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cp05-14-85 cHUTCH"INSON CITY CALENDAR WEEK OF May 12 .'TO May 18 t 1985 SUNDAY -12- MOTHER'S DAY WEDNESDAY THURSDAY -15- -16- 10:00 - 11:00 A.M. - Meeting 'of Directors at City Hall 3:00 P.M. - HRA Meeting•ai: Park Towers MONDAY -13- FRIDAY -17- TUI SAY -14- 9:30 A.M. - Police Station Building Committee Members Tour Other Police Stations 7:30 P.M. - City Council Meeting at City Hall SATURDAY -18- ARMED FORCES DAY E AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 149 1985 1. Call to Order - 7:30 P.M. 2. Invocation - Reverend David Natwick 3. Consideration of Minutes - Bid Openings of April -18, 1985, April 22, 1985v April 30, 19M5 and May 8, 1985; Regular Meeting -6f April 23, 1985 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - April 1985 2. Library Board Minutes dated April 23 and _April 30, 1985 3. Nursing Home Board Minutes dated March 28, 1985 4. Park & Recreation Board Minutes dated April 3, 1985 5. Tree Board Minutes dated April 3, 1985 Action - Order report and minutes to be filed (b) Resolution No. 8038 - Resolution for Purchase Action - Motion to reject - Motion.:.to:waiye reading and adopt 5. Public Hearing - 8 :00 P.M. (a) Consideration of "On Sale" Intoxicating Liquor License for Larry Bethke At Victorian Inn Action - Motion to close hearing .- Lotion to reject — Motion to approve and issue liquor license (b) Budget Hearing of Federal Revenue Sharing Action - Motion to close hearing - Motion to reject - Motion to approve budget and waive reading and -adopt Resolution No. 8039 6. Communications, Requests and Petitions (a) Consideration of Request for City Administrator to Attend Annual Managers And Administrators Conference May 15 -17, 1985 Action - Motion to approve - Motion to reject 1 COUNCIL AGENDA MAY 14, 1985 Consideration of Request for Transit Coordinator to Attend Spring Public Transit Conference June 6 -7, 1985 Action - Motion to reject - Motion to approve request (0)Update by City Administrator On MN /DOT Meeting Regarding Airport Appraisals Action - (d) Consideration of Request for Musical Group to Play In West River Park (Shelter B) During Senior Class Party June 2, 1985 lotion - Motion to reject - Motion to approve request (e) Consideration of Request to Use Library Square June 4 -6, 1985 for American Cancer Society Fund Raising Project Action - Motion to reject - Motion to approve request �(�f5 Petition `from Neighbors Requesting Clean -Up of Property ` .Action. to, CVy - Attorney 7. Resolutions and Ordinances (a)' f)rdiu nO No. ,, -17� Or,4inanos..Authorizing Sale of Municipally Owned deal Property Legally. Described As: Lot 11, Block 3, Selchow- Jorgenson Subdivision To the City of Hutchinson AAoo,- MpFtion. to, re jest ;� = ,I+Foton to.�raive first reading and set second reading May 28, 1985 8. Unfinished Business (a) gppnq ,denatio�,},,of,..Rgport By -City Attorney On Easement from Arthur Benja&in Action (b) C�Sidera�ion,of.Council Approval for Sale of Parcel B Property On Lewis Avenue.According , to City Subdivision Ordinance (DEFERRED APRIL 23, 1985) Action` -1 Motion to reject - Motion to approve sale and order preparation of Resolution (c) Consideration of Awarding Bid for 1985 Street Department Maintenance Materials (DEFERRED MAY 89 1985) etion - Motion to reject - Motion to approve and award bid 2 COUNCIL AGENDA MAY 149 1985 (d) Consideration of Relocating Transformer On Wig4h Parking' Lott" Action - Motion to reject - Motion to approve relocation (e) Consideration of Street Resurfacing for Project No. 85 -Q1 -24 3 .. Action - (f) Consideration of Sign Compliance for Cameo Cleaners Action - (g) Consideration of Status Report by City Attorney.On Gutormson Property Complaint Action - 9• New Business (a) Consideration of Application for Wine License by Bruce Santelman for Country Kitchen . Action - Motion to reject - Motion to- set�pubiic hearing for May 289 1985 at 8:00 P.M. (b) Consideration of Authorization to Proceed On City Parking Lots Formerly Known As Wigen Property And Plow+man'Ptoperii" " Action (c) Consideration of Continued' Membeirship�wi th-Coaiition'bf-Outstate Cities Action (d) Consideration of Timeframe for 1986 Improvement Probe tt§ Action - Motion to reject - Motion to approve schedule (e) Consideration of Concept of Returning A Portion of Future Tax Increments Payable To Various G6vernmentai'3ur sdictions-And"Review Of Future Increments On Annual Basis Thereafter Action - Motion to reject - Motion to refer to City Attorney and Bond Counsel - (f) Consideration of Library Board Recommendation To Approve Change Order No. 1 for Library Addition Project Action - Motion to reject - Motion to approve Change Order No. 1 3 COUNCIL AGENDA MAY 14, 1985 (g) Conalderatiorr.>of Authorizing Master Plan for Development of Properties Known As Satterlee Pit, Boldt Property, Kadelbach Property. And Present City Street Garage Site To Be Prepared By City Engineer, Director of Maintenance Operations And Sites And Building �'- :Commitkee of Community Development Corporation Action - (h) Consideration of Request for Taxi Cab License By Thomas Clabo Action - Motion to reject - Motion to approve and issue license W Consideration of Setting Date for Opening Bids On 1985 General Obligation Improvement Bonds, 1985 General Obligation Tax Increment Bonds and 1985 Sewer Revenue General Obligation Bonds Action - Motion to reject - Motion to approve and open bids on 4� GuT1e `11,- 1985 at 10 :30 A.M. - Motion to waive reading and adopt Resolution No. 8040 (j) Consideration of Assessment Hearing for Improvement Project No. 83_01 -389 Letting No. 10 Action - Motion to reject - Motion to approve Assessment Roll No. 204 and set public hearing June 11, 1985 at 8 :00 P.M. - Motion to waive readings and adopt Resolutions No. 8036 and No. 8037 (k) Consideration of Issuing Uniform Allowance for Police Dispatchers And Secretary Action - Motion to reject — Motion to approve issuance (1) Consideration of Assessment Hearing for Improvement Project No. 85 -01 -36 (Carlisle Street), Letting No. 9 Action - Motion to reject - Motion to approve Assessment Roll No. 203 and set public hearing June 11, 1985 at 8 :00 P.M. - Motion to waive readings and adopt Resolutions No. 8034 and No. 8035 (m) Consideration of Request By T. L. Scalawags to Change Location for Intoxicating Liquor License Action - Motion to reject - Motion to approve relocation (n) Consideration of Complaint Regarding Public Nuisance Property Action - 4 6 COUNCIL AGENDA MAY 14, 1985 (o) Consideration of Request to Purchase Two Copy Machines Action - Motion to reject - Motion to approve purchase (p) Consideration of Request by Citizens Bank tocCloie -Alley from 10 :00 A.M. to 4:00 P.M. On June 1, 1985 Action - Motion to reject - Motion to approve request 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments.-. (a) Verified Claims Action - Motion to approve and authorize payment fromi1appropriate funds 12. Adjournment G 5 ; :ay 14, 1985 The following was left out of the Tax Increment Hearing Minutes: 1. Alderman Mikulecky read section 7.01(conflicts of interest). Pat questioned John Bernhagens "participation" in the Hotel project decision, and noted the 1% fee collected by the 7CDC (Z�12,000.00) is used in part to pay Bernhagens salary of W18,000.00. The City Attorneys said he say no conflict of interest. 2. (next sentence) to appraised value of the hotel insert 5260.000.00 .... Count's 10(05' market value of $175.000.00 . Mr. Fikulecky felt the City was paying too much for this property. 3, insert - Mr Mikulecky requested a "But For" signed statement from Mr. Burckhardt. 4. insert - Mr Fay had been asked how much he'paid for the Hotel, he would not disclose that figure. 5. In this sale of ladd for private development ...The City of Hutchinson purchased the Hotel from DIr Fay for 5 and sold it back to him for S (insert figures) 8 d"Alderman Mikulecky objected in principle to purchasing the Boldt property for $181,600.00, because McLeod County figures showed a 1984 Yarket value of $78,900.00. I request the above items be inserted into the City Council Minutes of April 23, 1965. Alderman Pat Nikulecky 0 '15, MINUTES • BID OPENING THURSDAY, APRIL 18, 1985 The bid opening was called to order at 2:00 P.M. Present were: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, Water Plant Operator Dick Nagy, Maintenance Operations Director Ralph Neumann, Finance Director Kenneth B. Mer- rill, Administrative Secretary Marilyn Swanson, and Charles Barger of RCM. The reading of Publication No. 3400, Advertisement for Bids, City of Hutchinson, Repair Ground Storage Reservoir, was dispensed with, and the following bids were opened and read: TOTAL BASE BID ABE Construction, Plymouth, MN $164,000.00 ACG, Inc., St. Paul, MN 184,740.00 Acton Construction, Hugo, MN 154,965.00 D.H. Blattner & Sons, Inc., Avon, MN 230,056.00 . Robt. W. Carlstrom Co., Mankato, MN 186,265.00 Gridor Construction, Plymouth, MN 203,295.00 HMH Enterprises, Watertown, MN 161,800.00 Merrimac Construction Co., Anoka, MN 181,873.00 Young Construction Co., St. Paul, MN 199,937.00 The bids were referred to the Engineer and RCM consultant for review and a recommendation to the Council. There being no further business, the meeting adjourned at 2:13 P.M. 0 IN MINUTES BID OPENING MONDAY, APRIL 22, 1985 The bid opening was called to order at 2 :00 P.M. Present were: City Adminis- trator Gary D. Plotz, Finance Director Kenneth B. Merrill, Maintenance Opera- tions Director Ralph Neumann, Acting Parks And Recreation Director John McRaith, Motor Pool Supervisor Doug Meier, and Administrative Secretary Marilyn Swanson. The reading of Publication No. 3406, Advertisement for Bids, Uity of Hutchinson, Purchase Of One Used John Deere #2940 Tractor Or One Used International #886 Tractor, was dispensed with. The following bid was opened and read: Teply Equipment Inc. Glencoe, MN BID NUMBER ONE Used International #886 Tractor $16,000.00 BID NUMBER TWO Used John Deere #2940 None 0 BID NUMBER THREE • Used International #886 Less Trade -In 1968 John Deere 20-20 $12,000.00 BID NUMBER FOUR Used John Deere #2940 Less Trade -In 1968 John Deere 20 -20 None ALTERNATE BID Used John Deere #2940 with Loader $22,000.00 Used John Deere #2940 with Loader Less Trade -In 1968 John Deere 20 -20 $18,000.00 The bids were referred to City staff for review. There being no further business, the meeting adjourned at 2:05 P.M. L 0 0 MINUTES BID OPENING TUESDAY, APRIL 30, 1985 The bid opening was called to order Plotz at 2:00 p.m. Director of Eng City Forester Mark Schnobrich were Plotz read a portion of Publication Letting 4110, Project 85- 01 -38. The and read: by City Administator Gary D. Lneering Marlow V. Priebe and also present. Administrator #3404, Invitation for Bids, following bids were opened Juul Contracting $54,055.70 P.O. Box 189 Hutchinson MN 55350 Gaub, Inc. $53,827.00 R.R. 2 Olivia MN 56277 The bids were referred to City Staff for review. Administrator Plotz read a portion of Publication 443395, Invitation for Bids, Tree Stump Removal. The following bids were opened and read: Crystal Tree Service 3417 Yates Ave. No. Crystal, MN 55422 $1.35 per diameter inch $5,400 total Ken's Landscaping & Tree Care $1.60 per diameter inch RR 3 $6,400 total Glencoe MN 55350 Otto Tree Service $1.50 per diameter inch RR 1 Box 17 $6,000 total Lester Prairie, MN 55354 Gorecki & Company $1.75 per diameter inch P.O. Box 158 $7,000 total Anoka, MN The bids were referred to City Staff for review. There being no further business, the bid opening was adjourned at 2:10 p.m. MINUTES BID OPENING WEDNESDAY, MAY 8, 1985 The bid opening was called to order at 2:00 P.M. Present were: Finance Di- rector Kenneth B. Merrill, Maintenance Operations Director Ralph Neumann, and Administrative Secretary Marilyn Swanson. The reading of Publication No. 3407, Advertisement for Bids, 1985 Street Depart- ment Maintenance Materials, was dispensed with, and the following bid was opened and read: Koch Asphalt Company RC -250 Cut -Back Asphalt $10,385.00 St. Paul, TV RC -800 Cut -Back Asphalt 10,385.00 MC -30 Cut -Back Asphalt 10,385.00 $31,155.00 The bids were referred to City staff for review and a recommendation to the Council. There being no further business, the meeting adjourned at 2:05 P.M. 0 0 9 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 23, 1985 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The fol- lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alder- man Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Gerrit Molennar Jr. 3. MINUTES Following discussion, Alderman Mlinar made the motion to approve the minutes as distributed for the special meeting of March 26, 985, bid openings of March 28, 1985 and April 16, 1985 and the minutes of the regular meeting of April 9, 1985 as amended. The motion was seconded by Alderman Torgerson and carried unanimously. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS I. FINANCIAL REPORT OF MARCH 1985 2. PLANNING COMMISSION MINUTES DATED MARCH 19, 1985 3. HOSPITAL BOARD MINUTES DATED MARCH 19, 1985 Mayor Stearns ordered the report and minutes to be filed. (b) RESOLUTION NO. 8025 - RESOLUTION FOR PURCHASE The motion was made by Alderman Carls to waive reading and adopt Resolution No. 8025 for the purchase of bases and softballs, diesel No. 2 oil, painter stripper, and 5,000 yards of crushed gravel. Alderman Mlinar seconded the motion, and it unanimously carried. (e) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL AT ROBERTS PARK CONCESSION STAND It was moved by Alderman Torgerson, seconded by Alderman Carls, to approve the application and issue the license and waive the fee. Motion carried unanimously. 5. PUBLIC HEARING - 8 :00 P.M. 0 (a) CONSIDERATION OF PARKVIEW PLAZA LIMITED PARTNERSHIP (HOTEL PROJECT) 1. HOUSING REVENUE BONDS 1 �' CITY COUNCIL MINUTES APRIL 239 1985 2. INDUSTRIAL REVENUE BONDS • 3. TAX INCREMENT FINANCING (CONTINUED HEARING FROM MARCH 26, 1985) The public hearing was called to order at 8 :00 P.M. by Mayor Stearns. City Administrator Plotz introduced the parties involved with the project, namely: Owner and developer Frank Fay, project partner Curtis Burckhardt, Attorney Stefanie Galey of Holmes & Graven, financial consultant Bill Fahey of Ehlers & Associates, and HRA Director Carol Haukos. It was pointed out that the only change in the previously proposed project was the partnership between Curtis Burckhardt and Frank Fay. City Administrator Plotz reviewed the items related to the project and stated the city's auditing firm had found the project to be feasible. He commented further on the tax increment amendment and reported the County Board and School District had taken no action on this matter, while the Planning Commission had given the amend- ment their approval. It was also reported that two cities had of- fered to release industrial revenue bond entitlement allocations to the City of Hutchinson in the amount of $163,000. Finance Director Kenneth B. Merrill reported on the status of the city's tax increment fund. Financial consultant Bill Fahey reviewed the amendment to the tax increment financing plan. City Attorney Jim Schaefer reported on the contract for sale of land for private development and the assessment agreement. Alderman Mikulecky raised several questions regarding the hotel project. He inquired if it was a conflict of interest for the Com- munity Development Corporation to participate in the approval of the project. The answer was "no." Also, Mr. Mikulecky asked about the appraised value of the hotel and why the city was paying a higher amount than the assessed market value. Mr. Fay explained that the sale was made about 15 years ago for $1009000, but it was recently recorded with the county. Alderman Mikulecky also in- quired about the HRA managing the housing units. Attorney Stefanie Galey stated there would be no liability to the city. Alderman Mlinar moved to close the hearings at 9:47 P.M. The mo- tion was seconded by Alderman Mikulecky and carried unanimously. The motion was made by Alderman Carls to approve the housing rev- enue bonds and to waive reading and adopt Resolution No. 8032 asso- ciated with it. Alderman Torgerson seconded the motion, and it CITY COUNCIL MINUTES APRIL 23, 1985 unanimously carried. Alderman Torgerson moved to approve the industrial revenue bonds and to waive reading and adopt Resolution No. 8031. The motion was seconded by Alderman Mlinar. Alderman Mikulecky amended the motion that the source of revenue bonds will come from $375,000 city al- lotment and $163,000 from source of one other city. Alderman Mlinar seconded the motion, and the amended motion unanimously car- ried. The main motion carried unanimously. It was moved by Alderman Torgerson to approve the tax increment fi- nancing and to waive reading and adopt Resolution No. 80339 with the provision of a four year restriction of sale of the property from date of completion. Motion seconded by Alderman Carls. Following discussion, Alderman Torgerson withdrew his motion, and Alderman Carls withdrew his second to the motion. Alderman Torgerson moved to approve the amendment to the tax incre- ment financing plan and to waive reading and adopt Resolution No. 8033. Alderman Carla seconded the motion, and it carried four to one, with Alderman Mikulecky voting nay. The motion was made by Alderman Torgerson to approve the sale and development agreement, with the addition to the contract of a four year restriction of sale of the property from date of completion of the certificate of purchase. Alderman Mlinar seconded the motion, and it carried four to one, with Alderman Mikulecky voting nay. Alderman Carls moved to approve the assessment agreement. Motion seconded by Alderman Mlinar and carried four to one, with Alderman Mikulecky voting nay. (It was noted that Alderman Mikulecky ob- jected because of the general obligation bonding.) City Administrator Plotz reviewed a parking survey of several other cities. Mr. Fay stated he was agreeable to a monthly rental charge instead of a long -term agreement with the city, but he would pre- fer the agreement to be between the city and the tenant(s). The parking would be located outside the parking district. This matter will be discussed at a future Council meeting, and no action was taken. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR CITY ATTORNEY TO ATTEND DWI IMPLIED CONSENT SEMINAR ON MAY 9 -10, 1985 After discussion, the motion was made by Alderman Mikulecky to ap- prove the City Attorney to attend the seminar. Motion seconded by Alderman Carls and carried unanimously. W CITY COUNCIL MINUTES APRIL 23, 1985 . (b) CONSIDERATION OF REQUEST FOR COMMUNITY DEVELOPMENT DIRECTOR TO ATTEND CONFERENCE Following discussion, it was moved by Alderman Carls, seconded by Alderman Mlinar, to approve the request. Motion unanimously car- ried. (c) CONSIDERATION OF REQUEST FOR THREE YEAR EXTENSION ON ALBRECHT OIL 1980 CONDITIONAL USE PERMIT After discussion, Alderman Carls moved to approve the three year extension for the Albrecht Oil 1980 conditional use permit. The motion was seconded by Alderman Mikulecky and carried unanimously. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 6/85 - ORDINANCE AMENDING SECTION 806:15 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED INTOXICATING LIQUOR, ADMINISTRATION The motion was made by Alderman Carls, seconded by Alderman Torger- son, to waive the second reading and adopt Ordinance No. 714. The • motion unanimously carried. (b) RESOLUTION NO. 8021 - RESOLUTION OF APPRECIATION TO NORAH 14ULLAN Alderman Torgerson moved to waive reading and adopt Resolution No. 8021. The motion was seconded by Alderman Mikulecky and car- ried unanimously. (c) RESOLUTION NO. 8026 - TRANSFERRING $254,175 FROM 1980 TAX INCREMENT DEBT SERVICE FUND TO 1984 PARKING IMPROVEMENT FUND AND ALL FUTURE INCREMENT OF AREA IV It was moved by Alderman Mlinar, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 8026. Motion unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST FOR LIQUOR STORE IMPROVEMENT TO REFINISH SIDES OF BUILDING (DEFERRED APRIL 99 1985) Following discussion, the motion was made by Alderman Carls to ap- prove cedar siding for $3,213. Alderman Mlinar seconded the mo- tion, and it carried four to one with Alderman Mikulecky voting nay. . (b) CONSIDERATION OF AWARDING BID FOR RECREATION FACILITY /POOL (DEFERRED APRIL 16, 1985) m W 0 CITY COUNCIL MINUTES APRIL 23, 1985 Chairman Barry Anderson presented a report and recommendation on the awarding of bid for the recreation facility /pool project. Fol- lowing lengthy discussion, the motion was made by Alderman Mlinar to approve and award the low bid to E. J. Pinske Builders for $1032,200 as recommended, including flooring and equipment, with the proposed financing to be from money currently available in the construction fund and an additional $100,000 from federal revenue sharing, with reviewal at year end. Alderman Carls seconded the motion, and it unanimously carried. Alderman Mikulecky moved to set a public hearing on May 14, 1985 at 8;00 P.M. for $1009000 federal revenue sharing money. The motion was seconded by Alderman Torgerson and carried unanimously. (c) REVIEW OF FORMER SATTERLEE PIT SITE City Administrator Plotz presented a review of the site. After discussion, it was moved by Alderman Torgerson, seconded by Alder- man Mlinar, to reject the Satterlee pit site for the proposed wastewater treatment plant. Motion unanimously carried. (d) CONSIDERATION OF ESTABLISHING JUST COMPENSATION OF PROPERTY OWNED BY MRS. GILBERT BOLDT (DEFERRED APRIL 91 1985) See 8 -(f) for action taken. (e) CONSIDERATION OF ESTABLISHING JUST COMPENSATION OF PROPERTY OWNED BY HENRY "CHRIS" KADELBACH (DEFERRED APRIL 9, 1985) See 8 -(f) for action taken. (f) CONSIDERATION OF ESTABLISHING JUST COMPENSATION OF PROPERTY OWNED BY MR. & MRS. EUGENE SCHIMMEL (DEFERRED APRIL 99 1985) Following discussion of the three properties as a possible site for the new wastewater treatment plant, Alderman Mlinar moved to estab- lish just compensation in the amount of the appraised value and to authorize the City Attorney to make an offer to purchase the Boldt property for $181,640 and Kadelbach property for $26,942, with the exception of the Schimmel property, and to waive reading and adopt Resolution No. 8017. The motion was seconded by Alderman Carls and unanimously carried. (g) CONSIDERATION OF AWARDING BID FOR REPAIR GROUND STORAGE RESERVOIR (DEFERRED APRIL 189 1985) After discussion, the motion was made by Alderman Carls to approve and award the bid to the contractor Acton Construction, Inc. for $154,965 as recommended. Alderman Torgerson seconded the motion, and it carried unanimously. 5 CITY COUNCIL MINUTES APRIL 23, 1985 • (h) CONSIDERATION OF AWARDING BID FOR PARR TRACTOR (DEFERRED APRIL 22, 1985) Following discussion, it was moved by Alderman Mlinar to approve the low bid from Teply Equipment Inc. of $12,000 for a used Inter- national #886 tractor, less trade -in of a 1968 John Deere 20 -20. The motion was seconded by Alderman Torgerson and unanimously car- ried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Alderman Carls moved to authorize discontinuation of service as recommended, with the exceptions noted. Motion seconded by Alder- man Mlinar and carried unanimously. (b) CONSIDERATION OF OFFER FROM MR. & MRS. LLOYD SCHLUETER TO PURCHASE CITY OWNED LOT NO. 11, BLOCK 3, SELCHOW- JORGENSON SUBDIVISION Following discussion, the motion was made by Alderman Carls to ap- prove the offer of purchase in the amount of $10,000 from Mr. and . Mrs. Lloyd Schlueter and to order preparation of an ordinance authorizing the sale. Alderman Torgerson seconded the motion, and it unanimously carried. (c) CONSIDERATION OF REQUEST BY LEONARD MILLER TO CONTINUE FARMING CITY LAND ADJACENT TO SECOND AVENUE BRIDGE AND ERIE STREET After discussion, Alderman Mikulecky moved to approve the request for Leonard Miller to farm the city land rent free on a year to year basis. The motion was seconded by Alderman Torgerson and carried unanimously. (d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY QUENTIN LARSON /DOUG DOBRATZ WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, it was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to approve the conditional use permit and to waive reading and adopt Resolution No. 8022. Motion unanimously carried. (e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LEONARD RIEMANN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Mlinar moved to approve the conditional use permit and to waive reading and adopt Resolution No. 8023. The motion was seconded by Alderman Mikulecky and carried unanimously. 0 CITY COUNCIL MINUTES APRIL 23, 1985 (f) CONSIDERATION OF SIDEYARD VARIANCE AS REQUESTED BY LEONARD RIEMANN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mlinar, sec- onded by Alderman Mikulecky, to approve the sideyard variance and to waive reading and adopt Resolution No. 8024. Motion unanimously carried. (g) CONSIDERATION OF SKETCH PLAN SUBMITTED BY GERALD GASSMAN (WITHIN TWO MILE RADIUS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Carls moved to approve the sketch plan and to recommend approval to the County. The motion was seconded by Alderman Torgerson and carried unanimously. (h) CONSIDERATION OF USING HUTCHMOBILE ON JUNE 169 1985 FOR AIRPORT DEDICATION Following discussion, it was moved by Alderman Mlinar to approve the use of the Hutchmobile and to waive the fare. Alderman Carls seconded the motion, and it unanimously carried. (i) CONSIDERATION OF ON -SALE NON - INTOXICATING MALT LIQUOR LICENSES: 1. PIZZA HUT 2. J'S PIZZA GARTEN 3. GOLD COIN CHINESE RESTAURANT 4. GODFATHER'S PIZZA 5. LITTLE CROW BOWLING LANES 6. CROW RIVER COUNTRY CLUB The motion was made by Alderman Mlinar, seconded by Alderman Tor - gerson, to approve and issue the licenses. Motion carried unani- mously. Q) CONSIDERATION OF OFF -SALE NON - INTOXICATING MALT LIQUOR LICENSES: 1. HUTCHINSON WAREHOUSE GROCERY 2. HUTCHINSON TOM THUMB FOOD MARKET 3. SOUTHTOWN MOBIL 4. ERICKSON'S BIG "D" SUPERMARKET 5. ONE -STOP GAS IN GROCERY 6. GEORGE'S FOOD & FUEL Alderman Mikulecky moved to approve and issue the licenses. The motion was seconded by Alderman Mlinar and unanimously carried. i 7 CITY COUNCIL MINUTES APRIL 23, 1985 (k) CONSIDERATION OF REQUEST FOR JAYCEE WATER CARNIVAL PERMITS: 1. PARADE PERMIT 2. DANCE PERMIT 3. FIREWORK'S PERMIT 4. PERMISSION TO CLOSE STREETS AND USE LIBRARY SQUARE The motion was made by Alderman Carls to approve and issue the per- mits and to waive fees. Alderman Mlinar seconded the motion, and it carried unanimously. (1) CONSIDERATION OF STOP SIGN ON CORNER OF THIRD AVENUE SOUTHEAST AND JEFFERSON STREET Following discussion, it was moved by Alderman Carls, seconded by Alderman Mlinar, to approve the stop sign and order preparation of an Ordinance. Motion unanimously carried. (m) CONSIDERATION OF SETTING PUBLIC HEARING DATE FOR LIQUOR LICENSE ISSUANCE (LARRY BETHKE, VICTORIAN INN) After discussion, Alderman Torgerson moved to set a public hearing . for May 14, 1985 at 8 :00 P.M. The motion was seconded by Alderman Mikulecky and carried unanimously. (n) CONSIDERATION OF SECURITY LIGHT IN REAR OF LIQUOR STORE Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve the security light. Motion unanimously carried. , (o) CONSIDERATION OF COUNCIL APPROVAL FOR SALE OF PARCEL B PROPERTY ON LEWIS AVENUE ACCORDING TO CITY SUBDIVISION ORDINANCE After lengthy discussion and presentation of a petition signed by concerned neighbors opposing the division of the lot, the motion was made by Alderman Mikulecky to instruct the Building Official to review the setbacks and give an opinion for the next Council meet- ing. Motion seconded by Alderman Torgerson and carried three to two, with Aldermen Torgerson and Mikulecky and Mayor Stearns voting aye and Aldermen Carls and Mlinar voting nay. (p) CONSIDERATION OF ENGINEERING SERVICE FOR WATER RESERVOIR Following a report by City Administrator Plotz, the motion was made by Alderman Mlinar to approve the RCM engineering service for the water reservoir. The motion was seconded by Alderman Mikulecky and carried unanimously. M CITY COUNCIL MINUTES . APRIL 23, 1985 (q) CONSIDERATION OF ENGINEER'S REPORT FOR IMPROVEMENT PROJECT NO. 85 -01 -39 After discussion, Alderman Mlinar moved to approve the engineer's report and to waive readings and adopt Resolutions No. 8027, No. 8028, and No. 8029. Alderman Mikulecky seconded the motion, and it unanimously carried. (r) CONSIDERATION OF SETTING PUBLIC HEARING DATE FOR LIQUOR LICENSE ISSUANCE (GARY MILLER) This item was withdrawn from the agenda. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on several of the items covered in his newsletter. He reported a hearing will be held May 1 in St. Paul regarding the local government aid formula. A meeting with MN /DOT and the City Council will be arranged by the City Engineer, . and it was suggested that it be held on May 7 during the special Council meeting. The petitioned traffic signal light on Highway 7 West will be discussed at said meeting. In closing, Mr. Plotz informed the Council that the priorities No. 11 -20 had been rated and were ready for distribution. (b) COMMUNICATIONS FROM MAYOR ROBERT H. STEARNS Mayor Stearns reported that he had received a complaint from Joe Wesley regarding the location of the transformer on the Wigen park- ing lot. It blocks the visibility of his store's back door. After discussion, no action was taken and the item will be placed on the next Council agenda. (c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky inquired about the status of the Nemitz parking lot assessment problem and asked if it had been resolved. City Attorney Schaefer stated he was working on it. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve the claims and authorize payment from the appropriate funds. Motion unanimously carried. 0 CITY COUNCIL MINUTES APRIL 23, 1985 • 12. ADJOURNMENT There being no further business, the meeting adjourned at 12;00 mid- night. El 10 9 0 u f'rhng■iR OMB No 06074M: Atroroval Esolnt Dec rme r Ilu e ow., 6404 Pan In whidr n.meau permrtod t I taued PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH U.S. 0Or valaT or Coeralnce 11.::'.0 or fie Co"evo (Please correct mrornwo, Or nose or wwsaa REPORT OF BUILDING DR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 0103500 41 9 9999 OBS 6 11 26 0 2730 CENSUS USE ONLY MOILER PITTRAN 1111.106 OFF CITY HALL 37 WASNIN6TON AVE WEST MUTCHI NSON HN 55350 Has the ge"rophic average of this Permit system changed Agri" this Period? © No O Yas — Explain in comments If no Permits were issued during this Bureau of the Ceasys lease rood the instructions before period, enter IX) in Ilex end retern lam El COPY TOS 1201 East Tenth Street completing form. For further help. J"rionville, Ind. 47132 call collect (30l) 763 -7244. Section 1 — NEW RESIDENTIAL HOUSE. PNIVATELY OWNED PggucLY OWNED KEEPING BUILDINGS AND It" No. Numbs Vokotion of Number volusuonof MOBILE HOMES WI net Nousbms caatroctton Buib kM construction u� iaannl g�� romn(gaannl lal tbl le) ft�s One family houses, detached 101 1 1 46,708 One-family houses attached, each unit separated from adjoining uni t(s)by a wall that extends from ground to roof 102 Two - family buildings 103 Three- and four - family buildings 104 Five -or -more family buildings 105 TOTAL (Sum of 101 -105) 109 1 1 46,708 Mobile homes 112 - - -- Section 11 — RESIDENTIAL NON- PRIVATELY DRNED PUBLICLY OWNED HNEW OUSEKEEPING Nosr Number Valwllm01 Number Valuatimoa BUILDINGS Ild nos Room construction f0mir camel uHtlings Rooms comtroctim (01N1 conts) Is) Ibl Icl Id) Id 111 1 I Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section III — NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Nmmber Valuation of NMnber Valuation of BUILDINGS It Iltlln ousing units BulNln ous ng units construction (omit CMOs) construction (Omit Cenral Is) (b) 10 (d) le) 11) Ifd Amusement and recreational buildin s 316 Churches and other reli ious buildin s 319 Industrial buildin s 320 Parkin are es o n to eneral ublic) 321 Service stations and re air era es 322 Hos itals and other institutional buildin s 3231 1 Office, bank, and rofessional buildin s 324 Public works and utilities buildin s 325 Schools and other educational buildin s 326 Stores and other mercantile buildin s 327 Other nonresidential buildin s 328 4 3 400 1 Structures other than buildin s 3 1 25 00 Section IV — ADDITIONS AND ALTERATIONS °S c An increase In the number of housing m .. units (in the housing units column, vim, enter only the number of additional z units) 433 c $ No change in the number of o m housing units 434 33 75,600 - c —a A decrease in the number of housing e units (in the housing units column, �= enter only the number of decreased M units) 435 Residential garages and carports (attached and detached) 436 4 22 157 All other buildings and structures 431 17 346,557 1 1 4-SIGN PLEASE CONTINUE ON REVERSE SIDE �► 1—CURB CUT i APRON 61 PERMITS— $522,622.00 VALUATION Section V - CONVERSIONS PaIVATELT OWNED PuwcLr OWNED Nr Yer VMaMian of Number Valuation of tiw No. Mlles Nowise coaatracllen ndwkts ltpaat� Construction waits lQwrf DMMI wlKS lDn11f aereel b) (b) te1 Id) 481 UI ttl Noruesiviential and nonhousekeeping buildings to housekeeping buildings 510 Housekeeping buildings to nonresidential and nonhousekeeprnt buildings 511 Seoioa VI - DEMOLITIONS AND RAZING OF BUILDINGS One- family buildings attached ` and detached 615 Two - family buildings 616 Three - and four - family buildings 1647 (!� Five - amore family buildings 618 All other buildings and structures 619 Section VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional Information for sari, individual permit valued at 5500,OOD or more entered in sections I through V. omlla Irae Soc. Description Name and adtrus of Ownership At" fx1 Valual of consoec ion Nlnber of Moving Number of �y owner or Milder ore for"Of otabl waits buildings lal to) 10 Id) (e) (r) Q) rd- ------- -- -------- ------ ❑Private ______________ Elk atlboa _______________________ ❑Public s Kind of building - --- ----- -- ------ ------ ❑Private -------------------- ElkaddrW _______________________ ❑PuNk .nd of building ------ --- ------ -------- ❑Private Slk addrHa _______________________ ❑Public Khd of building _________________ _ _ ____ ❑Rlvate ______________ Ate addess ----------------------- ❑Public Kind of building ___ ____________________ ❑Private Site addeaa __________ _____________ ❑Public Klyd of bui Mira _______________________ ❑Private _________________ Site adhaas ____ ___________________ ❑Public Kind of building _______________________ ❑Private ______ _________ ___ Site address ______________ ___ —__ - -- ❑Public Kind of building _______________________ ❑Private ______ ______________ Site address __________________ _ —_ -- ❑Public Kind of building __ _____ __ ________ ___ ___ ❑Private Site sddrHa ______ ___ _____ _________ ❑ Pubic Comments Name of person k contact regarding this report Telephone Homer Pittman Area code Number Extension Title Building Official 612 587 -5151 210 J 0 0 i April 23, 1985 The library board met on April 23, 9985, with the following members present: Ralph Bergstrom, Paul Ackland, Albert Linde, Kathy McGraw, Mary Henke. The meeting was held at the Hutchinson Telephone oConference Room, so the Board could observe and take part in a demonstration by Mr. Walt Clay of the telephone system proposed for the now library. The Telephone Co. shoved the need for more than the present one line telephone presently being used by the library. A trial period from April 1, 1985 to April 15, 1985, shoved 419 originating calls, 215 calls in, and 33 calls in reached the busy signal. The motion Mae made by Paul Ackland and seconded by Albert Linde, to install four telephones and two lines. Motion carried. (The architect's plans shoe 8 -9 tale phone jacks. The City of Hutchinson pays for local service with all long distance calls billed to the Regional Library System (Willmar). Mr. Clay suggested a separate billing for toll numbers would be cheaper than credit card calls. The Hutchinson Telephone Company's cosR to the Library are listed below: CRITERION 3XB ELECTRONIC KEY SYSTEM (MONTHLY LEASE - MAINTENANCE INCLUDED) SYSTEM $ 19.50 3 -KEY TELEPHONES $ 15.50 ($'at $5.20) INSTILLATION: JO: QC SYSTEM $1 .0 3 -KEY TELE. $ � Q'at $25.00) SERVICE CONNECTION CHG. $ 36.50 X36 (one time charge) LOCAL SERVICE (2- BUSINESS LINES T.C.) 39.40 (2 at $19.70) Librarian, Mary Henke, asked Board to consider approval of using approx. $400.00 from the $700.00 (book sale) "Slush Fund" to purchase a video player (not a VCR) so the Library could offer service of tapes such as Classic Movies, Documentaries, Concerts, some children cartoons, etc., not competitive current movies. Paul Ackland volunteered to check with Dick burgart of on prices. Albert Linde made the motion, seconded by Paul Aglan(Pe(oe p ove Mary's request to use said money for purchase of video player. Motion was made by Albert Linde and seconded by Ralph Bergstrom to adjourn at 4:00 p.m. Money was collected by Secretary McGraw for memorial to be given to family of Gene, Iverson (Library Board member) from the staff and board. Recommendation by Library Board for vacancy will be made at the May mee�tijng.ry� R. M. McGraw, Secretary I/ BURNS MANOR MUNICIPAL NURSING HOME Minutes - March The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, March 28, 1985 at Burns Manor, 4:30 p.m., President Leslie Linder presiding. All members present except Gloria Dansereau. MINUTES OF PAST MEETING A motion was made by Eldred Miller and seconded by Esther Kuehl to approve the minutes. All were in favor. Motion carried. ACCOUNTS PAYABLE A motion to approve the bills was made by Esther Kuehl and seconded by Keith Duehn. All were in favor. Motion carried. FINANCIAL REPORT The financial report was given by David Jensen. Discussion followed pertaining to the budget, the percentage of occupancy in future years, and the possible impact of case -mix reimbursement. The proposed two year freeze for increased costs of "non- direct" items such as linen, maintenance, dietary planning, and fuel would ! mean that Burns Manor would not be reimbursed for inflation in those costs. Motion was made by Larry Graf and seconded by Keith Duehn to adopt the budget at 96% occupancy using the current rate of reimbursement. All were in favor. Motion carried. OLD BUSINESS A. Storm Policy. Motion made by Larry Graf and seconded by Mike Carls to pay employees that are at Burns Manor during a snowstorm from the time they punch in until they punch out on the time clock. All were in favor. Motion carried. B. Employee Health Insurance. Dwight Tange, Insurance Consulting Services) will investigate feasibility for a combined program of Group Health Benefits for city employees. Motion was made by Eldred Miller and seconded by Esther Kuehl that Burns Manor assume our share of the costs for this feasibility study. All were in favor. Motion carried. C. Equal Rate Escrow Account. The administrator requested • an additional 30 days to complete the report. The request was granted. Compiling the data is very time - consuming. D. Sharing Services. Burns Manor laundry is being done by the hospital. We have not encountered any problems. -Q. ( 3 ) March Minutes Page 2 NEW BUSINESS A. Appointment of Burns Manor Board Member. Motion made by Mike Carls and seconded by Keith Duehn to request the City Council to consider the re- appointment of Larry Graf to the Burns Manor Board of Directors. All were in favor. Motion carried. B. Election of Officers. Motion made by Keith Duehn and seconded by Eldred Miller to nominate Leslie Linder - President, Gloria Dansereau - Vice President. All were in favor. Motion carried. C. Case Mix Reimbursement. This system is to be operational by July 1, 1985. Case Mix applies to all residents admitted to a nursing home. Medicare, Skilled, and ICF beds will be retained for federal licensing requirements. D. Short Term Admissions. At the present time short term residents are being admitted from a hospital and being discharged to their homes within 180 days from admission. E. Resident Satisfaction Survey. The questionaries are revealing a problem in the laundry. This has been and remains to be a problem that must be corrected. Willows Convalescent Centers Inc., of Minneapolis has expressed an interest in purchasing Burns Manor. The date of the April meeting will be Tuesday, April 23, 1985, instead of Thursday April 25, 1985. There being no further business, a motion was made by Eldred Miller and seconded by Keith Duehn to adjourn the meeting. All were in favor. Motion carried. Respectfully submitted; is J. Gei Secretary ATTEST: Leslie Linderr resi ent 0 U April 30, 1985 1% The Library Board met at 3:30 p.m. at the temporary library conference room, (Century 21 Bldg.) with the following board members present: Albert Linde, Paul Ackland, Kathy McGraw, John Horrocks, Elaine Clay, Ralph Bergstrom, Sue O'Brien, and Librarian, Mary Henke. Absent: Teri Eilertson. A lengthy discussion was followed by Mr. John Horrock's comments and infor- mation regarding board approval of purchase of video player or VCR. Motion was made by John Horrocks and seconded by Sue O'Brien not to purchase machine or tapes until such tapes as documentaries, classics, children's special programs, etc. be- come more available (approximately two years). Motion failed with a vote of 5 to 2. A motion was then made by Albert Linde and seconded by Paul Ackland to purchase video casette player for $385.00 and acquire the tape package program recommended by Librar- ian, Mary, Henke. Motion carried with a vote of 5 to 2 in favor of purchase (nay vote by John Horrocks and Sue O'Brien.) Albert Linde stated that John Korngiebel and contractor, E. J. Pinske would be at meeting at 4 :15 to give the board a current update on progress and problems of library addition. The plaque for the new library addition will be changed to read as follows: Motion to change plaque was made by Elaine Clay and seconded by Albert Linde. CARNEIGIE LIBRARY ADDITION LIBRARY BOARD Paul Ackland Ralph Bergstrom Elaine Clay Theresa Eilertson John Horrocks Gena Iverson Albert Linde Kathleen McGraw Sue O'Brien LIBRARIANS Mary Henke Norita Levy Barbara Whittenberg CITY COUNCIL Robert Stearns Mayor Michael Carlo Patrick Mikulecky John Mlinar Marlin Torgerson ARCHITECT Korngiebel Architecture GENERAL CONTRACTOR E. J. Pinske Builders President, Ralph Bergstrom stated that the phones to be used at the library are on a rental basis. Discussion followed regarding the index counter and shelving. Paul Ackland mentioned to the board that the Downtown Retail Association would like to coordinate something for the grand opening of the library addition with the board and staff. Kathy McGraw volunteered to follow up on a bookmarker being made for the grand opening showing the library hours, telephone number and librarians' names on back of marker (also tote bags.) Contractor, Pete Pinski gave a brief report on the needed changes. He reported that the roof is leaking and unless repaired, new work will be damaged. The chim- ney is also deteriorating. A lock for the book depository and two soap dispensers will will be an added charge of $90.00. Please see attached copies of letters from E.J. Pinske Builders to Korngiebel Architects for clarification of changes such as 4eduction of $2100.00 for sod not needed and roofing expense. John Horrocks made the motion, seconded by Elaine Clay to approve the estimate to repair roof and chimney of present library building. Motion carried. .John Korngiebel gave a brief report on the lighting proposed for the Library and Park. John proposed 4 lights to be used on the park (west) side and 4 to the east entrance to the library. John would check with Sterner Lighting and would re- port back to the Board on the possibility of light fixtures similar to the old main light fixture in center of park, with the globes to be opaque, not clear. • The Tree Board asked the Library Board to make sure that the architects check with Mark Schnobrich regarding planting of trees and shrubs. Meeting adjourned at 4 :50 p.m. with the next meeting to be scheduled before June lot. s E. J. PINSKE BUILDERS Gaylord, Minnesota 55334 April 26, 1985 Korngiebel Architecture 45 Washington Avenue E. Hutchinson, Minnesota 55350 Re: Library Hutchinson, Minnesota Dear John: EDWARD 1. (Pot*) PINfKE TOWPhe" 612 237 -2177 As we have discussed,the roof on the existing library building needs work because it is leaking and will damage the new work soon. We propose the following: 1. Remove all existing roofing and dispose of same. 2. Cover 36" width of all eave edge and valleys with W.R. Grace Co. ice and water shield. 3. Install 26 ga. galvanized metal 20" wide in all valleys. 4. Install standard metal roof edge at eaves. 5. Reshingle roof with G.A.F. Timberline 300# asphalt shingles per manufacturers instructions. 6. Cover flat area with 60 nil fully adhered rubber per enclosed sketches. all for the sum f 88.00 The following are options on shingles: ./ A. Flintkote 340# Sierra or CertainTeed 340 #Hallmark. . ADD $ '375.00 B. Regular 235# three tab seal down . . . . . . . . . DEDUCT 1100.00 I feel that one of the most urgent items is to tuckpoint the exist -i chimney for an addition of .. --ADD $ 480.00 S Fere , r E. J. Pinske i �1 0 4 —CST / 4 • E. J. PINSKE BUILDERS Gaylord, Minnesota 55334 April 26, 1985 Korngiebel Architecture 45 Washington Avenue E. HsWkinson, Minnesota 55350 Re:Library Addition Hutchinson, Minnesota Dear John: EDWARD J, IPMeI PINSKE Ttwphme 612 237 -2177 The construction process to date has disturbed the existing grass very little, therefore, I propose to deduct entirely the new sod in the contract for a deduction of $2100.00. We will install planting area as shown on plan and fill disturbed areas with rough grade black dirt ready for finish grading and seeding by others. The following are changes that weve made and should be processed in a change order: 1. Change two soap dispensers from 0340 to 0326 @15.00 ea.. .$30.00 2. Add lock to book depository . . . . . . . . . . . . . . . . 60.00 TOTAL ADD .... $90.00. Sincerely, E. J. Pinske 4 -4/a1 MINUTES Park b Recreation Board • April 3. 1985 Members Present: Lyle Block; chairman. Roy Johnsen, Pat Mikulecky, Kathy McGraw, Roger Haggenmiller and Don Falconer. Members Absent: Ward Haugen Also present were John McRaith, Mary Haugen, Mark Schnobrich and Karen McKay. Minutes The minutes dated March 6. 1985 were approved by a motion made by Pat Mikulecky and seconded by Roy Johnsen. The board unanimously agreed. Flag Inside Civic Arena A 9 X 12' flag was donated to the Civic Arena by the American Legion and the V.F.W. Mary told the board it would be placed in the NW corner away from the wall. Mary reported to the board that the ice was gone at the arena and that the builders show was held on March 30 b 31. The Edward D. Jones tennis tournament will be April 8, 9 b 10. The wrestling tournament will be April 12 6 13 and the Jose' Cole Circus will be held on April 18th. The cement heaving near the north wall is worse, and the problem needs to be solved. The steel columns are not moving according to Twin City Testing, but the outside sidewalk on the north side of the building is heaving worse each year, Mary told the board. Spring Planting at Roberts Park Money is available from the LAWCON grant for landscaping at Roberts Park. Mark Schnobrich has a preliminary plan for the park, the board members each received a copy of it. The parking lot could be paved for approximately $30,000, John told the board he would check into how much money was left in the grant. The board agreed that it was a good idea. Arbor Day Arbor Day is May 4th this year. The Mayor will be planting three trees donated by Firstate Federal, to be planted in the parking lot near LeBistro's. The Chamber of Commerce is also having clean up day on May 4th. Facility Update The closing date for bids is April 16th. The bids will then be opened and reviewed. John told the board that the specifications were very complex and certain sections were missing, so the closing date for accepting bids was extended. The building code problem was solved, the roof was raised three feet so it will 25 feet high. The size of the building will be 110' by 144'. The board will be discussing what lines will be put on the flooring at a later date. ,I// -d' (�47) Mintues Park & Recreation Board April 3, 1985 Page two Park Dedication Procedure John listed some items that should be considered when a service group is interested in having a park dedicated after them. Lyle Block read the items. The board felt that the final approval should be from the Park and Recreation board if a group has plans for a park. Lyle asked that a map with the park areas and names be available for the next board meeting. Hiring Policy for Park & Recreation Department Staff A memo written by Hazel Sitz, Personnel Coordinator was sent to each board member. It explained that council representatives and possibly a Park and Recreation board member could be included in the interview process, if prior approval was given. John told the board that he had talked to Bruce, and Bruce still wasn't sure if he would be taking the job with American Adventure yet, if certain things weren't resolved. He also mentioned that Bruce's leave of absence extends until May 15th, and that nothing could be done about the vacant possition until then. Review 1984 Accompliments & 1985 Goals Lyle told the board members that he reviewed the 1984 Accomplishments and 1985 Goals and that he thought that it was very complete and didn't have any questions. He did mention that a baseball field at Tartan Park was an important item.to consider.. Swimming Registration- Stewart John told the board that Stewart was involved in the swimming program in the past and was interested in swimming here again in 1985. They bus the kids from Stewart and having them in the third session of the summer swimming program in the afternoon would work out best for them. John also told the board that the third session was one that usually doesn't fill up. The board agreed that it wouldn't be a problem. Review Overnight Camping Policy at West River Park John told the board the price for overnight camping at West River Park for hookups was $5, it is $3 for tents and non hookups. There is going to be an attendant at the park on Friday and Saturday evenings in the remodeled Brown Photo building to police the camping area. Request from Planning Commission Concerning Lights Around Library Square Lyle Block read a memo to the members from the Planning Commission requesting more lights around Library Square, specifically on the east side. It was decided that Kathy McGraw and Pat Mikulecky would meet with the Library Board representing the Park & Recreation Board regarding the lighting. Pat also mentioned that the trash cans in the park could be improved as far as looks. Adjournment 0 The meeting was adjourned by a motion made by Roger Haggenmiller and seconded by Roy Johnsen at 6:45 p.m. The board unanimously agreed. • 16-1 MINUTES Tree Board April 3, 1985 Members Present: Ivan Larson, Roy Johnsen, Don Schumacher, Pat Mikulecky and Jerry Brown. Also present was Mark Schnobrich. Members Absent: None Arbor Day Arbor Day is May 4th, with ceremonies at Library Square. Firstate Federal Savings S Loan is donating three trees for LeBistro's Parking lot. The Mayor will be helping with the plantings. The Tree City U.S.A. award will be presented to the Mayor and city at 11:00 a.m. Tree distribution will be at Roberts Park from 9:00 a.m. to 12 noon. Stump Contractor Specifications have been sent to prospective contractors and a bid has been advertised for in the Hutchinson Leader. As of April 3rd no response to the bid had been submitted. April 30th is the bid opening date. Tree Inventory Data is being fed into the program and the system is working. Gale Boelter will be inputting-field sheets and tabulating trees in the field. - Other Old Business Ivan Larson requested Schnobrich to contact Kevin Fromemming at the Country Club about brush clean up on Country Club property. Schnobrich said he would attend to that. Planting Roberts Park Board members approved of the planting design. Jerry Brown suggested re- placing Canada wed Cherry with another specie after Schnobrich tests for PH factor in park soils. Pat Mikulecky asked whether the ivy vine was to be planted around the entire ball fence area. Schnobrich stated yes, but that herbicides had been applied to the soil around the fence for weed control. Don Schumacher suggested that a soil sample be taken and that oats be planted and tested for growth. If they survive, soil should be okay for ivy. Costs for planting materials at Roberts Park is estimated to be $1,558. This cost would be paid by the LA47CON Grant money currently being held by the City of Hutchinson. A.F.S. Grove Trees, planted by host families for the American Field Service, that have died, will be replaced through the LAWCON Grant at Roberts Park. Other New Business Board members questioned the landscaping of Library Square after construction of the new addition to the building is complete. Board members suggested taht Schnobrich be in contact with Korngiebel Architects in regards to any landscaping of the project site. Meeting was adjourned at 5:35 p.m. / Submitted by Mark C. Schnobrich d (( E RESOLUTION NO. 8038 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM Transmitter N41,028 COST PURPOSE DEPT. BUDGET VENDOR Repair & Replacement Sewer Yes Power Process Inc. Sampler & Refrigeration 2,095 Testing Equipment Sewer Yes Qualitv Control Eqi Unit s LJ The following items were authorized due to an emergency need: ITEM COST i PURPOSE DEPT. BUDGET VENDOR Date Approved: May 14, 1985 Resolution submitted for Council action 0 Motion made by: Seconded by: by: PUBLICATION NO. 3408 . PUBLISHED IN THE HUTCHINSON LEADER: Thursday, April 25, 1985 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN Notice is hereby given that a public hearing will be held on May 14, 1985 at 8:00 P.M. during the course of their regular meeting which starts at 7 :3o P.M. in the Council Chamber of City Hall for the purpose of: Considering the issuance of an "on Sale" Intoxicating Liquor License to Larry Bethke, owner of Victorian Inn. This hearing will be held by the City Council of the City of Hutchinson. At such hearing, all persons interested may be heard. WNW, April 23, 1985 Date POLICE DEPARTMENT MEMORANDUM TO Mayor and Council FROM Dean M. O'Borsky, Chief of Police SUBJECT Liquor License Application DATE April 26, 1985 0 We have conducted a background investigation on the applicants for license of the Victorian Inn as required by law. We find nothing which would prohibit a license being issued. I recommend that the license be approved. DMO:neb 0 CJ 0 • APPLICATION FOP ON -SALE INTOXICATING LIQUOR LICENSE This form was prepared by the City of Hutchinson and the Minnesota Bureau of Criminal Apprehension, Department of Public Safety, pursuant to Minnesota Statutes, 1976, Section 340.13, for purposes of back- ground investigation. It does not supercede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. 1. ELI (- -1-tb 42 I fi yo N U L)- 119- Ys Trade Name Date of Application 2. Ja- I- SS Licensing Period 3. Type of Application: � New U Renewal Transfer 4- J aRRY ae +h kF sR 7- Z o a_� Name of Applicant Phone 5• Inl4 i?oli�.v� 62e, eNc, 1. A) . Home Address 6. Citizenship; U 7. QM kA;Nsox) /►ll�► - �O- S a Place of Birth Date of Birth B. Address of Business Location 9. Sae � OvLc kt d Legal Description // , / 10. List owners of building or premise to be licensed: A.��Ri� & L,, � 34skY' tar, -46e- 11- List all partners, officers or directors, if corporation: Address lb/ /2111r /4, K& 141 SAM 8 12. Prior experience in this type of business: yV n A)-e _ Date of Birth 13. Present ownership in any other liquor establishment: A l O 14. Present ownership in any other jreest_au ant or food business: A) Q 15. Three Business References: SI I it �iZe►4i- �Q�r, �.� S 16- Corporate or Partnership Title id 3 17. 1064 1" -7 W-e-St Corporate or Partner hip Address 18. If this is a transfer application give name, address, of persons, partnership or corporation holding license for the past year. . 19. Who owns the bar /tavern fixtures? L P,-RR- y & 20. Are you a Minnesota resident? If not, where resident? ® Yes ❑ No 7 -30-0 - 8-pS From Tc Dates of Residency 21. Residential Address during Past Five (5) Years: _I( h<-L7 %/S n r./ A f 22. Three Personal References: %H Or7 43 LJr{.ei 23. Employment for the Pas /t Five Ye /ars: ;C}P f'� �A r, -ZAI L' /- 24. Any Convictions Other Than Minor Traffic: y 0 /(J e- 25. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 26. Applicant, and his associates in this application, will strictly comply with all the Laws of the state of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality; and I hereby certify that I have read the fore- going questions and that the answers to said questions are true of my own knowledge. I further understand that an investigation fee not to exceed $500.00 shall be charged an applicant by the city or county if the investigation is conducted within the state, or the cost not to exceed $10,000.00 if the investigation is required outside the state. I further understand the ordinances of the City of Hutchinson regarding the operation of on -sale liquor licenses and agree to abide b them. S' nat of Applicant Subscribed and sworn to before me this /8 day of �l ` 1985. _ L i ` (Notary Public) �y Commission Expires- 11-f8- 4 G JOLEEN R. RUNKE 1 WTAXY MMX - r�w� MEEKER COUMA �N Cn qwa Mw. R 0 0 LJ PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, MAY 2, 1985 AND IdURSDAY, MAY 9, 1985 PUBLICATION NO. 3409 NOTICE OF BUDGET HEARING OF FEDERAL REVENUE SHARING NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota, will meet on Tuesday, May 14, 1985 at 8:00 P.M. at City Hall, 37 Washington Avenue West, in Hutchinson, Minnesota for a federal revenue sharing budget hearing. The purpose of the hearing is for citizen review of the proposed use of funds from federal revenue sharing. The budget as proposed for 1985 is as follows: General Fund Revenues Federal Revenue Sharing Revenues Available Cash Balance 12/31/84 $3229694 Entitlement #15 Receipts 1559884 Interest Earning (Est.) 209000 General Fund Expenditures Proposed Federal Revenue Sharing Expenditures Pool and Recreation Building Financial & Compliance Audit & Subscription Public Safety Facility (1984 Appropriation) $3,207,151 498,578 3,259,035 100,000 800 200,000 Details of the above budgets are available for public inspection at City Hall between the hours of 9:00 A.M. and 5:00 P.M. Monday through Friday. All interested citizens' groups, senior citizens and senior citizen organizations are encouraged to attend the hearing. Persons attending the hearing shall have the right to provide written and oral comments and suggestions regarding the proposed budgeted use of revenue sharing funds. BY ORDER OF THE CITY COUNCIL Z�4i4QWj DATED: April 25, 1985 Gary \J3. Plot City Clerk RESOLUTION NO. 8039 RESOLUTION ESTABLISHING FEDERAL REVENUE SHARING BUDGET i WHEREAS, a budget hearing of federal revenue sharing was held on May 14, 1985, and WHEREAS, the following budget was proposed for 1985: General Fund Revenues $3,207,151 Federal Revenue Sharing Revenues Available Cash Balance 12/31/84 $322,694 Entitlement 4115 Receipts 155,884 Interest Earning (Est.) 20,000 498,578 General Fund Expenditures 3,259,035 Proposed Federal Revenue Sharing; Expenditures Pool and Recreation Building 100,000 Financial & Compliance Audit & Subscription 800 Public Safety Facility (1984 Appropriation) 200,000 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT said budget be approved by the Hutchinson City Council. Adopted by the City Council this 14th day of May, 1985. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk 0 (612) 587 -5151 f/UTCH' CITY OF HUTCHINSON . 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: April 25,, 1985 TO: Mayor and City Council ------------------------ - - - - -- PROM: Gary D. —Plotz, City—Administrator — ----------------- — — — — — — — — — — SUBJECT: Annual Managers and Administrators Conference — — — — — — . The annual conference for City Managers and Administrators is May 15 -17 in Brainerd. I request your approval to attend. This is a budgeted item. • CITY MANAGERS CONFERENCE May 15 - May 17, 1985 CRAGUN'S CONFERENCE CENTER Please submit ccrrpleted reservation request form for each person reserving to: • Kathy Anderson, Reservations Manager Cragun's Conference Center Route 6, Box 484 Brainerd, Minnesota 56401 The special package rate for your group is $ 127.15 per person double occupancy, and single occupancy, if requested and available, is at the rate of $172.80. This rate includes two nights lodging, a total of 6 meals (supper on the night of arrival through lunch on the departure day), use of the meeting roams and equipment, and the recreational package including use of the tennis courts, boats and canoes, pool, whirlpool, sauna, and games area and *golf on Wednesday and Thursday. If you request a poolside or fireplace unit and they are available, the rate is $139.61 per person double occupancy or $19 sin occupancy. Please submit with your reservation request a deposit in the amount of 0.00 per person. If you must cancel your reservation and do so 30 days or more prior to the ival date your deposit will be refunded less a $10.00 office fee. If less than 30 clays t al date, your deposit will be refunded less a $10.00 office fee if Cragun's is filled. The guest is responsible for the entire period reserved. Any persons not lodging at Cragun's but attending any meetings or group functions, MUST register at the frcmt desk before going to meetings. Check in time for the housing roams is 5PM or later and check out time is 1PM or before. If you are requesting double occupancy with a specific roommate choice other than spouse, both participants must submit a completed reservation request form. *Available Friday at an additional cost. * * ** * * * * * * * * * * * * * * * * ** ** * * * * * ** *RESERVATIONS RDQUtST FORM*** r * * * * * * * * * * * * * * * * * * * * * * * *r * * * ** CITY MANAGERS' CONFERENCE May 15 - May 17, 1985 DOUBLE OCCUPANCY CHOICE UNIT @ $127.15 per person FIREPLACE UNIT @ $139.61 per person POOLSIDE UNIT @ $139.61 per person CRAGUN'S CONFERENCE CENTER Brainerd, Minnesota I WILL SHARE WITH: (name) SPOUSE '---NO PREFERENCE- LEASE ASSIGN �trc I A NON- SMOKER IF POSSIBLE SINGLE OCCUPANCY: (if available) CHOICE UNIT @ $172.80 FIREPLACE UNIT @ $190.25 POOLSIDE UNIT @ $190.25 I require a unit equipped for a disabled person L� Enclosed is my deposit in the amount of $ 50.00 ($50.00 per person) cancellation policy as stated above. NAME Gary D. Plotz ADDRESS I unddrstand the 37 Washington Avenue West CITY Hutchinson STATE MN ZIP 55350 PHONE (612) 587 -5151 (612) 587 -5151 f/UTCH' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 May 9, 1985 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: HAZEL SITZ, PERSONNEL /TRANSIT COORDINATOR RE: CONFERENCE I request authorization to attend the spring public transit conference to be held at St. Cloud on June 6 and 7. Registration is $30, plus mileage and /or motel. This is a budgeted item. Agenda attached. 1985 SPRING PUBLIC TRANSIT CONFERENCE Sponsored by: MPTA, RTB, Mn /DOT Hosted by: St. Cloud Metropolitan Transit Commission Location: Sunwood Inn Highway 23 & 4th Avenue South St. Cloud, Minnesota June 6 -7, 1985 Thursday - June 6, 1985 . 10:00 A.M. Drivers Training Demonstration - Harold Risk 11:30 A.M. 14PTA Board Meeting Noon -1:00 Registration 1:00 P.M. Introductions/welcoming - Host System 1:15 P.14. Legislative Summery Panel- Elliott Perovich, Matt Peterson Al Schenkelberg 2:30 P.M. Break 2:45 P.M. Washington Activity Report - Doug Differt 3:15 P.M. Service Alternatives - Bob Works c Providers 4:15 P.H. 1986 Contract Application Schedule - Al Schenkelberg 4:30 P.M. Fall meeting discussion - Matt Peterson 5:30 P.M. Social Hour 6:45 P.M. Dinner Entertainment 9 :00 P.M. Open Discussion - Pool Side Fridav - June 7, 1985 7:30 A.M. Rolls /Coffee 7:45 A.M. Metro /Greater Minnesota Meetings Metro Meeting Needs Assessment overview - Katie Turnbull Metro Corridor Studies (LRT7) - Nacho Diaz • Greater Minnesota Meeting Vehicle Investment - Gerry Weiss Mankato State University - Dave Rafter 9:10 A.M. Break 9:20 A.M. Media Relation •Know your Rights' - Mike Sobolewski 10 :15 A.M. Insurance - "What's Happening?' - Minnesota Insurance Information Centers Bob Provost i Rudy Broyles 11:10 A.M. UNTA - Joel Ettinger 11:30 A.M. Box Lunch atLSt. Clouds New Facility Dedication Ceremony SUMMARY OF MEETING ON AIRPORT APPRAISALS MAY 9, 1985, 10:30 A.M. ATTENDING: David Otterstatter - MnDOT, Ralph Neumann - City, Gary Plotz - City, Bill Haas - Attorney for landowners, Pat Mikulecky - Councilmember, Kaye Link - City Secretary City Administator Gary Plotz reveiwed the background requesting action on appraising the property: Letter to R. J. Dineen - November 26, 1984 Letter to Cliff Boelter - December 31, 1984 Contract with MnDOT dated December 20, 1985, executed January 16, 1985 Specifically, the correspondence of November 26, 1984, indicated that MnDOT would appraise the property within the December /January timeframe. Several phone calls were made by the City Administrator; subsequently, however, there had been no informal or formal response until April 23, 1985 from Mr. Robert Jones, establishing a meeting for May 9th. Mr. Jones was unable to attend for health reasons; therefore, Mr. David Otterstatter appeared on behalf on DOT. On May 9, Mr. Otterstatter requested the following information: Certified survey Legal descriptions of all the tracts of land affected by Zone A Title Opinion on each of the land tracts Notification of how much land is required in fee or easement interests It was agreed that Mr. Otterstatter would contact Mr. James Groehler of DOT /Aeronautics to verify how much land was required to be in fee and how much in easement. Mr. Otterstatter will advise the city. Regarding surveys, City Administrator Plotz responded that some sur- vey work had been completed, specifically marking the corners of the Zones A & B. Mr. Otterness stated he required a "certified survey." Mr. Plotz responded that he would request this be provided immediately by the City Engineer. Regarding legal descriptions and clear title, the City Attorney will be asked to respond to that request. Attorney Bill Haas requested to know the time -frame before an offer is made. Mr. Otterstatter responded it may be 9 months or more before an offer may be made. Attorney Haas indicated that if reasonable process was not being made, he may consider enjoining the Zoning Ordinance. City Administrator Plotz indicated concern about how slow the appraisal process was taking, as he was previously told it would be performed in . December or January by Cliff Boelter; even though the snow covered the ground. Airport Appraisal Meeting May 9, 1985 Page 2 Mr. Otterstatter stated that an appraisal of this nature (airport) was not a high priority in comparison with their other work priorities, such as highway right -of -way activities. It was also noted that since this project began, Mr. Boelter of the DOT has retired, a replacement was sought, who is Mr. Bob Jones. Recently Mr. Jones became ill with appendicitis and was unable to this meeting as scheduled. Pat Mikulecky felt there should be a response regarding time - frame to Attorney Haas. Administrator Plotz stated he would immediately contact Mr. R. J. Dineen in St. Paul Mn /DOT to see whether or not a more definite commitment or timeframe could be placed in writing, as to when an offer of just compensation could be made. Discussion adjourned at 1 :00 P.M. cc: Mayor & Council Bill Haas, Attorney for Landowners Marlow Priebe, Director of Engineering James Schaefer, City Attorney E LJ W. B. (BILL) HAAS ATTORNEY AT LAW 212 CITIZENS BANK BUILDING TELEPHONE P.O. BOX 157 612.5874777 HUTCHINSON, MINNESOTA 55350 -0157 - May 13, 1985 Mr. Gary Plotz City Administrator Hutchinson, MN 55350 RE: Airport Zoning Dear Mr. Plotz: This will merely verify the outcome of our meeting of May 99 1985, wherein Mr. Mikulecky has promised to attempt to get the Department of Transportation to commit themselves to complete the necessary work to appraise the loss due to the Airport Zoning that my clients have experienced. The committment we are • looking for is that the Department of Transportation will proceed with this item and treat it as a priority item as compared to any other items they may come up with in the future to be done. Mr. Otterstatter had advised us that this would be a low priority item and that they would more or less do it as they get to it. He indicated that there might very well be other projects that they will push in ahead of it. In the event this committment cannot be received, then it would be my position that the City should hire someone else to proceed with the appraisal. I would appreciate an acknowledgment of this letter and of the results of Mr. Mikulecky's attempt to get a committment from the Department of Transportation. Thank you. Sincerely, W. B. Haas • WBH:dh cc: Mr. Pat Mikulecky, Councilman • o MAY 1985 �+ EIV4D r- Br -� yss ��S�bzezZZ�2�2` � "ni.n. Ss3So , Oki: � � Zu 0 FIN G G� Z 1 -o•�o C k Acs -�t� Aar- &-Ln J4- J7 i DAVID B. ARNOLD HARLES R. CARMICHAEL MICHAEL B. LEBARON GARY D. MVDOWELL FAYE KNOWLES STEVEN A.ANOERSON DANIEL J. BERENS STEVEN P. HOGE BARRY ANDER50N LAURA K. FRETLAND EDWARD A. SCHNEIDER CHARLES L. NAIL May 13, 1985 AE NOLD & MCDOWELL ATTOR-INTEYS AT LAW 5881 CEDAR LANE Rowe MINNEAPOLIS, MINNESOTA 55416 CAI3LEI MCLAW MINNEAPOLIS (612) 545 -9000 MN TOLL FREE 800 -343 -4545 REPLY TO: HUTCHINSON Mr. Gary Plotz City Administrator City of Hutchinson 37 Washington Avenue W. Hutchinson, MN 55350 Dear Mr. Plotz: 400 SOUTH SECOND STREET PRINCETON, MINNESOTA SS371 (612) 36% -2214 714 TENTH STREET EAST GLENCOE, MINNESOTA $5336 0612) 864 -6111 101 PARK PLACE HUTCHINSON. MINNESOTA 55350 (612) 567 -7575 2 ^.31415161 j1 CID �i 3� 1 1 -85 N Ln P � w R.1 \Ly` BY y/ 8Z We are withdrawing our request for the use of Library Square for the "Jail 'N Bail" fund raiser for the American Cancer Society the first week of June. After discussing the matter in detail with the telephone company and consulting with our weather almanac, we concluded that for this year anyway, this event would be more properly run in the Hutchinson Mall. Accordingly, there will be no need for me to appear at the City Council meeting on Tuesday, May 14, 1985. Tha Ver G. GBA:cs CC Phil Graves Larry Graf 0 consideration of this matter. AVID B. ARNOLD CHARLES R. CARMICHAEL MICHAEL B. L[BARON GARY D. WDOWELL PAYE KNOWLES STEVEN A. ANDERSON DANIEL J. BERENS STEVEN S. HOOE BARRY ANDERSON LAURA I. TRETLAND CHARLES L NAIL, JR. May 1, 1985 ARNOLD & MGDOWELL ATTORNEYS AT LAW 5881 GEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 GABLE: MGLAW MINNEAPOLIS (612) 545 -9000 MN TOLL FREE 600-343 -4545 Reply to: Hutchinson Mr. Gary Plotz City Administrator City of Hutchinson 37 Washington Avenue W. Hutchinson, MN 55350 Dear Mr. Plotz: 400 SOUTH SECOND STREET PRINCETON, MINNESOTA 55410 (012) 300-2214 714 TENTH STREET EAST GLENCOE, MINNESOTA 55336 (612) 804 -0111 101 PARR PLACE HUTCHINSON. MINNESOTA 55350 (612) 587 -7575 A234gs> �� n4h.Y1g'35 01 RECEIVED ID N N BY y e� �IZOZ6l8��'� I would like to place a matter on the agenda before the City Council at the next City Council meeting, which I understand to be scheduled for May 7, 1985, at 7:30 o'clock P.M. As co -chair of the American Cancer Society's special fund raising project, Jail- and -Bail, we would like to set up in Library Square, during normal business hours, on June 4, 5, and 6, 1985. I understand that we need the permission of the City Council and accordingly, I would ask that you place our request on the agenda for hearing. Thank you for your assistance. Best regards. Very truly yours, G. Barry Anderson GBA:cs CC Phil Graves Larry Graf C� -E 6, 56789 Rgr7�8 fIL April 25th, 1985 LP E'Z a 122 We, the undersigned, all beinq neighbors of Melvin Klockmann, 545 Franklin Street, Lot 6, Block 57, S 1/2 City, hereby petition the City Council of the City of Hutchinson, to require Mr. Klockmann to clean up his yard in accordance with City Ordinances pertaining to public health and safety and the removal of rubbish and stockpiled junk. 0 Address I � 1 ... ., rL, vTt d. m April 25th, 1985 We, the undersigned, all being neighbors of Melvin Klockmann, 545 Franklin Street, Lot 6, Block 57, S 1/2 City, hereby petition the City Council of the City of Hutchinson, to require Mr. Klockmann to clean up his yard in accordance with City Ordinances pertaining to public health and safety and the removal of rubbish and stockpiled junk. Name Address r 82.5 66 ')T 6 132 AVENUE 132 132 LD LO 12 `D � N 2 ti 11 Lr 10 ° 3 S-3 sr 8 7 132 in Ld 7 0> W Go rn N 10 co J(.0 `° 9(D (D 8 Al 132 (D I ( ¢SI � � N 2 ti N � s,�ra ° 3 S-3 sr 7 4 sTW °° ti 5 132 J(.0 _ At 56-0 �SS4 Q Al A 2 3 7 4. 5 132 132 SOUTHWEST z Y Z Q cr ,u. 82.5 82 DIT 10t ¢50 ,e 32 (D ¢SI � � 9 sus' S-3 sr 7 s JJS II °° ti 10 ��6s J(.0 �s9s Q 8 Yellow = °roperty of Petitioners Red = Property of Melvin Kloc 'Aann 132 u 4 52G 7 3 4 if s�G 5 132 12 i 2 3 ` t Q� 82.5 82 • ral (D LD N 1(D A I (612) 587 -5151 f/UTCN' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCH/NSON, MINN. 55350 M E M O R A N D U M May 9, 1985 TO: Mayor Robert Stearns and Members of the Hutchinson City Council RE: Nemitz Easement I have been asked to provide a summary of the status of negotiations concerning the easement for the above - captioned matter. For your records I am enclosing the following documents: 1) December 1, 1982 letter from Kenneth Merrill to Arthur Benjamin; 2) December 1, 1982 letter from Gary Plotz to Arthur Benjamin; 3) March 19, 1984 letter from Kenneth Merrill to the City Attorney; 4) March 20, 1984 letter from the City Attorney to Arthur Benjamin; 5) April 2, 1984 letter from the City Attorney to Arthur Benjamin; 6) July 25, 1984 letter from the City Attorney to Arthur Benjamin; 7) October 4, 1984 letter from City Attorney to Marlow Priebe; 8) October 8, 1984 letter from Marlow Priebe to City Attorney; 9) Proposed easement; 10) Photocopies of receipt and canceled checks; 11) Memorandum from Ken Merrill to City Attorney dated February 7, 1985; 12) Letter from City Attorney to Arthur Benjamin dated February 18, 1985; and 13) Copy of December 1, 1982 letter to Arthur Benjamin with notes. Mayor and City Council 40 May 9, 1985 Page Two As you can see, the correspondence in this matter has been quite lengthly. I believe my letter of February 18, 1985 clearly stated that the assessment paid by the Benjamins of $2,181.37 was the amount actually certified to the County Auditor for payment and that the total amount of the assessment if the easement had not been negotiated would have been $3,409.05. As I stated in that letter, "The end result is that if no easement is obtained, an additional $1,227.68 in assessments will be added to the $2,181.37 originally paid." In response to my February-18, 1985 letter Mr. Benjamin forwarded to me a copy of the December 1, 1982 letter from Ken Merrill. This letter again appears to be asking for parking in the municipal parking lot for the Benjamins and their renters at no charge and with no time limit. As I understand the situation, the following facts are governing: 1) The Renjamins originally had a parking assessment of $3,409.05. 2) The Benjamins were given credit for seven parking spaces which would be created by an easement to be given to the City. These parking spaces resulted in a reduction in the actual amount assessed and certified to the County Auditor of $1,227.68. 3) The Benjamins paid $2,181.37 as and for the amount actually assessed. 4) The original agreement between Mr. Benjamin and the City made no provision for utilization of the parking lot by Mr. Benjamin or his renters other than in a manner available to all citizens. 5) The parking lot can be adjusted to reflect a configuration that would not utilize the easement. 6) I have the papers necessary to assess the additional $1,227.68 to the Benjamins prepared in rough draft form. It is my recommendation that if the Benjamins still contest granting this easement, the documents necessary for certifying the balance of the assessment be signed and the parking lot completed without the easement. Sincerely yours, SCHAEFER LAW OFFICE 40 By/ James H. Schaefer Hutchinson City Attorney JHS:dlp cc: Arthur Benjamin, Jr. Enc]osnraq (612) 587 -5151 fHUTIN' CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 December 1, 1982 Mr. Arthur J. Benjamin 108 Grove St. Hutchinson, MN S5350 Dear Property Owner: We are mailing this notice with the assessment amount computed based upon the assumption the parking credits provided will be as you have stated. We must have a letter to show the parking is accessible as you have stated to us. We must have this letter in hand before the 31st of December or the parking credits will revert to the previous number of spaces. • Sincerely, /" AX� Kenneth B. Merrill City Accountant KBM:dlo L 587.5151 ' -- - -- -^ - -- - - - - - -- - - - � C11 -Y OF HUTCHINSON -- �� 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 . December 1, 1982 Arthur J. Benjamin 108 Grove St. Hutchinson, MN 55350 This will certify that there is due the sum of $2181.37 for construction of off - street parking. Owners of record and contract for deed owners are both notified of these assessments. ASSESSMENT ROLL NO. 152 County Parcel No. 4210 CITY NO. 06- 116 -29 -03 -0360 Property Description: W 62.7' of Lot 6 & W 62.7' of S 4' of Lot 7, Block 8 S 1/2 City 0 This assessment may be paid in full at the office of the City Clerk with no interest charged if payment is made by December 31, 1982. Partial payments may be made initially, but in the event that a partial payment is made or no payment is made before December 31st, the unpaid balance will bear interest at the rate of 11.25% per annum for the one (1) month of December AND for the full 12 months of the next calendar year. The amount of interest at the time of certification will be an actual' 12.20% of the principal amount. The annual percentage is 11.25%. The amount of interest plus 1/15 of the principal sum unpaid will be certified to the County Auditor for collection in the same manner as real estate taxes. In subsequent years the amount certified each October will be 1/15 of the original principal amount plus interest for the ensuing calendar year at the rate of 11 .25% of the unpaid balance. The unpaid balance may be paid in full at the office of the City Clerk at any time prior to October 1st in any year. However, partial payments CANNOT be accepted in any year after the initial certification. r Gary ' Plotz, Cit /A "dm. . F - a� (p", (612) 587 -5151 HUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 Jim Schaefer, 105 2nd Avenue Hutchinson, MN Dear Jim: City Attorney S. W. 55350 March 19, 1984 Gary has probably reviewed with you the Nemitz Paint Store agreement. At the time the City adopted the assessment roll, there was an agreement, apparently verbal, to trade use of his land on the north side of the building for 7 parking credits. The City has given 7 parking credits to Nemitz Paint Store. We now need to put into writing this agreement. The engineering departm gutter and surface the lot. land provided by easement or Store needs to be included. we may proceed at your first appreciated. cc: Gary Plotz Marlow Priebe Cal Rice 0 2nt is now preparing specs to curb, In order to do a proper job, the whatever method from the Nemitz If you could get this clarified sc opportunity, it would be greatly Sincerely, X Kenneth B. Merrill Finance Director ff -a(3) JAMES H. SCHAEFER Ar7oarM AT uw 100 sui Am & V. V. 0. &M 303 HusctaxSOM UM. eea50 1411N7.7900 March 20, 1984 Arthur J. Benjamin 108 Grove Street Hutchinson, MN 55350 RE: Parking Assessment Dear Mr. Benjamin: At the time the pity of Hutchinson adopted the assessment rolls for the 1982 parking assessments, there was an agreement with you to trade use of the land on the north side of your building for seven parking credits. Your assessment was based . upon this agreement. The city engineering department is now preparing specifi- cations to curb, gutter and surface this lot. In order to do a proper job, the land provided by our agreement needs to be included. Could you please provide me with the legal description of this property so that I may draft a proper easement authorizing the continued use of this property for parking purposes by the city of Hutchinson. Sincerely yours, SCHAEFER LAW OFFICE, By/ JHS:dlp cc: Gary D. Plotz ICen Merrill Marlow Priebe James H. Schaefer Hutchinson City Attorney 0 K-& -(u (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 April 2, 1984 Arthur J. Benjamin 108 Grove Street Hutchinson, MN 55350 RE: Parking Assessments Dear Mr. Benjamin: On March 20, 1984 I contacted you concerning the drafting of an easement authorizing the continued use of portions of your property for parking purposes by the city of Hutchinson. I requested that you contact me with a legal description of this property so that I could draft such an easement. Since the city is anxious to prepare specifications for curb, gutter and surface of this lot, such an easement is at this time imperative. Please contact either myself or a representative from the engineering department so that a legal description of this property can be obtained at your earliest convenience. JHS:dlp cc: Gary Plotz Marlow Priebe Sincerely yours, SCHAEFER LAW OFFICE By/ James H. Schaefer Hutchinson City Attorney J r (612) 587 -5151 CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 July 25, 1984 Mr. Arthur Benjamin Jr. NEMITZ PAINT AND WALLPAPER 35 -1st Avenue Southwest' Hutchinson, MN 55350 RE: Legal Description for Purposes of Easement Dear Mr. Benjamin: On at least two separate occasions I have attempted to contact you in order to obtain a legal description of your property for the purposes of obtaining an easement that would allow the city of Hutchinson to utilize the northern most portion of your property for parking purposes. This easement was to be given to the city of Hutchinson in exchange for credits on the special assessment levied against you for the downtown parking program. If we do not soon obtain this easement, it will be necessary to reinstate your parking assessment as originally levied. Hopefully, you can contact either myself or Marlow prior to such steps becoming necessary. Sincerely yours, SCHAEFER LAW OFFICE By/ James H. Schaefer Hutchinson City Attorney JHS:dlp cc: Ken Merrill W G 2 e -� ' o�- La �- \N G 21. ,-� 1 of 0 r"1 lJ S1 0 C -�Y • (612) 587 -5151 HU�H� CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 October 4, 1984 Marlow Priebe City Engineer HUTCHINSON CITY HALL Hutchinson, MN 55350 RE: Legal description for purposes of easement Dear Marlow: Gary and I have meet with Art Benjamin Jr. and have obtained the legal description for his property. The legal description is the West 62.7 feet of Lot Six (6) and the Jest 62.7 feet of the South 4 feet of Lot Seven (7), South Half of the city of Hutchinson. • Given the above information, could you please draft a legal description which I can place in an easement to be utilized for parking purposes. This easement should be in accordance with the amount of land which we are currently utilizing for our parking lot. JHS:dlp 0 Sincerely yours, CITY OF HUTCHINSON By/ Jim Schaefer 0 I �(" ( 7) F (612) 587 -5151 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: October 8th, 1984 TO: City Attorney FROM: Director of Engineering RE: Parking Lot Easement Benjamin Property -OCT 1 c RECD As requested, the easement necessary to construct the "Wigen Parking Lot ", is as follows: The South 4 feet of the West 62.7 feet of Lot 7 and the North 5 feet of the West 62.7 feet of Lot 6, all in Block 8 in the South Half of the City of Hutchinson. MVP /pv �ll'owy �� l,,o Marlow V. Priebe Director of Engineering 0 i 0 .-1 EASEMENT THIS INDENTURE, made this day of November 1984, by and between Arthur Benjamin, Sr., single, and Arthur Benjamin, Jr., single, of the County of McLeod and State of Minnesota, parties of the first part and the City of Hutchinson, party of the second part: WITNESSETH: THAT, for and in consideration of the sum of $1.00 and other good and valuable consideration in hand paid to the parties of the first part by the party of the second part, receipt of which is hereby acknowledged, said parties of the first part do hereby grant, bargain, sell, convey and warrant to the party of the second part, its successors, or assigns, forever, for the purpose of constructing and maintaining municipal parking on, along, over, through, or across the following described lands lying and being in the County of McLeod and State of Minnesota, to wit: The South Four (4) point Seven (62.7) the North Five (5) point Seven (62.7) Block Eight (8) in of Hutchinson. feet feet feet feet the of of of of Sou the Jest Sixty -Two Lot Seven (7) and the West Sixty -Two Lot Six (6), all in th Half of the City Said easement shall include all rights, privileges, and appurtenances in or to said land which may be required for the full enjoyment of the rights herein granted. IN TESTIMONY WHEREOF, the said parties of the first part have hereunto set their hands the day and year first above written. • Arthur Benjamin, Sr. Arthur Benjamin, Jr. `S Q -(9) STATE OF MINNESOTA) ) ss. COUNTY OF MC LEOD ) On this day of November, 1984, before me a Notary Public, personally appeared Arthur Benjamin, Sr., single, and Arthur Benjamin, Jr., single, to me known to be the persons described in and who executed the foregoing instrument and acknowledged that they executed the same as their free act and deed. Exempt from filing fee as per MSA 386.77. Notary Public, McLeod County, a E 0 • 0 G. F. NFMITZ' SONS 20259 ARTHUR J -BII :MAMM - -r or.. ',UAa rurecr62UUW or PUea : J�ie7LPArsR,.Peat�.eND: a 75 -188 ,., sUao�xaox:.ssarx aedaa �. -� ° T 2'8 `l9 g2 Dt8 � f,♦ .J/ L � bl !eF ..L wi�C .ee IV. .••r •aa•r I r.... .� _ ^+. •�O Qt �f _ : IVE1vIITZ' SONS%4s �y ` . -� `.,• --, - `�UrecrU�a�or 2,0259 PUeaYendx �--'"� +�'`• -.,;,- ° � ••..�� ^ ...'I"'ti..' i � °'� `� "'`�.JWdI.L�.v. ...V�1QJ�.�xD �i Ir�H9 J;�1. �,` _,. Pte` ^��• _ 1 .! -,` ZhUTCaureox .KOM. r'a saa o,,-. r,�.- `;,f --. � �•�. AY TOTHE' . II ps.h �! �/ / fit.,.• X41• 1.. �•• y.... . r ��- ♦.,. ORDER OF N41 �LAI, , w ` = .... � `.r r yip l •`•.. IF 1 '•+,- .'`.� .�•.. _ � � V �r1� = w F�•+..i^I�I.�1 IIVI. riFJ' I.� 1. sr r y '� , /"_ . 1,r .+^ /'..��w 11�4,�! .! w ryW�'�^J/��'. iy�,�y� f".�+�.1•� �--) i..�.� � �e 'i._- �.r'��+`r, '�a� j-rJ J! `• .. 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DATE /a- a9 - cpa RECEIVED OF RECEIPT NV 37549 7 In (F ull (Part) Payment of mw �9- o3 ) j City of Hutchinson By �_�-fIt,0 /1J ) I cJi O W -q.(, D) r16�2107_5'5' ITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 7, 1985 TO: Jim Schaefer, City Attornel— — — — — — — — — — — — — — — — FROM: Ken Merrill,— Finance Director — — — — — — — — — — — — — — — SUBJECT: Nemitz — Paint - — parking - assessment — -- - - - - — — — — — — — — — — — — Assessment roll 152 for off - street parking against this parcel described as W 62.7' of Lot 6 and W 62.7' of 5' of Lot 7 Block 8, had an original assessment of $2,181.37. This was arrived at by using an estimated market value of $48,950 for 31 of the assessment, and a net need of 4 parking spaces. The City had started by having a re- quirement of 20 spaces which was reduced to 11 required spaces when the building was divided into retail and ware- house. In all the computations, there were no parking spaces provided on the property, according to my records, to reduce this net parking need. The agreement gave the property credit for 7 spaces with the understanding there would be an easement given to the City for parking. If the agreement is not made, the cost of the 7 spaces would be $1,227.68 which would be assessed to the property. 0 (612) 587 -5151 Harty' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCH/NSON, MINN. 55350 February 18, 1985 Mr. Arthur Benjamin, Jr. Nemitz Paint 35 1st Avenue Southwest Hutchinson, MN 55350 RE: Parking Assessments Dear Mr. Benjamin: Enclosed please find a memo from Hutchinson Finance Director, Kenneth Merrill, dated February 7, 1985. Mr. Merrill was asked to provide the original dollar amount of the assessment for off- street parking on your parcel and the dollar amount of the credit given for the easement on the north side of your property. Based upon this memo I informed you that it appeared your original assessment was '32,181.37 and that you had been given credit for seven spaces totalling $1,227.68. Substracting the credit from what appeared to be the original assessment left a balance of $953.69 which I assumed was the amount of the assessment that you actually paid. Subsequent to my telephone discussion with you concerning these figures, you provided me with a zerox copy of check number 20259 drawn on the Citizens-Bank and Trust Company in the amount of $2,181.37 and made payable to the City of Hutchinson. You also provided me with a receipt numbered 37549 indicating payment'in full of the off- street parking assessment. Upon receipt of this information I immediately contacted Mr. Merrill to determine if the full amount of the original assessment had in fact been paid. Mr. Merrill then indicated that we had misinterpreted his memo of February 7, 1985. When he stated that your parcel "had an original assessment of $2,181.37 ", he meant that this was the amount that was actually certified to the County Auditor for payment. Therefore, the total assessment consisted of the amount certified, $2,181.37, and the amount of credit for the easement, $1,227.68, making the total assessment $3,409.05. The end result is that if no easement is obtained, an additional $1,227.68 in assessments will be added to the $2,181.37 originally paid. If you have any x— Q.lisl Mr. Arthur Benjamin, Jr. . February 18, 1985 Page Two questions concerning this matter, you may feel free to contact Ken Merrill directly. Mr. Merrill has the original documents in his possession and you may view these at your request. On February 12th of 1985 the City Council authorized the to begin the documentation necessary to assess the additional $1,227.68 unless the easement were properly signed. This would mean that you would pay the additional $1,227,68 and the city would move its parking lot boundaries back to the lot line. Since no easement would be signed, you would be free to utilize the northern most portion of your property in any manner acceptable to you that was in conformance with the zoning ordinances of the city of Hutchinson. Please let me know your desires on this matter by Thurdday, February 21st, If I have not heard from you by then, I will assume that you do not wish to sign the easement and will begin the appropriate paperwork. Sincerely yours, • CITY OF HUTCHINSON By/ James H. Schaefer Hutchinson City Attorney JHS:dlp Enclosure 11 W 12) 587 -515] ITY OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON, MINN. 55350 December 1, 1982 Mr. Arthur J. Benjamin 108 Grove St. Hutchinson, MN 55350 Dear Property Owner: We are mailing this notice with the assessment amount computed based upon the assumption the parking credits provided will be as you have stated. We must have a letter to show the parking is accessible as you have stated to us. We must have this letter in hand before the 31st of December or the parking credits will revert to the previous number of spaces. L % Merrill tant 0 o-7 Np No 8 � (i3) � (612) 587 -5151 FCITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: May 8, 1985 TO: Mayor and City Council FROM: Building Official RE: June Redman Property on Lewis Avenue R -1 Zoning District According to Ordinance 7.09 Yard Space Encroachments - Projections into Yards - Interior Sideyards. You are allowed to project not more than 1/5 of the least required width. In an R -1 District, the minimum side yard required is 8 feet, thus the maximum allowed projection is 19.2 inches. One type of allowed encroachment is "Fire Escapes ". If the projection on the west side of the house is considered a "Fire Escape" area, the projection is 4.8 inches greater than the allowance shown above. If the projection is considered part of the structure, the side set back is only 6' or 2' less than allowed. These distances are based on the drawings submitted. Under Subsection D, the chimney is allowable, as it does not exceed the 1/3 length allowed for the length of the building. HP /pv attachments r Homer Pittman Building Official r , 1-1 7.08 YARD SPACE, GENERAL: Any building, structure or use hereafter erected, altered or established shall comply with the yard space requirements of the district in which it is located, except as specified below. The required yard space for any building, structure, or use shall be con- tained on the same lot as the building, structure or use and such re- quired yard space shall fall entirely upon land in a district or dis- tricts in which the principal use is permitted. Any required yard space shall be open from thirty (30) inches above the ground to the sky except as specified elsewhere in this Ordinance. Placement of Single and Two Family Residential Structures on Large Lots: In any Residence District where a single or two - family struc- ture is to be developed on large lots which could later be resubdiv- ided and still meet the dimensional and area requirements for another lot for the district in which it is situated, such structure must be placed in a manner which would permit such resubdivision. Accessory uses shall be exempted from this requirement. 7.09 YARD SPACE ENCROACHMENTS - PROJECTIONS INTO YARDS: The following projections may be permitted into any front, rear or exterior side yard adjoining a street lot line. A. Cornices, sills, belt courses, eaves and other ornamental fea- tures to a distance of not more than two (2) feet six (6) inches. B. Fire escapes to a distance of not more than four (4) feet six (6) inches. C. Landings and uncovered porches, when constructed more than six 6 inches above the ground level at the building line, to a horizontal distance of not more than six (6) feet, provided said landing or porch has its floor no higher than the pntrance floor f the building. An open railing no higher than three 3) feet six inches may be placed around such structure. D. Bay windows and chimneys to a distance of not more than three (3) feet, provided that such features do not occupy, in the aggregate, more than one -third (1/3) the length of the building wall on which they are located. E. Porte- Cocheres or canopies to a distance of not more than two (2) feet six (6) inches. F. Balconies, in Residence Districts, to a distance of not more than three (3) feet into yards of less than twenty (20) feet and to a distance'of not more than six (6) feet into yards of more than twenty (20) feet; provided that said balconies do not occupy, in the aggregate, more than one -third (1/3) the length of the building wall on which they are located. -39- • Interior Side Yards: Subject to the limitations for features projecting into front yards, said features may also project into required yards adjoining interior side lot lines, provid- ed that the distance shall not exceed one -fifth (1 /5) of the required least width of such side yard and not more than three (3) feet in any case. 7.10 YARD SPACE EXCEPTION, STEEP SLOPES: In any Residence Districts where the natural grade of a lot within the required front yard has an average slope, normal to the front lot line at every point along said line, of such a degree or percent of slope that it it not practicable to provide a driveway with a grade of twelve (12) percent or less to a private garage conforming to the requirements of this Ordinance, such garage may be located within such front yard, but not in any case closer than twelve (12) feet to the street line. 7.11 MORE THAN ONE PRINCIPAL BUILDING ON A LOT: Not more than one principal building shall be located on a lot in Residence Dist- ricts R -1 and R -2 except as provided in Section B. 7.12 HOUSING PROJECTS UTILIZING THE "ZERO LOT LINE" CONCEPT: Every development proposal which is designed so as to place the principal structure abutting a side property line in order to have only one open side yard or less, must file with the Zoning Enforcement Officer a signed copy of the recorded Covenant with filing information assuring access through the adjacent yard for purposes of repairs and general maintenance and /or common wall construction. Such covenant is mandatory and the issuance of any Certificate of Occupancy shall be contingent on the filing. 7.13 REMOVAL OF SOIL. SAND OR OTHER MATERIALS: Temporary Excavation District: The use of land removal of topsoil, sand or gravel, and other m land is not permitted in any zone except by the temporary excavation permit by the City Council recommendation by the City Planning Commission. issued for a maximum period of one (1) year and to review and rehearing at that time. for the major 3terial from the granting of a upon favorable Permits shall be shall be subject Future Use of the Land: The persons who apply for a temporary excavation permit must submit a plan of intent as to the future use of the property being excavated as well as the development plans showing proposed elevations, drainage, access routes to be used in hauling to and /or from the site and daily hours intended for the operation as well as project period of excavation. -40- EL April 18, 1985 The Honorable Mayor and City Council The City of Hutchinson City Hall Hutchinson, MN 55350 Dear Sirs: I request an approval to sell Parcel B as shown on attached survey drawing, from the total parcel description which is also shown on the survey. Sincerely, June Redman Property Owner JR:jjr Enclosure a v 0 i N 1' • 30' I Streef riyhr m 401 N . _, 30. o T— . _ - �---- South line —150- o1 Lot 6 o} the Auo. Play - LEWIS �.., AVEN __ UE (612) 587 -5151 • HUTIH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE VLES, HUTCHINS0N, MINN. 55350 0 • M E M O R A N D U M DATE: — MAY 8, 1985 — — — TO: MAYOR AND CITY COUNCIL FROM: RALPH NEUMANN— -- -------- - - - - -- —T— SUBJECT: AWARDING 1985 STREET MATERIALS BID -------------------------- - - - - -- Bids were opened 2 :00 PM May 8. 1985 for 1985 street oils. One bid was received from Koch Asphalt Co. for the following. RC 250 oil 1.0385 per gallon RC 800 oil 1.0385 per gallon RC 30 oil 1.0385 per gallon These prices were 1.0365 per gallon during 1984. I recommend we accept Koch's price bid. Y'- (ft • Hutchinson Utilities Commission Hutchinson, Minnesota 225 michigan street 55350 May 14, 1995 Marlow Priebe City Engineer City Hall Hutchinson, MN 55350 Dear Mr. Priebe: The cost to relocate transformer pad at the Wigen parking lot is as follows: is E. "Bud" Daggett President Theodore Beatty Vice President Thomas B. Lyke Secretary R. H. Alexander General Manager Tel. 612/587 -4746 Labor $544.00 Two (2) yards concrete @ $50.00 /yd. 100.00 Additional conduit 100.00 $744.00 Yours truly, HUTCHINSON UTILITIES COMMISSION R. H. Alexander General Manager (612) 587.5151 HUTCH',' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST __ HUTCHINSON, MINN. 55350 M E M 0 DATE: April 18, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Project No. 85 -01 -24 Street Resurfacing According to the low bid received, the total project cost is $158,390.36. The cost is $5.28 per front foot of street. Based on an assessment of $3.00 per front foot and a credit of $2.28 per front foot, the cost for the project is as follows: City Cost Street R/W City Cost Corner Lot Credits Credits Street Assessed City Property Per Lot• Total Peterson Circle $ 1,740.00 $ -0- $ 1,322.40 $ 3062.40 Ash Street 6,563.40 19926.14 49988.17 13x477.71 Spruce Street 51682.45 -0- 4,318.67 10,001.12 Northwoods Avenue 2,690.82 7,324.79 2,045.02 120060.63 Maple Street 4,973.55 10230.24 3,779.90 9,983.69 Oak Street 6,607.56 3042.56 5,021.76 15,071.88 10th Avenue N.E. 1,923.48 2,568.19 1,461.84 5,953.51 Alan Street 79295.19 . 717.82 51444.36 13,457.37 Circle Drive 39264.39 2,046.16 2,481.17 79791.72 Harrington Street 5,085.96 4,349.45 3,865.33 13,300.74 Milwaukee Avenue 9045.45 2,601.35 7002.56 19,049.36 Water Street 3,963.60 -0- 3012.33 6,975.93 9th Avenue N.E. 2,617.53 21133.86 1089.32 61740.71 Lea Avenue 1,917.36 1,728.27 1,457.19 5,102.82 Lewis Avenue 39630.00 19044.81 2,758.80 70433.61 Bradford Street 782.25 19224.96 594.51 2,601.72 Lyndale Avenue 3,324.00 475.20 2,526.24 69325.44 $71,406.99 $32,813.80 $54,169.57 $158,390.36 The total assessment is $71,406.99 and the total City Cost is $86,983.37. Marlow V. Priebe Director of Engineering .nrn I-- 7-,c 1 (672) 587 -5151 HUTCH'; CITY OF HUTCHINSON 37'4',4 ON AVENUE WEST HUTCHINSON. M1NN. 55350 M E M O DATE: April 30th, 1985 TO: Mayor and City Council FROM: Building Official RE: Pat Smith /Cameo Cleaners - Illegal Sign _ Attached is a copy of the letter sent to Mr. Patrick Smith, regarding the illegal sign on the corner of his building located at 37 Main Street North. Also, attached is a copy of the Sign Ordinance pertaining to allowable square footage for his property and a copy of the survey showing Mr. Smith's lot. As of this _date, Mr. Smith has not removed the sign and has not contacted this office relative to this matter. I therefore, request the City Council to take necessary action for removal of this sign. HP /pv attachments 11 Homer Pittman Building Official V- F / / (612) 587 -5151 ;V Rrh 'CITY OF HUTCHINSON 317 W ASHING TON AVENUE WEST HUTCHINSON, MINN 55350 April 15, 1985 Patrick Smith Cameo Dry Cleaners 37 Main St. No. Hutchinson, MN 55350 Dear Mr. Smith: The sign across the front of your building at 37 Main St. No. is approximately 4' high and 20' long, which gives you a total of 80 square feet. The maximum square footage you are allowed for your building is 88 square feet. The other sign that you have put up is over the total square footage allowed and is not permitted and therefore, must be removed within 10 days. Enclosed are copies of the City Ordinance on sign surface areas. If you have any questions on this matter, please call this office. Respectfully, CITY OF HUTCHINSON Homer Pittman Building Official HP /pv enclosures 0 However, a "sign" shall not include any display of official court, public office notices or traffic signs, nor shall it include the is flag, separate emblem or insignia of a nation, political unit or school or religious group, or incombustible tablet or lettering built into the wall of a building or other structure. A "sign" inside a building is not included unless its face is visible only from the exterior of a building. Each display surface of a sign shall be considered to be a "sign ". SIGN ADVERTISING (Billboard, Signboard): A sign which directs attention to a business, commodity, service or entertainment con- ducted, sold or offered elsewhere than upon the premises where such sign is located or to which it is affixed. SIGN, BUSINESS: A sign which directs attention to a business or profession conducted or to a commodity, service or entertainment sold or offered upon the premises where such sign is located or to which it is affixed. SIGN, FLASHING: Any illuminated sign including any sign illuminated by reflected or refracted light on which the artificial light is not maintained stationary and /or constant in intensity and color at all times when such sign is in use. For the purpose of this ordinance, any revolving illuminated sign shall be considered a "flashing sign ". . SIGNS - PROJECTED: A projected sign shall consist of any sign which is attached to or represented on the surface of a building wall whose leading edge extends greater than fifteen (15) inches. SIGN - SURFACE AREA: The surface area of a sign is the total area that will contain the sign. For signs which are not rectangular in shape, the area shall be calculated upon the area of the smallest polygon which completely encloses the sign. For multi -faced signs, each dis- play face shall be measured. Any material or color framing used to differentiate such sign from the background of the building or struc- ture shall be included in measurement of surface area. In no case shall the supports, uprights by which the sign is supported, be included in determining the surface area of the sign unless such items are an integral part of the display. The Zoning Administrator may interpret the measurement of the sign area in a liberal, consist- ent interpretation. In no case shall temporary paper, water color, chalk, etc., signs that are displayed in windows be counted as sign surface area. SIGN -WALL: A wall sign shall consist of any sign which is attached flat against or represented on the surface of a building wall. A wall sign may have a depth of up to fifteen (15) inches. SMOKE: Small gas -borne particles other than water that form a visible plume in the air. -13- i each front of lot not occupied by such building which fronts on a public right -of -way fifty feet (50') or more in width. The least width of a lot for purposes of this Title shall be the front. No individual sign surface shall exceed one hundred (100) square feet. Two (2) or more smaller signs shall be arranged and integrated so as to cause a sign surface not exceeding one hundred (100) square feet. No sign shall extend in height more than two (2) feet above the highest outside wall or parapet of any principal structure, nor shall any sign be located closer than five (5) feet from any property line except that any sign over ten (10) square feet may project only two (2) feet into any required yard area from the prin- cipal building. (2) Within the C -2 Automotive Service Commercial District, the aggregate square footage of sign space per lot shall not exceed the sum of four (4) square feet per front foot of scale, plus one square foot per front foot of property not occupied by a building. No individual signs surface shall exceed one hundred (100) square feet except advertising signs. Advertising signs are permitted as an accessory use. When the advertising sign is a principal use, para- graph 10.05 C -4 (d) applies. Two or more smaller signs shall be arranged and integrated so as to cause a sign surface not exceeding the maximum allowable square foot requirements for a single sign. No sign shall extend in height more than two (2) feet above the highest outside wall or parapet of any prin- cipal structure, nor shall any sign be located closer than twenty -five (25) feet from any property line except that any sign over twenty (20) square feet may project only four (4) feet into any required yard area from the principal building. (3) Within the C -3 and C -4 Central and Fringe Commercial District, name plate signs, and business signs are permitted provided the aggregate square footage of sign per lot shall not ex- ceed the sum of three (3) square feet per front foot of building. On corner lots, two front footage calculations are allowable provided such side contains a major building entrance. Buildings fronting a public right -of -way eighty (80) feet-in width or more may be allowed one (1) additional square foot of sign area per lineal foot of building front. . .e " FIRST MW corner of Block 49 OM,d drill how in coa raM - ^ Fib -.w w fF - EXC. THE S. 20 FEET t.. faund drill hole 1 is rond "roll u pipe Itll 20 FEET OF LOT 9 I°o W W N lay -.•� .*.. "14 CERTIFICATE ' THE NORTH ONE THIRD OF LOT 9, BLOCK 49, (-Sot drill hole AVENUE NOWHEAST (.S 61.1 _. -,u.�L �� I Par sue: � s V 8 of EXISTING y' BUILOING, « '• r /Y found cDite Z LOT 10 EXEPT SO. 20 FEET I' o r'o m W J J S. 20 FEET OF LOT 10 132.00 / set ran pipe N. V3 OF LOT 9 O N N 1 found iron pipe 132.00 r. 0 g S. 2/3 OF LOT 9 'o a EXC. THE S. 20 FEET le N faund drill hole 1 ' rond "roll u pipe 20 FEET OF LOT 9 I°o iS. CERTIFICATE OF SURVEY for PAT SMITH THE NORTH ONE THIRD OF LOT 9, BLOCK 49, NORTH HALF OF HUTCHINSON I horsey certify that this server, pan or report was prepared my me or Mader my direct rwpar• a 2O• HT PO 27 Hansen Thorp Pellinen Olson Inc. riewt and shot 1 am a dory licence. Lend Sur Meyer Y,Ider the laps of its State of M:ntteeste• s`QI. Book Lend SYrveysn• Consulting [ne insets -Site Plan", P.�:... ,,..n...,. aeaa bete November 28, 1984 8 14196 File No. Pap. 53 HUTCHINSCIN,MN. Tel. 587 -4789 (612) 587 -5151 f/UTCH' CITY OF HUTCHINSON / 37 WASHINGTON AVENUE WEST / HUTCHINSON, MINN. 55350 M E M 0 DATE: May 9, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Plowman Parking Lot Attached is a print of the approved plan for the above - referenced lot. This plan has not been reviewed by abutting property owners. I desire to know if we are to have a meeting for such a review or if we can proceed with construction. MOP /pv attachment Marlow V. Priebe Director of Engineering 'V John 1. Bendugen Executive D,r or 16121587 -5252 Gury D. PIdz, Coy Adrninis r o 16121 5875151 BOARD OF DIRECTORS Pre.. Roruld 1. McGraw Alu racy a1 L.. Vice Pre,. Arthur L. Caper Pre.,Ww First N,onn l Bank Sec.,7rna,. Churl B. Piehl Ceoil'ied Public Am Partner. DuWa)ne Perer,on k Co. T.A. IBuw Bunch Ex. V.P. CLL¢en, Bunk mW Tru,t Cu. Tu.n Dugg.0 V.P.. General Matragcr Hulchipuin Mtg. & Sde,. Ire. rind A. Gla, . Fintmc Fe,J A,,'n Glenn %Uejka Sup. of ".fly DnIr,Lt 421 0 }} \( V N / Hutchinson Community Development Corp. 45 Washington Ave. East Hutchinson, Minnesota 55350 40 Hutchinson Community Development Corporation - downtown improvement committee (beautification group) 5/ 13/85 Present: John Korngeibel. Jo Willmert, Marlow Priebe, Jay Alrick, Mark Myers. Topics: Wigen and Plowman lots 1. Marlow reported that the City Council reviewed the thoughts and motions of the group on Tuesday, May 7th at the unofficial meeting. A The Council agreed with turning the transformer 90 degrees, but who will pay for it is still a question. B. The Council agrees with the beautification committee to stick with John Korngeibel's design plan for parking in the Wigen lot, and improvements. C. A handicapped parking space will be maintained near the transformer and it will be 12 feet wide. D. Jay Alrick also mentioned that the Hutchinson Downtown Retail Association should meet and discuss parking hours in all areas of the downtown to make the new lots more effective. It will be placed on their agenda by Mark Myers for the June meeting. E. A motion made by Jay Alrick was to save the space along the al ley of the Wigen lot, and the Franklin street space for greenery and walkways, and to move the existing trees on First avenue closer to the curb. Seconded by Jo Willmert approved unanimously. 2. The next area of discussion was the potential easement along the Nemitz building owned by Mr. Benjamin. There will be further discussion of this at the next council meeting. It could be used for parking space. 3. The Plowman lot is next - the transformer there could be a similar problem as the Wigen lot transformer. A motion at the last meeting would allow plans to be shown to property owners prior to implimentation. Then the City Council would make final decisions. 4. Meeting adjourned without further discussion. ')rs (612) 587 -5151 HUTCH' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M 0 DATE: May 6th, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: 1986 Public Works Projects I request that we consider the State Aid Streets and related projects as soon as possible, to allow us more time for design and approval by Minnesota Department of Transportation. The State Aid projects are as follows: First Avenue N.E. from Main Street to Hassan Street by construction of curb and gutter, sidewalk, grading, gravel base and surfacing. Hassan Street from First Avenue N.E. to Fifth Avenue S.E. by construction of curb and gutter, sidewalk, grading, gravel base and isurfacing. First Avenue S.E. from Main Street to Hassan Street by grading, gravel base and surfacing. California Street from School Road to 19001 South and School Road from California Street to County Road 12 by construction of surfacing. School Road from Carolina Avenue to California Street by construction of watermain, storm sewer, grading, gravel base and curb and gutter. The recommended time schedule for same, is as follows: On May 28, 1985 Order Reports On June 11, 1985 Receive Reports On June 11, 1985 Set Project Hearings for July 9, 1985 On July 9, 1985 Hold Project Hearings On July 9, 1985 Approve Projects and Order Plans On October 8, 1985 Approve Plans and Set Bid Date for Nov, 5, 1985 On November 5, 1985 Bid Opening On November 12, 1985 Set Assessment Hearing for December 10, 1985 On December 10, 1985 Hold Assessment Hearing On January 14, 1986 Approve Contracts • To date the balance of projects proposed for 1986 are as follows: 12^ Watermain Loop on T.H. 22 from Oakland Avenue to 12001 South 8^ Sanitary Sewer on Washington Avenue from Monroe St. to 2001 West 1986 Public Works Projects May 6th, 1985 Page 2 Street Surfacing on McDonald Drive from School Road to 900' West • Sidewalk - City Program Street Overlay - City Program The recommended time schedule for same, is as follows: On July 9, 1985 On July 23, 1985 On July 23, 1985 On August 20, 1985 On August 20, 1985 On November 5, 1985 On December 3, 1985 On December 10, 1985 On January 28, 1986 On February 25, 1986 Order Reports Receive Reports Set Project Hearings for August 20, 1985 Hold Project Hearings Approve projects and order plans Approve plans and set bid date for Dec. 39 1985 Bid Opening Set Assessment Hearings for January 28, 1986 Hold Assessment Hearings Approve Contracts At this time, we anticipate the following improvements in new subdivisions: Extension of Bradford Street in Richard Schmidtbauer's property by construction of sanitary sewer, watermain, storm sewer, grading and gravel base. Existing Bradford Street in Orchard Park tat Addition by construction of gravel base and curb and gutter. Extension of 8th Avenue N.W. and Colorado Avenue in W. Helland's property by construction of sanitary sewer, watermain, storm sewer, grading and gravel base. Existing streets in Fourth Addition to Lakewood Terrace by construction of gravel base and curb and gutter. Campbell Lane in Clark's Second Addition by construction of gravel base and curb and gutter. The recommended time schedule for these anticipated projects is as follows: On August 20, 1985 Order Reports On September 24, 1985 Receive Reports On September 24, 1985 Set Project Hearings for October 22, 1985 On October 22, 1985 Hold Project Hearings On October 22, 1985 Approve Projects and Order Plans On December 24, 1985 Approve Plans & Set Bid Date for Jan. 20, 1986 On January 20, 1986 Bid Opening On January 28, 1986 Set Assessment Hearings for February 25, 1986 On February 25, 1986 Hold Assessment Hearings On March 25, 1986 Approve Contracts Any additional projects that are requested by August 20, 1985, can be included . in the last time schedule. If we receive requests after August 20, 1985, a reasonable time schedule will have to be worked out. MVP /pv cc: Cal Rice - - -- (612) 587 -5151 HUTCH' CITY OF HUTCHINSON . 37 WASHINGTON AVENUE WEST / HUTCHINSON, MINN. 55350 M E M 0 DATE: May 9, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: 1986 Projects To have funds available for 1986 construction, Ken Merrill has indicated a need to sell the improvement bonds in April of 1986. To do so, it is important that we hold the assessment hearings by March 25, 1986. It is, therefore, recommended that we notify developers that requests for improvements be submitted by October 15, 1985 to allow a reasonable time schedule. 0 MVP /pv Marlow V. Priebe Director of Engineering q-,L i 4 CHANGE ORDER AIA DOCUMENT G701 PROJECT: Library Addition (name,address) Hutchinson, Mn. OWNER ❑ ARCHITECT ❑ CONTRACTOR ❑ FIELD ❑ OTHER TO (Contractor) FE.J. Pinske Builders, Inc. RT #1, Box 107C Gaylord, Mn. 55334 CHANGE ORDER NUMBER: #1 ARCHITECT'S PROJECT NO: 8404 CONTRACT FOR: General Construction L J CONTRACT DATE: October 8, 1984 You are directed to make the following changes in this Contract: 1) Reshingle roof with G.A.F. Timberline 300# 2) Tuckpoint Chimney 3) Delete Sod 4) Delete landscaping, rock mulch & edging west side 5) Change soap dispensers 6) Add lock to book depository * See attached letter for breakdown and further explanation of items. Total of Change Order + $8,288.00 + 480.00 - 2,100.00 - 1,500.00 + 30.00 + 60.00 + $5,258.00 The original Contract Sum was . . . . . . . . . . . . . . . . . . . . . $ 410, 582.00 Net change by previous Change Orders . . . . . . . . . . . . . . . . . . $ —0— The Contract Sum prior to this Change Order was . . . . . . . . . . . . . . . $ 410, 582 .00 The Contract Sum will be (increased) by this Change Order . . . $ 5,258.00 The new Contract Sum including this Change Order will be . . . . . . . . . . . $ 415, 840.00 The Contract Time will be {increased) (decreased) (unchanged) by ) NSA ( ) Days. The Date of Completion as of the date of this Change Order therefore is ) Korngiebel Architecture E.J. Pinske Builders,Inc. City of Hutchinson 4�HWashington Ave. East Address Hutchinson, Mn4 55350 .10 BY DATE �WfACTOox 107C W ashington Ave. W. Address Address Gaylord, Mn. 55334 Hutchinson, Mn. 55350 BY— DATE AIA DOCUMENT 6701 • CHANGE ORDER . APRIL 1970 EDITION . AIAS • ® 1970 . THE AI.tERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 BY DATE G_ 4_j E. J. PINSKE BUILDERS Gaylord, Minnesota 55334 April 26, 1985 EDWARD 1. IPOO PINSKE Te4phone 612 237 -2177 Korngiebel Architecture 45 Washington Avenue E. Hutchinson, Minnesota 55350 Re: Library Hutchinson, Minnesota Dear John: As we have discussed,the roof on the existing library building needs work because it is leaking and will damage the new work soon. We propose the following: 1. Remove all existing roofing and dispose of same. 2. Cover 36" width of all eave edge and valleys with W.R. Grace Co. ice and water shield. 3. Install 26 ga. galvanized metal 20" wide in all valleys. 4. Install standard metal roof edge at eaves. 5. Reshingle roof with G.A.P. Timberline 3000 asphalt shingles per manufacturers instructions. 6. Cover flat areas with 60 mil fully adhered rubber per enclosed sketches. all for the sum of $8288.00. The following are options on shingles: A. Flintkote 3400 Sierra or CertainTeed 3400Hallmark. . ADD $ 375.00 B. Regular 235# three tab seal down . . . . . . . . . DEDUCT 1100.00 I feel that one of the most urgent items is to tuckpoint the existing chimney for an addition of . . . . . . . . . . . . . . . ADD $ 480.00 E. J. Pinske 0 CJ 0 q_= i • 0 0 EDWARD 1. (Pete) PINSKE Telephone 612 237 -2177 E. J. PINSKE BUILDERS Gaylord, Minnesota 55334 April 26, 1985 Korngiebel Architecture 45 Washington Avenue E. Hachinson, Minnesota 55350 Re:Library Addition Hutchinson, Minnesota Dear John: The construction process to date has disturbed the existing grass very little, therefore, I propose to deduct entirely the new sod in the contract for a deduction of $2100.00. We will install planting area as shown on plan and fill disturbed areas with rough grade black dirt ready for finish grading and seeding by others. The following are changes that were made and should be processed in a change order: 1. Change two soap dispensers from 0340 to 0326 @15.00 ea.. .$30.00 2. Add lock to book depository . . . . . . . . . . . . . . . . 60.00 TOTAL ADD .... . . . . . . . $90.00. Sincerely, E. J. Pinske 9- F Muttw L t oes6R-f 3— 6S • 0 J dirc l vcrt. 5N.ttir4ii se. w /IS'&ASPAOLr PAMMG � .4sopg4C.r, SN /A�s 4" zc.Ed w4tLa, 0A--I ,acc !/q�ceys /9GSo C,� c� �c t2 0 �/ C.•++v.rss,. 6 Zvi "W.O"Lt Doae.e � I L o M« 'f:v«Y APPe -.at Kvese+. t New Me"t. D[GV ErtrE AI ew (r " N M.rT P-ow 00 . r TH�s wp2rc per( XANOI �OOFI�J:� I . I I 11 n }1 a p 0 M E M O R A N D U M DATE: May 9, 1985 TO: Mayor and City Council ------------------------ - - - - -- FROM: Gary D. Plotz, City Administrator ------------------------ - - - - -- SUBJECT: Master Plan for Present And Proposed City Properties - - Between 917gi ay 22 -Souk And Crow TFiver — — — — — — — — The City of Hutchinson presently owns approximately 125 acres of property lying between Highway 22 South and the Crow River. The proposed acquisi- tion of the Boldt property and the Kadelbach property would provide a con- tiguous area of approximately 125 acres. It would now be appropriate to authorize a master plan for the property recently acquired and the existing property to allow for proper placement of the wastewater treatment plant. The objective of the master plan would be to allow for industrial development along Highway 22 South and the area for potential gravel removal. One of the top priorities of the Community Development Corp. is to estab- lish additional areas for industrial development, specifically the Sites and Buildings Sub - Committee would also need to evaluate and participate in the master plan as would the City Engineer and the Director of Maintenance Operations. It may also be valuable to have a master plan to develop the street garage property where there is the current city garage facilities. In conclusion, I suggest authorizing to proceed with the master plan as I would think that it may be helpful during the upcoming annexation proceed- ings. /ms 9 -G. • may 90 1985 To The Honorable Members Hutchinson City Council Gentlemen: It is herewith requested that your honorable body grant me permission to operate a publio taxi servioe in the City of Hutchinson. Plans are to operate 24 hours a day, seven days a week. Service from 2 A. M. to 7 A. H. would be subject to advance notice. Up to 3 vehicles would be available. Vehicles would be insured through The Roger Dies Agency. I feel this is a much needed service that will benefit the community. Hutchinson Taxi Service 0� Ozay---� Thomas Clabo owner 554 Jefferson St. S. TC /AC i A1AY1985 o� q__ ko Section 1190:00 Section 1190 - Taxicabs Section 1190:00. License Required. No taxicab shall be operated within the i corporate limits of this municipality without first obtaining a taxicab license from the Council. Each applicant for a taxicab license shall apply to the Clerk for such license upon a form provided by the Clerk. No person under 18 years of age shall operate a licensed taxicab in this municipality. Section 1190:05. Fee. The application applying for a taxicab license shall be accompanied by the. required license fee as duly set by the Council from time to time. Section 1190:10. Not Transferrable. Taxicab licenses shall not be transferable. Section 1190:15. Term. All licenses shall expire on December 31st in each year. Section 1190:20. Inspection. All licensed taxicabs shall be subject to inspection at all tines by anyone authorized to do so by the Council. Section 1190:25. Council Decision. The Council shall be the sole judge of all applications for license to operate a taxicab and their decision shall be final. Section 1190:30. Driver's License. All operators of taxicabs within the corporate limits of this municipality shall be licensed as a proper driver under the laws of the State of Minnesota. Section 1190:35. Insurance. Before a license shall be issued to any operator, he shall deposit with the Clerk a copy of insurance policy or policies with suc* coverage as the Council shall deem necessary. Section 510:00, Subd. 21 Subd. No. Section Type of License Conditions & Terms Amount Subd. 29 330:15 Subdivision Filing fee per plat $25.00 Cash fee per lot up to a maximum of $150 $1.00 per lc Subd. 30 1190:05 Taxicab Each cab $3,00 Subd. 31 1195:15 Trailer Parking Initial or Renewal $10.00 Subd. 32 1198:00 Transient Merchants Per day $25,00 . 9 4, DATE: May 6, 1985 CITY OF: Hutchinson, Minnesota BOND ATTORNEY.) Jerry Gilligan, Dorsey & Whitney BOND NAME: $585,000 G. 0. Sewer Bonds fj,3-7o,oaa $1- ;6955,009 Improvement Bonds $150,000 G.O. Tax Increment Bonds CAPITALIZATION SCHEDULE IMPROVEMENT SEWER TAX INCREMENT Construction 1,o3f $4-, X009 Engineering, administrative (14 %) 127 1- $320,000 Contingency fd 26;660 Land 210.000 $117,000 Subtotal $530,000 $117,000 Cost of issuance 7,000 10,500 Capitalized interest (9% 15 mo) //o 6- 189,O&Y 38,000 20,000 Registration 2 008 1.000 Subtotal $ $576,000 $147,500 • Discount _ / 49:666 9.000 2.500 TOTAL BOND ISSUE )$6,Y 7.0 — $585,000 $150,000 SALE DETAILS -,y�0,�- Sale Date: Tuesday, June 11, 1985 Place, Time: City Hall: open - 3.00- award 7:30 Type of Sale: public Bonds Dated: 6 -1 -85 First Principal: 3 -1 -87 First Interest: 3 -1 -86 1Z5A MST IMI ; IS ►+� ig4�9� Maturity: Improvement: $120M -1987; $r 5M- 4i88A44M Tax Increment: $5M -1987; S10M- 1988/1991; $20M- 1992/1995; $25M -1996 Sewer: $55M -1987, 1992/1993; $40M- 1988/1990 $65M -1991; $80M- 1994/1995; $75M -1996 Good Faith: $4 ' 4/2,e /D Call Feature: Bonds maturing on 3 -1 -93 shall be subject to call and prior payment on 3 -1 -92 at par. WE WILL NEED A LEGAL OPINION ON YOUR STATIONARY TO BE PUBLISHED IN THE OFFICIAL STATEMENT. • LET US KNOW THE STATUS OF THE TRANSCRIPT 64S CERTIFICATE OF MINUTES RELATING TO $2,430,000 GENERAL OBLIGATION BONDS iIssuer: City of Hutchinson, Minnesota i Governing Body: City Council Kind, date, time and place of meeting: a regular meeting, held on May 14, 1985, at 7 :30 o'clock P.M., at the City Hall in the City of Hutchinson, Minnesota Members present: Members absent: Documents attached: Minutes of said meeting (pages): 1 through 9, including RESOLUTION NO. 8040 RESOLUTION RELATING TO $1,695,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1985, $585,000 GENERAL OBLIGATION SEWER BONDS OF 1985 AND $150,000 GENERAL OBLIGATION TAX INCREMENT BONDS OF 1985; AUTHORIZING THE ISSUANCE AND PROVIDING FOR THE PUBLIC SALE THEREOF I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this day of May, 1985. (SEAL) Signature Gary D. Plotz, City Administrator Name and Title Member introduced the following 0 resolution and moved its adoption: RESOLUTION NO. 8040 RESOLUTION RELATING TO $1,695,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1985, $585,000 GENERAL OBLIGATION SEWER BONDS OF 1985, AND $150,000 GENERAL OBLIGATION TAX INCREMENT BONDS OF 1985; AUTHORIZING THE ISSUANCE AND PROVIDING FOR THE PUBLIC SALE THEREOF BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: I. It is hereby determined that it is necessary for the City to issue and sell general obligation bonds of the City (the Bonds) comprised of $1,695,000 General Obligation Improvement Bonds of 1985 to finance local improvements, $29,000 of such amount representing interest as provided in Minnesota Statutes, Section 475.56. $585,000 General Obligation Sewer Bonds of 1985 to finance a new wastewater treatment facility in the City, $9,000 of such amount representing interest as provided in Minnesota Statutes, Section 475.56, and $150,000 General Obligation Tax Increment Bonds of 1985 to finance the City's share of the cost of a project in Development District No. 4 in the City, $2,500 of such amount representing interest as provided in Minnesota Stautes, Section 475.56. 2. It is hereby determined that the City Administrator shall receive and open sealed bids for the purchase of the Bonds on June 11, 1985, at 10:30 o'clock A.M., Central Daylight Time, and this Council shall meet at 7:30 o'clock P.M. that same date to award the sale. 3. The City Administrator is hereby authorized and directed to cause notice of the time, place and purpose of said sale to be published at least ten days in advance of the bid opening in a legal newspaper having general circulation in the City, and in a periodical published in Minneapolis, Minnesota, giving financial news and of general circulation throughout the State, which notice shall be in substantially the following form: 0 S4. The following shall constitute the terms and conditions for the sale and issuance of the Bonds, and the City Administrator is hereby authorized and directed to cause the following terms and conditions to be incorporated in material distributed to prospective bidders for the Bonds: • 0 TERMS AND CONDITIONS OF SALE $2,430,000 GENERAL OBLIGATION BONDS CITY OF HUTCHINSON, MINNESOTA Sealed bids will be received at the City Hall in the City of Hutchinson, Minnesota, until 10:30 o'clock A.M., Central Daylight Time, on Tuesday, June 11, 1985, for the purchase of general obligation bonds (the Bonds) of the City in the aggregate principal amount of $2,430,000 to be issued by the City upon the following terms and conditions: PURPOSE The Bonds will comprise three issues: $1,695,000 General Obligation Improvement Bonds of 1985 to be issued pursuant to Minnesota Statutes, Chapter 429, to finance local improvements in the City; $585,000 General Obligation Sewer Bonds of 1985 to be issued pursuant to Minnesota Statutes, Chapter 475 to finance a new wastewater treatement facility; and $150,000 General Obligation Tax Increment Bonds of . 1985 to be issued to finance the City's share of the cost of a project in Development District No. 4 in the City, pursuant to Minnesota Statutes, Section 273.77(a) and Chapters 472A and 475. DATE, TYPE AND DENOMINATION The Bonds, as originally issued, will be dated as of June 1, 1985. The Bonds will be issuable only as fully registered Bonds in denominations of $5,000 or any multiple thereof, of single maturities, with interest payable by check or draft mailed to the person in whose name each Bond is registered at the close of business on the 15th day (whether or not a business day) of the month preceding each interest payment date, as shown by the register maintained by the Registrar, which will be a suitable bank or trust company selected by the City. Principal is payable upon surrender of each Bond at maturity or upon prior redemption at the office of the Registrar. The City will pay the charges of the Registrar with respect to registration of ownership, transfer and exchange and payment of principal and interest. MATURITIES The Bonds of each issue will mature on March 1 in the following years and amounts: 0 NOTICE OF SALE • $2,430,000 GENERAL OBLIGATION BONDS CITY OF HUTCHINSON, MINNESOTA Sealed bids for the above Bonds of the City of Hutchinson, Minnesota, will be oepned at 10:30 o'clock A.M., Central Daylight Time, on Tuesday, June 11, 1985, at the City Hall in Hutchinson. The City Council will meet at 7:30 o'clock P.M. that same date to consider the bids and award the sale. The offering includes $1,695,000 General Obligation Improvement Bonds of 1985 to finance local improvements, $585,000 General Obligation Sewer Bonds of 1985 to finance a new wastewater treatment facility in the City and $150,000 General Obligation Tax Increment Bonds of 1985, to be issued to finance the City's share of the cost of a project in Development District No. 4 in the City. Dated June 1, 1985, the Bonds will mature on March 1 in the following years and amounts: Interest will be payable on March 1, 1986, and semiannually on each September 1 and March 1 thereafter. All Bonds of an issue maturing in 1993 and thereafter are subject to redemption and prepayment at the option of the City and in whole or in part, in inverse order of maturities of this issue and by lot within maturities of an issue, on March 1, 1992 and any interest payment date thereafter, at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. A legal opinion will be furnished by Dorsey & Whitney, of Minneapolis, Minnesota. Copies of a statement of Terms and conditions of Sale and additional information may be obtained from the undersigned or from Ehlers and Associates, Inc., Financial Specialists, Suite 120 - Soo Line Building, 507 Marquette Avenue, Minneapolis, Minnesota 55402; telephone: (612) 339 -8291, financial consultants to the City. 0 Dated May 14, 1985, BY ORDER OF THE CITY COUNCIL Gary D. Plotz, City Administrator Improvement Tax Increment Sewer Year Bonds Bonds Bonds Total 1987 $ 120,000 $ 5,000 $ 55,000 $ 180,000 1988 175,000 10,000 40,000 225,000 1989 175,000 10,000 40,000 225,000 1990 175,000 10,000 40,000 225,000 1991 175,000 10,000 65,000 250,000 1992 175,000 20,000 55,000 250,000 1993 175,000 20,000 55,000 250,000 1994 175,000 20,000 80,000 275,000 1995 175,000 20,000 80,000 275,000 1996 175,000 25,000 75,000 275,000 $1,695,000 $150,000 $585,000 $2,430,000 Interest will be payable on March 1, 1986, and semiannually on each September 1 and March 1 thereafter. All Bonds of an issue maturing in 1993 and thereafter are subject to redemption and prepayment at the option of the City and in whole or in part, in inverse order of maturities of this issue and by lot within maturities of an issue, on March 1, 1992 and any interest payment date thereafter, at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. A legal opinion will be furnished by Dorsey & Whitney, of Minneapolis, Minnesota. Copies of a statement of Terms and conditions of Sale and additional information may be obtained from the undersigned or from Ehlers and Associates, Inc., Financial Specialists, Suite 120 - Soo Line Building, 507 Marquette Avenue, Minneapolis, Minnesota 55402; telephone: (612) 339 -8291, financial consultants to the City. 0 Dated May 14, 1985, BY ORDER OF THE CITY COUNCIL Gary D. Plotz, City Administrator REDEMPTION Bonds of each issue maturing in 1993 and subsequent years will each be subject to redemption and prepayment at the option of the City in whole or in part, and if in part, in inverse order of maturities and by lot within maturities, on March 1, 1992, and any interest payment date thereafter at a price equal to the principal amount thereof to be redeemed plus accrued interest to the date of redemption. INTEREST Interest will be payable on March 1, 1986, and semi - annually thereafter on each September 1 and March 1. All Bonds of the same maturity must bear interest from date of issue until paid at a single, uniform rate, not exceeding the rate specified for Bonds of any subsequent maturity. Each rate must be in an integral multiple of 5 /100 of 1 %, and no rate of interest or the net effective rate of any issue of Bonds may exceed the maximum rate to be determined in accordance with Minnesota Statutes, Section 475.55, subdivision 4. DELIVERY Within 40 days after the sale, the City will deliver to the Registrar the printed Bonds ready for completion and authentication. The original purchaser of the Bonds must notify the Registrar, at least 5 business days before delivery of the Bonds, of the persons in whose names the bonds will be initially registered and the authorized denominations of the Bonds to be originally issued. If notification is not received by that date, the Bonds will be registered in the name of the original purchaser and will be issued in denominations corresponding to the principal maturities of the Bonds. On the 0 Improvement Tax Increment Sewer Year Bonds Bonds Bonds Total 1987 $ 120,000 $ 5,000 $ 55,000 $ 180,000 1988 175,000 10,000 40,000 225,000 1989 175,000 10,000 40,000 225,000 1990 175,000 10,000 40,000 225,000 1991 175,000 10,000 65,000 250,000 1992 175,000 20,000 55,000 250,000 1993 175,000 20,000 55,000 250,000 1994 175,000 20,000 80,000 275,000 1995 175,000 20,000 80,000 275,000 1996 175,000 25,000 75,000 275,000 $1,695,000 $150,000 $585,000 $2,430,000 REDEMPTION Bonds of each issue maturing in 1993 and subsequent years will each be subject to redemption and prepayment at the option of the City in whole or in part, and if in part, in inverse order of maturities and by lot within maturities, on March 1, 1992, and any interest payment date thereafter at a price equal to the principal amount thereof to be redeemed plus accrued interest to the date of redemption. INTEREST Interest will be payable on March 1, 1986, and semi - annually thereafter on each September 1 and March 1. All Bonds of the same maturity must bear interest from date of issue until paid at a single, uniform rate, not exceeding the rate specified for Bonds of any subsequent maturity. Each rate must be in an integral multiple of 5 /100 of 1 %, and no rate of interest or the net effective rate of any issue of Bonds may exceed the maximum rate to be determined in accordance with Minnesota Statutes, Section 475.55, subdivision 4. DELIVERY Within 40 days after the sale, the City will deliver to the Registrar the printed Bonds ready for completion and authentication. The original purchaser of the Bonds must notify the Registrar, at least 5 business days before delivery of the Bonds, of the persons in whose names the bonds will be initially registered and the authorized denominations of the Bonds to be originally issued. If notification is not received by that date, the Bonds will be registered in the name of the original purchaser and will be issued in denominations corresponding to the principal maturities of the Bonds. On the 0 . day of closing, the City will furnish to the purchaser the opinion of bond counsel hereinafter described, an arbitrage certification and a certificate verifying that no litigation in any manner questioning the validity of the bonds is then pending or, to the best knowledge of officers of the City, threatened. Payment for the Bonds must be received by the City at its designated depositary on the date of closing in immediately available funds. LEGAL OPINIONS A legal opinion for each issue of Bonds will be provided by Dorsey & Whitney, of Minneapolis, Minnesota. The legal opinion for each issue of Bonds will be printed on the appropriate Bonds at the request of the purchaser. The legal opinion will state that the Bonds are valid and binding general obligations of the City enforceable in accordance with their terms, except to the extent enforceability may be limited by State of Minnesota or United States laws relating to bankruptcy, reorganization, moratorium or creditors' rights generally. CONSIDERATION OF BIDS . Sealed bids for not less than $2,389,500 and accrued interest on the principal sum of $2,430,000 must be mailed or delivered to the undersigned and must be received prior to the time stated above. All bids will then be publicly opened and tabulated and submitted to the City Council at 7:30 o'clock P.M., Central Daylight Time, the same day for consideration and action. No bid may be altered or withdrawn by the bidder after the time specified above for opening bids. Each bid must be accompanied by a cashier's or certified check or bank draft in the amount of $48,600, payable to the City, to be retained as liquidated damages if the bid is accepted and the bidder fails to comply therewith. The bid offering the lowest net interest cost (total interest from date of Bonds to stated maturities, less any amount more than $2,430,000 or plus any amount less than $2,430,000 bid for principal) will be considered. In the event that two or more bids stated the lowest net cost, the sale of the Bonds will be awarded by lot. No oral bid and no bid of less than $2,389,500 for principal, plus accrued interest on all Bonds will be considered. The City reserves the right to reject any and all bids, to waive informalities in the bid, and to adjourn the sale. CUSIP NUMBERS The City will assume no obligation for the assignment • or printing of CUSIP numbers on the Bonds or for the correctness of any numbers printed thereon, but will permit such numbers to be assigned and printed at the expense of the • purchaser, if the pruchaser waives any extension of the time of delivery caused thereby. BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Administrator Further information may be obtained from and bids may be delivered to: Ehlers and Associates, Inc., First National - Soo Line Concourse, 507 Marquette Avenue, Minneapolis, Minnesota 55402, Telephone: (612) 339 -8291, Financial Consultants to the City. If bids are delivered to Ehlers and Associates, Inc., the bid security will be retained in the offices of Ehlers and Associates, Inc., with the same effect as if delivered to the City Administrator. 9 • 0 LJ 5. The City Administrator, in cooperation with Ehlers and Associates, Inc., financial consultants to the City, is hereby authorized and directed to prepare on behalf of the City an official statement to be distributed to potential purchasers of the Bonds. Such official statement shall contain the statement of Terms and Conditions of Sale set forth in paragraph 4 hereof and such other information as shall be deemed advisable and necessary to adequately describe the City and the security for, and terms and conditions of, the Bonds. Attest: Mayor City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Administrator. / (612) 587.5151 f/UTIH'� CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST -- HUTCHlNSON, MILAN. 55350 M E M 0 DATE: May 9v 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Project No. 85 -01 -38 The assessment roll has been completed on the above- referenced project. I recommend approval of the attached resolutions relative to costs and hearing date. 0 MVP /pv attachments 0 Marlow V. Priebe Director of Engineering RESOLUTION NO. 8036 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 204 WHEREAS, cost has been determined for the improvement of School Road and Eighth Avenue N.W. by the construction of sanitary sewer, watermain, storm sewer, grading and gravel base and appurtenances, and the bid price for such improvement is $53,818.00, and the expenses incurred or to be incurred in the making of such improvement amount to $11,840.000 so that the total cost of the improvement will be $65,658.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $-0-, and the portion of the cost to be assessed against benefited property owners is declared to be $65,658.00. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. • 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 14th day of May, 1985. Mayor City Clerk 9- • RESOLUTION NO. 8037 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 201 WHEREAS, by a resolution passed by the Council on the 14th day of May, 1985, the City Clerk Was directed to prepare a proposed assessment of the cost of improving School Road and Eighth Avenue N.W. by the construction of sanitary sewer, watermain, storm sewer, grading and gravel base and appurtenances. AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 11th day of June, 1985, in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. • 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 14th day of May, 1985. City Clerk • Mayor PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUESDAY, MAY 21ST, 1985. PUBLICATION NO. 3414 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 204 Hutchinson, Minnesota May 14th, 1985 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.K. on the 11th day of June, 1985, in the Council Chambers of City Nall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of School Road and Eighth Avenue N.N. by the construction of sanitary sever, watermnin, storm sever, grading and gravel base and appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is =659658.00. Gary D. Plotz, City Administrator u 9-? • i i Compiled Byt Harlow V. Priebe LETTING NO. 10 COST PER UNIT t ioz.uu Computed By: Harlow V. Priebe PROJECT NO. 83 -01 -38 SERVICE LEAD t Checked By: Cal Rice SANITARY SEWER, WATERMAIN, STORM SEWER, NO. YRS. SPREAD t 10 FRONTAGE LIKE COST LEAD COST GRADING, GRAVEL BASE 8 APPURTENANCES UNIT USED : Front Foot 1 0 9 -000 enx Qry f nnen t cr(= ewurtw w_w_ /.W WJI'ILnI nVYY nV• ACCT. PARCEL av� NAME 6 ADDRESS vv.. v..r ..v..v .. . ADDITION OR SERVICE TOTAL NO. NO. OF OWNER SUBDIVISION LOT BLOCK FRONTAGE LIKE COST LEAD COST CREDITS ASSESSMENT 1 0 9 -000 W.A. Holland 6_117 -30 -06 -0070 Spicer, M1 56288 Holland's 6th Add. 1 1 t 4 8 308.00 8 08.00 2 3511 -000 W.A. Helland 6_117 -30 -06 -0020 Spicer, MN 56288 Helland's lot Add. 1 2 1 3 8 246.00 8,246.00 3 3510_000 W.A. Holland 36- 117 -30 -05 -0010 Spicer, MN 56288 Holland's tat Add. 1 4 450 127,900-00 $27,900.00 4 3516-000 W.A. Holland Spicer, MN 56288 Larry Bethke 1014 Rolling Greens Lane 6_117_ 0_06 -00 0 Hutchinson MN 55350 Holland's let Add. 1 6 240 21 204.00 21 204.00 Total Principal... Total Interest.... Grand Totals...... 11 i POLICE DEPARTMENT MEMORANDUM TC FA May 7, 1985 DATE SUBJECT Uniform Allowance Please authorize the issuance of the police dispatchers'and secretary's uniform allowance. They have been receiving their allowance in the fall, but wish to have it divided up and receive $100.00 now, which is an increase of $50.00 per year as discussed. DMO:neb 9 fz, (612) 587 -5151 yarcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST NUTCHINSON, MINN. 55350 M E M O DATE: May 8, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Project 85 -01 -36 Carlisle Street The assessment roll has been completed for the above- referenced project. I recommend approval of the attached resolutions relative to costs and hearing date. ►__J MVP /pv attachments is Marlow V. Priebe Director of Engineering q�_i RESOLUTION NO. 8034 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT . ASSESSMENT ROLL NO. 203 WHEREAS, cost has been determined for the improvement of Carlisle Street by the construction of Grading and Gravel Base and Appurtenances, and the bid price for such improvement is $89741.50p and the expenses incurred or to be incurred in the making of such improvement amount to $2p622-50, so that the total cost of the improvement will be $11,364.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be *-0-, and the portion of the cost to be assessed against benefited property owners is declared to be #11,364.00. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, • notify the Council thereof. Adopted by the Council this 14th day of May, 1985. Mayor City Clerk E RESOLUTION NO. 8035 i RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 203 WHEREAS, by a resolution passed by the Council on the 14th day of May, 1985, the City Clerk was directed to prepare a proposed assessment of the cost of improving Carlisle Street by the construction of Grading and Gravel Base and Appurtenances. AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 11th day of June, 1985, in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 14th day of May, 1985. City Clerk F Mayor PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUBSDAY, MAY 21ST, 1995. PUBLICATION NO. 3413 0 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 203 Hutchinson, Minnesota May 14th,1985 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8 :00 P.M. on the 11th day of June, 1985, in the Council Chambers of City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Carlisle Street by the construction of Grading and Gravel Base and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is $11,364.00. Gary D. Plotz, City Administrator • (r z E 0 0 Compiled By: Marlow V. Priebe LETTING NO. 9 COST PER UNIT s Computed Bys Marlow V. Priebe PROJECT NO. 85 -01 -36 SERVICE LEAD t Checked By: Cal Rice GRADING, GRAVEL BASE AND APPURTENANCES N0. TBS. SPREAD s 10 •nec eawmnv. nnrr nn 7flO CARLISLE STREET UNIT USED t Front Foot ACCT. PARCEL NAME 6 ADDRESS ADDITION OR SERVICE TOTAL NO. NO. OF OWNER SUBDIVISION LOT BLOCK FRONTAGE LINE COST LEAD COST CREDITS ASSESSMENT 1 0564-000 John Keefe, Jr. 544 Carlisle St. 31- 117 -29 -10 -0112 Hutchinson MN 55350 N75' of Lot 8 N 1/2 City 4 75 $2,841.00 2,841.00 2 0565 -000 John Keefe, Jr. 544 Carlisle St. S75' of N1501 EE W121 of 31- 117 -29 -10 -0113 Hutchinson MN 55350 S41' Lot 8 N 1/2 City 4 75 21841.00 2.841.00 3 05 66-000 0567 -000 0568 -000 Deane Dietel, ETAL DEFERRED 845 -2nd Ave. S.E. UNTIL SOLD 31- 117 -29 -10 -0152 Hutchinson MN 55350 N75' of Lot 9 N 1/2 City 4 75 2,841.00 -21-841,00- 4 0568-010 Darwin 6 Vicki Hoeft 541 Carlisle St. S75' of N1501 of Lot 9, 1- 117 -29 -10 -0151 Hutchinson MN 55350 N 112 City 4 1 75 2,841.00 1 2,841.00 Totai rrincipai... Total Interest.... Grand Totals...... O �p31.12345�.� tiCb MAY 1985 �_ VED ti N April 30, 1985 22'a0a6��►�9� Gary Miller Secretary /Treasurer T.L. Scalawags Inc. Highway 7 West Hutchinson, Mn. 55350 Mr. Gary Plotz City of Hutchinson 37 Washington Ave. W. Hutchinson, Mn. 55350 Dear Gary, This is a request from T.L. Scalawags Inc. to change its location which is Highway 7 West to what is known as the Old Hutch Bowl. Homer Pittman has been up to the Old Hutch Bowl to inform us what has to be done to comply with the building codes, and, also, he had stated that it is zoned properly and there is adequate parking. He sees no problem in that location and the building complying with all the ordinances. I would like you please to put this on the agenda of the council so that this request could be done so, hopefully, we could change locations by June 1, 1985. If there are any problems or questions, please call me at 587 -4242. Thank you. S',n erely, v� a Mille Secretary reasurer T.L. Scalawags Inc. q'MI POLICE DEPARTMENT MEMORANDUM DATE May 10, 1985 TO Mayor and City Council FROM Dean M. O'Borsk SUBJECT Liquor License Chief of Police Before the Council approves a license location information should be provided. A statement should what kind of operation they intend to run, and if t ordinance requirements for food, etc; The Council should examine carefully whether a type operation is what we want. DMO:neb change for Scalawags, certain be presented which shows iey will comply with the "Lake Marion" or "Blue Note" 11 (612) 587.5151 HurcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST / HUTCHINSON, MINN. 55350 M E M O DATE: April 30th, 1965 TO: Mayor and City Council FROM: Fire Marshal RE: Public-Nuisance - Lots 3, 4 and 5, Block 44, N 1/2 City The above described property is owned by the Railroad and is located North of 1st Avenue N.E. and East of the North -South alley East of Hassan Street North. This property has no apparent lessee listed in the property book. In the past years, Wally's Tire Company has discarded old tire casings, limbs, and several unlicensed cars, etc..., in the area. • If action were to be taken at this time, it would be directed to the Railroad as owners of the property. This may be a negative factor in dealings with the railroad to remain in the City. I had tried to address this problem last year with no results. That included trying to find the owners of the cars and attempting to contact Wally Teich. We have again received a complaint on the property and I request your comments on how to proceed: 1. Should I pursue this with the Railroad? 2. Should the City clean and remove this debris to prevent problems with the Railroad? 3. Should we have a private contractor remove the debris at City expense? • George F. Field Fire Marshal GFF /pv i /J. 0 • • r/ (612) 587 -5151 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: May 10, 1985 TO: Mayor and City Council — — — — — — — — FROM: —Kenneth—B. Merrill — --------- — — — — — — — — — — — — — — — — — — SUBJECT: —Copy Machine Purchases ------------------ - - - - -- For 1985 it was proposed to purchase two copy machines, one for the Police Department and a second for the Motor Vehicle Department. An extensive search and comparison has been completed and proposal mailed to several vendors (local and surrounding area). Our request would be to purchase the following: Police Department Savin 5015 RE $1,945.00 (Mankato Business Products) Motor Vehicle Department Sharp 756 956.00' (Ed Davis Machines) The budget for the Police and Motor Vehicle Departments when combined would be enough to cover this purchase. (Police budget - $1,500 and Motor Ve- hicle - $1,700) A request to purchase the machines and maintenance contracts for the two de- partments is being submitted to the Council for approval. /ms i POLICE DEPARTMENT MEMORANDUM TO Mayor and City Council FROM Dean M. O'Borsky, Chief of Police SUBJECT Purchase of copy machine DATE April 19, 1985 We have looked at eight copy machines, including the 3M, Xerox, Canon, three Sharp models, Minolta and Savin, and after making comparisons of the copy quality as well as the operation of the machines, and costing them out, the Savin 5015 RE is by far the best machine for the money. Remember, the Police Department is a 24 hour a day operation and the machine is used all during that time seven days a week. We make approximately 7000 copies a month and anticipate that that number will go up. It should also be noted that with the move of the Police Department to a new location we will not have the luxury of having a larger copier nearby, so therefore the purchase of a "workhorse" copier probably makes more sense than a flimsier model. We have attached a price proposal from Mankato Business Products and recommend that we purchase the demonstrator model at a price of $1,945.00. As far as we are concerned the other machines are not acceptable, with the exception of the 3M model because of the edge deletion, which causes us serious problems due to the location of the important numbers on the sides of our reports. DMO:neb 0 0 i 9 -� u i CITIZENS BANK & TRUST CO. May 9, 1985 Mr. Gary Plotz, City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Mn., 55350 Dear Gary: 13 9101-121 A44 985 0 It appears that we are now in the final stages of completing our new Motor Bank. We believe this to be a substantial enhancement to Hutchinson as a developing community. We have always had in mind having some kind of 'Open House" and inviting all the people in the community to celebrate the event. The Open House will comprise food service and beverages, a broadcast from the premises, the Lester Schuft band, clowns and other attractions. We will need City cooperation in order for our bank to successfully manage and control traffic and service during the 'Open House," which is scheduled for 12:00 noon to 2:00 p.m., but could re- alistically extend to 3:00 or 3:30 p.m. This gala event and, I use the term loosely, is scheduled for Saturday 1st. We would appreciate the Council considering closing of the alley between the Bank and the Motor Bank which extends from 1st Avenue S.W. to 2nd Avenue S. W. from approximately 10:00 a.m. to 4:00 p.m. on that day. We request that the Council give this request their consideration. We believe that this is not only a promotion for the bank but to the community it serves and the downtown merchants as well. Some of the people have indicated their intention of participating in the so- called "Open House." Very.truly yours, Irvin Burich Chairman IB /lm vZ ££ OFFICES: 102 MAIN ST. SO. • HIGHWAY 15 SO. • HUTCHINSON. MINNESOTA 55350 • PHONE: 612/687 -2233 / `i/ �-p/I REGULAR COUNCIL MEETING May 14, 1985 WATER & SEWER FUND * STate Treasurer Social Security $398.81 • *State Treasurer PERA 240.41 *Firemans Fund LTD ins. for April 47.68 *U.S. Postmaster postage for bills 150.38 Brian Blaha safety boots 30.00 Daryl Bielke MEED employee wage 16.00 Richard Ebert water school expense 173.64 Merle Meece wastewater school expense 121.06 Mike Monahan safety boots 19.97 Hazard Control Inc. 2 pr. boots 32.68 Share Corp. supplies 94.68 Allen Office Products supplies 17.53 Big Bear supplies 29.90 Central Garage March repair jobs 193.45 Coast to.Coast supplies 29.09 Commissioner of Revenue April sales taxes 727.60 Canada Life Assurance Co. May dental ins. 151.12 Electro Watchman alarm system 198.00 Firemans Fund May LTD ins. 47.68 Farm $ Home supplies 17.01 Feed Rite Controls Inc. chemicals 424.22 G $ K uniform rental 82.80 Hutch Coop gasoline 1018.44 Hutch Leader bid ad 29.0051 HUTCH Telephone phone 12,A799:9Z Hutch Utilities electricity • Hutch Wholesale supplies 11.48 Hutch Fire 4 Safety service of extinguishers 19.40 Ink Spots supplies 8.00 Johnson Super Valu distilled water $ coloring 45.23 Junker Sanitation refuse charges 21,593.25 Juul Contracting repairs 1137.65 L $ P Supply supplies 19.95 State Treasurer class B license 15.00 Mn. Mutual Life Ins. May life ins. 47.43 McLeod Co. Sanitary Landfill April dumping chgs. 17.00 Mn Valley Testing Lab. testing 89.00 Northern States Supply supplies 57.80 Plaza Hardware supplies 4.29 Sorensen FArm Supply supplies 152.50 Power Process Equipment 3 quarters of service 998.46 State Treasurer PERA 246.26 State Treasurer Social SEcurity 408.51 University of Mn. soil testing 63.00 Water Products meter parts 96.72 41,030.62 CENTRAL GARAGE FUND *State Treasurer Social Security $ 86.12 *State Treasurer *Firemans Fund PERA Apr.LTD ins. 51.91 6.60 AMI INc. parts 273.34 Cleveland Cottom Products shop supplies 88.36 Jeffs .Auto Repair repairs 95.90 LAGrange Equipment drill set 90.56 -2- Brandon Tire $ Auto • Coast to Coast Canada Life Assurance Firemans Fund Schramm Implement Farm $ Home GTC Auto Parts Fitzloff Hardware Hutch Wholesale Ink Spots Jims Auto Salvage MTI Dist. Co. Mn. Mutual Life Ins. MacQueen Equipment Mid Central Fire Road Machinery Schmeling Oil State Treasurer State Treasurer Town $ Country Teply Equipment Wigen Chev. Ziegler • parts $ repairs supplies Co. May dental int. May LTD ins. parts parts supplies & parts supplies supplies supplies supplies parts May life ins. parts repairs parts oil PERA Social Security parts $ repairs finance charges parts $ repairs parts GENERAL FUND *Mn. State Treasurer *State Treasurer *State Treasurer *ICMA Retirement *Charles Jones *Mn. State Treasurer * Firemans Fund *Wm. Holmquist $ Son. *Government Training Service *Pearl $ Luallen Baysinger *Louis $ Geraldine Ahlbrecht Harland Emans David Erlandson John Gregor Larry Huhn Richard Pet erson John Raske Mark Schnobrich Peg Tapper Scott Webb Norman Wright •James Weckman Gary Henke Harvey Kemper Richard Kuttner James Popp on equipment boat registration fees social security pera contribution training school boat registration fees LTD ins. for April earnest money payment registration fee land purchase land purchase custodian fee seminar seminar safety boots deed from Lodge safety boots for property arbor day expenses $ gasoline caligraphy class seminar gasoline 3 mos.gas pumped at airport fire school fire school fire school fire school 1433.30 7.69 23.79 6.60 9.81 68.13 1108.81 8.88 400.66 61.00 15.00 87.45 6.51 2124.43 107.80 195.67 112.86 42.55 70.58 244.39 360.00 1912.05 83.32 y164.U/ $ 111.00 2802.77 3676.28 142.46 150.00 127.00 591.84 200.00 125.00 350.00 350.00 120.00 13.60 36.51 30.00 126.00 30.00 55.21 50.00 151.04 10.00 67.08 39.60 105.15 56.65 30.00 -3- Tom Pessek fire school 54.60 • Howard Riggle fire school 30.00 Am. Planning Assn. annual dues 45.00 Baltimore Pt $ Chemical paint 2205.80 Bernies Electric repairs 60.60 Burlington Northern Railroad storm sewer under crossing 225.00 Clareys Safety Equipment fire dept. equipment 2534.60 D.A. Tange Co. March retainer 200.00 Fred Pryor Seminar Inc. seminar 165.00 Gametime supplies 54.45 Intl Society of Fire Service book 19.95 Kaitlin Corp. gauge 409.18 Land Care Equipment supplies 303.35 LeBistro Cafe police commission meeting 29.31 Midland Products supplies 318.41 Mn. City Management Assn. annual dues 25.00 Midway Twins Motor Inn. room reservation 79.96 Mn. State Armory Bldg. Com. Armory payment 7000.00 Natl Auto Dealers used car guide 29.00 Orchestra Hall 38 tickets 456.00 Plants Beauitful trees 258.50 Rickeman Seed Co. grass seed 200.00 School Dist. 426 swimming refund 10.00 Voyageur Inn. partial deposit 500.00 Commissioner of Transportation adv. sign permit 40.40 Govt Finance Officers Assn. membership dues 70.00 • Roland Mattsfield tree overpayment refund 22.00 Nancy Buss Z uniform allowance 100.00 Rita Bentz z uniform allowance 100.00 Jean Gray z uniform allowance 100.00 Marie Thurn 2 uniform allowance 100.00 Mary Laxen z uniform allowance 100.00 Charles Jones police training seminar 16.21 Amoco Oil Co. gasoline 9.06 Allen Office Products equipment 539.43 Bellkato Co. supplies 96.81 Brinkman Studio repairs $ supplies 73.51 John Bernhagen May compensation 1500.00 Central Garage March repair jobs 5578.64 Crow River Cable TV basic cable 12.90 Carr Flowers for employees 47.50 Cash Drawer #4 cash expenses 50.08 Chapin Pub. Co. publication costs 309.40 C.R. VeterinanryClinic April boarding fees 102.50 Coast to Coast supplies 136.35 Chamber of Commerce com.dev. office rental 125.00 Copy Equipment Inc. supplies 33.65 Co. Treasurer dl fees 87.50 Canada Life Assurance Co. May dental ins. 1581.22 Water Cond. salt $ monthly charges 28.70 •Culligan Communication Auditors repairs 43.80 - Crow River Press Inc. printing 93.05 Don Streicher Guns supplies 50.00 Co. Recorder recording rees 15.00 Firemans Fund May LTD ins. 591.84 -4- Family Rexall Drugg supplies 253.58 • Farm & Home supplies 145.22 Felska's Auto Machine supplies 10.80 Floor Care Supply cleaning supplies 74.30 Great Plains suppies 15.98 - GTC Auto Parts supplies 120.77 Fitzloff Hardware supplies 49.39 Gopher Sign sign 117.42 G $ K Services uniform rentals 352.50 Henrys Candy Co. supplies 443.64 Home Bakery supplies 21.72 Hutch Community Hospital laundry $ blood test 23.55 Hutch Snyder Drug supplies 44.23 Hutch Iron $ Metal supplies 2.40 Hutch Leader advertising 1543.40 Hutch Leader ads 789.27 Hutch Medical Center physical 100.00 Hutch Telephone Co. phone service 2521.28 Hutch Utilities electricity 9428.03 Hutch Wholesale supplies 104.20 Hutch Fire $ Safety service extinguishers 300.40 Orlin Henke May intown mileage 30.00 Ind.School Dist. 423 lifeguard & custodian 97.50 Ink Spots printing 97.50 Ideal Shoe Shop supplies 5.00 Jahnkes Red Owl supplies 74.43 • Juul Contracting supplies 272.95 KDUZ enterprise program advertising 112.50 Krasen Plbg. $ Htg. supplies 9.80 L & P Supply Co. supplies 6.00 League of Mn. Cities 6 1 yr subscriptions 90.00 League of Mn. Cities registration fees 1040.00 League of Mn. Cities final payment of bldg. fund 1130.00 Mn. Mutual Life Ins. May life ins. 487.94 Mankato Mobile Radio battery 63.00 Marco Bus. Products repairs 89.08 McLeod Cooperative Power Assn. electricity 631.23 Meeker Washed Sand sand 1153.71 Miller Davis Co. supplies 93.63 Mid Central Fire equipment 2639.34 Mn. U. C. Fund unemployment compensation 540.83 McGarvey Coffee coffee 26.89 Natl Fire Prot. Assn. subscription 14.50 Northwestern Bell leased line 326.50 Ralph Neuman glasses 80.00 Northland Beverages supplies 88.64 Kenneth Merrill meeting mileage 29.38 Plaza Hardware supplies 136.68 Gary Plotz expenses 96.29 Plowmans Inc. 3 automobiles 31,482.00 Electrical supplies 85.22 •Popps Marlow Priebe telephone calls 38.14 Pamida Inc. supplies 107.53 Rockite Silo Inc. supplies 93.20 Rutz Plbr $ Htg. repairs 33.25 State Theatre office rental 325.00 -5- Schmeling Oil Co. diesel fuel 1858.00 Shopko supplies 60.98 • Simonson Lbr. Co. supplies 21.02 Hazel Sitz Mn. Dot mtg. 33.09 Robert Stearns expenses 120.48 State Treasurer PERA 3683.89 State Treasurer Social Security 2822.37 James Schaefer 2 May compensation 962.50 Town $ County Tire repairs 10.50 Tri County Water Cond. salt $ rental 31.20 U. of Mn. registration fees 28.00 Xerox Corporation paper 1005.70 West Central Industries equipment lens 144.00 Wm. Mueller $ Sons street materials 1094.56 Hutch Coop gasoline 4479.63 110,961.02 • • BOND FUNDS Bonds of 1977 Norwest Bank Bonds of 1979 Norwest Bank Bonds of 1984 Juul Contracting J.W. Hanson Construction Bonds of 1985 Wm Mueller $ Sons Atkinson Blacktop Juul Contracting bond principal,interest $ fee interest & fee constructions costs construction costs construction materials construction materials construction costs Pool $ Recreation Construction Fund Hutch Leader bid ads E. J. Pinske Builders construction costs Korngiebel Architecture fees Library Construction Fund McNerney Industries Inc. Krasen Plbg. & Htg. • E. J. Pinske Bldrs E. J. Pinske Bldrs Korngiebel Architecture • construction costs construction costs library furnishings construction costs fees 89,496.00 16,845.15 10,806.34 9,831.03 136,584.45 8,33"6.05 28,993.14 173,913.64 21.35 11,700.00 11,130.20 22,851.55 17,100.00 11,790.00 3,500.00 59,400.00 6,622.93 98,412.93 MUNICIPAL LIOUOR STORE City of Hutchinson State Treasurer STate Treasurer 1 Quality Wine $ Spirits Griggs Cooper $ Co. Ed Phillips $ Sons Ed Phillips $ Sons Griggs Cooper & Co. Twin City Wine Co. Ed Phillips $ Sons Quality Wine $ spirits Griggs Cooper $ Co. Hutch Leader Junker Sanitation Hutch Utilities • • payroll 4344.42 social security 273.99 PERA 165.17 wine $ liquor 2166.61 wine $ liquor 1468.57 wine $ liquor 545.37 wine $ liquor 3305.31 wine $ liquor 1439.91 wine $ liquor 2466.83 wine $ liquor 2504.08 wine $ liquor 1790.44 wine $ liquor 2223.39 advertising 94.75 refuse collection 97.50 lite fixture repair 170.41 23,056.75 (612) 587 -5 15 i ry/ � �;! / /fU /L H/ �► 0 0 i t' i P C11 Y 4.. ,'i t t us LLf rd M E M 0 DATE: April 24, 1985 TO: Mayor and City Council FROM: Building Official RE: Melvin Klockmann Property FOR YOUR INFORMATION The Melvin Klockmann property is located at 545 Franklin St., Lot 6, Block 57, S 1/2 City. Attached is a copy of letters sent to Mr. Klockmann on March 28th and April 24th, to clean up his yard and to furnish off - street parking. 0 HP /Pv attachment n U , 4,, � 6 0,,? �� Homer Pittman Building Official J% l%v AS,HIT'IG TON n' l' V jEJ !A'CS T HUTCHNSON. M; ^;':'. 555:,0 Mr. Melvin Klockmann 545 Franklin St. So. Hutchinson, MN 55350 Dear Mr. Klockmann: April 24, 1985 SECOND NOTICE An inspection was made of your property at Lot 6, Block 57, S 1/2 City, on March 26, 1985. At that time, I checked your fireplace and chimney. The chimney is only single walled brick and has no liner and in numerous places, the mortar is gone and the brick is cracked. This chimney is totally unsafe and shall not be used to build a fire in until it is put in a safe and useable condition and is inspected again. You are also required by City Ordinance to provide off - street parking, which you do not have because of all the material and junk you have on your lot. This material or junk, whichever you call it, is a public nuisance and therefore, you are required to remove it from your property and clean it up. You have time to get this done, while your house is being repaired. This letter shall also serve as a notice that you will not be able to occupy your house until this is done and a Final Inspection is done and a Certificate of Occupancy is issued. If you have any questions on this matter, please call or stop by this office. Respectfully, CITY OF HUTCHINSON Homer Pittman Building Official HP /pv cc: Fire Marshal City Council `J 9 11 (612) 587.5151 CITY OF HUTCHINSON 3 WASHING Tcn ..a VENLiF ��,r s, rX HUTCHINSON, March 28, 1985 Mr. Melvin Klockmann 545 Franklin St. So. Hutchinson, MN 55350 Dear Mr. Klockmann: An inspection was made of your property on March 26, 1985. At that time, I checked your fireplace and chimney. The chimney is only single walled brick and has no liner and in numerous places, the mortar is gone and the brick is cracked. This chimney is totally unsafe and shall not be used to build a fire in until it is put in a safe and useable condition and is inspected again. - You are also required by City Ordinance to provide off - street parking, which you do not have because of all the material and junk you have on your lot. This material or junk, whichever you call it, is a public nuisance and therefore, you are required to remove it from your property and clean it up. You have time to get this done, while your house is being repaired. This letter shall also serve as a notice that you will not be able to occupy your house until this is done and a Final Inspection is done and a Certificate of Occupancy is issued. If you have any questions on this matter, please call or stop by this office. Respectfully, HP /pv _ cc: Fire Marshal 0 CITY OF HUTCHINSON Homer Pittman Building Official CENTRAL PRAIRIE RAILWAY ASSOCIATION MINUTES May 14, 1985 FOR YOUR INFORMATION The Central Prairie Railway Association met on Tuesday, May 14, 1985, at the Chamber of Commerce office. Chairman Sheldon Nies called the meeting to order at ,7 a.m. Members present were: Sheldon Nies, Roger Stearns, Julius Rainwater, Mark Myers, Les Forman, Marlow Priebe, Buzz Burich. Others present were: Attorney Ron McGraw, Ancher Nelsen, Cliff Popp, Larry Graf, Bob Overby (6E) Dick Bautch (Mn /DOT) Jerry Ross (Dakota Rail), Hazel Sitz, Kathleen Ogren. Chairman Nies reported that the Association is awaiting written confirmation of an offer by Burlington Northern for a 5 year lease at $100 a year, with option to buy. A letter from BN is expected shortly, mainly the result of efforts on a number of recent visits to BN by Ancher Nelsen. To implement such an offer, the McLeod Regional Rail Authority would enter into any lease or option to purchase. A designated operator would have the operating agreement. Jerry Ross indicated his continued interest in being the rail operator. He would also be interested in an option to buy at the end of the lease • period. He would use rail equipment he presently owns to operate the line. Rates can be competitive as BN now proposes, The line would be upgraded in a 3 year program. There should be a good possibility of securing federal grant assistance for replacing ties. MN /DOT is starting a program to replace crossings, and this would provide some heavy replacement track also. After discussion, motion was made, seconded and carried unanimously to recommend to the McLeod Regional Rail Authority that Jerry Ross be appointed as rail operator and that Ross and Ancher Nelsen together be authorized to continue negotiations with BN. There was discussion of service to the north side of Hutchinson. It was felt such service should be made available in the 3 year upgrading program. Contingent upon formal communication from BN, a resolution by the city would be appropriate to initiate application to the Department of Energy and Economic Development for a small business'loan for the Hutchinson connector link. Chairman Nies will see that Association members receive the communication from BN when it arrives. Meeting adjourned at 8:45 a.m. Respectfully submitted, • Hazel Sitz, Acting Secretary THE HUTCHINSON SAFETY COUNCIL The Hutchinson Safety Council met March 25, 1985 at 12 :00 Noon at the Fire Hall. There were 12 members and no guests present. Past President Myron Johnson opened the meeting with a moment of silent prayer. The February minutes were approved by motion. A bill for $5.80 for postage to Joyce Rix . was approved along with the treasurer's report. Old Business: The issue of the Safety Council Fair booth was discussed, however, council member Guy Field was not in attendance and therefore no additional information was available. Les Smith reported that he had read an article in a recent safety bulletin about the 65+ defensive driver training course. There currently was a cassette available from the Minnesota Safety Council that could be utilized in the development of the training course. No other information regarding the particulars on the topic were available at this time. Marlin Torgerson reported that work scheduled to be done on School Road out to County #12 would consist of resurfacing, curb and gutter. This would eventually result in an increase in traffic and the atop - and -go light should be installed at the intersection of Hwy. #7 and School Road before the road work is completed. He also reported that a reduction in the speed limit in this zone from 50 m.p.h. to a lower level had been requested from the State, but had not yet been granted. Les Smith reported that several safety council members worked at the Chamber of Commerce/ Safety Council booth at the Mall on March 2nd and March 3rd. 240 pieces of safety literature were available at the booth, however, an exact coant on the number disbursed was not available. Mark Myers, chamber of commerce executive vice president ordered a number of farm and general safety films from the Minnesota Safety Council to show at the booth. The films used were well received by the chamber's agriculture committee members. The snowstorm on Sunday kept the attendance down. New Business: A Home Show was reported to be scheduled at the Civic Arena the weekend of March 9th and-March 10th. No Safety Council display was planned for the event. Boat safety classes were reported to be planned in the near future by Steve Soefker of the McLeod County Sheriff's office. Dates and times would be publicized soon. Myron Johnson reported that he and other local safety instructors were in the process of •holding CPR training sessions with local 7th, 8th and 9th grade students. Last year was the first year that the program was started with 7th graders, and he commented on how interesting it was to see the progress in this type of training that these students had made. Following further CPR discussion, Myron sho�-red the CPR video training tape to council members. The April meeting of the Safety Council was scheduled for Monday, April 299 1085 at 12 :00 Noon at the Fire Hall. Meeting adjourned by motion. Submitted by: Gale Boelter, President Carol Haukos, Secretary/ TREASURER'S REPORT: Balance on Hand as Deposits: None Disbursements: J. Balance on Hand as treasurer of 3/1/85: $ 190.17 0.00 Rix, postage 5.80 of 3/31/85: $ 184.37 Savings Account Balance on Hand as of 3/31/85: (Balance includes lst Quarter Interest of $1.93): $ 149.90 0 0 Minutes FOR YOUR INFORMATION Hutchinson Fire Department Regular Meeting - Monday, April 1, 1985 The meeting was called to order at 7:50 p.m. The minutes of the previous meetings were read and approved, with minor changes. Gary Henke will be sending a bill for $100.00 to the John Miller agency for their share of the band cost at our banquet. It was reported that out annual dance will be Saturday, January 18 at Cedar's Edge in Cedar Mills. The Highliners will be the band. The following bills and runs were allowed paid from their proper accounts: Fire runs: 3/3 Storm Stand -by 3/3 Tange 3/4 Drill 3/4 King 3/9 Holtberg 3/11 Drill 3/14 HAVTI 3/18 Drill 3/26 Evergreen 3/30 Ernst Citv Budget GTC Auto Parts 15.88 Fitzloff Hdwe. 4.44 Gassman Construction 580.00 Red Owl 31.27 Mid - Central Fire 320.60 Snyder Drug 3.69 It it " 31.91 Rockite Silo 5.00 " it of 26.32 Hutch Fire & Safety 32.50 Hutch Wholesale 34.03 Ideal Shoe Shp. 16.00 " " 9.60 Dick Popp 80.37 " of 9.19 Hager Jewelry 8.80 Coast to Coast 7.98 HFD General Acct. 398.00 it if 17.45 of of It 100.00 Communication Auditors 91.51 University of MN 715.00 it " 24.19 Dave Franzen 15.00 Fitzloff Hardware 22.99 Tom Pesser 15.00 Snyder Drug 15.92 Jim Popp 15.00 Jerry's Transmission 4.50 Ron Burger 15.00 Hutch Fire & Safety 62.60 Brad Emans 38.54 It if " 16.90 Communication Aud. 18.74 it to 11 10.00 Seagrave /Fwd of W. 28.60 Fire Engineering 14.95 The Cows' Outside 31.40 Metropolitan Fire Equip. 43.22 Coast to Coast 4.29 Floor Care Supply 12.00 Returned supplies (1.44) Federal Signal Corp. 39.80 CR on Invoice (7.98) Brad's Body Shop 107.70 Coast to Coast 36.75 Lifesign Design 23.50 if " 1.39 Coast to Coast 6.32 it It 2.39 Fire Department Minutes :1pril 1, 1985 Page City Budget (cont.) Orvis Wahl Fitzloff Hdwe. Coast to Coast GTC Auto Parts Popp Electrical Mid - Central Fire General Account American LEGION McLeod County Fire Chiefs it of it it Dick Popp Hutch Leader KDUZ Brown's Floral Carver County Emerg. Serv. UPS Hager Jewelry Cy's Uniforms K-Mart McLeod County Fire Chiefs Alan Greenwood Band Granite Falls AVTI MRFAA 25.00 1.46 2.98 8.61 11.88 216.30 0 A letter of resignation was read from John Marvan. It was accepted with regrets. Chief Henke needs volunteers to go to Kimball and check on a truck they have for sale. John Reynolds will take care of it. Dick Popp reported on a medical release form that should be signed by the firefighters. The form covers taking of blood for test purposes & autopsy privileges. It will be to our benefit in case we need to file for benefits. #238 is back in service. If you're planning to get a personal physical, see Dick for a Fire Department physical form. There was a discussion on not having a band for next year's banquet. Motion passed. Brad Emans reported on a new style of pager case. It is felt we should stay with our old style case. 9 Rural Account 562.50 Brad's Auto Body 107.70 100.00 City of Hutch 2,795.00 50.00 Brad Emans 2.48 4.77 Sorenson Farm Supply 7.99 72.24 Mid - Central Fire 33.00 96.00 Allen Office 22.50 90.00 Johnson Motors 33.60 100.00 UBC 5.98 5.65 Plaza OK Hdwe 1.80 2.00 GTC 42.81 139.75 Orvis Wahl 25.00 24.97 Hutch Wholesale 44.20 30.00 200.00 30.00 22.00 A letter of resignation was read from John Marvan. It was accepted with regrets. Chief Henke needs volunteers to go to Kimball and check on a truck they have for sale. John Reynolds will take care of it. Dick Popp reported on a medical release form that should be signed by the firefighters. The form covers taking of blood for test purposes & autopsy privileges. It will be to our benefit in case we need to file for benefits. #238 is back in service. If you're planning to get a personal physical, see Dick for a Fire Department physical form. There was a discussion on not having a band for next year's banquet. Motion passed. Brad Emans reported on a new style of pager case. It is felt we should stay with our old style case. 9 Fire pepartnent `tinutes April 1, 1985 Page 3 r There will be a Fire Station clean -up on Saturday, April 20 at 10:00 a.m. There was a discussion as to whether we should cut back to 40 men. It will be discussed further. The meeting was adjourned at 9:11 p.m. Respectfully, Mark Christensen Secretary 0 MINUTES Hutchinson Fire Department — Officer's Meeting Monday, April 8, 1985 FOR YOUR INFORMATI01 The meeting was called to order at 9:25 p.m. Dick Popp stated we possibly have 2 houses to burn this summer -for drills. 41231 is in need of repair. Different companies will be contacted in regard to checking and fixing it. The Hurst Tool is in need of repair. The cost of fixing it will be checked into. Brad Emans stated he felt officers needed a job description on the fire ground. Also, we are in need of a hydraulic hose expander, to be purchased with dance fund money. A motion was made and seconded that we ask the department to consider purchasing a hydraulic hose expander. The motion passed. The meeting was halted by a fire call! Respectfully, Mark Christensen Secretary 0 PIONEERIAND LIBRARY SYSTEM BOARD MEETING FOR YOUR INFORMATION Executive Committee April 8, 1985 is Present: LeRoy Sanders, Willmar Representing: Willmar Jeanette Buchanan, Willmar Willmar Wayne Hebrink, Renville " Kandiyohi County Curtis Johnson, Appleton Appleton Judy Oestreich, Litchfield Litchfield Lilah Buhr, Stewart " McLeod County James Phalen, Graceville Big Stone County Shirley Schutt, Kerkhoven Kerkhoven Burton L. Sundberg, Director Robert Boese, Associate Director Kathy Matson, Associate Director Absent: None The Pioneerland Library System Executive Board meeting was called to order at 7:35 p.m. by Chairman Sanders. Phalen /Buchanan moved to approve the minutes of the March 11, 1985, meeting. Carried. C. Johnson /Buhr moved to accept the treasurer's report. Carried. Mr. Sundberg reviewed the first quarter financial report for 1985. It was noted that the interest was a little lower than anticipated; however, this was interest for only two months. Other reimbursements were for designated money received. The monthly statistical report was reviewed. Clippings from area newspapers were circulated. LDS newsletters for March and April were circulated. Hebrink /Buhr moved payment of bills. Carried. Committee and Project updates: a. SAMMIE -- Mr. Boese reported on the last meeting of the group. A concern expressed was participating libraries in PLS supplying full interlibrary loans to non- parti- cipating libraries in PLS through SAMMIE (i.e., Olivia, etc.). Discussion followed. Concensus of members was that school districts should be able to participate in the SAMMIE interlibrary loan program if it would be financial feasible. Oestreich/ Schutt moved to'recommend to the full board that Pioneerland extend service of interlibrary loans to non - participating school district libraries on a limited basis for one year at which time this policy is to be reviewed, and that we request that those school boards pass a resolution encouraging their county boards to provide county -wide public library service. The trial period is for the 1985 -1986 school year. Carried. b. Updates: A librarian has been hired for Hector. Book shelves should be ready next week. Local book drive is coming along fine. Open house will be held about May 10 -11. Trustee appointed from Hector has now moved from that city and a new trustee will be appointed. Brownton librarian has resigned, and a replacement will be hired in the near future. Fairfax has made contact with PLS regarding possible membership in the system. Mr. Sundberg attended a meeting of interested citizens. He felt it was a very positive meeting but that the city has not yet officially requested to par- ticipate in PLS. c. Automation Committee -- This committee has been analyzing how circulation systems work at the present time and discussing problems and advantages with the current systems. The next meeting of the committee is May 7. Communications: a. Office of Library Development and Services (LDS) -- Estimated basic system support is $175,000 for PLS original members. By adding Swift County and Hector, it should be $186,300. Second year Establishment Grant beginning July 1, 1985, for Swift County will be approximately $1U,000. b. Mr. Boese reported on the status of current legislation. -2- c. Recent and upcoming meetings -- the Willmar Library is co- sponsored a forum on "The Soaring Cost of Health Care" to be held April 22, 1985, at 7 :00 p.m. at the Kandiyohi County office Building. d. MLF grant application -- We have now received word that we were not one of the applicants selected. e. Mr. Howard Turck will replace Steve George on the PLS Board. f. Mr. Sundberg had received correspondence from the Willmar City Council regarding clarification on Meeker and McLeod counties 1985 budget requests and concern over reductions in the periodical budget. Mr. Sundberg has addressed these two items with the Council. g. A $1,000 gift has been given to the Willmar/Kandiyohi County Library from the estate of Margaret Adair. Unfinished business: a. Update on Meeker and McLeod county 1985 budget requests -- Mr. Sundberg reviewed letters sent to both boards regarding the two options for reduction in services. Discussion ensued. Oestreich /Buchanan moved that copies of these letters be made a part of these minutes. Carried. b. Contract with salary study consultant -- Mr. Boese reported on the proposal from the consultant. Buhr / Oestreich moved that a contract with Mr. Donald Anderson be signed and that the fees for the personnel study not exceed $4,000. Carried. New business: a. LDS -- Mrs. Matson reviewed the statidtical report sent to LDS. Buhr / Oestreich moved approval of the Annual Report to LDS. Carried. b. Revised policy regarding non - resident use of a -v services -- Oestreich/Phalen moved recommendation of the attached non - resident policy to the full PLS Board. Carried. c. Auditor's report for FY 1984 -- Copies were distributed to the members present. Mr. Eischens will be at the board meeting in May to comment on the report and answer any questions. d. Timetable for developing FY 1986 budget -- Buhr /Buchanan moved that the follow- ing timetable be adopted: April -- Administration develops proposed budget May -- Library Finance Committee studies and evaluates proposal June -- Full board acts on proposed budget July or sooner -- Budget is filed with governing bodies. Carried. Next meeting of the full board is May 13. Meeting adjourned at 9:15 p.m. Jeanette Buchanan Secretary L..J n PIONEERLAND LIBRARY SYSTEM Hq.: 410 West Fifth Street Wlllmor, MN 56201 lurton L. Sundberp. Dbottor April 5, 1985 Meeker County Board of Commissioners Meeker County Courthouse Litchfield, MN 55355 Gentlemen: LIBRARY Phone No. 6121235 3162 At the March meeting of the Pioneerland Library Board, I was instructed to propose how services could be cut in Meeker County due to the $4,378 short -fall funds to be expected for operational services from Meeker County. The Library Board and staff do recognize the economic 'crunch' which most governing units are facing but we feel that our 5t increase was a modest request because it merely maintains our present level of service. The 15C per capita request of $2,204 for the Library automation project which you did not approve for 1985 is also presenting a problem for the Library Board, but they have not decided what can be done about it as yet. to feel it is very unfortunate that the budget amounts were not approved as requested, especially in light of the fact that 18 of the 20 governing units did approve the requested amounts which were based on the formula in the Agreement. The Library Board asked that the County Board of Commissioners be given a choice in the options under consideration for cutting services in Meeker County by $4,378. I would appreciate your decision on the options by April 30, 1985, in order to notify staff 28 days in advance of any cut in hours. OPTION $1. Close the branches of Cosmos, Dassel and Grove City and discontinue Bookmobile and van delivery services for 6 weeks with savings spread as follows: Location Cost /Week Cosmos $104 Dassel 160 Grove City 144 Delivery van 20 Bookmobile 200 ILL, Supplies, etc. (Mist.) Total Week Cost (Estimated costs) $ 624 960 864 120 1,200 _ 600 $4,368 The library in Litchfield would not be closed under option $1, but would remain open as usual and would honor all rural resident library cards free of charge. • Meeker County board of Commissioners Page 2 0 OPTION 12. Reduce hours available for all library outlets in the county including Litchfield for 30 weeks from June 1 through December 31 as follows: Location Present hours /Week Reduce Hrs /Week by Approx. Coat /Hr S Saved Cosmos 13 1 $8 $ 210 Dassel 20 1� $8 360 Grove City 18 360 # biteh"eld 54 '- — -- - — ;17 - -- -- - -- ---1,020 �t Bookmobile 10 $20 2,402 5"YZ0 $4,380 These are generally the only options that the Library Board and staff have been considering. Either option would demonstrate to the Library Board and the Public in general how the cuts would actually save that amount of money. At any time the Library Board would be very pleased if Meeker County chose to pay the full amount requested rather than have to implement these cuts. Respectfully awaiting your response, I remain. Very truly, Burton L. Sundberg BLS /MS M According to C. Alvin Johnson, Meeker County Commissioner, the Meeker County Board chose option #2 with the modifi- cation shown above. They requested that no hours be cut from the Litchfield Library and that the cut in Bookmobile service be increased instead. BLS 0 PIONEERLAND LIBRARY SYSTEM Hq.: 410 West Fifth Street WHlmar, MN 56201 burton L Sundborg. Director April 5, 1985 McLeod County Board of Commissioners McLeod County Courthouse Glencoe, MN Gentlemen: LIBRARY Phone No. 612/235 -3162 At the March meeting of the Pioneerland Library Board, I was instructed to propose how services could be cut in McLeod County due to the $3,163 short -fall in funds to be expected for operational services from McLeod County. The Library Board and staff do recognize the economic "crunch" which most governing units are facing but we feel that our 5% increase was a modest request because it merely maintains our present level of service. The 15C per capita request of $2,403 for the Library automation project which you did not approve for 1985 is also presenting a problem for the Library Board, but they have not decided what can be done about it as yet. We feel it is very unfortunate that tAebudget amounts were not approved as requested, especially in light of the fact that 16 of the 20 governing units did approve the requested amounts which were based on the formula in the Agreement. The Library Board asked that the County Board of Commissioners be given a choice in the options under consideration for cutting services in McLeod County by $3,163. I would appreciate your decision on the options by April 30, 1985. OPTION #1. Close the branches of Winsted and Brownton and discontinue Bookmobile and van delivery services for 5 weeks with savings spread as follows: Location Cost/Week 5 Week Cost (Estimated costs) Brownton $120 $600 Winsted 172 860 Delivery van 20 100 Bookmobile 200 1,000 ILL, Supplies, etc. (Misc.) 600 Total $17 $3,160 The libraries in Glencoe and Hutchinson would not be closed under option #1, but would remain open as usual and would honor all rural resident library cards free of charge. OPTION #2. Reduce hours available for all library outlets in the county including Glencoe and Hutchinson for 30 weeks from June 1 through December 31 as follows: Location Present Hours /Week Reduce Hrs /Week by Approx. Cost /Hr $ Saved Brownton 15 1 $8 $ 240 Glencoe 39 lei $17 765 Hutchinson 44� 1� $17 765 Winsted 21� 1 $8 240 Bookmobile 10 2 $20 1,200 $3,210 McLeod County Board of Commissioners These are generally the only options that the considering. Either option would demonstrate in general how the cuts would actually save t Library Board would be very pleased if McLeod requested rather than have to implement these Page 2. Library Board and staff have been to the Library Board and the Public lat amount of money. At any time the County chose to pay the full amount cuts. Respectfully awaiting your response, I remain, Very truly, III .�� Burton L. Sundbe (No reply received to this letter as of 4/15/85) 0 April 1985 PIONEERLAND LIBRARY SYSTEM Treasurer's Report Curtis Johnson, Treasurer C, J Page 1 (OVER) AUTOMATION INCOME BUDGET INCOME MTD YTD MTD BUDGET YTD BUDGET Ba0ce $ 74,340.20 S 85,962.84 Receipts: State /Federal Aid 48,323.00 206,100.00 Big Stone County 329.00 5,484.25 10,968.50 21,937.00 *Chippewa County 2,123.00 18,372.50 36,245.00 *71,490.00 Kandiyohi County 3,130.00 3,130.00 23,443.50 46,887.00 93,774.00 McLeod County 13,624.50 24,719.71 60,824.00 Meeker County 13,673.50 59,072.00 Swift County 17,374.00 Appleton 276.00 276.00 2,146.00 4,292.00 8,584.00 Benson 548.00 4,259.25 17,037.00 Glencoe 659.00 5,562.25 11,124.50 22,249.00 Graceville 117.00 117.00 962.27 1,924.52 3,849.00 Hutchinson 693.50 12,145.00 24,290.00 48,580.00 Kerkhoven 57.00 114.00 886.50 1,773.00 3,546.00 Litchfield 886.00 9,051.50 36,206.00 Ortonville 382.00 3,175.00 6,350.00 12,700.00 Willmar 19,181.25 38,362.50 76,725.00 Bird Island 3,197.00 3,197.00 6,394.00 *Dawson 142.50 2,214.75 * 8,859.00 Hector 4,376.00 Aftmadison 2,577.00 *10,308.00 Renville 224.00 1,739.25 3,478.50 6,957.00 Cash Receipts 3,798.70 15,459.15 44,975.00 Gifts 1,000.00 1,300.00 Interest 1,203.90 2,849.01 9,000.00 Reimbursements (local govt) *Chippewa County 7,811.75 15,623.50 *31,247.00 *Madison 827.50 * 3,310.00 *Dawson 1,294.25 * 5,177.00 Other Reimbursements 185.33 3,438.02 6,000.00 Other (KCWL) Total Receipts 3,580.00 9,624.00 123,918.95 334,502.66 896,650.00 Glencoe Fund 4,635.00 Implementation Grant (1984) 6,000.00 KCWL 671.00 TOTAL RECEIPTS & BALANCE: $198,259.15 $420,465.50 $907,956.00 Automation Totals 9,624.00 18,000.00 TOTAL RECEIPTS, BALANCE & AUTOMATION MTD & YTD $201,839.15 $430,089.50 $925,956.00 C, J Page 1 (OVER) April 1985 PIONEERLAND LIBRARY SYSTEM EXPENDITURES: LIBRARY -- PERSONAL SERVICES SALARIES AND wAGES HEALTH INSURANCE RETIREMENT INSURANCE MATERIALS " -- -- BOOKS - ADULT BOOKS - CHILDREN GENERAL REFERENCE " - - PERICUICALS PAMPHLETS -" 8MM -C 16MM FILMS --- - VIDEO DISCS C TAPES AUDIO DISCS AND TAPES SLIDES AND FILM- STRIPS- MICROFORMS FINDING CATALOGING OCLC CHARGES - CON - VENDOR- CHARGE S- Treasurer's Report ,1TD EXP- NDITURES ACCT GROUP... .00 ACCT GROUP... -- ACCT GROUP... (Continued) 0 YTD % OF EXP CURRENT EXPENDITURES TO EST -__ -- BUDGET 000 .00% .00 47x542.96 1999106.64 32.374 584x135.00 29892.74 99314.20 35.82% - 26.000.00- 4.296.61 16,904.39 30.01% S69325.00 54,722.51 215025.22 32.31% 6669460.uO 59996.30 18044.29 33.19% 55.274.00 231.90 2.488.93 14.65% 169760oGO - - - - 468.00 - -- 29190.00- - -- 60.63X--- -- 3,6C0.00 - 21-9.68 19026.77 5.29% 1994CO.CC .00 .00 .00% 300.00 - .GO - - -- 23.75- - .61 %-- - - 399CO.00 .00 29874.89 49.57% 50600.00 .00 67.59 67.59% 100.00 .00 - - .00 1.550.21 5983C.40 .00 .00 .00 .00% - .00 .00 .00 .00% 600.00 - -- 69935.88 - - - - - -- 27.016.22- -- --25.49 % - - 1059984.0C- .00 79840.00 40.90% 19,171.00 -- - - - -- - - " -- -- - 1,498.25 - - -- 4,696.29 --- -49.43 %-- --- 9,5C0.D0 --- ACCT GROUP... 1.498.25 129536.28 43.72% 28,671.00 VEHICLES --OPERATION-AND- MAINTENANCE - -- -- - -- 736.L4 - - -- 5. 610.83 - - - -- 36.29X--- 15i463.00- INSURANCE .00 .00 .00% 2,300.0 ACCT GROUP... 736.14 5.610.83 31.59% 1797630 COMMUNICATION — - -- -- - - - - -. _ . -_ - -- - - - -- - -- TELEPHONE AND LINE 733.95 39179.76 39.75% 69000.00 TERMINAL MAINTENANCE .00 .00 .00% 1.400.00 - POSTAGE -AND- SHIPPING - -- - -- 816.26- -- -- -- 2965C.64- - -33.13% -- 8,OD0.00 -- ACCT GROUP... 1.550.21 5983C.40 33.51% 179400.00 EQUIPMENT - NEW " - EQUIPMENT--- - - - - -_ '- - - - - -- -- - --- -- -' - - -- 25.00'-- -- 29775.96 ------ 53.38 % --- 59200.00 -- A/V EQUIPMENT 10.00 50.00 1.79% 29800.00 EQUIPMENT MAINTENENCE AND CONTRACTS 813.72 29176.54 21.77% 10,000.00 - EQUIPMENT- RENTAL' - _' -_ -_' ___. -._ _ -. _ ___.._ ______. __ 155.30 - 1. 292.98 - 6L.57%---29100.00---- ACCT GROUP... 19004.02 69295.48 31.32% 209100.00 OTHER -- CUSTODIAL- SUPPLIES -AND EOUIPMENT - - -_ 104.62 -" 4C3.77 - SUPPLIES AND PRINTING 29751.59 9,065.65 47.53% 199075.00 PROMOTIONAL AND PROGRAMMING 155.36 239.21 47.44% 500.00 -_ MILEAGE- A7N0-MEETTNGS= STAFF - "- - - -- - - --- _30T.1D - - " -- - 965.28 '-- 17.334 - 5.570.00 -- MILEAGE AND MEETINGS - TRUSTEES 268.11 19100.52 35.85% 3070.0C PROF. MEMBERSHIPS [TRUSTEES) .00 510.00 100.00% 510.00 ADS AND AND LEGAL NOTICES .00 25.55 28.39% 90.00 AUDITING .00 .00 .00% 192CO.00 BOOKKEEPING 225.00 900.00 30.00% 39000.0C - CONTINUING- EMC_ATIDN ZDD:00- ACCT GROUP... 49669.78 209099.20 49.91% 409272.00 SPECIAL GLENCOE-FRIENOS0 1983 -' - - -- - -- 175.35 -- 51B.86_ -" 11 KCwL .00 385.00 57.38% 671.00 GRA%T .00 .00 .00% .00 - AUTOMATION -FUND- ACCT GROUP... 175.35 69828.86 29.30% 239306.GC ORG. TOTAL... 719292.14 2999542.49 32.56% 919,956.00 ENDING CASH BALANCE $130,547.01 $130,547.01 Page 2