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HUTCHINSON CITY CALENDAR WEEK OF February 1C TO Zsb. 1; 198.E WEDNESDAY -13- 10:00 - 11:00 A.M. - Meeting of Directors at City Hall w u 3 SUNDAY -10- WINTER FESTIVAL °SNOBREAK" THURSDAY -14- ST. VALENTINE'S DAY MONDAY -11- HAPPY VALENTINES DAY1 ff� uA �Y FRIDAY -15- MARLOW.PRIESE - Back in Office April 1 I t TUESDAY -12- I 7:30 P.M. - City Council Meeting at City Hall SATURDAY -16- • ADMINISTRATIVE UPDATE FEBRUARY 12, 1985 CITY OF HUTCHINSON ISSUE NO. 7 CABLE TV Three channels have been added to the Crow River Cable System. A convertor is required to obtain the three channels. Crow River Cable was charging for the convertor. The avail- ability of these channels were to be at no charge. I discussed the matter with the City Attorney as it pertains to the ordinance. Crow River has now agreed to provide the convertor for basic customers at no charge and credit any account since the new channels were added. Mr. Hubertus Sarrazin, however, stated that the company would probably request a rate increase after the two year period specified in the franchise ordinance. ITY DEVELOPMENT CORPORATION RECOMMENDS MOTEL PROJECTS 0-n Monday, February 11, the Community Development Corporation recommended both the motel projects. Please review the attached minutes of the February 11, 1985 meeting and the cor- respondence to Larry Bethke and Michael Wilhelmson. The Community Development Corporation approved a criteria on February 7 for recommending IRB financing. John Bernhagen and Art Cooper will be present to explain that both pro- posals have met the CDC criteria. PLANNING COMMISSION WILL HAVE SPECIAL SPEAKER - MONDAY NIGHT - 7:30 P.M. The Planning Commission has authorized a speaker, Gunnar Isberg, to make a presentation Monday, February 18, at 7:30 P.M. on the topic of rezoning /conditional use permits (site control and follow through). You are welcome. CIVIL AIR PATROL REQUEST USE OF AIRPORT FOR JUNE BARBEQUE George Runke, on behalf of the Civil Air Patrol, will be at the Council meeting to request use of the airport property. I have discussed the request with Ralph Neumann, and he sees no problems. POLICE CIVIL SERVICE COMMISSION Dean O'Borsky has advised me that the Police Civil Service Commission is meeting to dis- -uss some changes to update the civil service policies and procedures within the depart - ent and within the overall city personnel framework. Dean says more information is forth- coming. -OVER- COMPARABLE WORTH REPORT FORWARDED TO STATE - Within your packet is the comparable worth reporting form. The State has acknowledged re- ceiving the report and has provided favorable comments. The State of Minnesota's response is on the Council table. UILDING INSPECTOR RECEIVES STATE LICENSE he City's Building Inspector, Jim Marka, has recently received the Class II, Minnesota 'wilding Official's License. :OTE: Additional copies of the reference check on RCM and CED are available. The memorandum on references was mailed Monday. i]OTE: Ralph Neumann will be at the meeting in regards to the sewage treatment plant presentation; likewise, Cal Rice, the Assistant Engineer. NOTE: Dean O'Borsky will be at the meeting in response to the discussion of police cars. /ms dt Hutchinson Community Development Corp. 45 Washington Ave. East Hutchinson, Minnesota 55350 ' km). 9e,nhmt Ea fiu a Dar w 16121597.5252 Guy D. Phra. Cry AkuftiM,Mo 16121917-5111 ARD OF DIRECTORS -'rea. Ronald 1 MCC.. Am y al LA. Pre., Ashur L. Cugmr Pre.&& Fire Nnnwul Rank cc..Tr Chat B. P." Cmf ,1 Pubt. Acct. Partner. Duw'ayne Paan.n 6 Co. T.A. IBuul Borah Ea. V Goren R1 A and rrw Cn. T, n Da xea V.P.. G,n A %tang,, A. Nit ,. 0.rml1d \. Gla+ e.. Fir.... Fed. ]a.mp 6 laun A.da Gknn Wrc;La Sup Dw rwl 421 0 Feb. 11, 1985 Community Development Corp. meeting at Ron McGraw's Law Office Present: Art Cooper, Tom Daggett, Chad Piehl, Glen Matejka, Gary Plotz, Mark Myers, Buzz Burich 1. Art Cooper stood in for Ron McGraw as acting president during the session. 2.'Art Cooper told the group that both projects under consideration at the current level would run Hutchinson's limits over the available allotment of IRS's. (Victorian Inn and Americ -Inn) 3. For informational purposes the group discussed the snag on the downtown Hotel redevelopment project by Frank Fay. 4. Under new business A. The committee discussed the issue that projects follow the criteria for issuance of Industrial Revenue Bonds. B. All projects must submit a letter from financial institutions. C. Board members were told that John Bernhagen would go before the Hutchinson City Council at their meeting Feb. 11th on behalf of the projects which are requesting funding. D. Motion - made by Glen and seconded by Buzz -- recoommend approval of Larry Bethke's request for $1.4 million dollars in industrial revenue bonds. BOARD APPROVED. E. Motion - made by Buzz Burich and seconded by Glen Matejka -- recommend approval of Americ -Inn project at a level of 80- percent of construction cost... or up to 100 - percent of construction costs subject to adequate personal guarantees as determined by the BM)f City auditor's findings. BOARD APPROVED. F. Art Cooper is composing a letter to be sent to both project developers. G. Board members noted the next regularly scheduled meeting is set for March 7, 1985 at 7 a.m. at the Chamber meeting room. Buzz Burich will be absent that session.Art Cooper will also be absent. H. Possible agenda item next time is a sign for the industrial park area. I. Concerning the over use of IRS's. A note from John explained for the board that White Bear Lake and Minneapolis would probably be able to reallocate some IRB use to Hutchinson which was lent to those cities in 1984. John l Ber h hen Ec .,e Dvttwr X6121 59.532 Gary D Phu. Cuy Adm,n�.vr,r 16121587 -5151 a1RD OF DIRECTORS Pre. R..Id ) WGm Al r cy .1 Lar ,c Pte. Arths L. 6.ya P e.&M Fire Nmm.1 &.k t. Tree+. CIUJ B F,dW C'n,rrcd P.M ,,,I Penner. DuU A,. Pero.,. & Cu. T S,0, Ea. V P. CnL, e T,en MgcPt �.P -. Cx�"[ \t,,ru6er s.ftm.n 511y h5eh�. {w. a,mu A, 01e, Pic.. F,rw. , Fct. iMg, & Latin A,. Gk.. �Lre11.� SSA „ I S,n,.a. Di.rrui 1_1 0 0 Hutchinson Community Development Corp. 45 wasNngton Ave. East HutcMnson, Minnesota 55350 February 11, 1985 Larry Bethke Rt 3 Hutchinson, MN 55350 Dear Larry: The Hutchinson Community Development Corporation has recommended approval of your Victorian Inn project. Please refer to the criteria presented in the letter, dated February 7, 1985 from John Bernhagen, as this criteria continues for the project. We enthusiastically support projects such as yoltrsthat make Hutchinson a good place to do business. Feel free to contact us if we can be of further service to you in making this project successful. Sincerely, A. L. Cooper, Viob President Hutchinson Community Development Corporation )oh. 1. scr A.{e. Euc.e.e D+ncw 16121597-5252 Gvy D. Plow. Cn AEminuY nw 16121367 -3131 .;LARD DF DIRECTORS Pm. Ro" J. McGraw Anunw) w Law c A tbur L. CaVff Prr..lera F" NAk ..I B.nk �_. Tn-a.. CIW B. PKAI CcmrrJ Pudic Acct. Pan w . Du%..K ►ctcr..n k Ca. T iBuar) Bunch Er, V . CuWcm BaN. a w rma Co. T,.n Dab, m V P.. G.rocral %1an4w •.wtun.n mfr 8 5ak.. lac. D.wcalJ A. GIa. Pre.. Far. a F d. Sa,..I, 4 Wan A.'. Gknn SLm14 Sup ul S.Mu1. Hutchinson Community Development Corp. 45 Washington Ave. East Hutchinson, Minnesota 55350 February 11, 1985 Michael Wilhelmson Americ -Inn Hwy 15 S.0 P. O. Box 394 Hutchinson, MN 55350 Dear Mike: The Hutchinson Community Development Corporation has recommended approval of the proposed addition to the Americ Inn. The board recommendation is for 80% of the cost of the proposed addition or up to 1004 of the cost if substantiated by adequate personal guaranty of borrower as determined by opinion of city accountants (Charles E. Baily 8 Co.) Please refer to the criteria presented in the letter from J. Bernhagen dated February 7, 1985, as that criteria remains pertinent to the project. We enthusiastically support projects such as yours that make Hutchinson a good place to do business. I Feel free to contact us if we can be of further service to you in making this project successful. Sincerely, A. L. Cooper, Vice President Hutchinson Community Development Corporation .AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 12, 1985 1. Call to Order - 7:30 P.M. 2. Invocation - Reverend Manley Swarthout 3. Consideration of Minutes - Regular Meeting of January 22, 1985 and Bid Openings of January 29, 1985 and February 6, 1985 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - January 1985 Action - Order report to be filed 5. Public Hearin - 8 :00 P.M. _ (a) Consideration of Issuing Industrial Development Revenue Bond to Doctors Thomas Lyke and John Gillard Action - Motion to close hearing - Motion to reject - Motion to approve and adopt Resolution No. 7978 6. Communications, Requests and Petitions (a) Consideration of Request by Larry and Sherry Bethke for Industrial Revenue Bond Action - Motion to reject - Motion to approve and set public hearing March 129 1985 at 8 :00 P.M. - Motion to waive reading and adopt Resolution No. 7980 (b) Consideration of Request for Fire Marshal to Attend Fire Safety Education Conference Action - Motion to reject - Motion to approve (c) Presentation by RCM On Wastewater Treatment Plant Proposal Action - (d) Presentation by Consulting Engineers Division, Donohue, On Wastewater Treatment Plant Proposal Action - COUNCIL AGENDA FEBRUARY 12, 1985 (e) Consideration of Request by Michael and LoAnn Wilhelmson for Industrial Revenue Bond Action - Motion to reject - Motion to approve and set public hearing March 12, 1985 at 8 :00 P.M. - Motion to waive reading and adopt Resolution No. 7982 7. Resolutions and Ordinances (a) Ordinance No. 2/85 - An Ordinance To Vacate Street Action - Motion to reject - Motion to waive second reading and adopt (b) Ordinance No. 3/85 - Ordinance Authorizing Sale of Municipally Owned Real Property Legally Described As: Lot 12, Block 39 Selehow- Jorgenson Subdivision of the City of Hutchinson Action - Motion to reject - Motion to waive first reading and set second reading February 26, 1985 (c) Ordinance No. 4/85 - An Ordinance Providing for Sewer Rate Adjustments Action - Motion to reject - Motion to waive first reading and set second reading February 26, 1985 (d) Resolution No. 7979 - Resolution Authorizing Substitution of Securities To Citizens Bank & Trust Co. of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt (e) Resolution No. 7981 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Bids for Project 85 -01 -25 (DEFERRED 1- 22 -85) Action - (b) Discussion On Preparing Specifications for New Sewage Treatment Facility (DEFERRED JANUARY 22, 1985) Action - (c) Update On Easement for Nemitz Parking Lot Action - 0 COUNCIL AGENDA . FEBRUARY 12, 1985 (d) Consideration of Awarding Bids for Aerial Photography and Contour Mapping (DEFERRED JANUARY 29, 1985) Action - Motion to reject - Motion to approve and award bid (e) Consideration of Awarding Bid for Police Patrol Cars (DEFERRED FEBRUARY 6, 1985) Action - Motion to reject - Motion to award bid 9. New Business (a) Consideration of Take Home Vehicles In Police Department (Requested by Aldermen Carls, Mlinar and Torgerson) Action - (b) Consideration of Establishing Mileage Rate Of 20.5 Cents Action - (c) Consideration of Appointing John McRaith As Acting Director Of Parks And Recreation Action - Motion to reject - Motion to approve appointment (d) Clarification of Status of City Administrator's Car Allowance (Requested by Aldermen Carls, Mlinar and Torgerson) Action - (e) Clarification of Merit Pay Increase for Employees Not Listed In Previous Memorandum (Requested by Aldermen Carls, Mlinar and Torgerson) Action - (f) Consideration of Formalizing Procedure On Consideration of Merit Review and Market Adjustment (Requested by Alderman Mike Carls) Action - 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments • (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment . MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 22, 1985 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The fol- lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Keith Duehn. 3. MINUTES The minutes of the bid opening of January 79 1985 and the regular meet- ing of January 8, 1985 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - DECEMBER 1984 2. LIBRARY BOARD MINUTES DATED JANUARY 7, 1985 3. AIRPORT COMMISSION MINUTES DATED JANUARY 16, 1985 Mayor Stearns ordered the report and minutes to be received for filing. (b) CONSIDERATION OF APPLICATION FOR BINGO LICENSE BY KNIGHTS OF COLUMBUS The motion was made by Alderman Carls to approve and issue the bingo license. Motion seconded by Alderman Mlinar and carried unanimously. (c) CONSIDERATION OF APPLICATION FOR GAMBLING LICENSE BY KNIGHTS OF COLUMBUS Alderman Mlinar moved to approve and issue the gambling license. The motion was seconded by Alderman Mikulecky and unanimously car- ried. (d) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMITS • 1. DAVID BLAKE 2. DON GLAS 3. EDWIN KARG 11 1 COUNCIL MINUTES JANUARY 229 1985 • It was moved by Alderman Carls, seconded by Alderman Torgerson, to approve and issue the snow removal permits. Motion carried unani- mously. 5. PUBLIC HEARING - 8 :00 P.M. (a) IMPROVEMENT PROJECT NO. 85 -01 -36 Mayor Stearns called the public hearing to order at 8 :00 P.M. for consideration of an improvement project on Carlisle Street. City Engineer Priebe reported the proposed construction of grading, gravel base and appurtenances would cost approximately $11,797.40. There being no one present for the hearing, Alderman Mlinar moved to close the hearing at 8 :05 P.M. The motion was seconded by Alderman Torgerson and unanimously carried. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve project No. 85 -01 -36 and to waive reading and adopt Resolution No. 7970. Motion carried unanimously. (b) ASSESSMENT ROLL NO. 200 - LETTINGS NO. 2 AND 3 Engineer Priebe reviewed the improvement projects for construction of grading, base, surfacing and appurtenances, at a total cost of $5489565.68. The public hearing was closed at 8 :10 P.M. upon motion by Alderman Torgerson, seconded by Alderman Mlinar. Motion carried unanimously. Alderman Carls moved to approve assessment roll No. 200 and to waive reading and adopt Resolution No. 7971. The motion was sec- onded by Alderman Mlinar and unanimously carried. (c) ASSESSMENT ROLL NO. 201 - LETTING NO. 5 Engineer Priebe reported the total cost was $329930.30 for con- struction of gravel base, curb and gutter and appurtenances for improvement projects No. 85- 01 -26, No. 85 -01 -28 and No. 85- 01 -34. Mr. Francis Machtemes stated he was owner of the one house in Mac's Bluff Addition. Therefore, he requested the project be deferred until 1986 when more development had occurred. It was moved by Alderman Torgerson to close the hearing at 8 :15 P.M. Alderman Mlinar seconded the motion and carried unanimously. • The motion was made by Alderman Torgerson to approve assessment roll No. 2019 with the deletion of project No. 85 -01 -34 from the 2 COUNCIL MINUTES JANUARY 22, 1985 roll, and to waive reading and adopt Resolution No. 7972. Alderman Mlinar seconded the motion, and it unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO USE LIBRARY SQUARE FEBRUARY 8 -10, 1985 FOR WINTER FESTIVAL Alderman Mlinar made the motion to approve the request. The motion was seconded by Alderman Torgerson and carried unanimously. (b) REPORT FROM CABLE TV ADVISORY COMMITTEE Representative Barry Anderson presented a report on cable tele- vision. He requested Council authorization for the committee to spend $300 for North Coast Communication Inc. to present an open forum February 7, 1985, 7:00 to 10 :00 P.M., at HAVTI. Alderman Carls moved to approve the $300 expenditure for the serv- ices of North Coast Communication Inc. Motion seconded by Alderman Mlinar and unanimously carried. (c) DISCUSSION OF ENFORCEMENT OF DOGS AT LARGE (REQUESTED BY ALDERMAN MARLIN TORGERSON) Following a report by Sgt. John Gregor regarding stray dogs proced- ure, it was moved by Alderman Torgerson to set the dog impounding fee at $10 per day. Alderman Carls seconded the motion, and it carried unanimously. (d) DISCUSSION ON PREPARING SPECIFICATIONS FOR NEW SEWAGE TREATMENT FACILITY RCM representatives Charles Barger and James Welday presented a re- port on the proposed Hutchinson sewage treatment facility. Following lengthy discussion, the motion was made by Alderman Carls to defer a decision until the February 12 Council meeting and to direct City staff to contact P.C.A. for affirmation of RCM's quali- fications and quality of their work. Alderman Mlinar seconded the motion, and it unanimously carried. (e) DISCUSSION OF COST PROJECTIONS FOR PROPOSED SEWAGE TREATMENT PLANT, INCLUDING ESTABLISHING A RESERVE FUND After discussion, Alderman Torgerson moved to amend the existing ordinance in line with the 1985 - 1987 sewer rate increase sched- ule and set the first reading of the ordinance for February 12, 1985. The motion was seconded by Alderman Mikulecky and carried unanimously. 3 COUNCIL MINUTES JANUARY 22, 1985 . (f) CONSIDERATION OF REQUEST TO ATTEND MUNICI -PALS WINTER WORKSHOP It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to approve the request. Motion unanimously carried. (g) CONSIDERATION OF REQUEST FROM CITY FORESTER TO ATTEND HORTICULTURAL CONFERENCE JANUARY 29 -31, 1985 Alderman Mikulecky moved to approve the request. Alderman Carls seconded the motion, and it carried unanimously. (h) DISCUSSION OF PARKVIEW PLAZA PROJECT Developers Frank Fay and Jim Trucker and Architect Richard Strong presented revised plans for the Parkview Plaza project. The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve and set a public hearing for February 26, 1985 at 8 :00 P.M. and to waive readings and adopt Resolutions No. 7973, No. 7974, and No. 7975. Motion unanimously carried. 7. RESOLUTIONS AND ORDINANCES 0 (a) ORDINANCE NO. 1/85 - ORDINANCE AMENDING SECTION 635:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED WEED ELIMINATION It was moved by Alderman Carls, seconded by Alderman Torgerson, to waive second reading and adopt Ordinance No. 709. Motion carried unanimously. (b) RESOLUTION NO. 7966 - RESOLUTION ACCEPTING PLEDGED SECURITY FROM CITIZENS BANK & TRUST CO. Alderman Carls made the motion to waive reading and adopt Resolu- tion No. 7966. The motion was seconded by Alderman Mlinar and car- ried unanimously. (c) RESOLUTION NO. 7967 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Alderman Tor- gerson, to waive reading and adopt Resolution No. 7967. Motion unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF BIDS FOR PROJECT 85 -01 -25 Following discussion, Alderman Carls moved to defer action until a . later Council meeting. Alderman Mlinar seconded the motion, and it carried unanimously. m 0 i COUNCIL MINUTES JANUARY 22, 1985 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Alderman Torgerson moved to authorize discontinuation of service at noon on January 28 unless other arrangements were made. Motion seconded by Alderman Mikulecky and unanimously carried. (b) CONSIDERATION OF CONDITIONAL USE PERMIT AS REQUESTED BY DR. TOM LYKE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION It was moved by Alderman Torgerson, seconded by Alderman Mikulecky, to approve the conditional use permit and to waive reading and adopt Resolution No. 7964. Motion carried unanimously. (c) CONSIDERATION OF PETITION TO VACATE PARK LANE AS SUBMITTED BY PAT SPAUDE /BRUCE DRAHOS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCY Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and waive first reading of Ordinance No. 2/85 and set the second reading for February 12, 1985. Motion unanimously carried. (d) CONSIDERATION OF CONDITIONAL USE PERMIT AS REQUESTED BY FARID CURRIMBHOY (HUTCH ABC MONTESORRI SCHOOL) WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Torgerson moved to reject the condi- tional use permit as requested, based upon the Planning Commis- sion's recommendation for denial. Alderman Mikulecky seconded the motion, and it carried unanimously. (e) CONSIDERATION OF VARIANCE AS REQUESTED BY FARID CURRIMBHOY (HUTCH ABC MONTESORRI SCHOOL) WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION It was moved by Alderman Carls, seconded by Alderman Torgerson, to reject the variance request for the same reason as given by the Planning Commission for denial. Motion unanimously carried. (f) CONSIDERATION OF CONDITIONAL USE PERMIT FOR PUD AS REQUESTED BY LARRY BETHKE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made t tional use permit ani 7965. The motion was unanimously. Alderman Torgerson to approve the condi- to waive reading and adopt Resolution No. seconded by Alderman Mlinar and carried 5 COUNCIL MINUTES JANUARY 22, 1985 40 (g) CONSIDERATION OF CONTRACT CHANGES FOR 1985 WITH COMMUNITY ACTION AGENCY SENIOR NUTRITION PROGRAM It was moved by Alderman Carls, seconded by Alderman Mlinar, to ap- prove and enter into a contract. Motion unanimously carried. (h) CONSIDERATION OF SUBDIVISION AGREEMENT FOR HELLAND'S SIXTH ADDITION Alderman Torgerson moved to approve and authorize signing the sub- division agreement for Helland's Sixth Addition. The motion was seconded by Alderman Mlinar and carried unanimously. (i) CONSIDERATION OF FIRE DEPARTMENT EQUIPMENT Following discussion, the motion was made by Alderman Carls to ap- prove the purchase of fire department equipment. Alderman Mlinar seconded the motion, and it unanimously carried. After discussion, Alderman Carls moved to approve the expenditure of $580 for labor and materials from the proceeds of the fire sta- tion bond fund. The motion was seconded by Alderman Mlinar and carried unanimously. (j) CONSIDERATION OF SEWER RATE INCREASE See agenda item 6-e. (k) CONSIDERATION OF REFUND ON SPECIAL ASSESSMENTS PAYMENT Following discussion, it was moved by Alderman Torgerson to refund the money incorrectly paid by Ronald and Evelyn Hansen on Special Assessment Roll No. 59 and to activate assessment against the cor- rect property owner, and to waive reading and adopt Resolution No. 7976. Alderman Carls seconded the motion, and it unanimously car- ried. (1) CONSIDERATION OF OFFER FROM BUTCH WENTWORTH TO PURCHASE SELCHOW- JORGENSON LOT FROM CITY After discussion, the motion was made by Alderman Mlinar to accept the bid of $10,000 for Lot 12, Block 3, Selchow- Jorgenson Subdivi- sion and to direct the City Attorney to prepare the necessary ordi- nance. Motion seconded by Alderman Torgerson and carried unani- mously. (m) CONSIDERATION OF PLACEMENT OF EMPLOYEES IN COMPARABLE WORTH PLAN, MARKET ADJUSTMENT, AND MERIT EVALUATION . Following a review of the proposed pay plan by City Administrator Plotz, the motion was made by Alderman Mlinar to make the market R COUNCIL MINUTES Is JANUARY 22, 1985 and merit adjustment 4.5% for 1985. The motion failed for lack of a second. Alderman Torgerson moved to expand the pay plan matrix to add pay ranges to 115% and adopt the merit and market adjustment as pre- sented. The motion failed for lack of a second. The motion was made by Alderman Carls, seconded by Alderman Torger- son, to expand the pay plan matrix to 115% and to adopt the compar- able worth plan according to the line rates per the guideline. (All employees with over five years service were placed at mid- point - 100% level of range; employees of less than five years were placed at 95% or less.) Motion carried 3 to 29 with Aldermen Carls and Torgerson and Mayor Stearns voting aye, and Aldermen Mlinar and Mikulecky voting nay. Alderman Carls moved to make the market adjustment 4.5% for 1985, retroactive to January 1, 1985. The motion failed for lack of a second. It was moved by Alderman Mlinar to have the market adjustment 3.5% . for 1985. The motion failed for lack of a second. Alderman Mikulecky moved to defer the market increase adjustment until the next Council meeting. Alderman Torgerson seconded the motion, and it failed 4 to 1, with Alderman Mikulecky voting aye and Aldermen Carls, Mlinar, Torgerson and Mayor Stearns voting nay. The motion was made by Alderman Torgerson to set the market adjust- ment at 4% for 1985, retroactive to January 1, 1985. Alderman Mlinar seconded the motion, and it carried 3 to 29 with Aldermen Carls, Mlinar and Torgerson voting aye and Alderman Mikulecky and Mayor Stearns voting nay. Alderman Carls moved to allow a merit adjustment, of which the total impact would not exceed 5/10 of 1% of impact. The motion was seconded by Alderman Torgerson and carried 3 to 2, with Aldermen Carls, Mlinar and Torgerson voting aye and Alderman Mikulecky and Mayor Stearns voting nay. Alderman Carls moved that the 1986 salary considerations be placed on the City Council agenda at the first meeting of December 1985. Motion seconded by Alderman Torgerson and carried 4 to 1, with Ald- erman Mikulecky voting nay. The motion was made by Alderman Torgerson that the part -time Senior Center Activities Supervisor be placed on the pay plan at grade III, 90% of range. Alderman Carls seconded the motion, and it car- ried unanimously. a COUNCIL MINUTES JANUARY 221 1985. (n) CONSIDERATION OF ASSESSMENT HEARING FOR IMPROVEMENT PROJECTS NO. 85- 01 -279 85- 01 -28, 85- 01 -299 85- 01 -30, AND 85 -01 -31 Following discussion, it was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to approve assessment roll No. 202 and to set a public hearing for February 26, 1985 at 8:00 P.M., and to waive reading and adopt Resolutions No. 7968 and No. 7969. Motion unani- mously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR None. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls recommended that the Minnesota Department of Trans- portation be contacted about the possibility of reducing the speed limit to 40 MPH on Highway 7 East and hest. It was moved by Alderman Carls to waive reading and adopt Resolu- tion No. 7977. Alderman Mlinar seconded the motion, and it carried unanimously. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired about signs in the downtown area. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve the claims and authorize payment from the ap- propriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 12:03 A.M. 0 U MINUTES BID OPENING TUESDAY, JANUARY 29, 1985 The bid opening was called to order at 2:00 P.M. Present were: Director of Engineering Marlow V. Priebe, Finance Director Kenneth B. Merrill, and Admin- istrative Secretary Marilyn Swanson. The reading of Publication No. 3366, Advertisement for Bids, Aerial Photography And Contour Mapping, was dispensed with, and the following bids were opened and read: Martinez Mapping & Eng. Inc. Completion of aerial photography; St. Paul, MN delivery of contact prints /photo index(es) $ 1,624 Completion of analytical aerial triangulation; delivery of results 1,545 Topographic mapping of requested areas 63,427 BID TOTAL $662596 Completion of basic horizontal & vertical control & targeting: 1. Basic horizontal photo iden- tifiable control $ 6,400 2. Basic monumental vertical con- trol 2,990 3. Targeting land net 817 SUBTOTAL FOR FIELD SURVEY 10,207 BID TOTAL $76,803 Markhurd Aerial Surveys, Inc. Aerial photography $ 700 Minneapolis, MN Basic horizontal & vertical control (By City) Basic horizontal & vertical control & ground targets 4,000 Aerotriangulation 2,485 • Vertical picture points (By City) dS � BID OPENING JANUARY 29, 1985 PAGE 2 46 Topographic mapping: a. Fixed cost per stereoscopic model 5,440 b. Variable cost per acre based on 1 /8- section minimum order: (1) Urban areas $7.20 /acre; approx. 1,520 acres 10,944 (2) Rural areas $3.90 /acre; approx. 8,800 acres 34,320 The bids were referred to the Director of Engineering for review and a recommen- dation to the City Council. There being no further business, the meeting adjourned at 2:08 P.M. \J �I i 0 0 MINUTES BID OPENING WEDNESDAY, FEBRUARY 6, 1985 The bid opening was called to order at 2:00 P.M. Present were: City Adminis- trator Gary D. Plotz, Finance Director Kenneth B. Merrill, Maintenance Oper- ations Director Ralph Neumann, Police Chief Dean O'Borsky, and Administrative Secretary Marilyn Swanson. The reading of Publication No. 3367, Invitation for Bids, Purchase of Three Police Patrol Cars, was dispensed with, and the following bids were opened and read: Plowman's, Inc. Hutchinson, MN Wigen Chevrolet Co Hutchinson, MN Three 1985 Vehicles ($11,994 each) $35,982 - Total Bid Three 1985 Chevrolet Impala 4 -Door Sedans $35,988 - Total Bid Net Bid Less Trade -In $29,832 Trade -In: Car #1 $2,250 Car #2 2,250 Car #3 1,650 Net Bid Less Trade -In $31,488 Trade -In: Car #1 $1,500 Car #2 1,500 Car #3 1,500 The bids were referred to the Police Department for review and a recommendation to the City Council. There being no further business, the meeting adjourned at 2:08 P.M. 4 ' II 10 �1 U 8 W U G 0 A. 0 z F z a z i z s r O a L i ■nnaa to OMB No. 06074096: Aworal Expires Decemoer 1946 •o +.. C-404 Period in which permits issued MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH U.S. DEPARTMENT O O Or COMMERCE a, eu.PLEASE .0 T.9 C (Presses i;orwt arty s ors n none a Nauss) REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 0103500 41 9 9999 085 8 11 26 0 2730 CIN6US us[ ONLY HONER PITTMAN BLDG OFF CITY NALL 37 WASHIN61ON AVE WEST HUTCHINSON NN 55350 Has the geographic coverage of this perwlt system chugged during this paned? I] No LX Yes - Explain in comments H no permits were issued during this MAIL Bare" of the Census lease read theinswitctions before period, sister IX) In boa and return �"" ❑ Y TONS 1101 East Teeth Street completing form. For further helP, Jeffersonville Ia4.47132 call collect (31DO 763 -7244. Soct{og I - NEW RESIDENTIAL HOUSE - PRIVATELY OWNED EItg1CLY OWNED Nhmder valuation of Number Valuation of KEEPING BUILDINGS AND lu" No. MOBILE HOMES iNinp u i4 Construction build ansveuon M lorcc oil fowu N UI nl (d) One - family houses, detached 101 One - family houses attached. each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 Two - family buildings 103 Three- and four - family buildings 104 1 4 110,000 Five -or -more family buildings 105 TOTAL (Sum of 101 -105) 109 1 4 110,000 Mobile homes 2 1 2 11 - - - - - -- Seetlen II - NEW RESIDENTIAL MON. PRIVATELY OWNED PUKJCLY OWNED Number Valuation of NerMtr Valuation of HOUSEKEEPING jb BUILDINGS Wld Roews eautroctbn pmt cape) cemrecuen (Omit csnfe) Ib Rooas U) (b) (c) (d) le) (rl t 1 Hotels, motels, and tourist cabins intended for transient accommodations 213 Other northousekeeping shelter 214 Sec "an III - NEW NONRESIDENTIAL PRIVATELY OWNED PUBUCLY OWNED number valuation of No rise valuation of BUILDINGS N tidings Sl1dM E wit i eons bpnin (dre lmls )b) opeti foI rel lei 4b) le) I0 Amusement and recreational buildings 318 Churches and other religious buildings 319 Industrial buildings 320 Parking garages open to generall public) 21 Service stations and repair Entitles 322 Hospitals and other institutional buildings Office• bank, and professional buildings 3F4 Public works and utilities buildings 325 Schools and other educational buildings 326 Stores and other mercantile buildin s 327 - Other nonresidential buildings 328 - Structures other than buildings Section IV - ADDITIONS AND ALTERATIONS h I An increase In the number of housing w Z units (in the housing units column. `o enter only the number of additional a units) 433 -3 r No change in the number of N housing units 434 q 31.578 A decrease in the number of housing e a units (in the housing units column, .�, = enter only the number of decreased Dc + units) 435 Residential garages and carports (attached and detached) 436 All other buildings and structures 437 1 50 3 Signs Permits 12 - $141,628.00 Valuation PLEASE CONTINUE ON N&VERN 110E —► 4 - 2 (1) S.ction V - CONVERSIONS PKIYAIELy oeNEO PUBLICLY once Nuwb" Valuation W Naeasr Valuation of new No. Building Naugle{ anhs tteaaieg Buildings uMla conslruttlan romp Centel Construction fom,t contal gal ml gel ldl uI In l I Nonresidential and nonhousekeoping buildings to housekeeping buildings $40 Housekeeping buildings to nonresidential and nonhousekeeping buildings 541 Section YI - DEMOLITIONS AND RAZING OF BUILDINGS One - family buildings attached and detached 645 Two-family buildings 646 Three- and tour - family buildings 647 Five -or -more family buildings 648 All other buildings and structures 649 - Saction VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF SSf10,DD0 OR MORE Please provide in the space below, additional information for each individual permit valued at $500.000 or more entered in sections 1 through V. hirm No from Name and ,arras of Ownership Valuation of NlanMr o1 "M SK. Description osnter or build" ,rare Ixl constrecuon hbusMg of I -V I-V area login anlal units building, (a) fbl (c) (d) (t) (1) (1) Kind of I mg ____________ ___________ ❑Private _________________ -__ Site address _______________________ ❑Public S Kind of building _______________________ ❑Private ______________ Ate adhns _______________________ ❑ Public Kind of building ---------------- ----- -- El Private ________________ Site address __________ ________ ❑Public Kind of building -------- ------------- ❑Private ❑Public KIM of building _________________ ______ ❑Prink ____________________ glte aMas _______________________ ❑Public Kind of Wilding ____ ___ ___ _____________ ❑ Private ______________ site ,arras _______________________ E3 Public Kid of building - - - - - - - - - - - -- - - - - - - - - - - ❑Private -------------------- sibamrns - ❑Public Kind of building ________ _______________ ❑Private _________________ LM ,,drag _ ❑PUOIIc Kind of Wilding ------- _---------------- ❑private Ate address _ _ _ _ _ _ _ _ [: ] Public cesveeonts Annexation of 6.8 Acres in southwest end along Roberts Road South. Nave of pow to contact regarding this report Tateprerr code Numb" Extension Homer Pit Area True Building Official 612 587 -5151 210 IOw. C K O.aa-eu I 1 9 0 PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, JANUARY 17, 1985 PUBLICATION NO. 3372 NOTICE OF PUBLIC HEARING ON A PROPOSED PROJECT AND THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT, MINNESOTA STp.TUTES, CHAPTER 474, AS AMENDED CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota (the City), will meet on February 12, 1985, at 8 o'clock P.M., at the City Hall, 37 Washington Avenue West, in Hutchinson, Minnesota, for the purpose of conducting a public hearing on a proposal that the City issue its revenue note, in one or more series, under the Municipal Industrial Development Act, Minnesota Statutes, Chapter 474, as amended, in order to finance the cost of a project. The proposed project will consist of the construction and equipment of an approximately 5,900 square foot facility to be used as an office facility by a Minnesota partnership whose partners are Drs. Lyke and Gillard, both residents of Hutchinson, Minnesota. The project will be located on the east side of Echo Drive south. of Oakland in the City. The legal description of the Project is Lot 1,'Block 1, Olson's Addition, Hutchinson, Minnesota. The maximum aggregate principal amount of the proposed bond issue is $275,000. The note shall be a limited obligation of the City, and the note and interest thereon shall be payable solely from the revenue pledged to the payment thereof, except that such note may be secured by a mortgage and other encumbrance on the project. No holder of such note shall ever have the right to compel any exercise of the taxing power of the City to pay the note or the interest thereon, nor to enforce payment against any property of the City except the project. _ A draft copy of the proposed Application to the Minnesota Energy and Economic Development Authority for approval of the Project, together with draft copies of all attachments and exhibits thereto, is available for public insaection at the office of the City Administrator between the hours of 9:00 A.M. and 5:00 P.M., Monday through Friday. All persons interested may appear and be heard at the time and place set forth above, or may file written comments with the City Administrator prior to the date of the hearing set forth above. Dated: January 8,, 1985. BY ORDER OF THE CITY COUNCIL By j&� a V& City A nistrato CITIZENS BANK • & TRUST CO. February 8, 1985 Dr. Thomas B. Lyke 135 Third Avenue SE Hutchinson, MN 55350 Dear Tom: Citizens Bank 5 Trust Co. has approved a $275,000 tax exempt mortgage for the purpose of constructing a medical office building on the property legally described as Lot 1, Block 1, Olson Addition. This commitment is subject to the necessary governmental approvals and receipt of loan documents satisfactory to the Bank. With kind regards, C 4 ^n- T. A. "Burl" Burich President TAB /cml OFFICES: 102 MAIN ST. SO. • HIGHWAY 15 SO. • HUTCHINSON. MINNESOTA 55350 • PHONE: 612/587 -2233 ?atkdale Far, SWU 900 5969 Gamut Drive Mkmrapa is, Mkomtata gulf Tebpbe 16110 641.001 Charles Bailly & Company Certified Public Accountants Mr. Gary Plotz City Administrator City of Hutchinson Hutchinson, MN 55350 Dear Gary: oHkm in Mheomai, Montana, North Dakota and Seoth Dakota Associates N pdockW citim of United Suter, Canada, Madoo, &rape and Ar4 February 7, 1985 As you requested, we have reviewed financial statements forwarded to us by the parties involved with the municipal indus- trial bond project for an office building of Thomas B. Lyke and John D. Gillard. The information we have reviewed is as follows: 1. Lyke and Gillard partnership financial statements, year ended December 31, 1984 (compiled); 2. Personal financial statements (Statement of Financial Condition): a. Thomas B. Lyke - December 31, 1984 (compiled), b. John D. Gillard - December 31, 1984 (compiled); 3. Projected Cash Flow Statement - Twelve Month Period (compiled). mitteUabove to be feasible. S feasibility is heavily dependent on the inued income and occupancy of the owners (parties to the project), we recommend that personal guarantees of the parties in the project be ob- tained, and that you request an assignment of life insurance which would be adequate for the satisfaction of the liability. In addition, a contractor performance bond should be obtained to assure completion of the project. We have not audited, reviewed or compiled any of the financial information submitted to us nor have we examined any supporting documentation used to prepare the financial informa- tion. Therefore, we do not express any opinion as to the cor- • ` —liter - . .t information listed in 1 to 3 above. Sincerely, CHARLES BAILLY & COMPANY By PA Charles L. Ro ando, . CERTIFICATION OF MINUTES RELATING TO COMMERCIAL DEVELOPMENT REVENUE NOTE Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time 'and place of meeting: A regular meeting, held on February 12, 1985, at 7:30 o'clock P.M., at the City Hall. Members present: Members absent: Documents Attached: Minutes of said meeting (pages): MINUTES OF PUBLIC HEARING ON PROPOSED PROJECT RESOLUTION NO. 7978 RESOLUTION GIVING PRELIMINARY APPROVAL TO A PROJECT AND • ITS FINANCING UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; REFERRING THE PROPOSAL TO THE MINNESOTA ENERGY AND ECONOMIC DEVELOPMENT AUTHORITY FOR APPROVAL; AND AUTHORIZING PREPARATION OF NECESSARY DOCUMENTS I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of the corporation in my legal custody, from which they have been transcribed; that the documents are a correct and complete transcript of the minutes of a meeting of the governing body of the corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at the meeting, insofar as they relate to the obligations; and that the meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer and the seal of the City this _ day of February, 1985. Signature Gary D. Plotz, City Administrator (SEAL) Name and Title J 'Q- The Mayor stated that this was the time and place fixed by Resolution No. 7962 of this Council, adopted on January 8 , 1985, for a public hearing on the proposal that the City undertake and finance a Project on behalf of a Minnesota partnership whose partners are Drs. Lyke and Gillard, both residents of Hutchinson, Minnesota (the Borrower) pursuant to Minnesota Statutes, Chapter 474. The City Administrator presented an affidavit showing publication of the notice of public hearing at least once not less than 15 nor more than 30 days prior to the date fixed for the public hearing, in The Hutchinson Leader, the official newspaper of the City, and a newspaper of general circulation throughout the City. The affidavit was examined, found to be satisfactory and ordered 0 placed on file with the City Administrator. The Mayor then opened the meeting for the public hearing on the proposal to undertake and finance the Project on behalf of the Borrower. The purpose of the hearing was explained, the nature of the Project and of the proposed revenue bonds was discussed, the draft copy of the Application to the Minnesota Energy and Economic Development Authority with draft copies of all attachments and exhibits were available, and all persons present who desired to do so were afforded an opportunity to express their views with respect to the proposal to undertake and finance the Project, in response to which the following persons either appeared, were recognized and made • 0 statements, or filed written comments with the City 9 Administrator before the date set for the hearing, summaries of which appear opposite their respective names: Name of Speaker Summary of Views After all persons who wished to do so had stated or filed their views on the proposal, the Mayor declared the public hearing to be closed. After some discussion, Councilmember moved for adoption of the following resolution: -2- RESOLUTION NO. 7978 0 RESOLUTION GIVING PRELIMINARY APPROVAL TO A PROJECT AND ITS FINANCING UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; REFERRING THE PROPOSAL TO THE MINNESOTA ENERGY AND ECONOMIC DEVELOPMENT AUTHORITY FOR APPROVAL; AND AUTHORIZING PREPARATION OF NECESSARY DOCUMENTS BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the Municipality), as follows: SECTION 1 Recitals and Findings 1.1. This Council has received a proposal that the Municipality finance a portion or all of the cost of a proposed project under Minnesota Statutes, Chapter 474 (the Act), consisting of the construction and equipping of an approximately 5,900 square foot facility to be located on the east side of Echo Drive south of Oakland in the Municipality (the Project) by a Minnesota partnership whose partners are Drs. Lyke and Gillard, both residents of Hutchinson, Minnesota (the Borrower). The Legal description of the Project is Lot 1, Block 1, Olson's Addition, Hutchinson, Minnesota. 1.2. At a public hearing, duly noticed and held on February 12, 1985, in accordance with the Act and Section 103(k) of the Internal Revenue Code of 1954, as amended, on the proposal to undertake and finance the Project, all parties who appeared at the hearing were given an opportunity to express their views with respect to the proposal to undertake and finance the Project and interested persons were given the opportunity to submit written comments to the City Administrator before the time of the hearing. Based on the public hearing, such written comments (if any) and such other facts and circumstances as this Council deems relevant, this Council hereby finds, determines and declares as follows: (a) The welfare of the State of Minnesota requires active promotion, attraction, encouragement and development of economically sound industry and commerce through governmental acts to prevent, so far as possible, emergence of blighted lands and areas of chronic unemployment, and the State of Minnesota has encouraged local government units to act to prevent such economic deterioration. (b) The Project would further the general purposes contemplated and described in Section 474.01 of the Act. -3- (c) The existence of the Project would add to the tax base of the Municipality, the County and the School District in which the Project is located and would provide increased opportunities for employment for residents of the Municipality and surrounding area. (d) This Council has been advised by representatives of the Borrower that conventional, commercial financing to pay the cost of the Project is available only on a limited basis and at such high costs of borrowing that the economic feasibility of operating the Project would be significantly reduced, but that with the aid of municipal borrowing, and its resulting lower borrowing cost, the Project is economically more feasible. (e) This Council has also been advised by representatives of the Borrower that on the basis of their discussions with potential buyers of tax - exempt bonds, revenue bonds of the Municipality (which may be in the form of a commercial development revenue note or notes) could be issued and sold upon favorable rates and terms to finance the Project. (f) The Municipality is authorized by the Act to issue its revenue bonds to finance capital projects consisting of properties used and useful in connection with a revenue producing enterprise, such as that of the Borrower, and the issuance of the bonds by the Municipality would be a substantial inducement to the Borrower to acquire, construct and equip the Project. SECTION 2 Determination to Proceed with the Project and its Financing 2.1. On the basis of the information given the Municipality to date, it appears that it would be desirable for the Municipality to issue its revenue bonds under the provisions of the Act to finance the Project in the maximum aggregate face amount of $275,000. 2.2. It is hereby determined to proceed with the Project and its financing and this Council hereby declares its present intent to have the Municipality issue its revenue bonds under the Act to finance the Project. Notwithstanding the foregoing, however, the adoption of this resolution shall not be deemed to establish a legal obligation on the part of the Municipality or its City Council to issue or to cause the issuance of such revenue bonds. All details of such revenue bond issue and the provisions for payment thereof shall be subject to final -4- approval of the Project by the Minnesota Energy and Economic • Development Authority and may be subject to such further conditions as the Municipality may specify. The revenue bonds, if issued, shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the Municipality, except the revenues specifically pledged to the payment thereof, and each bond, when, as and if issued, shall recite in substance that the bond, including interest thereon, is payable solely from the revenues and property specifically pledged to the payment thereof, and shall not constitute a debt of the Municipality within the meaning of any constitutional, statutory or charter limitation. 2.3. The Application to the Minnesota Energy and Economic Development Authority, with attachments, is hereby approved, and the Mayor and City Adiministrator are authorized to execute said documents on behalf of the Municipality. 2.4. In accordance with Section 474.10, Subdivision 7a of the Act, the Mayor and City Administrator are hereby authorized and directed to cause the Application to be submitted to the Minnesota Energy and Economic Development Authority for approval of the Project. The Mayor, City Administrator, City Attorney and other officers, employees and agents of the Municipality are hereby authorized and directed to provide the • Authority with any preliminary information needed for this purpose. The City Attorney is authorized to initiate and assist in the preparation of such documents as may be appropriate to the Project, if approved by the Authority. SECTION 3 General 3.1. If the bonds are issued and sold, the Municipality will enter into a lease, sale or loan agreement or similar agreement satisfying the requirements of the Act (the Revenue Agreement) with the Borrower. The lease rentals, installment sale payments, loan payments or other amounts payable by the Borrower to the Municipality under the Revenue Agreement shall be sufficient to pay the principal of, and interest and redemption premium, if any, on the bonds as and when the same shall become due and payable. 3.2. The Borrower has agreed and it is hereby determined that any and all direct and indirect costs incurred by the Municipality in connection with the Project, whether or not the Project is carried to completion, and whether or not approved by the Minnesota Energy and Economic Development Authority, and • -5- whether or not the Municipality by resolution authorizes the issuance of the bonds, will be paid by the Borrower upon request. 3.3. The Mayor and City Administrator are directed, if the bonds are issued and sold, thereafter to comply with the provisions of Minnesota Statutes, Section 474.01, Subdivisions 8 and 11. Attest: Adopted this 12th day of February, 1985. Mayor City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and upon vote being taken thereon, the following voted in favor • thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted and was signed by the Mayor which signature was attested by the City Administrator. 0 Qfl OICONNOR & HANNAN P+TPwK J..- CON... . ATTORNEYS AT LA W IS =-LAS J. Iwn Nae. LIAM O. w [ATLMV.s ILL MICHAEL ROSE., 1. %HLLY O M. WCM . TIMM[I 3800 IDS TOWER IwANK JWALE JAMC[ wDOwar AN TO. MDA C. [CM WAwT3 S. LL..vA.l : 80 SOUTH EIGHTH STREET WILLIAM . M[.as .M L-1a ..CARNIVAL IC.... oOR,... [[NUN RENT[.wlcN[T +MU +. wu[tMBTLIM TMO.A[w. WOOD...,. o0o [IONCw MINNEAPOLIS, MINNESOTA 55402 -2254 sM[wAM JON. A. [VwTON.Jw. V LIE .. wwO JVLC M. MAMNAIOwO li wOS[wTC SRVM10 w[DCwICR W. MORRIS LAVR[M w. LOM[w GAM OAMICL L.WILt[ WILLIAM [. ILTHM LESLIE T. SINN COX (612) 341 -3600 of eouMSEL TELEX 29 -0584 0 0 rw[o Ulc. W. THOww WILLIAM C. wEILT (Pala -16701 SUITE 4700. ONE UNITED BANK CENTER 1700 LINCOLN STREET DENVER, COLOR ADD SOtOa wwnU's mw[aT DuL Huw SCR (301) 030 -1700 OAWO EVRLINSAy[• WAR. O. 0A tro0E- .APT1M .. a[R LINE.. J[MC[ L.TMpMAt• ARNOLD R. ..PLAN. JAMBS L.OIyR• ...[PT WI[OAMD 11. March 12, 1985 Minnesota Energy and Economic Development Authority 100 Hanover Building 480 Cedar Street St. Paul, Minnesota 55101 VELAzouaa, aT MADRID I, SPAIN 431 -31 -00 TELEX 23143 UE .L COI.PI[L IRAN. J. WIPOA• Bull[ Boo 1210 PENNSYLVANIA AVENUE N.W. WASHINGTON, D- C. [0006 -3403 (202) 587-1400 PATRICK w,"C... ow O COWAN .SROOR[• MOM. J. ILV.. H.1110 RE Jus[P. [. ouLON THOMAS M. py1MM• OAWD R. M[LI«COIT• "CHAR nu J. D e. Now M AMSwDBe[ • A« TERENCE P. Sort'. HOP[ B. IOST[w• .M. R. PH[LAH. THOMAS w. JoLLT .,c CL .CU CO... O M RCTCR C. KISSEL. PATRICK C.eDONNUL•' Jose.. SLATCH TOR -. THOMAS S.[VANS. 1. DONALD S.ANSOVw- CAROL N. MK• 70 - MILES- JOB [PH [. PATISOM• CM..LU w. "..'so. a• a..00IN K.o +r[w• CHIP STI.. w PLUS T. GORDON Let- C. D. C..IPS[w• MICMACL J. It w.. LLl CMARAICT A.....TIE WILL.+. T. MANNA.. JOSEPH I-CASTILLLO NOT MLHLLP Or M14MLOOTA BnR . now nTto IM WwolMU oML• Re: Proposed $1,400,000 City of Hutchinson, Minnesota, Commercial Development Revenue Bonds or Notes for Larry Henry Bethke and Sherry Lynn Bethke Dear Sir or Madam: Based upon a preliminary review of circumstances presented to us concerning financed by the above- mentioned proposed our view that such project qualifies as a meaning of Minnesota Statutes, Section 4 la. certain facts and the project to be bond issue, it is project within the 174.02, Subdivisicn Very truly yours, V ��vY f� Daniel L. Wiles i F Saute 3 Netlike Tanstruction, Inc. 'lutcpimm. AN 55350 612/507 -2023 PROJECT Victorian Inn 1000 Highway 7 West Hutchinson, MN 55350 To create a whole new at;nos,,h�re not currently found 1.. dutchinson. Cost: $2,0000000.00 1,400,000.00 IRb financing 600,000.00 personal and tank financing Inn: 53 rooms individually decorated. 220 s�!atings in meetinw rooms. 300 seatings in pool area. 2 small private meeting rooms. Restaurant seating of 100. Loun•:e seating of 60. Pool, hot tub, and sauna. Employment: 60 new jobs. 24 full -time. 36 part -time. $420,000 per year in local wages. Promotions: To bring more people (tourists) to Hutchinson, not only to help our business, but also other local merchants. Sponsor golf tournaments with Crow River Country Club. If Sponsor bowling tournaments with Hutch Bowl. Create meetin¢ and banquet rooms to accommodate up to 400 peor-le, (weddings, con•.-entions and large meetings) not curre -tly found in Hutchinson. Help sponsor hoctcey tournaments. Help sponsor soft'-all t ^urraments. dork with the Chanter o.° ComTerce for the Be`ternert of Iutc'iion. Donate time and facilii;i --s :ion- .pro ^it or-anizations, Jaye -es, United 4ay, etc. Hell. a:jy local bzsln,,ss to create core tuSin °ss in i1.c:7i :s ^n. lRet4ke Tanstrurtion, Nc. Victorian Inn Project Page 2 Route 3 Mutc4tasua, AN 55350 612/567.2023 • Restaurant & Lounse: Create a high class restaurant and lounse in Hutchinson. Be able to serve special parties. Be able to serve exclusive pril,ate parties. Have outdoor dining during summer months. Accommodate from small to lame meetin¢s with -'reakfast and luncheon meetin.Ts. Objective: By creating a new atmosphere in Hutchinson and charging more for services tha: are currently charged (room rates $45, $559 $70) (restaurant dining rates from $8 to $16). Thus creating new business and not try to create competition with other restaurants and motels, but possibly bringing more business to Hutchinson on weekends to help their business. is e.4Be ke President Bethke Construction, Inc. E RESOLUTION NO. 7980 RESOLUTION CALLING A PUBLIC HEARING ON A PROPOSAL TO UNDERTAKE AND FINANCE AN INDUSTRIAL DEVELOPMENT PROJECT WHEREAS, Larry Henry Bethke and Sherry Lynn Bethke (the "Borrower "), has presented the City Council (the "Council ") of the City of Hutchinson, Minnesota (the "City "), with information concerning a proposed project (the "Project ") within the City; and , WHEREAS, the Borrower has requested that the City issue its commercial or industrial development revenue obligations under Minnesota Statutes, Chapter 474, to provide financing to the Borrower for the Project: NOW, THEREFORE, BE IT RESOLVED by the Hutchinson City Council as follows: 1. This Council will conduct a public hearing on the proposal to undertake and finance the Project, as described in the Notice of Public Hearing attached to and made .a part . of this resolution (the "Notice "). 2. The City Administrator is hereby authorized to cause the Notice or a notice in substantially the same form thereof to be published in the City's official newspaper and in a newspaper of general circulation in the City not more than 30 nor less than 15 days prior to the date of the pub- lic hearing specified in the Notice. 3. The City Administrator shall file in his or her office, and there make available for public inspection fol- lowing the publication of the Notice, a draft copy of the application for approval of the Project, including all re- quired attachments and exhibits thereto, proposed to be made to the Minnesota Energy and Economic Development Authority. Adopted by the City Council this 12th day of February, 1985. ATTEST: Gary D. Plotz City Clerk Michael A. Carls Vice -Mayor Notice of Public Hearing Commercial Development Revenue Bonds City of Hutchinson, Minnesota Notice is hereby given that a public hearing will be conducted by the City Council of the City of Hutchinson, Minnesota, at the City Hall, 37 Washington Avenue West, Hutchinson, Minnesota, at a meeting of the City Council to be held on March 12, 1985, commencing at 8:00 p.m., C.T. At the public hearing the Council will consider a proposal that the City assist the financing of a commercial or industrial development project by issuing its bonds or other obliga- tions pursuant to Minnesota Statutes, Chapter 474. The proposed project consists of acquisition of land and acquisition and construction thereon of a 53 room motel with related restaurant, lounge, pool and parking facilities (the "Project "), to be located within the City at 1000 Highway 7 West, by Larry Henry Bethke and Sherry Lynn Bethke (the "Borrower "). It is proposed that the City assist financing the Project from the proceeds of an issue of the City's commercial or industrial development revenue obligations in an amount presently estimated not to exceed $1,400,000. If issued, such obligations would be payable from lease pay- ments or loan repayments to be made or secured by the Bor- rower. A draft copy of the proposed application to the Minne- sota Energy and Economic Development Authority for approval of the Project is available for public inspection in the office of the City Administrator. All persons appearing at the public hearing will be given an opportunity to present their oral or written com- ments on the proposal that the City undertake and finance the Project. • Administrator's Certificate I. the undersigned, being the duly qualified and acting Administrator of the City of Hutchinson, Minnesota, hereby certify that I have carefully compared the attached and foregoing resolution with the original thereof on file in my office and further certify that the same is a full, true and complete transcript therefrom, insofar as the same relates to the calling of a public hearing on a proposal that the City undertake and finance a commercial or industrial devel- opment project for Larry Henry Bethke and Sherry Lynn Bethke. I further certify that said resolution was duly adopted by the Hutchinson City Council at a duly called and regularly held regular or special meeting thereof. WITNESS my hand officially as such Administrator and the corporate seal of the City this _ day of , 1985. City Administrator Hutchinson, Minnesota • (SEAL) 0 (b 12) 587 -5151 HL17 # ' C/T Y OF HUTCH /NSON 37 wasH '�,,v -WENUE WEST -- / i 4UTCHUVSON IANN. 55350 M E M 0 DATE: February 5, 1985 TO: Mayor and City Council FROM: George F. Field, Fire Marshal RE: Fire Safety Education Conference Request permission to attend the above- referenced conference. This is a budgeted conference. Registration fee of $60.00 includes materials, Friday evening meal and Saturday Lunch/Banquet. Accomodations - $77.00 for two nights. Registration form attached. GFF /pv attachment 0 George F. -4ield Fire Marshal •\LV\-_I a•\a ♦I AV1♦ 1\l VA \J ,,,yyyCCC Regbtralimi ....: Fee $60.'per pernn or $III) 2 perxrn � ZOF .. kdudes aI conference materials, iakiay even\rg meat. S.Murday lunch. bwgLwt plus all cuff" break. �so NOTE. Addltlnnal meal tickets lot guests: $6.00 lurch. $8 till dhrrrer: $15 W banmwl Conference Hnlel .. Howard Johnscrns Bloornngkxt. Cedar Ave. at KIk'brew Dnve (south of 494 on Cedar) ti Raias /A000nndabons .. $42 one night. $77 two nyhts —sigle or double occupancy same price ... Rooms may consist of ldmble bed. 2dakle beds or Iqueen size bed (%AWd to avdlabilly) PRE - REGISTRATION DEADLINE FEBRUARY 25, 1995 Fire Safety Education i REGISTRATION FORM Conference March 1st, 2nd, 3rd, 1985 I Name 01 Name #2 Registration Fee I Organization $60/1 person i Address for Reply $100 /2 persons I City State Zip Registration Deadline February 25, 1985 Telephone: Area Code Return to: I ( ) Payment enclosed ($60 registration or $100 for two persons) I I Bill organization Fire Safely Conference Attn: Dick MacAllister I Please reserve a (single/double room) for me for _ nights. $42 one night or$77 two night$. 2215 W. Old Shakopee Rd. I plea reserve extra meal tickets ( ) lunches ( ) banquet ( )dinner. Bloomington, MN 55431 I MAKE CHECK PAYABLE TO FMAM Fire Safety Education Conference Attn: Dick MacAllister 2215 W. Old Shakopee Rd. Bloomington, MN 55431 X% �t-Y°P 1 � 1 *%1e5 �e Gocen De °AWN �°' a�t�o ryy 19 4e4A Fe � ceps gay e�` 3 FIRE PREVENTION IS FOR LIFE 1985 FIRE SAFETY EDUCATION CONFERENCE FIRE PREVENTION IS A TEAM EFFORT March tat, 2nd, 3rd, 1985 Howard Johnsons Motor Lodge 8401 Cedar Ave. Bloomington, Minnesota Sponsored By Governors Council on Fire Prevention and Control Cooperatives: Fire Marshals Association of Minnesota, State Fire Marshals Office Fire Instructors Association of Minnesota, Fire Chiefs Association of Minnesota, Fire Department Association and International Association of Arson Investigators �y., tu�rl, btlitl,1 I LL1U�.�uIU, �,U1v1•L.1{L'IVI,L' JOIN TI I FIRE SAFETY EDUCATION TEAMI Have you ever wished you had the tools to build a solid Fire Safety Education Program —or the necessary "How To" to Improve your existing program? The 1985 Minnesota Fire Safety Education Conference has been carefully planned to provide fire safety educators with the "How To" Information vitally needed for building or improving any program. CONFERENCE FEATURES • Expanded format —the 1985 conference begins Friday, March 1, at 1:00 p.m. and ends Sunday afternoon, March 3rd at approximately 1:00 p.m. (this means 4 more hours of learning and no Increase of fee!) • Wide range of topics useful to all fire safety educators. • The Arcade, a conference feature will highlight what Is new and available In fire safety education programs, materials, guides, community resources and films. • Certificates and press release for local media will be presented to each participant at the dose of the conference. CONFERENCE OUTLINE Friday, March 1, 1985 beginning at 1:00 p.m. • Surprise local personality keynote speaker —'The Team Effort" • "How To' sell fire prevention —what to say and the most productive way to say it. • Use of teaching aid and props in fire safety education —see Robbie the robot and much more. • • Dinner 5:30 p.m. (cash bar until 9:00) • Fire Safety Feud —A team effort—the north against the south; the east against the west. A fun time to share some laughs. • Hospitality Room -9:00 p.m. until? Saturday, March 2, 1985 beginning at 8:30 • Specialized Work Shops —pick and choose the two workshops you want to attend Saturday morning. —What you need to know about wood burners and chimneys —How to tell a story and improve your speaking ability —How to make your own Audio - Visual /Media Programs. The use of Video Film, Slide Sound -Production, Planning and Story Boarding Techniques — Creation of a new coloring book unique to Minnesota plan messages and layout with a firefighter /artist • • Lunch • Nationally known professional educaiton consultant Jackie Sower —will delight you, motivate you and give you a wealth of knowledge and leave you with a good understanding of people as well as yourself. • • Conference Banquet Entertainment provided by the Incomparable Master Puppeteer Charlanne Karapetian Sunday March 3rd beginning at 8:30 a.m. • The use of puppets • Fire safety for the physically handicapped • Curriculums— whats new and available —where to go for help • Awarding of Certificates TIME AND PLACE Time: 1 p.m. March lsi, 1985 . Place: Howard Johnsons, 8401 Cedar Ave. (south of 494 on Cedar Ave.) Bloomington, MN 55343 Questions —Call Mary Nachbar 933 -2511 ext. 247 or Dick MacAllister 887 -9633 0 QUESTIONS TO ASK RCM AND CONSULTING ENGINEERS DIVERSIFIED 1. Will Your firm have "complete" design and specifications submitted to MPCA by December 31, 1985? — Will you put it in writing? -- Will you agree to a performance bond equal to any losses in State /Federal funding? 2. Will your firm agree to a fee "not to exceed" $(insert dollars)? — What fees are you proposing? — Can you give us a dollar figure? — Isn't it typical to have a "not to exceed dollar amount "? — Can you give us a firm contract by February 21st (packet for Council meeting of February 26)? — Will your contract state fees not exceed the "average design cost" per the 1982 formula for MPCA /PCA? (See attached memo.) 3. Do you recommend the same type of treatment process as RCM? 4. Can your proposal use the existing site? 5. Can your firm incorporate the existing sewage plant in your Phase II design? — How much money may this save? — Will this delay your design process? — Will this delay the over -all time schedule for funding? -- Will this delay MPCA's review time? Is the flood plain level around the existing plant and Tartan Park a problem? — Will the Tartan Park expansion site facilitate later expansions? If not, what would you propose? 6. If there are any items left to accomplish under Phase I work activity, can you assure us of a smooth transition? — How would you provide those assurances? -- How would you handle any differences? E -C �z , Ot ' M E M O R A N D U M DATE: February 7, 1985 TO: Mayor and City Council ------------------------ - - - - -- FROM: Randy DeVries, Wastewater Superintendent --------- - - - - -- -------- - - - - -- SUBJECT: Wastewater Treatment Plant ------------------------ - - - - -- I would like to inform the Council that I would be opposed to changing en- gineering firms for the Hutchinson Wastewater Treatment Plant at this time for the following reasons: Is 1. RCM built the recent water plant addition and the existing wastewater plant. 0 2. RCM has maintained an excellent working relationship with City staff. They worked with staff to operate the present plant, even while there was an overload organically and hydraulically. 3. RCM built the Lester Prairie plant, which is a small version of Hutchinson's design, and it is a very impressive building. 4. RCM has prepared reports, such as Sewer System Evaluation Survey, Industrial Pretreatment and Sludge Management Facility Plan. 5. The RCM firm knows the Hutchinson system better than any other engineering firm because of their past experience. 6. RCM has done an excellent job for the City in previous years, and their track record should speak for itself. 7. It would not be a good idea to change engineering firms at this stage of the project. Any change in plans will delay the comple- tion of the Hutchinson plant. I trust the City Council members will give my comments due consideration. /ms r/i (612) 587 -5151 1 "C"ITY OF HUTCHINSCiV 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 8, 1985 TO: Mayor and Council . ------------------------------ FROM: Gary D. Plotz, City Administrator SUBJECT: Phase II, Fee Comparisons ------------------------ - - - - -- After consulting with the Grants Corrdinator of MPCA, Robert Einwech, I report the following: BEMIDJI • Fundable plant costs $ 12,700,000 RCM Phase II fees 759,000 Comments: Under the new (1982) "average design cost" formula fees over $ 570,000 - would have been 100% the responsibility of the municipality; This is a recent formula that did not affect Bemidji. OWATONNA Fundable plant costs $ 17,500,000 RCM Phase II fees 6639000 Comments: The fees for Owatonna are under the "average design cost," - he does not know why the fees are under the guidelines — a good question to ask at the meeting. HUTCHINSON Anticipated fundable plant costs $ 14,000,000 Proposed FCM Phase II fees 750,000 (per recent Council meeting) Comments: MPCA (Robert Einwech, Grants Coordinator) stated that using the "average design cost" formula of "cost containment ", the state and feds would not participate over approximately $ 675,000 in fees; anything over this amout is likely to be 100% of City Cost. (612) 587 -5151 JWC ITE/ Oi= HUTC INSON WASHINGTON AVENUE WEST TCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 8. 1985 TO: Mayor S Council ------------------------------ FROM: Gary Plotz a — - - - - -- -------------- - - - - -- SUBJECT: Discussion with Jerry Canfield, Project Review Engineer, MN PCA on 2T6T85 _ -- COMMENTS ON QUALITY OF RCM'S WORK Jerry Canfield has been assigned the City of Hutchinson for Phase I review. He stated that the quality of the reports and the type of treatment process proposed is excellent. He would rate RCM as one of the very top firms he has reviewed. • COMMENTS OF QUALITY OF WORK OF CONSULTING ENGINEERING DIVISION DONAHUE Jerry Canfield has likewise been assigned to review a portion of the work of Appleton, Minnesota. He got involved in the latter stages of Phase I review. He likewise felt the quality of work of this firm is excellent. DEADLINE PROPOSED BY RCM DOES NOT MEET TIMETABLE ESTABLISHED BY HUTCHINSON AND MPCA On December 20, 1984, Mayor Stearns, Marlow and I met with six /seven MPCA officials. The timetable agreed upon was to submit completed Plans and specs to MPCA by December 31, 1985. RCM's timetable (distributed at the January 22, 1985 Council meeting) is to have completed Plans and Specs to MPCA by April, 1986. Jerry Canfield stated this does not meet the timetable. Furthermore, "substantially complete" plans and specs are of no consequence to MPCA, and will likely not be reviewed at all. In conclusion, he stated there should be a firm committment, probably in writing, from whatever firm we choose, to have the "complete" plans and specs done by December 31, 1985. Page 2 DEADLINE FOR PRETREATMENT CONTRACTS WITH LOCAL INDUSTRY Jerry Canfield, Project Reviewer, has requested fully executed agreements with local industry within 30 days, and at the very most, 60 days, as this is one item not complete under Phase I review. Our Phase I approval we review in the next few days will be "conditional'.' He advised me this is not RCM's responsibility, although RCM has been assisting with the process. He recommended the City meet this deadline also. cc: Marlow Priebe Ralph Neumann Randy DeVries 0 11 (612) 587 -5151 lTY OF HUTCHINSON VASHING TON AVENUE WEST .HINSON, MINN. 55350 M E M O R A N D U M Dpi: February 11, 1985 TO: Mayor and City Couflcil FROM: Gary D. Plotz. Ci V Administrator— — — — - - - - - -- --- - - - - -- SUBJECT: Reference Check On RCM ------------------------ - - - - -- BEMIDJI, MN - I contacted Councilmember Ms. Rosemary Amble, and she is very pleased with RCM. RCM has performed various engineering projects for the past 12 years. She believes the Mayor, balance of City Council, and staff are very happy with RCM. To the best of her knowledge, there were no negotiations on RCM fees for any portion on the plant by the City Coun- cil. The Mayor was out of town for a week, and the City Engineer listed as a reference has left the city. I contacted the MPCA reviewer on the project, Ms. Elizabeth Henderson, and she refused to provide any comment on RCM or any other consulting firm. LESTER PRAIRIE, MN Mayor Joe Miller was appointed the "Project Coordinator" as the city has few employees. He stated the design of the plant was out- standing and the effluent performance beyond expectations. He generally feels they are a higher cost (fee) consulting firm; however, the design work is worth it. The implementation of the project, known as Phase III, could have gone more smoothly. RCM's Project Manager was changed three times, even though the city requested no changes in personnel. RCM pulled the then Coordinator of the project and sent him up to work on the Bemidji plant. RCM and the city had some problems with the contractor, however it was not RCM's fault. Mr. Miller rates RCM above average and on an overall basis is happy with the firm. Since the plant opened, they have employed RCM for some other projects. REFERENCE ON RCM PACE 2 AUSTIN, MN - City Engineer states RCM designed their existing plant built in 1968. The upgrading of the plant failed in 1980 for lack of high enough placement of the list of fundable cities. RCM is currently the consul- tant of a $500,000 upgrade of electric improvements at the area airport. The engineer is happy with the firm. WORTHINGTON, MN - The reference, Mr. Dwayne Haffield, stated RCM has been work- ing on their sewage treatment plant for over 13 years. Worthington just received their Phase I approval. The Council and staff want to go with RCM on Phase.II. A proposed contract is forthcoming from RCM. Dwayne Haffield anticipates no negotiations on fees because of the tight time - frame to complete Phase II design, specifically by December 31, 1985. It appears this plant and our proposed plant would be worked on simultan- eously. Mme J E (612) 587 -5151 HUTCH "Or., ITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A N D U M DATE: February 11, 1985 TO: Mayor and City Couincil ------------ - - - - -- FROM: Gary D. Plotz, Cif Administrator -------------------- SUBJECT: Survey of References On Consulting Engineers Diversified/ Do ---- nohue -- (CED) ------------------------ SPRING VALLEY, MN - City Administrator Dan Elwood says CED got their facility on track. For 10 years they were trying to get funding and never got on the MPCA funding list. Within three weeks of selecting CED they got on the fundable list of cities. Their plant is presently under construc- tion and is 92% funded, also no "change orders" to date. • MARSHFIELD, WI - Donohue was the design and engineers on their plant built in 1975. Marshfield is presently doing an expansion at a cost of $1,000,000. Donohue is again the consultant. Mr. Vic Swanson, Assistant City En- gineer, says they are very happy in all respects with Donohue. WEST BEND, WI - The most outstanding reference I heard was from Jim Hron, Sewage Plant Superintendent of West Bend. He stressed the "performance" of their plant design is outstanding. West Bend has a B.O.D. limit of under 10; the B.O.D. performance is 2. The phosphate limit is under 10; the plant performs at 1. The nitrogen limit is 1.5; the plant performs at .03. The oxygen requirement is above 6; the plant produces oxygen above 10 parts per million gallons. This is accomplished even though the West Bend Cookware Company has heavy metals. He says the Wisconsin Pollu- tion Control Agency cannot believe the results, and they provide numerous tours through the plant. MONROE, WI - The plant superintendent, Jerry Ellefson, stated the plant cost estimate is $12,000,000. The plant is presently under construction. Fees for Phase I were $60,000; Phase II $400,000; and Phase III $635,000. Be- fore selecting Donohue, their City Council interviewed 11 consulting firms. He says the city is very satisfied and has had no problems. • APPLETON, MN - The City Council interviewed six firms and chose CED. CED was lower than the average cost of the firms interviewed: Appleton, MN has received approval on Phase I, and is presently under contract for Phase II. Both the Council and staff is very satisfied with CED. V —J,9 REFERENCES ON CED PAGE 2 LAKEVILLE, MN — CED has been Lakeville's CED has designed a senior citizens sewer system rehabilitation project project. The Director of Public Wo primary consultant for nine years. center for Lakeville, completed a , and performed a well rehabilitation rks is impressed with CED. 0 i LJ 0 (G i2) d37 -.515- 1 � f /7U /.Tf./ s ✓ � _ � _..- L � �� r n � .. U � ..n6 �c: i�r [ V 37 WASMNG T CN AVci,lUc ✓C- T 'j HUTCHIIN CR Pv,'INN. .553.50 M E M O R A N D U M DATE: February 8, 1985 TO: Mayor and Council ------------------------------ FROM• Gary Plotz, City Administrator, — — — SUBJECT: Reference Check - MPCA - Consulting Engineers Diversified /Donahue - Robert Einwech - MPCA Robert Einwech is a reference listed by CED. He presently is the Grants Coordinator for the Minnesota Pollution Control Agency. Mr. Einwech is a former employee of the Wisconsin Pollution Control Agency. He has personally reviewed the details of numerous sewage treatment plants, as proposed and implemented by Donohue. Mr. Einwech stated they are excellent at the type of design that is proposed for Hutchinson; namely, a "mechanical oxidation ditch" process. In Wisconsin, Donohue did nearly all the major Wisconsin cities' sewage treatment plant designs, and Mr. Einwech is not aware of any problems with them. (612) 587 -5151 f/L/TCH' C/TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 7, 1985 TO: Mayor and City Council ------------------------ - - - - -- FROM: Gary D. Plotz, City Administrator ------------------------ - - - - -- SUBJECT: References from Mike Hoff, Consulting Engineering Division, 1S nohu--e — — — — — — — — — — — — — — — — — — — — — — — — — — On Monday, February 4, Mike Hoff provided the attached list of references. On Wednesday, February 6, Mr. Hoff personally reviewed each of the refer- ences as listed and provided additional insight into individual projects. The City provided additional mapping information to Mr. Hoff, specifically the area surrounding our existing sewage treatment plant and Tartan Park. COMMENTS BY MIKE HOFF - FEBRUARY 6 GRAFTON, WI - Renovation and expansion of sewage treatment plant to 2.6 million gallons /day (MGD); city population 8,400, projected plant capacity for a 16,900 population; dollar cost not available at this time; project com- pleted. MONROE, WI - Renovation and expansion of sewage treatment plant; flow unre- ported; population 10,500, projected plant capacity for 11,500 population; high B.O.D. counts; large brewery and dairy in town; dollar cost not avail- able at this time. MARSHFIELD, WI - Renovation and expansion of existing plant the firm originally designed to 3.6 MGD; population 18,300, projected plant capacity for a 24,000 population; dollar cost not available at this time; expansion of treatment not running at this time, estimated cost $3.1 million, SPRING VALLEY, MN - Plant for .94 MGD; population 2,750; cost $3 million. E METRO SEWAGE DISTRICT - Rehab on existing sewage treatment plant facility for 100(MGD); joint venture with RCM, Consulting Engineering, Division /Donohue hired as a sub for nationwide expertise, plant renovation cost $11 million. Also Consulting Engineering Division of Donohue has plan completed for a $55 million interceptor tunnel in Fast Minneapolis. WEST BEND, WI - Constructed plant for 9(MGD); city population 25,000; plant cost $17 million; plant is completed and running. NORTH SHORE SANITARY DISTRICT, GURNEE, ILLINOIS - The plant has a 18.9 MGD capacity; the project was designed within six months; total project was for $37 million. /ms 0 0 REFERENCES FROM MIKE HOFF, Consulting Engineering Division /Donohue Robert Einwech MPCA (612) 29 6 -7368 Dan Elwood City Administrator Spring Valley, MN (507) 346 -7367 William Byers Director North Shore Sanitary Dist. Gurnee, IL (312) 623 -6060 (NOTE: Designed a tight timeframe) Fred Haerter City Engineer Marshfield, WI (715) 384 -3616 Emory Sacho Administrator Grafton, WI (414) 377 -3610 Mike Becker Utility Director West Bend, WI (414) 334 -3925 Robert Natrop Manager Heart of the Valley Metro. Sewage Dist. Kaukauna, WI (414) 766 -5731 (NOTE: Facility located on a very congested, small site) Jerry Ellefson Plant Supt. Monroe, WI (608) 325 -7757 L J Tom Carls City Clerk Kiel, WI (414) 894 -2909 Bob Thompson Administrator Appleton, MN (612) 289 -1363 Adlor Olsen, Mayor Eagle Lake, MN (507) 257 -3218 NOTE: Appleton & Eagle Lake are recent wastewater initial design projects. Dan Hartman Administrator Champlin, MN (612) 421 -8064 James Robinette Director of Public Works Lakeville, MN (612) 469 -4431 NOTE: Champlin & Lakeville are cities they are consultants for. They are doing a lot of sewer and water work. Feb. 4, 1985 CITY OF HUTCHINSON, MINNESOTA WASTEWATER TREATMENT FACILITIES STEP II - PLANS AND SPECIFICATIONS PROPOSAL FOR ENGINEERING SERVICES BY CONSULTING ENGINEERS DIVERSIFIED, INC. FEBRUARY 12, 1985 CITY COUNCIL MEETING �J 1. Introduction - 2. Engineering Design - 3. Funding Considerations - 4. Summary - • AGENDA Darrell Schneider, P.E. President, CED, Inc. Lee Glueckstein, P.E. Manager of Wastewater Design Don Roecker, P.E. Manager of Governmental Liaison Mike Hoff, P.E. Engineering Project Manager 1 O CONNOR SE HANNAN March 12, 1985 Minnesota Energy and Economic Development Authority 100 Hanover Building 480 Cedar Street St. Paul, Minnesota 55101 SUIT[ 400 1019 PENNSYLVANIA AVENUE M.W. WASHINCTON.0. C.[0000 -3463 (Rot) 440 .1400 PATRICK J.00OMMQR [OMMRO... BROOKS• N. ROBERT .ALA... JO[[PM [. DIUeN TMOMA9 M.0 VIM.• OAVID w. MCLINCORr• .IC... O. MO.G.M M VL[[ J. AM4wol[ T[R[MC[ NOR[ S R M .rO[+[w• wIA P. RN[LAM. 1.0..8 w. JOLLI. uw.T J. CVTL[w MICMA[L J. CONLO M. PETER C. I S[[L• PAT RICw M, OOONY[LL• I" .A* EVANS, I.-' TMOYA9 [,[VAwU JR.' OOMALO l.Aw[OVR• YAwOL M. RAwn• CMA[L • 10" J. MILES - Jol [T•X [. PA+n4oM 0.ADo. K. oA wwuoN I• COwDOM R.w4 LCY' i. OCROCR LEE- PS• cYwn101.1. O. COU.8cM MICHAEL J. IcwwcLL- C..wNET w[OC."WIN• or cou «Pn W ILLIAN T. NANN.N JO [[PN I. CA[TI[LLO• N... .1 .1..... TA p.w a.DNITT[O IN VIwpIN1A pMLY Re: Proposed $500,000 City of Hutchinson, Minnesota, Commercial Development Revenue Bonds or Notes for • Michael J. Wilhelmson and LoAnn M. Wilhelmson Dear Sir or Madam: Based upon a preliminary review of circumstances presented to us concerning financed by the above - mentioned proposed our view that such project qualifies as a meaning of Minnesota Statutes, Section 1a. certain facts and the project to be bond issue, it is project within the 174.02, Subdivision Very truly yours, Daniel Wiles 1] 6 _�61. r•O[ TR•LI[ n J.00[Rl OM NOR J +MUwo'...... ATTORNEYS AT LAW . WA LT yM O4A4 .L. R[LL[R I O J. IR.MI[M WILLIAM LI.M O. MV LL CX.L[L E. MaO VI R[ .....T J. c.wu,IAM[ow, DAVID W. R;M[V Jw. [YEVEN J. ME. 3800 ID S TOWER rRAMR J. W.L LS ^AM((w, pONl[Y D.LVIO nAMTOR LINO. C.(CM WARTS wiuuri s: S" CA wcLn.RO �, N. 80 SOUTH EIGHTH STREET 11Cw...IV.L Eoi ^1';i icnN 1A.ESA UIISEMITIM XO4A( WOO. tlDM(w IwO1M MINNEAPOLIS, MINNESOTA 55402 -2254 w. (NC w.M ..[uwro M.Jw. 1A M LawO Ju L[ M. M.MN.rowO 8 RONN wo9tRr .. (w VMIO MR[D[RICR MOwwl( ILLI.M [. ILYMN LAURIE. R- LINERa.M DAMItLi.WIL[( L[ELIE Y. (I.N1. (612) 341- 3800 or ...... TELEX 29 -0584 rwtDEwwK w.TNO M.4 WILLIAM C. KELLY (1514 -1(101 SUIT( .700, ONE UNITED SANK CENTER 1100 LINCOLN STREET DEMVER,COLORADO 90203 VClA20 U[5, 21 - WYER..1.CCT DIAL ...00R (303) S]0 -1100 M,LORIO I.9 PAIN .]I -31 -00 DAVIO [URLINO.M(• LARRY O. OALL[009• TELEX 23[4] M.. 1IM M. [[RLI M[R• JCMC[ L. TMOMAI• ARMOLO R. A.I.A. K JA.[[ [. OIOAR. LO C'LL COUN[tL RO[tRT WICOANO 11 In... J. WIROA• March 12, 1985 Minnesota Energy and Economic Development Authority 100 Hanover Building 480 Cedar Street St. Paul, Minnesota 55101 SUIT[ 400 1019 PENNSYLVANIA AVENUE M.W. WASHINCTON.0. C.[0000 -3463 (Rot) 440 .1400 PATRICK J.00OMMQR [OMMRO... BROOKS• N. ROBERT .ALA... JO[[PM [. DIUeN TMOMA9 M.0 VIM.• OAVID w. MCLINCORr• .IC... O. MO.G.M M VL[[ J. AM4wol[ T[R[MC[ NOR[ S R M .rO[+[w• wIA P. RN[LAM. 1.0..8 w. JOLLI. uw.T J. CVTL[w MICMA[L J. CONLO M. PETER C. I S[[L• PAT RICw M, OOONY[LL• I" .A* EVANS, I.-' TMOYA9 [,[VAwU JR.' OOMALO l.Aw[OVR• YAwOL M. RAwn• CMA[L • 10" J. MILES - Jol [T•X [. PA+n4oM 0.ADo. K. oA wwuoN I• COwDOM R.w4 LCY' i. OCROCR LEE- PS• cYwn101.1. O. COU.8cM MICHAEL J. IcwwcLL- C..wNET w[OC."WIN• or cou «Pn W ILLIAN T. NANN.N JO [[PN I. CA[TI[LLO• N... .1 .1..... TA p.w a.DNITT[O IN VIwpIN1A pMLY Re: Proposed $500,000 City of Hutchinson, Minnesota, Commercial Development Revenue Bonds or Notes for • Michael J. Wilhelmson and LoAnn M. Wilhelmson Dear Sir or Madam: Based upon a preliminary review of circumstances presented to us concerning financed by the above - mentioned proposed our view that such project qualifies as a meaning of Minnesota Statutes, Section 1a. certain facts and the project to be bond issue, it is project within the 174.02, Subdivision Very truly yours, Daniel Wiles 1] 6 _�61. RESOLUTION N0. 7982 RESOLUTION CALLING A PUBLIC HEARING ON A PROPOSAL TO UNDERTAKE AND FINANCE AN INDUSTRIAL DEVELOPMENT PROJECT WHEREAS, Michael J. Wilhelmson and LoAnn M. Wilhelmson (the "Borrower "), has presented the City Council (the "Council ") of the City of Hutchinson, Minnesota (the "City "), with information concerning a proposed project (the "Project ") within the City; and WHEREAS, the Borrower has requested that the City issue its commercial or industrial development revenue obligations under Minnesota Statutes, Chapter 474, to provide financing to the Borrower for the Project: NOW, THEREFORE, BE IT RESOLVED by the Hutchinson City Council as follows: 1. This Council will conduct a public hearing on the proposal to undertake and finance the Project, as described in the Notice of Public Hearing attached to and made a part of this resolution (the "Notice "). 2. The City Administrator is hereby authorized to cause the Notice or a notice in substantially the same form thereof to be published in the City's official newspaper and in a newspaper of general circulation in the City not more than 30 nor less than 15 days prior to the date of the public hearing specified in the Notice. 3. The City Administrator shall file in his or her office, and there make available for public inspection fol- lowing the publication of the Notice, a draft copy of the application for approval of the Project, including all re- quired attachments and exhibits thereto, proposed to be made to the Minnesota Energy and Economic Development Authority. Adopted by the City Council this 12th day of February, 1985. ATTEST: Gary D. Plotz City Clerk Michael A. Carls Vice -Mayor 11 i 0 ( _Je� Notice of Public Hearing Commercial Development Revenue Bonds City of Hutchinson, Minnesota Notice is hereby given that a public hearing will be conducted by the City Council of the City of Hutchinson, Minnesota, at the City Hall, 37 Washington Avenue West, Hutchinson, Minnesota, at a meeting of the City Council to be held on March 12, 1985, commencing at 8:00 P.M., C.T. At the public hearing the Council will consider a proposal that the City assist the financing of a commercial or industrial development project by issuing its bonds or other obliga- tions pursuant to Minnesota Statutes, Chapter 474. The proposed project consists of acquisition and con- struction of a two story addition to an existing motel with 22 guest rooms and related facilities (the "Project "), to be located within the City, Highway 15 South between Baltimore and Atlantic Avenues south of the existing structure by Michael J. Wilhelmson and LoAnn M. Wilhelmson (the "Bor- rower"). It is proposed that the City assist financing the Project from the proceeds of an issue of the City's commer- cial or industrial development revenue obligations in an amount presently estimated not to exceed $500,000. If issued, such obligations would be payable from lease pay- ments or loan repayments to be made or secured by the Bor- rower. A draft copy of the proposed application to the Minne- sota Energy and Economic Development Authority for approval of the Project is available for public inspection in the office of the City Administrator. All persons appearing at the public hearing will be given an opportunity to present their oral or written com- ments on the proposal that the City undertake and finance the Project. 0 Administrator's Certificate I, the undersigned, being the duly qualified and acting Administrator of the City of Hutchinson, Minnesota, hereby certify that I have carefully compared the attached and foregoing resolution with the original thereof on file in my office and further certify that the same is a full, true and complete transcript therefrom, insofar as the same relates to the calling of a public hearing on a proposal that the City undertake and finance a commercial or industrial development project for Michael J. Wilhelmson and LoAnn M. Wilhelmson. I further certify that said resolution was duly adopted by the Hutchinson City Council at a duly called and regularly held regular or special meeting thereof. WITNESS my hand officially as such Administrator and the corporate seal of the City this _ day of , 1985. City Administrator Hutchinson, Minnesota (SEAL) 0 C� 0 0 02DI.;AI.CE M. 2 -Z5 Ai: Or.DIi:A CE TO 'ACATE S7RE= THE CITY OF 17TIMMISONI DOES ORDAIi:: SECTIOI.7 1. That Notice of Hearing -:.,as duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it «could be in the best interests of the City to vacate said street and that said street, although properly platted, has not beer. utilized as a public thoroughfare and that it is unsuitable for use as a public thoroughfare. SECTION: 2. That ce_tain street and public thoroughfare it the Cit, of Hutchinson knc:.n as "Park Lane ", located and described as follo::s: Abutting Lot 1, Block 1, Helland's Fourth Addition and Lot 2, Block 2, Helland's Third Addition, City of Hutchinson being located in the city of Hutchinson., be and the same is hereby vacated, provided, however, the City of Hutchinson reserves unto itself a perpetual easement and the right to enter upon said premises for the purposes of construction and /or maintenance of public utilities. SECTION: 3. This Ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof i:rith the proper county officers as required by la. -. ADOPTED EY THE CITY COUICIL THIS DAY OF , 19E5. ATTEST: Gary D. Plotz, Cite Clerk CIi1 0? I%'Ta iSON! M_ 'obert F. Stearns, I;ayor 7 -� ORDI:,ANCE :0. 3-35 ORDII`;AA'CE AUTi:C I=I,G SALE OF I:L,<ICIPALLY G11,1ED REAL PROPS LEGALLY DESC7IBED AS: LOT 12, BLOCI: 3, SELCHU: -JO ;GEI`SO? SUBDIVISION TO THE CITY OF hWCHINSON THE CITY OF HUTCHINSON DOES ORDALN: SECTION 1. That the municipally mined real property leqally descri:)ed as Lot 12, Block 3 Selchow- Jorgenson Subdivision to the City of Hutchinson, for good and valuable consideration, to wit: the sum of $10,000 to be in hand paid, is hereby sold, conveyed and warranted to Melvin and Henrietta dent:aorth, husband and wife, as joint tenants and not tenants in common, toqether frith all hereditaments and appurtenances belonginq thereto. ADOPTED BY THE CITY COUNCIL THIS DAY OF , 1985. i CITY OF HUTCHINSON ATTEST: Gary D. Plotz, City Clerk 0 By/ Robert H. Stearns, Mayor 74,, ORDI1,A:CE 1:0. A: O RDINACCE PROVIDING FOR SE '.;E :ATEE ADJUS,=."'S ,TIEP.EAS, the City of Hutchinson finds it necessar} to construct a ne%,r 'Vaste,.,ater Treatment Facility, and; iIfIEPEAS, in order to hold dorm costs and graduate any necessary increase in server rates over a period of years, the City of Hutchinson finds it desirable to adopt the following rate schedule; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson; SECTIOII 1. The follor:ing Sewer Hate is hereby adopted: YEAP. ;ATE 1000 1p85 (rate effec. June billing) .35 1586 (rate effec. Jan. billing) .70 1987 (rate effec. Jan. billing) 1.05 SECTION' 2. Dollars Generated from the above rate schedule increase shall be sho..r, as a separate line of the billinc to the users and kept in a separate cash account ,•rhich shall be designated for use in the planning and construction of a ne:: haste: :ater _ reatment Facility or land accuisition for said facility. ADOPTED THIS DAY OF , 1985. CITY OF FLITCHIl'SO :: obert H. Stearns, Iiayor ATTEST: c. Gary L. Plotz, City Clerk 0 RESOLUTION NO. 7979 RESOLUTION AUTHORIZING SUBSTITUTION OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA WHEREAS, Citizens Bank & Trust Co. of Hutchinson, a duly designated deposi- tory of the City, has requested the release of the following securities: DESCRIPTION MATURITY AMOUNT Federal Natl. Mtg. Assn. 02 -11 -85 $1,000,000.00 which has heretofore been pledged as collateral security for the account of the City with such depository, AND WHEREAS, wishes to substitute: DESCRIPTION MATURITY AMOUNT i Federal Natl. Mtg. Assn. 01 -12 -87 $ 500,000.00 Federal Natl. Mtg. Assn. 12 -10 -85 500,000.00 0 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and substitute to said depository the securities requested by Citizens Bank & Trust Co. of Hutch- inson, Minnesota. Adopted by the City Council this 12th day of February, 1985. ATTEST: Gary D. Plotz City Clerk Michael A. Carls Vice -Mayor 7 -C�5t. 0 RESOLUTION NO. 7981 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Truck Repair $ 10195. Repair rear end, Sewer Yes Plowman's replace ring gear and pinion Brooms 1,837. Replacement for Sweeper Street Yes MacOueen Equip. The following items were authorized due to an emergency need: ITEM COST Date Approved: February 12, 1985 0 Motion made by: Seconded by: PURPOSE I DEPT. I BUDGET I VENDOR Resolution submitted for Council action by: 7 - J2--� I • �4oation of��,,prec�ian Tus5,,,,m4 net 3n rerugnition of his service to the residents of Hutchinson, the Citg of Hutchinean is pleused to prPaent to 3' U 5 5 E A N CI: • this iieaolutinn of A4tprrriution for his outstanding contribution to our runs, nitg to providing a better understanding of CHU government hg a thornugh rnurruge over 3CMZ Radio of: llfitg Cauncil f{{eetinga Manning Cammia8inn Meetings (9t4er Cri tg 33uainesa (91her Cammtnitg Activities Prearntr6 b3 the Mayor and (Citg Cauncil of Hutr4insnn, f9innesata February 12, 1905 6arg 3-1 Mats s f7tchttPl A. Carla Citg C1eriz 2 -,?zi a 7- t, CITY OF HUTCH/NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 31, 1985 Junoewaki Masonry Silver Lake, MN 55381 RE: Project 85 -01 -25 Dear Lenny: Enclosed is a copy of the data I submitted to the City Council on January 22nd. We do not expect that an award will be made for at least a month. At.the present time, the Council is considering awarding to Holden Concrete Construction. Kindly contact me in writing as to the following: 1. Do you intend to complete the repair list for Project 84 -42, as submitted to you on April 25, 1983? If you intend to complete the repair, give a time schedule you would do so. 2. Would you accept a contract with the knowledge that the City will not make a final inspection of 1985 work until May of 1986 and with the City's intent of withholding 10% payment until final inspection is completed and any repair is made? As soon as I receive your response, I will discuss this problem again, with the Council. H11P /pv enclosures cc: Cal Rice Sincerely, CITY OF HUTCHINSON J Marlow V. Priebe Director of Engineering ,9unceaf h Madomey R.F.D. 1 • SLIVER LAKE. MINNESOTA 55381 • PHONE 327.2345 February 4, 1985 ity of Hutchinson arlow Priebe Project 85 -01 -25 Dear Marlow: I received your letter on February 2 about the work Idid in 1982. This is no excuse, I know, but I forgot about the repairs to be made. I can't give you a definite date as to when r can do them because of the weather. In Spring, wh— t:,r weather s dec- -'t I will make sure it is done as soon possible. I will hav= to contact you on t:lis. I would accept the contract with tbp city with'iolding 1v% payment until 1981. I realize this must be done to insure that nothing like this would happen again. I have done good work for Hutchinson in the past, and I hope you will take this into consideration and give me the job in 1985. It will be finished in a timely manner this time. Sincerely, Juncewski Ma,: _.:..Ly r,(7 Leonard Juncewski P B-Q, (612) 587 -5151 f/UTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: January 30, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Aerial Photography and Contour Mapping On Tuesday, January 29th, we received bids for Aerial Photography and Contour Mapping service for the City from the following: 1. Martinez Mapping and Engineering, Inc. a. Bid with City providing targeting and control network ----------------- $66,596.00 b. Bid with MME providing targeting and control network------- ---------- $76,803.00 2. Markhurd Corporation 0a Bid with City providing targeting and control network ------------------- $63,873.00 b. Bid with Markhurd providing targeting and control network ------------------- $67,873.00 I recommend approval of Markhurd Corporation for providing the following services in 1985: 1. Aerial Photography--- - - - - -$ 700.00 2. Aerotriangulation - -- - - - - - -$ 2,485.00 3. Stereoscopic Models --------- $ 2,400.00 4. Contour Mapping 4800 Rural Acres-- - ----- $18,720.00 Total for 1985 $24,305.00 This would be within our $25,000.00 budgeted for 1985. I assume that we will continue with the program in 1986 and 1987 to complete the full service. Items 1 and 2, are a one time cost. Therefore, in 1986 V 44 1 Mayor and City Council Aerial Photography and Contour Mapping January 30, 1985 Page 2 and 1987 we will be ordering additional stereoscopic models and contour mapping. For your information, the $63,873.00 for full service, covers a total of 13,400 acres at a cost of approximately $4.75 per acre. In 1966, when we ordered this type of work, the cost was $4.65 per acre for full service. Marlow V. Priebe Director of Engineering MVP /pv cc: Cal Rice Ken Merrill E E 0 (612) 879-2.111 ` i�/lllLH" CITY OF HUTCHINSON / 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 i M E M O R A N D U M DATE: FEBRUARY 61 1985 TO: — MAYOR AND CITY COUNCIL _ _ _ — — _ — — — — — FROM: — RALPH NEUMANN — — — — — — — — — — — — — — SUBJECT: _ MOTOR POOL BIDS (POLICE PATROL CARS) — — — — — — Bids were opened February 6, 1985 for 3 Patrol Cars. Specifications call for bids to be at City Hall by 1:30 P M and opening at 2:00 P M. Wigens complied with this requirement, however, Plowmans delivered their bid at 1 :52 P M. Both bids were opened at about 2 :05 P M with Plowmans being low bid. Gary and I talked with the City Attorney regarding the late delivery and he stated that as long as there were no material benefits received it would be proper to award the bid to the low bidder. With this in mind the Motor Pool would recommend that Plowmans bid be accepted with the exception of trading in the 1982 Chevrolet Malibu which would be transferred to the Engineering Department. Net amount due Plowmans $31482.00. PUBLISHED IN THE HUTCHINSON LEADER TUESDAY, JANUARY 15, 1985 PUBLICATION NO. 3367 INVITATION FOR BIDS CITY OF HUTCHINSON PURCHASE OR THREE (3) CARS POLICE PATROL CARS NOTICE is hereby given that the _.City_of Hutchinson; Minnesota, will receive bids at the OFFICE OF THE CITY CLERK, City Hall, 37 Washington Avenue West, Hutchinson, Minnesota, 55350, until 1130 p.m. on February 6, 1985, for the purchase and sale of three (3) police patrol cars. The bids will be publicly opened at 2:00 p.m. on February 6, 1985, and read aloud in the Council Chambers. Specifications and Proposal Forms are on file and are available from the Office of the City Clerk, 37 Washington Ave. West, Hutchinson, Minnesota, 55350. 4 No bids will be considered unless securely sealed and filed with the City Clerk and clearly endorsed on the outside wrapper the Title and Number of the Project. Each bid shall be accompanied by a cash deposit, bidder bond or certified i check made payable to the City of Hutchinson in an amount equal to ten (10) percent of the bid. Bid Security of the three lowest bidders may be retained until the contracts have been awarded and executed, but not longer than 45 days from the date of opening the bids. All other deposits will be returned promptly. The City reserves the right to reject any and all bids and to waive any informalities or irregularities. No bidder may withdraw his bid for a period of 45 days. zyaA"- Gary D. F4otz City Clerk Hutchinson, Minnesota Dated: January 11, 1985 0 a 0 M E M O R A N D U M DATE: February 6, 1985 TO: Mayor and City Council ------------------------------ FROM: Gary D. Plotz, City Administrator ------------------------------ SUBJECT: Invitation for Bids - Three Police Patrol Cars ------------------------ - - - - -- FACT: One of the two bidders (Plowman's) brought in a bid that was received at 1:52 P.M., February 6, 1985. The bid notice states bids will be received until 1:30 P.M. Therefore, the bid was 22 minutes late. The announced opening was 2:00 P.M. Bids were opened,and the low bid was Plowman's. LEGAL QUESTION• Is the bid submitted at 1:52 P.M. a material variance from the Publication No. 3367? ATTORNEY'S REPORT: Attorney Jim Schaefer has advised the City staff that it is not a material variance, inasmuch as no bidder had any advantage or knowledge over the other bidder. The City Council by publication has discretion on whether or not to waive any "irregularities" or reject any and all bids. • cc: Plowman's Wigen Chevrolet City Staff 0 POLICE DEPARTMENT MEMORANDUM DATE February 7, 1985 TO Mayor and City Council FROM Dean M. O'Borsky, Chief of Police SUBJECT Vehicle Bids I recommend that the Qouncil accept the low bid as presented for the new police vehicles. CITY OF HUTCHINSON VEHICLE M / TYPE /9 LT/J Q-"W 1&�w4rSUCJENBE J? 70- o i!v y aver 1, I offal 1.0 -am IM H.0 ��EYl1 It' • . wFfI �� 3 '�J����Fi�i�.7m ®�� IIrA F;q�i•'JEIl$'.!- J�l�_: � �J © �t =F�6J r��r. �J����f F'M WNMIMM �!����:�' m '��JF�G7�1/,Fi3t�•'i�i l �Fl - l��. ►:����.1�1�117 ����ltI�F71 ���I ®I�iJ tlllE:l�3FJ7 ��1IFlFF�II�GII�l16iI7� /Q�JFl�:►k?I��'•� Cl'l.�i� -� • ��1J911�''J i•�?7E71 . � �• . mImMEmix �11RF� ■l�ll�! im _ c it .-1 MR, __ I ' � • ' Inn Ism, Y� [�. �� !�l17> !['F]�', 'F1��Y�Ion mm Y ELI'— Y ��1. =!���.��l�l���1��71M�13 GSS�Ff�3.Zl'7.- "�i�'-.• :: ' �- �I� INN�� IM i 1, ,. CITY OF HUTCHINSON J 4 C A CE As *F 41-1-93 _ VEHICLE N at TYPE F� O�a..,,r /,','c io SUCENSE 'Y Q�oe to COST a/0.1/7,040 REPORTING MONTHS m. j.+�'.jwj 1niNgn /1111111 870- 017 /cggpy3GXOZ1.7as Ss- TOTAL E� MINIM I "I v����;�����������i� ����n►� .,,• :. jai ���■��■�����!��miwr� �mem"AnIM/ IN= min ��- �_-_ �1�d.'�/l�r�'�,i7�,}7__��lYil1 RZ�a�IJ}f�ta��i ���I,L'/ �_�- -___ 'i /LL?'I �.::Jl'`:_- ®���� �r►}�-�=Ci�!�a %i'i'IV lail'lafJ•F�::S:J� �,►�I//.fL��]f�Jl �FtJ�lip7 IWw �_��,. ®�■o��l�■��c?�a�r��ac��miw� __- _�.l�A �M17,f"I.'__��� I�fi "lye c.FlT�f�911ltk� / !G 2�fR(�•JJV,s ;:�`..�� "�1T1'J • �m w�ai� mm�� Elm 4,h AF AS F IIJLv /98a CITY OF HUTCHINSON VEHICLE 1- #Y 9 TYPE L' v m 1, Aw., y p sed-* ✓ COST! /? REPORTING MONTHS LICENSE 770 - of z SCR.i N1-0 /C+ /Ai// 9w,rr' RA l ei a.r VEHICLE -- .... ''��INi•7 'ice /.�IIl1J :iIwj a '� �����'���� �OF��:������Di��IIR� � ©9 " -s-J 3ll����R R • 1M/1�5�� pwT13� �� ISS ! �rij .�1 /�r7�Flik7�1•►Il R1��/:L���R.i17 r � ®� R� ©Cl�.i��'�I= NMI' rIn IIm Im /17►1��r RR��9F7a'JIE R!' 37 l��J�Ct'llJlAlll�°a*�f,�fl +C'IEIr.ZT� C;'�L]E:�6iliZ1lWMAJ17�11�F�7 - ' /Cp'1 /L �c't 1 3 CAM .. ; j wI�IR�J IIIIIIIIIEIIIIIIII Ali '� MIN lWIIIIIIIsm �I wIJisml Im m. lom ilm. ism im RIMS! l•�G".�3a MI _GYIS7 I ICAM F A R M lE��3rr'��1j:R���MIMI.�� R W J ! L1'.�L'J!"�"�! ■ 1 1 5 1 1 1 1�>•!'r 1 7: : 7r'J��mIgo /.fr 7iIm i�mllll� lom Illl'1 111j'J INfl C'l�l��l 6I�f�C�17�1",I17 1�57�.9F7.".'-��i�•' Ei?m�3�9�"ll.Ai:•71�!'� ��fI.�7j I/L:�' / "wi AI�'Jh. > X1.9 . 5� y ' `:'3,s�i ►'�'� � s �llJIWIN �IIIIAlI IIIIIIIIEM0 X11, �►l.>I�_7 is ml IItR7 ►l' 'li .' r �I� leis I I i I r (612) 587 -5151 CI T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: February 12, 1985 TO: Aldermen Mike Carts, John Mlinar, Marlin Torgerson and — P — at M- -ik— u � ck —y -------------- - - -- — — — — — FROM: —Gary D. Plotz, City Administrator — SUBJECT: _Request to Table Items Relating To Any Ch_ange_s In Pay, Pam* Plan, And Chaages Ia Car Considerations • Mayor Stearns called me during his trip and requested that any action on the above items be tabled until he returns. I presume this includes items 9 -a, 9 -d, and 9 -e. /ms 40 9 -Q Vitp of Antr4insan Volicr commissinu • 31 iaspYStm Aamas il. Aidchinsnn, Ainnesutx 55350 COMMISSIONERS: WILLIAM MISKOFF ROBERT PROCHNOW JOSEPH DANSEREAU February 119 1985 To: Mayor and City Council From: Police Commissioners Subject: Agenda Items PHONE 612 -567 -2242 • We understand that the Council has scheduled items which affect the Police Department. As these issues may have an influence on the morale and efficiency of the department we request they be tabled until we may adequately study the items and make recommendations. /'Joseph Dansereau, Member William Miskoff, Secretary; Robert Prochnow, President 0 9,11 i r1 TO FROM 0 Gary Plotz Bill Rosenow, per your conversation. r Driving -Cost Payments over 20.5 Cents Not Helpful to Employee —or Employer Paying employees more than the 20.5 - cents- per -mile standard allowance for driving their own cars on business may be doing them, and you, the employer, no favor. r When payments do not exceed 20.5 cents per mile, the employee simply has to give you an adequate accounting of business mileage driven, and you make the payment and take it as a business expense. The employee does not have to report the matter to the IRS. But if payment exceeds 20.5 cents, the full i amount —not just the excess over 20.5 t cents —must be treated as "other com- pensation," with taxes withheld and the amount reported on the employee's Form W -2. The employee in turn, with the amount included in gross revenue, t must claim a deduction based on actual costs or the 20.5 -cent rate. With either method of payment, to avoid taxes the employee must, of course, record business driving in a di- ary at or near the time it is done, show- ing the date, mileage, destination and business purpose. (A similar contem- poraneous log is required for other ex- i penses that could be ascribed to either business or personal use.) This is also true if the car is owned by the company, although in that instance responsibility for maintaining the contemporaneous log would be the company's,. since it will be claiming any credits or acceler- ated depreciation. (612) 587 -5151 f/UTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 6, 1985 T0: —Mayor and City Council — ------------ — — — — — — — — — — — — — — — — FROM: — — Gary D. Plotz, City Administrator — ----------------- — — — — — — — — — — SUBJECT: _Confirmation of Appointing John McRaith As Acting_ Director 0'T Parks & _ecreat�n — — — — — We have discussed the temporary appointment of John McRaith during Bruce Ericson's absence. We should take formal action on this appointment. /ms E 9- e ADMINISTRATION - LEVEL 11 SKILL LEVEL IV - Top administrator in Mnicipalityr County or related govenrent unit. Typical Titles: COUNTY ADMINISTRATOR CITY MANAGER CITY ADMINISTRATOR DESCRIPTION - Carries out the Policies established by the /oardr Council or Commission for the efficient administration of the business or the soverrrent jurisdiction. Duties include roordimtinf W administration of all departments of the goverment Jurisdiction, developing the annual budget. Preparing for ad attending board or council meetings, Providing information to the Public concerning government business, supervising the uintenance of recordsp and making rt- commendations for the improvement of efficient administration of the affairs of the govern wnlal unit NOTE - The mean Annual salary for 17 of the City Harriers with 1991 rates is 151.0. Mean In rarenthesesll at bottom of rage is not considered meaningful due to wide variation in the size of goverrrent units and hence in the duties of Position reported. Job No. 63 V - Ilocaington Edina Irooklwn Park St. Louis Fork Minnetonka Richfield Coon Rapids Durngvil le Roseville Plymouth Brooklyn Center Fridley Maine Maplewood Crystal New Brighton New Hope Apple Valley White Bear Lake Eagan Maple Grove South St. Paul Columbia Heights Cottage grove Vest St. Paul Shoreview Inver Grove Heights Eden Prairie Anoka Hopkins Lakeville Robbinsdale Hastings Mounds View Oakdale 1 63.0 t LLD I SubJtct to Dverilme Pay All rates coated annually. t MPA City Manager 21 -hr car 1Ctualaustill uauttatar11111ma tits fill list trat Sit Isis III a er Its t$ uutturauarr still ruuauuaununauurturutt $$$I uuuurruuauarruututntaststutlaueaatr littanut MPA No.Of Mein 2tt 21 27 30 33 36 31 12 15 41 5 51 57 60 63 66 69 72 Coil Transportation Jurisdiction Emil Salary '0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 Oes. D/T Title - Allowan-P muaaamnuaaaauaauulutnatlasaaaatattanatuulaaauttruatuaaturtettrntttttutuurruuttuttauattmaara» City Manager tntuuuaauutuuaaanaauaamatarrmaur :aril Metro Airports Come. 1 63.0 1 MPA Executive lirtclor 24-hr car Pietro Waste Come. 1 (Position Vacant) IA Chief Administrator /be MEAN: 63.0 1 WA W 250/10 Hennepin County 1 71.1 -�w -- ~ - -� - -� (--- -� ^ -IS County Administrator 125 /20 Ramsey County 1 60.3 1 MA Executive Director 150 /ono Minneapolis 1 61.5 t 1A City Coordinator 2 4-hr car MEAN: 65.1 1 MS e1 v Manager 230 /2o Anoka County 1 $6.7 1 MA - Canty Administrator 24-hr car Scott County 1 19.6 1 MPA County Administrator 250 MEAN: 51.3 1 AA City Manager 21 -hr car Ilocaington Edina Irooklwn Park St. Louis Fork Minnetonka Richfield Coon Rapids Durngvil le Roseville Plymouth Brooklyn Center Fridley Maine Maplewood Crystal New Brighton New Hope Apple Valley White Bear Lake Eagan Maple Grove South St. Paul Columbia Heights Cottage grove Vest St. Paul Shoreview Inver Grove Heights Eden Prairie Anoka Hopkins Lakeville Robbinsdale Hastings Mounds View Oakdale 1 63.0 t LLD City Manger :1 -hr car 1 60.0 t MPA City Manager 21 -hr car 1 57.2 ! MPA City Manager 250 /10 7.0 1 MPA City Hauser 24 hp car / 1 POD City Manager 21-hr car 51.0 l MPA C114 Manage! 1 -hr c r 31.5 1 IA C v Manager /be 1 59.0 1 WA City Manager 250/10 5.0 ► MPA City Manager 250/10 I 62.3 1 NA Lily Manager 4-hr CA? 1 57.1 ► MPA My Manager 1 -hr car 1 51.9 1 MS e1 v Manager 230 /2o 1 15.7 1 MPA City Manager 150/10 1 52.5 1 MPA City Manager 225100 1 5618 1 AA City Manager 21 -hr car 1 41.0 1 WA City Manager 254/0 1 11.6 N A 1 - HPA City Manager 2 4-hr car 73/10 1 19.0 1 18.8 1 19.7 - l4r'ICO 1 1 1 IS MA MA City Administrator/Clerk -Treaty r City Hawser City AdminislralOf Un/10 135/60 1-hr 1 11.4 11981 AdJustment Pendinsl 1 MPA Clty Adainistralleer City Coordinator car (1981 Adjustment Pending) - City Mansur 1 16.2 1 44 3 1910 - 1 50.0 - l�r.tluJ 1 (198/ Adjustment Pending) (1981 AdJuslment Pending) 1 10.9 l 1 55.1- /H.y�l 1 17.0 t 1 36.1 1 1 18.9 1 PA MA MPA BS MA j MBA BS MA IS Administrator Manager 2 / -hr car 21 -hr car ty Clerk t 250/10 21 -hr car b1Y v� (612) 587 -5151 f1UTCN' C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55354 January 18, 1985 MEMORANDUM TO: MAYOR AND COUNCIL FROM: GARY PLOTZ, CITY ADMINISTRATOR SUBJECT: PAY EQUITY ADJUSTMENT (Comparable Worth), MARKET ADJUSTMENT, MERIT CONSIDERATION PAY EQUITY (COMPARABLE WORTH PAY PLAN The placement of individuals in the pay plan rg ades was established at the January 8th council meeting. Now, placement within the pay grade range varies from 85% to 110 %. The top of the range is presently 110%. The midpoint of the range is 100 %. The bottom is 85 %. • The police department in many cases, particularly patrolmen, are at or near 110 %. To say the least discontent prevails, as shown in the attached memorandum. A solution, in part, would be to extend the entire pay range matrix to facilitate ranges to 115 %. The high end of the range may not immediately be utilized; however, it may go a ways in providing some flexibility to individuals who want to remain with the city, such as long -time patrolmen who want some extra room for merit or longevity pay. Recommendation No. 1. Expand pay plan matrix to facilitate ranges to 115 %. Recommendation No. 2. The part -time senior center activities supervisor Has not included in the pay plan; the proper placement is Grade III (90% of range). See attached memo from Carol Haukos. Recommendation No. 3. As a general guide all employees with over 5 years service are placed at midpoint (100% level of range). Employees of less than 5 years were generally placed at 95 %. Hazel and I find no problem in any of the placements within ranges as recommended by department heads, and likewise, for salaried employees. Placement appears to be fair and reasonable. Note: The total cost for implementing this comparable worth plan is $ 36,257, as calculated by the finance director. MARKET ADJUSTMENT Every employee was given the opportunity for input for the market adjustment to the pay plan. (contined) 9— pi All departments and employees are concerned about the council's decision. Please examine each one of the employee responses and narrative justifications provided. Again, the police department is -especially- concerned as shown in the January 16 memo, and as explained by the police chief at the Wednesday council /directors' meeting. Most employees responded with approximately a 4.5% increase. The total cost of 4.5% in 1985 would be $61,644. Recommendation No. 4. In view of the other wage settlements in the county, including the wage settlements with county employees, and the individual justifications by our own employees, it may be reasonable to approve the 4.5 %. MERIT Theory - a little bit of merit goes a long Nay in rewarding people. Since our employees have no-T-on-g-e-7-ty elan as do many employee agreements, it is reasonable to consi er merit in lieu of this. None of the requests are excessive, The cost is $11,049, which amounts to less than 1% (8110 of 1 %) of total payroll. Recommendation No. 5. Grant the merit requests as recommended. It costs a lot less than longevity plans and is probably more fair. SUMMARY OF COSTS AND REVENUE RESERVE Budget Reserve - Salaries only Set - Aside for compensation Oncluding pay equity, market, and merit) $1219300 Set -Aside for ?ERA & FICA additions 139700 $ 135,000 Itemized Cost I. State mandated comparable worth plan $ 36,257 II. Market Adjustment at 4.5% 619644 III. Merit Adjustment (8/10 of 1% impact) 11 049 $ 108',95- Unused Salary Set -Aside $121,300 available - salaries only - 108 950 as per recommendaion �0 balance Comment: The balance of $12,350 can be applied as an additional contingency. 0 E 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. CITY OF MUTCHiNSON EMPLOYEE STATUS - December, 1964 DEPARTMENT: SALARIED - DEPARTMENT MEADS, DIRECTORS (Other salaried listed in recreation and police department schedules) A. DEPARTMENT HEAD RECOiMENDATION FOR CORRECTION OF OUT OF LINE RATES PER GUIDELINE: Long term employees (5 years or more) should be no lower than 100% rate. Employees with lesss than 5 years service should be at 95% or lower rate. B. DEPARTMENT HEAD RECOMENDATION FOR 1985 MERIT INCREASES WITH JUSTIFICATION FOR EACH. See attached sheet i Present Pay Merit increase lay** Nave and Job Title Date Mired - Dec..1984- History Comments Marlow Priebe, Dir. Engineering 2 -6-67 19.26 4-81 231 present pay is about 1071 In new Day clan take -home car not considered) Dean O'6orsky, {hief of Dglice 9-1 -72 18.76 4•81 61 present pay is about 115% in new pay plan Ken Merrill, Fiance Director 7 -25 -77 14.72 4-81 IDS present Day is about 90% in new Day olan Ralph Neumann, Dir. Maintenance 4 -1 -77 15.00 4 -81 5% present pay is about 101% in new oav Dian Bruce Ericson, Dir. Parts /Rec. 10 -23 -78 14.30 4 -61 S1 present pay is about 96% In new pay p4an Chuck Nelson, Liquor Store Mgr. 8 -1 -74 11.16 4 -81 1011 present pay is about 91% in 7-80 manace new pay Plan George Field, Fire Marshal 1-4 -78 12.84 4-81 6% present pay Is about 1051 in new pay Plan Hamer Pittman. Building Official 8 -18 -70 present Day is about 107% in 12 -80 promo ed 13.16 4-81 8Z new Pay plan Hazel Sitz, Personnel /Transit Coo .9 -25 -75 10.15 4 -81 5% present pay is about 91% in nee "e I By plan Jim Mark&, Asst. Bldg. inspector 11 -13 -84 9.00 present pay is 80: in new pay provisional rate plan Gary Plotz, City Administrator 2 -1 -77 18.47 + present pay (incl- car alloK) i 86 car allow. 4 -81 5% 79M. gg% in new pay plan (Other salaried listed in recreation and police department schedules) A. DEPARTMENT HEAD RECOiMENDATION FOR CORRECTION OF OUT OF LINE RATES PER GUIDELINE: Long term employees (5 years or more) should be no lower than 100% rate. Employees with lesss than 5 years service should be at 95% or lower rate. B. DEPARTMENT HEAD RECOMENDATION FOR 1985 MERIT INCREASES WITH JUSTIFICATION FOR EACH. See attached sheet i Marlow Priebe to 19.46 108% 20t hour increase 18 year employe *' Dean O'Borsky 18.76 at 115% top of range 13 year employee Hazel Sitz to 11.38 102% 1.12 hour increase 9 year employee Gary Plotz to 20.14 102% .81t hour increase, 8 year employee then car allowance dropped Ken Merrill to 16.69 102% 1.97 hour increase 72 year employee Ralph Neumann to 15.15 102% .15�hour increase 72 year employee George Field to 12.97 106% .20Xhour increase 7 year employee Bruce Ericson to 15.15 102% .85¢ hour increase 6 year employee Chuck Nelson to 12.28 100% 1.121 hour increase 42 yrs as manager Homer Pittman 13.96 at 107% no change 42 yrs as chief offi, James Marka to 9.49 85% .49 hour increase probationary range EXPLANATION AND SUMMARY 4 individuals - out of line rates (.Ken, Hazel, Chuck, Jim) 2 individuals - no change because of position in matrix (Dean, Homer) 3 individuals - 1% merit increase (Marlow, Ralph, George) I individual - temporary adjustment to 102% - probably any replacement at lower rate (Bruce) 1 individual - drop car allowance payment of $150 /mo, then adjust to 102 %, comparable to others at 102% of range (Gary) JUSTIFICATION Aside from properly establishing employees in their proper pay grade /midpoint, merit considerations were held to a minimum because of costs associated with the comparable worth implementation. 0 RESOLUTION NO. 7949 RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE January 1, 1985 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this resolution shall be grouped in grades having a definite range of diffuculty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Allocation of New Positions. When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council after recommendation of the Personnel Coordinator shall cause an appropriate job description- specification to be written for said position. B. Review of Plan. As often as necessary to assure continued correct classifications, the Position Classification Plan shall be reviewed by the Personnel Coordinator and necessary adjustments recommended to the City Council. C. Filing of Plan. Upon adoption of this resolution, a copy of the Position Classification Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. 1. Elements of the Plan. The Compensation Plan shall consist of: a. A Basic Table of Numbered Pay Grades for All Employees. Each numbered pay grade in the basic table consists of a minimum and maximum rate and intermediate rates. shown on page 4. b. A Position Classification Assignment Table for All Employees. The assignment table shall assign all of the various positions in the Position Classification Plan to the appropriate pay grade. Said table follows on page 3. 2. Modification of Plan. The City Council reserves the right to modify any or all of the pay grades or position classification assignm:�ts as set forth in said plan at any time. (1 of 4) RECOMMEND year. meeti ADDING TO 3a and 3b: Merit reviews are to be completed by November 15 of ea Consideration for January 1 adjustments will be made at the first Council 3. Pay Grades. a. Non - Administrative (Hourly) Employees. Each position is assigned a pay grade. The normal beginning rate for new employee will be the minimum rate. After satisfactory completion of si (6) months probation, a five percent increase will normally be granted. Thereafter, consideration for increases will be given annually each January 1. Such consideration will be based upon a market adjustment for all pay grades. The Council reserves the discretion to adjust individual rates within the assigned pay ranges based upon a merit review and recommendation from the department head and City Administrator, reflecting job performance over the preceding twelve months. Maximum rate in any grade will be reserved for exceptional merit after long term employment. b. Administrative (Salaried) Employees. Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of six (6) months probation, a five percent increase will normally be granted. Thereafter, consideration for increases will be given annually each January 1. Such consideration will be based upon a market adjustment for all pay grades. The Council reserves the discretion to adjust individual rates within the assigned pay ranges based upon a merit review and recommendation from the City Administrator, reflecting job performance over the preceding twelve months. The Council will determine any merit increase for the City Administrator. Maximum rate in any grade will be reserved for exceptional merit after long term employment. c. Police Civil Service Employees. In Police Civil Service positions, the established starting rate for patrol officers shall be Grade X, five percent above minimum rate, followed by a probationary period of one year. After completion of probation, a five percent increase shall be granted. Likewise, a five percent increase shall be granted after completion of two years employment and again after three years employment. Thereafter, length of service shall be recognized as follows: On completion of It 0, 5 7 9 11 13 years service, one percent additional; It (Maximum) . Any market adjustment on January 1 of any year shall be separate and apart from the above individual anniversary increases. Supervisory and investigative police department personnel shall be salaried in Grade F, with salary subject to periodic review by the Chief of Police, and any recommendation for merit adjustment made to the City Council. Any January 1 market adjustment shall be separate and apart from such merit adjustments. Maximum rate will be reserved for exceptional merit after long term employment. d. City Administrator. The City Administrator shall receive a monthly car allowance of $150. None of the increases provided by this section shall be made so as to compensate any employee in an amount exceeding the maximum step in the assigned pay range. (2 of 4) 0 i BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the following table is hereby adopted as the City Position Classification Assignment Table, to be reviewed form time to time, assigning the various positions in the Position Classification Plan to the appropriate pay grades in the table. POSITION CLASSIFICATION ASSIGNMENT TABLE PAY GRADE JOB TITLE I II General Laborer III Transit Dispatcher IV Receptionist /Cashier V Bus Driver Custodian /Boiler Operator Liquor Store Clerk Park /Street Maint., General VI. Motor ft hi le Clerg Communtfy �-ervice fficer Secretary, Parks /Recreation Secretary, Planning Commission Secretary, Police Water Account Technician VII Engineering Technician I Personnel /Insurance Technician Police Dispatcher Secretary, Engineer /Building /Fire Wastewater Maintenance Technician Water Maintenance Technician VIII Administrative Secretary Finance Technician Motor Vehicle Deputy Registrar IX Cemetery Maintenance Supervisor Engineering Technician II Equipment Mechanic Park /Arena Maintenance Operator Street Equipment Operator (I)SALARIED Recreation /Sr. Center Supervisor X Chief Water Plant Operator Park Maintenance Supervisor Police Patrol Officer Street Maintenance Supervisor Wastewater Plant Operator (H)SALARIED Forester XI Chief Wastewater Plant Operator Motor Pool Supervisor /Asst. Dir. (G)SALARIED Assistant Recreation Director Assistant Building Inspector Civic Arena Manager Personnel /Transit Coordinator Mtc. PAY GRADE JOB TITLE XII Assistant to City Engineer ( Fj SALARIED Building Official Fire Marshal Liquor Store Manager Police Sergeant Police Investigator (E)SALARIED - (D)SALARIED Director of Maintenance Director of Parks / Recreatior (C)SALARIED Director of Finance Chief of Police (B)SALARIED Director of Engineering (A)SALARIED City Administrator TEMPORARY, SEASONAL, PART TIME Most individual positions assigned to Grades T1, T2, T3, T4, and I. II, III, depending on responsibilities. Regular Part Time Positions: T4 Parking Enforcement Officer I Liquor Store Clerk II Motor Vehicle Clerk III Police Dispatcher Senior Center. Activities Super. V Licensed Police Officer (3 of 4) BASIC TABLE OF NUMBERED PAY GRADES -1985- , , , , , W D Q c� 0 W Q J Q N , , This Resolution authorizes staff to change 1985 budget appropriations to reflect rate changes. Adopted by the City Council this 8th day of January, 1985. (This replaces Resolution No. 7637.) AT,ESI: Robert H. Ste arns, Mayor Gary D. Plotz, City Administrator (4 of 4) 0 0 MINIMUM MIDPOINT MAXIMUM ' „ ' ' T 1 3.35 3.90 4.48 T 2 3.62 4.25 4.88 c W W N d T 3 3.93 4.62 5.31 7 4 4.26 5.01 5.16 I 4.58 5.39 6.20 4.92 5.79 6. Tr 5.28 6.21 7.14 V 6.12 0 6.58 7.74 VII 6 8.31 9.56 VIII ROVISIONAL -SALARIED - 7.60 9.94 10.28 15,974 16.973 19,968 22.963 17,576 18,678 21,965 25.251 9 19,323 .8 20,530 24,149 27,768 -END HOURLY21,258 10. 10 85 22,568 12 77 I 26,562 30,555 3 23,358 .93 24,814 14.04 29,203 33,592 3 25,688 27,290 32,115 35,693 TCT- 13.58 28,246 43 30,014 8 35,318 40,622 4.94 31,075 5.88 33,030 8.68 38,854 2 .48 44.678 3 34,174 7.46 36,317 20 . 54 42.723 23 . 49,130 This Resolution authorizes staff to change 1985 budget appropriations to reflect rate changes. Adopted by the City Council this 8th day of January, 1985. (This replaces Resolution No. 7637.) AT,ESI: Robert H. Ste arns, Mayor Gary D. Plotz, City Administrator (4 of 4) 0 0 y REGUI4R COUNCIL MEETING WATER & SEWER FUND 1984 Expenses Juul Contracting 1985 Expenses *State Treasurer *State Treasurer *Commissioner of Revenue *U.S. Postmaster *University of Minnesota *U.S. Postmaster Ralph Lundahl BousteadElectric General Repair Service Lakeland Eng. Equipment Quast Transfer Water Pollution Control Federation Hughie Jerry Allen Office Products Blue Cross Blue Shield Carr Flowers Coast to Coast Canada Life Ins. Co.. Electro Watchman Inc. •Family Rexall Drug First STate Bank of Mn. Farm & Home GTC Auto Parts Fitzloff Hardware G $ K Services Hutch Cennex Hutch Utilities HutchWholesale Supply Hutch Fire &Safety Hutch Warehouse Grocery Jerabek Machine Junker Sanitation State Treasurer Mn. Mutual Life Ins. McLeod Co. Sanitary Landfill Plaza OK Hardware Power Process Equipment RCM Zep Mfg Co. Zins Machining Water Products State Treasurer 0 February 12, 1985 water mains to property $ 713.25 Social Security 388.52 PERA 234.20 sales taxes 713.91 13 cent stamps 19.50 registration fee 23.00 postage for water bills 136.22 reimbursement of water bill paid 105.11 repairs 257.60 repairs 582.00 parts 88.22 freight charges 29.00 membership dues 112.00 safety shoes 21.97 supplies 17.30 Feb. med. insurance 1107.37 plant for Heinecke funeral 22.00 supplies 15.26 Feb. dental ins. 151.12 alarm system 198.00 supplies 4.93 parts 3.31 supplies 29.14 supplies 1.20 supplies 6.61 uniform rental 69.00 gasoline 446.37 electricity 11,774.18 supplies 16.47 repairs 19.40 distilled water 18.20 parts 1.40 february charges 21,269.25 well permits 250.00 Feb. Life ins. 44.33 Jan. dumping charges 10.00 supplies 16.48 supplies 335.28 prof. fees 3163.45 chemicals 48.82 parts 215.80 chemicals 270.00 PERA 243.24 $ 43,192.41 // Q -2 0 CENTRAL GARAGE FUND *MTI Distributing Co. parts $741.01 *State Treasurer PERA 36.93 *State Treasurer Social Security 61.26 LaGrange Equipment Co. supplies 142.82 MTI Distributing Co. supplies 74.90 Ag Systems supplies 22.80 Brandon Tire repairs 26.50 Blue Cross Blue Shield Feb. med. insurance 174.60 Coast to Coast supplies 2.38 Canada Life Insurancw Feb. dental insurance 23.79 Farm $ Home supplies 27.20 Forbes Auto Store supplies 18.78 GTC Auto parts supplies $ parts 626.31 Pamida Inc. supplies towels 12.00 Hutch Iron & Metal supplies 8.00 Hutch Wholesale Supply supplies $ parts 371.53 Ink Spots printing forms 22.00 Mn. Mutual Life Ins. Feb. life ins. 6.20 Plowmans repairs 2874.10 Road Machinery parts 62.30 Ruffridge Johnson Equipment parts 104.50 Schmeling Oil Co. oil 112.86 Swanke Motors Inc. parts 1.79 Zins Machining repairs 420.00 Wigen Chev. Co. parts 204.23 State Treasurer PERA 43.70 $ 6222.49 GENERAL FUND 1984 Expenses CHamber of Commerce % of open house costs $17.89 Ind. School Dist. 423 bldg. supervisor 52.00 Juul Contracting repair curb box 72.62 Peterson Bus Service bus coach rental 160.00 James SChaefer mileage 34'.:50 1985 Expenses *Ticket Craft ice show tickets 95.85 *State Treasurer social security 2826.67 *State Treasurer PERA 3936.07 *Mn. State Treasurer boat registration fees 153.00 of Revenue December sales tax arena 6I6.08 •*Commissioner *Farid Currimbhoy refund of fees 35.00 *Mn. State Treasurer off road vehicle reg. fees 72.50 *B $ F Investments balance of Feb. rental 200.00 *HAVTI work study student 49.25 *Stewart Sandwiches arena supplies 87.40 -3- *Road Rescue Inc. supplies $ 20.48 * McIntrye Productions books 14.18 *James Weckman gas pumped at airport 10.67 *Carneys craft instructions 12.50 *Coast to Coast supplies 40.70 *University of Minnesota registration fees 69.00 *Mn. State Treasurer snowmobile reg. fees 67.00 GAle Boelter seminar fee 14.78 John Bernhagen feb. compensation 1005.00 Harland Emans custodian fees 210.00 Kaye Link seminar fee 32.20 Doug Meier repair part 23.00 Mark Schnobrich seminar 11.82 Mary Vieyra ticket refund 21.00 American LaFrance part 138.14 Berger Plbg $ Htg. repairs 23.58 C.R. Cable TV basic cable 6.45 Clarks Outdoor Spraying chemicals 7829.48 Communication Auditors repairs 317.55 Dobratz Inc. belt 1.65 Forestry Supplies supplies 13.58 F.M.A.M. registration fees 60.00 Hennepin Co. CHief of Police course fee 95.00 Identi Kit Co. rental 384.00 . Int'l Assn. of Chief of Police 1985 dues 50.00 Lake Harriet Florist funeral- Charles Wilson 18.16 LeBistro Cafe precision team clinic 55.00 MaplewoodAcademy gym rental 1502.00 MAPLE 4 subscriptions 30.50 Midland Products arena supplies 114.40 Mn. Dept Energy Dev. install Star City signs 337.50 Mn. StateArmory Bldg. Com. rental 280.00 McIntyre Productions slides 75.00 New UlmJournal 1 yr subscription 55.25 Northwestern Bell Phone Co. lease line 228.74 N.C.E. Systems service charge 165.00 Olsen Chain parts 116.10 Poloraid Corp. parts 20.32 Prof. Civil Eng. Book Club book 18.04 Rockmount Research parts 116.11 Remarkable Products Inc. supplies 20.45 Stewart Sandwiches arena supplies 31.70 Albinson supplies. 52.56 Allen Office Products supplies-- 403.91 American Welding Supplies supplies 77.03 Ag Systems repairs 8.75 Big Bear supplies 46.82 Blue Cross Blue Shield Feb. med. insurance 11,767.39 Carr Flowers carnations 6 plants 63.50 Crow River Vet Clinic boarding fees 86.00 Coast to Coast supplies 114.59 Coca Cola Bottling arena supplies 280.00 Chamber of Commerce office rental 125.00 -4- isCo. Copy Equipment Treasurer supplies dl fees for county 99.09 140.50 Canada Life Ins. Co. Feb. dental insurance 1605.01 Culligan salt and monthly charges 41.20 County Recorder recording fees 10.50 E -Z Sharp Inc. parts 121.41 Family Rexall Drug supplies 167.40 Farm $ Home supplies 81.22 Great Plains supplies 56.94 GTC Auto Parts parts 48.04 Floor Care Supply cleaning supplies etc. 98.75 Forbes Auto Store oil 46.59 Fitzloff Hardware supplies 136.69 Pamida Inc. supplies 224.54 G.F. Nemitz Inc. oak stain 6.95 G 8 K Services uniform rental 332.65 Hager Jewelry plaque 7.55 Hutch Cennex Co. gasoline 3541.52 Henry's Candy Co. supplies arena 838.35 Home Bakery supplies 28.25 Hutch Com. Hospital laundry 29.25 Hutch Drug supplies 8.00 Hutch Iron $ Metal supplies 113.79 Hutch Leader ads 314.48 Hutch Medical Center exam of S. Hall 59.00 Hutch Utilities electricity 17,855.18 Hutch Wholesale Supply supplies 106.18 HutchFire $ Safety repairs 69.25 Orlin Henke Feb. intown mileage 30.00 Ink Spots printing forms 64.00 IBhi Corp. typing element 27.72 Jahnkes Red Owl supplies 54.15 Johnson Super Value arena supplies 93.21 KDUZ enterprise program 292.50 Krasen Plbg. rental & supplies 62.96 L $ P Supply supplies 9.10 Mn. Mutual Life Ins. life ins. for feb. 461.81 MRSF entry fees 780.00 Mankato Mobile Radio toggle switch 5.95 Marco Bus. Products calculator 179.00 McLeod Coop Assn. electricity 783.58 Mn. U.C. Fund unemployment 982.06 Motorola 3 mos. service contract 733.50 Mpls. Star 1 yr subscription 70.20 Marilyn Swanson mileage for seminar 32.20 McGarvey Coffee police coffee 111.60 Northland Beverages Inc. arena supplies 63.81 Northern STate Supply supplies 114.23 Plaza Ok Hardware supplies 79.73 Peterson Bus Service bus coach rental 170.00 Gary Plotz Feb. intown mileage 150.00 Marlow Priebie city eng. conf. 149.08 Quades repairs & supplies 252:98 Rannow Electric check heater 12.00 Rockite Silo Inc. supplies 36.00 - State Theatre office rental 325.00 R. $ R Specialities supplies 28.32 -5- St. Paul Book & Stationery office supplies 277.47 Schlueters Refrigeration repairs 168.85 Schmeling Oil part $ fuel oil 236.77 Sears tools 112.93 Simonson Lbr. supplies 71.71 Sorenson Farm Supply supplies 34.62 State Treasurer PERA 4095.08 James Schaefer feb. comp. $ mileage et.c 1240.10 Tri County Water Cond. salt $ rental 36.50 Uniforms Unlimited clothing for Streachek 206.55 United Bldg. Centers supplies 129.22 Xerox contract payment 270.92 West Central Inc. equipment 5601.01 Wigen Chev. parts 8.50 $ 79,923.61 BOND FUNDS Federal Revenue Sharing Hutch Leader budgethearing notices 28.83 Fire Hall Construction Bonds Gassman Construction Co. cabinet & door 580.00 Pool & Recreation Construction Bonds Dorsey $ Whitney legal fees 2250.13 Library Construction Bonds McNernery Industries Est. #4 1305.70 DMO Inc. shelving 9650.00 E. J. Pinske Bldrs. est. #4 32,850.00 Krasen Plb. & Htg. Est. #3 27,540.00 70,145.70 MUNICIPAL LIQUOR STORE Griggs Cooper $ Co. Quality Wine & Spirits Twin CityWine Co. Ed Phillips $ Sons City of Hutchinson State Treasurer State Treasurer Comm. of Revenue Allen Office Products Hutchinson Telephone Co. Chamber of Commerce Nationwide Papers Bernicks Pepsi Cola Sprengler Trucking Coca Cola Bottling Co. MIinnesota Police Chief Service Sales Corp. Northland Beverages Inc. American Linen Supply Quade Electric Griggs Cooper Ed Phillips $ Sons Quality Wine $ Spirits Twin City Wine Co. Friendley Beverage Inc. Locher Bros. Inc. Triple G 0 wine $ liquor 1640.78 wine $ liquor 1109.91 wine $ liquor 1092.26 wine $ liquor 3558.76 payroll 4399.24 social security 295.66 pera 178.23 sales tax 10,963.75 ribbons $ tape 59.05 jan. service 70.93 annual dues 273.00 bags 157.91 mix 43.00 freight charges 673.69 mix 379.25 annual advertising 100.00 labels 242.10 mix 125.10 towel service 17.20 bulbs 27.60 wine F, liquor 1821.28 wine $ liquor 1790.43 wine $ liquor 1397.12 wine $ liquor 2123.70 beer 2130.75 beer 5580.80 beer 6613.70 $ 46,865.20 `• l� I li AM 1260 FM 107 Stereo FEBRUARY 7, 1935. 456789, FF� 70�$ LIZ DEAR FRIEND, I'M WRITING TO TELL YOU THAT I HAVE SUBMITTED MY RESIGNATION AS NEWS DIRECTOR AT KDUZ RADIO IN HUTCHINSON. I HAVE ENJOYED MY ASSOCIATION WITH YOU AND WISH YOU CONTINUED SUCCESS, IF YOU HAVE ACTIVITIES OR EVENTS "LANNED FOR THE FUTURE, • I WILL BE UNABLE TO WORK WITH YOU ON THEM. PLEASE CONTACT LON ROACH WHO HAS WORKED OUT OF OUR GLENCOE STUDIO AS CLENCOE NEWS CORRESPONDENT, HE WILL BE TAKINI= OVER AS NEWS DIRECTOR FEBRUARY 1E. I HAVE ACCEPTED A POSITION WITH A F.M. RADIO STATION IN WESTERN WISCONSIN. AGAIN, LET ME SAY THAT IT HAS BEEN MY PLEASURE TO LEARN AND TO CROW WITH YOU, AND TO HELP BRING THE NEWS TO THE LISTENERS IN OUR AREA. BEST WISHES IN THE NEW YEAR. SINCERELY, v RUSS MANCL NEWS DIRECTOR KDUZ RADIO HUTCHINSON, MINNESOTA 55'Sn. Highway 15 North, Hutchinson, Minnesota 55350 Telephone 612/587 -2140 MUTUAL BROA©CA,SMNG SVSTEMU (612) 587 -5151 f1UTlH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 8, 1985 MEMORANDUM TO: ALDERMAN JOHN MLINAR FROM: PERSONNEL, FINANCE RE: I COMPARABLE WORTH AND PERCENTAGE ADJUSTMENTS Attached is salary information on employees and our report to the State of Minnesota concerning the pay equity law, as you requested. E copy: Mayor and City Council A NAME DEPART. NUMBER LINK K PLOTZ G. ** STIZ H. SWANSON M. MERRILL K. ROSE M. RUNKE J. WHITE TABBERSON R. LIPKE M. SCHUMANN C SMITH D. TORRY E. FORCIER P. WESTPHAL L. ERLANDSON D. GREGOR J. HAASL J. jHOGAN M. JONES C. KIRCHOFF M. KIRCHOFF R. MATTSFIELD W. O'BORSKY D. RINGSTROM R. SCHWARTZ S. WAAGE R. WEBB S. WEGNER W. BUSS N. 3RAY J BENTZ M. LA%EN M THURN M. BAKKEN R. BELL C. PITTMAN H. NARKA J FIELD G. 2.00 2.00 2.00 2.00 4. oo 4.00 4.00 4.00 4.00 5.00 5.00 5.00 5.00 Ie 10.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 13.00 13.00 14.00 14.00 17.00 NUMBER OF 1984 H'RS WORK ANNUAL RATE HUHN L. 18.00 LARSON Q. 18.00 PRIEBE M. 18.00 RICE C. 18.00 VANDER VEEN P. 18.00 2080.00 14310.40 2080.00 38417.60 1690.00 17153.50 2080.00 17680.00 0.00 2080.00 30617.60 1000.00 6350.00 2080.00 16036.80 1000.00 0.00 2080.00 17264.00 0.00 1200.00 6108.00 800.00 3560.00 2080.00 16036.80 2080.00 16848.06 0.00 2080.00 14310.40 0.00 1820.00 0.00 0.00 2080.00 22380.80 2080.00 27601.60 2080.00 22817.60 2080.00 22817.60 2080.00 22380.80 2080.00 23275.20 2080.00 27601.60 2080.00 22817.60 2080.00 39020.80 2080.00 22380.80 2080.00 27601.60 2080.00 27601.60 2080.00 22172.80 2080.00 23046.40 2080.00 16036.80 2080.00 14019.20 2080.00 15288.00 2080.00 13208.00 2080.00 15288.00 0.00 2080.00 16224.00 1560.00 7690.80 0.00 2080.00 27372.80 2080.00 18720.00 0.00 2080.00 26707.20 0.00 2080.00 16848.00 2080.00 20488.00 2080.00 40060.80 2080.00 27601.60 0.00 2080.00 15766.40 COMPAR. WORTH ADJ. 395.20 2662.40 1706.90 208.00 PERCENT MERIT VECHICLE TOTAL INCREASE ADJUST. INTOWN % INCR. 0.04 588.22 1643.20 754.42 715.52 3348.80 1358.66 90.00 257.60 582.40 664.77 0.00 0.00 624.00 715.52 240.00 253.92 448.00 160.32 0.00 641.47 1040.00 715.52 0.00 572.42 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1768.00 1331.20 1747.20 1331.20 895.23 1104.06 912.70 912.70 895.23 931.01 1104.06 912.70 1560.83 895.23 1104.06 1104.06 886.91 921.86 641.47 631.49 664.77 598.21 664.77 0.00 648.96 0.00 307.63 0.00 1094.91 1019.20 789.57 0.00 1068.29 0.00 673.92 0.00 819.52 0.00 1602.43 0.00 1104.06 852.80 664.77 249.60 499.20 $150.00 202.80 249.60 0.00 457.60 0.00 228.80 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 291.20 0.00 0.00 0.00 0.00 291.20 0.00 0.00 0.00 291.20 291.20 0.00 0.00 249.60 0.00 0.00 0.00 0.00 0.00 249.60 358.80 0.00 0.00 0.00 0.00 249.60 0.00 0.00 0.00 249.60 291.20 0.00 249.60 ** With car allowance dropped, the percentage increase for 1985 is 7.5 %. 6% 5% 15.5% 6.6% 16.9% 5.5% 9.2% 7.8% 8.1% 17.1% 4.0% lo.4% 4.0% 4.0% 5.1% 4.0% 4.0% 4.0% 4.0% 4.0% 4.0% 5.1% 5.1% 4.0% 4.0% 5.6% 17.1% 13.1% 17.8% 13.1% 5.5% 8.7% 4.o% 9.7% 4.9% 4.0% 4.0% 4.6% 11. � NAME CJ ALSLEBEN E. BAASEN E. BARKEIM E. DASCHER D. KARG L. MEIER D. NEUMANN D. PAULSEN C. HAUGEN B. ERICSON B. MCKAY K. HAUGEN B. MCRAITH J. HAUGEN M. WEIS H. BOELTER G. HAARSTED E. IVERSON E. LAR M. PA U EN C. SCHNOBRICH M. VOSTINAR J. WRIGHT N. 3ROEHLER F. LATZIG M. JORGENSON A. BAUMETZ B. POWELL D. DISP. POWELL D. DRIVER ±RUEGER G. 1] DEPART. NUMBER OF 1984 NUMBER H'RS WORK ANNUAL RATE 20.00 2080.00 20488.00 20.00 2080.00 17264.00 20.00 2080.00 17264.00 20.00 2080.00 19032.00 20.00 2080.00 22172.80 20.00 1386.00 14067.90 20.00 1040.00 15600.00 20.00 2080.00 20488.00 0.00 25.00 1040.00 8018.40 0.00 29.00 2080.00 29744.00 29.00 2080.00 13956.80 0.00 30.00 1080.00 8326.80 30.00 2080.00 18657.60 0.00 45.00 2080.00 20841.60 45.00 2080.00 18116.80 0.00 46.00 2080.00 18116.80 46.00 2080.00 17264.00 46.00 2080.00 19032.00 46.00 2080.00 18116.80 46.00 2080.00 0.00 46.00 2080.00 20612.80 46.00 2080.00 20654.40 46.00 2080.00 18116.80 46.00 2080.00 12667.20 0.00 47.00 2080.00 19032.00 0.00 52.00 2080.00 14664.00 52.00 2080.00 14664.00 52.00 1040.00 5876.00 52.00 950.00 5367.50 52.00 950.00 6431.50 52.00 1040.00 5876.00 COMPAR. WORTH ADJ. 0.00 977.60 1934.40 166.40 0.00 623.70 0.00 0.00 PERCENT MERIT VECHICLE TOTAL INCREASE ADJUST. INTOWN % INCR. 0.04 819.52 729.66 767.94 767.94 886.91 587.66 624.00 819.52 1102.40 364.83 1144.00 1235.52 748.80 588.22 1144.80 378.86 3390.40 881.92 1206.40 881.92 1081.60 767.94 1081.60 767.94 977.60 729.66 166.40 767.94 1081.60 767.94 499.20 844.48 457.60 844.48 124.80 729.66 0.00 506.69 166.40 767.94 0.00 0.00 20.80 19.00 142.50 332.80 586.56 586.56 235.87 215.46 262.96 248.35 0.00 0.00 0.00 0.00 353.60 0.00 93.60 0.00 0.00 0.00 0.00 395.20 478.40 0.00 0.00 0.00 0.00 728.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 208.00 190.00 0.00 0.00 NAME• DEPART. NUMBER OF 1984 COMPAR.PERCENT MERIT TOTAL NUMBER H'RS WORK ANNUAL WORTHINCREASE ADJUSTH'T % INCR. RATE ADJ. 0.04 �\ WITCHERMAN K. 75.00 2080.00 19510.40 0.00 780.42 0.00 MEIER D. 75.00 520.00 5278.00 234.00 220.48 0.00 DEVRIES R. 81.00 2080.00 22713.60 499.20 928.51 0.00 EBERT R. 81.00 2080.00 16848.00 0.00 673.92 0.00 MEECE M. 81.00 2080.00 16036.80 582.40 664.77 0.00 HEINKE H. 81.00 2080.00 18241.60 748.80 759.62 0.00 NAGY R. 81.00 2080.00 21112.00 0.00 844.48 0.00 NEUMANN R. 81.00 1040.00 15600.00 0.00 624.00 93.60 OLSEN D. 81.00 2080.00 15288.00 0.00 611.52 124.80 3ROTEN D. MATHNEY J. NELSON C. KIRKHOFF J. RUNKE B. VORBECK D. 90.00 2080.00 15766.40 90.00 2080.00 15766.40 90.00 2080.00 23212.80 90.00 1312.00 6218.88 90.00 2080.00 15766.40 90.00 2080.00 17388.80 0.00 630.66 41.60 0.00 630.66 41.60 2329.60 1021.70 0.00 262.40 259.25 223.04 0.00 630.66 41.60 0.00 0.00 4.04 8.64 6.34 4.04 7.84 8.34 4.04 4.64 4.84 4.34 4.34 14.44 12.04 4.34 0.04) 0 0 0 / (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 7, 1985 Bonnie Watkins Pay Equity Coordinator Department of Employee Relations 3rd Floor Space Center Building 444 Lafayette Road St. Paul, MN 55101 Dear Ms. Watkins: -0-101o,P HOC, Enclosed is our pay equity reporting form. We hope it provides all the required information. Since our pay plan was thoroughly reviewed this past year, we have included some additional data to summarize the entire process. We would appreciate receiving acknowledgment of the report, along with any comments, questions or suggestions you want to make. Sincerely, CITY OF HUTCHINSON 1 Hazel Sitz Personnel Coordinator enclosure DEPARTMENT OF EMPLOYEE RELATIONS .,...4 3rd FLOOR SPACE CENTER BUILDING 444 LAFAYETTE ROAD �-- ! ST. PAUL, MN 55101 (612) 296 -2796 LOCAL GOVERNMENT PAY EQUITY REPORTING FORM PART A- Tl)rNTTWYTNV. Tw1inRYE1PTr1A Name ork Phone Number .HA7_EL M. SITZ, Personnel Coordinator (612- 587 -5151) Jurisdiction CITY OF HUTCHINSON Street City State Zip 37 Washington Ave W Hutchinson MN 55350 Type of Jurisdiction © City Q Township Q School District Q County Q Other (Specify) / PART B- DFSCRIPTICIN OF JOB EVALUAT What system did you use? Check all that apply. i=1 State Job Match 0 System of another employer (specify) used as comparison only ]E Designed own with Consultant's system (specify) aid of consultant Modified existing system to include all job classes ® Other (specify) and to measure factors more thoroughly 2. Please attach a brief (not more than 2 pages) narrative description of your system, including a list of factors and subfactors used. 3. Information used to evaluate jobs. Check all that apply. Class Specifications (compared state's) Employee Questionnaire Employee Interview (certain instances) Other (specify) ® Position Descriptions Supervisor Questionnaire ® Supervisor Interview 4. List below any classes that were excluded from your study, and briefly explain why they were excluded. All job classes were included in our study. (1) 0 2. NARRATIVE DESCRIPTION OF THE CITY OF HUTCHINSON JOB EVALUATION SYSTEM 1984 -1985 BACKGROUND Early in 1984, the City of Hutchinson began work on modifying its existing pay plan to include salaried department heads and directors as well as all regular full time and part time- fiourTy positions. The existing plan needed a general updating to take into account some significant changes in job descriptions over the past few years and to include positions which had not previously been measured. the requirements of the Pay Equity Law of 1984 have been included with the other needed changes. METHOD The new plan was adapted for our use from a widely used government system. A personnel consultant assisted in the first phase of its development, which involved evaluating the administrative positions. Thereafter, the majority of work was done by Hutchinson staff, including an evaluation committee made up of 5 department heads and 1 city council member. We used materials provided by the MN Department of Employee Relations and other cities as additional resources. All employees were asked to participate by providing the committee with written comments on their jobs and job descriptions. FORM The pay plan consists of 17 pay grades for all full time employees, plus subgrades to accommodate some seasonal and temporary positions. Each pay grade has a minimum, a midpoint, and a maximlan rate. The midpoint is considered the "100X" rate in each grade, with minimum being 85% of midpoint and maximum being 115% of midpoint. Division of grades is as shown below. There are 7 weighted evaluation factors, as shown. uses 7.S1 intervals between inn 1po ht of each pay grade through IX; 101 Intervals for balance of gradas. SPADES T I. T E, 17, Td For temporary or part time positions not lncluded In the polot Visa - would be under 250 points. GRADE 1 250 - 52S points GRADE 11 525 - 190 points GRADE III 190 - 475 points GRADE Iv 47S - S50 points GRADE v SW - 625 points GRADE VI 625 - 790 paints GRADE vii 700 - 775 points GRADE v11I 775 - asp points GRADE IE SSO - 950 points SAL. 1 1650 - law points GRADE K 950 - 1050 points SAL. R GRAM zi 1050 - I1SO points SAL. a SAM ill 1150 - 1275 points SAL. F SAL. E 1275 - 1400 points SAL. D 1400 - 1525 points SAL. C 1525 - 1650 points SAL. 9 1650 - law points SAL. A law - 1950 points 0 (2) sDl Y OF EVALUATION FACTORS FOR cm CLASSIFICATION PLAN 1904 InplED04 REQUIRED • This factor maasens the Nature and extant of fafermatima Mich mot be understood to perform In M acceptable toner. sod the Nature sod extent of sk111 needed to apply this Information. it Indicates the overall capability (whether obtained throw" education and /or experience) rewind to perform the duties. RESFOMSIIILITY FOR CONTACTS IITH OTHERS - This factor appraises the responsibility for effective handling of any personal contacts that are essential for full and adenpmte performance of the ,job. Due consideration It given as to how, the contacts are owes, how after, whether contacts Involve furnishing or obtaining Information, ar whether they Involve iu,fl venting others. CHARACTER OF SUPERVISION - This factor measures the kind and depth of supervisory responsibility Involved. Consider what place the ,job occupies an the organization chart, the degree of accountability far results am the job, measures in terms of mosonsibility for costs, methods and personnel. CMEIITY - This factor corers the nature, number, variety and intricacy of Usk%, steps, processes, or methods In the work performed; the difficulty in identifying what needs to be done{ and the difficulty and originality Involved in performing the work. PIAMUNG AND ORG,UIIUTIM - this factor refers to planning and organizing the work and seeking priorities. Take into consideration the rwwber of plan charges. whether the elements in the plan an related or unrelated and the degree to which guidelines and precedents are available to be followed. Consider how important the planning and organizing Is to the entire city, to what degree data must be brought In from various diverse somas. and how much interpretation of the data Is required. (DECISION MAKING AND MMWIIT - This factor measures the degree to which the position involves responsibility for results.. It Is concerned with the nature and extant (scope) of accountability for actions. The consequences ofdacisions and the degree of authority, responsibility and delegation are both involved. WORKINS CONDITIONS - This factor measures the surroundlrgs or conditions under which the Job must be dam. This Incl Wes Inordinate exposure to raise, temperature vatlations, working late shifts, Sundays and holidays. and regular off -wort interruptions . In addition, the physical effort requlmd as a regular part of the ,job Is Considered, Including strenuous lifting. NARRATIVE (continued) IMPLEMENTATION The pay plan was adopted and fully implemented effective January, 1985. Implementation was done according to the following iaethod. _ 1. Each position was assigned to the appropriate pay grade, i.e., given its comparable work value, after being evaluated. 2. Within each pay grade, individual positions were placed based on the length of service of the incumbent. Guideline: Long term employees (5 years or longer) who were not presently being compensated at the midpoint (100x) level in the assigned pay grade were brought up to that level. Employees with less than 5 years of service were placed at the 95% or lower level, based on length of service. Example: A new employee would be at 85% or minimum level; an employee with 2 or 3 years service would be around 90x or 95% level, bdsed on department head recommendation. This is consistent with our practice of granting merit increases periodically, so that an employee with a satisfactory work record would reasonably expect to attain midpoint compensation after 5 years employment. The merit system will continue, allowing positions to remain at appropriate levels in the assigned pay grades. The maximum (115x) pay level is to be reserved for exceptional service after long term employment. NOTE: Actual implementation of the new pay plan included correction of all out of line rates in affected male, female and balanced classes. Changes were made based on the overall results of our study and were not confined to the requirements of the Pay Equity Law alone. Example: Administrative positions were measured for the first time and some out of line rates were corrected. All adjustments were made according to the guideline in (2) above, however. A scattergram is attached (page 8) showing the actual placement of positions within grades as of February, 1985. Rates shown reflect a 4 percent market adjustment which was effective for all pay grades in 1985. (3) 0 A varr C-JM MAM lWYMMA*ur 1 2 i S 6 T A Pg. I tw*tr of Class Coo. 111e1awn llaalm" Mra"r of Class Title (Hourly- Al phab'l )t.rl.y"s Faatile tatileyoas Partaat Faarle Two (ll, F, K q Work y.lw "Athly Mathly Salary lose ulary1984 Jua Wry 1984 Asst. to City Engineer 1 0 f M XII % 1716 -T= 12300 % 1716 Chief Operator,Wastewater 1 0 0 M 7r— 1939 1520 Chief perator, Water � 0 �— �- = �T9= 1520 Clerk, Liquor Store 4 1 2_f B V 1135 4540 % -- %1449 % Clerk, Motor Veh. Office 1 1 100 F VI TO TTT6� 1046 Community Service Officer 1 0 —7' T— VI "-TTY 1154 iTT77-- s Custodian /Boiler Operator 1 0 M V 1135 (1449 % 1135 Dispatcher, Police 4 4 100 x F VII f 1046 11336 4184 Dispatcher, Transit 1 1 12L _S F III 5 863 %1100 1 863 Driver, Bus 2 0 _i M V % 1029 (1313 % 2058 Laborer, General 1 0 M II % 981 %1251 % 981 Maint. Super.,Cemetery 1 0 M IX % 1336 %1707 % 1336 Mechanic, Equipment 1 0 _s M IX % 1336 %1707 % Operator, Park /Arena Maint: 6 0 M IX Operator, Street Maint. 5 0 0 M IX %1274 3T 36 %1625 707 % 6680 Operator, Wastewater Plant 1 0 �� --r— STM= Police Patrol Officer 9 0 0 M X %7TW� 1596 9i T- % - —$T'�— Receptionist /Cashier 1 1 00 F �V— Mr— Secretary, Administrative 1 �— TM, -r— V= %=Tn %T�— TT % Secretary, Engineer /Bldg. 1 1 100 7— V= %_ %T = % -7r— % % % Secretary, Parks /Recreation 1 1 10 F 1029 %7= 1T3TT-- % Secretary, Planning Comm. 1 1 100 s F VI % 1029 1029 Secretary, Police 1 1 100 F VI % 0 %1313 % 1046 sT73= % - aoosnavW- z or s part Lime empioyees n ii i Tuii Time pwslTlon 1 ? 1 ♦ S 6 7 e Pg. 2 MYror Mw tr of Fouls hrcent Class Trio Cam. Mort Nlnlomm llaalaM of mottly panttly Class Title (Hourly- Al phab'l ) t+l.yeoa tmloyas fwoft (M, i, or 9) valve JullarY984 Jull41984 glary Mao Supervisor, Motor Pool 1 0 _>< M x_ 11520 0 939 $ 1520 Supervisor, Motor Veh. Ofc. 1 1 100 F VIII 1154 `1473 $ 1154 Supervisor, Park Maint. 1 0 M X (1449 1847 1449 Supervisor, Street Maint. 1 0 _i~ M X 1449 11847 $ 1449 Technician 1, Engi eer 1 0 _0 M VII $1213 $1547 % 1213 Technician II, Engineer 1 0 M IX $1336 %1707 $ 1336 Technician, Financ 1 1 10_� F VIII %1154 $1473 $ 1154 Technician, Personnel /Ins. 1 1 100 $ F VII %1046 $1336 $ 1046 Technician, Water Account 1 1 10_S F VI %1046 %1336 S 1046 Technician, Wastew ter Maint 1 0 —z M VII %1213 %1547 % 1213 Technician, Water aint. 1 0 0 M VII $1213 %1547 % 1213 I tc $ $ $ lip lan)"K1TIQN 'ern Asst. Director,Recreation 1 2 3 • s 6 T July a XI Pg. 3 Narier of Class comp. Nlab"01984 Narlarm 0 ri NIa1Ner of Fowl* Percent lyoe wort FAWthly ktuallmothly 1 Class Title (Salaried - Alpha) 1»leysss Emloyaes female (N, f, er N) Value ... Salary lacy Salary Bass Month5N 'ern Asst. Director,Recreation 1 0 M XI (G) Building Official 1 0 0 ri M XII (F) Chief of Police 1 0 0 M Xy (C) City Administrator 1 0 0 M XVII (A) Coordinator, Personnel /Transit 1 1 100 XI (G) Director of Engineering 1 0 0 M XVI (B) Director of Finance 1 0 0 x M XV (C) Director Maintenance Oper. 1 0 M XIV (D) Director Parks /Recreation 1 0 0 M XIV (D) Fire Marshal 1 0 0 M XII (F) Forester 1 0 M X (H) Manager, Civic Arena 1 0 0 M XI (G) Hager, Liquor Store 1 0 M XII (F) Police Investigator 1 0 M XII (F) Police Sergeant 4 0 ._f M XII (F) Program Super.,Rec /Seniors 1 1 100 F IX (I) NOTE: Part time jobs with _ limited hours are not reported here, since impact on salary base is minimal. However, these jobs were included in implementation of the plan. 1 11 1 � 1 f 1 f f 1 $ 11 1 f S s I S 6 .77 19 24 f 116,938 1 NA 1555 t NA 1555 t NA 2281 f NA 2281 t NA 3252 f NA 3252 NA 3201 NA 3201 y NA 1759 t NA 1759 NA 3338 NA 3338 a NA 2551 1 NA 255k NA 2600 NA 2600 y f NA 2479 ti NA t 2479 NA 2225 NA NA 1721 NA UZI y N 37 NA 1 NA 1934 NA 1934 1 ` NA 2300 NA 2300 t S ANA 2300 s NA y 9200 NA 1336 NA 1336 1 11 1 � 1 f 1 f f 1 $ 11 1 f S s I S 6 .77 19 24 f 116,938 ** ** i DIRT it_i!CTTYLTT. n1 Dl• TXMVITTTPC• 10 - -11 12 13 Class Title- Amount Female Class Number of of Pay Total With Pay Inequity Employees I9Aonh Inequity u *Dispatcher, Transit 1 s 15 s 15 *Receptionist /Cashier 1 s. 85 = 85 Clerk /Secretary Level VI 5 56 ave. s 280 = Clerk /Secretary Level VIP 2 $ 139 ave. s 278 Dispatcher, Police 4 s 130 s 520 Clerk /Secretary Level VIII 3 s 112 s 336 Recreation Supervisor 1 $ 23 s Z3 S S f S s s s $ * Jobshare - 2 or 3 part time employees fill 1 full time position 17 s 1537 mo. . Estimated cost of implementation of pay equity, calculated as follows: a. Total sll mo base (item 9 from Part C of this report): $ b. Total inequity (item 13 above): s 1537 mo. (female) C. Divide (b) by (a) and multiply times 100. This is th� estimated pay equity cost as a percentage of your payroll: (female) 2. What is your timetable for implementation of pay equity? a. Implementation will begin /was begun on 1 / 1 /AS. b. Implementation will be /was completed on L /L_/ Rs 3. Attach any additional information about your pay equity plan. No salary ranges had been established as of July 1984 for administrative +I positions. ** Cost to bring to minimum rate for female classes. Actual implementation was to m_*do- t rate for�cTasses. (See pg. 3 - No. 2.) -Tonal actual cost is $3369 /month, or 2.8% of payroll for all classes.- 0 00 (Note: Scattergram contains 1 new position not included in July 1984 data. Each individual position is shown by a letter. The two jobshare Positions are represented by a letter for each incumbent.) r' CD i1 rD /1 9 J v C F 0) (n C) co 0 J. J n m z 0 • IMw INN • i • Nr Iwo 9�• I� Ll C" s State of Minnesota DEPARTMENT OF EMPLOYEE RELATIONS 3rd Floor, Space Center Building 444 Lafayette Road, St. Paul, MN 55101 • 612/296 -2616 February 8, 1985 Hazel Sitz, Personnel Coordinator City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Ms. Sitz: fpR y�U R ��F�RAs We have received the pay equity report from the City of Hutchinson. We have not yet had an opportunity to analyze it in great detail, but it appears that the report is complete, accurate, and meets all legal requi rements. I would like to congratulate you and your city council for this effort. You have obviously done a careful, thorough job in conducting the study and implementing pay equity. I know from personal experience that this can be a time - consuming process. However, the goal of ensuring a sound and equitable compensation system is well worth it. Although yours is not the first report we have received, it is perhaps the best example of compliance with both the letter and the spirit of the law. Please feel free to contact us at any time if we can be of assistance to you. Sincerely, Nina Rothchild Commissioner AN EQUAL OPPORTUNITY EMPLOYER s� 111lion alert I league of minnesota cities��� ,. 52�2�z2z lZOZ6`�� ACTION'ALERT CITIES MUST CONTACT THEIR MEMBER OF CONGRESS AND U.S. SENATORS DURENBERGER AND BOSCHWITZ TO INSIST THAT THE CONTINUATION OF GENERAL REVENUE SHARING THROUGH 1986, AND BEYOND, IS ESSENTIAL. President Reagan has apparently accepted the recommendation of the U.S. Office of Management and Budget directing the ELIMINATION OF GENERAL REVENUE SHARING BY THE END OF 1985. LMC vigorously opposes the elimination of GRS. Members of the Minnesota Congressional Delegation must immediately hear from city officials to urge them to oppose these actions and any efforts aimed at ending the program. Congress will be in recess from February 8 - 18, and city officials should take adv: stage of oppor- tunities to meet directly with members of Congress to express strong reaction against the OMB actions that would cut off GRS as early as October, 198S. It is important to stress the impact such a loss would have in your city, especially since many cities rely on GRS revenues to fund significant portions of local services. Any withdrawal of those funds from current budgets would cause immediate hardship and most necessarily result in higher local property taxes in 1986 as well as the withdrawal of needed local programs. The federal government perceives the current fiscal condition of cities as healthy, particularly com- pared with the federal deficit. Therefore, it is necessary for city officials to make members of the Minnesota Congressional Delegation aware of local needs that would be left unmet if GRS funds were withdrawn. LEGISLATION EXTENDING THE GENERAL REVENUE SHARING PROGRAM AT CURRENT LEVELS THROUGH FY 1991 HAS BEEN INTRODUCED IN THE U.S. SENATE. URGE SENATORS BOSCHWITZ AND DURENBERGER TO JOIN AS CO- SPONSORS OF THIS IMPORTANT PROPOSAL FOR CITIES (S. 318). ACTION ON SIMILAR LEGISLATION IN THE U.S. HOUSE OF REPRESENTA- TIVES IS ANTICIPATED. URGE YOUR CONGRESSMAN TO CO- SPONSOR SIMILAR LEGISLATION TO BE INTRODUCED THERE (TO BE AUTHORED BY CONGRESSMEN FRANK HORTON (R -NY) AND ROBERT WALKER (R -PA) CALLING FOR THE REAUTHORIZATION OF GENERAL REVENUE SHARING WHEN IT EXPIRES AT THE END OF 1986). 1 83 university avenue east, St. paul, minnesota 55101 (612)227-5600 Hutchinson Comm Lk January 21, 1985 45 Washington Ave. East Hutchinson, Minnesota 55350 �%2p21�►232 "° JAN IM RECEPIW� "�199i+ti" To: Board Members Gary Plotz FOR YOUR INFORMATION Gary Mark Myers From: Industrial Revenue Bonds Criteria Subcommittee (Glenn Matejka, Tom Daggett, John Bernhagen) The enclosed is a list of suggested criteria for use of Industrial Revenue Bonds (IRBs). It is suggested that a point be given for each item and that perhaps a minimum number of points be made before an issue would be considered. (3, 4, or 5) If you have suggestions, changes, or an addition, please contact any of the committee so we may have a complete report ready for board approval at the beginning of our February 7, 7:00 a.m. board meeting. CRITERIA FOR USE OF INDUSTRIAL REVENUE BONDS (IRBS) 0 1. The use of IRBs does not place this project in a financial advantage to another like business within this community without community benefit. 2. A letter from a financial institution giving indication of the saleability of the bonds. 3. At the time of application, the property on which the project is to be located is properly zoned for the proposed use. 4. Proceeds of the proposed issue will be used to rehabilitate an existing structure. S. Employment practices will be non - discriminatory. 6. The use of public financing on existing property makes the project financially feasible. 7. The number of jobs to be created by the project described in the application is at least two jobs for each $100,000 of issuance authority requested for the project. 8. Promotes other employment in the community other than on site or 40 enhances the marketability of other goods and services in the community. 9. The IRB issue does not exceed 4/5 of the market value of the total project. 10. Without the use of public financing, the project would otherwise not locate in our community. 0 • 10 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 FOR YOUR INFORMATION M E M 0 R A N D U M DATE: February 8, 1985 TO: Alderman Mikulecky FROM: Ken Merrill, Finance Director ------------------------------ SUBJECT: Cable Television Fees ------------------------ - - - - -- In 1984, North American Communications sent to the City $5,000 which we have deposited in the General Fund. Thus far in 1985, we have received $1,000 in January and a check in February was received in the amount of $532.50 ($1,000 reduced by a payment of $467.50 for salary to Brad Karstens). In total at this time, we have received a total of $6,532.50 from North American Communication per the franchise require- ment for Cable T.V. cc: Mayor and Council Gary Plotz of"' F (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION M E M O R A N D U M DATE: February 4, 1985 TO: Alderman Pat Mikulecky FROM: Gary D. Plotz, City Administrator SUBJECT: Three New Cable Channels ------------------------ - - - - -- On Friday, February 1, you called requesting me to look into the fact that a convertor is now necessary to obtain the three new cable channels that were to be free on basic service. On Friday I called Mr. Sarrazin, but he was not in. On Monday he returned the call. He currently is charging $2.00 a month for the convertor and $4.00 a month for a remote convertor. A convertor is necessary to obtain the three addi- tional channels. The convertor cost $30.00 (approximately) and I understand 75% of the TV's would need them. The balance of the 13 basic channels are full so he doubts, without dropping some present channels, the convertor could be eliminated. The capital outlay expense for a lot of free convertors now, he says, will require a rate change after two years. He says he will be stopping in to see you or call you in a few days. /ms • cc: ,/Mayor & Council Atty. James Schaefer / (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M T0: Alderman Pat Mikulecky FOR YOUR 1nFORMAT1ON DATE: February 6, 1985 FROM: Gary D. Plotz, City Administrator ------------------------ - - - - -- SUBJECT: Three Additional Cable Channels • As per your request, I have Nasked for a written legal opinion from City Attorney James Schaefer on: 1. Whether or not Crow River Cable is required to provide convertors free to basic subscribers to obtain the three channels. 2. Whether or not a refund be required to those basic customers who may have paid for a convertor in order to have access to those three channels. cc: At yf. James Schaefer LXayor & City Council (612) 587 -5151 '/T Y OF HUTCHINSON WASHINGTON AVENUE WEST 3HINSON, MINN. 55350 February 5, 1985 Gary D. Plotz City Administrator HU CHIPISON CITY HALL Hutchinson, VIN 55350 RE: Provisions of Cable Television Franchise Dear Gary: The City Council of the City of Hutchinson recently amended Ordinance 576, Section 20, by adding, in part, the follo,:-inq ne,:: section: "(H) franchisee shall immediately add the follo:•:ing channels to the basic cable service at no extra chance to the subscriber: Lifetime (Health Channel); C- Spared; Channel 29 (Independent) from Minneapolis /St. Paul; Financial Ile. -!s Nei.t:,ork. Franchisee shall immediately add the follo::ing premium channels at a charge of $8.95 per channel to the subscriber: The Disney Channel; Bravo." FEB 1985 RECEtVM m baEZ Zd It has been brought to my attention that since the 13 basic channels are currently occupied by existinq programming, any subscriber who desires to utilize the three ne.,, channels provided under the previously quoted amendment and .,,,ho do not have cable - ready television sets must utilize a convertor in order to vie,: the ne• >; channels. Although Croy:; River Cable has not increased its basic rate to subscribers as a result of the addition of the three nee..- channels, it has charged the subscribers an additional $2.00 a month for the convertor necessary to view the ne:., channels on a non- cable- ready set. Approximately 75°8 of the cable subscribers must utilize a convertor in order to make use of the re ,,.! channels. This mould mean an additional charge of $2.00 per month beyond their basic rate. In my opinion, this could be interpreted as a violation of that provision that calls for the channels to be provided (at no extra charge). I would suggest that Nx. Sarrazin meet .:ith the Cable Television C�::- nission to discuss the possibility of Crow liver Cable's elimination o_ she $2.00 monthl";• charge for the convertors. At the sane timie the possibilit, of refunding the past charge and the ecenordc impact Of provisinq _c -cost convertors on future rate incr =aces could be e::amir_ed. The Cable _-aievision Co:rr^ission could they_ Ta}:e its report to the Council and the Counci'_ could consider the repert and act as it sees fit. JI;S: dln Slnc --el' yours, !"1yo� J "es H. Sc-, infer, City Attorne- 0 MINNESOTA HOUSING FINANCE MR YOUR INFORMATION AGENCY January 16, 1985 The Honorable James DeMeyer Mayor of Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 RE: HERITAGE SQUARE Hutchinson MHFA #85 -003 Dear Mayor DeMeyer: �,y,�611 +4s2o\ JAN 1985 BY We are pleased to inform you that the Minnesota Housing Finance Agency (Agency) has selected the referenced proposal for mortgage processing under the Agency's Family Graduated Payment Program. The proposed development contains a total of 24 units and is to be located at the NE corner of Merrill Street and South Grade Rd. The developer is G.H. & S., Glencoe. Cooperation is encouraged among city staff, Agency staff, and the development team. We would appreciate your informing the appropriate city departments and officials of this and all future notifications regarding this development. The Agency looks forward to working with your city in providing affordable housing opportunities within your community. If you have any questions, please contact Marcia Kolb at (612) 296 -3028. Si ames `J,\ Sol xecutiVt, Di JJS:MK:mo cc: Gary D. Plotz, City Administrator a 333 Sibley Street, Suite 200, St. Paul, Minnesota 55101 (612) 296.7608 Equal Opportunity Housing and Equal OQDortunihu Emolownent 0 0 rw"`— - -�-� 0� February 4, 1985 BURNS MANOR MUNICIPAL NURSING HOME y.� North High Drive '41;V Hutchinson, Minnesota 55350 1'•, l Phone (812) 587 -4919 FFR 1985 "= N RLCGIVM m N � TN BYw_ b2 ca 2 The Board of Directors of Burns Manor Municipal Nursing Home voted at the January 24, 1985 board meeting to increase the rate for private rooms $3.00 per day. The rate effective 03 -07 -1985 will be $47.98 per day. This rate is the per diem rate of $44.98, and the private room increase of $3.00. Sincerely, Ma is J. Geier, Administrator ((P,'K OF Too January 9, 1985 Minnesota Department of Transportation Transportation Building, St. Paul, MN 55155 Sheldon Nies, President Central Prairie Regional Railroad Authority Hutchinson, Minnesota Dear Mr. Nies: i4.--e I W � ,,,,e �.1 FOR _ FYI r- .. �zr.ri» YOUR INFORMATION Thank you for your letter of December 27, 1984. We are pleased to learn of your progress toward formation of a Central PraArie Rail Authority. Formation of a Regional Rail Authority is an important first step in working to solve railroad transportation problems. As soon as your Rail Authority is officially established I would suggest immediate neqotiations with BN concerning purchase of the line. Mn /DOT through the Minnesota Rail Service Improvement program can assist Regional Rail Authorities with up to 508 of the cost of the purchase of lines for continued rail service. Our participation in the purchase of the Hutchinson line is possible if shortline operations can be shown to be feasible. In reference to Federal funds for rehabilitation assistance, Federal funds available would be minimal. Minnesota's 1985 allocation for rehabilitation is 77 thousand dollars. Aside from this, the F.R.A. has allocated 10 million dollars in discretionary funding for the entire country. Competition for the discretionary funds is very keen, expecially from other Midwestern states where rail abandonment is a serious problem. Past experience indicates that even with a very sound project we could probably expect two to four hundred thousand dollars in discretionary funding. Other lines in Minnesota would also be competing for available funds. In view of this, the bulk of rehabilitation assistance would have to be provided through loans from Minnesota's Rail Program. The very high costs of improvements needed on the Hutchinson line, some $8 -10 million (plus purchase costs), emphasize the need for careful review before funds can be committed for such Sa project. From Mn /DOTS viewpoint there are several important items that require close scrutiny and clarification: An Equal Oppofimmay Employes Sheldon Nies January 9, 1985 Page 2 1) Benefit /Cost Analysis As you know a benefit /cost analysis for a $9.8 million project on the Hutchinson was conducted and indicated that benefits desired from the project would exceed the costs, based on a twenty year project life. However, this study assumed two very important factors. It assumed BN would remain as owner /operator and it assumed that shipping would average over 1,800 carloads per year (based on rail user projections). Now that BN will not be the owner /operator and given the fact that this may effect rail use projections, we must review and adjust our analysis. 2) Shortline Operational Plan In order to review and adjust our B/C analysis, we need a fairly detailed operational plan based on shortline costs and revenues. Part of this same process involves the selection of a shortline operator to work with. 3) Rail Usage Projections Increasing rail usage from the present 600 -700 carloads to 1,800 -1,900 carloads is a considerable task. Careful review of projected use is necessary, in light of any recent changes in rail user needs and in view of possible rate changes brought about by a new operator. Firm commitments from rail users to actually use the rail service will be necessary if any project is to be successful. 4) Financial Commitment Financing a railroad improvement project such as this will reouire a public - private partnership. It can be successful only if decisions are based on the economic viability of the operation and on strong local financial commitment. This means that rail users should invest at least 108 of the total project cost, with the Rail Authority and the operator investing an additional 208. State and, if available, Federal funds can be used to finance the remainder (708). 11 /h 0 Sheldon Nies January 9, 1985 Page 3 I hope this clarifies what funding may be available from rail programs and what principle points Mn /DOT views as needing clarification prior to actual commitment of funds for your line. I suggest a meeting to review the factors I have outlined. Myself and my Rail Planning and Program Development staff will meet with you and other appropriate parties at your earliest convenience to discuss project prossibilities and commitments in detail. If you have any questions, contact myself or Jim Browne at 296 -6028. Sincerely, / Charles Sa ft Director Rail Planning & Program Development O.O.COM[A 0214 -1267P1 RONALD J. MCa RAW Hazel Sitz City Hall Hutchinson, MN 55350 Dear Hazel: R. J. M c a RAW. P.A. ATTORNEY AT LAW P.O. wait s2 VINIEN2 2AN01 6UILDIN2 HUTCHINSON, MINNESOTA ES350 January 14, 1985 TCLEPHOME 212 - •27.3200 Re: Central Prairie Rail Authority Enclosed is a copy of a letter which we have received from Charles Sanft, Director of Rail Planning and Program Development of the Minnesota Dept. of Transportation. I am sure you will want to include this in the file. Yours very truly, R. J. McGraw Enc. is 0 0 ,. MINUTES HUTCHINSON FIRE DEPARTMENT REGULAR MEETING Monday, January 7, 1985 FOR YOUR INFORMATION is The meeting was called to order at 8:25 p.m. The minutes of the previous months' meetings were read and approved. The Dance Committee reported that everything was ready for the dance Saturday night. Gary Henke made a financial report for the dance committee, on how many ticket sales we had so far. Harvey Kemper reported on Jim Popp and Clark Schwantes. They were voted on and received a majority vote to become active members of the department. George Field stated, that the new rural books are in the control room. He asked that we study them so we can feel more comfortable using them. Dale McLain suggested we have a pad of paper and a pencil in each vehicle to write down information from dispatch. It will be taken care of. The following bills and runs were allowed paid: General Account Rural Account Mark Christensen 100.00 Mark Christensen 100.00 Gary Henke 100.00 Gary Henke 100.00 U.S. Postmaster 640.00 City of Hutchinson 13,531.00 Shannon Beem 50.00 Allen Office 55.20 Darvin Zieman 50.00 City of Hutchinson 849.44 Crow River Press 409.30 Orlin Henke 53.50 Carr Flowers 13.50 Darvin Zieman 19.75 Harvey Kemper 28.73 Shannon Beem 11.00 Howard Riggle 12.50 Dick Popp 8.25 Vernon Anderson 20.00 Clint Gruett 1.00 Mark Christensen 6.23 Brad Emans 12.00 Red Owl 72.47 Hutch Snyder Drug 4.98 Allen Office 43.87 Insurance Planners 50.00 12/2 Knepp 6 Dimmer 9 Bulau 10 Luthens 10 Drill 13 Haag 17 Weber 18 3M 18 Fossum 21 Smutka 24 Chafee 19 Schlueter 31 Meece Fire Department Minutes 1/7/85 Page 2 A letter was read concerning Club Awareness Day at the Mall. It was felt we should participate. Those interested in helping, contact Chief Henke. There was a Probationary Review on Daryl Lade. He was voted back on the department. Chief Henke read the committee appointments for 1985. They'll be posted on the bulletin board. Also read, were the requirements for drill hours and fire calls answered for 1985. 11237 will replace 11239 as our first out pumper. The Town Board Meeting will be February 21, 1985 at 8:00 p.m. The Annual Banquet was discussed. Marlin Torgerson will be checking into dates that are open at the Country Club. Mark Christensen read a letter concerning Smoosh races that will be held during sno -break '85. Anyone interested in a team, contact Mark. Asst. Chief Emans stated that Jim Brodd has a program started on the inspection of our air packs. He will b weeding help. Contact Jim. Marlin Torgerson reported on the Council's feeling towards an air purifier for the station. It will be checked into further. The meeting was adjourned at 10:56 p.m. Respectfully submitted, Mark Christensen Secretary 0 Ll MINUTES FIRE DEPARTMENT - RELIEF ASSN. ANNUAL MEETING MONDAY, JANUARY 11 1985 � FOR YOUR INFORMATION President Smith brought the annual meeting to order at 8:05 p.m. The annual minutes of 1984 were read and approved. The Board of Trustees meeting minutes from 1984 were read and approved, Gary Henke reported on his estimates of expenses and assets year ending December 31, 1984. He will give the exact figures at the special meeting slated for February 4, 1985, at 8:00 p.m. President Smith asked the membership for approval of spending up to $300.00 to have Gus Welter come out for a workshop discussing lump sum vs. anuity pension benefits. A motion was made and passed to have the workshop. A unanimous ballot was passed to re -elect Eric Smith as President and Larry Thompson as Vice - President. The meeting was adjourned at 8:25 p.m. 0 Randy Redman Secretary P MINUTES Hutchinson Fire Department - Officer's Meeting Monday, January 14, 1985 The meeting was called to order at 9:20 p.m. FOR YOUR INFORMAT10N Dick expressed his feelings about Jim and him going to fires. He explained the situation. #238 is out of service. Nozzle froze and broke. It was discussed to possibly put a topper on it. Prices will be checked on. Also, we need something to protect the rails on the box. Be sure to start making your list for the 1986 Budget. Also, there will be a report writing class coming up soon. Butch stated he has had things missing and boxes have been opened in his and the Sec retary - Treasurer's office. This behavior must stop or all offices will be locked. The Steak Fry will be on Monday, February 4, 1985, at the Legion. Brad and Craig want to meet with all the lieutenants in the very near future. Also, we need much gear and equipment. They feel we should use the money from our dance fund. Tim stated he and Larry are going to start working on the boat in the near future. Butch wants us to put together a proposal to take to the Council for all replacement air tanks and entire air packages, to put us up to date with OSHA. The meeting was adjourned at 10:05 p.m. Respectfully, Mark Christensen Secretary 0 0 (612) 587 -5151 �/r 9• q-- -O ±Tr. � ' a,n ,7 Try* � ,;a n rra g* ��5p f 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 12, 1985 FOR YOUR INFORMATION M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR S, RE: GREEN THUMB EMPLOYMENT We have obtained the use of another employee at no cost to the city through the Green Thumb Program. Green Thumb Inc. is funded through the Department of Labor under Title Y of the Older Americans Act. Participants must be 55 years or older and meet an income guideline. They work 20 hours per week at minimum wage. Our new employee, Jerry Hughie, is assigned to the wastewater treatment plant. (We have had two other Green Thumb people for the past several years, both at the Senior Center.) 0 El EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL NAME Paul Raddatz JOB TITLE Skating Rink Attendant SUPERVISED BY • John McRaith FOR YOUR INFORMATION DATE Feb. 1. 1985 ADDRESS R 3. Hutchinson L EMPLOYMENT STATUS - XNEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAL PAY RATE T 1 COMMENTS Replacing another employee who has resigned THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS/ �7 D EN HEAD PERSONNEL COORDINATOR ..`.:m I .mi,. PIONEERLAND LIBRARY SYSTEM BOARD MEETING FOR YOUR INFORMATION January 14, 1985 Present: James Phalen, Graceville Representing: Big Stone County Lois Anderson, Maynard Chippewa County Wayne Hebrink, Renville Kandiyohi. County Dorothy Hinseth, Sunburg to Kandiyohi County Orlynn Mankell, New London to Kandiyohi County Milo Kubasch, Winsted of McLeod County Kathleen Kubasch, Winsted McLeod County C. Alvin Johnson, Litchfield it Meeker County Jeanne Lundstrom, Cosmos It Meeker Countv John Langan, Danvers " Swift Countv Curtis Johnson, Appleton Appleton Laurie DeMarce, Benson Benson Lloyd Larson, Dawson Dawson Lionel Barker, Glencoe Glencoe John Horrocks, Hutchinson Hutchinson Albert Linde, Hutchinson Hutchinson Delores Condon, Litchfield It Litchfield Judy Oestreich, Litchfield " Litchfield Anne Maguire, Madison Madison Gladys Nelson, Ortonville Ortonville Linda Ulrich, Renville Renville Jeanette Buchanan, Willmar " Willmar LeRoy Sanders, Willmar So Willmar Sue Nelson, Benson, 1984 Treasurer Burton L. Sundberg, Director Robert Boese, Associate Director Kathy Matson, Associate Director Absent: Steve Boehlke, Montevideo* Representing: Chippewa County Stan Jacobson, Granite Falls* of Chippewa County Jean Stranberg, Atwater to Kandivohi County Lilah Buhr, Stewart* McLeod County Steven George, Darwin Meeker County Kay Frederickson, Murdoch* Swift County Dallas Lundstrum, Bird Island* " Bird Island An,elyne Montonye, Graceville to Graceville Shirley Schutt, Kerkhoven* of Kerkhoven Sam Malone, Willmar Willmar *Excused absence The Pioneerland Library System Board meeting was called to order at 7:35 p.m. by Chairman Sanders. Buchanan /Lundstrom moved and seconded approval of the December 10 minutes. Carried. S. Nelson /Condon moved and sezonde2 the approval of the December Treasurer's Report. Carried. The annual financial summary and report for 1984 was presented by Mr. Sundberg. Correction in dates should be "Balance on Hand, December 31, 1983" and "Balance left on hand, December 31, 1984." Director's Report: a. The December monthly circulation statistics and annual report for 1984 were dis- tributed and reviewed. b. Newspaper clippings from area newspapers were circulated. c. A book sale was held in Willmar recently and approxt?nately $432.00 was received. d. A "Manual for Handling Problem Situations" was distributed. K. Matson reviewed portions. The "Manual" has now been distributed to all libraries in the PLS. -2- Hebrink /Ulrich moved and seconded payment of the bills. Carried. Committee and project reports: a. SAMMIE -- L. Ulrich was appointed to the SAMMIE Governing Board. PLS members also serving on the Board are Barker, Buhr, Boehlke, and Maguire. A coordinator has not as yet been hired for SAMMIE. b. Hector update -- Bids received to remodel the theater for a new library were all too high. A new location has now been selected and approved. This new location has 1500 square feet plus 260 square feet of storage space. The city of Hector has signed a two -year lease with an option to buy. Applications for the position of librarian are being received. Target date for opening is April or May, 1985. c. Swift County -- Kerkhoven and Appleton recently had open houses to encourage rural residents to register and use the libraries. d. Fairfax update -- A presentation was made to the Fairfax City Council. K. Matson gave them a copy of the PLS contract and criteria they need to meet to become a member of our system. Fairfax has a library and appears to meet these five criteria. Communications: a. Federal LSCA funds have been approved by Congress. There is a possibility of "forward funding" this year. b. A third quarter grant payment of $27,973 has been authorized and should be re- ceived by February 1. c. The application for the Establishment Grant for participation by Swift County is approximately $20,000 and has been approved by the State. d. A copy of Minnesota Library Statutes, 1984, has been received. e. Meetings -- February 26 is the annual Legislative Day in St. Paul. It consists of a half -day meeting plus lunch. Board members are encouraged to attend. Con- tact K. Matson if able to attend. f. Twelve governing units have signed the agreements for participation by Hector and Swift County. All agreements were to be signed and returned by January 31, 1985. g. New appointments to the Board: Rebecca Huseby, Pennock, representing Kandiyohi County, replacing Dorothy Hinseth Milo Kubasch, Winsted, representing McLeod County, replacing Melvin Dose Lloyd Larson, Dawson, representing Dawson, replacing Phil Gulstad C. Alvin Johnson, Litchfield, representing Meeker County, replacing Ellen Moench Laurie DeMarce, Benson, representing Benson, replacing Sue Nelson E Unfinished business: a. 1985 budget revisions: This item will be placed on next month's agenda for the McLeod County Commissioners. The first quarter payment received from Meeker .County was based on the amount Meeker County approved. Mr. Johnson indicated the Board will not be reconsidering this item. b. Capital Improvement Fund for Automation -- All governing units except two have approved the budget and automation request. Auditor Tom Eischens recommended that these monies be deposited in the Super Now account and as monies accumulate, Certificates of Deposit be purchased. Receipts and expenditures for purchase of CD's will appear on monthly treasurer's report. Oestreich /Condon moved and seconded the approval of auditor's recommendation. Carried. The PLS Board requested that when the auditors have the annual audit prepared, a member of the auditing firm present the audit in person at the Board meeting. New Business: a. Election of officers: The following were elected 1985 officers: Chairman -- LeRoy Sanders, Willmar Vice - Chairman -- Judy Oestreich, Litchfield -3- Secretary -- Jeanette Buchanan, Willmar Treasurer -- Curtis Johnson, Appleton Finance Chairman -- Wayne Hebrink, Renville b. Committee appointments will be made at the Executive Committee meeting. c. Sale of periodical subscriptions -- Mr. Sundberg indicated that due to revisions in the 1985 budget, there would be approximately a 20% cut in periodical sub- scriptions in 1985. He has been approached by a vendor regarding the possibility of local merchants purchasing subscriptions to periodicals for the library in return for advertising on plastic periodical covers. Discussion ensued with consensus of the Board that there be no solicitation of local merchants for this. d. Mileage rate -- Mr. Boese will obtain further information regarding payment of mileage rates over 20.50 per mile. e. 1983 state library statistics were distributed to Board members. f. February 11 meeting -- Barker /Horrocks moved and seconded that the Executive Committee meet in February. Carried. The agenda and minutes for that meeting will be sent to all Board members. Adjournment at 9:15 p.m. Jeanette Buchanan Secretary PIONEERLAND LIBRARY SYSTEM Executive Committee Meeting January 14, 1985 The Executive Committee met following the full Board meeting. Present were Sanders, Johnson, Oestreich, Hebrink, and Buchanan. Committee Appointments: Personnel Committee: D. Condon S. Malone J. Horrocks S. Boehlke J. Lundstrom Finance Committee: L. Barker W. Hebrink L. Ulrich G. Nelson C. Johnson Executive Committee: Five officers and L. Buhr J. Phalen Alternate, S. Schutt The Executive Committee was adjourned at 9:35 p.m. Jeanette Buchanan Secretary a January 1984 PIONEERLAND LIBRARY SYSTEM Treasurer's Report Curtis Johnson, Treasurer vice Receipts: State /Federal Aid Big Stone County *Chippewa County Kandiyohi County McLeod County Meeker County Swift County Appleton Benson Glencoe Graceville Hutchinson Kerkhoven Litchfield Ortonville Willmar Bird Island *Dawson Hector *Madison qv enville Cash receipts Gifts Interest Reimbursements (local govt) *Chippewa County *Madison *Dawson Other Reimbursements Other (KWCL) Total Receipts Glencoe Fund Implementation Grant (1984) KCWL AUTOMATION INCOME 00.00 329.00 2,123.00 548.00 659.00 693.50 57.00 886.00 382.00 224.00 5,901.50 TOTAL RECEIPTS & BALANCE: Automation (YTD: 5,901.50) TOTAL RECEIPTS, BALANCE & AUTOMATION BUDGET INCOME MTD 86,007.50 27,973.00 5,484.25 17,872.50 23,443.50 11,095.21 13,673.50 2,146.00 4,259.25 5,562.25 962.25 12,145.00 886.50 3,175.00 19,181.25 1,739.25 4,028.19 7,811.75 638.96 162,077.61 $248,085.11 $253,986.61 BUDGET YTD 86,007.50 27,973.00 5,484.25 17,872.50 23,443.50 11,095.21 13,673.50 2,146.00 4,259.25 5,562.25 962.25 12,145.00 886.50 3,175.00 19,181.25 1,739.25 4,028.19 7,811.75 638.96 162,077.61 $248,085.11 $253,986.61 Page 1 (OVER) BUDGET 205,350.00 21,937.00 *71,490.00 93,774.00 60,824.00 59,072.00 17,374.00 8,584.00 17,037.00 22,249.00 3,849.00 48,580.00 3,546.00 36,206.00 12,700.00 76,725.00 6,394.00 * 8,859.00 0 *10,308.00 6,957.00 44,875.00 9,000.00 *31,247.00 * 5,177.00 * 3,310.00 6,000.00 891,424.00 4,635.00 6,000.00 671.00 $902,730.00 18,000.00 $920,730.00 PIONEERLAND LIBRARY SYSTEM Treasurer's Report tContinued) EXPENDITURES: Page 2 CU* e L'T .O: 580,575.CC 269000.00 56,325.00 662,900.00 56.874.0: 179500.00 396D0.DC 159000.CC 300.00 49000.00 5.8CO.00 190CG.O: 250.00 .CC 600.CC LC49924.00 199000.00 995CO.00 28,500.00 159300.CO 29300.00 179600.00 890C 1,40 " 89000.00 179400.00 5,200.00 2, 800.00 109000.00 29IC0.0C 209100.00 19000.00 19,000.00 500.00 5,5C0.00 39000.CC 510.00 09000.0C 90.00 1,200.00 3,000.0^. 2CO.CC 459000.C: 4,635.0: .C: .C: 59306. =: 8 969730.:.: ;iTJ YTD X OF EXP EAP:`:GITURFS rxPL ^iGITURES TO 'EST ACCT GROUP... .00 .00 .00% LIBRARY PERSONAL SERVICES SALARIES AND nAGES 46,02L.51 4G,021.51 8.27% HEALTH INSURANCE 29L21.13 29121.13 8.16% RETIREMENT INSURANCE 4,161.33 49161.33 7.39/ ACCT GROUP... 54,303.97 54,303.97 6.19% MATERIALS BOOKS - ADULT 3,197.25 3,1 1?7.2`. 5.62% 30OKS - CHILDREN 730.32 730.32 4.L7% GENERAL REFERENCE .00 .00 .00% PERIODICALS 459.10 459.10 3.06% PAMPHLETS .00 .00 .00% 4MM E 16MM FILMS 23.75 23.75 .59% VIDEO DISCS C TAPES 338.U3 338.03 5.83% AUDIO DISCS AND TAPES 41.29 41.29 4.13% SLIDES AND FILM STRIPS .00 .00 .00: MICROFORMS .00 .UO .00% 3INUING .00 .00 .00% ACCT GROUP... 4,789.74 497e9.74 4.56% CATALOGING OCLC CHARGES 7,640.00 7,840.00 41.26% CON VENDOR CHARGES 110.00 110.00 1.16% ACCT GROUP... 79950.00 79950.CO 27.89% VEHICLES OPERATION AND MAINTENANCE 2,090.04 29090.04 13.66% INSURANCE .00 .00 000% ACCT GROUP... 29090.04 29000.04 11.89% CUMMUNICATION TELEPHO:iE AND LINE 834.61 884.61 11.06% TERMINAL MAINTENANCE .00 .00 .00% POSTAGE AND SHIPPING 621.58 621.58 7.77% ACCT GROUP... 19506.19 1,506.19 8.66% EQUIPMENT 1 MEW EQUIPMENT 214.810 214.38 4.131 A/V EQUIPMENT .00 .00 .00% EQUIPMENT MAINTENENCE AND CONTRACTS 402.20 402.20 4.02% EQUIPMENT RENTAL 155.30 155.30 7.40% ACCT GROUP ..• 772.38 772.38 3.84% OTHER CUSTODIAL SUPPLIES AND EQUIPMENT 213.03 203.03 20.30% SUPPLIES AND PRINTING 3,467.03 39467.03 18.25% PROMOTIONAL AND PROGRAMMING .00 .00 .00% MILEAGE AND MEETINGS - STAFF 225.88 225.88 4.11% MILEAGE AND MEETINGS - TRUSTEES 285.12 285.12 9.50% PROF. MEMBERSHIPS (TRUSTEES) 510.00 510.00 L00.00% INSURANCE 1,177.22 19177.22 19.62% ADS AND LEGAL NUTICES .00 .00 .00% AUDITING .00 .00 .00% BOOKKEEPING 225.00 225.00 2.81% CONTINUING EDUCATION .00 .00 .0C% ACCT GROUP... 6,C93.28 6,093.28 13.54% SPECIAL GLENCOE FRIENDS, 1983 24.95 24.95 .541 KC'WL .00 .UO .DOG GRANT, RII:GS .00 .00 .00% GRANT .0^ .00 .00: ACCT GROUP... 24.95 24.95 .47% CRG. TOTAL, 77.530.55 77,530.55 6.60% ENDING CASH BALANCE $176,456.06 $176,456.06 Page 2 CU* e L'T .O: 580,575.CC 269000.00 56,325.00 662,900.00 56.874.0: 179500.00 396D0.DC 159000.CC 300.00 49000.00 5.8CO.00 190CG.O: 250.00 .CC 600.CC LC49924.00 199000.00 995CO.00 28,500.00 159300.CO 29300.00 179600.00 890C 1,40 " 89000.00 179400.00 5,200.00 2, 800.00 109000.00 29IC0.0C 209100.00 19000.00 19,000.00 500.00 5,5C0.00 39000.CC 510.00 09000.0C 90.00 1,200.00 3,000.0^. 2CO.CC 459000.C: 4,635.0: .C: .C: 59306. =: 8 969730.:.: 12M KIRKHAM, MICHAEL AND ASSOCIA February 8, 1985 Mr. Gary Plotz City Manager CITY OF HUTCHINSON 37 Washington Avenue W. Hutchinson, Minnesota Dear Mr. Plotz: 55350 OMAHA - MINNEAPOLIS -DES MOINES - ROCHESTER ARCHITECTS - ENGINEERS - PLANNERS FORR cSX61B91011 , �- f8 1,965 a 1 BY � ti ��) INFORMATION m CO VZ In accordance with our telephone conversation today, I am forwarding information regarding Kirkham, Michael and Associates experience record and capability in the pro- fessional discipline of environmental engineering. For nearly forty years, Kirkham, Michael and Associates has been highly regarded for architectural engineering and planning services. In volume of work produced, KM consistently ranks in the top ten percent of design firms in the nation. Our staff of approximately 160 people officed in Rochester, Minnesota; Des Moines, Iowa; Omaha, Nebraska; and Denver, Colorado; includes architects, interior designers, planners, and structural, mechanical, electrical, civil and environmental engineers. With this broad professional background, we can approach projects of varying complexity and magnitude with a totally coordinated in -house staff. Kirkham, Michael and Associates has been planning and designing waste water treatment projects since the early 1950's. Over the last 35 years we have served hundreds of clients and have designed all types of treatment systems. Recent projects include the $50 million expansion to the Rochester Waste Water Treatment Plant and the design of a new Waste Water Treatment Plant for the City of Waseca. We would be most interested in discussing in greater depth and detail our experience with you and the remainder of Hutchinson staff. I will look forward to hearing from you in this regard. Yours truly, MICHAEL & ASSOCIATES • Ro ert E. Toddie, P.E. RET/bjs 1903 South Broadway, Rochester, Minnesota 55901 (507) 288 -0168 KM Kirkham, Michael and Associates is a multi- disciplinary consulting engineering firm with the in -house staff to provide all professional services required during a municipality's implementation of a wastewater treatment program under the guidelines of PI. 92 -500. Our staff of professional engineers includes sanitary, civil, structural, mechanical and electrical engineers in addition to architects, planners, and land surveyors. A large portion of our firm's practice is devoted to the environmental engineering field. KMA maintains in- house, all the technical equipment necessary for conducting infiltration/inflow and SSFS studies: Computer, pick -up trucks equipped with electrically operated hoists, smoke generators, flow recorders and weirs, velocity meters, automatic: samplers, air blowers, gas detectors and safety harnesses. Our competent staff and in -house equipment afford us the capability of providing full expeditious services to municipalities for the performance of infiltration/inflow analyses and sewer system evaluations. HONORARY TRUSTEES STEWART UDALL Charmra , Former Secretary of knenor R. MAX PETERSON Resourcr Chapman U.S. Forest Service Chief EDDIE ALBERT Entertainer JOHN C. BARBER Execurve, VKe President SoCWY Of A r er c n Farestet, ALAN BEALS Executive Director National League of Cities DOUGLAS BEREUTER U.5. Congressman DICK CAVETT Entenamer ED CLIFF Retired Chief, U.S. Forest Service ELSIE CUNNINGHAM Chairman. NJlAnal Awards Committee. Office of ktlonratron, U.S. Forest Service MRS. EUGENE A DAVIDSON Greatgranddaughter of L Stetlotg Morton t JAMES EXON U.S. Santa JOHN GUNTHER Executive D.rector U.S. Conknoa of Mayors LADY BIRD JOHNSON Slorrewall, Texas ROBERT KERREY Governor. State of Nebraska MRS. THOMAS C. LACEY National Cou it of Clubs, Inc. RCIIIIIIIIIIIIIIIIIIIUI�HRMAN The National Arbor Day Foundation 100 Arbor Avenue, Nebraska City, Nebraska 68410 American Forest Institute JACK LORENZ Executive - Director Iaaak Walton League BILL LUCAS Forester CORDON MacW Entenainer J. MICHAEL McCLOSKEY Executive Director Siena Club MAXtNE IMrs. Franki MORRISON Coordinator, Nxronal Awards Ceremonies DONALD K. NORTH Bsalwpon Nonhem Foundation JAMES C. OL.SON F Sterlwtg Morton ONWAPher WILLIAM D. TOOHEY Pkmirm Travel Industry Assn. or America BOARD OF TRUSTEES DR. ROBERT LIVINGSTON Presrdem JIM LEUSCHEN Vice Pre.rdent6 Treasurer CHARLES CHACE Secmary DALE BREE SENATOR CALVIN URSTEN ROBERT LUTE. It DR. LAVES CYHANLON SUSAN 9ACRE ST MRS. WkRK ri WOOD, DR (;Ae1 HERCENWVUIR u:.ute Foresters A RY COMMITTEE kJ SLER 11 A%F -TRRILL GENE W. GREY VERN LN IS.6STON Chapman Um nus DEB kic DERMOTT K)HN ROSE NOW Exa wu Uimcror I. GREG SWTH D,rc nor or Ma/4YurR February 1, 1985 The Honorable Bob Stearns Mayor of the City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Dear Mayor Stearns: Congratulations to Hutchinson on again being named as a Tree City USA for your work in 19841 The National Arbor Day Foundation is very pleased that your tree -care work is a continuing effort, and we are equally pleased to renew your Tree City USA designation. As you well know, trees provide many ongoing practical and spiritual benefits, and tree care must be ongoing as well. With good management, trees can lower heating and cooling bills, increase property values, and make concrete -clad cities green and pleasant places to live in and visit. The beauty of trees is a constant source of joy for everyone near them. State Foresters are responsible for the presentation of the Tree City USA flag and other recognition material. The Foundation will forward your awards to Meg Hanisch in your State Forester's office. They will be coordinating the presentation with you. Again, congratulations on receiving this national recognition for your continuing commitment to tree planting and care. JR /ksl Enclosure cc: Mark Schnobrich Meg Hanisch Bes re ands, John Rosencw Executive Director zo AECZwVJ0 F3 co o CSC ;C '7ti JOHN ROSENOW Executive Director Executive Offices: Suite 501, 211 N. 12th Lincoln, Nebraska 68508 14021474.5655 FOR YOUR INO RMADOR Congratulations to Hutchinson on again being named as a Tree City USA for your work in 19841 The National Arbor Day Foundation is very pleased that your tree -care work is a continuing effort, and we are equally pleased to renew your Tree City USA designation. As you well know, trees provide many ongoing practical and spiritual benefits, and tree care must be ongoing as well. With good management, trees can lower heating and cooling bills, increase property values, and make concrete -clad cities green and pleasant places to live in and visit. The beauty of trees is a constant source of joy for everyone near them. State Foresters are responsible for the presentation of the Tree City USA flag and other recognition material. The Foundation will forward your awards to Meg Hanisch in your State Forester's office. They will be coordinating the presentation with you. Again, congratulations on receiving this national recognition for your continuing commitment to tree planting and care. JR /ksl Enclosure cc: Mark Schnobrich Meg Hanisch Bes re ands, John Rosencw Executive Director zo AECZwVJ0 F3 co o CSC ;C '7ti EHLERS AND ASSOC, INC. INDEPENDENT FINANCIAL SPECIALISTS Long -term capital financing and acquisition of funds for municipalities. ,01 MMOYMI ArMMI.. Ms11,Wp Minh 6 2 TMAnaM I612I ,11F,K1 Liquor Store Problems? 'y 't MINNESOTA MUNICIPAL _ LIQUOR STORES * ' ASSOCIATION, INC. ❑ CHECK 11MREST AREA ❑ Inventory Control ❑ Staffing ❑ Merchandising ❑ Advertising ❑ Surveys ❑ Promotions ❑ Buying Techniques ❑ Store Design & Layout ❑ Equipment ❑ Specifications & Bidding ❑ Customer Service ❑ Wine Tastings ❑ Location Analysis ❑ Market Potentials ❑ Store Security ❑ Financial Analysis Cl Feasibility Studies ❑ Image Development MINNESOTA MUNICIPAL LIQUOR STORES ASSOCIATION, INC. 10001 GOODRICH ROAD • BLOOMINGTON. MN 55437 • 612 - 8352035 Contract Wastewater Plant Operations Contract Water Treatment Plant Operations Operational Consulting Service Water and Wastewater Analysis Ground Water Monitoring Plant Design and Construction FOR YOUR INFORMATION Test your knowledge What population must a 0 statutory city have 0 before it can adopt a home rule charter? Find out next month when Minnesota Cities will answer this question and ask another. Or you can answer the question yourself if you have a copy of the fourth edition of the Handbook for Minnesota Cities. Last month's question: May a city pay an employee a flat monthly amount for use of a rsonal car, rather than reimbursing on a per-mile basis? Answer- State law allows cities to reimburse its employ- ees on any basis the council chooses, including paying an employee a flat monthly payment in lieu of mileage (how- ever, payments in lieu of mileage may not be made to members of the council). Caveat: Payments in lieu of mileage which exceed actual expenses constitute income to the employee and the employer is required to withhold for federal tax purposes, on a quarterly basis, twenty percent of the amounts in excess of the employees actual expenses. The League has available a more detailed analysis of taxation and withholding issues concerning automobiles and fringe benefits. ■ Need a planning program? Find answers to your planning questions in the second edition of Local and Regional Planning in Minnesota by Gunnar S. Isberg. Available from the i League of Minnesota Cities, 183 University Avenue East, St. Paul, MN 55101. Price: $13.00 LMC members, $16.95 others. tax included. A ABE W. MATHEWS im ENGINEERING CO. 555 W. 27th STREET a HIBBING. MN 55746 1- 800 -662 -5721 Virginia Plant 1- 418 - 741 -440 ML%Uun MINNESOTA WASTEWATER OPERATORS ASSOCIATION AMERICAN WATER WORKS ASSOCLIVION February 1985 MINNESOTA CITIES 15 I Federal outlook I IRS regulations on fringe benefits The Internal Revenue Service has issued regulations to assist employers and employees in calculating income tax liability on certain taxable non -cash fringe benefits. The regulations will affect cities in certain areas, such as the personal use o munici al vehicles. The regulations list vanous methods of figuring the fair market value of taxable benefits. The regulations establish a fair market value for an automobile, determine an annual value, and derive taxable income to the employee by taking a percentage of the employee's personal use of the auto. Under the rules, cities must conform to a timetable for withholding 20 per- cent of the value of an employee's taxable non -cash benefits. Calculations for withholding purposes must be made quarterly. Within 30 days of the end of a calendar quarter, the city must with- hold 20 percent of the value of the taxable fringe benefits earned during the previous quarter. The withholding requirement becomes mandatory for the quarter ending June 30, 1985. Therefore, cities nest begin compli- ance procedures as of April 1, 1985 in order to meet the June 30 withholding requirement. There is a separate rule for vehicles used in commutinu, for example. when police officers are entitled to take their cruisers home, but cannot use them for personal business. In these cases, if the employee uses a car for commuting purposes at least 15 days a year, the IRS imputes a benefit figure of $4 a day to the employee. Therefore, if a city employee uses a city vehicle for 250 days a year, the city would calcu- late additional income to the employee of $1,000 — $4 x 250 days. The city would then have to withhold 20 percent of the $1.000 quarterly, which would be $50 per quarter. Handicapped regulations enforcement Since October 17. 1984, local gov- ernments receiving federal revenue sharing funds should have been in com- pliance with the regulations prohibiting discrimination against the handicapped in city programs, facilities, and ser- vices. To comply with the regulations, cities prepared a self evaluation plan to determine areas of non - compliance with the handicapped discrimination regula- tions and a transition plan to make programs and facilities accessible to the handicapped. The Office of Revenue Sharing (ORS) will monitor compliance and enforce the regulations. The ORS will investigate all complaints of non- compli- ance. The ORS has 90 days in which to complete an investigation and deter- mine wfiethe ? ?x local government is in compliance. After the ORS issues its fording, the local government has 30 days to achieve compliance or to pres- ent evidence that it is in compliance with the regulations. Federal budget cuts The Reagan administration's deficit reduction budget would, if passed, eliminate Urban Development Action rants and Economic Development Grants to cities. In addition the pro- posed budget would make deep cuts in revenue sharing, Community Develop- ment Block Grants, sewage treatment construction g2rits, job training and employment funds, local highway and public transportation programs, and housing assistance for low and moder- ate income families. It would cut off funds for city programs such as elderly services, child care, low- income health care, community crime prevention, mass transit operations, home and small business renovations, and private development projects which probably couldn't attract private funding. The Senate Budget Committee has indicated that while many reductions are necessary to reduce the federal deficit, cuts should be across - the -board and no programs should be exempt from Congressional scrutiny. Some Senate Republicans support an across - the -board freeze on all federal spending programs except those targeted to the poor. If a freeze turns out to be the action Congress takes, it probably wouldn't be as bad for cities as elimi- nation of programs or significant cuts. Cities have been living with freezes in major federal programs for several years. YOUR INFORMATION by Ann Houle While it is unlikely that Congress sill act in 1985 on the Treasury Depart- ment's landmark tax reform proposal, it is certain to be debated intensely with a view towards action in 1986. Many parts of the proposal would have a serious effect on cities, such as the elimination of deductibility of state and local taxes, all private purpose munici- pal bonds, and many traditional public - purpose revenue bonds.The proposal would also affect plans of larger cities to solve their future garbage disposal problems by installing large -scale incin- erators which burn solid waste and generate electricity or steam. Under the Treasury proposal companies that build and operate these resource recovery plants in partnership with local governments would lose a number of tax breaks. Among them are invest- ment tax credits, five -year depreciation on most equipment, and accelerated depreciation on energy - generating equipment. In addition, the elimination of tax -free status of industrial develop- ment bonds would sharply increase the cost of borrowing money to build large garbage - disposal plants. If corporations lose the economic incentives of tax - free borrowing and other write -offs, kx al governments may end up owning and operating the giant garbage plants, at a time when the federal government is encouraging local governments to turn over as many functions as possible to private enterprise. In addition to administration propos- als, Congress wt1i consider the reau- thorization of many progmmPctino I ocal governments, including general revenuesharing, municr al waste- water sewage treatment plant con- struction grants, and airport development grants. Congress adjourned as year without releasing critical interstate highway construction funds. In the new Congress, the release of these funds may well be tied to renewed efforts to prohibit public transportation operating assistance to cities. to cut off state and local highway funds, and to remove larger airports from the Federal Airport and Airway Trust Fund. Congress will also con- sider whether to extend and expand the Superfund program, a potential remedy for the cities most severely impacted by hazardous and contami- nated wastes. ■ 16 FEB. 1985 Minnesota Cities