cp09-24-85 cHUTCHINSON
CITY
CALENDAR
WEEK OF
September 22 T 0 September 28
f
1985 `
WEDNESDAY
-23-
10:00 - 11:00 A.M. - Directors
Meeting at City Hall
SUNDAY
-22-
THURSDAY
-26-
MONDAY
-23-
5:30 P.M. - Nursing Home Board
Meeting at Burns
Manor
FRIDAY
-27-
CONFERENCE:
DEAN O'BORSKY - Sept. 26 -27
TUESDAY
-24-
LAST DAY TO FILE FOR OFFICE
7 :00 P.M. - Budget Review Meet-
ing at City Hall
7 :30 P.M. - City Council Meet-
ing at City Hall
SATURDAY
-28-
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
• TUESDAY, SEPTEMBER 24, 1985
1. Call to Order - 7:30 P.M.
2. Invocation - Reverend Larry Baumann
3. Consideration of Minutes - Regular Meeting of September 10, 1985 and
Special eet ng oT-Te—ptember 11, 1985
Action - Approve as distributed - Approve as amended
4. Routine Items
(a) Reports of Officers, Boards and Commissions
1. Financial Report - August 1985
2. Airport Commission Minutes dated August 20, 1985
3. Library Board Minutes dated September 4, 1985
4. Planning Commission Minutes dated August 20, 1985
5. Hospital Board Minutes dated August 20, 1985
Action - Order minutes to be filed
(b) Consideration of Appointment to Airport Commission
1. Doug McGraw - 5 -year term
2. John Miller - 5 -year term
Action - Motion to ratify appointments
(c) Consideration of Request for Reduced Trash And Refuse Rate By John R.
Stark, Sr.
Action - Motion to reject - Motion to approve request
(d) Consideration of Gambling License Application By Hutchinson Baseball
Association
Action - Motion to reject - Motion to approve and issue license
5. Public Hearing - 8:00 P.M.
(a) Adoption of Industrial Wastewater Pretreatment Ordinance
• Action - Motion to close hearing - Motion to reschedule hearing in
November
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CITY COUNCIL AGENDA - SEPTEMBER 24, 1985
(b) Improvement Project No. 86 -03
Action - Motion to close hearing - Motion to reject - Motion to
approve project and order preparation of plans and specifications -
Motion to waive reading and adopt Resolution No. 8129
(c) Consideration of 1986 City Budget
Action - Motion to close hearing - Motion to reject - Motion to
adopt budget - Motion to waive readings and adopt Resolutions No. 8124,
No. 8125, and No. 8126
6. Communications, Requests and Petitions
(a) Consideration of Status Reports By City Attorney:
1. Klockmann Property
2. Gutormson Property
Action -
(b) Consideration of Request By Personnel Coordinator To Attend Pay Equity
Conference October 17-19 And Transit Conference October 28 -30
Action - Motion to reject - Motion to approve request
(c) Report On Recreational Facility by Chairperson Barry Anderson
Action -
(d) Consideration of Request for Deferred Assessment
Action - Motion to reject - Motion to approve deferral
(e) Update And Question /Answer Session On Region 6E With Eugene Hippe
Action -
(f) Report By Police Department Building Committee
Action -
(g) Discussion Of Status Of Greencastle Project
Action -
(h) Consideration Of Request From Hutchinson Community Hospital To Purchase
Automatic X -Ray Film Processor
Action - Motion to reject - Motion to approve purchase
K
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•
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CITY COUNCIL AGENDA - SEPTEMBER 24, 1985
(i) Consideration of Request for Finance Director to Attend Finance
Officers Conference October 23 -25, 1985
Action - Motion to reject - Motion to approve request
(j) Consideration of Request By Gopher Campfire for City to Run Water to
Wildlife Sanctuary
Action -
(k) Consideration of Request By Mark Muckenhirn for Street Lighting In
Fourth Addition to Lakewood Terrace
Action - Motion to reject - Motion to approve and refer to Utilities
7. Resolutions and Ordinances
(a) Resolution No. 8118 - A Resolution Requesting Appointment Of Members To
The Hutchinson Charter Commission
Action - Motion to reject - Motion to waive reading and adopt
40 (b) Resolution No. 8120 - Resolution For Purchase
Action - Motion to reject - Motion to waive reading and adopt
(c) Resolution No. 8121 - Transferring $20,000 From Liquor Store To
General Fund
Action - Motion to reject - Motion to waive reading and adopt
(d) Resolution No. 8122 - Resolution Relating To City Personnel And
Establishing A Basic Personnel Policy
Action - Motion to reject - Motion to waive reading and adopt
(e) Resolution No. 8123 - Resolution Requesting Exemption From The Fair
Labor Standards Act Overtime Pay Requirements For Local Employees
Action - Motion to reject - Motion to waive reading and adopt
(f) Resolution No. 8127 - Resolution Clarifying Assessments, Project
No. 86 -02
Action - Motion to reject Motion to waive reading and adopt
(g) Resolution No. 8130 - Certifying Assessments of the City of Hutchinson
To the County of McLeod
• Action - Motion to reject - Motion to waive reading and adopt
3
CITY COUNCIL AGENDA - SEPTEMBER 24, 1985
8. Unfinished Business
(a) Consideration Of Request To Restore Drain Service To Maplewood
Academy (DEFERRED SEPTEMBER 10, 1985)
Action - Motion to reject - Motion to approve report
(b) Report By Korngiebel Architects On Fire Station Furnace Warranty
Action -
9. • New Business
(a) Consideration Of Delinquent Water And Sewer Accounts
Action - Motion to authorize extension of payment period - Motion to
authorize discontinuation of service
(b) Consideration Of Conditional Use Permit Requested By Quentin Larson
With Favorable Recommendation Of Planning Commission With Contingency
Action - Motion to reject - Motion to approve permit - Motion to waive
reading and adopt Resolution No. 8119 10
(c) Consideration Of Amendment To Subdivision Agreement Requested By
McDonald's of Hutchinson
Action - Motion to reject - Motion to approve amendment with
stipulation
(d) Consideration of Issuance of Equipment Certificate
Action - Motion to reject - Motion to approve
10. Miscellaneous
(a) Communications from City Administrator
11. Claims. Appropriations and Contract Payments
(a) Verified Claims
Action - Motion to approve and authorize payment from appropriate
funds
12. Adjournment
7
4
0
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 10, 1985
1. The meeting was called to order by Mayor Stearns at 7 :30 P.M. The follow-
ing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Pat
Mikulecky, Alderman Marlin Torgerson, and Mayor Robert H. Stearns. Also
present: City Administrator Gary D. Plotz, Director of Engineering Marlow V.
Priebe, and City Attorney James Schaefer.
2. INVOCATION
The invocation was given by the Reverend Tom Johnson.
3.. MINUTES
The minutes of the regular meeting of August 27, 1985 were approved as dis-
tributed.
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT - AUGUST 1985
• 2. LIBRARY BOARD MINUTES DATED AUGUST 26, 1985
Mayor Stearns ordered the minutes to be filed.
5. PUBLIC HEARING - 8:00 P.M.
(a) IMPROVEMENT PROJECT NO. 86 -02
(CONTINUED FROM AUGUST 27, 1985)
Mayor Stearns called the continued hearing to order at 8:00 P.M.
Alderman M,ikulecky inquired who had requested the 900 foot improvement
on McDonald Drive. The City Engineer stated no one had requested it;
the project was a routine improvement in the order of sequence.
Alan DeLeeuw, 545 Jackson Street, reported he was the spokesman for the
group, and it was the consensus that they were under no obligation to
pay for project No. 86 -02, or any future projects, except for the
street they live on. This decision was based on: 1) the subdivision
agreements were not recorded and available to the property owners; 2)
the subdivision agreements were still not recorded; and 3) precedent
had been established in a similar situation with Hilltop Addition.
Mayor Stearns asked if the developer of McDonald's Fifth and Sixth
Addition had been contacted regarding his moral and legal obligation to
• inform the property purchasers of the existence of the subdivision
agreements.
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CITY'COUNCIL MINUTES - SEPTEMSER"TO1 -1 63
6
John Gil lard, 555 Jackson Street, inquired if the City Attorney would
interpret paragraph one of the subdivision agreement for McDonald's
Sixth Addition. He felt the wording was ambiguous.
Dave Dressel, 540 Lakeview Lane, asked how the assessment was done on
Jackson Street and Lakeview Lane.
City Engineer Priebe explained the method that was used to determine
the assessments.
Richard Martin, 1235 McDonald Drive, stated he owned Lot 2, Block 1 on
McDonald Drive. He asked if there would be another hearing and asses -
ment for Jackson Street.
The motion was made by Alderman Torgerson to close the hearing at 8:43
P.M. Motion seconded by Alderman Mikulecky and unanimously carried.
After lengthy discussion, Alderman Torgerson moved to approve project
No. 86 -02 and order preparation of the plans and specifications, to
waive reading and adopt Resolution No. 8108, and to direct the City En-
gineer to draft a resolution clarifying the assessments for properties
in McDonald's Fifth and Sixth Addition. Motion seconded by Alderman
Mlinar and carried unanimously. •
(b) ASSESSMENT ROLL NO. 206 - PROJECT NO. 83- 01 -04, LETTING NO. 1
(NALLER'S SECOND ADDITION)
Mayor Stearns called the hearing to order at 8:55 P.M.
It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to
close the hearing at 8:56 P.M. Motion unanimously carried.
Alderman Torgerson moved to approve activating deferred assessment roll
No. 206 and to waive reading and adopt Resolution No. 8111. Motion
seconded by Alderman Mikulecky and carried unanimously.
(c) ASSESSMENT ROLL NO. 24A - PROJECT NO. 14 -2 (ORCHARD PARK FIRST
ADDITION - 1964)
Mayor Stearns called the hearing to order at 8:56 P.M.
Alderman Mlinar moved to close the hearing at 8:57 P.M. Motion sec-
onded by Alderman Torgerson and unanimously carried.
The motion was made by Alderman Carls, seconded by Alderman Mlinar, to
approve activating deferred assessment roll No. 24A and to waive read-
ing and adopt Resolution No. 8112. Motion carried unanimously.
(d) ASSESSMENT ROLL NO. 207 - 1984 PROJECT (CARLISLE STREET) 0
Mayor Stearns called the hearing to order at 8:57 P.M.
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I
CITY COUNCIL MINUTES - SEPTEMBER 109, 1985
Alderman Carls moved to close the hearing at 8:58 P.M. Motion seconded
by Alderman Torgerson and unanimously carried.
It was moved by Alderman Mlinar, seconded by Alderman Torgerson, to
approve assessment roll No. 207 and to waive reading and adopt Reso-
lution No. 8113. Motion carried unanimously.
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) CONSIDERATION OF STATUS REPORTS BY CITY ATTORNEY:
1. KLOCKMANN PROPERTY
2. GUTORMSON PROPERTY
City Attorney Schaefer reported a petition was submitted to the Court
that Mr. Klockmann's charge be changed from demeanor to petty misde-
meanor.
It was determined that the entire building would be demolished on the
Gutormson property, and the City Attorney will submit a letter of that
intent. Bids for demolition of the building will be obtained.
• (b) CONSIDERATION OF REQUEST FOR POLICE CHIEF TO ATTEND MINNESOTA POLICE
CHIEFS FALL CONFERENCE SEPTEMBER 26 -27
The motion was made by Alderman Mlinar, seconded by Alderman Carls, to
approve the request. Motion unanimously carried.
(c) CONSIDERATION OF REQUEST REGARDING HASSAN STREET FOR ARTS AND CRAFTS
FESTIVAL
After discussion, Alderman Torgerson moved to close Hassan Street from
Washington Avenue East to First Street on September 20 -21, 1985. Mo-
tion seconded by Alderman Mlinar and carried unanimously.
(d) CONSIDERATION OF REQUEST BY PAM WOODS TO HOLD SIDEWALK SALE
SEPTEMBER 20 -21, 1985
Following discussion, it was moved by Alderman Torgerson, seconded by
Alderman Carls, to reject the request. Motion unanimously carried.
(e) UPDATE REPORT ON RECREATIONAL FACILITY
City Administrator Plotz reported there were three items in conjunc-
tion with the recreational facility that needed to be addressed, name-
ly: 1) the exterior siding on the building, 2) the peaks on the north
and south end of the building, and 3) the interior insulation.
• Barry Anderson, building committee chairman, stated that the peaks were
part of the original design and were approved by the committee. The
insulation was reviewed by the committee, and they felt it was not a
3
CITY COUNCIL MINUTES - SEPTEMBER 10, 1985
0
problem: The indentations in the exterior siding was first noticed
last week.
Architect John Korngiebel, contractor E. J. Pinske, and John Wade, the
metal company representative, were all present to explain to the Coun-
cil the reason for the "pillowing" effect of the metal panels on the
building.
After extensive discussion, Alderman Carls moved to direct the build-
ing committee to review the pillowing on the siding. Alderman Mlinar
seconded the motion, and it carried unanimously.
Administrator Plotz reported the contractor had requested payment of
$295,450 for completed work on the recreational building, including the
siding in question. Following discussion, Alderman Torgerson moved to
pay the invoice from E. J. Pinske. Motion seconded by Alderman Mlinar
and unanimously carried.
RECESS: The City Council adjourned at 9:50 P.M. for a 10- minute recess.
(f) REPORT ON STATUS OF RAILROAD LINE
Mayor Stearns dismissed himself from chairing the meeting due to a con- .
flict of interest and turned the Chair over to Vice -Mayor Carls.
It was reported that Jerry Ross had purchased from Burlington Northern
the 44 -mile railroad line between Hutchinson and Wayzata. Discussion
was given to the City pursuing the construction of a connector track to
the Farmers Elevator.
Following lengthy discussion, Alderman Torgerson moved to authorize the
City Engineer to prepare plans and specifications for the grading of
track through the industrial park and Farmers Elevator and grading for
a spur line through the elevator property, to advertise for bids for
October 8,•1985, and to waive reading and adopt Resolution No. 8117.
Motion seconded by Alderman Mlinar and carried unanimously.
Mayor Stearns resumed the Chair.
7. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 13/85 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF
THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED PROPERTY OWNED
BY AND ABUTTING UPON THE LIMITS OF THE CITY
Alderman Carls moved to waive second reading and adopt Ordinance No.
721. The motion was seconded by Alderman Mikulecky and unanimously
carried. 0
(b) ORDINANCE NO. 14/85 - AN ORDINANCE TO VACATE UTILITY EASEMENT IN
HELLAND'S THIRD ADDITION
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CITY COUNCIL MINUTES - SEPTEMBER 10, 1985
It was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to
waive the second reading and adopt Ordinance No. 722. Motion carried
unanimously.
(c) ORDINANCE NO. 15/85 - AN ORDINANCE TO VACATE STREET RIGHT -OF -WAY
The motion was made by Alderman Torgerson, seconded by Alderman Carls,
to waive second reading and adopt Ordinance No. 723. Motion unani-
mously carried.
(d) RESOLUTION NO. 8114 - RESOLUTION FOR PURCHASE
Alderman Mlinar moved to waive reading and adopt Resolution No. 8114.
The motion was seconded by Alderman Torgerson and carried unanimously.
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF REQUEST TO RESTORE DRAIN SERVICE TO MAPLEWOOD ACADEMY
(DEFERRED AUGUST 13, 1985)
Following a report by Director of Engineering Priebe, it was moved by
Alderman Carls to defer this item to the next Council meeting and, if
• necessary, to notify residents on Ninth Avenue from Highway 15 North to
Elm Street that the resurfacing project might not occur in 1985 due to
a storm sewer problem in the area. Alderman Mlinar seconded the mo-
tion, and it unanimously carried.
(b) REPORT BY KORNGIEBEL ARCHITECTS ON FIRE STATION FURNACE WARRANTY
Fire Chief Orlin Henke reported he had met with the architect regard-
ing the furance warranty. Also, there were problems with the relay and
noisy exhaust fans.
Architect John Korngiebel stated a carrier representative would be out
to review the furnace, and the utilities would also look at it.
(c) CONSIDERATION OF ENGINEER'S REPORT FOR IMPROVEMENT PROJECT NO. 86 -04,
STORM SEWER STUDY, FOR COUNTY DITCH 18
City Engineer Priebe reported the county ditch 18 project would be
handled in accordance with the 429 procedure. After discussion, Ald-
erman Torgerson moved to approve the engineer's report, to set a pub-
lic hearing for October 8, 1985 at 8:00 P.M., and to waive reading and
adopt Resolutions No. 8109, No. 8110 and No. 8098. Motion seconded by
Alderman Mikulecky and carried unanimously.
9. NEW BUSINESS
• (a) CONSIDERATION OF SEALING FLOOR AND PAINTING OVERHEAD DOORS AT FIRE
STATION
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CITY COUNCIL MINUTES - SEPTEMBER 10, 1985
0
After discussion, it was moved by Alderman Carl s, seconded by Alder-
man Mlinar, to approve the sealing and painting. Motion unanimously
carried.
(b) CONSIDERATION OF SHADY HAVEN SUBDIVISION AGREEMENT
Following discussion, the motion was made by Alderman Mlinar to approve
and authorize signing the subdivision agreement for Shady Haven. Mo-
tion seconded by Alderman Mikulecky and carried unanimously.
(c) CONSIDERATION OF PARKING SPACES FOR LIBRARY PATRONS
After discussion, Alderman Mlinar moved to approve the requested park-
ing spaces at the library entrance, with one space marked for handi-
capped parking. Alderman Mikulecky seconded the motion, and it car-
ried unanimously.
(d) CONSIDERATION OF SETTING PUBLIC HEARING ON 1986 CITY BUDGET FOR
SEPTEMBER 24, 1985 AT 8:00 P.M.
It was moved by Alderman Carl s, seconded by Alderman Mlinar, to set a
1986 city budget hearing for September 24, 1985 at 8:00 P.M. Motion
seconded by Alderman Mlinar and unanimously carried. •
(e) CONSIDERATION OF INSTALLING HANDRAIL ALONG SIDEWALK ON NORTH SIDE OF
THIRD AVENUE FROM PARK TOWERS PROPERTY TO FRANKLIN STREET
Following discussion, the motion was made by Alderman Carls to direct
the City Engineer to prepare a report of the estimated cost for the
handrail and for the City Administrator to recommend a method of fund-
ing the project. Alderman Mlinar seconded the motion, and it carried
unanimously.
(f) CONSIDERATION OF AUTHORIZATION TO ADVERTISE FOR BIDS FOR FLOORING AND
EQUIPMENT AT RECREATIONAL FACILITY
After discussion, Alderman Mikulecky moved to approve advertising for
bids on October 7, 1985 at 10:00 A.M. Motion seconded by Alderman
Mlinar and unanimously carried.
(g) CONSIDERATION OF ABANDONING OLD WELL ON CITY PROPERTY AT 103 ERIE
STREET AND PROVIDING CITY WATER TO PROPERTY
Following discussion, it was moved by Alderman Carl s, seconded by Ald-
erman Torgerson, to approve abandonment of old well. Motion carried
unanimously.
Alderman Mlinar moved to order City Engineer's report for watermain .
project No. 85 -01 -40 and to waive reading and adopt Resolution No.
8115. Motion seconded by Alderman Mikulecky and unanimously carried.
2
CITY COUNCIL MINUTES - SEPTEMBER 10, 1985
The motion was made by Alderman Mikulecky, seconded by Alderman Tor -
gerson, to approve the report, to set a public hearing for October 8,
1985 at 8:00 P.M., and to waive reading and adopt Resolution No. 8116.
Motion carried unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
City Administrator Plotz reported a request had been received for Mar-
vin Haugen to attend a conference September 18 -20. The motion was made
by Alderman Carls, seconded by Alderman Mikulecky, to approve the re-
quest. Motion unanimously carried.
Mr. Plotz submitted a request from Fire Marshal George Field for per-
mission to use sick leave as well as vacation time during the duration
of his wife's hospitalization. After discussion, it was moved by Ald-
erman Torgerson to grant George Field the time requested, with the pos-
sible use of sick leave. Motion seconded by Alderman Carls and car-
ried unanimously.
Administrator Plotz stated there would be a meeting September 11 at
Hutchinson Technology regarding the treatment plant metals. A repre-
sentative from Donohue would be present at the meeting.
• It was pointed out that the overlay project assessment notices stated
payment could be made before October 1 without an interest charge. In
the event the project was not completed by that date, it would be
placed on the October agenda for Council consideration.
Mention was made that the regional meeting of the League of Minnesota
Cities would be held on September 17 in Winthrop.
Mr. Plotz reported that Dwight Tange was given an October deadline for
a self- insurance proposal.
(b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING MARLOW PRIEBE
City Engineer Priebe reported the contractor had started the overlay
project today.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion was made by Alderman Mlinar, seconded by Alderman Carls, to
approve the claims and authorize payment from the appropriate funds.
The motion carried, with Alderman Mikulecky voting nay on John Bern -
hagen's payment.
• 12. ADJOURNMENT
There being no further business, the meeting adjourned at 11:50 P.M.
N
MINUTES
SPECIAL CITY COUNCIL MEETING
WEDNESDAY, SEPTEMBER 11, 1985
Mayor Stearns called the special Council meeting to order at 7:00 P.M. in the
fire station conference room. Present were: Mayor Robert H. Stearns, Alderman
Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson and Alderman Pat
Mikulecky. Also present: City Administrator Gary D. Plotz, Director of Engin-
eering Marlow V. Priebe, Personnel Coordinator Hazel Sitz, Finance Director
Kenneth B. Merrill, City Attorney James Schaefer, Police Chief Dean O'Borsky,
Sergeant John Gregor, Liquor Store Manager Charles Nelson, and Building Offi-
cial Homer Pittman.
DEVELOPER'S HANDBOOK
Mr. John Bernhagen, Executive Director of CDC, made a presentation on the De-
veloper's Handbook.
TARGETED INDUSTRIAL MARKET STUDY
President Michael Mulrooney and Deborah Grams of Business Development Services
Inc. reported on their firm's ability to provide Hutchinson with marketing
assistance in new development. It would take 90 days to complete an assessment
of the community.
• BUILDER'S HANDBOOK
Building Official Homer Pittman commented on the recent changes and additions to
the proposed Builder's Handbook.
PERSONNEL POLICY IMPROVEMENTS
Personnel Coordinator Hazel Sitz reviewed the proposed changes in the city's
personnel policy. It was reported that after October 15 hourly employees will
no longer be able to bank compensatory time, and banked time must be used by the
end of the year. The use of compensatory time by salaried employees was also
discussed.
Effective January 1986, the third Monday will be observed as the Martin Luther
King holiday. Although this is a mandatory holiday, there was discussion
whether or not the employees would be paid for the day off.
CIVIL SERVICE POLICY CHANGES
Attorney James Schaefer and Police Chief Dean O'Borsky presented the revised
Police Civil Service Rules and Regulations. It was pointed out that the Police
Commission is statutory, and the open meeting law applies to it.
TRUCK ROUTES
• Engineer Marlow V. Priebe and Attorney James Schaefer explained the procedure
for establishing truck routes within the city limits. It was their recommenda-
tion to proceed with signing the streets after adoption of an ordinance desig-
SPECIAL CITY COUNCIL MINUTES - SEPTEMBER 119 1985
nating the truck routes within the city.
HOW TO CHANGE VOTER PRECINCT BOUNDARIES
City Attorney Schaefer reported on the procedures to update the ci.ty's precinct
boundary maps. Hutchinson would not be required to have equal precincts since
the Council members do not represent specific precincts. However, Minnesota
Statutes 206.60 does require not more than 600 registered voters for each voting
machine or marking device in the precinct. Discussion was given to purchasing
an additional voting machine in precinct 3 before the November 1986 election.
CONTINUATION OF DISCUSSION OF PROPOSED 1986 BUDGET
The proposed 1986 budgets for the liquor store, police department, and fire de-
partment were reviewed, with specific cuts noted.
The City Council set another budget review meeting for September 16 at 8:00 P.M.
in City Hall.
APPOINTMENT TO CITY CHARTER COMMISSION
The following names were submitted for appointment to the Charter Commission,
with 12 individuals to be selected by the Judge of District Court:
1. Charles Carlson
2. Jeff Haag
3. Harold Juul
4. Mark Erickson
5. Lyle Koehler
6. Delores (Mrs. Arthur) Saar
7. Dale McLain
8. Richard Popp
9. Kay (Mrs. Robert) Peterson
10. Roland Ebent
11. Thomas Dolder
12. Donald Erickson
13. Dr. Donn Hoffman
14. Jean (Mrs. Richard) Peterson
15. Everett Hantge
16. Philip Graves
17. June (Mrs. Gayle) Wick
18. James DeMeyer
19. William Scherer
20. Bernard Stolpman
ADJOURNMENT
There being no further business, the meeting adjourned at 11:00 P.M.
N
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AUGUST
C7 =F - iUTCHINSON FINANCIiL ='RT
- :185
AUGUc-
REVENUE REPORT - GENERAL FUND
AUGUST
YEAR TO
ADOPTED
BALANCE
PERCENTAGE
0.00
0.00
9346.00
9346.00
0.00
13817.84
131282.59
ACTUAL
DATE ACTUAL
BUDGET
REMAINING
USED
TAXES
0.00
507462.24
1233985.00
726522.76
0.41
LICENSES
493.00
9874.00
17000.00
7126.00
0.58
PERMITS AND FEES
6998.83
53217.57
45700.00
- 7517.57
1.16
INTER- GOVERNMENT REVENUE
185625.51
408285.12
903321.00
495035.88
0.45
CHARGES FOR SERVICES
164385.55
351282.49
374345.00
23062.51
0.94
FINES & FORFEITS
2087.50
18347.06
23000.00
4652.94
0.80
MISCELLANEOUS REVENUE
17368.61
119897.37
182384.00
62486.63
0.66
CONTRIBUTIONS FROM OTHER FUNDS
0.00
150000.00
479000.00
329000.00
0.31
REVENUE FOR OTHER AGENCIES
377.22
886.05
300.00
- 586.05
2.95
TOTAL
EXPENSE REPORT
GENERAL FUND
MAYOR & COUNCIL
CITY ADM. /CITY CLERK
ELECTIONS
FINANCE
MOTOR VEHICLE
ASSESSING
EGAL
LANNiNG
CITY HALL
POLICE DEPARTMENT
FIRE DEPARTMENT
COMMUNITY SERVICE OFFICER
PROTECTIVE INSPECTIONS
CIVIL DEFENSE
SAFETY COUNCIL
FIRE MARSHALL
ENGINEERING
STREETS & ALLEYS
STREET MAINTENANCE A/C
LIBRARY
SENIOR CITIZEN CENTER
PARK /REC. ADMIN.
RECREATION
CIVIC ARENA
PARK DEPARTMENT
RECREATION BUILDING
CEMETERY
COMMUNITY DEVELOPMENT
LAWCON
DEBT SERVICE
AIRPORT
TRANSIT
&NALLOCATED
TOTAL
377336.22 1619251.90 3259035.00 1639783.10 0.50
2475.88
22442.72
27960.00
5517.28
0.80
14348.42
85869.83
124809.00
38939.17
0.69
0.00
0.00
9346.00
9346.00
0.00
13817.84
131282.59
188659.00
57376.41
0.70
7196.19
44444.76
66276.00
21831.24
0.67
0.00
0.00
19672.00
.19672.00
0.00
2537.94
24081.66
41618.00
17536.34
0.58
147.25
3007.37
26475.00
23467.63
0.11
3431.46
23321.33
41151.00
17829.67
0.57
78486.20
475617.60
701951.00
226333.40
0.68
7828.56
46093.06
109938.00
63844.94
0.42
4308.33
21499.56
34228.00
12728.44
0.63
8653.72
49873.19
74279.00
24405.81
0.67
0.00
223.40
1175.00
951.60
0.19
0.00
0.00
150.00
150.00
0.00
4208.50
25316.68
39576.00
14259.32
0.64
20633.77
120454.18
168649.00
48194.82
0.71
38835.49
212406.70
356499.00
144092.30
0.60
3938.78
45435.01
68825.00
23389.99
0.66
1591.02
51754.03
62314.00
10559.97
0.83
3823.88
34629.49
37683.00
3053.51
0.92
B2B7.00
40279.13
76353.00
36073.87
0.53
7783.90
73763.04
98204.00
24440.96
0.75
8001.30
71983.84
113192.00
41208.16
0.64
49933.85
233091.27
342028.00
108936.73
0.68
0.00
0.00
13728.00
13728.00
0.00
4162.07
24493.29
41036.00
16542.71
0.60
2394.84
17897.93
32550.00
14652.07
0.55
1731.81
60042.61
17125.00
- 42917.61
3.51
0.00
38946.10
45946.00
6999.90
0.85
5B1.83
41183.99
60925.00
19741.01
0.68
8948.25
49476.98
81625.00
32148.02
0.61
23374.73
208620.86
135090.00
- 73530.86
1.54
331462.81 2277532.20 3259035.00 981502.80 0.70
O� -ac2)
I
AUGUST
&EVENUE REPORT - LIQUOR FUND
LIQUOR SALES
WINE SALES
BEER SALES
BEER DEPOSITS
MISC. SALES
INTEREST
CASH DISCOUNTS
TOTAL
EXPENSE REPORT
LIQUOR FUND
PERSONEL SERVICES
SUPPLIES, REPAIR & MAINTENANCE
OTHER SERVICES & CHARGES
MISCELLANEOUS
CAPITAL OUTLAY
DEBT SERVICE
TRANSFERS
�OST OF SALES
THER
TOTAL
REVENUE REPORT -WATER
SEWER /FUND
FEDERAL GRANTS
WATER SALES
WATER METER BALES
REFUSE SERVICES
SEWER SERVICES
EPA SALES
PENALTY CHARGES
INTEREST EARNED
REFUNDS & REIMBURSEMENTS
OTHER
TOTAL
EXPENSE REPORT - WATER
SEWER /FUND
OPERATIONS
&ATER
SEWER
CIT': OF HUTCHINSON FINANCIAL REPrF - °B5 AUGUST
ENTERPRISE FUNDS
AUGUST YEAR TO ADOPTED BALANCE PERCENTAGE
ACTUAL DATE ACTUAL BUDGET REMAINING USED
34288.80 240851.61
12827.43 80995.97
63343.61 431465.55
143.59 - 773.95
3954.66 21333.62
771.01 3805.57
- 130.37 - 1376.71
410000.00
125000.00
590000.00
0.00
0.00
0.00
169148.39
44004.03
158534.45
773.95
- 21333.62
1376.71
115198.73 776301.66 1125000.00 348696.34
14167.42
91919.15
132154.00
40234.85
122.64
2341.41
4700.00
2358.59
833.99
8558.37
29000.00
20441.63
0.00
527.00
9050.00
8523.00
0.00
4058.39
13700.00
9641.61
0.00
0.00
5110.00
5110.00
0.00
0.00
110000.00
110000.00
84026.01
597660.60
831050.00
233389.40
0.00
0.00
9490.00
9490.00
99150.06 705064.92 1144254.00 439189.08
0.00
39639.52
840.00
23066.22
43831.19
12453.57
635.99
0.00
0.00
322.50
5826.00
285256.40
4195.00
171588.33
365814.97
39950.41
4895.32
11949.15
810.26
1699.32
0.00 - 5826.00
460000.00 174743.60
5000.00 805.00
236000.00 64411.67
615000.00 249185.03
6300.00 1404.68
28000.00 16050.85
2000.00 1189.74
2500.00 800.68
120788.99 891985.16 1354800.00 462814.84
21633.75 172984.33 238000.00 65015.67
21344.61 382866.35 1068928.00 686061.65
95931.91 698228.45 630142.00 - 68086.45
0.59
0.65
0.73
0.69
0.70
0.50
0.30
0.06
0.00
0.00
0.00
0.72
0.00
0.62
0.00
0.62
0.84
0.73
0.59
0.00
0.43
0.00
0.68
0.66
0.73
0.36
1.11
TOTAL 138910.27 1254079.13 1937070.00 682990.87 0.65
MINUTES
AIRPORT COMMISSION
Tuesday, August 20, 1985 5:00 p.m.
Members present: Chairman Doug McGraw, Randy Buboltz, John Miller,
Don Pankake, and Councilman Pat Mikulecky. Also in attendance: Ken
Merrill, City Finance Officer.
The Airport budget for 1986 was reviewed with extensive discussion
given to building additional hangars next year. Motion was made and
passed to request the City Council appropriate up to $100,000 for
interior financing of the hangars until the airport zoning, appraisal
of farm land and low cost state loan can be completed.
Questions asked:
1. Will the State of Minnesota finance a building that is already
built?
2. What kind of financial terms are available?
3. What percent of state and local funds are involved?
4. What ranking are we in getting this money?
5. Names of cities ahead of us in getting this money?
Doug McGraw and John Miller indicated they were willing to serve
another term on the Airport Commission. Their names will be submitted
• to the City Council. Other names submitted were Jerold Hintz, George
Schultz and Leroy Hilbert.
John Miller requested some action on eliminating birds from the
hangars.
The Commission was informed that Leroy Hilbert of Danube has a desire
to build a single, privately -owned hangar on City property.
Ralph Neumann was instructed to talk to Jim Weckman regarding his
position and hours. The airport will have someone in attendance.
Respectfully submitted,
Ralph Neumann
•
a
MINUTES
LIBRARY BOARD
SEPTEMBER 4, 1985
The Library Board met on Wednesday, September 4, at 5:00 pm at the Library.
The Following members were present: Ralph Bergstrom, Sue O'Brien, Albert Linde,
Terri Eilertson, Paul Ackland, Linda Willmsen, John Horrocks, Kathy mcGraw and
librarians, Mary Henke and Norita Levy. (Absent: Elaine Clay)
The main item of business was to find a date for the GRAND OPENING of the
Library and to plan a program. It was decided to set the date for SUNDAY, SEPT-
EMBER 29TH, from 1:00 to 5:00 p.m. with all board members expected to be in at-
tendance for the afternoon (& be available to answer questions regarding the build-
ing).
President, Ralph Bergstrom, stated he would contact Mayor robert Stearns, and
city council members plus Bill Asp, Burton Sundberg (Regional library director at
Willmar), Cable TV (Sue Potter), KDUZ and the Leader Office. It was decided to have
an informal program with the ribbon cutting ceremony to be between 1:00 and 2:00 pm
(when Mayor Stearns could be present). It was also decided that there would be NO
checkout of books during the grand opening.
Librarian, Mary Henke, stated that Julie Ingleman of Silk Tie of Hutchinson
has designed the bookmark, with the cost being approximately $165.00, (hopefully
the tab will be picked up by one or more civic organizations (Downtown Retail Assn. ?)
• Ralph Bergstrom mentioned that Emmanuel Albrecht has a carving of the original
Carnegie Library (46" wide) which he is donating to the new library, once the Board
decides on a location within the library for it.
Terrf Eilertson and Linda Willmsen volunteered to help Mary Henke with a list
of items needed for the new library (for people who want to make a donation to the
library.) Terri and Linda will also help in choosing which old pictures will be
put back on some of the walls and where.
Paul Ackland stated that the Arts and Crafts Festival will be held on Sept-
ember 20 and 21st at Library Square. With the addition of 20 more booths, additional
space is needed. John Horrocks made the motion, seconded by Albert Linde, to recom-
mend to the City Council to close off the whole street (Hassan) if possible and if
not, at least the west side of the street. Motion carried.
The meeting was adjourned at 5:50 pm.
Sincerely,
K. M. McGraw,
Secretary
/kmm
•
Minutes
Hutchinson Planning Commission
• Tuesday, August 20, 1985
1. CALL TO ORDER
The meeting was called to order by Chairman Roland Ebent at 7 :30 p.m.,
with the following members present: Marlin Torgerson, Elsa Young, Don
Erickson, Shu -Mei Hwang, Larry Romo and Chairman Ebent. Members absent:
Thomas Lyke. Also present: City Administrator Gary D. Plotz, Director of
Engineering Marlow Priebe and City Attorney James Schaefer.
2. MINUTES
The minutes of the regular meeting dated Tuesday, July 16, 1985, were
apporoved as presented on a motion by Mr. Torgerson. Seconded by Mr.
Romo, the motion carried unanimously.
3. PUBLIC HEARINGS
(a) CONSIDERATION OF VACATION OF EASEMENT AS PETITIONED BY PAT SPAUDE
Chairman Ebent opened the public hearing at 7:35 p.m. with the
reading of publication 43444 as published in the Hutchinson Leader on
Thursday, August 8, and Tuesday, August 131 1985. The petition is
for the vacation of a 6' by 130' utility easement on property
• described as Lot 2, Block 2, Helland's Third Addition.
Chairman Ebent explained that the Planning Commission had recommended
approval of the vacation of Park Lane as petitioned by Mr. Spaude in
February of 1985. This created a new lot line and new utility
easements along that line were established. The existing utility
easement was overlooked at the time and Mr. Spaude cannot proceed
with his building plans until the easement is vacated.
Mr. Erickson made a motion to close the hearing. Seconded by Mr.
Torgerson, the motion carried unanimously and the hearing was closed
at 7:38 p.m. Mr. Torgerson made a motion to recommend to City
Council approval of the vacation as requested. The motion was
seconded by Mr. Hwang. Discussion followed regarding plans for a
future street behind the lots in question. City Administrator Plotz
explained that it was his understanding that there would be another
street between 7th and 8th avenues rather than a central green area
as once planned. The motion to recommend approval of the petition to
vacate the easement carried unanimously.
(b) CONSIDERATION OF VACATION OF STREET AS PETITIONED BY PURE CULTURE
PRODUCTS
Chairman Ebent opened the public hearing at 7:40 p.m. with the
reading of publication 43445 as published in the Hutchinson Leader on
Thursday, August 8, and Tuesday, August 13, 1985. The request is to
• vacate the Washington Street right of way 39' south of the north
property line of property abutting Lots 4, 5, 6, 7, 8, 9 and 10 of
Block 46 North 112 City.
Staff recommended approval as the remaining 60, is adequate for a •
street.
Mr. Torgerson stated that he had received notice from the Hutchinson
Utilities Company that they would like an easement for a 6" gas main
located southwest of the spur track; other than that, they have no
objections to the request.
Administrator Plotz explained that the request is to provide room for
a loading dock for unloading raw materials. The new loading area
would be a much safer area than they have at present as the material
is flammable (alcohal).
Chairman Ebent stated his concern about the fairness of granting such
a vacation. He felt that it would be more fair to grant a 19.5'
vacation, leaving the 601 required for a street and 19.5' for the
property owners to the south, in the event that they might ask for a
vacation. He also stated his concern about traffic going west on
Washington driving into the wrong lane of oncoming traffic.
Director Priebe stated that the street is used mainly by Pure Culture
Products and Hutch Agri -Tech. There is only one residence on the
south side of the street. Mr. Romo stated that he had no problem
with the request because of the location. Mr. Erickson asked if a
site plan could be provided.
After discussion, Mr. Torgerson made a motion to close the hearing.
Seconded by Mr. Erickson, the motion carried unanimously and the
hearing was closed at 7:54 p.m. Mr. Romo made a motion to recommend
to City Council approval of the vacation as requested, contingent
upon the 6" easement for the gas main and any other necessary
easements being provided, and upon a site plan of the proposed
loading dock being provided for the City Council meeting. Seconded
by Mr. Torgerson, the motion carried, with Chairman Ebent voting
"no ".
(c) CONSIDERATION OF VARIANCE REQUEST AS SUBMITTED BY GAIL PLAISANCE
f
Chairman Ebent opened the hearing at 7:55 p.m. with the reading of
publication #3446 as published in the Hutchinson Leader on Thursday,
August 89 and Tuesday, August 13, 19857 The request is for a 19'
variance to allow the construction of an attached double garage.with
living area,61from the rearyard property line, and a variance to
allow a 7' by 201 deck on the north side of the existing house on
property located at 509 Linden Avenue.
Mr. Gail Plaisance was present to explain that since he had discussed
this with the Planning Commission (June meeting), the contractor had
recommended that living space be added above the proposed garage.
Other than that, the request was what had been discussed previously.
E
Chairman Ebent explained that this situation was unusual due to the
fact that the rearyard appeared as a sideyard. Mr. Homo commented
that he thought 31' was a large garage. It was noted that the length
wasn't affected by the variance because the required 6' on the
sideyard was allowed.
City Administrator Plotz stated that the staff recommendation was
based upon the fact that the variance would allow the site to be more
aesthetically pleasing. During discussion it was noted that by
forcing a detached garage on the property by denying the variance
would be defeating the purpose of having a more attractive site. The
variance would not create a safety or health hazzard.
After discussion, Mr. Torgerson made a motion to close the hearing.
Seconded by Mrs. Young, the motion carried unanimously and the
hearing was closed at 8 :07 p.m. Mr. Romo made a motion to recommend
to City Council approval of the variance as requested. Seconded by
Mr. Hwang, the motion carried unanimously.
(d) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "SHADY HAVEN" AS
PROPOSED BY RICHARD AND LINDA MARTIN
Chairman Ebent opened the hearing at 8:05 p.m. with the reading of
publication #3447 as published in the Hutchinson Leader on Thursday,
August 8, and Tuesday, August 20, 1985. The proposed plat is located
on the west side of Shady Ridge Road and is described as "That part
of the South Half of the South Half of Government Lot 2, Section 359
Township 117 North, Range 30 West of the Fifth Principal Meridian,
• described as beginning at the southeast corner of said Government Lot
2; thence northerly along the east line of said Government Lot 2 to
the northeast corner of said South Half of the South Half; thence
South 88 degrees 07 minutes 43 seconds West, along the south line of
the plat of SHADY RIDGE as said plat is monumented, to the easterly
shore line of Campbell Lake (the north line of said South Half of the
South Half is assumed to have a bearing of South 89 degrees 37
minutes 37 seconds West): thence southerly, along said shore line,
to the south line of said Government Lot 2; thence easterly along
said south line, to the point of beginning.
Richard Martin was present to explain the proposal. He explained
that the unusual contour of the property (ravines, low spots, etc.)
allowed for only three building sites: He was aware of Director
Priebe's memo outlining requirements for the subdivision agreement
that will be required and stated they would be in compliance with
those requirements.
Mr. Ebent read a letter from the utilities Commission asking for 10'
utilities easements on all lot lines. It also stated that after the
utilities are installed, if any lot lines change, the developer would
bear the cost of moving utilities. Mr. Martin stated that they would
provide the 10' easements as requested.
After discussion, Mr. Torgerson made a motion to close the hearing.
• Seconded by Mr. Romo, the motion carried unanimously and the hearing
was closed at 8 :09 p.m. Mr. Torgerson made a motion to recommend to
3
PLANNING COMMISSION MINUTES - 8/20/85
City Council approval of the preliminary and final plat with the 10'
utility easements as requested, and contingent upon the subdivision
agreement including the recommendations as per Director Priebe's
memo. Seconded by Mr. Erickson, the motion carried unanimously.
(e) CONSIDERATION OF VARIANCE AS REQUESTED BY SUMIKO NELSON
Chairman Ebent opened the hearing at 8:10 p.m. with the reading of
publication 83448 as published in the Hutchinson Leader on Thursday,
August 8, and Tuesday, August 13, 1985. The request is for a 13.25
variance to allow the construction of an attached double garage 6'
from the frontyard property line on property located at 476 Bluff
Street North.
Chairman Ebent read staff's recommendation for approval based upon
unusual circumstances (steep hill), excessive boulevard width, and
the fact that there are no long range plans for sidewalk. Mr.
Torgerson commented that he had gone to look at the site and noted
the very high hill and the fact that most of the garage would not be
seen. He noted that this is the only lot served from the Bluff
Street side and that the other homes get to their garages from the
alley.
Chairman Ebent noted his concern that the Commission may be setting a
precedent by granting a variance to allow a garage 6' from the
frontyard property line. It was noted that similar variances have
already been granted.
Mr. Romo stated that he felt the situation was unique because of the
steep hill. He also stated that the wide boulevard would allow
enough room for off - street parking.
Julie Schaefer was present to state that the existing situation would
have to be corrected as the wall was giving way to allow rain and
snow to go run down into the house. She stated that maintenance was
a problem for her mother, Mrs. Nelson. They did not feel that put-
ting the garage in the back was a solution.
After discussion, Mr. Torgerson made a motion to close the hearing.
Seconded by Mrs. Young, the motion carried unanimously and the
hearing was closed at 8 :20 p.m. Mr. Romo made a motion to recommend
to City Council approval of the variance as requested. Seconded by
Mr. Torgerson, the motion carried unanimously.
4. OLD BUSINESS
(a) CONSIDERATION OF SKETCH PLAN AS SUBMITTED BY GEORGE HERBERT TO THE
COUNTY (WITHIN THE TWO MILE RADIUS)
Director Priebe explained that he recommended approval of the concept
of the sketch plan as it had been changed and was now being
presented. He stated that when the Preliminary Plat is presented •
with more detail and contours they will be better able to review the
possible and water problems in the area. He noted that it would be
some time before this would come into the City, but that roadway
4
PLANNING COMMISSION MINUTES - 8/20/85
costs could be extensive.
• After discussion, Mr. Torgerson made a motion to recommend approval
of the preliminary sketch plan, with all stipulations as listed by
Director Priebe. Seconded by Mr. Erickson, the motion carried unani-
mously.
(b) REVIEW OF MILLER TOWNHOUSE THIRD ADDITION
Director Priebe presented the layouts of this P.U.D. as it was
progressing. He noted some minor changes, as in the number of Units
per building (2 rather than 3).
5. NEW BUSINESS
(a) CONSIDERATION OF FINAL PLAT OF HASSAN HEIGHTS (WITHIN TWO MILE
RADIUS)
Director Priebe stated that they had completed the subdivision
agreement with Mr. Herb Filk (developer) and it would be recorded
with the final plat. He noted that this is the first such
subdivision agreement with a developer outside the City limits.
Mr. Torgerson made a motion to recommend approval of the final plat
as presented. Seconded by Mr. Hwang, the motion carried unanimously.
(b) DISCUSSION OF SIGN REQUEST BY HENNEN FURNITURE
• City Administrator Plotz explained that Hennen Furniture had
requested to put up a sign on their property on the south end of the
City (near the Prairie House south) advertising their downtown
business. As per City sign ordinance, the City had denied the
permit. He further explained that the letter from Hennen Furniture
explaining the request was to make the Planning Commission aware of
their disagreement with the policy.
(c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUEST AS SUBMITTED TO THE
COUNTY BY JIM HEIKES (within two mile radius)
Director Priebe explained that Mr. Heikes is requesting a
conditional use permit to allow retail sales (furniture) in the B-1
Highway Business District. The land use is compatible with what the
City projects would happen in that area (C -4).
After discussion, Mr. Erickson made a motion to recommend that the
City state they have no objection to the land use (retail sales) as
proposed. Seconded by Mrs. Young, the motion carried unanimously.
(d) REVIEW OF PROPOSED PLANNING COMMISSION BUDGET FOR 1986
City Administrator Plotz presented the budget as proposed. After
review, Mrs. Young made a motion to accept the proposed budget.
• Seconded by Mr. Romo, the motion carried unanimously.
(e) REVIEW OF SECTION FIVE (5) SUBDIVISION ORDINANCE #466
5
PLANNING COMMISSION MINUTES - 8/20/85
Director Priebe presented suggested changes for Section five. •
6. ADJOURNMENT
There being no further business, Mr. Torgerson made a motion to adjourn
the meeting. Seconded by Mrs. Young, the motion carried unanimously and
the meeting was adjourned at 9:07 p.m.
n
LJ
•
A
HUTCHINSON COMMUNITY HOSPITAL
Regular Board of Directors Meeting - August 20, 1985
Large Conference Room - 5:15 PM
Present: Rev. Thor Skeie, President; Joan Ewald, Vice President;
Robert Durfee, Trustee; Mike Carls, Trustee; Dr. William
O'Brien, Chief of Medical Staff
Absent: Rolly Balke, Secretary; Dori Johnson, Trustee
Others Present: Philip G. Graves, Administrator; Willard H. Rosenow,
Assistant Administrator; Jane Lien, Director of Nursing
Services; Kathleen Ogren, Hutchinson Leader; Laurie
Hulkonen, Recording Secretary
Prior to the meeting, Robert Thompson of LifeSpan presented his firm's
findings and recommendations resulting from the long range planning
work done earlier in the year. He recapped results of surveys completed
by the medical staff, governing board, and hospital department heads.
Trends and strategies were then reviewed. Recommendations included
maintaining the satellite offices (perhaps in partnership with the
medical center), talking to focus groups from the Brownton and
Silver Lake areas to learn their viewpoints on issues and questions
facing Hutchinson Community Hospital, and advertising on personal
interest (wei ht loss, alcohol and chemical abuse, smoking, women's
health issues?. Following discussion, the board thanked Thompson
for his presentation, and he left the meeting.
The meeting was called to order at 7:30 PM by President Skeie.
Minutes of Past Meetings. The minutes of the July 16 regular board of
erectors meeting were presented. Following discussion:
Motion was made by Durfee, seconded by Carls, to
approve as presented the minutes of the July 16,
1985, regular board of directors meeting. All were
in favor. Motion carried.
Medical Staff Meeting Minutes. Dr. O'Brien presented the medical staff
meeting minutes. The board discussed Do Not Resuscitate (DNR) orders
and the hospital's legal obligation to_allow performance of abortion
procedures, according to federal and state laws.
New Business
A. Medical Staff Appointments. The applications for appointment to the
hospital's consulting staff made by Drs. Margit Bretzke, Mark Friedland,
• Robert Hartshorn and Karen Karn were reviewed. Active staff application
made by Dr. Dean Nissen was also reviewed. Following discussion:
-Regular Board of Directors Meeting - 8/20/85
Page Two
(A.) Motion was made by O'Brien, seconded by Ewald, to approve the
appointments of Drs. Margit Bretzke, Mark Friedland, Robert
Hartshorn and Karen Karn to the consulting medical staff and
the appointment of Dr. Dean Nissen to the active medical staff.
All were in favor. Motion carried.
B. OB Remodeling. A recap of the OB project expenditures was reviewed
by the board (see attached). It is anticipated that the project cost
will be approximately $90,000. Graves indicated that some of the
furnishings have not yet been decided and it is anticipated these
would be placed on order in the next few weeks. This would inflate
the budget by a few thousand dollars. Graves pointed out specific
expenditures that are in excess of $3,000 that would require board
.action. They were: furniture in the amount of approximately $10,000 -
$12,000; Castle Lights approximately $4400; vertical blinds, approximately
$4,000. The cost of financing the entire OB redecorating project with
added equipment expenditures will be shared by the Hospital Auxiliary.
The actual amount has not yet been determined. Following discussion:
Motion was made by Carls, seconded by Durfee, to approve
expenditures for the OB remodeling project as presented.
All were in favor. Motion carried.
C. Board Evaluation Committee. The board discussed scheduling the board
self -eva uation that is required for hospital boards of directors by
the Joint Commission on Accreditation of Hospitals on an annual basis.
The meeting was scheduled for Monday, September 23, with Pat McCullough
of Health Planning & Management Resources facilitating the review.
D. Speech and Hearing Services. The board was informed of a recent
agreement between Hutchinson Community Hospital and Marcia Gundlach,
a speech and hearing pathologist, for speech and hearing services
on a consulting basis.
E. Planning for Fiscal Year 1986. The board discussed planning for the
next fiscal year. Graves informed the board that the Medical Center
has proposed some minor remodeling changes within their facility. Plans
for a major remodeling project at this point in time have not been
decided.
Physician recruitment, expanding our drawing area, and marketing the
hospital's services were also discussed. It was noted that September 21
is Resident's Day, and the Medical Center will be represented there to
promote Hutchinson. The group again discussed the possibility of hiring
an exclusive recruiter to speak with the residents; however no decision
was made to hire someone to recruit. The recruitment committee will
reconvene prior to the next board meeting to further discuss recruiting
strategies for 1986.
Statistical Report. Occupancy for the month was approximately 32 %, up from
the previous month. Average length of stay in July was 3.8 days in Med /Surg
and 6.8 days in MHU. MHU outpatient programs and other outpatient programs
have been showing a profit.
2
-Regular Board of Directors Meeting - 8/20/85
Page Three
Accounts Payable. Motion was made by O'Brien, seconded by Ewald, to approve
for payment the attached listing of cash disbursements and accounts payable
in the amount of $425,068.02. All were in favor. Motion carried.
Financial Statements. Year -to -date figures show the hospital $52,000 ahead
of budget. In spite of the decline in census for the year, we are able
to show a slight gain for the month after funding price level depreciation
and working capital requirements.
Departmental Reports.
A. Director of Mental Health Unit.
comments were made.
B. Director of Nursinq Services.
comments were made.
The report was presented.
The report was presented.
No unusual
No unusual
C. Education Coordinator. The report was presented. No unusual comments
were made.
D. Dietitian: The report was presented. No unusual comments were made.
Auxiliary Meeting Minutes. The minutes were presented. No unusual comments
were made.
Other.
• A. Education Session with Glencoe Board. Graves informed the board that the
Glencoe Area Health Center board of directors is interested in sharing the
cost of a joint educational session. Those present indicated that they would
also be interested in a joint session with the Glencoe board, allowing some
time for each board to do some individual work, also. Following discussion:
Motion was made by Carls, seconded by Durfee, to show strong
support in pursuing a joint educational session with Glencoe
Area Health Center board of directors. All were in favor.
Motion carried.
Graves will approach the Glencoe board and report back to the Hutchinson
board at the September meeting on topics of discussion and possible
location for such a session.
B. Leqal Opinion on Conflict of Interest Ouestion. The board discussed the
question of conflict of interest pertaining to Dori Johnson serving on
the hospital board while employed by Retirement Living Communities, Inc.,
in the midst of her employer's plans to build retirement condominiums on land
to be purchased from the hospital. Several board members had been approach
by people in the community inquiring about a conflict of interest. Graves
informed the board that Johnson had discussed this with him, and he advised
her to speak to the City Attorney, which she did. The City Attorney's
opinion was that there is not conflict of interest since future management
services will be contracted by the owners' association and not her employer,
and therefore, Johnson would not be in a position to influence these contracts
. in any way. City Attorney Schaefer has advised the hospital administrator that
a second opinion is being sought from the State Attorney General's office.
Board members will be informed when that is received.
3
-Regular Board of Directors Meeting - 8/20/85
Page Four
C. Peterson's Lease. The board was informed of a request for change in the •
ease for D terson's space in the Medical Office Building. Peterson
requested a one -year lease with a one -year option to renew. Following
discussion:
Motion was made by Skeie, seconded by Durfee, to accept the lease
proposal to change Dr. Peterson's lease in the Medical Office Building
to a one -year lease with a one -year option to renew. All were in favor.
Motion carried.
Adjournment. Motion was made by Carls to adjourn the meeting. President Skeie
a ourne the meeting at 9:15 PM
Respectfully submitted,
Laurie Hulkonen
Recording Secretary
SK
Rolly Balke
Secretary
E
r1
LJ
1 4
BUXWr COMPARISONS - wIT[HiAI, Q►T1 G0PJE5
For Eight Months Ended August 31, 1985
PATIn D' REVENUE
$2379421 $2359989 $ 1,432
42,596
429339
257
Daily Hospital Service
259906
10,648
79248
$ 91,596
$1879417
$(95,821)
Medical Nursing chits
$956,970
$1,311,779
$(354,809)
36,357
239417
129940
Mental Health Unit
2870770
235,252
52,518
269,204
279,792
(10,588)
An =Wary
29057,206
2,1059486
(48,280)
$397,157
$4909626
$(939469)
Gross Patient Revenue
$39301,946
$3,6529517
$(3509571)
4,051
(17,152)
219203
Less: Discounts & Allowances 13,799
(137,215)
1519014
$401,208
$473,474
$(729266)
Net Patient Revenue
$393159745
$325159302
$(199,557)
_11,390
9,519
11,871
Other Operating Revenue
960415
769023
20,392
$412,598
$482,993
$(70,395)
Zbtal Operating Revenue
OPEPAT7M EXPENSES
$3,412,160
$39591,325
$(179,165)
$2379421 $2359989 $ 1,432
42,596
429339
257
06,554
259906
10,648
79248
8,017
(769)
79921
12,259
(49338)
412351
429203
(852)
169510
17,604
(1,094)
49379
69258
(19879)
1,602
1,696
(94)
49824
49394
430
19446
1,482
(36)
16,516
199282
(2,766)
5,963
49784
1,179
Sa m es
Employee Benefits
Medical & Other Fees
Raw Food
Drugs
Medical & Other Supplies
Utilities
Building & Bguipment Repairs
Rental Expense
Insurance
interest
Depreciation
Other Fuses
$19800016 $198809674 $(809358)
320,574
336,496
(15,922)
1969119
155,718
40,401
589365
61,212
(2,847)
769259
959077
(18,818)
333,163
326,958
69205
1319320
1409823
(99503)
35,582
529929
(17,347)
129254
15,946
(39692)
379230
359153
2,077
129029
119860
169
137,473
154,255
(16,782)
47,394
90,229
(42,835)
$4249331
$4229213
$ 2,118 Zbtal Operating Expense
$391989078
$39357,330
$(159,252)
(119733)
609780
(72,513) Operating Income
2149082
2339995
(199913)
Add (Deduct)
Ncn-Qpera3 Revenue ()
$(20,812) $(20,812} ___
Price-Level Depreciation
y;ng Cpital $(166,496) $(1669496) ___
$(32,545) $ 39,968 $(722513) Excess fie; over Expenses $479586 $67,499 $(19,913)
EFFECTIVE SEP7EmBB 12, 1984
AFFIDAVIT
OF 06,p- OR I Nl'ON 'b'ISABILITY- AS DEFINED BY THE SOCIAL SECURITY
AMINISTRATION, AND MY INCCVE PER YEAR IS LESS THAN:
FAMILY ►r.H
$7,0001
00
THE DARE CHARGE OF $6,90 FOR TRASH AND •a H SERVICE WOULD
IMIOSE A FINANCIAL HARDSHIP ON ME AND I THERFORE ASK REDUCTION
L�
I
To: WATER DEPARTMENT
DATE ACCOUNT NumBER
DATA CHANGE
To: CITY COUNCIL
COUNCIL ACTION: APPROVED
DATE
DISAPPROVED
0
M E M O R A N D U M
DATE: September 23, 1985
T0: Mayor & City Council
------------------------ - - - - --
FROM: Marilyn Swanson, Administrative Secretary
------------------------ - - - - --
SUBJECT: Gambling License Application
------------------------------
• The gambling license application for Hutchinson Baseball Association was
not received in the office. Therefore, this item will be removed from
the agenda.
cc: Dave Mooney
0
PUBLISHED IN THE HUTCHINSON LEADER
THURSDAY, AUGUST 229 1985 AND
THURSDAY, AUGUST 29, 1985
PUBLICATION NO. 3452
NOTICE OF PUBLIC HEARING
REGARDING THE ADOPTION OF THE
INDUSTRIAL WASTEWATER PRETREATMENT ORDINANCE
CITY OF HUTCHINSON, MINNESOTA
We hereby provide notice that a Public Hearing will be held at
8:00 p.m. on September 24, 1985, at the Hutchinson City Hall
Council Chambers, 37 Washington Avenue, West, Hutchinson,
Minnesota. The Public Hearing is in regard to the adoption of
the Industrial Wastewater Pretreatment Ordinance. Copies of the
Industrial Wastewater Pretreatment Ordinance are available for
review at the City Clerk's office at the City Hall.
U
Dated: August 19, 1985
•
0•
ary D. Kbtz
City Clerk
A
r CI12) 587 -5151
TY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN, 55350
M E M O R A N D U M
DATE: September 18, 1985
T0: Mayor & City Council ------------- - - - - --
FROM: Gary D. Plotz, —City Administrator
--------------------
SUBJECT: Public Hearing On Proposed Industrial Wastewater Pretreatment
'6reinance — — — — — —
CED has requested a new hearing be scheduled during the month of November
for the proposed sewage ordinance. Therefore, there is no action needed
other than to close the hearing inasmuch as it has been advertised.
The proposed ordinance will establish limits and penalties for industry
on the issue of heavy metals (copper, lead, zinc, cadmium, chromium, etc.).
Currently the City is testing its several locations for these metals. Sec-
ondly, industry would like the load limits for these respective metals
raised with the MPCA. Therefore, it is recommended by CED to reschedule
the entire hearing instead of continuing the existing hearing.
/ms
cc: Jim Hagley, CED
Richard Higgins, Hutch. Tech.
Richard Desens, Ty's Metat
David G. Schutt, 3M Co.
E
Published in the Hutchinson Leader on Tuesday, September 3rd, 19859 and on
Tuesday, September 10th, 1985.
NOTICE OF HEARING ON IMPROVEMENT
10 PROJECT NO. 86_03
PUBLICATION N0. 3456
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota,
will meet in the Council Chambers of the City Hall at 8 :00 P.M. on the 24th
day of September, 1985, to consider the making of an improvement on
T.H. 7 West Service Road from Les Kouba Parkway to 10401 East by
Surfacing and Appurtenances;
Eighth Avenue N.W. from Colorado Street to 600, East and Colorado Street
from Eighth Avenue N.W. to Country Club by construction of Sanitary
Sewer, Watermain, Storm Sewer, Grading, Gravel Base and Appurtenances;
Carolina Avenue from School Road to 150' East by construction of Gravel
Base, Curb and Gutter and Appurtenances;
Civic Arena Parking Lot by Grading, Gravel Base, Curb and Gutter,
Surfacing and Appurtenances;
Jorgenson Street from Hassan Street to Sherwood Street,
• Southview Drive and Southview Court from Linden Avenue to Sunset Street
and Sunset Street to Linden Avenue,
Selchow Avenue from Jorgenson Street to Jefferson Street,
Bradford Street from Century Avenue to 7001 North,
Randall Road from Bradford Street to Century Avenue,
Sunset Street from Linden Avenue to Southview Drive,
Sherwood Street from Jorgenson Street to Century Avenue,
Century Avenue from Sherwood Street to T.H. 159
Third Avenue S.W. from Lynn Road to East Pishney Lane,
Larson Street from Roberts Road to Lewis Avenue and
Hassan Street from Oakland Avenue to Selchow Avenue,
by construction of Wearing Course Overlay and Appurtenances;
pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area
proposed to be assessed for such improvement is the benefited property. The
estimated cost of such improvement is $725,900.00. Such persons as desire to
be heard with reference to the proposed improvement will be heard at this
meeting.
Dated: August 28th, 1985
• PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE
FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE
BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION.
RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS
PROJECT NO. 86 -03
Resolution No. 8129
WHEREAS, a resolution of the city council adopted the 27th day of August,
1985, fixed a date for a council hearing on the proposed improvement of:
T.H. 7 West Service Road from Les Kouba Parkway to 1040' East by
Surfacing and Appurtenances;
Eighth Avenue N.W. from Colorado Street to 600' East and Colorado Street
from Eighth Avenue N.W. to Country Club by construction of Sanitary
Sewer, Watermain, Storm Sewer, Grading, Gravel Base and Appurtenances;
Carolina Avenue from School Road to 150' East by construction of Gravel
Base, Curb and Gutter and Appurtenances;
Civic Arena Parking Lot by Grading, Gravel Base, Curb and Gutter,
Surfacing and Appurtenances;
Jorgenson Street from Hassan Street to Sherwood Street,
Southview Drive and Southview Court from Linden Avenue to Sunset Street
and Sunset Street to Linden Avenue,
Selehow Avenue from Jorgenson Street to Jefferson Street,
Bradford Street from Century Avenue to 700' North,
Randall Road from Bradford Street to Century Avenue,
Sunset Street from Linden Avenue to Southview Drive, •
Sherwood Street from Jorgenson Street to Century Avenue,
Century Avenue from Sherwood Street to T.H. 15,
Third Avenue S.W. from Lynn Road to East Pishney Lane,
Larson Street from Roberts Road to Lewis Avenue and
Hassan Street from Oakland Avenue to Selchow Avenue,
by construction of Wearing Course Overlay and Appurtenances;
City Parking Lot (Bretzke) by construction of Gravel Base, Curb and
Gutter, Surfacing and Appurtenances;
AND WHEREAS, ten days' published notice of the hearing through two weekly
publications of the required notice was given and the hearing was held thereon
on the 24th day of September, 1985, at which all persons desiring to be heard
were given an opportunity to be heard thereon,
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is hereby ordered as proposed in the council
resolution adopted the 27th day of August, 1985.
2. Marlow V. Priebe is hereby designated as the engineer for this
improvement. He shall prepare plans and specifications for the making of such
improvement.
Adopted by the council this 24th day of September, 1985. •
Mayor
Clerk ✓ —11 1
•
1
2 COL. X 5-1/2"
PUBLISHED IN THE HUTCHINSON LEADER
THURSDAY, SEPTEMBER 12, 1985
PUBLICATION NO. 3460
CITY OF HUTCHINSON
PUBLIC NOTICE::
1986 BUDGET
PUBLIC HEARING
8 :00 p.m.
Tuesday, Sept. 24
The City Council of the City of Hutchinson will meet to hold a public
hearing on the 1986 Budget at this time.
If you have input to assist the Council you are welcome to speak or sub-
mit written suggestions including:
- -New program you wish the City to undertake.
-- Existing programs you wish the City to reduce or drop.
-- Suggestions for potential savings.
-- Suggestions for new revenue sources.
7_C' 4
r (612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST •
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: September 19, 1985
TO: Mayor and City Council
------------------------ - - - - --
FROM: — Kenneth B. Merrill.—Finance Director
---------------------- - - - - --
SUBJECT: 1986 Budgets and Tax Levies
------------------------ - - - - --
Tuesday night, September 24, we will meet at 7:00 P.M. for the final review
of the general fund budget. Bruce Ericson and Ralph Neumann will be present
to review questions the Council has raised. •
Included with this packet is Resolution No. 8126 which sets the tax levy
for 1986. Resolution No. 8124 adopts the general fund, fire hall debt serv-
ice fund, recreation and pool debt service fund, library debt service fund,
and the special assessment budget for 1986.
Appropriation amounts by sub - category will be filled in when final numbers
are available for the general fund.
Resolution No. 8125 is setting the budget for 1986 for the liquor fund,
water /sewer fund, and central garage fund. I will have for Tuesday review
an income statement for your review based upon the proposed budget.
If any additional information is needed, please contact me. The general
fund has the full time person in the budget which Bruce will address and
all maintenance materials which Ralph will discuss.
/ms
U
V = co
TO: Mayor and Council
. FROM: Alderman, Pat Mikulecky
SUBJECT: Cutting the 1986 Proposed General Fund
September 24, 1985
The 1986 proposed General Fund is showing a spending increase of
$ 244,015.00 or 7.5%. We are all aware of the increased cost of
insurance, something we cannot control.
I've reviewed the budget and made cuts in several areas- -that
will not significantly reduce any services. These proposed
budget cuts total $ 130,598.00. This would result in a net
budget increase for 1986 of .only $ 113,417.00 or 3.5%.
REVISED BUDGET ADJUSTMENTS
Budget cuts:
City Administration
Legal
Police
CSO
Engineering
Streets & Alleys
Park & Rec Adminstration
Park
Transit
Community Development
Contingency
Personnel Coordinator Wages --
21,143
Benefits --
3,500
Health & Insurance --
3,080
Professional service --
924
Travel, School, conferences --
300
National Chiefs conference --
650
New pay grade --
1,700
Temporary Employees- --
8,400
Travel, School, Conferences --
600
Street Maintenance materials --
5,000
Travel, School, Conferences --
400
New Employee Wages --
18,317
Benefits --
3,000
Travel, Schools, Conference --
325
Professional service --
18,000
Office rent --
20000
Salary, FICA, PERA, Health --
560259
(Contingency remaining: City needs 40,000)
Salary and benefits 35,000
BUDGET CUTS 143,598
Budget increase
Fire department Equipment + 3;000`
Park & Rec Temporary wages + 10,000
BUDGET INCREASES 13,000
NET BUDGET CUTS $ 130,598.00
Revenue decreases - $ 269000.00
Community development 1% fee 16,000
Truck certificate 109000
•
C.1
RESOLUTION NO. 8124
RESOLUTION ADOPTING THE GENERAL FUND, SPECIAL ASSESSMENT FUND,
FIRE HALL DEBT SERVICE FUND, RECREATION & POOL DEBT SERVICE FUND,
AND LIBRARY DEBT SERVICE FUND BUDGETS
FOR FISCAL YEAR 1986
THAT, the Annual Budget of the City of Hutchinson for the fiscal year
beginning January 1, 1986, which has been submitted by the City Administrator
and modified and approved by the City Council is hereby adopted; the totals of
said budget and the major divisions thereof being as follows:
I. GENERAL FUND
REVENUES AVAILABLE
CURRENT REVENUE
Taxes $ 1,337,133
Licenses 17,050
Permits 50,300
Fees 17,000
Inter - Governmental Revenue 1,021,302
Charges for Services 479,265
Collections for Other Agencies 200
Miscellaneous 156,800
Transfers from Other Funds 4242000
Total Available $ 3,503,050
REQUIREMENT
APPROPRIATIONS
Personal Services
Supplies
Other Services & Charges
Miscellaneous
Capital Outlay
Principal and Interest
Other Expenses
Total Appropriations
$ 3,503,050
RESOLUTION NO. 8124
PAGE 2
II. SPECIAL ASSESSMENT FUNDS
REVENUES AVAILABLE
CURRENT REVENUE
Bonds of 1975
1976
1977
1978
1979
1980
1981
1982
1983
1984
Tax Levy
60,000
50,000
50,000
90,000
40,000
85,000
50,000
70,000
25,000
49,000
569,000
Principal Assessment Collections 339,583
Fund Balance Interest Earning & Other Transfers 480,480
1,389,063
APPROPRIATIONS
Principal, Interest & Payment Bonds of 1975 -1985 1,389,063
III. DEBT SERVICE - FIRE HALL BONDS
REVENUES AVAILABLE
CURRENT REVENUE
Cash Balance Forward 67,934
Tax Levy 93,237
Total Available $ 161,171
REQUIREMENT
APPROPRIATIONS
Principal 25,000
Interest & Paying Agent 649392
$ 89,392.
LJ
•
RESOLUTION NO. 8124
PAGE 3
IV. DEBT SERVICE - LIBRARY
REVENUES AVAILABLE
CURRENT REVENUE
Tax Levy $ 93,237
REQUIREMENT
APPROPRIATIONS
Principal 25,000
Interest & Paying Agent 649392
89,392
V. DEBT SERVICE - POOL AND GYMNASIUM
REVENUES AVAILABLE
CURRENT REVENUE
Tax Levy $ 522440
• REQUIREMENT
APPROPRIATIONS
Interest & paying agent fees $ 44,825
BE IT FURTHER RESOLVED:
THAT the Clerk -City Administrator be directed to cause the appropriate
accounting entries to be made in the Books of the City.
Adopted by. the City Council this 24th day of September, 1985.
ATTEST:
n
LJ
Gary D. Plotz
City Clerk
Robert H. Stearns
Mayor
• RESOLUTION NO. 8125
RESOLUTION ADOPTING LIQUOR FUND, WATER/SEWER /REFUSE FUND
AND CENTRAL GARAGE FUND BUDGETS FOR FISCAL YEAR 1986
BE IT RESOLVED BY THE CITY OF HUTCHINSON:
THAT, the Annual Budget of the City of Hutchinson for the fiscal year beginning
January 1, 1986, which has been submitted by the Citv Administrator and modified and
approved by the City Council is hereby adopted; the totals of said budget and the
major divisions thereof being as follows:
WATER/SEWER /REFUSE FUND
Revenues
Charges for Service $1,642,600.00
Interest Earning 802000.00
Other 89450.00
• Total $1,731,050.00
Expenditures
Refuse Service 241,000.00
Water Operation (Includes Capital Outlay) 711,360.00
Sewer Operation 740.015.00
Total $1,6929375.00
LIQUOR FUND
Revenues
Product Sales $1,1509000.00
Interest 5,200.00
Total $19155,200.00
Expenditures
Operation (Includes Capital Outlay) $1,189,876.00
is
RESOLUTION N0. 8125
PAGE 2
CENTRAL GARAGE FUND
Revenues
Charges for Service
Interest
Other
Total
Expenditures
Operation (Includes Capital Outlay)
BE IT FURTHER RESOLVED:
$ 167,625.00
5,500.00
30,300.00
$ 203,425.00
$ 249,915.00
THAT the Clerk -City Administrator be directed to cause the appropriate
accounting entries to be made in the Books of the City.
Adopted by the City Council this 24th day of September, 1985.
ATTEST:
Gary D. Plotz
City Clerk
Robert H. Stearns
Mayor
n
U
•
•
RESOLUTION NO. 8126
RESOLUTION APPROVING 1986 TAR LEVY, COLLECTIBLE IN 1986
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MCLEOD COUNTY,
MINNESOTA:
THAT the following sums of money be levied for the current year, collectible
in 1986, upon the taxable property in said City of Hutchinson for the following
purposes:
General Fund - General Revenue $19215,514.00
Certificate of Indebtedness 35,396.00
Library 64,223.00
Debt Service
G.O. Bonds - Special Assessment 5699000.00
G.O. Bonds - Fire Hall 97,900.00
G.O. Bonds - Library 93,600.00
G.O. Pooi & Gymnasium 559200.00
$2,130,833.00
• Provision has been made for payment of the City's share of Public Employee
Retirement Association's contributions for the ensuing year.
•
BE IT FURTHER RESOLVED:
THAT there is a sufficient sum of monies in the Debt Service Funds of the
City, together with the above Debt Service Fund tax levy, to pay principal and
interest in 1986 on all outstanding bond issues, and the deferred annual tax
levies previously certified to the County Auditor are hereby canceled, and
replaced by above debt service tax levy.
The City Clerk is hereby instructed to transmit a certified copy of this
Resolution to the County Auditor of McLeod County, Minnesota as required by law.
Adopted by the City Council this 24th day of September, 1985.
ATTEST:
Gary D. Plotz
City Clerk
Robert H. Stearns
Mayor
_a
•
•
(612) 587 -5151
'CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: September 19, 1985
TO: Mayor and Council--------------- - - - - --
FROM: Ken Merrill, Finance Director — — — — — — — — — — — — — — —
SUBJECT: General Fund ----------------- - - - - --
Our 1986 proposed General Fund is showing a total expenditure of $3,503,050
an increase of $244,015 or a 7.5% increase. Most department budgets either
remained the same or actually decreased compared to the 1985 Budget. Because
of capital equipment, it caused the budgets of the Police and Fire Marshal to
increase.
Significant cost increase of liability and workmen's comp insurance were the
result of a major increase - $121,000 (50% of the overall budget increase) for
1986. With the large cost increase, our coverage will actually be less as
deductibles for the police professional increased by $4,000 and public official
by $7,500 per claim. Of course, there is at present nor in the 1986 Budget no
umbrella coverage.
1986 will be our first full year of operation on the Pool and Recreation facility -
$37,729 more has been budgeted (15% of the increase).
The balance or $85,286 (35% of the increase or 2.4% of the total budget) is
spread to other specific departments and contingency.
Revenues for 1986 have increased by $295,900. Last year the City used $51,884
of fund balance to attain the $3,259,035 of revenues while not doing so in
1986. Tax increase levy for 1986 is set at $100,148 or 8.2% over the request
of 1985 for the General Fund. This is the first tax increase for the General
Fund in 2 years. Again, the primary cause of the increase has been the
liability insurance cost, our levy for insurance increased by $105,600. We
estimate a .9 mill increase based upon a 4% growth of assessed value for 1986.
Other sources of Tevenue have therefore made the difference in our ability to
balance our City's budget. $91,772 more local government aid. Permits and
fees are budgeted to increase $21,000 and charges for services - primarily the
recreation area, will increase by $111,000 and offset other decreases of other
revenue areas.
Mayor and Council
September 19, 1985
Page Two
With the Council's acceptance of this budget for 1986, we will have completed
a very long and difficult task and should have a good working document for
1986.
•
E
CITY OF HUTCHINSON
GENERAL FUND
DETAIL OF REVENUE BY SOURCE
SOURCE
CHARGES FOR SERVICES
CEMETERY
DEPUTY REGISTRAR
RECREATION FEES
RECREATION BLOB - CONCESSION
RECREATION BLDG -RENT
PARK CONCESSION REVENUE
PROJECT ADMINISTRATION FEES
ENGINEERING FEES
CIVIC ARENA
CAMPGROUNDS
FRANCHISE FEES
TRANSIT COLLECTIONS
JEFFERSON TICKET SALES
OTHER
TOTAL CHARGES FOR SERVICES
COLLECTIONS FOR OTHER AGENCIES
•BUILDING PERMIT SURCHARGE
MISCELLANEOUS
INTEREST EARNINGS
RENTS - MISC
RENTS - BUILDINGS
RENTS - HANGARS
SAS SALES
SENIOR CTR. RENTS
SENIOR CTR. FUND RAISER
PARK FEES
FORESTRY SALES
REFUNDS i REIMBURSEMENTS
WATER /SEWER REMIBURSEMENT
CONTIBUTIONS & DONATIONS
OTHER REVENUES
GENERAL FUND BALANCE
TOTAL MISCELLANEOUS
TRANSFERS FROM OTHER FUNDS
--- ------------------------
LIQUOR STORE
UTILITIES COMMISSION
WATER & SEWER FUND
FIRE DEPARTMENT - COUNTRY ACCOUNT
• TOTAL TRANSFER
GENERAL FUND TOTAL
PROPOSED
1983 1964 1985 1986
ACTUAL ACTUAL BUDGET ADOPTED
249747
249265
199000
24,000
67,428
639336
739000
70,000
58,109
659845
63,945
94,440
99655
8,862
99700
26,000
30,955
32,863
389500
18,120
59282
149424
179000
179000
209000
601000
359000
40,000
1061995
1329591
459000
709000
57,418
70,765
76,400
82,205
49295
49076
59500
59500
11,459
149430
119000
14,000
12,615
139004
159000
13,000
11773
19829
2,000
51000
49772
79910
59000
59000
369,611
472,475
367,845
479,265
21949 245 300 200
34,655
55,205
35,000
37,000
2509000
19328
300,000
19000
12,000
8,975
129000
71000
99655
8,862
99700
89300
30,955
32,863
389500
38,500
59282
29903
59300
51000
11366
209141
17,500
26,500
21597
19090
11000
19000
93
29484
2,500
21500
209637
39630
209000
39000
199966
199000
129180
31010
51000
39000
61489
49663
61500
51000
51,884
136,109
165,120
2049884
156,800
110,000
1109000
1109000
1109000
2509000
2509000
300,000
300,000
50,000
14,913
139531
149000
149000
374,913
373,531
4749000
4249000
$ 29998,499 $ 392779956 $ 392599035 $ 39503,050
CITY OF HUTCHINSON
GENERAL FUND
DETAIL OF REVENUE BY SOURCE
SOURCE
TAXES
GENERAL LEVY
BOND is INTEREST LEVY
DELIQUENT TAXES
PENALTIES k INTEREST
TOTAL TAXES
LICENSES
INTOXICATING BEVERAGES
NON - INTOXICATING BEVERAGES
CIGARETTE
DOG
BICYCLE
OTHER LICENSES
TOTAL LICENSES
PERMITS
BUILDING
PLUMBING
OTHER PERMITS
TOTAL PERMITS
FEES
FINANCIAL FEES
PLANNING FEES
TOTAL FEES
INTERGOVERNMENTAL REVENUE
LOCAL GOVERNMENT AID
HOMESTEAD CREDIT
ATTACHED MACHINERY AID
REDUCED ASSESSMENT
LANCON GRANT
TRANSPORTATION GRANT
AIRPORT MAINTENANCE REIMBURSEMENT
POLICE PENSION - AUTO TAX
FIRE RELIEF - INSURANCE CONTRIBUTION
MINN. STATE AID STREET MAINTENANCE
BUILDING PERMIT REFUND
STATE POLICE TRAINING FUND
SENIOR CITIZEN CENTER GRANT
COURT FINES
TOTAL INTERGOVERMENTAL REVENUE
1983
ACTUAL
PROPOSED
1984 1985 1986
ACTUAL BUDGET ADOPTED
$ 789,146 f
826,347
f 112149985 f
11315,133
26,096
549021
29700
21700
36,574
23,744
10,000
209000
81142
29555
91000
29000
859,958
906,667
1,233,985
1,3371133
91896
13,300
13,300
13,300
49615
29744
29700
21700
592
586
600
600
96
100
100
100
0
0
280
361
300
350
15,479
17,091
17,000
179050
!, J
54,155
86,891
339600
459000
3,288
4,610
31700
39500
29547
1,884
11800
19800
599990
93,385
399100
509300
0 29000 69000 169000
828 11617 600 19000
828 39617 6,600 17,000
627,383
7259690
769,231
861,002
3089744
3169246
27,739
23,000
299625
37,253
579006
579089
42,000
559000
91000
51000
55000
5,000
34,859
379252
359800
36,800
219890
23,124
229000
23,500
12,590
12,590
12,590
129800
31341
0
31400
29268
21240
29300
2,�
1,600
21,217
279541
239000
25,000
19178,662
11245,825
915,321
19021,302
CITY OF HUTCHINSON
GENERAL FUND
SUMMARY OF EXPEDITURES BY DEPARTMENT
PROPOSED
•
1983
1984
1985
1986
ACTUAL
ACTUAL
BUDGET
BUDGET
-------------------------------------------------------------------------------------------
MAYOR & CITY COUNCIL
f 309733 f
28,739 f
279960 f
279549
CITY ADMINISTRATOR /CITY CLERK
1069085
1139517
1249809
127,042
ELECTIONS
21502
51569
99346
49460
FINANCE.
1630300
166,264
1889659
185,387
MOTOR VEHICLE
589274
60,264
66,276
65,209
ASSESSING
189163
18,408
19,672
19,600
CITY ATTORNEY
30,416
31,707
41,618
32,654
PLANNING & ZONING
39203
2,966
269475
169475
LIBRARY
539967
53,638
62,314
649223
OENIOR CITIZEN CENTER
19,241
429344
37,683
51,874
POLICE DEPARTMENT
597,961
660,664
701,951
710,625
FIRE DEPARTMENT
729940
729900
109,938
82,940
COMMUNITY SERVICE OFFICIER
319734
31,199
349228
35,763
CIVIL DEFENSE
533
403
1,175
850
BUILDING INSPECTOR
419757
48,226
749279
75,246
SAFETY COUNCIL
150
150
150
150
FIRE MARSHAL
349171
36,977
39,576
41,749
ENGINEERING
1509236
158,736
168,649
169,712
•
CITY OF HUTCHINSON
GENERAL FUND
SUMMARY OF EBPEDITURES BY DEPARTMENT
---------------------------------
STREETS & ALLEYS
MAINTENANCE ACCOUNTS
CEMETERY
CITY HALL
PARKS & RECREATION ADMINISTRATION
RECREATION DEPARTMENT
CIVIC ARENA
PARK DEPARTMENT
RECREATION BUILDING
AIRPORT
TRANSIT
COMMUNITY DEVELOPMENT
LANCON
DEBT SERVICE
UNALLOCATED
FUND TOTAL
TRANSFER RECREATION BUILDING
I
El
PROPOSED
1983
1984
1985
1986
ACTUAL
ACTUAL
BUDGET
BUDGET
----------------------------------------------------
f 320,142 f
362,578 f
356,499 f
358,875
75,664
879635
689825
67,150
39,407
359770
41,036
41,130
399758
47,543
41,151
39,981
57,316
63,282
76,353
73,179
78,126
91,858
98,204
1219017
96,731
137,002
113,192
1059537
297,933
3649664
342,028
3599034
13,868
13,728
51,45
54,879
429602
60,925
609650
63,658
69,219
819625
80,777
41508
16,626
32,550
339700
188,832
136,990
17,125
89,570
82,174
459946
62,296
689729
----------------------------------------------------
83,144
135,090
336,759
f 21904,507 f
31153,960 f
312599035 S
3,503,050
f
100,000
El
(612) 587 -5151 It
C/T Y OF HUTCHINSON
37 WASHINGTONA VENUE WEST
HUTCHINSON, MINN. 55350
September 16, 1985
MEMORANDUM
• �• • ' • Y M• M1•
RE •• I al'i.'F M OCrO= • EQUITY
Authorization is requested to attend conferences.
1. U of M Conference - Comparable Worth: Minnesota and the Nation Oct. 17 -19
As a member of a panel, reduced registration is available. ($50)
This will require one night's lodging in the Twin Cities.
• 2. Fall Minnesota Public Transit Cenferenoe Oct. 28-30
Registration and overnight lodging is required. This is
a part of the 1985 transit budget.
•
Minnesota Public Transit Conference
Transit '85 Serving Minnesota Better
October 28 (11:30-5:00),29 (all day), and 30 (8:30-12:00)
(special MnDOT workshops follow conference on 30th and 31st)
Location: Sheraton - Midway
1 -94 and Hamline Ave. No.
St. Paul
Information on fees, registration, and hotel reservations will follow in future MPTA mailings.
Conference Topics: Marketing
Insurance
Stress Management
1985 Legislative Issues
Service Needs Assessment
Market Research
Developing Advisory Committees
Human Resource Management
Social Events and MORE
This years special programs include the MPTA Awards Ceremony, Dinner and Omni Theatre at the
Minnesota Museum of Science.
Sponsors: Minnesota Public Transit Association
Minnesota Department of Transportation
Regional Transit Board
WATCH YOUR M
9
Lo
UNIVERSRY OF MINNESOTA
lwna CITIES
September 3, 1985
Hazel Sitz
Personnel Director
37 Washington Avenue West
Hutchinson, MN 55350
Dear Ms. Sitz:
Hubert H. Humphrey Institute of Public Aftalrs
909 Social Sciences
267 19th Avenue South
Minneapolls, Minnesota 55455
(612) 373 -2653
We are delighted that you will be participating in our conference, "New Directions in
Comparable Worth: Minnesota and the Nation ". This letter will confirm the arrange-
ments worked out with you, and provide you with additional details about your par-
ticipation.
We have listed below your name and title as we understand you want to be identified.
If there are any errors or changes needed, please call collect immediately to give us
corrections.
Hazel Sitz Personnel Director, Hutchinson, Minnesota
• You will be part of the panel, "Pay Equity in Action: Small Towns:, The other par-
ticipants are:
Faith Zwemke, former Mayor, Princeton, MN
Hermantown representative
State Job Match System User.
You will find a conference brochure and an information form enclosed. Please read
them both. You will need to sign the release portion of the information form if you
wish your presentation to be included in the Proceedings of the Conference. We
welcome written papers, which should be submitted by October 1, 1985. Please send
five copies to the Comparable Worth Conference, Oct. 17 -19, care of Radisson
Metrodome Hotel, 1500 Washington Avenue South, Minneapolis, MN 55454. There is a
Hinko's copying service nearby and we plan to have a copy of each submitted paper on
file there so that interested persons can obtain copies.
We would also appreciate your sending us a current brief biography or a copy of your
curriculum vitae when you return the information form.
For purposes of your presentation you should assume an audience of non - experts, since
we expect many registrants who will come to find out about pay equity. We want
presentations to be informal, and want to promote discussion and interchange.
Each room used for the conference will have an overhead projector. If you need some
other kind of audio-visual equipment, or other special request, please so indicate on
the information form.
4 �. Ir-
- 2 -
Please indicate the times and dates of your departure and arrival. While we cannot
meet individual participants, there is a convenient shuttle van which will take you
directly to the Radisson Metrodome. The round trip faielt�$11.00. The shuttle runs on
an "on demand" basis. Cabs are expensive in Minneapolis; the fare for an individual
cab ride to the hotel would be a minimun of $12.00 to $15.00.
The
Department
of Professional
Development will have signs about the conference at
the
airport, and
there will be a
representative there as well from 11:00 a.m. to 9:00
p.m.
on Thursday
and from 8:00
a.m. to noon on Friday.
The conference brochure includes a hotel reservation form. We advise you to send
this in as soon as possible, since we expect the conference to be over - booked. Those
who get their reservations in too late will have to stay in other hotels in the area.
If you wish to take advantage of the special registration fee ($50 if you want to
attend the banquet, $30 otherwise) for the conference, please fill out the conference
registration form in the brochure, and write "Faculty" on it. Return it marked to Lori
Graven's attention.
If you have questions about registration or other technical matters of the conference,
please call Lori Graven, (612) 373 -5361. If you have any questions about your panel
or other substantive matters of the conference, please call Liz Conway, (612)
373 -5889.
We look forward to your participation and we hope the conference will be an
enjoyable experience for you.
1 �V%�
Sara M. Evans
Associate Professor, History
(W - O&Z4--o,
Barbara J. Nelson
Associate Professor, Humphrey Institute
Ao"" X4)&.4 �iL�Gl. w
A e Thorsen Truax
Director, Minnesota Women's Center
i
•
0
•
0
MINUTES
Building Committee
Friday, September 13, 1985
The building committee met on Friday. September 13 at 12:00 Noon on the
site of the new recreational facility. Members present were Barry Anderson,
Garey Knudsen, Kay Peterson, Arnold Rotzien and Lyle Blcok. The committee
discussed the situation with the metal siding. It was noted that Piuske
Construction is placing wood supports behind each panel to create a smooth
surface. An example of this on the southwest corner of the facility was in-
spected. All the members agreed that it was a major improvement, but that
they would reserve judgement until the renovation of the siding was further
along. The roof will remain as it is presently. The committee agreed to
meet again on Monday, September 24th at 5:30 p.m. to check the progress.
The insulation in the field house was also discussed. The strength of the
material used was tested for puncture resistance. Although not indestruct-
ible, the material proved to be strong enough for this type of use. There
being no further business the meeting was adjourned at 12:30 p.m.
klm
6 '4!
STATE OF PMINNESOTA
Sunty of
To:
;i '-L C' T 10'1 ;,':D ;;U ifi:1. i 7.,Wj 10;.' . :.,_ : G; -i �•.Y,
ON SPECIAL ASSE55`;1;7: :TS FO-1-1 S :;iC� C? i._, : :��' HJ: :Sir1 +D
LAIIS 1974, CHAPTER 205
Me LPod )
Assessor of Ma Leo d County, Minnesota
Date e? — /a - 1
I, the undersigned, declare under penalties of perjury:
That I reside at
That I am not less than 65 years of age and that the date of my birth is
That I am the owner of the property legally described as: C� �.� W Let / Z
Bonn ;well's ant( oqdd. Subd o-f S!l< Ig
That my interest in the ownership of the above property was acquired on y // 197
and is as follows: —
1. Sole ownership (Enter yes,
2. Joint tenancy, held with
3. Other undivided interest T
if applicable)
.y
That on January 2, 19-fK or June 1, 19 I o :-:,,ed and occupied the above property as my
spestead and such occupancy began on ,[/_ /� 19
That the taxes for improvements o the special assessments duly adopted in ordinance by the
f
' 't _ of tc A; as of — 19.
i
which have been al sated against the subject property utould create undue persona ham ship
on my behalf and I respectfully request that payment be delayed and that such taxes be so
deferred for -the years 191L to 19
Signed
:,finer
I, Clerk of the of
in 'ounty, State of tlinnesota, do hereby certify that the applicatis
of above named, has been duly'revietired and that in actor(
ante with the minutes of official record in said chambers was duly [:]APPROVED or E] DENI ED
as of 19 .
That in accordance with approval granted, that the taxes on the affiants subject property
levied for annual collection in the ar„ount'of $ for the year(s)
should be so deferred with interest at the annua rate of %, until such time as it is
d red the applicant no longer qualifies or the property loses its eligibility.
Dated
19
(Clerk or Authorized Depi
APPLICATION FOR DEFERRED SPECIAL ASSESS ENT BY PERSONS 65 YEARS
OF ACE OR OLDER FOR N,IM IT WOULD BE A HARDSHIP TO KAM PATHENTS
0
To the Mayor and Council, City of Hutchinson, State of Minnesota.
t, SP /da• E. k a n 4-,o_ . sm "mer- occupant of the.
following described real * ate situated in the City of Hutchinson.
GAL
LE OR TAXABLE D$SCRIPT1OHt �. /�� o L o-t / 02
Dol1n� we II Is and Ad d. �S'ubd ' of -81K19'
I am 65 years or older and do own and occupy above described real estate as
my homestead.
A special assessment in the amount of $ /S S6 - bas -been made
is -i - :`
commencing in the year _ with interest at the. rate of ,_Z.4_s for
brad7nny RaSe� Sit r1acin a -+• A0DUr-t'vhan
(Kind of Special ssment
Such special. assessment amount causes a hardship for me to sake Payment
thereof.
The following information vill help substantiate my.clain for deferral of
special assessment■■
hnnual income from all sources
i
j #y7t
93
Cash assets
Other assets
0.•
'
Estimate Value of Residence
;9
Other Real or Personal Property
iUDA����rr
I heraij request that above assessment of
;
/�6�ai
be
deferred as provided in Chapter 206, Laws 1474, 68th Legislatures "Second
Regular Sessiou, X.S. 444.22 Through 444.24.
I hereby declare that the foregoing statements are true and I/we mate app-
lication for deferral of special assessmuts as outlined berein.
App icaut
�� Date • -
1409 Willow Street
Minneapolis, MinnesVtu 65403
612,1871-7979
Thorbeck & Lambert, Inc.
Architects
September 18, 1985
Hutchinson Police Station
Cost Estimate
Construction, $80 /S:F.
Landscaping
Furnishings
Testing - Survey
Printing
Contingencey
Fees $78,000 + $5,000
0
•
$925,560
12,000
15,000
5,000
3,000
45,000
83,000
Total $1,088,560
JF
5
I move that the City of Hutchinson grant Retirement Living
Communities, Inc. the right of access to the land which is
under an option to purchase between the City and Retirement
Living in order to do grading and leveling on the site,
preliminary excavation work for footings and excavation for
sewer and water lines all according to City building and
grading permits. Any such work shall be done at the expense
of Retirement Living on plans approved by the building
inspector. If for any reason Retirement Living does not
exercise the option to purchase,Retirement Living agrees to
restore the land to its condition before commencement of
the work. Retirement Living shall not be obligated to do
such restoration work if the option to purchase or the
purchase agreement itself is not consummated due to fault on
the part of the City. The City Attorney and Retirement Living
will cooperate to prepare an appropriate contract to carry
out the terms of this resolution.
•
0
� -G,
1 hutchinson
• community
hospital
Century Avenue, Hutchinson, Minnesota 55350 Telephone 6121587.2148 "An Equal Opportunity Employer"
September 24, 1985
The Honorable Mayor Robert Stearns
and Hutchinson City Council Members
37 Washington Avenue West
Hutchinson, MN 55350
Dear Mayor Stearns and City Council Members:
The Hutchinson Community Hospital Board of Directors, at their
September 17, 1985 meeting, discussed the purchase of a Kodak
Model M6AW 90- second automatic film processor at a cost of
$13,050. The Hospital obtained two bids and would propose
to purchase the more expensive model, as per the attached
• rationale.
Presently, the Hospital has sufficient funds for direct
purchase of the equipment, but we are planning an alternative
method of financing major capital expenditures for 1985.
The following motion reflects the action of the Hospital Board:
Motion was made by Durfee, seconded by Carls, to
request approval from the City Council to purchase
a Kodak Model M6AW automatic film processor from
Northern X -Ray Company at a cost of $13,050.
All were in favor. Motion carried.
I will be available at the City Council meeting on Tuesday
to answer questions that you may have regarding this purchase.
Sincerely,
TCHINSON CO UNI Y HOSPITAL
hilip raves
Administr for
• PGG:Ih
0
•
•
Reasons for purchasing Kodak Model M6AW 90- second automatic film processor
from Northern X -Ray for $13,050, rather than from Arrowhead Medical Systems,
Inc. for $12,844, are:
1. Northern X -Ray will install a chemical auto -mixer at no charge.
This will eliminate the technologists manually mixing the chemicals
and breathing in the chemical fumes which could be harmful to them.
Also, with the auto - mixer, it is very obvious, due to various buzzers
or signal lights, when chemicals need to be mixed. There is much less
chance of tanks getting empty and air in the lines. By mixing only
5 gallons at a time, as is done in the auto - mixer, chemicals are
always fresh.
2. Northern chemicals are less expensive to use than the Kodak chemicals
we presently use and are as good as Kodak. The savings in using
Northern chemicals will far outpass the $200 difference between
the Northern X -Ray bid and the Arrowhead bid.
JR:sk
DEP4 `MEt1TAL
CAPITAL EX iITURE REQUEST
PROPOSAL
PRESENT SYSTEM
ALTERNATIVES TO
PROPOSAL
RATIONAL FOR
RECOMMENDATION
BUDGETED,
IF NOT, PLAN FOR
FINANCING
To purchase new Kodak
Kodak M6N Automatic
1. Have a complete
The purchase of a
Budgeted in 19861
M6 Automatic Processor
Processor (90 sec.)
preventive maintenance
new processor would
Present plan for,
i (90 sec.) at a cost of
done on present
eliminate the problem
financing is to
approximately $13,000.
processor which would
we've experienced
utilize capital
cost $3,000 - $5,000.
with the old. If we
financing arrangement
repaired the old
and amortize payments
machine we would have
over 5 years.
no guarantee that the
problems with the
present processor
will be corrected,
even after having a
thorough going -over.
Present machine is
15 years old.
(Expected life is
i
10 years.)
3lgivature: Date: 9/17/85
(612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: September 19, 1985
TO: Mayor and City Council
- - - - - -- ---------------- - - - - --
FROM: —Kenneth—B. Merrill,—Finance Director
— ----------------- — — — — — — — — —
SUBJECT: Finance — Officer—Conference
— ------------- — — — — — — — — — — — — — —
Each year Minnesota Covernment Finance Officers sponsors a three day con-
ference at Alexandria, MN. This year's conference is scheduled for October
23 -25. The registration fee is $75, plus the cost of accommodations.
I request Council authorization to attend this conference. Money has been
designated in the finance department's travel/ conference budget. I have
attached a copy of the tentative agenda for your review.
/ms
Attachment
•
I
G.F.O.A. FALL CONFERENCE
16 Tentative Agenda
WEDNESDAY, OCTOBER 23
9:00 -10:30 Registration
CUNCURRENT SESSIONS
10:30 -12:00 Micro - Computer Spreadsheet Applications & Tips
An overview of some of the ways electronic
spreadsheets can be utilized in Finance
Department operations.
10:30 -12:00 Certificate of Ac
1:30 -2:45
•
1:30 -2:45
3:15 -4:30
3:15 -4:30
xcellence In
This GFOA sponsored program will be presented
and information given on how to prepare your
submission for this award.
G.A.S.B. Update
An update on the current status of various
Governmental Accounting Standards Board
statements. Discussion will include the
proposed statement on Financial Reporting for
Investments.
Insurance and Risk Management
A panel discussion which will focus on recent
changes in the market, what the future may
bring, and how governmental units may cope with
those changes.
Strategic Planning
Methods and techniques by which governmental
units may develop a vision for the future and
set community direction and goals will be
discussed at this session.
I.R.S. Vehicle Regulations
Recent I.R.S. regulations and record keeping
requirements governing non - business use of
vehicles will be presented.
�P �
THURSDAY, OCTOBER 24, 1985
46
CONCURRENT SESSIONS
9:00 -10:15 Award for Distinguished Budget Presentation
A presentation of this new GFOA sponsored
program which emphasizes the budget as a policy
making document, operation guide, financial
plan and communication medium. Examples
possessing these rating criteria will be
distributed.
9:00 -10:15 Cafeteria Plans and Deferred Compensation
Programs
A discussion of the advantages of deferred
complensation programs and cafeteria plans and
how to structure them.
10:45 -12:OU Investment Policies and Practices
This session will discuss short and long term
investment strategies, portfolio diversifica-
tion and various investment instruments. Case •
studies will be presented to illustrate how
cities have achieved their investment goals.
10:45 -12:00 Prats and Pitfalls of the Use of Electronic
Spreadsheets by the Government Finance Manager
Joseph T. Kelley, Assistant Director, GFOA
Government Research Center, Washington, D.C.
will present this session.
1:30 -3:00 Demonstration of GFOA Micro - Computer Programs
A demonstration of several GFOA developed
personal computer programs for the Finance
Officer; will include Rev Ex as soon to be
released revenue and expense forecasting
program.
1:30 -3:00 Tax ExemDt Financing and Cross Over Refundin
Current and proposed legislation regarding tax
exempt financing will be discussed. Also, the
advantages of cross -over refunding will be
presented.
FRIDAY, OCTOBER 25 .
9:00 -10:30 Creative Thinking
Methods and techniques will be presented on how
to develop an environment that promotes
creativity for yourself and your staff.
37 WASHING T` Ili H VENUE WEST
HUTCHINSON, MINN. 55350
M E M 0
DATE: September 24, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: West River Park
In 1976 the first phase of the camping area was developed. The proposed
extension of watermain could be installed at this time to accomodate the
needs of Gopher Campfire.
The total estimated cost is $6,175.00 and the City's portion is $4,825.00
and Gopher Campfire is $1,300.00.
•
MVP /pv
•
�40er.
Marlow V. Priebe
Director of Engineering
-T
i
•
•
September 9, 1985
City of Hutchinson
37 Washington Ave. w.
Hutchinson: MN 55350
Dear Council Members:
I am currently building a home at 630 Tyler St. (4th Addition
to Lakewood Terrace). I plan to move into this house within the
next 30 days. Please consider this a formal request to install
appropriate security lighting on this street. You promptness
concerning this matter is greatly appreciated.
Your truly,
/ ' . Alt.
Mark M kenhirn
565 Juergens Road
Hutchinson, MN 55350
�J
RESOLUTION NO. 8118
A RESOLUTION REQUESTING APPOINTMENT OF MEMBERS
TO THE HUTCHINSON CHARTER COMMISSION
WHEREAS, the City of Hutchinson has in the past
established the Hutchinson Charter Commission, a body
consisting of twelve members, and;
WHEREAS, the terms of all original Hutchinson Charter
Commission members have expired and no successors have been
appointed, and;
WHEREAS, Minnesota Statutes Annotated Chapter 410
provides that the District Court in which a municipality lies,
acting through its Chief Judge shall be responsible for the
appointment of new members to an existing commission, and;
• WHEREAS, the city of Hutchinson desires the
appointment of new members to the Hutchinson Charter
Commission for the purpose of examining the existing
Hutchinson City Charter and making recommendations concerning
its provisions,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON,
1) That the City of Hutchinson hereby petitions the Judges of
the First Judicial District of the State of Minnesota to
appoint twelve new members to the Hutchinson Charter
Commission.
2) That the city of Hutchinson hereby requests that the
Judges of the First Judicial District of the State of
Minnesota give consideration to the appointment of twelve
of the following nominees for service on the Hutchinson
Charter Commission:
NOMINEES
1. Charles Carlson
2. Walter Clay
3. James DeMeyer
4. Thomas Dolder
5. Roland Ebent
6. Donald Erickson
7. Mark Erickson
8_ Philip Graves
9. Jeff Haag
10. Everett Hantge
11. Dr. Donn Hoffman
12. Harold Juul
13. Dale McLain
14. Jean (Mrs. Richard) Peterson
15. Ray (Mrs. Robert) Peterson
16. Richard Popp
17. Delores (Mrs. Arthur) Saar
18. William Scherer
19. Bernard Stolpman
20. June (Mrs. Gayle) Wick
ADOPTED BY THE CITY COUNCIL THIS 24th DAY OF September ,
1985.
ATTEST:
Gary D. Plotz, City Clerk
1
CITY OF HUTCHINSON
By/
Robert H. Stearns, Mayor
•
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RESOLUTION NO. 8120
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
10 Victorian Style
060.00
Library Square
Park
Yes
MN Playground
Benches
(with do-
nation)
6 1400 x 24 Tires
431.96
Replacement
Street
Yes
Brandon Tire Co.
The following items were authorized due to an emergency need:
ITEM
COST
PURPOSE
DEPT.
(BUDGET
I VENDOR
Date Approved: September 19, 1985 Resolution submitted for Council action
• Motion made by: by:
Seconded by:
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Fund.
RESOLUTION NO. 8121
TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT $20,000 is hereby transferred by the Liquor Store to the General
Adopted by the City Council this 24th day of September, 1985.
ATTEST:
Gary D. Plotz
City Clerk
•
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Robert H. Stearns
Mayor
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(612) 587.5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
September 18, 1985
MEMORANDUM
190-jo, :09 0 04, "10,01
Attached is the draft of the city perscrmel policy which
incorporates the changes discussed at the o==-1 workshop
meeting of September 11.
The resolution is ready for adoption at your discreticn.
TABLE OF CONTENTS
PAGE
SECTION
1
PURPOSE
I
SECTION
2
SCOPE OF RESOLUTION
I
SECTION
3
APPOINTMENTS
I
SECTION
4
PHYSICAL EXAMINATION
i
SECTION
5
PROBATIONARY PERIOD
2
SECTION
6
RECORDS AND PROMOTIONS
2
SECTION
7
COMPENSATION
2
SECTION
8
HOURS OF WORK
3
SECTION
9
OVERTIME
3
SECTION
10
PAY DAYS"
3
SECTION
11
VACATION LEAVE WITH PAY
4
SECTION
12
SICK LEAVE
4
SECTION
13
MILITARY LEAVES
5
SECTION
14
LEAVES WITHOUT PAY
5
SECTION
15
JURY OR WITNESS DUTY
5
SECTION
16
REST PERIODS AND HOLIDAYS
5
SECTION
17
ADDITIONAL BENEFITS
6
SECTION
18
RESIGNATION
6
SECTION
19
GRIEVANCE POLICY
7
SECTION
20
LAYOFFS
7
SECTION
21
DISCIPLINE
7
SECTION
22
RETIREMENT POLICY
8
SECTION
23
UNLAWFUL ACTS
8
SECTION
24
PENALTY
9
.
SECTION
25
CONDITIONS OF EMPLOYMENT & WORK RULES
9
SECTION
26
EFFECTIVE DATE
9
D R A F T* z RESOLUTION N0: ?12-Z DRAFT 4 -1-
RESOLUTION RELATING TO CITY PERSONNEL
AID ESTABLISHING A BASIC PERSONNEL POLICY
THE COUNCIL OF THE CITY OF NUTCHINSON RESOLVES:
SECTION 1 PURPOSE It is the purpose of this Resolution to
establish a uniform and equitable system of personnel administration
for employees of the city. The city's affirmative action plan is
incorporated into this personnel policy as if it were fully described
herein. The affirmative action policy statement will be found in the
appendix of this document.
SECTION 2 SCOPE: PERSONNEL COVERED Except as otherwise
specifically provided, this Resolution applies to all employees of the
city except the following:
1.
2.
3.
4.
5.
6.
T.
All elective officials
The city attorney
Members of city boards,
Volunteer firefighters
Emergency employees
Retirees
commissions, and committees
and other volunteer personnel
TFier employees not regularly employed in permanent positions
Employees in permanent full time positions are those whose regularly
scheduled duties consist of 80 hours in a two week pay period, year
round. Employees in permanent part time positions are those whose
regularly scheduled duties consist of at least 40 hours but less than
80 hours in a two week pay period, year round.
PROVISIONS SUPERSEDED IN CERTAIN CASES Any employee included in
a collective bargaining agreement entered into in accordance with the
Public Employment Labor Relations Act, M.S. 179.61 to 179.76, shall be
exempt from any provision of this part which is inconsistent with such
statute or rules and regulations adopted thereunder. Adopted police
civil service rules shall apply to covered employees 6T—se 1 ice
department. Nothing in Wis part -Ts n en ed to modif or supersede
any provision of the Veterans' Preference Act, M.S. 197.45 to 197.481.
SECTION 3 APPOINTMENTS Every appointment to municipal service
shat l be made by the appointing authority on the basis of merit and
fitness for the position. When required by law or by the city
administrator or council, merit and fitness shall be ascertained by
written, oral, or other examinations designed to evauate the ability
of the candidate to discharge the position for which the examination
is held. No member of a department head's immediate family shall be
appointed as a subordinate employee within that department. In no
case shall an immediate relative of an incumbent councilman be
appointed to the municipal service.
SECTION 4 PHYSICAL EXAMINATION All new permanent full time
employees shall be required to have a physical examination by a
licensed physician designated by the employer. This physical
examination shall be for the purpose of assisting in evaluating the
employee's fitness for the position. The cost of the examination
shall be borne by the employer and a report made to the employer.
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SECTION 5 PROBATIONARY PERIOD The first six months of
employment shat I be regarded as a probattlonary period and shat l be
utilized for observing the employee's work, for securing the most
effective adjustment of the employee to the position, and for
rejecting any employee whose performance does not meet the required
work standards. Every original appointment and every promotional
appointment is subject to this six month probationary period. In the
case of police officers under civil service rules, the probationary
period is twelve months.
The appointing authority may terminate a probationary employee at any
time during the probationary period if in the appointing authority's
opinion the working test indicates that the employee is unable or
unwilling to perform the duties of the position satisfactorily or that
the employee's habits and dependability do not meri t continuance in
the position. The employee so terminated shall -be "notified in writing
of the reasons for the termination and shall not have the right to
appeal unless he is a veteran, in which case the procedure prescribed
in M.S. 197.46 shall be followed.
A permanent employee terminated during the probationary period from a
position to which he was transferred or promoted and not terminated
from the city service as provided in these rules shall be placed on a
leave of absence without pay. When a vacancy arises in the class from
which the employee was promoted or transferred, such employee shall be
reinstated in that position.
• immediately prier to the expiration of the probationary per4ed; the
department fiend shall notify the eoune44 in writing whether or net the
services of the employee have been sat4sfaetery and whether or not the
employee will be eent4nued: If the net4f4eat4en states that the
employee will be continued. the employee shah beeeme a permanent
employee at the end of the probationary per4ed:
An employee who has completed the period of robationar service and
who has not recel ve�6e� ore com-T�e�n o f that erioa wri ffe—n
notice bran t e�iT a�iaei�d�a ht is services are�ermi -nape s a
ea— cons�edtto nave successfuTlc—�om �ifefe�'�ie pro onary a r
and a to ne tFe— status of a permanentntemployee.
SECTION 6 RECORDS AND PROMOTIONS Adequate personnel and service
records shall be kept for every employee in order that recorded dat&
may serve as a basis for the appraisal of merit and efficiency.
Promotions will be made on the basis of merit and efficiency. It is
the policy of the city to promote existing qualified employees where
possible in order to fill vacancies.
SECTION 7 COMPENSATION Al employees of the city shall be
compensated according to the position classification and pay plan
adopted by the council; provided, however, that after recommendation
of the department head and city administrator, the council may change
or modify any wages or salary of any employee at any time that it
• deems it necessary in the interest of good personnel administration.
The council shall cause to be made periodic evaluations of salary
scales and fringe benefits to assure equitable compensation.
Any wage or salary so established is the total remuneration for
employment, but sha11 not be considered as reimbursement for official
travel or other expenses which may be allowed for the conduct of
official business.' Unless approved by the council, no employee shall
receive pay from the city in addition to the salary authorized for the
position to which he has been appointed: However' a nsation in the
form of an annual iconic,,
holiday.
hol ida activity, r tr u at a fnerl
be ut orized l The cynci l to recognize a 'contributions
0em1oyeees a or
boarders. Thii po cT small no operate o
prevent of gees Tr-om worTc—ni- in more than one position when
authorized by the council.
SECTION 8 HOURS OF WORK The work week and work day for a 11 city
employees shall be as determined by the department head and approved
by the council. The work schedule shall fairly reflect the demands
and apportion the work of each department or activity. The regular
work schedule shall conform to the provisions of the Minnesota
_app liable Fair Labor Standards Act. The normal' w6rk year consists of
2080 hours for fulitime employees, incuding all authorized absences.
SECTION 9 OVERTIME Employees to whom the Minnesota Fair Labor
Standards Act (FLSA) appl ies shat 1 be compensated at a rate of time
and one half after 48 40 hours in one week or after 80 hours in a two
week pay period. in t- Fe ease of fu44 time city emp4oyees who a4so
serve an a part time basis in the pe44ee or fire departments; the
hours worked in the part time positions sha44 be paid at the rate
assigned to sueh positions: Overtime rates sha44 net app4y to this
part time pol4ce or fire department service; as agreeeb4e with the
MFtSA:
Emp4eyees eevered by the MFESA and paid an an hour4y basis sha44 be
permitted the option of banking overtime hours up to a maximum of 89
heursT rather than reeeiving overtime pay; at the diseretion of the
department head. Eempensatery time for these emp4eyees must be used
no more than twe4ve months from the time it is earned. Emp4eyees
sha44 give advanee notice to the department head of desired dates for
use of eempensatery timeT and the department head sha44 determine
whether requested dates a44ew for reasnab4e sehedu44ng of work within
the department: Eempensatery time may be used to bring teta4 paid
hours on4y up to 88 in a pay peried:
Payment of overtime will comply with the applicable Fair Labor
Standards XcF. —
Salaried employees exempt from the Fair Labor Standards Act shall
arrange their work schedules according to the requirements of their
respective positions; flexible work hours are allowed. Earned time
off shall accrue for not more than twe4ve six months and shall be used
in blocks not to exceed 40 hours, or in combination with vacation,
with the combination not to excel out r consecutive weed
� ensator tae s a 1-Fe rcoFUed-U eacF-sa I ari ed emp oyee aFT
ti led i7fTE—e-66—a montnt -Hs] .
SECTION 10 PAY DAYS Pay period s
Saturdays. Pay days shall be bi- weekly on
of the pay period. When a pay day falls on
receive their pay the preceding work day.
3
shall end bi -week l y on
Fridays following the end
a holiday, employees shall
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SECTION 11 VACATION LEAVE MITH PAY Vacation leave shall be
determined by length of service based on individual anniversary dates
for permanent full time and permanent part time employees: Only those
permanent part time employees who have worked 1200 hours or more in
the anniversary year preceding are entitled to paid vacation leave.
• For these employees, vacation leave shat l be granted on a pro -rata
basis. For permanent full time employees, the paid vacation schedule
is as follows:
1 After completion of one year of continuous service, 80 hours
(2 weeks) shall be granted per year.
2 After completion of seven years of continuous service, 120
hours (3 weeks) shall be granted per year.
3 After completion of twelve years of continuous service, 160
hours (4 weeks) shall be granted per year.
If a paid holiday shall fall during an employee's vacation leave, the
holiday shall not be counted against the vacation time.
As vacation leave is granted to employees for a period of recreation,
each permanent ful 1 time employee of the city must use at least 40
hours of vacation leave each year. Beyond this requirement, leave
time may accrue up to a maximum of two times the annual leave, for
future use. In the year preceding retirement, there shall be no
maximum limit on accrued leave. Leave time nno usea_a_c_c_orWng to the
policy shall be of r�i ted-
Employees shall give advance notice to the department head of desired
vacation dates, and the department head shall determine whether
requested dates al low for reasonable scheduling of work within the
department. When possible, vacation days shall not be scheduled for a
pay period when overtime is also required.
Salaried employees may utilize vacation time, or a combination of
vacation and com ensator�me,�n bTfcs not to excee our weeks.
In special situations, requests for ex from tTf rule ma r be
made o —tom cst adm1 nTs ra r n _wr7t ng flTe—r g o aappea < To-
t
I:e: cM councl
Any employee leaving the municipal service in good standing after at
least one year of service and after giving proper notice of such
termination of employment shall be compensated for vacation leave
accrued and unused to the date of separation.
SECTION 12 SICK LEAVE Sick leave may be granted only for
absence from duty because of personal illness, including appointments
for necessary medical, dental or eye care, legal quarantine, or
serfevs 444ness brief emergency situation (not to exceed one day) in
the immediate family. ��_ue�_s��ts for s— icF7eave consideat on in case of
long term emergency situations may be Er�ou —�htt to tie perso�nne f
coordinator or city administrator — in w -r�i�t ng, �i t� rTgAt of a appeal
to the ci5y coun -cM n a tion, a maximum oT-M- nays sick leaavve
myse M-oedw iten necessary in the case of death in the immediate
family. Immediate family is defined as husband, wife, son, daughter,
father, mother, sister, brother, father -in -law and mother -in -law.
Sick leave shall be granted to all probationary, permanent full time
and permanent part time employees. For permanent part time employees,
sick leave shall accrue on a pro -rata basis commencing after an
4
established work schedule of twelve Months has determined eligibility
for this benefit. 60erw47*_e_T_or 7uT Mime employees, it shall be
granted according to the follow�g sci dT
1 Sick leave shal l accrue at eight hours per month, up to a
maximum of 720 hours. After the accumulation of 720 hours,
a payback of one -third of the amount over 720 hours wi11 be
made annual ly on or about February 1. No further payment
will be made on termination of employment.
2 On retirement or upon death before retirement, a payback of
one -third of the amount over 240 hours will be made.
3 Any employee who is determined to be eligible for workers
compensation benefits during absence from duty will receive
such benefits in lieu of a portion of the sick leave
benefit.
To be eligible for sick leave with pay, an employee shall report as
soon as possible to the department head the reason for the absence and
keep the department head informed - of the condition. An
employee may be required to submit a medical certificate for any sick
leave, at the discretion of the department head, city administrator or
council. Using or claiming sick leave for a purpose not authorized in
this section may be cause for disciplinary action including transfer,
demotion, suspension, or dismissal.
For the purpose of accumulating additional vacation or sick leave, an
employee using earned vacation leave or sick leave is considered to be
working.
SECTION 13 MILITARY LEAVES Every employee to whom M.S. 192.26
or 192.261 applies is entitled to the benefits afforded by those
sections subject to the conditions herein prescribed.
SECTION 14 LEAVES WITHOUT PAY The city administrator may grant
any permanent employee a leave of absence without pay for a period not
exceeding 90 days except that he may extend such leaves to a maximum
period of one year in case the employee is disabled or where
extraordinary circumstances, in his judgment, warrant such extension.
No vacation, holiday, sick leave or other benefits, except group
insurance coverage, shall accrue during a leave of absence without
pay. The eligibility for group insurance during such leave shall be
governed by the terms of the policy in force at the time. The city
shall not pay any costs of insurance premiums for an employee taking a
leave of absence without pay.
Payment for prior accrued sick leave may be made during a leave of
absence without pay upon receipt of a written statement from a medical
doctor certifying the employee's inability to work for a specified
period of time.
SECTION 15 JURY OR WITNESS DUTY When an employee performs jury
duty or is subpoenaed as a witness in court or voluntarily serves as a
witness in a case in which the city is a party, the employee is
entitled to compensation from the city equal to the difference between
his regular pay and the amount received as a juror or witness.
SECTION 16 REST PERIODS AND HOLIDAYS Every regular employee,
when working under conditions where a break period is practicable,
shall be granted a 15- minute break period in each half of a normal
5
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shift. Each department head shall schedule rest periods so as not to
interfere with work requirements.
The fol lowing calendar days,
fix, are paid holidays.
1 New Year's Day
2 Martin Luther King Day
rmor a4 yDay
5 Independence Day
6 Labor Day
and such other days as the counci 1 may
7 Veterans' Day
I R101JUIRI PHday
10 Christmas Day
When a holiday falls on a Sunday, the following day is a holiday.
When it falls on a Saturday, the preceding day is a holiday.
In addition to these statutory holidays, employees shall be allowed a
half day (4 hour) floating holiday each year which may be used on an
individual basis. Permanent part time employees shall be granted
holiday pay on a pro -rata basis, commencing after an established work
schedule of twelve months has determined eligibility for this benefit.
The city hall shall be closed for business on each holiday, but
employees may be required to work on paid holidays when the nature of
their duties or other conditions require. An employee required to
work on a holiday may receive another day off within 30 days
thereafter as the department head determines. Any employee of the
police department or police dispatch office who works a rotating shift
shall receive 36 84 hours extra pay per year in lieu of holidays, with
payment made in [ecember. Relief police dispatchers and part time
officers shall be paid time and one half on holidays.
SECTION 17 ADDITIONAL BENEFITS In addition to the benefits
listed herein, the city council reminds that the city of Hutchinson
provides term life insurance and long term disability insurance for
all permanent fulltime employees. The city provides fully paid
hospital, surgical, major medical and dental insurance for permanent
full time employees and their dependents. The option for deferred
compensation is offered to all permanent full time employees.
Uniforms or uniform allowances are provided inapplicable jobs and
departments. .,Payments are made for workers compensation insurance,
PERA, Police and Fire PERA, and social security retirement pensions.
Group health insurance may be converted to individual insurance on
termination of employment at the option of the employee. Details on
any of these benefits may be obtained through department heads or the
personnel office.
SECTION 18 RESIGNATION Any employee wishing to leave the
municipal service in good standing except for mandatory retirement
shall file with his department head, at least 14 days before leaving,
a written resignation stating the effective date of the resignation
and the reason for leaving. Failure to comply with this procedure may
be considered cause for denying the employee future employment by the
city and denying terminal leave benefits. Unauthorized absence from
work for a period of three working days may be considered by the
department head as a resignation without such benefits.
6
SECTION 19 GRIEVANCE POLICY It is the policy of the city
insofar as possible to prevent the occurrence of grievances and to
deal promptly with those which occur. When any employee grievance
comes to the attention of a supervisory employee, the supervisor shall •
discuss all relevant circumstances with the employee, consider and
examine the causes of the grievance, and attempt to resolve it to the
extent that he has the authority to do so. If the grievance is not
dealt with satisfactorily at that level, the grievance may be carried
up to the next higher administrative level, including the city
administrator and council.
SECTION 20 LAYOFFS After at least two weeks notice to the
employee, the city administreter council may lay off any employee when-
ever such action is necessary because of shortage of work or funds,
the abolition of a position, or changes in organization. No permanent
or probationary employee shall be laid off while there is a temporary
employee serving in the same class of position for which the permanent
or probationary employee is qualified, eligible; and available.
SECTION 21 DISCIPLINE City employees shall be subject to
disciplinary action for failing to fulfill their duties and
responsibilities, including observance of adopted departmental work
rules. It is the policy of the city to administer disciplinary
penalties without discrimination. Every disciplinary action shall be
for just cause and the employee may demand a hearing or use the
grievance procedure of Section 19 with respect to any disciplinary
action which he believes is either unjust or disproportionate to the
offense committed. The supervisor or department head shall
investigate any allegation on which disciplinary action might be based •
before any disciplinary action is taken. _.
Except for severe infractions, disciplinary action against any
employee shall be progressive and follow the steps listed below in
numerical order:
1 Oral reprimand.
2 Written reprimand. A written reprimand shall state that the
employee is being warned for misconduct; describe the
misconduct; describe past actions taken by the supervisor to
correct the problem; urge prompt correction or improvement
by the employee; include timetables and goals for
improvement when appropriate; and outline future penalties
should the problem continue. The employee shall be given a
copy of the reprimand. The reprimand shall be placed in the
employee's personnel file but shall be removed from the
file after one year from the date of issuance if there has
been no subsequent reprimand and no other disciplinary
action has been instituted.
3 Suspension without pay. Prior to the suspension or as soon
thereafter as possible, the employee shall be notified in
writing of the reason for the suspension and its length.
Upon the employee's return to work, he shall be given a
written statement outlining further disciplinary actions
should the misconduct continue. An employee may be
suspended pending investigation of an allegation. A copy of •
each written statement shall be placed in the employee's
personnel file, but if the suspension is for investigation
and the allegation proves false, the statement shall be
removed and the employee shall receive any compensation to
7
which he would have been entitled had the suspension not
taken place.
• 4 Dismi ssal . The ci ty adm4n4strator or counci 1 may di smi ss
any employee after the employee is given a notice in writing
at least five work days before the effective date of the
dismissal. The notice sha11 contain the reasons for the
dismissal; the employee's rights under these rules and the
Veteran's Preference Law if he is a veteran; and a statement
indicating that the employee may respond to the charges both
orally and in writing and that he may appear personally
before the official having authority to make or recommend
the final decision.
The following other disciplinary actions may be taken against any
employee
after steps 1 and 2 above have been followed:
A
Involuntary demotion. This step shall be taken only if the
employee does not have the ability to function at a higher
level.
B
Forced transfer to a comparable position under a different
supervisor. This step may be taken only if the problem is
due to personal incompatibility between the supervisor and
employee.
C
Withholding a salary increase or decreasing the employee's
salary. The employee shal l be notified in writing of the
action and the reasons therefor. A copy of the notice
shall be placed in the employee's file. In no case shall an
employee's salary be decreased below the minimum of the
.
salary range of the class or below the applicable minimum
wage.
In any case of suspension, dismissal, or demotion, the employee shall
be granted a hearing before the city administrator or council if the
employee submits a written request for such a hearing to the
administrator within five working days of notification of the action
taken. The hearing shall be held within ten working days from the
date the request is filed unless the city and the employee agree on an
earlier or later date. If the disciplinary action involves the
remova 1 of a veteran, the heari ng sha 11 be hel d i n accordance wi th
M.S. 197.46.=
SECTION 22 RETIREMENT POLICY Every appointed employee of the
city shall automatically be retired upon reaching the age of 70 years.
SECTION 23 UNLAWFUL ACTS No person shall knowingly make any
false statement, certificate, mark, rating or report in regard to any
test, certificate, or appointment held or made under the city
personnel system or in any manner commit or attempt to commit any
fraud preventing the impartial execution of the provisions of this
resolution.
No person seeking employment with or promotion in the municipal
service shall either directly or indirectly give, render, or pay any
• money, service, or other valuable consideration to any person, on
account of or in connection with such test, appointment, or promotion,
or proposed appointment or promotion.
a
No person shall be employed, promoted, demoted, or discharged by the
city or in any way favored or discrimininated against because of
political opinions or affiliations, race, color, national origin,
religion, sex, marital status, status with regard to public •
assistance, disability,, or because of the exercise of rights under
provisions of the Public Employment Labor Relations Act, M.S. 179.61
to 179.76. No person who is between 18 and 70 years or age shat l be
discriminated against with reference to city employment in any way
forbidden by federal or state law.
SECTION 24 PENALTY Any person violating any provision of
Section 23 of this Resolution is guilty of a petty misdemeanor and
upon conviction shall be punished by a fine of not more than $100.
SECTION 25 CONDITIONS OF EMPLOYMENT AND WORK RULES A11
employees share the responsibility for keeping their department
operating in an orderly, safe and efficient manner.. At a minimum, all
employees are required to observe the conditions of this resolution
and any adopted department work rules and safety regulations.
SECTION 26 EFFECTIVE DATE This Resolution becomes effective
upon its passage. It replaces Resolution No. 6837, dated June 23,
1981.
ADOPTED BY THE CITY COUNCIL THIS DAY OF , 198.
ATTEST:
Gary D. P otz, City Adm n strator
P1
Mayor
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APPENDIX
CITY OF HUTCHINSON - AFFIRMATIVE ACTION POLICY
RESOLUTION NO. 5605 DECEMBER 9, 1975
The City of Hutchinson desires that every person be given full
and equal opportunities for employment, training and promotion within
the city government and the broader area from which the city purchases
products and services. To that end the City of Hutchinson hereby
establishes an affirmative action policy providing that no individual
shall be discriminated against with respect to compensation, terms,
conditions or other privileges of employment because of race, color,
creed, religion, national origin, marital status, disability, status
with regard to public assistance, political affiliation, sex, or age,
except when a bona fide occupational qualification.
The city administor, or his appointee, is directed to implement
an acceptable plan of affirmative action to achieve equal employment
opportunity in the operation of the city government. It is the
responsibility of every department head and supervisor to cooperate
in the implementation of this policy. Failure of any employee to
perform in a manner consistent with this policy will constitute
grounds for reprimand, suspension, demotion or dismissal from the
city's employ, within normal city council and personnel policy
procedures.
10
0 RESCLUrION NO. 8123
BE IT RF}SOLVED BY THE CITY COUNCIL OF THE CITY OF WICHI14SON, MN
VAHMEAS, the Federal Fair Labor Standards Act places a
=ftrsane burden on the City of Hutchinson; and
WMEA.S, compliance with the Act is estimated to add
$25,000 (or $1,000 per affected employee) to general operating
costs of the City in 1986; and
WEMAS, costs and additional record keeping requirements
will have a serious negative impact on the City;
NOW, TM EFORE, BE IT RESOLVED that the City Council
of the City of Hutchinson requests exert ticn from the Federal
Fair Labor Standards Act and specifically supports S. 1570
to this end.
ADOPTED By THE CITY COUNCIL THIS 24th DAY OF September , 1985
FEbert H. Stearns, Mayor
Gary D. Plotz, City Administrator
•
7- A?S�l
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Resolution No. 8127
RESOLUTION CLARIFYING ASSESSMENTS
PROTECT NO. 86 -02
WHEREAS, a Resolution (No. 8108) of the City Council, adopted the 10th day
of September, 1985, included the ordering of the improvement of McDonald Drive
from School Road to 900' West;
AND WHEREAS, it was determined that certain properties in McDonald's Fifth
Addition and McDonald's Sixth Addition would not be assessed for McDonald's
Drive.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. That Lot 2, Block 1 and Lot 6, Block 2 of McDonald's Fifth Addition,
each be assessed in the amount of $2,106.67..
2. That the lots in Clouse Addition be assessed for its share of the
project as per the Subdivision Agreement.
Adopted by the City Council on the 24th day of September, 1985.
City Clerk
Mayor
7 -- ,
0
M E M O R A N D U M
DATE: September 24, 1985
TO: Mayor & City Council
-------------------------- - - - - --
FROM: Marilyn Swanson, Administrative Secretary_ _ — — _ — _ _ _ _
-------------- - - - - --
SUBJECT: Agenda Items 7 -g and 7 -h
Please note that two resolutions were assigned the same number; therefore,
one did not get listed on the agenda and the other one did not get into
• the packet!
LJ
The correction is as follows:
7 -g. Resolution No. 8128 - Resolution Setting Election, Time, Place
Locations Of Precincts, And Appointing Of Judges For The City
General Election
Action - Motion to reject - Motion to waive reading and adopt
7 -h. Resolution No. 8130 - Certifying Assessments Of The City Of
Hutchinson To The County Of McLeod
Action - Motion to reject - Motion to waive reading and adopt
`% -G, 741
RESOLUTION N0. 8128
RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS,
AND APPOINTING OF JUDGES FOR THE CITY GENERAL ELECTION
WHEREAS, Chapter 205, Section 205.175, Subd. 1 of the Laws of Minnesota,
states that the governing body of any municipality, by resolution adopted prior
to the giving of notice of the election, may designate the time during which the
polls shall remain open for the City General Elections,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. That the polls shall be open from 7:00 A.M. to 8:00 P.M. for the City
General Election of Tuesday, November 5, 1985, and the City Clerk shall give
such notice of these election hours as is required by law.
2. That the polling place to be used during the 1985 City General Election
for all precincts will be in the National Guard Armory located at Highway 22
South.
3. That the Election Judges are hereby appointed in accordance with the
attached list.
Adopted by the City Council this 24th day of September, 1985.
ATTEST:
Gary D. Plotz
City Clerk
Robert H. Stearns
Mayor
t
ELECTION JUDGES CITY OF HUTCHINSON
PRECINCT 1
JULIE FLAA
VERNA ANDERSON
EVA MAAS
ROSINA JOHNSON
MARY WANGERIN
PRECINCT 2
EMMA LAKE
MARGARET SORENSON
DELAIN ROLFE
PHYILLIS WESELOH
JOAN GRIEBE
PRECINCT 3
DORIS DAGGETT
PAT KUESTER
LA VERNE MILLER
TESI ANTONY
BARBARA SCOTT
PRECINCT 4
JO GILHOUSEN
NORMA SCHEPERS
GERALDINE JOHNSON
ROSEMARY SANTLEMAN
MARY ANN PRICE
PRECINCT 5
MILDRED NELSON
GRACE KOTTKE
ROSE KADLEC
MARY J. BRUMMOND
IRMA KREIE
REGISTRAION TABLE
FERN FRANK
NORMA TOTUSHEK
1
534 BLUFF
765 SPRUCE
332 HWY 7 E.
450 ROSE LANE
92 CENTURY
115 FRANKLIN N.
94 CENTURY AVE.
844 SECOND AVE
1109 LEWIS AVE.
1010 LEWIS AVE
440 DALE
505 LARSON
505 LARSON ST.
335 CHARLES
525 LARSON
641 FOURTH AVE SW.
305 PISHNEY LANE
558 JUERGENS RD.
527 JUERGENS RD.
445 FRANKLIN
316 HASSEN
1028 JEFFERSON
325 JEFFERSON
716 HASSAN ST.
55 SHERWOOD CIRCLE
595 LYNN ROAD
515 LARSON
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RESOLUTION NO. 8150
CERTIFYING ASSESSMENTS OF THE CITY
OF HUTCHINSON TO THE COUNTY OF MCLEOD
BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA, COUNTY OF MCLEOD,
STATE OF MINNESOTA:
Tthat the following embraces unpaid assessments levied by the City Council of
Hutchinson, Minnesota, under Statutes Sec. 429.011 to 429.111 for the various
assessments of the City of Hutchinson, to be levied and assessed upon the properties
as listed for the following purposes for the current year, and that a copy thereof
be sent to the County Auditor of said McLeod County, Minnesota:
WATERMAIN 8 SANITARY SEWER
10th installment o
9th installment of
8th installment of
8th installment of
7th installment of
6th installment of
5th installment of
5th installment of
5th installment of
5th installment of
F1
10
10
10
10
10
10
10
10
10
yr
yr.
yr•
Yr-
yr .
Yr.
yr -
yr -
Yr-
yr•
5th installment of 10 yr.
5th installment of 10 yr.
5th installment of 10 yr.
5th installment of 10 yr.
Sth installment of 10 yr.
4th installment of 10 yr.
4th installment of 10 yr.
4th installment of 10 yr.
4th installment of 10 yr.
4th installment of 10 yr.
4th installment of 10 yr.
4th installment of 10 yr.
4th installment of 10 yr.
4th installment of 10 yr.
4th installment of 10 yr.
2nd installment of 10 yr.
2nd installment of 10 yr.
2nd installment of 10 yr.
2nd installment of 10 yr.
2nd installment of 10 yr.
2nd installment of 10 yr.
1st installment of 10 yr.
1st installment of 10 yr.
1st installment of 10 yr.
lst installment of 10 yr.
1st installment of 10 yr.
OFF STREET PARKING
4th installment of 15 yr.
assessment - -Rol
assessment - -Roll
assessment- -Roll
assessment - -Roll
assessment - -Roll
assessment- -Roll
assessment - -Roll
assessment- -Roll
assessment - -Roll
assessnent - -Roll
assessment - -Roll
assessment- -Roll
assessment- -Roll
assessment - -Roll
assessment - -Roll
assessment- -Roll
assessment- -Roll
assessment - -Roll
assessment- -Roll
assessment - -Roll
assessment - -Roll
assessment- -Roll
assessment- -Roll
assessment - -Roll
assessment - -Roll
assessment - -Roll
assessment- -Roll
assessment- -Roll
assessment - -Roll
assessment - -Roll
assessment- -Roll
assessment - -R011
assessment--Roll
assessment - -Roll
assessment - -R011
assessment - -Roll
assessment - -Roll
1 #63 169$174 Watermain $ San.Sewer,175 San.Sewe
#67 1976 San.Sewer 4 Watermain
#70 1977 San.Sewer $ Watermain
#72 1977 San.Sewer f Watermain
#78 1978 San.Sewer $ Watermain
#80 1979 San.Sewer $ Watermain
#80A 1979 San.Sewer $ Watermain
#87 1981 San. Sewer
#88 1981 San.Sewer $ Watermain
#89 1981 San.Sewer
#90 1981 San. Sewer
#91 1981 Watermain
#119 1980 Watermain F, San.Sewer
#120 1980 Watermain
#121 1980 Watermain,San.Sewer & Storm Sewer
#125 1982 Watermain $ San. Sewer
#126 1982 Watermain
#127 1982 Watermain
#128 1982 Watermain
#129 1982 Watermain
#130 1982 Watermain
#131 1982 Sanitary Sewer
#132 1982 Sanitary Sewer
#133 1982 Sanitary Sewer
#134 1982 Sanitary Sewer
#185 84 -02 Pt. I Sanitary Sewer
#187 83 -06 San.Sewer,Watermain $ StormSewer
#190 Sanitary Sewer $ Watermain
#195 Watermain
#197 84 -04 Water $ Sewer Improvements
#199 84 -07 San.Sewer,Watermain,Storm Sewer
#202 San.Sewer,Watermain,Storm Sewer
#204 San.Sewer,Watermain,Storm Sewer
#206 San.Sewer,Watermain $ Appurtenances
#207 San.Sewer,Watermain Extension
#208 Truck Storm Sewer
#152 1983 Off Street Parking
7—/
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SIDEWALK
6th installment of 10 yr.-assessment--Roll #83 78 -05 Sidewalk $ Appurtenances
3rd installment of 10 yr, assessment - -Roll #171 83 -01 -19 Sidewalk $ Appurtenances
ASSESSMENTS DEFERRED Supplement to Roll #171
STORM SEWER
10th installment of 10 yr assessment
10th installment of 10 yr assessment
8th installment of 10 yr assessment
7th installment of 10 yr assessment
7th installment of 10 yr assessment
6th installment of 10 yr assessment
6th installment of 10 yr assessment
5th installment of 10 yr assessment
5th installment of 10 yr assessment
Roll
Roll
Roll
Roll
Roll
Roll
Roll
Roll
Roll
#63
#64
#71
#74
#75
#81
#86
#86.
#92
1974$ 1975 Storm Sewer
1975 Storm Sewer
1977 Storm Sewer
1978 Storm Sewer
1978 Storm Sewer
1979 Storm Sewer
1979 Storm Sewer
k 1979 Storm Sewer
1981 Storm Sewer
5th installment of 10 yr assessment Roll #93 1981 Storm Sewer
5th installment of 10 yr assessment Roll #95 1981 Storm Sewer
5th installment of 10 yr assessment Roll #96 1981 Storm Sewer
5th installment of 10 yr assessment Roll # 97 1981 Storm Sewer
5th installment of 10 yr assessment Roll #122 1980 Storm Sewer
4th installment of 10 yr assessment Roll #135 1982 Storm Sewer
4th installment of 10 yr assessment Roll #136 1982 Storm Sewer
4th installment of 10 yr assessment Roll #137 1982 Storm Sewer
3rd installment of 10 yr assessment Roll #155 1983 Drainage area
2nd installment of 10 yr assessment Roll #181 84 -02 Pt.II Storm Sewer outlet
2nd installment of 10 yr assessment Roll #190A Storm Sewer
STREET IMPROVEMNTS
10th installment of 10 yr assessment Roll
10th installment of 10 yr assessment Roll
9th installment of 10 yr assessment Roll
9th installment of 10 yr assessment Roll
8th installment of 10 yr assessment Roll
8th installment of 10 yr assessment Roll
8th installment of 10 yr assessment Roll
7th installment of 10 yr assessment Roll
7th installment of 10 yr assessment Roll
6th installment of 10 yr assessment Roll
6th installment of 10 yr assessment Roll
6th installment of 10 yr assessment Roll
6th installment of 10 yr assessment Roll
• 5th installment of 10 yr assessment Roll
5th installment of 10 yr assessment Roll
5th installment of 10 yr assessment Roll
5th installment o= in yr assessment Roll
5th installment -r :assessment Roll
5th installmcn. assessment Ito 1,
#61 1974 8 1975 Street Improvents
#62 1975 Street Improvements
#65 1976 Street Improvements
#66 1976 Street Improvements
#68 1977 Street Improvements
#69 1977 Street Improvements
#73 1977 Street Improvements
#76 1978 Street Improvements
#77 1978 Street Improvements
#79 1979 Street Improvements
#82 1979 Street Improvements
#84 1979 Street Improvements
#85 1979 Street Improvements
#99 181 Curb $ Gutter Bituminous Surfacing
#100 1981 Street Surfacing
#101 1981 Curb $ Gutter
4102 1981 Curb & Gutter
10: 1981 Curb $ Gutter u Grave1 surfacing
;;In 1981 Bituminous surfacin
STR
5th
5th
5th
5th
5th
5th
5th
5th
5th
5th
5th
5th
5th
5th
4th
4th
4th
4th
4th
4th
4th
4th
4th
;ET IMPROVEMENT
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
installment of
> c
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
7nt
yr
Yr
yr
yr
yr
yr
yr
yr
yr
yr
yr
yr
yr
yr
yr
yr
YT
yr
yr
yr
yr
yr
yr
assessment Roll #105
assessment Roll #106
assessment Roll #107
assessment Roll #109
assessment Roll #111
assessment Roll #112
assessment Roll #113
assessment Roll #114
assessment Roll #115
assessment Roll #116
assessment Roll #117
assessment Roll #118
assessment Roll #123
assessment Roll #124
assessment Roll #138
assessment Roll #139
assessment Roll # 14
assessment Roll #141
assessment Roll #142
assessment Roll #143
assessment Roll #144
assessment Roll #145
assessment Roll #146
1981
1981
1981
1981
1980
1980
1980
1980
1980
1980
1980
1980
1980
1980
1982
1982
3 198
1982
1982
1982
1982
1982
1982
Bituminous Surfacing
Bituminous Surfacing
Bituminous Surfacing
Grading
Curb $ Gutter
Curb $ Gutter
Curb $ Gutter
Curb $ Gutter
Curb $ Gutter
Curb $Gutter
Curb $ Gutter
Curb $ Gutter
Curb & Gutter $ Bituminous Surfacing
Curb $ Gutter
Grading
Grading
2 Grading
Grading
Gravel Base
Gravel Base
Gravel Base
Gravel Base
Gravel Base
• 4th installment of 10 yr assessment Roll #149 1982 Bituminous Surfacing
4th installment of 10 yr assessment Roll #150 1982 Bituminous Surfacing
4th installmentof 10 yr assessment Roll #151 1982 Driveway $ Parking Area Surfacing
3rd installment of 10 yr assessment Roll #158 1983 Grading& Appurtenances
3rd installment of 10 yr assessment Roll #159 1983 Curb $ Gutter, Gravel Base $ appurtenanc
3rd installment of 10 yr assessment Roll #160 1983 Ctirb $Gutter, Gravel base & Appurtenance_
3rd installment of 10 yr assessment Roll #161 1983 Curb $ Gutter, Gravel Base $ Appurtenant
3rd installment of 10 yr assessment Roll #162 1983 Curb $ Gutter, Gravel Base & Appurtenant
3rd installment of 10 yr assessment Roll #163 1983 Curb & Gutter, Gravel Base & Appurtenacc
3rd installment of 10 yr assessment Roll #164 1983 Grading, Surfacing $ Curb & Gutter
3rd installment of 10 yr assessment Roll #165 1983 Grading, Surfacing & Appurtenance
3rd installment of 10 yr assessment Roll #166 1983 Grading, Surfacing, Curb $ Gutter
3rd installment of 10 yr assessment Roll #167 1983 Curb & Gutter, Bituminous Surfacing
3rd installment of 10 yr assessment Roll #168 1983 On Street, Bituminous Surfacing
3rd installment of 10 yr assessment Roll #169 1983 Bituminous Surfacing & Appurtenances
2nd installment of 10 yr assessment Roll #178 83 -06 Bituminous Surfacing
2nd installment of 10 yr assessment Roll #179 84 -02 Curb $ Gutter, Grading $ Bit. Surfaciny
2nd installment of 10 yr assessment Roll #180 83 -06 Bituminous paving
2nd installment of 10 yr assessment Roll #182 83 -02 Curb & Gutter Appurtenances
2nd installment of 10 yr assessment Roll #183 84 -01 Pt.I Grading & Bituminous Surfacing
2nd installment of 10 yr assessment Roll #188 83 -09 Grading $ Gravel
2nd installment of 10 yr assessment Roll #189 83 -09 Grading, Gravel $ Curb $ Gutter
2nd installment of 10 yr assessnent Roll #191 84 -03 Street improvements
2nd installment of 10 yr assessment Roll #192 84 -03 Street improvements
2nd installment of 10 yr assessment Roll #193 84 -01 Pt.II Street improvements
2nd installment of 10 yr assessment Roll #194 Curb & Gutter $ Bituminous Surfacing
• 2nd installment of 10 yr assessment Roll #198 84 -05 Street improvements
-4-
1st installment of 10 yr assessment Roll #200 85 Street improvements
1st installment of 10 yr assessment Roll #201 85 Curb, Gutter $ Appurtenances
1st installment of 10 yr assessment Roll #205 1985 Bituminous Overlay
1st installment of 10 yr assessment Roll #203 Street Improvements
BE IT FURTHER RESOLVED:
That the following embraces unpaid water,sewer $ refuse bills and
waterline replacement and tree removal bills.
$ 64.97 refuse charges Robert McGee
• 169.16 water,sewer,refuse charges Ole Olson
115.36 water,sewer,refuse charges Richard Benton
56.32 sewer $ refuse charges James Schlagel
$449.86 waterline replacement Dr. Sam Uland
$280.00 tree removal Greg Muellerlily
280.00 tree removal Lynn Miller
Adopted by the City Council this 24th day of September, 1985
ATTEST:
Gary D. Plotz, City Clerk
0
Robert H.Stearns, Mayor
(612) 587.5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
- HUTCH/NSON, MINN. 55WO
10
M E M O
DATE: September 19, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: Drainage for Maplewood Academy
Further investigation of the problem has been made with the following results:
1. We believe that the old line under the highway is functional. It will be
confirmed later.
2. We believe the old line is south of Ninth Avenue on the East side of the
highway. It will be confirmed later.
• 3. If Item No. 1 and 2 are correct, a tile line can be built behind the curb
from Elm Street. The estimated cost of the line, including surface
restoration, would be $12,000.00.
4. Material would be placed on street surfacing during construction and
overlay should be deferred.
S. Additional cost to provide service to the old line is estimated at
$3,040.00, which I recommend the City consider Maplewood Academy's cost.
6. If the work is approved, it may not be feasible to complete this fall,
because of time needed to check out Item No. 1 and 2.
Marlow V. Priebe
Director of Engineering
0 MVP /pv
F00
•
0
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September 19, 1985
City Council
Gentlemen:
SFP19P5
RE�C IVED
BY
ZL-
We, the residents of Ninth Avenue NE, Hutchinson,-'Minnesota,
petition that your letters sent on July 31, 1985 in which
you are assessing us for Bituminous Wearing Surface and
Appurtenances to be paid in full or that partial payment
may be made and that unpaid balances will bear interest at
a rate of 7.6% per annum for the remaining three months of
this calendar year be changed to reflect the year 1986 in
which this work is actually going to be performed according
to the letted dated September 17, 1985.
We have no objection to the drainage improvement being done
before the Bituminous Wearing Surface but feel the monies
assessed for this should not be paid in full for something
not performed. We feel if a partial payment is needed to
retain said contractor for next year that an agreement could
be worked out for a partial payment being made.
UX l �
0
•
�j ,,may gy[ jy�y
r ii Lili,r -.% s:. lg i' VI/� ■YV )✓Vl /IAl ON
�7 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M 0
DATE: September 24, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: 1985 Overlay Project
Project No. 85 -01 -24
Due to the delay in approving the project and the adverse weather conditions
we now have, it has become necessary to defer deompletion until 1986.
The properties involved are on Ninth Avenue N.E., Peterson Circle, Bradford
Street and Part of Harrington Street.
I recommend that the City notify the property owners of the construction delay
and that payment may be delayed for one year with new notices to be mailed
next year.
The properties affected on Roll No. 205, are as follows:
Account No. 1 thru 8
Account No. 186 thru 188
Account No. 190 thru 196
Account No. 246 thru 254
Account No. 272 thru 274
MVP /pv
cc: Ken
Roberta
Jo
Peterson Circle
Harrington Street
Harrington Street
Ninth Avenue N.E.
Bradford Street
Marlow V. Priebe
Director of'Engineering
ff-al
�.—. \a�� ✓� � �J i �� II r`I�'v �. .il l�;l `. Vv�VI.,./
M E M O R A N D U M
DATE: Sentemncr :T, 1985
TO: Mayor & City Council
Water Billing Department
SU&JECT; _ _ _ Delinquent Water Accounts for the month of Sept_ _ _
Attached is a listing of the delinquent water accounts for the
month of Sentember. Recommend water service be discontinued on
• Monday, September 30, 1985 at Noon.
U1
q4f
Grayce Boll
300 Northwoods Ave.
Hutchinson MH 55350
320 School Road
2 -860- 0320 -081
31.91
Sheldon Crouse
635 Franklin St.
Hutchinson MN 55350
635 Franklin St. S.
1- 395-0635-041
81.75
David Jensen
541 Brown St.
Hutchinson MN 55350
541 Brown St.
1- 270 - 0541 -072
59.44
cc: Lloyd Schlueter
108 Oakland Ave.
Hutchinson MN 55350
Kerry Stkridz
506 Glen St. S.
Hutchinson MN 55350
506 Glen St. S.
1- 420 - 0506 -062
83.02
Richard Sturges
534 Madson Ave.
Hutchinson Mn 55350
425 Third Ave. S.E.
3- 045- 0425 -081
61.75
Knutson Mortgage Fin. Co
Washington Ave.
Minneapolis MN
Cisd. Acct.
Lisa Wertz
c/o Marlene's Sty. Shop
Silver Lake MN 55381
405 Main St. S.
1- 685- 0405 -273
12.03
Clsd. Acct.
Harland Earls
24 Jefferson St.
Hutchinson MW .55350
24 Jefferson St.
1 -570- 0024 -001
75.30
Paul Reid
446 Hassan St S.
Hutchinson MN 55350
446 Hassan St. S.
1- 480- 0446 -091
154.86
Roger Stee on
14 Century Ave.
Hutchinson MM 55350
14 Century Ave.
1- 295 - 0014 -061
40.65
Promises to pay 10/04
Leonard tirkhus
Rt. 2 Box 3D
Dassel MN 55325
400 Lynn Road
2- 610- 0400-015
58.07
R. Hohlford
985 Milwaukee Ave.
Hutchinson MN 55350
Clsd. Acct.
Darol Wylie
400 Lynn Rd.
Hutchinson Mn 55350
506 Adams St. S.
3 -210- 0506 -092
82.96
Randy Gunderson
207 S. Seventh St.
Montevideo MN 56265
Promises to pay 10/02
i
Cameo Cleaners
37 Main St. N.
Hutchinson MM 55350
37 Main St. N.
1- 680 - 0037 -021
343.60
Terry Rallaham
418 N. Gilman
Litchfield MN 55355
105 Adams St. S.
3- 210 - 0105 -043
38.99
Jay Freeland
304 1st Ave. S.E.
EyWIR€ I. MN '95310
Larry Rusch
725 Franklin St.
Hutchinson MN 55350
725 Franklin St. S.-
1- 395- 0725 -051
72.59
0
r�
Earl Skelly
36 Main St. N.'
Hutchinson MN 55350
546 Jefferson St. S.
1 -570- 0546 -091
71.79
Betty Klima
Rt. 1
Silver Lake MN 55381
C1sd. Acct.Total Now Due:124.91
Cathalyn Weise
560 Glen St. South
Hutchinson MN 55350
560 Glen St. South
1- 420 - 0560 -023
33.00
Elmer Runke
Star Route
Garrison MN 56450
Promises to pay 9/27
•
(612) 587-5151
Ham• CITY OF
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
MEMORANDUM
DATE: September 18, 1985
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Conditional Use Permit as requested by Quentin Larson
Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom-
mendation with respect to the aforementioned request for a conditional use
permit.
HISTORY
On August 30, 1985, Quentin Larson submitted an application for a conditional
use permit to allow the moving of a house located at 203 2nd Ave. S.W. to Lynn
Road, (West 109' of Lot 5,1 Block 5. BonniwelI's First Addition). A public
hearing was held at the regular meeting of the Planning Commission on Tuesday,
September 17, 1985. There were several people present from the neighborhood
who voiced their concern about the request. A petition stating concerns of
the neighborhood was presented.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee
paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on September 5, 1985.
3. The proposal is in conformance with the requirements of a conditional
use permi t.
RECOMMENDATION
It is the recommendation of the Planning Commission that the aforementioned
request for a conditional use permit be granted contingent upon the
stipulation that the cost of drainage and the installation of services be the
responsibility of the property owner.
Respectfully submitted,
Roland Ebent, Chairman
Hutchinson Planning Commisson
RESOLUTION NO. 8119
RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER
SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO
ALLOW THE HOUSE LOCATED AT 203 2ND AVE SW TO BE MOVED TO A LOT ON LYNN ROAD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY,OF HUTCHINSON, MINNESOTA:
FINDINGS
1. Quentin Larson of Hutchinson has made application to the City Council
for a Conditional Use Permit from Section 8.03 of Zoning Ordinance No. 464 to
allow the house located at 203 2nd Ave. S.W. to be moved onto a lot on Lynn
Road, with the following legal description:
West 109' of Lot 5 Block 5 Bonniwells First Addition to the City of
Hutchinson
2. The City Council has considered the recommendation of the Planning
Commission and the effect of the proposed use on the health, safety, and
welfare of the occupants of the surrounding lands, existing and anticipated
traffic conditions, and the effect on values of properties in the surrounding
area and the effect of the use on the Comprehensive Plan.
3. The Council has determined that the proposed use will not be detri-
mental to the health, safety, or general welfare of the community nor will it
cause serious traffic congestion nor hazards, nor will it seriously depreciate
surrounding property values, and the proposed use is in harmony with the gener-
al purpose and intent of the Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The application for a Conditional Use Permit for the purpose designated
is granted, contingent upon the stipulation that the cost in installing
service to the property as well as storm sewer drainage be the responsibility
of the property owner.
Adopted by the City Council this 24th day of September, 1985.
Attest:
Gary D. Plotz
City Clerk
o ert H. Stearns
Mayor
•
(612) 587 -5151
JWC HAITCHINSON, /T Y OF HUTCHINSON
WASHINGTON AVENUE WEST
MINN. 55350
M E M O R A N D U M
DATE: September 18, 1985
TO: MAYOR & CITY COUNCIL ------------- - - - - --
PROM: PLANNING COMMISSION — — — — — — — — — — — — — — — — — — — —
SUBJECT: AMENDMENT TO SUBDIVISION AGREEMENT — — — — — — — — — — — —
The Planning Commission recommends approval of the amendment
to the subdivision agreement as requested to allow an access
into the McDonald's parking lot from Century Avenue, with the
stipulation that the access be an "entrance only" drive.
40
0
0
9 -,2.
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, September 17, 1985
0 1. CALL TO ORDER
FOR YOUR INFORMAT10X
The meeting was called to order by Chairman Roland Ebent at 7:30 p.m.,
with the following members present: Marlin Torgerson, Elsa Young, Don
Erickson, Shu -Mei Hwang, Larry Romo and Chairman Ebent. Members absent:
Thomas Lyke. Also present: City Administrator Gary D. Plotz and Director
of Engineering Marlow Priebe.
2. MINUTES
The minutes of the regular meeting dated Tuesday, September 17, 1985, were
approved as presented on a motion by Mr. Torgerson. Seconded by Mr.
Hwang, the motion carried unanimously.
3. PUBLIC HEARINGS
(a) CONSIDERATION OF CONDITIONAL USE PERMIT AS REQUESTED BY QUENTIN
LARSON
Chairman Ebent opened the public hearing at 7:32 p.m. with the
reading of publication 03459 as published in the Hutchinson Leader on
Thursday, September 5, 1985. The request is for a conditional use
permit to allow the moving of the house located at 203 2nd Ave. S.W.
to a lot located on Lynn Road (the west 109' of Lot 5 Block 5
Bonniwell's First Addition to the City of Hutchinson).
Mr. and Mrs. Quentin Larson were present to explain the request. Mr.
Larson stated that the existing garage and breezeway would be removed
from the house. A new two -car garage would be built on the proposed
location. The garage would be unattached and have wood siding. There
would be a new foundation. They plan to do quite a bit of interior
remodeling. The brick and stucco exterior would remain. The
contractor recommends that two catch basins be built to handle a
any drainage problems.
Director Priebe explained that the installation of the storm sewer
drain is the responsiblity of the the property owner. Usually, the
last open spot is also the lowest spot and the additional drainage is
needed. He also stated that services to the property would have to
be installed at the expense of the property owner. When this
property was first developed this was part of a larger lot. Since
then, the lot has been split and that is why services are not in
place.
Mr. Bob Grambow of 567 Lynn Road, owner of property to the north of
proposed site, was present to state his concern about the drainage
problem at the site, and presented a petition signed by several
neighborhood residents stating that same concern. He also wanted to
know who would be responsible for the cost of installing the storm
. sewer and services to the property. Mr. Grambow also stated that
they were under the impression that there lot was 99' wide and had
1
just recently learned from the County Recorder's office that it was
only 79.
Mr. Gordon Frank of 595 Lynn Road, owner of property to the south of
the proposed site, was present to state his concern about putting an
old house onto the lot that might not fit in with the surrounding
houses. He stated that previous owners of the lot had wanted to
build but were told the site was unbuildable. Director Priebe
responded that anyone who had approached his office about building
had only been told that they would be responsible for the cost of
services and drainage, but not that they couldn't build there. They
then dropped the idea on their own.
Mr. Ebent asked about landscaping in regard to drainage. Mr. Larson
responded that they would landscape it to drain to the catch basins
in the rear or to the street in the front.
Mr. Erickson asked about the proposed time frame for the project.
Mr. Larson responded that they hope to have the exterior work
completed this fall, allowing them to do the interior work during the
winter. He further stated that their similar project on Franklin
Street has been held up due to the rain. Mr. Erickson stated he
thought stipulating a date for completion should be considered.
Mr. David Gehrke of 570 Lynn Road asked about who would be
responsible for the maintenance of the storm drain. Director Priebe
responded that the City doesn't have any policy about who would be
responsible for keeping the drain open (keeping leaves & debris from
covering it), but that it would be in the best interest of the
property owner to do so. As far as maintenance of the storm sewer
itself, he expected that the City would accept it as part of the City
Storm sewer system to be maintained in the same way as the rest of the
City's storm sewer.
Mr. Erickson made a motion to close the hearing at 7:55 p.m.
Seconded by Mr. Torgerson, the motion carried unanimously. Mr.
Torgerson made a motion to recommend to City Council approval of the
conditional use permit as requested with the stipulation that the
cost of drainage and the installation of services be the
responsibility of the property owner. Seconded by Mr. Hwang, the
motion carried unanimously.
4. OLD BUSINESS
None.
5. NEW BUSINESS
(a) CONSIDERATION OF AMENDMENT TO SUBDIVISION AGREEMENT AS REQUESTED BY
MCDONALD'S RESTAURANT
Director Priebe explained that the subdivision agreement for this
property stipulated that there would be no access to Century Avenue is
within so many feet of Highway 15 South. This stipulation had been
included because of the developer's request for the curved street and
M
I
because of the expected increase in traffic on Century when it
becomes a through street.
The McDonald's Restaurant request to put an entrance into their
parking lot from Century Avenue would require amending the
subdivision agreement. Staff recommended the request be approved,
with the stipulation that the access be an "entrance only" drive.
It was the consensus of the Planning Commission that a Century
Ave. entrance would be more convenient for the McDonald's customers.
After discussion, Mr. Torgerson made a motion to recommend approval
of the subdivision amendment to allow an "entrance" only access from
Century Avenue to the McDonald's parking lot. Seconded by Mr. Romo,
the motion carried unanimously.
(B) REVIEW OF SECTIONS 6-13, SUBDIVISION ORDINANCE #466
Director Preibe presented suggested changes for Sections 6 -13. After
discussion, it was decided to review all the changes and seta public
hearing on the.changes at the next regular meeting.
(C) NOTICE OF REZONING REQUEST
City Administrator Plotz stated that the City had received a request
for rezoning of property located outside the City limits on Hwy 15
South from agricultural to commercial (Highway Business District).
He stated we are awaiting notification from the County before taking
Y
action.
E
6. ADJOURNMENT
There being no further business, Mr. Torgerson made a motion to adjourn
the meeting. Seconded by Mrs. Young, the motion carried unanimously and
the meeting was adjourned at 8:20 p.m.
K
(612) 587 -5151
JWJUTCHINSON, ITY OF HUTCHINSON
WASHINGTON AVENUE WEST
MINN. 55350
M E M O R A N D U M
DATE: September 19, 1985
T0: _Mayor and City Council ----------- - - - - --
FROM: Kenneth B. Merrill, Finance Director
------------------------ - - - - --
SUBJECT: - Fire Department /Rescue Department _ Equipment Certificate
Included with today's list of payables is an invoice for the rescue
truck body which had been bid early this year. We will issue a check
to 3-D for $45,700 with reimbursement from the Rural Fire Department
fund of $13,700. The City's half ($32,500) is now also due.
Because of the method of financing, equipment certificate, and for cash
flaw purposes, we ask the,.authorization of issuance of an equipment cer-
tificate @8X due December 1, 1985, and which would be purchased by the
improvement bonds of 1983. An 8% interest rate would be favorable and
represents top interest rates the City is now able to receive.
/ms
cc: Butch Henke
40
MEMORANDUM
TO: Mayor and Council Members
FROM: Butch Henke
HUTCHINSON
FIRE DEPARTMENT _
205 Third Avenue South East •
HUTCHINSON, MINNESOTA 55350
Chief., Orlin "Butch" Henke
DATE June 14, 1985
SUBJECT: Payment to 3D Fire Apparatus for Rescue Truck
Total Cost was $64,390
Balance Left $45,700
I have been in contact with Mr. Dennis Zieman President of 3D Fire Apparatus in
Wisconsin. He has told me that we can expect to pick up our Rescue Truck sometime
in July. I will be going to the plant about 3 weeks before delivery to inspect
the vehicle and to go over the specs. When 3D calls to tell us that the vehicle
is ready for delivery we will be going back out there to drive it back. At this
time we must pay 3D Fire Apparatus the balance due which is $45,700. The Rural
Account has already paid $18,790. You must bill the Rural Account $13,405 minus
intrest from 1 November 1984 on $9,345. $9,345 is 'h of $18,790 or total cost of
the Ford chassis that the Rural Account paid for on 2 November 1984.
The Contract with 3D stated C.O.D.
If you have any questions please contact me after July 1, 1985. I will be out
of town untill then.
•
E
, City ........:.......... .......of ...........Hutchinson
6tate of Ninneogta
McLeod
Countyof ............................................... ........ .I......_............., ,/lpplication No.................
Application for License to Sell Cigarettes at Retail
The undersigned resident...._ of the .............. .... _ ............... City ................ - ............ of s
.........._ Hutchinon ...- ...................._._.,
in the .county of .................... .McLeod ....................................... State of Minnesota, HEREBY a1.4KE .... RPPLIC.4-
TION FOR LICENSE to be isawed to ............. .Clayton .......... ... ...... . ... ...Shoutz .............._ ......... ..................... __ .......... _ ....... _.........
.
to sell cigarettes and cigarette papers and wrappers at retail at. ...._.._ ......... 7 .........Wes t ..... t ..Wa-.-..-..-. sh --.... . ...
ry
. ............ D .__......._...... -_
Hwy. 7 west
in the ............. __ City Hutchinson_.___._ said county and state for Via term of
three months _..._._....--, beginning with the, ... -..; . .................day of...._._October..................... _.................. -,
19..85...., subject to the bozos of the State of Minnesota, and the ordinances and regulations of said
_..._City .__.._._.of...._._._ -.. Hutchinson _.... __...._._...._;__...pertaining thereto, and Turewit3z deposit
... 500 .. ..........................._.in f,. the fee therefor.
��
Dated..._.Septe ...........`. 19 -85 -. _....�._.__.....- �`` ..............._._. _._ ..........
:.- ......- .- -..... .... _...............
J `
� F A I DD � 000
'�^.ti: cl Iit:TC1'.Uiy09 'V
f
AMERIC,=,V -
HUTCHINSON POST NO. 96
Hutchinson, Minnesota 55350 �
LO
' Srr?igN�
pxcmvm w
BY +y
�t�C16819
�'L'1'I�.I2A:ti� -, � ;��' �'i➢�i�EIG:� �1'.� gam:-
�F
THE UNITED STATES FROM
AN ASSOCIATION OF MEN FOUNDED 1898 yr^ POST 906
WHO HAVE FOUGHT
AMERICA'S FOREIGN WARS
ON uwo AND SEA
Hutchinson, MN
AND IN THE AIR
Larry Knepp
Commander
SEP1995 w)
� o
September 24, 1985 �v® fD
Hutchinson City Council
``r�0168
Hutchinson City Hall
Hutchinson, Minnesota 55350
! Gentlemen:
We at the VFW Post 906 request that Sunday liqour be
put on the November ballot.
Sincerely,
Larryjroepp
Commander
Ll
- a
IU
0
ii n. SIN 351511
61 113e7 -20f-23
�,�2021zc�a2q S
S�p1g$S
1�
Dear City Council Members:
we. .._.erry and Larry Bethke as owziars Victorian
Inn Sunday liyu.r. feel it would be a
rrene ^dous benefit t, the � Y of HutcmiLL.,_ _._ 1 tv us
as ae venture iL,z; - our ne-,IT business,
:f a -'%�'�
yN� ie p x� � wa] J
.:J
Larry Bet pike
CROW RIVER COUNTRY C .J�
• P.O. BOX 9
HUTCHINSON, MINNESOTA SS350
September 24, 1985
Dear Council members;
We Would like to have the Sunday Liquor issue put on the
November ballot. Our club members have expressed an interest
in having liquor available on Sundays. Thank you.
! Ssn<erely,
r; • -a a1• w• r
•
SEA 1,985
RECMV -6
SY
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I
RLGUL. "j%' COU.iCIL MLETING
September
24, 1985
•
WATER $ SEWER FUND
*State Treasurer
social security
$407.65
*Commissioner of Revenue
sales tax for August
339.64
*U.S. Postmaster
1000 14� stamps
140.00
Craig Powell
deposit refund
20.00
Henry J. Heinecke
operators meeting
7.58
Consulting Eng. Diversified
engerineering services
96,509.08
Hutch Wards Agency
refrigerator
309.17
Blue Cross Blue Shield
medical ins. for October
1353.56
Crow Chemical
chemicals
24.50
Curtin Matheson Scientific
chemicals
81.84
Firemans Fund Schools Inc.
LTD insurance for October.
47.68
Feed Rite Controls Inc.
supplies
834.76
Hutch Cennex
gasoline
936.42
Logis
computer charges
478.41
Mn.Valley Testing Lab.
testing
11.50
State Treasurer
PERA
245.74
Water Products
meter and parts
1056.72
$
102,804.25,
CENTRAL GARAGE
*State Treasurer
social security
$ 55.05
.
Land Care Equipment
supplies
175.50
Lano Equipment
parts
86.96
Blue Cross Blue Shield
Oct. medical ins.
213.43
Borchert Ingersoll Inc.
repairs & parts
620.13
Crow River Glass Co.
repairs
20.00
Firemens Fund School Ins.
October LTD ins.
6.60
Harpel Bros.
parts
21.25
Hutch Iron and Metal
parts
4.00
Jerabek Machine
parts
3.90
MacQueen Equipment
parts
47.94
Road Machinery
repairs
264.50
Ruffridge Johnson
parts
42.00
State Treasurer
PERA
33.18
Teply Equipment
repairs $ parts
774.16
Town $ Country Tire
repairs
46.00
Wigen Chev. Co.
repairs $ parts
591.02
W. D. Cooling
repairs
121.54
$ 3,127.78
GENERAL FUND
*State Treasurer
social security
$ 2974.12
Percy Anderson
refund volleyball
75.00
Eugene Iverson
%safety boots
30.00
•
Eileen Torrey
dep.reg.state meeting
35.39
Carolyn Schumann
dep.reg.state meeting
31.57
Earl Haarstad
%safety boots
30.00
September Jacobson
basic video production class
12.00
David Franzen
water rescue school
15.00
Carl Fratzke
used air conditioner
273.00
0
� 1
U
James Popp
James C. Marka
James Haasl
Karen McKay
Express Photo Lab
Henn. Co. Chief of Police Assn
NISF
Jims Garden Service
Gerard Associated
Hutch Com. Dev. Corp.
Hutch Hi School
NISF
Mn. Rec. 4 Park Assn.
Mn. Maintenance Co.
MORA
MASCPC
Dtn. Govt Finance Assn.
MDI INC
Quast Transfer Inc.
Radisson Arrowwood
1985 Star Cities Con f.
State of Mn. NDC
William Vo Tech
Warren Chemical Co.
Witte Sod
3 -D Fire Apparatus
Amoco Oil Co.
Ag Systems
Browns Greenhouse
John Bernhagen
Blue Cross Blue Shield
Chamber of Commerce
Co. Treasurer
Communication Auditors
Copy Equipment
Firemens Fund Schools Ins.
Deans Discount Foods
Hutch Iron $ Metal
Hutch Fire Dept.
Orlin Henke
ICMA Retirment Corp.
Ind.School Dist. 423
Ind.SChool Dist. 423
Logis
Motorola
Northwestern Bell
Northern States Supply
Dean O'Borsky
Homer Pittman
Gary Platz
Rutz P1bg $ Htg.
Ruffridge Johnson Equipment
Shopko
James Schaefer
State Treasurer
Town & Country Tire
Marilyn Swanson
water rescue school
bldg. seminar
officer survial courts
logis meeting
processing
field training course
rubber mat
weed cutting
1 yr subscription
500 stamps
1985 annual
state fees
dues
supplies
200 maps
membership dues
registration fees
book
freight charges & mdse
room reservation
registration fees
seminar
crash injury course
chemicals
360 yd sod
rescue truck body
gasoline
part
trees
Star City Annual Conf.
Oct. med. ins.
balance of funds
dl fees
repairs
parts
Oct. LTD ins.
supplies
supplies
1985 firetown aid
mileage
contribution
cost sharing tennis courts
bldg. supervisor
computer charges
quarterly payment
terminal line
supplies
seminar expenses
bldg. official meeting
HUD meeting expense
sparts
parts
mdse
last half Sept. compensation
PERA
tires and parts
,:c =s -tte tapes
61.74
$ 8.27
56.77
13.49
7.95
369.00
10.99
1125.00
36.00
110.00
18.00
40.00
100.00
347.00
60.00
10.00
75.00
14.95
292.68
75.00
50.00
250.00
102.00
108.20
180.00
45,700.00
21.74
1.22
1034.82
108.29
14,310.83
1250.00
94.00
50.10
184.35
602.41
61.97
34.54
25,074.00
65.67
142.46
3785.00
110.50
3711.93
733.50
326.50
31.20
93.74
8.69
38.23
6.30
84.90
99.90
1001.00
3821.88
38.00
5.98
I
w '
_J-
Wm. Mueller $ Sons street materials
Hutch Cennex gasoline
BOND FUNDS
Fire Hall Const. Fund
J.C.Penney Co. typing stand
1981 Parking Fund
1st State Bank of Brownton contract payment- B.Carlson
LIBRARY CONST. FUND
Metro Systems Furniture furniture
K StainedGlass leaded windows
Witte Sod 1050 yrds sod
POOL $ RECREATION FUND
Korngiebel Architecture fees
LIOUOR STORE FUND
City of Hutchinson
payroll
State Treasurer
PERA
State Treasurer
Soc.
Security
Quality Wine $Spirits
wine
&
liquor
Griggs Cooper $ Co.
wine
$
liquor
Ed Phillips $ Sons
wine
&
liquor
Quality Wine $Spirits
wine
$
liquor
Griggs Cooper $ Co.
wine
&
liquor
Ed Phillips $Sons
wine
$
liquor
Ed Phillips & Sons
wine
$
liquor
Twin City Wine Co.
wine
$
liquor
0
$2030.50
5055.75
$116,652.02
55.55
669.30
805.60
175.00
525.00
1505.60
9882.78
4388.93
165.17
273.99
1353.69
936.91
1645.03
1241.88
1808.35
227.60
2219.80
4211.19
18,472.54
J.W. Hanson Construction Company Wowalks . Curb AGuff r * aawwayPavkv
• Highway 22 South Hutchinson, Minnesota 55350 Telephone: 8121587.2475
M
September 23, 1985
Marlow Priebe, City Engineer
City Hall
Hutchinson, Iinnesota
Subject: Plowman & W igen Parking Lots
Dear ::r Priebe
It is our desire to request an extension on the completion date of the
V igen and Plowman OFF — Street Parking Lots. If the weather permits, we would
like to proceed with the excavation and gr ®vel base this fall and installation
of Curb & Gutter and Bituminous surfacing early next year 1986.
Sincerely yours
James W Hanson
- _ n
O5 Mot
ut0
,1
•w
241.9
4.66
1965 . - mpro✓ewen4S
SOO*�i ' �n �c;s.f eKd a f JJar�lecvoods
- Gurb i:,PIaGe- - Base akd
Cohstr•u�i��Dh -
`Cu r4b Ra se
2 ~ C Osr Sf�uG� ion
v 3 ol baste ca,�siiu��la�
a
CL
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'uc �. "s, iJ _: � •! SA,�,�, Lr .�t' '[ }. a -N, Y'.3- { r.�.�+n., _'.- _ •'l
-
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IA
pia �ix'�f"ia
� -H -- a•�`_= _ ••,.'
,1
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241.9
4.66
1965 . - mpro✓ewen4S
SOO*�i ' �n �c;s.f eKd a f JJar�lecvoods
- Gurb i:,PIaGe- - Base akd
Cohstr•u�i��Dh -
`Cu r4b Ra se
2 ~ C Osr Sf�uG� ion
v 3 ol baste ca,�siiu��la�
a
CL
;" ...- - •r - 'fir a
'uc �. "s, iJ _: � •! SA,�,�, Lr .�t' '[ }. a -N, Y'.3- { r.�.�+n., _'.- _ •'l
-
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•
Page 1
(OVER)
FOR YOUR INFORMATION
August 1985
PIONEERLAND LIBRARY
SYSTEM
Treasurer's
Report
Curtis Johnson,
Treasurer
AUTOMATION
INCOME
BUDGET INCOME
MTD
YTD
MTD
BUDGET YTD
BUDGET
Bitce
$111,468.29
$ 85,962.84
Receiptal
State /Federal Aid
44,880.00
112,717.00
206,100.00
Big Stone County
658.00
16,452.75
21,937.00
*Chippewa County
2,123.00
53,617.50
*71,490.00
Kandiyohi County
3,130.00
70,330.50
93,774.00
McLeod County
42,134.96
60,824.00
Meeker County
41,020.50
59,072.00
Swift County
499.58
8,687.00
8,687.00
17,374.00
Appleton
276.00
6,438.00
8,584.00
Benson
548.00
12,777.75
17,037.00
Glencoe
659.00
5,562.25
16,686.75
22,249.00
Graceville
117.00
2,886.77
3,849.00
Hutchinson
1,387.00
36,435.00
48,580.00
Kerkhoven
114.00
2,659.50
3,546.00
Litchfield
886.00
9,051.50
27,254.50
36,206.00
Ortonville
382.00
9,525.00
12,700.00
Willmar
2,384.00
57,543.75
76,725.00
Bird Island
206.00
4,809.00
6,394.00
*Dawson
285.00
6,644.25
* 8,859.00
Hector
188.00
2,917.34
4,376.00
*Madison
332.00
7,731.00
*10,308.00
Renville
224.00
5,332.75
6,957.00
Cash Receipts
2,993.17
29,636.30
44,975.00
Gifts
281.00
904.00
Interest
690.10
5,194.74
98000.00
Reimbursements (local govt)
*Chippewa County
23,435.25
*31,247.00
*Madison
2,482.50
* 3,310.00
*Dawson
3,881.75
* 5,177.00
Other Reimbursements
55.54
6,818.41
6,000.00
Other (KCWL)
1,000.00
Total Receipts
14,398.58
72,200.56
617,754.52
896.650.00
Glencoe Fund
4,635.00
Implementation Grant (1984)
6,000.00
KCWL
671.00
TOTAL RECEIPTS & BALANCE:
$183,668.85
$703,717.36
$907,956.00
Automation Totals
14,398.58
18,000.00
TOTAL RECEIPTS, BALANCE & AUTOMATION MTD & YTD
$183,668.85
$718,115.94
$925,956.00
•
Page 1
(OVER)
August 1985
EXPENDITURES%
PIONEERLAND LIBRARY SYSTEM Treasurer's Report (Continued)
MTD YTO % OF EXP CURRENT
%PFNOTTURf3- 'EXPENLTTCRfT -TO fST- '-[UDC"?
ACCT GROUP... .DO
•
.00 000% .00
-tJL0KAKT -
PERSONAL SERVICES
-
-
SALARIES AND 'w AGES
47.036.65
382.188.11
65.43%
584.135.00
----HEAETFr-ITZSURA -Lt
lq03'0-.m-- - 17iTi3".3
-b
• DO0-
RETIREMENT INSURANCE
4.096.59
33.730.97
59.89%
569325.00
ACCT
GROUP...
52.764.07
433.377.41
65.03%
666.460.00
-MA I ETR
BOOKS - ADULT
6.422.87
39.592.42
71.63%
55.274.00
BOOKS - CHILDREN
1.171.76
7.624.14
45.491
16.760.00
7 71
Uv
-3iV :00
93*134
396C0.00
PERIODICALS
415.23
13.773.07
71.00%
19.400.00
PAMPHLETS
.00
16.00
5.33%
. 300.00
3v 2 4v.-Z,> 83:2
VIDEO DISCS L TAPES
25.00
7.584.71
135.94%
5.800.00
AUDIO DISCS AND TAPES
.00
128.63
128.63%
100.00
- W0-W O'F7Lv- mtiPS- -
T3:tIL
13:D
MICROFORMS
.00
255000
.00%
.00
BINDING
•DO
476.08
79.351
600.00
ALLT
... --
• oq.uu
CATALOGING
OCLC CHARGES
59157.13
12.997.13
67.80%
19.171.00
----CZR-VENT,LJR LHAKitS o
ACCT
GROUP...
5.414.84
16.423.86
64.26%
28.671.00
VEHICLES
•
•
INSURANCE
.00
.00
.00%
29300.0
ACCT
GROUP...
19111.92
9 .966.27
56.11%
179763.OD
TELEPHONE AND LINE
710.14
6.386.46
79.831
8.000.00
TERMINAL MAINTENANCE
.00
000
000%
1.400.00
•
90000-
ACCT
GR9UP•..
19323.33
11.712.92
67.32%
17.400.00
EQUIPMENT
NEW twulPmEm
S OO
Jv
A/V EQUIPMENT
.00
80.00
2.86%
29800.00
EQUIPMENT MAINTENENCE ANO CONTRACTS
3.086.41
6.503.10
65.03%
10.000.00
. jwj
ACCT
GROUP•.. '.
39310.71
129541.49
62.40%
209100.00,'
OTHER-
4
LUSJUDIAL 5UPPLIES AND EQUIPMENT
154.65
LVUUUOUU
SUPPLIES AND PRINTING,
39716.91
18.805.07
98.58%
199075.00
PROMOTIONAL AND PROGRAMMING
000
311.89
62.38%
500.00
- 51AFF
U14.ul -
• Z-%X
5951U.UU7
MILEAC.t'AND MEETINGS - TRUSTEES
153.75
19977.72,
' 64.42%
3VOTO.00
PROF. MEMBERSHIPS (TRUSTEESI
•00
510.00 _
100.00%
510.00y'
INSURANCt
*00
6fauvezz
1130144
•
ADS AMO LEGAL NOTICES
235.06
357.66
397.4C%
90.00
AUDITING
000
1.400.00
116.672
19200.00
BOOKKEEPING
225.00
19800.00
60.00%
39000.00
ACCT GROUP..• 5.367
KOHL
36.416.15 90043% 409272.00
000 365.00 57.38% 671.00
000 .00 .00% .00
AUTOMATION FUND 293' ;7.58
ACCT GROUP... 2.347.51
ORG. TOTAL..._ 79.677.75
ENDING CASH BALANCE $103,991.10
Page 2
a�9 »o•�0 17.77. ao 9uuu•%mv
159302.44 65.66% 239306.00
6149124.84 66.76% 9199956.00
$103,991.10
0
FOR .YOUR JIM R
HUTCHINSON COMMUNITY DEVELOPMENT CORPORATION '10S
Board of Directors Meeting
September 5, 1985
MINUTES
Directors Present:
Art Cooper
Tom Daggett
Don Glas
Buzz Burich
Glenn Matejka
The meeting was called to order by Art Cooper.
Others Present:
John Bernhagen, Exec. Director
Mark Myers, Chamber Exec. Vice Pres.
Gary Plotz, City Administrator
Motion by Glas, seconded by Burich, to approve the minutes of the August 1,
1985, meeting. Carried.
Motion by Matejka, seconded by Daggett, to approve the treasurer's report.
Carried.
It was announced that all plans were in place for HCDC Annual Meeting on
September 9, 1985, 6:30 p.m. at the Crow River Country Club. A banquet
and program to follow. Re- organization of the Board will be held after
the banquet.
Motion by Glas, seconded by Matejka, that the Revolving Loan Fund document,
as presently formulated, be recommended to the City Council. This will be
officially presented at the October 8, 1985 City Council meeting.
Motion by Matejka, seconded by Burich, that Business Development Services,
Incorporated, be recommended to the City Council to do a targeted marketing
study in the amount of $5,850. This proposal covers a period of two
years. This recommendation for a targeted marketing study was requested
by the City Council.
The Star City Annual Conference will be held at the Ramada Inn, St. Paul,
on September 16 -18. Several Board members indicated they would attend.
Bernhagen reported on various activities as follows:
We are incurring additional expenses in running the office and further
discussion will be held with the Chamber regarding this.
Brief reports were given concerning a boat manufacturing business, a
combination golf bag and cart, a container manufacturer, and a firm
in Cosmos employing many of its people from the Hutchinson area.
A scrap book and photo album were displayed that are used to record
• the history of the organization and various community activities.
HCDC Board of Directors Meeting
September 5, 1985
Page 2
The final draft of "Developers Guide" was discussed and it will be ex-
plained at a City Council Workshop September 11, 1985.
On Friday, September 6, 1985, we were asked to furnish people in doing a
filming to be used by the State in showing the "Haws" of a business..
retention program. The State wants to work with our targeted.markettag
results in developing the use of an industry softward package for ex-
panding businesses that they have purchased.
Motion by Burich, seconded by Glas that the executive director be
granted permission to go to the National Development Council Training
sponsored by the Minnesota Department of Energy and Economic Development
This is a 4 -week training session, one week per month starting in
November. The titles of the various weeks are: Economic Development
Financing, Business Credit Analysis, Real Estate Financing, and
Advanced Deal Structuring. Motion carried.
Meeting adjourned at 8:45 a.m.
Mext meeting to be held on Thursday, October 3, 1985, at 7:00 p.m.
at John Bernhageu's home.
n
TOASTMAS T EiZS 'N d ERIATION L N
TERRENCE J. McCANN
Executive Director
September 16, 1985
Gary D. Plotz
City of Hutchinson
37 Wash. Avenue W.
Hutchinson, MN 55350
Dear Mr. Plotz:
�s "Ut
. Y
LO S rp 198,5
(
or
FOR YOUR INFORMATION
It is our pleasure to inform you that George F. Field has successfully
completed the first section of the Toastmasters International Communication
and Leadership Program.
The Communication and Leadership Program is a training program designed
to help participants improve their speaking and leadership skills in a club
environment. To finish the program, participants must complete a series of
rigorous assignments which provide instruction and practice in the basic
techniques of public speaking. Participants also learn to offer con -
structive evaluation of others' efforts, and they have the opportunity to
serve as club leaders. Since the program is self - paced, those completing
the program show a high degree of self - motivation and a strong interest in
self- improvement.
The achievement of Toastmaster Field will benefit you as an employer.
Participation in the Toastmasters program involves working and communicating
with people from a wide variety of professions and vocations. Through such
interaction, participants gain a valuable awareness of the business and
professional community in which they live and work. They increase their
self- confidence and understanding of others, and they become better
listeners, thinkers and leaders. These skills help them become more
effective in their work environment.
We know you will be pleased to learn of this recognition and to make note of
this important development in the life of Toastmaster Field.
Sincerely,
Terrence J. McCann
Executive Director
TJM:mr
Enclosure
A/
200 N -NUE a SANTA ANA. CALFCRNIA 92711 a (714) 542 -6793 T
• AGENDA
SPECIAL COUNCIL MEETING
WEDNESDAY, SEPTEMBER 112 1985
7:00 P.M. - FIRE STATION
• Targeted Industrial Market Study - Presentation by John Bernhagen and
Representative from Business Development
Services, Inc.
• Developer's Handbook - Presentation by John Bernhagen
• Builder's Handbook - Presentation by Homer Pittman and Gary Plotz
• Personnel Policy Improvements - Presentation by Hazel Sitz
• Civil Service Policy Changes - Presentation by Dean O'Borsky and Jim Schaefer
• Truck Routes - Presentation by Marlow Priebe and Jim Schaefer
• How to Change Voter Precinct Boundaries - Presentation by Jim Schaefer,
Ken Merrill and Gary Plotz
• • Continuation of Discussion of Proposed 1986 Budget
Enclosed For Your Review:
- Targeted Industrial Study Proposal - Sept. 3, 1985
- Developer's Guide - Prepared.by HCDC
- Builder's Handbook And Proposed Modifications
- Personnel Policy Improvements
- Civil Service Policy
- Truck Route Memo
- Voter Precinct Memo
0
f3iX
September 3, 1985
The Honorable John Bernhagen"I
Executive Director
Hutchinson Community
Development Corporation
45 Washington Avenue East
Hutchinson, MN 55350
Dear John:
lsuskoss Deftlopmsnt semess Inc.
Thank you for your call requesting information on BDS and our
ability to provide Hutchinson with marketing assistance.
Targeting your efforts at companies that are expanding and have
the capacity to invest in your community can be difficult without
professional assistance.
The quality of life a community provides to its residents is
directly affected by the quality and quantity of development.
Knowing how to implement an effective economic development
program is a job which requires many skills and a team oriented
approach.
Business Development Services Inc. presently serves as a staff
for many large and small communities in the midwest. The
experience we have acquired by addressing the needs of cities
with different problems enables us to act quickly and effec-
tively. Financial analysis, marketing and research are just a
few of the skills which we use to identify and locate companies
investing in new production and servicing facilities. Our staff
is a unique combination of people with backgrounds and knowledge
to address your needs.
We believe that your community has tremendous potential for new
development and would accept the challenge which Hutchinson
offers with great enthusiasm. It is our hope that we will be
given the opportunity to work with you to achieve the community's
desired development goals.
Sincerely,
BUSINESS DEVELOPMENT SERVICES INC.
Michael J. Mulrooney
President
MJM /mc
Enclosure
Im''116
Business Development services
PROPOSAL FOR HUTCHINSON, MINNESOTA
RE: TARGETED MARKETING STUDY
A successful economic development program in a community requires
a very specialized approach and strategy. Business Development
Services Inc. is aware of the complexity of economic development
and recognizes the need and benefits of a disciplined process.
With this proposal we have developed a review of our services
which would serve as a basis for a work plan and the criteria by
which the City of Hutchinson could evaluate our performance.
1. Community Assessment.
The first step in designing a
to perform an analysis of both
environment of the community.
might include:
A. Fiscal constraints.
B. State policies.
C. Federal policies.
D. Economic conditions.
E. Technological changes.
targeted marketing strategy is
the external and internal
Some of the external factors
Internal factors would include elements such as:
A. Economic activity in the community; i.e., retail sales,
wholesale sales, new construction, hotel /motel occupancy
rates, etc.
B. Income levels.
C. Employment data.
D. Taxes.
E. Housing; i.e., number of units, age of housing, new
construction.
0
•
Proposal for Hutchinson, Minnesota
Page 2
• F. Physical environment= i.e., in the surrounding area, land
uses, availability of land, etc.
G. Transportation.
H. Utilities.
I. Community services.
J. Education.
R. Climate.
L. Industrial mix.
By using Hutchinson's labor market studies and other
available information, we would provide an assessment of
Hutchinson's economy. The assessment would include infor-
mation such as:
A. The land and labor pool available immediately or within
the City.
B. The economic incentive and political tools currently
available for industrial and commercial development.
C. The quality of the transportation network.
D. The quality (skilled vs. non - skilled) of the work force
and the corresponding wages.
E. The quality, quantity, expected expansion, and projected
longevity of current industry.
Personal meetings with each industry in the City of
Hutchinson will be conducted to determine their expansion
plans and evaluate their projected longevity at their current
location. The results and findings of the community analysis
work will be presented to the City of Hutchinson for their
review and comment. The community assessment of Hutchinson
would be completed in a 90 -day time frame.
2. Targeted Marketing Plan.
Based on the community assessment and Hutchinson's currently
adopted economic development plan, Business Development
Services Inc. would chart a course of action including a
timetable and list of industrial types which Hutchinson
• should pursue over the next " months. An extensive matching
process will be completed identifying industries by SIC
codes, which have an economic linkage to Hutchinson.
Proposal for Hutchinson, Minnesota
Page 3
n
LI
High technology and agribusiness /food processing firms have
been identified as primary prospects for growth, relocation,
and /or expansion in Minnesota. The identification of these
firms can be determined by researching U.S. Department of
Commerce Standard Industrial Classification Codes. There are
approximately 500,000 manufacturing firms in the United
States; and, when combined with foreign firms, they represent
a broad market. There are a variety of qualifications that
can be applied to refine the broad market to a manageable
list of high potential prospects. Qualifications the City of
Hutchinson may wish to consider would include:
• The company's current location.
• Whether it is a headquarter or branch location.
• The company's net worth.
• The company's current sales volume.
• The current number of employees of the company.
• The year the company was founded.
• The relationship of the company to other firms in the
area and the skills of the labor force as identified
through research.
By using the above criteria, the broad market can be reduced
to a primary prospect list to be contacted through a
marketing program. BDS would identify major categories of
industry which would have a fit with the City of Hutchinson.
It would be important that marketing materials be appropri-
ately designed to address the needs and, therefore, attract
the attention of prospective businesses. BDS would identify
the names of actual businesses to recruit and design and
assist the community in implementing a marketing program to
approach these businesses.
3. Public Meetings /Reports.
Representatives of BDS will meet to report program progress
at least once each month in Hutchinson to the City Council or
the Hutchinson Community Development Corporation. We have
estimated that the total cost associated with this project
will not exceed $5,850.
6. Qualifications and Experience.
The principals of Business Development Services Inc. are
Michael J. Mulrooney, formerly the Director of the Economic
Division of the State of Minnesota, and Patrick W. Pelstring,
formerly the Economic Development Coordinator for the City of
Coon Rapids and Vice President of Commercial Real Estate for
Mid America Bank Systems. The background and'experience of •
Mr. Mulrooney and Mr. Pelstring are detailed in the attached
resumes.
Proposal for Hutchinson, Minnesota
Page 4
In addition to Mr. Mulrooney and Mr. Pelstring, Ms. Deborah
Grams will be assigned to work on this project as part of the
Hutchinson Marketing Team. Ms. Grams is an expert in
research and marketing and is also a former resident of
Hutchinson. Her familiarity and continued interest in the
community will provide for an accurate assessment of the com-
munity's development potential.
•
Business Development Services
MICHAEL J. MULROONEY
Biographical Sketch
VOCATIONAL EXPERIENCE
Current: President and Principal in Business Development Services,
Inc. BDS assists local units of government in structuring
and operating broad based economic develooment programs.
The company specializes in business recruitment and
packaging public and private sector business financing
plans. BDS also works directly with private businesses
arranging financing, preparing business plans and relocation
or expansion assistance.
Previous: Served four years as Director of the Business Development •
Division, Minnesota Department of Energy and Economic
Development; one year as Financial Specialist, Minnesota
Department of Economic Development; three years as Economic
Development Coordinator for the City of Coon Rapids and; one
year as a Public Accountant.
As Director of Business Development for the State of
Minnesota, initiated the State's successful Star Cities
Program for promoting economic development and established
Opportunities Minnesota Incorporated, a State wide SBA cer-
ti-ied develooment company for providing project financing
through Minnesota.
Specialties: Financial Analysis, Financial Structuring for Business,
Private and Public Sector Financing including Venture
Capital, Industrial Revenue Bonds, Small Business
Administration loan programs, Economic Development
Administration Grant and Loan Programs, Farmers Home
Administration Programs, Department of Housing and Urban
Development Grant and Loan Programs, Tax Increment
Financing, Targeted Marketing Studies, and Business
Recruitment.
•
•
4)
n
U
'Michael J. Mulrooney
Biographical Sketch
Page 2
Undergraduate:
Post Graduate:
EDUCATIONAL BACKGROUND
Graduated with honors in 1975 from St. Cloud State
University with a Bachelor of Science Degree in
Accounting and Finance.
Master of Business Administration Candidate 1983 with
Finance Concentration, College of St. Thomas.
Special: Economic Development Institute, University of
Oklahoma, National Development Council Economic
Development Series, Wilson Learning Corp., Counselor
Selling, Managing Interpersonal Relationships, and
RO1.
PROFESSIONAL ASSOCIATIONS
National /Regional: Serves as Board Member, Minnesota Industrial
Development Association; Member American Economic
Development Council; Member National Council on Urban
Economic Development; Mid America Economic
Development Council; Member Minnesota Entrepreneurs
Club; Member Governor's Council on Rural Development -
Value Added Task Force; Director Minnesota State
Advisory Council on Vocational Education and; Member
Society for Advancement of Management.
Local: Director, Coon Rapids Development Company and;
Director, N.E. Economic Development Council, City of
Minneapolis.
a
f31K
PATRICK W. PELSTRING
Biographical Sketch
Business Development SeMces
VOCATIONAL EXPERIENCE
Current: Vice President and Principal of Business
Development Services, Inc. BDS assists local
units of government in structuring and operating
broad based economic development programs. The
company specializes in business recruitment and
packaging public and private sector business
financing plans. BDS also works directly with
private businesses in arranging financing, pre-
paring business plans and relocation or expansion
assistance.
Previous: Served three years as Economic Development
Coordinator for the City of Coon Rapids and three
years as Commercial Vice President for First Bank,
Coon Rapids,
Specialities: Financial Analysis, Tax Increment Financing, Small
Business Administration loan programs, Industrial
Revenue Bonds, Business Recruitment, Target
Marketing studies, local development company admi-
nistration and fund raising.
EDUCATIONAL BACKGROUND
Undergraduate: Graduated in 1976 from Bemidji State University
with Bachelor of Arts Degree.
Post Graduate: Business Administration course work at the
University of Minnesota; Several lending oriented
Minnesota Banker Associate Courses; National
Development Council, Economic Development Series.
PROFESSIONAL ASSOCIATIONS
Regional /National: Former Secretary for Minnesota-. Industrial
Development; Member National Council on Urban
Economic Development; Member Mid America Economic is
Development Council.
Local: Secretary, Coon Rapids Development Company; Vice
Chairman, Economic Development Commission.
Patrick W. Pelstring
Biographical Sketch
Page 2
PROFESSIONAL ASSOCIATIONS
TREASURER
Coon Rapids Development Company
(5/79- 10/81)
SECRETARY
Minnesota Industrial Development
Association
(1981 -1983)
0
•
VICE - CHAIRMAN
Coon Rapids Economic Development
Commission
(1980)
MEMBER
National Council on
Development Council
(1980- Present)
M
Urban Economic
(612) 587 -5151
f/!/TCN' CITY OF HUTCHINSON
a 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E N 0 R A N D U M
DATE: September 9, 1985
T0: Mayor and City Council --------------- - --
FROM: Gary D. Plotz, —City Administrator —
SUBJECT: Proposed Modifications to Citizens Hand —
book — — — — — — —
----------------- - -- --
SUGGESTIONS FOR IMPROVEMENT
Throughout Book Enhance important points or copy with bold type.
Middle of Page 1, List common items requiring a building permit and some
Point No. 1 that do not. ADD: Permit required for any work over $250.
Bottom of Page 1, Location and hours of Building Official's office and
Point No. 6 prior notice of timeframe for inspection checks.
Page 3 Make form at top of page larger and easier to read.
Page 3, Under ADD: Each item 1 -9 must be inspected and approved
Point No. 9 before proceeding.
After Page 5 ADD: Section on Planning And Zoning.
FORMS TO INCLUDE (Reduce Size):
Sample ExcavationtPermit
Sample Plumbing, Sewer and Water Connection
• Sample Application for Gas and Electric Service
Sample Application for Building Permit
Sample Energy Conservation Form
Sample Heating Schedule Form
Location Within
Book:
Cover
Redesign cover
by moving City "Logo" to bottom of page.
Inside Cover
Spaces between
copy to spread out on page.
Throughout Book Enhance important points or copy with bold type.
Middle of Page 1, List common items requiring a building permit and some
Point No. 1 that do not. ADD: Permit required for any work over $250.
Bottom of Page 1, Location and hours of Building Official's office and
Point No. 6 prior notice of timeframe for inspection checks.
Page 3 Make form at top of page larger and easier to read.
Page 3, Under ADD: Each item 1 -9 must be inspected and approved
Point No. 9 before proceeding.
After Page 5 ADD: Section on Planning And Zoning.
FORMS TO INCLUDE (Reduce Size):
Sample ExcavationtPermit
Sample Plumbing, Sewer and Water Connection
• Sample Application for Gas and Electric Service
Sample Application for Building Permit
Sample Energy Conservation Form
Sample Heating Schedule Form
PLANNING COMMISSION - Typical Forms:
Sample Rezoning Form
Sample Variance Form
Sample Conditional Use Permit Form
MAPS:
City Map - showing Zoning Districts
/ms
-2-
(612) 587 -5151
f/UlIH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
_ HUTCHINSON, MINN. 55350
'Septenber ll, 1985
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
In addition to the reo= ended changes shown in the draft personnel
policy, please note the following:
Section 12 - sick Leave (page 4) REM*= ADDING
"Requests for sick leave consideration in case of long term
emergency situations may be brought to the personnel coordinator
• or city administrator in writing, with the right of appeal to
the city council.
"Relief police dispatchers and part time officers shall be paid
time and one half on hol ids. (police MW--recmren3atic nj
Section 9 - Overtime (page 31
There has been an mployee request that the council oonsider
paying overtime after a specified number of hours an any
one day.
present law does not have such a requixenent. We have a number
of employees whose normal work day is now 12 hours, 10 hours,
or varied hours between 8 and 12.
it would probably cause a problem to pay daily overtime before
12 hours/day.
This is for discussion.
•
(612) 587.5151
• /"Y
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
_- HUTCHINSON, MINN. 55350
September 8, 1985
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: PERSONNEL COORDINATOR HAZEL SITZ
RE: PERSONNEL POLICY
Attached is a draft of the city's personnel policy with old text and
proposed changes shown. A brief explanation follows for the proposed
changes.
Page Section
Explanation
1 2
Retirees who have returned to work on a part time
basis are not eligible for benefits.
•
J
Police civil service rules discuss the hiring,
discipline and dismissal policies of the police
department.
2 5
Completion of probationary period has traditionally
been handled as shown in the new text.
3 7
Adding reference to picnic and other activities as
requested by the council.
3 8
The Federal Fair Labor Standards Act presently
applies, as per the recent Supreme Court decision.
3 9
The Federal Fair Labor Standards Act does not permit
the use of compensatory time for employees who are
covered under its terms.
Salaried employees (that is, bona fide
administrative, executive or professional employees)
are exempt from the Fair Labor Standards Act. The
Supreme Court decision does not require a change in
policy concerning salaried employees.
4 11
The statement concerning accrued leave in the year
preceding retirement was inadvertently omitted from
•
the present policy. Previous policies have
contained the statement.
4 12
A stated one -day limit is added for family
emergencies, as per our actual practice.
The established work schedule for permanent part
time employees is 12 maonths, as per our actual
practice.
6 16 The Martin Luther King Holiday will be observed the
third Monday of January, beginning in 1986. In past
practice, all mandatory holidays have been paid
holidays. See the attached memo from the League of
Minnesota Cities concerning this.
7 20 Under our present city charter, the city council is
the authority responsible for dismissals from
service.
These are the changes I recommend. The council may want to discuss
handling of the Martin Luther King Holiday or any other policy item of
concern.
max G league of minnesota cities
BKKATA
1985 -86 City Calendar of Important Dates, June 1985
Page 8 of the Calendar list& Martin Luther King's birthday as an
optional legal holiday. It in not an optional holiday. It is one of
nine mandatory holidays. M.S. 645.14. Subd. S designates Martin Luther
King's birthday, the third Monday in January, as a state holiday. The
law takes effect in 1986.
State law designates nine mandatory holidays:
• Now ?ear's Day
• Martin Luther King's birthday
• President's Day
• Memorial Day
• Independence Day
• Labor Day
• Veteran's Day -�
• Thanksgiving
• Christmas
The statute gives cities the option to designate Columbus Day and
the Friday after Thanksgiving as holidays.
6
0
Note that nothing In the statutes requires that any.holiday be a
paid holiday. While the city cannot require its employees to work on a
state holiday, except where there is an actual necessity, the statute
does not require that this be paid time off. The number of paid
holidays is up to local discretion. If union contracts or personnel •
policy provisions specify which holidays.will be paid holidays for city
employees, the city must abide by those provisions unless they change
them.
In the use of the new Martin Luther King holiday, beginning in
1986 cities should not hold meetings and should not be open for business
on the third Monday in January. Before then, cities should also address
the issue of whether or not this will be a paid holiday.
•
•
•
TABLE OF CONTENTS
PAGE
SECTION
1
PURPOSE
1
SECTION
2
SCOPE OF RESOLUTION
1
SECTION
3
APPOINTMENTS
1
SECTION
4
PHYSICAL EXAMINATION
1
SECTION
5
PROBATIONARY PERIOD
2
SECTION
6
RECORDS AND PROMOTIONS
2
SECTION
7
COMPENSATION
2
SECTION
8
HOURS OF WORK
3
SECTION
9
OVERTIME
3
SECTION
10
PAY DAYS
3
SECTION
11
VACATION LEAVE WITH PAY
4
SECTION
12
SICK LEAVE
4
SECTION
13
MILITARY LEAVES
5
SECTION
14
LEAVES WITHOUT PAY
5
SECTION
15
JURY OR WITNESS DUTY
5
SECTION
16
REST PERIODS AND HOLIDAYS
5
SECTION
17
ADDITIONAL BENEFITS
6
SECTION
18
RESIGNATION
6
SECTION
19
GRIEVANCE POLICY
7
SECTION
20
LAYOFFS
7
SECTION
21
DISCIPLINE
7
SECTION
22
RETIREMENT POLICY
8
SECTION
23
UNLAWFUL ACTS
8
SECTION
24
PENALTY
9
SECTION
25
CONDITIONS OF EMPLOYMENT d WORK RULES
9
SECTION
26
EFFECTIVE DATE
9
D R A F T RESOLUTION NO: D R A F T
RESOLUTION RELATING TO CITY PERSONNEL
AND ESTABLISHING A BASIC PERSONNEL POLICY
THE COUNCIL OF THE CITY OF HUTCHINSON RESOLVES:
SECTION 1 PURPOSE It is the purpose of this Resolution to
establish a uniform and equitable system of personnel administration
for employees of the city. The city's affirmative action plan is
incorporated into this personnel policy as if it were fully described
herein. The affirmative action policy statement will be found in the
appendix of this document.
SECTION 2 SCOPE: PERSONNEL COVERED Except as otherwise
specifically provided, this Resolution applies to all employees of the
city except the following:
1. All elective officials
2. The city attorney
3. Members of city boards, commissions, and committees
4. Volunteer firefighters and other volunteer personnel
5. Emergency employees
6. Retirees
to Ter employees not regularly employed in permanent positions
Employees in permanent full time positions are those whose regularly
scheduled duties consist of 80 hours in a two week pay period, year
round. Employees in permanent part time positions are those whose
regularly scheduled duties consist of at least 40 hours but less than
80 hours in a two week pay period, year round.
PROVISIONS SUPERSEDED IN CERTAIN CASES Any employee included in
a collective bargaining agreement entered into in accordance with the
Public Employment Labor Relations Act, M.S. 179.61 to 179.76, shall be
exempt from any provision of this part which is inconsistent with such
statute or rules and regulations adopted thereunder. Adopted o�licee
civil service rules shall apply to covered employees o he police
de artmen�otTi� n t is part 7-s n n e y or supersede
any provision of the Veterans' Preference Act, M.S. 197.45 to 197.481.
SECTION 3 APPOINTMENTS Every appointment to municipal service
shal l be made by the appointing authority on the basis of merit and
fitness for the position. When required by law or by the city
administrator or council, merit and fitness shall be ascertained by
written, oral, or other examinations designed to evauate the ability
of the candidate to discharge the position for which the examination
is held. No member of a department head's immediate family shall be
appointed as a subordinate employee within that department. In no
case shall an immediate relative of an incumbent councilman be
appointed to the municipal service.
SECTION 4 PHYSICAL EXAMINATION All new permanent full time
employees shall be required to have a physical examination by a
licensed physician designated by the employer. This physical
examination shall be for the purpose of assisting in evaluating the
employee's fitness for the position. The cost of the examination
shall be borne by the employer and a report made to the employer.
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SECTION 5 PROBATIONARY PERIOD The first six months of
employment shall be regarded as a probationary period and shall be
utilized for observing the employee's work, for securing the most
• effective adjustment of the employee to the position, and for
rejecting any employee whose performance does not meet the required
work standards. Every original appointment and every promotional
appointment is subject to this six month probationary period. In the
case of police officers under civil service rules, the probationary
period is twelve months.
The appointing authority may terminate a probationary employee at any
time during the probationary period if in the appointing authority's
opinion the working test indicates that the employee is unable or
unwilling to perform the duties of the position satisfactorily or that
the employee's habits and dependability do not merit continuance in
the position. The employee so terminated shall be notified in writing
of the reasons for the termination and shall not have the right to
appeal unless he is a veteran, in which case the procedure prescribed
in M.S. 197.46 shall be followed.
A permanent employee terminated during the probationary period from a
position to which he was transferred or promoted and not terminated
from the city Service as provided in these rules shall be placed on a
leave of absence without pay. When a vacancy arises in the class from
which the employee was promoted or transferred, such employee shall be
reinstated in that position.
•immediately prier to the expiration of the probationary period; the
_ department head sham notify the council in writing whether or net the
services of the employee have been satisfactory and whether or net the
employee will be continued: if the notification states that the
employee will be eent4nued; the employee shall become a permanent
employee at the end of the probationary period:
An employee who has completed the period of probationary service and
who a�t received,, be re com_ l e�ti on o t af�Ti t erioT� teen
notice Trom t e-he rF�tment head that s services are�nate— sfiaTT
�s�eerred to ayeuccesstul ly com else probationary erFodo
and attained —tom status ova permanent employee.
SECTION 6 RECORDS AND PROMOTIONS Adequate personnel and service
records shall be kept for every employee in order that recorded date
may serve as a basis for the appraisal of merit and efficiency.
Promotions will be made on the basis of merit and efficiency. It is
the policy of the city to promote existing qualified employees where
possible in order to fill vacancies.
SECTION 7 COMPENSATION All employees of the city shall be
compensated according to the position classification and pay plan
adopted by the council; provided, however, that after recommendation
of the department head and city administrator, the council may change
or modify any wages or salary of any employee at any time that it
deems it necessary in the interest of good personnel administration.
. The council shall cause to be made periodic evaluations of salary
scales and fringe benefits to assure equitable compensation.
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Any wage or salary so established is the total remuneration for
employment, but shall not be considered as reimbursement for official
travel or other expenses which may be allowed for the conduct of
official business. Unless approved by the council, no employee shall
receive pay from the city in addition to the salary authorized for the
position to which he has been appointed.
__ However compensation in the
form of an annual picnic, holiday activity, at a �er�
,
e a�oriz d by the city counc to ee cotr u ons 0e�to employees an or board i� em3ers.
is po cry Shall not opera e o
prevent employees from working in more than one position when
authorized by the council.
SECTION 8 HOURS OF MORK The work week and work day for al l city
employees shall be as determined by the department head and approved
by the council. The work schedule shall fairly reflect the demands
and apportion the work of each department or activity. The regular
work schedule shall conform to the provisions of the Minnesota
applicable Fair Labor Standards Act. The normal work year consists of
2080 hours for fulItime employees, incuding all authorized absences.
SECTION 9 OVERTIME Employees to whom the M4nnesete Fair Labor
Standards Act (FLSA) appl ies shal 1 be compensated at a rate of time
and one half after 48 40 hours in one week or after 80 hours in a two
week pay period. In tFe case of full time city employees who also
serve on a part time basis in the police or fire departments, the
hours worked in the part time positions shall be paid at the rate
assigned to such positions. Overtime rates shall net apply to this
part time peliee or fire department serv4ee; as agreeable with the
MFESA-.
Employees eevered by the MFLSA and paid on an hourly basis shall be
permitted the option of bank4ng overtime hours up to a maximum of 88
hours; rather than reee4v4ng overtime pay; at the discretion of the
department head. Eanpensatery time for these employees mast be used
no more then twelve months from the time it is earned: Employees
shell give advanee netiee to the department head of desired dates for
use of eempensetery time; and the department head shall determine
whether requested dates allow for reasnable sehedul4ng of work within
the department-. 6empensetery time may be used to bring total paid
hours only up to 88 in a pay peried-.
ta�Payment of overtime will comply with the applicable Fair Labor
s -TC t.
Salaried employees exempt from the Fair Labor Standards Act shall
arrange their work schedules according to the requirements of their
respective positions; flexible work hours are allowed. Earned time
off shall accrue for not more than twelve months and shall be used in
blocks not to exceed 40 hours.
SECTION 10 PAY DAYS Pay periods shall end bi- weekly on
Saturdays. Pay days shall be bi- weekly on Fridays following the end
of the pay period. When a pay day falls on a holiday, employees shall
receive their pay the preceding work day.
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SECTION 11 VACATION LEAVE WITH PAY Vacation leave shall be
determined by length of service based on individual anniversary dates
for permanent full time and permanent part time employees. Only those
permanent part time employees who have worked 1200 hours or more in
• the anniversary year preceding are entitled to paid vacation leave.
For these employees, vacation leave shal l be granted on a pro -rata
basis. For permanent full time employees, the paid vacation schedule
is as follows:
1 After completion of one year of continuous service, 80 hours
(2 weeks) shall be granted per year.
2 After completion of seven years of continuous service, 120
hours (3 weeks) shall be granted per year.
3 After completion of twelve years of continuous service, 160
hours (4 weeks) shall be granted per year.
If a paid holiday shall fall during an employee's vacation leave, the
holiday shall not be counted against the vacation time.
As vacation leave is granted to employees for a period of recreation,
each permanent full time employee of the city must use at least 40
hours of vacation leave each year. Beyond this requirement, leave
time may accrue up to a maximum of two times the annual leave, for
future use. In the ear preceding retirement, there shall be no
maximum limit on accrued eave. eave time not use & accor -dTn t6`-his
policy shall be of�i ted-
Employees shall give advance notice to the department head of desired
vacation dates, and the department head shall determine whether
requested dates allow for reasonable scheduling of work within the
•department. When possible, vacation days shall not be scheduled for a
r, pay period when overtime is also required.
Any employee leaving the municipal service in good standing after at
least one year of service and after giving proper notice of such
termination of employment shall be compensated for vacation leave
accrued and unused to the date of separation.
•
SECTION 12 SICK LEAVE Sick leave may be granted only for
absence from duty because of personal illness, including appointments
for necessary medical, dental or eye care, legal quarantine, or
serious illness brief emergency situation (not to exceed one day) in
the immediate family. nI ddition� mum ofd ve ays slc�eave
may be allowed when necessary in the case of death in the immediate
family. Immediate family is defined as husband, wife, son, daughter,
father, mother, sister, brother, father -in -law and mother -in -law.
Sick leave shall be granted to all probationary, permanent full time
and permanent part time employees. For permanent part time employees,
sick leave shall accrue on a pro -rata basis commencing after an
established work schedule of twelve months has determined eligibility
for this benefit. @therwf'9__e_o_r_TuTT —timme employees, it shall be
granted according to the follow Trig cFied
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I Sick leave shal l accrue at eight hours per month, up to a
maximum of 720 hours. After the accumulation of 720 hours,
a payback of one -third of the amount over 720 hours will be
made annually on or about February 1. No further payment
will be made on termination of employment.
2 On retirement or upon death before retirement, a payback of
one -third of the amount over 240 hours will be made.
3 Any employee who is determined to be eligible for workers
compensation benefits during absence from duty will receive
such benefits in lieu of a portion of the sick leave
benefit.
To be eligible for sick leave with pay, an employee shall report as
soon as possible to the department head the reason for the absence and
keep the department head informed informed of the condition. An
employee may be required to submit a medical certificate for any sick
leave, at the discretion of the department head, city administrator or
council. Using or claiming sick leave for a purpose not authorized in
this section may be cause for disciplinary action including transfer,
demotion, suspension, or dismissal.
For the purpose of accumulating additional vacation or sick leave, an
employee using earned vacation leave or sick leave is considered to be
working.
SECTION 13 MILITARY LEAVES Every employee to whom M.S. 192.26
or 192.261 applies is entitled to the benefits afforded by those
sections subject to the conditions herein prescribed. •
SECTION 14 LEAVES WITHOUT PAY The city administrator may grant
any permanent employee a leave of absence without pay for a period not
exceeding 90 days except that he may extend such leaves to a maximum
period of one year in case the employee is disabled or where
extraordinary circumstances, in his judgment, warrant such extension.
No vacation, holiday, sick leave or other benefits, except group
insurance coverage, shall accrue during a leave of absence without
pay. The eligibility for group insurance during such leave shall be
governed by the terms of the policy in force at the time. The city
shall not pay any costs of insurance premiums for an employee taking a
leave of absence without pay.
Payment for prior accrued sick leave may be made during a leave of
absence without pay upon receipt of a written statement from a medical
doctor certifying the employee's inability to work for a specified
period of time.
SECTION 15 JURY OR WITNESS DUTY When an employee performs jury
duty or is subpoenaed as a witness in court or voluntarily serves as a
witness in a case in which the city is a party, the employee is
entitled to compensation from the city equal to the difference between
his regular pay and the amount received as a juror or witness.
SECTION 16 REST PERIODS AND HOLIDAYS Every regular employee,
when working under conditions where a break period is practicable, •
shall be granted a 15- minute break period in each half of a normal
shift. Each department head shall schedule rest periods so as not to
interfere with work requirements.
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The f o I lowing calendar days,
fix, are paid holidays.
1 New Year's Day
2 Martin Luther King Day
rdent s Day
4 Memorial Day
5 Independence Day
6 Labor Day
and such other days as the counci 1 may
7 Veterans' Day
8 Thanksgiving Day
9 Thanksgiving Friday
10 Christmas Day
When a holiday falls on a Sunday, the following day is a holiday.
When it falls on a Saturday, the preceding day is a holiday.
In addition to these statutory holidays, employees shall be allowed a
half day (4 hour) floating holiday each year which may be used on an
individual basis. Permanent part time employees shal l be granted
holiday pay on a pro -rata basis, commencing after an established work
schedule of twelve months has determined eligibility for this benefit.
The city hall shall be closed for business on each holiday, but
employees may be required to work on paid holidays when the nature of
their duties or other conditions require. An employee required to
work on a holiday may receive another day off within 30 days
thereafter as the department head determines. Any employee of the
police department or police dispatch office who works a rotating shift
shall receive 36 84 hours extra pay per year in lieu of holidays, with
payment made in December. Relief police dispatcher!NS hall�e paid
time and one half on holidays. '� and t tjowt cars
SECTION 17 ADDITIONAL BENEFITS In addition to the benefits
listed herein, the city council reminds that the city of Hutchinson
provides term life insurance and long term disability insurance for
all permanent fulltime employees. The city provides fully paid
hospital, surgical, major medical and dental insurance for permanent
full time employees and their dependents. The option for deferred
compensation is offered to all permanent full time employees.
Uniforms or uniform allowances are provided in applicable jobs and
departments. Payments are made for workers compensation insurance,
PERA, Police and Fire PERA, and social security retirement pensions.
Group health insurance may be converted to individual insurance on
termination of employment at the option of the employee. Details on
any of these benefits may be obtained through department heads or the
personnel office.
SECTION 18 RESIGNATION Any employee wishing to leave the
municipal service in good standing except for mandatory retirement
shall file with his department head, at least 14 days before leaving,
a written resignation stating the effective date of the resignation
and the reason for leaving. Failure to comply with this procedure may
be considered cause for denying the employee future employment by the
city and denying terminal leave benefits. Unauthorized absence from
work for a period of three working days may be considered by the
department head as a resignation without such benefits.
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SECTION 19 GRIEVANCE POLICY It is the policy of the city
insofar as possible to prevent the occurrence of grievances and to
deal promptly with those which occur. When any employee grievance
comes to the attention of a supervisory employee, the supervisor shall
discuss all relevant circumstances with the employee, consider and •
examine the causes of the grievance, and attempt to resolve it to the
extent that he has the authority to do so. If the grievance is not
dealt with satisfactorily at that level, the grievance may be carried
up to the next higher administrative level, including the city
administrator and council.
SECTION 20 LAYOFFS After at least two weeks notice to the
employee, the city adm+0strater council may lay off any employee when-
ever such action is necessary because of shortage of work or funds,
the abolition of a position, or changes in organization. No permanent
or probationary employee shall be laid off while there is a temporary
employee serving in the same class of position for which the permanent
or probationary employee is qualified, eligible, and available.
SECTION 21 DISCIPLINE City employees shall be subject to
disciplinary action for failing to fulfill their duties and
responsibilities, including observance of adopted departmental work
rules. It is the policy of the city to administer disciplinary
penalties without discrimination. Every disciplinary action shall be
for just cause and the employee may demand a hearing or use the
grievance procedure of Section 19 with respect to any disciplinary
action which he believes is either unjust or disproportionate to the
offense committed. The supervisor or department head shall
investigate any allegation on which disciplinary action might be based
before any disciplinary action is taken.
Except for severe infractions, disciplinary action against any
employee shall be progressive and follow the steps listed below in
numerical order:
1 Oral reprimand.
2 Written reprimand. A written reprimand shall state that the
employee is being warned for misconduct; describe the
misconduct; describe past actions taken by the supervisor to
correct the problem; urge prompt correction or improvement
by the employee; include timetables and goals for
improvement when appropriate; and outline future penalties
should the problem continue. The employee shall be given a
copy of the reprimand. The reprimand shall be placed in the
employee's personnel file but shall be removed from the
file after one year from the date of issuance if there has
been no subsequent reprimand and no other disciplinary
action has been instituted.
3 Suspension without pay. Prior to the suspension or as soon
thereafter as possible, the employee shal l be notified in
writing of the reason for the suspension and its length.
Upon the employee's return to work, he shall be given a
written statement outlining further disciplinary actions
should the misconduct continue. An employee may be
suspended pending investigation of an allegation. A copy of .
each written statement sha11 be placed in the employee's
personnel file, but if the suspension is for investigation
and the allegation proves false, the statement shall be
removed and the employee shall receive any compensation to
7
which he would have been entitled had the suspension not
taken place,
4 Dismissal. The city adm4n4strater or council may dismiss
• any employee after the employee is given a notice in writing
at least five work days before the effective date of the
dismissal. The notice shall contain the reasons for the
dismissal; the employee's rights under these rules and the
Veteran's Preference Law if he is a veteran; and a statement
indicating that the employee may respond to the charges both
orally and in writing and that he may appear personally
before the official having authority to make or recommend
the final decision.
The following other disciplinary actions may be taken against any
employee
after steps 1 and 2 above have been followed:
A
Involuntary demotion. This step shall be taken only if the
employee does not have the ability to function at a higher
level.
B
Forced transfer to a comparable position under a different
supervisor. This step may be taken only if the problem is
due to personal incompatibility between the supervisor and
employee.
C
Withholding a salary increase or decreasing the employee's
salary. The employee shall be notified in writing of the
action and the resasons therefor. A copy of the notice
shall be placed in the employee's file. In no case shall an
employee's salary be decreased below the minimum of the
salary range of the class or below the applicable minimum
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wage.
In any case of suspension, dismissal, or demotion, the employee shall
be granted a hearing before the city administrator or council if the
employee submits a written request for such a hearing to the
administrator within five working days of notification of the action
taken. The hearing shall be held within ten working days from the
date the request is filed unless the city and the employee agree on an
earlier or later date. If the disciplinary action involves the
removal of a veteran, the hearing shall be held in accordance with
M.S. 197.46.
SECTION 22 RETIREMENT POLICY Every appointed employee of the
city shall automatically be retired upon reaching the age of 70 years.
SECTION 23 UNLAWFUL ACTS No person shall knowingly make any
false statement, certificate, mark, rating or report in regard to any
test, certificate, or appointment held or made under the city
personnel system or in any manner commit or attempt to commit any
fraud preventing the impartial execution of the provisions of this
resolution.
No person seeking employment with or promotion in the municipal
service shall either directly or indirectly give, render, or pay any
money, service, or other valuable consideration to any person, on
• account of or in connection with such test, appointment, or promotion,
or proposed appointment or promotion.
8
No person shall be employed, promoted, demoted, or discharged by the
city or in any way favored or discrimininated against because of
political opinions or affiliations, race, color, national origin,
religion, sex, marital status, status with regard to public
assistance, disability, or because of the exercise of rights under
provisions of the Public Employment Labor Relations Act, M.S. 179.61
to 179.76. No person who is between 18 and 70 years or age shal l be
discriminated against with reference to city employment in any way
forbidden by federal or state law.
SECTION 24 PENALTY Any person violating any provision of
Section 23 of this Resolution is guilty of a petty misdemeanor and
upon conviction shall be punished by a fine of not more than $100.
SECTION 25 CONDITIONS OF EMPLOYMENT AND WORK RULES All
employees share the responsibility for keeping their department
operating in an orderly, safe and efficient manner. At a minimum, all
employees are required to observe the conditions of this resolution
and any adopted department work rules and safety regulations.
SECTION 26 EFFECTIVE DATE This Resolution becomes effective
upon its passage. It replaces Resolution No. 6837, dated June 23,
1981.
ADOPTED BY THE CITY COUNCIL THIS DAY OF , 198.
ATTEST:
Gary D. Plotz, City Ad inistrator
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APPENDIX
CITY OF HUTCHINSON - AFFIRMATIVE ACTION POLICY
RESOLUTION NO. 5605 DECEMBER 9, 1975
The City of Hutchinson desires that every person be given full
and equal opportunities for employment, training and promotion within
the city government and the broader area from which the city purchases
products and services. To that end the City of Hutchinson hereby
establishes an affirmative action policy providing that no individual
• shall be discriminated against with respect to compensation, terms,
conditions or other privileges of employment because of race, color,
-� creed, religion, national origin, marital status, disability, status
with regard to public assistance, political affiliation, sex, or age,
except when a bona fide occupational qualification.
•
The city administor, or his appointee, is directed to implement
an acceptable plan of affirmative action to achieve equal employment
opportunity in the operation of the city government. It is the
responsibility of every department head and supervisor to cooperate
in the implementation of this policy. Failure of any employee to
perform in a manner consistent with this policy will constitute
grounds for reprimand, suspension, demotion or dismissal from the
city's employ, within normal city council and personnel policy
procedures.
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FC177 OF ail/TCH1X Ci J
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: March 19, 1985
TO: Mayor, Council and Salaried Employees
------------------------ - - - - --
FROM; —Gary D. Plotz, City Administrator
----------------------- - - - - --
SUBJECT: Alternative Policies for Vacation and Compensatory Time
------------------------ - - - - --
Council members have requested me to provide a full -range of alternative poli-
cies on vacation and compensatory time for salaried employees.
The following areas have been requested to be addressed (salaried employees):
1. Rate compensatory accumulates
2. Time -frame compensatory time may be used
3. Reporting of compensatory time
4. Vacation utilized in blocks
5. Combining compensatory time and vacation time
The •Mayor and City Council desire to receive input from salaried employees before
placing the topic on the agenda. A special Council meeting will be scheduled to
obtain your input.
The following is a "range" of alternatives; please feel free to add other alter-
natives.
I. RATE COMPENSATORY TIME ACCUMULATED - ALTERNATIVES
A. Accumulation 1 -1/2 X hours over 80 in two weeks
B. Accumulation 1 X hours over 80 in two weeks
C. Accumulation 1/2 X hours over 80 in two weeks
D. No accumulation (encompass in job description)
E. Other alternatives
II. TIME-FRAME TO UTILIZE COMP. TIME - ALTERNATIVES •
A. One year from time earned
B. Six months from time earned
C. Within following two pay periods (four weeks)
D. Within following one pay period (two weeks)
E. Other alternatives
III. REPORTING OF COMPENSATORY TIME - ALTERNATIVES
A. Time sheet similar to hourly (bi- weekly)
B. Bi- weekly time sheet, specifying comp. time hours only
C. Monthly time sheet, specifying comp, time hours only
D. Existing policy - some salaried employees doing it on volunteer basis
E. Other alternatives
IV. VACATION UTILIZED IN BLOCKS - ALTERNATIVES
A. Vacation block up to 2 X annual benefit at one time
B. Vacation block not to exceed annual benefit at one time (4, 3, or 2 weeks,
depending on length o f employment)
C. Vacation in smaller block (2 or 3 week maximum at one time)
D. Other alternatives
V. COMBINING VACATION AND COMP. TIME
A. All combinations
B. Combination not to exceed four weeks at one time
C. No combination, either one or the other taken at a time
D. Other alternatives
In addition to the above input, I have contacted the League of Minnesota Cities.
The League is sending out a packet of information, plus a recent interpretation
by Stan Peskar of the Supreme Court case on compensatory time. Lastly, I will be
doing a survey of other cities in the areas delineated above.
/ms
POLICE DEPARTMENT MEMORANDUM
C,
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DATE July 10, 1985
TO Mayor and City Council
FROM Dean M. O'Borskv. Chief of Police
SUBJECT Civil Service Rules
I have attached for your information a copy of the amended Police Civil
Service Rules and Regulations.
These Rules were adopted in accordance with State Law and supersede
the Rules enacted in 1975.
The city attorney was part of the process and has approved of the changes.
I recommend that the Council move to approve the Rules as adopted.
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CITY OF HUTCHINSON
HUTCHINSON, MINNESOTA
POLICE CIVIL SERVICE COMMISSION
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RULES AND REGULATIONS
COMMISSIONERS
William Miskoff
Robert Prochnow
Joseph Dansereau
JULY, 1985
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TABLE OF CONTENTS
SECTION
1
Definitions
PAGE 2
.
SECTION
2
Scope
2
SECTION
3
Requirements for Entrance and Promotion
2
SECTION
4
Notice of Examination
3
SECTION
5
Applications
3
SECTION
6
Rejection of Applications
3
SECTION
7
Examinations
3
SECTION
8
Eligible Register
3
SECTION
9
Physical Examination
4
SECTION
10
Psychological Examination
4
SECTION
11
Certification
4
SECTION
12
Probationary Period
4
SECTION
13
Temporary Appointments
5
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SECTION
14
Provisional Appointments
5
SECTION
15
Promotions
5
SECTION
16
Discharges
5
SECTION
17
Salaries
5
SECTION
18
Layoff
6
SECTION
19
Suspension
6
SECTION
20
"Transfers, Reductions
6
SECTION
21
Leaves of Absence
6
SECTION
22
Resignation
6
SECTION
23
Retirement
6
SECTION
24
Reinstatement
7
SECTION
25
Requirements
7
SECTION
26
Grievance Procedure
7
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SECTION
27
Classification of Positions
8
POLICE CIVIL SERVICE COMMISSION
RULES AND REGULATIONS •
In the exercise of authority granted by Chapter 419 of Minnesota
Statutes Annotated, the Police Civil Service Commission of the City of
Hutchinson, hereby adopts the following%Rules and Regulations.
SECTION 1 - Definitions.
(a) The word "Commission" used alone means the Police Civil Service
Commission of the City of Hutchinson.
(b) The word "Chief" used alone means the Chief of Police of the City
of Hutchinson.
(c) The term "position" includes "office" and "employment ".
(d) The term "employee" includes all full -time members of the department.
(e) The term "peace officer" includes all employees licensed by the
Minnesota Board of Peace Officer Standards and Training (P.O.S.T.)
and sworn to uphold the laws of the State of Minnesota.
SECTION 2 - Scope - These rules shall apply to all permanent full -time it
employees in the Police Department of the City of Hutchinson, notwithstanding
the provisions of Chapter 197 of State Statutes (Veteran's Preference).
SECTION 3 - Requirements for Entrance and Promotion. Unless otherwise
provided in these rules, a person hereafter seeking appo ntment or promotion
as a peace officer in the Police Department shall be required:
(a) To file a written application on the form prescribed by the Commission.
(b) To fulfill the minimum requirements, P.O.S.T. Board Selection
Standards, and pass the test prescribed by the Commission.
(c) To be licensed or eligible to become licensed by the Minnesota
P.O.S.T. Board and to maintain their licensure if employed as a
peace officer.
(d) To be certified by the Commission for appointment in accordance
with these rules.
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SECTION 4 - Notice of Examination. At least ten days before the examination,
• notices shall be published in a local newspaper and posted at the City Hall and
in the Police Department office. The advertisement is to contain the title of
the position, any minimum requirements, where applicants may apply, and the last
day for receipt of applications. Within at least ten days before the examination,
notice of the date, place and hour of examination shall be mailed to all appli-
cants who are eligible for the examination.
SECTION 5 - Applications. Applications must be filed on approved forms
furnished by the Commission before the closing date set in the announcement.
All applications shall be retained until the expiration of the eligible register.
SECTION 6 - Rejection of Applications. The Commission shall have the power
to reject any application forte the ollowing reasons:
(a) Failure to meet the minimum application requirements.
(b) Past record of crime.
(c) Giving false information.
(d) Former dismissal from public or private service because of misconduct.
• SECTION 7 - Examinations. Examinations shall be competitive in nature and
designed to test the general knowledge and skills of each applicant. Such
examinations shall be administered by the Commission, or upon its direction,
by a competent and reliable testing institution or organizations. The Commission
shall be responsible to see that applicants are tested fairly by means of val-
idated oral and /or written tests. The results will be tabulated without regard
for race, color, creed, national or ethnic background, sex, age, marital status
or political affiliation.
SECTION 8 - Eli ible Re ister. After the examinations have been graded, the
Commission shall notify all can i ates of the results and shall inform all
candidates who pass the examination of the right of veterans to preference.
All candidates who pass the examination to the satisfaction of the Commission
shall be placed on an eligible register ranked according to the sum of the total
weighed scores. There shall be added to the examination rating of a disabled
veteran, if he so elects, a credit of ten points if the veteran obtained a
passing grade without the addition of the credit points. The disabled veteran .
must be able to perform the duties of the position sought with reasonable
efficiency. There shall be added to the.examination rating of a nondisabled
veteran, if he so elects, a credit of five points if the veteran. obtained a
passing grade without the addition of the credit points. The names of veterans
with such augmented ratings shall be entered ahead of non- veterans when their
is -3-
ratings are the same. The fact that an applicant has claimed a veterans •
preference shall not be made known to the examiners. The life of the eligible
register shall be two years; but whenever in the judgment of the Commission
an emergency exists at the end of such period, making it advisable to conduct
another examination at that time, the life of the eligible register may be
extended by the Commission for not to exceed an additional two years. No
applicant's name shall remain on the eligible list during the extension period
without a new application from such applicant.
SECTION 9 - Physical Examination. All new permanent employees shall be
required to have a physical examination by a licensed physician who may be
designated by the employer to determine any disabling illness or impairment of
their physical condition so that their employability for the position under
consideration may be evaluated. This examination shall be an evaluation of the
applicant's general fitness with particular emphasis on detecting the presence
of latent trouble in time for the applicant to take corrective action or to
prevent the employment of a person whose condition would deteriorate or be
aggravated by the position under consideration. The cost of the examination
shall be borne by the employer, and the report made to the employer.
Any candidate who fails to pass the prescribed examination shall be notified
by the Commission. All those who pass the examination shall be notified of
their relative position on the eligible register.
SECTION 10 - Psychologgical Examination. All new peace officers shall be It
required to have a psychological examination by a licensed psychologist who
may be designated by the employer to determine mental suitability for employment.
Subsequently, examinations may be scheduled periodically for any employee as
deemed necessary or appropriate by the Chief of Police. The cost of the
examination shall be borne by the employer and a report made to the employer.
SECTION 11 - Certification. When a vacancy exists, the Commission shall
certify to the appointing officer the name of the three persons standing highest
on the eligible register.
SECTION 12 - Probationary Period. Original appointments shall be followed
by a probationary period of twelve months for peace officers and six months for
all other employees. During that period the appointing officer, after stating
his reason in writing to the Commission, may with the approval of the Commission,
reject the appointee. All appointments, whether original or promotion, shall
terminate automatically at the end of the probationary period unless, during the
last month of the appointee's probation, the Commission certifies that such
probationer performed services that were satisfactory, and that the appointment
shall be made final. A candidate for promotion who is rejected during the
probationary period shall return to the position formerly held.
0
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SECTION 13 - Temporary Appointments. In case of emergency, the Commission
• may be requested to certify names for appointment to a temporary position. The
Commission shall certify the name of the individual standing highest on the
eligible register who is willing to accept such temporary employment. If no
one on the eligible register is willing to accept such temporary employment, the
Commission may certify the name of any other qualified person. No temporary
appointment shall continue for a period of longer than thirty (30) days, nor
shall successive temporary employments be permitted for the same position.
SECTION 14 - Provisional Appointments. Upon receipt of a requisition for
certification to a position for which ere is no eligible list, the Commission
may grant authority to the appointing officer to fill such position by a provi-
sional appointment. Such provisional appointment shall remain in force not
longer than ten (10) days, nor shall successive temporary employments be
permitted for the same position.
SECTION 15 - Promotions. Competitive examinations shall be given for all
promotions within t eserv1`ce. These examinations shall be open to any one who
can meet the minimum requirements of experience. However, the final position
in the promotion register may be weighed in respect to efficiency, character,
conduct and seniority in the local department as the Commission sees fit.
• SECTION 16 - DisChar ems. No employee, after 12 months continuous employment,
shall be discharge exd ce t or cause, and according to the following procedure:
(a) Written charges against the employee filed with the Secretary of the
Commission, either by a superior officer, a member of the Commission,
or the City Council.
(b) Investigation of charges by the Commission, after IO days notice.
(c) An opportunity for the employee to be heard in his own defense.
(d) A final recommendation by the Commission.
SECTION 17 - Salaries and Wages. Compensation for any employee in the
department shall be to accor ance with the provisions of the pay classification
plan established by the City Council. The Commission may discuss wages, hours
and benefits with the department employees and may submit a written statement
to them and the City Council.
0 -5-
SECTION 18 - Layoff. Whenever it becomes necessary to reduce the force
because of lack of work or funds, or for other causes, the Chief or City Council
shall notify the Commission in writing at least two weeks in advance, giving
the number of positions to be vacated and the reasons therefor.
The Commission shall furnish to the City Council, in writing, the names of
the employees to be laid off and the order of layoff. Temporary, provisional,
and probationary appointees shall be laid off first in the order named.
Permanent employees shall be laid off on the basis of the service records, which
may be weighed in respect to efficiency, character, conduct and seniority as
the Commission sees fit.
SECTION 19 - Suspension. For disciplinary purposes, or pending investi-
gation of the actions or conduct which may result in a cause for discharge or
reduction, the Police Commission shall have the power to suspend, with or
without pay, any employee for a period not exceeding 60 days with or without
pay.
The Chief of Police may suspend a subordinate without pay for a period of
less than 60 days for disciplinary purposes without first holding a hearing before
the Police Commission.
A ranking or senior peace officer may suspend a subordinate employee for
the purpose of discipline or pending investigation of charges until the incident
may be reviewed by the Chief of Police or his designee.
SECTION 20 - Transfers, Reductions. The transfer of an employee from a .
position in one grade to another position in the same grade, where both positions
carry the same rate of compensation, shall be called an assignment and may be
made by the Chief, who may assign such employees as in his judgment are qualified
by ability and experience to such posts, tasks and duties as are necessary for
the efficient operation of the service.
SECTION 21 - Leaves of Absence. Any request for a leave of absence must
be made to the Police ivy Service Commission and is subject to their approval.
SECTION 22 - Resignation.. Any employee wishing to leave the municipal
service in good standing shall file with the Chief, at least fourteen (14
days before leaving, a written resignation stating the effective date of the
resignation and the reason for leaving. Failure to comply with this procedure
may be considered cause for denying such employee future employment by the
municipality and denying terminal leave benefits.
Unauthorized absence from work for a period of one working day may be
considered as a resignation without benefits.
SECTION 23 - Retirement. Mandatory retirement age for all full time
employees shall be Oof age. (See also PERA formula for peace officers)
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• SECTION 24 - Reinstatement. Any employee who has been given a special
leave of absence or laid o n accordance with these rules shall be eligible
for reinstatement to positions of the same grade as the position from which
leave of absence or lay -off took place; provided, however, that such eligi-
bility for reinstatement shall not continue longer than one year after such
leave or lay -off.
Employees whose names appear on any reinstatement register shall be re-
instated in the reverse order of lay -off. When vacancies occur, appointments
shall be made from the reinstatement register before certification from any
other register.
No employee shall be permitted to hold outside employment involving more
than 20 hours a week nor more than four hours within 24 hours of any shift.
Any outside employment must be approved as not incompatible with police
department employment and may not involve working in an establishment where
liquor is served. Employees must be available to assume their duties in any
emergency. Outside employment must be approved by the Chief of Police and
a certificate of workman's compensation insurance must be provided by said
outside employer.
SECTION 25 - Requirements. All peace officers are required to pass an
advanced first aid test before completing their first year of service.
No employee may change his shift or be absent from his employment without
consent of the Chief of Police or his authorized representative.
Employees are required to wear uniforms proscribed by the Chief, and
• everyone will keep himself groomed; hair cut neatly, uniform clean and pressed
at all times. The date for changing uniforms will be ordered by the Chief.
SECTION 26 - Grievance Procedure. When grievances are presented at any
supervisory level, employees s a e free from restraint, interference,
discrimination or reprisal. Any employee who believes he has received in-
equitable treatment because of some conditions of his employment may progres-
sively appeal for relief from that condition as follows:
(a) An employee shall take up all grievances with his immediate supervisor.
If the grievance arises out of a matter over which the supervisor has
no control, the employee may request his supervisor to carry such
grievance on his behalf to the Chief of Police. The supervisor shall
be obligated to transmit such appeal to the Chief of Police regardless
of his evaluation of the validity of the grievance.
(b) Chief of Police: An appeal to the Chief of Police must state fully
the nature of the grievance and the steps which have been taken to
achieve its settlement. The Chief of Police shall furnish to the
employee a dated statement in writing of the results of such an appeal.
(c) Police Commission: Failing prompt and satisfactory adjustment, employees
may appeal the dispute in writing to the Commission.for final adjustment.
In no case however, shall the employee carry a grievance to the
Commission without first exhausting the administrative remedies contained
•
herein and in accordance with department policies and procedures.
-7-
SECTION 27 - Classification of Positions. .
CHIEF OF POLICE
THIS IS ADMINISTRATIVE AND TECHNICAL POLICE WORK IN THE DIRECTION OF THE
POLICE DEPARTMENT.
DUTIES
1. Under the direction of the Mayor and within Civil Service rules, acts
as chief administrative officer of the Police Department in all matters
of operations and discipline.
2. Plans, directs, and coordinates all activities of the department. Supervises
the work of patrol officers or delegates supervisory authority to sergeants.
3. Plans and develops training programs for department personnel, subject to
State laws.
4. Formulates and prescribes work methods and procedures to be followed by
the department. Appraises work conditions and takes necessary steps to
improve police operations.
5. Directs, advises and assists subordinates in non - routine criminal or other
investigations.
6. Acts as custodian of all property coming into the possession of the department.
7. Cooperates with State and Federal officers and with other agencies as
required in carrying out law enforcement functions.
8. Prepares the annual budget and controls the expenditures of the department.
9. Orders supplies and equipment as required for the operation of the department.
10. Prepares reports to the Mayor and City Council on a quarterly basis.
11. Acts as a coordinate Civil Defense Director or as a Civil Defense Director.
12. Attends civic and community organization meetings to explain the activities
and functions of the department and to establish favorable public relations.
13. Performs other duties as required. •
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EQUIPMENT: All equipment and supplies of the Police Department.
MENTAL APPLICATION:
Under the general administrative direction of the Mayor,
this position works independently in carrying on Police Department functions.
Employees of the department are subject to the authority of the Civil Service
Board in matters of hiring, firing, promotion and discipline. The work of this
position is reviewed through a discussion of problems and by written reports.
RESPONSIBILITY: This position is responsible for the effective operation of
the Police Department in all phases of its work in the protection of life and
property through the enforcement of laws and ordinances.
EDUCATION, TRAINING, SKILL: Must be licensed by P.O.S.T. or eligible to be
licensed, college graduation desirable, plus several years progressive
• administrative or supervisory experience in police work. Special training
desirable in FBI supervision and management courses or the equivalent. This
position requires the ability to maintain a high level of morale and discipline
among subordinates and the ability to establish and maintain effective working
relationships with officials, other authorities and the public.
EXPERIENCE: Up to 12•months experience in this position for effective performance.
WORKING CONDITIONS: Irregular hours, on call at all times. Element of personal
danger in possible contact with potentially dangerous persons and dangerous
situations.
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POLICE PATROL SERGEANT 6
THIS IS SUPERVISORY POLICE WORK IN THE PROTECTION OF LIFE AND PROPERTY THROUGH
THE ENFORCEMENT OF LAWS AND ORDINANCES.
DUTIES:
1. Supervises uniform patrol officers to assure effective and consistent law
enforcement in the community.
2. Assigns work to uniform patrol officers, giving direction concerning duties
to be performed and level of performance expected.
3. Goes on patrol to observe work performance of assigned uniform patrol
officers, to ensure that approved law enforcement procedures and techniques
are being used by officers on patrol, and to encourage an atmosphere of
open communication with assigned uniform patrol officers.
4. Evaluates performance of assigned uniform patrol officers and as a result •
may provide guidance for correction of training and /or ability deficiencies,
may take disciplinary action, may make recommendations for promotion and /or
transfer, or may reward exceptional performance in various ways.
5. Instructs assigned patrol officers in correct reporting procedures for daily
occurrence reports and other required reports.
6. Monitors daily occurrence reports to ensure consistency in reporting, correct
implementation of accepted departmental procedures, utilization of approved
safety procedures, and proper use and maintenence of equipment.
7. Makes a written report of any investigations or other special assignments to
facilitate any necessary follow -up work by other officers.
8. Interrogates suspects and /or witnesses, obtaining signed statements as may
be required for further legal action.
9. Keeps Chief of Police informed of any pertinent occurances which the Chief
might need to know to coordinate activities of the patrol officers.
10. Performs other duties and assumes other responsibilities as apparent or
as assigned on a temporary basis.
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11. Prepares information and reports for evidence and provides testimony in court.
• 12. Assists County and City Attorney's with court case preparation.
13. Assists as County Court Bailiff for Court held in Hutchinson.
EQUIPMENT: All equipment used by patrol officers.
MENTAL APPLICATION: Under the direction of the Chief of Police and within the
general guidelines or policy statements issued by the Chief, consistent independent
judgment is exercised to carry out the duties of the position.
RESPONSIBILITY: This position has the responsibility and authority to direct,
assign, transfer, suspend, discipline and adjust grievances for uniform patrol
officers. There is responsibility for making decisions which may effect the
safety of personnel under supervision and the welfare of the public.
• EDUCATION, TRAINING, SKILL: Must be licensed by P.O.S.T. or eligible to be
v
licensed. Must have thorough knowledge of the principles and practices of
modern police administration and law- enforcement methods and techniques. Must
have thorough knowledge of and skill in using the various firearms, safety,
and other equipment. Must have a knowledge of first aid and the ability and
willingness to respond promptly in emergency first aid situations. Must have
the ability to perform strenuous duties and sound judgment in emergency situations
which may arise. Must have the ability to establish, maintain, and promote a
cooperative and harmonious relationship with other police department officers
inside and outside the department. Must have the ability to effectively deal
with the public, using tact, leadership skills, and sound judgment. Must have
the ability to communicate effectively in making oral and /or written reports.
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EXPERIENCE: Three to four months experience in the position necessary for
effective performance.
WORKING CONDITIONS: Shifts, weekend work, irregular hours, exposure to all
weather conditions. On call and on duty in emergencies. Element of personal
danger in operation of vehicles during pursuit and in possible contact with
hostile, mentally deranged or dangerous persons.
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• JUVENILE OFFICER /INVESTIGATOR
THIS IS SPECIALIZED POLICE WORK IN THE PROTECTION OF JUVENILES AND ADULTS
DUTIES:
1. Investigates criminal acts and acts of delinquency.
2. Investigates the causes of crime and delinquency and of any conditions
likely to create crime.
3. Acts to prevent crime and delinquent acts by juveniles and adults.
4. Acts to discover and apprehend offenders.
5. Prepares information and reports for evidence and provides testimony in court.
6. Conducts background and security investigations on applicants for handgun
permits, city liquor licenses, department employment and others as required
and directed by the Chief of Police.
• 7. Refers delinquent juveniles to the proper community agencies.
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8. Works with community agencies to obtain aid for any neglected, mistreated
or delinquent child.
9. Acts to promote good police - community youth relations and to educate youth
for the prevention of crime.
10. Maintains all juvenile records. Submits summaries of these records to the
Chief of Police.
11. Prepares daily, monthly, quarterly and yearly reports as required. Prepares
investigative reports on all situations handled.
12. Performs duties of a police patrol sergeant as required.
13. Commands major crime scene investigations and other complex investigative
assignments.
14. Performs related duties as required.
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EQUIPMENT: Squad car, radio equipment, teletype, radar equipment, camera, •
plaster casting equipment, fingerprint equipment, tape recorder.
MENTAL APPLICATION: Under the general supervision of the Chief of Police
this position acts independently in performing a variety of duties. Independent
judgment is used in handling non- routine situations as they arise. Work is
usually reviewed through reports and discussion.
RESPONSIBILITY: This position is responsible for the safe handling of evidence,
money and equipment. Responsibility includes health and safety of persons under
protection and confidentiality of information.
EDUCATION, TRAINING, SKILL: Must be licensed by P.O.S.T. or eligible to be
licensed, plus college level work desirable in psychology, sociology and
investigation. Criminal investigation and crime prevention training desirable. it
Course work or experience in handling juvenile problems plus several years
experience in police work desirable. Skill necessary in interviewing and
dealing with people.
EXPERIENCE: Three to four months experience in this position necessary for
effective performance.
WORKING CONDITIONS: Irregular hours with heavy overtime and interruption of
personal time. On call and on duty in emergencies. Element of personal
danger in operation of vehicles during pursuit and in possible contact with
hostile, mentally deranged or abnormal personalities.
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POLICE PATROL OFFICER
40
THIS IS GENERAL DUTY POLICE WORK IN THE PROTECTION OF LIFE AND PROPERTY
THROUGH THE ENFORCEMENT OF LAWS AND ORDINANCES
1. Patrols a specificied beat on foot or in a patrol car to preserve law
and order, to prevent and discover the commission of crime and to enforce
traffic and parking regulations.
2. Answers calls and complaints involving automobile and other accidents.
Conducts accident investigations providing first aid for injured and
taking safeguards to prevent further accidents. Records observations as
required.
3. Responds to all medical emergencies and be trained in first aid, CPR and
the operation of all related equipment.
4. Makes arrests and issues citations for violations of federal or state
laws or municipal ordinances.
. 5. Takes fingerprints, gathers evidence, obtains witnesses.
6. Reports matters which require the attention of other municipal departments.
7. Answers questions and gives directions, information or aid as requested by
the public.
8. Serves occasionally at the dispatch desk at headquarters.
9. Checks business places after closing hours.
10. Provides escorts for funerals, bank and liquor deliveries, and fire trucks.
Directs traffic as required.
11. Provides services as required for high school activities, county fair,
water carnival, etc;
12. Conducts tours and makes appearances for informative purposes at meetings
as requested.
13. Gives evidence in court.
14. Prepares reports daily or as required for accidents, investigations,
. missing persons, stolen autos, criminal histories, roster cards, violator's
statements, supplementary and miscellaneous reports.
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15. In the absence of a supervisor, the senior ranking patrolman will be •
responsible for ensuring all operations are completed in accordance to
departmental policy.
16. Assist as County Court Bailiff for Court held in Hutchinson.
17. Performs related duties as required.
EQUIPMENT: Radar, intoxilyzer, teletype, radio equipment, camera equipment,
fingerprint equipment, squad cars, fire fighting equipment, crowd control
equipment, firearms.
MENTAL APPLICATIONS: Under the general supervision of the Chief of Police
or sergeant, this position performs work in accordance with department rules
and regulations. This position acts under constantly changing conditions and
exercises independent judgment in acting to meet emergencies. Work is reviewed
through reports, personal inspection and discussion. 10
RESPONSIBILITY: This position is responsible for enforcing laws and ordinances,
for preventing, investigating and detecting crimes, and for the apprehension
of criminals. Responsibility includes safe handling of all equipment used and
safe keeping of evidence. Responsible for safe escort and for the welfare and
safety of persons under protection. The position is responsible for deciding
when a particular act constitutes a criminal offense.
EDUCATION, TRAINING, SKILL: Must be licensed by P.O.S.T. or eligible to be
licensed. Post -high school education in law enforcement required. Adaptability,
emotional maturity, objectivity, skill in dealing with people required.
EXPERIENCE: Two to three months experience in this position required for
effective performance.
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. WORKING CONDITIONS: Shifts, weekends, irregular hours, exposure to all weather
conditions. On call and on duty in emergencies. Element of personal danger
•
in operation of vehicles during pursuit and in possible contact with hostile,
mentally deranged or dangerous persons.
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COMMUNITY SERVICE OFFICER
DUTIES:
1. Enforces city parking regulations for both on- street and off -street parking.
2. Impounds unlicensed, stray and uncontrolled animals.
3. Patrols city parks, playgrounds and campgrounds to provide security against
vandalism.
4. Ingages in public service programs of the police department such as Operation
I.D., Vial of Life, etc;
5. Maintains a dog license system for the City.
6. Conducts tours of the Police Department.
7. Provides support service to Police Officers in a variety of routine duties.
8. Assists as County Court Bailiff for court held in Hutchinson.
9. Responds to medical emergencies to assist the ambulance crew as needed or •
provide first aid as is appropriate.
10. Perform related duties as required.
EQUIPMENT: Trained on teletype, radio equipment, camera equipment, fingerprint
equipment, typewriter, squad cars, fire fighting equipment, crowd control
equipment.
MENTAL APPLICATION: Under the general supervision of the Chief of Police or
the senior peace officer on duty, the position acts under constantly changing
conditions and exercises independent judgment in response to emergencies. Work
is reviewed through reports, personal inspection and discussion.
RESPONSIBILITY: This position is responsible for routine enforcement of animal,
parking and city park ordinances and statutes. The duties also include providing
general support for the police department. •
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•
EDUCATION, TRAINING, SKILL: High School education required with basic record -
keeping skills. Some experience with meeting the public. Good communication
skills, tact, diplomacy.
EXPERIENCE: Six months experience in this position required for effective
performance.
WORKING CONDITIONS: Generally a 40.hour week, Monday through Friday from
8:00 a.m, to 4:00 p.m. Subject to some rescheduling as needed. Inside and
outside work in all weather. Frequent contact with animals.
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I
DISPATCHER
DUTIES:
1. Receives and sends messages via telephone, radio and teletype. Maintains
radio contact with patrolmen and county and state law enforcement agencies.
2. Receives complaints or requests for police service or investigation.
Dispatches police to investigate incidents or requests for assistance.
3. Receives calls for ambulance, fire or other emergency assistance. Dispatches
personnel and equipment as required.
4. Receives varied information from the public and informs police or other
departments or agencies as appropriate.
5. Provides information or assistance of a general nature to the public on
request. Receives and returns lost property.
0
6. May type correspondence
or other
necessary papers needed in the police
department. May prepare
reports
or other records.
!
7. Maintains the department filing system.
8. Monitors prisoners who may be detained in holding cells.
9. May serve as a matron (female dispatcher) when a female prisoner must
be searched.
10. Monitors and tests all warning equipment and alarm systems.
11. Performs related duties as required.
EQUIPMENT: Radio console with multiple frequencies and functions; telephone,
teletypewriter, typewriter, dictaphone, tape recorder, copy machine, alarm systems,
POSSE Computer System.
MENTAL APPLICATION: Under the general supervision of the Chief of Police or senior
peace officer on duty. This position acts under numerous co- existing responsi-
bilities requiring independ judgment in acting to meet emergencies. Work is 9
reviewed through reports, personal inspection and discussion.
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RESPONSIBILITY: This position is responsible for coordinating communications
between the public and the Police Department. Includes safe handling of all
equipment used and safe keeping of evidence.
EDUCATION, TRAINING AND SKILL: High School education plus additional training
or experience with related equipment. Good communications skills. Ability to
respond in a calm manner to emergency situations and to communicate effectively
under stressful circumstances. Respect for confidentiality. Routine office
skills.
EXPERIENCE: Six months experience in this position required for effective
performance.
0
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WORKING
CONDITIONS:
Rotating shifts,
including
weekends and holidays. Must
.
be able
to perform
radio, telephone,
and office
duties with distractions.
0
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POLICE SECRETARY
DUTIES:
1. Per -forms the duties of a Bicycle Deputy Registrar.
2. Must be commissioned and serve as a Notary Public.
3. May serve as a matron when a female prisoner must be searched.
4. Is responsible for the administration of the FBI and BCA fingerprint card
systems for the Department.
5. Serve as a receptionist and assist dispatch in emergency situations.
6. Responsible for the administrations of legal complaints to the City,
County and State Prosecuting attorneys.
7. Obtain and record the dispositions from court for all adult and juvenile
violations processed by the department.
8. Responsible for the entire department filing system.
9. Responsible for the administration of a program to report, record and
process the complainant of non- sufficient funds checks.
10. Responsible for typing the majority of correspondence and reports for the
department.
11. Maintain and operate the word- processing system for the department.
12. Organize and maintain the Department computerized filing system. (POSSE)
13. Able to take dictation.
14. Assist with the clerical duties of the Fire Department as authorized by the
Chief of Police
15. Perform other related duties of a clerk /typist.
EQUIPMENT: POSSE Computer System, typewriter, telephone, dictaphone, copy machine,
teletypewriter and familiar with radio console communications system.
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MENTAL APPLICATION: Under the general supervision of the Chief of Police or
4D senior peace officer on duty. This position demands a great deal of attention
to detail and the coordination of activity. Work is reviewed through reports,
personal inspection and discussions.
RESPONSIBILITY: This position is responsible for the safe handling of evidence,
money and equipment. It requires a sense of confidentiality.
EDUCATION, TRAINING, SKILL: High School education and college level training
in clerical skills is recommended. Further training in office equipment may
be required. Skill necessary in communicating with the public.
EXPERIENCE: Six months experience in this position necessary for effective
performance.
• WORKING CONDITIONS: Forty hour work week, Monday through Friday from 8:30 a.m.
.1
to 4:30 p.m., subject to some rescheduling as needed.
is
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s
This supersedes, suspends and repeals all previous rules
and regulations.
Date adopted: July 9, 1985
I
4iss over
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ortmiss oner
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M
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•
(612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
August 21, 1985
Mayor Robert Stearns and the
Members of the Hutchinson City Council
RE: Establishment of Truck Routes
Dear Councilmembers:
/'cv r cs2
�� AUG 1985 c
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City Engineer Marlow Priebe and myself have been asked
to investigate the proper procedure for establishment of truck
routes within the city limits. Minnesota Statutes 169.87
Subd. 1 paragraph 5 states, "When a local authority petitions
the Commissioner to establish a truck route for travel into,
through, or out of the territory under its jurisdiction, the
Commissioner shall investigate the matter. If the
Commissioner determines from his investigation that the
operation of trucks into, through, or out of the territory
involves unusual hazards because of all of the following
factors; load carried, type of truck used, or topographic or
weather conditions, the Commissioner may make his order
designating certain highways under his jurisdiction as truck
routes into, through, or out of such territory. When these
highways have been marked as truck routes pursuant to the
order, trucks traveling into, through, or out of the territory
shall comply with the order."
Based upon that provision Marlow and I pursuant to
Council resolution petitioned the Commissioner of the
Department of Transportation for the establishment of truck
routes within the city limits. I discussed the establishment
of truck routes with a representative from the Department of
Transportation Technical Services Division and this discussion
was followed up by a letter from Richard P. Braun,
Commissioner of Transportation, dated August 6, 1985. I am
enclosing a copy of that letter for your files.
The Department of Transportation has taken the
position that Minnesota Statutes 169.825 Subd. 10 (c) (2)
makes all roads in Minnesota legal for 73,280 pound trucks
unless higher weight limits have been designated pursuant to
Mayor Stearns and the
Hutchinson City Council
August 21, 1985
Page Two
Minnesota Statutes 169.832, Subd. 11. The Department of
Transportation will designate as truck routes only those
routes which authorize a weight limit higher than 73,280
pounds. Since it is our desire to have a lower weight limit
imposed, the Commissioner will not designate truck routes
within the city limits which would reduce the maximum weight
limit to a figure below 73,280 pounds.
As I pointed out before, Minnesota Statutes 169.87
Subd. 1 does give local authorities the power to prohibit the
operation of vehicles upon its highways by restricting the
weight limits of vehicles to be operated upon such highways.
In my opinion this means that each roadway within the city
would be required to be specifically posted with a weight
limit if such restrictions are to be effectively enforced.
The Department of Transportation suggests that we "can
accomplish your objective by signing certain routes as 'Truck
Routes', or signing certain routes for 'No Trucks', or a
combination of both signing methods, or signing a reduced load
limit on certain routes." I would suggest that the city by
ordinance designate and sign weight restriction limits on a
limited number of streets that have proven to be most
susceptible to road wear. This would allow us to prosecute
violators since the city is given specific statutory powers to
impose such restrictions when properly signed. I would also
suggest that the city designate certain highways or routes as
"truck routes" and sign them in an appropriate manner. This
should prevent much of the problem since most truckers will
follow designated truck routes. I should point out that if a
citation is issued to an individual trucker and that trucker
contests the validity of the establishment of the truck route
enforcement may be difficult since the truck route will not
have been established by order of the Commissioner of the
Department of Transporation and if the road the violating
trucker is using is not signed for a specific weight limit.
In such a situation the trucker may be able to successfully
argue that unless the street is specifically signed for a
lower weight limit or designated as a truck route by the
Commissioner, Minnesota Statute 169.825 Subd. 10 (c) (2) makes
that road legal for 73,280 pound trucks.
i
•
I make the recommendation that we proceed with the
signing of these streets knowing full well that there may be
potential enforcement problems. It is my belief that the
majority of truckers will follow our signs and will not
question the manner in which the truck route was established. •
• Mayor Stearns and the
Hutchinson City Council
August 21, 1985
Page Three
It is also my belief that since the Commissioner has taken the
position that lie has there is little we can do other than
proceed in the manner as suggested.
If you have any questions concerning this matter,
please feel free to contact me directly. I am forwarding a
copy of this letter to City Engineer Marlow Priebe and
together we will attempt to determine which roads and highways
should be signed in one manner and to prepare an ordinance for
the Council's consideration.
Sincerely yours,
CITY OF HUTCHINSON
By/ , J .�
• James H. Schaefer
Hutchinson City Attorney
JHS:dlp
Enclosure
cc: Marlow Priebe
i1
LJ
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OF VkO
August 6, 1985
Minnesota Department of Transportation
Transportation Building, St. Paul, MN 55155
James H. Schaefer
Hutchinson City Attorney
City of Hutchinson
37 Washington Avenue West
Hutchinson, MN 55350
RE: Establishment of Truck Routes
Pursuant to MS 169.87, Subd. 1, Para. 5
Dear Mr. Schaefer:
Our Technical Services Division has completed a review of your request to
establish truck routes in Hutchinson.
Marlow Priebe, City Engineer, informed us that the intent of the request is
to confine trucks to certain trunk highways, county roads, municipal state
aid streets and some (10) interconnecting city streets. The maximum weight
limit expected on these roads would be 73,280 pounds for a semi.
MS 169.825, Subd. 10(c)(2) makes all roads in Minnesota legal for 73,280
pound trucks unless higher weight- Timits have been designated pursuant to
MS 169.832, Subd. 11. Therefore, no specific action on my part is required
in this case. In fact, MS 169.87, Subd. 1, Para 5, may now be redundant.
Its' original application was to increase load limits on certain roads. You
can accomplish your objective by signing certain routes as "Truck Routes ", or
signing certain routes for "No Trucks ", or a combination of both signing methods,
or signing a reduced load limit on certain routes.
In the future, if you should desire to increase the weight limits on any
streets, you should submit a petition pursuant to MS 169.832, Subd. 11, last
paragraph. Hopefully, the City Engineer would make a review of the structural
adequacy of the roads and endorse the petition. Other roadway jurisdictions
would have to do the same for their roads. As for our trunk highways, T.H. 22
and T.H. 7 in the area are on the designated route system (maximum gross year
around or seasonal weight of 80,000 pounds, 10 tons per axle), and T.H. 15
lacks strength for these heavy loads.
We appreciate your concern and attempt to preserve the road system in Hutchinson.
If you have other concerns, Please inquire.
Sincerely,
Richard P. Braun
Commissioner of Transportation
I n Equal llpp,rrnuiin, l•)upGI rrr
0
•
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•
•
August 27, 1985
JAMES H. SCHAEFER
ATrORMY AT Ltw
s. a sm 383
I=CHIN80N, MMN. 58380
1- 612- M -72oo V
fi to
Gary D. Plotz
Hutchinson City Administrator
HUTCHINSON CITY HALL
37 Washington Avenue West
Hutchinson, MN 55350
RE: Update of Precinct Maps
Dear Gary:
Qtfc 79,85
In your memorandum of August 21, 1985 you requested
that I provide you a written report concerning the procedures
necessary to update the city of Hutchinson's precinct boundary
maps.
The establishment of precinct boundaries by
municipalities is covered by Minnesota Statutes 204B.14.
Subdivision 1 of that section provides, "The governing body of
each municipality shall establish the boundaries of the
election precincts in the municipality." Subdivision 4 of
that section provides that, "Any change in the boundary of an
election precinct shall be adopted at least ninety days before
the date of the next election, and shall not take effect until
notice of the change has been posted in the office of the
Municipal Clerk or County Auditor for at least sixty days.
The Municipal Clerk or County Auditor shall notify each
affected registered voter of the change in election precinct
boundaries at least thirty days prior to the first election
held after the change takes effect." Based upon this section
it is not possible for us to change our precinct boundaries
prior to the 1985 election. We will be able to effect such a
change prior to the 1986 general election.
Since Hutchinson's Councilmembers are not elected by
precincts we are not required to have strict equality among
our various precincts. Minnesota Statutes 206.60 does require
that each precinct, when formed, shall contain not more than
600 registered voters for each voting machine or marking
device to be used at the precinct. Minnesota Statutes 204B.14
Subdivision 6 requires that the boundaries of election
A
Gary D. Plotz
August 27, 1985
Page Two
precincts follow visible, clearly recognizable physical
features. Such features mean a street, road, boulevard,
parkway, river, stream, shoreline, drainage ditch, railway
right -of -way, or any other line which is clearly visible from
the ground. A street or other roadway which has been platted
but not graded is not a visible, clearly recognizable physical
feature for the purposes of that subdivision.
The population in each of the precincts may be
equalized by either the splitting of one of the existing
precincts into two or more precincts or by rearranging the
boundaries of the existing precincts to subtract population
from one and add to another. The boundaries of each of the
precincts should of course follow physical features as
previously described. When a proposed boundary map has been
prepared, the boundary change should be adopted by resolution
of the Hutchinson City Council at least ninety days before the
date of the next election. The boundary change will not take
effect until notice of the change has been posted in the
Office of the Municipal Clerk of County Auditor for at least
sixty days. The Municipal Clerk of County Auditor is required
to notify each affected registered voter of the change in
election precinct boundaries at least thirty days prior to the
first election held after the change takes effect. At least
thirty days before the change in election precinct becomes
effective the Municipal Clerk is required to prepare maps
showing the new boundaries of the precincts and forward copies
of these maps to the Secretary of State, County Auditor and
Commissioner of Energy and Economic Development. The Clerk
shall retain copies of the precinct maps for public
inspection.
I am enclosing copies of the pertinent statutes for
your records. If a proposed precinct map can be prepared
prior to September 10th, it may be forwarded to the State
Planning Agency as per the request of Eileen Bahr as long as
it is clearly understood that the proposed map is subject to
Council approval and adoption in accordance with the
provisions of Minnesota Statutes 204B.14.
Sincerely yours,
CITY OF HUTCHINSON
Bye -"� , "4w)
James H. Schaefer
Hutchinson City Attorney
JHS:dlp
Enclosure
6
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4382
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4583 ELEMONS; GENERAL PROVISIONS 2(411.14
highest number of votes at the primary for that office among candidates of that
party. If a vacancy in nomination occurs in a nonpartisan office, the unnominated
candidate who received the text highest number of votes at the primary for the
office shall fill the vacancy.
Subd. 4. Partisan or nompardsan office; filling vacancy by nominating peti-
tions. If a vacancy in nomination cannot be filled pursuant to subdivision 2 or 3,
.the vacancy may be filled by nominating petition in the manner provided in sections
204B.06 to 204B.09. The petition shall be filed within one week after the vacancy in
nomination occurs, but not later than four calendar days before the election.
An eligible voter is eligible to sign a nominating petition to fill a vacancy in
nomination without regard to whether that eligible voter intends to vote or did vote
for any candidate for that office at the primary or signed other nominating petitions
for candidates for that office.
History: 1981 c 29 an 4 s 13
204B.14 ELECTION PRECINCTS.
Subdivision 1. Boundaries. The governing body of each municipality shall
establish the boundaries of the election precincts in the municipality. The governing
body of a county shall establish the boundaries of precincts in unorganized territory
in the county. Except as provided in subdivision 3, a governing body may change
the boundaries of any election precinct which it has established.
Subd. 2. Separate precincts; requirements. The following shall constitute at
least one election precinct:
(a) Each city ward; and
(b) Each town and each statutory city, unless a town and statutory city are
combined for election purposes. Notwithstanding any law to the contrary, each
town and each statutory city located within the metropolitan area as defined in
section 473.121, subdivision 2 shall constitute at least one election precinct.
Subd. 3. Boundary changes; prohibitions; exception. During the period
from January 1 in any year ending in seven to January i in any year ending in two,
no changes may be made in the boundaries of any election precinct except as
provided in this subdivision. If a city annexes an unincorporated area located in the
same county as the city and adjacent to the corporate boundary, the annexed area
may be included in an election precinct immediately adjacent to it.
A municipality or county may establish new election precincts lying entirely
within the boundaries of any existing precinct and shall assign names to the new
precincts which include the name of the former precinct.
During a year ending in one, the council of each home rule charter city which
elects councilmen by wards and which has a city election in the year ending in one
or which has a general city election before March 15 in a year ending in two may
change precinct boundaries for the purpose of reapportioning wards. As soon as
possible after legislative apportionment, and prior to the next election, cities shall
rearrange the precincts so that no precinct lies in more than one legislative district.
Subd. 4. Boundary change procedure. Any change in the boundary of an
election precinct shall be adopted at least 90 days before the date of the next
election, and shall not take effect until notice of the change has been posted in the
office of the municipal clerk or county auditor for at least 60 days. The municipal
clerk or county auditor shall notify each affected registered voter of the change in
election precinct boundaries at least 30 days prior to the first election held after the
change takes effect.
2048.14 ELECTIONS; GENERAL PROVISIONS - 4584
4565
Subd. 5. Precinct boundaries; description; nm*s. Each municipal clerk shall
unorganized t
prepare and file with the county auditor of each county in which the municipality is
convenient to
located, with the secretary of state and with the commissioner of energy and
Subd. 2.
economic development maps showing the correct boundaries of each election
the third or fc
precinct in the municipality. At least 30 days before any change in an election
in more -than
precinct or in a corporate boundary becomes effective, the municipal clerk shall
accessible, cen
prepare maps showing the new boundaries of the precincts and shall forward copies
their ballots.
of these maps to the secretary of state, the appropriate county auditors and the
polling per.
commissioner of energy and economic development. The clerk shall retain copies of
considering th
the precinct maps for public inspection. The county auditor shall prepare and file
precinct. Sep
precinct boundary maps for precincts in unorganized territories in the same manner
precinct in th
as provided for precincts in municipalities. For every election held in the municipal-
Subd 3
ity the election judges shall be furnished precinct maps as provided in section
place pursuan
201.061, subdivision 6.
designated for
Subd. 6. Precinct boundaries to follow physical features. The boundaries of
become effecti
election precincts shall follow visible, clearly recognizable physical features. If it is
Subd. 4.
not possible to establish the boundary between any two adjacent precincts along such
place where ii
features, the boundary around the two precincts combined shall be established to
any adjoining
comply with the provisions of this subdivision. The maps required by subdivision 5
substantial co
shall clearly indicate which boundaries do not follow visible, clearly recognizable
Subd.
physical features.
accessible
6
For the purposes of this subdivision, "visible, clearly recognizable physical
i ph� i
feature" means a street, road, boulevard, parkway, river, stream, shoreline, drainage
in par ,
ditch, railway right -of -way, or any other line which is clearly visible from the
(a) t
ground. A street or other roadway which has been platted but not graded is not a
doors must e
st b b
visible, clearly recognizable physical feature for the purposes of this subdivision.
Subd. 7. Application to municipalities. Notwithstanding the provisions of
(b) Any `
cuts or tempt
section 410.2 1, or any other law, ordinance or charter to the contrary, the provisions
any arils
of subdivisions 1, 3 and 6 apply to all municipalities.
ramps. . s
History: 1981 c 29 art 4 s 14; 1Sp1981 c 4 art 4 s 43; 2Sp1981 c 2 s 2; 1983 c
(c) Wher
289 s 115 subd 1
posted at the
Aused
204B.15 UNORGANIZED TERRITORY; ELECTION PRECINCTS.
must be
A county board, at its meeting in either January or July, upon the petition of
(e) No b
not less than ten eligible voters residing in unorganized territory more than ten miles
handicapped t
from the polling place in any established precinct, shall establish a new election
(f) At le:
precinct. The board shall designate a polling place for the new precinct that is
designated by
convenient for the individuals residing in it. No polling place designated under this
accessible entr
section shall be located within ten miles of an existing polling place.
The door
History: 1981 c 29 an 4 s 15
this subdivisic
for accessibilit
204B.16 POLLING PLACES; DESIGNATION.
A govern:
Subdivision 1. Autbority; location. The governing body of each municipality
the standards
and of each county with precincts in unorganized territory shall designate by
precinct is acc
ordinance or resolution a polling place for each election precinct. The polling place
Subd. 6.
for a precinct in a municipality shall be located within the boundaries of the precinct
county, town,
or within 1500 feet of one of those boundaries unless a single polling place is
Minnesota
designated for a city pursuant to subdivision 2. The polling place for a precinct may
including
be located up to 3,000 feet outside one of the boundaries of the precinct if necessary
elections. A c
to locate a polling place that is accessible to and usable by elderly and handicapped
does not exc,
individuals as required in subdivision 5. The polling place for a precinct in
History :1
4646
point a nonparti-
°s prescribed in
41 of members
:unicipality, at a
� provide for the
s of its members,
)re precincts and
on all candidates
-d to the extent
ing with election
system shall be
state pursuant to
ody of a munici-
or an electronic
the machines or
as valid for all
,ted.
voting machines
Bing held not less
9 oons consistent
division 7, for
structions to the
of the rules and
hall remain open
ovide for the use
:11 elections. The
regular meeting
:se of lever voting
may provide for
;es of the county,
approval before a
or used in the
r system may be
state pursuant to
unicipality adopts
is the duty of the
from the date of
n will be used in
4647 VOTING MACHINES 216.61
206.59 PAYMENT FOR MACHINES.
Payment for lever voting machines or an electronic voting system may be
provided for in the manner deemed in the best interests of the political division
adopting and purchasing them. A municipality or county may make payment by
appropriating money from the general fund, by levying a tax in the same manner as
other taxes are levied, or by issuing and selling bonds or other certificates of
indebtedness, which shall be a charge upon the municipality or county adopting and
purchasing the lever voting machines or electronic voting system. Bonds or other
certificates of indebtedness may be issued by a majority vote of the governing body
of the municipality or county adopting and purchasing voting machines or an
electronic voting system, notwithstanding any contrary provision contained in any
home rule charter or law of this state.
The bonds or certificates of indebtedness issued may bear interest at a rate not
exceeding the rate provided in section 475.55 and may be made payable at a time not
exceeding 20 years from the date of issue, as determined by the resolution or
ordinance authorizing the issue. The bonds or certificates of indebtedness may be
issued exclusive of and in addition to any limit of indebtedness fixed by the charter
of a municipality, or by laws governing a municipality or county, but the bonds or
certificates of indebtedness may not be issued or sold at less than par and accrued
interest on them.
History: 1984 c 447 s S
206.60 PRECINCTS MAY BE CHANGED.
The precincts in which lever voting machines or an electronic voting system are
to be used may be enlarged, reduced, or reformed in the manner prescribed in
sections 204B.14 and 204B.15, so that each precinct, when formed, shall contain not
more than 600 registered voters for each voting machine or marking device to be
used in the precinct. More than one voting machine or marking device may be used
in a precinct.
History: 1984 c 447 s 6
206.61 BALLOTS; DIAGRAMS FOR VOTING MACHINES.
Subdivision 1. Official responsible for providing ballots. The official charged
with providing paper ballots when they are used shall provide all ballot strips and
ballot cards, ballot booklets, diagrams, sample ballots, precinct summary statements,
and other necessary supplies needed for lever voting machines or electronic voting
systems, except as otherwise provided by this section.
At general elections and primaries the county auditor of each county in which
lever voting machines or an electronic voting system are used shall provide all ballot
strips, ballot cards, ballot booklets, and other necessary printed forms and supplies
needed for the lever voting machines or electronic voting system, including all forms
needed for voting on candidates and questions, the ballots for which are required by
the election laws to be provided by the state when paper ballots are used.
Subd. 2. Printing on ballots. A ballot strip or ballot booklet must have
printed on its face the words "Official Ballot' and the date of the election. Except
as otherwise provided in sections 206.55 to 206.87 all ballot strips and ballot
booklets shall be printed in black ink in as plain, clear type as size permits, on
material of the same color as is required for paper ballots and of a size which will fit
the ballot frame of a lever voting machine or the marking device of an electronic
voting system. In a prominent place on ballot strips for constitutional amendments
or that portion of the ballot booklet containing constitutional amendments shall be