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cp09-13-2006 c . AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, SEPTEMBER 13,2006 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION - Rev. Kevin Oster, Our Savior's Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF AUGUST 22, 2006 Action - Motion to approve as presented 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JUNE 26, 2006 2. CREEKSIDE ADVISORY BOARD MINUTES FROM MAY 17, 2006 3. HUTCHINSON AIRPORT COMMISSION MINUTES FROM APRIL 27, 2006 4. FIRE DEPARTMENT MONTHLY REPORT FOR AUGUST 2006 . 5. BUILDING DEPARTMENT MONTHLY REPORT FOR AUGUST 2006 6. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR JULY 2006 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13018 (REVISED) - REVISED RESOLUTION CHANGING CONDITIONS OF APPROVAL TO REQUIRE PARKING TO BE PAVED WITHIN THREE YEARS 2. RESOLUTION NO. 13032 - RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY 3. RESOLUTION NO. 13033 - RESOLUTION FOR PURCHASE (HELP DESK SOFTWARE, BIODlESEL AND UNLEADED GASOLINE) 4. RESOLUTION NO. 13034 - RESOLUTION AUTHORIZING GRANT APPLICATION TO MINNESOTA INVESTMENT FUND AND CALLING FOR PUBLIC HEARING (WARRIOR MFG. LLC PROJECT) 5. RESOLUTION NO. 13038 - RESOLUTION SETTING INTEREST RATE FOR 2006 ADOPTED ASSESSMENT ROLLS . 6. ORDINANCE NO. 06-0444 - AN ORDINANCE V ACA TING EASEMENTS LOCATED BETWEEN 705 AND 715 PARK ISLAND DRIVE SW IN STEARNS WOODS ADDITION (SECOND READING AND ADOPTION) (c) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC HEARING FOR SEPTEMBER 26,2006, AT 6:00 P.M. TO PRESENT FINAL REPORT ON FRANKLIN GROVE SCDP PROJECT CLOSEOUT . . . CITY COUNCIL AGENDA - SEPTEMBER 13. 2006 (d) APPOINTMENT OF MICHAEL RETTERA TH TO P ARK, RECREATION, COMMUNITY EDUCATION BOARD TO AUGUST 2009 (e) CONSIDERATION FOR APPROVAL OF SUPPORTING HUTCHINSON UTILITIES COMMISSION'S PARTICIPATION IN THE PUBLIC POWER'S NATIONAL TREE PROGRAM (f) CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR MCLEOD COUNTY VOITURE 414 ON SEPTEMB ER 23, 2006, AT MCLEOD COUNTY FAIRGROUNDS (g) CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR AMERICAN LEGION POST 96 ON OCTOBER 14,2006, AT MCLEOD COUNTY FAIRGROUNDS (h) CONSIDERATION FOR APPROVAL OF ADVERTISING FOR WASTEWATER TREATMENT FACILITY ADMINISTRATION BUILDING IMPROVEMENTS (i) CONSIDERATION FOR APPROVAL OF JOINING THE MINNESOTA CITIES STORM WATER COALITION G) CONSIDERATION FOR APPROVAL OF CONSULTING CONTRACT WITH WOLD ARCHITECTS AND ENGINEERS FOR HATS STORAGE FACILITY Action - Motion to approve consent agenda 7. PUBLICHEARINGS-NONE 8. COMMUNICATIONS, REOUESTS AND PETITIONS (a) CONSIDERATION FOR APPROVAL OF SETTING DATE FOR JOINT MEETING WITH SCHOOL BOARD Action - Motion to reject - Motion to approve 9. UNFINISHED BUSINESS (a) CONSIDERATION OF POLICY ON GRANT APPLICATIONS Action - 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF AUTHORIZATION FOR STAFF TO PROCEED WITH THE IMPLEMENTATION OF A RETIREMENT HEALTH SAVINGS ACCOUNTS (RSA) PROGRAM WITH ICMA FOR ELIGIBLE CITY EMPLOYEES Action - Motion to reject - Motion to approve (b) CONSIDERATION FOR APPROVAL OF AUTHORIZING LANDSCAPING PROJECT FOR THE HUTCHINSON FIRE STATION Action - Motion to reject - Motion to approve (c) CONSIDERATION FOR APPROVAL OF UTILIZING FIRE/POLICE TRAINING SITE TO HOST AREA- WIDE HAUNTED HOUSE AS REQUESTED BY HUTCHINSON FIRE DEPARTMENT AND HUTCHINSON JAYCEES Action - Motion to reject - Motion to approve (d) CONSIDERATION OF APPROVING PROPOSED LEVY AMOUNT ON BEHALF OF THE HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY 2 CITY COUNCIL AGENDA - SEPTEMBER 13, 2006 . Action - Motion to reject - Motion to approve (e ) CONSIDERATION FOR APPROVAL OF SETTING TRUTH IN TAXATION HEARING DATE (ADOPT RESOLUTION NO. 13035) Action - Motion to reject - Motion to approve (f) CONSIDERATION FOR APPROVAL OF SETTING 2007 PRELIMINARY TAX LEVY (ADOPT RESOLUTION NO. 13036) Action - Motion to reject - Motion to approve (g) CONSIDERATION FOR APPROVAL OF SETTING 2007 PRELIMINAR Y TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON HOUSING REDEVELOPMENT AUTHORITY (ADOPT RESOLUTION NO. 13037) Action - Motion to reject - Motion to approve (h) CONSIDERATION FOR APPROV AL OF PURCHASE AGREEMENT BETWEEN DELAINE ROLFE AND CITY OF HUTCHINSON Action - Motion to reject - Motion to approve (i) UPDATE ON W ASTEW A TER TREATMENT FACILITY IMPROVEMENTS FOR 2007 Action - . Gl UPDATE ON HIGHWAY 7 PROJECT Action - (k) CONSIDERATION FOR APPROVAL OF SUPPORTING CROW RIVER DAM REPLACEMENT FUNDING Action - Motion to reject - Motion to approve (I) CONSIDERATION OF SCHEDULING OF ANNUAL PERFORMANCE REVIEW OF CITY ADMINISTRATOR GARY PLOTZ Action - Motion to reject - Motion to approve (m)CLOSED SESSION UNDER M1N!'!ESOTA STATUTE I~I?05, SUBD. 3(C) TO CONSIDER PROPERTY ACQUISITION (145 2" AVENUE SE AND 115 2 AVENUE SE) Action - 11. MISCELLANEOUS (a) COMMUNICATIONS 12. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS 13. ADJOURN . 3 . MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDA Y, AUGUST 22, 2006 1. CALL TO ORDER - 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Kay Peterson, Jim Haugen, and Bill Arndt. Member absent was Casey Stotts. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION - Rev. James Rainwater, Seventh Day Adventist Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF AUGUST 8, 2006 ~O) dID OPENING MINUTES FROM AUGUST 15,2006 (S-UNIT J>.IRFORT T-;;Ai,uAR) Motion by Stotts, second by Arndt, to approve the minutes as presented. Motion carried unanimously. 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM JUNE 5, 2006 . 2. PIONEERLAND LIBRARY BOARD MINUTES FROM JUNE 15,2006 3. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD ANNUAL MEETING MINUTES AUGUST 16,2005, AND REGULAR BOARD MEETING MINUTES FROM JULY 18, 2006 4. PLANNING COMMISSION MINUTES FROM JULY 18,2006 5. CITY OF HUTCHINSON FINANCIAL REPORT FOR JULY 2006 6. CITY OF HUTCHINSON INVESTMENT REPORT FOR JULY 2006 (b) RESOLUTIONS AND ORDINANCES I. RESOLUTION NO. 13014 - RESOLUTION FOR PURCHASE (FORD F-550 AND BIODlESEL) (c) PLAJ\J'NING COMMISSION ITEMS I. CONSIDERATION OF V ACA TION OF EASEMENTS LOCATED BETWEEN 705 AND 715 PARK ISLAND DRIVE SW IN STEARNS WOODS ADDITION WITH STAFF RECOMMENDA TION AND FA VORABLE RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 06-0444 FOR SEPTEMBER 13,2006) . 2. CONSIDERATION OF A THREE-LOT PRELIMINARY AND FINAL PLAT TO BE KNOWN AS MENARDS SECOND ADDITION AND A SITE PLAN FOR THE CONSTRUCTION OF REGIONAL EYE CLINIC WITH STAFF RECOMMENDATION AND FAVORABLE Sl6L) CITY COUNCIL MINUTES - AUGUST 22. 2006 RECOMMENDATION (ADOPT RESOLUTION NO. 13016) . 3. CONSIDERATION OF A SITE PLAN FOR CONSTRUCTION OF WARRIOR MANUFACTURING AND CONDITIONAL USE PERMIT TO ALLOW OUTDOOR STORAGE LOCATED AT 1145 5TH AVENUE SE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 13017) 4. CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW A CONSIGNMENT CLOTHING STORE IN THE GATEWAY DISTRICT LOCATED AT 16919 HWY 7 EAST WITH STAFF RECOMMENDATION AND FA VORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 13019) 5. CONSIDERATION OF A LOT SPLIT LOCATED AT 1115 HWY 7 EAST WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 13021 ) (d) CONSIDERATION FOR APPROVAL OF SOLICITOR'S LICENSE FOR MIKE LOFSTEDT TO CONDUCT DOOR-TO-DOOR SALES OF INSURANCE PLANS (e) CONSIDERA nON FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR CHRIST THE KING LUTHERAN CHURCH ON SEPTEMBER 10,2006 . (f) CONSIDERATION FOR APPROVAL OF REQUESTING MUNICIPAL STATE AID VARIANCE FOR HIGHWAY 7 UNDERPASS TRAIL (g) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS - CHANGE ORDER NO.1 (2006 PAVEMENT REHABILITATION & TRAIL CONSTRUCTION, LETTING NO. 7/PROJECT NO. 06-07 & 06-09) AND CHANGE ORDER NO.5 (2005 STREETS CAPE, LETTING NO.4, PROJECT NO. 05-04 & 05-05) (h) CONSIDERATION FOR APPRO V AL OF ADOPTING REVISED ASSESSMENT ROLL FOR STATE HIGHWAY 7 (LETTING NO.1, PROJECT NO. 06-01) (i) CONSIDERATION FOR APPROVAL OF PURCHASE OF SNOW REMOVAL EQUIPMENT G) CONSIDERATION FOR APPROVAL OF ADVERTISING FOR BID FOR SOUTH MILL POND TRUNK SANITARY LINING (LETTING NO.4, PROJECT NO. 06-04) (k) CONSIDERATION FOR APPROVAL OF ADVERTISING FOR BID FOR THE MONT ANA STREET NE EXTENSION (LETTING NO. lA, PROJECT NO. 06-0IA) (I) CONSIDERATION FOR APPROVAL OF LEASE AGREEMENT WITH MARVIN WILLHITE (m)APPOINTMENT OF RUTH KIMBALL TO THE HUTCHINSON HOUSING & REDEVELOPMENT BOARD TO AUGUST 2007 Items 6(d), 6(h) and 6(i) were pulled for separate action. . Motion by Arndt, second by Haugen, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. 2 5Lo..-) CITY COUNCIL MINUTES-AUGUST 22,2006 . . Item 6(d) had further discussion. Council Member Arndt commented the necessity ofthis. Marc Sebora noted that there is no legitimacy to denying the license. Motion by Haugen, second by Stotts, to approve the solicitor's license for Mike Lofstedt. Motion carried unanimously. Item 6(h) had further discussion. Ma>,or Cook noted that the resolution previously submitted had a typographical error and a revised resolutIOn was distributed this eveninll' Kent Exner further noted that this revised assessment roll is mainly due to the water/sewer lines and clarlfying the residents that are actually served by the line. Motion by Arndt, second by Hi'lugen, to approve Item 6(h). Motion carried unanimously. Item 6(i) had further discussion. John Olson noted that the direction from the City Council during a previous Council workshop was to pay for this equipment out of the Central Garage fund. However, after further staff review, it has been recommended to consider using funds from the Public Works fund of the General Fund or using excess bond funds. Mayor Cook noted that he would be in favor of using the funds from the Public Works fund. Mot~on by ~ook, se~ond bl Stotts, to approve the purchase of this equipment using general fund dollars. Moho,; ca.ned unamITluuSJY. Marc Vaillancourt, President of Hutchinson Chamber of Commerce & CVB, presented before the Council. Mr. Vaillancourt noted that he was before the Council to discuss parking and other items related to the Arts & Crafts Festival that will be held September 15 & 16, 2006. Mr. Vaillancourt noted that because W ashington Avenue is now the detour route off of Hwy 7 & Hwy 15 some changes had to be made to the setup of the Festival. Part of this entailed eliminating approximately 50 vendor spots on Hassan Street in order to use this area for vendor loading and unloading. All of the staging ofthe vendors will be held in the Faith Lutheran l?arking lot, whereas the vendors will have to check-in during certain times. Also, new this year is designatmg a private piece of land and a city parking lot for RV parking for visitors and vendors. Council Member Arndt suggested using 5th Avenue as the detour route during the Arts & Crafts Festival. Sgt. Joe Nagel. stated that a special permit is required by M~OT for this to occur, in addition to the intersection bemg manned 24 hours/day to control traffic. This optIOn IS not encouraged by Mn/DOT. Marc Vaillancourt thanked the City and all departments involved in helping to orchestrate this event. Council Member Stotts offered the use of a trailer at the fire department for staging activities. Motion by Peterson, second by Arndt, to approve Resolution No. ] 3031. Motion carried unanimously. 7. PUBLIC HEARINGS - 6;00 P.M. (a) 2007 BUDGET DISCUSSION Dolf Moon, Parks/RecreationlCommunity Educatior Director, presented before the Council. Mr. Moon stated that the City is kicking off the 2007 budget session. Mr. Moon explained that a committee of Council Members and a few staff members have been meeting weekly for the last few months to identify needs of the budgeting cycle. Several goals and action items were identified, as well as the creation of community focus groups. Mr. Moon shared a brochure that the committee developed that outlines the keypoints of the 2007 budget. General overviews are given on long term debt, expendItures for the operating budget and revenue sources, as well as a breakdown of the enterprise funds. The committee is looking for feedback from the public regarding the publications outlining the budget. Council Member Peterson noted that the budget numbers that has been put together are preliminary and have not been adopted by the Council. Mayor Cook noted that the preliminary levy needs to be submItted to the County Auditor by September 15,2006. Once that has occurred, the levy cannot be increased, but can be decreased. . 3 S Loj CITY COUNCiL MINUTES - AUGUST 22, 2006 . Ken Merrill, Finance Director, reviewed specific information contained in the 2007 preliminary budget. The proposed budget is projected at $10,867,074. Two positions are planned to be added, which include a police officer and a finance person. Mr. Merrill then reviewed the tax levy, which is proposed at $5,467,326. Mr. Merrill reviewed the process for adopting the levy. The increase to the tax levy from 2006 is approximately 3.8%. Motion by Arndt, second by Stotts, to close public hearing. Motion carried unanimously. 8. COMMUNICATIONS, REQUESTS AND PETITIONS 9. UNFINISHED BUSINESS (a) UPDATE ON MILLER WOODS PARK . . DoIf Moon, Parks/Recreation/Community Education Director, presented before the Council. Mr. Moon explained that the City Attorney and City Engineer have reviewed some information pertaining to the Miller Woods dedication. Marc Sebora, Citv Attorne>" noted that upon his review of the park dedication deed, the northwest parcel of the park is part o{the park Itself. In additIOn, a 10 foot access was awarded as well as a narrow access on th" south slde of the park on Rolling Greens Lane. The subdivision plat does allow utihtles located throughout. Kent Exner, City Engineer, stated that a topographic survey was conducted of the parkland. Mr. Exner explained that the two utility cornpanies informed staff that the utilities have been located in their locations for decades, and some pedestals do encroach on parkland. Do1f Moon did note that a set of mailboxes owned bv the US Post Office is located in the middle of the easernent that the City currently has off of Shady Ridge Road and they will be relocating them to the right or left of the easement area. Council Member Arndt noted that he has met with Kate Severson regarding the issues she raised at the last meeting. Dolf Moon noted that his department will continue to work with property owners surrounding Miller Woods to provide screening and other amenities. Lyndon Peterson, 531 Shady Ridge Road NW, presented before the Council. Mr. Peterson noted that the Boy Scouts have laid stones in the new entrance area, however there is a significant amount of dirt around the drainage area. Mr. Peterson has concerns on how this may affect water backup. DolfMoon and John Olson noted that this drain currently ties into a City pipe, so the City is not anticipating any major issues. However, staff will review this issue and determine any potential problems. 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF AWARDING SALE OF 2006 IMPROVEMENT BONDS, GENERAL OBLIGATION WATER BONDS AND GENERAL OBLIGATION W ASTEW A TER BONDS Steve Apfelbacher, Ehlers & Associates, presented before the Council. Mr. Apfe1bacher informed the Council that the CitY. has retained its A2 rating from Moody's Investors Service. M:- Apfe1bacher then informed the CouncJ! that all the bIds receIved the lowest bId from Hams N.A. The mterest rates are on average at 4%. Mr. Apfelbacher noted that on the $3.2 million GO Improvement Bond series there is a mandatory redemption, which would require that a paying agent be designated. The cheapest service that was located was Bond Trust Services at a cost of $450/annually. Motion by Peterson, second by Stotts, to approve Resolution No. 13027, awarding sale of Series 2006A $3,230,000 general obligation improvement bonds and general obligation bonds, designating Bond Trust Services as paying agent. Motion carried unanimously. Motion by Peterson, second by Stotts, to approve Resolution No. 13028, awarding sale of Series 2006B $2.240,000 general obligation sewer revenue bonds. Motion carried unanimously. 4 5loj CITY COUNCIL MINUTES - AUGUST 22, 2006 . Motion by Peterson, second by Stotts, to approve Resolution No. 13029, awarding sale of Series 2006C $2.210,000 general obligation water revenue bonds. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF RENEWAL OF LIABILITY AND COMPREHENSIVE INSURANCE POLICES FOR 2006-2007 Jeff Borkenhagen, Insurance Planners, presented before the Council. Based on a deductible analysis put together by Berkeley Risk Administrators, Insurance Planners is recommending that the City retain the $25,000 deductible. Thus far, in 2006, the City saved approximately $79,000 by choosing the $25,000 deductible option. Mr. Borkenhagen then presented a premium breakdown from 2006 to 2007. The total premium for all policies in 2007 IS proposed at $232,533. This is a decrease of approximately 9% from 2006. Motion by Stotts, second by Peterson, to approve $25,000 deductible. Motion carried unanimously. Motion by Stotts, second by Haugen, to affirm $Imillion liability coverage. Motion carried unanimously. Motion by Stotts, second by Haugen, to approve renewal ofliabi1ity and comprehensive insurance policies for 2001i-2007 with the League of MinnesQta In<IITanCf' T'11St MC'tion ca..-ri~d ~!:Gnirr.:J;;J!Y. (c) CONSIDERATION FOR APPROVAL OF SUPPORTING MCLEOD COUNTY/CITY OF HUTCHINSON FLOOD RESTUDY . Robb Collett, Department of Natural Resources, presented before the Council. Mr. Collett delivered an update to the Council on a FEMA flood study for Mcleod County and the City of Hutchinson. Mr. Collett requested support from the CitY. in terms of access to GIS and flood simulation modeling data that the City has completed, as well as pOSSIble additional surveying work. This partnership with the DNR and FEMA will help create an updated flood control study that will be more accurate and more accessible. There is no monetary cost to the City of Hutchinson, other than staff time. Motion by Arndt, second by Stotts, to approve supporting McLeod County/City of Hutchinson flood restudy. Motion carried unanimously. (d) CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW NEW DISCOVERIES MONTESSORI TO OPERATE OUT OF CLASSROOM TRAILERS AT THE MCLEOD COUNTY FAIRGROUNDS WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDA nON (ADOPT RESOLUTION NO. 13020) . Rebecca Bowers, Planning Director, presented before the Council. Ms. Bowers explained that the request of the Charter school is to utilize land of the Fairgrounds to house four educational trailers. The site plan has been adjusted since previously submitted, such as movinlj the trailers further from the property line to the west, including the construction of a berm. A CUP is reqUlred because this area is zoned commercial, so any schools in this type of zone throughout the City would require a CUP. Council Member Arndt commented on the location of the trailers as related to the gravel road to the east. He feels it should not be quite as close as it is proposed. Rick Rysmer, architect with GE, supplier and construction consultant, presented before the Council. Mr. Rysmer explained that the proposed berm is approximately 120 feet long and 24 feet wide and a very sizeable feature. The term for the use of this land is 22 months. Dave Comad, New Discoveries Montessori Academy, presented before the Council. Mr. Conrad stated that the school would like to place the playground in the northwest comer of the area, however due to concerns of the residents, the school is proposing to work with the Fair Board to locate alternative green space for the playground. Tim Sellner, 1181 Blackbird Trail, presented before the Council. Mr. Sellner requested that more definite 5 5La.) CITY COUNCiL MINUTES - AUGUST 22, 2006 . . . plans be determined. He expressed that plans seem to change regularly and he was wondering if the trailers will be moved to the west again. Council Member Arndt suggested the trailers being 50' from the road, which would be 118' from the west property line. Mr. Rysmer suggested moving the trailers possibly an additional 20' from the road, being 32' from the road and 125' from the west property line. Kent Exner noted that typical residential setbacks are 30'. Dave Conrad noted that the school would be willing to move the F1ayground to the inner core of the fairgrounds. It was also suggested to create a berm to the west end 0 the playground on the north side. A resident of Blackbird Drive presented before the Council. The resident stated that the neighborhood is not opposed to a school, but suggested using a different comer of the Fairgrounds that is not surrounded by neIghbors. Dave Conrad noted that different locations had been looked at, but some areas are under contract by other property owners. The proposed area also has water/sewer service and has some tree protection. Motion by Arndt, second by Haugen, to approve conditional use permit to allow New Discoveries Montessori Academy to operate out of classroom trailers at the Mcleod County Fairgrounds, including a 50' setback from the gravel road. A roll call vote was taken. Haugen - aye; Arndt - aye; Peterson - any; Stotts - nay; Cook - nay. Motion failed 3 to 2. Motion by Stotts, second by Peterson, to approve conditional use permit with a 30' setback from the gravel road. A roll call .ute was taken. llaugcl1- aye; Arnot - nay; Peterson - aye; SlOtts - aye; Cook - aye. Motion carried 4 to 1. (e) CONSIDERATION OF A SITE PLAN AND CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF TWO POLE TYPE BUILDINGS LOCATED AT THE HATS FACILITY, 1400 ADAMS STREET SE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ONE DISSENTING VOTE) (ADOPT RESOLUTION NO. 13018) Rebecca Bowers, Planning Director, presented before the Council. Ms. Bowers explained that these buildings would be used for county and ci~ storage. The area would be delayed paving between the buildings to review drainage issues. DiSCUSSIOn held at the Planning Commission concerned location and design of the building on Adams Street. There was general discussion regarding the berm that is currently bein~ built parallel to Adams Street. John Olson also commented on the various locations that were conSIdered for these buildings.. : Motion by Stotts, second by Peterson, to approve site plan and conditional use permit to allow construction of two pole-type buildings located at the Hutchinson Area Transportation FacilIty, adopting ResolutionNo. 13018. Mayor Cook asked if the County building could be located next to the City building. John Brunkhorst, C~lUnty Engineer, presented before the Council. Mr.. Brunkhorst not~d that th~ location along Adams Street IS the most benefiCIal from an operatIOnal standpomt. MotIOn earned unammously. (f) CONSIDERATION FOR APPROV AL OF RESOLUTION NO. 13025 - A RESOLUTION AMENDING RESOLUTION NO. 9593, THE CITY OF HUTCHINSON HANDBOOK - PERSONNEL POLICY DATED NOVEMBER 12, I99I-SPECIFICAMENDMENTREFERS TO SECTION 14: PARENTAL LEAVE Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing explained that the City is required to grant family and parental leave to employees to care for their spouse or parentwith a qualifying serious medical condition. Employees have had the option to take this leave unpaId or b~ using accrued vacation time. A new federal law requires employees to take accrued sick leave for famIly and parental leaves such as these. This policy would require employees to take sick leave to care for their spouse, child or parent, in essence requiring employees to take accrued time before taking unpaid time. ThIs requirement cannot be imposed for the birth, adoption or placement of a child. Motion by Stotts, second by Arndt, to approve Resolution No. 13025, amending the City of Hutchinson personnel policy related to parental leave. Motion carried unanimously. (g) DISCUSSION OF SETTING DATE FOR ANNUAL CITY RECOGNITION EVENT 6 5Loj CITY COUNCIL MINUTES - AUGUST 22, 2006 . Brenda Ewing, Human Resource Director, asked that the Council consider a date for the event as well as the structure of the event. In the past, the structure has included a meal, short program, and beverage tickets. Motion by Stotts, second by Arndt, to set annual City recognition event for September 21,2006, at 5 :30 p.m. with the same structure as last year (including meal, short program and beverage tickets). Motion carried unanimously. (h) CONSIDERATION OF SETTING COUNCIL WORKSHOP FOR CONTINUED DISCUSSION OF 2007 GENERAL AND ENTERPRISE FUND BUDGETS (pROPOSED DATE: AUGUST 29,2006 AT 3:30 P.M.) Mayor Cook noted that he feels the Council also needs to firrish discussion on the Capital Improvement Plan. Motion by Arndt, second by Haugen, to set Council Workshop for discussion of2007 general and enterprise fund budgets for August 29, 2006, from 3:30 p.m. - 5:30 p.m. Motion carried unanimously. (i) CONSIDERATION OF POLICY ON GRANT APPLICATIONS Gary Plotz, City Administrator, noted that historically staffhas placed grant applications on Council agendas to make the Councij aware of the application reqUIrements and the structure of the funding lmatches, restrictions, etc.). Some instances have not allowed the opportunity to place these topics on agendas for consideration. Staff is proposing that a formal policy be adopted requiring that grant applications be authorized by the City Council in advance of their submittal. Mayor Cook noted that this policy should not affect the time line application processes if pre-planning and preliminary discussions are held with the Council. Council Member Stotts did commend city staff on ?btaini!lg g:ants. This policy is not to prohibit processes but just to make the Council aware of projects staff IS consldenng. . Motion by Peterson, second by Arndt, to table this item to the next Council meeting. Motion carried unanimously. 11. MISCELLANEOUS (a) COMMUNICA nONS 1. CONSIDERATION OF ACCEPTING BID AND AWARDING CONTRACT - LETTING NO. 11, PROJECT NO. 06-13 (AIRPORTT-HANGAR) John Olson, Public Works Superintendent, requested the Council accept the bid and award the contract to Midland Bifold Doors in the amount of$277,300.00 to construct the 8-unit T-han&ar at the murricipal airport. The urgency of this approval is due to the deadline of September 5, 2006, bemg imposed by the FAA to submit the application and receive federal funding for the project. The City's portion of this project will be $19,000. The City will see its return on investment in 18 months. Motion by Stotts, second by Haugen, to award the bid to Midland Bifo1d Doors in the amount of $277,300, rejecting alternate 1 and accepting alternate 2, contingent upon receiving federal grant funding. Motion carried unanimously. Motion by Stotts, second by Arndt, to authorize Mayor Steve Cook and City Admirristrator Gary Plotz to execute the grant agreement. Motion carried unanimously. . John Olson noted that mosquito spraying has been completed. If the City should wish, Professional Mosquito Control can be in place to apply more applicatIOns. Bill Arndt - Council Member Arndt, as a member of the Fair Board, thanked City staff in assistance with the County Fair. 7 5 eo.) CITY COUNCIL MINUTES - AUGUST 22, 2006 . Gary PIotz- Mr. Plotz mentioned that a Creekside Advisory Board meeting will be held tomorrow at 4:15 p.m., a meeting with school officials will be held Thursday at I2noon, and a Wage Committee meetin~ will be held August 31, 2006, at 3 :00 p.m. Mr. Plotz noted that Mayor Cook has proposed some minor revIsions to the salary matrix. Ms. Peterson requested a written proposal be submitted by Steve Cook and discuss his suggestions at a later time, as opposed to at the August 31 Wage Committee meeting. Kent Exner - Mr. Exner noted that the new bridge should start to be put in place on Hwy 15 next week. Two shifts will be put in place working 16 hour days. Concrete pavement is scheduled to begin September 5th. 12. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Peterson, second by Stotts, to pay claims, appropriations and contract payments. Motion carried unanimously. 13.ADJOURN . . Motion by Arndt, second by Peterson, to adjourn at 8:45 p.m. Motion carried unanimously. 8 sLaj Minutes Hutchinson Public Library Board . June 26,2006 Members present: Julie Jensen, John Hassinger, Ann Vance, Kay Peterson, Janet Vacek and Mary Henke, Ex-Officio Members absent: Yvonne Johnson and John Paulsen President Julie Jensen called the meeting to order. The minutes of the April 24th and May 22"" meetings were reviewed and approved. Report: Joyce Beytien, President of the Friends of the Hutchinson Public Library, gave a report with emphasis on the following points. L Friends group began in 1989. 2. Purpose and function was discussed. 3. Have 50 members ,1. Friends serve Bums M~.nor resirlent., by providinl! books 5. Sponsor and/or provide funding for a variety oflibrary progranuning Old Business: . 1. Budget request for 2007 from cities and counties is being submitted. A 12% increase is requested. The library's needs will be brought to city focus groups. 2. Services for non-English speaking residents A. Mary has talked with Julie Mischke, Ridgewater College Adult Basic Education instructor, about resource needs. There is a need to help register people for library cards. Library may have a role in citizenship issues once legislation is completed. B. Pioneerland Library System is working on a Mardag grant for services to Hispanic and Somali residents. C. On July 14, Mary and Julie will attend a Spanish Language Outreach workshop New Business: 1. Sherry Lund, Children's Librarian, presented summer plans for the reading program. Businesses have been most helpful in providing incentives. This year, 451 children have signed up so far. Thursday's Stories in the Park draws up to 100 children and parents. The programs serve children from 2-14 years of age. 2. For future board meetings, the agenda, minutes and reminder will be mailed 3-4 days before the meeting date. 3. The following people will serve as officers for the coming year; Julie Jensen President John Paulsen Vice-President John Hassinger/Janet Vacek Co-Secretaries A donation of $33 was received from the American Legion Auxiliary. The next meeting will be Monday, July 24 at 4:30 p.m. Respectfully submitted, John Hassinger, Co-Secretary . ~~Jl . . . CREEK SIDE SOILS ADVISORY COMMITTEE MINUTES May 17, 2006, 4:15 p.m. Members Present: Randy DeVries, Doug Johnson, Gary Plotz, Casey Stotts, Marion Filk, and Brandon Fraser Member Absent: Bill Arndt 1. Approval of Minutes from April 19, 2006 Bob Anderson noted that the loss indicated in the minutes should be changed to $278,001.35. Motion by Filk, second by Anderson to approve the minutes with the above-mentioned revision. Motion carried unanimously. 2. U of MN Study Marion Fi1k reported that an opportunity has been presented by the University of Minnesota to conduct a turf study. Test platting would be part of the study, such as using Creekside material for statistical information. The results of the study may get linked to information presentedat the US Compost Council. Gary Plotz recommended including biosolids product i'lS part of the study. The consensus of the group is that this study would be beneficial to Creekside. 3. Cenex Update Doug Johnson reported that he received information from Cenex that their site currently located on Adams Street does not plan to relocate. Cenex informed him that they may not be on Adams Street in 10 years, but have no plans to relocate in the near future. 4. Financial Update Ken Merrill distributed financial reports for the first quarter. The information showed a net loss of approximately ($56,000). This includes the numbers from the Minneapolis contract and depreciation. Mr. Merrill also distributed information showing comparisons from 2005 to 2006. This information showed that bag sales are down, FOB sales are up, bags to be delivered are up, sales to be delivered are up, manufactured bags are down, cost of bags sold are up, value of manufactured bags is down and gross profit is down. These numbers portray ~ LCL jd... . . . more accurate valuations of product. Labor costs are down from last year, as well. Discussion was held regarding general sales and operations. Brandon Fraser inquired as to if this year is not a "good year", when will the "tough" decisions have to be made. Doug Johnson and Gary Plotz noted that a meeting will be held next week with sales staff and they intend to raise prices overall on average 14.5%. Competitors seem to be increasing prices as well. (Marion Fi1k exited at 5:00 p.m.) Casey Stotts inquired as to whether or not there is a "drop-dead" number in sales and profitability where Creekside would cease operations. Ken Merrill noted that no such number has been established. Board members requested that previous years' deficits be presented at a future meeting. Brandon Fraser inquired as to whether or not staff is aware of where Creekside products are being supplied: new construction, existing construction, etc. Gary Plotz noted that he feels Creekside product is used more at existing residential homes. There is not a large volume of bulk sales that would supply new construction. 5. Open House Update Doug Johnson reported that the Creekside Open House was held in early May. Although the weather was inclement and the day was rather slow, positive comments were received by those who did attend. 6. Site Berm Bob Anderson stated that neighbors to Creekside are not interested in a berm being constructed, but would rather like the trees to remain and replant those that have died. Doug Johnson stated he will speak with City Forester, Mark Schnobrich, regarding pricing for the trees. Motion by Stotts, second by Fraser, to authorize purchase and planting of trees at Creekside, according to Creekside's budget. Motion carried unanimously. 7. Landscape Show Doug Johnson reported that he had received information on next year's Garden & Landscape Show that is held at the Fairgrounds. A 8x 10 space costs $350. Mr. Johnson stated he does not feel that this show is the most beneficial to Creekside, but perhaps a joint venture with a local landscaper, such as Prieve Landscaping, would be good. The board members felt it would be acceptable not to attend independently as Creekside, but instead to join with a landscaper and display Creekside product. ~ LCL~ . . . 8. Miscellaneous Anderson noted that the hours of operation do not appear to be followed recently. Johnson noted that the site is trying to catch up and staff has had to work some extended hours. The contractor that had been grinding for the Minneapolis contract was shut down and Creekside had to conduct grinding on site. The contractor will be starting up again soon. Generally, pallet grinding takes 2-3 weeks, twice a year. Anderson stated that he felt the grinding operation should be moved. The board members felt the Fact Sheet that Johnson distributed at the last meeting was a good idea and Creekside should proceed with distribution. Doug Johnson noted that five students will be working over the summer to aid in maintaining the site and to keep the site looking presentable. Motion by Anderson, second bv DeVries to adjourn at 5:45 p.m. T!'!~ next meeting will be held at Creekside. Motion carried unanimously. &;~~ . . . +HUTCHINSON AIRPORT COMMISSION Apri] 27, 2006 5:30 p.m. Airport ArrivaVDeparture Bui]ding Minutes Members present: Members absent: Dave Skaar, Chuck Brill, Doug McGraw, Joel Schwarze Dick Freeman, Mayor Cook Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson A viation; Joe Dooley, tenant; Tim Miller, tenant; Randy Bratch, pilot Meeting called to order at 5:32 p.m. There was a quorum of members present. h Annrove Minutes of March 16,2006 meetin!!. Motion made by Scwarze, second hy Brill to approve minutes. Unanimous approval. 1:. Skvdive Hutchin~")n Bu:ldin2 ]) Review Appraisals. City has received two appraisals, one for approximately $]95,500 and one for about $530,000. 2) Commissioners discussed their potential interest in property. While all felt it was a worthwhile venture to consider the purchase of the property, funding and other factors ended up making the purchase unfeasible. 3) Motion by Skaar, second by McGraw to recommend that the City Council not pursue purchase of the Skydive Hutchinson property. Unanimous approval. J:. Review orivate and/or commercial ooerations activity J) General discussion to consider other potential activities on or near airport site that would be acceptable. Because the Skydive Hutchinson property will likely be purchased by a private party without an affiliation to the airport, Commissioners will consider appropriate responses to new ownership, relative to the proximity of the building to airport property. ]nitial discussions include elimination of the through-the-fence agreement, requiring installation of a fence at the property line, and potential destruction of the apron/taxi lane. (p La..- ':0 . . . Airport Commission Minutes April 27,2006 Page 2 ~ ODerationallssues a. Report from those who attended the Minnesota Airport Symposium - Willmar, MN on April 19- 21,2006. I. Primary concern of the Symposium was related to Airport funding. MnlDOT Aeronautics is facing significant cuts because of recent airline bankruptcies. ii. FAA is also facing cuts, based upon President Bush's initial budget request. The budget request of $2. 75 billion is less than what is necessary for funding AlP entitlements ($150KJyear). iii. There were no predictions available regarding what either Federal or State programs may look like in the coming years. b. Letter of appreciation from Commissioners. i. A letter from Dave Skaar, Charles Brill. and Richard Freeman was distributed, thanking the City of Hutchinson for allowing them the opportunity to attend the Symposium, and to use the airport courtesy car for transportation. s. Transfer of hangars i. Motion made by McGraw, second by Skaar to approve transfer of hangars between Brill and Parker. Unanimous approval. d. Apron concrete pad installation for heavy aircraft i. Motion made by McGraw, second by Schwarze, thanking Fonn-A-Feed, Inc. of Stewart, MN for their contribution of$2,750 to installation of an approximate 15' x 45' x 8" concrete pad to support the weight of heavier aircraft parking on the apron. Unanimous approval. e. Motion by Brill, second by Schwarze, to recommend the City Council ensure that open federal projects be reviewed by the City's fmance department, and to take all appropriate action to ensure that federal grants are closed out for any completed airport projects. Unanimous approval. ~ Other Discussions I) Capital Improvement Plan: i. Upon the decision to not pursue purchase of the Skydive Hutchinson project, and considering the likelihood of limited future funding, Commissioners agreed that construction of a hangar would be the best way to spend the approximately $300K balance of the City's federal AlP entitlement money. ii. Motion by Shwarze, second by McGraw, to begin plans to construct an 8-unit T- hangar, and purchase an A vgas hose reel cabinet, using the FAA AlP entitlement funds. Unanimous approval. New Business I) Discussion of new business included potential private/public partnerships for development of additional private hangar lots by extending a taxi lane to the east of the existing private hangars, then north to potentially open up an additional 8 private hangar lots. Olson will be reviewing potential agreements that would allow for costs to be recovered by developers who would install the taxi land at their expense. At 6:32, Motion to adjourn was made by Brill, second by McGraw. Unanimous approval. NEXT MEETING: Thursday May 18,2006 at 5:30 p.m. at the Airport ArrivallDeparture Building CoL~)3 . . . Hutchinson Fire Department Memo To: Mayor and City Council Members From: Brad Emans, Fire Chief Date: 09/05/06 Re: Monthly Update on Activities of the Fire Department The fire department responded to 38 general alarms in the month of August Example of a few of the calls: . We responded to a neighborhood filled with smoke and found a resident buming Evergreen tree branches. This is the second ~me this person has been caught buming illegal material. We informed the citizen that those products can be taken to compos~ng! . We responded to a call at Ridgewater College where a pain~ng contractor set off smoke detectors because he was spray pain~ng the walls in a window~ess room I We ven~lated the room with power ventila~on tubing to an outside door 75 feet away. . We responded to a senior housing apartment building where we found a unit filled with smoke from burnt food. The unit sustained minor smoke damage. . We responded to a dry-sprinkler malfunction in one of our new commercial buildings. The building did not sustain any water damage. . We responded to a call for a lost 4-year old child in the northeastem part of the city. The child was found safe 90 minutes later. . Arson: A resident set some furniture on the curb, later that night someone set the fumiture on fire. . We responded to a routine dumpster fire at one of our apartment complexes in the northeast part of the community; however this dumpster was improper1y placed too close to the garages and almost caused the garage to bum. . We responded to a vehicle in the lake in the northwest part of our rural fire district. We searched the vehicle, rolled the vehicle on its wheels to make sure that nobody was under the vehicle. It is our belief that the vic~m walked away from the crash. . We responded to an apartment complex in the southern part of the city where a tenant placed discarded cigarette material in a garbage can under the sink. The apartment building was just minutes away from being a major fire. (, LajL\ . This Is the breakdown of the calls for the month: City: Residential 6 Commercialllndustral12 Multi-family 8 School 3 Carbon Monoxide 0 Hazardous Material 2 Vehicle 0 Rescue 1 Medical 1 Grass 0 Sky-Warn 0 Good Will 0 Mutual Aid 0 Arson 1 (Old furniture) Rural: Rescue 2 Grass Type 0 Medical 2 Residential 0 Farm Building 0 Hazardous Material 1 Carbon Monoxide 0 Vehicle 0 Commercialllndustral 0 Good Will 0 Arson 0 Drills I Meetings I Other Infonnatlon . Life-Link III Training on landing procedures and loading procedures . Monthly equipment check . . Training site work -tower, search & rescue house Fire Prevention I Public Relations . We participated in five neighborhood parlies on "National Night Ouf and two neighborhood parties that were cancelled due to weather after "National Night Ouf. . McLeod County Fair. We provided service free for the following events- 1. Auto Cross 2. Fireworks 3. Antique Tractor Pull 4. Car Stunt Driving 5. Demo-Derby 6. Provide 1 ~ Aid all day Saturday . We provided .a residential sprinkler demonstration with the help of the State Fire Marshal for the visitors of the McLeod County Fair. . We participated in the school districts "Star" program, where we met with and provided some fun activities for 100 children. . . Page 2 (Pl00 4 . . . . We instructed the proper use of fire extinguishers for employees of "McLeod Treatment' . We instructed new home owner on fire safety in the home through Heartland Action. . We provided assistance to the safety team from "The Oaks" and "The Pines" on fire procures, stonn procedures and pandemic planning. . We put on a general safety class for the residence of "Village Co-Op". . We assisted the school district with the installation of new lights at the football field. . Page 3 lole0L\ CITY OF HUTCHINSON COUNT OF BUILDINGIPLUMBINGIMECHANICALPERMITS ISSUED AND VALUATION Garage Sin Ie Family Single Family Twinhomes Window Replacement - Residential Re-side - Residential Re-roof - Residential Residential AdditionlRepairlRemodel Driveway Accessory Bldgs (sheds) Deck - Residential Fence Basement Finish , Co~e~~ial A"ddit;~nlRemodel Commercial Re-roof Miscellaneous Sprinkling Mechanical Plumbing Signs TOTAL PERMITS ISSUED AND VALUATION No. of Permits 2 5 2 17 4 24 3 5 2 15 7 2 - -_.. ----- ----- 6 2 11 3 53 11 4 178 Valuation 23,000 561,000 258,000 8,500 223,000 19,700 56,530 4,417,034 $5,566,764 ~L~'jS €;"'- rp ~ 't) . l____ , ( 8/24/2006 HUTCHINSON UTJ_ES COMMISSION I{ALAN~HEET .JULY 3i, 2006 1.1SSETS UTH_ITY PLANT -, AT COi;;T LAND & LAND ~nGlHS 1)J:OJ:'~~ECIABL.E UTILITY PLANT rm'I':)L UTILITY PLANT I_Esn ACCUMULATED DEPPECI~')THIN TOTAL ACCUMUL_ATED DEPRECIATlOi'~ CONSTF~UCTION IN pr'::OGRESS TOTAL CON:::lTPUCTION IN PROGRESS rOT,;L UTILITY PLANT DEPREe 'vALUE ;-<:E!HRICTED FUNDS b ACCOU~4TS FUTURE EXF'AN~nOI~ '" DEVELDF'MI:::NT MEDICAL INSURANCE r~ATE STABILIZATION FUND - EU::CTRI" RATE STABILIZATION FUND .-GAn BOND &. INTERI::ST PAYMENT 2003 TOTi~L HESTRICTED FUNDS & ACCOUNTS CUF,F;;ENT be ACCRUr,:n ASSETS CASH I N Br'~NI< I~CCOUNTS I;:ECEIV(~BLE INVENTORIES F'REf.'AID INSURANCE PREI~'AID H,.~INTE~IANCE AGREEHEi"'T PREPAID GAS EXPENSE DEFERRED ENf:J~GY emiT "' HISO CLEARING ACCOUNT ~;ALES TAX RECEIVABLE TOT AL CURF\:ENT & ACC:RUED ASSETS DEFI::RRED CHARGE" BOND DISCOUNT 2003 TOTAL DEFERRED CHAi=(GE TOTAL ASSF::TS PAGE j . '* "'It * * TOT r~L *" .;o! * * 2,653,39.'\..68 :1.02, 794,44i .9:\ 105,447,833.5<.:;' CB,414,051.04) (33,4.1.4,051.,04) 1,245,728.22 1 , 245, 12B A :~;2 73,279,510.77 659, Ti'2.46 i00,000.00 364,936.49 477,186.63 847,813.89 2,449,709.47 3,496,660.42 3,269,324.90 1J242,600~15 .'\.28,794.66 87,220.51. (40,742.00) 183,147.61 (119.60) 21, 196~66 e,:.m8,083.32 577,335.30 577,335.30 84,6(14,638.86 . ~ ~ €""' MUNICIPAL EG.1UITr' b. LI;:'-lBII. rllE~J r1lJNICIPAL Eb.\i.JITY i'1UNICrF'AL EOUITY UNAf='PROF'RIA1ED \:;:ETAINED EARNINGS r01,:)L MUNICIPAL Er,lUITY I..ONG TERM LIABILITIES-NET OF~ CURRENT MATU1~IT:rES 2003 BDNDS TOTAL L.ONG TErm LIABIL.ITIES CONSTR CONTf;;'.ACTS ,\ AceTS PAY RETAIN ACCRUED EXPENSH=) .- RETAINAGI,c TOTAL CON~3TRUCTION ~ AcerB r'AY CURI:;:ENT & ACCRUED LIAHILITH::S ACCOUNTS PAY~BLE ACCOUNTS PAYABLE - MISQ INTEREST ACCI:;,:UED I~CCTS PAYABLE TD CITY OF HUTCHINSON ACCRUED VACATION PAYABLE' ~'1CCRUED MEDICAL FUND I~CCRUED f\I.:::C PAYMENT ACCRUED SEVEI;:ANCF..: CUSTOMER DEPOSITS UTHER CURRENT & ACCRUED LIABILITIES TOTAL CUHr~ENT & ACCRUED I".IAO TOTAL I'1UNICII~'AL EQUITY ^' L1(,,1:I BALAN.HEEl ~JUL Y 2006 . * * * * T01'AL . * * * 50,733,782.03 i,683,264.52 52,4i7,046.55 28,780,00';.). GO 28, 780 I 000 . (')0 i07,67i.74 i07,67i.74 3,0ii,1.99.95 (133,878.03) 1.94,837.53 85,i8i.25 214,150.52 (2~:i1, 880.65) 30,592.09 20,860.07 122,570.00 96,287.84 3, 389, 920.~;7 ~14, IJ94, 638. OfJ . INCOME 8TATEMEN'1' OPERATING REVENUE SAUSS "- ELECTRIC n-lERi.:;'Y SALES FOR RE~3ALE NET INCOME FROM OTHEr;: SOURCES SECURITY LIGHTS POLE RENT ~'\L SALES - GAS ~~EW ULM TRANSPORTATION TRANSPORTATHlN ,- ELECTRIC DIVISION TOTAL OPERATING REVENUE OPERATING EXI;'ENSES PRODUCTION OPEF~ATION PRODUCTION Mt"rNTENANCE PURCHASED POWER OTHER P'OWER3UPPL Y tRANSM I 58 I ON OPERA T I 0:\1 TRANSMISSION MAINTENANCE ELECTRIC DISTRIBUTION OPERATION ELECTF::IC DISTRIBUTION MAINTENANCE r:'ur~CHA8ED GA;:; EXPENSE GAS TRANSMISSION OF'ERATION GAS TR,~NS~118SION W..'iINTENANCE GAS DISTRIBUTION OPERATION GAS DISTRIBUTION MAINTENANCE CUSTOMER ACCOUNTING i: COLLECTIONS SALES CXPt'::NS~: ADMINISn-~l~TIVE &: GENERAL EXPEN~:;ES l>EF'REC I AT:r ON fOTAL OPERATING EXPEN(;ES OPERATING INCOM[: OTHER INCOME OTHER ..- NET INTEREST INCOME MISC INCOME GAIN ON DISPOSAL - GAS LOSS ON DlSPDSAI_ - ELECll~::rC TOTAL OTHER INCOME OTHER EXPENSES MISC EXPENSES INTEREST EXPENSE TOTAL OTHER EXFENSES CONTRIBUTION TO CITY TOTAL CONTRIC-cUTION TO CI rY NON-.OPERATING INCOME 6'" rp ~ -() NET INCOME STATEMENT PREVIOUS YEAR TO D~lTE i3,246,3!.58.11 757,803.04 103,326.47 6,344.00 1,666.50 6,760,820.29 385,21.8.99 .00 2t, 2t,i, ~j37. 40 1,601,524.31 202,5t2.47 8,3i9,6;,~0.62 310,333,,46 '::,7.71 6,314.74 142,~183^14 108,892.73 5,562,8f.9.61 43,420,81 i,382.58 17'7,803.38 58,186.44 168,501.63 i9,8(S4.44 1,131.,31.3.73 1..722,232.33 19,577,464.i3 1 , 684 , W?3 ,27 6'':;,767.24 39,008. ii l,841.37 .00 .00 110,616.72 72,6'54.75 690,152.67 762,807.42 568,187.50 568,187.50 (1,220,378.20) 463,695.07 OF Ie ~ EXPENSES ~JUL Y 2006 CURRENT YEAR TO DATE 15,324,923.08 673,004.76 151,579.39 6,340.00 1..666.50 7,458,171.46 383,631.66 641,670.00 24,640,9H6.85 2,209,553,8~ 20'7.063.28 9,464.979.53 .1.92,430.62 1,412.75 5,152.24 182,980.28 85,.1.46.21 ~!, 853, 453.87 42,697.22 4,477.64 221,205.50 47/559.93 194,042.04 130,111.14 i ,.30//, 41.1.~'l)3 1. 777 ,944.00 21,926,6;~1.34 2,714,365.'51 57,345.41 100,517.29 29,284.48 129,742.95 (10,895..(14) 305,9':;'4.19 59,646.36 68'); 780.07 740,426,43 596,6613.75 596,668.75 (:1.,031,100.99) 1,683.264.52 BllDGETED YEAH TO DATE 15..449,166.00 255,000.00 H/7,910.50 6,416.30 1,166.60 7/5.(;0,679.81 476,361..67 6.\1,630.00 24,4-,'8,330.88 2,1'!-2.)765.41 -. 2')6,735~90 8,9/6,402.51 2~',1, 570..10 1,166.60 3,499..80 202,696.75 (;7, -'02. 75 6,3~8,575.85 49,580.50 27,415.10 182,823.15 75,537.35 173,661..83 i:=O,202.52 t, 2'13, 603.18 i, Tn ,838.32 21,961,777.62 2,5~6,553.26 :::9,165~00 ;7,914.50 '0,674.39 .00 .00 "-'7, "753~89 t::2, 996..40 6";'6,424..58 7~W,420.98 51)6-, 234.68 5S~6,234~6B (1" 2~,7,901. 77) 1.258,651.49 BUDGET DEVIATION (124,242.92) 418,0(,:)4.. 76 43,668.89 (76.30> 499.90 (82,S0e.~~5) (9'2-.730~(')1 ) 40.00 16::?:, 655.97 (16,788.4:'-]) 39,672.62 (518.577.02) 39,139.48 (246.15) (1,652.44) 19,716.47 12,556.54 50!:''';' i2L 98 6,883.28 22,937.46 (38,382.35) 27,977.52 (20,38(:'-.21) 20,091. :38 (62,808..15) (105.68> 35,156.28 197,8t2.25 28,180.41 62,602.79 18,610.09 129,742.95 (10,895.94) 228,240.30 3,350.04 (4,355.49) (1.005.45) (434.07) (434.07) 226,800.78 424,613~03 . ANNUAL BUDGET 27,103,800.0-0 500,000.'::)0 185,000.00 1 f., 000.00 2,000.00 12,780,813.23 816,666.67 1.,100,000..00 42,499,279.90 4, 01'.?, 205.. 18 42~~ , 00(). 00 1~::;,695,443.00 397,000.00 2,000.00 6, ()00.00 34'"(,500.00 167,500.00 10, 'n?, 247.21 8~j,000.00 47,000.00 313,429~00 129,500.00 297,723.00 257,504~75 21132,013~00 3,047,897.00 38,144,962.14 4,3~i4,::'H7^76 50,0<-)0.00 65,000.~:,)0 18,300.00 .00 .00 133.300.00 108,000.00 f,ie511,651.:;l:6 1,267,651.26 1,022,1.15.00 i,022,175.00 (2, 156,516~2-6) 2,197.791.50 . . . MEMORANDUM DATE: September 6,2006 TO: Hutchinson City Council FROM: Rebecca Bowers, Planning Director SUBJECT: REVISION TO RESOLUTION 13018, APPROVING A SITE PLAN AND CONDITIONAL USE PERMIT FOR CONSTRUCTION OF TWO POLE TYPE BUILDINGS LOCATED AT THE H.A:r.S. FACiliTY, 1400 AOAMS S rRf.ET ::;.E. At the August 22, 2006, City Council meeting, the Council approved a resolution for a conditional use permit and a site plan for the construction of two pole type storage buildings to be located at the HAT.S. facility, 1400 Adams Street. After the meeting, Mayor Cook requested that a time limit be added to the approvals in regards to the delay of paving the parking area. In order to change the previously granted approval, City Council adoption of a revised resolution is necessary. Staff has attached a revised resolution showing the requested change to include a maximum of three years delay for the paving. Reauested Action: Approval of revised resolution #13018, changing the conditions of approval to require parking to be paved within three years. (p Lb) ) . . . REVISED RESOLUTION NO. 13018 RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF TWO POLE-BARN BUILDINGS FOR VEIDCLE STORAGE AT THE B.A.T.S. FACILITY LOCATED AT 1400 ADAMS STREET S.E. Whereas, the H.A.T.S. Joint Powers Board has requested approval of a conditional use permit and site plan to allow construction of two pole-barn type buildings for vehicle storage to be located on property identified with the address of 1400 Adams Street S.E.., legally described as follows: Commencing at the southwest corner of said Northwest Quarter, thence South 89 degrees 28 minutes 51 seconds East, assumed bearing, along the south line of said Northwest Quarter a distance of 943.56 feet to the point of beginning of the land to be described; thence l'<Oful 0 degrees OU miuutes 53 seconds West 1105.75 feet to me southwesterly line of the former right of way of the Chicago, Milwaukee, St. Paul and Pacific Railroad; thence southeasterly, along said southwesterly line, 1835.44 feet to said south line of the Northwest Quarter; thence North 89 degrees 28 minutes 51 seconds West, along sa d south line, 1454.22 feet to the point of beginning. Also that part of the former right of way of the Chicago, Milwaukee, St. Paul and Pacific Railroad lying in the Northwest Quarter of Section 8, Township 116 North, Range 29 West, McLeod County, Minnesota, described as follows: Commencing at the southwest corner of said Northwest Quarter; thence South 89 degrees 28 minutes 5 I seconds East, assumed bearing, along the south line of said Northwest Quarter a distance of 943.56 feet; thence North 0 degrees 00 minutes 53 seconds West 1105.75 feet to the southwesterly line of said former railroad right of way and the point of beginning of the land to be described; thence continuing North 0 degrees 00 minutes 53 seconds West 93.54 feet to the southwesterly right of way line of State Highway No. 22; thence southeasterly, along said highway right of way line. 1994.73 feet to said south line of the Northwest Quarter; thence North 89 degrees 28 minutes 51 seconds West, along said south line, 126.80 feet to said southwesterly line of the former railroad right of way; thence northwesterly, along said southwesterly line 1835.44 feet to the point of beginning. Whereas, the Planning Commission has held a public hearing on August 15,2006 on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants ofthe surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and fmdings of the Planning Commission and hereby does recommend approval of the conditional use permit and site plan, subject to the following fmdings and conditions: (oLh~l . . . Revised Resolution 13018 HATS bulldlngs-1400 Adams Street S.E. CondltioDsl Use Permit and Site Plan Review September 13, 2006 Page 2 1. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 2. The Council has determined that the proposed use is in harmony with the general pwpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. 3. A conditional use permit and site plan is approved to allow construction of two pole-type buildings for vehicle storage at the B.A.T.S. facility. 4. Due to concerns with the suitability of the subgrade materials, paving of the parking areas may be delayed for at least twa years a maximum of three vears. The City will re-evaluate the condition of the site at the time and propose a suitable time for paving the parking lot and drive aisles after any necessary soil corrections. 5. Gas loads and meter plac~mPJlt shall he a!,!,Toverl hy lhtchinso". Utili!;~s. 6. Approval of building permits are required prior to construction. Adopted by the City Council this 13th day of September, 2006. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor (0 Lb) ) . RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY Resolution No. 13032 WHEREAS, the Hutchinson Police Services has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70, Subdivision 2, Paragraph C for the appropriation and sale at auction of unclaimed property. AND WHEREAS, the unclaimed property, at the time of auction, will have bRAn in the possessio!" of the police sArvices for more thar c;xty (60) d2YS; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." . Adopted by the City Council this 13th day of September, 2006 Mayor City Administrator . ~l1J~ . . . Attachment A Page I Case Nurriber/' 06-1149 06-1194 06-1210 06-1225 06-1253 06-1253 06-1310 06-1319 06-1329 06-1376 06-1376 06-1403 06-1424 06-1426 06-1441 06-144] 06-145] 06-1469 06-1476 06-1486 06-1505 06-15]0 06-1527 06-1528 06-1530 06-] 568 c]e lD Lb Y- . . . ~1 IVI o N D u 1\1 R A E TO: Mayor and City Council FROM: Tom Kloss, Director of Information Technology RE: Asset Management and Help Desk software DATE: 9/12/2006 I ',';ou!:l like to add the Asset Man.:.gcmwt and Help Desk soIutioflli .,} our exi.iHg Allliis software suite. Our existing system allows remote management and package deployments from one central server. The Help Desk and Asset Management products build on those efficiencies. With AItiris Help Desk we will have the ability to track day to day operations along with long term projects. The system will actually build on itself to become a custom help desk system that can be queried by the end users to solve routine problems on their own. This system will allow us to track the items required for ICMA along with the fact that we have grown large enough that we need to do a better job of incident tracking for our own efficiencies. Altiris Asset Management tracks all hardware and software products to achieve a total cost of ownership. With Asset Management we not only have one location to track all repairs and supplies for a copy machine, we also can do software metering and auditing. At the end of an audit cycle we can pull a report to see what software has been used and what has not. We can then use that information to pull licenses from computers/users that are not being utilized to computers/users that are in need. Go (b) 3 RESOLUTION N0~)Ho33 CITY OF HUTCHINSON . RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Help Desk software $29,002 Software upgrade IT (see GCI systems improvements attached memo) . - .e following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR 7,500 gal Bio diesel $19,444 City, County, MnDOT HATS Yes Schmeling Oil Co use 8,513 gal Unleaded $21,091 City, County, MnDOT HATS Yes Schmeling Oil Co use Date Approved: September 13, 2006 . Motion Made By: Seconded By: Resolution submitted for Council action Kenneth B. Merrill by: Finance Director ~CbJ3 Resolution # 13034 . Resolution Authorizing Grant Application to Minnesota Investment Fund and Certifying Compliance with all Legal Requirements Warrior Mfg. LLC Project BE IT RESOLVED that the City of Hutchinson act as the legal sponsor for the project contained in the Business and Community Development Application to be submitted on September 27, 2006 and that Gary Plotz and Miles R. Seppelt are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of the City of Hutchinson. BE IT FURTHER RESOLVED that the City of Hutchinson has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the Crty of Hutchinson has not incurred any costs and has not entered into any written agreements to purchase property. BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any Federal, State, or local laws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. . BE IT FURTHER RESOLVED that upon arrival of its application by the state, the City of Hutchinson may enter into an agreement with the State of Minnesota for the above referenced project, and that the City of Hutchinson certifies that it will comply with all applicable laws and regulations as stated in all contract agreements and described on the Compliance Certification of the Business and Community Development Application. AS APPLICABLE, BE IT FURTHER RESOLVED that the City of Hutchinson has obtained credit reports and credit information on Warrior Mfg. LLC and Paul & Greg Soukup, co-owners of Warrior Mfg. Upon review by the City of Hutchinson and the city's attorney, no adverse findings or concerns regarding, but not limited to, tax liens, judgments, court actions, and filings with state, federal and other regulatory agencies were identified. Failure to disclose any such adverse information could result in revocation or other legal action. NOW, THEREFORE BE IT RESOLVED that Gary Plotz and Miles R. Seppelt, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project on behalf of the applicant. Adopted by the Hutchinson City Council this 13th day of September 2006. ATTEST: Steven W. Cook Mayor . Gary D. Plotz City Administrator ~ Lb) Y . RESOLUTION NO. 13041 A RESOLUTION CALLING FOR A PUBLIC HEARING ON A PROPOSED GRANT APPLICATION ON BEHALF OF WARRIOR MAUNFACTURING, LLC. WHEREAS, The Hutchinson Economic Development Authority is preparing a grant application to the Business and Community Development Division, Small Cities Development Program of the Minnesota Department of Employment and Economic Development on behalf of Warrior Manufacturing, LLC; and, WHEREAS, a requirement of said grant is that the citizens of the community be afforded an opportunity to learn about and provide input on the proposed project; THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, That a publiC hearing on the proposed project is hereby called and shall be held on Tuesday, September 26th, 2006 at 6:15 p.m., at the City Council. Chambers located in the City Center, located at 111 Hassan Street SE, Hutchinson, Minnesota; . BE IT FURTHER RESOLVED THAT, Notice of said public hearing shall be published in a newspaper of general circulation in the City of Hutchinson not less than ten (10) days prior to the date set for the public hearing; Adopted by the City Council this 13th day of September 2006. ATTEST: Steven W. Cook Mayor Gary D. Plotz City Administrator . locb~~ . . . CITY OF HUTCHINSON RESOLUTION NO. -LllD8 RESOLUTION SETTING INTEREST RATE FOR 2006 ADOPTED ASSESSMENT ROLLS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT all assessment rolls, which have been adopted and will be adopted relating to 2006 Improvement Bonds, are hereby changed to read an interest rate of 4.97%. This rate is the t rue interest rate of the 2006 Improvement Bonds plus 1%. Adopted by the City Council this 13th day of September 2006 Steve W Cook Mayor ATTEST: Gary D. Plotz City Administrator (p Lb j:) . . . MEMORANDUM DATE: August 16, 2006 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VACATION OF EASEMENTS LOCATED BETWEEN 705 AND 715 PARK ISLAND DR SW. IN STEARNS WOODS ADDITION Re(a.':c:;~: The applicant is requesting approval for the vacalion of the drainage and utility easement on Ihe north and south side of the property line between 705 and 715 Park Island Dr. S.W. in the Stearns Woods Addition to allow for the construction of a single family dwelling over the platted property line. The property owner will be tax combining the two lots into one. There are no services in the easement to be vacated. Additional details and analysis on the proposal are conlained in the attached staff report. PlanninQ Commission MeetinQ: The Planning Commission held a public hearing and considered the request at their August 15, 2006, meeting. There were no property owners who made comment or objected t9 the request. The following conditions were recommended by the Planning Commission and .staff: 1. The easement vacation shall be only for the easement between Lot 1, Block :2 and Lot 2, Block 2, Stearns Wood Addition. All remaining easements shall remain in place. 2. The two parcels shall be combined into one at the County and confirmalion provided to the City prior to the issuance of building permits for the property. 3. Development of Ihe lots shall meet requirements of the R-1 Zoning district and applicable regulations. 4. The Property owners are responsible for any utility relocation costs at their own expense. The additional water and sewer services shall be properly disconnected and removed at the owner's expense. Recommendation: The Planning Commission unanimously recommends approval of the vacation of easements with the stated findings and conditions and recommends approval of the attached Ordinance #06-0444. (p Lb~ lp . . . PUBLICATION NO. ORDINANCE NO. 06-0444 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA V ACA T1NG UTILITY AND DRAINAGE EASEMENTS ALONG THE PROPERTY LINE BETWEEN 705 AND 715 PARK ISLAND DR. S.W. FOR THE PURPOSE OF COMBINING THE TWO LOTS INTO ONE LARGER LOT FOR THE CONSTRUCTION OF A SINGLE F AML Y HOME THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction ofthe City Council that it would be in the best interests of the City to vacate utility and drainage easements located in Stearns Woods Addition. Section 2. That the utility and drainage easements to be vacated are described as follows: Vacate the 6.00 foot wide drainage and utility easement lying northerly of and adjoining the south line of Lot 1, Block 2, STEARNS WOODS, according to the recorded plat thereof. The westerly line of the easement to be vacated being the easterly line of the Westerly 10.00 feet of said Lot I and the east line of said easement to be vacated being the west line of the East 6.00 feet of said Lot 1. And; Vacate the 6.00 foot wide drainage and utility easement lying southerly of and adjoining the north line of Lot 2, Block 2, STEARNS WOODS, accordingly to the recorded plat thereof. The westerly line of the easement to be vacated being the easterly line of the Westerly 10.00 feet of said Lot 2 and the east line of said easement to be vacated being the west line of the East 6.00 feet of said Lot 2. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this ]3th day of September, 2006. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor (PLbJI,o DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Date: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Dan Sexton, Judy Flemming, Jean Ward, John Rodeberg, P.E., Kent Exner, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers, and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) August 3, 2006 - Meeting Date: August 15, 2006 Subject: VACATION OF EASEMENTS LOCATED BETWEEN 705 AND 715 PARK ISLAND DRIVE S.W. IN STEARNS WOODS ADDITION Applicant: Roger Stearns (property owner) Description: Th.: pr0pert;;r o...:vner ha~ apl'!:cd for 111e -.~~ca:i0;1 of~:~~ ~huili~gt anG Jti1ity easement on the narHI ad.G south side of the property line between 705 and 715 Park Island Dr. S.W. in the Steams Woods Addition to allow for the construction of a single family dwelling over the platted property line. The prospective property owner will be tax combining the two lots into one. There are no services in the easement to be vacated. Area Map: Gfb'jtp Vacation of Easements -Park Island Dr. SoW. Roger Stearns Planning Commission- August 15, 2006 . Page 2 Existing Zoning: RI (Single Family Residential) Property Location: 705 and 715 Park Island Dr. S.W. Lot Sizes: 705 Park Island Dr. S.W. - .24 acres 715 Park Island Dr. S.W. - .34 acres Existing Land Use: Vacant Adjacent Land Use And Zoning: RI (Single Family Residential) to the South and East R2 (Medium Density Residential) to the West and North Comprehensive Lan<i US~ Pian: Traditional Resi<iential Neighborhood Zoning History: Stearns Woods Addition was platted in 2002. Applicable Regulations: Hutchinson City Charter . Analysis and Recommendation: Staff met to review this application and recommended approval ofthe vacation of easement between the two lots in Steams Wood Addition with the following conditions: 1. The easement vacation shall be only for the easement between Lot 1, Block 2 and Lot 2, Block 2, Stearns Wood Addition, as . described on the attached legal description. All remaining easements shall remain in place. 2. The two parcels shall be combined into one lot at the County and confirmation provided to the City prior to issuance of building permits for the property. 3. Development of the lot shall meet requirements of the R-I Zoning district and applicable regulations. 4. The property owners are responsible for any utility relocation costs at their own expense. The additional water and sewer services shall be properly disconnected and removed at the owner's expense. . Cc: Roger Steams, 720 Park Island Dr. S.W. Curtis Amdahl, 1095 Jefferson St. S.E. #108 lolb)lo . . / . 30 - 30- __: ~ 1= \ \ .~~ <g.. \ .,....~ ~.;. o{o. "- "'~ <."-.. -P, . ^ 16&:----'" /cq /V4 '<CJ- ..7L - - - - ~ 'b '2.2/ 19k" ~~ ~ ( 6'0 - ',.&'j. ---- lC6'j~' ~.- g: S27'18'49'W c . I 19.24 '. ,4'26'4' -....::. 715' . L. 7';;a- _ i-- I I - I 9_231 =-IFTH ADDITION -< 2 5 . OUn.OT A " ~.:.w... --1J..Q[ . ,71- <0 I :""'/ 0- "'..... , - ". ..:,1.... .. .... / I I \ , , " ~ "< '-J !::?{.J..; ~ ~ ~ / Q' C::J ,- Q"< / / , , / / I , , / , , 1.71 , , - 30; 30 - - r-.. ~ro') q -"<0", r::: P~g} <0-0, wf ... ~ ""'-, '" '" ~ >: \ -----_\ 2 STEAR!' / TO IlAKEWOOD / BLOCK 3 / 639.67 BLOCK 38.61 o o go o I o - I ISLAND 1-------- I ~ Cb) Jo . Hutchinson HRA Memo To: Mayor and City Council Jean Ward, Executive Director (-1~ ~ ~ August 28, 2006 Request to Schedule Public Hearing for Franklin Grove SCDP Project Closeout From: Date: Re: As part of the close out for the Adams Street Project, the Hutchinson HRA requests setting a public hearing date for September 26, 2006 to present a final report for this project . . tp L(~) . . . , RESOLUTION' HUTCHINSON UTILITIES COMMISSION CITY OF HUTCHINSON SUPPORTING THE HUTCHINSON UTILITIES COMMISSION'S PARTICIPATION IN PUBLIC POWER'S NATIONAL TREE POWER PROGRAM WHEREAS, trees are one of this country's most important natural resources that cut heating and cooling costs, moderate temperature, improve air quality, produce oxygen, provide habitat for wildlife and enhance the quality of life in our community, and WHEREAS, trees in our community Increase property values, enhance the economic vitality of business areas, and beautify our community, and WHEREAS, Hutchinson Utilities Commission has Initiated a major tree-planting program known as 'BEAUTIFYING OUR TREE POWER' as a participant In public power's national TREE POWER effort, sponsored by the American Public Power Association, and WHEREAS, the goal of public power's national TREE POWER program is to plant trees for public power customers in the United States; NOW, THEREFORE, Hutchinson Utilities Commission, does hereby support participation in the TREE POWER program; this 30th day of August 2006. (p l~) Minnesota Department of Public Safety LIQUOR CONTROL DIVISION 444 Cedar St./Suite IOOL St. Paul, MN 55101-2156 (612)296-6439 TDD (612)282-6555 @ APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR UCENSE DATE ORGANIZED TAX EXEMPT NUMBER LocatlOn 01t../;ilt~ Pd;. Will the applicant contract for intoxicating liquor services? If so, give the name and address of the Liquor license providing the service. Will the applicant carry liquor liabiIiJy insuranoe? If so (NOTE: Insnranoe is not mandatory) .-.- (, APPROVAL APPUCATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO UQUOR CONTROL CITY/COUNTY ~/-t;z),,---, CITY FEE AMOUNT 1f7 5. lJiJ DATE APPROVED LICENSE DATES DATE FEE PAID f) -/8- 00 SIGNA TURF CITY CLERK OR COUNTY OFFICIAL APPROVED LIQUOR CONTROL DIRECTOR NOTE: Do not separate these two parts, send both pam to the address above and the orip,aI signed by this divislou wiII be returned as the license. Submit to tbe City or County at Ieaot 30 days before the evellt. PS-09079(8~ 0J(f) Minnesota Department of Public Safety LIQUOR CONTROL DIVISION 444 Cedar St./Suite IOOL St. Paul, MN 55101-2156 (612)296-6439 TDD (612)282-6555 e APPLICA nON AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE S 7::>- DATE ORGANIZED ADDRESS Location were cense A{l'. Lild ~/)IJ-'Yliy t-fi....rt(f)(MLiA- MIlL;'" Fvhi hio/t;" ~/dj' Will the applicant contract for intoxicating liquor services? If so, give the name and address of the Liquor license providing the service. Will the app1icant cany liqnor liability ~ance? If so. ~arrier' s name and amount of coverage. (NOTE: Insurance is not mandatory) ~Il<;urthll'/ / Vi(bf(.- .500. /lJ) APPROVAL APPLICA nON MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMTITING TO LIQUOR CONTROL CITY/COUNTY --tlu~ J4."ED"\, DATE APPROVED CITY FEE AMOUNT (J( 1.5. '("S() LICENSE DATES DATEFEEPAID g-I~-O(;; SIGNA nJRE CITY CLERK OR COUNTY OFFICIAL APPROVED LIQUOR CONTROL DIRECTOR NOTE: Do not separate these two part., send both part. to the add..... above and the o~naI signed by thlo division will he returned .. the license. Snhmh to the Chy or Connty at Ieast 30 days before the event. ~9079(819S) (p~ . . . PUBLIC ""aRKS GROUP Engineering, Streets & Alleys, WaterlWastewater 1'-'1 E M (y R ./\. N D [) lYI TO: Mayor and City Council FROM: John Rodeberg, Public Works Director Randy DeVries, Water/Wastewater Director RE: Consideration of Advertising for Wastewater Treatment Facility (WWTF) Administration Building Improvements DATE: September 6, 2006 As requested at a previous Council Meeting, staff has met with Council representatives to review the scope and layout ofthe proposed WWTF, and have an additional proposed for Monday, September 11 th. Based on the feedback received, Wold Architects has completed the plans and specifications for the proj ect, which will include several alternatives. We have also verified that the funding can be included in the funding program that has been set up for the new WWTF treatment improvements proposed for next year.W e would like to move ahead now so that we can get in the ground this fall and allow the work to continue through the winter. John McNamara of Wold Architects will be preparing an overview and estimate for the project for the Council meeting. The current estimated time schedule is as follows: . . Approve plans & specifications and advertise of bids: tonight . Advertise for Bids: Sept. 21/22, 28/29 and October 5/6 . Open Bids: October 17 . Award Bids: October 24 . Start construction: Fall 2006 or Spring 2007 . Completion: Spring 2006 to Fall 2007 (pL~) . "- Update Approval of Plans & Specifications Advertise for Bids ) . Background ~ . Proposed addition/expansion originally proposed for 2005 . Delayed until operations review completed SEH and Bonestroo completed staff and operational review in early 2006 SEH completed review of laboratory needs in early 2006 . ~L0 ~ . Operational 'Review Findings ---- . Review noted deficiencies in lab layout, equipmenVcabinetry and HV AC systems '" Complete remodeling with HVAC upgrade proposed * SEH developed recommended model layout and equipment needs . Staffing levels and descriptions reviewed and updated, chain-of-command identified " Unfilled WW Superintendenl position filled Additional entry-Ieyel maintenance position added o No further full-time employees identified in 5-year time frame (or longer) . Facility Review ---- . Wold Architects & Engineers engaged to complete study in late 2005 Provided detailed evaluation of the physical deficiencies of the facility Also identified program & space deficiencies related to administration and lab space, lab usage and needs, maintenance and storage space . The study was completed in early 2006 . 2 . Study Findings . ~ . Existing physical structure in generally good condition, however; ,~ Lab space does not meet current codes Windows need upgrading i' HVAC systems need to be replaced and/or upgraded . Currenl systems nearing the end of their uSAfu! life . Inadequate temperature control throughout building . Poor ventilation evident in several areas . Study Findings (continued) ~ . Largest growth area will be in repair & maintenance Inadequate space in garage for maintenance and related storage . Recommends adding fire alarm system . Any expansionlremodeling needs to address accessibility deficiencies " Includes doorways, multiple levels, bathrooms, elc. . Storage and office space is inadequate Current slorage in hallways & bathrooms doesn't meet code . Inadequate meeting/training space . 3 . Other Issues ~ . Current design does not provide for secure access '" Currently totally open, additional security highly recommended . . Emergency and safety equipment stored outside " EquipmenLQe_eded to addr_ess treatment and distribution system affected by outside storage. . Options Reviewed ~ . Construct separate maintenance building Slill needed major renovalion at main building, operalions would be more difficult Construction cost may be higher . Remodel lab, office, bathrooms and add office addition Doesn't address all needs: accessibility & safety deficiencies, repair & maintenance facilities, training/meeling space, office and equipmenl/vehicle storage, etc. More expensive in the long run . 4 . : Assumptions in New Layout -- . No space for future full-time employees " 1 extra work area proposed for PT help . Work groups separated . Added garage space to be unheated . Folding partition in training room could be ad6ed ::1 the future . Construction could occur in 2007 . '"" ~~~~T~-""tt- "~~-"-l I' J~.I:' '~'" ~ 'l~ i~""'J""'-~I~~ f' 1:1 '~ ~, ffi ~A~l.- _:~_J~l~_L~ ~ , L___ '--- . 5 Timing and Cost --- . Proposed start of construction in late 2006 or in 2007, cost dependent . Original estimate: $900,000 in 2004 . Revised 2006 estimate: $1,200,000 . Current estimate: $1,245,000 (4% higher) " Added soil correction needed ~. Assumes cost savings for 2007 construction T' Reduces furniture/fixturetequipment budget . . . 6 City of Hutchinson WWT Administration Building Expansion Design Development Wold Architects and Engineers September 11, 2006 . Cost Summary Construction Costs (7,200 SF BuildinClI Design Design Submittal Development Site Development $ 60,000 $ 125,000 Building Construction $ 530,000 $ 505,000 Mechanical $ 250,000 $ 255,000 Electrical $ 110,000 $ 140,000 Total Construction Cost $ 950,000 $ 1,025,000 Proiect Costs (7,200 SF Buildinal Architectural Fees $ 75,000 $ 75,000 . Architectural Reimb. $ 4,000 $ 4,000 Bid Set Printing $ 7,000 $ 7,000 Geotechnical $ 3,000 $ 3,000 Survey $ 7,000 $ 7,000 Special Testing $ 8,000 $ 8,000 Furniture, Fixtures and Equipment $ 50,000 $ 35,000 Lab Equipment $ 5,000 $ 5,000 Construction Contingency $ 91,000 $ 91,000 Total Project Costs $ 250,000 $ 235,000 Total Project Cost $ 1,200,000 $ 1,260,000 Proposed Proiect Alternates 1. Folding Partition for Training Room by Alternate Add $ 20,000 2. Poured epoxy flooring in main traffic areas. Add $ 15,000 3. Alternate construction schedule. Deduct $ (50,000) . Commission No. 062030 o lQ c'" WW ~~~ ~ il: cc~ z~'" ~~~ ~t:t:'G 6 ~~d ~ ~~~ ~ I II t III ~rn '2tEJ .~ Cf.l .~ru o liEf] o " 000 00 .rn..c - ,-, ':.c " 51 ~. ;orn ~w _ ~ ll~ ll.c , t r;Tl -+.~ ltJ ----.J j u. ,---' - _I _ ~ rn .W ~rn ~ tJ.:::J ., ~fJl ~tEJ ~rna' " -Lco' '.- ~ .~ .-....rn .-~rn ~~.~m .-rLB -, lJ o o I ,v ~~ ~-.J . PUBLIC W'ORKS GROUP Engineering, Streets & Alleys, WaterlWastewater 1\<j E .IVl () R A N [) U M TO: Mayor and City Council FROM: John Rodeberg, Public Works Director Kent Exner, City Engineer RE: DATE: Consideration of Joining the Minnesota Cities Stormwater Coalition (MCSC) September 6, 2006 The League of Minnesota Cities (LMC) is sponsoring the new MCSC as a fee-based coalition that will continue to work as a support group for cities involved in National Pollution Discharge Elimination System (NPDES). This work was previously sponsored through the LMC as part of the NPDES Guide Plan project that has covered the last 4 years of this effort. The cost for the first year ~ of service is estimated at $690, but may be slightly higher or lower, depending on how many cities Jom. Attached is a cover letter from LMC as well as a "Letter of Understanding" . Weare very supportive of this effort, and strongly believe that the value of this organization to the City will greatly exceed the expected cost (funding would come from the Stormwater Utility Fund). We recommend approving the Letter of Understanding, and would recommend a "not-to- exceed" figure of $1,000 to $1,200. . CoL0 . LMC r-of.'fL ' caw caw,......,a.. ...II.... League of Minnesota Cities 145 University Avenue West, St Paul, MN 55103-2044 (651) 281.1200 . (800) 925-1122 Fax: (651) 281-1299 . TOD: (651) 281-1290 www.lmnc.org August 30, 2006 John Rodeberg, Public Works Director City of Hutchinson III Hassan St SE Hutchinson MN 55350 Re: Minnesota Coalition of Storm water Cities Dear John: Four years ago the LMC formed the NPDES Guide Plan Steering committee to assist members in complying with the requirements ofthe National Pollution Discharge Elimination System Phase II program. Ultimately, 117 regulated cities joined in this collaborative effort to develop a model NPDES template, and to speak with one voice to the Minnesota Pollution Control Agency (MPCA) in adoption of the Phase II permit for MS4 cities. It appears that working together, Minnesota cities saved hundred of thousands of dollars in consulting fees and achieved a more workable and consistent outcome with the PCA. . Phase II cities now join Phase I cities (Minneapolis, St. Paul) in moving into the hard work of implementation of the NPDES plans, and additional mandatory and discretionary cities have been identified to come under NPDES regulation. At the same time, all cities face increased regulation and best management practice requirements under the Total Maximum Daily Load (TMDL), non-degradation and impaired waters limitations of the federal Clean Water Act. At the request of many of the cities that participated in the NPDES project, LMC has now agreed to sponsor a new fee-based Minnesota Cities Stormwater Coalition (MCSC) to support cities and their stormwater professionals in program implementation, and in continuing to have a clear, unified, and effective voice with the MPCA and other regulatory agencies. A transition committee of city stormwater professionals, working with LMC staff, has developed the attached proposal for the new MCSC. As you will see, the primary means of accomplishing the goals will be for LMC to enter a new contract for the professional services of Randy Neprash of Bonestroo & Associates, the consultant that completed the NPDES Guide Plan project. Randy won strong endorsement from the affected cities not only for developing the Gnide Plan, but for effectively representing their interests with the MPCA and other agencies. . Under the new contract, Randy will perform such tasks as representing cities at the MPCA Stormwater Steering Committee, coordinate with MPCA on MS4 permit issues, and track development of new regulations for construction site permits. As part of his work he will regularly report back to the affected cities through electronic newsletters and the posting of information on the LMC Website. A more complete description of the proposed Scope of Professional Services is attached for your review. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION fMPlOYER (ol\) e e e Page 2 August 30, 2006 The estimated annual budget for this project is $75,000, most of which will be used to cover the consultant charges and expenses. A small amount is included to cover clerical and technical support as well as direct expenses incurred by LMC. A $15,000 reserve is also included to cover unanticipated costs that may arise. A nine-member steering committee, made up of city stormwater professionals, will provide oversight to the delivery of services and to the budget. The budget will be met by fees paid by the participating cities; the allocation is based one-half an equal sharing among all participants and one half on population. A schedule of maximum fees for each population group is attached. Based on a reasonable expectation of participation, we have developed the following estimated annual fee schedule: Population Ran~e Annual Fee 0- 3,000 $375 3,001 - 6,000 $470 6,001 - 10,000 $565 10,001 - 20,000 $690 20,001 - 30,000 $875 30,001 - 50,000 $1,125 50,001 - 100,000 $1,625 St. Paul $4,500 Minneapolis $5,500 If your city would like to participate, please sign the enclosed letter of understanding and return it to: Rebecca Erickson, League of Minnesota Cities 145 University Ave. W. St. Paul, MN 55103-2044 no later than Monday, October 2,2006. Be sure to include the contact information for your primary representative. Please do not enclose a check at this time; your city will be invoiced once it is determined that there is sufficient interest for MCSC to be formed. If you have questions, please contact LMC Director of Member Services Kevin Frazell at 651- 281-12150rkfrazell@lmnc.org. Sincerely, ~ rJ.7f ~~ Lori Haak, Chair MCSC Steering Committee Water Resources Coordinator, Chanhassen Kevin Frazell Director of Member Services League of Minnesota Cities loL~ ') e e e League of Minnesota Cities 145 University Avenue West, Sl Paul, MN 55103-2044 (651) 281-1200 . (800) 925-1122 Fax: (651) 281-1299 . TDD: (651) 281-1290 www.lmnc.org LMC ~ 0{ M......ota em.. em.. ~ -J.,."" September, 2006 Letter of Understanding Re: Minnesota Cities Stormwater Coalition (MCSC) The City of hereby agrees to participate in the League of Minnesota Cities' Minnesota Cities Stonnwater Coalition (MCSC) per the terms and conditions outlined below, Mission To protect Minnesota's water resources by ensuring that the policies, permits, procedures, rules, and legislation adopted by state water resource management agencies and other regulatory entities are both meaningful and manageable from the perspective ofthe regulated parties, General Goals . Promote staff-to-staff discussion with MPCA (e,g., TMDL baseline) . Be cities' eyes and ears in state agency and stakeholder group discussion . Exercise policy influence . Influence development of regulations and implementation plans in the early stages . Offer a consistent voice . Help unify positions taken by agencies . Encourage agencies to provide sample documents (e.g., construction SWPPP) Action Plan . Advocate for the interests of the regulated cities with regulatory agencies . Provide input and professional advice for the LMC policy development process, but will not take independent legislative positions . Foster and manage communication and networking on water resource issues among regulated cities and with state regulatory agencies and other cities . Provide technical assistance and training for regulated cities . Participate in state regulatory and water resource forums, such as the Stonnwater Steering Committee, Minnesota Pollution Control Agency stakeholder groups, Total Maximum Daily Load stakeholder groups, Nonpoint Education for Municipal Officials, Watershed Partners, Minnesota Public Works Association and City Engineers Association of Minnesota . Encourage the various state agencies to keep guidance documents for regulated cities current . Undertake special projects as appropriate . Cooperate with other entities in developing educational materials that can be used by regulated cities AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER &; Ll) e e e Letter of Understanding Page 2 August 29, 2006 Elil!:ible Members While interest is focused on Phase I, Phase II, mandatory and discretionary cities, all LMC member cities may participate. Other regulated entities, i,e. interested watershed districts, may participate for the purposes of receiving information and adding to the discussion, but will not have formal standing in MCSC. Lel!:al Structure Membership in the MCSC will become effective upon participating cities signing this Letter of Understanding, It is understood that LMC will hire and supervise staff, retain necessary consl~!taI'1t3, provide fi~cal and other general administrativ!" ~]Jp;::':'rt ~ervi~es. The LMC B03.rd has formal authority over the effort, but will appoint a nine-member Steering Committee to provide direction and give recommendations. Membership ofSteerinl!: Committee MCSC will work under direction of a nine member steering committee appointed by the LMC Board of Directors. Members will serve three-year staggered terms, except to instigate the staggered terms, initial steering committee members will each serve a one, two, or three year term as determined by the LMC Board, The first year committee members will be: Lori Haak, Water Resources Coordinator, Chanhassen (Chair); Jim Hafner, Stormwater Manager, Blaine; Ross Bintner, Water Resources Engineer, Prior Lake; Bruce Westby, City Engineer, Monticello; Bill Schluenz, Public Works Superintendent, Waite Park; Jeff Oliver, City Engineer, Golden Valley; Terry Schultz, Director of Natural Resources, Burnsville; Andy Bradshaw, Civil Engineer I, Moorhead; and Anne Weber, Civil Engineer, St. Paul. Resources Provided · MCSC participating cities will reimburse LMC for direct services and expenses such as general administrative, Internet, and support staff services provided through LMC. · MCSC participating cities will also reimburse LMC for the costs and expenses associated with retaining the technical consultant for representation with regulatory agencies, member advice, maintenance of guidance document, development of training, and input on development of public educational materials Maximum First Year Fee The fee for the City of shall not exceed $ in the first year of this agreement. Do not enclose payment at this time; your city will be invoiced when total participation and actual fees are established. Co L t) . . . Letter of Understanding Page 3 August 29, 2006 LMC Limitations on Expenditures LMC shall not authorize expenditure of funds for the MCSC beyond the amount that has been paid by participating cities. Term of Ae.reement and Renewal Term of agreement shall be September I, 2006 through August 31, 2007. LMC will invoice membership fees each August I; the city will determine and notify LMC by September I whether it intends to continue for the following year. Agreed to on this date by the City of Authorized Signature Date Desie.nation of Primary Contact for the City Name Mailing Address Phone # Fax # E-mail Address Please return completed document to: Rebecca Erickson, League of Minnesota Cities 14S University Ave. W. St. Paul, MN SS 1 03-2044 loL0 . WglO ST. PAUL, MN ELGIN,IL TROY, MI DENVER, CO . . MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL, MI1\NESOTA 55102 651.227.7773 FAX 651.223.5646 WWW.WOLDAE.COM MAIL@WOLDAE.COM RECEIVED AUG 2 2 2006 August 18, 2006 City 01 Hulchlnaon Eng. Oep. dyJ I }, I( 1.... \'1> F'CIl\IIH.... John Rodeberg, Public Works Director City of Hutchinson 111 Hassan Street Southeast Hutchinson, Minnesota 55350 Re: HATS Cold Storage Building Commission No. 9999 Dear John: Thank you for giving us this opportunity to continue our long-tenn relationship with the City of Hutchinson by providing architectural services for a Cold Storage Building at the HATS facility. We understand your desire for limited services related to this project. Our recent discussion suggested that you already have the building plans developed and require assistance in developing bid documents for the project. The City would manage the bidding and construction of the project. We understand that the budget for the building, not including mechanical, utilities or sitework, is $214,000.00. We propose the following fee for the work: Approx. Cost x 6% (Arch. Fee) x 40% (Const. Doc.) $214,000 $12,840 $5,100 Total Arch. Fee. As with our other work for the City, reimbursable expenses would be billed at actual cost. Please call me with any questions. Sincerely, WJW#~~mEERS John McNamara, AlA Associate cc: Michael Cox Matt Mooney PK/9999/CI_ HutchinsonJaug06 Page 1 of I Melissa Starke . From: Gary Plotz Wednesday, September 06, 2006 10:45 AM 'Lenore Flinn' Sent: To: Cc: Daron VanderHeiden; Melissa Starke; Steve Cook (scook@hutchtel.net); Dolt Moon; billyjoa@hutchteJ.net Subject: Gary: Meeting between city and school district Lenore. Thanks tor checking with your people. I will place the date on the City Council agenda tor approval. I would think the Council Chambers would work fine. We can set up tables and chairs in a large rectangle. Gary From: Lenore Flinn [mailto:llftaw@hutchtel.net] Sent: Tuesday, September 05, 2006 11:56 AM To: Gary Plotz . Cc: Daron VanderHeiden Subject: Meeting between city and school district Good Morning, Gary: I have polled the people tom our district who will be attending the meeting between the city and school district. and the consensus tor us seems to be that September 28, 2006, at 4:30 pm is a time when everyone is able to arrange to attend. I don't believe we decided on a location, but we can certainly work that out once the time and date are firm. Please advise. Thanks. Gary. Lenore . 9/7/2006 ,?(a) . . . Minutes ISD #423/City of Hutchinson Small Group Meeting 12:00 p.m. August 24, 2006 Present: Mayor Steve Cook, City Council Member Bill Arndt, City Administrator Gary Plotz, ParkslRecreationlCommunity Education Director DolfMoon, School Board Chair Lenore Flinn, School Board Member Jim Waldron, School Superintendent Daron VanderHeiden, School Assistant Superintendent AI Stoeckman, School Director of Buildings and Grounds Brian Mohr Mayor Cook noted that his hope is to create dialogue between the School and City to identify more partnership opportunities. Some areas that have already been identified is the current partnership between the school and PRCE, as well as the school liaison program. Bri~ ~..1Cthr :J.oted L~at one idea th:::t ~~d !TIate~~!ize-:! tre-C'llgh ~r~r..stormi~g '.y~s the r..et"d for both entities to have a master plumber. This position could be shared between the entities, as well as the possibility of sharing a master electrician. It was noted that for projects that both the City and School take on, final sign off is required by master plumbers and master electricians. Mohr also noted that there are already "unofficial" partnerships that occur, such as the fire department changing the light bulbs at the high school football field (as part of the FD training) and HATS and the school sharing information. Gary Plotz noted that he and the mayor had spoken about a possible exploration of a partnership with the City's information technology department. School officials seemed to think that that might be a good area to explore. Mayor Cook noted that this area could be used for web site maintenance as well. He also talked about joining together for purchasing ventures (i.e. supplies, paper, cleaning equipment, etc.). Discussion was also held regarding sharing other positions of employment between the school and city (i.e. legal, human resources, finance). Dolf Moon spoke about the \12 cent sales tax subject and the possibility of using it to pay for an aquatic center, which could be attached to a school. The group spoke about trying to find out what the community wants. Items that have been brought to the attention of some members of the group include wants of an aquatic center, auditorium, ball fields, sports complexes, etc. School officials offered an example of a partnership between a city, school district and private industry in another city. Mayor Cook suggested involving Ridgewater College in future discussions. Items that came out of the Community Advantages Leadership Program included: '6l~ . Retreat center, affordable housing, business incubator, Hutchinson as a destination, wellness community (i.e. high-end spas, recreation programs, bike trails, etc.), local music festivals, hockey, alternative energy Mayor Cook asked if anyone from the school district would like to be on the 'h cent sales tax committee. School officials felt that would be a good idea and will identify those who will be involved. DolfMoon noted the most important thing is to keep communication open. The school and city already try to coincide projects (roofing, parking lot overlays, etc.) to save costs. Discussion was held regarding county partnerships in place, such as use ofthe fairgrounds. Also, Trailblazer Transit and the solid waste management program. Other discussion was held a partnership with the school and the City's source-separation program. Discussion was also held regarding the use of students in some type of capacity (i.e. survey tabllJation, forestry, et~.). Gary Plotz also suggested the school using the City's various notification methods (i.e. utility bills, door droppers with compost material, etc.). . The group decided that these partnership discussions should continue regularly. Bill Arndt expressed that he felt that both groups (City Council and School Board) should be brought together to discuss future endeavors. Lenore Flinn suggested that both entities choose some of their most important topics and then bring the groups together to prioritize the list. The groups will also put together a list of existing partnerships. A joint meeting between the two bodies will attempt to be held in late September. . <6L~ . . . Hutchinson City Center 11l HIISSIlIl Stnet SE Hutchinson, MN 55350-2522 320-587.5t5I1Fu 320-234-4240 TO: Mayor & City Council FROM: Gary D. Plotz, City Administrator DATE: August 17,2006 SUBJECT: Draft Policy - Authorization for Grant Submittals Past practice over the last 30+ years has been to have Council authorization of submittals cf grant,. In:; few cases, gr:;nts have been applied for without a~varce Council "]1rrov~l. Since the City has no written policy in this area, it would be helpful to clarify this past practice and procedure. The policy would assist us in overall planning for the future, as there is often a cash match, in-kind resources, or restrictions on the use or reuse of the property or equipment. To clarify what has already been past practice, I offer the following language to put in the City's existing handbook on Council policies and procedures. GRANT APPLICATIONS All grant applications shall be authorized in advance of their submittal by the City Council. The scope of the project shall be presented to the Council, including details on the amount of "in-kind contributions" and/or "cash contributions". Any grant restrictions shall be so noted, This may include restrictions as to the use or reuse of property and equipment or any financial payback requirements, if any. - Printed on recycled paper - Gt [<0 . . . Memorandum TO: Mayor and City Council Brenda K. EWing~an Resources Director Retirement Health Savings Program FROM: RE: DATE: September 7, 2006 City Administration has been examining the specifics of Retirement Health Savings (RHS) Programs and the feasibility and process of implementing such a program for the benefit of eligible City employees. Part of the examination has been to identify the organizations that offer programs, and the specifics of the programs, to determine which is most beneficial to our City employees. l~~Jr.i;ii;~tli:1ii.J1i is oftheopinion=that the jCIvlA VantagcCart Rttiremeiitl ~c";th Savings rrugralfl- offers participating employees the benefits that the other plans offer, but with enhanced flexibility and choice for employees in regards to contributions into the program. RHS Programs are vehicles that allow eligible employees to make pre-tax contributions, through payroll deduction, to accumulate assets to pay for medical expenses for themselves, spouse and/or dependents in retirement on a tax-free basis. Eligible expenses in retirement include insurance premiums, out-of-pocket medical expenses, co-pays, or prescription drugs. With the continuing rise in medical costs, this is an attractive option for employees to plan for medical costs in retirement. When an employer sponsors an RHS, the employer can determine if participation is mandatory or optional. The employer may require employees in covered group(s) to participate. In this situation, there is no option at the employee level. There are several allowable mandatory contributions to an RHS plan, as follows: 1. Direct emplover contribution - These contributions are made directly by the employer in either flat dollar amounts or as a percentage of compensation. 2. Mandatory vacation and sick leave contribution - The employer may require contribution of accrued vacation or sick leave according to a pre-determined schedule established by the employer. 3. Mandatory pre-tax emplovee contribution - The employer may mandate salary reductions according to a pre-determined schedule established by the employer. Ifa plan is established, the City of Hutchinson could choose to make participation mandatory, but it is more employee-friendly if participation is optional and the choice of the employee. The following are the allowable optional contributions that can be made to an RHS with the ICMA VantageCare Retirement Health Savings Program: I. Irrevocable emplovee pre-tax contribution - A participating employee may make a single irrevocable election to make ongoing contributions from compensation of a specified dollar or percentage amount on a pre-tax basis. The participating employee may also irrevocably \ol'0 e e e elect to make contributions of a specified amount of accrued sick and vacation leave, typically at retirement. Once the election is made. it is irrevocable and may not be changed. Once an irrevocable contribution is selected, the employee may not opt out of the program. 2, Annual. irrevocable election of contribution of prospective leave accruals - Each year, employees are permitted to irrevocably elect to contribute all or a portion ofthe upcoming year's accrual of vacation and/or sick leave to VantageCare RHS. Each year there would be a designated open enrollment period when employees can choose to make an annual irrevocable election for the following year (i.e. - open enrollment from Oct. I - November 30, 2006, for contributions in 2007). Under the optional contributions, the City would be required to establish what contributions are eligible and the limits of contribution type, or at an overallleve!. Some options the City could consider are the following programs already in place: 1. Annual sick leave payment - allow a % or flat $ amount of the 1/3 of sick leave hours over 720 paid out annually to eligible employees. 2, Vacation and compensatory time payments at termination/retirement - allow a % or flat $ amount of the hours paid out to eligible employees. 3, Sick leave payout upon employee retirement or employee death - allow a % of flat $ amount of the 1/3 of sick leave hours over 240 paid out upon the retirement or death of an eligible employee. 4, Police holidays - allow a % or flat $ amount of the up to 84 hours of extra pay in lieu of holidays for eligible police department employees. As all of these programs are already in place, allowing them to be designated as pre-tax contributions to an RHS would not result in added costs to the City, other than incidental administrative work. Consequently, such contributions to the RHS plan are pre-tax and would result in a savings to the City in that we would no longer be paying the employer taxes if the contributions were paid as wages. In addition to these programs, the City could also allow the Irrevocable employee pre-tax contribution noted previously, Please note that for your information, I have attached two handouts about RHS plans and, specifically, the ICMA plan, Information about Retirement Health Savings Programs, in general, and the ICMA program was presented to the City of Hutchinson Employee Wage Committee at their meeting held on August 3 I, 2006. It was the consensus ofthe Committee to forward a recommendation to the Hutchinson City Council to allow and to authorize staff to proceed with the implementation of a Retirement Health Savings Program with ICMA Retirement Corporation. Therefore, staff is requesting that the City Council consider this recommendation and to direct and authorize staff to begin the process to establish and implement an RHS. If so authorized to proceed, please note that staff, in the near future, will be bringing to the Council the specific plan design of the City of Hutchinson plan, and the associated required agreements, resolutions, and other documentation that requires Council approval to officially establish a plan. If you have any questions, I will be in attendance at the City Council meeting on September 13,2006, Enc!. \ DLaj . Hutchinson Wage Committee Retirement Health Savings Program Review August 31,2006 With an employer sponsored Retirement Health Savings (RHS) plan, eligible employees are allowed per the specific provisions of the plan to accumulate assets to pay for medical expenses for you, your spouse and/or your dependents in retirement on a tax-free basis. (Note: Previously, RHS contributions could be passed to employees heirs upon the death of the employee, spouse and dependents. As of this week, ICMA has notified the City of an IRS ruling that would no longer allow this. It is under question if the funds would be lost or made available to heirs on an after tax payment of some kind.) Features of the ICMA Retirement Corporation VantageCare Retirement Health Savings Plan . The ICMA RHS is similar to a Section 457 deferred compensation plan in that it allows you to invest dollars in the Vantagepoint Mutual Funds for financial needs during retirement. Contributions to the RHS are tax-deferred, and, when account assets are used to pay for tax qualified medical benefits for you, your spouse and/or your dependents, the withdrawals are also tax free. When an employer sponsors an RHS, the employer can determine if participation. is mandatory or optional. The employer may require employees in the covered group(s) to participate. In this situation, there is no option at the employee leveL There are several allowable mandatory contributions to an RHS plan, as follows: 1. Direct employer contribution - These contributions are made directly by the employer in either flat dollar amounts or as a percentage of compensation. 2. Mandatory vacation and sick leave contribution - The employer may require contribution of accrued vacation or sick leave according to a pre-determined schedule established by the employer. 3. Mandatory pre-tax employee contribution - The employer may mandate salary reductions according to a pre-determined schedule established by the employer. The City of Hutchinson could choose to make participation mandatory, but it is probably more likely that if a plan is established participation would be optional and the choice of the employee. . The following are the allowable optional contributions that can be made to an RHS: 1. Irrevocable employee pre-tax contribution - A participating employee may make a sinqle irrevocable election to make ongoing contributions from \oc0 . compensation of a specified dollar or percentage amount on a pre-tax basis. The participating employee may also irrevocably elect to make contributions of a specified amount of accrued sick and vacation leave, typically at retirement. Once the election is made. it is irrevocable and may not be chanqed. Once an irrevocable contribution is selected, the employee may not opt out of the program. 2. Annual. irrevocable election of contribution of prospective leave accruals - Each year, employees are permitted to irrevocably elect to contribute all or a portion of the upcoming year's accrual of vacation and/or sick leave to VantageCare RHS. Each year there would be a designated open enrollment period when employees can choose to make an annual irrevocable election for the following year (i.e. - open enrollment from Oct. 1 - November 30, 2005, for contributions in 2007). Under the optional contributions, the City would be required to establish what contributio!1!" are eligible a!1d ttle Ii,!,i~g "f contribution type, or at ""! oVElral' ,..v~!. Some options the City could consider are the following programs already in place: 1. Annual sick leave payment - allow a % or flat $ amount of the 1/3 of sick leave hours over 720 paid out annually to eligible employees. . 2. Vacation and compensatory time payments at termination/retirement- allow a % or flat $ amount of the hours paid out to eligible employees. 3. Sick leave payout upon employee retirement or employee death - allow a % of flat $ amount of the 1/3 of sick leave hours over 240 paid out upon the retirement or death of an eligible employee. 4. Police holidays - allow a % or flat $ amount of the up to 84 hours of extra pay in lieu of holidays for eligible police department employees. In addition to these programs, the City could/would also allow the Irrevocable employee pre-tax contribution noted previously. . To begin the process to establish a plan, the following would need to be completed: 1. Wage Committee makes recommendation for program consideration and establishment to the City Council. 2. Upon approval, the City completes and submits to ICMA the necessary paperwork to establish the RHS plan. 3. Receive notification from ICMA of the establishment of the plan. 4. Establish a plan effective date (January 1, 20077) 5. Hold meetings to inform and educate the eligible employees of the program, its options, and requirements and regulations. 5. Establish and hold a 50-day open enrollment period. 7. Receive and process employee enrollments and forward enrollments to ICMA. 8. Begin, through payroll deduction, the plan contribution selections of employees. \0[9 VantageCare Retirement Health Savings Program e f~w~S~y Participation and Contributions in the VantageCare Retirement Health Savings Plan Cc.ntrib"ti"" ,,!:d pprljcipati,,!: f""tures of the ).iantagpCare R",tirpment Health Saving!; (RHSl Plan arp. nermit- . ted by ICMA Retirement Corporation (ICMA-RC), pursuant to a formal private letter ruling issued by the Internal Revenue Service ("IRS") and subsequent opinion of ICMA-RC's outside counsel, Groom Law Group, a leading legal firm in the area of employee benefits. Employers should evaluate the RHS provisions that meet the plan needs of both the employer and employee, keeping the level of authority governing the provi- sion in mind. While some employers may not choose to adopt provisions not previously ruled on by the IRS, other employers will be comfortable with an opinion of ICMA-RC's outside counsel, particularly after the opinion is reviewed by the employer's benefits counsel. e Existing Provisions The following features are specifically addressed in the Private Letter Ruling issued by the IRS in connection with the first municipality adopting the VantageCare RHS program: Participation Mandatory participation - employees in the covered group(s) are required to participate. There is no option at the employee level. Contributions Direct employer contribution - These are contributions made directly by the employer in either flat dollar amounts or as a percentage of compensation. Mandatory vacation and sick leave contribution - Mandatory contribution of accrued vacation or sick leave according to a pre-determined schedule established by the employer or collective bargaining unit. Mandatory pre-tax employee contribution - Mandatory reduction from salary according to a pre-determined schedule established by the employer or collective bargaining unit. ( over) e ICMA RETIREMENT CORPORATION The Public Sector Expert \DL0 New Features . Since developing RHS, the ICMA Retirement Corporation has sought to enhance the features to make the program even more flexible for employers and employees. ICMA-RC's outside employee benefits legal counsel, Groom Law Group, has developed an opinion letter at ICMA-RC's request, providing the foundation for employer adoption of some significant additional provisions for the RHS Plan. Participation One-time irrevocable election to participate - An eligible employee may make a one-time irrevocable elec- tion to participate in the plan. Until such time as the election is made, the individual may not participate in the plan. Once made, the election is irrevocable and the employee may not opt out of the program. Contributions Irrevocable employee pre-tax contribution - A participating employee may make a single irrevocable elec- tion to make ongoing contributions from compensation of a specified dollar or percentage amount on a pre- tax basis. The participating employee may also irrevocably elect to make contributions of a specified amount of accrued sick and vacation leave, typically at retirement. Once the election is made, it is irrevocable and may not be changed. ~mphJ'j~\; '.i01~nta:--y after-tax contributior.:; - E:-:1ploycc aft8r-tEXV-0!L;:1tary-cofitr:b:..:t:c;.s-;";u::,. cC'mpi':~e \lp to 25% of the overall contributions to the plan for each calendar year. (For purposes of determining the 25% limit, after-tax contributions are measured against all other contribution types listed in this summary: direct employer contributions, mandatory leave contributions, mandatory employee contributions, irrevocable election contributions, and annual irrevocable prospective leave contributions.) Annual. irrevocable election of contribution of prospective leave accruals - Each year, employees are per- mitted to irrevocably elect to contribute all or a portion of the upcoming year's accrual of vacation and/or sick leave to VantageCare RHS. . No specific dollar or percentage limitation is required for RHS plan contributions (other than for after-tax contributions), although limitations are suggested in the opinion. The employer may establish limits by con- tribution type, or at an overall level. The opinion letter on these enhancements states that, while there is no direct Internal Revenue Service authority with respect to the issues covered, and while it is possible that a court or the IRS could reach dif- ferent conclusions, the provisions should stand if challenged. Employers may wish to refer the opinion let- ter, available on request to interested employers, to outside benefits counsel for review prior to adoption of the provisions outlined above. Copies of the private letter ruling and the opinion of outside counsel referred to above are available to employers on request. . 777 North Capitol Street, NE, Washington, DC 20002-4240' 1-800-299-9249 . www.icmarc.org F L YOOO-093- 2 00206-C7 53 \Oc:) . Hutchinson Fire Department Memo To: Mayor and City Council From: Brad Emans, Fire Chief cc: Gary Plotz, City administrator Date: August 29, 2006 Reo Landscaping Project The Hutchinson Fire Department would li<e permission the re-Iandscape the front of the fire station. History: The fire station was buill in 1981 and occupied by the fire department In 1982. The landscaping In front of the building was completed at that time; however, over the years we have planted a few new items In front of the building. . Proposal: We are proposing to remove all of the current plantings, and conCl'ete. We will be Installing new plantings, a seven foot statue of a fireman holding a fire hose, two pavestone pathways, plus a rest area for citizens as they pass by Statue: The fire department was looking for a means to honor all of those that have served the Hutchilson FIre Department for the pasl120+ years. and to remind all of us of the sacrifice made by 343 firemen on 9-11. The seven fool. statue of a fireman holding 8 fire hose has already been purchased by our fire department through the general fund. Funding: The project will be funded through the fire department genaral fund. Maintenance: The Fire department will maintain the new statue and landscape. . laL~ . Hutchinson Fire Department Memo To: Mayor and City Council From: Brad Emans, Fire Chief Date: August 29,2006 Re: Haunted House The HL"cfl~nson .Jaycee'~ e~d the Hutmi!"1~ !=!rf.l~l1~~f''l. i., 3: ;c.1...t ""ffort w'ould like pe!"P."!lss!on to use the fire/police training s~e locatec behind the National Guard Armory to host an area wide hauntec house for the pure enjoyment of the citizens in and around the Hutcl1insoo area. The tentative dates are: Thursday, October 19 - Saturday. October 21 and Friday, October 27 - Saturday. October 28. . Buildings to be used: Both of the current residential search & rescue houses at the training s~e. We will not be entering the police firing range area. Parking: All vehides will be parl<ec on training s~e land by JCIFD personnel. Security: Security will be provided by JCIFD personnel. Liability: All liability insurance will be in-place prior to the opening of the hauntec house. Clean-Up: The area will be restorec to ~s original state after the final night The work will be completec by JCIFD personnel. Profit Any profit made will be split between the two organizations equally after expenses. . IOLe) . . . Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 32tl-S87-515llFax 320-234-4240 TO: Mayor & City Council FROM: Gary Plotz, City Administrator DATE: September 6, 2006 SUBJECT: Contingent Resolution on EDA Levy Included in the Council packet is a draft resolution to establish an Economic Development Authority tax levy. Ken Merrill, Finance Director, and Cindy Schultz, McLeod County Auditor, have visited and concluded that the "total ofthe general fund levy" could be broken into two separate levys - City General Fund levy and EDA levy, respectively, after the statutory procedure was completed. Please also find included in the packet the procedure outlined to establish an EDA levy. Miles Seppelt, EDA Director, will be in attendance at the Council meeting to address any further,' questions you may have regarding this. - Printed on recycled paper - \DcJ) . MEMORANDUM Date: September 6, 2006 To: Honorable Mayor & City Council From: Miles R. Seppelt Economic Development Director RE: Levy for EDA For your review, I am enclosing some background information on the proposed levy for the EDA and the reasons why it is being proposed. For the past 8 years, funding for the EDA has been pretty much flat. Figure 1, below, shows that the annual transfer to the EDA from the city's General Fund has been essentially unchanged since 1998. Typically it is about $100,000 each year. . Figure 1 - General Fund Transfers to EDA, 1998 .2006 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0 1998 1999 2000 2001 2002 2003 2004 2005 2006 We've pretty much been able to get away with this because, for 6 of the last 9 years, EDA expenditures have been significantly lower than budgeted, due to staffing changes. (please refer to Table 1) . This has allowed the transfer from the general fund to remain unchanged. \Dld-) e e e Table 1 - Staff Transition, 1998 - Present Year Comment 1998 part-time position 1999 part-time position 2000 part-year - phase in of full-time position 2001 full year 2002 staff transition - position vacant part of year 2003 Miles deployed overseas, part-year 2004 Miles deployed overseas, part-year 2005 full year 2006 full year On the revenue side, we are looking at a decline in rental revenues EDA rental revenue will decrease by $6,000 over the next two years because the Wetherell Property will no longer be rented as of mid-2007. Mr. & Mrs. Wetherell have decided to relocate. $16,000 $14,000 $12,000 $10,000 $6,000 $6,000 $4,000 $2,000 $0 Year 2006 2007 2008 Projected Rental Rev. $14,122 $11,122 $8,122 Figure 2 - EDA Rental Revenue, 2002 - 2008 (Projected) - --- .............. ......... ./ """"-..... ~ . .... 2002 2003 2006 2008 2004 2005 2007 EDA BudQet Proiections (see following page) For 2006, we are forecasting a $10,000 deficit in the EDA budget - this will be covered by existing fund reserves. The following page shows the EDA's current budget as well as the projected budgets for the next two years. (please see attached) \ OLd) 2006 - 2008 EDA Budget Worksheet Updated: 31 May 2006 Olct Code I Description R NUES 4316 Rents 4625 Interest Earned 4720 Refunds & Reimbursements 4825 General Fund Transfer Downtown Loan Fund Transfer 4830 EDA Levy TOTAL REVENUES EXPENDITURES 6110 Wages Reg. Employees 6121 Wages, Intern 6t22 Wages, Temporary Employees 613'1 Vacation Pay 6132 Holiday Pay 6133 Sick Pay 6141 PERA - Coordinated 6145 FICA - City Portion 6150 Medicare 6150 Empl. Health & Ins. Benefit Total Salaries & Fringe Benefits e Office Supplies 6210 Operaling Supplies Total Supplies, Repairs & Mainl 6301 Professional Services 6302 Legal 6305 Other Contractural Total Consulting 6310 Communications 6311 Postage 6320 Travel School Conference 6321 Car Allowance - Travel 6340 Printing & Publishing 6370 Contract Repair & Maintenance 6385 Data Proc Equipment Rental Total Other Services & Charges 6735 Southwest Foundation 6901 Dues & Subscriptions 6909 Miscellaneous Total Miscellaneous 7010 Land 7015 Improvements to Land 7030 Machinery & Equipment "40 Development Cost W' Capital Outlays TOTAL EXPENDITURES BALANCE 2006 2007 Budaet Proposed 14,122 It,122 t,Ooo 1,000 t,OOO 1,000 t 00,000 70,000 . 10,000 . II 70.000 126,122 t53,122 2006 2007 Reauest ProDosed 70,385 72,497 16,100 21,560 0 0 0 0 0 0 0 0 4,777 4,920 6,768 6,971 0 0 6,400 6,400 104,430 112,348 800 800 2,000 2,000 2,800 2,800 5,000 5,000 0 0 3,000 3.000 8,000 8,000 2,500 2,500 t,800 2,000 2,200 2,200 t.050 1,500 2.500 2,500 0 0 950 950 11,000 11,650 4,000 4,000 5,000 5,000 500 500 9,500 9,600 0 0 0 0 500 500 0 0 500 500 136,230 144,798 ($10,108) $8,324 2008 Prolected Notes 8.122:........ Slritesky = 73.84 acres @ $t 10 = $8,122.40 1.000 ~Wetherell = 6 mo@ $500 I mo = $3,000 t,ooO 140 000 150,122 2008 Proiected 74,671 21,560 o o o o 5,068 7,181 o 6,400 114,880 800 2.000 2,800 5,000 o 3,000 8,000 2,500 2,000 2,200 t,5oo 2,500 o 950 11,650 4,000 5,000 500 9,500 o o 500 o 500 ~ $2,7921 B (l To cover 6 months of operations; dlsconlinue 2007 Discontinue transfer? (Sound Financial Mgmt.) EDA Rate = 1.525 Levy = $t 40,000 I year 3% increase 35 hours I week for 56 weeks (4 weeks over1ap) = t ,960 total houl'5 @ $t t I hour Postage increase. Restore to 2002 level. \DLd) . . . To bring its budget into balance, the EDA will need about $140,000 next year. The options are to increase the transfer from the General Fund, or to implement an EDA tax levy and phase out the EDA's transfer from the General Fund. How Other Cities fund their EDA's Several other city's were contacted to leam how they fund their economic development activities: ~ Fundina Method Olivia Montevideo Mankato Elk River ."'.!ber! L<;::: Levy & General Fund Levy & General Fund General Fund Levy Self auificient t~I1"'ugh buiidir.g", investments, development deals, elC. (Currently building their 19th spec building - since the 1950'5) The EDA is currently studying the Albert Lea model and would, over time, like to move in this direction. Be nefits to C Itv A separate levy for the EDA will benefit the city in several ways: )> Greater transparency in City Budget )> Eliminates annual transfer to EDA )> City can reduce its tax rate Currently, the city's tax rate is high compared to other cites in part because we fund our EDA from the general fund whereas they do not. Benefits to EDA A separate levy will also provide benefits to the EDA: )> More stable funding source )> Protects the EDA from city budget pressures )> Gives EDA Board of Directors more control over their own budget. )> Better financial management )> Moves the EDA towards financial self-sufficiency. Other considerations )> The EDA is a separate legal entity from the city and should therefore be funded separately. )> City Council would still have u~imate control - they would set the EDA levy each year at the same time they set the city's levy. \DLd) . LevY Procedure The steps to establish a levy for the EDA are as follows: 1) EDA makes a fonnal request (this is attached) 2) City Council passes a resolution stating the proposed amount of the EDA levy 3) Publish in the local newspaper 4) Public hearing 5) City Council adopts resolution authorizing levy 6) Publish resolution newspaper 7) Resolution voided if a petition is received within 30 days (347 signatures needed) EDA Reauest The EDA Board of directors is requesting that the City Council authorize the implementation of a levy on behalf of the EDA in the amount of $140,000 - which would result in an estimated EDA tax rateof 1.525~.. . ... . Each year going forward then we would request that the EDA tax rate be kept the same. Then as the community's tax base grows, revenues to the EDA would grow proportionally. . Why $140.000? 1) That is the amount we need to make our budget balance. 2) The EDA has not had any real increase in funding since it was formed 9 years ago. Every other department has seen increases... What is the impact on a typical $150.000 house? EDA EDA EDA tax on - Levy Tax Rate $150K house ChanM, $100,000 1.090% $16.34 $110,000 1 .199% $17.98 $1.64 $120,000 1.308% $19.61 $3.27 $130,000 1.416% $21.25 $4.91 $140,000 1.525% $22.88 $6.54 $150,000 1.634% $24.52 $8.18 $160,000 1.743% $26.15 $9.81 . $166,391 1.813% $27.20 $10.86 \D~ . . . If an EDA tax levy had been implemented back when the EDA was originally formed. and the tax rate kept constant at 1.525%, for the current year we would have almost exactly $140,000 in revenues: Year --,- Hutchinson T'~~)(~apacity . 1.525% EDA Levy_ 1996 _'_'_.._.~.-..,"--,..'--"- 1997 _ ~_ __,'_'.U~ 1998 "'-"'--"_.'~--_.""". 1999 ..~, "-".'--'.~-~" 2000 2001 2002 - "-"~._.~.-" 2003 _'_"_._'~".._'..~.'..._.r 2004 ..._--..~"._~-_. , 2005 2006 $6,397,814 $7,130,105 $6,849,014 $6,837,064 -" ~-" .,' -.,,'--- - $7,684,727 $8,876,529 $6,928,360 $7,456,960 $7,937,112 $8,646,161 $9,177,656 $97,567 $108,734 $104,447 $104,265 ---~..-.._._--'-- $117,192 $135,367 $105,657 $113,719 $121,041 $131,854 $139,959 Note: The decrease you see in the city's tax capacity from 2001 to 2002 was the result I of changes the Minnesota Legislature made in property classification rates. The classification rate for commercial! business properties was lowered. ID~ The EDA Provides Value: We believe that the EDA provides a lot of value to the community: Business Retention & Expansion Program ~ 2003 ~ 15 businesses visited ~ 2004 ~ 9 businesses visited ~ 2005 ~ 14 businesses visited ~ 2006 ~ 11 businesses visited (so far) New Businesses Recruited to the Community ~ Impressions Inc. ~ Warrior Manufacturing ~ American Energy Systems ~ Hilliard Floor Care ~ __c". '0 '~,_," _~_~","" , MR~ """1':'0" ;;."R'''"-'''~' - - - - '-~ -~ ;'{.. -, ,;.,' ... " .~,,=-~ . ;Jr~.~. _00000000000001: -::~--:-;: -. '~. -~ ~ Industrial Park Development ~ JOBZ New Business Start-ups ~ Ashwilllndustries ~ McClure Business Park Downtown Revitalization ~ Historic State Theatre ~ Jorgensen Hotel ~ Former Hennen's Building ~ Cornerstone Commons ~ Sign & Awning Grants ~ Storefront Revitalization Matching Grants ~ Downtown Loan Program \ D Cd) ~ Downtown Streetscape ~ Hwy 7 Project Project Management ~ Liquor Hutch expansion Project Support ~ Cornerstone Commons / Redevelopment Grant ~ Warrior Manufacturing / Minnesota Investment Fund Grant Writing Staff Support ~ Hutchinson Downtown Association o Farmers Market o Popcorn Wagon o Picnic in the Park ~ Herrington-Merrill House restoration Marketing the Community ~ EDA Web-site Questions If you have any questions or need additional information, please give me a call at 234- 4223 (office) or 587-2957 (home). \()L~ e e e HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION #2006-2 RESOLUTION REQUESTING EDA LEVY WHEREAS, the Hutchinson Economic Development Authority (EDA) has been made responsible for creating jobs and raising incomes in the city, broadening the community's tax base, facilitating redevelopment efforts and enhancing the local economy; and, WHEREAS, the Hutchinson EDA would benefit from having an established, dedicated source of funding; and, WHEREAS, Minnesota Statute 469.107 allows the City to levy taxes on behalf of the Economic Development Authority; and, WHE~EAS, ar. CDA k::vy '/.culd appear as a sqar::tc line ite~ C'F': property t?X statements and therefore bring more transparency to the budgeting process; and, WHEREAS, the City could thereby end its annual transfer of funds to the EDA from the General Fund and gain greater budgetary flexibility as a result; and, WHEREAS, the city's Housing and Redevelopment Authority has benefited from having its own levy and that process has worked extremely well since its implementation; NOW, THEREFORE BE IT RESOLVED by the Hutchinson Economic Development Authority that it requests of the Hutchinson City Council that they: 1) Authorize a levy on behalf of its Economic Development Authority in the amount of $140,000, which results in an estimated tax rate of 1.525%; and, 2) Direct city staff to take such steps as necessary to implement said levy. Adopted by the Hutchinson Economic Development Authority this 25th day of August, 2006. ATTEST: ~e~t~,dr EDA Director rUI~1i <- 1m rlC President, Hutchinson EDA lDL~ . Procedure to Establish an EDA Levy 1) EDA Board of Directors make a formal request (resolution) August 25'" 2) City Council passes a resolution stating proposed amount of levy September 13'" 3) Publish resolution together with a notice of public hearing on the resolution for two consecutive weeks in official newspaper. To newspaper by noon Thursday Publish: Tuesday, September 19'" Tuesday, September 26'" 4) Public hearing held 2-4 weeks after first publication October 1 0'" . 5) Following hearing, City Council adopts resolution authorizing the EDA levy October 10th 6) Resolution authorizing the levy is published in the official newspaper. To newspaper by noon Thursday Publish: October 17'" 7) If a petition is received, the resolution could be voided. (see below) Deadline for petition: November 15'" B) Send copies of both resolutions to Cindy Schultz at the County. November 17'" 9) Timeline: a. From December 2006 - EDA is on the system b. April151h 2007 - taxes due c. June of 2007 - EDA gets first revenue d. December & June - EDA gets revenue . IDLd) . RESOLUTION # 13039 RESOLUTION PROPOSING AMOUNT OF A LEVY ON BEHALF OF THE HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY WHEREAS, the Hutchinson Economic Development Authority (EDA) has been made responsible for creating jobs and raising incomes in the city, broadening the community's tax base, facilitating redevelopment efforts and enhancing the local economy; and, WHEREAS, the Hutchinson EDA would benefit from having an established, dedicated source of funding; and, WHEREAS, Minnesota Statute 469.107 allows the City to levy taxes on behalf of the Economic Development Authority; and, WHEREAS, an EDA levy would appear as a separate line item on property tax statements and therefor" bring more li<,nSparency lOli,,, budgeii,.,y ~,ocess, al,li, WHEREAS, the City could thereby end its annual transfer of funds to the EDA from the General Fund and gain greater budgetary fiexibility as a result; and, WHEREAS, the city's Housing and Redevelopment Authority has benefited from having its own levy and that process has worked extremely well since its implementation; . NOW, THEREFORE BE IT RESOLVED by the Hutchinson City Council that: The proposed amount of the levy on behalf of the Hutchinson Economic Development Authority would be $140,000 with a property tax at a rate of approximately 1.525%; BE IT FURTHER RESOLVED THAT, Should the proposed levy on behalf of the Hutchinson Economic Development Authority (EDA) ultimately be approved, that the transfer to the EDA from the City's general fund will be discontinued. resulting In a lowering of the City's levy and tax rate; and, BE IT FURTHER RESOLVED THAT, A public hearing on the proposed levy on behalf of the Hutchinson Economic Development Authority is hereby called and shall be held on Tuesday, October 10, 2006 at 6:00 p.m., at the City Council Chambers located in the City Center at 11 t Hassan Street SE, Hutchinson, Minnesota. Adopted by the Hutchinson City Council this 13th day of September 2006. ATTEST: Gary D. Piotz City Administrator Steven W. Cook Mayor . \tld) . . . CITY OF HUTCHINSON RESOLUTION NO. -13.0.35 RESOLUTION SETTING TRUTH IN TAXATION HEARING DATE FOR TAXES PAYABLE 2007 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT a hearing a prescribed by State Law entitled Truth In Taxation is hereby established as follows: . 'Monday,December 4, 2006; 5:00 p.m. And Monday, December 11, 2006; 5:00 p.m. For continuation of the hearing if necessary Said meetings shall be convened at the Hutchinson Events Center; 1005 Hwy 15 So ; Hutchinson, Minnesota. Adopted by the City Council this 13th day of September 2006 ATTEST: Steve W, Cook Mayor Gary D. Plotz City Administrator \D(.e) e CITY OF HUTCHINSON RESOLUTION NO. 13036 2007 PRELIMINARY TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT A PRELIMINARY NET tax levy for the City of Hutchinson for 2007 is hereby set in the amount of $5,467,326 The detail for this levy is as follows: Total General Fund Includes levy of $158.100 for Capital notes G!"nera! Oh!igation Pond H.A.T.S. Facility Total Gen. Obligation Bond e Improvement Bonds 1996 1997 1998 1999 2000 2001 2002 2002 Refunding 2003 2004 2005 Total Improvement Bond TOTAL TAX LEVY Adopted by the City Council this 13th day of September 2006 LEVY Amt. 3,886,665 156,800 156,800 117,100 200,700 239,200 116,300 80,700 451,828 23,700 55,400 __J.. 38,_933_ 1,423,861 5,467,326 --'----- _.--_._~_..._-- ATTESTED: e Gary D. Plotz City Administrator Steve W. Cook Mayor \DC~ CITY OF HUTCHINSON RESOLUTION NO. 13037 e CITY OF HUTCHINSON, MINNESOTA SETTING 2007 PRELIMINARY TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA) and the financing of such district as authorized under Minn. Stat. 469.033 Total Tax Levy Adopted by the City Council this 13h day of September 2006 $108,095 e ATTESTED: Gary D. Plotz City Administrator e Steve W. Cook Mayor \O~ REAL ESTATE PURCHASE AGREEMENT . Parties. This Purchase Agreement is made and effective on the last date executed below by and between DeLaine J. Rolfe, single, ("Seller"), and the City of Hutchinson, a Minnesota municipal corporation, ("Buyer"). Offer/AcceDtance. Seller agrees to convey real property (the "Property") in McLeod County, Minnesota, as indicated by the legal description described hereto: Commencing at a point on the North line of the Southeast Quarter of the Southeast Quarter of Section 36, in Township 117 North of Range 30 West, which said point is 778 feet East of the Northwest Comer thereof; thence East along said North line, 120 feet; thence South parallel to the West line of the Southeast Quarter of the Southeast Quarter of said Section, approximately 378.5 feet to the Northerly right-of-way line of the Railroad Company; thence Southwesterly along said Railway nght-of-way to a point, which is 778 feet East of the West line of the said Southeast Quarter of the Southeast Quarter of said Section 36; thence North approximately 399.5 feet to the point of commencement, being a part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117, North of Range 30 West. . Purchase Price and Terms. The purchase price for the property shall be One Hundred Ninety- nine Thousand and no/IOO Dollars ($199,000.00) which the Buyer agrees to pay in cash or by certified check or bank draft on the date of the closing and upon delivery of the deed as hereinafter provided. Buyer shall cause Five Thousand and no/IOO Dollars ($5,000.00) of this amount as earnest money to be deposited in a segregated interest-bearing account of the title. company closing this transaction within three business days of the execution of this purchase agreement. All interest on the earnest money shall be added to and become part of the earnest money. Closinl! Date and continl!encies. For a period of ninety (90) days following the execution of this purchase agreement, Buyer shall have an opportunity to conduct investigations of the property as described above. Buyer, at its option, may extend this contingency period by a period of sixty (60) days. The obligation of the Buyer to complete the transaction contemplated under this purchase agreement is specifically contingent on and the Buyer satisfying itself that there are no significant environmental or other problems affecting the property. The Buyer shall be the sole judge of the fitness of the condition of the property. The closing of this transaction shall take place within thirty (30) days of the end of the contingency period and, in any event no later than September 15, 2006 Deed. At closing, Seller shall execute and deliver a Warranty Deed conveying title of record, subject to building and zoning laws, ordinances, state and federal regulations, exceptions to title which constitute encumbrances, restrictions or easements of record. . Assessments. Buyer shall pay on date of closing all installments of special assessments certified for payment with the real estate taxes due and payable in the year of closing, Buyer shall pay on the date of closing all of the special assessments levied as of the date of this purchase agreement. Buyer shall provide for payment of special assessments pending as of the date of this purchase agreement for improvements that have been ordered by the Hutchinson City Councilor other govemmental assessing (DC\-) . authorities. As of the date of this purchase agreement, the Seller represents that the Seller has not received a notice of hearing of a new public improvement project from any governmental assessing authority, the costs of which project may be assessed against the property. If a special assessment becomes pending after the date of this purchase agreement and before the date of closing, Buyer may, at Buyer's option require the Seller to pay the pending special assessment (or escrow for payment ofthe same) or the Buyer may declare this purchase agreement null and void by notice to the Seller and any eamest money shall be refunded to the Buyer. Seller shall also have the right to cancel this purchase agreement and refund all eamest monies to Buyer if a special assessment becomes pending after the date of this purchase agreement and before the date of closing if, in the judgment of the Seller, the new levied special assessment makes this transaction unfeasible. Seller shall pay on the date of closing any deferred real estate taxes (including "green acres" taxes) under Minnesota Statute ~273,l.ll or special assessments payment of which is required as a result of the closing of this sale. Real estate taxes due and payable in the year in which this transaction is closed shall be prorated between the Buyer and Seller. Buyer shall pay real estate taxes due and payable in the year following closing and thereafter. Seller makes no representation concerning the amount or future' real estate taxes or of future special assessments. Damal!es to Real Property. If the real property is substantially damaged prior to closing, this purchase agreement shall terminate and the earnest money shall be refunded to Buyer. If the real property is damaged materially but less than substantially prior to closing, Buyer may rescind this purchase agreement by notice to Seller within twenty-one (21) days after Seller notifies Buyer of such damage, during which 2l-day period Buyer may inspect the real property, and in the event of such rescission, the earnest money shall be refunded to Buyer. . Seller's Lien Warrants. Seller warrants that there has been no labor or material furnished to the property for which payment has not been made. Condition of Property. Seller shall remove all debris and all personal property not included in this sale from the property before possession date. Seller has not received any notice from any governmental authority as to the existence of any Dutch elm disease, oak wilt, or other disease of any trees on the property. Upon execution of this purchase agreement, Seller will deliver to the Buyer true and correct copies of all records affecting the property and its ownership, condition and use including, without limitation, copies of all surveys, soil tests, environmental studies and reports, market studies, appraisals, tax records, governmental permits and correspondence either in the Seller's possession or inunediately available to Seller. Seller knows of no hazardous substances or petroleum products having been placed, stored, or released from or on the property by any person in violation of any law, nor any of underground storage tanks having been located on the property at any time. . Notwithstanding Buyer's environmental investigations of the property, Seller does not warrant and represent to Buyer that there have been no acts or occurrences upon the property that have caused or could cause hazardous substances or petroleum products to be released or discharged into the subsoil or ground water of the property or other property in the area. Seller does not represent and warrant to Buyer that the property is free of hazardous substances and is not subject to any "superfund" type liens 2 \Ol~) . or claims by governmental regulatory agencies or third parties arising from the release or threatened release of hazardous substances in, on, or about the property. Seller knows of no wetlands, flood plain, or shoreland on or affecting the property. Seller's warranties and representations contained in this section shall survive the delivery of the deed provided that any notice of a defect or claim of breach of warranty must be in writing. Any such notice with respect to matters referred to in this section must be given by the Buyer to the Seller within one year of the date of closing or they will be deemed waived. The conditions of the conveyance of this property set forth in the Price and Terms section of this agreement shall also survive the delivery of the deed. Buyer shall have the right to have inspections of the property conducted prior to closing. Unless required by local ordinance or lending regulations, Seller does not plan to have the property inspected, Other than the representations made in this paragraph, and by any contingencies, the property is going sold "AS IS" with no express or implied representations or warranties by the Seller as to physical conditIOns or fitness for any particular purpose. Disclosure of Notices. Seller has not received any notice from any governmental authority as to violation of any law, ordinance or regulation. If the property is subject to restrictive covenants, Seller has not received any notice from any person as to a breach of the covenants. Seller has not received any notice from any governmental authority concerning any eminent domain, condemnation, special taxing district, or rezoning proceedings. . Access Prior to Closinl!. By this purchase agreement, Buyer does not acquire any right of possession of the property, license, or easement. However, Buyer does have a right of entry to conduct inspections and investigations of the property as stated in this agreement. This right of entry shall also include the Buyer's agents, surveyors, engineers, and site evaluators for the purposes of testing, measuring and evaluating the condition of the parcel. ' Buyer shall indemnify and hold Seller harmless from any and all liens, claims, liabilities, or charges incurred or caused by Buyer's contracts with surveyors, engineers, and site evaluators; which indemnity shall include any costs and disbursements incurred by Seller in any defense thereof. Possession. Seller shall deliver possession of the property not later than September 15, 2006, the date of closing; or such earlier time as the Seller is capable of executing the deed. Examination of Title. Upon the execution of the purchase agreement, Seller shall, at her expense, deliver to Buyer an updated abstract. Seller shall also, at her expense, obtain and deliver to Buyer, UCC searches covering the Seller and the property. Warranties and Representations of Seller. By executing this agreement, Seller represents and warrants that the Seller is the sole owner of the property and that there is no actual pending or threatening legal action with respect to the property. Seller also warrants that there are no other contracts for the deed, agreements, and options of first refusal affecting the property, Finally, the Seller warrants that there are no violations of applicable governmental laws, ordinances or regulations pertaining to the property, . 3 \tO~ . . . Closln!! Costs and Prorations. Seller shall pay all costs and expenses necessary to place title in the condition represented by Seller. Seller shall pay the costs of the abstract. Seller shall pay any state deed tax due and payable with respect to the Warranty Deed conveying the property. Real estate taxes due and payable for the Property the year in which the Closing occurs shall be prorated between Seller and Buyer as of the Closing Date, Buyer shall pay the costs of recording the conveyance instruments and the premium for any policy oftitle insurance which Buyer elects to purchase. Seller and Buyer shall share equally the closing fee charged by a title company with the Seller's share of the closing fee not to exceed $150. All other costs and expenses with respect to the property shall be prorated between the Seller and Buyer as is customary as of the closing date. Each party shall pay its respective attorney's fees and professional costs with respect to the negotiation and closing of the purchase. Seller shall pay any commission or fee payable to Seller's broker or agent if any. Minnesota Law. This contract shall be governed by the laws of the State of Minnesota. Well Disclosure. Seller certifies that the Seller does not know of any wells on the property. Llo.in!!. Closing shall be at some mumallY agreeable locatioll. At closing, Selier and Huyer shall disclose their Federal Tax Identification numbers for the purposes of completing state and federal tax forms. Breach of Contract / Liquidated Dama!!es. The parties herein agree that the sole remedy for any and all claims of breach of contract arising out of the non-performance or breach of this purchase agreement shall be the earnest money paid by buyer and the accrued interest thereon, if any. Dated this day of ,20_, SELLER BUYER Delaine J. Rolfe Steven W. Cook, Mayor City of Hutchinson Gary D. Plotz, City Administrator City of Hutchinson 4 \D(0 e PUBLIC WORKS GROUP Engineering. Streets & Alleys, WaterlWastewater IVI E IVI {)H_ A N D lJ M TO: Mayor and City Council FROM: John Rodeberg, Public Works Director Randy DeVries, WaterIWastewater Director RE: Update on Wastewater Treatment Facility (WWTF) Improvements for 2007 DATE: September 6,2006 Randy and Wastewater Superintendent BrianMehr will give the Council a brief update on the proposed treatment improvements/expansion proposed at the WWTF next year. . The project includes treatment improvements related to both capacity (BOD, flow, etc.) and new regulatory lim.jts (phosphorus, etc.) e · The estimated cost has been increasing due to larger than expected increases of costs in materials and technology, however a vigorous review of the design has identified severa'l options for reducing the project costs to budgeted levels. . The City has been working closely with our engineers, Jim Hagley of Donohue & Associates and our special project (funding) consultant Don Roecker, in order keep the project moving ahead while looking for grant and other funding opportunities. . Funding for the project has been preliminarily approved from the State Revolving Fund. Plans and specifications should be completed by early 2007 to meet the project and funding timelines. e \ DC~) e e e PUBLIC W'ORKSGROUP Engineering. Streets & Alleys. WaterlWastewater M E J\il 0 l~ A N D {J M TO: Mayor and City Council FROM: John Rodeberg, Public Works Director RE: Consideration of Resolution of Support for Crow River Dam Replacement Funding DATE: September 6, 2006 We were informed by Matt Ketelsen of Senator Coleman's office, and confIrmed by Congressman Collin Peterson's office, that the Water Resources Development Act (WRDA) bill has finally passed the Senate (it passed through the House in June of2005). The House version includes the $1,000,000 funding for the Crow River Dam replacement, while the Senate verSion does not. Mr. Ketelsen noted that this is a common procedure, since more proj ects are usually specifIed in the House bilL The two bills will go to Conference Committee as early as later this month, Both Senator Coleman's offIce and Senator Dayton's office have expressed support for the project and funding, and Congressman Peterson's office has led the project through the House bill for us. Attached please fmd a Resolution of Support for the funding, as well as copies of letters sent to our two Senators' and our Congressman. The Minnesota Department of Natural Resources is also sending letters of support. \Cfr) . . . RESOLUTION NO. 13040 RESOLUTION REQUESTING SUPPORT FOR REPLACEMENT OF CROW RIVER DAM IN THE WATER RESOURCE DEVELOPMENT ACT WHEREAS, the City of Hutchinson ("City") and the Minnesota Department of Natural Resources ("DNR") are working in partnership to replace the current dam on the South Fork of the Crow River in Hutchinson, Minnesota due to: . The existing structure is a significant fish movement barrier, allowing virtually no fish passage The current structure has limited flood reduction potential and operational concerns that create concerns for the City and for downstream communities Review of the structure has identified several areas of concern that need to be corrected, including slide gate rebnilding, retaining wall reconstruction, structural movement concerns and other needs. . . WHEREAS, the City and the DNR have a proven record of working together to address environmental issues along the Crow River Corridor: . Dozens of homes and businesses have been purchased and removed from the flood plain A low-head dam was removed and replaced with a system of fieldstone rimes to improve safety, aesthetics and aquatic habitat River restoration projects include several reaches of the river that have been restored utilizing Bendway wiers, rock rip-rip, random rock channel placement, landscaping and erosion control. A project restoring a river channel that had cut through an old, closed landfill was completed that redirected the river back into the original channel, protected the landfill area, and provided new prairie and wetland areas. . . . WHEREAS, the City and the DNR would prefer to focus resources on replacing the dam with a structure that provides for improved aquatic habitat, aesthetics and safety: . A report completed by Barr Engineering in June of2oo3 and updated in Januaryof2005 for the City and the DNR proposes replacing the dam with a series oflow-head, stepped pools with rock weirs The City and the DNR propose to fund a significant portion ofthe project, but do not have adequate resources to complete the proposed proj ect . NOW, THEREFORE, be it resolved by the City Council of Hutchinson, Minnesota: The City asks for support for the Crow River Dam Replacement project that is included in the House version of the Water Resources Development Act, and will soon be going to conference committee. Adopted this 13th day of September 2006, by the City Council of Hutchinson, Minnesota Mayor - Steve W. Cook City Administrator - Gary D. Plotz \ouj . . . Hutchinson City Center 111 H........ SIne( SE Hutchinson, MN 55350.2522 320-587-51511Fax 320.~240 September 12, 2006 US Senator Mark Dayton SR-123 Russell Senate Office Building Washington, DC 20510 RE: Crow River Dam Replacement & WRDA Dear Senator Dayton, ',ve lllank you for your consideration and suppon of the Water Resources Uevelopment Act (WRDA) bill. We have appreciated the support that you and Katie Pass of your office have shown us. We now understand that WRDA will be going to a conference committee, and would appreciate your continued support in keeping the funding for the Crow River Dam Replacement in Hutchinson in the final bill (The project funding was included in the House bill, but not in the Senate version). For your information: . This project replaces the deteriorating and high hazard dam with a new rapids-type spillway. · The current dam requires gates to be operated in unsafe conditions, and it completely blocks any fish passage. Wing walls and gates are in very poor and worsening condition, and long-term stability of the structure is in question. Adjacent construction of a bridge and state highway have also effected the access and stability in the area (we have worked to incorporate design features in the bridge and roadway that would coordinate with this construction). . This project addresses dam safety, handicapped and community access, fish passage and habitat, aesthetics, historic preservation, and other important concems and needs. . This project is a partnership of goals, efforts and funding between the City of Hutchinson and the Minnesota Department of Natural Resources (DNR). The City and the DNR have approved funding of about $700,000 total to be utilized on the project, but need this additional funding to be able to complete the project. We thank you for your continued support, and urge you to contact us if you have any questions. Sincerely, John Rodeberg, P.E. Public Works Director DolfMoon Parks/Recreation/Community Education Director ce: Gary Plotz - City Administrator Katie Pass - Research Assistant for Senator Dayton - Printed on ~yded paper - ID~) e e e Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151IFax 320.234-4240 September 12, 2006 US Senator Norm Coleman 320 Hart Senate Office Building Washington, DC 20510 RE: Crow River Dam Replacement & WRDA Dear Senator Coleman, We thank you for your consideration and support of the Water Resources Development Act (WRDA) bill. We have appreciated the support that you and Matt Ketelsen of your office have shown us. We now understand that WRDA will be gomg to a conference conimitiee, and would appreciate your continued support in keeping the funding for the Crow River Dam Replacement in Hutchinson in the final bill (The project funding was included in the House bill, but not in the Senate version). For your information: . This project replaces the deteriorating and high hazard dam with a new rapids-type spillway. . The current dam requires gates to be operated in unsafe conditions, and it completely blocks any fish passage. Wing walls and gates are in very poor and worsening condition, and long-term stability ofthe structure is in question. Adjacent construction of a bridge and state highway have also effected the access and stability in the area (we have worked to incorporate design features in the bridge and roadway that would coordinate with this construction). i . This project addresses dam safety, handicapped and community access, fish passage and hab1tat, aesthetics, historic preservation, and other important concerns and needs. . This project is partnership of goals, efforts and funding between the City of Hutchinson and ,the Minnesota Department of Natural Resources (DNR). The City and the DNR have approved funding of about $700,000 total to be utilized on the project, but need this additional funding to be able to complete the project. We thank you for your continued support, and urge you to contact us if you have any questions. Sincerely, John Rodeberg, P.E. Public Works Director DolfMoon Parks/RecreationlCommunity Education Director cc: Gary Plotz - City Administrator Matthew Ketelsen - Regional Affairs and Policy Liaison for Senator Coleman ~ Printed on recycled paper - )Dly e e e Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587.515l1Fax 320-234-4240 September 12, 2006 US Congressman Collin Peterson 2159 Rayburn House Office Building Washington, DC 20515 RE: Crow River Dam Replacement & WRDA Dear Congressmen Peterson, We thank you for your consideration and support of the Water Resources Development Act (WRDA) bill. We have appreciated the support that you and Robin Gorake of your office have shown us. We now understand that W lUJA will be going to a comerence committee, and would appreciate your continued support in keeping the funding for the Crow River Dam Replacement in Hutchinson in the [mal bill (The project funding was included in the House bill, but not in the Senate version). For your information: . This project replaces the deteriorating and high hazard dam with a new rapids-type spillway. . The current dam requires gates to be operated in unsafe conditions, and it completely blocks any fish passage, Wing walls and gates are in very poor and worsening condition, and long-term stability of the structure is in question. Adjacent construction of a bridge and state highway have also effected the access and stability in the area (we have worked to incorporate design features in the bridge and roadway that would coordinate with this construction). . This project addresses dam safety, handicapped and community access, fish passage and habitat, aesthetics, historic preservation, and other important concerns and needs. . This project is partnership of goals, efforts and funding between the City of Hutchinson and the Minnesota Department of Natural Resources (DNR). The City and the DNR have approved funding of about $700,000 total to be utilized on the project, but need this additional funding to be able to complete the project. We thank you for your continued support, and urge you to contact us if you have any questions. Sincerely, John Rodeberg, P.E. Public Works Director DolfMoon Parks/RecreationlCommunity Education Director cc: Gary Plotz - City Administrator Robin Gorake - Legislative Director for Congressman Peterson Bob Ness - Staff Assistant for Congressman Peterson . Printed on recycled paper - )DL)L) e e e M :E o R N f) 1\-'1 1.J A IVI TO: Mayor & City Council FROM: John Rodeberg, Director ofPub1ic Works Kent Exner, City Engineer John Olson, Public Works Superintendent RE: Consideration of Partnership Contract with the State of Minnesota (Mn/DOT) DATE: September 13,2006 Attached is a Partnership Contract with the State of Minnesota. This contract will allow City staff to work directly with MnlDOT District and local offices to establish agreements to perform certain tasks. Work that could be potentially be addressed through this agreement includes construction services, testing services and specific maintenance/operation tasks. This arrangement allows out-state MnlDOT offices to bill the City directly for any services, thus minimizing the involvement ofMnlDOT's Central Office. The contract text has been reviewed by the City Attorney. We recommend approving this Partnership Contract with the State of Minnesota (MnIDOT). cc: Gary Plotz - City Administrator l\~j Mn/DOT Contract No. CFMS Contract No. .e STATE OF MINNESOTA PARTNERSHIP CONTRACT This contract is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and the City of Hutchinson, Minnesota ("Local Govemment Unit"). Recitals Pursuant to Minnesota Statutes S47L59, subdivision 1, two or more governmental units may enter into an agreement to cooperatively exercise any power common to the contracting parties, and one of the participating governmental units may exercise one of its powers on behalf of the other governmental units; and Pursuant to Minnesota Statutes S 174.02, subdivision 6, the Commissioner of Transportation may enter into agreements with other governmental or non-governmental entities for research and experimentation, for sharing facilities, equipment, staff, data or other means ofpfOviding transportation related services; or fOf other cooperative programs that promote efficiencies in providing governmental services or that further develop innovation in transportation for the benefit of the citizens of Minnesota; and The State, through its "Program Support" and "Program Delivery" Groups, offers avariety oftransportation- related technical assistance and support services to other governmental units on a fee-for-service basis; and e The Local Government Unit desires that the State provide transportation-related technical assistance and support. The State is willing to provide such support, upon request and subject to the terms and conditions contained in this contract. Contract 1 Term of Contract 1.1 Effective date: This contract is effective on the date the State obtains all required signatures under Minnesota Statutes S 16C.05, subdivision 2. 1.2 Expiration date: This contract will expire five years from its effective date, unless terminated earlier pursuant to Article 10. 1.3 Survival of Terms: The following clauses survive the expiration or cancellation ofthis contract: 6. Liability; 7. State Audits; 8. Government Data Practices; and 9. Governing Law, Jurisdiction, and Venue. 2 Duties of the Parties 2.1 The Local Government Unit may request that the State perform any of the services shown on Exhibit A, "Available Services". The Local Government unit may also request that the State perform transportation- related services other than those shown on Exhibit A. e 2.1.1 The Local Government Unit must submit a brief written request for any services to the State. The request may be in the form of a letter, memorandum or purchase order and may be transmitted by fax or e-mail. A request may be made via telephone, but will not considered accepted unless acknowledged in writing by the State. The request must include sufficient detail on the scope of work to be performed to afford State the opportunity to assess the resources necessary to accomplish the work and develop a cost estimate. Rev. (12/00) Page MnlDOT Contract No. CFMS Contract No. e 2.2 Upon receipt of a written request from the Local Government Unit, the State will evaluate the request and promptly inform the Local Government Unit if the State will perform the work, either as submitted or with modifications. If accepting the work, the State will identify a project manager for the work to be performed. Any work assignment accepted by the State pursuant to this contract is subject to all terms and conditions ofthis contract. 2.3 After the State accepts a work assignment, the State will promptly perform the work in a professional manner and in accordance with generally accepted government standards. If the Local Government Unit deems that the work is not proceeding in a satisfactory manner, the Local Government Unit will bring such concerns to the State's Project Manager in charge of the particular project. The Parties will endeavor to resolve any disputes concerning work under this contract in the most informal and cost-effective manner reasonably available. 3 Consideration and Payment 3.1 Payment Basis. The State may, at its option, charge the Local Government Unit on either a lump-sum or actual cost basis for performance of the work. e 3.2 Actual Cost Basis. Unless a lump sum or other payment arrangement is agreed upon, all work performed by the State will be billed on an actual cost basis. For work performed upon an actual cost basis, the State will provide a report showing the actual cost of the services performed by the State under this contract. The State's "Actual Cost" will consist of all of the following elements: (1) The actual cost of any materials provided by the State; and (2) Travel expenses reasonably and necessarily incurred by the State in the performance of the work. Such travel expenses will be subject to the limitations contained in the "Minnesota Department of Transportation Travel Regulations" in effect at the time the work is performed; and (3) Labor costs incurred by the State in performance of the work. Such labor costs will consist of: (a) The actual hourly wage or salary of State personnel for time spent working on the project; and (b) Labor and overhead additive, at a rate to be determined annually by the appropriate State FinanciaV Accounting Officer. Labor additive will include fringe benefits, holiday and vacation pay, and applicable workers compensation and payroll tax expenses. (4) Equipment costs incurred by the State in the performance of the work. Such cost will consist of: (a) The hourly rental rate ofthe equipment; and (b) Fuel and other direct operational costs not included in the equipment rental rate. 2 Rev. (12/00) Page e e e MnIDOT Contract No. CFMS Contract No. Minnesota Department of Transportation Attn: Cash Accounting RE: MN/DOT INVOICE NUMBER (include the Mn/DOT invoice number) Mailstop 215 395 John Ireland Blvd. St. Paul, MN 55155 IMPORTANT: THE REMITTANCE MUST INCLUDE THE "Mn/DOT INVOICE NUMBER." 4 Authorized Representatives 4.1 State's Authorized Representative. The State's Authorized Representative for the administration of this contract is Richard Stehr, Assistant Commissioner or his/ber successor. 4.2 Local Government Unit's Authorized Representative. The Local Government Unit's Authorized Representative for the administration of this contract is The Local Govemment Unit's Engineer for technical matters, and the Local Government Unit's Administrator or Auditor for frnancial matters. 5 Assignment, Amendments, Waiver, and Contract Complete 5.1 Assignment Neither party may assign or transfer any rights or obligations under this contract without a written Assignment Agreement, executed and approved by the same parties who executed and approved this contract, or their successors in office. 5.2 Amendments. Any amendment to this contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office. 5.3 Waiver. If the State fails to enforce any provision of this contract, that failure does not waive the provision or the State's right to subsequently enforce it. 5.4 Contract Complete. This contract contains all negotiations and agreements between the State and the Local Government Unit. No other understanding regarding this contract, whether written or oral, may be used to bind either party. 6 Liability Each party will be solely responsible for its own acts and omissions in connection with or related to this contract. The liability of the State is governed by Minnesota Statutes ~3.736 and other applicable law. The liability of the Local Government Unit is govemed by Minnesota Statutes chapter 466 and other applicable law. Each party will be solely responsible for its own employees for any workers compensation claims. As any deliverables, including plans and documents, produced by the State pursuant to this contract may be incorporated into larger projects of which the State may not be aware, the State expressly disclaims any liability for the use of such deliverables and the results thereof. 7 State Audits Under Minnesota Statutes ~ 16C.05, subd. 5, the Local Govemment Unit's books, records, documents, and accounting procedures and practices relevant to this contract are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the expiration date of this contract. 8 Government Data Practices The Local Govemment Unit and the State must comply with the Minnesota Govemment Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided to or by the parties under this contract. The Act provides, inter alia, disclosure and non-disclosure provision for various types and classifications of data provided to or by the State or the Local Government Unit. The civil remedies of Minnesota Statutes ~ 13.08 apply to the release of the data referred to in this clause by either the Local Govemment Unit or the State. 3 Rev. (12/00) Page e 9 e 11 e Mn/DOT Contract No. CFMS Contract No. Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this contract. Venue for all legal proceedings arising out of this contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 10 Termination 10.1 Termination by the State. The State may cancel this contract at any time, with or without cause, upon 30 days' written notice to the Local Government Unit. Upon termination, the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 10.2 Termination by the State for InsuffICient Funding. The State may immediately terminate this contract if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding or staffmg levels cannot be continued at a level sufficient to allow for the provision of the services covered here. Termination must be by written or fax notice to the Local Government Unit. The State will be eIititled to payment, detennined on a pro rata basis, for services satisfactorily performed to the effective date of such t;:nnination. 11;" Stite .,ill not be liable for any damages sustained by the Local Government Unit as a result ofthe termination of this contract by the State. 10.3 Termination by the Local Government Unit for Insufficient Funding. The Local Government Unit may immediately terminate this contract if it does not obtain funding from its goveming body, or other funding source, or if funding cannot be continued at a level sufficient to provide for payment for the services covered here. Upon such termination, the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the effective date of such termination. Additional Provisions 11.1 Exhibit A is attached and incorporated into this contract. 11.2 The parties intend that the services provided under this contract will not be construed as an interchange of employees subject to Minnesota Statutes S 15 .51, et. seq. If the provision of the services under this contract is deemed to be subject to Minnesota Statutes S 15.51, et. seq., and any provision in this contract is determined to conflict with such statute, then the statute will control to the extent of any such conflict. 4 Rev. (12/00) Page ,=AL GOVERNMENT UNIT 'lIIIIIIIphe Local Government Unit certifies that the appropriate person(s) Have executed the contract as required by applicable articles, bylaws, resolutions, or ordinances. By Title Date By Title Date e e DEPARTMENT OF TRANSPORTATION Rev. (l2Ioo) Page Mn/DOT Contract No. CFMS Contract No. By (with delegated authority) Title Date MnJDOT CONTRACT MANAGEMENT By Date 5 e R55APPYRVl CITY OF HUTCHINSON By Check Number AP Payment Register with Voids Check Date 09/13/2006 - Ck Date Tvoe Check # Vendor Name Amount 09/13/2006 P K 138110 * 123337 3B'S SEWER & DRAIN SERVICES 143.00 09/13/2006 PK 138111 102759 AARP 150.00 09/13/2006 PK 138112 102126 ACE HARDWARE 1,202.04 09/13/2006 PK 138113 123328 ALBRECHT, LARRY 225.00 09/13/2006 PK 138114 1204 72 ALPINE SOFTWARE CORP 395.00 09/13/2006 PK 138115 122086 AMERICAN HEALTH LAWYERS ASSOC 175.00 09/13/2006 PK 138116 107549 AMERICINN 159.54 09/13/2006 PK 138117 102430 AMERIPRIDE LINEN & APPAREL 382.53 09/13/2006 PK 138118 123329 APPLEBEE'S INTERNATIONAL,INC 14,000.00 09/13/2006 PK 138119 105204 ARCTIC GLACIER PREMIUM ICE INC 589.05 09/13/2006 PK 138120 102273 ARNOLD'S OF GLENCOE 203.16 09/13/2006 PK 138121 103032 ASPEN EQUIPMENT CO 19,491.63 09/13/2006 PK 138122 105543 BALKE, ROLLlS & ROSE MARIE 20.00 09/13/2Q06 PK 13.8123 1?0{l"~ ~UERL Y CQMPANIES.__. . ~395,4?O,53 I"-'- 09/13/2006 PK 138124 102367 BELLBOY CORP 805.57 09/13/2006 PK 138125 102039 BENNETT OFFICE TECHNOLOGIES 184.00 09/13/2006 PK 138126 101916 BERNICK COMPANIES, THE 593.25 09/13/2006 PK 138127 120738 BERTELSON'S 325.79 09/13/2006 PK 138128 119212 BLOCK FARMS & TRUCKING 2,481.74 09/13/2006 PK 138129 122927 BOB AHLGREN ELECTRIC 3,374.36 09/13/2006 PK 138130 123316 BOETCHER, BRIAN 60.00 09/13/2006 PK 138131 102729 BOLTON & MENK INC. 4,714.00 09/13/2006 PK 138132 101987 BRANDON TIRE CO 616.24 09/13/2006 PK 138133 102752 BRAUN INTERTEC CORP 14,502.00 09/13/2006 PK 138134 122919 BRYAN STREICH TRUCKING 2,483.03 09/13/2006 PK 138135 102136 BUSINESSWARE SOLUTIONS 2,611.76 09/13/2006 PK 138136 123317 BUYSSE ROOFING OF ST. CLOUD 620.00 09/13/2006 PK 138137 123342 C & C STRIPPING & SEALING 600.00 09/13/2006 PK 138138 102456 C & L DISTRIBUTING 67.555.35 09/13/2006 PK 138139 102092 CARR FLOWERS 26.63 09/13/2006 PK 138140 102981 CARTER,RANDY 34.97 09/13/2006 PK 138141 102143 CENTRAL LANDSCAPE SUPPLY 2,729.06 09/13/2006 PK 138142 102253 CENTRAL MCGOWAN 279.06 09/13/2006 PK 138143 122887 CHISAGO LAKES 705.45 09/13/2006 PK 138144 105423 CINDY'S HOUSE OF FLORAL DESIGN 33.55 09/13/2006 PK 138145 102179 CLAREYS SAFETY EQUIP 516.25 09/13/2006 PK 138146 121883 CLEMSON UNIVERSITY 195.00 09/13/2006 PK 138147 102741 COBORN'S INCORPORATED 1,405.05 09/13/2006 PK 138148 102227 COLLINS BROTHERS 759.33 09/13/2006 PK 138149 123318 COLLINS, BRUCE 40.00 09/13/2006 PK 138150 102213 COMMISSIONER OF TRANSPORTATlm 440.00 09/13/2006 PK 138151 117879 CORNWELL TOOLS 86.21 09/13/2006 PK 138152 102484 CORPORATE EXPRESS 1,238.61 09/13/2006 PK 138153 121640 CREEKSIDE SOILS 295.51 09/13/2006 PK 138154 103123 CRONATRON WELDING SYSTEMS INC 68.46 09/13/2006 PK 138155 102050 CROW RIVER AUTO 401.90 09/13/2006 PK 138156 102186 CULLIGAN WATER COND 37.28 09/13/2006 PK 138157 123319 D & G INVESTMENTS, INC 225.00 e e e e e 09/13/2006 PK 138158 101864 DAAK REFRIGERATION 296.79 09/13/2006 PK 138159 105355 DAKOTA COUNTY COURT ADMIN 20.00 09/13/2006 PK 138160 102488 DAY DISTRIBUTING 5,947.40 09/13/2006 PK 138161 119502 DELANO CEMETERY SERVICES, INC 100.00 09/13/2006 PK 138162 102698 DEVRIES, RANDY 318.77 09/13/2006 PK 138163 102261 DISPLAY SALES 1,863.75 09/13/2006 PK 138164 123330 DOBBS, SHANE 30.00 09/13/2006 PK 138165 104084 DONOHUE & ASSOC 40,194.31 09/13/2006 PK 138166 102275 DPC INDUSTRIES INC 3,465.65 09/13/2006 PK 138167 113181 DROP-N-GO SHIPPING, INC 90.03 09/13/2006 PK 138168 104095 DUECO 4,005.39 09/13/2006 PK 138169 102236 DUININCK BROS INC. 2,200.77 09/13/2006 PK 138170 102236 DUININCK BROS INC. 137,881.43 09/13/2006 PK 138171 102236 DUININCK BROS INC. 3,340.81 09/13/2006 PK 138172 102236 DUININCK BROS INC. 6,618.11 09/13/2006 PK 138173 102647 DYNA SYSTEMS 289.29 09/13/2006 PK 138174 123320 EBERT, JOSEPH 5.00 09/13/2006 PK 138175 102354 ECONO FOODS 34.74 09/13/2006 PK 138118 102356 ELECTRO WArCHMAN - .- 709.29 09/13/2006 PK 138177 117233 ENVIRONMENTAL TOXICITY CONTROL 1,150.00 09/13/2006 PK 138178 104022 EVEN-TEMP CONSTRUCTION 3,850.93 09/13/2006 PK 138179 104137 FASTENAL COMPANY 63.63 09/13/2006 PK 138180 122844 FOREST EDGE WINERY 297.00 09/13/2006 PK 138181 120902 FRONTIER PRECISION INC 160.60 09/13/2006 PK 138182 102526 G & K SERVICES 1,157.68 09/13/2006 PK 138183 120284 GAVIN, OLSON & WINTERS, LTD 3,000.00 09/13/2006 PK 138184 103743 GE CAPITAL 38.62 09/13/2006 PK 138185 122812 GE OSMONICS INC 843,480.00 09/13/2006 PK . 138186 105021 GENERAL TRADING CO 28.87 09/13/2006 PK 138187 102769 GLASSON, ANN 180.00 09/13/2006 PK 138188 103029 GLENCOE ENTERPRISE 115.00 09/13/2006 PK 138189 102087 GRAINGER PARTS OPERATIONS 569.78 09/13/2006 PK 138190 105562 GRANIT BRONZ 577.83 09/13/2006 PK 138191 122907 GRIDOR CONSTRUCTION 924,058;00 09/13/2006 PK 138192 101874 GRIGGS & COOPER & CO 6,402.48 09/13/2006 PK 138193 108668 GRUFRUFF DESIGN 3,602.00 09/13/2006 PK 138194 102025 H&L MESABI 1.652.86 09/13/2006 PK 138195 102529 HACH COMPANY 91.59 09/13/2006 PK 138196 102451 HANSEN DIST OF SLEEPY EYE 2,002.30 09/13/2006 PK 138197 103013 HAROLD SANDGREN ICE SERV 55.00 09/13/2006 PK 138198 109799 HARRIS COMPANIES 1,148.85 09/13/2006 PK 138199 121561 HEMMAH, ALEX 340.00 09/13/2006 PK 138200 123321 HENNPIN CHIEF'S ASSOC. 200.00 09/13/2006 PK 138201 102701 HENRY'S WATERWORKS INC 354.17 09/13/2006 PK 138202 102531 HENRYS FOODS INC 1,405.99 09/13/2006 PK 138203 102518 HILL YARD FLOOR CARE/HUTCHINSON 205.62 09/13/2006 PK 138204 105080 HIRSHFIELD'S DECORATING CENTER 42.58 09/13/200 6 PK 138205 123322 HOCHSPRUNG,LORETTA 37.00 09/13/200 6 PK 138206 111066 HOTSY EQUIPMENT OF MINNESOTA 17.66 09/13/200 6 PK 138207 102961 HRA 8,600.00 09/13/200 6 PK 138208 102139 HUTCHINSON AREA CHAMBER OF cm 250.00 09/13/200 6 PK 138209 122063 HUTCHINSON AREA HEALTH CARE 1,914.00 . . . e 09/13/2006 PK 138210 102530 HUTCHINSON CO-OP 10,458.42 09/13/2006 PK 138211 103430 HUTCHINSON JUNIOR LEAGUE BASEB 904.59 09/13/2006 PK 138212 102537 HUTCHINSON LEADER 3,713.24 09/13/2006 PK 138213 102540 HUTCHINSON PLUMBING & HEATING 1,619.00 09/13/2006 PK 138214 105161 HUTCHINSON UTILITIES 89,483.77 09/13/2006 PK 138215 102543 HUTCHINSON WHOLESALE 1,821.97 09/13/2006 PK 138216 101869 HUTCHINSON, CITY OF 101.10 09/13/2006 PK 138217 101869 HUTCHINSON, CITY OF 74.25 09/13/2006 PK 138218 102038 HUTCHINSON, CITY OF 190,000.00 09/13/2006 PK 138219 102633 HUTCHINSON, CITY OF 76,704.00 09/13/2006 PK 138220 102635 HUTCHINSON, CITY OF 6,955.87 09/13/2006 PK 138221 103246 HUTCHINSON, CITY OF 15,463.70 09/13/2006 PK 138222 105160 HUTCHINSON, CITY OF 18,690.45 09/13/2006 PK 138223 123343 IN RANGE LLC 2.183.25 09/13/2006 PK 138224 102551 INSURANCE PLANNERS 273.00 09/13/2006 PK 138225 103520 INTERSTATE BATTERY SYSTEMS OF 356.62 09/13/2006 PK 138226 102062 JACK'S UNIFORMS & EQUIPMENT 259.84 I. 09/13/2006 PK" ~ 138227.. 1::>1990 Jb.Y MALOt\!EJ.AQIDRS --~ . .~34.rJ1 09/13/2006 PK 138228 115855 JEFF MEEHAN SALES INC. 5,016.38 09/13/2006 PK 138229 102208 JEFF'S ELECTRIC 9,245.63 09/13/2006 PK 138230 120768 JG PRESS, INC. 113.00 09/13/2006 PK 138231 101938 JOHNSON BROTHERS LIQUOR CO. 11,860.88 09/13/2006 PK 138232 122640 JOHNSON, RALPH 700.00 09/13/2006 PK 138233 105704 JONES & BARTLET PUBLISHERS INC 1,233.25 09/13/2006 PK 138234 102555 JUUL CONTRACTING CO 1,936.50 09/13/2006 PK 138235 110497 KALlHER, MICHELLE 64.00 09/13/2006 PK 138236 123344 KEEPRS, INC 40.95 09/13/2006 PK 138237 104292 KOBOW, BECKY 128.20 09/13/2006 PK 138238 105697 KQIC..Q102 554.75 09/13/2006 PK 138239 104413 KRIS ENGINEERING 5,105.78 09/13/2006 PK 138240 102123 KRISHNAMOORTHI, CHITRA 7.45 09/13/2006 PK 138241 102561 L & P SUPPLY CO 495.60 09/13/2006 PK 138242 105525 LANO EQUIPMENT OF NORWOOD 55.78 09/13/2006 PK 138243 123323 LARSON, JAMEE 4.00 09/13/2006 PK 138244 113179 LEAGUE OF MN CITIES-INS TRUST 53,420.00 09/13/2006 PK 138245 113179 LEAGUE OF MN CITIES-INS TRUST 9,521.00 09/13/2006 PK 138246 113179 LEAGUE OF MN CITIES-INS TRUST 1,231.00 09/13/2006 PK 138247 113179 LEAGUE OF MN CITIES-INS TRUST 53,420.00 09/13/2006 PK 138248 121186 LEONARD, STREET & DEINARD 4,116.25 09/13/2006 PK 138249 101860 LINDER BUS COMPANY 600.00 09/13/2006 PK 138250 123338 L1NDERS GREENHOUSE 396.00 09/13/2006 PK 138251 101984 LOCHER BROTHERS INC 33.173.50 09/13/2006 PK 138252 102564 LOGIS 20,620.59 09/13/2006 PK 138253 102566 L TP ENTERPRISES 23,188.00 09/13/2006 PK 138254 123345 LUEDTKE CONTRACTING LLC 12.853.00 09/13/2006 PK 138255 121463 LYNDE & MCLEOD INC 5,359.20 09/13/2006 PK 138256 102145 M-R SIGN 382.45 09/13/2006 PK 138257 123324 MAGEL, SUSAN 48.00 09/13/2006 PK 138258 123346 MALVICK, DEAN 150.00 09/13/2006 PK 138259 102572 MANKATO MOBILE RADIO 53.25 09/13/2006 PK 138260 120443 MANUFACTURERS' NEWS. INC 119.00 09/13/2006 PK 138261 102565 MARCO BUSINESS PRODUCTS 635.25 e e e e e 09/13/2006 PK 138262 105140 MARSHALL CONCRETE PRODUCTS 1.007.12 09/13/2006 PK 138263 102158 MCLEOD COUNTY ABSTRACT & TITL 141.00 09/13/2006 PK 138264 102489 MCLEOD COUNTY COURT ADMINISTRJl 500.00 09/13/2006 PK 138265 102489 MCLEOD COUNTY COURT ADMINISTRP 200.00 09/13/2006 PK 138266 113888 MCLEOD COUNTY RED CROSS 87.00 09/13/2006 PK 138267 102410 MCLEOD COUNTY TREASURER 17.00 09/13/2006 PK 138268 113887 MCLEOD COUNTY TREASURER 2,000.00 09/13/2006 PK 138269 123339 MCRAITH, ERIN 78.00 09/13/2006 PK 138270 122584 MEEDS, SHARON 1,917.20 09/13/2006 PK 138271 102574 MEEKER WASHED SAND & GRAVEL 1,364.22 09/13/2006 PK 138272 112400 MENARDS - HUTCHINSON 182.05 09/13/2006 PK 138273 123331 MERCY HOSPITAL 50.00 09/13/2006 PK 138274 102131 METRO ATHLETIC SUPPLY 1,240.73 09/13/2006 PK 138275 119858 MINNEAPOLIS, CITY OF 296.24 09/13/2006 PK 138276 119345 MINNESOTA CHAMBER BUSINESS SER 1,161.82 09/13/2006 PK 138277 114439 MINNESOTA COUNTY ATTORNEY ASS~ 486.38 09/13/2006 PK 138278 101992 MINNESOTA DEPT OF HEALTH 7,323.00 09/13/2006 PK 138279 123325 MINNESOTA DEPT OF REVENUE-ENV. 25.00 09/13/2006 PK '.' 138280 - -_. "''")('\-101''') MIN~SOT;' i:llSffiI6UTij.j-3 &MFG . - . 12,lJ8o./L ..:.......,'.jIJi- 09/13/2006 PK 138281 102369 MINNESOTA FIRE SERVICE CERTlF 55.00 09/13/2006 PK 138282 121733 MINNESOTA MUNICIPAL UTILITIES 3,500.00 09/13/2006 PK 138283 105157 MINNESOTA SHREDDING 55.95 09/13/2006 PK 138284 114701 MINNESOTA SUPREME COURT 218.00 09113/2006 PK 138285 122286 MINNESOTA TRUCK LEASING INC 4,137.54 09/13/2006 PK 138286 102583 MINNESOTA VALLEY TESTING LAB 3,124.50 09/13/2006 PK 138287 113175 MIRACLE RECREATION EQUIPMENT C 430.41 09/13/2006 PK 138288 102919 MMBA 53.25 09/13/2006 PK 138289 121160 MN VAC 567.02 09/13/2006 PK 138290 102016 MURPHY GRANITE CARVING 3,060.00 09/13/2006 PK 138291 102590 NALCO CHEMICAL CO. 7,627.23 09/13/2006 PK 138292 118643 NAPA AUTO PARTS 1,118.42 09/13/2006 PK 138293 103026 NATIONAL BUSINESS FURNITURE IN 208.00 09/13/2006 PK 138294 116399 NATIONAL WATERWORKSIHUGHES SL 787.45 09/13/2006 PK 138295 102650 NCL 283.86 09/13/2006 PK 138296 123347 NEW ULM GLASS CO 11,328.00 09/13/2006 PK 138297 123061 NIBM 73.00 09/13/2006 PK 138298 123326 NICOLLET COUNTY RECORDERlABSTF 24.00 09/13/2006 PK 138299 118653 NORTHERN BALANCE & SCALE 292.00 09/13/2006 PK 138300 103014 NORTHERN BUSINESS PRODUCTS 210.58 09/13/2006 PK 138301 102591 NORTHERN STATES SUPPLY INC 244.59 09/13/2006 PK 138302 119452 NORTHLAND CHEMICAL CORP 152.73 09/13/2006 PK 138303 122214 O'REILLY AUTO PARTS 288.92 09/13/2006 PK 138304 119358 OFFICE OF ENTERPRISE TECHNOLOG 188.28 09/13/2006 PK 138305 103773 OLSON, JOHN 73.49 09/13/2006 PK 138306 123348 OPTIC FUEL CLEAN OF MN 1,085.00 09/13/2006 PK 138307 108859 PARTS ASSOCIATES INC 87.70 09/13/2006 PK 138308 122185 PEAT INC. 1,783.88 09/13/2006 PK 138309 101853 PHILLIPS WINE & SPIRITS . 6,838.70 09/13/2006 PK 138310 105428 PIZZA HUT/SKY VENTURES LLC 86.40 09/13/2006 PK 138311 121993 PLUNKETT'S 230.15 09/13/2006 PK 138312 123340 POSHEK, ALICE 10.00 09/13/2006 PK 138313 102445 POSTMASTER 1,290.00 e '.,..-T.~"":"'O~_.. e e e 0.9/13/20.06 P K 138314 10.2493 PREMIER TECH PACKAGING 343.0.9 0.9/13/20.06 P K 138315 120.474 PRIDE SOLUTIONS, INC 813.00 0.9/13/20.0.6 P K 138316 110.969 PRIMARY PACKAGING 5,156.34 0.9/13/20.0.6 P K 138317 123188 PROFESSIONAL MOSQUITO CONTROL 5,540..00 0.9/13/20.0.6 PK 138318 10.3221 PROGRESSIVE BUSINESS PUBLlCATI 230..0.0. 0.9/13/20.06 PK 138319 10.2598 QUADE ELECTRIC 216.76 0.9/13/20.0.6 PK 138320. 10.2212 QUALITY FLOW SYSTEMS 2,158.56 0.9/13/2006 PK 138321 10.20.52 QUALITY WINE & SPIRITS CO. 8,418.85 0.9/13/20.0.6 PK 138322 117434 R & J TOURS, INC. 1,729.21 0.9/13/20.0.6 PK 138323 123332 RAMSEY, CINDY 48.00 0.9/13/20.0.6 PK 138324 10.2384 RDO EQUIPMENT CO. 2,130..0.7 0.9/13/20.0.6 PK 138325 120.932 REDWOOD COUNTY COURTHOUSE 110..00 0.9/13/20.06 PK 138326 10.5266 RESERVE ACCOUNT 1,379.0.0. 0.9/13/20.0.6 PK 138327 10.2358 RIDGEWATER COLLEGE 2,754.00 0.9/13/2006 PK 138328 10.20.21 RODEBERG, JOHN 126.10. 0.9/13/20.0.6 PK 138329 121677 RUCKS, CAMERON D. 2,60.8.40. 0.9/13/20.0.6 PK 138330. 10.2225 RUNNING'S SUPPLY 1,647.89 0.9/13/20.0.6 PK 138331 12Zg33 p,W F,6,B,MS, LL C *.-'-0 1.0,40.4.40. ' 0.9/13/20.0.6 PK 138332 122263 SAGE SOFTWARE 3,20.5.60. 0.9/13/20.0.6 PK 138333 10.2436 SARA LEE COFFEE & TEA 212.92 0.9/13/20.06 PK 138334 10.50.65 SCHIROO 98.73 0.9/13/20.0.6 PK 138335 10.260.6 SCHMELING OIL CO 1,971.95 0.9/13/2006 PK 138336 10.30.67 SCHRADER, JEFF 860..0.0. 0.9/13/20.0.6 PK 138337 112410. SCHUMANN, MIKE 244.51 0.9/13/20.0.6 PK 138338 10.980.1 SCOTT'S WINDOW CLEANING SERVIC 63.90. 0.9/13/20.0.6 PK 138339 123333 SEIFERT, RANDY 30..0.0. 0.9/13/20.0.6 PK 138340. 115821 SEPPEL T, MILES 168.34 0.9/13/20.0.6 PK 1 38341 10.2637 SEVEN WEST WASH & DRY 684.37 0.9/13/20.0.6 PK 138342 10.260.9 SHOPKO 13.30. 0.9/13/20.0.6 PK 138343 119913 SIEMENS WATER TECHNOLOGIES COF 6,640..16 0.9/13/20.0.6 PK 138344 10.2610. SIMONSON LUMBER CO 31.69 0.9/13/20.0.6 PK 138345 10.2204 SOIL CONTROL LAB 948.0.0. 0.9/13/20.0.6 PK 138346 10.2611 SORENSEN'S SALES & RENTALS 46.33 0.9/13/20.0.6 PK 138347 10.2749 SR. ADVISORY BOARD 230..0.0. 0.9/13/20.0.6 PK 138348 10.2242 SRF CONSULTING GROUP 7,984.84 0.9/13/20.0.6 PK 138349 10.2612 STANDARD PRINTING 20.7.65 0.9/13/20.0.6 PK 138350. 123334 STAPLES, SCOTT 48.0.0. 0.9/13/20.0.6 PK 138351 123341 STOLP, AARON & TINA 15,0.0.0..0.0. 0.9/13/20.0.6 PK 138352 118862 STRATEGIC EQUIPMENT 30.1.46 0.9/13/20.0.6 PK 138353 122922 STREICH TRUCKING 2,552.68 0.9/13/20.0.6 PK 138354 10.4854 STURGES, STEVE 327.0.0. 0.9/13/20.0.6 PK 138355 10.30.94 SUBWAY 62.66 0.9/13/20.0.6 PK 138356 1210.20. T APS-L YLE SCHROEDER 20..0.0. 0.9/13/20.0.6 PK 138357 10.2659 TEK MECHANICAL 112.55 0.9/13/20.0.6 PK 138358 10.2396 THECO INC. 124.48 0.9/13/20.0.6 PK 138359 119159 TOTAL FIRE PROTECTION 43.38 0.9/13/20.0.6 PK 138360. 119472 TRAILBLAZER TRANSIT 450..0.0. 0.9/13/20.0.6 PK 138361 10.1971 TRAVELERS DIRECTORY SERVICE 412.0.0. 0.9/13/20.0. 6 PK 138362 10.2620. TRI CO WATER 519.53 0.9/13/20.0. 6 PK 138363 10.2454 TRI-COUNTY BEVERAGE & SUPPLY 632.10. 0.9/13/20.0. 6 PK 138364 122099 TRIPLE G CONSTRUCTION 5,972.0.0. 0.9/13/20.0. 6 PK 138365 10.2619 TWO WAY COMM INC 484.41 e e e e e 0911312006 PK 138366 102441 U S BANK 119,581.25 0911312006 PK 138367 102624 UNITED BUILDING CENTERS 1,481.59 0911312006 PK 138368 120919 UNIVERSITY OF MINNESOTA 126.00 0911312006 PK 138369 120919 UNIVERSITY OF MINNESOTA 140.00 0911312006 PK 138370 119701 UNUM LIFE INS COMPANY OF AMERI 3,082.81 0911312006 PK 138371 102419 VALLEY SALES OF HUTCHINSON 44.01 0911312006 PK 138372 101974 VIKING BEER 6,882.30 0911312006 PK 138373 102132 VIKING COCA COLA 99.83 0911312006 PK 138374 121147 VSS-VERTECH SOLUTIONS & SERVIC 63.85 0911312006 PK 138375 122357 WASTE MANAGEMENT-SAVAGE 10,595.27 0911312006 PK 138376 105064 WASTE MANAGEMENT-SPRUCE RIDGE 3.285.50 0911312006 PK 138377 120852 WASTE MANAGEMENT-TC WEST 1,118.57 09113/2006 PK 138378 102639 WEST PUBLISHING PAYMENT CTR 1,326.99 0911312006 PK 138379 110738 WESTMOR INDUSTRIES, LLC 145.46 09/1312006 PK 138380 103452 WINE COMPANY, THE 1.936.00 09/1312006 PK 138381 102452 WINE MERCHANTS INC 1,126.35 09/1312006 PK 138382 115140 WINSLOW, ROBERT 50.00 09113/2006 PK 138383 105208 WOLD ARCHITECTS & ENGINEERS 17,922.30 09/13/2006 p" : 38SB4" -~3"49 v.RiGHT COuNTY SANDt3L.AST1NG INC' -- 4,625.00 09113/2006 PK 138385 102632 XEROX CORP 1,134.13 09/13/2006 PK 138386 103980 ZARNOTH BRUSH WORKS 2,695.46 3,586,765.59 Account Nu # 3,586,765.59 . . . R55APPYRV \CSV20000VO CITY OF HlfTCHINSON By Check Number AP Payment Register with Voids Check Dates 09/0712006 - Ck Date GL Date Type Check # Vendor Name Amount 09/0712006 09/07/2006 PK 138088 101919 AMERICAN FAMILY INS CO. 166.55 09/0712006 09107/2006 PK 138089 120620 BANK OF BLUE VALLEY 6,734.00 09/07/2006 0910712006 PK 138090 119212 BLOCK FARMS & TRUCKING 1,610.00 0910712006 0910712006 PK 138091 122919 BRYAN STREICH TRUCKING 2,680.04 09107/2006 0910712006 PK 138092 101872 H.R.L.A.P.R. 313.25 09/0712006 0910712006 PK 138093 121947 HSBC BUSINESS SOLUTIONS 16.98 09/07/2006 0910712006 PK 138094 102533 HUTCHINSON CONVENTION & VISITO 7,326.70 09/0712006 0910712006 PK 138095 102541 HUTCHINSON TELEPHONE CO 8,283.05 09/0712006 09/0712006 PK 138096 102633 HUTCHINSON, CITY OF 8,436.29 09/0712006 09/07/2006 PK 136097 102635 HUTCHINSON, CITY OF 760.22 09/0712006 09/07/2006 PK 138098 101873 ICMA RETIREMENT TRUST 4,101.53 09107/2006 09/07/2006 PK 138099 101876 ING LIFE & ANN CO. 1,240.00 09/07/2006 0910712006 PK 138100 102564 LOGIS 52,247.92 ",-,- . ._.09107/2006 09107/2006 PK 138101 102449. I.MINN~SOTA CHILD~RT PAYME~ I . _ 4(l1,ill 09107/2006 09107/2006 PK 138102 104787 MNAPA 815.00 09/07/2006 09107/2006 PK 138103 101914 NCPERS LIFE INS. 524.00 09/07/2006 0910712006 PK 138104 101875 ORCHARD TRUST COMPANY, LLC 300.00 09/0712006 09/0712006 PK 138105 102096 PRUDENTIAL MUTUAL FUNDS 30.00 0910712006 0910712006 PK 138106 121176 REINER ENTERPRISES, INC 1,026.00 09/07/2006 09/07/2006 PK 138107 105081 RUTLEDGE. LENNY 237.10 09/07/2006 09/0712006 PK 138108 102606 SCHMELING OIL CO 40,536.09 0910712006 09/0712006 PK 138109 122922 STREICH TRUCKING 2,801.10 e 140,586.83 Account Nun 140,586.83 e Void Amou e e e PAYROLL DATE: Period Ending Date: August26,2006 September 1, 2006 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE ~OUNT S24,853.32 $13,146.32 $3,768.19 ACCT# 9995.2034 9995.224 9995.2242 NAME DESCRIPTION WITH. TAX Employee Contribution - Federal Tax ACCOUNT Employee Contribution - Soc. Security Employee Contribution - Medicare $41,767.83 Sub- Total- Employee Contribution $13,146.32 9995.224 $3. 768J~ .o~ 9995.2?1L Employer Contribution - Social Security Em.~oy_e[ CQ.ntributiol] - MprjiG~. $16,914.51 Sub-Total- Employer Contribution $58,682.34 Grand Total - Withholding Tax Account $11,025.86 $14,146.00 $17,019.19 9995.2035 9995.2241 9995.2241 $31,165.19 Sub-Total-PERA $15.86 $15.86 9995.2243 9995.2241 $31.72 Sub - Total- DCP MN DEPT OF REVENUE PERA Employee Contribution - Pension Plan Employer Contribution - Pension Plan PERA-DCP Employee Contribution - Pension Plan Employer Contribution - Pension Plan $31,196.91 GRAND TOTAL - PERA Finance Director Approval e PerJQ'.Jrn~1 '=.ntries !"lffert'.~. -.-.- Fica $ 26,292.64 Medicare $ 7,536.38 Withholding $ 24,853.32 Total $ 58,682.34 $0.00 State Tax $ 11,025.86 $0.00 e Pera DCP $ 31,181.05 $ 15.86 Total $ 31,196.91 $0.00 e It R55APPYRV I CSV20000VO CITY OF HUTCHINSON By Check Number AP Payment Register with Voids Check Date 08/30/2006 - Ck Date GL Date Typl Check # Vendor Name Amount 08/30/2006 08/3012006 PK 138069 . 119212 BLOCK FARMS & TRUCKING 2,802.88 08/30/2006 08/30/2006 PK 138070 122919 BRYAN STREICH TRUCKING 2,790.86 08/30/2006 08/30/2006 PK 138071 102117 CARQUEST AUTO PARTS 12.07 08130/2006 08/30/2006 PK 138072 102179 CLAREYS SAFETY EQUIP 1,106.30 08/30/2006 08/30/2006 PK 138073 121750 CORNERSTONE CONTRACTING 7,685.00 08/30/2006 08/30/2006 PK 138074 104362 EVEN TEMP CONSTRUCTION 5,575.00 08/3012006 08/3012006 PK 138075 104362 EVEN TEMP CONSTRUCTION 8,000.00 08/30/2006 08/3012006 PK 138076 102961 HRA 4,600.00 08/30/2006 08/30/2006 PK 138077 119536 HUTCHINSON LAND HOLDINGS 5,000.00 08130/2006 08/30/2006 PK 138078 102038 HUTCHINSON, CITY OF 196,000.00 08/30/2006 08/30/2006 PK 138079 103099 HUTCHINSON, CITY OF 101.66 08/30/2006 08/30/2006 PK 138080 123312 LOS ANGELES COUNTY REGISTRAR 6.00 08/30/2006 08/30/2006 PK 138081 122584 MEEDS, SHARON 4,282.00 08/30/2006 081;:lOI20Q6 PK 138082 f- f- 102745 OLDI OG_TJdEATRE. " .~. ,-4,155. CQ 08/30/2006 08/30/2006 PK 138083 102167 PITNEY BOWES 1,458.00 08/30/2006 08/30/2006 PK 138084 121176 REINER ENTERPRISES, INC 387.56 08/30/2006 08/30/2006 PK 138085 120514 SPRINT 274.86 08/30/2006 08/30/2006 PK 138086 122922 STREICH TRUCKING 2,709.18 08/30/2006 08/30/2006 PK 138087 102132 VIKING COCA COLA 116.67 244,063.04 Account fI # 244,063.04 e -,,-=- It e It e