cp05-07-85 c0
AGENDA
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MAY 7, 1985
7:00 P.M.
1. DOT - Ken Madole
2. Priorities - No. 11 - 20
3. Compensatory Time
4. Coalition of Outstate Cities
5. 1986 Improvements Timeframe
6. Building Lot Split - June Redman
7. Wigen Parking Lot
8. Establish Date for Joint Meeting of County Board /City Council
9. Adjourn
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PRIORITY /ITEM
11. Truck Routes
12. Builders Handbook
13. CDC - Market Study
14. Sprinkling Buildings
15. Airport Appraisal
16. Capital Imp. Plan
17. Industrial Land
18. Tax Statement -
Increment Representation
19. POSSE - Police Computer
System
20. Right -to -Know
PRIORITY ITEMS NO. 11 -20
APRIL 01985
H
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v
80% - Marlin,
Mike, Pat, Bob
60% - Marlin,
Pat, Bob
40% - Mike,
John
20% - John
60% -
H �
Mike,
Bob
40% -
Pat, John
M �•
Mike, Pat
L O
0 .'f
0
O H
�f
U,
co
!
60% -
Marlin,
Mike,
Bob
40% -
Pat, John
40% -
Mike, Pat
20% - John
20% - Marlin
20% - John
40% - Marlin,
Pat
20% - John
40% - Mike, Bob
20% - John
60% - Marlin,
Pat, Mike
20% - Marlin
20% - Mike
20% - Pat
20% - Mike
20%
- Pat
20%
- Marlin
40%
- Marlin,
Bob
20%
- Bob
40%
- Mike, Bob
40% -
Pat, John
0
0
O P4 W
O O O
20% - John
20% - Pat
(They're correc
20% - Bob
80% - Marlin,
Mike, John, Bob
NOTE: Mayor Stearns also rated No. 14 - Meeting with County /Township and No. 15 - Requiring Council Agenda items have
written explanatory background.
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1' • 30,
- -130.0 —
South line of Lot 6 of the Qud. Plot
LEWIS L ` AVENUE
Sfrr
John J. Bernhagen
Executive Director
16121387-3252
Gary D. Plow.
Cary Adminivrator
16121597-5151
BOARD OF DIRECTORS
Pro. Rmwkl J. McCraw
Auor w Wa
Vice Pr . Arthur L. Cooper
President
Fins Nwaurzd Bunk
Scc./Treas. Chad B. Pichl
Crnitied Public Am
Ptnncr. DuWavnc
T.A. (Buzz) Burch
Ex. V.P. Citizens
Bunk :cal Trust Cu.
Tom Deggcu
Y.P.. General Maragcr
Hu0.fiinnun Mly. k Sales. Inc.
Donald A. Glas
irsvuc Fcd.
Su ". Ase n
Glenn MMejka
Supt. of Schools
District 423
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Hutchinson Community Development Corp.
Hutchinson Community Development Corpora tL�( washingtcn Ave. East
Hutchlnw Minnesota 55350
downtown improvement committee 5/6/85 -
Present: John Korngeibel, Joe Wesley, Jo Willmert, Jay Alrick,
Marlow Priebe, Butch Wentworth, Dick Lennes, Buzz Burich, Mark
Myers.
I. Meeting - was called to discuss the transformer, and parking
situation in the block bounded by First, Franklin, Washington and
Main streets.
A. The group looked over the map detailing the Wigen lot, and
the situation with a large 5' x 6'x 18' transformer casing behind
Wesley Pharmacy.
B. Joe Wesley - voiced his concerns to the committee about the
current location of the transformer box
1. The box blocks vision of Wesley Pharmacy's rear entrance.
2. It also creates a traffic flow problem once cars are in the
lot.
3. Suggested rotating the transformer 90 degrees. This would
give good visibility to everyone.
4. Questioned liability problem of explosions and the like:
suggested putting the boxes underground. Butch Wentworth of
Hutchinson Utilities says this does not work due to moisture
problems and winter time frost problems. The boxes are large,
because of future potential electricity needs.
5. Joe also questioned if the new design (submitted by John
Korngeibel) for the lot will be a good use of the location in the
future. Questions were raised regarding the entrances from the
alley and if they will work under the new design. The committee
discussed the idea that east -west parking would help funnel
people into the back entrances of stores. That north -south
parking would deter pedestrian traffic to stores.
6. Joe also raised the question of handicapped parking and
where it should go in relation to this (Wigen) lot. Marlow Priebe
said that could be determined as the need arose, and be done by
signing and by paint striping in the lot (for the larger space
needed).
7. Another concern raised by both Joe and Buzz Burich was that
of alley loading zones for trucks to keep some parking lot
entrances and exits open to traffic. This will be looked into
further in the parking situation all over the downtown area.
C. Downtown Improvement Committee -
1. Motion - made by Jay Alrick to move the transformer box
behind Wesley Pharmacy by rotation 90 degrees to the north.
Motion seconded by Buzz Burich to do so. Committee voted
unanimously for approval,
2. Motion - made by Dick Lennes to submit preliminary plans to
the affected business owners prior to Council approval of
projects. Seconded by Buzz Burich. Committee voted
unanimously for approval.
3. Motion - made by Dick Lennes to reserve an area (56 ") for an
edge on the east side of the Wigen lot. (potential for greenery,
and sidewalk) Seconded by Jo Willmert. Committee voted
unanimously for apprroval.
4. Motion - made by Dick Lennes for the Downtown
Improvement Committee of the Development Corporation to
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endorse the concept of east -west parking in the downtown lots to
improve overall traffic flow with the idea of making it as uniform
as possible. Seconded by Jo Willmert. The committee
unanimously approved the motion.
D. Next step - these motions will be given to the City Council
for implimentation.
E. Next meeting of the Downtown Improvement Group
1. Discuss the hours of parking lots, and street parking. After
this has been hashed out by the Hutchinson Downtown Retail
Association and any other groups that need to look it over.
2. Buzz Burich suggested recommendations be made to this
committee for the purpose of finding out the feeling of
merchants.
A. Main street parking (time alloted)
B. Side street parking (time alloted) same as Main?
C. Lot parking behind stores (time alloted)
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D. Short term 0 0 - 20 minute parking special purpose)
E. Enforcement
F. SUBMIT THESE SUGGESTIONS TO THE HDRA FOR
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r(6l2) 587 -5151
ITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: March 19, 1985
T0: Mayor, Council and Salaried Employees
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FROM: Gary D. Plotz, City Administrator
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SUBJECT: —Alternative Policies for Vacation and Compensatory Time
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Council members have requested me to provide a full -range of alternative poli-
cies on vacation and compensatory time for salaried employees.
The following areas have been requested to be addressed (salaried employees):
1. Rate compensatory accumulates
2. Time -frame compensatory time may be used
3. Reporting of compensatory time
4. Vacation utilized in blocks
5. Combining compensatory time and vacation time
The Mayor and City Council desire to receive input from salaried employees before
placing the topic on the agenda. A special Council meeting will be scheduled to
obtain your input.
The following is a "range" of alternatives; please feel free to add other alter-
natives.
I. RATE COMPENSATORY TIME ACCUMULATED - ALTERNATIVES
A. Accumulation 1 -1/2 X hours over 80 in two weeks
B. Accumulation 1 X hours over 80 in two weeks
C. Accumulation 1/2 X hours over 80 in two weeks
D. No accumulation (encompass in job description)
E. Other alternatives
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II. TIME -FRAME TO UTILIZE COMP. TIME - ALTERNATIVES
A. One year from time earned
B. Six months from time earned
C. Within following two pay periods (four weeks)
D. Within following one pay period (two weeks)
E. Other alternatives
III. REPORTING OF COMPENSATORY TIME - ALTERNATIVES
A. Time sheet similar to hourly (bi- weekly)
B. Bi- weekly time sheet, specifying comp. time hours only
C. Monthly time sheet, specifying comp. time hours only
D. Existing policy - some salaried employees doing it on volunteer basis
E. Other alternatives
IV. VACATION UTILIZED IN BLOCKS - ALTERNATIVES
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A. Vacation block up to 2 X annual benefit at one time
B. Vacation block not to exceed annual benefit at one time (4, 3, or 2 weeks •
depending on length o f employment)
C. Vacation in smaller block (2 or 3 week maximum at one time)
D. Other alternatives
V. COMBINING VACATION AND COMP. TIME
A. All combinations
B. Combination not to exceed four weeks at one time
C. No combination, either one or the other taken at a time
D. Other alternatives
In addition to the above input, I have contacted the League of Minnesota Cities.
The League is sending out a packet of information, plus a recent interpretation
by Stan Peskar of the Supreme Court case on compensatory time. Lastly, I will be
doing a survey of other cities in the areas delineated above.
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CITY
Fairmont
City Clerk
Faribault
Dir. of Public
Services
Little Falls
City Admin.
Red Wing
Council Admin.
Waseca
City Clerk
Owatonna
Clerk /Treas.
Marshall
City Treas.
POLICY
'OPULATION HANDBOOK IS THERE COMP. TIME?
10,751
No
No formal policy;
Informal policy;
use meetings as comp.
however, comp. time
straight time (1X)
is used.
16,241
No
No, one extra week
of that earned.
called "administra-
Flexible hours for all
tive leave" beyond
vacation benefit.
7,500
No
Yes; no written
hours for adminis-
policy.
12,418
No
Yes
8,000
Somewhat
Yes; discretion
heads.
limited.
of City Manager;
All meetings consid-
Yes, informal. No
no formal policy.
17,500
No
No policy; yes and
Same time sheet as
no pay option;time
no for comp. time.
11,000
No
Yes
HOW
COMP. TIME INCLUDED ARE THERE IS IT RECORDED/ RATE COMP. TIME
ICI JOB DESCRIPTION? FLEXIBLE HOURS? REPORTED TO WHOM? ACCUMULATES?
All salaried people
Yes
No
Informal policy;
use meetings as comp.
straight time (1X)
time; do not use all
of that earned.
Flexible hours for all
Yes
city meetings.
For hours over 40
No
Straight time (lX)
hours for adminis-
for "flexible" hours,
trator and 3-4 dept.
a pay option over 2
heads.
weeks.
All meetings consid-
Yes, informal. No
Yes
Straight time (1X);
ered comp. time.
written policy.
Same time sheet as
no pay option;time
hourly employees.
off only.
All meetings eligible
Yes
Recently went to
Straight time; no
for comp. time.
time sheets, same
pay option; time
format as hourly.
off only.
Manager uses discretion
Yes, discretion
No
Not hour for hour;
to allow comp. time for
of City Manager.
no policy; no pay
meetings; presently no
option; however,
policy.
time is taken off.
Some dept. heads using
Yes
No
No policy of rate;
meetings as comp. time.
discretion up to
dept. head; some
use 1 -1 /2X.
All meetings comp.
No policy; how-
Yes
Straight time, no
eligible, not all
ever flexible.
Same time sheet for-
pay option.
used.
mat as hourly.
1
Fairmont
Faribault
Little Falls
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Red Wing
Waseca
Owatonna
Marshall
WHAT IS TIME FRAME
'AMP. TIME TO BE USE'.
No policy
Flexible hours; one year
time frame.
Within calendar year.
No policy; recommends
calendar year.
No policy
No policy
30 Days
LIMIT, IF ANY, AWAY FROM CITY
(VACATION AND /OR COMP. TIME)
No policy
Informal policy; most people
are compensated in pay and
over two weeks of vacation
at employee option.
No limit; "informal limit" same
as limit of 40 hours, some ex-
ceptions.
No limit on amount.
Over two weeks requires dept.
head approval; up to 25 days
possible.
No limit, except annual earn-
ing plus 40 work hours.
Comp. time accumulation
limited to 12 hours per
month.
OF VACATION BLOCKS?
No carry-over from previous
year; no block limit. Only
one year earning - calendar
year.
No carry-over and based on
calendar year; no specific
block limit. Only one year
earnings.
No carry-over; based on cal-
endar year.
Double up 2% year of vacation
at one time'okay.
Carry to maximum of 25 days
vacation accumulated at one
time.
Carry over 40 hours of vaca-
tion plus existing time earned .
calendar year.
Carry forward one -half of pre-
vious year's vacation; calen-
dar basis.
Sometimes
Yes, possible for directors and ad-
ministrator; however, not a problem.
Yes
No combination; one or the other.
Yes
Yes
Yes
ADMINISTRATIVE
UPDATE
April 23, 1985 CITY OF H"TCNINSON ISSUE NO. 9
DOT RESPONDS TO TRAFFIC SIGNAL REQUEST - HIGHWAY 7 WEST
The Department of Transportation has responded to questions raised by the City Council and
presented in my correspondence of March 19.
In summary, the estimated total cost of the improvement is $40,000 - $50,000; the City's
share would be $20,000 - $25,000. See correspondence of April 26 for further details.
(Letter enclosed in Council packet.)
DOT RESPONDS TO REQUEST FOR AIRPORT APPRAISER
The Willmar Office of DOT has been going through some personnel changes in March, and a
n4Wndividual, Mr. Robert Jones, is the person responsible for the airport appraisals.
M� Cliff Boelter, the former employee working on this appraising project, has retired.
On April 12 I contacted the DOT again to request action. I have been informed that Mr.
Robert Jones will be out to Hutchinson on May 9 at 10:30 A.M. to discuss the airport ap-
praisals. I will be updating Attorney Bill Haas of this information.
HERCULES PROVIDES REMAINING TREATMENT AGREEMENT
The Mayor, CED consultants, and City staff met with officials from Hercules, Inc. As a
result of this meeting, the City has now received a modified treatment agreement letter
that appears to CED as being sufficient. The Minnesota Pollution Control Agency is now
reviewing the agreement.
CHARLES BAILLY'S VERIFICATION OF RECEIPT OF MATERIALS FROM FRANK FAY - FINAL OPINION
OF FEASIBILITY
Today we received a letter from Charles Bailly & Company regarding the four items to be
verified on the Frank Fay project.
Attached is Mr. Charles Rolando's letter confirming review of the material, and provid-
ing his final opinion on the project's feasibility.
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Charles Bailly & Company
Certified Public Accountants
2122 23 '4
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Parkdale Four, Suite 300 offices in Minnesota,
5353 Gamble Drive Montana, North Dakota
Minneapolis, Minnesota 55416 and South Dakota
Telephone (612) 546 -0404 April 23, 1985 Associates in principal cities
of United States, Canada,
Maxim, Europe
Mr. Gary Plotz and Aria
City Administrator
City Hall
37 Washington Avenue West
Hutchinson, MN 55350
,
Dear Gary:
Regarding taur letter of April 17, 1985 on the Jorgenson Hotel project,
I have received additional information from Frank Fay as follows:
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1. Comercial leases:
Signed letters of commitment:
Rexall Drug
Hairstyles Plus
— _ -- Fay Realty
A proposed lease drafted by Community Credit Co.
The terms agree in substance with the projected amounts
with the exception of Rexall Drug - the terms are $4.00
per square foot vs $6.00 per square foot used in the
projection.
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2. Items 2, 3 and 4 immediately following the "Conclusion"
section on page three of our April 17, 1985 letter have
been cleared and revisions made in the projection for the
project.
In addition, the Housing and Redevelopment Authority
has provided information which supports the market
assumption used in the projection.
Since the above items have been resolved, the project based on the
assumptions used in the projection is demonstrated as feasible.
The final paragraph of our previous letter dated April 17, 1985,
describes our audit responsibility and is reiterated in this letter.
Sincerely,
CHARLES BAILLY & COMPANY
By C -�C�. C.P.A.
Charles L. Rol ndo, Jr.
CLR:bjs
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