cp03-26-85 cHUTCHINSON
CITY
CALENDAR
WEEK OF
March 24 TO March 30
f
1985
WEDNESDAY
-27-
SUNDAY
-24-
THURSDAY
-28-
:00 P.M. - Bid Opening at City
Hall for Lettings
No. 7 & 9
:30 P.M. - Nursing Home Board
Meeting at Burns
Manor
MONDAY
-25-
TUESDAY
-26-
Noon - Hutchinson Safety Council 5:00 P.M. - Special City
Meeting at Fire Station Council Meeting
Re. Vacation and
1:00 P.M. - Utilities Commission Comp. Time
Meeting at Utilities
FRIDAY
-29-
17:30 P.M. - City Council
Meeting at City
Hall
;I 'J
(
b • ��. :. by
SATURDAY
-30-
�f
J•i�!I
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 269 1985
1. Call to Order - 7 :30 P.M.
2. Invocation - Reverend Darrel Thalmann
3. Consideration of Minutes - Regular Meeting of March 12, 1985
Action - Approve as distributed - Approve as amended
4. Routine Items
(a) Reports of Officers, Hoards and Commissions
1. Financial Report of February 1985 and Preliminary 1984
Financial Report
2. Planning Commission Minutes dated February 18, 1985
3. Library Hoard Minutes dated March 7, 1985
4. Hospital Board Minutes dated January 14 & 29, 1985; February 11
& 19, 1985
Action - Order report and minutes to be filed
5. Public Hearing - 8 :00 P.M.
(a) Consideration of F & T Joint Venture (Frank Fay Hotel Project)
(CONTINUED HEARING FROM FEBRUARY 269 1985)
1. Housing Revenue Bonds and Housing Plan
Action - Motion to close hearing - Motion to reject - Motion to
approve Housing Plan and adopt Resolution No. 8007 - Motion to
schedule new public hearing April 23, 1985 at 8 :00 P.M. for Housing
Revenue Bonds and adopt Resolution No. 8008
2. Industrial Revenue Bonds
Action - Motion to close hearing - Motion to reject - Motion to
schedule new public hearing April 23,1985 at 8 :00 P.M .and adopt
Resolution No. 8009
3. Tax Increment Financing
Action - Motion to close hearing - Motion to continue hearingto
. April 23, 1985 at 8 :00 P.M. - Motion to reject
1
COUNCIL AGENDA
MARCH 26, 1985
(b) Consideration of Improvement Project No. 85 -01 -38
Action - Motion to close hearing - Motion to reject - Motion to
approve and adopt Resolution No. 8010
6. Communications, Requests and Petitions
(a) Consideration of Request to Hold Easter Egg Hunt In Library Park
Action - Motion to approve - Motion to reject
(b) Presentation by Chuck Barger of RCM Regarding Rehabilitation of
Water Plant Reservoir and Authorization to Set Bid Opening
Action - Motion to reject - Motion to approve and open bids on
April 18, 1985
7. Resolutions and Ordinances
(a) Ordinance No. 5/85 - Ordinance Amending Section 4.25 of the Subdi-
vision Ordinance No. 466 of the City of Hutchinson, Entitled Final
Plat Procedure
Action - Motion to reject - Motion to waive second reading and •
adopt
8. Unfinished Business
(a) Consideration of Establishing Date for Local Board of Review
Meeting (DEFERRED MARCH 12, 1985)
Action - Motion to reject - Motion to approve date of June 3, 1985
at 10 :00 A.M.
(b) Consideration of Bids for Project 85 -01 -25 (DEFERRED FEBRUARY 12,
1985)
Action - Motion to reject - Motion to award bid and adopt
Resolution No. 8006
9. New Business
(a) Consideration of Delinquent Water and Sewer Accounts
Action - Motion to authorize extension of payment period - Motion
to authorize discontinuation of service
(b) Consideration of Forming A Building Committee for Police Department
Construction Project
Action -
2
. COUNCIL AGENDA
MARCH 26, 1985
(c) Consideration of Establishing First Tuesday of Every Month for
Special Session of City Council
Action - Motion to reject - Motion to initiate meeting, starting
first Tuesday in May at 7:00 P.M.
(d) Consideration of Three -Year Plan for Tennis Court Maintenance
Action - Motion to reject - Motion to approve first year of repair
proposal
(e) Consideration of Request for "No Parking" Signs Between Merrill
Street And Highway 15 South On South Grade Road
Action - Motion to reject - Motion to approve signs
(f) Consideration of Variance As Requested By Harold Juul with Unfavor-
able Recommendation of Planning Commission
Action - Motion to reject - Motion to approve
(g) Consideration of Reducing City Requirements for Intoxicating Liquor
Liability Insurance
Action -
(h) Consideration of Applications for Intoxicating Liquor Licenses:
1. T. L. Scalawags
2. Le Bistro Cafe
3. Velvet Coach
4. O'Toole's Pub
5. Gold Coin Chinese Restaurant
Action - Motion to reject - Motion to approve and issue licenses
(i) Consideration of Applications for Club Intoxicating Liquor
Licenses:
1. American Legion Post #96
2. V. F.}1. Post #906
3. Hutchinson Elks Lodge #2427
4. Crow River Country Club
Action - Motion to reject - Motion to approve and issue licenses
(j) Consideration of Replacement for Two Motor Pool Vehicles
Action - Motion to reject - Motion to approve replacement and
advertise for bids
W
COUNCIL AGENDA
MARCH 269 1985
(k) Consideration of Group Health Self- Insurance for City Entities
Action - Motion to reject - Motion to approve entering into Phase I
(1) Consideration of Request for Purchase of Data Processing Equipment
and Police /Recreation Modules
Action - Motion to reject - Motion to approve purchase
10. Miscellaneous
(a) Communications from City Administrator
11. Claims, Appropriations and Contract Payments
(a) Verified Claims
Action - Motion to approve and authorize payment from appropriate
funds
12. Adjournment
4
1J
0
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 12, 1985
1. The meeting was called to order by Mayor Stearns at 7 :30 P.M. The fol-
lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alder-
man Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H.
Stearns. Also present: City Administrator Gary D. Plotz and City At-
torney James Schaefer.
2. INVOCATION
In the absence of a pastor, there was a time of silent prayer.
3. MINUTES
The minutes of the special meetings of February 25, 1985 and February
28, 1985, regular meeting of February 269 1985 and bid opening of March
1, 1985 were approved as distributed.
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
0 1. BUILDING OFFICIAL'S REPORT - FEBRUARY 1985
2. LIBRARY BOARD MINUTES DATED FEBRUARY 11 AND 269 1985
3. NURSING HOME BOARD MINUTES DATED JANUARY 24, 1985
4. PARK AND RECREATION BOARD MINUTES DATED JANUARY 2 AND 30, 1985
5. TREE BOARD MINUTES DATED JANUARY 23, 1985
Mayor Stearns ordered the report and minutes to be filed.
(b) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMITS
1. LEON MADSON
2. RICHARD STURGES
It was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to
approve and issue the permits. Motion unanimously carried.
5. PUBLIC HEARING - 8 :00 P.M.
(a) CONSIDERATION OF ISSUING INDUSTRIAL DEVELOPMENT REVENUE BOND TO
LARRY AND SHERRY BETHKE
• The public hearing was called to order at 8 :00 P.M. by Mayor
Stearns.
Mr. John Bernhagen, Executive Director of Community Development
1 ��
COUNCIL MINUTES
MARCH 129 1985 i
Corp., explained the criteria used to determine the issuance of in-
dustrial revenue bonds. It was the board's recommendation to ap-
prove the application for a $1,400,000 motel project.
Architect John Korngiebel presented drawings for the proposed 52-
room project.
Mr. Larry Bethke stated 60% of his clientele would come from out of
town and would not be in competition with the other existing motels.
No feasibility study had been prepared on the project.
Mr. Jim McClure, 1301 Campbell Lane, asked about the city's limita-
tion on issuing industrial revenue bonds and if approval of all the
projects would exceed the city's allotment.
City Administrator Plotz responded approval of all the projects
would exceed the city's limit by $160,000. However, the city would
have two options to obtain additional funding.
Mr. Michael
Wilhelmson,
Coon
Rapids, commented on 60% of the custo-
mers coming
from out of
town
and not competing with the other motels
in town. He
asked where
the
other 40% would come from.
0
Mr. McClure commented on the lack of a feasibility study on the
proposed project. He pointed out that at the time the S & L
project was done, they were required by the city to have a study
prepared.
Alderman Carls responded that the S & L project also included tax
increment financing, which the Bethke project did not. Therefore,
the city was directly involved.
Ms. Betty Beightol, owner of Hutch Motel, remarked that the Bethke
project followed the guidelines on 7 points; she inquired about the
two points that did not meet the guidelines. She stated there
would be a financial advantage to competition.
Mr. Dave Bagne, owner of King Motel, asked if the Community Devel-
opment Corp. had considered competition with other local business.
There was some concern in the guidelines of direct competition to
other business. The two applications should be considered together
rather than independently. He questioned if the town was capable
of supporting this number of beds. He also felt consideration
should be given to a feasibility study.
Mr. McClure stated that due to changes in state and federal laws,
the city and Council have more responsibility regarding industrial •
revenue bonds since there is a limited amount allocated to each
city. The Council has the responsibility to decide whether or not
the project is good for the city.
2
• COUNCIL MINUTES
MARCH 12, 1985
Mr. Bob Mlinar, manager of Americ -Inn, thought it wouldn't be fair
to look at the room rates as proposed; the actual charge may be
lower.
Mr. Bagne stated he met with the Chamber of Commerce in 1981 when
he purchased the King Motel. At that time studies showed the pro-
jected growth rate of Hutchinson to be two percent.
Mr. Bernhagen explained how industrial revenue bond guidelines were
determined. The board looked at certain criteria and forwarded fi-
nancial information to the Council to aid them in making a decision.
Alderman Mlinar moved to close the hearing at 8 :50 P.M. Motion
seconded by Alderman Torgerson and carried unanimously.
The motion was made by Alderman Mikulecky to approve the commercial
development revenue bond for the Bethkes' Victorian Inn project and
to waive reading and adopt Resolution No. 8003. Alderman Mlinar
seconded the motion.
The motion was amended by Alderman Carls to provide the provision
that the three stipulations recommended by the city's auditing firm
be included in the motion; namely: 1) personal guarantee of
owner(s), (2) assignment of life insurance on the owner(s), and (3)
a performance bond to assure (the lender) that the project is com-
pleted. Alderman Torgerson seconded the amended motion, and it
unanimously carried. The motion carried unanimously.
(b) CONSIDERATION OF ISSUING INDUSTRIAL DEVELOPMENT REVENUE BOND TO
MICHAEL AND LOANN WILHELMSON
The public hearing was opened at 8 :55 P.M. by Mayor Stearns.
Mr. Michael wilhelmson reported on the proposed 22 -unit addition to
the existing Americ -Inn Motel.
Executive Director John Bernhagen stated the Community Development
Corp. Board felt the proposed project met five of the nine guide-
lines criteria for approval.
It was moved by Alderman Torgerson to close the hearing at 9:07
P.M. The motion was seconded by Alderman Mlinar and unanimously
carried.
Alderman Torgerson made the motion to reject the application. The
motion was seconded by Alderman Mikulecky and failed three to two,
. with Aldermen Torgerson and Mikulecky voting aye and Aldermen
Carls, Mlinar and Mayor Stearns voting nay.
The motion was made by Alderman Mlinar to approve the commercial
3
COUNCIL MINUTES
MARCH 12, 1985 .
development revenue bond for the Wilhelmsons to construct a two
story addition to the existing Americ -Inn Motel and to waive read-
ing and adopt Resolution No. 8004. Alderman Carls seconded the
motion. The motion was amended by Alderman Mlinar to include the
stipulation noted by the City's auditing firm that the applicant
provide personal guarantees. Alderman Carls seconded the amended
motion, and it carried unanimously. The main motion carried three
to two, with Aldermen Carls, Mlinar and Mayor Stearns voting aye,
and Aldermen Torgerson and Mikulecky voting nay.
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) CONSIDERATION OF REQUEST BY CHAMBER OF COMMERCE TO USE LIBRARY
SQUARE FOR VARIOUS ACTIVITIES
Following discussion, it was moved by Alderman Torgerson to approve
the requests. Motion seconded by Alderman Carls and unanimously
carried.
(b) REPORT ON ACTIVITIES OF CABLE TELEVISION ADVISORY BOARD
Barry Anderson represented the Cable Television Advisory Board and
presented a report on its current activities and long -range plans.
7. RESOLUTIONS AND ORDINANCES
(a) RESOLUTION NO. 8000 - RESOLUTION ADOPTING ASSESSMENT, ASSESSMENT
ROLL NO. 202
It was moved by Alderman Mikulecky, seconded by Alderman Torgerson,
to waive reading and adopt Resolution No. 8000. Motion carried
unanimously.
(b) ORDINANCE NO. 5/85 - ORDINANCE AMENDING SECTION 4.25 OF THE SUBDI-
VISION ORDINANCE NO. 466 OF THE CITY OF HUTCHINSON, ENTITLED FINAL
PLAT PROCEDURE
The motion was made by Alderman Torgerson to waive the first read-
ing of Ordinance No. 5/85 and set the second reading for March 26,
1985. Alderman Carls seconded the motion, and it unanimously car-
ried.
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF AWARDING BID FOR HOUSE AT 613 SECOND AVENUE SE
(DEFERRED MARCH 19 1985)
Following discussion, Alderman Mlinar moved to award the bid for
the house located at 613 Second Avenue SE to Quentin Larson and
Doug Dobratz for the amount of $320, with the structure to be moved
4
COUNCIL MINUTES
MARCH 12, 1985
off the property. The motion was seconded by Alderman Torgerson
and carried unanimously.
9. NEW BUSINESS
(a) CONSIDERATION OF ENGINEER'S REPORT AND SETTING HEARING ON
IMPROVEMENT PROJECT N0. 85 -01 -37
After discussion, the motion was made by Alderman Mikulecky, sec-
onded by Alderman Mlinar, to approve the engineer's report on im-
provement project No. 85- 01- 37, -to set the public hearing for April
9, 1985 at 8 :00 P.M., and to waive readings and adopt Resolutions
No. 8001 and No. 8002. The motion unanimously carried.
(b) CONSIDERATION OF REFUNDING INTEREST PAID ON SPECIAL ASSESSMENT
City Attorney Schaefer reported Mr. Gregory DeWitte was not elig-
ible for an interest refund on early payment of his special assess -
ment inasmuch as State Statute mandates how interest is collected.
No action was taken by the Council.
(c) CONSIDERATION OF ESTABLISHING DATE FOR LOCAL.BOARD OF REVIEW
MEETING
It was the consensus of the Council to request the County Assessor
to reschedule the local Board of Review Meeting for June 3, 1985 at
10 :00 A.M. No action was taken.
(d) CONSIDERATION OF APPOINTING CITY ADMINISTRATOR AS PRIMARY CONTACT
PERSON FOR WASTEWATER TREATMENT PLANT PROJECT
Following discussion, Alderman Torgerson moved to approve the ap-
pointment of the City Administrator and to waive reading and adopt
Resolution No. 8005. The motion was seconded by Alderman Carls and
carried unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
City Administrator Plotz explained the procedure for acquiring the
wastewater treatment plant site. The MPCA mandates that the city
have a certified appraisal done prior to purchase. The appraiser,
Jerry Mcginzie, would be available within the next 10 days to do
the appraisal for approximately $800.
The motion was made by Alderman Mlinar that the City Administrator
and City Attorney proceed with the necessary procedure to acquire
the site appraisal for the proposed wastewater treatment plant.
5
COUNCIL MINUTES
MARCH 12t 1985
The motion Was seconded by Alderman Carla and unanimously carried.
It Was reported that the City had received a response from MN/DOT
regarding signal lights at T.H. 7 and School Road. After discus-
sion, the motion was made by Alderman Torgerson to receive olarifi-
cation from MN/DOT regarding questions raised in their letters 1)
why would it cost the city =40,000 to $501.000 fee for a light when
the stop light installed on Hwy. 15 South required only city cost
of poles; 2) why would a signal not solve the problem; and 3)
what other major reconstruction was needed at the intersection.
Alderman Carla seconded the motion, and it carried maanimously.
Mr. Plots; reported he would meet March 26 with the County Board
to discuss the tax increment amendment for the Prank Fay projecto
and with the School Board at a later date.
Pure Culture has not returned its sewer pre - treatment contract to
the city, and this issue will be discussed with the MPCA on March
21. The problem will also be discussed with the government liaison
of CED.
Mr. Plotz commented on the remaining garage located at 613 Second
Avenue SE. After disoussion, Alderman Torgerson made the motion to
move the structure to the street department site. Motion seconded
by Alderman Mlinar and carried unanimously.
(b) COMMUNICATIONS FROM CITY ATTORNET
City Attorney Schaefer recommended the Jablinski claim be paid by
the city in the full amount of $ Ip300.
Alderman Torgerson moved that, due to the fact it was an error on
the city's part, the city pay Mr. Jablinski =1000. The motion was
seconded by Alderman Mikulecky and unanimously carried.
(o) COMMUNICATIONS FROM ALDERMAN MIKE CARLS
Alderman Carla responded to a recent letter to the editor Inl,'the
Hutchinson Leader. He stated the City Council minutes oonforla_,to'-
Roberts Rules of Order. Also, the meetings are covered by the
media and are shown over cable television. In addition, the meet-
ings are tape recorded, and the tapes are available to the public.
The Council had expanded the amount of minutes taken to include
workshops and directors meetings. It was his opinion that the pub-
lic was better informed than in the past as to what was happening
in city government.
(d) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR
Alderman Mlinar inquired about the sign on the Cameo Cleaners
6
\J
COUNCIL MINUTES
MARCH 12, 1985
building. He was informed that the owner had applied for a build-
ing permit to be in compliance for the sign.
Inquiry was then made regarding the Century 21 building and its
problem with a sign compliance. The City Administrator stated
there were two ways to interpret whether the extension on the
building was a structural wall, but the issue was in the process of
being resolved.
(e) COMMUNICATIONS FROM ALDERMAN PAT MIKULECBY
Alderman Mikulecky inquired if there had been any offers for the
city property commonly known as the "hole in the hill." The answer
was "no."
(f) COMMUNICATIONS FROM MAYOR ROBERT H. STEARNS
Mayor Stearns reported that today Congress had approved the federal
revenue sharing for another year.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion was made by Alderman Mlinar, seconded by Alderman Tor-
gerson, to approve the claims and authorize payment from the ap-
propriate funds. Motion unanimously carried.
12. ADJOURNMENT
There being no further business, the meeting adjourned at 10:00 P.M.
7
(612) 587 -5161
N�nry' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: March 22, 1985
TO: —_--MAYW—&—MUNCII----------
FROM: — — — — Kanneth B _ Merrill Fdnance_0ir-ectar — — — — — — — —
SUBJECT: — — — —I284 Financial -Reports -(Preliminary,) — — — — — — — —
Attached are preliminary numbers for 1984. Our City auditors are
just completing the field work and there will be some further adjustments
to the numbers on this report.
If there are any further questions or additional information,
please give me a call. Once the report is final we will be going over
the results and answer any questions you may have.
){ Q, 11)
DECEMBER
CITY OF HUTCHINSON FINANCIAL REPORT - 1984 DECEMBER
FE
REPORT - GENERAL FUND
CURRENT YEAR TO
ADOPTED
BALANCE
PERCENTAGE
:VENUE
MONTH DEC. DATE ACTUAL
BUDGET
REMAINING
USED
TAXES
18449.81
891197.05
1103339.00
212141.95
0.81
LICENSES
712.00
17090.25
15050.00
- 2040.25
1.14
PERMITS AND FEES
4630.04
97001.02
38800.00
- 58201.02
2.50
INTER - GOVERNMENT REVENUE
183368.81
1182872.99
905083.00
- 277789.99
1.31
CHARGES FOR SERVICES
31962.33
482550.89
349111.00
- 133439.89
1.38
FINES & FORFEITS
4402.13
27541.25
23000.00
- 4541.25
1.20
MISCELLANEOUS REVENUE
- 53662.20
116013.92
176915.00
60901.08
0.66
CONTRIBUTIONS FROM OTHER FUNDS
106031.00
376541.92
423000.00
46458.08
0.89
REVENUE FOR OTHER AGENCIES
- 1000.60
245.20
200.00
-45.20
1.23
TOTAL
EXPENSE REPORT
GENERAL FUND
MAYOR & COUNCIL
CITY ADM. /CITY CLERK
ELECTIONS
FINANCE
MOTOR VEHICLE
ASSESSING
ING
AL
C Y HALL
POLICE DEPARTMENT
FIRE DEPARTMENT
COMMUNITY SERVICE OFFICER
PROTECTIVE INSPECTIONS
CIVIL DEFENSE
SAFETY COUNCIL
FIRE MARSHALL
ENGINEERING
STREETS & ALLEYS
STREET MAINTENANCE A/C
LIBRARY
SENIOR CITIZEN CENTER
PARR /REC. ADMIN.
RECREATION
CIVIC ARENA
PARK DEPARTMENT
CEMETERY
COMMUNITY DEVELOPMENT
LAWCON
DEBT SERVICE
AIRPORT
TRANSIT
LOCATED
PTAL
294893.32 3191054.49 3034498.00 - 156556.49 1.05
1244.73
28738.98
28366.00
- 372.98
1.01
9796.89
113517.16
108808.00
- 4709.16
1.04
509.08
5569.37
13950.00
8380.63
0.40
14353.60
166264.42
165188.00
- 1076.42
1.01
4575.27
60264.54
62301.00
2036.46
0.97
0.00
18408.00
18164.00
- 244.00
1.01
1772.64
31706.70
30033.00
- 1673.70
1.06
178.90
2965.64
3275.00
309.36
0.91
7492.38
47543.05
44279.00
- 3264.05
1.07
60068.86
660663.69
591254.00
- 69409.69
1.12
959.64
72900.25
69205.00
- 3695.25
1.05
3375.88
31199.47
32359.00
1159.53
0.96
5570.84
48226.31
57238.00
9011.69
0.84
0.00
402.85
1075.00
672.15
0.37
150.00
150.00
150.00
0.00
1.00
3194.72
36977.89
43035.00
6057.11
0.86
13800.41
158738.50
153064.00
- 5674.50
1.04
31317.32
362577.86
324850.00
- 37727.86
1.12
19390.33
87635.91
69700.00
- 17935.91
1.26
381.45
53637.50
56494.00
2856.50
0.95
4487.53
42343.65
29732.00
- 12611.65
1.42
5327.93
63281.59
57617.00
- 5664.59
1.10
9865.03
91858.49
82085.00
- 9773.49
1.12
13916.75
137002.36
120730.00
- 16272.36
1.13
31163.33
364663.92
280551.00
- 84112.92
1.30
2175.35
35769.59
37859.00
2089.41
0.94
- 1335.20
16451.02
14650.00
- 1801.02
1.12
1322.50
137365.44
67124.00
- 70241.44
2.05
- 15034.00
82174.35
101643.00
19468.65
0.81
1821.90
42602.74
61425.00
18822.26
0.69
6942.17
69219.31
72394.00
3174.69
0.96
96768.98
183084.05
235900.00
52815.95
0.78
335555.41 3253904.60 3034498.00 - 219406.60 1.07
�// - &� (I)
r
DECEMBER
CITY OF HUTCHINSON FINANCIAL REPORT - 1984
DECEMBER
ENTERPRISE
FUNDS
I NUE REPORT - LIQUOR FUND
CURRENT
YEAR TO
ADOPTED
BALANCE
PERCENTAGE
f
MONTH DEC.
DATE ACTUAL
BUDGET
REMAINING
USED
LIQUOR SALES
57984.64
376167.01
476100.00
99932.99
0.79
WINE SALES
27473.07
123352.07
121900.00
- 1452.07
1.01
BEER SALES
53095.47
577118.87
552000.00
- 25118.87
1.05
BEER DEPOSITS
- 105.03
- 1109.37
0.00
1109.37
MISC. SALES
2356.90
21242.65
0.00
- 21242.65
INTEREST
356.35
5145.39
CASH DISCOUNTS
- 654.54
- 2386.02
0.00
2386.02
TOTAL
140506.86
1099530.60
1150000.00
50469.40
0.96
EXPENSE REPORT
LIQUOR FUND
PERSONEL SERVICES
16263.30
134166.48
121070.00
- 13096.48
1.11
SUPPLIES, REPAIR & MAINTENANCE
509.57
3396.94
4400.00
1003.06
0.77
OTHER SERVICES & CHARGES
6453.58
25209.86
23800.00
- 1409.86
1.06
MISCELLANEOUS
8586.17
10009.44
9050.00
- 959.44
1.11
CAPITAL OUTLAY
- 5296.92
71.76
16000.00
15928.24
0.00
DEBT SERVICE
5110.00
5110.00
5110.00
0.00
1.00
TRANSFERS
50000.00
110000.00
110000.00
0.00
1.00
COST OF SALES
109248.98
851010.03
866850.00
15839.97
0.98
QA
0.00
16200.00
16200.00
0.00
TOTAL
190874.68
1138974.51
1172480.00
33505.49
0.97
REVENUE REPORT - WATER
'
SEWER /FUND
FEDERAL GRANTS
13704.47
61624.47
0.00
- 61624.47
0.00
WATER SALES
40305.59
447307.93
424600.00
- 22707.93
1.05
WATER METER SALES
1349.00
7448.25
5000.00
- 2448.25
1.49
REFUSE SERVICES
28474.14
243722.36
222000.00
- 21722.36
1.10
SEWER SERVICES
63767.97
606875.16
523000.00
- 83875.16
1.16
PENALTY CHARGES
590.75
7325.62
0.00
- 7325.62
0.00
INTEREST EARNED
82831.60
104909.18
40000.00
- 64909.18
2.62
REFUNDS & REIMBURSEMENTS
40.59
3715.59
0.00
- 3715.59
0.00
OTHER
57.40
1260.40
5000.00
3739.60
0.25
TOTAL
231121.51
1484188.96
1219600.00
- 264588.96
1.22
EXPENSE REPORT - WATER
SEWER /FUND
OPERATIONS
- 333237.63
238063.50
1100919.00
862855.50
0.22
WATER
287859.36
523379.90
101350.00
- 422029.90
5.16
w159218.29
528163.70
192700.00
- 335463.70
2.74
TOTAL
113840.02
1289607.10
1394969.00
105361.90
0.92
FEBRUARY
CITY OF HUTCHINSON FINANCIAL REPORT - 1985
FEBRUARY
REVENUE REPORT - GENERAL FUND
CURRENT YEAR
TO
ADOPTED
BALANCE
PERCENTAGE
113827.00
MONTH -FEB. DATE
ACTUAL
BUDGET
REMAINING
USED
TAXES
0.00
18544.83
1233985.00
1215440.17
0.02
LICENSES
147.00
232.00
17000.00
16768.00
0.01
PERMITS AND FEES
3231.55
4632.03
45700.00
41067.97
0.10
INTER - GOVERNMENT REVENUE
8415.00
15532.50
903321.00
887788.50
0.02
CHARGES FOR SERVICES
19492.43
37266.34
374345.00
337078.66
0.10
FINES & FORFEITS
4796.00
4796.00
23000.00
18204.00
0.21
MISCELLANEOUS REVENUE
12032.70
23523.48
182384.00
158860.52
0.13
CONTRIBUTIONS FROM OTHER FUNDS
0.00
0.00
479000.00
479000.00
0.00
REVENUE FOR OTHER AGENCIES
68.51
140.29
300.00
159.71
0.47
TOTAL
48183.19
104667.47
3259035.00
3154367.53
0.03
EXPENSE REPORT
GENERAL FUND
MAYOR & COUNCIL
2328.48
3986.90
27960.00
23973.10
0.14
CITY ADM. /CITY CLERK
13497.10
24118.45
113827.00
89708.55
0.21
ELECTIONS
0.00
0.00
9346.00
9346.00
0.00
FINANCE
16531.09
31734.88
179404.00
147669.12
0.18
MOTOR VEHICLE
6766.46
12405.68
62394.00
49988.32
0.20
ASSESSING
0.00
0.00
19672.00
19672.00
0.00
LEGAL
2892.58
6246.22
41618.00
35371.78
0.15
M,NNING
628.25
811.04
26475.00
25663.96
0.03
HALL
3520.75
7415.54
40503.00
33087.46
0.18
POLICE DEPARTMENT
69956.83
123448.26
674104.00
550655.74
0.18
FIRE DEPARTMENT
1347.13
11363.73
109938.00
98574.27
0.10
COMMUNITY SERVICE OFFICER
2462.35
5536.42
32485.00
26948.58
0.17
PROTECTIVE INSPECTIONS
8064.62
14739.53
70054.00
55314.47
0.21
CIVIL DEFENSE
0.00
100.85
1175.00
1074.15
0.09
SAFETY COUNCIL
0.00
0.00
150.00
150.00
0.00
FIRE MARSHALL
4070.21
7258.04
38118.00
30859.96
0.19
ENGINEERING
16132.70
3562.4.53
162424.00
126799.47
0.22
STREETS & ALLEYS
30013.86
50859.17
345215.00
294355.83
0.15
STREET MAINTENANCE A/C
5784.02
11404.79
68825.00
57420.21
0.17
LIBRARY
1519.83
15890.72
62314.00
46423.28
0.26
SENIOR CITIZEN CENTER
4461.40
8523.74
36052.00
27528.26
0.24
PARK /REC. ADMIN.
7022.15
12789.01
71260.00
58470.99
0.18
RECREATION
8696.61
16427.51
91763.00
75335.49
0.18
CIVIC ARENA
14374.31
29720.64
108007.00
78286.36
0.28
PARK DEPARTMENT
27509.58
55075.04
330500.00
275424.96
0.17
RECREATION BUILDING
0.00
0.00
13728.00
13728.00
0.00
CEMETERY
2952.48
5212.60
39994.00
34781.40
0.13
COMMUNITY DEVELOPMENT
1645.18
4492.18
32550.00
28057.82
0.14
LAWCON
12.88
53412.88
17125.00
- 36287.88
3.12
DEBT SERVICE
0.00
13550.00
45946.00
32396.00
0.29
AIRPORT
13700.49
14596.12
60925.00
46328.88
0.24
RANSIT
4981.63
12016.31
78684.00
66667.69
0.15
ALLOCATED
1370.09
3490.83
246500.00
243009.17
0.01
TOTAL
272243.06
592251.61
3259035.00
2666783.39
0.18
0// -2(2)
FEBRUARY
CITY OF HUTCHINSON FINANCIAL REPORT - 1985
FEBRUARY
238000.00
ENTERPRISE
FUNDS
16803.70
30020.33
1072128.00
REVENUE REPORT - LIQUOR FUND
CURRENT
YEAR TO
ADOPTED
BALANCE
PERCENTAGE
TOTAL
MONTH -FEB.
DATE ACTUAL
BUDGET
REMAINING
USED
LIQUOR SALES
27529.15
56411.50
410000.00
353588.50
0.14
WINE SALES
7763.42
15768.01
125000.00
109231.99
0.13
BEER SALES
34740.48
70736.99
590000.00
519263.01
.0.12
BEER DEPOSITS
- 126.89
- 243.49
0.00
243.49
MISC. SALES
1598.74
2804.82
0.00
- 2804.82
INTEREST
295.44
637.04
CASH DISCOUNTS
-74.46
- 171.08
0.00
171.08
TOTAL
71725.88
145943.79
1125000.00
979056.21
0.13
EXPENSE REPORT
LIQUOR FUND
PERSONEL SERVICES
13999.07
23892.51
125344.00
101451.49
0.19
SUPPLIES, REPAIR & MAINTENANCE
29.63
533.49
4700.00
4166.51
0.11
OTHER SERVICES & CHARGES
2183.67
2354.60
29000.00
26645.40
0.08
MISCELLANEOUS
0.00
273.00
9050.00
8777.00
0.03
CAPITAL OUTLAY
0.00
0.00
13700.00
13700.00
0.00
DEBT SERVICE
0.00
0.00
5110.00
5110.00
0.00
TRANSFERS
0.00
0.00
110000.00
110000.00
0.00
COST OF SALES
74146.85
174962.34
831050.00
656087.66
0.21
OTHER
0.00
0.00
16300.00
16300.00
0.00
TOTAL
90359.22
202015.94
1144254.00
942238.06
0.18
REVENUE REPORT - WATER
SEWER /FUND
FEDERAL GRANTS
0.00
834.00
0.00
- 834.00
0.00
WATER SALES
33229.64
65397.30
460000.00
394602.70
0.14
WATER METER SALES
154.00
294.00
5000.00
4706.00
0.06
REFUSE SERVICES
22399.42
40856.20
236000.00
195143.80
0.17
SEWER SERVICES
44763.92
87871.61
615000.00
527128.39
0.14
PENALTY CHARGES
546.82
1061.87
6300.00
5238.13
0.00
INTEREST EARNED
5357.15
5357.15
28000.00
22642.85
0.19
REFUNDS & REIMBURSEMENTS
0.00
0.00
2000.00
2000.00
0.00
OTHER
125.00
162.00
2500.00
2338.00
0.06
TOTAL
106575.95
201834:13
1354800.00
1152965.87
0.15
EXPENSE REPORT - WATER
SEWER /FUND
OPERATIONS
0.00
21269.25
238000.00
216730.75
WATER
16803.70
30020.33
1072128.00
1042107.67
SEWER
30780.32
51762.59
620142.00
568379.41
TOTAL
47584.02
103052.17
1930270.00
1827217.83
0.09
0.03
0.08
0.05
MINUTES
HUTCHINSON PLANNING COMMISSION
MONDAY, FEBRUARY 189 1985
1. CALL TO ORDER
The regular meeting of the Hutchinson Planning Commission was called to
order by Chairman Larry Homo at 7:30 p.m., with the following members
present: Marlin Torgerson, Elsa Young, Roland Ebent, Don Erickson, Tom
Lyke, Shu -Mei Hwang and Chairman Homo. Members absent: None. Also
present: City Administrator Gary D. Plotz, Building Official Hamer
Pittman, Fire Marshal George Field and City Attorney Janes Schaefer.
2. MINUTES
The minutes of the regular meeting, dated Tuesday, January 15, 1985,
were approved as presented upon a motion by Mr. Torgerson. Seconded by
Mr. Erickson, the motion carried unanimously.
3. PUBLIC HEARINGS
(a) CONTINUATION OF REZONING REQUEST AS SUBMITTED BY ROBERT HORNICK
(C -2)
Chairman Homo reconvened the hearing at 7:30 p.m. with the reading
of publication #3361 as published in the Hutchinson Leader on
Thursday, January 3, 1985. The request is to rezone property
M located at 29 4th Ave. N.W. and a portion of the lot located at 402
Main St. North, from R-2 to C -2 for the purpose of providing a
parking lot to the adjoining Gas Hutch. Mr. Hornick also proposes
some upgrading and expansion of the present station.
There was no one present regarding the request. As there had been
no change from an earlier request which the Planning Commission had
recommended be rejected, it was the consensus of the Commission to
proceed. Dr. Lyke made a notion to close the public hearing at 7:32
p.m. Seconded by Mr. Erickson, the motion carried unanimously.
Mr. Erickson made a motion to recommend to City Council that the
rezoning as requested be rejected. Seconded by Mr. Torgerson, the
motion carried unanimously.
(b) CONTINUATION OF REZONING REQUEST AS SUBMITTED BY ROBERT HORNICK
(IC-1)
Chairman Romo reconvened the hearing at 7:32 p.m. with the reading
of publication #3364 as published in the Hutchinson Leader on
Thursday, January 3, 1985. The request is to rezone property
lccated at 35 4th Ave. N.W. from R -2 to IC -1.
There was no one present regarding the request. In discussion at
the previous hearing, it was determined that zoning this one lot
IC -1 would be spot zoning, and the Planning Commission would prefer
to consider IC -1 zoning for both areas. Mr. Torgerson made a
motion to close the hearing at 7 :35 p.m. Seconded by Mrs. Young,
1
the motion carried unanimously. Mr. Torgerson made a motion to
recommend to City Council that the request be rejected. Seconded
by Mr. Erickson, the motion carried unanimously.
(c) CONSIDERATION OF VARIANCE AS REQUESTED BY ROBERT MCGEE 40
Chairman Romo opened the hearing at 7:35 p.m. with the reading of
publication /3378 as published in the Hutchinson Leader on
Thursday, February 7, 1985. The request is for a 7.61 variance to
allow the construction of a proposed upper level onto an existing
basement foundation, with an attached 18' by 25, garage and a
front porch, 8' from the frontyard property line, on property
located at 173 5th Ave. N.E. It was determined that the average
frontyard setback for that area is 15.81.
City Administrator Plotz stated that the Planning Commission had
previously approved a sideyard variance for the same structure. At
the time of that request, the survey did not show the garage
extending to the front or the front porch. When staff was made
aware of those plans, it was determined another variance is
required.
Mr. Robert McGee was present to explain the request. He raised a
question about the necessity of the variance. There was discussion
about whether or not the "street line" was to be used or the
"property line ". Building Official Pittman maintained that the
variance was necessary because of the the average setbacks of the
surrounding homes. It was also noted that there was an unusually
long boulevard in this area - 221. Mr. Ebent raised a question
about adequate parking. It was decided parking was available. so
After discussion, Mr. Torgerson made a motion to close the hearing
at 7:44 p.m. Seconded by Mr. Hwang, the motion carried
unanimously. Mr. Torgerson made a motion to recommend to City
Council approval of the variance as requested. Seconded by Mr.
Hwang, the motion carried unanimously.
(d) CONSIDERATION OF CONDITIONAL USE PERMIT AS REQUESTED BY FARID
CURRIMBHOY (MONTESSORI SCHOOL /DAY CARE CENTER)
Chairman Romo opened the heairng at 7 :45 p.m. with the reading of
publication #3379 as published in the Hutchinson Leader on
Thursday, February 7, 1985. The request is for a conditional use
permit to allow the operation of a Montessori School /Day Care
Center in the lower level of a proposed duplex on property located
at 504 East Highland Drive in an R -2 zone.
City Administrator Plotz explained that this was similar to the
request considered at the January meeting, but was for a different
location. He also noted that the new plan had one less classroom
so less parking was required.
Mr. Farid Currimbhoy was present to state that he had spoken to the
neighboring property owners and their only request was for a "slow"
traffic sign to be erected to protect neighborhood children as well
2
• as those who might be attending the school. He further explained
that after the project received City approval, It must still be
approved by the Department of Human Services.
Mrs. Lyle Emme, 524 Highland Park Drive, stated that as neighbors,
they would have no objection to the proposed school /day care
operation.
Mr. Ebent asked about the difference between a nursery school and a
day care center regarding "home occupation" and what is allowed by
our ordinance. City Attorney Schaefer responded that "home
occupation" is defined as something that is "incidental to the
residence and occupies a certain percentage (25S)." He further
stated that as this proposal is for the lower level to be occupied
as a nursery school and the upper level a home, it was not
incidental to the residence. Nursery schools and day care
operations are required to meet the same safety requirements by the
State. A difference is that the nursery school may require more
certified personnel.
After discussion, Mr. Erickson made a motion to close the hearing
at 7: 50 p.m. Seconded by Mr. Torgerson, the motion carried
unanimously. Mr. Erickson made a motion to recommend to City
Council approval of the conditional use permit as requested.
Seconded by Mr. Torgerson, the motion carried unanimously.
(e) CONSIDERATION OF AMENDMENT TO SUBDIVISION ORDINANCE #466, SECTION
4.25
Chairman Romo opened the hearing at 7:55 p.m. with the reading of
publication #3380 as published in the Hutchinson Leader on
Thursday, February 7, 1985. The proposal is to amend Subdivision
Ordinance #466 Section 4.25, to increase the numbers of days al-
lowed before a final plat must be filed with the register of deeds
after it has been approved by City Council.
After discussion, Mr. Torgerson moved to close the hearing at 7:57
p.m. Seconded by Mrs. Young, the motion carried unanimously. Mr.
Torgerson made a motion to recommend to City Council approval of
changing the 90 days to 270 days as proposed. Seconded by Mr.
Ebent, the motion carried unanimously.
4. OLD BUSINESS
(a) REVIEW OF SITE PLAN REQUIREMENT FOR REZONING REQUESTS
Mr. Gunnar Isberg, Planning Consultant from Northfield Minnesota,
presented alternative approaches for requiring site plans as part
of the development process as it relates to rezoning. He
supplemented his presentation with written handouts detailing the
alternatives and answered questions of those in attendance.
After the discussion, it was the consensus of the Commission that
they would like to study the alternatives as presented before
making a recommendation to the City Council.
3
5. NEW BUSINESS
(a) ELECTION OF OFFICERS
Chairman Larry Romo nominated Mr. Roland Ebent as Chairman,
Mr. Shu -Mei Hwang as Vice - Chairman and Mrs. Elsa Young as Secretary
of the Planning Commission for 1985. Dr. Lyke made a motion that
nominations be closed. Seconded by Mr. Erickson, the motion carried
unanimously. Dr. Lyke made a motion that the board cast a
unanimous vote for the ballot as presented. The motion was
seconded by Mr. Erickson, and unanimously carried.
(b) CONSIDERATION OF PRELIMINARY PLAT OF "HASSAN HEIGHTS"
(Within two mile radius of City)
City Administrator Plotz explained that as requested by the
Director of Engineering, the City had recently been requiring
official word from the Town Board where the proposed plat is
located before taking any action. Mr. Torgerson made a motion to
continue this request until the next regular meeting of the
Planning Commission. Seconded by Mr. Hwang, the motion carried
unanimously.
6. ADJOURNMENT
0
There being no further business, Mr. Torgerson made a motion to adjourn
the meeting at 9:35 p.m. Seconded by Mrs. Young, the motion carried •
unanimously.
•
4
March 7, 1085
&"he library board met at 4:30, March 7, 1985, with the following members
present: Elaine Clay, Albert Linde, Ralph Bergstrom, John Horrocks, Paul
Ackland, John Korngiebel, Rolf Lokensgard, Mary Henke, and Nor}ta Levy.
Paul Ackland handed out a library furnishings cost breakdown that he had
made. It also included estimates on additional items not listed in the
furnishings specifications.
John Korngiebel checked with and received OKs on the following items:
Pinske credit for 12 end panels not needed upstairs $1000
D.M.O. credit for new metal periodical shelving and $1200
shelving not needed
John Horrocks made the motion that because of limited finances, metal shelving
already purchased be used in the upper Carnegie portion of the building.
Albert Linde seconded the motion. The motion was defeated with a vote of
1 aye and 4 nay.
Further discussion followed on different ways to cut the costs on fur-
nishings.
Paul made the motion that the following bids be accepted with the noted changes:
•Group Supplier Cost Changes
A D. M. 0. 15,720 Credit of $1200 for metal
shelving not heeded
B P. M. Johnson 7,964 Subtract 4 adult stools, 2
children's stools, and
stackable• chairs
C D. M. 0. 11831 As is
D D. M. 0. 3,260. As is
E D. M. 0. 4,420 As is
F Metro Systems 7,750 Switch from architect's re-
commendation of D. M. 0.
G Pinske 7,525 Credit of 41,000 for end
panel not needed.
H P. M. Johnson (9833 Subtract bench
5 55,303
The notion was seconded by John Horrocks. The motion passed.
10ohn Horrocks moved the meeting be adjourned. iZ aine Clay seconded the motion.
=he motion passed.
4n&_
Secretary Pro -=em
4 -Q• (.)
HUTCHINSON COMMUNITY HOSPITAL
ANNUAL BOARD OF DIRECTORS MEETING - January 14, 1985
Large Conference Room - 5 :15 PM
Present: Norah Mullan, Secretary; Rev. Thor Skeie, Trustee; Robert Durfee,
Trustee; Mike Carls, Trustee; Dr. William O'Brien, Chief of Staff
Absent: Rolly Balke, President; Joan Ewald, Vice President
Others Present: Robert Thompson and John Penrod, LifeSpan; Kathleen Ogren,
Hutchinson Leader; Philip G. Graves, Administrator; Willard H. Rosenow,
Assistant Administrator; Jane Lien, Director of Nursing Services;
Laurie Hulkonen, Recording Secretary
The meeting was called to order by Secretary Mullan at 5:40 PM.
Minutes of Past Meetin s. The minutes of the December 18, 1984, regular meeting
and the December 27, 19b4, special meeting of the board of directors were
presented. Graves asked that the minutes of the special meeting be amended
to show that he was not present at the meeting. Following discussion:
Motion was made by O'Brien, seconded by Durfee, to approve
the minutes of the December 18 and December 27, 1984, meetings
• of the board of directors as amended. All were in favor.
Motion carried.
Medical Staff Meeting Minutes. Dr. O'Brien presented the medical staff meeting
minutes. He briefly discussed the recommendations by the executive committee
to approve the staff reapplications and appointment that were discussed later
on the agenda.
Old Business
A. Finalization of CEO Agreement. Graves reported back to the board on his
conversation with the auditors regarding the hospital automobile provided
to the administrator in lieu of salary and how the new tax law changes will
affect him. The group heard a recording of the conversation, and Graves
noted that the only change affecting him is that he now keeps a log of
mileage used for business purposes. This answered the board's question
on Item 2 of the administrator's compensation agreement. Following
discussion:
Motion was made by Carls, seconded by Skeie, to approve
Item 2 in the agreement as stated, with no change from 1984.
All were in favor. Motion carried.
New Business
A. Election of Officers. Mullan called for nominations for the offices of
President, Vice President, and Secretary. Skeie was nominated by Durfee
for the office of President. Carls was nominated by Mullan for President;
Carls subsequently withdrew his name from the ballot. Following discussion:
11
4#
Annual Board of Directors Meeting - January 14, 1985
Page Two
(A.) Motion was made by Durfee, seconded by O'Brien, to elect Rev.
Thor Skeie as President of the hospital board of directors.
All were in favor. Motion carried.
Following further discussion:
Motion was made by Carls, seconded by Durfee, to re -elect
Joan Ewald as Vice President of the hospital board of directors.
All were in favor. Motion carried.
Following still further discussion:
Motion was made by Durfee, seconded by Carls, to elect
Rolly Balke as Secretary of the hospital board of directors.
All were in favor. Motion carried.
At this point, President Skeie assumed leadership of the meeting.
B. Reappointments to Medical Staff. The board reviewed reapplications to
the hospital Medical Staff and the medical staff's executive committee's
recommendation for approval. Following discussion:
Motion was made by Carls, seconded by O'Brien, to approve
the following medical staff reapplications for staff
privileges at Hutchinson Community Hospital:
Active Staff: H. Cris Remucal, MD
Deleting Privileges from Active Staff: Thomas P. Kleinkauf, MD
Consulting Staff: Robert E. Heeter, MD; David I. Weinberg, MD
Courtesy Dental Staff: Joseph H. Wang, DDS
All were in favor. Motion carried.
C. Appointment of Dr. Kaplan. The board reviewed the application of Dr. Arnold
P. Kaplan to the consulting staff and the executive committee's recommendation
for approval. Following discussion:
Motion was made by Carls, seconded by Durfee, to approve
the application of Dr. Arnold P. Kaplan, gastroenterologist,
to the consulting medical staff of Hutchinson Community
Hospital. All were in favor. Motion carried.
D. OB Renovation. The architect's proposal for changes in the Obstetric area
was presented. Changes include fabric, wallcovering, and door color changes,
and the project is estimated to cost approximately $40,000. Following
discussion:
and to authoriz
Motion was made by Mullan, seconded by Durfee, to accept the the administra-
plans for OB renovations as presented by the architect A 1 for to proceed
were in favor. Motion carried. with renovation
6H
2
Annual Board of Directors Meeting - January 14, 1985
Page Three
E. Mileage Reimbursement. The board discussed the recent change in tax laws
requiring extensive record- keeping for reimbursement over and above 20.50
per mile to employees. It was felt that an amount over 20.50 was of
little advantage in view of the records needed to substantiate reimbursement.
Following discussion:
Motion was made by Carls, seconded by Durfee, to approve a change
in the mileage reimbursement to hospital employees from 230 per mile
to 20.50 per mile. Carls, Durfee, Mullan and Skeie were in
favor. O'Brien opposed. Motion carried.
F. Blue Cross /Blue Shield Vote. Graves presented a letter and list of
candidates for members -at -large to the Blue Cross /Blue Shield board of
directors. The list presented had been narrowed down by a previous
vote requested by Blue Cross. Following discussion:
Motion was made by Durfee, seconded by Calrs, to nominate
Jerry Crest of Mankato; Roger Metz of Winona; Gaylord Bridge
of Faribault; and Jeffrey Stevenson of Redwing as members -
at -large to the Blue Cross board of directors. All were in
favor. Motion carried.
G. Title III Grant. Graves informed the board that the hospital has declined
to submit final draft for a Title III grant because current funding of the
day care program through Title II, alternative care grant, and private
monies is now adequate. The grant may be pursued in the future, however,
. if the money situation should change.
H. Joint Meeting with Glencoe. The board was reminded of their joint meeting
with the Glencoe Area Health Center board of directos scheduled for Tuesday,
January 29, at 7:00 PM in the Large Conference Room. Hors d'oeurves will
be served, and a speaker from Methodist Hospital will talk to the groups
about home health care.
I. Planners. Thompson and Penrod made a presentation to the board regarding
hospital services and physician relationships. An outline of their presentation
is attached. Following discussion:
Motion was made by Carls, seconded by Durfee, to hold a joint
meeting between the board and Medical Staff on February 11, 1985,
at 5:30 PM at the Velvet Coach meeting room, for the purpose of
discussing a board/medical staff retreat. All were in favor.
Motion carried.
Statistical Report. The statistical report was presented by Graves. An overall
3 decline in inpatient census for the year was noted, along with a substantial
increase in outpatient services.
Accounts Payable. Motion was made by Durfee, seconded by Mullan, to approve
for payment the attached listing of accounts payable and cash disbursements in
the amount of $375,380.52. All were in favor. Motion carried.
0
3
Annual Board of Directors Meeting - January 14, 1985
Page Four
Financial Statements. The financial statements were presented. A loss of
$34,000 was reported for the month after subtracting price -level depreciation
and working capital requirements. The hospital was left with an unadutied operating
gain for the year of $231,294.
Departmental Reports
A. Director of Mental Health Unit. The report was presented. No unusual
comments were made.
B. Director of Nursing Services. The report was presented. No unusual comments
were made.
C. Education Coordinator. The report was presented. No unusual comments were
made.
D. Dietitian. The monthly and annual reports were presented. No unusual
comments were made.
Auxiliary Meeting Minutes. The minutes were presented. No unusual comments
were made.
Patient Satisfaction Surveys. Surveys received since the last meeting were
reviewed. No unusual comments were made.
Other
• A. Orthopedic Search. O'Brien distributed copies of a report by Durham Medical
submitted in response to inquiries by the medical center administrator
regarding the status of the search for an orthopedic surgeon. Durham had
recruited and screened 230 applicants for the position; qualified applicants
totaled nine. Only one applicant had been telephone interviewed. There were
no personal intgrviews. Durham cited reluctance to take a solo position and
the size of the town as concerns from the applicants.
Further developments will be reported to the board as they occur.
B. Copier. Rosenow presented statistics on replacement of the hospital's
IBM 3400 copier with two Xerox copiers (1045 and 1020). There would be
a cash outlay of $662 after discounts and trade -in (3400 and Savin copiers).
The hospital would be paying a net increase of $5.64 per month over current
cost. Following discussion:
Motion was made by Carls, seconded by Durfee, to approve
purchase of the copiers as presented. All were in favor.
Motion carried.
Adjournment. Motion was made by Durfee to adjourn. The meeting was adjourned
by President Skeie at 8:45 PM.
Respectfully submitted,
Zl,��u�lkonen Rolly Balks
Recording Secretary Secretary �(
LH T
Presentation by Bob Thompson and John Penrod of LifeSpan - January 14, 1985
Large Conference Room - 7:00 PM
Thompson and Penrod introduced themselves to the board. They recapped their
meetings with the hospital department heads and medical staff members, and
distributed an opinion survey to everyone present. While the survey was
being completed, Thompson spoke to the group about programs the hospital
could be involved in to reach more patients. These programs include:
1. Satellite Clinics (already have)
2. Urgicenters
3. Mobile Diagnostic Centers (getting contact started may convince
outlying patients to come to HCH)
4. CT Scanner (in the works)
5. Ultrasound and Mammography (in the works)
6. Geriatric Center
7. Health and Wellness Programs (started)
8. Chemical Dependency (already have)
9. Mental Health Unit (already have)
Specific strategies to be implemented for market planning:
1. Focus groups (meeting of small group reporting from key group of
consumers)
2. Internal marketing
3. Ratio analysis to come up with required return on investment
4. Investment protocol (Penrod relayed that at Abbott - Northwestern,
• they are required to go through a systematic presentation stating
the basis on which they are projecting volume, use, financial
performance of service, and compare this to the present system;
requests are much more thoughtful with this approach)
Thompson stressed physician relationships - H/MS /P, McSH, PPO (become part of
an established PPO or start your own). In order to promote good relationship
with the physicians, a retreat was suggested, with physicians and trustees
attending, to discuss the following issues:
1. PPO's
2. McSH Joint Ventures
3. Satellite Clinics
4. OB /GYN Recruitment
5. Internal Medicine
6. Medical Center Use of Space
7. Marketing
8. Affiliation with Multi - Hospital Group
It was agreed to contact physicians and attempt to schedule a joint meeting
for February 11, 1985, for the purpose of discussing a board/medical staff retreat.
5
HUTCHINSON COMMUNITY HOSPITAL and
GLENCOE AREA HEALTH CENTER
JOINT BOARDS OF DIRECTORS MEETING - January 29, 1985
Large Conference Room - 7:00 PM
Present From Glencoe: Duane Klaustermeier, Trustee; Bob Johnson, Trustee;
Al Gruenhagen, Trustee; George Sedivy, Trustee; John Doidge,
Administrator; Chuck Gersdorf, Executive Director; Dr. Peter Smyth, Med. Dir.
Present From Hutchinson: Rev. Thor Skeie, Trustee; Joan Ewald, Trustee;
Rolly Balke, Trustee; Norah Mullan, Trustee; Bob Durfee, Trustee;
Mike Carls, Trustee; Dr. William O'Brien, Chief of Staff;
Phil Graves, Administrator; Bill Rosenow, Assistant Administrator;
Jane Lien, Director of Nursing Services; Carolyn Decker, Dietitian;
Laurie Hulkonen, Recording Secretary; Kathleen Ogren, Hutchinson Leader
The meeting was called to order at 7:20 PM following hors d'oeurves.
President Skeie welcomed the Glencoe board to the meeting. He asked that common
concerns and fellowship be shared during the meeting. Those present introduced
themselves and gave their length of service to their respective institutions.
Gersdorf introduced the speaker for the evening, Claudia Wennerling, RN, who is
• the department director of home care at Methodist Hospital in Minneapolis.
Wennerling highlighted the advantages and disadvantages of home health care,
current trends leading to home health care, and spoke of some of Methodist's
experiences in rendering that service. (See attached.)
Discussion of Home Health Care. The group discussed Wennerling's presentation
an asked whether or not home care is the best thing for the patient. Wennerling
felt that sometimes it can be superior to that in the institution; depending on
the people. Hiring experienced RN's and therapists to assess the patient who
relate well to the physician is necessary to ensure good home care. When asked
about home care competing with the nursing homes, it was stressed that home care
is not competing because home care patients do not need 24 -hour care that a
nursing home provides. Home care is another piece the continuum of care
and not meant to replace anything already in place.
It was suggested that the hospital could perhaps fill in the gaps left by
the public health nursing service, which now supplies home health care services
in the county. Weekend, holiday, and evening hours can be scheduled for
visits if needed. Wennerling stressed that the physician support is needed;
for a service like this to survive, it is the physicians who must refer
patients.
Wennerling felt that a joint venture between the two hospitals would be
beneficial because driving distances to the patients in the service area
are so far, and there are two points (hospitals) to go out from in order
• to reach the patients. This should help keep costs down.
joint uoaro ntg. - i /zwts5
Page Two
Mobile Ultrasound and Mammography. A joint program for mobile ultrasound
and mammography is being pursued because neither hospital at present has large
enough base to pay for initial cost of equipment and provide a fair return
on investment. The Hutchinson Hospital has bought a mammography unit, and Glencoe
now contracts for services elsewhere. The plan at this time is to buy a van,
hire a technician, and shuttle the van back and forth between Glencoe and
Hutchinson.
The boards were encouraged by Dr. Smyth to think along the line of joint
ventures of this type, which can work out to be to everyone's advantage.
Preferred Provider Or anizations. The group discussed the fact that health
maintenance organizations s are currently working to get into our area.
Graves said Hutchinson Hospital feels a real threat from HMO's because our
contract with Blue Cross automatically extends any discounts allowed to HMO's
to Blue Cross.
Preferred provider organizations (PPO's) were discussed. PPO's operate
differently from HMO's and are more attractive to an administrator because
the hospital and doctors can get together and write a plan to sell to any
group. If a patient receives primary care at Hutchinson, for example, he will
not have to pay a deductible; if he goes to Waconia, however, he will have to
pay a higher amount (deductible) for the service in order to access the system.
Money generated by a PPO goes toward lower prices for the group. HMO's are
owned by stockholders, so money made goes to the stockholders and not to the
physicians or to lower patient costs.
Gersdorf asked the boards to let he and Phil know whether or not they should
continue to work together on this.
Ad4ourrm�ent. There being no other items for discussion, the meeting was
adjourned n at 9:00 PM.
Respectfully submitted,
�C�GCL��CG` �i..�. -r✓
ur a Hulkonen Rolly Balke
Recording Secretary Secretary
LH
0
Presentation by Claudia Wennerling, RN (Methodist Hospital) - 1/29/85
There will be four times the need for health care now being given by 1995 .
to serve the aging population, which is estimated to be 34 million people over
65 by 1995. Trends are toward cost containment, attitudinal changes in younger
physicians, higher technology, and teaching the family to perform a service
for the patient.
Home health is now provided by public health agencies, hospital agencies,
and private agencies. Services provided are PT, RT, nursing, and speech
therapy:
Service Provided Supported By Provided By
Health Promotion State b County
Tax Dollars
Health Maintenance State b County
(Unskilled) Tax Dollars
Private Pay
Health Restoration Private Pay
HMO
3rd Party Payor
Public Health
Agency
Public Health
Agency
Proprietary
Medicare- Certified Proprietary
- Public Health Agency
- Home Health Care Agency
Proprietary
(For Profit)
Criteria for Reimbursement:
Agency must be surveyed by State of MN and certified as a provider.
- Services ordered and included in treatment plan by physician
- Unstable condition (stable not covered)
- Homebound (not necessarily bed - bound)
- Require skilled services
- Part -time (visits)
- Intermittent
Medicare pays only amount of time needed to provide service, not time it takes
to travel to and from patient. A patient can't need a home health service every
day indefinitely, but is allowed to use it every day for up to three weeks.
Wennerling said that Methodist Hospital's criterion for service is that the
patient must live within the service area (defined as within 25 -mile radius).
Anyone living outside that area is referred to another service.
Home Services (Non- Medicare
Payment sources for these services are private pay and, contingent on case,
by an HMO or private insurance. Services provided are unskilled (usually),
with all categories of service available, and can fit the family's schedule.
Non - Medicare services are most frequently provided by home health aides and
• homemakers.
Wennerling stressed that home care is not a panacea. It is not a substitute for
patients needing care provided in an acute care institution or custodial care
provided in a nursing home.
fJ
Wennerling Presentation - 1/29/85
Page Two
Advantages of Hospital -Based Home Care Services
1. Discharged patients can remain in the system.
2. Continuity of care.
3. Timely response to referral (nurse might meet the ambulance at the
patient's home following discharge to arrange things with the famil
right away rather than having to wait hours or days before doing sol
4. Multiple hospital services avialable.
5. Quality control - JCAH certification adds legitimacy to services.
6. Community public relations can be strengthened (home care nurse can
soften the feeling of being hurried out of the hospital - "they must
care about me if they're sending someone out to take care of me ")
7. A potential revenue source.
She encouraged the boards to identify other agencies presently providing services
in our service area. Those might include public health agencies, other
hospital -based agencies, free - standing proprietary agencies, and others (HMO's,
physicians).
The next step is to determine the geographic service area for home care
delivery and study that service area. The demand for services in different
geographic areas is best done through a quantitative approach, using a
formula (the best model available), utilizing current utilization data from
existing agency (if available), and conducting a retrospective review of
records (recommended).
Advantages for hospital -based providers include:
• 1. Support Services
2. Technical Specialties
3. JCAH - lends credibility
4. Add -on of 13% (by Medicare on hospital cost caps)
5. Share insurances.
6. Cost -based reimbursement (not prospective pay system)
7. Seen as a part of the hospital - quality
Some disadvantages for hospital -based providers are:
1. Step -down method of accounting (consequently, costs are
higher for hospital -based than for free - standing agency)
2. Wage rates (help keep quality personnel)
3. Present policies /systems
4. More difficult to measure reports
5. Lose operating flexibility
Predictions for the future include:
1. Rapid market growth accelerated by cost containment procedures
2. Increasing clinical complexities of home health care services
3. Increasing competition for control of patient
4. Moderation in price increases - emphasis at this time is to build
• up agencies rather than turn huge profits
5. Increasing interest in contractual relationships
6. Likely growth of HMO's
I
Wennerling Presentation - 1/29/85
Page Three
Wennerling stressed that hospital -based home care can't work without total
hospital involvement - business office, central supply, etc., must work together
toward the end result.
Typical charges for skilled nursing visits are $60 ($38 direct costs, plus
$22 indirect). Methodist carries 75 patients, with 6 RN's making 700 visits
per month. Patients might be seen once a month, twice a week, or each
day.
Wennerling said a hospital should have 6500 discharges per year to warrant
a hospital going into home health care. A home care department should make
400 vits per month to break even.
She recommended Johnson & Johnson's booklet entitled "Everything You Wanted
to Know About Hospital -Based Home Health Care" as an excellent overview of
the issue. She also relayed that there is a legislative move to license
agencies in this business, so the hospitals might want to move as rapidly
as possible.
LH
0
1d
HUTCHINSON COMMUNITY HOSPITAL
SPECIAL BOARD OF DIRECTORS MEETING - January 29, 1985
. 9:00 PM - Small Conference Room
Present: Rev. Thor Skeie, President; Joan Ewald, Vice President; Rolly Balke,
Secretary; Norah Mullan, Trustee; Bob Durfee, Trustee; Mike Carls,
Trustee; Dr. William O'Brien, Chief of Staff
Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant
Administrator; Jane Lien, Director of Nursing Services; Laurie
Hulkonen, Recording Secretary; Kathleen Ogren, Hutchinson Leader
A short business meeting was held following the joint meeting with the
Glencoe Area Health Center Board.
The meeting was called to order at 9:02 PM by President Skeie.
Accounts payable received since the last meeting, needing to be paid before
the end of January, were presented to the board. Following discussion:
Motion was made by Durfee, seconded by Mullan, to approve
for payment the attached listing of accounts payable and
cash disbursements in the amount of $160,785.32. All were
in favor. Motion carried.
•There being no further business, the meeting was adjourned at 9:10 PM by
President Skeie.
Respectfully submitted,
,)LA:�
L-d-U/lrie Hulkonen Rolly Balke
Recording Secretary Secretary
LH
•
4 -q(q)
0 CURFOU PERIOD
tLTIMINSON CMMIITY HOSPITAL
BUXWr COMPARISONS - NATURAL CA7BGORIFS
For One Month Ended January 31, 1985
PATIM RE VEME
Daily Hospital Service
$140,378 $1849973 $(44,595) Medical Nursing Units
21,090 41,415 (20,325) Mental Health Unit
266,983 277,600 (10,617) Ancillary
$428,451 $503,988 $(75,537) Goss Patient Revenue
$140,378 $184,973 $(44,595)
21,090 41,415 (20,325)
266,983 277.600 (10.617)
$4289451 $503,988 $(759537)
51522
(179152) 22.674 Less: Discounts 6 Allowances
5,522 (17,152)
22,674
159638
2,486
0
$4339973
$486,836 $(52,863) Net Patient Revenue
$433,913 $486,836
$(529863)
12,261
9,519 2,742 Other Operating Revenue
12,261 91519
2,742
179430
17,606
(176)
$446,234
$496.355 $(50,121 - Total Operating Revenue
$446,234 $496.355
$(50.121)
3,733
(29575)
$2209036 $255,212 $(35,176)
399225
459530
(6,305)
10.124
159638
2,486
0
99245
(1,665)
,„ '3
15,073
(5,070)
459363
379581
7,782
179430
17,606
(176)
3,421
69031
(2,610)
19158
3,733
(29575)
4,661
4,620
41
1,858
19483
375
195011
199282
(271)
89815
13,111
(4,296)
Salaries
Brplcyee Benefits
Medical & Other Fees
Raw Food
Drugs
Medical & Other Supplies
Utilities
Building & Equipment Repairs
Rental Fuse
Insurance
Interest
Depreciation
Other EWenses
$396,685 $444,145 $(47,460) Total Operating Expense
49,549 52,210 (2,661) Operating Inane
$2209036
$255,212
$(359176)
39,225
45,530
(6,305)
18024
159638
29486
19580
99245
(1,665)
109003
159073
(5,070)
45,363
37,581
7,182
17,430
179606
(176)
39421
69031
(29610)
19158
39733
(2,575)
4,661
4,620
41
19858
19483
375
199011
19,282
(271)
8,815
13,111
(41296)
$3969685 $444,145 $(47,460)
49,549 52,210 (2,661)
Add (Deduct)
Non-Operating Revenue (Expense)
Price -Level Depreciation
_(20,812) (20,812) - -- And Working Capital (20,812) (20,812) - --
$28,737 $31,398 $(2,661) Excess Revenues over Expenses $28,737 $31,398 $(21661)
Ll
HUTCHINSON COMMUNITY HOSPITAL
JOINT MEDICAL STAFF AND BOARD OF DIRECTORS MEETING - February 11, 1985
• Velvet Coach - 5:30 PM
Present From Medical Staff: Herbert R. Billman, MD; Carl 0. Bretzke, MD;
John 0. Fluegel, MD; George R. Gordon, MD; Grant L. Griebie, MD;
Robert L. Hegrenes, MD; Dan W. Huebert, MD; Thomas P. Kleinkauf, MD;
Kenneth H. Peterson, MD; H. Cris Remucal, MD: George R. Smith, MD;
William J. O'Brien, MD (Chief of Staff -also on hospital board)
Absent: None
Present From Hospital Board: Rev. Thor Skeie; Mike Carls; Joan Ewald
Absent: Rolly Balke; Norah Mullan; Robert Durfee
Others Present: Brenda Maiers, Medical Center Administrator; Philip G. Graves,
Administrator; Willard H. Rosenow, Assistant Administrator; Jane Lien,
Director of Nursing Services; Robert Thompson, Life Span; Bill Gedge,
Select Care
Skeie welcomed the group and explained the purpose of the meeting and commitment
that both groups need to have in working together for better health care. Skeie
turned the meeting over to Graves, who introduced Bob Thompson of Life Span,
the long range planning consultant hired by the hospital. Thompson gave an over-
view of the planning process thus far. He reported generally about the findings
from the questionnaires completed by the three groups surveyed (medical staff,
board, and hospital management). Thompson also stressed the importance of
physician - hospital relationships and the growing trend toward working together
to achieve common goals.
Bill Gedge of Select Care was then introduced. Select Care is a preferred provider
organization that was created by Abbott - Northwestern Hospital and now includes
several other hospitals. Gedge explained the difference between PPO's and HMO's
and specifically compared Select Care to Physicians Health Plan, where one would
improve on benefits as opposed to the HMO discounting benefits. The general
consensus of those present was that a PPO is the direction they preferred to
explore further. The main area of interest centered around senior citizen programs
because of the aggressive marketing campaign being done in the area by the
Physicians Health Plan. Gedge indicated he would obtain more information for
the group on how soon they could enter into the market and forward that information
to Graves.
The issue of cost was discussed. Start -up fees would be $150 per bed, or 51 of
PPO patient revenue estimate for the hospital and $150 per physician participating
in the plan. There would be no additional cost for the "Over 65" program. ( Gedge
will find out more about what it would take to be involved in the Senior Program
and report back.) Other costs include a brochure that can be customized to fit
•our hospital; advertising directed by the hospital (Select Care prefers to rely
on 1:1 contacts rather than advertising to the public); time involved with
contacting carriers and community meetings; and marketing (charged at a negotiated
hourly rate).
-�(4) I
-Joint Medical Staff and Board of Directors Meeting - 2/11/85
Page Two
Strategy in pursuing this issue was discussed. Glencoe and Hutchinson hospitals
.have discussed forming a PPO at a previous meeting. Whether or not Glencoe and
Hutchinson do this together, or whether Hutchinson does it alone, it was agreed
that physicians and board should work together because neither group could accomplish
this alone. The spirit of cooperation has to prevail in order to pull it together.
Both the physicians and hospital board members are going to contact their counterparts
in Glencoe to decide if this project is worthwhile.
There being no further business to discuss at this time, the meeting adjourned
at 9:30 PM.
pectfully s it e ,
Philip G Graves Rolly Balke
Recording Secretary Secretary
PGG:lh
0
•
A
HUTCHINSON COMMUNITY HOSPITAL
• REGULAR BOARD OF DIRECTORS MEETING - February 19, 1985
Large Conference Room - 5:15 PM
Present: Rev. Thor Skeie, President; Joan Ewald, Vice President; Rolly Balke,
Secretary; Norah Mullan, Trustee; Mike Carls, Trustee; Dr. William
O'Brien, Chief of Staff
Absent: Bob Durfee, Trustee
Others Present: Philip G. Graves, Administrator; Jane Lien, Director of Nursing
Services; Kathleen Ogren, Hutchinson Leader; Laurie Hulkonen, Recording
Secretary
The meeting was called to order by President Skeie at 5:45 PM.
Minutes of Past Meetings. The minutes of the January 14, 1985, annual meeting
were presented. Graves asked for clarification from the board on the motion to
accept the architect's bid for OB renovation work. The board requested that
the phrase "and to authorize the administrator to proceed with renovation" be
added to the minutes. Following discussion:
Motion was made by Carls, seconded by Ewald, to approve both the
• minutes of the January 14, 1985, annual meeting of the board of
directors, as amended, and the minutes of the January 29, 1985,
joint meeting with the Glencoe Area Health Center board as presented.
All were in favor. Motion carried.
Medical Staff Meeting Minutes. The minutes were presented by O'Brien. No unusual
comments were made.
New Business.
A. Foundation. Graves presented a request from the Hutchinson Community Hospital
Foundation, Inc., for a loan of $5,000 to cover printing costs for their
first public appeal for donations. The loan would be repaid when sufficient
monies have been received in donations. He relayed the foundation board's
enthusiasm for the venture. Following discussion:
Motion was made by Balke, seconded by Ewald, to make a loan
of $5,000 to the Hutchinson Community Hospital Foundation, Inc.,
for printing and promotional costs. All were in favor. Motion
carried.
B. Carpet Replacement. The capital expenditure request for carpet replacement
at the nursing station and orange lobby areas was presented. Following
discussion:
• Motion was made by Carls, seconded by Mullan, to approve the
request for carpet replacement. All were in favor. Motion
carried.
4 --QM 3
n
U
Regular Board of Directors Meeting - 2/19/85
Page Two
C. Preferred Provider Organization (PPO). The board spent time discussing
PPG's, HMO's, and their methods of operation. Graves explained that
Select Care of Abbott - Northwestern, the PPO the hospital is looking at,
will come in and work with assisting local insurance brokers to prove to
businesses that their employees can save money by getting their health
care in Hutchinson. This will just build on the existing plan, and will
not require the hospital to create their own insurance company as a PPO
unless a specific program is set up for senior citizens.
Following considerable discussion, a conference call was placed to Bill Gedge
of Select Care, who had offered to answer any questions the board might ask.
Gedge described the PPG's marketing plan of approaching associations or
groups, rather than individuals, to get all their members into the plan.
Select Care works with large groups and groups as small as two, but prefers
to go after those groups most likely to
as much time as it takes to market the
brokers.
sign up. The PPO is willing to spend
plan to the groups and their insurance
Select Care has not had much experience in rural areas but has recently
signed Morris Hospital and eight of their physicians. Gedge explained that
the program is usually established with the hospital employees, which
provides some credibility to the plan for other employers somewhat hesitant
to try something new.
The following costs were discussed:
A. Senior Program: No cost to hospital (cost built into
the premium)
B. Under 65 Program: Costs are purely marketing, which
depends on the hospital's expertise in steering to or
from employers
C. Brochure: A standard brochure is available and can
be changed to fit Hutchinson Community Hospital
D. Time Costs: Time spent with carriers, community meetings,
local Chamber of Commerce, etc.
E. Advertising: Any advertising costs would be incurred at
the direction of the hospital. Select Care's approach has
been to rely on one -to -one contacts with key administrators
rather than advertising to the masses.
F. Start -up Fee: $150 per bed, or 5% of PPO patient revenue
estimate.
G. Physician Fee: $150 per physician
H. Marketing: Charged at a negotiated hourly rate.
Gedge was asked to detail costs as he perceived them to be and get that
information to Graves as soon as possible, including start -up and ongoing
costs.
Gedge mentioned a meeting the next Monday evening with Northwestern National
Life (NWNL) Insurance Company to discuss a program for Hutchinson Technology,
• Inc. NWNL is marketing the Select Care plan in the cities, and they feel
their benefit in participating in this is not losing so much business to
HMO's, their direct competitors. Select Care, as part of Abbott - Northwestern,
sees a benefit as being one of the referral hospitals in the plan and,
therefore, they will receive more patient admissions.
Regular Board of Directors Meeting - 2/19/85
Page Three
(C.) Graves will wait for Gedge's written report and confer with President Skeie
toto decide if there is need for a special meeting on this subject.
D. Trustee Replacement Candidates: The board reviewed a listing of candidates
suggested at previous meetings and discussed the needs of the board.
Participation from the hospital service area outside of Hutchinson and
the perceived need for women's participation were mentioned as criteria to
consider. The following additional candidates were suggested:
Dori Johnson Sheri Hukreide
June Knutson Warren Klammer (Stewart)
John Keefe Joann Peterson
Don Hartung (Cosmos) Syd Miller
Elroy Wagner (Brownton) Pat Bonniwell (Dassel)
The board was asked to consider further candidates for replacement and
possible expansion of the board, if necessary, to include input from
outside the city limits.
E. Staff Reappointments. O'Brien presented the recommendations by the medical
staff executive committee for approval of staff reappointments. The board
reviewed the recommendations. Following discussion:
Motion was made by Carls, seconded by Balke, to reappoint
the following physicians to their respective staffs:
• Consulting Staff: Daniel Frenning, MD
Allied Health Staff
James P. Felling, PhD
Courtesy Staff: Grant L. Griebie, MD (non - surgical privileges)
All were in favor. Motion carried.
Statistical Report. The statistical report was presented. Average occupancy
for the month was 40 %. Admissions as a whole were down - Hutchinson admissions
had increased, but patients from surrounding areas were down. OB and medical/
surgical admissions from surrounding areas were also down from last year.
It was suggested that the hospital review a listing of births from the Bureau
of Vital Statistics to find out how many people with Hutchinson addresses are
born in Waconia or Glencoe hospitals. This might give the hospital an idea
of where some residents are going to receive their health care.
Accounts Payable. Motion was made by Mullan, seconded by Ewald, to approve for
payment the attached listing of accounts payable and cash disbursements in the
amount of $532,843.28 (including $160,785.32 previously approved). All were in
favor. Motion carried.
Financial Statements. The financial statements were presented. The hospital
• realized a net gain of $28,000 for the month after funding price level depreciation.
Expenses for the year are under those of the previous year.
•
•
C1
Regular Board of Directors Meeting - 2/19/85
Page Four
Departmental Reports
A. Administrator's Report. The report was presented. No unusual comments
were made.
B. Director of Mental Health Unit. The report was presented. No unusual
comments were made.
C. Director of Nursing Services. The report was presented. No unusual
comments were made.
D. Education Coordinator. The report was presented. No unusual comments
were made.
E. Dietitian. The monthly and annual reports were presented. No unusual
comments were made.
Auxiliary Meeting Minutes. The minutes were presented. No unusual comments
were made.
Patient Satisfaction Surveys. Surveys received since the January meeting were
reviewed. No unusual comments were made.
Other
A. Orthopedic Surgeons. The board briefly discussed the current search for an
orthopedic surgeon. Suggestion was made to negotiate a contract, while this
search is taking place, with the Waconia surgeons to include a list of
operations to be performed at Hutchinson.) txAxnxgo il) txx7txxnxxllxnxfjcxxpxjt)t)txxx ( )r
1tkKyxxdnicxxRaxaxxxkaxpitaix Graves will pursue this further in the near
future.
B. OB /GYN. Recruitment of an OB /GYN specialist for the medical center was
mentioned. While this search is going on, it was suggested that the hospital
propose a joint venture to Western OB /GYN of Waconia (our present provider)
for OB /GYN services in Hutchinson. This will also be pursued by Graves.
C. Planners. The board discussed their level of satisfaction with the hospital's
long range planning consultants. The planners will be at the next hospital
board /medial staff joint meeting on Monday, March 11, to further discuss
the hospital's long range plans.
Adjournment. Motion was made by O'Brien to adjourn the meeting. President Skeie
adjourned the meeting at 9:30 PM.
Respectfully submitted,
Laurie Hulkonen
Recording Secretary
LH
Rolly Balke
Secretary
HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS STATISTICAL REPORT
FOR February
1985
YR.
THIS YR.
BUDGET YR.
AST
MONTH
THIS
�! j
LAST
TO DATE
TO DATE
TO DATE
VARIANCE
ADMISSIONS
173
144
ACUTE
383
317
398
(
81)
15
21
MHU
36
36
34
2
5
7
DETOX
11
12
14
(
2)
193
172
TOTAL
430
365
446
(
81)
AVE.DAILY CENSUS
23.5
22.9
ACUTE
27.4
23.2
2.8
5.8
MHU
5.7
4.2
0.4
0.4
DETOX
0.3
0.4
26.7
29.1
TOTAL
33.4
27.8
CENSUS DAYS
727
641
ACUTE
1645
1368
1741
(
373)
88
161
MHU
339
249
316
(
67)
11
12
DETOX
19
23
23
0
826
814
TOTAL
2003
1640
2080
(
440)
AVE. LENGTH OF STAY
(BASED ON DISCHARGES)
4.2
4.5
ACUTE
4.5
4.3
6.2
7.0
MHU
9.4
6.6
2.4
2.4
DETOX
1.8
2.4
4.3
4.6
TOTAL
4.9
4.5
AVE. x OF OCCUPANCY
42.6%
41.6%
ACUTE
49.8%
42.2%
26.61.
51.5%
MHU 5 DETOX
49.7%
38.4%
39.8%
43.4%
TOTAL
49.8
41.5%
NEWBORN
26
29
ADMISSIONS
62
55
62
(
7)
2.8
3.2
AvE. DAILY CENSUS
3.3
3.0
88
89
CENSUS DAYS
200
177
205
(
28)
3.5
3.1
AvE. LENGTH OF STAY
3.2
3.3
47.3%
53.0%
AvE. z OF OCCUPANCY
55.6%
50.0%
104
93
SURGERY VISITS
205
197
211
(
14)
73
66
RECOVERY ROOM
153
139
159
(
20 )
86
77
GENERAL ANESTHESIA
168
163
174
(
11)
14
13
LOCAL ANESTHESIA
28
27
28
(
1)
230
250
EMERGENCY ROOM VISITS
499
480
513
(
33)
110
89
EKG'S
198
199
199
0
8
7
EEG'S
12
15
12
3
11550
10883
LABORATORY TESTS 19661
22433
19613
2820
633
670
PT TREATMENTS
2242
1303
2456
(
1153 )
453
450
X -RAY TESTS
937
903
918
(
13)
OT /RT
32
47
PATIENTS
80
79
77
2
319
SESSIONS
560
551
536
15
29
4J32
1460
OUTPATIENT SERVICES
2380
2889
2456
433
497
530
HOT MEALS ON WHEELS
803
1017
980
37
32
36
AMBULANCE RUNS
58
68
58
10
778
495
RESPIRATORY THERAPY
1130
1273
1041
233
22
21
CCU /ICU ADM.
47
43
39
4
46
48
CCU /ICU CENSUS DAYS
108
94
89
5
PUBLISHED IN THE
TUESDAY, FEBRUARY
TUESDAY, FEBRUARY
HUTCHINSON LEADER
19, 1985
26, 1985
PUBLICATION NO. 3382
• NOTICE OF PUBLIC HEARING ON A HOUSING PLAN
AND PROGRAM AND A PROPOSED PROJECT UNDER
THE MUNICIPAL HOUSING PROGRAMS ACT,
MINNESOTA STATUTES, CHAPTER 462 C
THE CITY OF HUTCHINSON, MINNESOTA
NOTICE S HEREBY GIVEN that the governing body of the City of
Hutchinson, Minnesota (the "City"), will meet on March 26, 1985 at 8:00 p.m. at
the City offices in Hutchinson, Minnesota, for the purpose of conducting a public
hearing on a Housing Plan and Program and a proposal that the City issue its
revenue bonds under the Municipal 'Housing Programs Act, Minnesota Statutes,
Chapter 462C, as amended, in order to finance the cost of a project. The proposed
project will consist of acquiring land and renovating a building thereon for use as
an 18 unit residential rental facility. The Project is located at 4 Main South in the
City of Hutchinson, Minnesota, which is legally described as: Lot 1, North 18 feet
of Lot 2, Block 8, South half of the City of Hutchinson, County of McCloud. The
current use of the property is the Hutchinson Hotel. The proposed project will be
owned by F do T Joint Venture, a Muuiesota general partnership, for use in their
business. The estimated total amount of the proposed issue is $600,000. The bonds
shall be a limited obligation of the City and the bonds and interest thereon shall be
payable solely from the revenues pledged to the payment thereof, except that such
bonds may be secured by a mortgage and other encumbrance on the project. No
holder of any such bond shall ever have the right to compel any exercise of the
taxing power of the City of Hutchinson to pay the bonds, or the interest thereon,
nor to enforce payment against any property of the City except the project.
All persons interested may appear and be heard at the time and place set
forth above.
Dated: February 13;, 1985
0
BY ORDER OF THE CITY COUNCIL
OF THE CITY OF HUTCHINSON
By
City minis ra r
Charles Bailly & Company
Certified Public Accountants
Parkdale Four, Sulk 300
5353 Gamble Drive
Mlemapolls, Mlnnewta 55419
Telephone (912) 548-0404
Mr. Gary Plotz
City Adminitrator
City Hall
37 Washington Avenue West
Hutchinson, MN 55350
Dear Gary:
March 20, 1985
Oli3ees in Mhuresota, i
Montana, North Dakota
and South Dakota
Asoolates m principal cities
of Urdted States, Canada,
Medmo, Europe
and Ada
i
Q��1g2o� 223
S
y Mfi 19$5 �N
CEl VI I] 00
i
9G�£2���ow
Re: Hutchinson Hotel Project
(Frank Fay)
We have been engaged to review the finanical information on the above
project which is to be acted upon by your City Council. Since the data we have
received is not complete at this time, we are unable to submit a letter to you
on the results of our review.
When we receive the complete information on the project, we will
follow through accordingly.
CLR:bjs
Sincerely,
CHARLES BAILLY 6 COMPANY
By (r.P.A.
Charles L. Roland Jr.
- i
STEFANIE N. GALEY
Attorney at Law
March 21, 1985
Mr. Gary Plotz
City Administrator
City of Hutchinson
37 Washington Avenue West
Hutchinson, MN 55350
Re: Rehabilitation of Hutchinson Hotel
Dear Mr. Plotz:
HOLMES & GRAVEN
CHARTERED
170 Pillsbury Center, Minneapolis, Minnesota 55102
Telephone 612133 &1177
As we discussed in our phone conference of March 20, 1985, we are recommending
that the City Council of the City of Hutchinson take the following actions with
respect to the Hutchinson Hotel Project at its meeting on March 26th:
1. Adopt Housing Plan - resolution attached. Since the adoption of a
housing plan requires 30 days' published notice (which has been given), and the plan can
be adopted without any project-specific references (which will be added later as a
Program to be adopted after a separate public hearing), there is nothing preventing
adoption of the housing plan at this time. Therefore, we recommend that you go ahead
with this action at this time.
2. Tax Increment Project —The City Council can continue the public
hearing as per the advice of your financial consultant. Alternatively, the City could, if
it chooses, adopt the tax increment plan amendment, since it is not developer -
specific. The City should meet with the County and School District as scheduled
whether or not the hearing is continued; a second meeting with the County and School
District will not be necessary.
3. Commercial IDBs and Housing Revenue Bonds —The City Council
should establish a new public hearing and cause notice of such hearing to be published
(two resolutions with form of notice attached). The republication is necessary because
of the change of development entity. The former notice would not comply with the
requirements of Section 103(k) of the Internal Revenue Code of 1954, as amended,
because of the change from a general partnership to a limited partnership. Although
we discussed the possibility of leaving the name blank to be inserted later, Ihave been
advised by Frank Fay that the new developer will be Parkview Plaza Limited
Partnership. Therefore, the notices are complete other than the date of the hearing,
which must be at least 15 days after the notice appears in the paper. I assume you will
set the date and publish notice accordingly.
Please advise if I can be of any further assistance.
Sincerely,
S Galey
SNG/bjm
Enclosures
cc: Frank Fay � '
•
VALUATIONS
Jurisdiction
City of Hutchinson
IMPACT ON TAX BASE
Jurisdiction
City of Hutchinson
I.S.D. No. 423
McLeod County
IMPACT ON MILL RATES
Jurisdiction
City of Hutchinson
I.S.D. No. 423
McLeod County
E
CITY OF HUTCHINGON
FRANK FAY HOTEL REDEVELOPMENT
TAX INCREMENT PROJECT
Original
Assessed Value
$54,189
Tax Base
$44,863,754
74,573,566
18290679941
Current
Mill Rate
48.574
49.809
29.226
127.609
W
Current
Assessed Value
$46,384
Original
Assessed Value
as Percentage
of Jurisdiction
.001208
.000727
.000298
Potential
Tax Increment
Generated
$11.214
$11.499
$6,747
$29.460
Projected
Assessed Value
$285,058
Projected
' Assessed Value
as Percentage
of Jurisdiction
.006353
.003822
.001565
Potential Mill Rate
Decrease if Developmentl
Occurred without Tax
Increment Financing
.25 mills
.15 mills
.04 mills
CvZy;aVof G-yy
Hutchinson City Council
ATIN: Pat Mikulecky
Hutchinson, MN 55350
In consideration of the fact that due to the results of an auto
accident of May 23, 1984, my health is such that I am not able to
be present at the hearings as it relates to that which is commonly
known as "The Hutch Hotel ", Hutchinson, MN. I hereby request this
being entered into the hearing minutes on the Housing Revenue Bonds
and Tax Increment Financing March 26, 1985. I have asked Alderman,
Pat Mikulecky to read the following:
MAYOR STEARNS AND FELLOW ALDERMEN:
I have recently been informed that the present owner of what is
commonly known as the Hutch Hotel property is requesting tax
increment in the amount of $ 285,000.00. He's also including a
request for the City of Hutchinson to lease a parking lot, this in
my opinion is in gross excess of common courtesy.
With information obtained from the McLeod County Court House, the
estimated market value for the Hutch Hotel for 1984 was $ 128,800.00,
how can a proposed purchase of $ 285,000.00 be justified?
Mr. Fay is a real estate broker and should have knowledge that
apartment units, including land and garages are able to be provided
at a cost of approximately 28,000 - 32,000 dollars per unit, new!
I have not seen any reports as to the existing tenants on the main
floor of the building, vacating their leased areas, therefore, based
on that, there would be no new tenants of the main level. The super
structure is being left in place and not changing substantially the
esthetics value and /or character of the property. It would appear
that based on the amount of hou*ing units being provided, that the
request for tax increment funds and the parking lot would be approximately
half of what a new unit could be built for. Without tax increment
financing all the new generated tax dollars would go for the operations
of the city, county, and school district # 423.
The fact of the upper levels of the Hutch Hotel being shut down should
have no bearing on these financing requests. The building was purchased
accordingly and Mr. Fay choose not to maintain the building, to meet
the standards as established.
As reported the project has previously been approved by the Hutchinson
Community Development Corporation and the Hutchinson Redevelopment
Authority without having provided a total disclosure as to how the
project and financing would affect the tax payers of Hutchinson. With
information reported in the Hutchinson Leader, I don't think it's
proper to use the Hutchinson city name without a disclosure as to the
liabilities and costs incurred by the city which may affect the tax
payers. This is improper and unjust.
Why is the Hutchinson Housing and Redevelopment Authority becoming
involved to privately owned ventures? With a management rate of
$ 250.00 per unit, per year or a total of (19 x 250) - $ 4,750.00, who
• will benefit?
` Page 2
At a estimated value of approximately $ 30,000.00 per living rental
unit including the value of the parking lot and the tax increment
funds, how much more or less than $ 40,000.00 per year would the tax
payers be contributing to Frank Fay or his heirs or assigns? Yes,
could this be approximately $ 40,000.00 per year or yes, could this
be a total benefit of $ 800,000.00 to Frank Fay?
Why is it such that the tax payers have to request this type of
information when it should be provided total and complete through
staff and /or organizations approving a project requesting tax dollars.
I am not familiar with Mr. Fay supporting the renovation of the Old
Armory or the development of the Hutchinson Mall for IRB bonds, how
can he now justify the request he has made?
With information provided, the expansion of the Hutch Hotel that
is being proposed does not include for a competitive bid, therefore,
profit costs, etc., are at the discretion of those that develope it.
In my judgment, what is being requested is a request of the tax payers
to subsidize a project which is already owned by the party associated
with the development.
To manage and subsidize a project for Frank Fay, who in my opinion,
is a clever speculator, not a developer, is unjust to those who
have developed and manage their own property at their own expense.
Affidavits to the following listed items, should be obtained, then
and only then can a proper hearing be provided.
1. Does Mr. Fay own the property; commonly known as the Hutch Hotel?
2. Who did Mr. Fay purchase the property from?
3. How much did Mr. Fay pay fog the property at the time of purchase?
4. How much was applied to the down payment at the time of purchase?
5. Who will receive the $ 4,750.00 per year for managing the property?
6. What is the occupancy factor for Park Towers for the year 1984?
7. What is the financial statutes for Park Towers for the year 1984?
8. What is the occupancy factor for the Evergreen Apartment complex
for the year 1984?
9. Is the Housing Authority establishing a rate of, how many dollars
per unit, per month, guaranteed by the government, for the repayment
of the debt?
10. Is the dollar value that may be established by the Housing Authority
then going to be subsidized by tax dollars?
11. What is the valuation established for each completed apartment unit?
12. What is the appraisal valuation estimated by the County Assessors
office for the completed project?
13. What provisions are in the agreement so that the property can not be
exchanged, sold or transferred prior to all bonds and /or mortgages
for said project paid in full?
14. Who will own the Hutch Hotel property after the city has provided
rental of the property and when the tax payers may have guaranteed
the rent income?
wage 3
15. How much-are the relocation costs?
16. What are the names of the board members of the Hutchinson Housing
and Redevelopment Authority?
17. What are the names of the board members of the Hutchinson Community
Development Corporation?
18. With the minutes provided the city council as to the claimed
support given by the Hutchinson Housing and Redevelopment
Authority and the Hutchinson Community Development Corporation,
which members voted their support?
19. What statutes are provided, whereby a property owner already
claiming ownership of a property, has the right to obtain tax
increment funds as it-relates to the acquiring of ownership of
a property for development which already exists.
20. What will happen if the improvement of the project is not completed
to the value of $ 1,500,000.00?
21. What guarantee by affidavit that the improvements proposed will not
be reduced after the hearing is closed and the granting of the
bonds, which if said improvements are reduced, would in effect
change the valuation established at the time of the hearing?
22. What is the requirement, regarding the calling of a hearing as to
the time frame required by law as it relates to the $ 600,000.00
housing bond, $ 500,000.00 Industrial Revenue Bonds, and the
$ 285,000.00 tax increment financing?
23. What collateral is pledged to repay the proposed leased
parking lot?
I hereby object to the providing bf tax increment financing for this
project. The leasing of any city parking facilities, and having the
HRA manage the housing units.
James G. DeMeyer
364 Larson Street
Hutchinson, MN
0
\J
RESOLUTION NO. 8007
0 '
ADOPTING A HOUSING PLAN PURSUANT TO MINNESOTA
STATUTES, CHAPTER 462C AND RATIFYING SUBMISSION
OF THE PLAN TO THE SIX EAST REGIONAL DEVELOPMENT
COMMISSION.
WHEREAS, pursuant to the Minnesota Municipal Housing Act, Minnesota
Statutes, Chapter 462C (the "Act "), the City of Hutchinson (the "City ") is
authorized to adopt a housing plan and carry out programs for the financing of
multifamily housing which is affordable to persons of low and moderate income;
and
WHEREAS, the Act requires adoption of the housing plan after a public
hearing held thereon after publication of notice in a newspaper of general
circulation in the City at least thirty days in advance of the hearing; and
WHEREAS, notice of a public hearing on a proposed housing plan (the "Plan")
was published in The Hutchinson Leader, a newspaper of general circulation in the
City, on February 7, 1985 and February 14, 1985; and
WHEREAS, the City has on this date conducted a public hearing on the Plan;
and
WHEREAS, the Act further requires submission of the Plan to the Six East
Regional Development Commission for review and comment;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson:
1. That the Housing Plan of the City before the City Council on the
date hereof is hereby in all respects adopted.
2. That the submission of the Plan to the Six East Regional
Development Commission is hereby ratified and approved.
ADOPTED: March 26, 1985
ATTEST:
0
City Clerk
Mayor
5, a, (2)
RESOLUTION NO.
RESOLUTION ESTABLISHING
PUBLIC HEARING ON
RESIDENTIAL RENTAL
MINNESOTA STATUTES, CHAF
8008
THE DATE FOR A
A MULTIFAMILY
PROGRAM UNDER
TER 462C
WHEREAS, the Municipal Housing Programs Act, Minnesota Statutes,
Chapter 462C (the "Act"), authorizes the issuance of revenue bonds to finance
multifamily residential rental projects after adoption of a Housing Plan, including a
Housing Program component; and
WHEREAS, Frank Fay as a general partner of Parkview Plaza Limited
Partnership, a Minnesota limited partnership to be formed (the "Developer") has
presented this City Council (the "City Council ") of the City of Hutchinson (the
"City") with information concerning a proposed project (the "Project") to be
acquired and constructed within the City; and
WHEREAS, the Developer has requested that the City resolve to issue
revenue bonds pursuant to the Act to finance the Project; and
WHEREAS, the City has adopted a Housing Plan in accordance with the
requirements of the Act on March 26, 1985; and
WHEREAS, the Act provides that the City Council must conduct a public
• hearing on the adoption of a Housing Program after publication of notice thereof at
least once not less than thirty (30) days prior to the date fixed for the public
hearing in a newspaper of general circulation in the City; and
WHEREAS, the Developer has presented to the City a form of public notice,
attached hereto as Exhibit A, with a request that the City Council establish a date
for a public hearing on the adoption or amendment of a Housing Plan or Program
including the proposal to undertake and finance the Project and that the City
authorize publication of the form of public notice provided by the Developer;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON THAT:
1. The City will conduct a public hearing on the adoption of the Housing
Program including the proposal to undertake and finance the Project on the
23rd day of April, 1985.
2. The City Administrator of the City is hereby authorized to cause a
public notice, substantially in the form of the notice attached hereto as Exhibit A,
to be published in a newspaper of general circulation in the City.
Adopted by the Citv Council this 26th day of March, 1985.
Gary D. Plotz
City Clerk
Robert H. Stearns
Mayor
EXHIBIT A
16 NOTICE OF PUBLIC HEARING ON A HOUSING
PROGRAM AND A PROPOSED PROJECT UNDER THE
MUNICIPAL HOUSING PROGRAMS ACT, MINNESOTA
STATUTES, CHAPTER 462C
THE CITY OF HUTCHINSON, MINNESOTA
NOTICE IS HEREBY GIVEN that the governing body of the City of
Hutchinson, Minnesota (the "City "), will meet on April �23 1985, at 8:00 P.M.
at the City offices in Hutchinson, Minnesota, for the purpose o[ conducting a public
hearing on a Housing Plan and Program and a proposal that the City issue its
revenue bonds under the Municipal housing Programs Act, Minnesota Statutes,
Chapter 462C, as amended, in order to finance the cost of a project. The proposed
project will consist of acquiring land and renovating a building thereon for use as
an 20 -unit residential rental facility. The Project is located at 4 Main South in the
City of Hutchinson, Minnesota, which is legally described as: Lot 1, North 18 feet
of Lot 2, Block 8, South half of the City of Hutchinson, County of McLeod. The
current use of the property is the Hutchinson Hotel. The proposed project will be
owned by Parkview Plaza Limited Partnership, a Minnesota limited partnership of
which Frank Fay will be a general partner, for use in its business. The estimated
total amount of the proposed Issue is $600,000. The bonds shall be a limited
obligation of the City and the bonds and interest thereon shall be payable solely
from the revenues pledged to the payment thereof, except that such bonds may be
secured by a mortgage and other encumbrance on the project. No holder of any
such bond shall ever have the right to compel any exercise of the taxing power of
the City of Hutchinson to pay the bonds, or the interest thereon, nor to enforce
payment against any property of the City except the project.
All persons interested may appear and be heard at the time and place set
forth above.
Dated: March 27 ,1985
•
BY ORDER OF THE CITY COUNCIL
OF THE CITY OF HUTCHINSON
By
City Administrator
RESOLUTION NO. 8009
RESOLUTION ESTABLISHING THE DATE FOR A
PUBLIC HEARING ON A PROPOSAL TO UNDERTAKE
AND FINANCE A PROJECT UNDER MINNESOTA
STATUTES, CHAPTER 474
WHEREAS, the Minnesota Municipal. Industrial Development Act, Minnesota
Statutes. Sections 474.01 et Eq. (the "Act'), authorizes the issuance of revenue
bonds to finance projects; and
WHEREAS, the term "project" is defined by Section 474.02, subdivision la,
of the Act to include "any properties, real or personal, used or useful in connection
with a revenue producing enterprise "; and
WHEREAS, Frank Fay, as a general partner of Parkview Plaza Limited
Partnership, a Minnesota limited partnership to be formed (the "Developer") has
presented this City Council (the "City Council ") of the City of Hutchinson (the
"City") with information concerning a proposed project (the "Project') to be
acquired and constructed within the City; and
WHEREAS, the Developer has requested that the City resolve to issue
revenue bonds pursuant to the Act to finance the Project; and
WHEREAS, Section 474.01, subdivision 7b, of the Act provides that the City
• Council must conduct a public hearing on any proposal to undertake and finance a
project; and
WHEREAS, Section 474.01, subdivision 7b, of the Act provides that notice of
the time and place of such public hearing and stating the general nature of the
project and an estimate of the principal amount of the bonds or other obligations to
be issued to finance the project must be published at least once not less than
fifteen (15) days nor more than thirty (30) days prior to the date fixed for the
public hearing in the official newspaper of the City and a newspaper of general
circulation in the City; and
WHEREAS, Section 474.01, subdivision 7b, of the Act provides that the
notice must state that a draft copy of the proposed application (the "Application ")
to the Minnesota Energy and Economic Development Authority for approval of the
Project, together with all attachments and exhibits, is on file with the City and
available for public inspection; and
WHEREAS, the Developer has presented to the City a form of public notice,
attached hereto as Exhibit A. with a request that the City Council establish a date
for a public hearing on the proposal to undertake and finance the Project and
authorize publication of the form of public notice provided by the Developer;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON THAT:
• 1. 1he City will conduct a public hearing on the proposal to undertake
and finance the Project on the 23rd day of April, 1985.
-1- 5 -�,q (0�)
2. The City Administrator of the City is hereby authorized to cause a
public notice, substantially in the form of the notice attached hereto as Exhibit A,
to be published in the official newspaper of the City and a newspaper of general
circulation in the City.
3. The City Administrator of the City is hereby authorized and directed
to have available for public inspection in the offices of the City a draft copy of the
proposed Application, together with all attachments and exhibits thereto.
4. Neither this resolution nor any resolution which may be adopted after
public hearing shall constitute a grant of the bond issuance authority of the City.
The City retains the sole discretion to award any allocation of such authority to
any other applicant or applicants and to withhold such an allocation from the
Developer.
Adopted by the City Council this 26th day of March, 1985.
•
ATTEST:
Gary D. Plotz
City Clerk
11
-2-
Robert H. Stearns
Mayor
EXHIBIT A
NOTICE OF PUBLIC HEARING ON A PROPOSED
PROJECT UNDER THE MUNICIPAL INDUSTRIAL
DEVELOPMENT ACT, MINNESOTA STATUTES,
CHAPTER 474, AS AMENDED
THE CITY OF HUTCHINSON, MINNESOTA
NOTICE IS HEREBY GIVEN that the governing body of the City of
Hutchinson, Minnesota (the "City "), will meet on April 23 , 1985, at 8:00 p.m.
at the City offices in Hutchinson, Minnesota, for the purpose of conducting a public
hearing on a proposal that the City issue its revenue bonds under the Municipal
Industrial Development Act, Minnesota Statutes, Chapter 474, as amended, in order
to finance the cost of a project. The proposed project will consist of acquiring land
and renovating a building thereon for use as an approximately 14,000 square foot
(net rentable space) commercial rental facility. The Project is located at 4 Main
South in the City of Hutchinson, Minnesota, which is legally described as: Lot 1,
North 18 feet of Lot 2, Block 8, South half of the City of Hutchinson, County of
McLeod. The current use of the property is the Hutchinson Hotel. The proposed
project will be owned by Parkview Plaza Limited Partnership, a Minnesota limited
partnership to be formed of which Frank Fay will be a general partner, for use in
Its business. The estimated total amount of the proposed issue is $500,000. The
bonds shall be a limited obligation of the City and the bonds and interest thereon
shall be payable solely from the revenues pledged to the payment thereof, except
• that such bonds may be secured by a mortgage and other encumbrance on the
project. No holder of any such bond shall ever have the right to compel any
exercise of the taxing power of the City of Hutchinson to pay the bonds, or the
Interest thereon, nor to enforce payment against any property of the City except
the project.
A draft copy of the proposed application to the Minnesota Energy and
Economic Development Authority for approval of the project, together with all
attachments and exhibits thereto, is available for public inspection at the City
offices.
All persons interested may appear and be heard at the time and place set
forth above.
Dated: March 27, 1985
•
BY ORDER OF THE CITY COUNCIL
OF THE CITY OF HUTCHINSON
By
City Administrator
0
Published in the Hutchinson Leader on Tuesday, March 5th, 1985, and on
Tuesday, March 12th, 1985.
TO WHOM IT MAY CONCERN.
NOTICE OF HEARING ON IMPROVEMENT
PROJECT NO. 85 -01 -38
PUBLICATION NO. 3386
Notice is hereby given that the City Council of Hutchinson, Minnesota,
will meet in the Council Chambers of the City Hall at 8 :00 P.N. an the 26th
day of March, 1985, to consider the making of an improvement on School Road
from Carolina Avenue to Eighth Avenue and Eighth Avenue from School Road to
2501 West by the construction of Sanitary Sewer, Watermain, Storm Sewer,
Grading and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to
429.111. The area proposed to be assessed for such improvement is the
benefited property. The estimated cost of such improvement is $589418.00.
Such persons as desire to be heard with reference to the proposed improvement
• will be heard at this meeting.
1]
EMO
—
Dated: February 27th, 1985
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTffi1D THIS HEARING, VHETW YOU ARE
FOR OR AGAINST THE PROJECT, IN ORDER THAT Y0U1R C007 CIL CAN BE
BETTER INFORMED OF A TRUE REPRffi®iTATIOD OF 0PMOK.
RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS
PROJECT NO. 85 -01 -38
Resolution No. 8010
WHEREAS, a resolution of the City Council adopted the 26th day of
February, 1985, fixed a date for a council hearing on the proposed improvement
of School Road from Carolina Avenue to Eighth Avenue and Eighth Avenue from
School Road to 250' West by the construction of Sanitary Sewer, Watermain,
Storm Sewer, Grading and Appurtenances,
AND WHEREAS, ten days' published notice of the hearing through two weekly
publications of the required notice was given and the hearing was held thereon
on the 26th day of March, 1985, at which all persons desiring to be heard were
given an opportunity to be heard thereon,
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is hereby ordered as proposed in the council
resolution adopted the 26th day of February, 1985.
2. Marlow V. Priebe is hereby designated as the engineer for this
improvement. He shall prepare plans and specifications for the making of such
is improvement.
Adopted by the council this 26th day of March, 1985.
Clerk
Mayor
/ (612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: March 26, 1985
T0: Mayor and City Council
------------------------ - - - - --
FROM: Marilyn Swanson, Administrative Secretary
------------------------ - - - - --
SUBJECT: —Agenda Item No. 6-a.
----------------------- - - - - --
C�1
,/, -t
I have been notified
that the request
to
hold an Easter egg hunt in
Library Park has been
withdrawn from
the
agenda.
C�1
,/, -t
0
MAYOR ROBERT STEARNS MARCH 22, 1985
HUTCHINSON CITY HALL
HUTCHINSON, MN
GEORGE ANDERSON
LE BISTRO CAFE
HUTCHINSON, MN
DEAR MAYOR STEARNS:
I WOULD LIKE TO REQUEST THAT YOU GIVE US SOME TIME AT
THE COUNCIL MEETING ON MARCH 26TH IN ORDER THAT WE MAY
DISCUSS WITH YOU OUR PLANS FOR SPONSORING AN EASTER EGG HUNT
FOR THE CHILDREN OF THE HUTCHINSON AREA DURING THE WEEKEND OF
APRIL 6TH -7TH.
• WE WOULD LIKE TO REQUEST OF THE COUNCIL THE USE OF THE
PARK WHICH IS LOCATED IN FRONT OF THE LIBRARY. WE COULD
PRESENT YOU AND THE COUNCIL WITH A MUCH GREATER IN DEPTH
PROPOSAL AT THE TIME OF THE COUNCIL MEETING.
I THANK YOU FOR YOUR COOPERATION IN THIS MATTER AND LOOK
FORWARD TO THE PLEASURE OF MEETING YOU.
MANAGER
LE BISTRO CAFE
9
i
�EDR
deke
carml
nudW
Inc.
itects
engineers
land surveyors
0
1011 first street south
post office box 130
hopkins, minnesota 55343
612 -935 -69M
March 20, 1985
Mr. Gary Plotz
City Administrator
City of Hutchinson
37 Washington Avenue West
Hutchinson, Mn. 55350
RE: REPAIR GROUND STORAGE RESERVOIR
Dear Gary:
►� n� r 7185
RECENM
;— fy__
bE?
Enclosed is a copy of the Advertisement For Bids on the above project.
The council authorized proceeding with the Design Alternate No. 2
(earth covered) per Marlow Priebe's letter of January 4, 1985.
I am planning to attend the March 26 council meeting to review the
project and answer any questions. The plans have been reviewed with
the Department of Health and tentative approval has been received
pending receipt of the final plan and specification.
Based upon obtaining council's authorization Tuesday evening to received
bids on April 18, 1985, the repaired reservoir could be returned to full
service by June 17, 1985. This assumption is based upon a Contract
Award at the April 23 council meeting and issuance of a Notice to
Proceed by May 3. If the above dates cannot be met, it is our
recommendation that bids be delayed until after the summer peak.
A copy of the enclosed ad should be placed in your legal papers. We will
send a copy to the Construction Bulletin.
Very ul yours,
Charles S. Barger, P.E.
RIEKE CARROLL MULLER ASSOCIATES, INC.
CSB:cw
ca Dick Nagy
Marlow Priebe
RCM 841805
RIEKE CARROLL MULLER ASSOCIATES, INC. ADVERTISEMENT FOR BIDS
Architects and Engineers City of Hutchinson, Minnesota .
1011 First Street So. Repair Ground Storage Reservoir
P.O. Box 130 Project No. 841805
Hopkins, MN 55343
Notice is hereby given that the City of Hutchinson, Minnesota will receive bids at the
office of the City Administrator, 37 Washington Avenue West, Hutchinson, Minnesota,
55350, until 2:00 PM, April 18, 1985 for repairs to concrete ground storage reservoir.
Following that time, all bids will be publicly opened and read aloud. Bids arriving
after the designated time will be returned unopened.
The work will be bid as lump sum price with various unit price alternates and includes
following major items:
1. High pressure water cleaning.
2. Additional concrete base slab and columns.
3. Additional concrete roof slab.
4. Epoxy pressure injection concrete repair.
5. New roof insulation and membrane.
6. Final grading and landscaping.
Project to be completed within 45 calendar days from the commencement date in the
Notice to Proceed. •
The Bids must be submitted on the Bid Forms provided and in accordance with the
Bidding Documents prepared by Rieke Carroll Muller Associates, Inc., Hopkins,
Minnesota which are on file and may be seen at the office of the City Clerk or the
Hopkins and Gaylord offices of Rieke Carroll Muller Associates, Inc.
Copies of the above Documents may be obtained from the Hopkins office of Rieke
Carroll Muller Associates, Inc., P.O. Box 130, Hopkins, Minnesota 55343, upon a
deposit of $30.00 per set, the full amount of which will be refunded to all bonafide
bidders upon return of the plans and specifications in good usable condition within ten
(10 days) after the date bids are opened. All other plan holders will be refunded one -
half the amount for all sets returned in good condition within ten (10 days) after the
date bids are opened.
Bids shall be accompanied by a cash deposit, cashier's check, bidder's bond, or certified
check payable to the City of Hutchinson, Minnesota for not less than ten (10) percent
of the amount of such bid. Bidder's bond must include certified copy of the power of
attorney.
No bids will be considered unless sealed and filed with the City Clerk, together with
the bid security, in an opaque envelope which shall be plainly marked with the project
title and the name and address of the Bidder. If a bid is to be mailed to the City
Clerk, the bid envelope should be sealed in a regular mailing envelope.
•
7#0610131
RC.XI 341305
Bid security of the three lowest Bidders will be retained until the contract has been
awarded and executed, but not longer than thirty (30) days from the date of opening
bids. The City of Hutchinson reserves the right to reject any and all bids and to waive
any informalities or irregularities. No Bidder may withdraw their bid for a period of
thirty (30) days after the bid opening.
Dated this 26th day of March, 1985
CJ
0
00050 -2
Gary Plotz
City Administrator
0
ORDINANCE NO. 5/85
ORDINANCE AMENDING SECTION 4.25 OF THE
SUBDIVISION ORDINANCE NO. 466 OF THE CITY OF HUTCHINSON,
ENTITLED FINAL PLAT PROCEDURE
THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS:
SECTION 1. Section 4.25 of the Subdivision Ordinance No. 466 of the
City of Hutchinson, entitled Final Plat Procedure, is hereby amended to
read as follows:
4.25 Upon approval of the Final Plat, the subdivider shall
record it with the Register of Deeds within n#nety --004
two hundred seventy (270) days in the manner specified by
State Law. Otherwise the approval shall become void unless
a request for extension has been made in writing and approved
by the City Council.
SECTION 2. Effective Date. This Ordinance shall take effect upon its
passage and publication.
Adopted by the City Council this 26th day of March, 1985.
ATTEST:
Gary D. Plotz
City Clerk
it
ert H. Stearns
Mayor
7'. 1,
V (612) 587 -5151
JabHiLITCHINSON, ' �C/T Y OF HUTCH/NSON
7 WASH/NGTON AVENUE WEST
__db- MINN. 55350
M E M 0
DATE: March 20, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: Project 85 -01 -25
I have been in contact with Mr. Leonard Juncewski relative to the repair
problems on Project 82 -42. He has agreed to the following:
1. Complete the repair work on Project 82 -42 as so6n as possible
in the spring.
2. No payment will be made on any work on Project 85 -01 -25 until
repairs are completed.
• 3. City will withhold 10% on the 1985 project until final
inspection is made in May of 1986 and repairs are made if
repairs are required.
Based on these restrictions to protect the City, I recommend awarding the
Contract to Juncewski Masonry for Project 85- 01 -25.
MVP /pv
cc: Cal Rice
0
Marlow V. Priebe
Director of Engineering
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING N0. 4
PROJECT N0. 85 -01 -25
Resolution No. 8006
WHEREAS, pursuant to an advertisement for bids for the improvement of
City Sidewalk System and City Sidewalk Assessment District in various
locations by the removal, replacement and construction of sidewalk, bids were
received, opened and tabulated according to law, and the following bids were
received complying with the advertisement:
Juncewski Masonry
$539110.00
Molden Concrete Construction
$53,580.00
Siehndel Construction
#57058.80
J. W. Hanson Construction
$58,620.00
Independent Curb Contractors
#63,290.00
Healy Construction Company
=75,570.00
Hoeft Concrete Construction
$76,524.80
No. 10 Construction
$789700.00
Boda Construction Co., Inc.
$81,824.00
AND WHEREAS, it appears that Juncewski Masonry of Silver Lake, Minnesota
is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON,
• MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into
the attached contract with Juncewski Masonry of Silver Lake, Minnesota, in the
name of the City of Hutchinson, for the improvement of City Sidewalk System
and City Sidewalk Assessment District by the removal, replacement and
oonstruction of sidewalk, according to the plans and specifications therefor
approved by the city council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith
to all bidders the deposits made with their bids, except that the deposits of
the successful bidder and the next lowest bidder shall be retained until a
contract has been signed.
Adopted by the city council this 26th day of March, 1985.
Mayor
City Clerk
4
11
CJ
(612) 879 2311
C/T Y OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: March 26, 1985
TO: _ — Mayor L City -Counci.l — — — — — — — — — — —
FROM: _ _ Hater Hilling- Department— — — _ — — _ — —
SUBJECT: _ _ Delinquent- Water- Accounts — — — — — — _ — —
Attached.is a listing of the delinquent water accounts for the month
of March. Recommend water service be discontinued on Monday, April
1, 1985 at Noon.
,.Y.
9 -"t
1- 034 - 0145 -081
Jerome Swenson
145 2nd Ave. SE
Hutchinson Mn 55350
145 -2nd Ave. SE
110:41
Promises to pay 3/29
1- 395 - 0306 -023
Keller /Amundson
306 Franklin St. S.
Hutchinson MN 55350
306 Franklin St. S.
29.54
Promises to pay $10.00 4/5
1- 420 - 0115 -022
Debbie Keeler
115 Glen Street South
Hutchinson MN 55350
115 Glen Street South
75.29
cc: Loren Lickfelt
137 Garden Road
Hutchinson MN 55350
1 -420- 0604 -001
Clarence Freitag
615 Brown Street
Hutchinson MN 55350
604 Glen St. South
72.94
1- 570 - 0024 -001
Harland Finans
24 Jefferson St. South
Hutchinson MN 55350
24 Jefferson St. South
68.26
1 -685- 0605 -091
Alton Wicklund
605 Main Street
Hutchinson MN 55350
605 Main Street
64.00
Promises to pay 4/5
1- 045 - 0142 -041
Laura Kichler
142 3rd Ave. SE
Hutchinson MN 55350
142 3rd Ave. SE.
72.94
cc: Ron McGraw
Citizens Bank Bldg.
Hutchinson MN 55350
1- 395 - 0635 -041
Sheldon Crouse
635 Franklin St.
Hutchinson MN 55350
635 Franklin Street
79.97
1 -420- 0446 -022
Tom Johnson
446 Glen Street South
Hutchinson MN 55350
446 Glen St. S.
21.14
1- 420_0615 -071
Dave Siefert
615 Glen St.
Hutchinson MN 55350
615 Glen St.
54.21
1- 57<MN
Dawn
1315 St. South
c 55350
131 St. South
70.6cc: Co. of St.
5 Bank Bldg.
t . 5 1
3 -030 -0646 -082
Mike Bonniwell
805 11th St.
Glencoe MN 55336
646 Second Ave. SE.
49.53
cc: lucky Weishert
Box 9 Rt. 1
Glencoe MN 55336
1- 270 - 0726 -041
Arlene Otto
726 Brown Street
Hutchinson Mn 55350
726 Brown Street
82.31
Promises to pay 4/1
1- 395 -0745 -011
Darla Smith
745 Franklin Street
Hutchinson "Mn 55350
745 Franklin Street
�.I1
Promises to pay 3/29
1- 420_0506 -092
Kerry Schmidz
506 Glen Street South
Hutchinson MN 55350
506 Glen Street South
72.94
1 -455- 0316 -071
Gary Piehl
316 Grove Street
Hutchinson Mn 55350
316 Grove Street
29.00
Promises to pay 4/1
1- 680 -0037 -021
Cameo Cleaners
37 Main Street North
Hutchinson Mn 55350
37 Main Street N.
263.79
Paul /Attn: James Donner
0
•
F (612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: March 18, 1985
TO: Mayor and City Council
------------------------ - - - - --
FROM: Gary D. Plotz, City Administrator
------------------------ - - - - --
SUBJECT: Three -Year Plan for Tennis Court Maintenance
------------------------ - - - - --
The School District and City have jointly repaired the tennis courts in
past years (50/50 basis).
• Supt. Glenn Matejka has informed me that the repair should be scheduled
on an annual basis; therefore, he has recommended the attached work. See
letter of March 14, 1985 and attached cost estimate.
The total cost of 1985 would be $7,865, and the City's portion (50 %) would
be $3,932.50.
Both entities (City and School) are placing this item on their March 26
agenda.
The 1985 repair cost would need to come from the 1985 contingency account
inasmuch as the repair was not anticipated at budget time 1984. Ken Mer-
rill reports the contingency account has a current unencumbered amount of
$48,000.
/ms
\J
q-zl
HUTCHINSON PUBLIC SCHOOLS
ORDON, CIWtio
P OPP. C4s4
GREEN, Trteet.
INDEPENDENT SCHOOL DISTRICT NO. 423
HUTCHINSON, MINNESOTA SSM
Glenn Motel", Superintendent of Schools
March 14, 1985
Mr. Gary Plotz
City Administrator
City Hall
Hutchinson, MN 55350
RE: Tennis Court Maintenance
Dear Mr. Plotz:
DeWAYNE PETERSON. Vice Cbek�
DANIEL PFRRI E. DR ec*m
LUCnta ARLT. DYeclw
MAR'985
1�1 VED
Enclosed, please find a quote from the McBroom Construction
Company in reference to tennis court repair. I have reviewed
this with the Hutch Tennis Association and recommend accepting
the quote as outlined in the letter.
• I assume from our previous discussion that the City would also
budget and pay for 508 of the cost for each of the years as
listed in the quote letter with the school district billing
the City upon completion of the work. If this meets with your
approval, an early response would be appreciated.
Thank you for your cooperation.
Sinc r ly,
Gle Matejka
Superintendent of Schools
OSTRICT OFFICES
50 Glen Street North
Phone(612) 6574560
SENIOR HIGH SCHOOL
Robab Road
Pbene(612)557 -4151
AREA VOCATIONAL-TECHNICAL INSTIIVTE
200 Century Aw
Phone (612) 557,6.76
EQUAL OPPORTUNITY EMPLOYER
JUNIOR HIGH SCHOOL
Roberta Rood
Pboa (612) 557 -2564
ELEMENTARY SCHOOL
100 G4n Street
Pboee(612)587.25.77
��
MMOOM CONSTRUMON, INC.
GIRL SCOUT CAMP ROAD
SPICUt MM 56288
(6121796-2101
Hutchinson Public School
Glen Matejka, Supt.
Business Office
Hutchinson, tfi. 55350
Mbroh 8, 1985
Dear Glen,
Finally had a chance to see and measure up your tennis courts. We would
like to propose a service maintenance agreement at this time which would extend
over the next 3 years.
Swipe of yrrro
:•r
M
1. Crackfill 8 school courts and 4 city courts, no charge.
2. Crackfill outside basketball courts at high school.
3. Color 8 school courts and 4 city courts.
4. Seal and stripe outside basketball courts. 5,00
5, Color 4' walk area around school tennis courts. of
6. Repair net posts on school tennis courts.
7. Repair fence posts on school tennis courts.
6
to be completed 1 $.
1. Crackfill 8 school courts and 4 city courts where needed, no charge.
2. Crackfill outside basketball courts at high school, $295.00.
3. Re- Surface (color) 4 north tennis courts at high school, $51970.00.
4.. Repair fence post and net posts at high school, $10600.00.
1. Re- surface (color) 4 south tennis courts at high school, $5,970.00.
2. Seal and color outside basketball courts at high school, $29107.00.
3. Color 41 walk area around high school tennis courts, $198900.
1. Re- surface (color) 4 city tennis courts, $5090.006
Does the 3 year projection fit your budget ideas? We put down a 5 to 7
year playing surface on the tennis courts. Instead of the conventional
method of repairing net posts and fence posts that have been first heaved,
lsd,ich is removal of the posts, jack hammering the old concrete, and reinstall.
ing which is a very costly operation. We propose a much simpler and less
expensive solution which-is, pound the posts down with our power driver, re-
move what lip may remain, and touch up around the posts with concrete. We
feel that your new tile system should eliminate the past heaving. I hope this
proposal meets your approval. I will visit with you shortly.
•
Best regards,,
Dick Fakes
POLICE DEPARTMENT MEMORANDUM DATE March 14, 1985
•
TO Mayor and City Council
FROM Dean M. O'Borsky, Chief of Police
SUBJECT Parking on South Grade Road
I have the request for additional parking which I have interpreted as follows:
1. Request "No Parking" signs on south side of South Grade Road between Merrill
and Highway I5. (See attached)
2. Continue current "No Parking" zone on the north side of South Grade Road
westward to Merrill Street. (See attached)
3. The complainant also suggests that the boulevard in front of the Fitness
Center be curbed in to prohibit customers from parking there.
My response is as follows to the above requests:
1. On December I3, 1984 I wrote the Council requesting "No Parking" on the north
• side of South Grade Road. At that time I stated that I saw no reason to
prohibit parking on the south side of South Grade Road. No evidence has
been produced to convince me that circumstances have changed since then.
South Grade Road is a wide thoroughfare with plenty of room for traffic
to pass by even with cars parked on the south side. In addition it appears
to me that on- street parking there provides a convenience to patrons of the
stores in the Fitness building. I recommend that the request be denied.
2. I- originally requested that "No Parking" terminate 50 feet west of the
westernmost driveway of the Fitness Center. The reasoning was to provide
visibility for vehicles entering and leaving the Fitness Center lot. I
have personally viewed the location and can see no reason to change the
.original Council action. I recommend the request be denied.
3. To curb in a portion of boulevard would be an unnecessary precedent as well
as a needless expense. Personally I think that it would cause a situation
worse than currently exists. I think we should wait until the frost is
out to install permanent markers and enforce the "No Parking" ordinance
by issuing citations to cars parked there.
DMO:neb
POLICE DEPARTMENT MEMORANDUM
TO
FROM
SUBJECT
Gary Plotz, City Administrator
Dean M. O'Borsky, Chief of Police
Parking on South Grade Road
DATE March 18, 1985 0
I have an addendum to my memo regarding the request for no parking on
South Grade Road.
I think we should paint the curb yellow adjacent to the driveway into
DeMeyer Realty. Ten feet on either side should be sufficient. This should
provide adequate lines of sight for people driving in and out of that
location.
DMO:neb
0
•
�E
E
\_ J
0
REQUESTED BY JIM DEMEYER
Request for No Parking signs from intersection of Merrill Street and South
Grade Road easterly on west side of street to intersection of Hwy. 15 South.
No Parking signs from intersection of Hwy. 15 South for remainder of that which
does not have no parking signs to the intersection of Hwy. 15 South and South
Grade Road westerly to intersection of Merrill Street and South Grade Road.
Suggestion that boulevard in front of Fitness Club be curbed and /or staked
so that the ingress and egress driveway are in formation for ingress and
egress.
(612) 587 -5151
HUTCH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: March 20, 1985
TO: Hutchinson City Council -
FROM: Hutchinson Planning Commission
SUBJECT: Variance as Requested by Harold Juul
Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom-
mendation with respect to the aforementioned request for a variance.
HISTORY
On March 1, 1985, Mr. Harold Juul submitted an application for a
variance to allow the construction of a duplex on a lot that has 8,712
square feet. The zoning ordinance requires 10,000 square feet for the
construction of a duplex in an R -2 zone. A public hearing was held at
the regular meeting of the Planning Commission on Tuesday, March 20,
• 1985. Mr. Bob Evans of 516 Main Street South was present to state that
he objected to development of the lot because of the water problems it
would cause for neighboring property owners. He further explained that
there was already a significant drainage problem in the area.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee
paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, March 7, 1985.
RECOMMENDATION
It is the recommendation of the Planning Commission that the afore-
mentioned request for a variance be rejected based on that fact that the
conditions for granting a variance as detailed in section 6.05 of the
Zoning Ordinance have not been shown.
Respectfully submitted,
Roland Ebent, Chairman
Hutchinson Planning Commisson
9-
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A //e y
1
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HUTCHINSON PLANNING INUTES FOR l QUR fAIF
TUESDAY, MARCH 9 COMMISSION 8 �C. ORM�7 rlo%I!
1. CALL TO ORDER
The regular meeting of the Hutchinson Planning Commission was called
to order by Chairman Roland Ebent at 7 :30 p.m., with the following
members present: Marlin Torgerson, Elsa Young, Don Erickson, Tom
Lykes Shu -Mei Hwang, and Chairman Ebent. Members absent: Larry
Romo. Also present: City Administrator Gary D. Plotz and City
Attorney James Schaefer.
2. MINUTES
The minutes of the regular meeting, dated Monday, February 18, 1985,
were approved as presented upon a motion by Mr. Erickson. Seconded
by Mr. Hwang, the motion carried unanimously.
3. PUBLIC HEARING
(a) CONSIDERATION OF VARIANCE REQUEST AS SUBMITTED BY HAROLD JUUL
Chairman Ebent opened the public hearing at 7:30 p.m. with the
reading of publication #3392 as,:published in the Hutchinson
Leader on Thursday, March 7, 1985. The request is for a
variance to allow the construction of a duplex on a lot that
has 8,712 square feet. The zoning ordinance requires 10,000
square feet for a duplex in an R -2 zone.
City Administrator Plotz explained that the staff had
recommended that the request be rejected on the basis that a
single family home could be built on the lot and there was no
hardship to the owner shown.
Mr. Robert Evans, of 516 Main Street South was present to
state he objected to the development of the lot because of the
water problems it would cause for neighboring property owners.
He further explained the existing water problem for his
neighbor;, Mrs. Dorothy Braun of 526 Main Street South, and
himself. Mr. Ebent explained that the question before the
Planning Commission was whether or not the proposed duplex
would fit on the lot. The drainage question would be addressed
for any building proposed for the lot when the building and
drainage plans were submitted to the building official.
Mr. Torgerson read from the State Planning Act, noting that a
variance cannot be granted unless undue hardship is shown. In
his opinion, hardship to the property owner has not been shown.
Dr. Lyke commented that a hardship cannot be created by the
purchase of the property. Mr. Erickson noted that this was not
a unique situation to the property in question. Mrs. Young
noted that the property could be used for a single family
1 q--- I
dwelling with no problem.
After discussion, Mrs. Young made a motion to close the
hearing. Seconded by Mr. Hwang, the motion carried unanimously
and the hearing was closed. Mr. Erickson made a motion to
recommend to City Council to deny the request as submitted,
based on the fact that the conditions for granting a variance
as detailed in Section 6.05*C of Zoning Ordinance #464, had not
been met. Seconded by Mr. Hwang, the motion carried
unanimously.
D. OLD BUSINESS
(a) DISCUSSION REGARDING SITE PLAN REQUIREMENTS FOR REZONING
City Administrator Plotz explained that at the last meeting a
formal presentation regarding site plan requirements and
alternatives to them was given by Mr. Gunnar Isberg. The
Planning Commission felt they wanted to review the options
another month before making a recommendation regarding site
plan requirements. Mr. Plotz further explained that at the
Minnesota Conference of Planners coming March 31 - April 2,
site plan requirements would be a topic of discussion. He
encouraged the Planning Commission members to attend, if
possible, and suggested that a recommendation be postponed
until after the conference to allow members and the City
Council members to have as much information regarding it as
possible. After discussion, Mr. Torgerson made a motion to
• continue discussion of site plan requirements until the next
meeting. Seconded by Dr. Lyke, the motion carried unanimously.
(b) CONSIDERATION OF CQMPREHENSI9E PLAN
City Administrator Plotz explained that a priority of the City
Council for 1985 was to review the Map that shows the long
range planning for the City. He suggested that the Planning
Commission review the Comprehensive Plan Map at the next
regular meeting of the Planning Commission, when the City
Engineer is present. It was the consensus of the Planning
Commission that the map be reviewed at the next regular
meeting.
5. NEW BUSINESS
(a) DISCUSSION OF LIGHTING FOR LIBRARY SQUARE PARK
` Mr. Erickson stated that with the expansion of the library and
the focus on Library Square as the "city square ", he would like
to have perimeter lighting for Library Square considered.
Discussion followed. Mr. Erickson made a motion to recommend
that the Park Board and the Library Board get together to
investigate the feasibility of lighting around Library Square
Park. Seconded by Mr. Torgerson, the motion carried
unanimously.
2
(b) PRESENTATION BY KEN GRUENHAGEN
Mr. Ken Gruenhagen was present representing a GH & S project in
apartment development. They are planning a 24 unit apartment
building to be located on the corner lot of South Grade Road
and Merrill Street. The lot has 459000 square feet and is
zoned R -3. They have made application with the Minnesota
Finance Agency. The apartments will not be subsidized - will
be of the deluxe variety -- the majority being two - bedroom
units with rent starting at $400 per month.
Mr. Gruenhagen explained that his reason for being before the
Planning Commission is that in the final stages of approval by
the MFA, the only remaining requirements are letters from the
Building Official and Fire Marshal stating the proposal meets
the City codes. Today, the building official had informed Mr.
Gruenhagen that the project did not meet the zoning ordinance,
as the requirements are 2200 square feet per unit and a 30'
setback. When the plans were done in July, they met City
specifications - 1800 square feet per unit, 25' front setbacks.
However, the City amended the ordinance in September. The
developers were unaware of the ordinance change. To continue
with the project as planned, a variance to allow the 1800
square feet and the 25' setback would be necessary.
Mr. Gruenhagen further explained that the problem lies in the
financing. To qualify for the financing they are requesting,
the land cost per building unit cannot be more than $3,000.
They have already purchased the land, so that price is fixed.
• By meeting the 2200 square feet requirement, the number of
units would have to be reduced to 20, which would make the
land cost per unit $3600.
Discussion followed. The question of hardship, uniqueness to
the property and whether or not granting the variance would
changed the character of the neighborhood were raised. After
discussion, Mr. Hwang stated that he felt the 301 setback could
be met, so a variance for that would not be necessary. He
further stated he would not be in favor of the variance to
allow 1800 square feet per dwelling unit, as the property could
be put to other use. Dr. Lyke stated that he would not be in
favor of a variance for the square footage. Mr. Erickson
stated that he went along with Mr. Hwang and Dr. Lyke. Mr.
Torgerson stated he, too, would have to object at this time.
Mr. Ebent stated that he felt that when an ordinance changed,
developers and builders should be notified. It was his opinion
that as the plans were begun before the ordinance was changed,
and due to the time and expense involved with new plans and
reapplication for financing, the variance should be granted.
Chairman Ebent stated that it was the consenus of the Planning
Commission, that at this time, a variance to reduce square
footage requirement per unit would be denied.
• 6. ADJOURNMENT
There being no further business, Mr. Torgerson made a motion to adjourn
the meeting at 8:35 p.m. Seconded by Mrs. Young, the motion carried
unanimously and the meeting was adjourned.
WE THE UNDERSIGNED REQUEST THAT THE HUTCHINSON CITY COUNCIL
CONSIDER LOWERING THE REQUIRED CITY LIQUOR LIABILITY RATES
FROM $100Y000 *00 — $300 +000.00 TO THE RATE THAT IS REQUIRED
BY STATE STATUTE. THAT RATE IS $50.000.00 — $100000.00o
THE STATE RECOMMENDED RATE WOULD GIVE US SOME INSURANCE
PREMIUM RELIEF AND WOULD STILL COMPLY WITH THE STATE LAW,
FOR THE SAKE OF AN EXAMPLEY THE PREMIUM FOR O'TOOLES PUB
FOR THE YEAR 1984 WAS .96 PER $100 00 OF SALESP THE
PRESENT RATE 1S 4.41 PER $100400 OR ALMOST 445 CENTS
INSURANCE ON A $1.00 DRINK, THIS 350 +% INCREASE IS
WITHOUT OUR HAVING ANY LIQUOR LIABILITY CLAIMS SINCE
• OUR OPENING
TIIANK YOU FOR YOUR CONSIDERATION.
n'TOOLES PUB
-G.
FROM S100r000.00 - $300r000.00 TO THE RATE THAT IS REQUIRED
BY STATE STATUTE? THAT RATE IS $50,000.00 - $100r000.00.
THE STATE RECOMMENDED RATE WOULD GIVE US SOME INSURANCE
PREMIUM RELIEF AND WOULD STILL COMPLY WITH THE STATE LAW.
THANK YOU FOR YOUR CONSIDERATION.
CROW RIVER COUNTRY CLUB l
•
•
WE THE UNDERSIGNED
REQUEST THAT
THE
HUTCHINSON CITY
COUNCIL
CONSIDER LOWERING
THE REQUIRED
CITY
LIQUOR LIABILITY
RATES
FROM S100r000.00 - $300r000.00 TO THE RATE THAT IS REQUIRED
BY STATE STATUTE? THAT RATE IS $50,000.00 - $100r000.00.
THE STATE RECOMMENDED RATE WOULD GIVE US SOME INSURANCE
PREMIUM RELIEF AND WOULD STILL COMPLY WITH THE STATE LAW.
THANK YOU FOR YOUR CONSIDERATION.
CROW RIVER COUNTRY CLUB l
•
•
•
FIE THE UNDERSIGNED REQUEST THAT THE HUTCHINSON CITY COUNCIL
CONSIDER LOWERING THE REQUIRED CITY LIQUOR LIABILITY RATES
FROM $1009000.00 - $300.000.00 TO THE RATE THAT IS REQUIRED
BY STATE STATUTE. THAT RATE IS $50.000.00 - $100000400.
THE STATE RECOMMENDED RATE WOULD GIVE US SOME INSURANCE
PREMIUM RELIEF AND WOULD STILL COMPLY WITH THE STATE LAN.
THAN] YOU FOR YOUR CONSIDERATION$
'1
T. L. SC AFIAGS
WE THE UNDERSIGNED REQUEST THAT THE HUTCHINSON CITY COUNCIL
CONSIDER LOWERING THE REQUIRED CITY LIQUOR LIABILITY RATES
FROM $1009000.00 - $3009000.00 TO THE RATE THAT IS REQUIRED
BY STATE STATUTE. THAT RATE IS $50x000.00 - $100.000.00.
THE STATE RECOMMENDED RATE WOULD GIVE US SOME INSURANCE
PREMIUM RELIEF AND WOULD STILL COMPLY WITH THE STATE LAW.
THANK YOU FOR YOUR CONSIDERATION.
• VELVET COACH ✓ \
r 1
V
HE THE UNDERSIGNED REQUEST THAT THE HUTCHINSON CITY COUNCIL
CONSIDER LOWERING THE REQUIRED CITY LIQUOR LIABILITY RATES
FROM $100000.00 - $300000.00 TO THE RATE THAT IS REQUIRED
BY STATE STATUTEY THAT RATE IS $50x000.00 - $100x000.00.
THE STATE RECOMMENDED RATE WOULD GIVE US SOME INSURANCE
PREMIUM RELIEF AND MOULD STILL COMPLY WITH THE,STATE LAW.
THANK YOU FOR YOUR CONSIDERATION.
WE THE UNDERSIGNED REQUEST THAT THE HUTCHINSON CITY COUNCIL
CONSIDER LOWERING THE REQUIRED CITY LIQUOR LIABILITY RATES
FROM $100x000.00 - $300x000900 TO THE RATE THAT IS REQUIRED
BY STATE STATUTE, THAT RATE IS $50x000400 - $100000.00.
THE STATE RECOMMENDED RATE WOULD GIVE US SOME INSURANCE
PREMIUM RELIEF AND WOULD STILL COMPLY WITH THE STATE LAW.
THANK YOU FOR YOUR CONSIDERATION.
LE BISTROS
0
WE THE UNDERSIGNED REQUEST THAT THE HUTCHINSON CITY COUNCIL
CONSIDER,LOWERING THE REQUIRED CITY LIQUOR LIABILITY RATES
FROM 8100x000.00 - $300000.00 TO THE RATE THAT IS REQUIRED
BY STATE STATUTE. THAT RATE IS $50r000.00 - 8100000.00.
THE STATE RECOMMENDED RATE WOULD GIVE US SOME INSURANCE
PREMIUM RELIEF AND WOULD STILL COMPLY WITH THE STATE LAW.
THANK YOU FOR YOUR CONSIDERATION.
AMERICAN LEGION CLUB
WE THE UNDERSIGNED REQUEST THAT THE HUTCHINSON CITY COUNCIL
CONSIDER LOWERING THE REQUIRED CITY LIQUOR LIABILITY RATES
FROM 8100000.00 - $300000.00 TO THE RATE THAT IS REQUIRED
BY STATE STATUTE, THAT RATE IS S50r000.00 - 8100.000.00.
THE STATE RECOMMENDED RATE WOULD GIVE US SOME INSURANCE
PREMIUM RELIEF AND WOULD STILL COMPLY WITH THE STATE LAW.
THANK YOU FOR YOUR CONSIDERATION.
*C-j
- -- -- - - - -�- <- T_ - - - --T -
ELKS CLUB
PUBLISHED IN THE HUTCHINSON LEADER FRIDAY, AUGUST 199 1977
PUBLICATION NO. 1977
ORDINANCE NO. 542
ORDINANCE ATO+ ING SECTION 806:15 OF THE 1974
ORDINANCE CODE OF THE CITY OF,BnCHINSON, ENTITLED
INTOXICATING LIQUOR, ADMINISTRATION
THE CITY OF HUTCHINSON DOES ORDAIN:
SECTION 1. Section 806:15 of the 1974 Ordinance Code of the .City of
Hutchinson. entitled Application for License, is bereby amended to read as
follows:
Section 806:15. Application for License.
Subd. 2. Such application shall be accompanied by ,a surety bond
or cash or certified check in lieu of such bond, in the sum of not
less than $3.000.00, and by a liability insurance policy to insure
against damages under the Civil Damage; Act, or,any other act or law,
said policy limits to be not less than $25%QGQ $100,000 per injured
person, and 450%00 $300,000 per accident or occurrence.
SECTION 2. Penalty Any person violating the provisions of this. .ordinal►
shall be guilty of a penal offense and upon conviction shall be punished by a
fine of not more than three hundred dollars ($300) or'by imprisonment for not
to exceed ninety (90) days, or both.
SECTION 3. Effective Date. This Ordinance shall take effect upon its
passage and publication.
Adopted by the City Council this 9tb day of August , 1977.
D. J. Black
yor
ATTEST:
Gary D. ratz
City Clerk
INTOXICATING LIQUORS
ale" licenses may be granted in Record-
one * -sale" license for each 5,000
1 only to the proprietor of a drug store,
ore.
as, the number of "off -eale" licenses to
dy thereof. In such cities, an "off -sale"
drug store or an exclusive liquor store
paid before the issuance of licenses
(d), any manufacturer shall pay to the
a of $3,000 for each duplicate thereof.
t more than 25 percent of alcohol by
500.
any wholesaler shall pay to the state
)f $8,000 for each duplicate thereof.
e than 25 percent of alcohol by volume
sense in the cities of the first class shall
ation tax that may be imposed by a
t exceed the sum of =1,000 annually; in
>f the first class, the maximum license
cities with a population between 5,000
in all cities of 5,000 population or less,
icense fees for "off -sale" licenses shall
a. Where such licenses shall be issued
stn share of the annual license fee.
for a fiver to sell intoxicating malt
tee w retired because of age or
for consumption off the premises only,
week shall not exceed 768 fluid ounces.
aces for the sale of intoxicating malt
is subdivision, nor shall any license be
twful for a collector of commemorative
1.44, to sell commemorative bottles to
t also lawful for an off -sale licensee or
ine, liqueurs, and cordials which the
c stock and is offering for sale to the
ease, provided the wine, liqueur, and
sumed on the licensed premises during
an 60 milliliters of wine per variety per
+r variety per customer.
luor licenses issued by a municipality
turers' and wholesalers' licenses, shall
•1: of subd 171
'he governing body of any city, includ-
.nses pursuant to section 340.353 may
er authorized by this section, upon
og at a special election called for such
elity. Such governing body may by
0
INTOXICATING LIQUORS
0 340.11
majority vote direct that either of the following questions be placed on the ballot at a
( special election called for such purposes or rt a general election of the city: "Shall the
city council be allowed to issue "on -oak" licenses for the sale of intoxicating liquor at
[� retail in excess of the number now permitted by law? ", or. "Shall the city council be
f allowed to issue . .. .. "on-sale" licenses for the sale of intoxicating liquor at
retail in addition to the number now permitted by law ?" If a majority of voters voting on
the question at such election vote in the affirmative, the governing body may issue
f "on -sale" lioesses in such number as shall be determined by the referendum.
j Subd. 19. Reissuance of licenses, certain cities. The governing boad of any city in
which real property or the buildings thereon have been taken for a p tic purpose by
negotiation or eminent domain proceedings, and such property was actually and lawfall
used for the sale of intoxicating liquors immediately prior to such taking, and in which
city there is any territory in which asks of intoxicating liquors have been prohibited by
city charter, or law of this state, is hereby authorised and empowered, by a majority vote
of the governing body therefor, in addition to the number of licenses issued in such
prohibited territory, to reissue such license at any location, including hotels, in said city,
which location shall be subject to all limitations, now prescribed by any law of this state.
Provided further that any change of location due to a taking after July 1, 1972, must be
accomplished by July 1, 1976, but all licenses issued, renewed, reissued, transferred,
relocated pursuant to this section or any other similar provision of state law, ,may
continue to be renewed, reissued, transferred or relocated pursuant to the terms thereof.
Subd. 20. On-sale wine Hennes. (a) "On -sale wine licenses" shall mean licenses
authorizing the sale of wine not exceeding 14 percent alcohol by volume, for eonsurnption
on the licensed premises only, in conjunction with the sale of food.
(b) For purposes of this subdivision " restaurant" shall mean an establishment 'under
the control of a single proprietor or manam having appropriate facilities for serving
meals, and where, in consideration of payment therefor, meals are regularly served at
tables to the general public, and which employs an adequate staff to provide the, usual
and suitable service to Its guests.
(c) Any municipality which maintains a municipal liquor store or any municipality or
county author'' to issue "on -sale" licenses for the We of intoxicating liquor may mine
owsale wine licenses to any restaurant having facilities for seating not fewer than 25
guests at one time. The licenses shall be in addition to the number of on -sale licenses for
the sale of intoxicating liquor authorized by the intoxicating liquors sett The fee for
on-ssk wine licenses shall be set by the issuing authority, but shall not exceed one -half of
the license fee charged by the issuing authority for an on -sale license, or $2;000,
whichever is less. Licenses issued pursuant to this subdivision shall not be effective until
approved by the commissioner. The licenses shall authorize the sale of wine as herein
provided on all 4"%_o„ the-week unless the issuing authority restricts the license's
su of- wine:pn all days other than Sunday.
ay' £°�Subd. 21. Liability insuraaee. Every person licensed to 'sell at. reta>7 intoxicatng
liquor or noointoxicating malt liquor at on -sale or off -sale shall, after August 1, 19850
demonstrate proof of financial responsibility with regard to liability imposed by section
840,95, to the authority issuing the license as a condition of the issuance.or renewal of his
license, provided this subdivision does not apply to licensees who by affidavit establish
that they are a"We nonintoxicating malt liquor licensees with sake of less than $10,000
of nonintoxicating malt liquor for the preceding year, or off -sale nonintoxicating malt
liquor heenseee with sales of less than i20 ,000 of nowntoxicating malt liquor for the
ping year, or holders of on4ale wine licenses under subdivision 20, with sales of less
than $10,000 of wine for the preceding year. The issuing authority must submit to the
commissioner the proof of financial responai'bih'ty or exemption affidavit submitted by the
license applicant Proof of financial responsibility may be given by Muir
(a) A certificate that there is in effect for the period covered by the license an insursaw
Pommy or pool providing the following minimum coverages; F�
16
q &,
$ 340.11 INTOXICATING LIQUORS
INTOXICATING LIQUORS
(1) $50,000 because of bodily injury to any one person in any one occurrence, and,
assigned risk plan are insuffic
subject to the limit for one person, in the amount of $100,000 because of bodily injury to
insurer shall be in a proportion
two or more persons in any one occurrence, and in the amount of $10,000 because of .
written as reported on page
i
injury to or destruction of property of others in any one occurrence.
multi -peril, and line 17, other He
f
(2) $50,000 for loss of means of support of any one person in any one occurrence, and,
bears to the total written by al
fj
subject to the limit for one person, $100,000 for loss of means of support of two or more
(5) Policies and contracts of q
y'
persons in any one occurrence; or
the usual and customary provi
(b) A bond of a surety company with minimum coverages as provided in clause (a), or
minimum coverage required by
(c) A certificate of the state treasurer that the licensee has deposited with him $100,000
(6) Assigned risk policies an
in cash or securities which may legally be purchased by savings banks or trust funds
pursuant to section 60A.15.
having a market value of $100,000.
(7) Insureds served by the a+
This subdivision does not prohibit a local governing unit from requiring higher insur-
rating plan approved by the a
ante or bond coverages, or a larger deposit of cash or securities than is required
not be lower than rates genera
hereunder, as a condition of issuance or renewal of a retail intoxicating liquor or
er of insurance shall fix the a
nonintoxicating malt liquor on -sale or off -sale license.
(8) The commissioner of inat
The commissioner of insurance shall advise licensees and municipalities subject to the
be necessary to implement thi
financial responsibility requirements of this subdivision of those persons offering insur-
(a) appeal procedures from
ance coverage. The commissioner of insurance shall establish a program to assist
(b) formation of an advisory
licensees in obtaining insurance coverage. The program shall include a committee
meat services and licensees, ti
!'
appointed by the commissioner of insurance of a representative group of insurance
of the plan; and "
carriers and producers. The commissioner of insurance shall serve as an ex officio
member of the committee. The committee shall review and act upon all properly executed
(c) applicable rating plana i
applications requesting liquor liability market assistance. The market assistance pro -
Amended by Laws 1978, c. i2s,>
gram shall be established by the commissioner of insurance by August 1, 1983, and shall
1978, c 179, 4 1; laws 1973, c c
.� •
continue to function so long as its services are deemed by the commissioner of insurance
1975, c. 334, § 1; Laws 1975, e 8
to be necessary to relieve perceived availability problems in the liquor liability insurance
5, 1977; Laws 1977, a 89, 4 14,
market. If the committee finds that it cannot assist in securing insurance coverage it
eff. May 26, 1977; Laws 1978, e.
shall notify the applicant in writing with a full explanation and recommendation for
305, § 3; Laws 1979, a 325, § 1;
enhancing its ability to secure insurance. The commissioner of insurance shall, if
laws 1981, c. 11% 4 1, eff. May
necessary, establish an assigned risk plan pursuant to subdivision 23.
§ 83; laws 1982, c. 424, § •180;
eff. March 23, 1982; Laws 1982,
Subd. 22. Licenses at racetracks. An on -sale intoxicating liquor license issued by a
638, 4 1, eff. Marsh 24. 1982; L
municipality to a location at a racetrack licensed under chapter 240 may not he transfer-
May 24,1983; Laws 1983, c- 254
red and is in addition to the number of on -sale intoxicating liquor licenses authorized by
1988.
subdivision 5a.
127 USX-& § 201 st seq.
Subd. 23. Assigned risk plan. (1) The -3urpose of the assigned risk plan is to provide
coverage required by subdivision 21 to persons rejected pursuant to this subdivision.
1973 Amendments, ILws 19
(2) An insurer that refuses to write the coverage required by subdivision 21 shall
§§ 1, 2, substituted "including
boroughs whose acts of roes
furnish the applicant with a written notice of refusal. The rejected applicant shall file a
pealed by Laws 1973, Chapte
copy of the notice of refusal with the commissioner of public safety and with the assigned
Section 5" for "Not more tha
risk plan at the time of application for coverage under the plan.
licenses shall be issued in any
to 20,000 population" in the
(3) The commissioner of insurance may enter into service contracts as necessary or
substituted "statutory city" fo
beneficial to accomplish the purposes of the assigned risk plan including servicing of
appearing and added the w
policies or contracts of coverage, data management, and assessment collections. Services
sentences in Subd. 7; and subs
related to the administration of policies or contracts of coverages shall be performed by
county" for "counties having
than 5,000 square miles ", Sr
one or more qualified insurance companies licensed pursuant to section 60A.06, subdivi-
whose ins
sion 1, clause (13) or a qualified vendor of risk management services. A qualified insurer
pealed y
Pealed by Law° 1973'
`73, ChW
or vendor of risk management services shall possess sufficient financial, professional, �
Section fns," and substitated
itaW
administrative, and personnel resources to provide the services required for operation of
for "villages" in the fast sent
the plan. The cost of all services contracted for shall be an obligation of the assigned risk
second and third sentences of
plan. i'
code of municipal governmen
ring
(4) The commissioner of insurance may assess all insurers licensed pursuant to section !:,
thspter 411 -.. , 4- ...
� laws- 1978; c. 423, art. 4..
60A.06, subdivision 1, clause (13) an amount sufficient to fully fund the obligations of the
authorization for the eoasoli
•
assigned risk plan, if the commissioner of insurance determines that the assets of the
'*Wages" aced "Ecsoughan is
16
Air(612) 587 -5151
,01 CITY OF HUTCHINSON
0 JRIF 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: March 21. 1985
TO: HUTCHINSON CITY COUNCIL
-----------------
-------------
FROM: KAYE LINK
------------------------------
SUBJECT: INTOXICATING LIQUOR LICENSE RENEWALS
---- - - - - --
--------------------
The following establishments have submitted application
for renewal of their Intoxicating Liquor Licenses to
be effective on April 1, 1985 for a period of one year.
• The Gold Coin
O'Toole's Pub
The Velvet Coach
T. L. Scalawags
LeBistro Cafe of Hutchinson
Police Chief O'Borsky has reviewed the applications and
recommends each for approval. The appropriate fee (one -
half of total fee) has been paid and surety bonds and
certificates of insurance for liquor liability have
been submitted.
9 -�
(612) 587 -5151
'CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: March 21, 1985
T0: -- HUTCHINSON CITY—COUNCIL
--------------------- - - - - --
FROM: — — KAYE LINK
---------------------- - - - - --
SUBJECT: CLUB INTOXICATING LIQUOR LICENSE RENEWALS
------ - - - - -- ----------- - - - - --
The following establishments have submitted application
for renewal of their Club Intoxicating Liquor Licenses,
to be effective for one year from May 1, 1985.
HUTCHINSON ELKS
•
CROW RIVER COUNTRY CLUB
V.F.W. POST 906
AMERICAN LEGION POST 96
Police Chief O'Borsky has reviewed the applications and
recommends each for approval. The appropriate fees and
surety bonds have also been submitted. Certificates for
liability insurance will be forthcoming, prior to the
May 1 effective date.
9�
(612) 879 -2.411
HUTCH" CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: MARCH 19t 1985
TO: MAYOR AND CITY COUNCIL
FROM: RALPH NEUMANN — — — — — — — — — — — — — — —
SUBJECT: MOTOR POOL REPLACEMENT VEHICLES
Request is made to write specifications and advertise for bids
for replacement of our Hough Front -end loader and 2 ton dump
truck with plow and sander.
• These are the final 2 vehicles that were budgeted for 1985.
r1
LJ
9 ;r
i
M E M O R A N D U M
DATE: March 20, 1985
TO: Mayor and City Co -- ------------ - - - - --
FROM: Gary D. Plotz, City Administrator
--- - - - - -- -------------- - - - - --
SUBJECT: Group Health Self _Insurance— — — — — — — — — — — — — — — —
On Tuesday, March 19, I met with representatives from Burns Manor, the
• hospital, the utilities, and HRA, regarding the proposal dated February 26,
1985 to investigate the feasibility of self - insurance for health benefits.
It was the unanimous recommendation that the entities pursue Phase I of the
Feasibility Study in the amount of $648. The entities would share in the
cost of this Phase I Feasibility Study in proportion with the number of
full -time employees. For your information, the hospital has approximately
100 full -time employees, Burns Manor 50 full -time employees, and HRA three
full -time employees. The only entity that will not be participating will
be the Hutchinson Utilities as they already have a quasi self- insurance pro-
gram based on a $500 deductible policy.
On behalf of Mavis Geier, Phil Graves, and Carol Haukos, as well as City
staff, we request your favorable approval of Phase I.
/ms
0
q_k
4= TANGE, OC
Date:
To:
From:
D. A. Tange Company
WwR4XE CoNSMTM sUVM
February 26, 1985
Members of the City Council
City of Hutchinson
Hutchinson, Minnesota
Dwight A. Tange, CIC
President
D. A. Tange Company
XV%"%X"(%WXXVW
Mk Wx
513 3rd St., P.O. Box 39
Farmington, MN. 55024
PH. 612 - 460 -6556
Subject: Estimate of costs to investigate feasibility and seek
public bids for a combined program of Group Health
Benefits for the City of Hutchinson, Hutchinson Community
Hospital, Burns Manor Municipal Nursing Home and Hutchinson
Municipal Utilities.
PHASE I
FEASIBILITY STUDY
Following are estimates of the costs that would be involved
to perform a feasibility study into the potential of a combined
program of Group Health Benefits for the above mentioned entities of
the City of Hutchinson. These are the steps that I believe would
have to be taken in order to most cost - effectively look at the
potential of such a combined program. Should the Council or the City
Administration have any suggestions or other ideas about the best way
to approach PHASE I, I would be happy to revise my cost estimates
accordingly.
I. Preparation of Informational Letter and
Brief Questionnaire to be sent to all the
above mentioned Entities--------------------- - - - - -- 1 hour
Note: This will include a request for a current
census of employees covered by the existing
Group Health Plan of each of the above
mentioned Entities.
II. Evaluation of Questionnaires mentioned
in I. above and preparation of an Agenda
for a meeting of representatives of all
the Entities--------------------------------- - - - - -- 3 hours
• Note: This will include preparing a Synopsis of
Current Plan Benefits of each of the
Entities to be mailed to each of the
Entities along with the Agenda and a brief
summary of the Questionnaire Responses.
Members of the City Council February 26, 1985
City of Hutchinson Page 2
• III. Meeting of representatives of all the
Entities------------------------------------- - - - - -- 3 hours
Note: This would also involve a charge for travel
which is shown below.
IV. Attendance at City Council Meeting, if
needed--------------------------------------- - - - - -- 1 hour
Note: It would be at the City Council's
discretion as to whether a report of the
results of PHASE I at a City Council
Meeting is necessary. If so, this would
incur an additional charge for travel which
is shown below.
Estimated Total Hours------------------------ - - - - -- 8 hours
V. Additional Charges:
1. Mileage - Two round trips to Hutchinson
anticipated.
336 miles X $ .50 per mile------------- - - - - -- $ 168.00
•
Summary:
•
Note: This mileage charge includes the cost of
my time spent traveling so no additional
hourly rate charge will be made for
travel time. The two trips would only
be charged if they actually became
necessary. If the City Council does not
feel it is necessary for me to attend a
meeting to discuss the results of
PHASE I, then one trip- charge would be
eliminated.
Total Estimated Additional Charges--- - - - - --
Estimated Hourly Charges:
8 hours X $60 per hour-------------- - - - - --
Total Estimated Additional Charges------- - - - - --
$ 168.00
$ 480.00
$ 168.00
GRAND TOTAL - PHASE I-------------------- - - - - -- $ 648.00
•
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Members of the City Council February 26, 1985
City of Hutchinson Page 3
PHASE II
PUBLIC BIDDING OF GROUP HEALTH PLAN BENEFITS
I. Gathering Information for Preparation of
Specifications------------------------------- - - - - -- 3 hours
Note: I have shown a relatively small amount of
time for this endeavor as much of the
ground work will have been completed under
PHASE I above.
II. Answering Bidders Questions. (Preparing
Addendums to be sent to all bidders) --------- - - - - -- 3 hours
III. Review of Bids, eceived---------------------- - - - - -- 8 hours
Note: This would include phone contact with some
of the bidders, if needed for
clarification.
IV. Attendance at City Council Meeting----------- - - - - -- 2 hours
Note: Although I don't feel it is necessary for
me to attend the bid opening, it may be
advisable for me to attend the City Council
Meeting at which a decision is made in case
any of the City Council Members have
questions regarding my recommendations. It
may be advisable for this to be a combined
meeting with representatives of each of the
Entities present to facilitate an expedient
decision.
V. Ordering Policies and Reviewing new
contract when award is made checking that
all promised provisions are included--------- - - - - -- 8 hours
Estimated Total Hours----------------------- - - - - -- 24 hours
VI. Additional Charges:
1. Flat Charge for entering data and
printing specifications---------------- - - - - -- $
2. Mileage - One round trip to Hutchinson
anticipated.
168 miles X $ .50 per mile------------- - - - - -- $
300.00
84.00
I*
0
Members of the City Council
City of Hutchinson
February 26, 1985
Page 4
Note: This mileage charge includes the cost of
my time spent traveling so no additional
hourly rate charge will be made for
travel time.
Total Estimated Additional Charges----- - - - - -- $ 384.00
Sum ary:
Estimated Hourly Charges:
24 hours X $60 per hour----------------- - - - - -- $1,440.00
Total Estimated Additional Charges----------- - - - - -- $ 384.00
GRAND TOTAL - PHASE II------------------- - - - - -- $1,824.00
SUMMARY OF ALL PROJECT CHARGES
PHASE I-------------------------------------- - - - - -- $ 648.00
PHASE II------------------------------------- - - - - -- $1,824.00
GRAND TOTAL - PHASE I AND II------------- - - - - -- $2,472.00
The estimates for hourly time above are just that;
estimates. For all charges other than entering data and printing
specifications, the charges made would be for actual time spent and
actual mileage traveled. The estimates shown above will not be
exceeded without discussion and prior approval from the City of
Hutchinson. I tried to be realistic in these estimates so, barring
any unforseen problems, you can go through the bidding process and, I
believe, achieve maximum results for the estimated cost of
$ 2,472.00.
I ill await the City Council's decision as to whether or
not to pr c ed. Thank ou for allowing me to present this proposal.
Signed - February 26, 1985
D ght ange, CIC Date
President
D. A. Tange Company
513 Third Street
P. 0. Box No. 39
Farmington, Minnesota 55024
(612) 587 -5151
JWJH 1 T Y O F HUTCHINSON
WASHINGTON AVENUE WEST
CHlNSON, MINN. 55350
M E M O R A N D U M
DATE: March 21, 1985
T0: —Mayor and City Council
----------------------- - - - - --
FROM; —Kenneth B. Merrill, Finance Director
— ------------------- — — — — — — — — —
SUBJECT: Data Processing Equipment And Police /Recreation Modules
The city's 1985 budget contains monies for computer equipment and addi-
tional LOGIS modules. We are now in a position to begin implementation
• of the modules and would request the following:
1. Authorization to begin use of the Police (POSSE System) and
Recreation /Park System
2. Authorization to purchase the equipment per budget for the
above modules and City Clerk /Finance area
3. Not budgeted, but requested by the Building Department, a com-
puter desk -- money available elsewhere in department budget
per Director
Cost of item No. 1 will be on a monthly charge based on usage, as are all
modules. Item No. 2 cost is approximately $18,500, depending upon final
decision purchased by LOGIS. By the joint power agreement the City of
Hutchinson has with LOGIS, bidding requirements are satisfied by LOGIS.
Item No. 3 will cost $295.
/ms
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2700 Freeway Boulevard, Suite 300, Brooklyn Center, Minnesota 55430, (612) 566 -0050
March 19, 1985
Mr. Ken Merrill
CITY OF HUTCHINSON
37 Washington Street
Hutchinson, MN 55350
Dear Ken:
The following are the quotes for equipment needed for the
Police, Park and Recreation and City Clerk departments.
1. POSSE SYSTEM
1 -HP 150B
1- Diablo 630 printer - slaved from 150
1 -HP 2392 terminal
1 - "Dot Matrix" printer (spooled)
2 -Cable runs from Police dept.
to multiplexor
1- Wordstar software
2. RECREATION SYSTEM
1 -HP 150B
1- Diablo 630 printer
cable from Recreation Dept. to
multiplexor
1- Wordstar software
3. CITY CLERK
1 -HP 150B with additional 256K memory
1 -Dot Matrix printer - Thinkjet $495
Epson FX100 $895 (approx.)
4. Upgrade of a present 150A to 150B
$2,835
1,695
1,525
1,596
200 (less than)
295
2,835
1,695
100(less than)
295
3,325
495
1,303
$18,094
If one Printek is used for dual purpose, cost will be $1,695
less. Installation costs should not exceed $200.00.
A copy of the print from the Printek 990 is enclosed. See if
Nan feels it is okay for word processing.
Sincerely,
Kristi Morast
Systems Coordinator
KM /lh
enclosure
0
•
s
REGULAR COUNCIL MEETING March 26, 1985
WATER $ SEWER FUND
*Junker Sanitation
refuse charges
$21,269.25
*State Treasurer
Soc. Sec.
866.26
Randy DeVries
wastewater meeting
122.24
Henry Heinecke
operators meeting
34.65
Amoco Oil Co.
gasoline
8.52
Blue Cross Blue Shield
April. medical ins.
1107.37
Central Garage
Jan. repair jobs
1483.19
Cash Drawer #4
wing nut
16
Curtin Scientific
chemicals
493.78
Schools Insurance
Apr. LTD ins.
47.68
Feed Rite Controls
chemicals
862.76
Junker Sanitation
Additional Feb. & Mar.
648.00
Mn. Valley Testing
testing
96.00
State Treasurer
PERA
272.17
Water Products
meters B parts
947.60
Kenneth Norton
refund double payment
29.30
$ 28,288.93
CENTRAL GARAGE FUND
*W.D.Specialties
repairs
$ 582.64
*State Treasurer
Blue Cross Blue Shield
social security
Apr. med. ins.
113.64
174.60
Central Mn. Communications
parts
9.00
Schools Ins.
Apr. LTD ins.
6.60
Family Rexall Drug
office supplies
6.74
Hutch Area Vo Tech
work study student
92.76
MTI Dist. Co.
parts
1.13
State Treasurer
pera
25.95
Town $ Country Tire
repairs
13.00
1026.06
GENERAL FUND
*Erland Jablinski
damage claim
$1300.00'
*North Coast Communication
presentation at council
400.00
*State Treasurer
social security
6023.89
*Government Training Service
registration fee
110.00
*Commissioner of Revenue
arena sales tax
520.11
John Repucci
mileage for ice show
53.20
Orvis Wahl
weld tank
25.00
Ronald Burger
per diem
15.00
Brad Emans
per diem
15.00
David Franzen
per diem
15.00
Thomas Pessek
per diem
15.00
Popp
per diem
15.00
•James
Nancy Buss
mileage to Logis
31.68
Tim Schloeder
replacement check
70.00
B $ F Investment
library rental
1200.00
The Cows Outside
supplies
31.40
General Indicator Corp.
supplies
39.32
J
a
_2_
Gopher Stage Lighting
.MATSA
Mister Donut
Marks TV Service
Mn. Capter IAAI
Mn. Fire Inst. Assn.
Mn. Assn of Cem. Officials
Natl Arbor Day Foundation
Seagrave FWD of Wisc.
Amoco Oil Go.
Blue Cross Blue Shield
Crow Chemical
Central Garage Fund
Crow River Cable TV
Cash Drawer 4
Coca Cola Bottling
Communication Auditors
Copy Equipment Inc.
ERickson's Big D
Schools Ins.
Family Rexall Drug
Forestry Supplies
Great Plains
HAVTI
Henrys Candy Co.
Hutch Comm. Hospital
•HAVTI
Hutch Iron & Metal
ICMA
Intl Conf. of Bldg. Officials
Ind. School Dist. 423
Jahnkes Red Owl
K Mart
MN. Blueprint
Motorola
McGarvey Coffee
New Ulm Wholesale
Olsons Locksmith
Marlow Priebe
Pamida Inc.
Homer Pittman
R.L. Polk Co.
Rockite Silo Inc.
Richard Waage
State Treasurer
Suzuki Sports Center
James Schaefer
UBC
University of Mn.
WEst Central Industries
West Pub. Co.
. County Treasurer
rental
579.25
registration fees
225.00
21 dozen
61.18
repairs
10.00
1985 dues
10.00
1985 dues
5.00
1985 dues
30.00
tree city patches
12.00
supplies
28.60
gasoline
12.78
Apr. med. ins.
11,418.19
chemicals
43.40
Jan. repair jobs
4053.21
basic service
6.45
cash supplies
32.32
arena supplies
316.68
pager repairs
18.74
supplies
163.12
arena supplies
11.26
Apr. LTD ins.
591.84
supplies
149.27
supplies
25.65
supplies
8.93
work study students
10.22
arena supplies
780.20
laundry a alcohol test
21.75
work study students
375.25
iron
31.29
employer contribution
213.11
3 uniform code books
108.60
rental fees
332.55
supplies
38.26
cartop carrier
15.88
kee hand level
50.23
quarterly payment
733.50
police-coffee
98.30
cups
50.00
supplies $ repairs
61.10
telephone expenses
92.04
supplies
41.50
So.West Bldg. Conference
15.00
polk directories
188.00
supplies
5.00
investigation expenses
20.93
pera
3838.74
6 rods
11.40
last half March
962.50
supplies
29.14
registration fees
715.00
supplies
71.24
pocket parts for MSA
187.50
DL fees for county
98.50
$36,859.20
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BOND FUNDS
1981 Parking Bonds
Bennie Carlson
Pool $ Recreation Bond Fund
Korngiebel Arch.
LIQUOR STORE FUND
City of Hutchinson
State Treasurer
State Treasurer
Commissioner of Revenue
contract payment 669.30
fees 41,800.00
payroll
4165.93
social security
542.55
pera
161.67
sales tax
6031.62
10,901.77
CITY OF
a I
FIA
1380 FROST ANTNUE NIAPLENA'OOD. MINNESOTA 55109
OFFICE OF CITY MANAGER 770 -4525 XMXMXX
Pit)
FOR YOUR
March 18, 1985 /�6�, ♦ ..,���
RCcEIv v
Gary D. Plotz, City Administrator C X c#j
City of Hutchinson l
37 Washington Avenue West
Hutchinson, MN 55350
RE: Industrial Revenue Bonds
Dear Mr. Plotz:
I am sorry, but the City of Maplewood can not be of help in regard to
the above. We, too, have received requests in excess of our entitlement.
LI
Good luck in your search for additional entitlements.
BRE:1nb
rely,
Barr rc tvans
City M ager
Z�
•
POLICE DEPARTMENT MEMORANDUM
DATE March 18, 1985
TO Gary Plotz, City Administrator
FROM Dean M. O'Borskv. Chief of Police gtoo� QR Ynl ►n
SUBJECT Cameo Cleaners
I talked to Mr. Pat Smith regarding the complaints that had been made
about him allowing his dog to defecate on the property of Mr. William Janousek.
I also told him that Mr. Janousek had complained that his dog had no license.
Mr. Smith told me that he was unaware of the problem with the feces on Mr.
Janousek's property and would take immediate steps to correct the problem
and see to it that the problem would not continue in the future. He also
stated that his dog did have a license and that he did obey the lease laws of
the City. Mr. Smith seemed cooperative and anxious to settle this matter
equitably.
• I talked with Mr. William Janousek and asked Mr. Janousek if he wished to
press charges by signing a complaint against Mr. Smith. Mr. Janousek said
that he did not wish to press charges and only wished to have the situation
cleaned up. He seemed to be satisfied that the efforts that Mr. Smith said
that he would make would be sufficient but advised that he would consider
contacting the Federal Government should Mr. Smith not continue to comply.
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PUBLISHED IN THE HUTCHINSON LEADER
THURSDAY, MARCH 21, 1985
PUBLICATION NO. 3394
DISPLAY BOX AD
FOR YOUR /NF
ORMgr/ON
NOTICE OF VACANCIES ON CITY OF HUTCHINSON BOARDS,
COMMISSIONS, AND COMMITTEES
Your Mayor and City Council are actively soliciting public participation
in local government. The following positions need.to be filled:
CITY TREE BOARD - Three Year Term - April 1985 to April 1988
HOSPITAL BOARD - Five Year Term - March 1985 to March 1990
LIBRARY BOARD - Three Year Term - April 1985 to April 1988
NURSING HOME BOARD - Five Year Term - March 1985 to March 1990
PLANNING COMMISSION - Five Year Term - March 1985 to March 1990
POLICE CIVIL SERVICE - Three Year Term - May 1985 to May 1988
POLICE STATION BUILDING COMMITTEE - New Committee Being Formed
A summary of the duties and responsibilities of the respective positions
is available at the City Administrator's office, City Hall, 37 Washington
Avenue West.
In the event you are interested in serving on one or more of these posi-
tions, please contact City Administrator Gary Plotz at 587 -5151, or make your
interest known to the Mayor or a Councilperson. Your name will be forwarded
to the respective Board /Commission /Committee chairperson for the purpose of
making a recommendation of one, and not more than three, individuals to the
City Council for consideration of each position available.
}'i0
HUTCHINSON PUBLIC SCHOOLS
E �D+•C� DW
� INDEPENDENT SCHOOL DISTRICT NO. 423 YAYNE PETERSON. Vke Chat
nar
POPP.Cl.h HUTCHINSON, MINNESOTA SOSO °ANm'�NI �'c'or
EM Tnm r LI ICLE ARLT. Dkector
Glenn MateXa, Superintendent of Schools
0 al
March 5, 1985
The Honorable Robert Stearns
City Hall
Hutchinson, MN 55350
RE: Hutchinson Police Department
Dear Mayor Stearns:
fn e,-t( 4 ell,
FOR YOUR INFORMATION
As Hutchinson's Superintendent of Schools, I am extremely
pleased with the efforts, speed, and results of the
Hutchinson Police Department in solving the recent school
break -ins. It is unfortunate that our community youth are
involved in these activities, but better corrected now than
. having the youth become involved in more serious crimes
later on.
It has been a relief to me to have the Hutchinson Police
Department's cooperation in school district matters during
the past several years that I have been in this communty. I
send to you my sincere appreciation and thanks for their
excellent efforts and results.
Please express my thanks and appreciation to the Chief and
his staff.
Sincerely,
Glenn M tejka
Superintendent
GTRICT OFFICES
30 GMe Street North
Phoea (612) 587.2660
SENIOR HIGH SCHOOL
Roberts Read
Phoae(612)667 -2151
of Schools
AREA VOCATIONAL-TECHNICAL INSTITUTE
200 Ceateq A*
Phoae(612)587-3636
EQUAL OPPORTUNITY EMPLOYER
JUNIOR HIGH SCHOOL
Robert* Rood
Phoae(612) 567-2651
Ft E14FNTARY SCHOOL
loo Glea Street
Phoee (612) 567.21137
(612) 587 -5151
CITY OF HUTCHINSON
', 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
March 15, 1985 FOR Y01IR INFORMATION
Ms. Pam Albright
McLeod County Court House
Glencoe, MN 55336
RE: Tax Increment Amendment for Rehabilitation
of Hutchinson Hotel
Dear Pam:
On behalf of Gene Reddemann, County Executive Secretary, I understand you
are in charge of organizing the county agenda.
The City of Hutchinson is required by law to consult with the County Board and
School District to review "input" on any tax increment amendments. The attached
amendment is to assist with the land write -down for rehabilitation of the Hutch-
inson Hotel. The rehabilitation of the hotel is known as Parkview Plaza.
Earlier this month I had discussed the need to meet with the County Board with
Commissioner Chairman Lawrence Wendorff. Because of time constraints with the
March'12 County Board meeting, and subsequent meeting with the townships, we
concluded that the March 26 meeting would be the best.
Please confirm receiving this request to appear and acknowledge your receiv-
ing our notice of publication that is enclosed. The public hearing on this
project has been continued to March 26, 19859 8:00 P.M., City Council Chambers,
City Hall in Hutchinson.
Sincerely,
CITY OF HUTCHINSON
t n.
Gary D. otz
City Administrator
GDP:ms
Encl.
cc: Eugene Reddemann, Exec. Secy.
Edward Ide, County Auditor
Lawrence Wendorff, Chm.
Bill Fahey, Ehlers & Assoc.
Re th B. Merrill, Finance Dir.
yor & City Council
Atty. Stefanie N. Galey
Atty. Jerry Gilligan
John Bernhagen, Comm. Develop. Corp.
Frank Fay, Developer
(612) 587 -5151
f1UTlN" CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
March 15, 1985
Supt. Glenn Matejka
School District No. 423
30 North Glen
Hutchinson, MN 55350
RE: Tax Increment Amendment for
Rehabilitation of Hutchinson Hotel
Dear Glenn:
FOR YOUR INFORMATION
Although you are aware of the proposed tax increment amendment for the Hutch-
inson Hotel, I am required to provide formal notice of the attached amendment
by certified mail.
Also enclosed is a copy of the notice of publication. The public hearing
on this project has been continued to March 26, 1985, 8:00 P.M., City Coun-
cil Chambers, City Hall.
Again, I would be happy to review this particular amendment at your upcoming
school board meeting.
Sincerely,
CITY OF HUTCHINSON
N -qq 7
Ga Z Z
ry t
City Administrator
GDP:ms
Encl.
F
cc: 1/?6a�yor & City Council
Bill Fahey, Ehlers & Assoc.
Jerry Gilligan, Dorsey- Whitney
Atty. Stefanie N. Galey
Kenneth B. Merrill, Finance Dir.
John Bernhagen, Comm. Develop. Corp.
Frank Fay, Developer
(612) 587 -5151
Hwy' C/T Y OF HUTCH /NSON
37 WASHINGTON AVENUE WEST
HUTCHlNSON, MINN. 55350
March 15, 1985 FOR YOUR INFORMATION
Mr. Barry Evans
City Manager
1380 Frost Avenue
Maplewood, MN 55109
RE: Need fpr Industrial Revenue Bond (IRB)
Financing - City of Hutchinson
Dear Mr. Evans:
The City of Hutchinson will be exceeding its IRB entitlement. Specifically, the
City of Hutchinson has an allocation of $2,512,000, and we are already exceeding
this figure by $163,000; based on "inducement" resolutions already approved and
another scheduled for March 26, 1985.
The City of Hutchinson requests consideration by the Maplewood City Council for
assistance in utilizing a portion of your community's entitlement. The City ap-
pears to have an immediate need for $163,000, plus an additional $1,200,000 with-
in the next couple months for another anticipated project.
In terms of priorities to any other communities requesting similar allotment
throughout the state, please place the City of Hutchinson at the top of your list.
We would be very grateful if you would inform your City Council of this request,
therefore providing the opportunity for discussion.
The Hutchinson City Council is anticipated to vote on the IRB inducement resolu-
tion on March 26, 1985, that would push the city over the limit by $163,000.
Could you please write or contact me at (612) 587 -5600 (home phone) before March
26, 1985.
Sincerely,
CITY OF HUT,(CH%INSONN
Gary D. P otz Q
City Administrator
GDP: ms
cc: John Bernhagen, Comm. Develop. Corp.
Chm. Ron McGraw, " is to
Kenneth B. Merrill, Finance Dir.
—frayor & City Council
jr
ADMINISTRATIVE
UPDATE
March 12, 1985 CITY OF HUTCHINSON ISSUE NO. 8
RESPONSE FROM MN /DOT ON SIGNAL AT T.H. 7 AND SCHOOL ROAD
The MN /DOT has determined a signal is warranted; however, Ken Madole, District Engineer,
does not feel it will solve the problem.
If the city wants to proceed with a temporary signal, the State is willing to pay one -
half the cost. Mr. Madole is estimating the construction cost at $40,000 - 50,000.
FRANK FAY PROJECT - PARKVIEW PLAZA
The city auditors are currently reviewing the financial statements of Frank Fay.
I have contacted Larry Wendorff regarding the status of the tax increment amendment. He
h , uggested the County Board meeting of March 26 for discussing the amendment. Like -
w I have contacted School Superintendent Matejka as to reviewing the amendment with
the School Board.
FEASIBILITY OF MOTEL PROPOSALS
The city's auditing firm, Charles Bailly & Company, has responded favorably with recom-
mended conditions.
John Bernhagen, Executive Director of Community Development Corporation, will make a pre-
sentation on the recommendations of the Community Development Corporation.
CED /DONOHUE
There has been excellent follow -up by CED /Donohue since being selected as the engineer-
ing firm on the wastewater treatment plant.
Specifically, Randy, Ken and I will be meeting with PCA on March 21 at 9:00 A.M. in Rose-
ville.
PRE - TREATMENT CONTRACT WITH PURE CULTURE
I e been in contact with Jack Harrison, Environmental Engineer, from the Hercules Corp.,
pa nt company of Pure Culture.
-OVER-
At this time Hercules has some concerns about any future sewer charges as a result of
the new plant. Therefore, the company has not returned the pre- treatment contract. I
have advised CED and Marlow Priebe of the problem, and this is one of the issues we will
be discussing with MPCA on March 21.
WASTEWATER PLANT SITE ACOUISITION
Attached is a letter from CED stating the requirement for an appraisal for the proposed
wastewater treatment plant.
I contacted the acquisition specialist at MPCA, Linda Prail, regarding the requirements.
She stated the appraisal is mandatory and, furthermore, recommends that it be a "certi-
fied appraisal" inasmuch as the project will be audited after completion.
At this time the city should authorize the appraisal.
GARAGE AT 613 SECOND AVENUE S.E.
Ralph Neumann has requested authorization to move the remaining garage at 613 Second Ave-
nue S.E. (city property) to the street department property. The bidders on the existing
house located at 613 Second Avenue S.E. were not interested in the garage, as per A §ends
item 8-a.
Attachment
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95LIL71NG
ENGINEERS
DIVERSIFIED INC.
Suire 200
7200 Hemlock Lone North
Maple Grove, MN 55069
(612) 425 -2181
40
Engineers
Archirecrs, &
*ors
Offices oho locored
in Edino G Ldl ev lle
A Donohue compcny
3456�\
o MAR 1985
February 28, 1985 ftalVFJ)
N
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City of Hutchinson
37 Washington Avenue W.
Hutchinson, MN 55350
Attn: Mr. Gary Plotz
City Administrator
Re: City of Hutchinson
Wastewater Treatment Plant
Land Acquisition Assistance
EPA Grant No. C271363 -02
Dear Gary:
Pursuant to our recent conversation we are pleased to
provide you with some backup information to assist you
in the purchase of land for the wastewater treatment
plant. Specifically, the MPCA is going
the City document its comp lance with Public Law 91fi46
whether or not-the -Tana— urchase - -is federal or state
un a In a ition, MPCA is pushing to have this
03 c"�'Umentation completed prior to granting Step 2
advanced allowances. Therefore, expediting the pur-
chase of the land at this time is wise.
Enclosed with this letter are copies of the following
information:
1. MPCA's internal land acquisition review check
list.
2. MPCA's narrative discussing land acquisition pro-
cedures.
3. USEPA's example narrative regarding Public Law 91-
646.
4. USEPA's regulations on land acquisition proce-
dures.
5. USEPA's handbook of guidance on land acquisition
procedures.
It is important to initially review items 1 through 3
above to understand what USEPA and MPCA are looking
for. Item No. 3 provides an ideal acquisition descrip-
tion in narrative form and has been accepted as the
normal procedure. Items 4 and 5 are provided to allow
the City to have adequate library of available informa-
tion regarding acquisition rules and regulations.
Should you have any further questions, do not hesitate
to contact me.
Very truly yours,
COONNS�ULTING ENGINEERS DIVERSIFIED, INC.
Donald F. Roecker, P.E., Manager
Governmental Liaison Activities
enc: Items 1 though 5 Above
cc: Lee Glueckstein
Mike Hoff
Gary Warren
TRS /G /HF6
El
9