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cp11-28-23HUTCHINSON A CITY ❑N PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, November 28, 2023 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, November 28, 2023, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • REVIEW 2024 ENTERPRISE FUND BUDGETS Matthew4dunich, City AdinhSistrator DATED: November 22, 2023 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, NOVEMBER 28, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Christ the King Lutheran Church (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of November 14, 2023 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Enterprise Center Lease Agreement with GVL Medical, LLC (b) Consideration for Approval of Presentation of Names and Positions for Lay -Offs (Police Hospital Security Officer) (c) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on January 27, 2024, at Art's Place (d) Consideration for Approval of Resolution No. 15654 — Resolution to Sell At Auction Unclaimed Property and Bicycles CITY COUNCIL AGENDA —November 28, 2023 (e) Consideration for Approval of Resolution No. 15661 — Resolution Adopting Findings of Fact and Reasons for Approval of a Preliminary and Final Plat for Hutchinson Downtown Redevelopment Plat No. 4 (f) Consideration for Approval of Resolution No. 15663 — Local Road Improvement Plan — Approve Submittal of Grant Application (g) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE 8. APPROVE/DENY ISSUING 3.2% MALT LIQUOR LICENSE TO HOLIDAY STATIONSTORES, INC. LOCATED AT 1016 HWY 15 SOUTH 9. 2024 STREET IMPROVEMENTS PROJECTS (LETTING NO. 1, PROJECT NO. 23-06, 24-01, 24- 02, 24-03, 24-04, 24-05, 24-06 AND 24-07) (a) Approve/Deny Resolution No. 15659 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 15660 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids COMMUNICATIONS REQUESTS AND PETITIONS (T e purpose o this portion oj the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) UNFINISHED BUSINESS 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-844 — AN ORDINANCE AMENDING CHAPTER 72 — PARKING REGULATIONS NEW BUSINESS 11. APPROVE/DENY ISSUING TOBACCO LICENSE TO JEHAD MISHAL OF HUTCH TOBACCO 12. APPROVE/DENY FIRST READING OF ORDINANCE NO. 23-845 - AN ORDINANCE TO REZONE PROPERTY AT BLOCK 1, LOTS 1 THROUGH 3, BAR PROPERTIES PLAT AS REQUESTED BY BAR PROPERTIES, LLC WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION 13. APPROVE/DENY TEMPORARILY SUSPENDING CITY ORDINANCE 93.41 (ANIMAL KEEPING RESTRICITONS) FROM MAY 1, 2024 THROUGH JULY 31, 2024, FOR PRAIRIE RESTORATIONS GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, 2 CITY COUNCIL AGENDA —November 28, 2023 performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for October 2023 (b) Hutchinson Housing & Redevelopment Authority Board Minutes from October 17, 2023 NHSCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, NOVEMBER 14, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: 0ty po7icyand practices, input from constituents, and other questions or Information that has not yet been presented or discussedregardmg an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Dave Sebesta and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted there is an additional item of business to add as Item 12.5. This item is to consider an assignment and assumption of lease and deposit and termination agreement with Laser Dynamics and GVL medical, LLC. Motion by May, second by Burley, to approve the agenda with the additional item noted. Motion carried unanimously. 2. INVOCATION — Christ the King Lutheran Church (The invocation is a voluntary expression oftheprivate citizen, to and for the City Council, and is notintended to affiliate the City Council with, or express the City Council s preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS . is an opportunity or members of the public to address the City Council If the topic you would like to discuss is on the agenda, please ask the Mayorifhe will be accepting public comments during the agenda Item ifnot a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor - state yourname and address for the record. Please keep comments under 5minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatoryattacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Angie Forcier, 175 Arch Street, presented before the Council. Ms. Forcier made a request to the Council asking that the Luce Line Trail be lowed during the winter months within the city limits. Ms. Forcier requested even just a portion ol—the trail be plowed and not necessarily the entire length. Lynn Neumann, PRCE Director, noted that the City does maintain the trail within city limits however there are certain areas that are under the control of the DNR. Ms. Neumann stated that she can speak with Hutchinson's DNR representative on what the City will be allowed to do. She did note that if the City would begin plowing the trail it would be on the lower end of the priority list after the high -priority routes are completed. Discussion was also held regarding which portion of the trail and auxiliary routes are groomed for snowmobile use. 6. APPROVAL OF MINUTES (a) Regular Meeting of October 24, 2023 (b) Council Workshop of October 24, 2023 Motion by Czmowski, second by May, to approve the minutes as presented. Motion carried CITY COUNCIL MINUTES - November 14, 2023 unanimously. CONSENT AGENDA (The items listed lor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 15651 - Resolution to Sell at Auction Surplus Property (Planning/Zoning/Building Vehicle) (b) Consideration for Approval of Resolution No. 15652 - Resolution to Sell at Auction Surplus Property (Public Works Vehicles and Equipment) (c) Consideration for Approval of Resolution No. 15653 - Resolution Adopting Revised Assessment Roll (Letting No. 2, Project No. 22-02, 23-02, 22-03) (d) Consideration for Approval of Resolution No. 15656 - Resolution to Sell Surplus Property (IT Equipment) (e) Consideration for Approval of Resolution No. 15657 - Resolution Establishing Regulations Related to Counting of Write -In Votes (f) Consideration for Approval of Resolution No. 15658 - Resolution Adopting Acoma Township Memorandum of Understanding for Koglin Road Maintenance (g) Consideration for Approval of Issuing Short -Term Gambling License to 3M Club From March 1 - April 30, 2024 (h) Consideration for Approval of Purchase of Plow Truck (i) Consideration for Approval of Purchase of 2024 Toro 4000D Grounds Master Mower 0) Claims, Appropriations and Contract Payments - Register A Motion by Czmowski, second by May, to approve Consent Agenda I. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments - Register B Motion by Czmowski, second by Burley, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS - 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS 2 CITY COUNCIL MINUTES - November 14, 2023 (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 9. STORMWATER RESILIENCY PLAN — NORTH OUTREACH AND ENGAGEMENT John Paulson, presented before the Council. Mr. Paulson explained that the City received grant funding in 2023 from the MPCA for Stormwater, Wastewater and Community ((SWC) Resilience Planning. The grant will be used to complete a hydrologic and hydraulic modeling of the City storm sewer system. The modeling will identify parts of the system that have adequate drainage capacity as well as those that do not. 'The information will be used to prioritize drainage improvements and to inform us of future system needs due to changes in precipitation intensity and duration. Mr. Paulson provided information on a web -based map ing tool for residents and businesses to use in a study area. The purpose of this is to collect input f om residents about areas that have flooded in the past as well as to calibrate the model with the information collected. Outreach documents will be published in the Hutchinson Leader and will be posed to the City's website and Facebook page. UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY PROPOSALS ON REAL ESTATE BROKER SERVICES Matt Jaunich, City Administrator, noted that in October the City sent out a request for proposals for real estate broker services for the City's old police facilities. The City received two responses — one from Edina Realty and one from Hometown Realty, both of Hutchinson. Mr. Jaunich distributed the proposals to the council members for their review prior to the meeting. Motion by Czmowski, second by Burley, to accept the proposal from Hometown Realty for real estate broker services. Motion carried unanimously. 11. APPROVE/DENY FIRST READING OF ORDINANCE NO. 23-844 — AN ORDINANCE AMENDING CHAPTER 72 — PARKING REGULATIONS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that Council Member Burley had requested that the Council consider amending Chapter 72 related to parking regulations. Current city code states that "it is unlawful for any person to stop, park or leave standing any vehicle upon any street for a continuous period in excess of 24 hours". The suggestion is to change the length of time to 72 hours. Mr. Burley provided some context to his request to have this reviewed. Motion by May, second by Sebesta, to approve first reading of Ordinance No. 23-844. Motion carried unanimously. 12. APPROVE/DENY SETTING BUDGET WORKSHOP FOR NOVEMBER 28, 2023, AT 4:00 P.M. (ENTERPRISE FUNDS) Motion by Czmowski, second by May, to set budget workshop for November 28, 2023, at 4:00 p.m. 3 CITY COUNCIL MINUTES - November 14, 2023 to review enterprise funds and provide an update on the general fund. Motion carried unanimously. 12.5APPROVE/DENY ASSIGNMENT AND ASSUMPTION OF LEASE AND DEPOSIT AND TERMINATION AGREEMENT WITH LASER DYNAMICS AND GVL MEDICAL, LLC Matt Jaunich, City Administrator, explained that GVL Medical, LLC, is looking to purchase the assets of Laser Dynamics and will be assuming the lease for space in the Hutchinson Enterprise Center. In order to accomplish that, an assignment and assumption of lease and deposit and termination agreement must be approved by the City. There was a loan made by the City to Laser Dynamics and the loan will continue to be the responsibility of them. Motion by Czmowski, second by May, to approve assignment and assumption of lease and deposit and termination agreement. Motion carried unanimously. GOVERNANCE e purpose o Ts portion of the agenda is to deal witb organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process Items.) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Sustainability Advisory Board Minutes from August 21, 2023 (b) Library Board Minutes from September 25, 2023 MISCELLANEOUS 14. STAFF UPDATES Mike Stifter — Mr. Stifter provided an update on the leaf vacuuming service which ends November 20, 2023. He also provided an update on the alley work that will be finishing up. Matt Jaunich — Mr. Jaunich noted that City offices will be closed next Thursday and Friday, November 23 & 24, for the Thanksgiving Holiday. He also noted that the League of Minnesota Cities is hosting a regional meeting at the City Center on December 13, 2023, at 2:30 p.m. which will include a few other communities. 15. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 6:10 p.m. Motion carried unanimously. 4 FBI HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of Enterprise Center Lease Agreement with GVL Medical, LLC. Agenda Item: Department: ESA LICENSE SECTION Meeting pate: 11/28/2023 Application Complete NIA Contact: Miles R. 5eppelt Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION GFAGENDA ITEM: GVL Medical, LLC is purchasing the assets of Laser Dynamics and desires to lease space in the Hutchinson Enterprise Center. Their intent is to bring in additional equipment and personnel to set the stage for significant company growth. The lease term would be for three years, from December 1, 2023 to November 30, 2426, with an option to extend the lease by one year. The EDA Board met with the new ownership, and are recommending approval of the lease. The City Attorney has reviewed the document and found it to be satisfactory. If you have any questions or need additional information, please give me a call any time at 234-4223. BOARD ACTION REQUESTED: Approval of lease and authorization to sign Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ 0.00 Funding Source: NIA H T HIN N ENTEPPPlc-;F VENTER CLIENT LEASE AGREEMENT Client Client Contact Address City / State / Zip Rental Space Square Feet Dates of Lease 2024 Rent GVL Medical, LLC Allen Cronen 1164 Benjamin Avenue SE Hutchinson, MN 55350 Bay's2&3 8,000 December 1, 2023 to November 30, 2026 $2.00 psf annually (base rent) $1,333.33 per month This Lease Agreement ("Lease"), made this 30t" day of November 2024 by and between the City of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350 ("City") and GVL Medical, LLC ("Client"). City and Client agree as follows: 1. CLIENT SPACE City agrees to lease to Client and Client agrees to lease from City 8,000 square feet (the "Client Space") of the Hutchinson Enterprise Center (the "Facility") located at 1164 Benjamin Avenue SE., Hutchinson, Minnesota, 55350. The Client Space is shown on the attachment hereto, marked Exhibit A and made a part hereof. 2. TERM Client agrees to lease Client Space from the City for an initial term (the "Initial Term") of thirty-six (36) months, commencing December 1, 2023 ("Commencement Date") and ending November 30, 2026 ("Expiration Date"). Additional terms may be negotiated between the City and the Client. 3. RENT Client agrees to pay without further demand to City at its offices in Hutchinson, MN, or at such other place as City may from time to time in writing designate, Base Rent and Additional Rent in the amounts shown in this section on the first day of each month during the term hereof. All rent payments received shall first be applied to past due rents. A. BASE RENT Client shall pay to the City a rental rate of $2.00 per square foot annually for the Initial Term in monthly installments equalling 1/12 of the annual rent (the "Base Rent"). Such monthly Base Rent payments are payable in advance and shall be made on or before the first day of each month. B. COMMON AREA MAINTENANCE (CAM) Client shall pay to the City, at the same time and in the same manner as the Base Rent, $2.00 per square foot annually, in monthly installments equalling 1/12 of the annual amount, an additional amount for the client's proportional share of property taxes, basic garbage service, snow removal, grounds maintenance and building insurance (the "Common Area Maintenance" or "CAM""). The CAM is subject to an annual adjustment each calendar year by the City to reflect changes in the costs that make up the CAM. Upon request by the Client the City shall provide documentation supporting the need for changes to the CAM. C. ESCALATOR Commencing with year two (2) of the Lease, Client shall pay to the City, at the same time and in the same manner as the Base Rent, an additional rent (the "Escalator") annually for the Initial Term, in monthly installments equalling 1/12 of the annual amount, as follows: Year 2 $1.00 per square foot Year 3 $2.00 per square foot Year 4 (if any) $3.00 per square foot Year 5 (if any) $4.00 per square foot D. TOTAL RENT The total rent due each month for the term of the lease shall be the sum of the Base Rent plus Common Area Maintenance plus the Escalator, if any. E. LATE PAYMENT If Client fails to pay the Base Rent and Additional Rent by the tenth (loth) day of the month for which such Base Rent and Additional Rent is due, Client shall pay a late payment fee of ten percent (10%) of the total amount due. 4. SECURITY DEPOSIT The Client is further required to deposit with the City a Security Deposit in the amount of one month's rent. The Security Deposit shall be held by City, without liability for interest, as security for the faithful performances by Client of all of the terms, covenants, and conditions of this Lease by said Client to be kept and performed during the term hereof, it being expressly agreed that such deposit is not an advance rental deposit or a measure of City's damages. If, at any time during the term of this Lease, any of the Rent herein reserved shall be overdue and unpaid, or any other sum payable by Client to City hereunder shall be overdue and unpaid, then City may, at the option of City, appropriate and apply any portion of the Security Deposit to the payment of any such overdue Rent or another sum. In the event of the failure of Client to keep and perform any of the terms, covenants and conditions of this Lease to be kept and performed by Client, then City at its option may appropriate and apply the entire Security Deposit, or so much thereof as may be necessary, to compensate City for loss or damage sustained or suffered by City due to such breach on the part of Client. Should Client comply with all of said terms, covenants and conditions and promptly pay all of the Rent herein provided for as it falls due, and all other sums payable by Client at the end of the term of this Lease, the Security Deposit shall be returned in full to Client at the end of the term of this Lease, or upon the earlier termination of this Lease. 5. ADDITIONAL SERVICES The City shall provide the following services to the client: A. CENTRALIZED OFFICE FACILITIES The City shall provide access to common areas, ("Offices") including scheduled access to conference rooms, access to shared restrooms and kitchen facilities, a centralized mailbox, including a mailbox for the Client, access to an office work room and equipment. B. BUILDING SERVICES The City shall provide the Client Space and Facility with snow removal, lawn care, grounds maintenance and basic garbage service. In addition, the City will provide janitorial services, supply and maintenance for the Offices. 6. CITY PERSONAL PROPERTY City is providing personal property and/or equipment in the Leased Premises ("City Assets") for use by Clients. Client hereby understands and agrees that City may, in its sole discretion, add, modify, remove, repair, and/or alter City Assets at any time and without any liability for loss of use or potential damages to Client's business operations. City Assets shall remain the property of City and Client shall not alter, damage, remove, modify, encumber or repair any of City Assets without the express written consent of the City. Client shall have the right to use City Assets during the Term; however, said use is subject to City's right to revoke Client's ability to access City Assets, at its sole discretion. All City Assets in the Leased Premises are available on a first -come, first -serve basis with other co - lessees. 7. UTILITIES AND MAINTENANCE FEES Client shall be solely responsible for and promptly pay for electricity, heat, telephone, internet, water and sewer charges and all other utilities serving the Client Space. 8. POLICIES, PROCEDURES, RULES AND REGULATIONS Hutchinson Enterprise Center policies, procedures, rules, and regulations, contained in the City's Client Handbook and Building Manual are hereby made a part of this Lease and are incorporated herein by reference. Client agrees to abide with and observe all policies, procedures, rules and regulations, amendments thereto and supplements thereof. Client's failure to keep and observe said policies, procedures, rules, and regulations shall constitute a breach of the terms of this Lease. City reserves the right from time to time to amend or supplement said policies, procedures, rules, regulations and to adopt and promulgate additional policies, procedures, rules, regulations applicable to the Hutchinson Enterprise Center. City shall provide to Client written notice of any amendments or modifications to policies, procedures, rules, and regulations which shall be effective with respect to Client thirty (30) days after such notice has been given. 9. USE OF CLIENT SPACE The Client Space shall be used by the Client solely as office and manufacturing production space and for such additional uses as may be customary and incidental to the business of Client. All uses of the Client Space shall be in accordance with all applicable municipal and zoning ordinances and any and all other applicable rules and regulations of any duly constituted authority governing such uses. Client will have full access to and use of the Client Space, and the right to use and access all common areas within the Hutchinson Entperprise Center on an "as available" basis, subject to the City's Client Handbook and Building Manual. Client will not have access to any other areas within the Hutchinson Enterprie Center, including but not limited to the space of other Clients and the City's executive offices. Client shall not use or occupy the Client Space for any unlawful purpose, and will conform to and obey all present and future laws, ordinances and all rules, regulations, requirements and orders of all governmental authorities or agencies, respecting the use and occupation of the Client Space including, without limitation, all environmental laws regarding underground storage tanks, pollution and hazardous wastes. Client agrees, upon reasonable notice, to permit City to enter the Client Space from time to time for the purposes of inspection, protection, preservation, repair or restoration of the Client Space. The officers or agents of City may so enter the Client Space upon reasonable notice without being liable to any prosecution, claim or cause of action for damages by reason of such entry and without in any way affecting the obligations of this Lease; provided only that City use reasonable care in making such entry. City reserves the right to market and exhibit the Client Space to prospective Clients during the last 180 days of the Lease Term. 10. QUIET POSSESSION City represents and warrants that it has full right and authority to enter into this Lease. City covenants that if and so long as Client pays the rent required by this Lease and performs and observes all of the covenants, conditions, rules and regulations hereof, Client shall peaceable and quietly enjoy the Client Space for the Lease Term, subject, however, to the terms, covenants, and provisions of this Lease. 11. SURRENDER OF CLIENT SPACE Client will, at the termination of this Lease by lapse of time or otherwise, yield up immediate possession of the Client Space with all improvements located thereon (except as may otherwise be provided in this Lease) and surrender the Client Space to City in good condition and repair, reasonable wear and tear excepted, clean and with all debris removed. 12.IMPROVEMENTS, ALTERATIONS AND SIGNS Client shall not make alterations or improvements in, or erect exterior signage upon or to the Client Space or Building without the prior written approval of the City and the City's Planning, Building and Zoning Department, if applicable. Upon termination of the Lease, at the sole discrection of the City, all improvements (excepting those agreed to in writing prior to Lease signing by the City and the Client) made by the Client in the Client Space shall become the property of the City. If the City elects to not retain the improvements made by the Client in the Client Space, Client shall be responsible to return the Client Space to its original state prior to Lease Expiration and vacating the Client Space. 13. MAINTENANCE AND REPAIRS A. CLIENT'S MAINTENANCE RESPONSIBILITIES. Client shall, at its expense, maintain the Client Space (including the interior walls, ceilings, doors, floor coverings, and fixtures) in good repair and condition the same as existed as of the Commencement Date, reasonable wear and tear and damage from fire and other insured casualty excepted. Client agrees not to and shall not overload the electrical, water and/or plumbing facilities and keep the Client Space free from waste or nuisance. Client shall be responsible for maintenance of entrances, electrical and plumbing systems. Client shall repair, at its own expense, any damage to the Client Space caused by the wilfull acts or negligence of Client, its officers, contractors, licensees, agents, employees, guests, invitees or visitors. Client agrees to furnish, at its expense, all lamps, bulbs, tubes, starters and ballasts in connection with the lighting of the Client Space. B. CITY'S MAINTENANCE RESPONSIBILITIES. Except for those maintenance responsibilities of Client, City shall, at its expense maintain the entire Facility including, but not limited to, the foundations, outer walls, roof, gutters and down spouts, exterior windows and doors. 14. INSURANCE Client agrees to keep and maintain during the entire term of this Lease and any extension thereof or holding over thereunder comprehensive liability insurance on the Client Space covered hereunder, including the parking and other common areas, insuring City and Client against liability for personal and bodily injury, death and property damage (including water) with limits not less than $2,000,000 in aggregate and $1,500,000 per occurrence. Client is responsible for procuring and maintaining casualty insurance on Client's personal property, business assets, equipment and leasehold improvements. Client shall not carry any stock of goods or do anything on or about the Client Space which will in any way impair or invalidate the obligation of any policy of insurance on or in reference to the Client Space or the Building. A copy of these policies must be provided to the City prior to occupancy. 15. TERMINATION City and Client may terminate the Lease upon 90 days notice to the other party. If both parties mutually agree, the lease may be terminated at any agreed upon time. 16. REPORTING REQUIREMENTS A. MONTHLY. On a monthly basis Clients must meet with Enterprise Center staff to provide a verbal update on the current state of the business. Topics may include challenges, opportuities, successes, frustrations, and so forth. B. QUARTERLY. Each quarter, Client shall provide profit & loss statements and balance sheets to Enterprise Center Staff for review, after which they will be returned to the Client. The City will not keep said Client documents on file. Quarterly reporting information shall be used solely for the purpose of pooling program economic impact data in an anonyomous fashion; to assist the Client through the delivery of business incubation program technical assistance services; and to ensure compliance with the terms of this Lease. Reporting requirements A and B may be combined. C. AS NEEDED. Client agrees to report job creation information to Enterprise Center staff, to include number of permanent jobs created, job title per job, hourly wage, hourly value of benefits, date employee(s) are hired and list of benefits provided. The reporting requirement to provide job creation informtion shall remain in effect for a period of five years beyond the date of lease expiration. City agrees to keep all such information confidential to the maximum extent allowed by law. 17. EDUCATION REQUIREMENT Client is required to complete and document 12 hours of business coaching / mentoring / continuing education per calendar year with an advisor from the Small Business Development Center, Southwest Initiative Foundation or other source chosen by the Client and approved by the City. Failure to complete the requirement constitutes an event of Default. The City shall have the right to waive this requirement. 18. LOW TO MODERATE INCOME REQUIREMENT Client agrees that, during the term of the Lease, 51% of new jobs created by the company in the Facility shall be "taken by" or "available to" persons of low -to -moderate income per Section 8 guidelines. To meet this requirement the Client agrees that it will have each new employee complete a Job Information Form (provided by the City) to self -certify family income. 19. INDEMNIFICATION Client shall defend, indemnify and hold harmless City from and against any and all liability, losses, damages, costs or expenses, including attorney's fees, arising from any act, omission or negligence of Client or its affiliate companies, officers, contractors, licensees, agents, servants, employees, guests, invitees or visitors in or about the Client Space. City shall defend, indemnify and hold harmless Client, its , directors, officers and employees from and against any and all liability, losses, damages, costs or expenses, including attorneys fees, arising from any act, omission or negligence of City or its contractors, licensees, agents, servants, employees, guests, invitees or visitors in or about the Client Space. 20. ASSIGNMENT AND SUBLETTING Client shall not assign this Lease or sublet the Client Space, or any part thereof, or in any other manner transfer this Lease, leasehold or the Client Space, without the prior written consent of City, which consent may be witheld for any reason or no reason. No lease assignment shall relieve Client of primary liability to City hereunder, unless City so agrees in writing. Client shall continue to make all payments due under the Lease directly to City, even if the Client Space is sublet or assigned. All subleases or assignments must be approved by City and its attorney and Client shall promptly provide City with a conformed copy of such approved sublease or assignment. Consent by City to any subletting or assignment shall not constitute a consent by City to any subsequent assignment or subletting. 21. CLIENT DEFAULT A. Definition of Default Each of the following events, ("Event of Default"), shall be a default hereunder by Client and a breach of this Lease: 1) If Client shall materially violate any covenant or agreement providing for the payment of rent or other amounts due under the terms of this Lease, and such violation shall continue for ten (10) days after the due date. 2) If Client shall assign, transfer, encumber, sublet or permit the use of the Client Space by others except in a manner permitted in herein. 3) If Client shall be adjudicated as bankrupt whether voluntarily or involuntarily, or makes any general assignment for the benefit of creditors under any Insolvency, Receivership or Bankruptcy Act. 4) If a Receiver or trustee shall be appointed for, or to take possession of, all or a substantial part of the property of Client or any part of Client's leasehold interest. 5) If the Client Space is abandoned by Client. Client's failure to occupy and operate its business on the Client Space for thirty (30) consecutive calendar days may, at the option of the City, be deemed an abandonment, unless the rent has been paid in full during the period of absence. 6) If there be any attachment, execution or other judicial seizure of all or a substantial part of the assets or Client or Client's leasehold, where such an attachment, execution or seizure is not discharged within thirty (30) days. 7) If the estate of Client be transferred or passed to, or devolve upon, any other person or corporation by operation of law or by assignment of Client other than allowed herein. 8) If Client shall be in default of fulfilling any of other covenants, conditions and requirements of this Lease and such default shall continue for thirty (30) days after written notice thereof from City to Client and Client has not commenced to cure such default within such thirty (30) days and is diligently pursuing the remedies or steps necessary to cure or correct such default, but in no event more than ninety (90) days. B. In the Event of Such Default: 1) City has the right to enter upon the Client Space and again have, repossess, and enjoy the same as if this Lease has not been made, and thereupon this Lease shall terminate without prejudice, however, to the right of City to recover from Client all rent and other sums unpaid up to the time of such re-entry. In the event of any such default and re-entry, City shall have the right to re -let the Client Space for the remainder of the then existing term for the highest rent then obtainable, and to recover from Client the difference between the rent provided by this Lease and the amount obtained by such re -letting, less the costs and expenses reasonably incurred by City in such re -letting. 2) Any equipment, tools, supplies or products left in the Client Space by the Client for thirty (30) consecutive calendar days may, at the option of the City, be deemed abandoned property and liquidated in any manner deemed appropriate by the City, unless the rent has been paid in full during the period of absence. 3) Exercise any other remedy allowed by law or equity, including acceleration of rental payments remaining for the balance of the term of this Lease. 4) In the event of a breach of this Lease by Client, whether abated or not, City shall recover from Client reasonable and necessary attorney's fees and costs incurred by City in enforcing its rights under this Lease. 5) All rights and remedies of City under this Lease shall be cumulative and none shall exclude any other right to remedy at law. Such right and remedies may be exercised and enforced concurrently and whenever and as often as occasion thereof arises. No waiver by City of performance by Client shall be considered a continuing waiver or shall preclude City from exercising its rights in the event of a subsequent default. 22. CITY DEFAULT If City shall fail to perform any of its obligations under this Lease and such default shall continue for more than thirty (30) days after receipt by City of written notice from Client specifying the default (or) if such default cannot be cured or corrected within that time, then such additional time as may be necessary if City has commenced to cure such default within such thirty (30) days and is diligently pursuing the remedies or steps necessary to cure or correct such default, but in no event more than ninety (90) days), then Client may, at its option, but shall not be obligated to, cure such default. City shall reimburse Client the reasonable costs incurred by Client in curing City's default as aforesaid within thirty (30) days after receipt of Client's statement itemizing such costs, including, if any, reasonable attorney fees, in reasonable detail and evidence of payment thereof. Any rights under this Section shall be cumulative and shall not limit Client's rights at law or in equity. 23. NOTICES Any notice permitted or required to be given under the terms of this Lease shall be in writing, signed by or on behalf of the party giving the same, and shall be deemed to have been duly given if delivered by hand or if mailed by registered or certified mail, postage prepaid, return receipt requested, or by a nationally recognized overnight delivery service to the following address: If to the City: If to the Client: Economic Development Director City of Hutchinson 1164 Benjamin Avenue SE Hutchinson, MN 55350 Ph. (320) 234-4223 Ph: Either party may designate a different address or recipient for purposes hereof by notice to the other party in the manner provided in this Section. Client shall designate a contact person in Client's organization whom City may contact regarding the Lease. Client may designate a new contact person or persons at any time by giving notice to City in writing. 24. CASUALTY 1) If the Client Space is destroyed or damaged by fire or other casualty covered by insurance as required to be maintained by City, then (unless this Lease is terminated as hereinafter provided) City shall proceed to repair or restore the Client Space to the condition which City furnished improvements to Client upon the commencement of the Term. If City repairs or restores the Client Space as provided herein, then Client shall repair and restore its leasehold improvements, furnishings, furniture and equipment to at least a condition equal to that prior to their damage. Notwithstanding any provision in this section to the contrary, neither City nor Client shall be required to spend more than the amount of insurance proceeds either or both parties receive for such damage or destruction. 2) If the Client Space or any part thereof shall be rendered unClientable by any destruction or damage, except where such damage is caused by Client, then a pro rata portion of the rent based upon the number of square feet of area in the Client Space which are unClientable shall be abated or if the unClientable portion effectively prevents Client from using the Client Space for its stated purpose then all of the rent shall be abated until the Client Space or such part thereof shall have been put in Clientable condition. If, however, any destruction or damage to the Client Space is so extensive that City is unable to render complete restoration within 120 days, or is not covered by City's all- risk policy, City or Client may terminate this Lease (effective as of the date of destruction or damage) by written notice to the other party given within 120 days from the date of casualty. 25. PARKING Client and Client's employees, customers, agents and invitees shall have the nonexclusive right to use any parking areas located adjacent to Client's leased space. 26. SEVERABILITY If any term or provision of this Lease or the application thereof to any person or circumstance shall, to any extent be invalid or unenforceable, the remainder of this Lease or the application of such term or provision to persons or circumstances other than those to which it is held invalid or unenforceable shall be valid and enforced to the full extent permitted by law. 27. GOVERNING LAW This Lease shall be governed by, enforced and construed under the laws and regulations of the State of Minnesota. 28. INTERPRETATION The invalidity or unenforceability of any provision of this Lease shall not affect or impair any other provision. Whenever the singular number is used, the same shall include the plural, and the masculine gender shall include the feminine and neuter genders. Any captions appearing in this Lease are inserted only as a matter of convenience and in no way define, limit, construe or describe the scope or intent of such sections or paragraphs of this Lease nor in any way affect this Lease. 29. SUCCESSORS AND ASSIGNS Each of the covenants, provisions, terms and agreements of this Lease shall inure to the benefit of and be binding upon the respective heirs, executors, and administrators, successors and assigns of City and Client. 30. ENTIRE AGREEMENT This Lease constitutes the entire agreement between City and Client and shall supersede all previous communications, understandings and representations, whether oral or written. Amendments hereto shall not be valid unless in writing and signed by both parties. IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first written above. Dated: Dated: City of Hutchinson (City) (Client) By: Gary T. Forcier Title: Mayor By: Matt Jaunich Title: City Administrator By: Allen Cronen Title: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Presentation of names and positions for lay-offs. Agenda Item: Department: Police Services LICENSE SECTION Meeting pate: 11/28/2023 Application Complete NIA Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson a Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION GFAGENDA ITEM: Health Partners Security has indicated their desire t❑ take ❑ver hospital security duties as of Jan.1, 2024. Hutchinson Police will be terminating the contract to supply security services to Hutchinson Health at 7,00 pm on December 31, 2023. As a result, the position of Police Hospital Security Officer will be eliminated and subsequently all employees who fall under that description will be laid off. I will present the list of names approved by the Hutchinson Police Commission at the November 28, 2023 meeting. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ 0.00 Funding Source: NIA Commissioners, It has come to our attention that Health Partners Security intends to take over the security duties at Hutchinson Health starting January 1, 2024. Therefore, it is the intention of Hutchinson Police Services to terminate the Hutchinson Health security contract on December 31, 2023 at 1900 hours. The termination of this contract will have little effect on the City of Hutchinson or the Hutchinson Police Department budget as the program was designed to be a cost -neutral. The Hutchinson Police Department does utilize this position to fill certain special events and certain non -hospital security assignments throughout the year and therefore we will need to look at ways to fill that gap in coverage. There are no other positions within the department that would allow for a "bumping" condition for more senior employees. Due to the termination of the contract, the position of Hospital Security Officer (Grade 130) within the Hutchinson Police Department will be eliminated. As a result, it is the intention of the Hutchinson Police Department to lay-off all employees that fall under the Hospital Security Officer job description. The following is a list of the nine employees to be laid -off: Kyle Rau Sheila Ellman Lucas Caturia Brenton Larson Brandon Lietzau Cory Behrendt James Marvan Jason Mons Jake Burmis Respectfully submitted, Thomas D. Gifferson Police Chief HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE Agenda Item: Temporary Liquor License - Hutchinson Jaycees Department; Administration LICENSE SECTION Meeting Date: 11/28/2023 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff 771 Consent Agenda Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OF A GENDA ITEM: The Hutchinson Jaycees have submitted a temporary liquor license to dispense liquor at an event being held at Art's Place on January 27, 2024. The Hutchinson Jaycees are a nonprofit organization and meet the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Hutchinson Jaycees on January 27, 2024, at Art's Place Fiscal Impact: Funding Source; FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost; Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcohol & Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date o lzed Tax exempt number �Isf�l°► oota Address City -- State Zip Code 3%,sa I MN 6?c SCE �7.� J. Q • 1 ► Name of person making application Business phone Home phone -2. Z -2 Z W k c —111 Date(s) of event Type of organization l.� y ❑ Club ❑ Charitable ❑ Religious &Other non-profit Organization officer's name city r State Zip Code MNS O I NtXi�JR�%1 Organization officer's name City State Zip Code MN Organization officer's name City State Zip Code MN organization officer's name City State Zip Code MN Location where permit will be used. If an outdoor area, d rl *Avc. SW, ins ►, SSW 44r QlAcc, 85 If the applicant will contract for intoxicating liquor servi a give the name and address of the liquor license providing the service. l�lv�r l►�ao �aywl. w+�.•�r rs w:l l PMWX-1 6c -k.,& SUW41 mwrl bva JX?,S d +w► rlt b4 s �a,� . If the applicant will carry liquor liability Insurance please provide the carrier's name and amount of coverage.R S004 s AO4. TvAwv cc Co -rwwy - Sa41 APPROVAL APPLICATION MUST REAPPROVED BY CITY OR COUNTY BEFORE SUBMrrnNG To ALCOHOLAND GAMBLING ENFORCEMENT city or County approving the license Date Approv ` Fee Amount Permit Date 20 z:a;' Date Fee Paid City or County E-mailAddress City or County Phone Number Signature City Clerk or County 0mclal Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE TEMPORARYAPPLICATIONOSTATE MN.US HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution to sell found bicycles and surplus property. Agenda Item: Department; Police Services LICENSE SECTION Meeting pate: 6/13/2023 Application Complete NIA Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson a Reviewed by Staff 71 Consent Agenda Time Requested (Minutes): 2 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION GFAGENDA ITEM: Requesting approval of resolution to sell surplus property and bicycles at auction. See attached list of bicycles and property. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ 0.00 Funding Source: NIA RESOLUTION TO SELL AT AUCTION Unclaimed Property and Bicycles Resolution No. 15654 WHEREAS, the Hutchinson Police Department has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of unclaimed property. AND WHEREAS, the unclaimed property, at the time of auction, will have been in the possession of the police services for more than thirty (30) days for bicycles and (90) days for unclaimed property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of unclaimed property and bicycles and items identified on "Attachment A." Items to be sold through an online auction with Jeff Martin Auctioneers out of Glencoe, MN Adopted by the City Council this 281h day of November, 2023. Mayor City Administrator Attachment A Case # Description 21004544 Gold Ring with Diamond -like gemstone 13009520 Avon Ladies Watch 13009520 Avon Men's Watch — Silver 15004260 Bicycle Lights 15004260 Adapter 15004260 Bog Knife 15004260 Perfume 15004260 RV GPS 15004260 Belt 15004260 Movie (DVD) 15004260 New Men's Dress Shirt 15004260 Home Remote Kit 15004260 Sony Reader 15004260 Electric Toothbrush (new) 15004260 Apple TV 15012634 Yellow Stanley bag w/various tools 15012634 Stanley Electric Trim Nailer 14005601 Red Handled Bolt Cutters 16011874 Camo Case 23004650 Men's Genesis Bicycle 23005017 Bo 's Mongoose Bicycle 23005350 Grey Roadmaster Bicycle 23005401 Women's Blue/Pink Huffy Bicycle 23005401 Child's Huffy Bicycle — Red 23005401 Women's Hyper System 20 Bicycle — Blue 23005724 Men's Huffy Black Rapids Bicycle 23005762 Girl's Multi Pink Outcast Bicycle 23006270 26" Bicycle Red/SprayRed/Spray Painted Black 23006257 Diamondback Sorento Bicycle — Black 23006301 Men's Silver Sea Change Bicycle 23007225 Gray Nishiki Pueblo Bicycle 23007310 Elenker Leg Scooter/Medical Device 23007485 Men's Next Bella Vista Bicycle 23007792 Green Huffy Cherokee Bicycle 23009057 26" Green/Blue Unknown Brand Bicycle 23008875 Women's Huffy Sweet Style Bicycle - Purple 23009498 BCA Black Star Cross Bicycle 23011505 26" Chrome/Red Mountain Bicycle Unknown Brand 23011796 Red Mongoose Durham Bicycle HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of a Preliminary and Final Plat for Hutchinson Downtown Agenda Item: Redevelopment Plat No. 4. Department: Planning LICENSE SECTION Meeting pate: 11/28/2023 Application Complete NIA Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 5 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION GFAGENDA ITEM: This plat will create several new lots in the area of the new Police Station. There are two blocks in this plat. Block 1 lot 1 is the new Police Department Building and surrounding lot and lot 2 is the liquor Hutch and surrounding lot. Block 2 has one lot and an outlot. Lot 1 is the parking lot in between the Liquor Hutch and Ace Hardware and ❑utlot A is the pond area between Jefferson St. and the former Family Video. Additionally, the Plat formally dedicates the street right-of-way for Jefferson St. NE. Nobody from the public spoke regarding this request. The Planning Commission voted unanimously (4-0) to recommend approval of the Plats. BOARD ACTION REQUESTED. Approval pf preliminary and final plats. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ 0.00 Funding Source: NIA CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15661 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A PRELIMINARY AND FINAL PLAT FOR HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT NO.4. FACTS The City of Hutchinson is the owner of parcels of land located at 205 Washington Ave E and 245 Washington Ave E, Hutchinson Minnesota; and, 2. The subject properties are legally described as: 205 Washington Ave E — Building 1, Unit 1 & L.C.E Unit 1, CIC 45 Erickson's Downtown Redevelopment Condominium First Amended CIC Full Legal: That part of Unit No. 1 of Condominium No. 5, Erickson's Downtown Redevelopment Condominium, McLeod County, Minnesota, according to the recorded plat thereof, described as follows: Beginning at the northeast corner of Unit No. 2 of said Condominium No. 5; thence easterly, parallel with the south line of said Unit No. 1 a distance of 20.00 feet; thence southerly, parallel with the east line of said Unit No. I a distance of 5.25 feet; thence easterly, parallel with said south line of Unit No. 1 a distance of 8.42 feet; thence southerly, parallel with the said east line of Unit No. 1 a distance of 2.67 feet; thence easterly, parallel with the said south line of Unit No. I to the east line of said Unit No. 1; thence southerly, along said east line of Unit No. I a distance of 24.58 feet; thence westerly, parallel with said south line of Unit No. 1 a distance of 36.50 feet; thence southerly, parallel with said east line of Unit No. 1 to the south line of said Unit No. 1; thence westerly, along said south line of Unit No. 1 to the southeast corner of said Unit No. 2; thence northerly, along the east line of said Unit No. 2 to the point of beginning. 205 Washington Ave E A — Common Element (Parking Lot), CIC #5 Erickson's Downtown Redevelopment Condominium First Amended CIC Full Legal: That part of the Common Elements of Condominium No_ 5, Erickson's Downtown Redevelopment Condominium, McLeod County, Minnesota, according to the recorded plat, described as follows: Beginning at the southwest corner of Unit No. 2 of said Condominium No. 5; thence northerly, along the west line of said Unit No. 2 a distance of 11.83 feet; thence westerly, parallel with the south line of said Unit No. 2 a distance of 1.83 feet; thence southerly, parallel with said west line of Unit No. 2 to the south line of said Condominium No. 5; thence easterly, along said south line of Condominium No. 5 a distance of 112.50 feet; thence northerly, parallel with said west line of Unit No. 2 to the south line of Unit No. 1 of said Condominium No. 5; thence westerly, along the south line of said Unit No. I and along the south line of said Unit No. 2 to the point of beginning. 245 Washington Ave E - Building 1, Unit 2 & L.C.E Unit 2, CIC 45 Erickson's Downtown Redevelopment Condominium First Amended CIC Full Legal: That part of Unit No. 1 of Condominium No. 5, Erickson's Downtown Redevelopment Condominium, McLeod County, Minnesota, according to the recorded plat thereof, described as follows: Findings of Fact — Resolution # 15661 Hutchinson Downtown Redevelopment Plat No. 4 Page 2 Beginning at the northeast corner of Unit No. 2 of said Condominium No. 5; thence easterly, parallel with the south line of said Unit No. 1 a distance of 20.00 feet; thence southerly, parallel with the east line of said Unit No. 1 a distance of 5.25 feet; thence easterly, parallel with said south line of Unit No. 1 a distance of 8.42 feet; thence southerly, parallel with the said east line of Unit No. 1 a distance of 2.67 feet; thence easterly, parallel with the said south line of Unit No. 1 to the east line of said Unit No. 1; thence southerly, along said east line of Unit No. 1 a distance of 24.58 feet; thence westerly, parallel with said south line of Unit No. 1 a distance of 36.50 feet; thence southerly, parallel with said east line of Unit No. 1 to the south line of said Unit No. 1; thence westerly, along said south line of Unit No. 1 to the southeast corner of said Unit No. 2; thence northerly, along the east line of said Unit No. 2 to the point of beginning. The Planning Commission met on November 21, 2023 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. 4. The City Council of the City of Hutchinson reviewed the request at its meeting on November 28, 2023 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the final plat of Hutchinson Downtown Redevelopment No. 4 subject to the following findings and conditions: b. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. APPLICABLE LAW 1. The final plat request meets the following standards as required in Sections 153.035 and 153.050 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 2. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the preliminary and final plat for Hutchinson Downtown Redevelopment Plat No. 4 is approved. Adopted by the City Council this 28th day of November, 2023. Findings of Fact — Resolution # 15661 Hutchinson Downtown Redevelopment Plat No. 4 Page 3 ATTEST: Matthew ]aunich Gary T. Forcier City Administrator Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Bochum, AICP Date: November 15, 2023 for November 21, 2023, Planning Commission Meeting Application: Consideration of a Preliminary and Final Plat for Hutchinson Downtown Redevelopment Plat No. 4 Applicant: City of Hutchinson PRELIMINARY AND FINAL PLAT FOR HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT NO.4 This plat will create several new lots in the area of the new Police Station. There are two blocks in this plat_ Block 1 lot 1 is the new Police Department Building and surrounding lot and lot 2 is the liquor Hutch and surrounding lot. Block 2 has one lot and an outlot. Lot 1 is the parking lot in between the Liquor Hutch and Ace Hardware and outlot A is the pond area between Jefferson St. and the former Family Video. Additionally, the Plat formally dedicates the street right-of- way for Jefferson St. NE. ' Indicates property described in this notice N FIRST AVE NE 71C ' zap 205 UNITA r ' ! ! ry l r- W 245 z y U) WASHINGTON AVE E a Q Preliminary and Final Plat Downtown Redevelopment Plat No. 4 Planning Commission — 11/21/23 Page 2 Existing Zoning: Property Location: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History Applicable Regulations: Preliminary and Final Plat: GENERAL INFORMATION C-3 Downtown Commercial 205 and 245 Washington Ave E Commercial/Institutional. Commercial Mixed Use Econo Foods and the Liquor Hutch were development in the early 1990s. Prior to that this area was industrial in nature. Sections 153.035 and] 53.050 of the City Code The proposed Hutchinson Downtown Redevelopment Plat No. 4 is a four -lot re -plat that creates four lots after the redevelopment of the area to accommodate the new Police Station (see attached plat drawings). All of the proposed lots meet the lot size requirements of their respective zoning districts. The Police Department and Liquor Hutch are each proposed to be on their own lot and an additional lot between the Liquor Hutch and Ace Hardware is proposed for parking at this time. The final lot is Outlot A between the Police Station and the former Family Video. All of the appropriate easements are in place, as are all utilities needed to serve this area. This Plat will also formalize the Jefferson St. NE extension and dedicate the needed right-of-way. There is also an alley being dedicated on the west side of the plat between Washington Ave. E and I" Ave. NE. All of these lots meet the required standards of the Hutchinson Zoning and Subdivision Ordinances. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (no preliminary plat required per 153.100) (b) Conforms to the design standards set forth in this chapter; Preliminary and Final Plat Downtown Redevelopment Plat No. 4 Planning Commission — 11/21/23 Page 3 (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Recommendation: Staff recommends approval of this request. If Planning Commission feels this Plat is acceptable the following conditions should be applied to the final plat approval: The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. PRELIMINARY PLAT " rn r;., ,,:;i, ;.......... T -for- CITY OF HUTCHINSON -of- THEHUTCHINSON DOWNTOWN REDEVELOPMENT PLAT NO. 4 R. T :. " � AVE-NuE NE: , 7,1 NORTH cxararc Sc LaF I NENERAL NOTES F. wmxuxmxuxeens,eucsoxswwxmwxx�o�,anen I O I \-� ------ ----- --- — — - IA- 1. E HA! F BLOCK 2 ik� k-- --- ------------- i amx T� BLOCK I LEGAL DESCRIPTION F-Am —Com PRELIMINARY COPY "'I F r a phim., G. n noon mm A SUNS, INC. L \4T,- Professional Land Surveyors ,Zr": T Li 6776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 T'j. (651)361-6200 F,.(651)361-8701 F--- — — — — — — — 2, -T— I HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT NO. 4 N i �j Vy F: AT -- — — — — — — — — — — — — — — — — — — — — — — — — — — 21 �mi ==Tr GRAPHIC SCALE LEGEND r*F- Q.- RHO a SONS INC, - Professional Land Surveyors NORTH F - — — — — — -T WA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A riTY ON PURPOSE. Resolution of Support for Local Road Improvement Plan (LRIP) - Roundabout at Agenda Item: Edmontron/Montreal Department: P Wx/Eng LICENSE SECTION Meeting Date: 11/28/2023 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: A safety study was conducted two years ago that recommended a Roundabout be placed at the intersection of Edmonton Ave and Montreal St. The Local Road Improvement Program Board announced grant money availability this Fall for eligible projects between 2024-2026. Staff have reviewed the Roundabout concept and feel this particular project, anticipated for 2025 on the 5-year Capital Improvement Plan, would be a good candidate for eligibility. As part of the application a Resolution of Support is required. Applications are due on December 8th. Please refer to the Roundabout concept that is included for reference. BOARD ACTION REQUESTED: Approval Resolution of Support for LRIP application. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15663 LOCAL ROAD IMPROVEMENT PLAN (LRIP) APPROVE SUBMITTAL OF GRANT APPLICATION WHEREAS, the City of Hutchinson, Minnesota (the "City") is making application for funding under the 2023 State of Minnesota Local Road Improvement Program (LRIP) grant in an amount of up to $1,500,000; and WHEREAS, the City is approving the project and pledging support to fund engineering, right of way, inspection and other non-LRIP eligible costs, as well as LRIP-eligible items in excess of the LRIP grant amount. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: that if the project is selected for funding, the City will ensure the project is completed in accordance with all applicable state and federal requirements. Resolution 15663 is hereby approved and adopted this 28th day of November, 2023. Mayor ATTEST: E - " ;," ii� .�► 'till " 4r' 1 � � SIV OF rr � • EDYdITDN AVE. l - - ' - - =� � jai- _• �. F • t� - J S � x f j 150071• rew Edmonton Ave./Montreal St. Flouae -� xxi raN...... is a»,Ye uA SEH .MN'N„0 DATE' Roundabout Concept N6 , 11 /18/2019 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 11/15/23 - 11/28/23 Check Issue Date Check Number Payee Description Amount 11/15/2023 113810 LAUINGER, GERALD Contracted R&M - Water/Sewer Lines 8,500.00 11/17/2023 113811 HART Payroll Report 10/29/23 - 11/11/23 478.51 11/17/2023 113812 LELS Union Dues Payroll Report 10/29/23 - 11/11/23 337.50 11/17/2023 113813 MNPEA Payroll Report 10/29/23 - 11/11/23 912.00 11/17/2023 113814 UNUM Life Insurance Payroll Report 10/29/23 - 11/11/23 906.95 11/17/2023 EFT EFTPS Payroll Report 10/29/23 - 11/11/23 76,240.64 11/17/2023 EFT Child Support Payroll Report 10/29/23 - 11/11/23 1,102.90 11/17/2023 EFT MN Dept of Revenue Payroll Report 10/29/23 - 11/11/23 14,514.33 11/17/2023 EFT Provident Life - Vol Ins Payroll Report 10/29/23 - 11/11/23 383.34 11/17/2023 EFT PERA Payroll Report 10/29/23 - 11/11/23 61,562.15 11/17/2023 EFT Further HSA Payroll Report 10/29/23 - 11/11/23 15,544.51 11/17/2023 EFT Mission Square Payroll Report 10/29/23 - 11/11/23 4,429.54 11/17/2023 EFT VOYA Payroll Report 10/29/23 - 11/11/23 460.00 11/17/2023 EFT MNDCP Payroll Report 10/29/23 - 11/11/23 325.00 11/28/2023 113815 AARP NOV AARP INSTRUCTION - SR CTR 290.00 11/28/2023 113816 ACE HARDWARE - 1315 REPAIR & MAINTENANCE SUPPLIES- MULTIPLE DEPTS 539.30 11/28/2023 113817 ACE HARDWARE - 1790 REPAIR & MAINTENANCE SUPPLIES- FIRE 158.95 11/28/2023 113818 ACE HARDWARE - 1825 REPAIR & MAINTENANCE SUPPLIES- POLICE 14.98 11/28/2023 113819 ADVANCED ENGINEERING & ENVIRONMENTA 2023 SCADASERVICES- WWTP 9,600.25 11/28/2023 113820 ALPHA TRAINING &TACTICS LLC UNIFORMS & PERSONAL EQUIP- POLICE 184.99 11/28/2023 113821 ALPHA WIRELESS SHIPPING FOR WARRANTY RADIO WORK- FIRE 15.00 11/28/2023 113822 ANCHOR PROMOTIONS WRISTBANDS, HELMETS, BADGES, CRAYONS- FIRE 1,607.48 11/28/2023 113823 APR HOME IMPV LOAN: HULS 5,050.00 11/28/2023 113824 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,683.15 11/28/2023 113825 AUTO VALUE - GLENCOE EQUIPMENT PARTS - HATS 712.98 11/28/2023 113826 AUTO-CHLOR SYSTEM DISHWASHER SERVICE - SR DINING 264.66 11/28/2023 113827 AUTUMN RIDGE LANDSCAPING INC NEW POLICE FACILITY THRU 11/1/23 FINAL PYMT 3,068.53 11/28/2023 113828 BCATRAINING EDUCATION TRAVEL/CONFERENCE - POLICE 75.00 11/28/2023 113829 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 3,440.56 11/28/2023 113830 BENEFIT EXTRAS INC COBRA ADMIN FEES 40.00 11/28/2023 113831 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 748.83 11/28/2023 113832 BRANDON TIRE CO CONTRACTED AUTOMOTIVE R&M - PARKS 31.00 11/28/2023 113833 BRAUN INTERTEC CORP ALLEY PROJECT-7787 948.00 11/28/2023 113834 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 21,613.12 11/28/2023 113835 BRETH-ZENZEN FIRE PROTECTION NEW POLICE FACILITY THRU 11/1/23 FINAL PYMT 7,064.50 11/28/2023 113836 BSN SPORTS LLC ALUM 3.5 SYSTEM W/O SLEEVES- REC 3,650.00 11/28/2023 113837 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 50,707.00 11/28/2023 113838 CARLOS CREEK WINERY COST OF GOODS SOLD - LIQUOR HUTCH 360.00 11/28/2023 113839 CARS ON PATROL SHOP LLC ENGINE, TANKER REPAIRS- FIRE 2,353.25 11/28/2023 113840 CENTER FOR ENERGY & ENVIRONMENT BURICH ARENA HVAC THRU 11/1/23 4,700.00 11/28/2023 113841 CENTRAL HYDRAULICS PVC STRAIN, COUPLERS, PARTS - PARKS 3,754.58 11/28/2023 113842 CENTRAL MCGOWAN OXYGEN & ACETYLENE - CREEKSIDE 166.41 11/28/2023 113843 CFS INTERIORS & FLOORING NEW POLICE FACILITY THRU 11/1/23 FINAL PYMT 45,606.25 11/28/2023 113844 CINTAS CORPORATION CONTRACTUAL R&M - MULTIPLE DEPTS 398.36 11/28/2023 113845 COLDSPRING GRAVESPLAQUE- CEMETERY 335.00 11/28/2023 113846 CONFITREK INC SOFTWARE & LICENSING - POLICE 2,100.00 11/28/2023 113847 COOL AIR MECHANICAL INC CONTRACTUAL R&M - ARENA 1,860.50 11/28/2023 113848 CORE & MAIN LP BASE STATION, METERS- MULTIPLE DEPTS 83,211.05 11/28/2023 113849 COUNTRYSIDE FLAGPOLE FLAGS - CITY CTR 140.00 11/28/2023 113850 CROW RIVER AUTO REPAIR CONTRACTED AUTOMOTIVE R&M - PARKS 553.78 11/28/2023 113851 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 46,878.00 11/28/2023 113852 DELL MARKETING LP 2023 HUC PC ORDER 18,277.10 11/28/2023 113853 DEMING CONSTRUCTION INC NEW POLICE FACILITY THRU 11/1/23 FINAL PYMT 57,285.30 11/28/2023 113854 DISPLAY SALES COMMUNITY IMPROVEMENT 2,537.00 11/28/2023 113855 DRIVERS LICENSE GUIDE CO INTERNATIONAL ID GUIDE - MV 37.50 11/28/2023 113856 DSC COMMUNICATIONS NEW MOTOROLA RADIO PROJECT- FIRE 2,054.00 11/28/2023 113857 EAST SIDE OIL COMPANIES FILTERS DISPOSAL, DIESEL-CREEKSIDE 1,381.07 11/28/2023 113858 EBERT CONSTRUCTION NEW POLICE FACILITY THRU 11/1/23 FINAL PYMT 22,608.40 11/28/2023 113859 ECOLAB PEST ELIMINATION CONTRACTUAL R&M - MULTIPLE DEPTS 312.61 11/28/2023 113860 EG RUD & SONS INC SURVEYING, EASEMENT PREP, FINAL PLAT- PD PROJ 7,884.00 11/28/2023 113861 EVERSTRONG CONSTRUCTION INC MULTI -BAY HANGAR CONST- AIRPORT 37,216.46 11/28/2023 113862 FARM -RITE EQUIPMENT PARTS & REPAIRS - MULTIPLE DEPTS 2,118.27 11/28/2023 1113863 1 FASTENAL COMPANY REPAIR & MAINTENANCE SUPPLIES - PARKS 155.13 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 11/15/23 - 11/28/23 Check Issue Date lCheck Number Payee Description Amount 11/28/2023 113864 FIRST ADVANTAGE LNS OCC HEALTH SOLU DRUG TESTING 100.02 11/28/2023 113865 FLAGSHIP RECREATION 2 6FT BENCHES - PW 3,792.00 11/28/2023 113866 FORESTEDGE WINERY COST OF GOODS SOLD - LIQUOR HUTCH 264.00 11/28/2023 113867 FORKLIFTS OF MINNESOTA INC FORKLIFT INSPECTION - WATER 275.67 11/28/2023 113868 FOSTER MECHANICAL CONTRACTUAL R&M - MULTIPLE DEPTS 3,674.54 11/28/2023 113869 FOTH INFRASTRUCTURE & ENVIRONMENT CASP DESIGN/CONSTTHRU 11/3 - CREEKSIDE 6,570.68 11/28/2023 113870 FRONTIER PRECISION INC TRIMBLE REPAIRS - ENG 810.00 11/28/2023 113871 FURTHER HSA/FSAADM FEES 347.70 11/28/2023 113872 FUZE LOGISTICS SERVICES USA INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 4,000.00 11/28/2023 113873 GALLS LLC UNIFORMS & PERSONAL EQUIP - FIRE 1,461.81 11/28/2023 113874 GRAINGER OPERATING SUPPLIES - LIBRARY 59.52 11/28/2023 113875 GRATKE, TIM REIMB: MWOA & MESERB MTGS - WWTP 309.12 11/28/2023 113876 GREEN EARTH LAWN CARE INC FALL APPLICATION - PARKS 707.15 11/28/2023 113877 HACH COMPANY LAB SUPPLIES - MULTIPLE DEPTS 2,628.20 11/28/2023 113878 HANSEN GRAVEL INC OPERATING SUPPLIES - ARENA 208.00 11/28/2023 113879 HAWKINS INC CHEMICAL & CHEMICAL PRODUCTS - WATER/WWTP 15,551.75 11/28/2023 113880 HAYDAY EXPRESS CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 900.00 11/28/2023 113881 HEALTHPARTNERS INC HEALTH INSURANCE PREMIUMS 120,439.30 11/28/2023 113882 HILLYARD/HUTCHINSON OPERATING SUPPLIES - MULTIPLEDEPTS 1,435.68 11/28/2023 113883 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 362.27 11/28/2023 113884 HUTCHINSON CO-OP FUEL & SERVICE - MULTIPLE DEPTS 18,134.27 11/28/2023 113885 HUTCHINSON HEALTH NEW HIRE PREEMPLOYMENT PHYSICAL- WWTP 243.00 11/28/2023 113886 HUTCHINSON HRA HOME IMPV LOAN: HULS 1,000.00 11/28/2023 113887 HUTCHINSON UTILITIES DAMAGED LGT 5TH/KOUWE - STREETS 2,907.00 11/28/2023 113888 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS - MULTIPLE DEPTS 190.46 11/28/2023 113889 HUTCHINSON WHOLESALE #1551 CLASSICAL SECTION B45 FOR SS VESSELS - CREEKSIDE 25.69 11/28/2023 113890 HUTCHINSON WHOLESALE #1552 REPAIR & MAINTENANCE SUPPLIES- PARKS 84.00 11/28/2023 113891 HUTCHINSON WHOLESALE #2520 PREM CAPSULES, ANTIFREEZE - FIRE 128.50 11/28/2023 113892 HYBA BASKETBALL HYBA REIMBURSEMENT- REC 35,362.85 11/28/2023 113893 INDUSTRIAL PNEUMATIC SYSTEMS COMPRESSOR OIL- WATER 789.55 11/28/2023 113894 INTEGRATED POWER SERVICES LLC COMPRESSOR MOTOR BEARINGS - WATER 882.27 11/28/2023 113895 JAUNICH, MATT REIMB: CGMC CONF - ADMIN 129.69 11/28/2023 113896 JAY MALONE MOTORS 2011 F150: REPAIR FENDER, FRONT DOOR - PARKS 1,337.63 11/28/2023 113897 JOANIE'S CATERING LLC BUFFET DINNER 1,852.96 11/28/2023 113898 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 30,689.72 11/28/2023 113899 JOHNSON CONTROLS FIRE PROTECTION LP CONTRACTUAL R&M - EV CTR 202.34 11/28/2023 113900 JP AUSTIN ASSOCIATES INC VERMICULITE - CREEKSIDE 19,003.40 11/28/2023 113901 KAMPSINC PALLETS-CREEKSIDE 3,120.00 11/28/2023 113902 KERI'SCLEANING & HANDYMAN SERVICES OCT CLEANING - MULTIPLE DEPTS 5,381.06 11/28/2023 113903 KOHLS SWEEPING SERVICE PAINT CURB @ DMV & LH 285.00 11/28/2023 113904 L & P SUPPLY CO PARTS & REPAIRS - MULTIPLE DEPTS 817.21 11/28/2023 113905 LENARZ, TROY PHOTOGRAPHY - REC 599.99 11/28/2023 113906 LOCATORS & SUPPLIES MARKING PAINT - WATER 471.85 11/28/2023 113907 MACMULLAN, ROSS TRAINING - POLICE 794.35 11/28/2023 113908 MARCO TECHNOLOGIES LLC NETWORKACCESS POINT, CONTRACTS- MULTIPLE DEPTS 1,376.75 11/28/2023 113909 MCLEOD COUNTY FIRE CHIEFS ASSN ANNUAL COUNTY ACTIVE 911 DUES 512.85 11/28/2023 113910 MCLEOD COUNTY HHW RECYCLING - WATERPARK 28.50 11/28/2023 113911 MCLEOD COUNTY RECORDER RESOLUTIONS - BLDG 204.00 11/28/2023 113912 MENARDS HUTCHINSON REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 774.75 11/28/2023 113913 MIDWEST FENCE & MFG FENCE REPAIR - PARKS 37,776.00 11/28/2023 113914 MINI BIFF RENTALS - MULTIPLE DEEPTS 363.80 11/28/2023 113915 MINNESOTA VALLEY TESTING LAB LAB RESULTS -WWTP 194.40 11/28/2023 113916 MN STATE FIRE CHIEFS ASSOCIATION ANNUAL FIRE CHIEFS CONF 1,625.00 11/28/2023 113917 MOLIN CONCRETE PRODUCTS CO NEW POLICE FACILITY THRU 11/1/23 FINAL PYMT 32,209.40 11/28/2023 113918 MORGAN CREEK VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 138.00 11/28/2023 113919 M-R SIGN SIGNS - PARKS 55.85 11/28/2023 113920 NILES, JIM REIMB: SAFETY GLOVES - LIQUOR HUTCH 30.00 11/28/2023 113921 NORTH AMERICAN SAFETY INC SAFETY SUPPLIES - PARKS 226.91 11/28/2023 113922 NORTH CENTRAL LABORATORIES LAB SUPPLIES - WWTP 77.60 11/28/2023 113923 NORTHERN SMOKE BBQ COST OF GOODS SOLD - LIQUOR HUTCH 120.00 11/28/2023 113924 ODP BUSINESS SOLUTIONS LLC IPHONE CHARGER, CALENDARS - STREETS 28.48 11/28/2023 113925 O'REILLYAUTO PARTS REPAIR & MAINTENANCE SUPPLIES- PARKS 141.52 11/28/2023 1113926 1 P.F. PETTIBONE & CO. CITY COUNCIL BOOK FOR MINUTES 266.95 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 11/15/23 - 11/28/23 Check Issue Date Check Number Payee Description Amount 11/28/2023 113927 PAAPE DISTRIBUTING COMPANY BURICH ARENA HVACTHRU 11/1/23 FINAL PYMT 1,773.25 11/28/2023 113928 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 3,990.33 11/28/2023 113929 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 2,439.20 11/28/2023 113930 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 24,414.16 11/28/2023 113931 PIETSCH CONSTRUCTION INC NEW POLICE FACILITY THRU 11/1/23 FINAL PYMT 21,509.00 11/28/2023 113932 PLUNKETTS PEST CONTROL 10/23 PEST CONTROL -ARENA 114.37 11/28/2023 113933 POSTMASTER POSTAGE - UB 1,790.00 11/28/2023 113934 PREMIUM WATERS OPERATING SUPPLIES - PARKS 73.74 11/28/2023 113935 QUALITY FLOW SYSTEMS CAMPBELL LN LS REHAB - WWTP 13,686.00 11/28/2023 113936 QUILL CORP DUES & SUBSCRIPTIONS - POLICE 69.99 11/28/2023 113937 RAHN PAINTING & CONTRACTING LLC NOV 2023 SNOW CONTRACT- MULTIPLE DEPTS 3,450.00 11/28/2023 113938 RATH, DARYL REIMB: STATE FIRE SCHOOL 15.09 11/28/2023 113939 REINDERS LIBRARY SQUARE HOLIDAY LIGHTS 1,685.16 11/28/2023 113940 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 5,354.24 11/28/2023 113941 REVIER WELDING NOV SERVICES - MULTIPLE DEPTS 4,730.50 11/28/2023 113942 RIDGEWATER COLLEGE TRAVEL/CONFERENCE EXPENSE - POLICE 1,518.75 11/28/2023 113943 RUNNING'S SUPPLY REPAIR & MAINTSUPPLIES - MULTIPLE DEPTS 80.43 11/28/2023 113944 S&STRUCKING LLC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 1,775.00 11/28/2023 113945 SAM'S TIRE SERVICE AUTOMOTIVE R&M - POLICE 639.12 11/28/2023 113946 SCHERER &SONS TRUCKING INC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 1,100.00 11/28/2023 113947 SCHUMANN, MIKE REIMB: MSFCACONF - FIRE 20.00 11/28/2023 113948 SHAW, KAREN SR CENTER INSTRUCTIONAL EXPENSE 210.00 11/28/2023 113949 SIMONSON LUMBER CO COMM CLOSER, DRIP CAP - MULTIPLE DEPTS 425.70 11/28/2023 113950 SITEONE LANDSCAPE SUPPLY BULLET EDGERS FOR FRONT SIGN - PARKS 22.87 11/28/2023 113951 SJM CONSTRUCTION LLC HANGAR REPAIR 1,076.20 11/28/2023 113952 SMALL LOT MN COST OF GOODS SOLD - LIQUOR HUTCH 1,592.58 11/28/2023 113953 SONUS INTERIORS INC NEW POLICE FACILITY THRU 11/1/23 FINAL PYMT 22,050.00 11/28/2023 113954 SCRENSEN'S SALES & RENTALS BED EDGER RENTAL FOR FRONT SIGN - CREEKSIDE 69.00 11/28/2023 113955 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 15,014.87 11/28/2023 113956 STANDARD PRINTING-N-MAILING PRINTER PAPER FOR PERMITS- BLDG 29.00 11/28/2023 113957 STAPLES ADVANTAGE OPERATING SUPPLIES- MULTIPLE DEPTS 564.47 11/28/2023 113958 STREICHER'S BADGES - FIRE 948.00 11/28/2023 113959 STURGES, JASON REIMB: FIRE CHIEFS CONF - FIRE 45.79 11/28/2023 113960 SUMMIT FIRE PROTECTION CONTRACTUAL R&M - MULTIPLE DEPTS 3,282.79 11/28/2023 113961 TRI COUNTY WATER BOTTLE WATER AND DELIVERY- REC BLDG 23.00 11/28/2023 113962 TRUE BRANDS LOYALTY PROGRAM REWARDADV/MARK- LIQUOR HUTCH 2,598.00 11/28/2023 113963 ULINE CHEMICAL & CHEMICAL PRODUCTS - PARKS 606.68 11/28/2023 113964 UNITED PACKAGING & DESIGN SHRINK WRAP ROLLS -LARGE - CREEKSIDE 23,712.00 11/28/2023 113965 UNUM LIFE INSURANCE CO OF AMERICA LIFE INSURANCE 2,959.19 11/28/2023 113966 VERHEY, A REIMB: GAS FOR TRUCK - CITY CTR 35.18 11/28/2023 113967 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 12,634.97 11/28/2023 113968 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 234.65 11/28/2023 113969 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 2,228.99 11/28/2023 113970 WALTER, JACINDA AUTO MIRROR REPAIR - STORM WATER 219.59 11/28/2023 113971 WECKMAN, JERROD REIMB: CONF - FIRE 16.71 11/28/2023 113972 WELCOME NEIGHBOR HUTCHINSON NEW RESIDENTVISITS- LIQUOR HUTCH 60.00 11/28/2023 113973 WEST CENTRAL SANITATION INC RESIDENTIAL REFUSE 52,418.44 11/28/2023 113974 WILSON'S NURSERY INC TREES - MULTIPLE DEPTS 262.00 11/28/2023 113975 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 1,887.55 11/28/2023 113976 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 1,126.05 Total - Check Register A: I I $ 1,242,553.23 Department Purchasing Card Activity - October 2023 Date Department Vendor Name Description Amount 10/6/2023 ADMIN USPS Shipping costs for HR Overnight Package 18.00 10/8/2023ADMIN MINNESOTA SAFETY COUNCIL OSHA Training for Kellie 225.00 10/20/2023 ADMIN BLUE NOTE Matt Lunch for City/CountyAdmin/Clerk Meeting 22.02 10/25/2023 ADMIN CGMC CGMC Fall Conference- Matt 175.00 10/1/2023 CREEKSIDE CIVIC CENTER RAMP Parking for UH Fall Market show 30.00 10/1/2023 CREEKSIDE TAP HOUSE B Kobow 9/28/23 dinner @ UH show 35.72 10/1/2023 CREEKSIDE HOTEL INDIGO ROCHESTER B Kobow hotel UH show 194.18 10/10/2023 CREEKSIDE SPS COMMERCE Sept 2023 SPSfees; UH & Bomgaars 244.96 10/12/2023 CREEKSIDE U OF M SOIL TEST LAB Soil samples for garden plot 54.00 10/29/2023 CREEKSIDE CASH WISE FOODS Coffee for breakroom 42.72 10/29/2023 CREEKSIDE CASH WISE FOODS Hot choc, coffee & filters for office 42.71 10/30/2023 CREEKSIDE AMAZON Markers & light bulb for truck scale 21.35 10/31/2023 CREEKSIDE AMAZON EAB certification rubber stamp 39.95 10/10/2023 EDA ACE HARDWARE - 1315 Batteries for thermostat 7.54 10/12/2023 EDA ALL MIGHTY MOVERS Witt relocation expense 3,400.00 10/17/2023 EDA CARIBOU COFFEE CO Beverages for H-R Roundtable meeting 38.72 10/18/2023 EDA CASH WISE FOODS Refreshments for H-R Roundtable meeting 13.99 10/19/2023 EDA JIMMY JOHNS Lunch for EDA Finance Team meeting 101.10 10/27/2023 EDA JIMMY'S PIZZA Lunch for EDA Board meeting 95.16 10/10/2023 FINANCE WM SUPERCENTER City Center - Soda for vending 85.26 10/11/2023 FINANCE AMAZON Fire - Emergency light with LED lamps 25.76 10/29/2023 FINANCE AMAZON City Center - pens 15.49 10/29/2023 FINANCE AMAZON DMV - "closed" sign for front window 67.80 10/30/2023 FINANCE AMAZON Admin - 2024 Planner 16.99 10/31/2023 FINANCE EZBUSINESS FEE Credit Card Service Fee 15.00 10/4/2023 FIRE CASH WISE FOODS kitchen supplies - no receipt 63.54 10/5/2023 FIRE JJS TECHNICAL SERVICES 02 sensor for gas meter 264.43 10/13/2023 FIRE CASH WISE FOODS water - no receipt 97.05 10/20/2023 FIRE LITTLE ANGIES CANTINA & GRILL MSFCA - Duluth Conf - dinner M. Schumann 19.10 10/20/2023 FIRE DULUTH ENTERTAINMENT CON MSFCA- DuluthConf- parking 10.00 10/22/2023 FIRE HOLIDAY INN MSFCA- Duluth Conf - hotel room RAbleson 409.48 10/22/2023 FIRE HOLIDAY INN MSFCA- Duluth Conf- hotel room J Sturges 614.22 10/22/2023 FIRE HOLIDAY INN MSFCA- Duluth Conf- hotel room B Vik 614.22 10/23/2023 FIRE KWIKTRIP MSFCA- Duluth Conf - fuel in Mora, command vehicle 42.50 10/24/2023 FIRE MIES OUTLAND INC Polaris Ranger - repairs 1/2 city 1/2 rural 2.67 10/24/2023 FIRE MIES OUTLAND INC Polaris Ranger - repairs 1/2 city 1/2 rural 2.66 10/24/2023 FIRE MIES OUTLAND INC Polaris Ranger- repairs 1/2 city 1/2 rural 377.40 10/24/2023 FIRE MIES OUTLAND INC Polaris Ranger- repairs 1/2 city 1/2 rural 377.40 10/9/2023 IT AMAZON Graphics card for scale PC 67.99 10/10/2023 IT AMAZON Mouse for Kdimler 24.56 10/11/2023 IT AMAZON USB to Serial adapter for Scale PC 32.01 10/12/2023 IT OEVEO Underdesk PC mount 63.90 10/12/2023 IT AMAZON Storage Containers Jbeck 27.99 10/12/2023 IT AMAZON Cabinet for front Conf Rm 159.98 10/13/2023 IT AMAZON Storage Containers Jbeck 27.99 10/15/2023 IT BESTBUY TV/Monitor for front Conf Rm 999.99 10/18/2023 IT AMAZON Desk phone stands 11.30 10/22/2023 IT AMAZON Monitor stand Casandra 99.89 10/25/2023 IT BESTBUY Web Cam Jharms 59.99 10/26/2023 IT AMAZON Power cable for front Conf Rm 9.69 10/29/2023 IT AMAZON Wireless mouse Jbeck 24.00 10/30/2023 IT MENARDS HUTCHINSON HDMI Cable for front Conf Rm 16.17 10/1/2023 LIQUOR HUTCH FACEBOOK FB advertising 19.99 10/1/2023 LIQUOR HUTCH MENARDS HUTCHINSON Cleaning supplies 92.25 10/2/2023 LIQUOR HUTCH CITY HIVE Online ordering/advertising 53.35 10/5/2023 LIQUOR HUTCH RITUAL ZERO PROOF NA Cocktail alternatives for resale 462.00 10/8/2023 LIQUOR HUTCH AMAZON Replacement emergency lights 204.95 10/9/2023 LIQUOR HUTCH AMAZON Replacement flashlights and batteries 139.00 10/13/2023 LIQUOR HUTCH AMAZON Vinyl shelf tag backers 75.46 10/16/2023 LIQUOR HUTCH RITE INC RITE software monthly fee 268.44 10/19/2023 LIQUOR HUTCH AMAZON store supply kleenex 26.15 10/19/2023 LIQUOR HUTCH AMAZON store supply paper plates 28.04 10/26/2023 LIQUOR HUTCH MENARDS HUTCHINSON Cleaning supplies and Ice Melt 92.18 10/27/20231 LIQUOR HUTCH IHARBOR FREIGHTTOOLS Maul/and level 1 17.24 Department Purchasing Card Activity - October 2023 Date Department Vendor Name Description Amount 10/5/2023 MOTOR VEHICLE MENARDS HUTCHINSON batteries and cloth cleaner for office chairs 49.04 10/1/2023 PARK & REC HOMES TO SUITES BY HILTON L. Neumann Hotel for MRPA Conference 163.58 10/5/2023 PARK & REC AMAZON Plastic Badge Holders 16.16 10/6/2023 PARK & REC AMAZON Sticky Notes 8.99 10/8/2023 PARK & REC WARDEN'S HOUSE MUSEUM Senior Trips - Let Warden's House Museum 270.00 10/10/2023 PARK & REC OUTDOOR MOTION Bike Fleet Project Supplies 58.00 10/10/2023 PARK & REC WAL-MART Popcorn 11.40 10/11/2023 PARK & REC WHENIWORK.COM Employee Scheduling Software 56.00 10/13/2023 PARK & REC RAINEDOUT Text Messages through Communication Software 10.00 10/29/2023 PARK & REC SIDEKICK THEATRE Senior Trips - Show Tickets for SideKick Theatre 2,156.00 10/31/2023 PARK & REC JAMPAPER.COM Card Stock for Senior Card Making 194.93 10/31/2023 PARK & REC OUTDOOR MOTION Bike Fleet Project Supplies 152.67 10/31/2023 PARK & REC OUTDOOR MOTION Bike Tire for Indoor Playground Bike 19.99 10/8/2023 PLANNING HILTON GARDEN INN conference hotel room - St Cloud 418.60 10/15/2023 PLANNING AMAZON height indicator for door 30.40 10/26/2023 PLANNING AMAZON floor mats 108.69 10/26/2023 PLANNING AMAZON flaps 54.97 10/29/2023 PLANNING AMERICAN PLANNING ASSN professional membership dues 724.00 10/2/2023 POLICE AMAZON Charging cords 9.99 10/2/2023 POLICE CHINOOK MEDICAL GEAR INC tourniquet pouches 121.50 10/6/2023 POLICE PHILIPS MEDICAL SYSTEMS defibsupplies - Event Center 48.75 10/6/2023 POLICE PHILIPSMEDICALSYSTEMS defibsupplies- Library 48.75 10/6/2023 POLICE PHILIPSMEDICALSYSTEMS defibsupplies- St.A's 48.75 10/6/2023 POLICE PHILIPSMEDICALSYSTEMS defibsupplies- Wastewater 113.75 10/6/2023 POLICE PHILIPS MEDICAL SYSTEMS defibsupplies - Water 113.75 10/13/2023 POLICE ARROWWOOD RESORT Schermann Training 129.86 10/15/2023 POLICE AMAZON Paper towels 46.74 10/15/2023 POLICE AMAZON Bins 104.94 10/17/2023 POLICE AMAZON Gloves 74.00 10/18/2023 POLICE AMAZON Curtain 15.48 10/20/2023 POLICE AMAZON Jump drives and dog tags 72.75 10/29/2023 POLICE PHILIPSMEDICALSYSTEMS Defib supplies 174.20 10/1/2023 PUBLIC WORKS MINNESOTA FALL MAINTENANCE EXPO JO Fall Expo Registration 270.00 10/3/2023 PUBLIC WORKS HOLIDAY INN TG Hotel for Central Section MWOA Meeting 271.73 10/3/2023 PUBLIC WORKS U OF M CONTLEARNING CM Construction Installer Recertification 130.00 10/3/2023 PUBLIC WORKS MINNESOTA STATE COLLEGES CM Recertifications 750.00 10/4/2023 PUBLIC WORKS AMAZON Emergency Lighting 166.26 10/4/2023 PUBLIC WORKS APWA APWA Management Book fro MS 110.00 10/4/2023 PUBLIC WORKS APWA APWA Management Book fro JO 110.00 10/4/2023 PUBLIC WORKS CASH WISE FOODS Legislative Bus Tour Snacks and Water 48.40 10/8/2023 PUBLIC WORKS NORTHERN TOOL Safety Gas Can 67.99 10/8/2023 PUBLIC WORKS APWA MS & JO Conference Registration 733.80 10/10/2023 PUBLIC WORKS KEYSTONE PEST SOLUTIONS Weed/Grass Killer for Solar Site 837.40 10/13/2023 PUBLIC WORKS AMAZON Lithium -Ion Replacement Battery & Charger 59.99 10/18/2023 PUBLIC WORKS FAA.GOV FAA Reimbursable Agreements 15,343.02 10/19/2023 PUBLIC WORKS MINNESOTA STATE COLLEGES KM Bituminous Street Inspector Recert 250.00 10/25/2023 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services - Total $147 73.50 10/25/2023 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services 73.50 10/29/2023 PUBLIC WORKS NEOTREKS Tablet Device Protection Plan and Subscription 108.00 10/29/2023 PUBLIC WORKS NEOTREKS Protection Plan and Subscription - Total $420 312.00 Total P-Cards: I I I$36,369.81 Fma HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE or Agenda Item: 3.2% Malt Liquor License/Tobacco License - Holiday Stationstores LLC Department; Administration LICENSE SECTION Meeting Date: 11/28/2023 Application Complete Yes Contact: M. Jaunich/M. Starke Agenda Item Type: Presenter: M. Jaunich/M. Starke Reviewed by Staff 7,(] Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION GF A GENDA ITEM: Gary Brant of Holiday Stationstores LLC, is a a retail corporation that recently took ownership of the Holiday Store located at 1015 Hwy 15 South. Mr. Brant/Holiday Stationstores LLC has submitted applications to sell off -sale 3.2% malt liquor and tobacco at the Holiday Store location. State law allows the governing body of a city or county to issue off -sale licenses for the sale of 3.2 percent malt liquor within their respective jurisdictions as well as to issue tobacco licenses. The police department has conducted a background investigation on the applicant and has found nothing that would preclude him or the organization from obtaining an off -sale 3.2% malt liquor license or tobacco license. Holiday Stationstores LLC's insurance information is on file with Administration. BOARD ACTION REQUESTED: Approve issuing off -sale 3.2% malt liquor license and tobacco license to Gary Brant of Holiday Stationstores LLC for the Holiday Store located at 1015 Hwy 15 South. Fiscal Impact: Funding Source; FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost; Funding Source: Remaining Cost: $ 0.00 Funding Source: Yrr N l 1 I Hassan Street Southeast Hutchinson, MN 55350 er)ni 5R7_5151/Fax:(3201234.4240 City of Hutchinson Application for License to Sell Tobacco at Retail A hicant Information Giiiary Brant — Applicant Name 700 East 3rd Street. AppwcantAddress Holiday Stationstore #2746542 Business Name 1016 Highway 15 South Address Contact: Sarah Willis og2aw Information if applicable) Holiday, Stationstores, LLC _ Corporate Name License Fee: 1� 75.00 o :eratin^ Year: S 12-379-9227 ext 1166 Applicant Phone Number Monticello, MN 55362 Ci • State zip 0 -587-5242. Business Phone Number Hutc nnson ___MN 66350 P 812-379-9227 ext 1166 Corporate Phone Number PO Box 347 Calumbu IN 47202 _ — — — — f City State Zip Corporate Address Gary Brant- VP of Operations Sarah Willis _ License Coordinator CEO Checklist — The following items need to be completed and/or attached in order for the application to be processed: Application fee paid in full (check or money order): Xes ❑ no A, L licationcomAeted in full and si._ led: X es ❑ no - _ _ I hereby certify that I have completely filled out the entire above application, together and that the application is true, correct, and accurate 9/30/2023 l ' store of Applicant Date Si 8n f Gat Brant - _ VP of Operations Print Name Title NOTE: No application will be forwarded to the City Council unless received two weeks prior to the regular Council meeting, jilted out in completion, and fee payment is attached Internal Use Only — Building: ,approved ❑ Notes: _ Fire O approved ❑ denied Notes: Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: JtLjmsWAR9C"-&qbb—.d- `J.vf l l l Nassen Strpst Southeast Ilutchinson. MN 55350 3201587-5151/F1W: (320)234-4240 off -Sale Fee: $300-00 City of Hutchinson APPLICATION FOR 3.2 MALT LIQUOR LICENSE - OFF SALE In provisions of the City of Hutchinson Municipal Code Chapter 112 All applications must be received at least two weeks before City Council Meeting in order to be considered Business Ittforimation' _ Holiday Stationstore #2746542 Business Name 1016Hwy15S -- Business Address _ M1 Gas station convenience T�' oABusiness Hutchinson Phone Number MN 55350 Citp State/.ip Co orate Information ; applicable) Holiday Stationstores, LLC_ 812-379-9227 ext 1166 -- _ Corporation NamePhone ,'N,tunher PO Box 347 Columbus IN 47202 t'grporaao—n Address __ C;tv _ State Z; Offtcer(s)/Owae (s) of the Business i(neces ; l;st actdtr;wra/ nun Circle _Kt — Name Gary Brant W Name ` Kathleen Cunnington _ Name — Member Title VP of Operations Title President Titre Checklist The following items need to be completed and/or attached in order for the application to be processed: Certificate of insurance (made out in the name of the City of Hutchinson) Al yes 0 no Application fee paid in full (check or money order): X yes Cl no Application completed in full and signed by authorized officer. fW yes ❑ no lire above listed business hereby applies for a license fttr the term of one year to sell IN ORIGINAL PACKAGES ONLY, 3.2 MALT LIQUORS, as the same are defined by law. FQr consumption "OFF" those certain premises in the City of I#utchinson described above at which place said applicant operates the business listed above and to that end represents and state as follows: That said applicant is a citizen of the United States. of good moral character and repute; and has attained the age of 21 years; that he/she is proprietor of this establishment for which the license will be issued if this application is granted. That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto. which are hereby made a part hereof, and hereby agrees to observe and obey the same. Cny 011iutdiuraon ApplILVIlonfor12 Malt UQUor ! eemr - Off -Sole Page 2 of 2 Each Applicant further states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to make application for a Federal Retail Dealer's special tax stamp for the sale of intoxicating liquor- 1 declare that the information I have provided on this application is truthful, and 1 authorize the City of Hutchinson to investigate the information submitted. Signature of aulhori:ed Officer o%organization 9/29/2023 Date '�—Intem�al Use Only -- — _ ' police q] approved ❑ denied Notes: 1 b- �Q- I Date WA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A riTY ON PURPOSE. Public Hearing for 2024 Street Improvement Projects (L1/P23-06, 24-01, 24-02, Agenda Item: 24-03, 24-04, 24-05, 24-06 & 24-07) Department: PW/Eng LICENSE SECTION Meeting Date: 11/28/2023 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff will be administering a Public Hearing for the 2024 Street Improvement projects. Attached for your reference are the the project meeting notice, project area map and project engineering report document with the current costs/funding estimations. Following a brief project overview by City staff and possible public comments, staff will request that the City Council move forward with the final preparation/approval of project plans/specifications and the ordering of the advertisement for bids as referenced within the attached Resolutions. The scheduled bid opening date is Tuesday, February 6th (1.00 PM). BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15659 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 1/PROJECT NO. 23-06, 24-01, 24-02, 24-03, 24-04, 24-05, 24-06 & 24-07 WHEREAS, a resolution of the City Council adopted the 24th day of October 2023, fixed a date for a Council Hearing on the following improvements: 2024 Street Improvements Projects: 23-06 Uptown Grand Sewer Realignment (Glen Street NW from 1st Avenue NW to the dead end) 1st Avenue NW (Glen Street NW to Franklin Street NW) and Franklin Street NW (1st Avenue NW to 2nd Avenue NW) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, storm sewer, restoration and appurtenances. 24-01 Franklin Street (5th Avenue to Washington Avenue) Partial reconstruction of street, including partial curb and gutter replacement, misc. storm sewer repairs restoration and appurtenances. 24-02 Oakland Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street (Oakland Avenue SE North to Dead End of Main Street) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, misc. storm sewer repairs, restoration and appurtenances. 24-03 Washington Ave W (Franklin Street to Main Street) and Franklin Street NW (Washington Avenue to 1st Avenue NW) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, restoration and appurtenances. 24-04 Uptown Grand SW Pond and Bank Stabilization Construction of stormwater pond by grading and excavation, storm sewer, landscaping, restoration and appurtenances. Bank stabilization on Otter Lake by installation of riprap, restoration and appurtenances. 24-05 Michael Court NW (North High Drive to dead end of Michael Court NW) Construction of new street, water main, sanitary sewer, storm sewer, restoration and appurtenances. 24-06 Washington Avenue W (Lynn Road SW to Franklin Street SW) Mill and overlay, restoration and appurtenances. 24-07 Fire Department Parking Lot (adjacent to alley #55) New parking lot construction, bituminous surfacing, curb and gutter, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the resolution adopted the 24th day of October 2023. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Justin Black is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 28th day of November 2023. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 15660 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 1/PROJECT NO. 23-06, 24-01, 24-02, 24-03, 24-04, 24-05, 24-06 & 24-07 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications for the following described improvement: 2024 Street Improvements Projects: 23-06 Uptown Grand Sewer Realignment (Glen Street NW from 1 st Avenue NW to the dead end) 1st Avenue NW (Glen Street NW to Franklin Street NW) and Franklin Street NW (1st Avenue NW to 2nd Avenue NW) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, storm sewer, restoration and appurtenances. 24-01 Franklin Street (5th Avenue to Washington Avenue) Partial reconstruction of street, including partial curb and gutter replacement, misc. storm sewer repairs restoration and appurtenances. 24-02 Oakland Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street (Oakland Avenue SE North to Dead End of Main Street) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, misc. storm sewer repairs, restoration and appurtenances. 24-03 Washington Ave W (Franklin Street to Main Street) and Franklin Street NW (Washington Avenue to 1st Avenue NW) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, restoration and appurtenances. 24-04 Uptown Grand SW Pond and Bank Stabilization Construction of stormwater pond by grading and excavation, storm sewer, landscaping, restoration and appurtenances. Bank stabilization on Otter Lake by installation of riprap, restoration and appurtenances. 24-05 Michael Court NW (North High Drive to dead end of Michael Court NW) Construction of new street, water main, sanitary sewer, storm sewer, restoration and appurtenances. 24-06 Washington Avenue W (Lynn Road SW to Franklin Street SW) Mill and overlay, restoration and appurtenances. 24-07 Fire Department Parking Lot (adjacent to alley #55) New parking lot construction, bituminous surfacing, curb and gutter, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 1:00 pm on Tuesday, February 6th, 2024, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 5:30 pm on Tuesday, February 27th 2024 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 28th day of November 2023. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO.8524 ADVERTISEMENT FOR BIDS LETTING NO. 1/PROJECT NO. 23-06, 24-01, 24-02, 24-03, 24-04, 24-05, 24-06 & 24-07 TO WHOM IT MAY CONCERN: Hutchinson, Minnesota Dated:11/28/2023 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Hutchinson City Center, Engineering Office,111 Hassan St SE, Hutchinson MN, until 1:00 pm on Tuesday, February 6, 2024, for the making of the following described local improvement: LETTING NO. 1/PROJECT NO. 23-06, 24-01, 24-02, 24-03, 24-04, 24-05, 24-06 & 24-07: 2024 Street Improvements Projects: 23-06 Uptown Grand Sewer Realignment (Glen Street NW from 1st Avenue NW to the dead end) 1st Avenue NW (Glen Street NW to Franklin Street NW) and Franklin Street NW (1st Avenue NW to 2nd Avenue NW) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, storm sewer, restoration and appurtenances. 24-01 Franklin Street (5th Avenue to Washington Avenue) Partial reconstruction of street, including partial curb and gutter replacement, misc. storm sewer repairs restoration and appurtenances. 24-02 Oakland Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street (Oakland Avenue SE North to Dead End of Main Street) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, misc. storm sewer repairs, restoration and appurtenances. 24-03 Washington Ave W (Franklin Street to Main Street) and Franklin Street NW (Washington Avenue to 1st Avenue NW) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, restoration and appurtenances. 24-04 Uptown Grand SW Pond and Bank Stabilization Construction of stormwater pond by grading and excavation, storm sewer, landscaping, restoration and appurtenances. Bank stabilization on Otter Lake by installation of riprap, restoration and appurtenances. 24-05 Michael Court NW (North High Drive to dead end of Michael Court NW) Construction of new street, water main, sanitary sewer, storm sewer, restoration and appurtenances. 24-06 Washington Avenue W (Lynn Road SW to Franklin Street SW) Mill and overlay, restoration and appurtenances. 24-07 Fire Department Parking Lot (adjacent to alley #55) New parking lot construction, bituminous surfacing, curb and gutter, restoration and appurtenances, and all in accordance with the Plans and Specifications on file in the Engineering Office. Immediately following expiration of the time for receiving bids, the City Administrator and/or Director of Public Works/City Engineer will publicly open bids, in the Council Chambers at the Hutchinson City Center. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, February 27th, 2024 in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: ITEM Excavation Mill Bituminous Surface Full Depth Reclamation Concrete Curb and Gutter PVC Pipe Sewer Pavement Markings Lighting Bituminous Paving RC Pipe Sewer Watermain PVC UNIT QUANTITY CU YD 4684 SQ YD 6335 SQ YD 20700 LI N FT 2070 LI N FT 1330 LI N FT 2500 LUMP SUM 1 SQ YD 30700 LI N FT 450 LI N FT 660 All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid. Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper. Plans and Specifications are expected to be available 01/18/2024 Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $40.00 by inputting Quest project #8421569 on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632-or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN or purchase the paper set of the bidding documents from the City of Hutchinson. Any bids submitted by contractors not on the Plan Holder List will not be considered at the time for opening of bids and will be returned to the contractor. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matthew Jaunich, City Administrator PUBLISH IN HUTCHINSON LEADER ON WEDNESDAY, JANUARY 17TH, 2024 AND WEDNESDAY, JANUARY 24TH, 2024. PUBLISH IN FINANCE & COMMERCE ON WEDNESDAY, JANUARY 17TH, 2024 AND WEDNESDAY, JANUARY 24TH, 2024. HUTCNINSON A ClrT ON PURPOSE City Improvement Promect Notice LETTING NO. 1 /PROJECT NO. 23-06, 24-01 , 24- 02, 24-03, 24-04, 24-05, 24-06 & 24-07 L1/P23-06 Uptown Grand Sewer Realignment (Glen Street NW from 1st Avenue NW to the dead end) 1st Avenue NW (Glen Street NW to Franklin Street NW) and Franklin Street NW (1st Avenue NW to 2nd Avenue NW) L1/P24-01 Franklin Street (5th Avenue to Washington Avenue) L1/P24-02 Oakland Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street (Oakland Avenue SE North to Dead End of Main Street) L1/P24-03 Washington Ave W (Franklin Street to Main Street) and Franklin Street NW (Washington Avenue to 1st Avenue NW) L1/P24-04 Uptown Grand SW Pond and Bank Stabilization L1/P24-05 Michael Court NW (North High Drive to dead end of Michael Court NW) L1/P24-06 Washington Avenue W (Lynn Road SW to Franklin Street SW) L1/P24-07 Fire Department Parking Lot (adjacent to alley #55) Informational meeting Tuesday, November 21, 2023 5:00 p.m. City Center, 111 Hassan St SE, Hutchinson, MN 55350 1 PROPOSED STREET IMPROVEMENTS • 23-06 Uptown Grand Sewer Realignment, 1st Avenue NW and Franklin Street NW includes a partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, storm sewer, and restoration. • 24-01 Franklin Street includes a partial reconstruction of street, including partial curb and gutter replacement, misc. storm sewer repairs and restoration. • 24-02 Oakland Avenue SE and Main Street includes partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, misc. storm sewer repairs, and restoration. • 24-03 Washington Ave W and Franklin Street NW includes partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, and restoration. • 24-04 Uptown Grand SW Pond and Bank Stabilization includes construction of stormwater pond by grading and excavation, storm sewer, landscaping, and restoration as well as bank stabilization on Otter Lake by installation of riprap, and restoration. • 24-05 Michael Court NW includes construction of new street, water main, sanitary sewer, storm sewer, and restoration. • 24-06 Washington Avenue W includes a mill and overlay and restoration. • 24-07 Fire Department Parking Lot (adjacent to Alley #55) includes new parking lot construction, bituminous surfacing, curb and gutter, and restoration. The street adjacent to your property has been identified as part of this project. A process of approving the project will be take place over the upcoming months. Actual approval for this project will depend upon funding limitations and action taken by the City Council. PROJECT COSTS & FUNDING The project cost estimate is $4.5 million, which includes amounts for construction, engineering, administration, geotechnical testing and street lighting materials. Funding for this project would be a combination of City utility funds, funds from issuing an improvement bond and funds from special assessments to abutting properties. ASSESSMENTS The City proposes to assess abutting properties a small portion of the total project cost. In accordance with the City's Assessment Policy and Fee Schedule, estimated assessment amounts have been calculated for each abutting property. At this early stage in the project's development, however, estimated assessments are subject to change. 2 Proposed Assessment Rates (per City Assessment Policy & Fee Schedule) Total street construct/reconstruct (curb, storm, water & sewer) $94.50/adjusted frontage foot Partial street reconstruction (curb, storm, water or sewer) $85.50/adjusted frontage foot Partial street reconstruction (curb & storm) $73.00/adjusted frontage foot Street rehabilitation (up to 15% curb, no utilities) $56.50/adjusted frontage foot Mill/overlay (minor curb repair, street surface only) $32.00/adjusted frontage foot Water service lateral $3,375.00/ea. Sewer service lateral $3,375.00/ea. Estimated Total Assessment for Typical City Lot (66' width) *EXAMPLE only o Partial street reconstruction (curb, storm, water or sewer): 66 LF x $85.50/aff = $5,643.00 ■ Notes: 0 1. Methods used and amounts of estimated assessments are subject to change. 0 2. Assessments are allocated to properties over a 10-year term, with the interest rate estimated at between 4% and 6%. There are options for paying assessments upfront. Certain property owners maybe eligible to defer their assessment. This will depend upon their age, a defined disability situation and/or military service status, as outlined within Minnesota Statutes and City Policy. Additional information regarding assessments is available from the City's Finance Department, City Center, 111 Hassan St SE. MEETINGS. HEARINGS & PROCESS This City Improvement Project Notice and the informational meeting on November 21 are usually the first step in the process. At the informational meeting, City staff will make a short presentation of the project and be available the rest of the time to answer questions and address concerns. If you cannot make it to the informational meeting, please contact us with your questions and concerns. If necessary, City staff can meet with you individually, either at City Center or at your property. There are two formal hearings that will take place at a later time, including: Improvement Hearing The first official hearing, the Improvement Hearing, is currently scheduled for the City Council meeting on November 28, 2023, at 6:30 p.m. The hearing includes a formal presentation of the proposed project to the City Council. This meeting will be televised. Time for public input is included and your comments are welcomed. If you contact us beforehand with questions or concerns, those will be reported to the City Council at the hearing. Any written comments you provide, either by letter or email, prior to November 28, will also be provided to the City Council at the scheduled hearing. This hearing does not mean that the project will be constructed. This hearing is the point at which the City Council makes a formal decision whether to have City staff move to the next step of completing the plans & specifications and soliciting bids for construction of the project. Assessment Hearing A second official hearing, the Assessment Hearing, would be called for after bids are received (most likely at a regular City Council meeting in late February or early March, 2024). City staff prepares actual assessment amounts for each property and mails them out in advance of the meeting. The assessment hearing provides property owners an opportunity to comment on the merits of both the project and the proposed assessments. The City Council will consider any questions, thoughts and concerns regarding the project or associated assessments. The City Council will then decide whether to award a project contract. Property owners may formally contest an assessment by providing a written and signed objection letter. The objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This action allows the property owner to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. SCHEDULE & CONSTRUCTION ITEMS Construction is anticipated to start in the spring of 2024. During construction, there would be times when access to your property is restricted. At other times, access may be somewhat limited. The project, except perhaps for the final roadway paving, should be completed at some point in the fall of 2024 if weather conditions permit. The plan is for construction to be substantially complete by the time school starts next fall. CONTACT INFORMATION Please feel free to contact Mike Stifter, Public Works Director, at 320-234-4212 or by email at mstifter@hutchinsommn.gov if you have any questions or concerns you would like addressed. Please let us know if you would like to provide written feedback. We look forward to administering a successful project process with you. Thank you for your time and consideration! 4 z ID CSAH 12 101 NORTH HIGH DRIVE HUTCHINSON PUBLIC WORKS AND ENGINEERING City of Hutchinson Public Works Department Engineering 111 Hassan St SE Hutchinson, MN 55350 FEASIBILITY STUDY & ENGINEERING REPORT DATE: October 25, 2022 TO: Honorable Mayor & City Council members FROM: Justin Black, City Engineer PROJECT: 2024 Street Improvement Projects Having studied the following proposed improvement, Public Works staff finds that the proposed project is feasible and recommend that it be constructed: Ll/P23-06 Uptown Grand Sewer Realignment (Glen Street NW from 1st Avenue NW to the dead end) 1st Avenue NW (Glen Street NW to Franklin Street NW) and Franklin Street NW (1st Avenue NW to 2nd Avenue NW) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, storm sewer, restoration and appurtenances. Ll/P24-01 Franklin Street (5th Avenue to Washington Avenue) Partial reconstruction of street, including partial curb and gutter replacement, misc. storm sewer repairs restoration and appurtenances. Ll/P24-02 Oakland Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street (Oakland Avenue SE North to Dead End of Main Street) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, misc. storm sewer repairs, restoration and appurtenances. Ll/P24-03 Washington Ave W (Franklin Street to Main Street) and Franklin Street NW (Washington Avenue to 1st Avenue NW) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, restoration and appurtenances. Ll/P24-04 Uptown Grand SW Pond and Bank Stabilization Construction of stormwater pond by grading and excavation, storm sewer, landscaping, restoration and appurtenances. Bank stabilization on Otter Lake by installation of riprap, restoration and appurtenances. Ll/P24-05 Michael Court NW (North High Drive to dead end of Michael Court NW) Construction of new street, water main, sanitary sewer, storm sewer, restoration and appurtenances. Ll/P24-06 Washington Avenue W (Lynn Road SW to Franklin Street SW) Mill and overlay, restoration and appurtenances. Ll/P24-07 Fire Department Parking Lot (adjacent to alley #55) New parking lot construction, bituminous surfacing, curb and gutter, restoration and appurtenances. ESTIMATED COSTS TOTAL Construction Cost $ 3,865,985 Engineering and administration 437,300 Consulting engineering 193,300 TOTAL ESTIMATED COSTS $ 4,496,585 ESTIMATED FUNDING TOTAL Assessments $ 615,224 City Funding 691,894 City - GO Improvement Bonds 2,375,989 City - Water Funds 247,358 City - Wastewater Funds 271,882 City - Stormwater Funds 213,238 Check 81,000 TOTAL ESTIMATED FUNDING $ 4,496,585 KA s� HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consider a second reading and adoption of Ordinance 23-844 - An Agenda Item: Ordinance Amending Chapter 72 - Parking Regulations Department: Administration LICENSE SECTION Meeting Date: 11/28/2023 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Unfinished Business 0 Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Councilmember Tim Burley has requested consideration for an ordinance to amend Chapter 72 of our City Code that deals with parking regulations. Current code notes that "it is unlawful for any person to stop, park or leave standing any vehicle upon any street for a continuous period in excess of 24 hours". The proposed ordinance would change the "24 hours" to 72 hours. There have been no changes to the ordinance since its first reading. BOARD ACTION REQUESTED: Consider a second reading and adoption of the ordinance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Publication No. ORDINANCE 23-844 AN ORDINANCE AMENDING CHAPTER 72 OF THE HUTCHINSON CITY CODE — PARKING REGULATIONS The City Council hereby ordains that Section 72.04 of the City Code is hereby amended to read as follows: § 72.04 TIME -LIMITED PARKING. Parking on streets shall be limited as follows. (A) It is unlawful for any person to stop, park or leave standing any vehicle upon any street for a continuous period in excess of -2-4 72 hours. (B) (1) The Chief of Police may, when authorized by resolution of the Council, designate certain streets, blocks or portions of streets or blocks as prohibited parking zones, or five-minute, ten-minute, 15-minute, 30-minute, one -hour, two-hour, four-hour, six -hour, eight - hour or morning or afternoon rush hour limited parking zones, and shall mark by appropriate signs any zones so established. (2) These zones shall be established whenever necessary for the convenience of the public or to minimize traffic hazards and preserve a free flow of traffic. (3) It is unlawful for any person to stop, park or leave standing any vehicle in a prohibited parking zone, for a period of time in excess of the signposted limitation, or during signposted hours of prohibited parking. (2004 Code, § 72.04) Penalty, see § 10.99 ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS DAY OF . 2023 Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor FBI HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON FURPOSE. Tobacco License - Hutch Tobacco Agenda Item: Department; Administration LICENSE SECTION Meeting Date: 11/28/2023 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff F/1 New Business Time Requested (Minutes): 2 License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Jehad Mishal is acquiring Hutch Tobacco located at 725 Baltimore Avenue SW. As part of that acquisition, Mr. Mishal has submitted a tobacco license due to the new ownership. The Hutchinson Police Department has conducted a background investigation on the applicant and has found nothing that would preclude Mr. Mishal, on behalf of Hutch Tobacco, from being eligible for a license_ BOARD ACTION REQUESTED, Approve issuing tobacco license to Jehad Mishal of Hutch Tobacco located at 725 Baltimore Avenue SW Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ D.0Q Funding Source: NIA HTCHINSON A crrY ON PURP( 5E, 111 Hassan Street Sbutheast Hutchinson, MN 55350 (320)587-5151 Fax: (320) 234-4240 City of Hutchinson Application for License to Sell Tobacco at Retail (Under Ordinance No. 113) :plicant Information JEHAD M A MISHAL Applicant Name (First, Middle & Last) 2192 ACORN RD ROSEVILLE AmWicant Address I Business Information HUTCH TOBACCO DBA Has a Certificate ofAssumed ,Name been file with the Secretary of State's Off yesZJ no License Fee: $175.00 Investigation Fee:_ Operating Year: 104 (651) 366-1563 Applicant Phone Number MN 55113 State Zin (320) 455-9021 Business Phone Number If Yes, what is the assumed name? HUTCH TOBACCO CIGAR & E-CIGS INC 725 BALTIMORE AVE SW HUTCHINSON Address ADAM MISHAL Contact City MN 55113 State Zip Corporate Information (if a livable ) Corporate Name Corporate Phone Number Corporate Address City State Zip CEO License Coordinator *Please not0i Cih, of Hutchinson o 'ehan e qf ownership within 30 days pf change. The following items need to be completed and/or attached in order for the application to be processed: Application fee paid in full (check or money order): ® yes ❑ no Application completed in full and signed: idles ❑ no Grounds for Denial 1) The applicant is under the age of 18 years; 2) The applicant has been convicted within the past five years of any violation of a federal, state or local law, ordinance provision or other regulation relating to tobacco or tobacco products or tobacco -related devices; 3) The applicant has had a license to sell tobacco, tobacco products or tobacco -related devices revoked within the preceding 12 months of that date of application; 4) The applicant fails to provide any information required on the application, or provides false or misleading information; or 5) The applicant is prohibited by federal, state or local law, ordinance or other regulation, from holding this type of a license. H:Licenses/Applications'robacco.doc City of Hutchinson Application for License to Sell Tobacco at Retail Page 2 of 3 I hereby certify that i have completely filled out the entire above application and that the application is true, correct, and accurate. Signature of Applicant Date JEHAD MISHAL Print Name OWNER Title NOTE. No application will be forwarded to the City Council unless received two weeks prior to the regular Council meeting filled out in completion, and fee payment is attached Internal Use Only Background Check Completed City Council ❑ approved ❑ denied Notes: RLicenses'Applicationsrrobacco. doe HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration to Rezone a property from IIC zoning district to R-3 zoning district Agenda Item: located at 845 Hwy 7 W (north 175 feet). Department: Planning LICENSE SECTION Meeting pate: 11/28/2023 Application Complete NIA Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION GFAGENDA ITEM: BAR Properties has applied for a rezoning of the south third of 845 Hwy 7 W. The applicant has applied to rezone the property to R-3 Medium High Density Residential from IIC Industrial/Commercia#. All of the adjacent single-family homes are zoned R-3 and the new lots created will be very similar to the existing single-family homes. Nobody from the Public spoke regarding this request. The Planning Commission did not have any questions regarding this request. The Planning Commission voted unanimously (4-0) to recommend approval of the requested rezoning. BOARD ACTION REQUESTED: Approval of 1st reading of ordinance for rezoning. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ o.00 Funding Source: NIA PUBLICATION NO. ORDINANCE NO. 23-845 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT BLOCK 1, LOTS 1 THROUGH 3 BAR PROPERTIES PLAT AS REQUESTED BY BAR PROPERTIES, LLC, PROPERTY OWNER. THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from 11C (Industrial/Cornmercial District) to R-3 (Medium -High Density Residential District). Section 2. That the property to be rezoned to R-3 is described as follows: That part of the following described property: Lots 1-3, Block 1, BAR Properties. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 12th day of December, 2023. ATTEST: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Bochum, AICP Date: November 15, 2023 for November 21, 2023, Planning Commission Meeting Application: Consideration of a Rezoning for BAR Properties Applicant: Brent Reiner, BAR Properties REZONING BAR Properties has applied for a rezoning of the south third of 845 Hwy 7 W. The applicant has applied to rezone the property to R-3 Medium High Density Residential from IIC IndustriaUCommercial. All of the adjacent single-family homes are zoned R-3 and the new lots created will be very similar to the existing single-family homes. -4 1 I - " Indicates property described in this notice 0 TEXAS AVENUE NW '� t 845 �RL}�1K HWY 7 W Preliminary and Final Plat BAR Properties Rezoning Planning Commission — 10/17/23 Page 2 Existing Zoning: Property Location: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: GENERAL INFORMATION I/C Industrial/Commercial District 845 Hwy 7 W Commercial Commercial and Residential Commercial Zoning History: The original building was built in the 1960s. Property was previously the shop and contractors yard for E&T Contracting. CUP was issued for Car Sales in September 2023 and in October 2023 the lot was re -platted. Applicable Regulations: Sections 154.173 of the City Code Rezoning Consideration: In considering a rezoning request, the Planning Commission should review the proposed rezoning for consistency with the surrounding area, City Plans and the purpose of the Zoning Ordinance. The area to the south of the subject property is zoned IIC, the areas to the north and cast arc zoned R-3 residential and the area to the west is zoned R-4 residential. The general character of this area is residcntial in nature. Staff understands that the homes built on these lots will be very similar in nature to the single-family homes within the area. Staff doesn't believe this rezoning request will change the character of the existing area, and in fact would be complimentary to the existing uses in this area. Staff Recommendations: Staff recommends rezoning the property from IIC to R-3 for the reasons noted above. Staff recommends approval of the request with the following findings and recommendations - The rezoning is consistent with the character of the surrounding area. The property to the north and east is already zoned R-3. The property to the west is zoned R-4. 4. The property is proposed to be developed as single-family homes. Rezoning would allow the proposed use to be developed as residential homes. 5. Staff believes R-3 zoning is the highest and best use for the subject property. BAR PROPERTIES AVENUE NORTH 2 --------------- gm 22 1.0 rc- Professional Land Surveyors 9a HUTCHINSON CITY COUNCIL HUTCHINji.oj Request for Board Action A CITY ON PURPOSE_ Temporarily Suspend Ordinance 93.41 (Animal Keeping Restrictions) from May 1, Agenda Item: 2024 through July 31, 2024. Department: PRCE LICENSE SECTION Meeting Date: 11/28/2023 Application Complete N/A Contact: Lynn Neumann Agenda Item Type: Presenter: Lynn Neumann Reviewed by Staff ❑� New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Hutchinson PRCE has been working with"Goats on the Go" to perform targeted grazing in Roberts Park, Riverside Park and Miller Woods Park. Targeted grazing for invasive species management in public parks is an eco-friendly and sustainable approach that leverages the natural behavior of livestock to control the spread of invasive plants. Here are some benefits and considerations associated with using targeted grazing for invasive species management in public parks: Biological Control: Grazing animals, such as goats or sheep, can target specific invasive plant species, consuming and suppressing their growth. This provides a natural and biological control method for invasive vegetation. Precision and Selectivity: Grazing animals are selective feeders, often preferring certain plant species over others. This allows for targeted removal of invasive plants without affecting non-invasive or desirable vegetation. Reduced Chemical Use: Targeted grazing can help reduce the reliance on chemical herbicides for invasive species control. This aligns with the principles of organic and sustainable land management. Soil Health Improvement: Grazing animals can enhance soil health through their natural behaviors, such as trampling and nutrient cycling. Improved soil health can benefit the growth of native vegetation and hinder the resurgence of invasive species. Community Engagement: The presence of grazing animals in public parks can attract public attention and engagement. This can be an educational opportunity to raise awareness about invasive species and the benefits of targeted grazing. Below are the estimates for the number of goats and the number of days in each park. There may be some variability depending on weather and grazing goals at each park. Riverside park (1.25 acres): 40-50 goats about 5-7 days of grazing Roberts park (10 acres): 125-150 goats about 11- 16 days of grazing Miller's Woods (19.5 acres): 125-150 goats about 22- 31 days of grazing Attached is the quote from "Goats on the Go" for the targeted grazing for the three identified parks. The work will be performed in the spring/summer of 2024. This will be paid for using the grant dollars we obtained from the DNR for Prairie Restorations for $50,000.00. Staff is requesting City Council authorization to Temporarily Suspend Ordinance 93.41 (Animal Keeping Restrictions) from May 1, 2024 through July 31, 2024 for the work to be performed by "Goats on the Go" in Riverside Park, Roberts Park and Miller Woods Park. If there are any questions or need additional information, Lynn Neumann will be at the City Council meeting. BOARD ACTION REQUESTED: Temporarily Suspend Ordinance 93.41 (Animal Keeping Restrictions) from May 1, 2024 through July 31, 2024 for the work to be performed by "Goats on the Go" for Prairie Restorations. Fiscal Impact: $ 0.00 Funding Source: DNR Prairie Restoration Grant FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: $ 19,987.50 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 19,987.50 Funding Source: DNR Prairie Restoration Grant GOAT'S ON THE GO Central MIN BILL TO City of Hutchinson Dan Howk 320-583-3731 dhowk@hutchinsonmri.gov Grazing Fee Full service- targeting willow and other invasive species in Robert's and Riverside park and unwanted trees/brush in Miller's Woods. Grazing approx. 10 acres 1 X in Roberts Park including area around the pond. Grazing approx 19.5 acres in Miner's Woods I X Grazing approx. 1.25 acres in Riverside Park 1 X. ESTIMATE Grazing Riverside Park 1x, Robert's Park 1x, and Miller's Woods 1x GoatsOriTheGcA9 Central MN Garrett Hovland 23201 135th Street Southwest Renville, MN 56284 United Stakes 3209051508 goatsonthego.com Estimate Number: 23 Estimate Date: Septernher 26, 2023 Expires On: November 26, 2023 Grand Total (USD): $19,987.50 30.75 $650.00 $19,987.50 Total: $19,987.50 Grand Total (USD) : $19,987.60 Notes 1 Terms Hi Dan. This is an estimate for grazing Robert's Park, Riverside Park, and Miller's Woods 1x each. Estimates are valid for 60 days, Thanks for considering goats in Hutchinson! HUTCHINSON CITY COUNCIL H UTC H I N SO N Request for Board Action A CITY ON PURPOSE. October 2023 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 11/28/2023 Application Complete NIA Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff �f Governance Time Requested (Minutes): 0 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the October Financial Reports for the general fund and enterprise funds. Also attached is the October Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern; Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ 0.00 Funding Source: NIA REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2023 2023 2022 2023ACTUALS 2023 AVAILABLE % BDGT 2022YTD 2022 % BDGT OCTOBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - 3.141.066 5,846,751 2,705.685 53.7 2,961.833 5,617,556 52.7 Other Taxes 70,337 248.056 330.000 81,944 75.2 227,280 320,000 71.0 Licenses & Permits 58,485 341.139 442,100 100,961 77.2 504.436 443,600 113.7 Intergovernmental Revenue 792 1,688,416 1,793,941 (94,475) 105.3 1,783,281 1,744,821 102.2 Charges for Services 148,206 2,030,763 2,872,308 841,545 70.7 2,007,796 2,816,325 71.3 Miscellaneous Revenues 24,469 364,447 269,800 (74.647) 125.8 241.497 256,500 94.2 Transfers -In 476,134 1,904,536 2,724,536 820,000 69.9 1,867,192 2,710,191 68.9 Fines & Forfeitures 2,856 40,078 55,000 14,922 72.9 40,419 55,000 73.5 Capital Contributions - - - - - - - - TOTAL REVENUES 781,280 9,958,502 14,354,436 4,395,934 69.4 9,633,734 13,963,993 69.0 Wages & Benefits 901,386 7,782,944 9,672,602 1,889,658 80.5 7,632,185 9,443,650 80.8 Supplies 118,848 884,001 986,823 102,822 89.6 735,487 934,515 78.7 Services & Charges 216,110 2,233782 2,827,889 594,107 79.0 2,177,464 2,756,429 79.0 Miscellaneous Expenses 46,468 289,530 373,500 83,970 77.5 26800 714,086 37.6 Transfers -Out 56,811 113,622 488,622 375,000 23.3 110,313 110,313 100.0 Capital Outlay - 24,718 5,000 (19,718) 494.4 9,604 5,000 1921. TOTAL SXPENDITURES 1,339,623 11,328,597 14,354,436 3,025,839 78.9 10,933,512 13,963,993 78.3 NET REVENUE (558,344) (1,370,094) - 1,370,094 (1,299,778) - Comments Licenses & Permits Building permit revenue has slowed in 2023. town $164,000 compared to last year at this time. Miscellaneous Revenues Interest Earnings is $120,000 higher this year due to the increased rates of retum on new investments purchased since last fall. The rapid increase in the federal lending rate since last summer is the driver behind the higher returns. Supplies Several Iine items within the Supplies category are trending higher likely due to inflationary increases to costs. This includes Small Tools & Equipment, Equipment Parts and Street Maintenance Materials. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2023 2023 2022 2023 ACTUALS 2023 AVAILABLE % BDGT 2022 YTD 2022 % BDGT OCTOBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Expense by Department Mayor & City Council 2,834 29.620 50,087 20.467 59.1 30.633 50.077 61.2 City Administrator 37,299 375.949 486,246 110.297 77.3 429.034 482,617 88.9 Elections - - - - - 13,946 18,700 74.6 Finance Department 26,077 327,154 406,320 79,166 80.5 320,409 404,170 79.3 Motor Vehicle 25,793 249.719 299,947 50,228 83.3 236,872 296,160 80.0 Assessing - 61,478 61,478 - - 61,205 - Legal 31258 243.392 325,697 82,305 74.7 241.202 328,734 73.4 Planning 13,484 133.666 170,925 37,259 782 129,500 170,514 75.9 Information Services 18,083 454,228 584,601 130,373 77.7 466,674 598,135 78.0 City Hall Building 14,610 153,589 201,625 48,036 76.2 145.312 193,849 75.0 Police Department 314,336 3.055.720 3,711,079 655,359 82.3 2.860.067 3,497,529 81.8 Hospital Security 26,591 275.209 373,964 98,755 73.6 262,141 361,679 72.5 Emergency Management 2,563 13.276 16.980 3.704 78.2 10.691 16,980 63.0 S afety Cc mm i ttee - 12,117 12,000 (117) 101.0 9,840 11,370 86.5 Fire department 64,507 366.349 410,444 4095 89.3 317,355 411,094 772 Protective Inspections 30,095 275,605 359,241 83,636 76.7 259,565 334,179 77.7 Engineering 29,650 338.297 505,473 167,176 66.9 359.475 441,310 81.5 Streets 8 Alleys 247,135 1.467.399 1.677,692 210,293 87.5 1.319.088 1,630,466 80.9 ParWRecreatlon Administration 18,991 212,513 263,811 51,298 80.6 220,653 249,716 88.4 Recreation 14,667 180,678 232,197 51519 77.8 177,157 278,533 63.6 Senior Citizen Center 8.152 63.255 84.861 21.606 74.5 71.257 96,796 73.6 Civic Arena 27.309 287.462 407.734 120,272 70.5 262.253 411.332 63.8 Paris Department 72.223 926.521 1.145,736 219.215 80.9 871.061 1.072.754 61.2 Recreation Building 17,479 204,051 281,230 77,179 72.6 191,107 265,600 72.0 Events Center 8903 112,159 171,156 58,997 655 218,647 261,357 83.7 Evergreen Building 2,525 25,095 34,880 9,785 71.9 27,466 31,375 87.6 Library 49,571 224,412 244,216 19,804 91.9 170,953 230,492 742 Waterpark 2.667 413.264 457,647 44,383 9D.3 465.175 396,659 117.3 Cemetery 11.163 122.963 151.085 28.122 81.4 121.459 145,838 83.3 Airport 5,745 118.399 143,905 25,506 82.3 101,573 145,123 70.0 Unallocated General Expense 215,916 666,534 1,082,179 415,645 61.6 622,899 1,069,650 582 TOTAL EXPENDITURES 1,339 623 11,328,597 14,354,436 3,025,839 7&9 10,933,512 13 963,993 78.3 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2023 2023 2022 2023ACTUALS 2023 AVAILABLE % BDGT 2022YTD 2022 % BDGT OCTOBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Liquor Fund Sales 560,447 6.056.501 7,281,000 1.224.499 83.2 5,857.432 7,424,000 78.9 Miscellaneous Revenues 103 2.201 10,500 8,299 21.0 4.806 3.000 160.2 TOTAL REVENUES 560,550 6,058,702 7,291,500 1,232,798 83.1 5,862,238 7,427,000 78.9 Cost of Sales 420,253 4,609,296 5,504,000 894,704 83.7 4,421,519 5,666,000 78.❑ Wages & Benefits 64,960 694.519 904,864 210,345 76.8 656.299 812,108 80.8 Supplies 4,329 23.770 25.500 1.730 93.2 17.447 21.100 82.7 Services & Charges 14,661 217,910 298,750 80,840 72.9 249.663 285,550 87.4 Miscellaneous Expenses - 5,945 6,700 755 88.7 5,905 6,700 88.1 Transfers -Out - - 550,000 550,000 - - 550,000 - CapitalOutlay 8,204 15.000 6.796 54.7 42.429 15,000 282.9 Depreciation Expense - - 61.000 61,000 - - 70,700 - TOTAL EXPENDITURES 504,403 5,559,643 7,365,814 1,806,171 75.5 5,393,263 7,427,158 72.6 NET REVENUE 56,147 499,058 (74,314) (573,372) 458,975 (150) Year to Date Sales October Sales Comments 2023 2022 Change 2023 2022 Change Liquor Sales Revenue: Liquor 2.259.117 2,116.038 6.8% 217.657 216.260 0.6% Beer 2,865,590 2,856,786 0.3% 246,912 268,889 -82% Wine 747,319 734,192 1.8% 75,020 78,661 -d.6% THC Products 19,094 - 100.0% 6,549 - 100.0% Other 165,380 150,415 9.9% 14,310 14,563 -1.7% Total Sales 6,056,501 5,857,432 3.4% 560,447 578,372 -3.t% Gross Profit $1,447,205 $1,405,913 $140.194 $140.026 Gross Margin on Sales 23.9% 24.5°/n -0.6% 25.0% 24.2% 0.8% Customer Count 197.928 197,423 0.3% 19.157 19,802 -3.3% Average Sale per Customer $30.60 $29.67 3.1% $2926 $29.21 0.2% Labor to Sales Ratio 11.5% 11.2% 0.3% 11.6% 11.4% 0.2% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2023 2023 2022 2023 ACTUALS 2023 AVAILABLE % BDGT 2022 YTD 2022 % BDGT OCTOBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Sales 153,038 1.421.223 1,840,000 418.777 77.2 1,617.624 1,715,000 94.3 Sales - Other 97,208 668.610 614.000 (254.610) 141.5 513.711 549,950 93.4 Local Safes Tax 91,932 776.389 1,012,000 235,611 76.7 703,099 812,000 86.6 Charges for Services 4,508 75.754 71.685 (4,099) 105.7 68,014 71,685 94.9 Miscellaneous Revenues 10,221 118,180 44,500 (73,680) 265.6 46,230 42,000 110.1 TOTAL REVENUES 356,907 3,260,186 3,582,185 321,999 91A 2,948,678 3,190,635 92.4 Wages & Benefits 44,336 469,908 579,348 109,940 81.0 453,257 579,241 78.3 Supplies 20,493 221.638 185.800 (35,838) 119.3 168.778 168,150 100.4 Services & Charges 46,268 376.473 561,885 185,412 67.0 346.450 507,750 68.2 Miscellaneous Expenses - 9.375 13.500 4,125 69.4 1.071 13,500 7.9 Transfers -Out - - 70,000 70,000 - - 70,000 - CapitalOutlay 69,823 240,184 902,876 662,692 26.6 358,127 998,450 35.9 Depreciation Expense - - 1,090,000 1,090,000 - - 1,132,000 - Deht Service - 1,319,984 1,371,173 51,189 96.3 1,401,027 1,465,433 95.6 TOTAL EXPENDITURES 180,971 2,637,561 4,775,082 2,137,521 55.2 2,728,710 4,934,524 55.3 NET of REVENUES & EXPENDITURES 175,937 622,625 (1,192,897) (1,815,522) 219,969 (1,743,889) Year to Date Water Safes Comments 2023 2022 Change Water Sales Revenue- Residential 915,993 1,081,861 -15.3% Commercial 277,046 319,971 -13.4% Industrial 228,184 215.792 5.7% Water Sales 1,421,223 1,617,624 -1117/0 Base Charge 658,454 370,666 77.6% Water Connection Charge 50,750 69.265 -26.7% Other 159.406 73,760 116.1% Other Sales 868,610 513,711 69.1% The new rate structure shifts more collection of the facility's fixed costs through the Base Charge as opposed to the usage charge. This is evident with the drop in usage revenue for Residential and Commercial with the corresponding increase to the Base Charge. The goal was a revenue neutral impact with the new rate structure. Supplies Expense This expense category is higher than normal due to the high number of meters purchased to measure lawn irrigation water usage. With the new rate structure, this usage is billed the sewer charge unless measured with a deduct meter. This expense is offset by corresponding revenue for meter sales. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2023 2023 2022 2023 ACTUALS 2023 AVAILABLE % BDGT 2022 YTD 2022 % BDGT OCTOBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Wastewater Fund Sales 249,435 2.569.033 2,750,000 180,967 93.4 2,435.608 2,755,000 88.4 Sales - Other 89,285 649.636 549.000 (300.636) 154.8 419.488 559,300 75.0 Local Sales Tax 73,711 622.510 810,000 137.490 76.9 703.099 812,000 86.6 Licenses & Permits - 5.800 6.000 200 96.7 6,000 6,500 92.3 Charges for Services 570 2,700 7,500 4,800 36.0 8,985 7,500 119.8 Miscellaneous Revenues 17,769 192.604 93,500 (99,104) 206.0 81.324 90,000 90A TOTAL REVENUES 430,770 4,242,284 4,216,000 (26,284) 100.E 3,654,505 4,230,300 86.4 Wages & Benefits 56,824 619.603 813,235 193,632 76.2 619.956 776,934 79.8 Supplies 15,624 177.855 279,200 101,345 63.7 203.464 246,500 82.5 Services & Charges 50,902 595.317 655,920 260.603 69.6 496,434 769,000 64.6 Miscellaneous Expenses - 24,275 36,000 11,725 67.4 24515 40,000 61.3 Transfers -Out - - 80,000 80r000 - - 80,000 - CapitalOutlay 180,808 854,782 1,638,085 783,303 52.2 2,674,475 984,400 271.7 Depreciation Expense - - 1,136,000 1,136,Ooo - - 1,182,000 - Debt Service 1,465,491 1,557,895 92,404 94.1 1,427,776 1,526,311 93.5 TOTAL EXPENDITURES 304,158 3,737,322 6,396,335 2,659,013 58A 5,446,620 5,605,145 97.2 NET of REVENUES & EXPENDITURES 126,612 504,961 (2,180,335) (2,685,296) (1,792,116) (1,374,846) Year to Date Sewer Sales Comments 2023 2022 Change Wastewater Sales Revenue: Residential 1,504,228 1,338,091 12.4% Commercial 474,367 345,072 37.5% Industrial - Flow 346,457 397,092 -12.8% Industrial - Violation Surcharges 243,981 355,353 -31.3% Sewer Sales 2,569,033 2,435,608 5.5 % Base Charge 706,699 319,938 120.9% Sewer Connection Charge 64,400 83510 -22.9% Other 78.535 16,041 389.6% Other Sales 849,636 419,488 102.5% The new rate structure shifts more collection of the facility's fixed costs through the Base Charge as opposed to the usage charge. The goal was a revenue neutral impact with the new rate structure. But in actuality, the Sewer fund is seeing an increase of approximately 26% in sewer flow and base charge revenue. Some of that increase is attributed to sewer charges on irrigation water. This is a change from the prior rate structure and it can be avoided by the property owner if a deduct meter is installed to measure irrigation water consumption. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2023 2023 2022 2023ACTUALS 2023 AVAILABLE % BDGT 2022YTD 2022 % BDGT OCTOBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 109,748 1.084.494 1,285,000 200,506 84.4 1,068.175 1,267,000 84.3 Sales - Other 3,773 37.811 45.000 7,189 84.0 37,243 44.800 83.1 Intergovernmental Revenue 4,925 35.169 12,500 (22,669) 281.4 26.418 12,500 211.3 Miscellaneous Revenues 4.118 48.302 15.000 (33,302) 322.0 18.722 15,000 124.8 TOTAL REVENUES 122.564 1,205,776 1,357,500 151.724 88.8 1,150,558 1,33%30D 85.9 Wages & Benefits 24,244 206.944 343,101 136.157 60.3 172.186 259,732 66.3 Supplies 3,363 38,796 62,850 24,054 61.7 41,550 59,900 59.4 Services & Charges 85,252 735.341 897,590 162.249 81.9 688.072 848,350 81.1 Miscellaneous Expenses 3 881 750 (131) 117.5 253 1.000 25.3 Transfers -Out - - 55.000 55.000 - - 55,000 - CapitalOutlay 134,992 225,679 1,018,482 792,803 22.2 338,655 1,207,500 28.0 Depreciation Expense 172,000 172,000 169,000 TOTAL EXPENDITURES 247,855 1,207,641 2,549,773 1,342,132 47A 1,240,716 2,600,482 47.7 NET of REVENUES & EXPENDITURES (125,291) (1,865) (1,192,273) (1,190,408) {90,159y (1,261,1821 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2023 2023 2022 2023ACTUALS 2023 AVAILABLE % BDGT 2022YTD 2022 % BDGT OCTOBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Compost Fund Sales 2.132.633 2,939,400 806,767 72.6 2,778.584 2,706,000 102.7 Charges for Services - 4,0D4 97.000 92,996 4.1 16.699 87,000 19.2 Miscellaneous Revenues 53,340 118.029 32,000 (86,029) 368.8 31.370 32,000 98.0 TOTAL REVENUES 53,340 2,254,666 3,068,400 813,734 715 2,826,652 2,825,000 100.1 Cost of Safes 11,135 1,496,376 2,158,000 659,624 69.4 1,920,538 1,837,000 104.5 Inventory Cost Adjustment - (493.539) (657,750) (164.211) 75.0 (631.178) (712,500) 88.6 Wages & Benefits 64,171 628,305 838,147 209,841 75.0 605,806 808,198 75.0 Supplies 15,674 94,421 162,500 68,079 58.1 117.782 129,000 91.3 Services & Charges 6,734 200.402 304,960 104,578 65.7 216.037 304,850 70.9 Miscellaneous Expenses 522 6.601 11.000 2,399 78.2 11. 09 11.000 101.0 Transfers -Out - - 120,000 120,000 - - 120,000 - CapitalOutlay 20,848 241,753 349,652 107,899 69.1 97,178 221,000 44.0 Depreciation Expense - 290,000 290,000 - 365 278,000 0.1 Debt Service - 69,646 73,808 4162 94.4 68,338 73,808 92.6 TOTAL EXPENDITURES 121,083 2,247,967 3,650,337 1,402,370 61.6 2,405,975 3,070,356 78.4 NET of REVENUES & EXPENDITURES (67,744) 6,700 (581,937) (588,637) 420,677 (245,3561 Year to Date Sales Comments 2023 2022 Change Compost Sales Bagged 1,854,163 2,110,810 -122% Bulk 142,944 342,135 -58.2% Other (Freight) 135,526 325,638 -58.4% Total Sales 2,132,633 2,778,584 -23.2 % Gross Profit 634,257 858,046 Gross Margin 29.7% 30.9% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2023 2023 2022 2023ACTUALS 2023 AVAILABLE % BDGT 2022YTD 2022 % BDGT OCTOBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 89,638 888.749 1,065,000 176,251 83.5 860.386 1,033,000 83.3 Sales - Other 497 4.129 3,500 (629) 118.0 4,735 3.500 135.3 Licenses & Permits 350 6.411 5,500 (911) 116.6 7.515 4.800 156.6 Miscellaneous Revenues 2.740 34.767 15,300 (19,467) 227.2 18.825 14.350 131.2 TOTAL REVENUES 93.224 934,055 1,089,300 155,245 95.7 891,461 1,055,650 84.4 Wages & Benefits 22,586 226.222 308,906 82.684 73.2 243.889 290,084 84.1 Supplies 3,605 29,102 53,525 24,523 54.3 25,988 51,325 50.6 Services & Charges 8,144 188.598 208.535 19,937 90.4 88.964 212,150 41.9 Miscellaneous Expenses 41 2.333 10,000 7,667 23.3 2,021 18,000 11.2 Transfers -Out - - - - - - - - CapitalOutlay - - 247,293 247,293 - 746,600 - Depreciation Expense - - 275,000 275,000 - - 254,000 - Deht Service - 166,451 221,589 55,138 93.5 164,701 221,589 702 TOTAL EXPENDITURES 34,376 612,706 1,324,948 712,242 461 525,562 1,793,748 29.3 NET of REVENUES & EXPENDITURES 58,848 321,349 (235,648) (556,997) 365,900 (736,098) City of Hutchinson Investment Report For the Month Ended October 31, 2023 Trade Fixed or Par Purchase Premium Current Unrealized Annual Date Maturity Coupon Callable Value Amount -Discount Value GainAlLoss Earnings CERTIFICATES OF DEPOSIT: Morgan Stanley Private Bank NY 10/3112018 11/08/2023 3.550% Fixed $245,000 $245,000 $0 $244,802 -$198 $8,698 Live Oak Banking Co 111270017 01312023 2.500% Fixed $245,000 $245,000 $0 $244,172 -$828 $6,125 Apple Bank For Savings NY 01/2412022 010/2024 0.600% Fixed $245,000 $243,457 -$1,544 $242,349 41,107 $1,470 Bank Hapoalim NY 01118/2019 01/23/2024 3.200% Fixed $245,000 $245,000 $0 $243,677 -$1,323 $7,840 Comenity Cap Bk Utah 02/0612019 02115/2024 3A00% Fixed $245,000 $245,000 $0 $243,349 -$1,651 $7,595 UBS Bank, Salt Lake City UT 03/2012019 04/03/2024 2.900% Fixed $245,000 $245,000 $0 $242,379 -$2,622 $7,105 Capital One NA 07105022 07/0812024 3.3000A Fixed $245,000 $245,000 $0 $241,158 -$3,842 $8,085 American Express Nall Bank 08IG412022 08112/2024 3.350% Fixed $245,000 $245,000 $0 $240,634 -$4,366 $8,208 Manufacturers &Traders Trust 1112812022 1210MO24 4.900% Fixed $244,000 $244,000 $0 $241,926 42,074 $11,956 Sallie Mae Bank/Salt Lake 12107/2021 12116/2024 1.000% Fixed $245,000 $245,000 $0 $232,605 412,395 $2,450 Merrick Bank 01123/2020 01/31/2025 1.800% Fixed $245,000 $245,000 $0 $233,534 411,466 $4,410 Axos Bank San Diego 0212WO20 030/2025 1.650% Fixed $246,000 $245,000 $0 $231,682 413,318 $4,043 Forbright Bank 08/3112022 09/16/2025 1500% Fixed $245,000 $245,000 $0 $235,587 -$9,413 $8,575 First Cititens Bk & Tr Co Raleigh 1012M022 1012WO25 4.700% Fixed $244,000 $244,000 $0 $239,576 -$4,424 $11,468 Regions Bank Birmingham AL 1012NO19 10131/2025 2.000% Fixed $245,000 $245,000 $0 $228,132 -S16,868 $4,900 Flushing Bank Primary 10/2812022 11104/2025 4100% Fixed $245,000 $245,000 $0 $240,600 4$4,400 $11,515 Ally Bk Sandy Utah 11102M22 1111W.025 4 S(X)% Fixed $244,00f1 $244000 $} $240.011 -$3,989 $11,712 Toyota Financial Sgs Sk 07/1412021 07/22/2026 0.950% Fixed $245,000 $245,000 $0 $21%209 426,791 $2,328 Synchrony Bank 09/0112022 09/09/2027 3.500% Fixed $245,000 $245,000 $0 $228,945 416,055 $8,575 Discover Bank DE 1111612022 111 M027 4.900% Fixed $242,000 $242,000 $0 $237,230 -$4,770 $11,858 Morgan Stanley Bank NA 03110/2023 0311W028 4.800% Fixed $244,000 $244,000 $0 $238,156 -$5,844 $11,712 Affinity Bank 03115/2023 03117/2028 4.900% Fixed $195,000 $195,000 $0 $191,081 -$3,920 $9,555 Customers Bank 06107/2023 06114/2028 4,500% Fixed $244,000 $244,000 $0 $241,255 -$2,745 $10,980 Thread Bank Rogers TN 06107/2023 06116/2028 4.400% Fixed $245,000 $245,000 $0 $242.379 -$2,622 $10,780 Univest Bank & Trust Co 06102/2023 06121/2028 4.500% Fixed $245,000 $245,000 $0 $242,153 •$2,847 $11,025 CIBC Bk USA 06/1612023 06/30/2028 4.450% Fixed $244,000 $244,000 $0 $240,760 43,240 $10,858 Providence Bk Rocky Mt NC 0810312023 08/21/2028 4.400% Fixed $249,000 $249,000 $0 $23%547 -$10,453 $10,956 United Roosevelt Savings 09106023 09/12/2028 4.500% Fixed $249,000 $249,000 $0 $244,986 44,014 $11,205 Central Fe S&UCicero IL 09106023 09/14/2028 4.500% Fixed $249,000 $249,000 $0 $239,528 -$9,472 $11,205 Total CDs $7,058,000 $7,056,457-$1,544 $6,869,401-$187,056 $247,192 MUNICIPAL BONDS: Michigan Fin Auth Rev 07/22/2022 11101/2023 2.744% Callable $300,000 $298,308 _$1,692 $300,000 $1,692 $B,232 Louisiana St Hsg Corp 06111/2022 12101/2023 0.550% Callable $250,000 $240,758 49,243 $249,018 $8,260 $1,375 Baldwin County AL 03/1812020 03/01/2024 3.000% Fixed $485,000 $494,055 $9,055 $482,590 411,465 $14,550 Normandy School GO 12103/2021 03101/2024 0.550% Fixed $530,000 $577,048 42,952 $570,134 -$6,914 $3,190 Honolulu Oity & Cnty HI 0310MO22 07101/2024 0.545% Fixed $676,000 $658,112 -$16,B89 S653,063 -$5,D49 $3,679 Commerce Bank of Southwe 07/1412016 08/01/2024 3.000% Fixed $500,000 $526,595 $26595 $489,810 136,785 $15,000 0ctober31, 2023 Honolulu City & Cnty HI Connecticut State New York City Transition Elk Grove Village IL Oregon St Hsg & Cmnty Svcs Dept Palm Beach FL Revenue Chaska MN EDA Lease Revenue Virginia St CJg Bldg Authority Miami -Dade Cnty FL Transit Sales Austin TX Cm* Clg Jobsohio Beverage Sys Stwd Oklahoma City 0K Econ DevTrust New York St Urban Dcv Dorp Anchor Bay MI School Dist Phoenix Az Civic Impt Corp San Juan CA Unif Sch Dist District of Columbia Rev District of Coluntua Rev Phoenix Az Civic Impt Corp Indiana St Fin Authority Rev NY Personal Income Tax Pima County AZ Revenue Wisconsin St Gen Fund Rev New York NY City Transitional Middlesex County NJ Total Municipal Bands FEDERAL BONDS: Federal Home Loan Mtg Corp Federal Home Loan Bank Total Federal Bonds MONEY MARKET FUNDS: Money Market - Citizens Sank Money Market - Oppenheimer Total Money Market Funds Trade Fixed or Par Purchase Premium Current Unrealized Annual Date Maturity Coupon Callable Value Amount -Discount Value Gainl-Loss Earnings 10120019 08/01/2024 1.832% Fixed $1.000,000 $996,000 -$4,000 $973,690 -$22,310 $18,320 0710912019 OB11WO24 2.44D% Fixed $570,000 $568,906 _$1,094 $556,058 -$12,848 $13,680 11110/2015 11101/2024 2.600% Callable $500,000 $486,750 -$13.250 $484,715 -$2,035 $13.000 1012812021 01/01/2025 1.000% Fixed $150,000 $150,000 $0 $142,353 -$7,647 $1,500 10119/2022 01101/2025 4.659% Callable $355,000 $354,677 4323 $349,764 -$4,913 $16,539 12106/2019 01101/2025 2.500% Fixed $460,000 $469,752 $9,752 $444,622 -$25,130 $11,500 0210312020 02101/2025 3.430% Fixed $300,000 $323,256 $23,256 $291,525 431,731 $10,290 09/2212022 02/0112025 4250% Fixed $570,000 $570,000 $0 $560,709 -$9,291 $24,225 11119/2021 07101/2025 0.900% Fixed $375,000 $373,013 -$1,988 $347,550 -$25,463 $3,375 04127/2022 08101/2025 0.992% Fixed $245,000 $229,482 -$15,518 $226,610 -$2,871 $2,430 04127/2022 01101/2026 2.034% Fixed $310,000 $298,815 -$11,185 $288,105 410,711 $6,305 02/0812022 03101/2026 f.118% Fixed $300,000 $292,833 -$7,167 $270,525 -$22,308 $3,354 0812612022 0311W026 3.170% Fixed $190,000 $187,925 -$2,075 $180.483 -$7,442 $6,023 071011202O 05101/2026 1250% Fixed $500,000 $503,630 $3,630 $450,890 -$52,740 $6,250 1211012021 07/01/2026 IA57% Fixed $135,000 $134,150 4851 $120,870 413,280 $1,562 11109/2021 06/0112026 1.201% Fixed $140,000 $140,000 $0 $125,363 414,637 $1,681 0111W023 06/01/2027 4232% Callable $350,000 $349,734 -$266 $336,963 -$12,772 $14,812 02114/2023 00112027 4232% Callable $400,000 $397,684 42,316 $365,100 -$12,584 $16,928 03130022 07/01/2027 1.257% Fixed $175,000 $161,088 -$13,913 $151,316 -$9,772 $2,200 01127/2023 07115/2027 4.109% Fixed $1,000,000 $1,000,000 $0 $955,710 444,290 $41,090 121OK022 09115/2027 5.051% Fixed $300,000 $308,277 $8,277 $295,161 -$13,110 $15,153 1110912022 12/01/2027 5.382% Fixed $1,000,000 $1,014,580 $14580 $999,770 414,80 $53,820 02/21/2023 05/01/2028 4.330% Fixed $500,000 $497,905 42,095 S478,720 -S19,185 S21,650 07105/2023 02101/2029 4.750% Callable $385,000 $385,920 $920 $369,481 -$16,440 $18,288 09/1312023 08/15/2029 4.603% Fixed $250,000 $248.115 41,885 $238.478 -$9,638 S11,508 $13.250,000 $13,237,365 412,635 $12,769,148-$468,217 $381,509 0810912022 08/20024 4.500% Callable $500,000 $500,000 $0 S49%390-$1,610 522,500 0912812021 10/26/2026 IA80% Callable $500,000 $500,000 $0 S446,400-553,600 $5,900 $1,000,000 $1,000,000 $0 $944,790 455,210 $28,400 Current Rate. 5.030% NIA $12,760,374 $12,760,374 $0 $12,760,374 $0 $641,847 Current Rate' 5.190% NIA S49,936 $49,936 $(} $49,936 $0 $2,592 $12,810,310 $12,810,310 $0 $12,810,310 $0 $644,439 TOTALS $34,118,310 $34,1D4,132-$14,178 $33,393,649-$710,483 $1,301,540 City of Hutchinson Investment Report For the Month Ended October 31, 2023 CITY'S PORTFOLIO BY PRODUCT TYPE CITY'S MATURITY SCHEDULE Par Value Current Municipal Federal Total Total % at Total Value Year CD's Bonds Bonds Par Value % CDs $7,058,000 20.7% $6,869,401 2023 $245,000 $250,000 $0 $495,000 2.3% Municipal Bands $13,250,000 38.8% $12,769,148 2t124 $1,959,000 $4,310,000 $500,000 $6,769,000 31.9% Federal Bonds $1,000,000 2.9% $944,790 2t125 $1,713,000 $2,455,000 $0 $4,168,000 19.7% Money Market $12,810,310 37.5% 512,810,310 2026 $245,000 $1,575,000 $500,000 $2,320,000 10.9% Total $34,118,310 100.0% $33,393,649 2027 $487,000 $3,225,000 $0 $3,712,000 17.5% Unrealized Gain 1-Loss -5710,483 2028 $2,407,000 $500,000 $0 $2,907,000 13.7% 2029 $0 9835,000 50 $835.000 3.9°% Totals $7,056,000 $13,150,000 $1,000,000 $21,206,000 100.0% $8,000,000 $6,769,000 Money Market 0 $7,000,000 37.5°I $6,00000 ii Municipal Bonds $5 ,000,000 _ $3,712,000 -- 38.6% $4,000,000 53,000,000 — �2A,00 $2,000,000 Ta—LAL Federal Bonds $1,000,0005b� '0� 2.9°I 50 T— — 2023 2024 2025 2026 2027 2028 2D29 FINANCIAL INDICES: One -Year Comparison Treasury Yield Curve 1013112023 10/3112022 Change Fede rat Lending Rate 5.50°% 3.25% 2.25% 6.006 Prime Rate 8.50% 6.25% 2.25% 5-00! Treasury Rates: 1-Year 5.44°% 4.66% 0.78% 4-00% 2-Year 5.07% 4.51 % 0.56% 3-00% 3-Year 4,90% 4.45% 0.45% 5-Year 4.82°% 4.27°% 0.55% 2.00% 10-Year 4.88% 4.10°% 0.78% 1-00% 20-Year 5.21 % 4.44% 0.77°% 0 00% City's Average Coupon Rate 3.10% 2-30% 0-90% i-Year 2-Year 3-Year 5-Year 10-Year 20-Ycai Average Yield to Maturity 5,52% 4.73% 0.79% —0--1o13v2023 t1013112022 (excluding Ml yMaj*ef funds) 111 Hassan Street SE H-RA Hutchinson, MN 55350 Website: www.hutchinsonhra.com HUTCHINSON HOUSING AND (320) 234-4251 (320) 234-4240 Fax REDEVELOPMENT AUTHORITY Hutchinson HRA Regular Board Meeting October 17, 2023 Minutes 1. CALL TO ORDER Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Renee Lynn Johnson Kotlarz, Gary Forcier, Robin Kashuba. Dan Masog and Peggy Godina. Staff Present: Judy Flemming, and JJ Morgan. a. Robin Kashuba moved to approve the agenda as presented. Gary Forcier seconded and the motion carried unanimously. om!a N.111Coro I63"TMIaZV10 No citizens addressed the HHRA Board of Commissioners. 3. MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 19, 2023 a. Gary Forcier moved to approve the minutes of the September 19, 2023 regular board meeting as presented. Robin Kashuba seconded and the motion carried unanimously. 4. FINANCIAL REPORTS Gary Forcier moved to approve the following. a. City Center General Fund payments of $17,256.08 for checks 9361 #9361 because building permit amount changed. b. City Center September 30, 2023 Financial Statements c. Park Towers Operating Account 1) Payments of $40,843.47 for checks 16I54 to 16175; and 2) EFT payment on 10/11/2023 for the $653.89 Visa Bill. d. Park Towers August 31, 2023 Financial Statements Robin Kashuba seconded and the motion carried unanimously. 5. REVISED EMPLOYEE BENEFITS PACKAGE to 9369 and void check a. Peggy Godina moved to approve the revised employee benefits package as adopted by the Hutchinson City Council. Dan Masog seconded and the motion carried unanimously. 6. PARK TOWERS a. Park Towers Draft 2024 Budget review. Gary Forcier moved to approve the Park Towers Draft 2024 Budget. Dan Masog seconded and the motion carried unanimously. b. Park Towers October Newsletter was presented. c. Park Towers Vacancy Report was reviewed. d. Operation Update was provided to the Board by Judy Flemming. It included the following: 1) HUD Approved 2024 OCAF Rent Adjustment • 1 BR from $677 to $726, 2 BR from $890 to $955 • The monthly Replacement Reserve Deposit will increase from $3,068 to $3,160 2) The Hutchinson Housing & Redevelopment Authority received a Low Loss Ratio Award from the HAI Group. 3) An update was given to the Board on the additional electrical panel replacement project. 4) Portions of HOTMA has been delayed. HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 7. UPDATE ON HOUSE MOVE PROJECT 111 Hassan Street 5£ Hutchinson, MN 55350 Website: www.hutchinsonhra.com (320) 234-4251 (320) 234-4240 Fax Judy Flemming reported on some delays that have slowed the progress of the project. Judy also shared that the home has been relocated on the other adjacent HRA lot until the foundation at 1831 is done. The anticipated date for the house to be placed on the foundation is currently Wednesday, October 25t'. 8. DISCUSSION ON POSSIBLE HOUSING PROGRAMS & PROJECTS The Board discussed possible housing programs & projects for the future. 9. CITY HOME REPAIRS PROGRAM GRANTS FOR 705 GROVE STREET SW AND 606 MAIN STREET S CONTINGENT TO LOAN REVIEW COMMITTEE APPROVAL Robin Kashuba moved to approve the City Home Repair Grants for properties 705 Grove Street SW and 606 Main Street South contingent to the Loan Review Committee's approval. Dan Masob seconded and the motion carried unanimously. 10. COMMUNICATIONS a. National Community Survey Results b. Revised City Core Value Focus #7 — Housing, After City Council Workshop was highlighted. c. August Local Housing Market Update — Hutchinson. d. 2023 McLeod County Profile from MN Housing Partnership. e. Meeting with Southwest Minnesota Housing Partnership on the feasibility of some protentional housing projects. 11. ADJOURNMENT Robin Kashuba moved to adjourn and Dan Masog seconded. The motion carried unanimously. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Judy Flemming, HRA Executive Director Gary Fordier, Secretary/Treasurer 10,