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cp12-11-2007 cAGENDA • REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 11, 2007 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Rev. Kevin Oster, Our Savior's Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF NOVEMBER 27, 2007 Action - Motion to approve as presented 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2007 2. PUBLIC LIBRARY BOARD MINUTES FROM OCTOBER 22, 2007 3. HUTCHINSON JOINT PLANNING BOARD MINUTES FROM SEPTEMBER 19, 2007 • 4. EDA BOARD MINUTES FROM OCTOBER 26, 2007 5. BUILDING DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2007 6. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR OCTOBER 2007 7. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR OCTOBER 2007 8. MONTHLY FINANCIAL SNAPSHOT OF CREEKSIDE COMPOST FACILITY THROUGH OCTOBER 31, 2007 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13314 —RESOLUTION TRANSFERRING $321,500 FROM LIQUOR FUND TO GENERAL FUND 2. RESOLUTION NO. 13315 — RESOLUTION TRANSFERRING $123,600 FROM WATER, SEWER & REFUSE FUND TO GENERAL FUND AND 2002C REFUNDING IMPROVEMENT BOND FUND 3. RESOLUTION NO. 13316 — RESOLUTION FOR PURCHASE (BULK SAND AND BULK COMPOST) 4. RESOLUTION NO. 13317 — RESOLUTION ADOPTING 2008 FEE SCHEDULES • CITY COUNCIL AGENDA — DECEMBER 11, 2007 5. ORDINANCE NO. 07-0486 — AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY- OWNED REAL PROPERTY LOCATED IN THE CITY OF HUTCHINSON (CENEX DEAL) (SECOND READING AND ADOPTION) 6. ORDINANCE NO. 07 -0487 — AN ORDINANCE AMENDING ORDINANCE NO. 06 -0449 TO PERMANENTLY EXCLUDE THE PROVISIONS OF THE SMOKE -FREE WORKPLACE ORDINANCE AS IT APPLIES TO HOTELS AND MOTELS (SECOND READING AND ADOPTION) 7. ORDINANCE NO. 07 -0489 — AN ORDINANCE AMENDING SECTION 30.18 "REGULAR MEETING ORDER OF BUSINESS" TO INCLUDE PUBLIC COMMENTS SECTION AND APPROVING CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS UNDER THE CONSENT AGENDA (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR DECEMBER 27, 2007) (c) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS - CHANGE ORDER NO. 9 — LETTING NO. 2, PROJECT NO. 06 -02 (WATER TREATMENT PLANT - CHANGE ORDER NO.2 — LETTING NO. 11, PROJECT NO. 05-13 (WATER TREATMENT PLAN BIOLOGICAL TREATMENT SYSTEM) - CHANGE ORDER NO. 10 — LETTING NO. 10, PROJECT NO. 06 -02 (NECESSARY HVAC MODIFICATIONS TO MOTOR CONTROL CENTER) (d) CONSIDERATION FOR APPROVAL OF PREMISES PERMIT RENEWAL APPWATION FOR AMERICAN LEGION POST 96 LOCATED AT AMERICAN LEGION POST 96,35 3 AVENUE SE AND LAMPLIGHTER II LOATED AT 1011 HWY 15 SOUTH TO OPERATE GAMBLING DEVICES • (e) REAPPOINTMENT OF DICK FREEMAN TO AIRPORT COMMISSION TO SEPTEMBER 2012 (f) CONSIDERATION FOR APPROVAL OF ENTERING INTO JOINT POWERS AGREEMENT WITH THE SOUTHWEST METRO DRUG TASK FORCE (g) CONSIDERATION FOR APPROVAL OF CAPITAL EXPENDITURE (SLEEP CENTER) AS REQUESTED BY HUTCHINSON AREA HEALTH CARE (h) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR JEREMY CARTER, ASSISTANT FINANCE DIRECTOR, TO ATTEND THE GOVERNMENT FINANCE OFFICERS ASSOCIATION NATIONAL CONFERENCE (i) CONSIDERATION FOR APPROVAL OF 2008 MASSAGE LICENSE AND TAXI SERVICE LICENSE RENEWALS Action — Motion to approve consent agenda 7. PUBLIC HEARINGS-6:00 P.M. -NONE 8. COMMUNICATIONS, REOUESTS AND PETITIONS 9. UNFINISHED BUSINESS 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF SUPPORTING MCLEOD COUNTY ECONOMIC • DEVELOPMENT AUTHORITY 2 CITY COUNCIL AGENDA —DECEMBER 11, 2007 •Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF CHANGE ORDER FOR ENGINE 7 AS REQUESTED BY THE HUTCHINSON FIRE DEPARTMENT Action - (c) DISCUSSION OF REFERRING HUTCHINSON CITY CODE SECTION 154.070 TO THE PLANNING COMMISSION FOR FURTHER REVIEW Action — (d) CONSIDERATION FOR APPROVAL OF AMENDMENT TO ZONING ORDINANCE TO UPDATE LANGUAGE IN SECTION 154.170 REGARDING CONDITIONAL USES WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION) Action — Motion to reject — Motion to approve (e) CONSIDERATION FOR APPROVAL OF 2008 PERFORMANCE INCREASE UNIFORM IMPLEMENTING DATE AND CONSIDERATION OF AMENDMENT TO CITY POLICY NO. 3.08 Action — Motion to reject — Motion to approve (f) CONSIDERATION FOR APPROVAL OF 2008 ANNUAL COMPENSATION PLAN (ADOPT RESOLUTION NO. 13304) Action — Motion to reject — Motion to approve •(g) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 FINAL TAX LEVY FOR THE CITY OF HUTCHINSON (ADOPT RESOLUTION NO. 13307) Action — Motion to reject — Motion to approve (h) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY (ADOPT RESOLUTION NO. 13306) Action — Motion to reject — Motion to approve (i) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (ADOPT RESOLUTION NO. 13305) Action — Motion to reject — Motion to approve (j) CONSIDERATION FOR APPROVAL OF ADOPTING THE 2008 CITY OF HUTCHINSON GENERAL FUND BUDGET (ADOPT RESOLUTION NO. 13308) Action — Motion to reject — Motion to approve (k) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 CENTRAL. GARAGE FUND BUDGETS (ADOPT RESOLUTION NO. 13309) Action — Motion to reject — Motion to approve • (1) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 CAPITAL PROJECTS FUND BUDGET CITY COUNCIL AGENDA —DECEMBER 11, 2007 (ADOPT RESOLUTION NO. 13310) • Action — Motion to reject — Motion to approve (m)CONSIDERATION FOR APPROVAL OF ADOPTING 2008 LIQUOR FUND BUDGET (ADOPT RESOLUTION NO. 13 311) Action — Motion to reject — Motion to approve (n) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 STORM WATER UTILITY BUDGET (ADOPT RESOLUTION NO. 13 312) Action — Motion to reject — Motion to approve (o) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 WATER/WASTEWATER/REFUSE /COMPOST BUDGET (ADOPT RESOLUTION NO. 13313) Action — Motion to reject — Motion to approve (p) DISCUSSION OF AMENDING SECTION 72.06 OF THE HUTCHINSON CITY CODE PERTAINING TO TRUCK PARKING Action - (q) DISCUSSION OF UNDERTAKING A COMMUNITY VISIONING PROCESS Action — .(r) DISCUSSION OF NEED FOR POLICIES REGARDING THE HANDLING OF NON - AGENDA ITEMS AND THE INTRODUCTION OF NEW OR CHANGED POLICIES, RESOLUTIONS AND ORDINANCES WITHOUT PRIOR COUNCIL DISCUSSION Action — (s) DISCUSSION OF RESOLUTION NO. 13292 — RESOLUTION ESTABLISHING A POLICY AND GUIDELINES FOR THE USE OF ELECTRONIC COMMUNICATIONS BETWEEN CITY COUNCIL MEMBERS AND RESOLUTION NO. 13293 - RESOLUTION REAFFIRMING CITY COUNCIL LIMITS IN THE ADMINISTRATION OF CITY AFFAIRS Action — (t) CONSIDERATION FOR APPROVAL OF SETTING ORGANIZATIONAL MEETING FOR JANUARY 2, 2008 Action — Motion to reject — Motion to approve (u) CONSIDERATION FOR APPROVAL OF SETTING JOINT MEETING WITH HUTCHINSON UTILITIES COMMISSION FOR JANUARY 10, 2008, AT THE HUTCHINSON EVENT CENTER Action — Motion to reject — Motion to approve 11. MISCELLANEOUS 12. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS ADJOURN 4 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 27, 2007 1. CALL TO ORDER — 5:30 P.M. Mayor Cook called e meeting to order. Members present were Bill Arndt, Kay Peterson, Jim Haugen, and Casey Stotts. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Kevin Oster, Our Savior's Lutheran Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS Gail Jessen, Hutchinson resident, 815 Harrington, Ordinance No.07 -7206, Mrs. Jessen explained that the ordinance is causing hardship for her family because they are unable to find a place to park the truck or a place to store the tools. Mrs. Jessen would like a variance or a conditional use for the cold months at least. Marc Sebora, City Attorney, explained that if the truck is less than 10,000 pounds they can have it parked. Mrs. Jessen explained that the semi they have is over 10,000 pounds, she also wanted to know when the ordinance was put into effect because she had her driveway approved by the city in 2000 for the parking of the tractor. Marc Sebora, City Attorney, would like to meet with Police Chief Dan Hatten and see if there is something they can do about the parking situation. . Mayor Cook was also wondering about the camper parking. He also noted that if anyone else had the same concerns they should contact Marc Sebora, City Attorney. Robert Hantge, 1210 Lewis Avenue, addressed Resolution No.'s 13292 and 13293. The fast Resolution Mr. Hanty addressed was Resolution No. 13292. Mr. Hantge feels that the guidelines are too restrictive, and explained there is a paragraph that does not allow board/commission members to contact city staff, and they have to go through the City Administrator. Mr. Hantge's suggestion is that the City of Hutchison follow the Le a of Minnesota Cities and remove the last paragraph. Mr. Hantge then addressed Resolution No. 13293. Mr. Hantge believes that the resolution is redundant and contradicting. Mr. Hantge referred to Chapter 2 of the City Charter and noted that the last sentence already states who can give direction. Mr. Hantge would like to see if the City could reach a compromise on the issues he addressed. Council Member Stotts explained that he talked with Gary Plotz, City Administrator, and that he will take responsibility for the restrictive resolutions. Council Member Stotts' intent was not to go as far as it did and discussions have already begun regarding revising the resolutions. 5. MINUTES (a) REGULAR MEETING OF NOVEMBER 13, 2007 Motion by Haugen, second by Stotts, to approve the minutes presented. Motion carried unanimously. 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS . 1. PUBLIC LIBRARY BOARD MINUTES OF SEPTEMBER 24, 2007 5rCA� CITY COUNCIL MINUTES— NOVEMBER 17, 2007 2. PIONEERLAND LIBRARY BOARD MINUTES OF SEPTEMBER 20, 2007 • 3. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES OF OCTOBER 16, 2007 4. PLANNING COMMISSION MINUTES OF OCTOBER 16, 2007 5. CITY OF HUTCHINSON FINANCIAL REPORT FOR OCTOBER 2007 6. CITY OF HUTCHINSON INVESTMENT REPORT FOR OCTOBER 2007 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13302 — RESOLUTION FOR PURCHASE (FLORIDA CYPRESS AND BARK NUGGETS) 2. RESOLUTION NO. 13303 — RESOLUTION ACCEPTING PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO. 3. ORDINANCE NO. 07 -0482 — A RENTAL REGISTRATION AND INSPECTION ORDINANCE (SECOND READING AND ADOPTION) 4. ORDINANCE NO. 07-0484 — AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY THE CITY OF HUTCHINSON PURSUANT TO MINNESOTA STATUTES 414.033, SUBD. 2(1) (LOCATED AT THE NORTHWEST CORNER OF JEFFERSON ROAD AND COUNTY ROAD 8 FOR CITY OF HUTCHINSON/HUTCHINSON AREA HEALTH CARE FOR A SENIOR HOUSING CAMPUS) (SECOND READING AND ADOPTION) • (c) PLANNING COMMISSION ITEMS CONSIDERATION FOR APPROVAL OF VARIANCE REQUESTED BY THE OAKS FOR PLACEMENT OF A 212 SQUARE FOOT GAZEBO IN FRONT YARD LOCATED AT 945 CENTURY AVENUE SW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13299) 2. CONSIDERATION FOR APPROVAL OF CONDITIONAL USE PERMIT REQUESTED BY BEANS PLUS, INC. TO ALLOW A CHILD CARE CENTER/SCHOOL IN THE C -5 DISTRICT LOCATED AT 267 — 4 AVENUE NW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13300) 3. CONSIDERATION FOR APPROVAL OF AMENDMENT TO ZONING ORDINANCE TO UPDATE LANGUAGE IN SECTION 154.170 REGARDING CONDITIONAL USES WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 07-0485 FOR DECEMBER 11, 2007) (d) REAPPOINTMENT OF SHERRY RISTAU TO HUTCHINSON AREA HEALTH CARE BOARD TO DECEMBER 2012 (e) CONSIDERATION FOR APPROVAL OF MASSAGE LICENSE FOR EMILY RECK, DBA R &R MASSAGE, LOCATED AT 745 LAKEWOOD DRIVE SW (f) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR ST. ANASTASIA CATHOLIC CHURCH ON DECEMBER 20, 2007 •(g) CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR VFW POST 906 AT THE HUTCHINSON EVENT CENTER ON DECEMBER 14, 2007 5ca> CITY COUNCIL MINUTES — NOVEMBER 27, 2007 •(h) CONSIDERATION FOR APPROVAL OF GRANT APPLICATION FOR 2007 FIRE SAFETY FEMA GRANT (i) CONSIDERATION FOR APPROVAL OF SETTING DECEMBER 14, 2007, AT 5:30 P.M. AS PUBLIC MEETING TO ALLOW CITY COUNCIL MEMBERS TO ATTEND HOLIDAY PARTY AND AUTHORIZATION OF USING CITY FUNDS TO COVER A PORTION OF THE COST (j) 2008 LICENSE RENEWALS 1. MASSAGE LICENSES 2. HAULING LICENSES 3. TOBACCO LICENSES (k) CONSIDERATION FOR APPROVAL OF CAPITAL EXPENDITURE REQUEST FOR HUTCHINSON AREA HEALTH CARE TO RELOCATE BILLING AND ACCOUNTING FROM THE PLAZA BUILDING TO THE FREEMONT BUILDING Items 6(b)3 and 6(c)3 were pulled for separate discussion. Motion by Stotts, second by Peterson, to approve consent agenda with the exception of Items 6(b)3 and 6(c)3. Motion carried unanimously. Item 6(b)3 was discussed further. Mayor Cook noted that he would like to have this item tabled. Mayor Cook would like to have a committee put together to include tenants and landlords. Mayor Cook also had a few questions about the ordinance that was drafted, such as the necessity to check every rental property especially the first time inspections. Council Member Stotts indicated that he had no problem with tabling the item and also noted that there are . other communities that have excellent programs and that the committee could look into those communities programs and get some ideas for what works and what does not. Mayor Cook expressed that he is not against the inspection plan, but would like to look at a better way to use staff time. Motion by Stotts, second by Haugen, to table Ordinance No. 07 -0428 a rental registration and inspection ordinance indefinitely. Motion carried unanimously. Item 6(c)3 was discussed further. Mayor Cook explained that he noticed a change was made in the code numbers. Rebecca Bowers, Planning/Zoning/Building Director, discussed that the change can be made before next Council meeting if the Council approved the item. Ms. Bowers explained that under procedure, Section 4 c), it should be corrected to 154.70, along with a few other updates. Ms. Bowers explained that she would also like to add ten working days for the DNR, in Section 2(b). Mayor Cook explained that he felt there were a couple of places that were taking away from more of the requirements for example staging plan and open space. Rebecca Bowers, Planning/Zoning/Building Director, explained that both items are explained and that it is hard to dig into those layers and she feels like they are both addressed. Motion by Haugen, second by Peterson, to approve Ordinance No. 07 -0485 amendment to zoning ordinance to update language in section 154.170 regarding conditional uses. Motion carried unanimously. 7. PUBLIC HEARINGS —6:00 P.M. • (a) CONSIDERATION OF FUNDAMENTAL CORPORATE CHANGE OF TRANSFERRING THE ASSETS Sca� CITY COUNCIL MINUTES— NOVEMBER 27. 2007 FROM 1UTCHINSON TELEPHONE COMPANY TO NEW ULM TELECOM, INC. . Marc Sebora, City Attorney, explained that a transaction has taken place between New Ulm Telecom and Hutchinson Telephone Company in which New Ulm has acquired the assets of Hutchinson Telephone Company. Mr. Sebora also explained that under the franchise ordinance there needs to be a hearing for a transfer to occur and the purpose of the hearing tonight is to transfer the franchise to New Ulm Telecom. Mr. Sebora further noted that the City's telecommunications attorneys' had drafted the transferring documents as they relate to the City's franchise with Hutchinson Telephone Company. Walt Clay, Hutchinson Telephone Company CEO, explained that the transaction will occur in December. Mr. Clay inquired about Hutchinson Telephone Company being a non - exclusive franchise, and was wondering about the city making requirements that New Ulm Telecom, Inc. would not be able to change rates for three years. Mr. Clay believes that it was an oversight that was missed. Mr. Clay also explained that he would like to point out that when the matter was turned over to the franchise attorneys' there was not a cap on the fees. Mr. Clay was wondering if the City received a quote for the fees, because it seemed that the fees are excessive, and the City should make some type of cap. Mr. Clay also wanted to thank Hutchinson for the opportunity. Bill Odis, New Ulm Telecom, Inc. CEO, clarified that this transaction is merely a change in control and that New Ulm Telecom, Inc. has a subsidiary that is merging into Hutchinson Telephone Company, and that it will be under the Hutchinson Telephone Company's name. Mr. Odis also expressed that the City is requiring New Ulm Telecom, Inc. to do something that their competitors are not required to do. Walt Clay, Hutchinson Telephone Company CEO, asked that section 1.7 and Exhibit B be excluded from the proposed resolution transferring the franchise. Council Member Peterson inquired whether the Council could approve the item on the assumption that the wording would change. • Bill Odis, New Ulm Telecom, Inc. CEO, expressed that the agreement must be mutual between the two parties. Motion by Arndt, second by Peterson, to close the public hearing. Motion carried unanimously. Motion by Peterson, second by Stotts, to remove Section 1.7 and remove Exhibit B. Motion carried unanimously. 8. COMMUNICATIONS, REQUESTS AND PETITIONS 9. UNFINISHED BUSINESS (a) REVIEW OF CITY OF HUTCHINSON COMPENSATION PLAN Mayor Cook explained the item that was talked about based on the performance aspect and he is concerned that the increase is a little higher than it should be, he also explained that it is different than what the last consultant recommended, he suggested a compromise between the two matrixes. Brenda Ewing, Human Resource Director, submitted what the reviews were and he looked through those reviews and under the current Ian going f r o m 105% of the market rate t o l l 0 %, 98% of the people qualify. Mayor Cook noted that with tightening it up with the plan he recommended it would drop the market rate to 62%. If there was one minor change that would drop it down to 59 people would do it and that would be 49 %. For those who could make the top pay from 110 -115% of the market rate, right now under the current plan 62% of the people would have qualified for that, if they had the same performance measurements, and again by tightening that up it would drop to about 13.4. Mayor Cook noted that he looked back at what was stated in the compensation plan and the salary maximum should be the difference between the salary market rate and the salary maximum represents marriage pay for employees' performance above that of an expected job. Again . Mayor Cook noted that the last consultant, as the information shows they showed that once you went from 110% you would not see an increase unless you had superior or outstanding performance. With the 5ca) rcenlrl ..ryr,�,Tfirri,irrac�,r�ua, i:a�cs�isr�I��i consultants recommendation to go from the 105 -110% you would have about 30% of the employees who • have made that. For that higher level you would only have about 10 %, and what we have right now just about everyone is making the fast one, and then a large number meets the second one. Council Member Peterson explained that this item has been discussed at the wage committee. A review of the compensation plan was scheduled for 2008 but was recommended for deferral by the Council to the 2009 budget at a previous workshop. General discussion was held. Mayor Cook noted that there are employees, now, who are in the 110% range. If the matrix is not changed at this time, these employees may receive another increase is 2008 and be above the 110% range. Change the matrix after that has occurred would result in having employees at different levels in regards to compa ratios. Mayor Cook noted that he believes it would be better to change it now, and then maybe look at it again with that consultant later, because what happens is you are adjusting it midstream. Discussion was held. Mayor Cook explained the changes that he would recommend for the performance appraisal score ranges he noted on his roposal. The third and fourth score ranges would be changes to 2,9 — 3.59 (.69 gap) and 3.6 — 4.19 (.59 gap. The change would result in a .59 spread on either side of the middle, meets job requirements. Council Member Peterson expressed her concern of having chan gges made in the pay scale without consulting with the employees to explain any proposal. Discussion was held. Council Member Haugen asked if Brenda Ewing to review how this issue was presented to the wage committee and why the wage committee made the recommendations they did. He noted that Dan Hatten, Police Chief, has some concerns with his officers particularly, and how changes to the compensations plan would effect them. Brenda Ewing, Human Resources Director, explained that the wage committee reviewed the information and the data and the difference between the two. The wage committee also talked about union situations verses non -union situations, the total compensation sub)'ect again, and when they are basically looking at it as wages and benefits and compared it to other municipal departments. Council Member Haugen also explained that Chief Hatten talked about the entry level positions the learning curve associate with new employees. Brenda Ewing, Human Resource Director, explained that there can be a large learning curve for new positions, some more than others, and even though they may not be getting a four or five in every category they are doing well and are making progress. It is not unusual for new employee to get a needs improvement in a certain area, but overall they are doing well and they are a valuable employee to the city. Council Member Peterson noted that when Chief Hatten expressed his opinion he was explaining that it affected those on the highest of the pay scale and those on the lowest, and that was where he was concerned about his officers. Mayor Cook explained that there is still the market increase, and this is just the performance aspect of it, and if you ar e not a good performer than maybe you do need just the market increas e as incentive. If rt is performance then you should ble to have a certain standard of performan ce and even for those new employees on the lower end he believes the proposal is taking into account that there is a learning curve and provides some opportunity for that but after a few years the expectations are that a employee will' be performing or at least meeting job requirements. Mayor Cook also inquired if Brenda Ewing, Human Resource Director, new what the City pays out in wages. Brenda Ewing, Human Resource Director, explained that she did not have the specific dollar figures, but further explained that the City is a service oriented organization and the vast majority of the budget is wages. Ms. Ewing explained that there may a difference in opinion on the consultant's original recommendation and that the matrix staff proposed to Council for adoption. Staff referred to the matrix in the consultant document Is as an example and had further discussion with the consultant that resulted in the current matrix. SCM CITY COUNCIL MINUTES —NOVEMBER 27, 2007 Council Member Haugen explained that the matrix that the consultant presented to the Council was not a • recommendation, it was an example for the City, and he noted that Mayor Cook has repeatedly stated that it is the consultant's recommendation and it was not a recommendation. Discussion was held. Council Member Haugen explained that the system that is in place is self - correcting. He expressed that everyone can put their own set of numbers together and it will not come out perfect. Discussion was held. Council Member Arndt expressed that the wage committee has worked with this item and the Council should go with what the committee is recommending. Council Member Arndt expressed that the Council should not undermine the work that the committees are doing. Mayor Cook explained that the Council has the final say, and that it is the taxpayers' money that is paying for the wages. Discussion was held. Council Member Peterson expressed that there are four members of the Council who would like to keep the compensation plan the way it is, and the compensation plan was left with no changes. 10. NEW BUSINESS (a) RECONSIDERATION OF RESOLUTION NO. 13293 — RESOLUTION REAFFIRMING CITY COUNCIL LIMITS IN THE ADMINISTRATION OF CITY AFFAIRS Mayor Cook stated that he would like it on the record that he would like to vote against Resolution No. 13293. Motion by Stotts, second by Cook, to reconsider Resolution No. 13293 reaffirming City Council limits in the administration of City affairs. Motion carried unanimously. Motion by Stotts, second by Haugen, to appprove Resolution No. 13293 reaffirming City Council limits in the administration of City affairs. Roll call: Haugen — aye; Arndt — aye; Peterson— aye; Stotts — aye; Cook —nay. Motion passed 4 to 1. (b) DISCUSSION OF SUMP PUMP INSPECTION PROGRAM SUMMARY John Paulson, Environmental Specialist, provided a power point presentation on the sump pump inspections. There were 800 inspections that needed to be completed, and of those 800 inspections, 797 homes were inspected. Of those 797 homes, 19 had failed inspections. Ten homes had made corrections before the inspections had taken place. Some of the homes that had been inspected in 2001 had corrected the problem and then switched back after the inspection was complete. That is part of the reason the City reevaluated the program and did the second round of inspections. Mr. Paulson noted that there were three inspections that were incomplete because they had not complied with the sump pump inspections and the City has done everything they can to get them to comply. The City has now resorted to adding a fee to their utility bill. Sump pump can contribute to $40,000 dollars of water that is being treated from water that should not be treated. Council Members Stotts inquired if they had fines for those who had failed the inspections. John Paulson, Environmental Specialist, explained that after the initial inspections property owners were liven 30 days to comply. In all of the cases the sump pumps were fixed except for one case of incorrectly installing the sump pump, but the problem was corrected during the second inspection. Mr. Paulson explained that there were no fines issued, because most of those people complied. Mr. Paulson explained that those who failed in 2001 and then again this time, when further research was done, it was found that most were new owners of the homes. John Paulson, Environmental Specialist, also explained that of those three houses that have not set up a sump pump inspection they could be in compliance but believe they will have to pay fees, so may not want to schedule the inspections. • No action. 6 5cc> CITY COUNCIL MINUTES— NOVEMBER 27. 2007 • (c) DISCUSSION OF AIRPORT HANGAR INSURANCE REQUIREMENTS John Olson, Public Works Director, provided a presentation about the insurance coverage at the airport. The insurance agents at A.J. Gallagher walked through all of the liability situations that could possibly happen at the airport and compared those to the existing coverage. Mr. Olson explained that there is one area the insurance agency found that has not been addressed which is coverage is relating to potential bodily injury an d property damage liability arising out of renter's use of the premises where aircrafts are stored. Mr. O�son explained that the amount of coverage that would be required would come in steps so those aircraft owners who do not have that coverage would not be hit with a lar ge amount of money coverage right away. Mr. Olson also explained that there are two aircrafts that are not required to have insurance; those are aircrafts built before 1 3 9 d experimental aircrafts. Mr. Olson explained that with the new lan guage, if they would rent from the City, they would be required to have coverage on those aircrafts. Mayor Cook noted that the aircraft hangar renters really appreciated that they were able to work with the city staff to figure the situation out. Discussion was held. John Olson, Public Works Director, explained that they would be sending out new agreements to correct the old agreement. Motion by Haugen, second by Arndt, to approve the change in insurance coverage to force airport hangar renters to provide insurance coverage relating to potential bodily injury and property damage liability arising out of the renters' use of the premises where aircraft are stored Motion carved unanimously. (c) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 07 -0486 — AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY -OWNED REAL PROPERTY LOCATED IN THE CITY OF HUTCHINSON (CENEX DEAL) (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR DECEMBER 11, 2007) Miles Seppelt, EDA Director, explained that there was some language in the ordinance that had been corrected. Mr. Seppelt explained that the EDA was working with Cenex to purchase a part of Cenex property and in return the City would sell them a portion of City land next to the gram elevator in the industrial park. Mayor Cook inquired if all the parcels that were listed on the ordinance were the strip of land that would be sold to Cenex. Motion by Stotts, second by Arndt, to approve Ordinance No. 07 -0486 authorizing a sale of municipally owned real estate property. Motion carried unanimously. 11. MISCELLANEOUS Council Member Haugen noted that at the November 13, 2007 Council meeting they voted to reject a membership to the Greater Coalition of Minnesota Cities, but he believes there was never a motion to approve the membership. Motion by Haugen, second by Arndt, motion to approve a membership to the Greater Coalition of Minnesota Cities. Roll call: Haugen — aye; Arndt — aye; Cook — aye; Peterson — nay; Stotts —nay. Motion passed 3to2. Council Member Arndt explained that at the previous Council meeting a motion was made by Council member Peterson on the hotel and motel smoking ordinance, and Council member Arndt explained that it would be up to Council member Peterson to bring the item up again. Council Member Peterson explained that since it takes two reading of an ordinance she stated that she was going to read the following: I move that the no smoking ordinance in Hutchinson be amended to • allow smoking in hotel and motel sleeping rooms and that the first reading of the amended ordinance 5 (a� CITY COUNCIL MINUTES— NOVEMBER 27, 2007 • take place at a special City Council meeting at 5:00 p.m. December 4, 2007 with the second reading and adoption at the regular City Council meeting on December 11, 2007. Brad Jacobson, Ameicanlnn manager, explained that not every hotel or motel owner represents a franchise. Mr. Jacobson explained that within his franchise he has to meet certain requirements and those are what the franchise says he must meet. Mayor Cook explained that he talked with some of the Bemidji hotel and motel owners and they are happy about not having smoking in their hotels and motels. Discussion was held. Motion by Peterson, Second by Stotts, Motion to amend the Smoke -Free Workplace Ordinance to allow smoking in hotel and motel sleeping rooms. Roll call: Haugen — aye; Arndt- aye, Peterson — aye; Stotts — aye; Cook — nay. Motion passed 4 to 1. Council Member Arndt expressed his concern with the parking at the City Center. Council Member Arndt noted that an elderly couple came to the Department of Motor Vehicle and could not find a parking spot because of the amount of police vehicles and city owned vehicles. Gary Plotz, City Administrator, explained that the city staff will be more careful about where they are parking, and also the employees already do not park in the parking lot on Thursday because of the drivers' testing being done in the council chambers. Mr. Plotz also noted that there may have been mandatory sexual harassment training on that particular day. Mr. Plotz noted that he will remind staff to be more careful about where they are parking. Council Member Peterson noted that at the Library Board meeting there were 588 students who participated in the summer reading program and she just wanted to let people know that she felt that was very good. Council Member Stotts commented that he will be doing some work on the electronic communication ordinance to rewrite the ordinance to what the scope was originally. As soon as the ordinance is in writing he will send copies to the Council for there review. Mayor Cook noted that he would like to have meeting about the intent, and discuss some of the perceived issues with the Council before the Council starts passing items. Council Member Stotts noted that he has been doing some research on the policy governance item and he believes that it is something the City should be working toward. Mayor Cook noted that he would like to put the item on the agenda for December but would like to have the co- sponsors the county, the school district, and also the Chamber of Commerce, who are going to help and fund that seminar, also attend the meeting. Council Member Stotts explained that the issues they are having is in defining what the roles should be. • Council Member Peterson would rather it be in January because December is a busy month for the SCAB CITY COUNCIL MINUTES —NOVEMBER 27, 2007 . Council. Mayor Cook expressed that the Council should look at their schedules for January, and noted that they could also meet on a Saturday. Council Member Stotts also would like to form a committee to look into expanding the local skate park, and dirt bike track; he would like to look into doing the project in the spring. Council Member Stotts believes that they would not have to use City funds because they should be able to get grants, donations and there should be a lot of volunteer work. Motion by Arndt, second by Haugen, to approve forming a committee to look into expanding the local skate park and dirt bike track. Motion carried unanimously. Council Member Arndt expressed that he believed there should be a dedication to the tunnel and trails. Kent Exner, City Engineer, explained that there is still some landscaping that needs to be done, and in the spring there will be a dedication. Mayor Cook expressed his concern regarding the museum and restoring the garden. Kent Exner, City Engineer, explained that the City has it in the plans and that staff will be doing most of the work, but they will call on some of the garden clubs to help. • Mayor Cook explained that the staff should call Clara Wells when that time comes. Kent Exner, City Engineer, had a few updates. Mr. Exner explained that the dam replacement was going well and that last week progress was made, and next week they will start bringing in large boulders. They will be working on the north side of the dam and would like to let people know to stay away from that area as much as they can for safety reasons. Mayor Cook inquired about the silt that is down by the abutment. Kent Exner, City Engineer, explained that there was some additional silt that had accumulated from when the river was drawn down and that it will be dug out. Kent Exner, City Engineer, brought the Council up to speed on the Gopher Campfire sanctuary. Mr. Exner explained that they have gotten into the work and it has evolved since they started, and the Gopher Campfire has stepped up with additional funding. Mr. Exner explained that he would like to match some of the funding that the Gopher Campfire has put into the project. The Gopher Campfire is putting in $10,000 and he would like to match it and possibly use some park funds to do so. The funds would be used for road grading and also black dirt. Mayor Cook asked if $10,000 of the original money budgeted for the project was for grading the roads. • Kent Exner, City Engineer, explained that a portion of the money was for the grading of the area where 9 5ca) CITY COUNCIL MINUTES— NOVEMBER 27, 2007 the project was taking place, but not for the entire road. • Dolf Moon, Parks/Rec. /Community Education Director, explained how the $10,000 might occur and for a practical matter, it could be through an operating fund. Mr. Moon also explained that the Parks Department was supposed to have a fourth quarter hire that did not happen, therefore $12,000 has not been used that still remains in the operation budget. Mr. Moon also explained that they could get it from the Parks Department public donations, as well as the Parks Department has been tracking higher amounts of revenue than they had budgeted. Mr. Moon explained that the Gopher Campfire is not a public park, but it is surrounded by public parks. Motion by Stotts, second by Peterson, to approve $10,000 of Parks /Rec./Community Education funding is used for the Gopher Campfire Project. Motion carried unanimously. Kent Exner, City Engineer, would like to have an open house on the Hwy 15 and North High Drive /County Road 12 roundabout project, on Wednesday, December 12, 2007 at 5:00 -6:30 p.m. Mr. Exner explained that the project was looking at lasting from July through September, and the detours were very large. Discussion was held. Motion by Arndt, second by Peterson, to set an open house for December 12, 2007 at 5:00 -6:30 p.m. Motion carried unanimously. Gary Plotz, City Administrator, explained that he met with the Utilities Commission and the commission would like him to set up a meeting to update the Council on what they are doing as a Utilities Commission. • Mr. Plotz explained they would like the Council to come up with a couple of dates and get back to them. Mr. Plotz explained that the matter could be discussed at the December 3, 2007 meeting. Discussion was held. The dates that were picked for consideration were Thursday, January 10, 2008 and also Thursday, January 17, 2008. Mayor Cook mentioned an article in the Star Tribune he read on Sunday that was about trees that are getting topped in the cities. Mayor Cook noted that that is the nice benefits form having a City owned Utilities Company. Discussion was held. Gary Plotz, City Administrator, noted that at the end of the previous City Council meeting it was discussed to have the claims, appropriations and contracts payments moved to the consent agenda. Mr. Plotz noted that he discussed it with the staff and the staff is fine with it being moved. Marc Sebora, City Attorney, noted that if requires an ordinance to change the order in the City Council agenda. Mr. Sehora also noted that while the Council is looking at moving the claims, appropriations and contracts payments, they should also look at putting the Pledge of Allegiance on the agenda, because it was never formally put on the agenda. Mayor Cook commented on whether the Council would like the invocation removed on the order of the agenda because some cities no longer have it, and also some times people are unable to make it. Discussion was held. Mayor Cook commented on the state and special session. Mayor Cook believes that the forecast does not look good, and depending on some of the school issues this year there is going to be further competition for dollars, and it is not going to be easy. 12. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS • Motion by Arndt second by Peterson, to approve claims, appropriations and contract payments. Motion 10 6 cc" CITY COUNCIL MINUTES— NOVEMBER 27, 2007 \J 11 carried unanimously. ADJOURN Motion by Arndt, second by Haugen, to adjourn at 7:25 p.m. Motion carried unanimously. 11 S CA\ 0 Memo TO: Mayor and City Council Members From: Brad Emans, Fire Chief Datec 12103/07 Re: Monthly Update on Activities of the Fire Department Fire Department Response: The fire department responded to 35 general alarms in the month of November. Fire Officer Only Response: A "fire officer only' responded to 13 calls in October, saving the fire district the cost of a general alarm estimated at $2,080.00 and more importantly, kept our firefighters on their full time job or at home with their families! Response Time (First Emergency Vehicle Out of the Door): November — 4 minutes 22 seconds • Example of a few of the calls: • A farmer was burning off his field with a burning permit the southwest part of our fire district The smoke from the field was entering his neighbor's house, causing a dispute between the two. The FD extinguished the fire; • • We responded to three smoke detector activations involving the new CF bulbs, we have investigated and notified consumer products about the problem; • A rural fire district resident was burning garbage in his burning barrel and started the lean -to / wood storage on fire. The resident tried putting the fire out and was severely burned on the hand and arm; • A contractor knocked a sprinkler head off during demolition of the interior of a commercial building. The building sustained minor water damage; • The fire department responded to a substantial gas leak in a residential house in the southeast part of the city. The second floor of the home was filled with natural gas upon arrival. The FD evacuated the area around the house and then safety removed the natural gas from the house. The cause of the release was the valve on an unused / active gas line accidentally turned on by the family pet outside of the house. We were lucky! • The fire department responded to a fully involved house fire in the western part of our fire district, because of the distance we responded with additional equipment and had EMS respond in case victims or firefighters needed medical attention. Upon arrival it was learned that the property owner was burning an old house without a permit (/ (CA) The fire department responded mutual aid to Silver Lake for an anhydrous ammonia tank explosion, the explosion injured two people. • This Is the breakdown of the calls for the month: City: Residential 3 CommerciaNndustrial 4 Multi - family 3 School 0 Carbon Monoxide 3 Hazardous Material 6 Vehicle 0 Rescue 0 Medical 5 Grass 0 Sky -Wam 0 Good Will 0 Mutual Aid 0 Structure Fires 0 Arson 0 Rural: Rescue 2 Grass Type 3 Medical 3 Residential 2 Fans Building 0 Hazardous Material 1 Carbon Monoxide 0 Vehicle 0 Commercial/Industrial 0 Good Will 0 Mutual Aid 1 Structure Fires 1 Arson 0 Drills / Meetings / Other Information Training: 1. The FD conducted a confined space search and rescue class at the training site; 2. The FD conducted a ladder rescues at the training tower, 3. The FD conducted live bum training at the training site; • 4. The FD conducted a mandatory sexual harassment in the workplace class in conjunction with the City of Hutchinson. Fire Prevention / Public Relations 1. The FD conducted 5 fire prevention classes in November with 138 students; 2. The "Save -A -Life" campaign is over for 2007, the fire department gave 1212 smoke detector batteries and 28 smoke detectors to citizens in an effort to make sure that ALL homes in our fire district have smoke detectors that operate. Other Information: A group of retired firefighters have formed a committee to start the process of building a Hutchinson Firefighter Memorial Wall for ALL of the people that have served the fire district over the past 124 years, the memorial wall will be built in Fireman's Park. L • Page 2 (0('a) I Minutes Hutchinson Public Library Board • October 22, 2007 Members present: Guy Stone, Janet Vacek, Abby Dahlquist, John Paulsen, Ann Vance, and Mary Henke, Ex- Officio Members absent: Yvonne Johnson and Kay Peterson John called the meeting to order. Ann made a correction to the minutes. Jock Sandberg was not present at the September meeting but submitted a report. Guy moved the minutes be approved with the correction and Ann seconded. Minutes were approved. Old Business: 1. Community Forum Mary passed out posters and updated about where she has placed them. Yvonne posted several at Ridgewater. Kay Johnson will be doing coverage in this week's Hutch Leader. Cider, coffee, and cookies will be served in the meeting room after the presentation. Several board members volunteered to help set up at 6:15 -6:30 on Oct. 30th. Mary will introduce the speaker. John suggested setting out some books pertaining to the topic for people to check out if they desire. 2. Minnesota Book Award Grant for author visit Mary reported that funds are gone but that a new grant cycle will start in the spring. Friends of the Library have funds for an author visit this spring. • New Business: 1. Children's Summer Proaram Wrap Up Sherry Lund, Children's Librarian, reported that 588 kids, ages 2 -14, signed up this summer, a 25% increase over 2006. 3M, MidCountry Bank, and the Burtch Foundation helped fund. Great community support for prizes came from Culver's, Country Kitchen, Cashwise, Econofood, State Theatre and Dairy Queen. The outdoor location for the puppet show was rained out but Maplewood Academy offered their auditorium for the performance. 234 kids met their goals for the entire 9 week program. The 2008 theme is "Look What's Cooking at Your Library" and features artwork by Debra Frasier. 2. City and County 2008 Budaet Reauests Ken Merrill, City Finance Director, said there has been no change in the library's request which includes a 6% increase for Pioneerland Library System. We're looking at updating the elevator if funds are allowed. Mary spoke with Bev Wangerin, McLeod Co. commissioner and PLS representative, who said that Hutchinson will be receiving almost $5,000 more that requested because of the Maintence of Effort requirement. Ann made a motion to adjourn with a second from Guy. Meeting adjourned. The next meeting will be Monday, November 26, 4:30 pm Respectfully submitted, Janet Vacek, Co-Secretary n U I oaC \ • MINUTES HUTCHINSON AREA JOINT PLANNING BOARD Wednesday, September 19, 2007 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Bill Arndt at 5:30 p.m. with the following members present: Tom Wirt, Lary Karg, Grant Knutson, Robert Anderson, Jim Lauer and Chairman Arndt. Absent: None Also present: Larry Gasow, McLeod County Zoning Administrator, Rebecca Bowers, City Planning Director and Bonnie Baumetz, Planning Coordinator 2. APPROVAL OF MINUTES a) Consideration of Minutes dated August 15, 2007, and August 29, 2007. Mr. Anderson made a motion to approve the minutes of August 15, 2007. Seconded by Mr. Lauer, the motion carried. unanimously. Mr. Anderson made a motion to approve the minutes of the special meeting on August 29, 2007. Seconded by Mr. Wirt, the motion carried unanimously. • 3. PUBLIC HEARINGS 4. NEW BUSINESS • a) CONSIDERATION OF A ONE LOT FINAL PLAT FOR PRAIRIES EDGE SUBMITTED BY DAVID KIRKPATRICK, SECTION 13, LYNN TOWNSHIP Mr. Gasow commented on the request for the final plat of the one lot split. He stated the property is approximately 1.96 acres being split off the present site. The Opinion of Tile has been received and will be reviewed by the County Attorney. The zoning with remain agricultural. He stated based on soil borings and perc tests the site will accommodate two on- site septic systems. He explained the property owner holds a feedlot permit and the feedlot setback is not an issue. Mr. Gasow stated the shared access will be off County 7. Staff recommends approval of the final plat. Mr. Knutson made a motion to approve the request with staff recommendations. Seconded by Mr. Lauer, the motion carried unanimously. Mr. Gasow stated this item would be forwarded to the County Board and placed on their consent agenda, October 2 , 2007. (o ca) 3 Minutes Joint Planning Board — September 19, 2007 Page 2 • b) CONSIDERATION OF A ONE LOT SKETCH PLAN SUBMITTED BY DAVID WEGSCHIED LOCATED IN SECTION 2, LYNN TOWNSHIP (REDETZKE PROPERTY) Ms. Bowers explained the sketch plan and location. She reported staff would recommend access off Otter Street and not a shared driveway due to possible future development. There are existing ingress /egress easements over the property, including an easement to the north for the existing driveway and another easement through the middle of the property. She explained the ordinance regulating subdivisions. Staff would recommend approval with the following recommendations: 1. Additional information is required regarding the location of these easements through the middle of the property and the building site planned accordingly. 2. Driveway access shall be from Otter Street 3. Soil borings and perc tests would need to be submitted to McLeod County Environmentalist to determine primary and secondary septic sites and /or potential wetland evaluations prior to preliminary plat. Ms. Bowers explained the City Comprehensive Plan suggests this property as traditional residential. Discussion followed on the possibility of ghost platting. Mr. Gasow stated one large lot would not need to be ghost platted. • Lynn Township reviewed the request and clearly defined the north property line of the lot be located on the south side of the driveway and they also would recommend access to the property off Otter Street. Mr. Lauer made a motion to approve the request with staff recommendations. Seconded by Mr. Wirt. Discussion followed regarding the property line to the north and the driveway. Mr. Wegschied commented on the property line split in the middle of the driveway. He stated there are two easements on the property. He explained access from Otter Street would be difficult. Mr. Wegschied also stated the location of the house will be to the east end of the property which is the highest point. The motion carried unanimously. Mr. Gasow stated this item would be forwarded to the County Board and placed on their consent agenda, October 2, 2007 5. OLD BUSINESS a) CONSIDERATION OF SKETCH PLAN (TABLED FROM AUGUST MEETING) SUBMITTED BY NICK AND KIM WOOSTER LOCATED IN SECTION 8, HASSAN VALLEY TOWNSHIP Mr. Gasow commented on the sketch plan which was tabled from last • month. He explained that originally this was to be a 3 lot plat and after meeting with staff, the Wooster's decided on a one lot split. He Vc%) 3 Minutes Joint Planning Board — September 19, 2007 Page 3 commented on the difficulty of replacing the existing house to meet • setbacks, if destroyed, because of the bluff. The County Hwy department may have issues with a second driveway on Adams Street. There may need to be a shared driveway for both lots. Staff would recommend approval with the following staff recommendations: 1. Proposed lot split be approved at the sketch plan level. 2. Soil borings and perc tests would need to be submitted to McLeod County Environmentalist to determine primary and secondary septic sites and /or potential wetland evaluations prior to preliminary plat. 3. Topographic maps and survey indicating floodplain and bluff area on the preliminary plat if approved. Mr. Wooster asked when the highway department would make the decision of driveway placement. Mr. Gasow suggested he contact the highway department as soon as possible for their input. Discussion followed on concems of residential development being an appropriate use since is abuts Creekside which is an industrial use. Mr. Anderson stated large trees would be a good buffer from the Creekside process. There was further discussion of residential near the industrial district. Mr. Wooster explained he lives there presently. He asked what I/C means. Ms. Bowers explained there are no permitted uses in the I/C district and all changes need a conditional use permit. Mr. Wooster stated they are prepared to proceed as scheduled. Mr. Anderson made a motion to approve the request with staff recommendations. Seconded by Mr. Knutson. Discussion followed. Mr. Gasow stated any screening would be the responsibility of the residential use. The motion carried 5 ayes to 1 nay.. The roll call vote was as follows: Ayes: Robert Anderson, Jim Lauer, Tom Wirt, Bill Arndt and Grant Knutson. Nays: Lary Karg. Mr. Gasow stated this item would be forwarded to the County Board and placed on their consent agenda, Oct 2 , 2007. 6. COMMUNICATION FROM STAFF 7. ADJOURNMENT There being no further business the meeting adjourned at 6:20 p.m. • EDA Board of Directors Meeting Minutes 7 AM Friday, November 2, 2007 �p�r,6r. Meet erg\ Members present in bold print: J Members Tim Ulrich Diane Gordon Steve Jansick Duane Hoversten Casey Stotts Jim Haugen Mike McGraw Staff Mlles Seppeit, EDA Director Shan Ghlmire, EDA Assistant Guests Bill Corby 1. Mr. Ulrich called the meeting to order at 7:03 AM. II. Approve Agenda: No action. III. Review and Approve Meeting Minutes a. Minutes of September 28'" Board of Directors • M /S1P: Gordon, Haugen to approve the minutes from September Board of Director's meeting. Approved unanimously. b. September 191' Finance Team Meeting M/S /P: Gordon, Stotts to approve the September le Finance Team meeting minutes. Approved unanimously. IV. Review September 2007 Financial Statements Mr. Seppelt presented the following report: • As of the end of September, the EDA has a negative $19,302 balance due to payment released to the architect. However, we are being reimbursed from Customer Elation which will be reflected in next month's statements. • The EDA received $500 in rental revenues for the Wetherell property. • Professional services for the month totaled $63,475 reflecting largely a payment made to ZRT architects for their work customer elation. • The Economic Development (Industrial Park) loan fund has $86,052 in cash available. Another, $50,000 needs to be added in the notes receivable item from Warrior Manufacturing. • The loan to Ashwill industries is performing as required, with an • outstanding balance of $23,436. • The EDA is maintaining the outstanding loan balance of $21,560 on the books for the time being from the Allied Mechanical loan. (0 CU) H • The EDA continues to have $25,000 on deposit with MCCF. • In the Downtown Loan Fund, the EDA has $548,885 in cash available • and holds mortgagees totaling $695,821. All loans are performing as required. • For the first 8 months of the year the EDA has received $87,242 in loan repayments and disbursed $35,326 in downtown grants. • In the MIF Loan Fund, first payment ofi$2,600 was received from Warrior manufacturing with total assets being $200,055. M /S /P: Haugen, Stotts to approve financials for September. Passed Unanimously. V. Director's Report CENEX Project All the documents have been signed and $200,000 has been handed over to CENEX. Another $99,999 will be disbursed in January once the buildings are demolished. Phase II environmental study is being finished soon; next step is to remove the dirt. Customer Elation Customer Elation reimbursed a total of $161,787 that the EDA had spent for architect and soil work on the lot. They are planning to start footing and foundation on the week of November 5"' and are planning to have the building enclosed by mid January. Warrior Manufacturing They are moving with the production; 15 people have been hired so far. They met their employment goal. They are in a process to close the loan with the state so we do not • have to report. Business Recruitment Recent BR & E visits included SHOPKO, Hilliard Floor Care, Hutchinson Technology and Steamswood. Also, there is a prospective company called Global Dlscware, coming for tour on Monday. They will have a presentation for us about their plans. • EDA Website There are plans for .updating the EDA website with new look and more information. More information will follow in the next meetings. VI. Services for Goebel Property There was discussion about water and sewer services needed for the Goebel property. It was mentioned that the Charter School is under construction and working on their water /sewer services. So, it would be easier to put services on Goebel lot at the same time while they will be on site. It would also save our cost if we share it with the Charter School. Estimated cost that we would have to pay would be about $18,540, which includes survey work, legal expenses and other required expenses. M /S /P: Stotts, Gordon to approve sharing necessary costs with Charter School to provide water and sewer services on Goebel Lot. Passed Unanimously. Mr. Ulrich abstained. to Co�)y • VII. Wetherell Buildings — Demolish? Mr. Seppelt inquired about Board's thought on Wetherell buildings in the industrial park area whether or not to demolish them. Consensus was that we should fist ask Customer Elation what they would prefer since they have the exclusive right on the property. If the buildings do not bother them at all, k would be a source of revenue for EDA since we get monthly payments on rent. The Board thought that if we were to do the demolition, the expenses should be added to the cost of the lot. Vlll. Industrial Park Design Mr. Seppelt provided an update on Industrial Park Design. He mentioned that we got the final report yesterday and staffs are working with ACH on the design layout. There were three different options and option B looks like the most feasible to have low impact design. Plan B economizes the infrastructure costs as wetland has been proposed instead of storm water. This design gives the most lots that vary by size. The design incorporates a future connection to the west. He also mentioned that there is an infrastructure grant program available from the state. We have possibility to apply for the grant so that we could put basic infrastructures in the park. IX. Pending Board Members Vacancies (3 ?) There was discussion about possible vacancies on the Board of Directors. Mr. Hoversten is intending to resign from the board at the end of the year. We also have to look at board members whose term is expiring. Mr. Seppelt mentioned that he would • have more information on the next meeting. X. Recognition Event Mr. Seppelt noted that it would be a good idea to organize a recognition event for founding fathers and outgoing members of the board. We will have a plan next month. XI. Grants 8 Loan Applications Sign and Awning Grant A. Sherry Eddy, Dog Training Center, 126 Main Street South $600.00 M/S /P: Stotts, Gordon to approve sign grant of amount $600 in addition to $1,400 that was approved last month. Passed unanimously. B. Jo Piehl, McLeod Alliance for Victims of Domestic Violence $1,010.00 M /SIP: Gordon, Haugen to approve a sign grant of $1,010.00 to McLeod Alliance for Victims of Domestic Violence. Passed Unanimously. C. Jim Corson, Corson's Store, 40 Main St. South $2,000.00 M /SIP: Haugen, Stotts to approve a sign grant of $2,000 to Corson's Store. Passed • Unanimously. to (a) H XII. Other Business • • Family Video is shooting to open for business by mid December. Xill. Chamber Update Mr. Corby updated the Board on the following events: • There is a Board Meeting planned for November 20th. • January 315'— Annual Banquet. • Passport to Hutchinson — starting tonight; 40 plus women are attending the event. XIV. Set next meeting The next meeting will be Friday, November 30, 2007 at 7:00 am in the City Center Main Conference Room. XV. Adjourn The meeting adjourned at 8:09 a.m. Respectfully submitted, Shan Ghimire, EDA Assistant • 11 CC( CA)H CITY OF HUTCHINSON COUNT OF BUILI INGIPLUMBI /MECHANICAL PERMITS ISSUED i t VALUATION November 2001 No. of err Valuattionnn Accessory Bldgs —Commercial Addition/Re model 3 15�500 n=,crial Re-roof 2 81700 Deck 1 Fence 3 Industrial — New 1 115009000 Miscellaneous e s irs l e— Residential 1 Residential Addition/Repair/Remodel 3 427500 Reside - Residential -Single Fanuily - 0 lownhouse Unit 0 Window Replacement ` Residential - Mechanical 18 42700 _ Plumbing si�n 17 Fire Sprinkl i n T+ TAL PERMITS ISSUED AND ALUATION 79 1,6091400 v • ASSETS Current Assets 1 Cash and investrxn4 - Operafbns 2 Cash and mveebnents - Se04mmd 3 Subtotal cash 6 lrweshnenls 4 PaWl/Realtlent receivables 5 A11aw9nca for bad debts 6 Advances and c rdracalal allowances 7 Net pubenNasidaM ant third-party 8 Pam receivables; 9 10 011w receivables - net 11 Inventories 12 Prepaid expenses • 7 �AM Final HUTCHINSON AREA HEALTH CARE Cmrpmetive Balance Sheet As of OdoW 31. 2107 W IB) (A) 48) OCTOBER SEPTEMBER OCTOBER Charge 2007 2007 2008 CY vs PY $8,794,000 $9,788,902 $11,771,071 $ (2976,465) 1.530.937 1.525.995 1.342749 1881 S8 $10,328,543 $11,312897 $13,113,820 S (2.788,277) 26,921,880 (5.121,670) (9269,213) 26,201,655 (8.083,447) (8,808440) 22,997,676 (6,353.146) (7384315) 3,923,985 (1.788,724) (1,904998) $9,530,577 $9,331,768 $9,280,215 $ 250,362 173,909 162,895 656,057 (482.148) 1,376,515 1,375,520 1,073,612 302.703 857.811 831,836 447,550 420,281 $9538,380 $8349344 $9,550,816 $ (12,435) $18,074,274 $18,094,393 518,535,733 It (461,459) 538 528 862 S36 625 387 S35,011,649 $ 1,515,833 $04,139,635. $63,969,126 $63,098,107 9 1,041,378 W Total Current Assets (B) (A) -(B) $24,571,463 OCTOBER SEPTEMBER OCTOBER Change LIABILITIES AND FUND BALANCES 2007 2007 2008 CY n PY Curtest LJ bWkS Current matw8lee of 15 Invesbnent In "t Ventures LON term debt $1,370,060 $7,369,305 51.320,051 $ SO,O09 Aomuds payable - trade 2290,411 2,502,410 2551,288 (280.875) ESbMted oontmdual $1,019,788 S 1,393,433 17 seltlerneMsnel 1,867,015 1,505,770 1(226,095 640,920 Accrued axpertlea - Salerles 1,538,014 1,266,690 1,488217 49,797 PTO 1,778,193 1,781,308 1,848,208 (72018) Interest 34,173 230.088 204,283 99,890 Seal- lnetaed progress 37,334 37,988 832,991 (695,657) Other 191,661 193.870 188,138 (4,477) Deferred Wlbes 67.005 85,124 77,826 9.779 DeAatrad reverxle 75,914 78,823 5,720 70,194 $9538,380 $8349344 $9,550,816 $ (12,435) $18,074,274 $18,094,393 518,535,733 It (461,459) 538 528 862 S36 625 387 S35,011,649 $ 1,515,833 $04,139,635. $63,969,126 $63,098,107 9 1,041,378 13 Total Current Assets S22274 355 $23,014,916 $24,571,463 S (2,297,098) Total Current Liabilities 14 Board Oesiwwwd/FUnded Oemycialim hwesIr ants $5,024,349 $6 808 WS $5,552,971 S 271,378 15 Invesbnent In "t Ventures $1,107,877 $1,061,582 $1,090,966 8 16,919 16 Pblnt Assaf% land $2.413221 $1,402659 $1,019,788 S 1,393,433 17 BUWWW 41,676,389 41,574,907 38,819,377 2756.982 18 Aoannxllaled depe on (16867276) (18498688) (19882047) (1906,234) Lao -temr DOM 6m c1ererd 19 BuAtlBga lase depredation $22.911,093 $23,076.088 522137,335 $ 773,758 m tun ifs) 20 E9ulXmnt 21,476,343 21,307,314 19,214,885 2,261,478 21 AcamuMkd depredation (12424,158) (12281,987) (11,981,303) (462,853) 22 Ettuormil less depredation 59,052,187 59,1725,333 $7,283,562 $ 1,798,625 23 Construction in ptopeae 501,281 520,475 1406 163 (904,aa3) 24 Tdd Plant Assets $34,877,781 S34 030 685 $31918 .547 S 31080,93) Furl Balance b_ n 25 Oaler Assets Deferred Brsndnp coats $55,173 sbe 069 585 ,957 5 (16.794) 26 .Total Funds 584,138,635 563,989,125 563,OM,197 5 1,041,338 Total Fulls RNSTMNT07.xls Pan Larson $9538,380 $8349344 $9,550,816 $ (12,435) $18,074,274 $18,094,393 518,535,733 It (461,459) 538 528 862 S36 625 387 S35,011,649 $ 1,515,833 $04,139,635. $63,969,126 $63,098,107 9 1,041,378 0 0 HUTCHINSON AREA HEALTH CARE Sblr»aM d Rmene4e and Expenses Month wA Period Ended Ocs1bl 31, 2007 0 M FWW FINSTMNT07.ds Pam Lrsm CURRENT MONTH YEAR -TO -DATE YEAR- TO-0ATE Ow (Ulan) Budget Over (UMa) Budge VARIANCE % Rd Actual Budget Dolam Parterd AOtud 11O69e1: Dollars Percent Ombw 2008 2000 w 2006 1 Yw In P>dierot, ee 53,618,363 33,968,423 ($352,081) A.9% $34.831,120 238,769,075 (53,937,858) -102% 338.345,179 42% 2 Out p6eM fWerWe 5.118,940 5,921.826 (804.688) -13.6% 51.405267 66.966.787 (5.563.520) -9.8% 549J6.632 -2.9% 3 Resident Revenue 674,987 719,861 (44,874) 413% 7,171,689 6.962,327 169,242 27% 6,595,551 d7% 4 Tow patbnikesideM rsvraw 18.408290 $10609,910 (21,201,821) - 11.3% $93,407.956 $102,720,189 (169,312,234) -DA% 595,876.363 -26% 6 Qboounts GoremmeMnl B Poky Disownl 4,366,955 5.149.445 (782,487) - 152% 444189,807 49,833,342 (5,643,535) -11.3% 45.886.179 .3.7% 6 Chem Caro 34,763 20633 13.920 86.e% 134,694 208.333 (73,439) -35.3% 139.790 -3.5% 7 ToW dedwbm from menus 3/401711 35170276 (5786687) -t4.B% $44 ,324.701 250.041,675 (35,718,974) -11.4% $46.025.959 3.T% 8 Not paBenl1reslderd nwsw $5 .006,579 $5.439.532 ($4J3, 054) -0.0% 249,083254 552.67&514 ($3.596.260) -01% $49.650,394 -1.5% 9 O6 Operating ravenrec 90,747 106,146 (16 398) -14.5% 1.047J30 1,024,485 23,246 23% 11 007 811 007 875 4.0% 10 Net Opera0n9rMnue $6097326 55 ,545,778 (SH6452) -0.1X $60130.985 353,702,888 (33x572,015) 41.7% 750,654009 -1.4% 11 E Sallies 22.484.119 $2,520,476 (sm,aw) -1.4% 324,677202 $24.535.588 $41,616 0.2% 121,881,427 12.4% 12 Erlpbyee Bernellb 519,969 686,751 (88,782) -11.4% 5,306,686 5,779,689 (471,261) 4.2% 5,769,947 .1.1% 13 ProfeeaimW and MsdkAd Facts 455,971 426,405 29,588 6.9% 3,691.024 4.304,965 (613,&11) -14.3% 5,903,526 -37.5% 14 (klltlee, MM Cantada 8 ROPOS 292,094 267.132 24.962 9.3% 2.469./8 2.480,637 8.410 0.3% 2303.650 7.2% 15 Food. Drugs 6 SuPp6u 670,655 794,976 (124.111) -15.6% 8,933252 7.611.649 (978.397) -8.9% 7,327.045 �5.4% 16 Oawr expense 161.329 179.o74 (24,705) -13.8% - 1.584.801 1.761.453 (196.653) -112% 1, 664.914 -0.0% 17 Mtrwsola Can 52.625 77.619 (24.994) -323% 642,621 776.136 (133,365) -172% 56.7.635 10.1% 16 Bad debt 180225 127.379 32546 25,5% 1.650.642 1.276,783 373.869 29.3% 1.166.346 41.3% 19 tnresl a5,966 59,320 6,6195 11.2% 635.587 502.572 33,055 5.5% 635.318 0.0% 20 OspreWbon 311.019 331,736 (20,717) A.2% 2.924.649 2.981,613 (66,984) -1.9% 2,602,398 16.9% 21 Tow exprwes 25187203 36371,129 (2203,925) -3.8% $60,397609 252091272 (81,683,864) -3.3% $49,320,105 23% Exwa M fAt OplalYg rov W 22 Ow(urder)openelg eases ($69877) $174,649 (2244.527) - 140.0% (5356.624) 21,811,727 ($1,876,351) - 118.5% $7,537,94 - 117.3% 23 troestrw(ll iro $44,411 $41,512 52699 7.0% 2486.608 $415,123 $73,386 17.7% $51 8,087 416.7% 24 'Oltw narlapralg ro (rw0 16.843 30.367 (11,544) -38.0% MAW 299.870 (14,062) -4.7% 150,381 - 58.4% 25 Plea 151rxnms I(La ) ells 11,634 (3,618) J6.2% (48,777) 27,469 (74,246) - 270.3% 72,901 - 184,1% 26 TOW rxxloperalg reeve $71,372 $83,533 $12 181 -N.6% 2727,638 3742,402 ($H 923) -20% $771 435 -5.7% 27 Net lnoonw $1,494 3251,132 ,668) ABA 2480. 915 22331.1 (31,89J,iiJ) -0O. /X 339 26 Patlerd days 854 686 (14) -1.6% 8,238 8.671 (433) -6.0% 8.584 4.0% 29 Percerd omperxy - bidpst beds -HW" 45.2% 45.9% -0.7% -1.8% 44.4% 46.3% -23% -5.0% 46.3% 4.1% 30 Parted omgaq -4dgN beds - NWAM Homo 94.4% 928% 1.9% 2.0% 96.7% 93(% 27% 29% 94.5% 1.2% 31 FTE'S 519,3 $19.3 015 0.1% 514.0 519.3 (5.3) -1.0% 501.7 26% 32 Ad, ftBiM (ad5lted) -HOepW Only 575 6&5 (30) -5.0% 5.746 6,142 (398) -0.5% 6.096 -0.3% 33 Exi a (n ) per ednNebn (B*Mbld) - HOSp9N Only 7,620 7,590 31 0A %. 7,405 7222 103 23% $1.837 8.0% 34 Rewlue per adnlnim(notsid) -HwpAW only 1SAR 16,284 (1,196) -7A% 14.585 15,508 (823) 4.0% 14,644 1.5% 33 Net Revenw pr edrdalon(adkwbd) - HOSPar only 7,579 7,936 (359) 4.5% 7,440 7,574 (134) -1.8% 7,261 25% 38 Dill d es a Prant of rewmws 46.0% 48.7% .1.0% 4.0% 47.5% 40.7% -1.3% •25% 48.0% .12% 37 FTE's Per 100 arnlssilw (040400) - HOMPW arty 5.78 5.45 0.33 6.1% 6.67 6.38 020 3.8% 5.11 8.9% 36 Days in Nat Atovm% Rambable 60.7 Wo 0.7 1.2% 56.2 8.0% 39 Operaltg Mami n Peroedap -1A% 31% 4.5% - 143.6% -0.69G 3.0% -3.5% - 117.7% 3.0% - 117.6% 40 EBMA 7.4% 11.7% 4.3% -36.6% 6.0% 11.1% J.0% -27.5% 10.7% -2511% FINSTMNT07.ds Pam Lrsm CURRENT & ACCRUED ASSETS - C 5,489,645.29 29 ASH IN BANK - ACCOUNTS RECEIVABLE 3,072,128.51 - I 1,619,647.08 INVENTORIES 40.282. 11 PREPAID INSURANCE PREPAID MAINTENANCE AGREEMENT 64,267. PREPAID GAS EXP *ENSE 4,517.442 2 (39._ .DEFERRED. ENERGY. COST - -. MISO_.. _. _.._ .677._26)__ _.. __- - - - - -- CLEARING ACCOUNT (157'97) 48,359.05 BALES TAX RECEIVABLE - TOTAL CURRENT &..ACCRUED ASSETS_. _... 10, 299, 012,04- '- DEFERRED CHARGE - '., ", BOND.. DISCOUNT.. 2003 __..__..__. _. _. - .____ ...._.___338,_901. OS TOTAL DEFERRED CHARGE 538,501.05 TOTAL ASSETS - _ _ 88, 503, 393. 85. ILI 11/20/2007 ....., .................. • O *L H2O07 • • OCTO * TOTAL n• s d A ASSETS UTILITY PLANT - AT COST 4.179,787.43 LAND & LAND RIGHTS 4 102,830,596.83' DEPRECIABLE UTILITY PLANT 1 '107,010,364.26 L TOTAL UTILITY PLANT _ _ __..._ - ' LESS ACCUMULATED DEPRECIATION ( (35,520,171.18) TOTAL ACCUMULATED DEPRECIATION - - . .. ( CONSTRUCTION IN PROGRESS 2 2,152,403.10 TOTAL CONSTRUCTION IN PROGRESS _ _ 2 73,642,616.18 TOTAL UTILITY PLANT DEPREC VALUE 7 RESTRICTED FUNDS & ACCOUNTS 259,772.46 FUTURE EXPANSION & DEVELOPMENT 2 PAYMENT IN LIEU OF _TAXES._.. .. _ _... 8 897,653.90_____. 100,000.00 '- M MEDICAL INSURANCE 1 689,664.29 ,. R RATE STABILIZATION FUND - ELECTRIC 6 6441.132. - j ° RATE STABILIZATION FUND - GAS _ _.. _.... ___. _. _ . .. _. -. ____ 6 _— °, B BOND & INTEREST PAYMENT 2003 L L 000.00 CATASTROPHIC 4,023,264.5B TOTAL RESTRICTED. FUNDS &. ACCOUNTS_. - 4 11/20/2007 HUTCHINSON UTILITIES COMMISSIUN BAL SHEET OCTOB 1, 2007 MUNICIPAL EQUITY & LIABILITIES MUNICIPAL EQUITY._ - -- -- -- -- MUNICIPAL EQUITY UNAPPROPRIATED RETAINED EARNINGS TOTAL MUNICIPAL EQUITY - -- LONG TERM LIABILITIES -NET OF CURRENT MATURITIES - - - -- - - -- 2003 BONDS TOTAL LONG TERM LIABILITIES CONSTR CONTRACTS & ACCTS PAY RETAIN ACCRUED EXPENSES - RETAINAGE TOTAL CONSTRUCTION & ACCTS PAY - CURRENT & ACCRUED LIABILITIES _ ACCOUNTS. PAYABLE - ACCOUNTS PAYABLE - MISO INTEREST ACCRUED ACCTS PAYABLE TO CITY, OF.HUTCHINSON - - - ACCRUED VACATION PAYABLE ACCRUED MEDICAL FUND ACCRUED REC PAYMENT ACCRUED SEVERANCE CUSTOMER DEPOSITS OTHER CURRENT & ACCRUED LIABILITIES TOTAL CURRENT & ACCRUED LIAR TOTAL MUNICIPAL EQUITY & LIAB • n a u a TOTAL e a a s 54, 008, 489, 95 3,249,633.78 - i 57, 258, 123. 73 27,805,000-00 27,805,000.00 107, 671. 74 107, 671. 74 2, 356, 051. 55 -. - - -- -- -227, 763.77 472,190.73 89, 765. 39 228, 732. 74 (305,021.35) 41,309-16 - - - - -- 10, 482. 44 206,338.51 (3,014.56) - 3,332,598.38 88, 503, 393. 85 J 11/20/2007 ..... .......__.. _.__ 03 2,935,854.95 58,331.00 289,879.01 37,845.93 52, 740. 312,711.28 OTHER - NET INTEREST INCOME • STATEMENT O�COME & EXPENSES 17 14,545,427.06 00 _ 14,349,246.53 273,_046,013. 758,293 _261, 820, OCTO 31, 2007 _ 2,336-53 509.56 GAIN ON DISPOSAL - GAS ON DISP08AL - ELECTRIC • ) 5,380.12 PREVIOUS__ CURRENT BUDGETED.- BUDGET DEVIATION L.131,5-93.67- . ANNUAL BUDGET 1, 094, 270. - .277,655.56 YEAR TO DATE YEAR TO DATE 12 YEAR TO DATE 43 169, 576. 55 7,387,730.98 INCOME STATEMENT OPERATING REVENUE - 8,292,714.51 - 23,603,165.91 7,321,816.86 _ __. 23,428,900.69 68,. 4.16. ... 174,269.12 _- 66,505.37 27,891,548.40 - - -- SALES - ELECTRIC ENERGY 22,966,772.94 832, 239. 99 1, 720, 513. 91 693,000-00 1,'049, 101. 03 200,000-00 310,991.76 SALES FOR RESALE OTHER SOURCES R19,246.35 214,761-03 INTEREST EXPENSE 166,660.00 2,499.90 62,96.9..63. ) (3,044.56) _ _ 117,911-95 15,000.00 . _63,.433,. 262, 453. NET INCOME FROM .00 9,499.00 269, 572.39 2,499.90 208, 767. (833.40) 234, 499. 3,000.00 294, 821. SECURITY LIGHTS 1,666.90 1,656.90 ..2, .058,995.72 9, 4.53. 25 ?86,116.05 2,539,920.00 12, 283, .271. 00 POLE RENTAL q, 560, 999. 16 1_0,.191, 669..30_ 852,212.50 212,, 897,_653, 9,458.07 _ 897,_617. 700,000.00 - - SALES - GAS 946,008.86 592 768.07 106 966. 683,310.00 31, 714, 794. 6.66 34, 063, 733. 111001000.00 32, 349, 283. NEW ULM TRANSPORTATION - ELECTRIC DIVISION 916,668.00 916,666.66 X3,193,832.89 916,630.00 35,015,953.30 2,666,669.71 ..2,241,63.2.9.4 42 892,819 40 _ TRANSPORTATION 35, 054, 666. So 37, 257, 566. 24 TOTAL OPERATING REVENUE - OPERATING EXPENSES PRODUCTION OPERATION - PRODUCTION MAINTENANCE PURCHASED POWER OTHER POWER SUPPLY _ TRANSMISSION OPERATION TRANSMISSION MAINTENANCE ELECTRIC DISTRIBUTION OPERATION _. ELECTRIC DISTRIBUTION MAINTENANCE PURCHASED GAS EXPENSE GAS TRANSMISSION OPERATION. GAS TRANSMISSION MAINTENANCE GAS DISTRIBUTION OPERATION GAS DISTRIBUTION MAINTENANCE - CUSTOMER ACCOUNTING & COLLECTIONS SALES EXPENSE - ADMINISTRATIVE & GENERAL EXPENSES DEPRECIATION CONTRIBUTION TO CITY :- PAYMENT IN LIEU OF TAXES TO CITY ROADWAY LIGHTING TOTAL OPERATING EXPENSES OPERATING INCOME 3, 001,_19?. 31. 3, 682, . 482. 03 2,935,854.95 58,331.00 289,879.01 37,845.93 52, 740. 312,711.28 OTHER - NET INTEREST INCOME 392,067.65 39 14,235,876.48 17 14,545,427.06 00 _ 14,349,246.53 273,_046,013. 758,293 _261, 820, 45 _ 267, 489.30 _ 2,336-53 509.56 GAIN ON DISPOSAL - GAS ON DISP08AL - ELECTRIC 2,499.90 ) 5,380.12 00 77 2,186.68 4,999.80 256,.247.73.._. L.131,5-93.67- . 264,- 400.98 1, 094, 270. - .277,655.56 -_ 118, 963. 12 _ 210, 873. 43 169, 576. 55 7,387,730.98 8,292,714.51 7,321,816.86 68,. 4.16. 4',,_ _- 66,505.37 _ _86,.493. 68, 247. 27 _ 6,253.54 3,502. ( 1, (387. 5, 396. 51 37, 915. 15 300,548.36 310,991.76 04 341,473.01 INTEREST EXPENSE 04 62,96.9..63. _.. _ _ 117,911-95 1,040,084.44 . _63,.433,. 262, 453. . 98 _ 287, 006. 73 269, 572.39 208, 767. 53 234, 499. 28 294, 821. 54 1, 853, 137.. 12_ ..2, .058,995.72 _.. 2, 042, 199. -97 2,539,920.00 2,451,509.20 NON - OPERATING INCOME 2,451,411 852,212.50 897,_653, •� 90. _ 897,_617. 06 97._.. - - ._00.. 00 .. 96, 219. 27 106 966. 02 31, 714, 794. . 87 34, 063, 733. 35 32, 349, 283. 39 3,339,871.93 X3,193,832.89 2,666,669.71 (746,627.08) 79, 356. 37 (196,180 53) 5, 668. 85 1,990.34 2,813.12 _ 13, 254. 58 (41,296.68) ( 970, 897. 65 ) 1,741.90 32,358.64 30, 481.25 35, 842. 32 (17, 434. 18 ) 60,322.26 (16,395.75) (98.14) .00 _ (35.93) _ 10,686.75 (1,714,449.76) 527,163.18 OTHER INCOME - 104,320.18 200,000.00 96,176.93 758,300.00 58,331.00 .00 37,845.93 52, 740. 17 OTHER - NET INTEREST INCOME 150, 133. 39 219, 400. 778,(193;67 17 166, 660. 00 _ 146,802.28 MISC- INCOME 758,293 09 - 00 .631,891,39 .00 00 GAIN ON DISPOSAL - GAS ON DISP08AL - ELECTRIC (10,892'95 (10, 895.94 ) . 00 77 ,00 866,882.39. .00 237,388.3. LOSS L.131,5-93.67- . .. 1, 094, 270. _ _. _ - TOTALOTHER..INCOME .. OTHER EXPENSES 96.431. 00 _ _ _86,.493. 88 _ 89, 996. -40 3,502. ( 1, (387. 52 96 ) MISC - EXPENSES - - - 970, 692. 87 95i,976-GO 950, 086. 04 1,614.56 INTEREST EXPENSE 1,067,123.87 1,038,469.88 1,040,084.44 TOTAL OTHER EXPENSES 551800.89 _ _.. <183, 202 05) 239,002.94 64,469.80 NON - OPERATING INCOME 483,.467. 66.. 766, 166. 12 . 3, 249, 633. 7B _2, NET INCOME - _.31404,341-72 3, 286, 877. 37 _ 470,506-00 17, 082, 436. 34 _ 321, 000. 00 _. 3,060.00 6,000.00 333, 200. 00 _ 203,500.06 9, 762 422. 48 81, 900.00 _ 49, 900. DO 409,784.00 141, 500. 00 323,900.00 353, 800. 00 2, 450, 738. 00 2, 941, 830. 95 .00 1, 077, 184. 65. 128,292.35 39, 422, 946. 14 3,469,873.26- 70, 000. 00 200,000.00 758,300.00 .00 .00 1, 028, 300., 00_,_ _ 108, 000. 00_ 1, 140, 151. 26 1, 248, 151. 26 (219,851-26) 3, 250, 022. 00 _ • Monthly Financial Snapshot of Creekside Thru 10/31/2007 Overall Financial Measurements Sales Revenue (Includes Mnpls) Gross Profit (Includes Mnpls) Gross Profit as % of Sales (Includes Mnpls) % of Operating Expenses to Sales Accounts Receivable Outstanding Targeted Financial Measurements Labor to Gross Sales (Includes Mnpls) Labor $ per Gross Unit Output Produced (Bags) Orders to Date (Bagged) Bags Produced Bagged Inventory to Date •Raw Material Inventory to Date ($ Value) In -House Freight vs. Total Freight (Loads) In -House Freight shipped as a % of Total Loads 2006 Totals Thru 10131.106 2006 - Thru 10131/07 2007 Yearly Targeted Benchmarks 2,304,218 2,047,391 1,990,385 TBD 1,515,577 983,326 846,283 TBD 66% 48% 43% TBD 77% 63% 64% TBD 252,692 326,327 213,155 TBD 25% 24% 24% TBD $ 0.56 $ 0.55 $ 0.49 TBD 661,900 212,566 179,974 TBD 1,009,390 880,479 963,099 TBD 433,039 392,512 458,507 TBD 1,933,762 1 432,678 1,451,957 TBD 367 vs 1410 263 vs 1099 38 vs 971 TBD 26% 24% 3.9% TBD (_oCa)S • CITY OF HUTCHINSON RESOLUTION NO. 13314 TRANSFERRING $321,500 FROM LIQUOR FUND TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT described in the 2007 adopted General Fund Budget and Liquor Fund Budget, $321,500 is hereby transferred from the Liquor Fund to the General Fund. Adopted by the City Council this 11th day of December 2007. • Steven W Cook Mayor I PWY036 Gary D. Plotz City Administrator • co(b)1 • CITY OF HUTCHINSON RESOLUTION NO. 13315 TRANSFERRING $123,600 FROM WATER SEWER & REFUSE FUND TO GENERAL FUND & 2002C REFUNDING IMPROVEMENT BOND FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $40,000 is hereby transferred from the Water Department to the General Fund. THAT $21,800 is hereby transferred from the Water Department to the 2002C Refunding Improvement Bond Fund. THAT $40,000 is hereby transferred from the Wastewater Department to the General Fund. THAT $21,800 is hereby transferred from the Wastewater Department to the 2002C Refunding Improvement Bond Fund. • Adopted by the City Council this 11th day of December 2007 ATTEST: Gary D. Plotz City Administrator • Steven W. Mayor (o(b�2 RESOLUTION NO. CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE 13316 The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Bulk Sand-4,000 ton $28,480 Resale Creekside Yes Meeker Washed Sand & Gravel Bulk Compost $49,840 Resale & manufacturing Creekside Yes Lynde & McLeod Inc 17,800 cy &e following items were authorized due to an emergency need: ITEM I COST I PURPOSE I DEPT. I BUDGET I VENDOR Date Approved: December 11, 2007 otion Made By: cconded By: Resolution submitted for Council action by: Kenneth B. Merrill Finance Director �Ce�3 • RESOLUTION NO. 13317 ADOPTING 2008 FEE SCHEDULES WHEREAS, the City of Hutchinson is empowered by previously passed ordinances to impose fees for services, and WHEREAS, based upon the recommendation of costs for providing the services for various city departments NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULES ARE ADOPTED: (a) 2008 Building Permit Fee Schedule (b) 2008 Compost/Transfer Facility Gate Fee Schedule (c) 2008 Event Center Fee Schedule (d) 2008 Evergreen Reservation Fee Schedule (e) 2008 Fire Department Fee Schedule (f) 2008 HRA Fee Schedule (g) 2008 Licenses and Permits Fee Schedule (h) 2008 Liquor License Fee Schedule (i) 2008 Mapping and Printing Service Fee Schedule • 0) 2008 Parks, Recreation, and Community Education Fee Schedule (k) 2008 Planning and Land Use Fee Schedule (1) 2008 Plumbing Permit Water Meter Fee Schedule (m)2008 Public Works Fee Schedule (n) 2008 Bulk Water Purchase Fee Schedule (o) 2008 Water Tum -on Fee Schedule *Fee schedules attached Adopted by the City Council this 11 TH day of December, 2007 ATTEST: Gary D. Plotz, City Administrator • Steven W. Cook, Mayor c0(10)y 0 0 0 City of Hutchinson 2008 Building Permit Fee Schedule Fixed Fee Permit Schedule *Fixed fees have not been !-", increased in 10 years State Surcharee Fee Schedule y.F,,�x& Page 7 of 7 2007 fees 1 & 2 Family Residential Reroofing $40.00 plus surcharge fee $30.00 1 & 2 Family Residential Residing $40.00 plus surcharge fee $30.00 1 & 2 Family Residential Window $40.00 plus surcharge fee Replacement $30.00 Plus surcharge fee (separation excacation permit and fee no longer Manufactured (Mobile) Home Install $150.00 $100.00 required) Deck Permit $40.00 plus surcharge fee $30.00 Utility Sheds $40.00 plus surcharge fee $30.00 Excavation/Temporary Permit $40.00 plus surcharge fee $30.00 Per square foot with a minimum fee of $40.00, (separate excavation Sign Permit $1.00 permit and fee no longer required) $.50 w/ minimum of $30.00 Sandwich Baord Sign Permit $50.00 per year $25.00 per permit, 3 permits per calendar year allowed per property. $200.00 Portable /Temporary Sign Permit $50.00 deposit to be refunded if sign is removed within seven days of the pen-nit date. $30.00 Moving Permit $150.00 plus surcharge fee, includes excavation permit fee, if applicable $100.00 plus surcharge fee. Also a separate deposit depost check of $50.00 /day Demolition Permit $100.00 to ensure removal. GAS TANK REMOVAL IS INCLUDED UNDER DEMOLITION PERMITS. $50.00 Curb Cut, Driveway Apron, and Hard $40.00 plus surcharge fee Surfacing Driveway Permit $30.00 Fence Permit $40.00 lux surcharge fee $30.00 Finish Basement 1 $70.00 1plus surcharge fee $60.00 *Fixed fees have not been !-", increased in 10 years State Surcharee Fee Schedule y.F,,�x& Page 7 of 7 0 • w City of Hutchinson 2008 Building Permit Fee Schedule Permits with Fixed Fees 1 $0.50 Isurcharge (mobile home, demolition, fence, sign, moving, excavation, curb cut, residential reroof, residential reside, residential windo replacement, decks, driveway, and sheds) Valuation up to $1,000,000 mil (.0005) X Vaiutions $1,000,000 to $2,000,000 Valuation - $1,000,000 X.0004 + $500.00 $2,000,000 to $3,000,000 Valuation - $2,000,000 X .0003 + $900.00 $3,000,000 to $4,000,000 Valuation - $3,000,000 X .0002 + $1,200.00 $4,000,000 to $5,000,000 Valuation - $4,000,000 X.0001 + $1,400.00 $5,000,000 and over Valuation - $5,000,000 X.0005 + $1,500.00 As- n S y.P,,; Page 2 of 7 0 0 City of Hutchinson 2008 Building Permit Fee Schedule Miscellaneous Fee Schedule H Fre W, Page 3 of 7 0 Varied Provided upon receipt of written and signed complaint letter to the City mtal Complaint Inspection N/C Fire Chief mstruetion Water see Water Department construction water policy for fees :isting Home Inspection (FNMA) $50.00 rkland Dedication Per subdivision ordinance Additional staff time and folow -up is requried for temp. C.O.s- Deposit !mporary Certificate of Occupancy Refundable of $500.00 required and will be refunded if finaled within timeframe Deposit established by Building Department mporary Permits, including footing Temporary permits allow limited work to be done prior to complete d foundation pertmis and $100.00 plan submittal and review econstruction demolition her Inspections and Fees* $47.00 Inspections outside of normal business hours (minimum charge N/C two hours) Relnspection fees assessed under N/C provision of Section 108.8 Inspections for which no fee is specifically indicated (minimum N/C charge - one -half hour) Additional plan review required by changes, additions, or revisions N/C to approved plans (minimum charge - one -half hour) * Or the total hourly costs of the jurisication, whichever is the greatest. The cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. H Fre W, Page 3 of 7 0 Varied 0 0 City of Hutchinson 2008 Building Permit Fee Schedule Fire Sprinker Svstem Permit Fee Schedule INew or Additional Fire Sprinkler Fee is equal to 1% (.01) of the total fire sprinkler contract amount, plus Svstems I a state surcharce of $.50 Plan Review Fee Schedule -;� - `Fee Plan Review is 65% of the Building Permit Fee Cl r N -Fees r1, Page 4 of 7 City of Hutchinson 2008 Building Permit Fee Schedule Plumbing Permit Fee Schedule or Item Fee 1 $8.00 1per roughed in fixture Construction Water Single /Two Family Residence $50.00 All Other Construction $100.00 n er Meter Fees As per cost set by Water Department Conversion Connection (switch lom uel oi gas) to natural $100.00 plus surcharge fee Appliance Replacement $40.00 plus surcharge fee hanical Fee Valuation x 1 % - plus surcharge of $.50 for set fees up to $1,010 or more than $1,010 x .0005 er /Water flooku &Access Fee Applicable to parcels not previously assessed, confirm with City H:Feeuls Page 5 Of 0 $30.00 City of Hutchinson 2008 Building Permit Fee Schedule May 2007 State Square Feet Construction Valuation (Evaluated Annually by Building Codes and standards Division) 11 T - ,. 3 s` Val ato Dwellings $82.58 /square foot $79.78 Basements for the first $500 plus $3.05 for each additional $100 or fraction thereof $501 - $2,000 Finished $60.00 /square foot Semi Finished $60.00 /square foot Unfinished $15.00 /square foot Fireplace Valuation for the first $25,000 plus $10.10 for each additional $1,000 or fraction $25,001 - $50,000 Masonry $6,000.00 0- Clearance $4,000.00 $50,001 - $100,000 Porches thereof to and including $100,000 3 Season Porch $50.41 /square foot 4 Season Porch $67.96 /square foot Screened Porch $32.48 /square foot Garages Attached $34.86 /square foot $33.68 Detached $18.00 /square foot $17.00 Construction Value PermitFees �'�'�Notes $1 -$500 $23.50 for the first $500 plus $3.05 for each additional $100 or fraction thereof $501 - $2,000 $23.50 to and including $2,000 for the first $2,000 plus $14.00 for each additional $1,000 or fraction $2,001 - $25,000 $69.25 thereof to and including $25,000 for the first $25,000 plus $10.10 for each additional $1,000 or fraction $25,001 - $50,000 $391.25 thereof to and including $50,000 for the first $50,000 plus $7.00 for each additional $1,000 or fraction $50,001 - $100,000 $643.75 thereof to and including $100,000 for the first $100,000 plus $5.60 for each additional $1,000 or fraction 1$100,001 - $500,000 $993.75 thereof to and including $500,000 H Feeutr Page 6 of 7 0 City of Hutchinson 2008 Building Permit Fee Schedule for the first $500,000 plus $4.75 for each additional $1,000 or fraction 1$500.001 - $1.000.000 1 $3,233.75 thereof to and including $1,000,000 $1,000,001 and I PENALTY FEE S 75 the first $1,000,000 ;tion thereof uble the Permit Fee - x:F� Page 7 of W 1,000 or Administrator's memo of 5 -17 -88 • 9 V -A V -B 130.73 116.45 93.40 90.41 87.97 77.32 97.58 93.59 78.11 42.47 42.00 38.34 38.34 86.14 0 125.69 110.90 89.80 88.63 83.78 73.64 94.73 89.98 75.09 40.06 38.89 N.P. 35.18 82.82 BUILDING VALUATION DATA - May 2007 MIryfVClOTA DlrArr Mt[KT Or LABOR & INDUSTRY The data is provided for comparison with valuations submitted by the applicant for permits. The unit costs are intended to include architectural, structural, electrical, plumbing and mechanical work. Group I-A �-B II-A II-B 111-A III -B IV A -1 Assembly, theaters with stage 174.97 166.63 161.77 154.06 142.64 141.83 147.73 Assembly, theaters without stage 160.26 151.18 146.78 139.78 128.24 127.45 132.76 A -2 Assembly, nightclubs 123.23 119.64 116.15 112.76 108.43 101.33 105.55 Assembly, restaurants, bars, banquet halls 117.00 113.59 110.28 107.07 99.14 98.94 103.07 A-3 Assembly, general, community hall, libraries 13287 124.17 118.26 111.56 99.60 9924 105.57 Assembly, churches 106.85 100.79 97.86 93.19 85.49 84.64 88.16 A-4 Assembly, arenas 128.73 124.98 120.17 116.66 108.01 107.74 112.22 B Business 125.12 120.30 115.67 111.21 105.91 105.33 113.25 E Educational 109.43 .105.22 102.15 97.28 89.25 86.65 92.17 F -1 Factory and industrial, moderate hazard 68.72 65.44 61.16 59.80 50.69 51.20 55.64 F -2 Factory and industrial, IoW hazard 65.82 62.68 59.69 56.85 49.87 49.86 54.19 H-1 High hazard, explosive 62.86 59.29 55.93 52.76 45.88 45.87 49.85 H -2,3, & 4 High hazard 62.86 59.29 55.93 52.76 45.68 45.87 49.85 H-5 HPM 124.06 119.28 114.69 109.23 97.53 96.94 104.23 • 9 V -A V -B 130.73 116.45 93.40 90.41 87.97 77.32 97.58 93.59 78.11 42.47 42.00 38.34 38.34 86.14 0 125.69 110.90 89.80 88.63 83.78 73.64 94.73 89.98 75.09 40.06 38.89 N.P. 35.18 82.82 Page 2 (croup 1-1 1-2 1-3 I-4 M R -1 R -2 R -3 R-4 S-1 S-2 U Notes: Institutional, supervised environment Institutional, incapacitated Institutional, restrained Institutional, day care facilities Mercantile Residential, hotels Residential, multiple family Residential, one and two family Residential, care/assited living facilities Storage, moderate hazard Storage, tow hazard Utility, miscellaneous a. Private garages use lmkty, miscel aneous. b. Unfinished basements (all use group) = $16.00/sf a N.P. = not permitted BUILDING VALUATION DATA- May 2007 135.83 130.60 126.80 120.75 110.78 174.87 16977 166.44 161.59 151.02 154.35 148.41 144.09 137.23 125.89 135.83 130.60 126.80 120.75 110.78 75.87 72.94 69.47 66.16 59.59 107.72 103.57 100.55 95.76 87.85 114.97 109.49 105.27 99.31 89.47 109.31 106.12 103.02 100.02 95.25 106.79 102.68 99.69 94.93 87.09 51.24 48.34 45.17 43.43 37.12 58.24 54.94 51.82 48.89 42.51 62.48 58.94 55.08 51.96 44.79 • 110.71 116.54 101.33 NP 157.31 133.31 123.42 131.30 113.18 110.71 116.54 101.33 59.00 62.10 51.32 87.79 92.41 80.35. 89.41 95.11 79.92 94.30 97.22 89.18 87.02 91.60 79.65 37.87 41.16. 30.71 42.50 46.69 35.64 44.79 48.68 36.60 0 96.50 NP 106.77 96.50 49.34 77.26 75.39 82.58 75.86 28.96 32.69 34.86 v 1 r n j✓ 0 H: F,,,.I, • City of Hutchinson Compost/Transfer Facility 2008 Gate Fee Schedule McLeod County Resident Leaves, Grass Clippings, and $31.00 per ton Brush (under 6" in diameter - ID required and no charge per ton bugs emptied) no charge per ton Commercial Leaves and Grass Clippings (bio -corp /paper $10.00 per ton bag - no plastic) no charge I per ton Commercial Leaves and Grass Clippings (plastic*) $31.00 per ton Commercial Brush (under 6" in diameter) no charge per ton Logs (6" diameter or greater) no charge per ton Pallets and Crates $24.00 per ton Stump Chips no charge I per ton Clean Wood $10.00 per ton Mixed Residential /Commercial Food Residuals $40.00 per ton Concrete (Dirty) $5.00 per ton Asphalt (Dirty) $5.00 per ton * Plastic determination is at the discretion of the monitor and determined on a per load basis. Oy 2.22(p) n r«uh City of Hutchinson 2008 Event Center Fee Schedule Room Rates I2oom:Type aFee .; o 4t Great Room (seating up to 525 dinner or 1,100 theatre) Monday - Thursday $300.00 Friday, Saturday, Holidays $475.00 Sunday $325.00 Linen Service Fee $60.00 Half Great Room (seating up to 250 dinner or 550 theatre) Monday - Thursday $165.00 Friday, Saturday, Holidays $250.00 Sunday $175.00 Linen Service Fee $30.00 Quarter Great Room (seating up to 100 dinner or 125 theatre) Monday - Thursday $90.00 Friday, Saturday, Holidays $135.00 Sunday $100.00 Linen Service Fee $15.00 Meeting Room A (seatingfor 40) $20.00 /hour (2 hour minimum) B (seatingfor 30) $20.00 /hour (2 hour minimum) C (seatingfor 35) $20.00 /hour (2 hour minimum) Program Room AA (seating for 40) $20.00 /hour (2 hour minimum) BB (seating for 30) $20.00 /hour (2 hour minimum) CC (seatingfor 15) $20.00 /hour (2 hour minimum) DD (seating for 15) $20.00 /hour (2 hour minimum) Kitchen Fee $75.00 u n r-� If FeeuL, 0 Other Rates *Security: for events with alcohol, we require at least one Hutchinson police off cer on duly from the time the bar opens until it closes at the end ol the event (minimum of 4 hours). For groups of 250 or more, a second officer is required fear the ftnal4 hours of the event. Please refer to "Rental Policy" 0 2007 fees Linen $1.00 LCD Projector 3500 Lumen $300.00 /day Security * $35.00 /hour /officer LCD Projector 1 100 Lumen $100.00 /day Linen $2.00 /linen Front/Rear Truss Screen 9X12 $83.00/$117.00 /day White Board/Stand 3X4 $11.00 1 /day Wireless Microphone $48.00 /day Coffee (non- catered events) $10.00 for 30 cups Podium with Microphone $35.00 /day Coffee (non- catered events) $15.00 for 50 cups TV & VCR $30.00 /day Cassette /CD Player $15.00 /hour Overhead Projector $27.00 /day Tripod Screen 8' $8.00 /day Slide Projector $27.00 /day Tripod Screen 6' $6.00 /day Piano $25.00 /day Backdrop (40' max) $5.00 /day /linear ft VCR $20.00 /day Draper Easels $5.00 /day *Security: for events with alcohol, we require at least one Hutchinson police off cer on duly from the time the bar opens until it closes at the end ol the event (minimum of 4 hours). For groups of 250 or more, a second officer is required fear the ftnal4 hours of the event. Please refer to "Rental Policy" 0 2007 fees Linen $1.00 r H'. Fep.x 0 City of Hutchinson 2008 Evergreen Reservation Fee Schedule * Separate check to be returned when keys are returned and if rooms are cleaned -up and no damage has occurred 11 Dining Room $75.00 $70.00 Kitchenette $25.00 $15.00 Carpeted Room $50.00 $35.00 After Hours Open or Lock-up $50.00 $25.00 Damage Deposit* $100.00 1 $50.00 * Separate check to be returned when keys are returned and if rooms are cleaned -up and no damage has occurred 11 • 0 122(n) City of Hutchinson 2008 Fire Department Fee Schedule Fee Type rs . s first Hou Second aa unt 1 rt,� i n -Cha a 2007 fees De -Con Trailer $100.00 n/a Plus material used and/or clean-up $350.00 Engine $150.00 $150.00 n/a $100/$75 GrassiJnit $100.00 $100.00 n/a $100/$50 HERT (Haz -Mat Trl.) $50.00 n/a Plus material and/or equipment used IC $40.00 per hour n/a n/a $50.00 Firefighters $20.00 per hour $25.00 MERC (Command Trl.) $50.00 n/a Plus material and /or equipment used Platform Truck $300.00 $300.00 n/a $275/$130 Rescue $150.00 $150.00 n/a $75/$40 Tanker $150.00 $150.00 n/a $135/$70 Fee Type ° ' Fee Amount License'Dates Notes Fireworks Fireworks Only Business $350.00 January 1 - License fee is nonrefundable, cannot & Tent Sales December 31 be prorated, and cannot be waived January 1 - License fee is nonrefundable, cannot Other Retailers $100.00 December 31 be prorated, and cannot be waived * NOTE: transient merchant's must obtain a fireworks license and a transient merchant license. -�'-' H F.. 10 0 City of Hutchinson 2008 HRA Fee Schedule . r M )vtee Ariiauu • 2007 fees Subordination Request Processing Fee $ 100.00 Hard Copy of 2004 Maxfield Study $ 100.00 Loan Processing: Revolving SCDP Rehab Loan Admin Fee $1,500.00 $1,000.00 Revolving SCDP New Construction Gap Loan Admin Fee $ 700.00 GMHF & CRV Gap Loan Admin Fee $350.00 $0.00 HRA Entry Cost Loan Admin Fee $350.00 $0.00 Credit Report Fee $15.00 $0.00 CASA Rehab Pre - Application $350.00 $0.00 I' t �- fL Fees x(r Does not include lead testing fees; these fees will be incorporated into the loan 1] S� City of Hutchinson 2008 Licenses and Permits Fee Schedule $125.00 January 1 - December 31 License&ermiflype - -� :� , k �SZ,� .x? q -. ,..r r,a. e a t r r ..i' ` t icenseDate fees Carnival (refundable deposit) $525.00 January 1 - December 31 $500.00 Recycling (short term) Dance Permit Per Day $55.00 Short Term $50.00 January 1 - December 31 Short- Gambling Licenses Motorized Golf Cart Permit $30.00 Short Term $25.00 Tobacco License Garbage and Refuse Haulers IJanuary 1 - December 31 $150.00 N'}'", h Commercial $125.00 January 1 - December 31 $100.00 Residential $125.00 January 1 - December 31 $100.00 Recycling $55.00 January 1 - December 31 $50.00 Recycling (short term) $30.00 Per Day $25.00 Massage Services $175.00 January 1 - December 31 $150.00 Motorized Golf Cart Permit $10.00 January 1 - December 31 $5.00 Notary Fee I $1.00 I Per Notarized Item Parade Permit $30.00 Short Term $25.00 Peddler /Solicitor/Transient Merchant Permit $125.00 Per License $100.00 Pawn Shops and Precious Metal Dealers $125.00 January I - December 31 $100.00 Public Property Use No Alcohol Use $525.00 $500.00 Alcohol Use $1,100.00 $1,000.00 Second Hand Goods Dealers $125.00 January 1 - December 31 $100.00 Tattoo License $175.00 January 1 - December 31 $150.00 Taxi Cab License (per cab) $5.00 IJanuary 1 - December 31 $3.00 Tobacco License $175.00 IJanuary 1 - December 31 $150.00 PO. 22(h)(1) C� 0 City of Hutchinson 2008 Liquor License Fee Schedule F&.22(h)(2) LICCIISC♦PCID1,Tf'j10 Club Liquor License Under 200 Members $325.00 April 1 - March 31 $300.00 201 - 500 Members $525.00 April 1 - March 31 $500.00 501 - 1000 Members $700.00 April 1 - March 31 $650.00 1001 - 2000 Members $850.00 April 1 - March 31 $800.00 2001 - 4000 Members $1,100.00 April 1 - March 31 $1,000.00 4001 - 6000 Members $2,100.00 April 1 - March 31 $2,000.00 Over 6000 Members $3,200.00 April 1 - March 31 $3,000.00 Bottle Club (Set -Up) $100.00 April 1 - March 31 $75.00 Wine License $425.00 April 1 - March 31 $400.00 On -Sale Intoxicating Malt Liquor & Wine License $600.00 April I - March 31 $550.00 On -Sale Intoxicating Liquor License $3,700.00 April 1 - March 31 Pro -Rate; Refundable $3,500.00 On -Sale Sunday Intoxicating Liquor License $125.00 April 1 - March 31 $100.00 Off -Sale Non- Intoxicating Malt Liquor License $300.00 May 1 - April 31 Nonrefundable $250.00 On -Sale Non - Intoxicating Malt Liquor License $425.00 May 1 - April 31 Nonrefundable $400.00 On -Sale Non - Intoxicating Malt Liquor License $125.00 Short Term $100.00 On -Sale Intoxicating Sunday Temporary License $100.00 One Day $75.00 Temporary Liquor License $35.00 Per Day / $75.00 Minimum $25.00/$50.00 min. Intoxicating Liquor Investigations $375.00 $350.00 H:R',s r 1. 0 0. 22(h)(2) Non- Intoxicating Liquor Investigations I $125.00 1 I I $100.00 H. 1"-, S• r• L • City of Hutchinson • • H:Fc ,, L, 2008 Mapping and Printing Service Fee Schedule Manuals/Books Fee_Type ±,, y }° ,.y- i Y u. fi c•. ee, unt;r.- Manual: Comprehensive Plan (per book) $25.00 /each On CD* $15.00 /each Color Copy with Foldouts (4 books)* $75.00 /each Web Copy* Free /each Manual: Subdivision Ordinance $20.00 /each Manual: Zoning $20.00 /each Manual: Zoning/Shoreland /Subdivision $40.00 /each Manual: Joint Planning Area Zoning $20.00 /each Subdivision Agreements $1.00 per page New version is dramatically larger with significant color pages and foldouts (actual cost to copy is app. $100). People may also copy off the Web with no City charge or get a copy on CD for a nominal fee. PrintinE Charges Fee Type Fee Amount 8 1/2" X 11" (Black & White) $0.25 per page 8 1/2" X 11" (Color) $1.50 per page Legal or Tabloid Size (Black & White) $1.00 per page Legal or Tabloid Size (Color) $3.00 per page 18" X 24" (Black & White) $1.50 per page 18" X 24" (Color) $4.50 per page 24" X 36" (Black & White) $3.00 per page 24" X 36" (Color) (small city zoning map) $9.00 per page 36" X 36" (Black & White) $4.50 per page 36" X 36" (Color) $14.00 per page 36" X 48" (Black & White) $6.00 per page 36" X 48" (Color) $18.00 per page • Roll Paper Printing N deer ds $1.50'wjper sq foot *Map printing at charges noted above * 1 hour minimum, 1/4 hour increments thereafter *Must be approved by IT Director Digital Data Fee Amount Orthophoto $550.00 sq mile Minimum charge $550 Contours $550.00 sq mile Minimum charge $550 Planimetrics $250.00 sq mile Minimum charge $250 Purchase a cominbation of all three data sets br $13501s mile not to exceed a maximum charge of $18,100 Special Mapping requests =Data Price +$50 1hr All data is provided in Arc view Sha e File format on a CD An additional $50 charge will be applied to digital data converted to a .dxf ormat or CAD systems City reserves the right to waive fees by Council direction for other governmental n U 8 1/2" X 11" $5.00 Legal or Tabloid $9.00 18" X 24" $20.00 24" X 36" $30.00 36" X 36" $40.00 36" X 48" $50.00 Digital Data Fee Amount Orthophoto $550.00 sq mile Minimum charge $550 Contours $550.00 sq mile Minimum charge $550 Planimetrics $250.00 sq mile Minimum charge $250 Purchase a cominbation of all three data sets br $13501s mile not to exceed a maximum charge of $18,100 Special Mapping requests =Data Price +$50 1hr All data is provided in Arc view Sha e File format on a CD An additional $50 charge will be applied to digital data converted to a .dxf ormat or CAD systems City reserves the right to waive fees by Council direction for other governmental n U 6' • organizations. Commercial -type printing of private, non- c *aterials (Le. building (plans, site drawing, etc.), or map preparation, for private use is not allowed. H:F W r� City of Hutc&n 2.28(a) Parks, Recreation & Community Eduction 2008 Fee Schedule Youth Sports /Activities Spgrts/ ctiv ty AmOuut; y, Adaptive Recreation $4.00 per session T- BallBaseball (Kindegarten- Second Grades) $30.00 14 sessions Girls Softball (First - Fourth Grades) $30.00 14 sessions Baseball (Second - Fifth Grades) $30.00 14 sessions Football Flag $20.00 17 sessions Tackle $40.00 14 sessions Rec Soccer (Indoor /Outdoor) $20.00 6 sessions Girls Volleyball $25.00 6 sessions Gymnastics (Ages 4 - 15) $25.00 8 sessions Figure Skating 2004 -2005 Season Tots -Delta $48.00 114 sessions Sunday Practice $60.00 114 sessions Open Skating Pass Students /Seniors $40.00 Adults $50.00 Families $70.00 Open Skating Sunday $2.00 per youth per day Non - School Days $3.00 per adult per day School Days $2.00 1 per adult per day School Days $3.00 per family per day Family Hour $3.00 per adults Family Hour $5.00 per family Swimming Lessons $35.00 10 lessons Open Swim $3.00 per person per day Page I of S 2007 fees $3.00 $35.00 $45.00 $65.00 $32.00 l� • City of Rutcaon 2.2e(a) Parks, Recreation & Community Eduction 2008 Fee Schedule H:Feu_rtr Open Swim Family Hour $6.00 per family Swim Package $25.00 10 swims Swim Package $30.00 senior citizen Household Swim Package 1 member $40.00 2 members $50.00 3 members $60.00 4 members $70.00 5 members $80.00 6 members $90.00 7 members $100.00 Page 2 of 5 n r N F,,, rL City of Hutcheson 02.28(a) Parks, Recreation & Community Eduction 2008 Fee Schedule Adult Sports SortsfActvrty „ <y °.' eount a T Men's Basketball $10.00 per game per team Adult Touch Football $10.00 per game per team Slowpitch Softball (Umpired Leagues) $10.00 per game per team Volleyball Co -Rec $10.00 per match per team Men's $10.00 per match per team Sand $35.00 per team 10 matches Women's $10.00 per match per team Open Basketball $2.00 per person Open Hockey $5.00 per person per day $0.00 Page 3 of 5 H F--[x City of Hutcaon W 228(a) Parks, Recreation & Community Eduction 2008 Fee Schedule Other Fees Spoits/Activity' ` '.� r- � r West River Park Camping Electric Hook -Up $15.00 Water, Sewer, Electric $20.00 Field Rental $7.50 1 1/2 hours VMF Field Day Game $3.5.00 Night Game $70.00 Shelter reservation $20 or $35 per day Bleachers $20.00 per 3 rows Picnic Tables (with 3 -day rental, will move tables) $10.00 4 table minimum Open Gym Daily $2.00 per person Open Gym Pass $40.00 per person Indoor Playground Child $1.00 per child Family $2.00 per family Family Playground Pass $30.00 Rec Center and Civic Arena (dry floor) First Full Day $600.00 per day Half Day $300.00 1/2 day Additional Day $300.00 each additional day Youth $30.00 per hour Page 4 of 5 $10.00 $15.00 $0.00 $0.00 $15 or $25 n S • City of Huteson 2.28(x) Parks, Recreation & Community Eduction 2008 Fee Schedule H:Fauda Rec Center Basketball Rental $15.00 per court per hour Volleyball Rental $15.00 per court per hour Swimming Pool $60.00 per hour Lobby $15.00 per hour Civic Arena Ice Time $130.00 per hour Summer Ice $130.00 per hour Roberts Park Tournament Fee $30.00 per field per day Transfers $2.00 per person per class Cancellations $2.00 deducted from refun Team Fees Are Non - Refundable Page 5 of $50.00 $120.00 $120.00 • City of Hutchinson 2008 Planning and Land Use Fee Scheme 11 Notes: Application fees include public hearing publication, preparation of maps, public notice mailing lists, agenda preparation, meeting time, discussions with the land owner, site visits, filing fees for the County, administrative expenses etc. (County filing fees increased from $19.50 to $46.00 in v 2005). c% Variances $275.00 Includes $250.00 recording, fees Conditional Use Pen-nits $275.00 Includes $250.00 recording fees Rezoning $325.00 Includes $300.00 recordin ees Vacation of street, alley, or easement $275.00 Includes recordin fees $250.00 Lot Splits (Single and Two Family) $150.00 Includes recordingfees $125.00 Lot Splits (Multiple Family, Commercial, Industrial) $225.00 Includes $200.00 recording fees Planned Unit Development $350.00 Includes recordin fees $250.00 Platting $350.00 (plus Plus recording $300.00 (plus $10.00 per lot) $10.00 per lot and le al ees Site Plan $175.00 $150.00 Annexation Determined by State Determined by State Planning Agency After the Fact Double permit fee Double permit fee (includes $30.00 payment to Planning Commission members attending) Special Meeting Notes: Application fees include public hearing publication, preparation of maps, public notice mailing lists, agenda preparation, meeting time, discussions with the land owner, site visits, filing fees for the County, administrative expenses etc. (County filing fees increased from $19.50 to $46.00 in v 2005). c% • • * 22(a)(3) City of Hutchinson 2008 Plumbling Permit Water Meter Fee Schedule Meier. Su� 0 fFT'eet5nt' 2007 fees 3/4" X 5/8" $125.00 $120.00 $120.00 1" $210.00 $205.00 $205.00 1 1/2" $445.00 $435.00 $435.00 2" $575.00 $575.00 2" Compound $1,557.00 $1,445.00 $1,445.00 2" Turbo $853.00 $745.00 $745.00 3" Compound $2,080.00 $1,925.00 $1,925.00 3" Turbo $1,167.00 $1,063.00 $1,063.00 4" Compound $3,226.00 $2,960.00 $2,960.00 4" "turbo $2,313.00 $2,140.00 $2,140.00 6" Compound Call for pricing $5,300.00 $5,300.00 6" Turbo Call for pricing $3,350.00 $3,350.00 * All meters provided with connections or flanges. * Water Department staff will approve / disapprove, or require the application of turbo or compound meters n cam' H: Feea.i@ City of Hutchinson 2008 Police Department Fee Schedule Fee Type q =. 'u Fee'mouut� :_ <' 2007fees Alarm Monitoring Fee Residential $12.00 /per month Commercial $12.00 /per month Industrial $12.00 /per month Animal License Tag (Dog/Cat) $7.00 Animal Impound $50.00 $40.00 Animal Maintenance/Kennel Fee $10.00 /a day Vehicle Impound Storage $10.00 /a day Court Ordered Breath Tests $20.00 /a week $10.00 Finger Printing $15.00 $10.00 Police Report Copies $0.25 /per age Walk In $0.25 /per page Mail or Fax $5.00 Police Service of Papers $35.00 $25.00 Photographs $2.00 /per page Audio/Video Magnetic Media $30.00 /per item Bicycle Licenses $5.00 Automated Pawn Services $1.50 $0.00 V . HFrear1. City of Hutchinson, MN Public Works Rates - 2008 Approved by City Council _ /_ /_ > x > •f L -'C ' J. "i +.x +'�.iA' w =' +. C.iyFe ''x ?FwPr t y'F. a total cost est. 0.0% Ghan9e' 491 ENGINEERING Design review' 3% 3.0% 3.0% total cost est. 0.0% Review of site and grading plans and/or plans and specifications prepared by developer, or pre - engineering of reconstruction plans. Final design 6.0% 6.0% total cost est. 0.0% Cost to complete plans and specifications in- house. development agreements, etc. 15% 2.0% 2.0% total cost est. 0.0% Assessment roll preparation, MN Statute 429 Fiscal 1.0%1 1.0% total cost est. 0.0% Capitalized interest. review, and contract administration and review. Comprehensive planning` 1.5% 1.5% total cost est. 0..0% Includes on -site and off-site services. Private Construction review and staking ° /° ° 6.0 /o 6.0% total cost est. 0.0% developers must provide survey control and may Testing services 1.5% 1.5% total cost est. 0.0% For testing services completed by City. complete this work with a consultant approved by Funding for HRA program supporting housing the City and pay these costs directly. Project Administration Preliminary development* 3% ° 1.0 /° 1.0% total cost est. 0.0% Plan review and development, subdivision and /or Legal services* 1.0% 1.0% total cost est. 0.0% Title review, development /subdivision agreement development agreements, etc. Contract administration 2.0% 2.0% total cost est. 0.0% Assessment roll preparation, MN Statute 429 Fiscal 1.0%1 1.0% total cost est. 0.0% Capitalized interest. review, and contract administration and review. Comprehensive planning` 1.5% 1.5% total cost est. 0..0% GIS system mapping and database updates, ° /° comprehensive infrastructure planning. Testing services 1.5% 1.5% total cost est. 0.0% For testing services completed by City. Funding for HRA program supporting housing needs within the community. The HRA Board may Housing needs fund* 1.0% 1.0% total cost est. 0.0% waive this fee on projects meeting HRA Housing goals. Not applied to reconstruction or trunk utility improvements. Finance/Legal/Fiscal Financial services 3% 1.0% 1.0% total cost est. 0.0% Bond administration, property assessment input. Legal services* 1.0% 1.0% total cost est. 0.0% Title review, development /subdivision agreement development and review, bond/fiscal review. Fiscal 1.0%1 1.0% total cost est. 0.0% Capitalized interest. �z c/ r 11 All% C� c/ The City retains the right to engage a consultant to complete a portion of the Engines" and Project Administration. The developer shad have the prekminary and final plat approved prior tow Financial assurarrcevboding maybe required for improvement being completed by private developers. The developer shad meet a® design standards and financial surety requirements of the Ciq SAC (Sewer Availability Charge) Hedevel $ 1,675.00 $ 1,815.00 SAC Unit 84 %3.3 Minimum rate, Including aH hems noted with WAC (Water Availability Charge) opment/ Newly 24.0% 24.0% total cost esL 0.0% Redevelopment and newly annexed (does rat include "Housing Needs Fund") Standard City Rate Annexed 7.0% 7.0% total cost est. 0.0% will be charged based on rates noted above. New Develop 25.0% 25.0% total cost est 0.0% New developmenL The City retains the fight to approve which projects will be completed utilizing municipal financing based on guidelines approved Hutchinson HR4 may waive the 1 % Housing Needs ment by the City Council. The City retains the right to engage a consultant to complete a portion of the Engines" and Project Administration. The developer shad have the prekminary and final plat approved prior tow Financial assurarrcevboding maybe required for improvement being completed by private developers. The developer shad meet a® design standards and financial surety requirements of the Ciq SAC (Sewer Availability Charge) $ 1,675.00 $ 1,815.00 SAC Unit 84 %3.3 Minimum rate, Including aH hems noted with WAC (Water Availability Charge) Per watei $ 1,275.00 $ 1,380.00 . WAC Unit 8.2% asterisk (7. Projects utilizing more City services Developer Designed & Financed Minimum 7.0% 7.0% total cost est. 0.0% will be charged based on rates noted above. Rate Rate $ 3.00 $ 3.25 per month 8.3% Hutchinson HR4 may waive the 1 % Housing Needs Usage (Residential, Retail, Fund fee based on low- income housing being Commercial, Industrial) 151,000t $ 2.00 $ 2.25 rmonth 12.5% included in the project. The City retains the right to engage a consultant to complete a portion of the Engines" and Project Administration. The developer shad have the prekminary and final plat approved prior tow Financial assurarrcevboding maybe required for improvement being completed by private developers. The developer shad meet a® design standards and financial surety requirements of the Ciq SAC (Sewer Availability Charge) $ 1,675.00 $ 1,815.00 SAC Unit 84 %3.3 %inflationary adjustment + 5% rate adjustment (through 2011 to meet Identified rate deficiency) WAC (Water Availability Charge) Per watei $ 1,275.00 $ 1,380.00 . WAC Unit 8.2% 3.3% inflationary adjustment + 5% rate adjustment (through 2011 to meet identified rate deficiency) Assessment Search $ 23.00 $ 25.00 Each 8.7% Increased from $20 In 2005. Consider adjustment To 150,0 $ 3.00 $ 3.25 per month 8.3% fn 2007 WATER RATES Per rate review - Earth Tech (08= $6.50; 09= $6.75; Base charge Per watei $ 6.00 $ 6.50 per month 8.3% 10= $7.00) Per rate review - Earth Tech (0$3.25; 09= $3.50; To 150,0 $ 3.00 $ 3.25 per month 8.3% 10-$3.75) Usage (Residential, Retail, Per rate review - Earth Tech (08=$2.25; 09= $2.50; Commercial, Industrial) 151,000t $ 2.00 $ 2.25 rmonth 12.5% 10-$3.00) Per rate review - Earth Tech (08= $1.75; 09= $2.00; Over 3, $ 1.50 $ 1.75 per month 16.7% 10-$2.50) Bulk water Deposit f $ 40.00 $ 45.00 each 12.5% Per staff review Key rental fee (Month or partial Per staff review month ) $ 40.00 $ 45.00 per month 12.5% Lost key- $ 520.00 $ 585.00 each 12.5% Per staff review Per load (South Park loaded by City Per staff review stir $ 20.00 $ 20.00 each 0.0% C� Per load (2 k)ad/day, Hydrant fills) Connectji $ 125.00 1 1 2.4% Per staff review 1" Per Conn $ 20.00 $ 20.00 Der 2 badsld 0.09'0 Per staff review Reconnect delinquent accounts $ 11.96 $ 20.00 $ 30.001 each 50.0% Per staff review Reconnect after hours, weekends, Based u $ 595.00 $ 610.00 each 2.5% Per staff review holiday Water de $ 30-001$ 45.00 each 50.0% Per staff review WATER METER FEES 314" and 5/8" Connectji $ 125.00 $ 128.00 each 2.4% Per staff review 1" Per Conn $ 210.00 $ 215.00 each 2.4% Per staff review 1 -1/2" $ 11.96 $ 450.00 $ 460.00 each 2.2% Per staff review 2" Based u $ 595.00 $ 610.00 each 2.5% Per staff review 2 "Compound Water de $ 1,500.00 $ 1545.00 each 3.0% Per staff review 2" Turbo disa ro $ 775.00 $ 795.00 each 2.6% Per staff review 3" Compound turbo or $ 2,000.00 $ 2,050.00 each 2.5% Per staff review 3" Turbo $ 1105.00 $ 1,130.00 each 2.3 %Per staff review 4 "Com ound Greater $ 3,075.00 $ 3,150 00 each 2.4% Per staff review 4" Turbo $ 2,225.00 $ 2,290.00 each 2.9% Per staff review 6" Compound Greatert $ 5,510.00 $ 5675-00 each 3.0% Par staff review 6" Turbo $ 3,480.00 $ 3,575.00 each 2.7% Per staff review $EWER RATES ORM_WATER UTILITY 1. Gotf Course, Park, n S ace $ 3.07 $ 3.22 lmonth 4.9% Per rate review - Donahue (08- $4.30; 09= $4.40) Base charge Per Conn $ 4.10 $ 4.30 per month 4.9% Per staff review 3. Public/Prtvate School & Institutional $ 11.96 $ 12.49 th 4 .4% Per staff review Per rate review - Donahue (08= $4.40; 09= $5.00) Usage Based u $3.96 $ 4.40 month 11.1% Load charges Per rate review - Donahue (08=$0.40; 09= $0.43) Biochemical Oxygen Demand B Greater $ 0.36 $ 0.40 11.1% - Per rate review - Donahue (08= $1.07; 09= $1.16) Total K ahl Nftr en KN Greater $ 1.19 $ 1.07 nd - 10.19'° Per rate review - Donahue (08= $0.36; 09= $0.40) Suspended Solids Greatert $ 0:34 $ 0.36 pound 5.9% Per rate review- Donahue (08= $2.43; 09= $5.82) Phosphorous P Greater t $ $ 2.43 r pound Na ORM_WATER UTILITY 1. Gotf Course, Park, n S ace $ 3.07 $ 3.22 lmonth 4.9% Per staff review ,O 2. Single & Twofami Residential $ 2.37 $ 2.48 th 1per 4.6% Per staff review 3. Public/Prtvate School & Institutional $ 11.96 $ 12.49 th 4 .4% Per staff review 4. Multi -Fami Residential & Church $ 16.96 $ 17.75 4.7% Per staff review 11 5. Commercial & Industrial 1 1 $ 30.261 $ 31.75 1 per arrelmonth 1 4.9% 1 Per staff review 2A. Lots 1 to 2 acres 3 allon 1 $ 4.101$ 4.301 per acre/month 1 4.9% 1 Per staff review 2B. Lots 2 to 3 acres allon $ 7.16 $ 7.50 acrelmonih 4.7% Par staff review 2C. Lots 3 to 4 acres $ 2.50 $ 10.24 $ 10.70 acrelmonth 4.5 °� Per staff review 2D. Lots 4 to 5 acres $ 9.97 $ 13.30 $ 13.90: r acre/month 4.5% Per staff review 2E. Lots over 5 acres see Resolution 11637 See Resolution #11637 per acre/month n/a n/a GARBAGE RATES Standard serving allon container 3 allon Is 18.91 1 $ 20.121 per month I n/a I Per staff revlew 60-gallon container allon 1 $ 27.20 1 $ 29.021 per month I Na I Per staff review 90-gallon container $ 2.50 1 $ 37.49 1 $ 39.921 per month I n/a I Per staff review Weekly valet service 3 allon c -rtaii er 3 allon $ 26.38 1 $ 27.951 w month I taffreview alloncontainer allon $ 34.57 1 $ 36.851 per month I n/a Per staff review alloncontainer $ 2.50 1 $ 44.961$ 47.75 1 per month I n/a Par staff re,new Senior Citizens/Low Income Rate Bi-weekly standard service 3 allon $ 14.18 1 $ 14.16 1 per month I n/a I Per staff review Bi -weekly valet service low incom allon $ 19.79 $ 19.79 per month n/a Per staff revtew Senior citizen reduced rate low income $ 2.50 $ 2.50 r month n/a Per staff review Senior citizen reduced valet $ 9.97 $ 9.97 r month n/a Per staff review Senior citizen reduced bi -week valet $ 6.23 $ 6.23 per month n/a JPer staff review CEMETERY Flush marker grave s ce $ 550.00 $ 650.00 per grave space 18.2% Upright memorial grave s ce $ 750.00 $ 850.00 per grave space 13.3% Second right of interment $ 300.00 $ 350.00 Per grave s ace 16.7% Baby section grav e S $ 100.00 $ 115.00 per grave s ace 15.0% Flush marker cremation grave s ace $ 350.00 per grave s ace n/a Uptight memorial cremation grave s ce $ 850.00 per grave s ce n/a Cremation grave s $ 300.00 $ 350.00 per grave spacet 16.7% Columbarium Niches Unit G - (Upper 3 rows $ 1,100.00 $ 1,250.00 per Mche 13.6% Unit G - Lower 2 rows $ 950.00 $ 1,100.00 per niche 15.8% Unit E - (Upper 3 rows $ 1,200.00 $ 1,400.00 per niche 16.7% Unit E - Lower2 rows $ 1,000.00 $ 1,100.00 per nlche 10.0% Replacement Bronze Plaque $ 250.00 $ 300.00 each 20.00/b 0 0 Weekday interment $83,700.00 $ 550.00 $ 650:0€) per interment 16.2% Building Service Charge Mn/DO Weekend/Holiday interment $61,300.00 $ 700.00 $ 800.00 per interment 14.3% Building Service Charge McLeod Winter weekday interment $65,000.00 $ 650.00 $ 750.00 per Interment 15.4% Building Service Charge (Transit) Winterweekend/holida interment incl. wl Co. $ 800.00 $ 900.00 per interment 12.5% Fuel Charges Weekday Baby interment $ 0.12 $ 200.00 $ 250.00 per Intarment 25.0% Weekend/Holiday Baby interment $ 350.00 $ 400100 per interment 14.3% Winter weekday Baby interment $ 300.00 :$- 350.09 rintemhent 16.7% Wiinterweekend/holid Bab interment $ 450.00 '$', $00.00` per interment 11.1% Weekday cremation interment $ 250.00 $... 30000 per Interment 20.0% Weekend/Holiday cremation interment $ 400.00 $ 450.00 per Interment 12.5% Winter weekday cremation interment $ 350.00 $ 400.00 per Interment 14.3% Wiinterweekend(holid cremation interment $ 500.00 $ 550.00 per interment 10.0% Vaulted cremains additional charge) $ 150.00 $ 200.00 as required 33.3% May Include large ands« unusual urns Late charges funerals arrive after 4 $ 100.00 $ 115.00 as required 15.0% Disinterment $ 1,000.00 $ 1,150.00 per disinterment 15.0% No weekend, holiday, winter disinterment allowed Holding vault fee $ 100.00 $ 115.00 as required 15.0% Free if Interment at Oakland Cemetery Stone setting permit $ 40.00 $ 50.00 per memorial 25.0% Cemetery deed transfer $ 15.00 $ 15.00 as required 0.00/0 Chapel rental r 12 day) $ 150.00 $ 200.00 as required 33.3% Chapel lease var. var. Utility costs var. per holding vault utilitles cost Memorial Bench Program Sin le br $ 500.00 $ 500.00 0.0% Memorial Bench Program Double b $ 600.00 $ - 600.00 0.0% Memorial Bench Program E rav $ 250.00 $ 250.00 0.0% Commemorative Bench Program No mem $ 2,000.00 $ 2,000.00 Neach 0.0% Prices START at $2,000; actual price may be higher Commemorative Bench Program Recordin $ 50.00 $ 50.00 0.0% For those not actually marred (scattered elsewhere) Affidavit of Ownershi Claim of $ 40.00 $ 50.00 25.0% IU.31&A[ ;U4iIIItal Building Service Charge Hutchinson $83,700.00 $ 87,050.00 per annum 4.0% per adopted budget Building Service Charge Mn/DO $61,300.00 $ 63,750.00 per annum 4.0% per adopted budget Building Service Charge McLeod $65,000.00 $ 67,600.00 per annum 4.0% per adopted budget Building Service Charge (Transit) incl. wl Co. incl. wl Co. per annum rda per adopted budget, Ind. wl County charges Fuel Charges $ 0.12 $ 0.12 per gallon 0.0% $0.05--Fuel system; $0.05--Wash system; $0.02- -Fuel cDnditloning CENTRAL GARAGE Administrative Labor rate $ 32.50 $ 35.00 per hour 7.7% 1-hour minimum charge for billable activities, add 15% for OT Labor rate $ 35.00 $ 36.75 per mo. tenant 5.0% Add $5 per month for non-residents City-owned hangars (Hangars #2/1 -2/8 3/4 ton and under $ 63.00 $ 58.70 $ 62.00 par labor hour 5.6% $ 100.00 1 ton and over per mo. tenant $ 69.00 $ 73.00 per labor hour 5.8% $ 183.75 OFL 3/4 ton and under 5.00/6 $ 28.85 $ 30.00 per OFL 4.0% For OFL, "hide inspection OFL 1 ton and over Add $10 per month for non-residents $ 34.00 $ '. 35,50 per OFL 4.4% For OFL, veNcle Inspection Parts City-owned storage slaaces Han ar #4 1 11.50%1 7.5%1 above cost -34.8%,6.5% sales tax; 1 %aloddrg EnvironmentaVSho Supply 0.00% 4.0% CG work order total n/a Central Garage work order total; no charge on Ivenclor billings Routing 2% 2% of vendor billino 0.0% Vendor billings over 5100 - Min. charge $5; Max charge $50 AIRPORT Maintenance Hangar Sho $ 1,200.00 $ 1260.00 perannurn 5.0 % Per FBO contract Renewal scheduled for 2007. C -awned hangars (Hangars #1/9 -1/18 $ 35.00 $ 36.75 per mo. tenant 5.0% Add $5 per month for non-residents City-owned hangars (Hangars #2/1 -2/8 $ 60.00 $ 63.00 per mo. tenant 5.0% Add $10 per month for non-residents C4-awned hangars (Hangars #3/2 -4' 6-8 $ 100.00 $ 105.00 per mo. tenant 5.0% Add $10 per month for non- residents C -awned hangars (Hangars #3/1 & 315 $ 175.00 $ 183.75 per mo. tenant 5.00/6 Add $10 per month for rwr*residents City-owned hangars (Hangars #4/14/8 $ 100.00 $ 105.00 pt mo. Ltenantj 5.0% Add $10 per month for non-residents City-owned storage s (Hangar #3 n/a n/a per month 'City reserves right to restrict any operation of City 1equipment Space Ind. wi 1r3n 8 3/5 City-owned storage slaaces Han ar #4 40.00 $ 40.00 per month 0.0% Fernahng 2 stalls in Hangar 4 Private -owned hangar s ces $ 0.0300 $ 0.0315 per sq. ftjyear 5.0% 1 Maximum allowable by contract Fuel Sales - Av as $ 0.05 $ 0.07 per 1,000 al. sold 40.0% Maintenance of hardware Fuel Sales - JetA $ 0.07 $ 0.07 per 1,000 gal. sold 0.0% Maintenance of hardware Agricultural Lease (Cropland) $ 154.00 $ 154.00 per acre 0.0% 84 acres tillable, more or leas (lease rate approved on 1/9/07) A ricultural Lease Cr land $ 100.00 $ 100.00 acre 0.o% 10 acres tillable, more or less A ricultural Lease Ha $ 65.00 $ 65.00 per acre 0.0% 24 acres tillable, more or less OPERATION MAI TENANCE 1. tabor rate $ 32.50 $ 35.00 par hour 7.7% 1-hour minimum charge for billable activities, add 15% for OT 2. Administration fee n/a $ 25.00 par property A.dmin fee added for current services charges 3. Asphalt patching material $ 185.00 $ 195.00 per ton placed 5.4% Includes crew, equipment and materials 3a. Other materials quoted quoted per unit n/a At Supt.'s discretion. 4. Equipment rental rates Per hour on- the-job. Add labor rate to equipment rate when operated by City staff. Hea equipment I 'City reserves right to restrict any operation of City 1equipment 0 0 0 - Loader/ grader $ 70.00 $ 70.00 perhour 0.0% "Equipment not identified oil be assigned a rate by PW Supt. Loader /snow blower $ 95.00 $ 95.00 per hour 0.0% -At Supt's discretion, 12 of rate may be charged for travel. Tractor/Loader/Backhoe $ 40.00 $ 40.00 per hour 0.0% Alley grader $ 35.00 $ 35.00 per hour 0.0% Skid steer loader $ 25.00 $' 30.00 per hour 20.0% Grounds E ui ment Tractor, agricultural $ 65.00 $ 65.00 per hour 0.0% Brush chipper $ 30.00 $ 30.00 per hour 0.0% Tractor, grounds $ 20.00 $ 20.00 par hour 0.0% Commercial mowers $ 20.00 $ 20.00 per hour 0.0% Street maintenance equipment Street sweeper $ 75.00 $ 75.00 per hour 0.0% Street flusher $ 30.00 1 $ 30.00 per hour 0.090 Requires City operator. May not be operated by outside parties. Vibratory roller, asphalt trailer $ 30.00 $ 30.00 per hour 0.09'0 Air compressor/tools $ 20.00 $ 20.00 per hour 0.0% Sewer maintenance equipment Vactor sewer cleaner $ 125.00 $ 130.00 per hour 4.0% Requires City operator. May not be operated by outside parties. Vac-All catch basin cleaner $ 65.00 $ 65.00 per hour 0.0% Requires City operator. May not be operated by outside parties. Pumps less than 6 $ 15.00 $ 15.00 per hour 0.0% Pumps 6" or over $ 25.00 $ 25.00 par hour 0.0% Vehicles Aerial boom truck forestry $ 55.00 $ 60.00 per hour 9.1 % Requires City operator. May not be operated by outside parses. Tandem -axle dump trucks $ 50.00 $ 55.00 per hour 10.0% Single-axle snawplaw trucks $ 45.00 $ 50.00 per tray 11.1% Single-axle trucks $ 30.00 $ 35.00 per hoer 1 16.7% Medium duty trucks $ 25.00 $ 25.00 per hour 1 2 .0% 1 ton trucks $ 20.00 $ 20.00 ` hour 0.096 Cars, trucks 3/4 ton and below $ 15.00 $ 15.00 r hour 0.0% n • • W 2.22(x) City of Hutchinson 2008 Bulk Water Purchase Fee Schedule* Fee a f'.; ,TYp s _ ount; ' Deposit for Key Rental $40.00 Month or Partial Month Key Rental Fee $40.00 Lost or Non - Returned Key 1 year charge Per Load Fee - South Park, Filled by City Staff $15.00 Per Load Fee - 2 Load/Day Max, Hydrant Fills $20.00 * Relates to policy 2.18 V , v 0 H.Feee.xlx 0 City of Hutchinson 2008 Water Turn -On Fee Schedule oficy 117 ORDINANCE NO. 07 -0486 • PUBLICATION NO. 7629 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AOTHORIZING THE SALE OF MUNICIPALLU OWNED REAL PROPERTY AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER Q AND SECTION 2.99, WHICH AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS THE CITY OF HUTCHISON ORDAINS: Section 1. That the municipally owned real property legally described as follows: The east 135.00 feet of Lot 5, Block 2, GOEBEL'S ADDITION, according to the recorded plat thereof for good an valuable consideration thereto, is hereby sold and conveyed to Cenex, together with all hereditaments and appurtenances belonging thereto. Section 2. The sale of municipally owned real estate is authorized in exchange for certain parcels owned by Cenex and legally described as follows: Parcel 1 — Legal Description: N 57' of Lots 4 & 5 North Half of Hutchinson Parcel 2 — Legal Description: S 75' of Lots 4 & 5 North Half of Hutchinson Parcel 3 — Legal Description: Lots 2 & 3 North Half of Hutchinson • Parcel 4 — Legal Description: Part of Lot 1 North Half of Hutchinson Section 3. City Code Chapter 10 entitled "General Provisions" and Section 10.99 entitled "General Penalty" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect upon its adoption and publication. Section 5. Gary D. Plotz, City Administrator, or his designee, is hereby empowered to execute any and all documents required to effectuate the purchase of the above - described property or at the real estate closing for the purchase of this parcel. Adopted by the City Council this 11'" day of December, 2007. Steven W. Cook Mayor ATTEST: • Gary D. Plotz City Administrator ipcos • u u ORDINANCE NO. 07-0487 An Ordinance Amending Ordinance No. 06-0449, the Hutchinson Smoke -Free Workplace Ordinance, to Permanently Exclude the Provisions of the Smoke -Free Workplace Ordinance as It Applies to Hotels and Motels The City Council of Hutchinson, Minnesota hereby ordains that the provisions of Ordinance No. 06 -0449 (the Hutchinson Smoke -Free Workplace Ordinance) shall be amended to exclude application of Ordinance No. 06 -0449 as it applies to rented hotel and motel sleeping rooms permanently as indicated in the attached Exhibit A. Dated: Steven W. Cook, Mayor ATTEST Gary D. Plo% City Administrator G200)U SECTION 1. FINDINGS OF FACT AND PURPOSE. • The City Council finds that: Tobacco smoke is a leading cause of disease in nonsmokers and a major source of indoor air pollution. Secondhand smoke causes premature death and disease in children and in adults. Secondhand smoke causes heart disease, lung cancer, respiratory infections, decreased respiratory function, and other health problems. In a 2006 Report of the United States Surgeon General, U.S. Surgeon General Carmona concluded that "exposure to secondhand smoke remains an alarming public health hazard" and that "more than 126 million nonsmokers are still exposed." Numerous, nationally recognized medical and scientific authorities, including the American Medical Association, the U. S. Surgeon General, the National Institute on Occupational Safety and Health, the National Cancer Institute, the Environmental Protection Agency, the National Academy of Sciences, the National Toxicology Program, and the World Health Organization, have issued reports and health advisories addressing the adverse effects of exposure to secondhand smoke. It is estimated that between 24,300 and 71,900 low birth - weight or pre -term deliveries, about 202,300 episodes of childhood asthma (new cases and exacerbations), between 150,000 and 300,000 cases of lower respiratory illness in children, and about 789,700 •cases of middle ear infections in children occur in the United States each year as a result of exposure to secondhand smoke. It is estimated that in the U.S., secondhand smoke causes about 46,000 (a range of 22,700 to 69,600) deaths per year from cardiac- related illnesses (including 700 to 1,240 deaths among Minnesotans), and 3,400 deaths per year from lung cancer. There is no known safe level of exposure to secondhand smoke; neither the separation of smokers and nonsmokers nor the introduction of new ventilation systems can eliminate the health hazards caused by secondhand smoke. The scientific evidence indicates that there is no risk -free level of exposure to secondhand smoke. Eliminating smoking in indoor spaces protects nonsmokers from exposure to secondhand smoke. Separating smokers from nonsmokers, cleaning the air, or ventilating buildings cannot eliminate exposure of nonsmokers to secondhand smoke. The only means of effectively eliminating health risks associated with indoor exposure is to prohibit smoking. Objective evidence does not support fears that restricting smoking in enclosed, indoor areas will harm a community's economy. On the contrary, many independent economic studies have shown that the elimination of smoking has no material economic impact on a community. These studies have drawn from the experience of hundreds of communities that have successfully eliminated smoking in workplaces and public places. Numerous U.S. cities, counties, and states, and many nations, have adopted laws ending all smoking in • bars, restaurants, and other public places. 2 Lo Cb >(P Business owners have no legal or constitutional right to expose their employees and customers to airborne toxins, such as those found in secondhand smoke. On the contrary, employers have a common law duty to provide workers with a workplace that is not unreasonably dangerous. • Restricting smoking in public places and places of work can help to model smoke -free behavior and to reduce youth exposure to secondhand smoke. Public health policies, ordinances, and other laws are part of the system by which people learn behaviors, guide youth, reduce health threats, and reinforce community norms that support the public's health. Accordingly, the City Council finds and declares that the purpose of this Ordinance is to: (1) Protect vulnerable populations, including employees, children, the elderly, and those with chronic health conditions; and (2) Affirm that the right to breathe has priority over the desire to smoke; and (3) Protect the public health, welfare and safety by better ensuring the ability of citizens to breathe safe and uncontaminated air; SECTION 2. DEFINITIONS. As used in this chapter: • (1) "Food Establishment" means any establishment, however designated, engaged in the preparation or serving of food or beverages for consumption either on or off the premises, or anywhere consumption of food occurs on the premises. This term includes any establishment, however designated, that has an on -sale non - intoxicating malt liquor license, an on -sale intoxicating liquor license, an on -sale wine license, and /or a strong beer liquor license issued by the State of Minnesota, the municipality within which it is located, or McLeod County. (2) "Other Person in Charge" means the agent of the Proprietor authorized to provide administrative direction to, and general supervision of, the activities within a public place or place of work at any given time. (3) "Place of Work" means any enclosed, indoor location at which two or more individuals perform any type of a service for consideration of payment under any type of employment relationship including, but not limited to, an employment relationship with or for a private corporation, partnership, individual, or government agency. This term includes any location where two or more individuals gratuitously perform services for which individuals are ordinarily paid. Examples of a place of work include, but are not limited to, enclosed, indoor areas of an office, a factory, a hotel or motel (except rented sleeping rooms), a vehicle, a warehouse, and other locations where services are performed under an employment relationship. Enclosed, indoor areas of a private clubs and rooms used for private meetings •or social functions are "places of work" if two or more persons acting under an employment relationship provide cleaning, catering, food or beverage service, maintenance, or other support services in such locations. 3 (QCb)to (4) "Proprietor" means the party who ultimately controls, governs, or directs the activities within the public place or place of work, regardless of whether the party is owner or lessee of the public place or place of work. The term "proprietor" may apply to a corporation as well • as an individual (5) "Public Place" means any enclosed, indoor area used by the general public or serving as a place of work including, but not limited to, arenas, auditoriums, bars, bowling alleys, bingo halls, commercial establishments, educational facilities other than public schools, as defined in Minnesota Statutes §120A.05, subdivisions 9, 11, and 13, hospitals, offices and other commercial establishments, pool halls, public conveyances, restaurants, retail stores, and common areas of rental apartment buildings. "Public Place" also means the outdoor dining or bar area of food establishments. (6) "Smoking" means the inhaling, exhaling, or combustion of any tobacco product, weed, plant, or any other similar article, including any cigar, cigarette, pipe, or any other similar article. Smoking includes possessing or carrying a lighted cigar, cigarette, pipe or any other lighted, smoking equipment. The term "smoking" does not include the use of tobacco by an enrolled member of a federally- recognized Indian tribe as part of a traditional Indian spiritual or cultural ceremony. SECTION 3. PROHIBITIONS. Subd. 1. Except as provided in Subdivision 2, smoking is prohibited in the following locations: • A. Public places and places of work, including outdoor dining or bar areas of food establishments; B. Within fifteen (15) feet of entrances, exits, open windows, and ventilation intakes of public places and places of work; and C. Within fifteen (15) feet of any outdoor dining or bar areas of food establishments. Subd. 2. The prohibitions of this Section do not apply to the following places or situations: A. Private residences; B. Motor vehicles in private use; C. Motor vehicles that serve as a place of work for no more than one employee; D. Outdoor areas, except as provided in subdivision 1; aad E. The use of tobacco by an enrolled member of a federally- recognized Indian tribe as part of a traditional Indian spiritual or cultural ceremony; and • F. A hotel or motel sleeping room rented to one or more guests. 0 (L Cb)(D SECTION 4. RESPONSIBILITIES OF PROPRIETORS AND OTHER PERSONS IN CHARGE. The proprietor or other person in charge of a public place or place of work where smoking is • prohibited shall: Post "No Smoking" signs that comply with the Minnesota Clean Indoor Air Act Rules, Minnesota Rules Part 4620.0500, as amended from time to time; 2. Ensure that ashtrays, lighters, matchbooks, or other smoking paraphernalia are not provided in areas where smoking is prohibited; 3. Place any receptacles for the deposit of extinguished cigarettes, cigars, pipe tobacco, and other smoking materials more than fifteen (15) feet from entrances, exits, open windows, and ventilation intakes of public places and places of work; and 4. Ask any person who smokes in any area where smoking is prohibited to refrain from smoking and, if the person does not refrain from smoking after being asked to do so, ask the person to leave. If the offending party refuses to leave, the proprietor or other person in charge shall handle the situation consistent with lawful methods for handling other persons acting in a disorderly manner or as a trespasser. Appropriate action shall include calling the Hutchinson Police Department for assistance. SECTIONS. PRIVATE PROHIBITIONS. • Nothing in this Ordinance prevents the proprietor or other person in charge of any place, including, without limitation, any residence, motor vehicle, or outdoor space, from prohibiting smoking in any such place. SECTION 6. RETALIATION PROHIBITED. No person or employer shall discharge, refuse to hire, penalize, discriminate against, or in any manner retaliate against any employee, applicant for employment, or customer because the employee, applicant, or customer exercises any right to a smoke -free environment afforded by this Ordinance or other law. SECTION 7. EMPLOYEES' RIGHTS PRESERVED. An employee who consents to work in a setting where an employer allows smoking does not waive or otherwise surrender any legal rights the employee may have against the employer or any other party. SECTION 8. OTHER LAWS. This Ordinance is intended to complement the Minnesota Clean Indoor Air Act, Minnesota Statutes, Sections 144.411 to 144.417, as amended from time to time. Nothing in this •Ordinance authorizes smoking in any location where smoking is prohibited or restricted by other laws. LO C6)(0 SECTION 9. VIOLATIONS AND PENALTIES. Subd. 1. Smoking Where Prohibited. It is a violation of this Ordinance for any person to smoke in an area where smoking is prohibited by this Ordinance. • Subd. 2. Proprietor or Other Person in Charge. It is a violation of this Ordinance for the proprietor or other person in charge of any premises subject to this Ordinance to fail to comply with the requirements of Section 4 of this Ordinance or to retaliate against an employee, applicant for employment or customer, as prohibited by Section 6 of this Ordinance. Subd. 3. Penalties. A. Violation of any provision of this Ordinance shall be a petty misdemeanor for the first offense. Any additional violation of any provision this Ordinance shall be a misdemeanor. Each day of violation constitutes a separate offense. B. Violation of any provision of this chapter by a licensee shall be adequate grounds for the denial, refusal to renew, suspension, or revocation of any food, liquor, or other business license. Subd. 4. Enforcement. The provisions of this chapter shall be enforced by the Hutchinson Police Department or other enforcement agency designated by the City. Subd. 5. Injunctive Relief. In addition to the penalties provided in subdivision 3 of this Section, the City Attorney may bring a civil action against the proprietor or other person in •charge of a public place or place of work to enjoin repeated or continuing violations of this Ordinance. • SECTION 10. SEVERABILITY. If any portion of this Ordinance, or its application to any circumstances, is held invalid, the remaining provisions shall be considered severable and shall be given effect to the maximum extent possible. SECTION 11. EFFECTIVE DATE. The provisions of this Ordinance shall become effective june ;, 2007- upon adoption and publication. 0 0 Ordinance No. 07 -0489 Publication No. AN ORDINANCE AMENDING SECTION 30.18, "REGULAR MEETING ORDER OF BUSINESS" TO INCLUDE PUBLIC COMMENTS SECTION AND APPROVING CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS UNDER THE CONSENT AGENDA SEC. 30.18 COUNCIL PROCEDURE AT REGULAR MEETING. The City Administrator shall prepare the following items: (1) an agenda for the forthcoming meeting; (2) a copy of all minutes to be considered; (3) copies of such other proposals, communications, or other documents as the City Administrator deems necessary or proper for advance consideration by the Council; (4) a compiled list of all claimants who have filed verified accounts claiming payment for goods or services rendered the City during the preceding month, such list to be called the "Claim Report" and bearing headings "Claimant ", "Purpose ", and "Amount"; and, (5) miscellaneous communications from the City Administrator on administrative activities of the preceding month. The City Administrator shall forthwith cause to be mailed or delivered to each member of the Council copies of all said documents. Roberts' Rules of Order (Newly Revised) shall govern all Council meetings as to procedural matters not set forth in the Charter or City • Code. The order of business at regular meetings shall be as follows: 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Public Comments 5. Consent Agenda. 6. Public Hearings. 7. Communications, Requests and Petitions. 8. Resolutions and Ordinances. 9. Unfinished Business. 10. New Business. • 11. Miscellaneous (OCbi Payments. (to be placed under Consent Agenda). 12. Adjournment. Matters inappropriate for consideration at a meeting, or not in the order specified, shall not be considered except (1) with the unanimous consent of the members of the Council, or (2) scheduled public hearings or bid lettings at the time stated in the notice. Adopted by the City Council this 27°i day of December, 2007. Attest: Gary D. Plotz, City Administrator Steven W. Cook, Mayor 40 u CO ( bid E r TO: Mayor & City Council FROM: Kent Exner, City Engineer Randy DeVries, Water/Wastewater Manager RE: Consideration of Improvement Project Change Orders DATE: December 11, 2007 As construction has proceeded on the below listed projects there have been additional work, project scope revisions, and construction staging revisions. All of these items have been identified and deemed necessary to satisfactorily complete the projects. The following Change Orders are proposed to address these items: • o Change Order No. 9 —Letting No. 2/Project No. 06 -02 —Water Treatment Plant Miscellaneous work increases/decreases and the updating of the completion dates. Regarding the completion dates, substantial will be revised to February 1, 2008 and final to May 15, 2008. The project cost increase for this Change Order is $72,929.00. o Change Order No. 10 — Letting No. 2/Project No. 06-02 — Water Treatment Plant Necessary for HVAC modifications to Motor Control Center. The project cost increase for this Change Order is $45,390. 00. o Change Order No. 2 —Letting No. I I/Project No. 05 -13 — WTP Biological Treatment System Some biological treatment system installation items coordinated during construction of WTP. Thus, transfer of work to Gridor contract is required and accounted for within Change Order No. 9 forLetting No. 2 1Project No. 06-02. The project cast decrease for this Change Order is $44,261.00. We recommend that the above Change Orders be approved in the amounts listed. oc: Gary Plotz, City Administrator C� (p cG�) ® EarthTech • Afftt= WM Mul XCMeD December 4, 2007 Randy DeVries, Director Water and Wastewater Operations City of Hutchinson 111 Hassan Street SE Hutchinson, Minnesota 55350 -2522 Subject Change Order Recommendations Water Treatment Plant Replacement Earth Tech Project No. 92111 Dear Mr. DeVdes: 3039 cw" Drkv Pbrth P 763.551.1001 Suite 290 - e 763.551.2499 Minn *Wis. MN 55441 wwwAvthtechxwn Attached for the City's review and approval are Change Orders No. 9 and No. 10 from Gddor. Constr. and Change Order No. 2 from Infioo Degremont. Time extensions to the completion dates of the Contracts for Gridor Constr. and Infiloo Degremont have also been granted within these Change Orders. Project close out is expected by May 15, 2008. The modifications to the Contract made by Change Order No. 9 and Change Omer No. 2 are in • part related to modifications selected to optimize performance of the bioflltraflon process train at the WTP. The remainder of the requests In these change orders are related to reimbursing the company that actually performed the defined Work. The modifications to the Contract made by Change Order No. 10 are related to Improving the cooling capacity in the electrical room. The credit recognized from the negotiations related to the flowable fill was also Included. 11 As part of Earth Tech's review process, we communicated each modification with City staff Including negotiations and reimbursements. City staff concurs each modifications Is fair and benefits the overall project. In conclusion, Earth Tech has negotiated and concurs with these Change Orders. We recommend approval of the Change Orders by the City. Three original signed documents will be forwarded to you for signature upon City Council approval. C G> EarthTech • AftimNNWAds<a.r.e Pmxly DGVF$W DYedor ( vww Order Fwomnmenftftm Deoember 4,2W7 Pape 2 If you have any questions or oonoems, please feel tree to oontaot us. Sincerely, A 4� George R. Bender, P.E. Construction Administrator Enclosures: Change Order No. 9 with supporting data Change Order No. 10 with supporting data Change Order No. 2 with supporting data oc: Kent Exner, City Engineer Dick Nagy, Water System Supervisor L, ..WORKM fC1Mi t RCORFEWW@E OROE71086110AND IOM¢FE OMAMAYMS DOC • (.p CG) CITY OF HUTCHINSON - ENGINEERING DEPARTMENT �'� 111 HASSAN ST SE, HUTCHINSON MN 55350 (320) 2344209 IaeeE,of., CHANGE ORDER NO.- 9 gated: lv,an0o7 Gridor Construction Inc OCTOR: 3900 27th St SE Buffalo MN 55313 P: 763- 559 -3734 F: 763 - 559 -3736 Letting No. 2 Project No. 06 -02 Project Location: Water Treatment Plant DESCRIPTION OF CHANGE: Numerous additions and reductions as listed below. Item No. Spec. Ref. Item Name Unit �� Quantity Unit Price Amount 49 Add DO effluent probe signal into IDI panel to provide additional control to IDI's system through a timely path. LS 1 $893.00 $893.00 5o Compressor/Blower room equipment wiring revisions to solve electrical concerns between equipment provided by Seller and electrical codes and requirements. LS 1 $5,949.00 $5,949.00 57 Relocate flow control valves for biofiftration process train to provide IDI's process with additional system pressure to Increase oxygen transfer efficiency, reduce the amount of excess air being used by the process, and generally optimize the process train. LS 1 $28,577.00 $28,577.00 58 Add backwash piping to route flow per manufacturers requirements to allow backwash flow from fitters to drain by gravity to the sewer. The existing pipe routing was maintained to allow the operator to select the flow path in order to seed and maintain the wetland. LS 1 $28,668.00 $28,668.00 61 land Additional air release valvaing on biofiltration vessels to provide capability to relieve additional volume of air to allow the IDI process vessels to remain full of water, operate as designed, generally optimize the process train. LS 1 $8,842.00 $8,842.00 JET INCREASE -------------- - - - - -- - -- $72,929.00 i accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $72,929.00 add) /(deduct). An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONSIDEDUCTIONS THIS ADDITIONIBE9UCT19N TOTAL $10,420,000.00 $358,046.00 $72,929.00 $10,850,975.00 Wpproved by Hutchinson City Council on December 11, 2007. CHANGE ORDER NO.9 MF.y You sax: directed to make the following drenges in the Contract Doaanmte auwa= of Change Change Request #49: am= Add DO effluent probe signal into ml panel Amount $893.00 Change Request #50: Compressor/Blower room equipment wiring nevnnons. Amount $5,949.00 Change Request #57: Relocate flow control valves for biohltretron process train. Amount: $28,577.00 Change Request #58: Add `- '— asli piping to route flow per mesafic4ner's requirements. Amount: $28,668.00 Change Request #61: Additional air release valving on biogltretiao vessels. Amount $8,842.00 Reason for Clwgc RcQuc& Change Request #49: Signal provided additional control to IDI's system through a turely path. Change Request #50: Solve electrical careerm between equip ant povided by Seller and electrical codes and regmanents. Change Request #57: 'Provide Mrs process with additional system pressure to increase oxygen trmnfinefficiency. reduce the amount ofexcw air being used by the process, and generally optnmu the process tram Change Request #58: Allow bwlrwash flaw from filters to drew by gravity to the sewer. Tlx exi#mg pipe routing wan Maintained to allow the oprnur to select the flow path m order to seed and maims the wN ]end. Change Request #6l: Provide capability to relieve additional volume of sir to allow the IDI process vessels to renein fbll of water, operate as designed and generally optomm the process tran. ASS; 1) Pricing information (Change Requests 49, 50, 57, 58,& 6 1 from the Contractor. • L:1w"h tch192111*%MgWhange OrderslChange Order #9 (Propwed).doc CO-9 (D CC-) . CONTRACT PRICE CONTRACT TIMES (Calendar oaks) Substantial Final Qmwguffll Q=01sum Ongmal: SIOA20.000.00 aigiml: Feb. 28- 2007 June 30- 2007 Previous C.O.s (ADD): S 358.046.00 Previous C.O.s: No time added No time Added This C.O. (ADD): S 72.929.00 This C.O.: 33�m 320 4W Contact Price with all REVISED: 33�a 320 days approved Change Orders: $10 850,975.00 . Origmel Completion Date: Feb. 28.2007 June 30.2007 Revised Completion Date: Feb. 1.2008 MW IS_ 2008 It is agreed by the Contractor that dus Change Order includes any and all costs associatedwith or resulting Gam the dw*e(s)ordmed herein, including all unpack delays, and acceleration costs. Other than the dollar au omd and time allowance listed above, there shall be no Anther time or dollar - compensation ® a result of this Change Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY BERM. RECOMMENDED: By: Engineer (Audwired Stgmtwe) Date APPROVED: By: Owner(Amlrnatz d Sigoetue) Date ACCEPTED: Br Contactor (Authorized Signature) Date Faith Tech, Inc. 92111 / 9 Project Change Number Order No.. • L:SwoF1AhutcM921111pngmW%Chmp OrderslCIwW Order 49 (Proposed).doc CO-9 (0(c) = CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (320) 234209 heet,nf, - CHANGE -ORDER NO. 10 Dated:,2103IM7 Gridor Construction Inc :*.ACTOR: 3900 27th St SE Buffalo MN 55313 P: 763559 -3734 F: 763 -559 -3736 Letting No. 2 Project No. 06 -02 Project Location: Water Treatment Plant IESCRIPTION OF CHANGE: Numerous additions and reductions as listed below. Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount 64 Add AC cooling capacity in the electrical room to solve cooling issue within the room. Owner also requested to lower the design cooling temperature setpoint and provide capacity for future expansion. LS 1 $55,390.00 $55,390.00 67 Credit for flowable fill. LS 1 ($10,000.00) ($10,000.00 IET INCREASE -------- •- - - - - -- n accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $15,390.00 add)F(deduat) An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONSIDEDUCTIONS THIS ADDITIONIDEDUCT" TOTAL $10,420,000.00 $130,975.00 $45,390.00 $10,896,365.00 *Approved by Hutchinson City Council on December 11, 2007. • CHANGE ORDER NO. 10 Owner S b of Hntdnmson Date December 3.2007 Project Water Treatment Plant RUJIm m Ownafs Contract No. letting No. 021 Projxt No 06M Contractor Cnidw Construction Data of Contract Start March 20 .2006 $10.420.000.00 You are directed to make the following changes in the Contract Docmoems. Change Request #64: Add AC cooling capacity in the electrical room. Amotnt 555,390.00 Change Request #67: Credit for Oowable fill. Amount: $10,000.00 Change Request 064: Solve cooling issue within the room by adding capacity. Owner also requested to lower the design cooling Umpeiivatre setpant and provide capacity for fmae esye ww. Change Request 967: Fkrwable fill mnrnna Attaeht>s=: 1) Pricing mforaborn [Change Requests 64 R 671 from the Contwwr. CONTRACT PRICE CONTRACT T11KE5 (Cakadar Dates) Substantial Final Original: $10- 420.000.00 Original: Fah. 2R 2007 June 30: 2007 Previous C.O.s (ADD): S 430.975.00 Previous C.O.s: 339 days 3& This C.O. (ADD): $ 45390.00 This C.O.: No time added No lime added Contract Price with all REVISED: 339 days 320 dens approved Change Orders: 510.996.365.00 Original Completion Date: Feb. 28. 2007 112th 30.2007 Revised Completion Duet: Feb. 1.2008 May 15 2009 It's agreed by the Contactor datthis Change Order includes any and all costs associated wibor resulting horn tin change(s)ordered hereon, mchdmg all impact, delays, and eocelenetion cons. Other than the dollar amount and time allowance listed above, there that be no further time or dot a compensation as a result of this Change Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO. RECOMMENDED: By: Engineer (Authorized Signahne) Dan APPROVED: By Owner (Authoaed Signature) Dale ACCEPTED: By: Camector (Authorized Sigmttre) Dee Earth Tech, Inc. 92111 1 l0 Project Change Number Order No. L:lw&"ufth192l I l *cpn0C ange OndersUhage Order #10 (Roposed).doc Cain (j2 CC gf CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (320) 234 -4209 ' ,{. CHANGE ORDER NO: t)aked:ll /18!2007 Infilco Degremont TRACTOR: 8007 Discovery Dr Richmond VA 23229-8605 Letting No. 11 Project No. 05 -13 Project Location: Water Treatment Plant DESCRIPTION OF CHANGE: Miscellaneous deductions as listed below. Item No. Spec. Ref. I Item Name Unk Quantity Unit Price Amount DECREASE ITEMS: 49 Add effluent DO probe signal into IDI panel to provide additional control to IDI's system through a timely path. Lump sum 1 ($893.00 ) ($893.00 50 1 land CompressoriBlower room equipment wiring revisions to solve electrical concems between equipment provided by Seller and electrical codes requirements. Lump sum 1 ($5,949.00) ($5,949.00) 57 Relocate flow control valves for biofiltratiun process train to provide IDI's process with additional system pressure to increase oxygen transfer efficiency, reduce the amount of excess air being used by the process, an generally optimize the process train. Lump sum 1 ($28,577.00) ($28,577.00) 1 Additional air release valving on biofiltration vessels to provide capability to relieve additional volume of air to allow the IDI process vessels to remain full of water, operate as designed, and generally optimize the process train. Lump sum 1 ($8,842.00) ($8,842.00) TOTAL DECREASE ITEMS ($44,261.00) NET DECREASE ----------------- - - - - -- ($44,261.00) Faccordanceywith the Contract and Specifications, the contract amount shall be decreased In the amount of $44.261.00. An on o-0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDMONSA)EDUCTIONS THIS DEDUCTION TOTAL $1,273,725.00 $33,548.00 ($44,261.00) $1,195,916.00 Approved by Hutchinson City Council on December 11, 2007. (eCc-) CHANGE ORDER NO.2 (BioSltration Procurement Contract) 0w.r Cy'%X of FlIabiam Date Nm bar 13 2007 Pro)cd Proctwenient of ----- Ownefs Contract No. TAWag No_ l l j ProkxI Nn. 0517 __ Seller 11IM n Il.e. M= IIN Date of Contract Start JIM 73 2005 Contractor C.ridor Co sL Inc You are directed to make the following dmngo in the Contract Docimame. Change Regtwst 449: Add effluent DO probe signal into IDI pinel. Amount, - $893.00 Change Regnast #50: CaopessorBlower room eqwpment wmmg revhsiom Aviamt - 55,949.00 Change Request 457: Relocate flow coned valves for biofilttabon prate® train. Amwaa: 428 ,577.00 Change Request 461: Additiaiel air release velving m biofikmtion vessels. Arnmmt 48,842.00 Charge Request 449: Signal provided additional control to ]DI's eystam through a bately Path. Change Request 450: Solve electrical concerns betwxw equipornt Provided by Seller and electrical codes and requirements. Change Request 457: Provide IDl's process with additional systen premae to iaaeme oxygen trm+ferefficiency, re&sce the amount of excess art being tiled by the process. and generally optm= the Pow Ina Change Request 461: Provide capability to relieve additional volume of an to allow the IDI process vessels to raoam full of water, operate m designed, and g—Tafty optimize the process tram. ABC: 1) Pricing infameffon [Change Regneats 49, 50, 57, & 611 fi® the Contractor. • LAwarNhnrtch1921I I\projmgWbarge OrdersbC6m8e Order 42- IDI(Proposed).doc Can U CC-) • CONTRACT PRICE CONTRACT TIMES (Calendar Dates) To delivery To fi+niahing flfgllud7 � Original: 51273.725.00 Original: March L 2006 Fah_ 24.2007 Prxm i C.O.s (DEDUCT): $ 33,548.00 Previous C.O.s: No time added No time added Thin C.O. (DEDUCT): $ 44. 261.00 This C.O.: No time added 342 dava C ubact Nice with all REVISED: - Ho time added 342 elan approved Change Orders: 51.195 916.00 Original Completion Doh: Minch 1. 2006 Fob_ 1.2008 Revixd Completion Date: MKQl Fah. -2008 R a agreed by the Seller and Cormector that this Change Order includes any and all cash associated with or rmulting fiom the change(s) ordered heroin. including all impact, dclsy3, and axdaation ousts. Odw g=ge ddleremmaaandtime alloaarce listed above. there $hell be w fiathertime or dollar congmaation as a result of this Change Orden. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO. RECOMMENDED: By . Engineer(Ard-i ed Signenue) Date APPROVED By: Owner (Aullorimd Swxtine) Date ACCEPTED: Salle (Authorial Signature) Date ACCEPTED: By. Contractor (Authorittd Sigoahae) Date L:1wmkVudcM92111Iprcpngt%ChwW OrderslChmge Order #2 - IDI (Propowd�doc CO-2 Each Ted4 Inc. 81356/92111 / 2 __ Project Charge Numbers Order No. (QCC) Minnesota Lawful Gambling �^ (LG200R) Lawful Gambling License Renewal Application Corrections should be made directly on this application Submit one check for all renewal fees, payable to State of Minnesota rganization requirements: Current license term: 3/1/2006 to 2/29/2008 1. An annual organization license fee of $350 is required. Renewing license term: 3/1/2008 to 2/28/2010 Authorization #: 80 D r ue the tw "w I Organization: American Legion Post 96 (320)587-2665 ens of $3 0 rg eg ( ) the waiver of the ;350 35 3rd Ave SE, Hutchinson, MN 55350 County: McLeod organization kerse fee dellned in MN Statute CEO: Christopher Allen 14eiman L _ M4.11 $Y-K-6 J 525 Hidden Circle SW, Hutchinson, MN 55350 (320)587 -8150 Treasurer: Paul A Doelger Annual Goal for 958 Carolina Pkwy, Hutchinson, MN 55350 Charitable (320)587 -3731 Contributions Gambling Manager Requirements: 1. An annual gambling manager license fee of $100 is required. Gambling Manager Authorization: GM- 00080 -001 Current License Term: 3/1/2006 to 2/29/2008 Renewing license term: 3/1/2008 to 2/28/2010 Samuel Lester Flom The individual listed Is not renewing their license. We have enclosed a LG212 62125 133rd St, Hutchinson, MN 55350 application for the new applicant Note: The gambling manager duties may not be assiumed by an (320)593-0601 Bond: # RNS468896 Individual until they are licensed by the Minnesota Company: Old Republic Surety Gambling control Board. Gambling Manager Affidavit and Consent Statement 1. I have never been convicted of a felony or a crime involving gambling. II have never committed a violation of law or Board rule t resulted in the revocation of a license issued by the Board within five years before the date of the license application. 3. I have never been convicted of a criminal violation involving fraud, theft, tax evasion, misrepresentation, or gambling. 4. I have never been convicted of (i) assault, (II) a criminal violation involving the use of a firearm, or (Ill) making terroristic threats. 5. I have never been, or am I now, connected with or engaged in an illegal business. 6. I have never had a sales and use tax permit revoked by the commissioner of revenue within the past two years. 7. I have never, after demand, failed to file tax returns required by the commissioner of revenue. 8. I do not owe $500 or more in delinquent taxes as defined in section 270.72. 9. I have been an active member of the organization for at least two years at the time of our organization's initial license application, or have been an active member for at least the most recent six months prior to the effective date of our organization's license renewal. 10. I am not a gambling manager or an assistant gambling manager for another organization. 11. I am not a lessor, a member of the lessors immediate family or a person residing In the same household as the lessor, or an employee of a lessor of a premises where this organization has a permit Issued from the Board to conduct awful gambling. 12. I am not involved directly or Indirectly as a bingo hall owner, manufacturer. or distributor. 13. I am not the chief executive officer of this organization. 14..I am not the treasurer of this organization. 15. I was not an officer of an organization at a time when an offense occurred which caused that organization's license to be revoked. Background Check. By signature of this document, the undersigned authorizes the Departrnents of Public Safety and Revenue to conduct a criminal and tax background check or review and to share the results with the Gambling Control Board. Further, I understand, agree, and hereby irrevocably consent that suits and actions relating to the subject matter of this gambling manager license application, or acts or omissions arising from such application, may be commenced against me or my organization and I will accept the service of process in any court of competent jurisdiction in Minnesota by service on the Minnesota Secretary of State of any summons, process, or pleading authorized by the laws of Minnesota. Failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. Changes In the information submitted in this application will be submitted in writing no later than 10 days after the change has taken effect I have read this application and declare that 1 1 1 nformati on submitted is tru accurate, and co p ete Signature, In Ink, of gambling manager applicant Date: �/%Z! I d7 (OCA) License Number: 80 License Expiration: 2/29 /2008 Premises permit requirements: 1. An annual premises permit fee of $150, 2. A separate resolution of approval including the site address from the local unit of government, (The local unit of government does not sign this renewal application) and 3. A LG215 lease agreement for each site your organization does not own is required. Site number 002 American Legion Post 96 35 3rd Ave SE, Hutchinson, MN 55350 Township of (if applicable) _ Organization owns this site: Y Does your organization conduct bingo at this site Is the local resolution of approval attached? Y / N Site number 003 Lamplighter E 1011 Plaza 15, Hutchinson, MN 55350 I yTownship of (If applcable) __ _ _. _n te�__,_- __ __. LL Ghedc this box fP this site has been dlscontlnued or will not be renewed. McLeod County Gambling account #067635 Citizens Bank &Trust 102 Main St S, Hutchinson, Y / N - MN 55350 If yes, the attach a list of the days and beginning times of your bingo activities.; Organization owns this site: N Does your organization conduct bingo at this site Y Is the local resolution of approval attached? Y / N 10 • Qheck this box If this site has been dismntlnued or will not be renewed. McLeod County Gambling account #067635 Citizens Bank & Trust 102 Main St S, Hutchinson, / N MN 55350 If yes, the attach a list of the days and beginning times of your tango actmties.', -- - - ----------------- - - -- -- - ----- =--- --- ---- c0ce�' 0 0 )O� MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Dan Hatten, Director of Police / Emergency Management Service DATE: December 4, 2007 RE: Southwest Metro Drug Task Force — Joint Powers Agreement Attached to this memorandum is the Joint Powers Agreement for the Southwest Metro Drug Task Force which requires the signature of the mayor and city administrator. It is the purpose of the task force to reduce felony level drug trafficking. This department has been a member of this group for more than 10 years. At this time we also have a member "of our department. serving as an agent on the task force for the next three years. The taW -f4n� subsidizes the setaryrof#ie agent,- this has been reflected in the 2008 budget as"revehue cif $5;OE10 �. Akg 2007 -01 -0006 Southwest Metro Drug Task Force point Power: Agreement January 1, 2008 — December 31, 2008 THIS AGREEMENT is made by and between Carver County, Glencoe Police Department, Hutchinson Police Services, McLeod County, Prior Lake Police Department, Scott County, Shakopee Police Department and South Lake Minnetonka Police Department, hereinafter referred to as Governing Board, through their respective law enforcement agencies. WHEREAS, Minn. Stat. Sec. 471.59 provides for the joint exercise of power by two or more governmental units and specifically allows for the joint exercise of police power. WHEREAS, The Southwest Metro Drug Task Force has been created by the parties for the targeting of felony level narcotics distributors and the interdiction of narcotics traffickers in the named jurisdictions; NOW, THEREFORE, In consideration of the mutual promises and Agreements contained herein and subject to the provisions of Minnesota Statutes, Sections 471.59 and all other applicable statutes, rules and regulations, the following Parties: Carver County, Glencoe Police Department, Hutchinson Police Services, McLeod County, Prior Lake Police Department, Scott County, Shakopee Police Department South Lake Minnetonka Police Department Hereto agree as follows: I. Purpose The purpose of the Southwest Metro Drug Task Force is to provide a comprehensive and multi jurisdictional effort to reduce felony level drug trafficking through the coordination of the law enforcement agencies that make up the governing board. Investigators are licensed peace officers paid through a combination of pooled federal and local (match) funds. Investigators will act on information and investigate specific cases related to • felony level drug distribution. U C- ) • Task Force operations are to be coordinated by the Southwest Metro Drug Task Force Governing Board, which is comprised of one designated official from each named agency. (For the year 2008, the Task Force investigators will be located within their employing agency's office and their daily task force activities will be supervised/coordinated by the Task Force Commander. Investigators will be licensed peace officers paid through the Task Force funds comprised of pooled federal, state and local money. Investigators will act as gatherers of information and investigators of specific cases. Task Force personnel will be available to assist in investigation(s), provide technical advice and support, and provide needed equipment, if available. Investigators assigned to the Task Force will have discretionary powers of arrest in all jurisdictions. Offenses taking place in a specific jurisdiction will involve the prosecution of those individuals by the appropriate authority, or the United States Attorney General's Office. Pursuant to Minn. Stat. Sec. 471.59, Subd.12, agents licensed as Minnesota Peace Officers may cross jurisdictional boundaries for all purposes reasonable and necessary to accomplish the goals of this Agreement. H. Formal Framework/Structure All member agencies shall abide by the requirements set forth in this Joint Powers Agreement. A Governing Board shall be formed to oversee the operation of the Southwest Metro Drug Task Force. The Governing Board shall consist of Chief Law Enforcement Officers (CLEO's), or designees, from each member agency and shall be responsible for the overall management and budget of the Task Force. Each CLEO shall be entitled to one vote. Members of the Board shall not be deemed to be employees of the Southwest Metro Drug Task Force and will not be compensated for serving on the Board. For all purposes, including workers compensation, each member of the Board shall be considered to be an employee of the Party that made the appointment. A member of the Governing Board shall be selected, by a vote of the governing board, to serve as the Executive Director of the Task Force on an annual basis. The Executive Director shall be responsible for conducting business meetings, documenting meeting minutes, and maintaining frequent communication with members of the Governing Board and the Task Force Commander. The Executive Director shall conduct monthly business meetings of the Governing Board. The Board will establish and set policies and procedures, review operational activities and expenditures, and discuss issues relevant to Task Force operations. Action shall be determined by majority vote of a quorum of voting members, consisting of no less than fifty -one percent (51 %) of the board members, or alternates, eligible to vote, (Each agency, which contributes to the Task Force an annual fee that designates them as voting member, has equal voting authority). The Board may accept donations from local law enforcement agencies. These contributors do not have a vote on the Task Force but are allowed and encouraged to attend the monthly meetings. • The Governing Board may adopt bylaws to govern its operation. Such bylaws shall be consistent with the Agreement and all applicable laws. The books and records, including minutes and the original fully executed Agreement, of the Board shall be subject to the provisions of Minn. Stat. Ch. 13. They shall be maintained at the office of the task -force 2 occ ) • commander. Records, accounts and reports shall be maintained by the Executive Director. The Southwest Metro Drug Task Force will ensure strict accountability. For all fiords of the organization and will require reports on all receipts and disbursements made to, or on behalf of The Southwest Metro Drug Task Force. The Governing Board is hereby authorized to exercise such authority and powers common to the Parties as is necessary and proper to fulfill its purposes and perform its duties. Such authority shall include the specific powers enumerated in this Agreement or in the bylaws. The Board may enter into contracts necessary for the exercise of its duties and responsibilities to govern The Southwest Metro Drug Task Force. The Governing Board may take such action as is necessary to enforce such contracts to the extent available in equity or at law. Contracts let and purchases made pursuant to this Agreement shall conform to the requirements applicable to contracts required by law. The chain of command is as follows, in descending order: Governing Board; Executive Director; Task Force Commander; Investigator The Task Force shall be partially funded through federal and state grants administered by MN Department of Public Safety. The Task Force shall cooperate with all reporting requirements of a grant recipient. Member agencies shall each make financial contributions to be administered by the Task Force. The amount of contribution shall be determined by the Governing Board and shall be reviewed annually. Assets seized and forfeited through lawful channels by the Task Force shall become Task Force assets and may be used as supplemental funding for Task Force operations and other expenses relating to the Task Force. The Task Force Commander shall be responsible for developing and administering the Task Force budget. The proposed budget must go through a budget approval process by the Governing Board before any expenditure may be made. The Task Force Commander is assigned to the Task Force by their agency CLEO and, while on assignment, reports to the Executive Director. The Commander has the authority and responsibility to: Direct all agent activities, assign work, transfer agents, develop best practices and policies, reward agents by writing letters of commendation, suspend agents from Task Force duties and order them back to their agency, recommend to the Board cancellation of an agent assignment, evaluate the performance of agents and report, at least quarterly, results to the Task Force Board and agent's CLEO. The Commander shall be responsible for working with the appointed fiscal agent of the Task Force, manage operational disbursements, and apply for and manage any grants used by the Task Force. It should be noted that the Governing Board sees the assignment and membership with the Task Force to be a privilege. If any agent is not performing to acceptable levels, or violates policies and procedures, the Commander has the right to send that agent back to their agency for the remainder of their shift. The Task Force Commander will then contact the agents' supervisor or CLEO regarding the issues. This is in no way a disciplinary action. The agents' employer would direct any disciplinary 3 lC1l� action or permanent change in assignment. Any permanent change to an agent's status on the Task Force would be with the approval of the Governing Board. M. Operations Officers assigned to the Southwest Metro Drug Task Force shall be housed in their employing agency's office. The agency that employs the current Task Force Commander shall be considered the "central clearing house" for all information, coordination of all agent activities, as well as all financial records. This agency will remain the central location for the duration of the Commander's assignment to the Task Force. The Task Force Commander, in conjunction with the Governing Board, shall be responsible for maintaining an intelligence database. This database shall contain information relevant to suspect's personal information and any alleged criminal activity. It is the agents' responsibility to ensure prompt entry of relevant intelligence information in the appropriate file(s). The Task Force Commander, in conjunction with the Governing Board, shall maintain a statistical record keeping system that contains information relevant to arrests, property seizures, controlled substance seizures, and forfeitures. The Commander shall be responsible for reporting the Task Force statistical data to the State as part of the grant requirement. The Task Force Commander, in conjunction with the Governing Board, shall maintain financial records. Every year, the Governing Board will determine who is the fiscal agent responsible for the accurate record keeping of all financial matters related to the Task Force. For the FY 2008, the Task Force has employed the financial services of the City of Shakopee to maintain these financial records. These records shall detail Task Force income and expenditures and shall be available for review at any time by the Executive Director and the Task Force Commander. Agents shall maintain their own records at the direction of the Commander, pertaining to informant usage and reliability. These files are confidential and will be maintained according to Task Force policy and regularly evaluated by the Commander. Agents are responsible for the timely filing of all required reports, documents, and other administrative and /or case work as required by law, the Commander, and/or set forth in the policy manual. All files are the property of the SWMDTF and will be supervised by the Commander. The Commander shall establish a record keeping system that tracks all cases and other appropriate information. To increase efficiency, it is recommended that all agents assigned to investigate narcotics violations receive training in the following areas prior to assignment or as soon as reasonably practical thereafter: - Search Warrants/Entries/Raid Planning & Execution - Civil Process/Forfeiture Procedures - Evidence Collection/ Testing /Handling/Packaging/Documentation . - Surveillance Techniques/Counter Surveillance Awareness Electronic Surveillance Device Usage/Capabilities/Limitations - Formal Complaints/Charging - Covert Operations /Plainclothes/Undercover Operations 4 • - Interview /Interrogation/Statements Crime Scene Management Investigative Strategies Each narcotics agent shall be issued or have access to required investigative equipment to be used in narcotics investigations. (Participating agencies shall have access to Task Force equipment through one of the narcotics agent, when it is available.) W. Funding and Membership The Task Force is to be funded by a combination of federal money, state money, local contributions, donations, and forfeited money. For the FY 2008, the Task Force has been awarded a federal grant in the amount of $100,000.00 with no required cash match for the grant award. The grant amount, plus a contribution from each named jurisdiction, shall be transferred to the Southwest Metro Drug Task Force under the auspice of the assigned Financial Director for the administration of the Task Force (Financial Director is determined yearly by the Governing Board). As stated in the opening paragraph of this document, the following member agencies have committed to funding for the Task Force for the FY 2008: Counties of Carver, • McLeod, and Scott, and the Cities of Glencoe, Hutchinson, Prior Lake, South Lake Minnetonka, and Shakopee. The following agencies are considered partners against drugs and have committed to providing funding to the Task Force for FY 2008: Cities of, Winsted, Lester Prairie, Belle Plaine. The actual amount of cash contribution for each agency is set by the Governing Board of the Task Force and is reviewed annually. For the term of this JPA, the following formula is used: Voting Membership $8,400.00 Annually (For Cities/Counties with a population greater than 7,000 persons). Voting Membership $4,200.00 Annually (For Cities/Counties with a population less than 7,000 persons). Partners Against Drugs $2,100.00 Annually (Agencies contributing this amount have voice and attend Board meetings but have no voting rights within the Task Force Governance. Partners Against Drugs Donations from a government entity with no law enforcement agency and/or from a personal or non -profit organization (no voting rights). For the term of this Joint Powers Agreement, Task Force Personnel (Investigators and Commander) will be assigned by the following departments: Shakopee Police Department Sergeant Full -time Commander Shakopee Police Department Officer Full-time Investigator 5 o Carver County Sheriff's Department Deputy Full -time Investigator • Carver County Sheriffs Department Deputy Full -time investigator Scott County Sheriff's Department Deputy Full -time Investigator Hutchinson Police Services Officer Full-time Investigator Every voting member agency in a rotation basis has an opportunity to send an officer to the Task Force. The Board must approve non - reimbursed participation by agencies. The Task Force may disperse funds for purposes including, but not limited to, pension payments, insurance and other costs according to applicable State Law and with the agreement of the parties. The books, records and documents relevant to this agreement shall be subject to audit by the parties or the State of Minnesota at reasonable times upon written notice. Strict accountability of all funds, receipts and disbursements shall be provided for. For the term January 1, 2008 — December 31, 2008, the City of Shakopee agrees to be the Fiscal Agent responsible for the keeping of all financial records, preparing and filing all necessary forms and reports in connection with grant funding, and audits required. V. Term • This agreement shall commence January 1, 2008 and will terminate on December 31, 2008, unless it is renewed for another one -year term. VI. Indemnification and Hold Harmless The Southwest Metro Drug Task Force shall be considered a separate and distinct public entity to which "thy Parties have transferred all responsibility and control for actions taken pursuant to this Agreement. The Southwest Metro Drug Task Force shall comply with all laws and rules that govem a public entity in the State of Minnesota and shall be entitled to the protections of NI.S. 466. The Southwest Metro Drug Task Force shall fully defend, indemnify and hold harmless the Parties against all claims, losses, liability, suits, jud ents, costs and expenses by reason of the action or inaction of the Board and/or employees and/or the agents of The Southwest Metro Drug Task Force. This Agreement to indemnify and hold harmless does not constitute a waiver by any participant of limitations on liability provided under Minnesota States Statutes, Section 466.04. To the full extent permitted by law, actions by the parties pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the parties that they shall be deemed a "single governmental unit" for the purposes of liability, all as set forth in Minnesota Statutes, Section 471.59, subd. la(a); provided • further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other party. R (off) • The Parties of this Agreement are not liable for the acts or omissions of the other participants to this Agreement except to the extent to which they have agreed in " writing to be responsible for acts or omissions of the other Parties. The Task Force does maintain liability insurance with the League of Minnesota Cities. VII. Termination/Distribution of Assets When the Task Force is disbanded, after outstanding financial obligations are met, the Governing Board will establish a plan for equal disbursement of all assets, including but not limited to all cash, property, forfeiture funds and equipment among voting agencies. If an agency leaves the Task Force and it is not disbanded, they relinquish all funds and rights to any assets upon dissolution. C'/ 1 I-F Use of Forfeitures Assets seized and forfeited through lawful channels by the Task Force will be Task Force assets and used as supplemental funding for Task Force operations. Per the Governing Board, all items relating to money, once cleared by District Court, will be distributed according to Minnesota State Statutes. (The 70% distributed to the Task Force will be • used to offset any of the matching funds budgeted items. These funds will also be used in conjunction with local match dollars to continue Task Force Operations should the requested grant amount be reduced or denied.) The Task Force Commander, in conjunction with the Fiscal Agent, is responsible for keeping all financial records relating to the disbursement of forfeitures. Forfeited items such as jewelry, vehicles, or real estate may be sold at public auction to be determined by the Task Force Commander in consultation with the Governing Board. All firearms seized will first be offered to participating agencies for law enforcement use. The remaining firearms will be destroyed if they are deemed unusable to the Task Force. IX. General Provisions This Drug Task Force program is to be administered under the jurisdiction of the MN Department of Public Safety. All activities are to be consistent with and subject to the grant application, as well as applicable state and local laws. If grant money is not available, or granted in a sufficient amount, the Drug Task Force may dissolve and disbursement will take place. It is noted that the Task Force has in place a strategy for sustainment and dissolution will take place only after all efforts have been exhausted to continue the Task Force Operations. 7 ( r \ OC ) • X. Coordination Overall governance of the Task Force operations, including the setting of investigative priorities and general operative procedures, will be vested in the Governing Board. All persons assigned to the Task Force shall work under the supervision /coordination of the Task Force Commander and will be subject to policies and procedures of both the Task Force and their respective agency. It is the duty of the Task Force Commander to work through any conflicting policies, with the Executive Director, Governing Board, and investigator's CLEO should policy conflict arise. am Merger and Amendments It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items referred to in this Agreement are presumed to be incorporated or attached and are deemed to be part of this Agreement. Where the incorporated terms differ with the terms of this Agreement, the terms of this Agreement shall control • This agreement my be amended from time to time as deemed necessary by the parties. Any amendments or material alteration, modification, or variation shall be reduced to writing as an amendment and signed by the parties. n LJ 8 (-0cf> • SOUTHWEST METRO DRUG TASK FORCE JOINT POWERS AGREEMENT January 1, 2008 - December 31, 2008 SIGNATURE PAGE The attached Joint Powers Agreement has been approved by the Hutchinson City Council of the City of Hutchinson, Minnesota, this 11"' day of December, 2007. Steven Cook, Mayor Gary Plotz, City Administrator • 7 Daniel T. Hatten, Police Chief is ('(0 • • n CAPITAL EXPENDITURE REQUEST FORM M (Required for capital purchases $5,000 or greater and H H ea am having a depreciable life of one year or more.) Cost Center Cost Center Number: 7295 Name: Sleep Center Date: 11/18/07 Capital Number. Capital Name: Description: Sleep monitoring equipment Video packages Miscellaneous Information Technoloav expense Select Comfort beds Linens CPAP Equipment Room /s preparation Present System: N/A Alternatives to Proposal: N/A Rationale for Recommendation: Given the increasing awareness of the prevalence and comical impact of sleep disorders, the sleep center represents an important addition to HAHC's service to the community. Amount Budgeted: N/A Proposed Purchase Price: $75.000.00 If not budgeted, state budgeted equipment to be "traded" for requested capital equipment: Discussion of budget will occur at time of the Board meeting. Manager/ Supervisor Division Director President Signature (required for purchases $5,000 or DOMINOTORMS)CspiW Expenditure Request Form X� Form a 2056 CITY OF HUTCHINSON MEMO Finance Department December 6, 2007 TO: MAYOR S CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: APPROVAL FOR ASST. FINANCE DIRECTOR TO ATTEND GFOA CONF. I would request, following city policy, council authorization for Assistant Finance Director Jeremy Carter to attend the Government Finance Officers Association national conference. The 2008 finance budget does include conference expenses. • H: \DCC \City council memo 4 inform mtg.doc • (o Chi • TO: Mayor and City Council FROM: Sharon Anderson, Administrative Technician DATE: December 11, 2007 SUBJECT: License Renewals for 2008 The following business /organizations have submitted applications and payment for 2008 licenses: 2008 LICENSE RENEWALS Massaee Licenses 1. Venus Salon 2. Genesis 3. Reflexology Plus Taxi Service 1. Quality Transportation • • Hutchinson MEMORANDUM Date: December 5, 2007 To: Honorable Mayor & City Council From: Miles R. Seppelt EDA Director RE: Resolution of Support for McLeod County Economic Development Authority One of the 2007 goals established by the EDA Board of Directors was to pursue the development of a McLeod County Economic Development Authority. In addition, economic development was one of the key issues raised at the "McLeod For Tomorrow" meeting recently held in Glencoe. is Consequently, Hutchinson EDA staff is partnering with Glencoe Chamber/ EDA staff to promote the formation of a county economic development organization. We have researched and written a report detailing the need for a county EDA, and also have looked into how such an organization would operate and be funded. Our next step is to obtain resolutions of support from each city in McLeod County, as well as from Chambers of Commerce and organizations that support businesses. Our final step will be to meet with the McLeod County Commissioners to request their approval of the project. • Included in your packet are the following: 1) A copy of our report 2) A resolution from the Hutchinson EDA expressing their support & recommendation for the idea 3) A resolution of support for your consideration. If you have any questions or need additional information, please give me a call at (320) 234 -4223 at any time. Thank you for your time and consideration. 16CG> 0 0 • Economic Development Authority Communities Biscay Brownton Glencoe Hutchinson Lester Prairie Plato Silver Lake Stewart Winsted IoCA� • What is being proposed? A county -wide group of interested parties are proposing that the County Board establish the McLeod County Economic Development Authority. The purpose of the McLeod County EDA would be to promote job creation and tax base growth in the county. Why do we need a county EDA? • Important economic development & redevelopment projects are not getting done. 7 of the 9 cities in McLeod County do not have professional economic development staff available to them to guide important projects. • Businesses are leaving McLeod County. Because there is no county-wide Business Retention & Expansion program, businesses that could be kept in McLeod county are instead leaving. Some examples APT moved to Wright County (makes cheese equipment) TTT Left McLeod County Innovative Laser moved, to Hennepin County? JIT moved to Sibley County • • Business Recruitment Businesses that could be brought into McLeod County are instead going to surrounding counties instead — we are simply not in the game. • Missed opportunities for job creation & tax base growth. Many dozens of businesses operate in the township and have no knowledge of the programs that are available to help them grow & expand. • Missed funding opportunities. Certain economic development grants and programs are only available to county level organizations. • Missed opportunities for growth. A "tidal-wave' of new development is just beginning to come out of the Twin Cities — at present we are not prepared to benefit from it. lo(a) • What could a McLeod County EDA do specifically? 1) Provide professional economic development services to those communities that don't have their own staff. 2) Assist the businesses that are located in the nine municipalities of the county — helping them to access every resource available to help them grow & expand. • Provides a great benefit since these businesses make up a big proportion of the tax base of the County. 3) Pursue county-level opportunities for economic development. ■ Example: Development of a regional airport 4) Provide a county-wide "Business Retention & Expansion" program • Will help keep existing businesses in the county and help them to expand. • Provide job creation & tax base growth. 5) Partner with existing city EDA's & create synergies - combining resources so as to compete more effectively on state, national & global levels. 6) Access programs & funding only available to counties. 7) Provide grant writing services to those communities with smaller staffs. 8) Promote unity and reduce rivalry within the county • In the 21 •t century we need to think in terms of "McLeod County" rather than as individual communities competing against each other. 9) Eliminate "cannibalism" within the county (businesses moving from one community to another within the county). 10) Promote McLeod County in general. 11) Put McLeod County on par with surrounding counties that already have EDA's. Proposed McLeod County EDA goals: • Assist communities with economic development & redevelopment projects • Bring in an average of at least $150,000 in grant money per year • Implement a county -wide Business Retention & Expansion program • Pursue development of a regional airport for McLeod County • Establish and grow a McLeod County Revolving Loan Fund • Recruit new business to McLeod County • I d C0�) 0 Ir1 L • Which Minnesota counties have EDA's now? At present 40 counties have economic development authorities. In addition, there are three "area" EDA's where the county is partnering with other economic development organizations. Aitkin Anoka Benton Carlton Carver Cass Chisago Dakota Dodge Faribault Hennepin Hubbard Itasca Kandiyohi Kanabec Lac qui Parle Lake LeSueur Lincoln Martin Meeker Morrison Murray Pennington Pipestone Pope Redwood Renville Rice Roseau Saint Louis Scott Sherburne Stearns Stevens Swift Todd Winona Wright Yellow Medicine Alexandria Area (Douglas) Brainerd Lakes (Crow Wing) Worthington Area (Nobles) 40 counties (in green) have their own economic development authorities. How could a county EDA be governed? There are several options. The McLeod County EDA could have a 3. 5, 7 or 9- member governing Board of Directors. In the case of 5, 7, or 9- member Boards, a minimum of two members must be County Commissioners. The McLeod County EDA would be a separate legal entity, yet would be under the overall supervision of the County Board. County Board y, z Gry How could a McLeod County EDA be funded? The County Board could give the McLeod County EDA the authority to establish its own tax levy. In this way the county would not have to increase its budget or its levy. Minnesota Statutes 469.107 and 469.1082 Subd. (4) provide the County Board with this authority. The newly formed McLeod County EDA would have a budget and levy entirely separate from that of the county. Each year the McLeod County EDA would have to submit a request to the County Board for its levy. 40 11 r] • How would this impact tax payers? With an annual tax rate of 0.055% (slightly more than % of 1%) a McLeod County EDA levy would generate approximately $156,800 for its operations. Estimated annual amount: Property Type Market Value Amou House $175,000 $9.63 / year Farm $750,000 $44.69 / year Business $1,000,000 $105.88 / year What could a county EDA budget look like? REVENUES EDA Levy TOTAL REVENUES EXPENDITURES EDA Director PERA Coordinated FICA Empl. Health & Ins. Benefit Total Salaries & Fringe Benefits Office & Operating Supplies Professional Services & Legal Communications Postage Travel, School, Conference Car Allowance — Travel Printing & Publishing Data Proc. Equipment Rental Total Supplies, Services, etc. Dues & Subscriptions Miscellaneous Total Miscellaneous EDA Loan Fund TOTAL EXPENDITURES $156.80 $70,000 $4,751 $6,731 $5,954 $87,436 $2,800 $18,000 $2,500 $2,000 $2,500 $2,500 $5,000 15 $36,800 $5,000 $1,500 $6,600 $25,000 To establish a county revolving ban fund. 1bCo� i CJ ` What are the steps to establish a county EDA? Minnesota Statutes 469.1082 and 469.091 provide the steps for establishing a county economic development authority. 1. Provide notice to all local government unit & development agencies in the county 2. Adopt a resolution establishing a committee to recommend options for a county economic development service provider • Committee must be at least 11 but not more than 15 members • Must include at least one city official • Must include at least one housing & redevelopment official • Must include at least one township official • Political subdivision representatives must represent at least 50% of total committee membership • Not more than two county commissioners 3. Committee issues report to County Board within 90 days of its initial meeting. 4. All cities in county pass a resolution electing to participate (or not) • Cities not participating would not be subject to EDA tax levy 5. County Board holds a public hearing 6. County Board passes an enabling resolution • EDA Board of Directors appointed 7. County Board authorizes EDA levy 8. Hiring of EDA staff Further Information Glencoe Chamber of Commerce staff and Hutchinson EDA staff are available to provide additional research, answer questions, and / or assist in any way possible. Hutchinson Miles Seppelt (320) 234 -4223 mseooeltAci. hutchinson. mn.us Glencoe Dan Ehrke (320) 864 -3650 chamber(a -g lencoechamber. com k)Cc�) Sample Enablina Resolution 0 0 DODGE COUNTY, MINNESOTA RESOLUTION ENABLING THE CREATION OF A DODGE COUNTY ECONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED by the County Commissioners of the County of Dodge, Minnesota as follows: SECTION 1. BACKGROUND and FINDINGS. 1.01. Dodge County, as a county located outside of the metropolitan area, is authorized under Minnesota Statutes, Chapter 469 (Act) to establish an Economic Development Authority (EDA) to coordinate and administer economic development and redevelopment plans and programs of the County. 1.02. In August 2000, in accordance with the Act and Section 469.1082, the County created a committee to explore and recommend options for a county economic development service provider. The exploratory committee recommendation was to establish a county economic development authority that includes the powers of a housing and redevelopment authority. 1.03. It is therefore found and determined by the Dodge County Commissioners that the encouragement and financial support of economic development and redevelopment in the County is vital to the orderly development and financing of the County and in the best interests of the health, safety, prosperity and general welfare of the citizens of Dodge County. 1.04. It is further found and determined that the economic development and redevelopment of the County may best be accomplished by the establishment of an EDA that includes the powers of a housing and redevelopment authority as authorized by the Act. 1.05. The Dodge County Commissioners have in accordance with the Act provided public notice and conducted a public hearing on December 7, 2000 concerning the establishment of an EDA at which all persons wishing to be heard expressed views. SECTION 2. ENABLING RESOLUTION. 2.01. The Dodge County Economic Development Authority (EDA) is hereby established. The Dodge County EDA is a Public Body corporate and politic and a political subdivision of the County of Dodge and the State of Minnesota. 2.02. The EDA may have all the powers, duties and responsibilities set forth in Sections 469.029 to 469.108 of the Act and as said Act may be amended from time to time and all other applicable laws, except as limited by this Resolution or County Board directive. lbcc,) 0 2.03. The EDA shall consist of a governing body of seven commissioners. A minimum of two of the commissioners shall be members of the Dodge County Board of Commissioners. All commissioners shall be appointed by the County Board Chair with the approval of the County Commissioners. Those initially appointed shall be appointed for terms of one, two, and two members for three years, respectively. Thereafter all commissioners shall be appointed for three year terns. A vacancy is created in the membership of the commission when a County Commissioner member of the Authority leaves his /her County Commissioner position. SECTION 3. LIMITS OF POWER 3.01. The following limits shall apply to the Dodge County Economic Development Authority and its operation: (a) The sale of all bonds or other obligations issued by the EDA shall be first approved by the Board of County Commissioners. (b) The EDA shall follow the budget process established for County Departments as provided by the County and in accordance with County policies. (c) Development and redevelopment actions of the EDA shall be consistent with the County Comprehensive Plan and official controls implementing the Comprehensive Plan. (d) The EDA shall submit its proposed plans for development and redevelopment to the County Commissioners for approval in accordance with County planning procedures and law. (e) The administrative structure and management practices and policies of the EDA must be approved by the County Commissioners. (f) The EDA shall deposit special levy certification funds for economic development purposes in designated fund accounts created by the County of Dodge for receipting proceeds related to economic development activity. (g) The EDA must submit to the County Commissioners a detailed annual report outlining its activities, receipts and expenditures during the preceding calendar year, and shall include a description of current and proposed projects as well as general development goals for the County. 3.02. As provided in the Act it is the intention of the Dodge County Commissioners that nothing in this Resolution nor any activities of the EDA shall be construed to impair the obligations of the County under any of its contracts or to effect in any detrimental manner the rights and privileges of a holder of a bond or other obligation heretofore issued by the County. The County Commissioners shall not modify any limit in effect at leCo�) the time any bonds or obligations are issued or contracts executed to the detriment of the holder of the bonds or obligations or any contracting party. SECTION 4. IMPLEMENTATION. 4.01. The County Commissioners may from time to time and at the appropriate time adopt such ordinances and resolutions as are required and permitted by the Act to give full effect to this Resolution. 4.02. The County Board Chair, the County Coordinator, and other appropriate County Officials are authorized and directed to take the actions and execute and deliver the documents necessary to give full effect to this Resolution. 4.03. This Enabling Resolution may be modified to make any changes as authorized by the Act or deemed appropriate by the Dodge County Board of Commissioners. David Hanson, Dodge County Board Chair ATTEST: 9 0 Curt B. Kephart, County Clerk I ooc� • Lenislatlon 469.1082, Minnesota Statutes 2007 469.1082 COUNTY EDA OR HRA WITH EDA POWERS IN NONMETRO COUNTY. Subdivision 1. Authority to create. A county may form a county economic development authority or grant a housing and redevelopment authority the powers specified in subdivision 4, clause (2), if it receives a recommendation to do so from a committee formed under subdivision 2. An economic development authority established under this section has all the powers and rights of an authority under sections 469.090 to 469.108 11 except the authority granted under section 469.094 if so limited under subdivision 4. This section is in addition to any other authority to create a county economic development authority or service provider. Nothing in this section shall alter or impair any grant of powers, or any other authority granted to a community development agency, a county housing and redevelopment authority, or any county as provided in section 383D.41; Laws 1974, chapter 473, as amended; or Laws 1980, chapter 482, as amended. Any county that has granted economic development powers to a community development agency or a county housing and redevelopment authority under any of these provisions may not form a county economic development authority or grant a housing and redevelopment authority the powers specified in subdivision 4, clause (2). • Subd. 2. Local committees. Upon notice to all local government units and development agencies within the county, a county may adopt a resolution to create a committee to recommend options for a county economic development service provider. The committee shall consist of no fewer than 11 and no more than 15 members appointed by the county board. At least one city official, at least one housing and redevelopment official, and at least one township official from the county to be served by the county economic service provider shall be included on the committee. Members may also represent school districts, political subdivisions that currently provide services under sections 469.001 to 469.047 and 469.090 to 469.108 1, nonprofit or for -profit housing and economic development organizations, business, and labor organizations located within the county. Political subdivision representatives must be selected by their local governments and must constitute at least 50 percent of the total committee membership. The county may appoint no more than two county commissioners. The committee shall select a chair at its initial meeting. Subd. 3. Committee report. The committee shall issue its report within 90 days of its initial meeting. The committee may request one 60-day extension from the county board. The report must contain the committee's recommendation for the preferred organizational option for a county economic development service provider, including the distance from the boundary of the city that may be controlled by each affected city in subdivision 5. The distance may not exceed two miles from the city boundary. The report must contain written findings on issues considered • by the committee including, but not limited to, the following: � ()CA1 (1) identification of the current level of economic development, housing, and community development programs and services provided by existing agencies, any existing gaps in programs and services, and the capacity and ability of those agencies to expand their activities; and (2) the recommended organizational option for providing needed economic development, housing, and community development services in the most efficient, effective manner. Subd. 4. Organizational options. The committee may only recommend: (1) establishment of a county economic development authority to operate under sections 469.090 to 469.1081 except that the county shall not have the powers of section 469.094 without the consent of an existing county housing and redevelopment authority operating within that county. For the purposes of a county economic development authority's operation, the county is considered to be the city and the county board is considered to be the city council; (2) requiring an existing county housing and redevelopment authority or multicounty housing and redevelopment authority to operate under sections 469.090 to 469.1081 (3) that the county pursue special legislation; or (4) no change in the existing structure. Subd. 5. Area of operation. The area of operation of a county economic development service provider created under this section shall include all cities within a county that have adopted resolutions electing to participate. A city may adopt a resolution electing to withdraw participation. The withdrawal election may be made every fifth year following adoption of the • resolution electing participation. The withdrawal election is effective on the anniversary date of the original resolution provided notice is given to the county economic development authority not less than 90 nor more than 180 days prior to that anniversary date. The city electing to withdraw retains any rights, obligations, and liabilities it obtained or incurred during its participation. Any city within the county shall have the option to adopt a resolution to prohibit the county economic development service provider created under this section from operating within its boundaries and (1) within an agreed upon urban service area, or (2) within the distance approved in the committee report referenced in subdivision 3. If a city prohibits a county economic development service provider created under this section from operating within its boundaries, the city s property taxpayers shall not be subject to the property tax levied for the county economic development service provider. Subd. 6. City economic development authorities. If a county economic development service provider has been established under this section, existing city economic development authorities shall continue to function and operate under sections 469.090 to 469.1081. Additional city economic development authorities may be created within the area of operation of the county economic development service provider created under this section without the explicit concurrence of the county economic development service provider. Subd. 7. Continuation of existing county and multicounty housing and redevelopment • authorities. Existing county and multicounty housing and redevelopment authorities shall bCc'� • continue to function and operate under the provisions of sections 469.001 to 469.047. Solid. 8. Nine - member boards authorized. In addition to the board options under section 469.095, a county economic development authority may have a nine -member board. If the authority has a nine -member board, at least two members must be county commissioners appointed by the county board. Of the county economic development authority board members initially appointed, two each shall be appointed for terms of one, two, or three years, respectively, and one each for terms of four, five, or six years, respectively. Thereafter, all authority members shall be appointed for six-year terms. History: 2000 c 484 art I s 4; ISp2005 c I art 4 s 106; 1Sp2005 c 3 art 7 s 10 469.107, Minnesota Statutes 2007 469.107 CITY MAY LEVY TAXES FOR ECONOMIC DEVELOPMENT AUTHORITY. Subdivision 1. City tax levy. A city may, at the request of the authority, levy a tax in anv year for the benefit of the authority. The tax must be not more than 0.01813 percent of taxable market value. The amount levied must be paid by the city treasurer to the treasurer of the authority, to be spent by the authority. Subd. 2. Reverse referendum. A city may increase its levy for economic development • authority purposes under subdivision 1 in the following way. Its city council must first pass a resolution stating the proposed amount of levy increase. The city must then publish the resolution together with a notice of public hearing on the resolution for two successive weeks in its official newspaper or if none exists in a newspaper of general circulation in the city. The hearing must be held two to four weeks after the first publication. After the hearing, the city council may decide to take no action or may adopt a resolution authorizing the proposed increase or a lesser increase. A resolution authorizing an increase must be published in the city's official newspaper or if none exists in a newspaper of general circulation in the city. The resolution is not effective if a petition requesting a referendum on the resolution is filed with the city clerk within 30 days of publication of the resolution. The petition must be signed by voters equaling five percent of the votes cast in the city in the last general election. The election must be held at a general or special election. Notice of the election must be given in the manner required by law. The notice must state the purpose and amount of the levy. History: 1987 c 291 s 108; 1988 c 719 art 5 s 84; 1989 c 277 art 4 s 64; 1992 c 511 art 5 s 13 • pCa-) An Economic Development Authority RESOLUTION 2007 — 1 EXPRESSING SUPPORT FOR THE CREATION OF A COUNTY ECONOMIC DEVELOPMENT AUTHORITY WHEREAS, economic development is essential to the vitality of all cities in McLeod County and to the county as a whole, providing Jobs and tax base, and; WHEREAS, there are county level economic development opportunities that would benefit the county and its citizens that are currently going unrealized, with certain grants and programs only available to oounty4evel economic development organizations, and; WHEREAS, a county-level economic development authority would promote new job creation which adds to the prosperity of the county as a whole, and; WHEREAS, economic development projects in the county will result in an expanded county tax base, thereby helping to lower property taxes for all, and; WHEREAS, in an era of unprecedented state, national and world competition, that it is essential . that the communities in McLeod County work together to promote a brighter future for the county as a whole, THEREFORE, BE IT RESOLVED, THAT THE HUTCHINSON COMMUNITY DEVELOPMENT COMMISSION, AN ECONOMIC DEVELOPMENT AUTHORITY, 1) Supports the creation of a McLeod County Economic Development Authority, 2) Requests that the McLeod County Board takes such steps as are necessary to establish a McLeod County Economic Development Authority, and; 3) Supports the establishment of an annual property tax levy to fund the operations of a McLeod County Economic Development Authority. BE IT FURTHER RESOLVED, That the Hutchinson Economic Development Authority hereby requests that the. Hutchinson City Council pass a companion resolution to this effect. Adopted this 301° day of November, 2007. ATTEST: Tim uIril tr Miles R. Seppelt IsPresident EDA Director 10 cG�) RESOLUTIONNO. iz�tia • EXPRESSING SUPPORT FOR THE CREATION OF A COUNTY ECONOMIC DEVELOPMENT AUTHORITY AND REQUESTING THAT THE MCLEOD COUNTY BOARD ESTABLISHES THE MCLEOD COUNTY ECONOMIC DEVELOPMENT AUTHORITY WHEREAS, economic development is essential to the vitality of all cities in McLeod County and to the county as a whole, providing jobs and tax base, and; WHEREAS, there are county level economic development opportunities that would benefit the county and its citizens that are currently going unrealized, with certain grants and programs only available to county -level economic development organizations, and; WHEREAS, a county -level economic development authority would promote new job creation which adds to the prosperity of the county as a whole, and; WHEREAS, economic development projects in the county will result in an expanded county tax base, thereby helping to lower property taxes for all, and; • WHEREAS, in an era of unprecedented state, national and world competition, that it is essential that the communities in McLeod County work together to promote a brighter future for the county as a whole, THEREFORE, BE IT RESOLVED, THAT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, 1) Supports the creation of a McLeod County Economic Development Authority, 2) Requests that the McLeod County Board takes such steps as are necessary to establish a McLeod County Economic Development Authority, and; 3) Supports the establishment of an annual property tax levy to fund the operations of a McLeod County Economic Development Authority. Adopted by the City Council this 11th day of December, 2007. ATTEST: Steven W. Cook Gary D. Plotz Mayor City Administrator • 0CA) 0 Memo TO: MayorB City Council Fronx Lt Mike Schumann, Chairman, E -7 Tnx:k Replacement Committee CC: Gary Plotz, City Administrator, Ken Merrill, Finance Director, Brad Emans, Fire Chief Data 1214/2007 Re: Engine 71Change Order 1. Change Order #1 — Delete SCBA Seats / ($721.00) 2. Change Oder #2 — Delete / ($2,597.00) • Piston Intake Valve (Re -Use the One on E -9) • Deck Gun Base • • Compartment Shelf • Load Manager 3. Change Order #3— Additions /$6,022 • Plumbing Modifications for Future Foam System • Upgrade to LED Emergency Lights (Long Tenn Maintenance Issue) • Add Additional Front Warning Lights (Public Safety / Accident Prevention) • Change Equipment Compartment Lights to LED Rope Type (Long Tenn Maintenance Issue) • Add Two Pull-Out Tool Boards (Ease of Access) • Add Scene / Backing Lights (Firefighter Safety / Accident Prevention) • Add Folding Steps / Deck Gun Access (Firefighter Safety) Summary: Original Bid: $312,281.00 Change Orders: $2,704.00 . Adjusted Price w /Change Orders: $314,895.00 1 lob) ' Option for Council Consideration: In an effort to keep the original cost down, a factory installed 'Foam" system was not included on the • original bid specifications. We have therefore made provisions in the construction of this truck to allow for future retrofitting of a foam system, when the funds become available. n U • In our five year budget (2009), we have allocated an estimated $6,000 for the retrofitting of a foam system. However, we now know that it will cost considerable more than that amount at a later date. Therefore we would like the council to consider spending an additional $6,942.00 now and have it properly installed at the factory, and delete the amount from the 2009 equipment budget We understand that the 2008 budget is in place, so discussion and your input would be appreciated. • Page 2 C) Cr 0 PUBLICATION NO. ORDINANCE NO. 07 -0485 AN ORDINANCE AMENDING CHAPER 154 (ZONING) OF THE HUTCHINSON CITY CODE AMENDING LANGUAGE IN SECTION 154.170 CONDITIONAL USES THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of public hearing was duly given and publication of said hearing was duly made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the Zoning Ordinance to amend language in Section 154.170 of the City Code as follows: § 154.170 CONDITIONAL USES. (A) Purpose and Authority. (1) The purpose of a conditional use permit is to authorize and regulate uses which may be beneficial in a specific instance to the general welfare of the community, vet ensure that such uses are not detrimental to surrounding property, and are consistent with the stated purpose of the zoning district and goals of the Comprehensive Plan Because of their unusual characteristics, conditional uses require special consideration so they may be located properly with respect to the property location surrounding area and arrangement of the properly. In order to achieve these goals the City may approve or deny applications and impose reasonable conditions upon granting the permit. The City r it May, after reN4ew a _ .............endatien by the nl.... ung (2) Within all special flood hazard areas (zones A) all proposed construction or development, including placement of prefabricated buildings and manufactured homes, shall require permits pursuant to §§ 154.015 and 154.085 - 154.099 of this code. In addition, the proposed site shall be reasonably free from flooding and in accordance with § 154.015 of this code. (B) Standards and conditions for conditional uses. (1) A conditional use permit may be granted for the following uses only: (a) Any use specifically listed as a conditional use in the regulations applicable to the district in which it is specifically located; (b) Planned development in accordance with the provisions of § 154.070 of this code in any district; (c) Any of the following uses in any residential or commercial district: 1. Schools; 2. Community recreation buildings and fields; 3. Elderly high rise; or 4. Relocation of any structure larger than ten feet by 12 feet. (d) Any of the following uses in any district: buildings, facilities or premises of public service corporations to he used for public utility purposes reasonably necessary to the public convenience or welfare. (2) A conditional use permit must meet the following conditions for approval: for the listed in cc lcnnc - lcn ml a1-A l cnnnn of ibis eade shall gran4ed only if evijenee is presented to estab4ish the follewing: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public • convenience and will contribute to the general welfare of the neighborhood or community; lo(C� Ordinance #07 -0485 Section 154.170 December 11, 2007 Page 2 • (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. (C) Procedure. (1) An application for a conditional use permit shall be submitted to the Zoning Administrator with the following required information: ^ . onfefu dable annl:eatien fee, as established fro time to time by the City Council, to rover adniiiiistFative easts and easts of the hearing, shall aoeempaFky eaeh applieetion. Except as specifically exeused by the Plapiing Gawmmssion, a cop), efwhieh E)fder shall be (a) Legal description of the tract of land; (b) Evidence of ownership 41'..4 the annl:eant has su ffieient es.t,trEA ....o. the tr„et to F- et, ate the pfepesed plan ineluding a ntaternen4 o fall the e.....eFship and benefi6ial interests in the tract of land and the proposed development; (1 �Eiivcnca ,.F the financial sanal.:l: of the applieant to eornplete the proposed development; (c) A nonrefundable application fee, as set by the City Council in the City's fee schedule. (d) Plans drawn to convenient scale, showing the current zoning classification and existing land use of the tract and those tracts directly adjacent to it, and any • significant topographical or physical features and all easements of the tract and adjacent tracts. The Zoning Administrator may require a certified survey at his or her discretion at the time of application. leeating lot earners is the appheant'S responsibility; (e) Three copies of preliminary plans, drawn to a convenient scale, showing the same information as is required for site plan approval; (f) Applications for a conditional use permit for a Planned Development District shall meet the requirements and follow the application procedures of Section 154.070 PD, Planned Development District. When then ed development ineluden provisions fore..mtrain epen space or ea4:ena1 F oil;tien a statement deseribing the provision that is 4e be m.,de l the care and m intenanee of the open spaee er eatianal -fa..:-.ties. 4 i is proposed that the opffi spaee be ° .ned or maintained by a..., entil-y other than a governmental anthont eepies of then sed arKeles of ineemeretian and l,. la...s of that entity shall be ..1....:44..4. (\ Copies 4.: is that to be erded ,ith respect too �— 0p1c �- rissrxoi 'rrv— oozezivirts- crmrar°�- .oar °c" �1i�. propeFty included in the proposed development; (1.\ h development :mss. 1.l�e n ted stages 'tn hedule F the 1xr��iiC'rr-i.- ne- dCVe16p•••eT nSvcivtcaiir�ab avi�£r'csr, vvottca�— iv«.i�c development of the stages a nits stall be submitted stating the a mate beginning and a mnletien slate for east, stage er..n:4 Al9 stage or unit shall residential dens ity of the entire de. elapmen4 lV on a development provides for eowmon open spare, the total area of sem nori open space proa4ded at e..j . raise of development shall at a fnimmurn, Lear same relationship to the • total open e to be provided : the entire development as the stages or nits eempleted or tinder de.- elepfnent Lear to the entire deyelenme4- 2 1 b Cr => Ordinance #07.0485 Section 154.170 December 11, 2007 c..eept in the ease «a an applieat:..« for a eenditional use pem4f t,, establish .. «l..««va development dist.:et ._.high shall be ..e..._.....,1 by u 154.070 «r tkis eade the City Page 3 (i)(g) When it deems it to be necessary, the Planning Commission may require a • traffic survey, conducted at the expense of the applicant, setting out and analyzing the effect that the development will have upon traffic in the streets by the Planning Commission, grant a conditional use permit or overturn the vote of the and thoroughfares adjacent to and in the proposed development; (})(h) A statement showing the relationship of the proposed development to the Comprehensive Plan and future land use plan of the city; and (lc)(i) A statement as to how w} the proposed development is to be designed, arranged and operated in order to permit the development and use of neighboring property in accordance with the applicable district regulations. (2) (a) A public hearing shall be set, advertised and conducted by the Planning Commission in accordance with § 154.171 of this code. (b) When a floodway or flood fringe district is involved, the Planning Commission of the action. shall submit to the Commissioner of Natural Resources a copy of the application for a proposed conditional use permit sufficiently in advance so that the Commissioner will receive at least ten days' notice of the hearing. (3) (a) Within 30 Elays after the eenelusien of the publie heafing-,4 The Planning Commission shall transmit to the City Council a written report containing its recommendations concerning the proposed conditional use. The conditional use requires approval of a new conditional use permit. report shall be accompanied by findings of fact specifying the reasons for the (7}{6) recommendation. (b) • A,._.el..p«... -.t., by c 144 n^ln ..0 t6:.. « «Ae and as to the Ae..,.ve to ..,6:..6 the nmy be @ppfAYed, (4) c..eept in the ease «a an applieat:..« for a eenditional use pem4f t,, establish .. «l..««va development dist.:et ._.high shall be ..e..._.....,1 by u 154.070 «r tkis eade the City The City Council shall not grant a conditional use unless it finds that the standards of § 154.070 have been satisfied. The City Council may, after review and recommendation by the Planning Commission, grant a conditional use permit or overturn the vote of the Planning Commission with a three- quarters vote. The City Council shall approve or deny the request within the time allowed by State Statute, unless extended pursuant to State Statutes or a time waiver is granted by the applicant. (5) A copy of all decisions granting a conditional use permit in the floodway or flood fringe districts shall be forwarded to the Commissioner of Natural Resources within ten days of the action. (3) A conditional use permit shall remain in effect as lone as the conditions required by the permit are observed. speeifisally far a planned develepraent� in whieh ease the period of validity shall ei"n to ..Ra the «fe«esed the, ..heA be revoked in event that my 18 manths) e wh—ieh wane the peffnit-.- Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. (7}{6) A conditional use permit shall run with the land and may be transferred to subsequent • property owners. shall be issued only to the land eAmet, or hel&-f of a valid eptign to of fef any other f:emen. -3- � C G> Ordinance #07 -0485 Section 154.170 December 11, 2007 Page 4 • (8) A certified copy of the conditional use permit shall be recorded with the McLeod County Recorder and shall include the legal description of the propel y. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this l lm day of December, 2007. Attest: Gary D. Plotz City Administrator 0 Steven W. Cook Mayor M loCc�) AL PUBLICATION NO.. AN ORDINANCE AMENDING CHAFER 154 (ZONING) OF THE HUTCHINSON CITY CODE AMENDING LANGUAGE IN SECTION 154.170 CONDITIONAL USES T1-1E CITY COUNCIL OF THE CITY OF HUTCHfNSON, MR4NESOTA ORDAINS: Notice of public hearing was duly given and publication of said hearing was duly made to appear to the satisfaction �of the City Council that it would be in the best interests of the City to amend the Zoning Ordinance to amend language in Section 154.170 oft ie City Code as follows- § 154.170 CONDITIONAL USES. (A) Purpose and Authority. (1) The pumose of a conditional use permit is to authorize and regqlate uses which may be beneficial in a snecific m'stance to the nneral welfare. of the cornmunily, yet ensure that such uses are not detrimental to suTrounding pMgjy, and are con stent w 1 th the stated pqMo s e ofthe zon in g di strict and ggal` the Cgm Plan. Because of their unusual characteristics., condnal uses reguire sipecial prehensive consideration n the mU be located properly with respect to the propgjjy iggation, surroundine area, and a of the VLo i may =rove or dM golications and p�M. In order to achieve thee. goals, the C' imp pse reasonable cond'tions up ors -ganting the permit. 4 MA31 Ali And rgeeffl I . - 3,3 tinx, 6� C %W A r, I A L 646 of rtevie a tbe Plafffi+Rg j 9 16&-IL &%J A L %W T 6j616.L%—,rL1 k_%.7 611TW A. I %-F A AL JL ASAAA46 16L %A 'r4�1 4.1 I.L t of oveAl - T::P t L11%e I W*W 16F ka DI ra a x (2) Within all special flood hazard areas (zones A) all proposed constTaction or development, including placement of prefabricated buildings and manufactured homes, shall require permits pursuant to §§ 154.015 and 154.085 - 154.099 of this code. In addition, the proposed site shall be reasonably free from flooding and in accordance with § 154.015 of this code. (B) Standards and conditions for conditional uses. (1) A conditional use permit may be granted for the following U-ses only: (a) Any use specifically listed as. a conditional use 1-n the regulations applicable to the district in which it is specifically located.; �(b) Planned development in accordance with the provisions of § 154.070 of this code in any district, (c) Any of the following uses in any residential or commercial district: 1. Schools; 2. Conmunity recreation buildings and fields; 3. Elderly high rise; or 4. Relocation of any structure larger than ten feet by 12 feet. (d) Any of the following uses in any district- buildings, facilities or premises of public service corporations to be used for public utility purposes reasonably necessary to the public convenience or welfare, conditional use permit must meet the following conditions for approval: �P"r- tlwa. !I 4%art jliqpd- L I <A 111K 5 154 C171 A-%d I U 024 1U 000 afiLiv. �9146- ClIall 60 arnntpd a-b., L1k.3L1%0%a .Lg N�f -- %e-FJLv-L'WJ3L%d% (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; Ordin2nce #07-0485 Simon 154.1.70 December 11, 2007 Page 2 (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, tmffic conditions, utility facilities and other matters atTec tin. g the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring- property in accordance with the applicable district regulatiGns. (C) Procedure. (C) A nonrefundable application fee, as set by the City Council in the pity's fee schedule.. (d) Plans drawn to, convenient scale, showing the current zoning classification and existing I=d use of the tract and those tracts directly adjacent to it, and any significant topographical ph sisal tare an all e—a-sements of the tract and adjacent tracts. The Zoning Administrator my require a certffied survey at his Inagatia-V ir. thia or her discretion at the time of application. P a 140-9r%F4 'Lil;u (e) Three copies of preliminary plans, drawn to a convenient scale, showing the same information as 'is required for site plan approval; (f) A 'stfict p I app for a condibonal use pffmit for a. Planned Development Di shall meet the requirements and follow the .Qplication,pprogOures Of.section 154.070 PD, Planned Development District. U41; Ian s6a :Rg:iqn AG ad dowal no-=gAn.j 11. &a jar. Q-r 0.0WAMEM AApn CnAPION Of &tatemant R;:QA'iriFAR LA Madia 44.0 TLJJL SWOZ&AIL A 4L h MAIM122 Ctft'1991 of, fe6ereatienn I rLe J rr J LLL ew, eaf La %allf i 4%A - SPH 8A i sM;A *FA% F I nd L iafle;le. E-NIF tl6A"JL%w %FV%W&A %2rF46A%-'%- A JrJ TUM C R 94 W qW it 4 %IF r 46al- %w I-F A %,J L A I J A LA .6 t I iL L.L LI J016., %A kF %64 4.MJ'* F E) '%Ar LQY 4Q. (I tLILE&O 4 100.14,195 (D �A'q �n Ad "r. M Q 01:2 a- M a d 1-4 X I tA ia:F 44a Offfl%j �%-44`4WA A a 2- Ordinance #07-0485 Section 154.170 December 11, 2007 Page 3 When it deems it to be necessaw, the Planning Cow ssion may require a traffic survey, conducted at the expense of the applicant, setting out and analyzing the effect that the development will have upon traffic in the streets and thoroughfares adjacent to and in the proposed development; (j)(h) A statement showing the relationship of the proposed development to the Comprehensive Plan and future land use plan of the city; and (k)(i) A statement as to how the proposed development is to be designed, arranged and operated in order to permit the development and use of ncighboning property in accordance with the applicable district regulations. (2) (a) A publ I hec wing shall be set, advertised and conducted by the Planning Commission in accordance with § 154.171 of this code. (b) When a floodway or flood fringe district is involved, the Planning Commission shall submit to the Commissioner of Natural Resources a copy of the application for a proposed conditional use permit sufficiently in advance so that the Commissioner will receive at least ten days' -notice of the hearing. The Planning Commission shall transmit to the City Council a written report containing its recommendations concerning the proposed conditional use. The report shall be accompanied by findings of fact specifying the reasons for the recommendation. whefe ond'ticmal 1jr-al -%ermil (b) 1AL ULAIJ Af icb-r- +-JnLln�'r! im 144nCA :4 Ll ILL, -64 W % -% P Ff & &4� A AL4 4L 760 %A %oL qw %,� Jk ILF fO A A JL1W A AL 16 IF -PL 6 %e 16 1-0 V 'k-FI. 16 %Jr R. 16AAvW AL JL"J Q7 4 R 4—A :M CTQ- th-O ii a C n-PA 0-k cbf acuma I i cm t; ta iq Commissi-on shall-eea4 ' J61LX.L%AJLII5k-P %.1 %ew W�� AX%.W.LX%.O%o A 31. M4 L%A L.6 1k 46-,hlea xF=JL vh%et Stamcior-6 � PA TP] Anm6a4ntc 1--.LILL-& 144 *j-k �%hO ;fee to- m m �.L %J F 7-F LJ lh.� I-L 16A %w Y 1-'I %-P JJ I I 1760 1 X 16 6b %-L T LwL I I W %o J 1, I.L Frk'k 4L %'ffl't Y ir 4 jL A I FLJLjj'LJLA_L&%W�'& �W F W�%p A A Z16eRA W mayIlia An*3r-Pb4rP14 k,rwwe JL%JJL L& %�N.P%We V%01 LAI J 6 LJL Lir A A &J -A A A-& A A.1& I J-LL Two 16A (4) 1AENCe-IMOpt ;HH-96he e a s e P f E M. L Et ffplinatinv- aic&:mPr-ffljt to e5tolndicl* a Out 'rnl vdaia-14 Jq;411 14P QA;vAgmPiA hyr 154 0!711 Af 4;iiz r-PhAp- *L,p Cf�y L& 9he T 4-PA -W F A A A AA-1-0 " A lwl�. rOX MJL'W'k.* RfJ Z� 9 -d 1 4 M f %,F %.t JL r- A I A h.1 W %-F %* W P f rlk I 'Lq1-L - 3 7 V I k--L I J-1. 169 64 a 44rw t C&ffffm SS ion, -xi t A:� 461�- kJ W A. !6.1 1 %-, A. Ne v6e %.0 IV 16 %69-JL & I Ll� I L %-,r.L 16.LA%w -L IL.LJk,JLLI"I& 11;'�a Pr- CA C t6uta MattAr- 12%Qr-!L ti"I tLla 1D1Q=n1P(1 C`nz erL 164AL6 %-11. 4.66%W.LIJ 161 J. %W%-1LIkAILI%JII16AI %A"N- XJA AllqwA%�A LAAW a4i;�VL-6wiL LJLAWX%, L%..? T�&rUV rL 44AIIIIJ11 fi= f3 I Z-113 PX - IQ k,F'L%W4 k At h Tie City Council shall not grant a conditional use unless it finds that the standards of § 15 4, 0 71 have been sat I s fled, The C 1.1. TPAY a fte rTeview and recommendation by bie Planning ommission, want a conditional use pewit or overt-Lim the vote of the Planning.. Commission with a three-quarters vote. - The City Council shall approve or deny the r nest its $wt n the time allowed by e .- Statutp, PnIess extended ursuant to State Statutes or a time waiver is granted by the applicant. • (5) A copy of all decisions granting a conditional use permit in the floodway or flood fringe districts shall be forwarded to the Commissioner of Natural Resources within ten Wor days of the action. conditlonaluse permit shall remain in effect as long as the conditions required by I j-�Je,;- X=gjntj3j: jO:gV,pnj- I-AXLjan jqQ31AIJ the permit are observed. Qn6acLGOa lxz-f— A—Mlnnni2d A-32,alopm4pat �� Amdqiph af-unii4ib; ;Qhgill fautia-84a ,3' F -W IV JFA -t TW-" VVY 4 %1 L 14 r 164.1 A IL J 'k, I.& %A %, 7 -6.1.L J. 11�- 11 16, AIR TT IAA%.Il I %e 64L.P%� LL.L%.� V%eA WJL W %A I JLV-&A '&,f M�PJL.1164.LJ6 %ed'L 1614WAL 1;%& t".1-5Z VneMILCI of-tor IXILL-1--Iba oza=p :QL: ill ha rRwc2d._1nA 11 +up pv-pmt +'L-at V 1 4164 A 4, Ur%o & IV T 1LF L 46 %aljr-Z.L S 4oAJ W %0 1 %fA A I& q&J6 L46& A. any P F @Fj SU4 j Pti "sa a I tiar-pli4u:�.xlr Anqpb:r-;A i , §4�p L - C' Vn i—I naac=Aa—p-A 114th thip L-,1 161 N�L%,,d6JL'%-FAAi %4,L %4'611.01M qL-ra %�FIJV-A I IqA�] A 1LJ L, MW'60AR L9V LLJLA All 41A%�AdO%J1 "L.LII%wO%o Fv I LX I LJLA%w L*-,Z.LjLlu %.fjL n ansion r intens i 'fication of a conditional use or change to another Ay exp o conditional use requires approval of a newcon ' ditional use permit. A conditional use permit shall run with the land and may be trans famed. to subs ors, c1nall In I . . . 4 ^xnIM& t-A t11- IwRll AVI'q! 1..'A +.-.k Prope OVM' h"SALAIS %J X-Nyrr.L j %, V 1, 1 1 L.0 a RX a I L-L V 7 1peofK-of -ho4&* -&A 'r LZ 1 .1 VE %�r PuFc- h aise i%al 1p"Injilld =Iii-�g ' AAA A I of call any ()0 4iar- roax O JL F UFLIL%�I I%d '+6fj - 3 - Ordinance #07-0485 Section 154-170 December 11, 2007 Page 4 A certified co Y of the conditional use Permit shall be Tecorded with the McLeod County Recorder and shall include the legal dendption of the propprty. EFFECTYVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this I Vh day of December, 2007. Attest: Gary D. Plotz City Administrator Steven W. Cook Mayor -4- • MEMORANDUM DATE: November 21, 2007 for the November 27, 2007 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: ZONING ORDINANCE AMENDMENT TO UPDATE LANGUAGE IN SECTION 154.170 REGARDING CONDITIONAL USE PERMITS Background: Revisions to the conditional use permit ordinance are needed to bring it up to date with State law and to eliminate unnecessary requirements. One of the key changes is to eliminate language prohibiting transferring a CUP to future property owners, which is contrary to State law. Several other changes were made to the ordinance and are described in the attached staff report. Planning Commission Meeting: • The Planning Commission held a public hearing and considered the request at their August 21, 2007, meeting. There were no comments from the public on the request. After briefly discussing the proposed changes, the Commission unanimously recommended approval. CJ Recommendation: The Planning Commission unanimously recommended approval of the zoning ordinance amendment as stated in the attached ordinance. v:) Ceb DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Shan Ghimire, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, John Paulson, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers and Bonnie Baametz (Persons in attendance at Planning Staff Meeting in bold) Date: November 14, 2007, for November 20, 2007, Planning Commission Meeting Application: ZONING ORDINANCE AMENDMENT TO UPDATE LANGUAGE IN SECTION 154.170 REGARDING CONDITIONAL USE PERMITS ZONING ORDINANCE AMENDMENT Brief Description Revisions to the conditional use permit ordinance are needed to bring it up to date with State Statutes and to eliminate unnecessary requirements. The attached ordinance identifies language to be removed (in s4f&ethfo text) and proposed additions in underlined text. Background: A conditional use is defined in the Hutchinson Zoning Ordinance as "a use of land not normally allowed in a particular zoning district but which may be allowed under certain conditions. " In general, conditional uses permits are a tool to expand the list of uses that may be allowed within a zoning district, subject to meeting certain conditions. However, Hutchinson is somewhat unusual in that the current PC, C -5, Gateway, and R -4 zoning districts only have conditional uses and no permitted uses. A conditional use permit is a property right that "runs with the land ", so it is attached as a benefit to the land and is not limited to a particular landowner. State Statutes provide that a conditional use permit shall remain in effect as long as the conditions agreed upon are observed. The current ordinance does not allow this as it prohibits transfer of a conditional use permit to future property owners. There are also several areas which specify timeframes which are no longer accurate. Ordinance Amendment: The ordinance amendment corrects the inconsistencies with State Statutes noted above, adds an explanation of purpose, removes duplicate or conflicting language with other parts of the Zoning Ordinance such as the Planned Development District, eliminates timeframes stated for review by tying the timefi-ames to Statutes, and removes odd requirements such as "evidence of financial capability ". Changes were also made to clarify the process, application, and recording requirements, along with revising the order and other minor corrections for clarity. Recommendation: • Staff recommends approval of the ordinance revisions as shown in the attached ordinance amendment. laCA) Memorandum TO: Mayor and City C ncil FROM: Brenda K. Ewinnan Resources Director RE: 2008 Performance Increase Uniform Implementation Date and Consideration of Amendment to City Policy No. 3.08 DATE: December 6, 2007 Attached is the information that was previously provided to the City Council regarding the following items: 1. Consideration of the proposed amendments to City Policy No. 3.08 The revised policy addresses establishing a uniform time frame for employee performance reviews, specifically the calendar/budget year. Upon adoption, reviews for all regular full time and part time employees, except first year employees, are required to be completed no later that January 313t of each year, • will evaluate the employee performance for the previous calendar year, and may contain goals and objectives for the current calendar year. 2. Consideration of establishing the uniform date for employee performance increase implementation. Said date is proposed to be the first date of the first full pay period commencing on or after March 1. The change in the timing of the implementation coincides with the proposed change in the employee performance review period (calendar year ). I plan to be at the Council meeting on December 11. • l 0 (e) 0 Memorandum TO: Mayor and City Council FROM: Brenda K. Ewian Resources Director RE: 2008 Performance Increase Uniform Implementation Date and Consideration of Amendment to City Policy No. 3.08 DATE: June 6, 2007 Currently, those employees (regular full time & regular part time) who are eligible for and are granted a performance increase per the City's Annual Compensation Plan, receive the increase as of their anniversary date. As a result, increases are implemented with each payroll over the course of the entire year. • Historically, the increases have been based upon the appraisal of the employee's performance for the one -year period since their previous anniversary date. Directors and supervisors have completed the appraisals throughout the entire year, and all employees are on different schedules in regards to goals and development plans. • As of 2007, it was decided to work to complete the performance appraisals by the end of the first quarter so that all employees within the City and within the various departments on a going - forward basis have a uniform review period, and the goals of the department and all employees within the department can be better coordinated and coincide with the current budget/calendar year. The proposed amendments to City Policy No. 3.08 will officially accomplish this change in timing of the performance reviews. Since the reviews have been changed to a uniform date, the concept of a uniform implementation for the performance increases has also been proposed for consideration. Administratively, it is perceived that this concept will be more effective in regards to completing reviews on a timely basis, implementing the increases during only one payroll and eliminating the need for any retroactive payments, and for budgeting purposes. This issue has been discussed with the City Directors, and staff is recommending that the Council consider the following as the uniform implementation date for performance increases for eligible employees: loce> The first date of the first full pay period commencing on or after March 1 of each • subsequentyear. For 2008, the implementation date would be March 9, 2008. As a result, during this one time, one year transition, there will be employees with anniversary dates in the first quarter who may assert that they are experiencing a loss in compensation due to the new implementation date. This is a byproduct of this transition that will delay the increase in the first year for a maximum of approximately two months, or a period of 14 months between performance increases. After that, the employees will be on the regular twelve month or one year time frame between eligibility for performance increases. 0 New regular part time and regular full time employees will be required to complete one continuous year of service to the City, at which time the first performance increase may be granted. After the first year, these employees will be transitioned to the uniform implementation date. It is respectfully requested that the Council consider both the amendments to City Policy No. 3.08 and the proposal to establish the uniform date for performance increases. If you have any questions, I will be attending the Council meeting of June 12, 2007. � O(e� Policy 3.08 CITY OF HUTCHINSON POLICY - PERSONNEL- PERFORMANCE REVIEWS NO. 3,08 DATE 1988; updated 1995; 2007 SOURCE ADMINISTRATION Written performance reviews will be deae completed for all regular part time and regular full time employees, The director and /or supervisor will complete performance reviews on hewFly departmental employees in a format as prescribed by the City Administrator. The City Administrator will complete a performance review on all directors. The City Council will perform a written review on the City Administrator. The City Council will meet to obtain a consensus in the report and provide one appraisal report. Every effort will be made to maintain a sense of confidentiality to make the process effective. All employee performance reports are on file for inspection in the office of the Human Resources S9erdiFetE) Director. For new employees,l? performance reviews are to be deae completed in the month of the first anniversary date of that employee., After the first anniversary date, reviews are to be competed by January 31 of each year. The review shag be based on the 12 months of the previous year, except in the case of a new employee where the second review period is from the first anniversary date through December 31. The objectives to be completed during the next review period will be included in the performance review. \C)oe� 0 Memorandum TO: Mayor and Council FROM: Brenda Ewingnan Resources Director RE: 2008 Annual Compensation Plan Resolution No. 13304 DATE: December 6, 2007 Attached is Resolution No. 13304, the proposed 2008 Compensation Plan for the City of Hutchinson. Please note that this policy, proposed to be effective on January 1, 2008, will replace the 2007 Compensation Plan adopted last December. Section 4 of the plan includes new language regarding the proposed change to a uniform implementation date for performance increases, specifically the first date of the • first full pay period after March 1. The pay grid included in the policy reflects the 2.7% annual market adjustment that has been recommended by the Wage Committee and incorporated as part of the General Fund Budget. If you have any questions, I will be attending the December 11 Council meeting. Encl. ►b CO CITY OF HUTCHINSON 2008 COMPENSATION PLAN Effective January 1, 2008 RESOLUTION NO. 13304 RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE AND CORRESPONDING PAY GRID EFFECTIVE JANUARY 1, 2008 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Plan Objectives • To establish and maintain a compensation plan that enables the City of Hutchinson to be highly competitive within our defined market. • To lead or exceed the market in attracting and retaining qualified, reliable and motivated • employees who are committed to quality and excellence for those we serve. • To ensure, subject to the financial condition of the City, that employees receive fair and equitable compensation in relation to their individual contributions to the City's success. • To follow the principles of pay equity in establishing and maintaining pay relationships among positions based on the categories of the Stanton Point Factor System. • To ensure program flexibility necessary to meet changing economic, competitive, technological, and regulatory conditions encountered by the City. • To balance compensation and benefit needs with available resources. B. Plan Structure The compensation plan specifies salary range minimums and maximums. The intent of each salary grade is to fall within 80 % and 115 % of identified market for positions within the grade. (See Attachment B) Each numbered pay grade in the basic table consists of the following: 1. Salary Minimum: The lowest amount paid to an employee in a specific job grade or class. No employee will receive less than the minimum rate. (80% of market) 2. Salary Mid - point: The middle of the salary range. (97.5% of market) 3. Market Rate: The market rate represents the competitive rate for an employee who is fully functional within their current position. (100 %) 4. Salary Maximum: The difference between the salary market rate and the salary maximum represents merit pay for employee performance above that expected of a lcw) particular job. No employee will be paid above the maximum of the salary range. (115% of market). C. Open Salary Range The City shall adopt an Open Salary Range compensation plan that will allow for maximum flexibility and in -rage salary administration since there are not defined or pre - calculated "steps ". Employee movement within the pay grade range to which their position is assigned is based solely on performance. The open salary range concept rewards good and exceptional performers and advances employees to the market rate more quickly. (See item H. [4]) D. Position Classification Assignment The assignment table shall assign all of the various positions in the Position Classification Plan to the appropriate pay grade (See Attachment A). The City Administrator and Human Resources Director may jointly approve a reclassification of a position provided the reclassification does not exceed two grades upward or two grades downward from the current pay grade. To initiate consideration of this type of reclassification, the department director shall submit in writing the speck reasons for the reclassification. Any changes to the classification of a position of more than two pay grades shall be approved by the City Council. Requests for reclassification are normally brought be fore the Council each January, and at other times of the year, as needed. To initiate such a reclassification request, the department director shall submit a written request for consideration to the City Administrator and the Human Resources Director. The request shall include a description of significant or considerable changes to the position that warrant a reclassification. The City Administrator and Human Resources Director will determine if the reclassification request is to be forwarded to the City Council for consideration. E. Allocation Of New Positions When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council, after recommendation of the Human Resources Director, shall cause an appropriate job description - specification to be written for said position. F. Pay Grades 1. Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases will be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. The Council will determine any pay increase for the City Administrator. Consideration for market adjustment for all pay grades will be made each January 1. to(-(-) 2. Non - Exempt Employees aEach position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases will be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. Consideration for market adjustment for all pay grades will be made each January 1. 3. Police Patrol Positions The position of full time police patrol officer is assigned to Grade 5 on the pay plan. Temporary assignments will be made from these positions as needed for the investigative function for the department. With said assignment, there will be an additional $200.00 per month premium on top of the employee's patrol officer pay grid assignment. 4. Part-Time Liquor Store Clerk, Part-Time Custodial and Part-Time Compost Site Monitor Positions The part-time positions of liquor store clerk, custodian, and compost site monitor have been placed in separate pay plans that recognize the specific industry labor markets in which they work. The City Administrator and the Human Resources Director, as directed by the Administrator, shall maintain the discretion to hire at any point within the range based on the qualifications, experience, market conditions or other relevant factors, to secure the best candidate for the position. G. Apprenticeship Program The City has implemented an apprenticeship program for those Water and Wastewater Department positions subject to identified employee development including required licensures /demonstrated skills, experience /longevity, and maturation in a position that directly affect the department's ability to deliver municipal services. H. Performance Evaluations 1. For all regular full time and part time employees, a performance appraisal or evaluation will be made on, at minimum, an annual basis and per city policy No. 3.08. An evaluation made by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator. All evaluations will be forwarded to Human Resources for filing in the employee files. 2. Evaluations shall be based upon the performance of the individual in the position measured against established job performance criteria. Such criteria may include level of knowledge, skills, ability, and quality of work, personal work traits, compliance with established City or departmental rules and regulations or any other criteria that is indicative of performance. Ibc- -) 3. The performance appraisal process is the application of performance standards to • past performance. In appraising an employee, these are the basic levels of performance: Outstanding - Performance is exceptional in all areas and is recognizable as being far superior to others. Exceeds Job Requirements - Results clearly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. Meets Job Requirements - Competent and dependable level of performance. Meets performance standards of the job. Needs Improvement - Performance is deficient in certain area(s). Improvement is necessary. Unsatisfactory - Results are generally unacceptable and require immediate improvement. 4. Results The results of the employee's evaluation will normally have the following effect on his /her salary per the following Merit Increase Guide: Merit Increase Guide for Open Salary Ranges Achievement Level 'Compa -ratio refers to the location of the individual in the range relative to the market. Merit/performance increases for eligible regular full time and regular part time employees will be effective on the first date of the first full pay period commencing on or after March 1, except for newly hired employees. New employees are eligible for consideration for a merit/performance increase after one year of continuous employment. In subsequent years, eligible employees will receive the merit/performance increase as specified in the previous sentence. 5. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market • conditions or other circumstances dictate such a decision. toCC -) 0 to 1.1 to 2.0 to 2.76 to 3.51 to 4.26 to Comaa- Ratio` 1.0 1.99 2.75 3.5 4.25 5.0 • 80.0-84.9 0% 0% 4% 5% 6% 7% 85.0-89.9 0% 0% 4% 5% 6% 7% 90.0-94.9 0% 0% 3% 4% 5% 6% 95.0-99.9 0% 0% 2% 3% 4% 5% 100.0 — 104.9 0% 0% 0% 2% 3% 4% 105.0 — 109.9 0% 0% 0% 1 % 2% 3% 110.0 — 115.0 0% 0% 0% 0% 2% 3% 'Compa -ratio refers to the location of the individual in the range relative to the market. Merit/performance increases for eligible regular full time and regular part time employees will be effective on the first date of the first full pay period commencing on or after March 1, except for newly hired employees. New employees are eligible for consideration for a merit/performance increase after one year of continuous employment. In subsequent years, eligible employees will receive the merit/performance increase as specified in the previous sentence. 5. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market • conditions or other circumstances dictate such a decision. toCC -) The City Administrator and Human Resources Director maintain final approval responsibility for salary increases. I. Annual Market Adiustment Consideration The Wage Committee recommends an annual market adjustment, expressed as a percentage increase, to the City Directors for review and to the City Council for review and approval. The amount approved, if any, is applied to the wages of all eligible employees on the first payroll day of the year. Eligible employees include all regular full time and regular part time employees except those who have been subject to disciplinary action per Section 30 of the City of Hutchinson Employee Handbook — Personnel Policy as follows: An additional consequence of disciplinary action more severe than level a - oral reprimand — will be the permanent loss of the January 1 market adjustment in the calendar year following such disciplinary action. This will occur unless the director in charge and the City Administrator decide otherwise. Any market adjustment on January 1 of any year shall be separate and apart from the individual anniversary increases. In determining a recommendation for an annual market adjustment, the wage committee shall consider, at least the following information: 1. U.S., Midwest, and Minneapolis /St. Paul consumer priced index changes (CPIU & CPIW) 2. Social Security calculation of cost of living increase 3. Unemployment rate 4. Employee turnover rate 5. Area wage survey 6. Legislative growth factor constraints J. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from any of the components of the Compensation Plan at its discretion and at any time. K. Review of the Plan As often as necessary to assure continued correct classification, the Position Classification Plan shall be reviewed by the Human Resources Director and necessary adjustments recommended to the City Council. It is recommended that a comprehensive review be completed at least every three years. L. Filing of the Plan Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. • BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON 1oC�� That the following table is hereby adopted as the City Position Classification Assignment Table, to be reviewed from time to time, assigning the various positions in the Position •Classification Plan to the appropriate pay grades in the table. Pay grades for regular part time (PT) positions are assigned according to job responsibilities at the discretion of the City Administrator and Human Resources Director. 0 • ID(�i Grade 0 • City of Hutchinson Position Classification Table 2007 Position Title Office Specialist (PRCE) PT Cemetery Maintenance Worker PT Water Maintenance Worker PT Compost Scale Operator PT Custodian (Fire StationlLibrary/Event Center) Administrative Secretary (Public Works) Senior Office Specialist (Building/Water & Wastewater) Utility Billing Specialist General Maintenance Worker (HATS) PT Accounting Specialist PT Administrative Technician PT Human Resources Technician PT Liquor Sales Clerk PT Licensing Clerk PT Senior Office Specialist (PRCE) Administrative Secretary (Engineering/Polioe) Arena/Civic Center Maintenance Specialist Compost Equipment MaintenancelOperator Compost Equipment Operator General Maintenance Worker (City Center/Event Center) Heavy Equipment Operator Help Desk/imaging Technician Licensing Specialist Police Records Specialist Police Supplemental Services Specialist Parks Maintenance Equipment Operator Planning Coordinator Plant Equipment Mechanic I Public Works Maintenance Specialist Senior Liquor Sales Clerk Water Plant Operator Wastewater Services Operator PT Senior Accounting Specialist PT Recreation Specialist Accountant Building Inspector I Cemetery Supervisor Compost Operations Specialist Emergency Dispatcher (FT /PT) Engineering Specialist Environmental Specialist Equipment Mechanic Fire Inspector Lab Technician/WW Operator Lead Compost Equipment Operator Lead Parks Maintenance Worker Parks Maintenance Specialist Payroll/Benefits Specialist Grade Position Title Police Investigations Specialist Plant Equipment Mechanic II Senior Public Works Maintenance Specialist Building Inspector II Event Center Coordinator Executive Assistant/Paralegal GIS Specialist Information Technology Specialist Natural Resources Specialist Police Officer (FT /PT) Senior Engineering Specialist Senior Wastewater Operator 6 Assistant Liquor Sales Manager City Forester Recreation Services Coordinator 7 Compost Supervisor B Building Official Motor Vehicle Deputy Registrar Parks Supervisor Police Sergeant Recreation Facilities Operations Manager 9 Water Systems Supervisor 10 Assistant Finance Director Police Lieutenant Public Works Superintendent Wastewater Superintendent 12 City Engineer Economic Development Director Fire Chief Human Resources Director IT Director Liquor Sales Manager Planning Director Water/Wastewater Director 14 16 17 19 Attachment A Finance Director Police Chief/Emergency Management Director PRCE Director City Attorney Public Works Director City Administrator LOGO .-1 This Resolution authorizes staff to change 2008 budget appropriations to reflect rate changes. Adopted by the City Council this day of , 2007. (This Replaces Resolution No. 13089 ATTEST: Steven W. Cook, Mayor Cr Attachment B Gary D. Plotz, City Administrator City ofWgtchinson 2008 Compensation Plan - Pay Grid ( +2.7 %) Mid -Pt. Mid -Pt. Market Market 80 % 80% 97.5% 97.5% 100% 100% 115% 115% 19 $6,935 $40.012 $8,452 $48.764 $8,669 $50.014 1 $9,969 $57.517 18 $6,682 $38.553 $8,144 $46.987 $8,353 $48.191 $9,606 $55.420 17 $6,430 $37.099 $7,837 $45.215 $8,038 $46.374 $9,244 $53.330 16 $6,177 $35.636 $7,528 $43.431 $7,721 $44.545 $8,879 $51.227 15 $5,924 $34.178 $7,220 $41.654 $7,405 $42.722 $8,516 $49.130 14 $5,671 $32.719 $6,912 $39.876 $7,089 $40.899 $8,152 $47.034 13 $5,418 $31.261 $6,604 $38.099 $6,773 $39.076 $7,789 $44.937 12 $5,166 $29.802 $6,296 $36.321 $6,457 $37.253 $7,426 $42.841 11 $4,911 $28.334 $5,986 $34.533 $6,139 1 $35.418 $7,060 $40.731 10 $4,658 $26.876 $5,677 $32.755 $5,823 $33.595 $6,696 $38.634 9 $4,406 $25.417 $5,369 $30.977 $5,507 $31.772 $6,333 $36.538 8 $4,152 $23.954 $5,060 $29.194 $5,190 $29.943 $5,969 $34.434 7 $3,900 $22.500 $4,753 $27.422 $4,875 $28.126 $5,606 $32.344 6 $3,646 $21.037 $4,444 $25.639 $4,558 $26.297 $5,242 $30.241 5 $3,392 $19.570 $4,134 $23.850 $4,240 $24.462 $4,876 $28.131 4 $3,141 $18.120 $3,828 $22.084 $3,926 $22.650 $4,515 $26.048 3 $2,887 $16.657 $3,519 $20.301 $3,609 $20.822 $4,150 $23.945 2 $2,634 $15.194 $3,210 $18.518 $3,292 $18.993 $3,786 $21.842 1 $2,381 $13.736 $2,902 $16.740 $2,976 $17.170 $3,422 $19.745 PT Custodian $11.98 $14.61 $14.98 $17.23 PT Liquor Store Clerk $9.09 $11.08 $11.36 1 $13.06 PT Compost Monitor $8.53 $10.39 $10.66 1 $12.26 This Resolution authorizes staff to change 2008 budget appropriations to reflect rate changes. Adopted by the City Council this day of , 2007. (This Replaces Resolution No. 13089 ATTEST: Steven W. Cook, Mayor Cr Attachment B Gary D. Plotz, City Administrator • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA CITY OF HUTCHINSON RESOLUTION NO. 13307 2008 FINAL TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA THAT A FINAL NET tax levy for the City of Hutchinson for 2008 is hereby set in the amount of $5,605,900 The detail for this levy is as follows: Total General Fund General Obligation Bond H.A.T.S. Facility Total Gen. Obligation Bond Improvement Bonds 1999 2000 2001 2002 2003 2005 2006 Total Improvement Bond TOTAL TAX LEVY Adopted by the City Council this 11th day of December 2007 ATTESTED: Gary D. Plotz City Administrator • 11111:L' /AM 3,981,000 16_0,600 160,600 665,300 135,000 301,000 92,500 25,500 148,800 96,200 _ 1,464,300_ 5,605,900 Steve W. Cook Mayor 1 oCg) CITY OF HUTCHINSON RESOLUTION NO. 13306 • CITY OF HUTCHINSON, MINNESOTA SETTING 2008 FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the City of Hutchinson has established a special taxing district for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA) and the financing of such district as authorized under Minn. Stat. 469.033 WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of .000144 times taxable market value of the city. AND for 2008 the authorization yields: 000144 x $897,004,800 = $129,169; the HRA Board requests for 2006 a levy of $116,252 THAT the City of Hutchinson hereby establishes a final tax levy for the above named special taxing district of : • Adopted by the City Council this 11th day of December 2007 ATTESTED: Gary D. Plotz City Administrator i $116,252 Steve W. Cook Mayor � (DCh) CITY OF HUTCHINSON RESOLUTION NO. 13305 . CITY OF HUTCHINSON, MINNESOTA SETTING FINAL 2008 TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson has established a special taxing district for the purpose of Hutchinson Economic Development Authority (Hutchinson EDA) and the financing of such district as authorized under Minn. StaL 469.107 WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax of .0001813 times taxable market value of the city. AND for 2008 the authorization yields: 0001813 x $897,004,800 = $162,627; the EDA Board requests for 2008 a levy of $146,000 THAT the City of Hutchinson hereby establishes a tax levy for the above named special taxing district of : • Adopted by the City Council this 11 h day of December 2007 ATTESTED: Gary D. Plotz City Administrator • $146,000 Steve W. Cook Mayor to(i) • • CITY OF HUTCHINSON RESOLUTION NO. 13308 RESOLUTION ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2008 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA: THAT the annual General Fund budget of the City of Hutchinson for the fiscal year 2008 which has been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total of said budgets and the major division thereof being as follows: GENERALFUND REVENUES AVAILABLE CURRENT REVENUE Taxes License Permits Inter - Governmental Revenue Charges for Services Fines Interest Transfers from Other Funds Refunds & Reimbursements Fund Balance TOTAL AVAILABLE REQUIREMENT APPROPRIATIONS Personal Services Supplies Consulting Other Services & Charges Transfers Miscellaneous Capital Outlay TOTAL APPROPRIATIONS Adopted by the City Council this 11th day of December 2007 ATTEST: Gary D. Plotz • City Administrator 3,993,000 56,300 336,180 2,604,741 1,778,074 45,000 70,000 1,911,573 403,950 10,000 $11,206,818 $7,405,549 572,811 386,849 2,105, 515 525,300 149,394 63,400 $11,208,818 Steven W. Cook Mayor CITY OF HUTCHINSON . RESOLUTION NO. 13309 ADOPTING 2008 CENTRAL GARAGE FUND BUDGETS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Central Garage Budget for the City of Hutchinson for the fiscal year 2008, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE CURRENT REVENUE Labor 100,000 Parts 125,000 Vehicle Rent 360,301 Interest 1,500 Reimbursements 1,134 Gain on Sale of Equip. 0 • TOTAL AVAILABLE $587,935 REQUIREMENT EXPENDITURES Personal Services 160,522 Supplies 131,550 Consulting 625 Other Services & charges 52,100 Depreciation 297,000 Miscellaneous 500 Capital Outlay 298,000 CENTRAL GARAGE FUND TOTAL $940,297 Adopted by the City Council this 11th day of December 2007 Steven W. Cook ATTESTED: Mayor Aalk Wary D. Plotz City Administrator `oc ►4) CITY OF HUTCHINSON RESOLUTION NO. 13310 RESOLUTION ADOPTING THE CAPITAL PROJECTS FUND BUDGET FOR FISCAL YEAR 2008 • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual Capital Projects fund budget of the City of Hutchinson for the fiscal year 2008 which has been submitted by the City Administrator and approved by the City Council is hereby Adopted: the total of said budgets and major division thereof being as follows: REVENUES AVAILABLE CURRENT REVENUE Transfers In Interest Insurance Settlement TOTAL AVAILABLE REQUIREMENTS APPROPRIATIONS Capital Outlays Debt Service Building Improvement Other than Bldg. Machinery & Equipment Total Appropriations • Adopted by the City Council this 11 th day of December 2008 ATTESTED: Gary D. Plotz City Administrator C� $436,000 3,000 20,000 $439,000 $30,000 $119,159 $20,000 $345,727 Steve W. Cook Mayor $514,886 1000 CITY OF HUTCHINSON • RESOLUTION NO. 13311__ ADOPTING 2008 LIQUOR FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Liquor Fund Budget for the City of Hutchinson for the fiscal year 2008, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE 491,189 CURRENT REVENUE 17,350 Liquor 1,531,428 Wine 682,357 Beer 2,431,916 Miscellaneous 95,312 Discounts (88,535) Interest 3,000 TOTAL AVAILABLE $4,655,478 REQUIREMENT • EXPENDITURES Personal Services 491,189 Supplies 17,350 Consulting 0 Other Services & charges 120,150 Debt Service 128,550 Depreciation 90,000 Cost of Sales 3,566,946 Transfers 332,000 Miscellaneous 3,800 Captial Outlays 4,000 LIQUOR FUND TOTAL $4,753,985 Adopted by the City Council this 11th day of December 2007 ATTESTED: w ary D. Plotz ity Administrator Steven W. Cook Mayor CITY OF HUTCHINSON • RESOLUTION NO. 13312 ADOPTING 2008 STORM WATER UTILITY BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Storm Water Utility Budget for the City of Hutchinson for the fiscal year 2008, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE CURRENT REVENUE Storm Water Revenues Interest Earning Other Revenues TOTAL AVAILABLE REQUIREMENT EXPENDITURES Personal Services Supplies • Consulting Other Services & charges Misc. Depreciation Capital Outlay TOTAL EXPENDITURES Adopted by the City Council this 11th day of December 2007 ATTESTED: Gary D. Plotz City Administrator n �J 518,000 3,500 1,600 $523,100 128,417 29,310 21,250 66,100 50 42,900 335,000 $623,027 Steve W. Cook Mayor �bck 1 • CITY OF HUTCHINSON RESOLUTION NC 13313 ADOPTING WATER WASTEWATER REFUSE COMPOST BUDGET 2008 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Water Wastewater Refuse & Compost Fund Budget for the City of Hutchinson for the fiscal year 2008, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: WATER/WASTEWATER/REFUSE FUND REVENUES AVAILABLE 432,419 CURRENT REVENUE 220,525 Water Sales 1,947,535 Wastewater Sales 3,285,700 Compose & Recycling Sales 1,953,000 • Charges for Services 627,500 Refuse Sales 1,236,286 Recycling & compost credits (72,000) Interest Earnings 715,000 Penalties $3,238,729 SCORE 24,000 Other Revenues 23,318 Connection Charges 95,500 TOTAL AVAILABLE $9,120,839 REQUIREMENT WATER Personal Services 432,419 Supplies 220,525 Consulting 155,000 Other Services & charges 486,158 Depreciation 580,000 Debt Service 569,677 Transfers 64,900 Miscellaneous 15,050 Capital Outlay 715,000 • DEPARTMENT TOTAL $3,238,729 \b Ce�> Resolution number 13313 Page 2 • WASTEWATER Personal Services Supplies Consulting Other Services & charges Depreciation Debt Service Transfers Miscellaneous Capital Outlay DEPARTMENT TOTAL COMPOST Personal Services Supplies Consulting Other Services & charges Debt Service Total Cost of Sales Transfers Depreciation Miscellaneous • Capital Outlay DEPARTMENT TOTAL REFUSE & Recycling Personal Services Supplies Consulting Freight Charges Other Services & charges Depreciation Capital Outlay DEPARTMENT TOTAL Adopted by the City Council this 11th day of December 2007 ATTESTED: • Gary D. Plotz City Administrator 655,717 301,616 515,000 787,337 1,150,289 771,028 64,900 18,800 6,769,800 $11,034,487 Steve W. Cook Mayor 663,864 149,600 225,000 367,500 57,700 950,000 50,000 209,000 4,000 48,000 $2,724,664 117,729 157,225 10,000 5,000 746,500 257,443 8,000 $1,301,897 1o(c� Marc A. Sebora, City Attorney Office of the City Attorney TO: Mayor & City Council FROM: Marc A. Sebora, City Attorney M JV SUBJECT: Parking of Heavy Trucks in Residential Areas DATE: December 6, 2007 111 Hassan Street SE Hntchlnson, MN 55350.2522 320- 587.5151/Faz 320. 1344201 As you know, at the November 27, 2007, City Council meeting, the Council was addressed by Gail Jessen regarding parking of a semi -truck tractor at her residence at 815 Harrington Street SW. Ms. Jessen expressed concern over not being allowed to have a semi - tractor parked at her residence when she had had a new driveway constructed for that purpose at her residence. Specifically addressing Ms. Jessen's concern, Rebecca Bowers did provide me with a copy of the application for the driveway which was constructed in May of 2002. • Nowhere in the building permit is it indicated what the purpose of the new driveway would be for, only that it was to "remove existing concrete driveway and construct new concrete driveway ". Although in this case the application was actually signed by Hansen & Vacek Construction, the application does have an acknowledgment that when signing "... I accept responsibility for compliance with all applicable laws and city provisions." In short, it does not appear that the city was aware of what the actual use of the driveway was going to be for and I am sure that if the building department staff was, they would have informed the owner and applicant that heavy truck parking was not allowed. • As to the overall issue of heavy truck parking in residential areas, Rebecca Bowers, Chief Dan Hatten, City Administrator Gary Plotz and me all had an opportunity to meet regarding this. At the Council meeting we talked about the provisions of Hutchinson City Code Section 72.06 (B), which makes it illegal to park any truck over 10,000 lbs. in a residential area accept for loading or unloading activity. Ms. Bowers also discovered that in our zoning ordinance, Section 154.116 (G) prohibits even off - street parking of trucks over 9,000 lbs. except for deliveries and unloading in residential districts. It was the consensus of our small group that there be no changes made to the ordinance. This decision was based on several factors, but the primary ones were: First, Hutchinson Police Services has tried to consistently enforce this ordinance, which has resulted in several trucks already being removed from residential areas, and; — Printed on recycled paper — loCp) • Second, trying to make exceptions to these ordinances or allowing trucks in residential areas altogether would probably end up creating more enforcement problems than the hardship that a few residents now face by not being able to park their truck at their homes. Some of our concerns were the unsightliness of trucks in residential neighborhoods, various maintenance activities that routinely take place in heavy truck upkeep, and, most importantly, noise and odor problems caused by the operation of diesel engines in residential areas. n U • The benefit to the overall community by not having trucks in residential neighborhoods would seem to outweigh the particular benefit to a few individuals by allowing them. We would be happy to assist your discussion of this matter at the upcoming City Council meeting. In addition, you may want to seek input from community members before making any type of final decision in this matter. 10(p) S E T T I N G YOUR S I G H T S ON T H E F U T U R E Getting Started with Community Visioning Is a community's future one of fate and happenstance, or one of intent and leadership determination? Through community visioning, people envision a community's desired future and develop the courage and means to achieve that future. ommunities are future seeking. But first, they must be able to imagine and decide what they want the future to be. Secondly, they must decide how they are going to make this desired future a reality. Strategic thinking is a process that brings people from all walks of life together to think about the future, create a vision, and invent ways to make this happen through community teamwork and disciplined actions. It is an act of leadership; making a reality happen that would not otherwise happen and preventing things from happening that might ordinarily occur. It is getting people to work together to achieve common goals and aspira- tions, and to develop strategies that transform visions into reality. A vision plan is a document that records what people think —it's a broad blueprint for positive change that defines a vision and key outcomes which must occur to attain this vision. Other implementation policies and plans, such as comprehensive, resource management, finan- cial, and developmental and redevelopment plans, are vitally important tools that assist the community, city council, and city administration in achieving the vision. The vision plan will challenge and stretch the community's imagination in defining what is possible, and test its will to commit to a great and exciting, rather than "good enough;' future. It also will help forge and sustain the critical partnerships and relationships that will make the plan a reality. Developing, using a caronunily vision and plan Traditionally, community- visioning efforts occur as distinct undertakings, separate from compre- hensive planning, that result in a citizen- created document (vision plan) presented to the city council for its consideration. The vision plan can By Carl H. Neu, jr. MINNESOTA CITIES 10( %) APRIL 2007 be used to set direction and create appropriate plans and policies affecting the community's future. However, more and more, cities are using the community vision and plan as a prelude to r updating the comprehensive plan, city policies, and council priorities and goals.This "two- step" planning process allows for the participation and imagination of community members, and the content of the work product they provide, to be enriched and refined in two consecutive steps leading to well- crafted results: an updated comprehensive plan and related official controls, such as zoning and subdivision ordinances and resource management policies, that are needed to implement the citizens'vision. 'ftabW thinking is The role of the citizen visioning committee. The visioning portion of this integrated effort a process that WnD usually begins with a citizen visioning committee. people Iran al walks of Members of the' committee are selected from the entire community. These volunteers both life together to thick about guide and participate in a city- sponsored, citizen - the khm create a hyaq driven visioning process. and invent ways to sake Community forums are held to generate public input. At these forums, citizens select their tlus happen throoto issues of primary importance that they believe cmuknty tewmrk and need to be addressed in the vision plan. Some communities augment the citizen input received disciplined actions." from the public forums with scientifically -valid community surveys and web site communica- tions tools. The role of issue project teams. Issue project teams, comprised of members of the citizen visioning committee and additional volunteers from the community, address in detail each core vision element and prepare a vision state- ment, goals, rationale, and proposed strategies for inclusion in the vision plan.These issue project teams utilize city staff liaisons and other resource persons to gain insight into issues assigned to them This insight helps shape strategic approaches to the future based upon a carefully studied and MINNESOTA CITIES 10( %) APRIL 2007 keahstic assessment of factual data, factors, trends, and hard work of all parties involved produce vents, and options likely to influence and shape rich rewards for the future. the city's progression to the future it desires. The role of the professional facilitator. A The purpose of the vision plan document. professional facilitator assists communities in Members of the citizen visioning committee designing community - visioning processes and issue project teams present the vision plan appropriate to their needs.That person also document to the city council for acceptance provides the facilitation and consulting support and input.The plan also serves to update the required to help citizens frame their visions and council's leadership priorities and goals and strategic plans for the future. other critical city policy tools such as the comprehensive plan. The end result "� are �le Examples within Minnesota cities of these bursts The common Ityvisioning process There are multiple approaches to undertaking �� of imagination and "people energy" include community visioning efforts in Burnsville, a community- visioning process, but all are a eanffask rdoeetg Lino Lakes, Prior Lake, Roseville, St. Louis Park, unique to the "personality" of the community. process, W a9 are and many other cities. In addition, the greater Common themes in eve approach include every Pp Willmar area, where the city, county, school dis- the following: uique to the "petsooaitli' trict, businesses and civic leaders, and interested The concept of community as a giving "Cities Wiuiy citizens created a vision and strategic plan for a entity. and counties, all communities, are whole region seen as "a community achieving living entities energized and sustained through its desired future." (For information about St. human interactions, ideas, hopes and aspirations, Louis Park's community visioning effort, please and shared values and concern about better see article on page 6.) futures. A successful community- visioning process Community visioning is "community" results in a better, more rewarding future. It is dialogue. It is the collective recognition that also a breakthrough in "people energy" to get the future is to be "achieved and managed" things done. But, first, there has to be a vision. by people working together because they care Otherwise, a community just condemns itself bout their community. to a future fashioned by fate and reactionary Perceived benefits. A successful community impulses, rather than a future designed and visioning process has several perceived benefits: achieved with intent and commitment. r • It gives people the opportunity for involve- ment. • It provides city and county officials with a long -term perspective and framework for goal setting, establishing priorities, and creating policy. • It helps people understand what they want and value for themselves, their families, and as a community. • It provides an opportunity to reflect on a community's history and generate ideas for the future. • It creates excitement and a sense of adventure about the future. • It creates a sense of "we" and "we'll" as the basis for creating the relationships and com- mittnent to get things done —a barn- raising "can -do" mentality. Processes and relationships. Community visioning is a process of partnerships, work- shops, forums, dialogues, and communications involving citizens and elected officials, work- Carl H. Neu, ft is executive vice president of Neu ing together to forge a strategic plan for the and Company, a local government consultancy firm community. Successful community visioning in Lakewood, Col. Web site: wuw.carineu.com. requires careful preparation and professional © Neu and Company and The Center for the Pcilitation to ensure that the time commitments Future of Local Governance^", 2007. .APRIL 2007 MINNESOTA CITIES r QC4/ S E T T I N G Y O U R S I G H T S ON T H E F U T U R E Vision St. Louis Park With the involvement of more than 750 residents, workers, business people, organizations and agencies, the Vision S. Louis Park initiative has created a roadmap for the future of the city and fostered a strong community spirit. he city of St. Louis Park has a reputation for being an innovative and forward - thinking community. In 1994, the city engaged about 200 people in a commu- nity- visioning process that set the stage for the creation of a new town center and over 300 other innovations and initiatives, including becoming the fast Children First community in the United States. In 2005, St. Louis Park, in alliance with four key community- vision partners, decided to reven more far - reaching and use a visioning ocess designed to engage citizens and work- ers in face- to-face interviews, as individuals and in groups, as well as through a web -based interview tool. And by using the "appreciative inquiry" interview process, we facilitated a posi- tive, collective vision for the future by asking for images of a desirable future and by building on existing community strengths. Initially, over 1,000 community participants were involved in the appreciative inquiry inter- view process. Subsequently, hundreds of people were involved in town meetings and as part of specific vision action teams.These participants, along with city staff, partners, and volunteers, worked to make sure St. Louis Park positioned itself for the opportunities and challenges of the 211 century. In The World is Flat, author Thomas Friedman challenges organizations to focus on imagination, ideation, innovation, and adaptability. Friedman believes these areas will keep organizations viable and cutting -edge into the future. All of these areas of focus were incorporated into St. Louis Park's visioning process. Imagination Appreciative inquiry begins with the assump- tion that the community is in a good place and �s seeking information to move toward an even better place. Human systems grow toward what they ask questions about. Appreciative inquiry is a By Tom Harmening "Vision wittwA ac6oa is merely a dreary k lion witlbat vision just passes the tine. Vision with actim cm dop the world." —Joel Barter, aawr, Fuhue Edge. process that brings into view the factors that give life to a living system and articulates the possibili- ties that will lead to a development of a future that all participants envision. It is more than a method or technique —it compels participants to inquire more deeply into the depth and breadth of the community and co- create the future.T'his new approach could become a model for other communities that have matured beyond their initial visioning process. Ideation Eight vision action teams were formed based on data gathered from the interviews .The eight teams address environment; transportation; side- walks and trails; gathering places; community events; housing; arts and culture; and diversity. The teams created a "Book of Dreams" that shares the eight vision statements, as well as examples of what St. Louis Park should look like in 2016 in each of the eight, specific vision areas. The teams also established specific objectives and action plans for achieving these dreams. Innovation Several vision parmers collaborated to oversee the process. The partnership included the city, school district, Twin West Chamber of Com- merce, Park Nicollet Health Services (the city's largest employer), and Children First. Funding was provided by the Park Nicollet Foundation, the city, St. Louis Park Community Education, and the McKnight Foundation. Organizational development professionals were used as volunteers to support the process. The 17 active volunteers facilitated the group interviews over a six-month period and sup- ported the four community dialogues /town meetings, which included as many as 300 people throughout the year -long process. In addition, the partnership developed an interactive web tool that allowed participants to easily share suggestions and ideas. MINNESOTA CITIES ,o ` +) APRIL 2007 Adaptation kin February 2007, the St. Louis Park City Council held an intensive workshop to analyze and review the work of the vision action teams. On March 12, 2007, the City Council offi- cially received the vision recommendations and adopted the "Strategic Directions: An 18 -Month Guide" based on the work of citizens.The guide shares the following strategic goals: St. Louis Park is committed to being a con- nected and engaged community: ■ Conduct research to determine what makes a neighborhood organization strong, viable, and sustainable with an aim toward increasing and strengthening neighborhoods. • Develop an expanded and organized network of sidewalks and trails. • Promote regional transportation issues and related dedicated funding sources affecting St. Louis Park. is Evaluate and investigate additional transpor- tation options. • Increase use of new and existing gathering places and ensure accessibility throughout the community. • Explore creation of a multi-use civic center, including indoor /winter use. ■ Direct the Human Rights Commission to examine the diversity section of Vision St. Louis Park and develop goals /recom- mendations for actions. St. Louis Park is committed to being a leader in environmental stewardship. We will increase environmental consciousness and responsibility in all areas of city business: • Expand energy efficiencies in the city's operations. • Educate staff and the public on environmental consciousness, stewardship, and best practices. • Work in areas such as the rehab loan program, development projects, and permits, to encour- age (and provide incentives where appropri- ate) green building design, creation of open spaces, environmental innovations, etc. 'We are not erected or WW to dm* what we thick is best for this cwwiuh• We are elected to ksten to cr acirowdy and work with them to do what they tt" is best" —Jeff Iaoobs, Mayor, St. Louis Park ■ Preserve, enhance, and provide good steward- ship of our parks. or Investigate the need and purpose for an energy/ environmental commission. St. rouis Park is committed to providing a well- maintained and diverse housing stock: ■ Remodel and expand move -up, single - family, owner- occupied homes. ■ Address property maintenance to foster quality housing and community aesthetics. ■ Work towards affordable, single - family home ownership throughout the city. St. Louis Park is committed to promoting and integrating arts, culture, and community aesthetics in all city initiatives, including imple- mentation where appropriate: is Begin the promotion and integration of the arts into the St. Louis Park community. Next steps With the involvement of more than 750 residents, workers, businesspeople, organizations and agen- cies, the Vision St. Louis Park has created a road - map for the future of our city and fostered a strong community spirit. The next stage of progression is the develop- ment of steps and actions necessary to address the strategic directions and to work on a plan for communication of next steps to our community, action team chairs, staff, and partners. The goals, action steps, and ideas obtained from our citizens will continue to guide our strategic directions for the next decade. In the words of St. Louis Park Mayor Jeff Jacobs, "We are not elected or hired to decide what we think is best for this community. We are elected to listen to our community and work with them to do what they think is best." 17 Tom Hannening is city manager of St. Louis Park, Minn. For more information about the P ision St. Louis Park initiative, visit the city wrb site at: www.stlouispark.org (see About St. Louis Park" section, click on "ITrsion "). ABOUT St. Louis Park is an established community of 10.8 square miles. In a Minneapolis, the Uptown area, Hopkins, and Chaska. Residents of all little more than 115 years, it's grown from a village of 45 families to a ages can participate in year -round recreational and educational activities community of 44,126 residents. offered by the city and school district. Our community is home w retail stores, restaurants, medical facib One of St. Louis Park's strengths is our nationally - recognized school ties, family -owned businesses, corporations, and churches and syna- system. Unlike many other suburbs, our children can attend school within gogues. St. Louis Park has a sound economic base with commercial, our community from preschool through high school. St. Louis Park also .industrial, and apartment development comprising more than has nine private schools serving a variety of interests. 60 percent of the tax base. Commercial uses comprise 13.8 percent Our residents speak highly of the community. In a random opinion of the community's land area. survey conducted in 200(1, 95 percent reported that they would mcom- St. Louis Park has 51 parks to enjoy (11.5 percent of St. Louis Park's mend St. Louis Park to other people, and 95 percent said they feel land is set aside for parks). Bike trails link St. Louis Park to downtown welcomed in the community. APRIL 2007 MINNESOTA CITIES \ O Developing a Shared Sense of a Desired Future ommunities that deal successfully with the challenges they face have developed a clear picture of where they want to go and also have a clear sense of their past. As the International City/ County Management Association (ICMA) explains, "A growing number of places are using the term `vision' to describe the fast step of the long -range planning process. Starting with a vision implies seeking agreement about the desired outcome of the plan [and] visualizing and articulating the kind of community residents want in the future, which might be defined as five or 10 or even 20 years hence." A community's vision should reflect the common values of that commu- nity; at the same time, however, it needs to be inclusive of the diverse popula- tions which make up that community. Moreover, a community vision is not a "cookie cutter" type of document. A vision should reflect those qualities that make a community unique. Having a vision can motivate community residents; it gives them a goal. It must be remembered, how ever, that a vision is an ideal; it may not attained in its entirety and for that matter it probably won't be. But it can and should guide community actions. Moreover, a community vision is not dogma, set in stone. A commu- nity should revisit its vision often, to account for changes in the community's environment. A long -term community vision helps guide the community's short- term strategic decisions; each immedi- ate policy should fit in the plan to reach the overall goal. For example, the community of Broomfield, Col., developed a simple, long term vision —to be its own city and countyA series of annexations in the 1970s had resulted in Broomfield By Derek Okubo being located in four different counties, creating a logistical nightmare in terms of coordinating services and enacting any community-wide decisions.' With this long -term vision in mind, short-term goals were clearly definable: create community spirit; run a refer- endum campaign, etc.The result was that Colorado's voters on Nov. 2, 1998, voted to approve the formal creation of the city and county of Broomfield. Some questions a community can ask to evaluate whether or not it has a vision, and whether or not that vision is widely held, are: • Is there a shared sense of a desired future for the community? • Has the community completed a broad strategic plan? • Does the community have a positive Self-image? • Does the community preserve and enhance what is special and unique? • Does the community proactively monitor critical issues? • Does the community deal with problems before they become crises? One way of achieving these goals is through a community- visioning project. Such a process brings together all sectors of a community to identify problems, evaluate changing condi- tions, and build collective approaches to improve the quality of life in the community. To establish a vision for the fixture and pride in past accomplishments requires broadly participatory strategic planning activities. These activities can take many forms." Goal for" or "Year 2010" projects are examples of processes that have been undertaken across the country. For example, beginning in 1995 Saranac Lake Village, New York, a winner of the National Civic League's All- America City Award in 1998, spent over 700 hours evaluating who they were and where they wanted to go. A cross - section of the community fast compiled a list of the community's strengths and weaknesses (referring to weaknesses as opportunities).The city then used this information to create a mission and vision statement.The result was "Saranac Lake: 2001 - A Five Year Strategic Plan for Com- munity Revitalization." Sharing in problem - solving and planning for the future as a commu- nity is an empowering experience that raises the community's collective self - esteem and pride in their commu- nity When citizens are brought into the community vision /creation pro- cess, they become invested. The com- munity vision that emerges is theirs, and they become stakeholders in their community's future. r Derek Okubo is vice president of the National Civic League. For information on how the concepts and techniques pre- sented in this article can be applied in your community, contact NCL at ncl@ncl. Ing, unvm.rtcl.org, or (303) 571 -4343. Reprinted by permission from the NCL web site, copyright 2007. APRIL 2007 M INN ES OTA CI TIES oCQ') 1 1 D E M O C R A T I C L O C A L G O V E R N A N C E Engaging Citizens for Innovation American culture is dominated by cynicism. Paul Rogat Loeb says by encouraging citizen input, officials can build support for innovation that creates positive national impacts. Local government is the perfect place to start because of its agility, scale, and proximity to people. hether you are a citizen who wants to add her voice to pub- lic debate on a local bonding referendum or a city official who wants to define your city's role in curbing global warming, we all hesitate in search of the right time to speak. Everybody waits. We wait for week- ends to start a house project. We wait for holidays to see family. We wait to return a phone call or email because a conversation might be difficult. It doesn't matter what our role is, or how we fit into society, we all wait. And that's part of the problem. There is no "perfect" time to get involved, says Paul Rogat Loeb, author of Soul of the Citizen: Living uath Con- viction in a Cynical Time, a book that explores civic engagement and encour- ages elected officials to actively seek public input. "It's a myth —The Perfect Stan- dard —that says there is a right time to jump in," he says. "That's not the way things work. What you have to know is the story of why you care about an issue.That's all " Loeb, who is opening keynote speaker at the League's 2007 Annual Conference and Marketplace taking place June 27 -29 in Duluth, says indi- viduals shouldn't wait to get involved until they have the answer, and officials should encourage citizen participation at all levels. Citizen engagement daunting, but worthwhile "It's ok to say'I don't know, "' he says. "Citizen engagement is not a quiz By Stephanie Lake show. Contrary to expectation, we're most effective when we realize there is no perfect time, no ideal circumstance for voicing convictions. Instead, we face a series of imperfect moments in which we must decide what to stand for." , Citizen engagement can be a tough prospect for city officials who sometimes are battered and beleaguered by their residents. Issues residents care about often lack a simple solution. And, more often than not, consensus doesn't exist. So, the concept of actively and diligently encouraging citizens to participate in the public -policy debate can be overwhelm- ing and even kind of scary. Loeb argues, however, that officials should undertake the daunting task anyway. Officials should encourage resi- dents to engage in policy, knowing it will make their lives as officials more difficult because the payoff is great. An engaged public bolsters the opportunity for officials —and cities --to take risks on local issues that can have a positive and cumulative national effect. "Imagine if we see citizens as poten- tial political resources," he says. "We have tough things going on. The war in Iraq. Global warming.The decline of rural economies. Can you solve this alone? I don't think so, not even with the best will in the world. But if you have active citizens... many hands make light work." Encouraging cften pa+Uclpadon; overcoming cynicism Loeb says the way to start is by going to the people, rather than asking them to come to you. Town hall meetings, lis- tening sessions and hearings, and other activities can be held in community centers, churches, local parks, and even homes. The danger, he warns, is in talking only with one group. "Sometimes you get tripped up by who you talk with," Loeb says. "If you only talk to a small fraction of the community, then you have problems. It's not ill will, it's insularity." Another stumbling point is the ten- dency of individuals to avoid what they think is impolite or contentious debate, leaving real issues languishing unresolved. "You want to talk about the real issues," Loeb says. "If you think the prob- lem is real, I think it requires govern- ment action.The tendency is not to make waves. We have the notion that difficult conversations will all end up like a Bill O'Reilly or Crossfire show. Conflict is normal.You can have a conversation." Cynicism also can put the brakes on. "When I was growing up;' Loeb says, we trusted that if we spoke out, MINNESOTA CITIES MAY 2007 government would respond. That's not the feeling anymore. I think people 'are disenchanted, and government gets tarred with a brush. America's prevail- ing culture of cynicism also insists that nothing we do can matter. It teaches us not to get involved in shaping the world we'll pass on to our children." Loeb says the cynicism he perceives exists partly because some corpora- tions actively create doubt about gov- ernment being able to address common problems. Some corporations seek to privatize everything, or leave it to the market.And, while the market has its place, Loeb says many problems can only be tackled through common action and decision- making. "We can't afford to have private interests undermining the chance for the very conversations that can lead to common solutions," he says. One way to begin to thwart cyni- cism is by broadening the base of the public voice, Loeb says. His perspective is bolstered by the Democratic Gover- nance Project of the National League of Cities (NLC). The initiative seeks to encourage officials to re- engage citizens in direct Vork with city officials and staff —an //increasingly important effort in a time when public resources aren't suffi- cient for solving public problems. NLC points out that small- and large -group meetings and network -based recruit- ment are two successful democratic principles for fostering involvement that can be practiced by acknowledging and welcoming a range of views —an increasingly important step considering rapid demographic changes in Minne- sota that include new immigrants and a burgeoning elderly population.The project works to involve and connect citizens in meetings so they can learn, bridge barriers, and consider options for action and planning.To learn more about this effort, see page 11 or visit: www.nlc.org. "It is more difficult to engage ordi- nary citizens than to make key decisions without them," Loeb says. "But you get better policy; better acceptance of policy, and you are less insulated.You know what ordinary people are going through when you set up more struc- tures for participation. It makes for better 1olitics, not drive -by decision making." Setting standards and radical patience Setting standards and practicing radical patience also helps prevent the burnout that fosters cynicism among officials and the public. "When we are disenchanted we can let that bleed into everything and say everything is corrupt," Loeb says. "But that takes away the standard. What we need to do is set standards for govern- ment officials and to hold them up to it." Radical patience is the notion that real, urgent issues exist, but cannot be solved all at once. "The idea of radical patience is a bit contradictory. It is not the same as com- placency," Loeb says. "It recognizes the need for urgent action in key areas, like global warming. But also for continued action that takes place over a course of time. Sometimes you have to keep going even if the initial fruits are elusive." In the end, real citizen involvement allows leaders to take risks. He points to Seattle Mayor Greg Nickels' efforts to curb global warming. "Mayor Nickels initiated the idea that individual cities have power to do something about global warm- ing," Loeb says. "He challenged local businesses and other cities to meet or exceed the Kyoto Protocol on global warming.That's exceptionally powerful. More than 450 cities have signed on, including about 25 from Minnesota." Loeb says Mayor Nickels recognized something was out of control and took a risk. The mayor saw the need for a national solution, but also was aware that our national leadership barely was acknowledging the reality of global warming, much less doing anything about it. So, Mayor Nickels called on cities to lead and be a pivotal part of the solution, leveraging individual city decisions to encourage new technologi- cal investments and give their residents a sense of what might be possible. When you add it all up, the need, importance and value of engaging citi- zens on global warming —or any pub- lic policy issue— comes down to loving our children while recognizing we live in a world of ambiguity, Loeb says. "When we try to act, we need to know it's not always going to be the perfect situation. But you still need to jump in," Loeb says. "We all love our children. We see the importance of giving them a chance. But on global warming, countries that have contrib- uted least to global warming are going to be hardest hit.What you're asking people to do is to change, and to recog- nize that the life of a child in Nigeria 50 years from now is as important as the life of your great - grandchildren." Loeb says local government is the perfect place to start and for national solutions to be tested. Local govern- ment can take risks because of its scale, agility, and proximity to the people. "Not all problems can be solved at the local level. But local government can test ideas, learn from other govern- ments and countries, and demonstrate that action is possible," he says. "Local government must focus on local needs, but when local governments make local decisions, those decisions have an undeniable, national cumulative effect. If you wait because you're caught in The Perfect Standard, you won't accomplish anything. Real life is messy and you have to jump in." r Stephanie Lake is training and conferences manager with the League of Minnesota Cities. Phone: (651) 281 -1251. E -mail: slake@jmnc.org. SOUL OF A CITIZEN— DEVELOPING A CULTURE OF CIVIC ENGAGEMENT Mt t Paul Loeb ¢t the League's Annual Con- ference acid Marketplace,.:. June 27 -29 in Duluth. Hcss the opening key- note speaker and will address attendees during the opening session slated Pram. 3:15 -5 p.m., Wednesdayjune 27. Registration acid a full pros= schedule are available online in theTrainuag and Conferences section of the League . web site at wwwJnuacorg. MAY 2007 MINNESOTA CITIES \DC�^i i k. DEMOCRATIC LOCAL GOVERNANCE Putting the "Public" Back in Public Policy The Citizens League has shown that citizens acting in nonpartisan roles can deliver solutions that experts cannot on their own. The research we've done confirms that the limited role of citizens hinders us from solving our most important policy challenges. n 2008, Minnesota celebrates its ses- quicentennial —its 150th anniver- sary as a state.To mark this historic event, the Citizens League designed the Minnesota Anniversary Project (MAP 150) with an unorthodox idea in mired: Give a�vev Min- nesota citizens a ereater role and 1 our and Bight now, Minnesotans contribute ' by investing their taxes (mandatory). Voluntary contributions are generally limited to a thumbs -up or thumbs - down at the ballot box, a comment at a public hearing, or a time intensive cornmitment to a task force. Making matters worse, media pundits talk as if people are ignorant, stupid, apathetic, or all of the above. — With a redefinition of policy- making and citizens' roles, citizens have the abil- ity to infuse policy - making with badly needed common sense and can-do thinking. By overlooking this capacity, Minnesota misses three unique oppor- tunities. First, citizens have information that rs of se lost in policy -mak- ing. They know first -hand how poli- cies play out in their everyday lives. For example, senior citizens know the difficulty of trying to untangle Medi- care Part D. Immigrants told Citizen's League researchers that many of their kids are bored in school —the opposite of conventional belief. And foram e ty taxpayers, following th — is like trying to find the start and end o e same noodle in a sp etti ow . By Stacy Becker Second, citizens are already accom- plisliis3' ncy- makers in their roles as parents, employees, neighbors, and so forth. They make countless deci- sions as they go about their everyday lives (how far to commute, whether to smoke, whether to work hard in school) that have an impact on broader soci- ety. Without people being willing and able to carry them out, public policies are just more words on paper. Policies that are not built on this recognition are doomed to be ineffective. Third, citizens can model civil publi discussions, ecause it's happening too "irifrequently in our politics or media. aCitizens can demonstrate how respect - ftil conversations between diverse poin of view can lead to productive policy solutions. The purpose of MAP 150 is to create new civic problem - solving capacity in Minnesota by tapping the potential of citizens to co-produce the common good. Citizen Involvement a la MAP 150 During the initial phases of MAP 150, the Citizens League conducted video- taped interviews of citizens through- out Minnesota; convened focus groups of immigrants, who are new -comers to our civic culture, and of established pub- lic leaders; and completed an innovative, statewide scientific survey on public - policy priorities and civic engagement. Our goal was to find out if people are hopeful about their future, how they view the role of citizens in creating a better future, and what their policy pri- orities are for the future. The findings of this work highlight significant civic challenges for all of us: • The status quo isn't sufficient. Doing more of the same to achieve our pol- icy priorities simply won't work. • Our current processes for developing solutions promote the excessive par- tisanship and gridlock that prevents real problem - solving. • We need to rethink some of the f inda- mental roles and responsibilities of citi- zens, governments, businesses, and other institutions, along with the politics we need to achieve better outcomes. It's not that there aren't already plenty of opportunities for citizens to weigh in. But often these processes are simply looking for citizens to affirm some already decided course of action. MAP 150 envisions a different type of citizen involvement.The current opportunities for civic involvement may be part of the problem. People often say they are bor- ing, too time consuming, exclusionary, or unproductive. Our current methods of "engagement" simply don't work in people's busy daily lives. IdenWng Priorities MAP 150's statewide poll showed that most Minnesotans feel confident about MINNESOTA CITIES 1 () tin \ MAY 2007 their ability to create a good future for themselves and their families. But when �t comes to public systems, the politi- ca] process, and their employment secu- rity, Minnesotans express considerable doubts. According to the survey, 55 per- cent are concerned about the afford- ability of health care, and 66 percent feel that the quality of our public edu- cation system is in trouble.A major- ity think that too much power is in the hands of large corporations. The most pressing concern is con- trolling taxes, especially property taxes. It's not that people aren't willing to pay taxes; some are willing to pay even higher taxes for their policy priori - ties.Theyjust don't understand what they're gettirfg tor me money. n about health -care, education, and taxes runs an undercurrent of vulnerability: these are fundamental systems that underpin our society. Government, employers, and the health care industry are some of the key institutional "anchors" in our lives, and trust in them is weakening. It's one thing to be proudly self -reli- ant in a structured, dependable system. It's another when that system cannot The trusted or counted on to be there when you need it. Politics as usual is making things worse. Political processes are being used to further polarize and divide people grappling with and uncertain about change rather than to solve the issues these citizens care about.The Citizens League is deeply troubled by this, as the people of Minnesota should be. But we take our lead from citizens who believe Minnesota can solve its problems. Sur- vey respondents were very positive about our capacity to solve problems, and more than 50 percent said citizens themselves can do more to help solve these public problems. The question for MAP 150 is: How can we integrate the confidence and ability Minnesotans use in solving their individual, everyday problems into solving public problems? MAP 150 policy agenda Over the next 18 months, the Citizens League will experiment with new forms of policy- making in areas Min- nesotans care about most.We know the processes have to be interesting, meaningful, and produce real results— MAY 2007 in a word, they need to be different. We'll work with groups of citizens in partnership with political, community, and business leaders to address four questions. How can politics become more func- tional in solving society's shared prob- lems? The search for common ground is not a struggle to force everyone to think the same way. It is the search for meaningful and civil forms of pub- lic discussion, so we can learn from one another and challenge ourselves to grasp new solutions. MAP 150 has some exciting dem- onstration projects to test whether col- lective decision- making can improve public processes and outcomes. For example, some of the most politically - charged decisions at the local level involve development projects and land use. The public processes and politi- cal decision - making are often sub par because the issues are complicated, time is short, and self - interest runs high.The tools exist to develop simulation models where citizens could explore the impli- cations o£ various development deci- sions, in a face -to -face meeting or at home. What can students teach us about how school and community need to change so we see dramatic improvements in student achievement? Minnesotans are at a tipping point about K -12 edu- cation. Two-thirds think public educa- tion is in trouble. What is lost in all the expert -led discussions are the students. Rarely do we talk about what will motivate students to excel, or how oth- ers can help them excel. The Citizens League believes asking this question will bring desperately needed insight and fresh ideas into a stale and unpro- ductive discussion. How can we make our health care system more affordable and secure, regardless of a person's work situation? Far too many Minnesotans find our health care system to be a source of vulnerability: 39 percent say the pos- sibility of losing their insurance if they lose or change jobs is a major problem for them, and 28 percent say that pay- ing the cost of a major illness is a major problem. Minnesotans believe health care is of such paramount importance that it shouldn't be dependent on employment status.They are skeptical of the health -care industry when it MINNESOTA CITIES comes to cost control. But they are not simply casting blame; they know that they too bear responsibility. Minneso- tans want costs under control, with an emphasis on prevention. How can we remove the mystery from how our taxes are used? Taxes support the common goals we wish to achieve. If it's not clear how tax dollars are being used, it is more difficult to accomplish meaningful systems reform. But over the years, Minnesota's tax system has become confusing and overly compli- cated.The system of transfers between units of governments makes it virtu- ally impossible to understand where tax dollars are going or who should be held accountable for their use. oft surpris- in ei ht in 10 Minnes look - ing for more clarity in how their taxes are spent. e-7 a hook at so called "truth -in- taxation" (TN'f� notices. With the focus solely on how much levies are proposed to be increased, the only thing a citizen can do at a TNT hearing is complain about higher taxes. The TNT fortes utterly fail at fostering informed discus- sion and comment about what services citizens want and what they are willing to pay for them. MAP 150 will work with citizens to develop an alternative TNT statement that gives taxpayers the meaningful information they want. Next Steps The mission of the Citizens League is to build civic capacity in Minnesota- - to build common ground and improve the problem - solving capacity of Minne- sotans. For the Citizens League, MAP 150 is an opportunity to achieve this mission —to stretch how we engage with citizens; to have confidence in citizens' interest in the common good; to harness an enormous, but mostly untapped, resource in solving the most vexing issues of today and of our chil- dren's future world: the collective wis- dom of citizens. To learn more about the MAP 150 project, visit: www.map150.org.To get involved, contact Erin at erin@ map 150.org. It Stacy Becker is MAP 150 project director. She is the former budget director and former public works director with the city of St. Paul. 1 ©(c\ 10 Strategic Governance: A Community Integration Process overnance is more than respon- sive representation; it is also responsive representation. And it also is responsible stewardship that protects the quality and Vital- ity of a community in a manner that values its future and creates a sense of expanding well-being among its citizens. For this reason, the governing body must recognize, respect, and integrate all the forces impinging upon, and trying to influence, the community's direction and priorities. It achieves this integration by: ■ Defining and communicating a vision of what the governing body wants the community to become as a result of its leadership actions. This vision •literally is a projection of what the community will be five to 10 years in the future as a direct result of the governing body's efforts and those of other key groups involved in shaping the community's future. • Developing a frill awareness and appre- ciation of the operating and economic/ political environment in which that vision is to be fulfilled by the govern- ing body and community action. • Establishing direction through goals, budgets, and programs that support attainment of the vision and objec- tively reflect the realities of the oper- ating environment. • Providing policies and decision - making guidelines to staffs, boards and commissions, and advisory groups that focus community energies and priori- ties toward achievement of the vision. • Communicating with all citizens to articulate the vision, attain commu- nity support and citizen involvement, and foster an atmosphere of trust and confidence in the community's elected leadership. • Building leadership coalitions with other "power" groups within the com- munity or region who, by combining By Carl H. Neu, jr. their forces and leadership agendas, make possible or accelerate attainment of key components of the vision. In carrying out the process outlined above, one must recognize also that a subtle and pervasive revolution is taking place that substantially alters how elected officials interact with and represent the electorate. John Naisbitt, in his best selling book, Megatrends, clearly identified this key social trend and predicted it would revolutionize local government throughout America. It has; and in the process, it has also altered the role of elected governing bodies--especially city councils and county commissions. They are no longer primarily "repre- sentatives" and decision - makers; they have become catalysts for building con- sensus and coalitions for change. Representative government, in which key decisions affecting com- munities' futures are made solely by elected leaders, is becoming a myth. Legislatures historically were chosen to represent electors; decide crucial issues; and set the Hiles, policies, and laws that guided a community. Today, people who are affected by a decision are becoming progressively more desirous of involve- ment in framing the community's vision and the decision - malting process used to determine actions and programs for the attainment of that vision. The new working order represents a partnership between elected and elector that emphasizes education and commu- nication as a forerunner to action.The recent emphasis on communication by mayors and councils in many cities is symptomatic of the phenomenon. City -vide and ward communication meetings, neighborhood referral pro- cesses, and "town meeting" discussions on critical issues all reflect conscious- ness of this trend and its effect on vital community decision- making processes. The role of the elected official in this new working partnership with the elector is to: ■ Identify and focus issues that need to be addressed. ■ Facilitate sharing of information, communication, and education of electors on relevant issues. ■ Act as the integrator of divergent opinions and groups. • Develop consensus on the community vision and appropriate goals and actions to be taken. • Ratify the emergent consensus through legislative action. ■ Implement programs, policies, and projects created by the legislative action in reflection of the community consensus. • Maintain support for the vision and implementation of actions taken. This revolution in public decision - making literally is turning the tradi- tional governing process upside down. Municipal governance now is a pro- cess for the integration of potentially conflicting energies into directions and cooperative efforts that benefit the conununity's future.The role ofinte- grator of these energies belongs to the governing body The quality of its per- formance in carrying out this role is determined by its ability to act as an effective parmer with the electorate, and by the supportive contribution and behaviors of each of its members. r Carl H. Neu,Jr. is executive vice president of Neu and Conepany, a local government consultancy firm in Lakewood, Col. Web site: www.carlam.eom. 02006. All rights reserved. Excerpted with permission of the author Mr. Neu will present at the LMC 2007 Leadership Conference for Newly Elected Officials. Seepage 26 for details, or visit the LMC web site at: www.Imnc.org. NOVEMBER 2006 tai l N NESOTA CITIES {�� 1 3 • Resolution No. 13292 A RESOLUTION ESTABLISHING A POLICY AND GUIDELINES FOR THE USE OF ELECTRONIC COMMUNICATIONS BETWEEN CITY COUNCIL MEMBERS WHEREAS, the use of electronic communications is increasing as a means of communications in all parts of our society; and, WHEREAS, information received or discussed through electronic means by a quorum of a public body including the Hutchinson City Council could be considered a violation of the Open Meeting Law; and, WHEREAS, the City Council in an effort to fully comply with the provisions in spirit of the Minnesota Open Meeting Law desires to define guidelines regarding the use of electronic communication among its members, members of the public and city staff, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the guidelines for electronic communications between City Council • Members in the City of Hutchinson attached hereto as Exhibit A is hereby adopted. Adopted by the City Council this day of 2007 ATTEST: Gary D. Plotz City Administrator • Steven W. Cook Mayor 1 O C S) 0 • GatdeRom for Flechanic Commanimdons berweea Couuell Members in the City ofAetehlusoo These guidelines apply to all members of the City Cormcil end all members of Council and City committees, commissions, sub-committxa etc. in the City o(Hutchiason. For purposes of these guiddiom, reference to Council Members includes members of all other city eonmullees and groups subject to the Open Mating Law. Reference to the Council shell include all such groups and meetings. - For papa of these guidelines, "electronic means" means email, instant.m^ —g-lnv chahvoms, and related electronic conversation. For purposes of these guidelines, "City Administ aue mane the city cleric, manager, administrator or his/her designee. These gu•deines apply regardless of whether the Council Member is using a city- provided email address and accoont, higlocr peal email address or account, or one provided by his/her employer. M"ting ararerlafr Electronic communication of meeting materials should generally be conducted in a one - way communication from the City Adminisiml r to the council. • Council Mambas may receive agenda materials, bac kgramd mformafio4 and other meeting materials via email attachment or other electronic means (snob as file sharing) from the City Administrator. • If a Council Member has questions or comments about materials received, wbe should inquire via electronic means directly back the City Administrator. A Couraal Member should not copy other committee members on his/ber inquiry. • If the clarification is one of vehu to other Council Members, the City Administrator may send follow-up materials or information to the council, Materials relating to agenda items of a meeting must also be made available to the public at the meeting. Conanunkadon during counrU rneedngs • Council Members will not communicate with one another via electronic mean during a public meeting. • Council Members will not communicate with any member of city staff via electronic means during a public meeting. toce) OCS� . • Council Members will not communicate with the public via electronic means during a public meting. Communicaden outside of Council meednp • Council Members should generally act with caution when using electronic means to communicate with one another, being mindful of the Minnesota Open Meeting Law. • If a Council Member wishes to share information with other members, s/he should do so through the City Administrator. lire Council Member may request the City Administrator distribute materials to others. The communication should not invite response to or discussion between any Council Members, including replies to the person making the distribution request. This should be considered a method for providing one -way information to other members of the Council. Again remember that materials relating to agenda items for city business must be provided to the public at the meeting. • Council Members will not communicate with any member of city staff via electronic means other than the City Administrator and then only in keeping with these guidelines. • If a Council Member wishes to address only one other member through electronic means on any topic related to city business, s/he can do so directly, but should be mindful of the following: o The communication is to be one to one. Serial communications or successive communications to other Council Members will not be used. • o The recipient of an electronic message or inquiry should reply only to the sender, will not copy others on the reply and will not forward the original email to other Council Members. o 'the sender of an electronic message will not forward or copy the recipient's reply to any other Council Member. • If a Council Member receives an electronic communication from any source related to city business and distributed to multiple Council Members (i.e., an email sent to the entire council from a member of the public; or an email sent to three Council Members from a local business), s/he will reply ouly to the sender. The reply will not be copied to all on the original distribution or forwarded to any other Council Member. • If a Council Member receives listsery distributions, electronic newsletters, of participates in electronic discussion forums where other Council Members are also likely to participate (such as chat rooms), the Council Member will not reply 106c) \ OC.S,) • to any distribution or comment so that the reply is copied to the entire distribution group, or any part of the group that might include other Council Members. The Council Member will instead respond only to the sender of any message or inquiry, Classification and retention ojderlronlc communications Regardless of whether electronic communication by a Council Member is taking place on a city- provided computer, home computer or other Computer system, classification of information as public, private or other is governed by the Minnesota Government Data Practices Act (Minn. Stat. Chapt. 13) and should be treated accordingly. • Council Members should retain electronic communications in keeping with city policies and procedures, whether such communication takes place on a city- provided computer, home computer or other computer system. LI • I O Ce) I C) CS) Resolution No. 13293 A RESOLUTION REAFFIRMING CITY COUNCIL LIMITS IN THE ADMINISTRATION OF CITY AFFAIRS WHEREAS, it is the primary responsibility of the City Council of the City of Hutchinson to be concerned with the overall policy considerations and future development of the City; and, WHEREAS, the City has employed a City Administrator and other personnel to administer the day - to-day affairs of the City; and, WHEREAS, the City Administrator has the responsibility to supervise all other employees of the City and consequently individual Council Members have no authority to direct or supervise City employees; and, WHEREAS, under Hutchinson City Charter Section 2.11, "neither the Council nor any Council Member shall give orders to any City employee either publicly or privately ", NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON • That in recognition of the recitals above, the City Council, as a group or any of its members, shall not direct individual City department directors or City employees either in person, by phone, letter or email, or assign or direct employees to complete tasks, conduct research, or suggest a particular way of accomplishing individual employee's responsibilities, this all in recognition of the position of the City Administrator whose responsibility it is to direct and supervise City employees and departmental directors. Adopted by the City Council this 2007 ATTEST: Gary D. Plotz • City Administrator day of Steven W. Cook Mayor � C�S� i' MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: City Administrator Gary Plotz FROM: Sgt. Tom Gifferson DATE: 12 -11 -07 RE: 1996 Chevrolet S -10 Vin:1GCDT19W9T8132461 Mr. Plotz, The Police Department wishes to dispose of the above mentioned vehicle via public auction on 12- 12 -07. The vehicle was acquired through a DWI related forfeiture. It has been past practice to register forfeited vehicles in the name of Hutchinson Police Services. At time of public auction the title was then signed by the Chief of Police or a • department representative assigned by the Chief. It has been recently brought to my attention that this practice may not be in line with the city's policy for the disposal of property. We have the above mentioned vehicle scheduled to be sold at public auction tomorrow morning at the Hotovec Auction Center. Therefore in light of this information I would respectfully request you to bring this issue in front of the City Council tonight, 12- 11 -07, to approve the disposition of this vehicle. Thank you. • PAYROLL DATE: December 7, 2007 Period Ending Date: December 1, 2007 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT ACCT# NAME DESCRIPTION $26,329.71 9995.2034 WITH. TAX Employee Contribution - Federal Tax ACCOUNT $13,162.87 9995.2240 Employee Contribution - Soc.Security $3,836.55 9995.2242 Employee Contribution - Medicare $43,329.13 Sub -Total - Employee Contribution $13,162.87 9995.2240 Employer Contribution - SocialSecury $3,836.55 9995.2242 Employer Contribution - Medicare Per Journal Entries Fica $ 26,325.74 $16,999.42 Sub -Total - Employer Contribution Medicare $ 7,673.10 Withholding $ 26,329.71 $60,328.55 Grand Total -Withholding Tax Account Total $ 60,328.55 or 288.23 9995.2035 MN DEPT OF REVENUE State Tax $ 11,288.23 $15,924.03 9995.2241 PERA Employee Contribution - Pension Plan $19,086.01 9995.2241 Employer Contribution - Pension Plan $35,010.04 Sub -Total - PERA $15.86 9995.2243 PERA -DCP Employee Contribution - Pension Plan $15.86 9995.2241 Employer Contribution - Pension Plan Para $ 35,025.90 $31.72 Sub - Total - DCP DCP $ 15.86 $35,041.76 GRAND TOTAL - PERA Total $ 35,041.76 Finance Director Approval • Difference $0.00 $0.00 $0.00 R55APPYR CSV20000VO CITY OF HUTCHINSON By Check Number AP Pa ment Register with Voids Check Date 12/05/2007 - Ck Date GL Date Type Check # Vendor Name Amount 12/05/2007 12/05/2007 PK 146083 ' 121750 CORNERSTONE CONTRACTING 15,785.00 12/05/2007 12/05/2007 PK 146084 104353 HENKE, MARY 121.65 12/05/2007 12/05/2007 PK 146085 114928 HOLT TOURS 475.00 12/05/2007 12/05/2007 PK 1460861 1 102533 HUTCHINSON CONVENTION & VISITO 6,424.44 12/05/2007 12/05/2007 PK 146087 102038 HUTCHINSON, CITY OF 197,178.45 12/05/2007 12/05/2007 PK 146088 102489 MCLEOD COUNTY COURT ADMINISTRA 522.00 12/05/2007 12/05/2007 PK 146089 112260 MINNESOTA GREEN EXPO 93.00 12/05/2007 12/05/2007 PK 146090 124956 MUNICIPAL BOUNDARY ADJUSTMENTS 215.00 12/05/2007 12105/2007 PK 146091 120514 SPRINT 2,112.97 12/05/2007 12/05/2007 PK 146092 123802 TARGET BANK 292.09 12105/2007 12/05/2007 PK 146093 108598 WAL -MART COMMUNITY 16.73 223,236.33 Account Nu # 223,236.33 C� • L �J • • R55APPYRV CSV20000VO CITY OF HUTCHINSON By Check Number AP Payment Register with Voids Check Dates 12111/2007 - Ck Date GL Dale Type Check # Vendor Name Amount 12111/2007 12111/2007 PK 146094 124031 1ST CLASS TOWING INC 162.80 12/11/2007 1211112007 PK 146095 102759 AARP 310.00 12/11/2007 12/11/2007 PK 146096 102202 ABDO, EICK & MEYERS 150.00 12/11/2007 1211112007 PK 146097 102126 ACE HARDWARE 561.81 12/11/2007 12111/2D07 PK 146098 102217 AEM MECHANICAL SERVICES, INC 115.20 12/11/2007 12/1lf2D07 PK 146099 101827 AG SYSTEMS 49.25 12/11/2007 12111/2007 PK 146100 105048 ALL AMERICAN SPORTS CORP 530.52 12/1112007 12/11/2007 PK 146101 122030 ALPHA WIRELESS 53.25 12/11/2007 12111/2007 PK 146102 124950 AMERICAN MESSAGING 133.78 12/11/2007 12/112007 PK 146103 102430 AMERIPRIDE LINEN & APPAREL 296.37 12/11/2007 12/11/2007 PK 1461 OL41 1 124929 ANDERSON, MARY 40.00 12111/2007 12/11/2007 PK 146105 105204 ARCTIC GLACIER PREMIUM ICE INC 99.88 12/11/2007 12/112007 PK 146106 102273 ARNOLD'S OF GLENCOE, INC 320.56 12/11/2007 12/112007 PK 146107 111041 ARROW TERMINAL LLC 23.43 12/11/2007 12/112007 PK 146108 103032 ASPEN EQUIPMENT CO 194.75 12/11/2007 12/11/2007 PK 146109 102303 AUGUSTA BUILDING CORP 19,432.75 12111/2007 12/11/2007 PK 146110 101926 BARR ENGINEERING CO 9,839.50 12/11/2007 12/11/2007 PK 146111 102367 BELLBOY CORP 1,288.58 12/11/2007 12/11/2007 PK 1461121 1 105557 BENNETT MATERIAL HANDLING 177.86 12/11/2007 121112007 PK 146113 124951 BERGGREN, TOM 50.00 12/11/2007 121112007 PK 146114 101838 BLACK HILLS AMMUNITION 3,669.50 12/11/2007 12/112007 PK 146115 119212 BLOCK FARMS & TRUCKING INC. 6,106.56 12/112007 12/112007 PK 146116 101987 BRANDON TIRE CO 1,447.44 12/112007 12/112007 PK 146117 102752 BRAUN INTERTEC CORP 1,523.20 12/112007 121112007 PK 146118 122919 BRYAN STREICH TRUCKING 1,148.11 12111/2007 12/112007 PK 146119 102470 BUFFALO CREEK ENTERPRISES 59.52 12/11/2007 12/11/2007 PK 146120 123760 BURNETTITLE 27.83 12/11/2007 12/11/2007 PK 146121 121089 BUSHMAN, RAQUEL 366.93 12111/2007 12/1112007 PK 146122 102136 BUSINESSWARE SOLUTIONS 2,389.40 12/11/2007 12/11/2007 PK 146123 124971 C & J TECHNOLOGY INC 232.15 121112007 12/1112007 PK 146124 102456 C & L DISTRIBUTING 17,755.15 1211112007 12/1112007 PK 146125 104512 CALIFORNIA CONTRACTORS SUPPL 171.54 12/11/2007 12/11/2007 PK 146126 121311 CARQUEST OF HUTCHINSON 60.74 12/112007 12/11/2007 PK 146127 104391 CENTRAL HYDRAULICS 337.33 12/11/2007 12/11/2007 PK 1461281 102253 CENTRAL MCGOWAN 449.59 12/112007 12/11/2007 PK 146129 102060 CHANHASSEN DINNER THEATRES 2,012.00 12/112007 12111/2007 PK 146130 102227 COLLINS BROTHERS 329.40 12111/2007 12/1112007 PK 146131 124878 COMDATA CORPORATION 1,703.57 12/11/2007 12/11/2007 PK 146132 102484 CORPORATE EXPRESS 2,157.85 12/11/2007 12/11/2007 PK 146133 121640 CREEKSIDE SOILS 1.92 12/1112007 12!1112007 PK 146134 103123 CRONATRON WELDING SYSTEMS IN 462.14 12/11/2007 12111/2007 PK 146135 102289 CROW RIVER GLASS 2,100.00 1211112007 12111/2007 PK 146136 102220 CROW RIVER PRESS INC 130.07 12/11/2007 12/1112007 PK 146137 124932 CS MCCROSSAN INC 652.53 12111/2007 12111/2007 PK 146138 124958 CUSTOM INSTALLATIONS 395.00 12/11/2007 1211112007 PK 146139 104377 CUSTOM PRODUCTS & SERVICES 101.44 12/11/2007 12/11/2007 PK 146140 105158 CXT INC 241.86 12111/2007 12111/2007 PK 146141 119458 DAVE'S PALLET SERVICE 2,376.00 Void Amou 1211112007 12/11/2007 PK 146142 102488 DAY DISTRIBUTING 2,326.50 12/11/2007 12/11/2007 PK 146143 102698 DEVRIES, RANDY 30.56 12/1112007 12/11/2007 PK 146144 121697 DIMLER, KYLE 63.05 12/11/2007 12/11/2007 PK 146145 102710 DOMINO'S PIZZA 42.48 12/1112007 12/11/2007 PK 146146 104084 DONOHUE &ASSOCIATES 28197 12/1112007 12/11/2007 PK 146147 102275 DPC INDUSTRIES INC 2,928.64 12/11/2007 12/1112007 PK 146148 113181 DROP -N-GO SHIPPING, INC 54.15 12/1112007 12/11/2007 PK 1461491 1 124930 DUESTERHOEFT, LINDA 40.00 12/1112007 12/11/2007 PK 146150 102647 DYNA SYSTEMS 196.44 12/11/2007 12/1112007 PK 146151 122792 EARTHLY DELIGHTS, LTD. 4,842.84 12/11/2007 12/11/2007 PK 146152 102726 ECOLAB PEST ELIM 56.45 12/1112007 12/11/2007 PK 146153 102354 ECONO FOODS 311.38 12/11/2007 12/11/2007 PK 146154 103001 EDAM 200.00 12/11/2007 1211112007 PK 146155 105555 EHLERS & ASSOCIATES INC 7,700.00 12/11/2007 12/11/2007 PK 146156 120855 EVENT SOFTWARE 945.00 12/11/2007 12/11/2007 PK 1461571 1 102339 EWING, BRENDA 8.82 12/11/2007 12/11/2007 PK 146158 110034 EXTREME BEVERAGE LLC 224.00 12/1112007 12/11/2007 PK 146159 103355 FAITH LUTHERAN CHURCH 250.00 12111!2007 12/11/2007 PK 146160 102223 FARM -RITE EQUIPMENT 3.47 12/11/2007 12/11/2007 PK 146161 104137 FASTENAL COMPANY 225.69 12/11/2007 12/11/2007 PK 146162 121519 FEDEX 32.46 12111!2007 12111/1007 PK 146163 102094 FISHER SCIENTIFIC 321.32 12/11/2007 12/11/2007 PK 146164 103905 FORCE AMERICA 30.41 1211112007 12/11/2007 PK 1461651 120902 FRONTIER PRECISION INC 475.00 12111/2007 12/11/2007 PK 146166 124972 G & J AWNING & GEORGE QUAST 2,000.00 12/11/2007 12/1112007 PK 146167 102526 G & K SERVICES 603.22 12/11/2007 12/11/2007 PK 146168 122812 GE OSMONICS INC 55,216.00 12/11/2007 12/11/2007 PK 146169 103340 GEB ELECTRICAL INC 161.50 12/11/2007 12/11/2007 PK 146170 123363 GMS INDUSTRIAL SUPPLIES INC 58.10 12111/2007 12/11/2007 PK 146171 102333 GOLDEN TONGUE 231.00 12/11/2007 12/11/2007 PK 146172 102087 GRAINGER 317.59 12/11/2007 12/11 /2007 PK 146173 105562 GRANIT BRONZ 147.44 12/11/2007 12/11 /2007 PK 146174 122907 GRIDOR CONSTRUCTION 11,200.00 12/11 /2007 12/11/2007 PK 146175 101874 GRIGGS & COOPER & CO 13,070.82 12/11/2007 12/11/2007 PK 146176 102783 HAARSTAD, EARL 64.00 12/11/2007 12/11/2007 PK 146IT71 1 102528 HAGER JEWELRY INC. 53.25 12/11/2007 12/11/2007 PK 146178 102451 HANSEN DIST OF SLEEPY EYE 1,587.10 12/11/2007 12111/2007 PK 146179 102089 HANSEN GRAVEL 1,632.64 12/11/2007 1217112007 PK 146180 101958 HANSEN & VASEK CONSTRUCTION 7,430.00 12/112007 12/11/2007 PK 146181 102412 HAWKINS INC 2,419.65 12111 /2007 12/1112007 PK 146182 103240 HEMMAH, KATHY 21.90 12/11/2007 12/11/2007 PK 146183 102701 HENRY'S WATERWORKS INC 426.72 12/11 /2007 1211112007 PK 146184 116866 HEWLETT - PACKARD CO 55180 12/11/2007 12/11/2007 PK 1461851 102518 HILLYARD / HUTCHINSON 846.42 12/11/2007 12/1112007 PK 146186 123081 HJERPE CONTRACTING 11,434.50 12/11/2007 12/1112007 PK 146187 102119 HOLT TRUCK CENTER 468.10 12/11/2007 12/1112007 PK 146188 102961 HRA 450.00 12/11/2007 12/11/2007 PK 146189 121947 HSBC BUSINESS SOLUTIONS 10.37 12/11/2007 12/11/2007 PK 146190 102363 HUTCH SPORT SHOP 264.00 12/11/2007 12/11/2007 PK 146191 102139 HUTCHINSON AREA CHAMBER OF C 30.00 12111/2007 12/11/2007 PK 146192 122063 HUTCHINSON AREA HEALTH CARE 1,908.00 12/11/2007 12/11/2007 PK 1 1461931 1027971 HUTCHINSON AREA UNITED WAY 14.97 0 • 11 • 11 • 12/11/2007 12/1112007 PK 146194 102530 HUTCHINSON CO -OP 8,588.41 12111/2007 12111/2007 PK 146195 102537 HUTCHINSON LEADER 7,311.15 12111/2007 12/11/2007 PK 146196 102805 HUTCHINSON SAFETY COUNCIL 250.00 12/11/2007 12/11/2007 PK 146197 121987 HUTCHINSON SENIOR ADVISORY B 1,518.75 12/1112007 12/11/2007 PK 146198 102541 HUTCHINSON TELEPHONE CO 7,432.74 12/1112007 12/11/2007 PK 146199 105161 HUTCHINSON UTILITIES 105,166.41 12111/2007 12/11/2007 PK 146200 102543 HUTCHINSON WHOLESALE 92118 12/11/2007 12/11/2007 PK 1462011 1 102038 HUTCHINSON, CITY OF 321,500.00 12/11/2007 12/11/2007 PK 146202 102038 HUTCHINSON, CITY OF 123,600.00 12/11/2007 1211112007 PK 146203 102038 HUTCHINSON, CITY OF 37,627.00 12/11/2007 12/1112007 PK 146204 102635 HUTCHINSON, CITY OF 6,817.26 12/11/2007 12111/2007 PK 146205 103099 HUTCHINSON, CITY OF 127,567.50 12/1112007 12/11/2007 PK 146206 103246 HUTCHINSON, CITY OF 15,464.76 12/11/2007 12/1112007 PK 146207 103606 INDEPENDENT EMERGENCY SERVIC 75.00 12/11/2007 12/1112007 PK 146208 102779 INDEPENDENT SCHOOL DIST. #423 22,337.37 12/11/2007 12/1112007 PK 1462091 103051 INFRATECH 8,267.94 12/11/2007 12/1112007 PK 146210 117018 INTERNATIONAL CODE COUNCIL IN 70.00 12/11/2007 12111/2007 PK 146211 103520 INTERSTATE BATTERY SYSTEMS Of 202.17 12/11/2007 12/11/2007 PK 146212 105375 J & J EROSION CONTROL SERVICE 134.00 12/11/2007 12/11/2007 PK 146213 102062 JACK'S UNIFORMS & EQUIPMENT 337.74 12/1112007 12/11/2007 PK 146214 121990 JAY MALONE MOTORS 1,433.00 12/11/2007 12/1112007 PK 146215 102208 JEFF'S ELECTRIC 2,536.67 12/11/2007 12/11/2007 PK 146216 101938 JOHNSON BROTHERS LIQUOR CO. 9,529.26 12/1112007 12111/2007 PK 1462171 102555 JUUL CONTRACTING CO 16,928.00 12/11/2007 12111!2007 PK 146218 120122 KOSEK, JEFF 1,435.00 12/11/2007 12/11/2007 PK 146219 105697 KQIC -0102 654.00 12/11/2007 12/1112007 PK 146220 102123 KRISHNAMOORTHI, CHITRA 6.03 12/11/2007 12/11/2007 PK 146221 102561 L & P SUPPLY CO 5,354.17 12/11/2007 12/11/2007 PK 146222 101991 LAKES GAS CO. 609.33 12111/2007 12/11/2007 PK 146223 124403 LANDFORM 8,148.59 12/11/2007 12/11/2007 PK 146224 124931 LIEPKE, KELLI 160.00 12/11/2007 1211112007 PK 146225 104499 LOCATORS & SUPPLIES 309.67 12/11/2007 12/11/2007 PK 146226 101984 LOCHER BROTHERS INC 21,381.38 12/11/2007 12/1112007 PK 146227 102145 M -R SIGN 948.67 12/11/2007 12/1112007 PK 146228 102093 MANKATO MACK SALES 305.70 12/11/2007 12/11/2007 PK 146229 124910 MAYTAG LAUNDRY & CAR WASH 518.02 12/11/2007 12/11/2007 PK 146230 102573 MCLEOD COOP POWER ASSN 800.00 12/11/2007 12/11/2007 PK 146231 102489 MCLEOD COUNTY COURT ADMINIST 1,150.00 12/11/2007 12/11/2007 PK 146232 103046 MCLEOD COUNTY RECORDER 46.00 12/11/2007 12/11/2007 PK 146233 103910 MCNICHOLS CO 226.71 12/1112007 12/11/2007 PK 146234 102574 MEEKER WASHED SAND & GRAVEL 4,058.84 12/1112007 12/11/2007 PK 146235 112400 MENARDS - HUTCHINSON 537.82 12/11/2007 12/1112007 PK 146236 102131 METRO ATHLETIC SUPPLY 150.64 12/11/2007 12/1112007 PK 146237 122975 MID AMERICAN SPECIALTIES 718.55 12/11/2007 12/1112007 PK 146238 124968 MILLIKEN & COMPANY 271.55 12/11/2007 12/11/2007 PK 146239 102575 MINI BIFF 75.82 12/11/2007 12/11120071 PK 146240 102449 MINNESOTA CHILD SUPPORT PAYMI 223.93 1211112007 12/1112007 PK 1462411 101947 MINNESOTA DEPT OF LABOR & INDL 15.00 12/11/2007 12/11/2007 PK 146242 102582 MINNESOTA ELEVATOR INC 117.17 12/11/2007 12/11/2007 PK 146243 110869 MINNESOTA PETROLEUM SERVICE 1,456.95 12/11/2007 12111/2007 PK 146244 105157 MINNESOTA SHREDDING 57.95 12/11/2007 12/11/2007 PK 14624511 102583 MINNESOTA VALLEY TESTING LAB 1,119.30 12/11/2007 12/11/2007 PK 146246 124133 MODERN TOWING 74.55 12/11/2007 12/11/2007 PK 146247 118643 NAPA AUTO PARTS 40107 12/11/2007 12111/2007 PK 146248 108780 NELSON, MARGIE 40.00 1211112007 121112007 PK 146249 114919 NORTH SHORE ANALYTICAL INC 125.00 12111!2007 12/11/2007 PK 146250 103014 NORTHERN BUSINESS PRODUCTS 218.55 12111/2007 12/1112007 PK 146251 119452 NORTHLAND CHEMICAL CORP 521.96 17/11/2007 12/11/2007 PK 146252 122214 O'REILLY AUTO PARTS 416.84 1211/2007 12111/2007 PK 1462531 1 122948 OFFICE DEPOT 107.07 l Zl 1/2007 12/11/2007 PK 146254 124333 OLSEN COMPANIES 362.10 1211112007 12/11/2007 PK 146255 104597 OPS SYSTEMS 3,800.00 12/1112007 12/11/2007 PK 146256 107535 PATRICK, STACEY 60.OD 12/11/2007 12/1112007 PK 146257 124952 PETERSON, JUDY 21.49 12/1112007 12/11/2007 PK 146258 101853 PHILLIPS WINE & SPIRITS 8,731.D4 12111/2007 1211112007 PK 146259 101903 POPP, JIM 27.75 12/11/20071 12/11/2007 PK 146260 102445 1 POSTMASTER 1,330.00 12/11/2007 12/11/2007 PK 146261 102493 PREMIER TECH PACKAGING 1,126.61 12/11/2007 12/11/2007 PK 146262 102157 PRINCE OF PEACE SENIOR APT. IN 18,355.19 12111/2007 1211/2007 PK 146263 114391 PRO AUTO & TRANSMISSION REPAII 545.72 12/11/2007 12111/2007 PK 146264 102598 QUADE ELECTRIC 112.77 12/11/2007 12/1112007 PK 146265 102052 QUALITY WINE & SPIRITS CO. 7,197.39 12/11/2007 12/1112007 PK 146266 117434 R & J TOURS INC 370.84 12/11/2007 12111/2007 PK 146267 102398 R & R EXCAVATING 14,369.15 12/11/2007 12/1112007 PK 146268 102604 R & R SPECIALTIES INC 316.23 12/11/2007 12/11/2007 PK 1462691 1 113326 RAININ INSTRUMENT, LLC 72.50 12/11/2007 12/11/2007 PK 146270 124356 REFLECTIVE APPAREL FACTORY INI 39.78 12/11/2007 12/11/2007 PK 146271 121176 REINER ENTERPRISES, INC 1,957.03 12/11/2007 1211112007 PK 146272 114011 REINER, LORETTA 43.00 12111/2007 1211112007 PK 146273 121938 RELIABLE OFFICE SUPPLIES 4744 12/11/2007 12/11/2007 PK 146274 101891 RIEBE SOD CO 875.00 12/11/2007 12111/2007 PK 146275 124209 RIES FARMS 41,006.64 12/11/2007 12/11/2007 PK 146276 104917 ROYAL TIRE 805.55 12/11/2007 12/11/2007 PK 146277 121677 RUCKS, CAMERON D. 921.60 12/11/2007 12111/2007 PK 146278 102225 RUNNING'S SUPPLY 327.33 12/11/2007 12111/2007 PK 146279 102621 SALTMAN LLC 426.48 12/11/2007 12/11/2007 PK 146280 118446 SAM'S TIRE SERVICE 793.67 12/1112007 12/11/2007 PK 146281 102436 SARA LEE FOOD SERVICES 125.12 12/11/2007 1211 V2DO7 PK 146282 102606 SCHMELING OIL CO 47,117.35 12/11/2007 12111/2007 PK 146283 109801 SCOTT'S WINDOW CLEANING SERVI 63.90 1211/2007 12111/2007 PK 146284 115821 SEPPELT, MILES 97.00 1211/2007 1211112007 PK 1462851 1 102605 SEWING BASKET 66.82 12/11/2007 12/11/2007 PK 146286 102609 SHOPKO 113.07 1211/2007 1211/2007 PK 146287 103620 SIEMENS WATER TECHNOLOGIES C 7,001.71 1211/2007 12111/2007 PK 146288 120861 SKYVIEW DAIRY INC 59,167.74 12/11/2007 12/11/2007 PK 146289 120514 SPRINT 36.36 12/11/2007 12/1112007 PK 146290 124959 SPS COMPANIES INC 2,058.50 12/11/2007 12/11/2007 PK 146291 102612 STANDARD PRINTING 160.82 12111/2007 12111/2007 PK 146292 123568 STOCKMAN TRANSFER, INC. 158.40 12/11/2007 12/11/2007 PK 1462931 118862 STRATEGIC EQUIPMENT 717.86 12/11/2007 12/11/2007 PK 1462941 1 124873 STRUTHERS, JESSICA 54.27 1211/2007 12/11/2007 PK 146295 124973 STUART NELSON BUILDERS 51119 12/11!2007 12/1V2007 PK 146296 121020 1 TAPS -LYLE SCHROEDER 20.00 1211/2007 12/11/2007 PK 1462971 102659 TEK MECHANICAL 1,277.08 0 • 0 • • 12/11/2007 12111/2007 PK 146298 120834 TELEDYNE ISCO, INC. 264.12 12/11/2007 12/11/2007 PK 146299 122895 TEWS TRUCKING INC. 1,541.37 12/11/2007 12/11/2007 PK 146300 103870 THOMSON WEST 321.63 12/11/2007 12/11/2007 PK 146301 105540 TONY FORCIER TRUCKING 1,257.50 12/11/2007 12/11/2007 PK 146302 102620 TRI COUNTY WATER 25.56 12/11/2007 12/11/2007 PK 146303 102619 TWO WAY COMMUNICATIONS INC 632.79 12/11/2007 12/11/2007 PK 146304 102624 UNITED BUILDING CENTERS 80.46 12/1112007 12/11/2007 PK 1463051 1 102625 UNITED LABORATORIES 342.60 12/11/2007 12/11/2007 PK 146306 119701 UNUM LIFE INS COMPANY OF AMER 3,295.20 12/11/2007 12/11/2D07 PK 146307 103210 USA BLUE BOOK 3,343.69 12/11/2007 12/11/2007 PK 146308 124019 USPS - HASLER 1,553.62 12/11/2007 12/112007 PK 146309 101974 VIKING BEER 6,334.85 12/11/2007 12/1112007 PK 146310 102132 VIKING COCA COLA 500.36 12/11/1007 12)112007 PK 146311 122357 WASTE MANAGEMENT- SAVAGE 1,231.30 12/112007 12/11/2007 PK 146312 105122 WASTE MANAGEMENT - WINSTED 36,236.79 1211120D7 12J1 1/2007 PK 1463131 1 102929 WEIS, MARK 100.00 12/112007 12M 1/2007 PK 146314 110738 WESTMOR INDUSTRIES 382.22 12/1112007 12/112007 PK 146315 102960 WICHTERMAN, KEN 125.00 12/1112007 12/112007 PK 146316 103452 WINE COMPANY, THE 2,134.28 12/1112007 12/112007 PK 146317 102640 WM MUELLER & SONS 14,909.47 12/11/2007 121112007 PK 146318 102640 WM MUELLER & SONS 447.17 12/11/2007 121112007 PK 146319 102640 WM MUELLER & SONS 755.26 12/1112007 12/112007 PK 146320 102640 WM MUELLER & SONS 147.21 12/11/2007 12/112007 PK 1463211 1 102640 WM MUELLER & SONS 605.00 1211112007 121112007 PK 146322 105208 WOLD ARCHITECTS & ENGINEERS 342.52 121112007 12/11/2007 PK 146323 115390 WOODS, CANDICE 53.14 12/11/2007 12/112007 PK 146324 119211 WORK CONNECTION, THE 1,134.00 12/112007 121112007 PK 146325 102632 XEROX CORP 1,420.73 12111/2007 12/11/2007 PK 146326 103980 ZARNOTH BRUSH WORKS INC 670.95 12/112007 12/112007 PK 146327 105571 ZEP MANUFACTURING CO 358.80 12/1112007 12/11/2007 PK 146328 101919 AMERICAN FAMILY INS CO. 102.78 121112007 12/112007 PK 1463291 1 101872 HA.R.T. 431.07 12/112007 12/1112007 PK 146330 102635 HUTCHINSON, CITY OF 773.00 12/112007 12/1112007 PK 146331 101873 ICMA RETIREMENT TRUST 4,126.92 12/112007 12/1112007 PK 146332 101876 ING LIFE & ANN CO. 1,390.00 12/112007 12111/2007 PK 146333 102449 MINNESOTA CHILD SUPPORT PAYMI 859.32 12/11/2007 12/112007 PK 146334 101914 NCPERS LIFE INS. 636.00 12/112007 12/112007 PK 146335 101875 ORCHARD TRUST COMPANY, LLC 300.00 1,406,789.19 Account Num 1,406,78919