cp07-11-23CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, July 11, 2023
4:30 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, July 11, 2023, at 4:30 p.m. in the Council Chambers at the Hutchinson City Center,
111 Hassan Street SE, Hutchinson, Minnesota for the following purpose:
• REVIEW 2022 AUDIT REPORT
Matthew Ja ' i, City Administrat
DATED: July 6, 2023
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, JULY 11, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Hutchinson Evangelical Free Church
(The invocation is a voluntary expression ojthe private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15611 — Resolution Accepting Donations for Fireman's Park Project
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor—stateyour name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of June 27, 2023
(b) Council Workshop of June 27, 2023
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Uptown Grand Demolition
(b) Consideration for Approval of VFW/American Wrestling Federation Expo on August 12, 2023
(c) Consideration for Approval to Solicit Bid Proposals for the Construction and Installation of
Covered Aerated Static Pile Equipment at Creekside
(d) Consideration for Approval of Issuing Temporary Liquor License to McLeod County
Agriculture Association on August 17-20, 2023, for McLeod County Fair
(e) Consideration for Approval of Issuing Licenses to St. Anastasia Catholic Church
1. Short -Term Gambling License on September 22-24, 2023
CITY COUNCIL AGENDA — July 11, 2023
2. Temporary Liquor License on September 22-24, 2023
(f) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS REQUESTS AND PETITIONS
(The purpose o this portion oj the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
NEW BUSINESS
8. APPROVE/DENY 2022 COMPREHENSIVE ANNUAL FINANCIAL REPORT
9. APPROVE/DENY RESOLUTION NO. 15610 —SALE OF GENERAL OBLIGATION BONDS,
SERIES 2023A
10. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR AUGUST 8, 2023, AT 4:30 P.M.
FOR COALITION OF GREATER MINNESOTA CITIES ANNUAL UPDATE
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Liquor Hutch Quarterly Report
MISCELLANEOUS
12. STAFF UPDATES
13. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
CITY OF HUTCHINSON
RESOLUTION NO. 15611
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
McCormick's Family Restaurant $2,000.00 6/30/2023
Jay Malone Motors $100.00 6/30/2023
WHEREAS, such donations have been contributed to the City of Hutchinson Fire
Department towards the Fireman's Park project.
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donations described above are hereby accepted by the City of Hutchinson.
Adopted by the City Council this 11th day of July 2023.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JUNE 27, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta, Tim Burley, Pat
May and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City
Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by May, to approve agenda as presented. Motion carried
unanimously.
2. INVOCATION —None
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of June 13, 2023
Motion by Czmowski, second by May, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedjbr consideration will be enacted by one motion unless the Mayor, a member of'the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Tax Increment Financing Development Agreement with RD
Machine, Inc.
(b) Consideration for Approval of Resolution No. 15609 — Resolution Adopting Findings of Fact
and Reasons for Approval of Final Plat of Island View Heights Seventh Addition with Favorable
Planning Commission Recommendation
CITY COUNCIL MINUTES —June 27, 2023
(c) Claims, Appropriations and Contract Payments — Register A
Motion by Czmowski, second by Sebesta, to approve Consent Agenda L Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by May, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
9. COMMENTS AND INPUT ON THE STORM WATER POLLUTION PREVENTION PLAN FOR
THE CITY OF HUTCHINSON
John Paulson, Environmental/Regulatory/Project Manager, presented before the Council. Mr.
Paulson provided an overview of the City's Storm Water Pollution Prevention Plan which is done
annually. This public hearing requirement to consider comments is in accordance with the MPCA
permitting process requirements. Mr. Paulson noted that the annual report that is required to be
submitted to the State is being postponed due to a software and system improvements they are
conducting so once that is complete the City's annual report will be submitted. Mr. Paulson's
presentation included information on public education and outreach; illicit discharge detection and
elimination; construction site stormwater runoff control and issues; post -construction stormwater
management; and pollution prevention/good housekeeping. Mr. Paulson noted that future projects
planned include pond cleanouts, lake/river basin nutrient trading analysis, ongoing MS4 activities,
and seeking/evaluating funding sources for basin sediment management options.
No public comments were received.
Motion by Czmowski, second by May, to close public hearing. Motion carried unanimously
purpose o t is portion o t e agenda is to provide the Council with information necessary to craft wise policy.
Ides items like monthly or annual reports and communications from other entities.)
10. UPDATE FROM HUTCHINSON CENTER FOR THE ARTS
Molly Rivera, Hutchinson Center for the Arts, presented before the Council. Ms. Rivera explained
that the Hutchinson CIA is requesting funding in the amount of $45,000 for the next three years.
This funding helps the CIA leverage other grants especially with other funding sources post -
pandemic decreasing. The City has provided this funding for the last several years and the funds
have been used to help cover operational expenses which allows the CIA to focus on its mission and
provide vital arts programming to the community. Ms. Rivera then reviewed the Center's mission,
programming, gallery/exhibitions, education, community outreach, and partner groups. Ms. Rivera
also reviewed the cost of programming for the Center as well as the economic impact that arts and
culture organizations bring in to the city
Matt Jaunich asked Ms. Rivera the timeline that the CIA would like a decision by the Council on
their request. Ms. Rivera noted that by the end of the Summer would be their request. Ms. Rivera
noted she is the only full-time staff member, with a part-time programming assistant, the CIA
volunteer board and other volunteers. Council Member May noted that he feels the CIA is a very
worthwhile organization. Council Member Czmowski also commended the CIA on all the work
they do and what they bring to the community.
2
CITY COUNCIL MINUTES — June 27, 2023
UNFINISHED BUSINESS
NEW BUSINESS
11. APPROVE/DENY ALLOCATING $500,000 of AMERICAN RESCUE PLAN ACT (ARPA)
MONIES FOR THE UPTOWN COMMONS PROJECT (FRANKLIN STREET
REDEVELOPMENT)
Matt Jaunich explained that when ARPA funds were received, the Council had identified the
Franklin Street Redevelopment project as a use for those funds so this is formal action to allocate
those funds.
Motion by Czmowski, second by May, to approve allocating $500,000 of American Rescue Plan Act
monies for the Uptown Commons project. Motion carried unanimously.
12. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JULY 25, 2023, AT 4:00 P.M. FOR
STRATEGIC PLANNING
Matt Jaunich noted that this may be the first of many strategic planning sessions over the next few
months.
Motion by Czmowski, second by May, to set Council workshop for July 25, 2023, at 4:00 p.m. for
strategic planning. Motion carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) City of Hutchinson Financial Report and Investment Report for May 2023
(b) Hutchinson Housing & Redevelopment Authority Board Minutes from May 16, 2023
MISCELLANEOUS
14. STAFF UPDATES
Tom Gifferson — Chief Gifferson explained that a ribbon cutting ceremony was held today at 3:00 p.m.
at the new police facility with an open house held prior. In addition, an open house is being held
tonight and on Thursday June 29, 2023. Police staff will be moving in to the new facility and will be
open for business on Monday July 3, 2023, at 7:00 a.m. The DMV office will be opening in the new
facility on August 7, 2023. Chief Gifferson explained the safe room that is located at the new facility.
Mike Stifter — Mr. Stifter explained that curb and gutter started on Roberts Road today; 51h Avenue
bridge should open this weekend/early next week; trail is usable on Hwy 15 South and restoration is
taking place currently. Century Avenue has been paved and closed to thru traffic so there is access to
the movie theater and the housing complexes.
Matt Jaunich — Mr. Jaunich reminded everyone that City offices will be closed on July 4, 2023, and
there is a Council workshop scheduled for 4:30 p.m. on July 11, 2023, to review the 2022 financial
audit.
CITY COUNCIL MINUTES — June 27, 2023
15. COUNCIL/MAYOR UPDATE
16. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO
DISCUSS SALE OF REAL PROPERTY LOCATED AT 44 WASHINGTON AVENUE
WEST, 10 FRANKLIN STREET SW, 28 FRANKLIN STREET SW AND 127 1ST
AVENUE SW
Motion by May, second by Burley, to convene into closed session at 6:30 p.m. Motion carried
unanimously.
Motion by Burley, second by May, to reconvene into open session at 6:58 p.m. Motion carried
unanimously.
ADJOURNMENT
Motion by May, second by Burley, to adjourn at 6:59 p.m. Motion carried unanimously.
F1
HUTCHINSON CITY COUNCIL
SPECIAL WORKSHOP
MEETING MINUTES
TUESDAY, JUNE 27, 2023, AT 4:00 P.M.
CITY CENTER — COUNCIL CHAMBERS
Call to Order — 4:00 p.m.
Mayor Gary Forcier called the meeting to order. Members present were Pat May, Chad
Czmowski, Tim Burley and Dave Sebesta. Others present were Matt Jaunich, City
Administrator, Planning Commission members and other city directors and staff.
DISCUSSION/REVIEW ITEMS
Planning Commission members introduced themselves: John Lofdahl, Dan Janssen, Jim Fahey,
Tim Hacker, Bill Garberg, Tom Wirt
1. Review of Growth Planning Study
Dan Jochum, Planning/Zoning/Building Director, introduced Bryan Harjes of Hoisington
Koegler Group, who completed the study.
Mr. Har es noted that the plan has a few different areas included with the first section
including a marketing piece for developers and builders. The marketing section includes
information on housing sale prices, trends in population and income, who the major
employers are, City and downtown highlights, and athletics and education. Mr. Har es
noted that if additional information should be included in the marketing section to please
let him know.
Mr. Harjes explained that the growth plan identifies three identified growth areas — the
North and South growth areas are intended to be a mix of residential housing product types
and the East Growth Area is primarily comprised of industrial growth with a focus of
commercial development along the Hwy 7 and Hwy 22 corridors.
Mr. Harjes reviewed two large parcels that are available for development in the South
Growth Area. These parcels are owned by Hazel M Sitz Living Trust and Timothy R &
Rebecca Albrecht and are located in the Edmonton Avenue/Airport Road/Sherwood Street
area. Mr. Harjes spoke of potential roadway and infrastructure stubs and access points to
the parcels. Mr. Harjes also reviewed two plan concepts for the types of housing identified
for each parcel as well as the type of development for each parcel. Mr. Har es provided an
overview of a couple of park concepts for the South Area as well.
Mr. Harjes then reviewed three individual parcels available for development in the North
Growth Area which is in the area of North High Drive/School Road/County Road 12. Mr.
Harjes explained that the plan identifies mainly low -density residential neighborhoods in
this area with some medium density residential in the southeast corner of the identified
area. Mr. Harjes reviewed two plan concepts for this area with these housing concepts.
The East Growth Area is comprised of several parcels that are available for development.
This area has a focus on commercial/retail uses along the Hwy 7 frontage including
convenience retail, goods and services, support services and hospitality. The area has a
focus on office/business park uses on the north side of Hwy 7 near Hutchinson
Technologies and Uponor and the south side of Hwy 7 has been identified for
industrial/warehouse uses. Mr. Harjes also reviewed areas of access and support for future
development in this area.
Mr. Harjes lastly reviewed information on implementation of the growth area plan. The
implementation section reviewed the roles and responsibilities of businesses/property
owners, the City, Public Works Department, PRCE Department, Planning/Zoning/Building
Department, Planning Commission, City Council and the community -at -large. Various
land use controls were reviewed, funding sources (both city sources and external sources),
and financial gaps_
Dan Jochum, Planning/Zoning/Building Director, noted that there is an estimated $10
million in infrastructure costs for south side development and estimated upper $20 million
in infrastructure costs for north side development. Mr. Jochum also noted that lots are now
costing approximately $65,000-$95,000.
General discussion surrounded around the housing needs throughout the community and
the high building and development costs over the last 20 years. Matt Jaunich noted that
the City may need to be more proactive when it comes to infrastructure expansion for future
developments.
The Council noted that they need to be provided financial information on what it would
take to put in infrastructure for these future developments.
Motion by Czmowski, second by May, to adjourn at 5:20 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Purchase Order - Uptown Grand Demolition
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/11/2023
Application Complete N/A
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
A Proposal was submitted to the City from Hjerpe Contracting, Inc. City staff recommends that a
purchase order be authorized to administer the demolition of existing structures, trees, and
driveways in the amount of $97,300.00.
BOARD ACTION REQUESTED:
Approval of purchase.
Fiscal Impact: Funding Source: Land
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 97,300.00
Total City Cost: $ 97,300.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
06/29/2023
Purchase Requisition 03:14 PM
Purchase Requisition No 020376
Requested Date 06/29/2023 Department 4301
Required Date
Requested By mstifter
Preferred Vendor 123081
HJERPE CONTRACTING
Address 16246 HWY 15 S
PO BOX 517
HUTCHINSON, MN 55350
Req. Description UPTOWN GRAND DEVELOPMENT DEMOLITION
Qty.
Description
GL
Number 1
Unit Price
Amount
1
DEMOLITION
OF
SITE
145
GLEN
383-4700-90510
22,500.00
22,500.00
1
DEMOLITION
OF
SITE
135
GLEN
383-4700-90510
21,500.00
21,500.00
1
DEMOLITION
OF
SITE
125
GLEN
383-4700-90510
24,500.00
24,500.00
1
DEMOLITION
OF
SITE
145
1ST
383-4700-90510
17,500.00
17,500.00
1
DEMOLITION
OF
SITE
135
1ST
383-4700-90510
11,800.00
11,800.00
Total:
97,800.00
UPTOWN GRAND DEVELOPMENT DEMOLITION
COST PROPOSAL
PROPERTY ADDRESS ITEM DESCRIPTION UNIT
COST
#145 GLEN ST NW
DEMOLITION OF HOUSE / GARAGE, DETACHED GARAGE, SITE CLEARING
#135 GLEN ST NW
DEMOLITION OF HOUSE / GARAGE, DETACHED GARAGE, SITE CLEARING
#125 GLEN ST NW
DEMOLITION OF HOUSE / GARAGE, SITE CLEARING
#145 FIRST AVE NW
A) DEMOLITION OF HOUSE, SITE CLEARING (SEE NOTE 1)
B) DEMOLITION OF DETACHED GARAGE (SEE NOTE 2)
#135 FIRST AVE NW
A) SITE CLEARING (SEE NOTE 1)
B) DEMOLITION OF HOUSE (SEE NOTE 2)
4a OO
NOTES: / O, 3z
1. SITE CLEARING FOR PROPERTIES LOCATED AT #145 AND #135 FIRST AVENUE NW INCLUDE THE DEMOLITION AND
REMOVAL OF BASEMENTS AND FOUNDATIONS IF STILL IN PLACE AFTER RELOCATION OF STRUCTURES BY OTHERS.
2. ITEM PAID ONLY IF DETACHED GARAGE AND / OR HOUSE IS NOT RELOCATED BY OTHERS.
Posass>a
h�nao.,�ree�ef
UPTOWN GRAND DEVELOPMENT DEMOLITION
COST PROPOSAL
PROPERTY ADDRESS
ITEM DESCRIPTION
UNIT
COST
#145 GLEN ST NW
DEMOLITION OF HOUSE / GARAGE, DETACHED GARAGE, SITE CLEARING
$22,500.00
#135 GLEN ST NW
DEMOLITION OF HOUSE / GARAGE, DETACHED GARAGE, SITE CLEARING
$21,500.00
#125 GLEN ST NW
DEMOLITION OF HOUSE / GARAGE, SITE CLEARING
$24,500.00
#145 FIRST AVE NW
A) DEMOLITION OF HOUSE, SITE CLEARING (SEE NOTE 1)
$17,500.00
B) DEMOLITION OF DETACHED GARAGE (SEE NOTE 2)
$500.00
#135 FIRST AVE NW
A) SITE CLEARING (SEE NOTE 1)
$11,300.00
B) DEMOLITION OF HOUSE (SEE NOTE 2)
$500.00
Sub Total: $97,300.00
Grand Total: $98,300.00
NOTES:
1. SITE CLEARING FOR PROPERTIES LOCATED AT #145 AND #135 FIRST AVENUE NW INCLUDE THE DEMOLITION AND
REMOVAL OF BASEMENTS AND FOUNDATIONS IF STILL IN PLACE AFTER RELOCATION OF STRUCTURES BY OTHERS.
2. ITEM PAID ONLY IF DETACHED GARAGE AND / OR HOUSE IS NOT RELOCATED BY OTHERS.
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
VFW / American Wrestling Federation Expo
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 7/11/2023
Application Complete N/A
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Hutchinson VFW would like to host the American Wrestling Federation Expo on their property on August 12th, 2023 from
5:00 p to 7:30 pm.
They are requesting to be exempt from the sound amplification ordinance during the entirety of the event.
The VFW is also asking for permission to serve alcoholic beverages outside of the establishment in an enclosed area for the
entirety of the event.
There will be food trucks on site which do not require Council Action.
Event Contact: Holly Sturges
320-583-9155
Location: VFW Parking Lot
See attached memo for additional details.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Honorable Mayor Gary Forcier and City Councilors
FROM: Chief Thomas D. Gifferson
DATE: 07-05-2023
RE: American Wrestling Federation Event hosted by VFW
This memorandum outlines Hutchinson VFW Post 906's request to host American
Wrestling Federation Expo on August 12t", 2023 from 5 pm to 7.30 pm.
Event Name: American Wrestling Federation Expo
Primary Contact: Holly Sturges
320-583-9155
Event Location: Hutchinson VFW Parking Lot
Event Dates/Times: August 12t", 2023 5-7.30 pm
Brief Description: Please see attached letter
Alcohol -Alcohol will be served within a fenced -in area in the parking lot of the VFW
property.
Security -VFW will provide 11 private security officers
Amplified Sound- A sound system will be used for the event
Tents and Canopies -Unknown
Stages/Platforms-A wrestling ring will be utilized
Trash Collection -The VFW will be responsible for this function
Restrooms- The VFW will be responsible for this function
u
HUTCHINSON
A CITY ON PURPOSE.
City Departments affected:
Police -Monitor event
Administration-
u
HUTCHINSON
A CITY ON PURPOSE.
VFW Post 906
247 151 Ave SE
Hutchinson, MN 55350
(320)587-9929
To Whom It May Concern:
The VFW Post 906 would like to host a family fun filled American Wrestling Federation Expo in our
parking lot on Aug 12th, 2023. Our hopes are that this family fun filled event will raise funds for the VFW
and Veterans needs as well as give exposure to the City of Hutchinson. This would be a televised event
with KSTC45. The following are details for the event...
• The portion of the VFW parking lot will be fenced off with only one entrance and exit, leaving
the rest of the parking lot for parking for the event, plus utilizing parking on the street and across
the street in the public parking lot (Please see attached diagram).
• Admission, with wrist bands for those over 21 and stamped hands.
• AWF will arrive around 2:30/313M to set up the wrestling ring.
• AWF has its own lighting and sound.
• This is a 2-hour event with a 35-minute intermission.
• The show is from 5 PM — 7:30 PM.
• AWF with then take down ring and all other equipment.
• AWF will have 11 gentlemen to help with security and any other needs throughout the day.
• The VFW plans to have a couple food trucks.
• This event will be televised event on KSTC 45.
• Would like to have outdoor alcohol sales in the parking lot during the event.
Thank you,
VFW Post 906
i
c
q� r
en40, ,
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Consideration for approval to solicit bid proposals for the construction and
Agenda Item: installation of CASP equipment at Creekside
Department: Creekside-Refuse Fund
LICENSE SECTION
Meeting Date: 7/11/2023
Application Complete N/A
Contact: Andy Kosek
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As a continuation, and what is hopefully the final step, of the Covered Aerated Static Pile (GASP) composting
system project at Creekside, staff is near a point to solicit bids for the construction and installation of the
previously purchased CASP equipment. The final bid package is currently being put together by the hired
engineering firm working on the project for us, Foth Engineering.
Staff is requesting Council's approval to request proposals from contractors based on project specifications.
Items to be included in the bid specifications may include, but are not limited to-
-sub -grade preparations
-pour and finish approx 21,000 sq ft of 8" thick concrete pad
-construct 6 - 12ft x 24ft poured wall concrete bunkers
-install previously purchased sub -grade air/control system from Green Mountain Technologies
-install/construct sanitary sewer connected drainage system
-install all necessary electrical
A final engineer's estimated cost for construction and installation is not yet available, but it is projected that
costs may be in the range of $400k-$500k. $837,500 total has been budgeted for this project with $371,000
being expensed to date, leaving a budget balance of approximately $466,500. The prices received will certainly
be subjective to the "temperature" of the construction industry at the time bids are received.
A formal request for bid will be publicly advertised and available to interested contractors in late July/early
August.
Thank you for your consideration.
BOARD ACTION REQUESTED:
Approve/Deny request to solicit construction and installation bid proposals for the CASP system
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
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A
u HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Agenda Item: Temporary Liquor License - McLeod County Agriculture Association
Department: Administration
LICENSE SECTION
Meeting Date: 7/11/2023
Application Complete Yes
Contact: Melissa Starke
Agenda Item Type:
Presenter: Melissa Starke
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The McLeod County Agriculture Association has submitted a temporary liquor license application to dispense
alcoholic beverages at the McLeod County Fair being held August 17-20, 2023. The McLeod County Agriculture
Association is a non-profit organization that meets the requirements for a temporary liquor license.
BOARD ACTION REQUESTED:
Approve issuing a temporary liquor license to McLeod County Agriculture Association from August 17-20, 2023.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Alcohol & Gambling Enforcement
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 1600, St. Paul, MN 55101
651-201-7507 TTY 651-282-6555
APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
Name of organization
Date of organization Tax exempt number
McLeod County Agricultural Association
1872 1-0758751
Organization Address (No PO Boxes)
City State Zip Code
840 Century Avenue SW
Hutchinson MN 55350
Name of person making application
Business phone Home phone
Casey Walters
20-587-2499 1 k20-583-7981
Date(s) of event
Type of organization ❑ Microdistillery ❑ Small Brewer
tl7hursday, August 17 - Sunday, August 20, 2023
❑ Club ❑ Charitable ❑ Religious Other non-profit
Organization officer's name
City State Zip Code
ohn Brunkhorst, President
Hutchinson
MN 55350'
Organization officer's name
City State Zip Code_
oug Tuman, Vice President
Hutchinson MN 55350
Organization officer's name
City State Zip Code_
onnieLambert, Treasurer
_ _
Hutchinson MN 55350
Location where permit will be used. If an outdoor area, describe.
Event is at the McLeod County Fairground for the McLeod County Fair. Sales will be made in the Pavilion and the Grandstand. The
entire perimeter of the fairgrounds is fenced in.
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
Minnesota Joint Underwriting Association 50,000 per occurence /100,000 aggregate
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
City or, County approving the license Date Approved
Fee Amount Permit Date
Event in conjunction with a community festival ❑ Yes ❑ No
City or County E-mail Address
Current population of city
Please Print Name of City Clerk or County Official Signature City Clerk or County Official
CLERK'S K9070CE0 SM2Dmo� $hag form 4o S=Inln wz Enfb emen4 1D!W1T0@w S0 rings pAw �o ezw
Mo Tempe &PPkMt[3UT2 �Ulw] (Dp V MEL-CL Q)H0y anLp .
virc .PL1fM1bjwiv rcn cmnirL, r%rrL.#,_nr jrO i VIVLY,
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY
PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THEAPPLICATION SIGNED BY
CITY/COUNTY TO AGE. TEMPORARYAPPLICATION STATEANNS
�
HUTCHINSON CITY COUNCIL
HUTCHINSON+r Request for Board Action
A CITY ON PURPOSE.
Agenda Item: Short -Term Gambling License/Temp. Liquor License - St. Anastasia Church
Department: Administration
LICENSE SECTION
Meeting Date: 7/11/2023
Application Complete Yes
Contact: Melissa Starke
Agenda Item Type:
Presenter: Melissa Starke
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
St. Anastasia Catholic Church has submitted a short-term gambling license application and a temporary liquor license
application into administration for review and processing. The applications are for an annual event the church is
holding September 22-24, 2023. The applicant has completed the appropriate applications in full and all pertinent
information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license and temporary liquor lilcense to St. Anastasia Catholic Church
September 22-24, 2023.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
KA
= f
ona"
HUTCHIN ON
A CITY ON PURPOSE.
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 Fax: (320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance Chapter 114
and Minnesota Statutes Chapter 349
All applications are to be received at least 30 da s before event in order to be considered
T
Short Term � �a ��
Date(s)
onth/ ay1Ye,
Organization Information
ArnP-N
— L( _� Fee: $30.00
— Mnn!-h/r)a�/Yaar
Phone Number
Ll (-PC) C-LK S� s -D �' wx _AM-
Address where regular meeting are held �City state Zip
Federal or State ID: —( I — C777!� C�, 132,51 - -
Day and time of meetings? �02
Is this organization organized and r the laws of the �tef yes ❑ no
How long has the organization been in existence? 3� How may
may member in the organization? 906
What is the purpose of the organization? F4M I'� �
In whose custody will on records b kept?
5'0 7 6'A1. a °$ 6 S
Name Phone Number
Address Cit'y state Zip
t Authorized Officer c
0" C
Name
ion Information
True Name U
Residence Address
Phone Number
City State Zip
Date of Birth: 0�_ ', _ 1 \9 `U Place of Birth
Month/day/year
Have you ever been convicted of any crime other than a traffic
offense?
If yes, explain:
City State
❑ yes )(no
City of Hutchinson
Application for Gambling Devices License
Page 1 of 3
nated Gambling Mbna
Phone Number
Residence Address !! city J State Zip
Date of Birth: �� / /I��CQ_ Place of Birth: /ui,k)
Month/day/year C�ity% State
Have you ever been convicted of any crime other than a traffic ❑ yes Yno
If yes, explain:
How long have you been a member of the organization?
Game Information
Location 1�—
_
Name of location where game will be played Phone Number
H�Oy 1O-Sk ti� c
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used:
+,w o f
True Name
D cKC7- through
1 AM
Hours of the day gambling devices w' be used: From I
Maximum number of players:
Will prizes be paid in money or merchandise? oney
Will refreshments be served during the time the gambling,
If ves, will a charge be made for such refreshments?
To
❑ merchandise
7vis will be used?
es Elno
Game Information '
Location #2
Name of location where game will be played
Address of location where game will be played
yes ❑ no
Phone Number
city State zip
Date(s) and/or day(s) gambling devices will be used: through
AM
Hours of the day gambling devices will be used: From pM To
Maximum number of players:
Will prizes be paid in money or ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
If ves, will a
6, mndP fnr Inch refreshments? ❑
❑ no
❑ yes ❑ no
City of Hutchinson
Application for Gambling Devices License
Page 3 of 3
Officers of the_OrganizatioU__Cif nee
list additional names on
W
Name ,iute
I(7�u &-IMP 1��-, -6fihl� L
Residence Address City State Zip
Name Title
Residence Address
Name
Residence Address
Officers or Other Persons Paid for Services Information
Name
Residence Address
Name
Residence Address
City State Zip
Title
State
list additional names on
City
City
Title
State Zip
Title
State zip
Name Title
Residence Address CitV State zi
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager yes ❑ no Authorized Officer yes ❑ no
(((((( Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof.
Signature of authorized office organization Date
Signature of gambling managgVof organization Date
Internal Use Only
City Council 0 approved ❑ denied Notes:
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 1600, St. Paul, MN 55101
651-201-7507 TTY 651-282-6555
Alcohol & Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
O`C� M r !x na�� ice, �k
Name of organization
Organization Address (No PO Boxes)
Name of person making application
Date(s) of event
Organization officer's name
J �
Date of organization Tax exempt number
_L ES35
City State Zip Code
�1l(t t5 [N== 65350-
Business phone Home phone
sp -moo
Type of organization ❑ Microdistillery ❑ Small Brewer
❑ Club ❑ Charitable eligious ❑ Other non-profit
City State Zip Code
{1�t` IMN o55
Organization officer's name City
StamN Zip Code —
MN
Organization officer's name City
State Zip Code
MN
Location where permit will be used. If an outdoor area, describe. fit- vtc - L—k U I C7\
( li uo�'license providing the service.
If the applicant well contract for intoxicating liquor service give the name and address of the q p 9
If the applicant will carry liquor liability insurance please provide th carrier's name and amount of coverage.
C �_�OVN c, �_ , \,-
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
l�
it or County approving the license Date Approved '
Fee Amount Permit Date
Event in conjunction with a community festival ❑ Yes ❑ No
Current population of city
City or County E-mail Address
Please Print Name of City Clerk or County Official Signature City Clerk or County Official
CLERKS NOTICE; Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event
No Temp Applications faxed or mailed. Only emailed.
ONE SUBMISSION PER EMAIL APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY
PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THEAPPLICATION SIGNED BY
CITY/COUNTY TO AGE. TEMPORARYAPPLICA TION,;STA TE.MN. US
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 6/28/23 - 7/11/23
Check Date
Check
----------
112118
Vendor Name
------------------------------------------------------
SYSCO WESTERN MN
Description
----------------------------------------------------------------
CONCESSION SUPPLIES - WATERPARK
Amount
----------------------
3,188.55
----------------
06/27/2023
06/30/2023
EFT
EFTPS
Payroll Report 6/11/23 - 6/24/23
90,014.18
06/30/2023
EFT
Child Support
Payroll Report 6/11/23 - 6/24/23
450.39
06/30/2023
EFT
MN Dept of Revenue
Payroll Report 6/11/23 - 6/24/23
17,542.22
06/30/2023
EFT
PERA
Payroll Report 6/11/23 - 6/24/23
61,872.03
06/30/2023
EFT
Further HSA
Payroll Report 6/11/23 - 6/24/23
15,156.13
06/30/2023
EFT
Mission Square
Payroll Report 6/11/23 - 6/24/23
4,137.08
06/30/2023
EFT
VOYA
Payroll Report 6/11/23 - 6/24/23
460.00
06/30/2023
EFT
MNDCP
Payroll Report 6/11/23 - 6/24/23
350.00
06/30/2023
112119
Manual Employee Check
Payroll Report 6/11/23 - 6/24/23
504.23
06/30/2023
112120
HART
Payroll Report 6/11/23 - 6/24/23
404.62
07/11/2023
112121
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
861.23
07/11/2023
112122
ACE HARDWARE - 1790
CLEANER, PADLOCKS, NUTS - FIRE
41.20
07/11/2023
112123
ACE HARDWARE - 1825
DRILL BITS, NUTS, HAMMER DRILL- POLICE
69.93
07/11/2023
112124
ADVANCED ENGINEERING & ENVIRONMENTA
SCADA SERVICES, LS IMPVS - WWTP & WATER
14,764.44
07/11/2023
112125
AHLGREN ELECTRIC
REPAIR 30AMP BREAKERS - CAMPGROUND
308.41
07/11/2023
112126
ALPHA WIRELESS
IMPRESS LI-ION BATTERIES - POLICE
528.90
07/11/2023
112127
AMERICAN BOTTLING CO
COST OF GOODS SOLD - LIQUOR HUTCH
372.72
07/11/2023
112128
AMPLIFY FOR CHANGE
SUPPORT TO MPCA GRANT - CREEKSIDE
3,000.00
07/11/2023
112129
APWA-MN CHAPTER
CERTIFICATE PROGRAM COURSE REG -STREETS
1,400.00
07/11/2023
112130
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,818.80
07/11/2023
112131
ASHBY, KEVIN & SANDRA
UB refund for account: 3-210-5850-3-01
118.15
07/11/2023
112132
AUTO VALUE - GLENCOE
JICS, PIPE - HATS
35.97
07/11/2023
112133
AUTO-CHLOR SYSTEM
6/12 DISHWASHER SERVICE - SR DINING
229.25
07/11/2023
112134
BACKEN, JACKIE
REFUND: OVERPAID INTERMENT- CEMETERY
20.00
07/11/2023
112135
BARTCO RENTALS
UB refund for account: 1-725-1450-8-01
105.67
07/11/2023
112136
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
5,351.12
07/11/2023
112137
BENNY'S MEAT MARKET
HOT DOGS, PATTIES - MULTIPLE DEPTS
1,682.14
07/11/2023
112138
BERNICK'S
SUPPLIES - MULTIPLE DEPTS
3,176.28
07/11/2023
112139
BOLTON & MENK INC
OTTER & CAMPBELL LAKES THRU 6/27/23
5,127.50
07/11/2023
112140
BORDER STATES ELECTRIC
FIBER PATCH CABLE - IT
160.86
07/11/2023
112141
BOYER TRUCKS
2023 FORD F-550 - STREETS
55,085.00
07/11/2023
112142
BRASS FOUNDRY BREWING CO
COST OF GOODS SOLD - LIQUOR HUTCH
794.45
07/11/2023
112143
BRAUN INTERTEC CORP
ROBERTS ROAD THRU 6/23/23 -STREETS
1,708.00
07/11/2023
112144
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
27,606.74
07/11/2023
112145
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
63,036.32
07/11/2023
112146
CARD SERVICES
SUPPLIES - POLICE
30.51
07/11/2023
112147
CARLOS CREEK WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
384.00
07/11/2023
112148
CASH DRAWER #4
PETTY CASH RECONCILIATION
30.00
07/11/2023
112149
CENTRAL HYDRAULICS
FITTINGS, HOSE - WWTP
204.54
07/11/2023
112150
CENTRAL MCGOWAN
BLADES - HATS
171.95
07/11/2023
112151
CINTAS CORPORATION
SUPPLIES & SERVICE - MULTIPLE DEPTS
301.90
07/11/2023
112152
CITIZENS BANK & TRUST CO
2023 1ST HALF TIF PAYMENT
23,258.44
07/11/2023
112153
COKER COMPOSTING AND CONSULTING
SUPPORT CASP IMPL & MPCA GRANT- CREEKSIDE
600.00
07/11/2023
112154
CORE & MAIN LP
METERS & PARTS - WATER
20,141.64
07/11/2023
112155
CRANE ENGINEERING
REPAIR OF DITCH ROTOR GEAR BOX- WWTP
12,709.08
07/11/2023
112156
CROW RIVER PRESS INC
SR NEWSLETTERS - SR CTR
37.62
07/11/2023
112157
CROW RIVER WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
722.40
07/11/2023
112158
DAHLHEIMER BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
69,874.86
07/11/2023
112159
DELL MARKETING LP
MONITORS - POLICE
1,959.54
07/11/2023
112160
DESIGN ELECTRIC INC
VARIOUS REPAIRS - MULTIPLE DEPTS
768.20
07/11/2023
112161
E2 ELECTRICAL SERVICES INC
INSTALL CROSSWALK SIGNAL @ CENTURY/SUNSET
19,205.34
07/11/2023
112162
EARTHLY DELIGHTS LTD
JUNE TAX SETTLEMENT 2021
12,254.16
07/11/2023
112163
ECOLAB PEST ELIMINATION
6/28 PEST CONTROL - CREEKSIDE
206.50
07/11/2023
112164
ELK RIVER COMPOSTING INC
FEB THRU APR COMPOST
60,577.16
07/11/2023
112165
EMBROIDERY PLUS
SHIRTS - FIRE
298.00
07/11/2023
112166
FARM -RITE EQUIPMENT
REFUSE BOBCAT SKIDLOADER REPAIR
2,357.63
07/11/2023
112167
FASTENAL COMPANY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
1,503.90
07/11/2023
112168
FERGUSON WATERWORKS #2518
METER COUPLINGS - WATER
1,310.40
07/11/2023
112169
FIRST ADVANTAGE LNS OCC HEALTH SOLU
DRUG TESTING
938.38
07/11/2023
112170
FORESTEDGE WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
264.00
07/11/2023
112171
GALLS LLC
PANTS, SHIRTS - FIRE
348.78
07/11/2023
112172
GARDUNO, SHANNON
REFUND: CAMPGROUND SITE - PARKS
35.00
07/11/2023
112173
GOLDEN TONGUE CONSULTANTS
6/11 SPANISH INTERPRETER - POLICE
135.00
07/11/2023
112174
GRAINGER
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
2,140.08
07/11/2023
112175
GREVE, KAREN
UB refund for account: 2-555-5080-2-00
61.96
07/11/2023
112176
HACH COMPANY
ANNUAL SERVICE CONTRACT- WWTP
11,827.00
07/11/2023
112177
HANSEN, GEOFF
REIMB: SAFETY FOOTWEAR - WATER
167.51
07/11/2023
112178
HAWKINS INC
CHEMICALS - MULTIPLE DEPTS
17,214.77
07/11/2023
112179
HEARTLAND AG SYSTEMS
SCREWS - PARKS
21.83
07/11/2023
112180
HIGHFIELD APARTMENTS OF HUTCHINSON
2023 1ST HALF TIF PAYMENT
49,217.25
07/11/2023
112181
HILLYARD / HUTCHINSON
SUPPLIES - MULTIPLE DEPTS
2,379.42
07/11/2023
112182
HOME CITY ICE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
2,490.68
07/11/2023
112183
HUTCHINSON CHAMBER & TOURISM
MAY 2023 LODGING TAX
8,334.75
07/11/2023
112184
HUTCHINSON FIRE DEPT RELIEF ASSN
LOCAL FIRE PENSION CONTRIBUTION
37,500.00
07/11/2023
112185
HUTCHINSON LEADER
24 MO SUBSCRIPTION - LIQUOR HUTCH
125.00
07/11/2023
112186
HUTCHINSON WHOLESALE #1550
EQUIPMENT PARTS - MULTIPLE DEPTS
127.92
07/11/2023
112187
HUTCHINSON WHOLESALE #1551
BOOSTER CABLE, PAC, BATTERY- CREEKSIDE
436.07
07/11/2023
112188
HUTCHINSON WHOLESALE #1552
200U MICRON FILTER - PARKS
265.77
07/11/2023
112189
INTERSTATE BATTE RY SYSTE M MINNEAPOL
BATTERY- HATS
14.95
07/11/2023
112190
ISD #423
MAY 2023 CLASSES - COMM ED
729.14
07/11/2023
112191
JAUNICH, MATT
REIMB: LMCCONF-ADMIN
262.00
07/11/2023
112192
JLR GARAGE DOOR SERVICE
DOOR REPAIRS - POLICE
700.00
07/11/2023
112193
JOHNSON BROTHERS LIQUOR CO
COST OF GOODS SOLD - LIQUOR HUTCH
34,688.54
07/11/2023
112194
JUUL CONTRACTING CO
CATCH BASIN & SEWER REPAIRS - MULTIPLE DEPTS
8,536.00
07/11/2023
112195
KERPS CLEANING & HANDYMAN SERVICES
JUNE CLEANING - LIQUOR HUTCH
1,487.00
07/11/2023
112196
KGB CORNERSTONE COMMONS LLC
JUNE TAX SETTLEMENT 2021
17,797.96
07/11/2023
112197
KINNEY & LANGE
LEGAL FEES TO TRADEMARK NEW HUTCH LOGO
663.00
07/11/2023
112198
KRANZ LAWN & POWER
MOWER, PARTS - MULTIPLE DEPTS
13,425.98
07/11/2023
112199
L & P SUPPLY CO
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
1,517.99
07/11/2023
112200
LANDWEHR CONSTRUCTION INC
L1P22-01 2022 PAVEMENT MGMT PROGRAM #10
12,283.33
07/11/2023
112201
LAWSON PRODUCTS INC
DRILL BITS, DISCS, CUTTING FLUID - HATS
1,259.57
07/11/2023
112202
LITTLE CROW SHOOTING SPORTS
9MM ROUNDS - POLICE
1,800.00
07/11/2023
112203
LYNN TOWNSHIP
KOHLS SWEEPING GRADED UNDERWOOD - STREETS
398.75
07/11/2023
112204
MARCO TECHNOLOGIES LLC
PRINTING CONTRACTS, SHREDDING - MULTIPLE DEPTS
743.09
07/11/2023
112205
MARCO TECHNOLOGIES LLC
PRINTING CONTRACTS, SHREDDING - MULTIPLE DEPTS
1,778.22
07/11/2023
112206
MARTINEZ, JILLIAN
REIMB: SAFETY FOOTWEAR - PARKS
139.99
07/11/2023
112207
MAVERICK WINE
COST OF GOODS SOLD - LIQUOR HUTCH
696.02
07/11/2023
112208
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
997.08
07/11/2023
112209
MFR DESIGNS LLC
LIFEGUARD SHIRTS - WATERPARK
340.00
07/11/2023
112210
MHSRC/RANGE
EVOC/PIT REFRESHER: DOUVIER, DUENOW - PO
980.00
07/11/2023
112211
MIDWEST PLAYSCAPES INC
SHADY RIDGE PLAYGROUND - PARKS
2,498.00
07/11/2023
112212
MINI BIFF
EQUIPMENT RENTALS - MULTIPLE DEPTS
686.46
07/11/2023
112213
MINNESOTA ASSN OF CEMETERIES
REMAINING DUES -CEMETERY
114.00
07/11/2023
112214
MINNESOTA DEPT OF MOTOR VEHICLE
STRT-218-TRK TITLE & REGISTRATION -STREETS
8,247.58
07/11/2023
112215
MINNESOTA MUNICIPAL BEVERAGE ASSOC
7/23 - 7/24 DUES - LIQUOR HUTCH
5,700.00
07/11/2023
112216
MINNESOTA PETROLEUM SERVICE
PROBE REPAIR - HATS
607.37
07/11/2023
112217
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
1,037.60
07/11/2023
112218
MISSISSIPPI TOPSOILS INC
PREMIUM COMPOST
3,000.00
07/11/2023
112219
MISSOURI RIVER ENERGY SERVICES
SCANNING, INSPECTIONS - WWTP
999.83
07/11/2023
112220
MN DEPT OF TRANSPORTATION
JOB COST TRANSFERS - STREETS
8.65
07/11/2023
112221
MNDRIVE RSMANUALS.COM
DRIVERS MANUALS - MV
181.15
07/11/2023
112222
NORTHERN SAFETY & INDUSTRIAL
EXITSIGNS- CEMETERY
14.14
07/11/2023
112223
NORTHERN STATES SUPPLY INC
BOLTS, NUTS, PINS, BUSHINGS, ELBOWS - HATS
376.80
07/11/2023
112224
NUSS TRUCK & EQUIPMENT
INSTALL ENGINE MODULE - REFUSE
6,660.30
07/11/2023
112225
NUVANTAGE EMPLOYEE RESOURCE
2023 JUL-DEC EAP CONTRACT PYMT
2,084.05
07/11/2023
112226
ODP BUSINESS SOLUTIONS LLC
OFFICE SUPPLIES - MULTIPLE DEPTS
43.75
07/11/2023
112227
ORIGINAL WATERMEN INC
BOARDSHORTS - WATERPARK
175.23
07/11/2023
112228
PARAGON RESTORATION II INC
L10P22-10 BRIDGE DECK REHAB PAY#2 THRU 6/30
100,213.13
07/11/2023
112229
PARK NICOLLET CLINIC
JUL 2023 CAM - EVENT CENTER
1,500.00
07/11/2023
112230
PAULSON, DEB
REIMB: MWOA LAB SEMINAR - WWTP
432.69
07/11/2023
112231
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
829.80
07/11/2023
112232
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
2,439.20
07/11/2023
112233
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
48,577.52
07/11/2023
112234
PINE PRODUCTS INC
PINE BARK MULCH - COMPOST
3,700.00
07/11/2023
112235
PIONEER ATHLETICS / PIONEER MFG
PAINT, HOSE, PLUGS - PARKS
190.00
07/11/2023
112236
POSTMASTER
SR NEWSLETTER - SR CTR
126.00
07/11/2023
112237
PRO AUTO MN INC
OIL CHANGES & REPAIRS - FIRE
819.54
07/11/2023
112238
PROSOURCE SPECIALTIES LLC
STICKER BADGES - POLICE
590.70
07/11/2023
112239
QUALITY FLOW SYSTEMS
PUMP REPAIR - WWTP
610.00
07/11/2023
112240
R & R EXCAVATING
REPAIR ROBERTS RD WATERMAIN LEAK -WATER
2,628.62
07/11/2023
112241
R & R EXCAVATING
L1P23-01: ROBERTS RD SW #4 5/23 - 6/26
347,326.02
07/11/2023
112242
REINER ENTERPRISES INC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
3,453.03
07/11/2023
112243
RIDGEWATER COLLEGE
EMIR REFRESHER COURSE - POLICE
1,500.00
07/11/2023
112244
ROSE TRUCKING INC
DOT INSPECTION - COMPOST
80.00
07/11/2023
112245
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
1,546.53
07/11/2023
112246
SCHUETTE, DONOVAN
REIMB: SAFETY FOOTWEAR - STREETS
225.00
07/11/2023
112247
SHAFF, ZACH
UB refund for account: 1-415-0450-4-10 P
46.98
07/11/2023
112248
SILVER LAKE CAPITAL PARTNERS
2023 TIF PAYMENT
70,139.48
07/11/2023
112249
SITEONE LANDSCAPE SUPPLY
SOIL SEPARATOR - PARKS
1,399.73
07/11/2023
112250
SORENSEN'S SALES & RENTALS
CONCRETE MIXER - PARKS
125.00
07/11/2023
112251
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
27,597.26
07/11/2023
112252
STAMER, LEROY
UB refund for account: 3-280-4800-4-00
135.63
07/11/2023
112253
STANDARD PRINTING-N-MAILING
POSTAGE & SUPPLIES - MULTIPLE DEPTS
810.21
07/11/2023
112254
STAPLES ADVANTAGE
OFFICE SUPPLIES - MULTIPLE DEPTS
527.98
07/11/2023
112255
STAR TRIBUNE
7/5 - 10/4 SUBSCRIPTION - SR CTR
61.00
07/11/2023
112256
STARWIND SOFTWARE INC
BROADCOM DUAL PORT NETWORK - MULTIPLE DEPTS
934.00
07/11/2023
112257
STREICH TRUCKING
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
10,010.00
07/11/2023
112258
SUMMER LAKES BEVERAGE LLC
COST OF GOODS SOLD - LIQUOR HUTCH
1,071.00
07/11/2023
112259
SYSCO WESTERN MN
CONCESSION SUPPLIES - WATERPARK
4,872.29
07/11/2023
112260
TALL SALES COMPANY
MAY 2023 CREEKSIDE COMMISSIONS
20,645.11
07/11/2023
112261
TRI COUNTY WATER
WATER, DEPOSITS - POLICE
21.00
07/11/2023
112262
TRUE BRANDS
COST OF GOODS SOLD - LIQUOR HUTCH
234.20
07/11/2023
112263
UPONOR INC
2023 1ST HALF TAX ABATEMENT
10,665.27
07/11/2023
112264
UTTCH, TIM & KRISTI
UB refund for account: 3-910-7150-9-05
182.08
07/11/2023
112265
VALLEY PAVING INC
L2P22-02, 23-02, & 22-03: 2023 PAVEMENT IMPVS
384,438.82
07/11/2023
112266
VANDENLANGENBERG, TIM
UB refund for account: 1-575-0260-1-03
25.43
07/11/2023
112267
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
23,501.30
07/11/2023
112268
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
858.80
07/11/2023
112269
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
3,995.75
07/11/2023
112270
WASTE MANAGEMENT OF WI -MN
REFUSE TAKEN TO LANDFILL
14,094.50
07/11/2023
112271
WEIDNER PLUMBING & HEATING
PIPE WELDING - WWTP
469.32
07/11/2023
112272
WILSON'S NURSERY INC
TREES - STREETS
4,545.50
07/11/2023
112273
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
1,535.00
07/11/2023
112274
WINE MERCHANTS INC
COST OF GOODS SOLD - LIQUOR HUTCH
487.90
07/11/2023
112275
WM MUELLER & SONS
CC PARKING LOT, SAND - MULTIPLE DEPTS
109,862.86
07/11/2023
112276
WOLD ARCHITECTS & ENGINEERS
NEW POLICE FACILITY THRU 6/30/23
100.87
07/11/2023
112277
1 ZEP SALES AND SERVICE
CLEANER - HATS
416.85
Total - Check Register A:
$ 2,088,693.87
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Summary Review and Approval of the 2022 Audited Comprehensive Annual
Agenda Item: Financial Report
Department: Finance
LICENSE SECTION
Meeting Date: 7/11/2023
Application Complete N/A
Contact: Justin Juergensen
Agenda Item Type:
Presenter: Layne Kockelman
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Layne Kockelman, audit manager of the City's independent audit firm Abdo, will present a
summary review of the City's 2022 annual financial report. A more detailed review will take place
at the 4:30pm council workshop prior to the council meeting.
Summary financial statements will be printed in the July 12th edition of the Hutchinson Leader
and an electronic copy of the audited financial report will be available on the City website.
BOARD ACTION REQUESTED:
Approve the 2022 comprehensive annual financial report.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Authorizing Resolution 15610 for the Sale of General Obligation Bonds, Series
Agenda Item: 2023A
Department: Finance
LICENSE SECTION
Meeting Date: 7/11/2023
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Nick Anhut
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Nick Anhut from Ehlers will present the 2023 pre -sale report for the issuance of General Obligation
bonds with a total estimated par value of $1,455,000. The bonds will fund the following projects:
1) Roberts Road improvements (Dale Street SW to Alan Street SW)
2) Pavement Management Program
- Century Avenue; mill & overlay (Dale Street SW to Boston Street SW)
- School Road NW; mill & overlay (Golf Course Road NW to North High Drive NW)
- Highway 15 South; trail construction (Grove Street SW to Linden Avenue SW)
3) Alley Improvements (#12 by Taco John's & #55 by Fire Dept)
4) Jefferson Street SE improvements; in conjunction with the County project on Airport Road
The first step in this process is for council to authorize a resolution to move forward with providing a
bond issuance to finance the improvement costs. Once the resolution is approved, Ehlers, who is the
City's financial advisor, will initiate the process. Ehlers will compile documents with city staff
assistance, coordinate a bond rating call with city staff and solicit competitive bids on behalf of the
City of Hutchinson. The proposed Debt Issuance Schedule is provided within the Pre -Sale Report
which accompanies this board action form.
The bond sale will be awarded to the winning bidder at the August 8th council meeting and the bond
proceeds are expected to be received in early September. The debt will be repaid by the City's debt
tax levy and special assessments levied against benefiting property owners.
BOARD ACTION REQUESTED:
Approve Resolution 15610
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CERTIFICATION OF MINUTES RELATING TO
GENERAL OBLIGATION BONDS, SERIES 2023A
Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting, held on July 11, 2023, at
5:30 o'clock p.m., in the Council Chambers at the Hutchinson City Center.
Councilmembers present:
Councilmembers absent:
Documents Attached:
Minutes of said meeting (pages):
RESOLUTION NO. _15610_
RESOLUTION PROVIDING FOR THE SALE OF
GENERAL OBLIGATION BONDS, SERIES 2023A
I, the undersigned, being the duly qualified and acting recording officer of the public
corporation issuing the obligations referred to in the title of this certificate, certify that the
documents attached hereto, as described above, have been carefully compared with the original
records of said corporation in my legal custody, from which they have been transcribed; that said
documents are a correct and complete transcript of the minutes of a meeting of the governing body
of said corporation, and correct and complete copies of all resolutions and other actions taken and
of all documents approved by the governing body at said meeting, so far as they relate to said
obligations; and that said meeting was duly held by the governing body at the time and place and
was attended throughout by the members indicated above, pursuant to call and notice of such
meeting given as required by law.
WITNESS my hand officially as such recording officer this 1 lth day of July, 2023.
(SEAL)
Matt Jaunich
City Administrator
4891-6709-3613\2
Councilmember introduced the following resolution (the "Resolution") and
moved its adoption, which motion was seconded by Councilmember
RESOLUTION NO. _15610_
RESOLUTION PROVIDING FOR THE SALE OF
GENERAL OBLIGATION BONDS, SERIES 2023A
A. WHEREAS, the City Council (the "Council") of the City of Hutchinson, Minnesota (the
"City"), has heretofore determined that it is necessary and expedient to issue the City's
General Obligation Bonds, Series 2023A (the "Bonds"), in the approximate principal
amount of $1,455,000, pursuant to Minnesota Statutes, Chapters 429 and 475, to finance
various public improvement projects and to pay costs of issuance of the Bonds; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota
("Ehlers"), as its independent municipal advisor for the Bonds in accordance with
Minnesota Statutes, Section 475.60, Subdivision 2(9).
NOW, THEREFORE, BE IT RESOLVED by the Council of the City, as follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City in the
sale of the Bonds.
2. Meeting, Proposal Opening. The City Council shall meet at 5:30 p.m. on August 8, 2023, for
the purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are
hereby authorized to cooperate with Ehlers and participate in the preparation of an official
statement for the Bonds and to execute and deliver it on behalf of the City upon its completion.
4. Staff Authorizations. City staff are authorized and directed to take all other actions necessary
to carry out the intent of this resolution.
4891-6709-3613\2
Attest:
Mayor
City Administrator
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember , and upon vote being taken thereon, the following
Councilmembers voted in favor thereof:
and the following Councilmembers voted against the same:
whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor,
which was attested by the City Administrator.
City Administrator
4891-6709-3613\2
July 11, 2023
PRE -SALE REPORT FOR
City of Hutchinson, Minnesota
$1,455,000 General Obligation Improvement Bonds,
Series 2023A
EHL E RS
PUBLIC FINANCE ADVISORS
Prepared by:
Ehlers
3060 Centre Pointe Drive
Roseville, MN 55113
Advisors:
Nick Anhut, Senior Municipal Advisor
Bruce Kimmel, Senior Municipal Advisor
BUILDING COMMUNITIES. IT'S WHAT WE DO.
BUILDING COMMUNITIES. IT'S WHAT WE DO. infoa,ehlers-inc.com 1 (800) 552-1171 www.ehiers-inc.com
Proposed Issue:
$1,455,000 General Obligation Improvement Bonds, Series 2023A (the "Bonds")
Purposes:
The proposed issue includes fixed-rate, tax-exempt financing for the City's various 2023
public improvement projects. Inclusive of estimated financing costs, the Bonds' sizing covers
the various project amounts net of utility and municipal state aid contributions. Debt service
will be paid from a combination of special assessments and ad valorem property taxes
collected from 2024 to 2038.
Authority:
The Bonds will be general obligations of the City for which its full faith, credit and taxing
powers are pledged. The Bonds are being issued pursuant to Minnesota Statutes (M.S.),
Chapters 429 and 475.
Under the provisions of M.S., Chapter 429, because the City is assessing at least 20% of the
improvement projects costs, the Bonds can be a general obligation without a referendum and
will not count against the City's debt limit.
Term/Call Feature:
The Bonds are being issued for a term of 15 years, five months. Principal on the Bonds will be
due on February 1 in the years 2025 through 2039. Interest is payable every six months
beginning August 1, 2024. The Bonds will be offered with a call provision allowing for
prepayment at the discretion of the City starting February 1, 2033 or any date thereafter
without penalty.
Bank Qualification:
Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during
the calendar year, the City will be able to designate the Bonds as "bank qualified" obligations.
Bank qualified status broadens the market, which can result in lower interest rates.
Credit Rating:
The City's most recent bond issues were rated by S&P Global Ratings. The current rating on
those bonds is "AA-". The City will request a new evaluation to apply that rating to the Bonds.
If the winning bidder on the Bonds elects to purchase bond insurance within the parameters
of their bid, the rating for the issue may be higher than the City's bond rating in the event that
the credit rating of the insurer is higher than that of the City.
Presale Report July 11, 2023
City of Hutchinson, Minnesota Page 1
Method of Sale/Placement:
We are recommending the Bonds be issued as municipal securities and offered through a
competitive underwriting process. The process will solicit competitive bids, which we will
compile on your behalf, for the purchase of the Bonds from underwriters and banks.
An allowance for discount bidding will be incorporated in the terms of the issue. The discount
is treated as an interest item and provides the underwriter with all or a portion of their
compensation in the transaction. If the Bonds are purchased at a price greater than the
minimum bid amount (maximum discount), the unused allowance may be used to reduce the
final borrowing amount.
Premium Pricing:
In some cases, investors in municipal bonds prefer "premium" pricing structures. A premium
is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds
the yield to the investor, requiring a price paid that is greater than the face value of the
bonds. The sum of the amounts paid in excess of face value is considered "reoffering
premium." The underwriter of the bonds will retain a portion of this reoffering premium as
their compensation (the "discount" mentioned above) but will pay the remainder of the
premium to the City in the form of additional bond proceeds for the projects.
The amount of the premium varies, but it is not uncommon to see premiums for new issues in
the range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with
a $1,500,000 offering may receive bids that result in proceeds of $1,530,000 to $1,650,000.
Ehlers will identify appropriate premium restrictions for the Bonds intended to achieve the
City's objectives for this financing. For this issue of Bonds we have been directed to use the
any net premium to reduce the size of the issue to correspond with the funding needs of the
projects. The resulting adjustments may slightly change the calculation of the true interest
cost of the final issue amount, but will not change the pricing of the original bid.
Review of Existing Debt:
We have reviewed all outstanding indebtedness for the City and find that there are no viable
refunding opportunities to consider adding to the bond issue at this time. We will continue
to monitor the market and the call dates for the City's outstanding debt and will alert you to
any future refunding opportunities as they arise.
Continuing Disclosure:
The City will be agreeing to provide certain updated Annual Financial Information and its
Audited Financial Statement annually, as well as providing notices of the occurrence of certain
reportable events to the Municipal Securities Rulemaking Board (the "MSRB"), as required by
rules of the Securities and Exchange Commission (SEC). The City is already obligated to
provide such reports for its existing bonds and uses Ehlers to prepare and file the reports.
Presale Report July 11, 2023
City of Hutchinson, Minnesota Page 2
Arbitrage Monitoring:
The City must ensure compliance with certain sections of the Internal Revenue Code and
Treasury Regulations ("Arbitrage Rules") throughout the life of the issue to maintain the tax-
exempt status of the Bonds. Arbitrage Rules apply to amounts held in construction, reserve,
debt service account(s), etc., along with related investment income on each fund/account.
IRS audits will verify compliance with rebate, yield restriction and records retention
requirements within the Arbitrage Rules. The City's specific arbitrage responsibilities will be
detailed in the Signature, No -Litigation, Arbitrage Certificate and Purchase Price Receipt (the
"Tax Compliance Document") prepared by your Bond Attorney and provided at closing.
The Bonds may qualify for one or more exception(s) to the Arbitrage Rules by meeting 1)
small issuer exception, 2) spend down requirements, 3) bona fide debt service fund limits, 4)
investments yield restrictions, or 5) de minimis rules. An Ehlers arbitrage expert will contact
the City within 30 days after the sale date to review the City's specific responsibilities within
the Tax Compliance Document for the Bonds.
Risk Factors:
Special Assessments: The initial sizing assumes the city will levy $392,300 of special
assessments for collection starting in 2024. If the City receives a significant amount of pre-
paid assessments or subsequently changes the amount, it may need to adjust the debt service
levy to make up for changes to the expected amount of assessment revenues.
Other Service Providers:
This debt issuance will require the engagement of other public finance service providers. This
section identifies those other service providers, so Ehlers can coordinate their engagement
on your behalf. Where you have previously used a particular firm to provide a service, we
have assumed that you will continue that relationship. Fees charged by these service
providers will be paid from proceeds of the obligation, unless you notify us that you wish to
pay them from other sources. Our pre -sale bond sizing includes a good faith estimate of these
fees, but the final fees may vary. If you have any questions pertaining to the identified service
providers or their role, or if you would like to use a different service provider for any of the
listed services please contact us.
Bond Counsel: Dorsey & Whitney LLP
Paying Agent: Bond Trust Services Corporation
Rating Agency: S&P Global Ratings (S&P)
Basis for Recommendation:
Based on our advisory relationship and the City's communicated objectives, financial situation,
risk tolerance, liquidity needs, experience with the issuance of Bonds and long-term financial
capacity, as well as the tax status considerations related to the Bonds and the structure, timing
and other similar matters related to the Bonds, we are recommending the issuance of Bonds
as a suitable option to fund the City's 2023 improvement projects.
Presale Report July 11, 2023
City of Hutchinson, Minnesota Page 3
Summary:
The decisions to be made by the City Council are to accept or modify the finance assumptions
described in this report in consideration of a resolution provided by the City's bond counsel
to schedule the sale of the Bonds to be awarded at the August 8, 2023 city council meeting.
Pre -Sale Review by City Council:
July 11, 2023
Due Diligence Call to review Official Statement:
Week of July 17, 2023
Distribute Official Statement:
Week of July 24, 2023
Conference with Rating Agency:
Week of July 24, 2023
City Council Meeting to Award Sale of the Bonds:
August 8, 2023
Estimated Closing Date:
August 31, 2023
Attachments
Estimated Sources and Uses of Funds
Estimated Debt Service Schedule and Levy Calculations
Nick Anhut, Senior Municipal Advisor
(651) 697-8507
Bruce Kimmel, Senior Municipal Advisor
(651) 697-8572
Silvia Johnson, Lead Public Finance Analyst
(651) 697-8580
Alicia Gage, Senior Financial Analyst
(651) 697-8551
Presale Report July 11, 2023
City of Hutchinson, Minnesota Page 4
Hutchinson, Minnesota
$1,455,000 General Obligation Improvement Bonds, Series 2023A
Assumes Current Market BQ AA- Rates + 30 bps
Estimated Sources & Uses
Dated 08/31/2023 1 Delivered 08/31/2023
Sources Of Funds
Par Amount of Bonds $1,455,000.00
Total Sources
Uses Of Funds
$1,455,000.00
Underwriter's Discount Allowance (1.30%) 18,915.00
Costs of Issuance 47,000.00
Deposit to Project Construction Fund 1,387,648.00
Rounding Amount 1,437.00
Total Uses
2023A GO Imp Bonds - PreS I SINGLE PURPOSE 1 7/ 3/2023 1 10:28 AM
1i%NEHLERS
PUBLIC FINANCE ADVISORS
Hutchinson, Minnesota
$1,455,000 General Obligation Improvement Bonds, Series 2023A
Assumes Current Market BQ AA- Rates + 30 bps
Estimated Debt Service Schedule
Date
Principal
Coupon
Interest
Total P+I
Fiscal Total
08/31/2023
-
-
-
08/01/2024
-
-
45,071.17
45,071.17
-
02/01/2025
80,000.00
3.450%
24,510.00
104,510.00
149,581.17
08/01/2025
-
-
23,130.00
23,130.00
-
02/01/2026
100,000.00
3.300%
23,130.00
123,130.00
146,260.00
08/01/2026
-
-
21,480.00
21,480.00
-
02/01/2027
100,000.00
3.200%
21,480.00
121,480.00
142,960.00
08/01/2027
-
-
19,880.00
19,880.00
-
02/01/2028
105,000.00
3.150%
19,880.00
124,880.00
144,760.00
08/01/2028
-
18,226.25
18,226.25
-
02/01/2029
105,000.00
3.150%
18,226.25
123,226.25
141,452.50
08/01/2029
-
-
16,572.50
16,572.50
-
02/01/2030
105,000.00
3.100%
16,572.50
121,572.50
138,145.00
08/01/2030
-
-
14,945.00
14,945.00
-
02/01/2031
110,000.00
3.100%
14,945.00
124,945.00
139,890.00
08/01/2031
-
-
13,240.00
13,240.00
-
02/01/2032
110,000.00
3.150%
13,240.00
123,240.00
136,480.00
08/01/2032
-
-
11,507.50
11,507.50
-
02/01/2033
110,000.00
3.200%
11,507.50
121,507.50
133,015.00
08/01/2033
-
-
9,747.50
9,747.50
-
02/01/2034
115,000.00
3.300%
9,747.50
124,747.50
134,495.00
08/01/2034
-
-
7,850.00
7,850.00
-
02/01/2035
75,000.00
3.450%
7,850.00
82,850.00
90,700.00
08/01/2035
-
-
6,556.25
6,556.25
-
02/01/2036
80,000.00
3.600%
6,556.25
86,556.25
93,112.50
08/01/2036
-
-
5,116.25
5,116.25
-
02/01/2037
85,000.00
3.800%
5,116.25
90,116.25
95,232.50
08/01/2037
-
-
3,501.25
3,501.25
-
02/01/2038
85,000.00
3.950%
3,501.25
88,501.25
92,002.50
08/01/2038
-
-
1,822.50
1,822.50
02/01/2039
90,000.00
4.050%
1,822.50
91,822.50
93,645.00
Total $1,455,000.00 - $416,731.17 $1,871,731.17 -
Yield Statistics
Bond Year Dollars $11,985.29
Average Life 8.237 Years
Average Coupon 3.4770215%
Net Interest Cost (NIC) 3.6348400%
True Interest Cost (TIC) 3.6453196%
Bond Yield for Arbitrage Purposes 3.4560799%
All Inclusive Cost (AIC) 4.1312361%
IRS Form 8038
Net Interest Cost 3.4770215%
8.237 Years
2023A GO Imp Bonds - PreS I SINGLE PURPOSE 1 7/ 312023 1 10:28 AM
i4'EHLERS
0 PUBLIC FINANCE ADVISORS
Hutchinson, Minnesota
$392,300 Special Assessments
TIC plus 1.00% - Equal Principal Installments
Estimated Assessments Revenue
Date Principal Coupon Interest Total P+I
12/31/2024
39,230.00
4.650%
18,241.95
57,471.95
12/31/2025
39,230.00
4.650%
16,417.76
55,647.76
12/31/2026
39,230.00
4.650%
14,593.56
53,823.56
12/31/2027
39,230.00
4.650%
12,769.37
51,999.37
12/31/2028
39,230.00
4.650%
10,945.17
50,175.17
12/31/2029
39,230.00
4.650%
9,120.98
48,350.98
12/31/2030
39,230.00
4.650%
7,296.78
46,526.78
12/31 /2031
39,230.00
4.650%
5,472.59
44,702.59
12/31/2032
39,230.00
4.650%
3,648.39
42,878.39
12/31/2033
39,230.00
4.650%
1,824.20
41,054.20
Total $392,300.00 - $100,330.75 $492,630.75
Significant Dates
Filing Date
Fast Payment Date
2023A GO Imp Bonds - Asse I SINGLE PURPOSE 1 7/ 3/2023 1 10:28 AM
1/01/2024
12/31/2024
EHLER!
PUBLIC FINANCE ADVISORS
Hutchinson, Minnesota
$1,455,000 General Obligation Improvement Bonds, Series 2023A
Assumes Current Market BQ AA- Rates + 30 bps
Estimated Debt Service Schedule and Tax Levy Calculation
Less:
Date
Principal
Coupon
Interest
Total P+I
105% of Total
Assessments
Levy Calc
02/01/2024
-
-
-
-
-
-
-
02/01/2025
80,000.00
3.450%
69,581.17
149,581.17
157,060.23
57,471.95
99,588.28
02/01/2026
100,000.00
3.300%
46,260.00
146,260.00
153,573.00
55,647.76
97,925.24
02/01/2027
100,000.00
3.200%
42,960.00
142,960.00
150,108.00
53,823.56
96,284.44
02/01/2028
105,000.00
3.150%
39,760.00
144,760.00
151,998.00
51,999.37
99,998.63
02/01/2029
105,000.00
3.150%
36,452.50
141,452.50
148,525.13
50,175.17
98,349.96
02/01/2030
105,000.00
3.100%
33,145.00
138,145.00
145,052.25
48,350.98
96,701.27
02/01/2031
110,000.00
3.100%
29,890.00
139,890.00
146,884.50
46,526.78
100,357.72
02/01/2032
110,000.00
3.150%
26,480.00
136,480.00
143,304.00
44,702.59
98,601.41
02/01/2033
110,000.00
3.200%
23,015.00
133,015.00
139,665.75
42,878.39
96,787.36
02/01/2034
115,000.00
3.300%
19,495.00
134,495.00
141,219.75
41,054.20
100,165.55
02/01/2035
75,000.00
3.450%
15,700.00
90,700.00
95,235.00
-
95,235.00
02/01/2036
80,000.00
3.600%
13,112.50
93,112.50
97,768.13
97,768.13
02/01/2037
85,000.00
3.800%
10,232.50
95,232.50
99,994.13
99,994.13
02/01/2038
85,000.00
3.950%
7,002.50
92,002.50
96,602.63
96,602.63
02/01/2039
90,000.00
4.050%
3,645.00
93,645.00
98,327.25
98,327.25
Total
$1,455,000.00
-
$416,731.17
$1,871,731.17
$1,965,317.73
$492,630.75
$1,472,686.98
Significant Dates
Dated 8/31/2023
First Coupon Date 8/01/2024
Yield Statistics
Bond Year Dollars
$11,985.29
Average Life
8.237 Years
Average Coupon
3.4770215%
Net Interest Cost (NIC)
3.6348400%
True Interest Cost (TIC)
3.6453196%
Bond Yield for Arbitrage Purposes
3.4560799%
All Inclusive Cost (AIC)
4.1312361%
2023A GO Imp Bonds - PreS I SINGLE PURPOSE 1 7/ 3/2023 1 10:28 AM
4 EHLERS
PUBLIC FINANCE ADVISORS
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Calling a Special Workshop Meeting for 4:30 p.m. on August 8
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 7/11/2023
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Staff is looking for the City Council to call a special workshop meeting for 4:30 p.m. on August 8.
The Coalition of Greater Minnesota Cities (CGMC) would like to give their annual update to the
City Council. Bradley Peterson of the CGMC will be present to give the update.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting for 4:30 p.m. on August 8 for the annual update of
the Coalition of Greater Minnesota Cities
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 07/01/2023
Re: Liquor Hutch Sales January —June 2023
2022 Actual
2023 Actual
Change (from 2022 Actual)
2023 Budget
Change (from 2023 Budget)
Year to Date Sales:
$3,336,243
$3,501,462
+5.0%
$3,365,200
+4.1%
Liquor
$ 1,225,849
$ 1,319,153
+7.6%
$ 1,238,100
+6.6%
Beer
$ 1,609,496
$ 1,651,394
+2.6%
$ 1,625,600
+1.6%
Wine
$ 419,040
$ 434,157
+3.6%
$ 418,400
+3.8%
YTD Gross Profit Dollars:
$846,102
$864,330
+2.2%
$836,200
+3.4%
YTD Customer Count:
113,003
114,544
+1.4%
NA
NA
Average Sale/ Customer:
$29.52
$30.57
+3.6%
NA
NA
Gross Profit Percentage:
25.36%
24.68%
-0.68%
25.0%
-0.32%
Some Store Activity Highlights:
• Annual Beverage Alcohol Server Training completed by all employees
• Domestic and Import Coolers were reset to reflect current sales trends
• Shelf Resets completed in Mix, Bar Supply and Tequila sections
• Tasting Events held: Spirits of Mexico and Center for the Arts Fundraiser
• Four Full Time Employees attended the Minnesota Municipal Beverage Association Annual Conference
• Development of new online order system in progress with launch date of August 1st
• Floors were stripped, cleaned and refinished
• THC product sales began on June 8' Sales are currently limited to cash only as we change credit card processors June Sales = $1,563 Anticipated to
increase as customers discover that we are carrying (advertising opportunities for these products are limited!) and sales by credit/debit card become
available