cp03-12-24HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, MARCH 12, 2024
CITY CENTER — COUNCIL CHAMBERS
('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — The River Church
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15704 — Resolution Accepting $500.00 Donation from Steve Cook & Kay
Nelson to Sponsor the 2024 Sculpture Stroll "Judges Award" Within the Public Arts Program
PUBLIC COMMENTS
(]his is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of February 27, 2024
(b) Strategic Planning Session of February 27, 2024
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Issuing Massage License to Virginia Brazee of Gingerly Healing
Massage & Reiki Located at 101 Main Street South Suite 104
(b) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on
March 23, 2024, at Hutchinson Elks Lodge
(c) Consideration for Approval of Resolution No. 15702 — Resolution Transferring Funds to the
2023 Construction Fund, General Fund and Capital Projects Fund
CITY COUNCIL AGENDA —March 12, 2024
(d) Consideration for Approval of Resolution No. 15703 — Resolution Transferring from the
Community Improvement Fund to the Police Facility Construction Fund
(e) Consideration for Approval of Resolution No. 15706 — Resolution to Sell at Auction Surplus
Property (Parks Department)
(f) Consideration for Approval of Resolution 15708 — Resolution Creating Vegetation Management
Specialist Position and Amending 2024 Position Classification Table
(g) Consideration for Approval of Resolution No. 15709 — Resolution Authorizing an
Interfund Loan for Advance of Certain Costs in Connection with TIF District No. 4-23
(h) Consideration for Approval of Plat Correction of Lynaugh's Northview Addition
(i) Consideration for Approval of Purchasing Tandem Truck on Auction
0) Consideration for Approval of Squad Car Purchases
(k) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M.
9. ECUMEN PUBLIC HEARING REGARDING THE REFINANCE OF CONDUIT DEBT ISSUED
BY THE CITY OF BETHEL
(a) Approve/Deny Resolution No. 15705 — Resolution Consenting to and Approving the Issuance by
the City of Bethel of Revenue Obligations to Finance and Refinance a Project Located in the
City of Hutchinson and Taking Other Actions With Respect Thereto
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
10. PUBLIC ARTS COMMISSION 2024-2025 SCULPTURE STROLL
11. POLICE DEPARTMENT YEAR END REPORT
UNFINISHED BUSINESS
NEW BUSINESS
12. APPROVE/DENY FIRE DEPARTMENT ROOF REPLACEMENT
2
CITY COUNCIL AGENDA - March 12, 2024
13. APPROVE/DENY UPDATE TO EXHIBIT A OF EMPLOYEE UNIFORM & CLOTHING
POLICY
14. APROVE/DENY SETTING PUBLIC HEARING TO ISSUE GENERAL OBLIGATION STREET
RECONSTRUCTION BONDS
15. APPROVE/DENY RESOLUTION NO. 15707 - RESOLUTION SUPPORTING SCADA CLOSE
OUT BUDGET ADJUSTMENT
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Library Board Minutes from January 22, 2024
b) Parks, Recreation, Community Education Board Minutes from February 5, 2024
MISCELLANEOUS
17. STAFF UPDATES
18. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Resolution No. 15704
RESOLUTION ACCEPTING DONATION
WHEREAS, The City of Hutchinson is generally authorized to accept donations of
real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of
its citizens and is specifically authorized to accept gifts and bequests for the benefit of the
community pursuant to Minnesota Statutes Section 471.17; and,
WHEREAS, the individuals have offered to contribute the cash amount set forth
below to the City of Hutchinson:
Name of Donor Amount
Steve Cook and Kay Nelson $500.00
WHEREAS, the donation has been made to sponsor the 2024 Sculpture Stroll
"Judges Award" within the public arts program; and
WHEREAS, The City Council hereby finds that it is appropriate to accept the
donation offered and assign use to the sculpture stroll within the public arts program,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
THAT, the donation described above is hereby accepted by the City of Hutchinson
with the conditions as laid out in the resolution.
Adopted by the City Council this 12t' day of March 2024.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, FEBRUARY 27, 2024
CITY CENTER — COUNCIL CHAMBERS
('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:15 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Dave
Sebesta and Chad Czmowski. Others present were Matt Jaumch, City Administrator and Marc Sebora,
City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by May, second by Burley, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — CrossPoint Church
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(]his is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of February 13, 2024
Motion by Burley, second by May, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 15694 — Resolution Adopting Findings of Fact
and Reasons for Approval of Conditional Use Permit for a Pole Type Structure in an I/C Zoning
District Located at 845 Hwy 7 West with Favorable Planning Commission Recommendation
CITY COUNCIL MINUTES — February 27, 2024
(b) Consideration for Approval of Resolution No. 15696 — Resolution Adopting Finding of Fact and
Reasons for Approval of a Preliminary Plat for Top 10 Options of Hutchinson with Favorable
Planning Commission Recommendation
(c) Consideration for Approval of Items for 2024 Street Improvement Projects (Letting No. 1,
Project No. 24-01, 24-02, 24-05, 24-06 and 24-07)
1. Resolution No. 15697 — Resolution Declaring Cost to be Assessed and Ordering Preparation
of Proposed Assessment
2. Resolution No. 15698 — Resolution for Hearing on Proposed Assessment
(d) Consideration for Approval of Setting Public Hearing with Respect to the Issuance of Revenue
Obligations by the City of Bethel for the Benefit of the Ecumen Obligated Group
(e) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by May, to approve consent agenda. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose of this portion of the agenda is to provide the ounci with information necessary to craft wise policy.
Ides items like monthly or annual reports and communications from other entities.)
8. PLANNING/ZONING/BUILDING DEPARTMENT YEAR END REPORT
Dan Jochum, Planning/Zoning/Building Director, presented the department's year-end report. Mr.
Jochum explained that his department includes planning, building, inspections, rental inspections
and facilities. Mr. Jochum reviewed the department's primary services as well as accomplishments
for 2023. Expected projects for 2024 include Michael Court NW apartment project, Northwoods
Park area residential development, Dollar General/Dollar Tree on Hwy 7 West and continued
residential development. Inspection and plan review services were provided for the following
projects: new police facility, 5 Below buildout, RD Machine addition, new MITGI building,
Michael Court Apartments, new hanger at municipal airport, Citizens Bank remodel project and
River House Kitchen + Drinks demo project. Mr. Jochum provided a review of data related to
number of building permits, construction valuation, number of building inspections, new dwelling
unit construction, construction activity and new housing starts.
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY LABOR AGREEMENT WITH MINNESOTA PUBLIC EMPLOYEES
ASSOCIATION (MNPEA)
Matt Jaunich, City Administrator, noted that this is the labor agreement with the patrol officer's
union. The agreement includes a 6% grid adjustment that matches the grid shift that non -union
employees received. The agreement also includes a $1.50 per hour base adjustment as an effort to
move the officers closer to market numbers. Other changes include adding Juneteenth as a holiday,
2
CITY COUNCIL MINUTES — February 27, 2024
updating vacation and sick leave/bereavement policies to match the rest of the non -union policies,
elimination of the uniform allowance and updated language regarding the union stewards.
Motion by Czmowksi, second by Burley, to approve labor agreement with Minnesota Public
Employees Association. Motion carried unanimously.
10. APPROVE/DENY RESOLUTION NO. 15701 — RESOLUTION AMENDING 2024 POSITION
CLASSIFICATION TABLE AND PAY GRID
Kellie Wendland, Human Resources Director, presented before the Council. Ms. Wendland
explained that staff is requesting that the police officer position be moved from Grade 160 to a
newly created Grade 165 based on review of market data, work environment and discussion with the
City's compensation consultant. Other changes to the classification table include adding the PT
PRCE Custodian position to Grade 100 and adjusting the title of the prior approved Recreation
Programmer position to be Aquatics & Recreation Programmer to better reflect the responsibilities
of the position.
Motion by Czmowski, second by Sebesta, to approve Resolution No. 15701. Motion carried
unanimously.
11. APPROVE/DENY RESOLUTION NO. 15699 — RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR VMF BASEBALL
FIELD LIGHTING PROJECT
Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann explained that the
lighting improvement project at VMF has been a collaborative effort between the City and Sports
Lighting Authority. The Facilities Committee has identified the need for the lights at VMF to be
replaced in 2025 and Hutchinson Utilities Commission has committed to pay for the LED lighting
improvements. The bid opening date has been scheduled for March 20, 2024.
Motion by Czmowski, second by Burley, to approve Resolution No. 15699. Motion carried
unanimously.
12. APPROVE/DENY RESOLUTION NO. 15700 — RESOLUTION ACCEPTING BIDS AND
AWARDING CONTRACTS FOR A NEW GRANDSTAND AND OTHER WORK AT VMF
FIELD
Matt Jaunich, City Administrator, noted that bids were opened last week for a new grandstand
project and other work at VMF Field. Five bids were submitted with the apparent low and most
responsible bidder being identified as Ebert Construction with a base bid total of $547,200. Two
bid alternates were included with the package. The first bid alternate consisted of costs associated
with enclosing the grandstand. The second bid alternate consisted of some additional concrete
work around the stadium. Ebert Construction's bid for alternate 1 was $15,750 and their bid for
alternate 2 was $17,325. Total bid with bid alternates is $580,275. This total bid amount was
almost $20,000 below the City's last estimate of $600,000. The City budgeted $650,000 ($50,000
for contingencies) for this project within the capital improvement plan. Of the $650,000, $250,000
is planned to come from private donations/Hutchinson Huskies. Staff is recommending not to
complete bid alternate 1 at this time, but to complete the work related to bid alternate 2.
Motion by Czmowski, second by Burley, to approve Resolution No. 15700, including bid alternate
2. Council Member May noted that he feels if the Hutchinson Huskies are not able to contribute
$250,000 as planned then the City should not contribute the remaining amount.
CITY COUNCIL MINUTES — February 27, 2024
Kyle Messner, Hutchinson Huskies, noted that the Huskies have received $150,000 from Citizens
Bank and $90,000 from other private donations. Mr. Messner commented that he is working on
securing additional funds and donations and has another additional funding source he can apply for
this Spring/Summer. He also spoke of other fundraising efforts that the Huskies will be working
on.
Mr. Jaunich noted that the City has budgeted $400,000 for this project and if additional funds are
needed, the Council would have to make a budget amendment. Mayor Forcier noted that if the City
budgeted $400,000, that's the maximum it should expend for this project.
Roll call vote was taken: Burley — aye; Sebesta — aye; May — nay; Czmowski — aye; Forcier — aye.
Motion carried 4 to 1.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) December 2023 Preliminary Financial and Investment Reports
�b) Planning Commission Minutes from November 21, 2023
c) Library Board Minutes from November 27, 2023
�d) Hutchinson Housing & Redevelopment Authority Board Minutes from January 16, 2024
e) Public Arts Commission Minutes from December 13, 2023, and January 10, 2024
MISCELLANEOUS
14. STAFF UPDATES
Matt Jaunich — Mr. Jaunich noted that the Downtown Steering Committee is meeting this week so that
project is continuing to move forward.
15. COUNCIL/MAYOR UPDATE
Pat May — Council Member May noted that the Public Arts Commission made their
selections for the Sculpture Stroll. The new pieces will be put in place this Spring.
Gary Forcier — Mayor Forcier provided brief updates from the Airport Commission and the
HRA Board.
ADJOURNMENT
Motion by May, second by Czmowski, to adjourn at 5:55 p.m. Motion carried unanimously.
0
STRATEGIC PLANNING SESSION — HOUSING
FEBRUARY 27, 2024 - 3:45 P.M.
MINUTES
Members present: Mayor Gary Forcier called the session to order. Members
present were Tim Burley, Pat May, Dave Sebesta and Chad Czmowski. Others
present were Matt Jaunich, City Administrator and other city directors and staff.
1) Introduction to the Topic
Matt Jaunich, City Administrator, explained that this is the first session in a cycle of
strategic planning sessions set by the City Council. The topic for today is on housing.
He noted that today is a work session — it is not a public hearing — and no action items
will be taken today. Mr. Jaunich also explained that these strategic planning sessions
are for the purpose of the City Council to set the vision for the future along with
establishing the goals and objectives that need to be achieved to reach those visions.
Mr. Jaunich noted that a core value focus of Housing was added to the City's core value
statements last year. The focus states that the City will advocate for safe and affordable
housing, and encourage collaboration with other agencies and the private sector to meet
community housing needs.
Mr. Jaunich asked the Council what are their perceptions, values, assumptions and/or
attitudes regarding housing in Hutchinson.
Mayor Forcier commented that he feels the city needs more apartments. Council
Member May commented that he has learned that due to building costs, developers
have to charge rent in the $1000-$1500 range to cover costs. He's unsure how the City
can mitigate any of those costs. It was noted that the current interest rates of course
have a lot to do with the overall costs of building. Council Member Burley commented
that he feels the elderly are staying in their homes longer due to the high costs of
assisted living facilities and others are staying in their ""starter -type" homes longer
because of higher mortgages and interest rates, which then does not provide starter -
type affordable homes for first time home owners.
2) State of Housing in Hutchinson
Various information was provided to the Council such as historical housing data, current
housing programs available, current housing land/lot information, housing permit costs
and a review of the housing study. There have been 292 rental units built since 2017.
The current vacancy rates for market rentals are at 3.6% and the median sales price of
homes in 2023 was $261,750. There were 236 home resales in 2023 and four home
foreclosures in 2023. Housing programs available through the HRA include Live & Work
in Hutchinson — 1st Homebuyer Workforce Initiative; Hutchinson Emergency Home
Repair Grant; City Home Repair Grant; and City Accessibility Grant. Rehabilitation
housing programs available through the MHFA include the Fix -up Home Improvement
Loan Program and Rehabilitation Loan Program for owner -occupied homes. In addition,
Minnesota Housing, USDA Rural Development and Veterans Affairs offer loan programs
and housing programs for homebuyers.
Mr. Jaunich noted that Hutchinson received $68,658 in 2023 and will be receiving
another $68,658 in 2024 from the Statewide Affordable Housing Aid program. This
money must be spent by 2027 & 2028. Qualifying projects that can be used with these
funds include emergency rental assistance for household earning less than 80% of area
median income as determined by HUD; financial support to nonprofit affordable housing
providers; construction, acquisition, rehabilitation, demolition or removal of structures,
construction financing, permanent financing, interest rate reduction, refinancing and gap
financing for homeownership projects that have 115% of the greater of state or area
median income as determined by HUD and rental housing projects that have 80% of the
greater of state or area median income as determined by HUD; and use of funds for
new construction or substantial rehabilitation of a building containing more than four
units. The area median income in Hutchinson is $100,000 and the median home value
in Hutchinson is $187,300. Interest rates for 30-year, fixed mortgages as of February
2024 range from 6.64%-7.75%.
It was noted that there are 88 vacant lots currently in Hutchinson. Approximately 15 of
these appear to be bought with the purpose of having a "double lot" and aren't really
available for development at this time. Approximately 50 lots are owned by
builders/developers. Another 23 lots are owned by individuals that may or may not be
looking to sell. Dan Jochum, P/Z/B Director, noted that the Planning Commission just
recommended approval of an additional 13 lots near Northwoods Park. There appears
to be about a three-year supply of lots available for development.
Building permit costs were reviewed with the average building permit cost for a new
home being about $8000 in 2023. Half of that amount is for sewer availability charge
and water availability charge and have is for the cost of all city permits/inspections/plan
reviews. Building permits including these items in the metro area are often $15,000-
20,000 for a new home.
Dan Jochum and Judy Flemming, HRA Director, provided an overview of the housing
study completed in 2023 and spoke to house sale price points, trends related to
household income and population, and areas identified for growth. The findings from
the study show that there is a demand for 560 general -occupancy units through 2030;
there is a demand for 950 senior housing units by 2027; and there is a strong demand
for all senior types except for senior subsidized housing.
3) Infrastructure Costs for Housing
Matt Jaunich explained that infrastructure costs for water/wastewater/storm installs
have doubled since 2014 and costs approximately $1025/LF. For example, for a typical
city block, it would cost approximately $338,250 for infrastructure. The City's special
assessment policy states that new developments are 100% covered by
developers/property owners. For existing infrastructure, 20-25% are covered by
property owners/developers.
4) Financing Housing/Debt Impact and the Tax Value of Housing
The tools available for funding housing and new developments include: developer
equity and private financing; state funding; city fee reductions; housing trust fund; low
or no cost for city land; city or HRA reserve funds; municipal bonded debt; tax
increment financing; tax abatement and/or a combination of all of these options.
5) Vision for Housing in the Years to Come
Mr. Jaunich asked the Council what they hope to accomplish by 2029 as result of the
strategic planning session today or this year and what type of housing does the Council
want?
Council Member Czmowski noted that the City cannot necessarily determine the type of
housing being built versus the developers that approach the city and want to develop in
Hutchinson.
It was noted that the majority of recent developments have been slab on grade for the
55+ population.
Mr. Jaunich asked if the City needs to market out development opportunities. He also
noted that the City is having about 25 homes built each year and asked if the Council
feels that is enough? Does the city need to look at different types of homes, such as
smaller in size or other things and not focus on what the city has seen typically built
over the years? The "typical" homes cannot be built for under $350,000. The Council
asked the realtors in the audience what do they see for demand — they responded
everything is in demand, from condos to the dream homes.
6) Current Challenges/Barriers to Housing
Mr. Jaunich expressed that perhaps the biggest challenges/barriers are construction
costs and lower rent needs. Council Member Czmowski also noted that the salaries in
Hutchinson can't necessarily support the costs of owning a home.
7) Questions/Conversations/Developing Ideas and/or Directions
What are the specific actions we need to take to address the barriers and move us
towards our vision?
How much does the City want to get involved in housing?
What do you consider to be "affordable" housing?
Are there certain policies that the Council would like to see changed?
Should the City be pursuing any land for purchase?
Community -living concepts were mentioned, condo strips were mentioned, smaller
homes were mentioned. Council Member Burley expressed that the City needs to be
open to new ideas. Council Member Czmowski is open to loosening the assessment
policy for new developments to match the existing streets costs. Mr. Jaunich spoke
about bonding for infrastructure and passing the costs along to developers when
developments are made. There is some risk to the City with this concept if development
should diminish. A problem the City has is not having developers that build condos and
row -type housing. Many local developers build single-family homes and townhomes, but
not necessarily multi -family housing developments. Mayor Forcier noted he is a big
believer in maintaining what we have.
8) Next Steps/Action Items/Developing a Plan
Council Member Czmowksi noted that he would like to see examples for each funding
tool to see what the break even is on each option. Can safeguards be put in place with
the funding tools? i.e. bonding and making the developers pay back the costs. It was
noted that most time funding tools are easier to utilize for a multi -family housing unit on
a single parcel versus individual developments. How much risk is the City/Council willing
to take on funding developments? Mr. Jaunich encouraged realtors, developers, the
public to let the Council know how much risk they would like them to take. Council
Member Czmowski asked staff to reach out to developers to determine the costs to
develop rowhouse developments and/or condo strips.
This topic will need to be revisited in the future, hopefully after the Council has received
feedback from the public and interested parties.
Motion by Burley, second by May, to close strategic planning session at 5:10 p.m.
Motion carried unanimously.
V
HUTCHINSON CITY COUNCIL
HUTCHINSO N Request for Board Action
A CITY ON PURPOSE,
Agenda Item: Massage License - Gingerly Healing Massage & Reiki - Virginia Brazee
Department: Administration
LICENSE SECTION
Meeting Date: 3/12/2024
Application Complete Yes
Contact: Melissa Starke
Agenda Item Type:
Presenter: Melissa Starke
Reviewed by Staff F,77
consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Virginia Brazee of Gingerly Healing Massage & Reiki has submitted a massage license application into administration
for review and processing. The application is for Ms. Brazee to provide massage services at her business located at
101 Main Street South Suite 104. A background check was completed of Ms. Brazee and the police department does
not object to the issuing of the license. The applicant has completed the appropriate application in full and all
pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing massage license to Virginia Brazee of Gingerly Healing Massage & Reiki to provide massage
services at 101 Main Street South Suite 104
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Cq
Af
t t t Hassan Strad Smthcast.
Hutchinson, MN 55350
(320) 557-5151 Fax: (320) 2344240
License Fee:$175
Operatlag year: a f
City of Hutchinson l/
Application for Massage Service License
(Under Ordinance No.119)
Business Information
tf
Business A6me Phone Number
10i Mwn isrs s i 10q h'� 6G-2�h O
Business Address City State Zip
C.1
z0"wDiabict
Ca Information if licable)
CarponweAmw Phme ntber
Corporate Address City State zip
Owner(s)ICorporate Officer(s) (list names and addresses of all pessnns have a beneficial interest in the
business/co oration)
Name: - 1 +
Add►tras Cite State Zip
Name:
Address City State Zip
*If necessary, list additional owner s)/car orate o icer(s) on a separate sheet ofpaper
Lessee if livable
Name:
Address
City
State
Zip 4
Operators ist all individuals involved in giving massageser
vices)
Name:
i 10L Q
ibbs
Address+te
Zip
Name:
Address
City
Zip
State
*Ifnecessarv, list additional operators on a separate sheet o{paper
Cihy of Hutchinson
Application far Massage Service
Page 2 of 5
Business
Insurance Coverage Information (attach public liability insurance policy or cerhfrcate of iwarance as required in Section
119.07 ofXutchinson City Code)
,'I I
InSUr4nCe 60"ny
6!a Ollkio c5�t? - -30
Addr��
Phone Number
Statement
i Agent's Name
-Please l" LM-.,,
City State Zip
Fax Nunxber
Have you or any operators been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other
lhan traffic violations? ' /
D YES ® NO
If yes, state nature of offense and punishment or penalty therefore:
Manager Information (Section 119.06 of Hutchinson City Code requires that the manager of the establishment be "a natural
Person who is a resident of the City'_ Please complete the following confirming comnliatsce with this ordinance)
W( C-.1, 1 1 'ir& L - —P, , C-I& d1p Manager Name =�,,,""Phlhone Number'
NP5 zr&� cry - � �' rt� ,AMEQ
Namger AddAds arty State Zip
Checklist all items must be checked ` es" in order for the lica[ion to be rocesseQ
The following items need to be completed and/or attached in order for the application to be processed -
Copy of insurance that meets or exceeds limits established
in ordinance: Ia yes ❑ no
Application fee paid in full (check or money order): ❑ no
Application completed in full and signed_ LV ves 13 no
Cih, of Hutchinson
application for Massage Senice
Page 3 of 5
I hereby certify that I have completely filled out the entire above application, together and that the application is true,
correct, and accurate.
I fully understand that any person who violates any provision of Chapter 119 of the Hutchinson City Code pertaining to
Massage Services is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding
$1000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
Vt , -X-- &a, u--,,
SignaturejjfApplicant _ Date
Print Name
Title
NOTE: No application will be forwarded to the city Council unless received one week prior to the regular Council
meeting, felled out in completion, and fee payment is attached
Internal use Only
Zoning/ }
Buildi- oved Odcnied Notes:
Fire approved ❑ denied Notes: _ Z 2_
Police 4Vmycd ❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
H: Licenses/Appl ications/Massage.doc
11 oRd CERTIFICATE OF LIABILITY INSURANCE 011 �°0""
THIS CERTIFICATE M ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 14OLDEIL THIS
CERTIFIt:Ai'E DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the cettficate holder is an ADDITIONAL INSURED,11w polt ties) musl be endorsed. ff SUBROGATION is WAIVED, subject to the
terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the
Ce►1lgcah holder In Ileu of such endorsements
WlooucER
CINITACT � ffNI Program Support
Veracity 0surarm Solutions, LLC.
PRO" N. (£89) $fib 0548 1 r y 801-7ti31974_
260 South 2500 West, Suite 303
MAIL- ird.@Insurebodyworkcom
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Pleasant Grove NIT 84062
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101 Main Street South Suite 104
Hutchinson MN M50
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COVERAGES MT119CATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,
TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRiWO HEREIN IS SU&JZCT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE: BEEN REDUCED BY PAID CLAIMS.
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CERTIFICATE HOLDER
CANCELLATION
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Gingerly heating Massage 8 Re17d
THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELWERW IN
101 Main Suet South Suite 104
ACCORDANCE WITH THE POLICY PROVWOFFB,
Hutchinson, MN 55350
AVfMORQEe RE-RERF]RATIVE -� -
0 1909 2014 ACORD CORPORATION- All rights reserved.
ACORD 25 (201101) The ACORD name and logo are registered marks o1 ACORD
INS82S Cwmmy
KA
s: HUTCHINSON CITY COUNCIL
HUTCHI NSON Request for Board Action
A CRY ON PURPOSE.
Approve/Deny Issuing Short Term Gambling License to Crow River Cutters
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 3/12/2024
Application Complete NIA
Contact: Melissa Starke
Agenda Item Type:
Presenter: Melissa Starke
Reviewed by Staff 21
Consent Agenda
Time Requested (Minutes):
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has
submitted a short-term gambling license application into administration for review and
processing. The application is for an event the organization is holding on March 23, 2024, at the
Hutchinson Elks Lodge. The applicant has completed the appropriate application in full and all
pertinent information has been received.
BOARD ACTION REQUESTED:
Approve Issuing Short Term Gambling License to Crow River Cutters on March 23, 2024.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
.7
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 Fax: (320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance Chapter 114
and Minnesota Statutes Chapter 349
All applications are to be received at least 30days „before event in order to be considered
Aeplication Type
+ if Short Term Date(s) i�1.�i �- ZOO Fee:
$30.00
Month/DaYlYear-.Month/Davl)Y?ar
3
Organization Information
C12CLO awey- G�nc jsca-�,G'
3Zb SS3 t 5
j Name
Phone Number
Address where regular meeting are held City
State zip
Federal or State ID:
Day and time of meetings? .Old
Is this organization organized under the laws of the State of Minnesota? Styes
❑ no i
How long has the organization been in existence? S How may members in the organization?
What is the purpose of the organization? 'TOC--0SOWt E-tT�
AgW'r t4U#,3T"QY=
In whose custody will organization records be kept?
�i �� USE
�0 5S3 l3-t 5
i Name -
Phone Number
755 !yuL R,rD s� t�uT�t-�tusoo�
vkr� �535a
Address City State Zip
Duly Authorized Officer of the Organization Information
Ktr-c- We
True Name- —
ZS� 5uut - iLi\�' 5w
Residence Address
Date of Birth: 08 / Z7
. �s�tr.�So1v
City
(4 _ Place of Birth:
Month/day/year
Have you ever been convicted of any crime other than a traffic
offense?
If yes, explain:
320 5$"3 13-1 `s
Phone Number
moo 5535d
State mmm zip
44E fC Vab 0-eC01gd 3 i
City State
L7 yes Kno
City of Hutchinson
Applicaaan for Gambling Devices License
Page 2 of3
- esi nated Gamblin Mana . r ( trali ted under Minnesota Statute . 349)
� :.. gam-- �._,�...;�.��.,.,�� _ —
_ True Name _ Phone Number
__......____ - �krcarr4s�sa�
Residence Address City State /+ Zip
Date of Birth: _9 / G't' / �g Place of Birth: Gam'/l�4*G CIFXO KJ l' j
Month/dayfyear City State
Have you ever been convicted of any crime other than a traffic offense? Ll yes )R no
If yes, explain:
How long have you been a member of the organization? _...._ jam ` ks
Game Informatton �
Location # 1
WV0,4141sa d EGYs L t>66
Name of location where game will be played Phone Number
Z20 553!RD
Address of location where game will be played / City State Zip
Date(s) and/or day(s) gambling devices will be used: 3 ` 2 ZoZH through
AM AM
Hours of the day gambling devices will be used: From ip To O � I
Maximum number of player: _--Lg s _
Will prizes be paid in money or merchandise? 94money merchandise
Will refreshments be served during the time the gambling devices will be used?
If ves, will a charge be made for such refreshments? es 0 no
Game Information
Location #2
yes ❑ no
Name of location where game will be played Phone Number
Rddress of location where game will be played City State lip r
Date(s) and/or day(s) gambling devices will be used: through _
AM AM j
Hours of the day gambling devices will be used: From PM To
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money Q merchandise i
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
�If yes, will a chime be made for such refreshments? ❑ yes ❑ no
City of Hutchinson
Application for Gambling Devices License
Page 3 of 3
Officers of the Organization ffnecessi
Name
_list additional names on se
_FkcstyePj r ----
Title
Ave _.. _ t-�yrc l��Nscs�, �r+y 55 35v_
j Residence Address City State Zip
Name Title
5 AV �- E� � a� �53 aS
Residence Address City State zip I
i
Name Title
_..........
Residence Address Cia, State Zill
Officers or Other Persons Paid for Services Information (ifnecessarv, list additional names on separate sheet)
I Name Title
Residence Address City State Zp
I
Name. Title
1
Residence Address City State Zip
i Name title
F
Residence Address Citi• State
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager Kyes D no Authorized Officer Rues Q no
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof.
Signature ofkathorized officer of organization / Date
l a
Signature ofgambling manager of organization Date
Internal Use Only
City Council ❑ approved ❑ denied. Notes:
s: HUTCHINSON CITY COUNCIL
HUTCH I N SON Request for Board Action
A CITY ON PURPOSE.
Resolution 15702 Transferring Funds to the 2023 Construction Fund, General Fund
Agenda Item: and Capital Projects Fund
Department: Finance
LICENSE SECTION
Meeting Date: 3/12/2024
Application Complete NIA
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff El
Consent Agenda
Time Requested (Minutes): 0
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
This resolution identifies the transfers of monies related to the 2023 roadway and infrastructure
projects.
1) Transfers from the Water, Wastewater and Storm Water funds to the 2023 construction fund
to finance a portion of the project costs related to enterprise fund infrastructure installed during
the improvement projects. These enterprise fund contributions to the project costs help to keep
our debt tax levy at a manageable level.
2) Transfers from the 2023 construction fund to the general fund to cover budgeted operating
expenses for engineering services and project administration.
3) A transfer from the 2023 construction fund to the capital projects fund for future
comprehensive plan updates and other city infrastructure planning needs.
All transfers in this resolution are effective for the 2023 fiscal year.
BOARD ACTION REQUESTED:
Approve resolution 15702
Fiscal Impact: Funding Source:
FTE Impact: Budget Change:
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 15702
TRANSFERRING FROM WATER, WASTEWATER, STORM WATER FUNDS
TO THE 2023 IMPROVEMENT BOND CONSTRUCTION FUND
FOR INFRASTRUCTURE FUNDING
AND
FROM THE 2023 IMPROVEMENT BOND CONSTRUCTION FUND
TO THE GENERAL FUND & CAPITAL PROJECTS FUNDS
FOR ENGINEERING AND PROJECT ADMINISTRATION FEES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT, $391,515 is hereby transferred from the Water Fund to the 2023 Construction Fund.
THAT, $10,580 is hereby transferred from the Wastewater Fund to the 2023 Construction Fund.
THAT, $194,568 is hereby transferred from the Stormwater Fund to the 2023 Construction Fund.
THAT, $364,441 is hereby transferred from the 2023 Construction Fund to the General Fund
for Engineering Fees.
THAT, $78,094.50 is hereby transferred from the 2023 Construction Fund to the Generai Fund
for Project Administration Fees.
THAT, $78,094.50 is hereby transferred from the 2023 Construction Fund to the Capital Projects
for the purpose of Comprehensive Planning and other planning needs.
THAT, said transfers are hereby effective and apply to the 2023 fiscal year.
Adopted by the City Council this 12th day of March 2024.
ATTESTED:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
2023 Bonded Improvements
Let
Project
1
Roberts Road SW
2
Pavement Mgmt Program
3a
Alley Improvements
4
Jefferson St SE
10
Bridge Maintenance
Bonding Contingency
COSTS
Construction
SEW Fees
Eng Fees
Adm Fees
TOTAL
1,543,617
89,000
216,106
92,617
1,941,340
452,154
38,000
63,302
27,129
580,586
223,796
33.000
31,331
13,428
301.555
340,863
25,000
365,863
383,585
38,088
53,702
23,015
498,390
150,000
150,D00
3,094,015
223.088
364.441
156,189
3,837,733
General Fund Fees 100% 50%
Capital Projects Fees (Planning) 50%
City Fees 90AMP1111=1244ft 442,536
City Budget 419.873 85,000 504.873
Difference (55,432) (6,906) (62,338)
Funding
Starm
County
MSA
Water Sewer Water
Contrib.
Assorts
Bonding
TOTAL
1,014,602
391,515 10,580 114,076
-
105,644
304,923
1,941.340
340,430
- -
-
206,676
33,479
580,585
- 55.897
-
47,025
198.633
301,555
-
- 24,595
32,955
308,313
365,863
450,730
- -
47,660
-
498,390
150.000
i50,000
1,805.762
3911515 10,580 194,568
47,660
392,300
995.348
3,837,733
Total Costs to Bond $1,387,648
Bond Issuance Costs 2.5% $67,000
Total Bonding Need (rounded up) $1,455,000
Max Bonding per Assessments 20% Rule $1,961,500
Max Bonding Surplus / (Shortfall) $506,500
CIP Estimate Difference
City Debt to be repaid by levy: $1,100,000 $1,062,348 437,652
s� HUTCHINSON CITY COUNCIL
k ' ' Request for Board Action
A L. 4Y ON PURPOSE.
Resolution #15703 Transferring from the Community Improvement Fund to the
Agenda Item:
Police Facility Construction Fund
Department: Finance
LICENSE SECTION
Meeting Date: W12/2024
Application Complete NIA
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 1
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The attached resolution authorizes the final transfer of the $3,000,000 in funds that the city
council committed from the Community Improvement fund to cover costs to construct the new
police facility. The police facility was occupied in June 2023 but project costs continued to be
incurred throughout the second half of 2023 and into early 2024. A transfer of funds will be
needed in 2024 to fund the final cash deficit within the construction fund which is estimated in the
range of $400,000 to $500,000. These funds will likely come from the Community Improvement
fund balance.
The following is a summary of how the $3,000,000 committed by city council was utilized:
Balance
Community Improvement committed fund balance: 3,000,000.00
2020 Property purchase and initial costs (908,253.00) 2,091,747.00
2021 Debt service funds (2009-2012) early retirements (903,781.15) 1,187,965.85
2022 Debt service fund (2013) early retirement (51,153.85) 1,136,812.00
2023 Police Facility project costs funded with balance (1,136,812.00) 0.00
Of the $3,000,000 of committed funds, a total of $954,935 was used for the early retirement of
existing debt. This helped to free up a portion of our debt tax levy at higher interest rates, to be
replaced by new Police Facility debt at lower interest rates.
BOARD ACTION REQUESTED:
Approve Resolution #15703
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 15703
TRANSFERRING FROM COMMUNITY IMPROVEMENT FUND
TO THE POLICE FACILITY CONSTRUCTION FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS, the City Council of Hutchinson, Minnesota, with Resolution No. 14922,
committed $3,000,000 of Community Improvement fund balance for the purpose of
funding a new police facility; and
WHEREAS, the City Council approved the 2020 transfer of $908,253 to fund the
property acquisition and other initial costs related to the new Police Facility site; and
WHEREAS, the City Council of Hutchinson, Minnesota, with Resolution No. 15324,
modified the purpose of the $3,000,000 committed fund balance to include the early
retirement of existing debt; and
WHEREAS, the City Council approved the 2021 transfer of $903,781.15 to early retire
the 2009 through 2012 debt service funds; and
WHEREAS, the City Council approved the 2023 transfer of $51,153.85 from the
Community Improvement fund for the early retirement of the 2013 debt service fund;
and
NOW, THEREFORE, be it resolved that the City Council of Hutchinson, Minnesota,
transfers the balance of Community Improvement fund monies committed for the Police
Facility Construction Fund in the amount of $1,136,812; and
THAT, said transfer is hereby effective and applies to the 2023 fiscal year.
Adopted by the City Council this 12th day of March 2024.
ATTESTED:
Matthew Jaunieh
City Administrator
Gary T. Forcier
Mayor
KA
s: HUTCHINSON CITY COUNCIL
HUTCH I ISO M Request for Board Action
A CRY ON PURPOSE.
RESOLUTION NO. 15706 RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY
Agenda Item:
Department: PRCE
LICENSE SECTION
Meeting Date: 3/12/2024
Application Complete N/A
Contact: Lynn Neumann/ Chris Huttc
Agenda Item Type:
Presenter: n/a
Reviewed by Staff 21
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Parks Department has surplus property no longer needed for municipal operations as described
below. The intent is to offer this equipment for sale through Jeff Martin Auctioneers Incorporated in
Glencoe, MN at an upcoming auction this spring.
For sale at auction:
1. 2004 Ford Ranger Flatbed Truck (vin #IFTYR10UX4PA86528)
2. 1998 Hand Made Single Axel Trailer (Title#0030WNH Plate#197275)
3. 2019 Land Pride Fertilizer Spreader (Serial#1495099)
4. Toro Greens Aerator (Serial#09110-00498)
5. (Quantity 6) Echo Electric Power String Trimmers
6. (Quantity 6) Echo Electric Hand -Held Leaf Blowers
7. Echo Electric Hand -Held Chain Saw 2500T
8. Echo Electric Hand -Held Hedge Trimmer 2300
Proceeds from the sales will be deposited into the respective funds.
See attached Resolution No. 15706. Staff is requesting City Council authorization to approve Resolution
No. 15706 to sell at auction the City of Hutchinson PRCE Department surplus property, as listed above,
If there is any questions or need additional information, Lynn Neumann will be at the City Council
meeting.
BOARD ACTION REQUESTED:
Approve Resolution No. 15706 to sell at auction the City of Hutchinson Parks, Recreation and Community
Education (PRCE) Department surplus property
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No a
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
RESOLUTION NO. 15706
RESOLUTION APPROVING DISPOSAL OF
PARKS AND REC DEPARTMENT SURPLUS PROPERTY
WHEREAS, the Hutchinson Parks and Recreation Department has equipment that is no longer needed
for municipal operations, AND
WHEREAS, the Hutchinson City Code Section 91, Subdivision 3, Paragraph C provides for the sale at
auction of surplus equipment, AND
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA,
That the Hutchinson City Council hereby approves the sale at auction of the surplus property identified
herein.
Items to be sold at auction through Jeff Martin Auctioneers Incorporated:
1. 2004 Ford Ranger Flatbed Truck (vin #IFTYR10UX4PA86528)
2. 1998 Hand Made Single Axel Trailer (Title#0030)VNH Plate#197275)
3. 2019 Land Pride Fertilizer Spreader (Serial#1495099)
4. Toro Greens Aerator (Serial#09110-00498)
5. (Quantity 6) Echo Electric Power String Trimmers
6. (Quantity 6) Echo Electric Hand -Held Leaf Blowers
7. Echo Electric Hand -Held Chain Saw 2500T
8. Echo Electric Hand -Held Hedge Trimmer 2300
Proceeds from the sale of item number 1 shall be deposited into the Equipment Replacement Fund (701-
4951-90540)
Proceeds from the sale of items numbers 2-8 shall be deposited into the Parks Department Small Tools &
Minor Equipment (100-4505-52220)
Adopted by the City Council this 12th day of March, 2024
Gary Forcier, Mayor
ATTEST:
Matthew Jaunich, City Administrator
s: HUTCHINSON CITY COUNCIL
HUTCHIINSON Request for Board Action
A CRY ON PURPOSE.
Resolution 15708 Creating Vegetation Management Specialist Position and
Agenda Item:
Amending 2024 Position Classification Table
Department: Admin
LICENSE SECTION
Meeting Date: 3/12/2024
Application Complete NIA
Contact: Kellie Wendland
Agenda Item Type:
Presenter:
Reviewed by Staff M
Consent Agenda
Time Requested (Minutes):
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Recently, the City Arborist was promoted into the Public Works Manager position (Donovan
Schuette). Instead of filling the vacant Arborist position, it was determined that a new position
would be created called Vegetation Management Specialist. This position will be responsible for
many of the duties the Arborist was responsible for, but will receive increased support from
Donovan, the Public Works Manager, who still holds all of the necessary licenses and
certifications.
One of the main goals with in creating the Vegetation Management Specialist position versus
filing the Arborist position is to widen the pool of candidates for the position, and allow for an
individual to learn and grow under Donovan's leadership.
The position has been reviewed by our compensation consultant, Keystone Compensation, and
has been placed in Grade 140. The Arborist position was a Grade 160. Updated 2024 Position
Classification Table replaces the one approved with Resolution 15701 and will be updated in the
2024 Compensation Plan, approved with Resolution 15680.
BOARD ACTION REQUESTED:
Approve Resolution 15708 Creating Vegetation Management Specialist Position and Amending 2024
Position Classification Table
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION 15708
A RESOLUTION AMENDING RESOLUTION 15680 IN REGARDS TO THE 2024
CLASSIFICATION TABLE
WHEREAS, the City Council adopted Resolution 15680 establishing the Compensation Plan,
classification assignment table, and pay grid for 2024 on December 19, 2023; and
WHEREAS, the plan notes that the City Council reserves the right to modify any or all
components or to vary from any of the components of the plan at its discretion and at any time;
and
WHEREAS, city staff is recommending changes to the classification table due to position
priority changes within the City.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota, that the 2024 classification assignment table is amended as recommended by city
staff of which a copy is attached.
Adopted by the City Council this 12th day of March, 2024
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
CITY OF HUTCHINSON
2024 Position Classification Table
Grade Position
100 'PT PRCE Custodian
110 Compost Facility Maintenance Assistant
110 Compost Forklift Operator
110 PTAdaptive Recreation Coordinator
110 PT Office Specialist - Event Center
110 PT PRCE Receptionist
120 Administrative Secretary - Public Works
120 Motor Vehicle Licensing Clerk FT/PT
120 Planning/Building/EDA Technician
120 PRCE Office Specialist - FT
120 Recreation Facility Maintenance Technician
120 Recreation Specialist/Concessions Coordinator PT
120 Utility Billing Specialist
130 Compost Laborer
130 Engineering Administrative Specialist
130 Hospital Security Guard - FT/PT
130 Human Resources/AdministrativeTechnician
130 Motor Vehicle Technician
130 Planning and Building Administrative Specialist
130 Police Administrative Specialist
130 Police Supplemental Services Specialist
130 Public Outreach and Education Coordinator
130 Public Works Maintenance Operator
130 Resource Recovery Coordinator
130 Wastewater Maintenance Operator
130 Wastewater Plant Operator
130 Water Plant Operator
140 Compost Equipment Operator
140 Compost Operations Specialist
140 Lab Technician/Wastewater Operator
140 Lead Police Administrative Specialist
140 Parks Maintenance Equipment operator
140 Payroll/Benefits Specialist
140 Plant Equipment Mechanic II
140 Police Data Release Coordinator
140 Police Investigations Specialist
140 PRCE Facilities Operations Specialist
140 Senior Accounting Specialist
140 Senior Liquor Sales Clerk
140 Senior Public Works Maintenance Operator
140 Vegetation Mangement Specialist
150 Inspector
150 Engineering Specialist
150 Equipment Mechanic
150 Event Center/Senior Center Programmer
_ Grade _
Position-
150
Aquatics & Recreation Programmer
150
Sales & Marketing Specialist
150
Senior Water Plant Operator
150
Senior Wastewater Operator
150
IT Technician
44G
^
160
Building Inspector
160
City Clerk/Paralegal
160
Compost Operations Supervisor
160
Maintenance Lead Operator (PW)
160
Parks Maintenance Lead Operator
165 Police Officer - FT/PT
170 Senior Engineering Specialist
170 Server/Network Technician
180 Building Official
180 Facilities Manager
180 Motor Vehicle Deputy Registrar
180 Parks Manager
180 Police Sergeant
180 Project/Environmental/Regulatory Manager
180 PRCE Facility Maintenance Manager
180 Recreation Manager
190 Police Lieutenant
190 Assistant Finance Director
190 Wastewater Manager
190 Water Manager
200
Compost Manager
200
Economic Development Director _
200
Fire Chief
200
Liquor Sales Manager
200
Public Works Manager
220 Finance Director
220 Human Resources Director
220 Information Technology Director
220 Parks/Recreation/Community Ed (PRCE) Director
220 Planning Director
230 City Attorney
230 Police Chief/Emergency Management Director
230 Public Works Director
260 City Administrator
re
s: HUTCHINSON CITY COUNCIL
HUTCH I N SO.tl Request for Board Action
A CITY ON PURPOSE.
RESOLUTION AUTHORIZING AN INTERFUND LOAN FOR ADVANCE OF CERTAIN
Agenda Item: COSTS IN CONNECTION WITH TAX INCREMENT FINANCING DISTRICT 4-23
Department: EDA
LICENSE SECTION
Meeting Date: 3YI2!2024
Application Complete NIA
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: none
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The purpose of the inter -fund loan is to help finance the construction of a storm water pond on
Lot 1140 in the city's industrial park.
Dollars would be borrowed from the Economic Development Loan Fund and paid back, with
interest, with tax -increment generated by TIF District 4-23.
Total cost of the pond is estimated to be roughly $100,000 with about half of that amount coming
from a grant obtained from the Minnesota Department of Employment & Economic Development
(DEED).
If you have any questions or need additional information, please give me a call any time at
234-4223.
BOARD ACTION REQUESTED:
Adoption of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
RESOLUTION NO. 15709
RESOLUTION AUTHORIZING AN INTERFUND LOAN FOR ADVANCE OF
CERTAIN COSTS IN CONNECTION WITH TAX INCREMENT FINANCING
DISTRICT NO.4-23.
BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota (the
"City"), as follows:
Section 1. Background.
1.01. The City has approved the establishment of Tax Increment Financing District No. 4-23 (the "TIF
District") within Development District No. 4 (the "Project Area"), and has adopted a Tax Increment Financing
Plan (the "TIF Plan") for the purpose of financing certain improvements within the Project Area.
1.02. The City has determined to pay for certain costs identified in the TIF Plan consisting of site
improvements/preparation, interest, and administrative costs (collectively, the "Qualified Costs"), which costs
may be financed on a temporary basis from City funds available for such purposes.
1.03. Under Minnesota Statutes, Section 469.178, Subd. 7, the City is authorized to advance or loan
money from the City's general fund or any other fund from which such advances may be legally authorized, in
order to finance the Qualified Costs.
1.04. The City intends to reimburse itself for the Qualified Costs from tax increments derived from the
TIF District in accordance with the terms of this resolution (which terms are referred to collectively as the
"Interfund Loan") -
Section 2. Terms of Interfund Loan.
2.01. The City hereby authorizes the advance of up to $100,000 from the Economic Development Loan
fund or so much thereof as may be paid as Qualified Costs. The City shall reimburse itself for such advances
from Available Tax Increment (defined below) together with interest at the rate of four percent (4.00%), which
does not exceed the greater of the rates specified under Minnesota Statutes, Section 270C.40 or Section 549.09 as
of the date the loan is authorized. Interest accrues on the principal amount from the date of each tranche.
2.02. Principal and interest ("Payments") on the outstanding Interf ind Loan balance shall be paid
annually on each December 31 (each a "Payment Date"), commencing on the first Payment Date on which the
City has Available Tax Increment (defined below), or on any other dates determined by the City Administrator,
through the date of last receipt of tax increment from the TIF District.
2.03. Payments on this Interfund Loan are payable solely from "Available Tax Increment," which shall
mean, on each Payment Date, tax increment available after other obligations have been paid, or as determined by
the City Administrator, generated in the preceding twelve (12) months with respect to the property within the TIF
District and remitted to the City by McLeod County, all in accordance with Minnesota Statutes, Sections 469.174
to 469.1794, all inclusive, as amended. Payments on this Interf ind Loan may be subordinated to any outstanding
or future bonds, notes or contracts secured in whole or in part with Available Tax Increment, and are on parity
with any other outstanding or future interf ind loans secured in whole or in part with Available Tax Increment.
2.04. The principal sum and all accrued interest payable under this Interfund Loan are pre -payable in
4872-0296-6187\2
whole or in part at any time by the City without premium or penalty. No partial prepayment shall affect the
amount or timing of any other regular payment otherwise required to be made under this Interfund Loan.
2.05. This Interfund Loan is evidence of an internal borrowing by the City in accordance with Minnesota
Statutes, Section 469.178, Subd. 7, and is a limited obligation payable solely from Available Tax Increment
pledged to the payment hereof under this resolution. This Interfund Loan and the interest hereon shall not be
deemed to constitute a general obligation of the State of Minnesota or any political subdivision thereof, including,
without limitation, the City. Neither the State of Minnesota, nor any political subdivision thereof shall be obligated
to pay the principal of or interest on this Interfund Loan or other costs incident hereto except out of Available Tax
Increment, and neither the full faith and credit nor the taxing power of the State of Minnesota or any political
subdivision thereof is pledged to the payment of the principal of or interest on this Interfund Loan or other costs
incident hereto. The City shall have no obligation to pay any principal amount of the Interfund Loan or accrued
interest thereon, which may remain unpaid after the final Payment Date.
2.06. Before the latest decertification of any tax increment financing district from which the interfund
loan is to be repaid, the City may modify or amend the terms of this Interfund Loan, in writing, by resolution of
the City Council, including a determination to forgive the outstanding principal amount and accrued interest to
the extent permissible under law.
Section 3. Effective Date. This resolution is effective upon the date of its approval.
The motion for the adoption of the foregoing resolution was duly seconded by Council member
, and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Dated: 2024
Gary Forcier, Mayor
(Seal)
4872-0296-6187\2
ATTEST:
Matt Jaunich, City Administrator
KA
s: HUTCHINSON CITY COUNCIL
HUTCH I N SO N Request for Board Action
A CITY ON PURPOSE.
Plat Correction of Lynaugh's Northview Addition
Agenda Item:
Department: Planning
LICENSE SECTION
Meeting Date: 3/12/2024
Application Complete NIA
Contact: Dan Jochum
Agenda Item Type:
Presenter:
Reviewed by Staff 21
Consent Agenda
Time Requested (Minutes):
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City Staff was made aware by EG Rud Land Surveying that an error was made when Lynaugh's
Northview Addition was done in 2012. This mistake was not made by the City, however we need
to sign off on a Plat correction, which is attached. The word Northwest and Northeast were
interchanged.
Staff recommends approving the correction to the Plat.
BOARD ACTION REQUESTED:
Approval of Plat Correction Document.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Sources NIA
Remaining Cost: $ 0.00 Funding Source: NIA
LAND SURVEYOR'S CERTIFICATE OF PLAT CORRECTION
Pursuant to the provisions of Minnesota Statutes, Section 505.174, I, Kurt D. Nelson, a duly Licensed
Land Surveyor in and for the State of Minnesota declares as follows:
1. That I prepared the plat of LYNAUGH'SIVORTHVIEW ADDITION dated the June 29, 2012 and
filed on July 23.2012 in the office of the County Recorder, Mcleod County, Minnesota, as
Document No. A-404001
2. That said plat contains errors, omissions or defects described in particular as follows:
The second to the last call in the description contains the following call:
thence Westerly, along said South line, to the Northwest corner of said Lot 6, Block 5;
3. That said plat is hereby corrected in particular as follows:
The second to the last call in the description to be replaced by:
thence Westerly, along said South line, to the Northeast corner of said Lot 6, Block 5;
I hereby certify that this Surveyor's Certificate of Plat Correction was prepared by me or under my direct
supervision and that I am a duly licensed Land Surveyor under the laws of the State of Minnesota.
r' +l►
Dated this `I day of IMarL . 2024.
Kurt D. Nelson, Licensed Land Surveyor
Minnesota License No. 45356
This Surveyor's Certificate of Plat Correction to the plat of LYNAUGH'S NORTHVIEW ADDITION was
approved by the City of Hutchinson, Mcleod County, Minnesota, a regular meeting held
this day of 12024.
City of Hutchinson, Minnesota
, Mayor
Administrator
This instrument was drafted by:
E.G. Rud & Sons, Inc.
Kurt D. Nelson, LS 45356
990 — 5ch Ave SE, Suite 2
Hutchinson, MN 55350
- HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Authorization to purchase a Tandem Truck on Auction
Agenda Item:
Department: Public Works/Engineering
LICENSE SECTION
Meeting Date: 3/12/2024
Application Complete N/A
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike tifter
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: No 0
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Staff is seeking authorization to spend up to $70,000 for a used Tandem Truck at auction.
Recent attempts below $50,000 have not yielded results and the purchase of a used truck from
the County has been impeded by supply chain issues affecting the County's ability to replace
trucks on schedule.
$75,000 each has been budgeted for two tandem trucks per the CIP. Staff is seeking
authorization for only one at this time at a price not to exceed $70,000.
BOARD ACTION REQUESTED:
Council authorization to purchase a Tandem Truck on Auction
Fiscal Impact: $ 70,000.00 Funding Source: Fleet
FTE Impact: 0.00 Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
KA
s: HUTCHINSON CITY COUNCIL
HUTCH I W SO i � Request for Board Action
A CITY ON PURPOSE.
Squad Car Purchases
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 3/12/2024
Application Complete N/A
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff 21
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Police Department is requesting the replacement of two squad cars. The two cars were
scheduled to be replaced in 2023 as part of the CIP. Our order was subsequently canceled in
November of 2023. These two vehicles are 2024 Ford Interceptor Utilities and will replace the
two that were to be replaced in 2023.
The purchase price for each vehicle is $44,223.88.
Once vehicles are purchased it will be necessary to have them up -fitted at a cost of
approximately $14000.00 for labor and equipment.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 88,447.76 Funding Source: CIP
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
&A
City of Hutchinson
111 Hassan ST 5E
C 1
Mutcltinson, MN 55350
A CITY ON PURPOSE.
VENDOR ADDRESS:
131197
TENVOORDE FORD INC
PO BOX 1045
SAINT CLOUD, MN 56302
TWFFERSON
FOB TERMS
NONE
PO DESCRIPTION: 2024 POLICE INTERCEPTOR AWD
Purchase Order
• • NO. - • NO. •-r • DATLE.,YEN•
020405 020405 11/13/2023 131197
SHIP TO:
CONTRACT# DEPARTMENT TERMS
NET30
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
AMOUNT
2
EA
2024 POLICE INTERCEPTOR AWD K8A S
40,128.88
80,257.76
701-4951-90540 Machinery & Equipment 80,257.76
2
EA
99B 3.31- V6
0.00
0.00
701-4951-90540 Machinery & Equipment 0.00
2
EA
UM AGATE BLACK
0.00
0.00
701-4951-90540 Machinery & Equipment 0.00
2
EA
96 INTERIOR CHARCOAL BLACK
0.00
0.00
701-4951-90540 Machinery & Equipment 0.00
2
EA
66A FRONT HEADLAMP LIGHT SOLUTION
841.00
1,682.00
701-4951-90540 Machinery & Equipment 1,682.00
2
EA
REAR LIGHT SOLUTION
428.00
856.00
701-4951-90540 Machinery & Equipment 866.00
2
EA
153 LICENSE PLATE BRACKET
0.00
0.00
701-4951-90540 Machinery & Equipmenl 0.00
2
EA
43D DARK CAR FEATURE
24.00
48.00
701-4951-90540 Machinery & Equipment 48.00
2
EA
17T SWITCHABEL REDIWHITE LIGHT IN CARGO
47.00
94.00
701-4951-90540 Machinery & Equipment 94.00
2
EA
21L FRONT WARNING AUX LED LIGHT
517.00
1,034.00
701-4951-90540 Machinery & Equipment 1,034.00
2
EA
63B SIDE MARKER LED MIRRORS
273.00
546.00
701-4951-90540 Machinery & Equipment 546.00
2
EA
61R SPOT LAMP
371.00
742.00
701-4951-90540 Machinery & Equipment 742.00
2
EA
76D UNDERBODY DEFLECTOR PLATE
315.00
630.00
701-4951-90540 Machinery & Equipment 630.00
2
EA
87R REAR VIEW CAMERA
0.00
0.00
701-4951-90540 Machinery & Equipment 0.00
2
EA
68G REAR DOOR CONTROLS INOP
71.00
142.00
701-4951-90540 Machinery & Equipment 142.00
2
EA
18D GLOBAL LOCK UNLOCK FEATURE
0.00
0.00
701-4951-90540 Machinery & Equipment 0.00
2
EA
55F REMOTE KEYLESS ENTRY KEY FOB
320.00
640.00
701-4951-90540 Machinery & Equipment 640.00
2
EA
59F KEYED ALIKE 0576X
47.00
94.00
701.4961-90540 Machinery & Equipment 94.00
2
EA
76P PRE COLLISION ASSIST
136.00
272.00
7014951-90640 Machinery & Equipment 272.00
2
EA
649 HEATED MIRRORS
56.00
112.00
701-4951-90540 Machinery & Equipment 112.00
2
EA
76R REVERSE SENSING SYSTEM
259.00
518.00
701-4951-90540 Machinery & Equipment 518.00
2
EA
CLASS II TRAILER TOW LIGHT PKG
0.00
0.00
701-4951-90540 Machinery & Equipment 0.00
2
EA
60R NOISE SUPPRESSION BONDS
94.00
188.00
701-4951-90540 Machinery & Equipment 188.00
2
EA
100 WATT SIREN SPEAKER
296.00
592.00
701-4951-90540 Machinery & Equipment 592.00
TAX EXEMPT ID: 8022935
NET TOTAL:
88,447.76
CITY OF HUTCHINSON
�L
URCHASIN DATE
NLESS IT IS
1. Mail one invoice to accounts payable, City of Hutchinson, 111 Hassan ST SE, Hutchinson, MN 55350.
2. All packages, cartons, or other containers must be plainly marked with the purchase order numbers.
3. Whenever a delivery is rejected, the vendor shall be notified and be given the reason for the rejection. All rejected deliveries shall be held
at the vendor's risk and he shall bear the expense of removal.
4. The City of Hutchinson is specifically exempt from payment of Federal Excise Tax, State Sales Tax and Local Sales Tax.
SPECIAL NOTES:
Assn. Ctr0 1n�F0
TENVOORDE FORD, INC P O BOX 1048 5T CLOUD, MN 56302
QUOTE
Customer
IM of Hutchinson
Name
Tyler Schmeling
Date
11/90023
Address
111 Hassan St SE
Order No.
City
Huichins_on -.�. MK ZIP 65350
Contract No.
158505_
Phone
QW
Description
Unit Price
TOTAL
2
2024 Police InterceptorAWD K8A S
$40,128.88
$
80,257.78
2
99B - 3.3L V8
Added Factory dutions
2
UM -Agate Black
$
$
-
2
96 - Interior Charcoal Black
$
$
-
2
66A - Front Headlamp Light Solution
$ 841.00
$
1,682,00
2
Rear Light Solution
S 428.00
$
856.00
2
153 - License Plate Bracket
$
$
2
43D - Dark Car Feature
$ 24.00
$
48.00
2
17T - Switchable Red/White Light in Cargo
$ 47.00
$
94.00
2
21 L - Front Warning Aux LED Light
$ 517.DO
$
1,034.00
2
63B -Side Marker LED Mirrors
$ 273.D0
$
646.00
2
51 R - Spot Lamp
$ 371.00
$
742.00
2
76D - Underbody Deflector Plate
$ 315.D0
$
630.00
2
87R - Rear View Camera
$
S
-
2
68G - Rear Door Controls inop
$ 71.00
$
142.00
2
18D - Global Lode / Unlock Feature
$ -
$
2
55F - Remote Keyless Entry Key Fob
$ 320.00
$
640.00
2
59F - Keyed Mice - 0576x
$ " 47.D0
S
94.00
2 ,
76P - Pre Collision Assist
$ 136.06
$
272.00
2
549 - Heated Mirrors
$ 56.00
$
112.00
2
76R --Reverse Sensing System_
$ 259.00
$
518.00
2
Class II Treil_er Tow Light Pkg
$
$
-
2
6011 - Noise Suppression Bonds
$ 94.00_
$
188.00
2
100 Watt Siren /Speaker
6 296.00
$
692,00
GPC - OE962
Body. - KSA
Order 3292, 3293
$
-
SubTotal
44,223.88
Delivery Address if Different From Billing
TOTAL $ 88;447.76
NET 30
Vehicle PYafwp Low&w Tenvoorde Ford 185 RoosevieN Rd M CWd MN, AfondgLFrdW 8 00min-aOOpm Phase
Cap Jade Annenson 612-703-7789 Ca0 or Bob Aanenson 320-224-2W8 Cog Wdh Any Quesflsons
Tenvoords Fad The IA►o W's Oldest Ford Dealership
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE 3/12/24
Check Date
Check #
Name
Description
Amount
2/23/2024
EFT
EFTPS
Payroll Report 2/4/24 - 2/17/24
68,582.94
2/23/2024
EFT
MN Dept of Revenue
Payroll Report 2/4/24 - 2/17/24
13,523.66
2/23/2024
EFT
MNDCP
Payroll Report 2/4/24 - 2/17/24
325.00
2/23/2024
EFT
Child Support
Payroll Report 2/4/24 - 2/17/24
1,102.90
2/23/2024
EFT
UNUM Voluntary Insurance
Payroll Report 2/4/24 - 2/17/24
370.24
2/23/2024
EFT
PERA
Payroll Report 2/4/24 - 2/17/24
59,463.69
2/23/2024
EFT
Further HSA
Payroll Report 2/4/24 - 2/17/24
16,882.30
2/23/2024
EFT
Mission Square
Payroll Report 2/4/24 - 2/17/24
4,620.82
2/23/2024
EFT
VOYA
Payroll Report 2/4/24 - 2/17/24
460.00
2/23/2024
114933
HART
Payrol I Report 2/4/24 - 2/17/24
330.73
2/23/2024
114934
LELS Union Dues
Payroll Report 2/4/24 - 2/17/24
352.50
2/23/2024
114935
MNPEA
Payroll Report 2/4/24 - 2/17/24
768.00
2/23/2024
114936
UNUM Life & ADD Insurance
Payroll Report 2/4/24 - 2/17/24
1,010.93
2/23/2024
114937
HART
Payroll Report 2/4/24 - 2/17/24
139.46
3/12/2024
114938
A.M. LEONARD INC
FORESTRY BLADES
392.69
3/12/2024
114939
AARP
AARP INSTRUCTION - SR CTR
225.00
3/12/2024
114940
ACE HARDWARE -1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
280.08
3/12/2024
114941
ACE HARDWARE -1825
POWER STAPLER, STAPLES- POLICE
69.96
3/12/2024
114942
ADVANCED ENGINEERING & ENVIRONMENTA
SCADA PROJECT, CAMPBELL UN LS REHAB - ENG
539.00
3/12/2024
114943
AMPLIFY FOR CHANGE
SUPPORT TO MPCA GRANT- CREEKSIDE
600.00
332.30
3/12/2024
114944
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
3/12/2024
114945
BECKER ARENA PRODUCTS
PAINT -ARENA
201.00
3/12/2024
114946
BELLBOY CORP
C05T OF GOODS SOLD - LIQUOR HUTCH
4,948.97
3/12/2024
114947
BERNICK'S
COST OF GOODS SOLD - LIQUOR HUTCH
437.76
3/12/2024
114948
BOBBING BOBBER BREWING CO
COST OF GOODS SOLD - LIQUOR HUTCH
290.77
3/12/2024
114949
BRADLEY SECURITY LLC
B&E SERVICE - WATER
95.00
3/12/2024
114950
BRANDON TIRE CO
CONTRACTUAL R&M - REC BLDG
42.50
3/12/2024
114951
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
15,404.43
3/12/2024
114952
BRIGHTLY SOFTWARE INC
BUILDING DEPT SOFTWARE
17,894.23
3/12/2024
114953
114954
C & L DISTRIBUTING
CENTRAL HYDRAULICS
COST OF GOODS SOLD - LIQUOR HUTCH
EQUIPMENT PARTS - MULTIPLE DEPTS
45,418.07
3/12/2024
1,238.90
3/12/2024
114955
CINTAS CORPORATION
COKER COMPOSTING AND CONSULTING
SUPPLIES & SERVICE- MULTIPLE DEPTS
376.70
3/12/2024
114956
SUPPORT TO COMPOST IT RIGHT & CASP - CREEKSIDE
575.00
3/12/2024
114957
CONTROLLED FORCE
CORE & MAIN LP
TRAINING - POLICE
970.00
3/12/2024
114958
METERS & PARTS- MULTIPLE DEPTS
2,794.57
3/12/2024
114959
COUNTRYSIDE FLAGPOLE
SET OF FLAGS - PARKS
1,145.00
3/12/2024
114960
CRESTED RIVER
COST OF GOODS SOLD - LIQUOR HUTCH
576.00
3/12/2024
114961
CROW RIVER PRESS INC
PRINTING & PUBLISHING - MULTIPLE DEPTS
157.83
3/12/2024
114963
CUMMINS SALES AND SERVICE
GENERATOR MAGNETO INSTALL- WATER
2,606.47
3/12/2024
114964
DAHLHEIMER BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
29,660.27
3/12/2024
114965
DELL MARKETING LP
POWER SUPPLY, PC - MULTIPLE DEPTS
772.25
3/12/2024
114966
DIMLER, KYLE
REIMB: TRAINING - BLDG
327.55
3/12/2024
114967
DOG -ON -IT -PARKS
DOG WASTE BAGS - PARKS
211.50
3/12/2024
114968
DOMINO'S PIZZA
SAFETY TRAINING PIZZA
285.06
3/12/2024
114969
E2 ELECTRICAL SERVICES INC
ELECTRICAL WORK - MULTIPLE DEPTS
690.32
3/12/2024
114970
ELECTRO WATCHMAN
2024 FIRE/SECURITY ALARM SERVICES - POLICE
608.79
3/12/2024
114971
FARM -RITE EQUIPMENT
M5592TPIN/WIPER/BUSHINGS-STREETS
870.44
3/12/2024
114972
FASTENAL COMPANY
REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS
1,345.60
3/12/2024
114973
FOUNTAIN HILL WINERY & VINEYARD LLC
COST OF GOODS SOLD - LIQUOR HUTCH
352.80
3/12/2024
114974
FRONTIER PRECISION INC
TRIMBLE R121- ENGINEERING
47,635.65
3/12/2024
114975
GALLS LLC
UNIFORMS - POLICE
83.08
3/12/2024
114976
GARAGE DOOR STORE
GARAGE DOOR REPAIR - POLICE
170.00
3/12/2024
114977
GOVERNMENT FORMS & SUPPLIES LLC
POLL STAR BOOTH - ELECTIONS
3,306.00
3/12/2024
114978
GRAINGER
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
943.13
3/12/2024
114979
GRIDOR CONSTRUCTION
L8P22-08 WWTF OXIDATION DITCH AERATION - ENG
44,109.76
3/12/2024
114980
HACH COMPANY
AMMONIA ANALYZER PART- WATER
492.00
3/12/2024
114981
HAYDAY EXPRESS
FREIGHT- CREEKSIDE
3,200.00
3/12/2024
114982
HILLYARD/ HUTCHINSON
REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS
2,102.48
3/12/2024
114983
HOISINGTON KOEGLER GROUP INC
DOWNTOWN PLAN INVOICE
5,444.86
3/12/2024
114984
HOLT MOTORS INC
SENDER FUEL, SWITCH MULTIFUNCTION - CEMETERY
499.66
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE 3/12/24
Check Date
Check #
Name
Desuiption
Amount
3/12/2024
114985
HOME CITY ICE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
256.72
3/12/2024
114986
HUTCHINSON CHAMBER & TOURISM
JAN LODGING TAX
14,251.70
3/12/2024
114987
HUTCHINSON LEADER
ADVERTISING - LIQUOR HUTCH
319.00
3/12/2024
114988
HUTCHINSON UTILITIES
JAN UTILITIES
104,763.78
3/12/2024
114989
HUTCHINSON UTILITIES
DAMAGE PREVENTION MTG - STREETS
100.00
3/12/2024
114990
HUTCHINSON WHOLESALE #1551
FUSE KIT - CREEKSIDE
28.99
3/12/2024
114991
HUTCHINSON WHOLESALE #1552
EQUIPMENT PARTS - PARKS
128.51
3/12/2024
114992
INDUSTRIAL PNEUMATIC SYSTEMS
COMPRESSOR OIL & FILTERS- WATER
737.21
3/12/2024
114993
JAUNICH, MATT
REIMB: COMPASS PEER GROUP MTG - ADMIN
56.95
3/12/2024
114994
IJOHNSON BROTHERS LIQUOR CO
COST OF GOODS SOLD - LIQUOR HUTCH
30,301.19
3/12/2024
114995
KATIE CANNON
UB REFUND
16.05
3/12/2024
114996
KERI'S CLEANING & HANDYMAN SERVICES
CONTRACTED JANITORIAL- MULTIPLE DEPTS
5,669.06
3/12/2024
114997
KLOSS, TOM
REIMB: MTG IN GOLDEN VALLEY- IT
79.06
3/12/2024
114998
KRANZ LAWN & POWER
REPAIR PARTS FOR CHAIN SAW - PARKS
117.47
3/12/2024
114999
L & P SUPPLY CO
FORESTRY EQUIPMENT
110.24
3/12/2024
115000
LANO EQUIPMENT OF LORETTO
CHUTE FOR TORO SLIDER MOWER- PARKS
362.00
3/12/2024
115001
LARSON ENGINEERING INC
PICKLEBALL COURT DESIGN
14,150.00
3/12/2024
115002
LAWSON PRODUCTS INC
HATS PARTS SUPPLIES
276.81
3/12/2024
115003
LEAGUE OF MN CITIES -INS TRUST
Q2 WORKER COMP PREMIUM
96,208.00
3/12/2024
115004
MARCO TECHNOLOGIES LLC
PRINTING CONTRACT- MULTIPLE DEPTS
2,705.51
3/12/2024
115005
MARCO TECHNOLOGIES LLC NW 7128
PRINTING CONTRACT - MULTIPLE DEPTS
5,078.38
3/12/2024
115006
MCLEOD COUNTY HHW
APPLIANCE RECYCLING - MULTIPLE DEPTS
348.40
3/12/2024
115007
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES -MULTIPLE DEPTS
1,880.97
3/12/2024
115008
MESSNER, KEITH
REIMB: JURY DUTY- ENG
30.24
3/12/2024
115009
MINI RIFF
EQUIPMENT RENTAL-CREEKSIDE
133.11
3/12/2024
115010
MINNESOTA CHIEFS OF POLICE
ETI TRAINING CONFERENCE - POLICE
1,100.00
3/12/2024
115011
MINNESOTA DEPT OF HEALTH
STATE FEE - WATER CONNECTIONS
12,512.00
3/12/2024
115012
MINNESOTA POLLUTION CONTROL AGENCY
PERMIT FEES - MULTIPLE DEPTS
14,750.00
3/12/2024
115013
MINNESOTA VALLEY TESTING LAB
COLIFORM TESTING - MULTIPLE DEPTS
1,056.80
3/12/2024
115014
MN TRANSPORTATION ALLIANCE
MEMBERSHIP DUES- ENG
625.00
3/12/2024
115015
MORGAN CREEK VINEYARDS
COST OF GOODS SOLD - LIQUOR HUTCH
276.00
3/12/2024
115016
M-R SIGN
SIGNS-CITY/CNTY/STATE - HATS
1,023.27
3/12/2024
115017
MTI DISTIBUTING INC
TORO FIELD PRO BALLFIELD GROOMER - PARKS
44,425.85
3/12/2024
115018
NORTH CENTRAL INC
M5707T DUMP BODY SET UP - STREETS
FOLDERS, PADS -STREETS
15,900.00
3/12/2024
115019
ODP BUSINESS SOLUTIONS LLC
61.98
3/12/2024
115020
OLSON, RODNEY & LEANN
FIXED MOVING BENEFIT
ALARM SETUP - POLICE
4,125.00
3/12/2024
115021
PAAPE DISTRIBUTING COMPANY
550.00
3/12/2024
115022
PAGEL, NICK
REIMB: SAFETY FOOTWEAR -STREETS
194.95
3/12/2024
1115023
PARK NICOLLET CLINIC
EVENT CENTER CAM
1,500.00
3/12/2024
115024
PATROL PC
RHINOTAB - MULTIPLE DEPTS
10,389.16
3/12/2024
115025
PAULSON,JOHN
REIMB:LMCTASKFORCE,MNECA- STORMWATER
328.96
3/12/2024
115026
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
3,682.25
3/12/2024
115027
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
2,439.20
3/12/2024
115028
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
28,353.15
3/12/2024
115029
PLUNKETTS PEST CONTROL
PEST CONTROL - ARENA
607.74
3/12/2024
115030
PREMIER LIFT PRODUCTS LLC
CONTRACTUAL R&M - ARENA
400.00
3/12/2024
115031
PREMIUM WATERS
EQUIPMENT RENTAL -PARKS
10.00
3/12/2024
115032
PRIMER
L6P21-06: W & WW SCADA SYSTEM IMPRVS
44,859.03
3/12/2024
115033
RAHN PAINTING & CONTRACTING LLC
SNOW REMOVAL- MULTIPLE DEPTS
6,175.00
3/12/2024
115034
RED BULL DISTRIBUTION COMPANY INC
COST OF GOODS SOLD - LIQUOR HUTCH
85.23
3/12/2024
115035
RED ROCK FIRE LLC
PRESCRIBED BURNS- CPL GRANT - PARKS
10,207.52
3/12/2024
115036
REDEEMING ACRES LLC
GOAT GRAZING DOWNPAYMENT- PARKS
1,998.75
3/12/2024
115037
REESE CUSTOM WOOD BUILD LLC
COST OF GOODS SOLD - LIQUOR HUTCH
189.00
3/12/2024
115038
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
609.95
3/12/2024
115039
S&S TRUCKING LLC
FREIGHT - CREEKSIDE
350.00
3/12/2024
115040
SEDERLUND, CORY
REIMB: FIELD OFFICER TRAINING - POLICE
936.04
3/12/2024
115041
SHORT-ELLIOT-HENDRICKSON INC
JAN PROJECTS -ENG
17,714.64
3/12/2024
115042
SMALL LOT MN
COST OF GOODS SOLD - LIQUOR HUTCH
416.88
3/12/2024
115043
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
23,273.09
3/12/2024
115044
ST CLOUD REFRIGERATION INC
CONTRACTUAL R&M - ARENA
1 1,295.15
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE 3/12/24
Check Date
Check #
Name
Description
Amount
3/12/2024
115045
STANDARD PRINTING-N-MAILING
POSTAGE -MULTIPLE LOCATIONS
475.15
3/12/2024
115046
STAPLES ADVANTAGE
OFFICE SUPPLIES- MULTIPLE DEPTS
209.18
3/12/2024
115047
TALL SALES COMPANY
JAN COMMISSIONS - CREEKSIDE
8,020.35
3/12/2024
115048
TEK MECHANICAL
SS EXHAUST BIO & RO HEATERS - WATER
6,550.00
3/12/2024
115049
TERMINAL SUPPLY CO
ELBOWS/CONNECTORS/UNIONS - HATS
459.06
3/12/2024
115050
TRI COUNTY WATER
RENTAL WATER COOLER - MULTIPLE DEPTS
47.75
3/12/2024
115051
TWO-WAY COMMUNICATIONS INC
MS707T MIC/ANTENNA-STREETS
302.60
3/12/2024
115052
ULINE
CHEMICAL SAFETY ITEMS - PARKS
160.85
3/12/2024
115053
VESSCO INC
FERRIC TANK FILL PIPE SUPPORTS - WWTP
797.00
3/12/2024
115054
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
11,353.61
3/12/2024
115055
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
403.10
3/12/2024
115056
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
1,504.75
3/12/2024
115057
VIVID IMAGE
WEBSITE UPDATES - MULTIPLE DEPTS
1,7D0.00
3/12/2024
115058
WASTE MANAGEMENT OF WI -MN
REFUSE TAKEN TO LANDFILL
6,939.22
3/12/2024
115059
WELCOME NEIGHBOR
ADVERTISING - LIQUOR HUTCH
60.00
3/12/2024
115060
WEST CENTRAL SANITATION INC
JANUARY REFUSE
51,428.82
3/12/2024
115061
WIDSETH SMITH NOLTING & ASSOC INC
GRANDSTAND RENOVATION
13,155.D0
3/12/2024
115062
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
4,570.00
3/12/2024
1115063
WINE MERCHANTS INC
COST OF GOODS SOLD - LIQUOR HUTCH
6,378.85
Total - Check Register
A:
1
$ 1,OS3,702.83
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE 3/12/24
Check Date
Check #
Name I Description Amount
3/12/2024
114962
CROW RIVER SIGNS JDIGITAL PRINT SIGN 959.22
Total - Check Register B:
1 $ 959.22
s: HUTCHINSON CITY COUNCIL
HUTCH I N SO N Request for Board Action
A CRY ON PURPOSE.
Ecumen Public Hearing Regarding the Refinancing of Conduit Debt Issued by the
Agenda Item: City of Bethel
Department: Finance
LICENSE SECTION
Meeting Date: 3/12/2024
Application Complete NIA
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff El
Public Hearing
Time Requested (Minutes): 5
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In 2006, the City of Lake Crystal issued Housing and Health Care Refunding Bonds (Ecumen -
5econd Century Project) to refinance six senior housing/assisted living facilities in various
Minnesota cities, which included The Oaks and Pines in Hutchinson. While the "conduit" bonds
were issued by another city, Hutchinson provided host approval since the facilities are in the City
of Hutchinson.
Ecumen would like to refinance the bonds again in order to consolidate several issuances into
one bond issuance. The refinancing will also allow Ecumen to make capital improvements to
some of its projects. The City of Hutchinson once again needs to provide host approval of the
refinancing.
Conduit bonds are beneficial to non -profits as the bonds are tax-exempt and at a lower interest
rate than privately placed debt. It's important to note that the liability to repay the debt alls
entirely on Ecumen and the City has no liability.
The city council is being asked to approve/deny the attached resolution #15705 in addition to the
attached Cooperative Agreement.
BOARD ACTION REQUESTED:
Conduct the public hearing and consider Approving/Denying Resolution 15705
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
follows:
CITY OF HUTCHINSON, MINNESOTA
RESOLUTION NO.—] 5705_
RESOLUTION CONSENTING TO AND APPROVING THE ISSUANCE BY THE
CITY OF BETHEL OF REVENUE OBLIGATIONS TO FINANCE AND
REFINANCE A PROJECT LOCATED IN THE CITY OF HUTCHINSON AND
TAKING OTHER ACTIONS WITH RESPECT THERETO
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the "City"), as
Section 1. Recitals.
1.01. Pursuant to Minnesota Statutes, Chapter 462C, as amended (the "Housing Act'), the City
is authorized to cant' out the public purposes described in the Housing Act by providing for the issuance
of revenue bonds to provide funds to finance or refinance multifamily housing developments.
1.02. Minnesota Statutes, Section 471.656, as amended, authorizes a municipality to issue
obligations to finance the acquisition or improvement of property located outside of the corporate
boundaries of such municipality if the obligations are issued under a joint powers agreement between the
municipality issuing the obligations and the municipality in which the property to be acquired or
improved is located. Pursuant to Minnesota Statutes, Section 471.59, as amended, by the terms of a joint
powers agreement entered into through action of their governing bodies, two or more municipalities may
jointly or cooperatively exercise any power common to the contracting parties or any similar powers,
including those which are the same except for the territorial limits within which they may be exercised
and the joint powers agreement may provide for the exercise of such powers by one or more of the
participating governmental units on behalf of the other participating units.
1.03. Second Century Housing, a Minnesota nonprofit corporation ("Second Century
Housing"), Owatonna Senior Living, LLC, a Minnesota limited liability company ("Owatonna Senior
Living"), and Pines of Hutchinson, LLC, a Minnesota limited liability company ("Pines of Hutchinson,"
and collectively with Second Century Housing and Owatonna Senior Living, the "Borrowers"), the sole
member of each of Second Century Housing, Owatonna Senior Living, and Pines of Hutchinson is
Ecumen, a Minnesota nonprofit corporation ("Ecumen'), have proposed that the City approve the
issuance by the City of Bethel, Minnesota (the "Issuer") of one or more series of tax-exempt and taxable
revenue obligations (the "Bonds") in the estimated aggregate principal amount not to exceed $25,000,000.
The Bonds will be issued in accordance with the terms of the Housing Act and Minnesota Statutes,
Sections 471.59 and 471.656, as amended (the "Joint Powers Act," and together with the Housing Act,
the "Act").
1.04. The Borrowers intend to apply a portion of the proceeds of the Bonds in the estimated
principal amount not to exceed $3,800,000 to (i) refinance Ecumen Oaks, a 41-unit independent living,
assisted living and memory care community located at 945 Century Avenue SW in the City ("Ecumen
Oaks"), which is owned by Second Century Housing and managed by Ecumen, through the redemption
and prepayment of the Housing and Health Care Revenue Refunding Bonds (Ecumen — Second Century
and Owatonna Senior Living Project), Series 2014A, issued by the City of Lake Crystal, Minnesota in the
original aggregate principal amount of $8,295,000 on December 18, 2014; (ii) finance capital
improvements to Ecumen Oaks; and (iii) finance capitalized interest during the construction of the capital
improvements to Ecumen Oaks.
1.05. The Borrowers intend to apply a portion of the proceeds of the Bonds in the estimated
principal amount not to exceed $4,000,000 to (i) refinance Ecumen Pines, a 50-unit independent living
and assisted living community located at 1015 Century Avenue SW in the City ("Ecumen Pines"), which
is owned by Pines of Hutchinson and managed by Ecumen, through the redemption and prepayment of
the Senior Housing Revenue Refunding Note (Pines of Hutchinson, LLC Project), Series 2013, issued by
the City of Falcon Heights, Minnesota in the original aggregate principal amount of $4,400,000 on
January 4, 2013; (ii) finance capital improvements to Ecumen Pines; and (iii) finance capitalized interest
during the construction of the capital improvements to Ecumen Pines.
1.06. Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), and
regulations promulgated thereunder require that prior to the issuance of the Bonds, the City Council of the
City consent to the issuance of the Bonds by the Issuer after conducting a public hearing thereon preceded
by publication of a notice of public hearing (in the form required by Section 147(f) of the Code and
applicable regulations) in a newspaper of general circulation within the City at least seven (7) days prior
to the public hearing date.
1.07. A notice of public hearing (the "Public Notice') was published at least seven (7) days
before the regularly scheduled meeting of the City Council on the date hereof in the Hutchinson Leader, a
newspaper of general circulation in the City, with respect to the required public hearing under
Section 147(f) of the Code.
1.08. On the date hereof, the City Council conducted a public hearing at which a reasonable
opportunity was provided for interested individuals to express their views, both orally and in writing, on
the following: (i) consent to the issuance of the Bonds by the Issuer pursuant to the requirements of
Section 147(f) of the Code and the regulations promulgated thereunder; and (ii) approval of the issuance of
the Bonds by the Issuer to refinance, among other things, Ecumen Oaks and Ecumen Pines (together, the
"Hutchinson Project") and to finance, among other things, the capital improvements (the "Capital
Improvements") to the Hutchinson Project.
1.09. The City, the City of Owatonna, Minnesota, the City of Saint Peter, Minnesota, and the
Issuer are proposing to enter into a Cooperative Agreement (the "Cooperative Agreement"), pursuant to
which the City will consent to the issuance of the Bonds by the Issuer to refinance, among other things, the
Hutchinson Project and to finance, among other things, the Capital Improvements to the Hutchinson Project,
and the Issuer will agree to issue the Bonds for such purposes.
Section 2. Approval. The City Council finds that it is in the best interest of the City to
approve the issuance of the Bonds by the Issuer to (i) refinance, among other things, the Hutchinson
Project; and (ii) finance, among other things, the Capital Improvements to the Hutchinson Project. Based
on such findings, the City Council hereby consents to the issuance of the Bonds by the Issuer in the
estimated principal amount not to exceed $7,800,000 (with approximately $3,800,000 allocated to
Ecumen Oaks and approximately $4,000,000 allocated to Ecumen Pines). Such approval is subject to
final approval by the governing body of the Issuer, fallowing the preparation of bond documents and a
determination by the Issuer to issue the Bonds.
Section 3. Execution of Documents. The Mayor and the City Administrator are hereby
authorized and directed to execute and deliver the Cooperative Agreement and any other documents deemed
necessary to fulfill the intentions of this resolution. All of the provisions of the Cooperative Agreement,
when executed and delivered as authorized herein, shall be deemed to be a part of this resolution as fully and
to the same extent as if incorporated verbatim herein and shall be in full force and effect from the date of
execution and delivery thereof. The Cooperative Agreement shall be substantially in the form on file with the
BE250-28-930173.0 2
City which is hereby approved, with such omissions and insertions as do not materially change the substance
thereof, or as the Mayor and the City Administrator, in their discretion, shall determine, and the execution
thereof by the Mayor and the City Administrator shall be conclusive evidence of such determination.
The Mayor and City Administrator and other officers, employees, and agents of the City are
hereby authorized and directed to prepare and furnish to bond counsel and the original purchaser of the
Bonds certified copies of all proceedings and records of the City relating to the approval of the issuance
of the Bonds, including a certification of this resolution.
Section 4. Costs. The Borrowers will, upon demand, reimburse the City for costs paid or
incurred by the City in connection with this resolution.
Section 5. Effective Date. This resolution shall be in full force and effect from and after its
passage.
Adopted on this 12' day of March, 2024 by the City Council of the City of Hutchinson, Minnesota.
Mayor
ATTEST:
City Administrator
BE250-28-930173A
Second Draft
February 16, 2024
COOPERATIVE AGREEMENT
THIS COOPERATIVE AGREEMENT, dated as of March 1, 2024 (the "Cooperative
Agreement"), is made and entered into between the CITY OF BETHEL, MINNESOTA (the "Issuer"),
the CITY OF SAINT PETER, MINNESOTA (the "City of Saint Peter"), the CITY OF HUTCHINSON,
MINNESOTA (the "City of Hutchinson'), and the CITY OF OWATONNA, MINNESOTA (the "City of
Owatonna," and collectively with the City of Saint Peter and the City of Hutchinson, the "Host Cities').
RECITALS
Pursuant to Minnesota Statutes, Chapter 462C, as amended (the "Housing Act"), a municipality
is authorized to carry out the public purposes described in the Act by providing for the issuance of
revenue bonds to provide funds to finance or refinance multifamily housing developments (including
independent living, assisted living, and memory care facilities).
Minnesota Statutes, Section 471.656, as amended, authorizes a municipality to issue obligations
to finance the acquisition or improvement of property located outside of the corporate boundaries of such
municipality if the obligations are issued under a joint powers agreement between the municipality
issuing the obligations and the municipality in which the property to be acquired or improved is located.
Pursuant to Minnesota Statutes, Section 471.59, as amended, by the terms of a joint powers agreement
entered into through action of their governing bodies, two or more municipalities may jointly or
cooperatively exercise any power common to the contracting parties or any similar powers, including
those which are the same except for the territorial limits within which they may be exercised and the joint
powers agreement may provide for the exercise of such powers by one or more of the participating
governmental units on behalf of the other participating units.
On June 30, 2003, the City of Owatonna issued its Variable Rate Demand Housing Refunding
Revenue Bonds (Second Century Housing Project), Series 2003A (the "Series 2003A Bonds"), in the
original aggregate principal amount of $4,120,000, pursuant to the Housing Act and a Trust Indenture,
dated as of June 1, 2003, between the City of Owatonna and U.S. Bank Trust Company, National
Association, a national banking association, as successor -in -interest to U.S. Bank National Association
(the "2003 Trustee"), as supplemented by a First Amendment to Trust Indenture, dated as of July 1, 2010
(collectively, the "2003 Indenture"), between the City of Owatonna and the 2003 Trustee, and loaned the
proceeds thereof to Second Century Housing, a Minnesota nonprofit corporation ("Second Century
Housing"), the sole member of which is Ecunien, a Minnesota nonprofit corporation ("Ecumen"), for the
purpose of refinancing Ecumen Brooks, a 50-unit independent living, assisted living, and memory care
community located at 2480 St. Paul Road in the City of Owatonna ("Ecumen Brooks'), which is owned
by Second Century Housing and managed by Ecumen.
On January 4, 2013, the City of Falcon Heights, Minnesota (the "City of Falcon Heights") issued
its Senior Housing Revenue Refunding Note (Pines of Hutchinson, LLC Project), Series 2013 (the
"Series 2013 Note"), in the original aggregate principal amount of $4,400,000, pursuant to the Housing
Act and Minnesota Statutes, Sections 471.59 and 471.656, as amended (the "Joint Powers Act," and
together with the Housing Act, the "Act"), and loaned the proceeds thereof to Pines of Hutchinson, LLC,
a Minnesota limited liability company ("Pines of Hutchinson"), the sole member of which is Ecumen, for
the purpose or refinancing Ecumen Pines, a 50-unit independent living and assisted living community
located at 1015 Century Avenue SW in the City of Hutchinson ("Ecumen Pines"), which is owned by
Pines of Hutchinson and managed by Ecumen.
On December 18, 2014, the City of Lake Crystal, Minnesota (the "City of Lake Crystal') issued
its Housing and Health Care Revenue Refunding Bonds (Ecumen — Second Century and Owatonna
Senior Living Project), Series 2014A (the "Series 2014A Bonds"), in the original aggregate principal
amount of $8,295,000, pursuant to the Act and an Indenture of Trust, dated as of August 1, 2006 (the
"Original 2006 Indenture"), between the City of Lake Crystal and U.S. Bank Trust Company, National
Association, a national banking association, as successor -in -interest to U.S. Bank National Association
(the "2006 Trustee"), as supplemented and amended by a First Supplemental Indenture of Trust, dated as
of August 1, 2010 (the "First Supplemental 2006 Indenture"), between the City of Lake Crystal and the
2006 Trustee, and as further supplemented and amended by a Second Supplemental Indenture of Trust,
dated as of December 1, 2014 (the "Second Supplemental 2006 Indenture'), between the City of Lake
Crystal and the 2006 Trustee, and loaned the proceeds of the Series 2014A Bonds to Second Century
Housing for the purpose of refinancing (i) Ecumen Oaks, a 41-unit independent living, assisted living,
and memory care community located at 945 Century Avenue SW in the City of Hutchinson ("Ecumen
Oaks"), which is owned by Second Century Housing and managed by Ecumen; and (ii) Ecumen Sand
Prairie, a 43-unit assisted living facility located at 700 Knight Street, Saint Peter, Minnesota ("Ecumen
Sand Prairie'), which is owned by Second Century Housing and managed by Ecumen.
On December 18, 2014, the City of Owatonna issued its Housing and Health Care Revenue
Refunding Bonds (Ecumen — Second Century and Owatonna Senior Living Project), Series 2014B (the
"Series 2014B Bonds"), in the original aggregate principal amount of $6,775,000, pursuant to the
Housing Act and the Original 2006 Indenture, as supplemented and amended by the First Supplemental
2006 Indenture, as supplemented and amended by the Second Supplemental 2006 Indenture, and as
further supplemented and amended by a Third Supplemental Indenture of Trust, dated as of December 1,
2014 (the "Third Supplemental 2006 Indenture"), between the City of Owatonna and the 2006 Trustee,
and loaned the proceeds thereof to Owatonna Senior Living, LLC, a Minnesota limited liability company
("Owatonna Senior Living"), whose sole member is the Ecumen, for the purpose of refinancing Ecumen
CountrySide, a 61 unit independent living and assisted living community located at 650 El Dorado Street
in the City of Owatonna ("Ecumen CountrySide" ), which is owned by Owatonna Senior Living and
managed by Ecumen.
On July 24, 2018, the City of Saint Peter issued its Housing and Health Care Facilities Revenue
Refunding Bonds (Ecumen — Second Century and Owatonna Senior Living Project), Series 2018A (the
"Series 2018A Bonds"), in the original aggregate principal amount of $5,965,000, pursuant to the
Housing Act and the Original 2006 Indenture, as supplemented and amended by the First Supplemental
2006 Indenture, as supplemented and amended by the Second Supplemental 2006 Indenture, as
supplemented and amended by the Third Supplemental 2006 Indenture, and as further supplemented and
arnended by the Fourth Supplemental Indenture of Trust, dated as of July 1, 2018 (the "Fourth
Supplemental 2006 indenture"), between the City of Saint Peter and the 2006 Trustee, and loaned the
proceeds thereof to Second Century Housing and Owatonna Senior Living for the purpose of refinancing,
among other things, Ecumen Prairie Hill, a 63-unit independent living, assisted living, and memory care
community located at 1303, 1305, and 1307 Marshall Street in the City of Saint Peter ("Ecumen Prairie
Hill"), which is owned by Second Century Housing and managed by Ecumen.
Second Century Housing, Pines of Hutchinson, and Owatonna Senior Living (collectively, the
"Borrowers") have proposed to refinance Ecumen Brooks, Ecumen Pines, Ecumen Oaks, Ecumen
RE250-28-930148.%l 1)
CountrySide, Ecumen Prairie Hill and Ecumen Sand Prairie (collectively, the "Facilities") and is
requesting that the Issuer issue its revenue bonds in order to (i) refinance Ecumen Brooks by refinancing
the outstanding Series 2003A Bonds; (ii) refinance Ecumen Pines by refinancing the outstanding
Series 2013 Note; (iii) refinance Ecumen Oaks by refinancing the outstanding Series 2014A Bonds; (iv)
refinance Ecumen Sand Prairie by refinancing the outstanding Series 2014A Bonds; (iv) refinance
Ecumen CountrySide by refinancing the outstanding Series 2014B Bonds; (v) refinance Ecumen Prairie
Hill by refinancing the outstanding Series 2018A Bonds; (vi) finance capital improvements to the
Facilities (the "Capital Improvements"); (vii) finance capitalized interest during the construction of the
Capital Improvements; (viii) fund required reserves, if any; and (ix) pay costs of issuance of the Bonds
(hereinafter defined).
On or about the date of issuance of the Bonds, title of Ecumen Sand Prairie is expected to be
transferred from Second Century Housing to Ecumen Sand Prairie, LLC, a Minnesota limited liability
company, the sole member of which is Ecumen, and as such, revenues from Ecumen Sand Prairie will not
be pledged to the repayment of the Bonds.
The Issuer and the Host Cities are proposing to enter into this Cooperative Agreement pursuant to
which Host Cities will consent to the issuance of the revenue bonds by the Issuer to refinance the
Facilities and finance the Capital Improvements.
The revenue bonds proposed to be issued by the Issuer for the benefit of the Borrowers will not
constitute general or moral obligations of, or pledge the full faith and credit or taxing powers of the
Issuer, the Host Cities, the State of Minnesota, or any political subdivision thereof, but will be payable
solely from the revenues pledged and assigned thereto pursuant to one or more revenue agreements
between the Issuer and the Borrowers. The Borrowers are expected to form an obligated group (the
"Obligated Group") for which Ecumen will serve as the agent but not a financial member (the "Obligated
Group Agent"). In connection with the financing contemplated herein, the Obligated Group Agent will
issue, on behalf of the Obligated Group, an obligation of the Obligated Group to secure the payment of
the revenue bonds.
NOW, THEREFORE, the Issuer and the Host Cities agree as follows:
1. The Issuer shall issue its Housing and Health Care Facilities Revenue Refunding Bonds
(Ecumen Obligated Group), Series 2024A (the "Series 2024A Bonds"), in the original aggregate principal
amount of $25,000,000, and its Taxable Housing and Health Care Facilities Revenue Refunding Bonds
(Ecumen Obligated Group), Series 2024B (the "Series 2024B Bonds," and together with the Series
2024A Bonds, the "Series 2024 Bonds"), in the original aggregate principal amount of approximately
$230,000, pursuant to the Act and Bond Indenture, dated as of March 1, 2024, between the Issuer and
U.S. Bank Trust Company, National Association, a national banking association, as the trustee for the
Series 2024 Bonds.
2. Proceeds of the Series 2024 Bonds, along with any remaining proceeds of the
Series 2003A Bonds, the Series 2013 Note, the Series 2014A Bonds, the Series 201413 Bonds, and the
Series 2018A Bonds (collectively, the "Prior Bonds"), along with available funds of the Borrowers, will
be used to (i) refinance the outstanding principal amount of the Prior Bonds, thereby refinancing the
Facilities; (ii) finance the Capital Improvements; (iii) fund required reserves, if any; and (iv) pay the costs
of issuance of the Series 2024 Bonds.
3. The governing bodies of the Issuer and the Host Cities have each adopted a resolution
approving this Cooperative Agreement and authorizing its execution and delivery.
BE250-28-930148.%l
4. The Host Cities hereby consent to and approve (i) the issuance of the Series 2024 Bonds
by the Issuer; (ii) the refinancing of the Facilities by the Issuer with the proceeds of the Series 2024
Bonds; and (iii) the financing of the Capital Improvements by the Issuer with the proceeds of the
Series 2024 Bonds.
5. Except to the extent specifically provided herein, the Issuer shall not incur any
obligations or liabilities as a result of the issuance of the Series 2024 Bonds. The Series 2024 Bonds
shall be special, limited obligations of the Issuer payable solely from proceeds, revenues, and other
amounts specifically pledged to the payment of the Series 2024 Bonds. The Series 2024 Bonds and the
interest thereon shall not constitute or give rise to a pecuniary liability, general or moral obligation, or a
pledge of the full faith and credit or taxing powers of the Issuer, the Host Cities, the State of Minnesota,
or any political subdivision of the above, within the meaning of any constitutional or statutory provisions.
6. All costs incurred by the Issuer and the Host Cities in the authorization, execution,
delivery, and performance of this Cooperative Agreement and all related transactions shall be paid by the
Borrowers.
7. This Cooperative Agreement may not be terminated by any party so long as the
Series 2024 Bonds are outstanding.
8. This Cooperative Agreement may be amended by the Issuer and the Host Cities at any
time. No amendment may impair the rights of the Borrowers or the holders of the Series 2024 Bonds.
9. This Cooperative Agreement may be executed in several counterparts, each of which
shall be regarded as an original and all of which shall constitute but one and the same agreement.
10. This Cooperative Agreement shall be governed by the laws of the State of Minnesota.
(The remainder of this page is intentionally left blank.)
RE250-28-930148.%l 4
IN WITNESS WHEREOF, the Issuer, the City of Saint Peter, the City of Hutchinson, and the
City of Owatonna have executed this Cooperative Agreement as of the date and year first written above.
CITY OF BETHEL, MINNESOTA,
as Issuer
By
Its Mayor
By
Its City Clerk
BC250-29-930148.v2 S-I
Execution page of the City of Saint Peter to the Cooperative Agreement, dated as of the date and year
first written above.
CITY OF SAINT PETER, MINNESOTA,
as a Host City
By
Its Mayor
By
Its City Administrator
BC250-29-930148.v2 S-2
Execution page of the City of Hutchinson to the Cooperative Agreement, dated as of the date and year
first written above.
CITY OF HUTCHINSON, MINNESOTA,
as a Host City
By
Its Mayor
By
Its City Administrator
BC250-29-930148.v2 S-3
Execution page of the City of Owatonna to the Cooperative Agreement, dated as of the date and year first
written above.
CITY OF OWATONNA, MINNESOTA,
as a Host City
By
Its Mayor
By
Its City Administrator
BC250-29-930148.v2 S_4
CITY OF HUTCHINSON, MINNESOTA
NOTICE OF A PUBLIC HEARING TO BE CONDUCTED BY THE CITY OF
HUTCHINSON WITH RESPECT TO THE ISSUANCE OF REVENUE
OBLIGATIONS BY THE CITY OF BETHEL FOR THE BENEFIT OF THE
ECUMEN OBLIGATED GROUP
NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota (the
"City"), will hold a public hearing on Tuesday, March 12, 2024, at or after 6:00 p.m. in the Council
Chambers of the City Center, located at I I I Hassan Street SE in the City, to consider a proposal that the
City grant host approval to the issuance of one or more series of tax-exempt and taxable revenue obligations
(the "Bonds'), in the estimated aggregate principal amount not to exceed $25,000,000, by the City of
Bethel, Minnesota (the "Issuer') under Minnesota Statutes, Chapter 462C, as amended, and Minnesota
Statutes, Sections 471.59 and 471.656, all as amended, for the benefit of one or more members of an
obligated group expected to consist of Second Century Housing, a Minnesota nonprofit corporation
("Second Century Housing"), Owatonna Senior Living, LLC, a Minnesota limited liability company
("Owatonna Senior Living'), and Pines of Hutchinson, LLC, a Minnesota limited liability company ("Pines
of Hutchinson," and collectively with Second Century Housing and Owatonna Senior Living, the
"Obligated Group"). The sole member of each of Second Century Housing, Owatonna Senior Living, and
Pines of Hutchinson is Ecumen, a Minnesota nonprofit corporation ("Ecumen"). Ecumen is expected to
serve as the agent of the Obligated Group but will not be a financial member of the Obligated Group.
A portion of the proceeds of the Bonds in the estimated principal amount not to exceed $3,800,000
will be used to (i) refinance Ecumen Oaks, a 41-unit independent living, assisted living and memory care
community located at 945 Century Avenue SW in the City ("Ecumen Oaks"); (ii) finance capital
improvements to Ecumen Oaks; and (iii) finance capitalized interest during the construction of the capital
improvements to Ecumen Oaks. A portion of the proceeds of the Bonds in the estimated amount not to
exceed $4,000,000 will be used to (a) refinance Ecumen Pines, a 50-unit independent living and assisted
living community located at 1015 Century Avenue SW in the City ("Ecumen Pines"); (b) finance capital
improvements to Ecumen Pines; and (c) finance capitalized interest during the construction of the capital
improvements to Ecumen Pines. Ecumen Oaks is owned by Second Century Housing and is managed by
Ecumen, and Ecumen Pines is owned by Pines of Hutchinson and is managed by Ecumen. Proceeds of the
Bonds will also be used to refinance other facilities owned and operated by the members of the Obligated
Group, finance capital improvements to such facilities, finance capitalized interest during the construction
of such capital improvements, fund required reserves, and pay costs of issuance of the Bonds.
The Bonds will be special, limited obligations of the Issuer, and the Bonds and interest thereon will
be payable solely from the revenues and assets pledged to the payment thereof. No holder of any Bonds
will ever have the right to compel any exercise of the taxing power of the City to pay the Bonds or the
interest thereon, nor to enforce payment against any property of the City. The Bonds are to be payable
solely from revenues and security provided by the Obligated Group and pledged to the payment of the
Bonds.
At the time and place fixed for the public hearing, the City Council will give all persons who appear
at the hearing an opportunity to express their views with respect to the proposal. In addition, interested
persons may direct any questions or file written comments respecting the proposal with the City
Administrator, at or prior to said public hearing.
Dated: Wednesday, February 28, 2024
BY ORDER OF THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA
Isl Matt Jaunich
City Administrator
City of Hutchinson, Minnesota
BE250-29-929197.v4
C H A R T E R E D
Fifth Street Towers
150 South Fifth Street, Suite 700
Minneapolis, MN 55402
(612) 337-9300 telephone
(612) 337-9310 fax
kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
duLm A. EDDINGTQN
Attorney at Law
Direct Dial: (612) 337-9213
Email: jeddington@kennedy-gimven.com
February 22, 2024
Andy Reid, Finance Director
City of Hutchinson
11 I Hassan Street SE
Hutchinson, MN 55350
Re: Resolution granting host approval for facilities to be financed and refinanced with the proceeds
revenue obligations to be issued by the City of Bethel for the benefit of the Ecumen Obligated
Group
Dear Andy,
Second Century Housing, a Minnesota nonprofit corporation ("Second Century Housing"), whose sole
member is Ecumen, a Minnesota nonprofit corporation ("Ecumen"), owns Ecumen Oaks, a 41-unit
independent living, assisted living and memory care community located at 945 Century Avenue SW,
Hutchinson, Minnesota ("Ecumen Oaks"), which is managed by Ecumen. Pines of Hutchinson, LLC, a
Minnesota limited liability company ("Pines of Hutchinson"), whose sole member is Ecumen, owns
Ecumen Pines, a 50-unit independent living and assisted living community located at 1015 Century
Avenue SW, Hutchinson, Minnesota ("Ecumen Pines'), which is managed by Ecumen. Ecumen Oaks
was refinanced in 2014 with a portion of the proceeds of tax-exempt conduit revenue bonds issued by the
City of Lake Crystal, Minnesota, and Ecumen Pines was refinanced in 2013 with a portion of the
proceeds of a tax-exempt conduit revenue note issued by the City of Falcon Heights. Second Century
Housing, Pines of Hutchinson, and Owatonna Senior Living, LLC, a Minnesota limited liability company
("Owatonna Senior Living," and collectively with Second Century Housing and Pines of Hutchinson, the
"Borrowers"), whose sole member if Ecumen, have proposed to refinance Ecumen Oaks and Ecumen
Pines (together, the "Hutchinson Project"), and several other senior housing communities owned by the
Borrowers and located in Owatonna and Saint Peter, Minnesota and finance capital improvements to all
of these senior housing communities. To do this, the Borrowers have proposed that the City of Bethel
(the "Issuer") issue one or more series of tax-exempt and taxable revenue obligations (the "Bonds") in the
estimated principal amount not to exceed $25,000,000 and loan the proceeds thereof to the Borrowers. In
order for the Issuer to issue the Bonds, the City Council of the City must first grant "host approval" to the
issuance of the Bonds, as required by state and federal tax law.
The City Council is being asked to consider the enclosed resolution on March 12, 2024, following the
public hearing. By adopting the resolution, the City will provide host approval for the issuance of the
Bonds by the Issuer to refinance, among other things, the Hutchinson Project and to finance the capital
improvements to the Hutchinson Project, which will satisfy the requirements of the Internal Revenue
Code of 1986, as amended (the "Code"). In addition, the City is being asked to execute a Cooperative
Agreement (the "Cooperative Agreement") with the Issuer, the City of Saint Peter, and the City of
Owatonna, which will satisfy the requirements of Minnesota Statutes, Sections 471.59 and 471.656, as
amended.
If the City Council authorizes the Issuer to issue the Bonds, the Bonds will be issued as conduit revenue
bonds of the Issuer secured solely by the revenues derived from the loan or other revenue agreements
executed by the Borrowers and from other security provided by the Borrowers, including an obligation
issued on behalf of the Ecumen Obligated Group (currently expected to consist of the Borrowers) under a
master trust indenture. Ecumen will serve as the agent of the Ecumen Obligated Group but will not be a
financial member. The Bonds will not constitute a general or moral obligation of the City and will not be
secured by or payable from any property or assets of the City and will not be secured by any taxing power
of the City. The Bonds will not be subject to any debt limitation imposed on the City and the issuance of
the Bonds will not have any adverse impact on the credit rating of the City, even in the event that the
Borrowers encounter financial difficulties with respect to the Hutchinson Project and the other facilities to
be financed and refinanced.
The issuance of the Bonds by the Issuer will not affect the City's ability to issue general obligation or
conduit revenue bonds in calendar year 2024. Furthermore, the issuance of the Bonds by the Issuer will
not affect the ability of the City to issue and designate bonds as qualified tax-exempt obligations (or
"bank qualified") for purposes of Section 265(b)(3) of the Code in calendar year 2024.
We will send a member of our team to the City Council meeting on March 12, 2024 and can answer any
questions that may arise during the meeting. Please contact me with any questions you may have prior to
the City Council meeting.
Sincerely,
Julie A. Eddington
BE250-28-935007.vl
KA
s: HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CRY ON PURPOSE.
Public Arts Commission 2024-2025 Sculpture Stroll
Agenda Item:
Department: PRCE
LICENSE SECTION
Meeting Date: 3/12/2024
Application Complete N/A
Contact: Lynn Neumann
Agenda Item Type:
Presenter: n/a
Reviewed by Staff 21
Communications, Requests
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Public Arts Commission met on Wednesday, February 21st to review all the submissions
and to select the sculptures that will be featured in the 2024-2025 Sculpture Stroll. There were a
total of 41 submissions from 20 artists for the 2024-2025 Sculpture Stroll. The Public Arts
Commission reviewed and selected the rotating 11 pieces that will be featured around
Hutchinson.
Two additional sculptures will be selected and featured from the remaining submissions.
Ridgewater College and Citizen's Bank review the remaining submissions and will select the
sculpture that will be featured at their designated privately funded locations.
Attached is the proposed 2024-2025 Sculpture Stroll line up. Pictures of each sculpture are
included with the designated location.
If there is any questions or need additional information, please reach out to Lynn Neumann prior
to the meeting. A member of the Public Arts Commission will be present at the meeting to
answer any additional questions.
BOARD ACTION REQUESTED:
No action required.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No Q
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
16 West River Park 17 Riverside Park
PROPOSED 2024
HUTCHINSON SCULPTURE STROLL
18 MITGI
19 Pedestrian Bridge 20 Depot 21 Main St & 1st Ave N
(S.W.) [DQ Block]
jummimmopfi 4�
22 Library Square 23 Main St & 1st Ave S 24 Main St & 1st Ave S 25 Church at Hassan St ' 27 Main St & 3rd Ave S
(N.E.) [Library Sq Block] (S.W.) [Bank Block] & 2nd Ave (N.E.) [Post Office
Block]
Tim Adams: Luring Waters
12x4x4'
Mark Hall: Phoenix Rising
HHS Welding: Branching Out
6x5x5'
khor.
1r,
John Kamrath: Reaching
9x6x3'
uk
Vft
IE
ML
gn"m
Ives
11 1 mi
Isaac Kidder: Animal Realized
4x3x2'
r
1
if40
L
Addie Motzko: Ode to Seymour
3x2xl'
Tim Nelsen: Fender Buck
Imam
Gedion Nyanhongo: The Scorer
44x24x14"
Vic Rouleau: Beauty of Nature
20x24x72"
Victor Yepez: Flying Bike
74x24x68"
Tim James/Aidan Demorois: TBD
Craig Snyder: Take It Easy
Hutchinson Police Department
2023 Annual Report
Sworn to Protec4 Proud to Serve
To facilitate public protection from crime and provide
services that enhance the safety and quality of life and
the community.
HUTCHINSON MN
Hutchinson Police Department 1 214 11 Ave NE, Hutchinson MN 1320-234-4290
https:Hhutchinsommn.gov/departmentsfaciIities/police-services/
u
--
ow_
HUTCHINSON
2023 HUTCHINSON POLICE DEPARTMENT ANNUAL REPORT
Hutchinson Police Department Contacts
TABLE OF CONTENTS
Police Chief
Message from Chief
3
Thomas D. Gifferson.................... tgifferson@a hutchinsommn.gov
About the Department
4
Lieutenant
Adam Ament................................ aament@ hutchinsommn.gov
2022 Group A and B
5
Crime Statistics
Sergeants
Patrol
7
Eric Kilian .................................... ekilian@a hutcinsommn.gov
Statistical Information
8
Training
9
Joseph Nagel..................................jnagel@a hutchinsommn.gov
Investigations
10
Ben Erlandson........................... berlandson@a hutchinsommn.gov
School Resource Officer
11
Alicia Nortrom........................... anortrom@a hutchinsommn.gov
Child Protection Officer
12
Andrew Erlandson ..................... aerlandson@a hutchinsommn.gov
SWAT
13
Records Unite/Code
16
POLICE DEPARTMENT
Enforcement
21415t Ave NE —Hutchinson, MN 55350
Hospital Security
17
Axon Body Camera/Fleet
18
Phone .................................................... 320-234-4290
Citizen's Police Academy
19
Fax ......................................................... 320-587-6642
Website - https://www.ci.hutchinson.mn.us/departmentsfaciIities/police-services/
2
Message from the Chief
As always, I am proud to present Hutchinson Police Services Year End
Report. In 2023 calls for service were pretty consistent with past years
as we answered 15,331 calls for service.
2023 was a year of significant change for Hutchinson Police Services.
After 35 years at our 10 Franklin St location, we moved to Hutchinson's
new police department at 214 First Ave NE. What a huge
improvement!
The new facility is larger, more efficient, provides for a healthier work
environment, and has all the newest technologies. The HPD staff is
grateful to the citizens of Hutchinson and the Hutchinson City Council
for the support that is demonstrated every day and the trust you have
placed in us to be the stewards of your state-of-the-art building for
many years to come.
Hiring and retaining officers continues to be a challenge in the law
enforcement profession. Although we have been more fortunate than
some when it comes to officer retention, we accepted resignations of two officers at the end of 2023. Moving into 2024
we will need to hire 2 officers to back -fill those positions. We look forward to this process with optimism.
Please take some time to browse through this report. We have tried to condense a year's worth of activity into a
relatively small number of pages. If after your review you have questions, please do not hesitate to contact me.
Thank you,
Tom Gifferson
Police Chief
13
2023 HUTCHINSON POLICE DEPARTMENT ANNUAL REPORT
{ the Department
Department Staff —As of December 315t, 2023
25 Sworn Officers 1.7 Civilian Staff
1 Police Chief 1 Child Protection Officer 4 Police Administrative
Specialists
1 Lieutenant 1 School Liaison Officer 1 Evidence Technician
4. Patrol Sergeants
1 Investigative Sergeant
12 Patrol Officers
1 General Investigator
1 Drug Task Force Agent
3 Full-time Hospital Security
7 Part-time Hospital Security
1 Community Service Officer
Fleet— As of December 31St, 2023
2 Part-time Patrol Officers
1 Police Chaplain
14
—Marked Squads Jnmarkpd Squads ■SWATVehicles ■Trailer
M
2023 Crime Statistics
In 2021 the Hutchinson Police Department started reporting crime data to the Bureau of Criminal
Apprehension (BCA) with National Incident -Based Reporting System (NIBRS). NIBRS is used by law
enforcement agencies in the United States for collecting and reporting data on crimes. The BCA then reports
all NIBRS statistics to the FBI. Local, state and federal agencies generate NIBRS data from their records
management systems. In Group A Offenses there are 24 crime categories with 52 Offenses. Data is collected
on every incident and arrest in this group. In Group B Offenses, there are 11 offenses with only the arrest
information reported in this group.
Group A Offenses
• Animal Cruelty
• Arson
• Assault
o Aggravated Assault
o Simple Assault
o Intimidation
• Bribery
• Burglary
• Counterfeiting/Forgery
• Destruction/Damage/Vandal ism of
Property
• Drug/Narcotic Offenses
o Drug/Narcotic Violations
o Drug/Narcotic
Equipment Violations
• Embezzlement
• Extortion/Blackmail
• Fraud Offenses
o False
Pretenses/Swindle/Confi
Bence Games
o Credit Card/Automatic
Teller Machine Fraud
o Impersonation
o Welfare Fraud
o Wire Fraud
• Gambling Offenses
o Betting/Wagering
o Operating/Promoting/As
sisting Gambling
o Gambling Equipment
Violations
o Sports Tampering
• Homicide Offenses
o Murder/Non-Negligent
Manslaughter
o Negligent Manslaughter
o Justifiable Homicide
• Human Trafficking
o Commercial Sex Acts
o Involuntary Servitude
Key Benefits of NIBRS —
1. Detailed, high -quality data that provides a more complete and accurate
picture of crime.
2. Additonal context to understand victimization and offending.
I Standardized data to compare crime
• Kidnapping/Abduction across jursiditctions.
• Larceny/TheftOffenses 4. Can be used for tactical or strategic
o Pocket Picking analysis at the local, state, and national
o Purse Snatching
o Shoplifting levels.
o Theft from Building
o Theft from Coin -
Operated Machine or
Device
o Theft from Motor
Vehicle
o Theft of Motor Vehicle
Parts or Accessories
o All Other Larceny
• Motor Vehicle Theft
• Pornography/Obscene Material
• Prostitution Offenses
o Prostitution
o Assisting or Promoting
Prostitution
o Purchasing Prostitution
• Robbery
• Sex Offenses (Forcible)
o Forcible Rape
o Forcible Sodomy
o Sexual Assault with An
Object
o Forcible Fondling
• Sex Offenses (Non -Forcible)
o Incest
o Statutory
• Stolen Property
• Weapon Law Violations
Group B Offenses
• Bad Checks (Decommissioned
January 2022)
• Curfew/Loitering/Vagrancy
Violations
• Disorderly Conduct
• Driving Under the Influence
• Drunkenness (Decommissioned
January 2022)
• Family Offenses, Nonviolent
• Liquor Law Violations
• Peeping Tom (Decommissioned
January 2022)
• Runaway
• Trespass on Real Property
• All Other Offenses
5
mom 2023 HUTCHINSON POLICE DEPARTMENT ANNUAL REPORT
Group A Offenses
100
90
80
70
60
50
40
30
20
10
o 0�OgJaa-��JO�� oF�eFa
°oo c
GeP�'a,i`ec`
geo�0Faa�a� e`�a
a
Q
e -.o
ao
��°\aYe ° 1\a
;X�`9 -a\aY �Q.o' °
�J-o
�uo10
��
`°`�.p o
ta, � Qo\ °Q°
ceegecCdo gQo \eAOX\o`O
a
rs
4at°�0 0�0� ?� �oc
oc` �C'aa o� �C`Fe etc.
Lo �r
c
■ 2023 ■ 2022
Group B Offenses by Arrest
All Other Offenses
Trespass of Real Property
Runaway
Peeping Tom (Decommissioned January 2022)
Liquor Law Violations
Family Offenses, Nonviolent
Drunkenness (Decommissioned January 2022)
Driving Under the Influence
Disorderly Conduct
Curfew/Loitering/Vagrancy
Bad Checks (Decommissioned January 2022)
5 10 15 20 25 30 35 40
■ 2023 ■ 2022
45
0
Patrol
The patrol division of the Hutchinson Police Department is the face of the department. Many community
members only ever have contact with a patrol officer, making their impact crucial to the integrity of the
department.
Our patrol officers interact with community members when they respond to calls for service, take reports on
incidents that have occurred, patrol neighborhoods, enforce traffic laws, and engage at community events.
Our patrol officers also conduct criminal investigations by interviewing victims and suspects, reviewing video
surveillance, and collecting evidence.
Our patrol officers are very well trained in many areas, including DWI detection and enforcement, mental
health crisis, first aid and CPR. They also work closely with businesses on shoplifting and fraud incidents.
The department has twelve full-time officers and two part-time officers assigned to the patrol division. This
area is led by four patrol sergeants. I I
During the 2023 year, officers arrested 32 people for DUI's. This
was 4 more than the previous year. These DUI's are not all alcohol
related, some are the result of drugs. The Hutchinson Police
Department forfeited 5 motor vehicles. The 5 vehicles forfeited
were from DWI/controlled substances related crimes and fleeing
offenses.
Citations 622
- 730
Verbal Warnings 1353
1662
0 500 1000 1500 2000
■ 2023 ■ 2022
In 2023, officers responded to 364 crashes. iog of those
crashes were minor and didn't require officers to write a
state crash report. There were 1.81. property damage
crashes and g personal injury crashes. Of the 364
crashes, 65 of them were hit and runs.
D U I's
4 32
■ 2023 ■ 2022
In 2023, officers initiated 1.863 traffic
stops.
There were about 41.7 less citations
and verbal warnings issued in 2023
than 2022. It is important to note that
not all citations and verbal warnings
issued are from traffic stops.
Property Damage Crashes 1.81.
Personal Injury Crashes g
Hit and Run Crashes 42
17
2023 HUTCHINSON POLICE DEPARTMENT ANNUAL REPORT
Statistical Information
The Hutchinson Police
Department responds
to calls -for -service
twenty-four hours a
day and seven days a
week. The busiest
time frames for the
officers in 2023 were
loam and 4pm.
Calls for Service by Hour
900 829
800 689 754730749763 743733690691687 727
700
600 564595 572 566649
500 428
400 306333 344
300 229209205
200
100 I
0
m V Ln W I, W M 0 N m
a-i a-i a-i a-i a-i a-i a-i N N N N
Calls by Month
1400
1331 ��
1221
1130
1165 1160 1141
1200
10J5
10 3
987
1000
909
800
600
400
200
-
0
,oat ,oat ,oet
Jai Jai air
PQ�\
�a� ��oa �°�J oo°y'�
o,0at
Friday was the busiest
day of the week for calls
for service for the
Hutchinson Police
Department in 2023.
Monday, Tuesday,
Wednesday and
Thursday were all very
similar in calls for
service. Sunday was
slowest day of the week
by 692 calls for service.
January started out average
compared to all off 2023.
February was the lowest
month for calls -for -service.
Calls -for -service started to
trend up after February,
reaching the highest in June.
Then there was a gradual
decrease from August through
October. In November and
December calls increased
upwards again.
Calls by Days of the Week
2500 2229
2025 1989 2038 2007
2000 1880
1537
1500
1000
500
0
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 8
Training
Each year the staff of the Hutchinson Police Department participate in various trainings. These trainings
allow for staff to stay updated on all current policies, information, and technology within law
enforcement. The Minnesota Board of Peace Officers Standards and Training (POST) requires officers to
complete forty-eight hours of continuing education every three years in order to renew their POST
license.
Emergency Vehicle Operations and Police Pursuits (EVOC)
Officers shall demonstrate the knowledge and skill needed to reduce criminal and civil liability when involved
in emergency and non -emergency vehicle operations mode. This training must be designed to give officers
both skill and decision -making ability so that emergency vehicle operations can be resolved safely and
successfully. This will be accomplished with a minimum of eight hours of training, which will include a
minimum of four hours of in -vehicle operation. Simulators may be used in addition to in -vehicle and
classroom training but will not be used to replace the minimum four hours of in -vehicle training. It is
recommended that simulator training be used for decision making training.
Field Training
The field training process is a 16-week, 64o-hour requirement for all new Hutchinson Police Department
officer hires. New officers must show progression in job performance and complete all four phases to pass the
field training process and become an independent officer.
Patrol Online (PATROL)
To help cities reduce losses related to police liability, LMCIT has developed PATROL —Peace Officer
Accredited Training Online. While PATROL delivers twelve new POST -accredited courses per year,
subscribers can earn more than forty POST credits per year when they also take PATROL training on POST
mandates for Use of Force and Crisis Intervention and Mental Illness Crisis; Conflict Management and
Mediation; Implicit Bias, and Community Diversity and Cultural Differences. PATROL helps officers stay
current on Minnesota legal issues and is based on Minnesota case law. Content is developed with input from
police liability experts, insurance defense attorneys, and local law enforcement agencies. Each month, a new
course is available for one POST credit.
Additional Training for 2023:
• First Responder Certification
• Firearms
o Qualification (x2)
o Low -light
o Inclement Weather
o Plain Clothes / Off Duty
• Executive Training Institute Conference
• ARMER End User Radio
• 2023 LMC Workshop Police
• Internal Affairs Investigations
• Taser 7 User Certification
• LE Role at Fire Scenes, Fire Investigations &
Fire Death Investigations
• AXON Academy
0 Evidence -Proven Strategies to Outsmart
• Cellebrite Certified Operator/Physical Anayst
• DMT— Certification/Recertification
• Bouncing Back: Methods to Target ProfE
Burnout
• Emergency Vehicle Operations Refreshe
• Critical Issues: Duty to Intervene & Renc
Marijuana and Policing
• Occupant Protection Usage & Enforcem
• Standard Field Sobriety Testing (SFST)
Certification/Recertification
• Special Operations and Tactics Associati
• High Threat CQC Instructor
• Interviewing Drug Endangered Children
• The Medical Evaluation of Burns in Child
• The Medical Evaluation of Bruises in Chi
• Advanced Training on Financial Exploitai
Adults
• DARE Officer Training
• Advanced Roadside Impaired Driving
Enforcement
• Law Enforcement Pistol Mounted Optics
Instructor
• Background Investigations
• Initial Response to Child Deaths
• Internet Crimes Against Children (ICAC)
• Mentoring and Coaching in Supervision
• Narcan Carry and Use
• New Firearms Laws & Universal Background
Checks
• Peer Support Team Training
• Minnesota Association of Property & Evidence
Technicians Conference
im
2023 HUTCHINSON POLICE DEPARTMENT ANNUAL REPORT
Investigations
The Hutchinson Police Department Investigations units is comprised of five licensed officers and one
Evidence Technician. This unit is supervised by a Sergeant. The four officer positions within the
investigation's unit are the School Resource Officer, Drug Task Force Officer, Juvenile/Child Protection
Officer, and General Investigator. All of these positions are rotating assignments which allows all officers to
gain valuable investigative experience.
1WrW- Irv, -
The Investigations unit offers valuable support to the patrol
officers by following up on investigations that require more time
than the patrol officers can give to an incident. The
investigations unit is able to spend more time gathering
information from witnesses, suspects, and the courts to help
solve the crime.
The General Investigator position assists the patrol staff with
more complex investigations. The General Investigator also
works with social services and specializes in working with vulnerable adult cases.
The Drug Task Force position is with the Southwest Metro Drug
Task Force. This position works with other counties and cities in
drug related incidences to get as many illicit drugs and guns off the
street as possible.
The Evidence Technician position maintains the
collection of all the evidence and property
entered into the evidence/property room by the officers. This position also sends evidence to the MN BCA for
lab testing for DUI's, drugs, and fingerprinting. The Evidence Technician also properly stores and preserves
all evidence forfuture investigations and past investigations.
10
School Resource Officer
The Hutchinson Police Department is contracted with the Hutchinson School District for the School Resource
Officer. The School Resource Officer position is a four-year rotating position within the police department.
The School Resource officer works closely with the Hutchinson High School and Hutchinson Middle School
staff and students.
The School Resource Officer has an office within the
Hutchinson High School and is in the school buildings daily
from lam to 3Pm. The relationship the School Resource
Officer builds with the staff and students is a great asset for the
Hutchinson School District and the Hutchinson Police
Department.
There was a total of
258 calls for service
at all the schools in the district in 2023. There were 119 incidents
at the High School, 58 at the Middle School, 47 at Park
Elementary, 29 at Tiger Elementary and 5 at West Elementary.
2023 HUTCHINSON POLICE DEPARTMENT ANNUAL REPORT
Child Protection Officer
The Child Protection Officer is a position that works closely with McLeod County Social Services on a daily
basis. This is a close relationship that we have determined works best to help children and families in the City
of Hutchinson. The Child Protection Officer is a five-year position in the Investigative Unit.
2023 Child Protection Incidences
No Specific Allegations -
Abuse/Neglect
Drug/Alcohol Use
Abuse/Sexual
Abuse/Physical
Abuse/Emotional
0 10 20 30 40 30 sto 90 100
The Child Protection Officer also works closely
with the BCA and the predatory offender
compliance program. This position assures that
all the predatory offenders within the city of
Hutchinson remain compliant with the BCA.
SWAT
The Hutchinson Police Department's Special
Response Team (SRT) partners with the McLeod
County Sheriff Department's Emergency
Response Unit (ERU) to provide officers for
tactical response services. The joint tactical team
operates under the team name, Crow River
SWAT. Officers selected to the team receive
advanced training to respond to situations
needing high -risk warrant services, crowd
control, hostage negotiation, snipers, and critical
incidents.
The Hutchinson Police Department's SRT
includes highly trained officers who use
specialized weapons and tactics to handle high -
risk situations beyond the scope of the patrol and -
investigative divisions. Examples of situations for
which the SWAT team would be used include high -risk arrests and warrants, barricaded and armed suspects,
hostage rescue, crowd control, dignitary protection, and disaster response. The team's primary goal is to
resolve situations as safely as possible for everyone involved.
Crow River SWAT has approximately ten officers from each department on the team. The team also includes
a separate crisis negotiation team that works with the tactical team to safely resolve these critical incidents.
Officers selected and assigned to the team train one day per month on skills and equipment special to the
tactical team's mission. In order to be selected, officers need to have been an officer for a minimum of two
years, pass the physical fitness assessment, show proficiency with firearms and defensive tactics skills, and
have exhibited sound emergency response skills as a patrol officer.
1 13
2023 HUTCHINSON POLICE DEPARTMENT ANNUAL REPORT
HLqh Risk Calls
January 23, 2023 600 block Pheasant Run (Winsted)
Deputies went to a residence in an attempt to serve an arrest warrant on a suspect for child pornography. The suspect
resisted arrest and fired shots at the deputies and barricaded himself in a bedroom. The deputies were struck, but were
able to evacuate the home. Crow River SWAT was called and responded. A secure perimeter was established and
negotiations were attempted for several hours. Crow River SWAT assisted with evacuating a nearby daycare utilizing the
armored rescue vehicle. Wright County SWAT and MN State Patrol ERU were also called to assist with their SWAT teams
and armored vehicles. After several hours, Wright County SWAT utilized drones/robots to make entry into the home. The
suspect was found deceased in the bedroom from a self-inflicted gunshot wound. The suspect also had an assault rifle
with him in the bedroom. The deputies were treated and released from the hospital. Several agencies assisted with this
incident. (FBI, ATF, Carver County, Howard Lake PD, Winsted FD among others)
January 26, 2023 500 block School Rd NW (Hutchinson)
Officers responded to a driving complaint. Upon locating the suspect vehicle, the driver fled. The suspect ultimately struck
a parked vehicle and became stuck in a snow bank. The driver refused commands to exit the vehicle and instead kept
trying to get the truck moving again. He was able to free the vehicle from the snowbank and rammed a squad car. He
became stuck again. The sergeant on duty (who is also a Team Leader on the SWAT team) organized the officers/deputies
into an arrest team. They made a tactical approach utilizing emergency equipment and less lethal weapons once the
suspect vehicle started on fire. The suspect had to be extricated from the burning vehicle and was placed under arrest. He
was found to be under the influence of meth.
March 1, 2023 900 block Echo Dr (Hutchinson)
Officers and the Hutchinson fire department responded to an apartment for a possible fire. Upon arrival, they located the
apartment with smoke emitting. There was no response from the tenant, so the decision was made to breach the door to
attempt a possible rescue. Upon opening the door, they were met by the tenant whom was having a mental health crisis
and refused to exit. The tenant was a veteran and suffering from PTSD. One of the responding officers was able to
deescalate the situation and calm the male. It was determined the smoke was coming from burnt food on the stove and
did not present an immediate danger. The male was assisted and the apartment was ventilated.
May 7, 2023
Main St/2"d Ave N (Hutchinson)
Officers performed a traffic stop. During the stop a firearm was seen in the vehicle and the suspect fled. A pursuit ensued.
The suspect eventually was stopped on a trail when he could no longer continue due to a fallen tree across the trail. The
officers performed a felony stop. The suspect complied and was taken into custody. Had he not complied, the SWAT team
would've responded for an armed male barricaded in a motor vehicle.
14.
May 21, 2023 Outpost (Hutchinson)
Officers were sent to the Outpost gas station on suspicious person/driving complaint. The caller stated the driver almost
struck a person in the lot and appeared to be "on something," due to their behavior at the store. Upon officer's arrival the
suspect/vehicle was gone. Another officer located the vehicle on Hwy 7 east going about 90 mph in a 40-mph zone. The
suspect initially pulled over for the officer, but once a second squad showed up at the stop, the suspect fled. A pursuit
ensued. The suspect eventually got stuck when she tried turning around on the highway just north of Glencoe. Officers
performed a felony stop and started giving commands. The suspect then took out a handgun and pointed it towards
officers. The officers took cover behind their squads and tried to negotiate, but the suspect refused to drop the weapon
or exit the van. Crow River SWAT was called out for a barricaded suspect in a motor vehicle. The armored rescue vehicle
was also requested. After a few minutes the female suspect exited the vehicle with the handgun and took a defensive
position behind the van. A deputy fired a less lethal round with a shotgun. This momentarily caused the suspect to drop
the handgun. She immediately tried to pick the handgun back up. A Hutchinson officer fired a 40mm less lethal round at
her. This caused her to fall back and roll into the ditch without the handgun. She was then taken into custody by officers.
The vehicle was later discovered to be stolen and the handgun was inside the van. The suspect was treated for minor
injuries and charged with several crimes. (MN State Patrol, Glencoe PD, and Lester Prairie PD assisted)
October 17, 2023
18000 block CoRd 9 (Lester Prairie)
Crow River SWAT was called to assist with a suicidal male that was armed with a handgun at a residence. The male also
had his 6-year-old daughter with him. The crisis negotiations team also responded and began negotiations. The Crow River
SWAT team staged near the residence with the armored rescue vehicle in case they needed to respond. The suspect
eventually left the residence with the daughter and fled in a motor vehicle. After a short pursuit, the officers and SWAT
team were able to box the vehicle in and the suspect was taken into custody safely. The daughter was unharmed. The
suspect was a veteran and was having a mental health crisis.
1 15
2023 HUTCHINSON POLICE DEPARTMENT ANNUAL REPORT
Records Units
The records units forthe Hutchinson Police Department
consists offourfull-time employees. The records unit has a
variety of tasks and assists the Chief, Lieutenant,
Investigations, and patrol officers with daily duties. The
records unit answers phone calls from the public and assists
the citizens who come into the lobby of the police
department. Citizens come into the lobby for a wide
variety of reasons, but most common are records requests,
animal licenses, and fingerprinting.
Public Records Request
716
Permit to Purchase/Conceal Carry
Background Requests from Other
Agencies
385
Other Agency Background
Requests (Social Services,
Probation, Housing and
Redevelopment Authority)
169
The records unit is an intricate and vital part of the police
department. They ensure reports are processed properly and sent to the City of Hutchinson and McLeod
County Attorneys for charges on offenders. They handle the dissemination of officer's reports to social
services, probation, and citizens who request data. They also complete public data requests, permit to
purchase handgun applications, monthly statistical data reports to the State of MN, the billing forthe police
department, the annual police report, and ensure everyone in the police department is current on their
required training through the BCA.
Code Enforcement — Nuisance
Property
The Hutchinson Police Department has a Code Enforcement Officer who is assigned to all the nuisance
properties in the City of Hutchinson. The Code Enforcement Officer is a three-year rotating position. This
position maintains the files and speaks to the
property owners to try and get the properties
in compliance with City of Hutchinson
Ordinances. The Code Enforcement Officer
also does random checks on these properties
to try and determine if work is being
performed to get these properties in
compliance. If the properties are brought
into compliance, the officerwill close out the
report. If the properties are not brought into
compliance within the agreed amount of
time, the Code Enforcement Officer then
Open Nuisance Properties
50
40
30
20
10
0
2023 2022 2021 2020
issues a citation or sends a report to the City of Hutchinson Attorney requesting charges against the owner.
Hospital Security
The Hutchinson Police Department has three full-time hospital security officers and five part-time hospital
security officers. The contract between the Hutchison Police Department and Hutchinson Health went into
effect in 2013. This contract provides for a security officer to be on hospital grounds 24/7. The security officer
has a variety of job duties while out at the
hospital and is a great liaison between the
Hutchinson Police Department and Hutchinson * Hutchinson Health
Health Employees when assistance is needed.
1400
1200
1000 1039
800
600
400
200
0
2023
HealthPartners®
Hospital Security Calls -of -Service
POYI a
1224
Ii
2021
POKII
1 17
2023 HUTCHINSON POLICE DEPARTMENT ANNUAL REPORT
Axon Body CameraslHeet
The Hutchinson Police Department implemented Axon body cameras in 2oi6 with a donation from a local
area business. This was a great push in getting AXON body cameras for every officer in the department.
Hutchinson Police Department policy states that officers must have their body cameras recording during any
interaction they are dispatched to or come upon.
Categories
Total Uploads
Number of Videos
20746
Hours of Videos
4142.96
GB of Videos
7143.04
Active AXON Evidence
Number of Active Videos
12894
Hours of Active Videos
2953.87
GB of Active Videos
5093.67
Average Per Day
Number of Videos
Uploaded
56.84
Hours of Video Uploaded
11.35
GB of Video Uploaded
19.57
Files GB % Files % GB
Report
14751
3633.53
68.49
69.74
Traffic Stops
4648
967.15
21.58
18.56
No Action Take
1856
527.15
8.62
10.12
Accidental Recording
166
48.61
0.77
0.93
Critical Incident
69
18.25
0.32
0.35
Uncategorized
34
13.70
0.16
0.26
Training
7
0.34
0.03
0.01
Officer Injury
4
1.48
0.02
0.03
Administrative (Supervisor Only)
1
0.04
0.00
0.00
Citizens Police Academy
The original concept of the Citizen Police Academy (CPA) came from Great Britain, where the United
Kingdom (UK) Constabulary designed a program to give citizens an overview of British law enforcement
operations. Known as "police night school" when it began in 1.977, the program was an immediate success.
The Hutchinson Citizen Police Academy (CPA) is a community oriented policing program that is conducted
once a year in orderto accomplish three goals:
• To allow citizens of Hutchinson to meet the men and women who serve them.
• To educate in the "how's and why's" of law enforcement.
• To provide Hutchinson Police Officers the opportunity to meet and hear from the citizens they serve.
The Hutchinson Citizen's Police Academy is ten weeks long and ran from November 2023 to January 2024. CPA
Participants are given a realistic view of the Hutchinson Police Department. A wide variety of topics are
discussed: department history, organizational structure, police officer selection and training,
communications/records, tools and equipment, officer survival, patrol procedures, DUI and traffic
enforcement, use of force or deadly force, arrest procedures, handling of traffic accidents and criminal
investigations, gangs, pursuit driving, chaplain program, crime prevention, critical incidents, youth issues and
liaisons, reserves/volunteer services, and a myriad of other law enforcement subjects. In addition,
opportunities to tour the police department and ride along with a police officer are provided to CPA students.
Our last academy was in 2021. and had six community members attend.
CITIZENS POLICE ACADEMY
4110%%%N%N%%%%%%%
1 19
9.9
Fa HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A C17Y ON PUFPOSE.
Council approval to replace EPMD ballasted roof at the Fire Dept. with TPO roof
Agenda Item:
system.
Department: Fire
LICENSE SECTION
Meeting Date: 3/12/2024
Application Complete N/A
Contact: Jeremiah Verhey
Agenda Item Type:
Presenter: Jeremiah Verhey
Reviewed by Staff ❑�
New Business
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Replace EPMD Ballasted roof with TPO roof system. Current roof is 20 years old and showing
signs of disrepair. Roof will be replaced with TPO roof system Installed to manufactures
specifications. TPO which is white roof membrane intended help with energy efficiencies. Along
with additional insulation to meet current building code of R-30 value. This project has been
recommended by the Facility Committee and has been budgeted for this 2024 year. Total cost of
installed TPO roof system $121,010 with the low bidder being Laraway Roofing.
Additional $10,000 contingency for HVAC & Electrical disconnects and any unforeseen wet or
deteriorated insulation.
BOARD ACTION REQUESTED:
Approval of Fire Dept roof replacement at cost of $121,010 w/$10k contingency
Fiscal Impact: $ 121,010.00 Funding Source: Capital Improvement Project
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 121,010.00
Total City Cost: Funding Source: CIP
Remaining Cost: $ 121,010.00 Funding Source: CIP
Laraway Roofing, Inc.
www.larawayroofing.com
25068 205th Avenue
Hwy 14 best PO Box 72
• • New Ulm, MN56073-0072
507.354.8538
800.967.1738
PAX 507-359.7183
December 11, 2023 Hutchinson, MN55350-0084
320.587.3633
Jeremiah Verhey 800.967.1738
Facility Manager
City Of Hutchinson
111 Hassan ST SE,
Hutchinson, MN 55350
RE: Roof Replacement -Hutchinson Fire Hall
Approximately 10,030 Sq. Ft.
205 Third Avenue SE
Hutchinson, Minnesota
We have inspected the above referenced building roof as requested and offer the following single -
ply roof system. We propose to complete the following work:
1. Remove the existing gravel ballast and dispose of.
2. Remove the existing sheet metal flashing and dispose of.
3. Remove the entire roof down to the top of the deck. Inspect the existing decking and report
any rotted or damaged roof boards to the owner. Any replacement shall be done on a "time
and material" basis.
4. Laraway Roofing will transport all resultant debris to a state -approved landfill and pay for
this cost.
5. Install two (2) layers of 2.6" isocyanurate insulation with sumps at the drains, to provide an
R-value of 30, which insulation will meet or exceed the State recommended code requirements
for Southern Minnesota. The insulation is fastened to the deck with plates and fasteners at the
rate required by Elevate Building Products.
6. Install an Elevate fully adhered 60-mil E.P.D.M. roofing system, complete as per Elevate's
latest printed instructions.
7. Install base, curb, and wall flashing where required. This consists of E.P.D.M. membrane. The
membrane shall extend up and over the wall.
8. Flash the roof drains and vents as per Firestone's standard details.
9. Install 24-gauge pre -finished sheet metal drip edge, wall cap, and wall counterflashing as
required. The owner shall select the color from the manufacturer's standard colors.
10. Furnish to the owner a twenty (20) year manufacturer's labor and material warranty.
11. Should an electrical or mechanical contractor be required, due to the existing rooftop
equipment, it will be the owner's responsibility for all costs directly involved.
Furnish and installed, for the sum of:
ONE HUNDRED FIFTY-ONE THOUSAND TWO HUNDRED TEN DOLLARS ($151,210.00)
Hutchinson Fire Hall
Hutchinson, Minnesota
NOTES:
December 11, 2023
1. Laraway Roofing is not responsible for any ponding water that may occur due to
deflection of the structure or decking.
2. Set-up requirements will be for the hoisting of materials and the removal of the old
roofing. Approval from the city and the tenant will be required.
3. This price does not include a building permit or performance bond if required. It is
the owner's responsibility to obtain all required permits from the City of Hutchinson.
If Laraway Roofing is to obtain a permit, the cost will be added to the base contract.
4. Ice / Snow removal is not included.
5. Laraway Roofing's Contractor ID Number is # BC069266. (EEO/AA)
Special Note: Dust and debris, including dust resting on the joists, can enter the building
during the tear -off and roofing process. It is the owner's / tenant's responsibility to cover and
protect the contents within the interior of the building.
Due to the re -roofing process, some change in the dead loading on the roof structure may result
in some structural movement within the ceiling and/or wall assembly. Laraway Roofing is not
responsible for any interior damage due to such movement.
Damage due to puncturing of conduit that is fastened to the under side of the deck is not
covered in this proposal.
ALTERNATES:
Alternate 1: In lieu of a fully adhered EPDM roof system, install an invisiweld 60mi1 TPO roof
system with a 20-year warranty. Deduct: $ 5,830.00
Total - $145,380.00
Alternate 2: In lieu of removing the insulation, remove the entire roof down to the top of the
existing insulation. Wet insulation shall be removed and replaced on a per square foot per inch
of thickness basis. This replacement will be done at a cost of $ 3.25 per square foot per inch of
thickness. Should it become necessary to remove all the existing insulation due to wetness, we
Will contact you or your representative. Inspect the existing decking and report any rotted or
damaged roof board to the owner. Any replacement shall be done on a "time and material" basis.
Deduct from either roof system: $ 23,370.00.
Any unforeseen problems that may arise such as deteriorated roof deck, etc., will be promptly
brought to your attention or one of your representatives; if Laraway Roofing, Inc. is to do the
work, it will be done on a time and material basis. Should an electrical contractor or mechanical
contractor be required, it will be the owner's responsibility for all costs directly involved.
01-23-1204
Hutchinson Fire Hall December 11, 2023
Hutchinson, Minnesota
TERMS: Owner agrees that all payments required under this contract shall be due and payable upon
receipt of the invoice whether billing is for job preparation, materials stored, work completed each
month (progress payments) or final payment. Owner further agrees that Contractor may charge
interest at the annual rate of eighteen percent (18%) unless a lesser percentage is required by law on
any sum due under this Contract which is not paid according to terms outlined above. If payments
are not made when due, interest, costs incidental to collection and attorney's fees (if an attorney is
retained for collection) shall be added to the unpaid balance. Contractor reserves the right, without
penalty from Owner, to stop work on the project if Owner does not make payments to Contractor
when due. Owner herby releases Contractor of notice requirements for lien rights in the event
payments are not made when due as outlined in this paragraph.
Please contact us if you have any questions. If you should find this quote acceptable, sign below
and return to this office. Please retain a copy for your files. This quotation is offered for acceptance
for a period of 14 days.
Thank you for allowing Laraway Roofing the opportunity to quote a price to you on this project.
Laraway Roofing, Inc. Accepted by Owner
� //// / By:
Title:
Matt Dockter
General Manager Date:
matt@la-rawavroofing.com
(EEO/ AA)
01-23-1204
Alternate Accepted:
(Please Note)
Client/Representative Telephone Number
Client/Representative e-mail Address
20377 Hwy 15 N.
Hutchinson, MN 55350
Website: www.contactapr.com
Phone: (320) 484-7663
Prepared by: Justin Wendlandt
City of Hutchinson
Attn: JJ Verhey
111 Hassan St SE
Hutchinson MN 55350
DATE 2/18/2024
VALID UNTIL 3/19/2024
Hutchinson Fire Department
205 3rd AVE SE
Hutchinson MN 55350
Remove Ballast and EPDM. Install new Mule -Hide 60 mil fully adhered EPDM roof
system, with new coping and flashings, to meet Minimum MN Code. With 20 year
NDL Mule -Hide warranty. This line does not includes any insulation, does includes a
Layer of fiber board.
Includes: Labor, Materials, Disposal, and Equipment
Excludes: Permit fees if any apply
t: If any insulation has to be replaced or added, at full thickness its $4.50SF
t: Installing a TPO system instead of a EPDM would be an additional $9095.00
Optional 30 year warranty is available, with this we would need to install 90 mil.
Quote good with verification of a core sample
1. Customer will sign contract after indicating acceptance of this quote
2. Downpayment will be due prior to delivery of service and goods
3. Please email or mail the signed price quote to the address above
Customer Acceptance (sign below):
x
Print Name:
If you have any questions about this price quote, please contact
Justin Wendlandt, 320-484-7663, justin@contactapr.com
Thank You For Your Business!
1
$143,730.00
TECTAAMERIG
BOOM ---
February 2, 2024
Dear City of Hutchinson:
Thank you for your interest in working with Schwickert's Tecta America!
design I build I repair I replace
04-29 JOC Contract
Founded in 1906 by George Schwickert, Schwickert's has been a locally known name in Southern Minnesota for
over 110 years. As a leading Midwest roofing and mechanical systems contractor, we serve commercial, industrial
and residential markets in roofing, architectural metals, mechanical piping and plumbing, heating, air conditioning,
electrical, air duct cleaning, dryer vent cleaning, chimney sweeping and specialty fabrication products. In addition to
the products offered, our services include design, start-up, commissioning, preventative maintenance programs,
inspections, and more.
Schwickert's is well-known in the industry and is a leading roofing and mechanical contractor in the country. In
fact, our reputation of being the best has developed from our quality workmanship, years of experience, innovative
solutions and from the consistent way in which we satisfy our customers.
Thank you for giving us this opportunity to assist you in making an educated decision about your roofing needs. We
look forward to working with you!
Sincerely,
%W rit 74"
Project Manager
Schwickert's Tecta America, LLC
Direct:
Cell: 507-327-5363
i ohnflvnn(a,tectaamerica.com
SCHWICKERT TECTA AMERICA'S SOLUTIONS DESIGNED TO ADDRESS YOUR NEEDS
You can rely on Schwickert's Tecta America, your trusted business partner,
to provide a combination of products and services that best suit your needs.
330 Poplar Street 204 Schuman Drive NW 8600 West 125th Street 1841 E 1450 Road
Mankato, MN 56001 Stewartville, MN 55976 Savage, MN 55378 Lawrence, KS 66044
507.387.3101 507.281.0611 612.284.4233 913.674.4445
www.schwickerts.com I EEO/AA Employer/Vets/Disability I rev. 2223
Presented to:
City of Hutchinson
III Hassen Street SE
Hutchinson, MN 55350
Reroof Proposal
Hutchinson Fire Department
J:
Presented by:
Schwickert's Tecta America
8600 125' Street
Savage, MN 55378
Prof ect:
Reroof of Fire of Fire Department BuildinBuildin
205 3rd Ave. SE
Hutchinson, MN 55350
John Flynn
507-327-5363
johnflynn@tectaamerica.com
UPDATED 2-2-24
INCLUDES OPTION TO KEEP EXISTING INSULATION
330 Poplar Street 204 Schuman Drive NW 8600 West 125th Street
Mankato, MN 56001 Stewartville, MN 55976 Savage, MN 55378
507.387.3101 507.281.0611 612.284.4233
www.schwickerts.com I EEO/AA Employer/Vets/Disability I rev. 2223
1841 E 1450 Road
Lawrence, KS 66044
913.674.4445
SCOPE OF WORK: FINDINGS
The existing roof on the building is described as a ballasted E.P.D.M. rubber roof system. It is
composed of a thermal barrier over the steel deck followed by 3.50" thick expanded polystyrene
insulation to provide R-16 insulation value. A 60-mil thick rubber membrane is installed over
the insulation to keep the building watertight. The rubber roof membrane is held in place with a
heavy covering of rock ballast. This is a common type of roof system for flat roofs.
The building has two roof levels. The roof is structurally sloped in two directions along the center
ridge and providesadequate water drainage to the interior roof drains, (and overflow scuppers).
There are several HN.A.C. units on the roof.
IMAGES OF EXISITNG CONDITIONS
330 Poplar Street 204 Schuman Drive NW 8600 West 125th Street 1841 E 1450 Road
Mankato, MN 56001 Stewartville, MN 55976 Savage, MN 55378 Lawrence, KS 66044
507.387.3101 507.281.0611 612.284.4233 913.674.4445
www.schwickerts.com I EEO/AA Employer/Vets/Disability I rev. 2223
330 Poplar Street 204 Schuman Drive NW 8600 West 125th Street 1841 E 1450 Road
Mankato, MN 56001 Stewartville, MN 55976 Savage, MN 55378 Lawrence, KS 66044
507.387.3101 507.281.0611 612.284.4233 913.674.4445
www.schwickerts.com I EEO/AA Employer/Vets/Disability I rev. 2223
SCOPE OF WORK: SUMMARY
Due to the age of the roof and likelihood of ongoing repairs, we recommend replacing the roof.
Besides effectively eliminating upcoming repair costs, the added insulation, (required to meet
Energy Code), will save heating costs as soon as the roof is installed. The current roof is
considered to have a 20-year maintainable life cycle and is well past that age.
SCOPE OF WORK: RECOMMENDATIONS
Preparation:
• Submit this proposal to the City for approval of the building permit.
• Submit to manufacturer to get pre -approval for a warrantable roof system.
• Set-up on ground in areas provided and coordinated with owner and tenants.
• Hoist all material and equipment as required.
Demolition:
• Remove rock ballast and E.P.D.M. rubber membrane.
• Remove sheet metal cap at perimeter, (except at front radius wall).
• Remove all existing expanded polystyrene to exposed structural steel deck.
• Leave existing skylights in place.
• Remove and haul away debris.
Insulation:
• Install two (2) layers of Isocyanurate insulation over the steel deck. Fasten the insulation to
the deck with screws and 3" diameter metal plates. Install tapered sumps at the roof drains to
help draw water from roof.
• New insulation provides R-30 to meet Energy Code.
• Proposed new roof to be an adhered E.P.D.M. roof system.
• Roof membrane to be 60-mil black E.P.D.M. rubber.
• Adhered E.P.D.M. membrane to (fastened) insulation with bonding adhesive. Use
prefabricated seaming tape at laps.
• Terminate roof membrane at vertical surfaces with fastening strip. Wrap up and over roof
edge.
• Flash -in and seal various penetrations with prefabricated accessories.
• Includes 20-year Total System Roofing Warranty according to manufacturer's
specifications.
330 Poplar Street 204 Schuman Drive NW 8600 West 125th Street 1841 E 1450 Road
Mankato, MN 56001 Stewartville, MN 55976 Savage, MN 55378 Lawrence, KS 66044
507.387.3101 507.281.0611 612.284.4233 913.674.4445
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• The owner to be responsible for any HN.A.C. disconnections/reconnections and
alternation if required to complete project. Schwickert's has an HN.A.C. department
who can handle this work if requested.
Sheet Metal:
• Sheet metal to be 24-guage prefinished steel with 20-year finish warranty.
• Fabricate and install new sheet metal coping cap at roof edge.
• Fabricate and install new sheet metal fascia at back of building.
• Leave sheet metal in place at front wall above main entry to building.
• Face of sheet metal to be attached with continuous keeper strip to hide fasteners.
• Install sheet metal counterflashing at HN.A.C. equipment as required.
Perform the above scope of work includingalllabor, materials, equipment and taxes
for the sum of
($196,000.00 One -hundred ninety six thousand dollars.
330 Poplar Street 204 Schuman Drive NW 8600 West 125th Street 1841 E 1450 Road
Mankato, MN 56001 Stewartville, MN 55976 Savage, MN 55378 Lawrence, KS 66044
507.387.3101 507.281.0611 612.284.4233 913.674.4445
www.schwickerts.com I EEO/AA Employer/Vets/Disability I rev. 2223
Alternate Prices for Proiects:
1) In lieu of an adhered E.P.D.M. rubber roof system, install a mechanically -fastened T.P.O.
roof-
- Roofing material to be white reinforced thermoplastic membrane.
- Insulation plates to have special T.P.O. coating.
- Roll membrane across roof insulation. Join seams and details with hot-air weld.
- Roof membrane to be fused to metal insulation plates with heat -induction machine and
magnetic clamps.
- Terminate membrane at roof edge, walls and penetrations with fastening strip.
Price: 183,700.00
Additional Options Submitted 2-2-23:
2) Like base bid, install an adhered E.P.D.M roof system:
- In lieu of removing polystyrene insulation, leave in place.
- Add a layer of 2.60" Isocyanruate insulation over the existing insulation and fasten
through all layers into steel deck.
- Additional insulation will provide insulation to meet R-30 for state Energy Code.
Price: $182,000.00
3) Like Alternate 41, install a fastened white T.P.O. roof system while saving the existing
insulation* and upgrading to R-30 as listed in Alternate #2:
Price:$169,700.00
* Note: The option to keep the existing polystyrene insulation over the steel deck needs
to be approved by local building inspectors.
330 Poplar Street 204 Schuman Drive NW 8600 West 125th Street 1841 E 1450 Road
Mankato, MN 56001 Stewartville, MN 55976 Savage, MN 55378 Lawrence, KS 66044
507.387.3101 507.281.0611 612.284.4233 913.674.4445
www.schwickerts.com I EEO/AA Employer/Vets/Disability I rev. 2223
PRE- & POST -CONSTRUCTION SPECIFICATIONS
Proiect Preparation:
• Perform a pre job meeting to determine jobsite logistics and safety requirements.
• Furnish proposed construction scheduled, if needed.
Post-iob procedures:
Upon completion of project, we offer to conduct a post job closeout meeting which includes:
• Review of Executed Scope of Work
• Review of Any Unforeseen Conditions
• Final Joint Walk of New Roof Assembly
• Submission of Critical Project Documents and Job Progress Photos
• Brief Orientation and Care Requirements of Your New Roofing System.
• Delivery of Contractor's and Manufacturer's Warranty
• Discuss Tecta Tracker & Preventative Maintenance programs.
GENERAL NOTES AND QUALIFICATIONS
Employee Professionalism:
All work shall be performed in a safe, professional manner in compliance with Schwickert's policy.
Permits:
Schwickert's will obtain necessary permits for reroof.
Safe & Clean Work Environment:
All work premises will be cleaned daily during the construction process and at the completion of the project. Trash
will be removed to dumpster provided by Schwickert's
Warranty:
Workmanship is covered by Schwickert's Tecta America's Two-year warranty. Form to be
standard similar to the Midwest Roofing Contractors Association (MRCA) warranty. This
warranty excludes any routine maintenance and recommended repair work beyond the terms of
the warranty.
Details will be installed in accordance with NRCA (National Roofing Contractor Association)
guidelines and manufacturer's recommendations. Shop drawings for any specific details will be
provided upon request for your approval prior to the preconstruction meeting.
Additional Inclusions and Exclusions:
Note: The type of insulation on the building is called "Expanded Polytyrene". To be
installed over a steel deck, it has a 1/2" sheetrock thermal barrier. With the new tope of
insulation, "Isocyanurate", the thermal barrier is not typically required. The presence or
requirement of a thermal barrier will need to be verified before work starts. This will be
by the judgement of the local building inspector.
Owner to be responsible for allowing adequate access next to building to perform our
work.
330 Poplar Street 204 Schuman Drive NW 8600 West 125th Street 1841 E 1450 Road
Mankato, MN 56001 Stewartville, MN 55976 Savage, MN 55378 Lawrence, KS 66044
507.387.3101 507.281.0611 612.284.4233 913.674.4445
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• Identification, abatement and disposal of hazardous materials is not included.
• Sales and excise taxes are included.
• Deck repair/replacement is not included in this proposal outside of predetermined areas.
Replacement can be done on a time and material basis.
• Any Mechanical or Electrical disconnects or reconnects are not included in this proposal.
• Lawn or pavement restoration is not included in this proposal.
• This proposal assumes no premium time/and or acceleration costs.
• We do not include costs for temporary utilities and/or facilities
• Snow and ice removal is not included in this proposal.
• Owner shall be responsible for all costs associated to perform an asbestos survey if
required by any governmental authority.
• Our price stated in this contract proposal is based upon current material prices. Because of raw material price
volatility, including the price of oil, our material suppliers are unable to provide us with price protection for the
materials included within this proposal. Accordingly, should our material prices increase during the term of this
proposal, and during the time of performance of work contemplated by this proposal, our price for performance of the
work contemplated by this proposal shall be increased by such direct material cost increases.
CONTRACT
Base Bid Reroof:
($196,000.00 One -hundred ninety six thousand dollars.
Please also note that these prices are based on current material costs and do not include protection beyond 30 days.
All applicable tax is included.
This proposal has been prepared and submitted by John Flynn.
SUBMITTED BY
SCHWICKERT'S TECTA AMERICA, LLC
Project Manager
9/25/23
ACCEPTED BY
OWNER
NAME
POSITION
DATE
0 OMNIN
04-29 JOC Contract
330 Poplar Street 204 Schuman Drive NW 8600 West 125th Street 1841 E 1450 Road
Mankato, MN 56001 Stewartville, MN 55976 Savage, MN 55378 Lawrence, KS 66044
507.387.3101 507.281.0611 612.284.4233 913.674.4445
www.schwickerts.com I EEO/AA Employer/Vets/Disability I rev. 2223
PRE -LIEN NOTICE OF PRIME CONTRACTOR
(To be Attached as Rider to all Prime Contracts
for Work on Private Property)
"(a) ANY PERSON OR PERSON OR COMPANY SUPPLYING LABOR OR
MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY
FILE A LIEN AGAINST YOUR PROPERTY ]IF THAT PERSON OR
COMPANY IS NOT PAID FOR THE CONTRIBUTIONS.
(b) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY
PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS
IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR
CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM
FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE
IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY
PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE
IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE."
TERMS: Owner agrees that all payments required under this Contract shall be due and payable within 20 days of date
of invoice whether billing is for job preparation, material stored, work completed each month or final payment. Owner
further agrees that Contractor may charge interest at the annual rate of eighteen percent (18%), unless a lesser
percentage is required by law on any sum due under this Contract which is not paid within 30 days of invoice date. If
payments are not made when due, interest, costs incidental to collection and attorneys' fees (if an attorney is retained
for collection) shall be added to the unpaid balance. Contractor reserves the right, without penalty from Owner, to
stop work on the project if Owner does not make payments to Contractor when due. Owner hereby releases Contractor
of notice requirements for lien rights in the event payments are not made when due as outlined in this paragraph. This
Proposal/Contract may be withdrawn by Contractor if not accepted within 30 days, or at anytime, subject to
increases related to material prices as noted above.
Attached to this Proposal/Contract are Special Conditions. The terms and conditions contained in the attached Special
Conditions to Proposal/Contract are incorporated into and are an integral part of this Proposal/Contract.
RECEIPT
This proposal has been submitted by John Flynn, Please call if you have any questions on this proposal.
Receipt of this Pre -Lien Notice, and a copy hereof, is hereby acknowledged by
SUBMITTED BY
SCHWICKERT'S TECTA AMERICA, LLC
John Flynn , Project Manager
Proj ect Manager
5/5/2023
330 Poplar Street 204 Schuman Drive NW
Mankato, MN 56001 Stewartville, MN 55976
507.387.3101 507.281.0611
ACCEPTED BY
OWNER
NAME
POSITION
DATE
8600 West 125th Street 1841 E 1450 Road
Savage, MN 55378 Lawrence, KS 66044
612.284.4233 913.674.4445
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SPECIAL CONDITIONS TO PROPOSAL / CONTRACT
Dated 2-2-24 between Hutchinson and Schwickert's Tecta America LLC
1. This Contract incorporates all of the agreements of the parties to
date. Any changes, alterations or additions thereto shall not be
binding or enforceable unless approved in writing by both
parties.
2. Our price stated in this contract proposal is based upon current
material prices. Because of raw material price volatility,
including the price of oil, our material suppliers are unable to
provide us with price protection for the materials included
within this proposal. Accordingly, should our material prices
increase during the term of this proposal, and during the time of
performance of work contemplated by this proposal, our price
for performance of the work contemplated by this proposal
shall be increased by such direct material cost increases.
3. Issuance of a purchase order by Owner will constitute acceptance
of each and every term and condition of this Contract. Any
additional terms and conditions stated in Owner's purchase
order, or other written communication accepting this Contract,
or by alteration by Owner of this Contract form, shall not be valid
under any circumstances unless specifically adopted or approved
by written response of Contractor. Failure to respond by
Contractor shall be deemed a denial of any additional and
conditions stated in Owner's acceptance.
4. Should leaks occur after completion of installation of the roofing
system, inspections or repairs performed by Contractor shall be
treated as warranty matters, and such circumstances shall not be
grounds for withholding payment of the Contract price;
provided, however, if the roof membrane is installed over an
existing system, Contractor shall have no responsibility for water
penetration which occurs as a result of moisture contained in the
old, or former, roofing system.
5. Any person or company supplying labor or material for this
improvement to your property may Me a lien against your
property if that person or company is not paid for the
contributions.
6. Under Minnesota law, you have the right to pay persons who
supplied labor or materials for this improvement directly
and deduct this amount from our contract price, or withhold
the amount due them from us until 120 days after completion
of the improvement unless we give you alien waiver signed
by persons who supplied any labor or materials for the
improvement and who gave you timely notice.
7. If roof tear -off is to be performed, Contractor shall not be
responsible for damages caused by water penetration into the
building resulting from moisture contained or trapped in or under
the existing roof surface, which is released during tear -off.
Unless written arrangements are made in advance, Contractor
shall not be responsible for damages from leaks through any area
of the existing (present) roof surface where Contractor has not
performed tear -off surface preparation work.
8. If a warranty of the manufacturer of the roofing system to be
installed is to be issued to Owner, a sample copy of such
warranty is attached to this Contract. Acceptance of this
Contract by Owner shall constitute acceptance of the terms,
conditions and limitations of said warranty.
9. Attached hereto and incorporated herein by reference is the
Schwickert 2 year Contractor's warranty, which warranty form
will be supplied by Contractor to Owner upon completion of this
Contract. Acceptance of this Contract by Owner shall constitute
acceptance of the terms, conditions and limitations of said
warranty.
10. Completion of this Contract shall be the date on which
330 Poplar Street 204 Schuman Drive NW
Mankato, MN 56001 Stewartville, MN 55976
507.387.3101 507.281.0611
Contractor's work is finished, as distinguished from the date of
Owner's acceptance thereof.
11. If structures of any kind are to be added to and installed on the
roof membrane after its application, such installation shall be
entirely at the risk of Owner, unless Contractor is given
reasonable notice in writing of the time an date of such
installation and is permitted to supervise or conduct (at its
option) the cutting and sealing of the roof membrane necessary
for such installation. Contractor shall be paid on a time -and -
material basis for such supervision or work. (See manufacturer's
warranty for requirements after warranty is delivered.)
12. Damage occurring to the installed roofing membrane, resulting
from acts of other contractors or persons authorized by Owner to
conduct operations above or upon the installed membrane shall
be the responsibility of Owner.
13. Contractor may include owner name, testimonials, location and
project information for marketing and communications across
any medium the contractor chooses.
14. Contractor may place company signage at the project location
for the duration of the project.
15. Contractor is not responsible for costs of repair or damages,
including disruption of service, resulting from heavy equipment,
including, but not limited to cracks in concrete on
the ground at the project site.
16. Contractor accepts no liability to indemnify or hold Owner
harmless for damages to persons or property, except those that
are the direct result of Contractor's negligent error or omission
which occur during performance of Contractor's work
17. Contractor reserves the right to cancel this Contract by written
notice to Owner within 15 days of Owner's acceptance thereof,
in the event that Contactor, in the reasonable exercise of its
judgment, determines that Owner's credit history or rating is
deemed insufficient for the purposes of this Contract.
DUTIES AND RESPONSIBILITIES OF CONTRACTOR
18. Contractor's price includes furnishing all labor, materials and
equipment necessary to complete the Contract, subject only to
latent conditions of the work area, which could not be reasonably
anticipated by the examination of core samples, or the visual
inspection ordinarily employed in the roofing trade. If such
latent conditions cause or require additional labor or material in
the performance of the Contract, Contractor shall promptly
notify Owner of such condition, and such additional material and
work will be supplied and performed on a time -and -material
basis by Contractor, unless the parties agree to a stated price for
such additional work.
19. Contractor will perform the work specified herein in accordance
with the written specifications, if any, attached or stated in the
Contract and the specifications of the manufacturer of the roofing
system to be installed, so that the installation will qualify for the
issuance of the manufacturer's warranty (identified above) to
Owner. Contractor shall not be responsible for any defects or
deficiencies in said specifications. Contractor EXPRESSLY
DISCLAIMS ANY IMPLIED WARRANTY OF FITNESS FOR
ANY PARTICULAR PURPOSE with respect to said
specifications.
20. Contractor makes no warranty respecting "Wind Uplift
Resistance" of the installed roof system. If a "Factory Mutual
Insurance Co. Wind Uplift Standard" is specified, Contractor
represents only that the roofing system installed is represented
by the manufacturer thereof to meet such specified standards.
21. Contractor warrants that the materials and accessories supplied
8600 West 125th Street 1841 E 1450 Road
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will be those specified for this Contract and will be new and of
recent manufacture and free from obvious defects. Contractor
shall not be responsible for latent defects in materials and
accessories.
22.
Contractor shall not be responsible for damages arising from
delay due to inclement weather (including the threat of inclement
30.
weather), strikes, fires, accidents, delays in shipment or delivery
of manufacturer's materials, or other causes beyond its
reasonable control; or, if any Interruption of Contractor's work
occurs by reason of operations of other contractors at the job site,
or from Owner's failure to provide Contractor with reasonable
31.
access to the job site to perform this Contract.
23.
Contractor shall advise Owner promptly upon completion of
work and submit the same for Owner's inspection. Contractor,
conditioned upon Owner's prompt inspection and notification to
32.
Contractor of any omitted work, or other discrepancies, will
remedy the same if required by the specifications or performance
standards of the Contract.
24.
Contractor will have Workers' Compensation insurance in limits
required by state law and Comprehensive General Liability
Insurance coverage in force for all of its operations under this
Contract.
33.
25.
Insurance for replacement of our own work product, for wear and
tear, gradual deterioration, latent defect, mildew, mold or fungus,
bacteria and other micro-organisms, inherent vice, depreciation,
34.
insects or vermin is not reasonably available in the market. As a
result, and notwithstanding any other language to the contrary,
the parties exclude from this contract, including any indemnity
provision, any liability to Contractor for damages caused by the
35.
items listed in the previous sentence, because insurance to cover
these risks is not reasonably available. Owner will further hold
harmless and indemnify Contractor from claims, including
claims of tenants and occupants, arising from indoor air quality,
including but not limited to the growth of mold, whether as a
result of Owner's failure to maintain the building or otherwise.
26.
Contractor shall take all reasonable safety precautions with
36.
respect to its work, and shall have responsibility for compliance
of its equipment and employees with all applicable laws,
ordinances, rules, regulations and orders of any public authority
for the safety and health of person on the job site. Contractor
shall have specific responsibility for housekeeping in its
immediate work area, and will remove rubbish and debris caused
by its work. Contractor shall not be responsible for the safety
and health of any persons present at the job site who are not
employees of Contractor.
37.
DUTIES
AND RESPONSIBILITIES OF OWNER
38.
27.
Owner represents to Contractor that the roof deck on which the
installation is to be made is in a sound weight -bearing condition,
sufficient for the purposes of Contractor's work and that all
surfaces to be utilized by Contractor for fastening, adhering or
attaching the roofing system will be adequate for the installation
to be performed. Promptly after execution of this Contract and
prior to commencement of Contractor's work, Owner will inform
Contractor in writing of any deck or subsurface conditions which
could be damaged by penetrations made by Contractor in
installing the roofing system.
28.
At the time Contractor commences its work, Owner will provide
Contractor with exclusive access and use of all roof areas where
work is to be performed and such additional areas as are
reasonably necessary for the Contractor to perform its work
without interruption. All roof area work surfaces shall be free of
debris and in a dry accessible condition. If preliminary work on
the roof area is to be performed by others prior to Contractor's
work, such work will be complete. Contractor shall not be
required to perform its work while snow or other moisture
conditions exist on the roof surface, unless Owner provides for
removal or curing of such conditions.
29.
Owner shall obtain permission for Contractor to work oil or over
330 Poplar Street 204 Schuman Drive NW
Mankato, MN 56001 Stewartville, MN 55976
507.387.3101 507.281.0611
adjoining property, if reasonably necessary to perform this
Contract, at no cost to Contractor. Owner will arrange for
restriction of vehicles on property under Owner's control in
reasonable proximity of the job site to prevent damage while
Contractor's work is in progress, if requested by Contractor.
Owner understands and agrees that Contractor shall have no
responsibility at any time after completion of the work for
damages of any kind to persons or property located below the
installed roof membrane, whether or not such damages result
from leaks or other weather -oriented sources.
Owner agrees to supply all necessary electricity including 220-
volt, 30 amp capacity and water. Owner shall permit ready and
convenient access to the building and roof area at all times by
stairway or elevator service, if available.
Owner shall promptly inspect Contractor's work upon notice of
completion, and shall either accept the work or give prompt,
written notice to Contractor of omitted work or of other
discrepancies. If Owner fails to give such notice to Contractor
within 7 days from notice of completion, Contractor's
performance shall be deemed to be completed for purposes of
final payment.
Owner will rely exclusively upon the warranty, if any, of the
manufacturer of any materials which are not specifically
described and included in the "sample warranty" attached hereto.
Owner shall make no changes in the scope of the roof installation
described herein or the specifications which would tend to
disqualify the installation from the issuance of the
manufacturer's warranty referred to above.
If Contractor's work is to be inspected by Owner's
representative, or an architect, Owner agrees to make firm
arrangements to have such person available promptly after notice
to make inspection as Contractor's work progresses, so as not to
cause delay. Owner designates to
execute additional work orders or changes and to act for and on
behalf of Owner to accept completed work.
If, in order for Contractor to perform its work under this
Contract, it becomes necessary to disconnect, remove, relocate
or otherwise deal with any mechanical or other equipment
located on the deck or other surface on which Contractor's work
is to be performed, Owner or Owner's agent shall provide for the
disconnection, removal, relocation or other appropriate action
with respect to such mechanical or other equipment following
completion of Contractor's work. Contractor shall have no
responsibility with respect to any such rooftop equipment, unless
it is specifically provided otherwise in this Contract.
Owner agrees to provide at its expense builder's risk insurance
for the benefit and protection of Contractor.
Prior to Contractor's commencement of performance of its work
under this Contract, an appropriate number of tests of substances
and materials above and below the roof deck may be conducted
by, or on behalf of the Owner, at Owner's expense, to determine
if asbestos or similar hazardous substances are present, above or
below the roof deck, which could be disturbed or otherwise
affected by Contractor's work under this Contract. If such tests
indicate the presence of asbestos or similar hazardous
substances, Contractor may, at its option, (a) terminate this
Contract upon written notice by Contractor to Owner; (b) delay
commencement of performance of its work under this Contract
until such products or materials, and any hazards connected
therewith, are located and abated, encapsulated or removed (in
which case Contractor shall receive an extension of time to
complete its work thereunder and compensation for delays
encountered as a result of such situation and correction); or (c)
proceed to locate, abate, encapsulate and remove such products
or materials and any hazards connected therewith at a price to be
determined by mutual agreement between Contractor and Owner
and to be paid by Owner. If Contractor proceeds with its work
under this Contract on the assumption that there is no asbestos or
similar hazardous substance present, based upon results of tests
conducted prior to commencement of its performance or if no
8600 West 125th Street 1841 E 1450 Road
Savage, MN 55378 Lawrence, KS 66044
612.284.4233 913.674.4445
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tests are performed and Contractor does encounter any such
products or material in the course of performing work at the job
site, or if such hazardous materials are encountered by any other
firm performing work at the job site, and Contractor determines
that such materials present a hazard to its employees, Contractor
shall have the right to discontinue its work and remove its
employees from the job site until such products or materials and
any hazards connected therewith are located and abated,
encapsulated or removed, or it is determined that no hazard exists
(as the case may be), and Contractor shall receive an extension
of time to complete its work hereunder and compensation for
delays encountered as a result of such situation and correction.
To the extent permitted by law, Owner shall defend, indemnify
and hold Contractor harmless from any and all penalties, actions,
liabilities, costs, expenses and damages arising from or relating
to the presence of asbestos or similar hazardous substances at this
work site, including without limitation, installation, disturbance
or removal of any product containing asbestos or similar
hazardous substances or violation of governmental regulations
relating to asbestos or similar hazardous substances. Owner
releases Contractor from all claims and liabilities relating to
asbestos or similar hazardous substances at this work site,
including claims for subrogation. Should Contractor undertake
to locate, abate, encapsulate and remove any asbestos or similar
hazardous substance present at this work site, provided
Contractor conducts its operations in accordance with applicable
requirements established by the Occupational Safety and Health
Administration and the Environmental Protection Agency,
Owner agrees to exonerate, indemnify, defend and hold harmless
Contractor from and against all claims, demands and lawsuits
and all damages, expenses and losses incurred by Contractor's
removal of materials containing asbestos or similar hazardous
substances from Owner's building and work site. Without
limitation of the foregoing, this indemnification shall include any
and all claims, damages, fines, judgments, penalties, costs,
response costs, liabilities, or losses (including, without
limitation, any and all sums paid for settlement of claims,
attorneys', consultant and expert fees) incurred by Contractor
RECEIPT
resulting from Contractor's removal, transportation and disposal
of materials containing asbestos or similar hazardous substances
from Owner's building and work site, and specifically including
any and all costs incurred because of any investigation of the site
at which such materials are disposed of by Contractor or any
cleanup, removal, remediation or restoration of such site
mandated by a federal, state or local agency or political
subdivision.
As used herein, the term "hazardous substances" means:
(a) any "hazardous waste" as defined by the Resource
Conservation and Recovery Act of 1976, as amended
from time to time, and any regulations promulgated
thereunder.
(b) any "hazardous substance" as defined by the
Comprehensive Environmental Response,
Compensation and Liability Act of 1980, as amended
from time to time, and regulations promulgated
thereunder; and
(c) any substance which is or becomes regulated by any
federal, state, or local governmental authority.
ARBITRATION, ACCEPTANCE AND EXECUTION
39. All disputes, claims and questions regarding the rights and
obligations of the parties under the terms of this Contract are
subject to arbitration. Either party may make a demand for
arbitration by filing such demand in writing with the other party
within 30 days after the dispute first arises. Thereafter,
arbitration shall be conducted in accordance with the
Construction Industry Arbitration Rules of the American
Arbitration Association then in effect.
40. This Contract, when accepted by Owner, will constitute the
entire agreement between the parties hereto, there being no
promises or agreements, written or oral, except as herein set
forth. Within 30 days from the date hereof, but not thereafter,
Owner may accept this Proposal / Contract by executing the
same in the places provided and returning to Contractor.
Receipt of the Contract/Proposal Special Conditions, and a copy hereof, is hereby acknowledged by
SUBMITTED BY
SCHWICKERT'S TECTA AMERICA, LLC
John Flynn
Project Manager
2/2/24
330 Poplar Street 204 Schuman Drive NW
Mankato, MN 56001 Stewartville, MN 55976
507.387.3101 507.281.0611
ACCEPTED BY
OWNER
NAME
POSITION
DATE
8600 West 125th Street 1841 E 1450 Road
Savage, MN 55378 Lawrence, KS 66044
612.284.4233 913.674.4445
www.schwickerts.com I EEO/AA Employer/Vets/Disability I rev. 2223
Marketing Consent and Release
Type of Activity: Interviews, Testimonials/Reviews, Photographs, Videotapes and/or Audio
Purpose: Marketing and Communications
Use: By Schwickert's Tecta America to use in various marketing mediums
My signature on this Consent and Release indicates that:
L I understand that my interviews, testimonials/reviews, photographs, videotapes and/or
audio may be recorded, collected and used for marketing purposes.
IL I understand that the inclusion of the activities listed above, reveal the company name
and/or project/service information.
III. I understand that no special compensation will be provided to me for use of these items.
IV. I understand that I may request a copy of activities collected.
I understand that my consent is voluntary and that I am not required to sign this Consent and Release,
and that I have the right to refuse to sign it.
Customer: CUSTOMER NAME
Representative: NAME
Authorized Signature:
Date: DATE
330 Poplar Street 204 Schuman Drive NW 8600 West 125th Street 1841 E 1450 Road
Mankato, MN 56001 Stewartville, MN 55976 Savage, MN 55378 Lawrence, KS 66044
507.387.3101 507.281.0611 612.284.4233 913.674.4445
www.ecsmankato.com I www.schwickerts.com I EEO/AA Employer/Vets/Disability I rev. 2223
KA
s: HUTCHINSON CITY COUNCIL
HUTCHI NISON Request for Board Action
A CITY ON PURPOSE.
Approve/Deny Update to Exhibit A of Employee Uniform & Clothing Policy
Agenda Item:
Department: Admin
LICENSE SECTION
Meeting Date: 3/12/2024
Application Complete NIA
Contact: Kellie Wendland
Agenda Item Type:
Presenter: Kellie Wendland
Reviewed by Staff El
New Business
Time Requested (Minutes): 3
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Current policy for Employee Uniform & Clothing was approved in June 2022, and this request is
to update Exhibit A only. No other updates need to be made to the policy, at this time.
Based on discussion with Chief Gifferson, it was determined that nearly all pieces of the required
uniform for Police Officers is provided by the department, but some required items are not. After
reviewing the items that are required but not provided, it was determined that the items can be
worn separately from the uniform in a non -work setting, meaning they are considered a taxable
benefit in the eyes of the IRS. Based on this, Administration determined the existing Employee
Uniform & Clothing Policy was an appropriate avenue to support the uniform needs of the City's
Police Officers. It was determined that the best placement on Exhibit A was Category II,
considering the uniform materials that endure the physical aspects of the job are provided.
This adjustment to Exhibit II will be retroactive to January 1, 2024, and Officers will receive a
payment in July, in accordance with the policy.
BOARD ACTION REQUESTED:
Approve/Deny Update to Exhibit A of Employee Uniform & Clothing Policy
Fiscal Impact: $ 1,530.00 Funding Source: Police Operating Budget
FTE Impact: Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
EMPLOYEE UNIFORM & CLOTHING POLICY
POLICY OVERVIEW
The City of Hutchinson recognizes the need to provide clothing and/or uniforms to some employees in
order to prevent damage to personal items as a result of the work required for certain jobs as well as to
help promote identification in the field.
The purpose of this policy is to identify which clothing items should be provided to employees and to
provide guidance for the appropriate acquisition of, or compensation for, such clothing.
Personal Protective Equipment (PPE) is not considered as a uniform or clothing, as defined in this
policy, and is separately addressed within city policy number 3.18. PPE will be provided by the City
and is not a taxable benefit to the employee.
INTERNAL REVENUE SERVICE (IRS)
When an employer provides uniforms/clothing or pays uniform/clothing allowances, Federal tax laws,
rulings and regulations stipulate that in order to be excludable from an employee's wages, the
uniforms/clothing must be required by the employer and cannot be adaptable for general use. If both
these conditions are not met, the value of the uniforms/clothing, or the amount of any allowance paid,
must be recognized as compensation to the employee and subject to federal and state taxes.
UNIFORMS
Uniforms are excluded from taxes if covered by an accountable plan, as defined by the IRS, and are
specifically required as a condition of employment. They cannot be worn or adaptable to general usage
as ordinary clothing. The value and upkeep of uniforms provided to law enforcement officers and
firefighters are not taxable to the employee. For the purpose of this policy, clothing with the official
Police or Fire badge shall be considered an excludable uniform if it is required to be worn for work duties
and is prohibited for wear outside of work. Those departments shall have separate policies addressing
the issuance and maintenance of its uniforms. Administrative employees, or any other employees within
the Police and Fire departments who are not required to wear an excludable uniform shall be subject to
the Clothing section of this policy.
CLOTHING
The IRS mandates that clothing which can be adaptable for general use as ordinary clothing must be
included as a taxable benefit to the employee. Simply having a City logo will not avoid the taxable
benefit. Clothing necessary for employees to perform their duties will be divided into two categories,
which are both taxable to the employee:
Clothing with City Logo
a. City departments will purchase the clothing and the employee will pay only the taxable
benefit based on the value of the clothing received.
b. Shall include the following logoed clothing:
i. Shirts, sweatshirts and jackets
ii. Hats or caps
c. Purchases must be made for exact quantities to be distributed to identified employees.
d. Each City department must coordinate clothing purchases with the Finance Department
so that employees receiving the clothing can be taxed appropriately.
e. Departments are not allowed to maintain an inventory of logoed clothing.
f. One shirt provided to an employee is considered by the IRS to be a de minimis benefit
and therefore exempt from taxes.
g. Safety wear items with the City logo and any clothing with the official Police or Fire logos
are excluded from this policy.
2. Clothing without City Logo
a. To be purchased by the employee using the employee's personal funds.
b. Shall include the following non-logoed clothing
i. Jeans and pants
ii. Shirts, sweatshirts, hats and caps
iii. Socks, belts and other miscellaneous personal items
iv. Footwear not identified as PPE
c. City purchasing powers shall not be used, including direct invoice, department
purchasing cards and house accounts at local retailers.
d. Employees will be reimbursed by a taxable clothing allowance as defined below.
EMPLOYEE CATEGORIES:
City employees will be classified in one of the following three categories when determining if a clothing
allowance is necessary. See Exhibit A for a listing of employee positions within each category.
1. Category I: Field Services — Physical Work
Includes positions that require the employee to spend most of his/her time in the field or in more
industrial -type settings, performing physical work. As a result, the wear and tear on clothing is
more significant than for other positions. There is also a need for recognition as a city employee
(with a city logo) when in public.
2. Category II: Field Services — Public Contact/Less Intensive Physical Work
Includes positions that require the employee to spend time in the field where public contact often
occurs and/or performing work where some wear and tear on clothing is expected, but where
the physicality of the role is not intense. For example, this may include engineers, laboratory
employees, and building inspectors/officials. There may be occasional needs for recognition as
a city employee (with a city logo) when in public.
3. Category III: Office/Administrative
Includes positions that require employees to spend the majority of their time in an office setting.
There may be occasional opportunities when recognition as a city employee (with a city logo) in
public is helpful.
CLOTHING ALLOWANCE
From an administrative perspective, the least complicated method for obtaining such clothing and
withholding applicable taxes is the payment of a clothing allowance to each eligible employee through
the payroll function. The annual allowance amounts for each employee category are as follows:
Full -Time
• Category I: $300
• Category II: $180
• Category III: None
Part -Time Temp/Seasonal
$150 None
$90 None
None None
The clothing allowance rates identified above, which may be amended from time to time, shall be the
maximum amount the City will provide to an employee in one calendar year for clothing. If employees
need to spend beyond the allowance amounts for additional items, then the purchases will need to be
made with personal funds or they can wait for the next allowance to be issued.
ALLOWANCE PAYMENT
Clothing allowance checks will be issued two times during the budget year, in the months of January
and July, with each check at 50% of the allowance total. The check in January is intended to reimburse
the cost of clothing purchases made between July 1 and December 31. The check issued in July is
intended to reimburse the cost of clothing purchases made between January 1 and June 30.
Allowances will be prorated for new employees with start dates that occur within the six-month
allowance period. The proration will be based on the number of days employed within the six-month
period.
An employee changing City positions that affects the clothing allowance category shall receive a
prorated allowance for the six-month period in which the transfer occurs. The proration will be based
on the total number of days employed in each position during the six-month period.
A clothing allowance shall be forfeited if an employee leaves employment with the City prior to the
designated dates of June 30 or December 31. There will be no prorated distribution of the allowance.
In the event of an employee retirement or death, a prorated allowance shall be paid. The proration will
be based on the number of days calculated to the last day worked during the six-month period.
EMPLOYEE RESPONSIBILITIES
• Employees must purchase their clothing on personal time outside of working hours.
• Employees shall be responsible for proper care, cleaning, alterations and repair of their clothing.
• Taxable clothing items are considered property of the employee and may be kept after
employment has ended.
• The City will not track items purchased with the clothing allowance. Rather, the City is
compensating the employee for assumed costs associated with his/her job, and the employee
is responsible for purchasing clothing necessary to perform City work duties.
• The employee may keep any unspent allowance as compensation.
• Employees shall abide by the City's Personnel Policy regarding appearance when purchasing
clothing.
Policy approved by City Council, April 23, 2019
Revised, June 14, 2022
Exhibit A
Clothing Allowance Categories
Category I: Field Services — Physical Work
Arborist
Compost Coordinator
Compost Equipment Operator
Compost Laborer
Engineering Specialist
Equipment Mechanic
Facilities Manager
General Maintenance — Event Center
Lab Technician/Wastewater Operator
Maintenance Lead Operator
Parks Maintenance Equipment Operator
Parks Maintenance Specialist
Parks Supervisor
Plant Equipment Mechanic II
Public Works Maintenance Operator
Senior Engineering Specialist
Senior Public Works Maintenance Specialist
Senior Wastewater Operator
Senior Water Plant Operator
Wastewater Maintenance Operator
Water Plant Operator
Water/Wastewater Technician
Cateaory II: Field Services — Public Contact/Less Intensive Phvsical Work
Building Inspector PT Custodian — Event Center
Building Official PT Recreation Facility Maint Technician
Inspector Public Works Manager
Police Officers Wastewater Supervisor
PRCE Maintenance Technician Water Supervisor
Project/ E nviro n me nta I/Reg u latory Manager
Category III: Office/Administrative
Administrative Secretary — Engineering
Administrative Secretary - Public Works
City Administrator
City Attorney
Compost Manager
Compost Operations Specialist
Economic Development Director
EDA Intern/Administrative Technician
Emergency Dispatcher - FT & PT
Event Center Coordinator
Executive Assistant/Paralegal
Finance Director
Human Resources Director
Information Technology Director
Information Technology Specialist
Licensing Clerk FT/PT
Liquor Sales Manager
Motor Vehicle Deputy Registrar
Parks/Recreation/Community Ed Director
Payroll/Benefits Specialist
Uniform Service
Fire Chief
Hospital Security Guard FT/PT
Police Officer FT/PT
Permit Technician
Planning Director
Police Administrative Specialist
Police Investigative Specialist
Police Supplemental Services Specialist
PT Compost Scale Operator
PT Human Resources/Admin Technician
PT Liquor Sales Clerk
PT Office Specialist - Event Center
PT PRCE Receptionist
PT Recreation Specialist/Concessions Coord.
Public Works Director/City Engineer
Recreation Facilities Operations Manager
Recreation Services Coordinator
Sales & Marketing Specialist
Senior Accountant
Senior Accounting Specialist
Senior Liquor Sales Clerk
Server/Network Technician
Utility Billing Specialist
Police Sergeant
Police Lieutenant
Police Chief/Emergency Management Director
s: HUTCHINSON CITY COUNCIL
HUTCH I INSO N Request for Board Action
A CITY ON PURPOSE.
Resolution Calling Public Hearing on the Intention to Issue General Obligation
Agenda Item:
Street Reconstruction Bonds
Department: Finance
LICENSE SECTION
Meeting Date: 3/12/2024
Application Complete NIA
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff El
New Business
Time Requested (Minutes): 2
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City typically issues General Obligation Special Assessment bonds to finance a portion of
the annual roadway and infrastructure projects, using the authority allowed within MN Statute
429 (429 Bonds). The 429 Bond proceeds are limited based on the amount of special
assessments being levied against property owners. The 2024 projects do not generate sufficient
assessments and results in a funding gap of approximately $300,000 that would have to be
funded by other city sources. Therefore we need to issue Street Reconstruction Bonds as
allowed within MN Statute 475 (475 Bonds), which will provide sufficient bond proceeds to cover
our expenditures.
475 Bond Process:
1) Approval of the bond issuance by at least a 3/5ths vote of the council
2) The financing is part of an adopted, five-year capital improvement plan
3) A public hearing is held with at least 14 days published notice
4) Subject to a 30-day reverse referendum period where voters may submit a petition signed
by at least 5% of the votes cast in the last general election, to place the measure on the
ballot
Staff is requesting the required public hearing be set for March 26. The 30-day reverse
referendum period would then end prior to the start of construction in early May. The Bonds
likely won't be issued until September/October as is our normal timing.
BOARD ACTION REQUESTED:
Set a public hearing for March 26 to Issue General Obligation Street Reconstruction Bonds
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
2024 Bonded Improvements
Let
Project
1
Franklin Street (5th Ave to Wash)
2
Oakland Ave SE (Echo to Jefferson)
4
Michael's Court road Improvements
5
Washington Ave (Lynn to Franklin)
Banding Contingency
COSTS
Construction
Engineer
15%
6%
Bid Costs
Fees
City Fees
Adm Fees
TOTAL
508,559
32,000
76.284
30.514
647,357
672,823
32,000
100,923
40,369
946,115
529,610
27,000
79,441
31,777
687,928
387,485
15,000
58,123
23,249
483,857
100,000
100 000
2,198 476
106,000
314,771
125 909
2. 745156
475 BondinftSubm2m
429 bonding would leave a Gash shortfall of $318,225
Options:
1) fund shortfall with other city monies (not practical)
2) issue 475 Street Reconstruction Bonds
Funding
Storm
Water
Sewer
Water
Assmts
Bonding
TOTAL
33.067
36.747
52,395
120,587
404.561
647.357
92,577
70,889
52.769
97,782
532.098
846,115
87,461
45,081
50.709
135.000
349.577
667,828
-
32,600
8,415
30,986
411.855
493,857
100,000
t o0 000
213,105
185,316
164,287
384,355
1,798,092
2 745,156
429 Bondinsr Summary:
Total Costs to Bond
$2,182,447
Bond Issuance Costs 2.5%
$54,561
Total Bonding Need (rounded up)
$2,240,000
Max Bonding per 429, 20% Assessment Rule
$1,921,775 $384.355 r 20%
429 Bonding Surplus! Shortfall
45318,225 Not Feasible
City Costs to Finance
$1,798.092
Bond Issuance Costs
54.561
Total City Debt
$1.052,653
Annual Target Debt Level
1.900,on0
Above (Below) Debt Target
($47,347)
- HUTCHINSON CITY COUNCIL
H UTC H I N SO N Request for Board Action
A CITY ON PURPOSE.
SCADA Close Out Budget Adjustment
Agenda Item:
Department: Public Works/Engineering
LICENSE SECTION
Meeting Date: 3/12/2024
Application Complete N/A 0
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff ❑�
New Business
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
In 2021 Council approved a SCADA project for Water and Wastewater with AE2S. Originally estimated at
$1.9M, the project was awarded at $1,386,178. Preparation work behind the scenes began in 2022 with the
main integration at the Plants occurring during 2023.
In May 2023, it was noted by Anthony Pittman from AE2S that the programming portion of the project was
approaching the budgeted amount. Staff noted at that point that a Change Order should be executed per the
2021 Contract terms.
Work continued with monthly reminders through the Fall that a Change Order was expected to authorize the
additional work. A series of meetings kicked off in October as the project and associated punchlist items were
more clearly defined. The punchlist resolution of issues continued into early January of this year.
Given the integration of the controls, ceasing work was not an option. Please refer to the accompanying memo
from Anthony of AE2S explaining their reasoning for the overage. As the project came to an end in February,
staff reviewed the final project numbers, indicating an overage on the programming side of nearly $200,000.
Staff discussed what would have been expected if an actual change order process had been followed and felt
that $98,754 would have been justified. See the additional attachment from staff indicating the total SCADA
project along with the programming portion and the difference that is being recommended for payment.
While not ideal, staff are attempting to balance an ongoing relationship with AE2S. Given the context that has
been gained through this integration, simply seeking another vendor is not an appealing alternative either.
BOARD ACTION REQUESTED:
Council approval of SCADA budget adjustment
Fiscal Impact: $ 98,754.00 Funding Source: Utility funds
FTE Impact: 0.00 Budget Change: Yes 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
4
*A
'0
www.ae2s.cor
February 29, 2024
Mike Stifter
Public Works Director
City of Hutchinson
I I I Hassan Street SE
Hutchinson, MN 55350
RE: SCADA Improvements Project Programming Services
City of Hutchinson, MN
Dear Mr. Stifter,
In the fall of 2021, AE2S and the City of Hutchinson entered into an agreement for AE2S to provide
programming services for the Supervisory Control and Data Acquisition (SCADA) Improvements Project, at a fee
of $358,900. This included programming services for new controls and networking equipment in nineteen (19)
control panels between the Wastewater Treatment Facility and Water Treatment Plant, replacement SCADA
computer hardware, and system interface software. All the equipment was supplied by a separate contractor.
The equipment supplier (separate contractor) was proactive in ordering the equipment as soon as possible, but the
market started seeing long lead times for equipment around the time this project started. These equipment delays,
along with the subsequent contractor's installation, resulted in the project extending into February of 2024. The
project was initially anticipated to be completed by the end of 2022.
In 2023, while part way through the project, AE2S noted to the City that programming services project was over
budget, however we did not have a good feeling on what it would take to complete the project, as much of it still
remained to be converted to the new control system. We continued working on the project, programming and
starting up the new equipment with the other contractors, to keep the conversion moving and minimizing
downtime. This was a mistake on AE2S's part as we should have prepared a new estimate and applied for an
amendment to our programming services. Instead, we continued to work on the project while tracking and
reporting current overage state through completion of the project, to gauge the total effort.
Some of the additional time spent on the project was in part to unforeseen difficulties that took much more time to
work through. One of the items that required a lot more time than estimated was deployment of the SCADA
alarm callout using the City Voice-over-IP (VoIP) phone system. To keep the project moving, we deployed a
temporary solution for alarm callouts while working with the IT department and VOIP provider.
Overall, the effort of the project was underestimated by AE2S, with key tasks like the following requiring much
more time to complete the project:
• Development and delivery of the custom SCADA screens/layouts on the SCADA and the PanelView OIT
screens for Situational Awareness required more time than estimated.
• Integration of the new SCADA database into the existing reporting system.
Additionally, AE2S developed Process Control Narratives in coordination with City staff, which helped
communicate and confirm how each of the control panels needed to be programmed. We did not include this
work in our scope and fee, which we should have informed the City to discuss adding in. These documents are
not only important for developing the programming but will also be provided to the City as final project
documentation, for operational and maintenance use.
Advanced Engineering and Environmental Services, LLC
6901 East Fish Lake Road, Suite 184 • Water Tower Place Business Center • Maple Grove, MN 55369 • 763-463-5036
While reviewing the project and the overage that AE2S encountered on the project with City staff, it was
determined that the City would consider amending the contract to $457,380 based on the additional services
provided.
AE2S is very thankful for the opportunity to work with you on this great project and looks forward to the
opportunity to continue working with and supporting the City of Hutchinson. Should you have any questions or
comments please feel free to contact me.
Sincerely,
AE2S
Anthony Pittman
:I
Actual Costs - SCADA
Primex - Project Casts
AE2S - Programming agreement
AE2S - Preliminary Engineering
AE2S - Final Design
AE2S - Bidding/Negotiations
AUS - Construction Services
Total Costs - SCADA
12021 GIP Estimate - SCADA
Contract
Paid
Balance
9u Complete
$787,609
$495,370
$292,239
63%
$358,900
$358,881
$19
100%
$49,500
$47,352
$2,148
96%
$115,741
$115,727
$14
100%
$19,800
$9.979
$9,821
50%
$54,=
$63,074
$1,564
97%
$1,386,178
$1.080,383
$305,795
78%
Total
WWTP
WTP
$1,900,000
$1.200,000
$700.000
Cost Aflocaton:
Actual
Budget
Variance
Water Fund
$321,066
$700,000
$378,944
Sewer Fund
$759,327
$1,200,000
$440,673
AgNal
Diffeame
SCADA
S
77,200
$101.483
($24,283)
Chem Feed Room Panel
S
10.000
$
9,230
$770
Golf Course Tower
$
9,200
$
8,332
$868
Century Tower
$
9.200
S
7,866
$1,334
South Park Tower
S
10.000
S
8.118
$1.682
Main Contra! Panel
$
29,500
S
55.107
(925,607
RO Control Panel
S
33.200
$
34,1T7
ofi)
Bio Finer Control Panel
$
29.500
S
28.206
51,294
Bldg. 10 Adrnin
$
22,300
5
30,129
($7,8291
Bldg. 20 Main LS
S
17,300
S
27,641
% 'M11
Bldg. 25 HATS LS
$
18,800
S
23,S53
*,)Sal
Bldg. SS MBR
$
33,200
$
59,249
(526,043,
Bldg. 60 Clarification
$
20.300
S
19,226
$1,072
Bldg. 80 Disinfection
S
14,500
S
9.965
$4,536
Bldg. 90 Siosolids
S
24,700
$
24.201
5499
URALLUm
roi Nsnatires
$
21,798
Yj_: to,gJq
Internal CoordinstionNtatings
$
17JU
Non -Oil
S
67.011
$ 398,900 $553,001L ($194,104)
AE2S - Programming agreement (portion of
project over budget)
Actual (SCADA-Bldg 90 Biosolids): $446,485
Control Narratives: $10,899
Total: $457,474
Agreement: $358,900
Difference: $98,574
Deductions from Total of $553,008
• '2 Control Narratives
• Internal Coordination Meetings
• Non -Bill
RESOLUTION NO. 15707
RESOLUTION SUPPORTING SCADA CLOSE OUT BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS, the City of Hutchinson entered an agreement with AE2S for a SCADA project in
2019, and;
WHEREAS, the project punchlist has been completed and a final budget has been
determined which indicates a programming overrun, and;
WHEREAS, the City of Hutchinson supports the SCADA project close out and budget
adjustment;
NOW, THEREFORE, BE IT RESOLVED that the Hutchinson City Council does hereby
support the SCADA project close out and budget adjustment in the amount of $98,754.
Adopted by the Hutchinson City Council this 12th day of March 2024.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
1
Library Board Meeting
January 22, 2024
Members Present: Tim Burley, Mary Christensen, Sue Griep, Margaret Hoffman,
Kay Hultgren, Julie Lofdahl, Dianne Wanzek, and Katy Hiltner, Ex-officio.
Dianne called the meeting to order at 4:30.
Minutes from the November 27, 2023, meeting were reviewed and approved.
Old Business:
1. December Program Reports:
a. Youth Programming: Story Time took a short break over the holidays
resuming with average attendance 25. Lego Club had 32 participants in December, 13 in
January. Attendance for the Graphic Novel group ranged from 4 in December to 6 in January.
Chess averages about 10 at each of its two monthly meetings. Coding club had 3 each month
(Dec./Jan.)
b. Short Story Challenge: Six writers rose to the challenge. A binder
containing the variety of stories is available in the library for patrons.
c. HHF Holiday Event: With an estimated 1200+ attendees, the event was
deemed a success and could possibly "grow" next year. One of the library's "story strolls" was,
unfortunately, run over by a bike before the event. Library staff set up the story strolls for the
evening but did not keep these story strolls posted in Library Square for the month of
December.
2. One Book One Community 2024: Carolina Moonset (F) by Matt Goldman is the
selected book. There will be a book discussion at Hutchinson Center for the Arts in March and
an appearance by the author at the Museum in April.
3. 2024 Adult Reading Program: Running from January 2-March 29, this event offers
prize incentives for different goals. As of this meeting, 180+ logs have been distributed so far.
4. 2023 FOL Project Bookshelf Summary: 220 books were collected (or purchased).
UCAP then distributed them to clients during the Christmas season.
New Business:
1. Crochet Club for Kids: This group, ages 9 and up, will meet on the 2nd and 4th
Wednesdays, starting Jan. 10, with the limit of 12 participants already reached. A grant from
Prairielands will pay for supplies. Adults have expressed interest in having a group, also.
2. Partnership with HCA:
a. The library will provide story times, goody bags, library books and puzzles for
Hygge Day on February 10, from 11 to 2, at the HCA.
b. March Craft Kits for Adults: As part of National Crafting Month, a variety of
kits/programming will be available for adults, available by sign-up.
3. February Programs:
a. Puzzle Competition: February 29, for all ages.
b. Leap Year Activities: Story time, coloring pages, puzzles, etc. on this theme
will be available for all ages.
The next meeting will be on Monday, February 26, 04:30 p.m., in the meeting room.
Respectfully submitted,
Kay Hultgren, Secretary
November/December 2023 Donations and Grants on next page.
November/December 2023 Donations and Grants
Hutchinson Garden Club
$75.00
Miscellaneous Cash Donations
$55.00
Anonymous Donation for DVDs
$100.00
Story Strolls Reimbursement — Hutchinson Health Foundation
$217.92
Prairielands Grant (Teentober)
$300.00
Legion Auxiliary Memorial Books (T. Hassan and A. Koenig)
$40.00
FOL Reimbursement for DVDs and Audio Books
$3,000.00
Lyons donation
$1,500.00
Erickson donation
$300.00
Total = $5,587.92
Parks, Recreation & Community Education Advisory Board
Meeting Minutes
February 5, 2024
Members present were Chad Czmowski, Josh Kamrath, Kyle Wendling, Liz Stearns, Margo
Kaping, Sara Pollman, Mark Lansink, and Jeff Hoeft. Staff present Lynn Neumann, Jody Harms,
and Casey Hagert. Guests present were Jan Kreie and Renee McRaith.
The meeting was called to order at 5:15 pm.
The motion was made by Liz Stearns to approve the meeting minutes dated December 4, 2023.
Josh Kamrath seconded the motion. The minutes were approved.
Old Business
Prairie Restoration Grant - "Goats on the Go" Update
• Letters were mailed to all property owners adjacent to Miller Woods, Riverside Park, and
Roberts Park regarding the project. A separate letter was sent to the Miller Woods
property owners regarding grass dumping and mowing into the park. Property line
encroachment was also addressed in the letter to adjacent property owners.
• Letters were shared with the advisory board members and city council members.
• PRCE staff will work on an educational campaign online via social media and the
website to educate residents about this project.
New Business
Pickleball Request - Renee McRaith & Jan Kreie
• A presentation was given by Renee McRaith to request senior pricing for pickleball users
at the Recreation Center.
• Information given included: pickleball history, price comparisons to other facilities and
programs, and financial constraints for seniors.
• No action was taken by the advisory board members. Hutchinson City Council sets the
fees for PRCE operations annually. Staff and the advisory board can review fees annually
and make recommendations to city council. Fees were just approved for 2024
operations in December of 2023 by city council.
Additional Open Pickleball Opportunities
• Additional pickleball times were added to the Recreation Center Calendar to meet the
demand for pickleball users. Staff will monitor usage and adjust, as necessary.
o Tuesday/Thursday - February bth -May 2"d 7:30am-9:30am (East courts only - 3
courts available)
o Friday - February 91h -April 26th 5:OOpm -7:30 pm (full courts - 6 nets) with exclusions
due to rentals at the facility.
o Staff are working on a calendar to view online for users.
Association Agreements
• Casey Hagert presented information regarding association agreements
o Create policies to align all associations for consistency and to make sure the
relationship is defined between PRCE and each association.
o Agreement documents were shared to the advisory board members.
Summer Brochure Timeline
• Brochure due to press on March 29th
• Brochure goes online after March 29th
• Brochures will go out in mailboxes the week of April 4th
• Registration will open April 17th at 9:00am
Board Member Items
No board member items discussed.
Adiournment
A motion to adjourn was made by Kyle Wendling and Liz Stearns seconded the motion. Meeting
adjourned at 6:46 pm.
Next meeting Monday, March 4, at 5:15 pm Location TBD