Loading...
cp05-09-2006 c e AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 9, 2006 1. CALL TO ORDER - 5:30 P.M. 2. INVOCA nON - Rev. Sam Grozdanov, Shalom Baptist Church 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF APRIL 25, 2006 (b) BID OPENING MINUTES OF MAY 1,2006 (SPHAGNUM PEAT, REED SEDGE PEAT, BAG FILM, WASHED SAND) Action - Motion to approve as presented 2. 3. ~ 4. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR APRIL 2006 PUBLIC LIBRARY BOARD MINUTES FROM MARCH 27,2006 AIRPORT COMMISSION MINUTES OF MARCH 16, 2006 PARKS, RECREATION & COMMUNITY EDUCATION BOARD MINUTES OF MARCH 6, 2006 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12948 - RESOLUTION ALLOYill~G PLACEMENT OF ANTENNA ON COMMUNICATIONS TOWER LOCATED AT 412 - 3 AVENUE NW 2. RESOLUTION NO. 12949 - RESOLUTION FOR PURCHASE (COMPOST BAGS AND POWERSCREEN RENTAL) 3. RESOLUTION NO. 12953 - RESOLUTION AUTHORIZING USE OF CITY RIGHT-OF-WAY FOR POPCORN WAGON IN LIBRARY SQUARE 4. RESOLUTION NO. 12954 - RESOLUTION AUTHORIZING USE OF CITY RIGHT-OF-WAY FOR FARMERS MARKET 5. RESOLUTION NO. 12955 - RESOLUTION REGULATING PARKING ON FIRST AVENUE SE DURING FARMERS MARKET SEASON 6. ORDINANCE NO. 06-0435 - ORDINANCE VACATING UTILITY AND DRAINAGE EASEMENTS LOCATED IN JENSEN ADDITION (SECOND READING AND ADOPTION) (c) CONSIDERATION FOR APPROVAL OF PUBLIC DANCE PERMIT FOR JAKE BANDEMER FOR THE POLKAFEST JUNE 8 -10, 2006 (d) CONSIDERATION FOR APPROVAL OF AUTHORIZING SALE OF VINTAGE FIRE DEP AR TMENT BOAT, MOTOR AND TRAILER - (e) CONSIDERATION FOR APPROVAL OF ACCEPTING BIDS FOR SPHAGNUM PEAT, REED SEDGE PEAT AND BAG FILM FOR CREEKSIDE COMPOST FACILITY e e. e CITY COUNCIL AGENDA -MAY9, 2006 (f) APPOINTMENT OF MARK JELKIN TO POLICE COMMISSION TO MAY 2009 (g) CONSIDERATION FOR APPROVAL OF ITEMS RELATED TO 2006 PAVEMENT REHABILITATION/TRAIL CONSTRUCTION PROJECT (LETTING NO.7, PROJECT NO. 06-07) (h) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS - CHANGE ORDER NOS. 2AND3, WATER TREATMENT PLANT (LETTING NO.2, PROJECT NO. 06-02) AND CHANGE ORDER NOS. 3 AND 4 - DOWNTOWN STREETS CAPE (LETTING NO.4, PROJECT NO. 05-04 & 05-05) (i) CONSIDERATION FOR APPROVAL OF TRUNK HIGHWAY 15 COALITION PARTICIPATION G) CONSIDERATION FOR APPROVAL OF SOLICITOR LICENSE FOR BONNIE JENSEN Action - Motion to approve consent agenda 6. PUBLIC HEARINGS - 6:00 P.M. (a) CONSIDERATION OF ORDINANCE NO. 06-0436 - AN ORDINANCE GRANTING A FRANCHISE TO HUTCHINSON AREA CHAMBER OF COMMERCE TO PERMIT "EVENT SPECIFIC" BANNERS ON CITY-OWNED PARK PROPERTY LOCATED AT 50 HASSAN STREET SE (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR MAY 23,2006) Action - Motion to close public hearing Action - Motion to reject - Motion to approve (b) CONSIDERATION OF ORDINANCE NO. 06-0437 - AN ORDINANCE GRANTING CROW RIVER GOLF CLUB THE RIGHT TO PLACE A DRIVEWAY OVER AND ABOVE CERTAIN PROPERTY LOCATED AT THE NORTH WATER TOWER, 958 GOLF COURSE ROAD NW (WAIVE FIR READING AND SET SECOND READING AND ADOPTION FOR MAY 23, 2006) Action - Motion to close public hearing Action - Motion to reject - Motion to approve 7. COMMUNICATIONS. REQUESTS AND PETITIONS (a) PRESENTATION BY AMY WILDE, MEEKER COUNTY COMMISSIONER AND MEEKER-MCLEOD- SIBLEY COMMUNITY HEALTH SERVICES BOARD MEMBER (SENIOR CITIZENS SURVEY) No action. (b) ECONOMIC DEVELOPMENT AUTHORITY UPDATE BY MILES SEPPELT, EDA DIRECTOR Action - 8. UNFINISHED BUSINESS 9. NEW BUSINESS (a) DISCUSSION OF HWY 7 DETOUR Action - (b) CONSIDERATION FOR APPROVAL OF ITEMS RELATED TO DENVER AVENUE SE IMPROVEMENTS (LETTING NO.3, PROJECT NO. 06-03) - APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS 2 CITY COUNCIL AGENDA - MAY 9, 2006 Action - Motion to reject - Motion to approve e (c) CONSIDERATION FOR APPROVAL OF AGREEMENT BETWEEN CITY OF HUTCHINSON AND HUTCHINSON COMMUNITY VIDEO NETWORK Action - Motion to reject - Motion to approve (d) CONSIDERATION FOR APPROVAL OF PURCHASE AGREEMENT BETWEEN MILLER MANUF ACTURlNG AND CITY OF HUTCHINSON Action - Motion to reject - Motion to approve (e) CONSIDERATION FOR APPROVAL OF RESETTING MAY 23, 2006, CITY COUNCIL MEETING DUE TO SPECIAL SCHOOL DISTRICT ELECTION Action - (f) CLOSED SESSION UNDER MINNESOTA STATUTE np.05, SUBD. 3(C) TO CONSIDER PROPERTY ACQUISITION (110 4th AVENUE NE, 145 2N AVENUE SE AND 146 MAIN STREET NORTH) Action - Motion to reject - Motion to approve 10. MISCELLANEOUS (a) COMMUNICATIONS 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS e2. ADJOURN e 3 e e e MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 25, 2006 1. CALL TO ORDER - 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Kay Peterson, Jim Haugen and Casey Stotts. Member absent was Bill Arndt. Others present were Ken Merrill, Finance Director, John Rodeberg, Public Works Director and Marc Sebora, City Attorney. 2. INVOCATION - Rev. Sam Grozdanov, Shalom Baptist Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF APRIL 11,2006 (b) BID OPENING MINUTES OF APRIL 14, 2006 (CENTURY AVENUE WATER TOWER REHABILITATION) Motion by Haugen, second by Stotts, to approve the minutes as presented. Motion carried unanimously. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM MARCH 21, 2006 2. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM MARCH 21, 2006 3. PLANNING COMMISSION MINUTES FROM MARCH 21, 2006 4. CITY OF HUTCHINSON FINANCIAL REPORT FOR MARCH 2006 5. CITY OF HUTCHINSON INVESTMENT REPORT FOR MARCH 2006 6. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR FEBRUARY 2006 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12942 - RESOLUTION FOR PURCHASE (DRUMS OF RED COLORANT AND AIR CONDENSER) (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY THE CHURCH OF LA TIER DAY SAINTS, 770 SCHOOL ROAD NW, FOR EXPANSION OF THE CHURCH AND PARKING LOT WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12938) 2. CONSIDERATION OF A ONE-LOT PRELIMINARY AND FINAL PLAT TO BE KNOWN AS JENSEN ADDITION AND A V ACA TlON OF EASEMENTS WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12939 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 06-0435 FOR MAY 9, 2006) 3 . CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF ~Lcy e e e CITY COUNCIL MINUTES - APRIL 25, 2006 A DETACHED GARAGE OVER 1000 SQUARE FEET LOCATED AT 27 - 5ill AVENUE NW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12940) 4. CONSIDERATION OF A LOT SPLIT LOCATED IN FIRST ADDITION TO MEADOW LINKS WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12941) (d) CONSIDERATION FOR APPROVALS AND PERMITS FOR THE 64th ANNUAL HUTCHINSON JAYCEE WATER CARNIVAL FOR JUNE 12 -18, 2006 (e) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO.1 -NETRUNKSTORMSEWE~ (f) CONSIDERATION FOR APPROVAL OF ADOPTING AMENDED ASSESSMENT ROLL - DOWNTOWN STREETS CAPE (SA-5080, LETTING NO.4, PROJECT NO. 05-04 & 05-). (g) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR RANDY DEVRIES AND BRIAN MEHR (W ASTEW A TER SUPERINTENDENT) TO MICHIGAN AND GEORGIA FROM MAY 2 - 5, 2006, TO EVALUATE MEMBRANE BIOREACTOR WASTEWATER TECHNOLOGY Items 5( c) 1, 5( e) and 5(g) were pulled for separate action. Motion by Stotts, second by Haugen, to approve consent agenda with the exception of the items mentioned above. Motion carried unanimously. Item 5(c)1 had further discussion. Mayor Cook questioned the drainage issue regarding this property. Kent Exner, City Engineer, stated that thIS issue has been looked into and there is an existing drainage inlet off of School Road which was going to be eliminated preliminarily. This inlet will now remain in place and the flow will run to Rotary Park with minor drainage to the northeast. Motion by Haugen, second by Stotts to approve Item 5(c)1. Motion carried unanimously. Item 5( d) had further discussion. Steve Cook stated that the Jaycees have requested that the fees be waived for the event as in years past. Motion by Peterson, second by Stotts, to ap(Jrove the permit requests and waiver of fees for the Jaycee Water Carnival. Motion carried unarumously. Item 5(g) had further discussion. Steve Cook asked for clarification regarding this out-of-state travel request. John Rodeberg, Public Works Director, stated that a membrane bioreactor is in the capital improvement plan for the wastewater treatment facility. Donohue & Associates has recommended this feature and that city staff research and review the equipment for operations and maintenance usage. Motion by Peterson, second by Haugen, to approve Item 5(g). Motion carried unanimously. 6. PUBLIC HEARINGS - 6:00 P.M. (a) CONSIDERATION FOR APPROVAL OF IMPROVEMENTS RELATED TO STATE HIGHWAY 7 (LETTING NO.1, PROJECT NO. 06-01) - CONTINUATION FROM APRIL 11, 2006 - ADOPTING ASSESSMENT ROLL AND PARKING RESTRICTIONS Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that an open house was held with property owners regarding specific issues. Based on some issues that arose from the open house, a few adjustments have been made and a revised assessment roll has been distributed. In addition, parking will be restricted along the detour route. Doug Rytsma, 465 Bluff Street, presented before the Council. Mr. Rytsma asked where he should 2 qLlL) CITY COUNCIL MINUTES - APRIL 25, 2006 e park when Bluff Street is being worked on. WithJ10 parking on 5th Avenue he was unsure where to park. It was clarified that east of Bluff Street on 5 A venue there will be no parking restrictions. All residents will be getting a new assessment notice. Motion by Stotts, second by Peterson, to close public hearing. Motion carried unanimously. Motion by Peterson, second by Stotts, to approve adopting assessment roll and parking restrictions along detour route. John Rodeberg, Public Works Director, stated that it was discussed at a workshop earlier on how to handle assessment payments and deferring some payments until the phase of the project effects their property. Ken Merrill, Finance Director, stated that according to the City's financial advisor, there would be added cost to deferring the assessments and they recommend that the City proceed with practice as in the past. The City does not "make money" on the current process by adding + I % to the interest rate as was questioned by a resident at the last Council meeting. Nor is the City allowed to make money by' taking out a bond and then investing for a period of time at a higher rate (arbitrage). This possibllity was questioned by a residents in regard to the two-phase payments to MnDOT for the project. Motion carried unanimously. (b ) CONSIDERATION FOR APPROVAL OF IMPROVEMENTS RELATED TO DENVER A VENUE SE (LETTING NO.3, PROJECT NO. 06-03) - ORDERING IMPROVEMENT AND PREP ARA TlON OF PLANS & SPECIFICATIONS John Rodeberg, Public Works Director, explained that this is the road that runs east from Applebee's over to the Summerset and Farr Additions. e This project will provide adequate access and City utilities to developing areas, will aid in future Ridgewater expansion possibIlities, comflete the urban collector street between Hwy 15 and the large residential area to the east and wil improve the Hwy 15 and Denver Avenue intersection. Estimated project cost is $869,300 bein~ funded with the trunk watermain fund, city bonding and assessments. City staff is currently havmg discussions with Ridgewater College, Applebee's and Farr Development regarding property acquisition. Should the project proceed as planned, construction will take place July through October of2006. John Rodeberg noted that staff is considering deferring assessments to Ridgewater College as there is no short-term benefit. However, long-term the college's master plan calls for connections to Denver Avenue. Current policy would allow for assessments to activate when the property is developed or in 10 years, whichever occurs first. The property the college owns now that the City would like to acquire is agricultural land. Mayor Cook questioned the amount of bonding the City would incur. Mayor Cook would like to have more information in reference to the Farr Development property that this road would service before the project begins. Greg Hewing, Director of Real Estate for Minnesota Colleges, presented before the Council. Mr. Hewing presented a formal approval of the sale of Ridgewater College to the City for the Denver Avenue project and asked that the Council strongly consider deferred assessment for Ridgewater. Motion by Peterson, second by Haugen, to close public hearing. Motion carried unanimously. Motion by Peterson, second by Stotts, to approve ordering improvement and preparation of plans and specifications. Motion carried unanimously. 7. COMMUNICATIONS. REQUESTS AND PETITIONS (a) PRESENTATION ON MOSQUITO CONTROL e John Rodeberg, Public Works Director, presented before the Council. Mr. Rodeberg stated that the City intends to kick off the program shortly and two presentations will be given tonight regarding various sides of information. 3 yLc0 CITY COUNCIL MINUTES-APRIL 25,2006 e Jared LaFave, 228 Grove St. SW, presented before the Council. Mr. LaFave stated that he has concerns with the mosquito control program proposed to be implemented. Mr. Lafave stated that the product that will be used for mosquito control is Kontrol 4-4. Mr. LaFave stated that Kontrol 4-4 with Permethrin is a hazardous chemlCal as defined by OSHA Hazard Communication Standard,and is hazardous to humans, pets, birds, fish and other animals. Mr. LaFave also presented facts on Permethrin vs. West Nile. Mr. Lafave feels that there are viable alternatives to Kontrol 4-4, such as BTI, mosquito barrier, bats and purple martens. He asked that the Council consider using alternatives instead of a hazardous chemical. e John Olson, Public Works Superintendent, presented before the Council. Mr. Olson explained that last year briquettes were applied to stormwater ponds, however this year no application will be done to ponds, instead testing and studies of the pond areas will be conducted. An integrated plan has been designed to determine where the mosquitoes are coming from. Mr. LaFave requested that more information be shared with the public about health risks, opt out program, spray locations and dates, and safety measures. Mayor Cook stated that this is already being worked on. He also requested that the Council rescind the present mosquito control plan that uses Kontrol 4-4 and implement alternatives. Casey Stotts stated that the Council has been working on this project for a year and asked why Mr. LaFave has waited until now to present alternatives. John Olson explained that he and Mr. LaFave did meet last year regarding alternatives presented by him. Brian Musich, Professional Mosquito Control, presented before the Council. Mr. Musich stated that mosquitos are controlled to reduce them to a nuisance level. Mr. Musich stated that the most important tool in mosquito control is the dosage of the chemical used. Ways to control mosquitos are source reduction, larvae control and an adult mosquito control program. The process intended for implementation by the City uses approximately 2 'Ii gallons per hour of chemical using an ultra low volume technique (or 1 oz. per acre) which is significantly less than the permissible amount. Mr. Musich did not necessarily feel that the alternatives presented would be the most effective. Application of the chemical would be applied at night time and is typically non-toxic to other insects as well as to humans and vegetation. Mr. Musich explained that if a property owner wishes to opt out, for the most part, the entire block that property owner lives on will not be treated. In Mr. Musich's 14 years workin& for Professional Mosquito Control he has not received any reports of human health issues, such as mitation or other hazards. Mr. Musich explained that the public can call his company with any concerns or to opt out of the program. The current schedule is to make the first aJ?'plication the Monday before Memorial Day with weekly treatments for 11 weeks. Information Wlll be put on the City's web site soon. Jared Lafave would like to know what the particle breaks down ipto. Again, he asked that the City get information out to the public plenty of time prior to May 23' . 8. UNFINISHED BUSINESS 9. NEW BUSINESS (a) CONSIDERATION OF AN AMENDMENT TO SECTION 154.127 OF THE CITY CODE REGARDING OFF-PREMISE SIGNAGE (UNANIMOUSLY REJECTED BY PLANNING COMMISSION) e Bonnie Baumetz, Planning Coordinator, presented before the Council. Ms. Baumetz stated that a Physical Appearance Committee had met today and they agree with the Planning Commission in that the ordinance should not be adopted as presented. However, a new ordinance will be presented at a future date with revisions to the proposed ordinance that the Plannin~ Commission considered. Ms. Baumetz explained that the zoning code does not allow for off-premIse signage. Jim Haugen stated that the Planning Commission had reservations as to if this ordinance would cause inundation of 4 YLaj CITY COUNCIL MINUTES - APRIL 25, 2006 e signage in the downtown area. Motion by Peterson, second by Stotts, to reject amendment to Section 154.127 of Hutchinson City Code pertaining to off-premise signage. Motion carried unanimously. (b) CONSIDERATION FORAPPROV AL OF ITEMS RELATED TO CENTURY AVENUE WATER TOWER REHABILITATION (LETTING NO.8, PROJECT NO. 06-10) - DISCUSSION REGARDING BID ALTERNATES & A WARDING CONTRACT Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the project improvements and benefits include interior/exterior coating removal and painting, interior/exterior structural repairs, interior/exterior containment systems and protection/relocation of existing antennae equipment. The estimated project cost is $347,300 with funding coming from the trunk watermain fund. If awarded, the project construction will begin July 31 with final completion scheduled for October 27. Motion by Peterson, second by Haugen, to approve items related to Century Avenue Water Tower rehabilitation and award contract to Odland Protective Coatings of Rockford, MN. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF ENGINEERING SERVICES AGREEMENT WITH DONOHUE & ASSOCIATES FOR W ASTEW A TER TREATMENT FACILITY IMPROVEMENTS e Ed Nevers, Donohue & Associates, presented before the Council. Mr. Nevers informed the Council that the existing plant was constructed in 1988 with a life expectancy of 20 years. In 2004 a biosolids facility was constructed. Currently the facility is over capaCIty in the liquids phase of processing. A much higher level of treatment performance will be obtained with these rmprovements. This a~reement will cover predesign and design services for the capacity and phosphorous treatment Improvements at the wastewater treatment facility. Total project cost is estimated at $10.3 to $10.8 million and is included in the capital improvement plan. This project could be covered through a low-interest loan through the state as well as grant money. Motion by Stotts, second by Peterson, to ap'(Jrove engineering services agreement with Donohue & Associates for Wastewater Treatment Faclhty improvements. Motion carried unanimously. (d) CLOSED SESSION UNDER MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO CONSIDER PROPERTY ACQUISITION FOR HUTCHINSON AREA HEALTH CARE (250 FREEMONT AVENUE SE UNIT 125 AND LOTS 14 & 15, BLOCK 6, VILLAGE OF DASSEL AND LOTS 16 & 17, BLOCK 6 VILLAGE OF DASSEL) City Attorney Marc Sebora referred to the purpose of this closed session. Mr. Sebora explained that the closed session is to discuss the acquisition of250 Freemont Avenuse SE Unit 125. He clarified that the discussion will surround purchasing one unit and not the entire condominium piece. Roy Fredrickson, 1300 Sherwood Street, presented before the Council. Mr. Fredrickson stated that he represents the residents of Greencastle and distributed a petition to the Council Members. On behalf of the residents, Mr. Fredrickson stated that they would prefer that the hospital not be the owner of a unit. Alice Fredrickson stated that the fear is that if the hospital is the owner of a unit, their property value will diminish. The residents are leary to the hospital rentin~ out the unit as well. The residents are afraid that eventually they will be "pushed out" of the facihty. Havey TaIcutt presented before the Council. Mr. TaIcutt said everyone is happy at GreencastIe and no one wants to be displaced. e Motion by Haugen, second by Peterson, to convene into closed session at 7:40 p.m. Motion carried unanimously. 5 yt0 e e e CITY COUNCIL MINUTES - APRIL 25, 2006 Motion by Peterson, second by Stotts to reconvene into regular session at 8 :OS p.m. 10. MISCELLANEOUS (a) COMMUNICATIONS Marc Sebora - Mr. Sebora stated that a dangerous dog desi~nation had been sent out to a dog owner and the dog owner has appealed the designation. A heanng must be set in front of the Coilncil within three weeks. Motion by Peterson, second by Stotts, to set dangerous dog appeal hearing for May 4, 2006, at 4:00 p.m. at CIty Center. Motion carried unanimously. Ken Merrill- Mr. Merrill explained that final interviews for the Planning Director were held today. A decision is hoped to be reached within the next couple of days. John Rodeberg - Mr. Rodeberg noted that the new Wastewater Superintendent will be starting on May 1,2006. Additionally, the wastewater apprenticeship program will roll out in about a month. A formal presentation will be made to the Council. Mr. Rodeberg also requested that residents consider alternative routes other than the Hwy 7 detour routes. Also, weekly meetings are held on Tuesdays at 12:30 p.m. in the Council Chambers regarding Hwy 7 updates. Mayor Cook - Mayor Cook reminded the public about the Board of Equalization hearing scheduled for May 4, 2006, at 4:30 p.m. to discuss property valuations. I I. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Peterson, second by Stotts, to approve claims, appropriations and contract payments. Motion carried unanimously. 12. ADJOURN With no further business to discuss, a motion was made by Haugen, seconded by Sotts, to adjourn at 8:0S p.m. Motion carried unanimously. 6 YL~ e e e MINUTES BID OPENING BAG FILM (3 mil) PIT-RUN WASHED SAND SPHAGNUM PEAT REED SEDGE PEAT MAY 1, 2006 Present: Gary D. Plotz, City Administrator, Doug Johnson, Creekside Supervisor, and Melissa Starke, Recorder Gary Plotz, City Administrator, called the bid opening to order at 10:00 a.m. Mr. Plotz dispensed with the reading of Advertisements for Bids. The following bids were opened and read: PIT-RUN WASHED SAND Reiner Contracting Hutchinson, MN Bid Amount $7.95/ton *Meeker Washed Sand & Gravel Litchfield, MN *bid received after deadline Bid Amount $6. 18/ton SPHAGNUM PEAT Peat Inc. Elk River, MN Bid Amount $16.95/yard REED SEDGE PEAT Thompson Farms Aitkin, MN 2500 yards Non-Sterile Delivered 2007 Bid Amount $7.00/yard $20.00/yard Blue Valley Sod Winnebago, MN 5000 yards Sterile Unscreened 2500 yards NonSterile Unscreened 5000 yards Sterile Screened 2500 yards NonSterile Screened 2007 Bid Amount $3.54/yard $3.07/yard $4.64/yard $4.07/yard 2008 Bid Amount $8.00/yard $21. OO/yard 2008 Bid Amount $3.67/yard $3.17/yard $4. 77/yard $4.l7/yard llLb ) e Sampson Farms Prior Lake, MN 5000 yards Sterile 2500 yards NonSterile 2007 Bid AmoUflt 2008 Bid Amount $4.00/yard $3.50/yard $4.00/yard $3.50/yard BAG FILM ColorAd Indian Trail, NC Bid Amount 1. 40 lb. Creekside Topsoil: $29,578.50 2. 40 lb. Creekside Potting Soil: $4929.75 3. 40 lb. SplenderGro Topsoil: $31,480.00 4. 40 lb. SplenderGro Peat: $4918.75 5. 40 lb. SplenderGro Potting Soil: $2951.25 6. 20 lb. Creekside Topsoil: $6200.32 7. 20 lb. SplenderGro Topsoil: $11,754.75 8. 40 lb. WonderBlend: n/a 9. SplenderGro Mulch: $5939.89 SuperGroup Entigo, WI Bid Amount 1. 40 lb. Creekside Topsoil: $41,529.00 2. 40 lb. Creekside Potting Soil: $6921.50 3. 40 lb. SplenderGro Topsoil: $44,297.60 4. 40 lb. SplenderGro Peat: $6921.50 5. 40 lb. SplenderGro Potting Soil: $4152.90 6. 20 lb. Creekside Topsoil: $7184.64 7. 20 lb. SplenderGro Topsoil: $16,839.00 8. 40 lb. WonderBlend Manure: $15,887.45 9. 40 lb. WonderBlend Garden Soil: $3906.75 10. SplenderGro Mulch: $7360.32 e Trinity Packaging Arrnak, NY Bid Amount 1. 40 lb. Creekside Topsoil: $208.00/thousand 2. 40 lb. Creekside Potting Soil: $208.00/thousand 3. 40 lb. SplenderGro Topsoil: $208.00/thousand 4. 40 lb. SplenderGro Peat: $208.00/thousand 5. 40 lb. SplenderGro Potting: 208.00/thousand 6. 20 lb. Creekside Topsoil: $163.00/thousand 7. 20 lb. SplenderGro Topsoil: $159.00/thousand 8. 40 lb. WonderBlend Manure: $281.00/thousand 9. 40 lb. WonderBlend Soil: $281.00/thousand 10. SplenderGro Mulch: $370.00/thousand e For details on 2.75 mil bids and 2008 bids, see detailed bid forms. yLb) e e e The bid opening adjourned at 10:30 a.m. ATTEST: Gary D. Plotz, City Administrator Steven W. Cook, Mayor 400 e Hutchinson Fire Department Memo To: Mayor and City Council Members From: Brad Emans, Fire Chief Date: 05101/06 Re: Monthly Update on Activities of the Fire Deparbnent The fire deparbnent responded to 29 general alarms in the month of April. Example of a few of the calls: . We responded to an aparbnent fire where we found an oven on fire. The fire was contained to the oven, with only minor smoke damage to the house. e . We responded to a motor vehicle accident where a power pole was struck, downed live wires, and the victim or the accident was not found for hours. . We responded to an arson fire where an 11-year old male lit some grass, etc. on fire behind a mobile home. . We responded to a possible chemical leak that tumed out to be low oxygen level in one of our large retail stores, several employees were feeling ill. . We responded to a motorcycle accident where one of the victims died on scene. . We responded to a residential fire, upon arrival we found the clothes dryer on fire. The property owner had left the dryer run when leaving the property. The house sustained moderate smoke damage. . We responded to a call that a boat with a person in it was drifting toward the dam, the occupant was able to get the boat to shore before going over the dam. . We responded to a large wild land fire out of control northwest of the city, it took the Hutchinson and the litchfield fire departments 4 hours to get the fire under control and extinguished. It should be noted that the same group started the same area on fire again that same night in an effort to complete their "controlled" bum ... yes, we got called again! . We responded to a natural gas leak in one of our restaurants, we shut the gas off, cleared the area and told management to contact a repair company. e . We responded to a small child struck in playground equipment, we were able to extricate the child after cutting the equipment apart. 5L<Y1 This is the breakdown of the calls for the month: e City: Residential 1 Commercial/Industrial 8 Multi-family 5 School 0 Carbon Monoxide 2 Hazardous Material 2 Vehicle 0 Rescue 2 Medical 2 Grass 1 Sky-Warn 0 Good Will 0 Mutual Aid 0 Arson 1 (Grass fire) Rural: Rescue 2 Grass Type 2 Medical 1 Residential 1 Farm Building Hazardous Material Carbon Monoxide 0 Vehide 0 Commercial/Industrial 0 Good Will 0 Arson 0 Drills / Meetings / Other Infonnation . We scheduled an extra officers meeting to deal with the following items: 1. Pandemic Flu - Planning for response with paid-on-call responders. Note: We have developed a plan and will be working with the PD and EMS in the very near future on our response plan. 2. Sky-Wam - Interagency response (this is in regard to the fact all fire departments are not on the same radio frequency, Mcleod is far behind the times). 3. Retention issues - Recruitment of fireman that live doser to the station. e 4. Pre-OSHA inspection corrections. 5. Hwy 7 construction update. 6. Replacements of the current boat, motor, trailer with donation money. 7. Logistics of moving myself to the fire station. . Annual required hose testing / we test all of fire hose on the trucks and in the racks to 300 psi. . Locate an address and hook-up to a hydrant and quick attack it. It is a team building drill. . Extra training: Lt. Craig scheduled a pump training dass for our newer fireflQhters. Fire Prevention / Public Relations . "We Care About Our Kids" at the Hutch Mall (a prevention/public relations venue). . Fire extinguisher training for the DNR employees. . "Save-A-Life" update - The numbers: We gave out 708 batteries for smoke detectors and 16 smoke detectors. We feel we are making a difference! e . Page 2 5L~1 e Minutes Hutchinson Public Library Board March 27, 2006 Members present: President Julie Jensen, John Hassinger, John Paulsen, Larry Ladd, Janet Vacek and Mary Henke, Ex Officio Members absent: Kay Johnson and Kay Peterson President Jensen called the meeting to order. Minutes ofthe February 27,2006 meeting were approved. Reports: 1. MALF (Minnesota Association of Library Friends) was attended by Julie Jensen. She reported on information and programs that Friends sponsor. 2. PLS board nieeting report from March 16,2006 via Jack Sandberg's notes . Audit completed and everything is OK. . Continue to look at models for library system . Wage and salary structure developed · Goals/Future Structures Ad Hoc Committee report presented e Old Business: 1. Doug Ohman to present on April 4 from 7:00-8:30 p.m. for National Library Week 2. Dr. Mark Seeley will present at the Community Forum on April 25 from 7:00-8:30 p.m. 3. New Board Members. Four people applied. The names of Roger Vacek and Yvonne Meyer Johnson were recommended to the mayor as new board members, replacing Larry Ladd and Kay Johnson. 4. Focus group information was reviewed. The idea of having information and library card applications in Welcome Packet was made. Also explore ways Library can be useful to minority communities. 5. Mary reported on computer system upgrade. It's going reasonably well. 6. Library Legislative Day is March 30"'. There isn't a need to attend this year but other mechanisms are developed. New Business: I. Lorraine Erickson, Annette Koehler and Larry Botzet have resigned. Resignations accepted. A recognition coffee will be held. 2. Capital Improvement Projects for 2006: Three areas that are to be addressed are: . Outer library door/window replacement--$13,OOO . West window replacements-$13,OOO . Furniture replacement-$16, 600 . Automation upgrade--$9,700 All these projects are approved for this year. 3. Present fire alann system does not meet code. Plans are underway to replace system. 4. The PLS Annual Awards Banquet is April 20 at Montevideo. Discussion of persons for Hall of Fame Award. Next meeting will be April 24 at 4:30 p.m. Meeting adjourned. Donations received in February from Margo Hinrichs and Brenda Van Der Steeg. Respectfully submitted, e John Hassinger, Co-Secretary 5L~ e e e +HUTCHINSON AIRPORT COMMISSION March 16, 2006 5:30 p.m. Airport ArrivaVDeparture Building Minutes Members present: Dave Skaar, Doug McGraw, Dick Freeman, Joel Schwarze Members absent: Chuck Brill Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Ray Wilson, Life Link III; Julie Neubarth; Tim Miller; John Miller; Brent Reiner Meeting called to order at 5:36 p.m. There was a quorum of members present. .h Approve Minutes of January 19.2006 & February ]4, 2006 meetinl!s Motion made by Freeman, second by Schwarze to approve minutes. Unanimous approval. b Skvdive Hutchinson Buildinl! I) Appraisal of Sky dive Hutchinson property. Sorenson Appraisal will be asked to perform the appraisal on the building/site and, separately, the remaining bare land. Once the appraisal is received, the Eakins will be contacted to see ifthey would be interested. The appraisal document serves as the basis for FAA financing. TKDA will not proceed with Environmental Worksheets unless directed, once it is determined whether there is interest expressed by the Eakins. 2) There would be a potential partnership opportunity between the airport and Trailblazer Transit if the building were constructed. Trailblazer is planning to construct a bus garage and office space in Hutchinson. 3) The CIP update is required. Once the interest of the Eakins has been determined, the actual use of CIP money will be better planned. The airport has over $300,000 of available AlP funding from FAA for eligible projects. 4) Construction of a hangar will be the highest priority if Skydive Hutchinson is not available. J:. Review private and/or commercial operations activity I) Life Link III - Life Link III has been on the field for approximately I year. The term of their lease is IS-months. Commissioners relayed the community's appreciation of Life Link Ill's service to Mr. Ray Wilson, a Life Link III pilot. Mr. Wilson reported that Life Link III had been well received in the community and that there was positive correlation in the community between their presence here and airport operations. Mr. Wilson discussed, in general terms, Life Link Ill's plans to concentrate on the Hutchinson operations once their building in New Richmond, WI was completed. Mr. Wilson reported that he had been to the new hangar in New Richmond recently and the building is nearing completion so in a short time, it would be expected that there would be proposals drafted for construction at Hutchinson. 2) Olson reminded Commissioners ofa potential request for establishment ofa tandem-jump skydiving operation on the field. Originally, the interested party was directed to Skydive Hutchinson, to see if there would be a possibility for an acquisition. The proposed operations, however, would be much more limited in scope, making acquisition of Skydive Hutchinson unfeasible. Discussion of necessary conditions will be held when the interested party submits a specific proposal. 5LQj3 e e e Airport Commission Minutes March] 6, 2006 Page 2 ~ Operational Issues I) The annual Minnesota Airport Symposium will be held in Willmar, MN on April 19-21, 2006. Typically only one person from the City can attend the Symposium because of the lodging costs. Because commute to Willmar is reasonable, up to three people attend the Symposium. The amount included in the existing budget would cover three $135 registration fees. The following personnel are planning to attend the Symposium: Skaar, Freeman & Olson 2) Commissioners requested that a pedestal be purchased for a visitor log, to be placed in a prominent place in the lobby. Also, Commissioners requested a sign be posted at the fuel pumps indicating the desire for transient aircraft to sign in. 3) Tom Parker indicated that an economic impact study was facilitated by AOPA for the Crystal Airport (MAC). A recent article indicated that the MAC had accepted the AOPA report, which highlighted the significant economic impact ofthe airport. Olson reported that there is an economic impact calculator, designed by the AirTAP program (U ofM), which may be a helpful too] to consider using as we could more easily communicate the airport's economic impact on Hutchinson. ~ Other Discussions I) Olson reported that the Ken Butler print was hung at Airport Lobby. 2) City Director of PlanningIBldg/Zoning Dept., scheduled for this meeting, has resigned. Commissioners expressed their desire schedule a meeting with the new Director soon after he/she arrives. Zoning to protect the airport will be crucial as development continues to move closer. Also, air traffic easements should be considered in new developments that may lie within traditional flight paths. 3) Installing concrete pads for heavier jets had previously been discussed. Twice in the last few years, a large jet aircraft has sunk into the bituminous apron on hot, sunny days. Parking at least the main landing gear ofthese larger aircraft on concrete. approximately 4' x 150', would avoid this problem in the future. Further discussions will be held at the next meeting. New Business I) Brent Reiner inquired whether the Airport Commission would consider a proposal to expand private hangars on the field, considering required apron/taxi lane would also be privately constructed. Mr. Reiner received a set of airport plans identifying the typical section of asphalt for his review. Olson was directed to set up a meeting between Mr. Reiner, TKDA, and airport staff to review any proposal. Olson will also send Mr. Reiner a copy of the Airport's Minimum Standards for his review. At 6:55, a motion to adjourn was made by Schwarze, second by Freeman. Unanimous approval. NEXT MEETING: Thursday April 27, 2006 - 5:30 p.m. at the Airport ArrivallDeparture Building sLCJj3 e e e MINUTES Parks, Recreation & Community Education Advisory Board March 6, 2006 Members present were: Bill Arndt and Mike Cannon. Also present were DolfMoon, September Jacobsen, Sharon Armstrong, John McRaith and Karen McKay. The meeting was called to order at 5:21 pm. A motion was made by Bill Arndt and seconded by Mike Cannon to approve the minutes dated February 6, 2006. The board unanimously agreed. OLD BUSINESS Downtown Banners - The Chamber of Commerce is promoting sponsorship of banners for downtown and is receiving a good response from the community. Luce Line Trail - Meetings continue regarding paving a portion of the Luce Line Trail between Hutchinson and Winsted. The bicycling group is working with horseback riders and snowmobilers all of whom would be using the trail. Some representatives feel the Department of Natural Resources should manage the trail. Public Arts - A commission was set up by the City Council to set parameters and outline procedures for accepting gifts for the City of Hutchinson; for example statues and water fountains. At this time, gifts are accepted without consideration of the cost of ownership such as care and maintenance. NEW BUSINESS September Jacobsen, Event Center Coordinator, is responsible for the Event Center, Senior . Programming and Adaptive Recreation. September reviewed rental and attendance statistics at the Event Center with the board. Wednesdays are becoming a popular day for business rentals. A linen fee has been implemented to cover the cost of cleaning and replacement of the table linens. The number of senior citizens using the facility on a daily basis has increased. The number of fundraising projects has grown. The Senior Board directs the funds to enhance senior programmmg. The Adaptive Recreation Program meets at the Event Center September through May and accommodates approximately 100 participants from surrounding communities. 300i{ e e e MINUTES PRCE Advisory Board March 6, 2006 Page Two Sharon Armstrong, Community Education Programmer reviewed the school facilities that are rented by user groups. A new fee schedule will be implemented in July with rates that better reflect the cost for the use of the facilities. Rent fees collected are deposited into the School District's general fund. The Adult Basic Education (ABE) program meets year round at Ridgewater College. It's designed to prepare students for their GED. Some the courses include English as a second language, writing and social studies. Early Childhood Family Education (ECFE) is a program that provides parenting skills to families of children from birth to kindergarten age. John McRaith, Recreation Servic~s Coordinator, told the board that there were 134 parent volunteer coaches in 2005. Hutchinson hosted a large number of tournaments last year with the help of other current staff, such as Mark Weis, Maintenance Specialist at the Rec Center and Burich Arenas and Randy Starke, Parks Maintenance. The financial impact that these tournaments provide in the community is difficult to calculate. John posed the following questions to the Board "Should elementary aged teams be divided by ability or at random?" and "At what age do you stop giving equal play time in youth sports?" Mike Cannon feels that equal play time should be provided until ih and 8th grade in basketball, as an example. ADJOURNMENT The meeting was adjourned at 6:31 pm on a motion made by Bill Arndt, seconded by Mike Carmon and agreed to unanimously by the board. klm 5L~L{ e e e RESOLUTION NO. 12948 RESOLUTION ALLOWING PLACEMENT OF ANTENNA ON COMMUNICATIONS TOWER LOCATED AT 412 - 3RD AVENUE N.W. WHEREAS, the City Code, Section 154.119 (C) allows antennas on structures by resolution of the City Council and; WHEREAS, the City Council granted a Conditional Use Permit, Resolution No. 12915, to Blue Wing Inc. to allow the construction of a communications tower at 412-3rd Ave. N.W. and; WHEREAS, the City Council has reviewed and approves the request by Nextel to place antennas on a tower owned by Blue Wing Inc. located at 412 - 3rd Avenue N.W. and; WHEREAS, the request is in compliance and consistent with the City of Hutchinson codes and regulations; BE IT RESOL VED; the Hutchinson City Council recommends approval of the request to co-locate an antenna on the Blue Wing Inc. communications tower located at 412-3rd Ave N.E. Adopted by the Hutchinson City Council this 9th day of May, 2006. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor 51)\ e e e Jason Hall 11225 00'" Ave North, Suite 201 Maple Grove, MN 55369 Mobile 612-S7CJ..0101 Phone 763.315.5859 Fax 763.315.5860 II" "\1.1.1 ,\" 1111 I I . 1'\( . To: City of Hutchinson (Bonnie Baumetz) From: Jason Hall Re: Nelltel Land tJae..BuiJdlng Penn it application D8te 4/17/06 for coIocatIon on Blue Wing Inc. Communication Tower at 412 3rd Ave NW On behalf of Nextel West Corp ("Nextel") please accept this application to co-locate on the proposed Blue Wing Inc. Tower (Resolution # 12915). Nexte1 would like to provide better wireless coverage in the City of Hutchinson area by July 2006. The proposed antennas would be panel antennas, i.e. directional antennas. At the base of the tower, located inside the fenced compound area, Nextel would have a 12ft x 20ft pre-fub Fiberbond shelter that houses their equipment. If you have any questions or need anything before the next City Council meeting, please let me know. Thanks for you time and consideration on this matter Sincerely, ~.r? ~r - Jason Hall Project Manager (on behalf ofNextel) Mobile: 612-670-0101 Office: 763-315-5860 Fax: 763-315-5860 ATTACHMENTS: -Signed Application -Legal Description and PIN of Property -Antenna and Shelter Drawings -Fiberbond Shelter Plan -Photo of2 Ne:xtel shelters CX-b) \ e ,. ~ if un .-8 ..~~~ tl J ft ...~' III ~~dlL~~.~.J.. "~ I' ~'-. ~ . ". 1.. i Ht~~:=:=:=~ ~, G...'!~:::(i):'" _@=l .' ! ~ . @> . _'II:-'l:1 }ii.r-,u ""J L - ~- _L~ -""- ..Al . ~ ? ~1~ j~t~i~-t~l ,L_~__"" t'...... . ~ III II ii !~ I Ii! i~1 II I;ill III1 I . I;~ pi q ill Ii ~Q ~!Q II ,; ~ ~II;I: I! Iii 121 II ;U =i& ~ Ii" a · ".~ '-.' I~- IJJ i!! I i ill!; I; ; III ~n .' II~ I t ~ I! I !I.i1 s ~ ~ 1 ~.",------~~",,---~--.,!TI nl" . 11111 lIil) _____ .... 1111' -----~~ U Ii / . j . , ~~ :t ~ i~ s ~ e . r... ..;1" +- I f ~ II <t)1 ~a .' .. e nU!url lIit UiIIII!rlU!illllil r! U~ .~lhdl,Q =~Ii 'l'lh ,I. III 1!lb! I ;i~ un~ ! ;1~li~ il!; Ii ii!!lli= II! . ili~ i1dl!11 !I! I~ ~I 1!"II!!1 111111111 ill III 11'11 !lll!11 II i=I~';! I I 81 ij~ I~ i,l-"= II jillij 'ilhlll ill, I! lill!1 Ii i!i,iilll! i,!iliiii. !;III:I"I.lil; !. .'1:1_1 I~'i!' ... I hi . ji ~Iilll !li!l! 111!i;IIJII ~;IIII!; I;;i!i! 1~1!~I;i~; f illt! ~ "~~ Q 811 8~: I ~~ .: i I~ I I I i i l~! m ..r~ i z m m! i 0 ~ r! iiI ::! ii1! (J>2~ ; Ii 'iIJ:~1 Ii ~ ~ , , ,'~I ii'f:;' iilJi I I U III~~ Iii I! If I IIi! III~' I ~ ~ . 5[1')1 ~ ~ . r------------, I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I -t----------t- I I I I I I I I I I I I I I L _ ~ , ~ CONC~':~ PLAN ~ LI... TO .,. .......""'...,.. ~AnClH. U...........,lIU. OLD fllJ...1ICINCI......-c~.-c...... ~ ............yICMDI';~....._...._.nt'M~AI) ~......Mr....,.Aaa~~.~IlWlILL._ :'M~~~~~.~~nuCl' 2 6EC~ "A-A" NoT& e ~ ~ ~ l !JiECTJGN 118-81 ..... 3 ENL.lo.~TPETAIL ~""-"""- 6 ....... -+- + ::=" ,.- - ......, -+- TII! ~""" .-LATI! I~~-I ........- '"""""'" AECTIGltrlI 1IC-e. <4 &f.a.1E~ CONNE~l eTOOP DEl AILe ClJWCII!E1'E ATlX)p D&T.4JI.... e ....."1 ~ fItt:ltIr,I).4TItJN AI-C MoIfI""..1.IfWIlr.M,~ L .-tlllill.&. _II --...w UIGllIL~""" ........."...-0____...,.... LA1IIf~ .Ad.......ClCIDe If~...~ ~.. t"""'""'''''~.ICoIri'''''' ArOUIU1'Wo~ _ _.......fllllClllt1O~ ........... L ~..........a.w.L ~1P'" ~ _ ..- --...~~~ .. . .~ d~G'~""""'-....J..arr.-.. .. H ...AI.I,AtICM....." ~ AD...u. --.T ff ~~PCIII~'D"""'~ ......... ACn:lI&'" ~ ~ ~. Aa_ ~4at111l.oL..........-:t AI,.. QCIlIIIXnl:IIt ~ 61,.. __... AI'N'V\IIIJ. ~a.w.Ia ~ AI'M'II1_.. ~........... t/I P'C . ... NL R _CItoIlTtI,.......- MDTIP __ Qf. QIIIIIMM. oL ,...." _ a1 ~.--..........."..-:. 1H....._..,...~....AU..II"fIGIoI...,..,~_ Clte-1tR)Q.MfIAfI'.....~____ .>> &. .. ....~___......_C9aIInPACI~ :.,~ 'j'n':...-::f~':=::It~A'D. ~ Ill. ......~CIN~.....MO --- 'L ...,.. _~..~...u. CONIltt TO - . ..-.rt ce>>ae'IW....fIDft.. ~I ...-u. _. ~--."..... ..,.,. .. ~ClO'.oWl"""1QII'e.~'IlO"". \IMl"DllIL" --n...... NOr~" ....MIlNt_ ~1'tWI.'1Oa ... ~~1tW.L.~...___.,.__"(1O _I JI~ _ft..>>... .........~.......... JIll ........,. ,- I. ---.~ ~w -.w.a.o.-;Mm~.. -.wajilfD~~f'ClIIt~""'" ACM:IIIIa...-..... ~........, 1D ~AC) .wJ........ N.L tI~IUIT"''' LJ:lCMDI'-'" ~~ D.,IU.~"""'_~ .. AIJ.~~~_""""AD "'''''~~~'''''fDl''\AC8'INI' f1I'~'ClImrtmt:lRe.wJ.........~~ .......n........... Ml:lIM.... ~ ~ No GaMI~""" -.r................ ~.............. ~1f tit... ,....,., .,..... ~ _........... It MftW1 CP,.m..... ........ . ~-.....&._..........,AD.....~ If .,.D.... Aft'I.G.aIADo-__~.wJ. .f.-rI"'UA4~~~. ..........,t'Wll:~INoIlLL.. - n. TMlIiOf1lI:\IH. '*~.....,...~......., ..........,.tcJL~~~..,..,. OCN'Mee~""'.~M~-...c:Ift,L TO_~ ".ICIH~~7D_"" I"MIeV1 DfW ~ I<< CII"'I'IVI t"Ir/IWNW ClGNIWI' .. ..=.:.:m: ~AIlI1DMa. ~~c:afI''-'" ~twT_ ~""'''''->aCIL 1ID_1IIK) .M~-..aft.L~ .. ~"""''''''''''a.w.L.~ NO ~ ftWI.~..~.~f'iQM......... ...-- .......... .. .....4 ftL T "'............ AD ~T ~ ....,...""'-...... ~ --- ........ ..... "-~- ...(....... I'M (t>>/..... _/\ .-C) 'U<\ ~Dnwacs ......IIMO........ "-~- 'II!.t(.-I,..... 'A)r.~""" II. Full....." ~_rinl ,.,' ,"ouu1\U1.\I, mQ, tw.'-'~UTI" ~.UICIII'" ""- -- --....-.-'" "'=-==..~~~IC. ~---....... ---...,.....--- ..~--- ~.- -.. ~ --. WI21IDo ...- ...- -- eHELTE~ FOUNDATION DETAILe ....- e Ii II i: II; . . j I ~. ~l e I I ~... J ~; i .... L:ii @) ~ " .. po ,.,. ,.... ~ lilllllllll! II Iii Ii II~I!! -- -.- IJI .- ."..-......-....-. ~ -I I la ~ II : UII II ~~~~....llll ~ .' I pd" II' ~ I 111111111111 """""" Ilbl II, lit, n ;nll;nllln;; d~ i ,pi 11111011 II i I I' ~ I i hlllll R I I ~ f; ;~ ~ U8~ "II i'lill Ii [g i ~ ~ ,J , Il~11 i~. "i~ i~ I e i~ ~ I I u ill~u nil hl !Iii F~ ! (J> hI' 15 ll.. It .. I, I ~ e 188 J~ I~ I~ Ii o ~ I II i Ii i' i~ 311 ~ I ~ 4 ~~;a al ~ Ii nl~qi ~ ~a~' \<l/ r I I '1:1 ,810= il H~~ I II Ii Ii ;~~ ~ u~ _ ~c p I~II II . . ~)(b) J e <D' . Yn '""' r' F 'I .< i~_ i iC'~ Ii: ! i;;J:: I r~l e ~ ~ ~ is I ~ ~ ~ ~ i ! e c" ' , U ~. "1::l5~ :-...v <: 5: tI . 0 - .., '" ~ 0 i:ll '"1 ~ , ;;:! i~tII - ~ r-' Ie ~ ~ r~ = 1J~. ~ t> C al~~a~l~ - ~ ~ I:) I ~i ~.~I ~ ~ ~ Uti I~: !.~ ~i i d I~ _ ~~ \j-l en , m Cl I is ~ ,Z . ,: >: ~ ~ j!S ~B~ ~BI-;j;ij iP.q~ i~ ~5~ ~~ "1 ~' ~ ~i . ~l" ud ; ,I ~ i~ i ig ~~~ i ~~ ~I~~i i~!~~ ~i :~s~~~~J ~ ~~ - ~~ :I!"'~ ;;, ~~ i!~~,\~ ~'~.~ ~~ "~S"'~~~s R~ ~ ~; ~~~ ~ ~, ~~~~s ~~~,~ ~~ ~a,~~~~~ ~~ i!:~ "I ~ ' 1\- ~~~ i'l t ~~~"~ ..,,~~, a~ ; i~ ~~; i ~~ ~-~~ ~i!\~ ~~ ~~~~~~.~ :~ ~ ~! :I~ ~ I~ :~;~ ~~~I~ ~~ i;;i~~;! ~~ i ~ a~8 · ~~ ~.~ ~.~~. ~ ~~.~:;~& ~- ~ ~ ~~~ ~,~~ ~ ~~~~~ 5~ ~.~~~~~~ ~~. ~ ~ ~~~ g g. ~ ~ ~~~~~ ~~ ~~~~g'!~~ · ~ g ~.~ ei ~~~ ~ ~.!~ ~~ ~ ~ ~3 ~~;~ ~ ~~~~: ~ Q~ ~~ ~ ~ -~ ~I 5 5'iJ "8 e~ ,,~ ..... F-(~ ~N,p 1;' 6~ !I~~-l J:.AfC - e--) l.b) I Sample 12 x 20 Nextel shelter Sample 12 x 20 Nextel shelter 5L1) 1 e RESOLUTION NO. 12915 RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO TO ALLOW CONSTRUCTION OF A 190 FOOT MONOPOLE COMMUNICATIONS TOWER ON PROPERTY LOCATED AT 412 3RD AVE NW (NEW DIMENSION PLATING) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. The property owner and applicant are requesting a conditional use permit for the construction of a 190 foot monopole tower to be located on the rear lot of the New Dimension Plating property lor.~tffi on 3rd Ave NW. The property is located in the I/C district with the following legal description: LEGAL DESCRIPTION: That part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117, Range 30, McLeod County, Minnesota, described as beginning at a point on the - North line of said Southeast Quarter of the Southeast Quarter, said point being 898.00 feet East, assumed bearing, of the Northwest Comer of said Southeast Quarter of the Southeast Quarter ; thence continuing East 42.00 teet along said North line; thence South 33.00 feet; thence East 264.00 feet to a point 1204.00 feet East of and 33.00 feet South of said Northwest Corner of the Southeast Quarter of the Southeast Quarter of said Section 36; thence South 290.14 feet to a point on the Northerly right-of-way line of Dakota Rail Inc.; thence Southwesterly 312.18 feet along said Northerly right-of- way line to a point South of the point of beginning; thence North 384.81 feet to the point of beginning. e 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and antlcipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance .and the Comprehensive Plan, if the conditions, as outlined below are met. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. There is to be buffering on the rear of the property. The proposal would be for a 60 foot row of lilacs. The Forester should have the final approval over specie type. e 2. Liability Insurance coverage to cover damage to buildings/vehicles etc. on other properties. 3. The Airport Commission must provide their recommendation. 4. The applicant is agreeing to co-location opportunities (Section 154.119 any proposed commercial tower shall be designed, structurally, electronically and in all respects, to accommodate both the applicant's antennas and comparallle antennas for at least two additional users if the tower is over 100 feet in height or for at least one additional user if the tower is over 75 feet in height. Towers must be designed to allow for future rearrangement of antennas upon the tower and to accept antennas mounted at varying heights.) 5. The fence is to be constructed of either brick masomy walls or solid wood fencing of a height of no less than six feet (section 154.119) 5(1) 1 e e e P..es?)ution No. 12915 Monopole Tower - 3rd Ave. NW February 28, 1006 Page 2 6. The buildings, fencing and landscaping shall be maintained. 7. All abandoned or unused towers and associated facilities shall be removed within six months of cessation of operations at the site unless a time extension is approved by the Planning Commission. In the event that a tower is not removed within six months of cessation of operations at a site, the tower and associated facilities may be removed by the city and the costs of removal assessed against the property. . 8. The 3ite pld.llll1Usl provide verification that the locatIon ot'the tower is above the 100 year flood elevation. 9. Provide approved drawing before City Council meeting. Adopted by the City Council this 28th day of February, 2006. ATTEST: ~~~ GaryD. Plo . City Administrator '- \,R~ I~~ U-.~ r ~ Steven W. Cook Mayor 5Lb)\ RESOLUTION NO. 12949 CITY OF HUTCHINSON e RESOLUTION FOR PURCHASE The Hutchinson City COUflcil authorizes the purchase ofthe following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Compost Bags $31,980 Compost container liners Refuse Yes Jesco Powerscreen rental $21,663 Screener operations Creekside Yes Theco Inc .e following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR rotion Made By: Seconded By: Resolution submitted for Council action Kenneth B. Merrill by: Finance Director Date Approved: May 9,2006 :5 Q;)d-. e e e Hutchinson Downtown Association Memo To: Honorable Mayor and City Council From: Jessica Evans, EDA Intem cc: Gary Plotz, City Administrator Date: May 3, 2006 Re: Request to use city right-of-way for Popcom Wagon On behalf of the Hutchinson Downtown Association, I am submitting a request to the City Council to use city right-of-way at the comer of Main Street and First Avenue SE to operate the Popcorn Wagon from May 27 through October 28, 2006. The HDA has secured the Hutchinson Girl Scout Trippers as the 2006 vendor. The required days/hours of operation will be as follows: . Farmers Market: Saturdays from 8:00a.m. -12:00p.m. & Wednesdays from 3:00-6:00p.m. . Music in the Park: Mondays from 7:00-8:30p.m. (June 12-August 14) . Dairy Day Celebration: Friday, June 9th from 11 :ooa.m. -1 :30p.m. . Jaycee Water Carnival: Sunday, June 18th from 11 :ooa.m. -5:00p.m . Hometown Baroain Days: Thursday, July 13th from 11:00a.m. -2:00p.m. & Friday, July 14th from 11 :OOa.m. -2:00p.m. . Arts and Craftsffaste of Hutchinson: Friday, September 15th from 10:00a.m.-6:00p.m. & Saturday, September 16th from 9:00a.m -4:00p.m. The dayslhours listed aboye are the times that the Hutchinson Downtown Association requires the vendor to be open. The Hutchinson Girl Scout Trippers have indicated that they are working on finding volunteers to be open additional days/hours. Thank you for your consideration of this matter. If you have any questions, please feel free to contact me at (320) 234-5652. . Page 1 5L.l~3 e PUBLICATION NO. 12953 RESOLUTION NO. A RESOLUTION TO USE CITY RIGHT -OF- WAY FOR POPCORN WAGON IN LIBRARY SQUARE THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: WHEREAS, the Popcorn Wagon will be located at the corner of Main Street and First Avenue SE in Library Square, and WHEREAS, the Popcorn Wagon will be open for business beginning on May 27th and concluding on October 28th; and WHEREAS, the Popcorn Wagon will be open during major downtown events that are important for the vitality of Hutchinson; e THEREFORE; the City Council hereby establishes that the Hutchinson Downtown Association, and the vendor, Hutchinson Girl Scout Trippers, shall have the use of city right-of-way on the corner of Main Street and First Avenue SE to operate the Popcorn Wagon from May 27 through October 28,2006, this resolution shall take effect upon its adoption and publication; Adopted by the City Council the day of ,2006. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor e 5lb)3 e Hutchinson Downtown Association Memo To: Honorable Mayor and City Council From: Jessica Evans, Economic Development Intem cc: Gary Plotz, City Administrator Chief Dan Hatten, Hutchinson Police Department Date: May 3, 2006 Re: Request to use city right-of-way for Fanners Market e On behalf of the Hutchinson Downtown Association, I am submitting a request to the City Council to use city right-of-way on First Avenue SE from the intersection of Main Street to Hassan Street SE to host the Fanners Market from May 27 through October 28, 2006. . The Fanners Market will be open on Wednesdays from 3:00 p.m. to 6:00 p.m. and on Saturdays from 8:00 a.m. to 12:00 p.m. The Fanners Market Manager will begin setting up at approximately 2:00 p.m. on Wednesdays and 7:00 a.m. on Saturdays to prepare for the market. The Hutchinson Downtown Association provides orange cones, ropes, and a 4-foot sign to block off the street during set-up and while the Farmers Market is open. Having the right-of-way on First Avenue SE for this activity is vital to the success of the Fanners Market as it provides a safe place for both vendors and customers alike. Thank you for your consideration of this matter. If you have any questions, please feel free to contact me at (320) 234-5652. e . Page 1 5Cb)4 - - e PUBLICATION NO. 12954 RESOLUTION NO. A RESOLUTION TO USE CITY RIGHT-OF-WAY FOR FARMERS MARKET THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: WHEREAS, the Farmers Market will be located on First Avenue SEt between Main Street and Hassan Street; and WHEREAS, the Farmers Market season will commence on May 2i" and conclude on October 28th; and WHEREAS, the Market will be open from 3 p.m. until 6 p.m. on Wednesdays and 8 a.m. until 12 p.m. on Saturdays during the Farmers Market season; THEREFORE; the City Council hereby establishes that the Hutchinson Downtown Association shall have the use of city right-of-way on First Avenue SE from the intersection of Main Street to Hassan Street SE to host the Farmers Market from May 27 through October 28, 2006, this resolution shall take effect upon its adoption and publication; Adopted by the City Council the day of ,2006. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor 5LbJY e Hutchinson Downtown Association Memo To: Honorable Mayor and City Council From: Jessica Evans, Economic Development Intem cc: Gary Plotz, City Administrator, Chief Dan Hatten, Hutchinson Police Deparbnent; John Rodeberg, Director of Public Works Date: May 3, 2006 Re: Request to restrict parking along First Avenue SE during Farmers Market Season e On behalf of the Hutchinson Downtown Association, I am submitting a request to the City Council to once again restrict parking along First Avenue SE between Main Street and Hassan Street during the hours of operation for the Farmers Market season. The Farmers Market season will begin on May 27111 and conclude October 28111, and is open during the hours of 3 p.m.-6 p.m. Wednesdays and 8 a.m.-12 p.m. on Saturdays. The Farmers Market Manager typically begins setting up one-hour prior to opening. Last year, a temporary "No Parking" sign was purchased by the HDA, and set up at the beginning of the day on Wednesdays and Saturdays. The temporary sign was successful in deterring some parkers, but others ignored the sign due to its impermanence. Police Chief Hatten has been very helpful with this parking issue, but has indicated that temporary signs are difficult to enforce. He has indicated that posting permanent signs along First Avenue SE will aid officers in enforcing the regulation. The Hutchinson Downtown Association would like to purchase permanent signs to be installed along First Avenue SE to inform the public in a timely manner of the regulation, which will make the Market a safer place for customers and vendors alike. This problem affects both the vendors and customers at the Farmers Market and this resolution to regulate parking during the market season and to adequately inform the public is needed to insure the continued success of the Hutchinson Farmers Market. Thank you for your consideration of this matter. If you have any questions, please feel free to contact me at (320) 234-5652. e . Page 1 5(1p e e e PUBLICATION NO. 12955 RESOLUTION NO. A RESOLUTION REGULATING PARKING ON FIRST AVENUE SOUTHEAST DURING FARMERS MARKET SEASON THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: WHEREAS, the Farmers Market will be located on First A venue SE between Main Street and Hassan Street; and WHEREAS, the Farmers Market season will commence on May 27, 2006 and conclude on October 28, 2006; and WHEREAS, the Market will be open from 3 p.m. until 6 p.m. on Wednesdays and 8 a.m. until 12 p.m. on Saturdays during the Farmers Market season; and WHEREAS, the Hutchinson Downtown Association will provide the necessary permanent street signs to be posted to inform the public; THEREFORE; the City Council hereby establishes that there will be no parking allowed along First A venue SE between Main Street and Hassan Street during the Farmers Market season between the hours of2 p.m. and 6 p.m. on Wednesdays and 7 a.m. and 12 p.m. on Saturdays, this resolution sJ1all take effect upon its adoption and publication; Adopted by the City Council the ,2006. day of ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor ,5Cbp e \ PUBLICATION NO. ORDINANCE NO. 06-0435 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA V ACA TING UfILITY AND DRAINAGE EASEMENTS LOCATED IN JENSEN ADDITION THE CITY COUNCIL OF THE CITY OF HUfCHINSON, MINNESOTA ORDAINS: e Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate utility and drainage easements located in Fairway Estates Second Addition. Section 2. That the utility and drainage easements to be vacated are described as follows: Vacate the drainage and utility easement over, under and across the East 61.30 feet of the West 68.30 feet of the South 7.00 feet of Lot 1, Block 1, Riverview Hill Addition, according to the recorded plat thereof, as dedicated by said Riverview Hill Addition. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 9th day of May, 2006. Steven W. Cook Mayor ATTEST: e Gary D. Plotz City Administrator d1)/P fJe, L! ~\c. ,~i>1 , ~ .7" G ~, l(:J APPLICATION FOR PUBLIC DANCE PERMIT '7 FEE $50.00 Date Submitted (Mustbe,4we } ;:. .).:" ',' '::- '->~~:'~J::})"'/,~',(::,:,;-?-~~-;c' .'. -, .. - _~-- '!i -'.-. - ~/i::<;(~:"-'f,:{\~~:(l,; .\ "'Ice-- '1 ~ ':7'- ,) - C' ''-u e ~-39j:2.7f. ,I No No 4&!k'l- Approve Deny lice officers to :',;:a~Ciritrabt is slg e 09/99 t~)~J 9th Annua\ 2006 ttJune 8th - 10th Polka Festival at McLeod County Fairgrounds 800 Century Ave. SW Highway 15 South, Hutchinson. Minn. Thursday, June 8 Wee Willie (MN) . . . . . . . . . . . . . . . . . . . . 6-7:30 p.m. and 9-10:30 p.m. Top Notchmen (WI). ................. 7:30-9p.m. and 10 :30-Midnight Eriday, June 9 Top Notchmen (WI). ................... .4-6 p.m. and 8-10 p.m. Musical Brass (WI) . . . . . . . . . . . . . . . . . . . . .6-8 p.m. and 10-Midnight Jam Session. . . . . . . . . . . . . . . . . . . . . starting at noon Top Notchmen (WI). ............. .Noon-l:30p.m. and 3-4:30 p.m. Musical Brass (WI) . . . . . . . . . . . . . . . . . . 1 :30-3 p.m. and 4 :30-6 p.m. Cory's Miller Tyme Band (MN) ........ 6-7:30p.m. and 9-10:30 p.m. Odell Braten(ND) ................... 7:30-9p.m. and 10 :30-Midnight Music schedulesubjectto change e Thursday-$10 Friday-$12 Saturday-$12 $30 for All 3 Days (non-refundable) · 36'x88' Wooden Dance Floor · Plenty of Parking, Camping, Food, & Refreshments · Full Service Bar by American Legion Post #96 Separate RV Parking with Electricity - Limited $15 per night $5 - no electricity e e e Hutchinson Fire Department I May 9, 2006 The fire department would like to request permission to sell our "early" 60's vintage fire department boat, motor, and trailer to the highest bidder in a public bid process. We would also like to request that the proceeds from the sale of that equipment be placed back into the fire department relief association general account since, from our understanding, the items were originally purchased from the fire department annual fundraiser. The fire department has raised enough money (with the anticipated sale of the old equipment) to replace the equipment with current water rescue quality equipment. If you have any questions, feel free to contact me at 583-4483. Brad Emans, Fire Chief sLeD e e e Creekside Soils Cree1<$ide<M To: Mayor and Council Creekslcle Organic Material ProcessIng FaclHty l!\OO Adams SL SE HutcbInson, MN 553SO- 7011 320-587-6762/ F.. 320.234-5649 From: Doug Johnson Date: May 1, 2006 RE: Sphagnum Peat Moss Commencing on April 19th 2006 CreekSide Soils began a bid process for the purpose of procuring Sphagnum peat for the 2007 -bagging season. The bid package was sent to known Sphagnum Peat suppliers as well as being advertised in the Hutchinson Leader. On May 1, 2006 the bids were opened with one company providing a bid pursuant to the bid package. I recommend that the City Council approve Peat Inc. as the 2007 supplier of Sphagnum Peat for CreekSide Soils. 5teJ e e e BID FORM Description of Soil Pf.A-\ INc.. 5C,~t0J8:> ftl f/,Ji:. p~, ,M~""-s ;/-tA... '-(ovrL 5f'EC~, , 2006 Season Bid (per yard FOB HUTCINSON) 5000 yards /b/15: Iyard $ Number of days for delivery, after bid is awarded: ( 5% bid bond or cashier's check enclosed: Yes x No Letter of bank credit in the amount of $10,000 enclosed: Yes No 'will be returned after full shipment General Warranty: Yes No Duration Bidder's Name and Address: PfAI. I ;0C 'PI 6, ' B" ~- 3 ;, 2...- 11C;~f:- )...i>C;;'" Av~, N,W, EO/...K {(lv&\., f'.1iJ. S:C;;33D ( Note: CreekSide Compost Facilities is a tax-exempt entity 5L0 Creekside Soils e Cree1<..Side~ Croeksid. Organic Material Processing Faclllty lSOO AdBDll SL SE Hutcblnsoo, MN 55350- 70il 320-587-6762/ Fu 320-234-5649 To: Mayor and Council From: Doug Johnson Date: May 1, 2006 RE: Reed Sedge Peat Commencing on April 19th 2006 CreekSide Soils began a big process for the purpose of procuring Reed Sedge Peat for the 2007-bagging season. The bid package was sent to known peat suppliers as well as advertised in the Hutchinson Leader. On May 1, 2006 the bids were opened with three companies providing bids pursuant to the bid package. Attached is a spreadsheet with the prices per yard, FOB, Delivered, and FOB screened. e I recommend that the City Council approve Blue Valley Sod as the supplier of screened Reed Sedge peat for 2006 and 2007 season. e -j{ej Reed Sedge Peat Quotes e Thompson Farms Cost per Yard Cost per Yard 2007 2008 Non-Sterile FOB $ 7.00 $ 8.00 Non-Sterile Delivered $ 20.00 $ 21.00 Blue Valley Sod-Unscreened Cost per Yard Cost per Yard 2007 2008 Sterile FOB $ 3.54 $ 3.67 Non-Sterile FOB $ 3.07 $ 3.17 Blue Valley Sod-Screened Cost per Yard Cost per Yard 2007 2008 Sterile FOB $ 4.64 $ 4.77 Non-Sterile FOB $ 4.07 $ 4.17 Sampson Farms Cost per Yard Cost per Yard 2007 2008 Sterile FOB $ 4.00 $ 4.00 Non-Sterile $ 3.50 $ 3.50 e e ~[~ e e e Creekside Soils Cree~ide~ Creekside Organic Material Proc:essIng Facility 1500 Adams St. SE Hutcblnson, MN 55350.7011 320-587-67621 Fill< 320-234-5649 To: Mayor and Council From: Doug Johnson Date: May 1, 2006 RE: Bag Film Bid Commencing on April 19th 2006 CreekSide Soils began a bid process for the purpose of procuring bag film for the 2007 packaging season. The bid package was sent to known bag film providers as well as advertised in the Hutchinson Leader. On May 1, 2006, the bids were opened with three companies providing bids pursuant the bid package. Attached is a sheet of all bids with total cost and price per impressions. After analysis of all bids, all three bids received portions of the low bids of the total job. I recommend the City Council approve the bids as follows, Color Ad Packaging be awarded the bid for, CreekSide 40# Topsoil, CreekSide 40# Potting Soil, Splendor Gro Topsoil, Splendor Gro Peat, Splendor Gro 40# Potting Soil, and Splendor Gro 20# Potting Soil. Trinity Packaging Corp be awarded the Creekside 20# Potting Soil. Super Group Packaging be awarded Wonder Blend Manure and Wonder Blend Garden Soil. I recommend rejecting the bids for the Splendor Gro Red Mulch from all firms. 5(0 e e Bag Film Quotes e Super Group 2.75 Mil Super Group 3.00 Mil Trinity Color Ad Total Cost Total Cost Total Cost Total Cost Film Name ImDressions Cost Der Impression Cost per Impression Costoer ImDr&sslon Cost per Impression Creekside 40# Topsoil 150,000 $ 38,793.00 $ 41,529.00 $ 31 200.00 $ 29,578.50 $ 0.259 $ 0.277 $ 0.208 $ 0.197 Creekside 40# Potting Soil 25,000 $ 6,465.50 $ 6,921.50 $ 5,200.00 $ 4,929.75 $ 0.259 $ 0.277 $ 0.208 $ 0.197 Creekside 20# Potting Soil 32,000 $ 6,785.28 $ 7,184.64 $ 5,216.00 $ 6,200.32 $ . 0.212 $ 0.225 $ 0.163 $ 0.194 SplendorGro 40# Topsoil 160,000 $ 41,379.20 $ 44,297.60 $ 33,280.00 $ 31,480.00 $ 0.259 $ 0.277 $ 0.208 $ 0.197 SplendorGro 40# Peat 25,000 $ . 6,465.50 $ 6,921.50 $ 5,200.00 $ 4,918.75 $ 0.259 $ 0.277 $ 0.208 $ 0.197 SplendorGro 40# Potting Soil 15,000 $ 3,879.30 $ . 4,152.90 $ 3,120.00 $ 2,951.25 $ 0.259 $ 0.277 $ 0.208 $ 0.197 SplendorGro 20# Potting Soil 75,000 $ 15,903.00 $ 16,839.00 $ 11,925.00 $ 11,754.75 $ 0.212 $ 0.225 $ 0.159 $ 0.157 SplendorGro 2' Red Mulch 11,000 $ 7,071.68 $ 7,360.32 $ 4,070.00 $ 5,939.89 $ . 0.643 $ 0.669 $ 0.370 $ 0.540 Wonder Blend 40# Manure 61,000 NA $ 15,887.45 $ 17,141.00 NA NA $ 0.260 $ 0.281 NA Wonder Blend l' Garden Soil 15,000 NA $ 3,906.75 $ 4,215.00 NA NA $ 0.260 $ 0.281 NA ~. ~ . e e e TO: Mayor & City Council FROM: John Rodeberg, Director of Public Works Kent Exner, City Engineer RE: Consideration of Improvements Related to 2006 Pavement Rehabilitation & Trail Construction Project (Letting No.7 /Projfft No. 06-07 & 09) DATE: May 9, 2006 Attached are Resolutions and the Engineering Report for the 2006 Pavement Rehabilitation &Trail Construction project. Further project information will be provided at the upcoming Public Hearing. This project addresses streets identified within the Pavement Management Program as needing surface improvements. Streets to be reclaimed and resurfaced include sections of Clark St. NE, Goebel St. SW, Milwaukee Ave. SW, Lewis Ave. SW, Southview Dr., Goebel Circle, Spruce Court and some Downtown Alleys. Curb replacements and draintile installations along these areas will be completed as determined necessary and appropriate. This Letting will also include trail construction along the north side of South Grade Road from Lakewood Dr. to Roberts Rd. Miscellaneous concrete work (median on Denver Ave, curb radius at School Rd & Roberts Rd. intersection, curb on 10th Ave) will also be included. Approximately 50% of the costs will be assessed to the adjacent, benefited properties along City street improvements. Trail construction, downtown alley resurfacing, and miscellaneous concrete work will be 100% City costs. The vast majority of this work has been identified within the Capital Improvement Plan. City staffwill arrange an Open House with adjacent property owners to be assessed regarding the proposed improvements prior to the Public Hearing. We recommend proceeding with the attached Resolutions and scheduling the Public Hearing. cc: Gary Plotz - City Administrator 5~ e e e RESOLUTION NO. 12950 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO.7 PROJECT NO. 06-07 & 06-09 WHEREAS, it is proposed to improve: Sections of Milwaukee Ave SW, Goebel St SW, Lewis Ave SW, Southview Dr SW, Goebel Circle SW, Clark St NE, Spruce Court NE, Downtown Alleys, Miscellaneous Concrete Improvements - roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, lateral watermain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, trails, landscaping, restoration and appurtenances, and . WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 9th day of May 2006. Mayor: Steven W. Cook City Administrator: Gary D. Plotz 5ij) e e e HUTCHINSON PUBLIC WORKSIENGINEERING DEPARTMENT Hutchinson City Centerll]] Hassan St SElHutchinson MN 55350-25221320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor and City Council FROM: DATE: SUBJECT: John Rodeberg, Director of Public Works Kent Exner, City Engineer May 4, 2006 Letting No. 7/Project No. 06-07 & 09 (2006 Pavement Rehabilitation & Trail Construction) I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L7/P06-07 & 09 Sections of Milwaukee Ave SW, Goebel St SW, Lewis Ave SW, Southview Dr SW, Goebel Circle SW, Clark St NE, Spruce Court NE, Downtown Alleys, Miscellaneous Concrete Improvements - roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, lateral watermain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, trails, landscaping, restoration and appurtenances. ESTIMATED COST TOTAL Construction Coat $640.000.00 Engineering $96,000.00 Administration $38,400.00 FiscaULegal/lnterest $19,200.00 . ESTIMATED TOTAL $793,600.00 ESTIMATED FUNDING TOTAL Assessable Cost $170,000.00 City - Bonded $608.600.00 City - Water Funds $15,000.00 City - Sewer Funds $0.00 MSA $0.00 MN/DOT $0.00 ESTIMATED TOTAL $793.600.00 5ts) e e e RESOLUTION NO. 12951 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO.7 PROJECT NO. 06-07 & 06-09 WHEREAS, pursuant to a resolution of the Council adopted May 9th, 2006, the City Engineer has prepared a report with reference to the improvement of: Sections of Milwaukee Ave SW, Goebel St SW, Lewis Ave SW, Southview Dr SW, Goebel Circle SW, Clark St NE, Spruce Court NE, Downtown Alleys, Miscellaneous Concrete Improvements - roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, lateral watermain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, trails, landscaping, restoration and appurtenances, and said report was received by the Council on May 9th, 2006. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $793,600.00. 2. A public hearing shall be held on such proposed improvements on the _ day of _,2006, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 9th day of May 2006. Mayor: Steven W. Cook City Administrator: Gary D. Plotz 55) 2006 PAVEMENT REHABILITATION & TRAIL CONSTRUCfION e NORTH HIGH DR '" l J T.H. 7 C\J C\J :( ~ FIFTH AVE SE SOUTH GRADE ROAD DENVER A () o V- McLEOD CO. 8 III - ~(j n r \ 5t5) e e e TO: Mayor & City Council FROM: John Rodeberg, Director of Public Works Kent Exner, City Engineer RE: Consideration ofImprovement Project Change Orders DATE: May 9, 2006 As construction has proceeded on the below listed projects there have been additional work, proj ect scope revisions and construction staging revisions. All of these items have been identified and deemed necessary to satisfactorily complete these projects. The following Change Orders are proposed to address these items: . Change Order No.3 - Letting No. 4/Project No. 05-04 & 05- Downtown Streetscape (additional work)- Some unknown conditions and opportunities to improve the final work within this project have been discovered. This negotiated Change Order addresses several items including expansion joint material installations, water service repairs, coal chute provisions, removal of reinforced concrete, scraping of architectural detail on new sidewalk, Post Office temporary access, and existing window wells. Due to the nature and complexity of this project, unknown conditions and some surprises were expected during construction. This work was completed by the Contractor in an acceptable and timely manner. Total construction cost increase is $8,675.80. · Change Order No.4 - Letting No. 4/Project No. 05-04 & 05 - Downtown Streetscape (additional work & scope revisions) - Christian Ochsendorf of Cornerstone Commons, LLC has requested that the Downtown Streetscape improvements include the half-block along the north side of 1 st Avenue NW. These improvements along the south side of the new Cornerstone Commons building would match the proposed improvements along their Main Street side. The actual costs of this work have been negotiated with the Contractor and are included within this change order. The project assessment roll has been amended to allocate the costs of these improvements to the property owner. Total construction cost increase is $23,352.00. . Change Order No.2 - Letting No. 2/Project No. 06-02 - Water Treatment Plant (additional work & scope revisions) - Addresses construction revisions required by the Minnesota Department of Health. These requirements were communicated by MDH after the bid documents were finalized and bids were received. Significant information regarding the development of this additional work is available upon request prior to the Council meeting. Total construction cost increase is $131,078.00. . Change Order No.3 - Letting No. 2/Project No. 06-02 - Water Treatment Plant (additional work & scope revisions) - Addresses modifications to allow the shut-offs to the reservoir to not be located at a depth which will be difficult to be maintained. These changes will result in continuity of valve type for valves larger than 12" pipe diameter. Total construction cost decrease is $14,784.00. We recommend that the above Change Order be approved in the amount listed. cc: Gary Plotz - City Administrator 5[~ CHANGE ORDER NO.4 . CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234-4209 Sheet 10f 1 NTRACTOR: Dulnlnck Bros. Inc. letting No. 4 Prolect No. 05-04 & 05 1408 6th Street, PO Box 208, Prlnsburg MN 56281.()208 Project Location: Downtown Streetscape DESCRIPTION OF CHANGE: Downtown Streetscape improvements to include the half-block long the north side of 1st Avenue NW as requested by Cornerstone Commons property owner. These Improvements along the south side of the new Cornerstone Commons building would match the proposed Improvements along their Main Street side. The actual costs of this work have been negotiated with the Contractor and are Included within this change order. The project assessment roll has been amended to allocate the costs of these Improvements to the property owner. Dated: 5/412006 Item No. Spec. Ref. Item Name Quantity I Unit Price I Amount INCREASE ITEMS: Requested Streetscape Improvements Along 1 North Side of 1st Avenue NW (1/2 block) 1 Lump Sum $23,352.00 $23,352,00 TOTAL INCREASE ITEMS: $23,352.00 NET INCREASE - --- --- - - - -.--.. - . $23,352.00 In accordance with the Contract and Specifications, the contract amount shall be adjusted In the amount of $23.352.00 add)l(deduct). An extension of 5 calendar days shall be allowed for completion. The orlalnal completion dates shall not be changed ORIGINAL CONTRACT PREVIOUS THIS ADDITION/gligUCTION TOTAL AMOUNT ADDITIONSlDEDUCTIONS $1,138,500.11 $11,431.30 $23,352.00 $1,173,283.41 /,\PPROVED: APPROVED: . Contractor Mayor DATED: DATED: 05/09/2006 ft.,PPROVED: APPROVED: Director of Engineering City Administrator ATED: 05/09/2006 DATED: 05/09/2006 5D~ e e e Hutchinson City Center 111 Hassan Street SE Hat..w-..... MN 5S3SO-2S22 321-587-SlSlJFu 328-234-4240 Estimate fot; additional work on City Streetscape Project at Cornerstone Commons Prices are project bid prices. Quantities are estimated. - Double Lighting Special 2 - - Light Base Design E - . - Remove & Salvage Light - - Hand hole - - 2" Nonmetallic Conduit, $4.00 LF @ 140' - Underground Wire, 6 runs @ 140' - Remove Concrete Walk, $7.00 SY @ 126 SY - Saw Cut Bituminous Pavement, $6.00 LF @ 140' - Remove Bituminous Pavement, $ 10.00 SY @47 SY - Remove Curb & Gutter, $ 5.00 LF @ 140' - Curb & Gutter, $18.00 LF @ 140' - 4" Sidewalk, $3.95 SF @ 700 SF - 4" Sidewalk - Colored/Stamped, $7.25 SF @ 420 SF - MY3 Bituminous Wear Course, $80.00 Ton @ 31 Ton Total hf~/2 , - Prmtod on RC)'CIed paper - $4,200.00 $ 450.00 $ 150.00 $ 500.00 $ 560.00 $ 9H>.OO $ 882.00 $ 840.00 $ 470.00 $ 700.00 $2,500.00 $2,765.00 $3,045.00 $2,480.00 $20,452.00 ~ ~ f'c:o - f2.5: 352 a::> / sO~ e e e @ EarthTech 3033 Campus Drive Suite 290 Minneapolis, MN 55441 P 763.551.1001 F 763.551.2499 www.earthtech.com All" InI_iouI lbI.CoII.... May 4, 2006 Randy DeVries, Director Water and Wastewater Operations City of Hutchinson 111 Hassan Street SE Hutchinson, Minnesota 55350-2522 Subject: Change Order No.2 Recommendation Water Treatment Plant Replacement Earth Tech Project No. 92111 Dear Mr. DeVries: Attached for the City's review and approval is Change Order No.2 from Gridor Construction in the amount of $131,078.00. No time extension to the completion dates of the Contract has been granted with this Change Order. The modifications to the Contract made by this Change Order are as required by the Minnesota Department of Health (MDH). In conclusion, Earth Tech has negotiated and concurs with this Change Order. We recommend approval of Change Order No.2 by the City. Three original signed documents will be forwarded to you for signature upon City Council approval. If you have any questions or concerns, please feel free to contact us. Enclosures: Change Order NO.2 with supporting data cc: John Rodeberg, Public Works Director Kent Exner, City Engineer Dick Nagy, Water System Supervisor Scott Young, Earth Tech l,:\WOOK'....IUTCK'.9"2111;COARESiCHANGE OAJEfl -'l2 RE:COMMt::NOATIOS_OOC 5l~ CHANGE ORDER NO.3 CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234-4209 8...1011 ONTRACTOR: Duininck Bros. Inc. Letting No. 4 I Project No. 05-04 & 05 ~8 6th Street, PO Box 208, Prlnsburg MN 56281-0208 Project Location: Downtown Streetscape DESCRIPTION OF CHANGE: 1) Time & material to Install foam expansion Joint material between new sidewalk and buildings. 2) Time & material to remove & replece colored sewerlwater at r-vater leak #37 N Main St. 3) Time & material to scrape architectural detail on new sidewalk to minimize tripping potential. 4)Time & material to install steel plates over existing coal chutes In ~Idewalk. 5) Time & material to install temporary walkway for Post OffIce 6) Time & material to remove concrete near bank entrence 7) Time & materials to replace existing window wells ~Ithin Washington Ave. sidewalk Dated: 5/412006 Item No. Spec. Ref. I Item Name II Unit II Quantity II Unit Price II Amount I INCREASE ITEMS: 1 Install Foam Expansion Joint Material 1 Lump Sum $562.80 $562.80 Remove & Replace Colored Sidewalk & Repair '2 Water Leak 1 Lump Sum $348.00 $348.00 3 Scrape Architectural Detail on New Sidewalk 1 Lump Sum $2,058.00 $2,058.00 4 Install Steel Plates Over Existing Coal Chutes 5 Each $200.00 $1,000.00 5 Post Office Temporary Walkway 1 Lump Sum $218.50 $218.50 Remove Reinforced Concrete near Bank 6 Entrance 1 Lump Sum $220.50 $220.50 7 Replacement of Existing Window Wells 1 Lump Sum $4,268.00 $4,268.00 . TOTAL INCREASE ITEMS: $8,675.80 . NET INCREASE - - -- - . - ...-- $8,675.80 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of 58.675.80 (add)/(lIelluct). An extension of 5 calendar days shall be allowed for completion. The original completion dates shall not be changed. ORIGINAL CONTRACT PREVIOUS' THIS ADDITIOuR'\o::n. TOTAL AMOUNT ADDITIONSlDEDUCTIONS -~ $1,138,500.11 $2,755.50 $8,675.80 $1,149,931.41 I\PPROVED: APPROVED: Contractor Mayor DATED: DATED: 0510912006 APPROVED: APPROVED: Director of Engineering City Administrator DATED: 0510912006 DATED: 05/0912006 5Lh) / e~----------~- -~ DUININCK BROS ~ PAVI NG THE VVAY FOR AI'\/lERIC:A January 25, 2006 Quentin Larsoh City of Hutchinson 111 Hassan Street SE Hutchinson City Center Hutchinson, MN 55350 Re: Hutch #4 ....; Streetscape Extra's encountered during job. Dear Mr. Larson: As per the request of the City of Hutchinson many items were installed during the job which need to be paid for under a change order. Please review the following along with the attached paperwork. e . f""''''lkiR~ $ '7,7Q8.5O ~ . Expansion Joint $ 562.80 . CaRS! et~ 3bal~, $ 361.06 . Coal Shoot Covers $ 1,000.00 . Scraping of Concrete Windows $ 2,058.00 . Repair Water Curb Stop by Remax $ 348.00 . Post Office Temp. Path $ 218.50 . liBrary 5:~~5re. $ 3,898.88 . Bank Reinwrced Concrete $ 220.50 . Ar"h VII'jIlk SA61'Ifil $ to gd toE$timiltil'- ...... D';lIl\nl~ f!VUlltcml aE1tJ:ai1~ $ .^,d'" tn Fclim"'"l+.o. - ~ CRiII~GR 8t51 tj;il ~ ~ Add Lv CliltiFRiitlil Please review enclosed information and forward payment. OBI looks forward to hearing from you in the near future on the status of these changes. If you have any questions or concerns feel free to call me. Matt Plumhoff Ouininck Bros. Inc. mattp@dbimn.com e A_ t~._r 1')_.....-.....--., ri'_"'.nu.r MINNESOTA 56281-0208 5[~ DUININCK BROS., INC., 408 6TH STREET, P.O. BOX 208, PRINSBURG, TELEPHONE (320) 978-6011 I e e I PONATH CONSTRUCTION CONCRBTE c:J MASONIC r * Ouallty work ar a lair ptice * Y\. ~. etian ~onolrl Hulcl1in$on. MN 5$360 . (320) w_ All work Will be done loooi-din Footin & DESCRIPTION .3 ~)J'M{)/JJ wel15 AMQUNT Ificalions clUed for by either plans or local build in Btockwork Floors Brickwork ...... ': " . Step ,/ ,/ ;' / ~~rc)ValSiliriiltur. /lId ~3 /-{ 30 ~~ .~ /~.%~'JC d3, 773~.~~ .'I~ ' \ " '\ - ~1"",~n:MJIII:.It..... nU.l.;I!"_41m' I e JUUL CONTRACTING COMPANY www.juulcontracting.com .- . - - JOB ESTIMATE C:4 Customer Name (320) 587-2989 Cell. (320) 583-8741 Fax (320) 587-0964 t5 ~h~ PHONE L/~ z-(, -0(", DATE JOB NAME I LOCA TlON ~/1dol<J W,J15 o/d~k( EliIing Address JOB DESCRIPTION: E;C(,4.Jak- ~ uh/J~u.) uJ--c/;{ - 5p,4 ~ / >6 r> !- ;P- L7'St'. Pi!- ~.../O% ?;~ fZ" 74T_C cZl e THIS ESTIMATE IS FOR COMPLETING THE JOB AS DESCRIBED ABOVE. IT IS BASED ON OUR EVALUATION AND DOES NOT INCLUDE MATERIAL PRICE INCREASES OR ADOIT1ONAL lABOR AND MATERIALS WHICH MAY BE REQUIRED SHOULD UNFORESEEN PROBLEMS OR ADVERSE WEATHER CONomoNS ARISE AFTER THE WORK HAS STARTED. YOU WILL BE INVOtCEDWHEN THE JOB IS COMPLETED. PAYMENT IS DUE UPON RECEIPT OF THE INVOICE. FINANCE CHARGE OF 1112a.l. PER MONTH, [ANNUAL FEE OF 18"J1.). WILL BE CHARGED ON OUTSTANDING BALANCES OF MORE THAN 30 DAYS. 4lSTIMATCO JOB COST: ACCEPTED BY: ~oj e e e CHANGE ORDER NO.2 Owner Citv of Hutchinson Project Wale< Treatment Plant Revtacement Owner's Contract No. Lettin. No. 021 Proiect No 06-02 Date of Contract SIart March 20. 2006 Date Mav 1 0 2006 Contractor Gridor Conslruction $10.420 000.00 You are directed to make the following chonges in !be Contract Documents. Descriotion: Make changes as del>liled in the attached docnmentatlon and in lk:COfdanre with applicable Specifications. Reason fn< Chon"" Order. The changes were made in response to review comments from !be Minnesota Department of Health (MDH). The scope and detail of each modification was negotiated with MD H. Attachments. I) Pricing InfarmAtion and letter from !be Contractor dated April 26, 2006. 2) MDH review and comment letter daIed February 8, 2006. 3) Earth Tech letter respooding to MDH COltUIlCllts dated l'ebruary 27,2006. 4) MDH review, comment and approval letter dated March 6, 2006. 5) Earth Tech letter to the Contractor requesting pricing for summarized changes dated March 17,2006. 6) Modified Eanlt Tech drawings detailing the modifications. CONTRACT PRICE CONTRACT TIMES (Calendar notes) Substantial Final Comoletion Comnletion Original: Prevloos C.O.s: 'Ibio C.O. (ADD): Contract Price with aD approved Change Orders: $10420000.00 $ 31281 00 $ 131 078.00 June 30. 2007 No time added No time added No time added Originnl: Previous C.O.s: This e.O.: REVlSED: Peb. 28. 2007 No time added No time added No time added $10.582.359.00 Original Completion Dale: Revised Completion Date: June 30 2007 June 30. 2007 Fob 28 2007 Fob 28. 2007 It is agreed by lite Contractor that this Change Order includes any and aD costs associated with or resulting from the change(s) ordered herein, Including aD impact, deloys, and acceleration costs. Other than the dollar amoont and timo allowance listed above. !bere shall be no further time or dollar compensation as a resuh of this Change Order. TIllS DOCUMENT SHAlL BECOME AN AMENDMENT TO THE CONl'RACf AND AlL STIPULA nONS AND COVENANTS OF THE CONTRACT SHAlL APPLY HERETO. ~#k Al'l'ROVIll'l: Do1e~O i;47t7 6 By: Owner (Authorized Signature) Date ACCEPTED: By: Contractor (Authorized Signature) Date Earth Tech, Inc. 92111 Project Number 2 Change Order No. , ! t I L:\worl<lhntch\92111IprojrngtlChange Order #2.doc CO-2 !:>D~ e e e @ EarthTech " Tyco IntemallonallM. ~mpany MEMO May 3, 2006 To: John Rodeberg, Randy DeVries Copy: Kent Exner, Dick Nagy From: Scott Young Subject Change Order No.2 WTP Improvements Earth Tech Project No. 92111 Change Order (C.O.) No. 2 was prepared based on comments from the Minnesota. Department of Health (MDH), together with other minor project changes. MDH comments were received after the bid opening. We timed the submittal to MDH (November 18, 2005) to receive comments well in advance of the bid opening (February 2, 2006) so that an addendum could be prepared to address any comments. The change order totals $131,000, which is 1.25% of the contract value. The change order breaks down into the following areas: . Process Waste Piping $43,000 . Plumbing $57,000 o Systems Separation o Containment . Clearwell/Storage Tanks $22,000 . Chemical Feed Systems $ 9,000 ~ , , I ! I I ! 1 I ~ ~ t; ~' Ii ! We have negotiated the proposed changes with the contractor and recommend approval by the City. Timing is critical and the contractor requests authorization to proceed by May 15, 2006 so that he doesn't need to request a time extension, including associated costs. L:\worl<\hutch\92111\carresIChange Order 2 Breakdown Memo 20060503.doc sLhJ , ~ i' ~ , ! ~ ! I e GRIDOR CONSTR., INC. 3990 2"" Ave SE Buffalo. MN 55313 (763) 559-3734 (Fax) 559-3736 Improving Amerlca's Water Quality since 1970 April 26, 2006 Earth Tech 3033 Campus Drive North Suite 290 Minneapolis. MN 55441 Attn: Mr. George Bender, P.E. RE: Hutchinson, MN Water Treatment Plant MHO Changes Mr. Bender e Attached you will find our cost proposallabeIed Change Order #2. This change order is based from the March 17\1', 2006 letter addressing the MDH plan review changes. I would like to propose a cost of One Hundred Thirty One Thousand Seventy Eight Dollars ($131,078) for the changes that are outlined in your letter. This work will not add any extra time to the contract dates that have been.set. The cost of this change order will be good until May 15, 2006. After that date if an agreement has not been reached we have the right to adjust OUI costs and possibly ask for a time extension. I feel that we have put together a detailed estimate that best reflects the changes you are wanting per the documents we have and our previous conversations. If you have any questions, comments or concerns about the attached estimate please feel free to contact me. Sincerely ~ Steve lee Project Manager Gridor Constr., Inc. e 5[~ e e e CHANGE ORDER NO. ~ Owner City of Hutchinson Project Water Treatment Plant Ret>lacement Owner's Cootract No. I.ettil12 No 02/ Proiect No 06-m Date of Contract Start. March 20 2006 Date Mav 10 2006 Contractor ..Qlli!Qr Construction $10 420.000.00 Y 00 are directed to make the following changes in the CooIract Documents. Descrlntion" Make c.hanges as detailed in the attached documentation and in accordance with applicable Specifications. The modifications are related to exterior valving. Reason for Chanre Order: The modifications Bllow the shut"ffs to the reservoir to oat be located at a deptb which will be difficult to be maintained.. The modification allows continuity in valve type foc valves greater in size than 12". Attachments: I) Pricing infonnation from the Contractor. 2) Modified Earth Tech drawing 02-CP-01delBiling the modifications. CONTRACT PRICE CONTRACT l1MES (CaleAdnr Dotes) SubstantialFioal Comoletion Com.Dletion Original: Previous C.O.s (ADD): This C.O. (CREDm: Contract Price with all approved Change Orders: $10420000.00 $ 162.359.00 $ -14784.00 Feb. 28 2007 No time added No time nddod No time odded Original: Previous C.O.s: This CO.: REVISED: $10.567.57500 Original Completion Date: Revised Completion Date: Fob 28.2007 Fob 28 2007 June 30. 2007 J undO 2007 June 30. 2007 No time odded No time added No time added It is ngreed hy the Contractor that this Change Order includes any and all costs associated wilh oc ,""ulling from the change(s) ocdeled herein, Including all impnct, delnys, and accelcralion costs. Other than the dollar amount and time allowance listed above, there shall be no further time or dollar compensation as n result of this Change Order. TIllS DOCUMENT SHAll. BECOME AN AMENDMENT TO TIlE CONTRACT AND AlL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO. ~ ... ( ') ",;."""" :!/(J ~ Z8c9C; lly: Dale Owner (Authorized Signature) ACCEPTED: By: Dale Contractor (Authorized SignaltUe} Earth Tech, Inc. 92111 Project Number L:\worklhutch\92I1 Ilprojmgt\Change Order #3.doc CO-3 3 Change Order No. 50j e e e Gridor Constr., Inc. 3990 27TH STREET SE BLJFFALO, MN 55313 Ph : (763) 746-9070 Change Request l To: George Bender Earth Tech 3033 Campus Drive North Su~e 290 Minneapolis, MN 55441 Ph: 763-551-2472 Fax: 763-551-2493 Number: '3 Date: 3/31/06 Job: 2006-01 WfP - HUTCHINSON, MN Phone: (320)234-3531 Description: S~e Valve Changes We are pleased to offer the following specifications and pricing to make the following changes: Rep/ace 24' gate valve that connects to the existing 1 B" water main with, 24" butterfly valve. Delete 36" butterfly valve in yard. Relocate 24" butterfly valve from a 24' bury to a 8' bury. Additional cost to test existing 24" and 36" line Into concrete tank. The test on these two lines will be 30 psi, additional costs will be required if the test pressure needs to be higher. The total amount to provide this work is .................................................................................................. $-14,784.00 The schedule Is not affected by this change. If you have any questions, please contact me at 763-746-9072. Submitted by: Steve Lee GRIDOR CONSTR., INC. Approved by: Date: Cc: Page 1 of 1 =i~ -- o '" o o ~ '" ~ UJ >- 0<: c e ~ 0:; G ~~& " ~8 8 q). .9 ~ ~;:- " " lI:';; III ::i Iii Q ~ ~ 1Il o wi!!: ji i=~ UJo wu 1-0:: UJo 00 u_ 0:: (,!) e z u :3 ~ ll. 1Il 0000000000000000000000 >- z ::> o :E III 0<: ::> II> ! >- Z ::> ....l CI] oQoooaOOOOOOOOOQOOCCOO I- Z ::> o oi :E d 0<: oi o lC U ~ . z ::> ....l CI] 0000000000000000000000 o 0 ~ ~ ~ ::> ~ ri 0< w >- 1Il UJ ~ z ::> 1-' ...J Z ~ is ~ ~ ::i ogoog ~ 0 ~, 8 , g d o ~ oog0-80o~oooooo o '" ~ OQ , . 0 ! "" g >- 0 "" Z d "" d ::> g l l 0 "" "" "" on 0 00 00 00 0 000 !z 0 ~ ::> <t: 0 0 ::I! III 0<: :3 >- Z ::> ., " ~ - F= z 0<: ::> a ~ '" 00 ~ " z > 0 al ;:: ;:- ll. ~ ii! u 1Il UJ fi <> I:Q ~ ~ it " Z ~ 0 z o o d '" ~ , 000 '" 0'> ::: , ogooooooo088~ ~ V'llI"'l t'f"'I j ! ~ I I , " " , I i I ~ ; I I , ~~g<;>!::-<:>;:;:~ ~ "'~ ~ ~ "" ~ ;;1; ~ l ;..{"7 r r--.. I po;( ..; ~ ... . !C <:> 0 . 0 0 d g 0 ~ <'I '" il 2l ~ " - - . ~ - S B '" 00 ~ " > al ;:- " & ~ ;,. <'I ... <2 - "" " u ~ Co ~ ~ ~ I:Q ~ :;" '" ... <2 :<J ~ u ~ 's it;;; ~~ ~1 iJl~ .~:~ l3 " - 0 ~ .5 - '" '" " 8:3 S B '" " > al >- .1:;00 'Es ~~ "<'I I:Q El ~Ul ~], ... ~ <2.0 - " :<J " ,,'" uS .'$. o ~ ~ o on ..0 cnt.:"'-....t -' 0 9l..~ ~ ~ I1l <l:iilC:'<DI-~-= ~~'i::1ii 0') 8 o LL""," I-- .-:::;QjQ) W ui enE-g (,!).s I.g en ...J <l: ,,; '~<l: D.. " 'LiJ I- ~ 0 I- I- o lD ~ ::l E UJ I1l ...J . ~.~~ lS~~ ;;I.;;;i:i ca u <: ~l!!S ~E 08 .c ::J en -- o '<f!. I~ 'g :2 ..J ~ o I- 50~ \ , I ! Ii I e @) EarthTech ,., ~ lnMatiD(111 Ud. COIl,., May 4, 2006 Randy DeVries, Director Water and Wastewater Operations City of Hutchinson 111 Hassan Street SE Hutchinson, Minnesota 55350-2522 Subject: Change Order No.3 Recommendation Water Treatment Plant Replacement Earth Tech Project No. 92111 Dear Mr. DeVries: Attached for the City's review and approval is Change Order No. 3 from Gridor Construction in the credit amount of $14,784.00. No time extension to the completion dates of the Contract has been granted with this Change Order. The modifications to the Contract made by this Change Order are as related to exterior valving. e As part of Earth Tech's review process, we communicated each modification with City staff. City staff concur the modifications benefit the overall project. In conclusion, Earth Tech has negotiated and concurs with this Change Order. We recommend approval of Change Order NO.3 by the City. Three original signed documents will be forwarded to you for signature upon City Council approval. If you have any questions or concerns, please feel free to contact us. Enclosures: Change Order No.3 with supporting data cc: John Rodeberg, Public Works Director Kent Exner, City Engineer Dick Nagy, Water System Supervisor Scott Young, Earth Tech l;\WQRK\J-iUICff1921 H'.cORAES'~~HANGE :jp.Da~ if:) ~EC;JMJlcNDAfYJ"] DOC e ~{LJ e e e TO: Mayor & City Council FROM: John Rodeberg, Director of Public Works Kent Exner, City Engineer RE: Consideration ofTH 15 Coalition Participation DATE: May 9,2006 Annual membership dues are being requested for the TH 15 Coalition. This organization continues to seek ways to address the preservation and functionality ofthe TH 15 corridor between St.Cloud and I-90. Recently, the Coalition development an Action Plan that outlines the further development ofthis organization, funding alternatives, organizational structure, and future goals/activities. We recommend payment ofthe requested dues in the amount of $200. cc: Gary Plotz - City Administrator 5(~ e \ if "<.- r 4 :..< TRUNK HIGHWAY COALITION e e April 24, 2006 KENT EXNER CITY OF HUTCHINSON 111 HASSAN STREET Sf HuTCHINSON MN 55350 Dear KENT EXNER: The membership committee of the Highway 15 Coalition wishes to extend our thanks for your membership and past support of the Coalition. Your efforts will only expedite needed improvements to this important corridor. We are asking for your support for the 2006-2007 year. Your contribution will help cover administrative costs, help in the development of a website, show legislators that there is strong local support for the improvement of Highway 15, and provide resources to continue striving towards improvement of the Highway. A current due is schedule is provided on the application form at bottom. We have made progress in several areas over the past year. Bonestroo, Rosene, Anderlik, & Associates was hired to write an action plan for the Coalition. The full Coalition approved the action plan at its meeting February 24th. Upon the recommendation of the action plan, the steering committee is working on making the Coalition a formal organization under 501 (c) (6) status, and three new sub-committees were formed: Technical, Legislative, Communications & Project Rnancing, and Membership. The coalition is currently working on obtaining up to one million dollars in federal funding for a full corridor study. With your support, we will continue the process of addressing all of the needs on Highway 15. Thank you, again, for your involvement with the Coalition. Sincerely, Membership Committee Trunk Highway 15 Coalition Highway 15 Coalition - Membership Form 2006-07 organizationA:f ~~ ~/~S'a-7 Main Contact '4~ ~~..-- TITle /~~~- Address ~ ~~"t',_~V- ~~~~/...~ SS3':S-t:::; Phone 5'2a 23~ 9'-'2/2 Email~~..-&.L1./.. ~~~, ~/'?.. 4' oS PLEASE SELECT THE APPROPRIATE MEMBERSHIP BELOW Business.......................... .......$50 Quasi-Public Organization/ Business Association.... ..$50 County............................ .......$200 City................................... ....$200 x Townships......... ............. ....... ...$50 Please remit to: Trunk Highway 15 Coalition 333 West Sixth Street. Willmar, MN 56201 Please note that staff time Is not funded by your contribution, but Is given In-kind by our parent organizations, as Is the annual Washington Fly-In. s{0 e e e III Hassan Street Southeast Hutchinson. MN 55350 (320) 587-5151IFax: (320) 234-4240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS App]ication Type (choose one) D Solicitor . D Transient Merchant D Peddler DParade Peddler 5/~ (~ $100.00 $100.00 $]00.00 $25.00 Date of Application Date(s) of Sale Aoo]icant Information 2" X 2" Picture Required Name: _'1o(\(JI-t' ~1O. ~l'DQ(\ Height: 5'5" Weight: \2~ Eye Color: J:!7 t Driver's License Number: ) 525 ~ 118..@ State: kYl Permanent Address: q~ ~N\ Aut '&0 ~-kh~~ J.\Y\ 6~'?-,9:J City State Zip Permanent Telephone: ?Qo....5Yn- '2L(~ Temporary Address: . City Slale Zip Temporary Telephone Access: Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? D yes ~ no ]f yes, state the nature of offense and punishment or penalty assessed therefore: 56) e e e City of Hutchinson Applicationfor Peddlers, Solicitors, and Transient Merchants Poge 2 of 4 Location Information ~r -b 1:>ccl'r S-'\I"h Location Name ~ kV\ City State 55~ Zip Location Address Business Information Describe relationship between applicant and employer: Describe nature of business and describe item(s) offered: 0h.\Jw V'C.\cl.\;O/l'b ll.)ii\t\ (,Ol'Y\mUII\'I~ ~ (U~\(,lM II)> - vCf'i ~'j \t1/A ~is,~ wC1-n c;..n/\l u... - Cli\":>UXf"LV'\l) (lV\!, ~H,>1\CI.-tb or eClA{ hl"l"\.>.. _l~l\OW~ i <;1"~",>\ r-t'~A,~(). V ~" ll\LOc..L - ''i)~ -bm. J VI'c\J.o} lnUvl'lit I Lo\"\t\ 'D Describe m~od of delivery: l)b\ U. ~ ~ ~W~~ ., a..Y\.~ ~ c.lJ...{ '>l'fV\(J.);, I ~ to.. or ptcw.crH~- '3to~~INIlXx::r 1-0 ~or .kl llb.or\- wlt'v) ~St~ - U~U(w~\ 6.VlL\ o.ffCO ~{llA.~ . lnkv MCL4; cv-...... - Describe source of supply: ~ ..\.tV\'f'N-V\ --j e I.,...kl" ~ ~M[)('lN\/ I ~me \ \ 2~C; .tfa..""l~1{\ <s+ sW Supplier Address . V'l.Q , S6l-2323 Suppler Phone Number tlLL-\clrl ~ {\~t\ VI(\ q::)?'lD City Stale lip Supplier Name Suppler Phone Number Supplier Address State City Zip Supplier Name Suppler Phone Number Slier Address Ci Stale li Reference Information Provide two (2) property owners (preferably in McLeod County) for character references: _U:(0l{ ~ Lb...kr1( ~e;()f-rt Property Owner Name q LUo '1-\rv)\,Wl'b Ao'C.- Property Owner Address "20\)',,:> kWL qlto GocbJ (;'r 'Su) Provertv Owner Address 5?:, 1- '-I5ri.a Property Owner Phone Number }\I JcV\\ (I~ City ~~ Citv . ~(\ Sf)$:) Stale 5Kl~ 2lZq Property Owner Phone Number \4(\ 55?::60 State liD lip Property Owner Name cJ:j) e e e City of Hutchinson Applicationfor Peddlers, Solicitors. and Transient Merchants Page 3 of4 Reference Information (continued) List last (up to three (3)) previous city(ies) where you carried on same activity: . to City Stale Date(s) of Activity to City Stale Date(s) of Activity to City Stale Date(s) of Activity Checklist The following items need to be completed and/or attached in order for the application to be processed: Applicationllnvestigation fee paid in full (check or money order): ~yes 0 no es 0 no I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty ofa misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. ~()()vW ~ Jt~ Applicant's Signature 5' / L\ /6~ Date Internal Use Only Police 0 approved 0 denied Notes: City Council 0 approved 0 denied Notes: . . H:/LiccmeslApplicatioDSlPeddler, Solicitor, TransiellLOOc S~) Ordinance No. 06-0436 Publication No. e AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING FRANCHISE TO mrrCHINSON AREA CHAMBER OF COMMERCE, CVB, TO PERMIT "EVENT SPECIFIC" BANNERS ON CITY OWNED PARK PROPERTY LOCATED AT 50 HASSAN STREET S.E. THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants to Hutchinson Area Chamber of Commerce, CVB, hereafter referred to as Grantee, a franchise to place "event specific" banners on City owned park property located in Library Square, 50 Main Street S.E. Section 2. The franchise is granted for a term of ~ year (s) commencing on the date of the acceptance ofthe franchise. acceptance of the franchise with the City A{\ministratorofthe City nwi ceo The franchise shall become effective only when the accep I bility insurance provided for in this grant of franchise has been filed and approv . aid. Furthermore, at the end of the franchise period, the City will allow the Hutchinson Area Chamber of Commerce, CVB, to renew the franchise agreement through a separate process. Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee will ensure that the highest quality of banners shall be used. Banners that fall into a state of disrepair, in the sole judgment of the Grantor, will be removed by the Grantor. Grantee shall bear the expense of and reimburse the City for the installation, changing and removal of the banners. Additionally, the Grantor agrees to allow the Grantee to provide banners for the areas depicted on Exhibit A. Section 5. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that e are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Section 6. In the event that Hutchinson Area Chamber of Commerce, CVB, should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 7. The City may at the point of expiration of this franchise or for public purposes request that the encroachments be removed from the rights of way at the Grantees expense. Section 8. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Hutchinson Area Chamber of Commerce. Adopted by the City Council, this ~day of Mav, 2006. Mayor AU"" ~ City~~ae. ' Published in the Hutchinson Leader on First Reading: Mav 9. 2006 Second Reading: May 23, 2006 e ~ia:J ~t:: K hi 10;+ "/+" (p~ .LCI.=-w:l....... .:l.I__~..ln~Ii'......::'l!l .-:.:~IIi1.III. .....II.::IIllmll,..11 C(, - 0'13 Cp 2/2 3205874752 1,4fR1 Apr-14-2006 03:53 PM Hutchinson Area COC .z'!>~~ t.J2~O' e CITY OF HUTCHINSON FRANCHISE AGREEMENT APPLICATION , ,'h.,~ ."'... -1 ., ./ . .". r-' ." IT '~'() I",. ..' ;.>}--- ; I), Date: 0I-1S" -.2oq;E:> ~q 0, ~.., "- .:... 4:;/' Property Address: i.t~ ~4'<lq,o ~ Zoning District: C .- 3. Applicant: IIIdt.HFA.Ktff) ~.oJ. ~AU CJF ~'ue. ,Cl@1ork Phone: 5fJ?.S2SZ . Address: 2~.. ~~--r<::;'" .~ Home Phone: "'it Legal Description of property: C.l '" ~Q.~.. Description of request: ~~.......~~+ ~ f>~i- '-J-p II ~\)lU"ir~~7ql 'i2C\.N~0l7' t;:;~ ~fal' NW' }J..~c.' to.) itfi=~ ~ ~'- w~i iAtJOe:l2- -.----y, I / -rNe~. e Certificate of Liability Insurancc: _ Site drawing of request: ~ ~\. /fl'.A'? 1'1 'VlcY .{W ~ ~ e l.i\? -@ ~ ~ll.i ~~N~~ ... To 'B2.. D \~4 PoLu,~........ ~e:.- ~~ ~o~1D ~ ~r, ... ~ J).l~~ · ~r:A1 $:nU<.- J- ~~ ~ k::> C,.1\'{a ~~~ - It>\~~"'~t> ~ l::.... j~ ~ b<> ~ ~Q.lIl ~ s\-AA.',"';u- ~r-.O~ ~D f'r1...... ........jc.. \)Q.tbQ... to ~o .c-",\ This is an application only. The request must be approved by the Hutcbinsol). City Council and an ordinance published. e * tyl- /,tJItl~~ "j~.' R t J(!. U ~rP- MJ.v.., It?_'c-l ;;r..,;aJ(V~ -r:.. ~ wi....... &- tiU'<-<U'~ 6rt I!l<- ~sa~ (Picj Hutchinson Area Chamber of Commerce, Convention & Visitors Bureau e e e&CL- e e e " Ordinance No. 06-0437 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING CROW RIVER GOLF CLUB THE RIGHT TO PLACE A DRIVEWAY OVER AND ABOVE CERTAIN PROPERTY LOCA TED AT THE NORTH WATER TOWER, 958 GOLF COURSE RD N.W. THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants to Crow River Golf Club, hereafter referred to as Grantee, a franchise to place a driveway over and across public property to provide access to future golf course equipment shed. Section 2. the franchise, ". Hutc whe 1:bis grant commencing on the date of the acceptance of the City Administral'" ity of franchise shal 've only d liability ins for in ear. The franchise is granted for a term of shall fIle a written a 0) days after the n filed and e e has been filed and appro Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise. Section 5. At all times during the term of the franchise, Grantee will, at its ovm expense, maintain in force general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 6. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Section 7. In the event Crow River Golf Club should cease to exist or should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 9. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Crow River Golf Club. Adopted by the City Council, this 23'd day May, 2006. Mayor A'''"" ~ ~,' Ci~tor Published in the Hutchinson Leader on First Reading: May 9, 2006 Second Reading: May 23,2006 (PC6) ".. t"." \--+ \, HW COIMr of 'M NW II'. of Stetton 30 ~--= _,-_____ A , N89"WOO'W ~&2lI- / ( " Pfofth 11M 01 fht; ~ 1/401 SKI10fl 36. 1,117 No. "-30 W. e ~ in 80 I I'" TOTAl.. EASEMENT AREA . 0.2 14 At. 9331 Sq $col, Area WEnI of ~' R/W . 0.175 ACI 7&81 Sq Tht orl,ntollol1 of th, btGrlngl .hown on this turvt)' art baud on 1M north tin. 01 the HW 1/4 of S"Ilon 36, T.117 No. R.30 Vi.. wl1lch Is ouutMd to haw 0 bearlll9 of N89~'OO.W. @ ~~s '07---<;; \~'0 :\\o~ O\-,"- "':V \ ?: \)-V (S ':0S~ ,,0'0 ~\00 \ \ <o~ "O~\~ \,0 \ \ Gl ",0 %,~ '- '- \ \ Calch BOlin \ \ '- q;" \ '- .' \ '- v~ , \ o? \>.~eC> x...."'~<:, c,~u \ ~., )'~ ./ ~ "..../ ~ J././ ~ .--""'" "' /. 0 ,/" \ '- ,'/" ~(0 ,/" ,/" ---~ ---"r ? / / NE earn" of me NW ll'~ of SKllon 36 e CERTIFICATE OF SURVEY FOR THE CROW. RIVER GOLF CLUe. PROPOSED EASEMENT DESCRIPTION PARCEL DESCRIPTION That port 01 the NOrlhw." Ouarl.r 01 Section 36, Town.hlp .117 North, RonQe 30 We.t, McLeod County, Minnooota, de.crlb.d o. follow.: Commencing at the narth.o.t corner of .oid NOrlhw..t OUOf,er: th.nce NOrlh 89 degree. ~~ minutes W..I. assumed bearing. along Ihe nonh line of .oid NOrlhwest Ouol'ter 0 dl.tonce 01 ~6~.92 leot to the c.nt.r IIn. 01 Counly HiQhwoy No. 12: th.nc. South 8 d.gree. 37 minute. Eo.t, olong..aid c.nlOr Iin.. 0 dlSlone. of 338.96 fe." thence .outherly, along .old c.nter line, 0 dIStance 01 738.14 I.et, along 0 tong.ntlol c....v. concave 10 the east, having 0 radlu. 01 2181.89 I.et and 0 control angle 01 19 d.gre.. 23 minute., 10 tile pOinr of beginnl~g 01 the land to be d..crlbed: thence South 62 deQro.. 00 minute. W..t 0 dl.lone. of 208.70 feet: th.nce North 28 d'Qre.. 00 mlnut.. W..t 0 dlSlonce 01208.70 feer: thence North 62 degr.e~ 00 minute. Ea.t to o point on .old center line: thence .outherly. along .old center lin. 10 the point of beginnlnQ. PROPOSED EASEMENT DESCRIPTION e An easement for ingr.ss and 8t;Jress purposes over ond Qcross that part 01 the Northwest Ouorter 01 Section 36, Town.hlp 117 NOrlh. Range 30 WeSl, McLeod County, Minnepooto, de.cribed o. follow.: '-- Commencing at the northeo.1 corner 01 .old Northwe" Quarter: thence North 89 degree. ~~ mlnut.s Wlst, o"umed blaring. along the north lint 01 saId Northwesl Quor,,, 0 dlstonce of ~~.92 leet to the centerline o~ Golf Course Rood (formerly County Hlghwoy.No. 1.2): thence South 8 degr... 37 mlnur.. Eo.t, olong .old cenlerllne. a dl.stonce of 338.96 I..t: thence .outherly. olong .old centerline. 0 dl.tonce of 738.14 feet. along 0 tangentio! curve concave to the eo.t. having 0 rodiu. of 2181.89 feet and 0 c.ntrol angle 01 19 degree. 23 minutes: thence South 62 degree. 00 mlnulO. W..t a dl.tance of 208.70 1.." Ihence North 28 degre.. 00 minute. w..t 0 dl.lonce of 36.40 le.t to Ihe point of beginning of the easement to be de.cribed: thence conllnuing North 28 degre.. 00 mlnutoo Woot 0 dlSlance of 172.30 feet: thence NOrlh 62 degre.. 00 mlnulO. East 0 distance 01 22.00 fee" thence South 24 degr... 10 minUlOO Ea'l a di.tance 01 140.30 foot: thence North ~ degr... 22 mlnules East 0 dl.tonce 01 197.17 feet to .oid cenlOrllne: thence .outherly, olooQ .aid centerline 0 distance of 33.03 feot 10 t~e Inte,.ectlon wilh o line bearing NOrlh ~ degr... 22 minute. East from the point 01 beginning: thence South 6~ degree. 22 minute. W..t 209.19 I..t to the point 01 beginning. , ," x Otno,.. .lllting JP9t ~tvarlon (o6d 1000 \lCI spot ,ll't'Qlkln1 II'MlWf1) e I hertbr c.rtll, Ihor 'hit Survty. Plan ., RIPlrt WOI pr.pared- by.. or 1,Inder ffII'1 direct luptrvUI.n 0"" lila' I am 0 .ul, IIG'f."'. . LClftd Survey., und.r ,he In. of ,PI. SlOt. of MI"",,,-.o. Jf,~fjf;z..f 1 ~ 0...: ?;In.! /( ~r L ,.. N...?L/~;J<J ti-0 e e e Date: To: From: May 5,2006 Hutchinson City Council Amy Wilde, Meeker County Commissioner and Meeker-McLeod-Sibley CommUflity Health Services Board member Surveys of senior citizens in Sibley County RE: Attached please find a summary of a survey taken of senior citizens at the McLeod County Senior Expo last fall. Sixty surveys were collected, 37 of them from Hutchinson residents. (Another Hutchinson resident turned in a survey atthe Sibley County Expo last month and it was handwritten into the data after it was formatted. The actual data will be distributed at the cOUflciI meeting.) Hutchinson seniors gave their city high ratings in most categories. A few suggestions for improvement were also made. The "Minnesota Living Well" survey is conducted and funded by Meeker-McLeod- Sibley Community Health Services. As former chair of MMS-CHS, I helped develop and have been spearheading this project. Please contact me if you have further questions. Amy Wilde PO Box 384 Dassel, MN 55325 320-275-3684 amy@wildestudios.com 1Lc0 e Hutchinson "Minnesota Living Well Community" Data Summary and Analysis A. Demographic Profile e Hutchinson's over-65 population (13.6%) is slightly higher than the state average of 13%. Hutchinson's percentage of aged is lower than that of Winsted (22.8%), Glencoe (17.3%), Silver Lake (17.2%), Stewart (15.6%) and Plato (14.8%). It is about the same as Lester Prairie's (13.2%). Since a community college and employment opportunities for younger people are also located in Hutchinson, the city's average age is low, even though many senior citizens also reside in Hutchinson because of its excellent access to senior services and housing. According to the 2000 census, McLeod County had an overall 13.8% over-65 population. Its median age is 35.6 years. Township residents probably move to McLeod County cities after they retire to obtain more suitable housing and reduce the distance they need to travel for regular errands. A more recent trend in Minnesota is that metro-area residents who grew up in or vacationed in rural areas often view the countryside as a desirable retirement option. They may feel safer in a small town environment. If cities lack supportive services for older people who reside in their own homes or apartments, they risk losing their older residents. McLeod County's over-85 population is projected to grow substantially from its 2000 number of714 to 1,080 by 2010-a large increase in the number of potentially vulnerable older adults. Statewide will be over age 65., the proportion of elderly citizens is expected to grow until, by the year 2030,25 percent of the state's population. Although most people over 65 are in good health and live independently, most people over 85 need assistance with some tasks of daily living. B. An older population is valuable Although older people require certain accommodations, senior citizens are a valuable asset. Retirees tend to be more loyal to local businesses. They have more discretionary income to spend or invest in local banks. They bring their skills and expertise to local churches, non-profit agencies, schools, local government, historical societies and service clubs, often as unpaid volunteers. They provide part-time labor or consultation to local businesses and agencies and show leadership in making civic improvements. Any city which lacks supportive services risks losing its elderly residents- especially those who have the means to relocate somewhere else. Local governments should find ways to encourage active, vital aging. Minor accommodations encourage elders' active participation in community life. e {(cj e e e C. How Hutchinson rates The Minnesota Living Well survey is a "snapshot" sample of how Hutchinson is doing through the eyes of38 of its senior citizens. Although not a "scientific" sample, this is a report of the views of those of its over-65 population who attended the annual Senior Expo. This report should give the city council some idea of where the city's strengths lie, as well as ideas for improvement. Ratings which total 60% or higher in "excellent/adequate" or "strongly agree/agree" mean that your city council and its business community are doing a good job in accommodating and welcoming senior citizens. Hutchinson scored highly in all areas of the survey. This includes items related to housing, support for caregivers, transportation, community participation, navigating the community, safety/security, access to medical care and exercise, and most services. Need was expressed primarily in availability of a few services, handicap access to the post office, updating the nursing home and better weekend/evening transportation. "No answer" or "unsure" responses in a number of categories may indicate that, although services are available, your city's seniors may not be aware of them. Providers should make greater efforts to educate or promote these services. Most of the respondents (81 %) indicated that they plan to remain in their home town, Minor improvements in the array of services in Hutchinson would allow seniors to remain in their own home or apartments longer and get around the community independently. Housing for seniors Hutchinson has an "adequate" supply of affordable housing and apartments, most seniors indicated, but the long-term care facility could be updated, some respondents indicated. Adding assisted living units or "block nurse" home care services, such has been done at some of the senior apartment buildings, can help seniors delay moving to a more costly long-term care nursing or assisted living facility. Subsidized technical assistance is available through Meeker-McLeod-Sibley Community Health to help communities or senior apartment buildings improve this service. There is limited awareness or availability of home sharing or adult foster care, which are two more affordable options to traditional nursing home care or assisted living. Support families who are caregivers This category received good ratings, except many seniors do not appear to be aware of the availability of caregiver support groups. The hospice program received exceptionally high ratings. Senior day care and respite care (where someone comes into the home) also appear to be available. Promotion and expansion of caregiver support would benefit Hutchinson caregivers. These services are coordinated by the Area Agency on Aging (located in Willmar, see resource list) and/or the Hutchinson Hospital. Navigating the community (city infrastructure) More than 80% of Hutchinson seniors rated the city well for street markings, '7(0 e indicating that most signs around town are easy to read. In most towns, however, street address numbers on some houses and buildings may be missing or not readable at night. Perhaps a uniform address number campaign, similar to what's been done in some rural areas, would be in order. Numbers could be posted on buildings or at driveway entrances, as appropriate. Parking spaces and handicapped parking was rated as excellent or adequate by most respondents. It was noted that the post office is not wheelchair accessible. Also, parking was not regarded as "sufficient" by 22 percent of respondents; perhaps in reference to certain downtown areas. Sidewalks were rated as excellent or at least adequate by most respondents, however sidewalk maintenance (repairs, snow clearance) received lower marks. The shopping areas on the south side of town are so spread out that automotive transportation is almost essential unless a person is in extremely good physical condition-especially in the winter months. Many older adults must rely on a public transit system or get rides from friends and family to access these stores. Fortunately, many "basic needs" are still available downtown, within walking distance of the apartment buildings in which many older people reside. Traffic light programming was seen as "poor" by 40 percent of respondents. Seniors and families with young children appreciate well-marked crosswalks across busier streets or highways. Although benches rated well, some seniors indicated that they would like more benches around town. Installing downtown or recreational area benches is something a service group, veteran's club or the Chamber of Co~erce might take on as a project. e Transportation McLeod County and Hutchinson have a handicap-accessible transit service and volunteer driver program available for appointments and shopping, It rated very well, but some people would also like it to be available on weekends or later into the evening. Awareness of a volunteer driver program was mixed, with roughly equal numbers rating access to volunteer drivers as excellent, adequate, poor or "don't know." A significant minority of seniors, however, do not know how to access this service or regard it as "poor." Perhaps some people still drive and feel no need for transit service and are therefore not aware of it. However, a significant proportion of people over age 75 no longer drive and there are others who do drive, but perhaps should not because of failing eyesight or other disabilities. More promotion of various transit service options may be appropriate. Public transportation is frequently not available for religious events. Although some churches apparently arrange to pick up their senior parishioners, a weekend volunteer driver promotion would be a good project for Hutchinson's churches or ministerial association to consider. e Community participation Hutchinson rated very well in this category, with 75% or more of respondents indicating that they have supportive family and friends and that they personally feel recognized and respected. Most of the seniors surveyed are involved in clubs, volunteer activities and/or hobbies. ll~ e e e Hutchinson's senior center rated extremely well, with 95% saying the availability of community gathering space for seniors is excellent or adequate. Opporturllties for spiritual growth also rated very well. Cultural/social events and educational opportunities drew slightly lower marks, but still rated well, indicating a good variety of community education, park/recreational, arts, library and historical events. Community recognition of older adults also rated well. One caution is that this survey was conducted among the seniors who attended the Senior Expo. More isolated seniors who don't get out often might not have rated community participation as highly. Safety and financial security Most rural cities rate well in these categories and Hutchinson is no exception. Retirees appreciate the secure environment of knowing and trusting their neighbors and also their insurance and banking contacts. Police officers and deputies can assist further by visiting senior centers and helping with programs about "how to avoid scams" or improving home security measures. Most seniors are aware of services for low-income people (available at county offices) even if they don't personally use or need them. More opportunities for part-time work would be appreciated by those seniors who struggle to make ends meet with only Social Security and/or small pension checks. Access to shopping rated very well compared to many southwestern Minnesota cities. Hutchinson has become a regional shopping center. Health/wellness Hutchinson's senior nutrition program and home-delivered meals rated very well. Most seniors reported sufficient access to classes and health fairs to enhance their health. Services for seniors The highest rated services were home health, housekeeping, grocery delivery, pharmacy delivery, religious group support and home-delivered meals. Some seniors can, if needed, find someone to help with seasonal chores, home repairs, and personal care services. Many other people do not know how to access these services, however. Many seniors know how to get information about various services or obtain referrals-but many do not. The McLeod County Council on Aging has a "chore directory," but it probably needs updating. A local senior citizens' group might be asked to assist in locating referrals for this directory and updating it. In-home safety checks, a volunteer visitor or phone buddy program ranked low. Seniors may not be aware that these services are available, or they may not be available to everyone in the community. Churches and/or individual apartment buildings could be encouraged to start "phone buddy," parish nurse or visiting programs. Utility companies or a county agency may offer in-home safety checks. A number of blank or "don't know" responses to many personal services questions indicates that providers of those services need to do a better job of expanding 1Lc0 e the service and/or making seniors aware of them. Access to medical care Hutchinson rates extremely well on access to all types medical and health care. It is a regional center for medicine, attracting residents from the surrounding area. A couple of people requested better access to massage therapy. Access to exercise Hutchinson has a many opportunities for exercise: walking, biking, swimming pool, golf, tennis, horseshoes, fitness centers and a variety of indoor recreation. Cities often work jointly with the school to provide more access to exercise, especially during the winter months. Recreation options desired but not available included a warm pool and adaptive fitness center for disabled people. Mini-golf, roller skating and yoga were also mentioned. Overall view of Hutchinson Most of the respondents (81?%) indicated that they defmitely plan to spend the rest of their retirement in Hutchinson. "It has the facilities I will and do need," one respondent noted. Others cited a desire to be among family and friends in a familiar surrounding. E. How to use this data e The Meeker-McLeod-Sibley Community Health Service recommends that a local senior citizens group or council be given this report and asked to prioritize recommendations for improvement to your council. These recommendations could then be considered during the council's annual planning sessions. This report should also be shared with the chamber of commerce. A "senior friendly" presentation could also be arranged for an active civic, religious or business club in Hutchinson. County-based service recommendations should be passed on to the county board and, if state or national funding or policy changes would assist the council in serving its senior better, to state and federal legislators. Copies of this report are being sent to county social services, public health and to the Area Agency on Aging, but personal contacts between city council members and county officials may facilitate improvements. Data from this survey may be useful when applying for grants for affordable housing, development of assisted living services, parks, health care services, public safety (such as better address signs or crosswalks) and intergenerational cultural events. F. Beyond this survey e Senior citizens prefer to "age in place" in an independent and productive manner. Opportunities for part-time work, continuing education, cultural, fitness and recreational activities, and fulfilling volunteer service are just as important to many seniors as the basic infrastructure of sidewalks, signs, housing, access to health care and transportation. lL~ e e e TO: Mayor & City Council FROM: John Rodeberg, Director of Public Works Kent Exner, City Engineer RE: Consideration ofImprovements Related to Denver Avenue SE (Letting No.3/Project No. 06-03) DATE: May 9,2006 The plans/specifications for the Denver Avenue SE hnprovements project will be completed prior to the Council meeting on May 9th. At this point in the design, we have estimated a construction cost of $793,548.10. With some minor design items/revisions yet to be addressed an additional 5% contingency would be appropriate. Thus, we estimate a total construction cost of$833,225.51. This is more than a 30% increase over the original Feasibility Report estimate ($620,239.40) thatwas prepared in early August of 2005. Please note that there has been significant variability in construction costs during the past year due to unknown fuel costs and material demands. Locally, we have had discussions with contractors and there appears to be somewhat low workloads this summer. Thus, the City may be in an advantageous position to bid the work and examine the project/assessments once actual construction costs are known. The other concern is that this work may not decrease in price into the future. As previously discussed, the majority of costs will be assessed to the adjacent, benefited properties. City staff continues to have discussions with neighboring property owners (Farr Development, Ridgewater College, Applebee's) regarding the proposed improvements. A short presentation examining project costs and impacts to the Capital Improvement Plan and bonding will be shown at the Council meeting. Attached is the Resolution Approving Plans & Specifications and Ordering Advertisement for Bids. Upon approving this resolution, the advertisement will be published and bids would be received on Friday, June 9th. We recommend approving the attached Resolution. cc: Gary Plotz - City Administrator qL6J e e e RESOLUTION NO. 12952 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO.3 PROJECT NO. 06-03 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of: Denver Avenue SE from TH 15 to Summerset Third Addition Boundary - new roadway construction and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, trunk and lateral sanitary sewer and services, trunk and lateral watermain and services, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, trails, lighting, traffic signals, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 9:00 am on Friday, June 9th, 2006, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, June 27th, 2006 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 9th day of May 2006. Mayor: Steven W Cook City Administrator: Gary D Plotz ~(6) COST ESTIMATE e DENVER AVENUE EXTENSION HUTCHINSON, MINNESOTA SEH NO. A-HUTCH0505.00 MAY 3, 2006 Item No. DescriDtlon Unit ~ Unit Price Total Price Street. Curb and Gutter. Drainaae PiDe. Drivewavs 2101.511 Clearing and Grubbing L.S. 1 $1,600.00 $1,600.00 2104.501 Remove Concrete Curb and Gutter L.F. 364 $2.10 $764.40 2104.503 Remove Bituminous Surfacing S.F. 6,678 $0.35 $2,337.30 2104.513 Sawing Bituminous Pavement L.F. 101 $3.50 $353.50 2105.501 Common Excavation (P) C.Y. 11,145 $6.00 $66,870.00 2105.522 Seled Granular Borrow (CV) (P) CY 7,155 $11.00 $78,705.00 2105.607 Subgrade Excavation (EV) C.Y. 3,135 $11.00 $34,485.00 2105.609 Geotextile Fabric, Type V S.Y. 8,700 $1.20 $10,440.00 2211.501 Aggregate Base, Class 5, 25% Crushed, Quarried (Road) Ton 4,950 $13.60 $67,320.00 2211.501 Aggregate Base, Class 5, 25% Crushed, Quarried (Trail) Ton 880 $13.60 $11,968.00 2232.501 Bituminous Milling (1 1/2" Thick) S.F. 5,850 $3.00 $17,550.00 2360.501 Type SP A Wearing Course Mix (2,B) (SPWEA240B) (Road) Ton 1,435 $48.90 $70,171.50 2360.501 Type SP B Non-wearing Course Mix (2,B) (SPNWB230B) Ton 1,335 $48.90 $65,281.50 (Road) 2360.501 Type SP A Wearing Course Mix (2,B) (SPWEA240B) (Trail) Ton 255 $45.20 $11,526.00 2357.502 Bituminous Material For Tack Coat (CSS-1 H) Gal. 710 $2.10 $1,491.00 2502.541 4" PE Corr. Perf. Pipe Drain w/Geotextile Wrap and Aggregate L.F. 2,980 $3.30 $9,834.00 Material 2521.501 4" Concrete Walk (Pedestrian Ramp) (Medians) SF 2,684 $2.90 $7,783.60 2531.501 Concrete Curb & Gutter, Design 8618 L.F. 3,655 $8.50 $31,067.50 2531.501 Concrete Curb & Gutter, Design 8624 L.F. 585 $9.00 $5,265.00 2531.618 Truncated Domes (9 Each) (2' x 4') SF 72 $36.00 $2,592.00 e 2563.601 Traffic Control L.S. 1 $5,000.00 $5,000.00 2564.531 Sign Panels - Type C S.F. 139.5 $21.00 $2,929.50 2564.602 Pavement Message (Left Arrow) - Paint Each 3 $90.00 $270.00 2564.602 Pavement Message (Right Arrow) - Paint Each 3 $90.00 $270.00 2564.603 4" Solid Line White - Paint L.F. 920 $0.10 $92.00 2564.603 4" Double Solid Line Yellow - Paint L.F. 780 $0.20 $156.00 2564.603 24" Solid Line Yellow - Paint L.F. 50 $2.50 $125.00 2564.603 4" Broken Line Yellow - Paint L.F. 430 $0.10 $43.00 2564.603 4" Broken Line White - Paint L.F. 240 $0.15 $36.00 2564.618 Zebra Crosswalk White - Paint S.F. 1,062 $3.00 $3,186.00 2564.602 Pavement Message (Left Arrow) - Epoxy Each 3 $100.00 $300.00 2564.602 Pavement Message (Right Arrow) - Epoxy Each 3 $100.00 $300.00 2564.603 4" Solid Line White - Epoxy L.F. 920 $0.25 $230.00 2564.603 4" Double Solid Line Yellow - Epoxy L.F. 780 $0.25 $195.00 2564.603 24" Solid Line Yellow - Epoxy L.F. 50 $8.00 $400.00 2564.603 4" Broken Line Yellow - Epoxy L.F. 430 $0.25 $107.50 2564.603 4" Broken Line White - Epoxy L.F. 240 $0.25 $60.00 2564.618 Zebra Crosswalk Wh.ite - Epoxy S.F. 1,062. $4.50 $4,779.00 2565.616 Revise Signal System Sys. 1 $43,000.00 $43,000.00 2573.502 Silt Fence L.F. 3,200 $5.00 $16.000.00 2575.501 Seeding Acre 1.84 $500.00 $920.00 2575.502 Seed M ixtu re 260 Lbs. 154 $2.00 $30B. 00 2575.502 Seed Mixture 310 Lbs. 3 $3.00 $9.00 2575.505 Sodding. Type Lawn, w/4" Topsoil S.Y. 2,640 $3.30 $8,712.00 2575.511 Mulch Material, Type 1 Ton 3.4 $200.00 $680.00 2575.519 Disk Anchoring Acre 1.66 $90.00 $149.40 2575.531 Commercial Fertilizer Analysis 24-0-10 Lbs. 688 $0.40 $275.20 Street, Curb and Gutter, Drainage Pipe, Driveways Subtotal $585,937.90 e SHORT ELLIOTT HENDRICKSON INC. Page 1 of 2 SL0 Item No. Descriotion Unit ~ Unit Price Total Price e Sanitary Sewer 2451.607 Crushed Rock (Pipe Foundation) MnlDOT 3149.2H C.Y. 126 $13.60 $1 ,713.60 2503.602 Connect to Existing Sanitary Sewer Each 1 $550.00 $550.00 2503.602 6" Pipe Plug Each 3 $70.00 $210.00 2503.603 6" PVC SDR 35 Sanitary Sewer (16' to 19' Deep) L.F. 594 $29.00 $17,226.00 2506.602 Construct Sanitary Manhole Design 4007 Each 3 $2,300.00 $6,900.00 2506.603 Construct Sanitary Manhole (Extra Depth) L.F. 20.9 $180.00 $3,762.00 Sanitary Sewer Subtotal $30,361.60 Stonn Sewer 2104.501 Remove Pipe Sewer (Storm) L.F. 60 $6.40 $512.00 2104.509 Remove Catch Basin Each 2 $150.00 $300.00 2104.509 Remove Pipe Apron Each 2 $150.00 $300.00 2104.523 Salvage & Reinstall Casting Each 2 $300.00 $600.00 2501.515 12" RC Pipe Apron wfTrash Guard Each 2 $350.00 $700.00 2503.541 15" RC Pipe Sewer Design 3006 CI V L.F. 647 $32.00 $20,704.00 2503.541 16" RC Pipe Sewer Design 3006 CI V L.F. 692 $34.00 $23,526.00 2503.541 21" RC Pipe Sewer Design 3006 CI V L.F. 26 $35.00 . $980.00 2503.541 12" RC Pipe Sewer Design 3006 CI V (Catch Basin Lead) L.F. 202 $30.00 $6,060.00 2506.502 Construct Drainage Structure Design 46-4020 Each 6 $3,000.00 $16,000.00 2506.502 Construct Drainage Structure Design Special (Type 477) Each 13 $1,500.00 $19,500.00 2511.501 Random Riprap Class II wfType III Fabric C.Y. 5.6 $100.00 $560.00 2573.530 Inlet Protection Type B or C Each 13 $60.00 $760.00 Stonn Sewer Subtotal $92,524.00 Water Main 2504.602 Connect to Existing Water Main Each 2 $650.00 $1,300.00 2504.602 Hydrent (Waterous WOO7-100) Each 2 $2,100.00 $4,200.00 2504.602 6" Gate Valve and Box Each 2 $670.00 $1,740.00 2504.602 6" Gate Valve and Box Each 4 $1,200.00 $4,600.00 e 2504.603 12" Gate Valve and Box Each 3 $2,000.00 $6,000.00 2504.603 6" PVC C-900 DR 16 Hydrant Leads wfTracer Wire L.F. 45 $21.60 $972.00 2504.603 6" PVC C-900 DR 16 Water Main wfTracer Wire L.F. 242 $23.50 $5,667.00 2504.603 12" PVC C-900 DR 16 Water Main wfTracer Wire L.F. 1,472 $35.30 $51,961.60 2504.606 Water Main Fittings Lbs. 1,006 $6.00 $6,064.00 Water Main Subtotal $84,724.60 TOTAL ESTIMATED CONSTRUCTION COST $793,548.10 e SHORT ELLIOTT HENDRICKSON INC. Page 2 of 2 9lb) C/tyOf~ ~ Denver Ave SE Improvements & Bonding Program Update May 9, 2006 2006 Bonding Program Original Estimate ESTlIlATEOCOSJS DESCRIPTION $ 1,861,300 Entire program for 2C06 and 2007 $ 812,800 FarrDe\lllopmertlSr. HousinglRidgewater S. Grade Trail, Crack Sealing, Patching, Shady 235,600 Ridge Area Seal Coat, Clark St 892 ,000 Nortl'lNoods Part area. Required by 2008 198,400 Goebel & Milwaukee 310,000 Lewis, Hanson, Southview 315,000 Coldlremperate storage, fuel & safely improvements 4,645,100 PROJ,ECTS Highway 7 Denver Ave Traillsidewa Iklover1ay HE Trunk Stonn Sewer Street Recon Projects Pavement Rehab Projects HA TS Facility TOTAL OPTIONS FOR REACHING TARGET Highway 7 NE Trunk Storm Sewer HATS Faciflty Total Potential Deducts Potential 2006 Bord Amour; DEDUCT 658.469 65% of project in 2006. resl in 2007 812,800 Delayuntil2007 315,000 Furd from other alternatives 1,766,269 2,858,831 2006 Bonding Program wlo Denver Ave SE ESTlMATmCOSTS-DESCRlPTlOH $ 1,881 ,300 Entire prClgl1lm for 'XI)B and?OO7 S - FaIT De'.elopmertlSr. Hoosil'"9'Ridgewater S. Gnde Trail, Crack Seating, Patching, Shady 235,600 Ridge Area Seal Coat, C1ar1l: St 692,000 Norttmoods Parle area. Required by 2008 $--------- G911bel X. '11 'llldkee Lewis, Solth'oiew, Goebel St, Milwaukee, Goebel Cr, 566 ,600 Spruce a, Downtown Alleys, Concrete Kerns 315,000 CoIdhemperete StOregfl, fuel & s8fetyimprovements 3.890,500 PROJErn Highway 7 Denver Ave Trail/sidewalk/overlay NE Trunk Slonn Sewer S1Fest Rnvn Pf:ojKt& Pavement Rehab Projects HA TS Facilitv TOTAL OPTIONS FOR REACHING TARGET HghNay 7 NE Trunk Storm Sewer I-lATSFacilitv Total Potential Deducts Potential 2006 Bord Amour! DEDUCT $ $ 892 ,000 ~ $ 1.207,000 $ 2.683,500 100% of proiect in 2006 Delay UIltil2007 Full:i from other alternatives Denver Ave BE Cost Analys.s Construction Costs Project Fees Property Acquisition August 2008 $ 620,239 $ 148,867 ? CII..ge 34.3% 34.3% Pre.ald Est $ 833,226 $ 199,974 $ 94,000 Totals ? 769,096 $ 1,127,200 PROJECTS Highway 7 Denver Ave 2006 Bonding Program Revised EsUmate ESllMATED COSTS DESCRIPTION $ 1,861,300 Entire program for 2006 and 2007 S 1,103,000 Farr OelCllopmertlSr. HouaingiRldgewalel 5. Gfade Trail, Crack Sealing, Patching, Shady $ 235,600 Ridge Area Seal Coat, C1arle 5t $ 892,000 Northwoods Par1l: area. Required bV 2006 $--------- Clllll:lell t1i1 '311kell lewis. S~h"'ew, Goebel St, MtlwalAlee, Goebel Cr, $ 566,600 Spruce Q, OowrtCM'l'l Alleya. Conctete lems $ 315,000 CoId1tempersfestorsge, fue/& s8fetyimprovements $ 4,993,500 Trail/sidewalk/overlay NE Trunk 8tonn Sewer Snet ReGgn ProjeGts Pavement RehOlb Projects I1ALSh<:iJjty TOTAL OPTIONS FOR REACHING TARGET Highway 7 NE Trunk Storm Sewer HATS Faciitv Total Potential Deducts DEDUCT $ 656,500 65% of project in 2006, rest in 2007 $ 892.000 Delay unlil2007 ~ Fuoo from other alternatives $ 1,866,500 $ 3,126,000 Potential 2006 Bord AmoLri Other Issues/Comments . Rehab projects subject to change based on public input . Assessment amounts may vary . Portion of Denver Ave assessments possibly deferred (Rigdewater College) & Farr Dev. assessments allocated over 5 years . TH 7 Central bonding may vary per Mn/DOT payment schedule . City will work on "value-engineering" to lower construction costs for Rehab Projects & Denver Ave . Additional projects may be addressed with Stonnwater Utility Funds (Underwood Dr., etc.) 1 9Lb) - e ~ . , ~. RE , 6<'. Hutchinson Community Video Network, Inc. 100 Jefferson Street Southeast Hutchinson, MN 55350 APR 0 5 2006 April 3, 2006 Gary D. Plotz Hutchinson City Administrator City of Hutchinson 111 Hassen Street SE Hutchinson, MN 55350 RE: HCVN and Public Access Issues Dear Gary: I believe I provided to you a few weeks ago the most recent version of the proposed agreernent between HCVN and the City of Hutchinson. Since much of the agreernent concerns the recently cornpleted upgrade to the video and audio capabilities of the city council chamber, I think it would be a good idea to get the paperwork signed and filed. If you find the agreement to be in satisfactory form, I would appreciate it if you would forward it to the city council for approval and execution and I would be happy to drop by and sign it on behalf of HCVN. In fact, if you will let me know the city council rneeting at which this agreernent will likely be considered, I would be happy to sign the agreement in advance of the city council rneeting. I spoke with public access coordinator Mark Schramm about issues that are not covered by the agreernent, which largely center around the expense associated with providing persormel and equipment to record, and later broadcast, workshops and other special events. I have asked hirn to put together a proposal as to the charges associated with such work and I will forward those to you once I receive the information. Finally, when I stopped by on Thursday I asked Mark to show me some of the programming that is now possible frorn the city council charnber as a result of the video and audio upgrade as described above. I hope that the city council and city staff are as irnpressed with and pleased with, the results as I was. q le-J - e e ," f Gary D. Plotz April 3, 2006 Page Two When I recall the quality of the video from what is now nearly 20 years ago, when public access first became committed to providing video coverage of city council meetings in partnership with the City of Hutchinson, I arn struck by how far we have come. I know the board joins me in expressing our satisfaction in the continued partnership of the City of Hutchinson and the Hutchinson Video Community Ncm'ork, Inc. in providing high quality public access video to the residents and the surrounding areas. With warm personal regards, I rernain, G. q[0 e AGREEMENT This agreement is made and entered into this _ day of 2005, by and between the City of Hutchinson, (Hutchinson), a City Municipal Corporation and Hutch Community Video Network, Inc., a/kIa Hutchinson Community Video Network, Inc., (HCVN). RECITALS 1. Hutchinson, a Mirmesota municipal corporation, has granted franchises to multiple business entities for the purpose of providing cable and video delivery to the residents of the Hutchinson area; 2. HCVN, a Mirmesota not-for-profit corporation, provides public access opportunities for residents of the Hutchinson area interested in producing video for cable television delivery; 3. HCVN and Hutchinson cooperate with each other in cormection with various projects and other mutually beneficial activities; e 4. HCVN and Hutchinson desire to enter into a written agreement to memorialize some ofthose joint activities that are mutually beneficial to both parties. Now Therefore It Is Agreed By And Between The Parties: 1. Upgrade of City Council Chamber Video and Audio Facilities. Hutchinson desires to upgrade the video and audio equipment and video and audio services generally, within the council chambers located at III Hassan Street Southeast, Hutchinson, Minnesota. At Hutchinson's sole cost, Hutchinson will purchase pursuant to City policy all of the necessary equipment to upgrade video and audio systems in the council chambers. Hutchinson will at all times operate and maintain all such equipment and shall be responsible for replacement of the equipment when, in Hutchinson's sole judgment, replacement is necessary. The cost of the upgrade is approximately $28,500. Hutchinson intends to pay for the upgrade by transferring approximately $15,000 in rent receipts, paid by HCVN pursuant to a separate lease agreement between HCVN and Hutchinson, and to secure the balance from other City funds. e qCej e 2. HCVN Cooperation With Respect to Equipment. The parties to this agreement recognize that HCVN has some expertise in the installation and use of video and audio equipment. HCVN agrees to provide assistance in the purchase and installation of video and audio equipment as specified in paragraph one of this Agreement. The parties agree that such assistance will be at no cost to Hutchinson. The parties also agree that the extent and nature of the cooperation and assistance extended by HCVN shall be in the sole discretion of HCVN and that HCVN and its employees are not employees of Hutchinson in connection with any services rendered. 3. Continuing Cooperation. HCVN presently provides, at no cost to Hutchinson, the necessary personnel to transmit video and audio of regular and special city council meetings (but not including workshops and other special events) to the cable franchise holders serving residents of the Hutchinson area. The parties agree that HCVN shall continue to provide such services at no cost to Hutchinson. The parties also acknowledge that there are other services provided by HCVN to Hutchinson in connection with transmitting video and audio signals and that the parties are continuing to discuss how best to facilitate continuing these services. The parties agree to continue these discussions. e 4. HCVN Capital Acquisitions. The parties acknowledge that pursuant to cable franchise agreements between Hutchinson and cable franchise providers Hutchinson has received payments totaling approximately $40,000. The parties agree that the intent associated with the acquisition of these funds has been, and is, to provide assistance to HCVN in purchasing and upgrading equipment used in providing public access service to the residents of Hutchinson. The parties agree that Hutchinson will continue to be the custodian and dispersing agent of these monies. The parties also agree that these funds may be used only for the purchase of equipment associated with, and in furtherance of, the goal of providing improved public access for the benefit of the residents of Hutchinson. The parties acknowledge the disbursement of these funds will occur only upon submission by HCVN of receipts and other proof of payment as Hutchinson may reasonably require, establishing that the funds are to be used for the purposes specified in this Agreement. Purchases in larger amounts may be handled by the parties by separate agreement. Any equipment or capital acquisitions acquired by HCVN, and reimbursed by Hutchinson pursuant to this agreement, shall be the property of HCVN and maintenance, use and ultimate replacement of said equipment shall be in the sole discretion of HCVN. The parties acknowledge that while HCVN will use best efforts to purchase equipment at competitive prices, HCVN is not a municipal entity and is not subject to statutory municipal bidding requirements.. e qL0 e 5. Rent. The parties acknowledge a separate agreement entered into by and between the parties in connection with the lease of certain space at the Hutchinson City Center by HCVN from Hutchinson for HCVN operations. Although such decisions are in the sole discretion of Hutchinson, Hutchinson intends to accumulate rental payments made by HCVN, and to separately account for such payments, to provide necessary revenues for future video and audio equipment upgrades for the council chambers located at the City Center. 6. Termination of Agreement. Either party may terminate this Agreement by thirty (30) days written notice to the other party. Notice to Hutchinson shall be given to: City Administrator Hutchinson City Center III Hassan Street Southeast Hutchinson, MN 55350 e Notice to HCVN shall be given to: HCVN Public Access Coordinator Hutch Community Video Network, Inc. 100 Jefferson Street Southeast Hutchinson, MN 55350 In Testimony Whereof The Parties Hereto Have Set Their Hands The Year And Date First Above Written. City of Hutchinson Hutch Community Video Network, Inc. By: Its: By: Its: e Attest: Gary D. Plotz City Administrator q~ Page 1 of2 Gary Plotz From: G. Barry Anderson [gbafam@frontiernet.n~t) Sent: Wednesday, August 03, 20059:25 PM To: 'barry anderson'; mdtorger@hutchtel.net; swcook@hutchtel.net; Gary Plotz; Tom Kloss; 'B. Paul Otte'; 'Don Hansen'; 'Mark Guggemos'; hcvn@hutchtel.net; engster@hutchtel.net Subject: Meeting summary; fonnal agreement to follow. Probably. e e This email is intended to summarize the results of the joint meeting last week of the board of directors of Hutchinson Community Video Network, Inc., and representatives of the City of Hutchinson. It is not intended to be a complete summary or minutes of the meeting. Those in attendance included HCVN board members Mark Guggemos, Don Hansen, Cliff Eng, Marlin Torgerson, Barry Anderson and HCVN coordinator Mark Schram. Representatives of the city in attendance included Gary Plotz, Tom Kloss, Ken Merrill, and Mayor Steve Cook. We discussed the proposed upgrade to the video system in the council chambers. We also discussed the present status of the video technology fund as recorded in the City's budget and financial records. That fund currently has about $55,000 in assets, and was created initially with $40,000 in capital provided by the two cable franchise holders presently operating in and around the City of Hutchinson. Those funds were paid pursuant to a franchise agreement between the City and the franchise holders. The additional approximate $15,000 is the result of rent payments made by HCVN to the City of Hutchinson pursuant to first an oral, and now written, agreement (executed in 2001). e We agreed as follows: e e 1. The City would purchase pursuant to city policy all of the necessary equipment to upgrade the video system in the council chambers. The details of this purchase are set out in writing elsewhere, but the cost is projected to total around $28,500. Of this amount, about $11,500 is for presentation equipment (podium, digital projector and the like) and approximately $17,000 is for direct video equipment. 2. The City will own all of the equipment purchased and installed as part of the council upgrade. Although HCVN will operate the equipment, maintenance and replacement of the equipment, when this becomes necessary, shall be the responsibility of the City. 3. HCVN will continue to provide, at no cost to the city, necessary personnel to distribute the video of all special and regular city council meetings. All such personnel are employees or contractors of HCVN and are not City employees. 4. The City will apply the $15,000 in rent receipts to the $28,000 in costs and will secure the balance of the necessary monies (approximately $13,000) from other non HCVN related funds. 5. HCVN will continue to pay rent and utility expenses as is provided in greater detail in the 2001 agreement between the parties. The city intends to separately account for rent payments in order to accumulate funds , for future technical upgrades to the council chamber. 6. HCVN has provided, throughout this process, unpaid consulting services and will continue to provide such services, at no cost to the city, during the equipment acquisition and installation phase of the council chamber upgrade. 7. The parties agree that the $40,000 in lump sum franchise payments made by the two franchise holders several years ago shall be reserved for HCNV use, but only for equipment purchases. The city will continue to hold these funds and will reimburse HCVN for equipment costs as incurred. HCVN will submit receipts for such equipment following purchase and shall otherwise follow the city's reimbursement and documentation policies with respect to such reimbursement. Equipment purchased by HCVN shall remain the property of HCVN and the City agrees that the nature, type and technical detail relating to such equipment is in the sole discretion of HCVN. e 5/1/2006 1 (~) Page 2 of2 The parties also agreed that a more detailed written agreement will be prepared by HCVN and submitted to the City Council for approval, but the above summary is sufficient to begin implementation of the agreement. e e e e e e 5/1/2006 Glee) REAL ESTATE PURCHASE AGREEMENT e Panies. This Purchase Agreement is made and effective on the last date e:o;:ccuted below by and behveen Miller Manufacturing Company, Inc., a MlJUlesota corporation, ("Seller"), and the City of Hutchinson. a Minnesota mUlllcipal corporation, ("Buyer"). OfTer/ AceeDlanee. Seller agrees to convey real property in Meeker County, Minnesota, as indicated by the legal description described. hereto: Lots 14 & IS. Block 6. Village ofDassel Lots 16 & 17. Block 6. VIllage of Dassel Price and Terms. The purchase price for the proeprly shall be one hundred sevenly-five thousand dollars and no cents ($175,000.00) which the Buyer agrees to pay in cash or by certified check or bank draft on the date oflhe closing and upon delivery of the deed as hereinafter provided. Buyer shall cause three thousand five hundred dollars and no cents ($3,500,00) of this amount as eamest mOlley to be deposited in a segregated interest-bearing account of the title company closing this transaction within three business days of the execution of this purchase agreement. All interest on the earnest money shall be added to and become part of lhe earnest money. (Iosine Date and Contineencies. For a period of 90 days following the execution of this purchase agreement, Buyer shall have an opportunity to conduct investigations of the property as described below, Buyer, at its option, may extend this contingency period by a period of 60 days. The obligation of the Buyer to complete the transaction contemplated under this purchase agreement is specifically contingent on and the Buyer satisfying itself that (here are no significant environmental or other problems affecting the property. The Buyer shall be the sole judge of Ihe fitness of the condition of the property. The closing of this transactlOll shall take place wilhin 30 days of the end of the contingency perloLi and, in any event, not later than July], 2006. Deed. At closing, Seller shall execute and deliver a Warranty Deed conveying title of record, subject to building_and zoning laws, ordinances, state and federal regulations, exceptions to title which constitute encumbrances, restrictions or easements of record. - Assessments. Seller shall pay. on date of dosing aU installments of special assessments certified for payment with the real estate taxes due and payable in the year of closing. Seller shall pay 011 the date of closing all of the special assessments levied as of the date of this purchase agreement Seller shall provide for payment of special assessmenl'i pending as of the date of Ihis purchase agreement for improvements that have been ordered by lhe Dassel City Council or other governmental assessing authorities. As of the date of this purchase agreement, the Seller represents that the SeHer has not received a notice of hearing of a new public improvement project from any govemmental assessing authority, the costs of which project may be assessed against the property. If a special assessment becomes pending after the date of this purchase agreement and before the date of closing, Buyer may, at Buyer's option require the Seller to pay the pending special assessment (or escrow for payment of the same) or the Buyer may declare Ihis purchase agreement null and void by notice to the Seller and any earnest money shall be refunded to the Buyer. Seller shall also have the right to cancel this purchase agreement and refund all earnest monies to Buyer if a special assessment becomes penduJg after the date of this purchase agreement and before lhe date of closing if, in the judgment of the Seller, the new levied special assessment makes this transaction unfeasible. Seller shall pay on the date of closing any deferred real estate taxes (including "green acres" ta'l.es) under Minnesota Statute ~273.I.ll or special assessments payment of which is required as a result of the closing of this sale Re3l estate taxes due and payable in the year In which this transaction is dosed shall be prorated bet\....een the Buyer and Seller. Buyer shall pay real estate taxes due and payable in the year following closing and thereafter. Seller makes no representation concerning the amount of future real estate taxes or of future special assessments. DamaQ:es to Real Prooertv If the real property is substantially damaged prior to closing, this purchase agreement shall terminate and the earnest money shall be refunded to Buyer. If the real property is damaged materially but less than substantially prior to closing, Buyer lllay rescind this purchase agreement by notice to Seller within tv,ienty-one (21) days after Seller notifies Buyer of such damage, during which 21-day period Buyer may inspect the real property, and in the event of such recission, the earnest money shall be refunded to Buyer. Seller's Lien Warrants Seller warrants that there has been no labor or material furnished to the property for which payment has not been made Condition ofProoertv. Seller shall remove all debris and all personal property not included in Ihis sale frolll the property before possession date. Seller has not received any notice from any governmental authority as 10 the existence of any Dutch elm disease, oak wilt, or other disease of any trees on the property. UpOll execution of this purchase agreement, Seller will deliver to the Buyer true and correct copies of all records effecting the property and its ownership, condition and use including, without limitation, copies of all surveys, soil tests, environmental studies and reports, market studies, appraisals, tax records, governmental permits and correspondence either in the Seller's possession or immediately available to Seller. e Seller knows of no hazardous substances or petroleum products having been placed, stored, or released from or on the property by any person in violation of any law, nor of any underground storage tanks having been located on the property at any time, except as [allows: Notwithstanding Buyer's environmental investigations of the property, Seller does nol warrant and represent to Buyer 'hat there have been no acts or occurrences upon the property that have caused or could cause hazmdous substances or pelroleum products to be released or discharged into the subsoil or ground water of the property or q(d) - e . other property in the area. Seller does not represent and '..'arrant to Buyer that the properly is free of hazardous substances and is 110t subject to any "superfund" type liens or claims by governmental regulatory agencies or third parties arising from the release or threatened release of hazardous substances in, Oll, or about the property Seller kno\\fs of no wetlands, flood plain, or shoreland on or affectlllg the property_ Seller's warranties and representations contained in Ihis section shall survive the dehvery DE the deed provided thaI any notice ofa defect or claim of breach Of\1,iarranty must be in writing_ Any such notice with respect to matters referred to in this section must be given by the Buyer to the Seller within one year of the date of closing or they will be deemed waived. The conditions of the conveyance of this properly set forth in the Price and Tenns section of this agreement shall aLso survive the delivery of the deed. Buyer shall have the right to have inspections of the property conducted prior to closing. Unless required by local ordinance or lending regulations, Seller does not plan to have the property inspected. Other thall the representations made in this paragraph, and by any contingencies, the property is being sold" AS IS" with 110 express or implIed representations or warranties by the Seller as to physical conditions or fitness for any particular purpose. Disclosure of Not~ Seller has not received any notice from any governmental authority as 10 violation of any law, ordinance or regulation. If the property is subject to restrictive covenants, Seller has not received ,my notice from any person as to a breach of the covenants. Seller has not received any notice from any governmental authority concerning any eminent domain, condemnation, special taxing district, or rezonlllg proceedings. Access Prior to Closinl!. By this purchase agreement, Buyer does not acquire any right of possession of the property, license, or easement. However, Buyer does have a right of entry to conduct inspections and investigations of the property as stated in this agreement. This right of entry shall also include the Buyer's agents, surveyors, engineers, and site evaluators for the purposes of testing, measuring and evaluating the condition of the parcel. Buyer shall indemnify and hold Seller hannless from any and all liens, claims, liabilities or charges incurred or caused by Buyer's contracts with surveyors, engineers, and site evaluators, which indemnity shall include any costs and disbursements incurred by Seller in any defense thereof. Possession. Seller shall deliver possession of the property not later than July I, 2006, the date of closing; or such earlier time as the Seller is capable of executing the deed Examination of Title. Upon the execution of tlle purchase agreement, Seller shall, at its expense, deliver to Buyer a current commitment for an owner's policy of title insurance ("title commitment") covering the property issued by the title company. Seller shall also, at its expense, obtam and deliver to Buyer together wilh the title commitment. UCC searches covering the Seller and the property. Warranties and Representations of Seller. By executing this agreement, Seller represents and warrants that the Seller is the sole owner of the property and tltat there is no actual pending or threatening legal action with respect 10 the property. Seller also warrants that there are no olher contracts for deed, agreements, and options of first refusal affecting the property. Finally, the Seller warrants there are no violations of applicable govenunental laws, ordinances or regulations pertaining to the property. Closine. Costs. Seller shall pay all costs and expenses necessary to place title in the condition represented by Seller. Seller shall pay the costs of the title commitment. Seller shall pay any State deed ta'< due and payable with respect to the Warranty Deed conveying the property. Buyer shall pay the costs of recording the conveyance instruments (md the premium for any policy of title insurance which Buyer elects to purchase. Seller and Buyer shall share equally the closing fee charged by a title company. All other costs ;md expenses with respect to the property shall be proftlted between the Seller and Buyer as is customary as of the closing date. Each party shall pay its respective attomey's fees and professional costs with respect to the negotiation and closing of the purchase. Seller shall pay any commission or fee payable to Seller's broker or agent if any. Minnesota Law. This contract shall be governed by the laws of the State of Minnesota. Well Disclosure. (Check one of the following:) Seller certifies that Seller does not know of any wells on the property. = Wells on the property are disclosed by the Seller on the attached Well Disclosure [OInt. Closin2:. Closing shall be at some mutually agreeable location. At closing, Seller and Buyer shall disclose their Federal Tax IdentificEltion numbers for the purposes of completing state and federal lax forms Breach of ContractlLiauidated Damaees. The parties herein agree that the sole remedy for any and all claims of breach of contract arising out of the uon-performance or breach of this purchase agreement shall be the earnest money paid by buyer and the accrued interest thereon, if any. .~~ iP Mi ler Manufacturin~ Company, Inc. BUYER . ~ ~ '" l-....>>Q lh "-.,1...) C ...'tt~ Steven V. Cook, Mayor City of Hutchinson Gary D. Plotz, City Administrator City of Hutchinson ~(d)