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cp06-13-23HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JUNE 13, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Harvest Mission Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Minnesota Recreation and Parks Association (MRPA) Award of Excellence — Fireman's Park Playground Project (b) Bicycle Friendly Community — Silver Designation PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Council Workshop of May 23, 2023 (b) Regular Meeting of May 23, 2023 CONSENT AGENDA (The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Massage License to Emily Troska of Nature's Touch Massage Located at 903 Hwy 15 South (b) Consideration for Approval of Issuing Short -Term Gambling License to American Cancer Society on August 14, 2023, at Muddy Cow (c) Consideration for Approval of Resolution No. 15605 — Resolution to Sell at Auction Unclaimed Bicycles CITY COUNCIL AGENDA —June 13, 2023 (d) Consideration for Approval of Purchasing Bag Film for Creekside (e) Consideration for Approval of Resolution No. 15607 - Resolution Authorizing Airport Maintenance and Operation Agreement (f) Consideration for Approval of Resolution No. 15608 — Resolution Authorizing Business Development Infrastructure Application (g) Consideration for Approval of Engineering Agreement with SEH (h) Consideration for Approval of SEH Supplemental Agreement — SWC Resiliency Grant Project (i) Consideration for Approval of Purchase of Truck and Dump Body 0) Consideration for Approval of Purchase of Manhole Lining Repair Contract (k) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. COMMUNICATIONS REQUESTS AND PETITIONS (The purpose o this portion oJ the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 8. PAVEMENT MANAGEMENT REPORT UNFINISHED BUSINESS 9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-839 — AN ORDINANCE AMENDING CHAPTER 31.29 — PUBLIC ARTS COMMISSION 10. APPROVE/DENY CUSTOM QUESTIONS FOR THE 2023 NATIONAL CITIZEN SURVEY NEW BUSINESS 11. APPROVE/DENY RESOLUTION NO. 15606 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 2023 MAINTENANCE OVERLAYS (LETTING NO. 6, PROJECT NO. 23-07) 12. APPROVE/DENY LETTER OF INTENT FOR HUTCHINSON EVENT CENTER GOVERNANCE e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Public Library Board Minutes from April 24, 2023 2 CITY COUNCIL AGENDA —June 13, 2023 MISCELLANEOUS 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL 2024 BUDGET KICKOFF MINUTES TUESDAY, MAY 23, 2023 - 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Tim Burley, Pat May, Dave Sebesta and Chad Czmowski. Others present were: Matt Jaunich, City Administrator, Andy Reid, Finance Director and other city directors. 2024 BUDGET KICKOFF REVIEW 2. 2024 Budget Kickoff Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that today's workshop is to begin the 2024 budgeting season. Mr. Jaunich noted that setting the annual budget is one of the biggest policy decisions of the City Council. The City's budget documents drive the work of the city and are the forces behind achieving the City's Mission Statement. Mr. Jaunich reviewed the City's mission statement, vision statement, the six core areas of focus which include public safety, health & recreation, transportation, economic development, environment and good government. Mr. Jaunich spoke about statements identified in the City's strategic plan to be completed by 2023. Those statements included wanting to be known as a destination place for recreation, art and leisure; wanting to have a growing, diverse economy with a skilled workforce; wanting to have adequate, affordable housing for all; wanting to have welcoming and safe city facilities to service current and future generations; wanting to have cost effective, reliable and sustainable energy and practices; wanting to have high quality, multi -modal transportation and infrastructure systems; wanting to have active citizen engagement, participation and involvement and wanting to have fiscally responsible management to serve community needs. Mr. Jaunich also reviewed five long-term goals the Council should consider every budget season. Those goals include: 1. What should future tax levies look like? 2. What levels of services should the City perform and provide in the future? 3. What is an acceptable level of debt? 4. What is our level of investment in technology and equipment, and what period of payback is acceptable? 5. What are our future infrastructure needs (roads, utilities, buildings, etc.) and how are we going to pay for them? Mr. Jaunich noted that the purpose of today's workshop is to review the budget calendar that has been established as well as review historical data and items that staff has identified as items/concerns that need to be addressed. Staff would also like to review the Fleet and Facility Plans and how those are established and get direction from the Council on what they would like to see during the 2024 budget preparation season. Mr. Jaunich noted that there are three ways to approach a budget — either staff driven, Council driven or a combination of the Council working with staff. Mr. Jaunich reviewed tax rate comparisons of Hutchinson with other McLeod County cities as well as with other regional center city rates. Hutchinson is the second lowest in the county and ranks in the mid -range amongst regional centers. Mr. Jaunich also spoke about taxable market values and home market values as they relate to tax rates amongst McLeod County municipalities. Mr. Jaunich spoke about the price of government which is how many cents for every dollar earned is going to pay for City services, excluding electric and gas utilities. Hutchinson is at approximately 2.4% for a total cost of government which is rather comparable to other regional centers. Mr. Jaunich provided data on economic comparisons, the 10-year tax rate trend, the 10-year total tax levy trend, the total market value history, the total taxable market value history and the total tax capacity history. Mr. Jaunich explained that the City's tax rate is determined by the tax levy and tax capacity and tax capacity is determined by the market value. The City's modest tax increases over the past ten years have been offset by large increases in the city's market values. Since 2018, total market values have exceeded a billion and are the highest in the history of the City. 2023 values increased by 5.7% over 2022. Taxable values are just as high and the 2023 report shows values increasing by 18.4%, this on top of a 12% in 2022 and 6.9% in 2021. Tax increases without value increases end up having a negative effect on the tax rate. The valuation changes over the past few years have shifted more of the City tax burden onto residential properties. While commercial and industrial properties likely will see a tax decrease as their valuations have remained flat or had minor changes. As values increase, the market value homestead credit decreases, impacting residential tax bills. The City's market value increases have outpaced our tax levy increases, lowering our tax rate. Mr. Jaunich further reviewed historical budget numbers including the tax levy from the last five years and tax levies as a percentage. Mr. Jaunich provided information on certified city levy changes for 2023 for other McLeod County cities and throughout the state. The average tax levy increase was 4.6% within the county and the average state-wide tax levy increase was 8.5%. Mr. Jaunich then provided a very preliminary general fund budget for 2024. This includes wages and benefits expected to increase by 5.3%. This includes increased health costs. There is upward pressure on costs and borrowing will be more expensive. Other expenditures are expected to remain relatively flat at this time. A current look has a 7.7% levy increase to balance the budget. LGA is assumed at a minimal increase for 2024. All other revenues are at 2023 budgeted amounts. Revenues are expected to remain flat at this time. A 1% tax levy increase is equal to $58,348. Mr. Jaunich presented a preliminary general fund five-year budget. Mr. Jaunich provided a list of things to think about when establishing the 2024 general fund budget — such as program changes — need for increase/decrease?; enterprise fund transfers to the general fund; no more phasing of HSA employer contributions into the general fund; analysis of certain line item projections; performance increase percentages; fleet/facility funding; funding of wages and benefits; inflation impacts; payroll allocations (general vs. enterprise); continued discussion on general staffing levels and service level needs/wants; appropriate CIP funding and needs; state budget/tax agreements; local government aid; state legislative impacts; moving start of performance increase to January 1; funding of major/special projects; benefits survey; impact of selling old police facilities/event center; and sales tax. Mr. Jaunich spoke about use of LGA funds. He noted that the City is set to receive about $3,000,000 in LGA in 2024 which is an increase of approximately $400,000 from 2023. He noted that 50% goes to the general fund and 50% goes to various aspects of the capital improvement fund. Capital Projects Fund is for various projects currently not designated. He noted that 2024 will be the fifth year of the Playground Replacement Fund of $50,000. He also noted that 2024 will be the third year of a 50150 split with LGA between the CIP and the general fund. Mr. Jaunich also reviewed historical LGA numbers. Mr. Jaunich then reviewed the debt management plan. He noted that the big impact was the new police station. He also noted that 2022 was the first increase in the debt levy since 2016. The 2024 increase is projected to be at about 3.4%. He explained that increasing interest rates have/will impact future debt decisions and rising project costs have put pressure on increasing the debt tax levy. He noted that the debt levy has not kept up with inflation. He also explained that special assessment rates need to be reviewed and the City still has future debt needs for heavy equipment and fire trucks. Mr. Jaunich also reviewed major projects potentially scheduled for 2024. These include: HATS storage building/fuel site; splash pad/stadium at VMF/locker room at Civic Arena (will need direction from the Council on these projects and more); various streets; other equipment/vehicle replacements; biosolid solutions at wastewater plant; other water and wastewater and other facility improvements. Mr. Jaunich then provided an update on Facility Planning. Mr. Jaunich explained the process used by the Facility Committee for projects. This includes using a Facility Inventory and Facility Condition Index (FCI) with department heads and/or the facility manager. Inventory is compiled by using the FCI, possible projects are ranked based on the FCI and overall need, obtain bids for projects, determine how many projects can be completed based on funding, award bids and complete the work. Mr. Jaunich explained that the Facility Committee is composed of nine staff members. Mr. Jaunich also explained the project prioritization criteria used which include public health, safety and welfare; facility preservation; facility condition index; facility utilization; and energy conservation. Facility assessment criteria includes envelope, roof, HVAC, lot/structure, electrical, interior, efficiency and mechanical. Mr. Jaunich also spoke more about the Facility Condition Index and the scoring used. He also reviewed the facility plan budget, the facility funding plan, the facilities replacement plan, the playground funding plan and the playground replacement plan. Mr. Jaunich then provided an update on the Fleet Committee. Mr. Jaunich explained that the objective of the fleet policy is to reduce ongoing expenses and replacement costs by addressing acquisition, use, maintenance and disposal of vehicles and equipment. The Fleet Committee is comprised of eight staff members and meet at least twice a year to review and recommend replacements and to review current year purchases and dispositions. The Committee also meets as needed to address immediate needs/opportunities. Mr. Jaunich spoke about acquisition procedures, disposition, utilization, maintenance, reporting and policy review. Mr. Jaunich noted that the Committee uses a Vehicle Condition Index (VCI) which is a point system measurement used to assess the condition of each vehicle or piece of equipment. Annual replacements ideally shall consider the worst VCI scored, however the VCI alone does not automatically trigger a replacement. Departments must demonstrate the operational need for a replacement. He also noted that since the VCI is a measure of current condition, the fleet committee uses service life, VCI and other factors when prioritizing replacements for years 2-5 of the 5-year CIP. Mr. Jaunich reviewed the VCI factors used which include service age, miles or hours, utilization, reliability, maintenance and repair costs, condition and safety concerns. Mr. Jaunich explained the fleet inventory and what the general fund accounts for and what the enterprise funds account for. Mr. Jaunich spoke about the average annual replacement cost and funding of light fleet and heavy fleet replacements. Mr. Jaunich noted that the committee's focus for 2023 was to review availability through state contracts and local dealers due to supply issues; review inflationary impact on replacement costs and the current funding shortfall for city fleet; analyze and discuss hybrid and electric vehicles in the current economy; and discuss options for the aging fire ladder truck (22 years old). Mr. Jaunich then reviewed the various current City fund balances. Mr. Jaunich noted that the target cash balance for each fund is based on 50% of the 2023 budgeted operating expenses plus the 2023 debt service payments. It is a measure of liquidity and the ability of the enterprise fund to pay for its short-term obligations. Future capital needs and debt service are not taken into consideration when looking at the target cash balance. Mr. Jaunich also reviewed special projects fund balances which include the Community Improvement Fund, Capital Projects Fund and the Public Sites Fund. Mr. Jaunich also reviewed a list of staff concerns or items in need of being addressed/watched These include: levy expectations and meeting costs of employee wages/benefits; growth of salaries/benefits is the City's biggest cost driver; economy of the City projections; funding for splash pad/grandstand/hockey rink locker room; construction/replacements costs increasing; engineering fees and impact on debt levy; examination of all revenues and expenses; moving pay adjustments to January I't; selling of City assets; Event/Senior Center operations; interest rates/inflation; funding for facilities; funding for heavy equipment and fleet; wage allocations; special assessment rates; sales tax extension; and legislative impacts. Mr. Jaunich then reviewed legislative impacts for the 2024 budget and beyond. Changes in the last legislative session include local government aid being increased by about $400,000; one-time State Public Safety Aid in the amount of $644,000; impact of paid Family/Medical Leave; bonding bill was approved (includes $3.7 million for Civil Air Patrol project); adding Juneteenth Holiday in 2023; future of City sales tax requests; PFAS and other environmental regulations; staffing ratios; adult -use cannabis; election funding; additional funding for housing programs, workforce housing and infrastructure related to housing; and gas tax increase/new delivery tax. Mr. Jaunich asked the Council's thoughts/ideas on the 2024 budget: 1. tax levy goal? — 0%, moderate increase, or significant increase; 5-year budget plan called for an annual general levy increase of 6-7%; "very early look" calls for something around 6.4% - anything greater than 4% would likely raise the tax rate; 2. Any services Council would like to see provided and/or increased/decreased in 2024? — Park & Rec, streets, equipment, etc.; 3. Is there a specific project/item the Council would like to see budgeted for and/or done in 2024? — park/facility improvements, housing, infrastructure, "Think Strategic Plans", etc., 4. Any fee/rate/transfer changes to look at in 2024? — utilities, licenses, rentals, programs, park dedication, etc. Council Member Czmowski expressed that it will be important to see how the legislative changes made within the last couple of days will affect the city financially. Discussion was held regarding staff seeking hard costs for the grandstand project at VMF. Discussion was held on funding a splash pad project. Discussion was held on the sale of the current police station and the best process to use. 3. Adjournment Motion by Czmowski, second by May, to adjourn the workshop at 5:26 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MAY 23, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta, Tim Burley, Pat May and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by May, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Proclamation — National Poppy Day (b) Resolution No. 15603 — Resolution Accepting $500.00 from Hutchinson Health Foundation for Shady Ridge Park Project Motion by Czmowski, second by May, to approve Resolution No. 15603. Motion carried una PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a ublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor —state your name and add ess for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of May 9, 2023 Motion by May, second by Burley, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA CITY COUNCIL MINUTES — May 23, 2023 (a) Consideration for Approval of Granting Permission to Crow River Winery to Dispense Liquor at Upcoming Events: Minnesota Pottery Festival — West River Park; Garlic Festival — McLeod County Fairgrounds; Arts & Crafts Fair — Library Square (b) Consideration for Approval of Resolution No. 15604 — Amending Resolution No. 15452 Establishing Income Guidelines and Asset Limitations for Senior Citizens 65 Years or Older, Disabled Citizens, Active Duty Military Reserves or National Guard Deferred Assessments and Senior Citizens Reduced Refuse Rate (c) Consideration for Approval of Stormwater, Wastewater and Community Resiliency Grant Agreement (d) Consideration for Approval of Issuing Temporary Liquor License to Glencoe Fire Department Relief Association on June 16 & 17, 2023, for National Power Pull at McLeod County Fairgrounds (e) Consideration for Approval of Issuing Temporary Liquor License to Bobbing Bobber Brewing Company on July 8, 2023 (f) Consideration for Approval of Issuing Temporary Liquor License to River Song Music Festival on July 14 & 15, 2023, at Masonic West River Park (g) Claims, Appropriations and Contract Payments Motion by Czmowski, second by May, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS RE UESTS AND PETITIONS (Th e purpose o this portion oj the agenda is to provide the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 8. UPDATE FROM RIVERSONG MUSIC FESTIVAL COMMITTEE Jan Johnson and Ryan Williams of the River Song Music Festival Committee presented before the Council. Johnson and Williams provided an update to the Council on the festival events which is being held July 14 & 15, 2023, at Masonic West River Park. They also provided a copy of the line up for the performance acts. 9. PRESENTATION OF CITY OF HUTCHINSON 2022 YEAR END REPORT Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the City's year end report is a culmination of all department reports into one document. The report will be posted on the City's web site. One thing staff will be looking at for next year is a publishing software so the document appears cleaner. Mr. Jaunich asked for Council feedback for information to provide in future reports. UNFINISHED BUSINESS 2 CITY COUNCIL MINUTES — May 23, 2023 NEW BUSINESS 10. APPROVE/DENY FIRST READING OF ORDINANCE NO. 23-839 — AN ORDINANCE AMENDING CHAPTER 31.29 — PUBLIC ARTS COMMISSION Mr. Jaunich explained that some of the changes included in this ordinance correlate with changes made to the City's zoning code last Fall in regard to signage and murals essentially eliminating the requirement for a conditional use permit for murals as long as they are not commercial speech. These changes were in part due to recent Supreme Court rulings related to freedom of speech. The proposed ordinance updates the portion of the City Code that deals with the Public Arts Commission. Language is being suggested to be eliminated that deals with art on private property and a couple of other minor updates that better defines the role of the Public Arts Commission. Motion by May, second by Sebesta, to approve first reading of Ordinance No. 23-839. Motion carried unanimously. 11. APPROVE/DENY WATER AND WASTEWATER SERVICE REPAIRS POLICY Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained that beginning this year, the City implemented a new water and wastewater service repairs policy. Public Works staff is requesting adoption of some minor changes to the policy to address issues that have arisen in the first quarter of the year. Mr. Stifter noted that more minor changes to the policy will most likely be proposed near the end of the year. Motion by May, second by Burley, to approve water and wastewater service repairs policy. Motion carried unanimously. 12. APPROVE/DENY CUSTOM QUESTIONS FOR THE 2023 NATIONAL CITIZEN SURVEY Matt Jaunich asked of the Council if they had any custom questions they would like included on the 2023 National Citizen Survey. Staff had suggested some questions related to the mosquito spraying service and leaf vacuuming service. Council Member Czmowski suggested not including a question related to mosquito spraying and/or leaf vacuuming as those always receives positive feedback and the Council feels confident that is something highly regarded by the community. Council Member Burley suggested adding a question related to renewing the City sales tax in 2026. Other council members noted that would be a good idea however suggested adding language to a specific project. Mr. Jaunich noted that the 2019 survey had a question included on it related to the half cent sales tax and the same question could be included on the 2023 survey. Mr. Jaunich will present some sales tax questions for the Council to consider. Motion by Czmowski, second by May, to table this item to the next Council meeting. Motion carried unanimously. 13. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JULY 11, 2023, AT 4:30 P.M. TO REVIEW 2022 AUDIT REPORT Motion by Czmowski, Burley, to set Council workshop for July 11, 2023, at 4:30 p.m. to review 2022 audit report. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) CITY COUNCIL MINUTES — May 23, 2023 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Housing & Redevelopment Authority Board Minutes from March 21 and April 18, 2023 (b) Public Arts Commission Minutes from April 12, 2023 (c) City of Hutchinson Financial Report and Investment Report for April 2023 MISCELLANEOUS 15. STAFF UPDATES Mike Stifter — Mr. Stifter provided proj ect updates on Roberts Road and the bridge repairs. The South Grade Road bridge and 2nd Avenue bridge projects should be complete this week. Matt Jaunich — Mr. Jaunich noted that mosquito spraying starts tomorrow. Aquatic center is opening June 9, 2023. City offices will be closed May 29, 2023, in honor of Memorial Day. He also reminded the Council of the workshop scheduled for June 27, 2023, at 4:00 p.m. to review the growth planning study. He also reminded the Council that Juneteenth will be honored this year on June 19, 2023. 16. COUNCIL/MAYOR UPDATE Mayor Forcier — Mayor Forcier gave several reminders: He noted that dogs that are spayed/neutered/microchipped can have their fee waived for an animal license; He asked that dog walkers/owners to please pick up after their dogs; He asked that those that participate in the recycle program to sort appropriately; And he asked that everyone take care of the City's playgrounds and not to vandalize them. ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 6:10 p.m. Motion carried unanimously. F1 V HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Agenda Item: Massage License - Emily Troska - Nature's Touch Massage Department: Administration LICENSE SECTION Meeting Date: 6/13/2023 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Emily Troska of Nature's Touch Massage has submitted a massage license application into administration for review and processing. The application is for Ms. Troska to provide massage services at her business located at 903 Hwy 15 South. A background check was completed of Ms. Troska and the police department does not object to the issuing of the license. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing massage license to Emily Troska of Nature's Touch Massage to provide massage services at 903 Hwy 15 South Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson Application for Massage Service License (Under Ordinance No.119) License Fee: Operating Year: o?OQ3 Business Information NML%.re`sYYIQssc��, Business Name y� Phone Number q03 Nwui 15S ULUL �Mo kVIC-0-N f 1 IS5 5`Jo �Busi ess Address City State Zip Zoning District *verify the proposed use is allowed in this zoning district Co rate information (if a hcable) Corporate Name Phone Number Corporate Address City State _ Zip Owner(s)/Corporate Officer(s) (list names and addresses of all persons have a beneficial interest in the business/co oration) Name: �A`v1t vc�S a Address City State Zip Name: Address City State Zip *If necessary, list additional owners)/corporate officer(s) on a separate sheet ofpaper Lessee if applicable) Name: Address City State Zip Operators (list all individuals involved in 'vin massa a services. Name: —57,i('Ic4 TroskA 3A75- AfOdVif PU htnsc l 1"fif S53�Zs Address City State Zip Name: Address City State Zip *If necessary, list additional operators on a separate sheet of paper City of Hutchinson Application for Massage Service Page 2 of S � Describe Nature of Massage Business and Massage Services Offered �1t�{va.e S Tp4�c.M r%lAsSa-i�_ �S 0. 5012 t�1t��r��t�YSh.�t� (��eri r�� +uya.yL.-h L ar y ela xa.h or, C saS )us Cel+Ae d Inn i Ala vt - Insurance Coverage Information (attach public liability insurance policy or certificate of insurance its required in Section 119 07 of Hutchinson Ciii Code) _ pl u-mbi ti d4+ ke- QL&k-L� )�.','s urance Company m JSu ra n c� jCar v y r r txo V% v, e h a DY. 5ute z 5U Address Phone Number Agents Name Waslnrr4tw fig^ _ City State Zip Fax Number Have you or any operators been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? 11 YES ❑ NO If yes, state nature of offense and punishment or penalty therefore: Manager Information (Section 119.06 of Hutchinson City Code requires that the manager of the establishment be "a natural person who is a resident of the Cit ". Please com fete the fbllowi& confrmin com fiance with this ordinance) WASW '�d 0 - J4l.o9- 2)1 Manager Name Phone Number -49nrno , 3f N 4U141tht/1S6h InN 5-53z Manager Address City State Zip Checklist all items must be checked ` es" in order for the a Iication to be ocessed) The following items need to be completed and/or attached in order for the application to be processed: Copy of insurance that meets or exceeds limits established in the ordinance: &1yes ❑ no Application fee paid in full (check or money order): 51 yes ❑ no Application completed in full and signed: ides ❑ no_ City of Hutchinson Application for Massage Service Page 3 of S I hereby certify that I have completely filled out the entire above application, together and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of Chapter 119 of the Hutchinson City Code pertaining to Massage Services is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1000.00 or by imprisonment ford, - od not exceeding 90 days or both, plus, in either case, the costs of prosecution. SikWature of Applicant IY1l�c' ! r6skA f P ' t Name 'a3 Date Cirri Title NOTE. No application will be forwarded to the City Council unless received one week prior to the regular Council meeting, filled out in completion, and fee payment is attached Internal Use Only Zoning/ �' Building: rlapproved Fire approved Police L(approved ❑denied City Council ❑ approved x:Lieenses/Apphcations/Massage.doo Notes: ❑ denied Notes: 4, ❑ denied Notes:%r ❑ denied Notes: c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Short -Term Gambling License - American Cancer Society Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 6/13/2023 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The American Cancer Society has submitted a short-term gambling license application into administration for review and processing. The application is for a raffle drawing the organization is holding on August 14, 2023, at the Muddy Cow. This raffle drawing is in conjunction with the McLeod County Relay for Life event being held on August 4, 2023. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to American Cancer Society on August 14, 2023, at Muddy Cow. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A 111 Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151 Fax: (320)234- 240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered i_d Short Term Date(s) 8/14/2023 — 8/14/2023 Fee: $30.00 MonthIDut�/Year — Mo►ttitIDrr�/Year Organization Information American Cancer Society, Inc. _ (515) 771-4099 Name Phone Number 3380 Chastain Meadows Pkwy NW, Ste 200 Kennesaw GA 30144 Address where regular meeting are held City State Zip Federal or State ID: 13-1788491 Day and time of meetings? QuarterlyfrBD annually Is this organization organized under the laws of the State of Minnesota? ❑ yes Ctd no How long has the organization been in existence? 5/15/1922 How may members in the organization? 2,954 To improve the lives of people with cancer and their families through advocacy, What is the purpose of the organization? support to ensure everyone has an opportunity to prevent, detect, treat, and su In whose custody will organization records be kept? Richard Jeddeloh (507) 420-4899 Name Phone Number 35 North Hill Court Mankato MN 56001 Address Ci:. State Zip Duly Authorized Officer of the Organization Information Karen E. Knudsen (Karen E. Costello) _ True Name 1220 Andover Road W�, nnewood_ Residence Address City (215) 985-5302 Phone Number PA 19096 State Zip Date of Birth: 3 / 2 / 1970 Place of Birth: Baltimore MD Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes 0 no If yes, explain: rch and patient cancer. City ofHtachinson Application for Gambling Devices License Page 2 of3 Cied under Minnesota Statute Richard Jeddeloh True Name 35 North Hill Court Mankato Residence Address City Date of Birth: 10 / 15 / 1958 _ Place of Birth: Month/ Vlyear Have you ever been convicted of any crime other than a traffic offense? If vec exnlain: How long have you been a member of the organization? 5/12/2011 (507) 420-4899 Phone Number MN 56001 State zip Waseca \AAI City ❑ yes 12 no Game Information_ Location #1 Muddy Cow Bar & Grill (320) 455-8034 Name of location where game will be played Phone Number 35 3rd Avenue SE Hutchinson MN 55350 Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: 8/14/23 _ through 8/14/23 Hours of the day gambling devices will be used: From AM AM 4:00 PM pM To 6:00 PM pm 2,000 (Raffle drawing will be on 8/14/23 at 6:00 PM) Maximum number of player. — (paper raffle tickets only, no electronic devices) Will prizes be paid in money or merchandise? Q money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? 0 yes ❑ no If yes, will a charge be made for such refreshments? O ! es ❑ no Game Information - Location #2 N/A Name of location where game will be played Address of location where game will be played Date(s) and/or day(s) gambling devices will be used: Phone Number City State through AM Hours of the day gambling devices will be used: From pM To Maximum number of player. Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? If ves, will a charge be made for such refreshments? ❑ 'es ❑ no ❑ yes ❑ no zip AM CiryofhW"i-- Appli-tine for G'a-bling Deviser t.(Q — Page 3 of 3 Officers of the Organisation (ifnec&%aary, list additional names on separate sheet) Karen E. Knudsen Chief Executive Officer Name Y"ttle 1220 Andover Road Wynnewood PA 19096 Residence Address City State Zip Kael E. Reicin Chief Finance & Strategy Officer Name 7711ee 38 Manor Drive Basking Ridge NJ 07920 Residence Address City State Zip Timothy B. Phillips Chief Legal & Risk Officer Name Title 2078 Wyeth Walk Marietta GA 30062 Residence Address City State Zip I Officers or Other Persons Paid for Services Information (ifnrcetvw:i; list additional names on separare sheet) J �1; rile Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address City State Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager 12yes ❑ no _ tic111— Authorized Officer ®yes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted Also, I have received from the City of Hutchinson a copy of the City Ordinance No. I 1 .20 relating to gamblin I will�familiiarize myself with the contents thereof. A04/28/2023 Signature of authorized officer of organization Date `?-Z/ - Z:�2 r re qYgambling manatrr of organization Date Internal Use Only City Council ❑ approved 0 denied Notes: c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution to sell found bicycles. Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 6/13/2023 Application Complete N/A Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Requesting approval of resolution to sell found property and bicycles at auction. See attached list of bicycles and property. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION TO SELL AT AUCTION Unclaimed Property - Bicycles Resolution No. 15605 WHEREAS, the Hutchinson Police Department has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of unclaimed property. AND WHEREAS, the unclaimed property, at the time of auction, will have been in the possession of the police services for more than thirty (30) days. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." Items to be sold through Jeff Martin Auctioneers, Inc. Adopted by the City Council this 13th day of June, 2023 Mayor City Administrator Attachment A Case # Description 22008318 Set of Collapsible Emergency Road Triangles 21003970 Girl's Air Jordan Tennis Shoes Toddler size 21004544 Gold Bridal Ring Set with Diamonds 22007169 Rachel Ray Cooler Black/Gray 22009185 Hatchet 19011587 Craftsman/Metal Tool Box w/misc. tools 21009627 Tree trimmer/choppingtrimmer/chopping tool 22013054 Rid id Vacuum 22014129 Hand Ice Auger 23000767 Multi -Size Ball Hitch 23001187 Large Iron Tow Hook 20013096 Raleigh G-40 Bicycle 22010186 Silver Kid's Freestyle Hollywood Bicycle 220101841 Schwinn Sun Tour Bicycle 21013749 Men's Black 20" Schwinn SX2000 22010161 24" Purple Women's Huffy Rockcreek Bicycle 22010161 24" White/Teal Women's Diamondback Jess 24 22010275 26" Green Women's Roadmaster Granite Peak 22010630 Women's Pink Mongoose Bicycle 22010557 Mongoose Machine Bicycle 22010904 Men's 26" Black/Blue Roadmaster Granite Peak 22010999 BMX Black/Pink Thruster Freestyle 22011758 Men's Bicycle Spray Painted Black Unknown Brand 22011563 Women's Black 26" Trek Navigator 22011563 1 Men's 26" Black Trek Navigator 16014176 Silver Dawes Eclipse 3.0 Bicycle 22012640 Men's 26" Red Hyper Spin Fit 700C Bicycle 22012640 Women's 26" Silver/Green Schwinn Sierra 22013136 Kent 18" Men's B1ack.Red Freestyle Abyss 22013283 Girl's Huffy Pink/Purple Looney Tunes Bicycle 22014135 Girl's Blue/White Disney Frozen Bicycle 23000555 24" Silver Men's Bicycle Unknown Brand 23003761 Men's Black/Green Schwinn Bicycle 23003763 26" Men's Black Pacific Bicycle HUTCHINSON CITY COUNCIL Request for Board Action Consideration for Approval to Purchase Bag Film; PO Requisition #'s 020368 & Agenda Item: 020369 Department: Creekside - Compost Fund LICENSE SECTION Meeting Date: 6/13/2023 Application Complete N/A Contact: Becky Kobow Agenda Item Type: Presenter: Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Polyethylene (poly) bag film for the Premier Tech automated bagging line that CreekSide Soils employs is ordered on an annual basis. CreekSide TM, WonderBlendTm and SplendorGroTm brand of bags are ordered on a one year sales volume basis annually. The quantities to be ordered this year for the 2024 season are formulated on 2023 YTD sales plus approx. 20%, minus current inventory, to ensure inventory supplies are ample enough to take on any new business that may present itself in 2024. CreekSideTm brand quotes received - Direct Plastics, A Novolex Company - $69,479.10 TNT Plastics - $79,016.00 Inteplast Group/Niaflex - $106,875.40 SplendorGroTm brand quotes received - TNT Plastics - $88,788.00 Direct Plastics, A Novolex Company - $89,913.60 Inteplast Group/Niaflex - $ 127,797.60 WonderBlendTm brand quotes received - Direct Plastics, A Novolex Company - $32,187.10 Inteplast Group/Niaflex - $45,710.50 TNT Plastics - No Quote Staff solicited quotes from the 3 above listed vendors for each brand of film separately. This allows us to select the lowest prices quoted for each brand versus utilizing a complete package/lump sum method. Depending upon the brand, prices are anywhere from 11 % to 17% lower per unit than last year's pricing. BOARD ACTION REQUESTED: Approve Requisition #020368 to Direct Plastics for $101,666.20 for CreeksideTM & WonderBlendTm bag film, and Requisition #020369 to TNT Plastics for $88,788.00 for SplendorGroTm bag film. Fiscal Impact: Funding Source: Compost Fund FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A 06/01/2023 Purchase Requisition 09:25 AM Purchase Requisition No 020368 Requested Date Required Date Requested By 06/01/2023 bkobow Preferred Vendor 124847 DIRECT PLASTICS Address 20 STEWART COURT Department 4942 ORANGEVILLE, ON L9W 3Z9 Req. Description CREEKSIDE & WONDERBLEND BAG FILM Qty. Description GL Number 1 Unit Price Amount 80 CREEKSIDE 40LB TOPSOIL 651-0000-14399 214.47 17,157.60 45 CREEKSIDE 40LB COMP W/MANURI 651-0000-14399 214.47 9,651.15 30 CREEKSIDE 40LB POTTING SOIL 651-0000-14399 214.47 6,434.10 30 CREEKSIDE 40LB COMPOST 651-0000-14399 214.47 6,434.10 40 CREEKSIDE 2CUFT BROWN MULCH 651-0000-14399 283.83 11,353.20 15 CREEKSIDE 2CUFT RED MULCH 651-0000-14399 283.83 4,257.45 20 CREEKSIDE 2CUFT GOLD MULCH 651-0000-14399 283.83 5,676.60 30 CREEKSIDE 2CUFT NATURAL MUL( 651-0000-14399 283.83 8,514.90 60 WONDERBLEND 1CUFT MANURE 651-0000-14399 292.61 17,556.60 20 WONDERBLEND 1CUFT GARDEN SO- 651-0000-14399 292.61 5,852.20 30 WONDERBLEND 1CUFT SUPREME Gr 651-0000-14399 292.61 8,778.30 Total: 101,666.20 06/01/2023 Purchase Requisition 09:26 AM Purchase Requisition No 020369 Requested Date Required Date Requested By 06/01/2023 bkobow Preferred Vendor 134644 TNT PLASTICS INC Department 4942 Address 701 INDUSTRIAL DRIVE PERRYVILLE, MO 63775 Req. Description SPLENDORGRO BAG FILM Qty. Description GL Number 1 Unit Price Amount 350 SPLENDORGRO .75CUFT TOPSOIL 651-0000-14399 158.55 55,492.50 60 SPLENDORGRO .75CUFT COMP/MAI 651-0000-14399 158.55 9,513.00 150 SPLENDORGRO .75CUFT POTTING 651-0000-14399 158.55 23,782.50 Total: 88,788.00 CreekSide Brand Products Poly Bag Film Quote Summary 2024 season Supplier Direct Plastics TNT Plastics Inteplast Group/NiaFlex Product ID Quantity $ per Mlimp Total Cost $ per M/imp Total Cost $ per Wimp Total Cost 40#Topsoil 80,000 $214.47 $17,157.60 $237.58 $19,00640 $314.66 $25,172.8 40N Compost with Manure 45,000 $214.47 $9,651.15 $237.58 $10,691.10 $314.66 $14,159.70 40A Potting 30,000 $214.47 $6,434.10 $237.58 $7,127.40 $314.66 $9,439.80 40#Compost 30,000 $214.47 $6,434.10 $237.58 $7,127.40 $314.66 $9,439.80 2 cuft Brown Mulch 40,000 $283.83 $11,353.20 $333.94 $13,357.60 $463.46 $18,538.40 2 cuft Red Mulch 15,000 $283.83 $4,257.45 $333.94 $5,009.10 $463.46 $6,951.90 2 cuft Gold Mulch 20,000 $283.83 $5,676.60 $333.94 $6,678.80 $463.46 $9,269.20 2 cuft Natural Mulch 30,000 $283.83 $8,514.90 $333.94 $10,018.20 $463.46 $13,903.80 Total CS Bag Film Cost 290,000 $69,479.10 $79,016.00 $106 875.40 Jplenciort3ro, tirana NrociucTs Poly tSag Yllm ltuoie Jummary LUL4 season TNT Plastics Direct Plastics Inte last Grou /NiaFle Product ID Quantity $ per Mlimp Total Cost $ per M/imp Total Cost $ per Mlimp Total Cost .75 cuft Topsoil .75 cuft Compost w/Manure .75 cuft Potting Soil 350,000 60,000 150,000 $158.55 $158.55 $158.55 $55,492.50 $9,513.00 $23,782.50 $160.56 $56,196.0 $160.56 $9,633.60 $160.56 $24,084.00 $228.21 $228.21 $228.21 $79,873.50 $13,692.60 $34,231.50 Total SG Bag Film Cost 560,000 $88,788.00 $89,913.60 $127,797.60 WonderBlend Brand Products Polv Bag Film Quote Summary 2024 season Direct Plastics Inte last Grou /NiaFlex TNT Plastics Product ID Quantity $ per Mlimp Total Cost $ per Wimp Total Cost $ per Mlimp Total Cost 100%Manure Garden Soil Supreme Gardener's 60,000 20,000 30,000 $292.61 $292.61 $292.61 $17,556.6 $5,852.20 $8,778.30 $415.55 $415.55 $415.55 $24,933.0 $8,311.00 $12,466.50 No quote No quote No quote $0.00 $0.00 $0.00 Total WB Bag Film Cost 110,000 $32,187.10 $45,710.50 $0.00 `No WonderBlend Quote' QUOTE FORM VENDORNAME: Direct Plastics, A Novolex Company VENDQRADDRESS:2Q Stewart Court, Orangeville, On. SALES REPRESENTATIVE: Glenn Weberpal CONTACT PHONE NUMBER: 715-216-2936 FAX NUMBER: EMAIL ADDRESS: 1 � U) J �" (� �` �\ 0\5 o \i , C � Product Type uanti Quote 2.75 mil CreekSide j 4olb Creekside Topsoil 8o,000 imps $ 214.47/M IMPS 'A 4olb Creekside Compost w/manure 45,000 imps $ 214.47/M IMPS 4olb CreekSide Potting Soil 30,000 imps $ 214.47/M IMPS �l 4olb CreekSide Compost 30,000 imps _ $ 214.47/M IMPS ------------ 283.83/M IMPS ► a 2 cuft CreekSide Brown Mulch 40,000 imps $ 2 cuft CreekSide Red Mulch 15,000 imps $ 283.83/M IMPS 2 cuft CreekSide Gold Mulch 20,000 imps $ 283.83/M IMPS 2 cuft CreekSide Natural Mulch 283.83/M IMPS 30,00o imps $ Page 4 of 5 QUOTE FORM VENDORNAME: Direct Plastics, A Novolex Company VENDORADDRESS:20 Stewart Court, Orangeville, On SALES REPRESENTATIVE: Glenn Weberpal CONTACT PHONE NUMBER. 715-216-2936 FAX NUMBER: EMAILADDRESS:glen n.weberpal@novolex.com ProductType Quant SplendorGro 75 cuft SplendorGro Topsoil 350,000 imps .75 cuft SplendorGro Compost with Manure 6o,000 imps 75 cuft SplendorGro Potting Soil 150,000 imps Page 4 of 5 Quote 2.75 mil 8160.56 8160.56 8160.56 QUOTE FORM VENDORNAME: Direct Plastics, A Novolex Company VENDORADDRESS:20 Stewart Court, Orangeville, On SALES REPRESENTATIVE: Glenn Weberpal CONTACT PHONE NUMBER: 715-216-2936 FAX NUMBER: EMAILADDRESS: Glenn.weberpal@novolex.com Product Type WonderBlend 1 cu.ft WonderBlend t00% Composted Cow Manure i cu.ft WonderBlend Garden Soil 1 cuft WonderBlend Supreme Gardener's Mix uanti 60,000 imps 20,000 imps 30,000 imps ic) , 1 5-(-) M', �9 Quote 2.75 mil $292.61/M IMPS $292.61/M IMPS $292.61/M IMPS Page 3 of 4 QUOTATION TNT Plastics 701 Industrial Drive Perryville, MO 63775 UNITED STATES P i, a i c s (800)-844-7584 S CREE00 0 Creekside Soils L 111 Hassan Street SE D Hutchinson, MN 55350 T O Estimates are good for 30 days. Delivered pricing to 55350 10% over/underrun 3-4 week leadtime from receipt of PO and artwork approval Plus Plates PAGE 1 ESTIMATE DATE 5/24/2023 EXPIRATION DATE 6/23/2023 ESTIMATE ID 00003947 S Creekside Soils H 111 Hassan Street SE P Hutchinson, MN 55350 T O SLS1 SLS2 PO DATE CUSTOMER PO # SHIP VIA 140 ITEM ID UNITS QUANTITY UNIT PRICE EXTENSION QUOTE-PR-33.5X22 CS 002 33.5 cfold 22.125rpt 2.75mil clr 6c Creekside Mulch 2cf MIMP 105.000 333.94 35,063.70 QUOTE-PR-28.5X18.50 CS 002 28.5 cfold 18.50 rpt 2.75mil wht 7c Creekside 40Ib MIMP 185.000 237.58 43,952.30 Thank you for giving us the opportunity to quote. We appreciate your business. By: Terry T QUOTATION TNT Plastics 701 Industrial Drive Perryville, MO 63775 UNITED STATES P i c s (800)-844-7584 S CREE00 0 Creekside Soils L 111 Hassan Street SE D Hutchinson, MN 55350 T O Estimates are good for 30 days Delivered pricing to 55350 2 truckloads 10% over/underrun 4-5 week leadtime from receipt of PO Use Current Plates PAGE 1 ESTIMATE DATE 5/22/2023 EXPIRATION DATE 6/21/2023 ESTIMATE ID 00003929 S Creekside Soils H 111 Hassan Street SE P Hutchinson, MN 55350 T O SLS1 SLS2 PO DATE CUSTOMER PO # SHIP VIA 140 ITEM ID UNITS QUANTITY UNIT PRICE EXTENSION CREE00-PR-001 002 SplendorGro .75cf Combo Quote for 3 versions 27 c-fold 18.221 rpt 2.75mil wht 4c MIMP 560.000 158.55 88,788.00 Thank you for giving us the opportunity to quote. We appreciate your business. By: Terry T Page 1 of 1 INTEPLAST GROUP Engineered Films Quote # 3917.1 Customer City of Hutchinson Ship To Hutchinson, MN Price Quotation Sales ReplEdlun, Bob I Quote Deliver Datel 05/26/2023 CDI Month I May, 2023 IEF FacilitylIEF Orlando Eff. Date 04/01/2023 Item Description MinQty FreightTerms Count/Unit Unit Unit $/Unit $ 27" CF (00275) 18" REPEAT PROCESS PRINT 84 1CF SPLENDORGRO 60 Prepaid 1,000 M 90.9200 $2282092 USD 28.5'. CIF (00275) 18.5" REPEAT PROCESS PRINT 6C+OPV CREEKSIDE Soil products 30 Prepaid 1,000 M 98.6400 $314.6616 USD 29.5" CIF (00275) 18.5" REPEAT PROCESS PRINT 8C+OPV 1CF WONDERBLENDS 20 Prepaid 1,000 M 102.1000 $415.5470 USD 33.5'. CIF (00275) 22" REPEAT LINE PRINT 5C+OPV CREEKSIDE Mulch products 15 Prepaid 1,000 M 135.1200 $463.4616 USD Comments/Notes: Pricing is based on total award of 2023 bid. General: Our agreement with you is subject to change by us upon strikes, acts of God and/or nature, material shortages or other delays that are unavoidable or beyond our control. Claims involving quantity, quality, or damaged product must be made no later than 180 days after delivery. Goods will not be accepted for return without our written consent. Product specifications are based on commercially acceptable tolerances. In the event that legal means are necessary to collect an invoice, customer agrees to pay all legal fees and collection charges. Resin Price Increases: When resin prices change between time of quotation and time of order placement, we reserve the right to immediately change the prices) for all products if change is required. In the event that resin producers institute a "Force Majeure" events, we reserve the right to adjust listed prices and/or shipment dates in accordance with our ability to purchase resin. Prices are subject to change without notice. Liability; Sole Remedy: We make no representations or warranties of any kind, either express or implied, including, but not limited to, warranties of merchantability or fitness for a particular purpose. In no event will we be liable to you for any indirect, incidental, special, or consequential damages of any kind, or loss of revenue or profits, loss of business, or other financial loss even if we have been adivsed of the same. Your sole and exclusive remedy for non -conforming or defective product shall be either the refund of the purchase price for the non -conforming or defective product or replacement of the non -conforming or defective product, as determined by us; provided that, you much notify us of any such as non-conformance. Taxes: In addition to the purchase price for product, you will be invoiced and responsible for all applicable sales, use, and similar taxes on account of the sale of the product from us to you. Indemnification: You will defend, indemnify, and hold us harmless from and against any and all claims, liability, and expense (including reasonable attorneys fees): (1) for injury or death of any person and, (2) for damage or loss of property (including the environment), relating in any way to your possession, use, handling, storage, processing, disposal, resale, or retransfer of product puchased from us. Confidentiality: You agree to keep the terms and conditions of this price quote confidential. Inventory: Customer is responsible for any and all inventory produced and will be invoiced if product is not shipped within 60 days, unless otherwise agreed upon. IEF Westborough IEF Dalton IEF Garland Haremar IEF Orlando IEF Prattville 5 Otis St. Westborough, MA 01581 1403 Needham Dr. Dalton, GA 30720 2875 Market St. #100 Garland, TX 75041 200 Great Gulf Dr. Concord, Ontario L4K 5W5 7549 Brokerage Dr. Orlando, FL 32809 1107 Doster Rd. Prattville, AL 36067 5/26/2023 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve/execute Airport Maintenance and Operation Grant contract Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 6/13/2023 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Every biennium, MnDOT Aeronautics encumbers funds to reimburse airports for qualifying maintenance and operations costs up to the maximum amount identified in the contract. The amounts for 2024 & 2025 identified in the agreement is $27,455 per year. The amounts for 2022 & 2023 were of $23,046. Public Works recommends approving the attached resolution and approving/executing this contract, with Mayor Forcier and City Administrator Jaunich as signatories. Staff will be available to answer any questions. BOARD ACTION REQUESTED: Approve/deny Resolution authorizing execution of M&O grant contract. Approve/deny grant contract. Name Mayor Forcier and City Administrator Jaunich as signatories Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: -$ 27,455.00 Total City Cost: $ 0.00 Funding Source: Airport maintenance & operations Remaining Cost: -$ 27,455.00 Funding Source: N/A Rev. 1 /2016 RESOLUTION 15607 AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION AIRPORT MAINTENANCE AND OPERATION GRANT CONTRACT It is resolved by the City of Hutchinson as follows: 1. That the state of Minnesota Contract Number 1053280, "Airport Maintenance and Operation Grant Contract," at the Hutchinson Municipal Airport is accepted. 2. That the (Mayor, Chairperson, President, etc.) and (City Administrator, Auditor, Secretary, etc.) authorized to execute this Contract and any amendments on behalf of the City of Hutchinson. CERTIFICATION STATE OF MINNESOTA COUNTY OF are I certify that the above Resolution is a true and correct copy of the Resolution adopted by the City of Hutchinson (Name of the Recipient) at an authorized meeting held on the 13th day of _June as shown by the minutes of the meeting in my possession. CORPORATE SEAL /OR/ Signature: Signature: , 2023 (Mayor) (City Administrator) NOTARY PUBLIC My Commission Expires: MDEPARTMENT OF TRANSPORTATION STATE OF MINNESOTA MnDOT Contract No. 1053280 AIRPORT MAINTENANCE AND OPERATION GRANT CONTRACT State Project Number (S.P.): A4304-MO24 State Project Number (S.P.): A4304-MO25 This contract is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and City of Hutchinson acting through its City Council ("Recipient"). RECITALS Minnesota Statutes §§360.015 and 360.305 authorize State to provide financial assistance to airports for maintenance and operation activities. 2. Recipient owns, operates, or controls an airport ("Airport") in the state system, and Recipient desires financial assistance from the State for maintenance and operation activities for State Fiscal Year 2024 and State Fiscal Year 2025. Recipient represents that it is duly qualified and agrees to perform all services described in this contract to the satisfaction of the State. CONTRACT TERMS 1. Term of Contract and Survival of Terms 1.1. Effective Date: This contract will be effective on July 1, 2023, or the date State obtains all required signatures under Minnesota Statutes § 1613.98, subdivision 5, whichever is later. As required by Minnesota Statutes § 16B.98 Subd. 7, no payments will be made to Recipient until this contract is fully executed. 1.2. Expiration Date: This contract will expire on June 30, 2025. 1.3. Survival of Terms: All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this contract, including, but not limited to, the following clauses: 9. Indemnification; 10. State Audits; 11. Government Data Practices; 13. Governing Law, Jurisdiction and Venue; and 14. Data Disclosure. 2. Recipient's Duties 2.1. Recipient will operate and maintain the Airport in a safe, serviceable manner for aeronautical purposes only for the use and benefit of the public. 2.2. The Recipient will keep the runway and the area around the lights mowed at the Airport. The grass must be mowed at least 7 feet beyond the lights, and the grass must not exceed 6 inches in height on the landing area. The areas around any navigational aids will be mowed and plowed to keep the area clear for access by a vehicle. 2.3. If the Airport remains operational during the winter months, the Recipient will keep at least one runway, associated taxiway, and apron area cleared of snow and ice to the same priority as arterial roads. Snow banks must be limited in height so that aircraft wings, engines, and propellers will clear them. Landing strip markers and/or lights must remain visible. Page 1 of 6 MnDOT Contract No. 1053280 2.4. If the State contracts for the periodic paint striping of the Airport's runways and taxiways during the term of this Contract, the Recipient will cooperate with the marking operation. The Recipient must coordinate seal coat pavement maintenance projects with the State to maximize the pavement marking life. 2.5. The Recipient will allow a representative of the State's Office of Aeronautics access to any area of the Airport necessary for the purpose of periodic inspections. 2.6. The Recipient will promptly pay all utility bills, including those required for navigational aids. 3. Recipient's Assurances 3.1. In accordance with Minnesota Statutes § 360.305, subdivision 4, Recipient assures the State that Recipient will operate and maintain the Airport in a safe, serviceable manner for public aeronautical purposes only for a period of one year from the date the Recipient receives final reimbursement under this contract. 3.2. Recipient represents and warrants that Recipient has established a zoning authority for the Airport, and such authority has completed, or is in the process of and will complete, with due diligence, an airport zoning ordinance in accordance with Minnesota Statutes §§ 360.061 to 360.074. 3.3. Recipient will comply with all required grants management policies and procedures set forth through Minnesota Statutes §1613.97, Subd. 4 (a) (1). 4. Third -Party Contracting 4.1. Recipient will comply with all applicable local, state, or federal laws, regulations, policies and procedures in the procurement of goods and services funded in whole or in part under this Contract. 5. Consideration and Payment 5.1. Consideration. State will pay for all eligible telecommunication, maintenance, and operation costs incurred by Recipient under this Contract as follows: 5.1.1. Basis. Recipient will be reimbursed for 100% of telecommunication costs associated with the operation of state-owned navigational aids. Recipient will be paid for 75% of all other eligible maintenance and operation costs not reimbursed by any other source. Eligible maintenance and operations costs will be determined at the sole discretion of State's Authorized Representative. 5.1.2. Telecommunication Amount. State has currently obligated $0.00 in each State fiscal year to reimburse eligible telecommunication costs at 100%. 5.1.3. Maintenance and Operation Amount. State has currently obligated $27,445.00 in each State fiscal year to reimburse other eligible costs at 75%. 5.1.4. Total Obligation. The total obligation of State for all compensation and reimbursements to Recipient under this contract will not exceed $54,890.00 (State fiscal years 2024 and 2025). 5.2. Payment. 5.2.1. Invoices. The Recipient must submit a reimbursement request of its eligible costs to the Director of the Office of Aeronautics on a quarterly basis or as directed by State's Authorized Representative. The State's Office of Aeronautics will supply the reimbursement request forms which Recipient must submit. Reimbursement requests must be submitted according to the following schedule: • On or after October 1, and no later than November 15, for the period July 1 through September 30. • On or after January 1, and no later than February 15, for the period October 1 through December 31. • On or after April 1, and no later than May 15, for the period January 1 through March 31. • On or after July 1, and no later than August 15, for the period April 1 through June 30. The State may reject costs that the State determines are not eligible maintenance and operations expenses. 5.2.2. All Invoices Subject to Audit. All invoices are subject to audit, at State's discretion. Page 2 of 6 MnDOT Contract No. 1053280 5.2.3. State's Payment Requirements. State will promptly pay all valid obligations under this contract as required by Minnesota Statutes § 16A.124. State will make undisputed payments no later than 30 days after receiving Recipient's invoices and progress reports for services performed. If an invoice is incorrect, defective or otherwise improper, State will notify Recipient within ten days of discovering the error. After State receives the corrected invoice, State will pay Recipient within 30 days of receipt of such invoice. 5.2.4. Grant Monitoring Visit and Financial Reconciliation. If State's total obligation is greater than $50,000 in section 5.1.4, above, during the period of performance the State will make at least one monitoring visit and conduct annual financial reconciliations of Recipient's expenditures. The State's Authorized Representative will notify Recipient's Authorized Representative where and when any monitoring visit and financial reconciliation will take place, which State employees and/or contractors will participate, and which Recipient staff members should be present. Recipient will be provided notice prior to any monitoring visit or financial reconciliation. Following a monitoring visit or financial reconciliation, Recipient will take timely and appropriate action on all deficiencies identified by State. At least one monitoring visit and one financial reconciliation must be completed prior to final payment being made to Recipient. 5.2.5. Closeout. The State will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with grant funds will continue following grant closeout. 6. Conditions of Payment 6.1. All services provided by Recipient under this contract must be performed to State's satisfaction, as determined at the sole discretion of State's Authorized Representative and in accordance with all applicable federal, state and local laws, ordinances, rules and regulations, including business registration requirements of the Office of the Secretary of State. Recipient will not receive payment for work found by State to be unsatisfactory or performed in violation of federal, state or local law. In addition to the foregoing, Recipient will not receive payment for Airport's failure to pass periodic inspections by a representative of the State's Office of Aeronautics. 7. Authorized Representatives 7.1. State's Authorized Representative. State's Authorized Representative will be: Name/Title: Jenny Bahneman, Grants Specialist Coordinator Address: Office of Aeronautics, 395 John Ireland Boulevard, Mail Stop 410 Saint Paul, Minnesota 55155 E-Mail: jenny.bahneman@state.mn.us State's Authorized Representative or his /her successor, will monitor Recipient's performance and has the authority to accept or reject the services provided under this contract. If the Recipient's duties are performed in a satisfactory manner, the State's Authorized Representative will accept each reimbursement request submitted for payment. 7.2. Recipient's Authorized Representative. Recipient's Authorized Representative will be: Name/Title: John Olson, Public Works Manager Address: City of Hutchinson, I I I Hassan Street SE, Hutchinson, MN 55350 Telephone: (320) 234-4473 E-Mail: jolson@hutchinsommm.gov If Recipient's Authorized Representative changes at any time during this contract, Recipient must immediately notify State. Page 3of6 MnDOT Contract No. 1053280 8. Assignment, Amendments, Waiver and Contract Complete 8.1. Assignment. Recipient may neither assign nor transfer any rights or obligations under this contract without the prior consent of State and a fully executed Assignment Contract, executed and approved by the same parties who executed and approved this contract, or their successors in office. 8.2. Amendments. An amendment to this contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office. 8.3. Waiver. If State fails to enforce any provision of this contract that failure does not waive the provision or State's right to subsequently enforce it. 8.4. Contract Complete. This contract contains all prior negotiations and agreements between State and Recipient. No other prior understanding regarding this contract, whether written or oral, may be used to bind either party. 8.5. Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 8.6. Certification. By signing this Agreement, the Recipient certifies that it is not suspended or debarred from receiving federal or state awards. 9. Indemnification 9.1. In the performance of this contract by Recipient, or Recipient's agents or employees, and to the extent permitted by law, Recipient must indemnify, save and hold State, its agents, and employees harmless from any and all claims or causes of action, including reasonable attorney's fees incurred by State, to the extent caused by Recipient's: 1) intentional, willful or negligent acts or omissions; 2) breach of contract or warranty; or 3) breach of the applicable standard of care. The indemnification obligations of this section do not apply if the claim or cause of action is the result of State's sole negligence. This clause will not be construed to bar any legal remedies Recipient may have for State's failure to fulfill its obligation pursuant to this contract. 10. State Audits 10.1. Under Minnesota Statutes § 16B.98, Subd.8, the Recipient's books, records, documents, and accounting procedures and practices of Recipient, or other party relevant to this grant contract or transaction, are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this contract or receipt and approval of all final reports, whichever is later. Recipient will take timely and appropriate action on all deficiencies identified by an audit. 11. Government Data Practices 11.1. Recipient and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by State under this contract, and as it applies to all data created, collected, received, stored, used, maintained or disseminated by Recipient under this contract. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either Recipient or State. If Recipient receives a request to release the data referred to in this Clause, Recipient must immediately notify State and consult with State as to how Recipient should respond to the request. Recipient's response to the request must comply with applicable law. 12. Workers' Compensation 12.1. Recipient certifies that it is in compliance with Minnesota Statutes § 176.181, subdivision 2, pertaining to workers' compensation insurance coverage. Recipient's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 13. Governing Law, Jurisdiction and Venue 13.1. Minnesota law, without regard to its choice -of -law provisions, governs this contract. Venue for all legal proceedings arising out of this contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. Page 4of6 MnDOT Contract No. 1053280 14. Data Disclosure 14.1. Under Minnesota Statutes §270C.65, and other applicable law, Recipient consents to disclosure of its social security number, federal employer tax identification number and Minnesota tax identification number, already provided to State, to federal and state agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state laws which could result in action requiring Recipient to file state tax returns and pay delinquent state tax liabilities, if any, or pay other state liabilities. 15. Termination and Suspension 15.1. Termination by the State. The State may terminate this contract with or without cause, upon 30 days written notice to the Recipient. Upon termination, the Recipient will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 15.2. Termination for Cause. The State may immediately terminate this grant contract if the State finds that there has been a failure to comply with the provisions of this contract, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that Recipient has been convicted of a criminal offense relating to a state grant agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 15.3. Termination for Insufficient Funding. The State may immediately terminate this contract if It does not obtain funding from the Minnesota Legislature; or If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Recipient. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Recipient will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State will provide the Recipient notice of the lack of funding within a reasonable time of the State's receiving that notice. 15.4. Suspension. The State may immediately suspend this contract in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Recipient during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 16. Discrimination Prohibited by Minnesota Statutes §181.59 16.1. Recipient will comply with the provisions of Minnesota Statutes § 181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. 17. Limitation. 17.1. Under this contract, the State is only responsible for disbursing funds. Nothing in this contract will be construed to make the State a principal, co -principal, partner, or joint venturer with respect to the Project(s) covered herein. The State may provide technical advice and assistance as requested by the Recipient, however, the Recipient will remain responsible for providing direction to its contractors and consultants and for Page 5 of 6 MnDOT Contract No. 1053280 administering its contracts with such entities. The Recipient's consultants and contractors are not intended to be third party beneficiaries of this contract. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minnesota Statutes § 16A.15 and § I6C.05.* Signed: Date SWIFT Contract (SC) ID No. Purchase Order (PO) ID No. *PO staged and to be encumbered with future State fiscal year funds. RECIPIENT Recipient certifies that the appropriate person(s) have executed Contracts on behalf of Recipient as required by applicable articles, bylaws or resolutions. By: Title: Date: By: Title: Date: DEPARTMENT OF TRANSPORTATION Bv: (with delegated authority) Title: Date: MnDOT CONTRACT MANAGEMENT Date: Page 6 of 6 HUTCHINSON CITY COUNCIL C`ty�fl Request for Board Action 7AL Zwl,7 Agenda Item: CONSIDER RESOLUTION FOR BUSINESS DEVELOPMENT INFRASTRUCTL. Department: EDA LICENSE SECTION Meeting Date: 6/13/2023 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: NONE Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is seeking City Council authorization to apply for a $60,000 grant from the state Department of Employment & Economic Development (DEED). This would help fund a project to construct a storm water pond and related infrastructure on Lot 1140, located in the city's industrial park on 5th Avenue SE, just across from Warrior Mfg. Total project costs are estimated to be approximately, $120,000, with up to 50% coming from the State of Minnesota, if the grant is approved. A local match of 50% (about $60,000) is required. This would come from a loan from the city's Economic Development Loan Fund and be repaid with interest via tax increment from another project. The resolution authorizes city staff to submit the grant application and commits the city to provide the required 50% local match. If you have any questions or need additional information, please give me a call any time at 234-4223. BOARD ACTION REQUESTED: Approval of resolution Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15608 BUSINESS DEVELOPMENT INFRASTRUCTURE APPLICATION BE IT RESOLVED that the City of Hutchinson act as the legal sponsor for the project contained in the Business Development Infrastructure Application to be submitted on or about June 23, 2023 and that the City Administrator and Economic Development Director are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of the City of Hutchinson. BE IT FURTHER RESOLVED that the City of Hutchinson has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure matching funds, adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any Federal, State, or local laws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Hutchinson may enter into an agreement with the State of Minnesota for the above -referenced project, and that it will comply with all applicable laws and regulations as stated in all contract agreements. BE IT FURTHER RESOLVED that the non-BDPI source(s) of funds identified in the sources and uses outline in the application in the total amount of $60,000 are committed and adequate to fully fund the project identified in the application. BE IT FURTHER RESOLVED that the sources of the Applicant's matching funds shall be the Economic Development Loan fund which has adequate funding to cover the commitment. BE IT FURTHER RESOLVED that per MN statute 1161431 Subd 7, the City of Hutchinson understands the grant may be cancelled if the project identified in the Application is not proceeding within 18 months of the execution of a grant agreement, or if not complete after five years of any grant award. BE IT FURTHER RESOLVED that the City of Hutchinson acknowledges that allowing an ineligible business to locate in the area directly served by the funded infrastructure may trigger a default of the grant and cause repayment by the City of Hutchinson. BE IT FURTHER RESOLVED that the City of Hutchinson certifies that it will comply with all applicable laws, regulations, and rules of the Business Development Infrastructure Application. NOW, THEREFORE BE IT RESOLVED that the City Administrator and the Economic Development Director, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project on behalf of the City of Hutchinson. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Hutchinson on June 13, 2023. SIGNED: Gary Forcier, Mayor Date ATTEST: Matt Jaunich, City Administrator Date HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Engineering Services Agreement with SEH Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 6/13/2023 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Justin Black from SEH was appointed City Engineer September 2022. A City Engineer designation is needed for the administration of the State Aid program. The current agreement is set to expire June 30, 2023. Staff are requesting an extension of 6 months to run July 1, 2023 - December 31, 2023. BOARD ACTION REQUESTED: Approval of Agreement with SEH Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A A. SEH Building a Better World for All of Us® May 16, 2023 Mike Stifter Public Works Director City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Dear Mike: RE: City of Hutchinson City Engineering Services SEH No. HUTCH 169350 10.00 We wanted to follow up on our recent discussion regarding continuing our role as interim city engineer. The partnership we have developed with the City has been a great experience. We have successfully delivered several projects working together as a team, and we would look forward to continuing in our role as interim city engineer. Based on our discussions, we will continue to serve in an interim capacity through the summer of 2023. We are willing to extend our agreement in six month intervals, understanding that the ending date will depend on when the permanent position is filled. Below is a look back at how we have approached our role as city engineer in regards to both the agreements and fee structure. We've also provided an outline for moving forward into the future. 2022 Interim City Engineer Starting on September 1 of 2022, Justin Black has been in the role of interim city engineer. The original agreement terms included providing services as interim city engineer from September 1 to December 31, 2022. The terms of the agreement were extended to June 30, 2023. The agreement was hourly with a not to exceed cost of $75,000. Under this agreement a total of $48,338 has been invoiced through April 30, 2023. Approximately $22,000 of this invoiced amount is directly related to the design, hydraulic modeling, and plan preparation of the Uptown Commons stormwater pond, trail/sidewalk, and shoreland reinforcement project. These plans were prepared by SEH staff under direction of SEH's Rachel Pichelmann, PE. The balance of the invoiced costs, approximately $26,000, was work in the capacity of the interim city engineer including: • Providing engineering recommendations on permits, citizens requests or contractor questions • Municipal State Aid System updates, coordination and engagement with MnDOT State Aid staff • Attending city council meetings as requested and engaging with citizens • Developer plan review, including interaction with the developer and their engineer and contractor • Coordination with City Engineering and Public Works staff in the capacity of a city engineer Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc., 1390 Highway 15 South, Suite 200, P.O. Box 308, Hutchinson, MN 55350-0308 320.587.7341 1 800.838.8666 1 888.908.8166 fax I sehinc.com SEH is 100% employee -owned I Affirmative Action —Equal Opportunity Employer Mike Stifter May 16, 2023 Page 2 2022 Street Improvement Project Three street improvement projects were selected by the City for 2023 construction. Separate agreements with SEH were developed for each of these projects. The plan production work was completed by City Engineering staff, but the design oversight and plan certification as a professional engineer was completed by Justin Black. Each of these projects were completed on a lump sum basis for work up through the pre -construction conference. During the construction phase of the project, services are provided on an hourly, as needed basis. 2023 Interim City Engineer Agreement We propose to continue to use the same format for continued interim city engineer services. Services related to general city engineering tasks would be invoiced at an hourly rate, and the agreement would be extended to December 31, 2023. 2024 Street Improvement ProiectAgreements The larger street and utility improvement projects that would be identified as part of the City's overall Capital Improvement Plan would be separate agreements based on a lump sum fee structure. The proposed fee would be in the range of 4-6% of the estimated construction cost. The fee range would depend on project size, complexity, and funding source (local funding versus State Aid Funding). The agreement would outline Justin's services as engineer of record during the design and development of the project. He would work closely with City staff in development of the project, including seeing the project through the State Aid plan review and approval process. Our goal is to provide the City with a level of service addressing the day to day tasks of city engineer, along with partnering to deliver large infrastructure projects as an extension of City staff. Please contact us with any questions or comments regarding our approach to interim city engineer during the past 8 months, as well as the vision for continuing our partnership with the City. Our next step would include forwarding the agreement for extending city engineering services, along with applicable agreement(s) for 2024 capital improvement projects. Sincerely, SHORT ELLIOTT HENDRICKSON INC. t n odeqP Princi al (Lic. MN) ustin Black, PE Principal (Lic. MN) jpr x:\fj\h\hutch\169350\1-genl\10-setup-cont\03-proposal\letter- city engineeer services 05-16-2023.docx Supplemental Letter Agreement In accordance with the Master Agreement for Professional Services between City of Hutchinson, Minnesota ("Client"), and Short Elliott Hendrickson Inc. ("Consultant"), effective January 22, 2019, this Supplemental Letter Agreement dated May 25, 2023, authorizes and describes the scope, schedule, and payment conditions for Consultant's work on the Project described as: City Engineer Services. Client's Authorized Representative: Matt Jaunich, City Administrator Address: 111 Hassan Street SE Hutchinson. MN 55350 Telephone: 320.234.5650 email: mjaunich@hutch insommn,gov Project Manager: Justin Black, PE (Lic. MN) Address: 1390 TH 15 S, Suite 200, PO Box 308 Hutchinson, MN 55350-0208 Telephone: 952.913.0702 email: jblack@sehinc.com Scope: The Basic Services to be provided by Consultant: A. City Engineer Services: 1. Consultant shall provide engineering, survey and architectural services to the Client in its capacity as City Engineer. The Client shall authorize specific services that Consultant is to perform on an as needed basis under this Agreement through action by the City Council, or through such City Staff as the Client may designate. 2. Typical services provided as City Engineer include: (a) Attend staff meetings, workshops, and meetings of the City Council, Planning Commission or other committees as required. (b) Conduct review for subdivision and development submittals and developer -generated construction plans and specifications (c) Conduct reviews for telecommunication carrier -generated construction plans and specifications for antennas or utilities proposed for Client's water towers. (d) Perform research and review and comment on issues related to infrastructure, traffic and drainage, or as otherwise requested by Client. (e) Provide opinions of probable construction cost for public improvements. (f) Prepare engineering -related support for planning, zoning and annexation issues. (g) Attend State Aid / City Engineer Technical Meetings and coordination with Municipal State Aid staff. (h) Maintain the Client's Municipal State Aid System. (i) Provide support for technical / design staff or other work as requested by the Client. B. Schedule: 1. Services to be provided from July 1, 2023, until December 31, 2023, unless otherwise extended by the Client. C. Payment: 1. The Client shall pay Consultant for City Engineer Services, expenses, and equipment rendered on an hourly plus reimbursable expanses basis in accordance with Exhibit A-1. 2. Engineering services related to individual or complex construction projects and major reports, or studies may be subject to a separate Supplemental Letter Agreement. The Supplemental Letter Agreement will identify a scope of services specific to that project and set forth a fee for those services. Short Elliott Hendrickson Inc. Supplemental Letter Agreement - 1 City of Hutchinson, Minnesota Affirmative Action, Equal Opportunity Employer (Rev. 04.04.14aa) Other Terms and Conditions: Other or additional terms contrary to the Master Agreement for Professional Services that apply solely to this project as specifically agreed to by signature of the Parties and set forth herein: None x:\fj\h\hutch\169350\1-genl\10-setup-cont\03-proposal\sla city engineeer services 05-25-2023.docx Short Elliott Hendrickson Inc. By: iFzfL7 Jon odeberg Title: Princi I/Client S rvice Manager City of Hutchinson, Minnesota By: Title: Short Elliott Hendrickson Inc. Supplemental Letter Agreement - 2 City of Hutchinson, Minnesota (Rev. 04.04.14aa) Exhibit A-1 to Supplemental Letter Agreement Between City of Hutchinson, Minnesota (Client) and Short Elliott Hendrickson Inc. (Consultant) Dated May 25, 2023 Payments to Consultant for Services and Expenses Using the Hourly Basis Option The Agreement for Professional Services is amended and supplemented to include the following agreement of the parties: A. Hourly Basis Option The Client and Consultant select the hourly basis for payment for services provided by Consultant. Consultant shall be compensated monthly. Monthly charges for services shall be based on Consultant's current billing rates for applicable employees plus charges for expenses and equipment. Consultant will provide an estimate of the costs for services in this Agreement. It is agreed that after 90% of the estimated compensation has been earned and if it appears that completion of the services cannot be accomplished within the remaining 10% of the estimated compensation, Consultant will notify the Client and confer with representatives of the Client to determine the basis for completing the work. Compensation to Consultant based on the rates is conditioned on completion of the work within the effective period of the rates. Should the time required to complete the work be extended beyond this period, the rates shall be appropriately adjusted. B. Expenses The following items involve expenditures made by Consultant employees or professional consultants on behalf of the Client. Their costs are not included in the hourly charges made for services and shall be paid for as described in this Agreement but instead are reimbursable expenses required in addition to hourly charges for services: Transportation and travel expenses. 2. Long distance services, dedicated data and communication services, teleconferences, Project Web sites, and extranets. 3. Lodging and meal expense connected with the Project. 4. Fees paid, in the name of the Client, for securing approval of authorities having jurisdiction over the Project. 5. Plots, Reports, plan and specification reproduction expenses. 6. Postage, handling and delivery. 7. Expense of overtime work requiring higher than regular rates, if authorized in advance by the Client. 8. Renderings, models, mock-ups, professional photography, and presentation materials requested by the Client. 9. All taxes levied on professional services and on reimbursable expenses. 10. Other special expenses required in connection with the Project. 11. The cost of special consultants or technical services as required. The cost of subconsultant services shall include actual expenditure plus 10% markup for the cost of administration and insurance. The Client shall pay Consultant monthly for expenses. Short Elliott Hendrickson Inc. Exhibit A-1 - 1 City of Hutchinson, Minnesota (Rev. 02.06.14) C. Equipment Utilization The utilization of specialized equipment, including automation equipment, is recognized as benefiting the Client. The Client, therefore, agrees to pay the cost for the use of such specialized equipment on the project. Consultant invoices to the Client will contain detailed information regarding the use of specialized equipment on the project and charges will be based on the standard rates for the equipment published by Consultant. The Client shall pay Consultant monthly for equipment utilization. x:\fj\h\hutch\169350\1-genl\10-setup-cont\03-proposal\exhibit a1_05.25.2023.docx Short Elliott Hendrickson Inc. Exhibit A-1 - 2 City of Hutchinson, Minnesota (Rev. 02.06.14) SHORT ELLIOTT HENDRICKSON INC. Hourly Rate Schedule for Engineering Services City of Hutchinson Effective July 1—December 31, 2023 Senior Project Manager, Principal........................................................................................... $185 - $230 Project Manager, Senior Engineer, Senior Architect................................................................ $140 - $205 Project Engineer, Landscape Architect, Scientist..................................................................... $120 - $168 Registered Land Surveyor....................................................................................................... $160 - $162 Lead Technician, Lead Resident Project Representative........................................................ $142 - $153 Staff (Graduate) Engineer........................................................................................................ $100 - $110 Senior Technician, GIS Technician, Senior Resident Project Representative ......................... $140 - $150 Survey Crew Chief................................................................................................................... $130 - $138 Technician, Resident Project Representative.......................................................................... $105 - $112 Senior Administrative Assistant.................................................................................................$115 - $125 Administrative Technician......................................................................................................... $107 - $123 Specialist....................................................................................................................................... Variable Reimbursable Expenses: Printing and Postage Costs................................................................................................Actual Cost Subconsultants...................................................................................................................1.1 X Actual Cost Mileage...............................................................................................................................IRS Rate Survey Vehicle and Equipment (Including Hubs, Lath, Irons, etc.) ...................................$ 4.90 / Hour GPSEquipment.................................................................................................................$35.00 / Hour TotalStation....................................................................................................................... $35.00 / Hour RPR Vehicle.......................................................................................................................$16.00 / Day X:\FJ\H\HUTCH\169350\1-genl\10-setup-cont\03-proposal\2023 Standard Rates Abbrev Hutchinson.docx HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. SEH Agreement for Stormwater Resiliency Plan - North Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 6/13/2023 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff has executed a grant agreement with the MPCA for the Stormwater, Wastewater, and Community (SWC) Resilience Grant. The scope of work identified in the grant will be completed with the assistance of SEH. The grant will be used to complete a hydrologic and hydraulic (H&H) modeling of the City storm sewer system. The modeling will identify parts of the system that have adequate drainage capacity as well as those that do not. The information will be used to prioritize drainage improvements and to inform us of future system needs due to changes in precipitation intensity and duration. City staff will be available to answer any questions that you may have at the meeting. We recommend approval to execute the Supplemental Letter Agreement with SEH to complete the Stormwater Resilience Plan - North. BOARD ACTION REQUESTED: Approval of Agreement with SEH Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Supplemental Letter Agreement In accordance with the Master Agreement for Professional Services between City of Hutchinson ("Client"), and Short Elliott Hendrickson Inc. ("Consultant"), effective January 22, 2019, this Supplemental Letter Agreement dated May 26, 2023 authorizes and describes the scope, schedule, and payment conditions for Consultant's work on the Project described as: Hutchinson Stormwater Resilience Plan — North. Client's Authorized Representative: Mike Stifter Address: 111 Hassan St SE, Hutchinson, Minnesota, 55350, United States Telephone: 320-234-4212 email: MStifter@hutchinsommn.gov Project Manager: Emily Jennings Address: 3535 Vadnais Center Drive. St. Paul. Minnesota 55110 Telephone 651-302-7669 email: ejennings@sehinc.com Scope: The Services to be provided by Consultant: See Attachment A for the proposed workplan. Schedule: See Attachment A for proposed schedule for each subtask. Payment: The fee is hourly not to exceed $85,290.00 including expenses and equipment. The payment method, basis, frequency and other special conditions are set forth in attached Exhibit A-1. Additional work, if required, shall be compensated in accordance with the rate schedule which can be obtained by contacting Emily Jennings. Other Terms and Conditions: Other or additional terms contrary to the Master Agreement for Professional Services that apply solely to this project as specifically agreed to by signature of the Parties and set forth herein: None. Short Elliott Hendrickson Inc. By: Full Name: Title: John Rod berg, CSM City of Hutchinson By: Full Name: Title: Short Elliott Hendrickson Inc. Letter Agreement - 1 City of Hutchinson Affirmative Action, Equal Opportunity Employer (Rev. 11.08.18aa) Exhibit A-1 to Supplemental Letter Agreement Between City of Hutchinson (Client) and Short Elliott Hendrickson Inc. (Consultant) Dated May 26, 2023 Payments to Consultant for Services and Expenses Using the Hourly Basis Option The Agreement for Professional Services is amended and supplemented to include the following agreement of the parties: A. Hourly Basis Option The Client and Consultant select the hourly basis for payment for services provided by Consultant. Consultant shall be compensated monthly. Monthly charges for services shall be based on Consultant's current billing rates for applicable employees plus charges for expenses and equipment. Consultant will provide an estimate of the costs for services in this Agreement. It is agreed that after 90% of the estimated compensation has been earned and if it appears that completion of the services cannot be accomplished within the remaining 10% of the estimated compensation, Consultant will notify the Client and confer with representatives of the Client to determine the basis for completing the work. Compensation to Consultant based on the rates is conditioned on completion of the work within the effective period of the rates. Should the time required to complete the work be extended beyond this period, the rates shall be appropriately adjusted. B. Expenses The following items involve expenditures made by Consultant employees or professional consultants on behalf of the Client. Their costs are not included in the hourly charges made for services but instead are reimbursable expenses required in addition to hourly charges for services and shall be paid for as described in this Agreement: Transportation and travel expenses. 2. Long distance services, dedicated data and communication services, teleconferences, Project Web sites, and extranets. 3. Lodging and meal expense connected with the Project. 4. Fees paid, in the name of the Client, for securing approval of authorities having jurisdiction over the Project. 5. Plots, Reports, plan and specification reproduction expenses. 6. Postage, handling and delivery. 7. Expense of overtime work requiring higher than regular rates, if authorized in advance by the Client. 8. Renderings, models, mock-ups, professional photography, and presentation materials requested by the Client. 9. All taxes levied on professional services and on reimbursable expenses. 10. Other special expenses required in connection with the Project. 11. The cost of special consultants or technical services as required. The cost of subconsultant services shall include actual expenditure plus 10% markup for the cost of administration and insurance. The Client shall pay Consultant monthly for expenses. Short Elliott Hendrickson Inc. Letter Agreement - 2 City of Hutchinson (Rev. 11.08.18aa) C. Equipment Utilization The utilization of specialized equipment, including automation equipment, is recognized as benefiting the Client. The Client, therefore, agrees to pay the cost for the use of such specialized equipment on the project. Consultant invoices to the Client will contain detailed information regarding the use of specialized equipment on the project and charges will be based on the standard rates for the equipment published by Consultant. The Client shall pay Consultant monthly for equipment utilization. Short Elliott Hendrickson Inc. Letter Agreement - 3 City of Hutchinson (Rev. 11.08.18aa) DocuSign Envelope ID: 12CCB001-D405-42A3-81BA-1AOFD06A4179 MMINNESOTA POLLUTION CONTROL AGENCY 520 Lafayette Road North St. Paul, MN 55155-4194 Attachment A Planning Grants for Stormwater, Wastewater, and Community Resilience Project workplan SWIFT Contract No.: 226062 Al: 123750 Activity ID: PR020230001 Project title: Hutchinson Stormwater Resilience Plan — North 1. Project summary: Organization: Grantee's Authorized Representative (Grantee project manager): Title: Address: Phone: City of Hutchinson (the City) John Paulson Assistant City Engineer 111 Hassan Street SE Hutchinson, MN 55350 320-234-5682 Email: ipaulson@hutchinsomm�.gov Minnesota Pollution Control Agency (MPCA) contact: State's Authorized Representative (MPCA project manager): Title: Address: Phone: Email: Project information Aimee Duchene Grants Coordinator 714 Lake Ave., Suite 220 Detroit Lakes, MN 56501 218-847-1519 aimee.duchene@state.mn.us Start date: 05/2023 End date: 6/30/2024 Total cost: $100,672.00 (Grant: $59,120.00; Match: $41,552.00) 2. Statement of project details The City of Hutchinson proposes to develop a Stormwater Resilience Plan that identifies locations and causes of localized flooding, assesses damage potential and community vulnerability due to localized flooding, develops potential projects to reduce flooding and mitigate the effects of climate change, and estimates the cost of project implementation. The plan will focus on the area of the City that is north and east of the Crow River. Public engagement will be conducted during the development of this Plan to obtain information about past flooding and provide educational opportunities for the public to learn about the City's stormwater infrastructure, climate change, and their ability to improve community resiliency. 3. Goal statement, project deliverable(s), tasks, and subtasks Page 1 of 5 DocuSign Envelope ID: 12CCB001-D405-42A3-81BA-1AOFD06A4179 Goal statement: The City of Hutchinson will achieve the following goals through the development of a Stormwater Resilience Plan: (1) Identify locations within the study area that are most prone to localized flooding by developing an XPSWMM model of the stormwater management infrastructure, (2) Identify feasible stormwater improvement projects that minimize localized flooding within the study area and develop corresponding implementation cost estimates, (3) Estimate the impact of climate change on existing stormwater infrastructure, and considering the proposed improvements, (4) Conduct a vulnerability assessment to identify locations where localized flooding impacts vulnerable populations for existing and proposed conditions, (5) Conduct a damage potential assessment to identify areas of greatest flood damage potential within the study area for existing and proposed conditions, (6) Conduct a critical infrastructure assessment to identify locations within the study area where critical infrastructure is at risk of flooding for existing and proposed conditions, (7) Engage the public to obtain input and share information throughout the planning process, and (8) Geographic Information System (GIS). The watershed area and associated hydrologic parameters will be associated with a specific feature within GIS (such as a pond or storm inlet) so that the data can be imported to XPSWMM at the correct location. Project deliverables: The primary deliverable will be a Stormwater Resilience Plan for the City of Hutchinson. This Plan will provide detailed information about available stormwater data, the XPSWMM modeling used to identify areas as having a high risk of localized flooding, and the results of the damage potential assessment, critical infrastructure assessment and vulnerability assessment for the study area. This Plan will also clearly identify projects which could be implemented to minimize localized flood risk within the study area during current and future climate conditions. These projects will be prioritized based on the results of the damage potential assessment, vulnerability assessment, critical infrastructure assessment and other factors. Implementation cost estimates will be developed for each of the recommended proposed projects. XPSWMM modeling will be conducted to estimate the expected benefits of the projects as it relates to localized flood risk, and community vulnerability. This Plan is expected to provide a comprehensive summary of the City's plan to increase stormwater resilience within the study area and will be used for future funding applications for project implementation. Task 1 of 8: Data Collection/Review & Watershed Delineation Subtask 1a: Data Collection & Review Brief description of activities involved: Previously completed stormwater studies and reports will be reviewed to better understand previously identified stormwater issues and priorities within the study area. The City's existing GIS database of the stormwater management system will also be reviewed to identify gaps in the data that are needed to conduct an accurate analysis of the City's stormwater management system. This gap analysis will then be used to develop a scope of work for field data collection to be completed by the City. The data collected in the field will be added to the existing GIS database by the City to further improve the existing datasets. Subtask 1b: Watershed Delineation Brief description of activities involved: A comprehensive stormwater map will be developed in GIS including the City's stormwater databases, LiDAR-based topographic data, and soils mapping. This map will be used to delineate major and minor watersheds within the study area and assign hydrologic parameters such as curve number and time of concentration to each watershed. The watershed area and associated hydrologic parameters will be associated with a specific feature within GIS (such as a pond or storm inlet) so that the data can be imported to XPSWMM at the correct location. Task 2 of 8: XPSWMM Model Development — Existing Conditions Subtask 2a: Develop Existing Conditions Model Brief description of activities involved: A hydrologic and hydraulic model of the study area will be developed using XPSWMM. This model will include a 2D modeling component that represents flood storage and overland flow patterns to simulate real -world conditions more accurately than a traditional 1D model. This model will also provide inundation mapping showing flood -prone areas and potential flooding depths for all rainfall events analyzed. Subtask 2b: Existing Conditions Model Calibration Brief description of activities involved: Using information on localized flooding that has occurred in the past, the XPSWMM model will be calibrated to improve the overall accuracy and relevance of the modeling effort. Historic rainfall events will be simulated, and inundation maps will be generated and used to obtain feedback on the validity of Page 2 of 5 DocuSign Envelope ID: 12CCB001-D405-42A3-81BA-1AOFD06A4179 the modeling results. The XPSWMM model parameters and input data will be modified as needed to produce results that match observations of past localizing flooding. Task 3 of 8: Review Existing Conditions Results Subtask 3a: Flood Inundation Assessment for Existing Conditions Brief description of activities involved: The XPSWMM modeling of the existing stormwater infrastructure will be used to map locations of localized flooding for various rainfall events based on rainfall events currently used for design. Subtask 3b: Pipe Capacity Assessment for Existing Conditions Brief description of activities involved: The XPSWMM modeling of the existing stormwater infrastructure will be used to develop a color -coded map of the modeled pipe segments to indicate which segments have anticipated flows above or below the system capacity. This result is intended to provide a visual of the undersized pipe segments which are likely contributing to the localized flooding estimated by the model. Subtask 3c: Analysis of Future Rainfall Scenarios with Existing Stormwater System Brief description of activities involved: The XPSWMM model of the existing stormwater infrastructure will be used to simulate potential future rainfall events to estimate the impact of climate change on flood risk. These parameters will be identified for a point 50 years from now which coincides with an estimated 50-yr lifespan of stormwater infrastructure installed today. Subtask 3d: Vulnerability Assessment for Existing Conditions Brief description of activities involved: The flood inundation results produced in Subtask 3a will be overlaid with the MPCA's Environmental Justice mapping to identify flood risk within areas of vulnerable populations. This informatior will be used to identify proposed improvements to limit community vulnerability to flooding. Subtask 3e: Critical Infrastructure Assessment for Existing Conditions Brief description of activities involved: The flood inundation results produced in Subtask 3a will be overlaid with a GIS dataset developed by the City that identifies locations of critical infrastructure such as fire stations, drinking water wells, hospitals, etc. This information will be used to identify proposed improvements to limit impacts of flooding on critical infrastructure. Subtask 3f: Damage Potential Assessment for Existing Conditions Brief description of activities involved: The flood inundation results produced in Subtask 3a will be overlaid with the County parcel dataset with building values categorized. This information will be used to identify proposed improvements to limit damage potential caused by flooding within the community. Task 4 of 8: Develop Proposed Improvements & Analyze with XPSWMM Model Subtask 4a: Develop and Evaluate Concepts for Stormwater Management Improvements Brief description of activities involved: Stormwater management improvement project concepts will be developed and may include increasing pipe capacity, incorporating more stormwater detention and/or treatment, or rerouting drainage systems. Up to five project concepts will be developed based on the results described in Task 3. These projects will focus on reducing the localized flooding while minimizing risk and reducing the vulnerability within the study area. These projects will likely also incorporate a water quality improvement component that would contribute to the City's ongoing effort to improve the water quality of the Crow River which is an impaired stream. The project list will be compared to the City's Capital Improvement Plan to identify opportunities for cost savings by adding stormwater infrastructure improvements to a previously planned project. Subtask 4b: Estimate Project Implementation Costs Brief description of activities involved: Project implementation costs will be estimated for each of the proposed improvement projects and will include construction, engineering, and property acquisition costs. Task 5 of 8: Review Proposed Conditions Results Subtask 5a: Flood Inundation Assessment for Proposed Conditions Brief description of activities involved: The XPSWMM modeling of the proposed stormwater infrastructure will be used to map locations of localized flooding for various rainfall events based on rainfall events currently used for design. These results will be used to estimate the reduction in localized flooding associated with the proposed conditions. These results may also indicate unintended consequences of a proposed improvement such as increased downstream flooding, which will then be used to refine the proposed alternative. Page 3 of 5 DocuSign Envelope ID: 12CCB001-D405-42A3-81BA-1AOFD06A4179 Subtask 5b: Pipe Capacity Assessment for Proposed Conditions Brief description of activities involved: The XPSWMM modeling of the proposed stormwater infrastructure will be used to develop a color -coded map of the modeled pipe segments to indicate which segments have anticipated flows above or below the system capacity. These results will be used to visualize the improvement in pipe capacity associated with the proposed conditions. These results may also indicate unintended consequences of a proposed improvement such as decreased downstream pipe capacity, which will then be used to refine the proposed alternative. Subtask 5c: Analysis of Future Rainfall Scenarios with Proposed Stormwater System Brief description of activities involved: The XPSWMM model of the proposed stormwater infrastructure will be used to simulate potential future rainfall events to estimate the impact of climate change on the flood risk. These parameters will be identified for a point 50 years from now which coincides with an estimated 50-yr lifespan of stormwater infrastructure installed today. These results will estimate how the proposed improvements may alleviate localized flooding while considering effects of climate change. Subtask 5d: Vulnerability Assessment for Proposed Conditions Brief description of activities involved: The flood inundation results produced in Subtask 5a will be overlaid with the MPCA's Environmental Justice mapping to identify flood risk within areas of vulnerable populations. This information will be used to estimate the extent that the proposed improvements limit community vulnerability to flooding. Subtask 5e: Critical Infrastructure Assessment for Proposed Conditions Brief description of activities involved: The flood inundation results produced in Subtask 5a will be overlaid with a GIS dataset developed by the City that identifies locations of critical infrastructure such as fire stations, drinking water wells, hospitals, etc. This information will be used to estimate the extent that proposed improvements limit impacts of flooding on critical infrastructure. Subtask 5f: Damage Potential Assessment for Proposed Conditions Brief description of activities involved: The flood inundation results produced in Subtask 5a will be overlaid with the County parcel dataset with building values categorized. This information will be used to estimate the extent that proposed improvements limit damage potential caused by flooding within the community. Task 6 of 8: Community Outreach & Engagement Subtask 6a: Community Engagement Brief description of activities involved: Throughout the course of this planning effort, the City will lead the community engagement effort by informing the community of their intent to prepare this Stormwater Resilience Plan, invite them to provide input regarding previous flood events and impacts of flooding, and share information about the progress of the plan development and recommended mitigation strategies. Subtask 6b: Community Stormwater Map Brief description of activities involved: An interactive web -based map of the study area will be developed and used as a platform to compile community input. The community will be asked to add virtual "pins" to the map to identify areas of observed flooding and ideas for improving stormwater management within the study area. This map will be publicized in the local newspaper. Task 7 of 8: Prepare and Present Stormwater Resilience Plan Subtask 7a: Prioritize Proposed Stormwater Management System Improvements Brief description of activities involved: The results of Task 5 will provide the primary framework for prioritizing proposed improvements to the stormwater management system, with a focus on reducing localized flood risk and vulnerability to flooding within the study area. An additional consideration for project prioritization will be the feasibility of adding a stormwater improvement to an already planned City project, which can result in significant cost savings for implementation. Subtask 7b: Draft Stormwater Resilience Plan Brief description of activities involved: A draft Stormwater Resilience Plan will be prepared and will include a description of the work completed as part of the preceding tasks, maps of the study area showing locations of localized flooding for current and future climate conditions, results of the risk and vulnerability assessments, and proposed projects for lessening the impacts of localized flooding and climate change. Subtask 7c: Finalize Stormwater Resilience Plan Page 4 of 5 DocuSign Envelope ID: 12CCB001-D405-42A3-81BA-1AOFD06A4179 Brief description of activities involved: The Stormwater Resilience Plan will be modified to incorporate public input and comments provided by City staff. Task 8 of 8: Final Report and Project Deliverables Subtask 8a: Submit Grant Final Report Brief description of activities involved: The City will provide a final grant project report using the MPCA template approximately one month prior to the end of the grant agreement on June 30, 2024, or at completion of the project, whichever occurs first. The City will respond promptly to any requests by the MPCA authorized representative for additional information and/or corrections to the report. Timeframe: May -June 30, 2024 Subtask 8b: Submit Project Deliverables Brief description of activities involved: The City will provide electronic files of all project deliverables to the MPCA authorized representative prior to the end of the grant agreement on June 30, 2024, or at the completion of the project, whichever occurs first. Timeframe: May -June 30, 2024 4. Project Budget (see attached). Page 5 of 5 DocuSign Envelope ID: 12CC BOO 1 -D405-42A3-81 BA- 1 AO FD06A41 79 MINNESOTA POLLUTION CONTROL AGENCY 520 Lafayette Road North St. Paul, MN 55155-4194 Hutchinson Stormwater Resilience Plan - North Attachment A Planning Grants for Stormwater, Wastewater, and Community Resilience Budget SWIFT Contract No.: 226062 AI: 123750 Activity ID: PR020230001 Cost category Cost ($/unit)/Not to Exceed Grant funds Cash Match In -Kind Match Total Match Total Budget City Public Works Lead $83.00 hr $5,063.00 $5,063.00 $5,063.00 City Environmental Lead $65.00 hr $6,110.00 $6,110.00 $6,110.00 City Engineering Technician $61.00 hr $4,209.00 $4,209.00 $4,209.00 SEH Project Manager $185.00 hr $10,360.00 $3,330.00 $3,330.00 $13,690.00 SEH QAQC Lead $170.00 hr $19,380.00 $2,040.00 $2,040.00 $21,420.00 SEH Modeler $130.00 hr $29,380.00 $20,800.00 $20,800.00 $50,180.00 Total $59,120.00 $26,170.00 $15,382.00 $41,552.00 $100,672.00 p-f2-27e-fy20-1 • 12/26/19 https.11www.pca.state- mn.us • Available in alternative formats • 651-296-6300 • 800-657-3864 • Use your preferred relay service Page 1 of 1 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Purchase Order - Truck and Dump Body Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 6/13/2023 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Public Works department is requesting replacement of one 1-ton truck and Dump Body. The truck was scheduled for replacement in 2022 but was delayed due to availability. There are two purchase requests, one for the cab -chassis and one for the dump body. Truck Purchase requisition #20370 This is to replace an 23 year -old 2000 Ford 1-ton truck w/ dump. This truck is a primary general maintenance truck used for streets and forestry. $55,085.00 Boyer Trucks Dump Body Purchase requisition #20371 $14,926.00 North Central $70,011.00 Total for both BOARD ACTION REQUESTED: Approval of purchase. Fiscal Impact: Funding Source: Machinery & Equipment FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 70,011.00 Total City Cost: $ 70,011.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: 06/06/2023 Purchase Requisition 03:55 PM Purchase Requisition No 020370 Requested Date Required Date Requested By 06/06/2023 mstifter Preferred Vendor 124925 BOYER TRUCKS Address PO BOX 512 Department 4301 SAINT MICHAEL, MN 55376-0512 Req. Description 2023 FORD F-550 Qty. Description GL Number 1 Unit Price Amount 1 2023 FORD F-550 701-4951-90540 55,085.00 55,085.00 Total: 55,085.00 DEALER 58A900 VIN 1FD ggpp dd F557 4X2 CREW CHAS CAB DWM7f%R aa�� pp 3116'6 00 "'°yi SPECIAL FLEET ACCOUNT CREDIT 1463 2023 MODEL YEAR Z1 OXFORD WHITE AS MEDIUM DARK SLATE VINYL PREFERRED EQUIPMENT PKG.660A .XL TRIM 572 .AIR CONDITIONING -- CFC FREE NC1 NC .AM/FM STEREO MP3/CLK 99N .7.31, DEVCT NA PFI V8 ENGINE 44G 10—SPEED AUTO TORQSHIFT NC NC TGJ 225/70R19.5G BSW ALL POSITION X48 4.88 RATIO REGULAR AXLE NC NC 153 FRONT LICENSE PLATE BRACKET NCI NC 18000# GVWR PACKAGE 1 425 50 STATE EMISSIONS NC � NC 65Z 40 GAL AFT OF AXLE FUEL TNK NCI NC TOTAL OPTIONS/OTHER 00 TOTAL VEHICLE & OPTIONS/OTHER 53190 00 49068 DESTINATION & DELIVERY 1895100 1895 TOTAL FOR VEHICLE 55085100 i FUEL CHARGE 26 SHIPPING WEIGHT 6820 LBS. i TOTAL 55085100 50989 This Invoice may not reflect the final cost of the vehicle in view of the possibility of Sold to Boyer Ford Trucks, Inc. 58A900 P.O. BOX 512 Saint Michael MN 55376 Ship to (if other than above) )W5GN4PEC44966 '80 00- 00 00 00 56 56 discounts and Incentive awards from Ford Motor Comoanv to the E Order Type Ramp Code Batch ID Price Level 5B CA2K PCO92 320 )ate Inv. Prepared Item Number Transit Days 031091231 58-4791 14 Invoice & unit loentlncatlon Nu. I anal Hssemoiy romt I-mance company anoror banK 1FDOW5GN4PEC44966 KENTUCKY I JP Morgan Chase Ba 098961 HB Invoice Total A & Z Plan D Plan X Plan FPA AA 1064 50989.56 06/06/2023 Purchase Requisition 03:56 PM Purchase Requisition No 020371 Requested Date 06/06/2023 Department 4301 Required Date Requested By mstifter Preferred Vendor 134827 NORTH CENTRAL TRUCK & VAN EQUIP Address 25112 22ND AVE SAINT CLOUD, MN 56301 Req. Description 9' RUGBY STEEL DUMP BODY Qty. Description GL Number 1 Unit Price Amount 1 9' RUGBY STEEL DUMP BODY 701-4951-90540 14,926.00 14,926.00 Total: 14,926.00 1774FN CENTRAL QUOTE NUMBER FROM FOR 20507 Jason Kiehm CITY OF HUTCHINSON DATE North Central Truck & Van Equipment TO May 31, 2023 25112 22nd Ave, St Cloud TIM READ VALID UNTIL 4821 Mustang Circle, Mounds View June 14, 2023 at 10:00 AM www.northcentralinc.com Download PDF PHONE (320) 2517252 9' RUGBY STEEL DUMP BODY / F550 WITH 6o" CA 9' RUGBY STEEL DUMP BODY ELECTRIC OVER HYDRAULIC HOIST 12" FOLD DOWN SIDES 299 POWDERCOAT BLACK 201 INSTALL DUMP BODY 299 INSTALL FACTORY SUBFRAME 203 ICC BUMPER WITH RECEIVER HITCH 7-WAY WIRING POLY FENDERS INSTALLED WHELEN RESPONDER LED STROBE LIGHTS QTY 2 MOUNTED ON HEADACHE RACK 221 INSTALL STROBE LIGHTS SHOP SUPPLIES Total excluding tax **********IN STOCK********** 8,976.00 1,200.00 1,500.00 375.00 900.00 975.00 530.00 375.00 95.00 14,926.00 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Purchase Order - Repair Contract Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 6/13/2023 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Public Works solicited pricing from qualified pip lining contractors for the 2023 pipe lining. In anticipation of the 2024 sewer realignment for the Uptown Commons project, a sewer lining and manhole rehab project is planned for the sewer line running East-West along the river from Cedar Ave through Harmony Ln. The attached map identifies the pipes and manholes involved. We recommend approving this purchase requisition to address potential inflow/infiltration in this neighborhood. The three step process of grouting manholes, lining sanitary sewer pipes and lining manholes will provide the best defense against inflow/infiltration and will extend the life of the infrastructure. Public Works recommends: $104,499.10 to Hiperline from Cokato, MN Requisition #20372 BOARD ACTION REQUESTED: Approve/deny request of sewer lining project with Hipeline of Cokato, MN Fiscal Impact: Funding Source: Sewer Fund FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 104,499.10 Total City Cost: $ 104,499.10 Funding Source: Remaining Cost: $ 0.00 Funding Source: 06/07/2023 Purchase Requisition 08:06 AM Purchase Requisition No 020372 Requested Date Required Date Requested By 06/07/2023 mstifter Preferred Vendor 133061 HIPERLINE Department 4301 Address 15725 US HIGHWAY 12 SW COKATO, MN 55321 Req. Description MANHOLE LINING Qty. Description GL Number 1 Unit Price Amount 1 MANHOLE LINING 602-4945-90530 104,499.10 104,499.10 Total: 104,499.10 9 HIPERLINE HIGH PERFORMANCE LINING Sold To John Olson Hutchinson, Minnesota jolson@hutchinsonmn.gov .(320) 234-4473 Manhole Quote Date 4/24/2023 PO No. Mobilization: $3,750.00 Manhole Location Depth (ft) Description of Repair Cost 1 385 13.80 SpectraShield, Old Precast, Grout Low leaks, 7,331.20 Hose Pull:40ft 2 384 13.10 SpectraShield, Old Precast, Grout Low leaks, 7,664.40 Hose Pull: 110ft 3 383 7.40 SpectraShield, Old Precast, Grout Low leaks, 6,618.60 Bench Rebuild, Hose Pull: 144ft 4 412 10.50 SpectraShield, Old Precast, Grout Medium leaks, 9,082.50 Bench Rebuild, Hose Pull: 227ft 5 411 13.80 SpectraShield, Old Precast, Grout High leaks, 13,085.00 Bench Rebuild, Hose Pull: 250ft 6 409.1 20.40 SpectraShield, Old Precast, Grout Medium leaks, 15,271.20 Bench Rebuild, Hose Pull: 155ft 7 409 10.70 SpectraShield, Old Precast, Grout Medium leaks, 10,610.10 Bench Rebuild, Hose Pull: 235ft 8 408 5.40 SpectraShield, Old Precast, Grout Medium leaks, 7,726.20 Bench Rebuild, Hose Pull: 245ft 9 404 6.30 SpectraShield, Old Precast, Grout Low leaks, 5,501.20 Hose Pull: 250ft 10 400 6.90 SpectraShield, Old Precast, Grout Medium leaks, 6,265.70 Bench Rebuild, Hose Pull: 68ft 11 401 7.40 SpectraShield, Old Precast, Grout Low leaks, 7,348.60 Bench Rebuild, Hose Pull: 177ft 12 402 8.10 SpectraShield, Old Precast, Grout Low leaks 4,244.40 Total $104,499.10 Notes: A site visit is agreed upon prior to mobilization if deemed necessary by HIPERLINE. Owner shall be responsible for providing a disposal site for all debris during the installation of the SpectraShield Liner System. This debris shall include, but not be limited to sand, chipped concrete, old linings, effluents, etc. Invoice(s) will be based upon field measurements and may increase or decrease the actual invoice/contract/purchase order amount accordingly. Our invoices are NET 30 DAYS, no retainage. A 1.5% interest charge per month for invoices over 30 days will apply. Sanitary sewer manholes include our industry leading 10 year warranty; storm sewer structures come with a standard 1 year warranty Removing manhole steps is part of the standard process unless noted otherwise If excessive grouting/leak-stopping is required (more than 1 workday), we will notify customer before proceeding. Additional grouting rates are $300 per hour for the truck and crew, $100 per gallon of grout, and $25 per tube of grout Customer Name Customer Signature Send Invoice To A few of the manholes are 250'+ off the road. We will need it access permission from the homeowner. Additional Notes: Some manholes have cracked concrete liner. We can line over this but cannot warranty. Thanks for the Opportunity to Serve You! HIPERLINE 15725 US HWY 12 SW Cokato, MN 55321 320.286.2471 www.HIPERLINE.com 15725 US Hwy 12 SW HIPERLINE Cokato, MN 55321 HIGH PERFORMANCE LINING SpectraShield Liner Systems TEN YEAR LIMITED WARRANTY CCI Spectrum, Inc. (manufacturer) and HIPERLINE (applicator) warrant the SPECTRASHIELD lining system against failure for a period of 10 years in sanitary sewer installations. Storm sewer installations come with a standard 1 year warranty. "Failure" will be deemed to have occurred if the protective liner fails to (a) prevent the internal deterioration or corrosion of the structure (b) protect the substrate and environment from contamination by effluent or (c) prevent groundwater infiltration. If any such failure occurs within 10 years of initial completion of work by HIPERLINE on a structure, HIPERLINE will repair liner at no cost to the Owner within 60 days after written notification of the failure. "Failure" does not include damage resulting from mechanical or chemical abuse or by an act of God. Mechanical or chemical abuse means exposing the coated surfaces of the structure to any mechanical force or chemical substance not customarily present or used in connection with structures of the type involved. WARRANTY DISCLAIMER: CCI Spectrum, Inc. and HIPERLINE make no warranties express or implied other than those specifically stated in this Ten Year Warranty. CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/24/23 - 6/13/23 Check Date ------------------- 05/19/2023 Check ------------- EFT Vendor Name ---------------------------------------------------------------- EFTPS Description -------------------------------------------------------------------------- Payroll Report 4/30/23 - 5/13/23 Amount -------------------------- 71,987.59 05/19/2023 EFT Child Support Payroll Report 4/30/23 - 5/13/23 450.39 05/19/2023 EFT MN Dept of Revenue Payroll Report 4/30/23 - 5/13/23 14,095.50 05/19/2023 EFT Provident Life -Vol Ins Payroll Report 4/30/23 - 5/13/23 394.11 05/19/2023 EFT PERA Payroll Report 4/30/23 - 5/13/23 61,865.47 05/19/2023 EFT Further HSA Payroll Report 4/30/23 - 5/13/23 14,902.29 05/19/2023 EFT Mission Square Payroll Report 4/30/23 - 5/13/23 4,101.61 05/19/2023 EFT VOYA Payroll Report 4/30/23 - 5/13/23 460.00 05/19/2023 EFT MNDCP Payroll Report 4/30/23 - 5/13/23 350.00 05/19/2023 111717 MNPEA Payroll Report 4/30/23 - 5/13/23 768.00 05/19/2023 111718 UNUM Life Insurance Payroll Report 4/30/23 - 5/13/23 920.29 05/19/2023 111719 LELS Union Dues Payroll Report 4/30/23 - 5/13/23 337.50 05/19/2023 111720 HART Payroll Report 4/30/23 - 5/13/23 478.51 05/30/2023 111721 BCI CONSTRUCTION INC AIRPORT TAXIWAY -MNDOTGRANT #1053499 59,947.26 06/02/2023 111722 NCPERS Payroll Report 5/14/23 - 5/27/23 192.00 06/02/2023 111723 HART Payroll Report 5/14/23 - 5/27/23 478.51 06/02/2023 EFT EFTPS Payroll Report 5/14/23 - 5/27/23 74,535.15 06/02/2023 EFT Child Support Payroll Report 5/14/23 - 5/27/23 450.39 06/02/2023 EFT MN Dept of Revenue Payroll Report 5/14/23 - 5/27/23 14,452.64 06/02/2023 EFT UNUM Life Insurance Payroll Report 5/14/23 - 5/27/23 394.15 06/02/2023 EFT PERA Payroll Report 5/14/23 - 5/27/23 61,732.55 06/02/2023 EFT Further HSA Payroll Report 5/14/23 - 5/27/23 17,056.13 06/02/2023 EFT Mission Square Payroll Report 5/14/23 - 5/27/23 4,151.06 06/02/2023 EFT VOYA Payroll Report 5/14/23 - 5/27/23 460.00 06/02/2023 EFT MNDCP Payroll Report 5/14/23 - 5/27/23 350.00 06/13/2023 111724 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 930.26 06/13/2023 111725 VOID VOIDED CHECK 0.00 06/13/2023 111726 ACE HARDWARE - 1790 CLEANER, NUTS, SPRAY PAINT - FIRE 64.41 06/13/2023 111727 ACE HARDWARE - 1825 ROPE, NUTS - POLICE 28.06 06/13/2023 111728 ACE HARDWARE - 6762 BAGGER: NUTS, ORANGE LINE - COMPOST 22.01 06/13/2023 111729 AHLGREN ELECTRIC LED DISC LIGHT- PARKS 49.53 06/13/2023 111730 ALLIED PRODUCTS CORP FLAGS - POLICE 96.99 06/13/2023 111731 ALLINA HEALTH SYSTEM 2ND QTR 2023 EMS EDUCATION - FIRE 889.91 06/13/2023 111732 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 353.78 06/13/2023 111733 AMPLIFY FOR CHANGE SUPPORTTO MPCA GRANT- COMPOST 3,500.00 06/13/2023 111734 ANDERSON, JOHN & DIANA UB refund for account: 3-870-4850-5-01 35.03 06/13/2023 111735 ANNANDALE, CITY OF TRAINING CENTER RENTAL FEE - POLICE 225.00 06/13/2023 111736 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 717.35 06/13/2023 111737 AUTO-CHLOR SYSTEM 5/16 DISHWASHER SERVICE - SR DIN 220.00 06/13/2023 111738 BAILEY NURSERIES INC 2023 FDP TREE ORDER - STREETS 8,117.00 06/13/2023 111739 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 4,662.10 06/13/2023 111740 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 1,756.90 06/13/2023 111741 BLADES GROUP LLC ASPHALT - STREETS 1,875.00 06/13/2023 111742 BOBBING BOBBER BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 75.00 06/13/2023 111743 BOIKE, JESSICA REFUND: ENERGY TREE - STREETS 15.00 06/13/2023 111744 BOLTON & MENK INC OTTER & CAMPBELL LAKES THRU 5/22/2023 5,584.00 06/13/2023 111745 BORKA, RILEY REIMB: SAFETY FOOTWEAR- PARKS 149.99 06/13/2023 111746 BRASS FOUNDRY BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 1,256.04 06/13/2023 111747 BRAUN INTERTEC CORP ROBERTS RD PROJ THRU 5/26/2023 7,840.00 06/13/2023 111748 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 34,196.33 06/13/2023 111749 BS&A SOFTWARE 5/1/23 - 5/1/24 CONTRACTED SERVICES 23,809.00 06/13/2023 111750 BUBOLTZ, AMY UB refund for account: 3-845-2940-6-02 76.86 06/13/2023 111751 BUFFALO CREEK ENTERPRISES COST OF GOODS SOLD - LIQUOR HUTCH 71.16 06/13/2023 111752 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 70,109.58 06/13/2023 111753 CARD SERVICES SUPPLIES - MULTIPLE DEPTS 322.12 06/13/2023 111754 CARRON NET COMPANY INC VOLLEYBALL NETS - PARKS 470.31 06/13/2023 111755 CARS ON PATROL SHOP LLC HAUL VEHICLES TO TRAINING & BACK - FIRE 200.00 06/13/2023 111756 CENTRAL MCGOWAN EQUIPMENT & SUPPLIES - MULTIPLE DEPTS 1,518.19 06/13/2023 111757 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 587.45 06/13/2023 1111758 ICLARKE ENVIRONMENTAL MOSQUITO MANAG MAY MOSQUITO SERVICE - STORM WATER 9,812.25 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/24/23 - 6/13/23 Check Date ------------------- 06/13/2023 Check ------------- 11175-9 Vendor Name ---------------------------------------------------------------- COKER COMPOSTING AND CONSULTING Description -------------------------------------------------------------------------- SUPPORT TO MPCA GRANT- COMPOST Amount -------------------------- 100.00 06/13/2023 111760 COLDSPRING ROSE NICHE FRONT - CEMETERY 1,005.00 06/13/2023 111761 COMPUTER INTEGRATION TECHNOLOGIES VIDEO SURVEILLANCE PROJECT 9,540.00 06/13/2023 111762 CORE & MAIN LP METERS, SUPPLIES - MULTIPLE DEPTS 20,659.11 06/13/2023 111763 CORNER POST EROSION CONTROL SEWER INSTALL 393.00 06/13/2023 111764 CREEKSIDE SOILS LANDSCAPING - MULTIPLE DEPTS 1,278.25 06/13/2023 111765 CROW RIVER PRESS INC ENVELOPES, NEWSLETTERS - MULTIPLE DEPTS 551.58 06/13/2023 111766 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 722.40 06/13/2023 111767 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 97,398.49 06/13/2023 111768 DAVE GRIEP CLEANING 5/16 WINDOW CLEANING - LIQUOR HUTCH 75.00 06/13/2023 111769 DAVIS, DWAYNE UB refund for account: 3-330-4550-5-02 136.38 06/13/2023 111770 DEBRUYNE, HILDE SCULPTURE STROLL 2023 1,000.00 06/13/2023 111771 DEMARAIS, AIDAN SCULPTURE STROLL 2023 500.00 06/13/2023 111772 DESIGN ELECTRIC INC REPAIR LIGHTS, POWER - MULTIPLE DEPTS 948.03 06/13/2023 111773 DRAPER, JACK UB refund for account: 2-580-5930-7-02 1.10 06/13/2023 111774 DUENOW, MIKAYLA REIMB: SAFETY FOOTWEAR- POLICE 150.00 06/13/2023 111775 ECOLAB PEST ELIMINATION 5/11 PEST CONTROL - POLICE 70.12 06/13/2023 111776 ELECTRO WATCHMAN ALARM PANEL REPAIR - EDA 295.00 06/13/2023 111777 EMERGENCY AUTOMOTIVE TECH NEW SQUAD SET UPS - POLICE 4,960.68 06/13/2023 111778 ENGELMANN, MICHAEL REFUND: RECEIVED SPONSORSHIP - REC 570.00 06/13/2023 111779 ENVIRONMENTAL RESOURCE ASSOC LAB SAMPLE TESTING - WWTP 419.75 06/13/2023 111780 ERLANDSON, BEN REIMB: SOTA CONF - POLICE 220.74 06/13/2023 111781 EWERT BROS INC TELEVISE STORM SEWER LINES - STORM WATER 513.90 06/13/2023 111782 FARM -RITE EQUIPMENT BRUSH CUTTER, TRAILER - PUBLIC WORKS, PARKS 16,975.00 06/13/2023 111783 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 3,365.86 06/13/2023 111784 FENRICH, TAYLOR REIMB: FIREARMS TRAINING - POLICE 392.75 06/13/2023 111785 FIRE SAFETY USA INC FLOTATION RESCUE VESTS - FIRE 445.00 06/13/2023 111786 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE - CITY CTR 558.20 06/13/2023 111787 FLAATA, ORLAN & KATHY UB refund for account: 3-486-1419-1-00 42.69 06/13/2023 111788 FRED HOLASEK & SON INC TREES - PARKS 4,616.31 06/13/2023 111789 FUZE LOGISTICS SERVICES USA INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 2,000.00 06/13/2023 111790 GALLS LLC DYNAMIC ENTRY RAM, UNIFORMS - POLICE 1,024.33 06/13/2023 111791 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,835.21 06/13/2023 111792 GREEN EARTH LAWN CARE INC EARLY SPRING APP - BALL FIELDS - PARKS 707.15 06/13/2023 111793 HANSEN GRAVEL INC SAND, GRAVEL- MULTIPLE DEPTS 231.00 06/13/2023 111794 HANSON & VASEK CONSTRUCTION CURB, CONCRETE REPAIR - MULTIPLE DEPTS 7,446.01 06/13/2023 111795 HAWKINS INC CHEMICALS, SUPPLIES - MULTIPLE DEPTS 11,593.87 06/13/2023 111796 HILLYARD / HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,174.03 06/13/2023 111797 HJERPE CONTRACTING REPAIR BROKEN WATER MAIN - WATER 4,405.00 06/13/2023 111798 HOLT-PETERSON BUS 6/28 CHANHASSEN DINNER THEATRE - SR TRIP 745.00 06/13/2023 111799 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 881.58 06/13/2023 111800 HORIZON COMMERCIAL POOL SUPPLY TILE, SENSORS, CAULK - WATERPARK 1,786.96 06/13/2023 111801 HUTCHINSON CHAMBER & TOURISM APR 2023 LODGING TAX 8,707.19 06/13/2023 111802 HUTCHINSON CO-OP APR FUEL & SERVICES - MULTIPLE DEPTS 1,090.61 06/13/2023 111803 HUTCHINSON FARMERS MARKET GRANT FOR FARMERS MARKET 2,000.00 06/13/2023 111804 HUTCHINSON HEALTH DRUG TESTING 674.00 06/13/2023 111805 HUTCHINSON LEADER MAY ADVERTISING - MULTIPLE DEPTS 994.10 06/13/2023 111806 HUTCHINSON WHOLESALE #1550 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 498.38 06/13/2023 111807 HUTCHINSON WHOLESALE #1551 EQUIPMENT PARTS - CREEKSIDE 266.32 06/13/2023 111808 HUTCHINSON WHOLESALE #1552 BATTERY - PARKS 77.99 06/13/2023 111809 HUTCHINSON WHOLESALE #2520 2017 EXPLORER: AIR FILTER - FIRE 17.99 06/13/2023 111810 VOID VOIDED CHECK 0.00 06/13/2023 111811 HUTTON, CARSON REIMB: SAFETY FOOTWEAR- PARKS 174.99 06/13/2023 111812 IMS SHARPENING SERVICE CATCH BASIN REPAIR - STORM WATER 1,875.00 06/13/2023 111813 ISD #423 APR CLASSES - COMM ED & ECFE 4,038.77 06/13/2023 111814 JAMES, TIMOTHY SCULPTURE STROLL 2023 500.00 06/13/2023 111815 JAY MALONE MOTORS EQUIPMENT PARTS - MULTIPLE DEPTS 220.82 06/13/2023 111816 JLAW-04 LLC UB refund for account: 2-070-7460-0-01 37.36 06/13/2023 111817 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 65,289.94 06/13/2023 1111818 IJOHNSON CONTROLS FIRE PROTECTION LP CONTRACT SERVICES & REPAIR - EV CTR 577.78 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/24/23 - 6/13/23 Check Date ------------------- 06/13/2023 Check ------------- 111819 Vendor Name ---------------------------------------------------------------- JUU-CONTRACTINGCO Description -------------------------------------------------------------------------- CURB,INLET-STREETS Amount -------------------------- 5,929.15 06/13/2023 111820 KERI'S CLEANING & HANDYMAN SERVICES MAY CLEANING - MULTIPLE LOCATIONS 6,281.06 06/13/2023 111821 KNORR, BRADY REIMB: SAFETY FOOTWEAR - STREETS 139.96 06/13/2023 111822 KOBOW, BECKY REIMB: SUPPLIES FOR BAG PU - REFUSE 15.62 06/13/2023 111823 KRANZ LAWN & POWER EQUIPMENT PARTS - MULTIPLE DEPTS 319.26 06/13/2023 111824 L & P SUPPLY CO EQUIPMENT PARTS - MULTIPLE DEPTS 9,129.31 06/13/2023 111825 LANDWEHR CONSTRUCTION INC L1P22-01 2022 PAVEMENT MGMT PROGRAM # 11 96,603.02 06/13/2023 111826 LAWSON PRODUCTS INC RACKS, DISC KIT- HATS 384.22 06/13/2023 111827 LEENHOUTS INC SCULPTURE STROLL 2023 1,000.00 06/13/2023 111828 LITCHFIELD BUILDING CENTER WHITE SLIDER, DOORS - PARKS 4,639.10 06/13/2023 111829 LONNQUIST, LAURA REIMB: SAFETY FOOTWEAR- REFUSE 139.99 06/13/2023 111830 LUMINAIRE ENVIRONMENTAL & TECH LIGHT BULBS RECYCLING - MULTIPLE DEPTS 951.10 06/13/2023 111831 M-R SIGN SIGNS - HATS 538.82 06/13/2023 111832 MACQUEEN EMERGENCY LADDER-1 GAUGE, SUPPLIES- FIRE 555.03 06/13/2023 111833 MACQUEEN EQUIPMENT VACTORREPAIR - SEWER 589.87 06/13/2023 111834 MARCO TECHNOLOGIES LLC MAY CONTRACTS - MULTIPLE DEPTS 3,899.06 06/13/2023 111835 MARCO TECHNOLOGIES LLC MAY CONTRACTS - MULTIPLE DEPTS 2,168.07 06/13/2023 111836 MCLEOD COUNTY RECORDER RESOLUTION - BLDG 46.00 06/13/2023 111837 MEI TOTAL ELEVATOR SOLUTIONS JUN/JUL SERVICE - LIBRARY 216.50 06/13/2023 111838 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,699.06 06/13/2023 111839 MEZERA, JAIDEN REIMB: SAFETY FOOTWEAR - PARKS 100.00 06/13/2023 111840 MFR DESIGNS LLC SHIRTS - WATERPARK 2,558.00 06/13/2023 111841 MID-AMERICAN RESEARCH CHEMICAL FLOOR CLEANER, PUMP -WATER 197.48 06/13/2023 111842 MIDWEST PLAYSCAPES INC SHADY RIDGE PLAYGROUND EQUIP 24,792.90 06/13/2023 111843 MIN, SUNG-HEE SCULPTURE STROLL 2023 1,000.00 06/13/2023 111844 MINI BIFF APRIL/MAY RENTALS - MULTIPLE DEPTS 478.89 06/13/2023 111845 MINNESOTA ASSN OF CEMETERIES MAC MEMBERSHIP - CEMETERY 40.00 06/13/2023 111846 MINNESOTA DEPT OF HEALTH Q2 2023 STATE FEE - WATER CONNECTIONS 12,512.00 06/13/2023 111847 MINNESOTA DEPT OF MOTOR VEHICLE TABS - POLICE 21.75 06/13/2023 111848 MINNESOTA PETROLEUM SERVICE ALARM CERT, TESTING, LINE - MULTIPLE DEPTS 2,452.00 06/13/2023 111849 MINNESOTA POLLUTION CONTROL AGENCY VIC & PBP REIMBS - NEW POLICE FACILITY 975.00 06/13/2023 111850 MINNESOTA VALLEY TESTING LAB LAP SAMPLE TESTING - MULTIPLE DEPTS 1,622.76 06/13/2023 111851 MN DEPT OF TRANSPORTATION ADV DEVICES PERMIT RENEWAL - STREETS 60.00 06/13/2023 111852 MORGAN CREEK VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 2O1.60 06/13/2023 111853 NAVRATIL, JAMES REIMB: MILEAGE FOR JURY DUTY -WATER 15.66 06/13/2023 111854 NELSEN, TIM SCULPTURE STROLL 2023 2,000.00 06/13/2023 111855 NERO ENGINEERING LLC APR & MAY WASTEWATER TREATMENT EFFORTS 14,884.43 06/13/2023 111856 NILES, JIM REIMB: SUPPLIES - LIQUOR HUTCH 75.50 06/13/2023 111857 NORTH CENTRAL BUS & EQUIPMENT INC 11' SPLIT FLATBED & HOIST - STREETS 13,738.50 06/13/2023 111858 NORTH CENTRAL INTERNATIONAL STRT837: PAD KIT -STREETS 192.85 06/13/2023 111859 NORTH CENTRAL LABORATORIES BIOHAZ BAGS, AMPULES - WWTP 92.89 06/13/2023 111860 NUSS TRUCK & EQUIPMENT 2024 MACK SNOWPLOW TRUCK - STREETS 126,239.65 06/13/2023 111861 NUVERA JUN PHONE SERVICES - MULTIPLE DEPTS 5,868.69 06/13/2023 111862 O'REILLY AUTO PARTS REDUCER, CLEAR, ACTIVATOR, BASECOAT - PARKS 532.10 06/13/2023 111863 ODP BUSINESS SOLUTIONS LLC OFFICE SUPPLIES - MULTIPLE DEPTS 172.71 06/13/2023 111864 ODRA LLC LOWER CONVEYOR TRAY - STORM WATER 554.22 06/13/2023 111865 ORIGINAL WATERMEN INC BOARDSHORTS, SUITS - WATERPARK 2,547.56 06/13/2023 111866 ORME, TODD UB refund for account: 2-670-2400-5-01 37.20 06/13/2023 111867 PARAGON RESTORATION II INC L10P22-10 BRIDGE DECK REHAB PAY #1 42,963.75 06/13/2023 111868 PARK NICOLLET CLINIC JUN 2023 CAM 1,500.00 06/13/2023 111869 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 4,490.02 06/13/2023 111870 PEDERSEN, JAMES SCULPTURE STROLL 2023 1,000.00 06/13/2023 111871 PEDERSEN, RYAN SCULPTURE STROLL 2023 1,000.00 06/13/2023 111872 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 6,500.40 06/13/2023 111873 PHILIPS HEALTHCARE SMART PADS - POLICE 146.25 06/13/2023 111874 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 30,795.21 06/13/2023 111875 PIONEER ATHLETICS / PIONEER MFG HOSE, AEROSOLE - PARKS 128.60 06/13/2023 111876 PLUMBING & HEATING BY CRAIG REPAIRS & SUPPLIES - PARKS 1,432.82 06/13/2023 111877 POMP'S TIRE SERVICE INC TIRES & PARTS - STREETS 1,272.74 06/13/2023 1111878 1 PREMIUM WATERS JUN WATER & SERVICE - PARKS 77.49 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/24/23 - 6/13/23 Check Date ------------------- 06/13/2023 Check ------------- 111879 Vendor Name ---------------------------------------------------------------- PULKRABEK, MITCH Description -------------------------------------------------------------------------- UB refund for account: 1-480-5990-4-04 Amount -------------------------- 71.05 06/13/2023 111880 QUALITY FLOW SYSTEMS PUMP REPAIR, TRANSDUCERS - WWTP 3,127.68 06/13/2023 111881 QUILL CORP PAPER - POLICE 69.98 06/13/2023 111882 R & R EXCAVATING L1P23-01: ROBERTS RD SW #3 4/26 - 5/22 572,636.96 06/13/2023 111883 RADWELL INTERNATIONAL MOUNTING ASSEMBLY - COMPOST 129.85 06/13/2023 111884 RAHN PAINTING & CONTRACTING LLC SNOW REMOVAL, LANDSCAPING - MULTIPLE DEPTS 3,257.50 06/13/2023 111885 RAU, KYLE REIMB: SAFETY FOOTWEAR - POLICE 124.95 06/13/2023 111886 RECREONICS TUBES, UMBRELLAS, BOARDS, TEST KITS - WATERPARK 2,370.69 06/13/2023 111887 RED BULL DISTRIBUTION COMPANY INC COST OF GOODS SOLD - LIQUOR HUTCH 77.76 06/13/2023 111888 REINDERS SPREADER W/ PC FRAME, SEED MIX - PARKS 672.00 06/13/2023 111889 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 11,905.86 06/13/2023 111890 RHEAULT, KARMAN SCULPTURE STROLL 2023 1,000.00 06/13/2023 111891 RICE LAKE CONSTRUCTION GROUP 1_31321-03 WWTF HEADWORKS IMPVS FINAL #17 1,047.61 06/13/2023 111892 RIGID HITCH HOOKS,MOUNTS- STREETS 367.82 06/13/2023 111893 ROULET, BRIAN UB refund for account: 2-650-5450-1-00 130.20 06/13/2023 111894 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 255.59 06/13/2023 111895 SAM'S TIRE SERVICE TIRES - POLICE 584.00 06/13/2023 111896 SEPPELT, MILES REIMB: MEETINGS - EDA 411.52 06/13/2023 111897 SHARE CORPORATION CLEANER, PODS - MULTIPLE DEPTS 1,084.88 06/13/2023 111898 SHI INTERNATIONAL CORP TOPAZ SYSTEMS HARDWARE - BLDG INSPEC 136.10 06/13/2023 111899 SHORT-ELLIOT-HENDRICKSON INC APR SERVICES FOR VARIOUS PROJECTS 23,241.00 06/13/2023 111900 SIMONSON LUMBER CO DEADBOLTS, KEYING, LEVERS - PARKS 1,159.68 06/13/2023 111901 SIR LINES -A -LOT 2023 LONG -LINE STRIPING - STREETS 19,080.34 06/13/2023 111902 SIRCHIE ACQUISITION COMPANY LLC NARCOTIC TESTS - POLICE 152.12 06/13/2023 111903 SITEONE LANDSCAPE SUPPLY PAVERS, NAILS, RISERS, HERBICIDE - PARKS 3,569.60 06/13/2023 111904 SORENSEN'S SALES & RENTALS CARPET CLEANER - LIQUOR HUTCH 44.83 06/13/2023 111905 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 40,130.28 06/13/2023 111906 STANDARD PRINTING-N-MAILING POSTAGE, SUPPLIES - MULTIPLE DEPTS 1,249.47 06/13/2023 111907 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 499.08 06/13/2023 111908 STAR TRIBUNE JUN 2023 -JUN 2024 SUBS - MULTIPLE DEPTS 236.50 06/13/2023 111909 STONY CREEK LANDSCAPES - TIM ADAMS SCULPTURE STROLL 2023 2,000.00 06/13/2023 111910 STREICH TRUCKING CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 4,440.00 06/13/2023 111911 TALL SALES COMPANY APRIL 2023 COMMISSIONS - CREEKSIDE 15,497.60 06/13/2023 111912 TBS FACTORING SERVICE LLC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 2,350.00 06/13/2023 111913 TNL CREATIONS URN STAND - CEMETERY 473.50 06/13/2023 111914 TRI COUNTY WATER BOTTLE WATER DELIVERY - MULTIPLE DEPTS 137.00 06/13/2023 111915 TRI-COUNTY PALLET & CRATE PALLETS - COMPOST 6,160.00 06/13/2023 111916 TRUGREEN AND ACTION PEST CONTROL 2023 PROGRAM - OPTION II 3,768.50 06/13/2023 111917 TWO-WAY COMMUNICATIONS INC STRT198: INSTALL RADIO -STREETS 691.79 06/13/2023 111918 UHL COMPANY INSTALL HANDICAP WALL SWITCHES - NEW PD 627.00 06/13/2023 111919 USA BLUE BOOK EQUIPMENT PARTS - MULTIPLE DEPTS 1,217.29 06/13/2023 111920 VALLEY PAVING INC 1_21322-02, 23-02, & 22-03: 2023 PAVEMENT IMPVS 4,783.25 06/13/2023 111921 VALLEY SALES OF HUTCHINSON 2017 CHEVY SUBURBAN: A/C REPAIR - POLICE 578.32 06/13/2023 111922 VERIZON WIRELESS MAR 24 - MAY 23 PHONE SERVICES 6,767.44 06/13/2023 111923 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 30,114.30 06/13/2023 111924 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 919.90 06/13/2023 111925 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 1,761.50 06/13/2023 111926 VIVID IMAGE WEBSITE UPDATES - EDA 232.50 06/13/2023 111927 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 8,132.31 06/13/2023 111928 WELCOME NEIGHBOR NEW RESIDENT VISITS - LIQUOR HUTCH 60.00 06/13/2023 111929 WILSON'S NURSERY INC TREES - MULTIPLE DEPTS 4,062.00 06/13/2023 111930 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 1,653.00 06/13/2023 111931 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 2,851.29 06/13/2023 111932 WM MUELLER & SONS SAND - STREETS 3,660.48 06/13/2023 111933 WOLLAN, ANDREA REFUND: MOVING TO JV - REC 101.00 06/13/2023 111934 ZEP SALES AND SERVICE ZEP SUPER FLASH - HATS 386.67 06/07/2023 111935 HUTCHINSON, CITY OF REPLENISH ATM 5,000.00 Total - Check Register A: $ 2,106,490.79 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. 2023 Pavement Management Report Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 6/13/2023 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The 2022 Pavement Management Report is attached. Some of the highlights from this year are: 75.0 miles City streets - rated 2.5 miles City streets - unrated (gravel, undeveloped, not -in-service) 6.1 miles County roads - unrated 6.7 miles State highways - unrated 90.2 miles Total The overall network Pavement Condition Index (PCI) dropped 5 points from 76 to 71 (estimated), within the City's stated goal to maintain an overall network PCI of 65-75. Please note, this is calculated using standard decay curves. This PCI calculation is NOT based on an actual survey. The next actual survey is scheduled for Summer/Fall 2023. Data indicates a need for additional maintenance funding, especially for patching and maintenance overlays. To offset the significant growth in streets in poor and marginal condition (41 % by mileage and 39% by area), more use of overlays should be considered. In the right circumstances, maintenance overlays and mill -overlay projects can provide a relatively low cost improvement to overall network PCI. However, it is important to remember maintenance overlays and mill -overlay projects are not suitable repair techniques for all streets. To begin to address this, the 5-year Capital Improvement Plan includes a number of mill -overlay projects. Areas with streets in poor condition (Washington, Hassan, Oakland, and Clifton Heights) are being addressed within the 5-year CIP. BOARD ACTION REQUESTED: No action necessary. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON A CITY ON PURPOSE. June 2023 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 To: Honorable Mayor and City Council members Matt Jaunich, City Administrator From: John Olson, Public Works Manager Subject: 2022 Pavement Management Report Pavement Management The City uses a pavement management system to collect and manage information about the condition of its pavement. Since 1996, this system has helped the City manage its significant investments in pavement. Pavements under the City's jurisdiction are worth well over $200 million (+/- $15,000 per capita) in replacement value. The pavement management system helps to make the best use of available funds by providing decision -makers with important information about pavement conditions and maintenance options. Using this information, maintenance activities can be planned in a timely manner to help preserve pavement at less expense over time. The goal of pavement management is to do the right treatment to the right pavement at the right time at the lowest possible cost, in order to prolong the life of pavement. PCI Excellent C,00d 40% Drop in Ouality 75%of Life Fair Poor 40% Drop in Quality Very Poor Failed Spending S 1 on preservation here. Miles Category 75.0 — City rated 2.5 — City unrated 6.7 — MnDOT 6.1— McLeod Co. 90.3 -Total miles „eliminates or delays spending $6 to $10 on rehabilitation or reconstruction here. 12% of Life O 5 10 15 20 1 Budget Recommendation Capital and maintenance funding sources are limited. It is also necessary to utilize some of these limited resources for other purposes that do not directly affect system -wide PCI ratings. For example, spending on utilities, streetlights, trees, trails, sidewalks, signs, etc. does not affect the PCI score, but are important components of any project. Over time, higher spending for other purposes can result in a larger backlog of work, driving system -wide PCI ratings down. Pavement management software allows for evaluation of various budget scenarios. Looking at various scenarios helps to determine the effect of various plans on system -wide PCI. Over time, Public Works has established standard scenarios of maintaining the existing PCI, increasing PCI by 10% and decreasing PCI by 10%, looking out over a 20-year period to determine the most economically advantageous 5-year project list. Projects appearing in all three selections generally demonstrate significant economic value and/or positive affect on system -wide PCI's. Budget Recommendation The budget for capital projects ends up at around $4.3 million per year. This represents an increase compared to previous years. The primary sources of cost increases include: • Oil prices, including bituminous and fuel costs • Material costs and material availability issues • Labor costs and labor shortages • Additional projects on more streets needed to maintain PCIs CAPTIAL (* spending not affecting PCI ratings: streetlights, trees, streetscape items, sidewalks, etc.): Construction/partial reconstruction $2,377,383 54.7% Reclaim/overlay 1,404,288 32.3% Spending not affecting PCI ratings* 567,250 13.0% Total capital improvements 54,348,921 GO Improvement Bonds $1,900,000 76.2% Assessments 595,000 23.8% Municipal State Aid 930,000 Annual Water 200,000 Annual Wastewater 200,000 Annual Storm water 50,000 Annual Total capital funding 53,875,000 Capital shortfall $ 473,921 (12%) 2 By choosing less intense projects with fewer amenities, it is possible to reduce the capital shortfall. Increasing the GO Bonding amount may be necessary within the next five-year period to address cost increases. Without addressing cost increases, the backlog of work will continue to grow and the average network PCI will decrease. The budget for maintenance projects ends up at around $453,000 per year. Maintenance costs have also increased due to fuel, materials and labor costs. Assuming current maintenance funding will remain at $400,000, the resulting shortfall is $53,000. MAINTENANCE: In-house patching & repairs $ 158,000 Maintenance overlays 100,000 Pavement preservation 150,000 Crack repair 45,000 Total maintenance projects S 453,000 General fund $ 175,000 Infrastructure maintenance 225,000 Total maintenance funding S 400,000 Capital shortfall $ 53,000 (13%) !d `14 3 Pavement Condition Index (PCI) PCI is determined by periodically conducting physical surveys. Physical surveys are usually done every three years. Pavement distresses for each section are identified and cataloged. Typical pavement distresses include: Cause: Typical distress: Insufficient strength Alligator cracking, longitudinal cracking, potholes, rutting Environmental effects Transverse cracking, block cracking, reflective cracking, frost heaves Materials related Bumps & sags, corrugation, depressions, edge cracking, flushing, lane/shoulder drop-off, polished aggregate, raveling, shoving, slippage cracks Previous maintenance Patches During physical surveys, distresses are identified and assigned low, medium, or high severity ratings that are entered into the pavement management system. Distress entries result in calculated deductions. The sum of all deductions is subtracted from 100 to arrive at the pavement section's PCI. The weighted average of the PCI's for all sections are combined to calculate system -wide PCI. Some streets do not get surveyed or rated, including streets under State or County jurisdiction and streets under City jurisdiction that are either undeveloped or unpaved. PCI is based on a 100-point scale (100 = no distresses, 0 = fully deteriorated street). Categorizing the PCI scores helps to identify potential maintenance options. A 5-tier condition rating is used: Excellent 86-100 Green Good 71-85 Blue Adequate 51-70 Yellow Marginal 36-50 Orange Poor 0-35 Red The City's stated goal has been to maintain an average system -wide PCI of 65 to 75. In 2018, Public Works surveyed some other agencies in Minnesota to see what their target PCI was. On average, the target PCI for other agencies surveyed was 70. Physical surveys capture pavement conditions at a specific time. Between physical surveys, system -wide PCI is estimated by applying standard decay calculations to each pavement section. The last physical survey was completed in 2020. The next physical survey is scheduled for 2023. Estimated PCI for the pavement network following the 2022 construction season (excluding in- house maintenance) was 71. This represents a 6.5% decrease compared to the physical survey conducted in 2020. 4 Past system -wide PCI ratings have been: Year System -wide PCI rating 2022 71 estimated 2020 76 2017 76 2014 71 2011 66 2007 69 2004 77 1996 72 System -wide PCI's vary over time. PCI ratings were the same between 2017 and 2020. Maintaining the system at steady PCI ratings indicates that appropriate projects are being selected and funding levels are adequate. This is the ideal situation, fulfilling the overall goal of pavement management. Pavement Invento The majority of pavements are rated on a regular basis. However, some streets are not rated because they are undeveloped or unpaved. No ratings are given to pavements under County or State jurisdiction. Center - Classification Line Miles PCI City streets -rated 75.0 71 estimated City streets-unrated 2.5 n/a State highways-unrated 6.7 n/a County roads-unrated 6.1 n/a Tota 1 90.3 Over time, the City's pavement network has grown by new construction and/or from turn -back of other agencies' roadways at an annual pace of about 1.5% over the last 20 years. In 2021, Jefferson St NE (Washington Ave E to 1" Ave NE), 0.08 miles, was newly constructed adjacent to the new Police facility site. No new streets were constructed or turned back to the City in 2022. Data Analysis Assuming the 2023-2027 Capital Improvement Plan (CIP) is implemented as proposed, it appears system -wide PCI will remain within the 65 - 75 range for the next 5-year period. This prediction assumes proposed spending levels remain in place and that provisions are made to account for the rising construction costs. In the past ten years ending in 2020, maintenance projects were performed on an average of 571,000 square yards (SY) of pavement per year. In 2022, 77,118 SY of maintenance overlays were performed. Due to damage of seal coated roads, there is no more seal coating being done. 5 Pavement management data continues to indicate a need for overlays. This is likely because the City had focused on biennial seal coat projects the previous 10 —15 years and these pavements now need higher levels of maintenance. A grouping of streets in the downtown area have been identified as being in marginal or poor condition. Another grouping of streets in poor condition can be found in the Clifton Heights addition. There are also a few streets in poor condition located in the southeast neighborhoods. Alternatives for Pavement Maintenance Public Works operators typically focus on streets in Excellent or Good condition, because maintenance efforts for these streets are typically very cost-effective. Public Works operators have become very good at making high quality pavement repairs that last for several years. Streets rated as Good, Adequate or Marginal are evaluated to determine whether localized repairs can be coupled with other maintenance strategies to increase the street's longevity at a reasonable cost. Streets in Marginal or Poor condition eventually are maintained only for safety -related issues, until a capital project is feasible. The most commonly used project alternatives are listed from most expensive to least expensive: Strategy Description Cost/Sy New construction new infrastructure where none existed $175.00 Reconstruction existing infrastructure replaced by new infrastructure $175.00 Partial reconstruction street, curb & gutter, drainage, minimal utility work $138.00 Full -depth reclamation street surface, drainage, minimal curb, gutter & utility work $69.00 Mill -Overlay remove >1.5" of entire surface, resurface, other work limited $48.00 Maintenance overlay remove <1.5" of edges, resurface, no other work $22.00 Micro surfacing asphalt and aggregate application; full -width of street $6.50 Spray injection asphalt and aggregate targeted application; usually on large cracks $4.25 Seal coat/fog seal no longer considered an option, due to damaged roadways $2.75 Replay sealant polymerized agricultural based asphalt sealant $2.00 Crack Repair rout and apply sealant to cracks, over -band larger cracks $1.10 Project Development Whenever possible, projects are developed to maximize pavement lifespan. Ideally, less expensive maintenance projects are done early and at critical points during the service life to prolong the pavement's service life. When the PCI drops too low, maintenance projects are no longer an option. All pavements eventually decay to the point where costly capital projects are needed. There are 1,922,836 SY of pavement in inventory. The mix of projects over the last ten years has been: Capital protects: Maintenance protects: Construct/reconstruct 637,591 22.4% Seal coat/fog seal 2,182,756 38.2% Partial reconstruct 1,077,313 37.8% Replay Sealant 2,908,061 50.9% Reclaim 408,967 14.3% Crack repair 558,710 9.8% Overlay -Structural 728,648 25.5% Pavement repairs 61,243 1.1% Tota 1 2,852,519 100.0% 5,710,770 100.0% Total - 10 yrs. 285,252 571,077 Average annual projects 14.8% 29.7% The City's CIP and maintenance budgets include projects that should result in maintaining an average system -wide PCI of 65 to 75 for the next five years. Actual PCI scores are based upon physical surveys conducted. During the period covered by the current CIP, physical surveys are scheduled for 2023 and 2026. Public Works Operators make high quality, long-lasting pavement repairs on streets in Excellent and Good condition. Prior to 2019, Public Works operators typically placed about 150 tons of bituminous patch material annually. Over the last three years, Public Works operators have placed an average of just short of 350 tons of bituminous patch material per year, more than twice as much as usual. Frost Damage Sometimes, a significant challenge to maintaining PCI's of 65 - 75 comes in the form of severe weather. Following severe winters, there is always the chance for frost -damaged streets. In 2019, following a particularly severe winter, repairs to frost -damaged streets cost an additional $164, 000. The typical repair process for frost -damage streets includes having Public Works Operators excavate, install geotextile fabric, and place aggregate material in frost -damaged areas. Contractors typically patch and/or pave larger frost -damaged areas, while smaller areas may be patched and/or paved by Public Works Operators. Following the 2022-2023 winter, the following streets were identified for a maintenance overlay project: • 2nd Ave SW (Dale St SW to Glen St SW) • Dale St SW (Century Ave SW to South Grade Rd SW) • Dale St SW (Roberts Rd SW to 2nd Ave SW) • Market St SW (Denver Ave SW to Century Ave SW) 7 Condition Ratings -:00-35 MARGINAL:36-50 ADEQUATE:51-70 GOOD:71-85 EXCELLENT: 85-100 Overall rating Length Miles %% SY Area 2022 2020 Rated streets 395,831 75.0 83.0% 1,506,593 71 76 Not rated 81,113 15.3 17.0% 416,243 na na Total 476,944 90.3 100.0% 1,922,836 71 76 PCI by Quadrant Length Miles %% SY Area 2022 2020 Northwest 74,224 14.1 15.6% 264,844 74 78 Northeast 47,563 9.0 10.0% 189,380 69 72 Southwest 172,201 32.6 36.0% 639,364 72 72 Southeast 101,843 19.3 21.4% 413,005 74 81 Rated streets 395,831 75.0 83.0% 1,506,593 75 76 Not rated 81,113 15.3 17.0% 416,243 na na Network 476,944 90.3 100.0% 1,922,836 75 76 PCI by Designation Length Miles %% SY Area 2022 2020 Local Roads 300,269 56.9 63.0% 1,103,790 69 73 MSA streets 61,506 11.7 12.9% 270.607 73 79 County Rd turn back 26,198 5.0 5.5% 88,421 86 88 C.S.A.H. turn back 6,767 1.2 1.4% 33,008 95 95 Trunk Hwy turn back 1,091 0.2 0.2% 7,878 99 100 Rated streets 395,831 75.0 83.0% 1,506,593 75 76 Not rated 81,113 15.3 17.0% 416,243 na na Network 476,944 90.3 100.0% 1,922,836 75 76 • attached for reference are photos of streets with various PCI ratings. m PCI (by mileage) 75.0miles 30.00 86'100 71-85 51-70 36-50 0-35 25.00 `. zzyo zozw ` �szw �a�o 10.00 s ^'~^ym _ �uo ``.. szw Excellent Good Adequate Marginal Poor PCI (by area) 1.507 million Sq»dS 600,000.00 86-100 71'85 51-70 36'50 0'35 500,000.00 \ 400,000.00 ` 300,000z0 200,000.00 ��00.00 Excellent Good Adequate Marginal Poor PCI = 100 PCI = 80 10 PCI = 70 PCI = 50 11 PCI = 40 QOHM11 12 City of Hutchinson Public Works Roadway Maintenance Work Plan Considering the department's responsibilities, roadway maintenance has the most effect on the greatest number of people, so it is among the top maintenance activities done by the department. Roadway maintenance represents a significant amount of the department's time, resources and budget. The average pavement section in Hutchinson is about 539 feet long (about 1.6 typical city blocks). There are 90.2 miles of street and 883 sections of street. 15.3 miles and 104 sections are not rated because they are under the State jurisdiction, County jurisdiction or are undeveloped or unpaved. Street condition #sec chg LF Mi. Sq Ft Sq Yds %°% Poor (0-35) 82 0 35,750 6.8 1,270,853 141,206 9% Marginal (36-50) 58 8 30,985 5.9 1,068,636 120,737 8% Adequate (51-70) 121 14 72,853 13.8 2,394,575 266,064 18% Good (71-85) 240 31 120,477 22.8 4,077,141 453,016 30% Excellent (86-100) 277 (54) 135,766 25.7 4,730,130 525,570 35% Rated 778 (1) 395,831 75.0 13,541,335 1,506,593 100% Not rated 105 1 81,113 15.3 3,746,189 416,243 All roadways 883 0 476,944 90.3 17,287,524 1,922,836 Department resources Time allocation: Approximately 3,500 hours (1.7 FTE) for roadway maintenance. General Fund: Approximately $250,000 for labor, materials and repairs. Capital Projects Fund: Approximately $275,000 for preservation and repair projects. Priority of streets to maintain: 1) Priority routes (as identified in the snow removal & ice control policy) 2) Business districts (including downtown, highway districts, schools, hospitals, etc.) 3) Parade routes (focus on pedestrian safety) 4) Residential streets 13 Most roadway sections are in EXCELLENT and GOOD condition (65%). Maintenance for these sections focuses on preservation: 1) Bio-based pavement preservation. Bio-based pavement preservation consists of first sweeping and cleaning the section. Bio-based preservation material is then applied at a rate of approximately 0.20 gallons/sq yd. In 30-60 minutes, the roadway is open to traffic. For high traffic roadways, dividing applications into two or three passes allows work to be done under traffic. At this point, it appears likely that sections will receive Replay pavement preservation applications at least three times, every 6-8 years. This work is typically done by a contractor. 2) Surface treatments. Other surface treatments are available, have been used, and will continue to be considered, based on their cost and effectiveness. Surface treatments include products like Reclamite, GS1388, T-MAT, MACMAT or other polymerized asphalt or petroleum based products. These products are designed to reintroduce binders that lock in aggregates while reducing the effects of oxidization. This work is typically done by a contractor. 3) Crack repair. Crack repair for sections in excellent condition consists of routing and sealing cracks to at least %" x %" using high -quality crack repair material. Cracks are over -banded so material does not extend more than %" above the grade of adjoining pavement. This work is typically done by a contractor. 4) Localized repairs. Localized repairs are made to address specific areas of distress in pavements. Whenever possible, distresses are milled or cut out to reach pavement in sound condition. Approximately 2-3" of pavement is removed, tacked and bituminous material is placed to match the grade of adjoining pavement. As necessary, bituminous material may need to be removed down to the base material. After any base repairs are made, bituminous material is placed in lifts of 2-3" until matching the grade of adjoining pavements. Public Works operators typically address work in smaller distress areas, while contractors typically address larger distress areas. Roadway sections in ADEQUATE condition make up the next largest grouping (18%). Maintenance for these sections focuses on improving the section's condition: 1) Crack repair. Crack repair for streets in good/adequate condition may consist of routing and sealing low severity cracks, using mastic material and/or lower grade material for medium severity cracks (with or without routing). Spray injection patching or localized repairs may be made to address high severity cracks. Public Works operators typically address work in smaller distress areas. Contractors are used to address larger distress areas. 2) Spray infection patching. Spray injection patching may be used to address medium to high severity cracks, primarily as a method to improve ride quality. 14 3) Localized repairs. Localized repairs are made to address specific areas of distress in pavements. Whenever possible, distresses are milled or cut out to reach pavement in sound condition. Approximately 2-3" of pavement is removed, tacked and bituminous material is placed to match the grade of adjoining pavement. As necessary, bituminous material may need to be removed down to the base material. After any base repairs are made, bituminous material is placed in lifts of 2-3" until matching the grade of adjoining pavements. Skin patching of large areas may also be done. Skin patching consists of a layer of bituminous material no more than 2" in depth being placed over distressed pavement or grade imperfections. Skin patches do not typically extend from curb to curb, nor are they usually more than 25% of a roadway section's length. Public Works operators typically address work in smaller distress areas. Contractors are used to address larger distress areas. 4) Seal coating. Due to the significant damage occurring on seal -coated roadways, the City no longer does seal coating projects. In most cases, crack repairs and localized repairs are completed, to prepare the roadway for a maintenance overlay. 5) Maintenance overlay. Once crack repairs and localized repairs are complete, the roadway section may be a candidate for a maintenance overlay. Maintenance overlays consist of placing a layer of bituminous material no more than 2" in depth over repaired pavement or grade imperfections. Maintenance overlays generally extend from curb to curb and typically address at least 25% of a roadway section's length. Public Works operators typically prepare the roadway for the maintenance overlay by milling curb edges, milling around utility structures and making necessary minor repairs before installing the overlay. Contractors may also be utilized to perform milling operations. Maintenance overlay paving is typically done by a contractor. Roadway sections in MARGINAL and POOR condition make up the least amount of sections (17%). Maintenance for these sections focuses on the safety of users: 1) Safety -related repairs. The focus for these sections is generally limited to repairs necessary to address safety concerns. Work will generally focus on crosswalks and travelled portions of the section (the center 24'). Work outside of the travelled portions of the pavement section focuses on addressing any significant safety concerns. 2) Localized repairs. Localized repairs will be done on sections in marginal or poor condition, when authorized by the Public Works Manager or designee. Generally localized repairs will be not be authorized unless the repair will likely move the section into a higher condition category or be effective for at least two years. The Public Works department maintains a list of pavement sections that need to be reconstructed. Once a section is placed on the reconstruction list, maintenance activities are primarily focused on addressing safety concerns related to potentially hazardous conditions. 15 Factors that are evaluated to determine if sections need to be reconstructed include, but are not limited to: • Pavement surface conditions warrant reconstruction (PCI <40) • Preservation is no longer cost effective • Subgrade failure • Failure of curb, gutter and drainage improvements • High or low grade on the roadways' crown that affect drainage • Traffic considerations • Capacity considerations • Functional considerations • Safety considerations • Condition of associated underground utilities • Condition of other associated municipal infrastructure Identifying sections that need reconstruction helps the department allocate its resources to pavement repairs that maximize cost -benefit. Local Repairs A typical maintenance/patching day includes transporting material and equipment, preparing work sites, conducting patching/repair work and cleaning up. Most Public Works operators' work focuses on sections with PCIs from 51-100. The following identifies why City operators focus on sections with PCIs of 51-100: 1) Capable operators — Current Public Works operators are skilled at making small, localized pavement repairs. 2) Adequate equipment— Equipment currently owned by the City allows Public Works operators to make high -quality pavement repairs. 3) Contracting is expensive— Many contractors focus on larger jobs, so contractors are usually only willing to do small repairs if they are highly profitable. 4) PCIs from 51-100— Repairing defects is typically cost-effective. 5) PCIs 50 or less — Repairing defects is typically not cost-effective. Limiting maintenance on streets with PCIs 50 or lower to addressing safety concerns and hazards will typically allow adequate time to perform more cost-effective repairs on sections with PCIs greater than 50, without increasing crew size. Using Public Works operators, equipment and resources to address sections with PCIs between 51-100 results in more streets receiving attention. 16 Crew assignments: 1— Site Preparation 2 — Patcher 3 — Driver 4— Raker/Finisher 5 — Roller Operator 6 — Truck driver Typical Crew Size* = As few as one employee when placing cold mix, to as many as six crew members when hauling and placing larger quantities of bituminous materials * Crew size does not take traffic control into account. For situations requiring significant traffic control efforts, additional crewmembers are assigned as needed. Light Roadway Maintenance Equipment*: • 1-ton dump truck • 9,900# tilt -bed trailer • 46" vibratory roller/compactor • 1-ton w/ flatbed -dump • 3.5 cubic yard heated asphalt trailer w/ 50 gal tack oil • Walk -behind blower • Backpack blower • Miscellaneous hand tools *Seasonal maintenance personnel can operate the aforementioned equipment without special licenses. Early and late in the season, one load of 3.5 cubic yards is typically adequate for patching. The 46" roller is adequate for most municipal applications. Heavy Roadway Maintenance Equipment**: • 2 ea. Tandem -axle dump trucks for hauling bituminous and other materials • Single -axle dump trucks for debris • Wheel loader • Tilt -bed trailer for skid steer loader • Skid steer loader • Skid steer attachments: 1) Bucket; 2) Hydraulic breaker; 3) Asphalt Planer; 4) Pickup Broom; 5) Kick off broom. **Full-time, regular operators operate this equipment. Larger repairs will typically require some or all of this equipment. 17 City of Hutchinson Centerline Map 2023 Pavement Management Report N wF S- - Poor \' Marginal _ cTrIlkS Adequate s� Good Excellent' ' Ji w IM�._. Li ii gg P i - - iININ - n ma 2023-2027 Project Selection (all 3 scenarios) Best value 5-year project list in 20-year evaluation City of Hutchinson Centerline Map 2023 Pavement Management Report N W Rehaba� Overlay �.a t r r , .� 2023-2027 Project Selection (all 3 scenarios) Best value 5-year project list in 20-year evaluation c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consider a second reading and an adoption of Ordinance 23-839 - An Ordinance Agenda Item: Amending Chapter 31.29 - Public Arts Commission Department: Administration LICENSE SECTION Meeting Date: 6/13/2023 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Unfinished Business 0 Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Back in October, the City Council approved Ordinance 22-832 which amended the City's zoning code in regards to signage and murals, which essentially elimianted the requirement for a conditional use permit for murals as long as they were not commercial speech. Part of the reason for this change was due to recent Supreme Court rulings in regards to freedom's of speech. With that still in mind, we are in need of updating the portion of our City Code that deals with the Public Arts Commission. A portion of that code deals with art on private property and staff felt it was approriate to eliminate some of that language at this time. There are also a couple of minor updates that better defines the role of the Public Arts Commission. A marked -up version and a clean version of the ordinance is attached. The proposed changes to the ordinance have been reviewed by the Public Arts Commission. Staff is asking the council to consider a second reading and adoption of the ordinance. There have been no changes to the ordinance since its first reading. BOARD ACTION REQUESTED: Consider a second reading and adoption of the ordinance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A ORDINANCE 23-839 AN ORDINANCE AMENDING CHAPTER 31.29 — PUBLIC ARTS COMMISSION The City Council of the city of Hutchinson hereby ordains that Chapter 31.29 of the Hutchinson City Code shall be amended to read as follows: § 31.29 PUBLIC ARTS COMMISSION. (A) Establishment. A Public Arts Commission is hereby established. (B) Definition. For purposes of this section, PUBLIC ART is hereby defined as: (1) , business entity or -the eity; and (2) Physical artwork which is viewable by the general public installed on land or buildings (internal or external) owned by the city. (C) Purpose. The purpose of the Public Arts Commission shall include, but not be limited to: (1) Establishing standards and guidelines for donations of public art to the city (2) Determining the process and standards of accepting or declining gifts or installations of public art; (3) Finding and evaluating funding sources for public arts projects; (4) Establishing the procedure and funding for the maintenance of public art; (5) Establishing guidelines for the branding, naming and placard placement on public art; (6) Ensuring that obsolete public art is properly disposed of, and (7) Providing forums and hearings to discuss public arts and/or architectural influences of projects to determine and make recommendations about public arts projects to the City Council; and (8) Establish standards, guidelines, and general oversight of the City's Public Arts Sculpture Stroll. (D) Composition. The Commission shall be composed of seven members, six of whom shall serve staggered three-year terms and one of whom shall be a member of the City Council. Commission members shall be appointed by the Mayor with Council approval. The Difeetef e Plafming4ening/ Building and the Difeetef of Parks/Recreation/Community Education Director shall be an ex-officio members. (E) Duties. (1) The Public Arts Commission shall act in an advefs advisory capacity to the City Council for the city and shall make recommendations to the City Council on issues regarding public art within the city limits. (2) The Public Arts Commission may develop and implement policies and procedures, as necessary, with approval by the City Council, to meet the purpose and objectives of the Commission. (3) The Public Arts Commission shall review all projects that meet any of the following criteria, in accordance with its written policies and procedures: (a) City initiated public arts projects; whether on city parkland, or public-. property that meet the definition of public art; (b) Gifts of public art offered to the city; (c) Private arts projects that require a conditional use permit, variance, franchise agreement or other action requiring approval of the City Council; (d) Public art, as defined in division (B) above, that requires maintenance or restoration and is whethe owned by the city ef iiet; (e) City improvement or facility projects that may include public art; (f) private art that is visible by the public, when requested by the owner; and (g) Other arts -related projects dealing with city -owned land or buildings (internal or external), as directed by the City Council. (4) Applications for projects, or requests to be on the meeting agenda, should be submitted to the Public Arts Commission seven days prior to the date of regularly scheduled Commission meetings. Projects must be submitted on the form specified in the Commission's policies and procedures. (F) Funding. Funds for construction or maintenance of public arts projects shall be held by the city in accounts dedicated for public arts use. FURTHERMORE BE IT ORDAINED that the effective date of this ordinance shall be upon adoption and publication. Adopted by the City Council this Attest: Gary T. Forcier, Mayor day of , 2023. Matthew Jaunich, City Administrator ORDINANCE 23-839 AN ORDINANCE AMENDING CHAPTER 31.29 — PUBLIC ARTS COMMISSION The City Council of the city of Hutchinson hereby ordains that Chapter 31.29 of the Hutchinson City Code shall be amended to read as follows: § 31.29 PUBLIC ARTS COMMISSION. (A) Establishment. A Public Arts Commission is hereby established. (B) Definition. For purposes of this section, PUBLIC ART is hereby defined as: (1) Physical artwork which is viewable by the general public installed on land or buildings (internal or external) owned by the city. (C) Purpose. The purpose of the Public Arts Commission shall include, but not be limited to: (1) Establishing standards and guidelines for donations of public art to the city (2) Determining the process and standards of accepting or declining gifts or installations of public art; (3) Finding and evaluating funding sources for public arts projects; (4) Establishing the procedure and funding for the maintenance of public art; (5) Establishing guidelines for the branding, naming and placard placement on public art; (6) Ensuring that obsolete public art is properly disposed of, (7) Providing forums and hearings to discuss public arts and/or architectural influences of projects to determine and make recommendations about public arts projects to the City Council; and (8) Establish standards, guidelines, and general oversight of the City's Public Arts Sculpture Stroll. (D) Composition. The Commission shall be composed of seven members, six of whom shall serve staggered three-year terms and one of whom shall be a member of the City Council. Commission members shall be appointed by the Mayor with Council approval. The Parks/Recreation/Community Education Director shall be an ex-officio member. (E) Duties. (1) The Public Arts Commission shall act in an advisory capacity to the City Council for the city and shall make recommendations to the City Council on issues regarding public art within the city limits. (2) The Public Arts Commission may develop and implement policies and procedures, as necessary, with approval by the City Council, to meet the purpose and objectives of the Commission. (3) The Public Arts Commission shall review all projects that meet any of the following criteria, in accordance with its written policies and procedures: (a) City initiated public arts projects; whether on city parkland or public property that meet the definition of public art; (b) Gifts of public art offered to the city; (c) Private arts projects that require a conditional use permit, variance, franchise agreement or other action requiring approval of the City Council; (d) Public art, as defined in division (B) above, that requires maintenance or restoration and is owned by the city; (e) City improvement or facility projects that may include public art; (f) Private art that is visible by the public, when requested by the owner; and (g) Other arts -related projects dealing with city -owned land or buildings (internal or external), as directed by the City Council. (4) Applications for projects, or requests to be on the meeting agenda, should be submitted to the Public Arts Commission seven days prior to the date of regularly scheduled Commission meetings. Projects must be submitted on the form specified in the Commission's policies and procedures. (F) Funding. Funds for construction or maintenance of public arts projects shall be held by the city in accounts dedicated for public arts use. FURTHERMORE BE IT ORDAINED that the effective date of this ordinance shall be upon adoption and publication. Adopted by the City Council this Attest: day of 2023. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approval of Custom Questions for the 2023 National Citizen Survey Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 6/13/2023 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Unfinished Business 0 Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As was previously communicated to you last month and at our last meeting, we are in the process of conducting the 2023 "National Citizen Survey". The last part we have to do before the survey will be distributed is select our half page of custom questions to be included within the survey. Based off of our last conversation, I have included some information on possible questions related to the sales tax for you to consider. I have also included a couple of examples to choose from that were passed onto me from some of our staff. Please note that qustion #1 was included in all of our previous surveys and questions #2 and #3 were included in the last survey. BOARD ACTION REQUESTED: Approval of custom questions to be included in the 2023 National Citizens Survey Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A NCS QUESTIONS TO ASK - 2023 Question #2 On the City's prior surveys, ratings of street repair have consistently been lower when compared to other communities across the nation. How important, if at all, do you think it is that the City put additional funding toward street repair and maintenance? o Essential o Very important o Somewhat important o Not at all important o Don't know Question #3 Currently, the City spends about $4 million a year on street repair and maintenance. In order to fund additional street repair and still maintain the current levels of all City -provided services and programs, additional tax revenue would be needed. How much of a property tax increase would you support or oppose if the revenue generated would be dedicated to fixing, repairing and upgrading city streets and its related infrastructure? Strongly Somewhat Somewhat Strongly Don't Support Support Oppose Oppose Know A $1 million tax increase (about an additional $140 per year in property taxes on a home valued at $230,000) 1 2 3 4 A $500,000 tax increase (about an additional $70 per year in property taxes on a home valued at $230,000) 1 2 3 4 A $250,000 tax increase (about an additional $35 per year in property taxes on a home valued at $230,000) 1 2 3 4 Question #4 Does your household own or plan to purchase an: Own Buv 0-12 months Buv 1-5 years 5+ years Never o electric vehicle or plug-in hybrid EV o a second electric vehicle or plug-in hybrid EV Question #5 Please indicate whether you do any of the following things: o Turn off lights and appliances when not in use o Utilize recycling collection o Utilize source separated compost collection service o Set the thermostat lower in winter and higher in summer o Recreation activities in or along the South Fork Crow River, i.e. biking, boating, fishing, etc. Sales Tax Questions Option #1 (what we asked in 2019) Option #2 Option #3 Never Rarely Often Always The City's 'h cent sales tax is set to expire in 2026. The City currently collects about $1.8 million a year from this tax. The money collected is used to help pay debt requirements for the water and wastewater plants. As the City Council looks forward at plans to make improvements and upgrades at several recreational facilities (Rec Center, Bunch Arena, athletic fields, etc.), renewing the '/2 cent local sales tax is one possible funding option. This would require the approval of local voters, as well as the state legislature. As before, the tax would sunset after the projects are complete. How supportive would you be of renewing the sales tax after it sunsets in 2026 to make improvements and upgrades to city -owned recreational facilities? • Strongly support • Somewhat support • Somewhat oppose • Strongly oppose The City's %2 cent sales tax is set to expire in 2026. The City currently collects about $1.8 million a year from this tax. The City is considering renewing this sales tax. Any renewing of the sales tax would require the approval of local voters, as well as the state legislature. The tax would be used to fund large projects within the City. As before, the tax would sunset after the projects are complete. How supportive would you be of renewing the sales tax after it sunsets in 2026? • Strongly support • Somewhat support • Somewhat oppose • Strongly oppose The City's 'h cent sales tax is set to expire in 2026. The City currently collects about $1.8 million a year from this tax. The City is considering renewing this sales tax. Any renewing of the sales tax would require the approval of local voters, as well as the state legislature. The tax would be used to fund large projects within the City. As before, the tax would sunset after the projects are complete. If the sales tax were to be renewed, the funds collected from those taxes should be used to fund: A. Upgrades or expanded recreational facilities (Rec Center, Bunch Arena, Senior Center, etc.) B. Upgrades to Water, Wastewater or Stormwater Facilities (would likely keep user rates down) C. Repairs and Improvements to the City's Road and Bridge System D. Combination of all three (A, B & C) HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Project Award for 2023 Maintenance Overlays (1-6/P23-07) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 6/13/2023 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received five (5) bids (see attached Bid Tabulation) for the 2023 Maintenance Overlays project letting on Tuesday, May 23rd. The apparent low bidder is Wm. Mueller & Sons, Inc. of Hamburg, MN, with a bid of $283,793.65 (approximately 4% lower than the final Engineer's Estimate). The necessary Resolution to award this project is attached, and City staff recommends approving it accordingly. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15606 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 6/PROJECT NO. 23-07 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: 2023 Maintenance Overlays: 2nd Ave SW (Dale St SW to Glen St SW); Dale St SW (Century Ave SW to South Grade Rd SW); Dale St SW (Roberts Rd SW to 2nd Ave SW); Market St SW (Denver Ave SW to Century Ave SW). Roadway maintenance overlays by construction of surface milling, utility structure adjustment, bituminous surfacing, restoration and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid Wm. Mueller & Sons, Inc. of Hamburg MN $283,793.65 Minnesota Paving & Materials of Rogers MN $286,829.65 Duininck, Inc. of Prinsburg MN $287,829.20 Knife River Corporation of Sauk Rapids MN $292,072.15 Diversified Paving of St Cloud MN $333,761.36 and whereas, it appears that Wm. Mueller & Sons, Inc. of Hamburg MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Wm. Mueller & Sons, Inc. of Hamburg MN in the amount of $283,793.65 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 13th day of June 2023. Mayor, Gary Forcier City Administrator, Matthew Jaunich CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 6/PROJECT NO. 23-07 2023 Maintenance Overlays BID OPENING: 05/23/2023 @ 11:00 AM ENGINEER'S ESTIMATE $294,908.00 COMPLETION DATE: 10/31/2023 ITEM DESCRIPTION Q Engineefa Eatimale Wm. Mueller&SOns Cary HOememann 831 Park Ave PO BOx 247 Hamburg MN55339 Phan. 952-0fi7-2720 c.ryM1LIDwmmueller.cam OMG Mid—t I... tlba Minnesota Paving& Materials Plan ROom 1C4]5 OuN Dr Rogers MN553]C PM1one ]63-028-BBB6 Duininck- Project Manager COB . 20 bO M208 Prinsburg MN 56281 Phan. 32-78-1 D.tor@duimnckcwn Knife River Corporation Plan Raom 4]8] & R.pid Wootl Dr NE Sauk Rapitls MN 5fi3]9 PM1one 32o-258-29G3 Iucmn.subqu.-nihrive Divers —Paving Paul Reinert 56 33rtl Ave & g322 hCIOutl MN5fi3o1 PM1ane 7W-021-0120 pain@tlpipaving.wm BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BASE BID $294,908.00 $283,793.65 $286,829.65 $287,829.20 $292,072.15 $333,761.36 DBE GOAL 0.00 % 0.00 % 0.00 % 0.00 % 0.00 % 0.00 BASE BID — OBAKRIY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 1 2021501 MOBILIZATION LUMP SUN 100 $10,00000 $10,000.00 $15,00000 $15,00000 $14,95000 $14,950 DO $10,00000 $10,00000 $10,00000 $10,00000 $120000 $77200.00 2 2232603 MILL BITUMINOUS SURFACE H25" DEPTH ALONG CURB B TAPERED 6-T000") LIN FT 1445080 $125 $18,06250 $146 $2109700 $150 $2167500 $210 $30,34500 $275 $39,73750 $243 $35,11350 3 2357506 BITUMINOUS MATERIAL FOR TACK COAT GAL 322500 $390 $12577.50 $425 $13,70625 $001 $3225 $290 $9,35250 $U_01 $3225 $396 $12,T]100 4 2360.509 TYPE SP 95 WEARING COURSE MDTURE(2,C) TON 238000 $10000 $23Q000.00 $91 ED $218,008 DO $10000 $23TOOD_00 $93 DO $221840 DO $000 $22184000 $11210 $266,798.DO 5 251H_602 ADJUST VALVE BOX EACH 900 $75 DO $67500 $195 DO $175500 $85.00 $7000 $200 DO $180000 $20000 $1800.00 $0-D0 $0.00 6 2506.502 ADJUST FRAME AND RING CASTING EACH 1700 $75 DO $1,27500 $245 DO $4,16500 $85 DO $144500 WOO DO $5,10000 $40000 $fi800.00 so Do $0.00 7 2563.601 TRAFFICCONTROL LUMP SUN 100 $8,000 DO $8,000.00 $3,700 DO $3,70000 $3,60080 $3,600.00 $3,150 GO $3,15000 $6,000.00 $fi000.00 $4,875 DO $4,87500 8 25825034- SOLID LINE PAINT -WHITE LIN FT SO or $am $32 DO $080 $64.00 $080 $64.00 $am $6720 $U_80 $64.00 $ON $7040 9 258250312" SOLID LINE PAINT -WHITE LIN FT TOLD $8.00 $144.00 $335 $6030 $335 $60.30 $355 $6390 $335 $B0.30 $3.69 $6642 10 25825034- BROKEN LINE PAINT -YELLOW LIN FT 600 DO $am $240.00 $080 $480.00 $080 $48080 $084 $504.00 $U_80 $48080 $088 $52800 11 2582503 4- DOUBLE SOLID LINE PAINT -YELLOW LIN FT 1310 00 $080 $1.048-00 $1 60 $2,09600 $1 60 $2,09680 $1 ]0 $2,22� 00 $1 60 $2,09680 $1 �6 $2,305 60 12 2582518PAVEMENTMESSAGE PAINT -TURN ARROWS EACH 300 $250 DO $750.00 $7500 $22500 $7580 $22580 $7910 $23730 $7500 $22580 $a2 SO $247 SO 13 2582518CRDSSWALKPAINT SOFT 102600 $4-DO $4TITL Do $335 $3,437.10 $335 $3,437.10 $355 $3,64230 $3.35 $3,437.10 $369 $3,78594 TOTAL - LETTING NO. 6/PROJECT NO. 23-07 1 $294,908.00 $283,793.65 $286,829.65 $287,829.--1 12,072.15 $333,761.36 wgat mt HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Hutchinson Event Center - Letter of Intent Agenda Item: Department: PRCE LICENSE SECTION Meeting Date: 6/13/2023 Application Complete N/A Contact: Lynn Neumann Agenda Item Type: Presenter: Lynn Neumann Reviewed by Staff ❑� New Business Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff have been working with representatives of Hutchinson Health Partners to work towards an agreement for the future ownership of the Hutchinson Event Center. Please see attached for the Letter of Intent for the Hutchinson Event Center. The Letter of Intent will remain open by either party until December 31, 2024. The City of Hutchinson and Hutchinson Health Partners are currently working jointly on a Facility Conditions Assessments to explore options for the future of the property. The Letter of Intent has been reviewed by City Administrator, PRCE Director and the City Attorney. City staff recommends moving forward with the Letter of Intent and signatures. The Letter of Intent has also been reviewed by Hutchinson Health Partners staff and attorneys. Staff is requesting City Council authorization for the Mayor and City Administrator to sign the Hutchinson Event Center Letter of Intent on behalf of the City of Hutchinson. Once signed by the City of Hutchinson, the Letter of Intent will be distributed to Hutchinson Health Partners representatives for their signatures. If there is any questions or need additional information, Lynn Neumann will be at the City Council meeting. BOARD ACTION REQUESTED: Authorization for the Mayor and City Administrator to sign the Letter of Intent on behalf of the City of Hutchinson. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Hutchinson Event Center — Letter of Intent This Letter of Intent sets forth certain non -binding and binding provisions concerning property located at 1005 Hwy 15 South, Hutchinson Minnesota, and legally described as: That part of Lot 1, Block 1, CEDAR ACRES SUBDIVISION, according to the plat thereof on file and of record in the office of the Registrar of Titles, McLeod County, Minnesota, described as follows: Beginning at the Northwest corner of said Lot 1, thence Easterly, along the North line of said Lot 1 a distance of 222.71 feet; thence Southerly, deflecting to the right 89 degrees 18 minutes 43 seconds 200.01 feet to the South line of the North 200.00 feet of said Lot 1; thence Westerly, along said South line of the North 200.00 feet of Lot 1 a distance of 222.57 feet to the West line of said Lot 1; thence Northerly, along said West line of Lot 1 a distance of 200.02 feet to the point of beginning. The property is referred to in this document as the "Event Center". This Letter of Intent will remain open for execution by the other party until December 31 , 2024, provided however, that the party submitting this Letter of Intent may withdraw this Letter of Intent, in writing, at any time prior to the other party's execution. NON -BINDING PROVISIONS: Upon execution by Hutchinson Health and the City of this Letter of Intent, the following numbered paragraphs (collectively, "Non -Binding Provisions") reflect only the general understanding of the matters described in them, and each party acknowledges that the Non -Binding Provisions are not intended to constitute a complete statement of, or a legally binding or enforceable obligation on the part of, the City or Hutchinson Health ; and neither the City nor Hutchinson Health shall have any liability to the other with respect to the Non -Binding Provisions until a Real Estate Purchase or Lease Agreement ("Agreement ") is executed and delivered by and between them. If an Agreement is not prepared, authorized, executed, and delivered for any reason, no party to this Letter of Intent shall have any liability to any other party to this Letter of Intent based upon, arising from, or relating to the Non -Binding Provisions. Basic Transaction. On the terms and subject to the provisions to be set forth in the Agreement to be negotiated and entered into by the parties, the City would transfer control of the Event Center to Hutchinson Health either by means of a sale or a lease. 2. State Bonding Constraints. The parties know and understand that the State of Minnesota has contributed state bond financing toward the Event Center and that that financing is subject to a bond financing agreement between the City and the State of Minnesota. The parties agree that it is central to this transaction that the City be relieved of its obligations under that bond agreement or that those obligations be minimized by the State of Minnesota to the satisfaction of the City before any transfer of the Event Center property to Hutchinson Health can take place. 3. Transfer price. The parties agree that Hutchinson Health will pay an amount to the City to be determined through negotiations between the parties. 4. Proposed Closing. If an Agreement is entered into between Hutchinson Health and the City, the parties intend that the proposed transaction would be consummated on or before December 31, 2024 ("Closing"). 5. Initial Drafting. The initial draft of the Agreement for the sale or lease of the event Center shall be prepared by the attorney for Hutchinson Health. 6. Agreement. The Agreement would contain the usual and customary conditions of those typically found in commercial real estate Agreements and/or lease agreements in Minnesota involving municipal corporations and nonprofit corporations for real property of a similar nature. 7. Environmental and Other General Physical Inspections of the Premises. Upon execution of a lease or sale Agreement, Hutchinson Health will have the opportunity to inspect the premises at its own expense to determine the physical and environmental condition of the premises. 8. Other General Physical Inspection of the Premises. A general physical inspection of the Premises would be at the expense of Hutchinson Health and would be completed no later than 90 days after execution of the Agreement. 9. Disposition of Fixtures and Personal Property. The agreement for the sale or lease of the premises will address the final disposition of all fixtures and/or personal property of the City which is currently located on the premises. 10. Zoning and Land Use. Any zoning and land use issues would be resolved at the expense of Hutchinson Health and shall either be resolved prior to the closing of the sale or lease of the premises or the agreement for the sale or lease of the premises shall provide for a contingency and contingency period in which time the parties shall seek to obtain rezoning of the Premises as and each party shall agree to cooperate with the other party's rezoning efforts. 11. Review of Leases, Service Agreements, and Other Agreements. The City shall produce copies of all leases, service Agreements, and other agreements relating to the Premises, and Hutchinson Health shall have a period of time as stated in the agreement to sell or lease the premises for Hutchinson Health to review and either approve or disapprove same. 12. Assignment of Leases, Security Deposits, Service Agreements, and Other Agreements, if any. Subject to Hutchinson Health's approval pursuant to the review afforded by Paragraph 7 above, at Closing, the City shall assign all leases, security deposits, services, Agreements and other agreements relating to the Premises to Hutchinson Health and Hutchinson Health shall assume same. 13. Proration of Taxes, Rentals, Assessments, Service Agreements, Utilities and Other Recurring Obligations (collectively "Property Expenses"). All Property Expenses shall be prorated as of date of Closing as set forth in the Agreement. 14. Condition of Premises. Hutchinson Health shall take the premises in "As -Is" condition as of the date of Hutchinson Health's final inspection prior to the execution of the Agreement, with no warranties expressed or implied. 15. Maintenance of Parking Lot and Common Areas. Upon execution of the sale or lease Agreement, Hutchinson Health will be completely responsible for all property maintenance and upkeep of the Event Center and the adjoining Plaza 15 Shopping Center. BINDING PROVISIONS: Upon execution by the City and Hutchinson Health of this Letter of Intent, the following lettered paragraphs (collectively, "Binding Provisions") will constitute the legally binding and enforceable agreement of the City and Hutchinson Health (in recognition of the significant costs to be borne by all parties in pursuing this proposed transaction and in further consideration of their mutual undertakings as to the matters described herein). A. Reasonable Efforts. Hutchinson Health and the City will negotiate in good faith and use their reasonable efforts to arrive at a mutually acceptable Agreement for approval, execution, and delivery on or before the termination date set forth in Paragraph C (ii) hereof. B. Confidentiality. In the event of that negotiations are terminated, each party will promptly deliver to the other party and will not retain any documents, work papers and other materials (and any reproductions thereof) obtained by each party or on its behalf from the other party as a result of this Letter of Intent or in connection therewith, whether so obtained before or after the execution hereof, and will not use any non-public information so obtained and will use its reasonable efforts to keep such information confidential unless disclosure is required by law. Neither the City nor Hutchinson Health may disclose the existence or status of this Letter of Intent or negotiations of the Agreement to any party other than the City or Hutchinson Health's attorney, broker, lender, and other advisors relating to the purchase and sale of the premises unless disclosure is required by law. C. Termination. Until the Agreement has been duly executed and delivered by all the parties or until the Binding Provisions have been terminated pursuant to this paragraph, whichever occurs sooner the City will not enter into any negotiations, discussions, agreements or understandings for the purpose of selling or exchanging the Premises to any other person or entity. The City and Hutchinson Health will each be responsible for and bear all of their own respective costs and expenses, including without limitation, expenses of their legal counsels, accountants, representatives, and other incurred at any time in connection with this Letter of Intent. The Binding Provisions of this Letter of Intent may be terminated: (i) at any time by mutual written consent of Hutchinson Health and the City; or (ii) upon written notice by any party to the other party if the Agreement has not been executed and delivered by all parties by December 31, 2024 (iv) if to the satisfaction of the City, the City is unable to be relieved of its obligations of the bond financing agreement with the State of Minnesota as referenced in Paragraph 2 of the Non -Binding Provisions above; provided, however, that the termination of the Binding Provisions shall not affect the liability of a party for breach of any of the Binding Provisions prior to the termination. Upon termination of the Binding Provisions, the parties shall have no further obligations hereunder, except as stated in Paragraph B of these Binding Provisions, which shall survive any such termination. The City of Hutchinson Hutchinson Health Date: By: _ Its By: _ Its: Date: By: Its Library Board Meeting April 24, 2023 Members Present: Sue Griep, Margaret Hoffman, Kay Hultgren, Carolyn Ulrich, Dianne Wanzek, and Katy Hiltner, Ex-officio. Excused/Absent: Tim Burley, Julie Lofdahl Carolyn called the meeting to order at 4:30. Minutes from the March 27, 2023, meeting were reviewed and approved. Old Business: 1. Program Summaries: April Attendance: Lego Club (17), Coding, Chess (13), Teen Trivia night (3) Lego and Coding Clubs will not be held during the summer months. Thursday StoryTime will end on May 11, and resume with the summer schedule in June. 2. National Poetry Month: "Poetry in Your Pocket". Several activities have been turned in with time remaining for others to be returned. 3. National Library Week (April 23-29, 2023): A list of activities has been posted on the front doors. Katy expressed appreciation for the Library Board's support of HPL's mission/goals. 4. Legacy Program: "Libraries Rock: History of the Guitar" will be presented on April 25, in Hutchinson (April 27, in Winsted). Musician, Clark Machtemes, will present this. 5. Writers' Book Club: The first meeting will be on April 26, with the genre of poetry. Time for writing will be included. New Business: 1. Board Action/Organization: Recommendation to City Council: Dianne Wanzek motioned, with a second by Kay Hultgren, to accept Mary Christensen's application to be a board member. The board voted unanimously to pass this recommendation on to the Mayor/City Council. Renewal: Julie Lofdahl's term has been renewed. Board Officers: Positions will be filled at the May board meeting. 2. Summary: PLS Board Presentation: On April 20, Katy made a presentation to the PLS Board of an overview of the past year for the Hutchinson and Winsted libraries. Some information she shared included: 169 new patrons so far in 2023, challenges facing libraries, funding, types of patrons, varied ways libraries are used, etc. 3. Music in the Library: On May 11, MaryAnn Olmsted-Kohls will present fiddle music. Music in the Library will resume in Fall. 4. Planting Herbs: May 4, 2pm., registration necessary. Tracy, from Stockmen's. 5. Library Buzz: Katy: Nothing particular Sue: Lightning Strikes (F) by William Kent Krueger Kay: The Woman from Uruguay (F) by Pedro Mairal Margaret: 1984 (F) by George Orwell Carolyn: Once Upon a Tome: The Misadventures of a Rare Bookseller (NF) by Oliver Darkshire Dianne: The Storied Life of A.J. Fikry (F) by Gabrielle Zevin March 2023 Donations and Grants Kiwanis Donation for Children's Programming $900 Legion Auxiliary Memorial Book $20 Total = $920.00 Next Meeting: Monday, May 22, 2023, 4:30 pm., in meeting room. Respectfully submitted: Kay Hultgren, secretary