cp07-12-22HUTCHINSON
A CITY ON PURPOSE.
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, July 12, 2022
4:30 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, July 12, 2022, at 4:30 p.m. in the Council Chambers at the Hutchinson City Center,
111 Hassan Street SE, Hutchinson, Minnesota for the following purpose:
• REVIEW 2021 AUDIT REPORT
Matthew Ja ielf,—city AdministratW
DATED: July 7, 2022
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, DULY 12, 2022
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and
other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Hutchinson Evangelical Free Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Presentation of Donations by Mary Laatsch Sara
PUBLIC COMMENTS
(This is an opportunity or members of thepublic to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question,
concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments
under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the
meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of June 28, 2022
CONSENT AGENDA
(The items ist(7or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Board/Commission Appointments/Reappointments
1. Appointment of Jack Daggett to EDA Board to December 2027
2. Reappointment of John Lofdahl to Sustainability Advisory Board to May 2025
3. Reappointment of Bill Garberg to Planning Commission to March 2027
(b) Consideration for Approval of Resolution No. 15473 — Resolution Appointing Election Judges for
Primary Election
(c) Consideration for Approval of City Airport Property First Right of Refusal Agreement with ASI Jet
AG, LLC
CITY COUNCIL AGENDA July 12, 2022
(d) Consideration for Approval of Issuing Temporary Liquor License to McLeod County Agriculture
Association on August 18-21, 2022
(e) Consideration for Approval of Issuing Short Term Gambling License to Hutchinson Fire
Department Relief Association on September 10, 2022
(f) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M. - NONE
MNIUNICATIONS RE UESTS AND PETITIONS
purpose 57 t is portion o the agenda is to provide the ounci with information necessary to craft wise policy.
!des items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
9. SUMMARY REVIEW AND APPROVAL OF 2021 AUDITED COMPREHENSIVE ANNUAL
FINANCIAL REPORT
10. APPROVE/DENY ORDINANCE NO. 22-830 — AN ORDINANCE AMENDING CHAPTER 94 —
CEMETERIES (FIRST READING)
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
MISCELLANEOUS
12. STAFF UPDATES
13. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Presentation of Donations by Mary Laatsch Sara
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 7/12/2022
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: NA
Reviewed by Staff ❑�
Recognition of Gifts/Donations
Time Requested (Minutes): 8
License Contingency N/A
Attachments: No 0
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Councilwoman Christensen has invited Mary to the council meeting.
Mary will be donating some
gifts to the City for the Harrington -Merril House. We will have a resolution at a future meeting to
accept the gifts.
BOARD ACTION REQUESTED:
Presentation. No action at this time.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JUNE 28, 2022
CITY CENTER — COUNCIL CHAMBERS
('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and
other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad
Czmowski, Pat May and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Kent Exner,
City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that Item 14.5 will be added to the agenda, which is an addition
to the fee schedule.
Motion by Christensen, second by Sebesta, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION
(The invocation is a voluntary ex ression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) New Century Academy Students Service to Oakland Cemetery
John Olson, Public Works Manger, presented before the Council. Mr. Olson explained that a group
of students, led by Michelle Stevens Martig, Advisor/Teacher, from New Century Academy, spent
many hours at the cemetery this spring. The students helped out by picking up multiple loads of
small branches and sticks at the cemetery. The students worked at this all spring and the grounds
looked the best they ever have for Memorial Day. The students would like to return next Spring as
well for perhaps another project at the cemetery. Mr. Olson recognized a student representative and
various teachers/staff members that were in the audience.
(b) Resolution No. 15471 — Resolution Accepting $6525.00 in Donations from Various Donors for
Fireman's Park Project
Motion by Czmowski, second by Sebesta, to approve Resolution No. 15471. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will he accepting public comments during the agenda item if not a public hearing. If you have a question,
concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments
under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the
meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
CITY COUNCIL MINUTES June 28, 2022
(a) Regular Meeting of June 14, 2022
Motion by Czmowski, second by Christensen, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Change Order No. 3 — Letting No. 1, Project No. 22-01 (2022
Pavement Management Programs)
(b) Consideration for Approval of Authorization to have Mayor and City Administrator Sign
Development Agreement With Fire Lake Manufacturing
(c) Consideration for Approval of Issuing Short Term Gambling License to St. Anastasia Catholic
Church on September 23-25, 2022
(d) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic Church
on September 23-25, 2022
(e) Consideration for Approval of Resolution No. 15465 — Resolution Adopting Findings of Fact and
Reasons for Approval of a Preliminary Plat for Ravenwood South with Favorable Planning
Commission Recommendation
(f) Consideration for Approval of Resolution No. 15466 — Resolution Adopting Findings of Fact and
Reasons for Approval of Conditional Use Permit for Second Drive Thru Lane in a C-4 Zoning
District Located at 1510 Montreal Street SE (Culver's) with Favorable Planning Commission
Recommendation
(g) Consideration for Approval of Resolution No. 15467 — Resolution Adopting Findings of Fact and
Reasons for Approval of Conditional Use Permit for a New Dining Hall Building Located at 700
Main Street North (Maplewood Academy) with Favorable Planning Commission Recommendation
(h) Consideration for Approval of Resolution No. 15468 — Resolution Adopting Findings of Fact and
Reasons for Approval of Lot Split Located at 1545 McDonald Drive SW with Favorable Planning
Commission Recommendation
(i) Consideration for Approval of Resolution No. 15470 — Resolution to Sell at Auction Surplus Fire
Department Property (Crew Cab Pickup)
0) Claims, Appropriations and Contract Payments — Register A
Motion by May, second by Czmowski, to approve Consent Agenda L Motion carried unanimously.
2
CITY COUNCIL MINUTES June 28, 2022
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowksi, second by May, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS REQUESTS AND PETITIONS
e purpose o this portion o the agenda is to provi e the ounci with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
9. APPROVE/DENY ORDINANCE NO. 22-829 —AN ORDINANCE AMENDING CHAPTER 112 —
LIQUOR REGULATIONS (SECOND READING AND ADOPTION)
Marc Sebora, City Attorney, noted that this ordinance had its first reading at the last City Council
meeting. The ordinance contains revisions in accordance with new legislation allowing for owners of
amateur baseball teams to be eligible for on -sale wine licenses and malt liquor licenses as well as
increasing off -sale quantities and packaging for brewers. No changes have been made to the ordinance
since the first reading.
Motion by Czmowski, second by Christensen, to approve second reading and adoption of Ordinance
No. 22-829. Motion carried unanimously.
NEW BUSINESS
10. APPROVE/DENY AWARDING BIDS FOR BURICH ARENA — EAST RINK/HVAC
REPLACEMENT PROJECT AND AUTHORIZING STAFF TO EXECUTE AGREEMENTS
Pete Filippi, Contegrity Group, presented before the Council. Mr. Filippi explained that bids were
opened and read for the Burich Arena east rink HVAC replacement project on June 9, 2022. There
were three separate bid packages to respond to: Mechanical/HVAC, Electrical and Control Systems.
Low bids came in from St. Cloud Refrigeration, Inc., Laketown Electric and Paape Distributing Co.
The cost of the project, approximately $760,000, will be funded by money available from the American
Rescue Plan.
Motion by Czmowski, second by May, to approve awarding bids for Burich Arena — East Rink/HVAC
replacement project and authorizing staff to execute agreements. Motion carried unanimously.
11. APPROVE/DENY BIDS ON THE AV PROJECT FOR THE NEW POLICE STATION
CITY COUNCIL MINUTES June 28, 2022
Pete Filippi, Contegrity Group, presented before the Council. Mr. Filippi explained that bids were
opened and read for the AV project at the new police facility on June 16, 2022. The lowest, most
responsible bidder was identified as Video Services (VSI) with a low bid of $178,300. Mr. Filippi
noted that there is an additional $20,000 of equipment that will be purchased internally by staff in
connection with this project.
Motion by May, second by Christensen, to approve awarding bids for AV project at the new police
station. Motion carried unanimously.
12. APPROVE/DENY RESOLUTION NO. 15469 - RESOLUTION APPROVING A NEGATIVE
DECLARATION ON THE NEED FOR AN ENVIRONMENTAL IMPACT STATEMENT FOR THE
OTTER AND CAMPBELL LAKES RESTORATION PROJECT
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that through the
worksheet process it has been determined that an environmental impact statement is not needed. Mr.
Exner introduced Todd Hubmer from Bolton & Menk who is the consultant working on the Otter and
Campbell Lakes Restoration Project.
Mr. Hubmer reminded the Council that the project consists of restoration of the 650-acre Otter and
Campbell Lakes and portions of the South Fork Crow River. This restoration will include sediment
trapping, stream bank and wetland restoration in contributing watersheds, native lakeshore buffer,
habitat improvements, forebay construction, removal of sediment accumulated in the lakes, and
recreational and accessibility improvements. The purpose of the project is to improve water quality and
habitat, reduce soil loss and increase recreation opportunities and access for the public. Preparation of
an EAW is considered mandatory under Minnesota Rules. Mr. Hubmer reviewed the process followed
for submittal and review of the EAW and comments received. Based on information in the record, the
issues raised during the public comment period, responses to the comments and other supporting
documents, the City has determined that the project does not represent a significant adverse impact and
that adequate procedures and permitting processes are present to protect sensitive resources and the
environment. Therefore, staff is recommending that the Council approve Resolution No. 15469.
Motion by May, second by Christensen, to approve Resolution No. 15469. Motion carried
unanimously.
13. ANNUAL MEETING TO CONSIDER COMMENTS AND INPUT ON THE STORM WATER
POLLUTION PREVENTION PLAN FOR THE CITY OF HUTCHINSON AND APPROVAL OF
THE MS4 ANNUAL REPORT FOR 2021
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the City must
publish and present the Storm Water Pollution Prevention Plan on an annual basis in accordance with
its permitting process. No comments were received.
Motion by Czmowski, second by Sebesta, to approve MS4 annual report for 2021. Motion carried
unanimously.
F1
CITY COUNCIL MINUTES June 28, 2022
14. APPROVE/DENY RESCHEDULING OF THE AUGUST 9, 2022, CITY COUNCIL MEETING
Matt Jaunich, City Administrator, noted that the state primary election is August 9, 2022, and no
municipal meetings may be held between 6:00-8:00 p.m. He noted either the City Council meeting can
be moved to 4:00 p.m. and be completed by 6:00 p.m. or moved to a different date.
Motion by Christensen, second by May, to reschedule August 9, 2022, City Council meeting to 4:00
p.m. Motion carried unanimously.
14.5 APPROVE/DENY RESOLUTION 15472 — RESOLUTION REVISING CITY OF HUTCHINSON
2022 FEE SCHEDULE
Matt Jaunich, City Administrator, explained that with the addition of the on -sale malt liquor license
being approved tonight for owners of amateur baseball teams, a license fee must be approved and
added to the City's fee schedule. Staff is recommending an annual license fee of $300.
Motion by May, second by Forcier, to approve Resolution No. 15472 - adding $300 annual license fee
for on -sale malt liquor license. Motion carried unanimously.
GOVERNANCE
(Thep urpose o t ais portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Planning Commission Minutes from February 15, 2022
(b) Public Library Board Minutes from April 25, 2022
(c) Public Arts Commission Minutes from May 11, 2022
(d) Hutchinson Housing & Redevelopment Authority Board Minutes from May 17, 2022
(e) City of Hutchinson Financial Report and Investment Report for May 2022
(f) EDA Board Meeting Minutes from June 1, 2022
(g) EDA Board Special Meeting Minutes from June 10, 2022
MISCELLANEOUS
16. STAFF UPDATES
Tom Gifferson — Chief Gifferson noted that campers/trailers can only be parked on streetS for six hours or
less and must be parked on impervious surfaces when parked in a resident's front yard.
Kent Exner — Mr. Exner provided various project updates.
Matt Jaunich — Mr. Jaunich reminded the Council that City offices are closed on Monday July 4, 2022. He
also reminded the Council of the audit workshop being held prior to the July 12, 2022, City Council
meeting at 4:30 p.m. Lastly, Mr. Jaunich noted that there has been a lot of vandalism in city parks of late
and he asked Council Members to be mindful/watchful.
17. COUNCIL/MAYOR UPDATE
Dave Sebesta — Council Member Sebesta provided an update on activities of the Mid -Minnesota
Development Commission which he is the City representative of. Council Member Sebesta also noted that
a resident had asked him for the Council to consider not allowing garbage containers in front
yards/driveways of homes. Council Member Sebesta also announced that the Lions Club is celebrating 40
CITY COUNCIL MINUTES June 28, 2022
years today.
Pat May — Council Member May noted that he serves on the Public Arts Commission and shared that a
statue from the sculpture stroll was stolen from Library Square.
Gary Forcier — Mayor Forcier noted that there is an opening on the EDA Board and the Board is
recommending that Jack Daggett be appointed. If there are no objections, Mayor Forcier will place
Daggett's appointment on the next City Council agenda.
ADJOURNMENT
Motion by May, second by Czmowski, to adjourn at 6:30 p.m. Motion carried unanimously.
31
HUTCHINSON CITY COUNCIL City'fl
Request for Board Action 7AL Zwl,7
Agenda Item: Resolution No. 15473 - Appointing Election Judges for Primary Election
Department: Administration
LICENSE SECTION
Meeting Date: 7/12/2022
Application Complete N/A
Contact: Melissa Starke
Agenda Item Type:
Presenter:
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The state/local primary election is being held August 9, 2022, at the previously established polling locations of
Ridgewater College (Precinct 1) - 2 Century Avenue SE: Days Inn (Precinct 2) - 1000 Hwy 7 West and the Hutchinson
Recreation Center (Precinct 3) - 900 Harrington Street. In accordance with State law, cities must appoint election
judges for this election by July 15, 2022. Attached is Resolution No. 15473 appointing election judges to serve at the
primary election. Election judge appointments for the general election will be made this Fall.
BOARD ACTION REQUESTED:
Approve Resolution No. 15473
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15473
RESOLUTION DESIGNATING THE LOCATION OF POLLING PLACE FOR ALL CITY
PRECINCTS AND APPOINTING JUDGES FOR THE 2022 PRIMARY ELECTION
WHEREAS, Chapter 204B, Section 204B.16, Subd. 1 and Section 20413.21, Subd. 2 of
the Laws of Minnesota states that the governing body of any municipality, by resolution adopted
prior to the giving of notice of the election, may designate the location of polling place of all
precincts (one, two, and three) and naming of judges serving in their municipality.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
That the polling places to be used during the 2022 Primary Election are as
follows:
Precinct I — Ridgewater College, 2 Century Avenue SE
Precinct 2 — Days Inn, 1000 Hwy 7 West
Precinct 3 — Recreation Center, 900 Harrington Street SW
2. That the Election Judges for the Primary Election being held August 9, 2022, are
hereby appointed in accordance with the attached list.
Be It Further Resolved that the Hutchinson Election Administrator is with this
authorized to make any substitutions or additions as deemed necessary.
Adopted by the City Council this 12th day of July, 2022
Gary T. Forcier, Mayor
ATTEST:
Matthew Jaunich, City Administrator
PRIMARY ELECTION
AUGUST 9, 2022
ELECTION JUDGES
JANET CONNER
CATHY PRELLWITZ*
NANCY NACKERUD
MARK LEWANDOWSKI*
GLADYS PILGRIM
CAROL M. JOHNSON
JOHN GREIN
JOHN F. OLSEN III
ANGIE RADKE*
KELLY NELSON
BEVERLY EMME
SCOTT NELSON
ELLEN DRAHOS
DIANE THOMAS
DYSON DAHL
CALYN LIESTMAN
BRUCE DRAHOS
KEAGEN PETERSEN
*indicates head judge
KA
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Airport first right of refusal agreement
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/12/2022
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff Fvl
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Tom Ashenfelter, ASI Jet AG, LLC, the airport's Fixed Base Operator, requested he be able to
lease the remaining two commercial lots identified for private hangar development. He did not
indicate immediate plans to expand, but is looking to secure an area to expand operations, as
necessary. ASI Jet AG, LLC has already constructed a hangar on Lot 1760. The intent is to
eventually add another hangar immediately south of the existing hangar, to take advantage of
previously constructed parking.
After discussion, the Airport Commission voted unanimously to extend a first right of refusal to
lease both Lots 1770 and 1780, identified on the map.
BOARD ACTION REQUESTED:
Approve agreement, name Mayor Forcier and City Administrator Jaunich as signatories.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
First Right of Refusal
Whereas, there remain two undeveloped commercial lots at Hutchinson Municipal Airport; and,
Whereas, the Airport Commission unanimously voted to provide ASI Jet AG, LLC with a first right of
refusal to those lots, which are adjacent to a hangar already owned and occupied by ASI Jet AG, LLC;
Therefore, be it resolved, that the City of Hutchinson and ASI Jet AG, LLC do hereby agree as follows:
Option to lease. For a period of five years following the execution of this agreement, ASI Jet AG, LLC
shall have an opportunity to lease the following described real estate located in McLeod County,
Minnesota:
Lots 1770 and 1780, Commercial lot development, Hutchinson Municipal Airport (hereinafter
"The Optioned Real Estate"), as identified on the attached map made a part hereof.
During this five-year time period, before the City of Hutchinson may lease the optioned real estate to a
third party, the City of Hutchinson shall first offer the optioned real estate to ASI Jet AG, LLC on the
same terms and conditions as are offered by the third party.
ASI Jet AG, LLC shall have 30 days during which to accept said offer. If ASI Jet AG, LLC does not accept
said offer within said period, the City of Hutchinson shall be free to accept the third -party offer.
If the City of Hutchinson does not enter into an agreement with the third party on said terms and
conditions and close the transaction within ninety (90) days, the City of Hutchinson's right to lease the
optioned real estate to the third party shall expire and the procedure described in this section shall
again be applicable. Contacts for the City and ASI Jet AG, LLC shall be:
City of Hutchinson
John Olson, Public Works Manager
City of Hutchinson
111 Hassan St SE
Hutchinson, MN 55350
Agreed to this day of , 2022.
For:
City of Hutchinson
City of Hutchinson
111 Hassan St SE
Hutchinson, MN 55350
Gary Forcier, Mayor
Attest:
Matt Jaunich, City Administrator
ASI Jet AG, LLC
Tom Ashenfelter,
ASI Jet AG, LLC
1700 Butler Field Dr SW
Hutchinson, MN 55350
ASI Jet AG, LLC
ASI Jet AG, LLC
1700 Butler Field Dr SW
Hutchinson, MN 55350
Tom Ashenfelter
to.rc 1740i
r
I \
T T T T
TTTTTT I
BOLTON HUTCHINSON MUNICIPAL AIRPORT
& M EN K edm ,.om —RE HANGMLO 1
LAYOUT
UT
+HUTCHINSON AIRPORT COMMISSION
June 16, 2022
REGULAR MEETING
Hutchinson Municipal Airport
1700 Butler Field Dr SW
Hutchinson, MN 55350
Airport Commission Minutes
Members present: Steve Hahn, Andy Nissen, Troy Pullis, Mayor Gary Forcier (Council
Representative)
Members absent: Cheryl Dooley, Doug McGraw
Others Present: John Olson, City of Hutchinson; Tom Ashenfelter, ASI; Brian Narsavage, Classic
Aero; Tim Miller, tenant; Karsten Norby-Parker, tenant 1%
Meeting called to order at 5:40 p.m. There was a quorum of members present.
1. Approve April 21 May 19 2022 Minute 1\
4 OX
April 21, 2022 regular meeting minutes.
May 19, 2022 regular meeting minutes.
June 1, 2022 special meeting minutes
Motion made by Hahn, second by Nissen to approve minutes. Unanimous approval.
2. Airport Commission "4%7
Andy Nissen (to 09/22, first term) Steve Hahn (to 09/22, first term)
Doug McGraw (to 09/24, second term) lb Cheryl Dooley (to 09/24, second term)
Troy Pullis (to 09/24, first term) Gary Forcier (Council representative)
Review meeting schedules & find interest forms for serving on the Airport Commission at
www.ci.hutchinson.mn.us
3. Hangars. Current tenant & waiting list attached. Update on hangars #3-1, #2-4, #2-6. Tim
Miller reported having talked to Brian Brice, but was not aware whether Brian had been in
contact with Marc Sebora, City Attorney.
4. Finance/Budget
a) Airport finances —May 2022 (unaudited) = 41.7%; 5/31/22 = 46.8%.
Budget items of note:
Account Amount Budget % Description
52213 Motor Fuels & Lubricants 1,267 3,000 42% Winter, prices
52219 Safety Supplies 148 200 74% Safety boots
52231 Repair & Maintenance Supplies 2,588 1,600 162% Beacon motor, twy markers
54350 Utilities 10,445 25,000 42% Natural gas prices
54363 Vehicle/Equipment Repair 15,818 7,500 211% Tractor accident (before ins.)
Insurance proceeds (15,195) 1% After ins proceeds
56401 Dues & Subscriptions 150 300 50% MCOA annual dues
56405 Licenses & Permits 425 600 71% Storm water permit
56410 Property Taxes 19,954 18,000 111% Paid annual
S. Operational Issues (Open Projects) A&
a) CAP hangar. The preconstruction meeting was held Thursday May 5, at the airport conference
room. The contractor for CAP hangar is BCI Construction of Sauk Rapids, MN. They anticipate
starting the project six weeks to the date given by the building manufacturer for receiving the
steel. Currently, we anticipate this will be in September. If feasible, site work may begin earlier
to ensure the entrance road and building site are accessible before the building materials arrive.
b) Apron & Taxi Lane. The apron/taxi lane part of the project was laid out to be limited to two
weeks of construction during construction of the CAP hangar.
6. Other Discussions & New Busine
a) Other discussions/new business:
1) Civil Air Patrol Squadron — Plans are to have the pancake breakfast on June 19, 2022, from
9:00 am to 1:00 pm. The car club is also planning to display automobiles. The pork chop
supper was not scheduled for this year.
2) CAP-Mn Wing Training Facility —Camp Craig.
ysw"
he City sponsored a $6.5 million bonding request on behalf of MN CAP for the training
center facility. The state legislature did not address the bonding projects identified for
2022.
3) ASI Jet AG, LLC is interested in leasing the two available private hangar lots. There are not
any immediate plans to build, but Tom Ashenfelter indicated that planning has begun for
another large hangar adjacent to their business hangar. Using the current lease rates, the
largest possible hangar over the two lots could be 72.5' x 168' or 12,180 square feet. That
would generate $499.38 per year without utilities and $1,680.84 with utilities.
The City does not have a lease rate for bare lots. The Commission discussed the request.
Nissen made and Hahn seconded a motion to provide ASI Jet AG, LLC first right of refusal
for the two lots. ASI Jet AG, LLC can determine whether they want to build on one or both
lots, should anyone make a proposal to lease and construct a hangar on those lots. Upon
construction of any building, standard lease rates would then apply.
At 6:20, a motion to adjourn was made by Nissen, second by Hahn. Unanimous approval.
NEXT MEETING: July 21, 2022, next regularly scheduled meeting.
a
Hutchinson Aviation
4
Butler Field Dr Butler Field Dr Butler Fi
*, All a.
4-
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HUTCHINSON CITY COUNCIL C`ty�fl
Request for Board Action 7AL Owl,7
Agenda Item: Temporary Liquor License - McLeod County Agriculture Association
Department: Administration
LICENSE SECTION
Meeting Date: 7/12/2022
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The McLeod County Agriculture Association has submitted a temporary liquor license application to dispense
alcoholic beverages at the McLeod County Fair from August 18-21, 2022. The McLeod County Agriculture
Association is a non-profit organization that meets the requirements for a temporary liquor license.
BOARD ACTION REQUESTED:
Approve issuing a temporary liquor license to McLeod County Agriculture Association from August 18-21, 2022.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 222, St. Paul, MN 55101
651-201-7500 Fax 651-297-5259 TTY 651-282-6555
Alcabol &-Gambling EnforcemeRt APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
Name of organization Date organized Tax exempt number
McLeod County Agricultural Association 1872 141-0758751
Address City State Zip Code
840 Century Avenue SW - PO Box 142 Hutchinson Minnesota 55350
Name of pers<
Casev Walters
on
Business phone Home phone
320-587-2499
Date(s) of event Type of organization
iThursday, August 18 - Sunday, August 21, 2022 Club ❑ Charitable ] Religious Other non-profit
Organization officer's name
City
113rownton
State
Minnesota
Zip Code
55312
President
ilCeith Tongen,
Organization officer's name
City
Hutchinson I
State
Minnesota
Zip Code
55350
John Brunkhorst, Vice President
Organization officer's name
City
Hutchinson
State
Minnesota
Zip Code
55350
[ConnieLambert, Treasurer
Organization officer's name
City
State
Zip Code
55350
[Casey Walters, Secretary
Hutchinson
Minnesota
Location where permit will be used. If an outdoor area, describe.
Event is at the McLeod County Fairgrounds for the McLeod County Fair. Sales will be made in the Pavilion and the Grandstand. The
entire perimeter of the fairgrounds is fenced in.
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
N/A
if the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
$500,OOG per occurence f $1,00,000 aggregate_ Scottsdale Insurance Company
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
CitV or. County approving the license Date Approved
,P125:1V
Fee Amount
Date Fee Paid
Signature City Clerk or County Official
Permit Date
City or County E-mail Address
City or County Phone Number
Approved Director Alcohol and Gambling Enforcement
CLERKS: :TI..a S� . ti`S ILFCz t to X cT Zn: C-;-- " 7,_z Dl!�scn 3 y des pr3rto event_
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITYICOUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT
BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY Cr: Y/COUNTY TO AGE.TEMPORARYAPPLICATION STATE.MN.US
HUTCHINSON CITY COUNCIL C`ty�fl
Request for Board Action 7AL Owl,7
Agenda Item: Short -Term Gambling License - Fire Dept. Relief Association
Department: Administration
LICENSE SECTION
Meeting Date: 7/12/2022
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Hutchinson Fire Department Relief Association has submitted a short-term gambling license application into
administration for review and processing. The application is for an event the organization is holding on September 10,
2022. The applicant has completed the appropriate application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Hutchinson Fire Department Relief Association on September 10,
2022.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ME
HUTCHINSON
A CITY ON PURPOSE.
111 Hassan Street Southeast
Hutchinson, NW 55350
(320) 587-5151 Fax: (320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance Chapter 114
and Minnesota Statutes Chapter 349
All applications are to be received at least 30 days before event in order to be considered
Short Term Date(s) q 1 2Z — q 16 22-
MonthlD ff Year — MonthlDay/Year
anization Information
Hutchinson Fire Department Relief Association
205 31 Ave. SE
Fee: $30.00
320-587-2506
Phone Number
MN 55350
fiuures,Y where regutur rrteettrtg w a rtet" ..." y State ZIP
Federal or State ID: 41-6020435
Day and time of meetings? 2nd Monday of the 2nd Month of each quarter
Is this organization organized under the laws of the State of Minnesota? A yes ❑ no
How long has the organization been in existence? 50+ How may members in the organization? 80
What is the purpose of the organization? Support active and retired members of the HFD
In whose custody will organization records be kept?
Hutchinson Fire De artment — Relief Association Secret 320-587-2506
Name Phone Number
205 31 Ave. SE Hutchinson MN 55350
Address city State zip
Name
Hutchinson
Duly Authorized Officer of the Organization Information
Brandon Vik - President 320-587-2506
20500 Highway 15 North
True Name Phone Number
Hutchinson MN 55350
Residence Address City St
Date of Birth: 12 / 04 / 1984 Place of Birth: Hutchinson
Monthldaylyear City
Have you ever been convicted of any crime other than a traffic
offense? ❑ yes )4"'no
If yes, explain:
MN
State
City of Hutchinson
Application for Gambling Devices License
Page 2 of 3
Designated Gambling Manager (2ualified under Minnesota Statute §349)
3Zo -st-4 - asoc
d �
True Name
-
Phone Number
p^� �1 Hutchinson
Q A
Deywrai Ave- n} 7oy
MN 55350
14 6
Residence Address City
State Zip
Date of Birth: 6611(. / iq l ( _ Place of Birth: Hutchinson MN
Month/day/year
City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes
no
If yes, explain:
How long have you been a member of the organization? �leurs
Game Information
Location 91
320-587-2506
Hutchinson Fire Department
Name of location where game will be played
Phone Number
205 31 Ave. SE Hutchinson
MN 55350
Address of location where game will be played / City
Q/22
State ip
Cl (o 2Z-
Date(s) and/or day(s) gambling devices will be used: !
through
AM
Hours of the day gambling devices will be used: From 11(AN43
To KP-M--)
Maximum number of player: 500+
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
❑ yes ❑ no
If yes, will a charLe be made for such refreshments? ❑ yes ❑ no
Game Information
Location #2
NONE
Name of location where game will be played
Phone Number
Address of location where game will be played City
State Zip
Date(s) and/or day(s) gambling devices will be used:
through
AM AM
Hours of the day gambling devices will be used: From pM
To PM -
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes_ ❑ no
City of Hutchinson
Application far Gambling Devices License
Page 3 of 3
Officers of the Organization (i 'necessarv, list additional names on separate sheet)
Brandon Vik
President
Name
Title
20500 Highway 15 North
Hutchinson
MN
55350
Residence Address
City
State
Zip
Jason Sturges
Vice President
Name
Title
11443 Tagus Ave.
Hutchinson
MN
55350
R sidence Address
City
State
Zip
te—.y—
Secretary
Name
Title
2 G rbv� SW
Hutchinson
ACV
55350
Residence Address
Cite
State
Zi P
Officers or Other Persons Paid for Services Information
(ifnecessaty, list additional names on se arate sheet
Name
Title
Residence Address
City
State
Zip
Name
Title
Residence Address
City
State
Zip
Name
Title
Residence Address
CiLy
State
zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager 'Ayes ❑ no //*:S— Authorized Officer 4 yes ❑ no
Initial
Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof.
Signature of authorized officer of organization
manager of organization
Internal Use Only
City Council ❑ approved ❑ denied Notes:
71tja2�
Date
Date
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 6/29/22 - 7/12/22
Check Date
-----------------
07/01/2022
Check
------------
EFT1728
Vendor Name
--------------------------------------------------------
EFTPS
Description
---------------------------------------------------------------
Payroll Report 6/12/22 - 6/25/22
Amount
-------------------
85,964.61
07/01/2022
EFT1729
Child Support
Payroll Report 6/12/22 - 6/25/22
415.78
07/01/2022
EFT1730
MN Dept of Revenue
Payroll Report 6/12/22 - 6/25/22
16,673.93
07/01/2022
EFT1731
Provident Life -Vol Ins
Payroll Report 6/12/22 - 6/25/22
488.02
07/01/2022
EFT1732
PERA
Payroll Report 6/12/22 - 6/25/22
60,315.17
07/01/2022
EFT1733
Further HSA
Payroll Report 6/12/22 - 6/25/22
14,678.75
07/01/2022
EFT1734
Mission Square
Payroll Report 6/12/22 - 6/25/22
4,497.36
07/01/2022
EFT1735
VOYA
Payroll Report 6/12/22 - 6/25/22
460.00
07/01/2022
EFT1736
MNDCP
Payroll Report 6/12/22 - 6/25/22
350.00
07/01/2022
104143
Manual Employee Check
Payroll Report 6/12/22 - 6/25/22
88.66
07/01/2022
104144
Manual Employee Check
Payroll Report 6/12/22 - 6/25/22
343.60
07/01/2022
104145
Life Ins - NCPERS
Payroll Report 6/12/22 - 6/25/22
272.00
07/01/2022
104146
HART
Payroll Report 6/12/22 - 6/25/22
222.56
07/12/2022
104147
A.M. LEONARD INC
ALUMINUM BLADE SHOVELS - STREETS
220.37
07/12/2022
104148
ABDO
AUDIT SERVICES YE 12/31/21
10,000.00
07/12/2022
104149
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
377.69
07/12/2022
104150
ACE HARDWARE - 1790
CABLE TIES, KEY SAFE, ROUNDUP - FIRE
74.97
07/12/2022
104151
ACE HARDWARE - 1825
WEATHER STRIPPING TAPE, KEYS - POLICE
12.37
07/12/2022
104152
ADVANCED ENGINEERING & ENVIRONMENTAL
SCADASERVICES- WWTP & WATER
36,230.51
07/12/2022
104153
ALEX AIR APPARATUS INC
SCBA COMPRESSOR SERVICE - FIRE
1,018.14
07/12/2022
104154
AMERICAN BOTTLING CO
COST OF GOODS SOLD - LIQUOR HUTCH
168.35
07/12/2022
104155
AMERICAN LEGION POST 92
BB TOURNAMENT PROG ADV - LIQUOR HUTCH
185.00
07/12/2022
104156
AMPLIFY FOR CHANGE
SUPPORT TO MPCA GRANT - CREEKSIDE
900.00
07/12/2022
104157
ANDERSON, VALARIE
UB refund for account: 3-287-1400-7-03
124.78
07/12/2022
104158
APWA-MN CHAPTER
GEOFFREY HANSEN REGISTRATION - WATER
495.00
07/12/2022
104159
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
532.75
07/12/2022
104160
AUTO VALUE - GLENCOE
EQUIPMENT PARTS - HATS
524.29
07/12/2022
104161
AUTO-CHLOR SYSTEM
6/13 DISHWASHER SERVICE - SR DIN
220.00
07/12/2022
104162
BACHTLE, ISAIAH
UB refund for account: 3-275-7320-7-02
148.81
07/12/2022
104163
BAILEY NURSERIES INC
TREES - STREETS
441.00
07/12/2022
104164
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
6,495.05
07/12/2022
104165
BERNICK'S
CONCESSION SUPPLIES & COGS - MULTIPLE DEPTS
2,000.64
07/12/2022
104166
BETTER HALF EMBROIDERY
HATS FOR DIMLER & HALQUIST - BLDG
59.94
07/12/2022
104167
BRANDED SOLUTIONS
PENS & MUGS - MULTIPLE DEPTS
1,111.30
07/12/2022
104168
BRASS FOUNDRY BREWING CO
COST OF GOODS SOLD - LIQUOR HUTCH
1,038.66
07/12/2022
104169
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
12,590.40
07/12/2022
104170
BUFFALO CREEK ENTERPRISES
COST OF GOODS SOLD - LIQUOR HUTCH
121.20
07/12/2022
104171
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
70,088.52
07/12/2022
104172
C-AIRE INC
BOGE ROTARY SCREW COMPRESSOR - COMPOST
14,579.27
07/12/2022
104173
CARD SERVICES
SUPPLES - POLICE
30.28
07/12/2022
104174
CINTAS CORPORATION
SUPPLIES & SERVICE - MULTIPLE DEPTS
332.80
07/12/2022
104175
CIVICPLUS LLC
NEW CIVIC REC SOFTWARE - PRCE
13,120.75
07/12/2022
104176
CLEAN CUT LAWN CARE
MOW ERIE ST & ADV AUTO PARTS - STORMWATER
450.00
07/12/2022
104177
COKER COMPOSTING AND CONSULTING
SUPPORT TO CASP IMPL- CREEKSIDE
1,575.00
07/12/2022
104178
COREMARK METALS
STEEL STRIPS, ROUNDS, TUBES - HATS
3,396.11
07/12/2022
104179
CREEKSIDE SOILS
MULCH - MULTIPLE DEPTS
885.04
07/12/2022
104180
CROW RIVER PRESS INC
SUPPLIES & SERVICE - MULTIPLE DEPTS
85.94
07/12/2022
104181
CUB FOODS
MULCH MARKETING PROMO FUNDS - COMPOST
6,000.00
07/12/2022
104182
CZECH, RANDY
REIMB: MWOA DULUTH - WWTP
336.24
07/12/2022
104183
DELL MARKETING L.P.
MONITORS - PRCE
653.18
07/12/2022
104184
DOG -ON -IT -PARKS
DOG BAGS - PARKS
372.00
07/12/2022
104185
E2 ELECTRICAL SERVICES INC
VARIOUS REPAIRS & INSTALL- MULTIPLE DEPTS
5,341.43
07/12/2022
104186
EARTHLY DELIGHTS LTD
JUNE TAX SETTLEMENT 2021
12,098.61
07/12/2022
104187
ECOLAB PEST ELIMINATION
PEST CONTROL- MULTIPLE DEPTS
252.03
07/12/2022
104188
ENDRESS+HAUSER
WATERPILOTS, LIQUIPHANT- WATER
4,055.86
07/12/2022
104189
FARM -RITE EQUIPMENT
RENTAL OF MINI -EXCAVATOR - STORMWATER
330.40
07/12/2022
104190
FASTENAL COMPANY
MISC SUPPLIES - PARKS
1,517.29
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 6/29/22 - 7/12/22
Check Date
-----------------
07/12/2022
Check
------------
104191
Vendor Name
---------------------------- ------------ ------ ------- ---
FLOW MEASUREMENT & CONTROL COMPANY
Description
----------------- ---- ---------- ---------- ----------------------
CERTIFICATION OF METERS - WWTP
Amount
-------------------
1,583.00
07/12/2022
104192
FOSTER MECHANICAL
COOLER REPLACEMENT/REPAIR - LIQUOR HUTCH
17,456.00
07/12/2022
104193
FRITSCH, JUSTIN
UB refund for account: 2-975-1800-7-01
171.45
07/12/2022
104194
GALCO INDUSTRIAL ELECTRONICS
FAN - WWTP
53.92
07/12/2022
104195
GAVIN, JANSSEN & STABENOW, LTD
MAY PROSECUTIONS - LEGAL
3,444.88
07/12/2022
104196
GRAINGER
OPERATING SUPPLIES - MULTIPLE DEPTS
907.02
07/12/2022
104197
GLITZ, KAITLYN
REIMB: SAFETY FOOTWEAR - POLICE
69.99
07/12/2022
104198
HACH COMPANY
CONTRACT, AMMONIA - WWTP
12,227.33
07/12/2022
104199
HANSEN, GEOFF
REIMB: SAFETY FOOTWEAR - STREETS
172.00
07/12/2022
104200
HANSON & VASEK CONSTRUCTION
DRIVEWAY, CATCH BASIN REPAIR - MULTIPLE DEPTS
4,140.00
07/12/2022
104201
HEARTLAND AG SYSTEMS
EQUIPMENT PARTS - STREETS
0.54
07/12/2022
104202
HIGHFIELD APARTMENTS OF HUTCHINSON
1ST HALF 2022 TIF PAYMENT
74,800.97
07/12/2022
104203
HOISINGTON KOEGLER GROUP INC
MAY SPLASH PAD CONCEPT & DESIGN
2,946.25
07/12/2022
104204
HUTCHINSON CHAMBER & TOURISM
MAY 2022 LODGING TAX
9,641.50
07/12/2022
104205
HUTCHINSON LEADER
SUBSCRIPTION & ADVERTISING - MULTIPLE DEPTS
4,442.41
07/12/2022
104206
HUTCHINSON WHOLESALE #1550
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
485.23
07/12/2022
104207
HUTCHINSON WHOLESALE #1551
V-BELT - COMPOST
12.77
07/12/2022
104208
HUTCHINSON WHOLESALE #1552
TRI-POWER BELTS, TIE -DOWNS - PARKS
262.38
07/12/2022
104209
HUTCHINSON WHOLESALE #2520
LIFT SUPPORT - SCBA FILL STATION DOOR - FIRE
27.99
07/12/2022
104210
I.M.S. SHARPENING SERVICE
6/26 CATCH BASIN REPAIRS - STORMWATER
3,150.00
07/12/2022
104211
INTERSTATE BATTERY SYSTEM MINNEAPOL
BATTERIES - HATS
1,026.10
07/12/2022
104212
JAUNICH, MATT
REIMB: LEAGUE CONF - CITY ADMIN
238.68
07/12/2022
104213
JAY MALONE MOTORS
PROPS - WWTP
68.24
07/12/2022
104214
JOHNSON BROTHERS LIQUOR CO.
COST OF GOODS SOLD - LIQUOR HUTCH
25,459.32
07/12/2022
104215
KERI'S CLEANING & HANDYMAN SERVICES
JUNE CLEANING - MULTIPLE LOCATIONS
5,381.06
07/12/2022
104216
KEVIN LOFTNESS EXC
2022 DUST COATING - STREETS
4,818.59
07/12/2022
104217
KGB CORNERSTONE COMMONS LLC
JUNE TAX SETTLEMENT 2021
16,053.76
07/12/2022
104218
KINNEY & LANGE
LEGAL FEES TO TRADEMARK NEW HUTCH LOGO
5,480.00
07/12/2022
104219
KOELLN, ASHLEE
REIMB: SAFETY FOOTWEAR - POLICE
59.99
07/12/2022
104220
KOHLS SWEEPING SERVICE
2022 SHORT LINE STRIPING - STREETS
13,227.11
07/12/2022
104221
L & P SUPPLY CO
SWITCH FOR SLIDER - PARKS
10.00
07/12/2022
104222
LAKELAND BROADCASTING
JUNE ADVERTISING - LIQUOR HUTCH
310.00
07/12/2022
104223
LANDWEHR CONSTRUCTION INC
L1P21-01: PVMT MGMT; EST #6 9/29/21 - 6/24/22
90,150.35
07/12/2022
104224
LANDWEHR CONSTRUCTION INC
L1P22-01 2022 PAVEMENT MGMT PROGRAM #3
1,006,132.01
07/12/2022
104225
LOCHER BROTHERS INC
COST OF GOODS SOLD - LIQUOR HUTCH
63,471.45
07/12/2022
104226
MARC'S ON MAIN
PLANT FOR EMPLOYEE FATHER'S FUNERAL- PRCE
40.00
07/12/2022
104227
MARCO TECHNOLOGIES, LLC
MAY COST PER PRINT - VARIOUS DEPTS
722.44
07/12/2022
104228
MARCO TECHNOLOGIES, LLC
6/20 - 7/20'22 CONTRACT - VARIOUS DEPTS
1,974.23
07/12/2022
104229
MAVERICK WINE
COST OF GOODS SOLD - LIQUOR HUTCH
724.04
07/12/2022
104230
MCCORMICK, TRACI
REIMB: SAFETY FOOTWEAR - POLICE
75.00
07/12/2022
104231
MCLEOD COUNTY AUDITOR -TREASURER
2021 ASSESSMENT & MAINT FEES
61,204.50
07/12/2022
104232
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
484.20
07/12/2022
104233
MESSNER, SANDRA
HEM PANTS, REPAIR STRAPS - POLICE
27.00
07/12/2022
104234
METRO PAVING
2022 STREET REPAIRS
61,914.60
07/12/2022
104235
MICKOLICHEK, JETTIE
REFUND: DROPPED OUT OF BASEBALL- REC
250.00
07/12/2022
104236
MINI BIFF
RENTALS - MULTIPLE DEPTS
876.69
07/12/2022
104237
MINNESOTA MUNICIPAL BEVERAGE ASSOC
7/22 - 7/23 ANNUAL DUES - LIQUOR HUTCH
5,700.00
07/12/2022
104238
MINNESOTA SECRETARY OF STATE
TRADEMARK RENEWAL, UCC FILING - EDA
45.00
07/12/2022
104239
MINNESOTA SPORTS FEDERATION
SANCTIONING FOR MEN'S SLOW PITCH - REC
180.00
07/12/2022
104240
MINNESOTA VALLEY TESTING LAB
TESTING & EQUIP RENTAL- WWTP
12,028.12
07/12/2022
104241
MISSOURI RIVER ENERGY SERVICES
MISC SCANNING - WATER
1,059.55
07/12/2022
104242
MNDRIVERSMANUALS.COM
COMM & DRIVERS MANUALS - MV
471.86
07/12/2022
104243
NATIONAL NOTARY ASSOCIATION
NOTARY STAMP: LISA HERGENDRADER - MV
44.93
07/12/2022
104244
NERO ENGINEERING LLC
MAY WASTEWATER TREATMENT EFFORTS
18,248.10
07/12/2022
104245
NORTH CENTRAL INTERNATIONAL
CHAMBER - STREETS
225.90
07/12/2022
104246
NORTH CENTRAL LABORATORIES
BUFFER SOLUTION, DESICCANT - WWTP
246.85
07/12/2022
104247
NORTHERN STATES SUPPLY INC
HEX CAP SCREWS - HATS
18.76
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 6/29/22 - 7/12/22
Check Date
-----------------
07/12/2022
Check
------------
104248
Vendor Name
--------------------------------------------------------
NORTHWESTERN POWER EQUIP
Description
---------------------------------------------------------------
DEHUMIDIFIER - WATER
Amount
-------------------
3,729.00
07/12/2022
104249
NORTROM, ALICIA
REIMB: SAFETY FOOTWEAR - POLICE
150.00
07/12/2022
104250
NUVANTAGE EMPLOYEE RESOURCE
2022 NUVANTAGE CAP CONTRACT SEMI-ANNUAL
1,984.65
07/12/2022
104251
ODRA LLC
HUB ASM - STORMWATER
129.03
07/12/2022
104253
PAULSON, DEB
REIMB: MWOA DULUTH - WWTP
639.71
07/12/2022
104254
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,761.08
07/12/2022
104255
PEAT INC.
SPHAGNUM FINE CROMWELL - COMPOST
3,125.50
07/12/2022
104256
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
3,078.40
07/12/2022
104257
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
31,752.70
07/12/2022
104258
PIONEER ATHLETICS / PIONEER MFG
BRITE STRIPE WHITE - PARKS
2,859.03
07/12/2022
104259
POSTMASTER
POSTAGE DUE - WWTP & WATER
50.00
07/12/2022
104260
PREMIUM WATERS
5 GALLONS - PARKS
63.99
07/12/2022
104261
QUADE ELECTRIC
LAMPS, PHOTOCELL - MULTIPLE DEPTS
368.45
07/12/2022
104262
REINDERS
ROTOR, INSERTS, PIPE, STRIPS, BARBS - PARKS
404.84
07/12/2022
104263
REINER ENTERPRISES INC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
2,615.21
07/12/2022
104264
RICE COMPANIES, INC.
PREP & PAINT CEILING/RAFTERS/JOISTS @ RINK
30,160.00
07/12/2022
104265
RICE LAKE CONSTRUCTION GROUP
1_31321-03 WWTF HEADWORKS IMPVS #12
38,012.36
07/12/2022
104266
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
658.42
07/12/2022
104267
SAVATREE
EMERGENCY REMOVAL, TREE CARE - STREETS
5,927.00
07/12/2022
104268
SCOTT'S LAWN SERVICE
RESIDENTIAL MOWING - ENG
90.00
07/12/2022
104269
SECURITY BANK & TRUST CO
JULY BOND INTEREST
10,718.75
07/12/2022
104270
SEPPELT, MILES
REIMB: EDAM CONF, MDEDF MTG - EDA
311.22
07/12/2022
104271
SHORT-ELLIOT-HENDRICKSON, INC
GROWTH AREA PLANNING STUDY - STREETS
1,201.50
07/12/2022
104272
SILVER LAKE CAPITAL PARTNERS
1ST HALF 2022 TIF PAYMENT
36,823.90
07/12/2022
104273
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
25,091.87
07/12/2022
104274
ST. CLOUD STATE UNIVERSITY
MCAA: M STARKE REGISTRATION - CITY ADMIN
240.00
07/12/2022
104275
STANDARD PRINTING-N-MAILING
POSTAGE 6/5-6/18'22 - VARIOUS DEPTS
456.00
07/12/2022
104276
STAPLES ADVANTAGE
OFFICE SUPPLIES - MULTIPLE DEPTS
543.15
07/12/2022
104277
STONEBROOKE ENGINEERING INC
JEFFERSON ST IMPV THRU 5/31/22 - ENG
2,200.44
07/12/2022
104278
STREICH TRUCKING
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
1,800.00
07/12/2022
104279
STREICHER'S
SLINGPACK BAGS - POLICE
130.00
07/12/2022
104280
SUN LIFE FINANCIAL
MAY DENTAL CLAIMS
8,385.60
07/12/2022
104281
SYSCO WESTERN MN
CONCESSION SUPPLIES - WATERPARK
7,208.19
07/12/2022
104282
TACTICAL SOLUTIONS
CERTS OF RADARS & TUNING FORKS - POLICE
259.00
07/12/2022
104283
TALL SALES COMPANY
CREEKSIDE MAY 2022 COMMISSIONS
22,976.97
07/12/2022
104284
TESSMAN COMPANY
TURFACE MVP, PRO -LINE - PARKS
1,158.40
07/12/2022
104285
TITAN MACHINERY
CASE 621FXR: 500 HR SERVICE - COMPOST
1,275.11
07/12/2022
104286
TRAFFIC MARKING SERVICE INC
2022 LONG -LINE STRIPING - STREETS
10,455.95
07/12/2022
104287
TRI COUNTY WATER
BOTTLE WATER DELIVERY - CREEKSIDE
80.75
07/12/2022
104288
TRUE BRANDS
COST OF GOODS SOLD - LIQUOR HUTCH
461.78
07/12/2022
104289
UNUM LIFE INSURANCE CO OF AMERICA
JULY LIFE INSURANCE
2,618.07
07/12/2022
104290
UPONOR INC
TAX ABATEMENT - 1ST HALF 2022
12,499.24
07/12/2022
104291
USA BLUE BOOK
PUMP TUBING SET - WATER
165.42
07/12/2022
104292
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
21,186.24
07/12/2022
104293
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
666.16
07/12/2022
104294
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
1,554.25
07/12/2022
104295
VIVID IMAGE
WEB PAGE UPDATES- IT
6,250.00
07/12/2022
104296
WASTE MANAGEMENT OF WI -MN
JUNE REFUSE TO LANDFILL
7,986.95
07/12/2022
104297
WATERVILLE FOOD & ICE
COST OF GOODS SOLD - LIQUOR HUTCH
1,976.90
07/12/2022
104298
WILSON'S NURSERY INC
TREES - STREETS
1,502.00
07/12/2022
104299
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
1,643.90
07/12/2022
104300
WM MUELLER & SONS
ASPHALT, SAND MIX - STREETS
1,156.49
07/12/2022
104301
WOLD ARCHITECTS & ENGINEERS
NEW POLICE FACILITY THRU 6/30/22
14,730.40
07/12/2022
104302
ZACK'S INC
GLOVES, PAPER TOWELS - HATS
420.64
07/12/2022
104303
ZARNOTH BRUSH WORKS INC
BROOMS & REFILLS - STORMWATER
4,560.00
07/12/2022
104304
ZIEGLER INC
GRINDER PARTS - COMPOST
1,378.08
Total - Check Register A:
$ 2,269,439.16
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 6/29/22 - 7/12/22
Check Date
-----------------
07/12/2022
Check
------------
104252
Vendor Name
--------------------------------------------------------
OUTDOOR MOTION
Description
----------- ----- --------- ------------ ------ --------------------
HELMETS FOR NEW BIKE FLEET- PRCE
Amount
-------------------
1,514.--
Total - Check Register B:
$ 1,514.33
c. HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Summary Review and Approval of the 2021 Audited Comprehensive Annual
Agenda Item: Financial Report
Department: Finance
LICENSE SECTION
Meeting Date: 7/12/2022
Application Complete N/A
Contact: Justin Juergensen
Agenda Item Type:
Presenter: Layne Kockelman
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Layne Kockelman, audit manager of the City's independent audit firm Abdo, will present a
summary review of the City's 2021 annual financial report. A more detailed review will take place
at the 4:30pm council workshop prior to the council meeting.
Summary financial statements will be printed in the July 13th edition of the Hutchinson Leader
and an electronic copy of the audited financial report will be available on the City website.
BOARD ACTION REQUESTED:
Approve the 2021 comprehensive annual financial report.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Lighting the path forward
City of Hutchinson
2021 Financial Statement Audit
Introduction
Audit Opinion and Responsibility
General Fund Results
Other Governmental Funds
Enterprise Funds
Key Performance Indicators
/ \N"
Audit Results
Auditor's Opinion Minnesota Legal
Compliance
Unmodified opinion No instances of noncompliance
General Fund Fund Balances
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$12,858,803 $13,124,793 $13,452,599 $13,676,142 $13,963,993
$12,200,128
51.8% 54.8% 54.9%
58.0% 59.7%
40%
40% 40% 40% 40%
2017 2018 2019 2020 2021 2022
+ Unrestricted Fund Balance f Budget —*-- Fund Balance Policy
/ \N %AV 4
General Fund Budget to Actual
Revenues
Expenditures
Excess (Deficiency) of Revenues Over (Under) Expenditures
Other Financing Sources (Uses)
Sale of capital assets
Transfers in
Transfers out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances, January 1
Fund Balances, December 31
Final
Budgeted Actual Variance with
Amounts Amounts Final Budget
$ 1Q972,950 $ 11,015,762 $ 4ZB12
13, 587, 992 13, 434, 800 153,192
(2,615,042) (2,419,038) 196,004
7,000 7,000
2,723,192 2,723,192
(108,150) (134,398) (26,248)
2,615,042 2,595,794 (19,248)
$ 176,756 $ 176,756
8,165,497
$ 8,342,253
General Fund Revenues by Type
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
Taxes Intergovernmental Charges for Transfers in Other
Services
■ 2019 ■ 2020 ■ 2021
General Fund Expenditures by Type
$(.000,000
$s 000,000
$4,000,000
$3,000,000
$Z000,000
$1,000,000
General Public Safety Streets and Culture and Other
Government Highways Recreation
■ 2019 ■ 2020 ■ 2021
Fund Balances
December 31
Increase
Fund
2021
2020
(Decrease)
Rural Fire Department
$ 23,761 $
41,536
$ (17,775)
Hutchinson Area Transportation Facility
506,602
454,974
51,628
Economic Development Loan
510,304
501,786
8,518
Energy Loan
877,026
918,349
(41,323)
Minnesota Investment
17,313
18,488
(1,175)
Hutchinson Enterprise Center
(213,387)
(240,253)
26,866
HRALoan
82,761
83,071
(310)
Housing Rehabilitation Grant
859,121
763,298
95,823
Tax Increment
359,316
544,022
(184,706)
Tax Incrememt 2016
(397,325)
(339,047)
(58,278)
TIF #4-17 Enterprise Center
(123,298)
(128,738)
5,440
TIF #4-18 Highfield Housing Development
5,701
10,244
(4,543)
TIF #4-19 Highway 7 & 15 Solis Condition
2,486
509
1,977
TIF #4-20 Warrior Expansion
(1,407)
(9,389)
7,982
TIF #4-21 1105 Benjamin Ave SE
(13,101)
(11,114)
(1,987)
TIF #4-22 Jorgenson Hotel
(86)
-
(86)
Public Sites
335,862
323,580
12,282
Tree Disease Mitigation
488,293
485,655
Z638
COVID Relief Funding
-
-
Total
$ 3,319,942 $
3,416,971
Special
Revenue
Fund
Balances
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$(500,000)
$(1,000,000)
Nonspendable Restricted Committed Assigned Unassigned
■ 2019 ■ 2020 ■ 2021
Special
Revenue
Fund
Balances
Fund
Capital Improvements Projects
MSA Construction
Community Improvement
Airport Renovation
Special Assessment Improvement 2018
Special Assessment Improvement 2019
Special Assessment Improvement 2020
Special Assessment Improvement 2021
Police Faility Construction
Total
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$(1,000,000)
$(2,000,000)
Fund Balances
December3l
Increase
2021
2020
(Decrease)
$ 2,574,015 $
1,873,034
$ 700,981
4,254,280
5,063,431
(809,151)
(76,915)
(91,674)
14,759
-
119,797
(119,797)
(133,995)
(852,669)
718,674
(263,649)
(245,509)
(18,140)
(227,500)
-
(227,500)
5,570,813
1,062
5,569,751
$ 11,697,049 $
5,867,472
$ 5,829,577
Nonspendable Restricted Committed Assigned Unassigned
■ 2019 ■ 2020 ■ 2021
Capital
Project
Fund
Balances
�A^ 10
\N V\
Debt Des(
G.O. Tax Increment Bonds
2004C G.O. Tax Increment Refunding
G.O. Bonds
G.O. Improvement Bonds of 2021 A - Police Facility
G.O. Tax Abatement Bonds of 2021 A
Total G.O. Bonds
G.O. Special Assessment Bonds
G.O. Improvement Bonds of 2013A
G.O. Improvement and Refunding Bonds of 2014A (Refunded 2008A)
G.O. Improvement Bonds of 2015A
G.O. Improvement Bonds of 2016A
G.O. Improvement Bonds of 2017A
G.O. Improvement Bonds of 2018A
G.O. Improvement Bonds of 2019A
G.O. Improvement Bonds of 2020A
G.O. Improvement Bonds of 2021A
Total G.O. Special Assessment Bonds
Total All Debt Service Funds
Future Interest on Debt
* The debt related to these bonds have been paid and these funds can be closed.
/ \N"
Total Cash and
Total
Outstanding
Maturity
Investments
Assets
Debt
Date
I
$ 290,732
$ 688,517
$ -
Matured
Debt
-
-
-
-
7,320,000
5,000
02/01/37
02/01/37
Service
-
-
7,79795,000
677,121
1,510,000
02/01/29
Funds
415,469
415,469
677,121
1,510,000
30
02/01/30
412,665
498,645
1,445,000
02/01/31
444,101
563,047
1,815,000
02/01/32
470,161
643,910
1,895,000
02/01/33
555,419
708,600
2,090,000
02/01/34
691,922
796,834
2,510,000
02/01/35
294,621
555,541
2,405,000
02/01/36
205,317
412,042
1,825,000
02/01/37
4,104,985
5,514,308
16,595,000
$ 4,395,717
$ 6,202,825
$ 24,390,000
$ 4,955,452
$3,OOQ000
$2,50Q000
$2,OOQ000
$1,50Q000
$1,00Q000
$500,000
S-
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031
■ Principal ■ Interest
Debt
Service
1 12
$4,000,000
$3,500,000
$3,000,000
$z500,000
$2000,000
$1,500,000
$1,000,000
$500,000
2018 2018 2019 2019 2020 202D 2021
■Operating Receipts ■Sales Tax ■Operating Disbursements ■Debt Payments
$4,000,000
$3,500,000
$3,000,000
$2500,000
$2000,000
$1,500,000
$1,000,000
$500,000
S-
*Excludes refunding bond activity
169
2018 2019 2020 2021
Actual Cash —~Target Balance (Following Year Debt Service Plus 50% of Operating Costs)
■
2021
Water
Fund
Cash Flows from
Operations and
Cash Balances
A13
$4,500,000
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2A00,000
$1,500,000
$1,000,000
$500,000
2018 2018 2019 2019 2020 2020 2021 2021
■Operating Receipts ■Sales Tax ■ Operating Disbursements ■Debt Payments
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
*Excludes refunding bond activity
/ \N\Ao
$1,208,276
$8,364,0
$6,973,935 $7,143,699
$2,508,8
$2,171,006
2018 2019 2020 2021
Unspent Bond Proceeds
Actual Cash
d—Taroet Balance fFollowina Year Debt Service Plus 50% of Ooeratina Costsl
Sewer
Fund
Cash Flows from
Operations and
Cash Balances
14
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
2018 2018 2019 2019 2020 2020 2021 2021
■ Operating Receipts ■Operating Disbursements
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$1,819,839 $1,954,511
$1,540,883 $1,644,760
98,088
Ad
2018 2019 2020 2021
Actual Cash —Target Balance (Following Year Debt Service Plus 50% of Operating Costs)
Refuse
Fund
Cash Flows from
Operations and
Cash Balances
15
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
2018 2018 2019 2019 2020 2020 2021 2021
■ Operating Receipts ■ Operating Disbursements ■ Debt Payments
$2,565,732 $2,588,016 $2,436,718
$2,360,821
11,4270760
$1,396,261
$1,192,464
2018 2019 2020 2021
Actual Cash —*—Target Balance (Following Year Debt Service Plus 50% of Operating Costs)
Composting
Fund
Cash Flows from
operations and
Cash Balances
L/�` �A16
/ \N%AV
$50,000,000
$40,000,000
$30,000,000
$20,000,000
$10,000,000
2018 2018 2019 2019 2020 2020 2021 2021
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
■ Operating Receipts ■ Operating Disbursements ■ Debt Payments
$25,578,167 $24,267,648
$22,385,608
$19,858,735
9,320,936
2018 2019 2020 2021
Actual Cash —Target Balance (Following Year Debt Service Plus 50% of Operating Costs)
Public Utilities
Commission
Fund -
Cash Flows from
operations and
Cash Balances
L/�` �A 17
/ \N%AV
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
S-
2018 2018 2019 2019 2020 2020 2021 2021
■ Operating Receipts ■ Operating Disbursements ■Debt Payments
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
S-
4
$1,275,505
2018 2019 2020 2021
Actual Cash Target Balance (Following Year Debt Service Plus 50% of Operating Costs)
Storm Water
Fund -
Cash Flows from
operations and
Cash Balances
L/�` �A 18
/ \N%AV
$9,000,000
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
2018 2018 2019 2019 2020 2020
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
■ Operating Receipts ■ Operating Disbursements
$3,283,803 $3,404,891
$2,810,634 $2,940,386
$116,957 $411,097 $415,094
2018 2019 2020 2021
Actual Cash —Target Balance (50% of Operating Costs)
2021
2021 , Liquor Fund —
Cash Flows from
operations and
Cash Balances
L/�` �A19
/ \N%AV
--
2019
- --
2020
2021
Total
Percent
Total
Percent
Total
Percent
Sales
$ 6,372,124
100.0 %
$ 7,670,000
100.0 %
$ 7,343,719
100.0 %
Cost of sales
(4,919,604)
(77.2)
(5,994,877)
(78.1)
(5,757,766)
(78.3)
Gross Profit
1,452,520
22.8
1,675,123
21.9
1,585,953
21.7
Operating Expenses
(893,155)
(14.0)
(947,384)
(12.4)
(995,250)
(13.6)
Operating Income
559,365
8.8
727,739
9.5
590,703
8.1
Investment and Other Income
982
-
715
-
774
-
Interest Expense
(9,825)
(0.2)
(4,792)
(0.1)
-
-
Income Before Transfer
550,522
8.6
723,662
9.4
591,477
8.1
Transfers Out
(500,000)
(7.8)
(500,000)
(6.5)
(550,000)
(7.5)
Change in Net Position
$ 50,522
0.8 %
$ 223,662
2.9 %
$ 41,477
0.6 %
Cash and Investments
$
$ 411,097
$ 415,094
Long-term Debt Payable
(Interfund)
$ 148,103
$
$
Liquor Fund
Operations
`\IA/ %A V 20
Off Sale
Liquor Store
2018
2019
2020
Percent
Percent
Percent
Statewide
of Sales
of Sales
of Sales
Sales
173.6 %
173.6 %
173.5 %
Averages
Cost of Sales
73.6
73.6
73.5
Gross profit
26.4
26.4
26.5
Operating Expenses
18.5
18.7
17.2
Operating I ncome
7.9
7.7
9.3
Nonoperating Revenues (Expenses)
0.9
0.4
0.4
Income Before Transfers
8.8 %
8.1 %
9.7 %
Source: Analysis of Municipal Liquor Store Operations, forthe year ended December 31,
2020.
Published bythe Minnesota Office of the State Auditor.
Aw/ %A n 21
Cash and Investments Balances
by Fund Type
$90,000,000
$80,000,000
$70,000,000
$60,000,000
$50,000,000
$40,000,000
$30,000,000
$20,000,000
$10,000,000
2019 2020 2021
■ General Fund ■ Capital Projects Funds ■ Special Revenue Funds ■ Debt Service Funds
■ Enterprise Funds Public Utilities Commission ■ Internal Service
`\ w/ %A n 22
Taxes
Key Performance Indicators
140.0%
120.0%
100.0%
80.0%
60.0%
40.0%
20.0%
0.0%
� Class 3 Cities
� Cities in McLeod County
—e—Cityof Hutchinson
Tax Rates
2018 2019 2020 2021
51.7% 51.2% 48.4% N/A
116.0% 112.2% 102.4% N/A
71.1% 67.0% 66.5% 64.5%
$800
$700
Taxes Per Capita
$600
$500
$400
$300
$200
$100
$
2018
2019 2020 2021
� Class 3 Cities
$543
$564 $668 N/A
� Cities in McLeod County
$582
$609 $620 N/A
—@—City of Hutchinson
$690
$680 $695 $714
w/ %A n 23
Debt
Key Performance Indicators
Long Term Debt Per Capita Debt Service Expenditures as a Percent of
$6,000 Current Expenditures
30.00% —
$5,000
25.00%
$4,000
20.00%
$3,000
15.00%
$2,000
10.00%
$1,000 ' 5.00%
$- 2018 2019 2020 2021 0.00% 2018 2019 2020 2021
� Class 3 Cities $2,437 $1,939 $1,905 N/A � Class 3 Cities 20.85% 15.65% 13.65% N/A
� Cities in McLeod County $4,952 $4,761 $4,181 N/A � Cities in McLeod County 18.59% 15.62% 16.30% N/A
—*--City of Hutchinson $4,963 $4,835 $4,303 $4,453 City of Hutchinson 15.47% 15.68% 14.76% 24.90%
`� w/ %A n 24
Expenditures
Key Performance Indicators
Current Expenditures Per Capita
$1,200
$1,000
$8o0
$600
$400
$200
$
2018
2019
2020
2021
■Class 3 Cities
$708
$759
$770
N/A
■Cities in McLeod County
$1,000
$1,004
$989
N/A
■City of Hutchinson
$969
$989
$1,033
$1,037
Capital Expenditures Per Capita
$1,200
$1,000
$800
$600
$400
$200
'
I
$
2018
2019
2020
2021
■ Class 3 Cities
$340
$379
$434
N/A
■ Cities in McLeod County
$1,132
$600
$1,017
N/A
■ City of Hutchinson
$495
$636
$479
$475
`� w/ %A n 25
Your Abdo Team
Andy Berg, CPA
Partner
andrew.berg@abdosolutions.com
Layne Kockelman, CPA
Manager
Abby Schmidt, CPA
Senior Associate
layne.kockelman@abdosolutions.com abby.schmidt@abdosolutions.com
Natasha Haugen
Associate
natasha.haugen@abdosolutions.com
Jake Homan
Associate
fake. homan @abdosol utions. oo m
`\ Ir./ %A n 26
WZ
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Cemetery ordinance (City Code Chapter 94) amendment
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/12/2022
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff F/I
New Business
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Recently in Iowa, a local cemetery encountered a situation where a memorial was installed that
contained a design of verbiage that resulted in what the cemetery considered to be obscene,
vulgar or offensive in nature.
Legal action may still be ongoing, but initial efforts by the cemetery to prevent the memorial's
installation were not successful. There were no cemetery regulations addressing obscene,
vulgar or other language offensive in nature, nor was any entity identified as setting the standard
for what is considered obscene, vulgar or offensive in nature.
The proposed amendment to Chapter 94 intends to protect the City against any similar situation
at Oakland Cemetery.
Additional corrections were included to clarify language.
BOARD ACTION REQUESTED:
Deny/Approve proposed Cemetery ordinance (City Code Chapter 94) amendments.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
ORDINANCE NO. 22-830
AN ORDINANCE AMENDING CHAPTER 94 — CEMETERIES
The City Council hereby ordains:
Section
CHAPTER 94: CEMETERIES
General Provisions
94.01 Purpose; application; control
94.02 Definitions
94.03 Certificate of ownership; sole agreement; exceptions; amendments
Lots; Columbaria
94.15 Lot ownership; transfer; assignment; city consent required
94.16 Lot subdivision prohibited
94.17 Replatting and roadways
94.18 Lot owner address change; notification required
94.19 Columbaria
94.20 Procedures for repurchase of cemetery properties
Rules and Regulations
94.35 General supervision
94.36 Interments and disinterments; regulations
94.37 Payments
94.38 Work and improvements; city control
94.39 Lot decoration
94.40 Visitor conduct; regulations
94.41 Fees, gratuities and commissions prohibited
94.42 Protection against loss or damage; disclaimer
94.43 Cemetery funds
94.44 Memorials; standards and permits
94.45 Memorials; construction regulations
GENERAL PROVISIONS
§ 94.01 PURPOSE; APPLICATION; CONTROL.
(A) Oakland Cemetery is owned and operated by the city. The cemetery operates under the
supervision of the Public Works Department, as directed by the Mayor and City Council. It is the city's
goal to make Oakland Cemetery a quiet and beautiful cemetery. To secure this effect and for the mutual
protection of cemetery users, the city hereby adopts the rules and regulations in this chapter. All lots,
lot owners, and users of the cemetery shall be subject to these rules and regulations and amendments
or alterations thereto that shall be adopted by this city from time to time.
(B) The City Council shall set rates, charges and fees for cemetery services.
(2004 Code, § 94.01) (Ord. 735, passed 4-11-1986; Ord. 13-702, passed 1-22-2013)
§ 94.02 DEFINITIONS.
For the purpose of this chapter, the following definitions shall apply unless the context clearly
indicates or requires a different meaning.
CEMETERY. A hallowed park for earth interments or above -ground entombments.
COLUMBARIA. An above -ground structure of vaults, known as "niches", for the entombment of
cremains.
CREMAINS. Cremated human remains.
GRAVE. A space of ground or structure reserved for interment or entombment of human remains.
INTERMENT. The disposition of human remains or cremains by burial or entombment.
LOT. Space in the cemetery reserved for the interment or entombment of human remains. The term
includes and applies to one or more adjoining graves.
MARKER. A memorial of natural stone or other approved material that does not extend above the
surface of the lawn.
MEMORIAL. A monument or marker.
MONUMENT. A memorial of natural stone or other approved material that extends above the surface
of the lawn.
(2004 Code, § 94.02) (Ord. 735, passed 4-11-1986; Ord. 13-702, passed 1-22-2013)
§ 94.03 CERTIFICATE OF OWNERSHIP; SOLE AGREEMENT; EXCEPTIONS; AMENDMENTS.
(A) Cemetery deed. The cemetery deed, the rules and regulations in this chapter and any
amendments thereto shall be the sole agreement between the city and the lot owner. The statement of
any sales agent shall in no way bind the city.
(B) Exceptions and modifications. Special cases may arise in which the literal enforcement of an
ordinance may impose unnecessary hardship. The city, therefore, reserves the right, without notice, to
make exceptions, suspensions or modifications in any of these rules and regulations. These exceptions
or modifications shall in no way be construed as affecting the general application of these rules and
regulations.
(C) Amendments. The city may, and it hereby expressly reserves the right, at any time or times, to
adopt new ordinances, or to amend, alter or repeal any ordinance, or portion thereof.
(2004 Code, § 94.03) (Ord. 735, passed 4-11-1986; Ord. 13-702, passed 1-22-2013)
LOTS; COLUMBARIA
§ 94.15 LOT OWNERSHIP; TRANSFER; ASSIGNMENT; CITY CONSENT REQUIRED.
(A) Descent of cemetery lots. Descent of title and ownership of lots in case of death shall be subject to
M.S. § 525.14.
(B) Lot transfers. The only regular and legal proof of title by descent from a deceased owner is a
certified copy of the decree of the proper probate court assigning the lot of the deceased owner, or his
or her interest in it, to the person claiming it. Whenever practicable, this proof will be required. If for
any reason this proof cannot be obtained, application should at once be made upon the death of the lot
owner to the cemetery to ensure the records show the lot owner as the proper living person.
(C) Consent of city. No transfer or assignment of any lot, or interest therein, shall be valid until the
consent of the city has been obtained. The city may refuse to consent to a transfer or to an assignment
as long as there is any indebtedness due the city from the record lot owner, including any fees charged
for the transfer or assignment.
(2004 Code, § 94.15) (Ord. 735, passed 4-11-1986; Ord. 13-702, passed 1-22-2013)
§ 94.16 LOT SUBDIVISION PROHIBITED.
The subdivision of lots is not allowed, and no one shall be interred in any lot; except that, they have an
interest therein or except by written consent of all parties interested in the lot and of the city; provided,
however, a relative or any record owner may be buried in the lot as provided for in these ordinances or
in the statutes of the state.
(2004 Code, § 94.16) (Ord. 735, passed 4-11-1986; Ord. 13-702, passed 1-22-2013) Penalty, see § 10.99
§ 94.17 REPLATTING AND ROADWAYS.
(A) Right to replat and use property. The city reserves the right to resurvey, enlarge, diminish, replat,
alter or change all or any part, portion or subdivision of the property mapped and platted, including the
right to lay out, establish, close, eliminate or change the location of roads, walks or drives, and to file
amended maps or plats, and to use the same for the erection of buildings, or for any purposes or uses
connected with, incidental to or convenient for the care and preservation of the cemetery or for any
preparation for other cemetery purposes, together with easements and rights -of -way over or through
the premises and the right of installing, maintaining and operating pipelines, conduits, sprinklers,
drainage, electric or communication lines, or for any other cemetery purpose.
(B) No right granted in alleyways. No easement or right of interment is granted to any lot owner in
any road, drive, alley or walk within the cemetery, but a road, drive, alley or walk may be used as a
means of access to the cemetery or buildings as long as the city devotes it to that purpose.
(2004 Code, § 94.17) (Ord. 735, passed 4-11-1986; Ord. 13-702, passed 1-22-2013)
§ 94.18 LOT OWNER ADDRESS CHANGE; NOTIFICATION REQUIRED.
It shall be the duty of the lot owner to notify the city of any change in his or her United States Postal
Service address. Notice sent to a lot owner at the last address on file with the cemetery shall be
considered sufficient and proper legal notification.
(2004 Code, § 94.18) (Ord. 735, passed 4-11-1986; Ord. 13-702, passed 1-22-2013)
§ 94.19 COLUMBARIA.
(A) Ownership of burial space in a columbarium shall be considered the same as ownership of other
cemetery property and shall descend according to state statutes.
(B) One or two urns may be entombed in a columbaria niche provided there is adequate space.
(C) Purchase of a columbarium niche shall include one bronze front plaque, regardless of the number
of remains entombed, the size, design and color of which shall be detepmiAed-,rescribed by the city.
(D) No item shall be affixed to the columbarium, unless herein provided. One one -and -one-half
inch veteran's medallion may be affixed on the lower left face of a columbaria niche. All medallions
shall be uniformly installed on columbaria niches by authorized cemetery personnel only. Other
medallions are not allowed on a columbaria niche.
(E) The lot owner is responsible for the maintenance of the medallion. The city is not responsible for
maintaining medallions. If items are affixed contrary to the memorial permit, they may be removed by
the city at the lot owner's expense.
(F) The city shall provide a central planter near columbaria for placement of flowers and other
ornamentation, at the lot owners' expense, as permitted herein.
(G) The opening of a sealed niche for a second urn is considered an interment and is subject to
established fees.
(2004 Code, § 94.19) (Ord. 00-266, passed 1-25-2000; Ord. 13-702, passed 1-22-2013) Penalty, see
§ 10.99
§ 94.20 PROCEDURES FOR REPURCHASE OF CEMETERY PROPERTIES.
(A) Repurchase. When considering repurchase of cemetery property the city shall offer to willing
sellers the greater of one-half of the current price for properties or the original purchase price of the
properties, whichever is greater.
(B) (1) Certain properties representing a significant value to the cemetery may be identified.
(2) For these properties, the city reserves the right to offer more to obtain these specifically
identified properties or to waive up to $100 of fees related to the repurchase.
(2004 Code, § 94.20) (Ord. 99-253, passed 5-11-1999; Ord. 13-702, passed 1-22-2013)
RULES AND REGULATIONS
§ 94.35 GENERAL SUPERVISION.
(A) Admission to cemetery. The city reserves the right to refuse admission to and supervise the
conduct of persons using the cemetery, and to refuse the use of any of the cemetery facilities by any
persons whom cemetery management may deem objectionable to the best interests of the cemetery.
(B) Cemetery management in charge of funeral. All funerals, upon reaching the cemetery, shall be
under the supervision of cemetery management.
(C) Casket not to be opened or body touched without consent. The city reserves the right to refuse
permission to anyone to open the casket or to touch the body without the written authorization of the
legal representative of the deceased or without a court order.
(2004 Code, § 94.35) (Ord. 735, passed 4-11-1986; Ord. 13-702, passed 1-22-2013)
§ 94.36 INTERMENTS AND DISINTERMENTS; REGULATIONS.
(A) Subject to laws. Besides being subject to these rules and regulations, all interments and
disinterments are subject to the ordinances and statutes of the city, county and state.
(B) Time and charges. All interments and disinterments must be made at the time and in the manner
prescribed and are subject to the payment of related charges. At least 48 hours' notice prior to
interments and at least one week's notice prior to any disinterment is required. The city may refuse to
make an interment until a more expedient time if the remains arrive at the cemetery after 4:00 p.m., or
if too many funerals arrive at the same hour. The city also reserves the right to require additional time in
the event of inclement weather. The city reserves the right to charge an additional fee if a funeral
arrives after 4:00 p.m. or more than one-half hour after the scheduled time.
(C) Authorization to inter and disinter. The city may inter or open a grave upon receipt of proper
written authorization by any lot owner of record made on forms prescribed by the city or if the lot
owner has previously provided written instructions on file at the cemetery. No interment or
disinterment shall be completed until payment of applicable charges has been made.
(D) Required concrete box or vault. The city requires a concrete box or vault for full-size casketed
interments. Cremains and infant caskets are exempt from this requirement.
(E) Location of interment space. When instructions from the lot owner regarding an interment space
cannot be obtained, are indefinite or cannot be followed, the city may open the space as it deems best
and proper so as not to delay the interment.
(F) Orders, other than written instructions. The city shall not be held responsible for any order given
by means other than clearly written instructions or for any mistake occurring from the want of precise
and proper instructions as to the particular space, size and location in a lot where interment is desired.
(G) Errors may be corrected. The city reserves the right to correct any errors made making interments
or disinterments, or in the description or transfer of any property, either by cancelling or substituting
the transfer or refunding the amount paid on account of that purchase. In the event the error shall
involve the interment of the remains of any person in that property, the city reserves the right to
disinter and reinter the remains in property of equal value and similar location, or as otherwise directed
by the lot owner.
(H) Delays caused by protests. The city shall in no way be liable for any delay in the interment or
disinterment where a protest to the interment or disinterment has been made or where ordinances or
permits have not been complied with. The city may require any protest to be filed in writing.
(1) Not responsible for identification or embalming. The city shall not be liable fort he interment
permit nor for verifying the identity of the person interred; nor shall the city be liable in any way for the
embalming or cremation of the body.
(J) No interment or disinterment permitted unless property paid for. No interment or disinterment
shall be permitted in any property not fully paid for.
(K) Interment of more than one body.
(1) One casket, or one casket and one cremains, or two cremains are allowed to be interred in one
grave space.
(2) A second right of interment may be purchased by the lot owner for the interment of an infant or
cremains in between two blood relatives.
(3) Interment of up to four cremated remains will be allowed in certain cremation grave spaces of
Section 12 and Schmidt's Addition.
(4) Certain reclaimed or repurchased properties throughout the cemetery may also be allowed
multiple interments of cremains, depending on location, character of surrounding area, size of property,
placement of memorials and other considerations made according to the judgment of cemetery
management.
(L) Interment of human remains. The use of the property in the cemetery is restricted to the
interment of human remains only.
(M) Disinterment for profit prohibited. Disinterment so the lot or items contained in the lot may be
sold for profit, or disinterment contrary to written instructions of the lot owner, is forbidden.
(N) May obtain different lot. A bedy Remains may be disinterred from its original lot and be interred
in a different lot in the cemetery; provided, there has been a property transfer or purchase for that
purpose.
(0) Care in disinterment. The city shall exercise due care in making a disinterment, and it shall assume
no liability for damage to any casket or burial vault while making the disinterment.
(P) Disinterment during winter prohibited. Disinterments during the time period of November 16
through April 14 are not allowed.
(2004 Code, § 94.36) (Ord. 735, passed 4-11-1986; Ord. 772, passed 6-22-1988; Ord. 05-0412, passed 8-
23-2005; Ord. 13-702, passed 1-22-2013) Penalty, see § 10.99
§ 94.37 PAYMENTS.
Payment of service charges. Charges for cemetery services must be paid prior to or at the time of the
issuance of any order to inter or disinter. Satisfaction of all indebtedness due the city must be made
before interment or disinterment.
(2004 Code, § 94.37) (Ord. 735, passed 4-11-1986; Ord. 13-702, passed 1-22-2013)
§ 94.38 WORK AND IMPROVEMENTS; CITY CONTROL.
(A) Work to be done by city. Only the city shall perform grading, landscaping work and improvements
of any kind, and all care on lots, trees, shrubs and herbage of any kind, including trimming, cutting or
removal. All interments and disinterments shall be made only by the city.
(B) City directs and may remove improvements. All improvements or alterations of individual property
in the cemetery shall be under the direction of and be subject to the consent, satisfaction and approval
of the city, and, should improvements be made without the city's consent, the city shall have the right to
remove, alter or change those improvements at the expense of the persons making the improvement or
the lot owner.
(2004 Code, § 94.38) (Ord. 735, passed 4-11-1986; Ord. 13-702, passed 1-22-2013)
§ 94.39 LOT DECORATION.
(A) Ground planting of flowers is not permitted. The city shall have authority to remove all floral
designs, flowers, weeds, trees, shrubs, plants or herbage of any kind from the cemetery as soon as, in
the judgment of the city, they become unsightly, dangerous, detrimental or diseased, or when they do
not conform to maintenance standards. The city shall not be liable for floral pieces, or for baskets or
frames in which or to which floral pieces are attached. The city shall not be liable for lost, misplaced or
broken flower vases. The city shall not be responsible for plants, herbage or plantings of any kind
damaged by the elements, thieves, vandals or by other causes beyond its control. The city reserves the
right to prevent the removal of any flowers, floral designs, trees, shrubs, plants or herbage of any kind,
without its consent.
(B) Floral frames, when removed from the lot site, unless called for within five days by those lawfully
entitled to them, may be disposed of by the city in any manner it sees fit.
(C) (1) The placing of boxes, shells, toys, metal designs, ornaments, chairs, settees, wood or iron
cases and similar articles upon lots shall not be permitted, and if so placed, the city may remove the
same unless they be wholly contained within an approved flower pot or flower box fitting over a
monument.
In no case shall any decoration or ornamentation be allowed if its design is deemed to be
MILL ar - offensive in nature as determined by `"- -it , include food and beverages or other items for
human consumption, be constructed of glass, contain light -emitting elements or be in any way designed
to move either mechanically or by other means, including by natural wind. The city may remove any
decoration or ornamentation immediately if it does not comply with this section.
(2) No item may be affixed to monuments; except that, a certain item may be affixed to the face of
monuments; provided, it does not protrude more than one inch beyond vertical surfaces, the faes , f th.,
w .A+;;'Ad does not exceed 20 square inches in size and is maintained by the persons affixing such
items. The city will not maintain items affixed to monuments,
(D) Cut flowers may be deposited on graves only on Memorial Day, except flowers may be in
approved vases or holders. Only one flower holder per lot is allowed.
(E) Glass containers are not allowed.
(F) Cut flowers and plastic flowers will be removed from the ground within seven days after Memorial
Day.
(G) Unsightly flowers and wreaths will be removed at the discretion of the city.
(H) Live plants will be allowed only in approved pots, urns or holders.
(1) Metal flower holders of an approved design are permitted. Cementing of these flower holders is
not allowed. The bottom of the flower holder is to be a minimum of 18 inches from the ground. The city
may remove non -conforming flower holders.
(J) Flower holders shall be placed in line with existing flower holders.
(K) Wreaths are permitted if they are attached to the monument or placed in approved holders.
(L) All bronze cups must be turned down by November 1 to prevent damage.
(M) The city shall not be responsible for plant stands, pots and vases or other holders damaged due
to freezing, snow removal for funerals, or damage due to the necessary removal of the items.
(N) Regulations are posted outside of the office building.
(2004 Code, § 94.39) (Ord. 735, passed 4-11-1986; Ord. 772, passed 6-22-1988; Ord. 11-0673, passed 7-
26-2011; Ord. 13-702, passed 1-22-2013)
§ 94.40 VISITOR CONDUCT; REGULATIONS.
(A) Must use walks. Persons within the cemetery grounds shall use only the avenues, walks, alleys
and roads.
(B) Trespassers on cemetery lots. Access by city employees or agents in the maintenance of cemetery
lots is not considered trespassing. Only the lot owner and his or her relatives shall be permitted on
cemetery lots. Any other person thereon shall be considered a trespasser, and the city shall owe no duty
to the trespasser to keep the property, or the memorial thereon, in a reasonably safe condition.
(C) Children. Children shall not be permitted within the cemetery, or its buildings, unless
accompanied by a responsible adult.
(D) Flowers and the like. All persons are prohibited from gathering flowers, either cut or wild, or
disturbing trees, shrubbery or plants, or feeding or disturbing birds or wildlife.
(E) Refreshments. No person shall be permitted to have refreshments within the cemetery except as
authorized by the city.
(F) Loitering prohibited. Persons shall not be permitted to loiter in the cemetery.
(G) Loud talking. Boisterous or unseemly conduct shall not be permitted in the cemetery.
(H) Littering. Littering at the cemetery is prohibited. All waste shall be disposed of in appropriate
receptacles.
(1) Automobiles. Automobiles, including motorcycles and all other licensed vehicles, shall not be
driven through the grounds at speeds greater than 15 mph and must always be kept on the right side of
the cemetery roadways. Automobiles are not allowed to park or to come to a full stop in front of an
open grave unless those automobiles are in attendance at the funeral. Automobiles must stay on
roadways and are not allowed on lawn areas.
(J) Recreational vehicles. No motorized recreational vehicles, including but not limited to, motorized
scooters, snowmobiles, motorized carts, all -terrain and off -road vehicles or other similar recreational
vehicles shall be admitted to the cemetery, except those as may be in attendance at funerals or on
business. This section shall not apply to any vehicle designed specifically for personal mobility.
(K) Peddling or soliciting. Peddling of flowers or plants, or soliciting the sale of any commodity, is
prohibited within the cemetery without the approval of the city. Violation of these rules and regulations
may result in dismissal from cemetery property.
(L) Firearms. No firearms shall be permitted within the cemetery, except on special permit from the
city, or at a military or veteran funeral.
(M) Notices and advertisements. No signs, notices or advertisements of any kind shall be allowed in
the cemetery unless placed by the city.
(N) Pets. Pets shall not be allowed on the cemetery grounds or in any of the buildings.
(0) Hours. The cemetery grounds shall remain open from 8:00 a.m. to 4:30 p.m., Monday through
Friday and at other times by special arrangements.
(P) Improprieties. There shall be observance of all proprieties at the cemetery, whether embraced in
these rules and regulations or not. Improprieties shall not be allowed, and the city shall prevent
improper behaviors and assemblages.
(Q) City to enforce rules. Employees are hereby empowered to enforce all ordinances, and to exclude
from the cemetery any person violating the same. Employees shall have charge of cemetery grounds
and buildings and, at all times, shall supervise and maintain control of all persons at the cemetery,
including the conduct of funerals, traffic, employees, lot owners and visitors.
(2004 Code, § 94.40) (Ord. 735, passed 4-11-1986; Ord. 05-0412, passed 8-23-2005; Ord. 13-702, passed
1-22-2013) Penalty, see § 10.99
§ 94.41 FEES, GRATUITIES AND COMMISSIONS PROHIBITED.
No person, while employed by the city, shall receive any fee, gratuity or commission, except from the
city either directly or indirectly, under penalty of dismissal.
(2004 Code, § 94.41) (Ord. 735, passed 4-11-1986; Ord. 13-702, passed 1-22-2013) Penalty, see § 10.99
§ 94.42 PROTECTION AGAINST LOSS OR DAMAGE; DISCLAIMER.
(A) Disclaimer. The city disclaims responsibility for losses or damages caused by the elements, an act
of God, common enemy, thieves, vandals, strikers, malicious mischief makers, explosions, unavoidable
accidents, invasions, insurrections, riots or order of any military or civil authority, whether the damage
be direct or collateral.
(B) City may charge for unusual repairs necessitated by acts of God and the like. In the event that it
becomes necessary to repair or reconstruct any natural stone or concrete work on any section or lot, or
any portion or portions thereof in the cemetery which has been damaged as herein described, the city
shall give a ten-day written notice of the necessity for the repair to the lot owner of record. The notice
shall be given by depositing the same in with the United States Postal Service, addressed to the lot
owner of record at his or her address as stated in the records of the city. In the event the lot owner fails
to repair the damage within a reasonable time, the city may direct that the repairs be made and charge
the expense to the lot owner of record.
(2004 Code, § 94.42) (Ord. 735, passed 4-11-1986; Ord. 13-702, passed 1-22-2013)
§ 94.43 CEMETERY FUNDS.
(A) Cemetery funds shall:
(1) Be used for any care and maintenance necessary by natural growth and ordinary wear including
planting, cutting, watering and care of lawns, trees and shrubs, the cleaning and upkeep of buildings and
the maintenance of utilities, walls, roadways, walks and other improvements of the cemetery;
(2) Not be used for the maintenance, repair or replacement of any memorials, sod or flowers owned
by lot owners that may be caused by the elements, an act of God, common enemy, thieves, vandals,
strikers, malicious mischief makers, explosions, unavoidable accidents, invasions, insurrections, riots or
by order of any military or civil authority, whether the damage be direct or collateral, other than as
herein provided; except that, the City Council may direct that certain repairs or maintenance be done
using city funds;
(3) Be deposited with others of like character and intent;
(4) Not be used to benefit any one individual property, but rather be used for the good of the
cemetery as a whole; except that, the City Council may approve use of city funds to make repairs or
improvements to specific properties, at its discretion;
(5) Be limited to appropriations made by the City Council for the care of the grounds, buildings and
cemetery maintenance; and/or
(6) Be used in whatever manner deemed appropriate by the city for the care, reconstruction, repair
and maintenance of all or any portion of the cemetery improvements, and for other costs necessary to
the preservation of the city's legal rights.
(2004 Code, § 94.43) (Ord. 735, passed 4-11-1986; Ord. 13-702, passed 1-22-2013)
§ 94.44 MEMORIALS; STANDARDS AND PERMITS.
(A) Memorials.
(1) Only one central memorial, placed;,; the -EeRte� of thelet,in line with existing memorials
shall be allowed on a lot.
(2) Memorials shall be no larger than the maximum size indicated for each type of memorial, based
on the size of the grave and lot, as prescribed by the city.
(3) A permit, obtained prior to ^- ;at the +;Y..,, of installation, is required for each memorial installed
at the cemetery. 'ermits are issued to install memorials after the city ensures:
a) Length, width and height dimensions meet requirements prescribed by the city.
b) Memorial design and materials used meet requirement prescribed by the city.
c) Artistic renderings made a part of the memorial are not obscene, vulgar or offensive, as
defined in Chapter 131 or determined by the city.
d) Lettering and verbiage on the memorial does not contain and are not arranged to contain
obscene, vulgar or offensive words or phrases.
(4) Cement washes required. Cement washes will be required on all memorials in the size specified
in the permit, as determined by the city. The city may also approve washes of natural stone, provided
they shall have less ongoing maintenance when compared to cement washes.
(5) Bronze as part of memorials. Bronze that is imbedded on a memorial must be recessed so as to
be flush with the surrounding stone or cement; except that, any bronze lettering or design shall
protrude no more than one -quarter inch above horizontal surfaces and no more than one inch from
vertical surfaces.
(6) Designated in -ground cremation areas only. Only one marker or monument is allowed in
designated in -ground cremation areas. Markers and monuments shall not exceed the permitted size, as
Prescribed by the city.
(d ) The city reserves the right to correct any errors made by its employees or by another person or
persons regarding the location, size or placement of a memorial.
( ) A written request may be issued to the city for the placement of unusually shaped or oversized
memorials. These memorials, personal columbaria or private mausoleums may be allowed in areas of
the cemetery where adequate space may be purchased and be subject to provisions herein.
(B) Markers and footstones.
(1) All markers and 'ootstones must be set flush with the ground.
(2) Flower vases integrated into flush markers are not permitted.
(3) Markers and footstones of bronze or other materials shall be recessed so as to be flush with
other marker materials.
(4) Lettering or designs +Rfor markers plaeed 9R .-eArUpet er +,,p and footstones may protrude no
more than one -quarter inch above horizontal surfaces the Respet 9F steRe.
(5) Veterans' markers approved by the Department of Veterans' Affairs may be affixed into the
markers; provided, they are countersunk into the face of the stone or cement wash so the base of the
medallion does not protrude higher than the face of the stone.
(6) Any items affixed to markers are the responsibility of the lot owner; the city is not responsible
for the maintenance of these items. If the items are affixed contrary to the memorial permit, they may
be removed by the city at the lot owner's cost.
(C) Monuments.
(1) All monument foundations shall be installed by the same company or persons supplying the
monument, which company or person shall be responsible for and guarantee the quality and strength of
the foundation.
(2) Monuments and their foundations shall not encroach into the space required for interment of a
full Seized- vault and- e—asket bwFial, WhiGh is appFe)(imately eight feet, Six iRehes by thFee feet, Six iRehes
standard size prescribed by the city, unless other restrictions are necessary based on the size and type of
property.
(3) Veterans' markers approved by the Department of Veterans' Affairs may be affixed onto
monuments, as provided herein.
t.
(G) Permit required.
(1) A permit is required to install memorials. Permits will be required for each memorial and must
be obtained prior to installation. The city will fix, and from time to time revise, any permit fee.
(2) Any memorial installed without first obtaining a permit may be removed until the permit is
obtained. An additional charge for equipment, labor and storage may be assessed for removal of
unpermitted memorials.
(H) Large memorials, areas of the cemetery. Large monuments, unusually shaped or oversized
monuments, personal columbaria or private mausoleums may be allowed in areas of the cemetery
where adequate space may be purchased. Each request for memorials not complying with these rules
and regulations shall be reviewed independently with regard to required space and appropriate fit of
the memorial and shall be approved only by special permit issued by the city.
(1) Exceptions. Areas set aside as cremation grave spaces and certain cremation properties in portions
of Section 12 and Schmidt's Addition will be allowed one monument regardless of the number of
cremains interred, which shall not exceed the maximum size identified in the permit.
(2004 Code, § 94.44) (Ord. 735, passed 4-11-1986; Ord. 772, passed 6-22-1988; Ord. 99-264, passed 10-
12-1999; Ord. 05-0412, passed 8-23-2005; Ord. 13-702, passed 1-22-2013) Penalty, see § 10.99
§ 94.45 MEMORIALS; CONSTRUCTION REGULATIONS.
(A) Persons employed in placing or erecting monuments, or bringing in materials, shall, as to the city,
operate as independent contractors only under permit from the city and be under the supervision of the
city. These persons are prohibited from attaching ropes to monuments, to trees or to shrubs. These
persons shall not permit material to be on adjoining lots or block avenues or pathways longer than
necessary. These persons shall take care to do as little injury to the grass, trees and shrubs, and the like,
as possible and are responsible for removing debris and restoring the grounds and sod to their original
condition.
(B) Damage done to any property shall be repaired by persons placing or erecting memorials. Damage
that is not repaired in a timely manner may be repaired by the city, and the cost of the repairs shall be
charged to the persons installing the memorial.
(C) No material, machinery or other item used for the construction of memorials may be brought into
the cemetery until required for immediate use; nor under any circumstances when a funeral is in
process. Nor shall any memorial work be conducted, except during normal cemetery hours. Material
may not be placed on adjoining lots without permission from the city. Work shall proceed promptly until
the erection of the memorial is completed.
(D) No work of any kind shall be done while a funeral or interment is being conducted.
(E) The installation of coping, curbing, fencing, hedging, plantings, grave mounds, borders, enclosures
of any kind, brick, cinders, tile, stone, marble, terra cotta, sand, cement, gravel or wood shall not be
allowed on or around any lot. The city reserves the right to remove the same if so erected, planted or
placed and charge the cost of removal to the lot owner.
(F) The city shall have the authority to reject any permit application based on the plan or design for
any memorial which, on account of its size, design, inscription, kind or quality of stone is, in the opinion
of the city, unsuited to the lot on which it is to be placed.
(G) The city reserves the right to stop all work of any nature being done at the cemetery whenever, in
its opinion, proper preparations therefor have not been made, when tools and machinery are
insufficient or defective, when work is being executed in a manner so as to threaten life or property,
when persons installing memorials are guilty of misrepresentation, when any reasonable request on the
part of the city is disregarded, when work is not being executed according to the permit, or when a
worker violates these rules and regulations. Completed work is subject to the approval of the city.
(H) All memorials shall be constructed of natural stone. Should any memorial become unsightly,
dilapidated or dangerous, the city shall have the right to correct the condition or to remove the same, at
the expense of the lot owner.
(1) No memorial shall be removed from the cemetery, except by the city. Only upon the written order
of the lot owner and permission being subsequently granted by the city shall a memorial be removed.
(2004 Code, § 94.45) (Ord. 735, passed 4-11-1986; Ord. 772, passed 6-22-1988; Ord. 13-702, passed 1-
22-2013) Penalty, see § 10.99
Adopted by the Hutchinson City Council this day of 12022.
ATTEST:
Gary T. Forcier, Mayor Matthew Jaunich, City Administrator
Melissa Starke
From: Tom Parsons <tparsons@crowrivergolf.com>
Sent: Tuesday, July 5, 2022 4:18 PM
To: Tom Gifferson
Subject: Varience grant +
EXTERNAL EMAIL ALERT: This message originated. -from outside the City of Hutchinson email system. Unless you
recognize the sender and know the content, DO NOT click links or open attachments.
Dear Chief,
Tom Parsons here; I am the General Manager/Head Golf Professional at Crow River Golf Club. We have a member golf
tournament, and a few members would like to park their mobile homes and fish houses in the gravel parking lot on
Friday and Saturday, July 15 & 16. 1 hope you would be so kind as to allow us a variance grant for the two nights.
The club owns the gravel parking lot if that makes any difference.
Thank you for your consideration in this matter.
Take care,
Tom Parsons, PGA
General Manager/Head Golf Professional