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05-18-21 PCM MINUTES HUTCHINSON PLANNING COMMISSION Tuesday,May 18, 2021 5:30 p.m. 1.CALL TO ORDER 5:30P.M. The April 20, 2021 Planning Commission meeting was a virtual meeting called to order by ChairmanLofdahlat 5:30 p.m. Members in bold were present Chairman Lofdahl, Vice Chairman Hacker, Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, Commissioner Hantge, and Commissioner Janssen. Also present were Dan Jochum, City Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney, Tom Gifferson, Police Chief, Andrea Schwartz, City of Hutchinson Permit Technician and Madison Newcomb City of Hutchinson Planning and Building Assistant. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED April 20, 2021. Motion by Commissioner Hantge.Second by Commissioner Lofdahl. Motion approved. Motion to Approve – Motion to Reject 4. PUBLIC HEARINGS A. CONSIDERATION OF A FINAL PLAT FOR SOUTHFORK RIDGE FOURTH ADDITION. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Commissioner Wirt questioned about the on-street parkingthat was brought up at the prior Planning Commission meeting. It was noted that staff reviewed this and parking will be allowed on the interior side of the street. Motion by Commissioner Hantge,second by Commissioner Wirt to close hearing at 5:35 p.m. Motion by Commissioner Wirtto approve with 3 staff recommendations, adding in a condition for on street parking on the interior side of the road. Second by Commissioner Hacker. Motion approved. Item will be on City Council consent agenda on 05/25/2021. Minutes Hutchinson Planning Commission May 18, 2021 Page 2 Motion to close hearing – Motion to approve with staff recommendations – Motion to reject B. CONSIDERATION OF A CONDITIONAL USE PERMIT TO REMODEL/RENOVATE PARK ELEMENTARY SCHOOL LOCATED AT 100 GLEN ST SW. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Marc Sebora went over the Land Use Agreement and the Franchise Agreement that the School has on the Park Land with the Commissioners. Mr. Sebora also explained what a franchise agreement is. Daron VanderHeiden (ISD 423 Superintendent) addressed the Commissioners. He noted that the hard surface bus loop will also serve as a play area for the kids (basketball/4 square), and for delivery truck to drop off items. When the project is complete there will be 23,960 sq ft of additional green space created from the demolition and bituminous removal. Brian Mohr (director of grounds control and transportation of the Hutchinson Public Schools) addressed the Commissioners and explained the outline of the “School Property”. Commissioner Hantge asked why the busing will change. Mr. VanderHeiden explained that it is easier to watch and control the kids. There will be 6 to 7 buses picking up kids where they will go to Tiger Elementary and pick up their “go home” bus. Commissioner Hantge also asked if there is there any concern with the delivery trucks being in the play area. Mr. VanderHeiden answered that this is monitored closely and has been for years. Commissioner Garberg asked about the tree removal. There are 3 trees that need to be removed in order to stay within the franchise agreement. Mr. Jochum reviewed the Conditional Use Permit standards and the conclusions that were determined by Staff. Commissioner Hantge asked if we are not changing the use why the need of the Conditional Use Permit. Mr. Jochum explained that it is because of changein the operation. There was discussion on the change. Commissioner Hantge asked what happens if the land goes back to Park Land. Mr. Sebora explained that the agreement states that when the land us no longer used by the School they need to pass a resolution to pass the land back to the City. The School is still planning to use the land and is not ready to give it back yet. Sandy McCormick, 120 Grove St SW, gave history on the original park land and explained her issues with the driveway and parking area. She would like to continue busing on Grove St. She also does not want any change to the Park area. Minutes Hutchinson Planning Commission May 18, 2021 Page 3 It was explained that there is already paved area in this location currently and some of it will be removed. A smaller area will be updated but the impervious area will be smaller and the Park are is moving in the right condition. Lucy Clouse, 36 Grove St – is concerned with the parking lot that is being proposed. She would like to keep the busing on Grove St SW. Steve Cook, 720 Juul Rd – explained that the franchise agreement started in 2004 with issued from a discussion in 2003 about ultimately returning the land back to park land. Mr. Cook does feel there is a good faith effort to meet the franchise agreement and he is in favor of the renovation. Lucy Clouse noted that this is the second largest park system in the US and she would like to see it protected. Steve Cook noted that this information is false. Dan Mahon (attorney of Mrs. McCormick) questioned the original vacation agreement that if any part of the building was torn down it would revert to park land. They just want to make sure the law is being followed. It was noted that the agreement was for the land area and not the building. When the School is no longer using the land,the School will pass a resolution to give the land back to the City. It was noted that a letter was sent to the Commissioners from a neighbor. The Commissioners all received this letter. Commissioner Garberg questioned about the hard surface in the area between the school and Grove St. SW. Mr. Mohr pointed out the area of bituminous that will be removed. Motion by Commissioner Garberg, second by Commissioner Sebesta to close hearing at 6:49 p.m. Commissioner Wirt noted that the Planning Commission is not here to act under legal advice as to who owns the property, only the advisement of planning/zoning. Motion by Commissioner Garbergto approve with 9 staff recommendations. Second by Commissioner Sebesta. Motion approved. Item will be on City Council consent agenda on 05/25/2021. Motion to close hearing – Motion to approve with staff recommendations – Motion to reject 5. NEW BUSINESS A. NONE Minutes Hutchinson Planning Commission May 18, 2021 Page 4 6. UNFINISHED BUSINESS A. It was noted that the pad has been laid at the future Allis Chalmers Club. 7. COMMUNICATION FROM STAFF A. UPCOMING MEETINGS –sounds like we will have two applications for next month. 8. ADJOURNMENT Motion was made by Commissioner Hantgeto adjourn the meeting, second by Sebesta. Meeting was adjourned at 6:56 p.m.