cp09-12-23HUTCHINSON
A CITY ON PURPOSE.
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, September 12, 2023
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, September 12, 2023, at 4:00 p.m. in the Council Chambers at the Hutchinson City
Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose:
REVIEW 2024 PRELIMINARY BUDGET AND TAX LEVY
Matthew Jau ' City Admimstr r
DATED: September 8, 2023
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, SEPTEMBER 12, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION —
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or stafj)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of August 22, 2023
(b) Council Workshop of August 22, 2023
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Issuing Massage License to Healing Vine LLC Located at 903
Hwy 15 South
(b) Consideration for Approval of Issuing Parade Permit to Hutchinson High School Student
Council on September 22, 2023, for Homecoming Parade
(c) Consideration for Approval of Out of State Travel for Firefighters to Visit Pierce Manufacturing
in Appleton, Wisconsin
(d) Consideration for Approval of 2023 Maintenance Overlay on California Street NW
CITY COUNCIL AGENDA —September 12, 2023
(e) Consideration for Approval of Resolution No. 15627 — Resolution to Donate Surplus Police
Department Property
(f) Affirm Board Appointments/Reappointments
1. Peggy Godina to Hutchinson Housing & Redevelopment Authority Board to August 2025
2. Dan Masog to Hutchinson Housing & Redevelopment Authority Board to August 2026
3. Andrew Webster to Public Arts Commission to August 2024
4. Janeen Sorrell to Public Arts Commission to August 2024
5. Kris Haag to Public Arts Commission to August 2026
6. Justin Beck to Public Arts Commission to August 2026
(g) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M. - NONE
MMUNICATIONS RE UESTS AND PETITIONS
purpose o this portion o the agenda is to provi e the ounci with information necessary to craft wise policy.
rdes items like monthly or annual reports and communications from other entities.)
9. EMERALD ASH BORER UPDATE
UNFINISHED BUSINESS
NEW BUSINESS
10. APPROVE/DENY FIRST READING OF ORDINANCE NO. 23-842 - AN ORDINANCE
AMENDING CHAPTERS 95 AND 113 OF THE HUTCHINSON CITY CODE TO REFLECT
CANNABIS USE, VAPING AND E-CIGARETTES AND INCREASING THE AGE FOR THE
SALE, USE AND POSSESSION OF TOBACCO FROM 18 TO 21 YEARS OF AGE
11. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR SEPTEMBER 26, 2023, AT 4:00
P.M. TO DISCUSS UPDATES TO THE CITY'S ENDS STATEMENTS/CORE VALUES
DOCUMENT
12. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT FOR NOVEMBER 2,
2023, AT 5:30 P.M. AT HUTCHINSON EVENT CENTER
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
2
CITY COUNCIL AGENDA — September 12, 2023
13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Sustainability Advisory Board Minutes from April 17, 2023
MISCELLANEOUS
14. STAFF UPDATES
15. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, AUGUST 22, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order.
and Pat May. Member absent was Dave Sebesta.
and Marc Sebora, City Attorney.
Members present were Tim Burley, Chad Czmowski
Others present were Matt Jaunich, City Administrator
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that Item 7(d) can be pulled from the agenda as the
applicant has withdrawn his application to make some minor changes. This item will come before
the Planning Commission again in the near future and then on a future Council agenda.
Motion by May, second by Czmowksi, with the change noted. Motion carried unanimously.
2. INVOCATION — A moment of silence was held in lieu of the invocation.
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to ajiliate the
City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staf59
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15616 — Resolution Accepting $26,401.00 Donation from Kiwanis Club of
Hutchinson for Improvements to Kiwanis Park
Members of the Kiwanis Club presented before the Council. Dan VanOverbeke, on behalf of the
Kiwanis, spoke before the Council presenting a check in the amount of $26,401 for
improvements to Kiwanis Park. Last year the Kiwanis Club donated over $5000 for
improvements to the park. A tentative ribbon cutting ceremony is set for September 8, 2023.
Lynn Neumann, PRCE Director, spoke on the improvements that will be made to the park with
this donation.
(b) Resolution No. 15619 - Resolution Accepting Donation from Joyce Hochsprung (Varieties of
Daylilies to Parks Department)
Motion by Czmowski, second by Burley, to approve Resolution Nos. 15616 and 15619. Motion
carried unanimously.
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will he accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
CITY COUNCIL MINUTES — August 22, 2023
(a) Regular Meeting of August 8, 2023
(b) Council Workshop of August 8, 2023
Motion by Czmowski, second by Burley, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 15617 — Resolution to Donate Surplus Police
Department Property (Dispatch Console)
(b) Consideration for Approval of Resolution No. 15620 — Resolution Accepting Bid and Awarding
Contract for Campbell Lane Lift Station Rehabilitation Project
(c) Consideration for Approval of Resolution No. 15622 — Resolution Adopting Findings of Fact
and Reasons for Approval of a Preliminary and Final Plat for Les Schwab Subdivision With
Favorable Planning Commission Recommendation
'- '- -
.. .1 11111 LA.
(e) Consideration for Approval of Resolution No. 15624 — Resolution Adopting Findings of Fact
and Reasons for Approval of Conditional Use Permit for a Single -Family Residence in a C-3
Zoning District Located at 6 Franklin Street SW With Favorable Planning Commission
Recommendation
(f) Consideration for Approval of Water Conservation Plan Implementation — State Drought
Warning
(g) Claims, Appropriations and Contract Payments — Register A
Motion by May, second by Czmowski, to approve Consent Agenda I. Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by Burley, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
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CITY COUNCIL MINUTES — August 22, 2023
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose o t is portion o the agenda is to provide the ounci with information necessary to craft wise policy.
Ides items like monthly or annual reports and communications from other entities.)
9. DISCUSSION ON REGULATING CANNABIS IN RELATION TO CURRENT CITY
ORDINANCES DEALING WITH TOBACCO AND SMOKING
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich provided an overview
of the new cannabis law as far as what is legal and the authorities cities have, which is rather limited.
Council Member Czmowski suggested that cannabis regulations be in line with the City tobacco
regulations. Council Members Burley and May agreed. Mr. Jaunich noted that staff will put together
a draft ordinance for the Council to consider.
UNFINISHED BUSINESS
10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-841 —
SALE OF MUNICIPALLY -OWNED PROPERTY (MITGI DEVELOPMENT PROPOSAL)
Mr. Jaunich explained that this ordinance was before the Council at its last meeting and no changes
have been made to it.
Motion by Czmowski, second by Burley, to approve second reading and adoption of Ordinance No.
23-841. Motion carried unanimously.
NEW BUSINESS
11. APPROVE/DENY RESOLUTION NO. 15621 — RESOLUTION APPROVING PROPOSED
HUTCHINSON UTILITIES COMMISSION RATE CHANGES
Matt Jaunich noted that at the last Council meeting HUC General Manager Jeremy Carter was
before the Council explaining a proposed rate structure change to electric/natural gas rates. The
Council has veto authority within 30 days of receiving notification from HUC, which was officially
July 27, 2023. No rate increases have occurred since 2006.
Motion by Czmowski, second by Burley, to approve Resolution No. 15621. Motion carried
unanimously.
12. APPROVE/DENY RESOLUTION NO. 15625 — RESOLUTION ORDERING PREPARATION OF
REPORT ON NEW GRANDSTAND AND OTHER IMPROVEMENTS AT VMF BASEBALL
FIELD
Matt Jaunich reminded the Council of a couple of discussions that have been held regarding
improvements to the VMF grandstand/ballfield. The Hutchinson Huskies started a fundraising
campaign about a year ago and recently received a significant contribution to bring their total raised
up to $250,000. With the potential interest in constructing a new grandstand, the City hired Widseth
CITY COUNCIL MINUTES — August 22, 2023
to complete a preliminary design and cost estimate on a new grandstand. Mr. Jaunich introduced
Dana Hlebichuk from Widseth who presented initial findings.
Mr. Hlebichuk explained items included in Phase 1 of the project which includes a 380-seat stadium
with canopy, press box, new concrete foundations, demolition, a new concrete walk along with
design and construction contingency with a conservative estimate of $624,910.79. If the project is
approved, the goal would be to have it completed for the State Tournament in 2025 which
Hutchinson is hosting. Mr. Hlebichuk suggested having the project bid in the Fall of this year to get
the project lined up to begin early August 2024.
Council Member Czmowski raised concerns about the cost of the project and bumping other projects
in the CIP for this to move forward. He also raised concerns about donations not coming in until the
City commits to funding. Mr. Jaunich noted that with the $250,000 donation, the City would be
looking at funding $400,000-$450,000 with the Huskies continuing to seek donations. Council
Member May raised concerns with the cost of the project and the potential of a large tax levy
increase all ready.
Mr. Jaunich noted that this step in the process is only to complete a schematic design with cost
estimates and documents that could be used to bid the project out. Approving this item does not
guarantee the project -it just moves forward with planning. The next phase would cost the City
approximately $10,000-$15,000.
Motion by Czmowski, second by Burley, to approve Resolution No. 15625. Czmowski encouraged
the Huskies to continue to seek donations/funds for this project to move forward. Roll call vote was
taken: Burley — aye; May — nay; Czmowski — aye; Forcier — aye. Motion carried 3 to 1. Czmowski
noted that $650,000 is all ready being allocated for lighting improvements at the ball park.
13. APPROVE/DENY FUNDING REQUESTS FROM THE HUTCHINSON CENTER FOR THE
ARTS
Matt Jaunich noted that last June the City Council heard an update from the Center for the Arts.
During the update, the CFA requested the City's continued financial support. Their request was for
another three-year commitment at $15,000 per year. Mr. Jaunich reminded the Council that the City
is currently a member of the CFA first joining in 2012 with a three-year commitment. The City has
extended its three-year agreement since that time and the current commitment ends at the end of this
year. Funding for this membership has historically come out of the Community Improvement Fund.
Motion by Czmowski, second by May, to approve funding request from the Hutchinson Center for
the Arts. Motion carried unanimously.
14. APPROVE/DENY PRIVATE HANGER CONSTRUCTION AT MUNICIPAL AIRPORT
Mike Stifter, Public Works Director, introduced Troy Pullis who is making the request to construct a
private hangar at the municipal airport.
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that at the
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CITY COUNCIL MINUTES — August 22, 2023
July Airport Commission meetings, Mr. Pullis made a formal request for a private hangar to be
constructed on the remaining area south of the two new city hangars that are being built this Fall.
The request before the Airport Commission was denied on a 2-2 vote, therefore is before the Council
for their consideration. Mr. Olson explained that staff supports Mr. Pullis's request for three
reasons: 1. There are no current plans to construct a new hangar in the five-year CIP; 2. If the City
had available funds, the better return for city -owned hangars would be to build them on the south
end of the airport, per the master plan, constructing up to three new multi -bay hangars on the south
end of the taxiway; and 3. While the site south of ASI could currently support a future ASI addition
as well as one additional hangar, there is already a potential request for that space and only two
hangars could be accommodated there. Mr. Olson explained that staff is comfortable with the plan
presented by Mr. Pullis, he is in the allowable limits for other planes to safely pass, the building
characteristics are expected to match, and it allows for better sizing given the space that remains.
Staff is suggesting that the City negotiate a right of first refusal on the Pullis hangar in the event he
were to sell in the future.
Council Member May noted that he was informed that ASI had made a request to build in the same
location however was denied, and now an Airport Commission member made a request that is being
deemed favorable. Mayor Forcier provided some background related to the time when ASI made
the request and the reasons they were denied at the time. Since the Airport Commission meetings in
July, Mr. Pullis modified his design plan and the door would face the east as opposed to the south,
which was originally proposed and one of the reasons some Airport Commissioners voted against
the request.
Motion by Czmowski, second by Burley, to approve private hanger construction at municipal
airport. Roll call vote was taken: Burley — aye; May — nay; Czmowski — aye; Forcier — aye. Motion
carried 3 to 1.
15. APPROVE/DENY RESOLUTION NO. 15618 — RESOLUTION AUTHORIZING EXECUTION
OF MN/DOT AERONAUTICS GRANT AGREEMENT 1054611 — AIRFIELD LIGHTING
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that
MnDOT Aeronautics has approved the airfield lighting project that the City applied for. The grant
agreement allows for pass -through of federal funds as well as state funds for the project. The project
includes medium intensity runway lighting, medium intensity taxiway lighting and taxiway signage.
The lighting systems are LED so they will result in lower operating and maintenance costs. The
total project costs are estimated at $560,216 with FAA funds and MnDOT funds covering most of
the project and the City -Airport construction fund covering $28,011.
Motion by Burley, second by Czmowski, to approve Resolution No. 15618. Motion carried
unanimously.
16. APPROVE/DENY RESOLUTION NO. 15626 — RESOLUTION AUTHORIZING EXECUTION
OF MN/DOT AERONAUTICS GRANT AGREEMENT 1054622 — HANGER
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the
FAA-AIG program approved the hangar project that the City applied for. The project consists of
CITY COUNCIL MINUTES — August 22, 2023
construction of a multi -bay hangar (two large units). The project costs are estimated at $752,192
with the City's share being $75,219.
Motion by May, second by Burley, to approve Resolution No. 15626. Motion carried unanimously.
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) City of Hutchinson Financial Report and Investment Report for July 2023
(b) Hutchinson Housing Redevelopment Authority Board Minutes from July 18, 2023, and Annual
Board Meeting Minutes from August 16, 2022
(c) Planning Commission Minutes from July 18, 2023
MISCELLANEOUS
18. STAFF UPDATES
Matt Jaunich — Mr. Jaunich reminded the public that there are Request for Proposals currently out for
the old police facilities. Open houses will be held on those facilities on August 24 and September 7.
He also noted that City offices will be closed on September 4, 2023, for Labor Day. Lastly, he
reminded the Council of the budget workshop scheduled prior to the next City Council meeting.
19. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by Burley, second by Czmowski, to adjourn at 6:50 p.m. Motion carried unanimously.
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HUTCHINSON CITY COUNCIL
REVIEW OF 2024 PRELIMINARY CAPITAL IMPROVEMENT PLAN
MINUTES
TUESDAY, AUGUST 22, 2023, AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Tim Burley,
Pat May, and Chad Czmowski. Member absent was Dave Sebesta. Others present were Matt
Jaunich, City Administrator and other city directors.
REVIEW OF 2024 PRELIMINARY CAPITAL IMPROVEMENT PLAN
2. 2024 Preliminary Capital Improvement Plan
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the
purpose of a capital improvement plan and the planning that goes into it. A CIP is a document
that realistically projects city needs, outlines means by which those needs can be met and
provides prioritization of those needs for large capital items within the city. The planning process
provides city staff and Council with a framework to make decisions regarding current and future
city needs considering the city's financial capability. The CIP commits the City to a long term
capital plan that ensures that expenditures can be made to add or replace capital items when
needed, without significant fluctuations in the property tax levy. Capital planning enables the
City to maintain a stable property tax rate, prevent peaks and valleys in its debt retirement
program and establish and thereafter improve its credit rating. The CIP establishes a
comprehensive development program that is used to maximize outside revenue sources and
effectively plan for the growth and maintenance of the city's infrastructure. The plan can and
should be used as a goal, priority and vision -setting tool. Mr. Jaunich also reviewed how the CIP
Plan is built which includes individual City Council goals and collective Council goals;
citizens/business/user feedback to elected officials (needs, wants, desires of the community); City
staff long-term maintenance and replacement schedules; and state/federal mandates.
Mr. Jaunich began an overview of the five year capital plan document. The proposed plan is
estimated at $70.14 million. The Plan is approximately $18.33 million higher than last year's
five-year plan. The plan has an annual average CIP cost of $14.03 million. 2024's $13.90
million CIP cost currently accounts for approximately 25-30% of all budgeted expenses. For
comparison purposes, this year's (2023) general fund budget is $14.35 million. Large projects
included in the plan are the HATS facility in 2025 ($10.8 million); splash pad in 2025 ($2
million); T-Hanger ($1.5 million) in 2026; and a ladder truck ($2.8 million) in 2027.
Mr. Jaunich reviewed that the plan is divided into infrastructure at $22.88 million; Park & Rec at
$5.64 million; Enterprise Funds at $21.74 million; Public Works at $15.02 million; Public Safety
at $3.68 million and General Government at $1.18 million. The make-up of the CIP includes:
New Debt: $13.91 million (amount of money that we need to borrow to pay for capital projects);
Aid/Grants (state aid, federal/state grants, bridge funds, donations): $20.24 million; Enterprise
Funds (Creekside, Liquor Store, Refuse, Water, Sewer, Wastewater, Stormwater): $19.24
million; Taxes (money from our tax levy that gets designated towards capital projects): $7.19
million; Special Assessments (direct costs that will be assigned to property owners adjacent to
projects): $5.47 million; Special Funds/Reserves (rural fire department, cooperative agreements):
$890,527. Mr. Jaunich reviewed the CIP funding sources for various funds. Within the general
fund, facility improvements are funded by the capital projects fund. $750,000 of LGA is
dedicated annually and $50,000 is dedicated for playgrounds. Fleet & Equipment is funded by
the Equipment Replacement Fund. There is an annual transfer of $375,000 from the general fund
as the current funding is not adequate for the "small" and "heavy" fleet needs. An additional
funding source of about $354,000/year is needed. Other Capital Needs are funded by
departmental budgets through the tax levy, grants/donations and/or other city funding. Within the
enterprise funds, the funding comes from cash flow from operations and is driven by user
revenue. Cash reserves are also used for funding. Debt service payments are funded by revenue
from operations. Infrastructure improvements debt are covered by G.O. special assessment
improvements bonds, G.O. Bonds for police facility, special assessments, municipal state aid for
streets and federal aid, grants, enterprise fund contributions and other city funding from Capital
Projects and Community Improvement. The Capital Projects Fund funding sources come from
LGA, bonding dollars and grants. The use of these funds are for general fund capital
improvements included in the Facility Plan, miscellaneous infrastructure maintenance such as
trails, sidewalks, parking lots, street lights, sealcoating, etc., and other projects approved by the
City Council. The 2022 year-end unreserved cash balance is $1,059,323 from this fund. The
Community Improvement Fund funding sources come from retired debt service funds and
donations. The use of these funds are for City Council approved projects and Public Arts
Commission & other public arts projects. The 2022 year-end unreserved cash balance is
$1,857,277 from this fund. The Public Sites Fund funding sources come from park dedication
fees, donations, grants and rent on agricultural land. The use of these funds are for parkland
improvements, tree development, arts, and City Council approved projects. The 2022 year-end
unreserved cash balance is $228,048 from this fund.
Mr. Jaunich noted where the proposed 2024 CIP monies are going to. They include $3.86 million
for infrastructure (Franklin Street, Washington Avenue, Oakland Avenue, Uptown Grand Project
and Fire Department parking lot); $525,000 for Park & Rec (dasher boards/flooring,
vehicles/equipment, library and playgrounds); $8.24 million for Enterprise Funds (Creekside
facility/equipment, water/wastewater improvements/equipment, water meters, vactor truck/jetting
trailer and lakes/river improvements); $835,000 for Public Works (airport, cemetery and
vehicles/equipment); $230,000 for Public Safety (fire facilities/equipment and police vehicles);
$199,500 for General Government (city center improvements). Mr. Jaunich then reviewed where
the proposed 2024 CIP monies are coming from. They include $2.11 million from New Debt
(amount of money that we are planning to borrow to pay for capital projects next year); $3.42
million from Aid/Grants; $5.84 million from Enterprise Funds; $1.70 million from Taxes (money
from our tax levy that is helping to pay for capital projects next year); $757,611 from Special
Assessments (direct costs that will be assigned to property owners adjacent to projects); and
$70,000 from special funds/reserves.
Mr. Jaunich reviewed the five components of the Plan which include the fleet committee,
facilities committee, Creekside, Resource Allocation Committee and General. Mr. Jaunich
provided an overview of fleet. With regard to light duty fleet there are currently 91 pieces of
light duty equipment such as cars, pickups, skid loaders, etc. Currently $375,000 of CIP funds
are allocated annually for light duty fleet, funded by the general fund. The unreserved fund
balance at the end of 2022 acquisitions is $1,170,000. In 2023, 10 vehicles/equipment have been
recommended for replacement at an estimated gross cost of $560,400 which include several
replacements that were deferred from 2021/2022. As this problem continues, some of these
replacements could get pushed into 2024. With regard to heavy duty fleet, the City currently has
21 pieces of heavy duty equipment which are made up of fire apparatuses, snow equipment,
frontend loaders, etc. The current plan includes $2.4 million to replace the fire ladder truck in
2027. In 2023, a snow plow truck has been replaced at a total cost of $270,782. The City took a
significant step in meeting its demand for heavy equipment in 2016 with bonded debt for several
large pieces of equipment with a 5-year debt expiring in February 2022. Future debt for heavy
equipment would increase the City's debt tax levy. The light duty and heavy duty fleet program
is still currently not sustainable with this plan. The current plan has an annual shortage of
roughly $354,000. The Fleet Committee is continuing to look at bonding/borrowing for future
heavy duty fleet. There is at least one replacement in excess of $200,000 in each of the next five
years. A fire ladder truck is in need of major refurbishment or replacement in 2027. The City
may need to look at redirecting some of its LGA allocation to Fleet with the increase in LGA.
Policy focus of the City is to put more focus on the Vehicle Condition Index and less focus on
expected life, although service is a major component of the VCI.
Mr. Jaunich provided an update on the facility committee. Overall, the facility planning
concept/funding model with a facility manager continues to work well. Construction costs have
increased significantly and lead times for equipment/supply can run as long as 35 weeks making
things difficult. A small project building repair fund has been established with $50,000 per year
set aside to address smaller facility items such as lighting upgrades, small roof projects, tuck
pointing/joint repair, etc. Facility Committee staff continue to assess condition ratings and
develop a project list based on needs.
Mr. Jaunich then reviewed the major projects in 2023 which included the City Center parking lot,
drainage improvements at Burich Arena and the new police and DMV facility opening.
Mr. Jaunich also reviewed the 5 Year CIP for both the compost and refuse funds which is just
over $1.5 million. The previous five-year CIP was over $2.4 million. The SSOM
processing/operation project was delayed two years while waiting for permitting from the MPCA.
The project is currently out for bids and if bids are favorable the work could be this Fall and be
done by the end of the year. CIP costs for this project are around $1 million.
Public Works projects included in the 2024 plan are: Franklin Street (Washington to 5tn Avenue)
— partial reconstruction; Washington Avenue West (Lynn to Franklin) - reclaim; Franklin and
Washington sanitary sewer; Oakland Avenue — partial reconstruction; Uptown Grand Project;
Lakes/River basin project — Phase 1; several pond improvements; airport airfield lighting
systems; additional upgrades to water and wastewater facilities; water meter replacements and
vehicle/equipment replacements. Mr. Jaunich then noted Public Works CIP projects slated for
2025-2028.
Other large projects Mr. Jaunich spoke about within the next few years include $3.4 million for
Lakes/River basin improvements; fire department parking lot; VMF improvements; City Center
remodel; campground expansion; fire ladder truck; funding plan for splash pad; long-term
funding needs; Growth Planning Area and funding for infrastructure; and state bonding for the
HATS facility.
Mr. Jaunich reviewed project funding limitations/concerns. These include costs to fund
infrastructure; $1.9 million bonding target limitations; dedicated street sealcoating funding at
$125,000/year; infrastructure maintenance needs at $325,000/year; construction costs/inflation;
utility funds capacity; municipal state & federal aid utilization; impact of legislative changes to
water/wastewater and costs associated with it (environmental & infrastructure grant possibilities)
and possible redirection of LGA money increase.
Mr. Jaunich also provided an update on American Rescue Plan funding. Mr. Jaunich explained
that the City has received all of its ARPA funding with a total amount received of $1,528,093.53.
The City has used those funds to pay for three projects: Civic Arena HVAC project; city-wide
security project and EDA Downtown Development Project. The remaining balance is
$107,586.53 to be allocated to future projects. Other fund sources available are one-time Public
Safety Aid ($643,390); new housing aid (approximately $68,000 the first year); new LGA
(approximately $399,000 — half of which is planning to go to the CIP); sale of event center (up to
$1 million will have to go back to the State); Capital Projects Fund ($1,059,323); Community
Improvement Fund ($1,857,277 — sale of old police facilities will go into this fund); Public Sites
Fund ($228,048).
Mr. Jaunich lastly provided an update on the sales tax. The local sales tax went into effect in
2011 and the City is currently collecting approximately $1.825 million per year. These funds
help cover debt payments associated with the water and wastewater systems and help assist with
funding options for capital improvements in the water and wastewater system. The local option
sales tax expires at the end of 2029 or when revenues are sufficient to pay for the projects and
associated bond costs which would be in 2026. Staff is looking into whether or not there is an
option to continue to collect sales tax from 2027-2029 within the water and sewer funds and then
use to fund other projects. There is currently a moratorium on local option sales tax and potential
new law changes could change everything.
Mr. Jaunich also noted that currently staff is looking at a 12% preliminary tax levy increase
which is mainly due to a 25% health insurance increase. Staff will be shopping around for other
providers and/or structural changes. Staff feels that 12% can be reduced but if the Council is
hoping for a 2-3% levy increase there will have to be serious discussions on services and/or
staffing.
3. Adjournment
Motion by May, second by Burley, to adjourn the workshop at 5:10 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
V
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Agenda Item: Massage License - Healing Vine LLC
Department: Administration
LICENSE SECTION
Meeting Date: 9/12/2023
Application Complete Yes
Contact: Melissa Starke
Agenda Item Type:
Presenter: Melissa Starke
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Brianna Seiler of Healing Vine LLC has submitted a massage license application into administration for review and
processing. The application is for Ms. Seiler to provide massage services at her business located at 903 Hwy 15
South. A background check was completed of Ms. Seiler and the police department does not object to the issuing of
the license. The applicant has completed the appropriate application in full and all pertinent information has been
received.
BOARD ACTION REQUESTED:
Approve issuing massage license to Healing Vine LLC to provide massage services at 903 Hwy 15 South
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 Fax: (320) 2344240
City of Hutchinson
Application for Massage Service License
fl c f�(Under O r in�No.,119)
License Fee: 175 Operating Year: M7
2
nq� Business Name Phone Number
MN 0
u 'nes A dress City State Zip
Zoning District
*verb the proposed use is allowed in this zoning district
rate information if a licable
Corporate Name Phone Number
Corporate Address City State Zip
Qwner(s)WCorporate Officer(s) (list names and addresses of all persons have a beneficial interest in the
Name: D i a 11 IV{ gWt y
hN'kj NW
Address
Name:
U� chinson �N 5g75:50
City State Zip
Address City State Zip
*If 'necessary, list additional owners)/corporate ocer(s) on a separate sheet of paper
Name:
Name:
it all individuals involved in &in massage services
Yiany) ul S0i QY T
Ab5 V wyvma AVX N N NCi SOn M�
Address i City State
Address
arv. list additional operators on a
sheet
City
State Zip
City of Hutchinson
Application for Massage Service
Page 2 of 5
Nscribe Nature of Massa a Business and. Massage Services Offered
Yavi inC ��� - I m .S A� QI
Insurance Coverage Information (attach public liability insurance policy or certtltcare of insurance as requirea in ,aecflun
I19.07 o Hutchinson Cit), Code) _
Insurance Company I I Agent's Name
MO 1 nl rev y n °IO
Address Caty State Zip
n& H- sr,,,,,r,o,- Fax Number
Have you or any operators been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other
than traffic violations?
❑ YES M/ NO
If yes, state nature of offense and punishment or penalty therefore:
Ivianager Information (Section 119,06 of Hutchinson City Code requires that the manager of the establishment be "a natural
person who is a resident of the City". Please complete the following confirming eo liance with this ordinance
Manager Name Phone Number
Manager Address City State Zip
Checklist Al items must be checked ` " in order for the a lica6on to heprocessed)
The following items need to be completed and/or attached in order for the application to be processed:
Copy of insurance that meets or exceeds limits established in the ordinance: ZYes ❑ no
Application fee paid in full (check or money order): El"yes ❑ no
Application completed in full and signed: ld( es ❑ no
City of Hutchinson
Application for Massage Service
Page 3 of S
I hereby certify that I have completely filled out the entire above application, together and that the application is true,
correct, and accurate.
I fully understand that any person who violates any provision of Chapter 119 of the Hutchinson City Code pertaining to
Massage Services is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding
$1000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
2L 21)
1v lam � Date C MT
Print Name UTitle
NOTE: No application will be forwarded to the City Council unless received one week prior to the regular Council
meeting, filled out in completion, and fee payment is attached.
Internal Use only
Zoning/
proved ❑denied Notes:
Building: *p
Fire approved ❑ denied Notes:
Police `approved ❑ denied Notes: IM / • ��
City Council ❑ approved ❑ denied Notes:
H: Licenses/Applications/Massage.doc
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Stephanie Nelson
FROM: Chief Tom Gifferson
DATE: 08-28-23
RE: Massage License / Brianna Seiler / Healing Vine
Please review the attached memorandum from Officer Fenrich. He has completed the
background investigation on Brianna Seiler. It is my recommendation to approve the
Massage Service License for Ms. Seiler . Please contact me if you have any further
questions.
Thank you.
HUTCH ASON
A CITY ON PURPOSE.
HUTCHINSON CITY COUNCIL
HUTCH I NSW Request for Board Action
A CITY ON PURPOSE.
Agenda Item: Homecoming Parade Permit
Department: Administration
LICENSE SECTION
Meeting Date: 9/12/2023
Application Complete Yes
Contact: Melissa Starke
Agenda Item Type:
Presenter:
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City has received a parade permit application from the Hutchinson High School in reference to the 2023
Homecoming Parade. The Annual Homecoming Parade will be held on Friday September 22, 2023. The parade will
go from the Middle School Parking lot on South Grade Road then along School Road to the High School parking lot.
This request requires South Grade Rd between Dale St and School Rd to be closed, School Rd between South Grade
Rd and Roberts Rd between the hours of 12:30 pm and 1:30 pm for this event. The police department has reviewed
the application and has no concerns.
BOARD ACTION REQUESTED:
Approve issuing parade permit to Hutchinson High School on September 22, 2023.
Fiscal Impact: $ 500.00 Funding Source: Police
FTE Impact: 4.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CLIF
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151/Fax: (320) 234-4240
Permit Fee: $30 (short term)
Date Received:
City of Hutchinson
APPLICATION FOR PARADE PERMIT
(Under Ordinance No. 71.01)
All applications must be received at least 30�before event in order to be considered
a n an t" O Tnfo
HHS Student Council 952-992-9158 (Amanda
Machemehl, event
coordinator)
Organization Name Phone Number
1200 Roberts Rd. SW, Hutchinson, MN 55350
Organization Address city State zip
Route of Parade Travel: Beginning at Hutchinson Middle School behind the school and go through
the bus parking lot then:
Turn right onto South Grade Road.
Turn right onto School Road.
Turn right into HHS west parking lot.
Ending Point of Parade: East Parlsjng Lot of the High School
Approximate Number of Units, Animals, and Vehicles which will constitute Parade:
20ish.
City qfHutchinson
Application for Parade Permit
Page 2 of 3
Type and Description of Animals and Vehicles: No animals are allowed in the parade.
Maximum Interval of Space to be Maintained Between Units: A safe amount
Maximum Length of Parade: 20 cars, 30 minutes
Minimum and Maximum Speed of Parade: 5 - MPH
10
Portion of Street Width Traversed: The whole street
The following items need to be completed and/or attached in order for the application to be processed:
Permit fee paid in fall (check or money order): yes 0 no
Permit Application completed in full and signed: S yes J no
I declare that the information I have provided on this application is truthfal, and I authorize the City of Hutchinson to
investigate the information submitted.
Amanda Machemehl
Signature of authorized officer of organization or parade chairman
IIIternal Q.
Use.- n
Police 01 approved 0 denied Notes:
City Council Ll approved LJ denied Notes-
08/24/23
Date
HUTCHINSON CITY COUNCIL City0f.
Request for Board Action 7AL Owl-7
Agenda Item: Firefighters Out of State Travel
Department: Fire
LICENSE SECTION
Meeting Date: 9/12/2023
Application Complete N/A
Contact: Mike Schumann
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Fire Department is requesting to send up to Six Fireifghters to the Appelton, Wisconsin in order to
visit Pierce Manufacturing. The purpose of this travel will be for the committee members that are working on the
refurbish or replacement of our current ladder truck to gather information and discuss in detail from the manufacturer
regarding all functions and options for a Ladder truck and test every piece of equipment that they can. They will all
travel in one city vehicle (Fire SUV).
BOARD ACTION REQUESTED:
Consider to approve up to six Firefighters to travel to Pierce Mfg. in Appleton, WI.
Fiscal Impact: $ 1,100.00 Funding Source: General Fund, 100-4204-54320
FTE Impact: Budget Change: No
Included in current budget: YesEl
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
2023 Maintenance Overlay - California St NW (Hwy 7 W to School Rd NW)
Agenda Item:
Department: Public Works/Engineering
LICENSE SECTION
Meeting Date: 9/12/2023
Application Complete N/A
Contact: John Olson/Mike Stifter
Agenda Item Type:
Presenter: John Olson/Mike Stifter
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
California St NW is a priority route serving several neighborhoods in the northwest portion of the
City. It is in generally in marginal to poor condition. It has not been identified for an
improvement in the City's Capital Improvement Program. A maintenance overlay would improve
California St NW for many years to come.
Public Works estimated the cost of the project at $150,106.75 and solicited three vendors for a
price quote:
Valley Paving - $127,619.91
Bertram Asphalt - $159,076.60
Southwest Paving - No response
Public Works recommends approving the purchase requisition to perform a maintenance overlay
on California St NW (Hwy 7 - School Rd NW)
BOARD ACTION REQUESTED:
Approve/Deny Purchase Requisition to Valley Paving, Shakopee, MN for $127,619.91
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 127,619.91
Total City Cost: $ 127,619.91 Funding Source: Misc Infrastructure Maint Acct.
Remaining Cost: $ 0.00 Funding Source: N/A
-, �!1 r
!La6
y�w
z
,'A
Bi'H AVE NW
0
CAROLINA AVE NW-
-I
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z
D
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a
T, Ave NW
0
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tz
o
o
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B Ave NW
City of Hutchinson
Maintenance Overlay
Milling, bituminous surfacing, restoration, ap
purtenances
Street From To
California St NW Hwy 7 W School Rd NW
13,040 Sq Yds
Z
z
7THAVE NVN
D >fi
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ty
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Ye
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A Ave NW �"" #� 1 0
TEXAS PZ4* 2
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L
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202.+
NL
f�/
SE9�ICS ?,'D
57H AVE NW
2�L xz z
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3RU AVE NW J
iL*s Kouba 9rwy `'iGhnoingKi i „ I L
I� 1:9.028 I ..._
i4ow Im
0 ON
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wo e74
Mob
k.
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AR
tlltn-im-- 't I., -4-j4
064
*TEXAS AVE NW
3:
z
40
Is.
40' nominal
1%-3%+/- 1%-3%+/-
Detaill
Detail 1 California St NW (Hwy 7 — School Rd NW)
Milling Detail
Mill 1.25" depth along curb line
tapered out to 0.0" at 4' — 6'
6.0"Bituminous+/-
40' nominal
1% - 3%+/- 1 0 - 3%+/-
Detaill
NOTE: 1.5" Compacted depth at Gutter (1/4" above
gutter) and 1.75" Compacted depth at centerline.
Detail 1 California St NW (Hwy 7 — School Rd NW)
1.5"Nominal depth Type SP 9.5
Wearing Course Mixture (2,C)
(SPWEA240C) MnDOTSpec 2360
Tack Coat MnDOT
Spec 2357
Maintenance Overlay Notes:
1. Contractor to provide access to all properties to the extent possible, as directed by Engineer. Accessibility must be provided by the end of each
working day.
2. Contractor to mill 1.5" depth for 18" — 24" around all manholes, valve boxes and utility structures.
3. All manhole castings and gate valve covers require installation of 1.0", 1.5" or 2.0" steel adjusting ring for bituminous paving (Contractor to
verify after milling). All Labor and Materials to install steel adjusting rings are included in the cost of "Adjust Frame and Ring Casting & Adjust
Valve Box" pay items. The City will supply steel rings in sizes noted above.
4. When restricted use of the street does not allow for regular garbage collection (Fridays), the Contractor shall provide all required labor and
equipment necessary for the collection of garbage containers, delivering them to where they can be serviced by the garbage truck and returning
them to the property owner by the end of the collection day. The Contractor shall be responsible for coordinating garbage collection with the
City's garbage collection contractor (West Central Sanitation, 4089 Abbot Dr, Willmar, MN 56201; (800) 246-7630).
City of Hutchinson, 111 Hassan St SE, Hutchinson, MN 55350 (320) 234-4209
Maintenance Overlay- California St NW (Hwy 7 W to School Rd NW)
Letting No. 8; Project NO. 23-08
2023 Maintenance Overlay
Bid Opening: August 30, 2023
Completion date: October 31, 2023
Line No. Item No. Item Description
1 2021.501 Mobilization
2 2232.603 Mill Bituminous Surface (1.25" depth along cu
3 2357.506 Bituminouse Material for Tack Coat
4 2360.509 Type SP 9.5 Wearing Course Mixture (2, C)
5 2504.602 Adjust Valve Box
6 1 2506.502 lAdjust Frame and Ring Casting
7 1 2563.601 ITraffic Control
8 1 2582.503 4" Broken Line Paint -Yellow
Contractor:
Address:
Telephone:
6.0' to
Engineer's Estimate:
CONTRACTOR BID
Unit
Quantity
Bid Price
Bid Total
Bid Price
Bid Total
Lump Sump
1.0
10,000.00
10,000.00
Lineal Feet
5,867.0
2.00
11,734.00
Gallon
1,440.0
3.70
5,328.00
Ton
1,100.0
100.00
110,000.00
Each
8.0
150.00
1,200.00
Each
29.0
1 150.00
4,350.00
Lump Sump
1.0
1 5,000.00
1 5,000.00
Lineal Feet
1 2,935.0
1 0.85
1 2,494.75
TOTAL MAINTENANCE OVERLAY: CALIFORNIA ST NW (FROM HWY 7 W TO SCHOOL RD NW)
Signed
150,106.75
City of Hutchinson, 111 Hassan St SE, Hutchinson, MN 55350 (320) 234-4209
Maintenance Overlay - California St NW (Hwy7 W to School Rd NW)
Letting No. 8; Project NO. 23-08
2023 Maintenance Overlay
Bid Opening: August 30, 2023
Completion date: October 31. 2023
Bertram Asphalt Co, Inc Valley Paving, Inc.
PO Box 162 880013th Ave
Paynesville, MN 56362 Shakopee, MN 55379
(320) 292-1311 (952) 445-8615
bertramasphalt@gmail.com brentCDyal leypaving.com
Southwest Paving
NO RESPONSE
Line No. Item No. Item Description
Engineer's Estimate:
CONTRACTOR BID
CONTRACTOR BID
CONTRACTOR BID
Unit
Quantity
Bid Price
Bid Total
Bid Price
Bid Total
Bid Price
Bid Total
Bid Price
Bid Total
1
2021.501
Mobilization
Lump Sump
1.0
10,000.00
10,000.00
1,272.00
1,272.00
7,500.00
7,500.00
2
2232.603
Mill Bituminous Surface (1.25" depth along curb, tapered 6.0'to 0.0")
Lineal Feet
5,867.0
2.00
11,734.00
2.45
14,374.15
0.78
4,576.26
3
2357.506
Bituminouse Material for Tack Coat
Gallon
1,440.0
3.70
5,328.00
2.55
3,672.00
0.01
14.40
4
2360.509
Type SP 9.5 Wearing Course Mixture (2, C)
Ton
1,100.0
100.00
110,OD0.00
123.67
136,037.00
101.00
111,100.00
-
-
5
2504.602
Adjust Valve Box
Each
8.0
150.00
1,200.00
7.79
62.32
30.00
240.00
6
2506.502
Adjust Frame and Ring Casting
Each
29.0
150.00
4,350.00
18.65
540.85
40.00
1,160.00
7
2563.601
Traffic Control
Lump Sump
1.0
5,000.00
5,000.00
623.53
623.53
2,530.00
2,530.00
8
2582.503
4" Broken Line Paint - Yellow
Lineal Feet
2,935.0
F 0.85
2,494.75
0.85
2,494.75
1 0.17
498.95
Contractor:
Address:
Telephone:
TOTAL MAINTENANCE OVERLAY: CALIFORNIA ST NW (FROM HWY 7 W TO SCHOOL RD NW) 150,106.75 159,076.60 127,619.61
Signed
09/05/2023
Purchase Requisition 08:51 AM
Purchase Requisition No 020394
Requested Date
Required Date
Requested By
09/05/2023
jolson
Preferred Vendor 134822
VALLEY PAVING INC
Address 8800 13TH AVE E
Department 4300
SHAKOPEE, MN 55379
Req. Description MAINT OVERLAY - CALIFORNIA ST NW (HWY 7 - SCHOOL RD NW)
Qty.
Description
GL Number 1
Unit Price
Amount
1
MAINT OVERLAY-CALIFORNIA ST
401-4300-90530-1660
127,619.91
127,619.91
Total:
127,619.91
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution to donate surplus property.
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 9/12/2023
Application Complete N/A
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Requesting approval of resolution #15627 to donate surplus property to Brownton Police
Department.
Surplus property: A bank of 10 standalone metal lockers that were used for temporary evidence
storage in the old police department evidence preparation area.
Evidence lockers are of no useful value to Hutchinson police Services.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION TO DONATE
SURPLUS POLICE DEPARTMENT PROPERTY
Resolution No. 15627
WHEREAS, the Hutchinson Police Department has accumulated surplus property.
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91,
Subdivision 3, Paragraph C for the donation of surplus property.
AND WHEREAS, the police department has determined that it is in possession of
surplus property.
AND WHEREAS, the surplus property was originally purchased for department use as
temporary evidence storage.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA.
That the Hutchinson City Council hereby approves the donation of a bank of 10
standalone metal lockers that were used for temporary evidence storage in the old police
department evidence preparation area to the Brownton Police Department.
Adopted by the City Council this 12th day of September, 2023
Mayor
City Administrator
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/17/23 - 9/12/23
Check Date
---------------
08/17/2023
Check
----------
112867
Vendor Name
------------------ ----------- ---------- ----------------
INTERSTATE ALL BATTERY CENTER
Description
--------------------------------------------------------------------
BATTERIES - STREETS
Amount
-------------------
224.75
08/17/2023
112868
INTERSTATE BATTERY SYSTEM MINNEAPOL
BATTERIES - HATS
425.85
08/23/2023
112869
LEAGUE OF MN CITIES -INS TRUST
CLAIM #286815
425.00
08/25/2023
112870
MNPEA
Payroll Report 8/6/23 - 8/19/23
720.00
08/25/2023
112871
UNUM Life Insurance
Payroll Report 8/6/23 - 8/19/23
903.49
08/25/2023
112872
LELS Union Dues
Payroll Report 8/6/23 - 8/19/23
337.50
08/25/2023
112873
HART
Payroll Report 8/6/23 - 8/19/23
478.51
08/25/2023
EFT
EFTPS
Payroll Report 8/6/23 - 8/19/23
81,009.77
08/25/2023
EFT
Child Support
Payroll Report 8/6/23 - 8/19/23
450.39
08/25/2023
EFT
MN Dept of Revenue
Payroll Report 8/6/23 - 8/19/23
15,602.06
08/25/2023
EFT
Provident Life -Vol Ins
Payroll Report 8/6/23 - 8/19/23
383.34
08/25/2023
EFT
PERA
Payroll Report 8/6/23 - 8/19/23
60,729.33
08/25/2023
EFT
Further HSA
Payroll Report 8/6/23 - 8/19/23
15,290.67
08/25/2023
EFT
Mission Square
Payroll Report 8/6/23 - 8/19/23
4,152.13
08/25/2023
EFT
VOYA
Payroll Report 8/6/23 - 8/19/23
460.00
08/25/2023
EFT
MNDCP
Payroll Report 8/6/23 - 8/19/23
325.00
09/12/2023
112874
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
675.87
09/12/2023
112875
VOID
VOIDED CHECK
-
09/12/2023
112876
ACE HARDWARE - 1790
REPAIR & MAINT SUPPLIES - FIRE
127.84
09/12/2023
112877
ACE HARDWARE - 1825
REPAIR & MAINT SUPPLIES - POLICE
42.55
09/12/2023
112878
ACE HARDWARE - 6762
PAINT & SUPPLIES - REFUSE
63.96
09/12/2023
112879
ADVANCED ENGINEERING & ENVIRONMENTA
LS IMPVS, SCADA PROJECT - WWTP & WATER
3,480.00
09/12/2023
112880
ADVANCED HEALTH, SAFETY & SECURITY
SAMPLE TESTING - GO TAX REFUNDING
1,125.00
09/12/2023
112881
ADVANCED POWER SERVICES INC
GENERATOR INSPECTIONS - WATER
315.00
09/12/2023
112882
AGUILAR-GONZALEZ, JOSE
UB refund for account: 3-657-7950-9-03
141.20
09/12/2023
112883
ALEX AIR APPARATUS 2 LLC
SCBA COMPRESSOR TESTING - FIRE
804.89
09/12/2023
112884
AMENT, ADAM
REIMB: TABLE FOR BOOKING - POLICE
258.24
09/12/2023
112885
AMERICAN BOTTLING CO
COST OF GOODS SOLD - LIQUOR HUTCH
351.66
09/12/2023
112886
AMPLIFY FOR CHANGE
SUPPORT TO MPCA GRANT - CREEKSIDE
1,000.00
09/12/2023
112887
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,291.85
09/12/2023
112888
AUTO-CHLOR SYSTEM
8/22 DISHWASHER SERVICE - SR DIN
259.32
09/12/2023
112889
B & B SPORTS & RV
RESCUE-8 SKID BARB BRASS FUEL VALVE - FIRE
22.25
09/12/2023
112890
BALDWIN SUPPLY COMPANY
SKIRTBOARD - CREEKSIDE
334.36
09/12/2023
112891
BARGEN INC
HWY 15 TRAIL REPAIRS - STREETS
13,200.00
09/12/2023
112892
BARKEIM, ELDON/NAOMI
UB refund for account: 2-670-8970-1-01
57.69
09/12/2023
112893
BEACON ATHLETICS
JOX BASEBALL WEDGES - PARKS
1,838.00
09/12/2023
112894
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
6,774.82
09/12/2023
112895
BERNICK'S
COST OF GOODS SOLD - LIQUOR HUTCH
1,102.31
09/12/2023
112896
BOCK, CINDY
REIMB: SUBPOENA MILEAGE - POLICE
8.12
09/12/2023
112897
BOLTON & MENK INC
OTTER & CAMPBELL LAKES THRU 8/22 - STREETS
10,493.00
09/12/2023
112898
BRASS FOUNDRY BREWING CO
COST OF GOODS SOLD - LIQUOR HUTCH
743.41
09/12/2023
112899
BRAUN INTERTEC CORP
PD WINDOW TESTING/ROBERTS RD PROJ THRU 8/25/23
10,392.00
09/12/2023
112900
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
39,469.87
09/12/2023
112901
BRIGHTLY SOFTWARE INC
MAP & MERCHANT CONN CONFIG - BLDG INSPEC
2,612.50
09/12/2023
112902
BSN SPORTS LLC
FB PANTS W/ PADS, MOUTHGUARDS - REC
2,672.90
09/12/2023
112903
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
91,360.23
09/12/2023
112904
C-AIRE INC
COMPRESSOR MAINT, FILTERS - COMPOST
1,816.63
09/12/2023
112905
CANNON RIVER WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
180.00
09/12/2023
112906
CARD SERVICES
SUPPLIES - POLICE
182.07
09/12/2023
112907
CENTRAL HYDRAULICS
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
3,118.49
09/12/2023
112908
CENTRAL MCGOWAN
OXYGEN - CREEKSIDE
58.09
09/12/2023
112909
CINTAS CORPORATION
SUPPLIES & SERVICE - MULTIPLE DEPTS
510.94
09/12/2023
112910
CLARKE ENVIRONMENTAL MOSQUITO MGMT
AUG MOSQUITO MGMT-STREETS
8,930.24
09/12/2023
112911
COKER COMPOSTING AND CONSULTING
SUPPORT TO CASP IMPL & MPCA GRANT - CREEKSIDE
412.50
09/12/2023
112912
COLDSPRING
ROSE NICHE FRONT - CEMETERY
335.00
09/12/2023
112913
CORE & MAIN LP
2 BOXES OF INSIDE TRANSMITTERS - WATER
9,558.00
09/12/2023
112914
CREEKSIDE SOILS
MULCH, DIRT - PARKS, STREETS
374.98
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/17/23 - 9/12/23
Check Date
---------------
09/12/2023
Check
----------
112915
Vendor Name
------- ------- -------- ----- ----------------------------
CROW RIVER PRESS INC
Description
----------------------------- ---- ------------- ----- -----------------
SUPPLIES, NEWSLETTERS - MULTIPLE DEPTS
Amount
-------------------
1,065.49
09/12/2023
112916
DAHLHEIMER BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
75,356.76
09/12/2023
112917
VOID
VOIDED CHECK
-
09/12/2023
112918
DAKOTA STORAGE BUILDINGS LLC
12X20 BUILDING FOR CASP PROJECT - REFUSE
11,619.71
09/12/2023
112919
DLT SOLUTIONS LLC
ANNUAL SUBSCRIPTION RENEWALS
7,882.97
09/12/2023
112920
DUMMER, TYLER
UB refund for account: 1-570-8040-6-03
71.17
09/12/2023
112921
E2 ELECTRICAL SERVICES INC
INSTALL CONDUIT - REC CTR
645.21
09/12/2023
112922
ECOLAB PEST ELIMINATION
PEST CONTROL- MULTIPLE DEPTS
306.50
09/12/2023
112923
ECOSAFE ZERO WASTE USA INC
24"X32" COMPOSTABLE BAG / LINER - REFUSE
6,678.00
09/12/2023
112924
EHLERS & ASSOCIATES INC
JULY TIF REPORTING
3,378.75
09/12/2023
112925
ELECTRO WATCHMAN
ADDED CODE TO PANEL- LIBRARY
25.00
09/12/2023
112926
FARM -RITE EQUIPMENT
HYDRAULIC FLUID, EQUIP RENTAL- STREETS
2,640.87
09/12/2023
112927
FASTENAL COMPANY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
525.28
09/12/2023
112928
FENSKE'S STUMP REMOVAL
STUMP REMOVALS - STREETS
12,100.00
09/12/2023
112929
FERGUSON WATERWORKS #2518
AY WATER LID ONLY, FLANGE KIT - WATER
371.62
09/12/2023
112930
FIRE SAFETY USA INC
TRAINING SMOKE FLUID - FIRE
495.00
09/12/2023
112931
FOSTER MECHANICAL
HVAC REPAIRS - MULTIPLE DEPTS
605.00
09/12/2023
112932
FOTH INFRASTRUCTURE & ENVIRONMENT
CASP DESIGN/CONST THRU 7/31 - CREEKSIDE
7,332.77
09/12/2023
112933
FOUNTAIN HILL WINERY & VINEYARD LLC
COST OF GOODS SOLD - LIQUOR HUTCH
343.20
09/12/2023
112934
FUZE LOGISTICS SERVICES USA INC
5/26 CREEKSIDE FREIGHT TO STOCKMANS, OSSEO
650.00
09/12/2023
112935
GALLS LLC
SHIRTS, PANTS - POLICE
270.00
09/12/2023
112936
GAVIN, JANSSEN & STABENOW LTD
MAY/DUNE PROSECUTIONS, DOG BITE CASE - LEGAL
8,280.00
09/12/2023
112937
GLOBAL SPECIALTY CONTRACTORS INC
VALVE - WATERPARK
1,255.00
09/12/2023
112938
GRAINGER
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
3,221.77
09/12/2023
112939
GRATKE, TIM
REIMB: MWOA CONF - WWTP
310.08
09/12/2023
112940
GREEN EARTH LAWN CARE INC
JULY MOWING: GLEN STREET
180.00
09/12/2023
112941
HAGER JEWELRY INC
NAME PLATE & ENGRAVING - REFUSE
46.50
09/12/2023
112942
HANSEN GRAVEL INC
WASHED SAND - STREETS
408.00
09/12/2023
112943
HANSON & VASEK CONSTRUCTION
CURB CUT - ARENA
4,400.00
09/12/2023
112944
HAWKINS INC
SODIUM HYDROXIDE, ACID -WATER
9,832.14
09/12/2023
112945
H EALTH PARTN ERS INC
SEPTEMBER MEDICAL INSURANCE
117,798.71
09/12/2023
112946
HELDT PAINTING & CONTRACTING LLC
PATCHING & PAINTING - EDA
240.00
09/12/2023
112947
HILLYARD / HUTCHINSON
OPERATING SUPPLIES - MULTIPLE DEPTS
1,334.71
09/12/2023
112948
HJERPE CONTRACTING
REPAIR WATER LEAK - WATER
2,208.90
09/12/2023
112949
HOISINGTON KOEGLER GROUP INC
GROWTH AREA PLANNING THRU 7/31
1,966.76
09/12/2023
112950
HOME CITY ICE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,319.48
09/12/2023
112951
HUSTON, CHAD
REIMBURSE DAMAGE TO RV DOOR - PARKS
3,024.08
09/12/2023
112952
HUTCH WARD II LLC
UB refund for account: 2-323-0011-0-02
17.45
09/12/2023
112953
HUTCHINSON AREA CHAMBER OF COMMERCE
LEADERSHIP PARTICIPANTS - MULTIPLE DEPTS
1,100.00
09/12/2023
112954
HUTCHINSON CHAMBER & TOURISM
JULY 2023 LODGING TAX
12,560.74
09/12/2023
112955
HUTCHINSON FIGURE SKATING ASSOC
PRCE SKATE SCHOOL INSTRUCTOR - ARENA
1,169.25
09/12/2023
112956
HUTCHINSON HEALTH
DRUG TESTING - REFUSE
243.00
09/12/2023
112957
HUTCHINSON JUNIOR LEAGUE BASEBALL
SUMMER BASEBALL REG - REC
24,124.84
09/12/2023
112958
HUTCHINSON LEADER
SUBSC, ADVERTISING - MULTIPLE DEPTS
1,407.23
09/12/2023
112959
HUTCHINSON WHOLESALE #1550
EQUIPMENT PARTS - MULTIPLE DEPTS
99.09
09/12/2023
112960
HUTCHINSON WHOLESALE #1551
EQUIPMENT PARTS - COMPOST
1,372.08
09/12/2023
112961
HUTCHINSON WHOLESALE #1552
SWITCHES - PARKS
19.98
09/12/2023
112962
HUTCHINSON WHOLESALE #2520
SOCKET SETS: SHOP TOOLS - FIRE
273.65
09/12/2023
112963
HUTCHINSON, CITY OF
JUL 2023 STORM DRAINAGE - MULTIPLE DEPTS
7,116.58
09/12/2023
112964
HUTCHINSON, CITY OF
ATM CASH
4,000.00
09/12/2023
112965
IDEAL SERVICE INC
TROUBLESHOOT WELL #5 VFD - WATER
435.00
09/12/2023
112966
IMS-INDUSTRIAL MAINTENANCE SUPPLIES
CATCH BASIN REPAIRS - STORM WATER
1,875.00
09/12/2023
112967
INTEGRATED POWER SERVICES LLC
MARATHON - WWTP
801.03
09/12/2023
112968
INTERSTATE BATTERY SYSTEM MINNEAPOL
BATTERY - HATS
145.95
09/12/2023
112969
ISD #423
1/3 SIDEWALK & CURB AT PARK ELEM - STREETS
5,055.67
09/12/2023
112970
JLR GARAGE DOOR SERVICE
EAST DOOR REPAIR - PARKS
447.28
09/12/2023
112971
JOHNSON BROTHERS LIQUOR CO
COST OF GOODS SOLD - LIQUOR HUTCH
45,162.70
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/17/23 - 9/12/23
Check Date
---------------
09/12/2023
Check
--------- -
112972
Vendor Name
----- ------------------ ---- ----------------------------
JUUL CONTRACTING CO
Description
----------------------- ------ -------- ----------- ----------- ---------
2ND AVE POND: RIP RAP, EQUIP & LABOR - STORM
Amount
-------------------
738.90
09/12/2023
112973
KAHL, DENNIS
MOWING MULTIPLE RESIDENCES - STORM WATER
670.00
09/12/2023
112974
KAMPS INC
PALLETS - COMPOST
6,240.00
09/12/2023
112975
KANDIYOHI COUNTY HEALTH & HUMAN SVC
VULNERABLE ADULT INV TRAINING - POLICE
90.00
09/12/2023
112976
KERI'S CLEANING & HANDYMAN SERVICES
AUG CLEANING - MULTIPLE LOCATIONS
6,301.06
09/12/2023
112977
KOHLS SWEEPING SERVICE
2023 SHORT -LINE STRIPING - STREETS
9,999.30
09/12/2023
112978
KRANZ LAWN & POWER
EQUIPMENT PARTS - MULTIPLE DEPTS
771.86
09/12/2023
112979
KWIK TRIP
CONCESSION SUPPLIES - WATERPARK
2,386.48
09/12/2023
112980
L & P SUPPLY CO
EQUIPMENT PARTS - MULTIPLE DEPTS
1,194.90
09/12/2023
112981
LAW ENFORCEMENT SEMINARS LLC
IA INVESTIGATION SEMINAR - POLICE
850.00
09/12/2023
112982
LEAGUE OF MN CITIES
2023-2024 MEMBERSHIP DUES
15,111.00
09/12/2023
112983
LEAGUE OF MN CITIES -INS TRUST
2023/24 INSURANCE RENEWAL & 4TH QTR PREMIUMS
186,231.00
09/12/2023
112984
LOGIS
SEPT 2023 APPL BASE, SUPPLIES - MULTIPLE DEPTS
64,015.94
09/12/2023
112985
M&D CARPENTRY LLC
CABINETS REMOVE/INSTALL- DMV
600.00
09/12/2023
112986
M-R SIGN
SIGNS - STREETS
169.07
09/12/2023
112987
MACQUEEN EMERGENCY
SCBA PACK REPAIRS - FIRE
182.00
09/12/2023
112988
MACQUEEN EQUIPMENT
VACTOR TRAINING - WWTP
500.00
09/12/2023
112989
MADDEN GALANTER HANSEN LLP
LABOR RELATIONS SERVICES THRU 7/31/23
60.00
09/12/2023
112990
MARCO TECHNOLOGIES LLC
AUG SHREDDING, CONTRACTS - MULTIPLE DEPTS
500.25
09/12/2023
112991
MARCO TECHNOLOGIES LLC
8/20 - 9/20'23 CONTRACT - MULTIPLE DEPTS
2,153.91
09/12/2023
112992
MASICA, ABI
REFUND: COACHING - REC
35.00
09/12/2023
112993
MASTER CRAFT MECHANICAL
HOT WATER LEAK - LIQUOR HUTCH
135.00
09/12/2023
112994
MCLEOD COUNTY PROPERTY MANAGEMENT
UB refund for account: 3-210-4360-4-02
26.81
09/12/2023
112995
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
3,586.94
09/12/2023
112996
VOID
VOIDED CHECK
-
09/12/2023
112997
MESSNER, KEITH
REIMB: SAFETY FOOTWEAR - ENG
160.00
09/12/2023
112998
MESSNER, SANDRA
HEM PANTS - POLICE
20.00
09/12/2023
112999
MEUFFELS, CASSANDRA
REIMB: AUG MILEAGE TO/FROM CREEKSIDE
28.86
09/12/2023
113000
MID -STATE ROLL -OFF SERVICE
ROLL -OFF - POLICE
676.95
09/12/2023
113001
MINI BIFF
RENTALS - MULTIPLE DEPTS
422.79
09/12/2023
113002
MINNESOTA DEPT OF HEALTH
Q3 2023 STATE FEE - WATER CONNECTIONS
12,512.00
09/12/2023
113003
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
16,302.03
09/12/2023
113004
MN DEPT OF TRANSPORTATION
JOB COST TRANSFERS - STREETS
972.67
09/12/2023
113005
MORTENSON, CINDY
UB refund for account: 3-870-4650-9-02
6.30
09/12/2023
113006
MOTION PICTURE LICENSING CORPORATIO
10/13/23 - 10/12/24 MPLC UMBRELLA LICENSE - SR CTR
420.59
09/12/2023
113007
MRPA
CONFERENCE REGISTRATIONS - PARK & REC
1,598.00
09/12/2023
113008
MTI DISTIBUTING INC
CASTER FORK - PARKS
294.92
09/12/2023
113009
NELSON INTERNATIONAL
ENGINE #2 ENGINE REPAIR - FIRE
4,280.01
09/12/2023
113010
NERO ENGINEERING LLC
6/1 - 7/31 WASTEWATER TREATMENT EFFORTS
25,332.50
09/12/2023
113011
ODP BUSINESS SOLUTIONS LLC
STIR STICKS, BOWLS - HATS
59.45
09/12/2023
113012
OLD DOMINION BRUSH CO INC
BOX SCREENS - STORM WATER
3,808.24
09/12/2023
113014
PAL-SERV
PALLETS - COMPOST
5,668.00
09/12/2023
113015
PARAGON RESTORATION II INC
L10P22-10 BRIDGE DECK REHAB PAY #4 THRU
77,486.75
09/12/2023
113016
PARK NICOLLET CLINIC
SEPT 2023 CAM
1,500.00
09/12/2023
113017
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,724.00
09/12/2023
113018
PEAT INC
FINE BLACK PEAT - COMPOST
18,480.00
09/12/2023
113019
PEN & INC
PLATE INSPEC & TRANSFER - COMPOST
1,146.60
09/12/2023
113020
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
2,927.04
09/12/2023
113021
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
16,157.81
09/12/2023
113022
PIONEER ATHLETICS / PIONEER MFG
MARKING PISTOL, AEROSOL, MARKING PAINT - PARKS
3,252.91
09/12/2023
113023
POMP'S TIRE SERVICE INC
TIRES - MULTIPLE DEPTS
1,211.48
09/12/2023
113024
PREMIER TECH CHRONOS
EQUIPMENT PARTS - COMPOST
4,747.39
09/12/2023
113025
PREMIUM WATERS
5 GALLONS - PARKS
51.74
09/12/2023
113026
PRO AUTO MN INC
2014 FUSION: OIL CHANGE, INSPEC - BLDG INSPEC
78.54
09/12/2023
113027
PROEHL, QUINTEN
UB refund for account: 3-275-7320-7-03
45.14
09/12/2023
113028
PROFESSIONAL WATER TECHNOLOGIES INC
SPECTRAGUARD - WATER
7,117.00
09/12/2023
113029
QUALITY NEW & USED PALLETS
PALLETS - COMPOST
18,720.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/17/23 - 9/12/23
Check Date
---------------
09/12/2023
Check
----------
113030
Vendor Name
-- ---- --------------- ----------------------------------
R & R EXCAVATING
Description
----------------------- -------- ----------- ------ --------------------
L1P23-01: ROBERTS RD SW #6 THRU 8/29
Amount
-------------------
319,039.30
09/12/2023
113031
REDLINE SYSTEMS INC
3 X 3 SQUARE TUBING 20 FT STICK - PARKS
186.60
09/12/2023
113032
REINER ENTERPRISES INC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
3,258.25
09/12/2023
113033
REVIER WELDING
HR FLATSTEEL-AIRPORT
172.80
09/12/2023
113034
ROYAL WASH HOUSE
LAUNDRY SERVICES - EV CTR
33.67
09/12/2023
113035
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
375.03
09/12/2023
113036
SCHLAUDERAFF IMPLEMENT CO
PTO SHAFT - WWTP
2,699.36
09/12/2023
113037
SCHWEISS DOORS
DOOR REPAIR -AIRPORT
863.00
09/12/2023
113038
SHAKOPEE BREWHALL
COST OF GOODS SOLD - LIQUOR HUTCH
120.00
09/12/2023
113039
SHI INTERNATIONAL CORP
ANNUAL SOFTWARE,SUPPORT- MULTIPLEDEPTS
22,074.15
09/12/2023
113040
SHORT-ELLIOT-HENDRICKSON INC
JULY PROJECTS - MULTIPLE DEPTS
13,466.60
09/12/2023
113041
SITEONE LANDSCAPE SUPPLY
SS ROTOR 6" RISER W/ CHECK VALVE - PARKS
565.91
09/12/2023
113042
SMALL LOT MN
COST OF GOODS SOLD - LIQUOR HUTCH
1,549.30
09/12/2023
113043
SORENSEN'S SALES & RENTALS
GENIE LIFT RENTAL - WATER
39.00
09/12/2023
113044
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
41,526.04
09/12/2023
113045
STAMP-N-STORAGE
CUSTOM CASH DRAWER INSERT - DMV
156.00
09/12/2023
113046
STANDARD PRINTING-N-MAILING
SUPPLIES, POSTAGE - MULTIPLE DEPTS
1,330.66
09/12/2023
113047
STAPLES ADVANTAGE
OFFICE SUPPLIES - MULTIPLE DEPTS
1,215.30
09/12/2023
113048
STATE OF WISCONSIN
7/22 - 6/23 TONNAGE/LICENSE - COMPOST
286.60
09/12/2023
113049
STREICH TRUCKING
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
10,225.00
09/12/2023
113050
STREICHER'S
AMMO - POLICE
1,081.66
09/12/2023
113051
STUTELBERG, KAITLYN
REFUND: CANCELLED CAMPGROUND RES - PARKS
25.00
09/12/2023
113052
SUPERIOR JETTING
2 DAYS OF HIGH PRESSURE JETTING WTP REJECT PIPES
5,156.25
09/12/2023
113053
SYSCO WESTERN MN
CONCESSION SUPPLIES - WATERPARK
596.64
09/12/2023
113054
TALL SALES COMPANY
JULY CREEKSIDE COMMISSIONS
1,520.58
09/12/2023
113055
TERMINAL SUPPLY CO
ROCKER SWITCHES, COPPER LUGS, NUTS - HATS
89.92
09/12/2023
113056
THOMSON REUTERS-WEST
JULY SUBSCRIPTION - LEGAL
1,266.72
09/12/2023
113057
TITAN MACHINERY
2023 CASE 621 GXR WHEEL LOADER - COMPOST
195,408.00
09/12/2023
113058
TOLLIFSON, NICOLE
UB refund for account: 1-786-0455-0-03
39.45
09/12/2023
113059
TRI COUNTY WATER
BOTTLE WATER, COOLER RENTAL- MULTIPLE DEPTS
339.50
09/12/2023
113060
TWO-WAY COMMUNICATIONS INC
PARTS & REPAIRS - MULTIPLE DEPTS
1,207.65
09/12/2023
113061
ULINE
A -FRAMES - REC
293.94
09/12/2023
113062
UNITED FARMERS COOP
FUEL - HATS
26,009.05
09/12/2023
113063
UNUM LIFE INSURANCE CO OF AMERICA
SEPT LIFE INSURANCE
2,950.72
09/12/2023
113064
USA BLUE BOOK
ORION FORMIC ACID REAGENT, ANALYZER - WATER
9,456.58
09/12/2023
113065
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
25,793.75
09/12/2023
113066
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
802.45
09/12/2023
113067
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
5,129.63
09/12/2023
113068
VIVID IMAGE
TIGERPATH GUIDE UPDATES - EDA
705.00
09/12/2023
113069
VOS CONSTRUCTION INC
LOCKER ROOM DESIGN FEE - ARENA
4,000.00
09/12/2023
113070
WARNKE, HEIDI
UB refund for account: 3-130-1060-0-01
2.34
09/12/2023
113071
WASTE MANAGEMENT OF WI -MN
REFUSE TAKEN TO LANDFILL
6,633.03
09/12/2023
113072
WEGNER, JEFFREY
REIMB: SAFETY FOOTWEAR - PARKS
206.99
09/12/2023
113073
WILLOW CREEK CONCRETE PRODUCTS
BLOCK, PINS, GRID - KIWANIS PROJ RETAINING WALL
4,434.85
09/12/2023
113074
WILSON'S NURSERY INC
PLANTS, TREES - MULTIPLE DEPTS
193.50
09/12/2023
113075
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
5,288.00
09/12/2023
113076
WINE MERCHANTS INC
COST OF GOODS SOLD - LIQUOR HUTCH
5,823.85
09/12/2023
113077
WITTE SOD FARMS INC
SOD - PARKS
174.00
09/12/2023
113078
WM MUELLER & SONS
SAND - STREETS
7,903.14
09/12/2023
113079
WOLF BRONZE LLC
SCULPTURE RESTORATION
3,180.00
09/12/2023
113080
WOOD & RUE PLLP
COURT FILE # 43-CR-22-996 REVIEW - LEGAL
623.16
09/12/2023
113081
ZARNOTH BRUSH WORKS INC
CABLEWRAP - STORM WATER
560.00
09/12/2023
113082
ZOHO CORPORATION
SUBSC FOR MANAGEENGINE - MULTIPLE DEPTS
1,195.00
09/12/2023
113083
ZWEIBOHMER, AUSTIN
UB refund for account: 3-125-1060-7-05
69.03
Total - Check Register A:
$ 2,061,130.60
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/17/23 - 9/12/23
Check Date
---------------
09/12/2023
Check
----------
113013
Vendor Name
-------------------------------------------------------
OUTDOOR MOTION
Description
--------------------------------------------------------------------
TUBES, TIRES - POLICE
Amount
-------------------
45.00
Total - Check Register B:
$ 45.00
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
2023 Emerald Ash Borer (EAB) update
Agenda Item:
Department: Public Works/Engineering
LICENSE SECTION
Meeting Date: 9/12/2023
Application Complete N/A
Contact: John Olson/Mike Stifter
Agenda Item Type:
Presenter: John Olson/Mike Stifter
Reviewed by Staff ❑�
Communications, Requests
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
On August 18, 2023, the Minnesota Department of Agriculture placed McLeod County on an
emergency EAB quarantine.
This summer, EAB was detected in the County between Hutchinson and Silver Lake. This
discovery is the second of three triggering events identified in the City's EAB Response Plan.
Upon an infestation within the County, the City's plan is to initiate and continue pesticide
treatments of specific, high -value ash trees. The City will continue its proactive removal and
replacement of ash trees in poor to moderate health conditions.
We anticipate finding EAB within City limits soon. Once a verified infestation is detected, the City
will then shift its focus to inspecting trees, identifying infested trees and removing them.
We will also be notifying property owners of their need to remove any dead trees. A registration
list for tree -care contractors will also be built.
City staff will make a presentation and be available to answer any questions.
BOARD ACTION REQUESTED:
No action required
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
HUTCHINSON
A CITY ON PURPOSE.
Implementation of
Emerald Ash Borer (EAB)
Management Plan
City of Hutchinson
UPDATE: August, 2023
Purpose
This management plan addresses the infestation of EAB in the City of Hutchinson's urban forest.
The goal of this plan is to address an EAB infestation through public education, inspection, and strategic
management. By continually refining and maintaining efforts begun in the early 2000's, the intent is to
mitigate, to the extent possible, the disruption to the City's urban forest caused by an EAB infestation.
Fostering public awareness of EAB will help with early detection of an infestation. By implementing
proactive and reactive management practices, the City intends to spread the affects and costs
associated with an EAB infestation over time to the extent possible.
Applicability
This plan is applicable to trees within rights -of -way and trees on other publicly owned property.
Removal orders for infested trees on private properties may become necessary if infestations result in
specific public hazards, negatively affect public land and/or threaten the overall health of Hutchinson's
urban forest. Removals of infested trees is to be done during the period of November to March of each
year whenever possible, except in the case of specific public hazards.
Administration
The Public Works Manager and Arborist are responsible for implementing and overseeing this plan.
They implement proactive and reactive components of this plan with support from others in Public
Works, the Parks, Recreation & Community Education department, Creekside Soils and City
administration.
EAB Background
EAB is a non-native beetle that causes widespread decline and death of ash trees. EAB, in its larval
stage, feeds on plant tissues between the bark and sapwood, disrupting the transport of water and
nutrients within the tree. When the infestation is severe enough in an individual tree, the tree will die.
Millions of ash trees across the country and within Minnesota have been lost to EAB.
For planning purposes, it is assumed that EAB will kill about 10% of ash trees within the first five years.
In years 6-10, about 20% will die. In years 11-15, the remaining 70% will die.
EAB Status in Minnesota
In August of 2023, EAB was found in eastern McLeod County. McLeod County was identified as having
"general infestation" and McLeod County was included in a quarantine to prevent the further spread of
EAB. The quarantine sets forth: definitions, regulated articles, quarantined areas, conditions of
movement, violations, penalties and special exemptions. The Notice and State Emergency Quarantine
became effective as of August 18, 2023, when it was signed by Thom Petersen, Commissioner,
Minnesota Department of Agriculture.
In 2009, EAB was found along the Mississippi river in southern Minnesota and in the City of St. Paul.
Soon after that, Minneapolis discovered EAB. Since then, EAB has spread closer to Hutchinson. EAB was
then found in counties to the north, south and east of McLeod County (Carver, Sibley, Wright). Given its
proximity and progression rate, EAB is likely to be found in the City shortly.
The Minnesota Department of Agriculture (MnDoA) maintains a map of infestation sites in Minnesota.
MnDoA, MnDNR and the University of Minnesota work together to coordinate responses and produce
helpful educational material. Most educational material is public and available to anyone via websites.
EAB Management Strategies
In general, strategies for managing EAB include proactive and reactive strategies. When EAB was first
found in Minnesota, the belief was that EAB would move rapidly throughout the state, as was the case
in other states. The expectation was EAB would affect vast numbers, if not all, of the state's ash trees in
a relatively short time. EAB has spread quite differently in Minnesota, however. Extensive efforts to
detect infestations early and place quarantines on counties to restrict transportation of potentially
infested wood from those counties have proven effective to slow the spread of infestation.
Since the beginning of infestations in the United States, agencies have developed and improved
proactive and reactive management approaches. Slowing the infestation and reducing local ash
mortality rates serves to spread the cost of managing infestations over a longer time. In addition,
biological and pesticide controls and processes are now available. These controls and processes are
continually being refined, which makes Minnesota's EAB infestation look very different from past
infestations in other states.
Proactive management
• Maintain tree inventory information.
• Establish tree condition ratings to reflect the health of trees (Good, Moderate, Poor).
• Identify triggering event(s) used to implement reactive management components of the plan.
• Initiate removal and replacement of ash trees in poor or moderate health condition as resources
permit.
• Continue forestry diversification programs.
o Continue the forestry diversification program that began in 2014 and was increased in
2017 to remove and replace up to 40 selected ash trees, replacing them with other
species. As resources permit, also consider additional, larger diversification projects.
o As opportunity arise, reduce the population of ash trees as part of street and roadway
improvement projects.
o Remove and replace selected boulevard ash trees in areas with high concentrations of
ash trees to maximize urban forest diversification.
Both the University of Minnesota and the MnDoA have recognized that removal of low value ash
trees is an effective proactive management tool when preparing for an EAB infestation. Low
quality ash trees will be removed and replaced as part of capital projects, maintenance activities
and through the forestry diversification program. Special effort will be given to areas where ash
trees makeup a significant portion of local tree population. These efforts will allow the City to
enjoy the benefits of good quality ash trees for as long as possible.
Triggering Events, Subsequent Inspection, Detection & Monitoring
Triggering events are one or more of the following:
1) A verified EAB infestation in any adjoining county
2) A verified EAB infestation anywhere within McLeod County
3) A verified EAB infestation within the City of Hutchinson
Five years ago, EAB was discovered in Clearwater, MN. In response to the first triggering event, on
November 27, 2018, the City Council approved Resolution No. 14973, declaring EAB a public nuisance
under City Code §92.02 (A) (1). This triggering event began reactive management measures. Providec
there are adequate resources, the City intends to continue its proactive measures while implementing
reactive measures.
Reactive management
Infestation within McLeod County
• Initiate and continue pesticide treatments of specific, high -value ash trees.
• As resources allow, continue proactive diversification projects and removals and replacements
of ash trees in poor or moderate health condition, particularly in areas with a high percentage of
ash trees.
Infestation within City of Hutchinson
• The priority will shift to removing dead or declining ash trees.
• Efforts to remove and replace ash trees may continue, as resources permit.
Regular monitoring of the condition of infested ash trees will begin. Removal orders for ash
trees will include instructions to remove trees during winter months (November- March)
whenever possible. Ash trees tend to deteriorate quickly and can cause significant hazards
shortly after their decline, so it may not be possible to wait until winter months. For some ash
trees, it will be necessary to remove trees as soon as practicable after they decline or die.
Partial removals may be considered to address specific hazards.
• Initiate Contractor registration
Treelnventory
The tree inventory is an important tool for this management plan. The Arborist continually updates
Inventory data to reflect changes. Each year, the Arborist updates inventory information and makes an
estimate of the number of publicly owned ash trees. Efforts are made to maintain general health
condition ratings (Good, Moderate, Poor) for publicly owned ash trees, primarily using drive -by
inspections.
Using information from the tree inventory, the Arborist may select specific high -value ash trees on
public property to include in a pesticide treatment program.
Inspection, Detection & Monitoring
The goal of this program is to detect an EAB infestation early. By recognizing an infestation early, it is
easier to determine its extent. Inspection efforts will seek to identify the outer boundaries of any
infestation. The City intends to seek help from and cooperate with federal and state agencies regarding
placement of EAB traps and implementation of other inspection, detection and monitoring activities.
City Arborist— In conjunction with inspections for Dutch Elm Disease, Bur Oak Blight, and other
diseases and infestations, the Arborist's duties include inspection, detection and monitoring of
EAB infestations.
• City maintenance operators (Parks & Public Works) — City maintenance operators that are
outdoors on a regular basis receive training in how to identify ash trees in all seasons. Training
includes the identification of EAB insects, detection of potential ash tree defects, including both
typical, natural defects and those potentially caused by an EAB infestation.
• Property owners/residents — Property owners/residents may likely be the first to detect EAB on
private property. Property owners/residents are encouraged to contact the City with
information relating to any known or suspected infestation. They may directly contact the City
by calling (320) 234-4219 or contact MnDoA using information on the "Arrest the Pest" website
at http://www.mda.state.mn.us/arrestthepest.
Federal and State Agencies — Federal and State agencies may provide a variety of services to
assist in detecting and monitoring an infestation. For example, EAB traps may be set to
determine whether there is an infestation and, if so, to help determine the extent of the
infestation.
Pesticide Treatment
The City may elect to treat certain high value trees at the discretion of the Public Works Manager and
the City Arborist, in consultation with the City director overseeing the property involved. These trees
would be in areas where loss of the tree would cause significant affects, both environmentally and
aesthetically, thereby warranting treatments to prolong tree life.
Property owners/residents may choose to initiate pesticide treatments of privately owned ash trees at
their own expense. The City Arborist will make reasonable efforts to guide property owners to the most
current information regarding EAB pesticides and companies offering pesticide application services.
Tree Removal
The City has established a diversification program to strategically and proactively remove and replace
ash trees. The program replaces ash trees with a wide diversity of tree species. Inventory information is
used to identify specific areas within the City that have high ash tree populations or have ash trees that
are in poor or moderate health. This information is used to establish program goals. This program is
proactive and will continue until there is a verified infestation within the City. Depending upon the
initial effect of the infestation and upon available resources, the diversification program may continue at
the same time as other reactive management efforts.
It is often difficult to identify infested trees within the first 3-5 years, because EAB leaves only subtle
signs of infestation within the tree. After identifying an infested tree, the extent of the infestation and
the number of trees affected will be determined as soon as possible. If necessary, assistance from
federal or state agencies and/or arboricultural specialists may be used to help determine the extent of
the infestation.
Once an infestation is identified within the City, available inventory and health condition assessment
information will be used to identify ash trees in poor health and steps will be taken to remove those
trees as soon as practicable. Strategic removals of declining and aged ash trees helps to spread out the
cost of removals and replacements and may help to slow the spread of EAB.
Once ash trees decline or die, they can quickly become hazardous. Whenever possible, removal of dead
ash trees takes place in winter, between November and March. However, if trees become hazardous or
potentially hazardous, they will be removed as soon as possible. Partial removals may be considered to
address specific hazards.
Hazardous or potentially hazardous trees may include dead ash trees in parks, boulevards or those on
private properties that may negatively affect the use of rights -of -way and public property. In areas
where the tree does not pose a hazard, it is preferable to remove the tree during winter months.
Removals are prioritized based on their potential hazard. Privately owned ash trees deemed to be
hazardous may be removed or partially removed by City maintenance operators, if the property
owner/resident does not comply within the time identified in an issued notice. These costs may be
billed to the property owner/resident. In other cases, tree removal and replacement is the property
owner's or resident's responsibility. Property owners and residents are encouraged to remove infested
trees in a timely manner so they do not end up presenting a hazard.
Tree removal efforts must account for what is happening throughout the urban forest. Tree removal
efforts are coordinated with other departments and agencies whenever possible to maximize their
effectiveness. Responses by federal, state, county or other governmental agencies will be monitored
and adjustments will be made to the City's response plan, based upon resources available from other
government agencies.
Public Education and Outreach
Once there is an EAB infestation within McLeod County, the City Arborist will distribute information
about EAB to property owners/residents. Understanding the threat, knowing what to look for, knowing
what options exist and knowing what to do will be areas of focus for the City's public education and
outreach efforts. In addition, all City maintenance operators will receive additional education to help
them recognize obvious signs and symptoms of an EAB infestation.
The City will use a variety of forums to distribute information about EAB. These forums may include
public hearings, programs, website information, articles, flyers, handouts, press releases and public
service announcements.
The City will provide training to neighborhood and/or volunteer groups interested in assisting the City
detect and manage EAB.
Whenever practicable, a public notice will be posted using the City's website and social media platforms
before ash tree management functions take place near or adjacent to their property.
Replanting
Removing a large numbers of ash trees has the potential to result in an aesthetic and ecological impact.
When feasible, considering engineering parameters and available resources, the intent of this program
is to replace at least one-half of removed trees as soon as practicable.
Available resources, local obstructions, setbacks and clearance requirements will all affect replanting
efforts. When replanting, the goal will be to further diversify tree species within the urban forest, with
the goal of having no more than 10% of any species, 20% of any genus, or 30% of any family of species,
whenever possible. The goal is to maintain species diversification to within 5-10% (no more than
approximately 700 to 1,400 trees of any one species).
Wood Disposal and Utilization
EAB spreads most quickly by transportation of infested wood, whether in the form of logs, tree waste,
chips or firewood. Because an infestation was verified in McLeod County, the Minnesota Department of
Agriculture has declared an emergency quarantine for McLeod County. No one will be able to move
wood into or out of the county without complying with regulations under a separate agreement with
the State of Minnesota.
Creekside Soils will be the designated disposal site for infested ash trees. Determining the highest/best
use of wood waste can take place once Creekside Soils receives affected trees. Possible uses for the
wood include biomass fuel, mulch, pulpwood, and/or saw logs.
Ordinances, Policies and Programs
Applicable ordinances are included in City Code:
§31.32
Sustainability Advisory Board
§92
Nuisances; Health and Sanitation
§92.02
Tree Diseases
§153.85
Tree Planting in New Subdivisions
§154.060
R-5 Manufactured Home Park
§154.065
C-5 Conditional Commercial District
§154.115
Screening, Landscaping, Outdoor Storage and Display
This management plan is also subject to the most recent Public Works Urban Forest Maintenance
Program, including the most current approved species list for boulevard trees.
Contractor Reeistration
It will likely be necessary to manage an influx of tree care contractors coming into the community
following an EAB infestation.
Once there is a verified infestation in the City, the City will establish City -sponsored educational
seminars. Tree care contractors that provide the City with proof of insurance, attend a sponsored
educational seminar and demonstrate an understanding of the City's minimum standards will be listed
on the City's website. Contractors are responsible for initiating this process. This will be implemented
to maximize benefits to property owners/residents. In any case, property owners/residents are
encouraged to check the credentials of tree service contractors they engage.
Fundine & Finances
In 2011, the City began putting away funds to mitigate potential tree diseases/infestations. The City has
transferred approximately $55,000 per year into a dedicated account. The City uses this account for
diseased and infested tree removal and replacement costs. A portion of the money is for diversification
projects to mitigate the effect of diseases and infestations.
Because of the foresight that established this account, the City is in position to effectively respond to
tree diseases and infestations. The account will provide for tree removals, pesticide treatments and
replacement of at least some of the affected trees. This puts the City in an enviable position, when
compared to many agencies who will only be able to react to diseases/infestations using current
operating funds.
The primary funding sources for urban forest management include:
• Tree Disease/Infestation Mitigation account
o Tree removal
o Tree replacement
o Proactive diversification projects
• General fund
o To fund tree replacements, it may be necessary to increase budgets, add general fund
levies or impose fees.
• Capital improvements
o Planting trees on boulevards and pruning, caring for and removing them are recognized
public improvements. Related costs may be assessed to benefitting properties.
o Historically, the City has not assessed tree -related costs associated with improvement
projects, but may consider assessing the excess cost of tree replacements.
• G ra nts
o City staff stays informed of available grant opportunities.
• Donations
o Cash and in -kind donations from individuals and groups are important for management
of the urban forest.
DocuSign Envelope ID: 49D04035-FFC6-40BB-AOCF-CBE63875B618
MINNESOTA DEPARTMENT OF AGRICULTURE
STATE EMERGENCY QUARANTINE
EMERALD ASH BORER
Section I: Declaration of Emergency Quarantine
Whereas, the Commissioner of the Minnesota Department of Agriculture, having found that an
exotic pest, known as the emerald ash borer, Agrilus planipennis Fairmaire, has been detected
in other states and has only a limited distribution in Minnesota at this time; and
Whereas, the emerald ash borer has been found infesting and killing ash trees, Fraxinus spp., in
certain states; and
Whereas, ash trees are a valuable resource for the nursery, landscaping, and timber industries
in Minnesota; and
Whereas, ash trees represent a significant component of the natural, urban and rural forest
environments in Minnesota; and
Whereas, no federal quarantine is in place through the United States Department of
Agriculture, Animal and Plant Health Inspection Service ("APHIS") that will limit the movement
of emerald ash borer into un-infested areas of Minnesota through interstate commerce;
Now, therefore, the Commissioner of the Minnesota Department of Agriculture by the
authority of Minnesota Statutes Section 18G.06 (2008) declares this quarantine to prevent the
further spread of this pest and sets forth: definitions, regulated articles, quarantined areas,
conditions of movement, violations and penalties, and special exemptions. This quarantine
shall become effective immediately and will remain in effect until withdrawn or superseded.
Section II: Definitions
"Ash" means all species of the genus Fraxinus.
"Certificate" means a document authorized or prepared by the Commissioner or their designee
that affirms, declares, or verifies that movement or use of a regulated article complies with this
quarantine and other legal requirements.
"Commissioner" means the Commissioner of the Minnesota Department of Agriculture or their
designee.
"Compliance agreement" means a written agreement between a person and the Commissioner
to achieve compliance with this quarantine.
"Emerald Ash Borer" ("EAB") means the insect known as emerald ash borer, Agrilus
planipennis Fairmaire, in any stage of development.
DocuSign Envelope ID: 49DO4035-FFC6-40BB-AOCF-CBE63875B618
"Firewood" means wood cut to lengths less than four feet long. This includes firewood cut for
personal use.
"Inspector" means an employee of the Minnesota Department of Agriculture or other
individual authorized to enforce the provisions of this quarantine.
"Log" means tree parts cut into lengths four feet or longer.
"MDA designated receiving facility" is a facility located outside the quarantine areas that has an
active compliance agreement with the Department to accept regulated articles for processing.
"Minnesota" means the State of Minnesota.
"Move" ("moved," "movement") means shipped, transported, carried; held or offered for
shipment, transport or carriage; received for shipment, transport or carriage; or allowed to be
shipped, transported or carried.
"Person" means any individual, firm, association, partnership, corporation, governmental
entity, or other legal entity.
"Quarantined Area" means any area listed in Section IV of this quarantine.
"Regulated Article" means any article listed under Section III of this quarantine.
"State" means the District of Columbia, Puerto Rico, the Northern Mariana Islands, or any state,
territory, or possession of the United States.
"Transit" ("transiting") means movement through an area.
Section III: Regulated Articles
Regulated articles are as follows:
(A) The emerald ash borer, Agrilus planipennis Fairmaire, in any stage of development.
(B) All plants and plant parts of the genus Fraxinus, including but not limited to:
a. Logs
b. Nursery stock, scion wood, and bud wood
c. Chips and mulch, either composted or un-composted
d. Stumps, roots, and branches
(C) Firewood of any non -coniferous (hardwood) species
(D) Any article, product, or means of conveyance which the Commissioner determines to
present a risk of spread of EAB and the Commissioner has notified the person in
possession of that article, product, or means of conveyance, is subject to this
quarantine.
(E) Exceptions are:
a. Ash seeds and leaves that contain no ash twigs, branches, and wood
b. Processed lumber that is generally bark free, kiln dried, and with squared edges
c. Finished wood products without bark, including furniture, baskets, and baseball
bats
2
DocuSign Envelope ID: 49DO4035-FFC6-40BB-AOCF-CBE63875B618
Section IV: Quarantined Areas
(A) The following are designated as quarantined areas:
a. The following are designated as quarantined areas in Minnesota:
McLeod County
(B) The Commissioner may designate additional quarantined areas based upon future
confirmation of the presence of the emerald ash borer. Such designations or changes
will become effective upon the posting of notification on the Minnesota Department of
Agriculture website located at http://www.mda.state.mn.us/eab and in the printed
listing available upon request through the Minnesota Department of Agriculture Plant
Protection Division, 625 N. Robert St., St. Paul, MN 55155, 651-201-6684 or
1-888-545-6684. In addition, notification will be made according to the requirements in
Minnesota Statutes Section 18G.06, subd. 3(c).
Section V: Restrictions on Regulated Articles
(A) Movement From a Quarantined Area to a Non -Quarantined Area.
a. The sale and/or movement of ash nursery stock from a quarantined area is
prohibited.
b. The movement of all regulated articles other than ash nursery stock is also
prohibited, except under conditions i or ii below.
i. The regulated article shall have been treated under a Compliance
Agreement and a Certificate must be issued. The point of origin shall be
indicated on the bill of lading or other shipping documents. The
Certificate shall be attached to or associated with the regulated articles
and shall remain on/with the regulated articles until such articles reach
their final destination. The Certificate shall be given to the recipient at
the destination of the shipment and shall be retained with the shipping
documents.
II. The regulated article is transported to an MDA designated receiving facility
between October 1 and April 30 only.
iii. The regulated article is transported under a state phytosanitary certificate
issued by the state of origin with prior approval from the Commissioner.
(B) Movement Transiting a Quarantined Area When Regulated Articles Originate from a
Non -Quarantined Area.
a. The transit of regulated articles originating from a non -quarantined area,
through a quarantined area, to a non -quarantined area is prohibited, except
under the following conditions:
i. During the period of May 1 through September 30, if the regulated
articles are shipped in an enclosed vehicle or completely enclosed by a
covering adequate to prevent the infestation of regulated articles by
emerald ash borer.
3
DocuSign Envelope ID: 49D04035-FFC6-40BB-AOCF-CBE63875B618
During the period of May 1 through September 30, uncovered regulated
articles may transit without stopping except for refueling or traffic
conditions.
iii. Transit is not regulated during the period October 1 through April 30.
(C) Movement From A Non -Quarantined Area Into A Quarantined Area.
a. Regulated articles may move from a non -quarantined area into a quarantined
area. Once an article has entered a quarantined area, it is subject to the same
restrictions as an article that originated from the quarantined area.
(D) Movement Within A Quarantined Area
a. Regulated articles may move within a quarantined area.
b. Exceptions are:
Ash genus Fraxinus Nursery stock, scion wood, and bud wood
(E) Removal Of Regulated Articles From Unauthorized Areas.
a. Any regulated articles moved in violation of this quarantine shall be removed to
a permitted area within 24 hours of discovery or shall be subject to destruction
under the direction of the Commissioner and at the expense of the owner or
owners.
(F) Documentation.
a. All regulated articles originating from the quarantined area that are moved
within Minnesota or that have been moved within Minnesota must be
accompanied by certifications and/or shipping documents showing the
movement was in accordance with this quarantine. Such documents must be
shown to the Commissioner when requested.
Section VI: Penalties
Any person violating these quarantine regulations is subject to the civil penalties up to
$7,500.00 per day of violation or misdemeanor penalties set forth in Minnesota Statutes
Sections 18.1.10 (2011) and may be subject to criminal penalties set forth in Minnesota Statutes
Sections 18.1.11 (2011).
Section VII: Special Exemptions
(A) The Commissioner may allow, with written approval, the movement of emerald ash
borer, in any living stage of development, into or within Minnesota for research
purposes.
(B) The Commissioner may allow, with written approval, the movement of regulated
articles, into Minnesota, after proper documentation has been provided to the
Commissioner.
4
DocuSign Envelope ID: 49DO4035-FFC6-40BB-AOCF-CBE63875B618
This Notice and State Emergency Quarantine are effective August 18, 2023.
D-Signed:
4109BAF109FO47C_.
Thom Petersen
Commissioner
Minnesota Department of Agriculture
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Ordinance No. 23-842 - An Ordinance Amending Chapters 95 and 113 Pertaining
Agenda Item:
to Tobacco/Cannabis Use
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 9/12/2023
Application Complete N/A
Contact: Matt Jaunich/Marc Sebora
Agenda Item Type:
Presenter: Matt Jaunich/Marc Sebora
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
In light of the new state law permitting the personal use of cannabis, at its last meeting the City Council directed city staff
to amend our existing smoking and tobacco ordinances to have cannabis use mirror the restrictions in our current city
ordinances as they pertain to the possession and use of tobacco products. Also as part of that discussion we talked
about restricting possession of tobacco products to only those persons 21 years old or older and modifying our
ordinances to include vaping and e-cigarettes. In order to accomplish this, two of our ordinances needed to be modified.
Those modifications are:
§95.08 Tobacco Free Parks. Making it illegal to use cannabis in certain city parks. (Tartan Park, Veterans Memorial field,
Roberts Park while Fields, Riverside Park Northwoods Park and VFW Park and the Hutchinson Aquatic Center, and
within 25 feet of any playground)
§113 Tobacco Regulations. Changed to:
1. Make it illegal for someone under 21 years of age to possess or use tobacco products or vapes or electronic cigarettes
2. Make it illegal to sell tobacco -related products to anyone under 21 years of age (to make it in compliance with State
law that was changed a few years ago raising the age from 18 to 21)
3. Change the definition of "minor" to anyone under 21 years of age as it pertains to our tobacco ordinances
If these changes are ultimately approved by the council, cannabis use in any form would be permitted in all public places
where tobacco use is permitted except those outlined above.
As you are aware, the McLeod County Board is considering an ordinance which would outlaw cannabis use in any form
in all public places. The county ordinance would be based on Minnesota Statute Section 145A which gives counties the
authority to regulate public health matters within the county and, as such, would supersede any permissible use of
cannabis allowed by the City of Hutchinson.
BOARD ACTION REQUESTED:
Approve first reading of Ordinance No. 23-842
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Ordinance No. 23-842
An Ordinance Amending Chapters 95 and 113 of the Hutchinson City Code to Reflect Cannabis Use,
Vaping and E-Cigarettes, and Increasing the Age for the Sale, Use and Possession of Tobacco From 18
to 21 Years of Age
The City Council of the City of Hutchinson hereby ordains:
§ 95.08 TOBACCO -FREE PARKS.
(A) It is unlawful for any person to smoke or use :annabis or tobacco products or electronic
delivery devices (e-cigarettes, e-pipes, vape pens, etc.) within 25 feet of any city playground or within
the confines of Tartan Park (which includes the terrain park, skate park and north ball field), Veterans
Memorial Field, the ball field areas at Roberts Park, Riverside Park. Northwoods Park and VFW Park and
the Hutchinson Aquatic Center. This also includes spectator areas, concession stands and restrooms at
these facilities. Except for Tartan Park, parking lots adjacent to the facilities listed in this section are
exempt from the rules of this section unless use of such products and devices are closer than 25 feet
from any entrance, walkway, or spectator area.
(B) The use of smokeless tobacco by participants in sponsored adult games/events at
Veterans Memorial Field and Roberts Park shall be allowed during games/events.
(Ord. 19-793, passed 2-26-2019; Ord. 19-798, passed 4-9-2019)
§ 113.01 PURPOSE.
The city recognizes that many persons under the age of , years purchase or otherwise
obtain, possess and use tobacco, tobacco products and tobacco -related devices and these sales,
possessions and use are violations of both state and federal laws; and because studies have shown that
most smokers begin smoking before they have reached the age of 4-9 21 years and that those persons
who reach the age of -1-9 21 years without having started smoking are significantly less likely to begin
smoking; and because smoking has been shown to be the cause of several serious health problems
which subsequently place a financial burden on all levels of government; this chapter shall be intended
to regulate the sale, possession and use of tobacco, tobacco products and tobacco -related devices for
the purpose of enforcing and furthering existing laws, to protect minors against the serious effects
associated with the illegal use of tobacco, tobacco products and tobacco -related devices and to further
the official public policy of the state in regard to preventing young people from starting to smoke.
(2004 Code, § 113.01) (Ord. 98-220, passed 4-14-1998)
§ 113.02 DEFINITIONS AND INTERPRETATIONS.
(A) Except as may otherwise be provided or clearly implied by context, all terms shall be
given their commonly accepted definitions. The singular shall include the plural and the plural shall
include the singular. The masculine shall include the feminine and neuter, and vice versa.
(B) For the purpose of this subchapter, the following definitions shall apply unless the
context clearly indicates or requires a different meaning.
COMPLIANCE CHECKS. The system the city uses to investigate and ensure that those
authorized to sell tobacco, tobacco products and tobacco -related devices are following and complying
with the requirements of this chapter. COMPLIANCE CHECKS shall involve the use of minors as
authorized by this chapter. COMPLIANCE CHECKS shall also mean the use of minors who attempt to
purchase tobacco, tobacco products or tobacco -related devices for educational, research and training
purposes as authorized by state and federal laws. COMPLIANCE CHECKS may also be conducted by other
units of government for the purpose of enforcing appropriate federal, state or local laws and regulations
relating to tobacco, tobacco products and tobacco -related devices.
INDIVIDUALLY PACKAGED. The practice of selling any tobacco or tobacco product
wrapped individually for sale. INDIVIDUALLY WRAPPED tobacco and tobacco products shall include, but
not be limited to, single cigarette packs, single bags or cans of loose tobacco in any form and single cans
or other packaging of snuff or chewing tobacco. Cartons or other packaging containing more than a
single pack or other container, as described in this division (B), shall not be considered INDIVIDUALLY
PACKAGED.
LOOSIES. The common term used to refer to a single or individually packaged cigarette.
MAY. The act referred to is permissive.
MINOR. Any natural person who has not yet reached the age of4r8 21 years.
MOVABLE PLACE OF BUSINESS. Any form of business operated out of a truck, van,
automobile or other type of vehicle or transportable shelter and not a fixed address storefront or other
permanent type of structure authorized for sales transactions.
RETAIL ESTABLISHMENT. Any place of business where tobacco, tobacco products or
tobacco -related devices are available for sale to the general public. RETAIL ESTABLISHMENTS shall
include, but not be limited to, grocery stores, convenience stores, restaurants, bars and liquor outlets.
SALE. Any transfer of goods for money, trade, barter or other consideration.
SELF-SERVICE MERCHANDISING. Open displays of tobacco, tobacco products or tobacco -
related devices in any manner where any person may have access to the tobacco, tobacco products or
tobacco -related devices, without the assistance or intervention of the licensee or the licensee's
employee. The assistance or intervention shall entail the actual physical exchange of the tobacco,
tobacco product or tobacco -related device between the customer and the licensee or employee. SELF-
SERVICE MERCHANDISING shall not include vending machines.
SHALL. The act referred to is mandatory.
TOBACCO or TOBACCO PRODUCTS. Any substance or item containing tobacco leaf
nicotine, including but not limited to, cigarettes; cigars; pipe tobacco; snuff; fine cut or other chewing
tobacco; cheroots; stogies; perique; granulated, plug cut, crimp cut, ready -rubbed, and other smoking
tobacco; snuff flowers; cavendish; shorts; plug and twist tobaccos; dipping tobaccos; refuse scraps,
clippings, cuttings and sweepings of tobacco; and other kinds and forms of tobacco leaf prepared in a
manner so as to be suitable for chewing, sniffing or smoking, vaping or electronic cigarette pods or other
liquids or aerosols containing nicotine. This definition does not apply to products intended for the
cessation of tobacco/nicotine dependency.
TOBACCO -RELATED DEVICES. Any tobacco product as well as a pipe, rolling papers or
other device intentionally designed or intended to be used in a manner which enables the chewing,
sniffing or smoking of tobacco or tobacco products.
VENDING MACHINE. Any mechanical, electric or electronic or other type of device which
dispenses tobacco, tobacco products or tobacco -related devices upon the insertion of money, tokens or
other form of payment directly into the machine by the person seeking to purchase the tobacco,
tobacco product or tobacco -related device.
(2004 Code, § 113.02) (Ord. 98-220, passed 4-14-1998)
§ 113.03 LICENSE.
(A) Prohibition. No person shall sell or offer to sell any tobacco, tobacco products or
tobacco -related device without first having obtained a license to do so from the city.
(B) Application. An application for a license to sell tobacco, tobacco products or tobacco -
related devices shall be made on a form provided by the city. The application shall contain the full name
of the applicant, the applicant's residential and business addresses and telephone numbers, the name of
the business for which the license is sought and any additional information the city deems necessary.
Upon receipt of a completed application, the city shall determine whether the applicant is eligible for a
license and then forward the application to the City Council for action at its next regularly scheduled
Council meeting. If the city shall determine that an application is incomplete, it shall return the
application to the applicant with notice of the information necessary to make the application complete.
(C) Action. The City Council may either approve or deny the license or it may delay action
for a reasonable period of time as necessary to complete any investigation of the application or the
applicant it deems necessary. If the City Council shall approve the license, the city shall issue the license
to the applicant. If the City Council denies the license, notice of the denial shall be given to the applicant
along with notice of the applicant's right to appeal the decision.
(D) Term. The term of all licenses issued hereunder shall be from January 1 to the following
December 31 or any part thereof.
(E) Revocation or suspension. Any license issued under this subchapter may be revoked or
suspended as provided in §§ 113.12 and 113.99 of this chapter.
(F) Transfers. All licenses issued under this subchapter shall be valid only on the premises
for which the license was issued and only for the person to whom the license was issued. No transfer of
any license to another location or person shall be valid without the prior approval of the City Council.
(G) Moveable place of business. No license shall be issued to a movable place of business.
Only a fixed location business shall be eligible to be licensed under this subchapter.
(H) Display. All licenses shall be posted and displayed in plain view of the general public on
the licensed premises.
(1) Renewals. The renewal of a license issued under this section shall be handled in the
same manner as the original application. The request for a renewal shall be made at least 20 days, but
no more than 60 days, before the expiration of the current license. The issuance of a license issued
under this subchapter shall be considered a privilege and not an absolute right of the applicant and shall
not entitle the holder to an automatic renewal of the license.
(2004 Code, § 113.03) (Ord. 98-220, passed 4-14-1998)
§ 113.04 FEES.
No license shall be issued under this subchapter until the appropriate license fee shall be paid in
full as specified by ordinance as adopted by the City Council.
(2004 Code, § 113.04) (Ord. 98-220, passed 4-14-1998)
§ 113.05 GROUNDS FOR DENIAL.
(A) If a license is mistakenly issued or renewed to a person, it shall be revoked upon the
discovery that the person was ineligible for the license under this section.
(B) The following shall be grounds for denying the issuance or renewal of a license under
this subchapter; however, except as may otherwise be provided by law, the existence of any particular
ground for denial does not mean that the city must deny the license:
(1) The applicant is under the age of 4$ 21 years;
(2) The applicant has been convicted within the past five years of any violation of a
federal, state or local law, ordinance provision or other regulation relating to tobacco or tobacco
products or tobacco -related devices;
(3) The applicant has had a license to sell tobacco, tobacco products or tobacco -
related devices revoked within the preceding 12 months of the date of application;
(4) The applicant fails to provide any information required on the application, or
provides false or misleading information; or
(5) The applicant is prohibited by federal, state or local law, ordinance or other
regulation, from holding this type of a license.
(2004 Code, § 113.05) (Ord. 98-220, passed 4-14-1998)
§ 113.06 PROHIBITED SALES.
It shall be a violation of this subchapter for any person to sell or offer to sell any tobacco,
tobacco product, tobacco -related device:
(A) To any person under the age of years;
(B) By means of any type of vending machine, except as may otherwise be provided in this
subchapter;
(C) By means of self-service methods whereby the customer does not need to make a
verbal or written request to an employee of the licensed premises in order to receive the tobacco,
tobacco product tobacco -related device and whereby there is not a physical exchange of the tobacco,
tobacco product or tobacco -related device between the licensee or the licensee's employee and the
customer. Self-service sales are permitted within an enclosed area where persons under the age of 18
years of age are not permitted to enter and the enclosed area is under the continuous supervision of an
employee of the licensed premises. All sales must occur within the enclosed area and access to the
enclosed area must be by way of a fully functioning door acting as an entry or exit to the enclosed area;
(D) By means of loosies, as defined in § 113.02 of this chapter;
(E) Containing opium, morphine, jimson weed, bella donna, strychnos, cocaine, marijuana
or other deleterious, hallucinogenic, toxic or controlled substances except nicotine and other substances
found naturally in tobacco or added as part of an otherwise lawful manufacturing process; and/or
(F) By any other means, to any other person or in any other manner or form prohibited by
federal, state or local law, ordinance provision or other regulation.
(2004 Code, § 113.06) (Ord. 98-220, passed 4-14-1998) Penalty, see § 113.99
§ 113.07 VENDING MACHINE SALES PROHIBITED.
It shall be unlawful for a person licensed under this subchapter to allow the sale of tobacco,
tobacco products or tobacco -related devices by the means of a vending machine.
(2004 Code, § 113.07) (Ord. 98-220, passed 4-14-1998) Penalty, see § 113.99
§ 113.08 SELF-SERVICE SALES PROHIBITED.
It shall be unlawful for a licensee under this subchapter to allow the sale of tobacco, tobacco
products tobacco -related devices by any means whereby the customer may have access to these items
without having to request the item from the licensee or the licensee's employee and whereby there is
not physical exchange of the tobacco, tobacco product, tobacco -related device between the licensee or
his or her clerk and the customer. All tobacco, tobacco products tobacco -related devices shall be stored
behind a counter or other area not accessible to customers.
(2004 Code, § 113.08) (Ord. 98-220, passed 4-14-1998) Penalty, see § 113.99
§ 113.09 LICENSEE RESPONSIBILITY.
All licensees under this subchapter shall be responsible for the actions of their employees in
regard to the sale of tobacco, tobacco products or tobacco -related devices on the licensed premises,
and the sale of such an item by an employee shall be considered a sale by the license holder. Nothing in
this chapter shall be construed as prohibiting the city from also subjecting the clerk to whatever
penalties are appropriate under this subchapter, state or federal law or other applicable law or
regulation.
(2004 Code, § 113.09) (Ord. 98-220, passed 4-14-1998)
§ 113.10 COMPLIANCE CHECKS AND INSPECTIONS.
(A) All licensed premises shall be open to inspection by the local law enforcement agencies
or other authorized city official during business hours. From time to time, but at least once per year, the
city shall conduct compliance checks by engaging, with the written consent of their parents or
guardians, AqiAepr persons over the age of 15, but less than 49 21, years, to enter the licensed premises
to attempt to purchase tobacco, tobacco products or tobacco -related devices. Minors used for the
purposes of compliance checks shall not be guilty of the unlawful purchase or attempted purchase, nor
the unlawful possession of tobacco, tobacco products or tobacco -related devices, when these items are
obtained or attempted to be obtained as a part of the compliance check. No minor used in compliance
checks shall attempt to use a false identification misrepresenting the minor's age and all minors lawfully
engaged in a compliance check shall answer all questions about the minor's age asked by the licensee or
his or her employee and shall produce any identification, if any exists, for which he or she is asked.
Nothing in this section shall prohibit compliance checks authorized by state or federal laws for
education, research or training purposes or required for the enforcement of a particular state or federal
law.
(B) Conducting compliance checks shall be the responsibility of the city or county officials,
where appropriate. For all compliance checks, the supervising adult shall be a licensed peace officer. All
minor participants shall receive training prior to engaging in compliance check activities. Transportation
shall be provided by the supervising adult or other adult employee of the city as designated by the
Police Department. Participating minors shall be considered "volunteers" subject to receipt of a per
diem payment in an amount established for other city boards and commissions.
(2004 Code, § 113.10) (Ord. 98-220, passed 4-14-1998)
§ 113.11 UNLAWFUL ACTS; MINORS.
Unless otherwise provided, the following acts shall be a violation of this subchapter.
(A) Illegal sales. It shall be a violation of this subchapter for any person to sell, give or
otherwise provide any tobacco, tobacco product or tobacco -related device to any minor.
(B) Illegal possession. It shall be a violation of this subchapter for any minor to have in his or
her possession any tobacco, tobacco product or tobacco -related device. This division (B) shall not apply
to minors lawfully involved in a compliance check.
(C) Illegal use. It shall be a violation of this subchapter for any minor to smoke, chew, sniff
or otherwise use any tobacco, tobacco product or tobacco -related device.
(D) Illegal procurement. It shall be a violation of this subchapter for any minor to purchase
or attempt to purchase or otherwise obtain any tobacco, tobacco product or tobacco -related device and
it shall be a violation of this subchapter for any person to purchase or otherwise obtain these items on
behalf of a minor. It shall further be a violation for any person to coerce or attempt to coerce a minor to
illegally purchase or otherwise obtain or use any tobacco, tobacco product or tobacco -related device.
This division (D) shall not apply to minors lawfully involved in a compliance check.
(E) Use of false identification. It shall be a violation of this subchapter for any minor to
attempt to disguise his or her true age by the use of a false form of identification, whether the
identification is that of another person or one on which the age of the person has been modified or
tampered with to represent an age older than the actual age of the person.
(F) Minor; Definition. For the purposes of this subchapter a minor is defined as anyone
under the age of 21 years.
(2004 Code, § 113.11) (Ord. 98-220, passed 4-14-1998) Penalty, see § 113.99
§ 113.12 VIOLATION; PROCEDURES.
(A) Notice. Upon discovery of a suspected violation, the alleged violator shall be issued,
either personally or by mail, a citation that sets forth the alleged violation and which shall inform the
alleged violator of his or her right to be heard on the accusation.
(B) Hearing. If a person accused of violating this subchapter so requests, a hearing shall be
scheduled, the time and place of which shall be published and provided to the accused violator.
(C) Hearing officer or panel. The City Attorney's office or its designee is hereby appointed as
the hearing officer.
(D) Decision. If the hearing officer determines that a violation of this subchapter did occur,
that decision, along with the hearing officer's reasons for finding a violation and the penalty to be
imposed under § 113.99 of this chapter, shall be recorded in writing, a copy of which shall be provided
to the accused violator. Likewise, if the hearing officer finds that no violation occurred or finds grounds
for not imposing any penalty, these findings shall be recorded and a copy provided to the acquitted
accused violator.
(E) Appeals. Appeals of any decision made by the hearing officer shall be filed in the district
court having jurisdiction of the city.
(F) Prosecution as a misdemeanor. Nothing in this section shall prohibit the city from
seeking prosecution as a misdemeanor for any alleged violation of this subchapter. If the city elects to
seek misdemeanor prosecution, no administrative penalty shall be imposed.
(G) Continued violation. Each violation, and every day in which a violation occurs or
continues, shall constitute a separate offense.
(2004 Code, § 113.12) (Ord. 98-220, passed 4-14-1998) Penalty, see § 113.99
§ 113.13 EXCEPTIONS; DEFENSES.
Nothing in this subchapter shall prevent the providing of tobacco, tobacco products or tobacco -
related devices to a minor as part of a lawfully recognized religious, spiritual or cultural ceremony. It
shall be an affirmative defense to the violation of this subchapter for a person to have reasonably relied
on proof of age as described by state law.
(2004 Code, § 113.13) (Ord. 98-220, passed 4-14-1998)
SMOKE -FREE WORKPLACE REGULATIONS
§ 113.25 FINDINGS OF FACT AND PURPOSE.
(A) The City Council finds that:
(1) Tobacco smoke is a leading cause of disease in non-smokers and a major source
of indoor air pollution. Secondhand smoke causes premature death and disease in children and in
adults. Secondhand smoke causes heart disease, lung cancer, respiratory infections, decreased
respiratory function and other health problems;
(2) In a 2006 report of the United States Surgeon General, U.S. Surgeon General
Carmona concluded that "exposure to secondhand smoke remains an alarming public health hazard"
and that "more than 126 million non-smokers are still exposed";
(3) Numerous nationally recognized medical and scientific authorities, including the
American Medical Association, the U.S. Surgeon General, the National Institute on Occupational Safety
and Health, the National Cancer Institute, the Environmental Protection Agency, the National Academy
of Sciences, the National Toxicology Program and the World Health Organization, have issued reports
and health advisories addressing the adverse effects of exposure to secondhand smoke;
(4) It is estimated between 24,300 and 71,900 low birth weight or pre -term
deliveries, about 202,300 episodes of childhood asthma (new cases and exacerbations), between
150,000 and 300,000 cases of lower respiratory illness in children, and about 789,700 cases of middle
ear infections in children occur in the United States each year as a result of exposure to secondhand
smoke;
(5) It is estimated that in the United States secondhand smoke causes about 46,000
(a range of 22,700 to 69,600) deaths per year from cardiac -related illnesses (including 700 to 1,240
deaths among Minnesotans) and 3,400 deaths per year from lung cancer;
(6) There is no known safe level of exposure to secondhand smoke; neither the
separation of smokers and non-smokers nor the introduction of new ventilation systems can eliminate
the health hazards caused by secondhand smoke. The scientific evidence indicates that there is no risk -
free level of exposure to secondhand smoke. Eliminating smoking in indoor spaces protects non-
smokers from exposure to secondhand smoke. Separating smokers from non-smokers, cleaning the air
or ventilating buildings cannot eliminate exposure of non-smokers to secondhand smoke. The only
means of effectively eliminating health risks associated with indoor exposure is to prohibit smoking;
(7) Objective evidence does not support fears that restricting smoking in enclosed,
indoor areas will harm a community's economy. On the contrary, many independent economic studies
have shown that the elimination of smoking has no material economic impact on a community. These
studies have drawn from the experience of hundreds of communities that successfully eliminated
smoking in workplaces and public places. Numerous U.S. cities, counties and states and many nations
have adopted laws ending all smoking in bars, restaurants and other public places;
(8) Business owners have no legal or constitutional right to expose their employees
and customers to airborne toxins, such as those found in secondhand smoke. On the contrary,
employers have a common law duty to provide workers with a workplace that is not unreasonably
dangerous;
(9) Restricting smoke in public places and places of work can help to model smoke -
free behavior and to reduce youth exposure to secondhand smoke; and
(10) Public health policies, ordinances and other laws are part of the system by
which people learn behaviors, guide youth, reduce health threats and reinforce community norms that
support the public's health.
(B) Accordingly, the City Council finds and declares that the purpose of this subchapter is to:
(1) Protect vulnerable populations, including employees, children, the elderly and
those with chronic health conditions;
(2) Affirm that the right to breathe has priority over the desire to smoke; and
(3) Protect the public health, welfare and safety by better ensuring the ability of
citizens to breathe safe and uncontaminated air.
(2004 Code, § 113.20) (Ord. 06-0449, passed 12-26-2006; Ord. 07-0487, passed 12-11-2007)
§ 113.26 DEFINITIONS.
For the purpose of this subchapter, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
FOOD ESTABLISHMENT. Any establishment, however designated, engaged in the preparation or
serving of food or beverages for consumption either on or off the premises, or anywhere consumption
of food occurs on the premises. This term includes any establishment, however designated, that has an
on -sale 3.2% malt liquor license, an on -sale intoxicating liquor license, an on -sale wine license and/or a
strong beer liquor license issued by the state, the municipality within which it is located, or the county.
OTHER PERSON IN CHARGE. The agent of the proprietor authorized to provide administrative
direction to, and general supervision of, the activities within a public place or place of work at any given
time.
PLACE OF WORK. Any enclosed, indoor location at which two or more individuals perform any
type of a service for consideration of payment under any type of employment relationship including, but
not limited to, an employment relationship with or for a private corporation, partnership, individual or
government agency. This term includes any location where two or more individuals gratuitously perform
services for which individuals are ordinarily paid. Examples of a PLACE OF WORK include, but are not
limited to, enclosed, indoor areas of an office, a factory, a hotel or motel (except rented sleeping
rooms), a vehicle, a warehouse and other locations where services are performed under an employment
relationship. Enclosed, indoor areas of a private club and rooms used for private meetings or social
functions are PLACES OF WORK if two or more persons acting under an employment relationship
provide cleaning, catering, food or beverage service, maintenance or other support services in such
locations.
PROPRIETOR. The party who ultimately controls, governs or directs the activities within the
public place or place of work, regardless of whether the party is owner or lessee of the public place or
place of work. PROPRIETOR may apply to a corporation as well as an individual.
PUBLIC PLACE. Any enclosed, indoor area used by the general public or serving as a place of
work including, but not limited to, arenas, auditoriums, bars, bowling alleys, bingo halls, commercial
establishments, educational facilities other than public schools, as defined in M.S. § 120A.05, Subd. 9, 11
and 13, as they may be amended from time to time, hospitals, offices and other commercial
establishments, pool halls, public conveyances, restaurants, retail stores and common areas of rental
apartment buildings. PUBLIC PLACE also means the outdoor dining or bar area of food establishments.
SMOKING. The inhaling, exhaling or combustion of any tobacco product, weed, plant, cannabis,
nicotine liquid or aerosol, or any other similar article, including any cigar, cigarette, pipe or any other
similar article. SMOKING includes possessing or carrying a lighted cigar, cigarette, pipe or any other
lighted or activated, smoking equipment. SMOKING does not include the use of tobacco by an enrolled
member of a federally -recognized Indian tribe as part of a traditional Indian spiritual or cultural
ceremony. This definition applies to the entire City Code.
(2004 Code, § 113.21) (Ord. 06-0449, passed 12-26-2006; Ord. 07-0487, passed 12-11-2007)
§ 131.02 UNLAWFUL USE AND FURNISHING OF TOBACCO.
(A) It is unlawful for any person under the age of 18 21 years to use or be in possession of
tobacco as defined in §113.02 (B) of this Code in any form.
(B) It is unlawful for any person to furnish tobacco as defined in §113.02 (B) of this Code,
by any manner or means and in any form, to any person under the age of 44 21 years.
(2004 Code, § 131.02) Penalty, see § 131.99
Adopted by the Hutchinson City Council this
Gary T. Forcier
Mayor
day of ,
ATTEST:
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Calling a Special Workshop Meeting for 4:00 p.m. on September 26
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 9/12/2023
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Staff is looking for the City Council to call a special workshop meeting for 4.00 p.m. on
September 26. This will be a follow up session from our strategic planning session a few months
ago. The focus of the meeting will be a discussion on updates to the City's End Statements/Core
Values Document.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting for 4.00 p.m. on September 26 to Review the
City's End Statements/Core Values Document.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Setting the Date for the Annual City Recognition Event/Set Public Meeting
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 9/12/2023
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
On an annual basis, the City conducts an event to recognize the employees and volunteers who
serve the City of Hutchinson. The last few years, the City Administrator has provided a "State of
the City" report to those attending. This event is normally held in the fall of the year at the
Hutchinson Event Center.
Invited attendees and an adult guest are provided with a complimentary meal.
The format for the 2023 event is proposed as follows:
5:30 p.m. Check -in and social time
6:30 p.m. Dinner
7:15 p.m. State of the City presentation/program by City Administrator Jaunich to acknowledge
and to thank current employees, recent retirees, and the volunteer board and commission
members, and to highlight any notable departmental and employee achievements throughout
the past year.
The date proposed for the event is Thursday, November 2, 2023. The alternate date would be
Monday, November 6.
It is requested that the Council set a date for the event, set it as a public meeting for the Council,
and approve the proposed event format.
BOARD ACTION REQUESTED:
Consideration of setting the date for the annual City Recognition Event for November 2, 2023, from 5:30 to 8:30 p.m.
at the Hutchinson Event Center and setting the event as a public meeting for the Council members to attend.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
MINUTES
HUTCHINSON SUSTAINABILITY ADVISORY BOARD
Monday, April 17, 2023
5:30 p.m. Hutchinson City Center
1. CALL TO ORDER 5:30 P.M.
The April 17, 2023 Sustainability Advisory Board was an in -person meeting called to order
by Jeremy Carter at 5:30 p.m. Board members in attendance were, Jeremy Carter, Nathan
Winter, John Lofdahl. Andy Nissen, and Tim Burley. Also present were John Paulson,
City Project/Environmental/Regulatory Manager, and Mike Stifter, Public Works Director
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED March 20, 2023
1st: Tim Burley 2"d: Nathan Winter
4. NEW BUSINESS
5. UNFINISHED BUSINESS
A. PARTICIPATION UPDATE IN EV SMART CITY PROGRAM
City staff had a kickoff meeting with EV Smart City program staff and John Paulson
provided an overview of the meeting The program includes a progress trackingform
orm
that was presented to the board and each set of practices was reviewed. The actions
that are already colnpleted or underway were also discussed. Future meetings with
stakeholders such as HUC and City planning staff will be held to review actions for
further consideration of implementing at this time. There may be practices pursued at
a later date identified during these discussions. Chairman Carter updated the Board
on HUC efforts and outreach with local car dealers and their aspirations for EV
sales in the community. Chairman Carter also provided and update on the make
ready costs for dealers and HUC reviewing the EV charging rate structure. Carter also
noted efforts by HUC to review their rate structure relative to EV charging and noted
that they are trackingtheir heir public charging, system data regularly. John Lofdahl
inquired about charging system incentives and also made note of tax incentives for
purchasing an EV.
6. COMMUNICATION FROM STAFF
A. 2023 MOSQUITO POPULATION REDUCTION PROGRAM UPDATE
An update of the 2023 Mosquito Population Reduction Program was given by Jo
Paulson. He presented the upcoming_years contract with Clarke Environmental
Mosquito Management and went through the City program policy.
B. GREEN STEP CITIES ANNUAL REPORT
John Paulson presented information to the Board about the City's 2022 operations
energy use and cost savings since the 2007 baseline was established. John also
provided an update on the 2022 Green Step Cities Annual Report and Green House
Gas Assessment. The data is used for assisting in prioritizing future facility projects
and tracking energy use reductions from past projects. It is also used to identify
operational changes that contribute to significant variabili . from past years energy
use. Paulson indicated that these variations typically trigger Finance and Facility
staff reviews to determine what the cause may be and if there are opportunities to
reduce energy use through optimization of operations or capital improvements.
C. BUTLER FIELD AIRPORT ISW ANNUAL REPORT
John Paulson provided an update on the Annual Industrial Stormwater Report for the
Butler Field Airport. He reviewed the annual report with the Board and noted that
there were not any spills reported at the airport in 2022. The Fixed Base Operator
responsibilities were also touched on as they have daily operations at the airport.
7. ADJOURNMENT