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cp06-11-85 cHUTCH INSON CITY CALENDAR WEEK OF June TO Junes e 15 • 1985' WEDNESDAY -12- NNE 12 -14 -- LEAGUE SUNDAY MONDAY TUERAY -9- -10- -11- A104f , 10:30 A.M. - Open Bids at City J Hall for 1985 Bondsi 1z A=0000/ 7:30 P.M. - City Council Meeti at City Hall L w �'une lt,f5.Ib.l�' THURSDAY -13- O F M I N N E S O T A C I FRIDAY SATURDAY -14- -15- - - J A Y C E E W A T E R C A R N I V A L - - I E S C O N F E R E N C E AGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 119 1985 1. Call to Order - 7:30 P.M. 2. Invocation - Reverend Wesley Vagle 3. Consideration of Minutes - Regular Meeting of May 289 1985 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - May 1985 2. Nursing Home Board Minutes dated April 22, 1985 3. Library Board Minutes dated June 3,1985 Action - Order report and minutes to be filed (b) Consideration of Appointment of Linda Willmsen to Library Board Action - Motion to ratify appointment 5. Public Hearin - 8 :00 P.M. (a) Assessment Roll No. 203 - Project No. 85- 01 -36, Letting No. 9 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll and award contract - Motion to waive read- ings and adopt Resolutions No. 8051 and No. 8055 (b) Assessment Roll No. 204 - Project No. 85- 01 -38, Letting No. 10 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll and award contract - Motion to waive read- ings and adopt Resolutions No. 8052 and No. 8054 6. Coipmunications, Requests and Petitions (a) Consideration of Status Reports By City Attorney: 1. Klockmann Property 2. Gutormson Property 3. Cameo Cleaners Sign 4. Storm Shelter Rules And Regulations 0 Action - (b) Report from Police Station Building Committee Action - CITY COUNCIL AGENDA - JUNE 11v1985 (c) Report from Recreation Facility Building Committee On Wading Pool 0 Action - (d) Consideration of Request for Use of Sidewalk for Sidewalk /Garage Sale Action - Motion to reject - Motion to approve request (e) Consideration of Request for Police Secretary to Attend Seminar June 14, 1985 Action - Motion to reject - Motion to approve (f) Consideration of Complaint Concerning Stray Cats Action - 7. Resolutions and Ordinances (a) Ordinance No. 8/85 - Ordinance Adopting 1985 Minnesota State Building Code Action - Motion to reject - Motion to waive second reading and adopt • (b) Resolution No. 8056 - A Resolution Presentation of Plans And Specifications To Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 8057 - Resolution of Appreciation for Bruce Ericson Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Recommendation from Hospital Board to Liquidate Portion of Hospital Property On East for Condominium Development (DEFERRED MAY 28, 1985) Action- Motion to reject - Motion to approve sale of land (b) Presentation by Attorney Ronald McGraw for Arthur Benjamin Regarding Deed Instead of Easement for Property Along Nemitz Building In Exchange for One Dedicated Parking Space (DEFERRED MAY 28, 1985) Action - (c) Consideration of Authorization To Proceed On City Parking Lots • Formerly Known As Wigen And Plowman Property (DEFERRED MAY 28) Action - Motion to reject - Motion to authorize proceeding CITY COUNCIL AGENDA - JUNE 11,1985 (d) Consideration of First State Federal Savings & Loan Association • Purchasing 18 Foot Strip of Land On Plowman Parking Lot (DEFERRED MAY 28, 1985) Action - (e) Review of Comprehensive Plan Map (DEFERRED MAY 289 1985) Action - (f) Consideration of Awarding Hid for 1985 Bonds (DEFERRED JUNE 119 1985) Action - Motion to reject - Motion to approve and award bid (g) Consideration of Flooding In Area of Fifth Avenue Southwest And Grove Street South (DEFERRED APRIL 9, 1985) Action - (h) Consideration of Awarding Contract for Letting No. 6 (DEFERRED JANUARY 7, 1985) Action - Motion to reject - Motion to approve awarding contract - Motion to waive reading and adopt Resolution No. 8053 • 9. New Business (a) Consideration of Commercial and Residential Refuse Rates for Junker Sanitation Action - Motion to reject - Motion to approve rate increases (b) Consideration of Accepting Settlement from American Family Insurance Group Action - Motion to reject - Motion to approve settlement (c) Consideration of Sale Proposal for Schimmel Property Or An Easement Action - (d) Consideration of River Bank Improvement Action - (e) Consideration of Fire Hydrant Relocation Action - Motion to reject - Motion to approve (f) Consideration of City Funding for T.H. 15 South, T.H. 22 and 7 • West, and T.H. 7 East Action - Motion to reject - Motion to approve city funding CITY COUNCIL AGENDA - JUNE 11,1985 (g) Consideration of Two -Way Alley Between Second Avenue And Third Avenue On East Side of Main Street Action - (h) Consideration of Request to Place Barricades On City Sidewalks During Excavation for New First State Federal Building Action - Motion to reject - Motion to approve (i) Consideration of Renewing Contract with D. A. Tange Company Action - Motion to reject - Motion to approve contract (j) Consideration of One Year Contract with D. A. Tange Company for Ongoing Risk Management Services Action - Motion to reject - Motion to approve contract (k) Consideration of Engineer's Report for Improvement Project No. 86 -01 Action - Motion to reject - Motion to approve engineer's report and set public hearing July 9, 1985 at 8:00 P.M. - Motion to waive reading and adopt Resolution No. 8050 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment • • • MINUTES • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 28, 1985 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The fol- lowing were present: Alderman Mike Carls, Alderman John Mlinar (arrived at 8 :32 P.M.), Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION In the absence of a pastor, there was a time of silent prayer. 3. MINUTES The minutes of the special meeting of May 7, 1985, regular meeting of May 14, 1985, joint City Council /County Board meeting of May 20, 1985 and Board of Review of May 22, 1985 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS . 1. FINANCIAL REPORT OF APRIL 1985 2. AIRPORT COMMISSION MINUTES DATED APRIL 30, 1985 3. HOSPITAL BOARD MINUTES DATED APRIL 169 1985 4. PARKS & RECREATION BOARD MINUTES DATED MAY 1, 1985 Mayor Stearns ordered the report and minutes to be filed. (b) RESOLUTION NO. 8049 - RESOLUTION FOR PURCHASE The motion was made by Alderman Carls, seconded by Alderman Tor- gerson, to waive reading and adopt Resolution No. 8049. Motion carried unanimously. 5. PUBLIC HEARING - 8 :00 P.M. (a) CONSIDERATION OF WINE LICENSE FOR BRUCE SANTELMAN, OWNER OF COUNTRY KITCHEN The public hearing was called to order at 8 :00 P.M. by Mayor Stearns. No one was present to object to the issuance of a wine license to • Bruce Santelman. Following discussion, the motion was made by Ald- erman Carls to close the hearing at 8 :10 P.M. The motion was sec- onded by Alderman Torgerson and unanimously carried. 1 CITY COUNCIL MINUTES MAY 28, 1985 Alderman Torgerson moved to approve and issue a wine license to Bruce Santelman at the established fee of $500. Alderman Carls seconded the motion, and it carried unanimously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY HUTCHINSON DOWNTOWN RETAIL ASSOCIATION FOR CRAZY DAY ON JULY 214, 1985 Following discussion, it was moved by Alderman Carls, seconded by Alderman Torgerson, to approve proposal No. 3 concerning no park- ing on Main Street from 6 :00 A.M. to 5 :00 P.M. on July 24, 1985. Motion unanimously carried. (b) CONSIDERATION OF STATUS REPORTS BY CITY ATTORNEY: 1. SLOCKMANN PROPERTY Mr. glockmann had contacted the City Attorney and stated he was physically unable to clean up his property at this time. The City Attorney had requested Mr. glockmann to submit a letter giving a date when the property would be cleaned up. If not complied with, he will be taken to court in two weeks. . 2. GUTORMSON PROPERTY City Attorney Schaefer reported he had informed Tom Gutormson that his rental property was not zoned for keeping all the autos he had on the premises. It was his suggestion that in lieu of court ac- tion, Mr. Gutormson give the City Council an acceptable date when the cars would be either housed or removed to some other location. After discussion, Alderman Torgerson moved that a court date of two weeks from today be set and if the matter was resolved before that time, the action be dropped. The motion was seconded by Alderman Carls and carried unanimously. The City Attorney stated that Mr. Gutormson intended to tear down the old shed and build a new one. The motion was made by Alderman Torgerson that the property owner be notified that there would be a court date set in two weeks if the shed was not torn down prior to that time. Alderman Carls seconded the motion, and it unanimously carried. 3. CAMEO CLEANERS SIGN It was reported this issue had been discussed at the May Planning Commission meeting. The City Attorney had sent Pat Smith a letter informing him to remove the sign. If not complied with, court ac- tion would be in two weeks. 2 CITY COUNCIL MINUTES MAY 28, 1985 4. STORM SHELTER RULES AND REGULATIONS The City Attorney stated he could not find a State Statute regard- ing shelters. However, mobile home parks with over 50 units should have a manager available at all times in case of an emergency and a posted plan for evacuation and /or safe keeping of residents during the time of an emergency. Each mobile home park is required to provide a community building. The Civil Defense Director and City Attorney were planning to meet with the mobile home park owners concerning an emergency plan. (e) CONSIDERATION OF REQUEST FOR ATTENDANCE AT ANNUAL LEAGUE OF MINNESOTA CITIES CONFERENCE JUNE 12 -14, 1985 Following discussion, the motion was made by Alderman Mlinar, sec- onded by Alderman Carls, to approve attendance at the conference. Motion unanimously carried. (d) CONSIDERATION OF REQUEST FOR CITY ADMINISTRATOR AND COMMUNITY DEVELOPMENT EXECUTIVE DIRECTOR TO ATTEND COMMUNITY DEVELOPMENT WORKSHOP JUNE 6 -7, 1985 • After discussion, Alderman Mlinar moved to approve the request. The motion was seconded by Alderman Carls and carried four to one, with Alderman Mikulecky voting nay. (e) CONSIDERATION OF REQUEST BY CITIZENS BANK & TRUST CO. TO PROVIDE HAYRIDES DURING GRAND OPENING JUNE 11 1985 It was moved by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the request. Motion carried unanimously. (f) UPDATE BY INSURANCE CONSULTANT DWIGHT TANGE ON CITY/UTILITIES/ HOSPITAL /BURNS MANOR INSURANCES Consultant Dwight Tange reported on the anticipated increases for insurance rates. It was his recommendation to wait for a report from Home Insurance before making a decision on insurance cover- age. (g) PRESENTATION BY RUFUS ALEXANDER REGARDING COMMUNICATION FROM HUTCHINSON UTILITIES COMMISSION Manager Rufus Alexander reported the Hutchinson Utilities planned to bury all overhead electric lines in the community. He request- ed the City Council to adopt a Resolution requiring every developer of commercial property to provide plans and specifications to the • Hutchinson Utilities Commission before a building permit was issued by the city to allow for placement of underground facilities. 3 CITY COUNCIL MINUTES MAY 289 1985 Following discussion, it was moved by Alderman Torgerson to approve the request and order the preparation of a Resolution. The motion was seconded by Alderman Mikulecky and unanimously carried. (h) CONSIDERATION OF REQUEST FOR USE OF SIDEWALK DURING OPEN HOUSE OF THE WINDOW SHOP After discussion, Alderman Carls welcomed the new business to town and moved to approve the request. Motion seconded by Alderman Mik- ulecky and carried unanimously. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 7/85 - ORDINANCE AUTHORIZING SALE OF MUNICIPALLY OWNED REAL PROPERTY LEGALLY DESCRIBED AS: LOT 119 BLOCK 39 SELCHOW- JORGENSON SUBDIVISION TO THE CITY OF HUTCHINSON It was moved by Alderman Carls, seconded by Alderman Mikulecky, to waive the second reading and adopt Ordinance No. 715. Motion car- ried unanimously. 0 (b) RESOLUTION NO. 8041 - A RESOLUTION AUTHORIZING DIVISION OF A PIECE OF PROPERTY INTO TWO SEPARATE PARCELS • The motion was made by Alderman Mikulecky to waive reading and adopt Resolution No. 8041. Alderman Torgerson seconded the mo- tion, and it unanimously carried. (c) RESOLUTION NO. 8042 - TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND Alderman Mlinar moved to waive reading and adopt Resolution No. 8042. The motion was seconded by Alderman Mikulecky and unani- mously carried. (d) ORDINANCE NO. 8/85 - ORDINANCE ADOPTING 1985 MINNESOTA STATE BUILDING CODE The motion was made by Alderman Carls, seconded by Alderman Miku- lecky, to waive first reading and set second reading of Ordinance No. 8/85 for June 119 1985. Motion carried unanimously. (e) RESOLUTION NO. 8048 - RESOLUTION FOR FUNDING OF BURLINGTON NORTHERN SPUR LINE IMPROVEMENTS It was moved by Alderman Torgerson to waive reading and adopt Resolution No. 8048. The motion was seconded by Alderman Mlinar and unanimously carried. 0 4 is CITY COUNCIL MINUTES MAY 289 1985 8. UNFINISHED BUSINESS (a) REPORT BY CITY ADMINISTRATOR ON COST FOR AIRPORT PROPERTY SURVEY City Administrator Plotz reported he had contacted the State of Minnesota and was informed the City of Hutchinson would need an airport property survey of zone A. The estimated cost for the certified survey would be $4,000 to $5,000 by Hansen Thorp Pel li- nen & Olson. Following discussion, Alderman Mikulecky moved to hire Hansen Thorp Pellinen & Olson to survey zone A as described. Motion sec- onded by Alderman Mlinar and unanimously carried. (b) PRESENTATION BY ATTORNEY RONALD MCGRAW FOR ARTHUR BENJAMIN REGARDING DEED INSTEAD OF EASEMENT FOR PROPERTY ALONG NEMITZ BUILDING IN EXCHANGE FOR ONE DEDICATED PARKING SPACE (DEFERRED MAY 14, 1985) Attorney Ronald McGraw suggested that a lease be drawn up instead of an easement for the property along the Nemitz building. He will prepare the proper wording and present it to the Council at a • later meeting. (c) CONSIDERATION OF COMPLAINT REGARDING PUBLIC NUISANCE PROPERTY (DEFERRED MAY 14, 1985) The motion was made by Alderman Carls, seconded by Alderman Mlinar, to defer action. Motion carried unanimously. (d) CONSIDERATION OF AUTHORIZATION TO PROCEED ON CITY PARKING LOTS FORMERLY KNOWN AS WIGEN PROPERTY AND PLOWMAN PROPERTY (DEFERRED MAY 14, 1985) Director of Engineering Marlow Priebe presented a report on the two city parking lots. No action was taken and the item was de- ferred to the next Council meeting. (e) CONSIDERATION OF AWARDING BID FOR 1985 TREE STUMP REMOVAL (DEFERRED APRIL 30, 1985) After discussion, Alderman Mikulecky moved to award the bid for 1985 tree stump removal to Crystal Tree Service at $1.35 per di- ameter inch. Motion seconded by Alderman Mlinar and unanimously carried. 9. NEW BUSINESS • (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS 5 CITY COUNCIL MINUTES MAY 28, 1985 It was moved by Alderman Torgerson, lecky, to authorize discontinuation unless other arrangements had been mously. seconded by Alderman Miku- of service on June 1, 19859 made. Motion carried unani- (b) CONSIDERATION OF FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION PURCHASING 18 FOOT STRIP OF LAND ON PLOWMAN PARKING LOT President Donald A. Glas offered $3,000 from First State Federal Savings & Loan Association to purchase the 18 foot strip of unim- proved land on the Plowman parking lot which would become a part of the parking lot for their new building. Following discussion, it was moved by Alderman Mlinar to postpone action and obtain other options for the next Council meeting. Alderman Carls sec- onded the motion, and it unanimously carried. (e) CONSIDERATION OF ADDITIVE ON SIDING AT LIQUOR STORE After discussion, the motion was made by Alderman Torgerson to ap- prove $500 expenditure for a stain additive on the liquor store siding. Motion seconded by Alderman Mikulecky and carried unani- mously. (d) CONSIDERATION OF PAYMENT FOR DAMAGE TO PART TIME POLICE OFFICER'S • VEHICLE Following discussion, Alderman Carls moved to approve payment of $249.11 and to direct the City Attorney to attempt to collect the damages. The motion was seconded by Alderman Torgerson and unani- mously carried. (e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY KEN NORTON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCY After discussion, it was moved by Alderman Torgerson to approve the conditional use permit and to waive reading and adopt Resolution No. 8047, with contingency. The motion was seconded by Alderman Carls and carried unanimously. (f) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED TO COUNTY BY HERB FILK (HASSAN HEIGHTS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mlinar, sec- onded by Alderman Carls, to approve the preliminary plat and to recommend approval to the County. Motion unanimously carried. (g) CONSIDERATION OF SIGN REQUEST SUBMITTED BY JERRY BROWN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION 0 0 CITY COUNCIL MINUTES MAY 28, 1985 After discussion, it was moved by Alderman Mikulecky to approve the sign request. Alderman Torgeson seconded the motion and carried unanimously. (h) REVIEW OF COMPREHENSIVE PLAN MAP The motion was made by Alderman Mikulecky to defer action to the June 119 1985 Council meeting. Motion seconded by Alderman Mlinar and unanimously carried. (i) CONSIDERATION OF APPLICATION FOR "ON SALE" NON - INTOXICATING MALT LIQUOR LICENSE FOR BRUCE SANTELMAN, OWNER OF COUNTRY KITCHEN Following discussion, Alderman Carls moved to approve the applica- tion and issue an "on sale" non - intoxicating malt liquor license. Alderman Torgerson seconded the motion and carried unanimously. (j) CONSIDERATION OF PLANS AND SPECIFICATIONS AND ADVERTISEMENT FOR BIDS ON PROJECT NO. 85 -01 -39 It was moved by Alderman Mlinar, seconded by Alderman Carls, to ap- prove the plans and specifications and open bids for project No. • 85 -01 -39 on June 20, 1985 at 2 :00 P.M., and to waive reading and adopt Resolution No. 8043. Motion unanimously carried. (k) CONSIDERATION OF ASSESSMENT HEARING FOR IMPROVEMENT PROJECT NO. 85 -01 -24 The motion was made by Alderman Torgerson to approve Assessment Roll No. 205 and set a public hearing June 25, 1985 at 8 :00 P.M. and to waive readings and adopt Resolutions No. 8044 and No. 8045. The motion was seconded by Alderman Carls and carried unanimously. (1) CONSIDERATION OF ORDERING PREPARATION OF ENGINEER'S REPORT ON IMPROVEMENT FOR 1986 PROJECTS Alderman Carls made the motion to approve ordering the engineer's report and to waive reading and adopt Resolution No. 8046. Motion seconded by Alderman Mikulecky and unanimously carried. (m) WITHDRAWN FROM AGENDA (n) CONSIDERATION OF AUTHORIZATION TO PURCHASE VAN FOR MOBILE IMAGING SERVICES AT HUTCHINSON COMMUNITY HOSPITAL Following discussion, Alderman Mikulecky moved to approve the pur- chase of a van and conversion cost for approximately $14,000. The . motion was seconded by Alderman Torgerson and carried unanimously. 7 CITY COUNCIL MINUTES MAY 28, 1985 E (o) CONSIDERATION OF REQUEST TO PURCHASE ULTRASOUND MACHINE FOR HUTCHINSON COMMUNITY HOSPITAL After discussion, it was moved by Alderman Carls, seconded by Ald- erman Torgerson, to approve the purchase of an ultrasound machine at an estimated cost of $759000. Motion unanimously carried. (p) CONSIDERATION OF REQUEST TO PURCHASE HEMATOLOGY CELL COUNTER FOR HUTCHINSON COMMUNITY HOSPITAL Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mikulecky, to approve the purchase of a hema- tology cell counter for approximately $37,800. Motion carried unanimously. (q) CONSIDERATION OF RECOMMENDATION FROM HOSPITAL BOARD TO LIQUIDATE PORTION OF HOSPITAL PROPERTY ON EAST FOR CONDOMINIUM DEVELOPMENT A presentation was given on the proposed use of 4.5 acres of the hospital's easternmost property for the Greencastle retirement con- dominium project. Following lengthy discussion, the motion was made by Alderman Tor- . gerson to approve the potential sale of 4.5 acres of hospital land. Alderman Carls seconded the motion. Alderman Carls amended the mo- tion to delay action until the next Council meeting. The motion was seconded by Alderman Mlinar. Alderman Torgerson moved to with- draw his motion. Alderman Carls seconded the motion. The motion was made by Alderman Carls to table until the June 11, 1985 Council meeting. Motion seconded by Alderman Mlinar and unanimously car- ried. (r) CONSIDERATION OF SURVEY OF SEWAGE TREATMENT PLANT SITE After discussion, Alderman Torgerson moved that the seller provide the City of Hutchinson with an updated survey prior to the closing date. Motion seconded by Alderman Mikulecky. Alderman Torgerson amended the motion for a June 11, 1985 deadline. The amended mo- tion was seconded by Alderman Mikulecky and carried unanimously. The main motion unanimously carried. After further discussion, Alderman Carls moved to reconsider the item. Motion seconded by Alderman Mlinar and carried unanimously. The motion was made by Alderman Carls that the City of Hutchinson pay the fee for the survey. Alderman Mlinar seconded the motion, and it carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR • CITY COUNCIL MINUTES MAY 28, 1985 City Administrator Plotz commented on a complaint regarding a stor- age shed which was damaged when the dumpster next to it was being emptied by Junker Sanitation. It was reported that the committee working on the airport dedica- tion for June 16 wished to print a brochure publicizing the event. Alderman Mikulecky made the recommendation to approve the airport dedication brochure. Motion seconded by Alderman Mlinar and car- ried unanimously. (b) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar commented on the debris lying in the trail behind Happy Chef. (c) COMMUNICTIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson inquired about the city's policy regarding street lights. (d) COMMUNICATIONS FROM ALDERMAN PAT MIMECKY Alderman Mikulecky reported he had received telephone calls from • neighbors regarding trucks using Harrington Street to work on the new recreation center. The weight of the trucks was tearing up the road. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mikulecky, seconded by Alderman Torgerson, to approve the claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:15 P.M. we E • • FibnLaxA 01011 No. 6601-00/1: Aaas"I 11" ass DardN 1916 Iowa C•404 Period In which permits issued PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH U.S. otPAnT Tor Com OF TM{ ClrWo •YmeaY OF (Pare eawa emy e,rae in soar a ad"") REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 0103500 41 9 9999 095 B 11 26 0 2730 camsus ust ONLY HONER PITTMAN BLDG OFF CITT HALL 37 WASHINGTON AVE WEST HUTC HINSON NN SS350 Has the Weelrepbie es"Mil* of this permit system cheated "as this Period? ® No O Yes - Explain in comments If M Permits were Isawd daring this MAIL THIS Bereee of the Cw■es lease read the instructions before period, enter (X) in hex and refers bm ❑ COPY TO 1201 East Troth Street arpleting fern. For further help. Jeffersonville lad. 47132 all collect (301) 763 -7144. Section I - NEW RESIDENTIAL HOUSE- 1m" PRIVATELY OWNED PUKXLY OWNED Nader Val 11 of Number veiwtiom of KEEPMG BUILDINGS AND N0' MOBILE HOMES y ttatu1■art A n stn come) (t■ty tau.lprq �ucta^ r(1) U) hl le) One - family houses, detached 101 One - family houses attached, each unit parr& separated from adjoining unit(s)'by a wall that extends from ground to roof 102 Two - family buildings 103 Three - and four - family buildings 104 Fiver -more family buildings 105 TOTAL (Seas of 101 -105) (4 Permits) 109 5 5 359,671 Mobile homes 112 5 5 - - -- Section Ii - NEW RESIDENTIAL HON MIVATELY OWNED PUBLICLY OWNED Nut■ba vslWim of Numb" Valuation of HOUSEKEEPING Item BUILDINGS cmstructim (daft c«n) construction (ONt cars) Ildings Rooms klMg ■ R0 a 0p pal (b) (c) fit) lei I11 1 ) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section III - NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Nueeer valnatir of Naaaa vNwtim of BUILDINGS I Ildin s nl with BW10 ow K rants mastrecliea (cat crb) emstradtr (Omit cents) IS) (b) le) le) lei 10 W Amusement and recreational buildings 316 1.007.1150 1 Churches and other religious buildings 319 Industrial buildings 320 Parking garages n to general public) 321 Service stations and repair garages 322 Hospitals and other institutional buildings 23 Office, bank, and professional buildings 324 Public works and utilities buildings 325 Schools and other educational buildings 326 Stores and other mercantile buildings 327 1 - 25,000 Other nonresidential buildings 328 5 12,377 Structures other than buildings 329 2 13.480 Section IV - ADDITIONS AND ALTERATIONS °ra c An increase in the number of housing w _ units (in the housing units column, c enter only the number of additional o units) 433 ma- No change in the number of housing units 434 38 138,298 -c ° A decrease in the number of housing M a units (in the housing units column, .9 enter only the number of decreased oc w units) 435 Residential garages and carport (attached and detached) 1436 1 5,000 spi a trio All other buildings and structures 437 7 ,- 297,552 1 25,000 3 -Sign Permits 69 - Total Permits IuwaeGONTZNUEONRertrae Not —0- 51,884,228 -Total Valuation - d- ("--, ) Settles V - CONVERSIONS PIIIVATtIT OWNED PUIUCLT OWNED *Alt l Valuation of wwwm Valuatla of Item Ne. housing bmitillogs units construction fawr awral ldlrg MpnMg emits 0omt wtim (Olrf anal lal (b) (c) (dl (a 10 (gl Nonresidential and nonhousekeeping buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and nonhousekeeping buildings 541 Section VI - DEMOLITIONS AND #h4r RAZING OF BUILDINGS One - family buildings attached and detached 645 <.,r >~• -n•rt .. - Two-family buildings 646 Three- and four - family buildings 647= 'T' " -_.�• ' ry' Five•or -more family buildings 648 All other buildings and structures 649 -+!f+ � ✓ - >� -.- . Sc" YII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional information for each individual permit valued at 5500.000 or more entered In sections I through V. aeNo. troN SFw� DnR�11011 Nam 1110 NAni al Ownership Yrh 1X1 Valuatl{�pn of Cartsbtr%af Number of Mafl Nuaber M ewtwr or bulldr ern 140n1rf carts) "its buildings (a) Ibl (c) (d) (a) (0 W Kind of Recreation Center 6 rsity g -_ 9V t4hfP99D------- ❑Privats Swat g_Pool-- --- -__ Sits Wens 3Z S1a8hiOQYAn ItYe� _Kest _ _ ®Pablle 318 900 Harrinciton Hutchinson. MN 55350 1$3,007,8511 0 1 Kind of building ----------------- - - - - -- ❑Private -------------------- Sitsadtreu ----------------- ---- -- ❑ Public Kind of bailding ----------------- - - - - -- ❑Private -------------------- Kind of building _______________________ ❑PrivaU ' _______ ______ Sits addreis _______________________ ❑Pmlie Kind of building _______________________ ❑Pfivate 5f4 eddnais _______________________ ❑Public Kind of building 1 _______________________ ED Private ____________________ Siw sOOrns _______________________ C3 Public Kind of building _______________________ C] Private ________________ Sib adorns ______________ _________ ❑Public Kind of building _______________________ ❑Private -------------------- SI= stlOrna Public KIM of building _______________________ ❑Private Sits adorns _______________ ________ ❑Public Ca to Item 329 - $7,000 - Swimaing Pool $6,480 - Deck Around Existing Swimming Pool Nam of proem to contact regarding this report Telephone Hoofer Pittfaan I Area code N~ Extension Title Building Official 1 6 12 587 -5151 210 0 0 0 BURNS MANOR MUNICIPAL NURSING HOME Minutes - April • The Board of Directors for Burns Manor Municipal Nursing Home met Tuesday, April 22, 1985 at Burns Manor, 4:30 p.m., President Leslie Linder presiding. Members present: Les Linder Rev. K. Duehn Gloria Dansereau Larry Graf Mike Carls Eldred Miller Esther Kuehl David Jensen Mavis Geier Members absent: None MINUTES OF PAST MEETING A motion was made by Gloria Dansereau and seconded by Esther Kuehl to approve the minutes. All were in favor. Motion carried. ACCOUNTS PAYABLE A motion was made by Keith Duehn and seconded by Larry Graf to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $43,022.45. All were in favor. Motion carried. In addition to the accounts payable, a motion was made by Mike Carls and seconded by Gloria Dansereau to authorize for payment, $14.75 for Nursing Board Laws and Nursing Board Rules. All were in favor. Motion carried. FINANCIAL REPORT The Equal Rate Escrow account is approximately $160,000.00, not including interest. The Escrow amount will be reflected in the audit as an expense. The low rate of occupancy is causing financial problems. OLD BUSINESS: A. Case Mix Reimbursement. As soon as the law is passed and the correct information is available, the information will be re- leased to the news media. The reimbursement rate is unknown. B. Preadmission. McLeod County preadmission screening team has assisted 79.5% of the elderly to remain in their own home. The information is from Health Future Institute, Minneapolis, Mn. The period of time used for the study was not stated. C. Reappointment. Larry Graf was reappointed to serve another • term as a director on the board. NEW BUSINESS: A. Entertainment. A motion was made by Mike Carls and seconded by Keith Duehn to pay LeRoy Karg, $50.00 for entertainment Sunday July 21, 1985. All were in favor. Motion carried April Minutes Page 2 B. Occupancy Rate. The advertizing for Respite /Short Term Care was not promoted due to a 97.78 occupancy rate in February and part of March. C. Marketing Strategy. Burns Manor's target market is Skilled Nursing Home Care. a. Advertising. KDUZ, Church papers, Hutchinson Leader and the Metro papers. b. Marketing Objectives or Goals. Promote awareness of Burns Manor's services and project Burns Manor's per diem rate. Services will be advertized as Long Term Care /Short Term Care. Free Transportation to Burns Manor will be an _attractive plus. A lengthy discussion followed. A motion was made by Eldred Miller and seconded by Keith Duehn to promote Burns Manor on KDUZ, $2,000.00 was authorized. All were in favor. Motion Carried. A motion was made by Eldred Miller and seconded by Esther Kuehl to authorize $2,000.00 for publications in print. All were in favor. Motion carried. 0 D. Storm Policy. Burns Manor's Tornado Storm Policy was discussed. The possibility of window breakage in Day rooms was a concern. E. Home Health Care. Mrs. Geier, Administrator, was directed to inquire about the joint venture in Home Health Care between Hutchinson Community Hospital and Glencoe Area Health Care Center. F. Comparable Worth. Minnesota Department of Employee Relations will be publishing special guidelines for nursing homes in May or June. The department notified us that they will be providing workshops in May or June. G. Veterans. The Administrator has applied for a contract to furnish Nursing Home Care for Veterans. There being no further business, a motion was made by Keith Duehn and seconded by Eldred Miller to adjourn the meeting. All were in favor. Motion carried. The Burns Manor Board of Directors will meet Thursday May 23, 1985 at 4:30 p.m., in the Annex Sun Porch at Burns Manor Municipal Nursing Home. ResgeAtfully ,s13PmittOa: ' ATTEST: ,- Mavis J. Ge r cretary June 3, 1955 T:,e library board met on June 3, 1935, with the following ::;embers present: Ralph Bergstrom, merry Lilertson, Elaine Clay, John 3orroclka, :+lbert Linde, Paul Ackland, Sue O'3rien, :orita Levy, and Mary Menke. The bookmark /folder being prepared for distribution at the Open house was shown to the Board. The boo'krArk will include a drawing of the build- ing, services offered by the library, and a history. Price is estimated to be no more than 5160.00 .`or 2,000 copies. alph Bergstrom, reported on McLeod County Co ^cissioners' action of with- holding full funding for Fioreerland Library System. Ralph talked with all the commissioners except Mel Lose. Yary Henke attended a ?•:cLeod County Com,nissioners r,eeting on M%v 28, 19 °5 at the invitation of Grant Knutson, county co-.,,nissioner. ecause of the co^inissioners' action, the library hours will be cut 1;? hours a week. Yary reported "hat the 1;2 hours is being cut on Saturday afternoon with the closing tire changed from 5:30 to 4:00. Summer hours for the library are as follows: Monday, -.ednesdav, and Thursday; 1:00- -9:00, Tuesday and Friday; 1:00 - -6:001 Saturday; 1:00- -4:00. e s7nle of the wood stain to be used on the library furniture ordered from D.Y.O. was shc•.n to the Board. .:ohm. Horrocks moved thaAtce stain used on the new library furniture should •catch the refinished sample of Carnegie library woocwcrk prepared by ilbur Johnson. Albert seconded the motion. The motion passed. :e re_rlacement of Dena = verson on the Library and was the next item of business. Linea `•Villr.sen has exr,ressed interest in the position and has also been race -*°ended by laver *Hobert Stearns. Faul Ackland moved Lind.. '-:411. -sen be reco..a- ,ended to the City Council for appointment to the Library Board. She will replace the late Sena Iverson. v ohn . :crrocks seconded the motion. Motion passed. "1=2ine Clay Proved to adiourn the meeting. Paul hck?a-:d seco-ded t' -:e notion. l•*�otion passed. t/ �ecre :-ry 1 Fro Tem E All 03�•1234� 0� 0 Fabric � d�yTy • Hutehinon, Mkmeacts 55350 SNP June 4, 1985 Mayor Robert Stearns and City Council City Hall Hutchinson, MN 55350 Mayor Stearns and members of the Council: The Hutchinson Library Board recommends the appointment of Mrs. Linda Willmsen to the Library Board to fill the vacancy on the Board. Mrs. Willmsen will be replacing the late Gena Iverson. • • Sincerely yours, HUTCHINSON LIBRARY BOARD Ralph W. Bergstrom President PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUESDAY, MAY 21ST, 1995. 0 PUBLICATION NO. 3413 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 203 Hutchinson, Minnesota May 14th,1985 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.M. on the 11th day of June, 19859 in the Council Chambers of City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Carlisle Street by the construction of Grading and Gravel Base and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections Will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota • Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is $11,364.00. �L�- Y-t i Gary D. P1 z, City dministrator • i • CJ RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 203 Resolution No. 8051 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of Carlisle Street by the construction of grading, gravel base and appurtenances, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: I. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the let day of January, 19_, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from , 19_, until the 31st day of December, 19 . To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the lst day of October, 19_; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 109 or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 11th day of June, 1985. City Clerk If Mayor RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING 90. 9 Project No. 85 -01 -36 Resolution No. 8055 WHM EAB, pursuant to an advertisement for bids for the improvement of Carlisle Street by the construction of Grading, Gravel Base and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisements Erickson 6 Templin Contracting $ 89741.50 Wmm. Mueller 8 sons, Inc. $12,055.00 AND WHEREAS, it appears that Erickson 6 Templin Contracting of Hutchinson is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED B? THE CITY COUNCIL OF HOTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Erickson & Templin Contracting of Hutchinson in the name of the City of Hutchinson, for the improvement of Carlisle Street by the construction of Grading, Gravel Base and Appurtenances, according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. • 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 11th day of June, 1985. 6 City Clerk 0 Mayor r-j LJ Q� PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUESDAY, MAY 21ST, 1985. iPUBLICATION NO. 3414 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 204 Hutohinson, Minnesota May 14th, 1985 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council rill meet at 8:OO P.K. an the 11th day of June, 1985, in the Council Chambers of City an at Hutchinson, Minnesota, to pass upon the proposed a for the improvement of School Road and Eighth Avenue B.Y. by the construction of sanitary meter, ratermain, storm serer, grading and gravel base and appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota • Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. • Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under its may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is $65 9658.00. 2"KL Gary DUlotzlkSity Administrator 11 • • RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 204 Resolution No. 8052 WHEREAS, purauant to proper notice duly given as required by lax, the Council tips met and heard and passed upon all objections to the proposed assessment for the improvement of School Road and Eighth Avenue N.W. by the construction of sanitary eewer, watermain, storm sewer, grading, gravel base and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCSINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the let day of January, 19_, and shall bear interest at the rate of percent per annum as set down Dy the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from , 19, until the 319t day of December, 19_. To each subsequent installment _ when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 19_; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 319 of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 11th day of June, 1985. City Clerk Mayor RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 10 Project No. 85 -01 -38 16 Resolution No. 8054 WHEREAS, pursuant to an advertisement for bids for the improvement of School Road from Carolina Avenue to Eighth Avenue and Eighth Avenue from School Road to 2501 West by the construction of Sanitary Sewer, Watermain, Storm Sewer, Grading and Appurtenances, bids were received, opened and tabulated acoording to law, and the following bids were received complying with the advertisement: Gaub, Inc. ;53,827.00 Juul Contracting Company $542056.20 AND WHEREAS, it appears that Gaub, Inc. of Olivia, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Gaub, Inc. of Olivia, Minnesota in the name of the City of Hutchinson, for the improvement of School Road from Carlinia Avenue to • Eighth Avenue and Eighth Avenue from School Road to 2501 West by the construction of Sanitary Sewer, Watermain, Storm Sewer, Grading and Appurtenances, according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 11th day of June, 1985. Mayor City Clerk 0 REPORT OF POLICE STATION BUILDING COMMITTEE Introduction Background of Committee Priorities A. Use limited available funds B. Use current facilities if possible C. Provide safety to officers, and public D. Provide for police service for future of Hutchinson E. Cost effective, functional Requirements of Facility A. Components 1. Secure cluster 2. Administration 3. Public area B. Safety C. Function Site Alternatives A. Old fire hall B. City Owned • C. Purchased Motion for Allocation of Funds to secure architectural firm to provide for site study to begin, project costs, etc. (est. $ 5,000.) Committee: Dean O'Borsky Pat (Mrs. Bob) Durfee Sgt. John Gregor Phyllis (Mrs. Bob) Hegrenes Officer Chuck Jones Ken Gruenhagen Chad Piehl Norman Tulman Dick Burgart Russell Meade 11 E. J. PINSKE BUILDERS Gaylord, Minnesota 55334 June 6, 1985 Korngiebel Architecture 45 Washington Avenue E. Hutchinson, Minnesota Re: Recreation Facility Hutchinson, Minnesota Gentlemen: EDWARD J. PeTerVINfkE Telephone 612 237 -2177 Our pool sub- contractor has informed us that the latest possible date of notification to proceed with the wading pool at the same price is July 15th. Sincerely, (a—,t= • E. J. Pinske E 0 Mayor & City Council City of Hutchinson Washington Ave. West Hutchinson, MN. 55350 Gentlemen: Snyder Drug -Ben Franklin 218 -228 South Main St Hutchinson,MN. 55350 May 30, 1985 Snyder Drug and Ben Franklin would like to hold a sidewalk /garage sale • on the sidewalk in front of our respective stores on Tuesday June 18 from 9AM to 5 PM. We would like your permission to use the sidewalks in front of our stores as the whole of the Downtown business community does each Crazy Days. We will provide ample space for people to walk, and if you wish we will place no parking signs in the spaces in front of our stores to further provide for the safety of the shoppers. Please place this item on your June 11 council agenda so that action can be taken before we are committed for advertising. Please notify either Dick Bauch or Ted Beatty as to whether either of us need be present at the June 11 meeting, as one or the other of us will be glad to. Yours Y Y s Ted Beatty, Owner Snyder Drug L� / -d, • POLICE DEPARTMENT MEMORANDUM DATE May 14, 1985 • • TO FROM SUBJECT Mayor and City Council Dean M. O'Borskv. Chief of Police Seminar I request permission for Police Secretary Nancy Buss to attend the seminar, "How to Manage the Office Staff" on June 14, 1985. A copy of the agenda is attached. 41-E' A + BRAND NEW SEMINAR 'ImLlIffAt 1 to �QmT Outline 3 Ile Working Manager"— • Dc�r:4 rn t .,f,n ^dente enough to he ahie to "I "I aY • Balancing Your Time Between ;,ay a 4VOtlahn . don't limow" or roc- . Effectively Dlanaging the Being a Manager and One Who your help." Asa • O ®ce Staff StID Has Techn1ca11Qerical Work . An emollee mass. in lieu of rehmd. receive crests for full tuition charges to be appiied to anv one coupe. on howrver. cancel this yryerment pursuant to the tullowing: The postmark date on your confirmation or the dale to Do How Your Credibility b Affected • Clarifying the office staff respons�bdities Understanding Y� boss' priorities for l . • by What You Do •Setting Performance goals with the office ! y� job` ' a ', • t3ehaviorsahat add to or detract from your staff fsl,: A, Which decisions can you safely make on ' , `personal power and image • Giving feedback for midcourse corrections . -.�? , `,t �i... } ,• ,,, ± ' . Her as an equal •Helping low performers to become high ;� � dedsions must you refer to yotr< r with culler management staff performers "someone" ; mfr? `l ' • Ten to have powerful verbal skill so ul • Handling the complaint that is • How to find out how you're doing as a new others wffi listen'when you talk , not "pulling tress share of the work Toad' office manager ; : `� • • Modelurg— setting the right example for • Rewarding exceptional performance' "; , ' ' How to get what you need fn do the job = `.. your staff l' • Moving smoothly into hi test and office ' • De —The key to your success , „ How to say "no, when you must -How to automation without staff resistance or the r f' 1! ;' •: How to tell if you're not delegating enough ,yi,'know yl>eir You're being tested! tNew it wont work" attitude . ...�:: • Getting classical obstacles to �' �l� a6 ibst -ahva tested) �•. trrarragas, ys g� ' and using office computers to help. ' ebo • Malang preserrtahons that " Y� not to create fear and resistance from ; � delegate- howyto folio v 1, E computerphobia tip= monitoring Progress without `•'� t 5{>ecial Problems for the Office Creating a Team of the ` j. ` �0 -''t ; . V , Manager, "�6e Persia in the • Office Stab IOw Your Credibility is AtTected , . 4 a by What You Think .. • Why missy know boa • How to handle disagreements among you what you tour office staff • How do you see yourself? As a superclerk or . ciders important to How to correct conflicting instructions given ::.as iamanager? .', ,;,. • Your boss''. priorities are your priorities . office staff by other managers Youll get treated according to the way you •How to contribute to the company image •Getting People to think of 'Svc ": instead of ` ' see yourselfl ' ` , ' •Mapping your career development , "one" —How to create a team out of individ- • Making the traumatic move fiom relatively • Setting your goals and getting your many ual agendas and individual interests . 9 of unstress<ui worker positron to stressful 'ger to help you,• to serve as your mentor . Getting the team to work together to meet manager role •How b?;determine'the right kick for yore almost impossible deadlines • How.tri use your authority without being organization ' • Five ways to reward cooperation for a "bossy" and alienating those you need most • Defining your professional image improve - team effort to insure yore srrocess imerit plan b Regigrallun Fee and Cancellation Polley —The ke for this seminar a $165 per pers For three or more completed portion bears to the total length of the se sonar. plus 25% of the total cost of the course. cox to atterdiryt the same seminar. the fee per person is S155. The entire fee s payable seven calendar days Minn to exceed $100. If you complete 75% of the course. m refunds will be made iou. the semmar. Fee includes all wwrkkwwk malenals. seminar instruetiom and refreshment breaks. Lurch or, your Fred Pryor Seminars. Inc . will acknowledge in writing valid notice of cancellation from you within tin 001 his own. Fred Pryor Seminars. Inc. will notify you in writing or by phone of yusm a eptance for enrollment in this mess days after the receipt of you notice. Within thin 4301 business days after the receipt of ,.our ryA,c. the seminar. Pnp}ram roan are 9:00 a.m. to 4,00 p.m. refund due you will be delivered by mad to the address furnished by you. L'pun acceptance by Fred Prior Seminars. Inc., your enrollment becomes a legally binding conAtW. You may. An emollee mass. in lieu of rehmd. receive crests for full tuition charges to be appiied to anv one coupe. on howrver. cancel this yryerment pursuant to the tullowing: The postmark date on your confirmation or the dale any date. offered by Fred Pryor Seminars, Inc. This will be awarded within ten f loo hosmess dass ut n-s:p; or "f the phone cuntirmaiiun will he presumed to be the date of enrollment arid therefore the date that the regis- phoned mgoest to tramfer. Credit most be used within six 161 months elf original enrollment date. our a will h teirkm I= auhmined becomes a legal,, enforceable contract. considered void. If v o should desire to cancel wiur enrolment. yvw may merely mail a letter or place a phone call so indicating Fred Pryor Seminars. Inc. win no negotiate any promissory instrument received as pavmerg of twtxm our other to Fred Pryor Semonam Inc. The effective date of cancellation will be the postmark. if mailed. m the date of charges prior to the completion of 50% of the course. Prkt to such times. such iastrumew may It trans - wow phone call. If you give such no oce of cancellation within one 451 bu ness days after the contract becomes felled by assignment to purchasers, emploved by Fred Prior Seminars. Inc. and %to shall he SWk t to all legally enli then an flown fees paid by you will he refunded, regardless of whether the seminar has defenses against Fred Pryor Seminars. Inc. been held. Recognising yooa real desire to impmvv worn professional skis so as to better serve ymr clients needs. this If yo give written nonce art cancellation following the fifth business day after the registration form submitted course is offered without entrance regwrements, credit for finmous crnirses, or grading system. If s sex ennil- heroires a legally enimceahle contract. bar beknre the start of the course. ail witkm lees. cue% 15% of the lees obligation to conduct himself in a husmesslike manner while in attendance and Fred Pryor Sernewn. Inc. total cost of the cswrse. rut to exceed 450, will be refunded to you, assumes no resporwhlity for materials missed because of absence. If yea give wnnvn notice after the gut oil the course, but More completion of 75% of the coupe, the anoint Fred Prior Seminars. Inc. is licensed by the Slate of Minnesota as a private Khi ol. iinemtd by Fred H. charged nor iuio,n fees will not exceed the pro rata pocttlnm If the total her tuttmn fees that the length •t the Pnnr. UvMr. and is mantwm d at XKIO Jnhn.m Drnc. Shawnee Nl s ,n. Kansas 662115. JaUra' e1 J•ala C S N! !! ' T • ro� ,lUN i9�5 / N � tD oz AV ' e f • loos l��w;s �Y� ORDINANCE N0. 8/85 ORDINANCE ADOPTING 1985 MINNESOTA STATE BUILDING CODE . AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE: PROVIDING FOR IT'S ADMINISTRATION AND ENFORCEMENT: REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT, USE, HEIGHT, AREA AND MAINTENANCE OF ALL BUILDINGS AND /OR STRUCTURES IN THE CITY OF HUTCHINSON: PROVIDING FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREFORE; PROVIDING PENALTIES FOR THE VIOLATION THEREOF: REPEALING ORDINANCE N0. 662 OF THE CITY OF HUTCHINSON AND ALL OTHER ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT THEREWITH. The City Council of the City of Hutchinson does ordain as follows: Section 1. Building Code. The Minnesota State Building Code, established pursuant to Mn. Stats. 16B.60 through 16B.73, one copy of which is on file in the office of the City Clerk of Hutchinson, is hereby adopted as the building code for the City of Hutchinson. Such code is hereby incorporated in this ordinance as completely as if set out in full. A. The 1985 Edition of the State Building Code effective 1/14/85 adopts by reference, the following codes. (1.) 1982 Edition of the Uniform Building Code, identified as "UBC ". (2.) 1984 Edition of the National Electrical Code, identified as "NEC". is (3.) 1981 American National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walks, identified as ANSI A17.1 - 1981 and Supplement, ANSI A17-1a - 1982. (4.) Minnesota Plumbing Code, Minnesota Rules 4715.001 - 4715.5600. (5.) Flood Proofing Regulations, June 1972, Office of the Chief of Engineers, U.S. Army. (6.) Minnesota Heating, Ventilating, Air Conditioning and Refrigeration Code, Minnesota Rules 1345.0010 - 1345.3000. (7.) Rules for Energy Conservation Alternatives in Construction Minnesota Rules 1325.0600 - .0700 adopts by reference the 1983 CABO Model Energy Code. (8.) State of Minnesota Manufactured (Mobile) Home Rules, identified as Minnesota Rules 1350.0100 - .9200. (July 31, 1983) (9.) Standards of Performance for Solar Energy Systems and Subsystems Applied to Energy Needs of Buildings, 1977 Edition, identified as Minnesota Rules 1325.1000 - .9500. B. Mandatory Appendices. In addition to those items listed above, the following Appendices, Standards and Supplemental Materials referenced in the • Code are hereby adopted by reference as part of the Building Code in the City of Hutchinson and incorporated into this ordinance as completely as if set out in full. 7-Q., Ordinance No. 8/85 Page 2 (1.) Minnesota State Building Code, Technical Requirements for Fallout Shelters, Minnesota Rules Chapter 1330. (2.) Minnesota State Building Code, Variations in Snow Loads, Minnesota Rules Chapter 1365. (3.) 1982 Uniform Building Code Appendix Chapter 35. (4.) Minnesota Plumbing Code, Minnesota Rules 4715.3900 - 4715.4100. C. Optional Appendices. The following Appendices, Standards and Supplemental Materials are not a mandatory part of the Code, but are adopted by reference for the City of Hutchinson, and are incorporated, without change, into this ordinance as completely as if set out in full. (1.) Minnesota State Building Code, Abbreviations and address of Technical Organizations, Minnesota Rules 1300.2000. (2.) 1982 UBC Appendix, Chapters 1, 7, 38, 55 and 70. (3.) Minnesota Plumbing Code, Minnesota Rules 4715.3500 - 4715.3800. (4.) Flood Proofing Regulations, Minnesota Rules Chapter 1335. (5.) Minnesota State Building Code, Building Security, Minnesota Rules Chapter 1310. Section 2. Organization and Enforcement. The organization of the Building Department and enforcement of the Code shall be as established by Chapter 2 of the Uniform Building Code 1982 Edition. The Code shall be enforced within the incorporated limits of the City, and extraterritorial limits permitted by Minnesota Statutes, 1984. The Building Department shall be the Building Code Department of the City of Hutchinson. The Administrative Authority shall be a State Certified "Building Official ". The Appointing Authority shall designate the Building Official for the jurisdiction of the City of Hutchinson. Section 3. A. Permits, Inspections and Fees. Permits, inspections and collection of fees shall be as provided in Chapter 3 of the Uniform Building Code, 1982 Edition. B. Surcharge. In addition to the permit fee required by item A above, the applicant shall pay a surcharge to be remitted to the Minnesota Department of Administration as prescribed by Minnesota Statutes 1984, Section 16B.70. . Section 4. Violations and Penalties. (The penalty described in the Uniform Building Code, 1982 Edition, Section 205 as amended shall be in Ordinance No. 8/85 Page 3 keeping with Minnesota Statutes 609.033 - 609.034 which provides for a maximum fine of $700.) Section 5. Effective Date of Ordinance. The effective date of this Ordinance is Adopted by the City Council this day of _ , 1985. City Clerk • E Mayor 0 RESOLUTION NO. 8056 A RESOLUTION PRESENTATION OF PLANS AND SPECIFICATIONS TO HUTCHINSON UTILITIES COMMISSION PIHEREAS, The Hutchinson Utilities Commission's long - range plans for the City of Hutchinson call for the burying of all over -head lines in the community, and; WHEREAS, The Hutchinson Zoning Ordinances permit certain commercial property to be built with no lot line setback, and; WHEREAS, Such location of commercial property may not allow for placement of underground facilities which are needed for delivery of electrical energy, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, • 1) That the City of Hutchinson hereby requires that every developer of commercial property within the City limits of the City of Hutchinson shall present to the Hutchinson Utilities Commission plans and specifications for the development, construction and placement of any commercial buildings or structures prior to the issuance of any building permit by the City of Hutchinson. ADOPTED BY THE CITY COUNCIL THIS DAY OF 1985. CITY OF HUTCHINSON By: Robert H. Stearns, Mayor ATTEST: • Gary D. Plotz, City Clerk 7_� I • • s � To T�rWC,Lcricoart 'r IIHE3EA5, Bruce £ri=sen bas served toe Crity well no Director of the Parks and iie=reation Department for tllr past six (5) gears and eeu.n (Z) mon ils; MHER,EAS, Bruce £ritson has served faithfully and diligrntlg giving of 4is time and talents toward the enric4ment of the Tritg, NOM C'd£3t££(93IE, BE 3T RE50:Cv BU TEE T3e i ToUnTL3£ MY ra nea�i dY M3I7TCH—I -500. M3iYE5(9TA: TEAT, deep appreciation is h errhg expressed to gate Ericson for llis afore- mentioned services and t4r gratitndr of Hutc$inson and the titirens t4rrrnf is 4rrrhg expressed. Aanptrd by the crity Tuuncil t$is lltli dug of 3une, 1905. Gary D. 311ots (ritg Llrrk 33ohrrt H. Stearns Magnr 7-2. ,• • • C. r7o - � V�. ry! IT J ; Mayor & City Council, City of Hutchinson 37 Washington Avenue Hutchinson, Minnesota 55350 Dear Mayor & Council: INC. s2�2£22Z12`'` `• June 4, 1985 Please accept this letter -as my official letter of resignation. My family & I thoroughly enjoyed living in Hutchinson the past six years. I am very greatful to have had the opportunity to have worked with such a qualified, energetic staff. My best wished to all of you in your future efforts to continue_ to develope Hutchinson and make it a great community for everyone. If your plans bring you through the Dells area this summer please stop and see us. Since r- y, Bruce Ericson u P.O. Box 1190 • Kirkland. WA 98033 12910 Kingsgate Way N E. • Kirkland. WA Ph _ i'31 Eu hutchinson i community Hospital Century Avenue, Hutchinson, Minnesota 55350 Telephone 61215872148 "An Equal Opportunity Employer" June 11, 1985 The Honorable Mayor Robert Stearns and Hutchinson City Council Members 31 Washington Avenue West Hutchinson, MN 55350 Dear Mayor Stearns and City Council Members: The Hospital Board met yesterday, June 10th, to again discuss the Greencastle Condominium Development proposed for the hospital's easternmost property. The Hospital Board meeting was called in order to specifically address the proposal submitted by Mr. Newell Weed, President of Retirement Living Communities, Incorporated. • Attached to this letter you will find the proposal submitted to you and dated May 28,1985, and also a copy of the hospital board meeting minutes of yesterday morning. The two motions contained in'the board meeting minutes address the proposed greenspace easement from Mr. Weed and also the option to purchase and proposed purchase price. I will be available at the City Council meeting, along with Mr. Thor Skeie, Hospital Board President, to address any concerns that you may have regarding this development. Sincerely, CHINSON Philip G.1ra Administra or PGG:slk Encls. • M U I Y HOSPITAL ves Mid S 1 HUTCHINSON COMMUNITY HOSPITAL SPECIAL BOARD OF DIRECTORS MEETING - June 10, 1985 Small Conference Room - 7:00 AM Present: Rev. Thor Skeie, President; Joan Ewald, Vice - President; Rolly Balke, Secretary; Bob Durfee,_ Trustee; Dori Johnson, Trustee. Absent: Mike Carls, Trustee (excused): Dr. William O'Brien, Chief of Staff (excused). t . Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Kathleen Ogren, Hutchinson Leader; Laurie Hulkonen, Recording Secretary The meeting was called to order by President Skeie at 7:05 AM. Graves opened discussion with a recap of the City Council meeting on May 28, 1985, and the council members' comments regarding the rezoning and sale of the hospital's easternmost property. The hospital board members also relayed comments they had heard from private businesses and individuals regarding some concern that the hospital may be taking business away from their businesses if the hospital contracts with the proposed developer for certain management services. Graves noted that if the hospital does enter into management contracts, according to Weed's terms, that contract is for a three -year period only,and condominium residents would be making the go decision at that time whom to contract with for those services. The greenspace easement issue was next discussed. Weed had asked for a 50' greenspace easement on the hospital's property abutting the property he proposes to purchase. Questions were raised about the easement itself, not the greenspace. There was some concern that the landscaping would not be done on the property border if the easement were not included. Graves said the hospital could work with the developer to include landscaping the border areas as a condition of sale. Following discussion: Motion was made by Skeie, seconded by Johnson, to limit the purchase to 4.5 acres and that the request for greenspace easement be denied. All were in favor. Motion carried. The board then discussed purchase price for the property ease of the hospital. The land had been appraised at $138,900 (fair market value); $104,175 (specified use); and $83,340 (same as above, but including management contracts for hospital). The board agreed that setting the price at one of the appraised values given by the appraiser would be the most fair to the citizens of Hutchinson since the reasons for the values stated were spelled out in the appraiser's report. It was felt that the hospital will be specifying the use of the property and a discount from the fair market value was appropriate. • Special Board of Directors Meeting - 6/10/85 Page Two It was also felt that both parties had to agree upon other certain management services and that it would, not be appropriate to consider this aspect in the sale of the property. Following discussion: Motion was made by Balke, seconded by Ewald, to recommend to the City Council that Retirement Living Communities, Inca, be given an option to buy the easternmost 4.5 acres at $104,175, the appraised value (Option #2). The terms of the option are to be agreed upon by the City of Hutchinson and the developer. All were in favor. Motion carried. Adjournment. Motion was made by Ewald to adjourn the meeting. President Skeie adjourned the meeting at 8:12 AM. Respectfully submitted, Laurie Hulkonen Rolly Balke Recording Secretary Secretary LH • • To: From: Date: Re: 1) 2) 3) ,.:� City of Hutchinson Retirement Living Communities, Inc. May 28, 1985 Greencastle Retirement Condominium Project Proposal respecting the hospital /city land Option Agreement Retirement Living Communities, Inc. requests an option to purchase the Easterly 4.5 acres of the land presently owned by the city on the Hutchinson Hospital site. a) Term of the Option: Six months until March-1, 1986.or date of final procedural approval including any necessary rezoning b) Consideration of the Option: $500 Proposed Purchase Price: $85,000.00 six months from the of this land sale, -- whichever is later. Other Considerations and Contingencies a) Green space easement If the land purchase is limited to 4.5 acres, as protection for the homeowners purchasing condominiums in Greencastle and protection for future possible building plans of the hospital, it is proposed that a green space easement be provided 50 feet in width running North and South between Century and Fremont Avenue.just West of the Western property line of the 4.5 acres of Greencastle. b) That the North 130 feet of the 50 foot wide green space corridor be available for parking and entry to the Greencastle project. • • 0 (612) 587 -5151 yvrcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: May 22, 1985 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Comprehensive Plan Map The Planning Commission recommends that the Comprehensive Plan be approved with the following changes: Industrial should be extended on the southeastern portion of the map from and including the armory site to the Saterlee pit area. Industrial should be extended on the northeastern portion of the map to include the property owned by Hutchinson Technology north of their present building site up to the existing farm site. • Commericial should replace a portion of the industrial to the east of the Hutchinson Technology site, and north of Hwy 7. • F-,Ef 0 • • M E M O R A N D U M DATE: June 11, 1985 TO: Mayor and City Council ------------------------ - - - - -- FROM: Marilyn Swanson, Administrative Secretary SUBJECT: Sale of $2,105,000 G.O. Bonds ------------------------------ Four bids were received and opened at 10:30 A.M. today. The following four Resolutions need to be adopted. 1. Bid Tabulation 2. Resolution No. 8058 - Resolution Relating To $1,370,000 General Obligation Improvement Bonds of 1985, $585,000 General Obligation Sewer Bonds of 1985 and $150,000 General Obligation Tax Increment Bonds of 1985; Awarding The Sale Thereof 3. Resolution No. 8059 - Resolution Relating To $1,370,000 General Obligation Improvement Bonds of 1985; Fixing The Form And Details, Providing For The Execution And Delivery Thereof And The Security. Therefor 4. Resolution No. 8060 - Resolution Relating To $585,000 General Obligation Sewer Bonds of 1985; Fixing The Form and Details, And Providing For The Execution And Delivery Thereof And Security Therefor 5. Resolution No. 8061 - Resolution Relating To $150,000 General Obligation Tax Increment Bonds of 1985; Fixing The Form And Details, Providing For The Execution And Delivery Thereof And The Security Therefor if- f, SALE OF: $2,105,000 G.O. Bonds BY: Hutchinson, Minnesota . HELD ON: Tuesday, June 11, 1985 BID OPENING: 10:30 a.m. AWARD: BID #__L___, NET INTEREST COST: $ 1,073,594.25 NET INTEREST RATE: 7.66374% ACCOUNT MANAGER: THE NORTHERN TRUST COMPANY DAIN BOSWORTH, INC. KIDDER, PEABODY & COMPANY PAINEWEBBER, INC. CLAYTON BROWN & ASSOCIATES, INC. Account Members: American National Bank & Trust Company Griffin, Kubik, Stephens & Thompson, Inc. Hutchinson, Shockey, Erley & Company, Inc. Becker & Cownie Channer Newman Securities Company BID #__L_, NET INTEREST COST: s 1,062,593.12 NET INTEREST RATE: 7.5852 % ACCOUNT MANAGER: CRONIN & MARCOTTE, INC. MERRILL LYNCH CAPITAL MARKETS • Account Members: Marquette Bank Minneapolis, N.A. Shearson - Lehman American Express, Inc. Edward D. Jones & Company, Inc. BID # , NET INTEREST COST: $ NET INTEREST RATE: % ACCOUNT MANAGER: MILLER SECURITIES, INC. PAINEWEBBER, INC. Account Members: BID #-L-, NET INTEREST COST: $ 1,068,793.75 NET INTEREST RATE: 7.6294 % ACCOUNT MANAGER: FIRST BANK MINNEAPOLIS Account Members: Allison - Williams Company First Bank St. Paul Juran & Moody, Inc. Dougherty, Dawkins, Strand & Yost, Inc. Moore, Juran & Company, Inc. 40 M.H. Novick & Company, Inc. Robert W. Baird & Company, Inc. BID SUMMARY Hutchinson, Minnesota page 2 BID 4 NET INTEREST COST: $ 1,064,323.75 ACCOUNT MANAGER: NORWEST INVESTMENT SERVICES PIPER, JAFFRAY & HOPWOOD, INC. Account Members: Allison — Williams Company E.F. Hutton 6 Company, Inc. Robert S.C. Peterson, Inc. Miller 6 Schroeder Municipals, Inc. Summit Investment Corporation BID # NET INTEREST RATE: 7.59756% NET INTEREST COST: $ NET INTEREST RATE: X ACCOUNT MANAGER: Account Members: BID # , NET INTEREST COST: $ NET INTEREST RATE: % ACCOUNT MANAGER: Account Members: BID # , NET INTEREST COST: $ ACCOUNT MANAGER: Account Members: NET INTEREST RATE: % EHLERS AND ASSOCIATES, INC. Financial Specialists 507 Marquette Avenue Minneapolis, Minnesota 55402 \J 7 001 O • RESOLUTION NO. 8058 . CERTIFICATE OF MINUTES RELATING TO $21105,000 GENERAL OBLIGATION BONDS OF 1985 Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on June 11, 1985, at 7:30 o'clock P.M., at the City Hall. Members Present: Members Absent: Documents Attached: Minutes of said meeting (pages): 1 through 3 RESOLUTION RELATING TO $1,370,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1985, $585,000 GENERAL OBLIGATION SEWER BONDS OF 1985 AND $150,000 GENERAL OBLIGATION TAX INCREMENT BONDS OF 1985; AWARDING THE SALE THEREOF I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this 11th day of June, 1985. hSignature (SEAL) Gary D. Plotz, City Administrator Name and Title w The City Administrator presented affidavits showing publication of they Notice of Sale of $1,370,000 General Obligation Improvement Bonds of 1985, $585,000 General Obligation Sewer Bonds of 1985 and $150,000 General Obligation Tax Increment Bonds of 1985, of the City in the Hutchinson Leader, the official newspaper of the City, and in Commercial West, as required by law and as directed by Resolution No. .8040 of the City Council adopted May 14, 1985. The affidavits were examined, found to comply with the provisions of Minnesota Statutes, Chapter 475 and - directed to be-'filed in the office of the City Administrator. It was reported that 4 sealed bids had been received by the City prior to 10:30 A.M., Central Daylight Time for the purchase of the Bonds in accordance with the Notice of Sale and Terms and Conditions of Sale. The bids have been opened, read and tabulated, and the terms of each have been determined to be as follows: Total Interest Bid for Interest Cost -Net Average Name of Bidder Principal Rates Rate El Member introduced the following resolution and moved its adoption: RESOLUTION RELATING TO $1,370,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1985, $585,000 GENERAL OBLIGATION SEWER BONDS OF 1985 AND $150,000 GENERAL OBLIGATION TAX INCREMENT BONDS OF_1985; AWARDING THE SALE THEREOF BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City), as follows: 1. This Council by Resolution No. 80 -40 adopted on May 14, 1985, authorized and determined to issue $1,370,000 General Obligation Improvement-Bonds of 1985, $585,000 General Obligation Sewer Bonds of 1985 and $150,000 General Obligation Tax Increment Bonds of 1985 of the City (together, the Bonds) and ordered that a public sale of the Bonds be held on this date. Notice of the public sale of the Bonds was duly given as required by Minnesota Statutes, Section 475.60. In accordance with the Terms and Conditions of Sale, 4 sealed bids were received by the City prior to 10:30 o'clock A.M. on this date. Those bids have been opened, read and considered by this Council and the terms of each have now been determined. 2. The bid of Cronin & Marcotte, Inc. , Of Minneapolis Minnesota ( the Purchaser) , for the purchase of the Bonds on the terms set forth in the Terms and Conditions of Sale, at a price of $2,077,635.mplus accrued interest from the date of the Bonds to the date of delivery thereof, the Bonds to bear interest at specified rates resulting in a net interest cost (determined by the addition of any discount to and the deduction of any premium from the total interest on all Bonds from their date to their stated maturity) of $1 ,062,593 2 which is the lowest net interest cost of all bids received pursuant to the Notice of Sale and the Terms and Conditions of Sale and is therefore declared to be the best bid received, and is hereby accepted. The Mayor and the City Administrator are hereby authorized and directed to execute a contract for the sale of the Bonds to the Purchaser in accordance with the terms of said bid, the Terms and Conditions of Sale and this resolution. 3. The City Administrator shall retain the good faith check of the Purchaser, pursuant to the Terms and Conditions of Sale, and shall return the good faith checks of the unsuccessful bidders forthwith. 4. The Official Statement relating to the Bonds, prepared by the City in cooperation with Ehlers & Associates, Inc., is approved, and its distribution to prospective bidders for the Bonds ratified. The City Administrator is authorized, in behalf of the City, to sign and deliver to the Purchaser a certificate as to the accuracy and completeness of the Official Statement. Mayor Attest: City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted and was signed by the Mayor and attested by the City Administrator. -2- El • CERTIFICATION OF MINUTES RELATING TO $1,370,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1985 Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on June 11, 1985, at 7:30 o'clock p.m., in the City Hall. Members present: Members absent: Documents Attached: Minutes of said meeting (pages): 1 through 18 RESOLUTION NO. RESOLUTION RELATING TO $1,370,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1985; FIXING THE FORM AND DETAILS, PROVIDING FOR • THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this & day of June, 1985. Gary D. Plotz • (SEAL) City Administrator • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION RELATING TO $1,370,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1985; FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: Section 1. Recitals. 1.01. Authorization. This Council has heretofore ordered various local improvement projects designated as set forth in Section 1 of Resolution No. 80 -40 adopted May 14, 1985 (the Improvements), to be constructed within the City under and pursuant to Minnesota Statutes, Chapter 429. The present estimated total cost of the Improvements, as set forth in Section 1 of Resolution No. 80 -40 together with additional obligations issued pursuant to Minnesota Statutes, Section • 475.56, is $1,370,000. 1.02. Sale. Pursuant to Resolution No. 80 -40, this Council determined to issue and sell $1,370,000 principal amount of General Obligation Improvement Bonds of 1985, of the City (the Bonds) to defray the expense incurred and estimated to be incurred by the City in making the Improvements, including every item of cost of the kinds authorized in Minnesota Statutes, Section 475.65, and $21,000 representing interest as provided in Minnesota Statutes, Section 475.56. Pursuant to Resolution No. 80 -40, a public sale of the Bonds was held on June 11, 1985 and this Council, by resolution adopt d on that d t accepted the bid of V- , of (the Purchaser), to purchase the Bonds oK the,termt and conditions set forth in the Terms and Conditions of Sale. 1.03. Issuance of Bonds. All acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed prior to the issuance of the Bonds have been done, do exist, have happened, and have been performed, wherefore it is now necessary for this Council to establish the form and terms of the Bonds, to provide for the security thereof, and to issue • the Bonds forthwith. • • 1.04. Maturities. This Council finds and determines that the maturities of the Bonds, as set forth in Section 3.01 hereof, are warranted by the anticipated collection of the assessments and ad valorem taxes to be levied for the cost of the Improvements. Section 2. Form of Bonds. 2.01. Form of Bonds. The Bonds shall be prepared in substantially the following form: -2- . (Face of Bonds] UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF McLEOD CITY OF HUTCHINSON GENERAL OBLIGATION IMPROVEMENT BOND OF 1985 Date of Rate Maturity Original Issue CUSIP June 1, 1985 SEE REVERSE FOR CERTAIN DEFINITIONS REGISTERED OWNER: PRINCIPAL AMOUNT: DOLLARS THE CITY OF HUTCHINSON, McLeod County, Minnesota (the City), acknowledges itself to be indebted and, for value received, hereby promises to pay to the registered owner above named, the principal amount indicated above, on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable on March 1 and September 1 in each year, commencing March 1, 1986, to the person in whose name this Bond is registered at the close of business on the 15th day (whether or not a business day) of the immediately preceding month, all subject to the provisions referred to herein with respect to the redemption of the principal of this Bond before maturity. The interest hereon and, upon presentation and surrender hereof, the principal hereof, are payable in lawful money of the United States of America by check or draft of , , in , as Bond Registrar, Transfer Agent and Paying Agent (the Bond Registrar), or its successor designated under the Resolution described herein. Additional provisions of this Bond are contained on the reverse hereof and such provisions shall for all purposes have the same effect as though fully set forth hereon. -3- • This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Hutchinson, McLeod County, State of Minnesota, by its City Council, has caused this Bond to be executed by the facsimile signatures of the Mayor and the City Administrator and by a printed facsimile of the official seal of the City and has caused this Bond to be dated as of the date set forth below. Dated: (Facsimile Signature) (Facsimile Signature) City Administrator Mayor (Facsimile Seal) CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the • Resolution mentioned within'. 11 By Authorized Representative (Reverse of the Bonds] This Bond is one of an issue in the aggregate principal amount of $1,370,000 (the Bonds), all of like date and tenor except as to serial number, interest rate, and maturity date, issued to pay the cost of construction of local improvements in the City (the Improvements), and is issued pursuant to and in full conformity with the provisions of the Constitution and laws of the State of Minnesota thereunto enabling, including Minnesota Statutes, Chapters 429 and 475. This Bond is payable primarily from the 1985 Improvement Bond Fund (the Fund) of the City, but the Council is required by law to pay maturing principal hereof and interest thereon out of any funds in the treasury if moneys on hand in the Fund are insufficient therefor. -4- Bonds maturing in the years 1987 through 1992 are payable on their respective stated maturity dates without option of prior payment, but Bonds having stated maturity dates in the years 1993 through 1996 are each subject to redemption and prepayment, at the option of the City and in inverse order of maturities and by lot, assigned in proportion to their principal amount, within any maturity, on March 1, 1992 and on any interest payment date thereafter, at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. At least thirty days prior to the date set for redemption of any Bond, notice of the call for redemption will be published in a daily or weekly periodical, published in a Minnesota city of the first class or its metropolitan area, which circulates throughout the state and furnishes financial news as a part of its service, and will be mailed to the Bond Registrar and to the registered owner of each Bond to be redeemed at his address appearing in the Bond Register, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the registered owner without charge, representing the remaining principal amount outstanding. . As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by his attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or his attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange, the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to • -5- • exist, to happen and to be performed precedent to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City according to its terms have been done, do exist, have happened and have been performed as so required; that prior to the issuance hereof the City has levied or agreed to levy special assessments on property specially benefited by the Improvements and ad valorem taxes on all taxable property within the City, collectible in the years and amounts required to produce sums not less than 5% in excess of the principal of and interest on the Bonds as such principal and interest respectively become due, and has appropriated the same to the Fund in the manner specified in Minnesota Statutes, Section 429.091, Subdivision 4; that, to take care of any accumulated or anticipated deficiency in the Fund, additional ad valorem taxes are required by law to be levied upon all taxable property in the City without limitation as to rate or amount; and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation. The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as . though they were written out in full according to the applicable laws or regulations: TEN COM -- as tenants UNIF GIFT MIN ACT..... Custodian..... in common (Cust) (Minor) • TEN ENT -- as tenants . by the entireties under Uniform Gifts to JT TEN -- as joint tenants Minors with right of survivorship and Act ...................... not as tenants in (State) common Additional abbreviations may also be used. -6- 0 • 0 ASSIGNMENT FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints attorney to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: NOTICE: The signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatsoever. Signature(s) must be guaranteed by a commercial bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges. 2.03. Form of Certificate. A certificate in substantially the following form shall appear on the reverse side of each Bond, following a copy of the text of the legal opinion of Bond Counsel: We copy of the of Bonds of Bond, dated Bonds. (Facsimile City Adm certify that the above legal opinion rendered the City of Hutchinson as of the date of deli signature) inistrator is a full, true and correct by Bond Counsel on the issue which includes the within ✓ery of and payment for the (Facsimile signature) Mayor Section 3. Bond Terms, Execution and Delivery. 3.01. Maturities, Interest Rates, Denominations, Payment. The City shall forthwith issue and deliver the Bonds, which shall be denominated "General Obligation Improvement Bonds of 1985" and shall be payable primarily from the 1985 Improvement Bond Fund created in Section 4.02 hereof. The Bonds shall be issuable in the denomination of $5,000 each or any integral multiple thereof, shall mature on March 1 in the years and amounts set forth below, and Bonds maturing in such years and amounts shall bear interest from date of issue until paid or duly called for redemption at the rates per annum shown opposite such years and amounts as follows: -7- Year Amount Rate Year Amount Rate 1987 $120,000 Jl�� 1992 $150,000 7 - ,2e 1988 125,000 6'" 1993 150,000 '7, V 1989 125,000 6,Sp 1994 150,000 7,Go 1990 125,000 6,25-- 1995 150,000 7, ,fo 1991 125,000 '/'00 1996 150,000 r"o0 • The Bonds shall be issuable only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, shall be payable by check or draft issued by the Registrar described herein. 3.02. Dates; Interest Payment Dates. Each Bond shall be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case such Bond shall be dated as of the date of authentication, or (ii) the date of authentication is prior to March 1, 1986 in which case such Bond shall be dated as of June 1, 1985. The interest on the Bonds shall be payable on March 1 and September 1 in each year, commencing March 1, 1986, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 3.03. Registration. The City shall appoint, and shall maintain, a bond registrar, transfer agent and paying agent (the Registrar).' The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a) Register. The Registrar shall keep at its principal corporate trust office a bond register in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like -8- • aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. whenever any Bond is surrendered by the registered owner for exchange, the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney duly authorized in writing. (d) Cancellation. All Bonds surrendered upon any transfer or exchange shall be promptly cancelled by the Registrar and thereafter disposed of as directed by the city. (e) improper or Unauthorized Transfer. When any Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is legally authorized. The Registrar shall incur no liability for its refusal, in good faith, to make • transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name any Bond is at any time registered in the bond register as the absolute owner of such Bond, whether such Bond shall be overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on such Bond and for all other purposes, and all such payments so made to any such registered owner or upon the owner's order shall be valid and effectual to satisfy and discharge the liability of the City upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For every transfer or exchange of Bonds, the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become mutilated or be lost, stolen or destroyed, the Registrar shall deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such -9- mutilated Bond or in lieu of and in substitution for any such Bond lost, stolen or destroyed, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond lost, stolen or destroyed, upon filing with the Registrar of evidence satisfactory to it that such Bond was lost, stolen or destroyed, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. All Bonds so surrendered to the Registrar shall be cancelled by it and evidence of such cancellation shall be given to the City. If the mutilated, lost, stolen or destroyed Bond has already'matured or been called for redemption in accordance with its terms, it shall not be necessary to issue a new Bond prior to payment. 3.04. Appointmen of I 'tial Registrar. The City hereby appoints ,,l -e:P ,,��, , as the initial Registrar. a Mayor and eth City Administrator are authorized t execute and deli er, on ,behalf of the City, a contract with Zr2 , !obi ,ice, as Registrar. Upon merger of conso'lidatio of t1fe Registrar with another corporation, if the resulting corporation is a bank or • trust company authorized bylaw to conduct such business, such corporation shall be authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove any Registrar upon thirty (30) days' notice and upon the appointment of a successor Registrar, in which event the predecessor .Registrar shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of this Council, the City Administrator shall transmit to the Registrar from the 1985 Improvement Bond Fund described in Section 4.02 hereof, moneys sufficient for the payment of all principal and interest then due. 3.05. Redemption. (a) Bonds maturing in the years 1987 through 1992 shall not be subject to redemption prior to maturity, but Bonds maturing in the years 1993 through 1996 shall each be subject to redemption and prepayment, at the option of the City, in inverse order of maturities and, within any maturity, in $5,000 principal amounts selected by the Registrar by lot, on March 1, 1992 and on any interest payment date thereafter at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. At least thirty days prior to the date set for redemption of any Bond, the City Administrator shall cause • -10- . notice of the call for redemption to be published in a daily or weekly periodical published in a Minnesota city of the first class or its metropolitan area, which circulates throughout the state and furnishes financial news as a part of its service, and to be mailed to the Registrar and to the registered owner of each Bond to be redeemed, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. 3.06. Preparation and Delivery. The Bonds shall be prepared under the direction of the City Administrator and shall be executed on behalf of the City by the signatures of the Mayor and the City Administrator, and shall be sealed with the official corporate seal of the City; provided that said signatures and the corporate seal may be printed, engraved, or lithographed facsimiles thereof. In case any officer whose signature, or a facsimile of whose signature, shall appear on the Bonds shall cease to be such officer before the delivery of any Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. Notwithstanding such execution, no Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this • resolution unless and until a certificate of authentication on such Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authenti- cation on each Bond shall be conclusive evidence that it has been authenticated and. delivered under this resolution. When the Bonds have been so executed and authenticated, they shall be delivered by the City Administrator to the purchaser thereof upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the purchaser shall not be obligated to see to the application of the purchase price. 0 Section 4. Security Provisions. 4.01. 1985 Improvement Construction Fund. There is hereby created a special bookkeeping fund to be designated as the "1985 Improvement Construction Fund" (hereinafter referred to as the Construction Fund), to be held and administered by the City Administrator separate and apart from all other funds of the City. The City appropriates to the Construction Fund (a) the proceeds of the sale of the Bonds, and (b) all collections of special assessments levied for the Improvements until completion and payment of all costs of the Improvements. The Construction Fund shall be used solely to defray expenses -11- of the Improvements, including but not limited to the transfer to the Bond Fund, created in Section 4.02 hereof, of amounts sufficient for the payment of interest and principal, if any, due upon the Bonds prior to the completion and payment of all costs of the Improvements. Upon completion and payment of all costs of the Improvements, any balance of the proceeds of Bonds remaining in the Construction Fund may be used to pay the cost, in whole or in part, of any other improvements instituted pursuant to the Act, as directed by the City Council, but any balance of such proceeds not so used shall be credited and paid to the Bond Fund. 4.02. 1985 Improvement Bond Fund. So long as any of the Bonds are outstanding and any principal of or interest thereon unpaid, the City Administrator shall maintain a separate and special bookkeeping fund designated "1985 Improvement Bond Fund" (hereinafter referred to as the Bond Fund) to be used for no purpose other than the payment of the principal of and interest on the Bonds and on such other improvement bonds of the City as have been or may be directed to be paid therefrom. The City irrevocably appropriates to the Bond Fund (a) the collections of special assessments and other funds to be credited and paid thereto in accordance with the provisions of Section 4.01, (b) any taxes levied in accordance • with this resolution, and (c) all such other moneys as shall be received and appropriated to the Bond Fund from time to time. If the balance in the Bond Fund is at any time insufficient to pay all interest and principal then due on all bonds payable therefrom, the payment shall be made from any fund of the City which is available for that purpose, subject to reimbursement from the Bond Fund when the balance therein is sufficient, and the Council covenants and agrees that it will each year levy a sufficient amount to take care of any accumulated or anticipated deficiency, which levy is not subject to any constitutional or statutory tax limitation. 4.03. Additional Bonds. The City reserves the right to issue additional bonds payable from the Bond Fund as may be required to finance costs of the Improvements not financed hereby; provided that the City Council shall, prior to the delivery of such additional bonds, levy or agree to levy by resolution sufficient additional special assessments and ad valorem taxes, if any, which, together with other moneys or revenues pledged for the payment of said additional obligations, will produce revenues at least five percent (5 %) in excess of the amount needed to pay when due the principal and interest on all bonds payable from the Bond Fund. The additional special assessments, ad valorem taxes and moneys or revenues so pledged, levied or agreed to be levied shall be irrevocably appropriated to the Bond Fund in the manner • provided by Minnesota Statutes, Section 475.61. -12- 4.04. Levy of Special Assessments. The City hereby covenants and agrees that for payment of the cost of the Improvements it will do and perform all acts and things necessary for the full and valid levy of special assessments against all assessable lots, tracts and parcels of land benefited thereby and located within the area proposed to be assessed therefor, based upon the benefits received by each such lot, tract or parcel, in an aggregate principal amount not less than twenty percent (20 %) of the cost of the Improvements. In the event that any such assessment shall be at any time held invalid with respect to any lot, piece or parcel of land, due to any error, defect or irregularity in any action or proceeding taken or to be taken by the City or this Council or any of the City's officers or employees, either in the making of such assessment or in the performance of any condition precedent thereto, the City and this Council hereby covenant and agree that they will forthwith do all such further acts and take all such further proceedings as may be required by law to make such assessments a valid and binding lien upon such property. The Council presently estimates that the special assessments shall be payable in not more than /o installments, the first installment to be collectible with taxes during the year 1986, and that deferred installments shall bear interest at the rate of percent ( %) per • annum from the date of the resolution levying said assessment until December 31 of the year in which the installment is payable. • 4.05. Ad Valorem Taxes. The full faith and credit and taxing powers of the City are irrevocably pledged for the prompt and full payment of the principal of and interest in the Bonds as the same become respectively due. For the purpose there is hereby levied upon all of the taxable property of the City a direct, annual ad valorem tax, which shall be spread upon the tax rolls prepared in each of the following years and collected with other taxes in the following years and amounts as follows: Levy Collection Year Year Amount 1986 1987 1987 1988 1988 1989 1989 1990 1990 1991 1991 1992 1992 1993 1993 1994 1994 1995 -13- The foregoing tax levies are such that if collected in full they will produce at least five percent (5 %) in excess of the amount needed to pay when due the principal of and interest on the Bonds. This tax shall be irrevocably appropriated to the Bond Fund as long as any of the Bonds are outstanding and unpaid; provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61. 4.06. Full Faith and Credit Pledged. The full faith and credit of the City are irrevocably pledged for the prompt and full payment of the principal of and the interest on the Bonds, and the Bonds shall be payable from the Bond Fund in accordance with the provisions and covenants contained in this resolution. It is estimated that the taxes and special assessments levied and to be levied for the payment of the Improvements will be collected in amounts not less than five percent (5 %) in excess of the annual principal and interest requirements of the Bonds. If the money on hand in the Bond Fund should at any time be insufficient for the payment of principal and interest then due, this City shall pay the principal and interest out of any fund of the City, and such other fund or funds shall be reimbursed therefor when sufficient money is available to the Bond Fund. If on • October 1 in any year the sum of the balance in the Bond Fund plus the amount of taxes and special assessments theretofore levied for the Improvements and collectible through the end of the following calendar year is not sufficient to pay when due all principal and interest become due on all Bonds payable therefrom in said following calendar year, or the Bond Fund has incurred a deficiency .in the manner provided in this Section 4.06, a direct, irrepealable, ad valorem tax shall be levied on all taxable property within the corporate limits of the City for the purpose of restoring such accumulated or anticipated deficiency in accordance with the provisions of this resolution. Section 5. Defeasance. When all of the Bonds and all coupons appertaining thereto have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds shall cease. The City may discharge its obligations with respect to any Bonds and coupons appertaining thereto which are due on any date by depositing with the paying agent on or before that date a sum sufficient for the payment thereof in full; or, if any Bond or coupon should not be paid when due, it may nevertheless be discharged by depositing with the paying agent a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in -14- escrow, with .a bank qualified by law as an escrow agent for this purpose, cash or securities which are general obligations of the United States or securities of United States agencies which are authorized by law to be so deposited, bearing interest payable at such time and at such rates and maturing on such dates as shall be required, without reinvestment, to pay all principal and interest to become due thereon to maturity. Section 6. Registration, Certification of Proceedings, Investment of Moneys and Arbitrage. 6.01. Registration. The City Administrator is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of McLeod County, together with such other information as he shall require, and to obtain from the County Auditor a certificate that the Bonds have been entered on his bond register and that the tax required for the payment thereof has been levied and filed as required by law. 6.02. Certification of Proceedings. The officers of the City and the County Auditor of McLeod County are hereby authorized and directed to prepare and furnish to the Purchaser, and to Dorsey & Whitney, Bond Counsel, certified copies of all proceedings and records of the City, and such . other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the-City as to the facts recited therein. 6.03. Covenant. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1954, as amended (the Code), and Regulations promulgated thereunder. 6.04. Investment of Moneys on Deposit in Bond Fund. Unless and until the regulations under Section 103(c) of the Code which have been promulgated by the Internal Service prior to the date hereof have been modified or amended in pertinent part, the City Administrator shall ascertain monthly the amount on deposit in the Bond Fund. If the amount on deposit therein ever exceeds by more than $205,500 the aggregate amount of principal and interest due and payable from the Bond Fund within 12 months thereafter plus a reasonable carryover amount • not exceeding the greater of one year's earnings on the Bond Fund or one - twelfth of the annual debt service payable -15- therefrom, such excess shall not be invested except at a yield less than or'equal to the yield on the Bonds, based upon their amount, maturities and interest rates on their date of issue, computed by the actuarial method. If any additional improvement bonds are ever issued and made payable from the Bond Fund pursuant to Section 4.03 hereof, the dollar amount in the preceding sentence shall be changed to equal fifteen percent (15 %) of the aggregate original principal amount of all bonds, including the Bonds, which are then outstanding and payable therefrom. The City reserves the right to amend the provisions of this Section 6.04 at any time, whether prior to or after the delivery of the Bonds, if and to the extent that this Council determines that the provisions of this Section 6.04 are not necessary in order to assure that the Bonds are not arbitrage bonds under Section 103(c) of the Code and the applicable Regulations. 6.05. Arbitrage. The Mayor and City Administrator, being the officers of the City charged with the responsibility for issuing the Bonds pursuant to this resolution, are authorized and directed to execute and deliver to the Purchaser a certificate in accordance with the provisions of Section 103(c) of the Code, and Treasury Regulations, Sections 1.103 -13, 1.103 -14 and 1.103.15, stating the facts, estimates and circumstances in existence on the date of issue and • delivery of the Bonds which indicate that the proceeds of the Bonds will not be used in a manner that would cause the Bonds to be arbitrage bonds within the meaning of said Code and Regulations. Attest: City Administrator (SEAL) is -16- Mayor 0 The.motion for the adoption of the foregoing resolution was duly seconded by Member , and upon vote being taken thereon, the following voted in favor thereofand the following voted against the same: whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor, which was attested by the City Administrator. 0 • -17- I �J • • CERTIFICATION OF MINUTES RELATING TO $585,000 GENERAL OBLIGATION SEWER BONDS OF 1985 Issuer: City of Hutchinson, Minnesota Governing body: City Council Kind, date, time and place of meeting: on June 11, 1985, at 7:30 o'clock P.M. Members present: Members absent: A regular meeting held at the City Hall. Documents attached: Minutes of said meeting (including): 1 through 13 RESOLUTION NO. ?'o GO RESOLUTION RELATING TO $585,000 GENERAL OBLIGATION SEWER BONDS OF 1985; FIXING THE FORM AND DETAILS, AND PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND SECURITY THEREFOR I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of the corporation in my legal custody, from which they have been transcribed; that the documents are a correct and complete transcript of the minutes of a meeting of the governing body of the corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at the meeting, insofar as they relate to the obligations; and that the meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice given as required by law. WITNESS my hand officially as such recording officer this ,e�LL day of June, 1985. Gary D. Plotz City Administrator • Member introduced the following resolution and moved its adoption: RESOLUTION NO. 9'o6 a RESOLUTION RELATING TO $585,000 GENERAL OBLIGATION SEWER BONDS OF 1985; FIXING THE FORM AND DETAILS, AND PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND SECURITY THEREFOR BE IT RESOLVED by the City Council (the Council) of the City of Hutchinson, McLeod County, Minnesota (the City), as follows: Section 1. Authorization and Sale. 1.01. Authorization. The City owns and operates a waterworks plant and system and a sewage treatment plant and sanitary sewer system (the Utility). This Council, under the authority of Minnesota Statutes, Chapter 475, and pursuant to Resolution No. 80 -40 adopted on May 14, 1985 determined that it is necessary and expedient for the City to issue and sell its General Obligation Sewer Bonds of 1985 (the Bonds) in the • principal amount of $585,000 to defray a portion of the City's share of the expense to be incurred and estimated to be incurred by the City in constructing a new wastewater treatment facility and acquiring and installing items of equipment therein, including every item of costs of the kinds authorized in Minnesota Statutes, Section 475.65, $9,000 of such amount representing interest as provided in Minnesota Statutes, Section 475.56. 1.02. Sale. Pursuant to Resolution No. 80 -40, a public sale of the Bonds was held on June 11, 1985 and this Co cil by resolu ion adopte on that d to accepted the bid of and associates to' purchase "the Bonds on the term(s and conditions set forth in the Terms and Conditions of Sale contained in Resolution No. 80 -40. 1.03. Outstanding Bonds. The City has previously issued its $1,300,000 General Obligation Water and Sewer Revenue Bonds, dated as of July 1, 1967 (hereinafter, the 1967 Bonds), under and pursuant to the provisions of a resolution duly adopted by this Council on May 22, 1967 (hereinafter, the 1967 Bond Resolution), its $900,000 General Obligation Water and Sewer Revenue Bonds, dated as of May 1, 1969 (hereinafter, the 1969 Bonds), under and pursuant to the provisions of r� U • Resolution No. 2861 duly adopted by this Council on March 24, 1969, its $800,000 General Obligation Water and Sewer Revenue Bonds, dated as of November 1, 1971 (hereinafter, the 1971 Bonds), under and pursuant to the provisions of Resolution No. 4088 duly adopted by this Council on September 27, 1971 and its General Obligation Water Revenue Bonds of 1982, dated as of August 1, 1982 (hereinafter, the 1982 Bonds), under and pursuant to the provisions of Resolution No. 7243 duly adopted by this Council on August 10, 1982. The 1967 Bonds, the 1969 Bonds, the 1971 Bonds and the 1982 Bonds are all general obligations bonds of the City payable primarily from net revenues of the Utility issued pursuant to the provisions of Minnesota Statutes, Section 444.075. The City has retained the right to issue additional revenue bonds payable on a parity with the pledge of net revenues for the payment of principal of, premium, if any, and interest on the 1967 Bonds, the 1969 Bonds, the 1971 Bonds and the 1982 Bonds. 1.04. Issuance of Bonds. All acts, conditions and things which are required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed precedent to and in the valid issuance of the Bonds having been done, existing, having happened and having been performed, it is now necessary for this Council to establish the form and • terms of the Bonds, to provide security therefor and to issue the Bonds forthwith. Section 2. Form of Bonds. The Bonds shall be prepared in substantially the following form: -2- • (Face of the Bonds] UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF MCLEOD CITY OF HUTCHINSON GENERAL OBLIGATION SEWER BOND OF 1985 Date of Rate Maturity Original Issue CUSIP June 1, 1985 REGISTERED SEE REVERSE FOR OWNER: CERTAIN DEFINITIONS PRINCIPAL DOLLARS AMOUNT: . KNOW ALL MEN BY THESE PRESENTS that the City of Hutchinson, McLeod County, Minnesota (the City), acknowledges itself to be indebted and, for value received, hereby promises to pay to the registered owner specified above, the principal amount specified above, on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable on March 1 and September 1 in each year, commencing March 1, 1986, to the person in whose name this Bond is registered at the close of business on the 15th day (whether or not a business day) of the immediately preceding month, all subject to the provisions referred to herein with respect to the redemption of the principal of this Bond before maturity. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft of , in as Bond Registrar, Transfer Agent and Paying Agent (the Bond Registrar), or its successor designated under the Resolution described herein. For the prompt and full payment of such principal and interest as the same become due, the full faith, credit and taxing powers of the City are hereby irrevocably pledged. Additional provisions of this Bond are contained on the reverse hereof and such provisions shall for all purposes have the same effect as though fully set forth hereon. -3- • This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Hutchinson, McLeod County, State of Minnesota, by its City Council, has caused this Bond to be executed by the facsimile signatures of the Mayor and the City Administrator and by a printed facsimile of the official seal of the City and has caused this Bond to be dated as of the date set forth below. Dated: (Facsimile Signature) (Facsimile Signature) City Administrator Mayor (Facsimile Seal) CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the • Resolution mentioned within. is By Authorized Representative [Reverse of the Bonds] This Bond is one of an issue in the aggregate principal amount of $585,000 (the Bonds), issued pursuant to a resolution adopted by the City Council on June 11, 1985 (the Resolution) to finance construction of a new wastewater treatment facility in the City and the acquisition and installation of equipment therein, and is issued pursuant to and in full conformity with the provisions of the Constitution and laws of the State of Minnesota thereunto enabling, including Minnesota Statutes, Chapter 475. The Bonds are issuable only as fully registered bonds, in denominations of $5,000 or any multiple thereof, of single maturities. -4- • Bonds maturing in the years 1987 through 1992 are payable on their respective stated maturity dates without option of prior payment, but Bonds having stated maturity dates in the years 1993 through 1996 are each subject to redemption and prepayment, at the option of the City and in inverse order of maturities and by lot, assigned in proportion to their principal amount, within any maturity, on March 1, 1992 and on any interest payment date thereafter, at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. At least thirty days prior to the date set for redemption of any Bond, notice of the call for redemption will be published in a daily or weekly periodical, published in a Minnesota city of the first class or its metropolitan area, which circulates throughout the state and furnishes financial news as a part of its service, and will be mailed to the Bond Registrar and to the registered owner of each Bond to be redeemed at his address appearing in the Bond Register, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the registered owner without charge, representing the remaining principal amount outstanding. • As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by his attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or his attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange, the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to -5- exist, to happen and to be performed precedent to and in the issuance of this Bond, have been done, do exist, have happened and have been performed in regular and due form, time and manner as so required; that in and by Resolution No. 7243, adopted on August 10, 1982, the City has covenanted and agreed with the holders of the Bonds that it will impose and collect charges for the service, use and availability of its water and sewer utility at the times and in amounts required to produce net revenues adequate, to pay all principal of and interest on the Bonds and on all other bonds payable from net revenues of the water and sewer utility as such principal and interest respectively become due; that, if needed to pay such principal and interest, ad valorem taxes will be levied upon all taxable property in the City, without limitation as to rate or amount; and that this Bond, together with all other indebtedness of the City outstanding on the date hereof, and on the date of its actual issuance and delivery, does not exceed any constitutional or statutory limitation of indebtedness. The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to the applicable laws or regulations: • TEN COM -- as tenants UNIF GIFT MIN ACT..... Custodian..... in common (Cust) (Minor) • TEN ENT -- as tenants by the entireties under Uniform Gifts to JT TEN -- as joint tenants Minors with right of survivorship and Act ...................... not as tenants in (State) common Additional abbreviations may also be used. ffm • ASSIGNMENT FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints attorney to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: NOTICE: The signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatsoever. Signature(s) must be guaranteed by a commercial bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges. Section 3. Bond Terms, Execution and Delivery. 3.01. Maturities, Interest Rates, Denominations, Payment. The City shall forthwith issue and deliver the Bonds, which shall be denominated "General Obligation Sewer Bonds of 1985." The Bonds shall be issuable in the denomination of $5,000 each or any integral multiple thereof, shall mature on March 1 in the years and amounts set forth below, and Bonds maturing in such years and amounts shall bear interest from date of issue until paid or duly called for redemption at the rates per annum shown opposite such years and amounts as follows: Year Amount Rate Year Amount Rate 1987 $55,000 5-,5-V 1992 $55,000 7•�0 1988 40,000 (,• o o 1993 55,000 1989 40,000 (1 .571 1994 80,000 7,e 1990 40,000 6'75 1995 80,000 �1,P° 1991 65,000 7,00 1996 75,000 k•°0 The Bonds shall be issuable only in fully form. The interest thereon and, upon surrender of the principal amount thereof, shall be payable by draft issued by the Registrar described herein. -7- registered each Bond, check or • 3.02. Dates; Interest Payment Dates. Each Bond shall be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case such Bond shall be dated as of the date of authentication, or (ii) the date of authentication is prior to March 1, 1986, in which case such Bond shall be dated as of June 1, 1985, The interest on the Bonds shall be payable on March 1 and September 1 in each year, commencing March 1, 1986, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 3.03. Registration. The City shall appoint, and shall maintain, a bond registrar, transfer agent and paying agent (the Registrar). The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a) Register. The Registrar shall keep at its principal corporate trust office a bond register in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and • exchanges of Bonds entitled to be registered, transferred or exchanged. 0 (b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. Whenever any Bond is surrendered by the registered owner for exchange, the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney duly authorized in writing. (d) Cancellation. All Bonds surrendered upon any transferor exchange shall be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When any Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is legally authorized. The Registrar shall incur no liability for its refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name any Bond is at any time registered in the bond register as the absolute owner of such Bond, whether such Bond shall be overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on such Bond and for all other purposes, and all such payments so made to any such registered owner or upon the owner's order shall be valid and effectual to satisfy and discharge the liability of the City upon such Bond to the extent of the sum or sums so paid. • (g) Taxes, Fees and Charges. For every transfer or exchange of Bonds, the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. • (h) Mutilated Lost Stolen or Destroyed Bonds. In case any Bond shall become mutilated or be lost, stolen or destroyed, the Registrar shall deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any such Bond lost, stolen or destroyed, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond lost, stolen or destroyed, upon filing with the Registrar of evidence satisfactory to it that such Bond was lost, stolen or destroyed, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. All Bonds so surrendered to the Registrar shall be cancelled by it and evidence of such cancellation shall be given to the City. If the mutilated, lost, stolen or cm • destroyed Bond has already matured or been called for redemption in accordance with its terms, it shall not be necessary to issue a new Bond prior to payment. 3.04. A intment of In'tial Re istrar. The City hereby appoints _ zygg� f4aL, 2%P,4sL- as the initial Registrar. The Mayor and the i Administrator are authorized to pxecute and del' er, on behalf of the City, a contract with : n"- �')W." ,Z� �, , as Registrar. Upon merger 5e cons lidatio ri of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, such corporation shall be authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove any Registrar upon thirty (30) days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the bond register to the successor Registrar. on or before each principal or interest due date, without further order of this Council, the City Administrator shall transmit to the Registrar, moneys sufficient for the payment of all principal and interest then due pursuant to Section 4.01 hereof. 3.05. Redemption. Bonds maturing in the years 1987 through 1992 shall not be subject to redemption prior to maturity, but Bonds maturing in the years 1993 through 1996 shall each be subject to redemption and prepayment, at the option of the City, in inverse order of.maturities and, within any maturity, in $5,000 principal amounts selected by the Registrar by lot, on March 1, 1992 and on any interest payment date thereafter at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. At least thirty days prior to the date set for redemption of any Bond, the City Administrator shall cause notice of the call for redemption to be published in a daily or weekly periodical published in a Minnesota city of the first class or its metropolitan area, which circulates throughout the state and furnishes financial news as a part of its service, and to be mailed to the Registrar and to the registered owner of each Bond to be redeemed, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. 3.06. Preparation and Delivery. The Bonds shall be prepared under the direction of the City Administrator and shall be executed on behalf of the City by the signatures of • the Mayor and the City Administrator, and shall be sealed with -10- the official corporate seal of the City; provided that said signatures and the corporate seal may be printed, engraved, or lithographed facsimiles thereof. In case any officer whose signature, or a facsimile of whose signature, shall appear on the Bonds shall cease to be such officer before the delivery of any Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. Notwithstanding such execution, no Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on such Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so executed and authenticated, they shall be delivered by the City Administrator to the purchaser thereof upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the purchaser shall not be obligated to see to the application of the purchase price. Section 4. Maintenance of Accounts; Pledge of • Net Revenues and Full Faith and Credit. 4.01. Maintenance of Accounts and Covenants. The City shall continue to maintain separate Water and Sewer Accounts within its Public Utility Fund, with separate subaccounts as provided in the 1967 Bond Resolution, including but not limited to the General obligation Water and Sewer Revenue Bond Account (hereinafter, the Account). This Council further covenants and agrees with the holders of the Bonds that it will keep and enforce the covenants and agreements set forth in the 1967 Bond Resolution. • 4.02. Sufficiency of Net Revenues. It is determined that the estimated net revenues of the Utility will be sufficient to pay the principal of and interest on all bonds payable from the Account, including the 1967 Bonds, the 1969 Bonds, the 1971 Bonds, the 1982 Bonds and the Bonds. 4.03. Imposition of Charges; Additional Bonds. Pursuant to the provisions of Minnesota Statutes, Section 444.075, as amended, the City hereby covenants and agrees with the holders from time to time of the Bonds that so long as any of the Bonds are outstanding, the City will impose and collect reasonable charges for the service, use and availability of the Utility to the City and its inhabitants according to schedules calculated -11- to produce net revenues which, together with collections of special assessments, will be sufficient to pay all principal and interest when due on the 1967 Bonds, the 1969 Bonds, the 1971 Bonds, the 1982 Bonds and the Bonds, and said net revenues, to the extent necessary, are hereby irrevocably pledged and appropriated to the payment of the Bonds and interest thereon; provided that nothing herein shall preclude the City from hereafter making further pledges and appropriations of net revenues of the Utility for the payment of additional obligations of the City hereafter authorized if the City Council determines before the authorization of such additional obligations that the estimated net revenues of the Project will be sufficient, together with any other sources pledged to or projected to be used, for the payment of the Bonds and such additional obligations. Such further pledges and appropriations of said net revenues may be made superior or subordinate to or on a parity with the pledge and appropriation herein made. 4.04. Full Faith and Credit Pledged. The full faith, credit and taxing power of the City are irrevocably pledged for the prompt and full payment of the principal of and interest on the Bonds and on all other bonds made payable from the Account, and the Bonds shall be payable from the Account in accordance with the provisions and covenants contained in this • resolution. If on October 1 in any year the sum of (i) the balance in the Account, plus (ii) the amount of net revenues of the Project is less than the amount of principal and interest payable from the Account through the end of the next calendar year, a direct, irrepealable, ad valorem tax shall be levied on all taxable property within the corporate limits of the City for the purpose of restoring such accumulated or anticipated deficiency in accordance with the provisions of this resolution. 11 Section 5. Defeasance. When all of the Bonds have been discharged as provided in this Section 5, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a bank qualified by law as an -12- Ah escrow agent for this purpose, cash or securities which are general obligations of the United States or securities of United States agencies which are authorized by law to be so deposited, bearing interest payable at such time and at such rates and maturing on such dates as shall be required, without reinvestment, to pay all principal and interest to become due thereon to maturity. Section 5. County Auditor Registration, Certification of Proceedings, Investment of Moneys and Arbitrage. 5.01. County Auditor Registration. The City Administrator is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of McLeod County, together with such other information as the County Auditor shall require, and to obtain from said County Auditor a certificate that the Bonds have been entered on his bond register and the taxes described in Section 4.02 hereof have been levied as required by law. 5.02. Certification of Proceedings. The officers of the City and the County Auditor of McLeod County are hereby authorized and directed to prepare and furnish to the purchaser of the Bonds and to Dorsey & Whitney, Bond Counsel, certified copies of all proceedings and records of the City, and such • other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. • 5.03. (a) Covenants. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1954, as amended (the Code), and the Treasury Regulations promulgated thereunder (the Regulations), and covenants to take any and all actions within its powers to ensure that the interest on the Bonds will not become subject to taxation under the Code and the Regulations. (b) Arbitrage Certification. The Mayor and City Administrator, being the officers of the City charged with the responsibility for issuing the Bonds pursuant to this resolution, are authorized and directed to execute and deliver to the purchaser thereof a certificate in accordance with the provisions of Section 103(c) of the Code, and Sections -13- 1.103 -13, 1.103 -14 and 1.103 -15 of the Regulations, stating the facts, estimates and circumstances in existence on the date of issue and delivery of the Bonds which make it reasonable to expect that the proceeds of the Bonds will not be used in a manner that would cause the Bonds to be arbitrage bonds within the meaning of the Code and Regulations. Attest: City Administrator 0 • -14- Mayor J The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor, whose signature was attested by the City Administrator. -15- • • • CERTIFICATION OF MINUTES RELATING TO GENERAL OBLIGATION TAX INCREMENT BONDS OF 1985 Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting on June 11, 1985, at 7:30 o'clock p.m Members present: Members absent: Documents Attached: Minutes of said meeting (pages): RESOLUTION NO. P6 I A regular meeting, held at the City Hall. RESOLUTION RELATING TO $150,000 GENERAL OBLIGATION TAX INCREMENT BONDS OF 1985; FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this % day of June, 1985. (SEAL) Gary D. Plotz, City Administrator Name and Title f- F Member then introduced the following resolution and moved its adoption: RESOLUTION NO. &�/ RESOLUTION RELATING TO $150,000 GENERAL OBLIGATION TAX INCREMENT BONDS OF 1985; FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City), as follows: Section 1. Authorization and Sale. 1.01. Authorization. This Council has designated a development district pursuant to Minnesota Statutes, Chapter 472A, and a tax increment financing district pursuant to Minnesota Statutes, Sections 273.71 through 273.78. Both the development district and the tax increment financing district has been designated Development District No. 4 (the District). 1.02. Plan and Project. This Council has adopted a development district program and a tax increment financing plan • for the District (the Plan). On 1985 this Council held a public hearing on an amen ent to the Plan to provide for the acquisition by the City of the property within the District and the sale thereof to a developer at a reduced cost pursuant to a development agreement under which the developer agrees to rehabilitate and renovate an existing facility in the District known as the Hutch Hotel (such acquisition, resale, rehabilitation and renovation being hereinafter together referred to as the Project). Following the public hearing on the amendment o the Plan this Council by Resolution No.33 , duly adopt �o d 3 , 1985, approved the amendment to the Plan (the Pla as amended is hereinafter referred to as the Plan, as amended). 1.03. Outstanding Bonds. The City has previously issued its General Obligation Tax Increment Bonds, dated November 1, 1980 in the principal amount of $650,000 (the 1980 Bonds) pursuant to Resolution No. 6637, duly adopted on November 12, 1980 (the Bond Resolution) and its General Obligation Tax Increment Bonds of 1982, dated July 1, 1982 in the principal amount of $135,000 (the 1982 Bonds). The 1980 Bonds and the 1982 Bonds are all general obligations of the City payable primarily from tax increments derived from the District and are issued pursuant to the provisions of Minnesota Statutes, Section 273.77. Pursuant to the Bond Resolution the U • City reserved the right to issue additional bonds payable from the 1980 General Obligation Tax Increment Bond Fund (the Bond Fund) established pursuant to Section 4.02 of Resolution No. 6637 to finance costs of the project to be undertaken by the City within the District pursuant to the Plan. 1.05. Project Costs. The cost of the Project is estimated to be as follows: Land $117,000 Capitalized Interest 20,000 Cost of Issuance 10,500 Bond Discount 2,500 $150,000 1.06. Sale. This Council, b resolu io ado ted on Jun 11, 1985 accepted the bid of the,�,� f (the Purchaser), to purchase the Bohd6 at a price o L 3Sooplus accrued interest from the date of the Bonds t;",th4 date of delivery thereof, the Bonds to bear interest from date of issue until paid at the rates specified by the Purchaser and upon the further terms and conditions set forth in the Terms and Conditions of Sale. 1.07. Issuance of Bonds. All acts, conditions and • things which are required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed prior to the issuance of the Bonds having been done, existing, and having happened, it is now necessary for this Council to establish the form and terms of the Bonds, to provide for the security thereof, and to issue the Bonds forthwith. • Section 2. Form of Bonds. 2.01. Form of Bonds. The Bonds shall be prepared in substantially the following form: -2- • [Face of the Bond) UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF McLEOD CITY OF HUTCHINSON GENERAL OBLIGATION TAX INCREMENT BOND OF 1985 Date of Rate Maturity Original Issue CUSIP June 1, 1985 SEE REVERSE FOR CERTAIN DEFINITIONS REGISTERED OWNER: PRINCIPAL AMOUNT: DOLLARS THE CITY OF HUTCHINSON, McLeod County, Minnesota (the City), acknowledges itself to be indebted and, for value received, hereby promises to pay to the registered owner above • named, the principal amount indicated above, on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable on March 1 and September 1 in each year, commencing March 1, 1986, to the person in whose name this Bond is registered at the close of business on the 15th day (whether or not a business day) of the immediately preceding.month, all subject to the provisions referred to herein with respect to the redemption of the principal of this Bond before maturity. The interest hereon and, upon presentation and surrender hereof, the principal hereof, are payable in lawful money of the United States of America by check or draft of I , in I , as Bond Registrar, Transfer Agent and Paying Agent (the Bond Registrar), or its successor designated under the Resolution described herein. Additional provisions of this Bond are contained on the reverse hereof and such provisions shall for all purposes have the same effect as though fully set forth hereon. is This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by the Bond Registrar by manual signature of one of its authorized representatives. -3- • IN WITNESS WHEREOF, the City of Hutchinson, McLeod County, State of Minnesota, by its City Council, has caused this Bond to be executed by the facsimile signatures of the Mayor and the City Administrator and by a printed facsimile of the official seal of the City and has caused this Bond to be dated as of the date set forth below. Dated: (Facsimile Signature) (Facsimile Signature) City Administrator Mayor (Facsimile Seal) CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. • BY Authorized Representative • (Reverse of the Bonds] This Bond is one of an issue in the aggregate principal amount of $150,000 (the Bonds), issued pursuant to a resolution adopted on June 11, 1985 (the Resolution) for the purpose of paying the capital and administrative costs of a development district program in a tax increment financing district designated as Development District No. 4 (the District) in the City, and is issued pursuant to and in full conformity with the provisions of the home rule charter of the City and the Constitution and laws of the State of Minnesota thereunto enabling, including Minnesota Statutes, Section 273.77 and Chapters 472A and 475. This Bond is payable primarily from a portion of the moneys in the the "Development District No. 4 Bond Account" (the Bond Account) in the General Obligation Sinking Fund of the City, but the City is required by law to pay maturing principal hereof and interest hereon from any available funds of the City if moneys on hand in the Bond Account pledged to the payment of the Bonds are insufficient therefor. The Bonds are issuable only as fully -4- • registered bonds, in denominations of $5,000 or any multiple thereof, of single maturities. Bonds maturing in the years 1987 through 1992 are payable on their respective stated maturity dates without option of prior payment, but Bonds having stated maturity dates in the years 1993 through 1996 are each subject to redemption and prepayment, at the option of the City and in inverse order of maturities and by lot, assigned in proportion to their principal amount, within any maturity, on March 1, 1992 and on any interest payment date thereafter, at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. At least thirty days prior to the date set for redemption of any Bond, notice of the call for redemption will be published in a daily or weekly periodical, published in a Minnesota city of the first class or its metropolitan area, which circulates throughout the state and furnishes financial news as a part of its service, and will be mailed to the Bond Registrar and to the registered owner of each Bond to be redeemed at his address appearing in the Bond Register, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the registered owner without charge, representing the remaining principal • amount outstanding. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by his attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or his attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange, the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. • The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. -5- • IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed precedent to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City according to its terms have been done, do exist, have happened and have been performed in regular and due form, time and manner; that the City has agreed to pledge a portion of the tax increment revenue derived from the District to the payment of the Bonds; that all taxable property within the City is subject to the levy of a direct, annual, ad valorem tax, which the City covenants it will levy and which is required to be extended, assessed and collected for the years and in such amounts as may be required to pay the principal of and interest on the Bonds of this issue when due, which levy is not limited as to rate or amount; and that the issuance of this Bond did not cause the indebtedness of the City to exceed any constitutional or statutory limitation. The following abbreviations, when used in the inscription on the face of this Bond, shall be construed asOthough they were written out in full according to the • applicable laws or regulations: TEN COM -- as tenants UNIF GIFT MIN ACT..... Custodian....... in common (Cust) (Minor) TEN ENT -- as tenants by the entireties L under Uniform Gifts to JT TEN -- as joint tenants Minors with right of survivorship and Act ...................... not as tenants in (State) common Additional abbreviations may also be used. -6- • ASSIGNMENT FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto , the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints attorney to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER NOTICE: The signature to this OF ASSIGNEE: assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatsoever. Signature(s) must be guaranteed by a commercial bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges. • 2.02. Form of Certificate. A certificate in substantially the following form shall appear on the reverse side of each Bond, following a copy of the text of the legal opinion of Bond Counsel: We certify that the above is a full, true and correct copy of the legal opinion rendered by Bond Counsel on the issue of Bonds of the City of Hutchinson which includes the within Bond, dated as of the date of delivery of and payment for the Bonds. (Facsimile signature) (Facsimile signature) City Administrator Mayor Section 3. Bond Terms, Execution and Delivery. • 3.01. Maturities, Interest Rates, Denominations, Payment. The City shall forthwith issue and deliver the Bonds, which shall be denominated "General Obligation Tax Increment Bonds of 1985" and shall be payable primarily from the Bond Fund created in Section 4.02 hereof. The Bonds shall be issuable in the denomination of $5,000 each or any integral multiple thereof, shall mature on March 1 in the years and amounts set forth below, and Bonds maturing in such years and amounts shall bear interest from date of issue until paid or -7- duly called for redemption at the rates per annum shown opposite such years and amounts as follows: Year Amount Rate Year Amount Rate 1987 $5,000 ,r,5-V 1992 $20,000 7•a o 1988 10,000 6,00 1993 20,000 7,1/0 1989 10,000 6, STJ 1994 20,000 7, 6 0 1990 10,000 6 ?5- 1995 20,000 7 ?o 1991 10,000 7 p0 1996 25,000 e, 00 The Bonds shall be issuable only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, shall be payable by check or draft issued by the Registrar described herein. 3.02. Dates; Interest Payment Dates. Each Bond shall be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case such Bond shall be dated as of the date of authentication, or (ii) the date of authentication is prior to March 1, 1986 in which case such Bond shall be dated as of June 1, 1985. The • interest on the Bonds shall be payable on March 1 and September 1 in each year, commencing March 1, 1986, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 3.03. Registration. The City shall appoint, and shall maintain, a bond registrar, transfer agent and paying agent (the Registrar). The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: 0 (a) Register. The Registrar shall keep at its principal corporate trust office a bond register in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar shall -8- authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. Whenever any Bond is surrendered by the registered owner for exchange, the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney duly authorized in writing. (d) Cancellation. All Bonds surrendered upon any transfer or exchange shall be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When any Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of . transfer is legally authorized. The Registrar shall incur no liability for its refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. n L_ J (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name any Bond is at any time registered in the bond register as the absolute owner of such Bond, whether such Bond shall be overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on such Bond and for all other purposes, and all such payments so made to any such registered owner or upon the owner's order shall be valid and effectual to satisfy and discharge the liability of the City upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For every transfer or exchange of Bonds, the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become mutilated or be lost, stolen or destroyed, the Registrar shall deliver a new Bond of like -9- amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any such Bond lost, stolen or destroyed, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond lost, stolen or destroyed, upon filing with the Registrar of evidence satisfactory to it that such Bond was lost, stolen or destroyed, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. All Bonds so surrendered to the Registrar shall be cancelled by it and evidence of such cancellation shall be given to the City. If the mutilated, lost, stolen or destroyed Bond has already matured or been called for redemption in accordance with its terms, it shall not be necessary to issue a new Bond prior to payment. 3.04. A o.ntme t of In' ial Re, hereby appoints the initial Registrar. The Mayor and th are authorized to xecute and deli er, on contract withti �, / B Registrar. Upon merger or conso idation4 istrar. The City as City Administrator be alf of the City, a as :)f trre Registrar with • another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, such corporation shall be authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove any Registrar upon thirty (30) days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of this Council, the City Administrator shall transmit to the Registrar from the Bond Fund described in Section 4.02 hereof, moneys sufficient for the payment of all principal and interest then due. • 3.05. Redemption. (a) Bonds maturing in the years 1987 through 1992 shall not be subject to redemption prior to maturity, but Bonds maturing in the years 1993 through 1996 shall each be subject to redemption and prepayment, at the option of the City, in inverse order of maturities and, within any maturity, in $5,000 principal amounts selected by the Registrar by lot, on March 1, 1996 and on any interest payment date thereafter at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of -10- redemption. At least thirty days prior to the date set for redemption of any Bond, the City Administrator shall cause notice of the call for redemption to be published in a daily or weekly periodical published in a Minnesota city of the first class or its metropolitan area, which circulates throughout the state and furnishes financial news as a part of its service, and to be mailed to the Registrar and to the registered owner of each Bond to be redeemed, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. 3.06. Preparation and Delivery. The Bonds shall be prepared under the direction of the City Administrator and shall be executed on behalf of the City by the signatures of the Mayor and the City Administrator, and shall be sealed with the official corporate seal of the City; provided that said signatures and the corporate seal may be printed, engraved, or lithographed facsimiles thereof. In case any officer whose signature, or a facsimile of whose signature, shall appear on the Bonds shall cease to be such officer before the delivery of any Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. Notwithstanding such execution, no Bond shall be valid or obligatory for any • purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on such Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authenti- cation on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so executed and authenticated, they shall be delivered by the City Administrator to the purchaser thereof upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the purchaser shall not be obligated to see to the application of the purchase price. n U Section 4. Security Provisions. 4.01. Construction Fund. A Construction Fund has heretofore been established pursuant to Section 4.01 of Resolution No. 6637, as a special fund and designated on the books of the City as the "Development District No. 4 Construction Fund" (the Construction Fund), to be held and administered by the City Administrator separate and apart from all other funds of the City. The City hereby appropriates to the Construction Fund all of the proceeds received from the -11- sale of the Bonds, less the amount to be deposited in the Bond Fund, as hereinafter defined, pursuant to Section 4.02 hereof. Moneys on hand in the Construction Fund from time to time shall be used solely to pay capital and administrative costs in connection with the Project as set forth in the Plan, as amended. Any amounts remaining in the Construction Fund upon completion of the Project and payment of all of the costs thereof shall be transferred to the Bond Fund. 4.02. Bond Fund. The principal and interest on the Bonds shall be payable from the Bond Fund other than moneys in the Bond Fund which represent tax increments derived from the area included in the District designated as Area No. 4 in the Plan. So long as any of the 1980 Bonds, the 1982 Bonds, the Bonds, or any additional bonds issued pursuant to Section 4.07 of Resolution No. 6637 and made payable from the Bond Fund, are outstanding and any principal thereof or interest thereon unpaid, the City Administrator shall maintain the Bond Fund as a separate and special account to be used for the payment of the principal of, premium, if any, and interest on the 1980 Bonds, the 1982 Bonds, the Bonds and any additional bonds issued pursuant to Section 4.07 of Resolution No. 6637 and made payable from the Bond Fund. The City hereby irrevocably appropriates to the Bond Fund (a). $20,000 of the proceeds of the Bonds representing capitalized interest, (b) the accrued • interest and any amount in excess of $147,500 bid for the Bonds and received from the Purchaser upon delivery of the Bonds, and (c) any other moneys appropriated or pledged by the terms of this Resolution to the Bond Fund. • 4.03. Full Faith and Credit Pledged. The full faith and credit and taxing -power of the City are hereby irrevocably pledged for the prompt and full payment of the principal of and interest on the Bonds and on all other bonds made payable from the Bond Fund, as such principal and interest become due. It is estimated that the tax increment revenue and other funds herein pledged for the payment of the Bonds will be collected in amounts not less than five percent in excess of the amounts needed to meet when due the principal of and interest on the 1980 Bonds, the 1982 Bonds and the Bonds as required by Minnesota Statutes, Section 475.61. Consequently, no ad valorem taxes are now levied to pay the Bonds or the interest to come due thereon, pursuant to Minnesota Statutes, Section 273.77(a). If the money on hand in the Bond Fund should at any time be insufficient to pay principal and interest due on all bonds payable therefrom, such amounts may be paid from any other fund of the City and such other fund shall be reimbursed therefor when sufficient moneys are available in the Bond Fund. If on October 1 in any year the sum of the balance in the Bond Fund plus the amount of tax increment revenue -12- collectible through the end of the following calendar year is not sufficient to pay when due all principal and interest to become due on all bonds payable therefrom in the following calendar year, or the Bond Fund has incurred a deficiency in the manner provided in this Section 4.03, a direct, irrepealable, ad valorem tax shall be levied on all taxable property within the corporate limits of the City for the purpose of restoring such accumulated or anticipated deficiency in accordance with the provisions of this Resolution. Section 5. Defeasance. When all of the Bonds have been discharged as provided in this Section 5, all pledges, covenants and other rights granted by this Resolution to the holders of the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the paying agent on or before that date a sum sufficient for the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the paying agent a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a bank qualified by law as an escrow agent for this purpose, cash or • securities which are general obligations of the United States or securities of United States agencies which are authorized by law to be so deposited, bearing interest payable at such time and at such rates and maturing on such dates as shall be required, without reinvestment, to pay all principal and interest to become due thereon to maturity. • Section 6. Registration, Certification of Proceedings, Investment of Moneys and Arbitrage. 6.01. Registration. The City Administrator is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of McLeod County, together with such other information as he shall require, and to obtain from said County Auditor a certificate that the Bonds have been entered on his bond register as required by law. 6.02. Certification of Proceedings. The officers of the City and the County Auditor of McLeod County are hereby authorized and directed to prepare and furnish to the Purchaser and to Dorsey & Whitney, Bond Counsel, certified copies of all proceedings and records of the City, and such other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their -13- custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 6.03. Covenant, The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1954, as amended (the Code), and the Treasury Regulations promulgated thereunder. 6.04. Arbitrage. The Mayor and City Administrator, being the officers of the City charged with the responsibility for issuing the Bonds pursuant to this resolution, are authorized and directed to execute and deliver to the Purchaser a certificate in accordance with the provisions of Section 103(c) of the Code, and Treasury Regulations, Sections 1.103 -13, 1.103 -14 and 1.103 -15, stating the facts, estimates and circumstances in existence on the date of issue and delivery of the Bonds which make it reasonable to expect that the proceeds of the Bonds will not be used in a manner that would cause the Bonds to be arbitrage bonds within the meaning • of the Code and Regulations. Attest: City Administrator • -14- Mayor M 0' The motion for the adoption of the foregoing , resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor, which signature was attested by the City Administrator. • �J -15- (612) 587 -5151 Harty' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST _ HUTCHINSON, MINN. 55350 M E M O DATE: June 3rd, 1985 TO: Mayor and City Council FRAM: Director of Engineering RE: On -Site Drainage Problem Block 55, S 1/2 City I have analyzed the drainage problem on Lots 11, 12, 13 and 14 in Block 55. There are two options to resolve the problem, they are as follows: A. Underground Construct a tile line on the east side of Grove Street from the catch basin at Division Avenue with a surface inlet on the lot line between Lots 13 and 14. Estimated cost of construction is $2,300.00, plus necessary landscaping of trench area. Construct a tile line along lot line between 12, 13 and 14 from inlet • across alley with a surface inlet on Lot 11. Estimated cost of construction is $1,380.00, plus necessary landscaping of trench area. B. Landscaping Place fill on Lots 12, 13 and 14 to allow surface drainage to street. Estimated cost of fill material placed and leveled is $2,000.00. Place fill on Lot 11 to allow drainage to alley and westerly on lot line between Lots 12, 13 and 14. Estimated cost of fill material placed and leveled is $1,000.00. It is my opinion that the tile system is the best solution. The tile system will require less property to be disturbed during construction. It will, however, require easements for that portion on private property. In the past, most on -site drainage problems have been corrected by the property owners at their expense. In some new developments, internal block drainage has been constructed by the City. The cost, however, has been assessed to the property it served. Should the City feel that it has an obligation to help correct this problem, I believe the cost should be shared by all the property owners and the City. Marlow V. Priebe Director of Engineering MVP /pv � G, K. Gilhousen 330 5th Ave. SW Hutchinson, MN 55350 May 21, 1985 Dear Mr. Priebe: M" x v z' St, FOR YOUR INFORMATION I am writing in regards to my March 18th letter (of which you received a copy March 25th) regarding recurrent flooding problems in the 5th Ave. SW and Grove St. S area. We have patiently waited since then for you to present your "specific report and recommendation" to the City Council, though you've had knowledge of the situation for ten years! As of the last Council meeting, May 14th, you had not yet taken any action on the matter. Since our flooding problem was first scheduled to be analyzed at the April 9th Council Meeting, we feel you have delayed • long enough and sincerely hope that your report is soon to be completed and referred to the next Council Fleeting for evaluation. After your in -depth study of our problem, we're sure you will realize that the engineering of this project had one critical flaw. That being the lack of installation of any type of drainage system which the area definitely should have had to complete the job properly. As I'm sure you are aware, the natural land drainage to our little ditch used to drain off to the street! In vJ6w of your prompt attention, thankfully a remedy to our ten - year -plus flooding problem may soon be in sight! Sincerely, Kath y Gilh sen" Spokesperson cc: G y Plotz ayor & City Council • (612) 587 -5151 Harry' CITY OF HUTCH /NSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 .glee M E M O DATE: June 5th, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Letting No. 6 85 -01 -27 - Underground & Grading - Clark's 2nd Addition 85 -01 -28 - Underground & Grading - Helland's 5th Addition 85 -01 -29 - Underground & Grading - Waller's 2nd Addition 85 -01 -30 - Underground & Grading - 4th Addition to Lakewood Terrace 85 -01 -31 - Underground & Grading - Orchard Park Addition Bids on the above- referenced project were received on January 7, 1985. The Assessment Hearing was held and the Assessment Roll adopted on March 12, 1985. I, therefore, recommend the City award a contract to Juul Contracting Company, • the low bidder for Letting No. 6, in the amount of $255,066.95. Resolution Awarding Contract is attached. MVP /pv attachment ;/;?/10 re�l //_ 6 z � 4 Marlow V. Priebe Director of Engineering F—#, RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING N0. 6 Project No. 85- 01 -27, 85- 01 -28, 85- 01 -29, 85 -01 -30 8 85 -01 -31 • Resolution No. 8053 WHEREAS, pursuant to an advertisement for bids for the improvement of Clark's 2nd Addition by the construction of Sanitary Sever, Watermain, Storm Sewer, Grading, Gravel Sub -base and Area Lift Station; Holland's Fifth Addition, Waller's 2nd Addition, Fourth Addition to Lakewood Terrace and Orchard Park Addition by the construction of Sanitary Sewer, Watermain, Storm Sewer, Grade, Gravel Sub -base and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Juul Contracting Company $2559066.95 Latour Construction $269,384.26 S. J. Louis Construction $287,684.70 Barbarossa and Sons, Inc. $2999637.50 Gaub, Inc. $2999776.60 Burschville Construction ¢307005.75 Winter Construction #315030.32 AND WHEREAS, it appears that Juul Contracting Company of Hutchinson is the lowest responsible bidder, • HOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson in the name of the City of Hutchinson, for the improvement of Clark'a 2nd Addition by the construction of Sanitary Sewer, Watermain, Storm Sewer, Grading, Gravel Sub- base and Area Lift Station; Helland's Fifth Addition, Waller's 2nd Addition, Fourth Addition to Lakewood Terrace and Orchard Park Addition by the construction of Sanitary Sewer, Watermain, Storm Sewer, Grade, Gravel Sub -base and Appurtenandes, according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 11th day of June, 1985. Mayor City Clerk P May 22, 1985 To: The Honorable Mayor and City Council of Hutchinson, Mn. Re: Commercial and Residential Refuse Removal Rates Dear Sirs: Due to the rising costs of insurance, petroleum, taxes, wages, truck costs, equipment and a surmountable increase in the amount of garbage, Junker Sanitation Service is at this time requesting an increase of $.50 per month for both residential and commercial refuse service. This new rate would become effective on July 1, 1985. The new rate for residential service would then be $7.40 per • month, per residence. For your convenience'we have attached an old and new rate schedule for the commercial containers. • %ank you for your time and cooperation in this matter. -:Si er�ly, James L. T -ker, President "Your Garbologisc" James Junker.417 So. Mortho St.. Stillwater, Mn. 55082.612 439 -7135 ,CCMME•RCIAL- RATES' CITY —07' 'HUT'CHINS'O'N EFFECTIVE JULY 1p 1984 1-yard'.,., :........................$30.50 per month 1 x week pickup 1h- yard ... .........................$35.50 per month 1 x week pickule 2 ard ..... ........................540.50 3- yard.... . ........................545.50 . n 4- yard ..... ........................550.50 . x n . 6- yard .... .........................$65.50 n . . . . 8-yard .... .........................$80.50 . n EFFECTIVE JULY 1l 1985 1- yard ..................... ........$31.00 per month 1 x week pickule 1}9- yard .... ........................$36.00 2-yard .... .........................$41.00 3- yard ..... .........................$46.00 4—yard ..... ...................:.,..$51.00 6- yard .... .........................$66.00 8- yard .... .........................$81.00 n -• . ,rug•.. -' , ,r�i •, tt.� . r LU:,YC:.`. FROM: GARY PLOTZ, CITY ADMINISTRATOR SUBJECT: SURVEY 0 �SE _ JUNE - PUBLIC RESIDENTIAL COMMERCIAL _ FREQUENCY OF PICKUP BACKYARD MAXIMUM VOLUME- W}10 DOES 4PPTERM OF CONT OR PRIVATE ( MONTHLY RATE MQtl2HLY RATE FOR BASE RATE OR CURB RESIDENTIAL- BILLING FOR BASE RATE TCHINSON Private $ /mo. Cit. $1.50 /mo f. 5.85 /mo to Junker _ _ 1 yd - $30 2 yd 40 4 yd 50 6 yd 65 8 yd 80 N/A Once /week- residential Once /month- commercial Once week - residential Backyard N/A None for resid., 2 - 30 gal. cans for commercial No limit City for Base charge only City - on utility bills 8 year with option 3 years 't CH FIELD Private W51mO (in last yr. exclusive of 3 yr. contract Private .5 3mo /lean 1 - 3 mo /2 cans 4 ULM N/A Once /week Both See monthly rate Company 1 yr license - 2 haulers gSON Private $ /mo Exclusive - N/A No limit City 3 years City owns landfill- no charge- hauler negotiates Once /week ex sive .LMAR Private - residential e rate since Po N/A Once /week - resid. N/A N/A Company 6 private companies ap 10 -1 -80 1TObNA Private $5.50 /mo. resid. $4.50 /mo/ Srs.($4.25 N/A Once /week - resid. Both N/A Company 1 yr lic -2 haulers non - exclusive 1 can N/A N/A 'RMONT Private Buy bags at $ 8.00 /pkg of 10; Curb N/A Company Annual license AdshhL Priva inclu ckun :IBAULT mo on- exclus a N/A Once /week - resid. Backyard N/A Company Several haulers _SHALL Private 9s- L -3n ; Private Junk Privat Junker San $1 2. mo exclusive - Non- exclusive Once /week - resid. N/A N/A Company _ 2 haulers LLWATER • curreotly; - / .'84 -'85 $6.15/mo - 1984 Non - exclusive Once /week - resid. Backyard No limit City Through 1992 -12 yr contract SON 2.,haulers of comm'1; non- Once /week - resid. Backyard No limit City 6 years exclusive PORT Fri Junker - exclusive No answer 2 haulers - non exclusive Once /week - resid. Backyard No limit City 6 - 8 years PARK HEIGHTS Private- Junket San. $6.00 /mo - exclusive exclusive Otice /week - resid. Curbside N/A Within prop.; -6 ta� state't i years • Aeflevi famll histiftalee &## ON ROOSEVELT OFFICE PARK, STE. 110, P.O. BOX 1718 • ST. CLOUD, MN 58302 S PHONE 612- 263 -8806 • 0 . June 4, 1985 City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 RE: Claim Number: 211 - 020909 Dear Mr. Schaefer: AMERICAN FAMILY MADISON. WISCONSINS •MUrwM Fu V wnu� reuuMCE m�vwn YIl111LW 9TMWD MSUIIAMR COMAIIY O \YRWO AMEAC FYMLT llf IgU11MMI m MY YIImI F. y FM41fML SFI &. R I am writing in regard to your letter concerning our insured, Theresa Krueger. Having reviewed our file, we will make a final offer of 90 percent of your damages. This is a fair and equitable offer as the facts state you crossed one whole lane of traffic before you hit us in the left midsection. Also, more caution should be exercised when travelling through an intersection. We make decisions on claims based on all the facts involved in the accident and pay according to our negligence. on the subject of your claim, we find our insured 90 percent negligent, therefore, I am enclosing a draft for 90 percent of your damages. Please find enclosed a draft for $1,090.78. Sincerely, b-ZC W u DEBRA K. SELCHERT Claim Representative DKS /jma Encl: draft (612) 587 -5151 0 f/VTIN CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST - HUTCHINSON, MINN. 55350 May 28, 1985 Debra K. Selchert AMERICAN FAMILY INSURANCE GROUP 606 Roosevelt Office Park Suite 110 - P.O. Box 1719 St. Cloud, MN 56302 RE: Your Insured: Theresa V. Krueger Your File: 211- 020909 Date of Loss: May 3, 1985 . Dear Ms. Selchert: As City Attorney for the City of Hutchinson, your letter of May 17th of 1985 has been referred to me. In your letter you indicate that your appraisal of the accident indicates that improper lookout on the part of the driver of the City of Hutchinson vehicle contributed to the accident. As I understand the accident, the facts are as follows: 1) Your insured was required to stop and yield to oncoming traffic-by a properly placed stop sign. 2) Your insured failed to yield to the Hutchinson vehicle and drove directly into its path. 3) Your insured stated that she did not see the Hutchinson vehicle. The Hutchinson vehicle was a green 1981 Chevrolet 16- passenger commercial bus. Q) The City vehicle left approximately 30 feet of skid marks by its braking action. This clearly indicates an attempt on the part of the City of Hutchinson to avoid the collision. I an aware that insurance adjusters have often taken the position that any participant in an accident must be partially • liable simply for failure to avoid the accident in the first place. I do not believe in this instance either a judge or a Debra K. Selchert May 28, 1985 Page Two jury would determine that this is the case. I believe that any straight forward telling of the factual situation would result in a finding of 100% negligence on the part of your insured and no negligence on the part of the City vehicle. We understand that the amount in controversy is not a large SUM. Even so, we feel that the City has a responsibility not only to the drivers of its vehicles but to its citizens to pay only those claims which we feel are justified. Based upon this position, we would request that you forward us a check in the amount of $1,211.98 representing the full amount of the claims made. Sincerely yours, CITY OF HUTCHINSON JAMES H. SCHAEFER By/ James H. Schaefer Hutchinson City Attorney JHS:dlp cc: ?ten Merrill LJ • I' 1 �J Ir1 LJ wltR AL BATTIG TOM HUNT May 28, 1985 R t • INSURE TODAY — BE SURE TOMORROW • Gary D. Plotz City of Hutchinson 37 Washington Ave. West Hutchinson, "Minnesota 55350 vouR ndependen� lnsurvnteli4GENT 1 fINN{i _YOY M,1i LE CENTER, MINN. 56057 PHONE 612 357 -2221 On- behalve of Eugene and Pearl Schimmel, I am submitting to the City of Hutchinson, an installment sale proposal on approximatelly 20.9 acres of land located southwesterly of State Highway 22 and in the Northwesterly 4 of the Southwest 4 of Section 8, T116N, R29W, lying Northeasterly of the river. It is hoped that this would allow the City of Hutchinson to complete acquisi- tion of land for future installation of a city sewage treatment plant, in an orderly manner. We would like to meet with the city council at their earliest convenience to review this proposal and answer any questions they may have. Thank you for advising us of the next meeting to review this matter. ALFRED A. BATTIG REAL ESTATE Al Batti g Broker 22 South Lexington Ave. Le Center, Minn. 56057 7 :; w May 28, 1985 0 Installment sale proposal of apprcuimatelly 20.9 acres of land located Southwesterly of State Highway 22 and in the Northwesterly ; of the Southwest 4 of Section 8, T116N, R29W, lying Northeasterly of the river. Owner: Eugene and Pearl Schimmel APPRAISED VALUATION -March 1985 ..... .....................$39,700.00 Down Payment at closing ..... ..............................$ 9,700.00 Gift to City of Hutchinson by Eugene Schimmel Family .....$ 3,700.00 Cash Down Payment by City of Hutchinson $ 6,000.00 BALANCE ON CONTRACT FOR DEED SALE ....... .....................$30,000.00 Balance of contract payable as follows: Annual installments of Five Thou- sand Dollars ($5,000.00) per year, with the first payment due August 1, 1986 and thereafter for a period of six (6) years from August 1, 1985. The unpaid balance shall bear interest at the rate of 8 percent per annum, with the in- • terest payments to be made on the same dates as payments on the principal. INSTALLMENT DATE PRINCIPAL PAYMENT INTEREST PAYMENT August 1, 1986 $5,000.00 $2,400.00 August 1, 1987 $5,000.00 $2,000.00 August 1, 1988 $5,000.00 $1,600.00 August-1, 1989 $5,000.00 $19200.00 August 1, 1990 $5,000.00 $ 800.00 August 1, 1991 $5,000.00 $ 400.00 P (612) 587 -5151 y�rrry' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: June 3, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: River Bank Improvement Attached is a letter I received from Mr. James Fahey, relative to a request to improve the shore line behind his property at 218 Main St. No. • MVP /pv attachment Marlow V. Priebe Director of Engineering q,d, FAHEY SALES AGENCY. I NC. REALTORS and AUCTIONEERS P.O. BOX 370.218 NORTH MAIN HUTCHINSON, MINNESOTA 863b0 8121587.9810 May 23, 1985 Marlow Priebe City Engineer City of Hutchinson Hutchinson, Minnesota 55350 Dear Marlow; I am writing in regards to the river shoreline directly behind our office building at 218 North Main Street in Hutchinson. The shoreline is partially enclosed with an unattractive chain link fence. The portion which is open resulted from the removal -of the old bath house. I feel that there is a certain amount of beauty too our shoreline and that the present fencing does not enhance the attractive water theme of our City. May I request that the City remove the existing fence and replace it with a more attractive barrier. Perhaps some type of wooden fencing com- parable to the kind installed North of the bridge on Main Street would be appropiate,'attractive and still provide some safety. This would also enable the area to create some much needed additional parking. Thank you for your consideration. L-.__ /Jaeles D. Fah�Owner k' Fahey Sales Agency, Inca "When you're selling a lifetime, don't sell it short - Call Fahey's" I b W T 12) 587 -5151 TY OF HUTCH/NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: June 3, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Relocation of Hydrant Attached is a letter from Mr. James Fahey, relative to relocating a hydrant on private property north of 218 Main St. North. Movement of this hydrant has been under consideration for some time. Now that all the old buildings near the hydrant have been removed, it would be feasible • to relocate the hydrant. I would recommend the line be extended North and East to place the hydrant near the sidewalk. I, also, recommend we provide for future extension under the roadway to connect to the 12" watermain on Main Street. MVP /pv attachment I A't-4�.0k, 4JR� Marlow V. Priebe Director of Engineering q-'El FAHEY SALES AGENCY, INC. P.O. BOX 370.218 NORTH MAIN HUTCHINSON. MINNESOTA 5WW M May 23, 1985 Marlow Priebe City Engineer City of Hutchinson Hutchinson, Minnesota 55350 Dear Marlow; My company is presently in the process of purchasing the bare lot just North of our office building at 218 North Main Street. The subject lot pre- sently has a fire hydrant located towards the rear. I am sure the hydrant was placed correctly at the time of installation as it was located between two buildings on the lot and our building to the South. However, I feel that location for todays' purposes are questionable. Our plans are too use this lot for parking and it is my opinion that it may be prohibitive to use the hydrant in emergency situations with the existence of parked cars. Furthermore, the size of our city's modern fire equipment and the accessibility from the street all tends to support my opinion on this matter. I am requesting that the City move the hydrant to the North and East onto City property to better serve the business's in our block. Thank you for your action on this matter. RespectfulVncy es D, Fah y Sale "When you're selling a lifetime, don't sell it short - Call Fahey's" i 1 (612) 587 -5151 HUTCH' CITY OF HUTCHINSON . 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: May 24th, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: City Funding for: T.H. 15 South T.H. 22 & 7 West T.H. 7 East I have checked with the Department of Transportation for using Federal Aid Urban (FAU) and Municipal State Aid (MSA) Funds. The City's share for all three projects is estimated at $750,000. i estimate the following breakdown of the City's share based on funds available: FAU MSA Assessed Ad Valorum Total T.H. 15 South $220,000 $ -0- $ 60,000 $ -0- $ 280,000 T.H. 22/7 West $ -0- $100,000 $ 40,000 $ 60,000 $ 200,000 T.H. 7 East $150,000 $100,000 $ 70,000 $ -0- $ 270,000 MVP /pv e n LJ Marlow V. Priebe Director of Engineering /'/�1 Pp" FIRSTATE jrFEDEW Savings b loan Association June 6, 1985 Mayor Robert Stearns City Council Members Mr. Gary Plotz, City Administrator City of Hutchinson Hutchinson, MN 55350 Gentlemen: 227 Main Street SoUth, Hutchinson, MN 55350.0309 Telephone (612) 587.2000 Ai' JUN 1985 o, RECEIVED oo N C N ccc� By First State Federal would like to request that the one -way alley located between Second Avenue and Third Avenue, on the east side of Main Street, be changed to a two -way alley. Enclosed you will find a site diagram as well as a blown -up portion showing the drive -up, and you will note the difficulty a car would have making the turn into the drive -up of the proposed First State Federal building under the present . one -way alley conditions. There are several existing problems with the one -way alley; namely, our parking lot has diagonal parking heading from east to west; the one -way is to the south and when customers are leaving our present drive -up or are coming through the alley and there is a delivery truck parked by the Legion Building, they become totally confused as to what means of exit they should take. Also, the Post Office has had several problems in getting their mail delivery semi -truck in without having to go the wrong way in the alley. There are only 4 -5 businesses which presently rely on the alley for deliveries which is much fewer than most of the downtown area in Hutchinson. This will not increase since the city parking lot takes up one - quarter of the block and First State Federal's property takes up approximately one - quarter of the block as well. First State Federal has discussed the two -way proposal with the businesses on Main Street which are affected, and the Post Office and all are in favor of the change. I have also talked with Police Chief O'Borsky concerning this matter, and he stated he would have no problem in seeing this changed to a two -way alley. We thank you for your consideration concerning this matter and would appreciate a favorable response to'our request. Cor lly, • Do Id A. Gla P sident ah enc. First federally chartered savings and loan association in the state q- cn (1 • l� u • V ■ P i MAIN STREET C m lr site 710 Cn i a 0 OW Ardftch� SU AIR-340x �� It w u �rr�IWtiY/ Mali.+.+ 2 1 A] ---------------------------- - - - - --4 rAn%WW AR*OACkM FIRSTATE FEDEW Savings & Loan Association June 6, 1985 Mayor Robert Stearns City Council Members Mr. Gary Plotz, City Administrator Mr. Homer Pittman, Building Inspector City of Hutchinson Hutchinson, MN 55350 Gentlemen: 227 Main Street South, Hutchinson, MN 55350-0309 Telephone (612) 587 -2000 JUN INS w_ yoa First State Federal is nearing the finalization of the plans for their new proposed building to be located at the corner of Main Street and Second Avenue. • It will be necessary for us to do some extensive excavating on the site- - removal of the footings, fuel tanks, etc. Therefore, we request that during the underground portion of the excavation, we be granted the right to put barricades on part of the city sidewalks to provide safety for the pedestrian traffic. Approximately one —half of the sidewalks would be barricaded. At the proper time during construction, it is our intention to replace all of the sidewalks located on both Main Street and Second Avenue. Enclosed you will find a plat plan of the site marked accordingly to show the barricades. The barricades would be made of fencing material with plywood applied in an appropriate manner so as to maintain the proper appearance for the downtown area and may provide a visual replica of the building. Thank you for your consideration, and we shall await your favorable response concerning this matter. DoHA.Glas Id Pr ah • enc. First federally chartered savings and loan association in the State #1 Z SM am EC .o ;o 8' 0 i site fi""'i ,0 0 U 0 D. A. Tange Company NSUTAKE CONSU M SERYM DEAR TANGS, OC 297 Dakota Street Le Sueur, MN 56058 Date: June 4, 1985 To: Members of the City Council City of Hutchinson Hutchinson, Minnesota 55350 From: Dwight A. Tange, CIC President D. A. Tange Company Subject: Renewal of Contract between D. A. Tange Company and City of Hutchinson First of all, I would like to let you know how much I have enjoyed working with the City of Hutchinson over the past year and have a desire to and look forward to the possibility of continuing to work for the City in the upcoming year. As the contract with D. A. Tange Company expired on May 31, 1985, I have • attached a proposed renewal contract between the City of Hutchinson and D. A. Tange Company. With the tighter insurance market condition that was discussed at your last City Council meeting, I think it is clear that in the upcoming year the City faces new, and perhaps more difficult, challenges than you have in the past few years. I would like very much to work with the City, as well as the Hutchinson Community Hospital, Burns Manor, Municipal Nursing Home, and the Hutchinson Municipal Utilities to meet those challenges and find sensible and affordable means of handling exposures to potential loss. There are a nu-ber of objectives that I have in mind for the upcoming year and I have listed a few of them below: 1. Identify and find a way of managing risk created by insurance companies changing their policy language and possibly leaving gaps in coverage. 2. Attempt to reduce the impact of the premium increases that you are now facing through some of the methods listed below: a. Continue work on the separate project of possibly s6lf funding your group health benefits for employees. • b. Closer monitoring of claims, particularly in the Workers' Compensation area, to control losses and identify means by which we can reduce the potential for losses. ?' Z City of Hutchinson Page 2 C, In conjunction with "b" above, look at loss sensitive Worker's Compensation programs or possibly self funding so that the City can achieve a direct and relatively immediate favorable result from efforts to reduce losses. d. Look at the possibility of self- insuring more exposure through the use of deductibles on automobile physical damage coverages, deductibles in the property coverage areas, and possibly deductibles in the area of liability. The above items are only a few ideas that I submit for your consideration. I am sure you will have ideas of your own. I would like to work with you in trying to find creative solutions to the costs associated with protecting yourself against risk of loss and help implement them wherever possible. At the time the contract was entered into with the City of Hutchinson and D. A. Tange Company, approximately one year ago, a request was made that at year end I provide you with at least a partial list of some of the accomplishments and duties that I have tried to perform throughout the year for the City. Because of the changing market conditions, there have certainly been fewer opportunities to achieve savings in premiums through pure negotiation with insurance companies and the bringing to bear of competition. We have, however, managed to negotiate some of the renewal premiums resulting in some premium savings. Listed below are a few of the duties that have been performed by D. A. Tange Company over the past year. A. City of Hutchinson 1. We were able to negotiate a proposed 5% increase on Group Health rates from Blue Cross and Blue Shield for the City employees down to a renewal at same rates which constituted a savings to the City for a twelve month period of approximately $7,725. 2. We were successful in negotiating a proposed 30% increase on Dental Insurance rates for the employees of the City of Hutchinson down to 25% at an approximate savings to the City for the twelve month period of $875. 3. I have been involved with and helped carry out both the renewal on the Property, Liability, and Workers' Compensation, as well as your group benefits including Group Life, Group Health, Group Dental, and Group Long Term Disability for the 1984/1985 policy years. 0 • • i City of Hutchinson Page 3 4. I prepared a detailed premium allocation of your Workers' Compensation, Property, Scheduled Moveable Property, Automobile, Professional Liability, General Liability, Public Official Liability and Umbrella Liability coverages. This included a breakdown by City departments, as well as a breakdown for the portion for the premium attributable to the Hospital, Nursing Home, and the Municipal Utility. 5. I performed a revised premium allocation to adjust the figures for a change in your Experience Modification Factor for Workers' Compensation that was not known at the time the original premium allocation was completed. 6. I have attended several City Council meetings for renewals of policies and various other discussion items. 7. I have performed reviews of your audits for • Automobile Liability, Workers' Compensation and General Liability for the policy year 7/1/83 to 7/1/84. 8. I researched the potential effect on the rates for various buildings belonging to citizens of Hutchinson with respect the the addition of sprinkler systems so that George Field would have some information to pass on to some of your local businessmen. B. Hutchinson Community Hospital 1. I wrote to Blue Cross and Blue Shield asking for quotations on various suggested alternate plans and ultimately an alternate plan was installed for the Hutchinson Community Hospital's employees at a reasonably sizeable cost offset to their originally proposed increase. 2. I assisted in obtaining quotations for Hospital Professional Liability, General Liability, and Umbrella Liability from two companies in addition tb the then current St. Paul companies quotation. I subsequently attended the Hutchinson Community Hospital board meeting and discussed these various • quotations, assisting the hospital board in making a decision. City of Hutchinson • Page 4 3. I obtained quotations for increasing the Umbrella Liability limit for Hutchinson Community Hospital from various local agents and recommended that the Hospital increase their Umbrella Liability limit, which they subsequently did. 4. I have attended several Hospital board meetings to discuss some of the various issues mentioned above as well as others. 5. I negotiated the renewal premium for the Professional Liability of the Senior Medical Students program and acheived a reduction in premium of over $600 for the policy year 6 -1 -84 to 6 -1 -85. C. Burns Manor Municipal Nursing Home 1. I assisted in securing additional quotations for the Nursing Home Professional Liability, General Liability, and Umbrella Liability from two other insurance carriers in addition to the then current • St. Paul companies quotation. I recommended a changed carrier which the Nursing Home subsequently did at a substantial savings in premium. 2. I attended several Burns Manor Municipal Nursing Home board meetings to discuss the feasibility of Group Health insurance, as well as claims that the Nursing Home was facing, etc. 3. I assisted Burns Manor by preparing a survey questionnaire that was distributed to the employees to determine the level of interest in Burns Manor Municipal Nursing Home providing Group Health Insurance. I also attended a Burns Manor board meeting to discuss the possibility and costs associated with the Nursing Home providing group health coverage for its employees. D. Overall General Activities 1. I prepared a package of information on behalf of all the entities mentioned above and the Municipal Utility in order to seek renewal quotations for the July 1, 1985, renewal which is currently in • process. • City of Hutchinson Page 5 I am able to now see that I made an error in my estimates of the amount of time that would be necessary to handle the City of Hutchinson's insurance and risk management program over this past year. I would estimate that I have put in well in excess of 100 hours in working with the City of Hutchinson and the subsidiary entities over the past year and have made over a dozen trips to the City of Hutchinson. It is for this reason that I find it necessary to propose a contract for the upcoming year that details the services provided and involves an increase in the charges to be made by D. A. Tange Company on a monthly basis. Thank you for allowing D. A. Tange Company to be of service to the City of Hutchinson and I look forward to working with you in the year to come. • • D. A. Tange Company SEROM DQ'iT Tom, CK 297 Dakota Street Date: June 4, 1985 Le Sueur, MN 56058 To: City of Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 From: Dwight A. Tange, CIC President D. A. Tange Company Subject: Proposal for One (1) Year Contract for Ongoing Risk Management Services Insurance Risk Management is becoming increasingly complex and difficult for non - specialized individuals to interpret and control. The City of Hutchinson has utilized the services of D. A. Tange Company over the past year to assist them in this area. D. A. Tange Company proposes to continue to provide, for all • insurance policies and exposures to loss, Routine Services in insurance. These services include management of insurance policies and exposures to loss for Property and Liability, Workers' Compensation and Employee Benefits. Additional services in insurance and /or risk management can also be contracted from D. A. Tange Company on an hourly fee schedule. Following is listed a description of the Routine Services to be provided. Routine Services 1. Quarterly Loss Reports: Obtaining and reviewing quarterly loss reports; checking for trends with resulting information to be used as a guide to a good loss control program. 2. Claims Handling: Routing claims to the appropriate insurance agent or company as well as followup on all claims other than Employee Benefits. For Employee Benefits claims, the Client would be responsible for claim reporting. D. A. Tange Company would be available to work with the Client if a problem or dispute develops. • 9 -T City of Hutchinson Proposed Contract Page 2 3. Preimium Allocation: Reviewing the agent's calculations and /or the Insurance Company's worksheets and preparing the premium allocation for the various departments, as needed. 4. Invoice Verification: Reviewing and verifying premium invoices to be sure they are as quoted and signing off on them before payment is made by the Client. 5. Review of Audits: Verifying the accuracy of premium audits on such policies as Workers' Compensation and General Liability as well as negotiation of any disputed items with the involved insurance company. Many times audits contain errors which, unchecked, could needlessly cost the Client thousands of dollars. 0 6. Review of Safety Group Dividends: • Re: Policies secured from an insurance company that has promised to allow the Client to share in any divisible surplus in the form of a Safety Group Dividend. Calculations are reviewed and verified to ensure that all refunds to which the Client is entitled are received. 7. Continual Monitoring of Policies: Includes considering adjustments, based on loss experience, insurance market changes, and changes in the nature of the Client's operations as well as continuing to look for more cost effective ways to handle exposure to loss, such as consolidation of policies when possible and increasing deductibles. 8. Information on Pending Legislation: Reviewing all new legislation that affects the Client and involves the insurance and risk management area and reporting to the Client with recommendations regarding newly created exposure to loss, erosion of statutory immunity, etc. 9. Client Visits: Setting appointments to meet at Client's location at their request or as deemed necessary by D. A. Tange Company in consultation with the City Administration. Four (4) site • visits of 4 hours each per contract year are included in the Routine Services. 0 • City of Hutchinson Proposed Contract Page 3 10. Telephone Access: D. A. Tange Company will be available for telephone consultation to answer questions and concerns as needed. Cost: Routine Services: It is estimated that a minimum of 104 hours will be required to perform the services as described, in an effective and efficient manner. The monthly fee for the Routine Services is $375 per month, plus expenses, for a twelve (12) month period beginning June 1, 1985. City of Hutchinson • Proposed Contract Page 4 Additional Services From time to time, the Client may desire the performance of additional duties that do not fall within the scope of the routine services listed. If additional services such as those listed below are desired by the Client, they would be billed on an hourly basis including travel time and expenses. A. Preparation of Specifications: Should the Client elect to Publicly Bid any or all coverages, D. A. Tange Company will contract to draft Specifications and provide printed copies along with Legal Notice of Bid placement, issuing addendums to answer bidder's questions, etc. B. Bid Evaluation: If the Client elects to seek public bids or informal quotations, D. A. Tange will be available to evaluate the bids and quotations and make recommendations to the Client. C. Negotiation of Renewal Premiums: If the Client elects to negotiate for renewal premiums rather that bids or informal quotations, D. is available to assist the Client to the extent deemed necessary by with the Insurer i seeking public A. Tange Company in this process the Client. D. Updating Schedules and Insurable Values: Verifying the accuracy of the automobile schedule, scheduled property floaters, statement of values, etc. on an annual basis. Whether the Client chooses to publicly bid, informally quote or negotiate for renewal premiums, D. A. Tange Company will be available to the extent necessary as determined by the Client for completion of Insurance Company applications, gathering renewal data, etc. E. Meetings with Agents and /or Insurance Company Personnel at locations other than Client's site. • City of Hutchinson Proposed Contract Page 5 F. Other: Additional site visits and consultation beyond those provided under Routine Services as mutually agreed upon between the Client and D. A. Tange Company. Cost: Additional Services are available to the Client and can be contracted from D. A. Tange Company on an as needed basis. Cost for these services is $60.00 per hour plus expenses and travel time. • 0 ZHOINEER73 REPORT CITY OF HUTCHINSON • DATES June 5, 1985 TOs Mayor and City Council FROM: Director of Engineering SUBJECT: Street Improvement Project Gentleman: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If scoeptable, I recc®end a hearing be held on the 9th day of July, 1985. PROJECT No. 86-01 First Avenue N.E. from Main Street to Hassan Street by construction of curb and gutter, sidewalk, grading, gravel base, surfacing and appurtenances; Hassan Street from First Avenue N.S. to Fifth Avenue S.B. by construction of curb and gutter, sidewalk, grading, gravel base, surfacing and appurtemnes; First Avenue S.B. from Main Street to Hassan Street by grading, gravel base, surfacing and appurtenances; California Street from School Road to 19001 South and School Road from California Street to County Road 12 by construction of surfacing and appurtenances; School Road from Carolina Street to California Street by construction of watermain, storm sewer, grading, gravel base and curb and gutter and appurtenances. • Construction Cost 9 490,000.00 Engineering 39,200.00 Administrative and Miscellaneous 39,200.00 Land Acquisition 0.00 Capitalised Interest 39,200.00 TOTAIr-- _ 607,600.00 Assessable Cost $ 242,240.00 Deferred Assessable Cost 0.00 Municipal State Aid Funds 365,360.00 City Cost 0.00 607,600.00 Respectfully submitted, i Marlow V. Priebe Director of Engineering • 9 �! RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT N0. 86 -01 RESOLUTION NO. 8050 0 WHEREAS, pursuant to resolution of the Council adopted May 28th, 1985, a report has been prepared by Marlow V. Priebe with reference to the improvement of: 1. First Avenue N.E. from Main Street to Hassan Street by construction of curb and gutter, sidewalk, grading, gravel base, surfacing and appurtenances; Hassan Street from First Avenue N.E. to Fifth Avenue S.E. by construction of curb and gutter, sidewalk, grading, gravel base, surfacing and appurtenances; First Avenue S.E. from Main Street to Hassan Street by grading, gravel base, surfacing and appurtenances; California Street from School Road to 1900' South and School Road from California Street to County Road 12 by construction of surfacing and appurtenances; School Road from Carolina Street to California Street by construction of watermain, storm sewer, grading, gravel base, curb and gutter and appurtenances; • and this report was received by the council on June 11th, 1985. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $607,600.00. 2. A public hearing shall be held on such proposed improvement on the 9th day of July, 1985, in the Council Chambers of the City Hall at 8:00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 11th day of June, 1985. tt Mayor Clerk • E REGULAR COUNCIL MEETING June 11, 1985 WATER $ SEWER FUND *State Treasurer Social Security $398.80 *State Treasurer PERA 240.41 *U.S. Postmaster postage for water bills 158.16 Allen Office supplies 19.89 Am. Payment Center box rental 53.00 Big Bear supplies 46.95 Central Garage April repair jobs 784.48 Coast to Coast supplies 73.86 Commissioner of Revenue May sales taxes 320.57 Canada Life Assurance Co. June dental ins. 151.12 Curtin Matheson Scientific chemicals 111.87 Firemans Fund June ltd ins. 47.68 Farm $ Home supplies 138.00 Floor Care Supply cleaning supplies 76.66 Fitzloff Hardware supplies 19.56 G & K Services uniform rental.- 146.00 Hutch Cennex - gasoline 444.16 Hutch Utilities electricity 9658.41 Hutch Wholesale supplies 16.81 Juneker Sanitation refuse charges 21,593.25 Juul Contracting Co. disconnect water $ replace sewer 1328.65 Krasen Plbg $ Htg. parts 3.00 Mn. Mutual Life Ins. June life ins. 47.43 McLeod Co. Sanitary Landfill May dumping charges 18.50 Plaza Hardware supplies 33.62 Quades repairs 250.39 RCM Associates professional fees 5282.51 Rockite Silo Co. supplies 27.50 Schmeling Oil Co. oil 22.30 Sorensen Farm Supply hammer rental and supplies 32.47 Water Products Co. parts 74.08 Consulting Eng. Diversified engineering services 15,150.57 Norwest Bank of Mp1s. principal,interest 4 fee 95,570.10 152,340.76 144hyV �eLlAl[eL *State Treasurer social secuity $ 70.58 *State Treasurer PERA 42.55 Ag Systems INc. parts 41.03 Brandon Tire parts 348.46 Chapin Pub. Co. adv. bids 73.44 Canada Life Ass. Co. June dental ins. 23.79 Fireman Fund June LTD ins. 6.60 Farm 4 Home supplies 55.04 GTC Auto Parts parts 1050.22 Fitzloff Hardware supplies 15.88 Hutch Wholesale supplies 400.30 Mn. Mutual Life Ins. June life ins. 6.51 MacQueen Equipment Inc. parts 656.64 Northerns State Supply supplies 28.69 Plowmans Inc. ren::': s ; parts 167.60 Road Machine Supplies parts & r -- = -s 732.93 -2- Swanke Motors parts $ 84.46 Town $ Country Tire repairs 421.71 • Snap on Tools -Maus Tool Service supplies 45.60 UZ Engineered Products supplies 45.88 $4317.91 GENERAL FUND *Mn. STate Treasurer boat registration fees $ 135.00 *Hewett Packard Co. discs 58.00 *Hutchinson Agency comp. insurance 281.00 ICMA Retirement Corp. employer contribution 142.46 *Mn. State Treasurer boat registration fees 168.00 State Treasurer Social Security 3289.23 *State Treasurer PERA 3998.57 State Theatre 100 tickets 250.00 *Mn. State Treasurer boat registration fees 175.00 American Flag & Banner 30' flag pole 520.00 Automation SupplyCo. supplies 230.50 Burns Manor Nursing Home insurance dividend 605.84 Decker SupplyCo. paint striper 2518.50 D.A. TAnge Co. insurance retainer fees 400.00 Fire Inst. Assn. of Mn. books 482.00 Hutch Civic Arena 1985 ice time 3320.63 Jayco Products aviation fuel 10,200.96 .KC Painting repairing oil spill on garage 59.62 Land Care Equipment supplies 174.35 Logan & Styrbicki depositions 224.50 Mn. Coalition of OUtstateCities assessment dues 1896.00 National Supply Center fuser oil 113.48 Otto's Tree Service tree removal 161.00 Persians repairs 66.95 Willard Pellinen aerial survey for maps 620.00 Willmar Vo Tech crash injury management course 60.00 Dodd Technical Computer Store discs $ power strip 344.00 Walking Bilboards supplieg 1860.70 Security State Bank parts 21.00 Hutch Com. Video Network franchise fees 9291.50 Tommy Bartlett Inc. 72 tickets- sr.citizens 525.00 Circus World Museum 72 tickets " 453.60 Scenic Dells Attractions 72 tickets " 488.00 House ON the Rocks 72 tickets " 432.00 Little Norway 72 tickets 216.00 Railway Museum 72 tickets " 288.00 Vayageur Inn. 72 room accomodations 3322.00 Duane Dascher safety glasses 73.70 Jean Gray CJRS course 173.85 Clifton Post safety boots 30.00 Joe Sic custodial work - evergreen 47.25 Linder van der Hagen CRJS school 34.24 •Joe Vostinar Drew Anderson safety glasses skating instructor 80.00 140.00 Kevin Burich shelter refund 5.00 Peggy Blake tiny tots refund 12.00 ohn ",lallak swimming refund 10.00 __,. "111ke Olson softball refund 15.00 -3- Mae Siemsen baseball refund $ 20.00 Yost 2 swimming refunds 20.00 •Pamela Craig Almquist state fire school 45.00 James Brodd state fire school 93.55 Jon Burks state fire school 45.00 Mark Christensen state fire school 45.00 Brad Emans state fire school 45.00 David Franzen state fire school 45.00 Gary L. Henke state fire school 45.00 John Madson state fire school 45.00 Mike Monge state fire school 45.00 RAndy Redmann state fire school 699.00 Scott Streachek vehicle damage on stake out 249.11 Albinson supplies 30.89 Allen Office labeling tape 375.37 Am. Welding Supplies supplies 34.91 Ag Systems Inc. supplies 11.20 Big Bear supplies 109.75 Central Garage April repair jobs 4523.70 John Bernhagen june compensation 1500.00 Carr Flowers plants & flowers 48.75 Cash Drawer #4 supplies 46.02 Crow River Vet Clinic boarding dogs 329.50 Coast to Coast supplies 209.71 Coca Cola Bottling supplies 266.50 of Commerce office rental 125.00 •Chamber Copy Equipment Inc. supplies 194.39 Canada Life Ins. June dental ins. 1602.31 Culligan Water salt $ monthly service 57.32 Comm. Auditors repairs 177.10 Don Streicher Guns squad car screens 270.00 Dostal $ Olseson Oil Co. solvent 8.20 Crow River Glass Co. plexiglass 42.40 Earl F. Anderson & Associates paint 207.00 Firemans Fund June LTD ins. 591.84 Family Rexal Drug supplies 90.40 Farm & Home supplies 276.04 Floor Care Supply repairs & cleaning supplies 499.34 Forbes Auto supplies 409.25 GTC Auto Parts supplies 143.23 GTC Auto Parts supplies 10.08 Fitzloff Hardware supplies 284.82 Great Plains supplies 18.05 G.F.Nemitz Sons oil $ sliding door 26.00 Gopher Sign Co. sign`s 231.53 G $ K Services uniform rental 576.65 Hager Jewelry name sign 4.50 Hutch Cennex gasoline 4435.74 co. Treasurer dl fees 149.50 George F.Field fire ins. assn. mtg. 51.04 Henrys Candy Co. supplies 847.43 •Home Bakery supplies for mtg. 12.00 Hutch Milk House supplies 46.75 Hutch Com. Hospital insurance dividend 602.84 Hutch Drug tapes 10.73 Hutch Leader ads et.c 206.12 -4- Hutch Utilities Hutch Utilities Hutch Wholesale Supply Hutch Fire $ Safety ICMA Ink Spots Inc. Jerabek Machine Shop Jahnkes Red Owl JohnsonSuper Value K Mart Kokesh Krasen Plbg. & Htg. L f, P. SupplyCo. Lamberts Standard Service Mn. Mutual LIfe Ins. Mn. Park.$ Rec. Assn. McLeod Coop Power Assn . McGarvey Coffee Inc. Mikes Pro Shop Northwestern Bell Northland Beverages Inc. Orlin Henke Pitney Bowes Plaza Hardware Kenneth B. Merrill Pamida •Quades Inc. Rannow Electric Rockite Silo Rockmount Reasearch State Theatre Schmeling Oil Co. Simonson Lbr. Co. Sorenson Farm Supply James Schaefer Town $ Country Tire Velvet Coach Xerox Corporation BOND FUNDS Federal Revenue Sharing Hutchinson Leader Hospital Bonds of 1977 • 1st Bank of St. Paul electricity insurance dividend supplies repairs dues printing supplies supplies supplies redi lite atheletic supplies parts supplies car maintenance June life ins. job notice electricity coffee tape leased line supplies intown mileage & state fire rental postage meter supplies mileage turf Bldr, coffeemaker,film repairs,$ parts electrical outlet police supplies chemicals june rental greas tubes supplies supplies $ rental 11 june supplies meeting expenses supplies $ payments hearing notice school bond principal,interest $ fee 6167.88 964.32 112.86 21.40 299.25 64.00 4.98 243.06 65.94 26.97 3682.83 116.20 7.70 8.00 487.94 35.00 370.16 73.60 20.75 317.43 211.80 120.10 63.00 99.82 27.47 206.10 194.80 90.97 87.50 94.06 325.00 22.80 69.89 78.10 962.50 22.02 60.42 528.43 $ 85,505.09 38.52 66,399.21 Nursing Home Bonds Am. National Bank of St. Paul interest & service fee 6512.50 -5- Bonds of 1976 • Norwest Bank of Mpls. principal, interest $ fee 173,361.45 Bonds of 1980 lst National BAnk of Mpls. principal, interest 4 fee 108,765.90 Pool & Recreation Bldg. Fund E. J. Pinske Bldrs est. #2 66,600.00 Library Construction Fund Krasen Plbg. $ Ht. est. #7 5400.00 E. J. Pinske Bldrs. est. #8 35,450.00 Korngiebel ARchitecture est. #7 1615.07 42,465.07 Bonds of 1984 Juul Contracting proj. 84 -02 29,309.88 Wm. Mueller &Sons. street materials 9,325.00 38.634.88 Bonds of 1985 Juncewski Masonery letting #4 2250.50 Juul Contracting letting #1 $ 6 103,843.94 Wm. Mueller & Sons letting #2 8958.00 • Atkinson Blacktop letting #3 $ 3 78,697.77 193,750.21 MUNICIPAL LIQUOR STORE Twin City Wine Co. wine $ liquor 2944.81 Quality Wine Co. wine $ liquor 515.97 Griggs Cooper wine $ liquor 1655.50 Ed Phillips $Sons. wine & liquor 2104.23 United Bldg. Centers materials for exterior 1819.65 State Treasurer soc. security 267.81 State Treasurer pera 161.44 Friendly Beverages Inc. beer 2059.40 Lenneman Beverages Inc. beer & mix 26,553.85 Locher Bros. Dis. beer and mix 12,172.41 Triple G Dist. beer 14,609.65 Allen Office Products cash register tape 48.50 Internal Revenue Service IRS special tax 54.00 City of Hutchinson bldg., permit $ May insurance 1098.32 Hutch Utilities electricity 1143.43 Northland Beverages supplies 436.00 Henrys Candy Co. cigarettes 728.85 Thos. D. MurphyCo. shot glasses 138.92 Coast to Coast supplies 34.75 Junker Sanitation april services 97.15 •KOLV radio Hutchinson Leader advertising advertising 80.00 95.60 Bernick Pepsi Cola Botting mix 97.50 Coca Co.a Bottling mix 646.25 Hutchinson Telephone Co. phone service 59.41 -6- •American Linen SupplyCo. Ed Phillips & Sons towel mix service 26.40 97.05 Electro Watchman Inc. alarm system 102.00 Quality Wine $Spirts wine & liquor 1327.88 Griggs Cooper &Co. wine $ liquor 1812.64 Ed Phillips $ Sons wine & liquor 2664.00 0 E $ 85,117.77 0 91 L_ J CITY OF HUTCHINSON NAME IF Ir EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL Harriet Schmidt JOB TITLE Transit Dispatcher SUPERVISED BY Hazel Sitz FOR YOUR INFORMATION N DATE June 1 1 , 1985 ADDRESS 45 Sherwood Circle, Hutchinson EMPLOYMENT STATUS X NEW EMPLOYEE FULL TIME OTHER: X PART TIME OR SEASONAL PAY RATE Grade III COMMENTS Replacing Bonnie Baumetz. Bonnie has been transferred to city hall/ receptionist cashier position, filling vacancy left by Mary Rose's resignation: We chose the new empto_yee from the file of applications received several months ago when we last advertised for an office position. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS$ 41 , t: DEPARTMEN EAD PERSONNEL OORDINATOR 0 CG's Cu �cs� CITY OF HUTCHINSON EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE June 5, 1985 NAME ADDRESS Shari Benson, Gynmastics aide $4 9 Cokato Kris Hoikka, Rec. Office Aide $3.50 Hutchinson 1 Lee Johnson, Baseball Program Sup. -$4.50 Hutchinson • Dale Dose, Park Maint. Labor $3.65 - futchinson Scott Hanson, Wastewater Tech $4 Dassel JOB TITLE SUPERVISED BY Parks & Recreation EMPLOYMENT STATUS PAY RATE AS ABOVE - Wastewater X NEW EMPLOYEE FULL TIME OTHER: X PART TIME OR SEASONAL SUMMER EMPLOYEES COMMENTS Partial list - - - -- balance will be starting in next pay Period THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. V/�P. / D ARTMENT HEAD 41 S t PERSONNEL COORDINATOR CITY ADMINISTRATOR PIONEERLAND LIBRARY SYSTEM BOARD MEETING May 13, 1985 Present: Steve Boehlke, Montevideo . Stan Jacobson, Granite Falls Wayne Hebrink, Renville Rebecca Huseby, Pennock Lilah Buhr, Stewart Kathleen Kubasch, Winsted Milo Kubasch, Winsted C. Alvin Johnson, Litchfield Jeanne Lundstrom, Cosmos Howard Turck, Litchfield John Langan, Danvers Curtis Johnson, Appleton Lloyd Larson, Dawson Lionel Barker, Glencoe Albert Linde, Hutchinson John Horrocks, Hutchinson Shirley Schutt, Kerkhoven Delores Condon, Litchfield Judy Oestreich, Litchfield Gladys Nelson, Ortonville Linda Ulrich, Renville Burton L. Sundberg, Director Robert Boese, Associate Director Kathy Matson, Associate Director Absent: James Phalen, Graceville* • Lois Anderson, Maynard* Orlynn Mankell, New London* Jean Stranberg, Atwater Kay Frederickson, Murdock* Laurie DeMarce, Benson* Dallas Lundstrum, Bird Island Angelyne Montonye, Graceville Anne Maguire, Madison Sam Malone, Willmar* LeRoy Sanders, Willmaz* Jeanette Buchanan, Willmar* *Excused absence AOR YOYR INFpR M4101y Representing: Chippewa County is Chippewa County " Kandiyohi County " Kandiychi County " McLeod County " McLeod County " McLeod County " Meeker County " Meeker County " Meeker County " Swift County " Appleton " Dawson " Glencoe " Hutchinson " Hutchinson " Kerkhoven " Litchfield " Litchfield " Ortonville " Renville Representing: Big Stone County " Chippewa County " Kandiyohi County " Kandiyohi County " Swift County " Benson " Bird Island " Graceville " Madison " Willmar " Willmar " Willmar The Pioneerland Library System board meeting was called to order at 7:35 by Vice - Chairman Judy Oestreich. Report of the Director: Burton Sundberg suggested we study the budget agreement which includes the formula for sharing costs which is not always fulfilled. The present agreement requires fulfill- ment and this is not feasible presently so we need to study new ideas and consider other options. The administrative staff has met twice on the 1986 budget and the Finance Committee will consider it nest Monday at 8:00 p.m. Kathy Matson distribute i d the statistical reports for March and April. She particularly mentioned that the video material is not separated in the report so she gave us this breakdown: April -- 857 video tapes, 1131 video discs. Clippings from area newspapers for April and May were circulated. There is a new Pioneerland brochure now being dis- tributed in all libraries. Auditor's report: Tom Eischens representing Latham & Parker (CPA) went through the audit and answered questions. -2- Hebrink /Lundstrom moved payment of bills. Carried. Committee and project updates: a. SAMMIE -- The new coordinator, Jean Holles, started May 1. b. Hector had their open house May 10 -11. They had very good publicity and issued owe 100 library cards. They were required under the criteria to have 2500 acceptable books by October 1 and as of this date they have 2201. c. Personnel Committee met on May 13 at 7:00. They recommended: 1. That as of July 1, 1985, we drop the MSI health insurance and begin the $500 deductible plan proposed by the low bidder, Blue Cross /Blue Shield of Minnesota. 2. That we agree to pay 80% of the medical bills for all employees (working at least 30 hours per week) and their enrolled dependents, as follows: a. After the insured has paid $100 in expenses during the year. b. Up to a maximum covered medical expense of $500. c. All bills over $500 would be handled completely by Blue Cross /Blue Shield Minnesota. The Personnel Committee made the motion /Barker seconded. Carried. d. A revised bookmobile schedule was passed out. This will begin the first full week in June and run for the summer. It will be revised again in September. e. Mr. Boese will work on the application forms for the automation grant for 1986. f. Mr. Sundberg talked to Al Lewis about the grant payments. $19,514 is forthcoming, this is partial payment for fourth quarter. The application form for establishment grant funds is coming for the second year. Adding Hector-and Swift County populations will increase our total state aid. g. 7he American Library Association is meeting in Chicago July 6 -9. Mrs. Matson and Mr. Boese will attend. It was moved by Horrocks/Buhr seconded that we pay expense which will be at least $302.00 each. Carried. h. The Marketing Workshop is May 20. Mileage will be paid for trustees who can attend. Unfinished business: None New Business: Bob Boese spoke on the policy on video equipment use. Only residents can use it now. Executive Board added this sentence to the policy: An additional non- resident charge of $10.00 per year will allow access to video materials and equipment. Buhr/Ulrich moved and seconded. Carried. Copy is herewith attached. Interlibrary Loan. -- Kathy Matson stated that SAMMIE is an organization that provides interlibrary loan between school, university, public, and special libraries. It is funded through a combination of state and federal funds. The Executive Committee had recommended that the full board approve the following policy regarding Pioneerland's participation in SAMMIE's resource sharing program: that Pioneerland extend interlibrary loan service to non - participating school distribt libraries on a limited basis for one year at which time this policy is to be reviewed, and that Pioneerland requests that those school boards pass a resolution encouraging their county boards to provide county- wide public library service. The trial period is for the 1985 -1986 school year. Barker/ Linde moved and seconded. Carried. Copy is herewith attached. Currently in the Pioneerland agreement we have a "formula" on how costs will be shared. It was decided to appoint a committee to study changes and discuss options of how this agreement "formula" could be changed. Turck /Boehlke moved and seconded. Carried. The committee members are: John Langen, Howard Turck, Linda Ulrich, Lois Anderson, Lilah Buhr. ! Mileage reports were filed. Full board will meet June 10. The meeting was adjourned at 9:30. Delores Condon Acting Secretary May 1985 Baleince Receipts: State /Federal Aid Big Stone County *Chippewa County Kandiyohi County McLeod County Meeker County Swift County PIONEERLAND LIBRARY SYSTEM Treasurer's Report Curtis Johnson, Treasurer AUTOMATION INCOME BUDGET INCOME MTD YTD MTD BUDGET YTD BUDGET $130,547.01 $ 85,962.84 329.00 2,123.00 3,130.00 Appleton 67,837.00 276.00 Benson 10,968.50 548.00 Glencoe 36,245.00 659.00 Graceville 46,887.00 117.00 Hutchinson 24,719.71 693.50 Kerkhoven 13,673.50 114.00 Litchfield 886.00 Ortonville 4,292.00 382.00 Willmar 2,384.00 2,384.00 Bird Island 11,124.50 22,249.00 *Dawson 142.50 285.00 Hector 188.00 188.00 *Madison 332.00 332.00 Orville 18,103.00 224.00 Cash Receipts 6,350.00 12,700.00 Gifts 38,362.50 76,725.00 Interest 3,197.00 6,394.00 Reimbursements (local govt) * 8,859.00 *Chippewa County 1,458.67 4,376.00 *Madison 5,154.00 *10,308.00 *Dawson 3,478.50 6,957.00 Other Reimbursements 19,616.02 44,975.00 Other (KCWL) 300.00 Total Receipts 3,046.50 12,670.50 Glencoe Fund 15,623.50 *31,247.00 Implementation Grant (1984) * 3,310.00 KCWL 2,588.50 * 5,177.00 TOTAL RECEIPTS & BALANCE: 5,433.72 6,000.00 Automation Totals 1,000.00 12,670.50 TOTAL RECEIPTS, BALANCE & AUTOMATION MTD & YTD • Page 1 19,514.00 67,837.00 206,100.00 10,968.50 21,937.00 36,245.00 *71,490.00 46,887.00 93,774.00 24,719.71 60,824.00 13,673.50 59,072.00 17,374.00 4,292.00 8,584.00 4,259.25 8,518.50 17,037.00 11,124.50 22,249.00 1,924.52 3,849.00 24,290.00 48,580.00 1,773.00 3,546.00 9,051.50 18,103.00 36,206.00 6,350.00 12,700.00 38,362.50 76,725.00 3,197.00 6,394.00 2,214.75 4,429.50 * 8,859.00 1,458.67 1,458.67 4,376.00 2,577.00 5,154.00 *10,308.00 3,478.50 6,957.00 4,156.87 19,616.02 44,975.00 300.00 NOT /AVAIL 2,849.01 9,000.00 15,623.50 *31,247.00 827.50 1,655.00 * 3,310.00 1,294.25 2,588.50 * 5,177.00 1,995.70 5,433.72 6,000.00 1,000.00 47,349.49 381,8.52.15 896,650.00 4,635.00 6,000.00 $177,896.50 $467,814.99 $907,956.00 18,000.00 $180,943.00 $480,485.49 $925,956.00 (OVER) May 1985 PIONEERLAND LIBRARY SYSTEM Treasurer's Report (Continued) EXPENDITURESe NOD YTO ! OF EXP CURRENT " -- - -- - --_ -- - - - -•- -- -- - �AFEI :LTTQRFS- --I�F��CITU�ES -'-TD- EST - _-- �UOGET. ACCT GROUP... .UO .OD .00% .00 PLRSOGAL SFkVICL-S SALARIES AND VA4ES 4698r%6.12 217.912.76 40073% 5549135000 _,•. T{-� 6LTFi- iR5UR7, -tiCt -- - - - -- -- --- -- -- i2S:S�i - _- 13i1��1'.ti6 ^' - rLTlREMLLT !NSUKA4CL 49243.37 219107.75 37.62% 569325.00 ACCT ;.KfIUP... 56.01~.95 271.34C.17 40.711 6669460.00 ?CwLnriS - ADULT 39521.42 219865671 39.56% 559274.00 BUCKS - CHILDRFN 19740.2' 4.229.18 25.23% 169760.00 Tc:ECAI- RIFE�c►SCF - ---- -` - - -- -- 1511'2:00 ---- 3,�'I�00 -- - C3:7ti -- 3.-~05:0 ff PERIOCICALS 174.59 19201,06 6.19% 1994CC.00 Pt. II HLE7S 16.00 16.30 5'.33% 300.00 YIDLO DISCS L TAPLS 29692.24 59767913 99.43% 59800000 AUDI: 9ISCS AND TAPES 16.94 86.53 80.53% 100000 MICROFDKMS 1300[0 1°0.00 00C% 600 PINDI(9C 37.94 37.94 6.32% 6C0.00 99iS:C8 - -39 :933:70 -- 3'1:90X-- l- C39 994.-00- CATALOGI'4G O�LC CHARvES .00 798!90.00 40090% 199171.00 - 'LU'?"-YE "kT3R`CHA USi + -- - - - - -- - -- - 1ID;00 - 49STc:2? - -30-547 -Ti 15-OD -00 ACCT GRIV-'f'.., 110•.00 1Z9646.2P 44.11% 289671.00 VEHICLES QYEkATiCvr�I;aTEAbfICE - -- - --- �- 3�.- 5T-- �.2zZ:s4 -- xD�b3�-- TS.yb3� INSURANCE .GO .0+' .00% 2 900 ACCT GROUP... 630.51 69241.34 35914% 1 .00 C3R9U -IILZT TL'TT- -- TELEPH:INE AND L1'44 623.o7 49CC3.53 5C605% 840000013 TLPMINAL MAINTENA:.CL .00 009 .00% 194CC.00 -- 43STRG`- LI;D- SRTPPI� - - -' - - -' o4T.ol 39�r98��i� 3Z- V;O U-:OD ACCT GR]UP... 19671.68 795C2.08 43.12% 179400.00 EOUIDMEHT A/V EWIPMENT. 15.00 65.00 2.322 29800.00 E:UIPKENT KAINTENENCE A:9D CONTRACTS 6'5.90 29E52.44 26.52% 1090CC.00 -- fLUIP?iET1T 7fENTAL' - -- - -- 74- 9.5 4 -- 193 4 2:87 -- 73.9777-- 2:1Cd =Dd ACCT Gk3UP.., 19742.23 89037.71 39.99% 209100.00 OTHER - LAST ^DIAr?Uifi+iTE3 -Ii Tiu EOJTPAiT.T- 7 4.6 -� e.4S - 42:65 - 77000:0 SUPPLIES ANv PRINTING 19797.12 109852.77 56.90% 199075.00 Pk'IMCTIU%''AL AND Pk0GRAMMING 16.70 257.91 51.58% 500.00, -- 916 €iCGF 7[T�D1hLETitiCS = -STAFF X59 -'►9 �� "277- �2'J.T1f£--- Tis5T0.0D' MILEtGE AND MEETINGS - TRUSTEES 163.51, 19264.10 41.18% 39070.00] PRrlf. %LvbEkSHIPS !TRUSTEES).__ _ _ _ .CO 510000 IC0.001 - --510000, -IW9 UKAN F St-4:22 ITT.- 7w-- -_69-aST.w ADS AND LEGAL NUTICLS 75.11 100.66 111.84% 90000 AUDITING .00 000 .00% 1x200900 BOOKKEEPING 225.0^ 19125000 37.50% 39000.00 ___r mRUTwVr7uCwn*d T z65w ACCT GROUP... 29728969 229827.89 56.652 409272000 SPEC AL GiF ��€RYiV 19� _ - 03 Kr_WL .00 385.09 57.3P% 671.00 GRANT .DO .00 Oct . 000 �K/1f�DN�UhO- -- - - - -- 69 �6. 0 - - - -1 90 lib _ 166.95: �����a ACCT GROUP... 69126.00 129954.86 55059% 239306.00 - _- -- CRG. TOTAL... 819962.94 3819505.43 41.47% 9 1 %qft.00 ENDING CASH BALANCE Page 2 $98,980.06 $98,980.06