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cp07-25-23HUTCHINSON A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, July 25, 2023 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, July 25, 2023, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • STRATEGIC PLANNING SESSION Matthe - aunich, City Adminis or DATED: July 20, 2023 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JULY 25, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hutchinson Evangelical Free Church (The invocation is a voluntary expression ojthe private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members o 'the public to address the City Council. If'the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of July 11, 2023 (b) Council Workshop of July 11, 2023 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Reaffirmation of City of Hutchinson Data Practices Policies (b) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire Department Relief Association on September 9, 2023 (c) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Consideration for Approval of Resolution No. 15612 — Resolution Adopting Findings of Fact and Reasons for Approval of a Preliminary and Final Plat for Forcier Addition (b) Claims, Appropriations and Contract Payments — Register B CITY COUNCIL AGENDA -July 25, 2023 PUBLIC HEARINGS - 6:00 P.M. - NONE purpose o this portion o the agenda is to provide the Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY SENDING OUT REQUEST FOR PROPOSALS FOR THE OLD POLICE FACIILTY SITES GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from May 22, 2023 (b) Hutchinson Utilities Commission Minutes from May 31, 2023 (c) Hutchinson Housing & Redevelopment Authority Board Minutes from June 20, 2023 MISCELLANEOUS 11. STAFF UPDATES 12. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JULY 11, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta, Tim Burley, Pat May and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by May, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — A moment of silence was held. (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15611 — Resolution Accepting Donations for Fireman's Park Project Motion by Czmowski, second by Burley, to approve Resolution No. 15611. Motion carried unanimously. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a ublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor — state your name and add public for the record. Please keep comments under 5 minutes. Individuals wishing to sp eakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of June 27, 2023 (b) Council Workshop of June 27, 2023 Motion by May, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Uptown Grand Demolition CITY COUNCIL MINUTES — July 11, 2023 (b) Consideration for Approval of VFW/American Wrestling Federation Expo on August 12, 2023 (c) Consideration for Approval to Solicit Bid Proposals for the Construction and Installation of Covered Aerated Static Pile Equipment at Creekside (d) Consideration for Approval of Issuing Temporary Liquor License to McLeod County Agriculture Association on August 17-20, 2023, for McLeod County Fair (e) Consideration for Approval of Issuing Licenses to St. Anastasia Catholic Church 1. Short -Term Gambling License on September 22-24, 2023 2. Temporary Liquor License on September 22-24, 2023 (f) Claims, Appropriations and Contract Payments Motion by Burley, second by Sebesta, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS RE UESTS AND PETITIONS (Thep urpose o this portion oJ the agenda is to provi e the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) UNFINISHED BUSINESS NEW BUSINESS 8. APPROVE/DENY 2022 COMPREHENSIVE ANNUAL FINANCIAL REPORT Justin Juergensen, Assistant Finance Director, presented before the Council. Mr. Juergensen introduced the City's financial auditor Layne Kockelman from Abdo. Mr. Kockelman explained that the 2022 audit results include a clean opinion with no audit findings and the City again received a GFOA certificate. A new auditing standard was also part of the 2022 financial audit. Mr. Kockelman explained that the majority of the City's governmental funds have positive fund balance levels with the exception of a few capital funds. Motion by May, second by Sebesta, to approve 2022 comprehensive annual financial report. Motion carried unanimously. 9. APPROVE/DENY RESOLUTION NO. 15610 —SALE OF GENERAL OBLIGATION BONDS, SERIES 2023A Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the following projects will be funded by the general obligation bonds: Roberts Road improvements, Pavement Management Program (Century Avenue, School Road NW, Hwy 15 South trail construction), alley improvements and Jefferson Street SE improvements in conjunction with the McLeod County project on Airport Road. The Resolution before the Council tonight is the first step in the process to 2 CITY COUNCIL MINUTES — July 11, 2023 move forward with providing a bond issuance to finance the improvement costs. The City's financial advisor, Ehlers, will initiate the process and will compile documents with city staff assistance, coordinate a bond rating call with city staff and solicit competitive bids on behalf of the City. The bond sale will be awarded to the winning bidder at the August 8, 2023, City Council meeting and the bond proceeds are expected to be received in early September. The debt will be repaid by the City's debt tax levy and special assessments levied against benefiting property owners. Mr. Reid then reviewed the proposed debt issuance scheduled as provided within the pre -sale report. Motion by May, second by Burley, to approve Resolution No. 15610. Motion carried unanimously. 10. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR AUGUST 8, 2023, AT 4:30 P.M. FOR COALITION OF GREATER MINNESOTA CITIES ANNUAL UPDATE Motion by May, second by Burley, to set Council workshop for August 8, 2023, at 4:30 p.m. for Coalition of Greater Minnesota Cities annual update. Motion carried unanimously. GOVERNANCE e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Liquor Hutch Quarterly Report MISCELLANEOUS 12. STAFF UPDATES Mike Stifter — Mr. Stifter provided updates on improvement projects — Century Avenue, School Road, Roberts Road, Hwy 15 South trail, Adams Street bridge and School Road bridge_ Matt Jaunich — Mr. Jaunich reminded the Council of the strategic planning session scheduled prior to the next meeting at 4:00 p.m. 13. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 5:50 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL REVIEW OF 2022 FINANCIAL REPORT WORKSHOP MINUTES TUESDAY, JULY 11, 2023, AT 4:30 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:30 p.m. Members present included Dave Sebesta, Pat May, Tim Burley and Chad Czmowski. Others present were Matt Jaunich, City Administrator, Andy Reid, Finance Director, and Justin Juergensen, Assistant Finance Director. REVIEW OF 2022 FINANCIAL REPORT 2. 2022 Financial Report Justin Juergensen, Assistant Finance Director, introduced Layne Kockelman of Abdo (City's auditing firm) who presented the City's 2022 audited financial report. Layne Kockelman presented before the Council. Mr. Kockelman explained that the auditing firm completes an audit opinion which includes a testing of Minnesota legal compliance, internal controls over financial reporting and other law provisions, regulations, contracts and grant agreements. The audit opinion on the financial statements is clean and there were no findings. There were no instances of noncompliance. Mr. Kockelman reviewed general fund fund balances. Items reviewed were unrestricted fund balance, budget and fund balance policy at 40%. The unrestricted fund balance was at 54.9% for 2022. The general fund has a very healthy cash reserve and all budgets were balanced. He also reviewed the make-up of the general fund budget to actual, general fund revenues by type and general fund expenditures by type. Mr. Kockelman also reviewed the capital projects fund balances, special revenue fund balances, and debt service funds. Most of the funds in the special revenue fund balances are restricted. Mr. Kockelman then reviewed the enterprise funds and reviewed the cash flows from operations and cash balances in the water fund, sewer fund, refuse fund, composting fund, public utilities commission fund, storm water fund, and the liquor fund. Mr. Kockelman reminded the group that the purpose/main goal of the liquor fund is to transfer out to the general fund, which was $550,000 in 2022. Mr. Kockelman reviewed cash and investments balances by fund type which total just over $67,000,000 for 2022. All funds have healthy cash balances. Mr. Kockelman reviewed comparisons of key performance indicators with other class three cities and other cities in McLeod County related to tax rates, taxes per capita, long term debt per capita, debt service expenditures as a percentage of current expenditures, current expenditures per capita, and capital expenditures per capita. Andy Reid noted that although the enterprise funds have healthy cash balances currently, the Council will see that through the budget process there are several capital improvement projects that will bring those cash balances down. Overall the report shows that the City is fiscally healthy. Mr. Kockelman noted that with the challenges of rising costs, many cities have had to raise their general fund tax levy significantly. 3. Adjournment Motion by May, second by Czmowski, to adjourn the workshop at 5:00 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator V HUTCHINSON CITY COUNCIL HUTCHINSOI Request for Board Action A CITY ON PURPOSE. Agenda Item: City Data Practices Policies Department: Legal LICENSE SECTION Meeting Date: 7/25/2023 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: State law requires the City to adopt a data practices policy which guides both the City and members of the public in obtaining information that the City retains. The data practices policy informs people of what type of information is public and what is not, how to obtain that information, who is responsible for overseeing data that is kept by the City, and what the cost is to obtain data, if any. State law also requires that the City adopt the data practices policy annually. For your consideration and approval is the data practices policy for the City of Hutchinson. There is no proposed change from the version we adopted last year. I recommend adoption of the data practices policy. BOARD ACTION REQUESTED: Approve reaffirmation of City Data Practices policies. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITE' ON PURPOSE, Data Practices Policy for Data Subjects Data about You The Government Data Practices Act (Minnesota Statutes, Chapter 13) says that data subjects have certain rights related to a government entity collecting, creating, and keeping government data about them. You are the subject of data when you can be identified from the data. Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs, etc. Classification of Data about You The Government Data Practices Act presumes that all government data are public unless a state or federal law says that the data are not public. Data about you are classified by state law as public, private, or confidential. See below for some examples. 1. Public data: We must give public data to anyone who asks; it does not matter who is asking for the data or why. The following is an example of public data about you: the names of Minnesota government employees 2. Private data: We cannot give private data to the general public, but you have access when the data are about you. We can share your private data with you, with someone who has your permission, with our government entity staff who need the data to do their work, and as permitted by law or court order. The following is an example of private data about you: Social Security numbers 3. Confidential data: Confidential data have the most protection. Neither the public nor you can get access even when the confidential data are about you. We can share confidential data about you with our government entity staff who need the data to do their work and to others as permitted by law or court order. We cannot give you access to confidential data. The following is an example of confidential data about you: the identity of the subject of an active criminal investigation Your Rights under the Government Data Practices Act This government entity must keep all government data in a way that makes it easy for you to access data about you. Also, we can collect and keep only those data about you that we need for administering and managing programs that are permitted by law. As a data subject, you have the following rights. • Access to Your Data You have the right to look at (inspect), free of charge, public and private data that we keep about you. You also have the right to get copies of public and private data about you. The Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 2 Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. Also, if you ask, we will tell you whether we keep data about you and whether the data are public, private, or confidential. As a parent, you have the right to look at and get copies of public and private data about your minor children (under the age of 18). As a legally appointed guardian, you have the right to look at and get copies of public and private data about an individual for whom you are appointed guardian. Minors have the right to ask this government entity not to give data about them to their parent or guardian. If you are a minor, we will tell you that you have this right. We may ask you to put your request in writing and to include the reasons that we should deny your parents access to the data. We will make the final decision about your request based on your best interests. Note: Minors do not have this right if the data in question are educational data maintained by an educational agency or institution. • When We Collect Data from You When we ask you to provide data about yourself that are not public, we must give you a notice. The notice is sometimes called a Tennessen warning. The notice controls what we do with the data that we collect from you. Usually, we can use and release the data only in the ways described in the notice. We will ask for your written permission if we need to use or release private data about you in a different way, or if you ask us to release the data to another person. This permission is called informed consent. If you want us to release data to another person, you must use the consent form we provide. • Protecting your Data The Government Data Practices Act requires us to protect your data. We have established appropriate safeguards to ensure that your data are safe. In the unfortunate event that we determine a security breach has occurred and an unauthorized person has gained access to your data, we will notify you as required by law. When your Data are Inaccurate and/or Incomplete You have the right to challenge the accuracy and/or completeness of public and private data about you. You also have the right to appeal our decision. If you are a minor, your parent or guardian has the right to challenge data about you. How to Make a Request for Your Data To look at data, or request copies of data that this government entity keeps about you, your minor children, or an individual for whom you have been appointed legal guardian, make a written request. Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 5. You may make your request by mail, fax or email using the data request form on page 7. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 3 If you choose not use to use the data request form, your request should include: • that you are making a request, under the Government Data Practices Act (Minnesota Statutes, Chapter 13), as a data subject, for data about you; • whether you would like to inspect the data, have copies of the data, or both; • a clear description of the data you would like to inspect or have copied; and • identifying information that proves you are the data subject, or data subject's parent/guardian. This government entity requires proof of your identity before we can respond to your request for data. If you are requesting data about your minor child, you must show proof that you are the minor's parent. If you are a guardian, you must show legal documentation of your guardianship. Please see the Standards for Verifying Identity located on page 8. How We Respond to a Data Request Once you make your request, we will work to process your request. If it is not clear what data you are requesting, we will ask you for clarification. • If we do not have the data, we will notify you in writing within 10 business days. • If we have the data, but the data are confidential or private data that are not about you, we will notify you within 10 business days and state which specific law says you cannot access the data. • If we have the data, and the data are public or private data about you, we will respond to your request within 10 business days, by doing one of the following: o arrange a date, time, and place to inspect data, for free, if your request is to look at the data, or o provide you with copies of the data within 10 business days. You may choose to pick up your copies, or we will mail or fax them to you. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on page 6. After we have provided you with access to data about you, we do not have to show you the data again for 6 months unless there is a dispute or we collect or create new data about you. If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. (For example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request.) If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, we are not required under the Government Data Practices Act to respond to questions that are not specific requests for data. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 4 Data Practices Contacts Responsible Authority City Administrator 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Compliance Official City Attorney 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Designee(s) City Clerk/Paralegal 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 5 Copy Costs - Data Subjects This government entity charges data subjects for copies of government data. These charges are authorized under Minnesota Statutes, section 13.04, subdivision 3. The City does not charge for copies that are 10 pages or less. Actual Cost of Making the Copies In determining the actual cost of making copies, we factor in employee time, the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. The cost of employee time to make copies is the retriever's hourly rate. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 6 Data Request Form - Data Subjects Date of request: To request data as a data subject, you must show a driver's license, military ID, or passport] as proof of identity. I am requesting access to data in the following way: [a valid state ID, such as ❑ Inspection ❑ Copies ❑ Both inspection and copies Note: inspection is free but a charge is applied for copies that are 10 pages or more. These are the data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, please use the back of this form. Contact Information Data subject name Parent/Guardian name (if applicable) Address Phone number Email address Staff Verification Identification provided We will respond to your request within 10 business days. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 7 Standards for Verifying Identity The following constitute proof of identity. • An adult individual must provide a valid photo ID, such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota tribal ID • A minor individual must provide a valid photo ID, such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota Tribal ID o a Minnesota school ID • The parent or guardian of a minor must provide a valid photo ID and either o a certified copy of the minor's birth certificate or o a certified copy of documents that establish the parent or guardian's relationship to the child, such as a court order relating to divorce, separation, custody, foster care a foster care contract an affidavit of parentage • The legal guardian for an individual must provide a valid photo ID and a certified copy of appropriate documentation of formal or informal appointment as guardian, such as o court order(s) o valid power of attorney Note: Individuals who do not exercise their data practices rights in person must provide either notarized or certified copies of the documents that are required or an affidavit of ID. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 8 HUTCHINSON CITE' ON PURPOSE, Data Practices Policy for Members of the Public Right to Access Public Data The Government Data Practices Act (Minnesota Statutes, Chapter 13) presumes that all government data are public unless a state or federal law says the data are not public. Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs, etc. The Government Data Practices Act also provides that this government entity must keep all government data in a way that makes it easy for you, as a member of the public, to access public data. You have the right to look at (inspect), free of charge, all public data that we keep. You also have the right to get copies of public data. The Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. How to Make a Data Request To look at data or request copies of data that this government entity keeps, make a written request. Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 4. You may make your request for data by mail, fax or email using the data request form on page 6. If you choose not to use the data request form, your request should include: • that you, as a member of the public, are making a request for data under the Government Data Practices Act, Minnesota Statutes, Chapter 13; • whether you would like to look at the data, get copies of the data, or both; and • a clear description of the data you would like to inspect or have copied. This government entity cannot require you, as a member of the public, to identify yourself or explain the reason for your data request. However, depending on how you want us to process your request (if, for example, you want us to mail you copies of data), we may need some information about you. If you choose not to give us any identifying information, we will provide you with contact information so you may check on the status of your request. In addition, please keep in mind that if we do not understand your request and have no way to contact you, we will not be able to begin processing your request. How We Respond to a Data Request Upon receiving your request, we will work to process it. • If we do not have the data, we will notify you in writing as soon as reasonably possible. • If we have the data, but the data are not public, we will notify you as soon as reasonably possible and state which specific law says the data are not public. • If we have the data, and the data are public, we will respond to your request appropriately and promptly, within a reasonable amount of time by doing one of the following: o arrange a date, time, and place to inspect data, for free, if your request is to look at the data, or Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 2 o provide you with copies of the data as soon as reasonably possible. You may choose to pick up your copies, or we will mail or fax them to you. If you want us to send you the copies, you will need to provide us with an address or fax number. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on page 5. If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. (For example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request.) If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, the Government Data Practices Act does not require us to answer questions that are not requests for data. Requests for Summary Data Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals. The preparation of summary data is not a means to gain access to private or confidential data. We will prepare summary data if you make your request in writing and pre -pay for the cost of creating the data. Upon receiving your written request — you may use the data request form on page 6 — we will respond within ten business days with the data or details of when the data will be ready and how much we will charge. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 3 Data Practices Contacts Responsible Authority City Administrator 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Compliance Official City Attorney 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Designee(s) City Clerk/Paralegal 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 4 Copy Costs — Members of the Public This government entity charges members of the public for copies of government data. These charges are authorized under Minnesota Statutes, section 13.03, subdivision 3(c). For 100 or Fewer Paper Copies — 25 cents per page 100 or fewer pages of black and white, letter or legal size paper copies cost 25C for a one-sided copy, or 50C for a two-sided copy. The City does not charge for copies that are 10 pages or less. Most Other Types of Copies — Actual cost The charge for most other types of copies, when a charge is not set by statute or rule, is the actual cost of searching for and retrieving the data, and making the copies or electronically transmitting the data (e.g. sending the data by email). In determining the actual cost of making copies, we factor in employee time, the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. The cost of employee time to search for data, retrieve data, and make copies is the retriever's hourly rate. If, because of the subject matter of your request, we find it necessary for a higher -paid employee to search for and retrieve the data, we will calculate the search and retrieval portion of the copy charge at the higher salary/wage. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 5 Data Request Form - Members of the Public Date of request: I am requesting access to data in the following way: ❑ Inspection ❑ Copies ❑ Both inspection and copies Note: inspection is free but the City charges $.25/page for copies over 10 pages. These are the data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, please use the back of this form. Contact Information Name: Address: Phone number: Email address: You do not have to provide any of the above contact information. However, if you want us to mail/email you copies of data, we will need some type of contact information. In addition, if we do not understand your request and need to get clarification from you, without contact information we will not be able to begin processing your request until you contact us. We will respond to your request as soon as reasonably possible. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 6 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Agenda Item: Short -Term Gambling License - Fire Dept. Relief Association Department: Administration LICENSE SECTION Meeting Date: 7/25/2023 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Fire Department Relief Association has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on September 9, 2023. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Hutchinson Fire Department Relief Association on September 9, 2023. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON A CITY ON PURPOSE. 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 da, s. before event in order to be considered Application T e Short Term Date(s) q' 4 — Fee: S30.00 Month/D ear — M nt Da /Year g Organization Information _ Hutchinson Fire Department Relief Association 320-587-250b Name Phone Number 205 311 Ave. SE Hutchinson MN 55350 Address where regular meeting are held City State Zip Federal or State ID: 41-6020435 _ Day and time of meetings? 2`� of the 2ad Month of each qRarter Is this organization organized under the laws of the State of Minnesota? V yes ❑ no How long has the organization been in existence? 50+ How may members in the organization? 80 What is the purpose of the organization? Su ort active and retired members of the HFD In whose custody will organization records be kept? Hutchinson Fire —Relief Association Secre 320-587-2506 _Deartment Name Phone Number 1 205 3�d Ave. SE Hutchinson MN 55350 i Address Gity State Zip Duly Authorized Officer of the Organization Information Brandon Vik - President 320-587-2506 l�Eao3 �t3o� S-�. True Name Phone Number Hutchinson AN 55350 Residence A ddress City State Zip Date of Birth: __ / / Place of Birth: Hutchinson MN _ Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? yes no If yes, explain City of Hutchinson Applicationfor Gambling Devices License Page 2 of 3 si ated Gambling Njauger Qualified.under Minnesota Statute 349 _De /^ � True N e Phone Number Hutchinson 1M1V 55350 J J Residence Address City zip State Z i Date of Birth: Place of Birth: Hutchinson MN 19onth/day/year State C�(no Have you ever been convicted of any crime other than a traffic offense? ❑ yes If yes, explain: — How long have you been a member of the organization? F Game Information _� _ _ _ 320-587-2506 Location #1 Hutchinson Fire Department _ _ Name of location where game will be played Phone Number 205 3rd Ave. SE Hutchinson MN 55350 Address of location where game will be played City State Zi�k— through 9 Date(s) and/or day(s) gambling devices will be used: AM AM Hoof the y urs --- Maximum number of player: 500+ Will prizes be paid in money or merchandise? s'money )!B merchandise Will refreshments be served during the time the gambling devices will be used? If yes, will a char _ e be made for such refreshments? ❑ ves_ ID no me Information Location #2 NONE Name of location where game wits oe ptayea Address of location where game will be played Date(s) and/or day(s) gambling devices will be used: ❑ yes 0 no Phone Number State Zip through AM Hours of the day gambling devices will be used: From _ To Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If i es, will a charge be made for such refreshments? ❑ es ❑ no _ t.«y AM City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Organization jXnecesswy, list additional names on separate sneer) Brandon Vik President Name 103 a30 Hutchinson Residence Address City Jason Sturges Vice President Name 11443 Tagus Ave. Hutchinson Residence Address any Secretary Name 'ante Address Officers or Other Persons Paid for Services Information Hutchinson Title AN 55350 State Zip Title MN 55350 State Zip Title MN 55350 State Zip _ list additional names on Name Title Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address Ci : _ State ZiP Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager U yes ❑ no I Authorized Officer yes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. -- _ -7 -t1IF3 Signature of authorzed officer of organization Date Signat re of gambling manager of organization Date ..Internal City Council ❑ approved ❑ denied Notes: _ — _ CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/11/23 - 7/25/23 Check Date ----------------------------------------------------------------------------------------------- 07/11/2023 Check 112278 Vendor Name MANUAL EMPLOYEE CHECK Description -------------------------------------------------------------------------------- REISSUED MANUAL EMPLOYEE CHECK Amount ---------------------- 12.93 07/11/2023 112279 SECURITY BANK & TRUST CO GENERAL OBLIGATION IMPRV BONDS, SERIES 2 10,386.25 07/14/2023 EFT EFTPS Payroll Report 6/25/23 - 7/8/23 99,463.97 07/14/2023 EFT Child Support Payroll Report 6/25/23 - 7/8/23 450.39 07/14/2023 EFT MN Dept of Revenue Payroll Report 6/25/23 - 7/8/23 18,241.58 07/14/2023 EFT Provident Life -Vol Ins Payroll Report 6/25/23 - 7/8/23 394.15 07/14/2023 EFT PERA Payroll Report 6/25/23 - 7/8/23 61,285.66 07/14/2023 EFT Further HSA Payroll Report 6/25/23 - 7/8/23 15,460.09 07/14/2023 EFT Mission Square Payroll Report 6/25/23 - 7/8/23 4,205.34 07/14/2023 EFT VOYA Payroll Report 6/25/23 - 7/8/23 460.00 07/14/2023 EFT MNDCP Payroll Report 6/25/23 - 7/8/23 350.00 07/14/2023 112280 Manual Employee Check Payroll Report 6/25/23 - 7/8/23 43.41 07/14/2023 112281 Manual Employee Check Payroll Report 6/25/23 - 7/8/23 100.43 07/14/2023 112282 NCPERS Payroll Report 6/25/23 - 7/8/23 192.00 07/14/2023 112283 UNUM Life Insurance Payroll Report 6/25/23-7/8/23 30.20 07/14/2023 112284 HART Payroll Report 6/25/23 - 7/8/23 478.51 07/14/2023 112285 Manual Employee Check Payroll Report 6/25/23 - 7/8/23 9.70 07/17/2023 112286 WITT, GREG & JEAN COST DIFFERENTIAL FOR NEW HOUSE 58,900.00 07/25/2023 112287 ABDO AUDIT SERVICES Y/E 2022 13,668.00 07/25/2023 112288 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 857.86 07/25/2023 112289 VOID VOIDED CHECK - 07/25/2023 112290 ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES - FIRE 6.19 07/25/2023 112291 ACE HARDWARE - 1825 REPAIR & MAINT SUPPLIES - POLICE 91.87 07/25/2023 112292 ADVANCED ENGINEERING & ENVIRONMENTA JUN SCADA DESIGN - WWTP & WATER 3,948.25 07/25/2023 112293 ALTERNATIVE BUSINESS FURNITURE CHAIR- BLDG INSPEC 386.40 07/25/2023 112294 AM BERG, TERESA UB refund for account: 3-330-0470-0-01 12.33 07/25/2023 112295 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 366.36 07/25/2023 112296 AMERICAN RED CROSS LIFEGUARD TRAINING -WATERPARK 576.00 07/25/2023 112297 ARLYN'S PHOTOS AQUATIC CENTER PHOTO 2023 96.00 07/25/2023 112298 ARTHURJ GALLAGHER RISK INSURANCE COVERAGE - MULTIPLE DEPTS 16,941.00 07/25/2023 112299 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 931.10 07/25/2023 112300 AUTOVALUE- GLENCOE O-RINGS, PIPE - HATS 217.94 07/25/2023 112301 AUTO-CHLOR SYSTEM 7/7DISHWASHER SERVICE -SR DIN 254.25 07/25/2023 112302 BALDWIN SUPPLY COMPANY FASTENERS - COMPOST 600.03 07/25/2023 112303 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 5,500.83 07/25/2023 112304 BENEFIT EXTRAS INC JUNE COBRA/RETIREE BILLING, COVID NOTICES 103.00 07/25/2023 112305 BERNICK'S SUPPLIES- MULTIPLE DEPTS 2,060.38 07/25/2023 112306 BLACK GOLD ENVIRONMENTAL SERVICES CLEANOUT UNIT& PARTS- HATS 608.50 07/25/2023 112307 BOLTON & MENK INC HANGAR & RUNWAY CONST THRU 6/30/23 7,025.00 07/25/2023 112308 BOND TRUST SERVICES CORPORATION PAYING AGENT FEES 4,275.00 07/25/2023 112309 BRADLEY SECURITY LLC ENTRY DOOR LOCK REPAIR - POLICE 90.00 07/25/2023 112310 BRANDON TIRE CO MOWERS: TIRE REPAIRS - PARKS 188.00 07/25/2023 112311 BRASS FOUNDRY BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 479.65 07/25/2023 112312 BRAUN INTERTEC CORP 2023 PAVEMENT IMPVS THRU 7/7/23 6,356.00 07/25/2023 112313 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 9,665.14 07/25/2023 112314 BRETH-ZENZEN FIRE PROTECTION NEW POLICE FACILITY THRU 7/1/23 PAY#6 12,690.09 07/25/2023 112315 BRIGHTLY SOFTWARE INC GENERAL CONFIG OF NEW SOFTWARE - BLDG 2,375.00 07/25/2023 112316 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 77,572.53 07/25/2023 112317 CARS ON PATROL SHOP LLC MAINT, REPAIRS, TOWS - POLICE 1,764.91 07/25/2023 112318 CASTILLO, SHARON UB refund for account: 2-465-5160-1-05 156.16 07/25/2023 112319 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE - MULTIPLE DEPTS 190.40 07/25/2023 112320 CHASERSTRUCKING INC CREEKSIDE FREIGHTTOCOLD SPRING 400.00 07/25/2023 112321 CHOSEN VALLEY TESTING INC NEW POLICE FACILITY THRU 7/1/23 410.00 07/25/2023 112322 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 343.08 07/25/2023 112323 CLARKE ENVIRONMENTAL MOSQUITO MANAG JUNE MOSQUITO SERVICE -STREETS 17,088.74 07/25/2023 112324 COLORBIOTICS LLC MULCH -COMPOST 4,746.00 07/25/2023 112325 COMPUTER INTEGRATION TECHNOLOGIES VIDEO SURVEILLANCE PROJECT 28,145.00 07/25/2023 112326 CONTEGRITYGROUP NEW POLICE FACILITY THRU 7/1/23 9,267.64 07/25/2023 112327 CORE & MAIN LP 1.5" & 2" BRASS FLANGE KITS -WATER 365.02 07/25/2023 112328 COUNTRYSIDE FLAGPOLE FLAGS, KEYS- MULTIPLE DEPTS 2,782.00 07/25/2023 112329 CROW RIVER ATHLETICS FASTPITCH - REC 5,455.00 07/25/2023 112330 CROW RIVER FLORAL &GIFTS ARRANGEMENT: M KOSTERS -COMPOST 50.00 07/25/2023 112332 CROW RIVER PRESS INC NO TRESPASS NOTICES - POLICE 125.37 07/25/2023 112334 CUSTOMIZED FIRE RESCUE TRAINING INC NFPA1001145 HR COURSE - FIRE 6,000.00 07/25/2023 112335 D ERVASTI SALES CO LLC CONDITIONER, CLAY - PARKS 2,326.00 07/25/2023 112336 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 54,794.88 07/25/2023 1112337 DESIGN ELECTRIC INCIF-LAMPS, REPAIR FIXTURES - SR DIN 422.07 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/11/23 - 7/25/23 Check Date ----------------------------------------------------------------------------------------------- 07/25/2023 Check 112338 Vendor Name DIRECT PLASTICS Description -------------------------------------------------------------------------------- CREEKSIDE & WONDERBLEND BAG FILM Amount ---------------------- 76,302.81 07/25/2023 112339 E2 ELECTRICAL SERVICES INC REPAIRS & INSTALLS - MULTIPLE DEPTS 2,496.66 07/25/2023 112340 EHLERS &ASSOCIATES INC TIF REPORTING 4,173.75 07/25/2023 112341 ELECTRO WATCHMAN ADD DOOR CONTACT TO NW DOOR- NEW PD 599.37 07/25/2023 112342 EMBROIDERY PLUS 1/4 ZIP SWEATSHIRTS- FIRE 134.00 07/25/2023 112343 ERICKSON ENGINEERING CO LLC 2023 BRIDGE REPAIRS 17,627.60 07/25/2023 112344 EVERGREEN LAND SERVICES 5/1/22 - 7/15/22 PROJ MGR SERVICES - GO TIF 1,861.25 07/25/2023 112345 FASTENALCOMPANY REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS 988.11 07/25/2023 112346 FIRST ADVANTAGE LNS OCC HEALTH SOLU DRUG TESTING 200.79 07/25/2023 112347 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE - CITY CTR 337.50 07/25/2023 112348 First Fiduciary Corporation UB refund for account: 2-670-6120-5-02 15.67 07/25/2023 112349 FLOW MEASUREMENT & CONTROL COMPANY CERTIFICATIONS OF FLOW METERS- WWTP 1,748.00 07/25/2023 112350 FOBBE ELECTRIC NEW POLICE FACILITY THRU 7/1/23 PAY#20 39,318.28 07/25/2023 112351 FOSTER MECHANICAL SERVICE CONTRACTS, REPAIRS - MULTIPLE DEPTS 4,365.50 07/25/2023 112352 FRANSEN DECORATING INC NEW POLICE FACILITY THRU 7/1/23 4,461.43 07/25/2023 112353 FURTHER JULY 2023 HSA/FSAADM. FEES 339.10 07/25/2023 112354 GALLS LLC SHIRTS, CHEVRONS- POLICE 233.31 07/25/2023 112355 GARAGE DOOR STORE NEW POLICE FACILITY THRU 7/1/23 FINAL PYMT 3,887.75 07/25/2023 112356 GIESEN, ADDIE UB refund for account: 2-805-3350-9-03 26.30 07/25/2023 112357 GRAINGER REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS 1,460.21 07/25/2023 112358 GREEN EARTH LAWN CARE INC LATE SPRING APPLICATIONS - PARKS 707.15 07/25/2023 112359 HACH COMPANY NITRATE- WWTP 145.58 07/25/2023 112360 HALQUIST, DAVID REIMB: SAFETY FOOTWEAR - BLDG INSPEC 225.00 07/25/2023 112361 HANSEN GRAVEL INC ROCK, STONE - MULTIPLE DEPTS 179.00 07/25/2023 112362 HANSON & VASEK CONSTRUCTION SIDEWALK INSTALLS, REPAIRS - STREETS 5,025.00 07/25/2023 112363 HAWKINS INC CHEMICALS- MULTIPLE DEPTS 11,238.43 07/25/2023 112364 HEILMAN, RYAN REFUND: DROPPED CLASS- REC 45.00 07/25/2023 112365 HILLYARD/ HUTCHINSON OPERATING SUPPLIES- MULTIPLE DEPTS 2,663.85 07/25/2023 112366 HOISINGTON KOEGLER GROUP INC MAY GROWTH AREA PLANNING 1,760.00 07/25/2023 112367 HOLT-PETERSON BUS 8/28 MN STATE FAIR - SR TRIP 925.00 07/25/2023 112368 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 635.78 07/25/2023 112369 HOTSY MINNESOTA PUMP PROTECTORS, REDUCERS- WWTP 39.30 07/25/2023 112370 HUTCH FIELD SERVICES JULYCLEANING - HATS 1,485.75 07/25/2023 112371 HUTCHINSON CO-OP JUNFUEL&SERVICES - MULTIPLEDEPTS 12,769.91 07/25/2023 112372 HUTCHINSON HEALTH DRUG TESTING 1,374.00 07/25/2023 112373 HUTCHINSON LEADER JUNE ADVERTISING - MULTIPLE DEPTS 3,923.54 07/25/2023 112374 HUTCHINSON UTILITIES UTILITIES 6/1 - 7/1-23 113,114.34 07/25/2023 112375 HUTCHINSON WHOLESALE #1550 REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS 463.98 07/25/2023 112376 HUTCHINSON WHOLESALE #1552 JACK, FILTERS - PARKS 180.37 07/25/2023 112377 HUTCHINSON WHOLESALE #2520 SUNSHADE -COMMAND VEHICLE - FIRE 9.19 07/25/2023 112378 HUTCHINSON, CITY OF JUN 2023 STORM DRAINAGE 7,521.45 07/25/2023 112379 IDEXX LABORATORIES COULERT COMBO PACK - WWTP 1,315.53 07/25/2023 112380 IMS-INDUSTRIAL MAINTENANCE SUPPLIES CATCH BASIN REPAIRS -STORM WATER 3,000.00 07/25/2023 112381 INGSTAD BROADCASTING KDUZ 6/21- 6/29 ADV - POLICE 216.00 07/25/2023 112382 JARMAN,FRANKLIN UB refund foraccount: 2-640-5850-5-01 165.00 07/25/2023 112383 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 24,577.11 07/25/2023 112384 JP AUSTIN ASSOCIATES INC VERMICULITE -COMPOST 19,112.60 07/25/2023 112385 JUUL CONTRACTING CO REPLACE CASTING ON CENTURY AVE - ENG 250.00 07/25/2023 112386 KERI'S CLEANING & HANDYMAN SERVICES JUNE CLEANING - MULTIPLE DEPTS 13,004.06 07/25/2023 112387 KOHLS SWEEPING SERVICE STRIPING, PILING SERVICES- MULTIPLE DEPTS 17,858.75 07/25/2023 112388 KOSEK, ANDREW JURY DUTY MILEAGE -CREEKSIDE 19.44 07/25/2023 112389 KRISS PREMUIM PRODUCTS INC COOLING WATER TREATMENT - ARENA 579.95 07/25/2023 112390 KUBASCH, ROLLIN & CAROL UB refund for account: 3-774-1970-9-01 13.85 07/25/2023 112391 L & P SUPPLY CO RENTAL, SUPPLIES - MULTIPLE DEPTS 1,596.50 07/25/2023 112392 LAKELAND BROADCASTING BIG COUNTRY 6/14 - 6/16 ADV - LIQUOR HUTCH 310.00 07/25/2023 112393 LAKETOWN ELECTRIC CORPORATION BURICH ARENA HVAC THRU 7/1/23 PAY #5 7,847.00 07/25/2023 112394 LEAGUE OF MN CITIES -INS TRUST AUDIT, INSURANCE PREMIUMS 86,147.00 07/25/2023 112395 LITCHFIELD BUILDING CENTER PAINT FOR TRAINING SITE - FIRE 95.84 07/25/2023 112396 LOCATORS & SUPPLIES GLOVES - STREETS 244.95 07/25/2023 112397 LYNDE & MCLEOD INC JUNE YARDWASTE ACTIVITY - COMPOST 459.96 07/25/2023 112398 MADDEN GALANTER HANSEN LLP LABOR RELATION SERVICES THRU 6/30 60.00 07/25/2023 112399 MARCO TECHNOLOGIES LLC 6/4-7/3-23PRINTING CONTRACTS - MULTIPLE DEPTS 341.10 07/25/2023 112400 MARCO TECHNOLOGIES LLC 6/4-7/3-23PRINTING CONTRACTS - MULTIPLE DEPTS 273.42 07/25/2023 112401 MARIE RIDGEWAY & ASSOCIATES 6/1 THERAPY SESSIONS - POLICE 480.00 07/25/2023 112402 MAXFIELD RESEARCH & CONSULTING COMP HOUSING ANALYSIS - BLDG 6,886.00 07/25/2023 112403 MEEKER WASHED SAND & GRAVEL ROCK FOR SHADY RIDGE PLAYGROUND BASE 664.95 07/25/2023 112404 MEIERS, ALLAN & PHYLLIS UB refund for account: 2-803-0010-2-01 73.97 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/11/23 - 7/25/23 Check Date ----------------------------------------------------------------------------------------------- 07/25/2023 Check 112405 Vendor Name MENARDS HUTCHINSON Description -------------------------------------------------------------------------------- REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS Amount ---------------------- 334.59 07/25/2023 112406 MID CENTRAL DOOR NEW POLICE FACILITYTHRU 7/1/23 FINAL PYMT 10,203.22 07/25/2023 112407 MILK AND HONEY CIDERS COST OF GOODS SOLD - LIQUOR HUTCH 168.00 07/25/2023 112408 MINI BIFF RENTALS- MULTIPLE DEPTS 1,422.04 07/25/2023 112409 MINNESOTA COUNTY ATTORNEY ASSN NEW FORFEITURE FORMS -POLICE 22.00 07/25/2023 112410 MINNESOTA DEPT OF AGRICULTURE 7/1/22 - 6/30/23 TONNAGE - COMPOST 1,834.27 07/25/2023 112411 MINNESOTA DEPT OF AGRICULTURE SPECIALTY FERTILIZER TONNAGE REPORTS -WWTP 10.00 07/25/2023 112412 MINNESOTA UNEMPLOYMENT INSURANCE 2ND QTR 2023 UNEMPLOYMENT BENEFITS 2.81 07/25/2023 112413 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLEDEPTS 534.40 07/25/2023 112414 MISSISSIPPI TOPSOILS INC PREMIUM COMPOST 5,310.00 07/25/2023 112415 MN DEPT OF LABOR & INDUSTRY 2ND QTR SURCHARGE 2023 - BLDG INSPEC 2,678.78 07/25/2023 112416 NATIONAL PEN CO LLC TOTE BAGS WITH FLAG - WWTP 368.95 07/25/2023 112417 NORTH CENTRAL LABORATORIES AMMONIA, PIPET TIPS, FILTERS - WWTP 332.17 07/25/2023 112418 NORTHERN SAFETY & INDUSTRIAL GLOVES - STREETS 280.12 07/25/2023 112419 NORTHERN STATES SUPPLY INC WASHERS, SCREWS, NUTS- HATS 107.54 07/25/2023 112420 NUSS TRUCK & EQUIPMENT ROLLERS, STEP, STRAPS - STREETS 655.93 07/25/2023 112421 NUVERA JUL PHONE SERVICES- MULTIPLE DEPTS 6,054.50 07/25/2023 112422 PAAPE DISTRIBUTING COMPANY NEW POLICE FACILITYTHRU 7/1/23 PAY#10 1,525.60 07/25/2023 112423 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 3,109.50 07/25/2023 112424 PEARSON, ERIC & DAWN UB refund for account: 2-670-7120-4-04 155.05 07/25/2023 112425 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 2,195.28 07/25/2023 112426 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 13,892.89 07/25/2023 112427 PIONEER ATHLETICS/ PIONEER MFG COVERS, HOME PLATE - PARKS 2,931.48 07/25/2023 112428 POKORNOWSKI TRUCKING LLC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 6,690.00 07/25/2023 112429 POSTMASTER POSTAGE - UB BILLING 1,780.00 07/25/2023 112430 PREMIER TEST & BALANCE INC NEW POLICE FACILITYTHRU 7/1/23 FINAL PYMT 1,245.00 07/25/2023 112431 PREMIUM WATERS SERVICE, 5 GALLONS - PARKS 132.98 07/25/2023 112432 R & R EXCAVATING FINAL PYMT FOR LS REHAB-HWY 15 4,000.00 07/25/2023 112433 RED BULL DISTRIBUTION COMPANY INC COST OF GOODS SOLD - LIQUOR HUTCH 376.80 07/25/2023 112434 REINDERS SPRINKLER NOZZLES-NEWPD 158.08 07/25/2023 112435 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 4,782.05 07/25/2023 112436 RIVERLAND COMMUNITY COLLEGE K BAYSINGER, J SCHUETTE FIRE SCHOOL 340.00 07/25/2023 112437 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS 521.71 07/25/2023 112438 SCHMIDT,MICHAEL UB refund for account: 3-405-0450-2-00 42.68 07/25/2023 112439 SCHMIDT, PAT UB refund for account: 3-736-1330-5-00 15.53 07/25/2023 112440 SEPPELT, MILES REIMB: EDAM SUMMER CONF - EDA 179.48 07/25/2023 112441 SEVERSON, KAREN & LARRY UB refund for account: 1-685-6280-2-02 13.61 07/25/2023 112442 SHAW, KAREN J U N CLASSES - SR CTR 240.00 07/25/2023 112443 SHI INTERNATIONAL CORP IPAD 9TH GEN HARDWARE - REFUSE 330.52 07/25/2023 112444 SHORT-ELLIOT-HENDRICKSON INC PROJECT SERVICES & ENGINEERING SERVICES 9,168.60 07/25/2023 112445 SIMONSON LUMBER CO TREATED LUMBER, LEVER- PARKS 487.57 07/25/2023 112446 SOIL CONTROL LAB FINISHED COMPOST -CREEKSIDE 1,047.00 07/25/2023 112447 SOUTHERN MINNESOTA INSPECTION AUTO -LIFT INSPECTIONS- MULTIPLE DEPTS 1,280.70 07/25/2023 112448 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 15,105.48 07/25/2023 112449 STCLOUD REFRIGERATION INC BURICH ARENA HVACTHRU 7/1/23 PAY#8 3,800.00 07/25/2023 112450 STANDARD PRINTING-N-MAILING UB BILLING, POSTAGE - MULTIPLE DEPTS 1,121.18 07/25/2023 112451 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLEDEPTS 154.07 07/25/2023 112452 STREICH TRUCKING CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 3,140.00 07/25/2023 112453 SUNRISE SPECIALTY CONTRACTING INC NEW POLICE FACILITYTHRU 7/1/23 850.00 07/25/2023 112454 SYSCO WESTERN MN CONCESSION SUPPLIES- REC/WATERPARK 5,373.12 07/25/2023 112455 TALL SALES COMPANY JUNECOMMISSIONS- CREEKSIDE 12,185.09 07/25/2023 112456 TARGET PEST CONTROL 6/21 PEST CONTROL- PD/DMV 60.00 07/25/2023 112457 THELEN HEATING & ROOFING NEW POLICE FACILITYTHRU 7/1/23 3,485.00 07/25/2023 112458 THELEN HEATING & ROOFING NEW POLICE FACILITYTHRU 7/1/23 PAY#9 8,844.50 07/25/2023 112459 THOMSON REUTERS-WEST JUNE SUBSCRIPTIONS- MULTIPLE DEPTS 1,439.65 07/25/2023 112460 TITAN MACHINERY AIRFILTERS- CREEKSIDE 161.75 07/25/2023 112461 TOWMASTER INC SNOW REMOVAL EQUIPMENT FOR NEW SNOWPLOW 136,295.00 07/25/2023 112462 TOWN &COUNTRY TIRE 2006SILVERADO:TIRE REPAIR -BLDG 22.42 07/25/2023 112463 TRI COUNTY WATER BOTTLE WATER DELIVERY - MULTIPLE DEPTS 304.00 07/25/2023 112464 TUBE PRO INC INFLATED DOUBLE TUBES- WATERPARK 921.00 07/25/2023 112465 UDOFOT BEER & BEVERAGE CO COST OF GOODS SOLD - LIQUOR HUTCH 220.00 07/25/2023 112466 UNITED FARMERS COOP #2 DYED FUEL- HATS 19,526.25 07/25/2023 112467 VERIZON WIRELESS JUN 03-JUL02 PHONE SERVICES- MULTIPLE DEPTS 3,748.60 07/25/2023 112468 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 17,024.40 07/25/2023 112469 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 386.45 07/25/2023 112470 VIVID IMAGE EDITS, DESIGN - MULTIPLE DEPTS 1,107.23 07/25/2023 1112471 VOS CONSTRUCTION INC NEW POLICE FACILITYTHRU 7/1/23 2,300.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/11/23 - 7/25/23 Check Date ----------------------------------------------------------------------------------------------- 07/25/2023 Check 112472 Vendor Name WASTE MANAGEMENT OF WI -MN Description -------------------------------------------------------------------------------- REFUSE TAKEN TO LANDFILL Amount ---------------------- 7,409.92 07/25/2023 112473 WELCOME NEIGHBOR NEW RESIDENT VISITS - LIQUOR HUTCH 60.00 07/25/2023 112474 WEST CENTRAL SANITATION INC JUNE REFUSE 56,094.54 07/25/2023 112475 WILLEMS,ANNA UB refund for account: 3-774-1950-1-03 27.07 07/25/2023 112476 WILSON'S NURSERY INC TREES -STREETS 665.00 07/25/2023 112477 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 1,725.85 07/25/2023 112478 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 8,122.71 07/25/2023 112479 WM MUELLER & SONS SAND - STREETS 2,923.92 07/25/2023 112480 WRIGHT COUNTY SHERIFFS OFFICE SERVED CP202300969 - LEGAL 75.00 Total - Check Register A: $ 1,485,469.27 Department Purchasing Card Activity - June 2023 Date Department Vendor Name Description Amount 6/22/2023 ADMIN DECC Parking for LMC Annual Conference $10.00 6/22/2023 ADMIN MCDONALD'S Lunch on the way to the LMC Annual Conference $13.52 6/23/2023 ADMIN GRANDMAS SALOON AND GRILL Dinner first night of LMC Annual Conference $29.14 6/25/2023 ADMIN HAMPTON INN Hotel for LMC Annual Conference $569.60 6/6/2023 CREEKSIDE SPS COMMERCE May 2023 SPS fees; UH & Bomgaars $289.93 6/16/2023 CREEKSIDE AMAZON Kids stickers for Compost it Right! campaign $15.98 6/16/2023 CREEKSIDE US COMPOSTING COUNCIL USCC membership dues; July 2023 -June 2024 $237.50 6/16/2023 CREEKSIDE US COMPOSTING COUNCIL USCC membership dues; July 2023 -June 2024 $237.50 6/16/2023 CREEKSIDE US COMPOSTING COUNCIL USCC STA membership dues; July 2023 -June 2024 $812.50 6/16/2023 CREEKSIDE US COMPOSTING COUNCIL USCC STA membership dues; July 2023 -June 2024 $387.50 6/18/2023 CREEKSIDE WM SUPERCENTER Breakroom coffee/filters $33.73 6/18/2023 CREEKSIDE WM SUPERCENTER Office coffee/filters $33.73 6/27/2023 CREEKSIDE MN COMPOSTING COUNCIL MNCC Compost Operator Training registration; 3 EE's $1,275.00 6/27/2023 CREEKSIDE MN COMPOSTING COUNCIL MNCC Compost Operator Training registration; 2 EE's $850.00 6/6/2023 EDA ECONOMIC DEVELOPMENT ASSN OF MN EDAM Summer Conference $355.00 6/9/2023 EDA CASH WISE FOODS Coffee creamer for meetings $2.69 6/9/2023 EDA WM SUPERCENTER Coffee creamer for meetings $3.28 6/14/2023 EDA CASH WISE FOODS Snacks for H-R roundtable meeting $13.99 6/14/2023 EDA CASH WISE CARIBOU Coffee for H-R Roundtable meeting $38.72 6/18/2023 EDA B & C PLUMBING & HEATING INC Water heaterfor HRA house (Witt) $1,200.00 6/22/2023 EDA WAL-MART Water, pop, paper plates, etc. for meeting $53.26 6/22/2023 EDA JIMMYJOHNS Lunch for Finance Team meeting $82.76 6/25/2023 EDA JIMMYS PIZZA Lunch for EDA Board meeting $90.84 6/12/2023 FINANCE AMAZON Fire - Label tape $14.89 6/18/2023 FINANCE AMAZON Gen Fund -Amazon Prime annual fee $249.00 6/18/2023 FINANCE AMAZON Liquor -Amazon Prime annual fee $50.00 6/18/2023 FINANCE AMAZON Compost - Amazon Prime annual fee $50.00 6/18/2023 FINANCE AMAZON Water -Amazon Prime annual fee $50.00 6/18/2023 FINANCE AMAZON Sewer -Amazon Prime annual fee $50.00 6/18/2023 FINANCE AMAZON EDA - Amazon Prime annual fee $25.00 6/18/2023 FINANCE AMAZON HRA-Amazon Prime annual fee $25.00 6/19/2023 FINANCE AMAZON Supplies for Director's Picnic $6.95 6/19/2023 FINANCE AMAZON Supplies for Director's Picnic $41.94 6/23/2023 FINANCE WAL-MART City Center- Soda for vending machine $53.86 6/28/2023 FINANCE AMAZON IT - fabric scissors $19.49 6/28/2023 FINANCE WAL-MART Supplies for Director's Picnic $27.88 6/28/2023 FINANCE CASH WISE FOODS Supplies for Director's Picnic $434.95 6/29/2023 FINANCE GOVT FINANCE OFFICERS ASSN - GFOA Annual GFOA Certificate fee $460.00 6/30/2023 FINANCE EZBUSINESS FEE Credit Card Service Fee $15.00 6/1/2023 FIRE DOMINO'S PIZZA Fire call food for crews $161.31 6/2/2023 FIRE CULVERS Fire call food for crews $33.88 6/11/2023 FIRE SOUTHWEST EYE CARE SCBA corrective lens insert -Alex G. $141.22 6/11/2023 FIRE CASH WISE FOODS Bottled drinking water $74.85 6/22/2023 FIRE WAL-MART Gatorade powder - coffee cups $78.76 6/22/2023 FIRE CASH WISE FOODS Bottled drinking water and ice $41.90 6/25/2023 FIRE DPS FIREFIGHTER LICENSING Certification - licensing for FF $675.00 6/25/2023 FIRE DPS FIREFIGHTER LICENSING Certification - licensing for FF $1,800.00 6/28/2023 FIRE CASH WISE FOODS City of hutch directors picnic $84.09 6/28/2023 FIRE CASH WISE FOODS Bottled drinking water $34.93 6/4/2023 IT NEWEGG Network Cabinets for the Arena and Roberts Park (Verkada) $896.98 6/15/2023 IT MENARDS HUTCHINSON Security Bit Set $7.00 6/18/2023 IT AMAZON Phone Case Justin Witte $15.70 6/20/2023 IT AMAZON Surge Protectors $246.16 6/21/2023 IT AMAZON Mouse Pad $9.99 6/29/2023 IT AMAZON Patch Cables $57.26 6/29/2023 IT AMAZON Plotter Paper $33.37 6/29/2023 IT AMAZON Plotter Ink $93.30 6/29/2023 IT AMAZON Plotter Ink $89.92 6/1/2023 LIQUOR HUTCH FACEBOOK FB advertising $79.99 6/7/2023 LIQUOR HUTCH AMAZON Price Gun Ink Rollers $9.70 6/11/2023 LIQUOR HUTCH MENARDSHUTCHINSON Misc cleaning supplies $72.34 6/11/2023 LIQUOR HUTCH KRANZ LAWN & POWER Two wheel cart maintenance $26.83 6/16/2023 LIQUOR HUTCH RITE INC Cloudretailer monthly fee $273.81 6/21/2023 LIQUOR HUTCH MENARDSHUTCHINSON Misc cleaning supplies $52.55 6/21/2023 LIQUOR HUTCH AMAZON Replacement outside ashtray $59.01 6/22/2023 LIQUOR HUTCH AMAZON Replacement outside garbage can $176.84 6/22/2023 LIQUOR HUTCH CANVA Annual software fee for signs and advertising $119.99 6/28/20231 LIQUOR HUTCH I MENARDS HUTCHINSON I Misc operating supplies 1 $32.51 Department Purchasing Card Activity - June 2023 Date Department Vendor Name Description Amount 6/28/2023 LIQUOR HUTCH CONSTANTCONTACT.COM Email blast advertising $70.00 6/30/2023 LIQUOR HUTCH BUILDING HVAC 1 Import cooler condenser motor replacement $164.75 6/1/2023 PARK & REC AMAZON Clear Tape Refill Rolls $9.67 6/1/2023 PARK & REC WILLOW CREEK PAVING STONES Pavers for Mcleod County Veterans Park $448.56 6/1/2023 PARK & REC AMAZON Easy Peel Address Labels $28.54 6/2/2023 PARK & REC AMAZON Pickleball Paddles $143.96 6/4/2023 PARK & REC AMAZON Office Notepads, (phone Case, Sharpie Permanent Markers $62.91 6/4/2023 PARK & REC AMAZON Fastpitch Softballs $182.54 6/4/2023 PARK & REC AMAZON Concession Supplies - Airhead Extremes $79.20 6/5/2023 PARK & REC AMAZON First Aid Kits $100.56 6/6/2023 PARK & REC AMAZON Concession Supplies - Skittles, Pickles, Slushy Syrup, M & M's $347.03 6/6/2023 PARK & REC AMAZON Concession Supplies - Freeze Pops $84.78 6/6/2023 PARK & REC FIRST AID SUPPLIES ONLINE First Aid Supplies - Bandages, Gauze Pads, Antiseptic Wipes $199.14 6/7/2023 PARK & REC AMAZON Baseball Count Indicator $35.57 6/8/2023 PARK & REC AMAZON Slowpitch Softballs $181.04 6/9/2023 PARK & REC AMAZON Cork Bulletin Board (2) $359.96 6/11/2023 PARK & REC WHENIWORK.COM Employee Scheduling Software $84.00 6/11/2023 PARK & REC PROGRESSIVE DESK Office Desk $824.00 6/11/2023 PARK & REC WAL-MART Concession Supplies $104.09 6/12/2023 PARK & REC AMAZON Concession Supplies $266.48 6/13/2023 PARK & REC AMAZON Concession Supplies $134.90 6/14/2023 PARK & REC WAL-MART Concession Supplies $116.80 6/15/2023 PARK & REC AMAZON Concession Supplies $42.80 6/15/2023 PARK & REC AMAZON Concession Supplies $66.12 6/16/2023 PARK & REC WAL-MART Concession Supplies $44.96 6/18/2023 PARK & REC AMAZON Concession Supplies $225.06 6/18/2023 PARK & REC WM SUPERCENTER Concession Supplies $58.29 6/20/2023 PARK & REC AMAZON Concession Supplies $71.98 6/20/2023 PARK & REC AMAZON Baseball Count Indicators $35.99 6/21/2023 PARK & REC AMAZON Concession Supplies $477.23 6/21/2023 PARK & REC AMAZON 3 Ring Binders $38.01 6/21/2023 PARK & REC AMAZON Concessions Cleaning - Steam Cleaner $127.40 6/22/2023 PARK & REC AMAZON Combo Lock $16.99 6/22/2023 PARK & REC TARGET Swim Diapers $29.97 6/22/2023 PARK & REC WAL-MART Concession Supplies $180.02 6/23/2023 PARK & REC FOODSAFETYGUY.COM ServSafe Food Manager Training - Casey Hagert, Christina Burmeister $380.00 6/23/2023 PARK & REC WHENIWORK.COM Employee Scheduling Software $16.80 6/23/2023 PARK & REC SYSCO WESTERN MN Concessions Supplies $746.19 6/26/2023 PARK & REC AMAZON Voice Message Log Book $9.82 6/28/2023 PARK & REC WM SUPERCENTER Concession Supplies $136.39 6/30/2023 PARK & REC AMAZON Baseball Count Indicators ($35.99) 6/30/2023 PARK & REC WAL-MART Concessions Supplies - Buns $69.80 6/4/2023 PLANNING INTERNATIONAL FACILITY MGMT ASSOC A proffessional membership dues $349.00 6/7/2023 PLANNING AMAZON Pressure washer fittings $16.99 6/25/2023 PLANNING DANNER DanJochum-safety footwear $195.00 6/28/2023 PLANNING AEDCENTER.COM AED'sfor Police Department $1,427.40 6/6/2023 POLICE AMAZON Name tape $9.99 6/7/2023 POLICE AMAZON Easel pads $35.91 6/13/2023 POLICE MCDONALD'S Food for juvenile runaway $11.32 6/14/2023 POLICE AMAZON Stretch wrap $28.98 6/14/2023 POLICE BCA TRAINING EDUCATION Hemling Training $375.00 6/14/2023 POLICE BCA TRAINING EDUCATION Villareal Training $375.00 6/15/2023 POLICE RUNNING'S SUPPLY Drill/impact kit, adaptor, flashlight $194.15 6/20/2023 POLICE AMAZON Flash drives $53.98 6/22/2023 POLICE AMAZON Blue ribbon $12.99 6/23/2023 POLICE NATIONAL TACTICAL OFFICER ASSN Kilian membership dues $50.00 6/25/2023 POLICE AMAZON Utility cart $98.48 6/25/2023 POLICE AMAZON Gym cleaning supplies $49.99 6/25/2023 POLICE AMAZON Gym cleaning supplies $212.87 6/27/2023 POLICE WAL-MART Sheets and bedding $109.31 6/29/2023 POLICE WAL-MART Frames $21.53 6/29/2023 POLICE WM SUPERCENTER Frames $63.41 6/18/2023 PUBLIC WORKS ENERGY MANAGEMENT CORP Replacement VFD for Our Saviors L S Pump $417.95 6/18/2023 PUBLIC WORKS APWA Membership Renewal MS $286.25 6/29/2023 PUBLIC WORKS NEOTREKS Monthly Plow Ops Subscription $420.00 Total P-Cards: $25,271.13 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of a Preliminary and Final Plat for Forcier Addition Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 7/25/2023 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Matt or Marc Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The property owner is requesting to reconfigure property that has been previously platted. There are currently three lots owned by the applicant, one being a commercial lot and two being residential lots. The proposed plat created another commercial lot by taking a part of the existing commercial lot and the northerly portion of the two residential lots. All of the proposed lots will meet minimum lots size requirements when this process is finished. Nobody from the public spoke regarding this request. The applicant answered questions about drainage and the existing berm on the lot. Applicant noted the berm may be moved south behind future residential lots and drainage goes to a catch basin off Michigan Ave. Staff noted screening will be required between the future commercial property and the residential lots. The Planning Commission voted unanimously (5-0) to recommend approval of the request. BOARD ACTION REQUESTED: Approval of preliminary and final plats of Forcier Addition. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15612 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A PRELIMINARY AND FINAL PLAT FOR FORCIER ADDITION. FACTS 1. Gary T Forcier Family Trust are the owners of 125 Michigan St NE, 125 Michigan St NE B, 509 Hilltop Dr NE and 515 Hilltop Dr NE, and, 2. The subject properties are legally described as: • 125 Michigan St NE — Lot 1 Ex N250', Auditors Plat of Lot 14 of Auditors Plat of West Half Section 32-117-29 • 125 Michigan St NE B — Lot 2 Ex N25% Auditors Plat of Lot 14 of Auditors Plat of West Half Section 32-117-29 • 509 Hilltop Dr NE — Lot 1, Block 2, Santelmans Third Addition • 515 Hilltop Dr NE — Lot 2, Block 2, Santelmans Third Addition Gary T Forcier Family Trust have applied for a four -lot final plat, located at 125 Michigan St NE, 125 Michigan St NE B, 509 Hilltop Dr NE and 515 Hilltop Dr NE, Hutchinson, MN, to be known as Forcier Addition. 4. The Planning Commission met on July 18, 2023 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. b. Owner is responsible for utility connections to newly created commercial lot and need to follow all City rules and obtain permits for any utility work. c. Newly created commercial lot needs to be rezoned prior to any permits issued to this property. The City Council of the City of Hutchinson reviewed the request at its meeting on July 25, 2023 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the final plat of Forcier Addition subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. b. Owner is responsible for utility connections to newly created commercial lot and need to follow all City rules and obtain permits for any utility work. c. Newly created commercial lot needs to be rezoned prior to any permits issued to this property. Findings of Fact — Resolution # 15612 Forcier Addition Final Plat Page 2 APPLICABLE LAW 6. The final plat request meets the following standards as required in Sections 153.035 and 153.050 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the preliminary and final plat for FOTcler Addition is approved. Adopted by the City Council this 25th day of July, 2023. ATTEST: Matthew Jaunich Chad Czmowski City Administrator Mayor Pro Tern DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: July 13, 2023 for July 18, 2023, Planning Commission Meeting Application: Consideration of a Preliminary and Final Plat for Forcier Addition Applicant: Gary T. Forcier Family Trust PRELIMINARY AND FINAL PLAT FOR FORCIER ADDITION The property owner is requesting to reconfigure property that has been previously platted. There are currently three lots owned by the applicant, one being a commercial lot and two being residential lots. The proposed plat created another commercial lot by taking a part of the existing commercial lot and the northerly portion of the two residential lots_ All of the proposed lots will meet minimum lots size requirements when this process is finished. 1 * Indicates property described in this notice LU z T W LU an 1 55 .U) E509 519 ,1 , HILLTOP DRIVE NF. r Preliminary and Final Plat Forcier Addition Planning Commission - 7/28/23 Page 2 Existing Zoning: Property Location: GENERAL INFORMATION C-2 and R-3 PD 125 Michigan St NE, 509 Hilltop Dr NE, 519 Hilltop Dr NE Existing Lot Sizes: 125 Michigan St NE — 1.18 Acres (51,400 sq. ft.) 509 Hilltop Dr NE — .44 Acres (19,166 sq. ft.) 519 Hilltop Dr NE - .26 Acres (11,325 sq. ft.) Existing Land Use: Commercial building and lot and vacant residential lots. Adjacent Land Use And Zoning: Commercial and Residential Comprehensive Land Use Plan: Commercial and Residential Zoning History: The commercial portion of the property is an auditor's plat from 1953 and the building was built in the late 1990s. The residential lots were platted in 1993 and were never built on. Applicable Regulations: Sections 153.035 andl53.050 of the City Code Preliminary and Final Plat: The proposed Forcier Addition is a four -lot re -plat that creates another commercial lot fronting on Michigan St NE_ The Crow River Glass and Crow River Signs lot will become smaller and the residential lots will become smaller to create the new commercial lot in the middle (see attached plat drawings). All of the proposed lots meet the lot size requirements of their respective zoning districts. The existing commercial lot at 125 Michigan St NE already has all required utilities in place, as do the residential lots to the south. The newly created commercial lot will need to have utility services installed at the time of development and will be required to follow all City procedures for obtaining utilities and will be at the expense of the owner. Water, sanitary and storm sewers are all located within Michigan St NE. The portion of the residential lots that are being converted will also have to be re -zoned if this plat is approved. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be Preliminary and Final Plat Forcier Addition Planning Commission — 7/28/23 Page 3 deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (no preliminary plat required per 153.100) (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Recommendation: Staff recommends approval of this request. If Planning Commission feels this Plat is acceptable the following conditions should be applied to the final plat approval: 1. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. 2. Owner is responsible for utility connections to newly created commercial lot and need to follow all city rules and obtain permits for any utility work. 3. Newly created commercial lot needs to be rezoned prior to any permits issued to this property. PRELIMINARY PLAT —for— CROW RIVER GLASS —of— 125 MICHIGAN STREET NE I I I I I I I I NORTH SCALE IN FEET I 1 WCE = 80 FEET GENERAL NOTES 1. eaanngs shown are based on Iha Mcleod Co. Coohl. Sys. NAD83 (96 ad).) 2. Elevadon Datum N-8. 3. Parcel ID Number: 23-248-0020, 23-253-0120 antl 23-253-0130. 4. Surveyed premises sM1own Un this survey map is in Flood Zone X (Areas determined to be outside the 0.2%annual cM1ance floodplalnJ, acmMln9 [o Flood Insu2nce Ra[e Mao Ag n'cunhy No. 2]0264 Panel No. OD38 Sufflx E by Ne Fad-1 Emency ergManagement y, effective dace July 7, 2014. 5. Boundary area of the surveyed Premises: 93,169 sq. R.12.13 saes. I sting zoning: 6 Under Me appli.bi, zoning regulations, the —1: setbacks are: C-2 (Automotive Service Comma 1) Item Set Back From Building Setback nterlor lot Ilne 20 feet Raald—I zoning So feet Soaat right -of -war 30 feet Mlnlmum Ld Area: 1.25 Acres um L wwth: 15o feet Minimum Lot Daph: 25D feet R-3 PD (Medium -High Density Res. Harmed Development) R-3 Usa Front Setback Comer Slide Interior Side Single-famiy 25 feet 25 feet 8 feet 25 feet wo-family 25 feet 25 fee[ to feet 25 feed Three- to eight -family 30 feet 25 feed 20 feet 40 feet R-3 Use 01,oia- to ¢light -family WWI) Minimum Wt Area par Dwelling Unit: 4,200 square feet' Mlnlmum Ld WwUI: None Mlnlmum Wt Depth: None r w Wane ororeawnaside for wda¢ water ponding below the ordinary high water mark oareas. For addflonal Info—ti,o core the DiNa-r of Planning/Bullding/—Irg, (—) 234-4258. 7. The surveyed premises has access to Michigan Street HE and Hilltop Drive, both public roads. e Subsurface and environmental cendRlona were not examined or ¢naldered during the procea of th s survey. No stMement s made concern rig the ex stance of underground or overhead con 1—or facilitiesthatmay—d the use or—d,pmem of UM surveyed Premises. VICINITY MAP PART OF SEC. 32, TWP. 117, RNG. 29 xomH ST. �, I ,i L'H. _ MCLEOD COLNTY, MINNESOTA (NO SCALE) • LEGEND DE NOTES IRON MONUMENT FOUND AS UIBELED a8f� ❑ © © .sDENOTES ®a ENOTE5 IRON MONUMENT SELS T, MARKED R# 4157E DENOTES CATCH BASIN DENOTES CABLE PEDESTAL DENOTES ELECTRICAL BOX EXISTING SPOT EIEVATION DENOTES GAS METER <T dP I v v 4 Po ® DENOTES MAILBOX DENOTES LIGHT POLE DENOTES WATER VALVE DENOTE5 STORM SEWER MANHOLE i v ® DENOTES STORM SEWER MANHOLE EN— SIGN V »—� > DENOTES HYDRANT DENOTES RETAINING WA EXLETULL DENOTES EXISTING CONTOURS DENOTES EXISTING STORM SEWER DENOTES EXISTING SANITARYSEWER Y 'ITS I$ 1 DENOTES EXISTING DENOTES UNDERGROUNDUND CABLE GBLE LINE DENOTES BITUMINOUS SURFACE DENOTES CONCRETE SURFACE `{ \ a\ \ rDENOTES ADJACENT PARCEL OWNER INFORMATION (PER MCLEOD COUNTY TAX INFORMATION) LEGAL DESCRIPTION Ids 1 and 2, AUDITORS PLAT OF LOT 14 OF AUDITORS PA OFWHALF SON 32-117-29, M—d County, Minnmta, —pt tha — 250 eN Leda and 2, 111- 2, DAN'S THIRD ADDITION, Maaw CountyMinnw I haceby ¢miry Uut Uhl survey, plan or by my da-I s:Pervr Islor antl IM[ 1 am�r duly Registered Land Surveyor antler Ne la'wKs/s(//off tthhe,State of Minnesota. /VY v— KURT D. NELSON Date: 19JUN23 Lioar-No. 45356 T � \ vd PROPOSED EASEMENT DETAIL\ Drainage antl utility easements are shown as thus s s Being 6 feet in width aM adjoining lot lines and belrg 10 feet In width and adj,imn9 public ways and Haar lot Imes, u— Indl¢tetl o—ha. STA_ T E F - W Y N. . 7 Nor UNE or Lor 1, �T_mx_ r - — '.T1IIIIIIIIIIIIIIIIII - ( 04 .2 9,] 0 JA 9 C5R .E FS. ) ( o _ III w" s 11,67S S.F. (0lo,3uSF (0.27C) ACRES) r"J�—�,�.y, I11IIl'fIIII1I1I11 II(1ILII IIIIIIIII IIIII1I •t r 90, "eaM:uwi,¢-oewrwxwaP R,naaa w�ppm�q asx, — JIIIIIIIIIIII IIIIII IIIIIIIII IIIIIIII II�I A'D NSD_�T—-T ` qA 1 •, ,11-1.0`1 — — — — — — — — M--- Brio x � :rzxp DESCRIPTION OF EASEMENTS TO BE VACATED wide drainage and LUllty eaaementa along the Hated Imes of Lots 1 and 2, Block 2, SANTELMAN'S THIRD ADDITION, accordingtothere¢m plat thereof, McLeod County, Minnesota. F5f.1911 Professional Land Surveyors WwW.egrutl.cPm 6776 Lake Drive NE Suite 110 Lino Lakes, MN 55U14 Tel. (651) 361-8200 Fax (651) 361-8701 E FORMER ADDITION kg� P'! Ski--------------- -I uww ------- -------------- ------------ ------------- - --- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 4 - - - - - - - - rl� 4 F.1 7- 2 ------------------ BLOCK I 3 ------ - - ---- ------------------------- L— L-------------- ---------------------- — — — — — — — — — — — — — - .=e. - — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — 0 SCAM IN SEEP IT" 11 1,— ORIENTAMON 4 �11-1 T A. 10, :11 t 4 Z -- t LEGEND D ITAI IF E.G. BUD 9 SONS, INC. Professional Land Surveyors CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 7/11/23 - 7/25/23 Check Date ----------------------------------------------------------------------------------------------- 07/25/2023 Check 112331 Vendor Name CROW RIVER GLASS INC Description -------------------------------------------------------------------------------- TEMPERED GLASS FOR BACK TOPPER- ENG Amount ---------------------- 359.80 07/25/2023 112333 CROW RIVER SIGNS "NO FIREARMS" DECALS - POLICE 65.00 Total - Check Register B: $ 424.80 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve/Deny Sending out an RFP for the old Police Facility Sites Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 7/25/2023 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: With the opening of the new Police Station, the Council has expressed interest in selling the old police sites at 44 Washington Avenue West (Former EOC Building), 10 Franklin Street SW (former Police Station), and 28 Franklin Street SW (former police parking lot). Please note that this does not include the old Police Garage at 127 1 st Avenue SW. It is the City's intention to keep that property and use it for Parks operations. Through discussions with the Council, there is a desire to try to sell these old sites through an RFP process. Included in your packet is a proposed RFP for your consideration. Dates have been included in the RFP and are in front of you for your review. If the Council is comfortable with what has been drafted, staff would ask the council to approve sending out the RFP. BOARD ACTION REQUESTED: Approval of sending out an RFP on the old Police Facility Sites Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A u HUTCHINSON A CITY ON PURPOSE. Request for Proposals (REP) for the Sale of City Owned Real Estate General Instructions Responses submitted must provide complete information as indicated in this request. Please submit eight (8) print copies or one electronic copy by 4:00 p.m. on September 29, 2023 to: City of Hutchinson Attn: Matt Jaunich I I I Hassan Street SE Hutchinson, MN 55350-2522 Questions and inquiries regarding this request should be directed to: Matt Jaunich City Administrator I I I Hassan Street SE Hutchinson, MN 55350-2522 (320) 234-4241 Email to: miaunich&hutchinsommn.gov DO NOT call members of the Hutchinson City Council with questions about this RFP. All inquiries should be directed to the designated staff member. The City will not reimburse any expenses incurred by Respondent(s) including, but not limited to, expenses associated with the preparation and submission of the response and attendance at meetings. The City reserves the right to reject any and all responses and to request additional information from any and all individuals/companies. SCHEDULE (subject to change): July 31, 2023 — RFP available to interested parties September 29, 2023 — All proposals are due by 4:00 p.m. October, 2023 — Evaluations and negotiations on proposals (City may want to meet with Individuals/Companies) October 24, 2023 — Council direction to negotiate a Sale(s) of the Real Estate — Council Meeting November 14, 2023 — Council consideration of a Purchase Agreement — Council Meeting December, 2023 — Closing on Properties PURPOSE OF RFP The Hutchinson City Council is accepting formal written proposals for the sale of the City -owned properties located at 44 Washington Avenue West (former Emergency Operations Center), 10 Franklin Street SW (former Police Station), and 28 Franklin Street SW (parking lot south of Police Station) in Hutchinson, MN 55350. The City Council seeks an offer to buy these properties including information on the interested party and their planned use. This information will help the City Council to evaluate any potential purchase offer more completely. It is the City Council's desire to provide for a transfer of the ownership on these properties for the betterment of the City and community and their consideration of each proposal will not solely be based on the sale price. BACKROUND ON PROPERTIES The City is looking to sell these properties due to the construction of a new Police Station and the no longer use of these properties for City operations. All properties are located in downtown Hutchinson and are currently zoned C-3 (Central Commercial). Allowed uses within this district include, but are not limited to, that of trade and service -type businesses, retail stores, cultural facilities, offices, restaurants, theaters and the like. Questions on specific uses, both allowed and conditional, can be directed to the City's Building/Planning and Zoning Director, Dan Jochum at diochum e,hutchinsommm.gov. Information on Hutchinson's Downtown and its future "Vision Plan" can be found here: rptimaginehutch.pdf (hutchinsommn.gov) 44 Washington Avenue West (former Emergency Operations Center) — Site 91 County PID 4: 23-050-0660 Building Square Footage: Ground Floor — 3,520; Gross Building — 5,290 Lot Size: 44 x 80 The building is a one-story, steel -frame building with brick veneer and stucco exterior. It is a storefront/downtown office type building. The building has three separate mezzanine areas, which are currently used for storage and office space. The north portion of the building is set up as an emergency operations/call center, with a large, tiered open area flanked by restrooms, offices and storage. The south portion of the building is used as office space. The property has no on -site parking. The mezzanines are only accessible via a staircase. 10 Franklin Street SW (former Police Station) — Site 92 County PID #: 23-050-0720 Building Square Footage: Ground Floor — 9,511; Gross Building — 14,078 Lot Size: 132 x 132 The building is a one-story, wood -frame office building with a full basement, an attached heated, two - stall garage, and one detached, unheated one -stall garage. The structure has a brick veneer and stucco exterior and asphalt shingled roof. As the previous police station, the building has greater security measures than is typical for an office/storefront-type building. The site also includes about 15 on -site parking stalls and a generator. Please note that the generator on the site of 10 Franklin Street SW also provides backup power to the building at 44 Washington Avenue West. Both buildings are also connected by fiber. The City will have a conversation with the buyers of the two sites on whether or not there is a need to eliminate the connection 2 of power and fiber between the two buildings. Also, the six -stall garage/shop located along the alley is being kept by the City and will not be included in the sale of any of these properties. 28 Franklin Street SW (Parking Lot) — Site 43 County PID #: 23-050-0740 Building Square Footage: NA Lot Size: 66 x 132 This site is the parking lot directly south of the former police station. The current configuration allows for about 10-12 parking stalls. SPECIFICATIONS OF THE RFP Responses to this Request for Proposal (RFP) should provide the City with the information needed to assess, evaluate, and select a buyer for the properties that the City Council feels will provide the best overall value to the downtown and community as a whole. Respondents to this RFP will have the option to provide a proposal for one, two, or all of three of the sites listed. The City Council may or may not agree to sell the sites individual, together, or some sort of combination of together/individually. SPECIFIC PROPOSAL PREPARATION INSTRUCTIONS Proposals should be as thorough and detailed as possible so that the City may properly evaluate the capabilities of the buyer(s) who is/are interested in the sites. The individuals/companies shall submit one (1) original and seven (7) copies of their proposal or one (1) electronic copy. Please submit your proposal to purchase on the enclosed forms. Please note that your proposals must include the following information: 1) Name and address of individual/company and project contact person, with address, telephone number, and email address. 2) Summarize your planned use for the property: • Type of business or use to be housed at the location(s) • Buyer's experience with the business or used planned to be located here • Timeline to start operations at this location providing that closing occurs in December of 2023 • Number of expected full and part-time employees and/or users • State why you think this business or use will have a positive impact on Hutchinson's downtown and the community 3) What exterior modifications are you planning to make to the building? Please provide conceptual images of the potential changes including signage. 4) Provide the specific amount you are offering to purchase the property including: • The specific amount of earnest money you are willing to pay at time of entry into a purchase agreement • Credit references and/or pre -approvals sufficient to verify you have the financial resources necessary to fund the purchase and/or remodel of the building(s). 3 TOURS OF THE BUILDINGS Two options for tours of the building by interested bidders will be provided on Thursday, August 24 at 4:00 p.m. and Thursday, September 7 at 4:00 p.m. Interested parties or their representatives are encouraged to attend on either or both of these dates/times. Please email miaunich&hutchmsommn.gov to reserve your time for the tour and provide the names of all attendees and the organization you represent. Other tours will be available by appointment only. EVALUATION CRITERIA Proposals will be judged according to the following criteria: • Positive impact/fit on Hutchinson's downtown and the community • Number of jobs created or maintained • Purchase price • Buyer's experience with the proposed use PUBLIC RECORD Proposals received will become the property of the City. All responses are subject to public disclosure under Minnesota's Government Data Practices Act. Any information provided to the City will be disclosed to the public in accordance with Minnesota's Government Data Practices Act. RFP ADDENDA The City may determine it is necessary to revise any part of this RFP. Revisions will be made by written addenda and it is the respondent's responsibility to understand and comply with any addenda to this RFP. Addenda's may be posted on the City's website, www.hutchinsommm.gov, or respondents will be notified of any in advance of the RFP deadline. MISCELLANEOUS Deadline for receipt of the proposals by the City Administrator's office is 4:00 p.m. on September 29, 2023. Proposals must be submitted in writing using the contact information on the following pages of this document. All qualified submissions received by the deadline will be analyzed by the City according to the criteria outlined in this RFP. Failure to comply with the provisions of the RFP may cause a proposal not to be considered. The properties will be sold "as is". It is the responsibility of the proposed buyer to understand the zoning ramifications of any new use to the sites. Purchase of the sites does not guarantee automatic rezoning and buyers should understand those needs when submitting their proposal. It is the desire of the City to complete the sale of the properties (including closing) by the end of 2023. However, there is no rush by the City to meet this timeline. The City reserves the right to reject any and all proposals for any reason, and to waive any informality or minor defects in the proposals received. The City Council shall be the sole judge of the proposals, and the resulting negotiated purchase agreement that is in its best interest of the City, and its decision shall be final. 4 u FORMER POLICE STATION/EOC BUILDING/PARKING LOT ME PURCHASE PROPOSAL FORM HUTCHINSON A CITY ON PURPOSE. Please accept the following information as my formal written proposal for the purchase of City -owned property. Legal Name of company/individual submitting Proposal: Address: Contact 4: Email: Name and title of person submitting the form: Property you are submitting a proposal on (can select more than one): 44 Washington Ave. West 10 Franklin Street SW 28 Franklin Street SW All 3 Provide a summary of your planned use for the property (additional sheets may be attached if needed): • Type of business • Buyer's experience with the business or planned use • Timeline to start operations (based on closing in December of 2023) • Number of expected full and part-time employees and/or users • Information on why you think this business or use will have a positive impact on Hutchinson's downtown and the community 5 Identify any proposed exterior modifications you plan to make to the building(s) (conceptual images should be attached separately to the submission form): Property Purchase Offer Amount: Earnest Money Amount: Have you attached credit references sufficient to verify you have the financial resources necessary to fund the purchase and/or remodel of the building? Yes No* *Failure to do so may eliminate your proposal from consideration Signature of person authorized to submit proposal on behalf of the company/individual named above: Signature Date All written proposals must be received by the City Administrator's office by no later than 4:00 p.m. on September 29, 2023. For additional information regarding this RFP, please contact: Matt Jaunich City Administrator I I I Hassan Street SE Hutchinson, MN 55350-2522 (320) 234-4241 Email to: miaunich&hutchinsommn.gov 0 N WASHINGTON AVE W tAW 44 a 10 (n _ � (n z U) Z L 28 JWQ ,-Okr ►!;�► ,N 1 STAVE SW Library Board Meeting May 22, 2023 Members Present: Mary Christensen, Sue Griep, Margaret Hoffman, Kay Hultgren, Julie Lofdahl, Dianne Wanzek, and Katy Hiltner, Ex-officio. Excused/Absent: Tim Burley Dianne called the meeting to order at 4:30. Welcome: Mary Christensen was welcomed as a new member of the HPL Board of Directors. Minutes from the April 24, 2023, meeting were reviewed and approved. Old Business: 1. Program Summaries for May: Gardening Class (Planting Herbs): 16 attended this class given by Tracy Dressler and funded by Library program funds. Each attendee went home with a plant. Music in the Library: 29 attended "Fiddle Music", by Mary Ann Olmsted-Kohls. Master Gardener Help Desk: Attendance has averaged 4-6 "seekers". Children's Programs: Legos Club had 21 attending the final session. It will resume in the fall. Chess Club had 18 participants and will continue through the summer. 16 teens attended the Oreo tasting event. Story Time: Averaged 27 for May 4 and 11. It will resume on June 15, in Library Square. Writers' Book Club: 8 participants attended the first session in April, which revolved around poetry. May's focus will be on the biography of a writer. 2. Sale of Patron Computers: All (14) have been sold. 3. New Head Librarian for Glencoe/Brownton: Diane Lochner has assumed this role. New Business: 1. Appointment of Library Board Officers: President: Dianne Wanzek Vice -President: Julie Lofdahl Secretary: Kay Hultgren Back-up Secretary: Sue Griep 2. 2023 Summer Reading Program: "Find Your Voice" (animal voice): Flyers and a video have been distributed to the schools, etc. Some activities enabling readers to "find" their voice are scavenger hunts, a Parrot hunt, art activities related to the theme, puppet theater, estimation station, and more. To help encourage Tiger Elementary students to keep reading over the summer, a Tiger Elementary poster will be displayed at the library. Families are encouraged to take photos of their children at the library and then send these photos to the school for future posting. Stories in the Park will continue on Thursdays, with alternate programming on: 6/22 4H program, 7/13 Climb Theater, 8/10 "Dinosaurs", and 8/17 "The Jolly Pops". Tweens and Teens Library Lawn Games: June 29, 3-5 p.m., ages 10-18 yrs. Adult Summer Reading Program: A reading challenge is available for adults. Participants who complete the five reading challenges will earn a small prize. The library is partnering with Historic Hutchinson for a series of summer programs. 3. Summer Staff: Possibility of adding a Library Assistant I to the staff. 4. Upcoming Library Holiday Closures: May 29, June 19, and July 4. 5. Library Buzz: Keep on Monthly Agenda?: Following discussion, consensus was to adjourn the meeting before this part. Those members, who desire, can remain to share the title of a book they have read in the past month. April 2023 Donations and Grants: Donations for DVDs $100 Book Memorial Donations: For Sonja Nolen (Byron/Sherry Lund) $20 For Maxine Engwall $20 Total: $140.00 Next Meeting: Monday, June 26, 2023, 4:30 pm., in meeting room. Respectfully submitted: Kay Hultgren, secretary MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, May 31, 2023 Call to order — 3:00 p.m. President Anthony Hanson called the meeting to order. Members present: President Anthony Hanson; Vice President Matt Cheney; Secretary Don Martinez; Commissioner Robert Wendorff; Commissioner Kathy Silvernale; Attorney Marc Sebora; GM Jeremy Carter Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Martinez, second by Commissioner Wendorff to Approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Mr. Martig presented the financial statements. Electric Division Sales for Resale up due to Dynasty Contract which will be going away soon. The average cost of MISO power was $19.63/mwh (3,073 mwh's purchased), compared to $41.45/mwh (3,224 mwh's purchased) in April 2022. Natural Gas Division Net income increased by $168K led by decreased purchased gas costs. GM Carter elaborated on MISO power prices. Balance sheet is tracking as it should be. Conversation was held on the rate stabilization fund. GM Carter discussed the US Treasury Note that is listed on the Investment report. Motion by Commissioner Silvernale second by Commissioner Cheney to Approve the Financial Statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator — Matthew Jaunich — 1. Middle of Construction season 2. 2"d Ave bridge should be open by end of week 3. Century Ave Overlay will be done in June 4. PD any day b. Divisions i. Dan Lang, Engineering Services Manager — Nothing to report ii. Dave Hunstad, Electric Transmission/Distribution Manager 1. Finishing LED project 2. Starting reconductor project on Hwy 15 N iii. Mike Gabrielson, Production Manager — 1. MPCA stopped at Plant 1 for an Unannounced audit on our Air permit. Went well. 2. LMC was here for O&M incentive program audit. Went well. 3. Sterling Energy will be on site June 5 to start the removal of unit 8. iv. John Webster, Natural Gas Division Director — 1. MNOPS Pipeline Safety Audit has started a. Tomorrow will be auditing the pipeline b. June will be reviewing the manuals 2. Service line hit today and was fixed v. Jared Martig, Financial Manager — Nothing to report c. Human Resources — Angie Radke — i. Working on 2 Natural Gas positions - Meter Service and Welder Service Person, along with Account Coordinator position. ii. Currently there are no changes to the attached policies, however there will be changes coming in the future with the Paid Leave policies. d. Legal — Marc Sebora — Nothing to Report e. General Manager — Jeremy Carter i. Wrapping up Legislative items. ii. Juneteenth is an official Federal and State holiday. HUC will be closed this year and Staff will be making changes to the Holiday policy in the future for both Exempt and Non -Exempt. iii. Changes will be coming to the Paid/Sick Leave policies in the future. iv. Public Comment period on Carbon Free 2040 v. Governor Salary Cap has been repealed vi. EPA Greenhouse Gas Emission Update 6. Policies a. Review Policies i. Section 5 of Exempt Handbook ii. Section 5 of Non -Exempt Handbook No changes recommended at this time. b. Approve Changes 7. Unfinished Business 8. New Business a. RP3 Designation by Hutchinson Utilities Commission Mr. Hunstad reviewed the RP3 Designation by Hutchinson Utilities Commission. Mr. Hunstad noted this is the 181h consecutive year that HUC has been awarded this designation and that the designation is in place until 2026, recognition demonstrates proficiency in four key disciplines: reliability, safety, workforce development, and system improvement. HUC is recognized at the gold level through the APPA. It was noted that this designation is used in the economic development marketing materials for commercial/industrial entities. 2 Commissioners thanked the Staff for the hard work that is done. b. Approve Req#009550 — Phase 3 Cooling Tower Repair Mr. Gabrielson presented Approval of Req#009550- Phase 3 Cooling Tower Repair. Initially there were only 2 phases to this project, however there is a repair to the Dog House and the East Cell structure of the cooling tower at Plant 1 that needs to be done. During this time, an emergency ladder will be added to be compliant with OSHA standards. Motion by Commissioner Cheney second by Commissioner Wendorff to Approve Req#009550 — Phase 3 Cooling Tower Repair. Motion carried unanimously. c. Approve Req#009551 — Phase 1 Tuck Point Repair Plant 1 Mr. Gabrielson presented Approval of Req#009551- Phase 1 Tuck Point Repair Plant 1. Repair work will be done by American Masonry and this project may require 3 phases over the next few years. Motion by Commissioner Silvernale second by Commissioner Cheney to Approve Req#009551 — Phase 1 Tuck Point Repair Plant 1. Motion carried unanimously. d. Approve Req#009552 — Hutchinson Substation Transformer LTC Repair Mr. Lang presented Approval of Req#009552 — Hutchinson Substation Transformer LTC Repair. Mr. Lang noted the repair work is a continuation of what began in the fall of 2022. Upon inspection and replacement of the LTC motor in 2022, it was determined that further repairs were required however the parts were not available until now. If a portion of the kit is not used, HUC will be credited with any parts that are returned. Motion by Commissioner Wendorff second by Commissioner Martinez to Approve Req#009552 — Hutchinson Substation Transformer LTC Repair. Motion carried unanimously. e. Approve Req#009557 - Unit 1 and BOP Controls Mods 2023 Mr. Gabrielson presented Approval of Req#009557 - Unit 1 and BOP Controls Mods 2023. HUC is recommending to have Lone Star Controls, which is a single source vendor, address issues with the control systems and the balancing of unit#1's boiler system at plant 2. Some of the work can be completed off site while other portions of the work will be done on -site. This project will be completed in 2 phases. First phase will be completed in 2023 and the second phase will be completed in 2024 once the unit has returned from the depot. Motion by Commissioner Cheney second by Commissioner Silvernale to Approve Req#009557 — Unit 1 and BOP Controls Mods 2023. Motion carried unanimously. 143 f. Reject Bids — Filter and Meter Skids for Hutchinson/HCP Natural Gas Interconnect Station Mr. Webster presented Rejection of Bids — Filter and Meter Skids for Hutchinson/HCP Natural Gas Interconnect Station. There were 2 bids that were received. Both bidders submitted bids that did not meet the full requirements of the specifications. Motion by Commissioner Martinez second by Commissioner Cheney to Reject Bids — Filter and Meter Skids for Hutchinson/HCP Natural Gas Interconnect Station. Motion carried unanimously. g. Approve RFB and Re -Advertisement for Bid — Filter and Meter Skids for Hutchinson/HCP Natural Gas Interconnect Station Mr. Webster presented Approval of RFB and Re -Advertisement for Bid — Filter and Meter Skids for Hutchinson/HCP Natural Gas Interconnect Station. Attached is the Re -Advertisement for Bid along with the RFB. Motion by Commissioner Silvernale second by Commissioner Wendorff to Approve RFB and Re -Advertisement for Bid — Filter and Meter Skids for Hutchinson/HCP Natural Gas Interconnect Station. Motion carried unanimously. h. Approve Req#009559 — 2023 Ford F-350 Cab & Chassis Mr. Webster presented Approval of Req#009559 — 2023 Ford F-350 Cab & Chassis. Back in 2021, a 2021 Ram 3500 Crew Cab and Chassis along with a utility body was ordered. Crysteel Truck Equipment received the utility body in the fall of 2021, however HUC had to cancel the purchase order for the 2021 Ram in December 2022 due to the fact that the order still had not been accepted by the manufacturer. Natural Gas Department Staff has been working hard to find a replacement. A 2023 Ford F-350 Super Cab SRW 4x4 Cab Chassis at Tom Masano Ford Lincoln in Shillington, Pennsylvania has been found and is available for purchase. The utility body purchased in 2021 from Crysteel Truck Equipment will fit the 2023 Ford. Motion by Commissioner Martinez second by Commissioner Cheney to Approve Req#009559 — 2023 Ford F-350 Cab & Chassis. Motion carried unanimously. Discussion of Rate Track Guidance GM Carter recapped the Cost of Service results. The last rate increase was back in 2006 along with the last reclass being completed a few years ago. When the reclass was completed, a 6-year glide path for Electric and a 9-year glide path for Natural Gas were chosen. Both paths did what they were intended to do. At the time, it was also discussed to have another Cost of Service Study before another move was to take place if needed. Electric Division - In summary, 2023 Revenue rate adjustment options show: 1) no rate adjustment and funding all electric division projects 2) increase 2023 revenue by 2.5% assuming a $5M bond in 2025 and annual increases of 2.5% through 2027, 3) increasing rates 3.6% and funding projects with cash. There is also minimal need to adjust monthly charges towards 4 cost of service. Additionally, 3 options to move the various classes were presented utilizing a bandwidth of +/- 2.0%. Conversations were held on the different options. Option A is more of a balanced increase in moving every class. Option B and C — consider being less aggressive on Large General Customer and Large Industrial classes. Discussion was held on the comfort level of which rate change along with how long to develop out a rate track. GM Carter recommends a 3-year window. President Hansen looked to each Commissioner to see the comfort level with a rate increase, if so what option is preferred along with how many years for the track. Commissioner Martinez, though not excited about increasing rates does realize an increase needs to be addressed which is verified with the research that has been completed, prefers Option B. Option B seems to move the classes that are furthest away from the Cost of Service a little more aggressively with also maintaining equitability but is not as aggressive as option C. Commissioner Wendorff believes a rate change is necessary and better now than later. Option B for same reason. Commissioner Silvernale was leaning more towards Option A. Either way it is not considerable. Commissioner Cheney was leaning more towards Option C or a compromise to Option B. President Hansen summarized from the Commissioners that it is a yes to a rate increase. President Hansen was leaning towards Option A or B. Option A was more preferred but if Option B is more down the middle and the one that the Commissioners mostly agree on and are comfortable with, Option B is the preferred option. Commissioners all agreed. President Hanson verified that the 3 years is what is recommended at this time. GM Carter will provide Dan Kasbohm at UFS the information which then will be dialed in so the impacts can be shown to the Commissioners. Discussion was held on the next steps in the process. GM Carter presented the Natural Gas Financial projection and COS summary. Assumptions are the same for inflation and growth. In summary, 2023 Revenue rate adjustment options show 1) utility revenue neutral adjustment, 2) adjust monthly charge towards cost of service and 3) ability to reduce class to class subsidies utilizing a bandwidth of +/- 1 % (no customer will see an increase less than -1 % or over 1 %). GM Carter did state that there is disparity with the Large Industrial class. Residential class is correct and is right where it needs to be, along with the Commercial class. If Commission would like to stay revenue neutral, there would be an increase of 1 % to the Large Industrial, and slight decreases to the Residential and Commercial classes. President Hansen looked to each Commissioner to see what version if any is recommended along with number of years An option exists to stay revenue neutral as well. Commissioner Silvernale opinion is to leave the Residential and Commercial alone and to increase the Large Industrial by 1 % Commissioner Cheney agreed with Commissioner Silvernale. Commissioner Martinez is also in favor of that option Commissioner Wendorff also agreed with that option. 5 President Hansen supports that option as well. President Hanson recapped that there would be no change on Residential and Commercial but a 1 % Large Industrial change along with a 3-year track. All Commissioners agreed. Discussion of Financing Unit 1 Repairs and Hutch Sub Project GM Carter recapped information that was provided to the Commissioners earlier. Cash flow projections were provided out to 2030. Projections include Debt Service, Reserves, Fleet and Substation upgrades. Each Division along with a combined cash flow projection were provided. Conversation points were to use an internal loan from Natural Gas Division or to issue external financing. Options include flexibility in reimbursing HUC back through issuing bonds but does require the council to pay a resolution reimbursing itself for past project expenses. GM Carter also stated that HUC only reserves 60 days of Operating Cash. GM Carter feels comfortable with monitoring the next 2 years with the amount of cash balances HUC has and assessing cash needs as the projects move forward. Discussion was held about internal borrowing or external borrowing. All commissioners agreed to finance internally along with having this well documented. 9. Adjourn There being no further business, a motion by Commissioner Cheney, second by Commissioner Martinez to adjourn the meeting at 4:19p.m. Motion carried unanimously. ATTEST: JVVV"r—�—'- Anthony Hanson, Pre ident on Martinez, S cretary 41 ill Hassan Street SE HRA Hutchinson, MN 55350 Website: www.hutchinsonhra.com HUTCHINSON HOUSING AND (320) 234-4251 (320) 234-4240 Fax REDEVELOPMENT AUTHORITY Hutchinson HRA Regular Board Meeting June 20, 2023 Minutes 1. CALL TO ORDER Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Renee Lynn Johnson Kotlarz, Gary Forcier, Robin Kashuba, Steve Jensen and Kimberly Merwin. Staff Present: Judy Flemming, and JJ Morgan. a. Kimberly Merwin moved to approve the agenda as presented. Robin Kashuba seconded. The motion carried unanimously. 2. PUBLIC COMMENTS No citizens addressed the HHRA Board of Commissioners. 3. MINUTES OF THE REGULAR BOARD MEETING ON MAY 16, 2023 a. Steve Jensen moved to approve the minutes of the May 16, 2023 regular board meeting. Kimberly Merwin seconded. The motion carried unanimously. 4. FINANCIAL REPORTS a. Steven Jensen moved to approve City Center General Fund payments of $9,406.82 for checks 9337 to 9343. Kimberly Merwin seconded. The motion carried unanimously. b. Steven Jensen moved to approve City Center May 31, 2023 Financial Statements. Kimberly Merwin seconded. The motion carried unanimously. c. Steven Jensen moved to approve Park Towers Operating Account payments of $34,759.65 for checks 16056 to 16087; void check #16034 because of wrong address on check and for an EFT payment on 6/13/2023 for the $82.98 Visa Bill. Kimberly Merwin seconded. The motion carried unanimously. d. Robin Kashuba moved to approve Park Towers Security Deposit Account Payments of $3,077.48 for checks 1618. Steve Jensen seconded. The motion carried unanimously. 5. PARK TOWERS a. Park Towers June Newsletter was presented. b. Judy Flemming reviewed the Park Towers Vacancy Report with the Board. c. Operation Update: Judy Flemming updated the HHRA Board regarding the recent HOTMA training. Some of the Park Towers' policies will needed to be revised to follow these HOTMA changes. 6. UPDATE ON EDA HOUSE PROJECT Judy Flemming presented the bids received summary sheet to the Board. There will be another bid request sent out to the trades that did not submit a bid. Those trades include general contractors, concrete/foundation, materials. a. Steve Jensen moved to accept the lowest, submitted bids. Kimberly Merwin seconded. The motion carried unanimously. b. Gary Forcier moved to give President Renee Lynn Johnson Kotlarz and Executive Director Judy Flemming the ability to choose and approve the necessary future bids that are received from the trades for this project. Kimberly Merwin seconded. The motion carried unanimously. �-- HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 7. CITY CENTER 2024 BUDGET 111 Hassan Street SE Hutchinson, MN 55350 Website: www.hutchinsonhra.com (320) 234-4251 (320) 234-4240 Fax a. Steve Jensen moved to approve the submitted draft version of the City Center 2024 Budget as the final version of the City Center 2024 Budget. Robin Kashuba seconded. The motion carried unanimously. 8. COMMUNICATIONS a. The City of Hutchinson added the holiday Juneteenth and it went into effect Monday June 19, 2023. Judy Flemming shared that the Personnel Policy will need to update in the future to reflect that change. b. A 2023 Legislative Impacts summary was provided. c. 2022 Population Estimate Letter from the State Demographer was provided. 9. ADJOURNMENT a. Steve Jensen moved to adjourn and Kimberly Merwin seconded. The motion carried unanimously. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Judy Flemming, HRA Executive Director �1 Gary Fo cier, Secretary/Treasurer