cp08-22-2006 c
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDA Y, AUGUST 22, 2006
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I. CALL TO ORDER - 5:30 P.M.
2. INVOCA nON - Rev. James Rainwater, Seventh Day Adventist Church
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF AUGUST 8, 2006
(b) BID OPENING MINUTES FROM AUGUST 15,2006 (8-UNIT AIRPORT T-HANGAR)
Action - Motion to approve as presented
6. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
I. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM JUNE 5, 2006
2. PIONEERLAND LIBRARY BOARD MINUTES FROM JUNE 15,2006
3. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD ANNUAL MEETING
MINUTES AUGUST 16, 2005, AND REGULAR BOARD MEETING MINUTES FROM JULY 18,
2006
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4. PLANNING COMMISSION MINUTES FROM JULY 18,2006
5. CITY OF HUTCHINSON FINANCIAL REPORT FOR JUL Y 2006
6. CITY OF HUTCHINSON INVESTMENT REPORT FOR JULY 2006
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13014 - RESOLUTION FOR PURCHASE (FORD F-SSO AND BIODIESEL)
(c) PLANNING COMMISSION ITEMS
I. CONSIDERATION OF VACATION OF EASEMENTS LOCATED BETWEEN 705 AND 715
PARK ISLAND DRIVE SW IN STEARNS WOODS ADDITION WITH STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVE FIRST READING
AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 06-0444 FOR
SEPTEMBER 13,2006)
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2. CONSIDERATION OF A THREE-LOT PRELIMINARY AND FINAL PLAT TO BE KNOWN AS
MENARDS SECOND ADDITION AND A SITE PLAN FOR THE CONSTRUCTION OF
REGIONAL EYE CLINIC WITH STAFF RECOMMENDATION AND FAVORABLE
RECOMMENDATION (ADOPT RESOLUTION NO. 13016)
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CITY COUNCIL AGENDA -AUGUST 22,2006
3. CONSIDERATION OF A SITE PLAN FOR CONSTRUCTION OF WARRIOR
MANUFACTURING AND CONDITIONAL USE PERMIT TO ALLOW OUTDOOR STORAGE
LOCATED AT 1145 5TH AVENUE SE WITH STAFF RECOMMENDATION AND FAVORABLE
RECOMMENDATION (ADOPT RESOLUTION NO. 13017)
4. CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW A CONSIGNMENT
CLOTHING STORE IN THE GATEWAY DISTRICT LOCATED AT 16919 HWY 7 EAST WITH
STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT
RESOLUTION NO. 13019)
S. CONSIDERATION OF A LOT SPLIT LOCATED AT 1115 HWY 7 EAST WITH STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO.
13021)
(d) CONSIDERATION FOR APPROVAL OF SOLICITOR'S LICENSE FOR MIKE LOFSTEDT TO
CONDUCT DOOR-TO-DOOR SALES OF INSURANCE PLANS
(e) CONSIDERATION FOR APPRO V AL OF SHORT-TERM GAMBLING LICENSE FOR CHRIST THE
KING LUTHERAN CHURCH ON SEPTEMBER 10,2006
(f) CONSIDERATION FOR APPROVAL OF REQUESTING MUNICIPAL STATE AID VARIANCE
FOR HIGHWAY 7 UNDERPASS TRAIL
(g) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS _
CHANGE ORDER NO. I (2006 PAVEMENT REHABILITATION & TRAIL CONSTRUCTION,
LETTING NO. 7/PROJECT NO. 06-07 & 06-09) AND CHANGE ORDER NO.5 (2005
STREETSCAPE, LETTING NO.4, PROJECT NO. 05-04 & 05-05)
(h) CONSIDERATION FOR APPROVAL OF ADOPTING REVISED ASSESSMENT ROLL FOR
STATE HIGHWAY 7 (LETTING NO. I, PROJECT NO. 06-01)
(i) CONSIDERATION FOR APPROVAL OF PURCHASE OF SNOW REMOVAL EQUIPMENT
0) CONSIDERATION FOR APPROVAL OF ADVERTISING FOR BID FOR SOUTH MILL POND
TRUNK SANITARY LINING (LETTING NO.4, PROJECT NO. 06-04)
(k) CONSIDERATION FOR APPROV AL OF ADVERTISING FOR BID FOR THE MONTANA STREET
NE EXTENSION (LETTING NO. lA, PROJECT NO. 06-0IA)
(I) CONSIDERATION FOR APPROVAL OF LEASE AGREEMENT WITH MARVIN WILLHITE
(m)APPOINTMENT OF RUTH KIMBALL TO THE HUTCHINSON HOUSING & REDEVELOPMENT
BOARD TO AUGUST 2007
Action - Motion to approve consent agenda
7. PUBLIC HEARINGS-6:00 P.M.
. (a) 2007 BUDGET DISCUSSION
Action - Motion to reject - Motion to approve
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CITY COUNCIL AGENDA - AUGUST 22, 2006
8. COMMUNICA nONS, REOUESTS AND PEnnONS
. UNFINISHED BUSINESS
(a) UPDATE ON MILLER WOODS PARK
Action -
10. NEW BUSINESS
(a) CONSIDERATION FOR APPRO V AL OF A WARDING SALE OF 2006 IMPROVEMENT BONDS,
GENERAL OBLIGATION WATER BONDS AND GENERAL OBLIGA nON W ASTEW A TER BONDS
Action - Motion to reject - Motion to approve
(b) CONSIDERATION FOR APPROVAL OF RENEWAL OF LIABILITY AND COMPREHENSIVE
INSURANCE POLICES FOR 2006-2007
Action - Motion to reject - Motion to approve
(c) CONSIDERATION FOR APPROV AL OF SUPPORTING MCLEOD COUNTY/CITY OF HUTCHINSON
FLOOD RESTUDY
Action - Motion to reject - Motion to approve
(d) CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW NEW DISCOVERIES
MONTESSORI TO OPERATE OUT OF CLASSROOM TRAILERS AT THE MCLEOD COUNTY
FAIRGROUNDS WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION
(ADOPT RESOLUTION NO. 13020)
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Action - Motion to reject - Motion to approve
(e) CONSIDERATION OF A SITE PLAN AND CONDITIONAL USE PERMIT TO ALLOW
CONSTRUCTION OF TWO POLE TYPE BUILDINGS LOCATED AT THE HATS FACILITY, 1400
ADAMS STREET SE WITH STAFF RECOMMENDA nON AND FAVORABLE
RECOMMENDATION (ONE DISSENTING VOTE) (ADOPT RESOLUTION NO. 13018)
Action - Motion to reject - Motion to approve
(f) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13025 - A RESOLUTION AMENDING
RESOLUTION NO. 9593, THE CITY OF HUTCHINSON HANDBOOK - PERSONNEL POLICY
DATED NOVEMBER 12, 1991- SPECIFIC AMENDMENT REFERS TO SECTION 14: PARENTAL
LEAVE
Action - Motion to reject - Motion to approve
(g) DISCUSSION OF SETTING DATE FOR ANNUAL CITY RECOGNITION EVENT
Action -
(h) CONSIDERA nON OF SETTING COUNCIL WORKSHOP FOR CONTINUED DISCUSSION OF 2007
GENERAL AND ENTERPRISE FUND BUDGETS (PROPOSED DATE: AUGUST 29, 2006 AT 3:30
P.M.)
. Action - Motion to reject - Motion to approve
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CITY COUNCIL AGENDA -AUGUST 22,2006
(i) CONSIDERATION OF POLICY ON GRANT APPLICATIONS
. Action - Motion to reject - Motion to approve
I I . MISCELLANEOUS
(a) COMMUNICATIONS
12. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
13. ADJOURN
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MINUTES
REGULAR MEEnNG - HUTCHINSON CITY COUNCIL
TUESDAY, AUGUST 8, 2006
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I. CALL TO ORDER - 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Kay Peterson, Jim Haugen, and Bill
Arndt. Member absent was Casey Stotts. Others present were Gary Plotz, City Administrator, John Rodeberg,
Public Works Director and Marc Sebora, City Attorney.
2. INVOCATION - Due to the absence of Rev. James Rainwater, Seventh Day Adventist Church, the invocation
was dispensed.
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF JULY 25, 2006
Motion by Arndt, second by Haugen, to approve the minutes as presented. Motion carried unanimously.
6. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
I. PUBLIC ARTS COMMISSION MEETING MINUTES FROM MAY 16,2006, AND JUNE 20, 2006
2. FIRE DEPARTMENT MONTHLY REPORT FOR JULY 2006
. 3. BUILDING DEPARTMENT MONTHLY REPORT FOR JULY 2006
4. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR JUNE 2006
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13006 - RESOLUTION DESIGNATING THE LOCATION OF POLLING
PLACE FOR ALL CITY PRECINCTS AND APPOINTING JUDGES FOR THE 2006 CITY OF
HUTCHINSON AND STATE PRIMARY AND GENERAL ELECTIONS
2. RESOLUTION NO. 13009 - RESOLUTION FOR PURCHASE (SEAL COAT PROJECT, FIBER
CONNECTION, UNLEADED GASOLINE)
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3. RESOLUTION NO. 13010 - RESOLUTION ACCEPTING PLEDGED SECURITIES FROM
HOME STATE BANK
4. ORDINANCE NO. 06-0440 - AN ORDINANCE ESTABLISHING A PROCEDURE FOR
ENFORCING ADMINISTRATIVE PENALTIES FOR CERTAIN PETTY MISDEMEANORS AND
MUNICIPAL CODE VIOLATIONS (SECOND READING AND ADOPTION)
S. ORDINANCE NO. 06-0441-AN ORDINANCE REZONING PROPERTY LOCATED AT 255 AND
287 HWY 7 EAST FROM INDUSTRIAL/COMMERCIAL TO R2 (SECOND READING AND
ADOPTION)
6. ORDINANCE NO. 06-0442 - AN ORDINANCE AMENDING CHAPTER 120 OF THE CURRENT
PAWNBROKERS ORDINANCE (SECOND READING AND ADOPTION)
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CITY COUNCIL MINUTES - AUGUST 8, 2006
.(c) CONSIDERATION FOR APPROVAL OF 32nd ANNUAL ARTS & CRAFTS FESTIVAL TO BE
HELD SEPTEMBER 15-16,2006, IN LIBRARY SQUARE AND SURROUNDING STREETS
(d) CONSIDERA nON FOR APPROVAL OF RESOLunON REQUESTING MUNICIPAL STATE AID
V ARIANCE FOR HIGHWAY 7 UNDERPASS TRAIL
Items 6(b)2, 6(b)4, 6(b)5 and 6(b)6 were pulled for separate action.
Motion by Haugen, second by Peterson, to approve consent agenda with the exception of the items noted
above. Motion carried unanimously.
Item 6(b)2 had further discussion. John Rodeberg noted that this resolution includes an item that will be
discussed during the public hearing later on the agenda.
Motion by Arndt, second by Haugen, to defer action on this item until after the public hearing. Motion
carried unanimously.
Item 6(b)4 had further discussion. Marc Sebora noted that a memo had been included in the packet written
by Chief Hatten asking that this item be tabled to work out further details of the ordinance.
Motion by Peterson, second by Arndt, to table Item 6(b)4. Motion carried unanimously.
Item 6(b)S had further discussion. Rebecca Bowers informed the Council that the applicant has requested
that this item not be rezoned due to a purchase agreement being entered into with a commercial buyer.
Therefore, he requests that the area remain commercial, as currently zoned.
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Motion by Haugen, second by Arndt, to deny Item 6(b)5 due to applicant's request. Motion carried
unanimously.
Item 6(b)6 had further discussion. Mayor Cook noted that the approval date should be amended to an
adoption date of February 1,2007.
Motion by Arndt, second by Peterson to approve Item 6(b)6 with the contingency that the adoption date be
revised to February 1,2007. Motion camed unanimously.
7. PUBLIC HEARINGS-6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF PROCEEDING WITH 2006 STREETITRAILlSIDEWALK
IMPROVEMENT PROJECTS (LETTING NO.5, PROJECT NO. 06-05) - ADOPTING ASSESSMENT
AND ACCEPTING BID
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Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that no assessments are
proposed for these improvements, however this public hearing is required for city bonding purposes. This
project includes general maintenance work including severa) small projects. This work will come out of the
general fund when the proposed phased inclusion of maintenance fundmg in the Street Department budget is
completed, which will be about three years. The total project is estimated at $80,000.
Motion by Peterson, second by Arndt, to close public hearing. Motion carried unanimously.
John Rodeberg reminded the Council that Resolution No. 13009, Resolution for Purchase needs to approved
along with this item.
Motion by Arndt, second by Haugen, to approve proceeding with 2006 street/trail/sidewalk improvement
projects, approving Resolution No. 13008. Motion carried unanimously.
Motion by Peterson, second by Haugen, to approve Resolution No. 13009, Resolution for Purchase. Motion
carried unanimously. .
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CITY COUNCIL MINUTES - AUGUST 8, 2006
8. COMMUNICATIONS. REOUESTS AND PEnTIONS
. (a) ISSUES RELA TED W NORTHWEST CORNER OF MILLER WOODS PARK PRESENTED BY KATE
SEVERSON, 1270 7 AVENUE NW
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Kate Severson presented before the Council. Ms. Severson distributed a map ofthe area she is referring to.
First of all, Ms. Severson asked that City staff research a drain tile that runs through the area she lives in.
Ms. Severson stated that she purchased this prorerty due to the privacy that Miller Woods provides in her
backyard. Ms. Severson was under the impreSSIOn that the pathway to enter into the Woods was in the lot
next to her. She has since discovered that the location of this pathway is located on a private lot and the
actual proposed public entrance to the pathway runs parallel to her backyard with the entrance a couple of
blocks to the east.
Ms. Severson requested that the City exercise eminent domain and purchase the private lot that the
"manmade" trail is currently on. She further requested that the Council direct parks personnel not to proceed
with construction of the proposed entrance and trail until other alternatives have been considered.
Dolf Moon, ParkslRecreationlCornmunity Education Director, and Mark Schnobrich, City Forester,
presented before the Council. Mr. Moon eXJ?Iained that he and Mr. Schnobrich met with neighborhood
members prior to the Council meeting regardmg this issue.
Mark Schnobrich explained the easements surrounding Miller Woods park. The drain tile that Ms. Severson
had questioned is now connected to a City catch basin, which should deter the majority of water problems in
the neighborhood. Mr. Schnobrich noted that when park staff presented a perimeter trail around the park, the
neighborhood was opposed to it. Because of these concerns, this plan has been dropped. Mr. Schnobrich
stated that staff has offered to plant buffers to aid with privacy along a trail entrance. The City currently has
an easement for a trail entrance approximately 150 feet from the manmade trail currently on Lot 3. This is
located on Shady Ridge Road and plans to be enhanced. Mr. Schnobrich ~nformed the Council that the City
at no time has emphasized having a use for the private entrance off of 7 A venue NW.
Lyndon Peterson, 531 Shady Ridge Road, presented before the Council. Mr. Peterson was aWaFe of the
easement that the City has on the south side, however he and his neighbor have maintained this area by
mowing it. Mr. Peterson raised concerns about the drain tile plugging up.
Marc Sebora spoke to eminent domain laws and the procedure, such as Ms. Severson had suggested.
Ms. Severson raised concerns about a park sign that appeared to indicate that her lot line was further to the
east, but is actually on the easement.
Motion by Arndt, second by Peterson, to discuss this item further and place it on the next Council agenda.
Marc Sebora stated that items to consider are language in the park dedication documents, utility lines and
easement locations. Mayor Cook noted that although he understands Ms. Severson's concerns, the proposed
plan, with the entrance coming off of Shady Ridge Road located on the City's easement, has been the vision
for the park. Haugen - aye; Arndt - aye; Peterson - aye; Cook - nay. Motion carried 3 to 1.
Lyndon Peterson voiced that he felt all of the easements should be opened and maintained. Mark
Schnobrich noted that it is the City's full intention to maintain the easement on 7th Avenue as a foot traffic
entrance.
(b) UPDATE BY CANDICE WOODS ON LIQUOR HUTCH OPERATIONS
Ms. Woods presented an update to the Council on happenings since the new store opened. Ms. Woods
shared pictures of the old store compared to the new store, which includes much more and better storage
capacity. Ms. Woods shared information that year to date, sales are up 12.7% compared to 2005. Likewise,
gross profit increases are up 14.7% year to date. Even with new construction, the store's sales are able to
support debt service and general fund transfer in the first year, as opposed to the first three years that was
proJected. Mayor Cook and Candice Woods reminded the public that the liquor store is not supported by tax
dollars, but is self-sufficient.
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CITY COUNCIL MINUTES - AUGUST 8, 2006
9. UNFINISHED BUSINESS
. (a) CONSIDERA nON FOR APPROVAL OF CALLING FOR SALE OF 2006 IMPROVEMENT BONDS,
GENERAL OBLIGATION WATER BONDS AND GENERAL OBLIGATION W ASTEW A TER BONDS
Steve Apfelbacher, Ehlers & Associates, presented before the Council. Mr. Apfelbacher explained that these
three bond issues are mainly driven by the Hwy 7 improvement project. The first series of bonds, $3.2
million general obligation improvement bonds, will be repaid with special assessments and tax levy. The
second series of bonds, $2.2 million general obligation sewer revenue bonds, will be repaid with revenue
from the wastewater facility. The third series of bonds, $2.2 million general obligation waterrevenue bonds
will be repaid with revenue from the water utility. All of these bonds will have a term of 15 years. The bids
will be opened in two weeks and are proposed to be awarded at the next Council meeting.
Mayor Cook noted that, due to the new water plant and proposed wastewater plant expansion, increases in
the wastewater and water rates are inevitable.
Motion by Peterson, second by Haugen, to approve calling for sale of 2006 improvements bonds _
Resolution No. ]2310,2006 general obligation water bonds - Resolution No. 123]0, and 2006 general
obligation wastewater bonds - Resolution No. 12312. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR RANDY DEVRIES TO
ATTEND THE WATER ENVIRONMENT FEDERATION ANNUAL TECHNICAL EXHIBITION AND
CONFERENCE ON OCTOBER 21 - 25, 2006, IN DALLAS, TEXAS
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John Rodeberg noted that this item was tabled at the last meeting to allow time to review policy related to
out-of-state travel and to consider whether or not another individual in the department, Brian Mehr, should
attend instead. Mr. Rodeberg noted that this conference meets the needs related to Mr. DeVries's position
and other opportunities will be made available to the Wastewater Superintendent, Brian Mehr.
Motion by Peterson, second by Haugen, to approve out-of-state travel for Randy DeVries to attend the Water
Environment Federation Annual Technical Exhibition and Conference on October 21 - 25,2006, in Dallas,
Texas. Motion carried unanimously.
10. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF COOPERAnON BETWEEN CREEKSIDE AND PUBLIC
WORKSIPARKS FOR THE UPCOMING 2006-2007 SNOW REMOVAL SEASON
John Olson, Public Works Supervisor, jJresented before the Council. Mr. Olson explained that due to
increased efficiency at the compost facil1ty, compost facility staff and equipment will be able to be made
available to assist with snow removal operations. This will allow for eqUIpment and labor cost reductions.
Motion by Arndt, second by Peterson, to approve cooperation between Creekside and Public WorkslPark for
the upcoming 2006-2007 snow removal season. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF CONSULTING AGREEMENT WITH BOLTON & MENK
CONSULTING REGARDING CONSTRUCTION STAKING ON THE HIGHWAY 7 PROJECT
.
Kent Exner, City Engineer, presented before the Council. Mr. Exner stated that this agTeement is for the
second half of the project related to staking on Hwy 7. Staff is requesting that Bolton & Menk continue to
be utilized to complete the project at a cost not to exceed $] 3,500. Council Member Haugen raised concerns
regarding the liabIlity covera!\e amount in the contract. City Attorney Sebora stated that generally the City is
not in a position to raise liabllity amounts due to the fact that the work needs to be done in a cost-effective
manner. Council Member Peterson suggested that the League of Minnesota Cities Insurance Trust review
this issue to see if there are alternatives for the City to cover themselves.
Motion by Arndt, second by Haugen, to approve consulting aweement with Bolton & Menk Consulting for
constructIOn staking on the Highway 7 Project. Motion camed unanimously.
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CITY COUNCIL MINUTES -AUGUST 8,2006
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(c) DISCUSSION OF HUTCHINSON AREA TRANSPORTATION SERVICES (HATS) FACILITY
DEVELOPMENT AND OPERATIONS
John Rodeberg explained that the HATS Facility is jointly owned and operated by a joint powers board
which consists of the City of Hutchinson, McLeod County and the State of Minnesota. Due to growth
amon(Sst all of the entities, a study was completed by a consultant with the Center for Transportation Studies
to revIew the current arrangement. Overall, the consultant's view is that although this venture is unique, it is
very successful.
(d) CONSIDERATION FOR APPROVAL OF SETTING HEARING FOR DETERMINATION OF
DANGEROUS ANIMAL AS REQUESTED BY DAVID FREUND
Marc Sebora noted that a dog owned by David Freund bit an individual causing injury requiring medical
attention. Because of this, the dog has been designated as dangerous. The dog owner has the right to appeal
this designation and have a hearing in front of the Council.
Motion by Peterson, second by Arndt, to approve setting hearing for determination of dangerous animal for
August 15, 2006, at 3:00 p.m. Motion carried unanimously.
Ii. MISCELLANEOUS
(a) COMMUNICA nONS
Tom Kloss, Information Technology Director, presented before the Council. Mr. Kloss noted that there are
some sound issues in the room, however changes are scheduled that should alleviate these issues by the next
meeting.
Mayor Cook asked that the intent be made known as to the reason to delay discussion of the Millers Woods
item. Mayor Cook noted that privacy issues are already addressed by City staff by the option of planting
buffers. The mayor was also concerned that making an exception here could result in similar requests of
neighbors along the trail easement on the south side of the park. He also wondered if the Council is
seriously considering purchasing the vacant lot, when the City already has easements for two entrances
nearby?
Council Member Arndt stated that the purpose of his motion was to review all options available to Ms.
Severson to address her concerns. This does not include considering purchasing the vacant lot, but more to
review the plan and steer the entrance of the path away from her property if at all possible. DolfMoon stated
that the parks department is open to offering bufferings near this entrance to try and qualm some of Ms.
Severson's concerns.
Marc Sebora - City Attorney Sebora noted that the September] 2, 2006, City Council meeting will need to
be rescheduled to a different date/time due to the primary election being held that day.
Motion by Arndt, second by Haugen, to reset the first meeting in September to September 13,2006, at 5:30
p.m. Motion carried unanimously.
Council Member Arndt - Bill Arndt noted that the McLeod County Fair starts next week and runs from
August 16 - 20,2006. He also asked for an update on the hospital privatization matter. City Attorney
Sebora stated that the City and the hospital are currently in negotiations regarding the details of a transaction
and are slowly but surely making progress.
Gary Plotz - Mr. Plotz reminded the Council that a budget workshop is scheduled for August 15,2006, at
3:30 p.m. Much information will be delivered to the Council prior to that date.
John Rodeberg - Mr. Rodeberg noted that watering restrictions are still in effect. He also noted that official
closure needs to be conducted on the City dump that closed decades ago. This will require funds to be
expended to comply with environmental requirements.
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CITY COUNCIL MINUTES - AUGUST 8, 2006
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Motion by Peterson, second by Haugen, to approve expending up to $20,000 from the excess bond fund to
close this matter. Motion carried unanimously.
Mayor Cook - Mayor Cook expressed some ideas related to City policies. One idea is to formally approve
the addition of a position even after it has been adopted in a fiscal year's budget. Marc Sebora will research
this. '
12. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Arndt, second by Peterson, to approve claims, appropriations and contract payments. Motion carried
unanimously.
13. ADJOURN
Motion by Arndt, second by Haugen, to adjourn at 8:00 p.m. Motion carried unanimously.
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BID OPENING
LETTING NO. 11/PROJECT NO. 06-13
8-UNIT AIRPORT T-HANGAR
08/15/06 at 9:00 a.m.
Present:
Ken Merrill, Finance Director
Kent Exner, City Engineer
Melissa Starke, Recorder
The Bid Opening was called to order at 9:04 a.m. by Ken Merrill. Mr. Merrill noted that
the City Council reserves the right to reject all bids and to waive any informalities and
irregularities. Publication No. 7484, Advertisement for Bids was waived and the
following bids wereopened and read aloud:
Nordpal Corp. dba Midland Bifold Doors
1110 ih St. NE
West Fargo, ND 58078
Base Bid:
Alternate 1:
Alternate 2:
RAM Buildings, Inc.
PO Box 660
Winsted, MN 55395
Base Bid:
Alternate 1:
Alternate 2:
Systems West & Agri-Systems
24054 South Hwy 22
Litchfield, MN 55355
Base Bid:
Alternate 1:
Alternate 2:
Closed: 9:10 a.m.
ATTEST:
$271,500.00
$ 91,264.00
$ 5,800.00
$297,759.00
$130,012.00
$ 10,527.00
$384,881.81
$111,337.30
$ 13,948.00
Steven W. Cook
Mayor
Gary D. Plotz
City Administrator
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MINUTES
Parks, Recreation & Community Education Advisory Board
June 5, 2006
Members present were: Bill Arndt, Beth Hepo1a, Mike Cannon, Kirk Kosel, Deane Dietel and
Kathy Kalenberg. Also present were Dolf Moon and Karen McKay.
The meeting was called to order at 5:20 pm.
A motion was made by Beth Hepo1a and seconded by Bill Arndt to approve the minutes dated
April 3, 2006. The board unanimously agreed.
OLD BUSINESS
Mav Sign-Up - Dolfthanked the Board for their help with the early summer registration. The
Board reviewed the summer registration statistics. Roberts Park continues to be used heavily by
league play and tournaments.
Proiect Updates - There are many projects under construction.
. The Event Center canopy work has begun. The base is set and the steel has been ordered.
. The parks staff is creating a recreation ballfield on the St. Anastasia Church property in
conjunction \\ith the church, City, and Hutch Junior League Baseball (HJLB). The field will
be used primarily for youth practices Monday through Thursday evenings.
. Millers Woods - Staff are spraying vegetation and grinding out stumps from winter tree
removal. The area will be planted into prairie grass.
. Plans are being finalized for the Harrington/Merrill House grounds and buildings.
. There have been two ball tournaments and there will be nine more this season.
Highwav 7 Underpass - There have been a couple meetings with Museum representatives. The
Museum would need to give up some land and a couple of trees and relocate a garden for the
underpass to be constructed. Interest groups will continue to work together for a solution.
Crow River Dam - Funding for the project is not finalized. If the project gets delayed, the new
bridge will have provisions for the improvement at a later date.
NEW BUSINESS
Budgeting For Outcomes (BFO) - A facilitator will meet with six focus groups made up of
citizens who will share their views regarding what services they value. The Park and Recreation
revenues and expenses consist of one page and are compared with other communities.
Community Education Goals For 2006/07 - The facility rental schedule will be updated to reflect
a user-based fee. The city will work more closely with young people in the school's ecology
site. There is a three-day conference scheduled in St. Cloud that will help identifY community
assets.
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MINUTES
PRCE Advisory Board
June 5,2006
Page Two
Ju1v Meeting ~ With the next meeting near the Independence holiday, there will be no regular
meeting of the PRCE Board. If there is enough interest, a tour of parks may take place. An
invitation will be e-mailed to Board members.
Board Member Items
The Drift Riders have adopted the parkland near Otter Lake. A gTant was submitted for
improvements but did not qualifY. Staffwill submit another gTant application next year.
Lion's Park East in torn up due to the Highway 7 construction. Deane told the Board that the
Lion's Club is interested in making some improvements to the area when the project is complete.
The Public Works Department is responsible for the maintenance of the Citizens Bank water
fountain in the river. The fountain is on a timer. If the dam is replaced, a new electric source
will be installed from the north. The water will remain at the same level.
ADJOURNMENT
The meeting was adjourned at 6:10 pm by a motion made by Bill Arndt, seconded by Deane
Dietel. The board unanimously agTeed.
klm
~(O-.J\
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Pioneerland Library System Board
June 15, 2006, Meeting Minutes
unapproved
The June 15, 2006, meeting of the Pioneerland Library System Board was called to order by Chair
Dan Reigstad at 7:30 p.m. in the Willmar Public Library meeting room. Roll call was taken; a
quorum was announced. Bev Wangerin moved to approve the agenda; carried.
Ron Antony moved to approve the April Board minutes; second by Hugh Wagner; carried.
Bev Wangerin moved to approve the May Board minutes; second by Francis Schweiss; carried.
.
COMMITTEE REPORTS
Finance Committee:
1) Bills/check registers reflect routine expenditures. Jeff Lopez moved to approve the bills and
check register; second by Ron Antony; carried.
2) Motion by Jeff Lopez to accept PLS's 2007 budget second by Bev Wangerin; carried.
3) Motion by Jeff Lopez to continue using Northern Network Express as the PLS's delivery
service for another year. Second by Barb Nelson; Carried. Surveys on their service and
professionalism came back very positive.
4) Blue Cross Tobacco Settlement $7,032.57. Motion to put the settlement funds into the
general fund (PLS Admin State/Federal); carried.
5) Discussion on the Regional Library Basic System Support grant Motion by Jeff Lopez to
approve. Second by Ron Antony. Motion carried.
6) Discussion on the Appleton and PCF use agreement No funds are exchanged but an
agreement is needed for role clarification. Motion by Hugh Wagner to accept the proposed
agreement Second by Kim Hausladen. Motion carried.
7) Motion by Jeff Lopez to use Great American insurance for directors and officers insurance.
Second by Bev Wangerin. Motion carried. PLS was dropped by the last carrier after a lawsuit
8) Motion by Jeff Lopez, second by Ja::k Sandberg to accept PSP (Pioneerland, SAMMIE, Plum
Creek) $40,000 grant Motion carried. Money will be used for a consultant to look at the way all
three are running and administering services to see how we can collaborate and reduce costs.
Jack Sandberg, Barbara Nelson and Paul Setzepfandt will serve on the committee. Consultant
will come back by January of 2007 with recommendations on how we can do things differently.
January through July the plan will be implemented. Pioneerland expresses appreciation to
State Librarian Suzanne Miller for her support and encouragement
9) State Librarian Suzanne Miller reported on the State Library Long Range Plan.
B Personnel
1) Motion by Paul Setzepfandt to approve four new hires: Jeanette Berens (Benson); Trudie
Hendrickson (Appleton); Liza Goergen (Ortonville). Second by Barbara Nelson. Motion
carried.
2) Report on June 15 personnel meeting. Paul Setzepfandt presented the following personnel
policies for first reading:
106 - Job Descriptions
108 - Acknowledgement of policies
.
LeL~~
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C Collection Development Committee
No one came forward to serve on the committee. Appointments will be reconsidered in
August
D Nominating Committee - Richard Falk has been appointed.
E Technology Committee - Pam Dille gave a summary of the June 8 meeting.
OLD BUSINESS
There was no old business.
NEW BUSINESS
State Librarian Suzanne Miller was introduced to the board and she gave the State Library Report
DIRECTOR'S REPORT
John Houlahan reminded the board there will be no regular board meeting in July. The Technology
committee will meet at 5:30 and the Executive Finance Committee will meet at 6:30. The next full
board meeting is scheduled for August 17.
OlliER
Past Chainnan Hale sent a card of thanks.
At 8:30 p.m., Hennan Hannemann moved to adjourn; seconded by Kim Hausladen. Motion
Carried.
Stephanie Williams, Recording Secretary
~L~
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Hutchinson Housing & Redevelopment Authority
Annual Board Meeting - August 16, 2005
Minutes
I. CALL TO ORDER: Chairman Ian McDonald called the meeting to order. Members
Present: Thor Skeie, Casey Stotts, and Dan Carlson. Staff Present: Jean Ward, and
Judy Flemming.
2. MINUTES OF ANNUAL HRA BOARD MEETING ON AUGUST 17,2004
Casey Stotts moved to approve the Minutes of Annual HRA Board Meeting on
August 17,2004. Dan Carlson seconded and the motion carried unanimously.
3. ELECTION OF OFFICERS
Casey Stotts moved to nominate the following slate of candidates: Casey Stotts as
Chairman of the Board; Dan Carlson as Vice Chairman and Becky Felling as
SecretarylTreasurer. Thor Skeie seconded and the motion carried unanimously.
Casey Stotts moved to nominate Thor Skeie to the Loan Review Committee and to
keep the other position open until a replacement is found for Ian McDonald. Dan
Carlson seconded and the motion carried unanimously.
4. PROGRESS OF 2005 HRA PLANS/OBJECTIVES
Jean Ward reviewed with the Board the Progress Report.
5. REVIEW OF 2006 HRA PLANS/OBJECTIVES
Jean reviewed the 2006 HRA Plans/Objectives with the Board.
6. ADJOURN1\.1ENT
There being no other business, Chairman Ian McDonald declared the meeting
adjourned.
Recorded by Jean Ward, HRA Executive Director
Treasurer
(y~)3
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d~
Hutchinson Housing & Redevelopment Authority
Regular Board Meeting Tuesday, July 18,2006,7:00 AM
Minutes
1. CALL TO ORDER: Chairman Casey Stotts called the meeting to order. Members Present: Becky
Felling and Joel Kraft. Staff Present: Jean Ward and Judy Flemming.
2. MINUTES OF THE BRA BOARD MEETING ON JUNE 20, 2006
Becky Felling moved to approve the Minutes as written. Joel Kraft seconded and the motion carried
unanimously.
3. FINANCIAL REPORTS
Joel Kraft moved to approve the Financials. Becky Felling seconded and the motion carried
unanlinously.
4. PARK TOWERS
a. Jean Ward invited the Board to National Night Out, August 1 st 4:30 - 6:30 at Park Towers. The
whole neighborhood is invited. Ham sandwiches, chips and floats will be served.
b. Jean Ward will be going to Operating Subsidy Training, July 31 & August 1 st in Minneapolis.
c. Jean Ward told the Board she is still working on the Avian Flu plan for Park Towers. She asked
the Board if they thought if it would be a good idea to have an on-site person be able to open
apartment doors if a resident is locked out. She would have to do a background check on the
person though. The Board thought it would be a good idea and told Jean to start the process.
5. HHPOP
Jean Ward updated the Board on Existing CASA Taskforce - Employer Based Initiative
meeting that was July 13th It was a good meeting. The next meeting will be September 6th.
a. Becky Felling moved to approve HHPOP Loans #8818, #8821 & #8824 for Rolling Meadows
East contingent to the loan review committee's approval. Joel Kraft seconded and the motion
carried unanimously.
6. SCHOOL CONSTRUCTION PROGRAM UPDATE
a. Judy Flemming reviewed with the Board the items that were over budget and what will do next
year to prevent the unknown overages.
b. Jean Ward reviewed with the Board the expected net proceeds.
c. Jean Ward updated the Board about the meeting with the new superintendent, Daron
Vanderheiden.
7. DOWNTOWN HOUSING UPDATE
Jean Ward reviewed with the Board conceptual ideas for three downtown sites. One more site is still
being worked on. Some of the City staff and the Hutchinson Downtown Association will be reviewing
the concepts.
July 18, 2006 Minutes
Page 1 of2
(0 ~)3
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8. REVIEW OF TARGET AREAS FOR REHAB APPLICATION TO DEED
Judy Flemming reviewed with the Board the three areas/neighborhoods that she did windshield surveys.
Jean Ward reviewed with the Board some of the criteria that DEED was looking for in the new
applications. The Board recommended moving ahead with the neighborhood adjacent to the Franklin
Grove Neighborhood.
9. REVIEW OF INTERESTED CANDIDATES FOR BRA BOARD POSITION
Tabled until next month.
10. COMMUNITY LAND TRUST
There is a Dew interest in community land trusts now that construction costs are increasing and it is
hard to keep new homes affordable. Jean Ward will invite Michael Brown to a Board Meeting to
explain to the Board how a land trust works.
II. ADJOURNMENT
There being no other business, Chairman Casey Stotts declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
~~
Becky FeJl\ng, SecretarylTreasurer
July 18,2006 Minutes
Page 2 of2
b(c03
.
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, July 18, 2006
Hutchinson City Council Chambers
1.
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with
the following members present: John Lofdahl, Jim Haugen, Lynn Otteson,
Farid Currimbhoy, Robert Hantge and Chairman Kirchoff. Absent: Mike
Flaata. Also present: Rebecca Bowers, Planning Director, Kent Exner, City
Engineer, Mark Schnobrich, City Forester and Bonnie Baumetz, Planning
Coordinator
2. APPROVAL OF MINUTES
a) Consideration of Minutes dated June 20, 2006
Mr. Hantge moved to approve the minutes of June 20, 2006, as
submitted. Seconded by Ms. Otteson. The minutes were approved
unanimously.
.
PUBLIC HEARINGS
3.
a) CONSIDERATION OF REZONING PROPERTY LOCATED AT 255 AND
287 HWY 7 E. FROM I/C TO R2 SUBMITIED BY MARK FRATZKE,
PROPERTY OWNER
Chairman Kirchoff opened the hearing at 5:34 p.m. with the reading of
publication #7482 as published in the Hutchinson Leader on July 6, 2006.
Ms. Bowers commented on the request and the past history of rezoning
this property. She explained the requested R2 (Medium density
residential- 1 and 2 family) zoning is consistent with the comprehensive
plan. She commented on the zoning of the surrounding properties and
the uses. She stated the property owner would like the property to
remain residential for marketing. Staff is supportive of the rezoning
however, concerned with the lot coverage. She reminded the Planning
Commission coverage must not exceed 50%. She reported the large
house must not become an apartment. Ms. Bowers explained the
recommendation to request the inspector look at the house to comply with
housing regulations. She commented on the following staff
recommendations:
.
Crl4 ')
Minutes
Planning Commission - July 18, 2006
Page 2
.
1.
The rezoning from I/C to R-2 would be consistent
with the residential guiding in the Comprehensive
Plan.
The properties are currently used as residential
property and are adjacent to residential uses.
Rezoning would allow the existing use to become
conforming with the R-2 district regulations.
The use of the property shall comply with the
standards of the R-2 district. Residential uses are
limited to single family dwellings and two-family
units or duplexes.
The properties may not be covered with more than
50% lot coverage. The owner shall replace
pavement in excess of the 50% with sod or other
landscaping.
The buildings shall be inspected by the City for
compliance with the Zoning Ordinance and housing
standards due to the change to residential use.
2.
3.
4.
5.
Discussion followed on the existing setbacks for residential. Mr. Fratzke
stated there is less than 50% coverage. There was discussion on the
need for the concrete plant to screen if this property is rezoned to
residential. Ms. Bowers stated the industrial property is grandfathered in
from screening. Discussion followed regarding the use changes of the
property in the future: Ms. Bowers stated this corridor would benefit from
an in-depth needs study for long term use.
.
Mr. Fratzke stated the small house is presently single family. Discussion
followed on the number of unrelated persons that could legally live in a
single family house.
Mr. Lofdahl made a motion to close the hearing. Seconded by Mr. Hantge
the hearing closed at 5:47 p.m. Mr. Lofdahl made a motion to
recommend approval of the request with staff recommendations.
Seconded by Mr. Haugen. The motion carried unanimously. Ms.
Baumetz stated this item will be placed on the City Council consent
agenda at their meeting held July 25, 2005 in the Council Chambers at
5:30 p.m.
4. NEW BUSINESS
a) CONSIDERATION OF LOT SPLITS ON OTTAWA AVENUE S.E.
(240,265,275,285 OTTAWA AVE SE) SUBMITTED BY PAUL BETKER,
PROPERTY OWNER
Ms. Bowers commented on the request and explained the history of the
plat. She reported on the number of lots requested in the preliminary plat.
She explained the applicant would like to split four of the lots. She
commented on the past practice of allowing lots splits after the house is
constructed. Ms. Bowers reported staff did discuss the problems that
.
(Pl~)Y
Minutes
Planning Commission - July 18, 2006
Page 3
.
could happen with this process. Staff would recommend there be a
change to the process. She reported staff did recommend to approve
the lot splits with the following recommendations:
1. The proposed lot splits would meet the standards of
the R-2 zoning district, subject to the conditions stated.
2. Moving or removing of services will be at property
owner's expense.
3. Separate services are required for each lot.
4. Lots at 50% coverage will not be allowed to add sheds,
patios, decks or gazebos. The applicant shall provide
written disclosure to the buyers that no additional
coverage will be allowed beyond the 50%.
5. At the time of platting, money was escrowed for two
trees per lot. However, as money was not provided for
the additional twin home lots, the new lot division will
require one additional tree per lot at $180.00 per tree,
for a total of $ 720.
Discussion followed on the fees for parkland. Parkland fees are paid with
the building permit. Discussion followed on the process of addressing
before the lot has been split. Ms. Bowers stated the subdivision
regulation does not allow the present process. She explained the property
should be replatted.
.
Mr. Betker, property owner, commented on the past process. He stated
he does agree with the change for the future but would like to apply for
the lot split at the time he applies for the building permit on the present
lots. He stated the next phase he would plat for twin homes. He
explained he does not like to have the rules changed in midstream. Mr.
Betker stated the tree escrow is an issue. He would suggest the City bill
for the trees at the time of permit. He objects to the extra money for trees
he won't be needing until after the development phases are platted. He
has already put $17,000 in escrow for trees. Ms. Bowers explained the
trees stay in the development.
City Forester, Mark SChnobrich, explained the reasoning for the tree
escrow and the placement of the trees in the subdivision. He explained
in the past there was not enough money for the trees so some past
developments still do not have trees. The new developments do have
trees because of the escroW monies. Discussion followed on the
ordinance of two trees per lot.
There was more discussion regarding the issue of changing the lots by
the developer.
.
Mr. Schnobrich commented the tree escrow for this development was for
the entire plat all phases. He stated developments will receive two trees
per lot somewhere in the development. Staff is staying to the two trees
per lot. Discussion followed on the need to keep the trees on City right of
way. Mr. Schnob rich stated the City still has cost in maintenance and
Co Ly4
Minutes
Planning Commission - July 18, 2006
Page 4
.
replacement of the trees. There was discussion of issuing the trees at
permit rather than the money sitting in escrow. Ms. Bowers suggested
requiring the escrow at final plat not preliminary plat. She commented on
tailoring the subdivision agreements to give flexibility. Discussion
followed of revisiting the ordinance.
Ms. Bowers reported staff would like to have the lot split before the
building permit is issued.
Discussion followed on using the lot size to determine the number of
trees in the development.
Bruce Naustdal, property owner, commented on the document stating two
trees per lot. He agrees with Mr. Betker. The developer followed the City
requirements of platting in the past. He would like to see this development
be grandfathered-in.
Mr. Lofdahl made a motion to recommend approval of the request with
staff recommendations deleting #5 requiring tree money for the extra lots.
Seconded by Mr. Currimbhoy. The motion carried unanimously. Ms.
Baumetz stated these items will be placed on the City Council consent
agenda at their meeting held July 25, 2005 in the Council Chambers at
5:30 p.m.
.
b) CONSIDERATION OF A LOT SPLIT LOCATED AT 1160 BLUEJAY
DRIVE SW. SUBMITTED BY BRUCE NAUSTDAL, PROPERTY OWNER
Ms. Bowers commented on the request and explained the similarity to the
previous request. She stated this property does not have a building
permit.
Mr. Naustdal commented on the need for staff to plat the twin lots for the
future. He explained he objects to the implementation of a new regulation
this quickly without a notice. He stated this lot was anticipated for twin
homes when platted. He does not plan on separating ownership for this
twin home. Mr. Betker stated the time of the year can be an issue to wait
for a permit. Ms. Bowers agreed this is a timing issue. Mr. Naustdal
stated he presently has a rental twin home that is not split on Northwoods
Avenue with two separate addresses.
Discussion followed on the technicality of the structure. Ms. Bower stated
she believes in separate lots for separate owners. She explained the
purpose for lot divisions or better yet platting. Discussion followed of
issuing the permit at the same time of lot split. Ms. Bowers again
commented on staff issues with splitting lots after the house is
constructed. She commented on the following staff recommendations:
.
1, The proposed lot split would meet the standards of the
R-2 zoning district, subject to the conditions stated.
2, Moving or removing of services will be at property
owner's expense.
CclyL1
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Minutes
Planning Commission - July 18, 2006
Page 5
5.
3. Separate services are required for each lot.
4. Lots at 50% coverage will not be allowed to add sheds,
patios, decks or gazebos.
5. At the time of platting, money was escrowed for two
trees per lot. The new lot division will require one
additional tree per lot at $200.00 per tree. This will be
collected with the building permit fees.
Mr. Currimbhoy made a motion to recommend approval of the request
with staff recommendations1-4. Seconded by Ms. Otteson. The motion
carried unanimously. Ms. Baumetz stated this item will be placed on the
City Council consent agenda at their meeting held July 25, 2005 in the
Council Chambers at 5:30 p.m.
OLD BUSINESS
6.
COMMUNICATION FROM STAFF
a) Discussion followed to revisit the lot split and trees per lot ordinances
and survey other communities. Ms. Otteson stated there must be
consistency with the developers that were present at this meeting. Mr.
Lofdahl stated he has concerns with 50% coverage when a development
sewer is designed for 50%. Ms. Bowers stated we will aim for platting
the lots up front.
b) Mr. Haugen reminded staff to research definitions of Historical
significance.
c) Ms. Bowers commented on the changes she would like to implement with
a draft resolution which will include the findings of fact and be included in
the Planning Commission packet.
d) Ms. Bowers stated the Regional Eye Clinic development should be on
the August agenda.
e) Ms. Bowers reported a letter will be sent to contractors on the weeds and
debris complaints in some of the developments along with the lot split
requirements.
7. ADJOURNMENT
There being no further business the meeting adjoumed at 7:18 p.m.
GL00Y
~-"-----T------~~"---~---- ------.----~--~-,----~~.--~-----~~--~-,-..- .... ----~---.----
.~_2~----L--.-~~-----;ClTY OF HUTCHINSON ~LAL R~~RT . ..___._~L __m_~
r~~NUE REPORT: cl--ENE~l.'. .m. .i:..--" }~~~I ..._' }~~~'YEA~O~~,-- ADOP;.o~~i_~-BALA~i?~~_E~CEN~~~i;
, . . YTD MONTH ATE ACTUAL BUDGET, REMAINING USED
. .- i---"':'~'='-=-~~-~:--...==-;- .. _.---'~ ---~OO~
~~EENSSES! --.--- ... ---- '-37,096401 -- -3.962mt 37,478.50 .3,7:~:~~~:! 3,7Zj:~~~~-8347o/;
PERMITS AND FEES 258,9509411 --24.545.70 -- 232,076.01 287,100.00 55.023.99 80.83%;
INTERGOVERNMENTAL REVENUE._!-1~085,533461~8,416.501 1,38:),919.82 2,631,300.00 1.267,380.18 51.83%:
ICHARGES FOR SERVICES .__.._.. 754,546.72f--.103,998.87' 751,917.39 1,600815.00 948.897.61 46.97%:
FINES & FORFEITS _~. ....__ 29,871.!l~+_ 5,216.90 26,281.53 68,000.00 41.71847 38.65%:
"NTEREST] , .. -13,988.601 3,151.94' .{i 407.51 55,000.00 61,407.51 -11.65%:
:REIMBURSEMENTS: .-- - 1-24.61004l 9,851.89.. 158,264.61 243,422.00 85,157.39 65.02%
TRANSFERS 273,80347 260,76347 _ 548,798.62 1,_643.500.00 1,094,701.38 33.39%'
SURCHARGES - BLDG PERMITS _. 2,431.23: 1,066.60 __ 1,361.03. 1,361.03
TOTAL =F- -------.__ .125~4cf__.~273,049.87.~-3,1.1.3,690.00 ..JQ.345,037.00 7231,347.00
1
30.10%[
I - ----. ------- -~-
__.~~_ _~_.______ _-----.l..-_ ___
1 ,2006. ,CITY OF HUTCHINSON FINANCIAL REPORT
i~ULY L...__ - . --2li05--=--200~ 2006 2006 2006 JULY:
,EXPENSE REPORT.. GENERAL - --~. - JULY' JULY, YEAR TO ADOPTED BALANCE ERCENTAGE',
l F-=-t=--=-~! . YrD~~...::!!r~ACTUAL BUDGET _ REMAINING _ USEDi
1001 MAYOR & CITY COUNCIL_-r:::::.27.958.32 ___4,888.85 _ 38,904.11 58,688.00 19783.89 .---'- 66.29%.
1002 CITY ADMINISTRATOR ..... --L._156.72650~_n_.2.1J43.531 164,401.56 315,678.129_ 151,276'~--f____ 5'2.08%:
1003 ELECTIONS 1 . J ____!)4.\.35 ___....264.80, 8,416.56 17,700.00 9,283.44 . 47.55%'
004 FINANCE DEPARTMENT___+. ~48,405.24! 26,184451 _228,74142 482,974.00 254232.58 :-----47.36%1
005 MOTOR VEHICLE __+_ 111,617.59! .15,450.971 116,897.92 214,442.00 97544.08'- 54.51'10]
006 ASSESSING I, 1 48,000.00 48,000.00 . 0.00%1
: ~~~ ~~~~'NG----J':~':=':'-:'" t~'::~~:~6~:L _~a~~j! .... ~~:~~;;~ .- ~~~:~~~~~ -~~:~:~:~~~=-=--;~~~~i
[009INFORMATIONSERVICES ... i 79,18641[ 41.780.80: 116.85430 .. 254,..3.1LQ.~ 137,462.70, =::~45:95'~
. 110 pcii.icE DEPto.'3.l}AENT _':''::'1,406,9.60.1'61 -206,119.92. 1,~13,664.53 2,715,457.00 1,20.1.,792A7 ~____.55I4'!'i
116 EMERGENCY MANAGEMENT 1 15,756.60 3.330.74. 7.181.56 14,000.00 8,818.42 L 51.30%'
i116SAFETYCOMMITTEE -- '1'=-5;187.36 - 336.00: 7,570.01 --17,850.00 10,279.99 I 42.410/;!
, 120 FIRE DEPARTMENT ,159219.42 33,813.43, 177470.98 427,637.00 25016.6.02 1 - 41.50%1
i 130 PROTECTIVE INSPECTIONS -[ 109.676.85 15,038.05 115.256.56 248,708.00 133,451.44 48.34%1
150 ENGINEERING! -....::+= 351,390.451 16.877.901 289126.39 . 574,106.00 284979.81 ~38%1
152 STREETS & ALLEYS . _ 508,386.52 87.622.82' 855,767.73 1,188,286.00 532,518.27 55.19%1
1180 CITY HALL BUILDING . 79.638.10 9.410.13 79.535.21 151,313.00 71,777.79 52.56%1
,201 PARK/RECREATION ADMINISTFl:~103.58g:57T-14,438.88 110:088.70 189,526.00 79,437.30 58.09%i
'202 RECREATION' .' 129.354.25: 31,050.09 130.280.09 201,998.00 71,717.91 64.50.,&:
~ SENIOR CITIZEN CENTER__~T--:35,204Jit:... 4,994.51 50,820.52 61.013.00 10,192.48 83.29%'
1204 Clvlg.ABENII_T.... H, _.L...164,0.2.I~u__20~38.13 182.497.34 291,115.00 ~,617~B2_ :::.:= 62.89%'
205 PARKJlEPART~ENT ..____: 535,741.12 6L!64.93 435.593.02 785,374.00 349,2.80.98.). _ _25.46%
206 RECREATION BUILDINc;/>POOIe-__73,954.14 _. 9,085.901 _~0.02 _ . .133,55~S>.Q. _ ---.M,240 98-1_ _ _.21. 9Q.,&
207 EVENTS CENTER I 113,913.24 27,439.04H' 130,862.18 220.475.00 89,61282 1 59.35%'
, 208 EVERGREEN BUILDING -.-:__ =r: _ .....L..3..8Q.53 -- 80744 - 6,973 32 ~50.00 7,376.88 --48.59%
~TBRARY_. __.. _ _ _107,788.92 _ _ 2,472.76 _ ]9,1'17.34 159.544 00 80,426.86 -~:-59o/J
301 CEMETERY _ _ '--'f 77,12El.2.6~ 11.443.71= _U,860.53U33.89500 56,034.47, 58.15%'
I 310 DEBT SE~~CE-+--___~ . 5.24125 _____ __.. 2,791.25 162,541.00 .159,749.75L_ 1.72%
'320 AIRPORT I '56,757721 4.781041 56,750661 102,31800' 45,565.34 I H' 55.47%'
"3sOl:iNALLOCATED GENERALEXPE- 225,446.76'. 198,814~m -'3'35;51U2, 807,250.00: 471,738.281=--='..41.56%:
~.. .__. tr:OT A..L......L__ _. u.:::'~.j13,042.~1. J'::: 902,64405L.5.,,3l.2.,~.8.1..2..L.1Jl,34~.o37,!l_ci-4,972,1.88~1_. _~~~'&
.----+--
-. -L.
-I
,
.
GLa.p
~I -2005;~- - --,~~- - ~-----~-~~ciiY OFHUTCHINSONFlNANCIALREPORTT----~-----,------~.---~~
~_~~.;______~___~_ ----.-2OQsf---2006! 2006 2006:-- 2006 ,
IREVENUE REPORT - GENERAL . -ACTD'..ttt---~~-JUCYt--YEAR TO ADOPTED I BALANCE ERCENTAGE:
r:-~___=___~~::-=-=-_L:::-:=-:_:.=-)i"arto Date ~-M()NTHDA-'rE ACTUAL BUDGET REMAINING USED
.:~sESF=::+=--, 37,09~~~ : -3,96~~~1 - 37,47~~~ ,~,7~::~~' 3,77;:~~~~~ 8~~~~i
[PERMITS AND FEES .~_. 258,950.94' 24,545.701 232,076.01 287,100.00 55.023.99 80.83'/,:
'INTERGOvERNMENTAL REVENUE' T i ,0135 53346--11:268,416.5011 :363,919.82 i 2,631,300.00 I 1.267,380.18 51.83%\
[CHARGES FOR SERVICES._____t:_754,54672 103,998.87 751,~ 1,600,815.00 848897.61 46.97%.
.FINES & FORFEITS +- _' _ 29,871.98 5216.90 26,281.53, 68,000.00 41,718.47 38.65%;
ITNi'ERESfI----, ~~...,_.13.988.60 3,151.941 (6,407.51)-55,000.00 i 61,407.51 -11.65%'
:REIMBURSEMEN1'S -,-- -~-'-124,610.04 . -- 9,851.891 _ 158,264.61 243,422.001.._ 85,157.39 _. 65.02%
iTRANSFERS-~ ::l-~ --~ _ -0- 2'73,ii03.4T:----z60,763.47r - 548,798.62' 1.643,500.00' 1,094,70138 .. .3~~9'10,
@!!,cHERGES :BLDG, PERMTT'i3_-:____..:_~~3123+_ 1.0~60 1_-:1,361.03 0.00 ' 1,381.03 0.00%
~__ '.__ .__: ~,552.8~,~6~._I3.7i 3,113,690.00 10,345.037.00' 7,231,347.00 30.10%
:JUL Y 20061= ~ ~ ~-=-~=r---~J--~2006~~--~
~~;;;::;ORTi:~E_ N~L_=F~J~_L~ -~~~~~PA
. 1-- I ~ I
~~~ ____.::L.:.------=______~~ 922:958.561 145,976.01'._
'Public Safety____...j__ __ ___-'-_1,696,800.391 258,438.14i.1
=~ &R~~~~:tion+_--: -- hJK~~1~___-=--;~:~t.~~!. 1
Miscellaneous _ _' T 282,204.481 203.595.81:
:~~I==~r~-~}='~""l-=~_T~~"':~~J;~:--. """
· ~~~_=~::.~t~-::~___::~ -----~::-:I:::~-~=_==:::----_t_=-.~F~:::::::::-__t:: _ __ - ~=.~ n_~::~::~J
-- I
1 i
2006 2006 2006 JULY:
YEAR TO ADOPTED BAlANCE ERCENTAGE-:
TE ACTUAL!: BUDGET REMAINING USED!
938,353.65 I
1.896,045.00 957,691.35 49.49%
.821,143.66 3,423,652.00 1,602,506.34 I 53.19%1
~,894.12 1 762,392.00 -. 817,497.88 f:::- 53.61%.1
.213,4Q3.c0E) 2,190,~LOO _ 917.437.94, ._ __ 58.12%'
395,05363 _1.07,2,107'00' . _677,053,37 L 36.85%'
.
f..ol..~S
CITY OF HUTCHINSON
CERTIFICATES OF DEPOSIT
. 17 -Aug-06 July 31, 2006
Date Date
Interest Of Of
Institution Description Rate Purchase Maturity Amount
US BANK Money Market 1.43% 11/3/2004 11/19/2008 375,000.00
Smith Barney FHLMC med 4.00% 7/30/2004 7/27/2012 300,000.00
step up
Smith Barney FHLB C 4.05% 1/7/2004 7/30/2009 300,000.00
Smith Barney FHLB C 4.050% 4/28/2005 4/26/2010 750,000.00
Smith Barney FHLB C 5.010% 4/26/2005 4/26/2010 270,000.00
Smith Barney FHLM -C 4.650% 11/21/2001 5/21/2007 300,375.00
Wells Investmen' FHLN 5.050% 03/22/06 01/29107 500,000.00
Wachovia FHLB 5.00% 5/22/2003 5/22/2013 300,000.00
Wachovia FHLB 4.00% 6/12/2003 6/12/2013 300,000.00
Wachovia FHLB 1.190% 6/26/2003 06/26/13 400,000.00
Wachovia FHLB 3.000% 7/16/2003 7/16/2013 200,000.00
. Wachovia FHLB step 3.000% 2/9/2005 2/9/2007 625,000.00
step up
Wachovia FHMA 5.000% 03/16/06 09/14/07 200,000.00
Wachovia FHLB = step ul 5.000% 04/18/06 04/18/06 300,000.00
step up
First Minnesota 2.670% 11/16/04 12/19/06 400,000.00
First Minnesota 4.650% 11/18/05 11/20/06 750,000.00
Home State 4.950% 03/24/06 09/14/06 500,000.00
Home State 4.950% 03/24/06 10/13/06 500,000.00
------~-----
$7,270,375.00
.
(p (a:) lp
RESOLUTION NO. 13014
CITY OF HUTCHINSON
.
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM COST PURPOSE. DEPT. BUDGET VENDOR
F-550 Ford 30,380(1) Replacement Central YES Holt Motor
Garage
(1) trade in of surplus vehicles will reduce cash price to $9,500
we following items were authorized due to an emergency need:
ITEM COST PURPOSE DEPT. BUDGET VENDOR
7,500 Biodisel 19,794.96 City, County, MnDOT HATS YES Cellllex
vehicles
Date Approved: August 22,2006
. Motion Made By:
Seconded By:
Resolution submitted for Council action
Kenneth B. Merrill
by: Finance Director
1.0 lb') l
.
2'
/
i
~-tCe Sheet for Purchase of 20061-ton cab/chassis
r~h trade.;ns:
/ Vendor: ;jJ AL., ,z,~
Submitted by City: May 31, 2006
Quotes due: June 15, 2006
The City of Hutchinson is looking to trade-in these vehicles for the purchase of a new 1-ton cab/chassis.
Vehicles can viewed at the HATS Facilrty, 1400 Adams St SE, Hutchinson. MN 55350.
Please contact John Olson (320) 234-4473 or Ken Wichterman (320) 234-4218 for an appointment
VEHICLES FOR TRADE-IN
YR MAKE
DESCRIPTION
.
1992 Ford Pickup, 4x2, ex cab F250
1995 Chevrolet Pickup, 4x2. reg cab 510
2002 Ford Car, Crown Victoria 4-<1oor
1995 Ford Car, Crown Vidoria 4-<1oor
1999 Ford Car, Crown Vidoria 4-<1oor
1976 GMC Truck, ftatbed wi hoist, 7000
1991 Ford Pickup, 4x2, reg cab F150
1995 Ford Van, full-sized
1996 Ford Car, Crown Victoria 4-door
2002 Ford Car, Crown Victoria 4-<1oor
1994 Ford SUV. 4x4, Explorer
1991 Chevrolet Pickup. 4x2. ex cab 2500
1992 Ford 1 ton, 4x2, wi Box & Hoist
1992 Ford 1 ton, 4x2. wi Box & Hoist, Plow
- 1974 Intemation Truck. Water tank wi back engine
- 2000 Western V-Box Sander for 1-ton
TOTAL TRADE-INS
VIN
1 ETHX25H2NKA36065
1GCCS14Z75K203266
2 F AFP71 WX 1 X204055
2FALP71W65X161503
2FAFP71W6XX157472
T17NE9V55517
2FTDF15HFMCA56695
1FTEE14N35HB62129
2FALP71W2TX164429
2FAFP71W82X157206
1 FMDU34X9RUC66780
2GCGC29KXM 1141934
2FDLF47G8NCA52591
2FDLF4766NCA52590
22671 DCA25555
N/A
MILEAGE COMMENTS
PRICE QUOTE
69.000 $
75,395 $
66,000 $
151,057 $
99,566 $
41,249 $
68,796 $
I I oJ, 77 Needs Fuel Pump $
117,425 $
84,849 $
79,443 $
84,483 No Reverse $
62,000 $
57,194 $
30.989 $
NJA $
$ .,;(J/:;ro,~
Purchase price of 1-ton diesel cab/c~assis, with automatic transmission, 2-wheel drive:
$",<::. 5j:>d 5l-..e.-e+
Optional: Additional price for 4-wheel drive:
$ 3O,3Woo
NET TO VENDOR:
$ 3,547.80
11$ 8'; ?;~a, 00 ~
Minimum specifications for 1-ton. (Models are intended to provide a description ofvehicls. Other quotes can be fTl8de,
provi~d fhey are approved by Crly st8ff)
Standard cab
Work interior
GVWR of at least j 'J,5DfiII
(PLb) \
.
.
.
MEMORANDUM
DATE:
August 16, 2006
TO:
Hutchinson City Council
FROM:
Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF VACATION OF EASEMENTS LOCATED BETWEEN
705 AND 715 PARK ISLAND DR SW. IN STEARNS WOODS ADDITION
Request:
The applicant is requesting approval for the vacation of the drainage and utility easement
on the north and south side of the property line between 705 and 715 Park Island Dr. S.W.
in the Steams Woods Addition to allow for the construction of a single family dwelling over
the platted property line. The property owner will be tax combining the two lots into one.
There are no services in the easement to be vacated. Additional details and analysis on
the proposal are contained in the attached staff report.
PlanninQ Commission MeetinQ:
The Planning Commission held a public hearing and considered the request attheir August 15,
2006, meeting. There were no property owners who made comment or objected to the
request. The following conditions were recommended by the Planning Commission and staff:
1. The easement vacation shall be only for the easement between Lot 1, Block 2 and
Lot 2, Block 2, Stearns Wood Addition. All remaining easements shall remain in
place.
2. The two parcels shall be combined into one at the County and confirmation provided
to the City prior to the issuance of building permits for the property.
3. Development of the lots shall meet requirements of the R-1 Zoning district and
applicable regulations.
4. The Property owners are responsible for any utility relocation costs at their own
expense. The additional water and sewer services shall be properly disconnected
and removed at the owner's expense.
Recommendation:
The Planning Commission unanimously recommends approval of the vacation of
easements with the stated findings and conditions and recommends approval of the
attached Ordinance #06-0444.
~(Q))
.
PUBLICATION NO.
ORDINANCE NO. 06..()444
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA V ACA TING UTILITY AND
DRAINAGE EASEMENTS ALONG THE PROPERTY LINE BETWEEN 705 AND 715 PARK
ISLAND DR. S.W. FOR THE PURPOSE OF COMBINING THE TWO LOTS INTO ONE
LARGER LOT FOR THE CONSTRUCTION OF A SINGLE FAML Y HOME
. THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and
was made to appear to tbe satisfaction of the City Council that it would be in the best interests of
the City to vacate utility and drainage easements located in Steams Woods Addition.
Section 2. That tbe utility and drainage easements to be vacated are described as follows:
Vacate the 6.00 foot wide drainage and utility easement lying northerly of and adjoining the soutb
line of Lot 1, Block 2, STEARNS WOODS, according to tbe recorded plat thereof. The westerly
line of the easement to be vacated being the easterly line oftbe Westerly 10.00 feet of said Lot 1
and the east line of said easement to be vacated being the west line of tbe East 6.00 feet of said
Lot 1.
. And;
Vacate the 6.00 foot wide drainage and utility easement lying soutberly of and adjoining the north
line of Lot 2, Block 2, STEARNS WOODS, accordingly to tbe recorded plat thereof. The
westerly line oftbe easement to be vacated being the easterly line of the Westerly 10.00 feet of
said Lot 2 and the east line of said easement to be vacated being tbe west line oftbe East 6.00 feet
of said Lot 2.
.
Section 3. This ordinance shall take effect from and after passage and publication.
Adopted by the City Council this 12th day of September, 2006.
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
~ (~'j I
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DIRECTORS REPORT - PLANNING DEP ARTMRNT
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~
To:
Hutchinson Planning Commi~~ion
Date:
Brad Emans, Dolf NIoon, Dave Hunstad, Miles Seppelt, Dan Sexton, Judy Flemming,
Jean Ward, John Rodeberg, I'.E., Kent Exner, John \Vebster, John Olson, Lenny
Rutledge, Kyle Dimler, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim
Popp, Dan Hatten, Dick Nagy, Rebecca Bowers, and Bonnie Baumetz
(Persons in attendance at Planning Staff Meeting (in bold)
August 3, 2006 - Meeting Date: August 15,2006
From:
Subj eet:
V ACA nON OF EASEMENTS LOCATED BETWEEN 705 AND 715 PARK
ISLAND DIUVE S.W. IN STEARNS \VOODS ADDITION
Applicant:
Roger Stearns (property owner)
Description:
The property owner has applied for the vacation of the drainage and utility easement on the north and
south side of the property line between 705 and 715 Park Island Dr. S.W. in the Steams Woods Addition
to allow for the construction of a single family dwelling over the platted property line. The prospective
property owner will be tax combining the two lots into one. There are no services in the easement to be
vacated.
Area Map:
Co (C-.) \
.
.
.
Vacation of Easements -Park Island Dr. S.W.
Roger Stearns
Planning Commission- Angust 15,2006
Page 2
Existing Zoning:
Property Location:
Lot Sizes:
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
Analysis and
Recommendation:
Rl (Single Family Residential)
705 and 715 Park Island Dr. S.W.
705 Park Island Dr. S.W. - .24 acres
715 Park Island Dr. S.W. - .34 acres
Vacant
Rl (Single Family Residential) to the South and East
R2 (Medium Density Residential) to the West and North
Traditional Residential Neighborhood
Steams Woods Addition was platted in 2002.
Hutchinson City Charter
Staff met to review this application and recommended approval of the
vacation of easement between the two lots in Steams Wood Addition with
the following conditions:
1. The easement vacation shall be only for the easement between Lot
1, Block 2 and Lot 2, Block 2, Steams Wood Addition, as
described on the attached legal description. All remaining
easements shall remain in place.
2. The two parcels shall be combined into one lot at the County and
confirmation provided to the City prior to issuance of building
permits for the property.
3. Development of the lot shall meet requirements of the R-l Zoning
district and applicable regulations.
4. The property owners are responsible for any utility relocation costs
at their own expense. The additional water and sewer services
shall be properly disconnected and removed at the owner's
expense.
Cc: Roger Steams, 720 Park Island Dr. S.W.
Curtis Amdahl, 1095 Jefferson St. S.E. #108
(p (c J I
.
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.
.
MEMORANDUM
DATE: August 16, 2006
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A 3 LOT PRELIMINARY AND FINAL PLAT TO BE
KNOWN AS MENARD SECOND ADDITION AND A SITE PLAN FOR THE
CONSTRUCTION OF REGIONAL EYE CLINIC
Request:
The applicant is requesting approval of a 3 lot preliminary and final plat to be known as
Menards Second Addition and a site plan for the construction of Regional Eye Clinic to be
located off Montreal Street and Edmonton Avenue. Details and analysis on the preliminary
plat, final plat and site plan are contained in the attached staff report.
PlanninQ Commission Meetinq:
The Planning Commission held a public hearing and considered the request at the August 15,
2006, meeting. There were no property owners who made comment or objected to the
request. The Commission briefly discussed the request with no questions from the public.
There was discussion on the storm water on the north side of Lot 2. City Engineer Kent Exner
explained that the water would flow from a drain placed in the parking lot and would be
directed to the existing stormwater pond. There currently is a natural swell that will also direct
drainage flows.
Recommendation:
The Planning Commission unanimously approved the Preliminary and Final plat and
site plan with the recommendations, findings and conditions as stated in attached
Resolution #13016.
(Ple) ~
.
RESOLUTION NO. 13016
RESOLUTION APPROVING A PRELIMINARY AND FINAL PLAT FOR MENARD 2ND ADDITION AND
A SITE PLAN FOR CONSTRUCTION OF REGIONAL EYE SPECIALIST CLINIC
Whereas, Menard, Inc. and Regional Eye Specialists have requested approval of a preliminary and final
plat for Menard Second Addition and a site plan for construction of Regional Eye Specialist clinic for
property identified with the following legal description:
Lot l, Block 1, Menard Addition, according to the plat thereof of record in McLeod County, Minnesota.
Whereas, the Planning Commission has held a public hearing on August 15, 2006 on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the
surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the
request.
The City Council has considered the recommendation and findings of the Planning Commission and
hereby does recommend approval of the preliminary and fmal plat for Menard Second Addition and a site
plan for construction of Regional Eye Specialist clinic, subject to the following findings and conditions:
.
.
1.
The preliminary and final plat meets the requirements of the subdivision regulations and
the zoning ordinance, subject to the conditions stated.
A drainage and utility easement shall be provided and maintained over Outlot A, as
indicated on the final plat received by the City on July 20,2006. Maintenance of the
pond shall be the responsibility of Menards.
As requested by Menards, the Final Plat may be revised to correct the name of the
company to Menard, Inc., add the proper company signatory name, and to execute the
plat in Eau Claire County, WI
The site plan approval includes the proposed 14,000-square foot building and associated
site improvements, as shown on the site plan dated 5/12/06. As the construction of the
4,000-square foot addition may not be several years, application for site plan approval is
required and will be reviewed for compliance with City requirements at that time.
The site plan shall be revised to include the following revisions:
A. The internal sidewalk must be extended to the trail along Edmonton A venue.
B. Concrete sidewalk (6' width) along Montreal Street frontage shall be constructed and
connected to adjacent sidewalk.
An accurate, detailed landscape plan, containing size and species, shall be submitted to
the City for review and approval prior to issuance of any building permits for the site.
Lighting shall be shielded and shall not be directed upon the public right-{)f-way or
nearby properties. Illumination must be indirect or diffused.
Approval of a sign permit is required prior to installation of any signage on site.
For the 3-lot plat, payment of $1 ,200 for boulevard trees shall be paid prior to recording
the final plat.
Parkland contribution fee of $2, 1 50 is required for the Regional Eye Clinic property and
$2,580 for Lot 2. Fees shall be paid prior to issuance of a building permit on each lot.
2.
3.
4.
5.
6.
7.
8.
9.
10.
0L~)~
.
.
.
Resolution #13016
Menards Second Addition - Preliminary and Final Plat
August 22, 2006
Page 2
11. Sewer and wateT access charge will be determined based on ultimate number of plumbing
fIxtures.
12. $800.00 Electric Territory fee peT unit due at the time of building permit.
Adopted by the City Council this 22"" day of August, 2006.
A TIEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
Co [~J ~
."" ,... ,,~, ,-:..,.;...4':.:-_n.......-~.;", - "e,. - ...-p,-:
DIRECTORS REPORT - PLANNING DEPARTMENT
'~i~~,I'~ .,'>_' .~.....,_r..;.~~.. ~'<~ :~,
""..'~-., ':.~...
To:
Hutchinson Planning Commission
From:
Brad Emans, Dolf ]\Oloon, Dave Hunstad, Miles Seppelt, Dan Sexton, Judy Flemming,
Jean Ward, .John Rodeberg, r.E., Kent Exner, John \Vebster, John Olson, Lenny
Rutledge, Kyle Dimler, Mark Schnobrich, Marc Sehora, Gary Plotz, Ken Merrill, Jim
Popp, Dan Hatten, Dick Nagy, Rebecca Bowers, and Bonnie Baumetz
(Persons in attendance at Planning Staff Meeting (in bold)
Date:
August 2,2006 for August 15,2006 Meeting
Subject:
PRELIMINARY AND FINAL PLAT FOR MENARDS 2ND ADDITI ON AND SITE
PLAN FOR CONSTRUCTION OF REGIONAL EYE SPECIALIST CLIl\'1C
Applicant:
Regional Eye Specialists (applicant) and .Menards (property owner)
Description:
Consideration of this application was tabled from the June 20, 2006, Planning Commission meeting at the
request of the property owner. Revisions ha ve been made to the plat since the original application
submittal and are included in the attachments. The site plan has not changed for construction of Regional
Eye Specialists Clinic from the previous submittaL
The proposal includes a three lot plat and site plan for property identiEed below, which is located off
Montreal Street and Edmonton A venue. Menards win own the northerly lot (Lot 2) and Outlot A, which
contains the existing pond area. Lot 1 is proposed for cunstruction ofa 14,OOO-square foot building for
Regional Eye Specialists and associated site improvements, such as parking and landscaping. A future
building expansion of tJ,OOO square feet is also shown on the plans. There was a one-stop shop meeting
on June 1 SI for the original appl ication submittal. Planning staff reviewed the revised plat at the July 31 st
st~f:f meeting. Comments from the meeting are included in this report,
Area Map:
lo (C.J~
.
.
.
Preliminary and Final Plat
Regional Eye Specialists Addition
Planning Commission- August 15, 2006
Page 2
Existing Zoning:
Property Location:
Lot Sizes:
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
Transportation:
Parking:
Landscaping and
Boulevard Trees:
Analysis and
Recommendation:
GENERAL INFORMATION
C4 (Fringe Commercial)
Lot I, Block I, Menards Addition
Lot I - 116,416 square feet (2.67 acres)
Lot 2 - 127,668 square feet (2.93 acres)
Outlot A (pond) - 133,894 square feet (3.07 acres)
Vacant
C4 with R4 (High Density Residential) to the north
Urban Commercial Design
Menards Addition was platted in 2000.
Sections 153.36 and 153.50 Municipal Code
SPECIAL INFORMATION
Montreal Street SE and Edmonton Ave. SE
The proposed clinic for Lot 1 requires approximately 71 spaces for the 14,000
square foot building. The potential future 4,000 square foot addition would
require an additional 20 spaces. The site plan identifies 93 spaces, which would
meet requirements for the proposed and future addition. The additional spaces
would be required to be constructed along with the future addition.
For the 3-lot plat, payment of$1,200 (2 trees per lot x 3 lots) is required under
the subdivision regulations for the City to plant 6 boulevard trees. There is a
$200 per tree fee for 6 trees equaling a total of $1 ,200 to be escrowed. Planting
of approximately 44 trees on the clinic site is required under the landscaping
requirements in the Zoning Ordinance. A landscape was subrrritted with the
application, however the applicant recently advised staff that they will be
revising and resubrrritting the landscape plan prior to building pennit.
The previously submitted plat included the pond in lot 2, however Menard's
directed the applicant to revise the plat to show the pond in a separate outlot.
Generally the City does not allow ponds in separate outlots due to maintenance
and ownership concerns, however Menards provided information that they are
responsible for maintenance of the pond under the Declaration of Reciprocal
Easements and Restrictive Covenants for the Menards Addition. Based upon this
information and unique conditions of the property, staff is satisfied with the
revised plat containing an outlot for the pond.
Co(c)~
Preliminary and Final Plat
Regional Eye Specialists Addition
Planning Commission- August 15, 2006
Page 3
.
Staff discussed specific fees for the property, which include: I) $800.00 Electric
Territory fee per unit. 2) Parkland contribution fee of$2,150 for the Regional
Eye Clinic property and $2,580 for Lot 2, both to be paid prior to issuance of a
building permit. 3) Sewer and water access charge to be determined based on
ultimate number of plumbing fixtures. 4) $ I ,200 for boulevard trees. These fees
will be paid with the building permit.
Staff recommends approval of the preliminary plat, final plat, and site plan with the following findings
and recommendations:
.
1.
The preliminary and final plat meets the requirements of the subdivision
regulations and the zoning ordinance, subject to the conditions stated.
A drainage and utility easement shall be provided and maintained over
Outlot A, as indicated on the final plat received by the City on July 20,
2006. Maintenance ofthe pond shall be the responsibility of Mendards.
As requested by Menards, the Final Plat may be revised to correct the
name of the company to Menard, Inc., add the proper company signatory
name, and to execute the plat in Eau Claire County, WI
The site plan approval includes the proposed 14,000-square foot building
and associated site improvements, as shown on the site plan dated
5/12/06. As the construction of the 4,000-square foot addition may not
be several years, it will require another application for site plan approval
and will be reviewed for compliance with City requirements at that time.
The site plan shall be revised to include the following revisions:
A. The internal sidewalk must be extended to the trail along Edmonton
Avenue.
B. Concrete sidewalk (6' width) along Montreal Street frontage shall be
constructed and connected to adjacent sidewalk.
An accurate, detailed landscape plan, containing size and species, shall
be submitted to the City for review and approval prior to issuance of any
building permits for the site.
Lighting shall be shielded and shall not be directed upon the public right-
of-way or nearby properties. Dlumination must be indirect or diffused.
Approval of a sign permit is required prior to installation of any signage
on site.
For the 3-1ot plat, payment of$I,200 for boulevard trees shall be paid
prior to recording the final plat.
Parkland contribution fee of$2,150 is required for the Regional Eye
Clinic property and $2,580 for Lot 2. Fees shall be paid prior to issuance
of a building permit on each lot.
Sewer and water access charge will be determined based on ultimate
number of plumbing fixtures.
$800.00 Electric Territory fee per unit due at the time of building permit.
2.
3.
4.
5.
6.
7.
8.
9.
10.
II.
12.
Menards Inc., 4777 Menard Dr., Eau Claire WI 54703
Regional Eye Specialists, 211 Freemont Ave SE
Patrick Giordana, BDH & Young, 4510 W. 770, St, Ste 101, Edina MN 55435
Anthony Pini, Clark Engineering, 621 Lilac Dr. N., Mp1s MN 55422
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MEMORANDUM
DATE: August 16, 2006
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A SITE PLAN FOR CONSTRUCTION OF WARRIOR
MANUFACTURING AND CONDITIONAL USE PERMIT TO ALLOW
OUTDOOR STORAGE LOCATED AT 1145 - 5TH AVE. S.E.
Request:
The applicant is requesting approval of a conditional use permit for outdoor storage and a site
plan to construct an approximately 92,000 square foot manufacturing, steel fabrication and
assembly facility to be located in the Hutchinson Fifth Avenue Industrial Park plat on 5th Ave.
S.E. The 10.7 acre parcel is zoned 1-1 (Light Industrial) and was sold to Warrior by the
Hutchinson EDA. Details and analysis on the proposal are contained in the attached report.
. PlanninQ Commission MeetinQ:
The Planning Commission held a public hearing and considered the request at their
August 15, 2006, meeting. There were no property owners who made comment or
objected to the request. The Commission reviewed the proposal, with much discussion
on the landscaping and screening requirements. Planning Director Bowers stated that
the Zoning Ordinance requires screening for outdoor storage areas to a minimum height of
5' high, however screening can be achieved through berming, fencing, and existing trees.
The Commission discussed that screening would be provided by existing trees and the
building from the south and west, however screening is lacking on the north and east.
The Commission stated they would recommend screening with berming on the east side
due to the view from the road.
The applicant's representative spoke on behalf of Warrior, stating that they were not
receptive to screening due to the lay of the land and its elevation. He stated that Warrior
would be more willing to use berms for screening due to their future plans for expansion
and due to the grades and uses of the surrounding properties, however do not wish to
provide landscaping or fencing in this area.
.
The applicant's Architect provided additional information on the operations of the business,
outside storage area, and traffic circulation on site. He also discussed the grades of the
property and existing trees on the site in relation to screening requirements.
The Commission had questions on the extension of storm sewer piping, its location and the
construction of the future road prior to development. City Engineer Kent Exner stated that
(P{c)3
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Planning Commission
Finding of Fact- Ju]y ]8, 2006
Rezone - 255 and 287 Hwy 7 East
Page 2
construction of roadways and the installation of water and storm water would be preferred to
be completed prior to development. However, due to ownership of property and cost of
development certain projects must be phased in over time. The issue of drainage was also
discussed. Mr. Exner commented that the plans proposed need to include possible drainage
capacities for future additions, as well as location of ponding in relation to present drainage
ro utes.
After additional discussion on the proposal, the Commission recommended approval of the
proposal, with revision to conditions to require screening with berming on the east side of the
property. The design of the berm design will be reviewed by staff prior to construction of the
berm. The attached resolution contains this condition.
Recommendation:
The Planning Commission unanimously recommended approval ofthe conditional use
permit with the recommendations, findings and conditions as stated in attached
Resolution #13017.
lo(c-J3
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RESOLUTION NO. 13017
RESOLUTION APPROVING A SITE PLAN FOR CONSTRUCTION OF WARRIOR MFG AND
A CONDITIONAL USE PERMIT TO ALLOW OUTSIDE STORAGE
ON PROPERTY LOCATED AT 1145-STH AVENUE S.E.
Whereas, Silver Lake Capital Partners and Warrior MFG, LLC, have requested approval of a site plan and
conditional use permit for property located at ] ]45 5th Avenue S.E., legally described as follows:
Lot], Block], Hutchinson 5th Avenue Industria] Park
Whereas, the Planning Commission has held a public hearing on August 15, 2006 on the request and
considered the effects ofthe proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the
surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the
request.
The City Council has considered the recommendation and [mdings of the Planning Commission and
hereby does recommend approval of the conditional use pernrit and site plan, subject to the following
findings and conditions:
1. The City Council has considered the recommendation of the Planning Commission and the effect
of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands,
existing and anticipated traffic conditions, and the effect on values of properties in the
surrounding area and the effect of the use on the Comprehensive Plan.
2. The Council has detennined that the proposed use is in harmony with the general purpose and
intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below
are met.
3. A site plan is approved to allow construction of a 92,000 square foot building and associated site
improvements, as shown on the plans dated August 8, 2006.
4. A conditional use permit is approved to allow outside storage of equipment, finished product, and
limited raw materials on the north side of the building.
5. Access to the property shall be limited to the two main entrances off of Fifth Avenue until the
future roadway to the west is constructed. Connection to the future roadway via the front parking
lot as shown on the site plan dated August 8, 2006, may be constructed in the future.
6. The landscaping plan provided by the applicant dated August 8, 2006, is approved in order to
preserve the existing mature trees on site.
7. The outdoor storage area may be constructed of aggregate, however it must be a minimum of 8"
of Class 5 aggregate and possibly thicker depending on the suitability of the underlying subgrade
soils
8. The applicant shall provide screening with berming along the east property line. Plans for the
design of the benning shall be reviewed and approved by staff prior to construction of the berm.
9. Driveway widths shall not exceed a maximum width of 30' at 5th Ave right-of-way line.
10. Due to proposed stormwater outlet being conveyed to an existing drainage way through private
property, must have detailed existing stormwater runoff analysis that verifies existing site run-off
&l~J3
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rates are not exceeded after ultimate development (include potential expansion to east). VerifY
that all stormwater runoff is treated on-site (Pond 4 appears to be in 5th Ave right-of-way and
easterly runoff contained on-site). Ensure that all facilities are sized for any future expansions
(future loss of easterly pooling area, thus larger ponding requirements).
II. Install storm sewer pipes a minimum of 40' from west property line to preserve potential roadway
conidor as discussed below. Install new culvert beneath west entrance/road to convey
stormwater to existing 21" RCP that crosses 5th Ave (verifY existing invert elevation).
12. At this time, City staff foresees a trunk storm sewer main being extended north of 5th Ave
approximately 400' east of the east property line. When this main is constructed this property
may have associated benefits and be assessed accordingly.
13. Extend 8" PVC sanitary sewer main along north side of 5th Ave to 50' beyond west property
line. City staff will discuss potential cost-sharing for this work.
14. The applicant shall dedicate drainage/utility easement for lift station facilities within southwest
comer of parcel.
IS. Details and placement of lighting shall be provided prior to installation. All lighting shall be
shielded from adjacent properties.
16. Sign permits are required prior to installation and shall meet the requirements of the Zoning
Ordinance.
Adopted by the City Council this 2200 day of August, 2006.
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
(d0-)3
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DIRECTORS REPORT - PLANNING DEI1ARTl\1ENT
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... ; .:'..;......;:.-c-;. _ ,r'/.;." :--oI:'~.,./.....-.;... ,.<.;;../......',....JII'1..:.:;'
To:
Hutchinson Planning Commission
From:
Brad Emans, Dolf Moon, Dave IIunstad, l\'liles Seppelt, Dan Sexton, Judy Flemming,
Jean Ward, Jolll1 Rodeberg, P.E., Kent Exner, John \Vebstcr, John Olson, Lenny
Rutledge, Kyle Dimlcr, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, .Jim
Popp, Dan Hatten, Dick Nagy, Rebecca Bowers, and Bonnie Baumetz
(Persons in attendance at Planning Staff Mccting (in bold)
Date:
August 7, 2006 for the August 15, 2006l\Ieeting
Subject:
SITE PLAN FOR CONSTRUCTION OF WARRIOR MANUFACTURING AND
CONDITlONAL USE PERMIT TO ALLOW OUTDOOR STORAGE LOCATED AT
114S_STH A VENUE S.E.
Applicant:
Silver Lake Capital Partners and Warrior MFG, LLC
Description:
The applicant has submitted an application for approval of a conditional use pennit for outdoor storage and a
site plan to construct an approximately 92,000 sq. ft. manufacturing, steel fabrication and assembly facility
to be located in the Hutchinson Fifth Avenue Industrial Park plat on 51h Ave. S.E. This is the first phase with
possible expansion in the future, The 10.7 acre parcel is zoned I-I (Light Industrial Park) and was sold to
Warrior by the Hutchinson EDA in November 2005. A one-stop shop was held on July 17, 2006. Meeting
notes are attached and discussed in the report. The contractor would like to begin grading the property
September 1 st with construction to begin this fall.
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Site Plan and Conditional Use Permit
Paul Soukup, Warrior Mfg.
Planning Commission- August 15, 2006
Page 2
GENERAL INFORMATION
Existing Zoning:
I-I (Light Industrial Park)
1145 - 5th Ave. S.E.
Property Location:
Lot Size:
10.7 acres
Existing Land Use:
Vacant
Adjacent Land Use
And Zoning:
I-I to the south
Agriculture - Outside City Limits, East, West and North
Comprehensive
Land Use Plan:
Industrial
Zoning History:
The City annexed the property in December of 2003 and rezoned the site to I-I in
March, 2004. The property was platted by the Hutchinson EDA in 2005. The EDA
sold the property to Warrior in November 2005
Applicable
Regulations:
Sections 154.115 and 154.169 of the City Code
5th Ave. S.E.
Transportation:
Parking:
The Zoning Ordinance requires 41 spaces for the uses proposed for the building.
The site plan complies with these requirements.
Analysis and
Recommendation:
The proposed site improvements would be a 92,000 square foot building, with a paved parking lot in the
front of the building, paved drive aisles for truck traffic, stonnwater ponding, landscaping, and an outdoor
storage area to the rear of the building. The building would be 30 feet high with pre-engineered metal panels
for exterior materials. The location of the building is planned to allow future expansion and would allow
preservation of many mature trees on the site, which are located along the west, northwest and southern
boundaries.
Drive-aisles and Traffic Circulation:
The main parking area would be located at the front of the building and accessed from one main driveway
from Fifth Avenue. The parking area and drive aisles would be bituminous as required. Truck traffic would
enter the site through two driveways off Fifth A venue. The driveway entrance into the parking lot would
also be used for trucks exiting after unloading materials inside the building. Due to the size of the materials,
trucks would be unloaded from within the building via cranes. The eastern truck entrance and loading dock
would be used for smaller deliveries and to provide circulation to the rear yard.
Earlier plans identified a second driveway into the front parking area, however staff recommended that this
drive be removed in order to reduce the number of entrances onto Fifth Avenue. The City is working on a
future public road along the west side of the property, which could provide another connection and exit from
the front parking area (refer to site plan). At this time, the plans should reflect the location of the west
entrance/roadway within the limits of this parcel. Further discussions will continue with the west
w lCY:~
Site Plan and Conditional Use Permit
Paul Soukup, Warrior Mfg.
Planning Commission- August 15, 2006
Page 3
.
neighboring property owner regarding the possibility of a future roadway between these properties. A 35'
wide area along the west property should be preserved for the potential future roadway.
Outdoor Storage and Screening:
Approval of a conditional use permit is required to allow outdoor storage. The outdoor storage area would
be in the rear (north) of the property and primarily used for finished product, the largest of which. is a
50'xI0'xI0' bridge structure. The majority of finished product is loaded onto a flatbed truck outdoors with
limited indoor loading. Raw product is intended to be stored indoors, however minor quantities of raw
product may be stored outdoors depending on receiving capacity and schedules. The applicant proposes to
surface the outside storage area with a class 5 gravel surface rather than pavement due to issues with the size
and weight of their products. The drive-aisles entering the storage area would be bituminous. The Zoning
Ordinance requires parking and access drives to be covered with an all weather surface, however alternative
designs may be approved by the City Engineer. As the heavy equipment and materials to be moved onto the
outside storage area would damage asphalt, the City Engineer will allow the proposed design, however a
minimum of 8" of Class 5 aggregate will be required or possibly thicker depending Oil the suitability of the
underlying subgrade soils
.
The Zoning Ordinance requires screening of outdoor storage areas by a 100% opaque wall or fence no less
than 5 feet tall or other buffering approved by the City Council. The applicant proposes to meet the
screening requirements by preserving existing trees and does not wish to fence the property. Staff notes that
existing trees would provide screening on the west, northwest and the south, however there is no screening
on the east and few trees would remain on the northern property line after construction of the stormwater
pond. (refer to aerial photo). The stormwater pond is proposed along the north property line, which would
require removal of many of the trees in this area. The Planning Commission should provide a
recommendation to the Council on if the applicant's proposal would be acceptable to City standards or if a
fence or additional landscaping should be provided on the north and east property lines for screening. Staff
has added a condition that consideration should be given to providing screening along the north and east
property lines with either a fence, landscaping or combination thereof.
Landscaping:
The Zoning Ordinance requires the planting of 1 tree per 800 square feet oflandscaped area. The applicant
is requesting flexibility in the interpretation of this requirement in order to allow existing mature trees to be
preserved on site. He would like to preserve the trees in the areas shown on the attached plan and formally
landscape only the area surrounding the parking lot and building entrance. The plan identifies a formal
landscaped front yard area of 22,300 square feet, which requires planting 28 trees. The attached landscaping
plan identifies 8 overstory trees, 4 ornamental trees or shrubs, and a combination of 48 smaller shrubs and
perennials centered around the main building entrance. There are approximately 17 large trees between the
front of the building between the two driveways that are estimated to be preserved. The applicant is
requesting that consideration be given to preserve the existing trees in the front of the site and allow
flexibility to include these trees in the landscaping calculation. Staff has reviewed the request with the City
Forester and he was in support of saving the trees.
.
Stormwater, Drainage. and Utilities:
Due to proposed stormwater outlet being conveyed to an existing drainage way through private property, the
applicant must provide detailed existing stormwater nmoff analysis that verifies existing site nm-off rates are
not exceeded after ultimate development (include potential expansion to east). The applicant shall verify that
all stormwater nmoffis treated on-site (pond 4 appears to be in 5th Ave right-of-way and easterly nmoff
contained on-site). AIl facilities must be sized to ensure any future expansions (future loss of easterly
pooling area, thus larger ponding requirements).
lo lc-j3
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Site Plan and Conditional Use Permit
Paul Soukup, Warrior Mfg.
Planning Commission- August 15, 2006
Page 4
Regarding stormwater facilities, the applicant shall install storm sewer pipes a minimum of 40' from west
property line to preserve potential roadway corridor as discussed below. Install new culvert beneath west
entrance/road to convey stormwater to existing 21" RCP that crosses 5th Ave (verify existing invert
elevation). At this time, City staff foresees a trunk storm sewer main being extended north of 5th Ave
approximately 400' east of the east property line. When this main is constructed this property may have
associated benefits and be assessed accordingly.
For the sanitary sewer, the applicant will need to extend 8" PVC sanitary sewer main along north side of 5th
Ave to 50' beyond west property line. City staff will discuss potential cost-sharing for this work. The
applicant will also need to dedicate a drainage/utility easement for lift station facilities within southwest
corner of parcel.
Staff recommends approval of the site plan and conditional use permit with the following recommendations:
1. Access to the property shall be limited to the two main entrances off of Fifth Avenue until the future roadway
to the west is constructed. Connection to the future roadway via the front parking lot as shown on the site
plan dated August 8, 2006, can be constructed in the future.
2. The landscaping plan provided by the applicant dated August 8, 2006, is approved in order to preserve the
existing mature trees on site.
3. The outdoor storage area may be aggregate, however it must be a minimum of 8" of Class 5 aggregate and
possibly thicker depending on the suitability of the underlying subgrade soils
4. Consideration should be given to providing screening along the north and east property lines with a fence,
landscaping, or combination thereof.
5. Driveway widths shall not exceed a maximum width of 30' at 5th Ave right-{)f-way line.
6. Due to proposed stormwater outlet being conveyed to an existing drainage way through private property,
must have detailed existing stormwater runoff analysis that verifies existing site fUll-{)ff rates are nbt
exceeded after ultimate development (include potential expansion to east). Verify that all stormwater runoff
is treated on-site (pond 4 appears to be in 5th Ave right-of-way and easterly runoff contained on-site).
Ensure that all facilities are sized for any future expansions (future loss of easterly pooling area, thus larger
ponding requirements).
7. Install storm sewer pipes a minimum of 40' from west property line to preserve potential roadway corridor as
discussed below. Install new culvert beneath west entrance/road to convey stormwater to existing 21" RCP
that crosses 5th Ave (verify existing-invert elevation).
8. At this time, City staff foresees a trunk storm sewer main being extended north of 5th Ave approximately
400' east of the east property line. When this main is constructed this property may have associated benefits
and be assessed accordingly.
9. Extend 8" PVC sanitary sewer main along north side of 5th Ave to 50' beyond west property line. City staff
will discuss potential cost-sharing for this work.
10. The applicant shall dedicate drainage/utility easement for lift station facilities within southwest corner of
parcel.
II. Details and placement of lighting shall be provided prior to installation. All lighting shall be shielded from
adjacent properties.
12. Sign permits are required prior to installation and shall meet the requirements of the Zoning Ordinance.
Cc:
Paul Soukup, 300 Industrial Drive, Redwood Falls, MN 56283
Ed Beineke, Marcus Construction
Daryl Fortier, 1804 Spring Valley Circle, Golden Valley MN 55422
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MEMORANDUM
DATE: August 16, 2006
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW A
CONSIGNMENT CLOTHING STORE LOCATED AT 16919 HWY 7 EAST IN
THE GATEWAY DISTRICT
Reauest:
The applicants are requesting a conditional use permit to allow a consignment clothing store
at 16919 Highway 7 East in the Gateway District. They would lease approximately 2,400
square feet in the existing building that is primarily occupied by Pam's Furniture. The
proposed use would be a consignment clothing and handicrafts store. Details and analysis
on the proposed use are contained in the attached staff report.
Plannina Commission Meetina:
The Planning Commission held a public hearing and considered the request at their August
15, 2006, meeting. There were no property owners who made comment or objected to the
request. The Commission inquired about the requirement of inspecting the septic system
prior to approval. Staff stated that a septic inspection would not be required unless there
was a proposed new addition, new bathroom facilities, or renovation of the building.
Recommendation:
The Planning Commission unanimously recommended approval ofthe conditional use
permit with the recommendations, findings and conditions as stated in attached
Resolution #13019.
loL <y~
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.
.
RESOLUTION NO, 13019
RESOLUTION APPROVING A CONDmONAL USE PERMIT TO ALLOW A
CONSIGNMENT CLOTHING STORE TO BE LOCATED IN THE BUILDING
AT 16921 IDGHWAY 7 E. IN THE GATEWAY DISTRICT
Whereas, Jim Heikes (property owner) and Rhonda Bunn and Lynette Wilen (applicant) have requested
approval of a conditional use permit to allow a consignment store in the building located on property
identified with the address of 16921 Highway 7 E., legally described as follows:
Legal description:
The east 300 feet of west 898 ofN 660 feet of SW Y. of SW 1/4 of
Section 33-17-29 in the City of Hutchinson, McLeod County, Minnesota.
Whereas, the Planning Commission has held a public hearing on August 15,2006 on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the
surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the
request.
The City Council has considered the recommendation and fmdings of the Planning Commission and
hereby does recommend approval of the conditional use permit, subject to the following findings and
conditions:
I. Approval of a conditional use permit is granted to allow consignment clothes
and handicrafts within the building. Sales outside the building are not
permitted.
2. Restroom facilities shall be made available to customers and employees.
3. The parking lot is not required to be paved until ownership changes or an
addition is proposed.
4. Sign permits are required prior to installation of any signage.
Adopted by the City Council this 22"" day of August, 2006.
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
CoLe.) '1
,"';; .oF'......;.... .'.........,..
. ,- .._";->'.:,,,"",',...-";::<I"~_"',....';:r..,.: .,:;;...:....
DIRECTORS REPORT - PLANNING DEPARTMENT
. ~ ,._'.:,., ~.. -~.:. .,,'. :'",-",.-/:r~:r..I'".',.-.-~"~_'~";'':'''_'';';'
To:
Hutchinson Planning Commission
From:
Brad Emans, DolI' Moon, Dave Hunstad, Miles Seppelt, Dan Sexton, Judy Flemming,'
Jean Ward, John Rodeberg, P.E., Kent Exner, John Webster, John Olson, Lenny
Rutledge, Kyle Dinller, Mark Schnobrich, Marc Sebara, Gary Plotz, Ken Merrill, Jim
Popp, Dan Hatten, Dick Nagy, Rebecca Bowers, and Bonnie Baumetz
(Persons in attendance at Pl:mning Staff Meeting (in bold)
Date:
August 4, 2006 - Meeting Date: August 15, 2006
Suhj ect:
CONDITIONAL USE PERMIT TO ALLOW A CONSIGNMENT CLOTHING STORE
l,OCATED AT 16921 HWY 7 EAST IN THE GATEWAY DISTRICT
Applicant:
Jim Heikes, property owner and Rhonda Runn and Lynette Wilen, applicants
Description:
The applicants are requesting a conditional use permit to allow a consignment clothing store at 16919
Highway 7 East in the Gateway District. They would lease approximately 2,400 square feet in the existing
building that is primarily occupied by Pam's Furniture. The proposed use would be a consignment clothing
and handicrafts store. Business hours would be open Monday - Friday from 10:00 a.m. to 4:30 p.m. and
Saturday from 10:00 a.m. to noon, A conditional use permit was granted for a similar type business in 2004.
Area Map:
loLcjL{
.
.
.
Conditional Use Permit
Consignment Store in Gateway District
Planning Commission- August 15, 2006
Page 2
Existing Zoning:
Property Location:
Lot Size:
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
Transportation:
Parking:
Analysis and
Recommendation:
GENERAL INFORMATION
GT (Gateway District)
16919 Hwy 7 E.
Approximately 4 acres.
Retail Business
Gateway District to the west, south and east
Agriculture - Out of City Limits to the north
Urban Commercial Design
The property was annexed to the City in 200 I and zoned to GT in 2002
Section 154.071ofthe City Code
SPECIAL INFORMATION
Hwy 7 East
5.5 spaces required per 1000 sq. ft. of space. No additional parking required.
The proposed consignment shop would be allowed as a conditional use and would be similar to previous retail
uses on the site. The application does not include any additions or changes to the exterior of the site. Minor
changes such as signage would be expected and subject to obtaining a sign permit and/or building permit
where required. Staff discussed that there are no bathrooms in this part of the building and recommended that
the restroom in the furniture store be made available for customers and employees of the consignment shop.
Staff also discussed that the property is on a septic system and advised that it be inspected. Staff discussed the
policy on paving and determined that as the property is not changing ownership and there is no request for an
addition. Staff recommends approval of the conditional use permit with the following recommendations:
1. A conditional use permit to allow consignment clothes and handicrafts within the
building should be issued. Sales outside the building are not permitted.
2. Restroom facilities shall be made available to customers and employees.
3. The parking lot is not required to be paved until ownership changes or an addition
is proposed.
4. Sign permits are required prior to installation of any signage.
Cc: Jim Heikes, 15873 Hwy 7
Rhonda Bunn and Lynette Wilen, 10221 Peyten Ave S.W., Cokato MN 55321
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MEMORANDUM
DATE:
August 16, 2006
TO:
Hutchinson City Council
FROM:
Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A LOT SPLIT LOCATED AT 1115 HWY 7 EAST
Request:
The applicant is requesting approval of a lot split from the present hotel site located at
1115 Hwy 7 East. The new parcel will be approximately 1.5 acres and has been proposed
for a restaurant site. Application for a site plan and approval by the Planning Commission
and City Council will be required for construction on the site in the future. Details and
analysis on the lot split are contained in the attached staff report.
PlanninQ Commission Meetinq:
The Planning Commission considered the request at their August 15, 2006, meeting. There
were no property owners who made comment or objected to the request.
Recommendation:
The Planning Commission unanimously recommended approval ofthe lot split with the
recommendations, findings and conditions as stated in attached Resolution #13021.
LDL C)S
.
RESOLUTION NO. 13021
RESOLUTION APPROVING A LOT DIVISION FOR PROPERTY LOCATED AT IllS HIGHWAY 7E.
REQUESTED BY CELTIC VENTURES, LLC.
Whereas, Celtic Ventures LLC, has requested approval of a lot division for property currently addressed
as 1]]5 Highway 7E and identified with the following legal description:
As identified on "Attachment A"
Whereas, the Planning Commission has held a public hearing on August 15, 2006 on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing ahd anticipated traffic conditions, and the effect on values of properties in the
surrounding area and consistency with the Comprehensive Plan, and herebv recommends approval ofthe
request.
The City Council has considered the recommendation and findings of the Planning Commission and
herebv does recommend approval of the lot division, subject to the following fmdings and conditions:
1.
. 2.
3.
4.
5.
The lot division meets the requirements of the subdivision regulations and the zoning
ordinance, subject to the conditions stated.
Any construction on the site will require site plan review and approval. Development of
this site is subject to meeting City requirements and the standards in the C-4 zoning
district. /
Stormwater ponding requirements must be verified. The applicant shall provide as-built'
plans to identifY that the pond is sized appropriately and the approved grading conditions
were met.
Access to parcel B shall be provided in the identified easement area.
AI] conditions of the preliminary and fmal plat approvals shall remain in effect. Any
remaining fees shall be paid prior to recording the lot split
Adopted by the City Council this 22nd day of August, 2006.
ATTEST:
Gary D. Plotz
City Administrator
.
Steven W. Cook
Mayor
loLCj5
Resolution 13021
Lot Split - HIS Hwy 7 East
August 22, 2006
Page 2
.
A TT ACHMENT A
DESCRIPTION PARCEL A
That part of the w.est Half of the Southeast Quarter-of Section 32. Township 117 North. Range 29 West. McLeod County.
Minnesota. desCtlbed as follows:
Beginning at the northwest corner of said Southeast Quarter: thence South 0 degrees 53 minutes 21 seconds East. assumed
bearing. along the west line of said Southeast Quarter a distance of 153 I .58 feel: thence North 83 degrees 18 minutes 44
seconds East 241.23 feet thence North a degrees 53 minutes 21 seconds West 293.60 feet thence NOrth 89 degrees 06
minutes 39 seconds East 231.84 feet: thence North 0 degrees 53 minutes 21 seconds West 220.73 feet thence northwesterty
427.71 feel along a tangential curve concave to the souttiwest. having a radius of 544.58 feel and a central angle of 45
degrees 00 minutes 00 seconds: thence North 45 degrees 53 minutes 21 seconds Wesl tangent to said curve. 163.00 feet:
thence northwesterly 474.84 feet along a tangential curve concave to the northeast having a radius of 604.58 feet and a
central angle of 45 degrees 00 minutes 00 seconds: thence North 0 degrees 53 minutes 2-1 seconds West tangent to the last
described aJrve. 66.1 9 feet to the north line of said Southeasterty Quarter: thence South 85 degrees 45 minutes 45 seconds
West. along said north line 20.03 feet to the point of beginning.
Subject to an easement for ingress and egress purposes over and across that part of said West Half described as follows:
Commencing at the northwest comer of said. Southeast Quarter: thence South 0 degrees 53 minutes 21 seconds East
assumed bearing. along the west line of, said Southeast Quarter a distance of 1531,58 feet thence North 83 degrees 18
minutes 44 seconds East 241 ,23 feet: thence North a degrees 53 minutes 21 seconds West 61.77 feet to the northerly right of
"Way line of State Highway NO.7 and the P9int of beginning of sold easement thence continuing North 0 degrees 53 rrilnules 2~
seconds West 231.84 feet: thence South 89 degrees 06 minutes 39 seconds West 60,00 feet thence South J degrees 53
minutes 21 seconds East 194.56 feet: thence SOuth 86 degrees 28 minutes 20 seconds West. parallel sith said northerty right
of way line
110.00 feet thence South a degrees 53 minutes 2 I seconds East 40.04 feet to sold right of way line: thence North 86 degrees
28 minutes 20 seconds East arong said northerly right of way line 170.06 feet to the point of beginning.
Also subject to utility easements over, under and across those parts of the preoous!y described parcel, described as follows:
A 10.00 foot wide strip of land lying easterly of and adjoining the westerly line of said parcel. The south line being the
northerly right of way line of State -Highway NO.7 and the northeny line being the north line of said Southeast Quarter.
.
Also. a 10.00 foot wide strip at land lying northerly of and adjoining the northerly right of way line of State Highway NO.7.
Also. a 10.00 foot wide ship of land lying westerly of and adjoining the easterty line of said farce!. The south line of ,aid strip
being a line perpendicular to the east line of said parcel as measured from a paint a dlstan 221.16 feet north of the northeny
right of way line of State highway No.7 and the nOrth line 'of said strip being the north line of said Southeast Quarter.
Also. a 10.00 foot wide strip of land, The south line of said strip is described as commencing 01 the northwest comer of' thence
South 0 degrees 53 minutes 21 seconds assumed bearing, along the west line of said Southeast Quarter 929.53 feet 10 The
beginning of said south line: thence easteny. deflecting to the left 90 degrees 00 minutes 00 seconds 468.14 feet to the
easterly line of said parcel.
Also. a 12.00 foot wide strip: of land, The east line of said strip is described as commendng at the norttrwest corner of said
Southeast Quarter: thence South a degrees 53 minutes 21 seconds East 929.53 feet to -Point A-; thence continuing South
o degrees 53 minutes 21 seconds East 602.05 feet; thence North 53 degrees 18 minutes 44 seconds East 241.23 feet:
thence North 0 degrees 53 minutes 21 seconds West 6177 feel to the ~Inning of sold east line: thence lXIr1tlnulng North 0
degrees 53 minutes 21 seconds West 515.91 feet to the intersection with a line drawn from said -Point A', as measured
perpendicular to the west line of said parcel of land and sold east line there terminating.
DESCRIPTION PARCEL B
That part of the West Half of the Southeast Quarter of Section 32. Tcwmship 117 North. Range 29 West Mcleod County.
Minnesota. described as follows:
Commencing at the northwest comer of said Southeast Quarter: thence South a de9rees 53 minutes 21 seconds East
assumed bearing. along the west line of said Southeast Quarter a distance of 1531.58 feet thence North 83 degrees 18
minutes 44 seconds East 241.23 feet to the point of beQlnning of the land to be described: thence continuing NOrth 83 de:grees
18 minutes 44 seconds East 233.03 feet thence North 1) degrees 53 minutes 21 seconds West 270~7 feet: thence Soutti 89
degrees 06 minutes 39 seconds West 231.84 feet: thence South a degrees 53 minutes 2 I seconds r::.ast 293,60 feet to the
paint of beginning ..
Together with an easement for Ingress and e9ress purposes over and across that part of said West Half described as follows:
Commencing at the northwest comer of said Southeast Quarter: thence South 0 degr~ 53 mInutes 21 seconds East
assumed bearing, alon9 the west line of said Southeast Quarter a distance of 1531.58 feet thence North 83 degrees 18
minutes 44 seconds East 241,23 feet: thence North a degrees 53 minutes 2.1 seconds West 6 1. n feet to the northeny right of
way line of State Highway No. j and the I>9lnt of beginning of said easement thence continuing 9 North 0 degrees 53 minutes
21 seconds West 231 84 feet thence SoUth 89 degroos 06 minutes 39 seconds West 60.00 feet: thence South 0 d'?Qrees 53
minutes 21 seconds East 194.56 feet: thence South 86 degrees 28 minutes 20 seconds West. parallel 51th said nortlierly right of
way line 110.00 feet hence South 0 dearees 53 minutes 2'1 seconds East 40.04 feet to sold rigl1t of way line: thence North 86
degrees 28 minutes 20 seconds East, along said northerly right of way line l-rO.06 feet to the point of Deglnning.
Subject to utility easements over, under and across those parts of the previously described parcel. described as follows:
.
~. a 10.00 foot wid~ strip of land Ivlrtq weste~y of and adjolnino the easte~y line of said parcel. The south line of said strip
bemg the northerly right of way line 6f state HigHway No. 7 and tfie north noe Of said strip tieing the north line of said parceL
Also. a 10.00 foot \YIde strip of land lying northerty of and adjoining the northerly right of way line of State Highway NO.7. the
east and west lines of said strip being ttie east and west lines of sold parcel.
Co (Cp
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DIRECTORS REPORT - PLANNING DEPARTMENT
.~..,:.' " ..~.,:'O~.......'...~....1--"'...........~..,t'"--<.,_. ". ...' .;~..,.
To:
From:
Hutchinson Planning Commission
Brad Emans, Dolf Moon, Dave Hunstad, :lVIiles Seppelt, Dan Sexton, Judy Flemming,
lean Ward, John Rodeberg, P.E., Kent Exner, John Webster, John Olson, Lenny
Rutledge, Kyle Dimler, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim
Popp, Dan Hatten, Dick Nagy, Rebecca Bowers, and Bonnie Baumetz
Date:
(Persons in attendance at Planning Staff Meeting (in bold)
August 7,2006, for the August 15, 2006 Meeting
Subject:
LOT SPLIT LOCATED AT 1115 HWY 7 EAST
Applicant:
Celtic Ventures LLC, property owner
Description:
The property owner is requesting a lot split from the present hotel site located at 1115 Hv.,ry 7 East. The
new parcel will he approximately 1.5 acres and has been proposed for a restaurant site. The address of
the new lot will be 1145 Hwy 7 East. The property is zoned C4 (Fringe Commercial) and will meet the
lot size and dimensional requirements for the C4 District. There is no site plan application at this time.
Application for a site plan and approval by the Planning Commission and City Council will be required
for construction on the site in the future.
Area Map:
(P[cp
.
.
.
Lot Split
1115 Hwy 7 East
Planning Commission - August 15, 2006
Page 2
Existing Zoning:
Property Location:
Lot Size:
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
Transportation:
Parking:
Landscaping:
Analysis and
Recommendation:
GEl'<'ERAL INFORMATION
C4 (Fringe Commercia])
] 1]5 Highway 7 East
Total lot - approximately ]0 acres
New lot - 1.5 acres
Mote]s
C4 and C2(Automotive Service Commercia]) to the south
R] (Single Family) to the west
Out of City limits to the nort.:l and east
Urban Commercial Design
The property was annexed to the City in ] 994 for the construction of a motel.
The area to be split was originally intended for a restaurant.
Section ]53.05 of the City Code and Section ]54.06
SPECIAL INFORMATION
Highway 7 East
Parking requirements will be reviewed at the time of site plan review.
Access to the new lot would be through the existing shared drive, which is
designated as an easement on the attached survey.
Landscaping requirements will be reviewed at the time of site plan review.
The proposed lot division would meet the size and dimensional requirements of
the C4 district. The access into the property would be shared with the existing
hotel uses and an easement has been provided for this purpose. The site was
originally shown as a future restaurant pad, however no specific site plan
approval for Parcel B was requested. Application for a site plan and review by
the City will be required before any construction will be allowed on the site.
The property has had a number of drainage problems over the years, with
considerable City Engineering staff involvement. Due to these concerns, staff is
recommending that stormwater ponding requirements and grading for the site be
verified to assure that the approved grading conditions were met.
Staff recommends approval of the lot split with the following recommendations:
]. Any construction on the site will require site plan review and
approval. Development of this site is subject to meeting City
requirements and the standards in the C-4 zoning district.
~ (ep
.
.
.
Lot Split
1115 Hwy 7 East
Planning Commission - August 15, 2006
Page 3 .
2. Stonnwater ponding requirements must be verified. The
applicant shall provide as-built plans to identify that the pond is
sized appropriately and the approved grading conditions were
met.
3. Access to parcel B shall be provided in the identified easement
area.
4. All conditions of the preliminary and fmal plat approvals shall
remain in effect. Any remaining fees shall be paid prior to
recording the lot split.
Cc: CelticVenturesLLC,1115Hwy7E
Atty. Dan Prochnow, 126 Franklin St. N.W., Ste 100
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-
MEMORANDUM
POLICE I EMERGENCY MANAGEMENT SERVICES
TO:
Melissa Starke, Administrative Coordinator
Sgt. Christian Dobratz rfBJ
August 16, 2006
FROM:
DATE:
RE:
Solicitor's License Background
As of today's date, I have completed a background investigation on Michael Lofstedt. Mr.
Lofstedt has applied with the City of Hutchinson for a Solicitors License.
During the course of conducting this background investigation, I did not discover anything
in the applicant's background that would disqualify them from obtaining this license.
If you have any questions, or if you need any further investigation into this matter, please
contact me.
LoLd)
~
C,,"\~
RECEiVED tJ '
AUG 1 5 2006
III Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-515 I /Fax (320) 234-4240
City of HLrtcr~nson
City of Hutchinson
APPLICA nON FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS
Application Type (chou~c: OrIt:)
i
o
Solicitor
Transient Merchant
Peddler
o Parade Peddlcr
$100.00
$]00.00
$100.00
$25.00
Date of Application 8~ 15~ 0 ~
Oate(s) of Sale c..p~ tj
o
A licant lnfonnation
2" X 2" Picture ReC) uired
Height:
l"vt k~
6 ' {,..
Lo.f;Wt .
Name:
Weight:
(1 c)
I "1.
'-I.f-h.
Eye Color: 131 '^ 'C...
_,-__ ~ State: M N
AJ~ s \oJ
553SD
Zip cJ-9-
0(' 32.o-Z'1l, - 1..3l \
Driver's License Number: .~ '
Permanent Address: 52t./
M- +c L~ .,.J so w
City
(V01-J
~Slale
32.0-,23'1- '170Y
Permanent Telephone:
Temporary Address:
Cily
Slale
Zip
Temporary Telephone Access:
Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than
traffic violations? 0 yes ~o
If yt:~, state the nature of c:>ffense and punishment or pena Ity assessed therefore:
(p Lid) j
City of Hutchinson
Applicationfar Peddlers, Solicitors. and Transient Merchants
Page 2 of4
. Location Information
or
.
.
.-\c..
c>f
Location Name
Location Address
Ci
State
Zi
Business Information
Describe relationship between applicant and employer:
~..d,",-c'" ,
Describe nature of business and describe item(s) offered:
)),0' -to ~ r
A<-.. (f-k ::r:',.,S",,'" '"-^-<-L
..."'"~ T.v..k......s..v<- c......r<..-
Describe method of delivery:
s"'-\~<.,
0+ S..... 'PP k ,,^,-,^..+' ....9-
~a:'"V'-:, v.=>\~ C.........(..c.....
~ A-uA'c1o~
~oV"
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Describe source of supply:
F:: "^' " \ Y
'f>.O. k LJ70(.o.$>
Me.. i-\-"'~e
Supplier Name
4'-\0 - '1?-2.- 5:2-'22-
Suppler Phone Number
C1~o..v (,.~~
City
08- '-\'-\ 1'-1.,
Stare Zip
Supplier Address
Supplier Name
Suppler Phone Number
Supplier Address
City
State
Zip
Supplier Name
Suppler Phone Number
Sunnlier Address
Cilv
Zio
Slate
Reference Information
Provide two (2) property owners (preferably in McLeod County) for character references:
~ 5 +-0...... :::37 ,..... t-\....Q.L
Property Owner Name
5tY7, 7''"/<13
<Z Ix-(-t-
Property Oi....ner Address
Property Owner Phone Number
rf-",ttt.;/\50y\' MpJ
City Slate
t.f.rlj.J .z.~'-{- 3~A9
f4 Ie hi r. 51:ropa;::: Phon55;s ~
Cft\! Stale Zin
55350
Zip
~
<"')[........r-.
Property Owner Name
Pro~ Owner Address
lo(d) .4
.
.
.
City of Hutchinson
Application/or Peddlers, Solicitors, and Transienl Mer<:hants
Page3of4
Reference Infonnation (continued)
List last (up to three (3)) previous city(ies) where you carried on same activity:
to
City ~\~ State Date{s) of Activity
to
City Stat~ Date(s) of Activity
to
City Stat~ Date(s) of Activity
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
ApplicationlInvestigation fee paid in full (check or money order): ~s 0 no
Application completed in full and signed: .er;.;s 0 no
1 hereby certiry 1 have completely filled out the entire above application and that the application is true, correct, and accurate.
I fully understand that any person who violates any provision oftbe Peddlers, Solicitors, and Transient Merchants Ordinance
No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by
imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
,/J1k~~
&/5;(:)(0
Date
o denied Notes:
City Council 0 approved 0 denied Notes:
H:ILicenl~ApplicationtIPeddler,Solicitor,Tr&nSient.doc
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.
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~
~i,\Tlfe
III Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151/Fax: (320) 2344240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No, 655 and Minnesota Statutes Chapter 349
All applications llmst be received at least 30 davs before event in order to be considered
.
Aoolication Type
0 Full Year January I - December 31, Fee: $100.00
f.JfLe- d Year
.b( 'f'CllLH ~
Short Term Date(s) b1'-- ~oft lO.~Fee: $25.00
Month/DaylYear-Mont /DaylYear
OT2anization Information
D'\'C\ <; -t- -1-M lL. \ "j L u--t-h-M'a.-v-- C nU r~ 320 6<61 2-i7(.,
Name Phone Number
}040 S. <c, ~O..JL ,:;u ~:'~IV'. -AUl 'S'->; ~~
Address where regular meeting are held City State Zip
Day and time of meetings?
Is this organization organized under the laws of the State of Minnesota? -ayes Dno
How long has the organization been in existence? ~ How may members in the organization? 2.lR2.5
What is the pwpose of the organization? C hu..--c..h
In whose custody will organization records be kept?
J~t\..1'L. No~.J.~u.,st., a.....,GJ.. M,.,.,.j ""S-t'l"o.fo..... ~.)b t;Y:7 J.17C,
Name Phone Number
[0 <to S. GY'a.cl..c..... (2d ~:.,,~ ~ ~S'~~
Address Citv State Zip
Date of Birth:
'231- CJiDL/4
Phone Number
40 '5 Pr,u (J.RICI' St- tJ..lLt~;(\.S.:N' M,j
Residence Address City State
5 / 7 Place of Birth: ~.Il(I'V\.Nt
Month/day/year City
Have you ever been convicted of any crime other than a traffic offense? ~ >j( no
If yes, explain:
Dul
S"$ -::'S c)
Zip
-1i11l-
State
.
G l f:.)
~ity of Hutchinson
AppliCiltion for Bingo Gambling Devices License
Page 2 of3
.
329
True Name
3.;,)0 -6~7 q~J5
Phone Number
;2/ d- If..o
+ketch; ^ c.M'o- M rJ
City State
Place of Birth: ~..A-Y Pro..~ (";-'2-
City
o yes ~no
/fRO'"
51-
Residence Address
1 :3 I 1 5(,.
Month/day/year
Have you ever been convicted of any crime other than a traffic offense?
Date of Birth:
0'1
If yes, explain:
How long have you been a member of the organization?
. 'S S' 3=::,(',
Zip
,MAJ
State
Game fuformation
Location # 1 i /.
C!r\y; S-i ~-K..'\" +~.y()..-y-. (~,cJ---.. 3)t) 5\(7:> 77J.
Name of lac on where game will be playedj I , . Phone Number
10 'fo 5". G (" O-d--o- t2d-- ~'. ,,<;..cv-.... ..M...b..L ~ s :;, 5 0
Address of location where game will be played ~ City State Zip
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Will prizes be paid in money or merchandise? 0 money ~erchandise
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If es, will a char e be made for such refreshments? es 0 no
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Maximum number of player: .
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.
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G{~)
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.
,city of Hutchinson
Application for Bingo Gambling Devices License
Page 3 of3 /J J
Taal o5S00-'\t
Name
) Q'4')-- SiouX H-;11s Q~ll-cl
Residence Address
\}. P(~S;d..,~-{
Title
+httd\1 ~
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State
5S350
Zi
Officers or Other Persons Paid for Services InformationliTnecessarv, list additional names on sevarate sheet!
Name
Tille
Residence Address
City
State
Zip
Name
Title
Residence Address
City
State
Zip
Name
Title
Otv
Ziv
Residence Address
State
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager ~s 0 no ~ Authorized Officer ~es 0 no ~
Initial Initial
1 declare that the information 1 have provided on this application is truthful, and 1 authorize the City of Hutchinson 'to
investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and 1 will familiarize myself with the contents thereof.
1ffi
~~W-Q,<Sb
Signature of authorized officer of organization
Date
g -({,. - ~t'a
~~~
ate
Internal Use Onlv
City Council 0 approved 0 denied Notes:
/.t;L ~)
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.
.
TO: Mayor & City Couucil
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
RE: Consideration of Resolution Requesting Municipal State Aid Varianc~ for Highway
7 Underpass Trail
DATE: August 22, 2006
At the last City Council meeting, a resolution to pursue a variance from standard trnilradii (from 92' minimum
to 70') in order to lessen the impact on the Heritage Center site was approved. Since then MnlDOT State Aid,
SRF Consulting and City staffhave determined that the resolution should also include the slight decrease in
tunnel height clearance from 10'.()" to 9'-10 y," due to the proposed 1 \02" bituminous pavement overlay
through the tunnel. Thus, the resolution will be modified to show this additional variance request. MnlDOT
State Aid has indicated that it is very likely that we would be granted both variances.
We recommend approving tbls revised Resolution Requestiug Municipal State Aid VarIances for
Higbway 7 Underpass Trall.
cc: Gary Plotz ~ City Administrator
& (f)
.
RESOLUTION RELATING TO STATE AID VARIANCE
Resolution No. 13026
SAP. # 133-090-002 (School Road Pedestrian Underpass approximately 350' west of TH 7 and School
Road NW intersection) in the City of Hutchinson, Minnesota, City Letting No. 1/Project No. 07-01.
WHEREAS, THIS RESOLUTION was passed this 8th day of August, 2006, by the City of
Hutchinson in McLeod County, Minnesota. The Municipal corporation shall hereinafter be called the
"City",
WITNESSETH:
WHEREAS, the "City", has planned the construction of a 10' x 14' tunnel structure beneath TH 7
with associated 10' trail improvements and appurtenances in the City of Hutchinson, Minnesota.
WHEREAS, the "City" will be expending Federal Aid Funds and possibly expending Municipal
Street Aid Funds on these improvements; and
WHEREAS, these proposed improvements provide for a 70' trail radius (17.7 MPH design speed)
immediately adjacent to the northerly tunnel opening that does not achieve the State Aid standard of 92'
minimum trail radius (20 MPH design speed).
.
WHEREAS, these proposed improvements provide for a 9'-10 11," tunnel vertical clearance that
does not achieve the State Aid standard of 10'-0" minimum vertical clearance.
NOW, THEREFORE, IT IS HEREBY RESOLVED:
That the "City" formally requests State Aid design variances for a 70' trail radius and 9'-1011," tunnel
vertical clearance. By State approval of this variance, the "City" indemnifies, saves, and holds harmless
the State and its agents and employees of and from claims, demands, actions, or causes of action arising
out of or by reason of the granting of these variances. The "City" shall further agree to defend at its sole
cost and expense any action or proceeding begun for asserting any claim of whatever character arising
as a result of the granting of these variances.
Dated this 22nd day of August, 2006.
ATTEST:
City of Hutchinson, Minnesota.
Steven W. Cook - Mayor
.
Gary D. Plotz - City Administrator
(pC + )
.
.
.
TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
RE: Consideration of Improvemeut Project Change Orders
DATE: August 22, 2006
As construction has proceeded on the below listed projects there have been additional work, project scope revisions and
construction staging revisions. All of these items have been identified and deemed necessary to satisfactorily complete
these projects. The following Change Orders are proposed to address these items:
. Change Order No.1 - Letting No, 7/Project No. 06-07 - 2006 Pavement Rehabilitation (additional work)
- City staffhas negotiated the possibility of addressing the proposed Miller Woods parking lot area (adjacentto
School Road) grading, storm water collection and pavement improvements within this project (see attached
location map and plansheet). Funding alternatives to complete this work have been identified by ParkslRec and
Puhlic Works to include $19,081.29 from the Stormwater Utility Fund and $25,003.95 from the Parkland
Contnbutions. Total construction cost increase is $44,085.24.
. Change Order No.5 - Letting No. 4/Project No. 05-04 & 05-05 - Downtown Streetscape (additional
work) - lbis change order addresses several issues, including caulking along abutting buildings, scraping
architectural detail on sidewalks to reduce tripping hazard, and power washing and applying a second coat of
the colored concrete sealant. lbis work has been completed by the Contractor in an acceptable and timely
manner. Total construction cost increase is $14,]83.47.
We recommend that the above Cbange Orders be approved In the amounts listed.
cc: Gary Plotz - City Administrator
tf!(~)
CITY OF HUTCHINSON - ENGINEI;;RING DEPARTMENT ,
111 HASSAN ST SE,HUTCHINSON NtN SS3S0 (320) 234-42oe
Sheet 1 of 1 CHANGE ORDER NO.1 '" Dat"<l:08/17120P$, ,
TRACTOR: Bauerly Bros Inc Letting No. 7 Project No. 06-07 & 06-09
RESS: 4787 Shadow Wood Dr NE , Milwauk.ee Av/Goebel StlLewis Av/Southview
Sauk Rapids MN 56379-9690 Dr/Goebel CrfSpruce CtfDowntO'Ml
, PHONE/FAX: 320-251-9472 FAX: 320-258-2940 Project Location: AlleyslPlaza 15
I DESCRIPTION OF CHANGE: Miller Woods parking lot area grading, storm water collection and pavement improvements
litem No.11 Spec. Ref. II Item Name II Unit II Quantity II Unit Price II Amount I
DIVISION I - STORM SEWER CONSTRUCTION
1 2503 CONNECT TO EXISTING STORM SEWER LUMP SUM 1 $900.00 $900,00
2 2503 , 2" RC PIPE SEWER CLlII UN FT 94 $35.84 $3,368,96
3 2503 12" HDPE DUAL WALL PIPE WITH BEDDING UN FT 221 $19.04 $4,207.84
4 2506 CONSTRUCT DRAINAGE INLET EACH 2 $840.00 $1,680,00
5 2506 CONSTRUCT 48" DIAMETER STORM MANHOLE 6' DEEP EACH 1 $2,912,00 $2,912.00
6 2506 EXCESS DEPTH IN 48" DIAMETER STORM MANHOLE UN FT 8 $168.00 $1,377,60
TOTAL - DIVISION I - STORM SEWER CONSTRUCTION $14,446.40
DIVISION II - PARKING LOT CONSTRUCTION & RESTORATION
1 2104 REMOVE CURB & GLiTTER UN FT 45 $5.00 $225,00
2 2104 REMOVE DRIVEWAY PAVEMENT SQYD 29 $4.08 $116,28
3 2104 REMOVE BITUMINOUS SURFACING SQYD 41 $4.08 $167.28
4 2104 SAWING BITUMINOUS PAVEMENT FULL DEPTH UN FT 77 $4.04 $311.08
-: 2105 COMMON EXCAVATION (EV) CUYD 598 $13.00 $7,774.00
2105 TOPSOIL BORROW (LV) CUYD 10 $16.80 $168.00
7 2105 SALVAGE EXISTING AGGREGATE BASE - 4" DEPTH SQYD 1127 $1.70 $1,915.90
8 2112 SUBGRADE PREPARATiON CUYD 1127 $150 $1,690.50
AGGREGATE BASE CLASS 5 (CV) 25% CURSHED-
9 2211 BITUMINOUS PARKING AREA CY 130 $31.46 $4,08980
INSTALL SALVAGED AGGREGATE BASE - GRAVEL
10 2211 PARKING AREA TON 138 $20.00 $2,760.00
11 2360 TYPE SPWEA240B WEARING COURSE MIXTURE UN FT 105 $58.15 $6,105.75
12 2531 CONCRETE CURB & GLiTTER 8618 SQYD 45 $21 .45 $965,25
13 2531 5: CONCRETE DRIVEWAY PAVEMENT ACRE 30 $45.00 $1,350,00
14 2575 SEEDING. MISTURE 250 WITH BLANKET LUMP SUM 0 $10,000.00 $500.00
MOBILAZATION 1 $1,500.00 $1,500.00
TOTAL - DIVISION II - PARKING LOT CONSRUCTION & RESTORATION $29,638.84
INET INCREASE. . - - . . - II $44,085.241
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $44,085.24
(add)l(deduGt). An extension of ~- days ehall be allowed for completion. The original completion date shall not be changed.
-ORIGINAL
CONTRACT PREVIOUS ADDITIONS/DEDUCTIONS THIS ADDITION/CEiDUCnON ' , TOTAL
. AMOUNT "
$~89.228.71 $0.00 $44,085.24 $833,313.95
JAPPROVED: APPROVED:
Contractor Mayor
TED: DATED: 0812212006
JAPPROVED: APPROVED:
Director of Engineering IDATED: City Administrator
DATED: 0812212006 081221206 .
(o(aJ
.... CHANGE ORDERNO. 5 ..
... CITY OF HUTCHINSON - ENGINEERING DEPARTMENT
iii 111~AN STSE,HUTCHINSONMN 55350 (612) 234-420S S~t<>ll
NTRACTOR: Duinlnck Bros. Inc. Lett! n~ No. 4 I Project No. 05-04 & 05
408 6th Street, PO Box 208, Prlnsburg MN 56281-{)208 Project Location: Downtown Slreelscape
DESCRIPTION OF CHANGE:
ITEM 1) Work done Phase 1-2-3-4 during 2005 Construction - caulk all areas along buildings that new sidewalk
buts. Material $3,760.56 + Labor $2.009.00 (41 Hours @ $49/1-1our) = $5.769.56.
ITEM 2) Work done Phase 5 during 2006 Construction - caulk all areas along building that new sidewalk abuts.
Material $412.50 (66 tubes @6.251tube) + Labor 5566.00 (12 Hours @ $49/OOur) = $1,000.50
ITEM 3) 2006 Work - Powerwash & apply second coating of colored concrete sealant. Material: TK-Bright Seal
wfTri-Grip $2,360.00 (70 Gallons @ $34/gallon) + Labor $2,254.00 (46 Hours @ $491110ur) = $4.634.00
Dated: 0811412006
I Item No. II Spec. Ref. II Item Name II Unit II Quantity II Unit Price II Amount I
INCREASE ITEMS:
1 2005 Caulking Along Abutting Buildings 1 Lump Sum $5,789.56 $5,789.56
2 2006 Caulking Along Abutting Buildings 1 Lump Sum $1,000.50 $1,000.50
Powerwash & Apply Second Coat of Colored
3 Concrete Sealant 1 Lump Sum $4,634.00 $4,634.00
4 10% Prime Contractor Allowance 1 Lump Sum $1,142.41 $1,142.41
INET INCREASE un .... - --- --- II $12,566.471
In acconlance with the Contract and Specifications, the contract smount shall be adjusted In the amount of $12,566.47
(add)! . An extension of 5 calendar days shall be allowed for completion. The original comDletlon dates shall not be changed.
OFtIGINALCONJRACT PREVIOUS ..' THIS ADDfTlOHlOiQU(;'l'lQN TOTAl- >:
.. ..AMOUNT ADDiTlONSiDEDUCTIONS .'
.. ......
$1,1~,JO(M1 :. .... $34,783,30 $12,566;<17 .......... $M81.t,~
APPROVED. APPROVED.
Contractor Mayor
DATED. DATED: 0812212006
PPROVED: APPROVED:
Director of Engineering City Administrator
DATED: 06/22/2006 DATED: 0812212006
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CHANGE ORDER NO.5
CITY OF HUTCHINSON - ENGINEERING DEPARTMENT
111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234-4209 Sheet 101 1
ONTRACTOR: Duinlnck Bros. Inc. Lettlna No. 4 IProJect No. 05~ & 05
408 6th Street, PO Box 208, Prinsburg MN 56281.(J208 Project Location: Downtown Streetscape
DESCRIPTION OF CHANGE:
ITEM 1) Work done Phase 1-2-3-4 during 2005 Construction - caulk all areas along buildings that new sidewalk
abuts. Material $3,780.56 + Labor $2,009.00 (41 Hours @ $49/Hour) = $5,789.56.
ITEM 2) Work done Phase 5 during 2006 COllStrudlon - caulk all areas along building that new sidewalk abuts.
Material $412.50 (66 tubes@625ftube)+ Labor $568.00 (12 Hours@$49/hour)=$1.ooo.50
ITEM 3) Scraping of architectural detail on sidewalk to reduce tripping hazard $1,470.00 (labor. 30 hours @
$49fhour).
ITEM 4) 2006 Work - Powerwash & appty second coaling of colored concrete sealant. Material: TK-Bright Seal
wlTrl-Grip $2,380.00 (70 Gallons @ $34/gollon) + Labor $2,254.00 (46 Hours @ $49/hour) = $4,634.00
Dated: 0811412006
I Item No. II Spec. ReI. II Item Name II Unit II Quantity II Unit Price II Amount I
INCREASE ITEMS:
1 2005 Caulking Along Abutting Buildings 1 Lump Sum $5,789.56 $5,789.56
2 2006 Caulking Along Abutting Buildings 1 Lump Sum $1,000.50 $1,000.50
3 Scraping Architectural Detail on Sidewalk 1 Lump Sum $1,470.00 $1,470.00
Powerwash & Apply Second Coat of Colored
4 Concrete Sealant 1 Lump Sum $4.634.00 $4,634.00
5 10% Prime Contractor Allowance 1 Lump Sum $1,289.41 $1.289.41
NET INCREASE - . - ~~-- . I $14,183.471
In accordance with the Contract and Specifications, the contract amount ehall be adjusted In the amount of $14.183.47
add)! . An elctension of 5 calendar dava ahall be allowed for completion. The original completion dates shall not be changed.
ORIGINAL CONTRACT PREVIOUS THIS ADOITIONICIiCYCTION TOTAL
AMOUNT ADDITIONSlDEOUCTlONS
$1,138,500,11 $34,783.30 $14,183.47 $1,187,466.88
APPROVED: APPROVED:
Contractor Mayor
DATED: DATED: 0812212006
APPROVED: APPROVED:
Director of Engineering City Administrator
DATED: 0812212006 DATED: 0812212006
lo(~)
.
TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
RE: Consideration of Revised Assessment Roll for State Highway 7 (SA-5079/Letting No.
06-01)
DATE: August 22, 2006
Due to some unknown public utility service locations and other situations requiring clarification, some property
assessments for the T1I 7 improvements project have been revised accordingly. Thus, a revised assessment roll
. must be approved prior to being filed with McLeod County.
We recommend approving this Resolntion Adopting Assessment RoD.
cc: Gary Plotz - City Administrator
-
-
vlh~
.
.
.
RESOLUTION NO. 13024
RESOLUTION ADOPTING REVISED ASSESSMENT
ASSESSMENT ROLL NO. 5079
LETTING NO. 1/PROJECT NO. 06-<J1
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for Improvement of:
City-funded improvements proposed within Mn/DOT's TH 7115/22 Reconstruction Project
(SP. 4308-31, 4308-25, 4302-44 & 4304-51) and allocated per standard MnlDOT cost-
sharing criteria include complete street reconstruction, new roadway construction, trunk and
lateral storm sewer and storm water treatment improvements, irunk and lateral sanitary sewer
and services, trunk and lateral watermain and services, grading, gravel base, concrete curb
and gutter, concrete median, bituminous base, bituminous surfacing, sidewalk, landscaping,
restoration, lighting, traffic signals and appurtenances. Proposed improvements to construct
the extension of Montana Street south .of TH 7/3rd Avenue NW to Les Kouba Parkway.
WHEREAS, the following properties have adjustments or revisions to their assessments as follows:
31-117-29-11-0600
31-117-29-11-0500
31-117-29-18-0030
31-117-29-12-0420
Reduced assessable frontage to 66' (1/2 of the lot depth)
Deferred 6" Water Service
Deleted Sanitary Sewer Service - served off of side street
Deleted Sewer & Water Service - served off of side street.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby
accepted, and shall constitute the special assessment against the lands named therein, and each tract of land
therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period often (10)
years, the first of the installments to be payable on or before the first Monday in January, 2007 and shall bear
interest at the rate of _percent per annum as set down by the adoption of this assessmerrt resolution. To
the first installment shall be added interest on the entire assessment from November 1, 2006, until the 31 st
day of December 2007. To each subsequent installment when due, shall be added intereslfor one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the
15th day of November, 2006; and he may, at any time thereafter, pay to the City Treasurer the entire amount
of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which
such payment is made. Such payment must be made before November 15, or interest will be charged
through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Councii this 22nd day of August 2006.
Mayor
City Administrator
Gch)
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City of Hutchinson
Public Works Department
Maintenance Operations
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
August 17, 2006
To:
Honorable Mayor & City Council members
From:
John Olson, Public Works Superintendent
CC:
John Rodeberg, Public Works Director
Ken Merrill, Finance Director
Subject:
Consideration of Purchase of Snow Removal Equipment (Trackless MT5)
Purchase of a Trackless MT5 was identified as a need for maintaining the City's sidewalk & trail
network. At recent budget workshops and meetings, Public Works staff has identified the cost of the
machine and potential funding sources. As noted, there is $74,000 available in the Central Garage, based
on accumulated replacement revenue on the wheel loader that will be replaced through the Creekside
agreement. Based on utilizing that funding, the cost would be:
Cost of MT5 Trackless, including tax =
Less: Central Garage accumulated replacement revenue:
$108,048.51
$ 74,000.00
Remainder:
$ 34,048.51
It was determined that taking the remaining $34,000 to purchase the new equipment from Central Garage
funds could compromise accumulated replacement revenues for other equipment. Also, spreading out
lease/purchase payments would conflict with collecting replacement costs.
John Olson, John Rodeberg and Ken Merrill met to look at the following options for the remaining
$34,000 for your consideration:
1. Use Public Works funds from the General Fund. In 2006, there are extra Engineering revenues
related primarily to the Highway 7 project, and also fewer expenses than budgeted due to reduced
consulting fees and staff vacancies (military service). This combination of additional revenues and
fewer revenues in 2006 will more than cover the remaining $34,000 of equipment cost. This was
considered a valid option, primarily because much of the excess revenue is related Highway 7, where
this machine will be used in a significant way for sidewalk snow removal.
2. Consider use of excess Bond funds for the remaining $34,000.
We recommend approving the pnrchase of Trackless MT5 mnnicipal tractor and attachments from
the State Contract (MacQueen Equipment, Inc. of St. Paul, MN) for $108,048.51, with $74,000 of
fnnding from Central Garage and $34,048.51 of fDDding from either the General Fnnd Q! Excess
Bond funds.
ro(~ ')
.
.
.
TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
RE: Consideration of Advertising for Bids for South Mill Pond/Pishney Area Trunk
Sanitary Sewer Lining (Letting No.4/Project No. 06-04)
DATE: August 22, 2006
Two lengths of trunk sanitary sewer mains have been identified for cure-in-place pipe lining to address
inflow and infiltration issues. The project area includes the South Mill Pond 12" sewer main-
fromHarmony Lane to Franklin Street and the Pishney area 10" sewer main from 2nd Ave SW to 4th Ave
SW (see attached project maps). The project will also include measures to reconstruct manholes as
necessary.
The estimated total cost of this project is $310,000. This project has been identified on the 5-year ClP and
included within the Wastewater Fund bonding for 2006.
Attached is the Resolution Ordering Advertisement for Bids. Bids are scheduled to be received September
15th and the work would be completed this fall.
We recommend proceeding with the Resolution.
cc: Gary Plotz - City Administrator
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.
.
.
RESOLUTION NO. 13022
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO.4
PROJECT NO. 06.{)4
WHEREAS, the Director of Engineering has prepared plans and specifications for the
following described improvement:
South Mill Pond Trunk Sanitary Lining - 2nd Ave SW/Harmonyto 4th Ave SWlMerrill
St SW/Pishney Area by construction of cure-in-place sanitary sewer pipe lining,
manhole rehabilitation, restoration and appurtenances,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part
hereof, are hereby approved.
2. The Director of Engineering shall prepare and cause to be inserted in the official
newspaper, an advertisement for bids upon the making of such improvements under such approved
plans and specifications. The advertisement shall be published for three weeks, shall specify the
work to be done, shall state that bids will be received by the City Administrator until 9:00 am on
Friday, September 15th, 2006, at which time they will be publicly opened in the Council Chambers
of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be
tabulated, and will be considered by the Council at 6:00 pm on Tuesday, September 26th, 2006 in
the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose
responsibility is questioned during consideration of the bid will be given an opportunity to address
the Council on the issue of responsibility. No bids will be considered unless sealed and filed with
the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 22nd day of August 2006.
Mayor: Steven W Cook
City Administrator: Gary D Plotz
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TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
RE: Consideration of Advertising for Bids for Montana Street NE Extension (Letting
No.1A/ProjfXl No, 06-01A)
DATE: August 22, 2006
Montana Street NE Extension project (see attached concept plan) was included within the TH 7
Improvements public assessment process. There is the possibility of bidding all or a portion of this work in
the near future to allow for potential coordination with the TH 7 project. This could result in competitive
pricing to complete the work.
At this time, City staff would like the approval of the Ad for Bid for this project, allowing the possibility of
bidding this work in September to be an option if coordination with the TH 7 is deemed to be a positive.
There are property acquisition issues and design determinations that must be resolved prior to any
construction related to this project.
The estimated total cost of this project is $220,000. As previously mentioned, this project has been
identified and included within the TH 7 assessments.
Attached is the Resolution Ordering Advertisement for Bids. Bids are scheduled to be received on September
19th and the work would be completed this fall and/or next spring.
We recommend proceeding with the Resolution.
cc: Gary Plotz - City Administrator
(PC~~
.
.
.
RESOLUTION NO. 13023
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 1A
PROJECT NO. 06-01A
WHEREAS, the Director of Engineering has prepared plans and specifications for the
following described improvement:
Montana Street south ofTH 7/3rd Avenue NW to Kouba Parkway, trunk and lateral
storm sewer and stormwater treatment improvements, trunk and lateral sanitary
sewer and services, trunk and lateral watermain and services, grading, gravel base,
concrete curb and gutter, concrete median, bituminous base, bituminous surfacing,
sidewalk, landscaping, restoration, traffic signals and appurtenances,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part
hereof, are hereby approved.
2. The Director of Engineering shall prepare and cause to be inserted in the official
newspaper, an advertisement for bids upon the making of such improvements under such approved
plans and specifications. The advertisement shall be published for three weeks, shall specify the
work to be done, shall state that bids will be received by the City Administrator until 9:00 am on
Friday, September 22nd, 2006, at which time they will be publicly opened in the Council Chambers
of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be
tabulated, and will be considered by the Council at 6:00 pm on Tuesday, September 26th, 2006 in
the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose
responsibility is questioned during consideration of the bid will be given an opportunity to address
the Council on the issue of responsibility. No bids will be considered unless sealed and filed with
the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 22nd day of August 2006.
Mayor: Steven W Cook
City Administrator. Gary D Plotz
(2ui\~ ~ (0
.
.
.
RESOLUTION NO. 13024
RESOLUTION ADOPTING REVISED ASSESSMENT
ASSESSMENT ROLL NO. 5079
LETTING NO. 1/PROJECT NO. 06-01
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
City-funded improvements proposed within Mn/DOT's TH 7115/22 Reconstruction Project
(S.P. 4308-31, 4308-25, 4302-44 & 4304-51) and allocated per standard Mn/DOT cost-
sharing criteria include complete street reconstruction, new roadway construction, trunk and
lateral storm sewer and stormwater treatment improvements, trunk and lateral sanitary sewer
and services, trunk and lateral watermain and services, grading, gravel base, concrete curb
and gutter, concrete median, bituminous base, bituminous surfacing, sidewalk, landscaping,
restoration, lighting, traffic signals and appurtenances. Proposed improvements to construct
the extension of Montana Street south of TH 7/3rd Avenue NW to Les Kouba Parkway.
WHEREAS, the following properties have adjustments or revisions to their assessments as follows:
31-117-29-10-0600
31-117-29-11.0500
31-117-29-16.0030
31-117-29-12.0420
Reduced assessable frontage to 66' (1/2 of the lot depth)
Deferred 6" Water Service
Deleted Sanitary Sewer Service - served off of side street
Deleted Sewer & Water Service - served off of side street.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby
accepted, and shall constitute the special assessment against the lands named therein, and each tract of land
therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period often (10)
years, the first of the installments to be payable on or before the first Monday in January, 2007 and shall bear
interest at the rate of _percent per annum as set down by the adoption of this assessment resolution, To
the first installment shall be added interest on the entire assessment from November 1, 2006, until the 31 st
day of December 2007. To each subsequent installment when due, shall be added interestfor one year on all
unpaid installments,
3. The owner of any property so assessed may, at any time prior to certification of the assessmentto
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the
15th day of November, 2006; and he may, at any time thereafter, pay to the City Treasurer the entire amount
of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which
such payment is made. Such payment must be made before November 15, or interest will be charged
through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 22nd day of August 2006.
Mayor
City Administrator
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.
.
.
RESOLUTION NO. 13023
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 1A
PROJECT NO. 06-01A
WHEREAS, the Director of Engineering has prepared plans and specifications for the
following described improvement:
Montana Street south ofTH 7/3rd Avenue NW to Kouba Parkway, trunk and lateral
storm sewer and stormwater treatment improvements, trunk and lateral sanitary
sewer and services, trunk and lateral watermain and services, grading, gravel base,
concrete curb and gutter, concrete median, bituminous base, bituminous surfacing,
sidewalk, landscaping, restoration, traffic signals and appurtenances,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part
hereof, are hereby approved.
2. The Director of Engineering shall prepare and cause to be inserted in the official
newspaper, an advertisement for bids upon the making of such improvements under such approved
plans and specifications. The advertisement shall be published for three weeks, shall specify the
work to be done, shall state that bids will be received by the City Administrator until 9:00 am on
Tuesday, September 19th, 2006, at which time they will be publicly opened in the Council
Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering,
will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, September
26th, 2006 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any
bidder whose responsibility is questioned during consideration of the bid wiil be given an opportunity
to address the Council on the issue of responsibility. No bids will be considered unless sealed and
filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or
certified check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 22nd day of August 2006.
Mayor: Steven W Cook
City Administrator: Gary D Plotz
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AGRICULTURAL LEASE AGREEMENT
.
THIS LEASE AGREEMENT, made this
day of
, 2006, by and
between the City of Hutchinson, ("Lessor''), and Marvin Willhite, ("Lessee'').
1. Property Description: Lessor hereby rents to Lessee in consideration of the rents and promises
hereinafter described the following property located in the City of Hutchinson, County of McLeod
and State of Minnesota, described as follows:
That portion of the former railroad right-of-way between an extension of th" south line of
the Willhite property located at 465 High Street NE, north to a point located on the south
line of the property located at 306 Highway 7 East.
2. Tenn. The term of this Lease commences on the date of execution of this agreement and
tenninates on the 31" day of December, 2006,
3, Rent. Lessor agrees to pay Lessee $1 for the term of this lease agreement upon execution of this
agreement.
.
4. PUI:pose. The Lessor and Lessee understand and agree that fruits and vegetables will be planted
on the above-described property and the rail bed area itsdf shall not be disturbed during this process.
5. Lessor's Responsibilities. Lessor reserves the right to construct improvements, access or utilize
the property as long as any disturbance is limited to an area within 10 feet either side of the center of
the railroad corridor (former track). Any disturbance outside of this area will require a 3O-day notice
to Lessor and an estimated damage to crops agreed upon between the parties will be paid to the
Lessor. Damage estimates may be subject to mediation.
6. Lessee's Responsibilities. Lessee shall be responsible for doing the following:
The Lessee shall occupy the premises for agricultural purposes only. The Lessee will use normal,
customary agricultural practices in the care and maintenance of the property and, without
limiting normal practices, keep the premises free of noxious weeds to the extent possible. Lessee
shall also maintain adjoining land (mowing, cleanup, etc.)
The Lessee agrees to comply v.rith all statutes, ordinances, rules, orders, regulations, and
requirements of the federal, state, county, and municipal governments regulating the use of the
prermses.
.
The Lessee shall allow access to the property by the Lessor and its agents during all reasonable
hours for the purpose of examining the property to ascertain compliance with the terms of this
Lease and for any other lawful purpose including, but not limited to, exhibiting the property for
sale.
(pC C\
.
The Lessee shall not remove or move any existing structures or improvements made to the
property by the Lessor. The Lessee may not store equipment on the property for periods
exceeding one week without coordinating such storage with the Lessor.
The Lessee shall pile rocks or other items taken out of any field in areas designated by the
Les sor, if any.
The Lessee shall cultivate all fields prior to the termination of this lease.
7. Independent Entities. The Lessor does not retain the Lessee as an agent of the organization.
The Lessee does not retain the Lessor as an agent of himself. The Lessor shall not provide to the
Lessee, its agents or employees, any benefits' or expenses, including, but not limited to insurance for
liability or property, or ordinary business expenses. '
8. Costs associated with this Lease, The Lessor is not responsible for paying any of the Lessee's
costs associated with this Lease, including preparation of the property for agricultural use. The
Lessee shall pay all costs related to farming the property, including the cost of cultivating property
back at the end of this lease.
.
9, Insurance, The Lessee shall acquire and maintain property and/or liability insurance adequate
for their operations conducted on the property. The Lessee shall provide proof of insurance upon
request by the Lessor. The Lessee, while performing any service or function related to this lease,
agrees to indemnify, save and hold harmless, defend the Lessor and all its agents and employees from
any and all claims, demands, actions or causes of action of whatever nature or character arising out of
or by reason of the execution or performance of functions provided in accordance with this
agreement.
10, Assignment and Subletting Prohibited, Lessee agrees to assign or sublease the premises only
mth the written consent of the Lessor. If the Lessor does not consent, it may, at its option,
terminate the lease.
11. Surrender of Possession, The Lessee shall surrender the property to the Lessor in good
condition and repair upon termination of the Lease, whether by lapse of time or otherwise.
12, Termination by Lessor, The Lessor may, after providing 90 days written notice take possession
of the property for any purpose deemed in the best interest of the organization, The Lessor shall
allow the Lessee to remove vegetation with normal, customary practices. .
.
13. Quiet Enioyment. The Lessor promises that the Lessee shall peaceably and quietly have, hold,
and enjoy the leased property for the term of this Lease provided Lessee performs the promises
described herein. Lessor will still be responsible to pay costs as noted in 3(b) above.
2
lol I)
.
14. Lessee's Default. Rights and remedies of the Lessee are cumulative. None shall exclude any
other right or remedy allowed by law or other provision of this agreement. In the event of one of
the following acts, the Lessee shall be in default:
a) Lessee fails, neglects, or refuses to keep and perform any conditions of this Lease, and if
such failure continues for a period of 30 days after written notification by the Lessor.
b) Should the Lessee make any assignment of any interest in this Lease to any entity without
the written consent of the Lessor.
In the event of any default or violation of this Lease continuing more than 30 days after written
notification by the Lessor to the Lessee of default, the Lessor may enter into and take absolute
possession of the property. Possession of the property in these conditions does not relieve the
Lessee of the obligation to pay the rent or abide by other conditions nf the Lease.
In the event of any default or violation of the Lease continuing more than 30 days after written
notification by the Lessor to the Lessee of a default, the Lessor may return any rents paid by the
Lessee for that year and lease the property to ,another tenant.
15, Lease Agreement is Bindin~, This Lease Agreement shall be binding upon the parties hereto and
their heirs. successors and assigns.
.
16. Notification. Notification related to lease shall be sent to the following addresses:
1&= Marvin Willhite
465 High Street NE
Hutchinson, MN 55350
Phone (320) 587-7766
Owner's
Representative:
Gary D. Plotz
City of Hutchinson
1 t 1 Hassan St. SE
Hutchinson, MN 55350
Phone (320) 587-515t
IN TESTIMONY WHEREOF, the Lessor and Lessee have set their hands as of the day and year
first above written.
LESSEE
LESSOR
{]lR~:~~ITE~ l {-:~
STEVEN W. COOK, MAYOR
CITY OF HTUCHINSON
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GARY D. PLOTZ, CITY ADMINIS1RA TOR
CITY OF HUTCHINSSON
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Hutchinson HRA
Memo
To:
Mayor and City Council I
Jean Ward, HRA Executive Director~ U/ h V'\./
8/1712006
From:
Date:
Re:
Consideration of recommendation from HRA Board of Commissioners that Ruth Kimball
replace Dan Carlson
The HRA Board respectfully subm~s the name of Ruth Kimball as replacement for Dan Carlson who
resigned due to a 3M job transfer. Ruth is a resident of Parl< Towers and has submitted an interest
fonn for serving on the HRA Board; the Quality Housing and Work Responsibility Act of 1998 is a
regulation that creates an opportunity for a resident of Public Housing to serve on the Housing Authority
Board, if there is a resident interested in serving.
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CITY OF HUTCHINSON
INTEREST FORM
FOR SERVING ON
BOARDS/COMMISSION
Hutchinson City Center, ] II Hassan St. SE, Hutchinson MN
(320) 587-5] 51
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Name: ~ t k,
Address: i ,::; :3
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d~" 4 u S W
66{
Nu th,,,.s;....
Home Phone #: ~O - Si7- oJ;;"1
Work Phone #:
Occupation:
R",7, ("t.~~
I am interested in serving on the following City Board or Commission:
[J Airport Commission (5 yr. term)
[J Charter Commission
o 4 yr. term
o 2 yr. term
[J City Tree Board (3 yr. term)
[J Hutchinson Area Health Care Board (4 yr. Term)
;fi!... BRA Board (5 yr. term)
[J Library Board (3 yr. term)
[J Light Traffic Advisory Board (3 yr. term)
[J Park/Rec!Comm Ed Board (3 yr. term)
[J Planning Commission (5 yr. term)
[J Police Civil Service Commission (3 yr. term)
[J Senior Advisory Board (3 yr. term)
[J Telecommunications Commission (5 yr. term)
[J Utilities Commission (5 yr. term)
~ GO
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Explain why you are interested in this
board/commission: Ci-o "-- "U,,;',t,d 1 P.a:.c..A. J~.... ....9-dUn "IM."::J ;"':fu,.t-..#
.......... ..JIA~I HRA c..uo-J.. <WId c<<.17 ~ --PW'''_-Z ~ );C ("'~,,,.A
Please describe any prior/current experience that may relate to serving on this
board/commission: J-- A/V.<1 ,z#", 11":A,~ "1 ~ rtL.... ~I.. .~h'-LI-~
rh.....c_F ~, n......-_(i.. ri...J.Jj,{"...-;f .",,1-;\,,7;.-.. d.J/IO.~, L".,.....J,. kJA,_/~..
. (! " (/. ,....
Please return completed form to Melissa Starke at City Center, III Hassan St. SE, if you are
interested in serving on any of the above committees. We thank you for your interest. This form
will be placed on file and we will refer to the file as openings occur.
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CITY OF HUTCHINSON
MEMO
Finance Department
August 17, 2006
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL, FINANCE DIRECTOR
SUBJECT: PUBLIC BEARING 2007 BUDGET
The City.Council has set a hearing for 6 p.m. to give citizens an
opportunity to comment on the proposed 2007 budget. For better
understanding of the proposed budget a committee has prepared a
summary that is available to highlight the 2007 budget.
The next deadline for the budget process will be to set the
preliminary tax levy by September 15. Following this hearing the
City Council may want to consider setting a workshop to review
the budget
H:\DOC\City council memo l.doe
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CITY OF HUTCHINSON
MEMO
Finance Department
August 17, 2006
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL, FINANCE DIRECTOR
SUBJECT: AWARDING SALE OF 2006 BONDS
Bids will be opened on Tuesday for 2006 GO Water Bonds, GO Sewer
Bonds, and GO Improvement Bonds The bid results will be distributed
at the meeting with Steve' Apfelbacher, Ehlers Financial Consultant
in attendance to answer questions.
Thursday morning we received notice from Moody's Investors Service
confirming our "A2" rating.
REQUEST
If the bid results are favorable the attached resolutions will need
council approval awarding the bid of each of the bond issues.
H:\DOC\City council memo 3.doc
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CERTIFICATION OF MINUTES RELATING TO
$3,230,000 GENERAL OBLIGATION
IMPROVEMENT BONDS, SERIES 2006A
Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting, held on August 22, 2006,
at 5:30 o'clock p.m., in the Council Chambers at the Hutchinson City Center.
Councilmembers present:
Councilmembers absent:
Documents Attached:
Minutes of said meeting (pages): 1 through 20
RESOLUTION NO. ',077
RESOLUTION RELATING TO $3,230,000 GENERAL OBLIGATION
IMPROVEMENT BONDS, SERIES 2006A; AUTHORIZING THE
ISSUANCE, AWARDING THE SALE, FIXING urn FORM AND
DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY
THEREOF AND THE SECURITY THEREFOR AND LEVYING AD
VALOREM TAXES FOR THE PAYMENT THEREOF
I, the undersigned, being the duly qualified and acting recording officer of the public
corporation issuing the obligations referred to in the title of this certificate, certify that the
documents attached hereto, as described above, have been carefully compared with the original
records of said corporation in my legal custody, from which they have been transcribed; that said
documents are a correct and complete transcript of the minutes of a meeting of the governing
body of said corporation, and correct and complete copies of all resolutions and other actions
taken and of all documents approved by the governing body at said meeting, so far as they relate
to said obligations; and that said meeting was duly held by the governing body at the time and
place and was attended throughout by the members indicated above, pursuant to call and notice
of such meeting given as required by law.
WITNESS my hand officially as such recording officer this
August, 2006.
day of
(SEAL)
Gary D. Plotz
City Administrator
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The City Administrator reported that
proposals had been received by the City
prior to 10:00 A.M., Central Daylight Time today for the purchase of the Bonds in accordance
with the Terms of Proposal for the $3,230,000 General Obligation Improvement Bonds, Series
2006A of the City as previously approved by a resolution of the City Council. The bids have
been read and tabulated, and the terms of each have been determined to be as follows:
Name of Bidder
Bid for
Principal
T otallnterest
Cost-Net Average
Rate
Interest
Rates
lci~)
Councilmember
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introduced the following resolution and
moved its adoption, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. Don
RESOLUTION RELATING TO $3,230,000 GENERAL OBLIGATION
IMPROVEMENT BONDS, SERIES 2006A; AUTHORIZING THE
ISSUANCE, A WARDING THE SALE, FIXING THE FORM AND
DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY
THEREOF AND THE SECURITY THEREFOR AND LEVYING AD
V ALOREM TAXES FOR THE PAYMENT THEREOF
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City),
as follows:
Section 1. Recitals.
1.0 I. Authorization. This Council has heretofore ordered various local improvement
projects designated as Highway 7 reconstruction, Denver Avenue, street, sidewalk and trail
maintenance, trail improvements and the 2006 pavement rehabilitation projects (together, the
Improvements), to be constructed within the City under and pursuant to Minnesota Statutes,
Chapter 429. The present estimated total cost of the Improvements is as follows:
. Project Costs $3,166,470
35,530
Cost of Issuance 28,000
TOTAL $3 230 000
This Council has previously determined to issue and sell $3,230,000 principal amount of General
Obligation Improvement Bonds, Series 2006A, of the City (the Bonds) to defray a portion of the
expense incurred and estimated to be incurred by the City in miling the Improvements,
including every item of cost of the kinds authorized in Minnesota Statutes, Section 475.65, and
$35,530 representing interest as provided in Minnesota Statutes, Section 475.56. The remaining
costs of the Improvements will be paid from City funds and from interest earnings on proceeds
of the Bonds.
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1.02. Sale of Bonds. The City has retained EWers & Associates, Inc., an independent
financial advisor, to assist the City in connection with the sale of the Bonds. The Bonds are
being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), without
meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision
I. Pursuant to the Terms and Conditions of Sale for the Bonds, sealed bids for the
purchase of the Bonds were received at or before the time specified for receipt of bids. The bids
have been opened and publicly read and considered, and the purchase price, interest rates and net
interest cost under the terms of each bid have been determined. The most favorable proposal
received is that of , of
(the Purchaser), to purchase the Bonds at a price of $ , the
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Bonds to bear interest at the rates set forth in Section 3.01. The proposal is hereby accepted, and
the Mayor and the City Administrator are hereby authorized and directed to execute a contract on
the part of the City for the sale of the Bonds with the Purchaser. The good faith checks of the
unsuccessful bidders shall be returned forthwith.
1.03. Issuance of Bonds. All acts, conditions and things required by the Constitution and
laws of the State of Minnesota to be done, to exist, to happen and to be performed prior to the
issuance of the Bonds have been done, do exist, have happened, and have been performed,
wherefore it is now necessary for this Council to establish the form and terms ofthe Bonds, to
provide for the security thereof, and to issue the Bonds forthwith.
1.04. Maturities, This Council fmds and determines that the maturities of the Bonds, as
set forth in Section 3.01 hereof, are warranted by the anticipated collection of the assessments
and ad valorem taxes to be levied for the cost of the Improvements.
1.05. Consolidation of Imorovements. Pursuant to Minnesota Statutes, Section 435.56,
the Improvements are hereby consolidated and joined as one project.
form:
Section 2. Form of Bonds. The Bonds shall be prepared in substantially the following
UNITED STATES OF AMERlCA
STATE OF MINNESOTA
COUNTY OF McLEOD
CITY OF HUTCHINSON
GENERAL OBLIGA TlON
IMPROVEMENT BOND, SERIES 2006A
No.R-
$
Rate
Date of
Original Issue
Maturitv
CUSIP
February 1,_
September 19, 2006
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
DOLLARS
THE CITY OF HUTCHINSON, McLeod County, Minnesota (the "City"), acknowledges
itself to be indebted and, for value received, hereby promises to pay to the registered owner
above named, the principal amount indicated above, on the maturity date specified above, with
interest thereon from the date of original hereof specified above at the annual rate specified
above computed on the basis ofa 360-day year consisting of twelve 30-day months, payable on
February I and August I in each year, commencing February 1,2007, to the person in whose
name this Bond is registered at the close of business on the 15th day (whether or not a business
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CERTIFICATION OF MINUTES RELATING TO
$2,240,000 GENERAL OBLIGATION SEWER
REVENUE BONDS, SERIES 2006B
Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting held on August 22, 2006, at
5:30 o'clock P.M., in the Council Chambers at the Hutchinson City Center.
Councilmembers present:
Councilmembers absent:
Documents attached:
Minutes of said meeting including (pages): I through 19
RESOLUTION NO.
13028
RESOLUTION RELATING TO $2,240,000 GENERAL OBLIGATION
SEWER REVENUE BONDS, SERIES 2006B; A WARDING THE SALE,
FIXING THE FORM AND DETAILS AND PROVIDING FOR THE
EXECUTION AND DELIVERY THEREOF AND SECURITY
THEREFOR
I, the undersigned, being the duly qualified and acting recording officer of the public
corporation issuing the obligations referred to in the title of this certificate, certify that the
documents attached hereto, as described above, have been carefully compared with the original
records of the corporation in my legal custody, from which they have been transcribed; that the
documents are a correct and complete transcript of the minutes ofa meeting of the governing
body of the corporation, and correct and complete copies of all resolutions and other actions
taken and of all documents approved by the governing body at the meeting, Insofar as they relate
to the obligations; and that the meeting was duly held by the governing body at the time and
place and was attended throughout by the members indicated above, pursuant to call and notice
given as required by law.
WITNESS my hand officially as such recording officer this _ day of
,2006.
Gary D. Plotz
City Administrator
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The City Administrator reported that
proposals had been received by the City
prior to 10:00 A.M., Central Time today for the purchase of the Bonds in accordance with the
Terms of Proposal for the $2,240,000 General Obligation Sewer Revenue Bonds, Series 2006B
of the City as previously approved by a resolution of the City Council. The bids have been read
and tabulated, and the terms of each have been determined to be as follows:
Name of Bidder
Bid for
Principal
Total Interest
Cost-Net Average
Rate
Interest
Rates
[See attached]
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Councilmember
then introduced the following
resolution and moved its adoption:
RESOLUTION NO. 13028
RESOLUTION RELATING TO $2,240,000 GENERAL OBLIGATION
SEWER REVENUE BONDS, SERIES 2006B; A WARDING THE SALE,
FIXING THE FORM AND DETAILS AND PROVIDING FOR THE
EXECUTION AND DELIVERY THEREOF AND SECURITY
THEREFOR
BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson,
Minnesota (the "City"), as follows:
Section 1. Recitals. Authorization and Sale of Bonds.
1.01. Authorization. The City owns and operates a wastewater treatment facility and
sanitary sewer system (the "Sewer System"). 1bis Council has heretofore ordered construction
of improvements to the Sewer System. This Council hereby determines to issue and sell
$2,240,000 principal amount of General Obligation Sewer Revenue Bonds, Series 2006B, of the
City (the "Bonds") to defray the expense incurred and estimated to be incurred by the City in
making the improvements, including every item of cost of the kinds authorized in Minnesota
Statutes, Section 475.65, and $26,880 representing interest as provided in Minnesota Statutes,
Section 475.56.
1.02. Sale of Bonds. The City has retained Ehlers & Associates, Inc., an independent
financial advisor, to assist the City in connection with the sale of the Bonds. The Bonds are
being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), without
meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision
I. Pursuant to the Terms and Conditions of Sale for the Bonds, sealed bids for the
purchase of the Bonds were received at or before the time specified for receipt of bids. The bids
have been opened and publicly read and considered, and the purchase price, interest rates and net
interest cost under the terms of each bid have been determined. The most favorable proposal
received is that of , of
(the Purchaser), to purchase the Bonds at a price of
$ , the Bonds to bear interest at the rates set forth in Section 3.01. The proposal is
hereby accepted, and the Mayor and the City Administrator are hereby authorized and directed to
execute a contract on the part of the City for the sale of the Bonds with the Purchaser. The good
faith checks of the unsuccessful bidders shall be returned forthwith.
1.03. Performance of Requirements. The City is authorized by Minnesota Statutes,
Section 444.075, to issue and sell the Bonds to pay the costs of the Improvements, and to pledge
to the payment of the Bonds net revenues to be derived from charges for the service, use and
availability of the Sewer System. The City presently has certain outstanding obligations which
constitute a lien on the net revenues of the Sewer System and the
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pledge of net revenues of the Sewer System pursuant to Section 4.03 to pay the Bonds shall be
on a parity with the pledge of net revenues of the Sewer System to pay such outstanding
obligations. Such obligations permit further pledges and appropriations of net revenues of the
Sewer System to be made superior or subordinate to or on a parity with the pledge and
appropriation of net revenues of the Sewer System to pay such obligations. All acts, conditions
and things which are required by the Constitution and laws of the State of Minnesota to be done,
to exist, to happen and to be performed precedent to and in the valid issuance of the Bonds
having been done, existing, having happened and having been performed, it is now necessary for
this Council to establish the form and terms of the Bonds, to provide security therefor and to
issue the Bonds forthwith.
form:
Section 2. Form of Bonds. The Bonds shall be prepared in substantially the following
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF MCLEOD
CITY OF HUTCHINSON
GENERAL OBLIGATION SEWER REVENUE BOND,
SERIES 2006B
No.R-
$
Interest Rate
Date of
Original Issue
Maturity
CUSIP
%
February 1,_
September 19, 2006
REGISTERED OWNER:
CEDE & CO.
PRINCIPAL AMOUNT:
DOLLARS
TIffi CITY OF HUTCHINSON, McLeod County, Minnesota (the "City"), acknowledges
itself to be indebted and, for value received, hereby promises to pay to the registered owner
named above, or registered assigns, the principal amount specified above, on the maturity date
specified above, with interest thereon from the date of original issue specified above, or from the
most recent interest payment date to which interest has been paid or duly provided for, at the
annual rate specified above. Interest hereon is payable on February 1 and August 1 in each year,
commencing February 1,2007, to the person in whose name this Bond is registered at the close
of business on the 15th day (whether or not a business day) of the immediately preceding month,
all subject to the provisions referred to herein with respect to the redemption of the principal of
this Bond before maturity. The interest hereon and, upon presentation and surrender hereof at
the office of the City Finance Director, in Hutchinson, Minnesota, as Registrar, Transfer Agent
and Paying Agent (the "Bond Registrar"), or its successor designated under the Resolution
described herein, the principal hereof, are payable in lawful money of the United States of
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Councilmem ber
then introduced the following
resolution and moved its adoption:
RESOLUTION NO.
13Q29
RESOLUTION RELATING TO $2,210,000 GENERAL OBLIGATION
WATER REVENUE BONDS, SERIES 2006C; A WARDING THE
SALE, FIXING THE FORM AND DETAILS AND PROVIDING FOR
THE EXECUTION AND DELIVERY THEREOF AND SECURITY
THEREFOR
BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson,
Minnesota (the "City"), as follows:
Section I. Recitals. Authorization and Sale of Bonds.
1.01. Authorization. The City owns and operates a water utility (the "Water Utility").
This Council has heretofore ordered construction of improvements to the Water Utility. This
Council hereby determines to issue and sell $2,21 0,000 principal amount of General Obligation
Water Revenue Bonds, Series 2006C, of the City (the "Bonds") to defray the expense incurred
and estimated to be incurred by the City in making the improvements, including every item of
cost of the kinds authorized in Minnesota Statutes, Section 475.65, and $26,520 representing
interest as provided in Minnesota Statutes, Section 475.56.
1.02. Sale of Bonds. The City has retained Ehlers & Associates, Inc., an independent
financial advisor, to assist the City in connection with the sale of the Bonds. The Bonds are
being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), without
meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision
I. Pursuant to the Terms and Conditions of Sale for the Bonds, sealed bids for the
purchase of the Bonds were received at or before the time specified for receipt of bids. The bids
have been opened and publicly read and considered, and the purchase price, interest rates and net
interest cost under the terms of each bid have been determined. The most favorable proposal
received is that of , of
(the Purchaser), to purchase the Bonds at a price of
$ , the Bonds to bear interest at the rates set forth in Section 3.01. The proposal is
hereby accepted, and the Mayor and the City Administrator are hereby authorized and directed to
execute a contract on the part of the City for the sale of the Bonds with the Purchaser. The good
faith checks of the unsuccessful bidders shall be returned forthwith.
1.03. Performance ofReguirements. The City is authorized by Minnesota Statutes,
Section 444.075, to issue and sell the Bonds to pay the costs of the Improvements, and to pledge
to the payment of the Bonds net revenues to be derived from charges for the service, use and
availability of the Water Utility. The City presently has certain outstanding obligations which
constitute a lien on the net revenues of the Water Utility and the
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pledge of net revenues of the Water Utility pursuant to Section 4.03 to pay the Bonds shall be on
a parity with the pledge of net revenues of the Water Utility to pay such outstanding obligations.
Such obligations permit further pledges and appropriations of net revenues of the Water Utility
to be made superior or subordinate to or on a parity with the pledge and appropriation of net
revenues of the Water Utility to pay such obligations. 'All acts, conditions and things which are
required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen
and to be performed precedent to and in the valid issuance of the Bonds having been done,
existing, having happened and having been performed, it is now necessary for this Council to
establish the form and terms of the Bonds, to provide security therefor and to issue the Bonds
forthwith.
form:
Section 2. Form of Bonds. The Bonds shall be prepared in substantially the following
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF MCLEOD
CITY OF HUTCHINSON
GENERAL OBLIGA TION WATER REVENUE BOND,
SERIES 2006C
No.R-
$
Interest Rate
Date of
Original Issue
Maturitv
CUSIP
%
February 1,_
September 19,2006
REGISTERED OWNER:
CEDE & CO.
PRINCIPAL AMOUNT:
DOLLARS
DIE CITY OF HUTCHINSON, McLeod County, Minnesota (the "City"), acknowledges
itself to be indebted and, for value received, hereby promises to pay to the registered owner
named above, or registered assigns, the principal amount specified above, on the maturity date
specified above, with interest thereon from the date of original issue specified above, or from the
most recent jnterest payment date to which interest has been paid or duly provided for, at the
annual rate specified above. Interest hereon is payable on February 1 and August 1 in each year,
commencing February 1, 2007, to the person in whose name this Bond is registered at the close
of business on the 15th day (whether or not a business day) of the immediately preceding month,
all subject to the provisions referred to herein with respect to the redemption of the principal of
this Bond before maturity. The interest hereon and, upon presentation and surrender hereof at
the office of the City Finance Director, in Hutchinson, Minnesota, as Registrar, Transfer Agent
and Paying Agent (the "Bond Registrar"), or its successor designated under the Resolution
described herein, the principal hereof, are payable in lawful money of the United States of
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America by check or draft of the City or the Bond Registrar if a successor to the City Finance
. Director as Bond Registrar has been designated under the Resolution described herein.
This Bond is one of an issue in the aggregate principal amount of $2,2 10,000 (the
"Bonds") all of like date and tenor except as to serial number, interest rate, redemption privilege
and maturity date, issued pursuant to a resolution adopted by the City Council on August 22,
2006 (the "Resolution"), for the purpose of financing the costs of improvements to the water
utility of the City and is issued pursuant to and in full conformity with the provisions of the
Constitution and laws of the State of Minnesota thereunto enabling, including Minnesota
Statutes, Section 444.075 and Chapter 475. For the full and prompt payment of the principal and
interest on the Bonds as the same become due, the full faith, credit and taxing power of the City
have been and are hereby irrevocably pledged. The Bonds are issuable only as fuliy registered
bonds in denommations of $5,000 or any multiple thereof, of single maturities.
Bonds maturing in the years 2008 through 2014 are payable on their respective stated
maturity dates without option of prior payment, but Bonds having stated maturity dates in the
years 2015 through 2022 are each subject to redemption and prepayment, at the option of the
City and in whole or in part, and if in part, in the maturities selected by the City and, within any
maturity, in $5,000 principal amounts selected by lot, on February I, 2014 and on any date
thereafter, at a price equal to the principal amount thereof to be redeemed plus accrued interest to
the date of redemption.
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At least thirty days prior to the date set for redemption of any Bond, notice of the call for
redemption wili be mailed to the Bond Registrar and to the registered owner of each Bond to be
redeemed at his address appearing in the Bond Register, but no defect in or failure to give such
mailed notice of redemption shall affect the validity of the proceedings for the redemption of any
Bond not affected by such defect or failure. Official notice of redemption having been given as
aforesaid, the Bonds or portions of the Bonds so to be redeemed shall, on the redemption date,
become due and payable at the redemption price herein specified and from and after such date
(unless the City shall default in the payment of the redemption price) such Bond or portions of
Bonds shall cease to bear interest. Upon the partial redemption of any Bond, a new Bond or
Bonds will be delivered to the registered owner without charge, representing the remaining
principal amount outstanding.
The Bonds have been designated by the City as "qualified tax-exempt obligations"
pursuant to Section 265(b) of the Internal Revenue Code of 1986, as amended.
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As provided in the Resolution and subject to certain limitations set forth therein, this
Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by
the registered owner hereof in person or by his attorney duly authorized in writing upon
surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar,
duly executed by the registered owner or his attorney; and may also be surrendered in exchange
for Bonds of other authorized denominations. Upon such transfer or exchange, the City will
cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the
same aggregate principal amount, bearing interest at the same rate and maturing on the same
date, subject to reimbursement for any tax, fee or governmental charge required to be paid with
respect to such transfer or exchange.
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The City and the Bond Registrar may deem and treat the person in whose name this Bond
is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose
of receiving payment and for all other purposes, and neither the City nor the Bond Registrar shall
be affected by any notice to the contrary.
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts,
conditions and things required by the Constitution and laws of the State of Minnesota to be done,
to exist, to happen and to be performed precedent to and in the issuance of this Bond in order to
make this Bond a valid and binding general obligation of the City according to its terms, have
been done, do exist, have happened and have been performed in regular and due form as so
required; that in and by the Resolution, the City has pledged to the payment of the principal of
and interest on the Bonds net revenues of the water utility of the City on a parity with the pledge
of such net revenues to the payment of other outstanding bonds of the City; that in and by the
Resolution, the City has covenanted and agreed with the owner of the Bonds that it will impose
and collect charges for the service, use and availability of its water utility at the time and in the
amounts required to produce net revenues adequate to pay all principal of and interest on the
Bonds and on all other bonds payable from net revenues of the water utility as such principal and
interest respectively become due; that if needed to pay the principal and interest on this Bond, ad
valorem taxes will be levied upon all taxable property in the City without limitation as to rate or
amount; and that the issuance of this Bond does not cause the indebtedness of the City to exceed
any charter, constitutional or statutory limitation.
This Bond shall not be valid or become obligatory for any purpose or be entitled to any
security or benefit under the Resolution until the Certificate of Authentication hereon shall have
been executed by the Bond Registrar by the manual signature of the Bond Registrar, or in the
event the City Finance Director is no longer acting as Bond Registrar, one of the authorized
representatives of the Bond Registrar.
IN WITNESS WHEREOF, the City of Hutchinson, McLeod County, Minnesota, by its
City Council, has caused this Bond to be executed by the facsimile signatures of the Mayor and
the City Administrator and has caused this Bond to be dated as of the date set forth below.
CITY OF HUTCHINSON
City Administrator
Mayor
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From:
To:
Date:
Subject:
"Moody's Investors Service" <epi@moodys.com>
<steve@ehlers-inc.com>
8/17/200610:00:28 AM
Hutchinson (City of) MN
MOODY'S ASSIGNS A2 RATING TO THE CITY OF HUTCHINSON'S (MN) $3.2M GO
IMPROVEMENT BONDS, SERIES 2006A; $2.2M GO SEWER REVENUE BONDS, SERIES 2006B;
AND $2.2M GO WATER REVENUE BONDS, SERIES 200GC
RATING AFFIRMATION AFFECTS $66.9 MilLION OF OUTSTANDING PARITY DEBT, INCLUDING
CURRENT OFFERINGS
Hutchinson (City of) MN
Municipality
Minnesota
Moody's Rating
Issue
Rating
General Obligation Sewer Revenue Bonds, Series 2006B A2
Sale Amount $2,240,000
Expected Sale Date 08/22/06
Rating Description General Obligation Unlimited Tax
.
General Obligation Water Revenue Bonds, Series 200GC
Sale Amount $2,210,000
Expected Sale Date 08/22/06
Rating Description General Obligation Unlimited Tax
A2
General Obligation Improvement Bonds, Series 2006A A2
Sale Amount $3,230,000
Expected Sale Date 08/22/06
Rating Description General Obligation Unlimited Tax
NEW YORK, August 17, 2006 - Moody's Investors Service has assigned an A2
rating to the City of Hutchinson's (MN) $3.2 million GeneralObligation
Improvement Bonds, Series 2006A; $2.2 million General Obligation Sewer Revenue
Bonds, Series 2006B, and $2.2 million General Obligation Water Revenue Bonds,
Series 2006C, Concurrently, Moody's has affirmed the A2 rating on the city's
outstanding $66.9 miilion of outstanding general obligation debt, including
the current offerings. Proceeds of the 2006A, B, and C bonds will finance
various improvements to the city, including an expansion project to Highway 7,
and various water and sewer improvements and expansions in the city All three
series are backed by the city's general obligation unlimited tax pledge. The
A2 rating reflects the city's steady tax base growth due to ongoing commercial
and industrial development, strong financial operations with ample reserves,
and manageable debt burden that is partially supported by non-levy revenue
sources.
STABLE ECONOMIC BASE DESPITE CONCENTRATION RISK; RECENT GROWTH IN INDUSTRIAL
AND COMMERCIAL SECTORS
. Moody's expects future tax base growth to depend both on continued residential
[~t~.yj.8P,@b~c~er:;:Hj!]~IT[6~nl~ITL(1)~[:.'
.
.
, : .:: . .:.. ~._~=~_: .'
.
development and the continued ability of the city to attract and retain
investment. Hutchinson Technology, Inc, (HTI), the city's largest employer,
remains the largest employer (neariy 2,610 employees), and plans to expand its
facility to accommodate further employment growth and product development
activities. The largest taxpayer in the city is 3M, which is currently
expanding operations as well. Together 3M and HTI's workforce comprise of
5.9%of the city's net tax capacity, which continues to decline in
concentration as full valuation continues to increase annually. Tax base
growth has been strong, averaging 6.8% annually for the past five years.
Officials expect commercial and industrial growth will continue as the city
improves existing infrastructure and transportation networks for better
accessibility. The city is using approximately $5,1 million of the Series A,
B, and C proceeds to finance highway renovations, and continued efforts to
revitalize the downtown district is expected to draw more residents to the
city. Income levels are slightly below state averages with per capita and
median family income at 86% and 95% of state levels, respectively. Full value
per capita is average at $63,715.
WELL MAINTAINED FINANCIAL POSITION WITH HEALTHY RESERVE LEVELS
Moody's anticipates the city wiil maintain satisfactory financial operations
given its history of conservative budgeting practices and the support of
healthy reserve levels. The city's primary revenue sources are property taxes
at 37.4% of 2005 core operating revenues and intergovernmental sources at
21.6%. Ongoing transfers from the self-supporting enterprise funds also
continue to provide significant support for the General Fund operations in the
amount of approximately $1.3 million in fiscal 2004, or 13.4% of revenues.
General Fund operations have historically received similar levels of support
from various enterprise funds, such as the Public Utilities Commission and the
city municipal liquor fund - a practice that is expected to continue
indefinitely. The city continues to realize positive operations in the General
Fund, posting a $429,000 General Fund surplus in fiscal 2005, increasing the
General Fund to $4.1 million or 40.4% of revenues. Officials expect to realize
balanced operations into the near term, and continued growth in net revenues
in the city's enterprise funds. Given the conservative budgeting practices
demonstrated by city management, as indicated by healthy surpluses over recent
fiscal years in the General Fund, Moody's expects to see healthy financial
operations into the near term with stable reserve levels while maintaining
sufficient liquidity.
ABOVE AVERAGE DEBT BURDEN MANAGED BY NON-LEVY SUPPORT
Moody's believes the city's debt burden will remain manageable due largely to
the continued strong performance of the city enterprise systems and the
increased use of special assessment revenues to service debt. The overall debt
burden is above average at 7.5%, with direct debt at 6.5%. However, given that
over $44 million of the city's general obligation debt is supported by water,
sewer, and hospital revenues, the adjusted debt burden appear more modest, at
2.6% direct and 3.6% overall. Principal amortization is above average at 64.6%
payout in ten years. The remainder of the city's generai obiigation debt is in
part supported by special assessments and/or taxes, mitigating the impact on
the general levy. The city plans to issue additional bonds in the near term
for a wastewater expansion plant and possible improvement bonds in response to
infrastructure needs as outlined in the city's capital improvement plan.
. KEY STATISTICS:
~::.=:_ _=~- ~_. :eage 21
r~~~Al;it~6~cIler~ Rui~~.?ilr~It-:~1)1:!~==:--:::' :~ . ..
.
.
.
.
,::...:==~::==:~::=: __.=" - =-.::====::~-=: .--- Page jl
2000 Population: 13,080
2005 Full value: $833 million
2005 Estimated full value per capita: $63,715
Adjusted overall debt burden: 3.6% (2.6% direct)
Unadjusted debt burden: 7,5% (6.5% direct)
Amortization of principal (10 years): 64.6%
Fiscal 2005 General Fund balance: $4.1 million (40.4% of General Fund
revenues)
2000 Median family income (as % of state): 95%
2000 Per capita income (as % of state): 86%
Post-sale parity debt outstanding, including current issues: $66.9 million
ANALYSTS:
Jeannie C. Iseman, Analyst, Public Finance Group, Moody's Investors Service
Jonathan North, Backup Analyst, Public Finance Group, Moody's Investors
Service
CONTACTS:
Joumalists: (212) 553-0376
Research Clients: (212) 553-1653
Copyright 2006, Moody's Investors Service, Inc. and/or its licensors and
affiliates including Moody's Assurance Company, Inc. (together, "MOODY'S").
All rights reserved.
ALL INFORMATION CONTAINED HEREIN IS PROTECTED BY COPYRIGHT LAW AND NONE OF
SUCH
INFORMATION MAY BE COPIED OR OTHERWISE REPRODUCED, REPACKAGED, FURTHER
TRANSMITTED, TRANSFERRED, DISSEMINATED, REDISTRIBUTED OR RESOLD, OR STORED FOR
SUBSEQUENT USE FOR ANY SUCH PURPOSE, IN WHOLE OR IN PART, IN ANY FORM OR
MANNER
OR BY ANY MEANS WHATSOEVER, BY ANY PERSON WITHOUT MOODY'S PRIOR WRITTEN
CONSENT. All information contained herein is obtained by MOODY'S from sources
believed by it to be accurate and reliable. Because of the possibility of human
or mechanical error as well as other factors, however, such information is
provided "as is" without warranty of any kind and MOODY'S, in particular,
makes no representation or warranty, express or implied, as to the accuracy,
timeliness, completeness, merchantability or frtness for any particular
purpose of any such information. Under no circumstances shall MOODY'S have any
liability to any person or entity for (a) any loss or damage in whole or in
part caused by, resulting from, or relating to, any error (negligent or
otherwise) or other circumstance or contingency within or outside the control
of MOODY'S or any of its directors, officers, employees or agents in
....
lf11 ... f'tl.
City of Hutchinson, Minnesota
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Results of Bond Sale
August 22, 2006
~
$3,230,0000 General Obligation
Improvement Bonds, Series 2006A
Low Bidder
Harris, N.A.
True Interest Cost
3.9723%
Number of Bids
Rating
Range of Bids
8
Reconfirm Moody's "A2"
3.9723%-4.0920%
Total Debt Service
Estimated
Results of Sale
Principal Amount
Discount Allowance
T rue Interest Cost
Coupon Rates
Interest Cost
Issuance Costs
Bid
$ 3.230.000
$ 35,530
4.69%
3.75-4.75%
$1,334,329
$28,000
$ 3.230.000
$35,365
3.9723%
3.70-3.95%
$1,075,854
$20,579
Term Bond Option
Closing Date
September 19,2006
Attachments
. Bid Tabulation
. Updated Debt Schedule
. Bond Buyer Index
.
EHLERS
& ASSOCIATES INC l'
3060 Centre Pointe Drive
Roseville, MN 55113-1105
Phone: 651-697-8500 Fax: 651-697-8555
\O~J
BID TABULATION
$3,230,000 General Obligation Improvement Bonds, Series 2006A
CITY OF HUTCHINSON, MINNESOTA
SALE: August 22,2006
AWARD: HARRIS NA
RATING: AMBAC Insured (Moody's Investors Service, Inc. "Aaa")"
UNDERLYING RATING: Moody's Investors Service, Inc. "A2"
BBI: 4.39%
NAME OF BIDDER
PRICE
MATURITY
(February 1)
RATE
REOFFERING
YIELD
NET
INTEREST
COST
TRUE
INTEREST
RATE
$3,194,635.00 $1,111,219,00 3.9723%
HARRIS N.A.
Chicago, Illinois
FTN Financial Capital Markets
Isaak Bond Investments Inc,
The Bankers Bank
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020**
2021.....
PIPER JAFFRAY & CO,
Leawood, Missouri
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
.....Ambac insurance purchased by Harris N.A,
3,700%
3.700%
3,700%
3,700%
3.700%
3.700%
3,700%
3.700%
3,700%
3.750%
3.800%
3.875%
3.900%
3,950%
3.950%
3.750%
3.750%
3.750%
3.750%
3.750%
3,750%
3.750%
3.750%
3,750%
3.800%
3.850%
3,875%
3,900%
4.000%
4.000%
-~~30,OOO Term Bond due 2021 with mandatory redemption in 2020
3.500%
3.520%
3.540%
3,600%
3,640%
3,680%
3,700%
3,720%
3.740%
3,780%
3.830%
3.880%
3.930%
3.980%
3,980%
$3,197,041,05 $1,118.357,37 3,9964%
o
EHLERS
& ASSOCI^TES INC
L"'""'"""
3060 Centre Pointe Drive, Roseville, MN 55113
651.697.8500 fax 651.697.8555 www,ehlers-Inc.com
Offices in Roseville, MN Brookfield. WI and Lisle. IL
$3,230,000 General Obligation Improvement Bonds, Series 2006A
City of Hutchinson, Minnesota
Page 2
NAME OF BIDDER
RATE
MATURITY
(February 1)
REOFFERING
YIELD
PRICE
NET
INTEREST
COST
TRUE
INTEREST
RATE
UMB BANK, N,A.
Kansas City, Missouri
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
3,750%
3,750%
3.750%
3,750%
3.750%
3.750%
3,750%
3,750%
3,750%
3.800%
3.850%
3,900%
3,900%
4.000%
4.000%
NATCITY INVESTMENTS
Cleveland, Ohio
ROBERT W. BAIRD & COMPANY, INC,
Milwaukee, Wisconsin
DUNCAN-WILLIAMS, INC,
Cleveland, Ohio
ROSS, SINCLAIRE & ASSOCIATES, INC,
Cincinnati, Ohio
2007 3,750%
2008 3.750%
2009 3.750%
2010 3,750%
2011 3.750%
2012 4,000%
2013 4.000%
2014 4,000%
2015 4,000%
2016 4,000%
2017 4.000%
2018 4.000%
2019 4,000%
2020 4.000%
2021 4.000%
2007 3.500%
2008 3,500%
2009 3.500%
2010 3,550%
2011 4.000%
2012 4,000%
2013 4,000%
2014 4,000%
2015 4,000%
2016 4.000%
2017 4,000%
2018 4.000%
2019 4.000%
2020 4,000%
2021 4,000%
CRONIN & COMPANY, INC.
Minneapolis, Minnesota
CITIGROUP GLOBAL MARKETS, INC,
Chicago, Illinois
UBS INVESTMENT BANK
Dallas, Texas
$3,194,470.00 $1,122,065.08 4,0116%
$3,223,106.90 $1,129,773,52 4.0180%
$3,214,923,30 $1,136,863.12 4.0491%
$3,230,000 General Obligation Improvement Bonds, Series 2006A
City of Hutchinson, Minnesota
Page 3
NAME OF BIDDER
PRICE
NET
INTEREST
COST
TRUE
INTEREST
RATE
MATURITY
(February 1)
RATE
REOFFERING
YIELD
NORTHLAND SECURITIES, INC.
Minneapolis, Minnesota
BERNARDI SECURITIES, INC.
Chicago, Illinois
NORTH AMERICAN CAPITAL MARKETS
Minneapolis, Minnesota
WELLS FARGO BROKERAGE SERVICES, LLC
Minneapolis, Minnesota
GRIFFIN, KUBIK, STEPHENS & THOMPSON,
INC.
Chicago, Illinois
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
4.000%
4.000%
4.000%
4.000%
4,000%
4.000%
4.000%
4.000%
4,000%
4.000%
4,000%
4,000%
4.000%
4.050%
4,050%
2007 3.750%
2008 3,750%
2009 3,750%
2010 3,750%
2011 3.750%
2012 3,750%
2013 3,750%
2014 3,750%
2015 4,000%
2016 4.000%
2017 4.000%
2018 4.000%
2019 4.000%
2020 4.050%
2021 4,100%
2007 3.875%
2008 3,875%
2009 3.875%
2010 3.875%
2011 3.875%
2012 3,875%
2013 3,875%
2014 3.875%
2015 3.875%
2016 3.875%
2017 3.900%
2018 3.900%
2019 4.100%
2020 4,100%
2021 4,100%
$3,220,564,10 $1,137,664.73 4.0493%
$3,204,160.00 $1,142,911.75 4.0775%
$3,197,953.35 $1,145,312.63 4.0920%
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City of Hutchinson, Minnesota
Results of Bond Sale
August 22,2006
$2,240,0000 General Obligation
Sewer Revenue Bonds, Series 2006B
Harris, N.A.
Low Bidder
True Interest Cost
4.0148%
Number of Bids
Rating
Range of Bids
8
Reconfirm Moody's "A2"
4.0148% - 4.1577%
Total Debt Service
Estimated
Results 0 f Sale
Principal Amount
Discount Allowance
T me Interest Cost
Coupon Rates
Interest Cost
Issuance:: Custs
Bid
$ 2,240,000
$ 26,880
4.73%
3.95-4.80%
$934,078
$26,000
$ 2,240,000
$24,147
4.0148%
3.75 - 4.00%
$796,304
$23,300
T ean Bond Option
Closing Date
September 19,2006
Attachments
. Bid Tabulation
. Updated Debt Schedule
. Bond Buyer Index
.
EHLERS
& ASSOCIATES INC r
3060 Centre Pointe Drive
Koseville, MN 55113-1105
Phone: 651-697-8500 Fax: 651-697-8555
wca)
BID TABULATION
$2,240,000 General Obligation Sewer Revenue Bonds, Series 20068
CITY OF HUTCHINSON, MINNESOTA
SALE: August 22, 2006
AWARD: HARRIS N.A.
RATING: AMBAC Insured (Moody's Investors Service, Inc. "Aaa")*
UNDERLYING RATING: Moody's Investors Service, Inc. "A2"
BBI: 4.39%
NAME OF BIDDER
PRICE
MA TURITY
(February 1)
RATE
REOFFERING
YIELD
NET
INTEREST
COST
TRUE
INTEREST
RATE
$2,218,035.00 $818,268,15 4.0148%
HARRIS N.A
Chicago, Illinois
FTN Financial Capital Markets
Isaak Bond Investments Inc,
The Bankers Bank
2008
2009
2010
2011
2012
2013
2014
2015"*
2016"*
2017"**
2018***
2019****
2020****
2021 *......*
2022w*...*
PIPER JAFFRAY & CO,
Leawood. Missouri
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
*Ambac insurance purchased by Harris N.A.
3,750%
3.750%
3,750%
3.750%
3.750%
3.750%
3,750%
3,750%
3.750%
3,875%
3,875%
3.950%
3,950%
4,000%
4,000%
3.750%
3.750%
3,750%
3.750%
3.750%
3.750%
3.750%
3,800%
3.800%
3,875%
3,875%
3.900%
3.900%
4.000%
4,000%
**$295,000 Term Bond due 2016 with mandatory redemption in 2015
***$325,000 Term Bond due 2018 with mandatory redemption in 2017
****$355,000 Term Bond due 2020 with mandatory redemption in 2019
*****$390,000 Term Bond due 2022 with mandatory redemption in 2021
3.520%
3.540%
3,600%
3.640%
3,680%
3.700%
3.720%
3.780%
3.780%
3.880%
3,880%
3.950%
3.950%
4,000%
4,000%
$2,215,50765 $819,819,51 4,0261%
e
EHLERS
1\ ASSOCIATES INC
1-
3060 Centre Pointe Drive, Roseville, MN 55113
651.697,8500 fax 651.697,8555 www,ehlers-inc.com
Offices in Rosevi/lc, MN Brookfield, WI and Lisle, IL
$2,240,000 General Obligation Sewer Revenue Bonds, Series 2006B
City of Hutchinson, Minnesota
Page 2
NAM E OF BIDDER
RATE
MATURITY
(February 1)
REOFFERING
YIELD
PRICE
NET
INTEREST
COST
TRur
INTERE~ I
RATE
UMB BANK, NA
Kansas City, Missouri
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
3,700%
3.700%
3.700%
3.750%
3.750%
3.750%
3,750%
3.750%
3.800%
3,850%
3.900%
3,900%
4,000%
4.000%
4.000%
NORTHLAND SECURJTI ES, INC.
Minneapolis, Minnesota
BERNARDI SECURITIES, INC,
Chicago, Illinois
NORTH AMERICAN CAPITAL MARKETS
Minneapolis, Minnesota
2008 4.000%
2009 4.000%
2010 4.000%
2011 4.000%
2012 4.000%
2013 4.000%
2014 4,000%
2015 4,000%
2016 4.000%
2017 4.000%
2018 4,000%
2019 4,000%
2020 4.000%
2021 4.000%
2022 4,000%
2008 4.000%
2009 4.000%
2010 4.000%
2011 4,000%
2012 4,000%
2013 4,000%
2014 4.000%
2015 4.000%
2016 4,000%
2017 4,000%
2018 4,000%
2019 4,000%
2020 4 000%
2021 4,100%
2022 4,100%
UBS INVESTMENT BANK
Dallas, Texas
CITIGROUP GLOBAL MARKETS, INC.
Chicago, Illinois
CRONIN & CO.. INC.
Minneapolis, Minnesota
$2,213,120,00 $823,647.42 4.0468%
$2,225,140.01 $834,313.32 4,0913%
$2,229,382.40 $835,873,93 4.0917%
$2,240,000 General Obligation Sewer Revenue Bonds, Series 2006B
City of Hutchinson, Minnesota
Page 3
1__ ..v'IE OF BIDDER
PRICE
MATURITY
(February 1)
RATE
NET
INTEREST
COST
TRUE
INTEREST
RATE
REOFFERING
YIELD
WELLS FARGO BROKERAGE SERVICES, LLC
Minneapolis, Minnesota
$2,215,360,00 $839,461,29 4,1196%
RBe CAPITAL MARKETS
Minneapolis, Minnesota
GRIFFIN, KUBIK, STEPHENS & THOMPSON,
INC.
Chicago, Illinois
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
3,750%
3.750%
3.750%
3.750%
3.750%
3.750%
3,750%
3.875%
3.875%
4.000%
4.000%
4,000%
4,050%
4,100%
4.150%
2008 3.500%
2009 3.550%
2010 3,600%
2011 3,650%
2012 3,700%
2013 3.750%
2014 3,800%
2015 3.850%
2016 3.900%
2017 3,950%
2018 4,000%
2019 4.050%
2020 4,100%
2021 4.150%
2022 4,200%
2008 3,900%
2009 3,900%
2010 3.900%
2011 3.900%
2012 3.900%
2013 3,900%
2014 3,900%
2015 3,900%
2016 3.900%
2017 4.000%
2018 4.000%
2019 4,100%
2020 4.100%
2021 4.100%
2022 4.100%
$2,213,120,00 $844,201.25 4.1425%
$2,216,47244 $846,775.06 4.1577%
Hutchinson, MN
$2,240,000 G.o. Sewer Revenue Bonds, Series 2006B
FINAL
Sources & Uses
Dated09/19/2006 I Delivered09/19/2006
Sources Of Funds
Pilr Amount of Bemas.....
Rcofferin:-; Premiulll, "'''' "''' '" ".. .......... ....... ".... ... """" ....."'.., "."... ,... .......", "'" "'" "" "'" "'" "" .,.",,,,,,, ,."'., ". ",..., ....,.. "......."'" '" """""'''''
Eslirna \cd In\cI'C'[ Ea minx, . Cumtnlction fund................."...".".,"'"..",,,,,"',,,,"',,,,"',,."', ..'"'.,,,,'.".... ..... ..........."..".. ,......., .........,...,..... ,..
Total Sources...................... ...................................." ..........."...........................'........... ...,.................................. ................... ..................
Uses Of Funds
Total Underwriter's Discou nt (0,565%) "" ""'" "" '.",. ". ".., ,...... ".'...., ....,................. ....... ......... ... ............ ,.. ".." .....,..,... "'., "''' "... '..' '" ,.. '"''''''''
Costs of Issu MIce" "'" "" "''' "" "... ,..,.., ,.... ........, "." '" "" "." "."., "."'.' ,... "''' ,.,.... ,.." ,. .......... ............" .."."... ...., ".. '" ".."."....,,,. ,..."'., ."''''".
Gross Bond Insurance Premiulll (37,9 bp),....."..,....."...".."............,........".."...."'".",,,"''''''',,''',,,,.,,,,..""'''.'"".......".......,..."..,.....,.............
De posit to Project Construction Fu lid., ....... ....... ....... .,. ,........... ... ......... ....,... .....,..,...., ..... "".." .,,'" ..", "" "''' ,,"." "'" '''' ".., ... ...., "......., ,....., ,..", ".
Total Uses........................................................ ....................................................................... ....................................""..."...,"'......"",
.x'r(JC $2.fJ75.\f GOSwr Ikll I SIN(;/~C rURPOSE I 8/22/2006 I 12::.15!:\I
S2,240,000.00
2,182,10
20,000.00
$2,262,182,10
12,647,10
23,299.75
11,t>OO.OO
2,214,735.25
$2,262,182,10
Ehlers & Associates, Inc.
Leaders in Public Finance
Page 1
Hutchinson, MN
$2,240,000 G.o. Sewer Revenue Bonds, Series 200GB
FINAL
Debt Service Schedule
Date
Principal
Coupon
Interest Total P+ 1 Fiscal Total
31,566.79 31,566.79 31,566,79
43,045,63 43,045.63
43,045.63 153,0-15.63 196,091.26
40,fl83.13 40,983.13
40,983.13 155,SS3.13 196,966.26
3.'$,826,88 38,826,88
38,826,88 158,826,88 197,653.76
36,576.88 36,576.88
36,576.88 161,57(U~8 198, 1 5:~, 76
34,233,13 31,233.13
34,233,13 164,233.13 198,'166.26
31,795,63 31,795.63
31,795.63 166,795.63 198,591.2G
29,264.38 28,264.38
29,264.38 169,264.38 198,528,76
26,639,38 26,639.38
26,639.38 171,639.38 ]98,278.76
23,920.63 23,920.63
23,nO.63 173,920.63 197,841.26
21,108.13 21,108,13
21,108.13 181,108,13 202,216.26
18,008,13 18,008,13
18,008.13 183,008.13 201,016.2G
14,811.25 14,811.25
14,811.2;:; 11;9,811.25 20.1,622.50
11,355.00 11,355.00
11,355.00 191,355,00 202,710.00
7.800,00 7,800,00
7,800,00 197,800,00 205,600.00
4,000,00 4,000.00
4,000,00 204,000,00 208,000.00
$796,303.15 $3,o3G,30~,.15
09/19/2000
0210112007
08/011 Z007
0210112008
08/01/2008
0210112009
08/0112009
0210112010
08/0112010
0210112011
08/0112011
02/0112012
08/0112012
02/0112013
08/0112013
02/0112014
08/0112014
0210112015
08/0112015
0210112016
08/0112016
02101/2017
08/0112017
02/0112018
08/0112018
021011201 B
08/01/2019
0210112020
08/0112020
0210112021
OS/01/2021
02101/2022
Total
110,000.00 3,750%
115,000,00 3.750%
120,000.00 ~q50%
125.000,00 3.750%
130,000,00 3.750%
135,000.00 3.750%
140,000,00 3.750%
145,000,00 3.750%
150,000,00 3.750%
160,000.00 3.875%
165,000,00 3.S75%
175,000.00 3.950%
180,000.00 3,950%
1 ~lO,oOO,OO 4000%
200,000.00 4.000%
$2,2.10,000,00
Yield Statistics
Bond Y car Dollars".., ............" ."" ..".."" ,.,., ..".." ,. .",. .... ....,., ,'.... ,...", ..................,.... .".. ..... ..,..,.."",....""',, ,.... ." ..... ....., .".."... "... ...',...,...',
Avera)1,e Life.......... ..,................ ..... ......".. ..... ........ ......,.... ,...... ...... ......' ........... ,.. ......... ..... ..... ..... ...,"'...,'" .......... .......... ........."... "... ,.. ......
A vera)1,e Cou pall..,....................... ...... ....... ....".... ....,............. ...""...... ..... ..... ..................,...., .............. ......... .......'......., ",. .... ...'" ....,.. ,....."....
$20,486,33
9,146 Years
3,8869%9%
Net Inlerest Cost {NICI.."...........,........,"',......,..,.......,.................,..,....,..,.............,.............,
3,994214S%
1.0118191%
3.B~H7575%
4,1585073%
True In\crest Cost {TICI., ".., ".... ....... ,...........", ...,...."'..,..... ..... ...... .....,,, ..... "... ...... ," "'.. ....,...., .......,......." " ."" "...." ........................... ,.........
lJond Yield for Arbilra:.;e l\nposes,..,,,, "..., ........' ..".. ...."" ..." "." ".... ."............'" ,...........,"'..,.." ......... ....... .... ...., ...", ........,.. ......,..... .."."". ,.... "".
AliI ncl usivc Cost (AI C). "... ..." ....... '.."',....., ,....... ....... ...."" ..... ........... ...... ....... ..... ......"........." ........" ."........... ....,....., .....,..... ......, ...... "......"
IRS Form 8038
Net Interest Cost.".,... .,........ .." ..... ......" ....,.. .....",....., ,.... "..." ...,.. ",..".... ..",....,"'..,..""...." ".",.""", '..,,'...... ".'" "..." ".." "'" ''''
\Vei:.;hted Average Maturity.., ...... ........ ..... ....."'....." .............. ..... ..". ,,,...., ".... .".. ..... ..,.. ......,..... ......,...., .."'......." "........ .......... ........... ........... .....
3,8754695%
9.139 Ycurs
&r06S2.97H.H(:OSwrKtJ'v J SI^,G~LL'J'UIlPOSC / $/:?2/2(1'f}G / 12::151-'.14
Ehlers & Associates, Inc.
Leaders in Public Finance
Page 2
,f
..-JJ
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,.- -';'4" . e
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<'J~:"1 G'~~' '~~-",
P::'
L~ l",.
, ~..-:.;; , .
" <,vl1 ~
City of Hutchinson, Minnesota
Results of Bond Sa Ie
August 22, 2006
~
$2,210,0000 General Obligation
Water Revenue Bonds, Series 2006C
Harris, N.A.
Low Bidder
True Interest Cost
4.0162%
Number of Bids
Rating
Range of Bids
7
Reconfirm Moody's "A2"
4.0162% - 4.1639%
Total Debt Service
Estimated
Results of Sale
Principal Amount
Discount Allowance
True T nterest Cost
Coupon Ra[es
Interest Cost
Issue COSLS
Bid
$ 2,210,000
$ 26,520
4.729%
3.95-4.80%
$931,910
$25,000
$ 2,210,000
$23,978
4.01 62%
3.75 - 4.00%
$788,203
$24,805
Term Bond Option
Closing Date
September 19,2006
Attach ments
. Bid Tabulation
. Updated Debt Schedule
. Bond Buyer Index
.
EHLERS
& ASSOCIATES INC r
3060 Centre Pointe Drive
Roseville, MN 55113-1105
Phone: 651-697-8500 Fax: 651-697-8555
ll>l~
BID TABULATION
$2,210,000 General Obligation Water Revenue Bonds, Series 2006C
CITY OF HUTCHINSON, MINNESOTA
SALE: August 22, 2006
AWARD: HARRIS NA
RATING: AMBAC Insured (Moody's Investors Service, Inc. "Aaa")*
UNDERLYING RATING: Moody's Investors Service, Inc. "A2"
BBI: 4.39%
NAME OF BIDDER
PRICE
MATURITY
(February 1)
RATE
REOFFERING
YIELD
NET
INTEREST
COST
TRUE
INTEREST
RATE
$2,188,13100 $810,071.09 4.0162%
HARRIS N.A.
Chicago, Illinois
FTN Financial Capital Markets
Isaak Bond Investments Inc.
The Bankers Bank
2008
2009
2010
2011
2012
2013
2014
2015**
2016**
2017***
2018***
2019****
2020****
2021*****
2022*****
PIPER JAFFRAY & CO.
Leawood, Missouri
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
*Ambac insurance purchased by Harris N.A.
3.750%
3.750%
3.750%
3.750%
3.750%
3.750%
3.750%
3.750%
3.750%
3.875%
3.875%
3.950%
3.950%
4.000%
4.000%
3.750%
3.750%
3.750%
3.750%
3.750%
3.750%
3.750%
3,800%
3.800%
3.875%
3.875%
3.900%
3.900%
4.000%
4.000%
**$295,000 Term Bond due 2016 with mandatory redemption in 2015
***$320,000 Term Bond due 2018 with mandatory redemption in 2017
*"**$350,000 Term Bond due 2020 with mandatory redemption in 2019
*****$390,000 Term Bond due 2022 with mandatory redemption in 2021
3.520%
3.540%
3.600%
3.640%
3.680%
3.700%
3.720%
3.780%
3.780%
3.880%
3.880%
3.950%
3.950%
4.000%
4.000%
$2,184,674.95 $812,582.06 4.0335%
+)
EHLERS
& ASSOCIATES INC
L..
3060 Centre Pointe Drive, R05cville, MN 55113
651.697.8500 fax 651.697.8555 www.ehlers-inc.com
Otfic"5 in RV5evill", MN Bruukfield, WI alld Lisle, IL
$2,210,000 General Obligation Water Revenue Bonds, Series 2006e
City of Hutchinson, Minnesota
Page 2
NAME OF BIDDER
PRICE
UMB BANK, NA
Kansas City, Missouri
NORTHLAND SECURITIES, INC.
Minneapolis, Minnesota
BERNARDI SECURITIES, INC.
Chicago, Illinois
NORTH AMERICAN CAPITAL MARKETS
Minneapolis, Minnesota
CITIGROUP GLOBAL MARKETS, INC.
Chicago, Illinois
UBS INVESTMENT BANK
Dallas, Texas
CRONIN & CO., INC.
Minneapolis, Minnesota
..;
MATURITY RATE REOFFERING
(February 1) YIELD
2008 3.700%
2009 3.700%
2010 3.700%
2011 3.700%
2012 3.700%
2013 3.700%
2014 3.750%
2015 3.750%
2016 3.800%
2017 3.850%
2018 3.900%
2019 3.900%
2020 4.000%
2021 4.000%
2022 4.050%
2008 4.000%
2009 4.000%
2010 4.000%
2011 4.000%
2012 4.000%
2013 4.000%
2014 4.000%
2015 4.000%
2016 4.000%
2017 4.000%
2018 4.000%
2019 4.000%
2020 4.000%
2021 4.050%
2022 4.100%
2008 4.000%
2009 4.000%
2010 4.000%
2011 4.000%
2012 4.000%
2013 4,000%
2014 4.000%
2015 4.000%
2016 4.000%
2017 4,000%
2018 4.000%
2019 4.000%
2020 4.000%
2021 4.100%
2022 4.100%
NET
INTEREST
COST
TRUE
INTEREST
RATE
$2,183,48000 $815,764.17 4.0486%
$2,199,237.60 $826,213.90 4.0873%
$2,198,827.65 $827,988.68 4.0962%
$2,210,000 General Obligation Water Revenue Bonds, Series 2006C
City of Hutchinson, Minnesota
Page 3
NAME OF BIDDER
MATURITY
(February 1)
RATE
REOFFERING
YIELD
PRICE
NET
INTEREST
COST
TRUE
INTEREST
RATE
WELLS FARGO BROKERAGE SERVICES, LLC
Minneapolis, Minnesota
GRIFFIN, KUBIK, STEPHENS & THOMPSON,
INC.
Chicago, Illinois
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
3.750%
3.750%
3.750%
3.750%
3.750%
3.750%
3.750%
3.875%
4.000%
4.000%
4.000%
4.000%
4.050%
4.1 00%
4.150%
3.875%
3,875%
3.875%
3.875%
3.875%
3.875%
3.875%
3.900%
3.900%
4.000%
4.000%
4.100%
4.100%
4.100%
4.100 %
$2.186,795.00 $831,585.88 4.1224%
$2,184,931.93 $838,945.19 4.1639%
Hutchinson, MN
$27210;,000 G.G. ~7/er Revelwe Bonds;> Series 2006C
FINAL
Sources & Uses
Dated 09/19/2oof: I Delivered 09/19/2006
Sources Of Funds
Par Amount of Bonds,.. ..... ......... ..... ..... ........ .... .........,..... ................................................. ......... ..... ....... ,............., ................. ............. .... ........
Reoffering Premiu III ...... ..... ........ ........ ..... ...... ..... ....... ........ .................. ........ ..... ........... ......... .... ......... ............... ........................ ..... ................
Esllmated Interest Eamin:z;s - Construcllon fund........................ ......,........"................ ..... ............................................... ........................ ........
Total Sources........................ .......................... ........................................................................................................................... ..............
Uses Of Funds
Total Unden"riter's Discotml (0.565%) ..... ,.... ............... ........ ........... ............. ................ ......... ..... ........ ......... .......... ....... ....... .............. ...... .......
Costs of Issuance.......... .............. .......... ............. ............ .................. ....... ......... ........ .................. ............ ................. ................... ..... ...........
Gross Bond Insurance Premium ( 38.4 bp) .......... ............................ ..... .............. ........................ ..........................., ..................,................... ....
Deposit 10 Project Construction fu nd,.... ..... ............................................... .....,..,.........................,................. ..... ..... .............. ................... ,.......
Total Uses......................................... ................................. ..... ................... .............. ........................ ......................................................
.xrU(,'SJ.L.,y~}il1 (.0 lVuta f,,' ! .)IN(,'U'I'UKlVSE I lS/:!2/Z0t..J6' I IZ:35 J?lf
$2,210,000.00
2,10&.80
30,000.00
S2,242, 1 08.80
12,477.80
24,805.00
11,500.00
2,193,326.00
$2,242,108.80
Ehlers & Associates, Inc.
Leaders in Public Finance
Page 1
Hutchinson, MN
$272107000 G.o. Waler Revel1ue Bonds7 Series 2006C
FINAL
Debt Service Schooule
Date
Principal
Coupon
Inlerest Total P+] Fiscal Total
31,148.33 31,148.33 31,148.33
42,4 75.00 42,47S00
12,175.00 152,475.00 194,950.00
40,412.50 40,4 ]2.50
40,412.50 15ti,412.50 ]~5,1$25.00
38,256.25 38,256.25
38,256.25 15:~,256.25 191,512.50
36,100.00 36,100,00
36,100.00 ]56,]00.00 ]92,200.00
33,850.00 ?,3,850.00
33,850.00 ]58,850.00 If) Z, 700.00
31,506.25 31,506.25
31,506.25 161,506.25 193,0] 2.50
29,068.75 29,068.75
29,068.75 lB9,0r,S.75 Hlg,]~750
26,113.75 26,443.75
26,443.7[; ]71,443.75 197,887.50
23,725.00 23,725.00
23,725,00 173,725.00 197,450.00
20,912.50 20,912.50
20,912,50 175,912.50 1%,825.00
17,909.38 17,909.38
] 7,~09.38 182,909.38 200,818.76
14,712.50 14,712.50
14,712,50 184,712.50 199,425.00
11,355.00 11,355.00
11,355.00 191,355.00 202,710.00
7,800.00 7,800.00
7,800.00 ] 97 ,SOO.OO 205,600.00
4,000.00 4,000.00
4,000.00 204,000.00 208,000.00
$788,202.09 $2,~)98,202.0~l
09/19/2006
02/0] /2007
08/0112007
02/01/2008
OSlO 1/2008
02/0]12009
08/01/2009
02/0]/2010
08/01/2010
02/0]/201 ]
08/0]/2011
02/0 ]/2012
08/01/2012
02/0]/2013
08/0112013
02/01/2014
08/01120]4
02/01/2015
08/01/2015
02/01/201 G
08/01/2016
02/0112017
0.'\/01/7.017
02/01/2018
08/01/2018
OZlO1/20l9
08/01/2019
02/01/2020
08/01/2020
02/01/202]
08/011202 ]
0210112022
TOlal
] 10,000.00 3.750%
115,000.00 3.750%
115,000.00 3.750%
120,000.00 3.750%
125,000.00 3.750%
130,000.00 3.750%
140,000.00 3.750%
145,000.00 :~. 750%
150,000.00 3.750%
155,000.00 3.875%
165,000.00 3.875%
170,000.00 3.950%
180,000.00 3.950%
190,000.00 1.000%
200,000.00 4.000%
$2,210,000.00
Yield Slatistics
Bond Year Dollars........... ........ .............. ....,........... ..00......... ............ ......00.......... ...... ................. .......... ....... ...."...... ..... ............ ....... ...... ..00.....
Ave ra,'l,e Life... .................. ........ .............. ....,.......... ...... ,................... ............. ........... ................. .......... ........................ ............ ....... ..........
Ave ra:t,e Coupon....... ...... ................. .............................. ....... ......... .....,....... ..... ...... ..... ........ .............. ...... .... ..... ........ ...... ..... .......... ..... ..........
$20,275.33
9.174 Ycars
3.8874926%
Net Interest Cost (NIC). ........ ............ ........ ........ ............. ................ ...... ..... ........... ............... ........,..... ....... ..... .......00... ..... ..... ................... ....... .
True Interest Cost (TIC) ..... ........ ...... ....... ,....... ....... ........... '..... ....... ...................... ..... ......... ...... ,............................. ............. ......... ..... ............
Bond Yield for Arbitrage Purposes............. ............. ........ ........... ...,. ........................ ..... ......... ............,.. .............. .......... ..... ................ ......... ..........
Alllne lusivc Cost (AI C).......... ............ ......... ............. ...... ................,..... ....... .........., ...... ............... ....... ...... ........... .......... .......... .............. .......
3.9953528%
4.01623~O%
3.939:5:536%
4.1709578%
IRS Form 8038
Net Inlerest Cos\. uu.. _ u. u .m....... u u................... ............................. ............ .......... ........ ............... ...... ....... ....... ..... ..... ....... ..... ..00........ .......
Weigh led Avern;;;e Malll rit y.. ..... ......., ....... ......... .......... ........00.... .....,.... .......... ......... ..... ................... ......... ......... ............. ......... ...... ............ ....00...
3.87626&9%
9.168 Ycars
.xr(}6SJ.5D9,H~ l~dlcrA' I $fl\'(;U:rt.JRIt,1Sl: I ..,;/2Z/ZClO{i / 12.-35FAI
Ehlers & Associates, Inc.
Leaders in Public Finance
Page 2
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CITY OF HUTCHINSON
MEMO
Finance Department
August 17, 2006
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL, FINANCE DIRECTOR
SUBJECT: LIABIITY COMPREHENSIVE INSRUANCE COVERAGE
A summary of the renewal of our 2006- 2007 liability, property,
and comprehensive coverage insurance policy is being prepared and
we enclosed an analysis of the city's $25,000 deductible option.
Jeff Borkenhagen, Insurance Planners Agent, will be in attendance
to answer any questions regarding the policy renewal with the
LMCIT (League of Minnesota Cities Insurance Trust) .
Action Requested
If all questions on the renewal are answered it would be
requested to have City Council approve the renewal and the
deductible as presented.
H:\DOC\City counci2 memo l.doc
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City of Hut.on
Properly & Casualty
DeductIble Analysis
loss Valued as of June 30, 2006
&1.
2000-2004 5 Y~ar
Deductible Analvsis 7f1/1999 71112000 71112001 7/112002 1/112003 7/112004 71112005 Total ~
Total Incurred Loss < $5,000 42,831 34,652 28,915 19,707 10,088 17,705 11,693 111,068 22.214
Total Incurred Loss <: $10,D<XJ 71,401 45,636 44,665 25,997 15,088 24,113 16,693 155,499 31,100
T otallncurred Loss <: $15,000 91,401 51,290 54,250 30,997 20,088 29,113 21,693 185.738 37,148
Total Incurred loss <: $25,000 118,735 61,290 64,250 40,997 30,088 39,113 28.694 235.738 47,148
Loss Is developed for inflation to provide a ~tter indicator of projected 105s. 2000-2004 5 Year
Trend (Inflation) 1.27 123 1.19 1.16 1.13 1,09 1,06 Total Average
Trended Total Incurred Lo:;s < $5,000 54,256 42,617 34,526 22,846 11,354 19,347 12,405 130,691 26,138
Trended Toml Incurred Loss < $10,00'J 90,449 56,126 53,333 30,138 16,982 26,349 17,710 182,927 36,585
Trended Total Incurred Loss < $15,00'J 115,784 63,oao 64,7n 35,934 22,609 31,812 23,014 218,213 43,643
Trended Total Incurred Loss <: $25,0CI0 150,410 75,379 76,718 47,527 33,864 42,740 30,442 276,227 55,245
Deductible
Deductible CredIt (LMClT)
Geneml Li2lbitrty (Reinsurance charge
Is removed)
7111200344 ~11cv Denod 711 {2004-O5 Ie nod 711f2006-06 oollcv perIod 7/1f2{10S'{)7oolic riod
Ful~ Fully FUlly Fully
25,000 10,0Cl0 Insured 25,000 15,000 10000 5.000 Insured 25,000 15000 10,000 5,000 Insured 25,000 15,000 10,000 5,000 Insured
0.375 0.245 0.375 0.310 0255 0.182 0.375 0.310 0255 0.182 0.375 0.314 0_260 0.187
130,184 157,262 208,294 127,166 140,447 151,482 166,531 203,466 143,511 158,499 170,953 187,936 229,618 71,410 78,340 84,495 92,888 114,255
0.375 0.245 0.375 0.310 0.255 0.182 0.375 0.310 0255 0.182 0.375 0.314 0.260 0.187
33,869 40,914 54,190 39,915 44,084 47,547 52,271 63,864 48,030 53,046 57,214 62,898 76,848 46,BS6 51,403 55,442 60,949 74,970
0.375 0245 0.375 0.310 0.255 0.182 0.375 0.310 0.255 0.182 0.375 0.314 0.260 0.187
15,147 18.298 24,235 18,368 20,286 21,880 24,054 29,389 18,483 20,413 22,017 24,205 29,573 14,108 15.477 16,693 18,351 22,573
179,200 216,474 286,720 185,449 204,818 220,910 242,856 296,718 210,024 231,959 250,184 275,039 336,038 132,374 145,220 156,629 172,188 211,798
107,520 70,246 111,269 91,901 75,809 53,862 126,014 104,079 85,854 61,000 79,424 66,579 55,169 39,611
30,088 15,088 39,113 29,113 24,113 17,705 28,694 21,693 16,693 11,693
55,245 43,643 36,585 26,138
77 432 66,168 72157 62788 51,696 36,167 97 320 82 386 69,161 49,307 24179 22,936 18,584 13,472
Deductible Credit (lMCrT)
Property
Deductible Credit (LMCIT)
Automobile Liability (Excludes Ptr'l~ical
Damage)
Total PremIum
Pramlum Savings
Incurred Deductible Cost ~5 of 611106
5 Year Average Developed Loss within
the Dsductlble
NetS2Ivings
By selectlng the $25,CXX} Deductible in 2003, 2004 and 2005 the Ctly of Hutchinson has saved approximately $245,000 wnen compared to a fully Insured (no deductible) option.
By selectIng the $25,000 Deductible In 2003, 2004 and 2005 the City of Hutchin50n ha~ saved approximately $45,000 when compared to" $10,000 deductible option.
Although not shown on this page, the City saved approximately $120,000 In 2001 and 2002 by selecting the $25,000 deductible over 21 fully Insured option.
Thera Is still one opan claIm resarvoo at $24,350 In 2001, thus recommend keeping $24,350 as an accrual for tha1 period.
The deductible savings c:I nearly $1oo,()(X) from 2005 slloukl be accrued as thera may be some development of loss in that period. Even if the loss does not develop, the accrual can be used to protect against adverse loss In 2006.
Deductibl-e Recommendation: The deductlble Is applicable to the Property, General LIability, and AutomobHe L1ablllty Insurance.
The $25,000 deductlble continues to offer the greatest profected savings of the various options.
Recommend ourchaslna the $25 000 oar occurrencel$125 OCIO aaareoata deductible ootlon
The total S8V1na~ In 2006 of $79 424 should be accrued to pay fOf toss undel' th~ deductible. It Is lmport!lnt to keep In mind
the 5 Year Average Developed Loss of $55,245 Is low 50% of the time and hIgh 50% of the time.
The 5 Year Average Developed Loss includes the experience for both the UtIlity 21nd City whereas the premium savings Is only fO( the City. Effective January 1,2006 the Utility purchased its insurance incklpendently.
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6 06 O~ Arlalym_:ds2006 Oed Arlal
City of Hutchinson
. Subiect of Insurance 2004-05 2005-2006 2005-2006 2006-2007 2006-2007 2006-2007
LMCIT LMCIT Citv Onlv LMCIT Chan1!e Percenta1!e
Property 39,915 48,030 48,030 49,357 1,327 2.76
Limits: 40,721,754 49,601,301 49,601,301 63,669,530
Rate per (OO's): 0.09801 0.09683 0.09683 0.07752
Deductible 25,000 25,000 25,000 25,000
Inland Marine 17,133 20,797 19,058 23,383 4,325 22.69
Limits: 3,216,436 3,945,774 3,488,153 5,129,125
Rate per (OO's): 0.43999 0.44999 0.44999 .43999
Deductible: 500 500 500 500
Boiler & Machinery 7,524 9,234 9,234 10,330 1,096 11.87
Fidelity Bond (Performance) 3,129 3,501 3,501 3,501 no change
Limit 300,000 500,000 500,000 500,000
Crime 100,000 Included @No Charge
Automobile 49,639 50,840 43,035 45,321 2,286 5.31
$1,000,000 CSL $1,000,000 $1,000,000 $1,000,000 $1,000,000
. Liability Deductible 25,000 25,000 25,000 25,000
Comprehensive Deductible: 500 500 500 500
Collision Deductible 500 500 500 500
General Liability 137,511 176,496 116,918 85,289 (31,629) (27.05)
Inverse Condemnation Included Included Included Included
Public Officials Liability Included Included Included Included
$1,000,000 CSL $1,000,000 $1,000,000 $1,000,000 $1,000,000
Liability Deductible: 25,000 25,000 25,000 25,000
Liquor Liability 12,435 8,518 8,518 9,521 1,003 11. 78
Receipts 4,000,000 3,750,000 3,750,000 4,231,500
Rate/$100: 0.300 0.227 0.227 0.225
Limit of Liability: 1,000,000 1,000,000 1,000,000 1,000,000
Airport Liability 4,600 4,600 4,600 4,600 no change
Limit of Liability 5,000,000 5,000,000 5,000,000 5,000,000
Hangerkeepers Liability: 1,000,000 1,000,000 1,000,000 1,000,000
Open Meeting Law Defense 2,530 2,729 2,729 1,231 (1,498) (54.89)
Per Lawsuit Per Official 50,000 50,000 50,000 50,000
. Agmt Term Agg Per Official 50,000 50,000 50,000 50,000
Total 274,416 324,745 255,623 232,533 (23,090) ( 9.03)
LMCIT Premium Only 254,252 316,644 247,522 224,432 (23,090) ( 9.33)
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L~SURANCE
PI. \'\~EnS
ep.O, Box 68 . 135 Third Avenue Southeast
Hutchinson, Minnesota 55350
Street $ 7,715
Parks $ 3,147
Non-Owned & Hired $ 48
City
City
Liquor
Fire Dept.
Street & Road
City
.
City
Liquor Store
Library
Open Meeting Law
$23,383
$48,433
$ 233
$ 685
$ 755
$7 ,348
$21,212
$ 1,827
$ 1,020
CITY OF HUTCHINSON
2006 - 2007 Premium Breakdown
AUTOMOBILE INSURANCE
Police
Fire
City
Compost Dept
$ 7,679
$11,601
$ 5,153
$ 6,095
Engineering
Waste Water
Water Dept
TOTAL
TOTAL
$ 1,067
$ 2,119
$ 697
$45,321
$23,383
Pool $ 346
Composling &
Pelletizing $13,879
TOTAL
Airport
TOTAL
$75,827
$ 126
$ 9,462
Compost Dept $ 4,612
TOTAL $49,357
TOTAL
$ 1,231
City - 1nc1ndes all locations. Does not cover Utility, Production Equipment, Hospital or Nursing Home,
Liquor Hutch
AIRPORT LIABILITY
.
BOND - Fidelity
INLAND MARINE
GENERAL LIABILITY
Civic Arean & Roo Center $ 3,681
Independent Contractors $ 1,107
Attorney (1) $ 366
Water $ 6,342
PUBLIC OFFICIAL
Hospital
$1,988
PROPERTY
Water Department
Waste Water
Fire Department
$ 4,241
$12,703
$ 3,742
OPEN MEETING LAW
$1,231
BOILER COVERAGE
LIQUOR LIABILITY
$ 9,521
$ 4,600
$ 3,501
TOTAL PREMIUM OF ALL POLICIES
Telephone 320-587-2299
1-800-535-1669
Fax 320-587-0808
TOTAL
TOTAL
TOTAL
TOTAL
$10,330
$ 9,521
$ 4,600
$ 3,501
$232,533
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PUBLIC WORKS GROUP
Engineering. Streets & Alleys. WaterlVVastewater
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TO: Mayor and City Council
FROM: John Rodeberg, Public Works Director
RE: Discussion of McLeod County/City of Hutchinson Flood Restudy
DATE: August 17,2006
Robert Collett, the Area Hydrologist for the Department of Natural Resources, would like to talk to
the City Council about the upcoming update related to FEMA' s Flood Study for McLeod County and
the City of Hutchinson. Mr. Collett obtained funding to complete this work, but would like support
services from the City in terms of access to GIS and flood simulation modeling data that the City has
. completed. Additional surveying work in specific areas may also be requested.
Tbis partnership effort with the DNR and FEMA will help created an updated Flood Control study
that will be both more accurate and more accessible (by making it available digitally instead of
individually printed "panels"). This product will be of significant value to the City of Hutchinson,
and we would recommend supporting Mr, Collett's efforts.
cc: Kent Exner - City Engineer
John Olson - Public Works Superintendent
Rebecca Bowers - Planning Director
Tom Kloss - IT Director
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MEMORANDUM
DATE: August 16, 2006
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW NEW
DISCOVERIES MONTESSORI TO OPERATE OUT OF CLASSROOM
TRAILERS AT THE MCLEOD COUNTY FAIRGROUNDS.
ReQuest:
The applicant is requesting approval of a conditional use permit to allow operation of an
elementary Montessori charter school at the McLeod County fairgrounds. The applicant
proposes to place four portable classroom units on the northwestern comer of the fairgrounds
as a temporary solution until a more permanent location can be found. Details and analysis
on the proposed use are contained in the attached staff report and shown on the attached
site plan and narrative.
PlanninQ Commission MeetinQ:
The Planning Commission held a public hearing and considered the request at their August
15, 2006, meeting, There were several interested parties and residents who attended the
public hearing for this item,
Planning Director Bowers stated that the site plan was not received until Friday, August 11th,
so the plans were not reviewed by necessary staff prior to writing the staff report. A draft
resolution with additional conditions was presented to the Commission at the meeting.
Several staff met with the applicant on site on Thursday, August 10th and have been working
with the school to identify and resolve remaining site issues such as access to water, sewer,
electrical services, fire protection, and engineering requirements.
Several residents from the subdivision to the west spoke regarding their concerns on the
location of the proposed school and concerns about their loss of view, disturbance from noise
and activity on the site, The applicant commented that noise would be contained to lunch
recess and the arrival/departure of students. The Commission discussed other possible
locations on the site and what type of screening could be provided to provide some buffering.
The applicant said they would work to develop a berm to screen the facility from the residents
to address their concerns,
The Commissioners asked several questions regarding the operation of the school, such as
how many students would attend, where outdoor play areas would be, and how emergency
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Planning Commission
Finding of Fact - July 18, 2006
Rezone - 255 and 287 Hwy 7 East
Page 2
shelter would be provided. The applicant stated 80 students are currently planned for the
three trailers, with 30 additional students planned for the fourth trailer to be added for
expansion, The outdoor play areas have not been determined at this time, Emergency
shelter would be in existing fairgrounds buildings,
At the meeting, the applicant advised the Commission that they will be revising their site plan
as they show an incorrect location and setback from the property line shown. They would
also reduce the amount of parking on the site as there is currently more identified on the site
plan than is required by the City or needed by the school. They would propose to move the
trailers and parking further east, which would allow a larger setback from the homes.
The Commission recommended that the applicant meet with the neighbors to develop a plan
to provide screening between the homes and the proposed school and present it to the City
Council.
Recommendation:
. The Planning Commission unanimously recommended approval ofthe conditional use
permit with the recommendations, findings and conditions as stated in attached
Resolution #13020.
As a revised site plan was not received in time to be included in the Council report, the
applicant will provide an updated site plan for the Council meeting. The revised site
plan date will need to be added to the attached resolution.
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RESOLUTION NO. 13020
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW OPERATION OF
A MONTESSORI CHARTER SCHOOL AT THE MCLEOD COUNTY FAIRGROUNDS
LOCATED AT 860 CENTURY AVENUE S.W.
\Vhereas, New Discoveries Montessori charter school, has requested approval of a conditional use permit
to operate a charter school on the McLeod County Fairgrounds property. located at 860 Century Avenue
S, W" legally described as follows:
Lot 3, Block I Fairgrounds Addition
Whereas, the Planning Commission has held a public hearing on August] 5,2006 on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the
surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the
request, subject to the findings and conditions stated,
The City Council has considered the recommendation and findings of the Planning Commission and
hereby docs recommend approval of the conditional use permit, subject to the following findings and
conditions:
.
I, The City Council has considered the recommendation of the Planning Commission and the effect
of thc proposed use on the health, safety, and welfare ofthe occupants ofthe surrounding lands,
existing and anticipated traffic conditions, and the effect on values of properties in the
surrounding area and the effect of the use on the Comprehensive Plan, subject to the conditions
stated,
2, The Council has determined that the proposed use is in harmony with the general purpose and
intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below
are met.
3, A conditional use permit is approved to allow placement of four classroom trailers as shown on
the site plan received by the City on August] 7, 2006.
4, Screening is required between the homes to the west and the school buildings and parking. The
applicant shall meet with the neighbors to determine their concerns and address the buffering
concerns with berming and landscaping,
5, A minimum of 6" of gravel placed on suitable subgrade materials is required for parking and
driving surface. Handicapped parking areas shall be adequately designated and identified with
signage and/or approved markings, Design, specifications, and layout to be approved by City
Engineer.
6, All drainage must be contained on the fairgrounds site and diverted to existing storm water
collection facilities,
7, The applicant shall identify size and location of sanitary sewer and water services,
8, Due to preliminary status of the plans, a final review is required prior to issuance of certificate of
occupany,
9, A fire hydrant is required near the trailers and shaU be no more than 6' from the road surface and
must be protected from vehicle impact. The location and specifications shall be approved by the
Fire Chief.
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Resolution 13020
Conditional Use Permit
Classroom Trailers at the McLeod County Fairgrounds
August 22, 2006
Page 2
] 0, Details and placement of lighting shall be provided prior to installation, All lighting shall be
shielded from adjacent properties,
] I, Sign pennits are required prior to installation and shall meet the requirements of the Zoning
Ordinance,
]2, Building pennits are required prior to construction,
Adopted by the City Council this 220" day of August, 2006,
A TrEST:
Gary D. Plotz
City Administrator
Steven W, Cook
Mayor
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RESOLUTION NO. 13020
RESOLUTION APPROVING A CONDITIONAL USE PERl\ilT TO ALLOW OPERATION OF
A MONTESSORI CHARTER SCHOOL AT THE MCLEOD COUNTY FAIRGROUNDS
LOCATED AT 860 CENTURY AVENUE S.W.
Whereas, New Discoveries Montessori charter school, has requested approval of a conditional use permit
to operate a charter school on the McLeod County Fairgrounds property, located at 860 Century Avenue
S,W" legally described as follows:
Lot 3, Block I Fairgrounds Addition
Whereas, the Planning Commission has held a public hearing on August 15,2006 on the request and
considered the eflects of the proposal on the health, safety, and welfare ofthe occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the
surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval ofthe
request, subject to the findings and conditions stated.
The City Council has considered the recommendation and findings of the Planning Commission and
hereby does recommend approval of the conditional use permit, subject to the following findings and
conditions:
1. The City Council has considered the recommendation of the Planning Commission and the effect
ofthe proposed use on the health, safety, and welfare of the occupants of the surrounding lands,
existing and anticipated traffic conditions, and the effect on values of properties in the
surrounding area and the effect of the use on the Comprehensive Plan, subject to the conditions
stated.
2, The Council has determined that the proposed use is in harmony with the general purpose and
intent ofthe Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below
are met.
3. A conditional use permit is approved to allow placement of four classroom trailers as shown on
the site plan received bv the City on August (ihsertclate) . 2006,
4, Consideration should be given to providing some buffering between the homes to the west and
the school buildings and parking,
5, A minimum of 6" of gravel placed on suitable subgrade materials is required for parking and
driving surface, Handicapped parking areas shall be adequately designated and identified with
signage and/or approved markings. Design, specifications, and layout to be approved by City
Engineer.
6, All drainage must be contained on the fairgrounds site and diverted to existing storm water
collection facilities,
7. The applicant shall identify size and location of sanitary sewer and water services.
8, Due to preliminary status of the plans, a final review is required prior to issuance of certificate of
occupany,
9, A fire hydrant is required near the trailers, The location and specifications shall be approved by
the Fire Chief.
10. Details and placement ofJighting shall be provided prior to installation. All lighting shall be
shielded from adjacent properties.
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Resolution 13020
Conditional Use Permit
Classroom Trailers at tbe McLeod County Fairgrounds
August 22, 2006
Page 2
II. Sign permits are required prior to installation and shall meet the requirements of the Zoning
Ordinance.
12, Building permits are required prior to construction.
Adopted by the City Council this 22"" day of August, 2006,
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
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DIRECTORS REPORT - PLANNING DEP ARTlVIENT
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To:
Hutchinson Planning Commission
From:
Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Dan Sexton, Judy Flemming, Jean
Ward, John Rodeberg, P.E., Kent Exner, John Webster, John Olson, Lenny Rutledge, Kyle
Dimler, Mark Schnobrich, Marc Sebora,' Gary Plotz, Ken Merrill, JimPopp, Dan Hatten,
Dick Nagy, Rebecca Bowers, and Bonnie Baumetz
Date:
August 11, 2006, for the August 15, 2006, Meeting
Subject:
CONDITIONAL USE PERMIT TO ALLOW OPERATION OF A MONTESSORI
CHARTER SCHOOL AT THE MCLEOD COUNTY FAIRGROUNDS
Applicant:
New Discoveries Montessori Academy. Property owners: McLeod County
Description:
The applicant is requesting approval of a conditional use permit to aIlow operation of an elementary
Montessori charter school at the McLeod County fairgrounds. The applicant proposes to place four portable
classroom units on the northwestern comer of the fairgrounds as a temporary solution until a more permanent
location can be found. Additional information is shown on the attached site plan and narrative.
There was no formal planning staf1 meetmg for this request as the application was reeei ved on August I $\ past
the application deadline and after the staff review meeting was held. However, in order to accommodate the
applicant's short timeline, copies of a sketch plan and building designs were supplied by the applicant and
provided to planning staff and a preliminary review was conducted. Representatives from the Planning and
Building Department, and Fire Department staff met at the site on August 10th with the applicant to review
some of the preliminary concerns raised during the initial review. As the site plan was not provided until
August 11 th, all staff have not been able to review the proposed plans prior to preparation of this report..
Area Map:
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Conditional Use Permit
New Discoveries Montessori Academy
Planning Commission- August 15, 2006
Page 2
GENERAL INFORMATION
Existing Zoning:
IIC Industrial!Commercial District
Property Location:
860 Century Avenue S.W,
Lot Size:
Approximately 80 acres
Existing Land Use:
McLeod County Fairgrounds
Adjacent Land Use:
Single family residential to the west, commercial to the north and east, fairgrounds
property to the south,
Comprehensive
Land Use Plan:
Agricultural Business
Applicable
Regulations:
Sections 154,066 and 154,070 ofthe City Code
SPECIAL INFORMATION
Transportation:
Century Avenue S,W.
Parking:
1,6 spaces per classroom are required, 46 parking spaces are shown on the site plan,
which appears to exceed requirements.
Analysis and
Recommendation:
Approval of a conditional use permit (CUP) is required in order to allow a school to operate in an IIC -
industrial!commercial zoning district. A CUP shall be granted only if evidence is presented to establish the
following:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will contribute
to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
During the on site meeting on August lOth, representatives from the Planning, Building, and Fire Departments,
met to discuss health and safety issues such as water and sewer availability, fIre protection and emergency
access and other outstanding issues, As the closest water and sewer is approximately 600' from the proposed
site, these services will need to be brought to the site. A hydrant will need to be located near the trailers. An
electrical transformer may also be required to provide adequate electrical service.
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Conditional Use Permit
New Discoveries Montessori Academy
Planning Commission- August 15, 2006
Page 3
As a result of the notices maJled to nearby property owners, staff has received calls from adjacent residents to
the west with concerns over the location of the classrooms near their homes. Consideration should be given to
the potential disturbance to these residents from the adjacent parking area and the view of the classroom
trailers. There are a couple trees located along the property line between the residential properties to the west
and the proposed school location, however there is not a substantial buffer. The City could require buffering
with landscaping or fencing, however due to the planned short term use of the site, this may not be a realistic
option for the school.
If the City finds that the request meets the standards to grant a conditional use permit, staff has identified some
preliminary conditions, as follows.
1, The applicant should address the conditional use permit standards to show that the
proposed school would meet these standards and shall not negatively impact the
adjacent residential neighbors, Considerations should be given to providing some
buffering between the homes to the west and the school buildings and parking.
2, A minimum of 6" of gravel is required for parking and driving surface.
3, All drainage must be contained on the fairgrounds site,
4, A fire hydrant is required near the trailers, The location and specifications shall
be approved by the Fire Chief.
5. A complete review has not been conducted on the plans submitted August 11th.
Revisions may be required to meet City requirements,
As noted, all the staff that typically reviews planning applications and building plans have not been able to
review the plans submitted on August 11,2006. Staff will work on this review and expect to have additional
comments and conditions available at the Planning Commission meeting,
Cc: Dave Conrad, New Discoveries Montessori
Richard Grismer, G.E. Industries
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MEMORANDUM
DATE: August 16, 2006
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A SITE PLAN AND CONDITIONAL USE PERMIT TO
ALLOW CONSTRUCTION OF TWO POLE TYPE BUILDINGS LOCATED AT
THE HAT,S. FACILITY, 1400 ADAMS STREET S.E.
Request:
The HATS Joint Powers Board is requesting approval of a conditional use permit and a site
plan for the construction of two pole type storage buildings to be located at the HAT.S.
facility, 1400 Adams Street. One building is proposed for County vehicle storage and the
other would be utilized by the City. Details and analysis on the proposal are contained in the
attached staff report.
PlanninQ Commission MeetinQ:
The Planning Commission held a public hearing and considered the request at their August
15, 2006, meeting, There Commission discussed the placement of these buildings at the
facility and a concern was raised regarding the view of a pole barn structure from Adams
Street. Public Work Superintendent John Olson commented that the locations were
considered however due to various issues related to operations, future building expansions,
drainage, and sand/salt piling in the winter, the other locations were not suitable, He
mentioned that this plan attempted to minimize the affects of drainage and to allow for
maximum usage of the buildings. Mr. Olson discussed that the construction on Hwy. 7 &
Hwy. 15 was allowing for the utilization of access material to construct a berm along Adams
Street to screen the buildings from view.
There were no property owners who made comment or objected to the request. After
discussing the proposal, the Commission recommended approval 5:1 (Aves: John Lofdahl,
Jim Haugen, Lynn Otteson, Farid Currimbhoy, and Chairman Kirchoff. Nav: Robert Hantge).
Recommendation:
The Planning Commission recommended approval (5: 1) of the conditional use permit and
site plan with the recommendations, findings, and conditions stated in the attached
Resolution #13018.
""" ( .\
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RESOLUTION NO. 13018
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW
CONSTRUCTION OF TWO POLE-BARN BUlLDlliGS FOR VEIDCLE STORAGE AT THE
H.A.T.S. FACILITY LOCATED AT 1400 ADAJ'1S STREET S.E.
Whereas, the H.A.T.S, Joint Powers Board has requested approval of a conditional use permit and site
plan to allow construction of two pole-barn type buildings for vehicle storage to be located on property
identified with the address of 1400 Adams Street S,E,., legally described as follows:
Commencing at the southwest comer of said Northwest Quarter, thence South 89 degrees
28 minutes 51 seconds East, assumed bearing, along the south line of said Northwest
Quarter a distance of 943.56 feet to the point of beginning of the land to be described;
thence North 0 degrees 00 minutes 53 seconds West 1105,75 feet to the southwesterly
line of the former right of way of the Chicago, Milwaukee, St. Paul and Pacific Railroad;
thence southeasterly, along said southwesterly line, 1835.44 feet to said south line of the
Northwest Quarter; thence North 89 degrees 28 minutes 51 seconds West, along sa d
south line, 1454,22 feet to the point of beginning,
.
Also that part of the former right of way of the Chicago, Milwaukee, St. Paul and Pacific
Railroad lying in the Northwest
Quarter of Section 8, TO\\'llShip 116 North, Range 29 West, McLeod County, Minnesota,
described as follows:
Commencing at the southwest corner of said Northwest Quarter; thence South 89 degrees
28 minutes 51 seconds East, assumed bearing, along the south line of said Northwest
Quarter a distance of 943.56 feet; thence North 0 degrees 00 minutes 53 seconds West
1105,75 feet to the southwesterly line of said former railroad right of way and the point
of beginning of the land to be described; thence continuing North 0 degrees 00 minutes
53 seconds West 93,54 feet to the southwesterly right of way line of State Highway No.
22; thence southeasterly, along said highway right of way line. 1994,73 feet to said south
line of the Northwest Quarter; thence North 89 degrees 28 minutes 51 seconds West,
along said south line, 126,80 feet to said southwesterly line of the fonner railroad right of
way; thence northwesterly, along said southwesterly line 1835,44 feet to the point of
beginning,
Whereas, the Planning Commission has held a public hearing on August 15, 2006 on the request and
considered the effects ofthe proposal on the health, safety, and welfare of the occupants ofthe
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the
surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the
request.
The City Council has considered the recommendation and findings of the Planning Commission and
hereby does recommend approval of the conditional use permit and site plan, subject to the following
. fmdings and conditions:
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Resolution 13018
HATS buildings -1400 Adams St....eet S.E.
ConditionaJ'L'se Permit and Site Plan Review
August 22, 2006
Page 2
1. The City Council has considered the recommendation of the Planning Commission and the effect
of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands,
existing and anticipated traffic conditions, and the effect on values of properties in the
surrounding area and the effect of the use on the Comprehensive Plan.
2, The Council has determined that the proposed use is in harmony with the general purpose and
intent ofthe Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below
are met.
3. A conditional use permit and site plan is approved to allow construction of two pole-type
buildings for vehicle storage at the RATS. facility,
4. Due to concerns with the suitability of the subgrade materials, paving of the parking areas may be
delayed for at least two years, The City will re-evaluate the condition of the site at the time and
propose a suitable time for paving the parking lot and drive aisles after any necessary soil
corrections.
5. Gas loads and meter placement shall be approved by Hutchinson Utilities,
6. Approval of building permits are required prior to construction.
Adopted by the City Council this 22"" day of August, 2006.
ATTEST:
Gary D. Plotz
City Administrator
Steven W, Cook
Mayor
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DIRECTORS REPORT - PLANNING DEPARTMENT
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To:
Hutchinson Planning Commission
From:
Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Dan Sexton, Judy Flemming,
Jean Ward, John Rodeberg, P.E., Kent Exner, John Webster, John Olson, Lenny
Rutledge, Kyle Dimler, Mark Schnobrich, Marc Sebara, Gary Plotz, Ken Merrill, Jim
Popp, Dan Hatten, Dick Nagy, Rebecca Bowers, and Bonnie Baumetz
(Persons in attendance at Planning Staff Meeting (in bold)
Date:
August 8, 2006 for August 15,2006, Meeting
Subject:
SITE PLAN Al".TJ> CONDITIONAL USE PERlVIIT TO ALLOW CONSTRUCTION
OF TWO POLE TYPE BUILDINGS LOCATED AT THE H.A.T.S. FACILITY,
1400 ADAMS STREET S.E.
Applicant:
H.A.T.S. Joint Powers Board, property owners
Description:
The HATS Joint Powers Board has suhmitted an application for a conditional use permit and a site plan
for the construction of two 'pole type storage buildings to be located at the RA.T.S. facility, 1400 Adams
Street. One building is proposed for use for County storage and is proposed to be 7,000 square feet (140'
x 50'). The other building would be utilized by the City and would be 1 0,500 square feet (50'x 140').
The design of both buildings are similar (refer to attached building plans). The location of the proposed
buildings are shown on the attached site plan.
Area Map:
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Site Plan and Conditional Use Permit
City and County - H.A.T.S.
Planning Commission- August 15, 2006
Page 2
GENERAL INFORMATION
Existing Zoning:
1-2 ( Heavy Industry)
Property Location:
1400 Adams Street S.E,
Lot Size:
21.8 acres
Existing Land Use:
Transportation Facility
Adjacent Land Use
And Zoning:
1-2 along the west, south and east
Agriculture - Outside City Limits to the North
Comprehensive
Land Use Plan:
Industrial
Zoning History:
The HATS facility was completed in December 1995, A Conditional Use Permit
was granted for outdoor storage in January of 1995, Another Conditional Use
Permit was approved in August 1995 for construction of a radio tower on the site
Applicable
Regulations:
Sections 154,123 and 154.169 of the City Code
SPECIAL INFORMATION
Transportation:
Adams Street S.E.
Parking:
The Zoning Ordinance does not specify any parking requirements for vehicle
storage buildings, The closest specified use would be a warehouse, which would
require I space per employee on principal shift or I space per 2,000 square feet.
However, the buildings would be used for the parking of vehicles and would not
add any employees requiring additional parking spaces. The site plans indicates
an area that would provide 42 future parking spaces that could be utilized for the
shared uses on site,
Analysis and
Recommendation:
The Zoning Ordinance requires approval of a conditional use pennit to allow pole barn type construction.
Both buildings would be constructed with a similar design and construction (refer to attached building
plans). The proposed buildings would meet setback and building requirements and allow adequate site
circulation, The location of the County building along the front of the property would also provide some
screening of the uses on site and the future parking area from Adams Street.
The increase in impervious area is approximately OAO Acres for the buildings and 1,20 Acres for the
potential drive/parking areas, However, some ofthis area could currently be considered impervious due
to the existing gravel surface, Thus, the additional pervious area would be just over 1,00 Acre, An
existing retention pond is immediately to the southeast of the proposed improvements, Almost all of the
stormwater runoff from the new infrastructure will be diverted to this pond. At this pond, runoff rate
control and treatment is provided, If a large rainfall event occurs, stormwater is routed through the
retention pond and overland to the very large Creekside pond (larger than 5 Acres). Thus, more than
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Site Plan and Conditional Use Permit
City and Connty - H.A.T.S.
Planning Commission- August 15, 2006
Page 3
adequate stormwater rate control and treatment is provided for the vast majonty of the nmoff from the
additional impervious surface area. A very small amount of the existing runoff from the HATS Facility
building and parking lot may be routed to the Adams Street ditch. This ditch ultimately conveys runoff to
the Creekside Pond also.
At this time, the proposed drive/parking areas are proposed to be graded with recycled asphalt pavement
(RAP), This material compacts to form a driveable surface, Due to concerns with the suitablity of the
underlying subgrade fill materials and relatively flat drainage conditions, it is proposed that the
drive/parking areas not be pavedJor at least two years to incur a minimum of a couple freeze-thaw
cycles, This arrangement would allow for consolidation of the below materials under traffic and ensure
that adequate drainage measures are ultimately installed,
Staff recommends approval ofthe site plan and conditional use permit for construction of the two pole-
barn type buildings with the following recommendations:
I, A conditional use permit is approved to allow construction of two pole-
type buildings for vehicle storage at the H.ATS, facility,
2. Due to concerns with the suitability of the subgrade materials, paving of
the parking areas may be delayed for at least two years. The City will re-
evaluate the condition of the site at the time and propose a suitable time
for paving the parking lot and drive aisles after any necessary soil
corrections.
3. Gas loads and meter placement shall be approved by Hutchinson
Utilities,
4. Approval of building permits are required prior to construction,
Cc:
John Bnmkhorst, McLeod County Engineer
John Rodeberg, Director of Public Works, City of Hutchinson
John Olson, Public Works Superintendent
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. Memorandum
TO:
RE:
Mayor and City Council
Brenda K. EWin~an Resources Director
Amendment to the City Personnel Policy - Sick Leave and Parental/Family
Medical Leave Provisions
FROM:
DATE:
August 17, 2006
.
Attached and on the agenda for August 22, 2006, is Resolution 13025 to amend sections 12 and
14 of the current City of Hutchinson Employee Handbook - Personnel Policy, The amendments
propose to add and/or amend language to these sections to allow and to require eligible City
employees to use accrued sick leave in conjunction with Family Medical Leave (FMLA) in the
event they need to provide care for their spouse or parent with a qualifying serious medical
condition, The current policy language does not allow for the use of sick leave in these
situations, but, does allow the use of sick leave in the event of the employee's own illness and
the illness of a dependent child, whether or not FMLA leave is used,
Under the current policy, if an employee is granted FMLA leave to care for a seriously ill spouse
or parent, they may choose to take the leave, up to the twelve weeks allowed (12), as unpaid time
or opt to substitute any accrued vacation for the unpaid time. At most, a long-term employee is
allowed to carry over a maximum 320 hours or 8 weeks of vacation time from year to year.
Shorter-term employees may only be able to carryover a maximum of 160 or 240 hours. In any
event, when the full FMLA leave may be needed, an employee may be forced to go without pay
for up to 8 weeks of the total leave. For many employees, this would create a significant
financial hardship in addition to what they are dealing with in regards to the serious illness of a
spouse or child.
The Family Medical Leave Act gives employers the authority to allow and to require employees
to use sick and vacation leave if their regular sick and vacation leave policies allow for such use.
It is recommended that the City adopt such a requirement because if the FMLA leave is allowed
to be taken unpaid, the employee remains able to exercise vacation and sick leave options prior
to or after exhausting FMLA leave options causing the employee to be away from work for a
period greater than the 12 weeks allowed by the FMLA. This requirement to use sick time is the
impetus behind amending Section 12 of the policy.
.
If for any reason the City questions the validity of a request for FMLA because of illness, the
City currently and in the future will require that the employee obtain certification of the serious
medical condition, This is done by having the attending physician or qualified care provider
complete a form that is provided by the U, S. Department of Labor (attached) that contains
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.
information on the definition of serious illnesses or medical conditions that qualify for FMLA
leave, Because of this requirement, it is unlikely that employees will be able to submit
fraudulent requests for leave, The law and policy also allows the City to request recertification
on a reasonable basis, if necessary,
Although we have been fortunate in the past and employees have not routinely requested the use
of sick leave for the serious illness of a spouse or parent, this is a real issue we are currently
dealing with, and, will certainly be facing with employees in the future, Your consideration of
these amendments is respectfully requested and appreciated,
] will be in attendance at the August nnd meeting to answer any questions you may have.
Encl.
1 D(-/)
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RESOLUTION NO. 13025
A RESOLUTION AMENDING RESOLUTION NO. 9593 THE CITY OF HUTCHINSON
EMPLOYEE HANDBOOK - PERSONNEL POLICY DATED NOVEMBER 12, 1991
THE HUTCHINSON CITY COUNCIL HERBY AMENDS SECTION 12 AND SECTION 14
OF THE PERSONNEL POLICY TO REFLECT NECESSARY CHANGES:
SECTION 12 SICK LEAVE Sick leave may be granted only for absence from duty
because of personal illness, or, 3ftor 12 or moro consocutivo months of omploymont, for the
illness of a dependent child on the same terms the employee is able to use sick leave
benefits for the employee's own illness, including appointments for necessary medical,
dental or eye care, legal quarantine, to care for a spouse or parent with a serious illness
as covered by and defined by the Family Medical Leave Act, or brief emergency
situation (not to exceed one day) in the immediate family, Requests for sick leave
consideration in case of other emergency situations may be brought to the city administrator
in writing, with the right of appeal to the city council. In addition, a maximum of five days
sick leave may be allowed when necessary in the case of death in the legally recognized
immediate family. Immediate family is defined as husband, wife, son, daughter, father,
mother, sister, brother, father-in-law, mother-in-law, grandfather or grandmother.
Sick leave shall be granted to all probationary, permanent full time and permanent part time
employees, For permanent part time employees, sick leave shall accrue on a pro-rata basis
commencing after an established work schedule of twelve months has determined eligibility
for this benefit. For full time employees, it shall be granted according to the following
schedule:
1 Sick leave shall accrue at eight hours per month, up to a maximum of 720
hours, After the accumulation of 720 hours, a payback of one-third of the
amount over 720 hours will be made annually on or about February 1, No
further payment will be made on termination of employment.
2 On retirement or upon death before retirement, a payback of one-third of the
amount over 240 hours will be made,
3 Any employee who is determined to be eligible for workers compensation
benefits during absence from duty will receive such benefits in lieu of a
portion of the sick leave benefit.
To be eligible for sick leave with pay, an employee shall report as soon as possible to the
department head the reason for the absence and keep the department head informed of the
condition, An employee may be required to submit a medical certificate for any sick leave,
at the discretion of the department head or city administrator. Using or claiming sick leave
for a purpose not authorized in this section may be cause for disciplinary action including
transfer, demotion, suspension, or dismissal.
For the purpose of accumulating additional vacation or sick leave, an employee using
earned vacation or sick leave is considered to be working,
Ii\(f~
.
SECTION 14 PARENTAL LEAVE
Existing Language:
An employee who works 20 or more hours per week and has been employed for twelve
consecutive months is entitled to take an unpaid leave of absence in connection with the
birth or adoption of a child, or to care for a seriously ill parent, child or spouse, Request for
such leave must be made 30 days prior to the leave, except in unusual circumstances,
Total leave may not exceed 12 weeks per year, and must be taken not more than one year
after the birth or adoption of a child, In the case of serious illness of a parent, child or
spouse, the city may require a statement from a medical provider as to the serious illness
and the fact that leave is necessary. The employee is entitled to return to work at the same
position and at the same rate of pay the employee was receiving prior to commencement of
the leave, Group insurance coverage, if applicable, will remain in effect during the leave,
with the insurance benefits remaining at the same level and under the same conditions
applicable if the employee had remained at work, The length of unpaid parental leave may
be reduced by paid disability leave to which the employee is entitled, so that total absence
may not exceed 12 weeks, ('Note - this section has been modified after adoption to comply
with the Family and Medical Leave Act of 1993, effective 8-5-93.)
Proposed amendment:
Section 14 PARENTAL LEAVE I FAMILY MEDICAL LEAVE (FMLA)
Parental Leave
An employee who works twenty (20) or more hours per week and has been employed for at
least twelve consecutive months is entitled to take an unpaid leave of absence in
connection with the birth or adoption of a child, The leave may not exceed six (6) weeks,
. and must begin within six (6) weeks after the birth or adoption of the child,
Employees are not required to use accrued leave time during Parental Leave, but may use
accrued vacation leave at their option and sick leave for any period of this leave for which
they are unable to work due to medical reasons,
.
The employee is entitled to return to work in the same position and at the same rate of pay
the employee was receiving prior to commencement of the leave, Group insurance
coverage will remain in effect during the six (6) week Parental Leave.
If the employee has any Family Medical Leave Act (FMLA) eligibility remaining at the time
this leave commences, this leave will also count as FMLA leave, The two leaves will run
concurrently until eligibility for either leave expires,
Familv and Medical Leave (FMLA)
In accordance with the Family and Medical Leave Act (FMLA), unpaid job protected leave
will be granted to all eligible employees for up to twelve (12) weeks per twelve (12) month
period for any of the following reasons:
1, Birth or care of the newborn child of the employee;
2, Placement with the employee of a son or daughter for adoption or foster care;
3. To care for a spouse, child or parent who has a serious health condition; or
4. A serious health condition that makes the employee unable to perform the essential
functions of the position,
Spouses employed by the City, both in regular positions, are jointly entitled to a combined
total of 12 work weeks of family leave for the birth and care of a newborn child, for
\D(f)
.
placement of a child for adoption or foster care, and to care for a parent who has a serious
health condition,
In accordance with the laws, the following definitions apply:
Eligibility: An eligible employee is one who has worked for the City for a cumulative period
of twelve (12) months and at least 1,040 hours during the twelve (12) month period prior to
requesting the leave,
Length of Leave: The length of FMLA leave is not to exceed twelve (12) weeks in any
twelve (12) month period, To determine whether an employee has any FMLA leave
remaining, Human Resources will review the use of leave over the 12 months preceding the
request for FMLA use. The entitlement to FMLA leave for the birth or placement of a child
expires twelve (12) months after the birth or placement of that child,
Notice: The employee is required to provide written notice to Human Resources at least
thirty (30) days prior to the date on which the leave is to begin, If a thirty (30) day notice
cannot be given (i,e, serious emergency medical situation), as much notice as is practical
shall be provided, If an employee fails to provide the thirty (30) days notice for a
foreseeable leave with no reasonable explanation for the delay, the leave may be denied
until thirty (30) days after the employee provides notice, To the extent possible, planned
medical treatment should be scheduled so that it will not unduly disrupt the City's
operations,
.
Medical Certification/Recertification: The employee may be required to provide medical
certification to support a request for leave because of the serious health condition of a child,
spouse, parent, or the employee, The City may require a second, or third, opinion at the
City's expense, If required, the City will select a health care provider not regularly
associated with the City. Recertification may be required if the employee requests an
extension of the original length approved by the City, if the employee's circumstances
change, if there is a question as to the validity of the certification, or if the employee is
unable to return to work due to the serious health condition,
Intermittent Leave: Leave requested because of a serious health condition of either a family
member or the employee may be taken intermittently or on a reduced schedule if medically
necessary. Intermittent leave is not permitted in the event of the birth, placement, or
adoption of a child unless agreed to by the City, All requests for intermittent leave will be
evaluated on a case-by-case basis, The City may require the employee to transfer
temporarily to an alternative position with equivalent pay and benefits that better
accommodates the intermittent leave,
Fitness for Duty Certification: The City may require a medical certificate attesting to the
employee's fitness for duty prior to return to work, The fitness for duty report must be based
on the particular health condition(s) for which the leave was approved and must address
whether the employee can perform the essential functions of his/her regular position,
Reinstatement: Employees returning from Family and Medical Leave will be reinstated in
their former position or to a position of equivalent pay, benefits and other terms and
conditions of employment.
.
Effect on Benefits: If applicable, an employee granted leave under this policy will continue
to be covered under the City's group health and dental insurance plans under the same
conditions and at the same level of City contribution that was provided prior to the leave and
fD(f')
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.
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on the same terms as if the employee had continued to work, The employee will be
required to continue payment of the employee portion of the group insurance premiums
during the leave, and arrangements for payment of the employee's portion of the premiums
must be made by the employee with the City, If the employee fails to pay the premiums as
required, the City may terminate the employee's insurance coverage (subject to COBRA
requirements),
Use of Accrued Leave: During an FMLA leave, the employee is required to use accrued
sick leave and accrued vacation leave prior to taking an unpaid leave unless the medical
condition is covered by worker's compensation or the absence qualifies as Parental Leave
per State law,
Failure to Return from FMLA Leave: Employees who cannot return from an approved
FMLA leave at the end of the approved leave period may request an extension, up to the
maximum of twelve (12) weeks of leave allowed under the FMLA, If the twelve (12) weeks
allowed are exhausted, the employee may request to use any remaining accrued sick
and/or vacation leave time, or, if these are exhausted, request a regular unpaid personal
leave of absence per City policy,
If an unpaid personal leave of absence is not granted or if the employee fails to request
additional leave, the employee will be considered to have voluntarily resigned. If
circumstances beyond the employee's control prevented the employee from requesting
additional leave, a retroactive leave request may be allowed subject to the City
Administrator's approval.
If the employee fails to return from the FMLA leave, the City may recover the premiums paid
for the health and dental care coverage paid by the City during the FMLA leave. The City is
not allowed to recover costs of the premium payments if the employee is unable to return to
work because of a continuation or onset of a serious health condition,
Adopted by the City Council this 22nd day of August, 2006,
Steven W, Cook, Mayor
ATTEST:
Gary D. Plotz, City Administrator
1 Def' ')
Certification of Health Care Provider
(Family and Medical Leave Act of 1993)
U.S. Department of Labor
Employment Standards Administration
Wage and Hour Division
~
.
(When completed, this form goes to the employee, Not to the Department of Labor.)
OMS No.: 1215-0181
Expires: 08-31-2007
1, Employee's Name
2. Patient's Name (If different from employee)
3. Page 4 describes what is meant by a "serious health condition" under the Family and Medical Leave Act. Does the
patient's condition 1 qualify under any of the categories described? If so, please check the applicable category,
(1)
(2)
(3)
(4)
(5)
(6)
, or None of the above
4, Describe the medical facts which support your certification, including a brief statement as to how the medical facts meet
the criteria of one of these categories:
5. a, State the approximate date the condition commenced, and the probable duration of the condition (and also the
probable duration olthe patient's present incapaclty2 if different):
.
b. Will it be necessary for the employee to take work only intermlttentty or to work on a less than full schedule as a
result of the condition (including for treatment described in Item 6 below)?
If yes, give the probable duration:
c, If the condition is a chronic condition (condition #4) or pregnancy, state whether the patient is presently incapacitated2
and the likeiy duration and frequency of episodes of Incapaclty2:
1 Here and elsewhere on this form, the information sought relates only to the condition for which the employee is taking FMLA leave.
2 "Incapacity," for purposes of FMLA., is defined to mean inability \0 work, attend school or perform other regular daily activities due to the serious health
condition, treatment therefor, or recovery therefrom.
.
PlIge1of4
FormWH-380
RBV~dDecember1999
,c:i-f)
.
.
.
6. a, If additional treatments will be required for the condition, provide an estimate of the probable number of such treatments.
If the patient will be absent from work or other daily activities because of treatment on an intermittent or part-time
basis, also provide an estimate of the probable number of and interval between such treatments, actual or estimated
dates of treatment if known, and period required for recovery if any:
b. If any of these treatments will be provided by another provider of health services (e,g., physical therapist), please
state the nature of the treatments:
c. If a regimen of continuing treatment by the patient is required under your supervision, provide a general description of
such regimen (e,g" prescription drugs, physical therapy requiring special equipment):
7, a. If medical leave is required for the employee's absence from work because of the employee's own condition
(including absences due to pregnancy or a chronic condition), is the employee unable to perform work of any kind?
b, If able to perform some work, is the employee unable to perform anyone or more of the essential functions of the
employee's job (the employee or the employer should supply you with information about the essential job functions)?
If yes, please list the essential functions the employee is unable to perform:
c. If neither a, nor b, applies, is it necessary for the empioyee to be absent from work for treatment?
Puge2014
,tif)
.
.
.
8, a. If leave is required to care for a family member of the employee with a serious health condition, does the patient
require assistance for basic medical or personal needs or safety, or for transportation?
b, If no, would the employee's presence to provide psychological comfort be beneficial to the patient or assist in the
paljent's recovery?
c, If the patient will need care only intermittently or on a part-time basis, please indicate the probable duration of this need:
Signature of Health Care Provider
Type of Practice
Address
Telephone Number
Date
To be completed by the employee needing family leave to care for a family member:
State the care you will provide and an estimate of the period during which care will be provided, including a schedule if leave is
to be taken intermittently or if it will be necessary for you to work less than a full schedule:
Employee Signature
Date
Pag83~4
lclf)
A "Serious Health Condition" means an illness, injury impairment, or physical or mental condition that involves one of the
following:
. 1. Hoseital Care
Inpatient care (i,e, , an overnight stay) in a hospital, hospice, or residential medical care facility, including any period of
incapacity2 or subsequent treatment in connection with or consequent to such inpatient care.
2, Absence Plus Treatment
(a) A period of incapacity' of more than three consecutive calendar days (including any subsequent treatment or
period of incapacity' relating to the same condition), that also involves:
(1) Treatment3 two or more times by a health care provider, by a nurse or physician's assistant under direct
supervision of a health care provider, or by a provider of health care services (e.g., physical therapist)
under orders of, or on referral by, a hea~h care provider; or
(2) Treatment by a health care provider on at least one occasion which results in a regimen of continuing
treatment4 under the supervision of the health care provider.
3, Preanancv
Any period of incapacity due to pregnancy, or for prenatal care.
4, Chronic Conditions Reauirina Treatments
A chronic condition which:
(1) Requires periodic visits for treatment by a health care provider, or by a nurse or physician's assistant under
direct supervision of a health care provider;
(2) Continues over an extended period of time (inciuding recurring episodes of a single underlying condition);
and
(3) May cause episodic rather than a continuing period of incapacity' (e,g" asthma, diabetes, epilepsy, etc,).
.
5. PermanenULona-term Conditions Reauirina Suoervision
A period of Incapacity' which is permanent or long-term due to a condition for which treatment may not be effective. The
employee or family member must be under the continuing supervision of, but need not be receiving active treatment
by, a health care provider. Examples include Alzheimer's, a severe stroke, orthe terminal stages of a disease.
6, Multiele Treatments (Non-Chronic Conditions)
Any period of absence to receive multiple treatments (including any period of recovery therefrom) by a health care
provider or by a provider of health care services under orders of, or on referral by, a health care provider, either for
restorative surgery after an accident or other injury, or for a condition that would likely result In a period of Incapacity'
of more than three consecutive calendar days In the absence of medical Intervention or treatment, such as cancer
(chemotherapy, radiation, etc.), severe arthritis (physical therapy), and kidney disease (dialysis),
This optional form may be used by employees to satisfy a mandatory requirement to furnish a medical certification (when requested) from
a health care provider, including second or third opinions and recertification (29 CFR 825.306).
Note: Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number.
3 Treatment includes examinations to determine if a serious health condition exists and evaluatlons of the condition. Treatment does not include routine
physical examinations, eye examinations, or dental examinations.
4 A regimen of continuing treatment includes, for example, a course of prescription medication (e.g., an antibiotic) or therapy requiring special equipment
to resolve or alleviate the health condition. A regimen of treatment does not include the taking of over-the-counter medications such as aspirin,
antihistamines, or sarves; or bed-rest, drinking fluids, exercise, and other similar activities that can be initiated without a visit to a health care provider.
.
Public Burden Statement
We estimate that it will take an average of 20 minutes to complete this collection of information, including the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information. If you have any comments regarding this burden estimate or any other aspect of this collection of
information, including suggestions for reducing this burden, send them to the Administrator, Wage and Hour Division, Department
of Labor, Room S-3502, 200 Constitution Avenue, N,W., Washington, D,C, 20210,
DO NOT SEND THE COMPLETED FORM TO THIS OFFICE; IT GOES TO THE EMPLOYEE.
Pagll4 Df4
'U.S. GPO: 2000-461-~55D5
ID(fJ
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Memorandum
TO:
Mayor and City Council
Brenda K, EWi+ctor of Human Resources
Annual City Recognition Event
FROM:
RE:
DATE:
August 16, 2005
For the past 31 years, the City of Hutchinson has hosted an event to recognize the
accomplishments of both City employees and the volunteers who serve on the various boards and
committees of the City.
It is requested that the Council consider and set the date for the 2006 Annual City Recognition
Event. Thursday, September 21, is available at the Event Center.
It is also requested that you provide staff with any additional direction in regard to the following:
I. Event program agenda, (The recent format includes dinner and a short program to
recognize retiring and current board members in attendance,)
2, Providing beverages tickets to attendees,
It is requested that you review and consider this information, I will be in attendance at the
Council meeting on August 22, if you have any questions,
\ DC C\ ')
.
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350.2522
320-587-5151IFax 320-234-4240
TO:
Mayor & City Council
FROM:
Gary D. Plotz, City Administrator
DATE:
August 17,2006
SUBJECT:
Draft Policy - Authorization for Grant Submittals
Past practice over the last 30+ years has been to have Council authorization of submittals
of grants, In a few cases, grants have been applied for without advance Council approval.
Since the City has no \vritten policy in this area, it would be helpful to clarify this past
practice and procedure. The policy would assist us in overall planning for the future, as
there is often a cash match, in-kind resources, or restrictions on the use or reuse of the
property or equipment.
To clarify what has already been past practice, I offer the following language to put in the
. City's existing handbook on Council policies and procedures,
GRANT APPLICATIONS
All grant applications shall be authorized in advance of their submittal by the City
Council. The scope of the project shall be presented to the Council, including details on
the amount of "in-kind contributions" and/or "cash contributions". Any grant restrictions
shall be so noted, This may include restrictions as to the use or reuse of property and
equipment or any financial payback requirements, if any,
.
- Printed on recycied paper -
, l\("~
.
.
.
RESOLUTION NO. 13030
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO.11
PROJECT NO. 06-13
Whereas, pursuant to an advertisement for bids for the fumishing of all labor and material for
the following improvement:
This project consists of a new 8-Unit Pre-manufactured Metal T-Hangar and associated work,
all constructed on a site previously prepared for this hangar and Associated piping & electrical
construction.
Bids were received, opened and tabulated according to law, and the following bids were received
complying with the advertisement:
Bidder
Midland Bifold Doors of West Fargo ND
Ram Buildings Inc of Winsted MN
Systems West Inc of Litchfield MN
Alternate 1
$ 91,264,00
$129,995.29
$108,837,30
Total Bid
$368,564,00
$438,281,29
$507,666,30
Base Bid
$271,500,00
$297,759,00
$384,881,00
Alternate 2
$ 5,800,00
$ 10,527,00
$ 13,948.00
and whereas, it appears that Midland Bifold Doors of West Fargo NO is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1, The mayor and city administrator are hereby authorized and directed to enter into a contract
with Midland Bifold Doors in the amount of $277,300.00 (Base Bid $271,500,00 + Schedule B $5,800.00) in
the name of the City of Hutchinson, for the improvement contained herein, according to the plans and
specifications therefor approved by the City Council and on file in the office of the Director of
Engineering. Said approval is contingent upon the City receiving Federal Grant.
2. The Director of Engineering is hereby authorized and directed to retum forthwith to all
bidders the deposits made with their bids, except that the deposits of the successful bidder and the
next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful
bidder shall be retained until satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 22nd day of August 2006,
Mayor
City Administrator
\ ) (0)
.
.
.
RESOLUTION NO,
13031
RESOLUTION TEMPORARILY SUSPENDING PARKING
RESTRICTIONS ON JEFFERSON STREET
WHEREAS, the 32nd Annual Arts and Crafts Festival! Taste of Hutchinson will be
held Friday, September 15 from 10:00 a.m, to 6:30 p,m, and Saturday, September 16 from
9:00 a,m. to 4:00 p,m,; and
WHEREAS, there have been difficulties in the past along Jefferson Street regarding
parking complaints; and
WHEREAS, there have also been traffic congestion problems along Main Street and
around Library Square during this weekend;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
1. Parking will be temporarily allowed on the west side of Jefferson Street from
Washington Avenue to Fifth Avenue SE.
2.
The weekly Saturday Farmer's Market will be moved to 111 Hassan Street
SE - the City Center parking lot.
3. City parking lot B at 106 Franklin St SW will be designated for RV, camper
and large trailer parking from Thursday, September 14 through Saturday,
September 16,2006,
Adopted by the City Council this 22nd day of August 2006,
Mayor
City Administrator
\ lL~d-..
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.
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R55APPYRVI CITY OF HUTCHINSON
By Check Number AP Payment Register with Voids
Check Date 08/09/2006 -
Ck Date Type Check # Vendor Name Amount
08/09/2006 PK 137827 . 102326 ELECTRIC MOTOR CO 202.00
08/09/2006 PK 137628 122746 INFiLCO DEGREMONT 521,042.00
08/09/2006 PK 137829 104347 KOSEK, ANDREW 261.22
08/09/2006 PK 137830 102123 KRISHNAMOORTHI, CHITRA 8.23
08/09/2006 PK 137831 114445 MOTION INDUSTRIES INC 173.33
08/09/2006 PK 137832 102612 STANDARD PRINTING 104.00
08/09/2006 PK 137833 103210 USA BLUE BOOK 573.86
522,364.64
A=unt Nu #
522,364.64
Void Amou Payment T:
Check PaYI
Check PaYI
Check Pay!
Check Pay!
Check PaYI
Check PaYI
Check PaYI
522364.6
522364.6
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~
PAYROLL DATE:
Period Ending Date:
August 18, 2006
August 12, 2006
FOR COUNCIL LIST ONLY. ELECTRONIC TRANSFER
TO STATE AND IRS
DO NOT ISSUE CHECKS FOR THIS PAGE
.
AMOUNT
ACCT#
NAME
DESCRIPTION
$24,512.27
9995.2034 WITH. TAX Employee Contribution - Federal Tax
ACCOUNT
9995.224 Employee Contribution - Soc. Security
$13,725.39
$3,645.48
9995.2242 Employee Contribution - Medicare
$42,083.14 Sub-Total- Employee Contribution
$13,725.39 9995.224 Employer Contribution - Social Security
$3,645.48 9995.2242 Empioyer Contribution - Medicare Per Journal Entries ' Difference
Fica $ 27,450.78
$17,570.87 Sub-Total - Employer Contribution Medicare $ 7,690.96
Withhoiding $ 24,512.27
$59,654,01 Grand Total. Withholding Tex Account Total $ 59,654.01 $0.00
$10,986.17 9995.2035 MN DEPT OF REVENUE State Tax $ 10,986.17 $0.00 .
$13,787.76 9995.2241 PERA Employee Contribution - Pension Plan
$16,490.83 9995.2241 Employer Contribution - Pension Plan
$30,278.59 Sub-Total - PERA
$15.86 9995.2243 PERA-DCP Employee Contribution - Pension Plan
$15.86 9995.2241 Employer Contribution - Pension Plan
Para $ 30,294.45
$31.72 Sub - Total - DCP DCP $ 15.86
$30,310.31 GRAND TOTAL. PERA Total $ 30,310.31 $0.00
Finance Director Approval
.
.
R55APPYRV ICSV20000VO CITY OF HUTCHINSON .
By Check Number AP Payment Register with Voids
Check Dates 0811712006 -
Ck Date GL Date Type Check # Vendor Name Amount
08117/2006 0811712006 PK 137834 . 101919 AMERICAN FAMILY INS CO. 166.55
08117/2006 08117/2006 PK 137835 119212 BLOCK FARMS & TRUCKING 2,886.40
08117/2006 0811712006 PK 137836 122919 BRYAN STREICH TRUCKING 5,147.20
08117/2006 08117/2006 PK 137837 101872 H.R.L.A.P.R. 313.25
0811712006 0811712006 PK 137838 102530 HUTCHINSON CO-OP 20,045.50
08/1712006 08117/2006 PK 137839 102038 HUTCHINSON, CITY OF 195,959.90
0811712006 08117/2006 PK 137840 102633 HUTCHINSON, CITY OF 8,384.32
08/1712006 08117/2006 PK 137841 102635 HUTCHINSON, CiTY OF 756.00
08117/2006 08117/2006 PK 137842 101873 ICMA RETIREMENT TRUST 4,101.53
08117/2006 08117/2006 PK 137843 101876 ING LIFE & ANN CO. 1,240.00
0811712006 08117/2006 PK 137844 120122 KOSEK, JEFF 3,915.00
0811712006 08117/2006 PK 137845 102573 MCLEOD COOP POWER 101.02
08117/2006 08117/2006 PK 137846 103046 MCLEOD COUNTY RECORDER 1.65
08117/2006 08117/2006 PK 137847 122894 METEORLOGIX 144.00
08117/2006 0811712006 PK 137848 102449 MINNESOTA CHILD SUPPORT PAYME 401.01
0811712006 0811712006 PK 137849 101875 ORCHARD TRUST COMPANY, LLC 300.00
08117/2006 08117/2006 PK 137850 102096 PRUDENTIAL MUTUAL FUNDS 30.00
0811712006 0811712006 PK 137851 121518 QWEST 68.20
0811712006 0811712006 PK 137852 121176 REINER ENTERPRISES, INC 1,315.89
08117/2006 0811712006 PK 137853 122922 STREICH TRUCKING 5,165.58
0811712006 08117/2006 PK 137854 120852 WASTE MANAGEMENT-TC WEST 76.52
250,519.52
Account Nurr #
250,519.52
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.
Void Amou
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.~-2D-200D 14:13
DEED/PFA & BUS.FIN,
651 2% 8833 P.01/03
.
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611. "..\\\~
July 26, 2006
Hutchinson, City of
A TTN: City Administrator
III Hassan St SE
Hutchinson, MN 55350:2522
Fax to: 320234-4240
Re: Minnesot~ Public Facilities Authority (Authority) loan repayments due on 0.0. bonds.
Please be reminded th~t, in accordance with the Loan Agreement(s) and the G.O. Note(s) evidencing the
loan(s), your semi-annual loan repayment is due to the Authority on or before:
Mondav. AUl!"ust 21, 2006,.
Interest m~y be applied on late payments for the extra days interest due, resulting in less principal being
applied than the amonization schedule reflects, If your payment is timely the P/I breakdown and resulting
unpaid principal balance will be as reflected on the attached schedule(s).
.
Total Payment Due on or before the above date: $267.968,93.
Please allow for at least 10 days turnaround time. See attached memo for
payment instructions. Please note that we now have a p.o. box specifically for
loan repayments.
At tbe time ofthis tetter, several borrowers have alre3dy submined their August repayments. If you have,
then thank you, and disregard this payment notice exccpt for thc change of address information ettached.
Steve Walter
MPF A Financial Officer
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~
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Thank you for your prompt attention 10 this matter.
Sincerely,
j ftir fi/ 4
DEED I MN Public Facilities Authority
IS! NotiOlUlI Bank Bide' 332 Minn<sota s...et . Suite E200 . Sl Paul. MN 55101-1351 . USA
651-297-1291 . 800.651.3&58 ' FlU. 651-296-8833 . 1TYfTDP 651-296-3900 .
www.deed!tatc.mn.uslcommunJry/assislanrx/pfa.hlrn
All "quol oppDrtunity ~mplo~,. and se,....ice provider.
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R55APPYRVICSV2ooo0VO CITY OF HUTCHINSON
Bv Check Number AP Payment Register with Voids
Check Dates 0812212006 -
Ck Date GL Date Tvo Check # Vendor Name Amount
0812212006 0812212006 PK 137655 . 122891 ADVANCED ENGINEERING & ENVlRO 1,062.50
08122/2006 08122/2006 PK 137856 105204 ARCTIC GLACIER PREMIUM ICE INC 1,159.40
0812212006 0812212006 PK 137857 111041 ARROW TERMINAL LLC 211.35
08122/2006 OBl22l2006 PK 137858 104237 ARROWWOOD RESORT & CONFEREN 102.00
08122/2006 0812212006 PK 137859 103032 ASPEN EQUIPMENT CO 24.45
0812212006 OBl22l2006 PK 137850 121872 BALDWIN SUPPLY COMPANY 684.87
0812212006 0812212006 PK 137661 121462 BARN YARD, THE 720.00
OBl22l2006 0812212006 PK 137862 123280 BCA BREATH TEST SECTION 10.00
OBl22l2006 0812212006 PK 137683 101925 BECKER ARENA PROOUCTS 92.23
08122/2006 0812212006 PK 137884 102367 BELLBOY CORP 2,802.32
08122/2006 0812212006 PK 137865 102255 BERKLEY RISK ADMINISTRATORS 800.00
0812212006 0812212006 PK 137866 101916 BERNICK COMPANIES, THE 268.75
0812212006 08122/2006 PK 137867 120738 BERTELSON'S 190.99
0812212006 OBl22l2006 PK 137868 111202 SINSFELD, KRYSTAL 48.00
08122/2006 08122/2006 PK 137869 119212 BLOCK FARMS & TRUCKING 3,002.32
0812212006 0812212006 PK 137870 122915 BLUE VALLEY SOD 14,184.00
0812212006 0812212006 PK 137871 103665 BP 14.10
OBl22l2006 0812212006 PK 137872 101987 BRANDON TIRE CO 153.91
0812212006 0812212006 PK 137873 122919 BRYAN STREICH TRUCKING 3,165.42
OBl22l2006 0812212006 PK 137874 121089 BUSHMAN, RAQUEL 605.00
0812212006 0812212006 PK 137875 102136 BUSINESSWARE SOLUTIONS 1,405.81
08122/2006 08122/2006 PK 137876 102456 C & L DISTRIBUTING 48,407.55
0812212006 08122/2006 PK 137877 102066 CADDIENGINEERING SUPPLY 125.89
0812212006 0812212006 PK 137878 123139 CATES, SHAY 126.00
0812212006 0812212006 PK 137879 123281 CAVA, EDWARD 48.00
0812212006 0812212006 PK 137860 102253 CENTRAL MCGOWAN 52.66
0812212006 OBl22l2006 PK 137881 102741 COBORN'S INCORPORATED 269.22
OBl22l2006 0812212006 PK 137882 111636 COFFEE COMPANY, THE 47.45
0812212006 0812212006 PK 137883 102213 COMMISSIONER OF TRANSPORTATlC 2,571,214.33
0812212006 0812212006 PK 137884 102213 COMMISSIONER OF TRANSPORTATlC 124,353.00
0812212006 OBl22l2006 PK 137665 102484 CORPORATE EXPRESS 943.73
0812212006 08122/2006 PK 137886 123300 COURT ADMINISTRATOR 30.00
0812212006 0812212006 PK 137687 102050 CROW RIVER AUTO 87.35
0812212006 0812212006 PK 137888 102121 CROW RIVER VET CLINIC 123.54
OBl22l2006 0812212OO6 PK 137889 104684 CULLIGAN 32.00
OBl22l2006 0812212006 PK 137890 102178 CURTIS 1000 570.53
0812212006 0812212006 PK 137891 103139 D2 SERVICES INC. 2,018.62
0812212006 08122/2006 PK 137892 119456 DAVE'S PALLET SERVICE 2,180.00
0812212006 0812212006 PK 137893 102488 DAY DISTRIBUTING 11,850.32
0812212006 0812212006 PK 137894 122633 DEPT OF EMPLOYMENT & ECONOMIC 2,141.81
0812212006 0812212006 PK 137895 123307 DISNEY'S CORONADO SPRING 1,294.56
0812212006 0812212006 PK 137896 123282 DOCKEN, KRISTIE 15.00
OBl22l2006 0812212006 PK 137897 102710 DOMINO'S PIZZA 83.00
0812212006 08122/2006 PK 137898 104084 DONOHUE & ASSOC 125,562.83
0812212006 08122/2006 PK 137899 102450 DOSTAL ELECTRONIC'S CENTER 117.15
0812212006 08122/2006 PK 137900 113181 DROP-N-GO SHIPPING, INC 167.67
0812212006 OBl22l2006 PK 137901 102236 DUININCK BROS INC. 30,309.63
0812212006 0812212006 PK 137902 102726 ECOLAB PEST ELIM 163.48
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08122/2006 08122/2006 PK 137903 102354 ECONO FOODS 317.55
0812212006 08122/2006 PK 137904 105555 EHLERS & ASSOC 336.38
0812212006 0812212006 PK 137905 102689 ERLANDSON, DAVID 24.94
0812212006 0812212006 PK 137906 110034 EXTREME BEVERAGE 240.00
0812212006 0812212006 PK 137907 104854 FAHEY SAlES 320.00
0812212006 0812212006 PK 137908 102223 FARM-RITE EQUIPMENT 18,500.00
0812212006 0812212006 PK 137909 104137 FASTENAL COMPANY 28.89
0812212006 0812212006 PK 137910 101896 FENSKE'S STUMP REMOVAL 4,284.26
0812212006 0812212006 PK 137911 101945 GALL'S I NC 47.48
0812212006 0812212006 PK 137912 120284 GAVIN, OLSON & WINTERS, LID 3,000.00
0812212006 0812212006 PK 137913 105021 GENERAL TRADING CO 56.42
0812212006 0812212006 PK 137914 101874 GRIGGS & COOPER & CO 24,902.97
0812212006 0812212006 PK 137915 114039 GRUNZKE, MATTHEW 40.00
0812212006 0812212006 PK 137916 102529 HACH COMPANY 243.03
0812212006 0812212006 PK 137917 102528 HAGER JEWELRY INC. 125.65
0812212006 0812212006 PK 137918 102451 HANSEN DIST OF SLEEPY EYE 2,400.00
08122/2006 0812212006 PK 137919 101958 HANSON & VASEK CONSTRUCTION 700.00
0812212006 0812212006 PK 137920 120237 HATTEN, DANIEL 53.25
0812212006 08122/2006 PK 137921 102701 HENRY'S WATERWORKS INC 167.65
0812212006 08122/2006 PK 137922 102531 HENRYS FOODS INC 756,27
0812212006 08122/2006 PK 137923 105080 HIRSHFIELD'S DECORATING CENTER 21.29
0812212006 0812212006 PK 137924 121684 HOMAN, HOLLY 200.00
0812212006 0812212006 PK 137925 117921 HOMETOWN SPORTS 762.50
08122/2006 08122/2006 PK 137926 102961 HRA 450.00
0812212006 0812212OO6 PK 137927 121472 HRG TECHNOLOGY GROUP 400.00
08122/2006 0812212006 PK 137928 102319 HUTCHINSON AREA HEALTH CARE 210.00
0812212006 0812212006 PK 137929 122063 HUTCHINSON AREA HEAlTH CARE 1,914.00
0812212006 0812212006 PK 137930 102530 HUTCHINSON CO-OP 4,174.13
0812212006 08i22l2OO6 PK 137931 102538 HUTCHINSON MEDICAL CENTER 1,210.00
0812212006 08122/2006 PK 137932 102540 HUTCHINSON PLUMBING & HEATING 4,685.00
0812212006 0812212006 PK 137933 102541 HUTCHINSON TELEPHONE CO 1,015.55
0812212006 0812212006 PK 137934 105515 HUTCHINSON UTILITIES 916.80
0812212006 08122/2006 PK 137935 102072 HUTCHINSON, CITY OF 29,661.00
0812212006 0812212006 PK 137936 103099 HUTCHINSON, CITY OF 1,063.48
0812212006 0812212006 PK 137937 102779 INDEPENDENT SCHOOL DIST. #423 25,565.81
0812212006 08122/2006 PK 137938 122379 INDUSTRiAl & ENVIRONMENTAl CON 1,440.00
0812212006 0812212006 PK 137939 101651 INTOXIMETERS INC 101.18
0812212006 0812212006 PK 137940 102062 JACK'S UNIFORMS & EQUIPMENT 4,229.49
0812212006 0812212006 PK 137941 102554 JERABEK MACHINE SERV 5.09
0812212006 0812212006 PK 137942 101907 JIM'S GARDEN SERVICE 122.48
0812212006 0812212006 PK 137943 104584 JLR GARAGE DOOR SERVICE 170.00
08122/2006 0812212006 PK 137944 101938 JOHNSON BROTHERS LIQUOR CO. 23,527.42
0612212006 0812212006 PK 137945 102346 JOHNSON, LEONARD G. 812.76
0812212006 08122/2006 PK 137946 118112 JORDAHL, MICHELLE 48.00
0812212006 0812212006 PK 137947 123283 JUNGCLAUS CARQUEST 50.86
08122/2006 0812212006 PK 137946 110507 JUNGCLAUSIMPLEMENTINC 396.44
0812212006 0812212006 PK 137949 121870 KANDI ROOFING CO. 684.01
0812212006 0812212006 PK 137950 123284 KNOLL, KATHY 30.00
0812212006 0812212006 PK 137951 104413 KRIS ENGINEERING 76.46
0812212006 0812212006 PK 137952 102561 L & P SUPPLY CO 842.51
0812212006 0812212006 PK 137953 113892 LANDSCAPE CONCEPTS, INC 140.00
0812212OO6 0812212006 PK 137954 104259 LANG'S OLD FASHIONED MEAT MARK 260.98
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0812212006 0812212006 PK 137955 105525 LANO EQUIPMENT OF NORWOOD 42.47
0812212006 0812212006 PK 137956 110852 LEAGUE OF MN CITIE5-1NS TRUST 841.25
0812212006 0812212006 PK 137957 121166 LEONARD, STREET & DEI NARD 2,002.50
0812212006 0812212006 PK 137956 120903 LEXISNEXIS 110.00
08122/2006 0812212006 PK 137959 120314 LlNGL, MARK 160.00
0812212006 08122/2006 PK 137960 123294 LITCHFIELD POLICE DEPARTMENT 30.00
08122/2006 08122/2006 PK 137961 104499 LOCATORS & SUPPLIES 116.97
0812212006 08122/2006 PK 137962 101984 LOCHER BROTHERS INC 38,760.25
08122/2006 08122/2006 PK 137963 102584 LOG IS 84,786.07
0812212006 0812212006 PK 137984 102566 L TP ENTERPRISES 977.38
0812212006 08122/2006 PK 137965 121466 MADDEN'S ON GULL LAKE 805.14
0812212006 0812212006 PK 137966 102572 MANKATO MOBILE RADIO 1,332.40
0812212006 0812212006 PK 137967 105140 MARSHALL CONCRETE PRODUCTS 6.04
0812212006 0812212006 PK 137968 123265 MCFOA 35.00
0812212006 0812212006 PK 137969 102573 MCLEOD COOP POWER 1,600.00
0812212006 0812212006 PK 137970 103046 MCLEOD COUNTY RECORDER 830.00
0812212006 08122/2006 PK 137971 104297 MCRAITH, CALLEIGH 279.00
0812212006 0812212006 PK 137972 102084 MCRAITH, JOHN 131.56
0812212006 0812212006 PK 137973 101942 MDRA 20.00
08122/2006 0812212OO6 PK 137974 112400 MENARDS - HUTCHINSON 602.44
0812212006 0812212OO6 PK 137975 102425 MIDWEST WIRELESS COMM. 2,220.39
0812212006 0812212006 PK 137976 102575 MINI BIFF 191.96
08122/2006 0812212OO6 PK 131977 102653 MINNESOTA DEPT OF MOTOR VEHIC 20.00
0812212006 08122/2006 PK 137978 121739 MINNESOTA GFOA 200.00
08122/2006 08122/2006 PK 137979 102570 MINNESOTA SPORTS FEDERATION 260.00
08122/2006 0812212006 PK 137980 102563 MINNESOTA VALLEY TESTING LAB 2,945.75
0812212006 0812212006 PK 137981 120541 MN AWWA 190.00
0812212006 0812212006 PK 137982 121160 MN VAC 32.86
0812212006 0812212006 PK 137983 102655 MODERN MAZDA 308.32
0812212006 0812212006 PK 137984 102849 MPCA 675.00
08122/2006 0812212006 PK 137985 102849 MPCA 525.00
08122/2006 0812212006 PK 137966 102849 MPCA 150.00
0812212006 0812212006 PK 137987 102016 MURPHY GRANITE CARViNG 240.00
08122/2006 0812212006 PK 137968 101965 NAGY, RICHARD 319.89
0812212006 0812212006 PK 137989 123301 NAME YOUR FRAME & PHOTOGRAPH 121.41
0812212006 08122/2006 PK 137990 103026 NATIONAL BUSINESS FURNITURE IN 388.00
0812212006 08122/2006 PK 137991 102650 NCL 37.82
08122/2006 08122/2006 PK 137992 120856 NFPA 52.91
08122/2006 08122/2006 PK 137993 112162 NORTHERN SAFETY CO., INC 163.33
08122/2006 0812212006 PK 137994 119452 NORTHLAND CHEMICAL CORP 311.45
0812212006 0812212006 PK 137995 123306 NORTHWEST AIRLINES 237.10
0812212006 0812212006 PK 137996 1=14 O'REILLY AUTO PARTS 21.60
08122/2006 0812212006 PK 137997 102483 OTTO ASSOCIATES 417.50
0812212006 08122/2006 PK 137998 102134 OUTDOOR MOTiON 10.00
0812212006 0812212006 PK 137999 102187 PAUSTIS & SONS WINE CO . 2,289.37
0812212006 08122/2006 PK 136000 101932 PELLlNEN LAND SURVEYING 550.00
08122/2006 0812212006 PK 138001 120409 PETERS, JOHN 234.00
0812212006 0812212006 PK 138002 101853 PHILLIPS WINE & SPIRITS 9,113.65
0812212006 0812212006 PK 138003 102656 PIONEER 732.72
0812212006 0812212OO6 PK 138004 123311 PIONEER PRODUCTS INC 178.84
0812212006 0812212006 PK 138005 101908 PIONEERLAND LIBRARY SYSTEM 29,954.25
0812212006 0812212006 PK 138006 102445 POSTMASTER 145.00
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0812212006 0812212006 PK 138007 102899 PRIEVE LANDSCAPING 17.00
0812212006 0812212006 PK 138008 102598 QUADE ELECTRIC 383.80
08122/2006 0812212006 PK 138009 102052 QUALITY WINE & SPIRITS CO. 17,964.13
0812212006 0812212006 PK 138010 102205 R.J.L. TRANSFER 983.40
0812212006 0812212006 PK 138011 102424 RADIO SHACK 29.80
OBl22l2006 0812212006 PK 138012 114718 RBSCOTT EQUIPMENT 1,062.95
0812212006 0812212006 PK 138013 102432 REED BUSINESS INFORMATION 1,305.92
OBl22l2006 0812212006 PK 138014 115562 RICHARD LARSON 7,562.00
0812212006 0812212006 PK 138015 105650 ROB I NSON APPRAISAL CO I NC 500.00
0812212006 OBl22l2006 PK 138016 123287 ROECKER,DONALD 3,900.00
0812212006 OBl22l2006 PK 138017 1216n RUCKS, CAMERON D. 1,689.20
0812212006 OBl22l2006 PK 138018 122933 RW FARMS, LLC 2,953.20
0812212006 OBl22l2006 PK 138019 105114 SALONEK CONCRETE & CONST 21,843.35
OBl22l2006 0812212006 PK 138020 120907 SAL TMAN LLC 52.19
OBl22l2006 08122/2006 PK 138021 104411 SANKEN,BETTY 41.00
0812212006 08122/2006 PK 138022 102438 SARA LEE COFFEE & TEA 57.00
0812212006 0812212006 PK 138023 101940 SCHNOBRICH, MARK . . . 257.84
0812212006 OBl22l2006 PK 138024 109801 SCOITS WINDOW CLEANING SERVlC 6390
0812212006 0812212006 PK 138025 109794 SEARS 521.78
OBl22l2006 0812212006 PK 138026 101892 SEH 52,422.70
OBl22l2006 OBl22l2006 PK 138027 123302 SERFLlNG, JACOB 93.99
0812212006 OBl22l2006 PK 138028 102805 SEWING BASKET 15.71
0812212006 0812212006 PK 138029 102609 SHOPKO 179.23
0812212006 0812212006 PK 138030 113335 SKILLPATH SEMINARS 199.00
0812212006 08122/2006 PK 138031 102611 SORENSEN'S SALES & RENTALS 39.19
0812212006 0812212006 PK 138032 103515 SPECTRUM SCREENPRINTING 557.87
0812212006 08122/2006 PK 138033 102747 ST. JOSEPH'S EQUIPMENT INC 311.20
0812212006 0812212006 PK 138034 102612 STANDARD PRINTiNG 78.02
0812212006 0812212006 PK 138035 102584 STAR TRIBUNE 27.95
0812212006 0812212006 PK 138036 123292 STATE OF MINNESOTA-DEPT OF LAB 128.70
OBl22l2006 0812212006 PK 138037 104534 STAYWELL 135.00
0812212006 OBl22l2006 PK 138038 118862 STRATEGIC EQUIPMENT 216.30
0812212006 0812212006 PK 138039 122922 STREICH TRUCKING 3,189.63
0812212006 0812212006 PK 138040 102617 STREICHERS 243.89
0812212006 08122/2006 PK 138041 120507 STRITESKY, LEE A. 15,333.34
OBl22l2006 0812212006 PK 138042 120508 SWARTHOUT, SUZANNE J. 15,333.33
OBl22l2006 0812212006 PK 138043 108773 SWIFT, BERNETTA 123.00
0812212006 0812212006 PK 138044 102054 TELECKY, DAVE 12.50
0812212006 0812212006 PK 138045 119159 TOTAL FIRE PROTECTION 503.00
0812212006 0812212006 PK 138046 115114 TWIN CITY FILTER SERVICE INC 129.23
0812212006 0812212006 PK 138047 102619 TWO WAY COMM INC 1,706.06
0812212006 OBl22l2006 PK 138048 102624 UNITED BUILDING CENTERS 191.10
0812212006 0812212006 PK 138049 122101 US DISTRICT COURT 78.00
0812212006 0812212006 PK 138050 103210 USA BLUE BOOK 284.69
0812212006 0812212006 PK 138061 101974 VIKING BEER 7,782.55
OBl22l2006 0812212006 PK 138052 102132 VIKING COCA COLA 577.19
0812212006 0812212006 PK 138053 102630 VIKING SIGNS 133.13
0812212006 0812212006 PK 138054 104709 VIVID IMAGE 312.50
OBl22l2006 0812212006 PK 138065 120476 VOELZ, JOEL 100.00
0812212006 0812212006 PK 138066 106598 WAL-MART 15.52
0812212006 0812212006 PK 138057 105084 WASTE MANAGEMENT -SPRUCE RIDG 27,851.54
0812212006 OBl22l2006 PK 138058 120852 WASTE MANAGEMENT-TC WEST 414.40
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08122/2006 08122/2006 PK 138059 120509 WATTS, ANN M. 15,333.33
08122/2006 0812212006 PK 138060 123293 WEFTEC 525.00
0812212006 0812212006 PK 138061 102165 WELCOME NEIGHBOR 60.00
0812212006 08122/2006 PK 138062 123303 WENDT, MICHAEL 7,994.54
0812212006 0812212006 PK 138063 102639 WEST PUBLISHING PAYMENT CTR 383.71
OBl22l2006 08122/2006 PK 138084 102895 WILSONS NURSERY INC 227.36
0812212006 0812212006 PK 138065 102452 WINE MERCHANTS INC 663.00
OBl22l2006 0812212006 PK 136066 105208 WOLD ARCHITECTS & ENGINEERS 10,484.63
0812212006 0812212006 PK 138067 103068 WRIGHT, LEE 40.00
0812212006 0812212006 PK 138068 105571 ZEP MANUFACTURING CO 135.89
3,527,378.91
Account Nurr #
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3,527,378.91
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ELECTRONIC FUNDS TRANSFERS
8-22-06
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WATER/SEWER MN DEPT OF REVENUE-USE TAX
$10,101.00
GENERAL MN DEPT OF REVENUE-SALES TAX
$ 971.00
H,A,T.S DEPT OF REVENUE-FUEL TAX
$1367,00
LIQUOR MN DEPT OF REVENUE- JULY TX
LIQUOR SALES TAX BALANCE-JUNE
$36,334.00
$10,~5~.OO
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