cp07-23-85 cHUTCHINSON
CITY
CALENDAR
WEEK OF
July 21 ' TO July 27 10
1985'
WEDNESDAY
-24-
k * ** C R A Z Y D A Y S * * * * * * *I
10:00 - 11:00 A.M. - Directors
!teeting at City Hall
SUNDAY
-21-
THURSDAY
-ZS--
- Nursing Home Board
Meeting at Burns Manor
MONDAY
-22-
FRIDAY
-26-
VACATION: July 22 -26
Dick Nagy
Homer Pittman
WR
-23-
7:30 P.M. - City Council
Meeting at
City gall
ATURDAY
-27-
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JULY 23, 1985
1. Call to Order - 7:30 P.M.
2. Invocation - Reverend Gary S. Brooks
3. Consideration of Minutes - Regular Meeting of July 9, 1985
Action - Approve as distributed - Approve as amended
4. Routine Items
(a) Reports of Officers, Boards and Commissions
1. Financial Report - June 1985
2. Building Official's Report - June 1985
3. Planning Commission Minutes dated June 18, 1985
4. Tree Board Minutes dated May 1, 1985
5. Parks 8 Recreation Board Minutes dated June 12, 1985
6. Hospital Board Minutes Dated June 18, 1985
Action - Order minutes to be filed
5. Public Hearing - 8:00 P.M.
(a) Arthur J. Benjamin Parking Assessment (Nemitz Paint Store)
Action - Motion to close hearing - Motion to reject - Motion to
approve parking assessment correction - Motion to order prepara-
tion of Resolution
6. Communications, Requests and Petitions
(a) Consideration of Status Reports By City Attorney:
1. Klockmann Property
2. Gutormson Property
3. Cameo Cleaners Sign
4. Storm Shelter Rules And Regulations
5. 616 Harmony Lane - Martin Prieve
Action -
7. Resolutions and Ordinances
(a) Resolution No. 8074 - Resolution for Purchase
Action - Motion to reject - Motion to waive reading and adopt
1
CITY COUNCIL AGENDA - JULY 23, 1985
(b) Resolution No. 8080 - Resolution Entering Into Contract With MN /DOT
To Continue Public Transportation In Hutchinson For 1986
Action - Motion to reject - Motion to waive reading and adopt
8. Unfinished Business
(a) Consideration of Complaint Concerning Stray Cats
(DEFERRED JUNE 25, 1985)
Action - Motion to reject - Motion to waive first reading of
Ordinance and set second reading August 13, 1985
(b) Consideration Of Heating System Problem In Fire Station
(DEFERRED FEBRUARY 26, 1985)
Action -
(c) Consideration of Variance As Submitted By Erickson Oil Company with
favorable recommendation of Planning Commission
(DEFERRED NOVEMBER 27, 1984)
Action - Motion to reject - Motion to approve - Motion to waive
reading and adopt Resolution No. 8075
(d) Consideration of Hassan Street Between Fourth And Fifth Avenues
(Project 86 -01)
Action -
(e) Consideration Of Awarding Bid For Project No. 85- 01 -39, Letting
No. 12
Action - Motion to reject - Motion to approve awarding contract
9. New Business
(a) Consideration Of Delinquent Water And Sewer Accounts
Action - Motion to authorize extension of payment period - Motion
to authorize discontinuation of service
(b) Consideration Of Baseball Field Renovation At Tartan Park
Action - Motion to reject - Motion to approve
(c) Consideration Of Authorization To Advertise For Bids To Surface
Roberts Park Parking Lot
Action - Motion to reject - Motion to approve advertising for bids
2
CITY COUNCIL AGENDA - JULY 23, 1985
(d) Consideration Of Conditional Use Permit Request Submitted By Glen b
Roxann Sladek With Favorable Recommendation Of Planning Commission
- Action - Motion to reject - Motion to approve and waive reading and
adopt Resolution No. 8076
(e) Consideration Of Variance Request Submitted By Glen b Roxann Sladek
With Favorable Recommendation Of Planning Commission
Action — Motion to reject - Motion to approve and waive reading and
adopt Resolution No. 8077
(f) Consideration Of Variance Request Submitted By Erickson Oil
Products, Inc. With Favorable Recommendation Of Planning Commission
With Contingency
Action - Motion to reject - Motion to approve and waive reading and
adopt Resolution No. 8078
(g) Consideration Of Conditional Use Permit Request Submitted By Hutch
Agri -Tech With Favorable Recommendation Of Planning Commission With
Contingency
. Action - Motion to reject - Motion to approve and waive reading and
adopt Resolution No. 8079
(h) Consideration Of Annexation Of Boldt, Kadelbach, Satterlee And
Schimmel Properties With Favorable Recommendation Of Planning
Commission
Action - Motion to reject - Motion to approve and waive reading and
adopt Resolution
(i) Consideration Of Error On "Pending Assessment" For Over -Lay Street
Project
Action -
(j) Consideration Of Continuance Of City's General Plan To Construct
And /Or Upgrade Burlington Northern Railroad Line Within City Limits
And Retain Right -Of -Way Ownership
Action - Motion to reject - Motion to approve amending financing
plan and set public hearing - Motion to waive reading and adopt
Resolution
e
(k) Consideration Of Application For Gambling Devices License For McLeod
County Agricultural Association
Action - Motion to reject - Motion to approve and issue license
3
CITY COUNCIL AGENDA - JULY 23, 1985
11
(1) Consideration Of Agreement With Minnesota Department Of
Transportation Regarding State Aid For Airport Maintenance And
Operation
Action - Motion to reject - Motion to approve entering into
contract - Motion to waive reading and adopt Resolution No. 8081
(m) Consideration Of Sale Of 1962 Ford Rescue Personal Carrier
Action - Motion to reject - Motion to approve sale and award bid
(n) Consideration Of Engineer's Report For Improvement Project
No. 86 -02
Action - Motion to reject - Motion to approve engineer's report and
set public hearing August 27, 1985 at 8:00 P.M. - Motion to waive
reading and adopt Resolution no. 8083
(o) Consideration Of Application By Hutchinson Jaycees For Retail "On
Sale" Non - Intoxicating Malt Liquor License For Softball Tournament
July 27 -28, 1985
Action - Motion to reject - Motion to approve and issue license .
(p) Consideration Of Application For Gambling Devices License For St.
Anastasia Parish
Action - Motion to reject - Motion to approve and issue license
(q) Consideration Of Application For Bingo License For St. Anastasia
Parish
Action - Motion to reject - Motion to approve and issue license
(r) Consideration Of Application For Retail "On Sale" Non - Intoxicating
Malt Liquor License For St. Anastasia Parish's Fall Festival
Action - Motion to reject - Motion to approve and issue license
(s) Consideration Of Application For Intoxicating Liquor License By
Durwood Airhart For D. J. Mac's, Inc. (Formerly LeBistro)
Action - Motion to reject - Motion to set public hearing for August
13, 1985 at 8:00 P.M.
10. Miscellaneous '
(a) Communications from City Administrator •
4
CITY COUNCIL AGENDA - JULY 23. 1985
0
11. Claims, Appropriations and Contract Payments
(a) Verified Claims
Action - Motion to approve and authorize payment from appropriate
funds
12. Adjourment
L]
a
5
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
• TUESDAY, JULY 9, 1985
1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The fol-
lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alder-
man Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H.
Stearns. Also present: City Administrator Gary D. Plotz, Director of
Engineering Marlow V. Priebe, and City Attorney James Schaefer.
2. INVOCATION
In the absence of a pastor, there was a time of silent prayer.
3. MINUTES
The minutes of the regular meeting of June 25, 1985 and bid openings of
June 11, 18, 20 and July 1 and 2, 1985 were approved as distributed.
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. NURSING HOME BOARD MINUTES DATED MAY 23, 1985
• Mayor Stearns ordered the minutes to be filed.
(b) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY ALICE
MILLER
The motion was made by Alderman Mikulecky, seconded by Alderman
Mlinar, to approve the request. Motion unanimously carried.
5. PUBLIC HEARING - 8:00 P.M.
(a) IMPROVEMENT PROJECT NO. 86 -01
The public hearing was called to order by Vice- President Carls at
8:00 P.M.
Mr. Dale Smith, 28 First Avenue N.E., inquired if the project would
include curb and sidewalk. He stated sidewalk work was done on
Main Street North two years ago and wondered if it would be re-
placed. Mr. Smith asked if the curb would be continued down in
line with Main Street and why the road was being replaced. He in-
quired what was proposed for Hassan Street North.
Dr. Lester, Schuft, 45 Third Avenue S.E., expressed concern about
the street down to the park and the dust and dirt from the road.
He asked if something could be put on the street to reduce the
dust. Also, Dr. Schuft inquired about assessment on a corner lot.
Maintenance Operations Director Ralph Neumann reported the Street
h
a.
CITY COUNCIL MINUTES - JULY 99 1985
0
Department sprayed water on the street to reduce the dust. He was
instructed to check into the cost of a calcium chloride coating and
to water the street once a day to reduce dust.
Mr. Norman Zachow, 425 Hassan Street South, stated that some of his
neighbors did not receive hearing notices. He wondered if the pro-
posed project included only curb and gutter. Mr. Zachow was op-
posed to the project and assessment inasmuch as he already had curb
and gutter in place and the street was in fairly good condition.
Alderman Torgerson moved to close the hearing at 8:25 P.M. The mo-
tion was seconded by Alderman Mlinar and carried unanimously.
NOTE: Mayor Stearns resumed the duties of the Chair and conducted the re-
mainder of the hearing.
Following discussion, Alderman Carl moved to approve Project 86 -01
except for Hassan Street between Fourth and Fifth Avenues and to
order preparation of the plans and specifications, with the one
block to be reviewed and placed on the July 23 Council agenda. Mo-
tion seconded by Alderman Mlinar and unanimously carried.
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) UPDATE ON REGIONAL PLANNING ACTIVITIES •
Mr. Eugene Hippe, Executive Director of Region 6 -E, was unable to
attend the Council meeting but will be present at a future date.
(b) REPORT ON WADING POOL BY BARRY ANDERSON AND JEFF HAAG
It was reported by Barry Anderson and Jeff Haag that the Jaycees
had raised approximately $9,000 toward the $16,000 cost for a wad-
ing pool. They requested the City Council to commit the funds for
the wading pool until such time as the Jaycees could raise the
remainder of the money in order to meet the contractor's project
deadline.
The motion was made and seconded to include the wading pool into
the recreational facility and swimming pool structure, based on the
report by Barry Anderson and Jeff Haag. Motion unanimously car-
ried.
NOTE: At 7:42 P.M. Mayor Stearns dismissed himself from the meeting, and
Vice - President Carls took over the Chair.
It was further reported by Barry Anderson that there would be an
additional cost of $1,707 for installation of light bases and con-
duit for the swimming pool. The committee recommended approval at
this time.
40
CITY COUNCIL MINUTES - JULY 9, 1985
Following discussion, Alderman Torgerson moved to add the light
bases and conduit to the contract for the recreational building.
The motion was seconded by Alderman Mikulecky and carried unani-
mously.
(c) CONSIDERATION OF STATUS REPORT BY CITY ATTORNEY:
1. KLOCKMANN PROPERTY
2. GUTORMSON PROPERTY
3. CAMEO CLEANERS SIGN
4. STORM SHELTER RULES AND REGULATIONS
City Attorney Schaefer presented a report on the status of the
above items. Two properties on Harmony Lane that were determined a
public nuisance were also discussed.
7. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 9/85 - AN ORDINANCE AMENDING ORDINANCE NO. 464
CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE
OFFICIAL ZONING MAP
Alderman Mlinar moved to waive second reading and adopt Ordinance
No. 717. The motion was seconded by Alderman Mikulecky and carried
unanimously.
(b) ORDINANCE NO. 10/85 - AN ORDINANCE AMENDING ORDINANCE NO. 464
CONCERNIG ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE
OFFICIAL ZONING MAP
The motion was made by Alderman Torgerson, seconded by Alderman
Mlinar, to waive second reading and adopt Ordinance No. 718. Mo-
tion unanimously carried.
(c) ORDINANCE NO. 11/85 - ORDINANCE AMENDING SECTION 6.06 B OF THE
HUTCHINSON ZONING ORDINANCE, ENTITLED "AMENDMENTS"
It was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to
waive second reading and adopt Ordinance No. 719. Motion carried
unanimously.
(d) RESOLUTION NO. 8070 - RESOLUTION ACCEPTING $75,000 FROM HUTCHINSON
UTILITIES COMMISSION
Alderman Mlinar made the motion to waive reading and adopt Resolu-
tion No. Q070. The motion was seconded by Alderman Mikulecky and
unanimously carried.
(e) RESOLUTION NO. 8071 - RESOLUTION SETTING INTEREST RATE AND PAYMENT
SCHEDULE FOR 1985 ASSESSMENT ROLLS NUMBERS 200, 201, 202, 203, 204
AND 205
3
CITY COUNCIL MINUTES - JULY 9, 1985
11
It was moved by Alderman Mikulecky, seconded by Alderman Torgerson,
to waive reading and adopt Resolution No. 8071 setting the interest
rate at 7.6 %. Motion carried unanimously.
(f) 'RESOLUTION NO. 8072 - REVISING PARKING ASSESSMENTS
The motion was made by Alderman Torgerson to waive reading and
adopt Resolution No. 8072. Alderman Mlinar seconded the motion,
and it carried unanimously.
(g) RESOLUTION NO. 8073 - RESOLUTION AUTHORIZING ISSUANCE OF EQUIPMENT
CERTIFICATE IN THE AMOUNT OF $6,999 AT 8% INTEREST
Alderman Mlinar moved to waive reading and adopt Resolution No.
8073. Motion seconded by Alderman Mikulecky and unanimously car-
ried.
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF MAKING BID ON MCLAUGHLIN PROPERTY ON SECOND AVENUE
SOUTHEAST AND HURON STREET
Following discussion, the motion was made by Alderman Mikulecky
that the City not make a bid on the McLaughlin property located on
Second Avenue Southeast and Huron Street. Alderman Mlinar seconded
the motion, and it carried unanimously.
(b) CONSIDERATION OF AWARDING BIDS FOR FRONT -END WHEEL LOADER
(DEFERRED JUNE 18, 1985)
It was moved by Alderman Torgerson to accept the bid from HAYTI in
the amount of $13,537.75 for the old front -end wheel loader and to
accept the bid from Road Machinery & Supplies of Bloomington for a
new Clark 55C front -end wheel loader in the amount of $60,395, with
terms. Motion seconded by Alderman Carls and unanimously carried.
Maintenance Operations Director Ralph Neumann requested the City
Council to reject all bids received on July 2, 1985 for the pur-
chase of a new GYW truck and sale of a used two ton dump truck.
Following discussion, the motion was made by Alderman Carl s, sec-
onded by Alderman Mlinar, to reject all bids on the GYW truck and
to rebid this item in the near future. Motion carried unanimously.
9. NEW BUSINESS
(a) CONSIDERATION OF SIDEWALK REPLACEMENT ON EAST AND WEST PISHNEY LANE
Director of Engineering Priebe reported on the proposed 1985 side-
walk replacement on East and West Pishney Lane and stated the side-
walk is on private property.
4
CITY COUNCIL MINUTES - JULY 9, 1985
• After discussion, Alderman Mikulecky made the motion to notify the
property owners by letter of alternatives No. 2 and 4 in the Engin-
eer's report, with the addition to No. 2 that the City assumes no
liability if someone is hurt, and to have them appear at the August
13 Council meeting. Motion seconded by Alderman Mlinar. The mo-
tion was amended by Alderman Car ls to have the letter include all
items in the Engineer's memorandum except for item No. 1. The
amended motion was seconded by Alderman Torgerson and unanimously
carried. The main motion carried unanimously.
(b) CONSIDERATION OF ORDERING PREPARATION OF ENGINEER'S REPORT ON
IMPROVEMENT FOR 1986 PROJECTS
It was moved by Alderman Mlinar, seconded by Alderman Torgerson, to
order the engineer's report and to waive reading and adopt Resolu-
tion No. 8069. Motion unanimously carried.
(c) CONSIDERATION OF REQUEST FOR STORM SEWER AND STREET IMPROVEMENT FOR
HUTCH COMPUTER INC.
Following discussion, the motion was made by Alderman Mlinar to ap-
prove ordering the engineer's preliminary report. Alderman Miku-
lecky seconded the motion, and it carried unanimously.
. (d) CONSIDERATION OF ACCEPTANCE OF PROPOSED DENTAL, LIFE AND LONG -TERM
DISABILITY INSURANCES AND ESTABLISHING BID OPENING DATE FOR HEALTH
INSURANCE
After discussion, Alderman Mlinar moved to accept the dental, life
and long -term disability insurance proposals and to approve a bid
opening date on August 14, 1985 at 1:00 P.M. for group health in-
surance bid, with the contingency to negotiate the rate increase
not to exceed 10% with current carrier. The motion was seconded by
Alderman Torgerson and unanimously carried.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
City Administrator Plotz reported on the progress of the recrea-
tional facility /pool and library projects. He stated the airport
survey was completed on schedule and copies were sent to the par -
ties involved. It was reported that the proposed KDUZ radio tower
had been denied by the FAA.
Three proposals were received for the soil testing at the proposed
wastewater, treatment plant. It was the recommendation of Mr. Plotz
to accept the proposal from Braun Engineering in the amount of
$11,652.50. The motion was made by Alderman Mlinar to approve
Braun Engineering for the soil testing at the new water treatment
plant site. Alderman Carls seconded the motion, and it carried
unanimously.
CITY COUNCIL MINUTES - JULY 9, 1985
L�
Administrator Plotz commented on the letter received from Attorney
Bill Haas concerning airport appraisals. It was Attorney Haas's
recommendation that the City change appraiser to get the task done
sooner.
(b) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR
Alderman Mlinar inquired about a recent water problem.
(c) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON
Alderman Torgerson reported there was still a problem with dead
fish by the dam.
(d) COMMUNICATIONS FROM CITY ATTORNEY JAMES SCHAEFER
Attorney Schaefer inquired about the annual market adjustment ap-
plying to his salary. Following discussion, it was moved by Alder-
man Mlinar to adjust the City Attorney's salary 4% for cost of liv-
ing increase, retroactive to January 1, 1985. Motion seconded by
Alderman Torgerson and carried four to one, with Alderman Mikulecky
voting nay.
(e) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING MARLOW Y. PRIEBE
Engineer Priebe stated that Retirement Living had requested author-
ization to put in a temporary office at the proposed condominium
site. Following discussion, Alderman Mlinar moved to approve the
temporary office for Retirement Living. Motion seconded by Alder-
man Torgerson and unanimously carried.
It was reported that the Beautification Committee had reviewed the
approved plan for the Plowman parking lot and recommended several
minor changes, with no loss of parking spaces. The motion was made
by Alderman Mlinar, seconded by Alderman Torgerson, to approve the
amendment to the parking lot plan. Motion carried unanimously.
The City Engineer commented it was his recommenation to put in the
entire street on Hassan Street and not leave the project half done.
(f) COMMUNICATIONS FROM MAYOR ROBERT H. STEARNS
Mayor Stearns reported on the status of the railroad. It appears
that Jerry Ross will purchase the railroad trackage rather than
Rail Authority. However, he would like a commitment from the City
that it will proceed with its prior commitment of funds to do the
proposed project.
Mayor Stearns inquired about the progress on codification of the
City's ordinances. City Attorney Schaefer will present a report at
the August 6, 1985 Council meeting.
0
E
0
1._J
CITY COUNCIL MINUTES - JULY 9, 1985
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion was made by Alderman Mlinar, seconded by Alderman Miku-
lecky, to approve the claims and authorize payment from the appro-
priate funds. Motion carried unanimously.
12. ADJOURNMENT
There being no further business, the meeting adjourned at 9:40 P.M.
7
3
L
JUNE
CITY OF HUTCHINSON FINANCIAL REPORT - 1985
JUNE
• REVENUE REPORT - GENERAL FUND
JUNE
YEAR TO
ADOPTED
BALANCE-PERCENTAGE
CITY ADM. /CITY CLERK
9955.43
CURRENT
DATE ACTUAL
BUDGET
REMAINING
USED
TAXES
77382.03
506324.41
1233985.00
727660.59.
0.41
LICENSES
0.00
9295.00
17000.00
7705.00
0.55
PERMITS AND FEES
16572.26
39387.11
45700.00
6312.89
0.86
INTER - GOVERNMENT REVENUE
0.00
20138.36
903321.00
883182.64
0.02
CHARGES FOR SERVICES
105679.67
159442.65
374345.00
214902.35
0.43
FINES & FORFEITS
2427.50
14489.56
23000.00
8510.44
0.63
MISCELLANEOUS REVENUE
13960.75
92021.09
182384.00
90362.91
0.50
CONTRIBUTIONS FROM OTHER FUNDS
75000.00
150000.00
479000.00
329000.00
0.31
REVENUE FOR OTHER AGENCIES
- 1067.95
122.11
300.00
177.89
0.41
TOTAL
289954.26
991220.29
3259035.00
2267814.71
0.30
EXPENSE REPORT
GENERAL FUND
MAYOR & COUNCIL
5714.70
18349.52
27960.00
9610.48
0.66
CITY ADM. /CITY CLERK
9955.43
63312.69
124809.00
61496.31
0.51
ELECTIONS
0.00
0.00
9346.00
9346.00
0.00
FINANCE
13170.47
95848.62
188659.00
92810.38
0.51
MOTOR VEHICLE
5790.79
32301.47
66276.00
33974.53
0.49
ASSESSING
0.00
0.00
19672.00
19672.00
0.00
LEGAL
2815.55
17395.05
41618.00
24222.95
0.42
•
PLANNING
189.03
2860.12
26475.00
23614.88
0.11
CITY HALL
2439.25
17417.26
41151.00
23733.74
0.42
POLICE DEPARTMENT
51631.67
328994.74
701951.00
372956.26
0.47
FIRE DEPARTMENT
6697.70
35318.75
109938.00
74619.25
0.32
COMMUNITY SERVICE OFFICER
2672.96
14852.04
34228.00
19375.96
0.43
PROTECTIVE INSPECTIONS
5515.33
36949.61
74279.00
37329.39
0.50
CIVIL DEFENSE
0.00
205.40
1175.00
969.60
0.17
SAFETY COUNCIL
0.00
0.00
150.00
150.00
0.00
FIRE MARSHALL
2851.82
18553.08
39576.00
21022.92
0.47
ENGINEERING
14343.46
88024.20
168649.00
80624.80
0.52
STREETS & ALLEYS
20237.17
146502.67
356499.00
209996.33
0.41
STREET MAINTENANCE A/C
4785.04
30634.47
68825.00
38190.53
0.45
LIBRARY
14164.99
48781.36
62314.00
13532.64
0.78
SENIOR CITIZEN CENTER
1995.72
24468.66
37683.00
13214.34
0.65
PARK /REC. ADMIN.
3927.10
22575.65
76353.00
53777.35
0.30
RECREATION
11286.10
50575.57
98204.00
47628.43
0.52
CIVIC ARENA
3837.39
59066.51
113192.00
54125.49
0.52
PARK DEPARTMENT
30306.34
156226.90
342028.00
185801.10
0.46
RECREATION BUILDING
0.00
0.00
13728.00
13728.00
0.00
CEMETERY
3999.78
19025.62
41036.00
22010.38
0.46
COMMUNITY DEVELOPMENT
1752.33
12476.71
32550.00
20073.29
0.38
LAWCON
0.00
56652.49
17125.00
- 39527.49
3.31
DEBT SERVICE
25396.10
38946.10
45946.00
6999.90
0.85
AIRPORT
5512.30
34409.13
60925.00
26515.87
0.56
TRANSIT
5656.83
35631.20
81625.00
45993.80
0.44
•
UNALLOCATED
129053.50
145717.83
135090.00
- 10627.83
1.08
TOTAL
385698.85
1652073.42
3259035.00
1606961.58
0.51
s
JUNE
CITY OF HUTCHINSON FINANCIAL REPORT - 1985
JUNE
0.00
ENTERPRISE
FUNDS
WATER SALES
40857.91
209171.13
REVENUE REPORT - LIQUOR FUND
JUNE
YEAR TO
ADOPTED
BALANCE
PERCENTAGE
5000.00
CURRENT
DATE ACTUAL
BUDGET
REMAINING
USED
LIQUOR SALES
30757.16
175666.04
410000.00
234333.96
0.43
WINE SALES
10867.69
55107.78
125000.00
69892.22
0.44
BEER SALES
64273.45
296139.52
590000.00
293860.48
0.50
BEER DEPOSITS
-75.19
- 487.47
0.00
487.47
810.26
MISC. SALES
3306.02
13475.93
0.00
- 13475.93
1182.60
INTEREST
497.58
2307.36
TOTAL
126020.80
641670.26
CASH DISCOUNTS
- 197.37
- 842.25
0.00
842.25
TOTAL
109429.34
541366.91
1125000.00
583633.09
0.48
EXPENSE REPORT
OPERATIONS
21593.25
129757.33
LIQUOR FUND
108242.67
0.55
WATER
151452.66
347764.68
PERSONEL SERVICES
11380.08
68331.33
132154.00
63822.67
0.52
SUPPLIES, REPAIR &.MAINTENANCE
382.79
1929.43
4700.00
2770.57
0.41
OTHER SERVICES & CHARGES
1073.73
6645.44
29000.00
22354.56
0.23
MISCELLANEOUS
0.00
327.00
9050.00
8723.00
0.04
CAPITAL OUTLAY
870.51
4058.39
13700.00
9641.61
0.00
DEBT SERVICE
0.00
0.00
5110.00
5110.00
0.00
TRANSFERS
0.00
0.00
110000.00
110000.00
0.00
COST OF SALES
79655.25
419600.48
831050.00
411449.52
0.50
OTHER
0.00
0.00
9490.00
9490.00
0.00
TOTAL
93362.36
500892.07
1144254.00
643361.93
0.44
REVENUE REPORT - WATER
SEWER /FUND
FEDERAL GRANTS
0.00
3207.00
0.00
- 3207.00
0.00
WATER SALES
40857.91
209171.13
460000.00
250828.87
0.45
WATER METER SALES
903.50
2850.00
5000.00
2150.00
0.57
REFUSE SERVICES
23751.75
129728.30
236000.00
106271.70
0.55
SEWER SERVICES
52528.14
279199.16
615000.00
335800.84
0.45
PENALTY CHARGES
908.57
3695.91
6300.00
2604.09
0.00
INTEREST EARNED
6468.75
11825.90
28000.00
16174.10
0.42
REFUNDS & REIMBURSEMENTS
587.18
810.26
2000.00
1189.74
0.00
OTHER
15.00
1182.60
2500.00
1317.40
0.47
TOTAL
126020.80
641670.26
1354800.00
713129.74
0.47
EXPENSE REPORT - WATER
SEWER /FUND
OPERATIONS
21593.25
129757.33
238000.00
108242.67
0.55
WATER
151452.66
347764.68
1068928.00
721163.32
0.33
• SEWER
251034.27
539748.12
630142.00
90393.88
0.86
" TOTAL
424080.18
1017270.13
1937070.00
919799.87
0.53
9
0
roe.. .404
Pried in .hick
'0.1044,
point to Inured
PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH
u.s. os►ASr Tor cogreacs
- •Ye a.Y O. •Mi CaMWa
OF
fPrew ore gay earn a seas OF ahvr"
REPORT OF BUILDING OR ZONING
PERMITS ISSUED AND LOCAL
PUBLIC CONSTRUCTION
0103300 41 • 9999 OOS E 11
26 0 2730
CENSUS use ONLY
MOVER PITTMAN OLIO OFF
CITY MALL 31 MASMIMOTOM AVE MEET
NUTCNIMSON an $3330
Men fits le covionve of ibis Permit
systew s =gz"this Poid1
[]g No Q Yea - Explain in cmawKs
If so Permits ware lagged dart" this
MAIL THIS Beres of file Cwsgs
(case rand the Instructions before
►erlei, eater ()p in Ms end reMw
fir. ❑
COPY TO 1101 East Tecstb Street
oatpletiag form. For further help,
Jefbrssvlll• bard, 8132
dl collect (301) 763 -7244.
Section I - NEW RESIDENTIAL HOUSE-
Iw
PRIVATELY
OWNED
PORJCLV OVA"
Naasr
Voiotia of
Mnrr
Vstouso of
KEEPING BUILOMIGS AND
MOBILEMOMES
tdinp
l
i
me""
0eeId
111111111
10sro'isn
sal
Ibl
Itl
1
One-family houses. detached
101
2 1
2
222,741
One - family houses attached. each unit
separated from adjoining unit(s) by a
wal l that extends front ground to roof
102
Two - family buildings
103
1
2
82,000
Three. and fow- family buildings
104
Five -or -mare family buildings
105
2
48
1,523,493
TOTAL (Sun of 101 -105)
109
5
52
1,828,234
Mobile homes
112
---- --
Section 11 - NEW RESIDENTIAL WON-
PRIVATELY
OWNED
PUBLICLY
OWNED
Nhgreer
Valuation of
Number
Valuatlan of
HOUSEKEEPING
Item
BUILDINGS
gilding Rooms
�De,i camu)
so
os
�r ins
(a)
lbl lcl
ld)
I
Hotels, motels, and tourist cabins
Intended for transient accommodations
213
Other nonhousekeeping shelter
214
Secties III -NEW NONRESIDENTIAL
PRIVATELY
OWNED
PUBLICLY
OWNED
Nhmibe
vathratw of
NMmbr
Valuation of
BUILDINGS
It
Ildi
e
Balldl
at
construction
constructioe
(a)
lb)
gala
(c)
(Qnhir wul
Itfl
la)
mlh
M
roan mm�!
l[l
Amusement and recreational buildin s
318
-
Churches and other religious buildin s
19
'''
-
Industrial buildings
320
'
Parking garages (opw to general public)
321
Service stations and repair larazes
322
Hos itais and other institutional buildin s
323
ffice, bank, and rofessional buildings
324
1
192,500
Public works and utilities buildings
325
Schools and other educational buildings
326
Stores and other mercantile buildin s
327
-
Other nonresidential buildings
328
4
4.335
Structures other than buildings
2
39.562
Sectien IV — ADDITIONS AND
ALTERATIONS
An increase in the number of housing
_ units (in the housing units column,
only the number of additional
uenter
units)
433
0
$ �
No change In the number of
^.
housing units
434
3
— c
2
A decrease in the number of housing
v a
units (in the housing [nits column,
enter only the number of decreased
m
units)
435
Residential garages and carports
(attached and detached)
436
1
8,192
All other buildings and structures
437
4 6
1 —SIGN PLEASE CONTUNE ON REM= SIDE ---►
1- MOVING 62 Permits - $2,666,033.00 Total Valuation
// CC <z)
Seen" V - CONVERSIONS
PRIVATELY OWNED ►nutcw OWNED
Nuliba
Valvallon of Nlaabw
valuation of
Ilw
Na.
Naesing
achy, urob
cenaiructlon IleasVlg
IOrur ante) laub
caibhectien
foulf aanbl
tai
b) Ic)
U) NI In
Ip
Nonresidential and nonhousekeepmg
buildings to housekeeping buildings
540
Housekeeping buildings to nonresidential
and nonhousekeeping buildings
$41
Section VI - DEMOLITIONS AND
RAZING OF BUILDINGS
One - family buildings attached
and detached
645
Two-family buildings
646
Three- and four - family buildings
647
ti
tNr
Five -or -more family buildings
618
id
All other buildings and structures
6N
A.
Sectlea VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF 3500,000 OR MORE
Please provide in the space below, additional information for each individual Permit valued at $500.000 or more
entered in sections I through V.
tern No
from
N ft address of
Ownership
Volustpof
X~ of
Nraber
Se
Description
elw or bulld
�' !x1
errs
Clutdor en
for'" anbl
housing
mks
of
buildings
I —V
(a)
(b)
(C)
(d)
Bel
10
1g1
Kind of building
_______________________
❑Private
__________________
Slb adtreu
______________________
❑Puallc
f
Kind of building
_______________________
❑Private
❑Public
Kind of building
_______________________
❑Private
_ ___________
_!5 to atld rua s
_______________________
❑Public
Kind of building
_______________________
❑Private
_________________
Site adMU
_______________________
❑Public
Kind of building
_______________________
❑Private
__________________
SIb alldreaa
_______________________
❑Public
Kind W building
I
---- ------- -- -- - - -- --
❑private
Sitef-]is - - - - ---
laddresa
_______________________
❑PuDllc
Kind of building
_______________________
❑Private
Sib addrasa
_________
❑Public
Kktl of Wilding
❑Private
____________________
Site address
_ _ _ _ _ _ _ _
❑ Public
Kind of Wilding
_______________________
C3 Privets
_________________
Site;,Wos
_______________________
❑Public
0ai"e'Its 324 - $ 8,562.00 - Parking Lot
$31,000.00 - Parking Lot
t
Name of person to contact regarding this eport
Tebomne
Homer Pittman Area
code
Numbfr
Eatensl on
Title
Building Official
612
587 -5151
210
•OaY C..Ga 13.114.1
•
9
MINUTES
HUTCHINSON PLANNING COMMISSION
TUESDAY, JUNE 181 1985
• 1. CALL TO ORDER
The regular meeting of the Hutchinson Planning Commission was called
to order by Chairman Roland Ebent at 7:30 p.m., with the following
members present: Marlin Torgerson, Shu -Mei Huang (7 :45 p.m.),Don
Erickson, Tom Lyke and Chairman Ebent. Members absent: Larry Romo
and Elsa Young. Also present: City Administrator Gary Plotz,
Director of Engineering Marlow Priebe and City Attorney James
Schaefer.
2. MINUTES
The minutes of the regular meeting, dated Tueday, May 21, 1985, were
approved as presented upon a motion by Mr. Erickson. Seconded by Mr.
Torgerson, the motion carried unanimously.
3. PUBLIC HEARINGS
(a) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY BRICE WAGNER
Chairman Ebent opened the hearing at 7:38 p.m. with the reading
of publication #3420 as published in the Hutchinson Leader on
Thursday, June 6, 1985. The request is for a 316" variance to
allow the construction of a 20' by 24' garage on the property
• located at 667 Hassan Street South 216" from the sideyard
property line.
Mr. Wagner was present to state that he would like to change the
request to a 24' by 24' attached garage which would require a
216" variance. Discussion followed. It was determined that a
20' wide garage would meet the setback requirement but would not
allow the existing door into the house from the garage to be
opened when the vehicles were in the garage. Mr. Wagner also
stated that 24' would allow him to put a door in the front of the
garage so he wouldn't have to open the garage door to get into
the garage. It was the consensus of the Planning Commission that
22' would allow room for the door into the house to be opened,
provide Mr. Wagner a double garage, and room for a small front
door into the garage or a side door could be built.
There was no one present who objected to the request. Mr. Wagner
stated that he had spoken to his neighbor and he had no
objections to the request.
After discussion, Mr. Torgerson made a motion to close the hear -
ing at 7:50 p.m. Seconded by Dr. Lyke, the motion carried
unanimously. Dr. Lyke made a motion to recommend to City Council
approval of a 6" variance to make it possible to enter the garage
from the house due to placement of existing house door. Seconded
• by Mr. Torgerson, the motion carried unanimously.
4 -Q< (-�)
PLANNING COMMISSION ' =35
(b) CONSIDERATION OF REZONING REQUEST SUBMITTED BY JEFF HAIL
Chairman Ebent opened the hearing at 7 :55 p.m. with the reading
of publication #3421 as published in the Hutchinson Leader on
Thursday, June 6, 1985. The request is to rezone property
located at 876 Dale Street South from R -2 to R -3 (Multiple Family
Residence District) for the purpose of allowing an existing
building, previously granted a conditional use permit to be built
as a condominium, to be used as rental property.
Mr. Jeff Haag, previous owner of the property, explained that
selling the units as condominiums as planned had not proved
feasible, so the units had been rented out. He later sold the
building as rental property, unaware that he the property was not
zoned properly. Now he was requesting that the property be
rezoned so that the building could continue to be rented out.
Staff had recommended that the rezoning be approved, as R -3 is an
extension of existing zoning (across bhe street), and the
site has been used as rental property with no objection from the
neighborhood. There was no one present who objected to the
request.
Mr. Torgerson made a motion to close the hearing at 8 :00 p.m.
Seconded by Mr. Erickson, the motion carried unanimously. Mr.
Torgerson made a motion to recommend to City Council approval of
the rezoning as requested. Seconded by Mr. Hwang, the motion •
carried unanimously.
(c) CONSIDERATION OF REZONING REQUEST AS SUBMITTED BY RETIREMENT
LIVING COMMUNITIES
Chairman Ebent opened the hearing at 8:01 p.m. with the reading
of publication #3423 as published in the Hutchinson Leader on
Thursday, June 6, 1985. The request is by the prospective owner
to rezone property located east of the Hutchinson Community
Hospital between Century Ave. and an extension of Freemont Ave. from
R -2 and C -4 to R -3 (Multiple Family Residence District.)
Mr. Newell Weed of Retirement Living Communities was present to
explain that they have received approval of an option to purchase
the 4.5 acres of property described above for the purpose of
constructing a 38 -unit (approximate) condominium. The units are
to be sold to persons who are 55 and older. Before they
can proceed with the project, they would like to rezone the
property to allow the multiple family dwelling. It is contiguous
to R -3 on the northwest corner, R -2 to the east and C -4 to the
south.
t
Mr. Weed presented aerial photographs of the area to be
rezoned as well as a photograph of a similar project done at
Alexandria. He noted there were also similar projects done at .
Northfield, Albert Lea and Austin. He stated that they
felt there was a need in Hutchinson for this type of project.
N
?`_AN,N =_iG :OPC4ISSION PIINUTES /JUNE ;8, 13371
He described the type of structure proposed as :rs_: ._ plans
for landscaping the area. He stated they (R.L.C.) nad spoken to
various neighbors living on Bradford Street and stated their
intention to work closely with them to come up with a
berm /landscaping plan that would be suitable to them. Mr.
Lawrence Olson of 1076 Bradford stated that the neighborhood had
had several meetings with Mr. Newell and that they were in favor
of the project as proposed. Their concern was what would happen
.to the rezoned area in the event that the project failed. Mr.
Weed stated that their option to purchase was contingent upon
their proceeding with this project as proposed and he would
recommend that the rezoning have a similar condition.
Entrance to the development would be from Freemont Avenue for
visitors. Entrance to garages owned by the residents would be
from Century Ave. There was discussion of what might be done
with Freemont Ave. This proposals calls for a cul de sac to be
put on the end of it; however, Director Priebe stated that there
are other options that should be studied.
In response to questions, Mr. Weed stated that upon approval of
the rezoning, their firm would market the project and hope to
have enough units sold to secure financing (50% or less of the
units sold) to begin construction in September.
Discussion of whether or not it was necessary to rezone the
property followed. Director Priebe stated that a conditional use
permit to allow a Planned Unit Development might be required for
a development of this type which would make rezoning unnecessary.
City Attorney Schaefer was asked to check into this possibility
before the next City Council meeting.
Mr. Erickson made a motion to close the hearing at 8 :55 p.m.
Seconded by Mr. Torgerson, the motion carried unanimously. Mr.
Torgerson made a motion to recommend approval of "conditional"
rezoning to R -39 upon the firm excercising their option to buy the
property, with a six month limitation. Seconded by Mr. Hwang, the
motion carried unanimously. If the option is not exercised, the
property would go back to its former zoning.
(d) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE 464 SECTION 6.06
REGARDING SITE PLAN REQUIREMENT FOR REZONING
Chairman Ebent opened the hearing at 8:58 p.m. with the reading
of publication #3422 as published in the Hutchinson Leader on
Thursday, June 6, 1985. The proposed amendment is as follows:
SECTION 6 :06 AMENDMENTS B. INITIATION. Proposed changes or
amendments may be initiated by the City Council, by the Zoning
Board of 4ppeals, by the Planning Commission or by any one or
more owners of real estate in the CLty� area to be affected
by the changes or amendments or by the owner of an enforceable
. option to purchase property in the area
or amendments.
3
-:moo AMENDMENTS C. PROCEDURE 2,(C)(5) A map, drawn �o
scale, clearly snowing ti: property to be reclassified, a»d , its
present zoning classification, "d existing uses , its
initial use under the proposed reclassification and a preliminary
building and site development plan.
There was no one present who objected to the amendment as
proposed. Mr. Erickson made a motion to close the hearing at
9 :00 p.m. Seconded by Mr. Torgerson, the motion carried
unanimously. Mr. Torgerson made a motion to recommend to City
Council approval of the amendment as proposed. Seconded by Mr.
Hwang, the notion carried unaninously.
4. OLD BUSINESS
(a) CONTINUE REVIEW OF SUBDIVISION ORDINANCE
Postponed until July 16 meeting. Add Section 4 for review at
that time.
5. NEW BUSINESS
(a) REVIEW OF CONDITIONAL USE PERMIT GRANTED TO HAVTI APRIL 249 1984
Chairman Ebent stated that the conditional use permit granted to
HAVTI for the purpose of using portable training units at the
school site was to be reveiwed.
City Administrator Plotz explained that staff's question was what
the school's future plans were for changing from the "temporary" .
units to a permanent building. Mr. Warren Macemon, Director of
the Hutchinson A.V -T.I responded that they hope to use the
portable training units for some time. They have had a request
into the state to expand their facilities with a permanent
structure for these programs since 1978, but their position on
the State priority list changes from year to year. Mr. Macemon
further stated that there have not been any negative comment
regarding the units directed to them.
After discussion, Mr. Torgerson made a motion to renew the
conditional use permit for another year. Seconded by Mr.
Erickson, the motion carried unanimously.
(b) CONSIDERATION OF RENEWING CONDITIONAL USE PERMIT FOR HUTCH AGRI-
TECH
Mr. Mark Mortenson was present to state that Hutch Agri -Tech
had been granted a conditional use permit to expand their
building located at 15 Monroe St., which is located in an IC -1.
They were unable to go ahead with the expansion at that time and
would likelto renew the permit. He presented to the Planning
Commission a revised plan in which the size of the building was
reduced to 48' by 70' with three loading docks on the west end of
the new addition.
0
4
PLANNING C0K4!Z3I12i1 ?I_`1UTES /J'J:1E 139
• After reviewing the proposed revisions, Director Priebe noted
that a variance would be necessary for the loading docks as
proposed because the ordinance requires 651. It was suggested
that the addition be moved as close as possible to the property
line on the east to reduce the amount of variance required.
After discussion, it was the consensus of the Planning Commission
that Mr. Mortenson apply for a variance and that they would
consider renewal of the conditional use permit at that time.
(c) CONSIDERATION OF GEORGE HERBERT SKETCH PLAN (WITHIN TWO MILE
RADIUS)
u
(d)
(e)
1]
Mr. George Herbert was present to ask the Planning Commission to
consider the sketch plan that he was proposing to the County.
The City had not received any comment from the township regarding
the sketch plan as required until the 17th of June which did not
allow enough time for staff review and it being included in the
packet materials.
The Planning Commission reviewed the map of the sketch plan.
There was discussion of the Width of a proposed road not meeting
city requirements. There was also discussion about it being
possibly commercial or residential. It was the consensus of the
Commission that it should be reviewed at the next meeting when
there had been more time to study the plan. Mr. Herbert
responded that he did not want any more delays.
Mr. Erickson made a motion to recommend that the Sketch Plan be
denied. Seconded by Mr. Hwang, the motion carried unanimously.
PRESENTATION OF PROPOSED LOT SPLIT - MR. RICHARD MARTIN
Mr. Richard Martin of 1235 McDonald Drive was present to ask
about procedures and the Planning Commission's reaction to split-
ting a lot in the Shady Ridge area.
After discussion, Mr. Martin was directed to meet with staff to
discuss his options and then bring his proposal to the next
Planning Commission meeting.
PRESENTATION OF PROPOSED GARAGE ADDITION BY GAIL PLAISANCE
Mr. Gail Plaisance, presented a plan for an attached 25' by 24'
garage 4' from the rear property line on property located at 509
Linden Avenue. This proposal would require a 21' variance. Mr.
Plaisance explained that as the house was built on a corner lot,
it was actpally facing the sideyard. He felt he had no other
option for placement of the garage and that it would be more
attractive and functional if attached.
Discussion followed. It was noted that a detached single car
garage could be built without a variance. Mr. Plaisance further
proposed moving an existing deck to the rear of the house, which
5
I .0 ^I MINUTES /JUNE i8, 4065
also would require a variance.
Mr. Hwang stated that under usual circumstances, the west
property line would be a sideyard line and only 61 would be
required. Treating both lines as sideyards might be a way to
consider this request.
Mr. Plaisance was directed to talk to staff about various
.options. If a variance was still required, he should then make
application for the July 16 meeting.
t
6. ADJOURNMENT
There being no further business, Mr. Torgerson made a motion to
adjourn the meeting. Seconded by Mr. Hwang, the motion carried
unanimously and the meeting was adjourned at 10:00 p.m.
11
0
3
Tree Board Minutes
May 1, 1985
ARBOR DAY
Schnobrich briefly went over the schedule for Arbor Day festivities.
Tree distribution at 9:00 AM to 12:00 noon at Roberts Park. Presentation
of TREE CITY U.S.A. Awards to Mayor Stearns at 11:00 AM in Library Square.
ROBERTS PARK PLANTING
Planting of trees at Roberts Park parking lot was completed with Hackberry,
Canada Red Cherry and Viburnum shrubs being placed around the parking lot.
LIBRARY SQUARE LANDSCAPING
Architect John Korngiebel requested a decision from the Parks and Tree
Boards on plans for Library Square with landscaping around both the new
addition and the existing Carnegie building to take place. Jerry Brown and
Mark Schnobrich will get together to make a recommendation for plant materials
and present that to the next Park and Tree Board assembly.
DIKING ROBERTS PARK A.F.S. GROVE
After consulting with DNR officials, the feasibility of diking out flood-
ing river water was reduced to very slim. Raising water elsewhere would require
the city to remap the entire flood way and flood fringe area. This did not
rule out diking the area, but it does mean extra effort must be made to realize
its completion. It will be pursued.
The diking would allow the area known as the A.F.S. Memorial Grove to be
flood -free and continually accessible, even during spring floods. Presently,
high water table and flooding restrict growth of the trees.
WEEDS
Mark Schnobrich is the weed inspector for 1985 and an attempt to complete
weed notices early and more efficiently has been a high priority.
Meeting was adjourned at 5:37 PM.
Respectfully submitted,
Mark C. Schnobrich
MINUTES
Parks & Recreation Department
June 12, 1985
. Members Present: Lyle Block, chairman; Roger Haggemiller; Kathy McGraw;
Ward Haugen
Members Absent: Pat Mikulecky and Don Falconer
Also present were John McRaith, Mark Schnobrich, and Karen McKay
Guests Present: Kelly Goranson and Dave Mooney
Minutes
The Minutes dated May 22, 1985 were approved by a motion made by Roger Haggenmiller
and seconded by Kathy McGraw. The board unanimously approved.
Hutchinson Technology Use of Roberts Park
Kelly Goranson, representing Hutch Technology softball league told the board that
there are six teams involved in the league that plays at 12:00 midnight on Tuesdays
at Roberts Park After discussion, the board agreed that the league should continue
to play their games at one time on three fields so that games will be finished by
1:30 AM.
Facility Update
John McRaith told the board that construction has begun on the new recreation
facility. He also stated that the price quote for the wading pool is good until
July 15; a month extension was given; over $5000 has been either given or promised.
The Building Committee strongly recommended putting in the wire for the night
lighting.
Landscaping for Library and Bandstand
Mark Schnobrich told the board his preliminary plans for Library Square landscaping.
They included wood chips around the new addition and moving three Blue Spruce trees
from the North side of the library because of lack of growing room. Three elm trees
will also be removed because of Dutch Elm disease. Mark is going to develop a master
tree plan from the Tree Board and present it to the Board.
Baseball Field at Tartan Park
It was the Parks & Recreation Board's recommendation that
formed that would present their ideas to the Board. Lyle
Johnsen, Roger Haggenmiller, Bruce Ericson, Dave Mooney,
•
an advisory board be
Block appointed Roy
and Ray Wurscher.
Minutes
Parks 3 Recreation Board
June 12, 1985
page two
Banners in the Downtown Area
Poles are available to put banners across Main Street. It was also mentioned
that Rufus Alexander will be presenting something to the City Council and Chamber
of Commerce about installing an electronic information sign to be installed on
the Hutchinson Utilities corner of Main Street and Highwky 7.
When the poles are installed for hanging banners, a set of guidelines will have to
be drafted regarding to which type of organizations will be allowed to have banners
put up and the length of time that they can be up.
Park Maintenance
It was suggested that possibly the organizations with parks dedicated to their
groups may be interested in helping to keep it clean. It was also suggested
that perhaps dumpsters would have to be purchased to keep the over- filled trash
can problem under control.
Miscellaneous
I]
Lyle told the board that Bruce was rehired at the City Council meeting of June 11th
after considerable discussion. Ward Haugen requested that it be noted that "the
Park b Recreation Board is disappointed that they were not informed of the possibilito
that Bruce would be rehired at the City Council meeting."
Adjournment
The meeting was adjourned at 6:50 PM by a motion made by Roger Haggenmiller and
seconded by Kathy McGraw. The Board unanimously agreed.
HUTCHIi6u COH—ritUNITY HOSPITAL
.T, REGULAR BOARD OF DIRECTORS MEETING - June 18, 1985
Small Conference Room - 8:00 PM
0
Present: Rev. Thor Skeie, President; Joan Ewald, Vice President; Rolly Balke,
Secretary; Dori Johnson, Trustee; Mike Carls, Trustee; Dr. William
-O'Brien, Chief of Medical Staff
Absent: Robert Durfee, Trustee
Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant
Administrator; Jane Lien, Director of Nursing Services; Carolyn Decker,
Dietitian; Kathleen Ogren, Hutchinson Leader; Laurie Hulkonen, Executive
Secretary
The meeting was called to order at 8:00 PM, following the joint meeting with
the Burns Manor Nursing Home board of directors.
Minutes of Past Meetings. The minutes of the May 7 and May 21, board meetings
were reviewed. Following discussion:
Motion was made by Ewald, seconded by Balke, to approve as
presented the minutes of the special May 7 and regular May 21
meetings of the board of directors. All were in favor.
Motion carried.
Medical Staff Meetins Minutes. Dr. O'Brien presented the minutes. Other than
the medical staff bylaw amendment to be covered later in the meeting, no unusual
comments were made.
Old Business
A. Financing of Capital Expenditures Graves told the board that a Request For
roposal for financing capital expenditures had been put together and submitted
to the local lending institutions. There had not been time yet to analyze
the information, so the subject was tabled for one month to allow for this.
The administrator will report back at the regular July meeting.
B. Investment Protocol. Rosenow distributed copies of the Investment Protocol
developed to govern investment of the hospital's funds. After reviewing
the protocol and discussing the meaning of "signficant difference in return"
that might influence whether or not the hospital invests locally or elsewhere,
the board asked that the cost of investing in local institutions versus
the cost of investing out of town be tracked and reported back to them in
six months' time. Following discussion:
Motion ways made by Balke, seconded by Carls, to adopt the
policy for investment as presented. All were in favor.
Motion carried.
,// -2 , ((./)
Regular Board Meeting -- 6/18/85
Page Two
s, C. Condominium Proposal. The board was informed that the City Council had
accepted their recommendation for purchase price of the hospital's property
being released for development of retirement condominiums. The developer
is currently preparing legal documents on the option agreement for the City
Attorney to consider. The board will receive updates on the status of
the development as events occur.
D. Ca 1tal Purchases. the board reviewed the bids for a van, an ultrasound
unit,, and a hematology cell counter. Carls asked that the recommendation
to purchase the ultrasound unit that was not the lowest bid be researched
by the City Attorney for legality. Graves felt, however, that the hospital
was justified in waiving that requirement due to the superior imaging results
given by the equipment being recommended for purchase. Following discussion:
Motion was made by Carls, seconded by Balke, to award the bid
for a hematology cell counter to American Scientific Products
at the bid price of $32,900, and to award the bid for ultrasound
unit to General Electric at the bid price of $66,620. All were
in favor. Motion carried.
Graves updated the board on progress in locating a van for mobile imaging
services. Wigen Chevrolet was the low bidder but has been unable to locate
a van suiting our needs. The board discussed the difficulty in obtaining
a van with the 136" wheelbase, when only one manufacturer made vans with
that wheelbase, and most others are 125" or so. The administrator will
research how the vans with shorter wheelbase (125 ") currently out on the
road with both ultrasound and mammography equipment are doing and compare
that information with how the vans with our specified wheelbase are doing.
Following discussion:
Motion was made by O'Brien, seconded by Johnson, to reject the
bids already received for a van for mobile imaging if local
dealers are unable to deliver a new van meeting our specifications
by July 1 and authorized the administrator to purchase a .suitable
van out of town, if necessary. A11 were in favor. Motion carried.
New Business
A. Bylaw Amendment. The board reviewed the amendment to the medical staff
bylaws requiring a minimum amount of $500,000 malpractice insurance be
carried by any physician on staff. Following discussion:
Motion was made by Carls, seconded by Ewald, to approve the
amendment as presented. All were in favor. Motion carried.
B. PHP. Graves informed the board of progress in reaching an agreement with
1hysician's Health Plan. PHP has already agreed to give the hospital
reimbursement for billed charges for the remainder of the year, but Graves
hopes to negotiate a contract for billed charges for a longer period.
Following discussion:
Motion was made by Balke, seconded by Ewald, to authorize the
administrator to negotiate a contract with PHP. All were in
favor. Motion carried.
M�Vwlsl WV
Page Three
It was felt that the hospital may have lost its negotiating leverage when
the medical center signed with PHP, and the board asked the administrator
F to speak with the administrator of the medical center to insure that
any future negotiation be carefully timed so that neither party would
lose their negotiating power due to actions of the other party. The
board also discussed the demand created by PHP for HMO's in the area
and suggested that the hospital be open to more programs to give patients
more of a choice in their health care coverages.
C. Commendation for Ambulance Personnel. The board reviewed the letter
rom r. Gordon to Frank Seivert, m McKay and Jim Hulkonen of the
hospital's ambulance department comiending them for their actions during
a recent delivery of an infant in the parents' home. Following discussion:
Motion was made by Carls, seconded by O'Brien, to commend
Frank Seivert, Jim McKay and Jim Hulkonen for their actions
in the delivery of the Portele infant at the parents' home.
All were in favor. Motion carried.
D. Tractor for Lawn Care. The capital expenditure request for purchase
of a lawn tractor with mower deck and snowblower was presented.
Reviewal of the three bids obtained showed that the hospital would
save $550 by purchasing the mower out of town, so the board asked that
the price be followed to insure the savings and to defend the decision
to buy out of town. Following discussion:
Motion was made by Balke, seconded by Carls, to purchase a
tractor with mower deck and snowblower from Wacker Implement.
{� All were in favor. Motion carried.
E. Renewal of Contract with Tange. Carls led discussion on the proposal before
the board to recommend renewal of the contract with the City's risk
consultant. While the work on the self- insurance proposal hasn't moved
along quickly, Carls said the City has saved thousands of dollars as a
result of Tange's work, and the City Council has asked for input from each
entity before the contract be renewed. Graves recommended that the
hospital sign with Tange again because of the knowledge and expertise
that Tange possesses. Following discussion:
Motion was made by Carls, seconded by Johnson, to renew the
hospital's contract with Tange and to pay the hospital's.share
of Tange's fee for the contract. All were in favor. Motion
carried.
Rosenow informed the board of a conversation he had with a representative
of Blue Cross /Blue Shield regarding the self - insurance study. That repre-
sentative felt that no savings could be realized because Burns Manor currently
has no insurance, and to institute insurance for them within a multi -unit
policy would mean the other groups involved would be paying more.
I
F. Computer Study. Rosenow informed the board of his recent discussion with
the hospital auditors regarding computer support needed by the hospital.
The auditing firm prepared a proposal to study the needs of each department,
explore the possibilities of services need and alternatives, and to form
a long range plan recommendation which could be used to meet the hospital's
needs in an organized and rational manner. Estimated project time is eight
Regular Board Meeting = 6/18/85
Page four
(F.) weeks, and cost is estimated at $4,500 for the project. After the study,
a set of specifications will be drawn up and an RFP would be sent out
to manufacturers for those items we need.
Question was asked why the hospital would automatically want to use
McGladrey Hendrickson and Pullen. The administrator responded that the
McGladrey firm should be used because of their knowledge of our system,
which will save considerable time in doing such a study.
Following discussion:
Motion was made by Balke, seconded by Skeie, to hire McGladrey,
Hendrickson 6 Pullen to do a study of the hospital's computer
system and alternatives at a cost of $49500. All were in favor.
Motion carried.
G. DRG Audit. An audit company has approached the hospital with a proposal
to review our DRG reimbursement at no cost to the hospital. They will
review our records and, if any discrepancies are found, keep any amounts
collected to a limit of $16,000; any amount collected over the $16,000 is
the hospital's to keep. If no discrepancies are found, there is no charge
for the service. Following discussion:
Motion was made by O'Brien, seconded by Carls, to counter -
propose a 50 -50 split of monies collected as a result of
the DRG audit with the auditing firm. Motion failed.
Following further discussion:
Concensus was to receive the information on the proposal to
conduct a DRG audit and to leave the contracting for the audit
to the administrators.
Statistical Report. Admissions for the month had increased slightly over the
previous month. Percentage of occupancy was also slightly up when compared to
the same month in the previous year. Outpatient visits continue to demonstrate
an increase, largely due to mental health services and surgery.
Accounts Payable. Motion was made by Johnson, seconded by O'Brien, to approve
for payment the attached listing of accounts payable and cash disbursements in
the amount of $524,306.25. All were in favor. Motion carried.
Financial Statements. The hospital made $3,941 after funding price level
depreciation and working capital requirements for the month. There is a favorable
variance of $45,000 on revenue over expense this year to date. Operating gain
of $12,000 has been realized for the first five months of 1985.
Departmental Reports.
A. Director of Mental Health Unit. The report was presented. No unusual
comments were made.
B. Director of Nursing Services. The report was presented. No unusual
comments were made.
Regular Board Meeting — 6/18/85
Page Five
C. Education Coordinator. The report was presented. No unusual comments
were made.
D. Dietitian. The report was presented. No unusual comments were made.
Auxiliary Meeting Minutes. The Auxiliary meeting minutes for May and June
were distributed. No unusual comments were made.
Patient Satisfaction Surve s. Surveys received since the last meeting were
reviewed y t ose present. No unusual comments were Made.
Adjournment. The meeting was adjourned at 10:25 by President Skeie.
Respectfully submitted.
&tten Rolly Balke
LH
to
.0
WTCHINSM OaottTT19f BDSPIT94L
BMGLPr CM4PARISONS - N TUML CkMW
FOR SIX MONTHS ENDED JUNE 309 1985
' CURRENT
PERIOD
(17,011)
1309209
ACTUAL
BLMGLT
VARIANCE
PAT'MW REVENUE
Deily Hospital Service
$ 929704
$159,602
$(669898)
Medical flaming Units
339508
239909
99599
Mental Health Unit
2219255
250,064
(281,809)
Ancillary
$3479467
$433,575
$(869108)
fines Patient Revenue
229745 (17,152) 39,897
$3709212 $4169423 $(46,211)
119929 9,519 29410
$3829141 $4259942 $(439801)
$2189375 $2249989 $(6,614)
39,253 429142 (2,889)
249110 18,524 59586
69049 69682 (633)
79160 129462 (59302)
161778 399250 (29472)
18,241 179600 641
3,431 79026 (3,595)
1,393 19100 (307)
4,110 4,322 (212)
1,450 1,483 (33)
16,185 19,282 (3,097)
21213 12,063 (9,850)
$378,748 $407,525 $(28,777)
39393 18,417 (159024)
Less: Di.soounts & Allowances
Total Operating revenue
Salaries
Employee Benefits
Medical & Other Fees
Rasa Food
Drugs
Medical & Other Supplies
Utilities
Building Si Ei+p ent Repairs
Rental Expense
Insurance
Interest
Depreciation
Other Expenses
Y' . . i Y
$7589845 $973,915 $(2159070)
219,272 1909325 28,947
19508,566 125819885 (73,319)
$29486,683 $29746,125 $(2599442)
881 (1022911) 1039792
$294879564 $2,6439214 $(1559650)
69,413 56,985 129428
$2,556,977 $29700,199 $(143,222)
$19332,933 $19419,472 $(869539)
2379736
2549747
(17,011)
1309209
110,982
19,227
449600
469747
(2,1
579645
73,599
(15,
2439113
246,620
(31507)
98.004
105,619
(7,615)
259518
38,929
(13,411)
99077
12,795
(3,718)
27,531
27,551
(20)
9,133
8,898
235
104,751
115,691
(10,940)
39,359
72,080
(32,721)
$2,359,609 $2,533,730 $(174,121)
197,368 166,469 30,899
Add (Deduct)
Non-Operating Revenue (Expense)
Price -Level Depreciaticau
$(20,812)$(20,812) - - -- And working Capital $(124,872) $(124,872) - --
$(179419) $(29395)$(159024) Excess Revenues over Expenses $72,496 $41,597 $30,899
0
,Z/ -zz, (�)
. PUBLISHED IN THE HUTCHINSON LEADER
Tuesday, July 9, 1985
PUBLICATION NO. 3434
NOTICE OF PUBLIC HEARING FOR
CORRECTION OF AN ERROR IN THE PARKING ASSESSMENT
NOTICE IS HEREBY GIVEN that the City Council of the City of
Hutchinson, Minnesota, will hold a public hearing on July 23, 1985,
at 8:00 o'clock P.M. at the City Hall, 37 Wdishington Avenue West,
in Hutchinson, Minnesota.
The purpose of the public hearing is to seek citizen input and
advice on the correction of an error in the parking assessment re-
lating to the following described properties:
West 62.7 feet of Lot 6 and West 62.7 feet of the
• South 4 feet of Lot 7 all in Block 8, South Half City
(Arthur J. Benjamin, Nemitz Paint Store )
Balance Due - $1,227.68
Dated: July 3, 1985
•
BY ORDER OF THE CITY COUNCIL
BY
Gary r4. Plotz
City Clerk
E
RESOLUTION NO. 8074
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE -
I DEPT.I
BUDGET
I VENDOR
125 H.P. Motor
$4,99060
Pump Motor
Water
Yes
Quade's
Water Meters
5,5029
Replacement & New Sales
Water
Yes
Water Products
- The following items were authorized due to an emergency need:
ITEM COST PURPOSE DEPT. BUDGET VENDOR
Date Approved: July 23, 1985 Resolution submitted for Council action
Motion made by:
Seconded by:
by:
7,-g-
RESOLUTION ENTERING INTO CONTRACT WITH WDOT
TO CONTINUE PUBLIC TRANSPORTATION IN HUTCHINSON FOR 1986
RESOLUTION N0. 8080
OF HUTCHINSON
Resolved that Cm enter
(CY 1986) (recipient)
into Contract # with the State of Minnesota, Department
of Transportation, to provide a public transportation service in
City of Hutchinson
(service area
Further resolved that City of Hutchinson agrees
(recipient)
to provide 40 percent of the total cost of the transit
project from local funds.
Further resolved that authorization to execute the aforementioned
Contract and any amendments thereto is hereby given to the
Mayor and the City Administrator
t t e (title)
Further resolved that the City Administrator or
(title)
the rinanne is hereby authorized to
(title)
execute request for reimbursement from the Minnesota Department
of Transportation.
CERTIFICATION
I hereby certify that the foregoing resolution is a true and correct
copy of the resolution presented to and adopted by Hutchinson
City Council
at a
duly authorized
meeting
thereof held on the 23 day of
July
1985 as shown
by the
minutes of said meeting in my possession.
name
City Administrator
title
7 J-t
• PUBLICATION NO.
ORDINANCE NO. 12/85
ORDINANCE AMENDING SECTION 10.10 OF THE
ORDINANCES OF THE CITY OF HUTCHINSON ENTITLED
"ANIMALS AND BIRDS, RUNNING AT LARGE"
THE CITY OF HUTCHINSON DOES ORDAIN:
SECTION 1. Section 10.10 of the Ordinances of the
City of Hutchinson entitled "Animals and Birds Running at
Large" is hereby amended to read as follows:
Section 10.10:46. Identification and control of
cats. Every person residing in the city and
owning or having in his possession any cat shall
have said cat bear identification, either by tag,
tattoo or other suitable means of identification.
Section 10.10:47. Disease control. All persons
residing in the city and owning or having in
their possession any cat shall be required to
have said cat inoculated for rabies, distemper or
other dangerous disease.
Section 10.10:48. Cats running at large
prohibited. No person shall permit his cat to
run at large within the limits of the city at any
time. A cat shall be deemed running at large
when off the premises of its owner or keeper
without being under adequate control of its owner
or keeper.
Sectin 10.10:49. Parent's liability. The parent
or guardian of any minor claiming ownership of
any cat shall be deemed to be the owner of such
animal and shall be charged for all penalties and
pound fees imposed by this ordinance.
Section 10.10:50. License required. Every owner
or keeper of a cat or animal of the feline
species within the city shall on or before the
1st day of January of each succeeding year cause
the same to be registered, numbered, described
and licensed for one year from said date in the
office of the Clerk and shall pay therefore to
• the Clerk the required license fee as duly set by
the Council from time to time. At the time of
purchase of a license the owner shall produce a
copy of the animal's current vaccination to
include rabies, distemper or other dangerous I i
disease. Proof of vaccination must be made
before the owner will be allowed to purchase the
license for his cat.
Section 10.10:51. Noise. All persons owning,
possessing or harboring a cat shall prevent such
cat from whining or making other sounds common to
its species in excessive, continuous or untimely
fashion.
Section 10.10:52. Belling. All persons owning,
possessing, or harboring a cat shall have said
cat bear a bell or similar noise- making device.
Section 10.10:53. Penalty. Any person, firm or
corporation violating any provision of this
article shall be guilty of a misdemeanor.
SECTION 2. This ordinance shall take effect upon its
passage and publication.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THIS
DAY OF , 1985.
CITY OF HUTCHINSON
By/
ATTEST:
Gary D. Plotz, City Clerk
Robert H. Stearns, Mayor
�J
0
RESOLUTION NO. 8075
RESOLUTION GRANTING VARIANCE UNDER SECTION 6.05 OF
ZONING ORDINANCE N0. 464 TO ALLOW CONSTRUCTION OF ERICKSON STATION
STORE 38' FROM THE REARYARD PROPERTY LINE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
FINDINGS
1. Erickson Oil Products, Inc., has applied for a variance from
Section 10.03 Me) of the Zoning Ordinance No. 464 for a variance of 12' to
allow the construction of an Erickson Station Store 38' from a residential
zone on the property located at 11 Fourth Ave. N.E., with the following legal
descriptions
South 146 feet of Lot 9, Block 13, and Lot 8 Block 13, Townsite of
Hutchinson North Half
2. The Planning Commission has reviewed the application for a
variance and has recommended to the City Council that the application be
granted, with the understanding that Erickson Oil Products, Inc. works out the
• problem of access to and ingress and egress for the property owners to the
North.
3. The Council has considered the effect of the proposed variance
upon the health, safety, and welfare of the community, existing and
anticipated traffic conditions, light and air, danger of fire, risk to the
public safety, and the values of property in the surrounding area and the
effect of the proposed variance upon the Comprehensive Plan.
4. Because of conditions on the subject property and on the surrounding
property, it is possible to use the subject property in such a way that the
proposed variance will not impair an adequate supply of light and air to adja-
cent property, unreasonably increase the congestion in the public streets,
increase the danger of fire, endanger the public safety, unreasonably diminish
or impair health, safety, comfort, morals, or in any other aspect be contrary to
the intent of the ordinance and the Comprehensive Plan.
5. The special conditions applying to the structure or land in question
are peculiar to such property or immediately adjoining property and do not apply
generally to other land or structures in the district in which such land is
located.
6. The grantidg of the application is necessary for the preservation and
enjoyment of a substantial property right of the applicant. It will not merely
serve as a convenience to the applicant, but is necessary to alleviate demon-
strable hardship or difficulty.
Resolution No. 7888
Page 2
CONCLUSION
The application for variance for the purpose designated is granted based
upon the findings set forth above.
Adopted by the City Council this 23rd day of July, 1985.
ATTEST:
ary p> Plotz
City Clerk
Robert H. Stearns
Mayor
LJ
is
•
0
(612) 587 -5151
'CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
MEMORANDUM
DATE: JULY 23, 1985
T0: —MARLOW PRIEBE
-----------------------------
FROM: —RALPH NEUMANN
----------------------- - - - - --
SUBJECT: HASSAN STREET PROJECT
Dust coating a street consists of spraying an
street and allowing it to cure dry. No cover
disadvantage would be traffic will ultimately
the dust problem will still exist. If street
holes, streetwill have to graded creating ori;
oil (MC 30) on a gravel
sand is applied. A
loosen the gravel and
becomes bumpy with pot -
ginal dust conditions.
Seal coating consists of applying a tack coat of oil (MC 30) over
graveled street allowing it to soak in, then applying a aecond-coat
of oil (RC 250). Sand and pea rock would then be spread over the oil,
packed and rolled, then allowed to cure. The remaining sand would then
be swept and removed. Because the base has not settled completely,
pot -holes will form and will have to be patched with blacktop.
Seal coating:
Estimated product cost for Hassan Street $7000.00
Estimated product cost for Library Sq. block only $1700.00
(wide block)
f-"'e
6
r c, 12 ) 587 -5151
TY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
,MEMO
DATE: July 179 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: Project Ho. 85 -01 -39
Bids were received for the above - referenced project on June 20, 1985, from the
following:
Bethke Construction $ 929170.70
Juul Contracting # 94,049.35
J. W. Casey Excavating #1009436.50
Oaub, Inc. #105,710.00
Rickert Excavating #113,927.10
B 8 D Underground, Inc. #139,671.80
I recommend awarding the contract to Bethke Construction in the amount of
#929170.70, as per attached resolution.
MVP /pv
attachment
Marlow V. Priebe
Director of Engineering
�r
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 12
PROJECT NO. 85 -01 -39
Resolution No. O-
WHMt9AS, pursuant to an advertisement for bids for the improvement of
T.H. 7 West Service Road from Lee Rouba Parkway to 10401 East by the
construction of watermain, storm sewer, grading, gravel base, curb and gutter
and appurtenanoes, bids were received, opened and tabulated according to law,
and the following bids were received complying with the advertisementt
Bethke Construction 929170.70
Juul Contracting Company = 949049.35
J. W. Casey Excavating $100,436.50
Gaub, Ina. $1059710.00
Rickert Excavating $1139927.10
B 6 D Underground, Inc. $139,671.80
AND WHEREAS, it appears that Bethke Construction of Hutchinson,
Minnesota, is the lowest responsible bidder.
HOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON,
MINNESOTA:
I. The mayor and clerk are hereby authorized and directed to enter into
the attached contract with Bethke Construction of Hutchinson, Minnesota, in
the name of the City of Hutchinson, for the improvement of T.H. 7 West Service
Road from Les Rouba Parkway to 10401 East by the construction of watermain,
atom sewer, grading, gravel base, curb and gutter and appurtenanoea,
according to the plans and specifications therefor approved by the city
council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith
to all bidders the deposits made with their bids, except that the deposits of
the successful bidder and the next lowest bidder shall be retained until a
contract has been signed.
Adopted by the city council this 23rd day of July, 1985.
City Clerk
?Mayor
�J
0
f`- (612) 879 -2:11
H�rcH, CITY OF HUTCHINSON
%;.. 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE:
TO: _ Mayor City Council _ _ _ _ _ _ _ _ _ _ — _
FROM: _ Water Billing Department _ _ _ _ _ _ _ — — _
SUBJECT: _ Delinquent Water AecQ -unt-s for .month _of -Jul-y _ _ — _
Attached is a listing of the delinquent water accounts for the month
• of July. Recommend water service be discontinued on Monday, July 29,
1985 at Noon.
•
?.- a ,
E. Duesterhoeft
715 Harrington St.
Hutchinson MN 55350
715 Harrington St.
2 -470- 0715 -0111
115.92
Chris_ Johnson
626 Harmony Lane
Hutchinson MN 55350
626 Harmony Lane
2- 465 -0626 -081
60.14
David Norton
565 Fourth Ave. S.W.
Hutchinson MN 55350
565 Fourth Ave. S.W.
2- 070 - 0565 -081
61.20
Promises to pay 8101
Rick Weispfenning
642 Juul Road
Hutchinson MN 55350
642❑Juul Road
2- 505 - 0642 -032
62.71
Loretta Soderburg
556 Main Street S.
Hutchinson MN 5535
503 Second Ave. SW
2- 035 -0503 -072
110.00
cc: Ralph Lundahl
920 Goebel Circle
Hutchinson MN 55350
DuMax, Inc.
P.O. Box 70
Hutchinson MN 553.511
530 Graham Street
2- 440 - 0530 -031
82.31
Duane Dickey
530 Graham St.
Hutchinson MN 55350
Michael Maiers
324 Boulder Circle
Hutchinson MN 55350
324 Boulder Circle
2- 255 -0324 -071
156.15
Charles Parsons
530 Larson St.
Hutchinson MN 55350
530 Larson St.
2-620- 0530 -051
62.42
Promises to pay 7/22
Diane Holmquist
Lot 22 McDonald's T.Ct.
Hutchinson MN 55350
518 Jefferson St. South
1- 570 -0518 -033
69.29
Michael Busch
Rt. 2
Hutchinson MN 55350
Richard Vorase
500 California Street
Hutchinson MN 55350
500 California Street
3- 275 -0500 -071
66.83
cc: Paula Thompson
236 Erie St.
Hutchinson MN 55350
Nancy Hammond
5121 Bass Lake Road,Apt.
Crystal, MN 55429
410 Lynn Road
2 -670- 0410 -091
60.05
cc: David Mc Graw
865 Linden
Hutchinson, MN 55350
Promises- to pay by 8/16
Richard Mattson
505 Dale Street
Hutchinson NN 55350
505 Dale Street
2 -350- 0505 -021
85.77
Mark Schmidt
540 Larson St.
166.20
540 Larson St.
2 -620- 0540 -031
166.20
Kathy Piehl
942 Wescott Trail #104
Egan MN 55123
511 Linden Ave.
2 -650- 0511 -011
124.40
Promises to pay 8/05
0
OF
r�
(612) 587 -5151
F CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
TO: Mayor & City Council
FROM: Parks &'Recreation Board & Bruce Ericson, Parks & Recreation Director
DATE: July 18, 1985
SUBJECT: Tartan Park Baseball Field Renovation
The Parks and Recreation Board reviewed plans for the renovation
of the Tartan Park Baseball field and have made the following recommen-
dations:
-the site for the baseball field would remain at Tartan Park
and be positioned approximately 25' east and 35' south. This
Will allow for a 320' left field line, better parking, adequate
space for seating and a more desireable angle relating to the
sun in the evening.
-that renovation begin as soon as possible and complete these
items in 1985:
*remove hockey light posts
*remove or renovate electrical building
*remove current mound and- base anchors
*remove dugouts and backstop
*add adequate fill and grade field to achieve 20"
slope from the infield to the river
*grade area behind backstop to form a hillside around
backstop
*install drain tile
*construct pitchers mound and infield
*sod infield
*sod outfield
To bring.the project to this point would take approximately 704 man
hours, which would be a combination of city and volunteer labor. The
cost to this point other than labor would be $7,050. The parks budget
currently has $2,000 for infield repair and $1,675 for snowfence and
posts, which were earmarked for Tartan Park. The Hutchinson Baseball
Association has pledged $500 for 1985 towards the project. This would
bring the total funds available to $4,175. The board is requesting and
recommending that an additional $2,500 be allocated to this project in
order that the "field" portion of the project can be completed this year.
The remaining $375 could be transferred within the budget from other
capital items where funds are still available.
0
Mayor a city council
July 18. 1985
Page two
The board also recommended a committement for 1986 to complete the
project to include fencing and dugouts (approximately $7.500). Those
funds will appear as a request in the 1986 budget.
It is important to note that there is a joint effort underway to
apply for a grant from the Minnesota Amateur Baseball Association for
this renovation project. Further information on the status of this grant
should be known later this fall.
The board feels this is a very worthwhile project as it will serve
many age groups; Travelers, High School, Legion. V.F.W. and Youth Midget
Baseball.
klm
0
c c, 12) 587.5151
T Y OF HUTCH /NSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
TO: Mayor 6 City Council
FROM: Bruce Ericson, Parks-& Recreation Director
DATE: July 18, 1985
SUBJECT: Roberts Park Parking Lot
I am requesting permission to advertize for bids to
surface the parking lot at Roberts Park. Funds would be
available through the LAWCON Grant.
The deadline for this grant has been extended until
December 31, 1985, therefore, all items need to be completed
this year.
klm
9
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9 -&
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(612) 587 -5151
C!T Y OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
MEMORANDUM
DATE: July 17, 1985
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Conditional Use Permit as requested by Glen b Roxanne Sladek
Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom-
mendation with respect to the aforementioned request for a conditional use
permit.
HISTORY
On June 26, 1985, Glen and Roxanne Sladek submitted an application for a
conditional use permit to allow the construction of a 16' by 18' addition to
an existing nonconforming garage on property located at 422 Jefferson
Street. A public hearing was held at the regular meeting of the Planning
Commission on Tuesday, July 16, 1985, at which time there was no one
present who. objected to the request.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee
paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, July 4, 1985.
3. A conditional use permit is necessary because the existing garage is
nonconforming.
RECOMMENDATION
It is the recommendation of the Planning Commission that the afore-
mentioned request for a conditional use permit be granted.
Respectfully submitted,
` Roland Ebent, Chairman
Hutchinson Planning Commisson
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RESOLUTION NO. 8076
RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER
SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO
ALLOW THE CONSTRUCTION OF A 16' BY 18' ADDITION TO AN EXISTING NONCONFORMING
STRUCTURE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
FINDINGS
1. Glen and Roxanne Sladek of Hutchinson have made application to the
City Council for a Conditional Use Permit under Section 5.01 of Zoning
Ordinance No. 464 to allow the construction of a 16' by 18' addition to an
existing, nonconforming garage on property located at 422 Jefferson St. S.,
with, with the following legal description:
Lot Three (3) of Juul's Rearrangement of the east half of Block Forty
Nine (49) of the South Half of the City of Hutchinson
2. The City Council has considered the recommendation of the Planning
Commission and the effect of the proposed use on the health, safety, and
welfare of the occupants of the surrounding lands, existing and anticipated
traffic conditions, and the effect on values of properties in the surrounding
area and the effect of the use on the Comprehensive Plan.
3. The Council has determined that the proposed use will not be detri-
mental to the health, safety, or general welfare of the community nor will it
cause serious traffic congestion nor hazards, nor will it seriously depreciate
surrounding property values, and the proposed use is in harmony with the gener-
al purpose and intent of the Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The application for a Conditional Use Permit for the purpose designated
is granted, based upon the findings set forth above.
Adopted by the City Council this 23rd day of July, 1985.
Attest: Robert H. Stearns
Mayor
Gary D. Plbtz
City Clerk
(612) 587 -5151
HU1CH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
- -- HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: July 17, 1985
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Variance Reouest as submitted by Glen & Roxanne Sladek
Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom-
mendation with respect to the aforementioned request for a variance.
HISTORY
On June 26, 1985, Glen and Roxanne Sladek submitted an application for a
2'5" variance to allow the construction of a 16' by 18' addition to an
existing nonconforming garage located 3'7" from the property line on
property located at 422 Jefferson St. South. A public hearing was held at
the regular meeting of the Planning Commission on Tuesday, July 16, 1985, at
which time there was no one present who objected to the request.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee
paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, July 4, 1985.
RECOMMENDATION
It is the recommendation of the Planning Commission that the afore-
mentioned request for a variance be granted.
Respectfully submitted,
Roland Ebent, Chairman
Hutchinson Planning Commisson
0
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RESOLUTION NO. 8077
RESOLUTION GRANTING VARIANCE UNDER SECTION 6.05, B.3 OF
ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF AN
16' BY 18' ADDITION TO AN EXISTING NONCONFORMING GARAGE 3'7" FROM
THE SIDEYARD PROPERTY LINE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
FINDINGS
1. Glen and Roxanne Sladek of Hutchinson have applied for a variance
from Section 9 3.b of Zoning Ordinance No. 464 for a variance of 2'5" to
allow the construction of a 16' by 18' addition to a nonconforming garage
3'7" from the sideyard property line on property located at 422 Jefferson
St. South, with the following legal description:
Lot Three (3) of Juul's Rearrangement of the East Half of Block
Forty -Nine (49) of the South Half of the City of Hutchinson
2. The Planning Commission has reviewed the application for a
variance and has recommended to the City Council that the application be
granted.
3. The Council has considered the effect of the proposed variance
upon the health, safety, and welfare of the community, existing and
anticipated traffic conditions, light and air, danger of fire, risk to the
public safety, and the values of property in the surrounding area and the
effect of the proposed variance upon the Comprehensive Plan.
4. Because of conditions on the subject property and on the surrounding
property, it is possible to use the subject property in such a way that the
proposed variance will not impair an adequate supply of light and air to adja-
cent property, unreasonably increase the congestion in the public streets,
increase the danger of fire, endanger the public safety, unreasonably diminish
or impair health, safety, comfort, morals, or in any other aspect be contrary to
the intent of the ordinance and the Comprehensive Plan.
5. The special conditions applying to the structure or land in question
are peculiar to such property or immediately adjoining property and do not apply
generally to other land or structures in the district in which such land is
located.
6. The granting of the application is necessary for the preservation and
enjoyment of a substantial property right of the applicant. It will not merely
serve as a convenience to the applicant, but is necessary to alleviate demon-
strable hardship Ior difficulty.
RESOLUTION NO. 8077
Page 2
CONCLUSION •
The application for variance for the purpose designated is granted based
upon the findings set forth above.
Adopted by the City Council this 23rd day of July, 1985.
ATTEST:
GaFy-D.-TIotz
City Clerk
U,
Robert H. Sfe-arns
Mayor
0
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(612) 587.5151
f/UTCH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
-_�—
dff HUTCHINSON, MILAN. 55350
MEMORANDUM
DATE: July 17, 1985
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Variance Request as Submitted by Erickson Oil Products, Inc.
Pursuant to Section 6.05, 83, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom-
mendation with respect to the aforementioned request for a variance.
HISTORY
On June 28, 1985, Mr. David Erickson of Erickson Oil Products, Inc., submit-
ted a request for a 10' variance to allow the construction of an Erickson
Station /Store 15' from the sideyard property line to the east on property
located at 11 Fourth Ave. N.E. A public hearing was held at the regular
meeting of the Planning Commission on Tuesday, July 16, 1985, at which time
there was no one present who objected to the request. NOTE: Erickson's has
already applied for a variance to reduce the rearyard setback, which has
been recommended for approval by the Planning Commission, and which has been
tabled until the Erickson's could reach an agreement with property owners to
the rear of the Erickson Station. Mr. Erickson explained that as of today,
July 16, 1985, those agreements had been secured.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee
paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, July 4, 1985.
3. Staff recommended approval of the request as the proposed layout
provides a safety benefit to the customers using the site.
RECOMMENDATION
It is the recommendation of the Planning Commission that the aforementioned
request for a 10' variance be granted subject to evidence of conveyance and
documentation of easements being provided to the City Council.
0 Respectfully submitted,
Roland Ebent, Chairman
Hutchinson Planning Commisson
RESOLUTION NO. 8078
RESOLUTION GRANTING VARIANCE UNDER SECTION 6.059 B.3 OF
ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF AN
ERICKSON STATION /STORE 15' FROM THE SIDEYARD PROPERTY LINE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
FINDINGS
1. Erickson Oil Products, Inc. of Hudson, Wisconsin, has applied for a
variance from Section 9 3.b of Zoning Ordinance No. 464 for a variance of
10' to allow the construction of an Erickson Station /Store 15' from the
sideyard property line on property located at 11 Fourth Ave. N.E. with the
following legal description:
South 146' of Lot 9, Block 13 and Lot 8, Block 13, less the N 165'
thereof, Townsite of Hutchinson, North Half.
2. The Planning Commission has reviewed the application for a
variance and has recommended to the City Council that the application be
granted.
3. The Council has considered the effect of the proposed variance
upon the health, safety, and welfare of the community, existing and
anticipated traffic conditions, light and air, danger of fire, risk to the
public safety, and the values of property in the surrounding area and the
effect of the proposed variance upon the Comprehensive Plan.
4. Because of conditions on the subject property and on the surrounding
property, it is possible to use the subject property in such a way that the
proposed variance will not impair an adequate supply of light and air to adja-
cent property, unreasonably increase the congestion in the public streets,
increase the danger of fire, endanger the public safety, unreasonably diminish
or impair health, safety, comfort, morals, or in any other aspect be contrary to
the intent of the ordinance and the Comprehensive Plan.
5. The'special conditions applying to the structure or land in question
are peculiar to such property or immediately adjoining property and do not apply
generally to other land or structures in the district in which such land is
located.
6. The granting of the application is necessary for the preservation and
enjoyment of a substantial property right of the applicant. It will not merely
serve as a convenience to the applicant, but is necessary to alleviate demon-
strable hardship or difficulty.
0
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RESOLUTION No. 8078
. Page 2
CONCLUSION
The application for variance for the purpose designated is granted based
upon the findings set forth above.
Adopted by the City Council this 23rd day of July, 1985.
ATTEST:
u
0
Gary D. P otz
City Clerk
Robert earns
Mayor
(612) 587 -5151
JWJHUTCHINSON, / T Y OF HUTCHINSON
WASHINGTON AVENUE WEST
MINN. 55350
M E M O R A N D U M
DATE: July 17, 1985
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Conditional Use Permit as requested by Hutch Agri -Tech
Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom-
mendation with respect to the aforementioned request for a conditional use
permit.
HISTORY
On July 1, 1985, Mr. Mark Mortenson for Hutch AgriTech submitted an
application for a conditional use permit to allow the construction of a 48'
by 65' and 12' by 60' addition to their building located at 15 Monroe
Street, which is located in an IC -1 zone. A public hearing was held at the
regular meeting of the Planning Commission on Tuesday, July 16, 1985, at
which time there was no one present who objected to the request.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee
paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, July 4, 1985.
3. A conditional use permit is necessary because the property is located in
IC -1 zone.
RECOMMENDATION
It is the recommendation of the Planning Commission that the afore-
mentioned request for a conditional use permit be granted, contingent
upon DNR approval.
Respectfully submitted,
Roland Ebent, Chairman
Hutchinson Planning Commisson
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RESOLUTION NO. 8079
RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER
SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO
ALLOW THE CONSTRUCTION OF A 48' BY 65' AND 12' BY 60' ADDITION TO AN
EXISTING STRUCTURE LOCATED IN AN IC -1 ZONE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
FINDINGS
1. Hutch Agri -Tech of Hutchinson has made application to the City
Council for a Conditional Use Permit under Section 8.12 of Zoning Ordinance
No. 464 to allow the construction of a 48' by 65' and 12' by 60' addition to
an existing structure located in an IC -1 zone at 15 Monroe Street, with the
following legal description:
Lot Eight (8), Block Four (4) South Half of the City of Hutchinson
2. The City Council has considered the recommendation of the Planning
Commission and the effect of the proposed use on the health, safety, and
welfare of the occupants of the surrounding lands, existing and anticipated
traffic conditions, and the effect on values of properties in the surrounding
area and the effect of the use on the Comprehensive Plan.
3. The Council has determined that the proposed use will not be detri-
mental to the health, safety, or general welfare of the community nor will it
cause serious traffic congestion nor hazards, nor will it seriously depreciate
surrounding property values, and the proposed use is in harmony with the gener-
al purpose and intent of the Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The application for a Conditional Use Permit for the purpose designated
is granted, based upon the findings set forth above, contingent upon
approval from the DNR.
Adopted by the City Council this 23rd day of July, 1985.
Attest:
Gary D. P otz
City Clerk
Robert H. Stearns
Mayor
9 -G.
•
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E
Minutes
Hutchinson Planning Commission
Tuesday, July 16, 1985
1. CALL TO ORDER
FOR YOUR 1NFpR
Mgr101V
The meeting was called to order by Chairman Roland Ebent at 7:30 p.m.,
with the following members present: Marlin Torgerson, Don Erickson,
Shu -Mei Hwang, Larry Romo, Thomas Lyke and Chairman Ebent. Members
absent: Elsa Young. Also present: Director of Engineering Marlow
Priebe and City Attorney James H. Schaefer.
2. MINUTES
The minutes of the regular meeting dated Tuesday, June 18, 1985, were
approved as presented on a motion by Mr. Erickson. Seconded by Mr.
Romo, the motion carried unanimously.
3. PUBLIC HEARINGS
(a) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY GLEN AND
ROXANNE SLADEK
Chairman Ebent opened the hearing at 7:30 p.m. with the reading of
publication #3431 as published in the Hutchinson Leader on
Thursday, July 4, 1985. The request is for a con itional use
permit to allow the construction of a 16' by 18' addition to an
existing nonconforming garage on property located at 422 Jefferson
St. South.
Mr. and Mrs. Saldek were present to explain that they needed the
additional space for storage. They had spoken to the neighbors
who had no objection. Mr. Romo noted that he had no objection to
the request, but was concerned about how large the whole structure
would be. Director Priebe responded that it met square footage
requirements.
Mr_ Erickson made a motion to close the hearing at 7:35 p.m.
Seconded by Mr. Torgerson, the motion carried unanimously. Mr.
Torgerson made a motion to recommend to City Council approval of
the request as submitted. Seconded by Mr. Romo, the motion
carried unanimously.
(b) CONSIDERATION OF VARIANCE REQUEST AS SUBMITTED BY GLEN AND ROXANN
SLADEK
Chairman Ebent opened the hearing at 7:35 p.m. with the reading of
publication #3430 as published in the Hutchinson Leader on
Thursday, July 4, 1985. The request is for a var once to allow a
16' by 18' addition to an existing garage located 3'7" from the
sideyard property line on property located at 422 Jefferson St.
South.
Mr. Romo made a motion to close the hearing at 7:37 p.m. Seconded
by Mr. Erickson, the motion carried unanimously. Mr. Romo made a
1
PLANNING COMMISSION MINUTES /JULY 16, 1985
motion to recommend to City Council approval of the variance'as
requested. Seconded by Mr. Torgerson, the motion carried
unanimously.
(c) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY ERICKSON OIL
PRODUCTS, INC.
Chairman Ebent opened the hearing at 7:37 p.m. with the reading of
publication #3432 as published in the Hutchinson Leader on
Thursday, July 4, 1985. The request is for a var ance to allow
the construction of an Erickson Station Store 15' from the
sideyard property line on property located at 11 Fourth Ave. N.E.
Mr. David Erickson of Erickson Oil Products, was present to
explain the request. He stated that moving the building closer
to the sideyard line would make the site more useable. It
would allow for better movement of traffic as well as make room
for a wider driveway for the property owner to the rear. (Note:
Erickson's has already applied for a variance to reduce the
rearyard setback, which has been recommended for approval by the
Planning Commission, and which has been tabled by the City Council
until the Ericksons can reach an agreement with the property
owners to the rear of the Erickson station regarding access to
their properties.) Mr. David Erickson went on to explain that as
of July 16, 1985, the agreements had been secured with those
property owners. He would provide documentation of those agree-
ments to the City Council at the July 23 meeting.
After discussion, Mr. Torgerson made a motion to close the hearing.
Seconded by Mr. Romo, the motion carried unanimously. Mr. Romo
made a motion to recommend approval of the variance as requested,
subject to evidence of conveyance and easement documentation being
provided to the City Council. Seconded by Mr. Torgerson, the
motion carried unanimously.
(d) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY HUTCH
AGRI -TECH
Chairman Ebent opened the hearing at 7:45 p.m. with the reading of
publication #3433 as published in the Hutchinson Leader on
Thursday, July 4, 1985. The request is for a con itional use
permit to al low the construction of a 48' by 65' and 12' by 60'
addition to their building located at 15 Monroe Street, which is
located in an IC -1 zone. It was noted that a similar request had
been approved previously, but that Hutch Agri -Tech had changed the
plans, so a new conditional use permit was required.
There was no one present regarding the request. Director Priebe
stated his concern that there was no formal response on the request
from the DNR.
Mr. Erickson made a motion to close the hearing. Seconded by Mr. 10
Torgerson the motion carried unanimously. Mr. Erickson made a
motion to recommend approval of the conditional use permit as
2
PLANNING COMMISSION MINUTES /JULY 16, 1985
requested contingent upon approval by the DNR. Seconded by Dr.
Lyke, the motion carried unanimously.
is 4. OLD BUSINESS
(a) REVIEW OF SECTIONS 2, 3 AND 4 SUBDIVISION ORDINANCE #466
C]
The Planning Commission reviewed Sections 2, 3 and 4 of
Subdivision Ordinance #466 and discussed various changes as
recommended by Director Priebe. Action will be taken after all
of the ordinance is reviewed. Section 5 will be reviewed at the
August 20 meeting.
5. NEW BUSINESS
(a) CONSIDERATION OF PROPOSED ANNEXATION OF BOLDT, KADELBACH, SATTERLEE
AND SCHIMMEL PROPERTIES
Director Priebe explained that the City had purchased the Boldt
and Kadelbach properties to allow for the construction of the
wastewater treatment plant, and that that property would now have
to be annexed. The City already owns the Satterlee pit area. A
portion of the Schimmel property was landlocked by the sale and
should also be annexed.
Mr. Melvin Kobow and Mr. Leon Nelson of the Hassan Valley Town
Board were present to ask questions about the annexation. They
expressed concern about the annexed area becoming an "industrial
park" and wondered if the City had any specific plans for such.
Director Priebe explained that in their long range planning, it
was the hope of the City to have this area available for
industrial development, but that there were no specific plans at
this time.
After discussion, Mr. Torgerson made a motion to recommend to City
Council approval of the annexation as proposed. Seconded by Mr.
Hwang, the motion carried unanimously.
6. ADJOURNMENT
There being no further business, Mr. Hwang made a motion to adjourn the
meeting. The meeting was adjourned at 8:50 p.m.
3
(612) 587 -5151
HV1CH' C/T Y OF HUTCHINSON
37 WASHINGTON AVENUE WEST
—• — HUTCH/NSON, MINN. 55350
MEMORANDUM
DATE: July 17, 1985
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Annexation of Boldt, Kadelbach, Satterlee b Schimmel Properties
The Planning Commission recommends that proposed annexation be
approved and proceeded with.
0
•
R -N.
(612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: July 15, 1985
TO: Mayor and City Council
------------------------ - - - - --
FROM: Gary D. Plotz, City Administrator ---------------------
SUBJECT: Error On "Pending Assessment" for Over -Lay Street Protect —
The first assessment search (pending portion) was done on February 28 by
Marlow Priebe and was correct.
A second assessment search on March 21, 1985 intentionally was issued with
no pending assessment, as Joleen received a memo from Cal Rice to do so.
See attached. Therefore, it was processed as evidenced by memo.
The second assessment search was determined to be incorrect, inasmuch as
this is a corner lot and individuals that do not have a permanent street
on either side must still pay for the over -lay.
The closing on the property utilized the second assessment search, showing
no pending assessments.
Our past policy has been to provide full reliance on the search, even
though there is a disclaimer. The new owners have requested the assess-
ment be dropped.
/ms
cc: Marlow O. Priebe, City Eng.
Joleen Runke, Personnel & Ins. Tech.
Kenneth B. Merrill, Finance Dir.
40
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CITY CLERK'S CERTIFICATE
OF SPECIAL ASSESSMENTS
I have caused examination to be made of the records in the office of the
City Clerk as to special assessments against the following described real
estate,. to wit:
LEGAL DESCRIPTION: Lot 16, Hanson's Addition
OWNER OF RECORD: Denton, Roger and Marcy
ADDRESS: 875 !Merrill
UNPAID BILLS: none to
PENDING ASSESSMENTS: Project 85 -01 -24 Bituminous Overlay Bids to be taken
March 28, 1985.
FUTURE ASSESSMENTS: none to date
DEFERRED ASSESSMENTS: none to date
198S CERTIFICATION: Per County Tax Statement
and to the best of my knowledge and belief assessments in the amount of
$ none are charged, and as yet, unpaid against this said real
estate. Amounts certified to the County Auditor for collection are payable
upon statements from the County.
Utility billings and current service charges will be computed as.soon as
final readings are requested by the property owner.
THE CITY OF HUTCHINSON SHALL NOT BE LIABLE FOR ERRORS OR OMISSIONS, IF ANY,
IN THE PREPARATION OF THIS SPECIAL ASSESSMENT SEARCH.
i •� February 28, 1985
).
Gary 0 0 tx, L (. erc, City of
Hutchin 61N
Ordered by; Citizens Bank and Trust Co. a
LJ
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E
0
:ITY CLERK'S CERTIFICATE
OF SPECIAL ASSESSMENTS
I have caused examination to be made of the records in the office of the
City Clerk as to special assessments against the following described real
estate, to wit:
LEGAL DESCRIPTION: Lot 16, Hanson's Addition 01- 116 -30 -16 -0150
OWNER OF RECORD: Denton, Roger and Marcy nn
PIDDRESS;875 Merrill Street
UNPAID BILLS: none to date p CTi�Q
PENDING ASSESSMENTS: none to date
FUTURE ASSESSMENTS: none to date
and to the best of my knowledge and belief asse ments in a amount of
$ none are charged, and as yet, unpa again this said zeal
estate. Amounts certified to the County Auditor or co ection are payable
upon statements from the County.
Utility billings and current service charges will mputed as soon as
final readings are requested by the property owner.
THE CITY OF HUTCHINSON SHALL NOT BE LIABLE FOR ERROR OR OMISSIONS, IF ANY,
IN THE PREPARATION OF THIS SPECIAL ASSESSMENT SEARCH
DATE March 21, 1985
t '
Gary D. Plot , City rk, City of
Hutchinson, Minnesota
ORDERED BY: Citizens Bank and Trust Co.
q_1t111,
1 L NUM. Ibn -1401 Ike" IHa VOL a UM piq 374 -1IN
VATS: M66I 326 -71St 1 Momma WATS (600) 742.0570
v Sttuar4 347 WObasho Str"l St. hd. MM S5162 (612)224.31 maartobbY 60Sauta6MStral MkmuxWMN5S402 16121339.7674
oath6M6Skyway 12SOuM6MSt Min GftMN55402 (6121339.7675
WOMaPark 4930Wast77MStrut E6MMMSS435 (6121635.2141
McLEOD REGIONAL RAIL AUTHORITY
Board of Directors Meeting
Friday, July 2, 1985 7:30 a.m.
PRESENT: Sheldon Nies, President, Les Forman, Howard Christensen, Ancher
Nelsen, Howard Anderson, John Bernhagen
Others: Ron McGraw, Atty., Gary Plotz, City Administrator, Kathy Nevanen,
Hutchinson Leader
MINUTES
I. Chairman Nies called the meeting to order at 7:40 a.m.
II. Christensen moved and Forman seconded that the Mcleod Regional Rail
Authority will withdraw from the negotiations for acquisition of the
Burlington Northern Railroad line from Wayzata to Hutchinson and
other related property and give approval to Dakota Rail, Inc. (Jerry
Ross) to negotiate for same. Motion carried.
III. Christensen moved and Forman seconded that the McLeod Regional Rail
Authority will continue as an entity and encourage and work with Dakota
Rail, Inc. and its assigns and successor in negotiating with Burling-
ton Northern Railroad.
IV.
12
Moved by Nelsen, seconded by Christensen that the McLeod Regional Rail
Authority recommends to the City of Hutchinson a continuance of their
general plan to construct and /or upgrade the Burlington Northern Rail
line within the city limits and retain right of way ownership. This
procedure would be completed by the passage of a resolution that
amends the financing plan to direct monies for construction of the
connector tract. This request becomes necessary due to a change in
potential ownership of the line from Burlington Northern Railroad to a
short line owner /operator and a redirection of tax increment monies
for the specific purposes of installation of a connector tract. There
will be continued guidance by the McLeod Regional Rail Authority.
Motion carried.
Next meeting will be July 22, 1985 at 7:30 a.m. at the Chamber of
Commerce Office.
VI. Meeting adjourned.
John Bernhagen,
Acting Secretary
0
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CERTIFICATION OF MINUTES RELATING TO
DEVELOPMENT DISTRICT NO. 4
Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: a regular meeting
held July 23 , 1985, at 7:30 o'clock P. M., in the City
Hall.
Members Present:
Members Absent:
Documents attached:
Minutes of said meeting (pages):
RESOLUTION NO. 8084
RESOLUTION RELATING TO DEVELOPMENT DISTRICT
NO. 4; CALLING FOR A PUBLIC HEARING ON
AN AMENDMENT TO THE DEVELOPMENT DISTRICT
PROGRAM AND TAX INCREMENT FINANCING PLAN
I. the undesigned, being the duly quly` qualified
and acting recording officer of the public corporation issuing
the obligations referred to in the title of this certificate,
certify that the documents attached hereto, as described
above, have been carefully compared with the original records
of said corporation in my legal custody from which they have
been transcribed; that said documents are a correct and complete
transcript of the minutes of a meeting of the governing body
of said corporation, and correct and complete copies of all
resolutions and other actions taken and of all documents
approved by the governing body at said meeting, so far as
they relate to said obligations; and that said meeting was
duly held by the governing body at the time and place and
was attended throughout by the members indicated above, pursuant
to call and notice of such meeting given as required by law.
WITNESS my hand officially as such recording officer
this 24th day of July , 1985.
(SEAL) Signature
Gary D. Plotz, City Administrator
Name and Title
G_ r
Member introduced the following
resolution and moved its adoption:
RESOLUTION NO. 8084
RESOLUTION RELATING TO DEVELOPMENT DISTRICT
NO. 4; CALLING FOR A PUBLIC HEARING ON
AN AMENDMENT TO THE DEVELOPMENT PROGRAM
AND TAX INCREMENT FINANCING PLAN
BE IT RESOLVED by the City Council of the City
of Hutchinson (the City) as follows:
1. Recitals. This Council by resolution adopted
October 14, 19M—,-Tes gnated a development district pursuant
to Minnesota Statutes, Chapter 472A and a tax increment financing
district pursuant to Minnesota Statutes, Section 273.71 through
273.78. Both the development district and the tax increment
financing district have been designated Development District
No. 4 (the District). This Council has previously adopted
a development district program (the Program) and a tax increment
financing plan (the Plan) for the District. This Council
by Resolution No. 7140 and Resolution No. have approved
amendments to the Program and the Plan folding public hearings
thereon.
2. Proposed Project. The City has received a
proposal from the McLeod Regional Rail Authority, a political
subdivision and local government of the State of Minnesota
pursuant to Minnesota Statutes, Section 398A.03 (the Authority)
that the City finance the construction of a railroad spur
line in the District from the Farmer's Elevator to the Burlington
Northern railroad line (the Project). The cost of the Project
is estimated to be $ The Authority has proposed
that the cost of the ProT . be paid from proceeds of the
General Obligation Tax Increment Bonds, dated November 1,
1980 of the City (the 1980 Tax Increment Bonds), and investment
income thereon, for which the contemplated use has been abandoned
by the City. This Council has been advised that in order
to undertake the Project and to finance the City's share
of the cost of the Project with tax increments derived from
the District it is necessary to further amend the Program
and the Plan and that prior to the further amendment of the
Program and the Plan it is necessary to hold a public hearing
on the proposed amendments.
3. Preparation of Amendment to Program and Plan.
The City Administrator and City Attorney are hereby directed,
in cooperation with Ehlers and Associates, Inc., to prepare
an amendment to the Program and Plan relating to the Project.
40 City proposed public redevelopment costs to be paid by the
City in connection with the Project shall be described in
such amendment.
4. Public Hearing. A public hearing on the proposal .
to amend the Program and the Plan to provide that the City
may undertake the Project and finance its share of the cost
of the Project through the use of tax increments to be derived
from the District is hereby called and shall be held on
August 113, 1984, at 8T o'clock P.M. at the City Hall and
the - Ciitty, Administrator is hereby authorized and directed
to cause notice of the public hearing to be published once
not less than 10 nor more than 30 days prior to the hearing
in a newspaper of general circulation in the City. The notice
of the public hearing shall be in substantially the following
form:
-2-
L.J
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NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the Hutchinson City
Council will meet on August 13 , 1985, at 8:00 o'clock P.M.,
at the City Hall in Hutchinson, Minnesota to hold a public
hearing,on a proposed amendment to the development district
program and tax increment financing plan previously established
by the City for a development district and tax increment
financing district, both designated as Development District
No. 4 (the "District "). The proposed amendment provides
for the construction by the City of a railroad spur line
in the District from the Farmer's Elevator to the Burlington
Northern railroad line and the financing of the cost thereof.
All persons wishing to be heard on the proposed amendments
to the development district program and tax increment financing
plan for the District are requested to appear at the public
hearing.
Dated: July 23, 1985.
BY ORDER OF THE CITY COUNCIL
By /s/ Gar�_D. Plotz
City Administrator
-3-
Attest:
Adopted this 23rd day of July, 1985. 0
Mayor
City Administrator
The motion for the adoption of the foregoing resolution
was duly seconded by Member and upon
vote being taken thereon the following voted in favor thereof:
and the following voted against the same:
whereupon the resolution was declared duly passed and adopted •
and was signed by the Mayor which signature was attested
by the City Administrator.
-4-
MCLEOD COUNTY AGRICULTURAL ASSOC.
1985 /
City of Hutchinson
25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by:
Building
Fire
Application shall be submitted at Police
JV P�0 least days prior to the Gambling oc6asion
AND I, ELlku-, 1?14TN
�' a of Authorized Officer of Name of Designated Gambling
Organization Manager
Hereby submit in duplicate this application for a license to conduct
the game of bingo in accordance with the provisions of the City of
Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349
for the license year ending 1985
Signatures:
Authorized Of icer of Organization Designated Gambling Manager of
organization
A. The following is to be completed by the duly authorized officer
of the organization:
1. True Name: 0WRQUAlU7- O.
(last) -(first) (middle)
2. Residence Address: 43'/ Vf *19uE V..0 lkl6NIAA5W�00. 45351P
(street) (city) (state) (zip)
3. Date of Birth: YZ 3 3� 4• Place of Birth li - z, aoJ��lu
(mo /day /year) (city /state)
5. Have you ever been convicted of any crime other than a traffic
offense? Yes No Jam. If Yes, explain
B. The following is to be completed by the designated gambling manager
of organization: l l
1. True Name:
(last) (first) (middle)
2. Residence Address: % % % 3 i�OX20S� yl/TCT.�/�kSO�/��
(street) (city) (state) (zip)SS�
3. Date of Birth: 9-141- 3 S' 4. Place of Birth:Akr &61 .J►' /i .��
(mo /day /year) (city /state)
?� /41�10
5. Have you ever been convicted of any crime other than a
traffic offense? Yes No _ X . If yes, explain
6. How long have you been a member of the organization?
7. Attach a copy of the official resolution or official action
designating you gambling manager.
C. Game .Information:
e Zii 7k r4rVr
1. Place where gambling devices will be used 6o. A411?414w�,0
2. Date or dates gambling devices will be used A& 16 /Z/,& /f y >o -
(date and /or day(s)
3. Hours of th ay gambling devices will be used: of week)
From - To /a A. M. 4si"<,47
P.M. P.M.
4.
Maximum number of players
5.
Will prizes be paid in money or merchandise? A
oey
6.
Will refreshments be served during the time the
gambling
devices will be used? Yes X No If so,
will a charge
be made for such refreshments? Yes X _ NO
D. Organization
Information: °Leap ev. tAiati/1cw�/ss arL
1.
Address where regular meetings are held rd 1A& -;0,j
4try y.*"
2.
Day and time of meetings 3.eD gaun.vy OF evert.y !llo,u»►
cioPnr
3.
Is the applicant organization organized under the
laws of the
State of Minnesota? Yes X No
4.
How long has the organization been in existence?
113 yd4ws
4a.
How many members in the organization? 49a
5.
What is the purpose of the organization? / eZepD
Crwy�i /=Ai2
6.
Officers of the Organization:
Name • Address
Title
�904 A1N
el, /Al 6M eAl 7HUA> e7-1- 6w &r 41 Al
3.u. nN,v
'SAT 5T444 m4 If
7iPL�/�5
7.
Give names of officers or any other persons paid
for services
to the organization:
Name Address
Title
0
D. Organization Information: (Continued)
• 8. In whose custody will organization records be kept? /
Name ",ST �1 L�AI.�� Address 3?l eil.W4 L7iQ�e'cf
9. If the organization carries sufficient insurance to compensate
the players in the event any injury is sustained by players
while gambling devices are used, or while on the licensed
premises, please state the
Name of Insurer /,v5 f% and Policy No. ff, L,L 33444
10. Have you (Manager & Officer) read, and do you thoroughly
understand the provisions of all laws, ordinances, and
regulations governing the operation and use of gambling devices?
11. Attach a list of all active members of the organization.
E. The following information is provided concerning a fidelity
bond given by the gambling manager in favor of the organization.
1. Name of bonding company %'ie/ $jATt IVS. .
2. Address of bonding company .1Ayr72AJL-'; 11N)
3. Amount and duration of bond -*/d. DOa / y612
4. Application is hereby made for waiver of the bonding
•
requirements. Yes No
I declare that the information I have provided on this application
is truthful, and I authorize the City of Hutchinson to investigate
the information submitted. Also, I have received from the City of
Hutchinson a copy of the City Ordinance No. 655 relating to gambling,
and I will familiarize myself with the contents thereof.
Sub cribed and sworn
19�
Subscribed and sworn
, 19 .
Social Security Number:
0 NN Business ID Number:
Signature -ofl /authorized officer of organization
Date: to bmf a me a tar public`-6 nAia S
' •';� NOTARY PUBLIC • ApNNEBOTA
Signs ure o Notary Public ;`` MEEKER COUNTY
Commission expires on �•- 'Mr^NO1 �0
to before me a notary public on this day of
Signature of Notary Public
Commission expires on
CHARITABLE GAMBLING CONTROL BOARD
900-604 SUMMIT STATE SANK BUILDING
310 FOURTH AVENUE SOUTH
MINNEAPOLIS. MINNESOTA 93410
(612) 341 -7676
January 10, 1985
Dear Applicant,
0
The °Acknowledgement of Notice" below is a required part of the application process.
Because the forms are not yet available, this form is provided separately. Please provide
all the information requested; copy this form and take it to your local governing body to
date and sign; mail one copy of the completed form to the address on the letterhead. Be
certain the form is signed and dated by the local governing body by January 28 1985. This
step must be completed to meet the provision of the law which allows local governing bodies
30 days to notify the Board that the application is disapproved. No license will be issued
until the 30 day period expires. If you have questions, please ca
Roger ran
Execut.ve Secretary
ACKNOWLEDGEMM OF NOTICE BY LOCAL GOVERNING BODY
I hereby acknowledge receipt of this notice. By acknowledging receipt, I admit having been
served with notice that an application from the organization identified below will be
reviewed by the Charitable Gambling Control Board and if approved by the Board will become
effective 30 days from the date of receipt (noted below), unless a resolution of the local
governing body is passed which specifically disallows such activity and a copy of that
resolution is received by the Charitable Gambling Control Board within 30 days of the below
noted date.
LOCAL GOVERNING BODY
Name of Local Governing Body
CITY OF HUTCHINSON
Signature of Person Receiving Application
w I
Date Rec ived
%-.s -Y.
NOTE: This is not a formal application.
Before acting on this notice, the govern-
ing body may want to contact the applicant
to verify that an application has been
filed with the Board.
ORGANIZATION
Applicant Organization:
Leaa1 Name: g`Zt.0 6-). ASsA,)
Business Mailing Address: 0,1)x ILI z
�crr�a�,rJS�,y. Al,). c�Zti332�
Phone: (,6/z) ��� -o2yti5
Proposed Gambling Site:
City or Town: A/cuTCHINSo.�
County: 4 L-LO%J
Class of License: A C` C (circle one)
Name and Title of Representative:
AN EQUAL OPPORTUNITY EMPLOYER
PLEASE PRINT OR TYPE
J e
the official. legal name of the /j
7he organization /" _ LGGP en(,t ' j;Y 14612 1,&Z i Zy2t" A,.-; ,V
the business address r O . I C X 142 149 l -e Hr c i17,,L,, 4, -,n, .,rA j x.74;79-
C. the business telephone number "/'/ L • .7 ;'7 ' `/ f?4/2 112url1t117.5
D. the city or town, and cpunty in which gambling site is located f141,rdt4l v
E. the address of the gambling site, Indicating whether the alts is or is not within city or town limits f.'9,2 � ^['cGc'i>> ' e<
F. the name and title of organization's executive officers �i-!G L /11 L•l2 h�) �l' : 7i: rT� .
�L[.'/79 /YiAel�c.== ,y7NCig," ✓ICS= l�i2�s.
L L lt9,'¢ N Tn r s
G. an indication of Minnesota or Internal Revenue Service tax exempt status
H. an indication of the type of eligible organization ecrlA. T Y
I. an Indication of whether the applicant is chartered by parent organization
J. an Indication of length of existence in Minnesota
K. the name, address and date of birth of the gambling manager EL 04) R,4TH RR, 3 &0.e o?c'S.4
a verification of the required fidelity bond for gambling managers
M. an indication of whether the organization owns or bases the gambling site
N. an Indication of the class of license applied for CL.9 S S r /L L %,9/ -5
O, the number of active members `/Z
P. if incorporated, the number of the articles of Incorporation and where filed
Q. the federal I.D. number, if any
R. Please attach a copy of lease, if any.
S. indication of number of sites where gambling takes place
T. Ptease attach a floor plan of each site where gambling takes place.
Chad executive officer AKA ��'9[ /L 1lIL- 2K,t9S
Aot:: s
Finance officer A.K.A. P=1T i ST•9LL,19,gti! !/�C J
Bingo Manager
Ifmsignes
bling Manager L �)[' f ' 2d rH
Designee
Checker `/PqT .'�T =}rc /•/ QA, .
S 'kr a F ?. 5 � r'k rr' � �G`yt. ?t•.'k* � y 'tU`�`4'RS�� :v;T �`rnsiy � Y 5: '"" c -�'� A
x'� .c .y �k'T:'t r 'C r � �. -ss 1 `ii kal�,R� � 5�Y kk �x `'�i?�'•11§'�iSr ��� ^yt w��'4- e�}�,�''t.. �. tF
X s .. � t ;. t;, R ''.r fo i r � ''� � n. i1 +s tk-., a � r, ;Q�f S }'..tl k„�?,`< .s �i,S J� 4F' } r •# 4r< S1�I. r7�, r} � . �,
t , {r , , c t . r � • s;<� s � s �„y',�,.��,��x �'itir�;'�' t air a i >�•,i��pt'�..£N�.,�pi• T� �r„��t M"C���� iii n.. irit�r �j ' 3
-
.
Minnesota Char itable.- CiArhbfinp,_C 6ntrol"I3nar`lc,rf : ^ _rw k. .;st[?AiuiRt.`iri►rrr _ r_
S 2AUTVO.RIZ- A.TI '0N
1. I hpye read hti {sjizappl c`atio_ri an:'d� all irnformat'rion� su6`mitted to .the'sBoardf ` }r��`{ t ?
5+-. t 1J'aS.s yr• 'r p t.�.:. .,. .: r•+f ?�. ;i'
-+ha5' .ay -t�_, .r...,'�i u l-
2. All information submitted is true, accuta'te, and complete;
3. all other required information' has ;been f_u =1ly discl,os:ecd;
4. I am the chief executive officer of the organisation;
5. I assume full responsibility for the fair ;a'nd lawful operation of all activities to be
conducted;
6. I will familiarize myself with the laws of the State of Minnesota respecting gambling
and rules of the Board and agree, iif licensed; torabide by thtise 16.ws an& rules,
including
• >'"i. � 4 � r i4� � y n �; r y: l�' '�- z i "4b.r.�')"r �)uv.1 . rr �� h 1 5 rtsy,
`7 {c o r�"c'.-'��1� ,l`i'.•' `"F• %'�. .>,, 0�1{ 1'81 legal ,zName, of Org ization,;r :��"Z �. r?�....,;
Signature (Must be signed by Chief Executive Officer)
Title
r ".
Date
ACKNOWLEDGEMENT OF NOTICE BY LOCAL GOVERNING BODY
I hereby acknowledge receipt of a copy of this application. By acknowledging receipt, I
admit having been served with notice that this application will be reviewed by the
Charitable Gambling Control Board and if approved by the Board, will become effective 30
days from the date of receipt (noted below), unless a resolution of the local governing
body is passed which specifically disallows such •activity and a copy of that resolution is
received by the Charitable Gambling Control Board within 30 days of the below noted date.
LOCAL GOVERNING BODY
Name of Local Governing Body..
1ty of Hutchinson,
Signature of Person Receiving Appl' ation
Mayor ORGANIZATION
vate Received (This is date from which the 30 day Name of Representative for Gambling License Applicant
approval begins.) (serving notice)
July 16, 1985
CG- 00001 -01 (12/84) White - Board Canary - Board Pink - Applicant Goldenrod - Governing
(data entry) Body
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0
ahl
k or
V'!V
July 81 1985
Minnesota Department of Transportation
Transportation Building, St. Paul, MN 55155
The Honorable Robert
Mayor of Hutchinson
Care of City Hall
Hutchinson, Minnesota
H. Stearns
55350
S,
a JijL1985
REC.Er;W
o
o„ BY ti�
6�,82`d93 9Zti2�2�
rw (612)296 -8046
Dear Mayor Stearns:
Subject: State Aid for Airport Maintenance and Operation
Enclosed are three copies of a proposed form of resolution and the
agreement for requesting State aid for maintaining your airport
during all seasons of the year up to June 30, 1987.
We are often displeased at the quality of maintenance provided at
publicly -owned airports. There is an increasing number of damaged
and burned out runway and taxiway lights, grass that needs mowing,
and runways, taxiways and ramp areas that have not been plowed or
plowed properly. For this reason and because a number of requests
for increased participation due to rising costs, the maximum amount
of State aid will be increased as noted in the Agreement. For
maintenance and operation during the yearn the State will
participate on a 66 2/3 percent basis, not to exceed the amount of
State aid set forth in the Agreement for the cost of snowplowing,
mowing, fertilizing, re- seeding, rehabilitating runway lights,
landing strip markers and drainage system, and general maintenance
of the runways, taxiways and apron areas.
Reimbursement will be based on actual time and cost records kept by
the Municipality. Prior to any reimbursement being made by the
State, the Municipality must have a zoning authority established,
and such authority must have adopted or be in the process of
adopting an airport zoning ordinance in accordance with Minnesota
Statutes 360.061 to 360.074. Reimbursement may be denied entirely
or in -part if the airport is not properly maintained.
-If you desire State assistance and agree to comply with the
requirements of the Agreement, please complete and submit three
copies of the Agreement and three copies of the resolution to this
office so State funds can be encumbered. An approved copy will be
returned to you,for your records.
An Equal Opportunity Employer q -J, ,
The Honorable Robert H. Stearns
Page 2
July 8, 1985
It is particularly important during the winter and spring seasons,
or when hazardous conditions may exist, to keep the air - traveling
public informed of the status or condition of your airport. This
is accomplished by notifying the nearest Federal Aviation
Administration Flight Service Station and this department.
Sincerely,
Richard B. Reinz
Assistant Commissiog
Minnesota Department
Aeronautics Division
Enclosure
of Transportation
•
40
C�
AGREEMENT FOR STATE AID FOR AIRPORT MAINTENAMCE AND OPERATION
AT THE HUTCHINSON MUNICIPAL AIRPORT
The State of Minnesota and the City of Hutchinson
(Name of Municipality)
agree as followsa
1. The Municipality will keep at least one paved runway and associated
taxiway, and apron area cleared of snow and ice for safe use of
aircraft using wheels. The paved runway shall be kept clear its
full length and width, and snowbanks kept down so that aircraft
wings will clear them, and runway and threshold lights will remain
visible.
2. The Municipality will maintain the runways in good order by perforr
ing maintenance work, including but not limited to the followings
a. Crack filling and patching of surfaced runways, taxiways and
3. The Municipality shall provide at least two yard -type lights in the
building /aircraft tiedown area, and shall keep the area lighted from
dusk to dawn. The Municipality shall also keep the airport property
clear and free of debris. At airports where aviation fuel is dis-
pensed, at least one 20- pound, dry -power fire extinguisher shall be
available in the vicinity of the fuel pump.
4. The airport must pass periodic inspections performed by a
representative of the Aeronautics Division for compliance with
this Agreement. If the airport is not so Maintained in an
operational, safe manner, then no reimbursement shall be made here-
under.
S. The State will reimburse the Municipality 2/3 of the direct, actual
maintenance and operation costs not reimbursed by any other source,
not to exceed $6,500 of State aid for each fiscal year.
aprons.
b.
Mowing grass on landing strips and around lights. The grass
must be mowed at least seven feet beyond the lights, and at no
time may the grass exceed six inches in height on landing areas.
C.
Maintain beacon and runway lights or markers, and rehabilitate
them when necessary.
d.
Fertilizing and seeding as necessary to prevent erosion.
e.
Maintain clearance in approach zones in conformance with
14 MCAR 11.3015 of the Department of Transportation, Aeronautics
Division, °Minnesota Code of Agency Rules.'
f.
Replacing windsock when necessary.
g.
Maintain the drainage and fencing systems.
3. The Municipality shall provide at least two yard -type lights in the
building /aircraft tiedown area, and shall keep the area lighted from
dusk to dawn. The Municipality shall also keep the airport property
clear and free of debris. At airports where aviation fuel is dis-
pensed, at least one 20- pound, dry -power fire extinguisher shall be
available in the vicinity of the fuel pump.
4. The airport must pass periodic inspections performed by a
representative of the Aeronautics Division for compliance with
this Agreement. If the airport is not so Maintained in an
operational, safe manner, then no reimbursement shall be made here-
under.
S. The State will reimburse the Municipality 2/3 of the direct, actual
maintenance and operation costs not reimbursed by any other source,
not to exceed $6,500 of State aid for each fiscal year.
6. The Municipality shall submit a breakdown of its costs incurred
hereunder to the Assistant Commissioner, Aeronautics Division, on
forms to be supplied by him. In any and all events, costs must be
submitted to the Assistant Commissioner, Aeronautics Division, on
or before August 1 for each fiscal year ending June 30. No E=uests
rived aft1W August 1 for the preceding fiscal year will be
honored by the Assistant Commissioner, Aeronautics Division. The
Assistant Commissioner, Aeronautics Division, reserves the
right to reject items that may not be eligible for reimbursement,
and reimbursement may be denied entirely if the airport is not
properly maintained in accordance with this Agreement.
7. The Municipality has established a zoning authority for the airport,
and such authority is in the process of and will complete, with due
diligence, an airport zoning ordinance in accordance with Minnesota
Statutes 360.061 to 360. 074.
S. This Agreement is in effect for the fiscal years 1963 -1986 and
1986 -1987. It may be terminated at any time on thirty days' written
notice by either party.
APPROVED:
DEPARTMENT OF ADMINISTRATION
Sys
Authorized Signature
Dates
APPROVED AS TO FORM AND EXECUTION
DEPARTMENT OF TRANSPORTATION
AERONAUTICS DIVISION
Bys
Assistant Commissioner
Dates
MUNICIPALITY -
CITY OF HUTCHINSON
L
- -- - By: - - - --
Special Assistant Attorney General
Titles Mayor —� --
Dates
Bys - - -- --
Titles City Administrator
Dates _ July 23, 1985 --
RESOLUTION NO. 8081
•
RESOI_UT I C3M FO R STATE A I D
FO R MA I NT EMAMCE AND C3 PE R AT I OM
Be it resolved that the Mayor (and Clerk) (is) (are) authorized to
sign an agreement with the State of Minnesota for State aid for
maintenance and operation of the Hutchinson Municipal Airport - Butler Field
Airport during all seasons of the year up to June 30, 1987. The
State will pay up to 66 2/3 percent of the cost, not to exceed the
amount specified in the agreement.
•
(SEAL)
Passed this 23rd
Attest's
Clerk:
day of
July
Municipalitys --CITY OF HUTCHINSON
I 1985 .
9
M 8 M 0 R A N D U M
TO: Mayor and Councilmen
FROM: Fire Chief
HUTCHINSON
FIRE DEPARTMENT
205 Third Avenue South East
HUTCHINSON, MINNESOTA 55350
Chief: Orlin "Butch" Henke
DATE July 16, 1985
SUBJECT: Sale Of 1962 Ford Rescue Personal Carrier
At a special Officer meeting Monday evening July 15, 1985 a motion
was made and seconded to sell the truck listed above to the Hector
Fire Department, at a cost of $2500.00.
It shall be understood by the Hector Fire Department that delivery
to them shall be one week after delivery of Hutchinsons new truck.
It shall also be understood by them that sale of the truck is as is.
The truck shall be sold with front mount winch, red lights, and 1
mobile 2 way radio. It is also equipped with a 5000 watt generator
which also goes with the truck.
We are expecting delivery of our truck the last week in September or
the first week in October.
Also attached is a copy of the Hector Volunteer Fire Department
bid that is signed by Jon Hintze their Asst. Chief.
9
9 -zrlv,
Hector Volunteer Fire Dept.
Hector, Minnesota 55342
June 27 10:1'5
Hector, Md n!.
Dear Sirs:
The Hector Fire Department submits a bid of X2500.00 on the
1962 Ford Rescue Personal Carrier as advertized in the May issue
of the Minnesota Smoke Eater.
Enclosed is a cashiers check in the amount of $125.00.
Thank you for your consideeation of this bid.
Sincerely yours,
q-~QK;fL
Jon Hintze
Asst. Chief
Hector Fire Dept.
9
•
0
ENGINEER'S REPORT
CITY OF HUTCHINSON
• DATE: duly 16, 1985
TO: Mayor and City Council
FROM: Director of Engineering
SUBJECT: Improvement Project No. 86-02
Gentlemen:
I have studied the following areas and find that the proposed project is
feasible and recoomend it be constructed. If acceptable, I recommend a
hearing be held on the 27th day of August, 1985.
PROJECT NO. 86-02:
12" Watersain on T. H. 22 from Oakland Avenue to 1200' South;
McDonald Drive from School Road to 900' West by Grading, Gravel Base,
Surfacing and Appurtenances;
Bradford Street in Oroh,
and Tyler Street in 4th
Clark's 2nd Addition by
. Construction Cost
Engineering
Fiscal and Miscellaneous
ird Park 1st Addition, Roberts Road, Sibley Drive
Addition to Lakewood Terrace and Campbell Lane in
Gravel Base, Curb and Gutter and Appurtenances;
$ 1209000.00
9,600.00
9,600.00
Land Acquisition 0.00
Capitalized Interest 99600.00
TOTAL--------------------------- - - - - -$ 148,800.00
Assessable Cost $ 128,800.00
Deferred Assessable Cost 0.00
Water Fund 202000.00
City Cost 0.00
TOTAL------------ --- -- ------- --- - --- -$ 148,800.00
•
Respectfully submitted&041;�
i nl/J
Marlow V. Priebe
Director of Engineering
RESOLUTION RECEIVING REPORT AND CALLING NEARING ON IMPROVEMENT
PROJECT 110. 86-02
RESOLUTION 20. 9=
WNSREAS, pursuant to resolution of the Council adopted July 9th, 19859 a
report has been prepared by Marlow V. Priebe with reference to the improvement
of:
120 Watermain on T.N. 22 from Oakland Avenue to 1200' South;
McDonald Drive from School Road to 900' West by Qrading, Gravel Base,
Surfacing and Appurtenances;
Bradford Street in Orchard Park lot Addition, Roberts Road, Sibley Drive
and Tyler Street in 4th Addition to Lakewood Terrace and Campbell Lane in
Clark's 2nd Addition by Gravel Base, Curb and Gutter and Appurtenances;
and this report was received by the council on July 23rd, 1985.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
•
1. The council will consider the improvement of such street in
accordance with the report and the assessment of benefited property for all or
a portion of the cost of the improvement pursuant to Minnesota Statutes
Chapter 429 at an estimated total cost of the improvement of $1489800.00. •
2. A public hearing small be held on such proposed improvement on the
27th Mal of Aueuat, 1985, in the Council Chambers of the City Hall at 8:00
P.M. and the clerk shall give mailed and published notice of such hearing and
improvement as required by law.
Adopted by the council this 23rd day of July, 1985.
Mayor
Clerk
0
i
Publisbed in the Hutohinson Leader an Tuesday, August 6th, 19859 and an
Tuesday, Ansust 13th, 1985.
■MCE or HKARMG on
PSOdBCT 110. 86-02
PUBLICATION NO. 3440
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota,
will meet in the Council Chambers of the City Hall at 800 P.M. on the 27th
day of Agg=t, 1985, to consider the making of an improvement of:
12" Watermain on T.H. 22 from Oakland Avenue to 1200' South;
McDonald Drive from School Road to 900' West by Grading, Gravel Base,
Surfacing and Appurtenances;
Bradford Street in Orchard Park 13t Addition, Roberts Road, Sibley Drive
• and Tyler Street in 4th Addition to Lakewood Terrace and Campbell Lane in
Clark's 2nd Addition by Gravel Base, Curb and Gutter and Appurtenances;
pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area
proposed to be assessed for such improvement is the benefited property. The
estimated cost of such improvement is #198,800.00. Such persons as desire to
be heard with reference to the proposed improvement will be heard at this
meeting.
City Clerk
Dated: July 23rd, 1985
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WBBTHER YOU ARE
FOR OR AGMW THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE
BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION.
•
q— Ir,.
9
RETAIL "ON SALE"
Mate of flrmne5ota,
COUXTY OF.. – HcLe' I —.—
To the.......... 92M.Comcil ..........................of the.........,... q47 ................... of_.AR ShAPAM ............
. . ............................... ............................ .................. . ........ State of 311mesota:
Hutchinson Jaycees
hereby appl.1aa-for a itosnss for the term of
from thd__?Ltb -Aam 1985 to sell
At Retail Only, Non-Intoxicating Malt Liquors,
as the same are deflmd by Lam, for consumption "O'r, those oartaln premises, b& the—_
_--gutebinson
desoribed as follows,
Softball Tournament
Roberts Park
at wMA plaor said applicant--operate--...the business of.
and to that aid Wreavd.--and state..-" folZowg:
That said applicant _......._......._...._ - is a
.... . .. of the UnUed States; of jood moral vharaali
and rejowte; and ha! -attained the cps of ri years; the
establishment for wh" the license will be issued if this applications granted.
That no manufacturer of such � Zmtaric"njr malt liquors has any oumsr*Ujo, in whole or in part,
in said bueinees of said applicant. –or any interest therein;
That said applicant._. make _..this application pursuant and subject to all the laws of the state of
Minnesota and the ordinomees and refuZatume of said.. -------
applicable thereto, which are hereby made a part hzxaf, and hereby ajfrm__.to observe and obey the same;
114i/
Each appUoan4 further j1aW that he Ls not now the holder of, sear has he made appUoaEon for, sear
dcu he intend to v&41e application far a Feal al Retail Dealer's Special tae stamp for the sale of
liquor.
Dated July 18 . zp_U_
1 WV,
4044
0
9
POLICE DEPARTMENT MEMORANDUM
TO Mayor and City Council
FROM Dean M. O'Borsky, Chief of Police
SUBJECT License Approval
DATE July 22, 1985
I recommend approval of the request of St. Anastasia's for the On Sale,
Bingo and Gambling license. They meet the criteria and we have had no problems
in the past.
DMO:neb
0
9
0
July 18, 1985
TO: Hutchinson City Council
RE: St. Anastasia Parish Fall Festival
St. Anastasia Parish of Hutchinson, Minnesota,
requests that the City of Hutchinson issue the
following license:
1. Retail "On Sale" License to sell
Non - Intoxicating Malt Liquors
2. Bingo License
3. Gambling Devices License
These license are needed for our annual St.
Anastasia Fall Festival which will be held on
September 15, 1985 starting at 11:00 a.m. and
continuing until 6:30 p.m. This Festival will
be held on the St. Anastasia Parish premise
located at 400 Lake St-9 Hutchinson, Minnesota.
Thank you for your time and attention.
St. Anastasia Fall Festival
Bruce and Sandra Bjerkelu
Chaircouple
City of Hutchinson
FEE: $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by*
Building
Fire
Application shall be submitted at Police
least days prior to the Gambling ocdasion
S"T: A�/�4577a
2i 4 PBRISM F444. FESM41.
I. Qrucz L. 19SE9, KELIAU13 AND I, 13ruce,L,AZerke1unW
Name of Authorized Officer of Name of Des ated Gambling
Organization Manager
Hereby submit in duplicate this application for a license to conduct
the game of bingo in accordance with the provisions of the City of
Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349
for the license year ending
Si atutes:
Authorize f cer of Organization esignated ling Manager o
organization
A. The following is to be completed by the duly authorized officer
of the organization:
1. True Name: 11358KELJAZ JMUM LEIF •
(last) (first) (middle)
2. Residence Address: S8CLAkEV1EUl "WE Par:1 1A/SaW MA1 smy
(street) (city) (state) (zip)
3. Date of Birth: M/// 39 4. Place of Birth tAAL1K,MA1
(mo /day /year) (city /state)
5. Have you ever been convi ted of any crime other than a traffic
offense? Yes No W. If Yes, explain
B. The following is to be completed by the designated gambling manager
of organization:
1. True Name: 23E R K5L1JA)Z 68X& LEI
F
(last) (first) (middle)
2. Residence Address: M$ LAKE IbSid YilL C //t/WA)hjA1
(street) (city) (state) (zip) 453C,
3. Date of Birth: .3 4. Place of Birth:
(mo /day /year) ( ity /stato
9- P.
5. Have you ever been convicted of any crime other than a
traffic offense? Yes No _,&_. If yes, explain
6.
7.
How long have you been a member of the organization? � yeA ns
Attach a copy of the official resolution or official action
designating you gambling manager.
C. Game Information:
1. Place where gambling devices will be used STJW45MS/j} P.4 jSff
2. Date or dates gambling devices will be used gZ/$AiJ5
(date and /or day(s)
3. Hours o the day gambli�deves will be used:
of week)
f` i' � �
From D D A.M. To ;&
P.M.
V!,. Maximum number of players
5. Will prizes be paid in money or merchandise? MONEY AND
6. Will refreshments be served during the time the gambling
devices will be used? Yes_ No If so, will a charge
be made for such refreshments? Yes —_ NO
D. Organization Information:
1. Address where regular meetings are held LOO LAM
St.
2. Day and time of meetings Sra Vy(ov S� SunAayz
3. Is the applicant organizati n organized under the
laws of the
State of Minnesota? Yes No
4. How long has the organization been in existence?
/O G
4a. How many members in the organization? /-L)0 d
5. What is the purpose of the organization? (_14upck
6. Officers of the Organization:
Name Address
Title
Fr., LAPRY B4uni PmA/ ADO tgKE S'T-
PRIGS7
Fr. SO14A) NARPEL 4nc) LAKE Zr-
P EST
Ye ar" Q nie ) ft` l i 8 r /o to S- L Yj k.e, a oa -1 Dr,
irrus
7. Give names of officers or any other persons paid for services
to the organization:
Name Address
Title
F-7
r .
D. Organization Information: (Continued)
8. In whose custody will organization records be kept?
NameARUCE L. TUICE Address 25A51AM LJ1ELJ LIME
9. If the organization carries sufficient insurance to compensate
the players in the event any injury is sustained by players
while gambling devices are used, or while on the licensed (tlCi�
premises, please state the (�9L1EP SQCJIF14/ 0 1' Q pY1G
Name of InsurerL4AA611ra MU771ALr and Policy No. PC$-195�l08
10. Have you (Manager & Officer) read, and do you thoroughly
understand the provisions of all laws, ordinances, and
regulations governing the operation and use of gambling devices?
-!
11. Attach a list of all active members of the organization.
E. The following. information is provided concerning a fidelity
bond given by the gambling manager in favor of the organization.
1. Name of bonding company (fA17401IC. AL41U AL.
2. Address of bonding company .p/%i4w4. / eR/?4SK4
3. Amount and duration of bonds 4ed0 a s
l,. Application is hereby made for waiver of he bonding
requirements. Yes No _All'
I declare that the information I have provided on this application
in truthful, and I authorize the City of Hutchinson to investigate
the information submitted. Also, I have received from the City of
Hutchinson a copy of the City Ordinance No. 655 relating to gambling,
and I will familiarize my if with the ontents thereof.
i /� d , , //
Signature 9f %lt4briz
Date Z -_V
Subscribed and sworn to a ore me a notary
Signature of Notary P
Commission expires on
officer of orranyza
public on this /.2 `day of
Subscribed and sworn to before me a notary public on this day of
19
Signature of Notary Public
Commission expires on
Social Security Number: '41-07993-2C
S' 0799 y 'Ly e. wu►s
MN Business ID Number: t+oru,rKSUC- MwINOM
INcLE0 COUNTY
ws�.,+.,
c? ty Of FU'LC:unson
• Fee: $10.00 APPLICATION FOR BINGO LICENSE Ap_roved by:
Building —
Fire
Application shall be submitted at least Police
days prior to the bingo occasion
T'l�
STANASSIA PARMH FALL FES770AL,
I, `BRUCE L.QTER KELUNZ AND I, BRUCE L. eZEft_E LUNG
Name of Authorized Officer : %ame of Designated Bingo Manager
Hereby submit in duplicate this application for a license to conduct
the game of bingo in accordance with the provisions of City of
Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 344 for
the license year ending
0
SiggAtures:
Au horize Of er of Organization esignate Manager
A. The following is to be completed by the duly authorized officer
of the organization:
1. True Name:
last) (first) (middle)
2. Residence Address:
3.
a
ipl code
Date of Birth: / I 1114n 4. Place of Birth S
(mo. d y ear) c ty state
Have you ever been convicted of any crime other than a traffic
offense? Yes NO X_. If yes, explain
B. The following is to be completed by the designated bingo manager
of organization:
1. True Name: SER)CELUa 1t' F
last first (middle) 'I)
2. 2. Residence Address:53"r /}kF_' jgW LAN E /i
street city state zip code)
3. Date of Birth: d 4. Place of Birth: L Im
(M ., day & year) ci y state
5. Have you ever been convicted of any crime other than a traffic
offense? Yes NO X,. If yes, explain
6. How long have you been a member of the organization? 2
i7. Attach a copy of the official resolution or official action
designating you bingo manager.
C. Game Information:
1. Place where bingo games will be played SLAI/AS7A1 PAR1B
2. Date or dates bingo will be played 9ZI.T.4 s
(date and/or days of week
3. Hours of the day bingo will played: From QU.M. to jp:00't•
•RW. P.M.
4. Maximum number of players 306
5. Will prizes be paid in money or merchandise? MANEY
b. Will refreshments be served during the time the games are
being conducted?Yes No If so, will a charge be
made for such refres ments? Yes NO
D. Organization Information:
1. Address where regular meetings are held 966 LAKS S.
2. Day and time of meetings SATUR'DQY AND SUAIDAY
3. Is the - Applicant organization organized under the laws of the
state of Minnesota? Yes _S�_ No
4. How long has the organization been in existence? Od h•
4a. How many members in the organization? 1706
5. What is the purpose of the organization? C gU RC 4
b. Officers of the Organization: •
Name Address Title
Fr. LP RY EA. A ia) !qQ6 LAKE S r. PP I S T 77
Fr, JQ M NARPE L y 00 LAki sT PR LEST
.wn A IAAN . l i /' i r I A - Y_ -l- -
7. Give names of officers or any other persons paid for services
to the organization:
Name Address Title
Social Security Number:
MN Business ID Number: �� � 7 991
0
D. OrEanization inifo='fltion: (Continued)
8. In whose custody will organization records be kept?
Name RRUCE L. QSER KEL AOddress 535' LAkE( /IEUJ LgNE
9. If the organization carries sufficient insurance to compensate
the players in the event any injury is sustained by players whit-
participating in the bingo game, or while on the licensed
premises, please state the
Name of Insurer and Policy No. Pes'/g,57L162—
l"riDGJ6 lharURG 7E L)EF Sac +Ery OF AMMCA-
10. Have you (Manager & Offi er) read, and do you thoroughly
understand the provisions of all laws, ordinances, and
regulations governing the operation of bingo games?
11. Attach a list of all active members of the organization.
E. The folloxi.ng information is provided concerning a fidelity
bond given by the bingo manager in favor of the organization:
1. Name of bonding-company KJ)AV4OLCQ fflurU A L.
2. Address of bonding company (O%YIAtIA AISIEPASKA '
3. Amount and duration of bond /Q� �� Cy — 3 W CL rl
4. Application is hereby made for waiver of the bonding
. requirements. Yes No
I declare that the information I have provided on this application
is truthful. and I authorize the City of Hutchinson to investigate
the information submitted. Also, I have received from the City of
Hutchinson a copy of the City Ordinance NO. 655 relating to bingo.
and I will familiarize mysel �e �/tL�eI�ns l / M thereof.
Signature of�_Othorized officer of organization
Date:
Subscribed an4 sworn to before me a notary public on this
Day of
Signature of Notary Public
Commission expires on
Subscribed and sworn to before me's notary public on this
Day of , 19_.
Signature of Notary Public
Commission expires on
lop000Mroseffoop
y NN
IZBTAIL'�ON SALE"
Rate of OffilillerWa
COUXTY OF... —"C,L.!od J
To Lbe ........ !4q..qowe4 ...........................of the .............. t. YeY .................. d ... A9Lqk"---- MR . . ..........
• ........................................................................ ................... State of Minnesota:
hereby appIX--for a license for the germ of_.. .. ONF�-DAY—_
from 19secto veil
At Retail Only, Non-Intoxicating Malt Liquors,
as the same are deflwd by law, for consumption "OA—those certain premises in the_
Hutchinson
described as follows. fo-wig:_
APAUAL P:iILL F134'oau
9
at which plate said applicant-.. operate . the bu4l c of
.... - .... . . ....... I ....... ...... .. . .........
and to that end represent.. and state.... as follows:
That said applicant. . _. '2._ .a ..... . .. . ........ citizen .... of the United States; of food moral oharactor
and repute; and ha attained the afe of 11 yearv; that..... _40d ....... .... . .... ---Pr0PrLetor.---0f the
establishment for which the license will U issued if this application is (ranted.
That no manufacturer of such rwn Waxicatinjf male liquors has any ownerah4p, in whole or in part,
in said business of said applicant. -..or any interest therein;
That said applicant.... make ....this application pursuant and subject to all the laws of the State of
Arinnzoota and the vrdinan s and regridations of said__._...__._..__City
applicable thereto, which are hereby made a part hereof, and hereby airse—to observe and obey the same;
(B. wW
Each applicard further states that he is not nc,w the holder of, nor has he made apPlioation for, nor
does he intend to make applitafion for a Federal Retail Dealer's Special tar stamp for the sale of
LnIoxi4alinj liquor.
Dated
JppU*anf
P. O. Jddre"
REGULAR COUNCIL MEETING
July 23, 1985
$ 182.00
WATER $ SEWER FUND
PERA
3789.57
• *State Treasurer
Social security
$ 396.52
' *State Treasurer
PERA
239.04
*U. S. Postmaster
2650 water meter cards
742.00
*U. S. Postmaster
postage for water bills
123.39
Moodys Investors Service
bond rating
556.00
F. W. Roofing
roof repair
305.00
Apache Hose $ Belting
repair supplies
146.75
Lakeland Eng. Equipment
repair kit
52.04
Central Garage
May repair jobs
571.53
Curtin Matheson Scientific
chemicals
59.80
Hutch Coop
gasoline
812.64
Mn. Valley Testing Lab
testing
219.00
Power Process Equipment
transmitter
1086.10
Power Process Equipment
repairs
72.51
$ 5082.32
CENTRAL GARAGE
*State Treasurer social security $ 43.06
•*State Treasurer PERA 25.96
BNT Implement part 82.08
Rutz Plbg $ Htg. part 4.18
Town $ Country Tire repairs 20.00
$ 175.28
GENERAL FUND
*Mn. State Treasurer
boat registration fees
$ 182.00
*State Treasurer
PERA
3789.57
*State Treasurer
soc. security
2967.30
*Norm Barnhart
magician
65.00
*Mn. State Treasurer
boat registration fees
68.00
Mary Haugen
tour aren $ pool facilities
16.15
James Marka
sw. bldg. official conf.
8.92
Ralph Neumann
%steel toed boots
20.00
Joe Sic
custodial work
47.25
Jim Weckman
gas pumped for June
11.75
Tim McGraw
safety boots
29.99
John Arlt
safety boots
30.00
Matt Larson
safety boots
21.97
Bruce Lickfelt
twins game refund
5.00
Connie Ericson
swimming refund
10.00
Raymond Hoffman
swimming refunds
20.00
Joel Starrett
umpire
14.00
Jim Duehn
umpire
11.00
Nancy DeKoester
swimming refund
10.00
Vicki Wesihert
player fee refund
5.00
Darlene Willhite
swimming refund
20.00
// - a,
-2-
Amusement Business
Anderson Equipment
Automation Supply Co.
Bus. Dev. Service
B $ F Investment
Cameo Cleaners
City of Saint Paul
Express Photo Lab
Lake Jennie Sports
MACO
Mn. Mayors Assn.
Mn. New Zoo
Mn. Institute of Legal Education
Patchin Fert. Service.
Sec. State Bank
Texas Engineering
The Wall Street Journal
Stewart Sandwiches
Greenbriar Floral
Nebco Dist. Inc.
1st Bank of Minneaota
Acme Wash Inc.
Big Bear
Brandon Tire
Brinkman STudio
John Bernhagen
• Crow Chemical
Central Garage
Cash Drawer #4
Coca Cola Bottling
Co. Treasurer
Dept. of Public Safety
Dostal $ Oleson Oil Co.
Crow River Glass Co.
Co. Recorder
FArmers Elevator Assn.
Floor Care Supply
Fitzloff Hardware
Guardian Pest Control
Hutch Coop
Hutch Com. Hospital
Ind. School Dist. 423
Int.11 City Management Assn.
Jahnkes Red Owl
Jerabek Machine Shop
Juul Contracting
J.W. Hanson Construction
KDUZ
Kemske;Oswald
Kokesh Athletic
L & P Supply
•League of Mn. Cities
Mankato Bus. PRoducts
Mankato Mobile Radio
Meeker Washed Sand
League of Mn. Cities
Mn. Unemployment Fund
1 yr subscription
$ 48.00
sickle mower
125.00
print wheel
4.02
fee for workshop
450.00
rental for August
1200.00
articles cleaned
4.50
registration fees
40.00
film
8.19
supplies
306.25
campground advertising
60.00
annual dues
10.00
zoomobile visit
50.00
publication
42.10
chemicals
17.00
parts
28.25
registration fees
200.00
1 yr subscription
107.00
arena supplies
34.80
8 roses
14.00
com. corn popper
610.00
parts
8.59
tokens for car washings
32.00
supplies
14.99
repairs $ parts
71.60
supplies
45.30
bal. of July comp.
500.00
chemicals
350.00
May repair jobs
5791.79
cash shortage in two drawers
64.82
supplies
64.00
dl fees for county
159.00
CJDN connect charges
150.00
solvent
8.20
repairs
67.00
recording fee
5.00
lawn mix $ chemicals
557.00
cleaning supplies
236.00
supplies
70.22
spray bldg.
36.25
gasoline
4502.56
alcohol test $ laundry
31.65
bldg. supervisor
910.00
annual subscription
280.00
supplies
66.16
supplies
9.44
storm sewer repairs
4041.63
replacing curb $ gutter
1269.50
announcements
30.00
legal blanks
21.38
baseball equipment,tees $ tennis
net 281.36
supplies & repairs
44.90
2 salary surveys
55.00
copier supplies
76.35
repairs
205.71
june charges
87.84
insurance workmens comp.
38,765.25
workmens comp.
180.56
-3-
• Motorola
McGarvey Coffee Co.
Northwestern Bell
Narlow Priebe
Peterson Bus Service
Pamida
Quades Inc.
Shopko
Sorensen Farm Supply
James Schaefer
Town & Country Tire
UBC
Xerox
Wm. Mueller $ Sons
BOND FUNDS
1985 Bond Fund
Moody's Investors Services
1984 Parking Bonds
1st Natl Bank of Chicago
J. W. Hanson Const. Co.
• 1983 Bond Fund
Norwest Bank of Mpls.
1981 Parking Bond Fund
Citizens Bank
1st National Bank Hutchinson
1st STate Bank Brownton
Bonds of 1981
1st Natl Bank of Chicago
Bonds of 1978
1st Natl Bank of Minneapolis
Bonds of 1975
1st Natl Bank of Minneapolis
1985 TAx Increment Construct Fund
Moody's Investors Service
Library Construction Fund
McNerney Industries
Fire Hall Debt Service Fund
lst National Bank of Chicago
1980 Tax INcrement Debt Service
1st National Bank of Minneapolis
Hospital Bonds of 1968
1st National Bank -of St. Paul
maintenanc agreement
$ 733.50
coffee
32.40
bell connection
326.50
Mn. Planning Assn Mtgr
23.50
bus rental
3070.00
exercise bike
79.99
supplies $ repairs
102.50
supplies
99.66
supplies
2.60
last half July
962.50
repairs
29.50
supplies
197.44
copier maint. agreement
376.73
street materials
3631.00
$ 79,440.91
bond rating $ 1302.00
service fees 33.75
construction costs 3488.02
interest $ service fee 33,428.75
principal,interest 5175.00
principal,interest 5175.00
Carlson contract payment 669.30
interest & service fee 47,299.85
principal,interest & service fee 152,745.75
principal,interest $ service fee 74,225.20
bond rating 142.00
est #8 construction costs
interest $ service fee
interest $ service fee
interest $ service fee
3639.00
32,743.75
23,323.50
7657.50
n
LI
E
-4-
MUNICIPAL LIOUOR STORE
Twin City Wine Co.
liquor $ wine
$2024.55
Ed Phillips $ Sons
wine $ liquor
1764.64
Triple G Dist.
beer
12,891.75
Griggs Cooper & Co.
mix
12.74
Ed Phillips $ Sons
mix
38.25
Ed Phillips & Sons
mix
35.28
Jim Salske
1000 directory covers
159.50
STate Treasurer
social security
271.18
City of Hutchinson
payroll
4315.05
STate Treasurer
social security
269.51
State Treasurer
pera
162.47
Commissioner of Revenue
May sale tax
9489.42
Commissioner of Revenue
June advance sales tax
4744.71
Great Plains Supply
hammer drill
250.00
J $ B Painting
siding stain $ labor
500.00
UBC
caulking tubes $ gun
60.25
City of Hutchinson
payroll
4151.46
State Treasurer
pera
161.45
State Treasurer
social security
267.82
Bernick Pepsi Cola
mix
45.00
Coca Cola Bottling Co.
mix
770.90
Northland Beverages Inc.
mix
455.05
Lenneman Beverages
mix & beer
21,980.35
Henrys Candy Co.
cigaretts
978.96
Allen Office Products
tapes
110.20
Hutchinson Leader
advertising
75.80
Junker Sanitation
refuse pick up
97.50
Hutchinson Utilities
gas & electric
672.72
Coast to Coast
paint $ shade
29.08
United Bldg. Center
construction supplies
60.26
City of Hutchinson
employee insurance
2104.40
American Linen Supply
towel service
17.60
Ink Spots
2500 sets
53.00
Hutchinson Telephone
June service
68.21
Nationwide Papers
bags
172.91
Sprengler Trucking
freight charges
548.56
Friendly Beverage Inc.
beer
1959.20
Locher Bros Inc.
beer
10,358.60
Lenneman Beverages Inc.
beer v mix
26,553.85
Ed Phillips $ Sons
wine $ liquor
3,181.20
Ed Phillips $ Sons
wine & liquor
3,217.85
Ed Phillips $ Sons
wine $ liquor
1,590.22
Ed Phillips $ Sons
wine $ liquor
1,599.41
Ed Phillips & Sons
wine & liquor
2,140.59
Griggs Cooper $ Co.
wine v liquor
2,504.53
Griggs Cooper & Co.
wine & liquor
10508.57
Griggs Cooper $ Co.
wine & liquor
2,245.68
Griggs Cooper $ Co.
wine $ liquor
1,115.07
Griggs Cooper $ Co.
wine $ liquor
2,190.08
Griggs Cooper $ Co.
wine $ liquor
2,114.49
Quality Wine & Spirts Co.
wine $ liquor
1,290.81
Quality Wine $ Spirits Co.
wine $ liquor
933.59
Quality Wine $ Spirits Co.
wine $ liquor
2,050.99
Quality Wine & Spirits Co.
wine $ liquor
2,831.88
Quality Wine $ Spirits Co.
wine P liquor
1,451.38
-5-
Quality Wine &Spirits
wine $
liquor
1347.71
Twin City Wine Co.
wine &
liquor
2341.74
Twin City Wine Co.
wine $
liquor
3637.73
Twin CityWine Co.
wine $
liquor
1790.24
Twin City Wine Co
wine $
liquor
409.06
u
•
(612) 587 -5151
F CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: JULY 18. 1985
FpR rp4R �
NPpRMgT /0
N
TO: MAYOR AND CITY COUNCIL
------------------------------
FROM: RALPH NEUMANN
------------------------------
SUBJECT: PAINTING OF POLICE PATROL CAR.
------------------------ - - - - --
I have been asked by Gary to comment on the above subject. It has
been the practice whenever the City purchased or transfers a vehicle
from one department to another for the Motor Pool to become involved
in assuring the vehicle is safe, clean and good running condition.
• The used Police Patrol car was turned over to us with a blue body
and white doors and roof. It had several holes in the body due to
spot lights and trunk radio antennas being removed. Also POLICE decals
and 911 Emergency numbers had to be removed resulting in faded paint.
The body also had numerous paint chips.
This vehicle will be in the Engineering Department for a number of
years exposed to the public view. With this in mind it was our decision
to have a complete paint job.
•
(612) 587 -5151
F CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: JULY 189 1985
FOR YoUR,NFp
RNjgl� pN
T0: —MAYOR AND CITY COUNCIL
-----------------------------
FROM; RALPH NEUMANN
------------------------------
SUBJECT: —CALCIUM CHLORIDE ON HASSAN STREET
----------------------- - - - - --
Based on the square yards of street surface from 1st Ave. North
to 3rd Ave. South using the recommended 2 pounds of calcium chloride
per square yard, the total product cost would be $2666.00.
Please keep in mind my total street maintenance budget is only
$200000.00. The summer is only half over and I am watching these
. dollars very closely to insure that the projects we have planned are
completed.
Our water truck has been on a daily schedule at 11 :00 A M watering
this section, resulting in a greatly reduced dust problem.
Ll
DAVID B. ARNOLD
CHARLES R. CARMICHAEL
MICHAEL B. LEBARON
GARY D. M' DOWELL
FAYE KNOWLES
STEVEN A. ANDERSON
DANIEL J. BERENS
STEVEN S. HOGE
0. BARRY ANDERSON
LAURA E. FRETLAND
CHARLES L NAIL. JR.
DAVID A. BRUEGDEMANN
July 9, 1985
ARNOLD & McDOWELL
ATTORNEYS AT L.AW
5881 CEDAR 1.AEE ROAD
MINNEAPOLIS. MINNESOTA 55416
CABLE: MCL.AW MINNEAPOLIS
(612) 545 -9000
MN TOLL FREE 800 - 343.4548
REPLY TO: HUTCHINSON
Mr. James H. Schaefer
Hutchinson City Attorney
105 Second Avenue SW
Hutchinson, Mn. 55350
Re: Robert Schwanke vs. City of Hutchinson
Our File No. 2584 -85 -0001
Dear Jim:
400 SOUTH SECOND STREET
PRINCETON. MINNESOTA 55071
(612) 388- 2214
714 TENTH STREET EAST
GLENCOE. MINNESOTA 5500E
(812) 884 -6111
101 PARE PLACE
HUTCHINSON. MINNESOTA 55350
(012)507 -7575
FOR YOUR INFORMATION
• As you know, this office represents Robert Schwanke in connection
with a claim he has against the City of Hutchinson and Junker
Sanitation for damages arising out of the wrongful removal and
destruction of personal property from his garage. I have been
advised by the City's insurance company, Home Mutual, that Junker
Sanitation is the responsible party and apparently there is a
"hold harmless" clause of some sort between the City and Junker
Sanitation.
I have been corresponding for some weeks, rather fruitlessly,
with Junker Sanitation. Since I have not heard from either their
office, their attorney, or their insurance carrier, I can only
conclude that they wish to handle Mr. Schwanke's dispute in Court.
Accordingly, I do have authority from my client to commence liti-
gation and I intend to do so. For the time being, I don't believe
I will name the City as a defendant since it appears that insurance
coverage is available. It is clear to me that Mr. Schwanke has a
breach of contract claim against the City of Hutchinson, but if
there is adequate insurance coverage, we would probably not submit
the breach of contract claim to the jury in any event.
I do want to advise you, however, that
what I would call technical defenses,
• indispensable party, etc., it will be
in as a party defendant.
if Junker chooses to raise
privity, failure to name an
necessary to bring the City
Mr. James H. Schaefer
July 9, 1985
Page #2
However, for the time being, we will be satisfied with our negligence
count and will proceed against Junker Sanitation.
If you have any questions or problems with the program as I have out-
lined it, please advise.
Thank you for your kind attention to this matter. Best personal
regards.
Very truly yours,
ARN
G.
GBA:lm
CC Junker Sanitation
Robert Schwanke
I
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9
MINUTES FOR YOUR INF pRTI
HUTCHINSON FIRE DEPARTMENT - RELIEF ASSN.
Monday, April 15, 1985 pN
President Eric Smith brought the April meeting to order at 9:23 p.m.
The minutes of the January 21st and February 25th meetings were read
and approved.
The following bills were ordered paid:
Family Rexall
$ 16.21
Volunteers Fireman
Benefit Assn
12.00
Hutch Fire Dept.
60.00
U.S. Postmaster
20.00
Gus Welter
115.00
ISD #423
19.42
Citizens Bank
10.00
Gary Henke gave the treasurer's report. He also stated we have
$60,000 coming due and asked how we prefer to reinvest it.
After some discussion, Marlin Torgerson motioned and Larry
Thompson seconded to put $60,000.00 in a money market certificate
for one year.
Discussion began on the possible reduction of the department from
45 active members to 40 active and how it will affect the Relief
Association.
Conrad Helgemo's letter stating his retirement as of 4 -15 -85 was
read and approved.
Lump sum vs annuity pension benefits was also discussed.
The meeting was adjourned'at 10:05 p.m.
Randy Redman
Secretary
1 -Vlt12t 4 ,Uevt�CoVin�
`ic^dSLETTER OF:
Hutchinson Comm ft Dev*pment Corp.
. John Bernhagen, Exec. Director Lt 43 wa§Nngton Aft. East
IN ww"On. MtrnMOta 33360
June, 1985 ���
Volume 6 Y�
ADVERTISING PROGRAM OF HCDC
Hutchinson Community Development
Corporation has been advertising our
community in various ways since January
of this year. In a previous newsletter,
we indicated that 65% of new businesses
come from local expansion and that, of
the remaining expansions, 65% come from
within the state. Consequently, oar
advertising plan was to use local radio
and television to inform the people of
our community about Hutchinson Community
Development Corporation. This has brought
a level of recognition. People have
stopped by with either development
plans or available facilities that could
be utilized by other businesses.
Another part of our advertising
effort was to use the Minnesota
r Association statewide network
ed "Minnesota Classification Ad
Network" (MCAN). This ad runs in 280
newspapers throughout the state.
The inquiries that this ad has brought,
not onlv from Minnesota but several
additional states as well, has been
outstanding! Some of these inquiries
are obviously just to see what the city
has to offer but most are sincerely
looking at locating a business in our
community.
HCDC is confident that several of
these will turn into positive new
businesses for our area.
n
U
EXECUTIVE DIRECTOR SERVES ON STATE
MEMBERSHIP ORGANIZATION
The State of Minnesota has a loan
program called "Opportunities Minnesota
Incorporated" (QMNI). The - membership
is made up of 25 people active in busi-
ness and government. John - Bernhagen
has been asked to serve as one of those
members. With their Board of Directors,
they are responsible for approving low
interest loans through this US Small
Business Administration certified
program.
John will be attending his first
annual meeting on Wednesday, July 3 in
St. Paul.
CITY TO CONSIDER REVOLVING LOAN FUND
The city council has asked HCDC
to recommend to them criteria for a
revolving loan fund to be used in its
initial concept for low interest loans
to update the downtown sprinkling
system as requested by the life S
safety code.
As these funds are repaid and with
additional parameters set forth, a
recommendation to the city will be
approved at the HCDC Board meeting.
We'll have more on this item in
the future.
STATE STAR CITY ADVERTISING PROGR M
The now 27 Star Cities are cooperating
in a national advertising program co-
sponsored by the state Economic Develop-
ment Department. The ads will be run
in business development magazines pro-
moting the unique Star City program as
well as the expertise a business can
expect when dealing with the personnel
of a Star City. These ads will be
tailored to give recognition so each
city may be identified individually.
John Bernhagen has been asked to be
one of three committee members making
suggestions for an advertising program
on behalf of all of the Star Cities.
• ADMINISTRATIVE
I U P DATE
July 9, 1985 11
CITY OF HUTCSINSON ISSUE NO.
STATUS OF GYMNASIUM AND POOL
The metal superstructure is up and is currently being spray painted. The general contrac-
tor is hiring more block layers to get the balance of the building up. The sewer and water
is going in shortly,and the contractor for the pool is going to start digging supposedly
this week.
REVOLVING LOAN FUND AND TARGET MARKET STUDY
The Community Development Corporation is meeting this week to consider a proposal by Busi-
ness Development Services (Pat Pelstring) regarding:
1. Target Market Study
•
2. Revolving Loan Fund
A more detailed analysis of the proposal is attached. Please study this in anticipation
of our scheduled Tuesday, August 6 workshop.
AIRPORT SURVEY COMPLETE
The surveys of the property affected in Zone A have been completed on schedule (July 1).
On July 3 the surveys were transmitted to the Department of Transportation, the City At-
torney, and a copy to Attorney Bill Haas.
ANTENNA TOWER (KDUZ)
The City has been advised on a proposed 334' tower (120' higher than existing tower) to
be constructed by KDUZ.
The federal government (FAA) has objected to the tower being built and has determined it -
to be a hazard. Nevertheless, KDUZ could still install it, although they probably could
not get liability insurance according to the FFA.
Today Larry Graff advised me that they are not going forward with the project, and fur-
thermore, would be looking at other alternatives in future years.
It is noted that the Airport Zoning Ordinance does not control items further out than a
• two mile radius of the runway; therefore, airport zoning has no authority in this situa-
tion.
ff0w1a
STATUS OF LIBRARY PROJECT
0
The library project is nearing completion. The ceiling tiles were installed yesterday;
the painting is nearly complete. The carpeting and some hook -ups of plumbing and elec-
trical remains. The contractor anticipates completion by the end of July.
It will take about two to three weeks to move items and prepare for the opening, probably
late August.
MCLAUGHLIN PROPERTY - NORTHWEST CORNER OF SECOND AVENUE AND HURON STREET
To raise the elevation of the building site (approx. 9,000 sq. ft.) approximately four feet
in depth, the cost is estimated at $9,000 (1,500 yard of gravel at $6.00 /yard).
Also be advised that late Monday afternoon I received a phone call from Carol Haukos
stating that the HRA was interested in buying the property. The Mayor has more detailed
information.
•
f3D5
June 19, 1985
Mr. John Bernhagen
Executive Director
Hutchinson Community
Development Corporation
45 Washington Avenue East
Hutchinson, MN 55350
Dear Mr. Bernhagen:
Business Development Services Inc.
03� 12 3
�0
+ 8�
k RJU[ i 985
N
�1 w
LO BY `.
0a 6L
Michael Mulrooney and I appreciated the opportunity to meet with
you and Board members from the Hutchinson Community Development
Corporation at your workshop held in Mankato. As a follow up to
that meeting, we have enclosed the items we discussed for your
Board's review and consideration. Mike has prepared a detailed
presentation on the preparation of a targeted marketing approach
for the City of Hutchinson. In addiCl—on, we have identified the
strengths during the breakout session and provided some "key
indicators" as shown by the strengths. We trust that this infor-
mation will be useful in providing direction and implementing a
targeted marketing strategy in Hutchinson.
Based upon our discussions, we have expanded the analysis
revolving loan program. Within this presentation we have
fZ`v-1e_w_e_d7Eb-e—gUf-en-U1M utilization of a city bonding program in
conjunction with a write down of the interest rates available
through the excess increments. The balance of the analysis for
the revolving loan fund provides a series of options discussed at
the workshop.
I hope this information will prove useful as a follow up to the
presentation at the meeting June 7. If you have any additional
questions or comments, please contact me at 800 - 642 -6258.
Sincerely,
VSILESS DEVE/L1OP\ME T RV CES INC.
Patrick W. Pelstring
Vice President ,
PWP /mc
• Enclosures
cc: ✓<. Plotz
R. McGraw
9541 FOLEY BLVD. • COON RAPIDS • MINNESOTA 55433 • PHONE: 612/780 -4040
4
REVOLVING LOAN FUND
City of Hutchinson, Minnesota
Workshop June 6/7, 1985
Background
The City of Hutchinson and the Hutchinson Community Development
Corporation are seeking to establish a locally funded revolving
loan program. The intended purposes of the program would be to
assist local businesses in code compliance, commercial rehabili-
tation, venture capital, business expansion, and to provide
attractive project funding for new business recruitment. The
City has identified two tax increment funding districts which
currently have excess funds available to provide the initial
funding and the potential for longer term funding.
Funding Analysis
The HCDC Finance Committee, in conjunction with the City
Administrator Gary Plotz and City Finance Director Ken Merrill,
has conducted an analysis of the available funds through excess
increments for the City's revolving loan fund. The current fund
balance is $297,031. After subtracting principal and interest
due for bond payments, the future available excess increment is
projected as follows:
12/31/85
12/31/86
12/31/87
$436,259
591,378
736,140
It was the consensus of the HCDC Finance Committee to capi-
talize the revolving loan fund in the amount of $500,000.
This would provide an additional funds for a two year debt
service reserve for TIF bond payment retirement (estimated
at $220,000).
Several specific issues are still under discussion concerning
formal recommendation by the HCDC Finance Committee for the
structure of this program. These issues include:
1. Amount of additional excess increment to provide funding
for future capitalization of the revolving loan fund.
Initial discussion centered on additional excess incre-
ments of 15 percent added to revolving loan fund on an
annual basis.
2. Taxes and increment distribution on new construction
planned within the Development District.
This funding level provides a wide variety of opportunities for
the City in the establishment of its overall program. Final
V
0
0
•
decisions as to future funding levels should be determined based
upon estimated needs and anticipated cash flows.
• Sprinkling Program
The HCDC Board reviewed information presented
George Field concerning the estimated cost to
town commercial areas. Based upon recently e
building codes, endorsed by the City Council,
tified need to assist downtown area merchants
code compliance.
by Gary Plotz and
sprinkle the down -
nacted State
there is an iden-
with this area of
Mr. Field presented some estimated costs based upon discussions
with local contractors. It was the consensus of the group that
the City and the HCDC should encourage a combined project encom-
passing as many of the 120 downtown merchants as possible. This
approach can reduce overall costs by a minimum of 50 percent and
ultimately pass on the savings to all local merchants.
The Board discussed the structure of a program which would
include the combination of direct city bonding and utilize an
"interest rate write down" funded out of the City's revolving
loan fund. The principles of this system are as follows:
1. Estimated project cost - -Based upon a master bid for the
entire downtown area, the merchants can save substan-
tially on the costs. Based upon the preliminary infor-
mation prepared by Mr. Field, the estimated costs would
be as follows:
Sprinkler installation estimated
at $1 per square foot $177,761
Service leads 105,000
watermains 70,000
Total costs $352,761
2. The City would negotiate with a private lender to sell
a City revenue bond to fund the entire cost of the pro-
ject. Including issuance and administrative costs, the
estimated amount of bonded indebtedness would be approxi-
mately $400,000.
3. The HCDC, or designated administrative authority, would
execute loan agreements securred by junior liens on the
real estate with all affected property owners. The pro-
ject would then be bid and administered by the City
and /or HCDC as one master contract in late 1986 or early
1987.
• 4. As an incentive to downtown merchants, the City's
revolving loan fund would be utilized to subsidize all
(or a percentage) interest payments on the bonded indeb-
tedness. The net effect for the property owners would be
an interest free loan based upon the lower square foot •
cost for service. The term of the loan would be between
five and ten years.
I have prepared an analysis of the net effect for two bond sales,
one assuming a ten -year term and another assuming a five -year
term. Assuming the City's revolving loan fund would subsidize
all interest payments, the total cost over ten years for the
City's subsidy would be $209,000. Over a five -year term, the
City subsidy would be $114,000.
As exhibit 1 details, a ten -year term would result in approxima-
tely an annual cost of 22.5 cents per square foot for each pro-
perty owner and a five -year term would amount to 45 cents per
square foot per property owner. The average cost for the 120
store owners over a five -year time period would be $666 per year,
and over a ten -year time period the average cost would be $333
per year.
This framework is presented as an alternative to a directly
funded loans funded entirely out of the City's revolving loan
fund. Through the interest rate reduction (as outlined above)
the investment through the City's fund would not be recoverable,
however the impact on the overall program would be minimized due
to the projected future growth available through excess incre-
ments for the program. .
In addition, by providing an annual interest rate subsidy ini-
tially at $38,000 per year (reducing annually), the City would be
in a position to immediately have additional funds available to
fund other priorities.
This approach is somewhat unique and must be explored in greater
detail by the City's bond counsel to determine its legality. In
addition, it implies that the required cooperative effort from
the downtown merchants could be obtained.
Revolving Loan Fund -- Priorities
Assuming that the City can meet its number one priority - -code
compliance relating to the downtown sprinkling issues, a substan-
tial fund would be available beginning in 1986 for other
City /Business development priorities. The HCDC discussed several
alternatives and is recommending a series of options. These
options include:
1. Commercial rehabilitation - -to facilitate improvement of
the front$ and rears of downtown commercial improvements.
Loans for this program could be structured on a reduced
interest basis and would generate continuing income to
"refund" the City's program. •
2. Venture capital. The primary business development growth
in most communities comes from within. The most dif-
ficult capital for entrepreneur's to obtain is the ini-
tial equity capital to successfully initiate and operate
a business. The Committee discussed potential availabi-
lity of the revolving loan funds to capitalize new busi-
ness ventures which have potential for substantial
growth.
3. Business recruitment and /or expansion. As a part of
business owners plans to move into the community or
expand their facilities, the City's revolving loan fund
can be used to leverage additional private, fixed asset
financing. Care should be given to maximize the City's
investment by diligently obtaining direct, private, state
and /or federal funds when available. The City funds
should be used to offset the business owners equity
requirements and reduce the overall interest rates
through a blended rate.
As a continuation of this discussion, the HCDC should analyze
these options in light of anticipated demands in each of the
areas. Based upon the proposed available funding, specific allo-
cations should be designated for each of the areas over the next
three years. This will provide a framework for the HCDC to begin
to determine the structure for marketing of the programs, review
of the requests, and establishing procedural requirements for
• underwriting and servicing specific allocations.
The overall structure of the program should establish a system
where loan repayments are repaid into a City's "Development
Fund ". In a sense, the City would be creating a second fund for.
reallocation (not TIF funds) as the paybacks are received.
Summary
Based upon our review, the City of Hutchinson has a unique oppor-
tunity to establish a comprehensive, locally based business
financing program. This program should be well conceived and
well established prior to any initial marketing efforts.
Appropriate underwriting standards and review processes should be
established as well as a system for loan servicing and business
follow up.
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EXHIBIT 1
City of Hutchinson, Minnesota
Assumptions: $400,000 principal, 10 -year term, 9.5% interest rate
Assumptions: Same with 5 -year term
Loan
Year
Interest
Principal
Balance
1
$ 38,000
$ 40,000
$360,000
2
34,200
40,000
320,000
3
30,400
40,000
280,000
4
26,600
40,000
240,000
5
22,800
40,000
200,000
6
19,000
40,000
160,000
7
15,200
40,000
120,000
8
11,400
40,000
80,000
9
7,600
40,000
40,000
10
3,800
40,000
--
$209,000
$400,000
Assumptions: Same with 5 -year term
10 Year: 22.5G /S.F. 11500 S.F. = $337.50 /year
5 Year: 45t , /S.F. 1,500 S.F. = $675.00 /year
120 Store owners $80,000 year = $666 /year (5 years)
120 Store owners $40,000 year = $333 /year (10 years)
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Loan
Year
Interest
Principal
Balance
1
$ 38,000
$ 80,000
$320,000
2
300400
80,000
240,000
3
22,800
80,000
160,000
4
15,200
80,000
801000
5
71600
80,000
--
$114,000
$400,000
10 Year: 22.5G /S.F. 11500 S.F. = $337.50 /year
5 Year: 45t , /S.F. 1,500 S.F. = $675.00 /year
120 Store owners $80,000 year = $666 /year (5 years)
120 Store owners $40,000 year = $333 /year (10 years)
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TARGETED MARKETING STRATEGY
City of Hutchinson, Minnesota
To be successful, a community based economic development programs
require very specialized approaches and strategies. Economic
development can be very complex and, therefore, a well
disciplined approach is required.
Review Organizational Needs
Prior to designing a strategy, it is important for a community to
review organizational structures used by communities who have
established successful development programs. Organizational
structures may include: housing and redevelopment authorities,
economic development commissions, local development corporations,
or combinations thereof. Whatever organizational form a com-
munity establishes, it is equally important that the individuals
comprising the organization have the required talents and skills.
The community must be prepared to answer in a prompt and effi-
cient way the questions that a prospective firm may have con-
cerning the community.
Community Needs Asessment
• We reviewed at length some of the data a community should review
prior to formulating a targeted marketing program. Much of the
information that a community needs in order to prepare its
targeted marketing strategy must come from the local community
itself.
This is an important reason for having a variety of people
involved in the strategy process. Frequently, business persons
have access to local, regional, and national data that will be
valuable to this effort. The business community, financial
institutions, educational institutions, government and civic
groups should all be represented and available as resources.
Except for data that can be obtained locally, a community is
likely to depend principally on census data and those reports on
labor that can be obtained from the State or through the State
library system. The following are information sources that may
be required by the City of Hutchinson to complete the Needs
Assessment:
• The Bureau of Labor Statistics
• Banks
• Utilities
• Dunn S Bradstfeet
• Business associations like the Chamber of Commerce
• The Bureau of Census - -1980 census data
•• County business patterns produced by the U.S. Department of
Commerce -- County business patterns lists annual data on the
numbers of establishments by size of employment and total
employment by county and SIC codes
The first step in designing a targeted marketing strategy is to
perform an analysis of both the external and internal environment •
of the community. Some of the external factors might include:
1. Fiscal constraints.
2. State policies.
3. Federal policies.
4. Economic conditions.
5. Technological changes.
Internal factors would include elements such as:
1.
Economic activity in
the community; i.e., retail sales, whole-
sale sales, new construction,
hotel /motel occupancy rates,
etc.
2.
Income levels.
3.
Employment data.
4.
Taxes.
5.
Housing; i.e., number
of units, age of housing, new •
construction.
6.
Physical environment;
i.e., in the surrounding area, land
uses, availability of
land, etc.
7.
Transportation.
8.
Utilities.
9.
Community services.
10.
Education.
11.
Climate.
12.
Industrial mix.
These elements should be reviewed to determine the strengths and
weaknesses of the community. We have included a review of the
strengths discussed at the workshop.
A third step in the process is to determine the potentials for
economic development. Commercial development possibilities and
retention program needs should be identified. By matching the
community's strengths, weaknesses, and desires with the loca- •
tional factors used by certain industries, a targeted marketing
program begins to take shape.
As an example, high technology and agribusiness food processing
firms have been identified as primary prospects for growth, relo-
cation, and /or expansion in Minnesota. The identification of
these firms can be determined by researching U.S. Department of
Commerce Standard Industrial Classification Codes. These codes
are identified in the Minnesota Directory of Manufacturers, which
can be obtained in most local libraries.
There are approximately 500,000 manufacturing firms in the United
States and, when combined with foreign firms, they represent a
broad market. There are a variety of qualifications that can be
applied to refine the broad market to a manageable list of high
potential prospects for the community. Qualifications the City
of Hutchinson may wish to consider would include:
1. The company's current location.
2. Whether it is a headquarter or branch location.
3. The company's net worth.
4. The company's current sales volume.
5. The current number of employees of the company and the
employment skills needed by the firm.
6. The year the company was founded.
• 7. The relationship of the company to other firms in the City
of Hutchinson.
By using the above criteria, the broad market can be reduced to a
primary prospect list to be contacted through a marketing
program. Business Development Services Inc. would be happy to
assist the City of Hutchinson in identifying major categories of
industry which have economic linkages with the City. In addi-
tion, the names of actual businesses in the upper midwest to
recruit could be identified and a specific program designed to
begin the recruitment process.
STRENGTHS
City of Hutchinson, Minnesota
Strengths Indicators /Keys
1. Hutchinson Development a. State -wide business contacts
Corporation b. Marketing network
C. Finance programs
2. Availability of utilities
(Sewage plant construc-
tion 1987/1988)
3. Industrial park develop-
ment
4. Labor force
5. Community support/
attitude
6. Vo- Tech -- nondestructive
metal testing program
7. Proximity to metro area
a. Heavy power users emphasis on
water supply and waste treat-
ment
a. Tie -in with utility usage
b. Fast track development
C. Quality /well situated develop-
ment
a. Quality /low cost labor
b. Training /skills
c. Non -union environment
a. Marketing network
b. Utilize direct business en-
dorsements /referrals
a. Corporate tie - ins( ?)
b. Related skills /research avail-
able `
a. Tie -in with labor supply- -
metro expansions
b. Business market analysis- -
Twin Cities, St. Cloud,
Mankato
C. Distribution center
d. Rural environment with metro
access (CEO preferences)
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