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cp04-11-23
HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 11, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff' committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hutchinson Evangelical Free Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15594 — Resolution Accepting $3000.00 Donation from Troy Pullis For Shady Ridge Park Project PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 28, 2023 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Center for the Arts on April 27, 2023 (b) Consideration for Approval of Out of State Travel for Firefighters to Attend the FDIC International Fire Conference in Indianapolis, IN from April 27-29, 2023 (c) Consideration for Approval of Resolution No. 15596 — Resolution to Sell at Auction Surplus Property (BDH-134 Gas Series Dehumidification Unit (Civic Arena — East Rink)) (d) Consideration for Approval of Resolution No. 15597 — Resolution to Sell at Auction Surplus Property (Hutchinson Fire Department — Set of Tires from Tanker Truck #6) CITY COUNCIL AGENDA — April 11, 2023 (e) Consideration for Approval of Purchasing a Total Mix Ration Mixer for Creekside Soils (f) Consideration for Approval of Hutchinson Jaycee Water Carnival Requests (g) Consideration for Approval of Dairy Day Celebration on June 2, 2023, in Library Square (h) Consideration for Approval of RiverSong Music Festival on July 14 & 15, 2023, in Masonic West River Park (i) Consideration for Approval of Minnesota Pottery Festival on July 29 & 30, 2023, in Masonic West River Park (j) Consideration for Approval of Relay for Life Event Being Held August 4, 2023, at West River Park (k) Consideration for Approval of Board Reappointments 1. Tim Hacker to Planning Commission to March 2028 2. Dave Husfeldt to Senior Advisory Board to January 2026 3. Julie Lofdahl to Library Board to April 2026 (1) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Ides items like monthly or annual reports and communications from other entities.) 8. PARKS/RECREATION/COMMUNITY EDUCATION YEAR END REPORT UNFINISHED BUSINESS 9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-838 — ORDINANCE AMENDING CHAPTER 95 — PUBLIC PARKS NEW BUSINESS 10. APPROVE/DENY RESOLUTION NO. 15595 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR BRIDGE DECK REHABILITATION (LETTING NO. 10, PROJECT NO. 22-10) 11. APPROVE/DENY 2023 AIRPORT IMPROVEMENTS — LIGHTING REPLACEMENT PROJECT 12. APPROVE/DENY 2023 AIRPORT IMPROVEMENTS — NAVAIDS PROJECT 13. APPROVE/DENY LABOR AGREEMENT WITH LAW ENFORCEMENT LABOR SERVICES, INC. (HUTCHINSON POLICE DEPARTMENT SERGEANT'S UNION) 2 CITY COUNCIL AGENDA —April]], 2023 14. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR APRIL 25, 2023, AT 4:00 P.M. TO REVIEW HOUSING STUDY GOVERNANCE lie purpose oj t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from February 27, 2023 (b) Liquor Hutch Quarterly Report for January -March 2023 MISCELLANEOUS 16. STAFF UPDATES 17. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 15594 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Troy Pullis $3,000.00 4/3/2023 WHEREAS, such a donation has been contributed to the City of Hutchinson Parks Department towards the Shady Ridge Playground project. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 11th day of April 2023. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 28, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff' committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta, Chad Czmowski, Tim Burley and Pat May. Other present was Matt Jaunich, City Administrator. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that a couple of items need to be added to the agenda. These items include an assessment agreement that will be included as Item 9(b). Also Resolution No. 15593 will be considered as Item 14(a) which is a resolution authorizing an interfand loan related to the hanger project. He also noted that a revised resolution has been distributed related to the continued assessment hearing under Item 9. Motion by May, second by Burley, to approve the agenda with the additional items noted. Motion carried unanimously. 2. INVOCATION — Rivef ef Hope Hunter's Ridge Community Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 14, 2023 Motion by Sebesta, second by May, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Out of State Travel for Public Works Employees to Attend the 2023 APWA North American Snow Conference in Omaha, NE from April 16-19, 2023 CITY COUNCIL MINUTES — March 28, 2023 (b) Consideration for Approval of Authorizing National Community Survey for 2023 (c) Consideration for Approval of Issuing Transient Merchant License to Virginia Hightower of TNT Fireworks from June 20 — July 5, 2023, in Walmart Parking Lot (d) Consideration for Approval of Resolution No. 15588 - Resolution Approving State of Minnesota Joint Powers Agreement With the City of Hutchinson on Behalf of Its City Attorney and Police Department (Use of BCA Systems and Tools) (e) Consideration for Approval of Resolution No. 15589 — Resolution Authorizing the City of Hutchinson to Complete an LCCMR Grant Application for Funding of the Otter and Campbell Lakes Restoration Project (f) Consideration for Approval of Resolution No. 15590 - Resolution Adopting Findings of Facts and Reasons for Approval of Site Plan Review and Lot Split Located at 955 Hwy 7 West with Favorable Planning Commission Recommendation (g) Consideration for Approval of Change Order No. 3 & 4 — Letting No. 6, Project No. 21-06 (Water and Wastewater SCADA Systems Improvements) (h) Claims, Appropriations and Contract Payments — Register A Motion by Czmowski, second by Sebesta, to approve Consent Agenda L Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by May, second by Czmowski, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. CONTINUED ASSESSMENT HEARING FOR 2023 PAVEMENT IMPROVEMENT PROJECTS (LETTING NO. 2, PROJECT NO. 22-02, 23-02 & 22-03) (a) Resolution No. 15581 - Resolution Adopting Assessment Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that a revised resolution was distributed this evening with a revised assessment roll. One property on the roll is being deferred in accordance with the assessment agreement that was also distributed this evening. Mr. Jaunich reminded the Council that at the public hearing at the last council meeting, the property owner of 951 Golf Course Road NW requested that the assessments on the property be deferred No public comments were received. Motion by Czmowski, second by Burley, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Burley, to approve Resolution No. 15581 as revised. Motion carried unanimously. (b) Approve/Deny Assessment Agreement with Mark and Lora Bullert 2 CITY COUNCIL MINUTES — March 28, 2023 Matt Jaunich explained that this assessment agreement relates to the assessments that will be deferred on 951 Golf Course Road. This agreement allows for access to and from School Road, Golf Course Road and 12th Avenue NW to and from the property. The agreement also outlines the deferred assessment amount and interest accrual. Motion by Burley, second by Czmowski, to approve assessment agreement with Mark and Lora Bullert. Motion carried unanimously. 10. ASSESSMENT HEARING AND PROJECT AWARD FOR ALLEY IMPROVEMENTS PROJECT (LETTING NO. 3, PROJECT NO. 23-03 & 23-04) (a) Resolution No. 15591 — Resolution Adopting Assessment (b) Resolution No. 15592 — Resolution Accepting Bid and Awarding Contract Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter reviewed the project which includes alley improvements in the following areas: Alley 912 between Hwy 7 West and 3rd Avenue NW from James Street to Glen Street NW and Alley 955 between Jefferson Street SE and Adams Street SE from 2nd Avenue SE to 3rd Avenue SE. The projects include paving and stormwater improvements. Four bids were received for the project with the low bid coming in from Wm. Mueller & Sons, Inc. in the amount of $223,796.22. Funding will come from general obligation improvement bonds, assessments and the stormwater fund. No public comments were received. Motion by Czmowski, second by May, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by May, to approve Resolution No. 15591 and 15592. Motion carried unanimously. MMUNICATIONS REQUESTS AND PETITIONS purpose o this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 11. PLANNING & ZONING DEPARTMENT YEAR END REPORT Dan Jochum, Planning and Zoning Director, presented before the Council. Mr. Jochum provided an annual update on 2022 activities for the Planning/Zoning/Building Department. Mr. Jochum reviewed the staff and primary services provided. He reviewed the accomplishments for the year and an overview of each area. Mr. Jochum also reviewed data related to building permits, construction valuation/activity, inspections and information related to the rental registration/inspection program. Lastly Mr. Jochum provided an outlook for 2023 related to local construction activity, residential housing lot inventory and lower than average new housing starts due to interest rates. 12. PUBLIC WORKS DEPARTMENT YEAR END REPORT John Olson, Public Works Manager, presented before the Council. Mr. Olson provided a year end review for the Public Works Department which includes engineering, streets & roadways, cemetery, airport, HATS facility, water, wastewater and stormwater. Mr. Olson reviewed primary services, workforce and budgets within engineering, operations & maintenance, water and wastewater. Mr. Olson also reviewed significant accomplishments for 2022 as well as major goals and objectives for 2023. UNFINISHED BUSINESS NEW BUSINESS CITY COUNCIL MINUTES — March 28, 2023 13. APPROVE/DENY REQUEST RELATED TO DEFERRED ASSESSMENTS ON PROPERTY LOCATED AT 845 HWY 7 WEST Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the property owner of 845 Hwy 7 West has submitted an official request to the City asking that all interest on a deferred assessment on the property be waived. Mr. Jaunich noted that staff does not have the authority to waive such fees. This is a deferred assessment from a project that was done in 2004 on Texas Avenue. The deferral was in place until the land was either developed or sold. In August of 2018 the property was sold and the deferred assessment became activated. When the assessments became activated, the property owners submitted letters stating that the intended use of the property would continue to be commercial use and they requested continued deferral of the assessment relative to residential development along Texas Avenue until rezoning and residential development occurred. In December 2018 the Council agreed to continue with the deferred assessment until rezoning and residential development occurred along Texas Avenue. The request of the property owner is for the Council to consider waiving the interest fees on the deferred assessment. In exchange for waiving those interest fees, the owner would pay off the principal balance of $36,931.05. Mr. Jaunich asked that the Council consider a couple of things related to this request: 1. The deferred assessment is in place due to an agreement the City entered into with the owner of the property back in 2004 and once again in 2018 — nothing in those agreements talked about waiving interest fees; 2. Approving this request would set a precedent; 3. The City's policy for deferred assessments on undeveloped property does not offer any language to waive deferrals, but does give the Council flexibility to adjusting accrued interest on assessments; 4. To staffs knowledge, the City has never waived deferred assessments or interest fees for a property that was undeveloped and had requested a deferral; 5. Mr. Jaunich believes that there is a valid point in the amount of accrued interest that is incurring on the deferred assessment and that is likely a policy issue for the Council to consider. Should the Council decide to work with the owner on the their request, Mr. Jaunich also provided a few scenarios for the Council to consider. Motion by Czmowski, second by Burley, to deny the request, however noted that the assessment policy should be reviewed for revisions. Council Member May requested that a revised policy be presented to the Council in June. Motion carried unanimously. 14. APPROVE/DENY AIRPORT HANGER PROJECT — AWARD BID, APPROVE WORK ORDER, AUTHORIZE INTERFUND LOAN (a) Consideration for Approval of Resolution No. 15593 — Resolution Authorizing an Interfund Loan for Advance of Certain Costs in Connection With the Airport Hangar Construction Project John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the low bid for this hanger construction project came in at $596,192 from Everstrong Construction. Staff is requesting that the Everstrong Construction be awarded the bid, that Work Order 97 be approved with Bolton -Meek for construction administration in the amount of $95,000 and that Resolution No. 15593 be approved authorizing an interfund loan for advance of certain costs in connection with the project. Construction of the building would start in the Fall with everything being open early next year. Motion by Czmowski, second by Burley; to approve project award, Work Order #7 and Resolution No. 15593. Motion carried unanimously. 15. APPROVE/DENY FIRST READING OF ORDINANCE NO. 23-838 — ORDINANCE AMENDING CHAPTER 95 — PUBLIC PARKS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the changes being proposed relate to public gatherings in parks and allowing staff to approve and authorize the events within city parks rather than permits having to be obtained from the City Council. Larger -type events and/or events with special considerations will still come to the Council for approval. Motion by Czmowski, second by May, to approve first reading of Ordinance No. 23-838. Motion carried unanimously. CITY COUNCIL MINUTES — March 28, 2023 16. APPROVE/DENY SETTING JOINT MEETING WITH HUTCHINSON UTILITIES COMMISSION Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich provided some options for the Council to consider in April. Motion by Czmowski, second by May, to set joint meeting with Hutchinson Utilities Commission for April 17, 2023, with a time to be determined. Motion carried unanimously. GOVERNANCE (The purpose o t zis portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) December 2022 Preliminary Financial Statements & Local Sales Tax Update (b) City of Hutchinson Financial Report and Investment Report for February 2023 (c) Library Board Minutes from January 23, 2023 (d) Hutchinson Housing & Redevelopment Authority Board Minutes from February 21, 2023 MISCELLANEOUS 18. STAFF UPDATES Tom Gifferson — Chief Gifferson reported that the new police facility is nearing completion and final inspections are anticipated to take place the end of April. The department is hoping to move in the first part of May. Open houses will be conducted prior to the department being open for business. Matt Jaunich — Mr. Jaunich noted that the Spring clean-up (white good pick up) is set for April 22, 2023. 19. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by Czmowski, second by May, to adjourn at 7:05 p.m. Motion carried unanimously. V HUTCHINSON CITY COUNCIL r� HUTCHI NSON Request for Board Action A CITY ON PURPOSE. Agenda Item: Temporary Liquor License - Hutchinson Center for the Arts Department: Administration LICENSE SECTION Meeting Date: 4/11/2023 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Reviewed by Staff ❑✓ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Center for the Arts has submitted a temporary liquor license to dispense liquor at an event being held at the Center for the Arts on April 27, 2023. The Hutchinson Center for the Arts is a non-profit organization that has been in existence for at least three years and meets the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Hutchinson Center for the Arts on April 27, 2023. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: rAll =8 MG MINNESOTA DEPARTMENT OF PUBLIC SAFETY Name of Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE iization Date organized Tax exempt number 10 Sv ✓ \ Ce v) { f_r -('u V- -}'►, -e, ✓t--S N OL y 2{� L) "1 2 La - Z 2 Le 5Gi R- Fr Address City State Zip Code I S 1" YCA_ VA ILILM S�- tS W }-} tit I G(q'l vl SU NN I Iminnesota 1 t7 5 3SD Name of person making apelication Business phone Home phone Mvi Z,vt v� 320-5a-7--7z7,r Date(s) of event Type of organization Y-x 1 2--1 +"-. r Z 0 Z 3 [] Club ❑ Charitable ❑ Religious Other non-profit Organization office'r's name — city State _ Zip Code u,sfi s- GecK- Minnesota S53 S0 Organization officer`s name City State Zip Code 0,VV t Lp- V_� S VtlLy �{ u.iGFr�'I V15u to I Minnesota S— Organization officer's name City State Zip Code iVY� Vu'U�f(� C--r L2vi LU Ivinnesota11,55 3 3 LP Organization officer's name City State Zip Code �( 2i1i► �/ C.w�Cl.2- �-tQ } i u f Lv� �+ S c; -q I Minnesota S53 G Location where permit will be used. If an outdoor area, describe. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. L` I C1 Lit, 0 1,"PMA_ i-G � — 2 L-1 S VU aL S �i`t v, j -)-O r )4v _ 6 , j�1'�.c f c vz'r hs 0 s-A N��` ' SS S� If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. APPROVAL AP LICATIUN MUS II BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT vkth r5ey') City ot County approving the license Date Approved Fee Amount Permit Date Cate Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US u HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Agenda Item: Firefighters - Out of State Travel Department: Fire LICENSE SECTION Meeting Date: 4/11/2023 Application Complete N/A Contact: Mike Schumann Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Fire Department is requesting to send up to four firefighters to the "FDIC International Fire Conference" in Indianapolis, IN April 27-29, 2023. The purpose of this travel will be for the committee members that are working on the refurbishment or replacement of our current ladder truck to gather information and discuss in detail with vendors and manufacturers about all options for our truck. They will all travel in one city vehicle and have lodging for two nights. BOARD ACTION REQUESTED: Approve up to four firefighters to travel to Indiana for the FDIC International Fire Conference April 27-29, 2023. Fiscal Impact: $ 3,000.00 Funding Source: General Fund, 100-4204-54320 FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. RESOLUTION NO. 15596 RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY Agenda Item: Department: PRCE LICENSE SECTION Meeting Date: 3/14/2023 Application Complete N/A Contact: Lynn Neumann Agenda Item Type: Presenter: n/a Reviewed by Staff M Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Due to the HVAC upgrades at Burich Arena, the City of Hutchinson has accumulated surplus property. The unit is a BDH-134 Gas Series Dehumidification Unit (Civic Arena — East Rink). This unit is no longer needed for operating functions of the East Rink. City staff reached out to Climate by Design (CDI) for information about the until and the approximate value of the unit. Attached you will find the submittal information provided by CDI for the dehumidification unit. CDI representatives worked -out that the unit as configured today (if it was a new quote) would be valued at around $45,000.00 (not including the duct -system). Their estimate for resale was that it would be able to sell for maybe half of that, however given the long lead-times for new desiccant equipment and the lack of used desiccant equipment, it might be worth more to a desperate arena. The dehumidification unit will be sold through a competitive bid process and proceeds from the sale be credited to the appropriate account. Staff is requesting City Council authorization to approve Resolution No. 15596 to sell at auction the City of Hutchinson surplus property (BDH-134 Gas Series Dehumidification Unit (Civic Arena — East Rink). If there is any questions or need additional information, Lynn Neumann will be at the City Council meeting. BOARD ACTION REQUESTED: Approve Resolution No. 15596 to sell at auction the City of Hutchinson surplus property (BDH-134 Gas Series Dehumidification Unit (Civic Arena — East Rink). Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15596 RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY WHEREAS, the City of Hutchinson has accumulated surplus property; and WHEREAS, the Hutchinson City Code, Section 91, Subdivision 3, Paragraph C, provides for the sale at auction of surplus property; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the following surplus City property be sold at auction and proceeds from the sale be credited to the appropriate account: 1. BDH-134 Gas Series Dehumidification Unit (Civic Arena— east rink) Adopted by the City Council this 1 lth day of April, 2023. Gary Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator BDH-134 GAS SERIES 460v 3PH UNIT SUBMITTAL Climate by Design INTERNATIONAL PO Box 288 / Owatonna MN 55060 Phone: (507) 451-2198 / Fax: (507) 451-1177 E-mail: customerservice@cdihvac.com Web Site:www.cdihvac.com After Hour Technical Support: (507) 451-2198 Table of Content Unit Nameplate .................................. 4 Unit Construction Detail: .............12 Unit Drawing ...................................... 5 Electrical Drawings .........................6-7 Gas Train Drawing ............................. 8 Installation: 1.0 Locating the unit ................................ 9 2.0 Clearance ........................................ 10 3.0 Handling the Equipment .................. 10 4.0 Preparing unit for Use ..................... 10 5.0 Assembling the unit ..........................11 6.0 Electrical connections .......................11 7.0 Duct connections..............................11 8.0 Unit Shut Down Can Result From-... 11 Desiccant Dehumidification Rotor Section..............................................13 Motor Information: Supply Motor Data ................................... 14 Reactivation Motor Data .......................... 15 Fan Run Information: Process Fan Run ..................................... 16 Process Fan Curve .................................. 17 Reactivation Fan ...................................... 18 Reactivation Fan Curve ........................... 19 c(%Conforms to ANSI Std Z83.8 US Certified to CSA Std 2. Control No. 70459 n tertek 2100 Park Drive Owatonna, MN. 55060 CDT11 Climate by Design INTEPNATIONAL MANUFACTURED FOR INDOOR OR DESHUMIDIFICATEUR POUR INTERIEUR OU OUTDOOR USE AS A DEHUMIDIFICATION EXTERIEUR A USAGE INDUSTRIEL OU UNIT FOR INDUSTRIAL / COMMERCIAL USE COMMERICAL MODEL# BDH-134 N MODELE: BDH-134 OPTIONS: 4.0-DSOEELOR OPTION: 4.0-DSOEELOR SERIAL# N SERIE: UNIT ELEC. SUPPLY 13.3 FLA 460 VOLTS 3 PH 60 HZ MINIMUM CIRCUIT AMPACITY 16.6 MAXIMUM OVERCURRENT PROTECTION 25 AMP SHORT-CIRCUIT CURRENT: 5 KA RMS SYMMETRICAL, 480 V MAXIMUM SUPPLY FAN SPECIFICATION TYPE: BIA SIZE: 16" FAN MOTOR HP: 7.5 FLA: 8.7 460 VOLTS 3 PH 60 HZ SUPPLY AIR CFM: 4000 @ 3.5"W.C. ESP REACTIVATION FAN SPECIFICATION TYPE: RADIAL BLADE SIZE: 12.25" FAN MOTOR HP: 3.0 FLA: 3.5 460 VOLTS 3 PH 60 HZ REACTIVATION AIR CFM: 1109 MAXIMUM ESP: 0.0" W.C. DH ROTOR SPECIFICATION TYPE: SILICA GEL SIZE: 34" PRESSURE DROP: (PROCESS) 1.5" W.C. (REACTIVATION) 1.9" W.C. BURNER NATURAL OR PROPANE GAS SUPPLY PRESSURE: 7"W.C. MIN. 14"W.C. MAX. BURNER MAX. MANIFOLD PRESSURE: NATURAL 2.8"W.C. PROPANE 1.3"W.C. INPUT (MBTUH): 287 MAX. 18.3 MIN. AIR FILTERS: QTY 3 20"X20"X2" AIR FILTERS: QTY 1 16"X20"X2" FILTRES A AIR: QTE 3 20"X20"X2" FILTRES A AIR: QTE 1 16"X20"X2" ALIMENTATION ELECTRIQUE DE L'UNITE 13.3 APC.(AMPERES A PLEINE CHARGE) 460 VOLTS 3 PH 60 HZ COURANT ADMISSIBLE MIN. 16.6 PROTECTION SURINTENSITE MAX. 25 AMP CARACTERISTIQUES DU VENTILATEUR D'ALIMENTATION: TYPE: BIA DIMENSION: 40.6cm PUISSANCE DU MOTEUR DU VENTATEUR: 7.5 APC.(AMPERES A PLEINE CHARGE): 8.7 460 VOLTS 3 PH 60 HZ AIR DE ALIMENTATION (PCM): 6796 M3/H CHUTE DE PRESSION MAXIMALE: 8.9 cm PO. COL. D'EAU CARACTERISTIQUES DU VENTILATEUR DE REACTIVATION: TYPE: RADIAL BLADE DIMENSION: 31.1 cm PUISSANCE DU MOTEUR DU VENTATEUR: 3.0 APC.(AMPERES A PLEINE CHARGE): 3.5 460 VOLTS 3 PH 60 HZ AIR DE REACTIVATION (PCM): 1884 M3/H CHUTE DE PRESSION MAXIMALE: 0.0 cm CARACTERISTIQUES DU ROTOR DH TYPE: SILICA GEL DIMENSION: 864 mm CHUTE DE PRESSION D'AIR: ALIMENTATION: 3.8 cm PO. COL. D'EAU REACTIVATION: 4.8 cm PO. COL. D'EAU BRULEUR DE REACTIVATION: GAZ NATURAL , PROPANE PRESSION D'ALIMENTATION: 35 cm MAX 17,8 cm MIN PRESSION A LA RAMPE DU BRULEUR: NATURAL 7.1 CM PO. COL. D'EAU PROPANE 3.3 CM PO. COL. D'EAU PUISSANCE D'ENTREE KW:84 MAX 5.4 MIN 25101351 3.00 48.00 ELECTRICAL 93.50 114.50 APPROX. SECTION A -A TYR to67.00 5.00 4.00 17.00 TYP. 3.00 10.50 47,00 UFTING LUGS (4) APPROX, PIPING PENETRATION UNIT INFORMATION MODEL NO. BDH-134�.0-DSOEELOF CFM ® ESP 4000 @ 3.5 W.C. CFM @ ESP 4800 @ 0.0 W.C. BHP / RPM 6.6713500 BLOWER MODEL 16" BIA, CLS 3, 90% a a MOTOR HP I RPM 7.5 1 3600 N MOTORTYPE TEFC -PREM. EF. MOTOR FLA 6.7 FILTER SIZE & QTY (3) 20' x 20" x 2" FILTER STYLE PERMANENT CFM @ ESP 1109 @ 0.0 W.C. BHP I RPM 2.92 / 3550 z BLOWERMODEL JRW 807F, CLS SO 0 MOTOR HP I RPM 3 / 3600 2 MOTORTYPE TEFC -PREM. EF. > r MOTOR FLA 3.5 FUELTYPE PROPANE/NATURAL GAS PRESSURE 7"- 14" W.C. PIPING DIAGRAM NO. r04080020 FILTER SIZE&OiV (1)16"x21"x 2" FILTER STV LE PERMANENT SUPPLY VOLTAGE UNIT FLA 460V 3-PHASE 60HZ 113.3 UNITMCA 116.6 MOP 25AMP ELECTRICAL DWG NO. 25,00940, 25100899 NOTES: 1.) UNIT IS CONSTRUCTED FOR WEATHERIZED APPUCATIONS. CASING IS 2' DOUBLE WALL =55 CONSTRUCTION USING G-90 GALVANIZED EXT, CASING AND S.S. INTER. CASING, UNIT IS FULLY INSULATED WITH 2" THICK 39 DENSITY FIBERGLASS INSULATION. 2.) ALL DECALS AND NAMEPLATES MUST BE IN ENGLISH AND FRENCH. ALL UNITS OF MEASURE MUST BE IN ENGLISH AND METRIC VALUES. 3.) BASE IS FOR PAD, RAIL OR CURB MOUNTING. A 4.) UNIT SHIPS IN ONE PIECE WEIGHING APPROXIMATELY 1625 LBS. CD Owa Park Drive NW lhvatonna, MN 55060 phone: 507.451.2198 �fax: 507.451.1177 www.cdlhvac.com BDH-134-4,0/460/3/GAS/DW aE F-10134-00 p� sHE�r i of i Hsi ,T3 460 VOLT ---- L m a—o 1 E �T2 l ---- 60 F� L2 I �"Mt SUPPLY FAN Tl nOTOR 2 POWER ----- —b SUPPLY DISCI L1 `e_--o_H_-_ 7.5 HP BY OTHERS GRIN IOOA DISTRIBUTION M52 ,T3 3 - —� BLOCK �o--oH T2 REACT IYAT o�H X2 TI FAN MOTOR 3 HE 4 N--- 5 6 J FP S 9 115V 10 RS 4WOV F8 B TSOR1OYA — 115Y REPLACE FUSES 3 1 UNIT RUN/STOP IISV _ 2 WITH THESE SIZES ONLY LABEL ALL FUSE 11 RELAY CONTACT SIZES ON PANEL M51 AFsI qq SUPPLY AIR FLOW RELAY F3 FRN-R-S/10 12 4 5 N0.58 FZ FNO-R-2 I, W.IPPLY FAN SUPPLY Fe 5 AMP 13 AIR FLOW SW. F9 3 AMP 0.50" W.C. FIG 2 AMP A2 M51 Hsi 14 / 9 SUPPLY MOTOR STARTER NO WU2 NOTES: SUPPLY FAN ENABLE RIJ REACTIVATION AIR ALL WIRES TAGGED AT BOTH 15 FLOW RELAY ENDS WITH TERMINAL OR WIRE NOW DESIGNATION TERMINAL - 199 IIS YAC 16 FLAME SAFEGUARD TERMINALS 200• - 24V OR LESS MAIN GAS VALVE RELAY GY2 WIRE COLORS 17 �CONTROL 40VA BLACK HIGH VOLTAC# 410 T_Ow1z4Y1 413 RED IISV ONE WHITE IISY NEUTRAL 18 S 411 YELLOW 24V OR LESS CONTROL HIGH LIMIT ALAI 4 2 9Y1 TM91 j 19 I LFC4PW0400MAM1 IIOS00325•1OBO03391 q3 AF 52 SPARK - IS2 1q R) ,,,------yy �0���I g���UOpp��pp �� r� TO IGNITOR SYMBOLS C 13 4 �� q-SENSE FACTORY CONNECTION DEHUMIDIFICATION R REACT REAL ENERGY TO GAS wE;6 R A P 20 S1 2 ON AEACTIVATION IR FLOW 5W. FAN ENABLE RELAY VALVE FIELD CONNECTION 0.20" W.C. M82 Mu REACTIVATION MOTOR FACTORY WIRING ex y STARTER NO.3,4SJ9 21 F3 H3 ___- WIRING BY OTHERS DX MOTOR ❑I UNIT PANEL WIRING 22 = TERMINAL RIB HIGH LIMIT FAULT RELAY © COMPONENT MIRING NCbD TERMINAL 23 3 z 115V IISV PAGE 1 DATE REV REVISION DESCRIPTION ~ PRO.ECT NAME _ 0 Pok Rive00 Omlom 7- SSC9 �� � - STATIONARY UNIT BDF+134-4.0-GAS-46OV - E01 _ 02/26/14 BETS OF DRAW"M DRAWM e ❑FOR APPROVAL Cl FOR RECORD 25101540 000 OPTIONAL REMOTE PANEL32 33 °H —� j � 35 37 Q I ' --?� 381mo M e ° as unk nn 42 93 44 95 96 $UPPLY FAH 47 46 49 50 v 52 5.P 54 Lo 56 5758 59 w sv 24Y 4NV IISY P.Y£n DATE REV REVISION DESCRIPTION ECO BY 1,ti0 PGrk fdrie A'W PY— 507-4F-1NB CDObalwvn MV 55060 F.- 507-4-7477 U-1, by D.1p —.M-- " ' H� 4 STATIONFAY LKT BD+134-4,0{iAS-460/3 E02 � onrc Lp/14 SETS OF DRANNCS p FOR APPROVALQ FOR RECOf4) DRA", *: 25101541 ooa - - - IlEb 4 I llsv IISY F9 )9aVn itl R5 + [Dx 14Y MG bA � m • DDC I `. 0. stool .vo xGe xAUGn. m � me � V O Rb11 LEE nroc �L oA4r noullml 0 ° RMf ° .N wm ua 0 v~�l�_- � � 0 � 0 C� ° 6 TN61B)PAR 0 5 • ws__ m• •0 9I 0• s 6w f l�¢m yy1rL vsas rnHa IAH GY Dnem ��� ----� J g800760 bexs za DN G•0 GM, PwLr — ° x w vavE w, m 0• u ° rot°0 =xm° Im •0 0 � z4r m• 0• r--_--� ----- ------ --, d • 0 a o F orr[Iox^nL x.n[oIs TAi sl x D. L IxDAlEY0.ELL HNaI 'HIP' LDDSE roe O• 9ENERAL ALA0.M R � A6"tt E 9RAW PxLA et M6ro h» ° 9 m ° ° R pERGY 0 x.a.ro aw m• 0• � d°0 TEM INO. QTY. PART NUMBER DESCRIPTION 1 2 15000002 VALVE 3/4-BLOCKING (P) 2 1 15100102 VALVE 1/2-COMBINATION GAS CONTROL 3 1 15200015 VALVE 3/4" MODULATING (M61 1 B-66)(P) 4 1 15300005 REGULATOR, 3/4' (RV53) (5-12"WC) 5 1 15300051 ORIFICE, VENT LIMITING 12A04(P) 6 2 15400016 NIPPLE 3/4 X1.1/2 BLK 7 2 15400017 NIPPLE 3/4 X 2 BLK 8 2 15400018 NIPPLE 3/4 X2-1/2 BLK 9 2 15400021 NIPPLE 3/4 X 4 BLK 10 3 15400026 ELBOW 3/4 BLK 90 DEGREE 11 3 15400028 UNION 3/4 BLK 150R GJ 12 2 15400081 BUSHING HEX 3/4 X 1/8 BLK 13 2 15400110 PLUG 1/8" SO. HEAD PIPE 14 3 15400200 NIPPLE 3/4 X 5 BLK 15 2 15400230 TEE 3/4-BLK 16 2 15400231 NIPPLE 3/4 X 8 BLK 17 1 15400317 NIPPLE 3/4 X 9.25 BLK 18 2 15400673 BOLT,3/4 PIPE U 19 1 25000070 GROMMET 3/4" PIPE PVC SEALING 20 2 46800168 GAS TRAIN SUPPORT Installation The following recommendations are not in- tended to supplant any requirements of fed- eral, state, or local codes having jurisdiction. This equipment shall be installed and wired in accordance with regulations of the National Boards of Fire Underwriters, National Electric Code, and local governing bodies. In Canada, equipment should be installed in accordance with the applicable provincial regulations. Fur- thermore this document does not exempt the installer, designer, or user of this equipment from its correct application, nor from the safe and correct operation of this unit. 1.0 Locating the unit The Climate by Design International BDH-134 unit must be installed on a LEVEL surface and located so that there is enough clear- ance for opening the access doors or service clearances (See unit drawing for clearances). In addition to allowing room for access door swing and service clearances. Refer to the drawing below for an example of REACTIVATION PREFILTER REACTIVATIOP �® AIR INLET PROCESS AIR OUTLET the airflow to and from the unit, but be sure to check the Unit Drawing for the proper airflow direction through the unit so that the unit may be positioned to accommodate necessary duct work. Also note from the Unit Drawing where approximate electrical and gas hookup points are located so that the proper connections can be made. At a minimum, all BDH-134 units are to be supported around the perimeter. Be sure to locate the unit so that any unit air intakes are remote from any building exhaust fan outlets, gasoline storage facilities, or any other contaminants that could potentially cause dangerous situations. The use and storage of gasoline or other flammable vapors and liquids in the vicinity of this unit is very hazardous. On the direct fired gas reactivation BDH-134 series dehumidifier the gas is burning directly into the reactivation air stream being heated, therefore anything passing across the burner may be combusted. If this type BDH-134 se- ries unit is used in a hazardous environment, insure that contaminants cannot enter the unit intake. REACTIVATION DESICCANT WHEEL PROCESS REFILTERS ACTIVATION R OUTLET ETURN R INLET 2.0 Clearance Except where required for service access, BDH series units may be installed on top of combustible surfaces with 0" of clearance. A minimum of 6" (152 mm) clearance on other sides, and top is to be provided. (Will need extra clearance on top to access electrical panel.) The unit should be located so that prevailing winds do not blow into the unit inlet. The reac- tivation fresh air inlet hood is not designed for extreme weather conditions. If the application is critical, other provisions must be made to protect the unit inlet from driving winds. 3.0 Handling the Equipment The BDH-134 unit is designed for handling by two methods. In both cases it is lifted from the bottom base in a fashion that holds it level and keeps it from tipping, falling or twisting. If the unit is severely twisted during handling, permanent damage may occur. The unit is not to be lifted from the top unless the optional top lifting or suspension package has been provided. It is the installer's responsibility to verify the handling equipment's ability to safely handle the equipment. The preferred method of handling is from the unit's channel base frame where special lifting lug brackets are installed on the unit, see the Figure to the right for an example of units with only four lifting lugs. All lifting operations must be accomplished with a load spreader of sufficient width to insure that the lifting cables clear the side of the unit to prevent any damage to the unit. If this type of spreader is not available, wood strips should be inserted between the cables and unit where necessary. The alternative method of lifting would be by forklift (but not recommended unless neces- sary), provided that the forks extend com- pletely underneath the unit and reach the unit base frame on the opposite side. Forks which do not reach to the other side of the unit could cause it to tip resulting in unsafe conditions or damage to the unit. All lifting points must be used and will be marked "LIFT HERE" on the unit. 4.0 Preparing unit for Use Be sure to look for shipping brackets or other packaging that should be removed prior to using the unit. It is the user's responsibility to remove protective coverings and shipping supports. All such items should be removed prior to unit startup. FOUR LIFTING LUGS SPREADER BAR r y y IFTING POINT BASE FRAME 5.0 Assembling the unit 5. Caulk perimeter of opening to make con- nection water tight. Any pieces not shipped attached to the basic unit must be installed at the job site, using as- sembly hardware provided with the unit. The determination of the general arrangement of the assembly can be made by referencing the unit drawing. 6.0 Electrical connections All wiring must comply with all applicable local, state, provincial, and national electric codes. Visually inspect nameplate on the unit prior to running power to the unit. Check voltage to insure that the voltage option ordered is the voltage received. Comply with unit nameplate data when sizing power wiring to the unit. Check the supply voltage before energizing the unit. Maximum variation should not exceed +/-10%. Phase voltage imbalance must not exceed 2%. 7.0 Duct Connections A. Indoor Units 6. Reactivation ducts require external insulation because of the potential for condensation. 7. Pitch reactivation discharge duct down away from the BDH unit, and toward the building exterior. 8. Avoid traps in reactivation discharge duct! Provide low point drains if neces- sary. 9. Avoid locating reactivation discharge near fresh air intakes. 10. Seal all duct work to prevent moisture infiltration. B. Outdoor Units 1. Lifting lugs may serve as suspension points on all indoor style units. (Cus- tomer should provide service platforms 8.0 for suspended units.) 2. Make required fresh air opening(s) in wall and line with an angle frame. Inside should be completed before outside is started to avoid any crumbling of pen- etrated wall. 3. Utilize an insulated fresh air collar through the opening with flanges turned out to provide rigidity. Fasten weather -hoods to any air inlets or outlets to unit. Caulk the mating surfaces to make the connection water tight. Con- nect supply and return ducts as specified in the submittal documents. Insure that duct opening(s) to building is adequately flashed and sealed to prevent moisture leakage. Unit Shut Down Can Result From: A) High reactivation heating element inlet temperature. B) Supply fan failure to prove. C) Failure to prove rotation of desiccant rotor. D) Low reactivation outlet temperature. These can result from plugged filters, motor 4. Anchor an intake hood with bird screen failure, blocked inlets and outlets or tripped (if supplied) to outside of wall. motor protectors or fuses. 2" DOUBLE WALL GALV. # 10 SELF DRILLER CONSTRUCTION DETAILS 6GG EXTERIOR FORM #' F-200410 CAULK BETWEEN FLANGES 2" FIBERGLASS INSULATION BEFOREASSEMBLY r EN SEAMS CAULK BETWEEN 1 EXTERIOR WALL PANEL % INTERIOR WALL PANEL 2"FIBERGLASS INSULATION Z.. INTERIOR LINER 3116" RIVET # 10 SELF DRILLER # 10 SELF DRILLER WITH WASHER NOTES: 1 . Wall panels are 16 G.G.. ROOF PANEL CROSS SEC11 CN WALL PANEL CROSS SECTION 2. Interor wall skins are 20 G.G.. 2" FIBERGLASS INSULATION OPTIONAL DOOR HANDLE CAULK BETWEEN ROOF EXTERIOR DOOR EXTERIOR AND WALL BEFORE ASSEMBLY WALL EXTERIOR # 10 SELF DRILLERS WALL INTERIOR CAULK .S. PIANO HINGE WITH NEOPRENE WASHER ROOF EXTERIOR FLOOR CAULK # 10 SELF DRILLER ROOF LINER 12 GA FORMED BASE CAULK DOOR INTERIOR WALL PANEL 2" FIBERGLASS WALL EXTERIOR INSULATION 2" FIBERGLASS INSULATION DOOR PANEL CROSS SECTION ROOF AND WALL MATING DETAIL CURB OR FLAT MOUNTED Climate by Design INTERNATIONAL Desiccant Dehumidification Rotor Selection Project: BDH-134 Rotor Run Date: Friday, January 18, 2013 Model Number: BDH-130 (770x200mm) Heated Air / Direct Fired Gas 284.0°F 244,345 BTU/h Reactivation Air 1,109 Scfm 80.0°F 92.5 gr/lb Dry Air 4,000 Scfm 121.3°F 50.4 gr/lb Rotor Speed: 16 RPH Rotor Depth: 200 mm Elevation: 0 ft. 704.0 sfpm 1.93 in. W.C. Direct Gas -Fired Wet Exhaust Air 1,109 Scfm 135.0°F 244.5 gr/lb Process Air 4,000 Scfm Process Air 80.0°F f -- — 92.5 gr/lb - 846 Scfm 1.53 in. W.C. 108.30 lb H2O/h 1,648 BTU/Ib H2O Climate by Design International 2100 Park Drive P.O. Box 288 Owatonna, MN 55060 Phone: 507-451-2198 Fax: 507-451-1177 Website: www.cdihvac.com T E Westinghouse ISSUED ENCLOSURE 12/1/2010 PERFORMANCE DATA 3-PHASE INDUCTION MOTOR TEFC TYPE CATALOG# AEHH8P NP7/52 NAMEPLATE INFORMATION OUTPUT POLE FRAME SIZE VOLTAGE HZ RATED AMBIENT INS. CLASS NEMA DESIGN TIME RATING SERVICE FACTOR HP KW 7.5 5.6 2 213T 230/460 60 40°C F B CONT. 1.15 VARIABLE FREQUENCY DRIVE SERVICE OHMS/PHASE EQUIVALENT WYE CIRCUIT VARIABLE TORQUE (AT RATED OPERATING TEMPERATURE 25°C) HZ HP RPM TORQUE R1 R2 Xi X2 XR, (lb-ft) 3-60 0.001-7.5 180-3600 0.029-11.22 0.4946 0.7508 2.2045 4.2561 101.99 CONSTANT TORQUE CONSTANT HORSEPOWER HZ HP RPM TORQUE HZ HP RPM TORQUE (lb-ft) (lb-ft) 6-60 .75-7.5 360-3600 11.22 60--90 7.5 3600-5400 11.22-7.480 TYPICAL PERFORMANCE FULL EFFICIENCY POWER FACTOR SOUND FULL LOAD 3/4 LOAD 1/2 LOAD FULL LOAD 3/4 LOAD 1/2 LOAD LOAD PRESSURE RPM % % % % % LEVEL @ 3 FT MIN.% NOM.% Db(A) 3510 89.5 1 91 91 90.2 89 87 80 70 CURRENTS NEMA SAFE STALL TIME IN NO LOAD FULL LOAD LOCKED ROTOR KVA CODE SECONDS AT AT AT AT AT AT AT AT AT 208 230 460 208 230 460 208 230 460 LETTER COLD HOT VOLT VOLT VOLT VOLT VOLT VOLT VOLT VOLT VOLT 5.63 5.10 2.55 19.12 17.30 8.67 141.0 128.0 64 1 H 17 12 ALLOWABLE TORQUE INERTIA ACCEL TIME (DOL) STARTS PER HOUR FULL LOCKED PULL BREAK ROTOR NEMA LOAD MAX ALLOWABLE NEMA LOAD MAX ALLOWABLE LOAD ROTOR UP DOWN WR2 WK 2 WK2 WK WK" COLD HOT (lb-ft) %FLT `icFLT %FLT (Ib_ft2) (lb-ft2) (Ib-ft2) Sec Sec 11.22 200 175 275 0.448 8.3 19 4.02 8.94 2 1 APPROVED: M. PRATER DRAWING NO. 31057NFr REVISION. Reactivation Motor Data TECH (9) Westi ngh o use ISSUED ENCLOSURE 12/1/2010 PERFORMANCE DATA T �� TYPE 3-PHASE INDUCTION MOTOR CATALOG# AEHH8P NP0032 NAMEPLATE INFORMATION OUTPUT POLE FRAME SIZE VOLTAGE HZ RATED AMBIENT INS. CLASS NEMA DESIGN I TIME RATING SERVICE FACTOR FIP I KW 3 12.24 2 1 182T 230/460 60 1 40°C F B I CONT. 1.15 VARIABLE FREQUENCY DRIVE SERVICE VARIABLE TORQUE HZ HP RPM TORQUE (lb-ft) 3-60 0.0004-3 1 80-3600 0.01 2-4.51 3 OHMS/PHASE EQUIVALENT WYE CIRCUIT (AT RATED OPERATING TEMPERATURE 25°C) R1 R2 Xi X2 X,,, 2.0665 2.3722 5.0282 7.2668 217.4 HZ I HP I RPM I (Ib-ft) I HZ I FIP I RPM I (lb-ft) 6-60 .3-3 360-3600 1 4.513 1 60-1 20 1 3 3600-7200 4.51 3-2.2565 TYPICAL PERFORMANCE FULL EFFICIENCY I POWER FACTOR SOUND FULL LOAD 3/4 LOAD 1/2 LOAD FULL LOAD 3/4 LOAD 1/2 LOAD LOAD PRESSURE RPM % % % % LEVEL Ca 3 FT MIN./ NOM.% Db(A) 3490 86.5 88.5 90.2 89.5 90 87 79.5 64 CURRENTS NEMA SAFE STALL TIME IN NO LOAD FULL LOAD LOCKED ROTOR KVA CODE SECONDS AT AT AT AT AT AT AT AT AT 208 230 460 208 230 460 208 230 460 LETTER COLD HOT VOLT VOLT VOLT VOLT VOLT VOLT VOLT VOLT VOLT 2.63 2.38 1.19 7.80 7.06 3.53 70.7 64.0 32 K 17 12 TORQUE I INERTIA I ACCEL TIME (DOL) I ALLOWABLE HOUR FULL LOCKED I PULL BREAK ROTOR LOAD ALLOWABLE LAD O ALLOWABLE LOAD ROTOR UP DOWN WRZ WK2 WK2 WK2 WR2 COLD HOI (lb-ft) % FLT % FLT % FLT (Ib-ft2) (Ib-ft2) (lb-ft2) Sec Sec 4.51 280 1 250 1 380 1 0.19 3.5 13 3.09 11.04 2 1 APPROVED: I i _ I DRAWING NO.I 31057NP003'"_ I REVISION: 029� A Tian Q# 16n C"wov 9;" T.� L. -1H��Fw MN g"2 3238 Q , Am C 55l-= . Fu C163J551-M - wwwwwMLO= ♦� Customer: Job Name: Job ID: CDH-R-134 Fan Description Tag .............................. Supply Fan Type ............................... CPN-BIA Size..................................... 16 Width .................................. SWSI Class..................................... III Wheel diameter (in.) ...................... 15.75 Percentage width ......................... 90% Percentage diameter ...................... 100% Modifiers % width: 90% Sound Sound Power Levels in dB re. 10-12/Vatts: November 04, 2009 Page: 1 Fan Performance CFM................................... 4,000 Operating SP (in.wg) ........................ 6.4 Standard SP (in.wg) ....................... 7.01 RPM.................................. 3500 Tip Speed (fpm) ........................ 14,432 Oper. BHP ............................... 6.09 Standard BHP ............................ 6.67 Outlet area (sq. ft) ......................... N/A Outlet Velocity (fpm) ....................... N/A Temperature (°F) .......................... 120 Altitude (ft) ................................. 0 Density (lb/ft3) ........................... 0.069 Max RPM for Class ....................... 4402 Static Efficiency .......................... 66.05 Mechanical Efficiency ..................... 66.05 Octave Bands 1 2 3 4 5 6 7 8 LwA Level at Inlet 88 85 1 85 88 83 1 82 81 78 1 90 Level at Outlet 88 88 90 92 90 88 87 82 1 95 Estimated sound pressure level in dBA (re: 0.0002 microbar) based on a single` ducted installation: Distance in ft 1 3 5 dBA at Inlet 90 80 1 76 dBA at Outlet 95 85 1 81 `To estimate dBA level for ducted inlet and ducted outlet (into and out of the room) type installation, deduct 20 from the LWA value shown. Using a directivity factor of 1. Estimated Sound Pressure based on free field, spherical (Q = 1) radiation at the stated distance. Definitions: LwA The overall (single value) fan sound power level, 'A' weighted. dBA The environment for each fan installation influences its measured sound value, therefore dBA levels cannot be guaranteed. Consult AMCA Publication 303 for further details. A fan's dBA is influenced by nearby reflective surfaces. I Fan Tag: Supply Fan Represented By: Twin City Fan Companies, Ltd. (763) 551-7600 1 Model: 16 CPN-BIA 90 o,xovswr psn,onmowC, CURVE o --' zu n --' n^ r — ,o ~ � � o --' ^n _ ~ ~ = = , --' ^» � �s,s�EwcuRv � � ~ 4 ------'-------' --' xz — � � 61 o----------- ------------------------ --------------- ------ --- u^ u------ --------------- --------------- ---------------- ------------ --- 1.6 ' ------------------------------ --------------'-------'-------'-------' --- o^ n /n z^ 32 40 48 56 m Crw (i" ,00") Corrected for: %wimu90w Temperature 120'F j 4 Twin City Fan & Blower 910 A T�cvn Qy Fwn Ca www (16) SW9 T=k. I. • M6.p. 4 MN 55>42r3238 Asa SIMI A. (763) 561-7h00 • F. (763) 551-7o1 e Customer: November 13, 2009 Job Name: Page: 1 Job ID: CDH-R-134 Fan Description Fan Performance Tag ............................... React Fan Type................................... JRW Size ................................... 807F Width .................................. SWSI Class.................................... SD Wheel diameter (in.) ...................... 12.25 Percentage width ........................ 100% Percentage diameter ...................... 100% Modifiers Compressibility Sound Sound Power Levels in dB re. 10-12/Vatts: CFM................................... 1,109 Operating SP (in.wg) ........................ 6.6 Standard SP (in.wg) ....................... 7.41 RPM .................................. 3480 Tip Speed (fpm) ........................ 11,161 Oper. BHP ............................... 2.35 Standard BHP ............................ 2.63 Outlet area (sq. ft) ......................... 0.27 Outlet Velocity (fpm) ...................... 4,107 Temperature (OF) .......................... 135 Altitude (ft) ................................. 0 Density (lb/ft3) ........................... 0.067 Max RPM for Class ....................... 4380 Static Efficiency .......................... 49.04 Mechanical Efficiency ..................... 56.00 Octave Bands 1 2 3 4 5 6 7 8 LwA Level at Inlet 106 105 102 100 93 84 74 68 100 Estimated sound pressure level in dBA (re: 0.0002 microbar) based on a single` ducted installation: Distance in ft 1 3 5 dBA at Inlet 100 90 86 *To estimate dBA level for ducted inlet and ducted outlet (into and out of the room) type installation, deduct 20 from the LWA value shown. Using a directivity factor of 1. Estimated Sound Pressure based on free field, spherical (Q = 1) radiation at the stated distance. Definitions: LwA The overall (single value) fan sound power level, 'A' weighted. dBA The environment for each fan installation influences its measured sound value, therefore dBA levels cannot be guaranteed. Consult AMCA Publication 303 for further details. A fan's dBA is influenced by nearby reflective surfaces. Customer: Fen Tag: React Fe Job ID: CDH-R-1 34 Model: 807F JRVV Represented By: Twin City Fan Companies, Ltd. (763) 551-7600 100 TWIN CITY FAN AND BLOWER PERFORMANCE CURVE 12.0 ---------------------- ----------------------------------------------------------------- -------------------- -------------------- - 8 10.5 ------------------------------------------------------------------ --------------------- -------------------- -------------------- - 7 SP --------------------- ---------------- I ...................... ................ I ......................................... 6 7.5 ----------------------------------------- ------ ----------- ---------------------- -------------------- -------------------- 5 0 Iff 0 6.0 --------------------------------------------------------- ------- ------------------- ------ 4 -------------- C, BHP 4 SYSTEM CURVE < 4.5 ---------------------- --------------------- ----- --------------- ------------- ----- ----------------------------------------- 3 M En 3.0 ----------------------- ----------------- ---------- ------------------------ ---------------- 2 1.5 ----------------- ----- ------------- I ---------------------- ---------------------- L --------------- ---------------- 1 4 8 12 16 20 24 CFM (in I 00s) CFM: ------- 1,109 SF': ----- 6.6 in.wg RPM: ------- 3480 BHP: ------ — 2.35 Outlet Velocity: Aj 07 Density: ---- 0.067 Corrected for: Compressibility Temperature 1357 Inlet Sound Power Octave ----- Level 1 ----------- 106 2 ----------- 105 3 ----------- 102 4 ----------- 100 5 ------------ 93 6 ------------ 84 7 ------------ 74 8 ------------ 68 in db re 10-11 watts 11 M 3t2009 14:15 ----------- #844 MADE IN AMERICA Property of Climate by Design I N T E R N A T 1 0 N A L HUTCHINSON CITY COUNCIL c`=yaf Request for Board Action 7AZ O-m- Agenda Item: Sale of excess equipment - Tanker Fire Truck tires Department: Fire LICENSE SECTION Meeting Date: 4/11/2023 Application Complete N/A Contact: Mike Schumann Agenda Item Type: Presenter: Mike Schumann Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Mayor and Council, The Hutchinson Fire Department is requesting approval to sell via advertised sealed bid auction a complete set of tires (10 total) off of our Tanker Truck #6. These tires are very low miles and in excellent condition, but because of mandated NFPA guidlines they have surpassed the service life maximum and must be replaced. These tires still have value yet which is why we are asking to sell them. This truck is 100% rural owned and all maintenance and repairs are 100% rural. All proceeds from this sale will go back into the appropriate rural fire account. BOARD ACTION REQUESTED: Request to sell via advertised sealed bid auction 10 total tires off of HFD Tanker #6. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION TO SELL AT AUCTION SURPLUS FIRE DEPARTMENT PROPERTY Resolution No. 15597 WHEREAS, the Hutchinson Fire Department has accumulated surplus property. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91.42 for the sale at auction of surplus property. AND WHEREAS, the fire department has determined that it is in possession of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the following surplus City property be sold at auction and proceeds from the sale be credited to the appropriate account: - Set of tires from Tanker Truck 96 Adopted by the City Council this 1 lth day of April, 2023. Mayor City Administrator HUTCHINSON CITY COUNCIL Request for Board Action Consideration for Approval of Requisition #20349 to Schlauderaff Implement Co. to Agenda Item: purchase a new Kuhn/Knight VTC280 TMR Mixer Department: Creekside - Refuse Fund LICENSE SECTION Meeting Date: 4/11/2023 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As brought forth at the 2/28/23 Council meeting regarding the approval to purchase a tractor, staff is continuing to procure supporting equipment for the upcoming Source Separated Organic Material (SSOM) processing/composting system that will be constructed in late 2023. Identified in the Refuse Funds 2023 CIP is a TMR (Total Mix Ration) mixer that will be used to mix/blend received feedstocks from the curbside organics program to prepare the materials for the composting process in the new system, $125,000 is budgeted. Staff solicited quotes from the two prominent TMR mixers manufacturers that have mixers designed for the composting industry; Kuhn/Knight and Roto-Mix. TMR mixers were originally designed as livestock feed mixers but have become more and more common in the composting industry. Quotes are attached but for simplicity sake, the prices from each are below - Brand Model Dealer Quoted Price Kuhn/Knight VTC280 Schlauderaff Implement Co. $114,500.00 Roto-Mix 865 Roto-Mix, Inc $122,235.00 Lead times from both manufacturers are pushing one year from time of order. Should the construction for new system be completed and operational by the end of 2023, we still have a means to mix materials with the current, antiquated, apparatus until the TMR is delivered. Staff will be available at the meeting to answer any questions. BOARD ACTION REQUESTED: Approve Req #20349 to Schlauderaff Implement Co. for a New Kuhn/Knight VTC280 TMR Mixer in the amount of $114,500.00 Fiscal Impact: $ 114,500.00 Funding Source: Refuse Fund FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Purchase Requisition Purchase Requisition No 020349 Requested Date Required Date Requested By 04/05/2023 akosek Department 4943 Preferred Vendor 124353 SCHLAUDERAFF IMPLEMENT CO Address 60240 US HWY 12 LITCHFIELD, MN 55355 Req. Description NEW KUHN/KNIGHT VTC280 TMR MIXER 04/05/2023 03:23 PM Qty. Description GL Number 1 Unit Price Amount 1 1 NEW KUHN/KNIGHT VTC280 TRAIT PER QUOTE & BUILD SPEC 603-4943-90540 603-4943-90540 114,500.00 114,500.00 Total: 114,500.00 2023 TMR Mixer Quote Tabulation REFUSE FUND SSOM Mixer CIP Project # - REFS-2102 Dealer Make Model Model Year New, Used or Demo Unit # of Hours on Machine at Delivery Schlauderaff Implement Co. Roto-Mix, Inc Kuhn/Knight Roto-Mix VTC280 865 2023/2024 2023/2024 New New 0 0 Cubic Foot Capacity Inline dual wheel axle Road light Kit Constant Velocity PTO Shaft 2 spd gearbox; shiftable from cab 2 Hydraulic discharge doors; FR left and RR right Stainless Steel liner Front Viewing Platform Capacity Extension Belting Load Cell Scale w/Readout Equipped w/ High Wear Knives FOB Point 880 860 Yes Yes Yes No Yes Yes Yes Yes Yes Yes Yes No (AR 400 steel) Yes No Yes Yes Yes Yes Yes Yes Del'd to Creekside Del'd to Creekside Quoted Purchase Price Estimated Lead Time from Time of Order $114,500.00 -1 year $122,235.00 -1 year 60240 US Highway 12 Litchfield, MN 55355 320 693-7277 Creekside it 1500 Adams Street SE Hutchinson, MN 55350 Kuhn/Knight VTC280 Twin Auger TMR Mixer Includes - Used 4.25x 22.5 truck tiresi - 1000 PTO cvdriveline ligh' - Scale I pffiffm�I We Price includes freight/setup/tires cash discount withe+# government agency disco-L t. D� M Rick Schaefer Schlauderaff implement Co De a � a vs h � rp: HENDERSON CONSIGNMENT ' T76 CONSIGNMENT ACCT JACKSON, NIN 56143 Customer Reference: Creekside Soils Customer name: Schlauderaff Implement Machine Model: VTC 280 Item number 9FA1KNA CONE KUHN KNA NORTH AMERICA 18968137 SIDE DISCHARGE 18960703 LEFT AND RIGHT DISCHARGE DOOR 18960678 1" MILD STEEL FLOOR NO STAINLESS STEEL LINER 18960642 INLINE DUAL WHEEL AXLE 18960670 NO BRAKES 18969930 WHEELS ONLY, 22.5 X 12.25 10HO 18968373 CLEVIS HITCH 18960694 AUGER SET, HIGH WEAR 18960660 2 SPEED SIDE DOOR SINGLE AXLE 18960640 1,000 RPM DRIVE KIT- 1 318" - 21 TOOTH SPLINE - CV PTO 18968100 FEATURE NOT USED 18968100 -FEATURE NOT USED 18970672 NO DISCHARGE, SIDE DOOR, BELTING 18968100 FEATURE NOT USED 18970672 18968,1100 18967920 71 12 18968,100"," 189,60635,11, 18969794 18V2001 18960632'' 18 96 0543 18960546 18990027 7M195ATL NO DISCHARGE, SIDE DOOR, BELTING FEATURE NOT USED LINER,SS,LH&RH DOOR, 60" -IN-CAB ,-SHIFTING II'MECHANISM ,--"ELECTRIC SHIFT FEATURE NOT USED KNIVES, 20", SET OF 10 LIGHT KIT LADDER I,N,D-1,CATOR,.,-EZ,2-8-10,/ElZ,21805 VTC280T CAPACITY/BELT EXTENSION "610"-STAINLESS I --BAFFLE LINERS Ur-UML Or- 1, MINIOrl 1 TK.DOMESTIC DEL. LOADED AT KNA VTC 280/2100/2120T MAIN STATUTORY PLATE BE USED W/HAY RETENTION RI Qtv Item No. Descriation 980868 List Price As Ordered BASE TRAILER MIXER Must Select One 1 660337 865 "Vertical" Trailer Mixer Mixer Assembl 87,075 87,075 MIXER ASSEMBLY Must Select One 1 760637 865 Mixer Assembl - Right Hand Discharge 0 0 1 760638 TRAILER 865 Trailer Assembly - Single Axle 0 0 760252 745 Trailer Assembly - Single Axle - Hydraulic Shift - Required with 980851 445 1 660372 Clevis Hitch Kit - Category 3 0 0 660373 Ball Hitch Kit - Category 4 - 2" Pin 270 AUGERTYPE Must Select Oh's 760640 865 S.P. Standard Pitch Auger 0 1 760613 865 A.P. 8ggressive Pitch Auger 0 0 KNIFE KITS Must Select One 660207 14 Standard Knives (Use with 760640) 0 660209 8 Carbide & 6 Standard-ILS (Use with 760640) 395 660208 14 Carbide-ILS (Use with 760640) 1,565 660340 10 Standard Knives (Use with 760613) 0 660430 4 Carbide Knives & 6 Standard Knives - ILS - (use with 760613) 545 1 660342 8 Aggressive & 2 Standard Knives-ILS (Use with 760613) 520 520 660341 10 Carbide Knives-ILS Use with 760613 1,070 1 980264 SCALES 4 - 2 1/2" 1/2 of 1% DB Full Bridge Weigh Bars & 30' Cord J-Box Must 1,915 Select Twor 1,915 1 982001 Scale Installation 1,030 1,030 DRIVE Must Select One 1 338040 1000 RPM PTO Drive Shaft with 1-3/4" 20 Spline 0 0 338041 1000 RPM PTO Drive Shaft with 1-3/8" 21 Spline 0 OptionsSTAINLESS STEEL LINERS 980787 745/865 TOGA SS Liner Kit 20" High - Installed 4,040 980739 745/865 TOGA SS Liner Kit 42" High - Installed 9,970 980762 745/865 TOGA SS Floor Liner Kit - Installed 3,625 MISCELLANEOUSOptions- 660429 Side Discharge Hydraulic Spout Kit 1,225 1 660200 6" Rubber Extension Kit 925 925 1 980851 Hydraulic Shifter For 2 Speed Gear Box - Must Select 760252 Trailer 460 460 1 660211 Rear Discharge Door Kit 4,450 4,450 1 660139 Auger Wing Kicker - 2nd Door (Required with #660211) 250 250 982117 Hard Surface Edge of Auger Flighting ($1150 Each Auger) -(Choose 2) 1,150 780441 Tail Light Kit - Installed 420 412075 3/8" 20,000 Lb. Safety Chain - Installed (Required For Highway Transport) 110 412076 7/16" 30,000 Lb. Safety Chain - Installed (Required For Highway Transport) 130 760146 Remote Mounting Bracket Kit for Vertical Mixers (Required to Install Remote) 105 1 980209 Scale Satter 155 155 SCALES OR OTHER MISCELLANEOUS OPTIONS - Agfer-to SimplAgmAntalPrice She -et 1 3/4 AR 400 Steel Floor and ] ILS 10,460 10,460 1 2500V Indicator and Cord 1,190 1,190 1 Steel Surcharge 9,055 9,055 2 AR 7/8 Bottom Flit ILS 2,375 4,750 Doors one front left and one right rear September 7, 2021 All Prices and Specifications are Subject to Change Without Notice. R092721 NET PRICE 982019 Installation - Scale Accessories (Remotes. Printers. Etc. 180 TOTAL - U.S. $ - FOB (Exworks) - Dodge City, Hoisington or Scott City, KS List Price - Mixer 122,235.00 Discount 0.00% 0.00 Net Price - Mixer 122,235.00 Net Price - Installations 0.00 NET PRICE - MIXER AND INSTALLATIONS 122,235.00 Less Trade Allowance 0.00 TOTAL DUE 122,235.00 September 7, 2021 All Prices and Specifications are Subject to Change Without Notice. R092721 Standard Features * 860 Cubic Feet Mixing Capacity * 14 Standard Knives ( 7 Per Auger ) * 2 Speed PTO Driven Gear Box With Manual Shifter * Flanged Auger Tubes * Two Matching Single Flighted Augers * Heavy Duty High Strength Auger Tubes With 5/8" & 1/2" Flighting * 2 Right Angle Planetary Gearboxes * 3/4" Tub Floor With 1/4" Tub Sides * 4-2551170 x 22.5 Recap Tires on 10 Bolt Wheels * Hydraulic Operated Door * Heavy Wall Tubing Single Axle Trailer Frame * 4 - 2 1/2" - 1/2 of 1% Full Briclige Weigh Bars & J-Box * 1000 RPM PTO Drive -1-3 8" 21 Spline Optional Equipment * Knife Kit - 8 Carbide & 6 Standard * 6" Rubber Extensions * Knife Kit -14 Carbide * Rear Discharge Door Kit * 6" Rubber Extensions * Hydraulic Shift for 2 Speed Gear Box * See Scale Price Pages For Indicators Etc. * 1000 PTO Driveline 1-3 4" 20 Spline Specffications and Dimensions Tub Bottom 3/4" Weight -Trailer 15,540 Lbs Tub Bottom Width 89" Overall Length 281" Tub Sides 1/4" Overall Length -Mixer Only 225" Auger Flighting 5/8" & 1/2" Overall Width -Mixer Only At Top 110-1/2" Auger Tube 16" OD Height of Tub Side From Floor 78" Loading Height - 37" OD Tires 115" Minimum Tractor HP 1000 PTO 135 HP LoadingHeight - With 6" Extensions 121" Hay Ration (18-20#) MOM28-.30# 15,480 Lbs Cubic Ft Mixing Capacity 860 Heat/ Ration 21,500 Lbs Bushel Mixing Capacity 688 September 7, 2021 All Prices and Specifications are Subject to Change Without Notice. R092721 cR HUTCHINSON CITY COUNCIL NJT^HINSON Request for Board Action A CITY ON PURPOSE. 2023 Water Carnival Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 4/11/2023 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: I am in receipt of a letter from Don Demeyer and the Water Carnival Committee in reference to the 2023 Water Carnival Celebration. My staff and I have reviewed the request and are confident that we can meet the needs of the Water Carnival Committee. As in the past, the Water Carnival Committee has assured us that they have been in contact with the other city departments mentioned in the attached request. The Police Department looks forward to working those departments and the Hutchinson Jaycees to ensure another safe and successful Water Carnival Celebration. The Special Event request form has been completed with the organization and a synopsis of this request is as follows: Event Name: 80th Hutchinson Jaycees Water Carnival Primary Contact: Don Demeyer - Commodore 320-583-9728 Event Location: Several locations throughout the city including the Grand Day Parade route but most events including, but not limited to the Boat Parade, Kiddy Day, and a Bean Bag tournament would be held at Masonic West River Park 103 Les Kouba Parkway. Event Dates/Times: June 12-18 2023. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Gary Forcier and Hutchinson City Council FROM: Chief Thomas Gifferson DATE: 04-06-23 RE: 80th Annual Hutchinson Jaycees Water Carnival This memorandum outlines the Hutchinson Jaycees Water Carnival Committee request to hold the 80th Annual Water Carnival Festival June 12-18 2023. The Special Events Request Form has been completed with the organization and a synopsis of this request is as follows: Event Name: 80th Annual Hutchinson Jaycees Water Carnival Primary Contact: Don DeMeyer -Commodore 320-583-9728 Event Location: Several locations throughout the city including the Grand Day Parade route which will be outlined later in this request, but most events including, but not limited to the Boat Parade, Kiddy Day, and a Bean Bag tournament would be held at Masonic West River Park 103 Les Kouba Parkway. Event Dates/Times: June 12-18 2023. Brief Description: Please see attached letter Alcohol -Alcohol will be provided on Thursday June 15th at Masonic West River Park during the Boat Parade and Saturday June 17th 2023 during other outdoor events in the park. Mr. DeMeyer and the Jaycees have been working with the City of Hutchinson Administration Department (Mellissa Starke)/State of Minnesota to obtain a liquor license and would need to provide proof of license prior to serving. Security -Officers would be present at nearly every event throughout the Water Carnival week, if nothing more than to check in. However, officers will have a large presence at u HUTCHINSON A CITY ON PURPOSE. the Boat Parade, and the Grande Day Parade. Amplified Sound- Amplified Music on the "River Song" stage Thursday June 15th 2023 during the Boat Parade until 11 p.m. Tents and Canopies -Unknown Stages/Platforms-Use of the "River Song" stage Refuse -Current containers in park/campground/streets, plus additional services contracted through West Central Sanitation Restrooms-Current public facilities plus additional services contracted through Mini Biff Inc. Street Closures - June 18th 2023 3rd Ave NW from Main St N to Montana (Parade Staging) Main St. N and Hwy 7 to 4th Ave SW 4tn Ave SW to Lynn Rd Lynn Rd to Linden Ave SW Linden Ave SW to Harington (Parade Route) June 15th and 18th 2023 Close a portion of AFS Park for launching of the Fireworks. This will only occur if needed as the fireworks may be launched from a barge on the river. June 15th 2023 Close a portion of the Roberts Park Parking lot to help with organization and hopefully minimize congestion during the staging of the Boat Parade. June 15th, and 18th 2023 Close Les Kouba Parkway and direct all traffic to park in large grass area for events. This does not include individuals who have paid to use the campground through reservations. u HUTCHINSON A CITY ON PURPOSE. City Departments affected: *below is only a snap shot of what city department contribute to this festival. I can provide a more detailed list upon request. Police -Monitor all events, monitor weather and aid with planning and organization. Parks -West River Park maintenance, set up and clean up, stripe parking area near Les Kouba Pkwy. Streets- Parade Barricade set up and clean up. Street cleaning, before and after parade assist with parking area near Les Kouba Pkwy. Fire -Fireworks monitoring June 15th and 18th at approximately 10 pm. Administration -Liquor license Attached: Jaycee Request u A CITY ON PURPOSE. chanson Jaycee Water Carnival. April 6th, 2022 Matt Jaunich, City Administrator City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Matt, The 801h Annual Hutchinson Jaycee Water Carnival city festival will be held from June 121h-181h this year, and the entire committee is working hard to prepare for it. We are requesting that approvals and permits be issued for the 2023 Water Carnival as follows: 1. Close the appropriate streets and issue a Parade permit for the Grande Day Parade on Sunday, June 181h, from 11:00 AM to 4:00 PM. We are working to have this year's parade route the same as last year's. We anticipate MN Dot will grant approval for the same route as last year. Again this year we request there would be no parking on 1st Ave SE from Main Street to Hassan St., 2nd Ave NW/ Franklin St. to Washington Ave., and no parking allowed in the parking lot behind Dunn Brothers Coffee due to space needed for parade units. 2. Close or monitor intersections at all necessary points for Grande Day Parade Route on Sunday, June 181h from 10:00 AM to 4:00 PM, including posting no parking signs in designated areas as determined by Hutchinson Police Department. 3. We are planning a "Music in the Park" located in Library Square (McLeod County Fairgrounds in case of inclement weather) for Monday June 121h as the official kickoff to Water Carnival week. This event will be coordinated by the Music in the Park committee. Watercarnival will have their medallion hunt kick off, food vendors, all planning and permitting will be done by Music in the Park 4. Issue a permit for fireworks display on Thursday, June 15th and Sunday, June 18th beginning at approximately 10:00 PM to be displayed over the Crow River. We are requesting that we could launch the fireworks from a barge on the river. We have spoken with the fireworks company and they are working on contacting necessary authorities to approve set back requirements etc. The Fire Department Chief will be notified concerning the display of fireworks. The Water Carnival committee will arrange to have Sheriff Department, Fire Department and Ambulance support on hand. No parking will be allowed on School Rd from Hwy 7 W to Lewis Ave. P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org chanson Jaycee Water Carnival. 5. We have contracted with Mini Biff, Inc. to provide portable lavatory services for the Grande Day Parade route, Parade staging area and Community Day area. 6. Request permit to close V Ave SE between Main St. and Hassan St. NE beginning Saturday June 191h at approximately 5:00 P.M. until Sunday June 191h until parade completion or as determined by police personnel. 7. Request a temporary suspension of the noise ordinance to allow the music following the Boat Parade on Thursday, June 15th until up to 11:00 P.M. 8. The Boat Parade on Thursday, June 161h will require the use of the Roberts Park parking lot. The Hutchinson Police Department has agreed to provide assistance for this event to minimize parking congestion. We also plan to launch some boats from the landing at West River Park to minimize congestion. 9. The Kiddy Day parade will be held Saturday, June 17th at West River Park and the Hutchinson Police Department has been contacted and agrees to be present to monitor traffic flow. 10. We are requesting a temporary liquor license in order to sell beer and non-alcoholic beverages during the boat parade on Thursday June 15th until the music ends at 10pm and the tentative fireworks start, as well as during the events at West River Park on Saturday the 151h until 4pm. We will have all of the necessary liability insurance through the MN Jaycees and have applied for the permit through the city. We are working with the PD on coordinating this event to ensure everything goes well. 11. We plan to have music on the Riversong Stage during the Boat parade on Thursday night June 151h until 10 pm. We would like to have spectators of the Boat Parade and Fireworks (tentative) to be able to park in the parking spots throughout Masonic/West River Park. 12. We plan to have most of the 801h Water Carnival events on Saturday June 17h down at West River Park. We will have activities for kids including bouncy houses, food trucks, among other activities. We will also be having a cardboard boat race that we are working with the PD, Sheriffs dept, and DNR on logistics. New this year will be a Carp fishing tournament —we are working with the DNR and local law enforcement on logistics. P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org Aq *i%V,. tchinson Jaycee Water Carnival. 13. The Hutchinson Jaycee Water Carnival sporting events and water events chairs will coordinate traffic flow, park layout and control with the Hutchinson Police department and the Parks Dept for the events including Entertainment, Sporting events, and Cardboard boat Races. 14. New this year — we are planning a concert for the night of Sunday, June 181h from 7-10pm. A band has been tentatively booked (South 40) and we are looking to run the concert from 7-10 PM. We would like to have the concert at West River Park on the Riversong stage, at the completion of the concert (10PM) we will have our fireworks show. We are working with the Hutchinson Police Department on logistics and are requesting the presence of 2 police officers and lighting from Creekside Soils to light up the parking area. 15. We would very much appreciate your continued support/contribution to the Sunday Night Fireworks display of $2,000. The Water Carnival is a non-profit event, and the Jaycees would appreciate the waiver of any fees or rentals during the duration of the Water Carnival to help defray expenses. We appreciate the assistance received from the City of Hutchinson and its staff, and we could not have a community celebration without this support. If you should have any questions or concerns, or would like additional information, please contact me directly. Thank you, Don DeMeyer 2023 Commodore Hutchinson Jaycee Water Carnival 320-583-9728 commodore@watercarnival.org cc: Tom Gifferson, Police Chief Pat Egan, Ambulance Services Mike Schumann, Fire Chief Lynn Neumann, PRCE Director P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org f�! HUTCHINSON CITY COUNCIL Request for Board Action 2023 Dairy Days Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 4/11/2023 Application Complete N/A Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Chamber Ag Business Association is hosting its annual Dairy Days in Library Square on June 2nd, 2023 from 11:00 am to 1:00 pm. A memo outlining this event is attached to this form. Event organizers are requesting approval of the following items: Sound amplification equipment throughout the duration of the event and use of the band shell. The closure of First Ave SE from Main St to Hassan St from 8.00am to 4:00 pm on the day of the event. This has always been a well organized event. Approval is recommended. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Gary Forcier and Hutchinson City Councilors FROM: Chief Thomas D. Gifferson RE: 2023 Dairy Days This memorandum outlines the Hutchinson Chamber Ag Business Association request to hold the annual Dairy Days event on June 2"d 2023 in Library Square. Event Name: Dairy Days Primary Contact: Mary Hodson 320-583-6828 Event Location: Library Square Event Dates/Times: June 2, 2023 Event time: 11 am-1 pm / set up: 8am - 4pm Brief Description: Event including music, contests and lunch being served by the association. Alcohol -No Alcohol will be provided Security -No security will be required; however, officers will monitor the park on their regular patrol Amplified Sound- Amplified Music in the Bandshell Tents and Canopies -N/A Other -N/A Stages/Platforms-Use of the Bandshell Refuse -Current containers in park, plus extra from the Parks Department u HUTCHINSON A CITY ON PURPOSE. Restrooms-Current facilities and addition through Mini Biff Street Closures- 1st Ave SE. from Main St. to Hassan St. City Departments affected Police -Monitor park, weather and aid with planning and organization Will also close 1st Ave. Parks -Park Maintenance, set up and clean up. Streets- None u HUTCHINSON A CITY ON PURPOSE. cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. 2023 Riversong Music Festival Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 4/11/2023 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: RiverSong Music Festival is requesting permission to hold an event in West River Park on July14th and 15th, 2023. The event includes live music and vendors with crafts. Food and beverages will also be served on site. Event Contact: Jan Johnson 320-583-0092 Location: West River Park Requests: Allow amplified music in the park both days. Approve sale of food and alcohol in the park on both days of the event. Security by Hutchinson Police. See attached memo for additional details. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Gary Forcier and City Councilors FROM: Chief Thomas D. Gifferson RE: RiverSong Music Festival This memorandum outlines the RiverSong Music Festival's request to hold an event in West River Park on July 14th and 15thth 2023. The event includes live music, and vendors with crafts. There will also be food and beverages on site. Event Name: RiverSong Music Festival. Primary Contact: Jan Johnson 320-583-0092 Event Location: Masonic West River Park 103 Les Kouba Parkway Event Dates/Times: June 14th 5 pm -Midnight and 15th 11 am -Midnight 2023 Brief Description: Alcohol -The organizers plan is to allow an outside vendor/trained RiverSong volunteer to serve/provide alcohol at the event. They were instructed to work with Mellissa Starke in administration for permits. Security -Security will be present during the festival hours. Security will be provided by Hutchinson Police Service and the organization will be invoiced for the associated costs. Amplified Sound- Amplified sound will be on the "RiverSong" stage and a 2"d Stage located on the west side of camping area near the river. Tents and Canopies -Vendors will be using tents and canopies to help display and store their merchandise. u HUTCHINSON A CITY ON PURPOSE. Vendors -Food, alcohol and craft vendors. Stages/Platforms-Use of the "RiverSong" stage Garbage -Current containers in park/campground, plus additional services contracted through an outside vendor Restrooms-Current public facilities plus additional services contracted through an outside vendor. Street Closures- Les Kouba Parkway City Departments affected: *below is only a snap shot of what city department contribute to this event. I can provide a more detailed list upon request. Police -Monitor Events, provide security, monitor weather and aid with planning and organization. Parks -West River Park maintenance, set up and clean up. Parking lot mowing and striping Streets- Road Closure. Administration -Liquor license and other misc. permits u HUTCHINSON A CITY ON PURPOSE. cR HUTCHINSON CITY COUNCIL HUTCHINS- - . Request for Board Action A CITY ON PURPOSE. 2023 Minnesota Pottery Festival Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 4/11/2023 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Organizers of the Minnesota Pottery Festival are hosting their event at Masonic West River Park on July 29th and 30th, 2023. The event will include vendors of ceramics, food and alcohol. Organizers are requesting approval of the following items: Sound Amplification equipment on the River Song stage. The sale of food and alcohol within the boundaries of West River Park Parking on the green space north of Les Kouba Parkway A document outlining the event is attached. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Gary Forcier and City Councilors FROM: Chief Thomas D. Gifferson DATE: 04-06-2023 RE: 2023 Minnesota Pottery Festival This memorandum outlines the Minnesota Pottery Festival's request to hold an event in West River Park on July 29th and 30St 2023. The event includes vendors with handmade ceramics. There will also be food and beverages on site. A synopsis of the event follows: Event Name: Minnesota Pottery Festival. Primary Contact: Betsy Price 320-587-2599 mnpf@claycyote.com Event Location: Masonic West River Park 103 Les Kouba Parkway Event Dates/Times: July 29th 10 am-5 pm and 30th 11 am-4 pm 2023 Set up: July 27th and July 28th Brief Description: Alcohol- The organizers plan is to allow an outside vendor(s) to provide alcohol at the evert. Organizers have been advised to work with Melissa Starke for permits. Security- Hutchinson Police will provide overnight security for the event. Organizers will be invoiced for this expense. Amplified Sound- Amplified sound will be on the "River Song" stage. This will be for announcements and demonstrations throughout the day. Tents and Canopies -Vendors will be using tents and canopies to help display and store u HUTCHINSON A CITY ON PURPOSE. their merchandise. Vendors -Food, alcohol and craft vendors. Stages/Platforms-Use of the "River Song" stage Refuse -Current containers in park/campground, plus additional services contracted through an outside vendor Restrooms-Current public facilities plus additional services contracted through an outside vendor. Street Closures- Les Kouba Parkway City Departments affected: *Below is only a snap shot of what city department contribute to this event. I can provide a more detailed list upon request. Police -Monitor Events, provide security, monitor weather and aid with planning and organization. Parks -West River Park maintenance, set up and clean up. Parking lot mowing and striping Streets- Road Closure. Administration -Liquor license and other misc. permits u A CITY ON PURPOSE. cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. 2023 Relay For Life Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 4/11/2023 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: McLeod County Relay for Life Committee is requesting to host the Annual Relay for Life Event on Friday August 4, 2023. The event will begin at 3:00 pm and end at 12:00 midnight with setup beginning at 8:00 am on the day of the event. This is an annual event that draws 100's of people to the park. The City's Special Event Form has been completed for the event. A memo outlining the event and the request letter from the committee is attached to this form. The McLeod County Relay for Life Committee is requesting approval of the following items: Sound amplification equipment for the duration of the event. Parking in the green space north of Les Kouba Parkway. The closure of Les Kouba Parkway for the duration of the event. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Forcier and Hutchinson City Councilors RE: McLeod County Relay for Life This memorandum outlines the McLeod County Relay for Life's request to hold its annual American Cancer Society fundraiser at West River Park in Hutchinson. Event Name: McLeod County Relay for Life Primary Contact: Erika Smith Info.relayforlifemcleod@gmail.com 320-583-1209 Event Location: Masonic West River Park 103 Les Kouba Parkway Event Dates/Times: August 4th 2023- 3pm to Midnight. Setup starting at 8 a.m. Brief Description: McLeod County Relay for Life is a nonprofit associated with the American Cancer Society. This free, open to the public event will assist with fundraising and building awareness around all types of cancer. Alcohol -N/A Security -No security will be required; however, the event would request extra patrol during the event. Amplified Sound- Amplified Music and a PA system will be utilized thought the event. Tents and Canopies -Tents and Canopies will be used during the event by vendors. Other -Money will be collected individually by vendors and through a silent auction. Stages/Platforms-Portable stage, possibly a flatbed trailer. Refuse -Contract extra service with West Central Sanitation. u HUTCHINSON A CITY ON PURPOSE. Restrooms-Contract extra service with Mini Biffs of Hutchinson. Street Closures- Close Les Kouba Parkway. City Departments affected Police -Monitor campground, weather and aid with planning and organization. Provide onsite security and allow use of Mobile Command Post as First Aid Center and on -site office for event organizers. Parks -West River Park maintenance, set up and clean up. Striping and setup of parking area. Streets- Barricades for road closer and set up of parking area Creek Side- Use of two gators and portable lights Administration- Liquor license I recommend approval of this request u HUTCHINSON A CITY ON PURPOSE. _ CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/29/23 - 4/11123 Check Date Che€k vendor Namo ----------------___-----_________________________---------.___ D31412023 EFT EFTPS- Payroll Report 3/5/23 - 3/18/23 79,098.23 D3/2412023 EFT Child Support Payroll Report 3/5/23 - 3/18/23 415.78 D3/24/2023 EFT IMSRS Payroll Report 3/5/23 - 3/18/23 7,792.47 D3/24/2023 EFT I MN Dept of Revenue Payroll Report 3/5/23 - 3/18/23 15,793.78 D3/24/2023 EFT I Provident Life - Vol Ins Payroll Report 3/5/23 - 3/18/23 399.94 D3/24/2023 EFT IPERA Payroll Report 3/5/23 - 3/18/23 61,512.60 D3/24/2023 EFT I Further HSA Payroll Report 3/5/23 - 3/18/23 14,825.75 D3/24/2023 EFT Imission Square Payroll Report 3/5/23 - 3/18/23 3,121.26 03/24/2023 EFT IVOYA Payroll Report 3/5/23 - 3/18/23 460.00 D3/24/2023 EFT JMNDCP Payroll Report 3/5/23 - 3/18/23 350.00 D3/24/2023 111026 JMNPEA Payroll Report 3/5/23 - 3/18/23 768.00 D3/24/2023 111027 JUNUM Life Insurance Payroll Report 3/5/23 - 3/18/23 1,085.80 D3/24/2023 111028 ILELS Union Dues Payroll Report 3/5/23 - 3/18/23 337.50 D3/24/2023 111029 1 HART Payroll Report 3/5/23 - 3/18/23 478.51 D4/11/2023 111030 JACE HARDWARE -1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 222.58 04/11/2023 111031 JACE HARDWARE -1790 REPAIR & MAINT SUPPLIES - FIRE 362.23 04/11/2023 111032 JACE HARDWARE -1825 NUTS/BOLTS/NAILS, KEYS - POLICE 14.59 D4/11/2023 111033 JACTIVE911 INC ACTIVE ALERT- POLICE 823.50 D4/11/2023 111034 JALPHA TRAINING & TACTICS LLC SHIELDS AND BAGS - POLICE 32,560.64 D4/11/2023 111035 JAMPLIFY FOR CHANGE SUPPORTTO MPCA GRANT - COMPOST 4,000.00 D4/11/2023 111036 JARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 710.95 D4/11/2023 111037 JAUTO VALUE - GLENCOE O-RINGS, PIPE SWIVEL - HATS 62.97 D4/11/2023 111038 AUTO-CHLOR SYSTEM 3/20 DISHWASHER SERVICE - SR DIN 220.00 D4/11/2023 111039 IBAUER BUILT INC TIRES - STREETS 863.72 54/11/2023 111040 IBAYSINGER, KYLE REIMB: FIRE SCHOOL 407.14 D4/11/2023 111041 BEILKE, TAMMY REFUND OF PROPERTY TAXES PAID 109.16 D4/11/2023 111042 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 2,102.95 D4/11/2023 111043 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 331.54 D4/11/2023 111044 IBOLTON & MENK INC OTTER & CAMPBELL LAKES THRU 3/21 - STREETS 8,733.50 D4/11/2023 111045 1 BRADLEY SECURITY LLC DUPLICATE KEYS - HATS 34.50 D4/11/2023 111046 IBRASS FOUNDRY BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 413.72 04/11/2023 111047 JBREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 22,913.38 54/11/2023 111048 IBRIGHTLY SOFTWARE INC NEW SOFTWARE - BLDG INSPECTIONS 8,718.11 D4/11/2023 111049 JBYRD, KAILEE UB refund for account: 1-420-6360-2-06 95.80 D4/11/2023 111050 IC & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 35,426.84 D4/11/2023 111051 ICENTRAL HYDRAULICS EQUIPMENT PARTS - MULTIPLE DEPTS 562.37 54/11/2023 111052 ICENTRAL MCGOWAN SUPPLIES & RENTALS - MULTIPLE DEPTS 405.95 D4/11/2023 111053 ICINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 342.54 D4/11/2023 111054 ICOKER COMPOSTING AND CONSULTING SUPPORT TO MPCA GRANT & CASP - CREEKSIDE 450.00 D4/11/2023 111055 ICORE & MAIN LP METERS - WATER 2,683.90 54/11/2023 111056 ICRANE ENGINEERING LASER ALIGNMENT OF RAS PUMP - WWTP 357.03 D4/11/2023 111057 ICROW RIVER PRESS INC SCULPTURE STROLL BROCHURE PRINTING 648.44 D4111/2023 111058 1 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 39,278.49 D4/11/2023 111059 IDEHN, PETER REIMB: SAFETY FOOTWEAR - CEMETERY 224.99 D4/11/2023 111060 IDELL MARKETING LP DELL WORKSTATION - HUC 1,303.28 D4/11/2023 111061 DOSTAL, CHRIS REIMB: FIRE OFFICER SCHOOL 255.46 D4/11/2023 111062 DUENOW, TYLER REIMB: SAFETY FOOTWEAR - POLICE 134.99 D4/11/2023 111063 JECOLAB PEST ELIMINATION 3/21 PEST CONTROL - POLICE 64.93 04/11/2023 111064 1 ENVIRONMENTAL TOXICITY CONTROL CHRONIC TOXICITY TESTING - WWTP 1,400.00 D4/11/2023 111065 1EXCELSIOR HOMES INC WATER SERVICE REPAIR -WATER 3,904.00 D4/11/2023 111066 FARM -RITE EQUIPMENT SWITCH - CEMETERY 496.76 D4/11/2023 111067 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 30.38 04/11/2023 111068 FINANCE & COMMERCE PUBLIC NOTICES - ENG 232.32 04/11/2023 111069 FORKLIFTS OF MINNESOTA INC IEMISSIONS TEST, INSPECTIONS - MULTIPLE DEPTS 317.62 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/29/23 - 4/11/23 Check Date Check Yendorlgl= PescHption + Amount ---------------------070=------------------.--.-_.--.--.----_-.__._.__._-.--.--.--.--.--.--.--.--.--.--.-_.--.--.--- 04/11/2023 111070 FOSTER MECHANICAL HVAC REPAIR - CITY CENTER 577.68 04/11/2023 111071 FUZE LOGISTICS SERVICES USA INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 950.00 04/11/2023 111072 GALLS LLC SHIRTS, PANTS, TOOLS, HOLSTER, POUCH - POLICE 944.83 04/11/2023 111073 GAME TIME SHADY RIDGE PLAYGROUND PROJECT 2,219.27 04/11/2023 111074 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,645.53 04/11/2023 111075 GRIDOR CONSTRUCTION WWTF OXIDATION DITCH AERATION IMPVS 44,602.50 04/11/2023 111076 HACH COMPANY MAINT KITS - WATER 2,730.00 04/11/2023 111077 1 HAGER JEWELRY INC NAMEPLATES - ENG 41.00 04/11/2023 111078 JHAWKINS INC HYDROFLUOSILICIC ACID - WATER 3,494.70 04/11/2023 111079 HAYDAY EXPRESS CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 2,950.00 14/11/2023 111080 HILLYARD / HUTCHINSON OPERATING SUPPLIES - MULTIPLE LOCATIONS 906.40 04/11/2023 111081 HOLT-PETERSON BUS 4/15 GRILLE, PARAMOUNT THEATRE - SR TRIP 845.00 04/11/2023 111082 1 HUTCHINSON CHAMBER & TOURISM FEB 2023 LODGING TAX 6,925.98 04/11/2023 111083 1HUTCHINSON LEADER MAR ADVERTISING - MULTIPLE DEPTS 2,212.36 04/11/2023 111084 1HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS - PARKS 42.76 04/11/2023 111085 1HUTCHINSON WHOLESALE #1552 EQUIPMENT PARTS - PARKS 577.42 04/11/2023 111086 JINNOVATIVE OFFICE SOLUTIONS LLC TP, TOWELS, PAPER - LIQUOR HUTCH 251.64 04/11/2023 111087 JINSELMANN, ERIC REIMB: FIRE OFFICER SCHOOL 255.46 04/11/2023 111088 IJOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 26,490.72 04/11/2023 111089 KERI'S CLEANING & HANDYMAN SERVICES MAR CLEANING - MULTIPLE LOCATIONS 5,481.06 04/11/2023 111090 IKEYSTONE COMPENSATION GROUP LLC CONSULTING/JOB EVALUATION - CREEKSIDE 850.00 04/11/2023 111091 1 KRANZ LAWN & POWER BACKPACK BLOWERS: TUNE-UP - PARKS 319.79 04/11/2023 111092 ILAKELAND BROADCASTING BIG COUNTRY ADVERTISING - LIQUOR HUTCH 160.00 04/11/2023 111093 ILAWSON PRODUCTS INC CLAMPS, NUTS, DRILL BITS - WWTP 275.71 04/11/2023 111094 LOCATORS & SUPPLIES FLAGS - WATER & WWTP 699.12 04/11/2023 111095 LOE'S OIL COMPANY RECYCLING 55 GAL OIL FILTERS - HATS 600.00 04/11/2023 111096 ILOGIS SWITCHES FOR NEW PD, MARCH SUPPORT/BASE FEES 24,059.86 04/11/2023 111097 M-R SIGN SIGNS, PARTS - HATS 81.47 04/11/2023 111098 1 MACKEDANZ, TONY REIMB: FIRE OFFICE SCHOOL 167.68 04/11/2023 111099 IMAPET MEMBERSHIP: SHANNON SCHERMANN - POLICE 35.00 04/11/2023 111100 MARCO TECHNOLOGIES LLC MAR SHREDDING - MULTIPLE DEPTS 90.00 04/11/2023 111101 MARCO TECHNOLOGIES LLC 3/20 - 4/20'23 CONTRACT - MULTIPLE DEPTS 1,787.47 04/11/2023 111102 IMATHEWS, AMBERLY UB refund for account: 3-755-4200-3-02 189.00 04/11/2023 111103 1 MCKAY, JEFF REIMB: FIRE OFFICER SCHOOL 255.46 04/11/2023 111104 IMED COMPASS MED EXAM, BLOOD CHEM ANALYSIS - FIRE 3,680.00 04/11/2023 111105 IMENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 956.85 04/11/2023 111106 1 MIDWEST PLAYSCAPES INC SHADY RIDGE PLAYGROUND PROJECT 1,212.00 04/11/2023 111107 IMINI BIFF 3/3 - 3/30 RENTAL @ COMPOST 121.89 04/11/2023 111108 IMINNESOTA CHIEFS OF POLICE 2023 A AMENT MEMBERSHIP - POLICE 193.00 04/11/2023 111109 IMINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,010.40 04/11/2023 111110 JMTI DISTIBUTING INC LAWNMOWER REPAIR - PARKS 2,314.49 04/11/2023 111111 INORTHERN STATES SUPPLY INC PLOWBOLTS - HATS 14.03 04/11/2023 111112 O'REILLY AUTO PARTS HYD FILTER - PARKS 62.39 04/11/2023 111113 JORIGIN WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 439.48 04/11/2023 111114 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,900.00 04/11/2023 111115 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 4,097.30 04/11/2023 111116 IPHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 15,277.48 04/11/2023 111117 JPIEHL, ROBERT REIMB: FIRE SCHOOL 83.35 04/11/2023 111118 1 PLUNKETTS PEST CONTROL 3/13 PEST CONTROL - ARENA 82.40 04/11/2023 111119 1PRAIRIE RIVER UB refund for account: 2-791-7100-0-01 168.22 04/11/2023 111120 1 PREMIER TECH CHRONOS FOOTS, PINS, WHEELS - COMPOST 1,474.81 04/11/2023 111121 PRO AUTO MN INC 2013 FIRE DURANGO: HVAC ACTUATOR 172.60 04/11/2023 111122 R & R EXCAVATING L1P23-01: ROBERTS RD SW #13/21- 3/27'23 1,567.50 04/11/2023 111123 RAHN PAINTING & CONTRACTING LLC SNOW REMOVAL @ NEW PD/DMV & CC 1,237.50 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/29/23 - 4/11/23 Cheek D.ae Chu€k Vendor Name Oescripj Amount -=--------------- -----------------------=----------------------------------------------------------_.__.__.______.__.__.___.__.__.__._---------- 04/11/2023 111124 RAMY TURF PRODUCTS TURF MIX, STREET SIDE . . _ . _.__.__.__---------- , MIXBAG - CEMETERY 2,350.00 - 04/11/2023 111125 RATH, DONALD UB refund for account: 2-590-4350-7-00 90.34 D4/11/2023 111126 IRED BULL DISTRIBUTION COMPANY INC COST OF GOODS SOLD - LIQUOR HUTCH 260.16 D4/11/2023 111127 IREINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 9,559.93 54/11/2023 111128 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 652.76 04/11/2023 111129 ISCHERER & SONS TRUCKING INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 7,050.00 D4/11/2023 111130 ISCHUETTE, JUSTIN REIMB: FIRE SCHOOL 401.76 04/11/2023 111131 ISCHUMANN, MIKE REIMB: PIZZA/FOOD FOR HOUSE FIRE 51.47 04/11/2023 111132 ISEPPELT, MILES REIMB: LUNCHES FOR EDA BOARD MTG 142.04 D4/11/2023 111133 ISHAFF, ZACH UB refund for account: 1-415-0450-4-10 138.92 D4/11/2023 111134 SHORT-ELLIOT-HENDRICKSON INC ENG SERVICES FOR VARIOUS PROJECTS 15,624.00 D4/11/2023 111135 ISJOBERG, SAMUEL REIMB: INSPECTOR COURSE - PARKS 112.55 D4/11/2023 111136 ISMALL LOT MN COST OF GOODS SOLD - LIQUOR HUTCH 936.96 D4/11/2023 111137 ISOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 18,438.93 D4/11/2023 111138 ISTANDARD PRINTING-N-MAILING POSTAGE, SUPPLIES - MULTIPLE DEPTS 1,047.81 D4/11/2023 111139 ISTAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 148.99 04/11/2023 111140 ISTAR TRIBUNE 4/5 - 7/5'23 SUBSCRIPTION - SR CTR 61.00 04/11/2023 111141 ISTREICH TRUCKING CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 6,695.00 D4/11/2023 111142 ISTURGES, JASON REIMB: FIRE SCHOOL 673.72 D4/11/2023 111143 ITHOMAS SCIENTIFIC ROSS TRIODES - WWTP 642.57 D4/11/2023 111144 ITIMECLOCK PLUS LLC 2023 SCHEDULEANYWHERE LICENSE - POLICE 950.40 D4/11/2023 111145 ITITAN MACHINERY EQUIPMENT PARTS - CREEKSIDE 321.48 D4/11/2023 111146 ITRI COUNTY WATER BOTTLE WATER DELIVERY - MULTIPLE DEPTS 75.00 D4/11/2023 111147 JUNUM LIFE INSURANCE CO OF AMERICA APRIL LIFE INSURANCE 3,096.37 D4/11/2023 111148 JUPONOR INC MIF GRANT FROM DEED - EDA 275,504.00 D4/11/2023 111149 1 USA BLUE BOOK ELECTRODE KIT - WATER 1,578.00 D4/11/2023 111150 IVERIZON WIRELESS PHONE SERVICES - MULTIPLE DEPTS 3,314.38 D4/11/2023 111151 IVIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 9,909.20 D4/11/2023 111152 IVIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 600.70 04/11/2023 111153 IVINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 1,238.25 0)4/11/2023 111154 IVIVID IMAGE UPDATE ANNUAL REPORT FOR WEBSITE- FIRE 77.50 D4/11/2023 111155 IWECKMAN, JERROD REIMB: FIRE SCHOOL 372.73 04/11/2023 111156 IWELCOME NEIGHBOR NEW RESIDENT VISITS - LIQUOR HUTCH 60.00 04/11/2023 111157 IWINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 2,554.98 D4/11/2023 111158 WINEBOW FINE WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 1,822.75 0)4/11/2023 111159 WIRT, TOM UB refund for account: 1-570-0580-7-04 10.96 0)4/11/_2023 111160 WONDERLIC INC WPTR ONLINE TEMPLATE SCORE -POLICE 150.00 Total - Check Register A: $ M,1$7,06 u HUTCHINSON wo m" PARKS I RECREATION I COMMUNITY ED ml: LILI Ril � like] i I E �"� � GPPo.nArnea PAGE If - • IM A MMM eAfMETeALL TSAM PAOI M . SWMwPGsA NMMM COW" ACTMTv PACE as V - REGISTRATION OPENS AUGUST 19 ECFE .— Take a Hike . pg Driver Discount pg O NT INSS OUT N LATE SEASON CAW MO - CHEF( IT OUT! HUTCHINSON PARKS, RECREATION AND COMMUNITY EDUCATION Nay I rirr m 2022 If — 30 REGISTRATION OPENS • AMI t1 a Activities • AMI 20: Swim lessons Peddlespom Open Msyr 27 • EVIe1MM6 LISSONE._._ PAos TO • CAMPS ..... PAGEEI2 • /GPIMILATiALL._._.PAGEU • PKKLEMUCfASUS_ PAGE r a Hutchinson Parks, Recreation and Community Education Mission Statement The Hutchinson Parks, Recreation, and Community Education Department is dedicated to serving the residents of Hutchinson and surrounding communities by providing valuable recreational facilities and programs that contribute to a healthy and active quality of life. Our Values: Collaboration with: • Local residents • Service organizations • Arts organizations, athletic groups, and local businesses • Surrounding communities Healthy Living for Our: • Residents • Visitors • Environment • Parks Hard Work and Efficiency Through Our: • Valuable service • Operations of parks and programming • Sustainable maintenance practices • Design of parks and facilities Connections Between: • Community members • Residents and staff • Destinations within community • Hutchinson and surrounding areas Leadership by: • Cooperation with multiple organizations and agencies • Serving as a regional recreation hub • Providing fair and inclusive programming • Innovating our practices Commitment and Dedication to: • Serving our residents • Maintaining our facilities • Providing valuable service • Exploring new ideas Hutchinson Parks, Recreation and Community Education provides a comprehensive system of facilities, programs and open spaces to enhance the quality of life for all people that live, work and play in Hutchinson. We strive to work cooperatively, be highly organized, practice good stewardship and have a positive attitude in all we do. 1 A .- Hutchinson Parks, Recreation & Community Education Team Members PRCE Administration Lynn Neumann Director of Parks, Recreation and Community Education Leslie Alberts PRCE Office Specialist Jody Harms PRCE Receptionist Parks Sara Witte Parks Manager Randy Carter Parks Maintenance Specialist Christopher Hutton Parks Maintenance Operator Brian Magnusson Parks Maintenance Operator Daniel Howk Parks Maintenance Operator Trent Draeger Parks Maintenance Operator Samuel Sjoberg Parks Maintenance Operator Recreation John McRaith Recreation Services Coordinator Maggie Schroeder Aquatic Center Manager Facilities Mary Haugen Recreation Facilities & Operations Manager Christina Burmeister PRCE Facilities and Operations Specialist Patrick Benson PRCE Maintenance Technician Jim Endres PT Custodian Event Center/Senior Center Jennifer Behrendt Event Center/Senior Center Programmer Christopher Jensen PT Custodian Community Education Sharon Armstrong Community Education Coordinator Mary Myers-Reinarts Early Childhood Family Education Coordinator Shari Brunes Adult Basic Education Coordinator Staffing Changes for Retirements Hutchinson Event Center Coordinator, September Jacobsen, retired at the end of 2021. In preparation for the retirement, the staffing situation was reevaluated for the longevity of the Event Center/Senior Center in its current location. Due to the retirement, the Event Center Coordinator position was transitioned into a new position, Hutchinson Event Center Programmer. One of the PRCE Receptionist positions (Leslie Alberts) will transition into a new FT role as PRCE Office Specialist to help fill the void at the Event Center/Senior Center. Recreation Facilities Operations Manager, Mary Haugen, announced his retirement for March 2023. Mary will be retiring after 42 years of service to the City of Hutchinson PRCE Department. Recreation Services Coordinator, John McRaith, also announced his retirement for March 2023. John will be retiring after 41 years of service to the City of Hutchinson PRCE Department. In preparation for the long-term employee retirements, PRCE Director began the process to look at restructuring the department and the positions. Changes to the current positions and the department will take place in 2023. 2 Hutchinson PRCE System at a Glance 41 City Parks 4 Shared School -Park sites Aquatic Center (new in 2017) Recreation Center Ice Arena with 2 Sheets of Ice • Farmers Market • Overnight Campground • 75 Acre County Fair Grounds 237.5 Acres of Park • 138 Acres of Natural Areas/Open Space • 35 Miles of Paved Trails • 3 Miles of Un-paved Trails 16 Miles of Bike Friendly Streets • 33.5 Miles of Sidewalks Terrain Park and Skate Park • 3 Miles of Bike Lanes Bike and Pedestrian Network Hutchinson has made it a priority to create a connected system of bike trails, sidewalks, and on - street bike lanes. Paved trails are typically along major collector roads and through parkland. Sidewalks and bike lanes are mainly within the core downtown neighborhoods. The existing system includes: • 33.5 miles of sidewalks • 35 miles of paved trails + 3 miles of unpaved trails 16 miles of bike friendly streets • 3 miles of bike lanes • Luce Line State Trail The City is served regionally by the Luce Line State Trail, a 63-mile long former railroad grade which was developed for biking, hiking, horseback riding, mountain biking, snowmobiling and skiing. The trail connects the western Twin Cities with Independence, Watertown, Winsted, Silver Lake, Hutchinson, Cedar Mills, and Cosmos. The trail surface varies along its course, including limestone, with a parallel treadway of horseback riding, paved bituminous, crushed granite, and natural (mowed grass). Snowmobiles are allowed on the trail west of Stubbs's Bay Road. (Source: www.dnr.state.mn.us/state_trai/s//uce_/ine) 3 Hutchinson PRCE Advisory Board The PRCE Board meets at 5:15 p.m. on the first Monday of the month at the City Center. The PRCE Board shall be composed of seven representatives from the community at large, one representative from the School Board, and one representative from the City Council. With the exception of the School Board and City Council representative, all members shall be jointly appointed by the Mayor and the School Board President, with the consent of the respective boards and Council, and shall serve staggered three-year terms. The Board shall study and determine the park, recreational and community education needs of the city and make recommendations to the City Administrator relating thereto and shall submit an annual operating budget to the City Administrator. In addition to the PRCE Advisory Board, there is also an opportunity for involvement on the Senior Advisory Board. PRCE Advisory Board Members: Lynn Neumann - PRCE Director Jody Harms/Leslie Alberts - PRCE Receptionist Erin Knudtson - Hutchinson Public Schools Representative Chad Czmowski - City Council Representative Member Joshua Kamrath Ashley Gabbert Kyle Wendling Jeff Hoeft Mark Lansink Liz Stearns Kim Schutt Term Expires August, 2023 • First Full Term August, 2023 • First Full Term August, 2024 • First Full Term August, 2024 • First Full Term August, 2025 • Second Full Term August, 2025 • First Full Term August, 2025 • First Full Term Hutchinson PRCE Senior Advisory Board The Senior Advisory Board meets at 9:30 a.m. on the third Monday of the month at the Senior Center. The Board consists of seven members who serve staggered three-year terms. The board shall advise the PRCE Board and staff concerning management and use of the multi -purpose senior center, and shall develop and maintain a management plan which provides opportunity for all senior -related activities to flourish. Senior Advisory Board Members: Jennifer Behrendt - Event Center/Senior Center Programmer John McRaith -Recreation Services Coordinator Al Barkeim Dave Husfeldt Randy Kandt Connie Dahl Mike Becker Jeanette Meyer Rhonda Schwarze 4 Bike and Pedestrian Committee The Hutchinson Bicycle -Pedestrian Advisory Committee (BPAC) serves as an advisory committee to the City Council and the Park, Recreation and Community Education Board. The BPAC provides advice on issues related to bicycling and pedestrian needs in Hutchinson, advocates for pedestrian and bicycling infrastructure improvements, and promotes recreational walking and bicycling in the city. Bike and Pedestrian Committee Members: Sara Witte- Parks Manager Pat May - City Council Representative Aric Jensen Deb Card Mark Hanneman Michelle Keifer Tracy Marquardt Sponsorships and Donations The Parks, Recreation and Community Education Department received sponsorships and donations from a number of local businesses, organizations and individuals throughout the year. PRCE staff recognize the importance of community involvement and the positive impact that this partnership has on the quality of life in Hutchinson and its residents. PRCE staff also would like to express our gratitude to the many volunteer organizations and individuals who donated their time to our PRCE programs, facilities and events. We could not do it without all of you! General Fund Sponsorships/Donations Department Fund Park & Recreation Admin Recreation Senior Center Civic Arena Parks Department Recreation Building Water Park TOTAL Donations/Sponsorships Va�AFPt4'rcp Donation/Sponsorship Amount $4,550.00 $15,985.00 $2,654.75 $10,400.00 $9,500.00 $3,500.00 $3,000.00 $49,589.75 "Donation/sponsorship amounts do not reflect donations/sponsorships collected and utilized for capital projects or community improvement funds. 5 Park, Recreation and Community Education Administration Staff Responsible: Lynn Neumann, PRCE Director The Park, Recreation and Community Education Department has responsibility for the planning, protection, maintenance and improvement of city -owned parks and facilities, District 423 school grounds and facilities, open spaces, trails and natural resources as well as designing and implementing recreational activities and community education activities. The separate divisions of the department accomplish these responsibilities with funding from general taxes, funds from MDE, grants, program fees, sponsorships and donations. There are nearly 401 acres of parks and open spaces, including 38 miles of biking and walking trails. PRCE Administration is responsible for the day-to-day administration and operation of the department in support of Park Maintenance, Recreation, PRCE Facilities, Event Center and Senior Center, and Community Education, including park development, park planning, facility planning, capital improvement plans, budget management, construction, renovation and maintenance of all PRCE facilities. PRCE Administration prepares grants, donation requests and works with service organizations to develop and implement adopt -a -park programs. PRCE Administration also provides public relations services and responds to public inquiries and concerns. Park, Recreation and Community Education Administration works closely with other City departments, such as Public Works, Planning, Engineering, Finance, Economic Development and City Administration to provide a comprehensive PRCE system. PRCE Administration also works very closely with District 423 Directors and Administrators to provide quality facility reservations and community education programs. PRCE Administration works work the PRCE Advisory Board, City Council and District 423 School Board to make sound decisions that will enhance the City of Hutchinson. PRCE Administration is responsible for the PRCE Annual Budget, Community Education Budget, PRCE Master Plan and PRCE Annual Capital Improvement Budget. PRCE Administration Objectives • Establish and build upon the Joint Powers Agreement between the City of Hutchinson and Hutchinson Public Schools. • Provide excellent customer service and public relations in representation of the City of Hutchinson and Hutchinson Public Schools. • Prepare all PRCE department budgets. • Expand sources of revenue by promoting sponsorship and donations. • Solicit and apply for grants, donations and other funding for park improvements and activities. • Provide for a safe and efficient delivery of program services. • Nurture collaborations between like service agencies in the community. • Plan and provide park development, capital improvement plans, construction, renovation and maintenance for all PRCE facilities and parks. • Monitor and evaluate all department personnel and activities. • Plan and implement recreational programs for the community that reach a diverse population with a wide variety of ages and cultures represented. • Encourage activities that promote intergenerational participation and strengthen community, families and neighborhoods. N. Parks and Natural Resources Staff Responsible: Sara Witte, Parks Manager Many community improvements and activities were made possible due to individuals, groups and organizations that donate and see the value in projects and events that make Hutchinson the best place to live, work and play Generous donations were made to the City of LEARN TO RIDE Hutchinson Parks through Hutchinson Community -' Foundation (AFS Park), Hutchinson Health Foundation/Community Wellness (Bike Fleet/Trail _ Cameras), Statewide Health Improvement Partnership- SHIP (Bike Fleet), Kiwanis Club (Kiwanis Park improvements), and many more. Volunteer groups also assisted in many park improvement projects. We had several small local agencies/groups assist with park and trail clean ups, mulching, shelter and picnic table cleaning, invasive removals along riverbank and in our prairies. The biggest volunteer activity occurred on Saturday, September 101h with 150 regional members of the Church of Latter -Day Saints. Hutchinson was the chosen location for their annual "Day of Service" at multiple parks, City Center and Senior Dining location. Much was accomplished that day! . I- 0. Vandalism incidences and occurrences were at an all-time high in the parks system and in other public spaces throughout the community. A great deal of Parks staff time AFS and resources were allocated to clean up PARK messes left by vandals. With help from the �*+ Hutchinson Police Department portable surveillance cameras were added into parks with reoccurring incidences. These cameras did deter this negative behavior and even catch a few vandals. Staffing of seasonal and full-time employees was consistent for the Parks Department. The latest Parks Maintenance Operator hire, Sam Sjoberg started in middle January. His background of utility maintenance coming from a smaller community has made him a perfect fit for our Parks Department crew. The number of summer seasonal Parks staff stayed the same as 2021. About half of the 2022 seasonal summer crew was new to the Parks Department operations. We continued to have seasonal staff lock and secure park shelters/restrooms in the evenings. Staffing of Paddle Sport Rentals and Warming Houses was easier due to shared resources between Parks and Recreation/Concessions. 7 Mowing 2110, 10% Equip Maintenance 868, 4% Winter Functions 1493, 7% Athletic Fields 2680, 13% Public Fund 1106,30 Training/Meetings 183, 5% Total Park Hours 20875 hours Land.scaplfi 1881, 9% General Maintenance 5799, 28% Admin/Training/Mtgs 1991, 10% Paid Time Off 2117, 10% Public Functions j 1106, 6% Forestry Operations 649, 3% Non -Park Functions 3661 hours M. River Rentals 1, 5% Warming House 383, 11% Administration 1808, 49% 2022 Parks and Natural Resources Accomplishments General Site Improvements: • Fabricated and installed railing system at Girl Scout Park for the South Fork Crow River Community Overlook bump out/pier project, added trail off curb cut to pier. • Original Harrington Merrill barn moved from Franklin Street back to Harrington Merrill property. • Three ADA fire rings installed at Masonic West River full hook up sites: 12, 11 & 10. • Improvements made to AFS Park (Hutchinson Leadership Institute- HLI) mulch all younger park trees, park sign and center circle, invasive removal along riverbank and in ditch running adjacent to Luce Line State Trail, reset AFS students/family pavers. • Contracted restoration of public bronze art sculptures throughout the City of Hutchinson. • Kiwanis Park new playground installed and Rocket repainted. • Installation of three refurbished park benches and new cement pads: JC Women's and Elks. • Little library and park bench installed at Lions West Park (Eagle Scout project). • Installation of new playground at Fireman's Park. • Old Miracle playground modular removed at North Park Elementary. • Cement pad and bike rack installed at Rotary Park. • Old sidewalk removed on north side of Kiwanis shelter and new sidewalk poured leading up to west door at Kiwanis shelter. • Two Historical signs installed at the front of Harrington Merrill property. • Addition of two large 6' snowflakes into Library Square for the holidays. Athletic Field/Court Maintenance: • Athletic Field Maintenance Hours = 2,680. • New Windscreens ordered and installed around entire North Park Elementary tennis courts. • Load of aglime applied on Elks baseball field. • Roberts Park NW field renovation project. • Provided field maintenance at five summer baseball/softball tournaments, the annual Pentacular softball event was canceled due to rain. • 4 bulk totes (225 gallons each) or 900 gallons of white field marking paint was applied for all activities in 2022: baseball, softball, soccer, football, lacrosse, etc. Landscaping: • First year of maintenance agreement with Liquor Hutch to provide outdoor landscaping maintenance at their business. • Mulch downtown boulevards. • Irrigation installation at site of new Police Department. • Soil amended at Community Garden Plots for 2023 planting season. Forestry/Natural Resources: • 46 trees planted in various Parks/School District property with mostly forestry/park staff and one volunteer group. • Tree removals: 47 in various Parks/School District property. • HHS Landscape and Natural Resources students assisted with various projects on ISD#423 campus, Depot raingarden, City Center spring cleanup and School Ecology Site. • Extended nature trail on east side of Northwood's Park- cut path and added wood chips for ease of walking (HLI small group). 2 • Hutchinson Fire Department conducted native prairie burns along the Crow River from the dam into Crow River Recreational area, Riverside Park, Northwoods Pond and East River Park. • Select prairies mowed down for invasive weed control. 180 160 140 120 100 80 69 58 60 45 40 37 40 20 0 b, o fey oar ON ay NI c\C3 y0 �a Shelter Reservations 2022 41 32 119 4 as O 154 Jar Q�h cacy ae�y J�� <b � o �e 2023 Parks and Natural Resources Goals • McLeod Veteran's Memorial Park: Redo pavers and landscaping around monuments next to helicopter (HLI small group- April). • Library Square: north landscaping renovation (HLI large group- May). • Drift Rider Park: metal over look railing constructed and installed (May). • Shady Ridge Park: old playground removed and new one installed (June). • Community Dog Park cement front unleashing area/entrance (June). • VFW Park improvements: new shelter roof, playground mulch, bench pads, etc. (July). • Kiwanis Park: shelter improvements -gutters, new door on west side of shelter, close off old non-functionable north door, retaining wall (August). • JC Women's Club: construction of accessible trail from road up to playground (September) . • Maintenance of our Parks prairie locations that are included in the Hutchinson Prairie Management Plan which is being partially funded the MN DNR Conservation Partners Legacy Grant Program (November). • Bike Fleet Program: Roll out of fleet to be utilized for community events and surrounding trained school districts (December). 10 ISD 423 Functions City Parks/Boulevar ds 1572, 74% Mowing 462, 20% Landscaping 101, 4 % General Maintenanc 2281 hours Snow 399, 18% thletic Fields 981, 43 % Forestry 85, 4% Mowing & Weedwhipping Utilities 76, 4% School District 462, 22% Landsc- Hutchinson Utilities 182 hours Mowing 76, 42% Burich Arena Staff Responsible: Mary Haugen, Facilities & Operations Manager 2022 was a year of construction planning, management and implementation. City staff, architects, engineers and consultants worked to have the east rink roof and side -wall replacement project substantially complete in time for our fall ice season to begin in October. Construction began after ice removal; the entire roofing system was replaced, including the insulation, giving us a nice new clean look. The sidewalls were replaced as well with insulated metal panels providing an energy efficient tight structure. Staff was responsible for removal of the existing ceiling curtain, recycling of the old light fixtures, purchasing and installation of new light fixtures, hiring painter to clean and re -paint ceiling and general painting and cleaning. Through the various contractors, we were able to complete these tasks, re -install the ice sheet and re -open to the public by October 1 st, (all the while keeping and maintaining ice in the west (nk). We will work with HVAC contractor St. Cloud Refrigeration in spring of 2023 to complete the installation of the heating and ventilation systems for the locker rooms and main arena spaces. We are in the process of considering a partnership with a NA3HL Junior Hockey team. A team from Iowa is looking to move to Minnesota. The team would have approximately 20 home games from September -March and would compete with other teams from throughout Minnesota. The conceptual construction plan from Stevens Engineering with an upper level concourse, west rink improvements such as permanent spectator seating, concrete refrigerated floor, and a common lobby area providing access to both sheets of ice continues to be a long-term goal. This conceptual plan was an extension of the original study done by Stevens. This plan gives us a road map for the future, helping us to make decisions on future building improvements. We will continue to work with city staff, Hutchinson Hockey Association and Hutchinson Figure Skating Association representatives to continue planning on how to accomplish this project 2022 Burich Arena Accomplishments • Ice Time Sold = 1,988 hours. • Guided and managed the east rink construction project. Worked with Contegrity Group (construction managers) Architect/Engineering firm ISG, Vos construction and Rausch Masonry to have a quality project complete by September 1, 2022. • As part of the summer construction project, staff removed interior ceiling curtain. • Arena staff recycled 36 old light fixtures from above the ice surface. • Rink staff removed the low emissivity ceiling curtain prior to construction. 12 • Staff completed removal of trees and shrubs around east rink in preparation for construction project. • City staff hired Rice Construction to clean and paint east rink east rink ceiling • Purchased and installed 36 new LED light fixtures in east rink. • Worked with architects and engineers at Nelson-Rudie to complete design and installation for east rink HVAC replacement. Project is part of the bigger re -roof and sidewall improvement work. We worked to improve heating and ventilation systems to bring conditions up to current standards. • Worked with HHA leadership to demo and decide which scheduling program will work best for us. Decision was made to go with FinnlySport, created by the people that invented Max Galaxy. • Continue to improve and nurture our partnership with HFSA. Participation numbers remain strong. PRCE continues to offer ISI (Ice Sports Industry), an opportunity for younger skaters, and HFSA offers a competitive program for the more experienced skater. The annual ice show is possible only with the city's support and volunteer help from HFSA. • Work with the Burich family and Hutchinson Hockey Association on funding for Burich Arena improvements. These groups have committed to contributing to the future improvements at the facility. • Worked with our user groups to grow our ice season. We created a new spring season, extended our summer session and added a fall season. • Through our partnership with Citizen's Bank, purchased a new scoreboard for the west rink. Due to the long process of procurement, the installation took place in December, in time for our winter tournament season. • Staff did a complete renovation of the east rink concession stand. We re -painted, replaced the serving window and removed and replaced old cabinets with stainless steel serving tables • Created partnership with Hutchinson Hockey Association to upgrade our dasher board advertising sign program. We added 12 additional signs, including ones in the west rink • Began discussions with representatives from a NA3HLjunior hockey team. They are looking to relocate their team from Iowa to Minnesota. TOTAL ICE TIME `I.I•1.1 0W11.1 F1•1.1.1 611111 2016 2017 2018 2019 2020 2021 2022 0 Total Ice Time 2222 2120 2160 2134 1003 1709 1988 13 2023 Burich Arena Goals • When construction is complete, the parks and forestry departments will replace landscaping around east rink, working to attain lower maintenance expenses. • Continue to improve and nurture our partnership with HFSA. Participation numbers remain strong. PRICE continues to offer ISI (Ice Sports Industry), an opportunity for younger skaters, and HFSA offers a competitive program for the more experienced skater. The annual ice show is possible only with the city's support and volunteer help from HFSA. • Continue long-term planning for major building system's component replacement. Work with the city's Facility Committee to help prioritize major projects and purchases involved with the next phases of building improvements. • Work with the Burich family and Hutchinson Hockey Association on funding for Burich Arena improvements. These groups have committed to contributing to the future improvements at the facility. • Work with our user groups as we grow our ice season. We now have longer ice sessions in spring, summer and fall. Work to best manage how we decide to keep ice in and when to remove. YOUTH HOCKEY ICE TIME REPORT x� 1 I' I I� � I 1 ZR ■ 1'_i 1.1 FIGURE SKATING SUMMER ICE SPRING ICE FALL ICE BOYS HS HOCKEY F Total Ice Time Hours 2018 - 2160 2019 - 2134 2020 - 1003 2021 - 1709 2022 - 1988 ■ 2018 E 2019 ■ 2020 W 2021 ■ 2022 14 s x Q 1 1 ■ I 1 GIRLS HS HOCKEY TO )TA L ICE g ru, Hutchinson Recreation Center/Hutchinson Aquatic Center Staff Responsible: Mary Haugen, Facilities & Operations Manager We will continue to work to keep Hutchinson Family Aquatic Center and Recreation Center looking and performing like new. Our recent investments continue to pay off as programs and participation at our facilities remains strong. r�' City staff members traveled to New Ulm and toured their recent _ , # . , - r projects that were funded by a city-wide sales tax. We have had conversations with other communities including St. Cloud and Willmar regarding their journey and process to plan, promote and implement projects that were funded through this source. 2023 is a pivotal year as we begin our own journey to create a framework for success seeking to better serve our citizens through facility and park improvements. We will work with citizen groups, our mayor/council and city staff to create a road map to lead us to our shared goals of facility and park improvements. We will continue to hire, train, and coach quality seasonal employees. These front-line people are the faces that represent our department. We will reach out to former aquatic staff members and recruit and train new staff. Hutchinson Outdoor Pool Attendance 60,000 50,000 40,000 30,000 0,000 10,000 0 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 0 Seriesl 12,436 12,689 12,564 12,000 11,415 0 54,937 48,712 41,470 0 40,687 43,120 2022 Aquatic Center Attendance June 16,250 July 17,145 August 9,725 Total 2022 Attendance - 43,120 patrons **attendance does not include private rentals 2022 Sponsored Events Hutchinson Health: Free Family Night Swim - 3 dates (1,065 swimmers) Common Cup: Free Family Night Swim - 3 dates (656 swimmers) Swim Lessons at Carlson Pool 613 participants 15 2022 Hutchinson Recreation Center/ Aquatic Center Accomplishments • Pool Admissions = 43,120. • Inspected and replaced additional tiles as needed in aquatic center lazy river. • Recruited, hired, and trained 75 American Red Cross Swimming staff to serve the outdoor pool, as well as, teach our summer American Red Cross learn -to -swim program. • Began initiative to create framework for parks and recreation facility improvements and building additions to be funded by 1/2 cent sales tax. • Replaced lobby fluorescent bulbs with energy saving LED fixtures. This completes the goal of re-lamping the entire facility with LED lamps, both inside and out. • Completed replacement of reception area customer window. We now have a more ergonomically correct set-up to better serve our customers and employees. • Replaced reception area plank flooring. We added this project to complete the renovation of the reception area. • Added new "can" lighting over reception area, replacing original fluorescent lights. • Continued training of our recent Facilities Technician. Patrick Benson is a valued and vital member of our operations staff. • Worked with contractor to improve control/functions of gymnasium HVAC system. 2023 Hutchinson Recreation Center/Aquatic Center Goals • Through the parks department, repair and restore irrigation system that was partially removed during the reconstruction of Sunset Street. • Plan, design and complete re -painting of front and back entrances of the building. We will work to complement and match the newer paint scheme that is used throughout the building. • Recruit, hire and train American Red Cross Swimming staff to serve the outdoor pool, as well as teach our summer American Red Cross learn -to -swim program. • Continue to offer American Red Cross swimming lessons at Carlson Pool and the aquatic center. Modify existing offerings to help increase numbers of classes and participation • Continue to work through the Facility Committee on future facility upgrades. • Continue and refine maintenance policies and procedures for aquatic center operations. • Work with maintenance team and summer aquatic staff to plan and respond to various water quality challenges. • Work with Facility Committee to fund addition of gutters and downspouts along north side of gymnasium roof. • Continue landscape improvements surrounding Recreation Center and Aquatic Center. • Explore adding new play feature in zero depth area. This area was designed for future improvement, addition could happen in fall 2023. 16 Recreation Programming Staff Responsible: John McRaith, Recreation Services Coordinator Collaboration is a big part of what PRCE is doing when it comes to working with many of the youth sports associations within the community The amount that we work together varies greatly with each association. Hockey and volleyball have always been completely separated and soccer is heading that way. Figure skating and the Hutchinson Basketball Association have us run the younger levels while the association works with the older kids. Lacrosse has our department take registration for them and wrestling runs their program through Community Ed. We have worked very closely with Junior League Baseball and fastpitch softball which involves the actual scheduling of their practices and games. This past year the Girls Softball Association decided to disband and turn the program completely over to PRCE. The only other activity that is solely run by PRCE is youth football. As you can see, we have a lot of different programs and a lot of different people to work with to keep these activities running smoothly. As with any of our programs, our goal is to assist in providing the best activity possible at a reasonable cost to the citizens of our 350 300 250 0 150 a E 3 Z 100 50 community. Youth Program Participation 2012, 2021, 2022 Comparison Indoor Soccer Baseball Basketball Softball Flag Football Tackle Football Outdoor Soccer Girl's Volleyball Youth Participation 2012 =1846 2021=1396 2022 =1522 17 ■ 2012 ■ 2021 ■ 2022 2022 Recreation Programming Accomplishments • Registration System: We are at about the same place we were last year with our registration system. The one we began using was not meeting our expectations and we switched systems again near the end of the year. 2022 was another year of retraining followed by setup of the new system- CivicRec. We feel this new software will be more intuitive and easier for our customers to navigate. • Girls Fastpitch: The Hutchinson Girls' Softball Association decided to disband and turn the program over to PRCE. 2022 was our first year of operating the program. Overall, the year was a success as we managed to find qualified coaches at all age levels and our participation numbers grew. One of our goals was to put a competitive team on the field in every age division meaning that they would experience some success during the season. At different times throughout the season, each team managed to have that experience. • Burich Arena Construction: The construction at Burich Arena caused a disruption to our indoor soccer program. With 43 teams and 282 participants this past year, we did some facility shuffling to keep all the kids playing. We rearranged the Recreation Center to host four matches at a time and were able to fit all the kids in while playing Monday through Thursday. • High School Participation in Fall Soccer: This past fall, the boy's high school soccer team took over coaching our Saturday morning youth soccer program. The change from parent coaches worked out very well. The children enjoyed interacting with the high school players and parents were able to enjoy watching without having to be involved. While we were able to get parents to coach in the past, most did it out of necessity and not out of a love for the game of soccer. • PRCE Concessions: Our longtime concessions manager had taken other employment so we were starting over in concessions. We were able to land a college graduate who had worked for us in the past to lead in this area. We also changed some of our products and added soft serve ice cream. For the most part, the summer went smoothly as we gained some knowledge of what processes were most effective and which products were the better sellers. The soft serve ice cream was a big hit with almost $10,000 in sales. ■ 1994 2012 2021 2022 18 70 60 50 N m 40 a H 0 N E 30 Z z 20 10 Adult Program Participation 2012, 2021, 2022 Comparison Basketbal SB-Co-Rec SB-Men's VB-Co-Rec VB-Men's VB-Women's VB-Sand Total Adult Teams ■ZOt2 ■2021 ■2022 2012=186 2021 = 89 2022 = 86 2023 Recreation Programming Goals • Registration System: While the new registration system is up and running, we still have much to learn about all its capabilities and how we can improve our online presence, which is one of the reasons we made another switch. Each day we come across something unfamiliar that takes some time to work through to get it working properly for our needs. Hopefully, we have found a system now that will provide that online presence that we've been looking for. • Concessions: We need to look at revamping our staffing for the pool concession stand. With major increases in the wages we now pay, we'll need to economize on when and how many people we schedule to work. This may also involve having pool admissions staff cross train to help out at the concession stand during peak times. • Gymnastics Program: We've known for some time that there is a demand for youth gymnastics in Hutchinson. The issue has always been finding a qualified instructor. We think we have found that person and hope to put together a new gymnastics program in the spring of 2023. • Soccer Program Change: With the encouragement of the high school coach, we are planning to change the format of our youth soccer program. The plan is down size the number of players participating at a time so that the kids involved get more touches on the ball. • New Staff: With my retirement this March followed closely by Mary Haugen, the Civic Arena manager, one of the important goals will be to get the new personnel onboard and get them acclimated to their new work environment. There are a lot of moving pieces in these positions so it will take a bit of time to familiarize them with the processes currently in place. 19 Hutchinson Event Center/ Hutchinson Senior Center Staff Responsible: Jennifer Behrendt, Senior Center/ Event Center Programmer Hutchinson Event Center Coordinator retired R at the end of 2021. In preparing for her retirement, staffing situation was reevaluated for the longevity of the Event Center/Senior Center in its current location. Due to the retirement, Coordinator position was transitioned into a new position. Jennifer Behrendt started 2022 in a new role as the Hutchinson Event Center / Senior Center ' Coordinator. PRCE Receptionist transitioned into a new FT role as PRCE Office Specialist to help fill the void at the Event Center/Senior Center. Jenni Behrendt had just started as the new HEC/ Senior Center programmer in January and was still very much learning the operations when the building flooded in March; Rentals needed be cancelled or rescheduled and the Event Center was operating with less staff than the year prior. The Event Center was able to be a host location for 183 events. It was known there were to be no bookings after December 31, 2022. Late fall it was made known to the HEC Programmer that she should continue book rentals for 2023 in a modified fashion; Meaning all rentals must take place Monday- Friday, between the hours of 9:00-3:OOpm. In December 2022 all part time staff were relieved, leaving only 2 staff members to — continue to make the Event Center run smoothly. With HEC operations being modified, to bring in more revenue, it was discussed to have a pro community church lease space in the Event Center. River of Hope Church has been renting space from the Event Center for many years. The City and Church both approved. River of Hope will lease half of the great room and a small meeting room starting January 1, 2023. The Senior Center was able to wrap up the Flagpole project that was started in 2021. A "Thank -you" plaque listing all of the donors who donated was installed next to the flagpole. The knitting project was completed. It brought in over 300 items that were distributed between Common Cup and the McLeod County Food Shelf. In hopes of promoting more active programs for seniors, River walking/ Lary River which is held at the Rec Center was advertised in our monthly Senior Newsletter. It was well received and many seniors stopped in to get their free monthly visit. The Senior Advisory Board is also in favor of a more active center and made a motion to purchase 2 bean bag board games. There is a good weekly turnout, but are hoping to attract more people. Our kayaking group remains strong with participation numbers, usually doing two outings a month May -September. 20 Sr. Center Programmer and tour coordinator volunteer attended a tour expo at Canterbury hoping to generate new ideas for upcoming tours. Our tour program is well received and most tours sell out at 45 participants which is the max we can take. Our numbers are steadily increasing from the last few years due to COVID. The Card Making club meets once a week. They recycle old greeting cards into new ones and sell them for $0.60/piece. This is a fundraiser for the Senior Center. In 2022 they brought in $861.00! This is a $511.28 increase from 2021. 2022 Monthly Senior Center Usage 2022 Hutchinson Event Center/ Senior Center Accomplishments • Installation of "Thank You" plaque near the flag pole was completed in August. • Knitting project was completed- the project brought in over 300 items that were donated to Common Cup and the McLeod County Food Shelf. • Held a Holiday Plate Making Class. • The Senior Center held its second annual Book and Puzzle sale. • The Senior Center purchased 2 sets of Bean Bag boards to promote more active programming. • River Walking/ Lazy River was advertised for seniors at a discount- many took advantage of this. • Foot Care clinics started meeting in July (was paused Jan -July due to hiring a new nurse) • The Senior Center raised $861.00 in card sales (1,435 cards), and $145.50 in misc. knitted items. • Continued building maintenance and cleaning after the February flood • Host location for 183 events- this included businesses, city and private events (185 events in 2021) . • Roughly 15,640 people were through the Event Center and around 10,327 participants through the Senior Center for 2022. • Meetings were booked that we were able to accommodate in 2023, with reduced hours and staffing. 21 2022 Facility Usage i NUMBER OF PEOPLE EVENT CENTER SENIOR CENTER TOTAL THOUGH THE FACILTITY 16 2023 Hutchinson Event Center/Senior Center Goals • Continue to use social media to promote Senior Programming. • Continue to look into more "active" Senior Programming- Promote River Walking/ Lazy River again. • Look at surrounding Senior Centers and see what they provide for their seniors. • Continue to keep Seniors updated on the future of the Senior Center via Senior Newsletter. • Hold a Book and Puzzle Sale. • Host a DECKO Party. • Accommodate as many Event Center rentals as possible with limited staffing. �t 22 Hutchinson Public Schools ISD 423 Community Education Staff Responsible: Sharon Armstrong, Community Education Program Coordinator Data for 2021-2022 Fiscal Year ISD 423 Community Education Accomplishments and Highlights: • Summer 2021: Offered 45 camps and activities throughout the months of June, July and August with a total of 907 participants and three new activities +; • Fall 2021: Offered 54 activities throughout the months of August, Thdt�S September, October, November and December with a total of ', • 458 participants and 13 new activities Community Ed! • Winter -Spring 2022: Offered 83 activities throughout the months of January, February, March, April and May with a total of 717 participants and four new activities Hutchinson Community Education provides lifelong learning experiences for people of all ages, abilities, and cultures through programs and services. Classes are creatively designed and generated from interests and trends. Instructors and coaches offer activities in which they have knowledge, experience, or a skill creating a positive impact in our community with an opportunity to grow as individuals. Community Education is located in the Recreation Center and activities are held at Hutchinson Public Schools, Recreation Center, park shelters, and local businesses. The 2021-2022 school year started out uncertain in not knowing how the adult customers would respond to attending in -person activities. Past summer youth camps were well attended, but adult activities attendance can be different. A noticeable change is that participants waited to register for an activity closer to the start date. Communication with instructors flowed back and forth in an effort to help aid decision making regarding holding or canceling the activity. Online activities gained popularity amongst adult offerings. For the in -person activities, instructors adjusted minimums needed and decided to hold their activity for less attendance in an effort to help adults' transition into participating live. We are so grateful to our instructors making this adjustment. In review of all the activities offered during the 2021-2022 school year, 182 activities were offered with a total of 2,082 participants. PRCE started a new registration system with ActiveNet, starting Fall 2021. PRCE staff participated in online training sessions throughout the summer of 2021. Training provided was not the best, so throughout the year, researching "how to" and learning the new system, simultaneously monitoring activities, proved to be a bit challenging. By year-end the system was less of a challenge, but not meeting expectations. Another new registration system was decided upon and PRCE staff participated in online training for CivicRec with scheduled to start January 1, 2023. The new system, CivicRec, is more user friendly than the previous system. Extracting reports and information is also more user friendly. 23 Community Education is required to submit an annual report to the Minnesota Department of Education (MDE) from school districts having a community education levy. Report period is July 1 to June 30. This report is available to view at the Community Education office. 2021-22 Community Education Activities 1000 q 800 717 600 458 i 400 200 45 54 83 44 47 71 0 L_ _J L d Offered Held Enrollment w Summer o Fall .j Winter/Spring School Facility Rentals and Usage Community Education coordinates rentals and facility use for Hutchinson Public Schools. This started as a minimal hand-written task and transformed into a detailed online system. Through the years, school renovations changed inside - classrooms renumbered or demolished, new school built, outdoor fields and parking lots, all these changes need to be changed in rSchool Today, setting up the layout in location availability for each building to match the new building maps. This type of maintenance in the online system, rSchool Today, is necessary to ensure the system is working efficiently and locations are current. Other maintenance in rSchool Today is setting up the calendar to match the School Board approved academic calendar. For example, information is entered manually indicating first day of school, non -school days, workshop days, conference days, holidays, scheduled late start days, and last day of school, which days are reservable and which ones are non -reservable. This labeling process is helpful for staff and customers to identify what may be happening within the school buildings as they are creating their reservations from July 1 to June 30 and if a whether or not it affects a reservation. Staff are asked to enter their reservations for the upcoming school year by June 30 and rentals for public open around July 15 each year. ELEMENTARY 805 24 Chart below shows what is available to reserve in rSchool Today: BUILDING/LOCATION # ROOM WITHIN 1 High School 81 2 Middle School 59 3 Park Elementary 30 4 West Elementary 31 5 Tiger Elementary 66 6 Parking Lot 8 7 Field - Outdoor School Campus 23 *8 Field - Northwoods 2 *9 Field - Roberts Park 4 *10 Field - Veteran's Memorial 1 *1 1 Recreation Center 5 310 *Non Reservable through rSchool Today, need listing for Activity Scheduler to choose site for Wright County Conference scheduling purposes. Contact PRCE to reserve. S Park Elementary closed May 2022, after the last day of school for renovations and continued at the start of 2022-23 school year, delaying the first day of school until September 12. The timelines changed for availability a few times and the small gym was used as a temporary cafeteria until they could get full access to the basement. Rentals in this building were on hold until completion. Gyms are the main locations that are rented. Currently Park Elementary is available for rentals. This school is now home to grades 4 and 5, previously was home to grades 2 to 5. Two softball field were added to the Outdoor School Campus Fields. Softball Field #1 is located closest to Roberts Street and tennis courts. Softball Field #2 is located in between the Middle School Baseball Field and Softball Field # 1. These two fields have cement walkways making them handicap accessible. Softball Field #1 has an electronic scoreboard. Total rentals and usage show 62 groups submitted 668 permits estimating 378,795 participants. Breakdown of reservation permits, rental customers submitted 89 permits, ISD 423 staff submitted 487 permits, Community Education submitted 73 permits, Rental Customers submitted 89 permits, Personnel Charges Only customers submitted 19 permits. Majority of school use was for school related items. 25 Facility Use by Building: Building Groups Permits Est. # of Participants High School 35 307 188,586 Middle School 31 184 157,902 Park Elementary 11 35 4,968 West Elementary 6 24 8,801 Tiger Elementary (NEW School) 9 24 5,510 Fields -Outdoor Campus 13 93 12,861 Parking Lot 1 1 100 2021-22 School Facility Use Hour LzoOO 10,245 ia000 I 8p00 6,403 i6p00 4,000 3,636 7 7& 606442 0 ■, 17 13 2111 0 . 5 1=9 04 606MOLML_ HS MS Park West Tiger Outdoor ■ PRCE ■ Public ■ ISD423 Cks d hours not included ta,oao 10 SQ0 6po 4po 2po 0 10,245 ■P_RE C5P_ublic o ■ ISD 423 a 6 403 a 3,636 a 1J52,78 0 097 17 13 218 0 230 5 139 94 0 HS MS Park West Tker Tolle PRCE lllllllllllllllllj Z007 Public 1,129 ECurricular 13,470rtre - 10,334 26 703 1,040 45 151 68 140 602 119 0 268 4,630 3,700 351 705 948 Middle School Activities (CE Fund Since 2003): Submitted by William Tschida Middle School Activities opportunities are offered to students in grades 6, 7, and 8. They are under the Community Education funding umbrella and managed by the Activities Director in Hutchinson High School. Middle School Participation Numbers: )XV71MUO • Fall 2021 season: Eight activities were offered with 139 participants. s— • Winter 2022: Four activities offered with 67 participants. • Spring 2022: Five activities offered with 144 participants. • All Season Activities: two activities with 69 participants - • Three fall activities ran as 9-12 program 6th Grade Participation Numbers: • Fall 2021 season: Four activities were offered with 31 participants. • Winter 2022: One activity offered with 10 participants, most students participate in association level during this season • Spring 2022: Four activities offered with 41 participants 60 511 53 50 42 40 ■ 30 20 10 Middle School Activities FY22, FY 1, FY 0 Comparison ■ 2021-22 ■ 2020-21 ■ 2019-20 37 30 15 12 ]2 i0 �10 5 0 ry\ ry\ \ �y 4� 31 29 22 3-9 20 16 1 16 16 14 13 11 l 1 7 D D erg die 27 44 10 �� 60 52 25 Hutchinson Adult Basic Education Submitted by Shari Brunes Hutchinson Adult Education is located at Ridgewater College in room 145. Our mission is to provide adults age 17+ with educational Engage,EEmpower opportunities to acquire and improve literacy ryry`iu�P, pover skills. Certified teachers are in the room to meet Glacial Lakes Consortium the needs of learners four days a week. Our schedule includes both daytime and evening hours, and provides a total of 26 in -person instructional hours weekly for students. Additional hours are available for students who want to work remotely. Programming is offered twelve months a year. The Hutchinson Adult Education site is co -located with Ridgewater College and the CareerForce Center. Because of this, we have been able to develop programs to assist learners with academic skills, employment preparation, obtaining certifications, and college goals. We continue to build on relationships with groups in the community including the public library, employers, and community organizations. Adult Education is a valuable component to Hutchinson's Community Education program, meeting the needs of many individuals from the surrounding area by making them better family members, employees, and citizens. Adult Basic Education 2021-2022 As the pandemic restrictions end, we have gradually added days to our schedule, and as of January 2023, we are back to pre -pandemic hours for in -person instruction. The opportunity for students to use online learning, support, and navigation has been a great outcome of the pandemic. GED learners, especially, use online learning and this option accounts for one third of all GED hours in our program. For the 2021-2022 state academic year (May 1, 2021 to April 30, 2022), 233 students attended for a total of 4,838.25 contact hours. These numbers are exciting and show a strong increase of 46% over last year. Students who attend 12 or more hours are considered participants. Hutchinson Adult Education had 98 participants for the year. Currently, the average Adult Education student attends for 20.75 hours. Working with our Regional Transitions Coordinator, Mary Kate Lews in Mankato, we have designed and delivered online career pathway courses with other Adult Education programs in Southwest Minnesota. In the past, individual Adult Education programs have offered these kinds of classes, but it is always a challenge to enroll enough students. We have received Transitions grant funding to offer courses in Paraprofessional Training, Child Development, and Google Computer Skills. We have recruited students from Hutchinson to Mankato and beyond. These courses were piloted in 2021 and this innovative model is now being replicated across the state. Regional Online English Language classes are now offered three evenings per week. There are 5 different levels to meet the needs of all English language learners. These classes are very popular and are often full. 28 Learners participated in a variety of programming including classroom hours, distance (online) learning, basic computer classes, grant sponsored classes, and collaborative classes with the college and CareerForce. Students continue to take and pass GED tests. There were 18 Hutchinson Adult Education students that earned a GED Diploma. The state of Minnesota has a legislative appropriation this year that provides a $10 discount on each subject area GED test. Our local Free GED Testing Fund, in partnership with the Ridgewater College Foundation, is being used to provide additional financial support to students who study in our program for 12+ hours. ABE Staffing Shari Brunes manages the Hutchinson Adult Education program. Ann Trochlil serves as the Glacial Lakes Adult Education Consortium Program Manager. The Hutchinson teaching staff currently includes: Joyce Evenski, Barb Haugen, Mary Horrocks, Alicia Boncquet and Jean Abrahamson. Professional development for ABE staff continues 1 y. j I i to be offered mostly remotely. Staff attended Summer Institute, Spring and Fall Regional trainings, the Language & Literacy Conference, and many webinars. Shari and Joyce have presented numerous times to other adult educators across this state in the past year. Shari served on the implementation team for HiSET, and is a member of the State Distance Learning Advisory Team. Participation and involvement in these and other opportunities make Hutchinson Adult Basic Education a leader among small rural programs. ABE Data Summary Information Hutchinson Adult Basic Education Compared to 2020-21 2020-21 Information Total Enrollees 233 195 Total Hours 4.838.25 F48% increase Total Participants I Must Attend 12+ hours 98 76 Total GED Earners I [ 18 15 Hutchinson Basic Education Participant Data Race/Ethnicity =Asian .ABladc or African American =Hispark dMew =Two or MareRaces White Gender 30 =Female JMale Age Group Education Level = 16-18 19-24 = 25-44 = 45-54 55-59 = 60+ = G r 1-5 J G r 6-8 Gr 9-12(No Cipl) =No Schooling J Post Sec or Prof Degree =SecSch Dip or Alt Cred J Sec Sch Equiy =Some Post Sec No degree Early Childhood Family Education (ECFE) Submitted by Mary Myers-Reinarts Early Childhood Family Education (ECFE) offers a variety of class options OPS ECFE • for families during the Hutchinson Public School District's school year. Sibling care is available for most classes upon request. A sliding fee scale and scholarships support and encourage families of all income levels to • *0, participate in our classes. NO family is ever turned away due to inability EARLY CHILDHOOD to pay. FAMILY EDUCATION ECFE classes include separating and non -separating classes, parent only classes, family events, and special one-time classes. Offerings this year include online parenting classes and outdoor classes. Due to staffing changes, summer class offerings were put on hold until summer 2023. ECFE recognizes and supports parents/guardians as a child's first and most significant teacher. Our mission is to strengthen each family unit through education and support while providing the best possible environment for healthy growth and development of their child. i After a lengthy construction project, all ECFE classes from January thru December 2022 were held in our new ECFE space inside the West Elementary school building. Our 2022 offerings included classes for specific age levels such as Busy Babies, Wonderful Ones, Terrific Twos, and Playful Preschoolers. Most were very well attended. However, baby classes in both the winter/spring and fall R� sessions were slow to fill, and winter/spring classes were eventually canceled. Fall 2022 baby classes were again slow to fill, and sections were combined to offer one section. When surveyed, parents indicated reluctance to sign babies up for classes due to COVID/RSV concerns. Cost was also cited as a concern and we will address this in 2023. In addition, we held successful onetime events and specialty classes. A successful open house/dance event was held in January 2022. In October 2022 a very well attended Harvest Festival/dance event was held, with over 150 participants. Adults and children enjoyed pizza, ice cream sundaes, crafts, a photo op, and a dance with a light show. Specialty classes included Daddy/Grandpa and I Build or Do Science classes in January 2022. These were not well attended. In December, Daddy/Grandpa and I or Mommy/Grandma and I holiday classes were offered. Adults reported that children were counting down the days until class day. Overall, these specialty classes were well received and everyone had a great time! 2022-2023 Community Education Goals • Manage, organize and develop activities throughout the year for multiple age levels, current trends and interests to better serve customers and anticipate needs. • Network and collaborate with people in businesses or as an individual for community education programming. • Organize at least one new activity per brochure targeting community needs. • Interpersonal skills to interact and communicate successfully, build and maintain relationships and dependability with instructors, customers, and staff. • Stay current in lifelong learning by participating in Minnesota Community Education Association (MCEA) Conferences, Leadership Days, training and classes in person or Distance Learning. 31 2022-2023 Community Education Goals continued... • Network with MCEA groups for sharing programming ideas, information, tips and facility use information. • Continue marketing and awareness of PRCE activities through direct email and provide information to social media specialist to post on Facebook, Instagram and websites. • Organize, revise and maintain rSchool Today, Hutchinson Public Schools online reservation system. Offer Free Open Swim - explore and seek sponsorships to make this happen. Learn, research and explore functions, reports, tutorials in CivicRec, PRCE's 2023 registration system. 2022-2023 Adult Basic Education Goals Submitted by Shari Brunes • Reach out to learners in the community in need of Adult Education services; ongoing. • Pretest and posttest to successfully meet national targets of 27.5% of students achieving a measurable skill gain. • Collaborate with Southwest Minnesota programs to expand regional classes. • Develop grants with partners to assist students as they explore career pathways; ongoing. • Provide distance learning (online) opportunities using state approved platforms; ongoing. • Offer digital literacy classes for CareerForce clients to empower them in their job search and increase employability; ongoing. • Collaborate with Ridgewater and CMJTS to offer adult training and certifications • Partner with Head Start and ECFE/Family Literacy parents to earn a GED or with other educational needs. 2022-2023 Early Childhood Family Education Goals Submitted by Mary Myers-Reinarts • Maintain ongoing quality in our ECFE programming. • Restore collaborative efforts with other local community agencies and businesses. • Continue ongoing assessments of our programming. • Continue to evaluate and update parent and child class curriculum. • Restore collaborations with local preschools, daycares and in -home daycare providers. • Continue registration collaboration with PRCE to streamline the process for our families. • Distribution of our Early Childhood Screening postcard to families; restore our Welcome Baby postcard to parents of a newborn; restore our free baby bucket that contains a hardcover children's storybook, a free ECFE baby class and other local businesses information and /or gifts. • Continue our marketing efforts through our ECFE trifold and Facebook page. • Continue to evaluate current class trends through participant surveys and discussions within our collaborative groups and adjust class offerings as needed. • Continue to look for grant opportunities that would allow us to offer family literacy -based classes and experiences. • Continue to keep ECFE offerings affordable. • Build participation in baby classes. _ A_ 11ahkE National [o{�m Community Education Day �7 ) murlikYEd,. plaid(mal Second Thursday of November Each Year s�'�r` mi1nun lEducedon y 32 _ HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Ordinance No. 22-838 - Amending Chapter 95 - Public Parks Department: Administration LICENSE SECTION Meeting Date: 3/28/2023 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Current City code requires that permits be obtained from the City Council for various public gatherings in city parks. These gatherings include carnivals, community celebrations, musical concerts, use of amplified instruments/music, gathering of more than 75 persons including events such as picnics, graduations, weddings and political gatherings, contests/exhibitions and to sell goods/services. Staff is recommending amendments be made to this requirement and to allow the PRCE Department to approve and authorize these types of events within city parks. This recommendation is for a few reasons: current and past practice have not included actual permits being issued but rather reservations being made for park shelters and facilities through PRCE for events such as these; licenses/permits are all ready issued for some of these events (carnivals, transient merchants, etc.); many picnics, graduations, gatherings of 75 people are held in parks and to require Council approval/permit for those events is not efficient; the PRCE Department and Police Department have developed and use a detailed process for applicants who wish to have larger events in parks. The ordinance still allows for staff to bring forth for Council approval very large community events, such as River Song, Arts in the Park, etc. or any other event they feel the Council should be approving. These amendments simply allow for efficiency and to mirror current practice. The first reading of this ordinance was held at the March 28, 2023, City Council meeting and no changes have been made to it. BOARD ACTION REQUESTED: Approve second reading and adoption of Ordinance No. 23-838 - Amending Chapter 95 - Public Parks Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Publication No. ORDINANCE 23-838 AN ORDINANCE AMENDING CHAPTER 95 OF THE HUTCHINSON CITY CODE — PUBLIC PARKS The City Council hereby ordains that Chapter 95 of the City Code is hereby amended to read as follows: § 95.01 DEFINITIONS. For the purposes of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. DESIGNATED ATHLETIC FIELDS. Turf or field prepared and used for playing a game or sporting activity and regularly hosting sporting practices and events (e.g. sand volleyball court, baseball/softball field, soccer field, lacrosse field, etc.). DIRECTOR. Shall mean and refer to the authorized and acting director of the Hutchinson Parks, Recreation, and Community Education (PRCE) Department. OFF LEASH DOG PARK. A public, city -designated area where a dog owner is permitted to allow a dog or dogs to socialize and exercise off leash, subject to the rules and regulations for such an area. PARK or PARKS. A park, parkway, greenway, playground, open area, athletic field, outdoor ice skating rink, dog park, skateboarding park, and the materials and equipment therein owned, leased or in use by the City of Hutchinson for recreational purposes and for such uses that are normally associated with parks. RECREATIONAL FACILITIES. This includes the Aquatic Center, Recreation Center, Event Center, and Civic Arena. SHELTERS. Open or enclosed structures located within city parks, including bandstands, the Depot, the Historical Church, and music stages. SPORTS COMPLEX. Group of sports fields and/or facilities (e.g. Roberts Park, Veterans' Memorial Field, Park Elementary tennis courts, etc.). § 95.02 PARK HOURS AND ACCESS. (A) The recreational and educational opportunities of the parks and recreation facilities shall be available to all members of the public regardless, of race, sex, age, creed, national origin or place of residence; however, residency requirements and certain other regulations may be placed upon the participation in various league activities and preferences may be granted to residents of the City of Hutchinson over non-residents under certain circumstances. (B) Public parks of the City will close at 10:00 p.m. each day and shall remain closed to the public until 5:00 a.m. on the next day, unless otherwise posted, except that the following parks will remain open until 11:00 p.m.: Roberts Park Tartan ParkNeterans Memorial Field Library Square (C) City park shelters shall be open and available to the public for rent from 9:00 a.m. to 9:00 p.m. Shelters are open May 1 through Labor Day. After Labor Day and until the third Sunday in October, shelters may be rented by reservation only. City Recreational facilities will be opened and available at a time determined by the Director or their designee. (D) Except as provided in section 95.03, no person may be in, remain in or enter any public park between the park's closing time and 5:00 a.m., unless otherwise posted, and no person may drive into or remain in a public parking area within or immediately adjacent to a public park during the hours when the park is closed. § 95.03 ACTIVITES PERMITTED AFTER PARK CLOSING. The following activities may continue in the public parks after the parks have closed: (A) Camping at Masonic West River Park/Campground in designated camping sites. "Quiet Time" is from 10:00 p.m. to 6:00 a.m. (B) City sponsored and supervised activities, which because of the nature of the activity, cannot be held during the time when the parks open. (C) Activities sponsored by any other group, association or organization which has applied for and received a permit for such activity pursuant to section 95.04. (D) City custodial or maintenance authorized personnel who must perform their services during the times when the parks are closed. (E) Use of the Luce Line State Trail and the sidewalk within Library Square for traversing purposes. (F) City designated sidewalks and public trails not located within a park are open for public use 24 hours a day unless posted. § 95.04 PUBLIC GATHERINGS PERMITS. (A) A pefmi Approval shall be obtained from the PRCE Department before participating in any of the following activities or special events in a city park. The fee fe (1) Carnivals; (2) Community celebrations; (3) Musical Concerts; (4) Use of amplified instruments, music, communication systems or the like that would exceed the requirements of Section 92.018 of the Hutchinson city code (5) Gatherings of 75 or more persons, including picnics, graduations, weddings and political gatherings; and (6) Contests and exhibitions, including among other things, those that require exclusive use or charging admission; and (7) To sell or offer for sale any goods or services (B) Pefffiits Approval shall not be required for those events and activities sponsored by the City or the Parks, Recreation, and Community Education (PRCE) Department, and those sporting events sanctioned by an official league (baseball, softball, etc.), whether admission is charged or not, which is authorized to use a city park by the Director or their designee. (C) A person seeking a pefmiapproval pursuant to this section shall file a written application on a form supplied by the Director or their designee. The application will state the following information: (1) Name and address of applicant (2) Name and address of the person(s), corporation or association sponsoring the activity or special event (3) Day(s), hour and year for which the permit is desired (4) Park or portion of the park for which the permit is desired (5) Estimate of anticipated attendance (6) Detailed description of the proposed activity (7) Variances required from city and park rules and regulations (8) Other information requested by the Director that is reasonably necessary to determine whether or not a permit will be issued (D) For gatherings of more than two hundred fifty (250) persons or for any activities or events where a fee or donation is being requested, except for those exempt under section 95.04(B), the applicant for a permit under this section shall be required to carry and maintain public liability insurance, with the city as a named insured, providing insurance coverage for bodily injury, death and property damage occurring in connection with applicant's use of the park. Such insurance shall provide coverage in amounts at least equal to the city's maximum liability limits as provided by state law. (E) The applicant for a pern4iapproval under this article shall indemnify and save harmless the city from all loss, cost and expense arising out of any liability or claims of liability for injury or damages to persons or property sustained or claimed to have been sustained by anyone whoever by reason of the use of occupation of the parks described in this section, whether such use is authorized or not, or by any act or omission of the applicant or any of its officers, agents, employees, players or guests. The applicant shall pay for any and all damage to property of city or loss or theft of such property done or caused by such persons. (F) No 4imiiiafily appfeved pe application may be transferred, and the pemait h lde applicant will be bound by all park rules and regulations and applicable ordinances. (G) The Director or their designee is authorized to revoke a pefffliapproval immediately upon fording of a violation of any park rule, ordinance or conditions of a permit. § 95.05 RENTAL OF MUSIC STAGE AT MASONIC WEST RIVER PARK Exclusive rental of the music stage at Masonic West River Park/Campground past the hours permitted in section 95.02 will be allowed on the condition that the renter applies fer-a pemait is approved under Section 95.04, and that the renter purchases all of the tent and electrical only campground sites. § 95.06 TRAFFIC AND PARKING. It is unlawful for any motorized vehicle or equipment to be parked or operated in any city park or recreational area other than on established roadways and designated parking areas. This section shall not be construed to prohibit the use or parking of a recreational vehicle in designated camping areas in West River Park for a period not in excess of two weeks. This section shall not apply to law enforcement and construction or maintenance equipment operated by, or under a contract with, the city and within the scope of such operation or contract § 95.07 OPEN BURNING RESTRICTED. No person shall start or maintain an open fire in a park, except in an area specifically designated for such use. Cooking Fires made by picnic parties in the park are acceptable, but only in freestanding gas or charcoal barbecue grills. It is also unlawful to leave an area designated for an open fire or a freestanding grill before the fire is completely extinguished. § 95.08 TOBACCO -FREE PARKS. It is unlawful for any person to smoke or use tobacco products within the confines of Tartan Park, which includes the terrain park, skate park and north ball field. This area does not include Veterans Memorial Field and the parking lot adjacent to VMF Park to the west. § 95.09 DOGS AND ANIMALS IN PARKS. All dogs and other domestic animals must be leashed in public parks, except for a designated off -leash dog park. All dogs and other domestic animals are NOT allowed on any designated athletic fields or in sports complexes at any time. Dogs and other domestic animals are not allowed in enclosed park shelters/facilities and public restrooms/shower facilities. An 4 animal owner or person having custody or control of an animal shall immediately clean up and sanitarily dispose of any feces of the animal. § 95.10 SELLING FOOD, PRODUCTS OR SERVICES AND ADVERTISING PROHIBITED. No person may sell or offer for sale any product, food or service, or advertise in any public park without the prior written approval of the City. § 95.11 DAMAGING VEGETATION IN PARKS. No person may damage or disturb any flower bed, planting area, or ornamental landscaped area within a park, open space or recreational facility. No person may cut, trim or remove any wild flower, tree, shrub, plant, branch or portion thereof, or any soil or other material from a park, open space or recreational facility with the exception of authorized City officials. § 95.12 DESTRUCTION OF PARK PROPERTY No person shall tamper with, climb on, hinder or deface, destroy, disturb, damage or remove any part of any building, structure, sign, light pole, drinking fountain, ornamental fountain, hydrant, table, grill, equipment (other than play equipment specifically designed for climbing, sliding, swinging, etc.), statues, public art or other property within public parks. § 95.13 ADDITIONAL RULES AND REGULATIONS. The Director, or their designee, may establish reasonable rules and regulations for the use of parks and recreation facilities and shelters, and for obtaining permits. Such rules and regulations will be based on a due regard for the purpose for which the facility is established, the safety of those using the facility, the need for supervisory personnel and the maximum number of persons who can safely use the facilities at one time. Park and recreational facilities and shelters may be used by members of the general public for recreational, athletic, and social purposes consistent with the nature of the facility and the safety of the public and property, subject to permit requirements. Specific rules and regulations for the use of park and recreation facilities and shelters established by the Director or their designee should be posted where they apply, and it is unlawful for any person to violate the same when so posted. FURTHERMORE BE IT ORDAINED that the effective date of this Ordinance is , 2023. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS DAY OF , 2023 Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor - HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Project Award for Bridge Deck Rehabilitation Project (L10/P22-10) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 4Y11/2023 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City received two (2) bids (see attached Bid Tabulation) for the Bridge Deck Rehabilitation project letting on Wednesday, April 5th. The apparent low bidder is Paragon Restoration II, Inc. of Prior Lake, MN, with a bid of $383,585.00 (approximately 15% higher than the final Engineer's Estimate). This project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2023 Infrastructure Improvement Program. This project's cost was recently reviewed by the City's Resource Allocation Committee and there are no concerns with implementing these improvements as proposed. The necessary Resolution to award this project is attached, and City staff recommends approving it accordingly. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15595 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 10/PROJECT NO. 22-10 SAP 133-030-002 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Bridge Deck Rehabilitations: School Road, South Grade Road, 5th Avenue SE, 2nd Avenue SE and Adams Street; deck sealant application, concrete patching, joint repairs and appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid Paragon Restoration II, Inc. of Prior Lake, MN $383,585.00 PCiRoads, LLC of St. Michael, MN $654,266.70 and whereas, it appears that Paragon Restoration II, Inc. of Prior Lake, MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Paragon Restoration II, Inc of Prior Lake, MN in the amount of $383,585.00 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 11th day of April 2023. Mayor, Gary Forcier City Administrator, Matthew Jaunich CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 10/PROJECT NO. 22-10 SAP 133-030-002 Bridge Deck Rehabilitation BID OPENING: 04/05/2023 @ 11:00 AM ENGINEER'S ESTIMATE $329,056.00 COMPLETION DATE: 09/01/2023 Paragon Restoration II, Inc. PCiRoads, LLC Dave Park Kim Michels F 5448 Cottonwood Ln SE 14123 42nd St NE z p F F Engineer's Estimate Prior Lake MN 55372 St. Michael MN 55376 Phone 612-644-9076 Phone 763-497-6101 z zw o dave.park@paragonrestorati estimating@pciroads.com i w � w p on2.com f BID PRICE BID TOTAL BID PRICE I BID TOTAL BID PRICE BID TOTAL BASE BID $329,056.00 $383,585.00 $654,266.70 DBE GOAL 0.00% 0.00% 0.00% BASE BID UNIT QUANTITY PRICE TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 1 2021.501 MOBILIZATION LUMP SUM 1.00 $50,000.00 $50,000.00 $75,000.00 $75,000.00 $66,013.00 $66,013.00 2 2104.503 SAWING CONCRETE PAVEMENT LIN FT 87.00 $10.00 $870.00 $50.00 $4,350.00 $ 15.50 $1,348.50 3 2104.618 REMOVE AND REPLACE BITUMINOUS PAVEMENT SQ FT 82.00 $30.00 $2,460.00 $50.00 $4,100.00 $325.00 $26,650.00 4 2402.508 STRUCTURAL STEEL (3306) POUND 600.00 $15.00 $9,000.00 $30.00 $18,000.00 $12.75 $7,650.00 5 2433.501 STRUCTURE REMOVALS LUMP SUM 1.00 $10,000.00 $10,000.00 $15,000.00 $15,000.00 $7,500.00 $7,500.00 6 2433.518 MMA FLOOD SEAL SQ FT 45922.00 $3.00 $137,766.00 $2.50 $114,805.00 $6.60 $303,085.20 7 2433.603 CLEAN AND SEAL DECK JOINTS LIN FT 1646.00 $20.00 $32,920.00 $15.00 $24,690.00 $27.50 $45,265.00 8 2433.603 RECONSTRUCT EXPANSION JOINT TYPE A LIN FT 87.00 $500.00 $43,500.00 $850.00 $73,950.00 $1,225.001 $106,575.00 9 2433.618 REMOVE AND PATCH SLAB TYPE D SQ FT 185.00 $40.00 $7,400.00 $60.00 $11,100.00 $325.00 $60,125.00 10 2433.618 REMOVE AND PATCH SLAB TYPE E SQ FT 4.00 $55.00 $220.00 $160.00 $640.00 $550.00 $2,200.00 11 2433.618 REMOVE AND PATCH SLAB TYPE F SQ FT 2.00 $65.00 $130.00 $500.00 $1,000.00 $750.00 $1,500.00 12 2473.503 EXPANSION JOINT DEVICES TYPE 4 LIN FT 87.00 $170.00 $14,790.00 $250.00 $21,750.00 $165.00 $14,355.00 13 2563.601 TRAFFIC CONTROL ILUMP SUq 1.00 1 $20,000.001 $20,000.001 $19,200.001 $19,200.00 $12,000.00 $12,000.130 TOTAL - LETTING NO. 10/PROJECT NO. 22-10 1 $329,056.001 $383,585.001 $654,266.70 Pagel of 1 - HUTCHINSON CITY COUNCIL Request for Board Action 2023 Airport Improvements - Lighting/NavAids improvements Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 4Y11/2023 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑� New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The estimate for constructing lighting/NavAids improvements was $714,186. On March 22, there were two bidders, with the low bid coming from Neo Electrical Solutions at $704,672 (-2%). The other bid was $782,490 (+10%). As the project was being let, we learned that FAA would prioritize MIRL, MITL, and signs, but not other components of the project, which led to establishing two separate projects. Considering the good bid received, Public Works staff recommends proceeding with the project, The action items required to proceed include: 1) Lights: Award Neo Electrical Solutions the bid for $411,716.00 for the project. 2) Lights: Approve Bolton-Menk, Inc. Work Order #8, Construction admin for $90,000. 3) Lights: Approve use of $28,010.80 from Airport Construction Fund for City's 5% share. All awards/approvals contingent upon receiving $272,716.40 of state apportionment funds from FAA. BOARD ACTION REQUESTED: Consideration to Award bid, approve BM Work Order #8, contingent upon adequate FAA funding. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: AW Total Project Cost: $ 560,216.00' Total City Cost: $ 28,010.80 Funding Source: Airport Construction funds Remaining Cost: $ 532,205.20 Funding Source: Federal & state grants FOR HUTCHINSON PUBLIC WORKS AND ENGINEERING April 5, 2023 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager CC: Matt Jaunich, City Administrator Mike Stifter, Public Works Director Andy Reid, Finance Director Subject: 2023 Airport Improvements — Lighting In addition to the hangar construction that was approved using Bipartisan Infrastructure Law Airport Infrastructure Grant funding, there was a Lighting and NavAids project prepared. The project was to replace existing incandescent fixtures with LED fixtures, including: Protect Components FAA priority • Medium Intensity Runway Lights (MIRL) X • Medium Intensity Taxiway Lights (MITL) X • Taxiway Signage X • Precision Approach Path Indicator system (PAPI) • Runway End Identifier Lights (REIL) • Beacon • Windcone During the engineering phase of the project, FAA indicated that they would not prioritize certain project components, as indicated above. Since the project had already been bid with all components, the project was split into two parts. The engineer's estimate of project costs was $714,186. Two bidders responded. The low bid was from Neo Electrical Solutions at $704,672 (approx. 2% below estimate). The other bid was $782,490 (approx. 10% above estimate). During the engineering phase of the project, FAA indicated that they would not prioritize certain project components, as indicated above. Since the project had already been bid including all components, the project was split into two parts. Based on the limited bidding environment for this type of project, Public Works staff recommends awarding the Lighting and NavAids project to Neo Electrical Solutions. MIRL, MITL, SIGNS (Project Costs) Project component Total cost FAA Cost State Cost City Cost Design engineering 57,500.00 51.750.00 2,875.00 2,875.00 Construction engineering 90,000.00 81,000.00 4,500.00 4,500.00 Const (Neo Electrical Solutions) 411,716.00 370,544.40 20,585.80 20,585.80 City Administration 1,000.00 900.00 50.00 50.00 Total Project 560,216.00 504,194.40 28,010.80 28,010.80 MIRL, MITL, SIGNS (Project Funding) Project component Total cost FAA Cost State Cost City Cost Total Project 560,216.00 504,194.40 28,010.80 28,010.80 2033 Entitlement Fund Balance 231,478.00 231,478.00 State Apportionment Request* 272,716.40 272,716.40 MnDOT participation (5%) 28,010.80 28,010.80 City (Airport Construction Fund) 28,010.80 28,010.80 Total Funding 560,216.00 504,194.40 28,010.80 28,010.80 *While the City expects to be awarded State Apportionment funds for this project, the request has not yet been processed. Therefore, Public Works staff recommend awarding this project and related local funding be contingent upon receipt of these funds. O & ENK Real People. Real Solutions. March 22, 2023 Honorable Mayor and City Council City of Hutchinson, MN 111 Hassan Street SE Hutchinson, MN 55350 RE: Bid Results and Award Recommendation 2023 Airport Airfield Lighting Replacement Project Dear Mayor and Council: 7533 Sunwood Drive NW Suite 206 Ramsey, MN 55303-5119 Ph: (763) 433-2851 Fax: (763) 427-0833 Bolton-Menk.com On March 22, 2023, two bids were received for the 2023 Airport Airfield Lighting Replacement project. We recommend the city award the project to the lowest bidder, Neo Electrical Solutions., in the amount of $704,671.75. The award should be contingent upon issuance of a Federal and State grant. The anticipated funding participation rates are 90% Federal, 5% State, and 5% Local. Below is the bid summary: BIDDERS TOTAL BID 1 Neo Electrical Solutions $704,671.75 2 Design Electric, Inc. $782,489.75 Engineer's Estimate $714,185.52 If you have any questions about the 2023 Airport Airfield Lighting Replacement project, please feel welcome to contact me at 612-987-0138 or silas.parmar@bolton-menk.com Sincerely, - Jce4eftP"VW" Silas Parmar, P.E. Aviation Project Manager Enclosure: Bid Abstract H:\HUTC\OT5129270\6_Plans-Specs\C_Bids Received\HCD_129270_Bid_ Results_Award _Rec_032223.doo Bolton & Menk is a.} (- at -A v!)r--1-t ^ "+ (- ) e; IYQ AIRFIELD LIGHTING REPLACEMENT AIP NO. 3-27-0042-022-2023 / SP NO. A4304-44 HUTCHINSON MUNICIPAL AIRPORT (HCD) CITY OF HUTCHINSON, MINNESOTA BMI PROJECT NO. OTS.129270 03/22/2023 01:30 PM CDT Engineer Estimate 1 Neo Electrical Solutions 2 Design Electric. Inc. Section Title Line Item Item Code Item Description UofM Quantity Unit Price E#ension Unit Price Extension Unit Price Extension SCHEDULE 1: RUNWAY 15/33 LIGHTING REPLACEMENT 1 GP 50-07 CONTRACTOR STAKING LUMP SUM 1 $7,315.00 $7,315.00 $4,600.00 $4,600.00 $11,770.00 $11,770.00 2 GP 70-08 LOW PROFILE BARRICADES EACH 10 $200.00 $2,000.00 $185.00 $1,850.00 $402.19 $4,021.90 3 GP 70-08 RUNWAY CLOSURE CROSSES SET 1 $2,500.00 $2,500.00 $3,700.00 $3,700.00 $8,092.02 $8,092.02 4C-105 MOBILIZATION LUMP SUM 1 $29,300.00 $29,300.00 $12,500.00 $12,500.00 $24,224.00 $24,224.00 5P-101-5.1 REMOVE EDGE LIGHT EACH 80 $125.00 $10,000.00 $110.00 $8,800.00 $196.04 $15,683.20 6 P-101-5.3 REMOVE GUIDANCE SIGN EACH 11 $500.00 $5,500.00 $375.00 $4,125.00 $568.12 $6,249.32 7P-101-5.6 REMOVE ELECTRICAL VAULT EQUIPMENT LUMP SUM 1 $20,00(3.00 $20,000.00 $1,275.00 $1,275.00 $1,821.20 $1,821.20 8 L-108-5.1 NO.8 AWG, 5kV CABLE, INSTALLED IN DUCT BANK OR CONDUIT LIN FT 12000 $2.00 $24,000.00 $1.63 $19,560.00 $1.62 $19,440.00 9L-108-5.2 NO.6 AWG, 600V CABLE, INSTALLED IN DUCT BANK OR CONDUIT LIN FT 11000 $1.95 $20,350.00 $1.50 $16,500.00 $1.78 $19,580.00 10 L-108-5.5 NO. 6AWG, BARE COUNTERPOISE W/GROUND RODS LIN FT 8000 $2.00 $16,000.00 $1.55 $12,400.00 $2.10 $16,800.00 11L-110-5.1 2-INCH SCHEDULE 40 PVC OR PE DUCT, INCLUDING TRENCH LIN FT 12000 $3.50 $42,000.00 $4.25 $51,000.00 $5.26 $63,120.00 12L-125-5.1 MEDIUM INTENSITY RUNWAY LIGHT, LED(MIRL) EACH 41 $1,700.00 $69,700.00 $1,925.00 $78,925.00 $2,469.98 $101,269.18 13L-125-5.2 MEDIUM INTENSITY TAXIWAY LIGHT, LED( MITL) EACH 24 $1,700.00 $40,800.00 $1,945.00 $44,280.00 $2,400.98 $57,623.52 14 L-125-5.3 MEDIUM INTENSITY RUNWAYTHRESHOLD LIGHT,LED (MITHL) EACH 16 $1,700.00 $27,200.00 $2,070.00 $33,120.00 $2,481.24 $39,699.84 15 L-125-5.5 L-867 HANDHOLE EACH 23 $900.00 $20,700.00 $1,088.00 $25,024.00 $1,547.42 $35,590.66 16 L-125-5.6 AIRFIELD GUIDANCE SIGN, LED EACH 11 $3,500.00 $38,500.00 $3,487.00 $38,357.00 $2,933.61 $32,269.71 17 L-125-5.7 CONSTANT CURRENT REGULATOR, 7.5 kW EACH 1 $6,000.00 $6,000.00 $14,100.00 $14,100.00 $14,332.69 $14,332.69 18L-125-5.10 VAULT ELECTRICAL SYSTEMS&TESTING LUMP SUM 1 $15,000.00 $15,000.00 $33,500.00 $33,500.00 $28,268.17 $28,268.17 19 L-125-5.11 SPARE PARTS LUMP SUM 1 $10,000.00 $10,000.00 $5,900.00 $5,900.00 $5,752.12 $5,752.12 20 L-125-5.12 CONNECT EXISTING PAPIS, REILS, WINDCONE, BEACON LUMP SUM 1 $5,000.00 $5,000.00 $2,200.00 $2,200.00 $4,473.76 $4,473.76 $411,865.00 $411,716.00 $510,081.29 SCHEDULE 1: RUNWAY 15/33 NAVAID REPLACEMENT 21 GP 50-07 CONTRACTOR STAKING LUMP SUM 1 $4,944.52 $4,944.52 $2,300.00 $2,300.00 $11,984.00 $11,984.00 22C-105 MOBILIZATION LUMP SUM 1 $19,800.00 $19,800.00 $4,500.00 $4,500.00 $12,077.00 $12,077.00 23 P-101-5.4 REMOVE WINDCONE EACH 1 $1,000.00 $1,000.00 $1,850.00 $1,850.00 $1,234.94 $1,234.94 Engineer Estimate 1 Neo Electrical Solutions 2 Design Electric. Inc. Section Title Line Item Item Code Item Description U01, Quantity Unit Price Extension Unit Price Extension Unit Price Extension 24P-101-5.5 REMOVE BEACON EACH 1 $1,001.00 $1,001.00 $3,700.00 $3,700.00 $1,234.94 $1,234.94 25P-101-5.7 REMOVE PAPIS SET 2 $2,500.00 $5,000.00 $3,420.00 $6,840.00 $1,940.76 $3,681.52 26 P-101-5.8 REMOVE REILS SET 2 $1,000.00 $2,000.00 $925.00 $1,850.00 $1,423.96 $2,847.92 27 L-101-5.1 L-801A(L), CLASS 2 AIRPORT ROTATING BEACON (INCL. TOWER AND FOUNDATION) EACH 1 $55,000.00 $55,000.00 $65,374.00 $65,374.00 $54,958.29 $54,958.29 28 L-107-5.1 L-807(L), STYLE I-B, SIZE 2 PRIMARY WIND CONE AND FOUNDATION EACH 1 $9,000.00 $9,000.00 $11,804.00 $11,804.00 $11,372.56 $11,372.56 29 L-108-5.1 NO.8 AWG, 5kV CABLE, INSTALLED IN DUCT BANK OR CONDUIT LIN FT 10000 $2.00 $20,000.00 $1.63 $16,300.00 $1.64 $16,400.00 30L-108-5.2 NO.6 AWG, 600V CABLE, INSTALLED IN DUCT BANK OR CONDUIT LIN FT S00 $1.95 $925.00 $1.50 $750.00 $1.80 $900.00 31 L-108-5.3 NO. 10 AWG, 600V CABLE, INSTALLED IN DUCT BANK OR CONDUIT LIN FT 6600 $1.75 $11,550.00 $0.90 $5,940.00 $1.05 $6,930.00 32 L-108-5.4 NO. 12 AWG, 600V CABLE, INSTALLED IN DUCT BANK OR CONDUIT LIN FT 700 $1.50 $1,050.00 $1.20 $840.00 $0.92 $644.00 33 L-110-5.1 2-INCH SCHEDULE 40 PVC OR PE DUCT, INCLUDING TRENCH LIN FT 2800 $3.50 $9,800.00 $4.25 $11,900.00 $5.29 $14,812.00 34 L-125-5.5 L-867 HANDHOLE EACH 1 $900.00 $900.00 $1,088.00 $1,088.00 $1,564.76 $1,564.76 35L-125-5.8 RUNWAY END IDENTIFIER LIGHTING(REIL) SYSTEM, LED SET 2 $15,000.00 $30,000.00 $16,200.00 $32,400.00 $15,479.94 $30,959.68 36 L-125-5.9 PRECISION APPROACH PATH INDICATOR (PAPI) SYSTEM, LED SET 2 $42,000.00 $94,000.00 $48,128.00 $96,256.00 $34,602.23 $69,204.46 37L-125-5.10 VAULT ELECTRICAL SYSTEMS&TESTING LUMP SUM 1 $10,000.00 $10,000.00 $1,200.00 $1,200.00 $3,570.68 $3,570.68 38L-125-5.12 CONSTANT CURRENT REGULATOR, 4 kW EACH 1 $6,000.00 $6,000.00 $14,381.00 $14,381.00 $14,199.34 $14,199.34 $271,970.52 $279,273.00 $258,576.09 SCHEDULE 3: TAXIWAY RETRO-REFLECTORS 39P-101-5.2 REMOVE RETRO-REFLECTOR MARKER EACH 123 $50.00 $6,150.00 $20.00 $2,460.00 $19.79 $2,434.17 40L-125-5.4 INSTALL RETRO-REFLECTOR MARKER EACH 121 $200.00 $24,200.00 $92.75 $11,222.75 $94.20 $11,398.20 $30,350.00 $13,682.75 $13,832.37 T0TAL AMOUNT BID (Schedule 1+ 2+3) $714,185.52 $704,671.75 $782,489.75 BOLTON & MENK Real People. Real Solutions. April 4, 2023 Mr. John Olson Public Works Manager City of Hutchinson 1400 Adams Street SE Hutchinson, MN 55350 7533 Sunwood Drive NW Suite 206 Ramsey, MN 55303-5119 RE: Hutchinson Municipal Airport— Butler Field (HCD) Airfield Lighting Replacement Project — Runway 15/33 Edge Lights (MIRL, MITL, Signs) BMI Work Order No.8 Proposal for Professional Services Dear Mr. Olson, Ph: (763) 433-2851 Fax: (763) 427-0833 Bolton-Menk.com Bolton & Menk is pleased to submit our proposal for Construction Administration Services for the Runway 15/33 Edge Lighting Replacement project at the Hutchinson Municipal Airport — Butler Field. Our understanding of the project is the city desires to replace the existing Runway 15/33 edge lights, taxiway connector edge lights, and guidance signs with a new LED system. This proposal shall include construction and grant administration services. SCOPE OF SERVICES: TASK 1 CONSTRUCTION ADMINISTRATION — MIRL, MITL, Signs: 1.1 Pre -Construction Meeting Consultant will arrange for and conduct the pre -construction meeting. The Project Manager and the Resident Project Representative will establish this meeting to review Local, State, Federal Aviation Administration (FAA) and project specific requirements prior to commencing construction. The meeting will be conducted at the Airport and will include the Sponsor/Owner, MnDOT Aeronautics (if available), Subconsultants, FAA DMA -ADO (if available), Contractor, Subcontractors and utility companies. 1.2 Initial Construction Layout The Consultant shall layout all proposed pavement repair for the Contractor. This shall require one trip to the Airport by the licensed surveyor. H:\HUTC\0T5129270\0_Airfield Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_Edge Lighting_Replacement_Cnst_Admin_Proposal_040423.docx Bolton & Menk is : ' Name: HCD Runway 15/33 Edge Lighting System Replacement Project Date: April 4, 2023 Page 2 of 5 1.3 Prepare Contract Manuals The Consultant is required to check that the construction contracts are in order, verify Contractor has met DBE goals (or made valid good faith effort), Contractor has provided proof of insurance, the bonds have been completed, and the Sponsor, Contractor and applicable Agencies have been provided with adequate copies of the executed Contract Manual to include the Agreement and all addenda. The Plans will be updated to include all addenda items issued during bidding as necessary and adequate copies provided to the Contractor. Consultant will prepare the quantity sheets, field book, testing sheets, construction report format, etc. for use by the RPR. 1.4 Construction Management The Consultant and Sponsor agree that construction engineering services furnished shall be to the extent necessary to determine compliance with plans and specifications, including necessary general supervision of Resident Project Representative Services authorized by the Client. Services shall include interpretation of the plans and specifications, review of pay applications, explanation of bidding documents to contractor, review of field/change orders, and monitoring of certified payroll reports. 1.5 Resident Project Representative Services The Sponsor as part of this agreement authorizes Resident Engineering Services and the Consultant agrees to provide a Resident Project Representative, materials acceptance testing, and staking services in the execution of the Construction Engineering Services for the project work. The Sponsor and Consultant agree that the Consultant may employ the Resident Project Representative on other work during periods of temporary job shutdown when such services are not required by this project. Normally, the Resident Project Representative will give intermittent part-time service on this project when construction is in progress to include temporary interruptions due to weather or mechanical failure. For this Project Full -Time Resident Project Representative services will be provided. It is anticipated the Project will be completed in 30 working days. This will involve two (2) trips by the Project Manager, twenty-five (25) trips by the RPR, and two (2) trips by the electrical engineer. Resident Project Representative Services shall be completed in accordance with the following: Coordinate with Contractor regarding schedule, work progress, quality of work, and notify contractor of equipment and methods which do not comply with the Contract requirements. The Resident Project Representative shall notify the Sponsor if the Contractor elects to continue the use of questioned equipment and methods. Maintain daily records of the Contractor's progress and activities during the course of construction, to include progress of all work. These records document work in progress, quality and quantity of materials delivered, test locations and results, instructions provided the Contractor, weather, equipment use, labor requirements, safety problems, and changes required. H:\HUTC\OT5129270\0_Airfie1d Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_Edge Lighting_Replacement_Cnst_Admin_Proposal_040423.docx Bolton & Menk is : ' Name: HCD Runway 15/33 Edge Lighting System Replacement Project Date: April 4, 2023 Page 3 of 5 • Evaluate and discuss potential Field Orders and Change Orders with the Contractor as necessary. • Evaluate possible material substitutions as requested by the Contractor. • Prepare, process and distribute to Project Engineer weekly Construction Progress and Inspection Reports (FAA Form 5370-1). • Measure and compute as -built quantities of all materials incorporated in the work and items of work completed and maintain an item record account. • Prepare periodic Pay Requests for review by the Project Engineer and Contractor. • Monitor the contractor's compliance with airport operations to include coordination with airport manager, hangar owners and airport users and with the Construction Safety Phasing Plan (CSPP). • Attend and participate in construction progress meetings. • Perform other services as reasonably required by the Client and as outlined in the Contract Documents. 1.6 Final Inspection and Documentation The Consultant will schedule and conduct a final inspection with the Sponsor, Contractor, MnDOT and FAA representatives to determine whether the project has reached substantial completion and the work is in accordance with the plans and specifications. The Consultant will document items found to be deficient. The Consultant will prepare a punch list correspondence including the deficient items and will forward this correspondence to the Contractor requiring correction of the items and request a schedule for completion. The Consultant will send a copy to the Sponsor and include a copy in the Grant Closeout Report. Once all the punch list items have been completed to the satisfaction of the Sponsor, State and FAA, the Consultant will prepare a Certification of Construction Acceptance for the project. This certification will also be included in the Grant Closeout Report. Assemble documentation for the project closeout report once the project is complete. This will include gathering all construction documentation, supplemental agreements (if applicable), weekly reports, pay requests, testing result summaries, final certification documentation, and change orders in preparation for closeout. 1.7 As -Built Plans The project team will collaboratively assemble a set of as -built plans for the project. The as -built plans will include field constructed conditions included as part of this Project including any field surveying required to compute final quantities and the drawings will become record information. H:\HUTC\0T5129270\0_Airfie1d Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_Edge Lighting_Replacement_Cnst_Admin_Proposal_040423.docx Bolton & Menk is -I'- 11, . Name: HCD Runway 15/33 Edge Lighting System Replacement Project Date: April 4, 2023 Page 4 of 5 The Consultant shall provide Sponsor with two (2) sets of reproducible "Record Drawings" in both digital and hardcopy format. 1.8 Airport Layout Plan Update Consultant shall update the approved Airport Layout Plan (ALP) to depict as -built conditions and submit to FAA for review and approval. 1.9 Project Closeout Consultant shall prepare the FAA Project Financial Closeout Forms and Report and submit to the Sponsor for submittal at the conclusion of the project. CONSIDERATION: The services described above in this proposal shall be completed on a LUMP SUM basis as follows: • Task 1 Construction Administration $ 90,000.00 • TOTAL $ 90,000.00 The anticipated funding participation is as follows: • Federal (90%): $ 81,000.00 • State (5%): $ 4,500.00 • Local (5%): $ 4,500.00 SCHEDULE: We anticipate the work can be performed according to the following schedule. • Construction: August — November 2023 (Contingent upon Federal Grant) • Project Closeout: July 2024 H:\HUTC\0T5129270\0_Airfield Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_Edge Lighting_Replacement_Cnst_Admin_Proposal_040423.docx Bolton& Menk is an r I.A. car. �•..--; rT -.yr- Name: HCD Runway 15/33 Edge Lighting System Replacement Project Date: April 4, 2023 Page 5 of 5 Bolton & Menk, Inc. puts a high priority on ensuring that our company's efforts are consistent with our clients' needs. If you find this proposal acceptable, please return a signed and dated copy our proposal. Sincerely, Bolton & Menk, Inc. I241-ftPW' " Silas Parmar, P.E. Aviation Project Manager ************************************************************************************* Authorization and acceptance of this letter proposal. City of Hutchinson, Minnesota Mr. Gary Forcier - Mayor Date Mr. Matthew Jaunich -City Administrator Date H:\HUTC\OT5129270\0_Airfield Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_Edge Lighting_Replacement_Cnst_Admin_Proposal_040423.docx Bolton & Menk is an equal opportunity employer. PROJECT FEE ESTIMATE CLIENT: City of Hutchinson, MN DATE: 4/4/2023 PROJECT: Hutchinson Municipal Airport (HCD) - Rwy 15/33 Edge Lighting (MIRL, MITL, SIGN) Replacement Project PREPARED BY: SP Task Task Description Estimated Person Hours Required Totals Sr. Eng. Sr. Eng. Grad. Eng. Eng. Tech. Surveyor Elec. Eng. - BARR Admin. 1 Construction Administration - Edge Lighting 1.1 Pre -Construction Meeting 0 4 0 1 0 4 6 18 1.2 Initial Construction Layout 0 0 0 0 8 0 0 8 1.3 Prepare Contract Manuals 0 0 0 0 0 0 " 1.4 Construction Management Services 4 24 8 0 0 16 8 60 1.5 Resident Project Representative Services 4 Number of Days 0 2 0 25 0 2 0 Hours Per Day 10 10 10 10 10 10 10 Total Hours 0 20 0 250 0 20 0 290 1.6 Final Inspection and Documentation 0 4 0 4 0 4 0 12 1.7 As -Built Plans 0 1 4 8 0 4 0 17 1.8 Airport Layout Plan Update 0 4 8 32 0 0 2 46 1.9 Project Closeout 0 2 8 0 0 0 8 18 Total Person Hours 4 59 28 298 8 48 28 473 Direct Labor Rate $86.00 $76.00 $55.00 $47.00 $57.00 $62.00 $41.00 Total Direct Labor Cost $344.00 $4,484.00 $1,540.00 $14,006.00 $456.00 $2,976.00 $1,139.19 $24,945.19 Overhead Rate 2.1373 $735.23 $9,583.65 $3,291.44 $29,935.02 $974.61 $6,360.60 $2,434.78 $53,315.34 Subtotal Labor Cost $78,260.53 Direct Expenses Total Expenses $0.00 Fixed Fee 15%x Subtotal Labor Cost $11,739.08 Total Project Fee $90,000.00 H:\HUTC\OT5129270\0_Airfield Lighting Replacement Project\A_Project Manage ment\2_Contracts\Contract\HCD_Edge_Lighting_Cnst_Admin_Fee_AnaIysis_040423.xlsx Page 1 HUTCHINSON CITY COUNCIL Request for Board Action 2023 Airport Improvements - Lighting/NavAids improvements Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 4Y11/2023 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑� New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The estimate for constructing lighting/NavAids improvements was $714,186. On March 22, there were two bidders, with the low bid coming from Neo Electrical Solutions at $704,672 (-2%). The other bid was $782,490 (+10%). As the project was being let, we learned that FAA would prioritize MIRL, MITL, and signs, but not other components of the project, leading to establishing two separate projects. Considering the good bid received, Public Works staff recommends proceeding with the project, The action items required to proceed include: 1) NavAids: Award Neo Electrical Solutions the bid for $292,955.75 for the project. 2) NavAids: Approve Bolton-Menk, Inc. Work Order #9, Construction admin for $45,000. 3) NavAids: Approve use of $18,372.79 from Miscellaneous Infrastructure Maintenance account for City's 5% share 4) NavAids: Approve use of $180,718.18 from Miscellaneous Infrastructure Maintenance account to be reimbursed to the account with future AIP entitlements receipts in 2025 and 2026. BOARD ACTION REQUESTED: Consideration to Award bid, approve BM Work Order #9 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 367,455.75 Total City Cost: $ 18,372.79 Funding Source: Misc Infrastructure Maint acct. Remaining Cost: $ 349,082.96 Funding Source: Federal & state grants u / W" NowW" HUTCHINSON PUBLIC WORKS AND ENGINEERING April 5, 2023 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager CC: Matt Jaunich, City Administrator Mike Stifter, Public Works Director Andy Reid, Finance Director Subject: 2023 Airport Improvements — NavAids In addition to the hangar construction that was approved using Bipartisan Infrastructure Law Airport Infrastructure Grant funding, there was a Lighting and NavAids project prepared. The project was to replace existing incandescent fixtures with LED fixtures, including: Protect Components FAA priority • Medium Intensity Runway Lights (MIRL) X • Medium Intensity Taxiway Lights (MITL) X • Taxiway Signage X • Precision Approach Path Indicator system (PAPI) • Runway End Identifier Lights (REIL) • Beacon • Windcone During the engineering phase of the project, FAA indicated that they would not prioritize certain project components, as indicated above. Since the project had already been bid with all components, the project was split into two parts. The engineer's estimate of project costs was $714,186. Two bidders responded. The low bid was from Neo Electrical Solutions at $704,672 (approx. 2% below estimate). The other bid was $782,490 (approx. 10% above estimate). Based on the limited bidding environment for this type of project, Public Works staff recommends awarding the NavAids project to Neo Electrical Solutions. The NavAids portion of the project that was not prioritized by FAA was for PAPI's, REIL's, the beacon and windcone. PAPI, REIL, Beacon, Windcone (Project Costs) Project component Total cost FAA Cost State Cost City Cost Design engineering 17,500.00 15,750.00 875..00 875.00 Construction engineering 40,000.00 36,000.00 2,000.00 2,000.00 Const (Neo Electrical Solutions) 292,955.75 263,660.18 14,974.79 14,974.79 FAA flight check 16,000.00 14,400.00 800.00 800.00 City Administration 1,000.00 900.00 50.00 50.00 Total Project 367,455.75 330,710.18 18,372.79 18,372.79 PAPI, REIL, Beacon, Windcone (Project Funding) Project component Total cost FAA Cost State Cost City Cost Total Project 367,455.75 330,710.18 18,372.79 18,372.79 2024 AIP entitlement funds 150,000.00 150,000.00 FAA Funding Deficit* 180,718.18 180,718.18 MnDOT participation (5%) 18,372.79 18,372.79 City (Misc Infra Maint) 18,372.79 18,372.79 Total Funding 367,455.75 330,710.18 18,372.79 18,372.79 * Future collections of entitlement funds would be used to offset the upfront costs of this project that are taken from the City's Misc. Infrastructure Maintenance account. Initial City costs would be 2025 AIP entitlement funds 2026 AIP entitlement funds Total Funds $180, 718.18 - 150,000.00 - 30,718.18 - 180,718.18 O & ENK Real People. Real Solutions. April 4, 2023 Mr. John Olson Public Works Manager City of Hutchinson 1400 Adams Street SE Hutchinson, MN 55350 7533 Sunwood Drive NW Suite 206 Ramsey, MN 55303-5119 Ph: (763) 433-2851 Fax: (763) 427-0833 Bolton-Menk.com RE: Hutchinson Municipal Airport— Butler Field (HCD) Airfield Lighting Replacement Project — NAVAIDS, Beacon, Windcone, Retro-Reflector Markers BMI Work Order No.9 Proposal for Professional Services Dear Mr. Olson, Balton & Menk is pleased to submit our proposal for Construction Administration Services for the Runway 15/33 NAVAIDS, Beacon, Windcone, and Taxiway A Retro-Reflector Marker Replacement project at the Hutchinson Municipal Airport — Butler Field. Our understanding of the project is the city desires to replace the existing PAPI's, REIL's, Beacon, and Windcone to a new LED system. The Taxiway A retro-reflectors will be replaced with new ones. This proposal shall include construction and grant administration services. SCOPE OF SERVICES: TASK 1 CONSTRUCTION ADMINISTRATION — NAVAIDS, Beacon, Windcone, Retro-Reflectors: 1.1 Initial Construction Layout The Consultant shall layout all proposed pavement repair for the Contractor. This shall require one trip to the Airport by the licensed surveyor. 1.2 Construction Management The Consultant and Sponsor agree that construction engineering services furnished shall be to the extent necessary to determine compliance with plans and specifications, including necessary general supervision of Resident Project Representative Services authorized by the Client. Services shall include interpretation of the plans and specifications, review of pay applications, explanation of bidding documents to contractor, review of field/change orders, and monitoring of certified payroll reports. 1.3 Resident Project Representative Services The Sponsor as part of this agreement authorizes Resident Engineering Services and the H:\HUTC\0T5129270\0_Airfield Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_NAVAIDS_Replacement_Cnst_Admin_Proposal_040423.docx Bolton & Menk is - : ' Name: HCD Runway 15/33 NAVAIDS, Beacon, Windcone, Retro-Reflector Replacement Project Date: April 4, 2023 Page 2 of 4 Consultant agrees to provide a Resident Project Representative, materials acceptance testing, and staking services in the execution of the Construction Engineering Services for the project work. The Sponsor and Consultant agree that the Consultant may employ the Resident Project Representative on other work during periods of temporary job shutdown when such services are not required by this project. Normally, the Resident Project Representative will give intermittent part-time service on this project when construction is in progress to include temporary interruptions due to weather or mechanical failure. For this Project Full -Time Resident Project Representative services will be provided. It is anticipated the Project will be completed in 10 working days. This will involve one (1) trip by the Project Manager, five (5) trips by the RPR, and one (1) trip by the electrical engineer. Resident Project Representative Services shall be completed in accordance with the following: Coordinate with Contractor regarding schedule, work progress, quality of work, and notify contractor of equipment and methods which do not comply with the Contract requirements. The Resident Project Representative shall notify the Sponsor if the Contractor elects to continue the use of questioned equipment and methods. Maintain daily records of the Contractor's progress and activities during the course of construction, to include progress of all work. These records document work in progress, quality and quantity of materials delivered, test locations and results, instructions provided the Contractor, weather, equipment use, labor requirements, safety problems, and changes required. • Evaluate and discuss potential Field Orders and Change Orders with the Contractor as necessary. • Evaluate possible material substitutions as requested by the Contractor. • Prepare, process and distribute to Project Engineer weekly Construction Progress and Inspection Reports (FAA Form 5370-1). • Measure and compute as -built quantities of all materials incorporated in the work and items of work completed and maintain an item record account. • Prepare periodic Pay Requests for review by the Project Engineer and Contractor. • Monitor the contractor's compliance with airport operations to include coordination with airport manager, hangar owners and airport users and with the Construction Safety Phasing Plan (CSPP). • Attend and participate in construction progress meetings. • Perform other services as reasonably required by the Client and as outlined in the Contract Documents. H:\HUTC\0T5129270\0_Airfie1d Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_NAVAIDS_Replacement_Cnst_Admin_Proposal_040423.doa Bolton & Menk is ' : - : Name: HCD Runway 15/33 NAVAIDS, Beacon, Windcone, Retro-Reflector Replacement Project Date: April 4, 2023 Page 3 of 4 1.4 Final Inspection and Documentation The Consultant will schedule and conduct a final inspection with the Sponsor, Contractor, MnDOT and FAA representatives to determine whether the project has reached substantial completion and the work is in accordance with the plans and specifications. The Consultant will document items found to be deficient. The Consultant will prepare a punch list correspondence including the deficient items and will forward this correspondence to the Contractor requiring correction of the items and request a schedule for completion. The Consultant will send a copy to the Sponsor and include a copy in the Grant Closeout Report. Once all the punch list items have been completed to the satisfaction of the Sponsor, State and FAA, the Consultant will prepare a Certification of Construction Acceptance for the project. This certification will also be included in the Grant Closeout Report. Assemble documentation for the project closeout report once the project is complete. This will include gathering all construction documentation, supplemental agreements (if applicable), weekly reports, pay requests, testing result summaries, final certification documentation, and change orders in preparation for closeout. 1.5 FAA AGIS Safety -Critical Project Table 4.1.3 Safety Critical Data of FAA Advisory Circular 150/5300-18B, General Guidance and Specifications for Submission of Aeronautical Surveys to NGS, identifies safety critical data which is required to be submitted to the FAA. Navaids and Visual Aids are included in the table. For this project, safety critical data for the PAPIs, REI Ls, and Beacon will be uploaded onto the FAA Airport Data and Information (ADIP) portal. An ESRI shape file will be provided for each Navaid and Visual Aid and uploaded onto the ADIP portal. This task shall include two (2) site visits by a licensed surveyor to collect as -built data for all safety critical data. 1.6 As -Built Plans The project team will collaboratively assemble a set of as -built plans for the project. The as -built plans will include field constructed conditions included as part of this Project including any field surveying required to compute final quantities and the drawings will become record information. The Consultant shall provide Sponsor with two (2) sets of reproducible "Record Drawings" in both digital and hardcopy format. 1.7 Project Closeout Consultant shall prepare the FAA Project Financial Closeout Forms and Report and submit to the Sponsor for submittal at the conclusion of the project. H:\HUTC\0T5129270\0_Airfie1d Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_NAVAIDS_Replacement_Cnst_Admin_Proposal_040423.doa Bolton & Menk is an r ... r. ..- :; rT- -.yr Name: HCD Runway 15/33 NAVAIDS, Beacon, Windcone, Retro-Reflector Replacement Project Date: April 4, 2023 Page 4 of 4 CONSIDERATION: The services described above in this proposal shall be completed on a LUMP SUM basis as follows: • Task 1 Construction Administration $ 45,000.00 • TOTAL $ 45,000.00 The anticipated funding participation is as follows: • Federal (90%): $ 40,500.00 • State (5%): $ 2,250.00 • Local (5%): $ 2,250.00 We anticipate the work can be performed according to the following schedule. • Construction: August — November 2023 (Contingent upon Federal Grant) • Project Closeout: December 2024 Balton & Menk, Inc. puts a high priority on ensuring that our company's efforts are consistent with our clients' needs. If you find this proposal acceptable, please return a signed and dated copy our proposal. Sincerely, Bolton & Menk, Inc. -241-ftP610I " Silas Parmar, P.E. Aviation Project Manager ************************************************************************************* Authorization and acceptance of this letter proposal. City of Hutchinson, Minnesota Mr. Gary Forcier - Mayor Date Mr. Matthew Jaunich - City Administrator Date H:\HUTC\0T5129270\0_Airfie1d Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_NAVAIDS_Replacement_Cnst_Admin_Proposal_040423.doa Bolton & Menk is an r ;..a r. r ..- -; r T.. -.yr PROJECT FEE ESTIMATE CLIENT: City of Hutchinson, MN DATE: 4/4/2023 PROJECT: Hutchinson Municipal Airport (HCD) - NAVAIDS, Beacon, Windcone, Retro-Reflectors Replacement Project PREPARED BY: SP Task Task Description Estimated Person Hours Required Totals Sr. Eng. Sr. Eng. Grad. Eng. Eng. Tech. Surveyor Elec. Eng. - BARR Admin. 1 Construction Administration - NAVAIDS 1.1 Initial Construction Layout 0 0 0 0 8 0 0 8 1.2 Construction Management Services 2 16 8 0 0 8 4 38 1.3 Resident Project Representative Services 0 Number of Days 0 1 0 5 0 1 0 Hours Per Day 10 10 10 10 10 10 10 Total Hours 0 10 0 50 0 10 0 70 1.4 Final Inspection and Documentation 0 4 0 S 0 4 0 12 1.5 FAA AGIS Safety -Critical Project 0 4 8 16 24 0 4 56 1.6 As -Built Plans 0 1 4 3 0 4 5 22 1.7 Project Closeout 0 2 8 0 0 0 8 18 Total Person Hours 2 37 28 78 32 26 20.645 206 Direct Labor Rate $86.00 $76.00 $55.00 $47.00 $57.00 $62.00 $41.00 Total Direct Labor Cost $172.00 $2,812.00 $1,540.00 $3,666.00 $1,824.00 $1,612.00 $846.45 $12,472.45 Overhead Rate 2.1373 $367.62 $6,010.09 $3,291.44 $7,835.34 $3,898.44 $3,445.33 $1,809.11 $26,657.36 Subtotal Labor Cost $39,129.80 Direct Expenses Total Expenses $0.00 Fixed Fee 15%x Subtotal Labor Cost $5,869.47 Total Project Fee $45,000.00 H:\HUTC\OT5129270\0_Airfield Lighting Replacement Project\A_Project Manage ment\2_Contracts\Contract\HCD_NAVAIDS_Cnst_Admin_Fee_AnaIysis_040423.xlsx Page 1 Miscellaneous Infrastructure Maintenance Fund 04/05/23 Capital Projects Fund 2015 2016 2017 2018 2019 2020 2021 2022 2023 Chales Machine Works FX208 Vac Excavator 23,699.14 23,699.14 23,699.14 Hanson & Vasek Const Concrete prep for Century Ave mill -overlay 15,325.00 15,325.00 15,325.00 Bergen Inc Trail repairs - SGR & School -Dale 13,275.0013,275.00 13,275.00 Bergen Inc 2022 Replay program 124,288.11124,288.11 124,288.11 Ziegler Inc Sullair 185 CFM Compressor 23,900.00 23,900.00 23,900.00 Fund 2020 Const Fund Cash deficit 60,493.7660,493.76 60,493.76 Trail repairs Install ped-activated crossing light @ Century/Sunset 19,500.00 Alleys Complete alley apron construction, rep[ damaged aprons 15,000.00 Retaining walls Cehmicals for clearing retaining walls 7,000.00 Airport 2 ea. large hangars (55x52x16) - City share 10% 75,300.00 Airport Lighting project (upfront FAA deficit) 180,718.00 Airport Lighting project (local match 5%) 18,372.79 General maintenance DB225 blast pot, extra hose, media, inhibitor (misc. tools trailer) 11,500.00 Pavement preservation Biorestor computerized spray equipment 20,610.00 Pavement preservation Biorestor -4 ea. totes 49,920.00 Maintenance overlays 2nd Ave SW (Dale St SW to Lynn Rd SW) 100,500.00 Maintenance overlays 2nd Ave SW (Lynn Rd SW to Glen St SW) 69,000.00 Maintenance overlays Dale St SW (Century Ave SW to South Grade Rd SW) 80,000.00 Maintenance overlays Dale St SW (Roberts Rd SW to 2nd Ave SW) 116,500.00 Maintenance overlays Market St SW (Denver Ave SW to Century Ave SW) 79,000.00 EXPENDITURES 200,977.63 487,566.70 271,486.21 299,259.19 201,559.24 416,676.06 374,224.12 260,981.01 842,920.79 ANNUAL REVENUES 375,000.00 375,000.00 375,000.00 375,000.00 375,000.00 400,000.00 400,000.00 400,000.00 400,000.00 NET REVENUE 174,022.37 (112,566.70) 103,513.79 75,740.81 173,440.76 (16,676.06) 25,775.88 139,018.99 (442,920.79) BEGINNING BALANCE - 174,022.37 61,455.67 164,969.46 240,710.27 414,151.03 397,474.97 423,250.85 562,269.84 ENDING BALANCE 174,022.37 61,455.67 164,969.46 240,710.27 414,151.03 397,474.97 423,250.85 562,269.94 119,349.05 ' HUTCHINSON CITY COUNCIL Request for Board Action Approval of Labor Agreement with LELS Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 4111/2023 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The current union agreement with our Sergeant's Union (LELS) expired on December 31, 2022. After a negotiation and mediation session, the Union agreed to the attached updated Labor Agreement, which is a 3-year contract with wage reopeners in 2024 and 2025. The agreement is similar to wage increases that non -union employees received except for the fact that it includes a $0.75 per hour adjustment to eligible employees who received an Outstanding Performance review, an Exceeds Expectations Review, or a Solid Performer review in 2023. (Our Officer's Union received a $0.50 increase) The negotiating committee felt this was appropriate based off of market data provided during mediation. Additional changes to the contract include the following: Adding Juneteenth as a holiday in 2024; adding that the Sergeant assigned to the investigive functions will receive an additional $200 month for additional duties; moving the shift differential time up from 6 p.m. to 5 p.m.; and providing for 3 days of paid bereavement leave. The negotiating committee, which includes council member Tim Burley and Mayor Forcier, are recommending that the council approve this Labor Agreement. BOARD ACTION REQUESTED: Approval of Labor Agreement with LELS Fiscal Impact: Funding Source: FTE Impact: Budget Change: Yes 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A LABOR AGREEMENT BETWEEN City of Hutchinson MN mn LE s(LaborLaw Enforcement Services, Inc. REPRESENTING; Hutchinson PD Sergeants LOCAL # 458 TABLE OF CONTENTS Article 1 Purpose of Agreement............................................................................................. 1 Article2 Recognition............................................................................................................. 1 Article3 Definitions............................................................................................................... 1 Article4 No Strike................................................................................................ ................. 2 Article 5 Employer Authority.................................................................. ...... ........................ 2 Article6 Union Security........................................................................................................ 2 Article 7 Employee Rights — Grievance Procedure............................................................... 3 Article8 Savings Clause........................................................................................................ 5 Article9 Seniority................................................................................................ .............. 5 Article10 Discipline................................................................................................................ 6 Article 11 Work Schedules and Overtime............................................................................... 7 Article 12 Court Time...................................................................... ... ..................................... 8 Article13 Insurance................................................................................................................. 8 Article14 Uniforms................................................................................................................. 9 Article15 Injury on Duty......................................................................................................... 9 Article16 Holidays.................................................................................................................. 9 Article17 Vacations................................................................................................................. 9 Article 18 Sick Leave/Bereavement....................................................................................... to Article19 Wages.................................................................................................................... 10 Article20 Waiver................................................................................................................... 11 Article21 Duration...............................................................................................................11 7 ARTICLE 1. PURPOSE OF AGREEMENT This Agreement is entered into between the City of Hutchinson, hereinafter called the Employer, and the Law Enforcement Labor Services, Inc, Local #458 hereinafter called the Union, and collectively, the Parties. It is the intent and purpose of this Agreement to: 1.1 Assure sound and mutually beneficial working and economic relations between the Parties hereto; 1.2 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; and 1.3 Place in written form the Parties' agreement upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative under Minn. Stat. § 179A.12, subd. 10, of a bargaining unit certified by the Bureau of Mediation Services on May 5, 2020, BMS Case No. 20PCE2369, and described as: All licensed essential employees within the rank of Sergeant employed by the City of Hutchinson Police Department, Hutchinson, Minnesota, who are public employees within the meaning of Minn. Stat. § 179A.03, subd. 14, excluding confidential employees, and all other employees of the Hutchinson Police Department. 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3. DEFINITIONS 3.1 Union: Law Enforcement Labor Services, Local #458 3.2 Union Member: A member of the Law Enforcement Labor Services, Local #458 3.3 Employee: A member of the exclusively recognized bargaining unit. 3.4 Department: The Hutchinson Police Department. 3.5 Employer: The City of Hutchinson. 3.6 Chief: The Chief of the Hutchinson Police Department. 3.7 Union Officer: Officer elected or appointed by Law Enforcement Labor Services, Local #458. 3.8 Overtime: Work performed at the express authorization of the Employer in excess of forty (40) hours per work week. 3.9 Scheduled Shift: A consecutive work period including rest breaks and a lunch break, 3.10 Rest Break: Periods during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties, 3.11 Lunch Break: A period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.12 Strike: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes ofinducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. ARTICLE 4. NO STRIKE 4.1 The Union and employees covered by this Agreement agree that during the life of this Agreement they will not cause, encourage, participate in or support any strike, slow -down or other interruption of or interference with the normal functions of the Employer. 4.2 An employee who engages in the conduct prohibited in Article 4.1 shall be deemed to have engaged in an illegal strike. Any employee who engages in an illegal strike shall be subject to disciplinary action up to and including discharge. ARTICLE 5. EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all employee, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE 6. UNION SECURITY 6.1 The Employer shall deduct frorn the wages of an employee who authorizes such a deduction in writing an amount sufficient to provide the payment of dues established by the Union. Such monies shall be remitted as directed by the Union. 62 Each month the Employer will send to the Union office a written list of names of current bargaining unit members and the amount of dues withheld, and a notice of new employees 2 and those exiting the unit. 6.3 The Union may designate no more than two (2) members of the bargaining unit to act as steward(s) and/or alternate steward(s) and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. Those designated as steward and/or alternate will be allowed time off scheduled duty to participate in negotiations with the Employer without loss of pay. 6.4 The Employer shall snake space available on the Employer bulletin board for posting Union notice(s) and announcement(s). 6.5 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. ARTICLE 7. EMPLOYEE RIGHTS — GRIEVANCE PROCEDURE 7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representatives. The Employer will recognize representatives designated by the Union as the grievance representative(s) of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated. 7.3 Processing of a Grievance. It is recognized and accepted by the Union that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall, therefore, be accomplished during normal working hours only when consistent with such employee's duties and responsibilities. The aggrieved employee and Union representative(s) shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the employee and the Union representative(s) have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 Procedure. Grievances, as defined in SectionT 1, shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present personally or through a Union representative such grievance in writingto the employee's supervisor as designated by the Employer. The employee's supervisor will meet with the employee to discuss the grievance and give a written answer to such Step 1 grievance within twenty-one (21) calendar days after the meeting. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing by the Union setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the supervisor's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union to the Police Chief, and a meeting shall be scheduled as soon as practicable between the Police Chief, the aggrieved employee and the Union to discuss the grievance. The Police Chief shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after the Step 2 meeting. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Police Chiefs final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union to the City Administrator, and a meeting shall be scheduled as soon as practicable between the City Administrator, the aggrieved employee and the Union to discuss the grievance. The City Administrator shall give the Union the Employer's answer in writing within ten (10) calendar days after the Step 3 meeting. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the City Administrator's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. If the grievance is not resolved in Step 3 and the Union wishes to appeal the grievance, the Union shall, within ten (10) calendar days after receipt of the City Administrator's final answer is Step 3, petition the Bureau of Mediation Services (BMS) for the sole purpose of attempting to resolve the grievance in mediation. If no settlement is reached within twenty-one (21) calendar days following mediation, the Union may appeal to Step 5. Step 5. A grievance unresolved in Step 4 and appealed to Step 5 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971 as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. However, a grievance arbitration for written disciplinary action, discharge or termination shall include the arbitrator selection procedures established in Minnesota Statute 626.892. 7.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the 4 parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express tenns of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representative and witnesses. If either party desires a verbatim record of the proceeding, it may cause such a record to be made, providing it pays for the record and the cost in providing to the other party. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 Waiver. If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof, within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union. 7.7 Choice of Remedy. If, as a result of Step 4, the grievance remains unresolved, and if the grievance involves the suspension, demotion or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 5 of Article 7 or a procedure such as Civil Service, Veterans Preference or fair employment. If appealed to any procedure other than Step 5 of Article 7, the grievance is not subject to the arbitration procedure as provided in Step 5 of Article 7. An employee pursuing a statutory remedy under the jurisdiction of the EEOC is not precluded from also pursuing an appeal under this grievance procedure. ARTICLE 8. SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of Hutchinson. In the event any provision of this Agreement is declared to be contrary to law by a court or state or federal administrative agency of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE 9. SENIORITY 9.1 PROBATIONARY PERIOD: All original appointments shall be probationary and subject to a probationary period of 2,080 hours after appointment. Any extended leave periods will extend the probationary period by the amount of the leave. During the probationary period, the City may at its sole discretion terminate an employee whose performance does not meet the required work standards. Such terminations are not subject to the grievance procedure. 9.2 PROMOTIONAL TRIAL PERIOD: All promotional appointments shall be probationary and subject to a trial period of 1,040 hours. Any extended leave periods will extend the trial period by the amount of the leave. During the trial period, the City may at its sole discretion demote an employee whose performance does not meet the required work standards. Such demotions are not subject to the grievance procedure. 9.3 SENIORITY: Seniority shall be determined by the employee's total length of employment with the police department and posted in an appropriate location. Classification seniority is determined by date of promotion. 9.4 Layoff shall be by classification within the department in inverse order of classification seniority. However, an employee about to be laid off shall have the right to bump (displace) the least senior employee in the applicable police officer's unit, provided the Employer determines the employee exercising bumping rights has previously held the position and is adequately qualified to perform the duties of the classification into which s/he is moving and s/he has greater seniority than the bumped employee. ARTICLE 10. DISCIPLINE 10.1 The Employer will discipline employees who have completed the required probationary period in Article 9.1 for just cause only. Discipline will be in one or more of the following forms: a. Oral reprimand; b. Written reprimand; C. Suspension; d. Demotion; or e. Discharge. 10.2 A written reprunand, suspension, demotion or discharge of an employee may be appealed through the grievance procedure as contained in Article 7 of this Agreement, subject to the limitations set forth in Article 7.7, Choice of Remedy. 10.3 Oral reprimands will not be placed in an employee's personnel file and the Police Department Administration will document only the date, the existence of the oral reprimand, and brief subject of the oral reprimand. Written reprimands, suspensions, demotions, and discharges will be in written form. 10.4 Written reprimands, notices of suspension, notices of demotion, and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. The employee and the Union will receive a copy of such reprimand and/or notices. 10.5 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.6 An employee who is questioned by the Employer about a matter the employee reasonably believes may lead to his/her discipline shall have the right to request Union representation. 10.7 Grievances relating to this Article shall be initiated by the Union at Step 2 of the grievance procedure under Article 7. 6 ARTICLE 11. WORK SCHEDULES AND OVERTIME 11.1 The Employer is the sole authority in establishing work schedules. 11.2 This Article shall not be construed to provide a guarantee of the minimum or maximum number of hours of work per day or per week. 11.3 Employees shall receive overtime compensation at the rate of one and one-half (1-1/2) times their regular rate of pay for all hours worked in excess of forty (40) hours in a seven (7) day work period. The Employer may modify an employee's work schedule during the week to provide offsetting time off for time worked over a shift or to minimize overtime but in a manner that considers work requirements, the employee's preference, and safety. Paid sick leave is included as "hours worked" for purposes of calculating overtime. If an employee has pre -approved vacation on the schedule and the employee is called out for an emergency, the employee may reduce their vacation usage by the equivalent amount or the call out time shall be paid at time and one-half (1-1/2). 11.4 All employees are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal to work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their employees when assigning overtime work. 11.5 Overtime will be calculated to the nearest fifteen (15) minutes. 11.6 Employees must receive prior authorization from the Employer's designated representative before working any overtime, except in cases of emergency or required duty related extension of shift. 11.7 Employees shall be permitted the option of banking overtime hours up to a maximum of 80 hours, rather than receiving overtime pay, at the discretion of the department head. Compensatory time must be used no more than twelve (12) months from the time it is earned. Employees shall give advance notice to the department head of desired dates for use of compensatory time and the department head shall determine whether requested dates allow for reasonable scheduling of work within the department. Compensatory time may be used to bring total paid hours only up to 40 in a week. Employees shall be permitted to use earned time off and compensatory time in combination with vacation time subject to the discretionary approval of the City Administrator. 11.8 Neither the base rate nor overtime pay shall be pyramided, compounded, or paid twice for the same hours worked under any provision of this Agreement. 11.9 If a special event is cancelled within 24 hours of the event start time, the employee 7 shall be given the option of working the hours for which the employee was scheduled to work the special event overtime. 11.10 The Sergeant assigned to the investigative function will receive an additional $200.00 per month. This provision shall sunset December 31, 2025. 11.11 A shift differential of $1.00 per hour shall be paid for all hours wprked between 5:00 p.m. and 4:00 a.m. and all hours held over on that shift. ARTICLE 12. COURT TIME Employees who are required to testify in court related to their work during off -duty hours shall receive a minimum of two (2) hours pay at one and one-half times their base rate. This Article does not apply to an extension or early report to a regularly scheduled shift. If the employee is required to meet with the prosecuting attorney, the employee will receive pay at straight time provided the employee can adjust their shift. Employees shall be paid the two (2) hour minimum set forth herein if court is cancelled after 5:00 p.m. on the day before an employee is required to testify in court during off duty hours. ARTICLE 13. INSURANCE 13.1 Health Insurance: For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a health insurance plan for eligible employees and their dependents. The Employer will meet and discuss any reduction in the aggregate value of benefits with the Union prior to implementing the change. 13.2 In the event the health insurance provisions of this Agreement fail to meet the requirements of the Affordable Care Act and its related regulations or cause the Employer to be subject to a penalty, tax or fine, the Union and the Employer will meet immediately to bargain over alternative provisions so as to comply with the Act and avoid any penalties, taxes or fines for the Employer. 13.3 Dental Insurance. For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a dental insurance plan for eligible employees and their dependents. 13.4 Life Insurance. The Employer will pay the full premium for life insurance coverage equivalent to one time the employee's annual pay up to a $50,000 maximum. 13.5 Long -tern Disability Insurance. The Employer will pay the full premium for the long- term disability insurance coverage for each employee. The cost of the premium is imputed as income to the employee and taxed accordingly. ARTICLE 14. UNIFORMS The Employer will provide approved uniform items at no cost to employees. In accordance with established procedures, the Employer will replace uniforms/equipment that has been worn out through normal use or damaged in the line of duty. The Employer shall provide employees with a $350.00 uniform allowance for 2022. Said uniform allowance shall sunset effective December 31, 2022. ARTICLE 15. INJURY ON DUTY Worker's compensation lost wages benefits are paid at two-thirds (2/3) of the employee's regular gross weekly wages on the date of the injury. The employee may use accrued sick leave, vacation leave, or compensatory time to make up the difference between the lost wage payment and regular gross wage as of the date of the injury. The total of the worker's compensation and anyadditionaI payment may not be greater than the employee's gross weekly wage at the time of the injury. The additional payment is not treated as taxable income for the employee, nor is the payment eligible for PERA contributions. ARTICLE 16. HOLIDAYS 16.1 The following calendar days, and such other days as the council may fix, are paid eight (8) hour holidays for full-time employees. When a holiday falls on a Sunday, the following day is a holiday. When it falls on a Saturday, the preceding day is a holiday. 1. New Year's Day 7. Veterans' Day 2. Martin Luther Icing Day 8. Thanksgiving Day 3. President's Day 9. Thanksgiving Friday 4. Memorial Day 10. Christmas Day 5. Independence Day 11.4-hour Individual Floating Holiday 6. Labor Day Juneteenth will be a holiday effective in 2024. 16.2 Employees assigned to nonrotating shifts who are scheduled to work on an observed holiday as set out in 16.1 shall be paid at a premium rate of one and one-half times (1 '/z ) their base rate for hours worked on the holiday and shall receive 8 hours of holiday pay. Nonrotating Employees assigned to work on an actual holiday that falls on a Saturday or Sunday will receive premium pay of one and one-half times (1 ''/Z) their base rate for all hours worked on the actual holiday. The holiday premium rate will not be compounded or pyramided with the overtime rate set out in Article 11 of this agreement. 16.3 Employees assigned to rotating shifts shall be paid at a premium rate of one and one-half times (1 '/2 ) their base rate for hours worked on the holiday and shall receive 84 hours extra pay per year in lieu of holidays, with payment made in December. In 2024, and each year thereafter employees shall receive 92 hours extra pay in lieu of holidays, with payment made in December. If the actual holiday falls on a Saturday or Sunday, the premium rate of one and one-half times (1 %2 ) base pay applies only to the hours worked on the actual holiday and not the observed. This payment shall be prorated for employees who are employed less than a full calendar year. If City offices are closed on Christmas Eve and non -union employees are provided with 4 hours of pay, then Sergeants shall receive an addition of 4 hours pay with payment made in December. ARTICLE 17. VACATIONS 17.1 Vacation leave benefits shall be provided in accordance with the Vacation Leave with Pay policy set forth in the City Employee Handbook — Personnel Policy in effect as of August 2016. 17.1,1 Upon hire, vacation shall accrue each pay period at a rate of 80 hours per year, After three months of continuous service, vacation leave may be used as it is earned, subject to approval by the employee's supervisor, 17.1.2 After completion of seven years of continuous service, an additional lump sum of 40 hours vacation shall be granted. Vacation then accrues at the rate of 120 hours per year. 17.1.3 After completion of twelve years of continuous service, an additional lump sum of 40 hours vacation shall be granted. Vacation then accrues at the rate of 160 hours per year ARTICLE 18. SICK LEAVE/BEREAVEMENT 18.1 Sick leave and Bereavement leave shall be provided in accordance with the Sick/Bereavement Leave policy set forth in the City Employee Handbook — Personnel Policy in effect as of August 2016. 18.2 Sick leave shall accrue at eight hours per month, up to a maximum of 720 hours, 18.2.1 After the accumulation of 720 hours of sick leave, a payout of one-third of the amount of sick leave over 720 hours will be made annually on or about February 1. No further payment of sick leave will be made on termination or separation of employment. 18.2.2 On qualified retirement or upon death before retirement, a payout of one-third of the amount of sick leave over 240 hours will be made. 18.3 A maximum of three (3) days paid bereavement leave may be allowed when necessary in the case of death in the legally recognized immediate family. Paid bereavement leave is excluded from "hours worked" for purposes of calculating overtime. 18.3.1 Immediate family is defined as husband, wife, son, stepson, son-in-law, daughter, stepdaughter, daughter-in-law, grandchild, father, mother, sister, brother, father-in- law, mother-in-law, grandfather, or grandmother, ARTICLE 19. WAGES For the term of this Agreement, compensation will be administered in accordance with the City of Hutchinson Compensation Plan. If the City plans to modify the Merit Increase Guide for Open Salary Ranges, the City will meet and confer with the Union. There shall be a 4.0% adjustment to the Pay Grid effective the first day of the first pay period following January 1, 2023. Following the merit/performance increases for eligible employees on March 5, 2023, there shall be a $0.75 per hour adjustment to eligible employees' wage rate who received an Outstanding Performer, Exceeds Expectations or Solid Performer performance rating. The parties agree to reopen the Wage Article 10 for negotiations regarding adjustments to the Pay Grid for 2024 and 2025. Employees who terminate employment prior to the date this Agreement is ratified by both parties shall not be eligible for retroactive wage increases provided in accordance with this Article. All employees to be eligible for all increases regardless of whether discipline has been imposed. Employer will reimburse employee for POST licensing fee. ARTICLE 20. WAIVER 21.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 21.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or conditions of employment not removed by law from bargaining. The Employer and the Union for the duration of this agreement agree that the other party shall not be obligated to meet and negotiate over any term and condition of employment whether addressed or not addressed in this Agreement, unless mutually agreed to by the parties. ARTICLE 21. DURATION This Agreement shall be effective as of January 1, 2023, except as herein noted, and shall remain in full force and effect until December 31, 2025. In witness whereof, the parties hereto have executed this Agreement on the day of , 2023. CITY OF HUTCHINSON LAW ENFORCEMENT LABOR SERVICES, INC. k?))'A -" II cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Set Workshop Meeting for 4 p.m. on April 25 to Review Housing Study Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 4/11/2023 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑] New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No 0 BACKGROUND/EXPLANATION OF AGENDA ITEM: The 2022 Housing Study is complete and staff would like to set aside a time for the Council to receive the report and hear a presentation on the results of the report. This would be a joint workshop meeting with the HRA. Matt Mullins from Maxfield would be at the meeting to give the report. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4 p.m. on April 25 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Library Board Meeting February 27, 2023 Members Present: Sue Griep, Margaret Hoffman, Kay Hultgren, Julie Lofdahl, Carolyn Ulrich, Dianne Wanzek, and Katy Hiltner, Ex-officio. Excused/Absent: Tim Burley Carolyn called the meeting to order at 4:30. Minutes from the January 23, 2022, meeting were reviewed and approved. Old Business: 1. February Tea Program: Due to inclement weather, the February 15, Tea Program was rescheduled for Wednesday, March 15, at 2 p.m. 2. 2023 One Book, One Community Programs: Twenty-four people attended the group discussion at the Hutchinson Center for the Arts, on Sunday, February 26. On Saturday, March 25. Megan Schnitker, proprietor of Lakota Made, a store in Mankato, will present the program "Bringing Nature Back to People", 2:00 p.m., at the McLeod History Museum 3. Winter Reading 2023: The challenges have been very popular. The current "Blind Date with a Book" had 142 check-outs, so far. Katy praised library staff for their helpfulness with online promotions, book selections, etc. New Business: 1. Library Computer Updates: The library's new computers have been installed with all updates made. Katy needs to sell the older computers and board members gave her some suggestions for outlets within the community. 2. February/March Calendar of Events: Story Time: averaging 25 in attendance. The February 4 event brought in 50 attendees, with 40 participating in activities. Craft activities connected with the stories have been moved to the downstairs meeting room. February Lego Club, Coding, etc. were well -attended. Chess club is a new offering. Sushi Candy is on the agenda for the 2/27 teen meet -up evening. In-house March Events: March 4—board games, March 11—puzzle competition, March 17—Sharon Barton will be playing the harp from 2-3, for "Music in the Library". 3. Annual Report: Katy submitted the annual report to the MN Dept of Education, giving numbers participating in programs, types of activities, etc. 4. Friends of Library Annual Meeting: Monday, March 13, at 6:30 p.m. 5. Glencoe/Brownton Head Librarian: This job opening has been posted. 6. Library Buzz: Sue: How Did You Find Me After All These Years? (NF) by Jean Voxland, Andrew Voxland, Dennis Vinar, and Karen Vinar. (Note: local connection, family memoir) Margaret: Crocodile on the Sandbank (F) by Elizabeth Peters Carolyn: Wanderers: A History of Women Walking (NF) by Kerri Andrews Katy: The New Neighbor (F) by Karen Cleveland Kay: What's Mine and Yours (F) by Naima Coster Julie: Suzanne's Diary for Nicholas (F) by James Patterson Dianne: Last Circle of Love (F) by Lorna Landvik (Also read The Seed Keeper) Note: The titles given by Sue, Maggie, and Julie, were all from Winter Reading's February Challenge— "Blind Date With a Book"— selections. Next Meeting: Monday, March 27, 2023, 4:30 pm., in meeting room. Respectfully submitted: Kay Hultgren, secretary To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 04/01/2023 Re: Liquor Hutch Sales January— March 2023 2022 Actual 2023 Actual Change (from2022Actual) 2023 Budget Change (from 2023 Budget) Year to Date Sales: $1,435,142 $1,498,490 +4.4% $1,447,300 +3.5% Liquor $ 560,390 $ 596,217 +6.4% $ 566,000 +5.3% Beer $ 641,763 $ 658,495 +2.6% $ 648,200 +1.6% Wine $ 201,732 $ 206,124 +2.2% $ 201,400 +2.3% YTD Gross Profit Dollars: $365,467 $362,821 -1.0% $363,300 -0.2% YTD Customer Count: 50,652 50,608 -0.1% NA NA Average Sale/ Customer: $28.33 $29.61 +4.5% NA NA Gross Profit Percentage: 25.5% 24.2% -1.3% 25.0% -0.8% Some Store Activity Highlights: • Brewery Price Changes completed for entire Beer Inventory • Participated in the Minnesota Municipal Beverage Association Legislative Day • Three Tasting Events held with sales of over$10,000 • Performance Reviews completed • Safety Training completed by all employees • 'First Tuesday" monthly staff trainings held focusing on wine, liqueurs and summer white goods • Three new Part Time hires completed — Training materials reviewed and Training begun • Loyalty Program — New redemption items ordered — Provides options to customers and reducing our costs • Planning done for the Center for Arts Tasting Event on April27`h