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cp11-14-23HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, NOVEMBER 14, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Christ the King Lutheran Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or stafJ) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of October 24, 2023 (b) Council Workshop of October 24, 2023 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 15651 — Resolution to Sell at Auction Surplus Property (Planning/Zoning/Building Vehicle) (b) Consideration for Approval of Resolution No. 15652 — Resolution to Sell at Auction Surplus Property (Public Works Vehicles and Equipment) (c) Consideration for Approval of Resolution No. 15653 — Resolution Adopting Revised Assessment Roll (Letting No. 2, Project No. 22-02, 23-02, 22-03) (d) Consideration for Approval of Resolution No. 15656 — Resolution to Sell Surplus Property (IT Equipment) CITY COUNCIL AGENDA —November 14, 2023 (e) Consideration for Approval of Resolution No. 15657 — Resolution Establishing Regulations Related to Counting of Write -In Votes (f) Consideration for Approval of Resolution No. 15658 — Resolution Adopting Acoma Township Memorandum of Understanding for Koglin Road Maintenance (g) Consideration for Approval of Issuing Short -Term Gambling License to 3M Club From March 1 — April 30, 2024 (h) Consideration for Approval of Purchase of Plow Truck (i) Consideration for Approval of Purchase of 2024 Toro 4000D Grounds Master Mower 0) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of this portion of the agenda is to provide the ounci with information necessary to craft wise policy. rdes items like monthly or annual reports and communications from other entities.) 9. STORMWATER RESILIENCY PLAN — NORTH OUTREACH AND ENGAGEMENT UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY PROPOSALS ON REAL ESTATE BROKER SERVICES 11. APPROVE/DENY FIRST READING OF ORDINANCE NO. 23-844 — AN ORDINANCE AMENDING CHAPTER 72 — PARKING REGULATIONS 12. APPROVE/DENY SETTING BUDGET WORKSHOP FOR NOVEMBER 28, 2023, AT 4:00 P.M. (ENTERPRISE FUNDS) GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS 2 CITY COUNCIL AGENDA —November 14, 2023 (a) Sustainability Advisory Board Minutes from August 21, 2023 (b) Library Board Minutes from September 25, 2023 MISCELLANEOUS 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, OCTOBER 24, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May and Dave Sebesta. Member absent was Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Burley, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15648 — Resolution Accepting $75.00 Donation from Laser Dynamics for Shady Ridge Park Project Motion by May, second by Sebesta, to approve Resolution No. 15648. Motion carried unanimously. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of October 10, 2023 Motion by Sebesta, second by May, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I CITY COUNCIL MINUTES — October 24, 2023 (a) Consideration for Approval of Items for 2024 Street Improvement Projects (Letting No. 1/Project No. 23-06, 24-01, 24-02, 24-03, 24-04, 24-05, 24-06 & 24-07) 1. Resolution No. 15643 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15644 - Resolution Receiving Report and Calling Hearing on Improvement (b) Consideration for Approval of Resolution No. 15645 — Resolution to Sell at Auction Surplus Property (Hutchinson Fire Department Decommissioned Items) (c) Consideration for Approval of Resolution No. 15647 — Resolution for Certification of Special Assessments From the City of Hutchinson to McLeod County Auditor (d) Consideration for Approval of Resolution No. 15649 — Resolution Adopting Findings of Fact and Reasons for Approval of a Preliminary and Final Plat for Bar Properties Located at 845 Hwy 7 West with Favorable Planning Commission Recommendation (e) Consideration for Approval of Resolution No. 15650 - Resolution Adopting Findings of Fact and Reasons for Approval of a Site Plan Review for Les Schwab Tire with Favorable Planning Commission Recommendation (f) Consideration for Approval of Out of State Travel for Fire Chief Mike Schumann to Attend NFPA Fire Chief Forum in Quincy, Massachusetts, November 13-15, 2023 (g) Consideration for Approval of Out of State Travel for Andy Kosek and Cassandra Meuffels to Attend the United States Composting Council's Annual Conference in Daytona, Florida, February 6-9, 2024 (h) Consideration for Approval of Hutchinson Health Foundation's "Rockin' Around the Christmas Tree" Event on November 30, 2023, in Library Square (i) Affirmation of Board Appointments 1. Michael McDowell to Bicycle/Pedestrian Advisory Committee to August 2026 2. Margo Kaping to PRCE Board to August 2025 0) Claims, Appropriations and Contract Payments — Register A Motion by May, second by Burley, to approve Consent Agenda I. Motion carried unanimously. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by May, second by Sebesta, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE 2 CITY COUNCIL MINUTES — October 24, 2023 purpose o t is portion o the agenda is to provide the ounci with information necessary to craft wise policy. Ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS 9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-840 — AN ORDINANCE AMENDING CHAPTER 92 OF THE HUTCHINSON CITY CODE PERTAINING TO WEEDS John Paulson, Project/Environmental/Regulatory Manager, presented before the Council. Mr. Paulson noted that no further comments or changes have been made to the ordinance since its first reading at the last meeting. The primary changes made to the ordinance are due to legislative changes made earlier this year. Motion by May, second by Burley, to approve second reading and adoption of Ordinance No. 23- 840. Motion carried unanimously. NEW BUSINESS 10. APPROVE/DENY PROPOSED VACATION LEAVE, EARNED SICK AND SAFE LEAVE AND BEREAVEMENT LEAVE POLICIES Kellie Wendland, Human Resources Director, presented before the Council. Ms. Wendland explained that the proposed Earned Sick and Safe Leave is mandatory effective 1-1-24 by the state legislature. This new policy will replace the City's current sick leave policy. The new policy is more generous in a few areas, including ESSL to be used when a care provider is ill or when an employee needs more time for bereavement. A benefits survey was put out to employees earlier this year and the result of that survey was that a majority of city staff felt the vacation accrual structure needed attention. Therefore, a new accrual structure is being proposed that staff feels will positively affect employee morale and well-being. A couple of changes include providing all regular full-time employees with a bank of 40 hours of vacation at time of hire and then continue to accrue. The proposed adjusted vacation leave accrual schedule allows for more time to be accrued based on years of service. In addition, bereavement leave was another benefit that many city staff felt would be beneficial. Currently, employees must use sick leave and it is limited to only immediate family as defined by law. The new policy will allow employees to take time for any relationship they deem as significant. Motion by May, second by Burley, to approve Vacation Leave, Earned Sick and Safe Leave and Bereavement Leave Policies. Motion carried unanimously. 11. APPROVE/DENY RESOLUTION NO. 15646 — RESOLUTION UPDATING THE CITY'S ENDS STATEMENTS DOCUMENT Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that staff and CITY COUNCIL MINUTES — October 24, 2023 Council have spent the last couple of months reviewing and discussing the Ends Statements document. Following the workshop that was held on this topic, revisions were made to update the document and now staff is requesting that the formal document be approved. The Ends Statements document will now be a Core Values document. Motion by May, second by Sebesta, to approve Resolution No. 15646. Motion carried unanimously. GOVERNANCE e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Housing & Redevelopment Authority Board Minutes from September 19, 2023 (b) Planning Commission Minutes from September 19, 2023 (c) City of Hutchinson Financial Report and Investment Report for September 2023 MISCELLANEOUS 13. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that the City Recognition Event is November 2, 2023, at 5:30 p.m. He also noted that City offices will be closed on November 10, 2023, in observance of Veterans' Day. 14. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by May, second by Burley, to adjourn at 5:55 p.m. Motion carried unanimously. 4 HUTCHINSON CITY COUNCIL REVIEW OF COMMUNITY SURVEY RESULTS MINUTES TUESDAY, OCTOBER 24, 2023 - 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Tim Burley, Pat May, and Dave Sebesta. Member absent was Chad Czmowski. Others present were: Matt Jaunich, City Administrator and other city directors. REVIEW OF COMMUNITY SURVEY RESULTS 2. Community Survey Results Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that today's workshop is to review the results of the community survey that was distributed this past Summer. A third party administered the survey which was a collaboration between the National Research Center at POLCO and the International City/County Management Association. This benchmarking survey provides a comprehensive and accurate picture of livability and residents' perspectives about local government services, policies and management. The survey captures resident's opinions and the results are based on resident perceptions. The survey results also describes areas where the community believes things are going well and sheds light on the areas that could benefit from improvement. Mr. Jaunich also provided information about the National Citizen Survey which measures livability which describes a community that is not simply habitable but that is desirable and not only where people do live, but where they want to live. The 10 facets of a livable community described by the NCS are safety, mobility, natural environment, community design, utilities, economy, parks & recreation, education/arts/culture, inclusivity/engagement and health & wellness. The survey also contained some custom questions. The survey takes into account that "great communities arc partnerships of the government, private sector, community -based organizations and residents, all geographically connected". Again, the survey captures resident's opinions on the community. There were 3000 surveys that went out and of those 120 were returned. In the end, the results are the opinion of 761 residents. Households were randomly selected and the survey has a margin of error of +/- 4%. The response rate was 26% which was the lowest ever. The City has conducted the survey four times (2007, 2011, 2015 and 2019). In addition to the direct surveys, 74 opt -in online surveys were received. There was a demographic shift in survey respondents from past years with 71% being 55+, 59% being female and 80% owned a home. Mr. Jaunich reviewed survey results in all 10 facets: Quality of Life — 84% of the residents rated the overall quality of life in Hutchinson as excellent or good (same as in 2019). Economy — 68% rated the overall economic health of the City as excellent or good (67% in 2019); 75% would recommend Hutchinson as a place to work (same as in 2019); and 64% would recommend Hutchinson as a place to visit (65% in 2019). Mobility — 63% rated the overall quality of the City's transportation system as excellent or good (first time this question was asked). Community Design 7 1 % rated the overall design or layout of residential and commercial areas as excellent or good (74% in 2019) and 80% viewed their neighborhood as a good to excellent place to live (same as in 2019). Utilities — 83% rated the overall quality of the City's utility infrastructure as excellent or good (first time this question was asked). Safety — 83% rated the overall feeling of safety within the City as excellent or good (88% in 2019); 95% feel safe in their neighborhood during the day (97% in 2019); 93% feel safe in the downtown/commercial area during the day (96% in 2019); 84% feel safe from property crime (75% in 2015); 89% feel safe from violent crime (87% in 2015); and 86% feel safe from fire, flood or other natural disaster (first time this question was asked). Natural Environment — 84% rated the overall quality of the natural environment within the City as excellent or good (87% in 2019). Parks & Recreation — 85% rated the overall quality of parks and recreation opportunities within the City as excellent or good (first time this question was asked). Health & Wellness — 68% rated the overall health and wellness opportunities within the City as excellent or good (71% in 2019). Education, Arts & Culture — 75% rated the overall opportunities for education, culture and the arts within the City as excellent or good (73% in 2019). Inclusivity & Engagement — 58% rated their connection and engagement with their community as excellent or good (first time this questions was asked); 84% viewed Hutchinson as a good to excellent place to raise children (same as in 2019); 68% viewed Hutchinson as a good to excellent place to retire (same as in 2019); and 64% rated Hutchinson's sense of community as good to excellent (60% in 2019). Governance — 74% of residents rated the overall quality of services provided by the City as excellent or good (78% in 2019); 82% gave the City's customer service a positive rating (78% in 2019); 70% gave a positive rating in regard to value of public information services (72% in 2019); 52% gave a positive rating in regard to value o f services for taxes paid (same as in 2019); 59% of residents rated the overall direction of the City as excellent or good (same as in 2019); 54% stated that the City was welcoming of citizen involvement (53% in 2019); 5 1 % stated they were confident in City government (55% in 2019); 61% stated that the City was acting in the best interest of Hutchinson (58% in 2019); 61% stated that the City was being honest (63% in 2019); 58% stated that the City treats all residents fairly (same as in 2019); 55% stated they felt the City was being open and transparent to the public (first time this question was asked); 5 1 % stated that the City was informing residents about issues facing the community (first time this question was asked); and 66% stated that the City was treating residents with respect (first time this question was asked). Participation — 42% of residents have contacted the City for help or information (40% in 2019); 11% have contacted a Hutchinson elected official to express their opinion (14% in 2019); 11% have attended a local public meeting (16% in 2019); 27% have watched a local public meeting (28% in 2019); 44% have volunteered their time to some group/activity (48% in 2019); 13% have campaigned or advocated for a local issue, cause or candidate (same as in 2019); and 76% have voted in the most recent local election (77% in 2015). More detailed survey information within each fact is available in the complete report. The custom questions survey results were as follows: Additional street tax question ("Currently, the City spends about $4 million a year on street repair and maintenance. In order to fund additional street repair and still maintain the current levels of all City -provided services and programs, additional tax revenue would be needed. How much of a property tax increase would you support or oppose if the revenue generated would be dedicated to fixing, repairing, and upgrading city streets and its related infrastructure?" $1 million increase: 40% Strongly Oppose; 14% Strongly Support; 26% Somewhat Oppose; 20% Somewhat Support $500,000 increase: 25% Strongly Oppose; 27% Strongly Support; 22% Somewhat Oppose; 26% Somewhat Support $250,000 increase; 17% Strongly Oppose; 38% Strongly Support; 13% Somewhat Oppose; 32% Somewhat Support Sales tax question ("If the sales tax were to be renewed, how much would you support or oppose using the funds collected for each of the following purposes. Recreational Facilities: 14% Strongly Oppose; 30% Strongly Support; 14% Somewhat Oppose; 42% Somewhat Support Water/Waste/Storm: 6% Strongly Oppose; 44% Strongly Support; 9% Somewhat Oppose; 41% Somewhat Support Roads & Bridges: 5% Strongly Oppose; 42% Strongly Support; 8% Somewhat Oppose; 45% Somewhat Support Mr. Jaunich also shared results of household questions that related to electric vehicles, recycling, composting and energy/heat conservation. Mr. Jaunich concluded survey results in that 1. Hutchinson rated higher than the national benchmark in the following areas: overall quality of the utility infrastructure, ease of travel by bicycle, ease of walking, well -planned residential growth, well -planned commercial growth, preservation of the historical or cultural character of the community, availability of paths and walking trails, volunteering time to some group/activity, storm water management and yard waste pick-up; 2. Hutchinson rated lower than the national benchmark in using public transportation instead of driving and shopping online; 3. Upward trends included overall economic health, overall opportunities for education/culture/arts; recommend living in Hutchinson to someone who asks; remain in Hutchinson for the next five years; feeling safe from property crime; feeling safe from violent crime; vibrancy of downtown/commercial area; ease of public parking; ease of travel by car; ease of travel by bicycle; recreational opportunities; opportunities to attend cultural/arts/music activities; neighborliness of residents; opportunities to participate in social events and activities, opportunities to attend special events and facilities, storm water management, emergency preparedness, preservation of natural areas, government generally acting in the best interest of the community, and importance of the community to focus on the overall quality of natural environment; 4. Downward trends include overall health and wellness opportunities, ease of travel by public transportation, contacted a Hutchinson elected official within the last 12 months, watched a local public meeting over the last 12 months, walked or biked instead of driving over the last 12 months, importance of the community to focus on the overall opportunities for education, culture and the arts and importance of the community to focus on residents' connection and engagement with their community. Mr. Jaunich also reviewed significant increases and decreases (6% or more) from 2019. The survey results showed that the top -rated City services are public library services, fire services, City parks and public power (electric/gas). The four key findings of the survey results showed that: 1. While the economy remains a top priority for residents, perceptions of local businesses are on the rise. 2. Residents highlight the City's overall design and ease of mobility as a community strength. 3. Hutchinson residents appreciate the City's natural environment and offer insight into their own sustainability practices. 4. Overall, ratings in Hutchinson for 2023 generally remained stable. Mr. Jaunich then reviewed the next steps Council and staff should take with the survey results. Discussion was held on strategies to use to get more residents to participate in the survey. 3. Adjournment Motion by May, second by Burley, to adjourn the workshop at 5:15 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator Em HUTCHINSON CITY COUNCIL HUTCHINSOK Request for Board Action A CITY ON PURPOSE. Resolution 15651-Resolution to Sell at Auction Decommissioned City Fleet Vehicle Agenda Item: Department: Planning Building Zoning LICENSE SECTION Meeting Date: 11/14/2023 Application Complete N/A Contact: Jeremiah Verhey Agenda Item Type: Presenter: Jeremiah Verhey Reviewed by Staff M Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Mayor and Council, The PBZ dept is requesting your approval in selling via auction 2006 Chevrolet 1/2 ton 4x4 extended cab pick-up truck (VIN# 1GCEK19B66Z264659) This truck is now ready to be completely decommissioned and sold as it is no longer needed. It has served both the engineering dept and PBZ for 17 yrs. It meets the VCI threshold of the City of Hutchinson fleet committee and has been replaced. All proceeds will go back in to City Fleet. Thank you for your consideration. BOARD ACTION REQUESTED: Approve Resolution No. 15651 to sell at auction 2006 Chevrolet 1/2 ton 4x4 extended cab pick up #659 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15651 RESOLUTION TO SELL AT AUCTION SURPLUSPROPERTY WHEREAS, the City of Hutchinson has accumulated surplus property; and WHEREAS, the Hutchinson City Code, Section 91, Subdivision 3, Paragraph C, provides for the sale at auction of surplus property; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the following surplus City property be sold at auction and proceeds from the sale be credited to the appropriate account: 1. 2006 Chevrolet 1/2 ton 4x4 extended cab pickup truck (Vin # 1 GCEK19B66Z264659) Adopted by the City Council this 14th day of November, 2023. Gary Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve disposal of surplus equipment by auction Agenda Item: Department: P Wx/Engineering LICENSE SECTION Meeting Date: 11/14/2023 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Public Works/Engineering has eight pieces of surplus equipment: ENGR 686: SUV, Jeep Grand Cherokee STRT 156: 4 x 4 Truck, Ford 1-Ton STRT 289: 4 x 2 Truck, Ford 1-Ton STRT 522: Plow Truck, Mack Single -Axle Dump STRT 626: Mower, Grasshopper 72" WWTF 412: SUV, Jeep Grand Cherokee WWTF 519: Truck, Chevrolet 1/2 Ton These pieces of equipment have been or are anticipated to be replaced. The intent is to offer these units for sale in December at the Fleet and Government Services auction conducted by Jeff Martin Auctioneers. Equipment condition information will be provided. Proceeds from any sale of equipment will be deposited into the Vehicle -Equipment Replacement fund or into the appropriate Enterprise fund. BOARD ACTION REQUESTED: Declare provided list of equipment as surplus to be sold at public auction and approval of resolution No. 15652 Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15652 RESOLUTION TO SELL AT AUCTION SURPLUSPROPERTY WHEREAS, the Hutchinson Public Works Department has accumulated surplus property; and WHEREAS, the Hutchinson City Code provides pursuant, to Section 91, Subdivision 3, Paragraph C, for the sale at auction of surplus City property; and WHEREAS, the Public Works Department has determined that it is in possession of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the following surplus City property be sold at auction and proceeds from the sale be credited to the appropriate account: 1. ENGR 686: SUV, Jeep Grand Cherokee 2. STRT 156: 4 x 4 Truck, Ford 1-Ton 3. STRT 289: 4 x 2 Truck, Ford 1-Ton 4. STRT 522: Plow Truck, Mack Single -Axle Dump 5. STRT 626: Mower, Grasshopper 72" 6. WWTF 412: SUV, Jeep Grand Cherokee 7. WWTF 519: Truck, Chevrolet 1/2 Ton Adopted by the City Council this 14th day of November 2023. Gary Forcier, Mayor Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Revisions to L2/P22-02 23-02 22-03 Assessment Roll (SA-5130 & 5130A) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 11/14/2023 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Due to a revision in the fixed base cost assessment and access onto School Rd NW, City staff requests that the above referenced assessment roll be revised to adjust the assessment amount for Bonneville Land & Cattle LLC to $16,474.00 and delete SA5130A. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15653 RESOLUTION ADOPTING REVISED ASSESSMENT ASSESSMENT ROLL NO. SA5130 & 5130A LETTING NO. 2/PROJECT NO. 22-02, 23-02 & 22-03 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: 2023 Pavement Improvements Project: 22-02 & 23-02 Roadway rehabilitation by milling, bituminous resurfacing, minor repairs to curb and gutter, restoration and appurtenances. 22-03 New multi -use trail facility by construction of tree removals, grading, bituminous surfacing, landscaping, restoration and appurtenances, WHEREAS, such proposed assessment was adopted 03/28/2013; and WHEREAS, due to revised fixed cost method allowing only 2 access points instead of six, the assessment on PID# 36-117-30-02-0260 (County PID# 23.309.0020) is reduced by $5,801.00 from $22,275.00 to $16,474.00. WHEREAS, due to revised fixed cost method no access will be allowed, SA 5130A, the assessment on PID# 36-117-30-03-0330 (County PID# 23.036.5700) shall be deleted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA 1. Such revised assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2024 and shall bear interest at the rate of 4.58 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2023, until the 31st day of December 2024. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2023; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 14th day of November 2023. Gary Forcier, Mayor Matthew Jaunich, City Administrator SEH Building a Better World for All of Us' TO: Mike Stifter FROM: Justin Black, PE (Lic. MN) DATE: October 6, 2023 RE: 2023 Assessments to Wurdell Property MEMORANDUM This memo outlines considerations for 2023 assessments on the Wurdell property for the mill and overlay improvements on School Road NW as part of the 2023 Pavement Improvement Project. The 2023 assessments for the Wurdell property should be revised from $22,275 to $16,474. The assessment value of $22,275 that was included on the final assessment roll was based on the fixed cost method. This method of assessment was calculated based on 13 future lots having direct driveway access to School Road NW. In 2004, when this segment of School Road NW was constructed, it was determined that direct driveway access to this new segment of street would not be allowed. Recent discussions with planning staff and further consideration by engineering staff, confirmed the 2004 decision to not allow direct driveway access to School Road NW. However, based on redevelopment plans of the former golf course property adjacent to School Road NW and the fact that this parcel has no other street access available, it was determined that a maximum of two access points would be allowed in this segment of School Road NW. School Road NW provides street access and a benefit to the adjacent Wurdell property, therefore special assessments should be levied on the property for the 2023 improvements. The Area method of assessments would be used to calculate assessments for the property. Based on a sketch plan submitted to the City a potential of 16 twin home lots could be developed in the parcel east of School Road NW (see attached). The sketch plan shows 6 lots that would be directly adjacent to School Rd NW. Access for these lots would not be directly to School Rd NW, but there is a benefit to having two access points off School Rd NW to develop these lots. Assessment value based on lot area is calculated using a standard 66 ft x 132 ft City lot as basis for computing a per square foot assessment rate. Using the per foot assessment rate of $33.75/ft on a 66 ft front lot width, establishes an assessment value that can be converted to square feet using on the standard lot depth of 132 feet. The calculation is as follows: 66 ft frontage x $33.75 / ft = $2,227.50 66 ft x 132 ft = 8,712 sq ft $2,227.50/8,712 sq ft = $0.26/ sq ft Based on the sketch plan submitted, assessments would be levied for the 6 twin home lots that are adjacent to School Rd NW. Lot dimensions of 80 ft x 132 ft would result in the following total area calculation: 6 lots x 80 ft x 132 ft = 63,360 sq ft of total lot area. Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc., 1390 Highway 15 South, Suite 200, P.O. Box 308, Hutchinson, MN 55350-0308 320.587.7341 1800.838.8666 1 888.908.8166 fax I sehinc.com SEH is 100% employee -owned I Affirmative Action —Equal Opportunity Employer Memorandum October 6, 2023 Page 2 Applying the per square foot assessment rate of $0.26/sq ft results in the following assessment: 63,360 sq ft x $0.26 / sq ft = $16,474 The assessments would be deferred until development occurs. The assessments would then be applied on a square foot basis. jb Attachment \\sp-pzl.sehinc.com\pzprojectsl\fj\h\hutch\169350\1-genl\14-corr\memo re wurdelI assessment option 2_10.06.2023.docx 1 T in��i 2 •2a �I I � 150 J� r1 L•. YI a JJ J` 1029 ti 977 �IIiIN OUTU --• 7i'.. r J Ar'"h ti Ti r-11A/`�. ` .k{7g Area .. .59 11 �2 OUTLOT A Arno - I6.5 ACRES ' r "'d % 1 / �' t : l f : I 7 r-1 - 'Talr r.....•-•-(' riq v Yr� .J 69 ,•. 9 �f''`� � V S?r $ ter/. 0'14 � •^ r �+ ' S5:".''05'W 95756 / �'!' •r,nne CnJ-JGL', rs C.&;,N19'r7'0:'6 N071'586-. ,...-�r Y>r ra ,� �' ✓ � � : , •,,.� 1 0 -A. SEH Building a Better World for All of Us® TO: Mike Stifter FROM: Justin Black, PE (Lic. MN) DATE: October 6, 2023 MEMORANDUM RE: 2023 Assessments to Bullert Property (951 Golf Course Road NW) This memo outlines considerations for 2023 assessments on the Bullert property for the mill and overlay improvements on School Road NW as part of the 2023 Pavement Improvement Project. The 2023 assessments for the Bullert property should be revised from $13,365 to $0. The assessment value of $13,365 that was included on the final assessment roll was based on the fixed cost method. This method of assessment was calculated based on 6 future lots having direct driveway access to School Road NW. In 2004, when this segment of School Road NW was constructed, the Bullert's were notified that they would not have direct access to this new segment of street. Recent discussions with planning staff and further consideration by engineering staff, confirmed the 2004 decision to not allow direct access to School Road NW. The Bullert property could be developed in the future with access from Golf Course Road. Golf Course Road has lower traffic volumes than School Road NW and is not a State Aid Collector route, making this access location a better option for future development of the Bullert property. The fixed cost method of assessment is based on providing direct access to School Road NW. This methodology of assessment is not applicable without direct access to the street. Assessments have previously been levied for improvements on Golf Course Road where future access would be extended for developing the Bullert property. A sketch plan showing one option for a lot layout on the Bullert property with access off Golf Course Road is attached to this memo. jb Attachment \\sp-pzl.sehinc.com\pzprojectsl\fj\h\hutch\169350\1-genl\14-corr\memo re bullert assessment_ 10.06.2023.docx Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc., 1390 Highway 15 South, Suite 200, P.O. Box 308, Hutchinson, MN 55350-0308 320.587.7341 1800.838.8666 1 888.908.8166 fax I sehinc.com SEH is 100% employee -owned I Affirmative Action —Equal Opportunity Employer 36 F4ji �t Qo 0, �T c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration for approval of disposal of surplus property (Resolution #15656) Agenda Item: Department: Information Technology LICENSE SECTION Meeting Date: 11/14/2023 Application Complete N/A Contact: Tom Kloss Agenda Item Type: Presenter: Tom Kloss Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Information Technology department has surplus property no longer needed for municipal operations. Staff is requesting approval to recycle the outdated equipment utilizing the services from PCs for People. All items in this round of recycling will be accepted at no charge. BOARD ACTION REQUESTED: Consideration to approve/reject disposal of surplus property, Resolution # 15656 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15656 RESOLUTION TO SELL SURPLUS PROPERTY WHEREAS, the City of Hutchinson has accumulated surplus property; and, WHEREAS, the Hutchinson City Code provides, pursuant to Section 91.41, for public sale of surplus property; THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: The Hutchinson City Council hereby approves the sale of surplus items identified on Exhibit A to PCs for People Approved by the City Council this 14th day of November 2023. ATTEST: Gary Forcier, Mayor Matt Jaunich, City Administrator Date Entered 5/5/2023 Item Type Desktop Item Description HP EliteDesk 800 G1 SFF Serial Number 2UA547215X 5/5/2023 Dock Dell Dock TB14 n/a 5/5/2023 Laptop Dell Precision 7520 CC3H8S2 5/5/2023 Laptop Dell Precision 7520 CUG8S2 5/5/2023 Laptop Dell Precision 7520 HCDB6S2 5/5/2023 Desktop HP EliteDesk 800 G3 SFF 2UA8061PBM 5/5/2023 Desktop HP EliteDesk 800 G3 Mini 8CG7397TFM 5/5/2023 Dock Dell Dock TB14 n/a 5/5/2023 Desktop HP EliteDesk 800 G1 SFF 2UA5472160 5/5/2023 Desktop HP EliteDesk 800 G1 SFF 2UA5472164 5/5/2023 Display HP 22" CNK8510C9W 5/5/2023 Desktop HP EliteDesk 800 G3 Mini 8CG7312F5M 5/5/2023 Desktop HP EliteDesk 800 G3 Mini 8CG7397PW0 5/5/2023 Desktop HP EliteDesk 800 G1 SFF 2UA5472162 5/5/2023 Desktop HP EliteDesk 800 G1 SFF 2UA547215Z 5/5/2023 Desktop HP EliteDesk 800 G1 SFF 2UA547215V 5/5/2023 Display Dell24" 2QBBCJ2 5/5/2023 Display HP 22" 3CQ136BHJK 5/5/2023 Display HP Compaq 20" CNC310NRMC 5/5/2023 Desktop HP EliteDesk 800 G1 SFF 2UA5481X9C 5/5/2023 Printer Pentax PocketJet 3 031011387 5/5/2023 Laptop MS Surface Pro 018678544853 5/5/2023 Desktop HP EliteDesk 800 G1 SFF 2UA5472162 5/5/2023 Desktop HP EliteDesk 800 G3 Mini 8CG7365945 5/5/2023 Desktop HP EliteDesk 800 G3 Mini 8CG7365948 5/5/2023 Desktop HP EliteDesk 800 G3 Mini 8CG7365947 5/5/2023 Dock Dell Dock TB14 n/a 5/5/2023 Laptop Dell Precision 7520 CWOB6S2 5/5/2023 Desktop HP EliteDesk 800 G3 Mini 8CG7312F5L 5/5/2023 Switch HP 100Mbit Switch CN28DXZ1SG 5/5/2023 Desktop HP EliteDesk G2 Mini 2UA71028MR 5/5/2023 Display HP 22" CNK62710SZ 5/5/2023 Desktop HP EliteDesk 800 G3 Mini 8CG750410K 5/5/2023 Desktop HP EliteDesk 800 G3 Mini 8CG73651SH 5/5/2023 Desktop HP EliteDesk 800 G2 SFF 2UA6341P88 5/5/2023 Desktop HP EliteDesk 800 G2 SFF 2UA7102LDN 5/5/2023 Desktop HP EliteDesk 800 G2 Mini 2UA7202BJ8 5/5/2023 Desktop HP EliteDesk 800 G2 Mini 2UA71025DF 5/5/2023 Desktop HP EliteDesk 800 G2 Mini 2UA71025DD 5/5/2023 Desktop HP EliteDesk 800 G2 Mini 2UA71025DB 5/5/2023 Desktop HP EliteDesk 800 G2 Mini 2UA71025DC 5/5/2023 Display HP 22" 2ME0352256 5/5/2023 Desktop HP EliteDesk 800 G3 Mini 8CG73651SG 5/5/2023 Desktop HP EliteDesk 800 G3 Mini 8CG7365674 5/5/2023 Desktop HP EliteDesk 800 G3 Mini 8CG7365673 5/5/2023 Desktop HP EliteDesk 800 G3 Mini 8CG7397TFL 5/5/2023 Display ELO Touch Display F123012416 5/5/2023 Desktop HP EliteDesk 800 G2 SFF 2UA6502FVK 5/5/2023 Desktop HP EliteDesk 800 G1 SFF 2UA5481X97 5/5/2023 Desktop HP EliteDesk 800 G1 SFF 2UA43426NC 5/5/2023 Desktop HP EliteDesk 800 G1 SFF 2UA547215Y 5/5/2023 Dock Dell WD19DC 8L54MZ2 5/5/2023 Dock Dell WD19DC 2DXLVV2 5/5/2023 Laptop Dell Precision 7540 7L4DP13 5/17/2023 iPhone iPhone FFND993DPUM 5/17/2023 iPhone iPhone DX3F9AMBPLJM 5/17/2023 iPhone iPhone F17F45GOPLJM 5/17/2023 iPhone iPhone F17F4UDFPUM 5/17/2023 iPhone iPhone F18CVXHGPLJM 5/17/2023 iPhone iPhone DX3F9A45PUM 5/17/2023 iPhone iPhone F72CH8Y5HG6W 5/17/2023 iPhone iPhone F17F4KARPUM 5/17/2023 iPhone iPhone DX3YLPSNHG6W 8/24/2023 Desktop HP Desktop KR24901553 8/24/2023 Desktop HP Desktop CN239135091 8/24/2023 Desktop Whitebox n/a 8/24/2023 Desktop Whitebox n/a 8/24/2023 Desktop Dell Desktop 4D2FS 8/24/2023 Desktop Whitebox n/a 8/24/2023 Desktop Apple PowerPC XB54329Z2FS 8/24/2023 Desktop HP Desktop 3CR0010WT1 8/24/2023 Desktop HP Desktop USV3450FJ0 8/24/2023 Misc FREDDIE W120011221B 8/24/2023 Desktop HP Desktop 0029866418 8/24/2023 Desktop Dell Workstation G75BKH2 8/24/2023 Desktop HP Desktop 2UA5481X9F 9/7/2023 Misc Panasonic VCR (qty: 2) n/a 9/7/2023 Misc LED Light n/a 9/7/2023 Misc Polaroid LCD n/a 9/7/2023 Misc Zenith Boom Box n/a 9/7/2023 Misc Identix Finger Printer n/a 9/7/2023 Misc Telex Tape Duplicator n/a 9/7/2023 Printer OKI Dot Matrix Printer 9/7/2023 Printer HP LaserJet 1100 USRN146216 9/7/2023 Misc VHS Tape Rewinder n/a 9/7/2023 Misc Altronix A/V Reciever n/a 9/7/2023 Misc PSA VCR n/a 9/7/2023 Misc Varda Radio n/a 9/7/2023 Misc Onkyo Receiver n/a 9/7/2023 Misc iomega Disk Drive n/a 9/7/2023 Misc Dictaphone Degausser n/a 9/7/2023 Misc Speaker Sets (qty: 2) n/a 9/7/2023 Misc Cisco I Phone n/a 9/7/2023 Misc Sony Microcassette Transcriber n/a 9/7/2023 Misc Pentax Digital Camera n/a 9/7/2023 Misc Sony Handycam n/a 9/7/2023 Misc Philips DVD Player n/a 9/7/2023 Misc Magnavox DVD/VCR Combo n/a 9/7/2023 Misc Agfa Mobile Projector n/a 9/7/2023 Misc GE Cassette Recorder n/a 9/7/2023 Misc APC UPS 620-1 n/a 9/7/2023 Misc Silverstone DVR Whitebox n/a 9/7/2023 Misc Sony VCR (qty: 4) n/a 9/7/2023 Monitor HP 22" 3CQ1300VV8 9/7/2023 Monitor HP 19" CNC6371SC1 9/7/2023 Desktop HP EliteDesk G1 2UA6341P7S 9/7/2023 Monitor HP 22" 3CQ204BD2M 9/7/2023 Monitor ELO Touch Display F123012299 9/7/2023 Monitor ELO Touch Display D11L020487 9/7/2023 Desktop HP Desktop 2UA62430GF 9/7/2023 Desktop HP Desktop 2UA6341P86 9/7/2023 Desktop HP Desktop 2UA6341P7V 9/7/2023 Desktop HP Desktop 2UA6502FVG 9/7/2023 Desktop HP Desktop 2UA6502FVJ 9/7/2023 Desktop HP Desktop 2UA6502FVL 9/7/2023 Desktop HP Desktop 2UA4190XVT 9/7/2023 Laptop HP Laptop 5CG424GBVD 9/7/2023 Dock HP Dock MY26P8211T 9/7/2023 Dock HP Dock MY68N4ZOD8 9/7/2023 Desktop Dell Optiplex JFQQ903 9/7/2023 Desktop HP Desktop 8CG7312F5G 9/7/2023 Desktop HP Desktop 8CG73651SH 9/7/2023 Desktop HP Desktop 8CG7365946 10/10/2023 Misc Overhead Projector n/a 10/10/2023 Misc Cassette Recorder n/a 10/10/2023 iPhone iPhone FFNC28R5JC6C 10/10/2023 iPhone iPhone DX3F9B8EPUM 10/10/2023 iPhone iPhone FFNF204MPUM 10/24/2023 Scanner Canon DR-6030C FL305066 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution No. 15657 — Resolution Establishing Regulations Related to Counting Agenda Item: of Write -In Votes Department: Administration LICENSE SECTION Meeting Date: 11/14/2023 Application Complete N/A Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: State regulations now provide the ability for cities/townships/schools to adopt a one-time resolution to only require write-in candidates to have their votes tallied if the number of write-in votes for the contest is greater than or equal to the fewest number of votes cast for a non -write-in candidate. This will eliminate a lot of unnecessary counting of random write in votes (e.g., "Mickey Mouse" votes), when essentially those votes have already been overturned by the results of the regular contest. BOARD ACTION REQUESTED: Approve Resolution No. 15657 - Establishing Regulations Related to Counting of Write -In Votes Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15657 RESOLUTION ESTABLISHING CITY OF HUTCHINSON REGULATIONS RELATED TO COUNTING OF WRITE-IN VOTES WHEREAS, current voting regulations require election workers to count and tabulate each write in vote under certain conditions; and WHEREAS, counting of write-in votes is time consuming on election night and rarely, if ever, results in a winning candidate; and WHEREAS, recent legislative changes have provided cities/townships/schools with options for how to deal with write-in votes; and WHEREAS, the new State regulations provide the ability for cities/townships/schools to adopt a resolution requiring that either write-in candidates must submit a request in order to have their individual votes tallied, or write-in candidates will only have their individual votes tallied if the number of write-in votes for the contest is greater than or equal to the fewest number of votes cast for a non -write-in candidate; and WHEREAS, the second option is recommended for adoption in Hutchinson; NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OFTHE CITY OF HUTCHINSON, MCLEOD COUNTY, MINNESOTA, THAT: the City of Hutchinson's procedure for counting of write-in votes cast during a primary, special, or general election, unless otherwise required by State Statute, shall be as follows effective January 1, 2024; Write-in candidates will only have their individual votes tallied if the number of write-in votes for the contest is greater than or equal to the fewest number of votes cast for a non -write-in candidate. Adopted by the City Council of the City of Hutchinson, McLeod County, Minnesota, this 14th day of November, 2023. Gary T. Forcier Mayor ATTEST: Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Acoma Township/City of Hutchinson MOU for Koglin Road Maintenance Agenda Item: Department: P Wx/Eng LICENSE SECTION Meeting Date: 11/14/2023 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City has been assessed by Acoma Township in the past for road maintenance projects associated with Koglin Rd. A MOU has been established that governs the rationale, formula, and purpose of future assessments. BOARD ACTION REQUESTED: Approve Resolution and Acoma Township/City of Hutchinson MOU for Koglin Rd Maintenance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15658 RESOLUTION ADOPTING ACOMA TOWNSHIP AND CITY OF HUTCINSON MOU FOR KOGLIN ROAD MAINTENANCE WHEREAS, Acoma Township has established a Subordinate Service District (SSD) pursuant to Minnesota Statute Chapter 365A and that each property within the Koglin Road SSD is responsible for the costs associated with the bituminous maintenance and repair of the road; and WHEREAS, the City of Hutchinson has connected a city street named Heritage Avenue on to Koglin Road and is putting traffic on Koglin Road; and WHEREAS, Acoma Township and the City of Hutchinson agree that the traffic from Heritage Avenue does cause wear and tear to Koglin Road; and WHEREAS, Acoma Township and the City of Hutchinson agree that the City of Hutchinson should be treated as another lot in the Koglin Road Subordinate Service District and should be responsible for a share of the costs associated with the bituminous improvements and maintenance on Koglin Road as if it owned a lot within the Subordinance Service District; and WHEREAS, Acoma Township and the City of Hutchinson have the authority to enter in to this Agreement for the purpose of the City of Hutchinson to share in the cost of bituminous improvements and maintenance of Koglin Road in the same manner as property owners within the Subordinate Service District. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: Acoma Township shall provide notice to the City of Hutchinson of any planned improvements to Koglin Road in the same manner as Acoma Township provides notice to all of the property owners within the Koglin Road Subordinate Service District. 2. The City of Hutchinson hereby agrees to contribute towards the cost of any bituminous improvements and maintenance of Koglin Road in an amount equal to one (1) parcel of property within the Koglin Road Subordinate Service District. 3. The initial term of this Agreement is three (3) years. This Agreement shall automatically renew for additional three (3) year terms unless either party submits a written termination notice to the other Party at least six (6) months before the end of the current term. In the absence of a termination notice, the Agreement shall be renewed under the same terms and conditions. Adopted by the Council this 14th day of November 2023. Gary Forcier, Mayor Matthew Jaunich, City Administrator ACOMA TOWNSHIP AND CITY OF HUTCHINSON AGREEMENT FOR KOGLIN ROAD THIS AGREEMENT is entered into this day of 2023 by and between Acoma Township, a political subdivision of the State of Minnesota and the City of Hutchinson, a municipal corporation, with the Township and City collectively hereinafter referred to as "Parties" or individually as "Parry". WITNESSETH: WHEREAS, Acoma Township has established a Subordinate Service District (SSD) pursuant to Minnesota Statute Chapter 365A and that each property within the Koglin Road SSD is responsible for the costs associated with the bituminous maintenance and repair of the road; and WHEREAS, the City of Hutchinson has connected a city street named Heritage Avenue on to Koglin Road and is putting traffic on Koglin Road; and WHEREAS, Acoma Township and the City of Hutchinson agree that the traffic from Heritage Avenue does cause wear and tear to Koglin Road; and WHEREAS, Acoma Township and the City of Hutchinson agree that the City of Hutchinson should be treated as another lot in the Koglin Road Subordinate Service District and should be responsible for a share of the costs associated with the bituminous improvements and maintenance on Koglin Road as if it owned a lot within the Subordinance Service District; and WHEREAS, Acoma Township and the City of Hutchinson have the authority to enter in to this Agreement for the purpose of the City of Hutchinson to share in the cost of bituminous improvements and maintenance of Koglin Road in the same manner as property owners within the Subordinate Service District. NOW, THEREFORE, IT IS HEREBY AND HEREIN MUTUALLY AGREED, in consideration of each party's promises and considerations herein set forth, as follows: 1. The above recitals are incorporated herein by reference. 2. Acoma Township shall provide notice to the City of Hutchinson of any planned improvements to Koglin Road in the same manner as Acoma Township provides notice to all of the property owners within the Koglin Road Subordinate Service District. 3. The City of Hutchinson hereby agrees to contribute towards the cost of any bituminous improvements and maintenance of Koglin Road in an amount equal to one (1) parcel of property within the Koglin Road Subordinate Service District. 4. The City of Hutchinson agrees to pay such service charge or assessment within thirty (30) days of being invoiced by Acoma Township. 5. The initial term of this Agreement is three (3) years. This Agreement shall automatically renew for additional three (3) year terms unless either parry submits a written termination notice to the other Party at least six (6) months before the end of the current term. In the absence of a termination notice, the Agreement shall be renewed under the same terms and conditions. 6. This Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement shall be venued in the State of Minnesota. 7. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid or otherwise unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement. IN WITNESS WHEREOF, Acoma Township and the City of Hutchinson have caused this Agreement to be duly executed on the day and year first above written. ACOMA TOWNSHIP Chuck Hausladen, Chairman Chuck Lingbeek, Clerk CITY OF HUTCHINSON Gary Forcier, Mayor Matt Jaunich, City Administrator 2 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Short -Term Gambling License - 3M Club Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 11/14/2023 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The 3M Club has submitted a short-term gambling license application into administration for review and processing. The application is for raffle drawings the organization is holding from March 1, 2024 to April 30, 2024. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to 3M Club from March 1, 2024, to April 30, 2024. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A �J�f 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days _before event in order to be considered Q Short Term Date(s) 1 March 2024 - 30 April 2024 Month/Dai'/Year — Month/DmlYea Information 3M Club Hutchinson Fee: $30.00 Name Phone Number 915 Adams Street SE Hutchinson MN 55350 Address where regular meeting are held City State Zip Federal or State ID: 41-1583-951 Day and time of meetings? 07:15 2nd Thursday of each month Is this organization organized under the laws of the State of Minnesota? ❑ yes ❑ no How long has the organization been in existence? 54 yrS How may members in the organization? 1500 What is the purpose of the organization? Employee Recognition In whose custody will organization records be kept? Patty Carlson Name 915 Adams Street Address Duly Authorized Officer of the Organization Information Angela Plath True Name 23397 Walden Avenue Residence Address Hutchinson Hutchinson City Date of Birth: 05 / 13 / 1966 Place of Birth: toledo Month/day/year Have you ever been convicted of any crime other than a traffic offense? If yes, explain: Phone Number MN 55350 State Zip 320-582-0907 Phone Number M N 55350 State Zip OH City State ❑ yes M no City of Hutchinson Application for Gambling Devices License Page 2 of 3 Monteforte under Minnesota Statute True Name 287 North High Dr Hutchinson Residence Address _ City State zip Date of Birth: 03 / 05 / 1964.Place of Birth: Jersey City NJ Month/day/year Have you ever been convicted of any crime other than a traffic offense? ❑ yes If yes, explain: How long have you been a member of the organization? 30 years 320-455-4636 Phone Number KAKI cc13cn City State W no Game Information Location #1 3M Hutchinson 320-455-4250 Name of location where game will be played Phone Number 915 Adams Street SE Hutchinson MN 55350 Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: 3/1/2024 through 4/30/2024 AM AM Hours of the day gambling devices will be used: From 12:00 pM To 11:59 pM Maximum number of player: 1500 Will prizes be paid in money or merchandise? ® money ® merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes 0 no If yes, will a charge be made for such refreshments? ❑ es ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To pM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Org Pam Defoe Name 1225 Roberts Rd SW Lisa Farrell list additional names on Residence Address Name 755 Spruce Street _ Residence Address Michelle Potter Name 846 Maple Stree NE Residence Address Officers or Other Persons Paid for Services Information Anoela Plath Name 23397 Walden Avenue Residence Address Name Residence Address Name Residence Address Hutchinson 3M Club Hutchinson - President Title MN 55350 City State zip 3M Club Hutchinson - VP Title Hutchinson MN 55350 City State zip 3M Club Hutchinson - Secretary Hutchinson Title MN 55350 State zip list additional names on separate sheet 3M Club Hutchinson - Treasurer Hutchinson City City Title MN 55350 State zip Title zip State Title zip State Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager Er yes ❑ no Authorized Officer ,yes ❑ no Initial Initial I declare that the information I have proN ed on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 reLW!ag-t�bling and I will familiarize myself with the contents thereof. �SignaAureofuthorized officer of organization Date .2 ignatu e of gam ing manager of organization Date Internal Use On City Council ❑ approved ❑ denied Notes: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Purchase Order - Truck Chassis Agenda Item: Department: P Wx/Eng LICENSE SECTION Meeting Date: 11/14/2023 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Public Works department is requesting replacement of a Plow Truck. The truck is scheduled for replacement in 2024 but is being requested now to secure a 'build' slot. Missing the slot would likely mean a truck in 2025 instead. Staff received two quotes: Western Star: $124,314.62 Mack: $134,709.58 Due to price and availability of Mack (24-30 month lead time), staff is recommending the Western Star. A future request will be made to complete the Truck Body and Plow assembly once the Chassis is complete. BOARD ACTION REQUESTED: Approval of purchase. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: $ 124,314.62 Total City Cost: $ 124,314.62 Funding Source: Fleet Remaining Cost: $ 0.00 Funding Source: N/A 11/07/2023 Purchase Requisition 07:35 AM Purchase Requisition No 020404 Requested Date Required Date Requested By 11/07/2023 mstifter Preferred Vendor 124925 BOYER TRUCKS Address PO BOX 512 Department 4302 SAINT MICHAEL, MN 55376-0512 Req. Description WESTERN STAR 47X CHASSIS Qty. Description GL Number 1 Unit Price Amount 1 WESTERN STAR 47X SINGLE AXL 100-4302-90540 124,314.62 124,314.62 Total: 124,314.62 WB CA AF Rear Ratio Cab Color _ Wheel Color Notes STATE OF MINNESOTA PRICING PAGE Single Axle Cab & Chassis Amendment 1 Exhibit D: Price Schedule VENDOR NAME s section for use 198" 114" ordering MAKE AND MODEL 81" 4.56 White White of Hutchinson - MY24 Single Axle Plow 1 of 5 Print Date & Time 8/22/2023 15:06 Boyer Trucks Western Star 47X Grand Total $ 118,514.62 1 4-19-22 Surcharge $ 5,800.00 Trade Total $ 124,314.62 ....._.......-__........................_................-..._..,_........._.,._._____................................... Code spec# Description Qty_ ___._...... 2022 Price_ ,_....,_..,...............,.... __-Subtotal 1.0 -mPrice for base unit: m1 _ �$ 83,108.00 $ -83,108.00 2.0 FRAME OPTIONS - 556-997 2.3 Deduct for no front bumper 1 $ - $ _ 551-034 2.4 Frame fastener option (bolt or huck spun) CLASS 10.9 THREADED METRIC FASTENERS 1 $ 239.00 $ 239.00 2.46 3,216,626 / 26.80 / 120,000 / Up to 97" 1 $ 591.00 $ 591.00 549-002 2.108 24 INCH INTEGRAL FRONT FRAME EXTENSION 1 $ 98.00 $ 98.00 561-001 2.121 STANDARD CROSSMEMBER BACK OF TRANSMISSION 1 $ 131.00 $ 131.00 572-078 2.132 HEAVY DUTY REAR C-CHANNEL CROSSMEMBER, NON -TOWING 1 $ - $ - 6CF-001 2.142 1 MID CHASSIS COMPONENT LOCATION REQUEST 1 $ 105.00 $ 105.00 558-998 2.181 NO FRONT TOW HOOKS 1 $ - $ _ 924-007 2.244 LEFT HAND SIDE HEAVY DUTY BRACKETS REQUIRED 1 $ 11.00 $ 11.00 928-007 2.246 RIGHT HAND SIDE HEAVY DUTY BRACKETS REQUIRED 1 $ 11.00 $ 11.00 3.0 FRONT AXLE/SUSPENSION/BRAKE/OPTION - 410-001 3.8 Heavy duty front axle shocks 1 $ 109.00 $ 109.00 408-001 3.12 Front axle lubrication Cap with slotted venthole 1 $ 3.00 $ 3.00 427-001 3.13 Front brake dust shields 1 $ 28.00 $ 28.00 536-104 3.14 Dual front auxiliary steering gear 1 $ 810.00 $ 810.00 400-11313 3.27 DETROIT DA-F-20.0-5 20,000# FL1 71.0 KPI/3.74 DROP SINGLE FRONT AXLE 1 $ 910.00 $ 910.00 418-060 3.34 CONMET PRESET PLUS PREMIUM IRON FRONT HUBS 1 $ 269.00 $ 269.00 402-030 3.42 MERITOR 16.5X6 Q+ CAST SPIDER CAM FRONT BRAKES, DOUBLE ANCHOR, FABRICATED SHOES 1 $ 116.00 $ 116.00 419-023 3.56 CONMET CAST IRON FRONT BRAKE DRUMS 1 $ 11.00 $ 11.00 405-031 3.65 HALDEX AUTOMATIC FRONT SLACK ADJUSTERS WITH STAINLESS STEEL CLEVIS PINS 1 $ 36.00 $ 36.00 534-003 3.68 4 QUART POWER STEERING RESERVOIR 1 $ 22.00 $ 22.00 533-001 3.69 OIL/AIR POWER STEERING COOLER 1 $ 52.00 $ 52.00 4OT-003 3.71 SYNTHETIC 40/50W FRONT AXLE LUBE 1 $ 4.00 $ 4.00 620-006 3.83 20,000# FLAT LEAF FRONT SUSPENSION 1 $ 253.00 $ 253.00 4.0 4.0 SINGLE REAR AXLE/SUSPENSION/BRAKE/OPTIONS - 425-002 4.25 Rear brake dust shield 1 $ 20.00 $ 20.00 420-227 4.35 RS-23-186 23,000# R-SERIES SINGLE REAR AXLE 1 $ 1,350.00 $ 1,350.00 386-073 4.42 MXL 17T MERITOR EXTENDED LUBE MAIN DRIVELINE WITH HALF ROUND YOKES 1 $ - $ - 452-001 4.63 DRIVER CONTROLLED TRACTION DIFFERENTIAL - SINGLE REAR AXLE 1 $ 386.00 $ 386.00 STATE OF MINNESOTA 2 of 5 :. Code spec u Descri P �. _ _•__ _••._•_••.•-.__� Q-•�_-2022 Price Subtotal 423-039 4.70 MERITOR 16.5X7 Q+ CAST SPIDER CAM REAR BRAKES, DOUBLE ANCHOR HEAVY DUTY BRAKE AND SHOES 1 $ 164.00 $ 164.00 434-011 4.78 BRAKE CAMS AND CHAMBERS ON FORWARD SIDE OF DRIVE AXLE(S) 1 $ 14.00 $ 14.00 451-018 4.82 WEBB CAST IRON REAR BRAKE DRUMS 1 $ 9.00 $ 9.00 428-031 4.88 HALDEX AUTOMATIC REAR SLACK ADJUSTERS WITH STAINLESS STEEL CLEVIS PINS 1 $ 30.00 $ 30.00 622-003 4.94 23,000# FLAT LEAF SPRING REAR SUSPENSION WITH HELPER AND RADIUS ROD 1 $ 85.00 1 $ 85.00 6.0 TIRES/RIMS OPTIONS: - 498-011 6.1 Nylon wafers or wheel guards on all wheels (6 ea.) 1 $ 15.00 15.00 RFY-022 6.24 DTNA FRONT TIRE SURCHARGE 1 $ 60.00 $ 60.00 RFU-022 6.25 DTNA REAR TIRE SURCHARGE 1 $ 120.00 $ 120.00 093-1RJ 6.74 MICHELIN X WORKS Z 315/80R22.5 20 PLY RADIAL FRONT TIRES 1 $ 409.00 $ 409.00 094-2A7 6.130 MICHELIN XDS2 11 R22.516 PLY RADIAL REAR TIRES 1 $ 526.00 $ 526.00 502-1BH 6.197 ACCURIDE 29169 22.5X8.25 10-HUB PILOT 5-HAND HD STEEL DISC FRONT WHEELS 1 $ 47.00 $ 47.00 505-657 6.221 ACCURIDE 51408 ACCU-LITE 22.5X8.25 10-HUB PILOT 2-HAND STEEL DISC REAR WHEELS 1 $ 6.00 $ 6.00 7.0 BRAKE SYSTEM OPTIONS: 460-007 7.13 ALUMINUM AIR BRAKE RESERVOIRS 477-001 7.28 PULL CABLE ON WET TANK, PETCOCK DRAIN VALVES ON ALL OTHER AIR TANKS 8.0 ENGINE/EXHAUST AND FUEL TANKS OPTIONS: 101-3BR 8.49 CUM L9 360 HP @ 2200 RPM; 2200 GOV RPM, 1150 LB -FT @ 1200 RPM 8.62 RH OUTBOARD UNDER STEP MOUNTED HORIZONTAL 016-1c2 AFTERTREATMENT SYSTEM ASSEMBLY WITH RH B-PILLAR MOUNTED VERTICAL TAILPIPE 239-038 8.70 11 FOOT 06 INCH (138 INCH+O/-5.9 INCH) EXHAUST SYSTEM HEIGHT 233-017 8.79 STANDARD CURVE BRIGHT UPPER STACK(S) 23U-002 8.84 13 GALLON DIESEL EXHAUST FLUID TANK 242-001 8.89 STAINLESS STEEL AFTERTREATMENT DEVICE/MUFFLER/TAILPIPE SHIELD 204-152 8.113 70 GALLON/264 LITER ALUMINUM FUEL TANK - LH 215-006 8.163 POLISHING OF FUEL1HYDRAULIC TANK(S) WITH POLISHED STAINLESS STEEL BANDS 205-002 8.171 CHROME FUEL TANK CAP, EACH 9.0 ENGINE RELATED OPTIONS: 014-111 9.37 SIDE OF HOOD AIR INTAKE WITH ENGINE MOUNTED AIR CLEANER, WITH INSIDE/OUTSIDE AIR AND SNOW DOOR 124-1DJ 9.45 DR 12V 160 AMP 36-SI BRUSHLESS QUADRAMOUNT PAD ALTERNATOR WITH REMOTE BATTERY VOLT SENSE 9.52 BW MODEL FE-921 19.0 CFM SINGLE CYLINDER AIR COMPRESSOR WITH 107-046 SAFETY VALVE 128-002 9.56 JACOBS COMPRESSION BRAKE 110-068 9.81 DDC SUPPLIED ENGINE MOUNTED FUEL FILTER/FUEL WATER SEPARATOR WITH WATER -IN -FUEL INDICATOR 266-109 9.83 1400 SQUARE INCH SEVERE SERVICE RADIATOR 270-023 9.88 HDEP FIXED RATIO COOLANT PUMP AND RADIATOR DRAIN VALVE 360-013 9.94 1350 ADAPTER FLANGE FOR FRONT PTO PROVISION 155-075 9.116 MITSUBISHI 12V MOD 3.175-DP60 STARTER WITH INTEGRATED MAGNETIC SWITCH 1 $ 113.00 113.00 1 $ 20.00 $ 20.00 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $ 3,059.00 3,059.00 $ 437.00 $ 437.00 $ 128.00 128.00 $ 45.00 45.00 $ 129.00 $ 129.00 $ 5.00 S 5.00 $ 399.00 $ 399.00 $ 65.00 $ 65.00 $ 177.00 177.00 $ 703.00 703.00 10.0 TRANSMISSION OPTIONS: - 35T-001 10.5 Synthetic (TranSynd) lubrication for Automatic Transmission 1 $ - - 342-1M3 10.55 ALLISON 4500 RIDS AUTOMATIC TRANSMISSION WITH PTO PROVISION 1 $ 10,902.00 10,902.00 84N-200 10.67 FUEL SENSE 2.0 DISABLED - PERFORMANCE - TABLE BASED 1 $ - - Code -. Spec # STATE OF MINNESOTA WIRING TO CUSTOMER INTERFACE CONNECTOR 362-823 10.82 CUSTOMER INSTALLED CHELSEA 280 SERIES PTO 363-001 10.184 PTO MOUNTING, LH SIDE OF MAIN TRANSMISSION 345-078 10.196 HEAVY DUTY ELECTRONIC TRANSMISSION SHIFT CONTROL, COLUMN MOUNTED 11.0 ELECTRICAL OPTIONS: 311-001 11.8 OEM daytime running lights 11.15 Switch for snowplow lights mounted on instrumental panel. Includes wiring 314-824 terminated near headlights, for customer mounted auxiliary snowplow lights. 292-222 11.19 (3) DTNA GENUINE, HIGH TEMP AGM STARTING AND CYCLING, MIN 2775CCA, 570RC, THREADED STUD BATTERIES 290-1AC 11.32 PASSENGER SEAT BATTERY BOX VENTED TO OUTSIDE OF CAB 282-013 11.40 BATTERY BOX MOUNTED UNDER PASSENGER SEAT 289-006 11.46 PLASTIC BATTERY BOX COVER 33M-001 11.56 AUXILIARY POWER NET DISTRIBUTION BLOCK FOR BODY BUILDER USE 3of5 )ty` 2022 Price - Subtotal 1 $ - $ - 1 $ - - 1 $ - - 1 1 1 1 1 293-058 11.57 POSITIVE LOAD DISCONNECT WITH CAB MOUNTED CONTROL SWITCH MOUNTED OUTBOARD DRIVER SEAT 1 295-029 11.59 POSITIVE AND NEGATIVE POSTS FOR JUMPSTART LOCATED ON FRAME NEXT TO STARTER 1 306-015 11.60 PROGRESSIVE LOW VOLTAGE DISCONNECT AT 12.3 VOLTS FOR DESIGNATED CIRCUITS 1 353-074 11.62 QUICKFIT BODY LIGHTING CONNECTOR UNDER CAB, WITH BLUNTCUTS 1 Mc 11.65 PTO 1, DASH SWITCH, 80S-xxx 1 4CH-004 11.73 4 EXTRA PROGRAMMABLE SWITCHES/INDICATORS 1 185-004 11.78 STANDARD FOOT PEDAL SYSTEM 1 87L-001 11.80 ENGINE REMOTE INTERFACE WITH PARK BRAKE INTERLOCK 1 870-002 11.82 BRIGHT ARGENT FINISH GAUGE BEZELS 1 721-021 11.91 87 DB TO 112 DB SELF-ADJUSTING BACKUP ALARM 1 339-005 11.104 AUXILIARY POWER DISTRIBUTION MODULE FOR TEM USE, AUXILIARY EVAULT MOUNTED, FUSE PROTECTED 1 845-011 11.106 FUEL FILTER RESTRICTION INDICATOR 1 148-072 11.109 ENGINE REMOTE INTERFACE WITH MULTIPLE SET SPEEDS 1 48H-002 11.115 QUICKFIT POWERTRAIN INTERFACE CONNECTOR LOCATED BETWEEN SEATS WITH BLUNTCUTS 1 48C-002 11.139 QUICKFIT PROGRAMMABLE INTERFACE CONNECTOR(S) BETWEEN SEATS WITH BLUNTCUTS 1 854-001 11.155 ENGINE OIL TEMPERATURE GAUGE 1 372-123 11.160 PTO CONTROLS FOR ENHANCED VEHICLE ELECTRIC/ELECTRONIC ARCHITECTURE 1 35M-011 11.182 QUICKFIT PROGRAMMABLE INTERFACE MODULE + (4) 20 AMP FUSED RELAYS 1 753-007 11.202 AM/FM ANTENNA MOUNTED ON RH SIDE MIRROR 1 751-001 11.211 SINGLE REMOTE SPEAKER WITH LEAD FOR 2-WAY RADIO 1 752-004 11.212 SINGLE FIBERGLASS LH MIRROR MOUNTED CB ANTENNA WITH BRACKET AND LEAD 1 6TS-005 11.221 TMC RP1226 ACCESSORY CONNECTOR LOCATED BEHIND PASSENGER SIDE REMOVEABLE DASH PANEL 1 Mc 11.226 5 YEARS DETROIT CONNECT BASE PACKAGE (FEATURES VARY BY MODEL) DETROIT CONNECT PLATFORM 1 329-127 11.241 TWO EXTRA HARDWIRED SWITCHES IN DASH, ROUTE TO UNDER CAB, BLUNTCUT 1 81Y-005 11.293 PRE -TRIP INSPECTION FEATURE FOR EXTERIOR LAMPS ONLY 1 12.0 CAB EXTERIOR OPTIONS: - 727-012 12.3 Dual rectangular air horns 1 644-048 12.16 Tilting hood per Spec 12.8 1 754-017 12.21 Front fender extensions 1 659-006 12.24 Optional windshield washer tank 1 82A-028 12.36 PAINTED CAB ACCENT MOLDING 1 $ 85.00 $ 85.00 $ 456.00 $ 456.00 $ (85.00) (85.00) $ - - $ 186.00 $ 186.00 $ 137.00 $ 137.00 $ 62.00 $ 62.00 $ 66.00 66.00 $ 17.00 17.00 $ 51.00 51.00 $ 15.00 15.00 $ 31.00 31.00 $ 102.00 $ 102.00 $ 26.00 26.00 $ 50.00 $ 50.00 $ 21.00 $ 21.00 $ 19.00 19.00 $ 9.00 $ 9.00 $ 91.00 $ 91.00 $ 6.00 6.00 $ 5.00 S 5.00 $ 11.00 $ 11.00 $ 2.00 $ 2.00 $ 55.00 $ 55.00 Is 6.00 IS 6.00 $ 125.00 125.00 $ 60.00 60.00 $ 8.00 8.00 $ 87.00 87.00 STATE OF MINNESOTA ___._. _.............,.._ Code Specn= .__._.,.___.,......._._...__....._._ .......... RFZ-023 1z.3s DTNA PRODUCTION COST SURCHARGE 1 678-066 12.44 INTERIOR GRAB HANDLES WITH ADDED LOWER LH AND RH A PILLAR GRAB HANDLES AND LH AND RH EXTERIOR NON -SLIP GRAB HANDLES 1 327-028 12.64 SWITCH, INDICATOR LIGHT, WIRING AND 6 FEET OF ADDITIONAL CABLE BACK OF CAB/SLEEPER FOR (2) CUSTOMER FURNISHED BEACONS 1 12.74 DUAL STAGE INTELLIGENT LED HEADLIGHTS WITH HEATED LENS 312-095 SYSTEM 1 302-073 12.75 VISOR MOUNTED LED MARKER LIGHTS 1 294-1AY 12.89 INTEGRAL LED STOP/TAIL/BACKUP LIGHTS 1 744-104 12.122 C-BAR MIRROR SYSTEM WITH DUAL HEATED MIRRORS WITH INTEGRAL CONVEX, DUAL REMOTE, TURN SIGNAL, STAINLESS STEEL BACK COVER, AND BRIGHT C-BAR 1 796-001 12.126 102 INCH EQUIPMENT WIDTH 1 743-209 12.128 LH AND RH CONVEX MIRRORS INTEGRAL WITH PRIMARY MIRRORS 1 74B-114 12.131 RH AND LH HEATED BLACK HOOD/FENDER MOUNTED MIRRORS W/ BRIGHT FINISH MOUNTING ARM 1 764-020 12.151 STAINLESS STEEL EXTERIOR SUN VISOR WITH INTEGRAL MARKER LIGHTS 1 768-064 12.152 SINGLE SOLAR TINTED REAR WINDOW, (1) 31 INCH X 20 INCH 1 MC 12.160 1-PIECE ROPED -IN HEATED WINDSHIELD 1 13.0 CAB INTERIOR OPTIONS: - 055-016 13.2 Premium grade interior trim package 1 198-003 13•9 Dash mounted air cleaner air restriction gauge 1 864-001 13.11 Transmission temp gauges 1 346-003 13.14 Transmission oil sensor (check & fill) 1 299-020 13.18 Self canceling turn signals 1 707-1C4 13.21 CHARCOAL BLACK VINYL UP LEVEL INTERIOR 1 70K-017 13.23 CARBON WITH PREMIUM TEAK ACCENT 1 772-035 13.25 BLACK MATS WITH ADDED FLOOR HEAT AND NOISE INSULATION 1 785-032 13.30 (1) DASH MOUNTED POWER OUTLETS AND (1) USB CHARGING OUTPUT 1 720-025 13.51 5 LB. FIRE EXTINGUISHER MOUNTED INBOARD OF DRIVER SEAT 1 170-045 13.61 STANDARD HEATER PLUMBING WITH BALL SHUTOFF VALVES AT SUPPLY LINES ONLY 1 739-034 13.65 PREMIUM INSULATION 1 324-1B2 13.68 PREMIUM LED CAB LIGHTING 1 722-028 13.85 TRIANGULAR REFLECTORS KIT WITHOUT FLARES SHIPPED LOOSE IN CAB 1 842-001 13.88 2 INCH TURBO AIR PRESSURE GAUGE 1 882-021 13.92 TWO VALVE PARKING BRAKE SYSTEM WITH DASH VALVE CONTROL AUTONEUTRAL AND WARNING INDICATOR 1 756-319 13.106 SEARS ATLAS II DELUXE SERIES HIGH BACK AIR DRIVERS SEAT W/ACTIVE VIBRATION REDUCTION SYSTEM, 4 CHAMBER AIR LUMBAR, INTEGRATED CUSHION EXTENSION AND TILT 1 760-294 13.107 BATTERY BOX MID BACK NON SUSPENSION PASSENGER SEAT 1 757-001 13.117 BLACK SUSPENSION COVER FOR AIR DRIVER SEAT 1 759-007 13.119 DUAL DRIVER SEAT ARMRESTS, NO PASSENGER SEAT ARMRESTS 1 758-135 13.126 BLACK MORDURA CLOTH DRIVER SEAT COVER WITH EMBROIDERED LOGO 1 761-138 13.136 BLACK MORDURA CLOTH PASSENGER SEAT COVER WITH NO LOGO 1 763-1AA 13.147 3 POINT ADJUSTABLE D-RING RETRACTOR DRIVER AND FIXED D-RING RETRACTOR PASSENGER SEAT BELTS 1 540-070 13.155 4-SPOKE 18 INCH (450MM) LEATHER WRAPPED STEERING WHEEL WITH CHROME SWITCH BEZELS 1 14.0 MN/DOT OPTIONS: - 15.0 TRAILER TOW OPTIONS: 019-006 15.1 Trailer tow package extended to rear of frame 482-001 15.3 gW TRACTOR PROTECTION VALVE 15.8 TRAILER HAND CONTROL BRAKE VALVE 883-001 4 of 5 -__-' 2022µPrice =_ _ Subtotal $ 4,500.00 4,500.00 $ 96.00 $ 96.00 $ 37.00 $ 37.00 $ 38.00 $ 38.00 $ 14.00 14.00 $ (165.00) $ (165.00) $ - - a - - $ 139.00 $ 139.00 $ 283.00 $ 283.00 $ 58.00 58.00 $ 1,051.00 1,051.00 $ 475.00 475.00 $ 13.00 13.00 $ 50.00 50.00 $ - - $ - - $ 98.00 98.00 $ 46.00 46.00 $ 88.00 88.00 $ 12.00 12.00 $ 31.00 31.00 $ 10.00 $ 10.00 $ 381.00 381.00 $ 68.00 68.00 $ 13.00 $ 13.00 $ 12.00 12.00 $ 32.00 $ 32.00 $ 1,023.00 $ 1,023.00 $ 360.00 360.00 $ 26.00 26.00 $ 34.00 34.00 $ 37.00 $ 37.00 $ 11.00 $ 11.00 $ 68.00 $ 68.00 1 $ 208.00 208.00 1 $ 63.00 S 63.00 1 1 $ 18.00 18.00 STATE OF MINNESOTA _...,_..._......_:.._,._._....�............ Code €Spec # . _......._.._....... ...................... ____ .._ _ r�r�r��a_._..__._.._._.._.__.......�._..�._._. = DBScrlp ? Qty _ .._._.._,._................ _._s gi4-001 15.12 ..._..... _ _..� ____...._...._-_-____....___.._..__._..........__._.____.._ _.._......_.._ ._ ...___..............,___..__. _€.__ AIR CONNECTIONS TO END OF FRAME WITH GLAD HANDS FOR TRUCK -7 AND NO DUST COVERS 1 $ 296-010 15.39 PRIMARY CONNECTOR/RECEPTACLE WIRED FOR SEPARATE STOPITURN, ABS CENTER PIN POWERED THROUGH IGNITION 1 $ 308-023 15.52 SUPPLEMENTAL RECEPTACLE WIRING WITH SWITCHED IGNITION AT CENTER PIN LABELED'TRLR AUX' 1 $ 303-025 15.55 SAE J560 7-WAY PRIMARY TRAILER CABLE RECEPTACLE MOUNTED END OF FRAME 1 $ 334-003 15.80 SUPPLEMENTAL ISO 3731 7-WAY RECEPTACLE LOCATED WITH PRIMARY RECEPTACLE END OF FRAME 1 $ 2022 Price - 5of5 Subtotal 37.00 $ 37.00 21.00 $ 21.00 79.00 $ 79.00 68.00 $ 68.00 37.00 $ 37.00 20.0 Next Model Year Upcharges - 2024 20.1 Percentage Upcharge for the following Model Year Base Unit 1 1.20% $ 1,000.62 Print Date & Time 11/8/2023 8:37 Single Axle Cab & Chassis Exhibit D: Price Schedule VENDOR NAME NUSS TRUCK & EQUIPMENT i MAKE AND MODEL 2024 MACK GRANITE 42FR SA .... ....... ......... This section f^r � - when ordering WB 187" CA 99"(Towmaster to Verify) Grand Total $ 134,709.58 AF 63" Rear Ratio 4.30 Cab Color Mack White (P9188) Wheel White Color Notes City of Hutchinson, Updated 7.19.23 Code Spec# Description Qty 2024 Price Subtotal 1.0 Price for base unit: 1 $ 105,396.00 $ 105,396.00 2.0 AOXF3X 2.1 12XCNX 22 2.3 4YAAX 2.4 2.5 MC 2.60 MC 2.70 MC 2.80 MC 2.90 MC 2.10 MC 2.11 MC 2.12 MC 213 FRAME OPTIONS Front frame extension 1 $ 1,187.00 $ 1,187.00 Custom hole punching in frame $ 100.00 $ - Deduct for no front bumper $ (60.00) $ Frame fastener option (bolt or huck spun) 1 STD Frame, R.B.M., S.M., PSI, CA $ 2,120,000 17.7 120,000 87 - 112 CA $ (64.00) $ 2,120,000 17.7 120,000 113 - 133 CA STD 2,120,000 17.7 120,000 134 - 152 CA $ 107.00 $ 2,120,000 17.7 120,000 153 - 199 CA $ 406.00 $ 2,120,000 17.7 120,000 200 - 236 CA $ 482.00 $ 2,470,000 20.6 120,000 87 - 112 CA $ 176.00 $ 2,470,000 20.6 120,000 113 - 133 CA $ 240.00 $ 2,470,000 20.6 120,000 134 - 152 CA $ 347.00 1 $ c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approval To Purchase a 2024 Toro 4000D Grounds Master Mower Agenda Item: Department: PRCE LICENSE SECTION Meeting Date: 11/14/2023 Application Complete N/A Contact: Randy Carter/Lynn Neumai Agenda Item Type: Presenter: n/a Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: PRCE Department is seeking approval to purchase a 2024 Toro 4000D Grounds Master Mower for $89,551.98 under Government/State pricing. The purpose of this purchase is to replace the current 2017 John Deere WAM (wide area mower) that has reached the end of its usable life expectancy. Currently, PRCE has two Toro 4000D Grounds Masters in our current fleet. This purchase would replace the John Deere WAM to align our fleet with another Toro 4000D Grounds Master for ease of operations and maintenance. The mower is part of the Parks Department's mower fleet, which mows over 500 acres on a weekly basis. If not replaced, the mower will significantly reduce the amount of grass that can be cut in a week, resulting in unmowed Parks, Athletic Fields, and other city -owned facilities. The current mower is costing an average of $6k-8k in repairs, and its failing components are due to the harsh environment it consistently operates in. Therefore, City of Hutchinson PRCE staff have tested multiple mowers, including Jacobsen, John Deere, and Toro. After conducting a 1-day demo, they have concluded that the Toro 4000D is the best machine to fit the department needs based on machine structure, dependability, and functionality for seasonal and full-time staff. BOARD ACTION REQUESTED: City Council authorization to purchase 2024 Toro 4000D Grounds Master Mower. Fiscal Impact: $ 89,551.98 Funding Source: Fleet Replacement FTE Impact: Budget Change: No Included in current budget: Yes 0 PROJECT SECTION: Total Project Cost: $ 89,551.98 Total City Cost: Funding Source: N/A Remaining Cost: $ 89,551.98 Funding Source: N/A tnti City of Hutchinson Randy Carter MTI Distributing Equipment Quote July 17, 2023 MN State Contract #224320 Quote Expiration Date: 8/16/2023 Qty Model Description MN State Price Each MN State Price Number Extended 1 30609 Toro Groundsmaster 4000-D (T4) $89,551.98 $89,551.98 Su btota 1 $89,551.98 Exempt Sales Tax $0.00 Total $89,551.98 Quote validity: As a result of supply chain disruptions effecting availability and pricing, the pricing above cannot be guaranteed. Should you commit to a non -binding purchase commitment, a firm quote including finance rates will be provided when product becomes available. Quote is valid for 30 days; pending product availability Net 30 Terms with qualified credit New Toro commercial equipment comes with a two-year manufacturer warranty Equipment delivery and set-up at no additional charge All commercial products purchased by a credit card will be subject to a 2.5% service fee. Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us. Andy Keyes Scott Esterby Commercial Sales Rep Inside Sales Rep 612-456-0709 763-592-5641 MTI Distributing, Inc. • 4830 Azelia Ave N • Brooklyn Center, MN / commit to the purchase as detailed on quote above. / reserve the right to opt out of intended purchase at any time prior to scheduled delivery. / understand that the quoted pricing above is not guaranteed and that l will be provided a new proposal when product becomes available. Name: Signature: CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 10/25/23 - 11/14/23 Check Date ------------------- 10/20/2023 Check ------------- EFT Vendor Name ----------------------------------------------------------- EFTPS Description ---ay---------------------------------------------------------------------------- Proll Report 10/1/23 - 10/14/23 Amount ------------------------ 73,356.95 10/20/2023 EFT Child Support Payroll Report 10/1/23-10/14/23 1,257.08 10/20/2023 EFT MN Dept of Revenue Payroll Report 10/1/23-10/14/23 14,355.13 10/20/2023 EFT Provident Life -Vol Ins Payroll Report 10/1/23-10/14/23 383.34 10/20/2023 EFT PERA Payroll Report 10/1/23 - 10/14/23 62,034.63 10/20/2023 EFT Further HSA Payroll Report 10/1/23-10/14/23 15,332.97 10/20/2023 EFT Mission Square Payroll Report 10/1/23-10/14/23 4,448.89 10/20/2023 EFT VOYA Payroll Report 10/1/23-10/14/23 460.00 10/20/2023 EFT MNDCP Payroll Report 10/1/23-10/14/23 325.00 10/20/2023 113602 MNPEA Payroll Report 10/1/23-10/14/23 768.00 10/20/2023 113603 UNUM Life Insurance Payroll Report 10/1/23-10/14/23 906.95 10/20/2023 113604 LELS Union Dues Payroll Report 10/1/23 - 10/14/23 337.50 10/20/2023 113605 HART Payroll Report 10/1/23-10/14/23 478.51 10/23/2023 113606 DODGE OF BURNSVILLE 2023 RAM 1500 CLASSIC ST QUAD CAB V6 4X4 - CC 39,509.00 10/24/2023 113607 AMENT, ADAM REIMB: DEPT MEETINGS SUPPLIES - POLICE 95.35 10/24/2023 113608 GRATKE,TIM REIMB:MWOACONF -WWTP 330.80 10/24/2023 113609 JAUNICH, MATT REIMB: QTRLY CITY/CNTY MTG - ADMIN 26.20 10/24/2023 113610 MOE, PAUL REIMB: MWOACONF - WWTP 402.44 11/03/2023 EFT EFTPS Payroll Report 10/15/23 - 10/28/23 73,968.73 11/03/2023 EFT Child Support Payroll Report 10/15/23 - 10/28/23 802.90 11/03/2023 EFT MN Dept of Revenue Payroll Report 10/15/23 - 10/28/23 14,421.82 11/03/2023 EFT Provident Life -Vol Ins Payroll Report 10/15/23 - 10/28/23 383.34 11/03/2023 EFT PERA Payroll Report 10/15/23 - 10/28/23 61,876.69 11/03/2023 EFT Further HSA Payroll Report 10/15/23 - 10/28/23 15,494.51 11/03/2023 EFT Mission Square Payroll Report 10/15/23 - 10/28/23 4,403.21 11/03/2023 EFT VOYA Payroll Report 10/15/23 - 10/28/23 460.00 11/03/2023 EFT MNDCP Payroll Report 10/15/23 - 10/28/23 325.00 11/03/2023 113611 NCPERS Payroll Report 10/15/23 - 10/28/23 192.00 11/03/2023 113612 HART Payroll Report 10/15/23 - 10/28/23 478.51 11/14/2023 113613 A&L INVESTMENTS UB refund for account: 3-320-5750-2-09 263.80 11/14/2023 113614 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS 658.85 11/14/2023 113615 ACE HARDWARE - 1825 REPAIR & MAINT SUPPLIES- POLICE 48.94 11/14/2023 113616 ACOMA TOWNSHIP REPAIRS TO KOGLIN ROAD TAR - STREETS 2,426.00 11/14/2023 113617 ADS ON BOARDS HOCKEY BOARD - ARENA 700.00 11/14/2023 113618 ADVANCED ENGINEERING & ENVIRONMENTA SEPT SCADA & LS SERVICES - WWTP 3,137.50 11/14/2023 113619 ADVANCED POWER SERVICES INC GENERATOR REPAIRS- POLICE 3,629.01 11/14/2023 113620 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 410.60 11/14/2023 113621 AMERICAN DOOR WORKS DOOR INSTALL- WATER 4,800.00 11/14/2023 113622 AMPLIFY FOR CHANGE SUPPORTTO MPCA GRANT- CREEKSIDE 4,408.53 11/14/2023 113623 ANIMAL MEDICAL CENTER ON CROW RIVER OCT PROCESSING/BOARDING FEES - POLICE 3,084.00 11/14/2023 113624 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 2,685.10 11/14/2023 113625 AUTO-CHLOR SYSTEM 10/19 DISHWASHER SERVICE - SR DIN 286.82 11/14/2023 113626 B & C PLUMBING & HEATING INC AIR HANDLER REPAIR - WWTP 782.08 11/14/2023 113627 BCATRAINING EDUCATION PREDATOR OFFENDER REGISTRATIONS - POLICE 125.00 11/14/2023 113628 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 6,702.19 11/14/2023 113629 BERGMANN, MATTHEW REIMB: FUEL FOR CALL IN PRIOR LAKE - POLICE 30.04 11/14/2023 113630 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 2,924.50 11/14/2023 113631 BLADES GROUP LLC ROCKASPHALT- STREETS 3,177.00 11/14/2023 113632 BOBBING BOBBER BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 710.44 11/14/2023 113633 BOLTON & MENK INC OCT PROJECTS- MULTIPLE DEPTS 38,227.50 11/14/2023 113634 BORDER STATES ELECTRIC PLENUM CORRUGATED CONDUIT- IT 2,527.59 11/14/2023 113635 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 32,315.46 11/14/2023 113636 BSN SPORTS LLC BASKETBALLS -REC 574.50 11/14/2023 113637 BUREAU OF CRIMINAL APPREHENSION CJDN ACCESS FEE - LEGAL 600.00 11/14/2023 113638 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 59,543.05 11/14/2023 113639 CALLIER, SUSAN ASSESSMENT PAYOFF OVERPAY 2,582.75 11/14/2023 113640 CARD SERVICES SUPPLIES - WWTP 100.39 11/14/2023 113641 CARS ON PATROL SHOP LLC 2023 FORD INSTALL/PROGRAMMING, MISC REPARIS - POLICE 9,868.29 11/14/2023 113642 CARTER, DION REIMB: SAFETY FOOTWEAR - CREEKSIDE 199.95 11/14/2023 113643 CENTRAL HYDRAULICS EQUIPMENT PARTS - MULTIPLE DEPTS 1,016.48 11/14/2023 113644 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE - MULTIPLE DEPTS 270.96 11/14/2023 1113645 CINTAS CORPORATION JOCT SUPPLIES & SERVICE - MULTIPLE DEPTS 573.72 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 10/25/23-11/14/23 Check Date ------------------- 11/14/2023 Check ------------- 113646 Vendor Name ----------------------------------------------------------- CIVIL AIR PATROL MAGAZINE Description ------------------------------------------------------------------------------- 1/6 PAGE AD- POLICE Amount ------------------------ 305.00 11/14/2023 113647 COKER COMPOSTING AND CONSULTING COMPOST IT RIGHT PROGRAM - CREEKSIDE 100.00 11/14/2023 113648 COLDSPRING ROSE NICHE FRONT- CEMETERY 1,005.00 11/14/2023 113649 CORE & MAIN LP HYDRANT METER, METERS -WATER 4,492.66 11/14/2023 113650 CROW RIVER FLORAL & GIFTS PLANT: D FENSKE - STREETS 50.00 11/14/2023 113651 CROW RIVER PRESS INC PRINTING - MULTIPLE DEPTS 327.73 11/14/2023 113653 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 1,898.40 11/14/2023 113654 CROWN LIFT TRUCKS WATER PUMP REPAIR, MAINT- CREEKSIDE 1,734.33 11/14/2023 113655 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 62,446.70 11/14/2023 113656 DEERE & COMPANY 2023 JOHN DEERE 6195M -CREEKSIDE 134,991.78 11/14/2023 113657 DELL MARKETING LP GENERAL FUND PC ORDER 2023 - IT 22,476.75 11/14/2023 113658 DUNNICK, PATRICIA UB refund for account: 3-415-4670-9-01 52.57 11/14/2023 113659 E2 ELECTRICAL SERVICES INC PARTS, REPAIRS- MULTIPLE DEPTS 3,637.00 11/14/2023 113660 ECOLAB PEST ELIMINATION PEST CONTROL - MULTIPLEDEPTS 312.61 11/14/2023 113661 ELECTRO WATCHMAN SERVICE CALL: ALARM - WWTP 230.00 11/14/2023 113662 ERICKSON ENGINEERING CO LLC SEPT BRIDGE REPAIRS -STREETS 1,608.88 11/14/2023 113663 EVERSTRONG CONSTRUCTION INC MULTI -BAY HANGAR CONST EST#2 104,105.65 11/14/2023 113664 FASTENAL COMPANY EQUIPMENT PARTS - MULTIPLE DEPTS 71.89 11/14/2023 113665 FENSKE'S STUMP REMOVAL STUMP REMOVALS -STREETS 22,050.00 11/14/2023 113666 FERGUSON WATERWORKS#2518 COUPLERS, METERS - WATER 2,022.82 11/14/2023 113667 FORKLIFTS OF MINNESOTA INC #897 PREV MAINT & EMISSIONS TEST, PARTS- HATS 790.40 11/14/2023 113668 FOSTER MECHANICAL REPLACED FAUCET- SR DIN 526.90 11/14/2023 113669 FUZE LOGISTICS SERVICES USA INC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 1,550.00 11/14/2023 113670 GAVIN, JANSSEN & STABENOW LTD AUG, SEPT PROSECUTIONS - LEGAL 7,400.00 11/14/2023 113671 GRAINGER CARBOY SPIGOT, INSULATION SHEET- WATER 113.73 11/14/2023 113672 GRANITE ELECTRONICS INC COUNTY RADIO PROJECT: APX ACC'S - FIRE 2,039.00 11/14/2023 113673 GREEN EARTH LAWN CARE INC OCT MOWING - EDA 288.00 11/14/2023 113674 HANSEN GRAVEL INC MEEKER ROCK, BLACK DIRT- ARENA 1,332.00 11/14/2023 113675 HANSEN TRUCK SERVICE DOT INSPECTIONS - CREEKSIDE 510.00 11/14/2023 113676 HANSON & VASEK CONSTRUCTION CONSTRUCT CONCRETE BENCH PAD - REC CTR 990.00 11/14/2023 113677 HARTFORD, THE 2023/24INLAND MARINE INS POLICY -SOLAR ARRAY - WWTP 7,068.00 11/14/2023 113678 HAWK PERFORMANCE SPECIALITIES 2023 ICE PAINTING SERVICES - ARENA 2,127.00 11/14/2023 113679 HAWKINS INC CHEMICALS - MULTIPLE DEPTS 10,512.33 11/14/2023 113680 HCVN-TV 3RD QTR NUVERA, MEDIACOM FRANCHISE FEES 24,039.72 11/14/2023 113681 HECHT, DONALD UB refund for account: 3-443-8570-3-00 23.19 11/14/2023 113682 HILLYARD / HUTCHINSON OPERATING SUPPLIES - MULTIPLE DEPTS 959.34 11/14/2023 113683 HJERPE CONTRACTING WATER LEAKS, CURB REPAIRS - WATER 6,931.00 11/14/2023 113684 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 191.80 11/14/2023 113685 HOMETOWN SPORTS & APPAREL T-SHIRTS - REC 1,501.20 11/14/2023 113686 HOWK, DAN REIMB: SAFETY FOOTWEAR - PARKS 189.00 11/14/2023 113687 HUTCH AUTO BODY 2022 INTERCEPTOR: FRONT DOOR REPAIR - POLICE 1,778.22 11/14/2023 113688 HUTCHFIELD SERVICES 11/1 SERVICES - HATS 1,485.75 11/14/2023 113689 HUTCHINSON CHAMBER & TOURISM SEPT 2023 LODGING TAX 21,360.20 11/14/2023 113690 HUTCHINSON CO-OP SEPT FUEL & SERVICES - MULTIPLE DEPTS 209.89 11/14/2023 113691 HUTCHINSON HEALTH DRUG TESTING - MULTIPLE DEPTS 454.00 11/14/2023 113692 HUTCHINSON LEADER OCT ADVERTISING - EDA 882.25 11/14/2023 113693 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS - MULTIPLE DEPTS 562.76 11/14/2023 113694 HUTCHINSON WHOLESALE #1551 EQUIPMENT PARTS - CREEKSIDE 483.95 11/14/2023 113695 IMS-INDUSTRIAL MAINTENANCE SUPPLIES HOSE CLAMPS, NUTS - WWTP 138.77 11/14/2023 113696 INDELCO PLASTICS CORPORATION TWO CHANNEL TRANS, WAMM MOUNT- WATER 1,470.31 11/14/2023 113697 INTERSTATE BATTERY SYSTEM OF MPLS BATTERIES - HATS 1,909.50 11/14/2023 113698 INTERSTATE BEARING SYSTEMS INC LUBRICATOR, GEAR MOTOR - CREEKSIDE 3,362.62 11/14/2023 113699 ISD #423 SEPT 2023 CLASSES - COMM ED & ECFE 5,138.66 11/14/2023 113700 JAY MALONE MOTORS VEHICLE REPAIRS- MULTIPLE DEPTS 399.94 11/14/2023 113701 JMS CONCRETE CONCRETE WORK - WATER & WWTP 1,750.00 11/14/2023 113702 JOCHUM, DANIEL REIMB: PLANNING CONF, JJ TO BURNSVILLE - P/Z 156.23 11/14/2023 113703 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 43,690.79 11/14/2023 113704 K & A CONTRACTING LLC ROCK INSTALL -ARENA 5,914.00 11/14/2023 113705 KAMPS INC PALLETS -COMPOST 9,360.00 11/14/2023 113706 KERI'S CLEANING & HANDYMAN SERVICES OCT CLEANING - MULTIPLE DEPTS 1,040.00 11/14/2023 113707 KEYSTONE COMPENSATION GROUP LLC JOB DESC REVIEW: COMPOST OP SPVR 275.00 11/14/2023 1113708 KILIAN, ERIC REIMB: SAFETY FOOTWEAR - POLICE 77.50 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 10/25/23-11/14/23 Check Date ------------------- 11/14/2023 Check ------------- 113709 Vendor Name ----------------------------------------------------------- KOHLS SWEEPING SERVICE Description ------------------------------------------------------------------------------- HAULING, PILING CONCRETE -CREEKSIDE Amount ------------------------ 1,862.50 11/14/2023 113710 KOSEK, ANDREW REIMB: SAFETY FOOTWEAR - CREEKSIDE 225.00 11/14/2023 113711 KOTZER, KIM UB refund for account: 1-110-0350-4-02 17.92 11/14/2023 113712 KRANZ LAWN & POWER TAHOE REPAIR & PARTS - WWTP 113.28 11/14/2023 113713 KRIS ENGINEERING ADAPTER PLATES, EDGES, STRAPS, CURBRUNNER - HATS 976.00 11/14/2023 113714 KWIKTRIP CONCESSION SUPPLIES - WATERPARK 583.83 11/14/2023 113715 LAWSON PRODUCTS INC PRIMER, PAINT- HATS 149.97 11/14/2023 113716 LETTER N STONE LLC ENGRAVING: LAW ENFORCEMENT PARK 300.00 11/14/2023 113717 LITCHFIELD BUILDING CENTER TORCH BLADE, BLACK OXIDE BITS - FIRE 35.46 11/14/2023 113718 LOGIS NOV 2023 APPL SUP-GIS BASE - MULTIPLE DEPTS 10,835.00 11/14/2023 113719 LPT ENTERPRISES LLC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 2,010.00 11/14/2023 113720 LUDOWESE, TOM UB refund for account: 2-803-0940-0-00 48.19 11/14/2023 113721 M-R SIGN SIGNS - HATS 232.15 11/14/2023 113722 MAGNUSSON, BRIAN REIMB: SAFETY FOOTWEAR - PARKS 225.00 11/14/2023 113723 MARCO TECHNOLOGIES LLC SHREDDING & CONTRACTS - MULTIPLE DEPTS 1,510.91 11/14/2023 113724 MARCO TECHNOLOGIES LLC SHREDDING & CONTRACTS - MULTIPLE DEPTS 1,979.63 11/14/2023 113725 MAVERICK WINE COST OF GOODS SOLD - LIQUOR HUTCH 4,644.98 11/14/2023 113726 MCLEOD COUNTY AUDITOR -TREASURER 2023 ASST FEES, MAINT FEES - ASSESSING 61,498.50 11/14/2023 113727 MCLEOD COUNTY HHW RECYCLING - MULTIPLE DEPTS 45.00 11/14/2023 113728 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 965.17 11/14/2023 113729 MINI BIFF SEPT/OCT RENTALS - MULTIPLE DEPTS 293.16 11/14/2023 113730 MINNESOTA CHIEFS OF POLICE CRITICAL ISSUES SERIES REG - POLICE 600.00 11/14/2023 113731 MINNESOTA DEPTOF MOTOR VEHICLE BLDG-442-TK5 TITLE & REG 2,769.24 11/14/2023 113732 MINNESOTA PETROLEUM SERVICE VALVE REPAIR- HATS 459.50 11/14/2023 113733 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 2,033.20 11/14/2023 113734 MN DEPT OF TRANSPORTATION JOB COST TRANSFERS - ENG 164.70 11/14/2023 113735 MOORE, ERIC REIMB: SAFETY FOOTWEAR - WWTP 199.95 11/14/2023 113736 MORGAN CREEK VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 302.40 11/14/2023 113737 MOUNTAIN WEST LLC CEDAR MULCH -COMPOST 7,261.60 11/14/2023 113738 MSA SAFETY SALES LLC SENSORS - WWTP 4,079.32 11/14/2023 113739 MYGUY INC CONCENTRATE - HATS 1,339.00 11/14/2023 113740 NEO ELECTRICAL SOLUTIONS AIRFIELD LIGHTING REPL PROJECT EST #2 9/30 - 10/27 270,838.35 11/14/2023 113741 NERO ENGINEERING LLC AUG/SEPT WASTEWATER TREATMENT EFFORTS 15,026.50 11/14/2023 113742 NORTH CENTRAL LABORATORIES LAB SUPPLIES - WWTP 836.54 11/14/2023 113743 NORTHERN ELECTRICAL SOLUTIONS LLC LIGHTS - FIRE 2,158.32 11/14/2023 113744 NORTHERN SAFETY & INDUSTRIAL WARMERS - MULTIPLE DEPTS 214.50 11/14/2023 113745 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS - HATS 611.77 11/14/2023 113746 O'REI LLY AUTO PARTS ELITE CLEAR, ACTIVATOR - ARENA 181.41 11/14/2023 113747 ODP BUSINESS SOLUTIONS LLC CALENDERS- MULTIPLEDEPTS 73.82 11/14/2023 113748 PAL-SERV PALLETS -COMPOST 5,668.00 11/14/2023 113749 PARAGON RESTORATION II INC L10P22-10 BRIDGE DECK REHAB PAY#6 THRU 10/24 20,948.56 11/14/2023 113750 PARK NICOLLET CLINIC NOV 2023 CAM - EV CTR 1,500.00 11/14/2023 113751 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 2,380.33 11/14/2023 113752 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 3,902.72 11/14/2023 113753 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 29,426.29 11/14/2023 113754 PIONEERLAND LIBRARY SYSTEM 4TH QTR 2023 FUNDING REQUEST- LIBRARY 47,804.00 11/14/2023 113755 PRIME MEDIA POS THERMAL PAPER - POLICE 165.60 11/14/2023 113756 PRIMEX L6P21-06: W & WW SCADA SYSTEM IMPRVS PAY #4 199,495.26 11/14/2023 113757 QUALITY FLOW SYSTEMS STONEY POINT LS REPLACEMENT PUMPS - WWTP 35,880.00 11/14/2023 113758 QUILL CORP PAPER - POLICE 72.98 11/14/2023 113759 RAHN PAINTING & CONTRACTING LLC 2023 LANDSCAPING, SNOW CONTRACTS - MULTIPLE DEPTS 3,045.00 11/14/2023 113760 RATH RACING INC ENGINE 2, LADDER 1 REPAIRS - FIRE 4,998.73 11/14/2023 113761 RED BULL DISTRIBUTION COMPANY INC COST OF GOODS SOLD - LIQUOR HUTCH 340.92 11/14/2023 113762 REINER ENTERPRISES INC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 720.00 11/14/2023 113763 ROGOTZKE, AMY FALL 2023 GYMNASTICS - REC 1,620.00 11/14/2023 113764 ROTOCHOPPER INDEXABLESINGLEBOLTTEETH,KIT - CREEKSIDE 1,547.34 11/14/2023 113765 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 249.55 11/14/2023 113766 SAM'STIRE SERVICE #624 PAYLOADER: TIRE REPAIR-CREEKSIDE 380.97 11/14/2023 113767 SCHERER & SONS TRUCKING INC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 3,300.00 11/14/2023 113768 SCHMIDT, BEN REIMB: SAFETY FOOTWEAR - CREEKSIDE 220.49 11/14/2023 113769 SCHWEISS DOORS 12" RUBBER -AIRPORT 475.18 11/14/2023 1113770 SERVICEMASTER PROFESSIONAL SERVICES IPERMIT REFUND - BLDG INSP 3,349.80 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 10/25/23-11/14/23 Check Date ------------------- 11/14/2023 Check ------------- 113771 Vendor Name ----------------------------------------------------------- SHARE CORPORATION Description ------------------------------------------------------------------------------- URINAL PEAPODS, BOWL POD CLIPS - HATS Amount ------------------------ 1,365.38 11/14/2023 113772 SIMONSON LUMBER CO CAULK, LUMBER, DRIP CAP, FLASHING TAPE - PARKS 386.86 11/14/2023 113773 SITEONE LANDSCAPE SUPPLY EDGING, LANDSCAPE FABRIC, EDGERS - MULTIPLE DEPTS 349.40 11/14/2023 113774 SKYLINE AGGREGATE WASHEDSAND- CREEKSIDE 1,927.29 11/14/2023 113775 SNAP -ON INDUSTRIAL 18V NICAD BATTERY - STREETS 144.53 11/14/2023 113776 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 30,801.71 11/14/2023 113777 STANDARD PRINTING-N-MAILING SHIPPING, SUPPLIES - MULTIPLE DEPTS 2,118.24 11/14/2023 113778 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLEDEPTS 1,208.58 11/14/2023 113779 STOTZ, REBECCA UB refund for account: 3-655-8020-2-01 28.19 11/14/2023 113780 SUMMIT FIRE PROTECTION FIRE EXTINGUISHER ANNUAL INSPS - MULTIPLE DEPTS 2,459.00 11/14/2023 113781 SWANSON, VICKI UB refund for account: 3-855-6450-1-04 32.82 11/14/2023 113782 TERMINAL SUPPLY CO CONNECTORS, UNIONS, ELBOWS, FUSE - HATS 603.07 11/14/2023 113783 THOMSON REUTERS-WEST ONLINE/SOFTWARE SUBSC - MULTIPLE DEPTS 1,439.65 11/14/2023 113784 TITAN MACHINERY WASHERS - STORM WATER 99.21 11/14/2023 113785 TLB CONSTRUCTION LLC DOOR, WINDOW REPAIR @ KIWANIS BLDG - PARKS 3,150.00 11/14/2023 113786 TRI COUNTY WATER BOTTLE WATER DELIVERY - MULTIPLE DEPTS 109.00 11/14/2023 113787 TRITECH SOFTWARE SYSTEMS 2024 LETG SOFTWARE MAINT FEE - POLICE 352.00 11/14/2023 113788 TRUE BRANDS COST OF GOODS SOLD - LIQUOR HUTCH 708.05 11/14/2023 113789 TWO-WAY COMMUNICATIONS INC REPLACED POWER IC & TRANSISTOR - STREETS 225.00 11/14/2023 113790 UNITED FARMERS COOP MID -GRADE FUEL- HATS 24,254.37 11/14/2023 113791 UNUM LIFE INSURANCE CO OF AMERICA NOV LIFE INSURANCE 3,060.17 11/14/2023 113792 USA BLUE BOOK EQUIPMENT PARTS - MULTIPLE DEPTS 2,508.23 11/14/2023 113793 VESSCO INC ELEMENTS - WATER 644.78 11/14/2023 113794 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 17,979.05 11/14/2023 113795 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 948.60 11/14/2023 113796 VIKING SIGNS & GRAPHICS INC SIGNS, DECALS - MULTIPLE DEPTS 560.00 11/14/2023 113797 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 4,481.74 11/14/2023 113798 VIVID IMAGE NOV FACEBOOK ADS - EDA 450.00 11/14/2023 113799 VOLZ, KRISTY UB refund for account: 2-241-5150-3-01 163.15 11/14/2023 113800 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 26,828.45 11/14/2023 113801 WATER CONSERVATION SERVICE INC LEAK LOCATE @ COUNTRY KITCHEN - WATER 718.31 11/14/2023 113802 WESTACADEMIC CODE BOOK - LEGAL 58.00 11/14/2023 113803 WILSON'S NURSERY INC TREES - MULTIPLE DEPTS 1,235.55 11/14/2023 113804 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 2,682.10 11/14/2023 113805 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 3,874.32 11/14/2023 113806 WM MUELLER &SONS SAND -STREETS 747.72 11/14/2023 113807 WM MUELLER & SONS 1_61323-07 2023 MAINT OVERLAYS FINAL EST# 279,824.67 11/14/2023 113808 WM MUELLER & SONS 1_31323-03 & 23-04 ALLEY IMPVS EST#2 9/26 94,188.04 11/14/2023 113809 ZIEGLER INC ENGINE & EXHAUST REPAIR - CREEKSIDE 2,440.09 Total - Check Register A: 1$ 2,392,258.02 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 10/25/23-11/14/23 Check Date ------------------- 11/14/2023 Check ------------- 113652 Vendor Name --------- ------------------------------------------------------------------------------------------------------------------------------------------------ CROW RIVER SIGNS Description SIGNS, GRAPHICS - MULTIPLE DEPTS Amount ------------ 471.00 Total - Check Register B: $ 471.00 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Stormwater Resiliency Plan - North Outreach and Engagement Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 11/14/2023 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑� Communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received grant funding in 2023 from the MPCA for Stormwater, Wastewater, and Community (SWC) Resilience Planning. The grant will be used to complete a hydrologic and hydraulic (H&H) modeling of the City storm sewer system. The modeling will identify parts of the system that have adequate drainage capacity as well as those that do not. The information will be used to prioritize drainage improvements and to inform us of future system needs due to changes in precipitation intensity and duration. An important component of this effort is conducting outreach and engagement in the study area using a web based mapping tool. Residents and businesses in the study area will be able to click on a point and attach a comment along with a photo of past flooding. The purpose of this is to collect input from residents about areas that have flooded in the past as well as to calibrate the model with the information collected. The attached outreach documents will be published in the Hutchinson Leader as well be posted to the City website and Facebook page. City staff will be available to answer any questions that you may have at the meeting. BOARD ACTION REQUESTED: Attachments Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A on noon HUTCHINSON A CITY ON PURPOSE. Stormwater Resilience Plan We need your input! Use the QR Code or Link below to access an interactive map. You can add a comment to let us know if you are having flooding issues in your neighborhood. The City of Hutchinson is creating a Stormwater Resiliency Plan that will: Identify locations and causes of localized flooding. Assess risk and community vulnerability due to localized flooding. Develop potential projects to reduce flooding and mitigate or reduce the effects of climate change. City of Hutchinson Interactive Stormwater Resilience Plan Public Engagement Map (arcgis.com) u HUTCHINSON A CITY ON PURPOSE. The City of Hutchinson is creating a Stormwater Resiliency Assessment & Action Plan that will: 1) Identify locations and causes of localized flooding. 2) Assess risk and community vulnerability due to localized flooding. 3) Develop potential projects to reduce flooding and mitigate or reduce the effects of climate change, The City of Hutchinson has received funding from the Minnesota Pollution Control Agency (MPCA) Planning Grants for Stormwater, Wastewater and Community Resilience to complete this project. As part of this work, the City is collecting information regarding past flooding and other stormwater issues that have been observed. If you have made such observations within the Study Area (north of the South Fork Crow River), please use this map to indicate the location, provide a description of the observation, and share a photo if available. Your comments will help create an accurate and useful plan for the community. J Do not show this splash screen again. OK City of Hutchinson Stormwater Resilience Plan Minnesota Pollution Control Agency (MPCA) Small Communities Planning Grants for Stormwater, Wastewater, and Community Resilience Project Goals: Identify locations and causes of localized flooding within the community, assess risk and community vulnerability due to localized flooding, develop potential projects to reduce localized flooding and mitigate the effects of climate change, and estimate the cost of implementation. Photos of localized flooding within Hutchinson What are we doing? Collecting data, preparing a regional (Hutchinson — North) stormwater model, evaluating the model and preparing stormwater improvement projects. A stormwater management action plan will be developed for the north half of Hutchinson. We want your input! Using the community stormwater map, share any information or photos of past flooding and other stormwater related issues that have been observed. Input will help us to create an accurate and useful plan for your neighborhood. City of Hutchinson Interactive Stormwater Resilience Plan Public Engagement Map (arcgis.com) u mom= A HUTCHINSON SEH A CITY ON PURPOSE. City of Hutchinson Stormwater Resilience Plan — Request for Public Input Select your comment type (point, area or line) in the top right of the screen. Follow the on -screen popup when you hover over the map. P . After placing your point, line or areas you will have the opportunity to fill out a comment (255 characters) and upload an image from your device u HUTCHINSON A CITY ON PURPOSE. -A � SEH HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of Proposals on Real Estate Broker Services Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 11/14/2023 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: YesEl BACKGROUND/EXPLANATION OFAGENDA ITEM: In October, the City sent out a request for proposals (attached) for real estate broker services for our old police facilities. We received two responses to our request for proposals. One from Edina Realty and the other from Hometown Realty, both of Hutchinson. Staff will be asking the City Council to consider accepting one of the proposals at the meeting on Tuesday. BOARD ACTION REQUESTED: Consider accepting one of the proposals for Real Estate Broker Services Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A u HUTCHINSON A CITY ON PURPOSE. Request for Proposals (RFP) for Licensed Real Estate Broker Services General Instructions Responses submitted must provide complete information as indicated in this request. Please submit eight (8) print copies or one electronic copy by 4:00 p.m. on November 3, 2023 to: City of Hutchinson Attn: Matt Jaunich 111 Hassan Street SE Hutchinson, MN 55350-2522 Questions and inquiries regarding this request should be directed to: Matt Jaunich City Administrator 111 Hassan Street SE Hutchinson, MN 55350-2522 (320) 234-4241 Email to: mi aunichghutchinsommn. gov DO NOT call members of the Hutchinson City Council with questions about this RFP. All inquiries should be directed to the designated staff member. The City will not reimburse any expenses incurred by Respondent(s) including, but not limited to, expenses associated with the preparation and submission of the response and attendance at meetings. The City reserves the right to reject any and all responses and to request additional information from any and all brokers/firms. SCHEDULE (subject to change): October 13, 2023 — RFP available to interested parties November 3, 2023 — All proposals are due by 4:00 p.m. November 14, 2023 — Council Selection PURPOSE OF RFP The Hutchinson City Council is accepting formal written proposals from licensed real estate brokers and/or firms to sell property owned by the City. The properties to be sold are located at 44 Washington Avenue West (former Emergency Operations Center), 10 Franklin Street SW (former Police Station), and 28 Franklin Street SW (parking lot south of Police Station) in Hutchinson, MN. It is the intent of this RFP to have the successful broker/firm enter into a professional services contract with the City to supply real estate brokerage services as outlined within this RFP. BACKROUND ON PROPERTIES The City is looking to sell these properties due to the opening of new Police Station and the no longer use of these properties for City operations_ All properties are located in downtown Hutchinson and are currently zoned C-3 (Central Commercial). Allowed uses within this district include, but are not limited to, that of trade and service -type businesses, retail stores, cultural facilities, offices, restaurants, theaters and the like. Questions on specific uses, both allowed and conditional, can be directed to the City's Building/Planning and Zoning Director, Dan Jochum at di ochumghutchinsommn. gov. Information on Hutchinson's Downtown and its future "Vision Plan" can be found here: rptimaginehutch.pdf (hutchinsommn.gov) 44 Washington Avenue West (former Emergency perations Center) — Site 91 County PID #: 23-050-0660 Building Square Footage: Ground Floor — 3,520; Gross Building — 5,290 Lot Size: 44 x 80 The building is a one-story, steel -frame building with brick veneer and stucco exterior. It is a storefront/downtown office type building. The building has three separate mezzanine areas, which are currently used for storage and office space. The north portion of the building is set up as an emergency operations/call center, with a large, tiered open area flanked by restrooms, offices and storage. The south portion of the building is used as office space. The property has no on -site parking. The mezzanines are only accessible via a staircase. 10 Franklin Street SW (former Police Station) — Site 92 County PID #: 23-050-0720 Building Square Footage: Ground Floor — 9,511; Gross Building — 14,078 Lot Size: 132 x 132 The building is a one-story, wood -frame office building with a full basement, an attached heated, two -stall garage, and one detached, unheated one -stall garage. The structure has a brick veneer and stucco exterior and asphalt shingled roof. As the previous police station, the building has greater security measures than is typical for an office/storefront-type building. The site also includes about 15 on -site parking stalls and a generator. 2 Please note that the generator on the site of 10 Franklin Street SW also provides backup power to the building at 44 Washington Avenue West. Both buildings are also connected by fiber. The City will have a conversation with future buyers of the two sites on whether or not there is a need to eliminate the connection ofpower and fiber between the two buildings. Also, the six -stall garage/shop located along the alley is being kept by the City and will not be included in the sale of any of these properties. 28 Franklin Street SW (Parking Lot) — Site 93 County PID #: 23-050-0740 Building Square Footage: NA Lot Size: 66 x 132 This site is the parking lot directly south of the former police station_ The current configuration allows for about 10-12 parking stalls. APPRAISALS The City conducted appraisals on the buildings located at 44 Washington Avenue West and 10 Franklin Street SW in March/April of 2022. Under Minnesota's Data Practices Act, this information is not public information. The appraisals will be available to the broker/firm who is selected to represent the City through this RFP process. INSPECTING OF THE BUILDINGS Inspection of the buildings at 44 Washington Avenue West and 10 Franklin Street SW can be done by appointment. Please contact Matt Jaunich at (320) 234-4241 or by email at miaunich@hutchinsommn.gov to set up a time to inspect the buildings if desired. SPECIFICATIONS OF THE RFP Responses to this Request for Proposal (RFP) should provide the City with the information needed to assess, evaluate, and select a broker/firm who will best represent the needs of the City. SPECIFIC PROPOSAL PREPARATION INSTRUCTIONS Proposals should be as thorough and detailed as possible so that the City may properly evaluate the capabilities of the broker/firm who may represent the City in selling these properties. The broker/firm shall submit one (1) original and seven (7) copies of their proposal or one (1) electronic copy. The following information is required and must accompany your proposal: COVER LETTER: Provide a cover letter indicating your interest in serving as the City's real estate broker/firm to sell the property as noted within this RFP. 2. BACKGROUND INFORMATION: For example, list years in business with a description of your firm, including size of firm, location, number and nature of the professional staff to be assigned to this contract, with a brief resume for each key person listed. 3 3. EXPERIENCE SUMMARY: Describe your firm's pertinent real estate experience. 4. MARKETING METHODS: Describe the methods of identifying target user groups and a description of the marketing materials and the strategy for presenting the property to a regional and/or national marketplace (when appropriate). 5. ADDITIONAL SERVICES: Describe additional relevant/unique services offered through your firm. 6. FEE SCHEDULE: a. State your commission rate for listing and selling of properties and for advising on miscellaneous real property matters. b. State any other costs the city of Hutchinson should anticipate relating to the real estate services to be provided. 7. REFERENCES: Provide at least three applicable references. Include name, title, and contact information for each reference as well as a brief description of the specific services provided. 8. CONFLICTS OF INTEREST: In order to avoid a conflict of interest, or the appearance of a conflict of interest, your firm should not engage in any outside activities that are inconsistent, incompatible, or appear to conflict with your ability to exercise independent/objective judgment in the best interest of the City of Hutchinson. Please outline all conflicts of interest that may exist for your firm in relation to providing real estate services for the City. SCOPE OF SERVICES The successful broker/firm shall agree to contract with the City to provide the following: a. Analyze the market for sale of the property; b. Develop strategies for the sale of the property; c. Develop marketing materials to advertise the properties for sale; d. Participate in site tours of City -owned property that is for sale with potential buyers; e. Coordinate real estate appraisals if needed; f. Represent the City in negotiations with a prospective buyer from the time of offer until closing; g. Analyze offers from potential buyers and advise the City with respect to negotiations; h. Coordinate real estate transaction documents with the City Attorney; i. Handle all customary activities and services associated in the normal course of business with real estate transactions; j. Conduct presentations at public meetings if required; and k. Consultation with city staff TERMS AND CONDITIONS The contract period for the successful broker/firm will be six (6) months from the date of award. The contract may be renewed for additional terms upon satisfactory performance by the broker/firm and at a negotiated rate agreed to in writing by both the broker/firm and the City. Alternate contract periods may be considered. 4 EVALUATION CRITERIA The selection of a broker/firm will be made based on the following criteria: • Ability of the broker/firm to meet or exceed the requirements defined in the RFP; • Experience, qualifications, references • Knowledge of regional real estate market and ability to market to prospects; • Experience with sales of municipal buildings • Regional reputation and local presence/experience • Fee schedule PUBLIC RECORD Proposals received will become the property of the City. All responses are subject to public disclosure under Minnesota's Government Data Practices Act. Any information provided to the City will be disclosed to the public in accordance with Minnesota's Government Data Practices Act. RFP ADDENDA The City may determine it is necessary to revise any part of this RFP. Revisions will be made by written addenda and it is the respondent's responsibility to understand and comply with any addenda to this RFP. Addenda's may be posted on the City's website, www.hutchinsommn.gov, or respondents will be notified of any in advance of the RFP deadline. MISCELLANEOUS Deadline for receipt of the proposals by the City Administrator's office is 4:00 p.m. on November 3, 2023. The Hutchinson City Council will have final decision on the selection of a broker/firm to represent the City. 5 0.. 130 Washington Ave. E Hutchinson, MN 55350 t r% 320.583.0188 lIle mpulkrabek@hometowmmn.com ewww.hometowmmn.com FR HOMETOWN REALTY 1A att ulkrabelc November 3, 2023 Matt Jaunich City Administrator City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Dear Matt, This letter is in response to the RFP from the city of Hutchinson for licensed real estate broker services. I would like to confirm my interest in assisting the city with the marketing and selling of sites 1, 2, and 3 as described in the RFP. Sincerely, Matt Pulkrabek KI Il PROFILE Matt began his real estate career in 2004. After graduating from Hutchinson High School, Matt continued his education eaming his Bachelor's degree in Finance from Northwestern College. Growing up with family in the real estate industry influenced him and contributed to Matt's passion for the business. Matt resides in Hutchinson with his wife Kristin and their 3 daughters: Ava, Eden and Rowan and their dog Louie. In his free -time you'll find him chasing kids around to various activities, outdoors, or enjoying a round of golf. CONTACT PHONE: 320.583.0188 W EBSITE: www.hometowmmn.com EMAIL: m ulkrabek@hometowmn.com MATT PULKRABIEK REALIOR - Hometown Realty EDUCATION Northwestern College 1999 - 2003 Bachelors of Science in Finance Real Estate License 2004 Real Estate Brokers License 2021-present REAL ESTATE EXPERIENCE -19+ Years as a full time Realtor -Over 850 closed transactions -$175MM in career sales volume - "Best of Zillow Award" -# 1 Locally rated agent with 130+ 5-star reviews on v Zillow, -Consistently ranked in the top 5% of agents in Minnesota -Hometown Realty is a local independent brokerage with over 38 years of experience in Hutchinson with 11 full time agents. -Hometown Realty is the longest tenured real estate company in Hutchinson and consistently the # 1 brokerage selling over 40% of the real estate in Hutchinson. Key Personnel involved in addition to Matt Pulkrabek: Krista Yoch- Closing assistant with over 25 years experience Cindy Woller- Office Manager with over 35 years experience VOLUNTEERING -Downtown Hutchinson Association Board Member -Hutchinson Health Foundation Board Member -Hutchinson Community Foundation Board Member - 2020 Highway 15 Project - Small Business Group Advocate Hometown Realty Inc. Hometown Realty uses several different methods for marketing their properties: 1.) Multiple Listing Service 2.)Co-operating websites through IDX exchanges to disseminate the listing information to hundreds of 3rd party sites 3.) Print advertisement such as the local real estate guide 4.)Social media 5.) Networking with other real estate professionals and offering compensation cooperation Hometown Realty's fee schedule for selling real estate is a flat 6% commission. This fee is paid upon the successful closing of the sale. Note: Hometown Realty does NOT charge a broker administration fee in addition to the fee above, which is common in the industry. 1.) Mark Girard—AKI 320.296.9402 -Assisted with the sale of of the former AKI building at 1125 Highway 7 W Hutchinson, MN 2.) Doug Kephart— Larson Builders 320.583.9148 -Assisting with the sale of the Larson Builders building at 640 Adams St. SE Hutchinson, MN 3.) Gus Wurdell 612.750.4018 us mckraut.com -Assisted with purchase of Hutchinson Mall at 1060 MN HWY 15 Hutchinson, MN 4.) Anthony Hanson & Tim Ulrich -Citizens Bank & Tr 320.587.2233 anthon vh (6pcbhutch.cor: timu cbhutch.com -Assisted with sale of REO assets for Citizen; t. dopy EdinaRealty. a Berkshire Hathaway affiliate Proposal for: Licensed Real Estate Broker Service Prepared for: City Of Hutchinson Attn: Matt Jaunieh 111 Hassan Street SE Hutchinson, MN 55350 Submitted by: James D. Fahey and Erika J. Kellen 904 HWY 15 Hutchinson, MN 55350 r Date: November 3. 2023 Acceptance of Terms & Conditions This is to certify that Edina Realty, Inc hereby accepts the contract terms and conditions as described in the request for proposal titled "Licensed Real Estate Broker Services" Released Friday, October 13, 2023 by The City of Hutchinson, Minnesota. Proposals are due by Friday, November 3, 2023 —4:00 p.m. This 3rd day of November 2023 James D. Fahey, Broker Associate Edina Realty, Inc. rika Kellen, Realtor Associate Edina Realty, Inc. u00 HUTCHINSON A CITY ON PURPOSE. Request for Proposals (RFP) for Licensed Real Estate Broker Services General Instructions Responses submitted must provide complete information as indicated in this request. Please submit eight (8) print copies or one electronic copy by 4:00 p.m. on November 3, 2023 to: City of Hutchinson Attn: Matt Jaunich 111 Hassan Street SE Hutchinson, MN 55350-2522 Questions and inquiries regarding this request should be directed to: Matt Jaunich City Administrator 111 Hassan Street SE Hutchinson, MN 55350-2522 (320) 234-4241 Email to: mlaunich _ hutchinsommn.gov DO NOT call members of the Hutchinson City Council with questions about this RFP. All inquiries should be directed to the designated staff member. The City will not reimburse any expenses incurred by Respondent(s) including, but not limited to, expenses associated with the preparation and submission of the response and attendance at meetings. The City reserves the right to reject any and all responses and to request additional information from any and all brokers/firms. SCHEDULE (subject to change): October 13, 2023 — RFP available to interested parties November 3, 2023 —All proposals are due by 4:00 p.m. November 14, 2023 — Council Selection PURPOSE OF RFP The Hutchinson City Council is accepting formal written proposals from licensed real estate brokers and/or firms to sell property owned by the City. The properties to be sold are located at 44 Washington Avenue West (former Emergency Operations Center), 10 Franklin Street SW (former Police Station), and 28 Franklin Street SW (parking lot south of Police Station) in Hutchinson, MN. It is the intent of this RFP to have the successful broker/firm enter into a professional services contract with the City to supply real estate brokerage services as outlined within this RFP. BACKROUND ON PROPERTIES The City is looking to sell these properties due to the opening of new Police Station and the no longer use of these properties for City operations. All properties are located in downtown Hutchinson and are currently zoned C-3 (Central Commercial). Allowed uses within this district include, but are not limited to, that of trade and service -type businesses, retail stores, cultural facilities, offices, restaurants, theaters and the like. Questions on specific uses, both allowed and conditional, can be directed to the City's Building/Planning and Zoning Director, Dan Jochum at d i ochum a,hutchinsommn. aov. Information on Hutchinson's Downtown and its future "Vision Plan" can be found here: r tima inehutch. df(hutch insommn. ov 44 Washin on Avenue West former Emergency Operations Center — Site #1 County PID #: 23-050-0660 Building Square Footage: Ground Floor — 3,520; Gross Building — 5,290 Lot Size: 44 x 80 The building is a one-story, steel -frame building with brick veneer and stucco exterior. It is a storefront/downtown office type building. The building has three separate mezzanine areas, which are currently used for storage and office space. The north portion of the building is set up as an emergency operations/call center, with a large, tiered open area flanked by restrooms, offices and storage. The south portion of the building is used as office space. The property has no on -site parking. The mezzanines are only accessible via a staircase. 10 Franklin Street SW former Police Station — Site #2 County PID #: 23-050-0720 Building Square Footage: Ground Floor — 9,511; Gross Building—14,078 Lot Size: 132 x 132 The building is a one-story, wood -frame office building with a full basement, an attached heated, two -stall garage, and one detached, unheated one -stall garage. The structure has a brick veneer and stucco exterior and asphalt shingled roof. As the previous police station, the building has greater security measures than is typical for an office/storefront-type building. The site also includes about 15 on -site parking stalls and a generator. 2 Please note that the generator on the site of 10 Franklin Street SW also provides backup power to the building at 44 Washington Avenue West. Both buildings are also connected by fiber. The City will have a conversation with future buyers of the two sites on whether or not there is a need to eliminate the connection of power and fiber between the two buildings. Also, the six -stall garage/shop located along the alley is being kept by the City and will not be included in the sale of any of these properties. 28 Franklin Street SW(Larking Lot — Site #3 County PID #: 23-050-0740 Building Square Footage: NA Lot Size: 66 x 132 This site is the parking lot directly south of the former police station. The current configuration allows for about 10-12 parking stalls. APPRAISALS The City conducted appraisals on the buildings located at 44 Washington Avenue West and 10 Franklin Street SW in March/April of 2022. Under Minnesota's Data Practices Act, this information is not public information. The appraisals will be available to the broker/firm who is selected to represent the City through this RFP process. INSPECTING OF THE BUILDINGS Inspection of the buildings at 44 Washington Avenue West and 10 Franklin Street SW can be done by appointment. Please contact Matt Jaunich at (320) 234-4241 or by email at miaunich a hutchinsommn.gov to set up a time to inspect the buildings if desired. SPECIFICATIONS OF THE RFP Responses to this Request for Proposal (RFP) should provide the City with the information needed to assess, evaluate, and select a broker/firm who will best represent the needs of the City. SPECIFIC PROPOSAL PREPARATION INSTRUCTIONS Proposals should be as thorough and detailed as possible so that the City may properly evaluate the capabilities of the broker/firm who may represent the City in selling these properties. The broker/firm shall submit one (1) original and seven (7) copies of their proposal or one (1) electronic copy. The following information is re uired and must accompany your pjgposah 1. COVER LETTER: Provide a cover letter indicating your interest in serving as the City's real estate broker/firm to sell the property as noted within this RFP. 2. BACKGROUND INFORMATION: For example, list years in business with a description of your firm, including size of firm, location, number and nature of the professional staff to be assigned to this contract, with a brief resume for each key person listed. 3. EXPERIENCE SUMMARY: Describe your firm's pertinent real estate experience. 4. MARKETING METHODS: Describe the methods of identifying target user groups and a description of the marketing materials and the strategy for presenting the property to a regional and/or national marketplace (when appropriate). 5. ADDITIONAL SERVICES: Describe additional relevant/unique services offered through your firm. 6. FEE SCHEDULE: a. State your commission rate for listing and selling of properties and for advising on miscellaneous real property matters. b. State any other costs the city of Hutchinson should anticipate relating to the real estate services to be provided. 7. REFERENCES: Provide at least three applicable references. Include name, title, and contact information for each reference as well as a brief description of the specific services provided. CONFLICTS OF INTEREST: In order to avoid a conflict of interest, or the appearance of a conflict of interest, your firm should not engage in any outside activities that are inconsistent, incompatible, or appear to conflict with your ability to exercise independent/objective judgment in the best interest of the City of Hutchinson. Please outline all conflicts of interest that may exist for your firm in relation to providing real estate services for the City. SCOPE OF SERVICES The successful broker/firm shall agree to contract with the City to provide the following: a. Analyze the market for sale of the property; b. Develop strategies for the sale of the property; c. Develop marketing materials to advertise the properties for sale; d. Participate in site tours of City -owned property that is for sale with potential buyers; e. Coordinate real estate appraisals if needed; f. Represent the City in negotiations with a prospective buyer from the time of offer until closing; g. Analyze offers from potential buyers and advise the City with respect to negotiations; h. Coordinate real estate transaction documents with the City Attorney; i. Handle all customary activities and services associated in the normal course of business with real estate transactions; j. Conduct presentations at public meetings if required; and k. Consultation with city staff TERMS AND CONDITIONS The contract period for the successful broker/firm will be six (6) months from the date of award. The contract may be renewed for additional terms upon satisfactory performance by the broker/firm and at a negotiated rate agreed to in writing by both the broker/firm and the City. Alternate contract periods may be considered. 4 EVALUATION CRITERIA The selection of a broker/firm will be made based on the following criteria: • Ability of the broker/firm to meet or exceed the requirements defined in the RFP; • Experience, qualifications, references • Knowledge of regional real estate market and ability to market to prospects; • Experience with sales of municipal buildings • Regional reputation and local presence/experience • Fee schedule PUBLIC RECORD Proposals received will become the property of the City. All responses are subject to public disclosure under Minnesota's Government Data Practices Act. Any information provided to the City will be disclosed to the public in accordance with Minnesota's Government Data Practices Act. RFP ADDENDA The City may determine it is necessary to revise any part of this RFP. Revisions will be made by written addenda and it is the respondent's responsibility to understand and comply with any addenda to this RFP. Addenda's may be posted on the City's website, www.hutchinsommn. ov or respondents will be notified of any in advance of the RFP deadline. MISCELLANEOUS Deadline for receipt of the proposals by the City Administrator's office is 4:00 p.m. on November 3, 2023. The Hutchinson City Council will have final decision on the selection of a broker/firm to represent the City. a Berkshire Hathaway affiliate Proposal Project Overview The City of Hutchinson Minnesota (The City) has requested this proposal to sell 3 parcels of real estate in Hutchinson Minnesota, (PID#s 23-050-0660, 23-050-0720 and 23-050-0740) after moving Police operations to the new City facility in 2023. Goal: It is the goal of Erika Kellen, Jim Fahey and Edina Realty, Inc. to sell for The City the subject property using the traditional listing method after implementing a comprehensive marketing plan. Objectives: © To conduct the private treaty sales in a professional manner and to achieve the highest sale price for our seller. o To develop and implement an effective marketing plan, giving the property as much exposure as possible. o To professionally supervise the sale of the real estate with the least amount of disruption to the operations of The City. sales REAL ESTATE: Edina Realty proposes completing a market analysis on each parcel of real estate described within 15 days of the award of the contract. As a result of the market analysis, Edina Realty will make a recommendation as to how the properties should be offered. For example whether the bare land parcel should be sold separately or with the former police station. With the information from the market analysis, The City and Edina Realty staff will explore moving forward with the following options: 1. Place the real estate on the market for sale at an agreed asking price using traditional private treaty methods by entering into a 6 month listing agreement. Public Edina Realty will facilitate all showings either personally or through normal Regional Multiple Listing Service procedures. I, COVER LETTER Dear Mr. Jaunich; Jim Fahey and Erika Kellen are honored to be able to make this proposal to the City of Hutchinson. Although this proposal is laid out in specific terms to meet your request, if you feel there is anything we have missed or anything we need to discuss or explore, please do not hesitate to contact us immediately. We would be happy to meet with you and the appropriate City Staff and Elected Officials at any time. We believe that the traditional listing marketing is the best approach for the liquidation of these City assets. Taking into consideration market conditions and the competition that your property faces at this time, a properly managed listing and marketing plan can maximize return in the sale of your assets in a timely manner. Regarding the real estate pricing, the results of the market analysis and finding out more about The City's goals and timeline for the project will help us advise you about the best approach to take. Working hard and doing the right things together will make the sale of these properties as good as it can be. Our commitment to you is that if we are awarded this contract, we will work hard to meet your goal of getting the property sold, while netting the taxpayers of Hutchinson as many dollars as possible, providing quality service with the least amount of inconvenience and disruption to the operations of The City. Thank you for considering Edina Realty. Respectfully, James D. Fahey Broker Associate with Edina Realty, Inc. a Kell n REALTOF�with Edina Realty, Inc. F2.BACKGROUND INFORMATION Business summary Edina Realty is a Berkshire Hathaway affiliate and a wholly owned subsidiary of HomeServices of America, Inc. It is one of the nation's largest real estate companies with more than 75 real estate offices and more than 2,000 REALTORS@ throughout Minnesota, western Wisconsin and southwest Florida. Edina Realty's family of companies includes Edina Realty, Edina Realty Title, Edina Realty Insurance and Edina Realty Mortgage. Edina Realty also has a marketing relationship with HSA Home Warranty. Edina Realty closed more than 22,000 real estate transactions and $8.6 billion in sales volume in 2022. Edina Realty was recognized as a Star Tribune Top Workplace in 2015, 2016, 2017, 2018, 2019, 2020, 2021, 2022 and 2023. In early 2022, Edina Realty announced its expansion into South Dakota with the acquisition of Hegg Realtors, the top real estate company in that state, headquartered in Sioux Falls. In 2022, Hegg Realtors had $1 billion in sales volume and over 3,000 units sold. Hegg Realtors has more than 200 agents across the state, with offices in Sioux Falls and Rapid City. In mid-2023, Edina Realty expanded into southwest Florida, offering broker services to buyers and sellers living in or relocating to the area. Vision and mission The Edina Realty family of companies is committed to delivering a superior customer experience throughout the process of buying, selling and homeownership. We set the standard of professional service in our industry through our tradition of honesty, integrity, commitment, innovation and community as we help our customers achieve the American dream of homeownership. Founded By Emma Rovick in 1955 Corporate headquarters: 6800 France Ave. S., Suite 600 Edina, MN 55435 Hutchinson MN office Since 2005: 904 Hwy 15 South, Suite E, Executive management Greo Mason, President and CEO, Edina Realty Home Services Sharry Schmid, President, Edina Realty Joe Bra President Edina Realty Mortgage • Brad Fisher President, Edina Realty Title Number of locations More than 75 offices throughout Minnesota, western Wisconsin and southwest Florida. Number of sales associates More than 2,000 Number of employees 450 PROJECT TEAM lames D. Fahey ]imFahe edinareal .com Real Estate Broker Associate with Edina Realty, Inc., and retired Auctioneer & USPAP Certified Appraiser � Jim grew up in the family business and has been actively engaged since 1977. He was awarded the designation of the 1990 MN State Bid Calling Champion. He is also a Past President of the MN State Auctioneers Association, past Chairman of the MSAA Legislative Committee, seminar presenter for both State and National Auctioneers Association conferences regarding the sale of businesses and real estate. He is an inductee into the Minnesota State Auctioneers Association Hall of Fame, as well as a recipient of the SW MN Foundation/Blandin Community Leadership Community Service Award. Jim makes his home in Hutchinson, MN with his wife Linda. Erika Kellen Erika Kellen EdinaRealty.com REALTOR Edina Realty, Inc Growing up on a small farm in Western Minnesota, Erika's upbringing shaped her in valuing the importance of hard work, integrity and developing quality ti relationships. These virtues and life experiences helped build her passion for working with people from all walks of this earth. When you work with Erika you are a client for life and that is met by never-ending customer service. Erika is a leading commercial agent in McLeod County. Erika and her husband and three children make their home in Hutchinson. 3, EXPERIENCE SUMMARY The following is a list of local commercial real estate transactions that Jim Fahey and Erika Kellen have been involved in as the listing agent, selling/leasing agent, or both. ** Indicates that either Jim or Erika acted as a principal in the project. Bertram Estate to Posusta, Fun Sports Building, 16235 Hwy 7 E, Hutchinson WendorfF to North Star Fdn Properties, LLC, 6 Franklin St NW, Hutchinson ** Miner to Ellman, Mugshots Bar & Grill, 100 Astro Blvd, Cosmos, MN Kaz's Repair to Gestach, Auto Repair Shop, 701 Hwy 7, Silver Lake, MN Flagship Bank to TJF, Hwy 169 Commercial Lot, 201 Commerce, Belle Plaine, MN Iron Jungle CrossFit to Bradley Security, 306 Hwy 7 E, Hutchinson, MN Citizens Bank & Trust to O'Brien Ornamental Iron, 676 Industrial Blvd. Watertown Whistling Rock, LLC to Kieler Holdings, Golf Course & Event Center, 1100 Main, Clearwater, MN Elliott to Witt, Hutch Town & Country Tire, 100 Washington Ave E, Hutchinson Security Bank to McLeod County, 520 Chandler Ave, Government Ctr, Glencoe J & R Repair to Rick's J & R Repair, 805 Hwy 7 W, Hutchinson Minnesota Lakes Bank to Fahey Equities, LLC, 101 Park Place, Hutchinson ** Great River to Rivers Edge Concrete, LLC, Hwy 212 & Hwy 15, Brownton Hanson to Dunnick Concrete, Vale Avenue & Hwy 15, Hutchinson Oman to North Star Fdn Properties, LLC, 25 Washington Ave E, Hutchinson** Hutchinson Properties, LLC to Titanium Partners, LLC, Old Hotel, Hutchinson Dalado, LLC to WUHF, LLC, Old HTI coop and warehouse, Hutchinson ** McLeod Coop Power to Sam's Tire, 1231 Ford Ave N, Glencoe Benjamin to Art's Place, LLC, 35 1s' Avenue SW, Hutchinson ** Word of Life to McLeod Properties, LLC 950 School Rd S, Hutchinson ** McLeod County to 4.0 Transportation, Central Services Building, Glencoe McLeod County to Mark Ahlbrecht, HHS Building & Acreage, Glencoe TRJR Properties, LLC to New Discoveries Montessori Academy, Hutchinson ** McLeod Properties to New Century Academy 950 School RD S, Hutchinson ** Dale's Auto to Southwest Initiative Foundation, 15 3rd Avenue NW, Hutchinson Citizens Bank to Hantge Chapel, 899 Hwy 15 S, Hutchinson Citizens Bank to Yamaha Motorsports, 14594 Hwy 7, Hutchinson, MN Jeff's Electric to McLeod Properties, LLC ** Hajicek to Farr Development, (eventually Kwik Trip & Multi Family Housing) Hutchinson 4, Marketing Plan REAL ESTATE: Edina Realty will be using traditional marketing methods including engaging commercial and industrial groups such as the Regional Multiple Listing Service, Edina Realty Commercial Group, Loopnet and MNCAR. We would also engage area Commercial Lenders, EDCs _ and EDAs of all municipalities in McLeod County, Carver County, Sibley County and Renville County. We request the marketing also be linked to The City News & Announcements section on The City Website. Signage will be placed on each property and brochures will be printed and provided to the Hutchinson Area Chamber of Commerce and Visitors Bureau. 5. Additional Services In the event of a prolonged marketing time without a sale, it may be advantages to the city to explore a different method of marketing to create a sense of urgency. Jim Fahey and Erika Kellen have extensive experience selling real estate at auction through a strategic partnership with Jeff Martin Auctioneers, Inc. (JMA). JMA is a nation-wide firm that purchased Fahey Sales, Auctioneers and Appraisers in August 2021. This acquisition gave the multi -million -dollar company a presence in the Upper Midwest at the former Fahey location in Glencoe. Jim and Erika have partnered with JMA in the sale of millions of dollars of real estate at auction. 6. Cost Proposal REAL ESTATE: The real estate commission on the proposed parcels is 8% of the selling price. In addition, The City will be responsible for all sellers' costs normal to a commercial real estate transaction such as broker administrative commission, title commitment, state deed tax, document preparation, etc. An estimated net sheet will be provided to The City at the time of the market analysis. MARKETING COSTS: Edina Realty shall be responsible for placing all electronic media and newsprint advertising and signage. The cost of all said marketing shall be paid by Edina Realty. 7, References (1) Haag Reference Background: Erika Kellen and Jim Fahey listed the Historic Jorgensen Hotel at 16 Washington Ave West in Downtown Hutchinson in 2019 and sold the real estate and business to the current owner Titanium Partners of Duluth MN in 2022. Hutchinson Properties, LLC Jeff Haag Washington Ave West Hutchinson, MN 55350 ihaa 3077 maiI.com 320-583-5687 To whom it may concern: Hutchinson Properties LLC, (Tom Daggett and Jeff Haag partnership) have used the team of Jim Fahey and Erika Kellen of Edina Realty to market the historic Jorgensen Hotel. While not an easy property to market, they were diligent at promoting the property and ultimately finding the perfect buyer that has the capability of completing the building to full capacity. They were accurate in their valuation and got it sold for what they said they could. With several showings throughout the period it took to sell the property, we received timely updates from them as to the level of interest and likelihood of an offer. Jim and Erika are vested in the community and are most capable at marketing commercial space in Hutchinson. Jeff Haag (2) Elliott Reference Background: Erika Kellen and Jim Fahey listed Town and Country Tire at 100 Washington Ave East in Downtown Hutchinson in 2018 and sold the real estate and business to the current owner Mike Witt of Willmar MN. Bob Elliott 14436 County Rd, 7 Hutchinson, MN 55350 320-583-8838 To Whom it may concern: 'I have known Jim Fahey for close to fifty years. My first encounter with him was as a young auctioneer arriving to expand the Fahey brand. His first question to me was how to get involved with the community and how to meet the town. I've watched in awe as he built that business to a legend. He did this through untiring hard work, commitment, dedication, and honesty to his clients. He applied these same principles to becoming one of Hutchinson's strongest supporters. I can only guess as to the hundreds if not thousands of hours this man has given to promote this passion. If it's good for Hutchinson he's there, heart and soul. I am confident that he would do an amazing job in any task assigned or granted him. He's one of a kind, make the most of his passion for Hutchinson! Jim and Erika listed and sold my business when I retired and did a stellar job. Sincerely, Bob Elliott s, conflicts of Interest As disclosed in section 3 of this proposal, Jim Fahey and Erika Kellen are actively engaged in the community of Hutchinson. We are separate principals in several properties involving a combination of ownership and leasing of commercial space. We both sit on various boards and work with some area non -profits. Both Jim and Erika have investigated the subject properties from a personal investment standpoint and at this time have no interest in the properties involved. If this should change during the marketing of the properties, full disclosure will be made to the City Attorney and City Administrator. In collaboration the City will direct us in how to proceed. HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consider a first reading of Ordinance 23-844 - An Ordinance Amending Chapter Agenda Item: 72 - Parking Regulations Department: Administration LICENSE SECTION Meeting Date: 11/14/2023 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Councilmember Tim Burley has requested consideration for an ordinance to amend Chapter 72 of our City Code that deals with parking regulations. Current code notes that "it is unlawful for any person to stop, park or leave standing any vehicle upon any street for a continuous period in excess of 24 hours". The proposed ordinance would change the "24 hours" to 72 hours. BOARD ACTION REQUESTED: Consider a first reading of the ordinance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Publication No. ORDINANCE 23-844 AN ORDINANCE AMENDING CHAPTER 72 OF THE HUTCHINSON CITY CODE — PARKING REGULATIONS The City Council hereby ordains that Section 72.04 of the City Code is hereby amended to read as follows: § 72.04 TIME -LIMITED PARKING. Parking on streets shall be limited as follows. (A) It is unlawful for any person to stop, park or leave standing any vehicle upon any street for a continuous period in excess of -24 72 hours. (B) (1) The Chief of Police may, when authorized by resolution of the Council, designate certain streets, blocks or portions of streets or blocks as prohibited parking zones, or five-minute, ten-minute, 15-minute, 30-minute, one -hour, two-hour, four-hour, six -hour, eight - hour or morning or afternoon rush hour limited parking zones, and shall mark by appropriate signs any zones so established. (2) These zones shall be established whenever necessary for the convenience of the public or to minimize traffic hazards and preserve a free flow of traffic. (3) It is unlawful for any person to stop, park or leave standing any vehicle in a prohibited parking zone, for a period of time in excess of the signposted limitation, or during signposted hours of prohibited parking. (2004 Code, § 72.04) Penalty, see § 10.99 ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS DAY OF , 2023 Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor c. HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Calling Budget Workshop Meetings for 4 p.m. on November 28 Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 11/14/2023 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is looking to call our next budget workshop meeting of the year in preparation for the 2024 budget. The next workshop (4th overall) will be at 4 p.m. on November 28 and will focus on our Enterprise Funds. We will also have an update on the tax levy at this meeting as well. Staff is asking the council to call this budget workshop meeting. BOARD ACTION REQUESTED: Approval of calling a budget workshop meeting for 4.00 p.m. on November 28 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: Yes 0 PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Assignment and Assumption of Lease and Deposit and Termination Agreement Agenda Item: Department: EDA LICENSE SECTION Meeting Date: 11/14/2023 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: GVL Medical, LLC is purchasing the assets of Laser Dynamics and will be assuming the lease for space in the Hutchinson Enterprise Center. The Assignment and Assumption of Lease and Deposit and Termination Agreement is enclosed for your review. The document: 1. Assigns the current Laser Dynamics lease to GVL Medical, LLC 2. Assigns the security deposit to GVL Medical, LLC.; and, 3. Terminates the existing lease with the City as of November 30, 2023 (at which point the City's new lease with GVL Medical takes effect.) The document also references a loan made by the City to Laser Dynamics. The document specifies that the loan will continue to be the responsibility of Laser Dynamics. The City Attorney has reviewed the document and found it to be satisfactory. If you have any questions or need additional information, please give me a call any time at 234-4223. BOARD ACTION REQUESTED: Authorization for Mayor & City Administrator to sign document Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A ASSIGNMENT AND ASSUMPTION OF LEASE AND DEPOSIT AND TERMINATION AGREEMENT THIS ASSIGNMENT AND ASSUMPTION OF LEASE AND DEPOSIT AND TERMINATION AGREEMENT (this "Assignment") is entered into effective as of November 2023 (the "Effective Date") by and between LASER DYNAMICS INC., a Minnesota corporation ("Assignor"), GVL MEDICAL LLC, a Minnesota limited liability company ("Assignee") and the CITY OF HUTCHINSON, MINNESOTA, a Minnesota municipal corporation (the "City"). FOR VALUABLE CONSIDERATION, the sufficiency of which is acknowledged by Assignor and Assignee, the parties agree as follows: Assignment and Assumption. As of the Effective Date, Assignor assigns to Assignee all of Assignor's rights, title, interest and obligations as tenant in, to and under (a) the Client Lease Agreement dated December 1, 2017, executed by and between the City of Hutchinson (City / Landlord) and Laser Dynamics Inc. (Client / Tenant), as amended by the Client Lease Amendment dated February 11, 2022, City of Hutchinson (City / Landlord); Laser Dynamics Inc. (Client / Tenant) (the "Lease"), and (b) all of Assignor's right, title and interest in and to any prepaid rents and security deposits (collectively, the "Deposit"), if any, given by Assignor under the Lease, and Assignee assumes all of Assignor's rights, title, interest and obligations as tenant in, to and under the Lease and the Deposit. All capitalized terms not defined herein shall have the meanings ascribed to such terms as set forth in the Lease. 2. Indemnification of Assignee by Assignor. Assignor agrees to indemnify Assignee against and hold Assignee harmless from any and all liabilities, losses, claims, damages, costs or expenses, including, without limitation, reasonable attorneys' fees and costs (collectively, the "Claims"), originating prior to the Effective Date and arising out of tenant's obligations under the Lease and the Deposit, if any. 3. Indemnification of Assignor by Assignee. As of the Effective Date, Assignee agrees to indemnify Assignor against, and hold Assignor harmless from, any and all Claims originating on or subsequent to the Effective Date and arising out of the Assignee's performance of the tenant's obligations under the Lease and the Deposit, if any. 4. No Liens. Assignor represents that (a) it has good title to the Lease and the Deposit and they are free from any liens or encumbrances, (b) the Lease is in full force and effect in accordance with its terms, and (c) it has not received nor has it delivered any notice of any default under the Lease. 5. Assignor Loan. Pursuant to the Forgivable Loan Agreement dated August 28, 2023 (the "Loan Agreement"), the City made a loan to Assignor in the original principal amount of $23,000.00 (the "Loan") which Loan is outstanding as of the Effective Date. Assignor and Assignee each acknowledges and agrees that the term of this Assignment shall have no effect on the Loan or on Assignor's obligations under the Loan Agreement. The City acknowledges and agrees that Assignee does not have any obligations for the Loan under the Loan Agreement and has not assumed any portion of or liability for the Loan under this Assignment. 6. Landlord's Consent. The City acknowledges and consents to the foregoing assignment of the Lease and Deposit from Assignor to Assignee and the assumption of the Lease and Deposit by Assignee. From and after the Effective Date, all references to "Client" or "Tenant" in the Lease shall refer to the Assignee. 7. Termination of Lease. Notwithstanding anything set forth in the Lease to the contrary, provided that Assignee and the City have executed a new lease agreement for the Client Space commencing on December 1, 2023, the term of the Lease shall terminate and expire at 11:59 p.m. on November 30, 2023 (the "Early Termination Date"). From and the Early Termination Date, the Deposit shall be transferred to and provide security for the new lease. 8. Counterparts; Execution. This Assignment may be executed in any number of identical counterparts, each of which, for all purposes, shall be deemed an original, and all of which shall constitute, collectively, one and the same Assignment. Signatures sent via e-mail, facsimile, or other electronic method, including DocuSign, and signatures stored in PDF or other electronic format, will be considered effective and original. [Signature Pages to Follow] IN WITNESS WHEREOF, the parties have executed this Assignment and Assumption of Lease and Deposit and Termination Agreement as of the Effective Date. ASSIGNOR: LASER DYNAMICS INC., a Minnesota corporation By: Name: Troy Oberg Its: President ASSIGNEE: GVL MEDICAL LLC, a Minnesota limited liability company By: Name: Gabriel A. Olson Its: Vice President THE CITY: CITY OF HUTCHINSON, MINNESOTA, a Minnesota municipal corporation By: Name: Gary Forcier Its: Mayor By: _ Name Its: Matt Jaunich City Administrator 93370\315233082.v2 MINUTES HUTCHINSON SUSTAINABILITY ADVISORY BOARD Monday, August 21, 2023 5:30 p.m. Hutchinson City Center 1. CALL TO ORDER 5:30 P.M. The August 21, 2023 Sustainability Advisory Board was an in -person meeting called to order by Nathan Winter at 5:30 p.m. Board members in attendance were, Nathan Winter and John Lofdahl. Also present were John Paulson, City Project/Env./Regulatory Manager, Cassandra Meuffels, Public Outreach and Education Coordinator, and Mike Stifter, Public Works Director 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED April 17, 2023 1st: John Lofdahl 2"d: Nathan Winter 4. NEW BUSINESS A. ALTERNATIVE NATIVE LANDSCAPES a. LEGISLATION PASSED EFFECTIVE JULY 1, 2023 b. ALTERNATIVE LANDSCAPES IN ROW c. LANDSCAPE MANAGEMENT PLAN John Paulson provided an overview of alternative landscaping concepts and what the City allows. The City of Hutchinson currently allows property owners to utilize alternative landscapes when they are being specifically managed for native prairie landscapes. This alternative is considered on a case by case basis and only after in- depth review and discussion with the landowner. Understanding the maintenance needs for such a landscape is integral to the success of the area being converted but also to prevent harboring of noxious weeds and to keep area from becoming overgrown and causing a nuisance. Currently the City does not refer to this alternative in City Code. A revision to the Code will be prepared to align with the new legislation and existing alternative landscape guidance. 5. UNFINISHED BUSINESS A. CLIMATE POLLUTION REDUCTION GRANT UPDATE Mr. Paulson updated the board on the status of the Stormwater Resiliency Modeling project underway. City staff is working with SEH to complete a ag�p analysis and fill in any missing storm sewer system data that exists. Over the next month staff will be collectingmissing GIS information necessar t�prove the accuracy and outputs of the storm sewer system model. Once the data gaps are filled then SEH will begin building and running model projections with various rainfall inputs and intensitX projections that reflect current and projected intensities. Work will also include communityput gathering over the winter with project concluding in June 2023. 6. COMMUNICATION FROM STAFF A. COMPOST IT RIGHT — THINK BEFORE YOU THROW PRESENTED BY — AMPLIFY FOR CHANGE An update of the Compost It Right program was provided remotely y Betsy Lipson, Amplify for Change. Her presentation was an overview of the work done to date that included citizen survey data and analysis of the level of contamination present. The desired program outcomes were also discussed. Community engagement and user education are fundamental items that will be improved with this project and should serve as a roadmap for continuing those efforts into the future. It is apparent that many people were not aware they were doing an. tag wrong. Continued education about reducing contamination is a high priority. Discussion about maximizing outreach effectiveness led to finding who community influencers are and finding a way for them to help spread that message. B. SWC CLIMATE RESILIENCY GRANT UPDATE John Paulson updated the Board on the recently completed GIS data ag�p analysis and the subsequent data collection efforts that are ongoing. The data gap collection should conclude in September with an immediate transition into building the model and beginning to run various model scenarios. There is also an opportunity for information sharing and partnering with the UofM Saint Anthony Fall LaboratorX while they conduct research on stormwater modeling calibrations and data input accuracy. There was support to continue expoloring a partnership with the UofM on the research. 7. ADJOURNMENT Library Board Meeting September 25, 2023 Members Present: Mary Christensen, Sue Griep, Margaret Hoffman, Kay Hultgren, Julie Lofdahl, Dianne Wanzek, and Katy Hiltner, Ex -off icio. Excused/Absent: Tim Burley Dianne called the meeting to order at 4:30. Minutes from the August 28, 2023, meeting were reviewed and approved. Old Business: 1. Western Novel Night (Aug. 30): Twelve attendees enjoyed author Mark Mitten's presentation, which included Trivia, and a question/answer session. 2. Launch of Fall Children's Programs: The fall sessions are off to a good start. The first Lego night drew 50 attendees. The first meeting of the Graphic Novel Book Club drew 7 participants. Chess club was well attended. Story Time, which also includes art/crafts, sensory, and STEM activities, has drawn in around 20 attendees each time. Feedback has been good on the increased activities for middle graders. 3. Reminder: History of Money program on Thursday, Sept. 28, 6:30-7:30, with Dave Daubert. 4. Friends of Library Book Sale: This year's sale, held during Arts and Crafts Festival, was very successful and brought in $2238 ($1526/2022). Tables were donated (from two churches and the city) and city workers helped with set up. New Business: 1. October Calendar of Events: "Teentober": A grant from Prairielands will fund a Halloween teen night with activities including building Halloween houses using Peeps candy, trivia, etc. Meet the Author: A Legacy grant will fund an author visit, in conjunction with the writers' book club. Mindy Mejia, author of crime and thriller books, will present on Wed., Oct. 25, from 6:30-7:30. Her latest book is To Catch a Storm. Pumpkins with Bling: This is the second year for this project and will take place on two dates. Sat., Oct. 28 will have two sessions (12 attendees per session) and Mon., Oct. 30, will have one session of 12 openings. Participants will need to register for their preferred session. 2. MN Library Association Conference: October 4-5, 2023, at St. Paul River Centre. 3. Little Free Libraries —Connect Committee: Katy provided the board with a new brochure she created to highlight the LFL program, library locations, and an explanation of the Hutchinson Connects committee's purpose. August 2023 Donations and Grants: Prairieland's Teen Summer Grant $150.00 Prairieland's Accessibility Grant $500.00 Legion Aux. Memorial —Wilma Thunstrom $ 20.00 Magazine Donation—C. Smykalski $ 21.95 Total: $691.95 Next Meeting: Monday, October 23, 2023, 4:30 pm., in meeting room. Respectfully submitted: Kay Hultgren, secretary