cp10-24-2300 r
HUTCHINSON
A CITY ON PLIRPOSE.
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNNESOTA
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, October 24, 2023
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson. City Council has called a special workshop meeting
for Tuesday, October 24, 2023, at 4:00 p.m. in the Council Chambers at the Hutchinson City
Center, 11 I Hassan Street SE, Hutchinson, Minnesota for the following purpose:
• REVIEW COMMUNITY SURVEY RESULTS
Matthew ]a ch, City Administpator
DATED: October 18, 2023
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, OCTOBER 24, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background informalion for agenda items in advance hyy° citystaff, committees and hoards. Marry
decisions regarding agenda items are based upon this information as well as: City policyand practices, input from constituents,
and other questions or information that has not yet heen presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Faith Lutheran Church
(The invocation is a voluntary expression of theprivate citi,Gen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Councid's preference for, any reltgiauslsptrituual organization. The views or beliefs
expressed by the invocation speaker have nol been previously reviewed or approved by the Council or stafig
PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15648 — Resolution Accepting $75.00 Donation from Laser Dynamics for Shady
Ridge Park Project
PUBLIC COMMENTS
(This is an opportunity or members o/'the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record Please
keep comments under 5 minutes. Individuals wishing to speakfor more thanfive minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY CO[JNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 10, 2023
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Items for 2024 Street Improvement Projects (Letting No. I/Project
No. 23-06, 24-01, 24-02, 24-03, 24-04, 24-05, 24-06 & 24-07)
1. Resolution No. 15643 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15644 - Resolution Receiving Report and Calling Hearing on Improvement
(b) Consideration for Approval of Resolution No. 15645 — Resolution to Sell at Auction Surplus
Property (Hutchinson Fire Department Decommissioned Items)
(c) Consideration for Approval of Resolution No. 15647 — Resolution for Certification of Special
Assessments From the City of Hutchinson to McLeod County Auditor
CITY COUNCIL AGENDA — October 24, 2023
(d) Consideration for Approval of Resolution No. 15649 — Resolution Adopting Findings of Fact
and Reasons for Approval of a Preliminary and Final Plat for Bar Properties Located at 845 Hwy
7 West with Favorable Planning Commission Recommendation
(e) Consideration for Approval of Resolution No. 15650 - Resolution Adopting Findings of Fact and
Reasons for Approval of a Site Plan Review for Les Schwab Tire with Favorable Planning
Commission Recommendation
(f) Consideration for Approval of Out of State Travel for Fire Chief Mike Schumann to Attend
NFPA Fire Chief Forum in Quincy, Massachusetts, November 13-15, 2023
(g) Consideration for Approval of Out of State Travel for Andy Kosek and Cassandra Meuffels to
Attend the United States Composting Council's Annual Conference in Daytona, Florida,
February 6-9, 2024
(h) Consideration for Approval of Hutchinson Health Foundation's "Rockin' Around the Christmas
Tree" Event on November 30, 2023, in Library Square
(i) Affirmation of Board Appointments
I. Michael McDowell to Bicycle/Pedestrian Advisory Committee to August 2026
2. Margo Kaping to PRCE Board to August 2025
6) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M. - NONE
e purpose o t is portion of -the agenda is to provi e the .oui�ci with information necessary to craft wise policy.
Wes items like monthly or annual reports and communications from oilier entities.)
UNFINISHED BUSINESS
9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-840 -- AN
ORDINANCE AMENDING CHAPTER 92 OF THE HUTCHINSON CITY CODE PERTAINING
TO WEEDS
NEW BUSINESS
2
CITY COUNCIL AGENDA — October 24, 2023
10. APPROVE/DENY PROPOSED VACATION LEAVE, EARNED SICK AND SAFE LEAVE AND
BEREAVEMENT LEAVE POLICIES
11. APPROVE/DENY RESOLUTION NO. 15646 — RESOLUTION UPDATING THE CITY'S ENDS
STATEMENTS DOCUMENT
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Housing & Redevelopment Authority Board Minutes from September 19, 2023
(b) Planning Commission Minutes from September 19, 2023
(c) City of Hutchinson Financial Report and Investment Report for September 2023
MISCELLANEOUS
13. STAFF UPDATES
14. COUNCILIMAYOR UPDATE
ADJOURNMENT
CITY OF HUTCHINSON
RESOLUTION NO. 15648
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
Laser Dynamics $75.00 10/17/2023
WHEREAS, such a donation has been contributed to the City of Hutchinson Parks
Department towards the Shady Ridge Park project.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 24th day of October 2023.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, OCTOBER 10, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Coxrncil is provided background injormaliorz for agenda items in advance hy° city slaff, commitlees and hoards. Marry
decisions r'egar'dingagenda Items are based upon this information as well as: Citypolieyandpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Chad Czmowski,
Pat May and Dave Sebesta. Others present were Matt Jaunich, City Administrator and Marc Sebora,
City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Sebesta, second by May, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — CrossPoint Church
(The invocation is a voluntary expression of the,private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council s preference for, any religiouslspiritual organization. The viers or beliefs
expressed by fire invucaliurr speaker Irave not been previously reviewed ur appruved by the Cuuncil or sluff
PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council. If the topic you would like to discuss is on lire
agenda, please ask the kayor if he will be aciceptingpublic comments during the agenda item if not apublic hearing. Ifyou have
a question, concern or comment, please ask lobe recognized by the mayor -- state your name and address for the record Please
keep comments under 5 minutes. Individuals wishing to speak for more than f ve minutes should ask lobe included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain frompersonal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 26, 2023
(b) Council Workshop of September 26, 2023
Motion by Burley, second by Sebesta, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items isle or c'onsi eralion will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 15633 -- Resolution Setting Interest Rate for the
2023 Adopted Assessment Rolls
CITY COUNCIL MINUTES — October 10, 2023
(b) Consideration for Approval of Resolution No. 15640 — Resolution Supporting Capital
Improvements and Betterments of Otter Lake and CampbeII Lake, the South Fork of the Crow
River and Other Tributaries to the Lakes
(c) Consideration for Approval of Resolution No. 15641 — Resolution Supporting Capital
Improvements at the Hutchinson Area Transportation Services Building
(d) Consideration for Approval of Recycle Aggregate Crushing Services
(e) Consideration for Approval of Grant Agreement with the State of Minnesota Department of
Employment and Economic Development
(f) Consideration for Approval of Non -Federal Reimbursable Agreement Between Federal Aviation
Administration and City of Hutchinson
(g) Consideration for Approval of Summary of Ordinance No. 23-842 — Ordinance Amending
Chapters 95 and 113 of the Hutchinson City Code
(h) Consideration for Approval of Spooky Sprint Event on October 28, 2023
(i) Claims, Appropriations and Contract Payments — Register A
Motion by Czmowski, second by Sebesta, to approve Consent Agenda I. Motion carried
unanimously.
APPROVAL OF CONSENT AGENDA 11
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by Burley, with Forcier abstaining, to approve Consent Agenda I1.
Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
e purpose of t pis portion ore agenda is to provi ere Council with information necessary to craft wisepolicy.
►udes items like monthly or annual reports and communicalions front other entities.)
UNFINISHED BUSINESS
9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-843 — AN
ORDINANCE VACATING DRAINAGE AND UTILITY EASEMENTS LOCATED IN
SANTELMAN'S THIRD ADDITION AND APPROVE RESOLUTION NO. 15637 —
APPROVING THE VACATION OF UTILITY EASEMENTS AT 505 HILLTOP DRIVE NE AND
515 HILLTOP DRIVE NE
2
CITY COUNCIL MINUTES — October 10, 2023
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that there have
been no changes to the proposed ordinance since the first reading approved at the last meeting.
Motion by May, second by Czmowski, with Forcier abstaining, to approve second reading and
adoption of Ordinance No. 23-843 and Resolution No. 15637. Motion carried unanimously.
NEW BUSINESS
10. APPROVE/DENY FIRST READING OF ORDINANCE NO. 23-840 — AN ORDINANCE
AMENDING CHAPTER 92 OF THE HUTCHINSON CITY CODE PERTAINING TO WEEDS
Mike Stiffer, Public Works Director, presented before the Council. Mr. Stiffer explained that state
legislation passed during the 2023 session required cities to allow natural landscaping concepts.
Based on this, staff is recommending to amend the "weed ordinance". Staff has developed a
process for property owners to use in cases that natural landscaping would be desired in place of
turf grass, which will include a written natural landscaping plan.
Motion by May, second by Burley, to approve first reading of Ordinance No. 23-840. Motion
carried unanimously.
11. APPROVE/DENY RESOLUTION NO. 15642 — RESOLUTION APPROVING 2024 EMPLOYEE
BENEFITS PACKAGE
Kellie Wendland, Human Resources Director, presented before the Council. Ms. Wendland
explained that there are proposed additionslchanges to the 2024 benefits package. It is being
recommended that a vision and short-term disability plan be offered on a voluntary basis for
employees. Both plans would be offered through Unum, which is currently a provider for other
services to the City. Ms. Wendland explained in more detail options as part of both of these plans.
Renewal for the health plan will see a 25% average increase. Staff is recommending to leave the
current plan structure in place for 2024 with hopes that claims data will return to what is considered
normal for the City's group. Staff is recommending to maintain the lower deductible plans at this
time. Ms. Wendland noted the current $30001$6000 deductible plan must increase to $32001$6400
due to IRS requirements for an embedded deductible plan.
Motion by May, second by Czmowski, to approve Resolution No. 15642. Motion carried
unanimously.
12. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR OCTOBER 24, 2023, AT 4:00 P.M.
TO REVIEW COMMUNITY SURVEY RESULTS
Motion by Burley, second by Sebesta, to approve setting Council workshop for October 24, 2023,
at 4:00 p.m. to review community survey results. Motion carried unanimously.
GOVERNANCE
(The purpose ❑ t is portion of the agenda is to dead with organizational development issues, including policies,
CITY COUNCIL MINUTES - October 10, 2023
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
pnliev development and governance process items.)
13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Tall Grass/Noxious Weed Report for Summer 2023
MISCELLANEOUS
Mike Stifter - Mr. Stifter noted that leaf vacuuming started today and will last for the next six weeks.
He also noted that milling of 2s'd Avenue, Dale Street and Market Street will be done next week.
Matt 3aunich - Mr. Jaunich reminded the council members to RSVP for the recognition event.
15. COUNCILIMAYOR UPDATE
16. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE § 13D.05, Subd. 3(c) TO
DISCUSS SALE OF REAL PROPERTY LOCATED AT 44 WASHINGTON AVENUE
WEST, 10 FRANKLIN STREET SW, 28 FRANKLIN STREET SW, A'�T�-1-27 SV
INVENUE E S
Motion by May, second by Burley, to convene into closed session at 5.57 p.m. Motion carried
unanimously.
Motion by May, second by Sebesta, to reconvene into open session at 6:08 p.m. Motion carried
unanimously.
Motion by May, second by Burley, to authorize city administrator to go out for Request for Proposals
for real estate services to sell 44 Washington Avenue West, 10 Franklin Street SW and 28 Franklin
Street SW. Motion carried unanimously.
ADJOURNMENT
Motion by May, second by Czmowski, to adjourn at 6:10 p.m. Motion carried unanimously.
4
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PORPOSE.
Items for 2024 Street Improvement Projects (L11P23-06, 24-01, 24-02, 24-03,
Agenda Item: 24-04, 24-05, 24-06 & 24-07)
Department: PW/Eng
LICENSE SECTION
Meeting pate: 10/24/2023
Application Complete NIA
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): a
License Contingency NIA
Attachments: Yes
BA CKGROLIND/EXPLANA TION OF AGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public
Hearing for the above referenced project letting during their November 28th meeting. Please
note that City staff will be communicating project related information (including estimated
assessment amounts) to adjacent property owners and hopefully address any
questions/concerns prior to the forthcoming Public Hearing.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ ❑_00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ a.0Q Funding Source:
HUTCHINSON
PUBLIC WORKS AND ENGINEERING
City of Hutchinson
Public Works Department
Engineering
111 Hassan St SE
Hutchinson, MN 55350
FEASIBILITY STUDY & ENGINEERING REPORT
DATE: October 25, 2022
TO: Honorable Mayor & City Council members
FROM: Justin Black, City Engineer
PROJECT: 2024 Street Improvement Projects
Having studied the following proposed improvement, Public Works staff finds that the proposed project is feasible and
recommend that it be constructed:
LI/P23-06 Uptown Grand Sewer Realignment [Glen Street NW from 1st Avenue NW to the dead end) 1st Avenue NW (Glen Street NW to Franklin Street NW) and
Franklin Street NW (1st Avenue NW to 2nd Avenue NW)
Partial reconstruction of street, including pan 1ai curb and gutter replacement, water main, sanitary sewer, storm sewer, restoration and appurtenances.
LI/P24-D1 Franklin Street (5th Avenue to Washington Avenue)
Partial reconstruction of street, including partial curb and gutter replacement, misc. storm sewer repairs
restoration and appurtenances.
Ll/P24-62 Oakland Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street (Oakland Avenue SE North to Dead End of Main Street)
Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, misc. storm sewer repairs, restoration and
appurtenances.
L1/P24-D3 Washington Ave W (Franklin Street to Main Street) and Franklin Street NW (Washington Avenue to 1st Avenue NW)
Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, restoration and appurtenances.
11/P24-04 Uptown Grand SW Pond and Bank Stabilization
Construction of stormwater pond by grading and excavation, storm sewer, landscaping, restoration and appurtenances. Bank stabilization on Otter Lake by
installation of riprap, restoration and appurtenanees-
Ll/P24-DS Michael Court NW (North High Drive to dead end of Michael Court NW)
Construction of new street, water main, sanitary sewer, storm sewer, restoration and appurtenances.
Ll/P24-llfi Washington Avenue W (Lynn Road SW to Franklin Street SW)
Mill and overlay, restoration and appurtenances.
Ll/P24-07 Fire Department Parking Lot (adjacent to alley 955)
New parking lot construction, bituminous surfacing, curh and gutter, restoration and appurtenances.
ESTIMATED COSTS TOTAL
Construction Cost $ 3,865,985
Engineering and administration 437,300
Consulting engineering 193,300
TOTAL ESTIMATED COSTS $ 4,496,585
ESTIMATED FUNDING TOTAL
Assessments $ 615,224
City Funding 691,894
City - GO Improvement Bonds 2,375,989
City - Water Funds 247,358
City - Wastewater Funds 271,882
City - stormwater Funds 213,238
Check 81,000
TOTAL ESTIMATED FUNDING $ 4,496,585
RESOLUTION NO. 15643
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 11PROJECT NO. 23-06, 24-01, 24-02, 24-03, 24-04, 24-05, 24-06 & 24-07
WHEREAS, it is proposed to improve:
2024 Street Improvements Projects: 23-06 Uptown Grand Sewer Realignment (Glen Street NW from
1st Avenue NW to the dead end) 1st Avenue NW (Glen Street NW to Franklin Street NW) and Franklin
Street NW (1st Avenue NW to 2nd Avenue NW) Partial reconstruction of street, including partial curb and
gutter replacement, water main, sanitary sewer, storm sewer, restoration and appurtenances. 24-01 Franklin
Street (5th Avenue to Washington Avenue) Partial reconstruction of street, including partial curb and gutter
replacement, misc. storm sewer repairs restoration and appurtenances. 24-02 Oakland Avenue SE (Echo
Drive SE to Jefferson Street SE) and Main Street (Oakland Avenue SE North to Dead End of Main Street)
Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer,
misc. storm sewer repairs, restoration and appurtenances. 24-03 Washington Ave W (Franklin Street to Main
Street) and Franklin Street NW (Washington Avenue to 1st Avenue NW) Partial reconstruction of street,
including partial curb and gutter replacement, water main, sanitary sewer, restoration and appurtenances.
24-04 Uptown Grand SW Pond and Bank Stabilization Construction of stormwater pond by grading and
excavation, storm sewer, landscaping, restoration and appurtenances. Bank stabilization on Otter Lake by
installation of riprap, restoration and appurtenances. 24-05 Michael Court NW (North High Drive to dead end
of Michael Court NW) Construction of new street, water main, sanitary sewer, storm sewer, restoration and
appurtenances_ 24-06 Washington Avenue W (Lynn Road SW to Franklin Street SW) Mill and overlay,
restoration and appurtenances. 24-07 Fire Department Parking Lot (adjacent to alley #55) New parking lot
construction, bituminous surfacing, curb and gutter, restoration and appurtenances;
and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statutes, Chapter 429.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 1/Project No. 23-06, 24-01, 24-02, 24-03, 24-04, 24-05,
24-06 & 24-07, be referred to the Engineer far study and that that person is instructed to report to the Council
with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement
is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with
some other improvement; the estimated cost of the improvement as recommended; and a description of the
methodology used to calculate individual assessments for affected parcels.
Adopted by the Council this 24th day of October 2023.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
RESOLUTION NO. 15644
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 11PROJECT NO. 23-06, 24-01, 24-02, 24-03, 24-04, 24-05, 24-06 & 24-07
WHEREAS, pursuant to a resolution of the Council adopted October 24, 2023, a report has been
prepared by Justin Black, City Engineer with reference to the following proposed improvements:
2024 Street Improvements Projects: 23-06 Uptown Grand Sewer Realignment (Glen Street NW
from 1st Avenue NW to the dead end) 1st Avenue NW (glen Street NW to Franklin Street NW) and
Franklin Street NW (1st Avenue NW to 2nd Avenue NW) Partial reconstruction of street, including
partial curb and gutter replacement, water main, sanitary sewer, storm sewer, restoration and
appurtenances. 24-01 Franklin Street (5th Avenue to Washington Avenue) Partial reconstruction of
street, including partial curb and gutter replacement, misc. storm sewer repairs restoration and
appurtenances_ 24-02 Oakland Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street
(Oakland Avenue SE North to Dead End of Main Street) Partial reconstruction of street, including
partial curb and gutter replacement, water main, sanitary sewer, misc. storm sewer repairs, restoration
and appurtenances. 24-03 Washington Ave W (Franklin Street to Main Street) and Franklin Street NW
(Washington Avenue to 1st Avenue NW) Partial reconstruction of street, including partial curb and
gutter replacement, water main, sanitary sewer, restoration and appurtenances_ 24-04 Uptown Grand
SW Pond and Bank Stabilization Construction of stormwater pond by grading and excavation, storm
sewer, landscaping, restoration and appurtenances. Bank stabilization on Otter Lake by installation of
riprap, restoration and appurtenances. 24-05 Michael Court NW (North High Drive to dead end of
Michael Court NW) Construction of new street, water main, sanitary sewer, storm sewer, restoration
and appurtenances. 24-06 Washington Avenue W (Lynn Road SW to Franklin Street SW) Mill and
overlay, restoration and appurtenances. 24-07 Fire Department Parking Lot (adjacent to alley #55)
New parking lot construction, bituminous surfacing, curb and gutter, restoration and appurtenances,
and
said report was received by the Council on October 24, 2023, and
WHEREAS, the report provides information regarding whether the proposed improvement is necessary,
cost-effective, and feasible; whether it should best be made as proposed or in connection with some other
improvement; the estimated cost of the improvement as recommended; and a description of the methodology
used to calculate individual assessments for affected parcels.
NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s) in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429 at an estimated total cost of the improvement of $4,496,585.00.
2. A public hearing shall be held on such proposed improvement on the 28th day of November 2023,
at the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing
and improvement as required by law.
Adopted by the Hutchinson City Council this 24th day of October 2023.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
PUBLICATION NO. 8520
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 11PROJECT NO. 23-06, 24-01, 24-02, 24-03, 24-04, 24-05, 24-06 & 24-07
(L11P23-06, 24-01, 24-02, 24-03, 24-04, 24-05, 24-06 & 24-07)
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers atthe
Hutchinson City Center, 111 Hassan St SE, Hutchinson, MN, at 6:00 pm on the 28th day of November 2023, to
consider the making of an improvement of Letting No. 1/Project No. 23-06, 24-01, 24-02, 24-03, 24-04, 24-05,
24-06 & 24-07, an improvement of:
2024 Street Improvements Projects: 23-06 Uptown Grand Sewer Realignment (Glen Street NW from 1st
Avenue NW to the dead end)1st Avenue NW (Glen Street NW to Franklin Street NW) and Franklin Street NW (1st
Avenue NW to 2nd Avenue NW) Partial reconstruction of street, including partial curb and gutter replacement,
water main, sanitary sewer, storm sewer, restoration and appurtenances. 24-01 Franklin Street (5th Avenue to
Washington Avenue) Partial reconstruction of street, including partial curb and gutter replacement, misc. storm
sewer repairs restoration and appurtenances. 24-02 Oakland Avenue SE (Echo Drive SE to Jefferson Street SE)
and Main Street (Oakland Avenue SE North to Dead End of Main Street) Partial reconstruction of street, including
partial curb and gutter replacement, water main, sanitary sewer, misc. storm sewer repairs, restoration and
appurtenances_ 24-03 Washington Ave W (Franklin Street to Main Street) and Franklin Street NW (Washington
Avenue to 1st Avenue NW) Partial reconstruction of street, including partial curb and gutter replacement, water
main, sanitary sewer, restoration and appurtenances. 24-04 Uptown Grand SW Pond and Bank Stabilization
Construction of stormwater pond by grading and excavation, storm sewer, landscaping, restoration and
appurtenances_ Bank stabilization on Otter Lake by installation of riprap, restoration and appurtenances. 24-05
Michael Court NW (North High Drive to dead end of Michael Court NW) Construction of new street, water main,
sanitary sewer, storm sewer, restoration and appurtenances. 24-06 Washington Avenue W (Lynn Road SW to
Franklin Street SW) Mill and overlay, restoration and appurtenances. 24-07 Fire Department Parking Lot (adjacent
to alley #55) New parking lot construction, bituminous surfacing, curb and gutter, restoration and appurtenances
pursuant to Minnesota Statutes, Sections 429.011 to 429.111.
The estimated City cost of said improvement is $3,881,361.00 and an estimated Assessable cost of
$615,224.00 for the total estimated cost of $4,496,585.00. A reasonable estimate of the impact of the
assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed
improvement will be heard at this meeting.
Dated: 10/24/2023
Matthew Jaunich, City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, NOVEMBER 15, 2023 AND ON
WEDNESDAY, NOVEMBER 22, 2023.
HUTCHINSON CITY COUNCIL Ci=J°f
j,4j�
Request for Board Action
Agenda Item: Resolution to Sell Surplus Fire Department Items at Auction
Department: Fire
LICENSE SECTION
Meeting Date: 10/24/2023
Application Complete N/A
Contact: Mike Schumann
Agenda Item Type:
Presenter:
Reviewed by Staff F—]
Consent Agenda
Time Requested (Minutes): o
License Contingency NIA
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Hutchinson Fire Department is requesting you to consider for approval the sale via an online governement
auction website the following items:
1 j Decomissioned 2013 Dodge Durango SUV with approx (ID# Fire-688-SUV). This is was driven by the Fire Chief as
a commandladmin vehicle and has just recently just been replaced.
2) Decomissioned Holmatoro hydraulic auto extrication tools (3) and accesories.
3) Various NEW take off automotive parts from recent newer fire vehicles (bumpers, tow hooks, etc.)
BOARD ACTION REQUESTED:
Approve Resolution No. 15645 - Approve the Sale of Various Surplus HFD Items at Auction
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION TO SELL AT AUCTION
SURPLUS FIRE DEPARTMENT PROPERTY
Resolution No. 15645
WHEREAS, the Hutchinson Fire Department has accumulated surplus property.
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91.42 for the
sale at auction of surplus property.
AND WHEREAS, the fire department has determined that it is in possession of surplus
property -
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA.
That the following surplus City property be sold at auction and proceeds from the sale be
credited to the appropriate account:
- Decomissioned 2013 Dodge Durango (ID# Fire-688-SW).
Decomissioned Holmatoro hydraulic auto extrication tools (3) and accessories.
Various NEW take off automotive parts from recent newer fire vehicles (bumpers,
tow hooks, etc.)
Adopted by the City Council this 24" day of October, 2023.
Mayor
City Administrator
FBI HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution 15647 - Special Assessment Certification to McLeod County
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting pate: 10/24/2023
Application Complete NIA
Contact: Justin Juergensen
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): I
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION GFAGENDA ITEM:
Attached is the annual certification of special assessments to be sent to McLeod County for
collection in 2024. The list includes the current year of each assessment roll along with
delinquent Water & Sewer utility bills and/or weed removal bills.
The special assessment dollars collected in 2024 will be recorded in the appropriate debt fund
and used to pay the 2024 debt service on the City's bonded debt.
BOARD ACTION REQUESTED:
Approve Resolution 15647 for special assessments to be certified to McLeod County for collection in
2024.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
RESOLUTION NO. 15647
RESOLUTION FOR CERTIFICATION OF SPECIAL A55ESSMENTS FROM THE CITY OF HUTCHINSON TO MCLEOD COUNTY AUDITOR
BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MN;
This is to certify that the following embraces all unpaid assessments levied by the City Council of Hutchinson, MN under Minnesota Statutes, Chapter 429, various assessments
of the City of Hutchinson, to be levied and assessed upon the properties as Ilsted on the "Exhibit A" for the following purposes for the Current year and as required under
Minn. Stat. § 429.061, a copy of this Resolution along with the attached "Exhibit A" shall be provided to the McLeod County Auditor
8 10 5079G
10 10 5108
10 10 5109
10
10
5110
9
10
Sill
9
10
5112
8
10
5213
7 10 5115
6
10
5118
6
10
5119
6
10
5120
5
10
5121
1 5
10
5123
3
10
5124
3
10
5125
3
10
5126
2 10
5127
1 10
5129
1 10
5130
1 10
5131
9 10
DEFERRED
5110C
S 10
6 10
DEFERRED
DEFERRED
5112A
5114A
Activation of 2006 deferred assessment for TH 7/15/22 -
2006
5
5,462.96
1-11106-01
SM/SS/W/ST
Lynn Rd SW - Washington to Clinton - ST
2014
_ $
5,093.65
1.21314-02
OVERLAY/REHAB
2014
$
12,917.58
LIP14-01
Jefferson St5E- Oakland toCentury -SM/SS/W/St
2014 Pavement Mgmt - pale, TH 15 Service Rd,
Freemont, Lynn, Michael Ct NW, H H C Parking Lot - 5T
2014
$
4,509.71
1-31`14-03
M1LL/OVERLAY/RECLAIM
2015 Pavement Mgmt - Shady Ridge Rd N W & Golf
2015
$
3,432.00
L3P15-03
Course Rd NW-SM/SS/W/5T
2015
$
15,674.69
LIP15-01
2nd Ave SE - Main to Bridge - SM/ST
2016 Pavement Mgmt— Linden, Madson, Milwaukee,
2016
$
67,329.59
L1P16-01
Church, West Shore —W/SS/SM
w T
School Rd SW & Roberts Rd SW Reconstruction - 5T
2017
$
13'018.25
1-21517-02
RECONST/RECLAIM
Century Ave SE Reconstruction -
2018
$
21,266.36
L1P1S-01
G/GB/CG/SM/SS/WM/ST
_
Alley #17 - Alley from Milwaukee Ave 5W to Miller Ave
2018
$
11,783.17
L7P18-07
SW (Between Glen St & Franklin St)
2018 Pavement Mgmt - Northwood-5 Ave NE, 11th Ave
2018
$
56,602.13
1-41`18-04_
�LIP19-01
_NE, Spruce St NE _
2019
$
26,778-34
Sth Ave 5 Reconstruction - Lynn Rd to Bridge
2019
$
44,529.90
121`19-02
South Grade Rd Reconstruction - Dale St to THIS
T
Main St Reconstruction & T. H. ADA & Overlay - Airport
20I1
$
181,848.58
L1P20-01
Rd S (CSAH 115) to 2nd Ave N - M/G/CG/DI/5T/W/55
2021 Pavement Mgmt - Harrington, Clinton, Merrill
2021
$
149,913.63
1-11321-01
Churh,Lyndale-G/CG/BS/S/SL/L
2021
$
17,686-22
L10P21.10
Jefferson St Extension & 1st Ave N Improvements
2022 Pavement Mgmt - Recon/Rehab streets to east of
2022
$
59,626.87
L1P22-01
Rec Center
2023
$
103,060.81
LIP23-01
Roberts Rd 5W (Alan St SW to Dale St SW)
2023 Pavement Mgmt - School Rd from Golf Course Rd
to North H igh Drive, Century Ave from Dale St to Boston
2023
$
186,146.44
L2P22-02
St, Main St 5 trail from Grove St to Linden Ave
2023
$
47,025-00
L3P23-03
Alley Improvements (Alleys 12 & 55)
2014 $ 75,809.35 1.31`14-03
2015 $ 45,305,00 1-31`15-03
2017 $ 149,222.61 111`17.01
BE IT FURTHER RESOLVED
2014 Pavement Mgmt - Dale, TH 15 Service Rd,
Freemont, Lynn, Michael Ct NW, H H C Parking Lot
2015 Pavement Mgmt - Shady Ridge Rd NW & Goff
Course Rd NW
Denver Ave SE Extension - Montreal 5t SE to Bradford St
SE - SM/ST
That the following unpaid water, sewer, weed cutting, snow removal and tree removal bills to he certified to the McLeod County Auditor for collection with 2024 taxes.
06-116-29-04-0090
145 15T AVE SW
$141-32
23.050-0780
06-116-29-05-0750
216 5TH AVE SW
$120-87
23-053-0020
12.116-30.15.0010
840 AIRPORT RD SW
$178.40
23.319.0040
12-116-30.06.0370
1179 BLACKHAWK DR SW
$117.57
23.444.0250
07-116-29.03.0430
1055 BRADFORD ST SE
$125.02
23.160.0260
07-116-29-11-1670
1360 BRADFORD ST5E
$265.44
23A66.0770
06-116-29-12-0210
540 BROWN ST 5W
$175-43
23.143-0310
06-116-29.12-0170
571 BROWN ST SW
$235.58
23.143.0270
31.117.29.14.0130
236 CEDAR AVE NW
$28.15
23.079,0070
07-116-29.07-0010
84 CENTURY AVE SE
$147.48
23.228.0010
07-116-29-07-0021
92 CENTURY AVE SE
5142-23
23.2M-0025
07-116-29-11-800
134 EAU CLAIRE AVE SE
$243-27
23.466.0900
07.11b-29.07-1110
1251 DENVER AVE SE
$101.08
23.445.IJ140
06-116-29.13-0090
997 ECHO DR SE
$37.14
23.212.0030
06-116-29.13-0090
991 ECHO DR SE
$45.71
23.212.0030
06-116-29-06-0690
505 FRANKLIN ST SW
$189-23
23.050.4610
06-116-29-05-0760
506 FRANKLIN ST SW
$132-14
23.050-4390
06-116-29.11-0090
585 FRANKLIN ST SW
$64.10
23.143.D080
06-116-29-12-0730
626 FRANKLIN ST SW
$89.70
23.145,0230
06-116-29-12-0840
736 FRANKLIN ST SW
$123.54
23.145.0430
07-116-29.04-0140
211 FREEMONT AVE SE
$27.36
23.214.0090
31-117-79-14-0740
45 GLEN ST NW
$21.14
23.056.3830
07.116.29.09.0770
425 GRANT AVE SE
$74.38
23.455.0570
06-116-29-05-0030
316 GROVE ST SW
$81.30
23,050.2520
06-116-29-12-0260
593 GROVE STSW
$220.78
23.143.0360
06-116-29.06-0230
315 HASSAN ST SE
$137.71
23.050.2920
06-116-29-11-0220
575 HASSAN ST SE
$25.34
23.147.0110
06-116-29.11-0290
576 HASSAN ST SE
$91.19
23.147.02DO
12-116-30-01-0030
1100 HWY 15 5
$46.01
23.400.0010
12-116-30.OM070
1340 HWY 15 5
$20.57
23.325.DO70
06-116-29-13-0100
945 HWY 15 5
$25.56
23.499.0010
06-116-29.11-0770
723 IVY LN SE
$87.79
23.149.0160
06.116-29.11.0770
723 IVY LN SE
$71.41
23.149.0160
06-116-29-03-0130
18 JEFFERSON ST SE
$598.15
23.050.D440
07.116-29.02.0150
1088JEFFERSON 5T SE
$90.83
23.224.0070
07-116-29-02-0060
1125JEFFERSON ST SE
$110.98
23.230.0110
06-116-29.06-0250
345 JEFFERSON ST SE
$242.55
23.050.2990
07-116-29-08-0050
1373 JEFFER50N 5T SE
$116.97
23.230.0190
07.116-29.08.0090
1393 JEFFERSON 5T SE
$138.58
23.230.0220
06-116-29-11-0170
592 JEFFERSON STSE
$143.57
23.147.0060
06-116-29-11-0180
596 JEFFERSON ST SE
$85.47
23.147.0070
06-116-29.15-0190
906AEFFERSON ST 5E
$220.82
23.216.0010
06-116-29-12-0860
115 LINDEN AVE SW
$153.55
23.145.0460
31-117-29.14.0580
8 MAIN - BAKERY ST N
$51.03
23.056,3670
31-117-29.14.0770
114 MAIN ST N 102
$268.10
23.477.0010
31-117-29.15-0660
27 MAIN ST N
$71.11
23.056,3490
31.117-29.15.0690
37 MAIN ST N
$47.16
23.056.3520
06-116-29-03-1110
225 MAIN ST S
$132.99
23.0502700
06-116-29.11.0020
556 MAIN ST S
$83.79
23.143.0010
06-116-29.11-0050
578 MAIN ST 5
$91.19
23.143.0040
06-116-29-11-0620
655 MAIN 5T 5
$86.47
23.149.0010
06-116-29-11-1030
706 MAIN 5T 5
$110.98
23.146.0010
06-116-29-11-0910
817 MAIN ST 5
$135.29
23.149.0370
07-116-29.02-0341
112 OAK LN SE
$244.68
23.224.0090
07-116-29-06-0630
10 ORCHARD AVE SE
$119.17
23.426.0010
07-116-29.09-0130
415 OTTAWA AVE SE
$152.62
23.451.0210
07-116-29-03-0200
1037 SHERWOOD ST SE
5133.43
23.160.0030
07-116-29.03-0230
1065 SHERWOOD ST SE
$90.83
23.160.0060
07-115-24.03-0240
1067 SHFRWOOD ST SE
$112.11
29.16n.nO70
07-116-29.07.0590
1235 SHERWOOD 5T SE
$80.94
23.408,0360
07-116-29.10.0180
1339 SHERWOOD 5T SE
$192.60
23.445.0290
08-116-29.12-0030
1365 SOUTH FORK DR SE
$521.01
23.455.0110
07-116-29.07-0740
1273 SUNBURST WAY SE
$123.54
23.441.0130
31-117-29-13-0140
425 WAS HINGTON AVE W
$20.74
23.0562810
01-116-30.01.0610
633 2ND AVE SW
$58.59
23.112.0420
01-116-30.02-0350
820 2ND AVE SW
$142.23
23.116,0080
01-115-30-08-0340
535 4TH AVE SW
$ 80.88
23-112.0920
01-116-30-08-0350
537 4TH AVE SW
$114.45
23.112.0940
01-116-30-08-0440
6214TH AVE SW
$12S.73
23.112.1170
O1-116-30-08-072U
644 4TH AVE SW
$69.27
23.174.0050
01-116-30-07-0130
746 4TH AVE SW
$76.27
23.122.0010
01-116-30.08-0730
687 5TH AVE SW
$74.29
23.174.0060
02.116-30.14.0630
1566 9TH AVE SW
$129.02
23.472.0030
01-116-30-05-0510
314 ALAN ST SW
$64.21
23.336.0660
12-116-30.08-0020
705 ATLANTA AVE SW
$689.06
23.316.0020
01-116-30-05-0660
401 BOULDER 5T SW
$184.94
73.336.0810
12-116-30-02-0450
905 CENTURY AVE 5W #7
$21.73
23.421.0030
12-116-30-02-0450
905 CENTURY AVE SW N9
$50.07
73.421.0030
01-116-30-06-0540
315 CHARLES ST SW
$258.15
23.186.0020
12-116-30-02-0540
900 CLEVELAND AVE SW 11
$31.23
23,519.0010
12-116-30-02-0540
900 CLEVE LAN D AVE SW 5
$42.68
23.519.0010
12-116-30.03.0040
1060 DALE ST SW
$133.43
23.012,1300
01-116-30-07-0230
505 DALE ST SW
$172.13
23.124.0010
01-116-30.10-1020
600 DALE ST SW
$95.74
23.196.0110
01-116-30.10.1030
610 DALE ST SW
$176.14
23.196.0120
01-116-30.10-1150
740 DALE ST SW
$130.65
23.137.01DO
01.116-30.14.0030
820 DALE ST SW
$49.16
23.001.0600
01-116-30.14-0090
890 DALE ST SW
$104.89
23.001.15D0
01-116-30.01.0310
516 HARMONY LN SW
$101.03
23.112.0170
01-116-30-01-0170
635 HARMONY LN SW
$91.19
23.112.0030
01.116-30.16.0710
935 HARRINGTON ST SW
$394.92
23.133.0350
01-116-30-16-0290
934 HWY 15 5
$92.23
23.164.0030
02-116-30-08-0130
1265 LAKEVIEW tN SW
$79.32
23.364.0020
02-116-30-09-0120
502 LAKEVIEW LN SW
$221.91
23.358.0010
01-116-30-03-0010
1001 LEWIS AVE SW
$216.18
23.198.0020
01-116-30-07-0490
900 LEWIS AVE SW
S125.14
23.120.0100
01-116-30-16-0020
550 LINDEN AVE SW
$213.43
23.162.0020
01-116-30.16-0071
552 LINDEN AVE SW
$133.43
23.162AO25
City Property ;D
Address
Payeff Balance
County PM #
01-116-30-01-0160
32 LYNN RD SW
$104.03
23.108.0140
01-116-30-01-0290
116 LYNN RD SW
$91.19
23.112.0150
06-116-29.05.0480
415 LYNN RD SW
$206.72
23.050,4290
01-116-30.09-0020
564 LYNN RD SW
$293.77
23.112,1630
06.116-29.12.0470
643 LYNN RD SW
$44.43
23.144.0060
01-116-30.09-0220
554 MADSON AVE SW
$961.30
23.167.D330
01-116-30.09-0360
620 MADSON AVE SW
$86.64
23.167.0180
01-116-30-09-0380
642 MAD50N AVE SW
$90.46
23.167.0200
01.116-30.09.0410
676 MADSON AVE SW
$81.30
23.167.0230
01-116-30-10-0050
745 MAD50N AVE SW
$80.94
23.128.0050
01-116-30-09-0830
560 MILLER AVE SW
$121.30
23.130,0130
01-116-30-09-0300
547 MILWAUKEE AVE SW
$134.44
23.112.1720
01-116-30-09-0520
572 MILWAUKEE AVE SW
$97.16
23.167.0450
01-116-30.10-0350
744 MILWAUKEE AVE SW
$120.74
23.112.1890
01-116-30-10-0330
764 MILWAUKEE AVE SW
$67.18
23.112.1910
01-116-30.10-1060
945 MILWAUKEE AVE SW
$135.49
23.137,0010
10-116-30-08-0200
1185 PRAIRIE VIEW DR SW
$196.63
23.427.0080
10-116-30.08-0620
1332 PRAIRIE VIEW DR SW
$95.73
23.437.0110
01-116-30-08-0110
325 E PISHNEY LN SW
$144.11
23.184.0030
01-116-30.08-0120
335 E PISHNEY LN SW
$90.83
23.184.0040
01-116-30.11.0280
1020 ROBERTS RD SW
$174,26
23.192.0140
01-116-30.10-1010
910 ROBERTS RD SW
$186.35
23.196.0100
10-116-30.01.0990
1835 SCENIC HEIGHTS CT SW
$61.52
23.435.0050
11-116-30-04-0060
1660 5 GRADE R0 SW
$110.98
23.011.0100
12-116-30.02.0080
890 S GRADE RD SW
$113.05
23.389.0010
12-116-30-02-0450
1220 SUNSET ST SW UNIT 1
$31.23
23.519.0010
12-116-30-02-0450
1220 SUNSET ST SW #2
$36.55
23.519.0010
12-116-30.02-0450
1224 SUNSET ST 5W #10
$67.22
23.519.0010
01-116-30-15-0300
934 SUNSET ST SW
$196.60
23.392.0260
01-116-30.07-1040
915 THOMAS AVE SW
$131.98
23.178.0020
10-116-30.08-0910
1830 WEST SHORE DR SW
$127.90
23.454.0220
10-116-30.08-0550
1855 WEST SHORE DR SW
$196.60
23.437,0040
02-116-30.15-0100
830 WILLOW DR SW
$229.23
23.472.0210
31-117-29-11-0500
454TH AVE NW
$167.50
23.056.1290
31.117-29.11.0740
134 4TH AVE NW
$1,234.95
23.056.2180
31-117-29-10-0540
46 5TH AVE NE
$186.35
23.056.1450
31.117.29.10.0130
125 5TH AVE NE
$112.18
23.056.0510
31-117-29-10-0140
1415TH AVE NE
$134.89
23,056.0520
06-116-29-08-0112
640 5TH AVE SE
$85.78
23.050.3395
36-117-30-12-0020
1280 7TH AVE NW
$101.08
23.294.0040
36-117-30-07-1180
902 7TH AVE NW
$89.26
23.442.0260
31-117-29.02-0860
65 9TH AVE NE
$174.26
23.234.0140
31-117-29-02-0520
34 10TH AVE NF
$212.42
23.104.0050
31-117-29.02-0510
44 10TH AVE NE
$185.87
23.104.0040
25-117-30-14-0540
1110 13TH AVE NW
$74.29
23.458.0020
06-116-29.02-0630
215 ADAMS ST SE
$145.16
23.050.1950
06-116-29.07-0150
305 ADAMS ST SE
$129.87
23.050.3110
06-116-29.07-0130
325 ADAMS ST SE
$174.31
23.050.3090
06.116-29.07-0720
542 ADAMS ST SE
$63.00
23.050.4940
06-116-29-07-0740
554 ADAMS ST SE
$169.08
23.050.5000
06-116-29.10.0010
560 ADAMS ST SE
$32.23
23.139.0010
06-116-29-10-0020
570 ADAMS ST 5E
$873.02
23.139.0020
31-117-29.09.0770
504 BLUFF ST NE
$147.49
23.034.0040
31-117-29-09-0770
514 BLUFF 5T NE
$74,69
23.084A040
31-117-29-09-0120
677 BLUFF ST NE
$208-26
23.096.0150
36-117-30-14-0030
405 CALIFORNIA ST NW
$105.62
23.036.1200
36-117-30.11-0350
487 CALIFORNIA ST NW
$227.51
23.312.0010
36-117-30.11-0180
490 CALIFORNIA ST NW
$74.00
23.310.0090
36-117-30.11.0390
495 CAUFORNIA ST NW
$115.82
23.312.0050
36-117-30-06-0150
700 CALIFORNIA ST NW
S71.05
23.300.0200
36-117.30.06.0220
732 CALIPORN IA ST NW
$35.69
23.300.0130
36-117-30-06-0320
781 CALIFORNIA ST NW
$196.60
23.300.OZ60
31-117-29.09-0960
554 CLARK ST NE
$101.08
23.086.0100
02-116-30-02-0011
1330 DELAWARE ST NW
$453,28
23.002.0150
06-116-29-02-0460
206 ERIE ST SE
$461.89
23.0.50.1770
06-116-29-07-0310
321 ERIE ST SE
$120.87
23.050.3Z70
06-116-29-07-0420
405 ERIE ST SE
$274.12
23.050.3540
06-116-29.07-0410
415 ERIE ST SE
$120.87
23.050.3530
06-115-29-07-0890
504 ERIE ST SE
$71.41
23.050.5150
36-117-30.05.0333
1209 FAIRWAY AVE NW
$71.41
23.412,0040
32-117-29-14-0430
108 GARDEN RD NE
$163.58
23.252.0270
31-117-29.16.0100
428 HIGH ST NE
$127.46
23.056,1900
32-117-29.12-0290
357 HWY 7 E
$51.81
23.516.0010
32-117-29.14-0060
524 HWY 7 E
$423.92
23.248.D070
32-117-29.14.0081
620 HWY 7 E
$85.13
23.250.0020
36-117-30-14-0040
1115 HWY 7 W 2
$116.R4
23.036.05D0
36-117-30.14.0060
1135 HWY 7 W
$453.76
23.036,1000
36-117-30-14-0084
1185 HWY 7 W
$537.08
23.281.0030
36-117-30.14.0084
1185 HWY 7 W
$1,494.77
23.281.0030
31-117-29-09-0430
245 HWY 7 E
$84.09
23.056.0150
36-117-30-16-0180
720 HWY 7 W
$75.89
23.107.0020
City Property ID
Address
Payoff "a nce
County PID #
36-117-30.09-0030
745 H WY 7 W
$111.03
23.036.4509
31-117-29.09-0240
625 HILLCREST RD NE
$136.92
23.090.0120
32-117-29.14-0531
534 HILLTOP DR NE
$82,05
23,253,0040
32-117-29.15-0170
828 HILLTOP OR NE
5120.87
23.402.0120
06-116-29.08-0150
415 HURON ST SE
$95.48
23.050,3430
06416-29.07.0370
446 HURON ST SE
$37.81
23.050.3490
31-117-29.12-0280
482 JAMES ST NW
$126.92
23.070.0080
31-117-29-12-0210
455 KOUWE ST NW
$131.98
23.068.0040
31-117-29.07-0580
725 MAIN ST N
$162.87
23.088.0030
31-117-29-07.0410
805 MAIN ST N
$169.77
23.232.0010
31-117-29-01-0070
1005 MAPLE ST NE
$823.25
23.238.0014
36-117-30-09-0180
400 MARYLAND ST NW
$91.35
23.453.0140
36-117-30-09-0310
525 MINNESOTA ST NW
5101.08
23.453.0300
06-116-29-02-0510
245 MONROE ST SE
$259.58
23.050.1830
06-116-29-02-0600
246 MONROE ST SE
$157.10
23.050.1920
06.116-29.07.1010
505 MONROE ST SE
$22.26
23.050.5270
32-117-29-14-0770
141 MORNINGSIDE DR NE
$230.75
23.253.0230
32.117-29.14-0930
131 MORNINGSIDE DR NE
$142.23
23.255.0140
30-117-29-15-0030
75 N HIGH DR NE
$205,58
23.238.0100
36-117-30.02-0270
900 N HIGH DR NW
$219.07
23.309.0030
31-117-29.08.0110
420 NORTH WOODS AVE NE
$291.30
23.090.0170
31-117-29.07-0690
626 OAK ST NE
$32.94
23.088.0140
31-117-29.07-0690
626 OAK ST NE
$113.64
23.088.0140
31-117-29-07-0850
715 OAK ST NE
$256.46
23.088.03D0
31-117-29.07-0830
735 OAK ST NE
$246.11
23.088.0280
31-117-29-02-0700
878 OAK ST NE
$58.59
23.235.0050
06-116-29-08-0110
436 0NTAR10 ST SE
$46.81
23.050.3390
32.117-29.14.0190
107 PAULS RD NE
$224.45
23.252.0040
31-117-29-10-0790
435 ROSE LN NE
$208.2.6
23.073A090
36-117-30.13.0040
400 SCHOOL RD NW
$74.11
23-275-0030
36-117-30.12-0363
423 SCHOOL RD NW
$11D.98
23.282.0030
36-117-30.06-0028
770 SCHOOL RD NW
$71.98
23.417,0090
36-117-30.07-0360
735 SHILOH ST NW
$133.43
23.431.0100
31-117-29-08-0410
755 SPRUCE ST NE
$146.52
23.090.0470
36-117-30.09.0640
690TEXAS AVE NW
$70.56
23.469.0140
36-117-30-10-0170
945 TEXAS CIR NW
$132.64
23.468.0060
31.117-29.12.0270
430 WATER 5T NW
$135.82
23.056.0340
12-116-30-02-0550
925 CENTURY AVE SW p6
$44.90
23.421.0035
08-116-29-12-0040
1371 50UTHFORK DR SE `•TR
$165.00
23A55.0120
07-116-29-09-0910
437 GRANT AVE SE "TR
$200.00
23.462.0170
07-116-29-09-0770
425 GRANT AVE SE "TR
$170.00
23.455.0570
$35,308.73 Total Utility Billing to Assess
Adopted by the Hutchinson City Council this 24th day of October 7023.
Gary Fortier, Mayor
MALJaoDlLh, City Administrator
FBI HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Consideration of a Preliminary and Final Plat for BAR Properties located at 845
Agenda Item: Hwy 7 W
Department: Planning
LICENSE SECTION
Meeting pate: 10/24/2023
Application Complete NIA
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes):
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION GFAGENDA ITEM:
The property owner is requesting to reconfigure property that has been previously platted. The
property is currently one large lot. The proposed plat is a four -lot plat with three proposed
residential lots fronting on Texas Ave NW and the commercial lots at 845 Hwy 7 W front on Hwy
7 W. All of the proposed lots will meet minimum lots size requirements when this process is
finished. See attached staff report for more detailed information.
Nobody from the public spoke regarding this request.
The Planning Commission voted unanimously (5-0) to recommend approval of this request.
BOARD ACTION REQUESTED:
Approval of Preliminary and Final Plats.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
CITY OF HUTCHINSON
MCLEO❑ COUNTY, MINNESOTA
RESOLUTION NO. 15649
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A
PRELIMINARY AND FINAL PLAT FOR BAR PROPERTIES LOCATED AT 845 HWY 7 W.
FACTS
1. BAR Properties, LLC is the owner of a parcel of land located at 845 Hwy 7 W, Hutchinson
Minnesota; and,
2. The subject property is legally described as: 2.52 AC OF NW 1/4 SE 1/4 EX N30'
(WAREHOUSE) (.14 AC ROAD RIOIW)
Full Legal: The Easterly 200.00 feet of the Southerly 578.69 feet of the Northwest
Quarter of the Southeast Quarter (NW 1/4 SE 1/4) of Section 36, in Township 117 North,
of Range 30 West, EXCEPTING THEREFROM the northerly 30.00 feet of the easterly
200.00 feet of the southerly 578.69 feet of the Northwest Quarter of the Southeast Quarter
of Section 36, Township 117 North, Range 30 West, McLeod County, Minnesota.
The Planning Commission met on October 17, 2023 and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days
of approval.
b. Owner is responsible for having a Professional Engineer prepare a drainage report to
determine drainage impacts of three new residential lots prior to any rezoning or issuance
of building hermits for the construction of residential homes on the three lots front Texas
Ave. NW.
C. Three lots proposed for residential need to be rezoned prior to any building permits being
issued.
4. The City Council of the City of Hutchinson reviewed the request at its meeting on October 24, 2023
and has considered the recommendation and findings of the Planning Commission and hereby does
recommend approval of the final plat of Les Schwab Subdivision subject to the following findings and
conditions:
d. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days
of approval.
e. Owner is responsible for having a Professional Engineer prepare a drainage report to
determine drainage impacts of three new residential lots prior to any rezoning or issuance
of building permits for the construction of residential homes on the three lots front Texas
Ave. NW.
f. Three lots proposed for residential need to be rezoned prior to any building permits being
issued.
Findings of Fact — Resolution # 15649
845 Hwy 7 W BAR Plats
Page 2
APPLICABLE LAW
1. The final plat request meets the following standards as required in Sections 153.035 and 153.050 of
the City of Hutchinson Municipal Code.
CONCLUSIONS OF THE LAW
2. The requested plat is consistent with the comprehensive plan and applicable ordinances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
preliminary and final plat for BAR Properties is approved.
Adopted by the City Council this 24th day of October, 2023.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Bochum, AICP
Date: October 13, 2023 for October 17, 2023, Planning Commission Meeting
Application: Consideration of a Preliminary and Final Plat for BAR Properties
Applicant: Brent Reiner, BAR Properties
PRELIMINARY AND FINAL PLAT FOR BAR PROPERTIES
The property owner is requesting to reconfigure property that has been previously platted. The
property is currently one large lot. The proposed plat is a four -lot plat with three proposed
residential lots fronting on Texas Ave NW and the commercial lots at 845 Hwy 7 W front on
Hwy 7 W- All of the proposed lots will meet minimum lots size requirements when this process
is finished.
- " Indicates property described in this notice _
TEXAS AVENUE NW
r
845
7 1N
Preliminary and Final Plat
BAR Properties
Planning Commission — 10/17/23
Page 2
GENERAL INFORMATION
Existing Zoning: IIC Industrial/Commercial District
Property Location: 845 Hwy 7 W
Existing Lot Sizes: 2.36 Acres
Proposed Lot Sizes: Commercial Lot — 1.56 acres
Residential Lots — 11,594 square feet each
Existing Land Use: Commercial building with open rear lot
Adjacent Land Use
And Zoning: Commercial and Residential
Comprehensive
Land Use Plan: Commercial
Zoning History: The original building was built in the 1960s. Property was
previously the shop and contractors yard for E&T Contracting.
Applicable
Regulations: Sections 153.035 and 153.050 of the City Code
Preliminary and Final Plat:
The proposed BAR Properties Plat is a four -lot re -plat that creates three additional residential
lots fronting Texas Ave NW and reduces the size of the current commercial lot from 2.36 acres
to 1.56 acres. When Texas Avenue was constructed about 20 years ago, the property owner
stubbed in three utility connections for future residential lots. All of the proposed lots meet the
lot size requirements of their respective zoning districts.
As noted above, all of the water and sewer utilities are in place to serve all four lots in this plat.
The topography of this plat generally slopes to the south and drainage goes south towards Hwy
7. Prior to these lots be rezoned and building permits are issued for the three residential lots, the
developer will need to complete a drainage analysis engineering report to ensure that runoff will
not increase and there will be no new negative effects from the development of the three
residential lots.
As noted above, the proposed residential lots will need to be rezoned to a residential zoning
category prior to building permits being issued.
Preliminary and Final Plat
BAR Properties
Planning Commission — 10/17/23
Page 3
Final Plat Review Criteria
After the submittal of the final plat, the Planning Commission shall recommend approval or
disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be
deemed a recommendation of approval of the plat. If plat disapproval is recommended, the
grounds for disapproval shall be stated in the records of the Planning Commission.
A plat shall not be recommended for approval unless it:
(a) Conforms to the preliminary plat; (no preliminary plat required per 153.100)
(b) Conforms to the design standards set forth in this chapter;
(c) Conforms to the adopted Comprehensive Plan; and
(d) Is in accordance with all requirements and laws of this state.
Recommendation:
Staff recommends approval of this request.
If Planning Commission feels this Plat is acceptable the following conditions should be applied to
the final plat approval-
1. The final plat shall be recorded at the McLeod County Recorder's Office within 270
days of approval.
2. Owner is responsible for having a Professional Engineer prepare a drainage report to
determine drainage impacts of three new residential lots prior to any rezoning or
issuance of building permits for the construction of residential homes on the three lots
front Texas Ave. NW.
3. Three lots proposed for residential need to be rezoned prior to any building permits
being issued.
PRELIMINARY PLAT
BAR PROPERTIES
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HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Consideration of a Site Plan Review for Les Schwab Tire Store located at 1556
Agenda Item: Montreal St SE,
Department; Planning
LICENSE SECTION
Meeting pate: 10/24/2023
Application Complete NIA
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes):
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION GFAGENDA ITEM:
The applicant is representing Les Schwab Tires and is proposing building a 16,638 square foot
tire store at 1556 Montreal St SE. The lot is approximately two acres in size and is located in
front of Menards. For more detailed information please see the attached Staff Report.
The Planning Commission asked when the store would open and it was noted the planned
opening is the 2nd Quarter of 2025.
The Planning Commission voted unanimously (5-6) to recommend approval of the Site Plan
Review.
BOARD ACTION REQUESTED:
Approval of Site Plan.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
CITV OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 15650
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FORAPPROVAL OF A SITE PLAN
REVIEW FOR LES SCHWAB TIRE.
FACTS
1. Menard Inc is the owner of 1550 Montreal St SE; and,
2. The subject properties are legally described as: Lot 1, Block 3, Menard Addition
3. Mark Rohweder of KLJ Engineering has applied for a site plan review for the construction of a Les
Schwab Tire Store, located at 1550 Montreal St SE, Hutchinson, MN.
4. The City of Hutchinson requires site plan approval to preserve and promote attractive, well -planned,
stable urban conditions.
5. The Planning Commission met on March 21, 2023 and considered the request and recommended
approval of the site plan and lot split with the following considerations:
a. The proposed building and site improvements shall comply with the standards of the C-4 district
and the Zoning Ordinance.
b. SAC and WAC fees will be calculated and due at the time of building permit.
c. Applicable permits are required prior to any construction starting on the site.
6. The City Council of the City of Hutchinson reviewed the site plan approval at its meeting on March
28, 2023 and has considered the recommendation and findings of the Planning Commission and
hereby does recommend approval of the site plan and lot split with the following conditions.
d. The proposed building and site improvements shall comply with the standards of the C-4 district
and the Zoning Ordinance.
e. SAC and WAC fees will be calculated and due at the time of building permit.
f. Applicable permits are required prior to any constriction starting on the site.
APPLICABLE LAW
1. The site plan review request meets the standards as required in Section 154.174 of the City of
Hutchinson Municipal Code:
CONCLUSIONS OF THE LAW
1. The proposed site plan preserves and promotes attractive, well -planned, stable urban conditions.
2. The requested site plan is consistent with the comprehensive plan.
3. The proposed use is designed, arranged and operated so as to permit the development and use of
neighboring property in accordance with the applicable district regulations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a site plan approval located at 1550 Montreal St SE, Hutchinson, MN is approved.
Findings of Fact — Resolution # 15650
Les Schwah Tire Site Plan Review
Final Plat
Page 2
Adopted by the City Council this 24th day of October, 2023.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
STAFF REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: October 13, 2023, for October 17, 2023, Planning Commission Meeting
Application: Site Plan Review for Proposed Les Schwab Tires-1550 Montreal St SE
Applicant: Mark Rohweder, KLJ Engineering
SITE PLAN REVIEW
The applicant is representing Les Schwab Tires and is proposing building a 10,638 square foot
tire store at 1550 Montreal St SE. The lot is approximately two acres in size and is located in
front of Menards.
'L
-----------------=
Planning Commission — October 17, 2023
Site Plan Review
1550 Montreal St SE
Page 2
GENERAL INFORMATION
Existing Zoning: C-4 Fringe Commercial District
Property Location: 1550 Montreal St SE
Lot Size: 1.98
Existing Land Use: Open Commercial Lot
Adjacent Land Use: Commercial
Adjacent Zoning: C-4
Comprehensive
Land Use Plan: Commercial
Zoning History: Lot was platted and developed in 2000/2001.
Applicable Regulations: Section 154.174
Buildin,Q:
The building is proposed to be a 10,638 square feet precast concrete structure (see building
elevations attached). The building appears to have a similar design and material type of other
buildings in this area such as Menards and Target. The building will have a sales/office area to
the west side. There will be seven overhead doors facing north that will enter the repair bays. On
the south side there will be a canopy that larger vehicles such as RV's can be pulled into for repair
since they won't fit into the overhead doors. There is also an accessory structure on the southeast
side of the site and that is a "tire bullpen" and this is a screened facility that used tires can be stored
in until they are picked up for disposal.
Access, Circulation and Parkin&:
Access to the site will be come from Montreal St SE. The access will be shared with the eventual
tenant of the lot to the north. This makes sense because of the curve in the street and access spacing
guidelines. Site circulation is straightforward. Customers will generally access the north side of
the building for parking. The loading dock/receiving area is on the east side of the building. It
appears there is adequate space for delivery trucks to access the building. Trucks will also access
the "tire bullpen" and it appears there is adequate space available to load tires. The canopy is
located on the south side of the building for larger vehicles. Fire trucks should be able to get under
this canopy if necessary is it is high enough. Emergency vehicles should be able to get around the
entire building if necessary. As noted above, the front entrance for customers is on the north side
of the building and there are 31 parking stalls, including two ADA spaces located on site. The
zoning ordinance requires four parking stalls per bay or at least 28 parking stalls for this use. The
parking lot will have concrete curb and gutter around the entire lot.
Setbacks:
The proposed building setbacks and requirements for the C-4 (Fringe Commercial) district are
identified below. The plans would meet the building setbacks as follows:
Planning Commission — October 17, 2023
Site Plan Review
1550 Montreal St SE
Pafje 3
Required
Structure Setback
Structure Setback
Street Right of Way
25 feet
Meets or exceeds
Interior Lot Line
20 feet
Meets or exceeds
Residential zoning
boundary
50 feet
N/A
Landscapingand nd Lightin&
The landscaping plan (see attached) appears acceptable. City staff will verify species used and
provide comments with the building permit if any species should be changed_ Lighting will have
to be down cast and not shine on adjacent properties.
Stormwater Management/Erosion Control:
The City has worked with the applicant on stormwater management issues. This area drains to
the "Menards" pond to the northeast and that pond is designed to meet all applicable
requirements for this entire area.
A City Excavation/Erosion Control Permit will be required in addition to a State NPDES
Construction Stormwater Permit.
Recommendation:
Staff recommends approval of the site plan review with the following findings and conditions:
1. The proposed building and site improvements shall comply with the standards of the C-4
district and the Zoning Ordinance.
2. SAC and WAC fees will be calculated and due at the time of building permit.
3. Applicable permits are required prior to any construction starting on the site.
HNTcmSON
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STATE OF MINNESOTA
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CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
SEPTEMHEF 2023
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HUTCHINSON CITY COUNCIL City"f
44ij�
Request for Board Action 7AZ=��7
Agenda Item: Fire Chief Out of State Travel
Department; Fire
LICENSE SECTION
Meeting Date: 1012412023
Application Complete N/A
Contact: Mike Schumann
Agenda Item Type:
Presenter:
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency NIA
Attachments: No
BACKGROUND/EXPLANATION DFAGENDA ITEM:
The Hutchinson Fire Department is requesting you to consider for approval out of state travel for Fire Chief Mike
Schumann to be the Minnesota Representative for a National Fire Chiefs forum at NFPA headquarters in Quincy,
Massachusetts November 13-15. All lodging, airfare and meals are provided by the NFPA. Max budget
impact for incidentals $200
BOARD ACTION REQUESTED:
Consider to approve out of state travel for Fire Chief Mike Schumann to attend a NFPA Fire Chief Forum in Quincy,
Massachusettes November 13-15.
Fiscal Impact: 5 200.00 Funding Source; General Fund, 100-4204-54320
FTE Impact: Budget Change: No
Included in current budget: Yes El
PROJECT SECTION:
Total Project Cost:
Total City Cost; Funding Source:
Remaining Cost: $ 0.00 Funding Source:
FBI HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON FURPOSE.
Out of State Travel for Andy Kosek and Cassandra Meuffels to attend the United
Agenda Item:
States Composting Council's annual conference
Department: Refuse/Compost Funds
LICENSE SECTION
Meeting pate: 10/24/2023
Application Complete NIA
Contact: Andy Kosek
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes):
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANAPON OFAGENDA ITEM:
Creekside staff is requesting your consideration for approval to allow Andy Kosek, Creekside
Manager, and Cassandra Meuffels, Public Outreach & Education Coordinator to travel to the
United States Composting Council annual conference and trade show being held in Daytona
Beach, Florida on February 6th to February 9th, 2024.
This conference is the premier event in the composting industry and hasn't been attended by
Creekside staff in 10+ years. Many workshop sessions are available regarding all dynamics of
the composting process: curbside collection topics, combating contamination issues, how to
improve participation and demos of the latest equipment and compostable products to name a
few. Vendors and other composting colleagues are also all together in one place to allow a better
networking environment.
Expenses for this travel are to be included in the 2024 budget, the year of the travel, but due to
significant early bird discounts on registration and discounted rooms filling up rather quickly, staff
is requesting approval at this time (registration opened 10/16/23 and early bird ends 11/6/23).
We will incur the registration expense in 2023, but the majority of the travel expenses will be in
2024. Total expenses for two employees is expected to be approximately $4,500 (includes
conference registration, airfare, hotel, parking, ground transportation and meals) and will be split
50150 between the Compost and Refuse Funds.
BOARD ACTION REQUESTED:
Approve/Deny out of state travel for Andy Kosek and Cassandra Meuffels to attend the United States
Composting Council's annual conference Feb 6th-Feb 9th, 2024.
Fiscal Impact: $ 4,500.00 Funding Source: Refuse/Compost Funds
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
FBI HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Hutchinson Health Foundation's "Rockin' Around the Christmas Tree" Event
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting pate: 10/24/2023
Application Complete NIA
Contact: Thomas D GifFerson
Agenda Item Type:
Presenter: Thomas ❑ Gifferson
Reviewed by Staff �f
Consent Agenda
Time Requested (Minutes): 2
License Contingency NIA
Attachments: No
BACKGROUND/EXPLANATION GFAGENDA ITEM:
The Hutchinson Health Foundation is planning a Community event in Library Square Park on
Thursday, November 30th, 2023.
The event is called "Rockin' Around the Christmas Tree" and is scheduled to take place from
5.00 pm to 7:00 pm.
This event will require the use of the band shell and amplified music which have been approved
by the PRCE Director.
Organizers are requesting the closure of 1 st Ave SE between Main St and Hassan St. The
request is to increase the area of the park for the event and to create an additional safety
corridor. Also, this area of First Ave. will be utilized as a drop off point for Santa and Mrs. Clause
who will be delivered by the Hutchinson Fire Department. It is recommended to close the street
from 2pm -7pm to insure it is clear of traffic.
Contact for the event: Lynn Neumann
32.0-583-5656
lneumann@hutchinsonmn.gov
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: Police Budget
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cast:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/11/23 - 10/24/23
Check Date
10/D6/2D23
Check Vendor Name Description
EFT EFTPS Payroll Report 9/17/23 - 9/30/23
Amount
79,155.06
10/06/2023
EFT Child Support
Payroll Report 9/17/23 - 9/30/23
957.08
10/06/2023
EFT MN Dept of Revenue
Payroll Report 9/17/23 - 9/30/23
14,505,43
10/06/2023
EFT Provident Life - Vol Ins
Payroll Report 9/17/23 - 9/30/23
383.34
10/06/2023
EFT PERA
Payroll Report 9/17/23 - 9/30/23
61,869.89
10/06/2023
EFT Further HSA
Payroll Report 9/17/23 - 9/30/23
15,229.13
10/06/2023
EFT Mission Square
Payroll Report 9/17/23 - 9/30/23
4,444.59
10/06/2023
EFT VOYA
Payroll Report 9/17/23 - 9/30/23
460.00
10/06/2023
EFT MNDCP
Payroll Report 9/17/23 - 9/30/23
325.00
10/06/2023
113432 Manual Employee Check
Payroll Report 9/17/23 - 9/30/23
12.93
1D/06/2023
113433 Manual Employee Check
Payroll Report 9/17/23 - 9/30/23
48.29
10/06/2023
113434 'Manual Employee Check
Payroll Report 9/17/23 - 9/30/23
12.93
10/06/2023
113435 Manual Employee Check
Payroll Report 9/17/23 - 9/30/23
12.93
1D/06/2023
113436 NCPERS
Payroll Report 9/17/23 - 9/30/23
192.00
10/06/2023
113437 HART
Payroll Report 9/17/23 - 9/30/23
478.51
10/2412023
113438 AARP
OCT AARP INSTRUCTION - SR CTR
355.00
10/24/2023
113439 ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
250.74
10/24/2023
113440 ACE HARDWARE - 1790
SHOP SUPPLIES, POSTAGE - FIRE
67.62
10/24/2023
113441 ACE HARDWARE - 1825
WRENCH HEX, CLIPS, NUTS - POLICE
22.36
10/24/2023
113442 ADVANCED HEALTH, SAFETY & SECURITY
1ST AVE & GLEN ST DEMOS - EDA Project
24,352,00
10/24/2023
113443 AMERICAN BOTTLING CO
COST OF GOODS SOLD - LIQUOR HUTCH
391.66
10/24/2023
113444 AMERICAN TEST CENTER
LADDER -1 ANNUAL SAFETY INSP - FIRE
600.00
10/24/2023
113445 ARROWHEAD FORENSICS
BAGS, TAPE, DISHES, CYANOACRYLATE - POLICE
299.98
10/24/2023
113446 ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,271.95
10/24/2023
113447 AUTO VALUE - GLENCOE
O-RINGS - HATS
27.98
10/24/2023
113448 AUTO-CHLOR SYSTEM
9/20 DISHWASHER SERVICE - SR DIN
267.51
10/24/2023
113449 AXON ENTERPRISE INC
FLEET 3 ADVANCED - POLICE
22,463.99
10/24/2023
113450 BARN YARD, THE
PALLETS - COMPOST
2,640.00
10/24/2023
113451 BCA TRA IN ING EDUCATION
RECERTTRAINING:ABERRY- POLICE
75.00
10/24/2023
113452 BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
4,255.17
10/24/2023
113453 BENEFIT EXTRAS INC
COBRA/RETIREE BILLING
53.D0
10/74/2023
113454 BERNICK'S
CONCE55ION SUPPLIES & COGS - MULTIPLE DEPTS
832.86
10/24/2023
113455 BOLTON & MENK INC
SEPT LAKES, HANGAR, RUNWAY - MUTLIPLE PROJECTS
14,353.00
10/24/2023
113456 BRANDON TIRE CO
PARKS MOWER: TIRE REPAIR
221.62
10/24/2023
113457 BRASS FOUNDRY BREWING CO
COST OF GOODS SOLD - LIQUOR HUTCH
263.76
10/24/2023
113458 BRAUN INTERTEC CORP
tALLEY IMPV5 THRU 10/7/23 - STREETS
1,110.50
10/24/2023
113459 BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
2O,665.49
10/24/2023
113460 BRETH-ZENZEN FIRE PROTECTION
2023 SPRINKLER SYSTEM INSP - MULTIPLE DEPTS
400.00
10/24/2023
113461 BRIGHTLY SOFTWARE INC
PARCEL CONNECTOR CONF - BLDG
2,968,75
10/24/2023
113462 BUREAU OF CRIMINALAPPREHENSION
CJDN ACCESS FEES - POLICE
1,560.00
10/24/2023
113463 C & L DISTRIBUTING
I COST OF GOODS SOLD - LIQUOR HUTCH
10,171.00
10/24/2023
113464 CARD SERVICES
15UPPLIES - POLICE
139.29
10/24/2023
113465 CARLOS CREEK WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
600.00
10/24/2023
113466 CARS ON PATROL SHOP LLC
TOWS, REPAIRS - POLICE
1,416.64
10/24/2023
113467 CENTRAL HYDRAULICS
GREEN POCLAIN MOTOR - CREEKSIDE
55.DO
10/24/2023
113468 CENTRAL MCGOWAN
ACETYLENE, HIGH PRE55URE - MULTIPLE DEPTS
310.11
10/24/2023
113469 CINTAS CORPORATION
OCT SUPPLIES & SERVICE - MULTIPLE DEPTS
350.96
10/24/2023
113470 COAST TO COAST SOLUTIONS
LOLLIPOPS LICK CRIME - POLICE
270.21
10/24/2023
113471 COREMARK METALS
STEEL ANGLES, STRIPS, TUBES- HATS
1,620.04
10/24/2023
113472 !CORNER POST EROSION CONTROL
SOIL PREP, SEED, BLANKET 3RD AVE - WATER
165.00
10/24/2023
113473 COUNTRYSIDE FLAGPOLE
FLAGS - SR CTR
260.00
10/24/2023
113475 CROW RIVER WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
302.40
10/24/2023
113476 DAHLHEIMER BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
40,799.52
10/24/2023
113477 EG RUD & SONS INC
BOYLES ADDITION SURVEYING - ENG
990.00
10/24/2023
113478 ELECTRO WATCHMAN
RELOCATE CELL ANTENNA, UPDATE FIRMWARE - WWTP
555.00
10/24/2023
113479 E M ERG E NCY APPARATUS MAINT
ANNUAL PUMP SERVICES, REPAIR - FIRE
3,732,95
10/24/2023
113480 FALCON MECHANICAL
NEW POLICE FACILITYTHRU 10/1/23 FINAL PYMT
87,399.05
10/24/2023
113481 FA5TENAL COMPANY
IRE PAIR & MAINT SUPPLIES - MULTIPLE DEPTS
111.55
10/24/2023
113482 FIRSTADVANTAGE LN5OCC HEALTH SOLD
DRUG TESTING
90.16
10/24/2023
113483 FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE - CC
405.D0
10/24/2023
113484 FLAGSHIP RECREATION
6 FT BENCH -ARENA
1,931.00
10/24/2023
113485 FORESTEDGE WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
660.00
Check Date
-------------------
10/24/2023
Check Vendor Name Description
------------------------------------------------------------------------------------------------------------------ ------ ---_____________
113486 FURTWER 0CTOBER 2023 HSA/FSA ADM. FEES
Amount
__ __ __ ----------
340.40
10/24/2023
113487 GALLS LLC
PANTS, BELTS - MULTIPLE DEPTS
320.77
10/24/2023
113488 GAVfN, JANSSEN & STABENOW LTD
JULY PROSECUTIONS - LEGAL
3,700.00
10/24/2023
113489 GREEN EARTH LAWN CARE INC
SEPT MOWING - EDA
288.00
10/24/2023
113490 GUNDERSON, LARRY 1
UB refund for account: 2-488-5350-1-00
141.75
10/24/2023
113491 HANSEN GRAVEL INC
BLACK DIRT - ROBERTS PARK
560.00
10/24/2023
113492 HANSEN TRUCK SERVICE
(TANKER #4: SERVICE, FILTERS - FIRE
873.00
10/24/2023
113493 HAUGEN, BRETT
JUB refund for account: 2-710-7150-3-01
48.83
10/24/2023
113494 HEALTHPARTNERS INC
INOVEMBER MEDICAL INSURANCE
121,955.38
10/24/2023
113495 HILLYARD/ HUTCHINSON
tCLEANING SUPPLIES- MULTIPLE DEPTS
949.45
10/24/2023
113496 HOISINGTON KOEGLER GROUP INC
I AUG SPLASH PAD PROJECT- PRCE
885.00
10/24/2023
113497 HOLT-PETERSON BUS
11/8 IVES AUDITORIUM - SR TRIP
845.00
10/24/2023
113498 HOME CITY ICE COMPANY
I COST OF GOODS SOLD - LIQUOR HUTCH
180.60
10/24/2023
113499 HUTCHINSON CO-OP
ISEPT FUEL & SERVICES - MULTIPLE DEPTS
14,302.60
10/24/2023
113500 HUTCHINSON UTILITIES
UTILITIES 9/1-10/1123
108,346,37
10/24/2023
113501 HUTCHIN50N UTILITIES
RETIRE GAS SERVICE TO 145 15T AVE NW
437.79
10/24/2023
113502 HUTCHINSON WHOLESALE #1550
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
101.58
10/24/2023
113503 HUTCHINSON WHOLESALE #1551
EQUIPMENT PARTS - CREEKSIDE
642.69
10/24/2023
113504 HUTCHINSON WHOLESALE #1552
GREASE - PARKS
10.99
10/24/2023
113505 HUTCH I NSON WHOLESALE #2520
LADDER -1WIPER BLADES - FIRE
64.79
10/24/2023
113506 HUTCHINSON, CITY OF
SEPT 2023 STORM DRAINAGE - MULTIPLE DEPTS
7,174.36
10/24/2023
113507 IMS-INDUSTRIAL MAINTENANCE SUPPLIES
CATCH BASIN REPAIRS - STORM WATER
2,250.00
10/24/2023
113508 INTERSTATE BEARING SYSTEMS INC
EQUIPMENT PARTS - CREEKSIDE
944.38
10/24/2023
113 509 I NTOXI M ETERS INC
BR EATHALYZERS - POLICE
159.30
10/24/2023
113510 JAY MALONE MOTORS
IWWTP 2019 RAM: IGNITION REPAIR, PARTS
1,039.71
10/24/2023
113511 JMSCONCRETE
CONCRETE WORK- MULTIPLE LOCATIONS
5,400.00
10/24/2023
113512 JOHNSON BROTHERS LIQUOR CO
COST OF GOODS SOLD - LIQUOR HUTCH
23,276,16
10/24/2023
113513 JUUL CONTRACTING CO
BUILT PAD W/ CLASS 5 - SHOOTING RANGE
958.00
10/24/2023
113514 K & A SHEETMETAL FABRICATION LLC
16GA PLATES: TRUCK I -PAD MO - FIRE
5.77
10/24/2023
113515 KAMPS INC
PALLETS -COMPOST
6,240.00
10/24/2023
113516 KERI'S CLEANING & HANDYMAN SERVICES
SEPT CLEANING - MULTIPLE DEPTS
960.00
10/24/2023
113517 KOHLS SWEEPING SERVICE
PILING CONCRETE & ASPHALT - CREEKSIDE
616.25
10/24/2023
11351$ KRANZ LAWN & POWER
TORO REPAIR: STARTER, BELTS, FLUID - PARKS
831.92
10/24/2023
113519 KRIS ENGINEERING
PLATES, EDGE, STRAPS, CURBRUNNER - HATS
8,282.31
10/24/2023
113520 LANDWEHR CONSTRUCTION INC
L1P22-01 2022 PAVEMENT MGMT PROGRAM #11
30,039.43
10/24/2023
113521 LENARZ,TRISHA
PHOTOGRAPHY -REC
599.99
10/24/2023
113522 LPTENTER PRISES LLC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
520.00
10/24/2023
113523 LYNDE & MCLEOD INC
ISEPTYARDWASTE-COMPOST
547.26
10/24/2023
113524 M-R SIGN
POSTS - HATS
2,838.02
10/24/2023
113525 MARCO TECHNOLOGIES LLC
OCT -SHREDDING - MULTIPLE DEPTS
90.00
10/24/2023
113526 MARCO TECHNOLOGIES LLC
I9/25 - 10/25'23 CONTRACT - MULTIPLE DEPTS
255.48
10/24/2023
113527 MAVERICK WINE
COST OF GOODS SOLD - LIQUOR HUTCH
1,923.73
10/24/2023
113528 MCALLISTER, JARRETT
REFUND: GIRLS HYBA - REC
210.00
1D/24/2023
113529 MCLEOD COUNTY
REFUND: KARATE CLASS MHERNANDEZ DID NOT
90.00
10/24/2023
113530 MCLEOD COUNTY PUBLIC WORKS
SALT 2022/2023 SEASON
38,681.59
10/24/2023
113531 MCLEOD COUNTY RECORDER
RESOLUTIONS - P/2
92.D0
10/24/2023
113532 MEEKER WASHED SAND & GRAVEL
WASHED ROCK - PARKS
188.10
10/24/2023
113533 MEI TOTAL ELEVATOR SOLUTIONS
OCT/NOV SERVICE - LIBRARY
225.16
10/24/2023
113534 MENARDS HUTCHIN50N
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
336.12
10/24/2023
113535 MID-AMERICAN RESEARCH CHEMICAL
WIPES, PENETRANT, PRO-GARD - HATS
489.05
10/24/2023
113536 MIDWEST MACHINERY CO
FILTER ELEMENTS, FILTERS - STORMWATER
113.55
10/24/2023
113537 MINER LTD
DOCKLEVELER- COMPOST
20,847.74
10/24/2023
113538 MINI BIFF
9/4 -10/2 RENTALS - PARKS
683.37
10/24/2023
113539 MINNESOTA CHIEFS OF POLICE
HANDGUN PERMITS - POLICE
137.00
10/24/2023
113540 MINNESOTA UNEMPLOYMENT INSURANCE
3RD QTR UNEMPLOYMENT
21.29
10/24/2023
113541 MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - WWTP
833.20
10/24/2023
113542 MN DEPT OF LABOR & INDUSTRY
3RD QTR STATE SURCHARGE - BLDG INSP
2,146,70
10/24/2023
113543 MN STATE FIRE DEPT ASSN
CONFERENCE REGISTRATIONS - FIRE
825.D0
10/24/2023
113544 MRKVICKA, TROY
UB refund for account: 3-105-7750-1-05
154.07
10/24/2023
113545 MUNSELL, BEAU
JUB refund for account: 3-250-5350-5-02
7.61
10/24/2023
113546 NELSON-RUDIE & ASSOCIATES INC
BURICH ARENA HVAC IMPVS
1,155,00
10/24/2023
113547 NERO ENGINEERING LLC
AUG DRONE EFFORTS - MULTIPLE DEPTS
2,107,90
10/24/2023
113S48 NUVERA
OCT PHONE SERVICES - MULTIPLE DEPTS
5,957.26
10/24/2023
113549 ODP BUSINESS SOLUTIONS LLC
PAPER - HATS
82.09
Check Date
-------------------
1
Check Vendor Name
---------------------------------------------------------------------------
113550 OVERHEADHOIST & CRANE SPECIALISTS
Description
--------------------------------------------------__________-
-----------------------------------------
CRANE & BOOM TRUCK INSPEC -HATS
Amount
---- ------
1,475.00
10/24/2023
113551 PAL-SERV
PALLETS - COMPOST
2,834.00
10/24/2023
113552 PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
10,955.00
10/24/2023
113553 PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
2,042.83
10/24/2023
113554 PHI LLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
15,725,64
10/24/2023
113555 POSTMASTER
POSTAGE - UB BILLING
1,790.00
10/24/2023
113556 POSTMASTER
NOV SR NEWSLETTER -SRCTR
132.00
10/24/2023
113557 PREMIUM WATERS
OCT SERVICE - PARKS
57.24
10/24/2023
113558 PTM DOCUMENT SYSTEMS
1099'5 FOR 2023 - FINANCE
103.67
10/24/2023
113559 RATH RACING INC
ELECTRIC FAN REPAIR - FIRE
78.00
10/24/2023
113560 RDO EQUIPMENT CO
EQUIPMENT SERVICE & REPAIRS - CREEKSIDE
2,306.63
10/24/2023
113561 RECH, STEPHANIE
UB refund for account: 2-635-2090-6-04
30.44
10/24/2023
113562 RED BULL DISTRIBUTION COMPANY INC
COST OF GOODS SOLD - LIQUOR HUTCH
77.76
10/24/2023
113563 RElNER ENTERPRISES INC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
1,750.20
10/24/2023
113564 ROLLING FORK5 VINEYARDS
COST OF GOODS SOLD - LIQUOR HUTCH
156.00
10/24/2023
113565 ROSE TRUCKING INC
DOT INSPECTIONS - CREEKSIDE
210.41
10/24/2023
113566 RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
234.78
10/24/2023
113567 SAM'S TIRE SERVICE
TIRE REPAIRS - MULTIPLE DEPTS
993.95
10/24/2023
113568 SCHLAUDERAFF IMPLEMENT CO
5HAFT REPAIR - WWTP
529.62
1D/24/2023
113569 SCHUETTE, DONOVAN
REIMB: SAFETY GLASSES - STREETS
125.00
10/24/2023
113570 SHAW, KAREN
SEPT CLASSES - SR CTR
180.00
10/24/2023
113571 SHERWIN WILLIAMS
PAINT - ARENA
1,950.30
10/24/2023
113572 SKYLINE AGGREGATE
1700 TON OF WASHED SAND 23/24 WINTER - STREETS
7,382.92
10/24/2023
113573 SLABIACKING SPECIALTIES
RAISED CITY SIDEWALKS ON DALE ST-STREETS
900.00
10/24/2023
113574 SMALL LOT MN
COST OF GOODS SOLD - LIQUOR HUTCH
293.00
10/24/2023
113575 SNAP -ON INDUSTRIAL
STRAP WRENCHES - HATS
2&28
10/24/2023
113576 SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
31,263.30
10/24/2023
113577 STANDARD PRINTING-N-MAILING
POSTAGE -MULTIPLE DEPTS
1,159.08
10/24/2023
113578 STAPLES ADVANTAGE
OFFICE SUPPLIES - MULTIPLE DEPTS
175.67
10/24/2023
113579 STREICH TRUCKING
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
700.00
10/24/2023
113580 TALL SALES COMPANY
SEPT 2023 COMMISSIONS - CREEKSIDE
1,304.34
10/24/2023
113581 TERMINALSUPPLY CO
FUSE, CONNECTORS, TERMINALS, TUBING -HATS
505.03
10/24/2023
113582 THOMSON REUTERS-WEST
SEPT SUBSC - MULTIPLE DEPTS
1,439.65
10/24/2023
113583 TITAN MACHINERY
BUSHINGS, PINS, BOLTS - STREETS
1,174,30
10/24/2023
113584 TOWMASTER INC
EQUIPMENT PARTS - HATS
1,360.00
10/24/2023
113585 TRI COUNTY WATER
BOTTLE WATER DELIVERY - MULTIPLE DEPTS
203.00
10/24/2023
113586 TRUE BRANDS
COST OF GOODS SOLD - LIQUOR HUTCH
667.85
10/24/2023
113587 TRUSTED COACHES
tTRAINING - REC
420.00
10/24/2023
113588 VALLEY PAVING INC
23-46 CALIFORNIA ST PROJECT- ENG
127,045.91
10/24/2023
113589 VALLEY PAVING INC
1_2P22-02, 23-02, & 22-03: 2023 PAVEMENT IMPVS
10,399.97
10/24/2023
113590 VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
15,823,68
10/24/2023
113591 VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
545.05
10/24/2023
113592 VIKING SIGNS & GRAPHICS INC
DECALS, BANNER - MULTIPLE DEPTS
140.00
10/24/2023
113593 VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
2,370.25
10/24/2023
113594 WELCOME NEIGHBOR
NEW RESIDENT VISITS - LIQUOR HUTCH
60.00
10/24/2023
113595 WEST CENTRAL SANITATION INC
SEPT RESIDENTIAL REFUSE
55,970.24
10/24/2023
113596 WIDSETH SMITH NOLTING & ASSOC INC
GRANDSTAND RENO THRU 9/8
4,356,25
10/24/2023
113597 WILSON'S NURSERY INC
TREES - MULTIPLE DEPTS
1,212.84
10/24/2023
113598 WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
2,968.40
10/24/2023
113599 WITTE SOD FARMS INC
SOD - PARKS
776.00
10/24/2023
113600 WM MUELLER & SONS
SAND - STREETS
2,617.95
10/24/2023
113601 YAMRY CONSTRUCTION
NEW POLICE FACILITY THRU 10/1/23 FINAL PAY
9,844.45
Total - Check Register
A:
$ 1,003,081.56
Department Purchasing Card Activity - September 2023
Date
Department Vendor Name
Description
Amount
9/3/2023
ADMIN SOCIETYFORHUMANRESOURCE
Annual Subscription to SHRM - Kellie
244,00
9/14/2023
ADMIN LEAGUE OF MN CITIES
2023 Fall Forums - Matt
30.00
9/17/2023
ADMIN KNOB KETTLE RESTAURANT
Dinner for Conference Stay - Melissa
16.13
9/17/2023
ADMIN HAMPTON INN
Hotel Stay for Conference - Melissa
263.90
9/7/2023
CREEKSIDE SIPS COMMERCE
Aug 2023 SIPS fees; UH & Bomgaars
247.24
9/10/2023
CREEKSIDE FAMOUS DAVES
Prince Show; D Broucek dinner 9/8/23
31.46
9/10/2023
CREEKSIDE MCDONALD'S
Prince Show; D Broucek lunch 9/9/23
12.91
9/10/2023
CREEKSIDE HOTEL INDIGO ROCHESTER
Fosters Show; B Kobow hotel
163.03
9/11/2023
CREEKSIDE PIZZA HUT
Prince Show; D Broucek dinner 9/9/23
28.43
9/11/2023
CREEKSIDE KALAHARI RESORT
Prince Show; D Broucek hotel
404.85
9/11/2023
CREEKSIDE KALAHARI RESORT
Prince Show; D Broucek breakfast 9/9/23
11,74
9/12/2023
CREEKSIDE BURGER KING
Prince Show; D Broucek lunch 9/11/23
11,81
9/12/2023
CREEKSIDE KALAHARI RESORT
Prince Show; D Broucek dinner 9/10/23
21.42
9/13/2023
CREEKSIDE KWIK TRIP
Fuel for travel to Prince Show; Wisconsin Dells
59,59
9/24/2023
CREEKSIDE DOLLAR TREE
Compost campaign supplies
1.35
9/24/2023
CREEKSIDE TARGET
Compost campaign supplies
45,48
9/28/2023
CREEKSIDE AMAZON
Compost campaign stickers
55.49
9/28/2023
CREEKSIDE A550CIATION OF RECYCLING MANAGERS
Association of Recycling Managers workshop registration
40.00
9/22/2023
EDA JIMMY'S PIZZA
Lunches for EDA Board meeting
95.16
9/28/2023
EDA JIMMYJOHNS
Lunches for Finance Team meeting
126.47
9/28/2023
EDA WWW.RDBPHOTOGRAPHY.COM
Photos for TigerPath Parent's Guide
50,00
9/6/2023
FINANCE USP5
Finance - mailing to IRS
9.65
9/8/2023
FINANCE AMAZON
DMV- variousofficesupplies
102.21
9/12/2023
FINANCE AMAZON
City Center - Notepads
9.91
9/13/2023
FINANCE AMAZON
City Center - Post -it notes
8.98
9/13/2023
FINANCE AMAZON
HR - Lumbar support pillow
29.99
9/13/2023
FINANCE AMAZON
City Center - Post -it notes
7.99
9/14/2023
FINANCE WM SUPERCENTER
City Center - soda for vending machine
49.60
9/14/2023
FINANCE AMAZON
City Center - calculator paper rolls
17.38
9/21/2023
FINANCE AMAZON
IT - Labels for laser printers
34.70
9/28/2023
FINANCE AMAZON
Finance - phone case, screen protectors
17.95
9/29/2023
FINANCE EZBUSINESS FEE
Credit Card Service Fee
15,00
9/29/2023
FINANCE AMAZON
Legal - phone case
29.95
9/29/2023
FINANCE iARROWOOD RESORT
Finance-J.Juergensen hotel, MNGFOAConf
136.21
9/7/2023
FIRE iCRUTCH FIELD.COM
ITwo way mobile radio speaker command vehicle
43.14
9/10/2023
FIRE CASH WISE FOODS
Cases of water, napkins and plates
104,35
9/18/2023
FIRE BREEZY POINT RESORT
Fire school hotel - Levi Schultz
213,68
9/18/2023
FIRE BREEZY POINT RESORT
Fire school hotel - Ben Schmidt
213,68
9/18/2023
FIRE BREEZY POINT RESORT
Fire school hotel - Nate Erickson
213.68
9/3/2023
IT MENARD5 HUTCHINSON
Card board boxes
12.91
9/3/2023
IT VARIDESK
tVaridesk for Snelson
721.25
9/17/2023
IT INTUIT QUICKBOOKS
HRA Quickbooks
970.00
9/18/2023
IT PDQ.COM
PDQ for IT
3,825,00
9/18/2023
IT AMAZON
ITape Backup Labels
5.95
9/18/2023
IT AMAZON
Video Card Motor Vehicle
64.99
9/3/2023
LIQUOR HUTCH CITY HIVE
Online order marketing
53.35
9/5/2023
LIQUOR HUTCH MENARD5 HUTCHINSON
Fall outdoor garden supplies
45.07
9/8/2023
LIQUOR HUTCH AMAZON
Paper towels
125.86
9/13/2023
LIQUOR HUTCH AMAZON
Printer paper
148.83
9/13/2023
LIQUOR HUTCH AMAZON
Gift card envelopes
26,96
9/17/2023
LIQUOR HUTCH TRITE INC
RITE cloudretailer monthly fee
268.44
9/24/2023
LIQUOR HUTCH MENARD5 HUTCHINSON
Cleaning supplies
47.42
9/1/2023
PARK & REC AMAZON
Bike Fleet Project Supplies
305,66
9/3/2023
PARK & REC AMAZON
tBike Fleet Project Supplies
27,96
9/3/2023
PARK & REC DISCOVER AUSTIN
Senior Tours - Discover Austin
1,622.25
9/6/2023
PARK & REC WM SUPERCENTER
Concession Supplies- Buns
68.64
9/6/2023
PARK & REC GIANT TV
Leadership Institute Training - Casey Hagert
49.00
9/8/2023
PARK & REC OUTDOOR MOTION
Bike Fleet Project Supplies
150.00
9/11/2023
PARK & REC WHENIWORK.COM
Employee Scheduling Software
56,00
9/13/2023
PARK & REC AMAZON
`oner Cartridge for Parks Shop Printer
189.00
9/27/2023
PARK & REC CASH WISE FOODS
Senior Center - Popcorn Supplies, Hot Chocolate Supplies
66,92
9/29/2023
PARK & REC STILLWATER RIVER BOATS
Senior Tours - Stillwater River Boat Tickets
1,669.37
9/1/2023
PLANNING APA MN CHAPTER
Confrence Registration - Dan Jochum
434.13
Department Purchasing Card Activity- September 2023
Date
Department Vendor Name
Description
Amount
9/17/2023
PLANNING AMAZON
Parts for sink
59.99
9/29/2023
PLANNING (AMAZON
Step ladder
11.00
9/13/2023
POLICE AMAZON
Bell
5,49
9/14/2023
POLICE AMAZON
Cart
104.98
9/14/2023
POLICE AMAZON
I50ap
47,99
9/14/2023
POLICE AMAZON
(Ice pack
33.96
9/20/2023
POLICE AMAZON
Sanitizer
19,99
9/20/2023
POLICE AMAZON
Paper plates
67.46
9/27/2023
POLICE NATIONAL TACTICAL OFFICER ASS
tKilian NTOA
50,00
9/29/2023
POLICE AMAZON
File numbers
29.90
9/12/2023
PUBLIC WORKS SP FIREHOSEDIRECTCOM
Fire Nozzle
96.90
9/13/2023
PUBLIC WORKS AMERICAN LEGION EMBLEM
U5 flags for Admin
140.08
9/22/2023
PUBLIC WORKS E-CONOUGHT
Main L_ S. Exterior & Stairwell Lighting
911.28
9/27/2023
PUBLIC WORKS CUSTOMER ELATION
Monthly Dispatch Services - Total $147 - Oct
73,50
9/27/2023
PUBLIC WORKS CUSTOMER ELATION
Monthly Dispatch Services
73.50
9/28/2023
PUBLIC WORKS TRAVELOCITY
`ravel to Rochester for SE MWOA Section Meeting
119.73
9/29/2023
PUBLIC WORKS NEOTREKS-ablet
Device Protection Plan and Subscription
108.00
9/29/2023
PUBLIC WORKS NEOTREKS
Protection Plan and Subscription - Total $420
312.00
9/29/2023
PUBLIC WORKS ALIEXPRESS
Quick Release Locking Pins
10,17
Total P-Cards:
t
16,449.39
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/11/23- 10/24/23
Check Date
----- ------ -----
1flj24j2023
Check
------------------
113474
Vendor Name Description
-----------------------------------------... .---------------------------------------------------------------_____
CROW RIVER SIGNS DOOR LETTERING - DMV
Amount
__-------------------
100,00
Total - Check Register B:
$ 100.00
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PORPOSE.
Amendments to Chapter 92.035 - Weed Ordinance Natural Landscape Plans
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting pate: 10/24/2023
Application Complete NIA
Contact: John Paulson
Agenda item Type:
Presenter: John Paulson
Reviewed by Staff F/I
Unfinished Business
Time Requested (Minutes): 0
License Contingency NIA
Attachments: Yes
BA CKGROUNDIEXPLANATION OF AGENDA ITEM:
Chapter 92
Commonly referred to as the "weed ordinance", this section of the City Code was reviewed by
City staff due to state legislation passed during the 2023 session requiring cities to allow natural
landscaping concepts. Based upon the fact that natural landscaping plants will typically exceed
the City's eight inch maximum height requirement a revision is needed.
The City has developed a process for property owners to use in cases that natural landscaping
would be desired in place of turf grass. Obtaining a Natural Landscape Plan authorization will
require the property owner to develop a plan that includes delineating the area desired for the
natural landscape planting, listing plant species to be planted, and includes provisions for
meeting mowed setbacks from lot lines and minimum maintenance standards.
The first reading was approved at the October 10, 2023 City Council meeting.
BOARD ACTION REQUESTED:
Approve/Deny Second Reading and Adoption of Ordinance No. 23840 relating to Proposed Amendments
to Chapters 92 of the City Code, as presented.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ a.00 Funding Source: N/A
ORDINANCE NO. 23-840
AN ORDINANCE AMENDING CHAPTER 92 (WEED ORDINANCE) OF THE CITY OF HUTCHINSON
CODE OF ORDINANCES INCLUDING ADDING LANGUAGE IN SECTION 92.037
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Notice of hearing was duly given and publication of said hearing was duly made and was made to
appear to the satisfaction of the City Council that it would be in the best interests of the City to amend
the Weed Ordinance to amend language in Chapter 92 of the City Code as follows:
CHAPTER 92
WEED NUISANCE VEGETATION
§ 92.035 SHORT TITLE.
This subchapter shall be cited as the "Weed Nuisance Vegetation Ordinance".
§ 92.036 JURISDICTION.
This subchapter shall be in addition to any state statute or county ordinance presently in effect,
subsequently added, amended or repealed.
§ 92.037 DEFINITIONS; EXCLUSIONS.
(A) For the purpose of this subchapter, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
DESTRUCTION ORDER. The notice served by the City Council or designated city official, in cases
of appeal, on the property owner of the ordinance violation.
PROPERTY OWNER. The person occupying the property, the holder of legal title or a person
having control over the property of another, such as a right-of-way, easement, license or lease.
NATIVE VEGETATION. Grasses and flowering broad -leaf plants that are native to, or adapted to,
the State of Minnesota, and that are commonly found in meadow and prairie plant communities,
except weeds.
NATURAL LANDSCAPING. Groups of plants native to the State of Minnesota.
WEEDS, GRASSES and RANK VEGETATION.
(aj) fncludes, but is not limited to, the following:
1. Noxious weeds and rank vegetation shall include but not be limited to: alum (allium),
Buckthorn, Bur Cucumber, Canada Thistle, Corncockle, Cressleaf Groundsel, Curly Dock,
Dodder, Field Bindweed, French Weed, Hairy Whitetop, Hedge Bindweed, Hoary Cress,
Horsenettle, Johnsongrass, Leafy Spurge, Mile -A -Minute Weed, Musk Thistle, Oxeye Daisy,
Perennial Sowthistle, Poison Hemlock, Purple Loosestrife, Quackgrass, Russian Knapweed,
Russian Thistle, Serrated Tussock, Shatter Cane, Sorghum, Wild Carrot, Wild Garlic, Wild
Mustard, Wild Onion, Wild Parsnip;
2. Grapevines when growing in groups of 100 or more and not pruned, sprayed, cultivated, or
otherwise maintained for two consecutive years;
3. Bushes of the species of tall, common or European barberry, further known as berberis
vulgaris or its horticultural varieties;
4_ Any weeds, grass or plants, other than trees, bushes, flowers or other ornamental plants,
growing to a height exceeding eight inches; and
5. Rank vegetation includes the uncontrolled, uncultivated growth of annuals and perennial
plants.
(Q) The term WEEDS does not include shrubs, trees, cultivated plants or crops and the
following:
1. Native vegetation included as part of a natural landscaping plan is allowed provided the
owner applies for and receives an approved natural landscape plan from the City, and
maintains the property in a condition sufficient to maintain the plan.
2. Natural landscape plans are required if landscaping includes grasses or broad -leaf plants
that exceed 8 inches in overall height and exceed 25 percent of the pervious surface area
of the parcel excluding natural woodec areas, wetlands, rain gardens and native shorelines.
3. Non -noxious weeds, native grasses and native broad -leaf plants are allowed within 20 feet
of storm water ponds or within 50 feet of natural or altered creeks, rivers and stream
corridors, including riparian buffer strips.
4. Non -noxious weeds, native grasses and native broad -leaf plants are allowed on land zoned
agricultural, including pastures, provided that a mowed buffer zone of 10 feet between the
agricultural land and any turf grass or right-of-way be maintained.
(B) In no event shall cultivated plants or crops include plants which have been defined by state
statute or administrative rule as being noxious or detrimental plants.
§ 92.038 OWNERS RESPONSIBLE FOR TRIMMING, REMOVAL AND THE LIKE.
All property owners shall be responsible for the removal, cutting or disposal and elimination of
weeds, grasses and rank vegetation or other uncontrolled plant growth on their property and rights -of -
way adjacent to their property, which at the time of notice, is in excess of eight inches in height.
§ 92.039 FILING COMPLAINT.
Any person, including the city, who believes there is property located within the corporate limits of
the city which has growing plant matter in violation of this subchapter shall make a written complaint
signed, dated and filed with the City Administrator. If the city makes the complaint; an employee,
officer or Council member of the city shall file the complaint in all respects as set out above.
§ 92.040 NOTICE OF VIOLATIONS.
(A) Upon receiving notice of the probable existence of weeds nuisance vegetation in violation of this
subchapter, a person designated by the City Council shall make an inspection and prepare a written
report to the Gity COunril regarding the condition. The City Council or designated city official, upon
concluding that there is a probable belief that this subchapter has been violated, shall forward written
notification in the form of a "deGtrUGtinn GFder Individual Notice to Control Tall Grass and Noxious
Weeds" to the property owner or the person occupying the property as that information is contained
within the records of the City Administrator or any other city agency. The notice shall be served in
writing to the owner of record by first class mail. The notice shall provide that within seven calendar
days following the notice that the designated violation shall be removed by the property owner or
person occupying the property-
(B) (1) All notices are to be in writing and all filings are to be with the City Administrator or
designee.
(2) Certified mailing to the City Administrator or others is deemed filed on the date of posting
to the United States Postal Service.
E'a C ?
§ 92.041 APPEALS.
(A) The property owner may appeal by filing written notice of objections with the City Council or
designated city official within 48 hours of the notice, excluding weekends and holidays, if the property
owner contests the finding of the City Council. It is the property owner's responsibility to demonstrate
that the matter in question is shrubs, trees, cultivated plants or crops or is not otherwise in violation of
this subchapter, and should not be subject to destruction under the subchapter.
(B) An appeal by the property owner shall be brought before the City Council and shall be decided
by a majority vote of the Council members in attendance and being at a regularly scheduled or special
meeting of the City Council.
§ 92.042 ABATEMENT BY CITY.
In the event that the property owner shall fail to comply with the "destruction order" within seven
regular business days and has not filed a notice within 48 hours to the City Administrator of an intent to
appeal, the City Council may employ the services of city employees or outside contractors and remove
the weeds to conform to this subchapter by all lawful means.
§ 92.043 LIABILITY.
(A) The property owner is liable for all costs of removal, cutting or destruction of weeds as defined
by this subchapter.
(B) The property owner is responsible for all collection costs associated with weed destruction,
including but not limited to court costs, attorney's fees and interest on any unpaid amounts incurred
by the city. If the city uses municipal employees, it shall set and assign an appropriate per hour rate
for employees, equipment, supplies and chemicals which may be used.
(C) All sums payable by the property owner are to be paid to the City Administrator and to be
deposited in a general fund as compensation for expenses and costs incurred by the city.
(D) All sums payable by the property owner may be collected as a special assessment as provided
by M.S. § 429.101, as it may be amended from time to time.
EFFECTIVE DATE OF ORDINANCE. This Ordinance shall take effect upon adoption and publication
in accordance with the Hutchinson City Charter.
Adopted by the City Council this 241" day of October, 2023.
ATTEST:
Matt Jaunich, City Administrator Gary Forcier, Mayor
First Consideration: 10/10/2023
Second Consideration: 10/24/2023
Date of Publication:
YaC- 3
OFFICE OF CITY NEED INSPECTOR
NATURAL LANDSCAPING PLAN
A written plan relating to management of the natural landscape which contains:
A. Legal description of the lawn upon which the grass and other growth will exceed
eight inches (8") in length.
B. Statement of intent and purpose for the land area. A description of the vegetation
types, plants, and plant succession involved.
C. The specific management and maintenance techniques to be employed. Include
methods used to eliminate non-native or invasive vegetation.
D. Method used for replanting the area, such as, transplanting, seeded by hand,
seeded by mechanical means, etc.
E. Include provisions for maintaining at a length not greater than eight inches (8")
berm areas, that portion between the sidewalk and the street or a strip not less than
ten feet (10') adjacent to the street where there is no sidewalk and a strip not less
than four feet (4') adjacent to neighboring property lines or public sidewalks,
unless waived by the abutting property owner on the side so affected.
F. Include provisions for maintaining the area to a height of 8 inches or less if weeds
cover more than 25% of the natural landscaped area. Mowing or controlled burns
may be necessary to promote establishment of the desired native plant species.
Noxious weeds must be controlled at all times and are not allowed to persist, even
with an approved Natural Landscaping Plan.
APPLICATION
FOR NATURAL LANDSCAPING PLAN
TO ESTABLISH A NATURAL LANDSCAPE
1. Name ❑f Applicant:
Address:
Owner (if other than applicant):
Title:
Owner Signature.
Date:
2. Legal Description:
1 Site Plan. Attach a drawing of the site plan to this application.
4. Length of estimated transition period.
S. Plant List. List all plant species and the heights they grow to.
2
Plant Name Hef2ht
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Proposed Vacation Leave, Earned Sick and Safe Leave, and Bereavement Leave
Agenda Item:
Policies
Department: Admin
LICENSE SECTION
Meeting pate: 10/24/2023
Application Complete NIA
Contact: Kellie Wendland
Agenda Item Type:
Presenter: Kellie Wendland
Reviewed by Staff
New Business
Time Requested (Minutes): 10
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION GFAGENDA ITEM:
Results of the 2023 Benefits Survey showed that a majority of city staff felt the vacation accrual
structure needed attention. After research and discussing with the Wage Committee and
Leadership Team, the attached vacation structure is being recommended. Increased vacation
leave will positively affect employee morale and wellbeing. Potential future negative impacts will
be monitored and addressed to ensure operations are not impacted.
Earned Sick and Safe Leave (ESSL) will become state law effective January 1st, 2024. This
policy is in compliance with the law and is more generous in a few areas, including allowing
ESSL to be used when a care provider is ill or when an employee needs more time for
bereavement.
Bereavement Leave was another benefit that many city staff felt would be beneficial. Currently,
employees must use sick leave and it is limited to only immediate family, as defined by law. The
new policy would allow employees to take time for any relationship they deem as significant.
BOARD ACTION REQUESTED:
Approve/Deny Proposed Vacation Leave, Earned Sick and Safe Leave, and Bereavement Leave Policies
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
Section 13 Earned Sick and Safe Leave (ESSL)
"Earned Sick and Safe Leave" is paid time off earned at .0462 hours of ES SL per one hour
worked for all employees, with a maximum of 96 hours accrued per calendar year. The hourly
rate of Earned Sick and Safe Leave is the same hourly rate an employee earns from employment
with the city. This specific leave applies to all employees (including temporary and part-time
employees) performing work for at least 80 hours in a year for the city. Employees will accrue
leave prior to working 80 hours in a year but will be unable to use leave until the 80-hour
threshold has been met. Hours earned, used, and available will be reflected on each bi-weekly
paystub.
(a) Earned Sick and Safe Leave Use
The leave may be used as it is accrued in the smallest increment of time tracked by the city's
payroll system (.25 hours) for the following circumstances:
• An employee's own:
o Mental or physical illness, injury or other health condition
o Need for medical diagnosis, care or treatment, of a mental or physical illness
o injury or health condition
a Need for preventative care
o Closure of the employee's place of business due to weather or other public
emergency
o The employee's inability to work or telework because the employee is prohibited
from working by the city due to health concerns related to the potential
transmission of a communicable illness related to a public emergency, or seeking
or awaiting the results of a diagnostic test for, or a medical diagnosis of, a
communicable disease related to a public emergency and the employee has been
exposed to a communicable disease or the city has requested a test or diagnosis.
a Absence due to domestic abuse, sexual assault, or stalking of the employee
provided the absence is to:
■ Seek medical attention related to physical or psychological injury or
disability caused by domestic abuse, sexual assault, or stalking
■ Obtain services from a victim services organization
■ Obtain psychological or other counseling
■ Seek relocation or take steps to secure an existing home due to domestic
abuse, sexual assault or stalking
■ Seek legal advice or take legal action, including preparing for or
participating in any civil or criminal legal proceeding related to or
resulting from domestic abuse, sexual assault, or stalking
Care of a family member:
o With mental or physical illness, injury or other health condition
o Who needs medical diagnosis, care or treatment of a mental or physical illness,
injury or other health condition
o Who needs preventative medical or health care
o Whose school or place of care has been closed due to weather, other public
emergency, or other emergency that requires an unscheduled closure (i.e. care
provider is ill, etc.)
o When it has been determined by health authority or a health care professional that
the presence of the family member of the employee in the community would
jeopardize the health of others because of the exposure of the family member of
the employee to a communicable disease, whether or not the family member has
actually contracted the communicable disease
• Absence due to domestic abuse, sexual assault or stalking of the employee's family
member provided the absence is to:
o Seek medical attention related to physical or psychological injury or disability
caused by domestic abuse, sexual assault, or stalking
o Obtain services from a victim services organization
o Obtain psychological or other counseling
o Seek relocation or take steps to secure an existing home due to domestic abuse,
sexual assault or stalking
o Seek legal advice or take legal action, including preparing for or participating in
any civil or criminal legal proceeding related to or resulting from domestic abuse,
sexual assault, or stalking
• Absence due to bereavement of individual deemed important by employee that exceeds
the three (3) provided funeral days in Section 14.02 of this handbook.
(b) For Earned Sick and Safe Leave purposes, family member includes an employee's:
• Spouse or registered domestic partner
• Child, faster child, adult child, legal ward, child for whom the employee is legal
guardian, or child to whom the employee stands or stood in local parentis
• Sibling, step sibling or foster sibling
■ Biological, adoptive or foster parent, stepparent or a person who stood in loco parentis
when the employee was a minor child
• Grandchild, foster grandchild or step grandchild
• Grandparent or step grandparent
■ A child of a sibling of the employee
• A sibling of the parent of the employee or
• A child -in-law or sibling -in-law
• Any of the above family members of a spouse or registered domestic partner
• Any other individual related by blood or whose close association with the employee is the
equivalent of a family relationship
• Up to one individual annually designated by the employee
ESSL shall be granted to all employees, including regular full time, regular part time,
temporary, and seasonal employees. For all employees, ESSL will accrue at a rate of .0462
hours of leave per one hour worked, up to 96 hours accrued per year. Accruals will be
calculated and deposited on the same schedule as the payroll schedule. ESSL will rollover
from year to year, with a maximum bank of 720 hours being allowed.
1 After the accumulation of 720 hours, a payback of one-third of the
amount over 720 hours will be made annually on or about February
1. No further payment will be made on termination of employment.
2 On retirement or upon death before retirement, a payment of one-third
of the amount over 240 hours will be made to a Health Care Savings
Plan (HCSP) created for the employee through MSRS, in accordance
with Resolution 14197 and/or as amended by the City Council,
(c) Advance Notice for use of Earned Sick and Safe Leave
If the need for sick and safe leave is foreseeable, the city requires seven days' advance notice_
However, if the need is unforeseeable, employees must provide notice of the need for Earned
Sick and Safe time as soon as practicable. When an employee uses Earned Sick and Safe time for
more than three consecutive days, the city may require appropriate supporting documentation
(such as medical documentation supporting medical leave, court records or related
documentation to support safety leave). However, if the employee or employee's family member
did not receive services from a health care professional, or if documentation cannot be obtained
from a health care professional in a reasonable time or without added expense, then reasonable
documentation may include a written statement from the employee indicating that the employee
is using, or used, Earned Sick and Safe Leave for a qualifying purpose. The city will not require
an employee to disclose details related to domestic abuse, sexual assault, or stalking or the
details of the employee's or the employee's family member's medical condition. In accordance
with state law, the city will not require an employee using Earned Sick and Safe leave to find a
replacement worker to cover the hours the employee will be absent. All information provided
will be subject to current statutes regarding confidentiality and public/non-public data. In
accordance with statute, employees may request the city destroy or return records under Earned
Sick and Safe Leave that are older than three years prior to the current calendar year.
(d) Retaliation prohibited
The city shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or
discriminate against an employee for asserting Earned Sick and Safe Leave rights, requesting an
Earned Sick and Safe Leave absence, or pursuing remedies. Further, use of Earned Sick and Safe
Leave will not be factored into any attendance point system the city may use. Additionally, it is
unlawful to report or threaten to report a person or a family member's immigration status for
exercising a right under Earned Sick and Safe Leave.
(e) Benefits and return to work protections
During an employee's use of Earned Sick and Safe Leave, an employee will continue to receive
the city's employer insurance contribution as if they were working, and the employee will be
responsible for any share of their insurance premiums.
An employee returning from time off using accrued Earned Sick and Safe Leave is entitled to
return to their city employment at the same rate of pay received when their leave began, plus any
automatic pay adjustments that may have occurred during the employee's time off. Seniority
during Earned Sick and Safe Leave absences will continue to accrue as if the employee has been
continually employed.
When there is a separation from employment with the city and the employee is rehired again
within 180 days of separation, previously accrued Earned Sick and Safe Leave that had not been
used will be reinstated. An employee is entitled to use and accrue Earned Sick and Safe Leave at
the commencement of reemployment.
Using or claiming sick leave for a purpose not authorized in this section maybe cause for
disciplinary action including transfer, demotion, suspension, or dismissal.
For the purpose of accumulating additional vacation or Earned Sick and Safe Time leave, an
employee using earned vacation or ESSL leave is considered to be working.
Any deviations/exceptions to this policy for any other emergency situation not described above
may be brought to the City Administrator for consideration, with the right of appeal to the City
Council.
Section 14.01 Vacation Leave
The city believes that vacation is important to the health and well-being of our employees and as
such, provides paid vacation for eligible employees for rest and recuperation.
Vacation Leave Accrual Schedule
All regular full-time employees will receive a bank of 40 hours leave at time of hire separate
from the accrual schedule, then continue to accrue leave per the following schedule:
ACCRUAL
HOURS
YEARS OF
RATE PER
ACCRUED
SERVICE
HOUR
PER YEAR
WORKED
0-2 years
0.0385
80
3-5 years
0.0577
120
6-9 years
0.0674
140
10 years
0.0769
160
After 10 years of service, each additional 2 years of service
will earn an additional 8 hours of vacation per year with a
maximum of 240 hours of vacation earned per year.
(a) Eligibility
Regular full-time and regular part time employees will earn vacation leave in accordance with
the above schedule.
Seasonal and temporary employees, paid -per -call firefighters, election judges, council members,
and other non -covered positions, as defined in section 2 of this handbook will not be eligible to
earn vacation leave.
(b) Accrual Rate
For the purpose of determining an employee's vacation accrual rate, years of service will include
all continuous time that the employee has worked at the city (including authorized unpaid leave).
Employees who are rehired after terminating city employment may receive credit for their prior
fYam'K*m
(c) Earnings and Use
Vacation leave may be used as it is earned, but not until it is posted on the payroll leave accrual
system, subject to approval by the employee's supervisor. Unless approved by the City
Manager/City Administrator, vacation leave will not be earned during an unpaid leave of
absence.
An employee will not earn any vacation leave for any pay period unless they are employed by
the city on the last scheduled workday of the pay period. Further, vacation leave will stop
accruing as of the effective date of termination. Requests for vacation must be received within
the guidelines set within each individual department, as determined by the manager/director
overseeing the department to ensure operational needs are met. This notice may be waived at the
discretion of the supervisor and city administrator.
Vacation can be requested in increments as small as a quarter hour (.25), up to 40 hours in a
week. Full time employees shall be eligible for no more than 40 hours pay in any week when
vacation is used, except in unusual circumstances or where other city policy authorized the use.
Part time employees shall be eligible to use vacation leave, or a combination of hours worked
and vacation leave, up to their weekly average number of hours during the prior calendar year in
any week, as calculated by the Payroll/Benefits Specialist at the beginning of each new calendar
year. If a paid holiday falls during an employee's scheduled vacation leave, the holiday leave
shall replace vacation leave hours on the actual holiday only (i.e. full-time employee requested
time away from work the week of Memorial Day the employee shall request 32 hours of
vacation leave and 8 hours of holiday pay).
Employees may accrue vacation leave up to a maximum of two (2) times the employee's annual
accrual rate, up to a total of 320 hours (8 weeks). No vacation will be allowed to accrue in excess
of this amount without the approval of the City Administrator.
Beginning the first full calendar year following the first continuous year of employment, all
regular full-time employees are required to use at least 40 hours of vacation leave each calendar
year. Part time employees will be required to use vacation leave equal to their average weekly
hours for the prior calendar year. This will be calculated by the Payroll/Benefits Specialist at the
beginning of each calendar year.
Vacation leave is to be used only by the employee who accumulated it, unless it is formally
transferred as part of the Leave Donation Program. Vacation leave cannot be converted into cash
payments except at termination.
(d) Vacation Separation Payout
All employees with at least one year of service that are leaving employment in good standing, as
defined in section 27, will be paid accrued, unused vacation, earned through the last date of
employment, subject to applicable caps as noted above, (and applicable taxes withheld)
following termination of employment. The rate of pay will be the employee's base rate of pay at
the employee's termination date. In the event of the employee's death, earned, unused vacation
time will be paid to the employee's surviving spouse directly, (if there is not personal
representative of the estate appointed) up to statutory limits.
(e) Unpaid Leave
Unpaid leaves may be approved in accordance with the city personnel policies. Employees must
normally use all accrued annual leave prior to taking an unpaid leave.
If'the leave qualifies under Parenting Leave or Family and Medical Leave, the employee may
retain a balance of forty hours of vacation leave and Earned Sick and Safe Leave when going on
an unpaid leave. Any exceptions to this policy must be approved by the city administrator.
Employees may continue on the city's group insurance coverages during the period of unpaid
leave.
In order to continue your benefits, you will be required to formally submit confirmation via
email or written statement to the HR Director that you will continue benefits in order to stay on
the applicable insurance plans. In the calendar month an employee transitions from paid to
unpaid leave status, the city will continue full employer contribution toward benefits and the
employee will remain responsible for their normal contribution, either through payroll deduction
or separate payment to Human Resources. The city wiII not contribute to insurance costs
beginning the first of the following calendar month. The employee may continue to be covered
by group medical, dental, and life insurance, under applicable state and federal law and as
allowed by the terms of each plan but will be responsible for paying 100% of the premium costs.
When you move into unpaid leave status and there is no paycheck, you will be required to submit
monthly payments to Human Resources by the 1 st day of each month of the leave. If the
payment is more than 30 days late, your health and other coverage may be terminated for the
remainder of the leave.
If you lose coverage or have elected COBRA during your leave, we will reinstate you as an
active participant upon your return from leave, according to the terms of each plan. Premium
costs shall be pro -rated hourly for any unpaid leave that is less than a full calendar month.
Other Benefits
Benefit accruals, such as vacation and holiday pay benefits, will be suspended at the beginning
of the first full month of unpaid leave and will resume upon your return to active employment.
Section 14.02 Funeral Leave
Employees will be permitted to use up to three (3) scheduled working days, with pay, as funeral
leave upon the death of an individual deemed important by the employee. This paid leave will
not be deducted from the employee's vacation or sick leave balance.
Should the employee need additional days off, Earned Sick and Safe Leave (ESSL) may be used
as referenced in section 13(a) of this handbook.
Section 13 Vacation Leave
The city believes that vacation is important to the health and well-being of our employees and as
such, provides paid vacation for eligible employees for rest and recuperation.
Vacation Leave Accrual Schedule
All regular full-time employees will receive a bank of 40 hours leave at time of hire separate
from the accrual schedule, then continue to accrue leave per the following schedule:
ACCRUAL
HOURS
YEARS OF
RATE PER
ACCRUED
SERVICE
HOUR
PER YEAR
WORKED
0-2 years
0.0385
80
3-5 years
0.0577
120
6-9 years
0.0674
140
10 years
0.0769
160
After 10 years of service, each additional 2 years of service
will earn an additional 8 hours of vacation per year with a
maximum of 240 hours of vacation earned per year.
(a) Eligibility
Regular full-time and regular part time employees will earn vacation leave in accordance with
the above schedule.
Seasonal and temporary employees, paid -per -call firefighters, election judges, council members,
and other non -covered positions, as defined in section 2 of this handbook will not be eligible to
earn vacation leave.
(b) Accrual Rate
For the purpose of determining an employee's vacation accrual rate, years of service will include
all continuous time that the employee has worked at the city (including authorized unpaid leave).
Employees who are rehired after terminating city employment may receive credit for their prior
service.
(c) Earnings and Use
Vacation leave may be used as it is earned, but not until it is posted on the payroll leave accrual
system, subject to approval by the employee's supervisor. Unless approved by the City
Manager/City Administrator, vacation leave will not be earned during an unpaid leave of
absence.
An employee will not earn any vacation leave for any pay period unless they are employed by
the city on the last scheduled workday of the pay period. Further, vacation leave will stop
accruing as of the effective date of termination. Requests for vacation must be received within
the guidelines set within each individual department, as determined by the manager/director
overseeing the department to ensure operational needs are met. This notice may be waived at the
discretion of the supervisor and city administrator.
Vacation can be requested in increments as small as a quarter hour (.25), up to 40 hours in a
week. Full time employees shall be eligible for no more than 40 hours pay in any week when
vacation is used, except in unusual circumstances or where other city policy authorized the use.
Part time employees shall be eligible to use vacation leave, or a combination of hours worked
and vacation leave, up to their weekly average number of hours during the prior calendar year in
any week, as calculated by the Payroll/Benefits Specialist at the beginning of each new calendar
year. If a paid holiday falls during an employee's scheduled vacation leave, the holiday leave
shall replace vacation leave hours on the actual holiday only (i.e. full -tune employee requested
time away from work the week of Memorial Day — the employee shall request 32 hours of
vacation leave and 8 hours of holiday pay).
Employees may accrue vacation leave up to a maximum of two (2) times the employee's annual
accrual rate, up to a total of 320 hours (8 weeks). No vacation will be allowed to accrue in excess
of this amount without the approval of the City Administrator.
Beginning the first full calendar year following the first continuous year of employment, all
regular full -tithe employees are required to use at least 40 hours of vacation leave each calendar
year. Part time employees will be required to use vacation leave equal to their average weekly
hours for the prior calendar year. This will be calculated by the Payro111Benefits Specialist at the
beginning of each calendar year.
Vacation leave is to be used only by the employee who accumulated it, unless it is formally
transferred as part of the Leave Donation Program. Vacation leave cannot be converted into cash
payments except at termination.
(d) Vacation Separation Payout
All employees with at least one year of service that are leaving employment in good standing, as
defined in section 27, will be paid accrued, unused vacation, earned through the last date of
employment, subject to applicable caps as noted above, (and applicable taxes withheld)
following termination of employment. The rate of pay will be the employee's base rate of pay at
the employee's termination date. In the event of the employee's death, earned, unused vacation
time will be paid to the employee's surviving spouse directly, (if there is not personal
representative of the estate appointed) up to statutory limits.
(e) Unpaid Leave
Unpaid leaves may be approved in accordance with the city personnel policies. Employees must
normally use all accrued annual leave prior to taking an unpaid leave.
If the leave qualifies under Parenting Leave or Family and Medical Leave, the employee may
retain a balance of forty hours of vacation leave and Earned Sick and Safe Leave when going on
an unpaid leave. Any exceptions to this policy must be approved by the city administrator.
Employees may continue on the city's group insurance coverages during the period of unpaid
leave.
In order to continue your benefits, you will be required to formally submit confirmation via
email or written statement to the HR Director that you will continue benefits in order to stay on
the applicable insurance plans. In the calendar month an employee transitions from paid to
unpaid leave status, the city will continue full employer contribution toward benefits and the
employee will remain responsible for their normal contribution, either through payroll deduction
or separate payment to Human Resources. The city will not contribute to insurance costs
beginning the first of the following calendar month. The employee may continue to be covered
by group medical, dental, and life insurance, under applicable state and federal law and as
allowed by the terms of each plan but will be responsible for paying 100% of the premium costs_
When you move into unpaid leave status and there is no paycheck, you will be required to submit
monthly payments to Human Resources by the 1 st day of each month of the leave. If the
payment is more than 30 days late, your health and other coverage may be terminated for the
remainder of the leave.
If you lose coverage or have elected COBRA during your leave, we will reinstate you as an
active participant upon your return from leave, according to the terms of each plan. Premium
costs shall be pro -rated hourly for any unpaid leave that is less than a full calendar inonth.
Other Benefits
Benefit accruals, such as vacation and holiday pay benefits, will be suspended at the beginning
of the first full month of unpaid leave and will resume upon your return to active employment.
Section 14.01 Earned Sick and Safe Leave (ESSL)
"Earned Sick and Safe Leave" is paid time off earned at .0462 hours of ES SL per one hour
worked for all employees, with a maximum of 96 hours accrued per calendar year. The hourly
rate of Earned Sick and Safe Leave is the same hourly rate an employee earns from employment
with the city. This specific leave applies to all employees (including temporary and part-time
employees) performing work for at least 80 hours in a year for the city. Employees will accrue
leave prior to working 80 hours in a year but will be unable to use leave until the 80-hour
threshold has been met. Hours earned, used, and available will be reflected on each bi-weekly
paystub.
(a) Earned Sick and Safe Leave Use
The leave may be used as it is accrued in the smallest increment of time tracked by the city's
payroll system (.25 hours) for the following circumstances:
• An employee's own:
o Mental or physical illness, injury or other health condition
o Need for medical diagnosis, care or treatment, of a mental or physical illness
o injury or health condition
o Need for preventative care
o Closure of the employee's place of business due to weather or other public
emergency
o The employee's inability to work or telework because the employee is prohibited
from working by the city due to health concerns related to the potential
transmission of a communicable illness related to a public emergency, or seeking
or awaiting the results of a diagnostic test for, or a medical diagnosis of, a
communicable disease related to a public emergency and the employee has been
exposed to a communicable disease or the city has requested a test or diagnosis.
o Absence due to domestic abuse, sexual assault, or stalking of the employee
provided the absence is to:
• Seek medical attention related to physical or psychological injury or
disability caused by domestic abuse, sexual assault, or stalking
■ Obtain services from a victim services organization
■ Obtain psychological or other counseling
■ Seek relocation or take steps to secure an existing home due to domestic
abuse, sexual assault or stalking
■ Seek legal advice or take legal action, including preparing for or
participating in any civil or criminal legal proceeding related to or
resulting from domestic abuse, sexual assault, or stalking
Care of a family member:
❑ With mental or physical illness, injury or other health condition
a Who needs medical diagnosis, care or treatment of a mental or physical illness,
injury or other health condition
❑ Who needs preventative medical or health care
o Whose school or place of care has been closed due to weather, other public
emergency, or other emergency that requires an unscheduled closure (i.e. care
provider is ill, etc.)
a When it has been determined by health authority or a health care professional that
the presence of the family member of the employee in the community would
jeopardize the health of others because of the exposure of the family member of
the employee to a communicable disease, whether or not the family member has
actually contracted the communicable disease
Absence due to domestic abuse, sexual assault or stalking of the employee's family
member provided the absence is to:
o Seek medical attention related to physical or psychological injury or disability
caused by domestic abuse, sexual assault, or stalking
❑ Obtain services from a victim services organization
o Obtain psychological or other counseling
❑ Seek relocation or take steps to secure an existing home due to domestic abuse,
sexual assault or stalking
a Seek legal advice or take legal action, including preparing for or participating in
any civil or criminal legal proceeding related to or resulting from domestic abuse,
sexual assault, or stalking
Absence due to bereavement of individual deemed important by employee that exceeds
the three (3) provided funeral days in Section 14.02 of this handbook.
(b) For Earned Sick and Safe Leave purposes, family member includes an employee's:
9 Spouse or registered domestic partner
• Child, foster child, adult child, legal ward, child for whom the employee is legal
guardian, or child to whom the employee stands or stood in local parentis
• Sibling, step sibling or foster sibling
• Biological, adoptive or foster parent, stepparent or a person who stood in loco parentis
when the employee was a minor child
• Grandchild, foster grandchild or step grandchild
• Grandparent or step grandparent
• A child of a sibling of the employee
• A sibling of the parent of the employee or
• A child -in-law or sibling -in-law
• Any of the above family members of a spouse or registered domestic partner
■ Any other individual related by blood or whose close association with the employee is the
equivalent of a family relationship
• Up to one individual annually designated by the employee
ESSL shall be granted to all employees, including regular full time, regular part time,
temporary, and seasonal employees. For all employees, ESSL will accrue at a rate of .0462
hours of leave per one hour worked, up to 96 hours accrued per year. Accruals will be
calculated and deposited on the same schedule as the payroll schedule. ESSL will rollover
from year to year, with a maximum bank of 720 hours being allowed.
1 After the accumulation of 720 hours, a payback of one-third of the
amount over 720 hours will be made annually on or about February
1. No further payment will be made on termination of employment.
2 On retirement or upon death before retirement, a payment of one-third
of the amount over 240 hours will be made to a Health Care Savings
Plan (HCSP) created for the employee through MSRS, in accordance
with Resolution 14197 and/or as amended by the City Council.
(c) Advance Notice for use of Earned Sick and Safe Leave
If the need for sick and safe leave is foreseeable, the city requires seven days' advance notice.
However, if the need is unforeseeable, employees must provide notice of the need for Earned
Sick and Safe time as soon as practicable. When an employee uses Earned Sick and Safe time for
more than three consecutive days, the city may require appropriate supporting documentation
(such as medical documentation supporting medical leave, court records or related
documentation to support safety leave). However, if the employee or employee's family member
did not receive services from a health care professional, or if documentation cannot be obtained
from a health care professional in a reasonable time or without added expense, then reasonable
documentation may include a written statement from the employee indicating that the employee
is using, or used, Earned Sick and Safe Leave for a qualifying purpose. The city will not require
an employee to disclose details related to domestic abuse, sexual assault, or stalking or the
details of the employee's or the employee's family member's medical condition. In accordance
with state law, the city will not require an employee using Earned Sick and Safe leave to find a
replacement worker to cover the hours the employee will be absent. All information provided
will be subject to current statutes regarding confidentiality and public/non-public data. In
accordance with statute, employees may request the city destroy or return records under Earned
Sick and Safe Leave that are older than three years prior to the current calendar year.
(d) Retaliation prohibited
The city shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or
discriminate against an employee for asserting Earned Sick and Safe Leave rights, requesting an
Famed Sick and Safe Leave absence, or pursuing remedies. Further, use of Earned Sick and Safe
Leave will not be factored into any attendance point system the city may use. Additionally, it is
unlawful to report or threaten to report a person or a family member's immigration status for
exercising a right under Earned Sick and Safe Leave.
(e) Benefits and return to work protections
During an employee's use of Earned Sick and Safe Leave, an employee will continue to receive
the city's employer insurance contribution as if they were working, and the employee will be
responsible for any share of their insurance premiums.
An employee returning Gom time off using accrued Earned Sick and Safe Leave is entitled to
return to their city employment at the same rate of pay received when their leave began, plus any
automatic pay adjustments that may have occurred during the employee's time off. Seniority
during Earned Sick and Safe Leave absences will continue to accrue as if the employee has been
continually employed.
When there is a separation from employment with the city and the employee is rehired again
within 180 days of separation, previously accrued Earned Sick and Safe Leave that had not been
used will be reinstated. An employee is entitled to use and accrue Earned Sick and Safe Leave at
the commencement of reemployment.
Using or claiming sick leave for a purpose not authorized in this section may he cause for
disciplinary action including transfer, demotion, suspension, or dismissal.
For the purpose of accumulating additional vacation or Earned Sick and Safe Time leave, an
employee using earned vacation or ESSL leave is considered to be working.
Any deviations/exceptions to this policy for any other emergency situation not described above
may be brought to the City Administrator for consideration, with the right of appeal to the City
Council.
Section 14.02 Funeral Leave
Employees will be permitted to use up to three (3) scheduled working days, with pay, as funeral
leave upon the death of an individual deemed important by the employee. This paid leave will
not be deducted from the employee's vacation or sick leave balance.
Should the employee need additional days off, Earned Sick and Safe Leave (ESSL) may be used
as referenced in section 14.01(a) of this handbook.
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution 15646 Updating the City's Ends Statements Document
Agenda Item:
Department; Administration
LICENSE SECTION
Meeting pate: 10/24/2023
Application Complete NIA
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 5
License Contingency NIA
Attachments: Yes 0
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City Staff and the City Council have spent the past couple of months examining and discussing
the Ends Statements ❑ocument. Having had a workskop session going through the document,
revisions were made to update the Ends Statements Document.
Attached for the City Council's consideration is a resolution that will update the Ends Statements
document into a Core Values document. Also included is a clean version of the document along
with a marked -up version to show where changes were made.
Staff is recommending approval of the resolution.
BOARD ACTION REQUES►ED.
Approve/Deny Resolution 15646 Updating the City's Ends Statements Document
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: N❑ 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost,
Total City Cost: Funding Source: NIA
Remaining Cost: $ D.0Q Funding Source: NIA
RESOLUTION NO. 15646
RESOLUTION UPDATING THE CITY'S ENDS STATEMENTS
DOCUMENT
WHEREAS, in 2010, the Hutchinson City Council officially established an "Ends Statements"
document; and
WHEREAS, the Ends Statements document came from the Policy Governance system of
organizational structure; and
WHEREAS, the Ends Statements are essentially a set of goals that designate the results for
which the City exists; and
WHEREAS, the Ends Statements are in place to help guide future city planning and the City
Council and City Staff were to use the Ends Statements in their planning and program
development, and
WHEREAS, the Ends Statements were to be a living document that changed over time; and
WHEREAS, the last revision to the Ends Statements document occurred in 20I4; and
WHEREAS, the City Council and City Staff has spent the past couple of months examining and
discussing the Ends Statements document and have agreed to an update of the Ends Statement
document into a "Core Values" document.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA that the attached Core Values document along with the
updated Mission and Vision Statement are hereby approved by the City Council and shall replace
the previously existing Ends Statements document.
Adopted by the Hutchinson City Council this 24th day of October, 2023.
Gary Forcier, Mayor
Matthew .launich, City Administrator
Ends 01-01-10/Revised 7-24-12/2-11-14/2023 Revision
Global Mission Statement:
The City of Hutchinson exists so that residents, businesses, property owners, and visitors are provided with
quality services and programs that support a safe, healthy, sustainable and business -friendly community with a
small-town atmosphere for a cost of government that is similar to, or less than, comparable out -state Minnesota
eities regional centers.
Vision Statement:
Our vision for the City of Hutchinson is that we will continue to be an involved, progressive and innovative
community that promotes our regional prominence while preserving our hometown character and delivering
quality, cost-effective services.
A. $asii 4mk Core Value Statements
Core Value Focus #1— Public Safety (pe10ee/.f;FerR6perutie s)
Residents and visitors of all ages feel safe and are confident that their property is adequately protected.
1.1 Dependable emergency and follow-up services are delivered in a responsive, effective, cost-efficient
manner.
1.1.1 Responsive and effective emergency services are provided and maintained.
1.1.2 Appropriate planning assures suitable response to local disasters & other emergency situations.
1.1.3 Response to social crimes (drugs, gang activity, domestic violence, etc.) is effective and
proactive.
1.1.4 Prosecution of offenders is reasonably attained.
1.1.5 The public is adequately protected from dangerous animals.
1.1.6 Neighborhoods are provided with support consistent with their unique safety needs.
1.1.7 Vandalism, graffiti, and other property damage are dealt with quickly and effectively.
1.2 Delivery of services its focused on successfully mitigating and preventing unsafe situations and conditions.
1.2.1 Services, codes and regulations provide suitable protection of people and property.
1.2.2 Prevention -based programs and services enhance public safety and minimize severity of actual
events.
1.2.3 Housing and work environments are safe and healthy.
1.2.4 Effective protection programs ensure safety for children and other vulnerable populations.
Core Value Focus #2 — Health and Recreation
City services and programs contribute to a healthy quality of life for residents and visitors.
2.1 Quality public utilities and services are provided and maintained in a safe, cost effective and responsible
manner.
2.1.1 Suitable supply of clean, safe, good tasting water is provided.
2.1.2 Appropriate wastewater services protect health and property.
2.1.3 Citizens are protected from waste, hazardous materials, environmental, and other health risks.
2.1.4 Reasonable protection from disease carrying insects, rodents, and other pests is provided.
2.2 People of all ages use and enjoy a variety of cultural, recreational, educational, and social opportunities.
2.2.1 Various seasonal recreational, cultural and social opportunities enrich lifestyles for all ages, both
indoors and outdoors.
2.2.2 Emphasis on participation maximizes the health benefits to the community.
2.2.3 Hutchinson is recognized as a senior friendly community.
Ends 01-01-10/Revised 7-24-12/2-11-14/2023 Revision
2.2.4 Hutchinson has the amenities, programs and services that attract families to move to the
community.
2.2.5 Hutchinson values its history and the City is a partner in historic preservation efforts.
2.3 Community & City partnerships assist residents' desire for healthy, balanced lives and provide mutual
benefits to each party.
2.3.1 Cooperation with local program providers facilitates availability and quality of programs while
minimizing direct city involvement when appropriate.
2.3.2 City government supports Hutchinson "rp^ ue^l*"^�� Health's and local mental health
provider's efforts to provide and maintain a healthy community.
2.3.3 City government supports local education providers in their efforts to provide and maintain
quality education opportunities.
2.3.4 Partnerships with community organizations, citizens, volunteers and local social service
providers contribute to a healthy and desirable community.
2.4 Hutchinson embraces diversity in residents, cultures, businesses and employees.
Core Value Focus #3 —Transportation and Mobility
Citizens, visitors and commerce move easily and safely throughout the city and region.
3.1 Roadways, pedestrian paths and trails provide safe, efficient mobility within the city.
Pedest-FiaFi paths
2 1 3 T-FaiI.-
3.2 Roadways, pedestrian paths, and trails are maintained to a high level in a cost effective manner.
53.214 oead_voays
� 7 2 T.-.'lam
n
3.3 Regional transportation systems provide safe and timely travel for commuters and commercial users.
3.3.1 Regularly updated local and regional transportation plans are in place and effectively help guide
future planning and development.
3.3.2 Air traffic moves in and out of Hutchinson safely and efficiently.
3.3.3 Local and regional rail line corridors are preserved for continued and/or possible future use.
3.4 Alternative modes of transportation are encouraged and facilitated.
Core Value Focus #4 — Economic Development
A diverse local economy provides economic stability, expanding job growth and employment opportunities,
an average household income meeting or exceeding the state average, and an increasing local tax base.
4.1 City programs and services support businesses in their efforts to be successful.
4.1.1 Local utilities provide quality, highly reliable and competitively priced products and services.
4.1.2 Planning and zoning guides planned growth and assists business and industrial expansion.
4.1.3 Effective support programs are in place to assist new and existing businesses succeed and grow.
4.1.4 Adequate property and infrastructure is available for industrial and commercial growth.
4.1.5 Quality, affordable housing is available for the local workforce.
4.1.6 On -going partnerships are established with area colleges and universities that assist with local
economic development.
Ends 01-01-10/Revised 7-24-12/2-11-14/2023 Revision
4.1.7 Effective support programs are in place to assist in the diversification of businesses types
throughout the community.
4.1.8 A quality supply of childcare is available to assist local employers in the recruitment and
retention of employees and to ensure continued economic growth and prosperity.
4.2 Clean industrial, engineering science technology and "green" jobs are economic development priorities.
4.3 Downtown Hutchinson is a vibrant and vital part of the community.
4.4 Hutchinson supports existing City enterprises and the development of new enterprises that provide
economic benefit to the city, limit taxes, and reduces dependence on state aid.
4.5 Public art is recognized and supported for its community and economic benefits.
4.6 Industrial and commercial building vacancies are minimal and short-lived.
Core Value Focus #5 — The Environment
Residents and visitors enjoy a clean, environmentally healthy, beautiful city.
5.1 Sustainable, environmentally friendly practices are embraced and utilized whenever possible.
5.1.1 The watershed and the environment are adequately protected.
5.1.2 Air quality is adequately protected.
5.1.3 Resources are conserved in a manner that provides environmental and economic benefit.
5.1.4 City-wide recycling & composting programs reduce material going to local landfills and provide
economic benefits to the community.
5.1.5 Use of alternative fuels and renewable energy is utilized where feasible and a reasonable
payback period is provided_
5.1.6 A well -maintained urban forest provides environmental benefits and contributes to community
aesthetics.
5.1.7 Green spaces are maintained in an attractive, cost effective manner.
5.2 Appropriate planning and processes are in place to effectively manage city growth.
5.2.1 Community growth is managed in a controlled and efficient manner.
5.2.2 Reasonable maintenance and appearance of public and private property is assured through
planning, codes and regulations.
5.3 The Crow River and its corridor are protected, maintained, and enhanced for public and private use.
5.4 Parks and a variety of park amenities are available throughout the community to assure adequate citizen
accessibility, utilization, and year-round enjoyment.
Core Value Focus #6 — Providing for Good Government
Citizens believe that the City is progressive and innovative, delivering quality services at a reasonable price
and that visionary planning for the future is taking place.
6.1 Effective long range planning with community participation is actively done and followed.
6.1.1 Community members and stakeholders feel they are engaged and can be part of the process.
6.1.2 Community members and stakeholders see a connection between basis the City's strategic plan
and 'eRo teFM ePA6 core values.
Ends 01-01-10/Revised 7-24-12/2-11-14/2023 Revision
6.2 Performance reporting is in place that is tied to council goals and ems core value statements. This includes
appropriate measurements, key indicators, and trends compared to targets and benchmarks that are shared
with the community.
6.3 City enterprises are recognized as running efficiently and providing optimal benefit to residents.
6.4 Citizens recognize that effective partnerships and positive relationships with private and other public
entities are in place and provide mutual benefit.
6.5 Citizens believe that elected officials and city employees set examples of good conduct, ethics and integrity.
6.6 Citizens recognize that the City is working effectively with volunteers for the betterment of the community.
6.7 The City of Hutchinson will be active in advocating for and in the promotion of regional and statewide issues
that benefit the city.
6.8 The City of Hutchinson will attract and retain quality employees.
6.8.1 Compensation and benefits will be competitive and fiscally responsible
6.8.2 Internal and external equity will be recognized
6.8.3 Workplaces will be safe and respectful
Core Value Focus #7 — Housing
The City will advocate for safe and affordable housing, and encourage collaboration with other agencies and
the private sector to meet community housing needs.
7.1 The city of Hutchinson, along with the Hutchinson Housing & Redevelopment Authority, will encourage
programs and projects that will provide a comprehensive approach to addressing housing availability and
affordability so that all can have a safe, secure place to call home.
7.1.1 Support rehabilitation of owner -occupied housing stock and rental housing to preserve housing
stock, promote energy conservation improvements and improve neighborhoods.
7.1.2 Support multifamily housing development to meet the needs of Hutchinson.
7.1.3 Support homeownership needs of Hutchinson.
7.1.4 Support the workforce housing needs of Hutchinson.
7.1.5 Support housing of all types and for all ages
7.2 Explore the availability of housing programs and projects that will address identified housing needs of
Hutchinson.
Residents and visitors enjoy a
clean, environmentally healthy,
beautiful city.
Citizens believe that the City is
progressive and innovative,
delivering quality services at a
reasonable price and that
visionary planning for the
future taking place.
Residents and visitors of all ages
feel safe and are confident that
their property is adequately
protected.
The City of Hutchinson exists so that
residents, businesses, property
owners and visitors are provided with
City services and programs
contribute to a healthy quality
of life for residents and
visitors.
quality services and programs that
support a safe, healthy, sustainable Citizens, visitors and
commerce move easily and
and business -friendly Community safely throughout the city
with a small town atmosphere for a and region.
cost of government similar to, or less
than, comparable out -state
Minnesota cities.
A diverse local economy
provides expanding job growth and
employment opportunities, an
average household income meeting
or exceeding the state average, and
an increasing local tax base.
HUTCHINSON
A CITY ON PURPOSE.
CORE VALUES
2023 Version
Mission Statement:
The City of Hutchinson exists so that residents, businesses, property owners, and visitors are provided with
quality services and programs that support a safe, healthy, sustainable and business -friendly community with a
small-town atmosphere for a cost of government that is similar to, or less than, comparable out -state Minnesota
regional centers.
Vision Statement:
Our vision for the City of Hutchinson is that we will continue to be an involved, progressive and innovative
community that promotes our regional prominence while preserving our hometown character and delivering
quality, cost-effective services.
A. Core Value Statements:
Core Value Focus #1— Public Safety
Residents and visitors of all ages feel safe and are confident that their property is adequately protected.
1.1 Dependable emergency and follow-up services are delivered in a responsive, effective, cost-efficient
manner.
1.1.1 Responsive and effective emergency services are provided and maintained.
1.1.2 Appropriate planning assures suitable response to local disasters & other emergency situations.
1.1.3 Response to social crimes (drugs, gang activity, domestic violence, etc.) is effective and
proactive.
1.1.4 Prosecution of offenders is reasonably attained.
1.1.5 The public is adequately protected from dangerous animals.
1.1.6 Neighborhoods are provided with support consistent with their unique safety needs.
1.1.7 Vandalism, graffiti, and other property damage are dealt with quickly and effectively.
1.2 Delivery of services is focused on successfully mitigating and preventing unsafe situations and conditions.
1.2.1 Services, codes and regulations provide suitable protection of people and property.
1.2.2 Prevention -based programs and services enhance public safety and minimize severity of actual
events.
1.2.3 Housing and work environments are safe and healthy.
1.2.4 Effective protection programs ensure safety for children and other vulnerable populations.
Core Value Focus #2 — Health and Recreation
City services and programs contribute to a healthy quality of life for residents and visitors.
2.1 Quality public utilities and services are provided and maintained in a safe, cost effective and responsible
manner.
2.1.1 Suitable supply of clean, safe, good tasting water is provided.
2.1.2 Appropriate wastewater services protect health and property.
2.1.3 Citizens are protected from waste, hazardous materials, environmental, and other health risks.
2.1.4 Reasonable protection from disease carrying insects, rodents, and other pests is provided.
2.2 People of all ages use and enjoy a variety of cultural, recreational, educational, and social opportunities.
2.2.1 Various seasonal recreational, cultural and social opportunities enrich lifestyles for a I I ages, both
indoors and outdoors.
2.2.2 Emphasis on participation maximizes the health benefits to the community.
2.2.3 Hutchinson is recognized as a senior friendly community.
2.2.4 Hutchinson has the amenities, programs and services that attract families to move to the
community.
2.2.5 Hutchinson values its history and the City is a partner in historic preservation efforts.
2.3 Community & City partnerships assist residents' desire for healthy, balanced lives and provide mutual
benefits to each party.
2.3.1 Cooperation with local program providers facilitates availability and quality of programs while
minimizing direct city involvement when appropriate.
2.3.2 City government supports Hutchinson Health's and local mental health provider's efforts to
provide and maintain a healthy community.
2.3.3 City government supports local education providers in their efforts to provide and maintain
quality education opportunities.
2.3.4 Partnerships with community organizations, citizens, volunteers and local social service
providers contribute to a healthy and desirable community.
2.4 Hutchinson embraces diversity in residents, cultures, businesses and employees.
Core Value Focus #3 — Transportation and Mobility
Citizens, visitors and commerce move easily and safely throughout the city and region.
3.1 Roadways, pedestrian paths and trails provide safe, efficient mobility within the city.
3.2 Roadways, pedestrian paths, and trails are maintained to a high level in a cost-effective manner.
3.3 Regional transportation systems provide safe and timely travel for commuters and commercial users.
3.3.1 Regularly updated local and regional transportation plans are in place and effectively help guide
future planning and development.
3.3.2 Air traffic moves in and out of Hutchinson safely and efficiently.
3.3.3 Local and regional rail line corridors are preserved for continued and/or possible future use.
3.4 Alternative modes of transportation are encouraged and facilitated.
Care Value Focus #4 — Economic Development
A diverse local economy provides economic stability, expanding job growth and employment opportunities,
an average household income meeting or exceeding the state average, and an increasing local tax base.
4.1 City programs and services support businesses in their efforts to be successful.
4.1.1 Local utilities provide quality, highly reliable and competitively priced products and services.
4.1.2 Planning and zoning guides planned growth and assists business and industrial expansion.
4.1.3 Effective support programs are in place to assist new and existing businesses succeed and grow.
4.1.4 Adequate property and infrastructure is available for industrial and commercial growth.
4.1.5 Quality, affordable housing is available for the local workforce.
4.1.6 On -going partnerships are established with area colleges and universities that assist with local
economic development..
4.1.7 Effective support programs are in place to assist in the diversification of businesses types
throughout the community.
4.1.8 A quality supply of childcare is available to assist local employers in the recruitment and
retention of employees and to ensure continued economic growth and prosperity.
4.2 Clean industrial, engineering/science technology and "green" jobs are economic development priorities.
4.3 Downtown Hutchinson is a vibrant and vital part of the community.
4.4 Hutchinson supports existing City enterprises and the development of new enterprises that provide
economic benefit to the city, limit taxes, and reduces dependence on state aid.
4.5 Public art is recognized and supported for its community and economic benefits.
4.6 Industrial and commercial building vacancies are minimal and short-lived.
Core Value Focus #5 —The Environment
Residents and visitors enjoy a clean, environmentally healthy, beautiful city.
5.1 Sustainable, environmentally friendly practices are embraced and utilized whenever possible.
5.1.1 The watershed and the environment are adequately protected.
5.1.2 Air quality is adequately protected.
5.1.3 Resources are conserved in a manner that provides environmental and economic benefit.
5.1.4 City-wide recycling & composting programs reduce material going to local landfills and provide
economic benefits to the community.
5.1.5 Use of alternative fuels and renewable energy is utilized where feasible and a reasonable
payback period is provided.
5.1.6 A well -maintained urban forest provides environmental benefits and contributes to community
aesthetics.
5.1.7 Green spaces are maintained in an attractive, cost effective manner.
5.2 Appropriate planning and processes are in place to effectively manage city growth.
5.2.1 Community growth is managed in a controlled and efficient manner.
5.2.2 Reasonable maintenance and appearance of public and private property is assured through
planning, codes and regulations.
5.3 The Crow River and its corridor are protected, maintained, and enhanced for public and private use.
5.4 Parks and a variety of park amenities are available throughout the community to assure adequate citizen
accessibility, utilization, and year-round enjoyment.
Core Value Focus #6 — Providing for Good Government
Citizens believe that the City is progressive and innovative, delivering quality services at a reasonable price
and that visionary planning for the future is taking place.
6.1 Effective long range planning with community participation is actively done and followed.
6.1.1 Community members and stakeholders feel they are engaged and can be part of the process.
6.1.2 Community members and stakeholders see a connection between the City's strategic plan and
core values.
6.2 Performance reporting is in place that is tied to council goals and core value statements. This includes
appropriate measurements, key indicators, and trends compared to targets and benchmarks that are shared
with the community.
6.3 City enterprises are recognized as running efficiently and providing optimal benefit to residents.
6.4 Citizens recognize that effective partnerships and positive relationships with private and other public
entities are in place and provide mutual benefit.
6.4 Citizens believe that elected officials and city employees set examples of good conduct, ethics and integrity.
6.5 Citizens recognize that the City is working effectively with volunteers for the betterment of the community.
6.6 The City of Hutchinson will be active in advocating for and in the promotion of regional and statewide issues
that benefit the city.
6.7 The City of Hutchinson will attract and retain quality employees.
6.7.1 Compensation and benefits will be competitive and fiscally responsible
6.7.2 Internal and external equity will be recognized
6.7.3 Workplaces will be safe and respectful
Care Value Focus #7 — Housing
The City will advocate for safe and affordable housing, and encourage collaboration with other agencies and
the private sector to meet community housing needs.
7.1 The city of Hutchinson, along with the Hutchinson Housing & Redevelopment Authority, will encourage
programs and projects that will provide a comprehensive approach to addressing housing availability and
affordability so that ali can have a safe, secure place to call home.
7.1.1 Support rehabilitation of owner -occupied housing stock and rental housing to preserve housing
stock, promote energy conservation improvements and improve neighborhoods.
7.1.2 Support multifamily housing development to meet the needs of Hutchinson.
7.1.3 Support homeownership needs of Hutchinson.
7.1.4 Support the workforce housing needs of Hutchinson.
7.1.5 Support housing of all types and for all ages
7.2 Explore the availability of housing programs and projects that will address identified housing needs of
Hutchinson.
Care Values
Residents and visitors of all ages
feel safe and are confident that
their property is adequately
protected.
Residents and visitors enjoy a
clean, environmentally healthy,
beautiful city.
The City of Hutchinson exists so that
residents, businesses, property
owners and visitors are provided with
quality services and programs that
Citizens believe that the City is
support a safe, healthy, sustainable
progressive and innovative,
and business -friendly community
4
delivering quality services at a
with a small town atmosphere for a
reasonable price and that
cost of government similar to, or less
visionary planning for the
than, comparable out -state
future taking place. ,
Minnesota cities.
The City will advocate for safe,
affordable housing and encourage
collaboration with the other
agencies and the private sector to
meet community housing needs.
City services and programs
contribute to a healthy quality
of life for residents and
visitors.
Citizens, visitors and
commerce move easily and
safely throughout the city
and region.
A diverse local economy
provides expanding job growth and
employment opportunities, an
average household income meeting
or exceeding the state average, and
an increasing local tax base.
111 Hassan Street SE
HRA Hutchinson, MN 55350
Website: www.hutchinsonhra.com
HUTCHINSON HOUSING AND (320) 234-4251 (320) 234-4240 fax
REDEVELOPMENT AUTHOR17r
Hutchinson HRA Regular Board ':Meeting
September 19, 2023
Afinutes
CALL TO ORDER Chair Renee Lynn Johnson Kotlarz called the meeting to order.
Members Present: Renee Lynn Johnson KotIarz, Gary Forcier, Robin Kashuba. Dan Masog and
Peggy Godina. Staff Present: Judy Flemming, and JJ Morgan.
a. Gary Forcier moved to approve the agenda as presented. Robin Kashuba seconded. The motion
carried unanimously.
b. Chair Renee Lynn Johnson Kotlarz officially welcomed new Board Members Dan Masog and
Peggy Godina.
2. PUBLIC COMMENTS
No citizens addressed the HHRA Board of Commissioners.
3. MINUTES OF THE REGULAR BOARD MEETING ON AUGUST 15, 2023
a. Gary Forcier moved to approve the minutes of the August 15, 2023 regular board meeting as
presented. Robin Kashuba seconded. The motion carried unanimously.
4. FINANCIAL REPORTS
Gary Forcier moved to approve the following:
a. City Center General Fund payments of $ 11,475.00 for checks 9354 to 9360.
b. City Center August 31, 2023 Financial Statements
c. Park Towers Operating Account
1) Payments of $22,528.86 for checks 16137 to 16153; and
2) EFT payment on 9/8/2023 for the $211.44 Visa Bill.
Robin Kashuba seconded. The motion carried unanimously.
a. Park Towers September Newsletter was presented.
b. Judy Flemming reviewed the Park Towers Vacancy Report with the Board.
c. Operation Update:
1) Gary Forcier moved to approve adding additional units to the Park Towers electrical panel
replacements project. Robin Kashuba seconded. The motion carried unanimously.
2) Effective August 21, 2023 RAD Supplement, Zero -HAP Residents. Judy Flemming updated
the Board on the program changes.
3) FYI, there will be a full HUD MOR in October/November.
6. UPDATE ON HOUSE MOVE PROJECT
a. Public Hearing on CUP for the house move project is going to take place on September 190'.
7. COMMUNICATIONS
a. The City will be receiving Statewide Affordable Housing Aid. The Board discussed some ideas
and will bring any ideas for other projects to next month's board meeting.
Awmoo�i
HRA
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
Ill Hassan Street 5E
Hutchinson, MN 55350
Website: www.hutchinsonhra.com
(320) 234-4251 (320) 234-4240 Fax
b. FYI: July Hutchinson Housing Market Update.
c. Due to HUD changes, Park Towers will be updating a number of policies along with
implementing some new polices.
d. Judy Flemming informed the Board that the Health Insurance cost is 25% more than when the
Board approved the 2024 City Center Budget back in June. After a discussion, the Board felt
that the approved 2024 City Center Budget did not need to be adjusted.
8. ADJOURNMENT
a. Robin Kashuba moved to adjourn and Peggy Godina seconded. The motion carried unanimously.
There being no other business, Chair Renee Lynn Johnson Kotlar7 declared the meeting
adjourned.
Recorded by Judy Flemming, HRA Executive Director
Gary Forci6r, Secretary/Treasurer
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, September 19, 2023
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
The September 19th, 2023 Planning Commission meeting was called to order by Chairman
Lofdahl at 5:30 p.m. Members in bold were present Chairman Lofdahl, Vice Chairman
Hacker, Commissioner Fahey, Commissioner Garberg, Commissioner Wirt,
Commissioner Sebesta, and Commissioner Janssen. Also present were Dan Jochum,
City Planner, Mike Stifter, City Public Works Director, John Paulson, City
Environmental Specialist, Marc Sebora, City Attorney, Andrea Schwartz, City of
Hutchinson Planning and Building Specialist.
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A_ CONSIDERATION OF MINUTES DATED August 15, 2023_
Motion by Commissioner Wirt to approve August 15, 2023 meeting minutes.
Second by Commissioner Garberg. Motion approved.
4. PUBLIC HEARING
A. CONSIDERATION OF A CONDITIONAL USE PERMIT TO MOVE A
SINGLE-FAMILY DWELLING FROM 135 1ST AVE NW TO 1931 ISLAND
VIEW CIR SW.
Dan Jochum, City Planner addressed the Commission and gave a brief overview
of the project. Mr. Jochum then covered the staff report.
Commissioner Garberg asked about covenants. Does the home meet these? Mr.
Jochum noted that the City does not observe neighborhood covenants. Mr. Sebora
noted this is something the neighborhood association would be enforcing.
Chairman Lofdahl noted this is a CUP and cannot be rejected but can have
conditions set upon it.
Brenda Tschimperle, 1130 Prairie View Dr SW, asked why they are choosing this
lot? It was noted the HRA owns other lots in this area.. Brenda has concerns about
this house having to be brought up to code.
Minutes
Hutchinson Planning Commission
September 19, 2023
Page 2
Chris Vaux, 1863 Island View Cir SW, asked if there has been any evaluations
done about property value on this home. There are concerns of this house moving
in and not being built new. Worried about is looking out of place.
Kevin Hierlmaier, 1915 Island View Cir SW, is concerned about the value of 111s
property_ The house seems small and does not fit in_
Dean Trudeau, 1839 Island View Cir SW, asked if there are multiple evacuation
points on the home? Chairman Lofdahl said there should be a primary exit and a
garage exit. Disappointed that the front door is facing his property.
Larry Tarr, 1836 Island View Cir SW, is concerned about the value and size of the
home.
Motion by Commissioner Hacker, second by Commissioner Wirt to close the
hearing at 6:01 p.m.
Motion by Commissioner Hacker to approve the Conditional Use Permit with 4
staff recommendations. Second by Commissioner Lofdahl. Item will be on City
Council consent agenda on 09/26/2023.
B. CONSIDERATION OF A CONDITIONAL USE PERMIT TO MOVE A
SINGLE-FAMILY DWELLING TO 505 CALIFORNIA ST NW.
Dan Jochum, City Planner addressed the Commission and gave a brief overview of
the project. Mr. Jochum then covered the staff report.
Commissioner Garberg asked if the driveway is too close to the corner, is there a
code for that. Mr. Jochum noted this is not a corner lot, there is an outlot next to it
that is 10 feet wide.
Darlene Johnson, 1070 7'h Ave asked it there will be a basement. There is a water
issue on this lot. She asked it this will be a rental home. It was noted that this is a
Habitat home and they are typically an owner -occupied home. Driveway will be
facing California St. She believes this home looks rather old and is concerned about
that. Will this devalue the homes in the area. Mr. Jochum noted that this lot for
the application is part of a different plat than the area her home is in. Darlene also
asked if there a timeline on this project? Mr. Jochum noted the Conditional Use
Permit will be good for one year.
Commissioner Garberg asked if the garage is being moved with the home or if a
new garage will be built.
Bailey Schlueter, 739 Juul Rd SW, Crow River Habitat for Humanity Executive
Director, answered questions for the public. The plan is for a basement under the
home and a new garage will be built. The hope is to build the foundation and move
the home in this year but the weather will dictate that.
Minutes
Hutchinson Planning Commission
September 19, 2023
Page 3
Motion by Commissioner Wirt, second by Commissioner Garberg to close the
hearing at 6:21 p.m.
Motion by Commissioner Garberg to approve the Conditional Use Permit with 5
staff recommendations. Second by Commissioner Wirt. Item will be on City
Council consent agenda on 0912612023_
C. CONSIDERATION OF A VACATION OF EASEMENTS AT 125 MICHIGAN
ST SE, 509 HILLTOP DR NE AND 515 HILLTOP DR NE.
Dan Jochum, City Planner addressed the Commission and gave a brief overview
of the project. Mr. Jochum then covered the staff report.
Motion by Commissioner Hacker, second by Commissioner Garberg to close the
hearing at 6:24 p.m.
Motion by Commissioner Hacker to approve the Vacation of Easements. Second
by Commissioner Lofdahl. Item will be on City Council consent agenda on
09/26/2023.
D. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A USED CAR
SALES LOT IN AN IIC ZONING DISTRICT LOCATED AT 845 HWY 7 W_
Dan Jochum, City Planner addressed the Commission and gave a brief overview
of the project. Mr. Jochum then covered the staff report.
Commissioner Garberg asked about the building to the east behind 845 Hwy 7 W,
Mr. Jochum noted this building has easement access through 845 Hwy 7 W.
Motion by Commissioner Garberg, second by Commissioner Wirt to close the
hearing at 6:30 p.m.
Motion by Commissioner Garberg to approve the Conditional Use Permit with 3
staff recommendations. Second by Commissioner Lofdahl. Item will be on City
Council consent agenda on 09/26/2023.
5. NEW BUSINESS
A. NONE
6. UNFINISHED BUSINESS
7. COMMUNICATION FROM STAFF
A. UPCOMING MEETINGS —We will have 3 applications for next month.
Minutes
Hutchinson Planning Commission
September 19, 2023
Page 4
B. GROWTH PLAN — Will be on the agenda for City Council next week
C. DOWNTOWN PLAN UPDATE — Also on the agenda for City Council next week
8. ADJOURNMENT
Motion was made by Commissioner Garberg to adjourn the meeting, second by
Commissioner Hacker. Meeting was adjourned at 6:32 p.m.
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PORPOSE.
September 2023 Financial and Investment Reports
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 10/24/2023
Application Complete NIA
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff M
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the September Financial Reports for the general fund and
enterprise funds. Also attached is the September Investment Report.
Feel free to contact me with any questions_ Thank you_
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Govern;
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2023
2023
2022
2023 ACTUAL$
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
SEPTEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
General Fund
Taxes
-
3,141.066
5,846,751
2,705,685
53.7
2,961,833
5,617,556
52.7
Other Taxes
5,347
177,720
330,000
152,280
53.9
187,442
320,000
58.6
Licenses & Permits
17,096
282,654
442,100
159,446
53.9
418,687
443,600
94.4
Intergovernmental Revenue
441,469
1,887,624
1,793,941
(93,683)
1052
1,780,869
1,744,821
102.1
Charges for Services
120.083
1,882,556
2.872,308
989.752
65.5
1,855,319
2,816,325
65.9
Miscellaneous Revenues
24,214
339.978
289,800
(50,178)
117.3
216,93D
256,500
84.6
Transfers -In
-
1.428,402
2.724,536
1.296,134
52.4
1,400,394
2,710,191
51.7
Fines & Forfeitures
3,477
37,222
55.000
17,778
67.7
36,712
55,000
66.7
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
611,688
9,177,223
14,354,436
6,177,213
63.9
8,858,187
13,963,993
63.4
Wages & Benefits
698,576
6,881,558
9,67202
2,791,o44
71.1
6,771,821
9.443,650
71.7
Supplies
56.713
765.153
986.823
221,670
77.5
672,691
934,515
72.0
Services & Charges
215,346
2,017.672
2,827,889
810,217
71.3
1,978,258
2,756,429
71.8
Miscellaneous Expenses
22,314
243,062
373,500
130,438
65.1
242,839
714,086
34.0
Transfers -Out
-
56,811
488,622
431,811
11.6
55,157
110,313
50.0
Capital Outlay
-
24,718
5,000
(19,718)
494.4
9,604
5,000
192.1
TOTAL EXPENDITURES
992,949
9,988,974
14,354,436
4,366,462
69.6
9,730,370
13,963,993
69.7
NET REVENUE
(381,261)
(811,751)
-
811,761
(872,t83)
-
Comments
Licenses & Permits
Building permit revenue has slowed
in 2023, dawn $137,619
compared
to last year at this time.
Miscellaneous Revenues
Interest Earnings is
$124,144 higher this year due to
the increased rates of return on new investments purchased since last fall.
The rapid increase
in the federal lending rate since last summer is the driver behind
the higher returns.
Supplies
Several line items within the Supplies category are trending
higher likely
due to inflationary increases to
costs. This includes
Small
Tools & Equipment,
Equipment Parts and Street Maintenance
Materials.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2023
2023 ACTUALS
SEPTEMBER YTD
General Fund Expense by Department
2023 2022
2023 AVAILABLE % BDGT 2022 YTD 2022 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
2,864
26.786
50,087
23,301
53.5
27,798
50,077
55.5
City Administrator
36,611
338.650
486,246
147596
69.6
393,272
482,617
81.5
Elections
-
-
-
-
-
13.668
18,700
73.1
Finance Department
26,037
301.077
406.320
105,243
74.1
294.031
404,170
72.7
Motor Vehicle
23,167
223.926
299,947
75,021
74.7
213,53D
296,160
72.1
Assessing
-
61,478
61A78
-
-
61,205
-
Legal
20.961
212.134
325,697
113.563
65.1
217,396
328,734
66.1
Planning
13,537
120,183
17C,925
50,742
70.3
116,781
170,514
68.5
Information Services
50,127
436,145
584,601
148,456
74.6
410,179
598,135
68.6
City Hall Building
16,359
138.979
201,625
62,646
68.9
131,948
193,849
68.1
Police Department
287,610
2,741.384
3,711,079
969,695
73.9
2,569,342
3.497,529
73.5
Hospital Security
26,865
248,618
373,964
125,346
66.5
242,077
361,679
66.9
Emergency Management
117
10,713
16,980
6,267
63.1
10.535
16,980
62.0
Safety Committee
305
12.117
12.000
(117)
101.0
9,840
11,370
86.5
Fire Department
27,288
301.842
410.444
108,602
73.5
255,817
411,094
62.2
Protective Inspections
27.090
245,510
359,241
113,731
68.3
234,246
334,179
70.1
Engineering
32,985
308,648
505,473
196,825
61.1
324,763
441,310
73.6
Streets &Alleys
106,575
1,220,264
1,677,692
457,428
72.7
1,136,370
1,630,466
69.7
ParklRecreation Administration
23,255
193,522
263,811
70.289
73.4
189,759
249,716
76.0
Recreation
17.279
166,011
232,197
66,186
71.5
162,027
278,533
58.2
Senior Citi ze n Center
5,636
55,103
94,861
29,758
64.9
62,127
96,796
642
Civic Arena
18,638
260,154
407,734
147,580
63.8
237,226
411,332
57.7
Park Department
86,442
854,298
1,145,736
291,438
74.6
802,413
1,072,754
74.8
Recreation Building
17,333
186,572
281,230
94,658
66.3
172,344
265,600
64.9
Events Center
10.058
103.256
171,156
67,900
60.3
202,101
261,357
77.3
Evergreen Building
2.866
22.571
34,880
12,309
64.7
24,778
31,375
79.0
Library
3,041
174,842
244,216
69,374
71.6
167,541
230,492
72.7
Waterpark
14,988
410,597
457,647
47,050
89.7
455,965
396,659
115.0
Cemetery
13,605
111,801
151,085
39,284
74.0
111,622
145,838
76.5
Airport
6,252
112,654
143,905
31,251
78.3
97,696
145,123
67.3
Unallocated General Expense
75,160
450.618
1,082,179
631,561
41.6
443.178
1,069.650
41.4
TOTAL EXPENDITURES
992,949
9,988,974
14,364,436
4,365,462
69.6
9,730,370
13,963,993
69.7
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2023
2023
2022
2023 ACTUAL$
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
SEPTEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Liquor Fund
Sales
619,784
5,496.054
7,281,000
1,784,946
75.5
5,279,061
7,424,000
71.1
Miscellaneous Revenues
-
2,098
1C,500
8,402
20.0
4,190
3,000
139.7
TOTAL REVENUES
619,784
5,498,152
7,291,500
1,793,348
75.4
5,283,251
7,427,000
71A
Cost of Sales
465,499
4,189,043
5,504,000
1.314,957
76.1
3,994,79D
5.666,000
7D.5
Wages & Benefits
67,138
629,559
904,864
275,305
69.6
590.481
812,108
72.7
Supplies
2,686
19,441
25,500
6,059
76.2
16,505
21,100
78.2
Services & Charges
20,755
203,049
298,750
95,701
68.0
228,380
285,550
80.0
Miscellaneous Expenses
-
5,945
6,700
755
88.7
5,905
6,700
88.1
Transfers -Out
-
550,000
550,000
-
-
550,000
-
CapitalOutlay
8,204
15,000
6,796
54.7
42,429
15,000
282.9
Depreciation Expense
-
-
61,000
61,000
-
-
70,700
-
TOTAL EXPENDITURES
556,079
5,055,240
7,365,814
2,310,574
68.6
4,878,489
7,427,158
65.7
NET REVENUE
63,706
442,912
(74.314)
(517,226)
404,761
(158)
Year to Date Safes
September Sales
Comments
2023
2D22
Change
2023
2022
Change
Liquor Sales Revenue: Liquor
2.041.461
1,899,779
7.5°%
229,117
215,711
6.2%
Seer
2.618,678
2,587,897
1.2%
294.068
302,238
-2.7%
Wine
672,299
655,532
2.6%
74,029
69,722
62%
THC Products
12,546
-
100.0%
5,855
-
100.0%
Other
151,071
135.853
112%
16,716
14,873
12.4%
Total Sales
5,496,054
5,279,061
4.1 %
619,784
602,544
2.9%
Gross Profit
$1,307,011
$1,284,271
$154,285
$140,958
Gross Margin on Sales
23.8%
24.3%
-0.5%
24.91/a
23.4%
1.5%
Customer Count
178,771
177,621
0.6%
20.206
20,527
-1.6%
Average Sale per Customer
$30.74
S29.72
3.4%
$30.67
$29.35
4.5%
Labor to Sales Ratio
11.5%
112%
0.3%
10.8°%
10.7❑/0
0.1%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2023
2023
2022
2023 ACTUAL$
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
SEPTEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Water Fund
Sales
247,102
1,268,185
1,840,000
571,815
68.9
1,429,391
1,715,000
83.3
Sales - Other
86,091
771,403
614,000
(157,403)
125.6
441,92D
549,950
80.4
Local Sales Tax
59,087
654,457
1,012,000
327,543
67.6
608,665
812,000
75.0
Charges for Services
4,508
71,276
71,685
409
99.4
64,641
71,685
913.2
Miscellaneous Revenues
12,482
107,959
44,500
(63,459)
242.6
35,243
42,000
83.9
TOTAL REVENUES
439,270
2,903,279
3,582,185
678,906
81.0
2,579,860
3,190,635
80.9
Wages & Benefits
43,470
425,522
579,848
154.326
73A
413.454
579,241
71.4
Supplies
20,506
201,144
185,800
(15,344)
108.3
153.407
168,150
91.2
Services & Charges
43,046
330,205
561,885
231,680
58.8
320,305
507,750
63.1
Miscellaneous Expenses
365
9.375
13,500
4,125
69A
693
13,500
5.1
Transfers -Out
-
-
70,000
70,000
-
-
70,000
-
CapitalOutlay
154
170,361
902.876
732,515
18.9
253,974
998,450
25.4
Depreciation Expense
-
-
1,090,000
1,090,000
-
-
1,132,000
-
Debt Service
1,319,984
1.371.173
51.189
96.3
1,401,027
1,465,433
95.6
TOTAL EXPENDITURES 107,541 2,456,591 4,775,082 2,318,491 51.4 2,542,859 4,934,524 51.5
NET of REVENUES & EXPENDITURES 331,730 446,688 (1,192,897) (1,639,586) 37,001 (1,743,889)
Year to Date Water Sales
Comments
2023
2022
Change
Water Sales Revenue: Residential
814,205
955,883
-14.8%
Commercial
245,212
280,534
-12.6%
Industrial
208,768
192,975
8.2%
Water Sales
1,268,185
1,429,391
-11.3°%
Base Charge
588,988
333,383
76.79'6
Water Connection Charge
45,500
44,765
1.6%
Other
136,914
63,772
114.7%
Other Sales
771,403
441,920
74.6%
The new rate structure shifts more collection of the facility's fixed costs through the Base Charge as opposed to the usage charge.
This is evident with the drop in usage revenue for Residential and Commercial with the corresponding increase to the Base
Charge. The goal was a revenue neutral impact with the new rate structure.
Supplies Expense This expense category is higher than normal due to the high number of meters purchased to measure lawn irrigation water usage.
With the new rate structure, this usage is billed the sewer charge unless measured with a deduct meter. This expense is offset by
corresponding revenue for meter sales.
Wastewater Fund
Sales
Sales - Other
Local Sales Tax
Licenses & Permits
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2023
2023 ACTUALS
SEPTEMBER YTD
2023 2022
2023 AVAILABLE % BDGT 2022 YTD 2022 °% BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
373,831
2,319.599
2,750,000
430,4011
84.3
2,202,892
2,755,000
80.0
84,372
760,351
549,000
(211,351)
138.5
353,631
559,300
63.2
70,255
548,799
810,000
261,201
67.5
608,665
812,000
75.0
-
5,800
6,000
200
96.7
6,000
6,500
92.3
-
2,130
7,500
5,370
28A
8,985
7,500
119.8
20,876
174.835
93,500
(81,335)
187.0
59,985
90,000
66.6
549,334
3,811,513
4,216,000
404,487
90.4
3,240,158
4,230,300
76.6
54,706
562,779
810,235
250,456
69.2
562,097
776,934
72.3
13,895
162,231
279,200
116,969
58.1
196,236
246,500
79.6
87.343
544,416
855,920
311,504
63.6
443,958
769,000
57.7
100
24.275
36,000
11,725
67.4
24,455
40,000
61.1
-
-
80.000
80,000
-
-
80,000
-
286
673.973
1,638,085
964,112
41.1
2,541,729
984,400
258.2
-
-
1,136,000
1,136,000
-
-
1,182,000
-
1A65,491
1,557,895
92,404
94.1
1,427,776
1,526,311
93.5
TOTAL EXPENDITURES 156,329 3,433,164 6,396,335 2,963,171 53.7 5,196,252 52605,145 92.7
NET of REVENUES & EXPENDITURES 393,004 378.349 (2,180.335) (2,558,684) (1,956,094) (1,374,845)
Comments
Wastewater Sales Revenue -
Residential
Commercial
Industrial - Flow
Industrial - Violation Surcharges
Sewer Sales
Year to Date Sewer Sales
2023
2022
Change
1,350,784
1,203,385
12.2%
421,203
309,775
36.0%
31a,353
356,344
-10.7°%
229.259
333.389
-31.2%
2,319,599 2,2D2,892 6.3%
Base Charge 631,796 287,769 119.5°%
Sewer Connection Charge 57,500 51,310 12.1°%
Other 71,055 14552 388.3°%
Other Sales 760,351 353,631 115.0%
The new rate structure shifts more collection of the facility's fixed costs through the Base Charge as opposed to the usage charge.
The goal was a revenue neutral impact with the new rate structure. But in actuality, the Sewer fund is seeing an increase of
approximately 26% in sewer flow and base charge revenue. Some of that increase is attributed to sewer charges on irrigation
water. This is a change from the prior rate structure and it can be avoided by the property owner if a deduct meter is installed to
measure irrigation water consumption.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2023
2023
2022
2023 ACTUAL$
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
SEPTEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
Sales
109,949
974.747
1,2B5,000
310,253
75.9
960,079
1,267,000
75.8
Sales - Other
3,869
34,038
45,000
10,962
75.6
33,479
44,800
74.7
Intergovernmental Revenue
1,100
30.244
12,500
(17,744)
241.9
16,681
12,500
133.5
Miscellaneous Revenues
4,951
44,184
15,000
(29,184)
294.6
13,630
15,000
90.9
TOTAL REVENUES
119,869
1,083,213
1,357,500
274,287
79.9
1,023,87D
1,339,30D
76.4
Wages & Benefits
23.767
182,700
340,101
160,401
53.2
152.442
259,732
58.7
Supplies
2,549
35,432
62,850
27,416
56A
39,477
59,900
65.9
Services & Charges
74,278
650,088
897,590
247,502
72A
599.813
548,350
70.7
Miscellaneous Expenses
-
878
750
(128)
117.1
253
1,000
25.3
Transfers -Out
-
-
55,000
55,000
-
-
55,000
-
CapitalOutlay
50,956
90,688
1,018,482
927,794
8.9
95,565
1,207,500
7.9
Depreciation Expense
172.000
172,000
169,000
TOTAL EXPENDITURES
151,550
959,786
2,549,773
1,589,987
37.6
887,549
2,600,482
34.1
NET of REVENUES & EXPENDITURES
(31,681)
123,427
(1,192,273)
(1,316,700)
136,320
(1,261,182)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2023
2023
2022
2023 ACTUAL$
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
SEPTEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Compost Fund
Sales
43,543
2,132.633
2,939,400
806,767
72.6
2,727,352
2,706,000
100.8
Charges for Services
2,889
4,004
97,000
92,996
4.1
5,379
87,000
6.2
Miscellaneous Revenues
6,831
64.689
32,000
(3209)
2022.
24,368
32,000
76.1
TOTAL REVENUES
53,263
2,201,327
3,068,400
867,073
71.7
2,757,099
2,825,000
97.6
Cost of Sales
30,967
1A87,242
2,150,000
670.758
68.9
1,890,790
1,837,000
102.9
Inventory Cost Adjustment
(71,295)
(493,539)
(657,750)
(164,211)
75.0
(531.177)
(712,500)
74.6
Wages & Benefits
64,072
564,135
838,147
274.012
67.3
545,716
608,198
67.5
Supplies
11,591
78,747
162,500
83,753
48.5
104,250
129,000
80.8
Services & Charges
17,696
191,668
304,980
113,312
62.8
157,199
304,850
51.6
Miscellaneous Expenses
526
6,079
11,000
2.921
73.4
10,676
11,000
98.9
Transfers -Out
-
-
120,000
120,000
-
-
120,000
-
CapitalOutlay
20.393
220,905
349.652
128,747
632
47,696
221,000
21.6
Depreciation Expense
-
-
290,000
290,000
-
365
278,000
0.1
Debt Service
-
69,646
73,808
4,162
94.4
68,338
73,808
92.6
TOTAL EXPENDITURES
73,951
2,126,883
3,650,337
1,523,454
58.3
2,294,053
3,D70,356
74J
NET of REVENUES & EXPENDITURES
(20,687)
74,443
(581,937)
(656,380)
463,046
(245,356)
Year to Date Sales
Comments
2023
2D22
Change
Compost Sales
Bagged
1,854,163
2,077,777
-10.8%
Bulk
142,944
334,129
-572%
Other (Freight)
135,526
315,446
-57.0%
Total Sales
2,132,633
2,727,352
-21.8%
Gross Profit
645,391
836,562
Gross Margin
30.3%
30.7%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2023
2023
2022
2023 ACTUAL$
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
SEPTEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Storm Water Utility
Sales
89,330
799.111
1,06E,000
265,889
75.0
774,060
1,033,000
74.9
Sales - Other
442
3,632
3,500
(132)
103.8
4,278
3,500
122.2
Licenses & Permits
135
6,061
5,500
(561 )
110.2
6,815
4,600
142.0
Miscellaneous Revenues
3,853
32,027
15,300
(16,727)
2093.
14,490
14,350
101.0
TOTAL REVENUES
93,760
840,931
1,089,300
248,469
77.2
799,643
1,055,65D
75.7
Wages & Benefits
22,288
203,637
308,906
105,269
65.9
223.731
290,084
77.1
Supplies
4,035
25,497
53,625
28.128
47.5
23,810
51,325
46.4
Services & Charges
26,175
180,454
200,535
28,081
86.5
85,162
212,150
40.1
Miscellaneous Expenses
-
2,292
10,000
7,708
22.9
2,021
18,000
11.2
Transfers -Out
-
-
-
-
-
-
-
CapitalOutlay
-
-
-
-
Depreciaticn Expense
-
275.000
275,000
-
-
254,001)
-
Deht Service
-
166.451
221,589
55138
93.5
164,701
221,589
70.2
TOTAL EXPENDITURES
54,498
578,331
1,077,655
499,324
53.7
499,426
1,047,148
47J
NET of REVENUES & EXPENDITURES
39,261
262.501
11,645
(250,856)
300,218
8,502
CERTIFICATES OF DEPOSIT:
Morgan Stanley Private Sank NY
Live Oak Banking Co
Apple Bank For Savings NY
Bank Hapoalim NY
Comenity Cap Bk Utah
UBS Bank, Salt Lake City UT
Capital One NA
American Express Natl Bank
Manufacturers & Traders Trust
Sallie Mae Bank/Salt Lake
Merrick Bank
Axos Bank San Diego
Forbright Bank
First Citizens Bk & Tr Co Raleigh
Regions Bank Birmingham AL
Flushing Bank Primary
Ally 8k Sandy Ufah
Toyota Financial Sgs Bk
Synchrony Bank
Discover Bank DE
Morgan Stanley Bank NA
Affinity Bank
Customers Bank
Thread Bank Rogers TN
Univest Bank & Trust Co
CIBC Bk USA
Providence Bk Rocky Mt NC
United Roosevelt Savings
Central Fe S&L/Cicero IL
Total CDs
City of Hutchinson
Investment Report
For the Month Ended September 30, 2023
Trade Fixed or Par Purchase Premium Current Unrealized Annual
Date Maturity Coupon Callable Value Amount -Discount Value Gainl-Loss Earnings
1061/2018
11108/2023
3.550%
Fixed
$245,000
$245,000
$0
$244,463
-$537
$8,698
1112712017
12113/2023
2.500%
Fixed
$245,000
$245,000
$0
$243,532
-$1,468
$6,125
01124/2022
01/22/2024
0.600%
Fixed
$245,000
$243,457
-$1,544
$241,286
-$2,171
$1,470
01110019
01/23/2024
3.200%
Fixed
$245,000
$245,000
$0
$243,229
-$1,771
$7,840
02/0612019
02/15/2024
3,100%
Fixed
$245,000
$245,000
$0
$242,851
42,149
$7,595
OT2012019
04103024
2.900%
Fixed
$245,000
$245,000
$0
$241,844
43,156
$7,105
071M2022
071CM024
3.300%
Fixed
$245,000
$245,000
$0
$240,715
-$4,285
$8,085
08/04/2022
08112/2024
3.350%
Fixed
$245,000
$245,000
$0
$240.227
-$4,773
$8,208
11128/2022
12109/2024
4.900%
Fixed
$244,000
$244,000
$0
$241,816
-$2,184
$11,956
12107/2021
12I612024
1.000%
Fixed
$245,000
$245,000
$0
$231,714
-$13,286
$2,450
01/23/2020
01131/2025
1.800%
Fixed
$245,000
$245,000
$0
$232.860
412,140
$4,410
02/2812020
03/26/2025
1.650%
Fixed
$245,000
$245,000
$0
$231,042
-$13,958
$4,043
08/31/2022
09/16/2025
1500%
Fixed
$245,000
$245,000
$0
$235,523
-$9,477
$8,575
1W2612022
10/25/2025
V00%
Fixed
$244,000
$244,000
$0
$239,896
$4,104
$11,468
100V2019
VVW2025
2,000%
Fixed
$245.000
$245,000
$0
$227,843
-$17,157
$4,900
100/2022
1 i10412025
4.700%
Fixed
$245,000
$245,000
$0
$240,828
-$4,172
S11,515
11102/2022
1 i11012025
4.800%
Fixed
$244 000
$244 ffM
$0
S240 338
$3 662
S11,717
0711412021
07122/2026
0.950%
Fixed
$245,000
$245,000
$0
$216,676
-$28,324
$2,328
09/01/2022
09/09/2027
3.500%
Fixed
$245,000
$245,000
$0
$229,812
$15,188
$8,575
1111612022
1 W012027
4.900%
Fixed
$242,000
$242,000
$0
$238,769
$3,231
S11,858
03110/2023
0311M028
4.800%
Fixed
$244,000
$244,000
$0
$239,452
-$4,548
$11,712
0311512023
03/17/2026
4.900%
Fixed
$195.000
$195,000
$0
$192.108
$2,892
$9,555
0610712023
061i412028
4.500%
Fixed
$244,000
$244,000
$0
$241,989
$P,D11
$10,980
0610712023
06/16/2028
4.400%
Fixed
$245,000
$245,000
$0
$243,074
-$i,926
$10,780
06102/2023
0612112028
4.500%
Fixed
$245,000
$245,000
$0
$242,861
-$2,139
$11,025
0611612023
06/30/2028
4.450%
Fixed
$244,000
$244,000
$0
$241,538
-$2,462
$10,858
08103/2023
081P112028
4.400%
Fixed
$249,000
$249,000
$0
$239,414
-$9587
$10,956
09/0612023
09/12/2028
4.500%
Fixed
$249,000
$249,000
$0
$245,922
$3,078
$11,205
0910612023
09/14/2028
4.500%
Fixed
$249,000
$249,000
$0
$240,352
-$8,648
$11,205
$7,058,000 $7,056,457-$1,544 $6,971,976 4184,480 $247,192
MUNICIPAL BONDS:
Michigan Fin Auth Rev
07/22,2022
11101/2023
2.744%
Callable
$300,000
$298,308
-$1,692
$299,313
$1,005
$8,232
Louisiana 5t Hsg Corp
0511112022
12/01/2023
0.550%
Callable
$250,000
$240,758
49,243
$248,013
$7,255
$1,375
Baldwin County AL
03/18/2020
03/01/2024
3.000%
Fixed
$485,000
$494,055
$9,055
$481,872
-$12,183
$14,550
Normandy School GO
1210312021
03/01/2024
0.550%
Fixed
$580,000
$577,048
-$2,952
$567,768
-$9,280
$3,190
Honolulu City & Cnty HI
UM12022
07/0112024
0.545%
Fixed
$675,000
$658,112
$16,889
$650,403
$7,709
$3,679
Commerce Bank of Southwe
0711412016
08/01/2024
3.000%
Fixed
$500,000
$526,595
$26,595
$488,700
-$37,895
$15,000
September 30, 2023
Honolulu City & Cnty HI
Connecticut State
New York City Transition
Elk Grove Village IL
Oregon St Hsg & Cmnty Svcs Dept
Palm Beach FL Revenue
Chaska MN EDA Lease Revenue
Virginia 5t Clg Bldg Authority
Miami -Dade Cnty FL Transit Sales
Austin TX Cmnty Clg
Jobsohio Beverage Sys Stwd
Oklahoma City OK Econ Dev Trust
New York St Urban Dev Dorp
Anchor Bay MI School Dist
Phoenix A7 Civic Impt Corp
San Juan CA Unif Sch Dist
District of Columbia Rev
District of Columbia Rev
Phoenix Az Civic Impt Corp
Indiana St Fin Authority Rev
NY Personal Income Tax
Pima County AZ Revenue
Wisconsin St Gen Fund Rev
New York NY City Transitional
Middlesex County NJ
Total Municipal Bonds
FEDERAL BONDS:
Federal Home Loan Mtg Corp
Federal Home Loan Sank
Total Federal Bonds
MONEY MARKET FUNDS:
Money Market - Citizens Bank
Money Market - Oppenheimer
Total Money Market Funds
Trade
Fixed or
Par
Purchase
Premium
Current
Unrealized
Annual
Date
Maturity
Coupon
Callable
Value
Amount
-Discount
Value
Gainl-Loss
Earnings
10128019
08M112024
1.832%
Fixed
$1,00000
$99600
-$400
$970,840
-$25,180
$18,320
07109/2019
08/15/2024
2.400%
Fixed
$570,000
$568,9%
-$1,094
$554,616
-$14,290
$13,680
11/1012015
11/01/2024
2.600%
Callable
$500,000
$486,750
$13,250
$494,200
$2,550
$13.000
1 W812021
01/01/2025
1.000%
Fixed
$150,000
$150,000
$0
$141,855
-$8,145
$1,500
10119/2022
01/01/2025
4.659%
Callable
$355,000
$354,677
-$323
$350,552
-$4,125
$16,539
12/0612019
01/01/2025
2 ,600%
Fixed
$460,000
$469,752
$9,752
$443,652
426,100
$11,500
02/0312020
02M112025
3.430%
Fixed
$300,000
$323,256
$23,256
$291,030
-$32,226
$10,290
0912212022
02/0112025
4.250%
Fixed
$570,000
$570,000
$0
$560,190
$9,810
$24,225
11/19/2021
07/01/2025
0.900%
Fixed
$375,000
$373,013
-$1,988
$347,149
-$25,864
$3,375
D412712022
08/01/2025
0.992%
Fixed
$245,000
$229,482
-$15,518
$225,836
$3,646
$2,430
94/2712022
01/01/2026
2.034%
Fixed
$310.000
$298,815
-$11,185
$287,479
$11,337
$6,305
0210MO22
03/01/2026
1.118%
Fixed
$300,000
$292,833
$7,167
$271,335
-$21,498
$3,354
08126=2
0311512026
3.170%
Fixed
$190,000
$187,925
-$2,075
$180,548
-$7,378
$6,023
07/0112020
05/01IN26
1,250%
Fixed
$500,000
$503,630
$3,630
$450,055
-$53,575
$6,250
12/1012021
07/01/2026
1.157%
Fixed
$135,000
$134,150
-$851
$120,709
-$13,441
$1,562
1V0912021
08/01/2026
1.201%
Fixed
$140,000
$140,000
$0
$125,247
-$14,753
$1,681
01/18/2023
06MI2027
4.232%
Callable
$350,000
$349,734
4266
$338,223
411,512
$14,812
0211412023
06/0112027
4.232%
Callable
$400,000
$397,684
$4315
$386,540
-$11,144
$16,928
03130/2022
07/01/2027
1.257%
Fixed
$175,000
$161,088
$13,913
$151,606
-$9,482
$2,200
0112712023
07/15/2027
4A09%
Fixed
$1,000,000
$100,000
$0
$961,230
-$38,770
$41,090
1210912022
0911512027
5.051%
Fixed
$300.000
$308,277
$8,277
$296,586
411,691
$15,153
11109/2022
12/01/2027
5.382%
Fixed
$1,000,000
$1,014,580
$14,580
$1,008,480
-$6,100
$53,820
02012023
05/01/2028
4.330%
Fixed
$500,000
$497,905
12,095
$484,755
-$13,150
S21.650
00512023
02M112029
4.750%
Callable
$385,000
$385,920
$920
$374,975
-$10,946
$18,288
0911W023
08/15/2029
4.603%
Fixed
$250,000
$248,115
-$1,885
$241,753
-$6,363
$11,508
$13.250,000 $13,237,365-$12,635 $12,785,506-$451,859 $381,509
08/09/2022 0812MO24 4.500% Callable $500.000 $500,000 $0 $497,615-$2,385 $22,500
0912812021 10/26/2026 IA80% Callable $500,000 $500,00 $0 $444,855-$55J45 $5,900
$1.000,000 $1,000,000 $0 $942,470 -$57,530 $28,400
Current Rate: 5.010% NIA $13,930,923 $13,930,923 $0 $13,930,923 $0 $697,939
Current Rate: 5.324% NIA $30,638 $30,638 $0 $30,638 $0 $1,631
$13,961,561 $13,961,561 $0 $13,961,561 $0 $699,570
TOTALS $35,269,561 $35,255,383 4114,1178 $34,561,513 4693,870 $1,356,671
City of Hutchinson
Investment Report
For the Month Ended September 30, 2023
CITY'S PORTFOLIO BY PRODUCT TYPE
CITY'S MATURITY SCHEDULE
Par Value Current
Municipal Federal
Total
Total
% of Total Value
Year
CD's
Bonds Bonds
Par Value %
CD's $7,058,000
20.0% $6,871,976
2C23
$490,000
$550,000 $0
$1,040,000 4.9%
Municipal Bonds $13,250,000
37.6% $12,785,506
2C24
$1,959,000
$4,310,000 $500,000
$6,769,000 31.8%
Federal Bonds $1,000,000
2.8% $942,470
2C25
$1,713,000
$2,455,000 $0
$4,168,000 19.6%
Money Market $13,961,561
39.6% $13,961,561
2C26
$245,000
$1,575,000 $500,000
$2,320,000 10.9%
Total $35,269,561
100.0% $34,561,513
2C27
$487,000
$3,225,000 $0
$3,712,000 17.4%
Unrealized Gain I-Loss
-$693,870
2C28
$2,164,000
$500,000 $0
$2,664,000 12.5%
2C29
$D
$635,000 $0
$635,000 3.0%
Totals
$7.058,000
$13,250,000 $1,000,000
$21,308,000 100.09%
CD•s ?4.�
$8,400,000
$E,769,OQ4
Money Market
$7,000,000
39.6%
$6,000,000
$5,000,000
;168.000
$3.712,000
Municipal Bonds
$4,000,000 i
3T.b°Io
$3,000,000
$2,664,000
52.320,000
$2,000,000
$1,040,000
Federal Bonds
$1,000,000
n
635000
2.8%
$0
I
2023
2024 2025 2026
2027 2028 2029
FINANCIAL INDICES:
One -Year Comparison
Treasury Yield Curve
0913012023 913012022
Change
Federal Lending Rate
5.50% 3.257o
2.25%
6,00%
Prime Rate
8.50% 6.25%
2.25%
5.00%
Treasury Rates: 1-Year
5.46% 4.05%
1.41%
4.00%
2-Year
5.03% 4.22%
0.81%
3,00%
3-Year
4.80% 4.25%
0.55%
5-Year
4.60% 4.0fi°k
0.54%
2.00%
10-Year
4.59% 3.830k
0.76%
1,00%
20-Year
4.92% 4.08%
0.84%
0.00%
City's Average Coupon Rare
3.08% 2.18%
0_91%
1-Year
2-Year 3-Year
5-Year 10-Year 20-Year
Average Yield to Maturity
5.44% 4.30%
1.14%
t0913N2023 f913072022
fmhedirrg Morrey Markel funds)