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cp09-10-85 cSUNDAY GRANDPARENTS' DAY I HUTCH 11,40 ON CITY CALENDAR i WEEK OF September 8'TO September 14 • 1985` WEDNESDAY HUR DAY i FRIDAY -11- -12- -13- j10:00 - 11:00 A.M. - Directors I ;Meeting at City Hall f TUESDAY -10- d OPENING OF FILINGS FOR CITY OFFICE ;5:30 P.M. - Budget Review Meet- ing at City Hall 7:30 P.M. - City Council Meet- ing at City Hall SATURDAY -14- 17 :00 P.M. Special City Council Meeting at Fire I Station MONDAY -9- 1 :00 P.M. - Groundbreaking for First State Federal'e New Building 6:30 P.M. - C.D.C. Annual Meetin at Crow River Countx� Club 8:00 P.M. - Fire Department Meeting at Fire Station WEDNESDAY HUR DAY i FRIDAY -11- -12- -13- j10:00 - 11:00 A.M. - Directors I ;Meeting at City Hall f TUESDAY -10- d OPENING OF FILINGS FOR CITY OFFICE ;5:30 P.M. - Budget Review Meet- ing at City Hall 7:30 P.M. - City Council Meet- ing at City Hall SATURDAY -14- 17 :00 P.M. Special City Council Meeting at Fire I Station AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 10, 1985 1. Call to Order - 7:30 P.M. 2. Invocation - Reverend Larry Baumann 3. Consideration of Minutes - Regular Meeting of August 27, 1985 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - August 1985 2. Library Board Minutes dated August 26, 1985 Action - Order minutes to be filed 5. Public Hearing - 8:00 P.M. • (a) Improvement Project No. 86 -02 (CONTINUED FROM AUGUST 27, 1985) E Action - Motion to close hearing - Motion to reject - Motion to approve project and order preparation of plans and specifications - Motion to waive reading and adopt Resolution No. 8108 (b) Assessment Roll No. 206 - Project No. 83- 01 -04, Letting No. 1. (Waller's Second Addition) Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll and award contract - Motion to waive reading and adopt Resolution No. 8111 (c) Assessment Roll No. 24A - Project No. 14 -2 (Orchard Park First Addition - 1964) Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll and award contract - Motion to waive reading and adopt Resolution No. 8112 (d) Assessment Roll No. 207 - 1984 Project (Carlisle Street) Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll and award contract - Motion to waive reading and adopt Resolution No. 8113 1 CITY COUNCIL AGENDA - SEPTEMBER 10, 1985 F� L`J 6. Communications, Requests and Petitions (a) Consideration of Status Reports By City Attorney: 1. Klockmann Property 2. Gutormson Property Action - (b) Consideration of Request for Police Chief to Attend Minnesota Police Chiefs Fall Conference September 26 -27 Action - Motion to reject - Motion to approve request (c) Consideration of Request Regarding Hassan Street for Arts And Crafts Festival Action - Motion to reject - Motion to approve request (d) Consideration of Request By Pam Woods to Hold Sidewalk Sale September 20 -21, 1985 Action - Motion to reject - Motion to approve request 7. Resolutions and Ordinances (a) Ordinance No. 13/85 - An Ordinance Extending The Corporate Limits Of The City of Hutchinson To Include Certain Unincorporated Property Owned By And Abutting Upon The Limits Of The City Action - Motion to reject - Motion to waive second reading and adopt (b) Ordinance No. 14/85 - An Ordinance To Vacate Utility Easement In Helland's Third Addition Action - Motion to reject — Motion to waive second reading and adopt (c) Ordinance No. 15/85 An Ordinance To Vacate Street Right-Of-Way Action - Motion to reject - Motion to waive second reading and adopt (d) Resolution No. 8114 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration Of Request To Restore Drain Service To Maplewood Academy (DEFERRED AUGUST 13, 1985) Action - Motion to reject - Motion to approve report `A CITY COUNCIL AGENDA - SEPTEMBER 10, 1985 (b) Report By Korngiebel Architects On Fire Station Furnace Warranty Action - (c) Consideration of Engineer's Report for Improvement Project No. 86 -049 Storm Sewer Study, for County Ditch 18 Action - Motion to reject - Motion to approve engineer's report and set public hearing October 8, 1985 at 8:00 P.M. - Motion to waive reading and adopt Resolutions No. 8109, No. 8110 and No. 8098 9. New Business (a) Consideration Of Sealing Floor And Painting Overhead Doors At Fire Station Action - Motion to reject - Motion to approve (b) Consideration Of Shady Haven Subdivision Agreement Action - Motion to reject - Motion to approve and authorize signing agreement (c) Consideration Of Parking Spaces for Library Patrons Action - Motion to reject - Motion to approve parking spaces (d) Consideration Of Setting Public Hearing On 1986 City Budget for September 24, 1985 at 8:00 P.M. Action - Motion to reject - Motion to approve hearing (e) Consideration of Installing Handrail Along Sidewalk On North Side of Third Avenue from Park Towers Property to Franklin Street Action - Motion to reject - Motion to approve handrail (f) Consideration of Authorization to Advertise for Bids for Flooring And Equipment At Recreational Facility Action - Motion to reject - Motion to approve advertising for bids on October 7, 1985 at 10:00 A.M. (g) Consideration of Abandoning Old Well On City Property At 103 Erie Street And Providing City Water To Property Action - Motion to reject - Motion to approve 10. Miscellaneous (a) Communications from City Administrator 3 CITY COUNCIL AGENDA - SEPTEMBER 10, 1985 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 0 E 1.1 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 27, 1985 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The follow- ing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Absent: Alderman Marlin Torgerson. Also present: City Administrator Gary D. P1otz, Director of Engineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Gary Galchutt. 3. MINUTES The minutes of the regular meeting of August 13, 1985 and bid opening of August 12, 1985 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - JULY 1985 • 2. PLANNING COMMISSION MINUTES DATED JULY 16, 1985 3. NURSING HOME BOARD MINUTES DATED JULY 25, 1985 4. PARKS & RECREATION BOARD MINUTES DATED JULY 10, 1985 5. TREE BOARD MINUTES DATED JULY 29 1985 6. HOSPITAL BOARD MINUTES DATED JULY 16, 1985 Mayor Stearns ordered the minutes to be filed. (b) CONSIDERATION OF APPLICATION FOR PERMIT TO HOLD PUBLIC DANCE 1. MCLEOD COUNTY HISTORICAL SOCIETY 2. T. L. SCALAWAGS The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve the applications and issue dance permits. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) IMPROVEMENT PROJECT NO. 86 -02 • Mayor Stearns called the public hearing to order at 8:00 P.M. 1 C CITY COUNCIL MINUTES - AUGUST 27, 1985 0 Director of Engineering Priebe explained the improvements and assessed cost for project No. 86 -02. The subdivision agreement for McDonald's Fifth and Sixth Addition stated assessment was to be on a per lot basis. Dave Dressel, 540 Lakeview five years ago, and at that a street project. Since he agreement, he did not feel erty owners along Lakeview in, but now they were being Lane, commented that he purchased his house time he had done an assessment search for was not previously aware of the existing he owed the City anything. Only the prop - Lane were assessed when the street was put asked to help pay for the other street. It was pointed out by City Administrator Plotz that it's the responsi- bility of the developer to file the subdivision agreement with the County. At the present time the City is filing the agreements to en- sure they are recorded. An unidentified man asked if new curb was included in the assessment. Engineer Priebe answered that new curb was only in the Clouse Addition, and it would be assessed this year. City Attorney Schaefer suggested the public hearing be continued and that the affected property owners meet to come up with a recommenda- tion to the Council on how to deal with the issue. Larry. Smith, 530 Lakeview Lane, stated he was not aware of the sub- division agreement. Jody Rosenow, 560 Lakeview Lane, inquired about the assessment for a corner lot. Gail Gillard, 555 Jackson Street, pointed out that two homes facing McDonald's Drive had not paid into the assessment. She wondered if the assessments took into account that some property owners had already paid in for their street. The others had not paid anything for their street, but they had already been assessed for two projects. John Gillard, 555 Jackson Street, asked if the Council would be agree- able to a compromise if the neighbors could come up with a recommenda- tion. Alderman Carls moved to continue the hearing to the September 10, 1985 City Council meeting. Motion seconded by Alderman Mlinar and carried unanimously. (b) `ON SALE" INTOXICATING LIQUOR LICENSE FOR KEVIN LAMSON AT T.L. SCALAWAGS AND HUTCH ,BOWL Mayor Stearns called the hearing to order at 8:55 P.M. 2 0 CITY COUNCIL MINUTES - AUGUST 27, 1985 City Attorney Schaefer reported he had talked to the Liquor Control Board regarding the arrangement of the corporate management of Scala- wags and Hutch Bowl, and he had requested a written consent from the Board concerning this situation. Alderman Mlinar moved to close the hearing at 9:00 P.M. Motion sec- onded by Alderman Carls and carried unanimously. The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve and issue an "On Sale" Intoxicating Liquor License to Kevin Lamson, contingent upon the City Attorney's requirements for operation of the establishment. Motion unanimously carried. RECESS: The City Council adjourned for a five minute recess. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF STATUS REPORTS BY CITY ATTORNEY: 1. KLOCKMANN PROPERTY 2. GUTORMSON PROPERTY City Attorney Schaefer stated Mr. Gutormson had contacted him and was agreeable to having the work done. Mr. Klockmann appeared in court today, and he requested a jury trial. The City Attorney may declare it a misdemeanor. (b) CONSIDERATION OF REQUEST TO USE LIBRARY SQUARE FOR ANNUAL ARTS AND CRAFTS FESTIVAL "SEPTEMBER 20-21, 1985 It was moved by Alderman Mikulecky, seconded by Alderman Carls, to approve the request. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR DIRECTOR OF ENGINEERING TO ATTEND MIDWEST ENGINEERS CONFERENCE AND EXPOSITION OCTOBER 9 -10, 1985 The motion was made by Alderman Carls, seconded by Alderman Mlinar, to approve the request for the conference in Minneapolis. Motion unani- mously carried. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 8099 - TRANSFERRING $142,273 FROM 1985 SPECIAL ASSESSMENT BOND FUND TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES Alderman Mlinar moved to waive reading and adopt Resolution No. 8099. • The motion was seconded by Alderman Carls and carried unanimously. 3 CITY COUNCIL MINUTES - AUGUST 27, 1985 (b) ORDINANCE NO. 13/85 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED PROPERTY OWNED BY AND ABUTTING UPON THE LIMITS OF THE CITY It was moved by Alderman Mlinar, seconded by Alderman Carts, to waive the first reading of Ordinance No. 13/85 and set the second reading for September 10, 1985. Motion unanimously carried. (c) RESOLUTION NO. 8101 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mikulecky, seconded by Alderman Carls, to waive reading and adopt Resolution No. 8101. Motion carried unani- mously. (d) RESOLUTION NO. 8103 - RESOLUTION FOR POLICE OFFICER Alderman Carls moved to waive reading and adopt Resolution No. 8103. The motion was seconded by Alderman Mlinar and unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REPORT BY CITY ENGINEER CONCERNING COUNTY DITCH 18 (DEFERRED AUGUST 13, 1985) City Attorney Schaefer reported on the procedure to allow the City to • expend money outside the city limits. It was suggested by the Mayor that the work on the county ditch be included in a 1986 bond sale. No action was taken. (b) DISCUSSION OF CITY CHARTER AND APPOINTMENT OF CHARTER COMMISSION Discussion was given to the criteria of selecting members for appoint- ment to the Charter Commission. Since the actual appointments will be made by the Chief Justice of the District Court, it was agreed that each Council member would submit the names of four qualified members at the September 11 special Council meeting. It was moved by Alderman Mikulecky to defer this item to the special meeting on September li, 1985. Motion seconded by Alderman Mlinar and carried unanimously. (c) REPORT BY KORNGIEBEL ARCHITECTS ON FIRE STATION FURNACE WARRANTY Architect John Korngiebel was unable to attend the meeting. It was moved by Alderman Carls, seconded by Alderman Mlinar, to defer until the September 10 Council meeting. Motion unanimously carried. (d) CONSIDERATION OF REAFFIRMING GVW TRUCK BID AWARDED TO PLOWMAN'S Following discussion, Alderman Mlinar moved to reaffirm awarding the bid for a GVW truck to Plowman's. Motion seconded by Alderman Carls and carried unanimously. 4 i CITY COUNCIL MINUTES - AUGUST 27, 1985 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS It was moved by Alderman Carls to authorize discontinuation of service on September 3 at noon unless otherwise noted. Alderman Mlinar second - ed the motion, and it unanimously carried. (b) CONSIDERATION OF ENGINEER'S REPORT ON IMPROVEMENT FOR ADDITIONAL 1986 PROJECTS - PROJECT NO. 86 -03 Director of Engineering Priebe reported on project No. 86 -03. Alder- man Carls moved to approve the engineer's report, except for only a portion of the Civic Arena parking lot to be done, to set the public hearing for September 24, 1985 at 8:00 P.M., and to waive reading and adopt Resolution No. 8100. Motion seconded by Alderman Mlinar and car- ried unanimously. (c) CONSIDERATION OF ESTABLISHING PUBLIC HEARING DATE TO AMEND DEVELOPMENT DISTRICT PROGRAM AND TAX INCREMENT FINANCING PLAN FOR REVOLVING LOAN FUND Following discussion, Alderman Mikulecky moved to defer action to the • September 10 Council meeting and to include the proposal of the plan in the Resolution. Motion seconded by Alderman Mlinar. Aldermen Miku- lecky and Mlinar voted aye, and Alderman Carls and Mayor Stearns voted nay. The motion failed. The motion was made by Alderman Mlinar to note in the Resolution that copies of the plan would be available at City Hall, the Library, and the Community Development Corp. office, to set the public hearing for October 8, 1985 at 8:00 P.M., and to waive reading and adopt Resolu- tion No. 8102. Motion seconded by Alderman Carls and carried three to one, with Aldermen Carls, Mlinar and Mayor Stearns voting aye and Ald- erman Mikulecky voting nay. (d) CONSIDERATION OF FEDERAL REVENUE SHARING AUDIT BY CHARLES BAILLY & CO. After discussion, it was moved by Alderman Carls, seconded by Alderman Mikulecky, to approve the federal revenue sharing audit by Charles Bailly & Co. Alderman Mikulecky seconded the motion, and it carried unanimously. (e) CONSIDERATION OF PARTY WALL AGREEMENT BETWEEN CITY OF HUTCHINSON AND HUTCHINSON TECHNOLOGY INCORPORATED Following discussion, Alderman Mlinar moved to approve and enter into agreement with Hutchinson Technology. Motion seconded by Alderman Mik- ulecky and unanimously carried. 5 CITY COUNCIL MINUTES - AUGUST 27, 1985 0 (f) CONSIDERATION OF FINAL PLAT AND SUBDIVISION AGREEMENT FOR HASSAN HEIGHTS (WITHIN TWO MILE RADIUS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, the motion was made by Alderman Mikulecky to approve the final plat for Hassan Heights and to authorize signing the subdi- vision agreement, noting that the subdivision agreement had been signed and wi11 be recorded with the p I a t Motion seconded by Alderman Mlinar. Alderman Carls amended the motion that in item No. 11 it state the instrument be recorded by the developer or subdivider. Amended motion seconded by Alderman Mlinar. After further discussion, Alder- man Carls amended the amendment that the City will record the subdi- vision agreement Amended motion seconded by Alderman Mlinar and car - ried unanimously. Main motion unanimously carried. (g) CONSIDERATION OF VACATION OF EASEMENT AS PETITIONED BY PAT SPAUDE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Carls moved to approve the vacation of easement and to waive the first reading of Ordinance No. 14/85 and set second reading September 10, 1985. Motion seconded by Alderman Mlinar and carried unanimously. (h) CONSIDERATION OF VACATION OF STREET AS PETITIONED BY PURE CULTURE • PRODUCTS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Mlinar, seconded by Alder- man Carls, to approve the street vacation and to waive the first read- ing of Ordinance No. 15/85 and to set the second reading for Septem- ber 10, 1985. Motion unanimously carried. M CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY GAIL PLAISANCE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mikulecky, sec - onded -by Alderman Mlinar, to approve the variance and to waive read- ing and adopt Resolution No. 8104. Motion carried unanimously. (j) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF SHADY HAVEN PROPOSED BY RICHARD AND LINDA MARTIN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH CONTINGENCIES After discussion, Alderman Carls moved to approve the final plat for Shady Haven and to waive reading and adopt Resolution No. 8106. Mo- tion seconded by Alderman Mlinar and unanimously carried. (k) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY SUMIKO NELSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, it was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to approve the variance and to waive reading and 6 n CITY COUNCIL MINUTES - AUGUST 27, 1985 adopt Resolution No. 8105. Motion carried unanimously. (1) CONSIDERATION OF GEORGE HERBERT SKETCH PLAN (WITHIN TWO MILE RADIUS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Carls moved to approve the concept of the sketch plan to the County. Motion seconded by Alderman Mikulecky and unanimously carried. (m) CONSIDERATION OF CONDITIONAL USE PERMIT FOR RETAIL SALES IN B -1 HIGHWAY DISTRICT (WITHIN TWO MILE RADIUS) WITH NO OBJECTION FROM PLANNING COMMISSION Following discussion, the motion was made by Alderman Mikulecky, sec- onded by Alderman Mlinar, to approve the conditional use permit to the County. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on a street light request for the • east end of the Cold Storage building. The motion was made by Alder- man Mlinar, seconded by Alderman Mikulecky, to refer the street light request to the Utilities Commission. Motion unanimously carried. It was reported the engineering firm for the proposed wastewater treat- ment plant was meeting this week with City staff and the three affected Hutchinson companies. They will prepare a value engineering report on ways to save money on the plant construction. Reference was made to the City Attorney's memorandum regarding filing dates for Alderman and Mayor to run in the upcoming election. Administrator Plotz suggested the City Council and Township officials hold a joint meeting this fall to discuss the Orderly Annexation Agree- ment and other mutual topics. It was the consensus of the Council to establish a late October or early November meeting date. In conjunction with value engineering, the pretreatment for industry is involved. The primary problem is metals in the effluent Therefore, it is necessary to do some sampling for metals at the water plant be- fore the September 24 public hearing. The estimated cost for sampling tests is $7,000 to $9,000. Alderman Carls moved to authorize the City Administrator to obtain a quote on metal sampling. Motion seconded by Alderman Mlinar and unanimously carried. City Administrator Plotz referred to John Bernhagen's correspondence • regarding industrial revenue bonds entitlement and the one percent fee required to preserve the entire entitlement allocation, due by Septem- ber 1, 1985. Alderman Carls moved to authorize the City to preserve 7 CITY COUNCIL MINUTES - AUGUST 27, 1985 11 its entitlement allocations in the amount of $25,124 (3), which would be refundable to the City. Motion seconded by Alderman Mlinar and car- ried unanimously. It was reported that Larry Bethke had submitted the Resolution for final approval of his industrial revenue bond. The interest rate would be determined at the time of the closing in late September or early October. It was moved by Alderman Mikulecky to waive reading and adopt Resolution No. 8107 for the Bethke project. Motion seconded by Alderman Mlinar and unanimously carried. Mr. Michael Wilhelmson submitted a letter stating he was willing to re- lease his industrial revenue bond allocation for the Americ Inn expan- sion project and that the City consider refunding his $1,000 deposit fee and $850 auditor's fee. Discussion was given to refunding the fees collected on the application. The motion was made by Alderman Carls, seconded by Alderman Mikulecky, not to refund the money to Mr. Michael Wilhelmson. Motion carried unanimously. City Administrator Plotz stated the insurance consultant, Dwight Tange, had recommended a 60 day extension on general liability insurance and the health insurance include the hospital aware program. Following discussion, Alderman Carls moved to adopt the recommendation of the in- surance consultant for extension and the hospital aware program. The motion was seconded by Alderman Mlinar and unanimously carried. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls inquired about the date when the street overlay project would begin. The City Engineer reported that inclement weather had de- layed the project, but it was scheduled to begin next week. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:40 P.M. E 11 • 0 I i =.Tw Period In which permits isswd PLEASE AWL ON OR BEFORE THE 4TH DAY OF THE MONTH YJ. •e►saT. T OF co..aaca eYaaaY 01 F Tra CRIr.Ya V%sw tower my wmm is ease or REPORT OF OU(LD01G OR ZOMNG PERKM ISSUED AND LOCAL PUBLIC SON 0103500 N W 99" US i 11 26 N a73)0 ta"M USE OKLY MONIES FITTRAN NLRB iii CITY NALL 37 BANIKTBN 'AWE VEST NNNi /EN S5350 Has dw gepM of deis p«.I avow imagt1iolop dois fit ID He 0 Yet - EsWdn In comments If so permits were Iss•.d awls@ this MAJL THIS %" of tea Cape 1201 East Tenth Slroaf lame read the instrUdons before aunt /wen. For Wow help. e•rMd, sofa 00 in Ma end raft'" farm ❑ COPY TO J.ff.rseaTlll. Iad.47132 dl collect (301) 763 -7244. SocrMo 1 - NEW RESIDENTIAL HOUSE- s POVATELYOWNED PUBLICLY BIMEO Nhsresr v Masher vv men KEEPINGBUIUNWAAND MOBILE HOMES lof (0101sma) roe" oar.@ w a � w Onofwaffy berms, detached 101 One - family boom attached, each Unit spwated Siam a4aniag anit(s) by a wall dust extends lraa round to roof 102 Two-family buildings 103 Throe- and foux-funilry buildings 104 Five-orrwre family buildings lOS s TOTAL (See of 101 -105) 109"9 9 S94 194 Mobile homes 112 - - - - - -- f•Htso 11 - NEW RESIDENTIAL NON. PRIVATELY OWED PUBLICLY OWNED Mseeer valaYiwel Manor Vslmtiosa HOUSEKEEPING Mme. BUILDINGS bison aletaanion (0aee awed emir bn (000( s.fr) New o W ) kl Idl la Hotels, motels, and tourist cabins Intended for aonsient occaamedattons 213 Oda nonhoasakewing shelter 214 S «ri.o HI - NEW NONRESIDENTIAL ►iav�T[LY OWNED PUBLICLY OWNED vaihh.Nw a number va vtiw a coraas.wWya�h WILDINGS lies, Be. . MYh p w) aWho4l.s Matt r 4) 1 lsl Ifl I Amusement and recreational buildinits K Churches ad other religious buildla s Industrial buildings P 1 to jenoral is -•��- ica statbns and air er es Hospitals and otua Institutiona binildla s Ic and asslonal bad dins Public works ad utilities buildio s 325 Schools end other educational bulldl s Sara and ether mercantile buildings ' Other nonresidential buildings other then bud I s Section IV - ADOITIONS AND ALTERATIONS a An Increase in the number of housing units Jim Uha housing units calm %, a .not Only the number of additional -02 hmita) 433 E No change In the mrmbor of housing units in 90,527 r E A docrew in the nomber of housing v unite (ta due housing units column, enter any the number of decreased _ arc • units) it"dauta carports =end (awcwd sod dstedhad All other buildings and structures 4v '3 7S W I 1 -SIGN PERMIT .uw.rraerrownaswwa.evaasar —► 46 PERMITS - =768,242.00 TOTAL YALOIITION l S.M. V - CONVERSIONS PRIVATELY OWNED PuaucLT OWNED Moor Valuation of VsWad" Wf Ilola 410. MMgs HOYa[me = Hou" construction construction (Om)t cont INuaiDar gaits (Omit cw W 18) lei (cl (d) to (0 ) Noreasidentlal and nonhousekeeping buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and t ordrousakeeping buildings $41 Sestina VI - DEMOLITIONS AND F�f tx r RAZING OF BUILDINGS One - family buildings attached and detached 645 Two - family buildings 646 Three - and four- family buildings 647 Five -wr ore family buildings 64 All other buildings and structures 649 Section VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide In the space below, additional information for each Individual permit valued at 5500,000 or more entered in sections 1 through V. "Na. Notes °f Ownership Valwtivof Numberof Hunter sec. Description Description awfor shark ( %1 construction housing of 1—V one (Omit coats) wits buildings (a) IN 10 (d) (e) If) (td Kind of building -- --- ------------ --- --- ❑Private -!iii; adOraa _______________________ EIPWllc S Kind of building _______________________ ❑ PrWate ______________ Site address _______________________ ❑PeNlc Kind of building _____ __________________ ❑Private 5ltr address ----------------- - - - - -- ❑ Public KW of building ___ ____________________ ❑Private __ ______ _ _____ Sae address _______________________ ❑Public Kind of building _______________________ E3Prlvate ___________ ___ Slla ad6ass _____ __________________ C] Public Kind of building ----------------------- ❑Private SiM adAess __ ____ __ ____ ___ ___ [3 Public Kind of building _______________ ________ ❑Private Site address ____________ ___________ opubtic Kind of building - -- -------------- - --- -- [] PfIva" -------------------- Slteadleu -------- - - - - -- _______ -- ❑Prrblic Kind of building ______________ _________ C] Private Slle address ________________ _______ CD Public c�ts Nance of person b comhct regarding this report Telephone code almost Exknsbn Hooter Pittman I Area Title Building Official 1612 t;R7-qi ".. C- 04 la4 HU • 0 • • On August 26, 1985, the library board met with the, following members present: Paul Acklund, Ralph Bergstrom, John Horrocks, Albert Linde, Sue O'Brien, Linda Willmsen, Mary Henke and Norita Levy. Architects John Korngiebel and Rolf Lokensgaard were present and the following items were discussed. -The natural light level in the upper level was measured by the electrical engineer and found to be 100 foot candles. When the overhead lighting was turned on it measured 200 foot candles. The architects indicated an adequate light level for reading is between 30 and 40 foot candles. -The architects stated the appearance of the columns was left natural to coordinate with the exposed brick of the original library. No finish- ing treatment for the columns was discussed. The reveals were necessary to allow movement and control cracking of the ceiling. -The railing and open area overlooking the elevator area was again discuss - ed, as well as the concern for preventing an accident. It was suggested that a large plant be placed in front of the open area to allow the feel- ing of openness but defer its accessability to children. The possibility of installing clear, plastic sheeting at some future date was also discussed. -Other items that must be completed or were not completed as specified • include: -Bases under spotlights were not installed. -Exit lights not yet installed but will arrive soon. - Lounge furniture expected September 15, 1985. - Heaters in vestibule must still be installed. -Space between original front door must be fixed. It is assumed that the bats that have been entering the library are coming through this space. - Landscaping must be complete. It is assumed that we will receive the AAL grant but that fact has not been confirmed. - Exterior brick for the front pad have been ordered. They could arrive shortly or there could be a two month delay. -The architects presented a Change Order for additional expenses in the amount of $1,093. The Change Order was signed by John Horrocks. -A list of needed plants is to be compiled by the architect. -The fire alarm has been going off and will be checked. -Other equipment needed include: wastebaskets, bulletin boards, clocks and magazine racks. The staff will be working with the architect in ordering the necessary equipment. A motion was made by Paul Acklund and seconded by John Horrocks to allow Kerry Krueger to repair the broken leaded glass window at the cost of- $175. John Horrocks wrote a letter to the Minnesota Department of Labor and Industry requesting a variance for the telephone line in the elevator. Federal law requires a two -way phone in the elevator for emergency purposes. The elimination of this expense would save $23 per month. The board gave their approval and the letter is to be sent. People desiring to make gifts to the library will be asked to request it be • used for a specific purpose, or direct money for general use and put in the Library Fund. The clock has been returned and is working. Auction receipts totaled $2,259.97 which was placed in the Construction Fund. The 1986 library operating budget was reviewed with Gary Plotz and Ken Merrill. There will be adequate money to refinish the meeting room chairs and it was agreed to proceed with that project. The request for library parking in front of the building must be directed to the city council and acted upon at their meeting. The grand opening of the library is tentatively set for September 29. Another meeting of the library board will be called to discuss the plans for the grand opening. The excess shelving will be stored in the water treatment plant until such time as a decision has been made as to what will be done. Mary suggested the excess shelving be given to the regional library. We will address this subject at another meeting. Having no further business, a motion was made by Paul Acklund and seconded by Albert Linde to adjourn. • Published in the Hutchinson Leader on Tuesday, August 6th, 19859 and on Tuesday, August 13th, 1985. NOTICE OF HEARING ON IMPROVEMENT PROJECT N0. 86-02 PUBLICATION NO. 3440 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8 :00 P.M. on the 27th day of august, 1985, to consider the making of an improvement of: 12" Watermain on T.H. 22 from Oakland Avenue to 12001 South; McDonald Drive from School Road to 900' West by Grading, Gravel Base, Surfacing and Appurtenances; Bradford Street in Orchard Park 1st Addition, Roberta Road, Sibley Drive It and Tyler Street in 4th Addition to Lakewood Terrace and Campbell Lane in Clark's 2nd Addition by Gravel Base, Curb and Gutter and Appurtenances; n pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property. The estimated cost of such improvement is #1489800.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. i CYO..., -AC .�i( City Cle k Dated: July 23rd, 1985 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAII1ST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. (612) 587 -5161 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCH/NSON, MINN. 65350 M Z M 0 MVP /pv _ DATE: September 49 1985 TOc Mayor and City Council FOR YOUR DIFORPIATION FROMs Director of Bnaineerins RBs Project 86-02 McDonald Drive Section Attached is section of the City Map with McDonald's Fifth Addition shown in Red and MoDonaldfs 31xth Addition shown in Green. The costs to date are as followat San. 3exer storm Grade A Curb A Grade A 19% McDonald *s 5th A Wateraain sewer Gravel Gutter Surface Prof. Bat. Total Lot 1, Blk. 1 629006.00 -0- -0. 4 683.00 $3,600.00 -0. 66,289.00 1 Lot 2, Elk. t - 621006.00 .0. -0- 6 683.00 -0. 639566.83 669255.83 2 Lot 39 Blk. 1 629006.00 .0- -0- * 683.00 62,106.67 619460.83 66,256.500 3 Lot 1.59 Blk 2 629006.00 -0. -0. 6 546.40 $20106.67 61,460.83 669119.90 4 Lot 6, Bak. 2 620006.00 -o- -o. # 546.40 -0- 639566.83 66,119.23 To equalise the total, the 1966 Project Estimate should be as follows 1 i3,464.88 s 669153.88 2 619358.21 a 669153.88 3 619494.81 = 669153.88 4 639601.48 a 669153.88 San. Sewer Storm Grade & Curb & Grade A 1986 MoDonald•s 6th & Natermain sewer Gravel Gutter Surface Pros. Bat. Total Lot 19, Blk. 1 6 958.90 61,225.13 6 545.90 6 696.05 $3,827.26 -0. 67,253.24 Lot 2 -69 Blk 1 #2,428.01 61,225.13 -0- 619175.57 619274.62 6 669.23 669103.33 Lot 1, Blk. 2 61,181.60 61,225.13 6 672.80 -0- 64,716.34 -0. 47,795.87 Lot 2.79 Blk 2 629428.61 61,225.13 6 =0- 61,175.57 #1,274.62 6 669.23 669103.33 Lot 1, Kk. 1 and Lot 19 Blk. 2 are higher because they were platted in McDonald's 4th Addition originally and replatted in the McDonald Ia 6th Addition, therefore they are not being oonsid d In the final Project. MVP /pv _ RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS PROJECT NO. 86-02 Resolution No. 8108 WHEREAS, a resolution of the city council adopted the 23rd day of July, 1985, fixed a date for a council hearing on the proposed improvement oft 12" Watermain on T.H. 22 from Oakland Avenue to 12001 South; McDonald Drive from School Road to 900' West by Grading, Gravel Base, Surfacing and Appurtenances; Bradford Street in Orchard Park let Addition, Roberts Road, Sibley Drive and Tyler Street in 4th Addition to Lakewood Terrace and Campbell Lane in Clark +a 2nd Addition by Gravel Base, Curb and Gutter and Appurtenances ;' AND WHEREAS, ten days$ published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 27th day of August, 19852 at which all persons desiring to be heard were given an opportunity to be beard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MDnMSOTAt 1. Such improvement ia'hereby ordered as proposed in the council resolution adopted the 23rd day of July, 1985. 2. Marlow V. Priebe is hereby designated as the engineer for this Improvement. He shall prepare plans and specifications for the making of such Improvement. Adopted by the council this day of , 1985. Clerk Mayor ��alle► D,4 POINT 5 4 vtl Loo o � 3RD :so.00 _N,� o. � J. �� z 3 .S�CONO �' � \off � m � 2 cc as so to S Iw aa.N m Qo.Z� y 1 ADDITIFON P�� I .;, 70 260.00 00 ROBERTS If0 _ 4" 1 ss M� WDONALD DRIVE • • SUBDIVISION AGREEMENT Mc DONALD'S FIFTH ADDITION CITY OF HUTCHINSON, MINNESOTA This agreement, made and entered into the day and year set forth hereinafter by and between Earl and Loretta McDonald; hereinafter called the "Subdivider" and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City ". WITNESSETH: WHEREAS, the Subdivider is the owner and developer of a certain subdivision known as McDonald's Fifth Addition, which is located in the City of Hutchinson and WHEREAS, Ordinance No. 466 requires Subdividers to make certain improvements, NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. The Subdivider hereby petitions the City to construct the curb and gutter and bituminous surfacing to serve the entire plat as soon as feasible. 2. It is understood and agreed that the City will contract for said improvements in paragraph No. 1. 3. It is understood and agreed that the improvement in paragraph No. 1 may be installed by the City under two or more contracts. 4. It is understood that the sanitary sewer, water main and storm sewer has been installed by the City. 5. It is understood and agreed that the cost of said improvements in paragraph No. 1 and paragraph No. 4 will be assessed equally on each Lot. 6. It is understood and agreed that Subdivider will make a $693.00 contribution to the City of Hutchinson for Parks and Playgrounds for said McDonald's Fifth Addition. Said monies to be paid prior to the registration of said plat. 7. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. IN WITNESS THEREOF, the parties have hereunto set their hands and seals the 2 / &day of 1976. CITY OF HUTCHINSON SUBDIVIDER By:( Mayo?— i city Clerk V Loretta KcDohald- S Aa i' CDO14ALD' S SIii TH ADDITION This agrement, made and entered into the day and year set forth hereinafter by and between Duane E. Dickey, Pros., DuMaz, Inc., hereinafter called the •Subdivider" and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City". WITNESSETH: WHEREAS, the Subdivider is the owner and developer of a certain subdivision known as McDonald's Sixth Addition, which is located in the city of Hutchinson and WHEREAS, Ordinance No. 464 and 466 requires Subdividers to make certain improvements, 1. The Subdivider hereby petitions the City to construct `,ra}ermain, sanitary sewer, storm sewer, curb and gutter, sidewalk and bituminous surfacing on Jackson Street to serve the entire plat. 2. It is understood and agreed that the cost of the improvements in Paragraph 1 will be assessed on a per lot basis. 3. •It is understood and agreed that the City will construct the sanitary sewer, watermain and storm sewer in 19791 that curb and gutter will be completed in 19801 that the bituminous surfacing will be completed in 1981. That all other improvements will be completed when feasible, necessary or desirable for complete development of the plat. 4. :It is understood and agreed that Subdivider will make a cash contribution to the City of Hutchinson for Parks and Playgrounds for said McDonald's Sixth Addition in the amount of $1,386.00 for one dwelling unit per lot. S. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. IN WITNESS , the es have hereunto set their hands and seals the day of 410 il- 41 L j% ......... 19 9 rr c Duane E. Dickey re DuMaz, Inc. by= by: PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUESDAY, AUGUST 20TH, 1985. INOTICE OF HEARING ON ACTIVATED DEFERRED ASSESSMENT PUBLICATION NO. 3451 ASSESSMENT ROLL N0. 206 Letting No. 1, Project No. 83 -01 -04 Hutchinson, Minnesota August 14th, 1985 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8 :00 P.M. on the 10th dad! of September, 1985, in the Council Chambers of C1ty Hall at Hutchinson, Minnesota, to pass upon the activated deferred assessment for the improvement of Waller's 2nd Addition by the construction of Sanitary Sewer, Watermain & Appurtenances. The activated assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. • An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice With the District Court within ten days after service upon the Mayor or'Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City'Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.1959 the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is $11,068.26 . Ga D. P1 , Citk Ackbinistrator Hutchinson, nnesota N , RESOLUTION ACTIVATING DEFERRED ASSESSMENT ASSESSMENT ROLL NO. 206 Resolution No. 8111 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the assessment for the improvement of Waller's 2nd Addition by the construction of Sanitary Sewer, Watermain and Appurtenances, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such activated assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the 1st day of January, 191§, and shall bear interest at the rate of 7.6 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1st , 19.U. until the 31st day of December, 19.§§. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the let day of Ootober, 19M; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 109 or interest will be charged through December 319 of the next succeeding yam' 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extemided on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 10th day of September, 1985. Mayor City Clerk PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUESDAY, AUGUST 20TH, 1985. • NOTICE OF HEARING ON ACTIVATED DEFERRED ASSESSMENT PUBLICATION N0. 3450 ASSESSMENT ROLL NO. 24A Project No. 14_2 Hutchinson, Minnesota August 14th, 1985 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8 :00 P.M. on the 10th daj of September, 19852 in the Council Chambers of City Hall at Hutchinson, Minnesota, to pass upon the activated deferred assessment for the improvement of Orchard Park 1st Addition by the construction of Trunk Storm Sewer and Appurtenances. The activated assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. • An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written_objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is $ 11,517.95. .. Gary D. P10 *41- Ckey 4Aministrator Hutchinson, Minnesota RESOLUTION ACTIVATING DEFERRED ASSESSMENT ASSESSMENT ROLL N0. 24A Resolution No. 8112 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the assessment for the improvement of Orchard Park tat Addition by the construction of Trunk Storm Sewer and Appurtenances, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such activated assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10).year3, the first of the installments to be payable on or before the 13t day of January, 1986, and shall bear interest at the rate of 7.6 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1st , 1985, until the 31st day of December, 1986. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the let day of Ootober, 1911; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 319, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 10th day of September, 1985. Mayor City Clerk 0 0 PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUESDAY, AUGUST 20TH, 1985. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION N0. 3449 ASSESSMENT ROLL NO. 207 Hutchinson, Minnesota August 14th, 1985 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8 :00 P.M. on the 10th day of September, 19859 in the Council Chambers of City Hall at Hutchinson,. Minnesota, to pass upon the proposed assessment for the improvement of Carlisle Street by the construction of Sanitary Sewer and Watermain Extension. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer -at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is $ 5,824.37 . Gary D. PlAtz, CiVy Administrator • Hutchinson, Minnesota RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 207 Resolution No. 8113 WHEREAS, pursuant to proper notice duly given as required by lax, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of Carlisle Street by the construction of Sanitary Sewer and Watermain Extension, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the lat day of January, 19869 and shall bear interest at the rate of 7.6 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October , 1985, until the 31st day of December, 19B&. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the lst day of October, 1985; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 319 of the next succeeding yam' 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 10th day of September, 1985. Mayor City Clerk • 40 19 L� POLICE DEPARTMENT MEMORANDUM wo FR tl� - 9 3 -M NIMP SUBJECT Conference Request permission to attend the MN Police Chiefs Fall Conference in Red Wing September 26th and 27th, 1985. This is a budgeted item. DMO:neb 0 JG�NSON� O O n ° ' W OF c 45 Washington Avenue East * Hutchinson, Minnesota 55350 • (612) 587.5252 September 5, 1985 Hutchinson City Council Dear Council members: �Q This request is being made by the Hutchinson Area Chamber of Commerce and the Ambassadors regarding Hassan street and the Arts & Crafts Festival. With the recent library project we will be unable to use a portion of the east side of the Library Square. We are making two requests: 1) that we be allowed to close Hassan street from Washington to 1st streets during the Festival September 20, 21 9 - 6 p.m. 2) if *1 is not possible - that we be allowed to have crossbucks placed along the parking area behind the Library to give a larger space for pedestrian traffic. Either request will help more people enjoy the Art show in the park. We understand the difficulties with closing Hassan street, and have made the two proposals. A representative of the Chamber and Ambassadors w i 1 i be present at the next Council meeting. Sincerely, /7,�? 0, , �7 7''e, Mark A Myers Executive Vice President n To t��.tAf A56A �A Q1 Un5; l f 6 ot- o wr S�O f e, V 4r- 0, s p e c.� a SGJe. O'n Z-3 wd a r a f Qr} cz) / LI ✓I C {,Pon 0 Lod ', }d9fp\ SEP1985 RFavo eve- ORDINANCE NO. 13/85 PUBLICATION NO. AN ORDINANCE E %TENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED PROPERTY OWNED BY AND ABUTTING UPON THE LIMITS OF THE CITY WHEREAS, the territory described below is not presently within the corporate limits of any incorporated city; and WHEREAS, this territory abuts upon the corporate limits of the city at the southern boundary thereof and is deemed to be urban or suburban in character; and WHEREAS, this territory is owned in fee by the city; The city council of the city of Hutchinson ordains: Section 1. Territory annexed. The corporate limits of the city of Hutchinson are hereby extended to include the unplatted property described as follows now owned by the city: See legal description in Attachment A. Section 2. Filing. The city clerk is directed to file certified copies of this ordinance with the Secretary of State, the County Auditor of the county in which the property is located, the Town Clerk of the affected township and the Minnesota Municipal Board. Section 3. Effective date of annexation. This ordinance takes effect upon its passage and publication and the filing of certified copies as directed in Section 2. Adopted by the city of Hutchinson, Minnesota, , 1985. ATTEST: Gary D. Plotz, Clerk Robert H. Stearns, Mayor ATTACHMENT A Satterlee Pit Area: Lots 9 and 14 of Auditor's Plat of the South Half of Section 8, Township 116 North, Range 29 West, McLeod County, Minnesota, according to the plat on file in the office of the Register of Deeds and part of the old Chicago, Milwaukee, St. Paul and Pacific Railway Company right -of -way lying adjacent to and adjoining said lots 9 and 14 except the following described tract: Beginning at the intersection of the Easterly extension of the North .line of said Lot 9 with the Westerly 50 foot right -of -way line of Min- nesota State Highway No. 22; thence Southeasterly along said right -of- way line, 1005 feet; thence deflect to the right 94058' a distance of 210.9 feet; thence deflect to the right 84042' a distance of 297.8 feet; thence deflect to the left 8024' a distance of 292.0 feet; thence de- flect to the left 81016' a distance of 44.0 feet; thence deflect to the right 90000' on a line parallel to said highway right -of -way line to a point in said North line of Lot 9; thence East along said North line to the point of beginning. Containing 84.3 acres more or less AND All that part of the Northwest Quarter of the Northeast Quarter of Section 17, Township 116 North, Range 29 West of the 5th P.M., lying North of the Crow River and more particularly described as follows: Commencing at a point where the North line of the Northeast Quarter of said Section 17 crosses the North Bank of the Crow River; thence West along said line to a point 406 feet West of the point of beginning; thence Southerly, Easterly and Northerly along the North Bank of Crow River to the Point of Beginning and containing one acre more or less. Radelbach And Boldt Area: That part of the Northwest Quarter of Section 8, Township 116 North, Range 29 West of the 5th Principal Meridian described as follows: 40 Beginning at the intersection of the West line of said Northwest Quarter and the Southwesterly right -of -way line of State Highway No. 22; thence Southerly, along said West line to a point 100.00 feet Southwesterly of, as measured at a right angle to, said right -of -way line; thence South- easterly, parallel with said right - of-way line, to the intersection with the South line of said Northwest Quarter; thence Easterly, along said South line, to said right -of -way line; thence Northwesterly, along said right -of -way line, to the point of beginning. is i 0 Description As Per Certificate Of Title All that part of the Northwest Quarter of Section 8, Township 116 North, Range 29 West, McLeod County, Minnesota, described as follows: Beginning at a point on the West line of said Section 8, a distance of 432.2 feet due North (assumed bearing) of the Southwest corner of said Northwest Quarter; thence due North, along said West line, a dis- tance of 1332.65 feet; thence South 54 degrees 52 minutes East a dis- tance of 2496.25 feet to a point of tangency with a curve, concave to the Southwest and having a radius of 5579.58 feet; thence Southeasterly, along said curve, to a point on the South line of said Northwest Quar- ter; thence South 89 degrees 22 minutes West, along said South line, a distance of 2035.86 feet; thence North 17 degrees 44 minutes West a dis- tance of 123.6 feet; thence North 52 degrees 44 minutes West a distance of 262 feet; thence North 44 degrees 39 minutes West a distance of 213 feet to the point of beginning, containing 51.1 acres more or less. i ORDINANCE NO. 14/85 AN ORDINANCE TO VACATE UTILITY EASEMENT IN HELLAND'S THIRD ADDITION THE CITY OF HUTCHINSON ORDAINS: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate said utility easement. SECTION 2. That said utility easement is described as follows: 6' by 130' easement on the east side of Lot 2, Block 2, Helland's Third Addition. • SECTION 3. This ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof with the proper County officers as required by law. Adopted by the City Council this 10th day of September, 1985. ATTEST: Gary D. Plotz City Clerk is Robert H. Stearns Mayor 7 PUBLICATION NO. 3444 PUBLISHED IN THE HUTCHINSON LEADER: Thursday, August 8, 1985 Tuesday, August 13, 1985 NOTICE OF PUBLIC HEARING To Whom it May Concern: Notice is hereby given that a public hearing will be held on Tuesday. August 20,1985, at 7:30 P.M. in Council Chambers at City Hall for the purpose of considering a petition submitted by the owner to vacate a 6' by 130' ease- ment on the east side of Lot 2, Block 2 Helland's Third Addition, City of Hutchinson, (Located on Seventh Ave. N.W.) This hearing wiII be held by the Planning Commission of the City of Hutchin- son. At such hearing, all interested persons may be heard. If you would desire to appeal the Planning Commission's recommendation, you can take your request to the City Council which has the power to overrule the decision of the Planning Commission. August 5, 1985 ate I ,W H, s; EIGHT AVENUE] NW." ILIA Easement to 4 C% a the vacated V HE LAND 8 HELL.AN � . 1 SEVENTH AVENUE N.'W. " • 9 u 7-4-0 0 ORDINANCE NO. 15/85 AN ORDINANCE TO VACATE STREET RIGHT -OF -WAY THE CITY OF HiTfCHINSON DOES ORDAIN: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate said street right -of -way. SECTION 2. That said street right- of-way and public thoroughfare in the - City of Hutchinson located and described as follows: Washington Street right -of -way 39` south of the north property line of property abutting Lots 4, 59 69 7, 8, 9 and 10 of Block 46, North 1/2 City of Hutchinson (Pure Culture Products, 35 Adams Street North). being located in the City of Hutchinson, be and the same is hereby vacated, provided however the City of Hutchinson reserves unto itself a perpetual ease- ment and the right to enter upon said premises for the purposes of construction and /or maintenance of public utilities and a perpetual easement for a 6" gas main and 10" water main, and any other necessary easements as required by the City being provided. SECTION 3. This ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof with the proper County officers as required by law. Adopted by the City Council this 10th day of September, 1985. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor 7- ef PUBLICATION NO. 3445 PUBLISHED IN THE HUTCHINSON LEADER: Thursday, August 8, 1985 Tuesday, August 13, 1985 NOTICE OF PUBLIC HEARING To wham it May Concern: Notice is hereby given that a public hearing will be held on Tuesday, August 20,1985, at 7:30 P.M. in Council Chambers at City Hall for the purpose of considering a petition submitted for the vacation of the Washington Street right of way 39' south of the north property line of property abutting Lots 49 5, 6, 79 8, 9 and 10 of Block 46 N 112 City of Hutchinson (Pure Culture Products, 35 Adams Street North). This hearing will be held by the Planning Commission of the City of Hutchin- son. At such hearing, all interested persons may be heard. If you would desire to appeal the Planning Commission's recommendation, you can take your request to the City Council which has the power to overrule the decision of the Planning Commission. August 5, 1985 Dated rdsm.r, .�. . b. N %I I 9 t% 2 \ \ F L_i� W gyp.. 8 I 3� - j ., i I__sa,_s .. Ate, Io I ) to I 9 2 spa \= 1 I 9 2 : B 5 3 W ! 5%`a\ 6 s 7 6 s d LL SOUTHEAST % LL M '4 - q o� 2 � C t� ♦. x `7-e RESOLUTION NO. 8114 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Amerifloc Plus 5485 $ 931.20 Dewatering Chemical Sewer Yes Drew Chemical Co. The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR s Date Approved: September 10, 1985 • Motion made by: Seconded by: Resolution submitted for Council action by: 7�& 1 L, • (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTONAVENUE WEST HUTCHINSON MINN. 55350 M E M 0 DATE: September 4, 1985 T0: Mayor and City Council FROM: Director of Engineering RE: Drainage to Maplewood Academy It would be possible to reconstruct a storm sewer line on Ninth Avenue N.E. from Elm Street to the Nest side of T.H. 15 and connect the existing tale line on the Academy property. Estimated construction cost is as follows: 12" R.C.P. $ 13,600 Manholes 2,400 Street Repair 10.000 Total $ 25,000 Ninth Street is programmed for overlay this year. Any storm sewer work should be completed before the overlay is done. MVP /pv cc: Lyndon G. Furst, Ed. Dir. Marlow V. Priebe Director of Engineering _A .l (612)"74151 CITY OF HUTCHINSON 37.WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO DATE: September 4, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Project 86-01 Storm Seater Study Attached is the Resolution Ordering Preparation of Report, the Engineer's Report and the Resolution Receiving Report and Calling Hearing on the above - referenced project. MVP /pv 7,1.cc/0% -/P 42-. Qo Marlow V. Priebe Director of Engineering RESOLUTION ORDERINO PREPARATION OF REPORT ON IMPNOVEMEIT PROJECT NO. 86.04 Resolution No. 8109 WHEREAS, it is proposed to study the existing storm sever problems in the City of Hutchinson in the area North of South Fork of the Crow River and But of T.H. 15, with the County of McLeod and to obtain a report on the cost of feasible ways to relocate and/or reconstruct to increase the flaw capacity of the main line and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED Dr THE CITY COUNCIL OF HUTCHINSON, That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed Improvement in feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the Improvement as recommended. Adopted by the council this 10th day of September, 1985. Mayor Clerk r, e, a • 0 DATE: TO: FROM: ,m aIN88R'S REPORT [g4cKIIA:i0riy:ii L+Ili September 49 1985 Mayor and City Council Director of Engineering SUBJECT: Storm Sewer Improvement Project Gentlemen: I have studied the following areas and find that it is necessary and feasible to join with MoLsod County to have a Consulting Engineer complete a study and report as to the cost of relocating and /or reconstructing the storm serer main to increase the flow capacity for the system lying North of the South Fork of the Crow River and East of T.H. 15. If aooeptable, I recommend a hearing be held on the 8th day of October, 1985. PROJECT NO. 86-04: Storm Sewer System lying North of the South Fork of the Crow River and East of T.H. 15 TOTAL STUDY COST ; 409000.00 CITY COST ¢ 20,000.00 COUNTS[ COST # 209000.00 MVP /pv Respectfully submitted, Marlow V. Priebe Director of Engineering RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 86-04 RESOLUTION NO. 8110 WHEREAS, pursuant to resolution of the Council adopted September 10th, 1985, a report has been prepared by !Marlow V. Priebe, City Engineer, with reference to a proposed Consulting Engineer's study and report as to coat of relocating and/or reconstructing the storm sever main to increase the flow capacity for the system lying North of the South Fork of the Crow River and East of T.H. 15, and this report was received by the council on September 10th, 1985. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSONt MINNESOTA: 1. The council will consider the improvement of such storm sever system in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $409,000.00 2. A public hearing shall be held on such proposed improvement on the 8th day of Ootober, 1985, in the Council Chambers of the City Hall at 8 :00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 10th day of September, 1985. Mayor Clark n RESOLUTION NO. 8098 RESOLUTION OF THE MCLEOD COUNTY BOARD AND THE HUTCHINSON CITY COUNCIL CONCERNING COUNTY DITCH 18 WHEREAS, County Ditch 18 is a County Ditch which flows from lands situated within the County of McLeod into the City of Hutchinson and; WHEREAS, said County Ditch 18 is currently unable to meet the drainage needs of the area it drains and; WHEREAS, prior to any repair being done, it would be advisable for the County Board of McLeod County and the City of Hutchinson to coordinate their efforts to provide for appropriate drainage for the County Ditch 18 watershed; and pursuant to the petition of the County of McLeod and; WHEREAS, Minnesota Statute 106.471, Subd. 4 provides that prior to making the necessary repairs that the County Board may appoint an engineer to investigate the feasiblity of repair of County Ditch 18 and expend up to $20,000. • THEREFORE, BE IT RESOLVED that the County of McLeod and the City of Hutchinson agree to contract with an engineer to provide a study for the needs of County Ditch 18; that the expenses of the study up to $40,000 shall be shared equally by the City of Hutchinson and by the County of McLeod; that the engineer shall be appointed by the County of McLeod in consultation with the City of Hutchinson and the County's share of costs for the study shall be the-cost of repair pursuant to Minnesota Statute 106.471, Subd. 8. Adopted by the City Council this Date: Robert Stearns, Mayor City of Hutchinson 0 day of 1985. Date: Lawrence Wendorf, , Cha rman McLeod County Board r,e, MEMO TO: Mayor and City Council FROM: Fire Chief HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 MO. Orlin "Butch "Henke DATE August 30, 1985 SUBJECT: Seal floor in fire station. Paint overhead doors on outside of fire station. Request that we be allowed to have the apparatus floor at the fire station sealed with floor seal. We would like to use the same product that is on the floor now. This can be accomplished for a cost of $1356.60 to include labor. Bid price to seal floor is included. We would also like to paint the overhead doors because they are starting to show wear from the weather. The painting would be done by the firefighters. Request that funds for these two projects come from the fire department building fund. 9 -a., M 425 Caiibmia, Hutchinson, MN Phone: 587 -3135 8/13/85 Mr. Brad Emans. Hutchinson Fire Department Hutchinson, MN 55350 Dear Brad: As per our discussion, please find a price quotation for the concrete floor work at the Fire Hall. . As mentioned in our conversation, the price would be based at $:17 per square foot. Based on the square footage of 7,980 square feet, we propose to clean, screen, and apply 1 coat of moisture cure.urethane for a price of $1356.60. The total time for application and drying to be approximately 4 days. WhMC • r i 12) 587 -5151 Y OF HUTCH /NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO DATE:, September 4, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Shady Haven Subdivision Agreement Attached is the above- referenced Subdivision Agreement for your approval. MVP /Pv attachment Marlow V. Priebe Director of Engineering SMITISION i I I SHAD? UTM CITE OF n T 0 MIHRWA THIS AGRMD=p made and entered into the day and year set forth bereinafterg by and between lvelyn Dorn and Richard and Linda Martin, hereinafter called the "Subdivider", and the City of Hutchinson, a Municipal -- Corporation in the County of MoLeodp State of Minnesotap hereinafter called the •City"= V=ZAS, the Subdivider is the owner and developer of a certain subdivision known as SHADY HATUP which is located in the City of Hutohinson, andl VNIRSAS, City Ordinances 464 An 466 require subdividers to make certain improvements in the subdivision= NOW1 TMMRFORB, IT IS HBRBBI AGR® AS FOLLWSi 1. It is understood and agreed that the sanitary sewer mains wateraainp storm sewer mains curb and gutters street base and street surfacing has been installed for the entire plat* 2. It is understood and agreed that as of August 13, 1985, the balance of the assessment for the inplace improvements listed in Paragraph Ho. 1 is ;6,628.90. These costs are to be divided as follows: Lot 1 *301 4.45 Lot 2 - $19205.40 Lot 3 - $29109.05 3. The Subdivider hereby petitions the City to construct a 6 inch sanitary sewer service lead and a 1 -1/2 inch water service lead from the main to Lot 2 to serve the total subdivision and to assess said cost on an equal basis to each lot. The Subdivider hereby waives all rights to a public hearing and appeal for the oosts.' The waiving of all such rights shall be binding upon and extend to the heirs, representatives, assigm and suocessors of the Subdivider. 4. It is understood and agreed that the sanitary sewer and water service leads to each individual lot will be the responsibility and expense of the Subdivider and /or individual lot owner. The individual cost to be determined subsequent to a cost estimate prior to installation. 5. It is understood and agreed that the cost for the lift station serving this area is $250.00 per dwelling unit and said cost is pending and will be charged to the individual lots at the time a building permit is requested. 6. It is understood and agreed that the Subdivider will make a cash contribution to the City of Hutchinson for Parks and Playground for said SHAD? HAVEN in the amount of 4406.569 which is for one dwelling It q,j,, SUBDIVISION AGRZDGW aRM HAVEN CM or BUTCHINSON, MnM:SOTA PAGE 2 unit per lot. Charges for additional dwelling units per lot will be due the City at the time a building permit is issued and the cost according to the City Fee Schedule, for additional mite, at the tine of said permit being issued. 7. The existing drainage across SHADY HAVEN from MOCiure's First Addition shall be retained. Prior to issuing any building permit, a site plan for the plat shall be submitted, which shall include the followingt A. Proposed location of all houses. B. Proposed elevations of top of block, finished grade of Douse, garage floor and basement floor. C. Proposed driveways to Lots 2 & 3 and location of culvert with the inlet and outlet flow elevation. 8. It is understood and agreed that the lowest floor elevation of any structure is 1046.43, as per City Ordinance. 9. It is understood and agreed that the building setback from the shoreline is 75 feet, as per State Department of Natural Resources Regulations. .. 0 10. It shall be the responsibility of the developer to clear any trees NO and/or debris from utility easements, as per the request of the utility prior to installation of the facility. 11. All electrical and gas lines in easements that may have to be moved by request of the property owner, will be done at said property owners expense. 12. It is understood and agreed that to fulfill City Policy, two trees will be provided in the margin (boulevard) of each lot. The Subdivider or property owner shall purchase from the City and pay a m n+som of half the cost of said trees and the City's portion of the payment for trees shall not exceed $10.00 per tree. Said trees shall be planted by the property owner within one year after the building permit is issued. Species selection will be determined by the Tree Board. Should the Subdivider or property owner wish to plant a tree which deviates from the selected speoie list, he /she must present his/ber request to.the Tree Board. The City will, at on charge to the property owner, replace any tree which dies within one year of the time of planting. 13• This agreement shall be binding upon and extend to the heirs, • representatives, assigns and successors of the parties. SMM310 AST nor UV= CM OF HUTCBINSON, MDWWTA PAW 3 14. It is understood and agreed that it is the responsibility of the Subdivider to reoord this agreement at the County R000rdsr's Offios and that no Building Permits will be issued until acid Agreement is IN WITNESS THERNW, the Subdivider has bareunto "t his hand and anal this day of SOHDIYIDER Evelyn M. Darn Riobard H. Martin Linda J. Martin Approved by the City Counoil on the day of , 1985. CITr OF HUTCHINSON Its Mayor Its City Clerk i CJ Autchbtam Vubuc PbV Hueehinon, Mimwon 35330 September 5. 1985 m Mayor Robert Stearns and Members of the City Council: HUTCHINSON LIBRARY BOARD RDQUWT FOR PARKING PLACES The Library Board requests five parking places on each side of the Hassan Street entrance. We feel the availability of parking is necessary. We would like to have these spaces designated "For Library Patrons Only." HUTCHHINSON LIBRARY BOARD Ralph W. Bergstrom President 9-(20 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Dom: September 6, 1985 TO: Mayor & City Council FROM: Kenneth B. Merrill, Finance Director — — — — — — — — — — — SUBJECT: _Budget Hearing ---------------- - - - - -- Each year the Council, before adoption of the budget and tag levy, asks Ior a public hearing on the proposal. I would request the Council to set a September 24, 1985, 8 :00 P.M., hearing on the proposed tag levy for 1986. /ms 0 HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 133 Third Avenue S.W. • Hutchinson, Minnesota 55350 ,234567g9'o iTelephone: (812) 587 -2188 t� SEP1985 w EQUAL HOUSING OPPORTUNITY September 5, 1 zztz TO: MAYOR AND CITY COUNCIL FROM: CAROL BAUKOS, HUTCHINSON BRA A request has been received by our office from a number of elderly residents at Park Towers Apartments concerning the installation of a handrail along the sidewalk that will be installed on the north side of 3rd Ave. from Park Towers property to Franklin Street. This side- walk installation will be completed this fall. Park Towers owns the property on 3rd Ave. from South Park to the alley. The property from the alley to Franklin Street is private property. The handrail requested would have to be installed on the private property because of its steep grade, and would not involve Park Towers property. It is our request that the City consider the installation of the handrail at this location as a safety aide to the elderly residents who will be using the sidewalk after it is completed. Thank you for your time regarding this matter. is 9 �� • d (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: MAYOR & CITY COUNCIL FROM: BRUCE ERICSON RE: RECREATION FACILITY EQUIPMENT With the completion of the Recreation Facility scheduled for November 1, 19859 I am requesting that we advertise for bids for the following items: * flooring * basketball standards * volleyball standards * tennis standards * clothing baskets /racks I am proposing a bid opening date of Monday October 7th at 10:00 am. The building committee will then meet and present the results at the Tuesday, October 8th Council meeting. This schedule would allow for a smooth and proper installa- tion of all necessary equipment at the earliest possible date. 9� • X41 W7-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 ;DATE: September 5, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Provide Water Service Attached are letters to and from the Minnesota Health Department relative to the well now on City property serving the structure at 103 Erie Street. It is recommended the old well be sealed and abandoned. I recommend the City consider providing City dater in lieu of a new well. The construction cost could be paid out of Sewer $ plater Fund. Repayment of assessable costs would be through an assessment. Regular 429 procedure would have to be followed. MVP /pv attachment cc: Dick Nagy Ralph Neumann Marlow V. Priebe Director of Engineering minnesota department of health 717 s.s. dNawaro st. p o. box 9"Il mhwapolis 65440 ON 012)6n5OW 0 October 26, 1984 Mr. Richard Nagy Chief Water Plant Operator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Nagy: This letter is in response to your letter of October 16, 1984, requesting a review of the drawing of a flowing well on property recently purchased by the City of Hutchinson and a proposed method of meeting required pitless construction. A review of the information which you and Mr. Field from LTP, Inc., have • given would suggest the well to be in substandard condition as to its location in a pit, reportedly rusting casing and questionable backflow protection. In consideration of the reportedly substandard condition of the well and the unavailability of municipal water at this time, it is recommended that a new well be drilled to assure a safe and sanitary water supply for the residents living on the property. The old well should then be sealed and abandoned. If you have any questions, please contact Roman Koch at (612)623 -5404. Sincerely yours, Ronald D. Thompson, Unit Leader Ground Water Quality Control Unit RDT:RJK:rc an equal opportunity employer _ /t /r/ Z,,r/ (612) 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCH1NSOa MINN. 55350 October 16, 1984 Minnesota Department of Health Section of Water Supply & General Engineering 717 Delaware St. SE Minneapolis, MN 55440 Attn: Roman Cook Dear Mr. Cook, Recently, you have been in touch by telephone with Mr. Sherman Field of L.T.P. Well Company regarding a flowing well which is on property re- cently purchased by the City of Hutchinson, and which needs to be brought up to state code by being inade "pitless" Enclosed is a drawing of the well in question and a proposed method of meeting the required pitless construction. Please review this drawing as soon as possible and get back to us with your approval, recommendations, or rejection on this matter. If you have any questions feel free to contact me at (612) 587 -5151, or Mr. Field at 587 -4400. Respectfully, d e Richard Nagy Chief Water Plant Operator RN /mr • encl. �J -G, PRDPOSED Z" steel pipe 2' . flood stage and cap. Lll CM Foot 2" Cross Valve Existing Remove aid Plug House Service 7.7 Existing House Service 2" Well Pipe 2" Well Pipe .I • (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D.0 M DATE: October 16, 1984 To: _Had gw- pd2gt----------- - - - - -- — - -- FROM: _Richard Nagy------------------- - - - - -- svaJECT: _Sealing — --- Cost Estimate —---------------------- As per your instructions, I have received a cost estimate from LTP Enterprises for the sealing of wells on LAWCON property. To the best of our knowledge, there are five wells to be sealed. Since all but one are shallow points, these can be-taken care of relatively easily by filling with sand and capping. LTP quotes us $40.00 an hour with the City providing one helper and the sand, with the job taking about one -half day. This does not include the well at 613 Second Avenue SE which will have to be done at the time it is vacated. Since the well at 45 Erie Street also serves 103 Erie Street, the well must be disconnected from 45 Erie but left in service for 103 Erie. This can be done with relative ease but must be modified to be brought in com- pliance with the State of Minnesota Well Code, since the well will be on City property, making the City liable for its construction. State code requires that the well be made "pitless ". At this time, we are waiting for approval from the State Department of Health as to a couple of possible modifications. Depending on which method meets approval, the cost will be $300 to $500. 0 cc: Ralph Neumann q- r" (612) 879 -2311 CITY OF HUTCHIfNSON 37 WASHINGTON HUTCHINSON, MINN. 5 WEST ENGINEER'S REPORT DATE: Sevtember 10. 1985 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Watermain Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend -a hearing be held on October 8. 1985 at 8 :00 A.M. Project 85 -01 -40 6" Watermain on Erie Street from 66t North of Second Avenue S.E. to First Avenue S.E. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition S Capitalized Interest TOTAL--------------------------- - - - - -- 2.400.00 168.00 168.00 0.00 168.00 - - - -$ 2,904.00 Assessable Cost $ 2,904.00 Deferred Assessable Cost 0.00 City Cost 0.00 TOTAL---------------- ------ ----- ------- --- - - - - - 2,904.00 Respectfully submitted, a?l -6�� Marlow V. Priebe Director of Engineering PV RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT NO. 85 -01 -40 Resolution No. 8115 WHEREAS, it is proposed to improve Erie Street from 661 North of Second Avenue S.E. to First Avenue S.E. by the construction of 6^ Watermain and Appurtenances, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should beet be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Clerk E Adopted by the council this 10th day of September 1985. Mayor cJ -G, RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 85 -01 -40 RESOLUTION NO. 8116 WHEREAS, pursuant to resolution of the Council adopted September 10th, 1985, a report has been prepared by Marlow V. Priebe with reference to the improvement of Erie Street from 66, North of Second Avenue S.E. to First Avenue S.E. by the construction of 6" Watermain and Appurtenances, and this report was received by the council on September 10th, 1985. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such stmt in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $29904.00. 2. A public hearing shall be held on such proposed improvement on the 8th day of October, 1985, in the Council Chambers of the City Hall at 8 :00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 10th day of September, 1985. Clerk Mayor 9 -G r y..np+ yw. -•-� � w,_ A i nutcninson crvw arena 950 Harrington Street Hutchinson, Minnesota 55350 Phone 612- 879 -2807 TO: Mayor & City Council FROM: Mary Haugen, Civic Arena Manager DATE: September 9, 1985 SUBJECT: M.I.A.M.A. Fall Conference The 10th Annual Minnesota Ice Arena Managers Association Fall Con- ference will be held on Wednesday, Thursday and Friday, September 18, 19 and 20 near Brainerd, Minnesota. I have attended this seminar for the past five years and find it very informative and educational. The total cost for the three days is $165. • I am requesting permission to attend. klm 0 WCULAR COUNCIL MEETING September 10, 1985 iWATER $ SEWER FUND *State Treasurer Social Security $793.86 *U. S. Postmaster postage for water bills 161.65 Stan Koehler meter survey 43.26 Steve Seivert meter survey 29.31 Dixie Petro Chem. Inc. chlorine 1185.00 Boustead Electric repairs $ parts 1023.35 Hazard Control Inc. supplies 172.61 Allen Office Products supplies 4.92 American Payment Center center payment rental 53.00 Canada Life Assurance Co. sept. dental ins. 179.83 Central Garage Co. june $ july repair jobs 1590.75 Coast to Coast supplies 107.44 Curtin Scientific repairs 4 supplies 115.25 Farm $ Home supplies 109.85 Floor Care Supply cleaning supplies 59.84 Fitzloff Hardware supplies 8.77 G $ K Services uniform rental 138.00 Hutch Utilities electricity 11,728.09 Hutch Fire $ Safety service extinguishers 39.90 Johnson Super Valu distilled water 26.28 Junker Sanitation refuse charges 21,633.75 Juul Contracting repair hydrant 30.00 McLeod Co. Santiary Landfill Aug.dumping charges 15.50 Valley Testing Lab. testing 282.88 •Mn. Rutz Plbg $ Htg. pipe 10.88 State Treasurer PERA 236.92 Water Products meter 5502.90 $45,283.70 CENTRAL GARAGE FUND *State Treasurer Social Security $141.17 Allen Office Products supplies 44.74 Brandon Tire repairs $ parts 287.50 Canada Life Assurance Soc. Sept. dental ins. 28.31 GTC supplies $ parts 275.69 Hutch Wholesale supplies 297.48 Plowmans repairs and parts 152.45 - Schmeling Oil diesel fuel $ grease 280.82 State Treasurer PERA 42.55 Johnson Motor Co. parts 23.83 $ 1,574.54 GENERAL FUND *State Treasurer social security $5959.78 Renae Benson music for ice show 82.82 Carol Emme football refund 15.00 Robert Ringstrom firearms school 35.30 Mary Haugen computer training school 25.80 Americ Data Systems equipment 851.75 Canterbury Downs 46 tickets 138.00 Continental Safety Equipment gloves 12.16 //, "Z / R -2 Clareys Safety Equipment equipment •Crystal Tree Service stump removal Elvin Safety Supply supplies Emergency Medical Products supplies Gulf States Distributors weapon Holiday Inn lodging charges Hutch Sewing Supply vaccum cleaner Kasbran Inc. supplies Lomita Midwest Tag Co. dog tags Meades 66 Station chipper repair Mn. Academy of Prosecution 3 code books Mn. Soc. of Arboriculture registration fee for 2 Mn. Ice ARena Assn. registration fees National Supply Center copier supplies Old Log Theatre 36 tickets Persians register repair Potentials Development publication Renaissance Festival 38 tickets State Board of Electricity publication Star Surplus Store supplies Turf Supply Co. chemicals Thorbeck $ Lambert Inc. architects fee Walking Billboards set up charges Allen Office Products office supplies American Welding Supplies welding gas Big Bear supplies Brinkman STudio film Bullseye Reloading reloads John Bernhagen september compensation Ben Franklin whistles Cash Drawer #4 misc. supplies etc. Coast to Coast supplies Co. Treasurer dl fees for county Co. REcorder recording variances Co. Recorder recording plat & ordinances Central Garage June $ July repair jobs Central Mn. Comm. repairs Crow River Vet Clinic boarding fees Coast to Coast supplies Chamber of Commerce office rental Canada Life Assurance Co. Sept. dental ins. Culligan Water service and salt Division of Boiler License 2 boiler licenses Don Streicher Guns parts Display Sales Inc. bulbs Earl F. Anderson traffic paint ERickson Foods concession supplies Family Rexall Drug supplies Floor Care Supply cleaning supplies Forbes Auto Store parts Farm $ Home supplies •Felskas' Auto Machine repairs Fitzloff Hardware supplies G $ K Services uniform rental GTC parts Henrys Candy Co. concession supplies Hager Jewelry UPS charges 153.50 1419.90 215.00 109.80 244.83 307.58 76.00 60.16 47.33 15.00 28.00 65.00 165.00 66.81 529.00 22.00 8.45 247.00 15.90 5.49 359.90 1511.90 12.00 180.73 10.95 29.76 6.05 183.00 1500.00 5.76 45.60 113.75 105.00 20.00 40.00 10,642.67 125.72 125.50 185.81 125.00 1918.31 34.10 12.00 7.50 341.25 208.00 14.85 191.03 1667.43 139.34 199.94 28.50 394.19 602.50 86.74 811.90 3.79 -3- •Home Bakery supplies 13.08 Hutch Milk House concession supplies 22.00 Hutch Iron & Metal pipe 21.49 Hutch Leader publication costs 79.29 Hutch Wholesale supplies 13.55 Hutch Fire & Safety servicing extinguishers 134.95 Ink Spots Inc. printing 171.00 Jahnke Red Owl supplies 17.42 Hutch Utilities electricity 7525.70 Koch Asphalt Co. street materials 6850.98 KDUZ enterprise program 90.00 Kokesh equipment 159.65 Krasen Plbg $ Htg. supplies 74.86 L & P Supply supplies 27.22 McLeod Coop Power electricity 286.79 Kenneth B. Merrill cash management course 82.00 McGarvey Coffee coffee 53.60 Mid Central Fire Inc. supplies 38.40 No. American Cable Systems basic cable 6.45 Northland Beverages concession supplies 433.60 Plaza Hardware supplies 171.13 Pitney Bowes meter rental 41.25 Popps Electrical supplies 34.98 Pamida supplies 42.99 Rockite Silo supplies 1296.05 Rutz Plbg $ Htg. repair 110.00 Rockmount Research chemicals 121.40 Schmeling Oil oil and gasoline 941.80 Simonson Lbr. supplies 84.98 Sorensen Farm Supply supplies 28.05 Standard Printing envelopes 251.15 James Schaefer 11 september comp. " 1001.00 Swanke Motors repairs 19.75 State Theatre office rental 325.00 State Treasurer PERA 3901.36 Tri Co. Water Cond. salt 17.10 West Central Ind. stakes 99.60 Xerox contract payments $ supplies 750.68 58,253.13 • -4- BOND FUNDS Bonds of 1985 Juul Contracting contracting costs Bethke Construction contracting costs Gaub Inc. contracting costs Erickson $ Templin construction costs J. W. Hanson Construction construction costs Juncewski Masonery construction costs Bonds of 1984 Juul Contracting construction costs J. W. Hanson Construction construction costs Library Construction Bonds E. J. Pinske Bldrs construction costs Federal Revenue Sharing Charles Bailly €, Co. audit services 1982 Tax Increment Debt Service National City Bank of Mpls. interest and fee V Recreation $ Pool Debt Service American National Bank of St. Paul fees MUNICIPAL LIQUOR FUND City of Hutchinson Twin City Wine Co. Quality Wine $ Spirits Ed Phillips $ Sons Griggs Cooper & Co. Triple G Quality Wine $ Spirits Griggs Cooper $ Co. Ed Phillips $ Sons Ed Phillips $ Sons Griggs Cooper $ Co. Quality Wine $ Spirits Twin City Wine Co. State Treasurer State Treasurer payroll wine $ liquor wine & liquor wine $ liquor wine & liquor mix wine & liquor wine $ liquor wine & liquor wine & liquor wine $ liquor wine $ liquor wine $ liquor social Security PERA 47,010.05 44,159.70 2,492.32 4,733.85 7,377.94 14,435.11 $ 120,208.97 12,098.69 27,087.97 $ 39,186.66 3050.00 850.00 7293.75 175.04 4253.22 1764.97 1176.02 1408.37 1333.62 20.00 1353.06 2034.63 2788.78 3799.76 2440.79 2463.45 1767.76 541.43 162.46 $27,308.32 go U C r 12) 587 -5151 TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M 8 M 0 DATE: September 4, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Project 86-03 Arena Parking Lot FOR YOUR INFORMATION To complete the project in two years, the type of Work and coat each year is as follows: 1986 - Storm Sever, Curb and Gutter, Grading and Gravel Base Total Coat - $184,550.00 1987 - Sub -grade Preparation, Manhole Adjustments and Bituminous Surfacing Total Coat . $134,350.00 This would reduce present City Cost for 1986 Projects from the amount of $463,900.00 to $329,550.00 MVP /pv s..liWy Marlow V. Priebe Director of Engineering 0 Cr OF Ly' 45 Washington Avenue East • Hutchinson, Minnesota 55350 • (612) 587.5252 August 30, 1985 Hutchinson City Council City Hall 37 Washington Ave. W. Hutchinson, MN. 55350 Dear Council members: FOR YOUR INFORMATION Thank you again for your support of the Chamber of Commerce summer band concerts and the Southern Minnesota Tourism Association Little Crow Brochure. Avery successful program was realized with the tremendous upkeeping of the Library Square park by the City Parks and Recretaion crew. We really appreciate their work! Many favorable comments on its cleanliness were given to us. We have received surveys back on the concerts and there seems to be a conflict on what night to hold them. Thursdays seem to v, �k well, but some people would like to have them on Wednesdays or Mondays. Thursday seems to be the best night, but City Council guidance would be appreciated. Thank you, again! a� Mark A. Myers EVP (612) 587 -5151 T Y CF HUTCHINSON /ASHINGTON AVENUE WEST :HINSON, MINN. 55350 M E M 0 DATE: September 6, 1985 TO: Gary D. Plotz, City Administrator FROM: George F. Field, Fire Marshal RE: Work schedule for neat 4 to 8 weeks and use of vacation and sick leave As you know, my wife was diagnosed in April, as having Chronic Myelogenous Leukemia. The prognosis was a 2 to 6 year survival period, not truly predicatable with present medication. An alternative is a bone marrow transplant, which is not without risk, as this process is also life threatening. However, to date 60% of transplant patients . survive and within one year are 100% cured. Jeanette, with a brother as a compatible donor, has elected to have the transplant. We were advised this week Thursday, that the process will start September 9th. / I presently have 124 hours of vacation coming, in addition to sick leave of +� 576 hours. It is my intent to be in close contact with my office. There are some items that I can do outside the office, such as Fire Reports, Sprinkler Y Plan Review, etc.... I should be in town 2 to 3 times a week, but length of time is unpredictable at this point. ''4 5This is a request then for possible use of sick leave, in the event that I run Lout'of vacation time before the completion of this process. r IV 1/t Respectfully, � . �� jVr GFF /pv cc: Orlin Henke, Fire Chief �;907 /O // ZF d Fire Marshal • i 0 MINUTES Hutchinson Fire Department Regular Meeting - Monday, August 5, 1985 FOR YOU,? ipO )70q The meeting was called to order at 7:54 p.m. The minutes of the previous meetings were read and approved. Gary Hotovec reported on the progress of the Finance Committee and the 1986 Budget. The following bills and runs were allowed paid from their proper accounts: Fire Runs 7/1 Drill 7/4 Cogley 7/8 Drill 7/12 Cedar Mills Gun Club 7/12 Davgaard 7/15 Drill 7/15 205 Huron 7/22 Buss 7/24 Weerta 7/27 Country Club City Budget Larry Thompson 153.26 Mid- Central Fire 84.00 Lee Grams 196.26 It it 47.40 MN Student Sect. ASNT 100.00 Communication Aud. 57.19 Jim Popp 26.04 it it 43.45 Brad Emans 26.04 Orlin Henke 16.00 Hutch Wholesale 35.79 11 it 1.66 Red Owl 18.10 General Account Allen Office 7.60 it " 7.98 Marlin Torgerson 10.00 Hutch Fire S Safety 10.00 1985 Fire Chiefs Conf. 320.00 Snyder Drug 2.19 Family Rexall Drug 25.12` L P Supply 30.60 Hutch Fire S Safety 1323.71 � it 3.50 Interstate Diesel 310.44 GTC Auto Parts 54.80 Rural Account Hutch Fire b Safety 33.60 Popp Electric 43.08 Orlin Henke 37.25 Hutch Snyder Drug 6.29 Shannon Beem 14.50 Allen Office 8.37 Darvin Zieman " 15.50 Wigen Chevrolet 5.50 Clint Gruett 3.75 Hager Jewelry 2.58 Hagen Jewelry 4.40 Ftr4s�,Vt *Ptmeni Minutes August 5,-.1985'-', OJ A letter of resignation was read from Clint Gruett. It was accepted with regrets, 1 2 !J 7 L J1 The pot J-utk :meeting: siill be scheduled -ffi--Sejt)e65fer'.,, v There was discussion whether to cut the department to 40 men. It was felt itwoubd -6e -to, our: f inanc-ia4--,,adVidtAge !:to) -coniid6t 'this-:' `M I otion was made and seconded to begin changing the department to 40 men. Motion paase&..-rT j W C, The hose expander has been purchased. There was a. vibtlbf -WAt- We ask the City to reimburse 1/2 the cost. If they won't, it should be re- imbursed from th4i,fGenerat:Acc)puri-t '4464i-16ti�ass"e&-.- I r7 7 Geo2ige)YL-aW,.-st&tvd: 3&; rural? &ighs 4eeded; r#p-JeL'6ehfent6--- -Tt--1Vht 'approved that he order the signs. Motion v" kadef thuvtAe--City abiceptF-t-the- -$2WO- UidTfrbkCHtieto!• -11,6f our old rescue truck. Motion carried. The County-wide disaster drill Weades'"y;IA:ak6ift- 28th -at Park Towers. The meeting, waw adjourned at 9-03 p.m Respectfully, Mark Christensen Secretary 0 • MINUTES Fo I, Hutchinson Fire Dept. - Relief Assn. R Yn Monday, AugvsP 11Z,_ 1%5,ui z� -it.=:iid ,zri -9ii ;' N ip T,ol f President Smith brought the meeting to order at 6:35 p.m. Minutes' of the last meeting were read and approved. Members present were: President Smith, Chief7ah, lee, S_tre Schagm5f, *,Tr,rar;,Oafy !, %j yn Henke, Secretary Randy Redman, Larry Thompson, Marlin Torgerson. w `7JI.�D.`_, @.i [:$(,.t S'i _ °i' -1 Gary Hen e. we j;) -a] ass t�s,gngi. v -herjt) arse de dsiCed' 3. 3? .2-111? Gary then discussed where to invest $100,000 that we have to reinuE:sc Talk referred to the differences between I.D.S. compared to the local financiaa„ ink t}k$iipmf.z esw yi tali ly`r,Egx:� Larry Thompson made a mcEt�rtd il4in 3g� ;_�oi��cxtindHr Cntllaau i;ni Gary Henke to make any decisions deemed necessary to determine whether it best ,to i�svest thy;OQ,04 w�i;k� =_t�he�,IDaSyEOa rwdtttc�n3czoeaoc 1 financial institutions. Yeb -o Sri 7E t7 Clint GreettOwa;Fip z njNgelL ?' #t s �13� a�6iDf�dnguat 1 • 9& 1 re -�c < auopg7 �D�> Butch Henke brought up whether to ask the membership to vote on dropping membersMpA.fpo 45r.�T44f}} erbapr$c 11176 -93zsz2b a- 'r�- Z.��iJOry er:T After much discussion, Butch is going to set up a committee to go over the constitution by -laws of botb.the Relief Asso,ciatigam an& Fire e- Department. The meeting was adjourned at 7:35 p.m. Randy Redman Secretary • �F PIONBERL.AID L IIB�Y SYSTEM BOARD MEETING FOR YOUR INFORNA �y Present: Janes Phalan, Graceville Representing: Big ;tone County 77ON Steve eoehlke, Montevideo Chippewa County Stan Jacobson, Granite Falls " Chippewa County Lois Anderson, Maynard " Chippewa County Wayne Hebrink, Renville Kandiyohi County Rebecca Hussby, Pennock " K"iyahi. County Orlynn Mankell, New London " Kandiyohi County Kathleen Kubasch, Winsted " McLeod County Milo Kubasch, Winsted " McLeod County C. Alvin Johnson, Litchfield ° Meeker County Jeanne Lundstrom, Cosmos Meeker County Howard Tur=k, Litchfield Meeker County John Langan. Danvers " Swift County Kay Frederickson, Murdock " Swift County Curtis Johnson, Appleton „ Appleton Laurie DeMarce, Benson " Denson Lloyd Larson, Dawson Dawson Lionel Barker, Glencoe Glencoe Adelle Jacoby, Hector Hector Albert Linde, Hutchinson " Hutchinson John Horrocks, Hutchinson " Hutchinson Delores Condon, Litchfield " Litchfield Judy Oestreich, Litchfield " Litchfield Anne Maguire, Madison " Madison Gladys Nelson, Ortonville " Ortonville Linda Ulrich, Renville „ Renville Sam Malone,, Willmar " willmar' LeRoy Sanders, Willmar " Willmar Shirley Schutt, Kerkhoven Kerkhoven Burton L. Sundbergj, Director Robert Boese, Associate Director Kathy Matson, Associate Director Gail Wenner, Hector, Visitor Absent: Jean Stranberg, Atwater Representing: Kandiyohi County Lilah Buhr, Stewart* " McLeod County Dallas Lundstrum, Bird Island Bird Island Angelyne Montonye, Graeeville+ "' Graceville Jeanette; Buchanan, Willmar* Willmar *Excused absence Chairman LeRoy Sanders called the meeting to order at 7s30 on August 12, 1985. Mankell /Larson moved and seconded approval of the July 8 Executive Board minutes. Carried. Hebrink/oestreich moved and seconded financial report. Carried. Report of Director: Mr. Sundberg offered sow questions to be brought up later: when should the budget became effective? Twenty governing jurisdictions mil, t .approve it now, should we make it 3/4 of the units voting, etc? The Formula Study Committee has been meeting. June and July circulation figures were passed out by Kathy Matson. The book sale netted $581.00 with $100.00 going back to Hector since many of the books cane from _ donations there. Kathy mentioned there are threes library positions open in Pioneerland and they have been advertised in local papers. She distributed the July and August state newsletter along with the local newspaper clippings. Hutchinson moved into their new facility and will be opening in a couple of weeks. Hebrink/Lundstran saved and seconded approval of bill payments. Carried. { -z- lbo'(Librory Developmont and Services) Assistant Director Al Lewis met with the Olivia librarian and the Olivia City Clerk. They would like to have interlibrary Acan,servi.ce but cannot unless they join a regional library system. If ;interest is shown there, they will take it to the local Olivia Library board. Bob Does* gave an update on the salary study. There is an August 28 meeting scheduled with Mr. Anderson. the comparable worth study is due about October 1. ]lathy Matson gave W the information on the retreat for the ,staff. It will be held fttober;24 -25 at Green lake. The purpose is to allow the staff to become better' acquainted and they, hope. to share - experiences, ideas, and what they mope to accom- plish. Tentative program has been drafted. Bob &*me and Eathy mats" reported on the 'ALA conference in Chicago. bob attended sessions on library ' automation, statistical gathering, and exhibits. He showed us a laser disc. Kathy'said.12,000 people. attended. She attefided sessions on how to work with library boards and on crisis managenent, along with other sessions. The state Hoard of Education has made its first, quarterly payment of $44,880. Sharon Charles, automation consultant,' sent written information on developeeats`in the other regional libraries -every system in the state is involved in planning, imple- menting, or completing som automation projects. The annual fall conference of the Friends groups will be October 11 in St. Paul. The`lOKIM conferences is 'September 12 -14 in St. Paul. Information wax received on this in the wii. McLeod County invited-Mr. Sundberg to meet with them to: discuss the '1986 proposed budget and the automation plan. The meeting will be August 13. Since they are paying Ix11 but $160.00 of the 1985 budget, move Money is being diverted to equipment after restoring cut hours. - Dnfi.nished business: a. Discussion was,.held on how many governing jurisdictions are needed to approve the budget before it becomes firm. Dorton went through the 1986 budget considerations (handout). This was followed by a question and answer period explaining changes and proposals. Proposal D on the printout was discussed as the best proposal for local budget requirements. Bob Hoese explained Swift County"s exemption under Proposal D. Larson moved that the exception for Swift County be adopted for one year..Boehlke seconded. Carried. Judy 0estreieh made a.motion` that the Establishment Grant not be included in the operational budget of $ 941, 000 for the coning year. Lois Anderson seconded. Carried.. Discussion on' whether we should require trustees to go back to governing units with reports 'on, the budget, Gladys Nelson, that we send a cover letter with the budget request stating staff or board representatives will offer any explanations upon request (with suggested time of October le by which budget would be. approved)., Albert Linda seconded. Carried. barker moved to adopt the proposed budget. Second by Laurie DeMarce. Carried. Hob Does* gave an automation explanation. Linda 'Ulrich made a.moti.on that the board 2*quest each city and county to pay the $.15 per capita to buy the central equipment. Larson seconded. Carried. Meeting adjourned at MO. The Executive Hoard will meet September 9. M% Delores London Acting Secretary