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cp02-28-2007 c - . . AGENDA REGULAR MEETING - HUTClDNSON CITY COUNCIL TUESDAY, FEBRUARY 28, 2007 CALL TO ORDER - 5:30 P.M. 2. INVOCATION - Rev. Mick Murphy, Oak Heights Covenant Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF FEBRUARY 13,2007 Action - Motion to approve as presented 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PLANNING COMMISSION MINUTES FROM JANUARY 16,2007 2. CITY OF HUTCHINSON INVESTMENT REPORT FOR JANUARY 2007 3. CITY OF HUTCHINSON FINANCIAL REPORT FOR JANUARY 2007 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13146 - RESOLUTION FOR PURCHASE (MOSQUITO CONTROL AND CONTOUR MAPS) (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A FIVE-LOT PRELIMINARY PLAT TO BE KNOWN AS EXCELSIOR ADDITION AND A V ARlANCE TO REDUCE LOT DEPTH ON TWO LOTS LOCATED EAST OF ROTARY PARK SUBMITTED BY JEFF MUNSELL WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13137) 2. CON~ERA TION OF A REQUEST TO REZONE PROPERTY FROM R2 TO C5 LOCATED AT 267 4 AVENUE NW FOR CHANGE OF USE FROM CHURCH TO PROFESSIONAL OFFICE BUILDING WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13138 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 07-0458 FOR MARCH 13,2007) 3. CONSIDERATION OF A CONDITIONAL USE PERMIT AND SITE PLAN TO CONSTRUCT A DRIVE-UP BANK FACILITY LOCATED IN THE UC DISTRICT AT 745 HWY 7 WEST SUBMITTED BY HOME STATE BANK WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13139) 4. CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW A USED AUTOMOBILE BUSINESS TEMPORARILY IN THE GATEWAY DISTRICT LOCATED AT 16919 HWY 7 EAST SUBMITTED BY JAMIE EMANS, EMANS AUTO SALES, WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13140) 5. CONSIDERATION OF A CONDITIONAL USE PERJillT TO ALLOW A SIGN SHOP TO BE LOCATED IN THE C5 DISTRICT LOCA TED AT 225 3 A VENUE NW SUBMITTED BY DAVE WEGSCHIED WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13141) 6. CONSIDERATION OF A LOT SPLIT AND VARIANCE SUBMITTED BY THE CITY OF . CITY COUNCIL AGENDA - FEBRUARY 28, 2007 HUTCHINSON FOR CONSTRUCTION OF A TUNNEL AND TRAIL LOCATED ON THE HISTORICAL SOCIETY PROPERTY WITH FAVORABLE PLANNING COMMISSION . RECOMMENDATION (ADOPT RESOLUTION NO. 13142) (d) CONSIDERATION FOR APPROVAL OF TOBACCO LICENSE FOR MAIN STREET SPORTS BAR, INC. (e) CONSIDERATION FOR APPROVAL OF SETIlNG BOARD OF REVIEW HEARING FOR MAY 2, 2007, AT HUTCHINSON CITY CENTER (t) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR THE 3M CLUB ON APRIL 27, 2007, AT THE 3M CLUB BUILDING (g) CONSIDERATION FOR APPROVAL OF MASSAGE LICENSE FOR MELISSA KUZMA LOCATED AT 572 JUUL ROAD SW (h) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO.6- LETTING NO.2, PROJECT NO. 06-02 (WATER TREATMENT PLANT) (i) CONSIDERATION FOR APPROVAL OF ENGINEERING SERVICES AGREEMENT WITH OTIO ASSOCIATES FOR NORTHEAST TRUNK STORM SEWER PROJECT G) CONSIDERATION FOR APPROVAL OF PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS FOR W ASTEW A TER TREATMENT FACILITY IMPROVEMENTS - LETIlNG NO.4, PROJECT NO. 07-04 (k) CONSIDERATION FOR APPROVAL OF MOSQUITO CONTROL SERVICES AGREEMENT (1) CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR AMERICAN LEGION POST 96 ON APRIL 14, 2007, AT THE MCLEOD COUNTY FAIRGROUNDS (m)CONSIDERA TION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR MCLEOD COUNTY VOITURE 41440 & 8 FOR MARCH 31, 2007, AT THE MCLEOD COUNTY FAIRGROUNDS Action - Motion to approve consent agenda 7. PUBLIC HEARINGS - 6:00 P.M. - NONE 8. COMMUNICATIONS. REOUESTS AND PETITIONS (a) PRESENTATION OF INFORMATION TECHNOLOGY 2006 YEAR-END REPORT 9. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF FRANCHISE AGREEMENT WITH AQUARIA PETS FOR BICYCLE RACK IN THE PUBLIC RIGHT-OF-WAY Action - Motion to reject - Motion to approve 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF REQUESTS BY HUTCHINSON JAYCEE WATER CARNN AL COMMITIEE Action - Motion to reject - Motion to approve . (b) CONSIDERATION FOR APPROVAL OF ORDINANCE AMENDMENT SPECIFYING ACCESSORY BUILDING REQUIREMENTS AND SECONDARY ACCESS DRIVES ON DOUBLE FRONTAGE LOTS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 07-0459 FOR MARCH 13, 2 CITY COUNCIL AGENDA - FEBRUARY 28, 2007 2007) . Action - Motion to reject - Motion to approve (c) CONSIDERATION FOR APPROVAL OF PERSONNEL POLICY UPDATES Action - Motion to reject - Motion to approve (d) CONSIDERATION FOR APPROVAL BUDGETING FOR OUTCOME RESUL T STATEMENTS Action - Motion to reject - Motion to approve (e) CONSIDERATION FOR APPROVAL OF RESOLUTION OPPOSING WINE-IN-GROCERY BILL Action - Motion to reject - Motion to approve (f) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13144 - A RESOLUTION OF SUPPORT CONCERNING EFFORT TO SECURE STATE BONDING TO FURTHER DEVELOP THE LUCE LINE TRAIL Action - Motion to reject - Motion to approve (g) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13143 - A RESOLUTION IN SUPPORT OF THE 2007 FREEDOM TO BREATHE ACT Action - Motion to reject - Motion to approve (h) DISCUSSION OF COUNCIL REPRESENTATION ON THE RESOURCE ALLOCATION COMMITTEE . II. MISCELLANEOUS Action - (a) COMMUNICATIONS 12. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS 13.ADJOURN . 3 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 13,2007 . CALL TO ORDER - 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Jim Haugen, Casey Stotts, and Bill Arndt. Member absent was Kay Peterson. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer and Marc Seborn, City Attorney. 2. INVOCATION - Rev. Mick Murphy, Oak Heights Covenant Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF JANUARY 23, 2007 . Motion by Arndt, second by Haugen, to approve the minutes as presented. Motion carried unanimously. 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR JANUARY 2007 2. PUBLIC LillRARY BOARD MINUTES FROM NOVEMBER 27,2006 3. PIONEERLAND LillRARY SYSTEM BOARD MINUTES FROM NOVEMBER 16, 2006 4. P ARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM NOVEMBER 6, 2006, AND DECEMBER 4, 2006 . 5. BUILDING DEPARTMENT MONTHLY REPORT FOR JANUARY 2007 6. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR DECEMBER 2006 7. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR DECEMBER 2006 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13134 - RESOLUTION REQUESTING COMPREHENSIVE ROAD AND TRANSIT FUNDING IN 2007 2. RESOLUTION NO. 13136 - RESOLUTION FOR PURCHASE (FURNITURE, UTILITY TRACTOR, CLARIFIER SCRUBBERS, BIOSOLIDS DRYER OPERATIONS, MANURE SPREADER, COLORANT, BIODIESEL) 3. ORDINANCE NO. 07-0454 - AN ORDINANCE V ACTING EASEtvffiNTS LOCATED IN FRASER'S SUBDIVISION (SECOND READING AND ADOPTION) 4. ORDINANCE NO. 07-0455 - AN ORDINANCE VACATING EASEtvffiNTS FOR CONSTRUCTION OF ATIACHED TOWNHOMES LOCATED IN SOUTHFORK RIDGE THIRD ADDITION (SECOND READING AND ADOPTION) 5. ORDINANCE NO. 07-0456 - AN ORDINANCE ADOPTING CITY OF HUTCHINSON 2007 FEE SCHEDULE (SECOND READING AND ADOPTION) (c) CONSIDERA nON FOR APPROVAL OF MASSAGE LICENSE FOR WENDY SCHIERMAN, DBA GENESIS SALON & ENSOSP A 5(0 . . . CI7Y COUNCIL MINUTES - FEBRUARY 13, 2007 (d) CONSIDERATION FOR APPROVAL OF PROPOSED AMENDMENTS TO CEMETERY RULES & REGULATIONS (e) CONSIDERATION FOR APPROVAL OF PROPERTY ASSESSMENTS TO CORNERSTONE COMMONS DEVELOPMENT ' (f) CONSIDERATION FOR APPROVAL OF CONSULTANT AGREEMENT WITH BRAUN INTERTEC FOR GEOTECHNICAL ENGINEERING AND CONSTRUCTION TESTING SERVICES (g) CONSIDERATION FOR APPROVAL OF PLANS & SPECIFICATIONS AND ADVERTISING FOR BIDS FOR MONTANA STREET EXTENSION (LETIING NO. 1A, PROJECT NO. 06-0IA) (h) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR THE HUTCHINSON ROTARY FOUNDATION ON APRIL 20, 2007, AT THE HUTCHINSON EVENT CENTER (i) CONSIDERATION FOR APPROVAL OF FRANClllSE AGREEMENT WITH AQUARIA PETS FOR BICYCLE RACK IN THE PUBLIC RIGHT-OF-WAY (j) CONSIDERATION OF REAPPOINTMENT OF BILL ARNDT TO JOINT PLANNING COMMISSION BOARD (k) CONSIDERATION FOR APPROVAL OF AWARDING BID FOR BIODEGRADABLE COMPOST BAGS (I) CONSIDERATION FOR APPROVAL OF RENEWING CONTRACT WITH BERKLEY RISK MANAGEMENT SERVICES Items 6(d), 6(e), and 6(i) were pulled for separate action. Motion by Haugen, second by Arndt, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 6(d) had further discussion. John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that a rowing trend amongst municipal cemeteries is to disallow various objects, such as balloons, banners, knic -knacks, etc. in the cemeteries. Oakland Cemetery staff is also recommending to prohibit these types of objects. Other revisions included are related to plant stands and vertical surfaces of monwnent base pieces. Motion by Stotts, second by Haugen, to approve Item 6(d). Motion carried unanimously. Item 6( e) had further discussion. Council Member Hau~en clarified that Resolution No. 13126 needs to be revised to read 4 years instead of 9 years to coincide WIth the other resolutions under consideration. Motion by Haugen, second by Stotts, to approve Item 6( e). Mayor Cook clarified that the address of this property IS 114 Main Street. Motion carned unanimously. Item 6(i) had further discussion. Council Member Arndt noted that he feels the City could do a better job with bicycle racks along Main Street. He noted that there is a style that sits at a 4S degree angle and that are mounted to the permanent structures. He noted that some of the current bike racks located on Main Street are obstructive ill the right of way. Motion by Arndt, second by Haugen, to defer this item until a different style ofbike rack can be researched. The Council feels that the bike racks in the downtown should be uniform in style. Motion carried unanimously. Mayor Cook recited a written to the City indicating that the City had received a Certificate of Achievement for its financial reporting. This is the tenth year in a row that City has received this achievement. 7. PUBLIC HEARINGS - 6:00 P.M. - NONE 2 5&) CITY COUNCIL MINUTES - FEBRUARY 13, 2007 8. COMMUNICATIONS. REQUESTS AND PETITIONS . (a) PRESENTATION OF PLANNING/ZONlNG/BUILDING 2006 YEAR-END REPORT Rebecca Bowers, PlanninglZoningIBuilding, presented before the CounciL Ms. Bowers delivered a presentation on the highlights of the department over 2006 and reviewed the goals and objectives of the department for 2007. A full report can be obtained from the City Center. (b) PRESENTATION OF FIRE DEPAR1MENT 2006 YEAR-END REPORT Brad Emans, Fire Chief, presented before the Council. ChiefEmans reviewed the goals and objectives that were achieved in 2006, the calls responded to, as well as measurements to other fire districts. A full report can be obtained from the City Center. General discussion was held regarding inspections and multi-family dwellings. (c) DISCUSSION OF ESTABLISHING A JOINT CITY OF HUTCHINSONIHUTCHINSON UTILITIES COMMISSION ALTERNATIVE ENERGY COMMITIEE Gary Plotz, City Administrator, noted that this topic came out of the joint HUC/City Council meeting held last month. Alternative energy is a discussion topic noting that resources can be utilized from wastewater treatment plants and compost facilities. It was recommended to establish a committee with representatives from the HUC, the City and the general public. This committee would research whether or not tqe use of alternative energy could be broadened to other sources. Mayor Cook and Jim Haugen will represent the City Council on this committee. 9. UNFINISHED BUSINESS (a) CONSIDERATION FOR VEHICLESIEQUlPMENT APPROVAL OF ACQUlsmON OF CENTRAL GARAGE . John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that Jay Malone Motors had submitted a quote that was lower than the state bid, which is in the amount of $13,21 0 for the 2007 Ford Yz ton 2-wheel drive pickup. Mr. Olson requested that the Council approve this purchase, as well as the purchase of a 2007 Dodge Dakota pickup. Motion by Haugen, second Arndt, to approve the acquisition of central garage vehicles/equipment. Motion carried unanimously. 10. NEW BUSINESS (a) CONSIDERATION FORAPPROV AL OF PURCHASING DUAL GUTIER BROOM STREET SWEEPER John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the current street sweeper only allows for driving on the wrong side of the median. The City has constructed a significant number of concrete medians and islands in the recent years. Not only is the current operation unsafe, it also allows for excess debris to accumulate in the gutter lroes of islands and medians. The current sweeper is in marginal condition. The proposed purchase, along with the use of the current vacuwn sweeper, should extend the estimated service life of seven years. Motion by Arndt, second by Stotts, to approve the purchase of dual gutter broom street sweeper. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF CONSULTANT AGREEMENT WITH SEH FOR LIMITED PUBLIC WORKS ASSISTANCE . Mayor Cook noted that there was a headline in today's newspaper that seems to may have been blomI out of proportion. After John Rodeberg, the Public Works Director, left employment with the City, the Public Works Department was reorganized. Part of those reorganization discussions included the possibility of utilizing the experience and knowledge of John Rodeberg on a minimal weekly basis. The proposallS to 3 5L0 CITY COUNCIL MINUTES - FEBRUARY I3, 2007 utilize his knowledge of five hours/week, at a maximum, and will be at the discretion of the City . Administrator and/or City Engineer. The hourly rate of$171.86 will not go directly to John Rodeberg, butto the consulting company, SEH. Motion by Arndt, second by Haugen, to approve this agreement Mayor Cook questioned the necessity of the action on this item as the expenditure IS within staff's authority. A report every three months or so will be provided to the City Administrator as to the use ofSEH's servIces. Roll call vote was taken: Haugen- aye; Arndt - aye; Stotts - nay; Cook - aye. Motion carried 3 to I. (c) CONSIDERATION FOR APPROVAL OF RESOLUTION SUPPORTING MCLEOD COUNTY'S SOUTHWEST RING ROAD PROJECT (CSAH 115 EXTENSION) Kent Exner, Engineering Manager, presented before the Council. Mr. Exner provided an update and review of the Southwest Ring Road project development as being proposed by the Mcleod County Highway Department. Three road alignments were reVIewed with the route length, travel time along route and overall regIOnal mobility being compared amongst the three. The preferred design was recommended in the "2002 Hutchinson Southwest Ring Road Study" which is the CR 8 alignment. Council Member noted various reasons as to why he is opposed to the proposed design plan. Kent Exner noted that he refers back to the process that began with a traffic study back in 1998 as to the destination of the travelers coming in on the west end of town. The study showed that the destination of most travelers was to the south/southeast end of Hutchinson or to Hwy 22. Motion by Cook to support Resolution No. 13135. Motion failed for lack of a second. Orville Moe, 1803 Common Street, presented before the Council. Mr. Moe noted that he would like to serve on the alternative energy committee. . (d) CLOSED SESSION UNDER MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO CONSIDER PROPERTY ACQUISITION OFFER FOR PERMANENT EASEMENT OR LoT SPLIT AT THE MCLEOD COUNTY HERITAGE CENTER (380 SCHOOL ROAD NW) Motion by Arndt, second by Haugen, to move into closed session at 7:45 p.m. Motion carried unanimously. Those in attendance included: Haugen, Arndt, Cook, Stotts, Gary Plotz, Marc Sebora, Melissa Starke, Kent Exner and Rebecca Bowers. The Council convened into open session at 7:57 p.m. 11. MISCELLANEOUS (a) COMMUNICATIONS Kent Exner asked that an amendment to the consulting agreement on the wastewater treatment plant improvement project be approved. The amendment would be a revision to the pretreatment building that will address issues related to grit coming in. The amount of the amendment totals $15,000. John Olson noted that this grit does need to be removed and it is not through the vacuum street sweeper. Motion by Cook, second by Arndt, to approve this amendment. Motion carried unanimously. Mayor Cook also noted that there is an opening on the Planning Commission as well as some openings on the Charter Commission. Mayor Cook also noted that the unaudited financial re)?Ort for year-end 2006 notes tha1 there will be a $600,000 surplus. Mayor Cook asked that the CounCil reconsider the Tax Relief Fund that had been proposed a couple of mon1hs back. . Gary Plotz noted that a group is continuing to work on the hospital privatization project. Kent Exner noted that a Hwy 15 Coalition membership meeting will be held March 1, 2007, at the Event 4 5loj CITY COUNCIL MINUTES - FEBRUARY 13, 2007 . . . Ce~ter at 10:00 a.m. On February 22, 2007, at .4:30 p.m. at the Event Center a meet~g will be held with the busmess owners along the stage 2 Hwy 7 project. A water treatment plant tour will be held on March I, 2007, at 3:30 p.m. with the Council Memjxfs. Motion by Arndt, second by Cook, to set March 1, 2007, at 3:30 p.m. as a meeting to tour the water treatment plant. Motion carried unanimously. " , Kent Exner requested that a workshop be held on March 13, 2007, to discuss the Crow River Dam project. Motion by Arndt, second by Cook, to set March 13,2007 at 4:00 p.m. as a Council workshop to discuss the Crow River Dam project and funding. Motion carried unanimously. 12. CLAIMS. APPROPRIATIONS AND CONTRACf PAYMENTS Motion by Arndt, second by Stotts, to pay claims, appropriations and contract payments. Motion carried unanimously. ' 13.ADJOURN Motion by Arndt, second by Cook, to adjourn at 7:58 p.m. Motion carried unanimously. 5 50) . MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, January 16, 2007 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with the following members present: John Lofdahl, Jim Haugen, Lynn Otteson, Mike Flaata, Farid Currimbhoy and Chainnan Kirchoff. Absent: None Also present: Rebecca Bowers, Planning Director, Kent Exner, City Engineer, and Bonnie Baumetz, Planning Coordinator 2. APPROVAL OF MINUTES a) Consideration of Minutes dated December 19, 2006 Mr. Flaata moved to approve the minutes of December 19, 2006, as submitted. Seconded by Mr. Haugen. The minutes were approved unanimously. . 3. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT AND SITE PLAN TO CONSTRUCT A CHURCH IN THE R1 DISTRICT LOCATED AT 1000 NORTH HIGH DRIVE NW SUBMITTED BY JEHOVAH'S WITNESS KINGDOM HALL Chainnan Kirchoff opened the hearing at 5:41 p.m. with the reading of publication #7540 as published in the Hutchinson Leader on January 4, 2007. Ms. Bowers commented on the request for a conditional use pannit and site plan. She commented on the site plan and the access from School Road. She stated the building will be 4450 sq. ft. and construction will begin in the Spring. The site is 3+ acres with a large pond on the north side. She explained the Commission should consider any potential impacts to adjacent properties, such as the surrounding residential neighborhood. Residential properties should be screened from the parking lot. She reported the City does not have a detailed grading plan or drainage calculations. She explained ,the private drive will accommodate the ingress and egress for possible future development. She commented on the building details both outside and inside. She commented on the following staff recommendations and approval: . 1. The property will be given a School Road NW. address by the City at the time of building pennit application. (Plo.)\ Minutes Planning Commission - January 16, 2007 Page 2 The parking lot shall be screened as shown on the landscape plan. Minor revisions may be approved by the City Forester and Planning Director to substitute species types, provided the adequate screening is established. Approval of the City Engineer of the grading plans and stonnwater hydraulic calculations is required prior to any construction on the site. Plans must be signed by a Professional Engineer. The private drive shall be 24' wide and appropriate private easements arrangements should be agreed upon. Separate penn its are required for signage and shall comply with Seclion 154.137 Park land dedication fees in the amount of $2,580 will be due and will collect at the time of building permit issuance. SAC/WAC fees will be calculated after building pennit plans and application are submitted. Fees shall be collected at the time of pennit issuance. Signed architectural plans must be provided prior to issuance of a building pennit The construction of the building must comply with State Fire and Building Codes, including requirements for sprinkling, alarm systems, and fire protection. . 2. 3. 4. 5. 6. 7. 8. 9. . . Discussion followed on the required parking for the church use. Ms. Bowers commented on the number of seats proposed and stated there are ample spaces shown on the site plan. Charles Kirk, on behalf of the congregation, stated, generally speaking, throughout the State and Region, parking is not used to the maximum. Maximum parking make take place maybe one time throughout the year. There was discussion on the drainage in the event of a 100 year rain event. Mr. Exner explained all the drainage would go into the pond area and would only raise the water level approximately Y, foot. He commented on the pond in this area. He explained in 2000 - 2001 the pond was regraded to create a larger pond. Discussion followed on future development. Mr. Exner stated future development would drain toward the Golf Course to the north of Golf Course Road and to the stonn sewer. Discussion followed on the access to the lot B triangle. There must be a shared drive on the property line. Butch Hausladen, 1125-12111 Avenue NW., asked about the percentage of lot coverage allowed for a church in a residential district. Mr. Exner staled we do not have the calculations for the coverage. He explained the pond is in the calculation of the lot size. Mr. Hausladen stated the golf course is wet even in dry conditions. Judy Plowman, 1204 Oakwood Lane, stated the neighborhood has problems and concems with the drainage. She asked how the parking lot will be constructed to drain to the pond. She also asked if there would be GLa0 \ Minutes Planning Commission - January 16, 2007 Page 3 . infrastructure for drainage from the church and parking lot. Mr. Exner stated drainage would depend on the grading of the lot. Ms. Plowman asked if the drainage can it be made to flow to the other side of CSAH 12. Mr. Exner stated the culverts are gone. Ms. Plowman asked about the houses to the south. Mr. Exner explained the drainage flows over land by swales and ponds in the golf course. There was discussion on the golf course drainage and future development requiring more ponding. Mike Graham. 1120-13 Ave NW. expressed his concerns with the drainage flow across School Road. He stated engineered flow is not working. He commented on the water ponding on his property. Mr. Exner explained the drainage on School Road. He stated water does pond along School Road. He explained the construction used to prevent flooding and that there is not as much water there now. He commented on the grades in the area. Mr. Exner explained the west side of School Road is protected by the dip in North High Drive. He reported sump pumps in the area run year round in part because of ground water. Mr. Graham commented on the slow drainage. He stated water doesn't run away fast enough. Mr. Exner stated he will take a look at the rip rap swale. He explained it may need maintenance. Discussion followed on the church project contributing to the drainage issues on the west side of School Road. . Mr. Graham stated there needs to be assurance of the church not causing more problems with drainage. Mr. Kirk, commented on the topographic maps. He explained the church is concemed on how the neighbors view their building. He explained the building is designed to fit in with the residential neighborhood and landscaped to protect the neighbors from negative impact from headlights, etc. Mr. Lofdahl made a motion to close the hearing. Seconded by Ms. Otteson, the hearing dosed at 6:15 p.m. Mr. Lofdahl made a motion to recommend approval of the request with staff recommendations 1-9. Seconded by Mr. Currimbhoy. The motion carried unanimously. Ms. Bowers stated this item will be placed on the City Council consent agenda at their meeting held January 23, 2007, in the Council Chambers at 5:30 p.m. b) CONSIDERATION OF LOT SPLIT AND VACATION OF EASEMENTS LOCATED IN FRASER'S SUBDIVISION Chairman Kirchoff opened the hearing at 6:18 p.m. with the reading of publication #7541 as published in the Hutchinson Leader on January 4, 2007. . Ms. Bowers commented on the request and explained the history of the two lot final plat. She explained the lot division applies to the one lot. &Laj ! Minutes Planning Commission - January 16, 2007 Page 4 . She reported there really are two divisions to this lot split. One division is for the separate townhouse units and the second is a 5 foot separate piece. A drainage and utility easement must be vacated and a new easement must be granted on the westerly line. She stated the lots exceed the requirements for the lot area and setbacks. She commented on the following staff recommendations: 1. A six foot drainage and utility easement is required along the new westerly property line of lot 1, block 2. The easement shall be provided prior to any construction on the property. 2. Construction on the lots shall meet the standards of the R-2 zoning district. 3. There must be separate water and sewer services to each lot. 4. The lot splits, vacation of easement, and new easement musl be recorded at Mcleod County prior to construction on the lots. 5. All required fees will be at the 2007 charges and collected with the issuance of the building pennit. 6. All existing conditions of the preliminary and final plat remain in effect. She explained the present requirement for a 6 foot easement. She stated there was not a tree requirement in the past and no subdivision agreement was prepared for this small plat. She reported the City Forester said he could get some trees for the boulevard. . Brandon Fraser, 1418 McDonalds Drive, stated there will be a 6 foot easement. He explained that he placed boulevard trees on the other lot and will place them on these lots also. He commented on his concems with having to split the lot. He stated, because of the change in the requirements, this plat has cost him more. Mr. Lofdahl stated he was abstaining from voting. Mr. Currimbhoy made a motion to close the hearing. Seconded by Mr. Haugen the hearing closed at 6:29 p.m. Ms. Otteson made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Flaata. The motion carried with Mr. Lofdahl abstaining. Ms. Bowers stated this item will be placed on the City Council consent agenda at their meeting held January 23, 2007, in the Council Chambers at 5:30 p.m. c) CONSIDERATION OF CONDITIONAL USE PERMIT TO AMEND THE PLANNED DEVELOPMENT DISTRICT IN SOUTH FORK RIDGE THIRD ADDITION AND VACATION OF EASEMENTS FOR CONSTRUCTION OF ATTACHED TOWNHOMES LOCATED IN SOUTHFORK RIDGE THIRD ADDITION . Chainnan Kirchoff opened the hearing at 6:30 p.m. with ttie reading of publication #7542 as published in the Hutchinson Leader on January 4, 2007. lJ; (0-- J \ Minutes Planning Commission - January 16, 2007 Page 5 . Ms. Bowers commented on the history of the plats on this property and the reason for Ihe vacation. She explained the Conditional Use Permit is to change the side yard setback from 8 feet to 6 feet. She reported staff has concerns with reducing the setback area and commented on the 5' drainage and utility easements in this PDD. She explained there are light feeds between lots 3 & 4 and 7 & 8 in Block 3. She commented on the following staff recommendations: 1. Individual lots may not exceed 50% lot coverage requirement. 2. Removal or relocation of any services will be at the owner's expense. 3. Separate water and sewer services will be required for each lot. 4. Applicant must relocate the light feeds between Lots 3 and 4 and 7 and 8. in Block 3 at their expense. 5. Applicant shall verify that there will be no building over any stormsewer and provide as-built drawings. 6. Temporary street lights must be replaced with permanent lights before future building permits will be issued. Ms. Bowers stated staff is in favor of the vacation of easements however, has concerns with reducing the side yard setback. Discussion followed on the recent change in the ordinance which regulates overhangs in the easement areas. Ms. Bowers explained the present Planned Development DistJicts were exempted. . Discussion followed on not allowing 6 foot setbacks in the future. There was further discussion on the flexibility of PDD developments. Mr. Exner commented on the concerns with maintaining the 6 foot easements. He explained that planned development districts should be developed to address maintenance of the utilities. Kevin Compton, applicant, stated all utilities are in the front and back of the lots and there is nothing in the side yard easements. He commented on the past twin homes he has built with a 6 foot setback. Discussion followed on this development. Mr. Compton explained the concern is that patio homes are too narrow and not selling. He stated water flow should not be an issue with correct grading. Brandon Fraser. 1418 McDonald Drive, commented on the setback issue. He stated he has not seen a large piece of equipment in the side yards yet. He stated reputable builders grade to handle drainage. There was discussion on the planned development districts allowing leeway with lot size and setbacks. The utilities are in place in this plat. . Mr. Haugen made a motion to close the hearing. Seconded by Ms. Otteson, the hearing closed at 6:47 p.m. Mr. Flaata made a motion to recommend approval of the Conditional Use Permit to allow 6 foot setbacks since utilities are presently in place and Planned Development Districts allow variation in the setbacks. Seconded by Mr. Haugen, the motion carried unanimously. Mr. Lofdhal stated Planned Development (P(c0\ Minutes Planning Commission - January 16, 2007 Page 6 . Districts encourage innovations in development. Mr. Lofdahl made a motion to recommend approval of the vacation of easements with staff recommendations. Seconded by Ms. Otteson, the motion carried unanimously. Ms. Bowers stated this item will be placed on the City Council consent agenda at their meeting held January 23, 2007, in the Council Chambers at 5:30 p.m. d) CONSIDERATION OF ORDINANCE AMENDMENT SPECIFYING ACCESSORY BUILDING REQUIREMENTS TO PROHIBIT DETACHED GARAGES AND SECONDARY ACCESS DRIVES ON DOUBLE FRONTAGE LOTS Chairman Kirchoff reopened the hearing at 6:49 p.m. with the reading of publication #7534 as published in the Hutchinson Leader on December 7,2006. Ms. Bowers stated this item was tabled at the last meeting. She explained staff was notified of concerns with garages being constructed on double fronted yards. She reported the City may lose control of access if garages are allowed on the double fronted lots. She explained staff was asked to address this issue. She explained the first step is to create a definition to clarify the front yard and double frontage lots. She then explained the changes to the ordinance. . Discussion followed on requiring a rear yard setback of 25 feet from the street on double frontage lots instead of 6 feet. Underwood Avenue has been a concern for Mure development. Mr. Exner commented on the traffic along Underwood Avenue. He explained the new type of developments and the need for collector streets. He stated collector street access must be limited. Ms. Bowers commented on the aesthetics of detached garages in rear yards on a street. She reported staff is mostly concerned with access and setback. Discussion followed on the ordinance making some parcels in the City nonconforming. Ms. Bowers reported the resident at 955 Lakewood Drive S.W., contacted her and does not want garages or sheds in the rear yards of double frontage streets. Discussion followed on regulating development with an ordinance. Mr. Fraser stated it is difficult to write an ordinance to accommodate this type of request. He voiced concern with going overboard on the rules. . Jim Lauer, Lynn Township, commented on concerns from Lynn Township. They were concemed with the access unto of Underwood Avenue since no one knows the future of Underwood Avenue. He commented on previous requests for access onto Underwood. He reported Lynn Township would like to see a standardized ordinance. Ms. Bowers stated in some developments there are restrictive covenants not allowing detached garages or sheds. She explained the City can not enforce covenants. There was more discussion on the definition of a (PLcj\ . . . Minutes Planning Commission -January 16, 2007 Page 7 double frontage lot and on identifying the types of streets. Ms. Bowers stated staff would like t4l see the access and setback issues addressed. Mr. Exner explained there are safety concerns on State-Aid and Collector streets. Discussion followed on creating 'more problems with an ordinance. Mr. Exner stated Underwood Avenue is the biggest problem right now. The Planning Commission directed staff to make changes to the proposed ordinance and they would reopen the hearing next month. Ms. Otteson moved to table to next month. Seconded by Mr. Currimbhoy, the motion carried unanimously. 4. NEW BUSINESS a) JANUARY 23, 2007. AT 3:30 P.M. SPECIAL CITY COUNCIL WORKSHOP ON WIND ENERGY, PRESENTED BY "WINDUSTRY' Ms. Bowers commented on the email to prepare for the new ordinance coming in the Spring. b) The Planning Commission would like a summary of the open meeting law by Atty. Sebora next month. 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF Ms. Bowers told the Commission there are two openings for Planning Commission and applications are available. 7. ADJOURNMENT There being no further business the meeting adjoumed at 7:38 p.m. 1.0 (00 \ CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT . 22-Feb-07 January 31, 2007 Date Date Interest Of Of I nstltution Description Rate Purchase Maturity Amount US BANK FHLB 4.10% 1113/2004 11/19/2008 375,000.00 Smith Barney FHLMC med 4.00% 7/30/2004 7/27/2012 300,000.00 step up Smith Barney FHLB C 4.50% 1/7/2004 7/30/2009 300,000.00 Smith Barney FHLB C 4.500% 4/28/2005 10/28/2008 750,000.00 Sm~h Barney FHLB C 5.010% 4/26/2005 4/26/2010 270,000.00 Smith Bamey FHLM -C 4.650% 11/21/2001 5/21/2007 300,375.00 Smith Barney FHLM-C 5.550% 3/1/2006 3/1/2011 500,000.00 Smith Barney Rhinland (convnercIl 5.374% 11/17/2006 3/1/2007 2,533,214.24 Wells Investmen' FHLN 5.279% 03/22/06 01/29/07 500,000.00 Edward Jones FNMA 5.00% 10/12/2006 11/23/2007 500,000.00 Wachovla FHLB 4.00% 5/22/2003 5/22/2013 300,000.00 . Wachovia FHLB 4.00% 6/12/2003 6/12/2013 300,000.00 Wachovia FHLB 4.000% 6/26/2003 06/26/13 400,000.00 Wachovia FHLB 4.000% 7/16/2003 7/16/2013 200,000.00 Wachovia FHLB step 4.500% 2/9/2005 2/9/2007 625,000.00 step up Wachovia FHMA 5.350% 03/16/06 09/14/07 200,000.00 Wachovla FHLB = step UI 5.330% 10/26/06 1 0/26109 300,000.00 step up Firsl Minnesota 5.180% 12/22/06 02/20/07 400,000.00 First Minnesota 4.650% 11/21/06 11/21/07 750,000.00 Home State 4.900% 12/12/06 03/12/07 500,000.00 ----- $10,303,589.24 . 6,(c0:t 1 CITY OF HUTCHINSON FINANCIAl REPORT -c 1 ~ 2006 2007 L 2007' 2007 r 2007 - January January - Januii~ - -YEIIR-TO' _ -ADOPTEQt~~C~-r_ERCENTAGE YTD MONTH I DATE ACTUAL BUDGE\ REMAlNIN~ USED! -56125f~55oo !1:-:-255~00- 3,8:~r~::' -- 3,~~:~;:~ t _ ---~~~~! 8,939.94 9,875,50 1 9875.50 .... 320 700,00 1 310,824.50 ' -----3,08% - (7,~~~t- (7,300.63 2764,451,00 '- 2,771J~~ ~==:Q.~6% 94,940.36 , 99,872,82 99,872.62 1,890,312.1lO 1,590,439,38, _ _ _5~9J% _ _ - 68,000.00 68.000,00 0,00% 110,327,90 ' 219.57 219.57 70000.00 69,780,43 0:31% 46.004,74 18795.91 18,795,91 290,116.00 271,320.09 _~ 16,00 2,149.95 2149,95 1,673100.00, 1670,950,05 0.13% 129,00 325.60 ' 325.60 500.00 174.40 ,~ 138,283.39 124,193.52 124,193,52 10726,244.00 10,602050.46 1,16% 1 I 1 ' CITY OF HUTCHINSON FINANCIAl REPORT 2006 2007 2007 2007 ---- - Janua. January YEAR TO ADOPTED YTD MONTH DATE ACTUAL BUDGET 001 MAYOR & CITY COUNCIL 7794.95 8,896.36 8,896.36 002 CITY ADMINISTRATOR 23,527.80 26,556,28 26,558.28 003 ELECTIONS 1::-: _ 2,015.56 0,39 __ 0.39 004 FINANCE DEPARTMENT 32,605.64 : 37,756.6837,756.88., 005 MOTOR VEI::fIQL_E _-_-" ., 15,236.49_, _':15,073.92"1-' 15,073.92 i~l~~:;G., J.-" -- --:::_-,~ _ ~:::~:~j-~~:~~]~= . .' ~~:~;N}~ 009 INFORMATION SERVICES T 13.008.17 1 19,388,35, 19.388.35 ~1.!l~ poLICE DEPARTMENT ~. - 201, 740.18204,~D1-- 204.8:21. ff 115 EMERGENCY MANAGEMENT 2,058.49 1,001.72 1,001.72 - +---- 20071 I Januarv 1 I REVENUE REPORT-GENERAL ' 1 --- -- . ~-,._--- TAXES UCENSES 1 PERMITS AND FEES 1 ,INTERGOVERNMENTAL REVENUE ~R~~!) FOR ,SEHVICES FINES & FORFEITS INTEREST 1 REIMBURSEMENTS TRANSFERS ~Cfi~GES: BLOG PERMITS TOTAL 2007 EXPENSE REPORT - GENERAL . 4520.00 V,228.55 15,955.26 40,119.97 79,797.47 ' 9,508,96 17,107,46 ,20,066.53 8 088.80 42,092,91 48,800:80 18,087.42 22,612.07 1 475.28- 3,190.82 7 593.96 4,520,00 27,228.55 15,955.26 40,119.97 79,797.47 ' 9,508.96 17 107.48 20.066.53 8,086.80 42,092.91 48,800.80 16,087.42 22,612.07 1,.475.26 3,190.82 7,593.96 7262.03 7,262,03 47,555jfi 47,555.92 _755;623.50 -- 755,62~~50 . . 2007 January BAlANCE PERCENTAGE REMAINING '-USED --~- aq,_196.oo 51,301.64 14.76% 341,142.00 314 563.72 7~ 2,375.OQ.. ~ 2,374.61. _.__...0,02% 564,932.00 547,175.12 6.45% 201,625.00- '186,751,06 7.47% ---------~--- --- 51,640.00 51,640.00 0,00% . . 201234jO- _ 100~9i)5ilY_ ,:- --~:37'10 178,910.00, 166,534,47 6,92%J "'1 . - ~., --- 260,503.00 ' 241,114,65 ' 7,44% ,j919.@cJO:..':"'2,7i4;,97129:r _:701''': 19,000,00 ___17,938,26_ _ 5,~_'10, 20,375,00 15,655,00__22,16%: 434,510.00 -407,261.45 6.27% 267,359.00 251,403.74 5.97% 607,216.00 567,096.0:fr~6.61% 1 288,242,00 1,188 444,53 6.29% 165,499.00 145,990,02 6.12% 202,557.00 185,449.52 8.45% 207970,00 187,903,47 9,65% 59,397,00 513,10.20 13.61% .299,265.00 257,172.09 14,07% 831,579.00 782,778.20 5.87% 134,450.00 118,362,56 ._-.1 1.97% 234,410.00 211,797,93 . ..__9,65% 16000,00 ,14,524.74 9,22% 175,834,00 172,443: 18 .J..82% 142,760,00 135,166.04 5.32% 25 000.00 ,25,000.00 0..00% 103,017.00 95,754,97 _}.05% __'118,9~cOCl 671,394.08 6,61% 10,726,244,00 - 9.c970,620.50 ---Z~04%, G (0--)5 . .~ - ~~-~ 1= CITY OF HUTCHINSON FINANCIAL REPORT I ....- January 2O~ 20071 20071 2007, 2007 REVENUE REPORT. GENERAL ACTUAL January I YEAR TO ADOPTED BALANCE PERCENTAGE -----._- I - MONTH' DATE ACTUAL -- USED Yea, 10 Dale BUDGET REMAINING .- . , ----- - TAXES 0.00 0.00' 0.00 3,600,665,00 3,800 665.00 0,00% LICENSES, ii:E , 255.00 I - ---- I --, 581,25 255.00 48 >400.00 48,145.00 O,~ PER~IIS AND FEES -~ ...--. 6,939,94 --.-. 9,875,50, __, 9,87~,~ -e 320,700.00 , 310,824,50 _ ~~ INTERGOVERNMENTAL REVENUE 0.00 -7 doo.63 1 (Z,.300.63JJ. 2,764,451,00 2,n1,751,63 1-_~_6% CHABGE_S!,OR SERVICEs.. _..._ 1 ____94,940,36. _ 99,81'2,62 _ _ 99,872,62 +-_1.690212,00 . _1,590~43~_ 5,91%1 , . , (INES & FORFEITS _L_ ,INTIO.Ri:.SlT_ __ __l :~EIMBURSEMENIS i__ 'TRANSFERS -I - .-.<J~-J ,(1_0..3.27,90) _ 46,004,74__ 1600 0.00 --------- 219,57 18,795.91 2 14995 0,00 , ---ii9.si' . - -- ----- 18,795,91 - i, 14995 : iSURCHARGES-= BLg<3' PERMITS- -~ ._~. -. _1~9.oo_ -. ,TOTAL '" __~_ _____'~ ~38,263.39 "- 325,60 L 124,193.52' _, 325.60 124,193.52 _ 68,000,001_ 68,000.00 __. 0,001> 70,000,00 1 69.780.43 - 6,3J....J ------ T --- .--- _290,116,()(), :271,320,09~ 6.48%. 1,673,10000 1,670,95005 i _Q13% 10~726;:: .~0,6()2,6~~t _~ ~:~~I , I ------,------ [- -- 2007 , JanuaIV _.~_ EXPENSE REPORT. GENERAL ... SUMMARIZED I Ganaral Gov!. ___ _,1}1,959.34 140,366.82 _ 140,386.82 2038,958.00 Public Safety ____ ______245, 104,76 253,387.24 253,387.243,660,837.00 Slreets&A.JIe\'S_ _n__ ,______: 110,605.06 119.91.1,44 119~17.~_~,875,48q.00 ~ark._&_R~-"tlon__ _ _ _ ___..!~,~ _ _ 1_87, 11.~ _ _187, 114,()~ _ 2,3()4L022.oo I,Mi.cellan~u...._._ TOT.AL----- 49,~.50 54,817.95 54,81a5 l!46,967.oo _ _ ____ 721,141Ji.ll _ 75s:.623.5lC 7~,6.2_3,c50 _10,726,244'.0.0. 2006 January YTD 2007 , 2007 January' YEAR TO I _' MONTH DATE ACTUAL 2007 --. ADOPTED BUDGET 2007 January BALANCEoERCENTAGE REMAINING USED --- ,__._n I- m___ I ,------- .~ . 1- ~... ~~~_f~_~~}-~-' 1,898 571.18 I 6,89% 3,407,449.76 6.92% 1 ,.755,542,58 6.3~ 2116,907,95_~ _792,149,o5_~_ 6.47% . 9,970,62Q,5() ._ __ 7.04%! --- ------------- --- i ---- ---I --------,_.-- -- ~ ~------~I------ - . ---f----I--- --1---- -, ' . ~~'0 RESOLUTION NO. 13146 CITY OF HUTCHINSON . RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Mosquito Control $38,096 Prevention & Monitoring Street YES Professional Mosquito 2007 of Mosquitoes Control (see attached memo) . Contour Maps $19,822 Update 7 replace aerial Engineering Collected McLeod County (contract (see memo attached) maps as part of with Optimal Geomatics) project cost .e following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR . .otion Made By: Seconded By: Resolution submitted for Council action Kenneth B. Merrill by: Finance Director Date Approved: February 27, 2007 IoL1') l . . . City of Hutchinson Public Works Department Maintenance Operations 1400 Adams St SE Huwhinson,~ 55350 Phone (320) 234-4219 Fax (320) 234-6971 February 27,2007 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager Subject: 2006 Mosquito Abatement Report, 2007 Goals In 2006, the City of Hutcltinson contracted with Professional Mosquito Control, Inc. (PMC) of Clearwater, ~ for adulticide treatments. Treatments consisted of using truck mounted Ultra Low Volume (UL V) sprayers mounted on light trucks and barrier control treatments at a majority of local parks. PMC treated for adult mosquitoes I I times last summer, beginning on June 6 and ending on August 14, 2006. Treatments cost $2,770 per treatment, for a total of $30,740 per year. The cost for 2006's adulticide-only program was $2.15 per resident (14,300 est). PMC also conducted a study to identify potential mosquito breeding sites. A total of 150 potential breeding sites were identified with total acreage of about 336 acres. There were 85 wetlands in the City totaling 274 acres. There were 65 retention/detention ponds totaling 62 acres. As part of the study, 50 random sites were identified and sampling occurred over 22 weeks beginning in April and ending in early September. The first counts were found on May 21, 2006. The first four weeks oftesting accounted for well over 50% of the larvae found. The last four weeks of testing accounted for only about 3-4% of the larvae fOlmd. The total rainfall from April I to September 30 was 17.02 inches. Historic average for the period is 19.55 inches, so the 2006 season was 13% below average. However, it should be noted that rainfall during the prime mosquito breeding months of May, June, and July was 58% below average. About 65% of the sites had some level of breeding initially. Sites on the western side of the City are probably having the greatest impact on sustaining the mosquito population. During years of normal rainfall, it was estimated that over half of the 274 wetland acres would support active breeding, while regardless of rainfall, 80% of the 62 acres of retention/detention ponds would support active breeding. ~Cb)\ . . . 2007 Proposal > Adulticide treatments (l)L V and Barrier control treatments) 9 to 15 weekly treatments (Sat, SWl, Mon) @ $2, nO/week $24,930 Larvacide treatments (NWI sites & RetentionlDetention Ponds) One month (approx. May 15 to June 15) oflarvae treatments $13,196 Adult PODulation monitorinll Weekly monitoring (May - Sep) @ $395/mo. $ 1.975 $40,101 ($2.005) Total program for 2007 Less: 5% prepayment discount Annual Cost of2007 Mosquito Program $38.096 Population estimate for 2007 = 14,400 $ 2.65 Cost per resident (2007 mosquito program) = &Lb'j \ . . . M E M o R A N D u M TO: Mayor and City Conneil Tom Kloss, Director of In~o~Jon Technolo~ L Kent Exner, City Enginee~c Joint Aerial Mapping Project with McLeod County FROM: RE: DATE: 7/12/2005 McLeod County is in the process of finalizing a contract with Optimal Geomatics, Inc. The County has invited us to be part of the contract which would provide us with updated aerial mapping. This update would provide us with current data for engineering and planning. The last time we gathered the data for the entire City was in spring of 2004. Ideally we would like to gather data every three years but due to budget constraints we had planned on every five. Because we are a small piece of a large project the overall price is very low. We would recommend that we take advantage of this opportunity at this time. (pCb) \ . MEMORANDUM DATE: TO: FROM: SUBJECT: APPLICANT: February 21 st for the February 27, 2007 City Council Meeting Hutchinson City Council Hutchinson Planning Commission Preliminary plat and Variance for Lot Depth for Excelsior Addition Excelsior Homes, Jeff Munsell, Property Owner Reauest: The property owner has submitted application for a 5-lot preliminary plat to be known as Excelsior Addition and a variance for property located east of Rotary Park and south of the Church of the Latter Day Saints. A variance is required to allow a lot depth of gO feet for two lot lines, as the shared side lot lines between block 1, lots 1 & 2 and 4 & 5 would not meet the required 120-foot lot depth. The developer proposes to construct modular homes with full basements and garages on the lots. Additional infonnation is included in the attached staff report. . Plannlna Commission Meetina: The Planning Commission held a public hearing and considered the request at their February 20th meeting. There was no one present who objected to the proposal. The Commission briefly discussed the recommendation to align garages and driveways and the setbacks. The driveways would still meet a minimum 5-foot side yard setback and would comply with requirements. Recommendation: The Planning Commission unanimously recommends approval of the preliminary plat and variance, with the findings and conditions included in the attached resolution. . G(Y \ . . . RESOLUTION NO. 13137 RESOLUTION APPROVING A FIVE LOT PRELIMINARY PLAT TO BE KNOWN AS EXCELSIOR ADDITION AND VARIANCE FOR LOT DEPTH FOR TWO LOT LINES LOCATED IN THE PLAT SUBMITTED BY JEFF MUNSELL, PROPERTY OWNER Whereas, Jeff Munsell, property owner, has requested approval of a five lot preliminary plat to be known as Excelsior Addition and a variance for lot depth between lots identified on the preliminary plat as Block 1, lots 1 & 2 and 4 & 5, with the following property with the existing legal description: Legal Description: The South 296.00 feet of Tracts G, H, and I of Registered Land Survey No. 22, files of the Registrar ofTitles, County of McLeod. Whereas, the Planning Commission has held a public hearing on February 20, 2007, on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings ofthe Planning Commission and hereby does recommend approval of the preliminary plat and variance for lot depth, subject to the following findings and conditions: 1. The preliminary plat and plans shall be revised to comply with the required revisions and comments listed in the City Engineer's memorandum dated February 12, 2007. Final plan approval is subject to City Engineer's approval. 2. A variance is granted for lot depth between Block 1, lots 1 & 2 and 4 & 5 based upon the hardship of the unique characteristics of the property and infill site. The property could be platted with 5 lots to meet lot size and setback requirements, however could not meet the lot depth requirement for the two center lots because of the shape of the infill parceL The variance would allow for the public road and cul-de-sac diameter to meet city standards. 3. Construction on the lots must meet the setback and coverage requirements of the R-2 zoning district. ~Lcj \ . . . Preliminary Plat and Variance - Excelsior Addition Planning Commission - February 20, 2007 Page 2 4. The location of garages and.driveways shall be coordinated to align garages and driveways to minimize utility conflicts and maximize green space. Block I, lots I & 2 and 4 & 5 shall have their driveways aligned to ,the side of the lot along the shared lot line. ' 5. A subdivision agreement will be required prior to approval of the final plat. Fees shall be paid in accordance with this agreement. Escrow for the cost of two trees per lot (10 trees) shall be paid prior to signing the final plat. 6. A stop sign will be required at California and Alaska Court and will be included as a requirement in the subdivision agreement. 7. The applicant will coordinate with adjacent property owners and the project surveyor regarding identification of the property lines and any necessary relocation of accessory buildings that encroach onto the subject property. Adopted by the City Council this 27th day of February, 2007. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor ioLcJI . . . ]VI E (-' K A N l) M lJ lVl TO: Rebecca Bowers, Director Planning/ZoningIBuilding FROM: Kent Exner, City Engineer RE: Excelsior Addition Preliminary Plan Review DATE: February 12, 2007 Per my review of the Excelsior Addition Preliminary Plans dated January 5, 2007, I have the following comments: . Existing Sewer Service - Developer must coordinate the relocation and connection of the Church of Latter Day Saints existing sewer service into the proposed sanitary sewer configuration. . Park Utility Services - City staff is currently investigating if there are existing sewer and/or water services extend through the proposed plat area into the adjacent City park. If so, City staffwill coordinate the relocation of these utilities with the Developer and their Contractor. . Hydrant Leads - Revise note to state that hydrant leads shall be 6" PVC C900 pipe. . Stonnwater Treatment - Due to the area limitations of the plat, a Stonnceptor facility or approved equal must be provided at the CBMHllocation to address stormwater treatment. Hydraulic calculations (2, 5 &10 year) must be provided for the appropriate drainage area. The proposed treatment facility must be provided with associated treatment capacity information. . Driveways - Plans should show approximate driveway locations to account for potential utility service conflicts. Lots 1/2 and 4/5 on the cul-de-sac should have their driveways aligned to the side of the lot along the shared property line. . Drainage _ Account for containing drainage within the proposed plat area by utilizing swales, rear yard drains, etc. Especially, the area east of proposed Lots 4 & 5 and previously platted Lots 4& 17. . NPDES Requirements - Show notes on Grading Plan to addreSs SWPPP requirements, proposed restoration (2' of sod behind curb), inlet protection, etc. . Trail Relocation - Estimate the cost of having the Developer's Contractor remove the existing City park trail within the plat area and reconstruct a new trail within the City park. The City will then address this issue accordingly within the Subdivision Agreement. If there are any questions or concerns regarding these comments, please let me know. cc: Marty Campion, Otto Associates (PL8 \ DIRECTORS REPORT - PLANNIN'G DEPARTMENT To: Hutchinson Planning Commission - ! Date: Brad Ema,ns, DolfMoon, Dave' Hunstad,Mjles Seppelt, Brian Warzecha, Jean Ward, John Webster, John Olson., Lenny Rutled'ge, Kyle Dimler, Kent Exner, Mark Scbnobricb, Marc Sebora, Gary P'1otz,Ken Merrill, JimPopp, Dan flatten, Dick Nagy, Rebecc.a Bowers and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting' (in bold) February 8, 2007, for February 20) 2007 Planning Con1ffiissio.n Meeting From: Subject: Applicant: PreJiminaryplat and Variance for Lot De'pth in Excelsior .Addition Excelsior Homes, Jeff Mnnsell, Property Owner PRELIMINARY PLAT FOR EXC~ELSIOR ADDITION AND VARIANCE FOR LOT DEPTH 'Brief Description: The property owner has submitted. application for a 5-1otprelin1inaty plat to be known as Excelsior Addition and a variance for property located east of Rotary Park al1d south of the Church of the Latter Day Saints. A variance is req'uired to allow a lot depth of 90 feiet for two lot lines, as th,e shared side lot lin!es bet\veenblock 1, lots 1 & 2 and 4 & 5 would not .meet the required 120-foot lot d.epth~. The developer proposes to construct modular homes with full 'basements and garages on the lots.. A sketch plan. \vas reviewed in October by th.e Planning Commission. The' Commissio:n :provided infonnal feedback and recommended moving forward with the application for platting and the variance. } .. \ . lrl< Jl . . . Preliminary Plat and Variance Excelsior Addition Planning Commission- February 20, 2007 Page 2 Existing Zoning: Property Location: Lot Size:, Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Preliminary Plat: GENERAL INFORMATION R2 (Medium Density Residential) East of Rotary Park and South of the Church of Latter Day Saints 2.04 Acres Vacant Church to the north, single family residential to the east, manufactured housing to the south, and parkland to the west Traditional Residential Neighborhood The property was divided into 3 lots in 1987 and is identified as Registered Land Survey No. 22. There have been sketches for potential development with a similar layout in the past, however none proceeded to the platting stage. In October, 2006, the Planning Commission reviewed a sketch plan for this plat and discussed the required variance. Sections 153.35 and 154.167 (City Code) The proposed preliminary plat includes 5 single family lots on a new cul-de-sac public street. The 5 proposed lots would range in size from 12,777 to 16,999 square feet, which would exceed the lot area requirement of 8,400 square feet in the R-2 district. The proposed lot arrangement would result in two lots that would not meet the 9O-foot minimum lot depth, requiring a variance. The variance is discussed on page three of this report. The lots would meet the lot width requirement of 70' at the building setback line. Street Names: A new street name will be assigned, upon the recommendation of Emergency Services and Rneinr:r:rine RtHff, as Carolina Avenue N.W. i~ not a through stroet. The new street name will Ix:: Alaska Court, which will replace Carolina Ave. N.W. from California Street. A stop sign will be required at California and Alaska Court. Staff recommends that green space should be maximized by combining the driveways and coordinating garage placement to allow shared driveways. Grading, Stormwater, and Utilities: The development would connect to sanitary sewer from the service line to the north on the Church property. The developer shall be responsible for all coordination and costs associated with relocating and reconnecting the Church's sanitary service. A water line would be constructed in the location of the new road. Refer to attached plans and City Engineer's memorandum for details and conditions of ~( cj \ Preliminary Plat and Variance Excelsior Addition Planning Commisslon- February 20, 2007 . Page 3 grading, stormwater, and the location of utilities. Staff recommends driveways be aligned and garage placement coordinated to minimize utility conflicts and maximize green space. A condition has been included requiring revisions to comply with attached City Engineer's memoran,dum. Tree Planting, Park Dedication, and SAC/W AC Fees: The applicant will be required to meet the City's landscaping, tree planting, and park dedication ordinance. Payment for the cost of two trees per lot (10 trees) will be specified in the subdivision agreement and required prior to signing the final plat. Park land dedication fee in the amount of$175 per unit will be collected on each building permit. SACIW AC charges will be collected with the building permit fees. The 2007 fee is $2,950 per unit, however the amount charged will be the fee in effect at the time of building permit issuance (this fee may increase every year). The subdivision agreement will specifY the requirements for project improvement costs. )00010 of the project improvement costs, minus the mass grading, must be secured by a bond or letter of credit by the developer. Additionally, a 7% engineering fee will be applied to the applicable project improvement costs will be required for the City to recover engineering review, administration, comprehensive planning, and HRA program costs. Engineering fees are collected prior to the development construction commencing. . There is an existing bituminous City trail that is partially located over the property lines of the platted lots to the south of the site. The developer shall identify the construction costs associated with relocating the City park trail and an arrangement to compensate the developer accordingly will be addressed within the subdivision agreement. Variance: A variance is required to allow a lot depth of 90 feet for two lot lines, as the shared side lot lines between Block 1, lots I & 2 and 4 & 5 would not meet the required 120-foot lot depth. In order to grant a variance, a finding of undue hardship must be found. Undue hardship, as used in connection with the granting ofa variance, means the property in question cannot be put to a reasonable use if , used under conditions allowed by the official controls, the plight of the landowners is due to circtunstances unique to the property not created by the landowner, and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. The ntwelnper states the hardship is the infill development crouting the need for a variance Oll twu lut lines. The property could be platted with 5 lots that meet the lot size and setback requirements, however it cannot meet the lot depth requirement for the two center lots because of the shape of the infill parcel. The cul-de-sac takes additional space from the depth. The variance would allow for the public road and cul-de-sac diameter to meet city standards. . RecommendatioB: Staff would recommend approval the preliminary plat and variance request with the following [mdings and recommendations: lp{c01 . . . Preliminary Plat and Variance Excelsior Addition Planning Commission- Febrnary 20, 2007 Page 4 I. The preliminary plat and plans shall be revised to comply with the required revisions and comments listed in the City Engineer's memorandum dated February 12,2007. Final plan approval is subject to City Engineer's approval. 2. A variance is warranted for lot depth between Block I, lots I & 2 and 4 &5 based upon the hardship of the unique characteristics of the property and infill site. The property could be platted with 5 lots to meet lot size and setback requirements, however could not meet the lot depth requirement for the two center lots because of the shape of the infill parcel. The variance would allow for the public road and cul-de-sac diameter to meet city standards. 3. Construction on the lots must meet the setback and coverage requirements of the R-2 zoning district. 4. The location of garages and driveways shall be coordinated to align garages and driveways to minimize utility conflicts and maximize green space. Lots 1 & 2 and 4 & 5 shall have their driveways aligned to the side of the lot along the shared lot line. 5. A subdivision agreement will be required prior to approval of the final plat. Fees shall be paid in accordance with this agreement. Escrow for the cost of two trees per lot (lO trees) shall be paid prior to signing the final plat. 6. A stop sign will be required at California and Alaska Court and will be included as a requirement in the subdivision agreement. 7. The applicant will coordinate with adjacent property owners and the project surveyor regarding identification of the property lines and any necessary relocation of accessory buildings that encroach onto the subject property. Cc: Jeff Munsell, 1355 Hwy 7 West Marty Campion, Otto Assoc., 9 West Division St., Buffalo MN 55313 (PLcj( . .-, " :JJ '. '- ". ....,. ~., r .-.........-----........ ...... \, _..__no----nO, '1 ....... ~ ~ 0' V \ r--- r--' I I I-~_. I I r----. 1- I ;~--.--::=:c.."':r'.ll':. w I m..~-"-'-"''' UJI ~L____ EIGH1>< AVENUE , r-- ~t- If r---' -- . N ~ H .. .- " 'i -, . ....--- o =~'3:.\."''::;'IooO,.... -~~i~~=~ r------ I I , -,.--_...-..-- ...............-...-"'- -.....-.. -~ ~ 11 lOOf} EXCELSIOR ADDITfmrOf~~ PRELIMINARY PLAT ...,...,.. """'~!86.CO.tm.l.,....aM._l..~\..W'ClSUWl'f 1IO.tt."".,...~flTllln.~"'1lIofMd, ClnI'IeoIalfTlllr"'-It"'- TOT.... II1n . UIt ...... 0WIIbI: .ePIET I ......... MUIfE.L 1_~1WBT~_~ -.. lONleIl . 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MEMORANDUM DATE: February 21st for the February 27,2007 City Council Meeting TO: Hutchinson City Council FROM: SUBJECT: Hutchinson Planning Commission Request to Rezone property from R2 (Medium Family Residential) to C5 (Conditional Commercial) for property located at 267 - 4th Ave NW to Change the Use from a Church to Office Building APPLICANT: Jehovah Witness Kingdom Hall, Property Owner Bart Bradford, Applicant Reauest: The applicants are requesting to rezone property at 267 - 4th Ave. N.W. along Hwy 7 West from R-2 (Medium Density Residential) to C-5 (Conditional Commercial) to allow the existing building, currently used as the Jehovah Witness Kingdom Hall, to be converted to an office use. The property is bordered by C-5 to the south and west. There are no permitted uses in the C-5 District and all uses require approval of a conditional use permit. Business and professional offices would be allowed by conditional use permit in the C-5 District. Additional information is included in the attached staff report. Plannlna Commission Meetina: The Planning Commission held a public hearing and considered the request at their February 20th meeting. There was no one present who objected to the proposal. The Commission discussed the changing uses in the area becoming more commercial. Staff stated that an area wide study will help define future uses for this transitional area along Highway 7. After discussing the proposed rezoning and surrounding uses, the Commission recommended approval of the rezoning to C-5 (Conditional Commercial). Recommendation: The Planning Commission unanimously recommends approval of the rezoning from R-2 (Medium Density Residential) to C-5 (Conditional Commercial), with the findings and conditions included in the attached resolution. ~ (c)). . PUBLICATION NO. ORDINANCE NO. 07-0458 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA TO REZONE PROPERTY FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO C-5 (CONDITIONAL COMMERCIAL) LOCATED AT 267-4TH AVENUE N.W. TO CHANGE USE FROM CHURCH TO OFFICE BUILDING THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to rezone property from R-2 to C-5 located at 267-4th Ave. NW. Section 2. That the property to be rezoned is described as follows: Lot 7, Block 10, Townsite of Hutchinson North Half, excepting therefrom the North 87 feet thereof. . Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 13th day of March, 2007. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor . 10 [c):;L . . . RESOLUTION NO. 13138 RESOLUTION APPROVING A REZONING FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO C-5 (CONDITIONAL COMMERCIAL) PROPERTY LOCATED AT 267-4TH AVENUE N.W. Whereas, Bart Bradford, applicant, has requested approval to rezone property from R-2 to C-5 to change the use from church to office building with the following legal description: Legal Description: Lot 7, Block 10, Townsite of Hutchinson North Half, excepting therefrom the North 87 feet thereof. Whereas, the Planning Commission has held a public hearing on February 20, 2007, on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the rezoning, subject to the following findings and conditions: 1. The rezoning would be consistent with the intent of the Comprehensive Plan and Zoning Ordinance, due to its location on Highway 7, adjacent C-5 zoning, surrounding commercial guiding and the transitional nature of the area. 2. Buffering with coniferous trees and/or shrubbery is required between the commercial and residential zone to the north. A landscaping plan is required and must be approved by the City Forester and Planning Director. 3. The rezoning will expire within one year from the date of approval if the use does not change from the church to a business office. 4. Review and approval of a conditional use permit is required prior to the change in jlSe, as required by the Zoning Ordinance. Additional conditions may be required in order to satisfy the specific conditional use permit standards during the review of the conditional use permit application. Adopted by the City Council this 27th day of February, 2007. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor lp(c~ ~ To: From: Date: Subject: Applic.ants: j, -- - - - _ _ ;rr. :r'!-. __~"~4_ III '."~' __ ~_ -~. DIRECTORS REPORT - PLANNING, DEPARTMENT - ..,;:=.- - - - - - . ,.,.. ..- ,G.:"_ .. -jJ!Ij ,.,... - ~.... -; H,utchinson Planning Commission Brad Emans,DolfMoon, Dave HUDstad, Miles Seppelt, Bria,n Warzecha, Jean Ward) Jo1m Webster, John Olson, Lenn),t Rutledge, Kyle DimJer, Kent Exner, M',ark Scbnobrich,Marc Sebora, GaryPlotz~KenMerrin, Jim Popp~ Dan Hatten, Dick Nagy, Rebecca Bowers an,d Bonnle Baumetz (Persons in attendance at P'Ia nning Staff Meeting (in bold) February 7, 2007, 2007~ for February 20, 2007 Planning Commission Meeting Req'uest to Rezone property fromRl (Medium Family Resi,dential) to C5 (Cunditional Commercial) for property lo,cate.dat267 - 4th Ave -:NW to Change the Use from a Church to Office BnildingLocated at 2.67 - 4th A veNW J.ehovah Witness Kingdom Hall, Property Owner Bart Bradford, Applicant REZONING FROMR2 TO CS Brief Des,criptioD: The applicants are req'uesting to rezone p:roperty at 267 - 4th Ave. N.W. along Hwy 7 West from R-2 to C-5 (Conditio:nal Commercial) to allow the existing building, currently used as church, to be converted to an office use. The property is bord,ered by C-5 to the south and west Thereare no permitted uses in the C-5 District and, all uses require approval of a conditional use permit. Business and professional offices would be allowed, by conditional use permit in the C-5 District. Location Map: II _ / l · \. ~ ~ l J .---.... - . . . Rezone R2 to CS Jebovah's Wtlness Church - 267 - 4'" Ave NW Planning Commission- February 20, 2007 Page 2 GENERALINFO~TION Existing Zoning: R2 (Medium Density Residential) Lot Size: .78 Acre Existing Land Use: Jehovah's Witness Kingdom Hall Adjacent Land Use And Zoning: R2 and C5 Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: In 1988, a variance was granted to the Kingdom Hall to reduce front yard setback to 13 feet to allow for the construction of a handicapped accessible entry. Applicable Regulations: Sections 154.168 (City Code) Analysis and Recommendation: In considering the rezoning request, the Planning Commission should consider the purpose of the Zoning Ordinance, guidance from the Comprehensive Plan, and the character of the surrounding area. Section 154.065 of the Zoning Ordinance specifies the purpose of the C-5 district as follows: "The purpose of the C-5 district is to provide for business, commercial and retail uses that are conveniently accessed by major arterial traffic. (1) Development will be allowed only as a conditional use to (a) Ease land use transition (b) Control development so it is compatible with the surrounding property; and (c) Establish dimensional requirements on an individual basis. (2) Those uses which substantially inteifere with the overall function of the area will be excluded (3) Development shall also meet standards for lighting, landscaping, and pedestrian access. " In this case, as the site is located on Highway 7, is adjacent to other C-5 zoned property, and is a transition area, staff finds that the request for the rezoning to C-5 to allow an office Use would be consistent with the C-5 district. Rezoning to C-5 would also allow control of development through the conditional use permit process, so it is compatible with surrounding property. The 2002 Comprehensive Plan identifies the land use plan for the property to be "Traditional Residential Neighborhood", which is intended primarily for single family homes. However, the areas to the west of the site on the north side of Highway 7 are guided commercial, as well as the Coe cjd.- Rezone R2 to C5 Jehovah's Witness Church - 267 - 4'. Ave NW Planning Commission- February 20, 2007 Page 3 . entire area south of the site along Highway 7 up to Highway 15 (refer to land use map in attachments). Examination of the surrounding area reveals that the subject area has a unique characteristics that would be appropriate for C-5 zoning, including a location on Highway 7, surrounding commercial and industrial uses, and the elevation difference between the site and adjacent residential areas. In addition, the site has been used as a church use and has an existing parking lot which would work well for an office use. Although the specific site is not guided for commercial use in the Comprehensive Plan, the proposed rezoning to C-5 could be considered consistent with the adjacent guiding of the Comprehensive Plan due to the large amount of commercially guided property in the area, the proximity of other C-5 zoned properties, and transitional nature of the area. However, the Planning Commission should consider any testimony from the public hearing from adjacent property owners and the potential impact of industrial and commercial uses to the adjacent residential properties, such as traffic, noise, safety, and appearance. Staff reviewed the request at the February 5th planning staff meeting and concluded that the rezoning to C-5 would be a good fit for the area Staff would recommend approval of the requested rezoning with the following findings and recommended conditions: . 1. The rezoning would be consistent with the intent of the Comprehensive Plan and Zoning Ordinance, due to its location on Highway 7, adjacent C-5 zoning, surrounding commercial guiding and the transitional nature of the area. 2. Buffering with coniferous trees and/or shrubbery is required between the commercial and residential zone to the north. A landscaping plan is required and must be approved by the City Forester and Planning Director. 3. The rezoning will expire within one year from the date of approval if the use does not change from the church to a business office. 4. Review and approval of a conditional use pennit is required prior to the change in use, as required by the Zoning Ordinance. Additional conditions may be required in order to satisfy the specific conditional use pennit standards during the review of the conditional use pennit application. Cc: Andy Lundholm, 212 East Ave. N.E., Silver Lake MN 55381 Bart Bradford, P.O. Box 130, Hutchinson MN 55350 . (p {~)l . . . MEMORANDUM DATE: February 21, 2007 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONDITIONAL USE PERMIT AND SITE PLAN REQUESTED BY HOME STATE BANK LOCATED AT 745 HWY 7 WEST Reauest: Home State Bank has submitted application for approval of a site plan and conditional use permit for the construction of a bank building, with drive up window, in the IIC (Industrial Commercial) District. A conditional use permit is required for all uses within the IIC District. The proposed building will be 4,563 sq. ft. and will have an exterior elevation with block, stone, glass, and bronze metal panels. The entrance will be constructed north of the current access from Montana Street. The plans also identify a future building expansion of 2,448 sq. ft. and parking expansion, however no timeline has been specified for expansion. Site plan approval will be required in the future prior to expansion. Additional information is included in the attached staff report. Plannina Commission Meetina: The Planning Commission held a public hearing and considered the request at the February 20,2007, meeting. There were no property owners who made comment or objected to the request. The Commission briefly discussed the request. A neighboring property owner to the west asked about the previously proposed service road. It was noted the service road is not longer in the highway plan. The Commission unanimously recommended approval ofthe proposal. Recommendation: The Planning Commission unanimously approved the Conditional Use Penn It and Site Plan with the recommendations, findings and conditions as stated in attached Resolution #13139. toe c~ . RESOLUTION NO. 13139 RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND SITE PLAN REQUESTED BY HOME STATE BANK LOCATED AT 745 HWY 7 WEST Whereas, Home State Bank , property owner, has requested approval of a conditional use permit and site plan to construct a bank facility with drive-thru service located at 745 Hwy 7 West with the following legal description: . Legal Description: That part of the Northeast Quarter of the Southeast Quarter of Section Thirty-six (36) in Township One Hundred Seventeen (117) North of Range Thirty (30) West described as follows, to-wit: Beginning at the point of intersection of the Northerly right of way line of State Highway No.7, and a line running parallel with the West line of said Northeast Quarter of the Southeast Quarter and a distance of 423.2 feet East of said West line, measured at right angles to said West line; thence North, parallel with said West line, a distance of 40.78 feet; thence Northeasterly parallel with said North right of way line, a distance of 300.00 feet; thence south, parallel with said West line, a distance of 40.78 feet to said right of way line; thence southwesterly, along said right of way line, a distance of 300.00 feet to the point of beginning and also beginning at a point 40.87 feet North of the point of intersection of the Northerly right of way line of State Highway No. 7 and a line running parallel with the West line of said Northeast Quarter of the Southeast Quarter at a distance of 423.2 feet East of said West line, measured at right angles to said West line; thence North parallel with said West line a distance of 200.00 feet; thence Northeasterly parallel with said Northerly right of way line a distance of 300.00 feet; thence South parallel with said West line a distance of 200.00 feet; thence southwesterly a distance of300.00 feet to the point of beginning, EXEPT the East 45.0 feet thereof. Whereas, the Planning Commission has held a public hearing on February 20, 2oo7,on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and fmdings of the Planning Commission and hereby does recommend approval of the conditional use permit and site plan, subject to the following findings and conditions: . 1. The proposed use would meet Ihe standards for granting a conditional use permit. 2. The proposed addition and site improvements would comply with the standards of the I/C district. 3. Sign permits are required prior to installation of the signage. 0lc)3 . . . Conditional Use Permit and Site Plan Review Home State Bank-745 Hwy 7 W Planning Commission - Fehruary 20, 2007 Page 2 4. The future building and parking expansion areas will require site plan approval in accordance with the Zoning Ordinance standards in place at the time of planned expansIOn. 5. Plans shall be revised to meet the preliminary plan review comments included in the City Engineer's Memorandum dated February 12, 2007. Final plans require approval of the City Engineer prior to construction. 6. Park Dedication fee of $860 will be due at the time of building permit. 7. SACfW AC fee in the amount of $5,900 (2 units x $2,950) will be due at the time of building permit. 8. As with all businesses on the Highway 7 corridor; a reminder that access during the reconstruction of the highway will be challenging. Adopted by the City Council this 27th day of February, 2007. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor GeeD . . . ""tAt [vI E IV~ R A N n M u () TO: Rebecca Bowers, Director PlanninglZoninglBuilding FROM: Kent Exner, City Engineer RE: Home State Bank Preliminary Plan Review DATE: February 12, 2007 Per my review of the Home State Bank Preliminary Plans dated January 10, 2007, I have the following comments: . TH 7 Grading & Improvements - Verify that all proposed work matches the proposed TH 7 grading and improvements. . Sewer Service - Install clean-out at the connection to the existing sanitary sewer service stub within 10' of the property line. . Stormwater Calculations - Stormwater calculations appear to be adequate. If there are any questions or concerns regarding these comments, please let me know. Otherwise, the pre1iminary civil plans seem to address previous comments and requested revisions. cc: Barry Glienke, Bolton & Menk, Inc, &J(c13 .;.;. :.._~.. -..)., , DIRECTORS REPORT - PLANNING DEPARTMENT ~f"""*-:~'''' T'o: Hutchinson Planning Commission Brad Emans, DolflVloon, Dave 'Huns,tad, Miles Seppelt, Brian Warzecha, Jean Ward, John Webster, John O'lson,Len,ny Rutledge, Kyle :Di.mler, Kent Exner, Mark Sc,hnobricb, Marc Sebora,Gary Plotz, Ken Merrill, Jim PopP:rDan Hatten, Dick 'Nagy, R,ebecc:a Bo\vers and Bon.nile Baumetz (P'ersoDs i,nattendance at Plann.ing Staff Meetin'g (in bold) Franl: Date: February 7, 2007, for February 20, 2007 Planning Commission Meeting Subject: Consideration of a Conditional Use Permit and Site Plan to Construct a b,ank with Drive-up Windo~ at 745 Hwy 7 West I-I,ome State Bank, Property Owner Applicant: CONDIT.IONAL USE PERMIT AND SITE PLAN Brief Description: Jlome State Bank has submitted application for approval of a site plan and conditional use permit for the co'nstruction of a bank buildin.g, \vith drive up 'window, in the IIe (Industrial Commercial) District. A conditional use pennit is required for all uses within the I1CDistrict. The proposed building\villbe 4,563 sq.. ft. and\vill have an exterior elev'ation withb'lock, stone, glass~and bronze metal pan.els. The entrance will be constructed north of the current access from Montana Street. The plans also identify a futurebu.ilding expansion of 2,448 sq. ft. and parking expansion] ho\vever no timeline has been specified for expansion.. Site plan appro'valwill be required in the future prior to exp'ansion. Location Map: ()< )-'j . . . Conditional Use Permit and Site Plan Home State Bank Planning Commission- February 20, 2007 Page 2 l~ GENERAL INFORMATION Existing Zoning: lIC (Industrial Commercial) Property Location: 745 Hwy 7 West Lot Size: 1.2 acres Existing Land Use: Industrial Commercial Adjacent Land Use And Zoning: Industrial Commercial and Single Family Comprehensive Land Use Plan: Commercial Zoning History: A conditional use permit was granted to allow a cabinet shop on this site in November, 2004. Applicable Regulations: Section 154.066 (City Code) SPECIAL INFORMATION Building: The proposed exterior of the building is block, stone, glass, and bronze metal panels with a sloped roof. The building height would be approximately 29 feet at the highest point, with a sloped roof to a lower parapet level of approximately 17 feet. Setbacks: The building setbacks outlined in the IIC district are recommended, rather than required, as the purpose of the IIC district is to allow development in areas where there is transition in use occurring. The plans would meet or exceed the recommended building setbacks as follows: Structure Setback Proposed Recommended Street Right of Way 30 feet 35+ feet Interior Lot Line 20 feet 90+ feet Residential Boundary 50 feet 11 0 feet (70 feet to future exoansion) Parking and Drivc-thru: The Zoning Ordinance requires 5 spaces per 1,000 square feet for general office uses and does not have a specific requirement for banks. Based upon a gross building area of 4,563 square feet, 23 parking spaces would be required based upon a general office calculation. The applicant proposes 26 spaces for construction and has identified 19 future parking spaces for the addition. /,olc-J3 . Conditional Use Permit and Site Plan Home State Bank Planning Commission- February 20, 2007 Page 3 The proposed parking area and drive aisle would meet required setbacks. There are two drive through lane for drive-up service. The ordinance requires 80 feet for vehicle stacking for a drive through. The plans comply with these requirements. Landscaping: The proposed landscaping plan contains a variety of deciduous and coniferous trees along with various perennial plantings. The northerly portion of the site has a steep slope that would be landscaped, providing new trees plantings in addition to the existing trees north of the site. The proposed plan would provide screening of the parking lot from the properties to the north and would meet the City's landscaping requirements. Signage: The plans identify a monument sign at the Montana Street entrance and a pylon sign at the southeast cortler of the site along Highway 7. The signage is incorporated into the landscaping plan and would be in scale with the property. Wall signage and site directional signage also proposed. The proposed plans appear to meet the ordinance standards. Sign permits will be required prior to installation ofthe signage. . Analysis and Recommendation: Approval of a site plan and conditional use permit are required for this proposaL AE, there are no permitted principal uses in the lIC (IndustriallCommerical) District, approval of a conditional use permit (CUP) is required for all uses. A CUP shall be granted only if evidence is presented to establish the following: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. A "One-Stop Shop" was held on December 19, 2006, to review the proposal and provide feedback to the applicant. The applicant has addressed all of the items discussed by staff and appears to have met the required standards. Planning staff recommends approval of the conditional use permit and site plan subject to the following [mdings and recommended conditions: . 1. The proposed use would meet the standards for granting a conditional use permit. 2. The proposed addition and site improvements would comply with the standards of the I1C district. (o(c)S Conditional Use Permit and Site Plan Home State Bank Planning Commission- February 20, 2007 . Page 4 3. Sign permits are required prior to installation of the signage. 4. The future building and parking expansion areas will require site plan approval in accordance with the Zoning Ordinance standards in place at the time of planned expansIOn. 5. Plans shall be revised to meet the preliminary plan review comments included in the City Engineer's Memorandum dated February 12,2007. Final plans require approval of the City Engineer prior to construction. 6. Park Dedication fee of $860 will be due at the time of building permit. 7. SACfW AC fee in the amount of $5,900 (2 units x $2,950) will be due at the time of building permit. 8. AB with all businesses on the Highway 7 corridor; a reminder that access during the reconstruction of the highway will be challenging. . Cc: Matt Behm, Home State Bank, 1610 E Hwy 12, P.O. Box 1620, WiIImar MN 56201 David Broesder, KKE Architects, 300 First Ave N, Minneapolis MN 55401 Sean Lathrop,KKE Architects, 300 First Ave N, Minneapolis MN 55401 Barty Glienke, P.E., Bolton andMenk Inc., 2040 Hwy 12 E, WiI\mar MN 56201-5818 . loLcJ3 . =.:::-','.;;'''-'0 . ,^;~~~":""!-- --~:.";,^=,"^""",,, '/'E~ r<<:::;H f"GI-I'AY , rf[i'-.i)I'I::;' r1f:::'~ =.;.'~=;.::. { i 1 i ! f J I" ,j I~ ,.-' - .' ~2'!l'1!!l!f.i!"''' '~"e",.,.!"_.m!. ....,..., ..."",~".',_,;.. 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MEMORANDUM DATE: February 21st for the February 27, 2007 City Council meeting TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONDITIONAL USE PERMIT TO ALLOW A TEMPORARY USED AUTO SALES LOT IN THE GATEWAY DISTRICT AT 16919 HWY 7 EAST Reauest: The applicant is requesting approval of a conditional use permit to temporarily allow a used auto business in the GT (Gateway) District on Hwy 7 East at the location shown below. Mr. Emans proposes to temporarily relocate his used auto business from 835 Hwy 7 West to 16919 Hwy 7 East during the Hwy 7 West road construction. He anticipates being at this location from approximately April 15, 2007, to October 15, 2007. The attached site drawing identifies 25-35 vehicles and an 8' x 24' office trailer to be moved onto the site. For services, the applicant would move in a portable outdoor toilet and temporarily connect to electrical service from Pam's Furniture. The existing drive into Pam's Furniture would be utilized as the entrance and exit. Additional information is included in the attached staff report. Plannina CommissIon Meetina: The Planning Commission held a public hearing and considered the request at the February 20,2007, meeting. There were no property owners who made comment or objected to the request. The Commission briefly discussed the request with no questions from the public. It was noted that lighting and signage must comply with zoning ordinance regulations and signage requires a permit prior to installation. ' Recommendation: The Planning Commission unanimously approved the Conditional Use Permit with the recommendations, findings and conditions as stated in attached Resolution #13140. llc)Y . RESOLUTION NO. 13140 RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW A TEMPORARY AUTOMOBILE SALES LOT IN THE GATEWAY DISTRICT FOR PROPERTY AT 16919 HWY 7 EAST Whereas, Jamie Emans, Emans Auto Sales, applicant, has requested approval of a conditional use permit to allow a temporary used automobile sales lot in the Gateway District during the Hwy 7 construction season with the following legal description: Legal Description: East 400 feet of the west 898 feet of the north 660 feet of the Southwest v., Southwest v., Section 33-117-29 Whereas, the Planning Commission has held a public hearing on February 20, 2007, on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit subject to the following findings and conditions: . 1. 2. 3. 4. 5. 6. The proposed use would meet the standards for granting a conditional use permit. The proposed addition and site improvements would comply with the standards of the GT district. An adequate gravel base shall be placed on site to support the trailer, portable toilet, and vehicles. The conditional use permit is temporary and will expire October 15,2007. Electric service to the site must be properly abandoned by November 1, 2007. This is a one time temporary use specifically related to Highway 7 construction. No other temporary uses will be allowed on this property in the future due to the requirements the Gateway District and concerns over the appearance of temporary uses. 7. Lighting and signage must comply with zoning ordinance requirements. A sign permit is required prior to installation of signage. Adopted by the City Council this 27th day of February, 2007. ATTEST: . Gary D. Plotz City Administrator Steven W. Cook Mayor loCcj~ , I I I If !I T~--- 11 JL: " c::::::' ~-;2 .' c..- '- jj .-- i: "'i"':" II Ii 'I * Ii II ii , /l-> '-" ""- )::"e..---.- 1 t . ir I, l " J I, Ij~l_ [I ~ II' '11 . l --ft -- ,. I I j -I ~. I i- t , --- l ( I -e' .. j - ---~-- - J- - -- J 1." <1 rtj ----c, ::r -~ ::~ - / / - inc. _5 '$ ?- s: ~~.? I ~..--: l '--"-' , , 'ZSx- a~ =<;::" ~-;'c.....(e..s. . Lo-;'::'4~ l).el.uo_(~ I /.. I ',I' \. \. \. l l 3 ..... c <;:'-;-, - -- I-l "'"'y "') J1llCl'.-t .., iI;:u JA"V . , L . 2007 - -- ~f;~,r:- ,f;',~:"":~~.'J"~~_ -, -- '. .'.c:;. ,fa' :dS- .3;:;: P J:t'_ "... :> ~ .. ~ ,.., '. j { - -. Cl~)q ~ "r... r..:!I,i..."'" ...... -' ....-:_"'... ....,.-fr ..._ 1Ifw'"C'- .._~..,:.....:~ 1t-,.r ..!~,..-. -:'.' DIRECTORS REPORT - PLANNING DEP.LL\RTMENT ~- ...~~ ~,.. '-':. ~ ~~i' -. -:"';.~ '. To: Hutchinson Planning Commission From: Brad Emalls, DolfMoQn,Dave Hunsta.d, Miles Seppelt, B:rian Warzecha, Jean Ward, 10lm Webster, John Olson, 'LennyRutledge, K,yle Dimler, Kent Exner, Mark S.cbnobricb, M.arc Sebora> Gary Plotz1 Ken Merrill, Jim Popp, Dan Hatten, Dick Na,gy, Rebec.ca Bo\versand Bon:nie Baumetz (persons in attendance at Planning Staff Meeting (in bold) Date: February 5, 2007,2007, for February 20,2007 Planning Commission Meeting Subject: CODsid.eratioD. of a Conditional Use Permit to allow a temporary automobile sales lot lo,cated at 16919Hw-y 7 East Applicant Jim Heikes, Pruperty Owner Emans Auto Jamie Emans,Applic.ant CON'DITIONAL USE PERMIT Brief Description: The applicant is req'uesting approval of a conditional use permit to tempo,rarily allow a used auto b'usiness in the GT (Gateway) District on Hwy 7 East at tlle location shown below. Mr. Emans proposes to temporarily relocate his used auto busin,ess from 835 Hwy 7Wes1 to 16919 Hwy 7 ~East during the Hwy 7 West road construction. He anticipates being at this location from approximately April 15) 2007, to Octob1er 15, 2007. The attached site drawing identifies 25-35 vehicles and an 8' x 24' office trailer to be mo'ved onto the site. For services, the applicant would move in a portable outd,oor toilet and temporarily connect to electrical seIVice from Pam's Furniture. The existi:ng drive into Pam's Furniture would be utilized as the entrance and exjt. I f l.C"\, I j . . . Conditional Use Permit Emans Auto Sales -16919 Hwy 7 East Planning Commission- February 20, 2007 Page 2 GENERAL INFORMATION Existing Zoning: GT (Gateway) Property Location: 16919 Hwy 7 East Lot Size: The sales lot will be 300 feet X 225 feet Existing Land Use: Vacant Adjacent Land Use And Zoning: Gateway District to the east and out of City Limits to north and west Comprehensive Land Use Plan: Urban Commercial Design Zone Zoning History: The parcel was annexed into the City with the Seltz property annexation in 2001. The Gateway District ordinance was approved in 2002. Applicable Regulations: Sections 154.170 and 154.071 (City Code) Analysis and Recommendation: In reviewing the CUP, the Commission should consider if the proposal meets the standards for a CUP. A CUP shall be granted only if evidence is presented to establish the following: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a sezvice or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not bave a substantial or undue adverse effect upon adjacent property, the cbaracter of the neighborbood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit tbe development and use of neighboring property in accordance with the applicable district regulations. In this case, the Commission should also consider the temporary use of the property and any concerns identified at the public bearing. Although this specific request is for a temporary relocation, the Commission should also consider the potential for future requests for other temporary uses such as seasonal sales lots. Staff recommends tbat the conditions of approval specify that no other temporary uses would be a:Ilowed. At the planning staff meeting, staff supported the temporary use to assist tbe business continue operating during the Highway 7 West construction this summer. However, there was some &icJY . . . Conditional Use Permil Emans Auto Sales -16919 Hwy 7 East Planning Commission- February 20, 2007 Page 3 concern raised that this could cause other requests for temporary uses that would not comply with the requirements of the Gateway District. It was also discussed that the electrical service should be installed overhead by an electrician and should not be permanent. Staff recommended that the electric service must be also abandoned after the temporary use is vacated. Staff would recommend approval of the request with the following recommendations: 1. An adequate gravel base shall be placed on site to support the trailer, portable toilet, and vehicles. 2. The conditional use permit is temporary and will expire October 15, 2007. 3. Electric service to the site must be properly abandoned by November 1, 2007. 4. This is a one time temporary use specifically related to Highway 7 construction. No other temporary uses will be allowed on this property in the future due to the requirements the Gateway District and concerns over the appearance of temporary uses. Cc: Jamie Emans, 885 Hwy 7 W Jim Heikes, 15873 Hwy 7 E C,(CJY . . . MEMORANDUM DATE: February 21 st for the February 27, 2007 City Council meeting TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONDITIONAL USE PERMIT TO ALLOW A SIGN SHOP IN THE C-5 DISTRICT LOCATED AT 225-3RD AVENUE NW. Reauest: The applicant is requesting approval of a conditional use permit (CUP) to use the north half of the existing building for his sign shop business and office. The property is in the C5 (Conditional Commercial) District, which requires a CUP for all uses. There have been several conditional use permits granted for this property. The latest CUP was a construction office. Paved parking was constructed along with the construction office. The applicant stated there will be one employee and one vehicle parked at the business. Additional information is contained in the attached staff report. Planning Commission Meetina; The Planning Commission held a public hearing and considered the request at the February 20, 2007, meeting. There were no property owners who made comment or objected to the request. The Commission briefly discussed the request with no questions from the public and unanimously recommended approval. Recommendation: The Planning Commission unanimously recommended approval of the Conditional Use Permit with the recommendations, findings and conditions as stated in attached Resolution #13141. (p( Cp . . . . RESOLUTION NO. 13141 RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW A SIGN SHOP IN THE C-5 DISTRICT LOCATED AT 225-3RD AVE N.W. Whereas, Dave Wegscheid, applicant, has requested approval of a conditional use permit to allow a sign shop in the north half of the building located at 225-3rd Ave. N.W. with the following legal description: Legal Description: Lot 9, Block 24, North Half of Hutchinson Whereas, the Planning Commission has held a public hearing on February 20, 2007, on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval ofthe conditional use permit subject to the following findings and conditions: 1. The proposed use would meet the standards for granting a conditional use permit. 2. The proposed addition and site improvements would comply with the standards of the C-5 district. 3. Outside storage of materials or signs is not permitted. All materials must be contained within the building. Parking of company vehicles on the site is allowed. Adopted by the City Council this 27th day of February, 2007. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor c) cj5 - , ...,., .111' ,', ~ "t i"'f' .. .or ..,..,:;..J"..;';iIr......::.:,..,.-~,JC(...~;.., ,.I ....' _.. _ R~ __ .-:oJ:.. -'P. - 0;;* DIRECTORS REPORT - PLANNING DEPA:RTMENT To: Hutch,inson Pla,nning. Commission From: Brad Emans, DolfJ\1loon, Dave HUDstad, Miles Seppelt) Brian Warzecha, Jean Ward, Jolm Webster, J'ohn Olson" .Lenny Rutledge,K,yle Dimler,Kent Exner, Mark Schnobrich, Marc Seborn, Gary Plotz~ Ken Merrin, Jim Popp,Dan Hatte'D"Dick Nagy, Rebe'cca Bowers and Boonie Baumetz (persons in attendance at Planning ~t:aff Meeting (in bold) February 9, 2007, for February 20, 2007 Planning Commission Meeting Conditional Use Permit to Allow a Si,gn S'hop i.nthe C-S District at 2253rdAve.. N.\V. Fo!rd Rolfe, P'roperty Own,er Dave Wegscheid, ...l!\pplicant Date: Subject: Applicant: COND'ITIONAL USE PERMIT Brief Description: The applicant is requesting approval of a conditional use permit (CUP) to use tbenorth half of the existing building for his sign shop business and offi,ce. The property is in the C5 (Conditional Co,mm,ercial) District, whic.h requires a CUP for all uses. There have been several conditional use permits granted for this property. The latest CUP was a construction office. Paved parking was constructed along with the construction office. The ~pplicant stated there will be one employ'ee and one vehicle parked at the business. j \::~ I rl \ l J .. 1 ~---' . . . Conditional Use Permil Dave Wegscheid - Sign Shop - 225-3'" Ave NW Planning Commission- February 20, 2007 Page 2 , GENERkL INFORMATION Existing Zoning: C5 (Conditional Commercial) I' Property Location:' 225 - 3'd Ave NW Lot Size: 132' X 66' Existing Land Use: Construction Office Adjacent Land Use And Zoning: C5 and VC Comprehensive Land Use Plan: Commercial Zoning History: A conditional use permit was granted in 1984 to allow the construction of a 30' x 80' business and storage building. At that time, the property was in the VC District which also required a conditional use permit. The area was zoned C5 by the City in 1996. Since then, there have been a number of conditional use permits granted to businesses complying with the regulations of the district. Applicable Regulations: Sections 154.065 (City Code) Analysis and Recommendation: In reviewing the CUP, the Commission should consider if the proposal meets the standards for a CUP. A CUP shall be granted only if evidence is presented to establish the following: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest ofthe public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Staff reviewed the proposal at the planning staff meeting and did not have concerns over the proposed use. The consensus of staff was to recommend approval of the CUP, with the following findings and conditions: (p (ej:) . . . Conditional Use Permit nave Wegscheid - Sign Shop - 225-3"' Ave NW Planning Commission- February 20, 2007 Page 3 1. The proposed use would meet the standards for granting a conditional use permit. 2. The proposed use would be in an existing building and would comply with the standards of the C-5 district. 3. Outside storage of materials or signs is not permitted. All materials must be contained within the building. Parking of company vehicles on the site is allowed. Ce: Ford Rolfe, 203 Hamburg St. S.E., Litchfield MN 55355 Dave Wegscheid, 576 Bluff Street, Hutchinson MN 55350 (p eelS . . . ~ 1 t:::....., .pLL'\f;:.c: ~ 1 \jt51-l1 ( l ~ LOT 9, BLOCK 24, NORTH HALF OF HUTCHINSON r4U .44.' ~4S.. ! _.._.._"L,._.._.._I._.._.._..~ AI,.bEY --", I I I I , I . "S.1t OlnotU ulltln9111vorlon ("4.5) Oeno'.. propotld elevation ...a.6 .4e.4 .... ...., 66.00 .....1 ....... <14.. 44.. ",h (45.21 .... 8 N '" '45.2 ...=1..,. ~ . ..... 1 ~ . 145.2) .41-7 ....h '0' !5 1.41.4 OJ OJ \ ..... lil __.~44._'_ ...1.3 "1.0. 66.00 ~ ..... ~ ~ 1 ~ 44.11......"..' IIX.t1T1". ....llA.~ ."S.7 ."'J.t! ._~._~ (43-ZSJ c=...r..,. c.rtlt42_1'lSJ (~~c:'::::',,,"..u.~Ben.Ch Nark -..!, -- .. -.. -.:; ~..~..: :'_'U J' .. T~I~~~" - -:::~:> ~~~Uf---lli'''''' N~~nIWES"F-' .- .+4.T1 .44.., .44.111 ."4.1. ...!.,,!. '!....!It!!!'I~~._ &.nch Mark I Top of hydrant at \IIa1Ir Sl and 4th Ayt. EIIV, "IOS3.!59 Bench Mark 1 Bock of Catch bOlln n.ar SE corn.r of Lot 9. Ellv. -10"2.33 3.b CERTIFICATE OF SURVEY lor FORO ROLF I ilIA" (.,111., tllat this .lIf'rtJ', plan or_~1 "'OJ pnpottd ~ _ .. Ilndtr lilY' cliAct ..,pervr.ro. Qnd Iller I 0,," 0 <11,,1., L.ic'~'c1 ....nd .Sflll'ft1'O( ",*, tIIlt".... 01 flit S1011 .l MiIl"AUOto. 11JJ.PIA"O ODOD/~."" Dol. "t 2...1 ~4-- Lie... No. f11f1Ze. Scole I" . 30' Book HTPO 26 FU. No. 184195 Po91 52 Hansen Tharp Pellinen Olson Inc. Lond swwy.on..c...nint En,il'lHl'l"Slr. PIoMert HUTCHINSON, MN. Tel. 581.~789 , (pC C)j .. MEMORANDUM DATE: February 21st for the February 27, 2007 City Council Meeting TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Lot Split and Variance for the Pedestrian Underpass on a Portion of the McLeod Historical Society property APPLICANT: McLeod County Historical Society, Property Owner City of Hutchinson, Applicant Reauest: .. The City of Hutchinson and the McLeod County Historical Society are requesting a lot split and variance to create a non-conforming lot on the Museum property located at 380 School Road N.w. The City is in the process of purchasing the property to construct a pedestrian underpass under Hwy 7 W. The additional property is necessary to construct the trail and entrance into the underpass. This lot division will require a variance to create a lot that would not meet the ordinance standards for lot area and depth in the C4 district. City staff had been working to secure a perpetual easement over the property with the McLeod County Historical Society, however due to the Museum's concems over liability with an easement, the property must be split to sell to the City. Additional information is included in the attached staff report. Plannina Commission Meetlna: The Planning Commission held a public hearing and considered the request at their February 20th meeting. There was no one present who objected to the proposal. The Commission discussed that this application is unique to the underpass project and that no structure would be constructed on the lot. Staff stated that if the property was located along City right of way rather than State right of way, the City could obtain additional right of way for the underpass, rather than dividing the property. After discussing the proposal, the Planning Commission recommended approval of the lot split and variance, with the finding that a hardship exists due to the importance of the location of property for the underpass connection to the existing trail and sidewalk system that is vital to the safety of pedestrians crossing Highway 7. Without a variance, a hardship would result in not being able to create a safe entrance into the underpass. The circumstances are unique to the property, as the creation of the separate parcel is required to allow completion of the trail entrance of the underpass. Recommendation: . The Planning Commission unanimously recommends approval of the lot split and variances with the stated findings and conditions included in the attached resolution, 0(c)~ . RESOLUTION NO. 13142 RESOLUTION APPROVING A LOT SPLIT AND VARIANCES FOR PROPERTY LOCATED AT 380 SCHOOL ROAD N.W. FOR CONSTRUCTION OF THE PEDESTRIAN UNDERPASS PROJECT UNDER HIGHWAY 7 W. Whereas, the City of Hutchinson and the McLeod County Historical Society, have requested approval of a lot split and variances for property located at 380 School Road N.W., with the following legal description: . Legal Description: Lots 13 and 14, Block 2, Rolling Oaks Fourth Addition, according to the recorded plat thereof described as beginning at the most southerly comer of said Lot 13; thence North 69 degrees 12 minutes 00 seconds East, assumed bearing, along the southeasterly line of said Lot 13 a distance of 69.31 feet; thence North 68 degrees 51 minutes 20 seconds West 36.23 feet; thence northwesterly 15.64 feet along a tangential curve concave to the northeast having a radius of 75.00 feet and a central angle of 11 degrees 56 minutes 45 seconds; thence westerly 141.89 feet along a reverse curve concave to the south having a radius of 95.00 feet and a central angle of 85 degrees 34 minutes 32 seconds; thence North 52 degrees 29 minutes 00 seconds West 21.05 feet; thence South 71 degrees 33 minutes 00 seconds West 10.00 feet; thence South 05 degrees 49 minutes 00 seconds West to the southeasterly line of said Lot 14, thence northeasterly along said southeasterly line to the point of beginning. Whereas, the Planning Commission has held a public hearing on February 20, 2007, on the request and considered the requirements of the Zoning Ordinance, effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the lot split and variances for lot area and lot depth, subject to the following findings and conditions: . 1. A lot split and variance to create a lot not meeting the standards of the C-4 zoning district is approved, to allow construction of a trail and entrance to the pedestrian underpass under Highway 7. 2. A variance to create a substandard lot is granted, based upon the following fmdings: A. The circumstances are unique to the property, as the creation of the separate parcel is required to allow completion of the trail entrance of the underpass. B. The creation of a substandard lot is necessary to create a separate lot as an easement was not accepted by the Museum. C. The area of the lot is smaller than the standards in C-4 district to minimize the amount of property used for the project and to be purchased from the Museum. l,(cj~ . . . Lot Split and Variance - Pedestrian Underpass Planning Commission - February 20, 2007 Page 2 D. Without a variance, a hardship would result in not being able to create a safe entrance into the underpass. E. A hardship exists due to importance of the subject property location as an important connection to existing trail and sidewalk system that is vital to the safety of pedestrians crossing Highway 7. F. Ifthe variance is granted, it would not alter the essential character of the locality and would improve the safety for pedestrians. G. The standards for granting a variance have been satisfied. 3. The lot split and variances are contingent upon the pedestrian underpass project being completed at this location. Approval of the lot split and variance will expire within one year if not recorded at McLeod County. Adopted by the City Council this 27th day of February, 2007. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor (pLC) ~ . . . ,',",'C-'''''C''''''''''.' -~>,P,:.r'. -.. , DIRECTORS REPORT - PLANNING DEPARTMENT ...'''<-'~' ",""'.'''-'" ,,_.t>. .-...,.....::,.-..;..".F';__...., To: Hutchinson Planning Commission Brad Emans, Dolf Moon, bave Runstad, Miles Seppelt, Brian Warzecha, Jean Ward, John Webster, John Olson, Lenny Rutledge,. Kyle Dimler, Kent Exner, Mark Scbnobricb, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers and Bonnie Baumetz (persons in attendance at Planning Staff Meeting (in bold) February 13, 2007, for February :.10,2007 Planning Commission Meeting Consideration of a Lot Split and Variance for the Pedestrian Underpass on a Portion of the McLeod Historical Society property McLeod County Historical Society, Property Owner City of Hutchinson, Applicant From: Date: Subject: Applicant: LOT SPLIT AND VARIANCE FOR PEDESTRIAN UNDERPASS , Brief Description: The City of Hutchinson and the McLeod County Historical Society are requesting a lot split and variance to create a non-conforming lot on the Museum property located at 380 School Road N.W. The City is in the process of purchasing the property to construct a trail and pedestrian underpass under Hwy 7 West. The additional property is necessary to construct the trail and entrance into the underpass. This lot division will require a variance to create a lot that would not meet the ordinance standards for lot area and depth in the C4 district. Refer to the attachments for additional details. City staff had been working to secure a perpetual easement over the property with the McLeod County Historical Society, however due to the Museum's concerns over liability with an easement, the property must be split to sell to the City. . GENERAL INFORMATION Existing Zoning: C4 (Fringe Commercial) Property Location: 380 School Rd. N.W. The existing property consists of two parcels, totaling 3.7 acres (1.2 acre for the parking lot and 2.5 acres for the main site) The proposed lot would be approximately .25 acre Existing Land Use: McLeod County Historical Society Museum Lot Sizes: Adjacent Land Use And Zoning: Residential to the north and Commercial on the east, west and south Comprehensive Land Use Plan: Commercial Applicable Regulations: Sections 154.064 and 154.167 (City Code) 0L0/P Lot split and Varian<e City ofUut<hlnson -380 School Road N.W. Planning Commission- February 20, 2007 Page 2 . Analysis: A lot division and variance are required for the proposal. The proposed shape of the lot 'is unusual as the lot area only includes the area needed for construction of the trail and pedestrian underpass, which is a semi-circle (refer to attached plans). The table below identifies the lot standards with the proposed dimensions and size of the new lot needed for the underpass. Standard Requirement Proposed Complies? Lot Area I-acre 11,550 sq. ft. No C 43.56050. ft.) Lot Width 200 ft. 200 ft. Yes Lot Depth 180 ft. 80 ft. at center No tapering to 0 ft CAveral!e denth of 40 ft.) A1l shown in the table, the proposed lot would meet lot width standards, however would not meet the requirements for lot area or lot depth. The proposed lot split would still allow the Museum property to meet or exceed zoning ordinance standards and would not create non-conformities for the existing property. . In order to grant a variance, a finding of undue hardship must be found. Undue hardship, as used in connection with the granting of a variance, means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight of the landowners is due to circumstances unique to the property not created by the landowner, and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. In this case, the circumstances are unique to the property, as the creation of the separate parcel is required to allow completion of the trail entrance of the underpass. The creation of a substandard lot is necessary to create a separate lot as an easement was not accepted by the Museum. The area of the lot is smaller than the standards in C-4 district to minimize the amount of property used for the project and to be purchased from the Museum. Without a variance, a hardship would result in not being able to create a safe entrance into the underpass. A hardship exists due to importance of the subject property location as an important connection to existing trail and sidewalk system that is vital to the safety of pedestrians crossing Highway 7. If the variance is granted, it would not alter the essential character of the locality and would improve the safety for pedestrians. Conclusion and Recommendation: Although the proposed lot split would not meet the standards for lot area or lot depth, staff's review of the unique conditions of the property and safetyconcems recommend granting a variance. Staff recommends approval of the lot split and variance for the proposed pedestrian underpass project with findings and conditions listed in the attached draft resolution. . ~ (c) ~ ---_._---~-_.~~~~~~ -<1J m::u '-0 r" 00 :Ecn m c r- o -4 c <: (J) o z z -1 .~ ~ ""',........,... ,V1MMl1M ..,.'" W["" : . .......... ....... . . . i .1 ~~~~; ~-:. _-J P,reo. 1 ..III,:) "1ICtl1 ....0"0 · , "'TI , [ -QllD -'lilt.. "ill' I I .. ;' I,~ i I '" f "--- j .: ~taJ'>lUl '\1:,'} . ......... .......... : :..... 11{ I .......... /., II . (')Io':;'''fJtUC" 'QlI't 'K+ .. ~ -------..... . h.m ,_ ~... ...... , , ' ... 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Li<ense Fee: S15O.00 o ratin Year: City of Hutchinson e., Application for License to Sell Tobacco at Retail ADD]i<ant Information 'R.r......i-..~ \' 7" ". J '<- 0 - ;;:3'i{_, 0 <.f( Applicant Phone NumberJl t\-o ~.Q c!- Applicant Name IDi~ l'~'(<,-,> ~~vwe.. ~c.;- Applicant Address l~_-\..'N'\,S.c" City t'YI r\ State S' {'3 S() Zip Business Information Main Street Sports Bar, Inc. 18 Main Street North Hut<hlnson ~'Z.(;)--csc ~~<4-c..I"" I Business Phone Number MN 55350 Conta<t: Ron Hose<k . Co rate Information if a Iicable IV\:;, ~ f\ 5h..<>Ot Sf'" r +,,;. ~C< ~ ~ . Corporate Name I \I l'\I'€..i r, 5~ ....e--+ !0 Corporate Address l.'>c..c... CEO :'l..h.~~-c..\(" ( Corporore Phone Number J\--, k\.;i No", City IY'-V'\ State <:;'S-~ <-0 Zip License Coordinator Checklist The following items need to be completed and/or attached in order for the application to be processed: Application fee paid in full (<heck or money order): 0 yes 0 no Application completed in full and siJ(l1ed; 0 yes 0 no r hereby certi/)' that I have completely filled out the entire abm'e application, together and that the application is true, conect, and accurate. ---p~ ~'~cL Signature of Applicant ~"'''i'\ \' . \-6"",( k_ Print Name ld...\::"le \0 (p Date o V-' 'Nl. .. Title . NOTE: No application will be forwarded /0 the City Council unless received one week prior to the regular Council meeting. filled au/In comple/lon, andfee payment Is anached. Internal Use Only Building: 0 approved 0 Notes: Fire 0 approved 0 denied Notes: Police 0 approved 0 denied Notes: City Council 0 approved 0 denied Notes: H:~Applic.ltiotufTOOaocca.doc Co Cd J OFFICE OF COUNTY ASSESSOR TO THE CLERK OF THE CITY OF HUTCHINSON McLEOD COUNTY, MINNESOTA: NOTICE IS HEREBY GIVEN, That the 2nd day of May ,20j!,L, at 4: 300'c1ock L.M., has been fixed as the date for the meeting of the Board of Appeal in your City for said year. This Meeting should be held in your office as provided by law. Pursuant to the provisions of Minnesota Statutes Section 274.03, you are required to give notice of said meeting by publication and posting, no later than ten days prior to the date of said meeting. ' Given under my hand this ~ day of ./d; , 200:1 rx:lt./L J( !~ 'Si:le Schulz, County Assessor McLeod County, Minnesota Filed in my office this dd rd day of _~ h v" n d ' 20.QZ Cler~ ~(-e) " . City of Hutchinson . FEE:, $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire Application shall be submitted at Police least days prior to the Gambling occasion r.. L "she.- P;~J-6,e.- AND 1. Lore//.## J}./~e-/-., 9 Name of Authorized Officer of Name of Designated ~mbling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of gambl ingin accordance wi th the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year eliding nlC)(:)7. S~: . .~~.' ~uthorized [ficer of Organization Gambling Mana r of organization A. The following is to be completed by the duly authorized officer of the organization: . 1. True Name: jilt 6er J.4'6/" e..- c:::;: (last) (first) II (middle) 2. Residence Address: Oli~9 't CO/ AvL l()ittlf11n:r /77# s539t. (street) (city) (state) ~zi"p') 3. Date of Birth: t?G~'1//96/4. Place of Birth .I:fJ,/I~/-:/7lA/" - (mo/day/year) (city/state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No~. If Yes, explain B. The following is of: organization: 1. True Name: to be compl~ted by the designated gambling manager f3 e-h,... 4 Ii 'W, / k~ J J /.-t?ra-l!e,.; ;; /2.-h.J (l;st) (first) (~dd1e) Residence Address: /035? ~ Ave. tOS/?'l'O.5J /')J1/ ~z.2-B (street) (city) (state) (zip) Date of Birth: O;l./,;z?!I'tST:J 4. Place of Birth: 4kf,;'IIso,,/" (mo/day/year) (city/state) 2. 3. . ~(f) . . . 5. Have you ever been convicted of any crime other than a traffic offense? Yes ____ No ~. If yes, explain 6. How long have you been a melJber of the organization? ~YM,4.J' 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: l. 2. Place where gambling devices will be used 115 /kJdr-.s Sf,. 5b Date or dates gambling devices ...ill be used (Yf /27 /.;zOO? (date end/or day(s) be used: of week) 3. Hours of th ay gambli~g devices will From ~8'OOA:~. To 'f c!b. Maximum number of players /'~l/ Will pr~zes be paid in money or merchandise? /'71~~ cI,-s.li!......- Will refreshments be served during the time the gambling devices will be used? Yes ____ No ~~ If' so, ...ill a charge be made for such refreshments? Yes ____ NO ~. 4. 5. 6. D. Organization Information: 1. 2. 3. 4. 4a. . 5. 6. 7. Address where regular meetings are held Day and time of meetings Is the applicant Organizat~ organized under the la...s of the State of Minnesota? Yes No . Ho... long has the organization been in existence? ~O Y~~~f Ho... many members in the organization? /~ / What is the purpose of the organization? /)b, ft-~Al;Yaes Officers of the Organization: Name / ~ /; e /4It'k/Z-- 1'tVV' --SO';'~.5o~ Address Ti tIe ,-,-- c?T,A 1? ~o/ AoI-L-- /f!i,J!,1: PR.~s;j.o.vf dff1If3~P1I'fJ()1c.. I/.;.e #J-;t,;",s-/ lFe#-sv~1L- ~ ~$,4f 5uJ f}J-d,;III.s-/ Give names of officers to the organization: Name or any other persons paid for servic Address Title ;Ai;,ve- 0(-fj . D. Organization Information: (Continued) 8. In whose custody will organization records be kept? . Name p~ '&-/oe-- Address ~S' ~6MIr I!.d-SuJ I/JJ... 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed .premises, please state the ~/;C Name of Insurer lJ?! ~ and Policy No. ::;:;nfi~' - , 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? ve5 11. Attach a list of all active members of the organization. E. The folIo bond given 1. Name of 2. Address 3. 4. concerning a fidelity favor of the organization. waiver of the bonding . I declare that the informat n I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gamb1~mg, and I will familiarize mysel . ith the contents thereof~ , '~ Subscribed and sworn , 19_. Signature of Notary Public Commission expires on :I- Si ature of a thorized officer of organi~ation Date: 0':/- tPlI-"'?t:t07 to before me a notary public on this day of Social Security Number:' public on this ____ day of Notary Public on Subscribed and sworn , 19_, MN Business In Number: . (p{t) . - --. .. Minnesota Lawful Gambling LG220 Application for ExempfPennit Page 1 of 2 2106 For Board Use Only Fee Paid Check No, Fee $50 An exempt perm~ may be issued to a nonprofrt organization conducting iawful gambling activity on five or fewer days, and awarding less than $50,000 in prizes durings a calandar year. Organization Information Organization nama / Previous lawful gambling exemption number x- 111./;)...-0 -D I County me Leo" ;'11 $0"/ 6AlS Name of chiefaxecutive officer (CEO) First name L.e li-t- We6eoIL Type of Nonprofit Organization Daytime phone number 3.:l0-~34-/~/1 Last name Type of nonprofit organization (check one) o Fraternal 0 Religious o Veteran ~ Other nonprofit organization Type of proof of nonprofit status - attach a copy (see Instructions) (2g. Nonprofrt Articles of Incorporation or Certificate of Good Standing - Minnesota Secretary of State's Office o Internal Revenue Service o Affiliate of parent nonprofit organization (charter) o Proof praviously submitted and on file with the Gambling Control Board Gambling Premises Information Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) /n clv6 /J. Address (do not use PO box) County cLeo J City ;/.,+c1)nI so~ Zip Code 9/> lid. Sf, 5'0 Date(s) of activity (for raffles, indicate the date of the drawing) 1\ 1';'/ iil? S-S3 Sb , 007 Check the box or boxes that indicate the Iype of gambling activity your organization will be conducting: o 'Bingo tlQ Raffles 0 'Paddlewheels 0 'Pul~ Tabs 0 "Tipboards 'Gambling equipment for pull.tabs, tlpboards, paddlewhaels, and bingo (bingo paper, hard cards, and bingo ball salectlon device) must be obtalnad from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.atate.mn.us and click on List of Ucensed Distributors. Or call 661-639-4000. This form will be made available in alternative Your name and and your organization's name the following: Board members, staff of the format (i,e, large print Braille) upon request. and address will be public information when Board whose work assignment requires that The Information requested on this form (and ra<:eived by the Board. Allheolher nformatlon they have secass to ths Informstion; the any attachments) will be used by the Gambling that you provide wi. be private data sbout you Minnesota Department of Public Sslely; tha Control Board (Board) to detennlne your until the Board issues your pennlt. \r'Vhen the Minnesota Attorney General: the Minnesota qualifications to be Involved In lawful gambllng Board issues yourpetTT1it, a~ of the information Commissioners of Administration, Finance, activities in Minnesota. You have the right to that you have provided to the Board in the and Revenue; the Minnesota Legislative refuse to supply the information requested; process ofapplyingforyour perm~wi. become AUljijor, national and Intemational gsmbling . however, if you refuse to supply thIs public, If the Board does not issue you a regulatory agendes; anyone PUrsuant to court information, the Board may not be able to perm~, sll the information you hava provided order. other individuals snd agencies thst sre determine your qualifications and, as a in the process of apptying fora permit remains speclflc:aly authorized by state orfederallaw consequence, may refuse to issue you a private, with the exception of your name and to have access to the information; individuals permit. If you supply the information your organization's name and address which and agencies for which law or ~al order requested, the Board will be able to process will remain pub4lc. authorizes a new use orsharingofinfonnatbn yourapplk:ation. Private data about you are available only to after this Notice was given: and anyone with your consent. lo ( -s) . , --. .. LG220 Application for Exempt Permit Organization Name Local Unit of Government Acknowledgment Page 2 of2 2/06 If the gambling premises Is within city limits, the If the gambling premises Is located In a township, both city must algn this application. the county and township mustslgn this application. On behalf of the city, I acknowledge this application, On behalf of the county, I acknowledge this application. Check the action that Check the action that the city Is taking on this application. the county Is taking on this application. o The city approves the application with no o The county approves the application with no waiting period, waiting period, o The city approves the application with a 30 day o The county approves the application with a 30 day waiting period. and allows the Board to issue a waiting period, and allows the Board to issue a penn it atter 30 days (60 days for a first class pennit aller 30 days, city). o The city denies the application. o The county denies the application. Print name of city Print name of county Signature of city personnel receiving epplication Signature of county personnel receiving application Tille Title Date_I_I_ Date~~_ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits, [A township has no statutory authority to approve or deny an application (Minnesota Statuta 349,213, subd, 2),] Print name of township Signature oftownshlp official acknowledging application Title Data-.!-.!_ Chief Executive Officer's Signature The infonnation provided in this application is complete and accurate to the best of my knowledge, I acknowledge that the financial report will be complated and returned to the Gambling Control Board within 30 days of the date of our gambling activity. Chief executive offjce~s signature Name (please print) L~s/,'e ,W t /.~~ Date I I Mail Application and Attachments Complete an application for each Sand gambing activity: . the completed application, . ana day of gambling activity . a copy of your proof of nonprofit status, and . two or more consecutive days of . a $50 application fee, Make check peyable to "State of Minnesota"), gambling activity To: Gambling Control Board . each day a raffle drawing is held 1711 West County Road B, 5ul1e 300 Sou1h Rosavllle, MN 55113 ~(-f) . . . 7& MEMORANDUM POLICE I EMERGENCY MANAGEMENT SERVICES TO: Melissa Starke, Administrative Coordinator FROM: Sgt. Chris Dobratz, Police Services # DATE: February 8, 2007 RE: Massage License As of today's date, I have completed a background investigation on Melissa Kljzma. Ms. Kuzma has applied with the City of Hutchinson for a massage license to conduct massages at Missy's Massage, located at 572 Juul Rd. SW. During the course of conducting this background investigation, I did not find anything in Ms. Kuzma's background that would prevent her from obtaining this lil::ense. )'.::~,:h.,-,--;;;~;'--Y;\;;_.:_-t:-,'"-i/~:':~:~~_~;:~'f(_:,:,,~:f,,::,:_ ,'. '.... _ .. -.... .----.-:_--:-:.-~{,.:-':..:~);;:t}ilj~11_;j?-;l!-'~{1;'::_t~,-_-!.:_i::'_ If you have any ques~ns; 'or ifYoU'n8ed any furlhef{tlVeStigatiOn into this matter, please contact me. j1~i ,';, ~j" ", :,::' ~rr:T:~;~::";,,"._._-, ,'J';:',;:>" '""",' . -~. 'c'" ~l)-':;- "'j.->--- '-<~:;O}ir; '::.,.:...::/<..... G(~) . . . III Hassan Street Southeast Hutchinsoo. MN 55350 (320) 587-51511F",: (320) 234-4240 City of Hutchinson Application for Massage Service License L1<ense Fee: ~ ~ ~~ Operating Year. J C5D'l I Business Information _NffiSfi t:ja::;~a~t' I . Bus; s Name f) 7::J ;TllliUI,r! i)\f\ I Business Address Qc;2, 1~9. RZl..:") Phone Number ~~ cTt; Slale OWll"$)lC;oq,orale Officer(s) (Jist n!IIDos BDd addresses of all persons have a beneficial interest in th~ . buSiIleSsl lion Name: --1kJ i :;5fL I (.tl'1 YY\O. 7')78 (ji.wJ 1X1 O\AJ Address :eo Corporale Name Cor orate Address Ci Slale 1r\1rkh i (\-san City ~ Slate Name: Slate /5fD5D ZiD Phone Number Zi 5'5-~~() Zip Zip LesseeXifanolicable) Name: Citv Slale Address 'vin Name: .l:1clif\7{l 1'<' \)1 moO. F)7ri JlI.l11 TI:d o\,/d Address \-\1rlch \1'1:'fm City ~ Slale Name: "'1 necessa Slale ZiD tDt<'J~ Zip Zip LP0 . . . City of Hutchinson Application for Massage Service Page 2 of3 Describe Nature of Mass e Business and Mas e Services Offered ~~I~rw;X:;~;~:~~~~, InsuraIlceCoverage lnformation (attach public liability Insurance policy 01' certificate of Insurance that meets, or exceeds limits established in City Ordinance 6.43; Subsection 7) Insurance Company Agent's Name State Zip Address City Phone Number Fax Number Bat:klltound Staten:tent . Have you or any operators been convicted of any crime, misdemeanor, or violation of any munkipal ordinance, other than traffic violations? [J YES X NO If yes, state nature of offense and punishment or penalty therefore: Manager lnformation (Ordinance 6.43 subsection 6 requires that the manager of the establishment be "a natural n who is a resident of the Ci '. Please co letethefollowin con ' com liancewiththisordinance -952. 'L3Cf, 'n-u.3 Phone Number Manager Name 57;) 0l.l.u1 W ~\{\I Manager A dress /::h.ttt1 i i'tm1 City HtL 5S35<J State Zip Checklist all items must be checked' es" in order for the lication to be rocessed The following items need to be completed and/or atta<hed in order for the applkation to be processed: Copy of insurance that meets or exceeds limits established in the ordinance: [J yes [J no Applkation fee paid in full (check or money order): [J yes [J no A licalion com leted in full and si ed: [J es [J no wLj) . . . City of Hutchinson Appiication for Massage Service Pagel of3 I hereby certify that I have <ompletely filled out the entire above application, together and that the application is true, correct, and accurate, I fully understand that any person who violates any provision of the Massage Services Ordinance No. 6,43 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fme not exceeding $500 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution, tXj:j~~ Print Name ~61 Date WneI' NOTE: No appUcatlon wl/J be forwarded to the City Counc<< unless received one week prior to the regular Council meetlng,jIlJed out In completion, iUldfee payment Is altJlched. Internal Use Onlv Building: 0 approved 0 Notes: Fire IJ approved IJ denied Notes: Police IJ approved IJ denied Notes: City Council 0 approved IJ denied Notes: H:Uc:eIue&IAppl.iCMio~.doc ~!J) Certificate of Insurance Member ID: 199729 Melissa Kuzma Missys Massage 572 Juul Rd SW Hutchinson, MN 55350-2703 Member Classification: PROF W Member Effective Date: 0210112007 to 01/31/2008 Administered By: Healthcare Providers Service Organization Affinity Insurance Services, Inc, 159 East County Line Road Hathoro, PA 19040-1218 Insurance Company: American Casualty Company of Reading, P A Master Po . Number Master PoIicv Effedive Date Limits .enroDedme N 0289955556 1/112007 12:01 AM Standard Time $2,000,000 each daim I to 1/1/2008 12:01 AM Standard $6,000,000 aggregate Subject to Time the Master Polic e ate Coverage is afforded to Enrolled Members for a period of 12 months concurrent with the Enrolled Member's effective date or until membership is terminated or expires. If the Master Policy is'non-renewed or cancelled, the Enrolled Member's coverage under this policy will terminate upon the expiration of the Cenificate Period and will not be renewed, The Master Policy A ate ma be reduced b claims aid on behalf of other insureds. Additional Coverages (included in Professional Liability Limits specified above): . Personal Injury Liability . Good Samaritan Liability . Malplacement Liability . Workplace Liability . FIre & Water Legal LiabUlty (subject to $250,000 sub limit) . ofInsoraDi:e . Professional Liability Occurrence COl'erage Coverage Extensions License Protection Defendant Expense Benefit Deposition Representation Assault (excluding Texas) Medical Payments First Aid Damage to Properly of Others Coverage Extension Limits $10,000 per proceeding / $25,000 aggregate $10,000 aggregate $2,500 per deposition / $5,000 aggregate $10,000 per incident / $25,000 aggregate $2.000 per person / $100,000 aggregate $2,500 aggregate $500 per incident / $10,000 aggregate This material is intended to provide a general overview of the productS and services offered. Only the policy can provide the actual terms, coverage's. amounts. conditions and exdusions. Please contllct HPSO at 1-888-253-1474 dire<:tly for a <opy of the complete policy, ltHPSO Halhb<:uto Pn>\ideN Ser\""'-~ Orpnl:lttilm- KtI01-00308 G,G) . . . ~ortblue~tern ~ealtb ~tiente~ mniber~itp W:pon tbe recommenbation of tbe facuItp of tbe ~cbool of massage m:berapp, anb bp birtue of successful completion of tbe training program in massage tberapp, tbe ~oarb of m:rustees of J}.ortbwestern ~ealtb ~ciences 7!lnibersitp bas conferreb upon ;Jfl1lelt~~a ~ue rsala~ki tbe certification of f)rofessionaI ;Jfl1lassage \!tberapist witb aU tbe bonors, rigbts anb pribileges to tbat certiftcation appertaining. ~ecember 2005. ~&~al~,i@? ~q"-~/ tlctllibtnt Dr "It 8ttibtmtp lIlirtllDt of "" 6cl1oo1 olll\lul"llt ~tt811P {;" ~ . . . 'I:{): Mayor & City Council FROM: Kent Exner, City Engineer Randy DeVries, WaterfWastewater Manager RE: Consideration ofImprovement Project Change Orders DATE: February 27,2007 As cons1ruction has proceeded on the below listed projects there hav< been additional work, proje<t soope revisions and cons1ruction staging revisions. All of these items have been identified and deemed necessary to satisfactorily complete these projects. The following Change Order is proposed to address these items: . Chauge Order No.6 - Letting No. 2/Project No. 06-02 - Water Treatment Plant Numerous minor to moderate construction changes have been identified over the last few months. This Change Order will account for the summation of these construction cost decreases and increases. Citystaff has a significant amount of supporting documentation that will be filed with the executed Change Order and is available upon request Total construction cost increase is $29,443.00. We roconunend that the above Change Order be approved in the amount llsted. <<: Gary Plotz - City Administrator &Ch) . . . CHANGE ORDER NO. ~ OvmerCilV of Hutchinson Project WatccT1'I"~1.P:1ant.R~t Dale flehruaN 2L 2007 Owner's Contract No. I...eb:ina No 021 Proiect No 06-02 Date of Contract Start Marcb 20. 2006 Cootraclor Gridor ConstnJctjoo $IQ 420,000 Ilt) Y 00 aredlrocted to make the foUowiAi ctwlgeS in the ContlllCt 0lx0n:tent1. Desc.riDtioo of ChaBIiZe Reouest CbangeRequest S4: Modify exterior ~ng to Incorporate cha:ngt$ relnted. to fIllmboles and valves in the RO reject profiJe and the sanitary sewer profile, Amount $2,700,01) 0D1gt:I Rcqueg<< #5: Replactl the specified pump COf'Ifrol ch<<k vaNes with swllll check "alves. Amoorrt: -$13.661.00 Change Request;46: Raise betght ofthie overhead dQors from thesnown 12' to l4'. Amount: $2.000.00 O:lange Request tn: Migcel.l:aneous minor modiHcations Including ClJstom colors and doorbardware changes, Amount: $2.060,00 Change Request *10: Delete fr Warer Main under the existing WTP entrance. Amount -$9,723.00 Change Request #12: MisceI\.aneous.mlnor changes Including adtiptQdons for various minor valves and Owner-requesled fumltu~ changes. Amount: $4,2(l2,OO Change Request it13: Additional 't'8lVing in the process piping to and from the ~ skid. Amount: $5,222.00 Change Reque9t #16: Time and mBferia18 cost for iRStailiDi!he media in the B\ofikration vessels witb direction from process equipment supplier. A""""", $23,TIS,OI) Chan~ Request #17: Delete three ~ reJiefvalves and ocId eight preISIWe ganges. Amount: ~$2,872.00 Change Request IH9: Delete insulalion nrolJDd lhe raw water pipilll. ArOfJUl1t -$l5,749.00 Change Request #20: Install the remote annunciator ror the generalor 01. tbe Owner 5Clected Iocntion. Amount $5,64.5.00 Ch"'FRequest#21: 4"Pi/tercdW_plpefilladJustment Amou..:$3.915,OO Change Request -IQ2: RFI tnl. Addlrtonallight switchc6. Amount: $l.045.00 Chali8e Reqoes1 1m: Revisions to the chenUca1 feed ikid layouts. A.mou.nt: $5., [39.00 Change Request #2j; RA #76. Adjull.b.nenl of an clectrical breaker shL Amount: $&%.00 Change Request #26: Additional dectrlc metering provislons and assoc1ated gear. Amount: $8, 184.00 Chanse Request ff27: Electrk.al \'Blve band switch relocatkll'l. Amoum: $3,256.00 Change Request ,:.4: Additionnl air relief and back pressure valves. Amount $3,420.00 R.-qnnfor Chnnlle RecLJeSt Change Request -*4: Modify design 01 connection and profiles. Add gate valve, FaciUtate constructloo. and improve opet8lion and maintenaoco. Ouulge Request *5: ~ controt of these valves WIlS deetned [0 be redundant considering the pumps are OOl1trolled by VPD&. Change Request #6: A height: {If 14' ll; ~ulred to aUow the- RO skids to enter and exit the building as required in the future as plaAnc:d. Change Request #7: Chan~ made allow for color matching of desired items and coordioution of some locts as desired by the Owner. Change Request #10: Existing Vf8tet. main loop kept in place by MnIOOT TH 7 project. Therefore dnwn...tzIng feed Eo homes: off of.Oark St MIS unnecessary, Change Request #12: OUlI'Iges made to increase func.tionnlity lb'ICi improve ma.inI:en:ance concerns. Choose Request 113: Additional vaMng will allow pilot skld [0 be installed without tnfCtrnpring phUU opsradoos, simplify maln1en8llce., and simplify t:be: future swl.cOOver fmm tbe pllol skid lO the fourth RQ skid. Change Request. 1116:. Loading of the fLiter media was not ioc::luded In the equipment procurement contmct or tho general facllky contl'llCl. In previous negodirtlons wirhfnfiko Degremoot, tbeCity~ to absorb the kl9dmg rosrs in rerum for other items in question at the time, Otange Request #17: Tbedesign mlool could be met with 1M elimi.nBlion of several surge vBl"e8 and tile set-up of lbe surgtl; valves as a wboIe'Wi11 be signj:ficamly Jess comp6cated. OwIge ~uest IH9: The insumlon ls not required in tile space." tbe raw water piping occupI.es 'tlwI: are scheduled for dehumidification. Change Request #20: The generator supplier shipped a remote annunciator tbaC: was nots.pecified, The supplier told the Clty they did not want the panel back. Staff decided tbe panel provides 811 operatioo benefit llIld the costs to lnsfaU me tree panel were wlthin reason. Change Request '21: A potentillll klw.now condition c:dsred where the 4" would lIlI.ve problems f1llifll. Change Requesc: #Z2: Tvro tight swicchaol: weill' not include<! in Ibe Cootratl as intended. Change Request #24: Revisioas were required to make the skids operaror.frieodly, The Owoer is bcing compeas8k:d for I'he lU'IlOUIl1: of tbls chiHlge. Change Request ~.5: A.~ required electrically, Cbange R1=quest #:26: Metering equipment and gear was required to be provided ill the Contuw;t by Hutch UtHides. Hurdt Utilities does not provide 5pecified gear, By theOty owning the metering Iwdware, the WJlI will generate a 3% sttVings on thdr energy COSts, Chanee Request #21: Centni.li7e tile band switches (or vaJvlng in the ~~ room, OIange Request #34: Air COllectlOll places in the piping system.'! were idenlif.ed,This tro:apped. air needs to be re1ea:sed for ~ piping systcrD:s to functioo properly_ The back pressure ve.lvea w11l prevent drainage of !he cbemicab 0Ul of the feed plpln,g near the injection poims. This is due to die elevw:iOl1 difference befw;een the chemical piping and the Injection point Attachments. 1) RFI #12 'Nitb modified Eattb Tech drawlng02-CP-02. 2) Pricing Infonno~oo [Change Req"""~4, 5. 6. 7.10,12, 13. 16. l7. 19,20.21. 22 (plus RFU71), 24, 25 (plus RPU76). 26. 27 & 341 from [be Contr.icto(. L:\work\hutcb\9211 IlprojmgtlChange 0rdeD1Chonie Order 1/6 (Propooed).doc C0-6 ~(h) . . . CONTRACT PRICE Orlgil\lll; Previous C,O.s (ADD): This CO, (ADD): Conb:act Price wilh all opprovcd Chanae Qrd",: $10420 000,00 $ 233,91!7,OO $ 2M43,00 Original: Previous C.O.s: Thb C,O,: REVISED: $10,683430,00 CONTRACT TIMES (Ca_ D....) SubstantUJ] FinllI Como'letion Commetlon FW.28,2007 June 30 2007 Notime:lldrt.P.fl No rime Ddded No time ~ No time lidded NDtlmeArl.d.orl Notime.~ OrlgiBal Completion Date: Feb 28 2007 JUlIl!l JO 2007 Revi.sed Comp\etion [We: Feb 28 2007 Itme 30, 2007 It is agreed b)' tM ContraCtor that this Chmge Otde:r loc1odell any and aU costs associated with or resulting from the chansc(s} ordered bc:ccin, incb:tfng an impact. delays.. and acceleratiOll costH. ()(hor than the dollar amount and time 1ll1o\lt1lflCe listed above, there mall be 00 further time or dollar compeosatlon as a result ofthlll C1utnge Ordcc, THIS DOCUMENT SfIAlL BECOME AN AMENDMENT TO THE CONTRACT AND AlL STIPULATIONS AND COVENANTS OF THE CONTRACT SHAlL APPl. Y HFRETO. RECOMMENDED: By: Engineer (Authorized SignatUre) APPROVEO: By: Owner (Auihorized SignaLure) ACCEPTED: By: Cootraclor (Authorized Si~) Date Date Dlao L:\WOtkIhutctII92 I II 'I>roi<ngt\Chongo OrdenlChllllg< Order f6 (Propose<l),doc C0-6 Earth Tech. loco 92111 Project NumbeT 6 Chango Order No. (pCh) . . . TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Engineering Services Agreement with Otto Associates for Northeast Trunk Storm Sewer DATE: February 27,2007 Based on discussions with the property owner where the proposed Northeast Trunk Stonn Sewer Phase 2 project infrastructure and pond is to be constructed immediately west of Northwoods Park (see attached drawings), City staff believes that it is in the City's and property owner's best interest that the development potential of the remainder of the property be thoroughly examined prior to starting formal property acquisition negotiations. As requested, Otto Associates, City-approved general municipal engineering consultant, has provided a proposal in the not-to-exceed amount of$4,200.00 to complete these services. These costs will be included within the general engineering costs for the Northeast Trunk Stonn Sewer project. We recommend approving this Engineering Services Agreement with Otto Associates In the not-to- exceed amount of $4,200.00. ce: Gary Plotz - City Administrator ~l0 . . . TTO SSOCIA TES ENGINEERS & LAND SURVEYORS, INC. February 14,2007 Mr. Kent Exner City of Hutchinson 111 Hassan Street Hutchinson, MN 55350 RE: Request for Proposal Lee Property, Hutchinson, MN Otto Proposal No. 2-07-0029 Dear Kent: Otto Associates is pleased to submit this proposal for professional engineering services for the Lee property located in Hutchinson. Otto Associates understands that the City would like to explore the development options for the property and demonstrate how the development would relate to the stonnwater basin being proposed by the City. The following is a brief outline of our scope of services: PreliminarY Planninl! and Enl!ineerinl!: $4,200.00 Utilizing topographic and boundary information provided by the City, we will prepare the following documents: - a. Concept Lot Layout b. Preliminary Grading Plan, including Earthwork Quantities c. Preliminary Utility Plan Time attending meetings away from our office will be invoiced hourly in accordance with the attached fee schedule. 9 WEST DIVISION STREET - BUFFALO, MINN. 55313 - (763) 682-4727 FAX (763) 682-3522 ~C0 I. . Proposal for Kent Exner. City of Hutchinson February 14, 2007 Page 2 PAYMENT TERMS: All work will be billed monthly based upon the amount of work performed during the previous month. All invoices are due and payable thirty days from the date of invoice. All invoices outstanding thirty days or more from the date of invoice will be charged a finance (interest) charge at a rate of 1.50 percent per month. If you have any questions or comments regarding this proposal, do nothesitate to call. If this proposal is acceptable, please sign where indicated and return. Weare prepared to begin work upon receipt of notice to proceed. Sincerely, Otto Associates Engineers and Land Surveyors, Inc. . P. Vice President MPC:la ct0 . . . Proposal for Kent Exner, City of Hutchinson February 14, 2007 Page 3 ACCEPTED BY: Title Date Are you the owner of the property to be worked on? (circle one~ ~ If you are not the owner, please provide owner's name and address below: ~ (LIEN NOTICE) PLEASE TAKE NOTICE: (a) Any person or company lupplyine labor or malerlals for lbls Improvement to yoar property may file a lien against your property If lbat pel'lOU or rompaay Is aot paid for lbo <<Hlulbatlonl. (b) Vader Minnesota law, you bave lbo rlgbt to pay perIODS lObo supplied Ialtor or materlall for tbb improvement dlredly and deduct lbls amount from oar roatrad prko, or w1tb1told lbe amounts due lbom from OJ until 120 days after <ompletloa oftloe Improvement unless we give you a lien walver.ed by persons wbo supplied any labor or material for tile improvement and wbo gavo you timely notlc:e. ~ ij .,. ,_ ., t., " ':. " ;.,: , , _l, C ') . . . Proposal for Kent Exner, City of Hutchinson February 14. 2007 Page 4 2007 FEE SCHEDULE OFFICE: Principal.............,...,..,..............,.,........ .......... .... ... ....,.......... ........................, $115.00Ihour Senior Registered Engineer/Surveyors ....................................................... $110.00Ihour Registered Engineer/Surveyor.......... ....... ............ ....,........,...,...................... $ 98.001hour Engineer/Surveyor (E.I.T.IL.S.I.T.) .............,...........,....................,............... $ 92.00/hour Senior Technician. ..... ........... ..........,....... .............................,....................... $ 82.001hour Technician, Level III..................................................,........ .......................... $ 74.001hour Technician, Level II.................,.............................,.......... ......,..................... $ 62.001hour Technician. Levell........ '.,...........,..................,..,... .... ................................... $ 55,OOlhour Word Processor. ...... .........................., ......., .... ....,..,. .....................,.. ............ $ 42.00lhour Clerical............"....,....................... ...... .... .......... ... .... .................. .................. $ 33.00lhour FIELD: Construction Observer...,.,..... ....... .............. ....... ....,......,.................. ..........,. $ 73.001hour 3-Person Survey Crew.... ............................................. .............. ,..., ........'.... $165.00Ihour 2-Person Survey Crew..........,................. ..... ............. ......... ....................... ... $136.00Ihour 1-Person Survey Crew w/GPSlRobot.... .............................., ,............... ,.......$136.00/hour 2-Person Survey Crew w/GPSlRobot......... ............,........... ..........................$181.00Ihour (PCJ LOGISMap Output Page Pag.e 1 of 1 http://gisJogis.orgILOGIS_ArcIMS/irns?ServiceName==hu_ LOGIS:Map _ 0 V&ClientVersi.u / l U ~- i) 2/22/2007 . . . TO: Mayor & City Councll FROM: Kent Exner, City Engineer Randy DeVries, WaterlWastewater Manager RE: Consideration of Approving Plans & Specifications and Advertising for Bids for Wastewater Treatment Faclllty Improvements (Letting No. 4/Project No. 07-04) DATE: February 27,2007 City staff and Donahue Associates have finished the final design of the WWfF Improvements project and submitted project documents to the Minnesota Pollution Control Agency (MPCA) for final approval. City staff anticipates this approval occurring within the next couple of weeks. At this point, City stafffeels that it would be beneficial to approve the plans/specifications and advertisement for bids, so that the project Ad For Bids can be published immediately after receiving MPCA' s approval notification. This urgency is necessary to meet the requirements of our Minnesota Public Facilities Authority (pF A) loan and helps to ensure that a majority of contractors will be interested in the proj ect. The bid opening date for this project is anticipate to occur in late April or early May. This will allow for the awarding of the project to occur in late Mayor early June, which satisfies the PF A loan timing. We recommend approving the attached Resolutions. <<: Gary Plotz - City Administrator ~0 . RESOLUTION NO. 13147 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO.4 PROJECT NO; 07-04 WHEREAS, the Director of Public Works has prepared plans and specifications for the following described Improvements: Wastewater Treatment Facility Improvements project will consist of the expansion of and modifications to the existing wastewater treatment facility induding the addition of a vortex grit removal system, two new fine screening systems, screening compaction and handling equipment chemical phosphorus removal facilities. an ultraviolet disinfection facility to replace the existing Chlorination facility. two 5oo.ooo-gallon aeration basins, SCADA System, and a membrane bio-reactor {MBR} system with associated air blowers, chemical feed system, buildings. power supply and piping. Ultimately. the aeration and MBR system will operate in parallel with the existing oxidation ditch systems. . NOW. THEREFORE. BE IT R!:SOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and speciflcations. a copy of which is attached hereto and made a part . hereof, are hereby approved. 2, The Director of Public Works shall prepare and cause to be inserted in the official newspaper; an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 2:00 pm on Tuesday, Aprll17th, 2007, at which time they will be publidy opened In the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Public Works. will then be tabulated. and will be considered by the Council at 5:30 pm on Tuesday, April 24th. 2oo7in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Coundl this 27th day of February 2007. Mayor: Steven W Cook . City Administrator: Gary D Plotz CoQ . . . PUBLICATION NO. 7559 ADVERTISEMENT FOR BIDS LETTING NO. 21PROJECT NO. 06-02 TO WHOM IT MAY CONCERN: Hutchinson, Minnesota Dated: February 27, 2007 The City Council of the City of Hutchinson, Minnesota, will receive lump-sum bids at the Office of the City Engineer, 111 Hassan St SE, Hutchinson MN. until 2:00 pm on Tuesday, April 17th, 2007, for the following clescribed improvements: Wastewater Treatment Facility Improvements project will consiSt of the expansion of and modifications to the existing wastewater treatment facility Including the addition of a vortex grit removal system. two new fine screening systems, screening compaction and handling equipment, chemical phosphorus removal facilities, an ultraviolet disinfection facility to replace the existing chlorination facility, two 5oo,oo0-9allon aeration basins, SCADA System, and a membrane bia-reactor (MBR) system with associated air blowers, chemical feed system, buildings, power supply and piping. Ultimately, the aeration and MBR system will operate in parallel with the existing oxidation ditch systems; all in accordance with the Plans and Specifications on file at Donohue & Associates Inc, 3311 Weeden Creek Road, Sheboygan WI 53081 (920) 208-0296. Immediately following expiration of the time for receMng bids, the City Administrator and City Engineer will publicly open bids, in the Council Chambers of the Hutchinson City Center. The Council, may consider said bids at 5:30 pm on Tuesday, April 24th, 2007 in the Councll Chambers of the Hutchinson City Center. All bids shall be made on the Bid Forms provided in the Bid Documents and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid. All bids shall also be accompanied by the required Insurance Certificates as noted in the specifications, and Certificate of Compliance with the Minnesota Worker's Compensation Law. Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper. The City Council reserves the right to reject all bids and to waive any informalities and irregul,arities. Copies of the Plans, Specifications and Proposal Forms are on file and are available Donohue & Associates Inc, 3311 Weeden Creek Road, Sheboygan WI 5.3081 (920) 208-0296 and will be fumished on request to any prospective bidder upon NON-REFUNDABLE PAYMENT of $200.00 per set (half size plans with specifications) or $250.00 per set (full size plans with no specifications). Gary D. Plotz, City Administrator PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, MARCH 6TH, 2007 AND TUESDAY, MARCH 13TH, 2007. AND IN THE CONSTRUCTION BULLETIN ON MONDAY, MARCH 5TH, 2007 AND MONDAY, MARCH 12TH, 2007. c,G) . . . City of Hutchinson Public Works Department Maintenance Operations 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 February 27, 2007 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager Subject: 2006 Mosquito Abatement Report, 2007 Goals In 2006, the City of Hutchinson contracted with Professional Mosquito Control, Inc, (pMC) of Clearwater, MN for adulticide treatments. Treatments consisted of using truck mounted Ultra Low Volume (UL V) sprayers mounted on light trucks and barrier control treatments at a majority oflocal parks. PMC treated for adult mosquitoes II times last summer, beginning on June 6 and ending on August 14,2006. Treatments cost $2,770 per treatment, for a total of $30,740 per year. The cost for 2006's adulticide-only program was $2.15 per resident (14,300 est.). PMC also conducted a study to identifY potential mosquito breeding sites. A total of 150 potential breeding sites were identified with total acreage of about 336 acres. There were 85 wetlands in the City totaling 274 acres. There were 65 retention/detention ponds totaling 62 acres. As part of the study, 50 random sites were identified and sampling occurred over 22 weeks beginning in April and ending in early September. The first counts were found on May 21, 2006, The first four weeks oftesting accounted for well over 50% of the larvae found. The last four weeks of testing accounted for only about 3-4% of the larvae found. The total rainfall from April I to September 30 was 17.02 inches. Historic average for the period is 19,55 inches, so the 2006 season was 13% below average, However, it should be noted that rainfall during the prime mosquito breeding months of May, June, and-July was 58% below average, About 65% of the sites had some level of breeding initially, Sites on the western side of the City are probably having the greatest impact on sustaining the mosquito population, During years of normal rainfall, it was estimated that over half of the 274 wetland acres would support active breeding, while regardless ofrainfall, 80% of the 62 acres of retention/detention ponds would support active breeding, Guj . 4. S, . 6. 7. 8. 9. . nns AGREEMENT made and cntClred intottlls 14st dayofF~ 2007, between the City ofHutcbinson,hcreinafterca:Ued "Clt!tomer"', and Professional Mosquito Control. Inc., a Minnc:sotII corporation. bcrinafter called "CoDtnctor"'. witncsscih: 1. SERVICES. The Contractor agrees to furnish all materials. equipment, and laboc necessary to perform for the Customer, in good and bl.lSineslllikc manner, the following specifiod services: (please initial wbal service you would like bdow) . 9.15 Applications. Weekly Service on Saturday. Mooday Monthly Adult Monitoring - May through September $ 2.770 per application . $ 395 per month . I Larval controllreatmcnt of approximately) 3 7 NWI acres and 54 acres of retention ponds $ 13,196 2. COMPENSATION. The Customer win pay the CoJltr1(:tor. wbowill accept in full payment for all services. based 01] tbe above seloction, payable as follows: Payment Tenns: Moothly billing. net IOtb for actual work performed. 5% iflOtal payment ism::ei~ by Aprill, 2007. Prepayment Discount: No additional work is to be done without lIUtborizatiori from The Customer. 3. TERM. The ContJBctor is to perfonn this agm:m~ during 8 period from approximately (initial by 1 or 2 year tenn) 1 year term to provide services in 2007 OR 2 year term to provide services in 2007 and 2008 TERRITORY. The territory covered by thilagreement shall be limited to: Area! within Hutchinson city limits SCOPE OF seRVtCE. This outdoor pest cootrol service is being perfonned specifically to reduce nuisance moeqwtoes. The Coutractor in 00 way claims to reduce or minimize the population of di8euc causing mosquitoes or makes lmY claims of di:scasc pRI'r'e1ltion. These dise:ascs may include Welt Nile, Encepbalitis. IiI1d any other disease, which may be tnwmitted by ~uitoes. COMPLiANCE WITH LAWS. The Contractor shallllCt 8I1lll iDde:pendent contJ1l.ctor insofar as the performance of 5Cll'Vices bereunder is coocemed. To thBt cod, the Contractor shall secure any and.lI permitll and liceMe! that may be required to perfonn said servic:cs laem contemplated and shall comply with aD fedcnl and state laws. rules IiIld regulalion9 required to performing the above mentioned !leTVices. The Customer shall make available aD \ocal, city and county permits, DCCCSS8tY and Cootractor shall make reports that BbaJl be required by any federal, state, coonty, or municipal law , ordinmce, rule 01' regulation. . CONTRACTORS LtcENSEO. The CCII1tnctOI' will provide the ClI51:omer with a currenl copy of the Contntctor's Commercia\ Pelticide Applicators Ucenae if roqUesled by the Customer. INSURANCE. The Contractor shaH procure and maintain a minimum of51,ooo,OOO in liability insurance dwing the term oftbis Agreement. PAYMENT DEFAULT. In the event the Customer fail! 10 pay any installment of the contract price when due, Contractor may, at its sole discretion, cease: further services under this .greement and recover from the Customer, the greater of''Cootractor's cost" orthc "Value ofSelviccs Rendered" prior to ce!SlltiOD IIIld anticipated profit to Rave: been earned in lhe perfonnancc of the eotire cootract ContractOl" may cbarge a late payment fee ofup to 1.5"1. oftbe outlltanding balance per month. 10. NOTICES. All oorices regarding this agreement given 01' so s.ea1t bereunder shall be sent by United Stales Mail, certified with mwn reocipt requested., to the regpective parties at the addresSCll let forth on the signa1W'e page beroof or to sucb other address as the parties shall designate io writing from lime to time. 11. AUTHORITY. Due to potential drift involved wrth mosquito sprayiog, the Customer pnts 10 the Contnr.cl:or, authority to spnly all portions of the property, both public and private, as deemed oeccssary by the Contractor. The Customer warTllJll8 to Contractor that it lw the ltUlhority to enter inlo this cootntcl and thai: this contnK:t has been ZlW'"oved by any and all penons required by any city ordinamcc, state statue, or other governmental Illgullltions. CUSTOMER: CONTRACTOR: City of Hutchioson 1400 Adam's Street Hutchinaoa. MN 55038 Professionlli Mosquilo Control, Inc. 20061 Edison Circle East - Clearwater, MN 55320 By By Title ","""ort ?rintName: Brian J. Musech . licc:nAC cumber 20017311 lol0 Minnesota Department of Public Safety LIQUOR CONTROL DIVISION 444 Cedar St./Suite l00L St Paul, MN 55101-2156 (612)296-6439 TOO (612)282-6555 e APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE M.IJ 5~ 350 YMJ S535D Will the applicant COIltract for intoxicating Iiq'TI services? If so, give the name me! address of the Liquor IicenlIe providing the service. D Will the applicant carry liquor liability ~ce? If so, the carrier'M I18\llC and IUIlOWlt of coverage. (NOTE: Insurance is not mmdatory) <;lIJ(f\.Ad ~~ 1Iu.-<1 \,"$ - '.lJn) ,I11JO APPROVAL APPUCATION MUST BE APPROVED BY CTIY OR COUN'IY BEFORE SUBMITIING TO UQUOR CONTROL CITY/COUNTY CITY FEE AMOUNT ~ 50 DATEFEEPAlD ;J-,J./-O'i DATE APPROVED LICENSE DATES SIGNATURE CITY CLERK OR COUN1Y OFFICIAL APPROVED LIQUOR CONfROL DIRECTOR NOTE: Do not teparate these two parts, send both parts to tbe address above and the oriKJnalsl~ed by tblo dMslon will be returned as the Ikenae. Submit to the City or County at least 3() days before the evest. PS-09079(llm) v{~ Minnesota Department of Public Safety liQUOR CONTROL DIVISION 444 Cedar St./Suite l00L St. Paul, MN 55101-2156 (612)296-6439 TOO (612)282-6555 e APPliCATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE liQUOR liCENSE MN.55"3~ 5. i~.$ - Will the applicant COIltract for intoxicating lilJ7/ servioes? If so. give the name and address of the Liquor license providing the oervice. Will the applicant carry liqoor liability insurance? If so, the M ~ name and amount of~, (NOTE: Insurance is not mandatory) YhSWI1AAI. IsarS - JilflJ/tfTV APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO LIQUOR CONTROL CITY/COUNTY ~~ ,^~cN\ DATE APPROVED CITY FEE AMOUNT ~")D LICENSE DATES DATE FEE PAID ::l-ri \- 0,1 SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED LIQUOR CONTROL DIRECTOR NOTE, Do DOt separate th..., two parts, send both parts to the address above and the ortxfnalslped hy thb dhioloo wiD be returned .. the !ken... Snbmlt to the City or COUIIty at leut JO days before the event. ~79(lII93) tolrY\ ) 2006 YEAR ENIl REPORT INFORMATION TECHNOLOGY . Iuformatlon Teobnology I GIS (Geographl< Information Systems) :>> Network A<<omplishments . AItiris Network Management Software o Help Desk system o Asset Management o Desktop Imaging and Deployment o Remote Desktop Connectivity . Added Fiber to Ridgewater College o This connection will save us approximately $900/month and boost our speed to LOGIS o Opens up the possibility to lease fiber to the State of Minnesota and McLeod County . Upgrade of Fiber between HATS and Waste Water o Old Fiber was a multimode <able that requires additional equipment to pass through to City Center (pays for itself in reduced maintenan<e) o This is the final1ink required to lease fiber to the State of Minnesota and McLeod County. . New Fiber to the Liquor Hut<h due to uew addition . . Finished Council Chambers Upgrade . Added an additional Network Technician and Document Imaging Employee . Expanded network in Administration area to a<eommodate added employees . Added new UPS to server room o Removed all old UPS systems o Installed new UPS and reWired Server Room o Added ability to connect generator to power room for a long term event . Budget Leadership Team o Worked with the Budget team to create new budget reporting document . Copier Contracts o Began the process ofreviewing lease contracts for wpiers }> GIS A<compUshmenls . Easement Maps o Converted. hard copy drawings to electronic form for easier retrieval o Easement Documents will be added as time permits . Scan Plans o Historical Engineering drawings are available at the desktop . Fire Project a Fire Department Preplan . System Maintenance a Water and Sanitary Sewer Systems o Storm Water Systems o Parcel System . Rebuilt Landbase oslng new aerial for <orrectlon o Increased accuracy of existing base maps . . Storm Water Utility Fees a Manage and upkeep the maps used to calculate Storm Water Utility Fees Currently We Support a 176 - Work Stations o 5 - Servers a 230 - software Packages a 182-Users <6l a) . . . MEMORANDUM DATE: February 21,2007 TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director and Miles Seppelt, Economic Development Director SUBJECT: FRANCHISE AGREEMENT WITH AQUARIA PETS FOR A BICYCLE RACK IN THE PUBLIC RIGHT OF WAY AT 30 MAIN STREET S. Backaround: At the February 13th Council meeting, the Council tabled renewal of the franchise agreement for a bike rack in front of Aquaria Pets in order to obtain information on an alternative bike rack designs. EDA staff has been working with the Downtown Association to improve the bike racks downtown. Attached is additional information on this project and photos of the bike rack chosen by the association. If the trial bike rack works well, the Downtown Association would purchase a second rack to replace the existing bike rack in front of Aquaria Pets. This would be a public bike rack, owned by the City, which would eliminate the need for franchise agreements for downtown bike racks. Franchise Aareement: Steve Barton, owner of Aquaria Pets, is requesting to renew his franchise agreement with the City to place a bicycle rack on the sidewalk in front of this pet store. He has paid $25.00 toward a new franchise and provided an updated Certificate of Liability insurance. The current franchise expires April 11 , 2007. I n the past, the renewals have been made for a longer period of time, typically 5 years, with a yearly fee. However, staff recommends allowing the agreement for one year to allow evaluation of the Downtown Association's trial bike rack, John Olson, public works superintendent, has requested the agreement state that the bicycle rack must be removed from December 1 - March 31, each year due to difficulty for the city crews to remove snow from the downtown sidewalks with the racks outside. Staff will be available at the meeting to provide additional background information if needed. Recommendation: Staff is recommending that the Council approve the attached ordinance to renew the franchise for 1 year with a $25.00 fee with the existing bike rack at Aquaria Pets. This would allow time to evaluate the suitability using of the new bike rack. 9Lc0 . Downtown Bike Racks The Hutchinson Downtown Association has noted that the bike racks currently seen downtown could be improved, The existing racks take up a lot of sidewalk space, present a potential safety hazard and do not blend in at all with the downtown streetscape, To address the situation, the Downtown Association has worked with local bicycle enthusiasts to design a bike rack that is safer, takes up less space on the sidewalk, keeps the bikes aligned parallel to the front of the building, and blends in with the existing streetscape, . A local manufacturer has produced a prototype, which will be tested this summer on the sidewalk in front of "Outdoor Motion," If the new bike rack works well, the Downtown Association will purchase a second rack to replace the one in front of "Aquaria Pets." These bike racks will be owned by the city and emplaced each summer at the same time downtown benches and planters are put out This will eliminate the need to provide franchises for the placement of bike racks downtown. . ~' '~-. " ","',""': '->-1.~-::;-_':~""'" ~...: "X ':;\;.,.., ":,~,,,,,"-~..,,. _~ . .. -.....,'".. "'\:;,...,,.".,.~.... .t"~">;,,,1>l ..' ~ ....",:'~\~. ,'~~::''' . ...~, ~~~,\...~", _ '~'~-c~~~,;,,?,. "-,~:_,-,~'.:,\:\,, ">, >-~.'-,., ...",. -.:;....-:~:~?>.<<:-<,,: ,.~;.~ ,~ ." ,,' ~; ."" ~,--', ., "".. "" -"'~-: ., ".., - .., "':. te;""-""" " ," ^ ~ ' ~. ,i ';'. . 't "'. .i \ . \' ~ 3 I. .- _~...~~.t, J.t N'i \',;, .~:t : ~ ..'! IX "!!if '.. t..c, h.'-.! w !f!:"" ~r ~ ~.i! ~ ''''',,- '!k.r ," , . ~', '" a:. . "t j , i C. \ . . . Ordinance No. 07-0453 Publication No. AN ORDINANCE OF TIlE CITY OF HUTCHINSON, MINNESOTA, GRANTING AQUARIA PETS THE RIGHT TO PLACE TWO BICYCLE RACKS OVER AND ABOVE CERTAIN PROPERTY LOCATED ON PUBLIC PROPERTY LOOA TED AT 30 MAIN STREET S01JIH THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants to Aquaria Pets, hereafter referred to as Grantee, a franchise to place and maintain two bicycle racks at 30 Main Street South, on certain property owned by the City of Hutchinson, . led for Jl rem. i1f .. I year(s)~mmen( <tfllll acceptan<;e of the '~ wi' .eftective'date of this or~: ;eVjdcnceof,~ comp~ive .4 '\>PfOVlld.1n,\ddition, a ~gf . 3, Grantor reserves the right to enforce reasonable regulations conceming construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the plac<ment of su<h facilities, Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for i'1iury to or death of any person or any dsmage to any property caus<d by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise, Section 5, At all times during the term of the franchise, Grantee will, at its own expense, maintain in force geueral comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 6. Grantee shall not bave the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson, Section 7. In the event Aquaria Pets should cease to exist or should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 8, There must be no less than a 36 inch wide open space on the sidewalk for pedestrian movement. Section 9. The bicycle rack must be constructed of a rust free material, Section 10. The bicycle ra<k must be removed from December 1 - Mar<h 31 ea<h year. Section II, This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Aquaria Pets. Adopted by the City Council, this 13th day March, 2007. Attest: Mayor City Administrator Published in the Hutchinson Leader on First Reading: February 27, 2007 qLa) Second Reading: March 13, 2007 I=--- ~. FRO'1 - - .-1... FAX~. 13=347836 Feb. 27 2007 11: 591'V1 P2 . . . Ij. , '- lJ,CtIj J '0 ~;:'. AQUARIA PETS INC. 30 South Main Street Downtown Hutchinson MN 5!1350-250!l PhDlle (320) 5874836 Fall 320-234-7136 2.27.Q6 .'.:0 "/~ ~ .~. <"OO? -.,~ Dear Members of the Hutchinson City Council I am sorry Ihat I am unable to attend Ionight's meeting I received very sIlolt notice. It is my understanding Ihat you wish to only grant me a one year pem1~ for our bike rack aKhough I have paid $25 for five years. " you moose 10 granl one year please rellmd lhe extra $20. Las! year I paid $25 lor a condlttonal one year, While you are considering a "new Bike rack" program I would like to s/l8re wIlI1 you !he lIfVE'Ilcy 01 always having a rack in front of our shop or mill block on other blocks. *1 Mhough the "no bike" sign is posted. Ills above eye level MIl in type Ihat is small and dlIl\CUlI to DOIIce & read, As a result many chiklnln and fami~es thal fmquent our shop or the Coffee company next door on their bikes. On many Satunlays' there are 8l1eas\ 15-20 bllles 81 a time trom a group that stop!l for a refresI1ment aller tIleir lour. Most bikes are leaned up against our bullding scratching the windows and paint Worse yel many bikes are pushed Inln the doorways blocking my tenants and our aJSlOmelS use of our enlrllll(:e$. Those that can' find a spot against my bul!dlng or In our rack simply drop their bike on tile sidewalk. Oul offear we Keep a close watch on our premises with vkleo cameras. We have almosllosl our lIab11~y Insurance due to clueless people hurting themseNes or each other at our place or business. Amazingly no matter haw nice we say please on a dailv basis we will have alle8$! two confmnlalions wIlI1 someone who feels that 1hey have the rV"- to do as they please, TIIaI's DOt wily I own a main street bustness. #2. If we don'l have a bike rack in front. our renters leel . is necessmy to lBke their bikes upstairs Into our apartments during the day. Creating a fire hazarlllll\d damaglng the doors, walls and hallwayS. AI one point our renters had a total of seven bikes between them. Although we have a bike rack In baok very few main street vlsllor.l use It. Our renters do at night, During the winter we store the renters bikes In our basements, What I am asking is please quit charolng me 525 per year as I try to protest the public nom themselvt$. Also whether It is my rack or yours please always keep something mkl b\OcI(. In front to avoid the problem. Put a lalge white sign with red leltelS althe end of each block at 'par1dng meter" heigh\, As IlIave seen other towns do. Start writing tickets! Many times we have come dose to annihilation as we carTY a large lIquarlum or other product out for a customer. People riding their bikes at high speeds then give us a dirty look as they liWelVe to avoid hurting themselves. This is a problem with adults that know better as well as cI1ldren. I have shared this letter wIlI1the new management of Co1Iee Company and have InvlIed lhem to place a second bike reck In front of our building since our fr8nchlse agreement snows for two, Sincerely 5L- Steve Barton A great way to know us better! Visit us on line! AQUARIAPETS.COM 9 Cc-) . . . February 18,2007 Mayor Steve Cook Hutchinson City Council City of Hutchinson Hutchinson, MN 55350 Dear Mayor and City Council Members: The purpose of this letter is to inform you about some major changes and request approval on certain changes planned for the 2007 Hutchinson Jaycee Water Carnival. For the past several years we have set up the carnival at the McLeod County Fairgrounds. Over the years the attendance has declined, which in turn has resulted in smaller profits for the carnival. For the first time in recent history, we bad to guarantee ticket sales last year in order to get a company to come. As of now, we have been unable to secure a midway entertainment company due to the poor profits in the past. We have come to the conclusion that we need to move the midway away from the fairgrounds to some place with more visibility and more traffic. After looking at several options we focused in on one main option, the one-way street by Library Square and the adjoining parking lot. Recently, we met with Crescent City Amusements about coming to Hutchinson. They said they would consider coming to Hutchinson if we were able to secure a visible and high traffic area. Again, they would consider it, not a definite yes. This brings me to the purpose of my letter. With the location we have focused on, we need to have approval from the City Council to close the street for several days and also close down the parking lot located behind 101 Park Place. After initial discussions with representatives of the police department, it was decided that we should bring this idea to the businesses that are directly affected by this move. We received very positive feedback from most of the merchants we visited. The following businesses were supportive and thought it was a great idea: James Young and Associates, LTD., Mariachis Fiesta Restaurant, Hutch Sport Shop, Outdoor Motion, and Dostal Electronics. The following businesses thought it was a great idea, but were a little concerned about how it may impact business: Drop-N-Go Shipping, Crown Financial, and Anderson Decorating. We have decided to go with a "Majority Rules" approach. We also approached the Downtown Association with our proposal and it was well received by them as well. \t'J(;) . . , - . Overall, the proposed changes were well supported by the businesses that we spoke with. The midway would open around Noon on Friday, June 15th and would hold normal hours through Sunday June 1 Th. Crescent City Amusements were very confident that they would be all packed up and out oftown by 7:00 am on Monday June 18th. With the midway opening on Friday, we are predicting that the street would have to be closed on Wednesday evening or Thursday morning at the latest for setup. In addition to the Carnival, we are also planning on moving the Teddy Bear Band performance on Friday and the Kiddy Day Parade and Junior Royalty Coronation on Saturday to Library Square to help promote Downtown Hutchinson. The last change that we are working on would be to have an Outdoor Street Dance most likely in the Parking Lot behind Main Sl Sports Bar, ran by Main St. Sports Bar, to be held either Friday or Saturday night. We are still working on those details. Recently the City of Hutchinson has devoted extensive resources and energy to maintain the prosperity of our downtown district. The Water Carnival Committee feels that our proposed changes will also help to strengthen Downtown Hutchinson. Thank you for your consideration on this matter. Please contact me if you need more information or have any questions. Sincerely, Scott J. Ziegler Commodore 2007 Hutchinson Jaycee Water Carnival PO Box 624, Hutchinson, MN 55350 (320) 587-0778 home, (320) 234-4430 work, teedoff@hutchte1.net email \ C)(~ MEMORANDUM DATE: February 21st for the February 2712007 City Council Meeting 'TO: Hutchinson City Council FROM: Hutchinson Plann,ing Commission SUBJECT: ORDINANCE AMENDMEN'T REGARDING ACCESSORY BUILDING AND AC'CESS DRIVES ON DOUBLE FRONTAGE LOTS APPLICANT: City of Hutchinson ReQuest: Approval of an ordinance amendment regarding accessory building requirements and access drives Din double frontage lots. Ba~karOiu,nd: Concerns over appearance and second,ary access have been rai'sed re!garding d'etached garages in the re,aryards of double frontage lots. . Double frontage lots are those prope,rties with streets on both the front and rear yards as identified below: In order to address concerns regarding access an!d appearance, staff drafted an ordinance to prohibit detached garages and secondary access in the rear yard of double front lots. The proposed draft ordinance also included language to clarify the definition of lot front and rear yard 'for double frontage lots. I r,.,( t)) I' . . . Amendment to Ordinance Accessory Buildings City Council - January 23, 2007 Page 2 . The draft ordinance that was initially presented to the Planning Commission at the December meeting for the public hearing was as follows: 9154.004 DEFINITIONS. LOT FRONT. The portion of a lot abutting a public street. If a lot abuts two public streets. the LOT FRONT is the narrower of the two lot edges. On double frontaae lots with eauallot edaes. the lot front shall be the lot edae at the front of the house. YARD, REAR. A yard extending across the entire rear of a lot and measured between the rear lot line and the rear of the building, or any projection thereof other than steps, balconies. paved terraces, porches or bay windows. On comer lots, the REAR shall be considered as parallel to the street upon which the lot has its least dimension. On double frontaae lots with eauallot edaes. the rear yard shall ba the lot edae at the rear of the house which is opposite the lot front. 9 154.026 ACCESSORY BUILDINGS. (J) Unattached garages require direct access by public way or in cases of interior lots, a side yard drive setback dimension no less than ten feet between the properly line and the principal structure. Direct access to the Dublic riaht of way Is not Dennitted throuah the rear yard of double-frontage lots. (KJ No unattached garage shail be erected or located In the rear yard of a double- frontaCle lot as defined in !$ 154.004 Definitions. within any residential zoning district Utilitv buildings not exceedinCl 12 feet by 16 feet may be Dennitted in the rear yard of double-frontaae lots. sub/ect to meetinCl a minimum 25400t setback to the Drooertv line. PlanninQ Commission MeetinQs: The Planning Commission opened the public hearing on the ordinance amendment (outlined above) at the December 19, 2006, meeting. Consideration was tabled until the January meeting to allow full attendance. Staff received one phone call from a resident in support of the ordinance to not allow detached garages in the rear yard. After much discussion on the proposed ordinance at the January meeting, the ordinance was tabled until the February meeting, At the January meeting, the Commission directed staff to rewrite the ordinance to allow detached garages with a recommended rear yard setback of 25' and to restrict secondary access to certain roads by classification and/or restrict access by the time period platted. Staff presented several options to the Commission at the February meeting (refer to attached February staff report). After additional discussion on which roads should be protected from secondary access and questions on impact to existing non-conforming garages in older parts of town, the Commission recommended changing the ordinance to the following: (J) Unattached garages require direct access by public way or in cases of interior lots, a side yard drive setback dimension no less than ten feet between the property line and the principal structure. Direct access to the Dublic riClht of way is not oennitted throuah the rear or side yard of double-frontaae lots located on any collectors or arterial roadways. exceDt for Drooerties Dlatted Drior to 1988. l(j(~ . . . Amendment to Ordinance Accessory Buildings City Council - January 23, 2001 Page 3 Proposed Part (K) contained in the draft ordinance was removed in order to allow detached garages. . The full text of the ordinance recommended by the Planning Commission is attached for the Council's consideration. The full ordinance contains the recommended definitions and revisions to the setback portion of each zoning district. Recommendation: The Planning Commission unanimously recommends approval of the attached ordinance amendment. Attachments: Proposed Ordinance February 20th Planning Commission staff report l(jl~ . . . PUBLICATION NO. ORDINANCE NO. 07-0459 AN ORDINANCE AMENDING SECTIONS 154.004, 154.026, 154.056, 154.057, 154.058 and 154.059 OF THE HUTCHINSON MUNICIPAL CODE TO AMEND DEFINITIONS, SPECIFYING ACCESSORY BUILDING REQUIREMENTS, AND PROHIBIT SECONDARY ACCESS DRIVES ON DOUBLE FRONTAGE LOTS. THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section I, Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the City Code to specify accessory building requirements and prohibit secondary access drives on double frontage lots: {j 154.004 DEFINITIONS. LOT FRONT The portion of a lot abutting a public street, If a lot abuts two public streets, the LOT FRONT is the narrower of the two lot edges, On double frontaee lots with equal lot edlles, the lot front shall be the lot edIU at the front of the house, YARD, REAR. A yard extending across the entire rear of a lot and measured between the rear lot line and the rear of the building, or any projection thereof other than steps. balconies, paved terraces. porches or bay windows, On comer lots. the REAR shall be considered as parallel ta the street upan which the lot has its least dimension, On double frontalle lots with eauallot edf!:es, the rear vard sholl be the lot edf!:e at the rear of the house which is ODDOsite the lot front, {j 154.026 ACCESSORY BUILDINGS. (A) No accessory buildings shall be erected or located within any required side yard setback, except as provided in H 154,056 and 154,057 of this code,for R-l and R-2 districts, (B) Utility buildings in residential districts shall not exceed 12feet by 16feetand shalI be sixfeet or more from all lot lines of adjoining lots. and shall not be located within a utility easement, (C) No accessory building or garage per single-family homes shalI occupy more than 25% of a rear yard. nor exceed 1,000 square feet of floor area. Garages which exceed the aforementioned maximum may be allowed with a conditional use permit, (D) No permit slullI be issued for the construction of more than one accessory detached private garage structure for each dwelling (E) No accessory building or use shall be constructed or developed on a lot prior to the time of construction of the principal building to which it is accessory. except by conditional use permit. (F) Accessory buildings in all districts shall be located to the rear of the principal building (G) No accessory building in a commercial or industry district shall exceed the height of the principal building except by conditional use permit. (H) Utility sheds in residential districts which have floor areas greater than ten feet by 12 feet shall have a floating concrete slab. Only one utility shed per home is permitted (I) Pole buildings shall be permitted only if siding and roofing in building materials are similar to the principal structure, Pole buildings are allowed only by conditional use permit, (J) Unattached garages require direct access by public way or in cases of interior lots, a side yard drive setback dimension no less than ten feet between the property line and the principal structure, DiTect Dccess to the Dublic rillht ofwav Is not Dermitted throullh the rear or side vard of double- fTontafte lots locflled 011 anv coUectors or arterial rolldwavs. exceDt for DroDerties D/atted Drior to 1988. lDL0 . . . Ordlnan<e # 07-0459 Double frontage lots February 20, 2007 Page 2 Se<tion 154.056 (2) Setbacks, yards and heights, (a) Structures, . R-I Use Front Setback Inter, Side Comer Side Rear Yard Building Height Accessory structures, including 30 feet 6 feet 30 feet 6 feet: 25 feet 16 feet detached garages, "- on double fronta2e lots Single-family house 30 feet 8 feet 30 feet 30 feet; 15 feet 35 feet for comer lots 'Reference Section 154.026 Section 154.057 (2) Setbacks, yards and heights, R-2 Use Front Setback Inter. Side Corner Side Rear Yard Building Height Accessory structures, including 25 feet 6 feet 25 feet 6 feet; 25 feet on 16 feet detached garages."- double fronta2e lots Single-family house or two- 25 feet 8 feet: 6 feet 25 feet 25 feet; 15 feet for 35 feet family dwelling platted prior corner lot to 1988 'Reference Section 154.026 Section 154.058 (2) (a) Setbacks and heights, R-3 Use Front Setback Comer Interior Side Rear Height Side Accessory buildings'-"-"- 30 feet 25 feet 6 feet 6 feet: 25 feet on double 16 feet fronta2e lots Single-family 25 feet 25 feet 8 feet 25 feet 35 feet Two-family 25 feet 25 feet 10 feet 25 feet 35 feet Three- to eight-family 30 feet 25 feet 20 feet' 40 feet 35 feet Notes: · Add six inches for each foot the average height of the building exceeds 20 feet. *. Reference Section 154,026 \D~ . . . Ordinance # 07-0459 Double frontage lots February 20, 2007 Page 3 Seotion 154.059 (2) (a) Setbacks and heights. R-4 Use Front Setback Comer Interior Side Rear Height Side Accessory slructures~ 30 feet 25 feet 6 feet 6 feet; 16 feet 25 feet on double fronta2e lots Apartments No less than 35 reet or the average height of the building, whichever 35 feet is greater Three- to eight-family 30 feet 25 feet 20 feet" 40 feet 35 feet building Notes: " Add 6 inches for each foot the average height of the building ex<:eeds 20 feet "" Reference Section t54.026 EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 13th day of March, 2007. Attest: Gary D, Plotz City Administrator Steven W, Cook Mayor )tcJ:) . . . Y.l \-:::.r U~~T Uec.e.-m bex- mee.{(n-o ppF1 PUBLICATION NO. ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS 154.004, 154.026, 154.056, 154.057, 154.058 and 154.059 OF THE HUTCRINSON MUNICIPAL CODE TO AMEND DEFINITIONS OF LOT FRONT AND REAR AND SPECIFYING ACCESSORY BUILDING REQUIREMENTS ON DOUBLE FRONTAGE LOTS. THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section I. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City COlmcil that it would be in the best interests of the City to amend the City Code to amend definitions of specifY accessory building requirements to prohibit detached garages and secondary access drives on double frontage lots: Ii 154.004 DEFINITIONS. LOT FRONT. The portion of a lot aVutting a public street. if a lot abuts two public streets, the LOT FRONT is the narrower of the two lot edges, On double fronta"e lots with equal lot ed"es, the lot front shall be the lot ed"e at the front of the hause, YARD, REAR A yard extending across the entire rear of a lot and measured between the rear lot line and the rear of the building, or any projation thereof other than steps, balconies, paved terraces, porches or bay windows, On comer lots. the REAR shall be considered as parallel to the street upon which the lot has its least dimension. On double fronta"e lots with equal lot ed"es, the rear vard shall be the lot ed"e at the rear of the house which is OlJoosite the lot front, Ii 154.026 ACCESSORY BUILDINGS. (A) No accessory buildings shall be erected or located within any required side yard setback, except as provided in 99 154,056 and 154,057 of this codeJor R-I and R-2 districts, (B) Utility Vuildings in residential districts shall not exceed 12 feet by 16 feet and shall be six feet or more from all lot lines of adjoining lots. and shall not be located within a utility easement, (C) No accessory building or garage per single:family homes shall occupy more than 25% of a rear yard, nor exceed 1.000 square feet of floor area, Garages which exceed the aforementioned maximum may be allowed with a conditional use permit, (D) No permit shall be issuedfor the construction of more than one accessory detached private garage structure for each dwelling. (E) No accessory building or use shall be constructed or developed on a lot prior to the time of construction of the principal Vuilding to which it is accessory. except by conditional use permit, (F) Accessory buildings in all districts shall be located to the rear of the principal building. (G) No accessory building in a commercial or industry district shall exceed the height of the principal Vuilding except by conditional use permit, (H) Utility sheds in residential districts which have floor areas greater than ten feet by 12 feet shall have a floating concrete slab, Only one utility shed per home is permitted, (1) Pole buildings shall be permitted only if siding and roofing in building materials are similar to the principal structure. Pole buildings are allowed only by conditional use permit. (J) Unattached garages require duat access by public way or in cases of interior lots, a side yard drive setback dimension no less than ten feet between the property line and the principal I GlJj . Ordinan<e # Double frontage lots January 9, 2007 Page 2 structure, Direct access tf) the DubUc rit!ht ofwllF is "ot Dermitted thrf)Ullh the rear vard of double- fro_lle lots. (K) No unattached flaralle shaJJ be erected or located in the rear vard of a double-frontalle Mt. as defined In 6154.004 Definitions. within anv resldentW lOninll district. UtillJv buiIdinlls not exceedlnll 12 feet bv 16 feet mav be Dermitted In the rear vard of double-frontalle Mis. subiect (Q meetlnl! a minimum 25-ff)f)t setback to the DrODertv line. Section 154.056 (2) Setbacks. yards and heights, (a) Structures. . R-1 Use Front Setback Inter. Side Cor. Side Rear Yard Building Ueight Accessory structures, including .30 Ceet 6 feet .30 Ceet .6 feet: 25 Ceet 16 Ceet detached garages. Deta<hed !!ara!!es on double not allowed in the rear yard of double fronta",e lots fronta!!e lots, . Single- fiunily house 30 Ceet 8 feet 30 Ceet 30 feet; 35 feet ISfeet for comer lots · ReCercu<e Section 154.026/X) Section t 54.057 (2) Setbacks. yards and heights. R-2 Use Front Setback Inter. Side Corner Side Rear Yard Building Height Accessory structures, including 25 feet 6 Ceet 25 Ceet .6 feet; ~ 16 Ceet detached garages. Detached on double 2ara2es not allowed in the rear fronta!!e lots yard of double fronta!!e lots.. Single-family house or two- 25 Ceet 8 feet; 6 feet 25 feet 25 feet; 15 feet 35 Ceet family dwelling platted prior to for comer lot 1988 . ReCeren<e Section 154.026/X) . \tL0 . Ordlnan<e # Double frontage lots January 9, 2007 Page 3 Se<lion 154.058 (2) (a) Setbacks and heights. . R-3 Use Front Sctback Comer Side Interior Side Rear Height A=ory bllildings. ""30 feet ""25 feet 6 feet ""6 feet; ~ 16 feet Detached lZaralZ.. not on double allowed in the rear yard of frontalZe lots double frontalZe lots,"" Single-family 25 feet 25 feet Sfeel 25 reet 35 feet Two-family 25 feet 25 feet 10 feet 25 feet 35 feet Three- to eight-family 30 feet 25 feet 20 feet" 40 feet 35 feet Notes: "" Reference Section 154,026 (K) " Add six inches for each foot the average height of the building exceeds 20 feet Se<lion 154.059 (2) (a) Setbacks and heights. R-4 Use Front Setha<k Comer Side Interior Side Rear Height Accessory structures, ""30 feet ""25 feet 6 feet ""6 feet; ~ 16 feet Detached lZaralZes not feet on double allowed in the rear yard of CrontalZe lots double Cronta.e lots." Apartments No less than 35 feet or the average height of the building, whichever is 35 feet greater Three- to eight-family 30Jeet 25 feet 20 feet" 40 feet 35 feet building Notes: "" Referenoe Seetion 154.026 (K) " Add 6 inches for each foot the average height of the building exceeds 20 feet. . \ D(l) . . . Ordinance # Double frontage lots January 9, 2007 Page 4 EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 9th day of January, 2007. Attest: Gary D. Plotz City Administrator Steven W. Cook Mayor ItC~ . . . '.' .....f'.._- ,-.",",'.-'0"-,.:,.;"''<"'Jr-.:.:r'll'';r..' ~ . ~'<",'.'__ ......,~ ". "'.~.."""...d ,., ',_.;":'.-,,~"'.''''.'_j._-......;~..., ;-~.'. .,. ....._.d':._.'"'..H',.,.;......~-=,....-/~;I':"~._"',.....<..<...,-"'.-,~'..,. ...._'~-....., , , DIRECTORS REPORT - PLANNING DEPARTMENT _. ,;.,:.;.:,.,,_'-._.:A.:,.._...._r___/-r.:....:r.<'..:..,:-......c,-.>i-:';.r.' ......','.""'~.,:-> '-.,,,..,'A."'_'_:,,_',;", ';""'T_ ~__,~~.".. .:... ..,ro'_;,*" __-.' <.,.... '.:~: ..<",~. ,..,...;-...,,, ',: ,'C',", ,;,,:.lIf<,r."""'':''. ""'....,:,...- ''':.,.,'''' ..0','" .... To: Hutchinson Planning COIlfDssion !; Rebecca Bowers, AlCP, Planning Director February 12,2007, for February 20, 2007 Planning Commission Meeting Zoning Ordinance Amendment Regarding Detached Garages in the Rear Yard of Double Frontage Lots City of Hutchinson From: Date: Subject: Applicant: ZONING ORDINANCE AMENDMENT: History: At the December and January Planning Commission meetings, a public hearing was held and continued on a proposed ordinance amendment to restrict detached garages In the rear yard of double frontage lots. Background material and the first version of the ordinance are included in the attached report from the December meeting. The amendment was tabled at the January meeting with direction to staff to revise the proposed ordinance to continue to allow detached garages in the rear yard, however to restrict secondary access and specify a larger setback. Zoning Ordinance Amendment: Staffhas revised the ordinance to provide two alternatives, based upon the direction of the Commission. Both alternatives would allow detached garages to be constructed in the rear yard of double frontage lots, however the two alternatives vary in secondary access restrictions. In version II, secondary access is prohibited and in version ill, secondary access is regulated by street function. Both include the same clarifications to the definitions previously proposed and the recommended 25-foot setback. Please refer to attached ordinances for full text. & 154.026 ACCESSORY BUILDINGS. Versio1l II: (J) Unattached garages require direct access by public way or in cases of interior lots. a side yard drive setback dimension no less than ten feet between the property line and the principal strocture. Direct access to the public riflht of wav is not permitted throUflh the rear vard of double-frontafle lots. Version ill: (J) Unattached garages require direct access by public way or in cases of interior lots. a side yard drive setback dimension no less than ten feet between the property line and the principal strocture. Direct acxess to the public ril!ht of wav is 1I0t permitted throuflh the rear vard of double-frontal!e lots located on minor and major collectors or 011 a1lv arterial roadwavs. A copy of the City's Transportation Classification map is attached for the Commission's reference. Conclusion: The Planning Commission should take any additional public comment and provide a: recommendation to the City Council on the proposed ordinance. Staff has prepared draft resolution with findings for the Commissions consideration. 1 (j (1 ) ~ Memorandum . , TO: Mayor and City Council Brenda K. Ewing~an Resources Director FROM: RE: Personnel Policy Updates - 2007 DATE: February 22, 2007 Attached are the following documents: 1. Resolution No. 13133 - Proposed amended City of Hutchinson Employee Handbook- Personnel Policy 2, Resolution No. 13134 - Proposed City of Hutchinson Sexual Harassment Prevention Policy 3. Resolution No. 13135 - Proposed City of Hutchinson Respectful Workplace Policy Please note that the amended Personnel Policy specifically includes or covers the paid-per-call firefighters unless specifically excluded in the various sections of the policy. It is requested that the Council consider adoption of the above noted resolutions at the Council meeting on February 27,2007. I plan to be in attendance at the meeting. Please contact me at City Center at 234-4213 if you have any questions. Encl, Itlc) / Employee Handbook - Personnel Policy February 2007 LDlG City of Hutchinson Employee Handbook - Personnel Policy TABLE OF CONTENTS . PAGE , SECTION 1 PURPOSE , 4 SECTION 2 SCOPE OF RESOLUTION 4 SECTION 3 EEO POLICY STATEMENT 5 SECTION 4 CITY-WIDE WORK RULES & CODE OF CONDUCT 5 SECTION 5 APPOINTMENTS 6 SECTION 6 PHYSICAL EXAMINATION 6 SECTION 7 PROBATIONARY PERIOD 6 SECTION 8 RECORDS AND PROMOTIONS 7 SECTION 9 COMPENSATION 7 SECTION 10 HOURS OF WORK 8 SECTION 11 OVERTIME 8 SECTION 12 PAY DAYS 8 SECTION 13 VACATION LEAVE WITH PAY 8 SECTION 14 SICK LEAVE 9 SECTION 15 MILITARY LEAVES 10 . SECTION 14 PARENTAL LEAVElFAMIL Y MEDICAL LEAVE (FMLA) 10 SECTION 17 JOB RELATED INJURY OR ILLNESS 13 SECTION 18 LIGHT DUTY/MODIFIED DUTY ASSIGNMENT 13 SECTION 19 LEAVES WITHOUT PAY 14 SECTION 20 JURY, WITNESS OR BOARD DUTY 14 SECTION 21 SCHOOL CONFERENCE LEAVE 14 SECTION 22 BONE MARROW DONATION LEAVE 15 SECTION 23 VICTIM OR WITNESS LEAVE 15 SECTION 24 ELECTIONSNOTING 15 SECTION 25 REST PERIODS, MEAL BREAKS, AND HOLIDAYS 15 SECTION 26 ADVERSE WEATHER CONDITIONS 16 SECTION 27 RESIGNATION 16 SECTION 28 GRIEVANCE POLICY 17 SECTION 29 LAYOFFS 17 SECTION 30 DISCIPLINE 18 . SECTION 31 RETIREMENT POLICY 22 2 . . . City of Hutchinson Employee Handbook - Personnel Policy SECTION 32 SECTION 33 SECTION 34 SECTION 35 SECTION 36 SECTION 37 ATTACHMENT A ATTACHMENT 8 ATTACHMENT C UNLAWFUL ACTS 22 PENALTY 22 SMOKE-FREE POLICY 22 SEXUAL HARASSMENT/RESPECTFUL WORKPLACE 22 CONDITIONS OF EMPLOYMENT & WORK RULES 23 EFFECTIVE DATE 23 SEXUAL HARASSMENT POLICY RESPECTFUL WORKPLACE POLICY DRUG-FREE WORKPLACE 3 (Ole) City of Hutchinson Employee Handbook - Personnel Policy RESOLUTION NO. 13133 , . RESOLUTION RELATING TO CITY PERSONNEL AND ESTABLISHING A BASIC PERSONNEL POLICY THE COUNCIL OF THE CITY OF HUTCHINSON RESOLVES: ,.._ !:l.E:.CTIQIll1 PURPOSE It is the purpose of this Resolution ."~RiiI ~!!.~ to establish a uniform and equitable system of personnel administration for employees of the City. Tho City's equal eml'lleyment opportunity plan is incorpor.ateEl iRte tl=lis ",eriloRRel polisy as if it were fully sessribod horeiR. Tl=le eEjual oml'lloymeRt ol'll*lr:tunity l'leliGY statemont aRd sexual haFassmont policy will eo found in the appensil< of this documoRt. This document and other Ian ua e is a eneral statement of licy and is net a contract SECTION 2 SCOPE Personnel Covered Except as otherwise specifically provided, this Resolution applies to all employees of the City except the following: 1 All elected officials 2 Tt:la City at:temey 3 Members of City boards, commissions, and committees 4 Vell,JRtoor firoli!:ll=ltoFS ans oti:1or voluntoor l'loFSoRnol exsel'lt1i:1at tl=le fire marsl=lal fire shiel aREI assistant fire chiols are "'"''S.''."~~!~i'''"''' ~~!YWll~9I!f1I~.~I!PiiI:-DJ]~ijUlt~ ~,.+_._.~.+._.., .M 5 Emergency employees 6 Other employees not employed in permanent positions . Employees in pOlTAanont ~liit full time positions are those whose regularly scheduled duties ,consist of 80 hours in a two week pay period, year round. Employees in J)ormanent ~~~~ part time positions are those whose regularly scheduled duties consist of at least 40 hours but less than 80 hours in a two week pay period, ear round. .. Provisions Superseded In Certain Cases Any employee included in a collective bargaining agreement entered into in accordance with the Public Employment Labor Relations Act (M,S. Sec. 179A.01 to 179A.25) shall be exempt lrom any provision to this part which is inconsistent with such agreement. Any employee within the jurisdiction 01 a . civil service commission established under M,S. Ch. 44, 419, or 420 is exempt from any provision of this part which is inconsistent with such statute or rules and regulations adopted 4 . . . City of Hutchinson Employee Handbook - Personnel Policy thereunder. Nothing in this part is intended to modify or supersede~~ypr<)Visionof th.El Veterans' Preference Act, M.S. Sec. 197.455, 197.46 and 43A.11~l:lI)y~~~ ~W~IQ!ltPf,~I~!~i~I,!!aw.- '. -1- . .. tA~ME "'-titllTlR $~l1~~...ClrY;"W!~.WQ8J(lRt1~S~Jt;~QE..Ql='.~.otI;!QtJ ':~~v~pQ$ij~ii~t)Jl$,CfiY:of'H~~!i~g times. 11 times; "urai~$;~j'i'~~_li~ 5 \0(( ) City of Hutchinson Employee Handbook - Personnel Policy . SECTION 31 APPOINTMENTS Every appointment to municipal service shall be made by the appointing authority on the basis of merit and fitness for the position, When required by law or by the City Administrator, merit and fitness shall be ascertained by written, oral, or other examinations designed to evaluate the ability of the candidate to discharge the position for which the examination is held. No member of a department head's immediate family shall be appointed as a subordinate employee within that department In no case shall an immediate relative of an incumbent councilman be . appointed to the municipal service. SECTION 4li1 PHYSICAL EXAMINATION ~.I~!W ~II persons conditionally offered employment for fJ"'()~I,it,.~iO"",~,s""S",hi?I!_~~}~e9,u.".ir~9..t<;>ur1~e"I.r,~9<?~..P.J:1y~isal . i~'''I'!M_::'''''''''''-',I''~~'c",., -, ',' ',' I W'--' " examination b a licensed h sician ~!i!~"..._"~Jii""._ ~_~~I_ ,....,1..'..1.." .., ."......!,. ... ".."""""",,' y p y designated by the employer for the purpose ()f determinin the erson's ca abil' to p,,,e,,,E~()~~iJ=...a,, =e, ~rTlpl<l,ym~r1tposit ~~~~q:i...::,"ii~~- .' Said examinations shall be required of all persons conditionally offered employment for the same position regardless of disability and shall test onl for essential 'ob-related abilities required by the sition. The cost of the examination shall be borne by the employer and the report made to the employer. All conditional appointments are subject to the acceptance of the ph sical exam re rt b the Ci Administralor before the a pointment is effectiv . SECTION e ~ PROBATIONARY PERIOD The first 12 months of employment shall 6 . . . City of Hutchinson Employee Handbook - Personnel Policy be regarded as a probationary period and shall be utilized for observing the employee's work, for securing the most effective adjustment of the employee to the position, and for rejecting any employee whose performance does not meet the required work standards. Every original appointment and every promotional appointment is subject to this 12 month probationary period, This includes police officers under civil service rules. (Note: State law requires police department employees other than officers have 6 month probation.) Termination The appointing authority may terminate a probationary employee at any time during the probationary period if in the appointing authority's opinion the working test indicates that the employee is unable or unwilling to perform the duties of the position satisfactorily or that the employee's habits and dependability do not merit continuance in the position, The employee so terminated shall be notified in writing of the reasons for the termination and shall not have the right to appeal unless he is a veteran, in which case the procedure prescribed in M.S. 197.46 shall be followed. A permanent employee terminated during the probationary period from a position to which the employee was transferred or promoted and not terminated from the City service as provided in these rules shall be placed on a leave of absence without pay, If a vacancy arises in the class from which the employee was promoted or transferred within six months of the beginning of the leave of absence, such employee shall be reinstated in that position, Completion An employee who has completed the period of probationary service and who has not received, before completion of that period, a written notice from the City Administrator that the employee's services are terminated shall be considered to have successfully completed the probationary period and attained the status of a permanent employee. SECTION Ii 8 RECORDS AND PROMOTIONS Promotions will be made on the basis of merit and efficiency, The City Administrator has the discretion to promote a qualified employee without first publicly advertising an open position. Driving Records An ~nn~alch~ck8f9riving records will be maEIe ~ by tAe porE:OnRel seer.einator !:i~n;r~$Qii!~$ or those employees who have access to City vehicles. SECTION '1- ~ COMPENSATION All employees of the City shall be compensated according to the position classification and pay plan adopted by the council in its sole discretion; provided, however, that after recommendation of the City Administrator, the council may change or modify any wages or salary of any employee at any time that it deems it necessary to establish or maintain equitable compensation relationships as descried by M,S. Sec, 471.991 to 471.999, Compensation of each class of City positions shall be fixed and periodically evaluated for compliance with the provisions of these statutes. Any wage or salary so established is the total remuneration for employment but shall not be considered as reimbursement for official travel or other expenses which may be allowed for the conduct of official business. Unless approved by the City Administrator, no employee shall receive pay from the City in addition to the salary authorized for the position to which the employee has been appointed. However, compensation in the form of an annual picnic, 7 le(e) City of Hutchinson Employee Handbook - Personnel Policy holiday activity, or tribute at a funeral, may be authorized by the City council to recognize the contributions of employees and/or board members. This policy shall not operate to prevent employees from working in more than one position when authorized by the council. An employee who is called out from regular work duty for a fire call or other emergency service will be paid the higher of the two applicable 'rates while on emergency service. . SECTION 8 II HOURS OF WORK The work week and work day for all City employees shall be as determined by the department head and approved by the City Administrator. The work schedule shall fairly reflect the demands and apportion the work of each department or activity, The regular work schedule shall conform to the provisions of the Fair, Labor Standards Act. The normal work year consists of approximately 2088 hours for fulltime employees. including all authorized absences. SECTION 9!jfl OVERTIME Employees to whom the Federal Fair Labor Standards Act (FLSA) applies shall be compensated for overtime work after 40 hours in one week at one and one-half times their regular rate of pay. In the case of full time City employees who also serve on a part time basis in the police or fire departments, the hours worked in the part time positions shall be paid at the rate assigned to such positions. Overtime rates shall not apply to this part time police or fire department service, as agreeable with the FLSA. . Compensatory Time Employees covered by the FLSA and paid on an hourly basis shall be permitted the option of banking overtime hours up to a maximum of 80 hours, rather than receiving overtime pay, at the discretion of the department head. Compensatory time for these employees must be used no more than twelve months from the time it is eamed, Employees shall give advance notice to the department head of desired dates for use of compensatory time, and the department head shall determine whether requested dates . allow for reasonable scheduling of work within the department. Compensatory time may be used to bring total paid hours only up to 40 in a week. (Amended 9-22-92 - Res. 9817). Salaried employees exempt from the Fair Labor Standards Act shall arrange their work schedules according to the requirements of their respective positions; flexible work hours are allowed. Eamed time off shall accrue for not more than six months. Both salaried employees and employees paid on an hourly basis shall be permitted to use eamed time off and compensatory time in combination with vacation time subject to the discretionary approval of the City Administrator. Compensatory time shall be recorded by each salaried employee and filed on a monthly basis with the City Administrator. SECTION W 1I~ PAY DAYS Pay periods shall end bi-weekly on Saturdays, Pay days shall be bi-weekly on Fridays following the end of the pay period. When a pay day falls on a holiday, employees shall receive their pay the preceding work day. ~_. friiii~i~iiiiil~!!_i..~~:~~I] . SECTION.t+~!3 VACATION LEAVE WITH PAY Vacation leave shall be 8 . . . City of Hutchinson Employee Handbook - Personnel Policy <l.eler.f)l.ined by length of service b~~edon individual anniversary dates for perR'laAeAt t~~~ full time and permanent r~r ~art time employees. Only those permanent part time employees who have worked 1200 hours or more in the anniversary year preceding are entitled to paid vacation leave, F8rthElse employees, vacation leave shall be granted on a pro-rata basis. For permaAsnt ~i full time employees, the paid vacation schedule is as follows: 1 After completion of one year of continuous service, 80 hours (2 weeks) shall be granted per year. After one year, vacation accrues monthly (6.67 hrslmo.) 2 After completion of seven years of continuous service, 120 hours (3 weeks) shall be granted per year, accruing monthly (10 hrslmo.) 3 After completion of twelve years of continuous service, 160 hours (4 weeks) shall be granted per year, accruing monthly (13.33 hrslmo.) If a paid holiday falls during an employee's vacation leave, the holiday shall not be counted against the vacation time. ~!5Y~c:l98.tion leave is granted to employees for a period of recreation, each J'lermaneAt [~~ full time employee of the City must use at least 40 hours of vacation leave each year. Beyond this requirement, leave time may accrue up to a maximum of two times the annual leave, for future use. In the year preceding retirement, there shall be no maximum limit on accrued leave, Leave time not used according to this policy shall be forfeited. All employees shall give 10 days advance notice to the immediate supervisor of desired vacation dates if 2 or more days of vacation are requested; salaried employees shall give this notice in writing, The supervisor shall determine whether requested dates allow for reasonable scheduling of work within the department When possible, vacation days shall not be scheduled for a week when overtime is also required. Hourly employees shall be eligible for no more than 40 hours pay in any week when vacation is used, except in unusual circumstances. Any employee leaving the municipal service in good standing after at least one year of service and after giving proper notice of such termination of employment shall be compensated for vacation leave accrued and unused to the date of separation. SECTION l2;t,JI. SICK LEAVE Sick leave may be granted only for absence from duty because of personal illness, or, for the illness of a dependent child on the same terms the employee is able to use sick leave benefits for the employee's own illness, including appointments for necessary medical, dental or eye care, legal quarantine, to care for a spouse or parent with a serious illness as covered by and defined by the Family Medical Leave Act, or brief emergency situation (not to exceed one day) in the immediate family. Requests for sick leave consideration in case of other emergency situations may be brought to the City Administrator in writing, with the right of appeal to the City council. In addition, a maximum of five days sick leave may be allowed when necessary in the case of death in the legally recognized immediate family. Immediate family is defined as husband, wife, son, daughter, father, mother, sister, brother, father-in-law, mother-in-law, grandfather or grandmother. 9 10(<. ) City of Hutchinson Employee Handbook - Personnel Policy Sick leave shall be granted to all probationary, pormanent .iII full time and permanent . ~~ part time employees. For permanent part time employees, sick leave shall accrue on a pro-rata basis commencing after an established work schedule of twelve months has determined eligibility for this benefit For full time employees, it shall be granted according to the following schedule: 1 Sick leave shall accrue at eight hours per month, up to a maximum of 720 hours. After the accumulation of 720 hours, a payback of one-third of the amount over 720 hours will be made annually on or about February 1. No further payment will be made on termination of employment. 2 On retirement or upon death before retirement, a payback of one-third of the amount over 240 hours will be made, 3 Any employee who is determined to be eligible for workers compensation benefits during absence from duty will receive such benefits in lieu of a portion of the sick leave benefit. To be eligible for sick leave with pay, an employee shall report as soon as possible to the department head the reason for the absence and keep the department head informed of the condition. An employee may be required to submit a medical certificate for any sick leave, at the discretion of the department head or City Administrator. Using or claiming sick leave for a purpose not authorized in this section may be cause for disciplinary action including . transfer, demotion, suspension, or dismissal. For the purpose of accumulating additional vacation or sick leave, an employee using earned vacation or sick leave is considered to be working. SECTION ~ ~j MILITARY LEAVES Every employee to whom M.S. 192.26 or 192.261 or U.S.CA, Title 38, See, 2021 applies, is entitled to the benefits afforded by those sections subject to the conditions herein prescribed. SECTION :14;1" PARENTAL LEAVE I FAMILY MEDICAL LEAVE (FMLA) Parental Leave An employee who works twenty (20) or more hours per week and has been employed for at least twelve consecutive months is entitled to take an unpaid leave of absence in connection with the birth or adoption of a child. The leave may not exceed six (6) weeks, and must begin within six (6) weeks after the birth or adoption of the child. Employees are not required to use accrued leave time during Parental Leave, but may use accrued vacation leave at their option and sick leave for any period of this leave for which they are unable to work due to medical reasons. The employee is entitled to return to work in the same position and at the same rate of pay the employee was receiving prior to commencement of the leave. Group insurance . coverage will remain in effect during the six (6) week Parental Leave. 10 . City of Hutchinson Employee Handbook - Personnel Policy If the employee has any Family Medical Leave Act (FMLA) eligibility remaining at the time this leave commences, this leave will also count as FMLA leave. The two leaves will run concurrently until eligibility for either leave expires. Familvand Medical Leave (FMLA) In accordance with the Family and Medical Leave Act (FMLA), unpaid job protected leave will be granted to all eligible employees for up to twelve (12) weeks per twelve (12) month period for any of the following reasons: 1. Birth or care of the newbom child of the employee; 2. Placement with the employee of a son or daughter for adoption or foster care; 3. To care for a spouse, child or parent who has a serious health condition; or 4. A serious health condition that makes the employee unable to perform the essential functions of the position. Spouses employed by the City, both in regular positions, are jointly entitled to a combined total of 12 work weeks of fam ily leave for the birth and care of a newbom child, for placement of a child for adoption or foster care, and to care for a parent who has a serious health condition. In accordance with the laws, the following definitions apply: . Eligibility: An eligible employee is one who has worked for the City for a cumulative period of twelve (12) months and at least 1,040 hours during the twelve (12) month period prior to requesting the leave. Length of Leave: The length of FMLA leave is not to exceed twelve (12) weeks in any twelve (12) month period. To determine whether an employee has any FMLA leave remaining, Human Resources will review the use of leave over the 12 months preceding the request for FMLA use, The entitlement to FMLA leave for the birth or placement of a child expires twelve (12) months after the birth or placement of that child. Notice: The employee is required to provide written notice to Human Resources at least thirty (30) days prior to the date on which the leave is to begin, If a thirty (30) day notice cannot be given (Le, serious emergency medical situation), as much notice as is practical shall be provided. If an employee fails to provide the thirty (30) days notice for a foreseeable leave with no reasonable explanation for the delay, the leave may be denied until thirty (30) days after the employee provides notice. To the extent possible, planned medical treatment should be scheduled so that it will not unduly disrupt the City's operations. . Medical Certification/Recertification: The employee may be required to provide medical certification to support a request for leave because of the serious health condition of a child, spouse, parent, or the employee. The City may require a second, or third, opinion at the City's expense. If required, the City will select a health care provider not regularly associated with the City, Recertification may be required if the employee requests an extension of the original length approved by the City, if the employee's circumstances change, if there is a question as to the validity of the certification, or if the employee is unable to retum to work due to the serious health condition, 11 Io(e} City of Hutchinson Employee Handbook - Personnel Policy Intermittent Leave: Leave requested because of a serious health condition of either a family . member or the employee may be taken Jntermittently or on a reduced schedule if medically necessary. Intermittent leave is not permitted in the event of the birth, placement, or adoption of a child unless agreed to by the City. All requests for intermittent leave will be evaluated on a case-by-case basis. The City may require the employee to transfer temporarily to an alternative position with equivalent pay and benefits that better accommodates the intermittent leave. Fitness for Duty Certification: The City may require a medical certificate attesting to the employee's fitness for duty prior to return to work. The fitness for duty report must be based on the particular health condition(s) for which the leave was approved and must address whether the employee can perform the essential functions of hislher regular position. Reinstatement: Employees returning from Family and Medical Leave will be reinstated in their former position or to a position of equivalent pay, benefits and other terms and conditions of employment. Effect on Benefits: If applicable, an employee granted leave under this policy will continue to be covered under the City's group health and dental insurance plans under the same conditions and at the same level of City contribution that was provided prior to the leave and on the same terms as if the employee had continued to work. The employee will be required to continue payment of the employee portion of the group insurance premiums during the leave, and arrangements for payment of the employee's portion of the premiums must be made by the employee with the City. If the employee fails to pay the premiums as required, the City may terminate the employee's insurance coverage (subject to COBRA requirements), Use of Accrued Leave: During an FMLA leave, the employee is 11111 required to use accrued sick leave and accrued vacation leave prior to taking an unpaid leave unless the medical condition is covered b worker's com nsation or the absence ualifies as Parental Leave r State law. . Failure to Return from FMLA Leave: Employees who cannot retum from an approved FMLA leave at the end of the approved leave period may request an extension, up to the maximum of twelve (12) weeks of leave allowed under the FMLA, If the twelve (12) weeks allowed are exhausted, the employee may request to use any remaining accrued sick and/or vacation leave time, or, if these are exhausted, request a regular unpaid personal leave of absence per City policy. If an unpaid personal leave of absence is not granted or if the employee fails to request additional leave, the employee will be considered to have voluntarily resigned. If circumstances beyond the employee's control prevented the employee from requesting additional leave, a retroactive leave request may be allowed subject to the City Administrator's approval. . 12 . City of Hutchinson Employee Handbook - Personnel Policy If the employee fails to return from the FMLA leave, the City may recover the premiums paid for the health and dental care coverage paid by the City during the FMLA leave. The City is not allowed to recover costs of the premium payments if the employee is unable to return to work because of a continuation or onset of a serious health condition. O~~9~~wiri;lQiWQ~~i~~i~:~II'i~ . . 13 \0(( ') City of Hutchinson Employee Handbook - Personnel Policy . SECTION ~ Ii LEAVES WITHOUT PAY (Personal Leaves) The City Administrator may grant any J'leFmarH.lnt .~ii~ employee a leave of absence without pay for a period not exceeding 90 days except that the City Administrator may extend such leaves to a maximum period of one year in case the employee is disabled or where extraordinary circumstances, in the City Administrator's judgement, warrant such extension, No vacation, holiday, sick leave or other benefits, except group insurance coverage, shall accrue during a leave of absence without pay. The eligibility for group insurance during such leave shall be governed by the terms of the policy in force at the time, The City shall not pay any costs of insurance premiums for an employee taking a (persona~ leave of absence without pay, Failure to return from leave without pay within two days of the end of the leave may be grounds for termination. Payment for prior accrued sick leave may be made during a leave of absence without pay upon receipt of a written statement from a medical doctor certifying the employee's inability to work for a specified period of time. SECTION ~ II JURY, WITNESS OR BOARD DUTY INhen an employee performs jury duty, is subpeenaea as a witness in court or voluntarily serves as a 'Nitness in . a case in which the City ie: a party, or sewes on a !:leaI'd or cemA'littee whish J'laye: a J'ler diem, the ompleyeo is ontitlea t8 s8mJ'lensatien frGm tho City equal to the difference between the regular pay and the aA'lol,lnt reseived as a jur-er, witness er fer J'ler ElieA'l, . 14 . City of Hutchinson Employee Handbook - Personnel Policy ....~rni:i~t~l)Ce or classrQ!:fm.fiCi1Mm~,1~_li$~iIJ ,; . SECTION ~ 25 REST PERIODS~!~!I_i~~ AND HOLIDAYS &.<eiy regular om!lleyee, wileR '::erkiRg uRder oeRElitiens whore a Break ",oriod io prastisael9, sl=lall e9 !jrantod a 1 e minldto Break ",erisE! iR eaoh half ef a Rormal El=lfIt. !;;asR eepartmont head Ellall sSRseldlo reEt poriodo 00 as Ret ts iRtorfore with werk roqldirem8Rts. . The following calendar days, and such other days as the council may fix, are paid holidays. 1 New Year's Day 7 Veterans' Day 15 Ice () City of Hutchinson Employee Handbook - Personnel Policy 2 Martin Luther King Day 3 President's Day 4 Memorial Day 5 Independence Day 6 Labor Day 8 Thanksgiving Day 9 Thanksgiving Friday 10 Christmas Day 11 4-hour Individual Floating Holiday . When a holiday falls on a Sunday, the following day is a holiday. When it falls on a Saturday, the preceding day is a holiday, PerR'laAent ~llfit part time employees shall be granted holiday pay on a pro-rata basis, commencing after an established work schedule of twelve months has determined eligibility for this benefit The City hall shall be closed for business on each holiday, but employees may be required to work on paid holidays when the nature of their duties or other conditions require. An employee required to work on a holiday may receive another day off within 30 days thereafter as the department head determines. Police Holidays Any employee of the police department who works a rotating shift shall receive 84 hours extra pay per year in lieu of holidays, with payment made in December. Relief 1'r1l1!~llil police dispatchers and part time officers shall be paid time and one half on holidays. '.^.'hOA ,.~i~;~~~e~t:~e:Q~~~~ ~:i~,Pe~~~;e!'!~:~~~!!!~~~! . jW8Q0r:R0At SOAGernin€l their ~J.foPI and l.\'olf:lr8 in tr3'/01iRQ Is aRa fram \\'0(1<, \:'.It.1eR it is Ret ~-0~siBle fer an 0FF1~loY0Q la 'N0rk tho schesl.Jloa hel:.lrs 81d0 to sne'.\' G0AditioAS, tl:1e eR'l~leyeQ R'll,lst iRfsFFR the supervisor of this as SOGA as ~QssieIQ, ~FRpleysos '.vill reGoi'/o rO~l;J13r p:J.y oAly for time> aetl:.l311y \~Jerked en -3 SA0W day. Time :J.way fr=em werk r:R3Y DO paid by l;JS8 of b:u=1ked GeFRfJ timo or vae3tisA limo. SWlSlorviseFs \vill adjust \'lark s(;hodulos Ql,lriA~ (;1'161'.... QR'l9r~eA(;iQs '.'11:191'1 Il:1is is AQCQSsary. ':I!~iii!.g SECTION +9 ~ RESIGNATION Any employee wishing to leave the municipal service in good standing shall file with the department head, at least 14 days before leaving. . 16 . . . City of Hutchinson Employee Handbook - Personnel Policy a written resignation stating the effective date of the resignation and the reason for leaving. Failure to complywith this procedure may be considered cause for denying the employee future employment by the City and denying terminal leave benefits. Unauthorized absence from work for a period of three working days may be considered by the department head as a resignation without such benefits. SECTION ~ ~ GRIEVANCE POLICY It is the policy of the City insofar as possible to prevent the occurrence of grievances and to deal promptly with those which occur. Employee grievances shall bo presented in writing on a fOm:! 13r:e'/igeg by the City .....ithiFl Ii gays of occurrenco. When aFlY employoo grievanse is I3rasenteg ta a sl,ll3ervisory omployee, the sUl3ervisar shall respond in writing within Ii \'Jorking gays. die:cl,lsS all relevant cirsl,lmstances witR the eml3leyee, consider and examiFle the cal,lses af the grie'laFlse, aFlg attempt to resolve it to the exteFlt that the E:Uperviser t-Ias tho autt-lority ta ga so, If tt-le griovance is not geall .....ith satisfactorily at that level, tho grie'iaRsa may se carrieg l,l13 Ie the next higher aElministrative level, inclugiFlg the City adminie:lrater, with resl3ense te se maEle . , ~!;aDo!J~jiSl:I$.~Qt;.m~l'1t.~();tle~Lit1~..qr.~~~~; If the grievance relates to sexual harassment this procedure shall not apply. The grievance procedure set out in the sexual harassment (offensive behaviot) policy shall take precedence. 17 lo(e) City of Hutchinson Employee Handbook - Personnel Policy SECTION 2.t- III LAYOFFS After at least two weeks notice to the employee, the. . City Administrator may layoff any emplqyee whenever such action is necessary because of shortage of workor funds, the abolition of a position, or changes in organization. No permanent g~1i or probationary employee shall be laid off while there is atemporary employee serving in the same class of position for which the pSFR'Ial'lsnt remi!l or probationary employee is qualified, eligible, and available. Failure to return to work within two days after being called back from a layoff may be grounds for termination, SECTION 2211 DISCIPLINE 1. In General City employees shall be subject to disciplinary action for failing to fulfill their duties and responsibilities, including observance of work rules approved by the City Administrator. It is the policy of the City to administer discipline fairly, without discrimination, and for just cause. The employee may demand a hearing or use the grievance procedure of Section 20 with respect to any disciplinary action believed to be unjust or disproportionate to the alleged offense. The supervisor or department head shall investigate any allegation on which disciplinary action might be based before disciplinary action is taken. 2, Types of Disciplinary Action Although the City supports the theory of progressive discipline, management retains the discretion to take disciplinary action which it believes is appropriate for the particular circumstances. The following are examples of disciplinary action but do not constitute an exclusive list of possibilities and may be taken in any order or not used at all. These examples and their descriptions are not intended to create a contract or obligation on management's part. . a Oral reprimand, An oral notice advising an employee of inappropriate conduct and expected corrective action. b Written reprimand. A written notice advising an employee of inappropriate conduct, A written reprimand should describe in detail the behavior to be corrected, describe past actions taken by the supervisor to correct the problem, give direction and orders for the future including timetables and goals for improvement when appropriate, and specify consequences of repeating the inappropriate behavior. The employee will be given a copy of the reprimand and sign the original acknowledging receipt of the reprimand. The signature of the employee does not signify agreement with the reprimand. The reprimand will be placed in the employee's personnel file but will be disregarded after three years from the date of issuance if there has been no subsequent reprimand or other disciplinary action instituted. (This (b) section amended 9-22-92 for Data Retention requirements - Res. 9817.) An additional consequence of disciplinary action more severe than level a - oral reprimand - will be the permanent loss of the January 1 market adjustment in the calendar year following such disciplinary action. This will occur unless the director in charge and the City Administrator decide otherwise. (This par. added 5-9-95 by City Council action.) c Suspension. Prior to the suspension or as soon after as possible, the employee will be notified in writing of the reason for the suspension and its length. . 18 . . . City of Hutchinson Employee Handbook - Personnel Policy There are two forms of suspension; suspension as discipline and suspension pending investigation. An employee receiving a suspension as discipline may not be paid, may not accrue vacation, holiday, or sick leave benefits during the suspension, and may not use paid time while suspended. An employee suspended pending investigation of allegations will have a copy of each written statement placed in the personnel file and will be paid during the investigation. If the allegations prove false, the statement will be removed. An employee placed on investigatory suspension should be notified as quickly as reasonably possible of the action taken regarding employment. The City Administrator may decide that an employee placed on either form of suspension will be: 1 Retumed to the payroll in the same department, classification and salary as when suspended, 2 Returned to the same position as in the first option, but placed on probation with specific expected performance standards and periodic reviews. 3 Demoted to a lower salary level position either within the same or a different department. 4 Transferred to a different position either within the same or a different department. 5 Dismissed. d Demotion. Placement of an employee in a lower level position. e Dismissal. The City Administrator may dismiss any employee, but if the employee has completed the probationary period, a dismissal will be made only for just cause. A dismissed employee will be notified by the previous posting of a summary of Minnesota Statute Sections 181.931 to 181.935 or by furnishing the terminated employee a copy of those statutes at termination that the employee has a right to make a written request for the City's reasons for termination. If requested, the City will provide reasons, in writing, within five working days, This notice will also contain a statement indicating that the employee may respond to the charges both orally and in writing and may appear personally before the official having authority to make or recommend the final decision, and a statement that the employee is entitled to a hearing on request under Subdivision 4 of this section. If such a hearing is held, the dismissal will not become effective until after the hearing. 3 JUST CAUSE An adequate reason or "just cause" for a disciplinary action will include, but not be limited to, evidence of any of the following: a Incompetency or inefficiency in the performance of duties. b Negligence or carelessness in the performance of duty, such as in the handling or control of municipal property, equipment, or funds and failure to observe safety rules and regulations. 19 loLl ') City of Hutchinson Employee Handbook - Personnel Policy c Offensive or inappropriate conduct or language toward City employees or other persons. . d Failure to obey any lawful and reasonable direction given by an employee's supervisor or the appointing authority. e Acceptance of a fee, gift, or other valuable item or benefit in the course of, or as a result of, the employee's work. This limitation is not intended to prohibit the acceptance of articles of negligible value (*) which are distributed generally nor to prohibit employees from accepting social courtesies which promote good public relations. This prohibition is intended to prevent or discourage relationships which may be construed as evidence of favoritism, coercion, unfair advantage, or collusion. t Removed the definition of fair market value as up to $50 from this section (e) to comply with state law of 8-1-94.) f Conviction of a crime which affects or related to the performance of assigned duties. g Using, threatening or attempting to use, political influence or unethical pressure to influence a decision on a promotion, transfer, leave of absence, increased compensation, other benefit, or any other matter in which the employee has an interest. Unethical pressure includes offers of gifts or other special benefits, coercion, collusion, threats of blackmail, requests for favoritism, and use of unfair advantage. h Absence from work without prior approval in accordance with this policy. . During assigned work schedules, (1) consuming or being under the influence of alcoholic beverages, (2) having the odor of an alcoholic beverage on the breath, (3) consuming or being under the influence of a controlled substance, other than one prescribed by a physician, which does not impair the ability to perform assigned duties, or (4) engaging in behavior prohibited in the drug-free policy (Appendix C). Tardiness or abuse of sick leave privileges. k Theft of public property, pilferage, or other unauthorized use or taking of property. Discrimination against or harassment of any City employee at any time, or any other person during work hours, based on race, color, creed, religion, national origin, sex, marital status, status with regard to publiC assistance, disability, or age. m Performance of personal or other non-City work related matters during work hours. n Violation of the City's equal employment plan. o Engaging in a conflict of interest or performing public duties in a situation where the employee has a conflict of interest. . p Violations of the provisions of this resolution. 20 . . . City of Hutchinson Employee Handbook - Personnel Policy q Horseplay, loafing or sleeping on the job. r Proven dishonesty in' the performance of duties. s Acts or threats of physical violence directed toward City officials or employees. t Unauthorized use or release of confidential, sensitive or privileged information. u Holding any other public office or employment which is incompatible with the City employment responsibilities as determined by the City Administrator. v As a supervisor, knowingly permitting another City employee to violate this policy or other work rules. w Acting or failing to act in a manner not otherwise specified that tends to lower discipline or morale among City employees, brings or tends to bring discredit to the City, its elected officials or employees, or that adversely affects the prompt, courteous and efficient provision of public services. Freedom of speech protected by the First Amendment shall not be a basis for discipline, x Unauthorized possession or use of firearms or hazardous materials on City time or property . y Refusal, during working hours, to submit to a breathalyzer or other drug test required bylaw. 4 Hearing In any case of suspension, dismissal, or demotion, the employee shall be granted a hearing before the City Administrator if the employee submits a written request for such a hearing to the Administrator within five working days of notification of the action taken. The hearing shall be before the City Administrator unless the disciplinary action was taken by that officer. If the employee requests a hearing, at the City's discretion, the hearing is to be conducted by two members of the council appointed by the mayor, in which case the hearing shall be conducted by the council members so appointed, or by an administrative law judge. The hearing shall be held within ten working days from the date the request is filed unless the City and the employee agree on a later date or, if the hearing is to be before an administrative law judge the hearing shall be held on the earliest date scheduled by the appropriate state agency. If after the hearing, the hearing officer finds that the charges are sustained, the dismissal, suspension, or demotion shall be final in the absence of court action. If the hearing officer finds that the charges are not sustained, the employee, if not suspended pending investigation, shall be reinstated and paid all back pay due for the period or suspension; if there has been no suspension, the employee shall be continued in the position as though the disciplinary action had not been taken. Findings by the hearing officer shall be in writing and filed with the City Administrator within three days after completion of the hearing. The hearing officer shall give written notice of the decision to the employee and to the disciplinary authority, unless the hearing officer was such authority. If the disciplinary action involves the removal of a veteran, the hearing shall be held in accordance with M.S. 197.46. 21 \O(l.- ') City of Hutchinson Employee Handbook - Personnel Policy 5 Retaliation Prohibited In accordance with Minnesota Statute Section 181.932, the City will not discharge, discipline, threaten, penalize or otherwise discriminate against an employee regarding compensation, terms, conditions, location or privileges because the employee: . _ '_... . r a Reported a violation of the law. b Is requested by the public agency to participate in an investigation. c Refused to participate in an activity believed in good faith to violate the law. SECTION 23 ~~I RETIREMENT POLICY Every law enforcement officer employed by the City shall automatically be retired upon reaching the a e of 65 ears. No other City emplo ee shall be re uired to retire at any specific a e. SECTION ;M. UNLAWFUL ACTS. Falsification of Records No person shall knowingly make any false statement, certificate, mark, rating or report in regard to any test, certificate, or appointment held or made under the City personnel system or in any manner commit or attempt to commit any fraud preventing the impartial execution of the provisions of this resolution. This includes timel re rtin of chan es in marital or de endent status for insurance u oses. . Rendering of Consideration No person seeking employment with or promotion in the municipal service shall either directly or indirectly give, render, or pay any money, service, or other valuable consideration to any person, on account of or in connection with such test, appointment, or promotion, or proposed appointment or promotion. Discrimination No person shall be employed, promoted, demoted, or discharged by the City or in any way favored or discriminated against because of political opinions or affiliations, race, color, national origin, religion, sex, marital status, status with regard to public assistance, disability, or because of the exercise of rights under provisions of the Public Employment Labor Relations Act, M.S. 1790.01 to 1790.25, No person who is over 18 years of age shall be discriminated against with reference to City employment in any way forbidden by federal or state law. SECTION 26 ~ PENAL TV Any person violating any provision of Section 24 of this Resolution is guilty of a petty misdemeanor and upon conviction shall be punished by a fine of not more than $100. SECTION 26 ~ SMOKE-FREE POLICY r\f- of Janl,lary 1, 100:2, all City buildings . . . II . . . Departments which currently have more strict "No Smoking" policies shall comply . with their existing policies. 22 . . . . City of Hutchinson Employee Handbook - Personnel Policy SECTION 21- 3$ SEXUAL HARASSMENT jj'~ECJ'f;~'W~~A~1; The City is committed to providing a work environment that is free of discrimination. In keeping with this commitment, the City maintains a strict policy prohibiting unlawful harassment, including sexual harassment. ThiEl J*llisy prohibitE: haF3SElR'lentinaAY fe.FR1.'.in?I~8iAI'I\<er-Bal :1.n~p~XEli~(llh(lF3~<:~ent. Th8.l'lsliGy(()ffOflei\<8 Bef:1a'lior) g~~~.d~~E!igl~ ~~a1is!!i\~t~lJdarespectfukwl'lili! may be found in the appendix to this document. SECTION 28 ~ CONDITIONS OF EMPLOYMENT AND WORK RULES All employees share the responsibility for keeping their department operating in an orderly, safe and efficient manner. At a minimum, all employees are required to observe any adopted department work rules and safety regulations, and any amendments or appendices to the personnel policy as may be adopted from time to time. SECTION ~ Ii EFFECTIVE DATE This Resolution becomes effecti\l~u.~nits R,C1"~~~ge. It replaces Resolution No, ~ 9593 dated Sel'lteR'll3er 24, 1 9Se Ili~g'~ ~..'.-..'....'.." i~!~!~ Adopted by the City Council this 27thday of February 2007. Steven Cook, Mayor ATTEST: Gary D. Plotz, City Administrator 23 lo(e) . . - RESOLUTION NO. 13134 SEXUAL HARASSMENT PREVENTION POLICY General The City of Hutchinson is committed to creating and maintaining a work place free of harassment and discrimination. Such harassment is a violation of Title VII of the Civil Rights Act of 1964 and the Minnesota Human Rights Act. This policy is applicable to all City personnel including regular, temporary and seasonal employees, paid-per-call firefighters, volunteers and City Council members. In keeping with this commitment, the City maintains a strict policy prohibiting unlawful harassment, including sexual harassment. This policy prohibits harassment in any form, including verbal and physical harassment. This policy statement is intended to make all employees sensitive to the matter of sexual harassment, to express the City's strong disapproval of unlawful sexual harassment, to advise employees against this behavior and to inform them of their rights and obligations. The most effective way to address any sexual harassment issue is to bring it to the attention of management. Definl1lons To provide employees with a better understanding of what constitutes sexual harassment, the definition, based on Minnesota Statute 9 363.01, subdivision 41, is provided: sexual harassment includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact, or other verbal or physical conduct or communication of a sexual nature, when: . Submitting to the conduct is made either explicitly or implicitly a term or condition of an individual's employment; or . Submitting to or rejecting the conduct is used as the basis for an employment decision affecting an individual's employment; or . Such conduct has the purpose or result of unreasonably interfering with an individual's work performance or creating an intimidating, hostile or offensive work environment. Examples of inappropriate conduct include but are not limited to: unwanted physical contact; unwelcome sexual jokes or comments; sexually explicit posters or pinups; repeated and unwelcome requests for dates or sexual favors; sexual gestures or any indication, expressed or implied, that job security or any other condition of employment depends on submission to or rejection of unwelcome sexual requests or behavior. In summary, sexual harassment is the unwanted, unwelcome and repeated action of an individual against another individual, using sexual overtones as a means of creating stress. IDee) Expectations The City of Hutchinson recognizes the need to educate its employees on the subject of sexual harassment and stands committed to providing information and training. All . employees are expected to treat each other and the general public with respect and to assist in fostering an environment that is free from unwanted harassment. Violations of this policy may result in discipline, including possible termination. Eacl) situation will be evaluated on a case-by-case basis. Employees who feel that they have been victims of sexual harassment, or employees who are aware of such harassment, should immediately report their concerns to any of the following: 1. Immediate Supervisor 2. Department Director (if not immediate supervisor) 3. Human Resources Director 4. City Administrator In addition to notifying one of the above persons and stating the nature of the harassment, the employee is also encouraged to take the following steps: 1. Make it clear to the harasser that the conduct is unwelcome and document that conversation; 2. Document the occurrences of harassment; 3. Submit the documented complaints to your supervisor, Department Director, Human Resources Director, or City Administrator. Employees are strongly encouraged to put the complaint in writing. 4. Document any further harassment or reprisals that occur after the initial complaint is made. . The City urges that conduct which is viewed as offensive be reported immediately to allow for corrective action to be taken through education and immediate counseling, if appropriate. Management has the obligation to provide an environment free of sexual harassment. The City is obligated to prevent and correct unlawful harassment in a manner which does not abridge the rights of the accused. To accomplish this task, the cooperation of all employees is required. The City will take action to correct any and all reported harassment to the extent evidence is available to verify the alleged harassment and any related retaliation. All allegations will be investigated. Strict confidentiality is not possible in all cases of sexual harassment as the accused has the right to answer charges made against them; particularly if discipline is a possible outcome. Reasonable efforts will be made to respect the confidentiality of the individuals involved, to the extent possible. Any employee who makes a false complaint or provides false information during an investigation may be subject to disciplinary action, up to and including termination. Retaliation The City of Hutchinson will not tolerate retaliation or intimidation directed towards anyone who makes a complaint. Retaliation includes, but is not limited to, any form of intimidation, reprisal or harassment. Any individual who retaliates against a person who testifies, assists, or participates in an investigation may be subject to disciplinary action up to and including termination. - . . . Adopted by the City Council this 27thday of February 2007. ATTEST: Steven Cook, Mayor Gary D, Plotz, City Administrator \oc~) , RESOLUTION NO. 13135 . RESPECTFUL WORKPLACE POLICY The intent of this policy is to provide general guidelines about the conduct that is and is not appropriate in the workplace. The City acknowledges that this policy cannot possibly predict all situations that might arise, and also recognizes that some employees are exposed to disrespectful behavior, and even violence, by the very nature of their jobs. Aoolicabilltv Maintaining a respectful work environment is a shared responsibility. This policy is applicable to all City personnel including regular, temporary and seasonal employees, paid- per-call firefighters, volunteers, and City Council members. Abusive Customer Behavior While the City has a strong commitment to customer service, the City does not expect that employees accept verbal abuse from any customer. An employee may request that a supervisor intervene when a customer is abusive, or they may defuse the situation themselves, including ending the contact. . If there is a concern over the possibility of physical violence, a supervisor should be contacted immediately. When extreme conditions dictate, 911 may be called, Employees should leave the area immediately when violence is imminent unless their duties require them to remain. Employees must notify their supervisor about the incident as soon as possible. Departments with specific emergency action plans for these situations should refer to the departmental policy. Tvoes of Disresoectful Behavior The following types of behaviors cause a disruption in the workplace and are, in many instances, unlawful: Violent behavior includes the use of physical force, harassment, or intimidation. Discriminatorv behavior includes inappropriate remarks about or conduct related to a person's race, color, creed, religion, national origin, disability, sex, marital status, age, sexual orientation, or status with regard to public assistance. . Offensive behavior may include such actions as: rudeness, angry outbursts, inappropriate humor, vulgar obscenities, name calling, disrespectful language, or any other behavior regarded as offensive to a reasonable person. It is not possible to anticipate in this policy every example of offensive behavior. Accordingly, employees are encouraged to discuss with their fellow employees and supervisor what is regarded as offensive, taking into account the sensibilities of employees and the possibility of public reaction. Although the standard for how employees treat each other and the general public will be the same throughout the city, there may be differences between work groups about what is appropriate in other circumstances unique to a work group. If an employee is unsure \OlG) whether a particular behavior is appropriate, the employee should request clarification from their supervisor, Department Director, or the City Administrator. r Sexual Harrassment: See Resolution No. 13133, City of Hutchinson Sexual Harassment Prevention Policy. . Possession and Use of Danaerous Weapons Possession or use of a dangerous weapon (see attached definitions) is prohibited on City property, in City vehicles, or in any personal vehicle, which is being used for City business. This includes employees with valid permits to carry firearms, The following exceptions to the dangerous weapons prohibition are as follows: . Employees legally in possession of a firearm for which the employee holds a valid permit, if required, and said firearm is secured within an attended personal vehicle or concealed from view within a locked unattended personal vehicle while that person is working on City property. . A person who is showing or transferring the weapon or firearm to a police officer as part of an investigation. . Police officers and employees who are in possession of a weapon or firearm in the scope of their official duties. Emplovee Response to Disrespectful Workplace Behavior Employees who believe that disrespectful behavior is occurring are encouraged to deal with the situation in one of the ways listed below. However, if the allegations involve violent behavior, sexual harassment, or discriminatory behavior, then the employee is responsible for taking one of the actions below. If employees see or overhear a violation of this policy, they are encouraged to follow the steps below. . Step 1 (a). Politely, but firmly, tell whoever is engaging in the disrespectful behavior how you feel about their actions. Politely request the person to stop the behavior because you feel intimidated, offended, or uncomfortable. If practical, bring a witness with you for this discussion. Step 1 (bl. If you fear adverse consequences could result from telling the offender or If the matter is not resolved by direct contact, go to your supervisor, Department Director, Human Resources Director, or City Administrator. The person to whom you speak is responsible for documenting the issues and for giving you a status report on the matter no later than ten business days after your report. Step 1 (c). In the case of violent behavior, all employees are required to report the incident immediately to their supervisor, Department Director, Human Resources Director, City Administrator or Police Department. Any employee who observes sexual harassment or discriminatory behavior, or receives any reliable information about such conduct, must report it within two business days to a supervisor, Department Director, Human Resources Director or the City Administrator. Step 2. If, after what is considered to be a reasonable length of time (for example, 30 . days), you believe inadequate action is being taken to resolve your complaint/concern, the next step is to report the incident to the City Administrator. Supervisor's Response to Alleaatlons of Disrespectful Workplace Behavior , . . . Employees who have a complaint of disrespectful workplace behavior will be taken seriously. In the case of sexual harassment or discriminatory behavior, a supervisor must report the allegations within two business days to the City Administrator, who will determine whether an investigation is warranted. A supervisor must act upon such a report even if requested otherwise by the victim. In situations other than sexual harassment and discriminatory behavior, supervisors will use the following guidelines when an allegation is reported: Step 1. If the nature of the allegations and the wishes of the victim warrant a simple intervention, the supervisor may choose to handle the matter informally. The supervisor may conduct a coaching session with the offender, explaining the impact of hislher actions and requiring that the conduct not reoccur. This approach is particularly appropriate when there is some ambiguity about whether the conduct was disrespectful. Step 2. If a formal investigation is warranted, the individual alleging a violation of this policy will be interviewed to discuss the nature of the allegations. The person being interviewed may have someone of his/her own choosing present during the interview. The investigator will obtain the following description of the incident, including date, time and place. . Corroborating evidence. . A list of witnesses. . Identification of the offender. Step 3. The supervisor must notify the City Administrator about the allegations. Step 4. As soon as practical after receiving the written or verbal complaint, the alleged policy violator will be informed of the allegations. The alleged violator will have the opportunity to answer questions and respond to the allegations. Step 5. After adequate investigation and consultation with the appropriate personnel, a decision will be made regarding whether or not disciplinary action will be taken. Step 6. The alleged violator and complainant will be advised of the findings and conclusions as soon as practicable. Special Reportina Reauirements When the supervisor or Department Director is perceived to be the cause of a disrespectful workplace behavior incident, a report will be made to the City Administrator who will assume the responsibility for investigation and discipline. If the City Administrator is perceived to be the cause of a disrespectful workplace behavior incident, a report will be made to the City Attorney who may confer with the Mayor and City Council regarding appropriate investigation and action. If a Council Member is perceived to be the cauSe of a disrespectful workplace behavior incident involving City personnel, the report will be made to the City Administrator and referred to the City Attorney who will undertake the necessary investigation. The City Attorney will report his/her findings to the City Council, which will take the action it deems appropriate. \oeC) Pending completion of the investigation, the City Administrator may at his/her discretion take appropriate action to protect the alleged victim, other employees, or citizens. Confidentiality A person reporting or witnessing a violation of this policy cannot be guaranteed anonymity. The person's name and statements may have to be provided to. the alleged offender. All complaints and investigative materials will be contained in a file separate from the involved employees' personnel files. If disciplinary action does result from the investigation, the results of the disciplinary action will then become a part of the employee(s) personnel file(s). Retaliation Consistent with the terms of applicable statutes and City personnel policies the City may discipline any individual who retaliates against any person who reports alleged violations of this policy. The City may also discipline any individual who retaliates against any participant in an investigation, proceeding or hearing relating to the report of alleged violations. Retaliation includes, but is not limited to, any form of intimidation, reprisal, or harassment. Adopted by the City Council this 27thday of February 2007. Steven Cook, Mayor ATTEST: Gary D. Plotz, City Administrator , . . . .. " . . .. / drugfrn/Md:l RESOLUTION NO. 9604 POll CY ON DRU6,USE BY CITY OF HUTCHINSON E"PLOYEES , . ALCOHOL' AND OTHER I. l!!l(!!R!!~Ul!!! '. Th~ City nf Hutchinson r.cngnil.s that alcoholis. and oth.r drug d~p.ndlncils ar. a significant social probl.. .ith a pollntial for causing slvlr. IfflCtS tn th. City's Mork~orcl. Thl City nf Hutchinson r.cognills that it has a r.sponsibilily to .aintain a drug frl. Morkplacl. Thl city also rlcn9nills that drug d.p.nd.ncy .ay bl an illn.ss. Cnnsist.nt Mith this undlrslanding, hOM.v.r, th. City has an nbligation tn .nsur. that its l.ploYlls plrfor. thlir jnbs Ifficilntly, saflly and in a prnflssinnal busin.ss-lik. .annlr. Th. purposl nf this docu..nt is to Sit fnrth thl City's policy rlgarding alcohol and othlr dru9 USI, including unlaMful drug USI nr abus., i~ thl Morkplac.. II. ~Sg2! gf ~g~!r!g! T~is policy is applicabl. to all ..ploY.ls of thl City of Hutchinson and shall b. .nforc.d by th. City Ad.inislrator. Qu.stinns r.garding this pnlicy should b. addr.ss.d to thl City Ad.inislrator Dr Hu.an Rlsourcls Conrdinator. III. ~!!i!!B!g!!! A. :~gr~:~!!!i!~ elSgbg! !!!~ Qib!r ~ryg e~y!!: is d.fin.d as thl us. nf aood-alt.rin9 drugs, including all fnr.s of alcohnl, narcntics, dlpr.ssants, sti.ulants, hallucinng.ns, .arijuana Dr thl USI nf pr.scriplion drugs Mhln r.sulting behavior Dr applarancl advlrslly aff.cts Mork p.rforaancl. " 8. :e~~!(!!lX e!!!~t! ~g(~ Ef(!g(!!!!~!: and :Y!!4!( lh! l!!!l!!!!!S!: shall b. det.r.inld tn bl pr.slnt if th. ..plnYle is plrclptibly i.pairld; has i.pair.d al.rlness, coordinalinn, reactions, responsls' nr Iffort; if thl eaploy..'s condition nr behavinr presents the applaranc. nf unprofessional Dr irr.sponsibl. cnnduct dltri..ntal tn thl public's p.rceplion nf th. City as an eaplny.r as dlt.r.inld by th. sup.rvisnr Dr d.part.lnt h.ad nr othlrs obslrving thl l.plnYII. c. :~g!!t(l!ll!4 ~!!~!t!!!~!!: leans lhos. substanc.s Mhnsl distributinn is controlled by regulation Dr statut. including, but not lilitld to, narcotics, depressants, stilulants, hallucinog.ns and cannabis. D. :~l!l!~:!lt!(t!!g: nr :elll(: leans changed blhavior Mhich I.y lilit'an elploy..'s ability tn saf.ly and .ffici.ntly p.rfnrl his/hlr jnb dutils, or pOles a threat to thl saf.ty nf the ..plny.. Dr othlrs. Ap,?endix C \o( G ') ,~ ~ IY. ~!1~ ~!R!2~rr ~!!111!~s! ft2gt!f Th. City hi. In E.ploy.. Assi.tlnc. Progrl. to a.sist ..ploy... in Iddr.ssing . probl... .uch a. Ilcnhol nr oth.r drug Ibu... E.ploy... whn .IY hlv. In Ilcohnl Dr nth.r drug abuse prnbl.. Ir. .ncourlg.d to ...k I' prof...ionll I.s.ss..nt through the ..ploy.. h.llth in.urlnc.ch..icll Is......nt cov.rag. b.for. th. prnbl.. Iff.cts th.ir ..plny..nt .tltU.. Plrticipltion in this progra. is voluntlry Ind confid.ntill, .xc.pt IS .IY b. r.quir.d pursuant to Public Llw lQO-690, Titl. Y, Subtitl. D. Y. ~g~:~i!Sti!iD!112~ Th. City'. pnlicy on work-r.llt.d sub.tanc. Ibu.. i. non-di.cri.inltory in int.nt Ind application. Hnw.v.r, in Iccnrdanc. with "inn.sotl Stltut.S, Chapt.r 363, di.ability do.. nnt includ. Iny cnndition r.sulting fro. Ilcohol nr nther drug abus. which pr.v.nt. I p.r.on fro. p.rfnr.ing ....ntill functinn. nf the jnb Dr cr.at.. I dir.ct thr.lt to prop.rty or the .If.ty of individull.. IY. ~g~!!gy!~S! e! ~i2!!1i2~1 Yiolltion. of this policy .IY con.titut. just cau.. for di.ciplin., including pns.ibl. discharg.. Each .ituatinn will ,b. .valult.d nn I c.s.-by-cl.. bl.i. dep.nding upon the severity Ind circu..tlnce. involved. YII. ftghHHil!~! i. A. No ..ployee shill report to work und.r th. influ.nce nf Ilcohol, uri jUlna, cont,;ii1r'd sub.tanc.., nr nth.r drug. which Iffect his/her Il.rtne.., coordinatinn, r.actinn, r..pnn.e, judg..nt, deci.ion-.lking Dr uhty. B. No e.ploy.e .hlll operlte, u.e nr drive Iny equip.ent, .achin.ry Dr v.hicle of the City ~hile under the influenc. of alcnhn~, .arijulnl; contrnlled .ub.tlnce., Dr nth.r .nod-alt.ring drug.. Such e.ploy.. i. under an affir.ative duty to i..ediat.ly nntify hi~/h.r sup.rvi.or thlt he/she i. not in Ippropriate .entll or phy.icll cnndition tn op.rlte, u.. Dr drive City equip.ent. C. Nnoe.plnye. shall unllwfully .anufacture, di.tribute, dispen.., pos.es., trln.fer, nr u.e I contrnlled substanc. in the workpllce Dr wh.r.ver the City'. work ia being perforud. During work hours Dr whil. Dn the City'. pre.ises, no e.plnyee .hlll use, sell posses. nr transfer alcoholit'beverage., with the fnllnwing exception.1 Consu.ption, possession, sal. Dr purchls. of Ilcohnl when authnrized by the City Ad.ini.trator (ex..plel annUlI city picnicl. Posseuion nf alcohnl while b.ing transported in I Cityvehich in I. co.pliance with applicabl. stltutnry require.ents. . . . / posse5sion of .lcohol .hile in an eaployee'5 personal vehicle on the City's prealses In coapllance .ith .pplicable st.tutory requireaents. , Additinnally~ eaplnyee5 5h.ll not participate In the5e a~tlvltles durin~ rest break5 nr durin~ nv~rtiae .nrk. '. D. Engaging in off-duty 5ale, purchase, transfer, U5e nr possession of illegal drug5 nr controlled 5ub5tances aay have a negative effect on an eaployee's ability tn perfora his/her .ork for the City. In such circuastances, (he eaployee is subject tn discipline. ' E. When an eaployee is taking aedically luthnrized drugs or other 5ub5t.nce5 .hich aay a,ter job perforaance, as defined in IIIID) abnve, the eaployee is under an affiraative duty to nntify the apprnpriate supervisnr of his/her teapnrary inability to perfnra the jnb duties of his/her pos! ti on. I F. The City shall notify the appropriate la. enforceaent agency .hen it has reasonable suspicinn tn believe that an eaployee aay have illegal drugs in his/her pnsse55ion at .nrk nr nn City preai5es. Where apprnpriate, the City shall also nntify licensing boards. 6. Eaplnyees are di5cnuraged froa cnnsuaing alcoholic beverage5 during lunch or dinner aells .hen returning iaaediately thereafter to perfnra,.nrk on behalf of the City. Eaployee5 are advi5ed that in any 5ituation 5ubsequent tn the intake of alcnhnl .here the eaployee austcontinue conducting the CitY'5 bU5ines5, any eaplnyee .h05e cnndition nr behavior adver5ely affect5 hi5/her .ork perforaance shall be subject tn pos5ible di5cipline, up tn and including discharge. VIII. ~~~~if!f~!ll t2Li~i!! City departaent5 5uch as police and fire lpublic safety) aay proaulgate suppleaental policies, .hich are not in cnnflict .ith this pnlicy, i'ncluding prohibiting the use nr con5uaptinn nf alcnhol and/nr contrnlled 5ub5tances .ithin a specified tiae perind before the cn.aenceaent of .nrk. Written notice of 5uch policies aust be dis5eainated tn affected eaployee5. II. 11!!1 l1igi2!~[f Disclosure of infnraatinn regarding eaplnyee alcnhnl and nther drug use in the .otkpllce .Ult be con5iltent .Ith applicable la.. Dueltinns in this are. should be directed to the E.ploy.ent and labnr ta. Section of the Attorney General 'I Office nr tn the Departaent nf Eaployee Relationl, Labor Relationl Bur eau. x. E~~~[!! ~r!~! ~!2!2Y~!! Each e.plnyee engaged in the perfor.ance of .ork on federal grants or contract5 i. required tn notify their directnr of any criainal drug 5tatute cnnviction for a vinlation occurring in the .orkplace nn later than five (5) days after luch conviction. laCe ') Xl. ~r~gl~1~2hRl l!ltlng Any alcohol and/or other drug testing undertaken by the City shall be in accordance .ith "innesoh Shtut'u 181.950-957 (19871, the "innuoh Drug and Alcnhol Testing in the Workplace Act. 'Such poli~ies .u.t be in .ritten fnr. and .u.t be rev!e..d by the City Attnrney prior. toi"plennhtion. XlI. HfU1b! l!!!.! This Policy on Alcohol and Other Drug Use in the Workplace shall be in full force and effect beginning ___~y~~_~_JJJJ____________, pursuant to Public L~. 100~b90 (The Drug-Free Wnrkplace Actl, Title Y, Subtitle D, 41 USC 701 .t uq. Adopted by'the City Council this ~th day of November ,1991. ?/~ Paul L. Ackland, Mayor ATIEST: ~~~ Gary D. Plo City A strator . . . '. . . FROM: DATE: . . Parks, Recreation & Community Education 900 HarrIngton stn:<t SW HutcbImon, MN 5535(1.3097 32O-587-2975/F"" 320-234-4243 TO: Mayor & Council DolfMoon, Director ofPRCE 2-21-07 RE: Outcome Based Budgeting Weare seeking Council approval for the result statements attached. The result statements were created based on feedback generated by focus groups. These result statements will guide the next phases of Budgeting for Outcomes. I will review the statements with the council at the Council meeting. klm - Printed OD recycled paper - \tlc0 . RESULT STATEMENTS . . 1. City Government: Citizens trust that their city leaders are working together to deliver high quality, affordable city services that people want. Examples: Mayor and City Council, internal support services, and boards and commissions. 2. Public Safety: Citizens want to feel safe and protected in their community. Examples: Police and Fire Service 3. Environment: Citizens want a clean, green and beautiful city. Examples: Parks and Public Works. 4. Strong Economy: Citizens want Hutchinson to have a thriving economy. Examples: Business, housing and industrial development, municipal businesses that contribute revenue i.e. utilities, liquor store and CreekSide 5. Mobility: Citizens, Visitors and Commerce want to move easily and safely throughout the city. Examples: Street maintenance, traffic control, bike trails and transportation options. 6. Healthy Citizens: Citizens want an opportunity to lead a healthy life. Examples: Clean water, clean air, trash collection, health programs and recreation programs. 7. Education: Citizens of all ages want to be engaged in learning that prepares them for success. Examples: Senior services and Library , tLJ) . . . Focus Group Summary Statements Government 1. I want city government to listen to citizens, be progressive, fair and accountable. 2. I want city government and staff to listen to citizens. 3, I want Hutchinson's City Council to work in a proactive manner. EDAlEnterprise Activities 1. I want Hutchinson's enterprise activities to be successful and continue to generate revenue for the city. 2. I want dependable services that are energy efficient. 3. I want business and options that will improve the economy. 4. I want to develop a good strategy for business opportunities in Hutchinson. Safety 1. I want our community to be a safe, secure place for its residents. 2. I want to feel safe and protected in my community. Park & Recreation 1, I want Hutchinson PRCE systems to remain a main focus for the city. 2. I want citizens to have more recreational opportunities. 3. I want well maintained parks, recreational facilities and a variety of opportunities for citizens. Infrastructure 1. I want good infrastructure through the city. 2. I want good roadways and reliable transportation systems. 3, I want good transportation and good streets to travel on. City Service/Quality of Life 1. I want Hutchinson to provide superior quality of life for all of its citizens, 2. I want reliable, clean, affordable city services. 3. I want opportunities for my family that are convenient and safe. 4. I want more exposure, activities and citizen use from the city library. 5. I want improved services for seniors. 6. I want options for shopping and housing in Hutchinson's downtown. 7. I want affordable housing options. ID(~ . . . Education 1. I want the community to have good educational opportunities. 2. I want school buildings, teachers and curriculum to be top notch. 3. I want clear focus and planned education. Health Care 1. I want progressive healthcare services. 2. I want a strong, dependable and modem healthcare system. 3. I want a healthy community that offers exceptional health services for all. \tCd) . Resolution No. 13145 Resolution Opposing the Concept of Allowing Wine to be Sold in Grocery Stores WHEREAS, there is a current proposal in the Minnesota Legislature that would allow wine to be sold in grocery stores, and; WHEREAS, this legislation would significantly increase the number of off-sale establishments allowed to sell wine, which would put a large economic and personnel burden on regulatory bodies; and, WHEREAS, these establishments would be allowed to sell all types of wine products including wine coolers, fortified wine, sweet "pop" wine, and jug wine - products most strongly desired by underage individuals; and, WHEREAS, the minimum age to purchase alcohol in Minnesota is 21 years old, The majority of current off-sale retailers do not allow persons under 21 to enter their facility to purchase any items unless accompanied by an adult. Common industry practice allows individuals under 21 years of age to enter and purchase products in a grocery store including cigarettes and lottery tickets. This customer base would make it difficult to ensure consistent . legal sale of beverage alcohol; and, WHEREAS, the economic impact to current off-sale retailers would be devastating. Current off-sale retailers are statutorily limited to the types of items they can sell. Grocery stores are not limited and will be able to simply utilize wine as a new and significant profit center to complement their existing inventory. Current off-sale retailers will not be able to compete; and, WHEREAS, this legislation opens the door for the elimination of 3 .2% beer in Minnesota, THEREFORE, BE IT THEREFORE RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT: The City of Hutchinson is opposed to this legislation due to its negative affect on preventing drunk driving and underage alcohol sales and consumption. In addition this legislation would have a significantly detrimental economic impact on current off-sale retailers. Adopted by the City Council on this 28th day of February 2007: Steven W, Cook, Mayor Gary D. Plotz, City Administrator . \ CJl{?) . Resolution No. 12892 Resolution of Support Concerning Effort to Secure State Bonding to Further Develop the Luce Line Trail WHEREAS, the City of Hutchinson has supported efforts to enhance Luce Line Trail development, and; WHEREAS, the City believes multi-use trail development enhances the opportunity to effect the greatest amount of trail users, and; WHEREAS, the City believes that further development of the Luce Line Trail provides opportunity for expanded recreational use, improved safety, wellness activities and would provide economic stimulus to the area, THEREFORE, BE IT THEREFORE RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHiNSON, MINNESOTA THAT: The City supports a $2,373,000 appropriation from the bond proceeds fund to the Commissioner of Natural Resources for paving the Luce Line Trail between the cities of Cedar Mills and Winsted, The trail between Cedar Mills and Winsted shall be available for multiple uses . including hiking, biking, rollerblading, horseback riding, cross country skiing and snowmobiling. Adopted by the City Council on this 28th day of February 2007: Steven W. Cook, Mayor Gary D. Plotz, City Administrator . \ DC +) . . . Resolution No. 13143 Resolution in Support of the 2007 Freedom to Breathe Act WHEREAS, the body of scientific evidence establishing secondhand smoke exposure as a serious health threat continues to grow; WHEREAS, exposure to secondhand smoke contributes to the death of 46,000 nonsmokers in the United States from heart disease each year and 3,000 nonsmokers in the United States from lung cancer each year; WHEREAS, while 40 percent of Minnesotans live in communities with smoke-free ordinances, 60 percent do not have this public health protection; WHEREAS, the release of the Surgeon General's report last year concluded that the debate on the dangers of secondhand smoke is over; wHEREAS, the Surgeon General also concluded that the only way to truly protect nonsmokers from the risk is through smoke-free buildings and public places; WHEREAS, smoke-free policies are overwhelmingly supported in Minnesota communities and are popular with voters; WHEREAS, the legislature failing to adopt a strong smoke-free workplaces law this year will continue to leave many workers at risk; BE IT THEREFORE RESOLVED that the City Council of the City of Hutchinson supports: o The passage of the Freedom to Breathe Act during the 2007 legislative session, putting in place a strong smoke-free workplaces law with no loopholes that would protect everybody's right to breathe clean air. o The right of local government to strengthen laws at the local level to further protect workers from secondhand smoke exposure. BE IT FURTHER RESOLVED that the undersigned organization will: o Inform its staff and, if possible, the general public of its endorsement. Signed: Steven W. Cook, Mayor Date Attest: Gary D. Plotz, City Administrator Date \tiSJ . . . TO: Mayor & City Councll FROM: Kent Exner, City Engineer John Olson, Public Works Manager RE: Discussion of Couucll Representation ou the Resource Allocation Committee DATE: February 27,2007 In past years a Resource Allocation Committee has been arranged to review Public Works Capital Improvement Plans and corresponding projects. This committee will thoroughly review project scopes/time frames and the funding alternatives to complete the projects. An involved committee would greatly help expedite project development and funding discussions/decisions. Potentially other proposed capital improvements in infrastructure, facilities, equipment, etc. should be examined by tltis committee. This Committee has historically included the City Administrator, Director of Finance, Director of PlanninglBuildinglZoning, Director ofParlcslRecreationlConnmmity Education, Public Works Rcp,,,",,ntatives and two City Council members. Mayor Cook has expressed an interest in participating on tltis committee. City staff reconnnends that the Council consider who would participate on the committee and when the best times for meeting (possibly monthly) would be. We recommend appointIng two Council Members to the Committee and approving the above noted City staff members to the Committee. <<: Gary Plotz - City Administrator I tC h) p " Hutchinson Area Health Care Hutchinson Community Hospital Burns :l1anor Nursing Home . Dassel .HedicaJ Center 1095 Highway 15 South Hutchinson, MN 55350 (320) 234-5000 February 26, 2007 Tbe Honorable Mayor Steve Cook and City Council Members City of Hutchinson 111 Hassan St, SE Hutchinson, MN 55350 Dear Mayor Cook and City Council Members: The Hutchinson Area Health Care (BABe) Board of Directors, as part of their regular February meeting, considered a capital expenditure request of$150,000 to remodel the Hospital's inpatient Mental Health Unit. The following represents the board's discussion: . "Ms, Wells reminded the Board members that the Leadership Team prioritized the 2007 operating capital requests that totaled approximately $2 million. The remodeling project for Mental Health is included within that pool. The proposed remodeling focuses on improving safety and upgrading finishes, including new windows, a larger and refrigerated medication room, two ergonomic work stations, carpeting, tile, wall covering, and lighting in the unit. Following discussion, a motion was made by Mueller, seconded by Ristau, to request authority from the City Council for the capital expenditure request for remodeling of the Mental Health Unit in the amount up to $150,000, Motion was carried." Additionally, the Nominating Committee ofthe Board reported on its search for a board member to replace Steve Snapp, The committee interviewed several people and submitted its recommendation of Mike Cannon. :Mr. Cannon has a strong [mancial background and is familiar with compliance and auditing, "Mr. Knutson motioned and Brian Pollman seconded that Mr. Mike Cannon's name be forwarded to the City to serve as a Board member, replacing Steve Snapp. Motion carried." Thank you for your support of these two items. Sincerely, ~J;~ Mary Ellen Wells President MEW:sh . \\~ . R55APPYRV! I CITY OF HUTCHINSON Bv Check Number AP Pavment Reqister with Voids Check Date 02114/2007 - Ck Date TVI Check # Vendor Name Amount 0211412007 PK 141106 . 102202 ABDO, EICK & MEYERS 2,100,00 02114/2007 PK 141107 120523 ABSTRACTING. ETC. 181,00 0211412007 PK 141108 118674 BECKER, JEN 35.00 0211412007 PK 141109 121144 BEST WESTERN KELLY INN 460.60 02114/2007 PK 141110 120925 BNO SHEET METAL INC 2,743.06 0211412007 PK 141111 102148 BONESTROO ROSENE ANDERLlK & AS 2,208,00 0211412007 PK 141112 123760 BURNET TITLE 14.07 02114/2007 PK 141113 102136 BUSINESSWARE SOLUTIONS 3,499,82 02114/2007 PK 141114 104391 CENTRAL HYDRAULICS 1,182.85 02/14/2007 PK 141115 124027 CLARK, CHRISTINA 2,000.00 02114/2007 PK 141116 102741 COBORN'S INCORPORATED 226.02 02114/2007 PK 141117 102484 CORPORATE EXPRESS 2,862.72 02/1412007 PK 141118 102186 CULLIGAN WATER COND 37.28 0211412007 PK 141119 119458 DAVE'S PALLET SERVICE 177.33 0211412007 PK 141120 122633 DEPT OF EMPLOYMENT & ECONOMIC 1,308,24 02/14/2007 PK 141121 124028 DOCKEN, PAT 15,00 0211412007 PK 141122 1 04084 DONOHUE & ASSOC 2,033.89 02114/2007 PK 141123 102776 DORSEY & WHITNEY 4,702,50 0211412007 PK 141124 104415 EARTH TECH 105,000,00 0211412007 PK 141125 102356 ELECTRO WATCHMAN 8,000,00 02/14/2007 PK 141126 120911 EMERGENCY TRAINING ASSOCIATES 495,38 02/14/2007 PK 141127 102442 FLOOR TO CEILING STORE 3,054,63 0211412007 PK 141128 124026 GAG SHEET METAL, INC, 3,169.37 0211412007 PK 141129 103972 GIFFERSON, TOM 90,00 0211412007 PK 141130 102528 HAGER JEWELRY INC. 72,00 02114/2007 PK 141131 102089 HANSEN GRAVEL 244.95 02114/2007 PK 141132 124014 HASLER INC, 8,489,00 02114/2007 PK 141133 102546 HCVN-TV 30,783,30 02/14/2007 PK 141134 124029 HELSETH, BERTHA 48,31 02/14/2007 PK 141135 116866 HEWLETT-PACKARD CO 4,540.88 02/14/2007 PK 141136 102961 HRA 6.899,78 02/14/2007 PK 141137 102540 HUTCHINSON PLUMBING & HEATING 1.551,80 0211412007 PK 141138 102541 HUTCHINSON TELEPHONE CO 8,524.03 02114/2007 PK 141139 102543 HUTCHINSON WHOLESALE 318.49 0211412007 PK 141140 . 102038 HUTCHiNSON, CITY OF 180,000.00 02/14/2007 PK 141141 102635 HUTCHINSON, CITY OF 7,082.51 02/1412007 PK 141142 102208 JEFF'S ELECTRIC 7.089.98 02/14/2007 PK 141143 103114 KLOSS, TOM 41.81 02114/2007 PK 141144 124024 KTEE SAFETY GEAR, INC 1,965,78 0211412007 PK 141145 102222 LIQUOR HUTCH 150.00 0211412007 PK 141146 103273 LUND, SHERRY 122.48 02114/2007 PK 141147 102214 MAINTENANCE ENGINEERING 6,120,98 02/14/2007 PK 141148 102158 MCLEOD COUNTY ABSTRACT & TITL 134,00 02/14/2007 PK 141149 103046 MCLEOD COUNTY RECORDER 368.00 02114/2007 PK 141150 112400 MENARDS - HUTCHINSON 210.68 02114/2007 PK 141151 102972 MINNESOTA ASPHALT PAVEMENT ASS 40,00 02/14/2007 PK 141152 102582 MINNESOTA ELEVATOR INC 106,70 02/14/2007 PK 141153 103504 MINNESOTA RURAL WATER ASSC, 75,00 Void Amou . . 02114/2007 PK 141154 110363 NASH FINCH COMPANY 745,94 02114/2007 PK 141155 114919 NORTH SHORE ANALYTICAL INC 125.00 02114/2007 PK 141156 102591 NORTHERN STATES SUPPLY INC 181.04 02114/2007 PK 141157 122815 NORTHLAND REFRIGERATION INC 355,90 02/14/2007 PK 141158 119358 OFFICE OF ENTERPRISE TECHNOLOG 189.09 02/14/2007 PK 141159 102592 OLSON'S LOCKSMITH 655,92 02/14/2007 PK 141160 122185 PEAT INC, 1,783,88 02/14/2007 PK 141161 124047 POLICE CENTRAL, INC. 34,733,00 02/14/2007 PK 141162 102445 POSTMASTER 1,270,00 0211412007 PK 141163 121938 RELIABLE OFFICE SUPPLIES 246,52 0211412007 PK 141164 120312 RENTAL LOCATORS OF MN 43,27 0211412007 PK 141165 102225 RUNNING'S SUPPLY 14,39 0211412007 PK 141166 103967 SOTA 1,080.00 0211412007 PK 141167 124039 SOUTH LAKE MINNETONKA P,D, 1,050.00 0211412007 PK 141168 123779 STANDARD INSURANCE COMPANY, TH 901.42 0211412007 PK 141169 102612 STANDARD PRINTING 91.03 0211412007 PK 141170 102619 TWO WAY COMM INC 1,399,60 0211412007 PK 141171 102624 UNITED BUILDING CENTERS 925,58 0211412007 PK 141172 119701 UNUM LIFE INS COMPANY OF AMERI 3,227,74 02114/2007 PK 141173 123987 VOELKEL, STEPHEN 750,00 02114/2007 PK 141174 122357 WASTE MANAGEMENT-SAVAGE 10,094,04 02114/2007 PK 141175 105064 WASTE MANAGEMENT-SPRUCE RIDGE 45,243,70 02/14/2007 PK 141176 120852 WASTE MANAGEMENT-TC WEST 733,05 02/14/2007 PK 141177 105208 WOLD ARCHITECTS & ENGINEERS 2,502,05 518,919.38 Account Nu 518,919,38 . . . PAYROLL DATE: Period Ending Date: February 16, 2007 February 10, 2007 FOR COUNCIL LIST ONLY. ELECTRONIC TRANSFER . TO STATE AND IRS :~, DO NOT ISSUE CHECKS FOR THIS PAGE);' AMOUNT ACCT# DESCRIPTION NAME $24,063,68 $12,684.46 $3,596,23 9995,2034 WITH. TAX Employee Contribution - Federal Tax ACCOUNT 9995.2240 Employee Contribution - Sac, Security 9995,2242 Employee Contribution - Medicare $40,344,37 Sub-Total - Employaa Contribution $12,684.46 $3,596,23 Employer Contribution - Social Security Per Journal Entries 9995.2240 9995,2242 Employer Contribution - Medicare $16,280,69 Sub-Total - Employer Contribution Fica Medicare Wrthholdlng $56,625.06 Grand Total - Withholding Tex Account Total ~ 9995.2035 MN DEPT OF REVENUE Stat. T8X $15,227,78 9995,2241 PERA Employee Contribution - Pension Plan $18,147,69 9995.2241 Empioyer Contribution - Pension Plan $33,375.47 Sub.Total . PERA $15,86 9995.2243 PERA-DCP Employee Contribution - Pension Plan $15,86 9995,2241 Employer Contribution - Pension Plan Pera $31.72 Sub - Total - DCP DCP $33,407.19 GRAND TOTAL - PERA Total Finance Director Approval . $ 25,368,92 $ 7,192.46 $ 24,063,68 $ 56,625.06 DIfference $0.00 $ 10,269.23 $0.00 $ 33,391,33 $ 15,86 $ 33,407,19 $0.00 R55APPYRVI CITY OF HUTCHINSON Bv Check Number AP Payment Register with Voids Check Date 02/22/2007 - Ck Date Type Check # Vendor Name Amount 02/2212007 PK 141178 . 101919 AMERICAN FAMILY INS CO, 184,73 02/2212007 PK 141179 124053 CORNERSTONE COMMONS 2,720,00 02/2212007 PK 141180 104415 EARTH TECH 1,620,00 02/2212007 PK 141181 102442 FLOOR TO CEILING STORE 1.434,63 0212212007 PK 141182 102526 G & K SERVICES 2,436,14 02122/2007 PK 141183 101872 H.R,LAP.R, 427,88 0212212007 PK 141184 102543 HUTCHINSON WHOLESALE 76,22 02122/2007 PK 141185 102635 HUTCHINSON, CITY OF 786,21 0212212007 PK 141186 101873 ICMA RETIREMENT TRUST 4,166.92 02/22/2007 PK 141187 101876 ING LIFE & ANN CO. 1,420.00 0212212007 PK 141188 102573 MCLEOD COOP POWER 433,13 0212212007 PK 141189 122584 MEEDS, SHARON 1,608,60 02122/2007 PK 141190 102425 MIDWEST WIRELESS COMM. 2,117,96 02/22/2007 PK 141191 102449 MINNESOTA CHILD SUPPORT PAYMEN 271,34 02122/2007 PK 141192 101875 ORCHARD TRUST COMPANY, LLC 100,00 02122/2007 PK 141193 102096 PRUDENTIAL MUTUAL FUNDS 30,00 02122/2007 PK 141194 121176 REINER ENTERPRISES, INC 741,72 02/22/2007 PK 141195 120919 UNIVERSITY OF MINNESOTA 25,00 02/2212007 PK 141196 122909 WASHINGTON COUNTY COURT ADMIN, 500,00 21,100.48 Account N u # 21,100.48 . Void Amou . . . . . JAN-22-2007 12'82 January 22, 2007 Hutchinson, City of AITN: City Administrator III Hassan St SE Hutchinson, MN 55350-2522 DEED/PFA & BUS,FIN. 551 296 8833 P , 81 dol.5 MinaD"~ ""lhorlty J>"bIJo Fao\l.\'\.~ Fax to: 320234-4240 Re: Minnesota Public Facilities Authonty (Authority) loan repayments due on G.O, bonos, Please be reminded lhat, in accordance with the Loan Agrccment(s) and the G,O, Note(s) evidencing the loan(s), your somi-annuaJ loan repayment is due to the Authority on or before: Tuesdav. February 20.2007. Intere,t may be applied on late payments for the extra days interest due, resulting in less principal being applied thao the amortization schedule rellects.lfYdur payment is timely the pn breakdown and resulting unpaid principal balance will be as reflected on the att2.Ched schedule(s). Total Payment Due on or before the above date: $121.923.84. Ple..e allow for at least 10 days turnarvund time. If I can be of any further assistance, please let me mow. Sincerely, j~ It/df; Steve Walter MPFA Finllnci.l Officer steve.walter@'tate,lllD.us DEED I MN l'ublic Facilities Authority 1st Notion.1 Bank Bldg . 332 Minnoso",S= . SuiteE100' SI.Poul,MN55101.13SI . USA 651.297.1291 . 800-657.3B58 . F",,651.296.8833 . TrYfTDD651.296,3900 . www.deed.st:ne.mn.uslcommunity/assis.tanceJpfn.htm All equal opfKJrtlJtUty ~mpl()yv and suvict provider. R55APPYR\!r CITY OF HUTCHINSON BV Check Number AP Pavment Reaister with Voids Check Dates 02127/2007 - Ck Date iTvpe Check # Vendor Name Amount 02127/2007 PK 141197 102126 ACE HARDWARE 104.80 02/27/2007 PK 141198, 102217 AEM MECHANICAL SERVICES, INC 1,159.06 02/27/2007 PK 141199 119699 AMRA 325.00 02127/2007 PK 141200 123727ANDERSON CRANE RUBBER COMPi 104.06 02127/2007, PK 141201 105204 ARCTIC GLACIER PREMIUM ICE INC , 95.80 02127/2007 PK 141202 102480 B. W. WELDING 493.97 0212712007'PK 141203 123994 BADGER PAPERBOARD, INC. 5,880.00 02127/2007 PK 141204 101925 BECKER ARENA PRODUCTS 416.45 02127/2007 PK 141205 102367 BELLBOY CORP 5,211.37 02127/2007 PK 141206 124102 BEN MEADOWS 214.77 02/27/2007 PK 141207 102255 BERKLEY RISK ADMINISTRATORS 800.00 02127/2007 PK 141208 101916 BERNICK COMPANIES, THE 366.45 02127/2007 PK 141209 121166:BERRY, AARON 9.94 02127/2007 PK 141210 120738' BERTELSON'S 611.86 02127/2007 PK 141211 123672 BLACK BOX CORPORATION 109.32 02127/2007 PK 141212 123404 BOWERS, REBECCA 400.00 02127/2007 PK 1 141213 101987 BRANDON TIRE CO 1,316.53 0212712007,PK 141214 124054 BREYER, TODD 28.00 0212712007 PK 141215: 102470 BUFFALO CREEK ENTERPRISES 29.76 02127/2007 PK 141216 121089 BUSHMAN, RAQUEL 60.17 02127/2007 PK 141217 116907 BUSINESS JOURNAL, THE 89.95 02/27/2007 PK 141218 102136 BUSINESSWARE SOLUTIONS 2,808.13 02/27/2007 PK 141219 102456 C & L DISTRIBUTING 29,567.30 02127/2007 PK 141220 104512!CALlFORNIA CONTRACTORS SUPPL 105.80 02127/2007 PK 141221 104391 CENTRAL HYDRAULICS I 433.62 02127/2007 PK 141222 102253 CENTRAL MCGOWAN 52.66 02127/2007 PK 141223 123110 COLOR AD PACKAGING INC. I 60,359.52 02127/2007'PK 141224 102484 CORPORATE EXPRESS 2,719.50 0212712007 PK 141225: 120246 COUNTRYSIDE FLAGPOLE 38.34 02127/2007 PK 141226 123675 CREATIVE INFORMATION SYSTEMS 12,356.25 0212712007 PK 141227 103123 CRONATRON WELDING SYSTEMS I~ 397.85 02127/2007 PK 141228 102050 CROW RIVER AUTO 522.04 02127/2007 PK 141229 102220 CROW RIVER PRESS INC 47.82 02127/2007 PK 141230 102121 ,CROW RIVER VET CLINIC 586.35 02/27/2007 PK 141231 103815:CRYSTEEL TRUCK EQUIP 27,909.05 02127/2007 PK 141232 104884 'CULLIGAN 32.00 02127/2007 PK 141233 104469 CZECH,RANDY 32.00 02127/2007 PK I 141234 101864 DAAK REFRIGERATION 313.19 0212712007' PK 141235 121616 DAVE'S & BETTY'S CLEANING SERV 798.75 0212712007, PK 141236 102488 DAY DISTRIBUTING 4,477. 70 02127/2007 PK 141237 104084 DONOHUE & ASSOC 1,726.87 02127/2007 PK r 141238 102275DPC INDUSTRIES INC 3,635.66 02127/2007 PK 141239 103024 DRIVERS LICENSE GUIDE CO 28. 95 02/27/2007 PK 141240, 104415 EARTH TECH 52,500.00 02127/2007 PK 141241 123714 EBERT CONSTRUCTION 114,408.50 02127/2007 PK 141242 102726 ECOLAB PEST ELlM 163.48 02127/20071 PK 141243 105555 EHLERS & ASSOC 1,235.00 0212712007 PK 141244 102356 ELECTRO WATCHMAN 191.70 0212712007 PK 141245 104373 ERLANDSON, ANDY 100.00 02127/2007 PK 141246 102360 ERLANDSON, BEN 100.00 02127/2007 PK 141247 104137FASTENAL COMPANY 271.37 02127/2007 PK 141248 121092 FIRE INSTRUCTION & RESCUE EDU 320.00 02127/2007 PK 141249 107529 FLEET COMPUTING INTERNATIONA 600.00 02127/2007 IPK 141250 103905 FORCE AMERICA 96.96 . . . . 02/27/2007 PK I 141251 102519 FORESTRY SUPPLIERS 60.78 02/27/2007 PK I 141252 124055 FRANKLIN PRINTING INC 59.43 02127/2007 PK 141253, 120284 GAVIN, OLSON & WINTERS, LTD 3,090.00 02127/2007 PK 141254 103340 GEB ELECTRICAL INC I 83.85 02127/2007 PK 141255 110023 GLENCOE EQUIPMENT INC 498.44 02127/2007 PK 141256 123363 GMS INDUSTRIAL SUPPLIES INC 42.17 02/27/2007 PK 141257 104463 GOPHER CAMPFIRE CLUB 240.00 02/27/2007 PK 141258 102087 GRAINGER PARTS OPERATIONS 667,12 02127/2007 PK 141259 105562 GRAN IT BRONZ 163.71 02127/2007 PK 141260 123681 GREEN TREE BY NORTHLAND CHEfII 94.55 02127/2007 PK 141261 101874 GRIGGS & COOPER & CO 13,735.58 02127/2007 PK 141262 102025 H&L MESABI 936.80 02127/2007' PK 141263 102529 HACH COMPANY 263.06 02127/2007 PK 141264 102451 HANSEN DIST OF SLEEPY EYE 1,341.20 02/27/2007 PK 141265, 101958 HANSON & VASEK CONSTRUCTION 248.00 02/27/2007 PK 141266 109799 HARRIS SERVICE 2,838.08 02/27/2007 PK 141267 102412 HAWKINS WATER TREATMENT GRO 2,611.53 02127/2007 PK 141268 123715 HD SUPPLY WATERWORKS L TD 279.41 02127/2007 PK 141269 103240 HEMMAH, KATHY 13.54 02127/2007 PK 141270 102701 HENRY'S WATERWORKS INC 572.39 0212712007 PK 141271 116866 HEWLETT-PACKARD CO 794.58 02127/2007'PK 141272 102518'HILLYARD FLOOR CARElHUTCHINSC 737.05 02127/2007 PK 141273 102119 HOLT MOTORS INC 159.04 02/27/2007 PK 141274 104968 HOMESOURCE STORE, THE 60.00 02/27/2007 PK 141275 117921 HOMETOWN SPORTS 201.05 02127/2007 PK 141276 121472 HRG TECHNOLOGY GROUP 400.00 02127/2007 PK 141277 102319 HUTCHINSON AREA HEALTH CARE 1,328.00 02127/2007 PK 141278 123174 HUTCHINSON CHAMBER OF COMM 25.00 0212712007 PK 141279 1 02533 HUTCHINSON CONVENTION & VISIT 5,222.47 0212712007 PK 141280 102538 HUTCHINSON MEDICAL CENTER 211.00 0212712007 PK 141281 102540 HUTCHINSON PLUMBING & HEATIN 576.00 02/27/2007 PK 141282 121184 HUTCHINSON PUBLIC SCHOOLS 106.20 02127/2007 PK 141283 102541 HUTCHINSON TELEPHONE CO 3,012.80 02127/2007 PK 141284 102038 HUTCHINSON, CITY OF 180,000.00 02/27/2007 PK 141285 102072 HUTCHINSON, CITY OF 60,046.00 02/27/2007 PK 141286 103099 HUTCHINSON, CITY OF 3,237.09 0212712007 PK 141287 121353 HUTCHINSON, CITY OF 28.50 02127/2007 PK 141288 123817 INSITUFORM TECHNOLOGIES USA I 51,988.28 02127/2007: PK , 141289 103520 INTERSTATE BATTERY SYSTEMS 0 417.21 0212712007 PK 141290 101851 INTOXIMETERS INC 250.28 02127/2007 PK 141291 102062 JACK'S UNIFORMS & EQUIPMENT 1,323.66 02127/2007 PK 141292 121990 JAY MALONE MOTORS 18.43 02/27/2007 PK 141293 102553.JCPENNEY CO 64.97 02127/2007 PK 141294 102208 JEFF'S ELECTRIC 296.00 02127/2007 PK 141295 102554 JERABEK MACHINE SERV 137.76 0212712007 PK 141296 101938 JOHNSON BROTHERS LIQUOR CO. 15,688.85 0212712007 PK 141297 102555 JUUL CONTRACTING CO 2,947.00 02127/2007 PK 141298 123344 KEEPRS, INC 372.50 02/27/2007 PK 141299 1 05443 'KELL Y INN 165.76 02127/2007 PK 141300 105154 KILIAN, ERIC 100.00 02127/2007 PK 141301, 104347 KOSEK, ANDREW 42.68 0212712007 PK 141302 120122 KOSEK, JEFF 248.00 0212712007 PK 141303 102561 L& P SUPPLY CO 280.72 0212712007 PK 141304 124063 LADE, BRITTANY 84.00 02127/2007 PK 141305 101991 LAKES GAS CO. 1,422.61 02127/2007 PK 141306 104259 LANG'S OLD FASHIONED MEAT MAR 177.36 02127/2007 PK 141307 120903 LEXISNEXIS , 110.00 02127/2007 PK 141308 101984 LOCHER BROTHERS INC i 8,424.55 . . . 02127/2007 PK 141309 102564 LOGIS 35,279.84 02127/2007 PK 141310 102145 M-R SIGN 360.01 02127/2007 PK 141311 102571 MACQUEEN EQUIP INC 125.00 02/2712007 PK 141312 102987 MAKI, CONNIE 21.00 02/27/2007 PK 141313 102572,MANKATO MOBILE RADIO 143.25 02127/2007 PK 141314: 122729 MBPTA 50.00 02127/2007 PK 141315 102995 MCLEOD COUNTY ATTORNEY 326.20 02127/2007 PK 141316 119196 MCLEOD COUNTY AUDITOR 25.50 02127/2007 PK 141317 102489 MCLEOD COUNTY COURT ADMINISli 182.00 02/27/2007 PK 141318 103046,MCLEOD COUNTY RECORDER 46.00 02/27/2007 PK 141319 103783'MCLEOD PUBLISHING INC 130.00 02/27/2007 PK 141320 123988 MEDICA 84,800.22 02127/2007PK 141321 112400 MENARDS - HUTCHINSON 234 .40 02127/2007 PK 141322 122894 METEORLOGIX 144.00 02127/2007 PK 141323 109387 MIDWEST PLAYSCAPES INC. 111.83 02127/2007 PK 141324 , 102668 MINNESOTA CHAPTER IAAI 25.00 02127/2007 PK 141325 114439 MINNESOTA COUNTY ATTORNEY A'<. 60.71 02127/2007 PK 141326 123771 MINNESOTA DEPT OF HEALTH 338.50 02127/2007 PK 141327 101947'MINNESOTADEPT OF LABOR & IND 35.00 02127/2007 PK 141328' 102705 MINNESOTA ICE ARENA MANAGERS 125.00 02/27/2007 PK I 141329 105157 MINNESOTA SHREDDING 170.17 02/2712007 PK 141330 102570 MINNESOTA SPORTS FEDERATION 1,698.00 02127/2007: PK 141331 102583 MINNESOTA VALLEY TESTING LAB 803.50 02127/2007 PK 141332 102649 MPCA 15.00 02127/2007 PK 141333 102649 MPCA 270.00 02127/2007 PK 141334 102649 MPCA 270.00 02127/2007 PK 141335 102649 MPCA 270.00 02127/2007 PK 141336 124060 MPCA-FISCAL SERVICES 270.00 02127/2007 PK 141337 123576 MULCAHY 661.76 02/27/2007 PK 141338 104988 NAGEL, JOSEPH 100.00 02/2712007 PK 141339 102877 NATIONAL REC & PARK ASSC 130.00 02127/2007'PK 141340 102650 NCL 193.55 02127/2007 PK 141341 102591 NORTHERN STATES SUPPLY INC 237.76 02127/2007 PK 141342 120697, NORTHLAND INN 197.10 02127/2007 PK 141343 120697i NORTHLAND INN , 196.67 , 02127/2007 PK 141344 120697 NORTHLAND INN 197.10 02127/2007 PK 141345 122214 O'REILLY AUTO PARTS 71.86 02127/2007 PK 141346 119358 OFFICE OF ENTERPRISE TECHNOL 37.00 0212712007 PK 141347 124097 OUT OF THE WOODS CONSULTING 1,500.00 02l2712007!PK 141348 108859 PARTS ASSOCIATES INC 86.58 02127/2007 PK 141349 115388 PAUL'S CANVAS & UPHOLSTERY RE 22.00 02127/2007 PK 141350 101853, PHILLIPS WINE & SPIRITS 13,672.15 02127/2007 PK 141351 124056 PIEPMEIER, AUDREY 30.00 02127/2007 PK 141352 102167 PITNEY BOWES 1,332.00 02127/2007 PK 141353 102445 POSTMASTER 165.00 0212712007 PK 141354 102493 PREMIER TECH PACKAGING 890.05 02/27/20071 PK 141355 114391 PRO AUTO & TRANSMISSION REPAI 194.96 02127/2007 PK 141356 102598 QUADE ELECTRIC 754.95 02127/2007 PK 141357 102052 QUALITY WINE & SPIRITS CO. 18,085.37 02127/2007 PK 141358 124098 R.C. ELECTRIC INC 1,200.00 02127/2007 PK 141359 113326 RAININ INSTRUMENT, LLC 67.26 02127/2007 PK 141360 114718 RBSCOTT EQUIPMENT 1,393.81 0212712007 PK 141361 120749 ROO FINANCIAL SERVICES CO. 4,529.67 0212712007 PK 141362 121938 RELIABLE OFFICE SUPPLIES 255.59 02/2712007 PK 1413631 124057 REVIER, SHANE , 28.00 02127/2007 PK 141364 104149 RIVER VALLEY TRUCK CENTERS 121.41 02127/2007! PK 141365 124064 RODMYRE, LEAH 84.00 02127/2007 PK 141366 123287 ROECKER DONALD 2,400.00 , . . . . 02/27/2007' PK 141367 121677IRUCKS, CAMERON D. , 1,289.10 02/27/2007 PK 141368 1051141 SALONEK CONCRETE & CONST 1,000.00 0212712007 PK 141369 120907, SAL TMAN LLC 52.19 02127/2007 PK 141370 102436 SARA LEE COFFEE & TEA 1,011.50 02/2712007 PK 141371 102606 SCHMELING OIL CO 2,258.83 02127/2007 PK 141372 103158 SCHUETTE, GENISE , 9.97 02127/2007 PK 141373 102194 SCHUETTE, SCOTT 100.00 02/27/2007 PK 141374 105664 SCHWARZROCK, AMY 375.00 02/27/2007' PK 1413751 102211 SCHWEISS BI-FOLD DOORS 368.22 02/27/2007 PK 141376 109801 SCOTT'S WINDOW CLEANING SERV 63.90 02127/2007 PK 141377 101892 SEH 2,671.86 02127/2007 PK 141378 102637 SEVEN WEST WASH & DRY 347.50 02127/2007 PK 141379 102609 SHOPKO , 258.80 , 02127/2007 PK 141380 102611 SORENSEN'S SALES & RENTALS 178.92 02127/2007 PK 141381 102749 SR. ADVISORY BOARD 1,243.00 02127/2007 PK 1 141382 102242 SRF CONSULTING GROUP 708.67 0212712007 PK 141383 102747 ST. JOSEPH'S EQUIPMENT INC 90.00 02127/2007 PK 141384 123779 STANDARD INSURANCE COMPANY, 907.10 02127/2007 PK 141385 102612 STANDARD PRINTING 116.01 02127/2007 PK 141386' ' 102744 STATE OF MINNESOTA 163.10 02127/2007 PK 141387 102744 STATE OF MINNESOTA 14.00 02/27/2007 PK 141388 102744 STATE OF MINNESOTA 14.00 02/2712007 PK 141389 1 04534 iSTAYWELL 4.01 02/27/2007 PK 141390 123387 STElLE CONSTRUCTION 6,343.50 02/27/2007 PK 141391 122996 STORE SUPPLY WAREHOUSE 68.75 02127/2007 PK 141392 102617 STREICHERS 199.62 02127/2007 PK 141393 103094 SUBWAY 56.55 02127/2007 PK 141394 102659 TEK MECHANICAL 159.27 02127/2007 PK 141395 101843 TKDA 5,700.00 02127/2007 PK 141396 105540 TONY FORCIER TRUCKING 248.00 02127/2007 PK 141397 119159 TOTAL FIRE PROTECTION 44.44 02127/2007 PK 141398 102619 TWO WAY COMM INC 754.51 02127/2007 PK 141399 102201 UHL CO. 321.98 02127/2007 PK 141400 102624 UNITED BUILDING CENTERS 35.25 02127/2007 PK 141401 103210 USA BLUE BOOK 3,301.20 02127/2007 PK 141402 101974 VIKING BEER 5,160.80 02/27/2007 PK 141403 102132 VIKING COCA COLA 524.10 02/27/2007 PK 141404 121147 VSS-VERTECH SOLUTIONS & SERVI 63.85 02127/2007 PK 141405 108598 WAL-MART 134.26 02127/2007 PK 141406 120852 WASTE MANAGEMENT-TC WEST 425.73 02127/2007 PK 141407 102165'WELCOME NEIGHBOR 60.00 0212712007 PK 141408 122782 WELLS FARGO-OPERATIONS GROU 7,500.00 02127/2007 PK 141409 102639 WEST PUBLISHING PAYMENT CTR 385.48 02127/2007 PK 141410 103452 WINE COMPANY, THE 2,529.00 02127/2007 PK 141411 102452 WINE MERCHANTS INC 2,313.25 02/27/2007 PK 141412 111195 YOUNG, ELSA 53.00 02/27/2007 PK 141413 103980 ZARNOTH BRUSH WORKS 1,240.73 02/27/2007 PK 1414141 105571ZEP MANUFACTURING CO 212.95 , 1 931,556.29 Account Number I 1 931 556.29 , . . . . ELECTRONIC FUNDS TRANSFERS , 2-27-07 . W A TERJSEWER lvfN DEPT OF REVENUE-USE TAX $11,224,00 GENERAL lvfN DEPT OF REVENUE-SALES TAX $ 579.00 H.A.T.S DEPT OF REVENUE-FUEL TAX $1,588.20 LIQUOR lvfN DEPT OF REVENUE-LIQUOR TAX $25,122.00 . .