The URL can be used to link to this page

cp04-12-22HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 12, 2022 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff' committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hope Family Church ('The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15446 — Resolution Accepting $5000.00 Donation from Hutchinson Kiwanis Club for Improvements and Additions to Hutchinson Kiwanis Park (b) Resolution No. 15448 — Resolution Accepting Cash Donations for the Fireman's Park Project (Goebel Foundation Inc $10,000.00; Hutchinson Kiwanis Club $1,000.00; Patrick & Jessica Chapman $1,000.00) PUBLIC COMMENTS is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 22, 2022 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic Church on April 22, 2022 (b) Consideration for Approval of Granting Permission to Crow River Winery to Dispense Liquor at Upcoming Events — Garlic Festival, MN Pottery Festival and Arts & Crafts Fair CITY COUNCIL AGENDA April 12, 2022 (c) Consideration for Approval of Issuing Transient Merchant License to Virginia Hightower of TNT Fireworks from June 11 — July 12, 2022, in Walmart Parking Lot (d) Consideration for Approval of Water Treatment Plant Reverse Osmosis Reject Piping Improvements (e) Consideration for Approval of Items for 2022 Street Mill and Overlays (Letting No. 2, Project No. 22-02) 1. Resolution No. 15438 — Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15439 — Resolution Receiving Report and Calling Hearing on Improvement (f) Consideration for Approval of Resolution No. 15445 - Resolution Authorizing to Execute MNDOT Agency Agreement for Federal Airport Expenses Reimbursement (g) Consideration for Approval of Resolution No. 15447 — Resolution to Sell at Auction Surplus Property (Dodge Dakota Truck) (h) Appointment of Elizabeth Cheney to Police Commission to May 2025 (i) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. 8. PUBLIC HEARING FOR TRUNK HIGHWAY 15 TRAIL IMPROVEMENTS (LETTING NO. 3, PROJECT NO. 22-03) 1. Resolution No. 15440 — Resolution Ordering Improvement and Preparation of Plans and Specifications 2. Resolution No. 15441 — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids 9. PUBLIC HEARING FOR BRIDGE DECK REHABILITATIONS (LETTING NO. 10, PROJECT NO. 22-10) 1. Resolution No. 15442 — Resolution Ordering Improvement and Preparation of Plans and Specifications 2. Resolution No. 15443 — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids MMUNICATIONS REQUESTS AND PETITIONS purpose o this portion o o the agenda is to provide the unci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 10. PARKS/RECREATION/COMMUNITY EDUCATION YEAR END REPORT UNFINISHED BUSINESS 2 CITY COUNCIL AGENDA —April 12, 2022 NEW BUSINESS 11. APPROVE/DENY CHANGE ORDER 005.1 — SOIL CORRECTIONS — NEW POLICE FACILITY PROJECT 12. APPROVE/DENY RESOLUTION NO. 15436 — RESOLUTION IMPLEMENTING THE LABOR AGREEMENT BETWEEN THE CITY OF HUTCHINSON AND LAW ENFORCEMENT LABOR SERVICES, INC. REPRESENTING HUTCHINSON 13. APPROVE/DENY RESOLUTION NO. 15444 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT - LETTING NO. 8/PROJECT NO. 22-08 (WASTEWATER TREATMENT FACILITY OXIDATION DITCH AERATION IMPROVEMENTS) 14. APPROVE/DENY RESOLUTION NO. 15448 - RESOLUTION ACCEPTING THE OTTER AND CAMPBELL LAKES RESTORATION PROJECT ENVIRONMENTAL ASSESSMENT WORKSHEET AND AUTHORIZING DISTRIBUTION 15. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR APRIL 26, 2022, AT 4:00 P.M. TO REVIEW ARPA FUNDING GOVERNANCE (The purpose o t us portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Sustainability Advisory Board Minutes from November 15, 2021 (b) Hutchinson Housing & Redevelopment Authority Board Revised Minutes from November 16, 2021 (c) Hutchinson Housing & Redevelopment Authority Board Minutes from February 15, 2022 (d) Hutchinson Utilities Commission Minutes from February 23, 2022 (e) EDA Board Minutes from February 23, 2022 (fl Library Board Minutes from February 28, 2022 MISCELLANEOUS 17. STAFF UPDATES 18. COUNCIL/MAYOR UPDATE ADJOURNMENT cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution No. 15446 Hutchinson Kiwanis Park Donation Agenda Item: Department: PRCE LICENSE SECTION Meeting Date: 4/12/2022 Application Complete N/A Contact: Lynn Neumann Agenda Item Type: Presenter: n/a Reviewed by Staff ❑f Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Hutchinson Kiwanis Club has made an ongoing commitment to make improvements and additions to Hutchinson Kiwanis Park. During their fundraising efforts, the club raised $5,000.00 to donate to the City of Hutchinson. The funds will be used to purchase additional amenities to add to the existing park features. Staff is requesting City Council authorization to accept the $5,000.00 donation. Member (s) of the Kiwanis Club will be in attendance at the council meeting to present the check and talk about their donation efforts. They would also like a photo of them presenting the check. BOARD ACTION REQUESTED: Approve Resolution No. 15446 to accept the donation of $5,000.00 for improvements to Hutchinson Kiwanis Park. Fiscal Impact: Funding Source: Neighborhood Donation FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: Neighborhood Donation CITY OF HUTCHINSON RESOLUTION NO. 15446 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Hutchinson Kiwanis Club $5,000.00 4/5/2022 WHEREAS, such donations have been contributed to the City of Hutchinson Parks Department towards additional amenities for the existing park. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 12th day of April 2022. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor CITY OF HUTCHINSON RESOLUTION NO. 15448 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Goebel Foundation Inc Hutchinson Kiwanis Club Patrick & Jessica Chapman Amniint flnnatinn flats $10,000.00 4/7/2022 $1,000.00 4/7/2022 $1, 000.00 4/7/2022 WHEREAS, such donations have been contributed to the City of Hutchinson Fire Department towards the Firemans Park project. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 12th day of April 2022. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 22, 2022 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff' committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad Czmowski, Dave Sebesta and Pat May. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by May, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — River of Hope Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunityor members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 8, 2022 Motion by Christensen, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Professional Services Agreement with AE2S Inc. for Wastewater Treatment Facility Headworks Programming (b) Consideration for Approval of Agreement with McLeod County for ARMER Radios (c) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Center for the Arts on April 28, 2022 (d) Consideration for Approval of Non -Waiver of Tort Liability Limits for General Liability CITY COUNCIL MINUTES — March 22, 2022 (e) Consideration for Approval of Items for Trunk Highway 15 Trail Improvements (Letting No. 3, Project No. 22-03) 1. Resolution No. 15431 — Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15432 — Resolution Receiving Report and Calling Hearing on Improvement (f) Consideration for Approval of Items for Bridge Deck Rehabilitations (Letting No. 10, Project No. 22-10) 1. Resolution No. 15433 — Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15434 — Resolution Receiving Report and Calling Hearing on Improvement (g) Consideration for Approval of Resolution No. 15435 — Resolution Closing of the 2018 Construction Fund to the 2019 Construction Fund (h) Claims, Appropriations and Contract Payments Items 7(d) and 7(e) were pulled for separate discussion. Motion by Czmowski, second by Sebesta, to approve consent agenda with the exception of the items noted above. Motion carved unanimously. Item 7(d) had separate discussion. Council Member Sebesta asked for clarification on what this item is about. City Attorney Marc Sebora explained that that the statutory municipal tort liability limits are $500,000 per claimant and $1,500,000 per occurrence. If the City waives these limits, then it has to purchase excess liability coverage. In the past, the City, along with almost all Minnesota cities, has not waived the municipal torts because it would expose the City to potential claims and payments above the statutory limit. Motion by Sebesta, second by Christensen, to approve Item 7(d). Motion carried unanimously. Item 7(e) had further discussion. Mayor Forcier expressed that he feels that the City should not be expending funds on this project at this time. Kent Exner, City Engineer, clarified that this project is being funded almost entirely, if not entirely, with grant funds. This project is for trail improvements on the west side of Hwy 15. Motion by Czmowski, second by May, to approve Item 7(e). Motion carried unanimously. PUBLIC HEARINGS - NONE 5 urpose o this portion o t e agenda is to provi e the ounci with information necessary to craft wise policy. es items like monthly or annual reports and communications from other entities.) 8. PRESENTATION BY NUVERA ON FIBER OPTICS PROJECT Richard Jeidy, Director of Sales of Nuvera, presented before the Council. Mr. Jeidy presented on Nuvera's "Gig Cities" fiber expansion project that is scheduled to begin this year. Mr. Jeidy provided background on Nuvera itself and explained that it serves over 70,000 voice, video and internet connections company -wide. Mr. Jeidy explained that the "Gig Cities" project extends access to fiber -based Internet service delivering Gig speeds. The total project investment is over $250 million and will take a few years to complete. Mr. Jeidy explained that fiber is the key to making connections for speed, reliability and providing unlimited capacity to support emerging 2 CITY COUNCIL MINUTES — March 22, 2022 technologies. He also explained that pricing is the same for all communities included in this project regardless of the location. Mr. Jeidy spoke about the importance of strong connections for economic development opportunities, attracting/retaining Gig workers/learners, increasing home values and having local teams for installations and repairs. Mr. Jeidy reviewed the construction process as well as public/private partnership funding opportunities. Chris Wersal, Nuvera, presented before the Council. Mr. Wersal provided an overview of the areas where the project will take place in the city in 2022. He noted that field staking is taking place currently and work will begin a month or so. Kent Exner, City Engineer, suggested and urged that Nuvera continue to communicate with residents on the project and provide status updates and other information when needed. 9. PUBLIC WORKS YEAR END REPORT Kent Exner, Public Works Director/City Engineer, presented before the Council. Mr. Exner reviewed the departments that make up public works which include engineering, streets/roadways, cemetery, airport, HATS facility, water, wastewater and storm water. Mr. Exner reviewed the core services that public works provides and also noted that the department has 30 full-time employees. He then provided the primary services provided by engineering, operations/maintenance, and water/ wastewater. Mr. Exner highlighted significant accomplishments in 2021 which included several major street improvement projects, utilities projects at water and wastewater, infrastructure maintenance projects, facility projects at the airport, cemetery and HATS facility, along with vehicles/equipment procurements. Mr. Exner then reviewed major goals and objectives for 2022. One major project is to improve Otter and Campbell Lakes and the South Fork Crow River. The project includes a forebay to trap upstream sediments and stream bank and shoreline restoration. This project was included in the state bonding bill. Mr. Exner also reviewed information received from the City's community survey, pavement management information and information related to utility rates and other public works data. UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY RESOLUTION NO. 15437 -RESOLUTION OF THE CITY OF HUTCHINSON, MINNESOTA, REESTABLISHING THE BOUNDARIES OF ELECTION PRECINCTS AND ESTABLISHING POLLING PLACE LOCATIONS Matt Jaunich, City Administrator, explained that at the urging of the Minnesota Secretary of State's Office, staff is recommending that the City's polling locations be separated. Currently, the Recreation Center is the combined polling place for all 9000 registered voters who live in Precincts 1, 2, and 3. Staff is proposing to separate the polling locations to the following locations: Precinct 1 — Ridgewater College (2 Century Avenue); Precinct 2 — Days Inn (1000 Hwy 7 West); Precinct 3 — Recreation Center (900 Harrington Street). Staff will do as much voter/resident outreach as possible to make everyone aware of the change in polling locations. Motion by May, second by Christensen, to approve Resolution No. 15437. Motion carried unanimously. GOVERNANCE CITY COUNCIL MINUTES — March 22, 2022 (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from January 24, 2022 (b) Public Arts Commission Minutes from February 9, 2022 (c) City of Hutchinson Financial Report and Investment Report for February 2022 MISCELLANEOUS 13. STAFF UPDATES Tim Gratke — Mr. Gratke noted that the water/wastewater department is looking for seasonal employees and urged individuals to apply that are at least 18 years of age/high school graduates. John Olson — Mr. Olson spoke about the Civil Air Patrol hangar project, which will most likely begin after the 4th of July. Mr. Olson also spoke about potholes and informed listeners to call 234-4219 to report large potholes or to report them online as well. Kent Exner — Mr. Exner noted that the City applied for a grant for the County's CSAH 115/Jefferson Street project, however did not receive award of the grant. McLeod County is hoping to deliver that project in 2023. MnDOT is administering a reconstruction project in Kimball south of Hwy 55 and it will be starting in April. Matt Jaunich — Mr. Jaunich noted that the League of Minnesota Cities Annual Conference is being held the end of June in Duluth. If any council members are interested in attending they should let him know. 14. COUNCIL/MAYOR UPDATE Gary Forcier — Mayor Forcier noted that a seat will be opening in May on the Police Commission. He announced that Liz Cheney has submitted an interest form and he would like to appoint her at the next Council meeting if there is no objection. No objections were made. ADJOURNMENT Motion by May, second by Forcier, to adjourn at 6:55 p.m. Motion carried unanimously. 2 HUTCHINSON CITY COUNCIL �,tyRf�► Request for Board Action 7A �� Agenda Item: Short -Term Gambling License - St. Anastasia Catholic Church Department: Administration LICENSE SECTION Meeting Date: 4/12/2022 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑✓ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: St. Anastasia Catholic Church has submitted a short-term gambling license application into administration for review and processing. The application is for an event the church is holding on April 22, 2022. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to St. Anastasia Catholic Church on April 22, 2022. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 4 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered A lication T � Short Term Date(s) !� �Z�Zr} Fee: $30.. ;0 ont ay/Year - Month/Day/Year �r7j�yt7 T �0 lur�!—ization Information$! �� 1 lGcS 1 x 320 cv,S 1-105D+ Name Phone Number Address where regular meeting are held City State Zip Federal or State ID: 1`VI.N -- 0 5(p iqq 0 F'� 41 — o -m i 3 q.,5 Day and time of meetings? IFS Is this organization organized under'the laws of the State of Minnesota? Byes ❑ no How long has the organization been inexistence t j How may members in the organization? What is the purpose of the organization? D 1 A9 C f'uo — S6 In whose custody will organization records be kept? V Mtn , S& O; f&ft Ws p� p Name Phone Number Address City State Zip Authorized Officer of the True Name Phone Number 1122S CSA 10 -D ski e532-5 Residence Address City State Zip Date of Birth: 61 / Z(p / 1 Cl T-�q- Place of Birth: N)O/J (emu� Iy l Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes KLno If yes, explain: City of Hutchrmon Applicationfor Gambling Devices License Page Z of 4 under Minnesota Statute 349) True Name 116 Residence Address City Date of Birth: Of / 7-io / L q T47 Place of Birth: Month/day/year Have you ever been convicted of any crime other than a traffic offense? If yes, explain: How long have you been a member of the organization? S 5o uo-4- Phone Number iy1,N 5C)32-Jr5- State Zip ^ ee DD''.. ff l , Nk" Lit 'y � AAt\J City State ❑ yes ki no Game Information _ Location #1 ��- �4Y1C�8�(,�'lcC� ��;�'I�.O-C l G L'%�'�Lf.(.I�GI�✓ �ZU 5� �- l� � �- Name of location where game will be played Phone Number 4wo 6Tww- hscvl /\/'5350 Address oflocation where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: 4 12�� Z� 22_ through Hours of the day gambling devices will be used: From 3 U AM rpm To 300 AM Maximum number of player. j �'1 `, pri�lhe� 1-QY }� fful- Will prizes be paid in money or merchandise? I money gt merchandise Will refreshments be served during the time the gambling devices will be used? 44yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes 0-no ame Information _ Location #2 Name of location where game will be played Address of location where game will be played Phone Number City State Zip Date(s) and/or day(s) gambling devices will be used: through AM Hours of the day gambling devices will be used: From pM To Maximum number of player Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If ves. will a charge be made for such refreshments? ❑ ves ❑ no AM City of Hutchinson Application for Gambling Devices License Page 3 of 4 Officers of the Organization 'necessary, list additional names on separate sheet) e � G� yAo rk- Wor Name Title 1 --T LIAMS /K&/ 5C535D Residence Address City State Zip &g 16 F-Ir]- -C4 01 Name Title 5 �t AA a4l 9-- Il'lsm Wj 5336�o Ressi,,dencee Address City State zip { / /� � 8 Name cm s Gfi(,1 YlS c1i1 Tit -le I A `/ 5(53 1:�' D Ra7dence Address City State Zip Officers or Other Persons Paid f� Services Information (if necessary, list additional names on se arate sheet - - --- — p ---- Name Title Residence Address City State zip Name Title Residence Address City State zip Name Title Residence Address City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager yes O no 61-( Authorized Officer yes O no All Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. of authorized officer of organization gambling manager of organization Date Date Internal Use Only City of Hutchinson Application for Gambling Devices License Page 4 of 4 City Council ❑ approved ❑ denied Notes: HUTCHINSON CITY COUNCIL c`=yaf Request for Board Action 7AZ Owl-7 Agenda Item: Consideration of Crow River Winery Dispensing Liquor Department: Administration LICENSE SECTION Meeting Date: 4/12/2022 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑✓ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Crow River Winery has requested to dispense liquor at some upcoming community events being held in the City. The first event is the Minnesota Pottery Festival being held July 30 & 31, 2022, at Les Kouba Park. The second event is the Minnesota Garlic Festival being held August 13, 2022, at the McLeod County Fairgrounds. And the third event is the Arts & Crafts Festival/Taste of Hutchinson being held September 16 & 17, 2022, in Library Square. Crow River Winery is requesting to offer wine, bloody mary's and/or beer by the glass sales. Hutchinson City Code, and state statute, allow for a liquor license holder from an adjacent municipality to dispense liquor at a municipally -owned facility as long as the governing board authorizes the activity. Crow River Winery has submitted a certificate of insurance for the events. Crow River Winery has been authorized by the Council to conduct similar type of activities at these events that have been held in previous years. BOARD ACTION REQUESTED: Authorize Crow River Winery to dispense liquor at the Minnesota Pottery Festival July 30 & 31, 2022; the Minnesota Garlic Festival August 13, 2022; and the Arts & Crafts Festival/Taste of Hutchinson September 16 & 17, 2022. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 0.(U, -� C/ W I N E R Y April 1, 2022 City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Re: Summer 2022 Sales Dear Hutchinson City Council Members: Crow River Winery would like to request permission from the City to offer sales at the following events: • Minnesota Pottery Festival o July 30th & 3112022 o 1003 Les Kouba Parkway Hutchinson, MN o Wine by the glass sales o Hosted by Clay Coyote, Hutchinson, MN • Minnesota Garlic Festival o August 13th, 2022 o McLeod County Fairgrounds o Wine, Beer and Bloody Mary's by the glass o Hosted by Sustainable Farming Association of MN • Hutchinson Arts & Crafts Festival & Taste of Hutchinson o September 16th & 17th, 2022 o Liberty Square, Hutchinson MN o Wine by the glass sales o Hosted by the Hutchinson Chamber of Commerce Crow River Winery, LLC 14848 Hwy 7 E. i Hutchinson, MN 55350 320-587-2922 Scanned with CamScanner Crow River Winery is a locally -owned, operated and licensed Minnesota Farm Winery. Type Code: FAIN Winery License Number: 6302011 Permit Number: 80780 TTB Registry Number: BWN-MN15039 We have been approved to provide sales at these events in the past, as well as other Hutchinson community events throughout the year. Please feel free to contact me with questions. Best, Alexis Ammerman General Manager Crow River Winery aammerman@CrowRiverWinery.com Crow River Winery, LLC 14848 Hwy 7 E. i Hutchinson, MN 55350 320-587-2922 Scanned with CamScanner HUTCHINSON CITY COUNCIL c`=yaf Request for Board Action 7AZ Agenda Item: Transient Merchant License - Virginia Daniel Hightower - TNT Fireworks Department: Administration LICENSE SECTION Meeting Date: 4/12/2022 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 7 consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Virginia Daniel Hightower of TNT Fireworks has submitted a transient merchant license application to hold a fireworks tent sale in the Walmart parking lot from June 11, 2021, to July 12, 2022. Walmart has submitted correspondence indicating that they have no objection to this tent sale on their property. BOARD ACTION REQUESTED: Approve issuing transient merchant license to Virginia Daniel Hightower of TNT Fireworks from June 11 2022, to July 12, 2022, in Walmart parking lot. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: c � I I I Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 /Fax; (320) 234.4240 City of Hutchinson APPLICATION FOR PEDDLERS AND TRANSIENT MERCHANTS (Under Ordinance No. 111) one) l7 Peddler $125.00 Date of Application 02.23.2022 Transient Merchant 125.00 1 License Period: vNW,,,Expires on December 3 1 " of license year �a Valid for the fo lowing dates: JYLV tit 0)? to aid p Parade Peddler $ 30.00 Date of parade: _ 2" X 2" Picture Required Name: VIRGINIA DANIEL HIGHTOWER Height: 512 Weight: 140 Eye Color: BROWN Driver's License Number: _ State: IN Permanent Address: 4003 HELTON DRIVE FLORENCE AL 35630 City State Zip Permanent Telephone: 256.764.6131 Temporary Address: 1300 HIGHWAY 15 S HUTCHINSON MN 55350 State Zip _ Temporary Telephone Access: Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? 0 yes D no If yes, state the nature of offense and punishment or penalty assessed therefore: City of Hutchinson Application for Peddlers and Transient Merchants Page 1 of4 Location Information J _ WALMART PARKINQ LOT Location Name (CA)VIOT OCCUPYPUBLIC RIGHT-OF-WAY) 1300 HIGHWAY 15 S HUTCHINSON MN 55350 Location Address City State Zip If the applicant is not the property owner, the property owner must sign below granting permission for use of said property: SEE PERMISSION LETTER_ _ _ _ _ + Propeot owner signature Properti ownername I Business Information Describe relationship between applicant and employer: PERMITTING COORDINATOR Describe nature of business and describe item(s) offered: RETAILS LE OF MN STATE APPROVED FIREWORKS Describe method of delivery: BY TRUCK Describe source of supply: AMERICAN PROMOTIONAL EVENTS 800,243,1189 Supplier Name Suppler Phone Number 4003_HELTON DRIVE _ _ FLORENCE AL 35630 SupplierAddress City State Zip Supplier Name Suppler Phone Number Supplier Address City State Zip Supplier Name Suppler Phone Number i i Supplier Address 01, State Zip Reference Information Provide two (2) property owners (in McLeod County) for character references: WALMART. INC 479.273.4219 Property Owner Name Property Owner Phone Number 7.02 SW 8TH STREET BENTONVILLE AR 72716 Property Owner Address City State Zip Property Owner Name Property Owner Phone Number I Propertc Owner Address Cin State Zip Ciry of Hutchinson Application for Peddlers and Transient Merchants Page 3 of 4 Reference List last (up to three (3)) previous city(ies) where you carried on same activity (immediately precedingtoday's date): WEST ST P UL to Ciry State Date(s) of Activity ALEXANDRIA to City State Date(s) of Activity BURNSVILLE to City Stale Date(s) of Activity Checklist The following items need to be completed and/or attached in order for the application to be processed: Application/Investigation fee paid in full (check or money order): D yes D no lication comll and si ned: ❑yes D no _ _ I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. I i 1, 02.23.2022 Applicant's SignaturV Date Internal Use Onl Police X approved D denied Notes: City Council D approved ❑ denied Notes: H'/Licc=WApplicationa/ ddlcr. SohcAer, Transicnt.&c DocuSign Envelope ID: 8CA5912B-B890-4021-9DE7-87485AA09264 Walmart 702 SW 8th Street Bentonville, AR 72716 Jasmine.Allen@walmart.com September 2, 2021 To Whom It May Concern, American Promotional Events, Inc. dba TNT Fireworks is an approved National Supplier to conduct fireworks promotions on our Walmart parking lots where this type of promotion is legal. All stores have been researched and approved by the Walmart Realty Department. Approximate time frame for the promotions are: • December 26th, 2021 through and including January 10th, 2022. • June 11th, 2022 through and including July 12th, 2022 with the exception of Utah which has an additional selling period through the end of July for Pioneer Days. American Promotional Events, Inc. dba TNT Fireworks is authorized to sign for and obtain all necessary permits and/or licenses for the promotion and must display such permits and/or licenses at each stand/tent. Walmart grants permission for all patrons of the sale to utilize the restroom facilities at each participating store. An American Promotional Events, Inc. dba TNT Fireworks representative will call you to introduce the company and discuss your participation in the event. Participation is encouraged and does add additional income to your other income account. Store Management must approve the store's participation and placement on the parking lot. Thank you in advance for your cooperation in this matter and if you have any questions, please contact TNT Fireworks at 256-767-7142. Best Regards, T u8lpned by: OOEFEF25F40E... Jasmine Allen Walmart Retail Services mm; o FMN1738 MN1-, AL-MART#1738 1300 HVVY 15 S rx H�!C, HUTCHINSON. AN 553501 V&SNAC fe# 4t r % r (TE14 �3�XQ TE473M40 r WN Ot 1%A r' HUTCHINSON CITY COUNCIL Cftyaf� Request for Board Action 7A =-*-7 Agenda Item: Purchase Order - WTP Reverse Osmosis Reject Piping Improvements Department: PW/Eng LICENSE SECTION Meeting Date: 4/12/2022 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Per the attached Request for Quote response (Rice Lake Construction Group) and Water Department staff's review with the City Finance Department, it is recommended that a purchase order be authorized to administer the Water Treatment Plant Reverse Osmosis Reject Piping Improvements project in the amount of $74,500.00. BOARD ACTION REQUESTED: Approve/Deny Purchase Order Fiscal Impact: Funding Source: Water Fund FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: rw Request for Quote WTP Reverse Osmosis Reject Piping Improvements City of Hutchinson February 2022 and Project #10049 Proposer: ARTICLE 1- QUOTE RECIPIENT 1.1 The Quote is submitted to: City of Hutchinson (Owner) 111 Hassan Street SE Hutchinson, MN 55350-2522 ARTICLE 2 - SUMMARY OF WORK 2.1 The Work shall be completed in accordance with the following drawings: 1. Drawings P100-P401 Reverse Osmosis Reject Piping Improvements 2.2 The Work of this Request for Quote is generally described as: 1. Removal of 24" DIP vent and connecting 12" flush/reject piping headers. 2. Removal of 8" reject piping header and skid tees. 3. Removal of 6" PVC reject and 6" PVC reject flush piping from skid to reject piping header. 4. Removal of the 10" and 12" backwash piping in the RO and Filter rooms as shown. Cap piping as shown on the drawings. 5. Removal of 4" piping remaining from the pilot RO system that used to exist. 6. Temporary installation of 6" flexible hose to drain from RO #1 reject and flush connections. 7. Installation of 6" PVC piping on both reject and flush lines from each skid, combining the lines near the skids. 8. Installation of 8" PVC combined reject piping with 8"x6" reducing tees near each skid and 8" PVC elbow at RO #3. 9. New PVC sewer discharge removable pipe spool system including air gaps for the (2) pipe spool options. 10. New Victaulic and ductile iron piping on existing RO concentrate sewer discharge line. 11. New Victaulic and ductile iron piping to combine filter backwash lines in the Filter room. 12. Cap wall openings where appropriate. 13. Paint new PVC piping in accordance with the existing Hutch WTP paint scheme. 14. Optional Scope Change: Installation of PVC Victaulic connection instead of flange on sewer discharge pipe spool system. ARTICLE 3 - PROPOSER'S REPRESENTATIONS 3.1 In submitting this Quote, Proposer represents, as set forth in the Agreement, that: A. Proposer has examined and carefully studied the Quote Documents, the other related data identified in the Quote Documents, and the following Addenda, receipt of which is hereby acknowledged. Addendum No. Addendum Date Nero Engineering QUOTE FORM 00400-1 B. If specified, or if in Proposer's judgment, any local condition that may affect cost, progress or the performing of the Work, Proposer has visited the Project Site and become familiar with and is satisfied as to the local conditions. C. Proposer is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and the performing of the Work. D. Proposer has carefully studied and correlated the information known to Proposer, and information and observations obtained from Proposer's visits, if any, to the Project Site with the RFQ Documents, E. Proposer has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Proposer has discovered in the RFQ Documents, and the written resolution thereof by Engineer is acceptable to Proposer. If there has been no written resolution by Engineer, the Proposer has included in the Quote a list of clarifications and exceptions to the RFQ Documents. F. The RFQ Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing the Work for which this Quote is submitted. G. Proposer further represents that: 1. This Quote is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; 2. Proposer has not directly or indirectly induced or solicited any other Proposer to submit a false or sham Quote; 3. Proposer has not solicited or induced any individual or entity to refrain from quoting; and 4. Proposer has not sought by collusion to obtain for itself any advantage over any other Proposer or over Owner. ARTICLE 4 - BASIS OF QUOTE 4.1 Proposer will complete the Work in accordance with the RFQ Documents for the following prices. Item Quote Item Description Unit of Price (U.S. Dollars) No. Measure r Q Q1 Reverse Osmosis Reject Piping Lump Improvements Sum (words) 174, s-ba,o 6 (figures) Optional change to PVC Victaulic Q2 Connection on Sewer Discharge I Lump Sum Nero Engineering QUOTE FORM 00400-2 n� (figure ARTICLE 5 - TIME OF COMPLETION 5.1 It is the intent of the Owner to have the Reverse Osmosis Reject Discharge Improvements substantially completed as soon as possible. Contractor shall include with this cluote a ro osed Work schedule. Nero Engineering QUOTE FORM 00400-3 if Proposer is: Anindhddual Name (typed or printed): N/A By: _ (IndAdduai's signature) Doing business as: A Pawtn J.; hip Partnership Name: By: N/A (Signature of general partner — attach evidence of authority to sign) Name (typed or printed): — (SEAL) (SEAL) A Core2FW2n Corporation Name:, Rice Lake Construction Group (SEAL) State of Incorporation: Minnesota 'type (General lauwness, P s a,, Service, Limited Liability):. General Business 8y: (S —a a authority to sign) Name (typed or printed): Kevin Littman Title: Vice President A t (CORPORATE SEAL) Attest: I �44� Paul Aanes, CFO/ ecret ry/Treasurer Date of Authorization to do business In State of Minnesota is IL-jzuju A Jo19 Venture Name of Joint Venture: N/A First Joint Venturer Name: (SEAL) By: (Signature of first joint venture partner —attach evidence of authority to sign) Name (typed or printed): Second Joint Venturer Name: N/A (SEAL) By: (Signature of serond joint ventwe partner — attach evidence of authority to sign) Name (typed or printed): Title: (Each joint venture must sign. The manner of signing for each Individual, partnership, and corporation that Is a party to the joint venture should be in the manner Indicated above.) Proposer's Business Address: 22360 County Road 12, Deerwood, MN 56444 Phone No.: 218-546-5519 Fax No.: 218-546-7016 SUBMITTED on March 15, 2022 Nero Engineering QUOTE FORM 00400-4 HUTCHINSON CITY COUNCIL Cityaf Request for Board Action 79 =-W Agenda Item: Items for 2022 Street Mill & Overlays (1-2/P22-02) Department: PW/Eng LICENSE SECTION Meeting Date: 4/12/2022 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting during their May 10th meeting. Please note that City staff will be administering a project open house meeting in the near future and continues to work closely with MnDOT in an effort to fund this project with a portion of the City's Municipal State Aid allocations (and associated improvement special assessments). BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson NM 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: March 22, 2022 SUBJECT: Letting No. 2/Project No. 22-02 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L2/P22-02 2022 Street Mill & Overlays: Century Avenue SW (Dale St. to Boston St.); surface milling, concrete curbing, bituminous surfacing, pavement markings, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $315,000 Engineering $47,250 Administration $18,900 Engineering Services - Geotechnical $5,000 Street Lighting Materials $0 ESTIMATED TOTAL $386,150 ESTIMATED FUNDING TOTAL Assessable Costs $152,478 State Aid Funding $233,672 City - Bonding $0 City - Water Funds $0 Cit - Wastewater Funds $0 City - Stormwater Funds $0 ESTIMATED TOTAL $386,150 RESOLUTION NO. 15438 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 2/PROJECT NO. 22-02 STATE PROJECT NO. 133-125-003 WHEREAS, it is proposed to improve: 2022 Street Mill & Overlays: Century Avenue SW (Dale St. to Boston St.); surface milling, concrete curbing, bituminous surfacing, pavement markings, restoration and appurtenances, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 2/Project No. 22-02, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 12th day of April 2022. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 15439 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 2/PROJECT NO. 22-02 WHEREAS, pursuant to a resolution of the Council adopted April 12th, 2022, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: 2022 Street Mill & Overlays: Century Avenue SW (Dale St. to Boston St.); surface milling, concrete curbing, bituminous surfacing, pavement markings, restoration and appurtenances, and said report was received by the Council on April 12th, 2022, and WHEREAS, the report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street(s) in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $386,150.00. 2. A public hearing shall be held on such proposed improvement on the 10th day of May 2022, at the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Hutchinson City Council this 12th day of April 2022. Mayor: Gary Forcier City Administrator: Matthew Jaunich PUBLICATION NO. 8455 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 2/PROJECT NO. 22-02 (1-2/P22-02) TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers at the Hutchinson City Center, 111 Hassan St SE, Hutchinson, MN, at 6:00 pm on the 10th day of May 2022, to consider the making of an improvement of Letting No. 2/Project No. 22-02, an improvement of: 2022 Street Mill & Overlays: Century Avenue SW (Dale St. to Boston St.); surface milling, concrete curbing, bituminous surfacing, pavement markings, restoration and appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $233,672.00 and an Assessable cost of $152,478.00 for the total estimated cost of $386,150.00. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 04/12/2022 Matthew Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, APRIL 20, 2022 AND ON WEDNESDAY, APRIL 27, 2022. HUTCHINSON CITY COUNCIL Cftyaf Request for Board Action 7A =-z-7 Agenda Item: MnDOT Aeronautics agreement for FAA ARPA grant reimbursement Department: PW/Engineering LICENSE SECTION Meeting Date: 4/12/2022 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In November 2021, the Federal Aviation Administration (FAA) informed us that Hutchinson Municipal Airport was eligible for reimbursement of up to $32,000 of funds under the American Rescue Plan Act (ARPA). Funds will be distributed through the Airport Rescue Grant Program (ARGP). Accepting the ARGP grant does not affect the City's ability to receive Airport Improvement Program grants. Funds may be used for operations, personnel, cleaning, sanitizing, janitorial, combating the spread of pathogens at the airport, some development and debt service payments. The Minnesota Department of Transportation, Office of Aeronautics, has provided the attached resolution and the attached agreement so they can assist the City with applications for reimbursement under the grant. Request is to adopt the attached resolution and enter into MnDOT Agreement 1050361; State Project No. A4304-C3. Signatories for this agreement should be Mayor Forcier and City Administrator Jaunich BOARD ACTION REQUESTED: Approval of Resolution No. 15445 and MnDOT Aeronautics Agreement 1050361; State Project No. A4304-C21 Fiscal Impact: $ 32,000.00 Funding Source: Federal Aviation Administration FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Rev. 5/2021 RESOLUTION NO. 15445 AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY AGREEMENT FOR FEDERAL AIRPORT EXPENSES REIMBURSEMENT It is resolved by the City of Hutchinson as follows: 1. That the state of Minnesota Agreement No. 1050361, "Grant Agreement for Federal Airport Expenses Reimbursement," for State Project No. A4304-C3 at the Hutchinson Municipal -Butler Field is accepted. 2. That the (Title) and (Title) authorized to execute this Agreement and any amendments on behalf of the City of Hutchinson. CERTIFICATION STATE OF MINNESOTA COUNTY OF are I certify that the above Resolution is a true and correct copy of the Resolution adopted by the at an authorized meeting held on the (Name of the Recipient) day of as shown by the minutes of the meeting in my possession. Signature: (Clerk or Equivalent) CORPORATE SEAL /OR/ NOTARY PUBLIC My Commission Expires: 520 MnDOT Contract No. 1050361 STATE OF MINNESOTA AGENCY AGREEMENT for FEDERAL AIRPORT EXPENSES REIMBURSEMENT This agreement is entered into by and between the City of Hutchinson ("Local Government") and the State of Minnesota, acting through its Commissioner of Transportation ("MnDOT"). RECITALS 1. Local Government has received an Airport Rescue Grant ("ARG") under the American Rescue Plan Act of 2021 (H.R. 1319, Public Law 117-2) ("ARPA") directly from the Federal Aviation Administration ("FAA") to reimburse eligible airport expenses at Local Government's airport. 2. This agreement is not a subgrant of the ARG funds. The FAA will be conducting oversight and monitoring the ARG funding (see ARPA FAQs for more information, at: https://www.faa.gov/airports/airport rescue grants/media/20211124 ARPA FAQs.pdf). 3. Pursuant to Minnesota Statutes Sections 360.016 and 360.039, subd. 2, the Local Government desires MnDOT to act as the Local Government's agent in accepting the federal funds on the Local Government's behalf and disbursing the federal funds to the Local Government for expenses at the airport. AGREEMENT TERMS 1. Term of Agreement 1.1. Effective Date: This agreement will be effective on the date the MnDOT obtains all required signatures under Minn. Stat. §16C.05, Subd. 2. 1.2. Expiration Date: This agreement will expire on September 30, 2024. 2. Local Government's Duties 2.1. The Local Government designates MnDOT to act as its agent in accepting the federal funds on its behalf and disbursing the federal funds to the Local Government for airport expenses deemed allowable by the FAA under the ARPA Act. 2.2. The Local Government will prepare reports, keep records, and perform work so as to meet federal requirements and to enable MnDOT to disburse the federal aid sought by the Local Government. 2.3. The Local Government will comply with all applicable Federal, State, and local laws, ordinances, and regulations. The Local Government will comply with all requirements and assurances in the ARG Grant, which is incorporated into this contract by reference. 3. MnDOT's Duties 3.1. MnDOT accepts designation as agent of the Local Government for the receipt of the federal funds and disbursement of the federal funds to the Local Government and will act in accordance herewith. 3.2. MnDOT will make the necessary requests to the FAA for authorization to disburse federal funds for airport expenses and for reimbursement of eligible costs under the ARPA Act. 3.3. MnDOT may withhold federal funds where the FAA determines that airport expenditures were not made in compliance with federal requirements. 3.4. MnDOT, the FAA, or duly authorized representatives of the state and federal government will have the right to audit the work performed under this agreement. The Local Government will make available all books, records, and documents pertaining to the work hereunder, for a minimum of six years following the closing of the contract. MnDOT Contract No. 1050361 4. Payment 4.1. Eligibility. Eligible expenses under the act include costs related to operations, personnel, cleaning, sanitization, janitorial services, combating the spread of pathogens at the airport, and debt service payments for the Hutchinson Municipal- Butler Field Airport. Eligible expenses will be determined by the Federal Aviation Administration. Eligible expenses will be determined in accordance with FAA's Policy and Procedures Concerning the Use of Airport Revenues, 64 Federal Register 7696 (64 FR 7696), as amended by 79 Federal Register 66282 (79 FR 66282), which is incorporated into this agreement by reference, and the ARPA Act. 4.2. Reimbursement. Local Government has been awarded $32,000 in Federal ARPA Act funding to reimburse federally -eligible expenses at airport(s) it operates. Local Government will be reimbursed for 100% of federally -eligible expenses not reimbursed by any other source. The Local Government will pay any part of the cost or expense that is not paid by federal, state, or other funds. MnDOT will receive the federal funds to be paid by the FAA for eligible expenses and will reimburse the Local Government from said federal funds for each payment request, subject to the limits of those funds. 4.3. Payment Requests. The Local Government will prepare payment requests in accordance with the terms of the federal award. 4.3.1. In the event MnDOT does not obtain funding from the Minnesota Legislature or other funding source, or funding cannot be continued at a sufficient level to allow for the processing of the federal aid reimbursement requests, the Local Government may work directly with FAA to receive the federal funds under the ARPA Act grant pursuant to any terms and conditions imposed by FAA. 4.4. Federal Funds. Payments under this Agreement will be made from federal funds. The Local Government is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for the Local Government's failure to comply with federal requirements. The Local Government agrees to pay any and all lawful claims arising out of or incidental to the performance of the work covered by this Agreement in the event the federal government does not pay the same. 4.5. Closeout. The Local Government must liquidate all obligations incurred under this Agreement and submit all financial, performance, and other reports as required by the terms of the Federal award. The FAA will determine whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. S. Conditions of Payment. Local Government's use of federal funds disbursed under this agreement must be in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Local Government will not receive reimbursement under this Agreement for expenses that are not eligible as described in Section 4.1 above. Authorized Representatives 6.1. MnDOT's Authorized Representative is: Name: Jessica McBroom, or her successor or designee. Title: Grants Specialist Email: jessica.mcbroom@state.mn.us 6.2. The Local Government's Authorized Representative is: Name: Gary Forcier Title: Mayor 2 MnDOT Contract No. 1050361 Email: gforcier@ci.hutchinson.mn.us If the Local Government's Authorized Representative changes at any time during this agreement, the Local Government will immediately notify MnDOT. 7. Assignment Amendments, Waiver, and Agreement Complete 7.1. Assignment. The Local Government may neither assign nor transfer any rights or obligations under this agreement without the prior written consent of MnDOT and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 7.2. Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 7.3. Waiver. If MnDOT fails to enforce any provision of this agreement, that failure does not waive the provision or MnDOT's right to subsequently enforce it. 7.4. Agreement Complete. This agreement contains all negotiations and agreements between MnDOT and the Local Government. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. 7.5. Severability. If any provision of this Agreement or the application thereof is found invalid or unenforceable to any extent, the remainder of the Agreement, including all material provisions and the application of such provisions, will not be affected and will be enforceable to the greatest extent permitted by the law. 7.6. Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 8. Liability and Claims 8.1. Tort Liability. Each party is responsible for its own acts and omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of any others and the results thereof. The Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs MnDOT liability. Minnesota Statutes Section 466.04 governs Local Government Liability. 8.2. Claims. The Local Government acknowledges that MnDOT is acting only as the Local Government's agent for acceptance and disbursement of federal funds, and not as a principal or co -principal with respect to this agreement. The Local Government will indemnify, defend (to the extent permitted by the Minnesota Attorney General), and hold MnDOT harmless from any and all lawful claims or costs arising out of or incidental to Local Government's acts or omissions under this agreement and any ultra vires acts, including reasonable attorney fees incurred by MnDOT. 9. Audits 9.1. Under Minn. Stat. § 16C.05, Subd.S, the Local Government's books, records, documents, and accounting procedures and practices of the Local Government, or other party relevant to this agreement or transaction, are subject to examination by MnDOT and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. The Local Government will take timely and appropriate action on all deficiencies identified by an audit. 9.2. All requests for reimbursement are subject to audit by FAA or MnDOT. 10. Government Data Practices. The Local Government and MnDOT must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by MnDOT under this agreement, and as it 3 MnDOT Contract No. 1050361 applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local Government under this agreement. 11. Workers Compensation. The Local Government certifies that it is in compliance with Minn. Stat. §176.1811 Subd. 2, pertaining to workers' compensation insurance coverage. The Local Government's employees and agents will not be considered MnDOT employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way MnDOT's obligation or responsibility. 12. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice -of -law provisions, governs this agreement. Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 13. Termination for Cause. MnDOT may terminate this agreement if Local Government fails to observe or perform any of the terms, conditions, or covenants required to be observed or performed by it pursuant to this agreement and such failure continues for a period of 30 calendar days after MnDOT has given written notice to Local Government of such default or, in the event that such default shall be incapable of cure with reasonable diligence during said 30 day period, shall have failed to commence to cure said default within 30 days of the date of said notice and to diligently pursue the same to completion. 14. Data Disclosure. Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Local Government consents to disclosure of its federal employer tax identification number, and/or Minnesota tax identification number, already provided to MnDOT, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Local Government to file state tax returns and pay delinquent state tax liabilities, if any. 15. Fund Use Prohibited. The Local Government will not utilize any funds received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a federal or state contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Local Government from utilizing these funds to pay any party who might be disqualified or debarred after the Local Government's contract award on this agreement. 16. Discrimination Prohibited by Minnesota Statutes §181.59. The Local Government will comply with the provisions of Minnesota Statutes §181.59, if applicable, which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 17. Limitation. Under this contract, MnDOT is only responsible for disbursing funds. Nothing in this contract will be construed to make MnDOT a principal, co -principal, partner, or joint venturer with respect to this agreement. 4 MnDOT Contract No. 1050361 MnDOT may provide technical advice and assistance as requested by the Local Government, however, the Local Government will remain responsible for all aspects of administering this agreement. [THE REMAINDER OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK.] 5 LOCAL GOVERNMENT Local Government certifies that the appropriate person(s) have executed the contract on behalf of the Local Government as required by applicable articles, bylaws, resolutions or ordinances By: Title: Date: By: Title: Date: STATE ENCUMBRANCE VERIFICATION The individual certifies funds have been encumbered as required by Minn. Stat. 16A.15 and 16C.05 By: Date: SWIFT Contract # SWIFT Purchase Order # DEPARTMENT OF TRANSPORTATION By Title Date: MnDOT CONTRACT MANAGEMENT MnDOT GRANT UNIT By By: Date: Date: HUTCHINSON CITY COUNCIL Cityaf Request for Board Action0-on-779 Agenda Item: Approve disposal of surplus equipment by auction Department: PW/Engineering LICENSE SECTION Meeting Date: 4/12/2022 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In late 2022, Public Works acquired a plug-in hybrid SUV for Engineering, which has left the department with one piece of surplus equipment: STRT-775-TK5 2006 Dodge Dakota truck, 'h ton 4x4 ex cab w/ flatbed VIN: 1 D7HW22K06S637775 The intent is to offer this vehicle for sale at an upcoming Fleet & Government Services auction or other auction conducted by Fahey Sales. Fahey Sales will be provided with information concerning the equipments' condition. Proceeds from any sale of the vehicle would be deposited into the Vehicle -Equipment Replacement Fund. BOARD ACTION REQUESTED: Declare STRT-775-TK5 as surplus equipment for sale at auction, approval of Resolution No. 15447 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15447 RESOLUTION TO SELL AT AUCTION SURPLUSPROPERTY WHEREAS, the Hutchinson Public Works Department has accumulated surplus property; and WHEREAS, the Hutchinson City Code provides pursuant, to Section 91, Subdivision 3, Paragraph C, for the sale at auction of surplus City property; and WHEREAS, the Public Works Department has determined that it is in possession of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the following surplus City property be sold at auction and proceeds from the sale be credited to the appropriate account: 1. STRT-775-TK5 2006 Dodge Dakota truck, V2 ton 4x4 ex cab w/ flatbed VIN: 1D7HW22K06S637775 Adopted by the City Council this 121h day of April 2022. Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/18%2Z - 4/WZ2 Ch_eskp;e 2md, Vendor Name Rescriatiyn Arn2unt 03118/Z022 102945 UNUM LIFE INSURANCE CO OF AMERICA JANUARY LIFE INSURANCE Manual Employee Check Payroll 3/6/22 - 3/19/22 Manual Employee Check Payroll 3/6/22 - 3/19/22 11,463.45 03/25/2022 102946 322.56 03/25/2022 102947 88.66 03/25/2022 EFT1663 EFTPS Payroll 3/6/22 - 3/19/22 69,776.02 03/25/2022 EFT1664 Child Support Payroll 3/6/22 - 3/19/22 415.78 03/25/2022 EFT1656 MN Dept of Revenue 3/6/22 - 3/19/22 13,631.15 03/25/2022 EFT1666 _Payroll Provident Life Payroll 3/6/22 - 3/19/22 529.23 03/25/2022 EFT1658 PERA Payroll 3/6/22 - 3/19/22 58,205.06 03/25/2022 EFT1659 Further HSA Payrofi 3/6/22 - 3/19/22 14,038.43 03/25/2022 EFT1660 Mission Square Payroll 3/6/22 - 3/19/22 VOYA Payroll 3/6/22 - 3/19/22 3,917.36 03/25/2022 EFT1661 460.00 03/25/2022 EFT1662 MNDCP Payroll 3/6/22 - 3/19/22 350.00 03/24/W22 102948 HUTCHINSON, CITY OF REPLENISH ATM 5,000.00 03/25/2022 102949 MNPEA Union Due Payroll 3/6/22 - 3/19/22 624.00 03/25/2022 102950 UNUM Life Ins Payroll 3/6/22 - 3/19/22 1,241.68 03/25/2022 102951 LELS Union Due Payroll 3/6/22 - 3/19/22 325.00 03/25/2022 102952 HART Payroll 3/6/22 - 3/19/22 363.32 03/30/2022 102953 MCLEOD COUNTY ABSTRACT & TITLE PURCHASE 222 2ND AVE SE PROPERTY 14,087.80 031301Z022 102954 VOIDED VOIDED CHECK - 03/34/Z022 102955 MCLEOD COUNTY ABSTRACT & TITLE PURCHASE 145 2ND AVE SE PROPERTY 109,159.68 03/301ZO22 102956 MCLEOD COUNTY ABSTRACT & TITLE PURCHASE 205 JEFFERSON ST PROPERTY 67,315.07 03/341ZO22 102957 MINNESOTA DEPT OF MOTOR VEHICLE TABS: MITSUBISHI 4 DOOR SUV - ENG 2,168.03 041121Z022 102958 A & K REPAIR, INC. CONTROL, CORD, LABOR - FIRE 129.90 041121Z022 102959 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 991.24 041121Z022 102960 ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES - FIRE 118.61 0411212022 102961 ADVANCED ENGINEERING & ENVIRONMENTAL SCADA DESIGN SERVICES 7,611.73 0411212022 102962 ALNESS, JOSHUA REIMB: ATSSA CONF, FUEL -CITY VEHICLE - STREETS 98.60 04/1212022 102963 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 343.20 04/1212022 102964 AMERICAN INDUSTRIAL PIPING INC BRACKETS, PINS - WWTP 312.50 0411212022 102965 AMERICAN RED CROSS RED CROSS LIFEGUARDING - WATERPARK 300.00 04/12I2OZ2 102966 ARAMARK 3/21 SUPPLIES & SERVICES - LIQUOR HUTCH 223.96 041121Z022 102967 ARROWHEAD FORENSICS EVIDENCE BAGS & TAPE, TUBES - POLICE 304.07 0411212022 102968 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,157.05 0411212022 102969 ASHWILL INDUSTRIES INC PARK BENCH MOUNT PLATES & GUSSETS - PARK 628.00 04/1212022 102970 AUTO VALUE - GLENCOE EQUIPMENT PARTS - HATS 142.54 04/1212022 102971 B & C PLUMBING & HEATING INC RPZ TESTING - MULTIPLE DEPTS 810.00 0411212022 102972 BECKER ARENA PRODUCTS PAINT - ARENA 160.34 0411212022 102973 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 7,385.27 0411212022 102974 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 1,900.96 0411212022 102975 BFG SUPPLY CO OSMOCOTE, MICRONUTRIENTS, STEM -STREETS 1,633.08 0411212022 102976 BLUE LINE SHARPENING & SALES CHIPPER BLADES - STREETS 270.00 0411212022 102977 BRANDED SOLUTIONS BADGE LOGO APPAREL- POLICE 2,017.30 0411212022 102978 BRASS FOUNDRY BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 445.14 0411212022 102979 BRAUN INTERTEC CORP POLICE FACILITY STORM SHELTER 1,600.00 0411212022 102980 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 30,656.92 0411212022 102981 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 39,219.86 0411212022 102982 C-AIRE INC CREEKSIDE BAGGER PARTS & MAINT 2,591.71 0411212022 102983 CARD SERVICES SUPPLIES - POLICE 54.12 0411212022 102984 CENTRAL HYDRAULICS QUICK COUPLERS, PIPE - HATS 307.36 04/1212022 102985 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 347.63 04/1212022 102986 CLAYTON HOLDINGS LLC 2022 PYMT #3: KOMPTECH TURNER - COMPOST 73,808.37 0411212022 102987 COKER COMPOSTING AND CONSULTING MAR SUPPORT TO CASP IMPL - REFUSE 437.50 0411212022 102988 COLORBIOTICS LLC MULCH COLORANT- COMPOST 19,440.00 0411212022 102989 CORE & MAIN LP REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 2,561.47 0411212022 102990 COUNTRYSIDE FLAGPOLE FLAGS - PARKS 948.00 0411212022 102991 CROW RIVER FLORAL & GIFTS ARRANGEMENTS- MULTIPLE DEPTS 194.00 0411212022 102992 CROW RIVER PRESS INC SR NEWSLETTERS - SR CTR 39.40 0411212022 102993 CZECH, RANDY REIMB: MPCA REFRESHER CLASS - WWTP 451.51 0411212022 102994 DELEGARD TOOL CO EQUIPMENT PARTS - HATS 670.78 W12/2022 102995 DELL MARKETING L.P. COMPUTER EQUIPMENT- MULTIPLE DEPTS 3,112.75 0411W022 1102996 1 DETECTACHEM INC MOBILEDETECT POUCHES - POLICE 88.69 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 312B/2Z - 4/LZ/22 Check Date Check Vendor MM Description 6111120" 04/1212022 04/12/2022 102997 102998 DOG -ON -IT -PARKS _ROLL BAGS, LINERS - PARKS DOMINO'S PIZZA 3/19 & 3/20 LARGE PIZZAS - REC CONCESSIONS 478.00 384.00 04/1212022 102999 DOSTAL, CHRIS REIMB: DULUTH FIRE OFFICER SCHOOL 242.33 041121ZO22 103000 DVS RENEWAL POLICE DEPT TABS 7.25 041121ZO22 103001 E2 ELECTRICAL SERVICES INC REPAIR BEACON LIGHT @ AIRPORT 317.50 0411212022 103002 ECOLAB PEST ELIMINATION 3/14 PEST CONTROL - POLICE 64.93 04J1212022 103003 EHLERS & ASSOCIATES INC HOTEL JORGENSON TIF 4-22 - EDA 5,562.50 (x4112JZ022 103004 ELECTRIC PUMP INC. REPAIR FLYGT MIXER- WWTP 4,592.27 041121ZO22 103005 EMERGENCY AUTOMOTIVE TECH SQUAD CAR EMERGENCY EQUIPMENT- POLICE 2,324.42 0411212022 103006 ERICKSON, AMBER REIMB: ICE SHOW EXPENSES -ARENA 96.48 041121ZO22 103007 FARM -RITE EQUIPMENT VARIOUS CITY EQUIPMENT REPAIRS 4,737.46 041121Z022 103008 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 414.46 041121Z022 103009 FENRICH, TAYLOR REIMB: HOLSTERS & POUCHES - POLICE 186.49 041121Z022 103010 FERGUSON WATERWORKS #2518 COUPLINGS - WATER 908.00 041121Z022 103011 FINANCE & COMMERCE 1_81322-08 BIDS - ENG 236.51 041121Z022 103012 FINANCE & COMMERCE SUBSC SERVICES 1 YR SUBSCRIPTION - ENG 349.00 04/121Z022 103013 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE - CITY CENTER 76.00 041121Z022 103014 FORKLIFTS OF MINNESOTA INC EMISSION TEST, INSPECTIONS - MULTIPLE DEPTS 579.12 0411212022 103015 FOSTER MECHANICAL HVAC REPAIRS - MULTIPLE DEPTS 2,073.79 04/121ZO22 103016 FUZE LOGISTICS SERVICES USA INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 7,100.00 0411212022 103017 GEIKEN'S GUIDE & GUARD, LLC DARE TEACHING - POLICE 912.50 0411212022 103018 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 2,952.52 0411212OY2 103019 GRANITE ELECTRONICS, INC. PAGER REPAIRS - FIRE 81.80 04/121ZO22 103020 HACH COMPANY PROBE ASSEMBLY - WWTP 2,940.36 0411212022 103021 HANSEN GRAVEL INC. SNOW REMOVAL - STREETS 1,617.00 0411212022 103022 HAVEN SOUTH LLC WATER CAN FIRE EXTINGUISHER TIPS - FIRE 533.50 0411212022 103023 HAWKINS INC CHEMICALS - MULTIPLE DEPTS 5,597.43 04/121ZO22 103024 HAYDAY EXPRESS CREEK5IDE FREIGHT TO MULTIPLE LOCATIONS 1,725.00 0411212022 103025 HILLYARD / HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,611.32 0411212022 103026 HOISINGTON KOEGLER GROUP INC HUTCH GROWTH AREA PLANNING THRU FEB 4,612.50 0411212022 103027 HOPKINS, SKYLAR UB refund for account: 2-725-6350-3-02 115.74 0411212022 103028 HUTCHFIELD SERVICES INC APRIL JANITORIAL SERVICES - HATS 1,485.75 04/12/2O22 103029 HUTCHINSON CHAMBER & TOURISM FEB 2022 LODGING TAX 5,102.32 04/12/2O22 103030 HUTCHINSON HOCKEY ASSOCIATION 2022 DASHER BOARDS REVENUE SHARE -ARENA 900.00 04/12/2O32 103031 HUTCHINSON HUSKIES BASEBALL 1/2 PAGE AD BASEBALL PROGRAM - LIQUOR HUTCH 240.00 04/12/2O22 103032 HUTCHINSON LEADER MAR ADVERTISING - MULTIPLE DEPTS 2,169.21 04/12/2O32 103033 HUTCHINSON WHOLESALE #1550 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 489.21 04/12/2022 103034 HUTCHINSON WHOLESALE #1552 FILTERS - PARKS 88.64 04/12/2022 103035 HUTCHINSON WHOLESALE #2520 CREEPER, SERVICE JACK - FIRE 355.99 04/12/2022 103036 HUTCHINSON, CITY OF FEB WATER & SEWER - HATS 813.95 04/1212022 103037 INDUSTRIAL PNEUMATIC SYSTEMS FILTER ELEMENTS - WATER 604.37 04/121ZO22 103038 INGSTAD BROADCASTING KDUZ: MARCH VIKINGS ADV - LIQUOR HUTCH 98.00 04/121ZO22 103039 INNOVATIVE OFFICE SOLUTIONS LLC BINDERS - POLICE 41.34 0411212022 103040 INSELMANN, ERIC REIMB: DULUTH FIRE OFFICER SCHOOL 248.16 041121Z022 103041 INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERIES - HATS 592.75 0411212022 103042 ISD #423 )AN/FEB CLASSES - ECFE & COMM ED 4,695.11 0411212022 103043 JACK'S UNIFORMS & EQUIPMENT SHIRTS - POLICE 160.89 04/12/2022 103044 JA5KOWIAK, MATT UB refund for account: 1-685-5550-9-04 111.44 04/12/2022 103045 JAY MALONE MOTORS WIPER ARM ASSY - PARKS 51.86 0411212022 103046 JENSEN, JULIE MAE REFUND: STORMWATER UTILITY FEE DRAINAGE ASSESSMENT 31.08 04/12/2022 103047 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 38,601.71 041121ZO22 103048 KENT, JOHN REIMB: WATER CERT RENEWAL - WWTP 23.00 0411212022 103049 KERI'S CLEANING & HANDYMAN SERVICES MARCH CLEANING - MULTIPLE LOCATIONS 5,381.06 04112/2022 103050 LITTLE CROW SHOOTING SPORTS FULL METAL JACKETS, SHOTGUN CASES - POLICE 1,300.00 Q4/12/2022 103051 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 58,723.95 04112/ZO22 103052 LOGIS SWITCH, DOMAIN, SSL CERTS - MULTIPLE DEPTS 10,553.02 0411212022 103053 MACQUEEN EMERGENCY FLOW TESTS, FACE PIECE FLOW FIT - FIRE 2,118.00 04112/2022 103054 MARCO TECHNOLOGIES, LLC FEB PRINTING CONTRACT -VARIOUS DEPTS 518.63 04112/ZO22 103055 MARCO TECHNOLOGIES, LLC 3/20 - 4/20'22 PRINTING CONTRACT - VARIOUS DEPTS 1,797.11 041121Z022 103056 MCKAY, JEFF REIMB: DULUTH FIRE OFFICER SCHOOL 228.16 04/121Z022 103057 MCLEOD COUNTY FAIRGROUNDS IGYM RENTAL- REC 1 540.00 _ CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 312B/22 - 4/L2/22 CttA2ate 2gEk Ven&r Nam e Desuiutivn nn n 04/12/2022 _ 0411212022 103058_ 103059 MED COMPASS MEDICA SCBA USER: MEDICAL EXAM, CBC - FIRE 3,095.00 APRIL MEDICAL INSURANCE 141,856.83 04/1212022 103060 MEI TOTAL ELEVATOR SOLUTIONS APR/MAY SERVICE - LIBRARY 208.17 04/12/2022 103061 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,535.38 04/12/2022 103062 MINI BIFF 3/4 - 3/31 RENTAL @ COMPOST 103.79 04/12/2022 103063 MINNESOTA DEPT OF HEALTH WW OP EXAMS - WATER 78.00 {x4/12/2022 103064 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,537.80 {x4/12/2022 103065 MYERS TIRE SUPPLY COIN POUND, VALVES - HATS 132.60 04112/2022 103066 MYGUY INC. GRAPE X - HATS 172.00 04112/2022 103067 NARTEC INC. METH TEST AMPULES - POLICE 98.25 04112/2022 103068 NELSON-RUDIE & ASSOCIATES INC DESIGN WORK FOR BURICH ARENA EAST RINK 10,692.92 04/12/2022 103069 NORTH CENTRAL INTERNATIONAL EQUIPMENT PARTS - STREETS 390.64 04/12/2022 103070 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS - HATS 145.19 04112/2022 103071 O'REILLY AUTO PARTS EQUIPMENT PARTS - PARKS 1,248.15 04/12/2022 103072 OFFICE DEPOT CORK BOARD, SIGN - CEMETERY 30.58 04/12/2022 103073 PATRICK, DARYL MAR 2022 ICE SHOW ANNOUNCER -ARENA 425.00 04112/2022 103074 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 4,603.75 04112/2022 103075 PECE RECYCLING LLC PALLETS - COMPOST 2,415.00 04112/2022 103076 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 3,515.00 0411212022 103077 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 46,837.13 04/12/2022 103078 PIEHL, ROBERT REIMB: DULUTH FIRE OFFICER SCHOOL 244.96 04112/2022 103079 PIONEER ATHLETICS / PIONEER MFG PAINT, CLEANER, TIPS, PLUGS - PARKS 456.10 04/12/2022 103080 PLUNKETTS PEST CONTROL PEST CONTROL - ARENA 110.19 04/12/2022 103081 POSTMASTER POSTAGE - UB BILLING 1,585.00 04112/2022 103082 POWELL, JEREMY REIMB: ICE SHOW EXPENSES - ARENA 265.20 04112/2022 103083 PREMIUM WATERS 5 GALLONS - PARKS 33.99 04112/2022 103084 PUBLIC EMPLOYEES RETIREMENT ASSOC SEPARATE 2/25 PR CK - PERA 10.00 04/12/2022 103085 QUADE ELECTRIC SUPPLIES & REPAIRS - MULTIPLE DEPTS 265.95 0411212022 103086 QUILL CORP TOWELS, TRASH BAGS -ARENA 977.95 04112/2022 103087 R & B FOODS LLC COST OF GOODS SOLD - LIQUOR HUTCH 41.50 04112/2022 103088 RDO EQUIPMENT CO. LOADER REPAIR - REFUSE 3,169.43 04112/2022 103089 REINER ENTERPRISES INC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 10,631.63 04/1212022 103090 RICE LAKE CONSTRUCTION GROUP MAR 1-31321-03 WWTF HEADWORKS IMPV #9 500,449.97 04/12/2022 103091 RONNIE'S RAPID ROOTER CLEAN MAIN LINE - SR CTR 250.00 04/12/2022 103092 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 166.74 04/12/2022 103093 SCHRADER, KAREN UB refund for account: 3-075-0720-7-00 51.20 04/12/2022 103094 SHANDS, STACEY UB refund for account: 1-820-0850-2-02 39.50 04/12/2022 103095 SHAW, KAREN FEB CLASSES - SR CTR 150.00 04/12/2022 103096 SIRCHIE ACQUISITION COMPANY, LLC HEMP CBD DETECTION TESTS - POLICE 102.24 04/12/2022 103097 SJM CONSTRUCTION LLC BUILD WALL, REPAIR OUTSIDE CORNERS - CEMETERY 4,823.00 04/12/2022 103098 SMALL LOT MN LLC COST OF GOODS SOLD - LIQUOR HUTCH 2,469.36 04/12/2022 103099 SOLUS LED LIGHT FIXTURES FOR EAST ARENA 15,335.00 04/12/2022 103100 SORENSEN APPRAISALS INC APPRAISALS - EDA 2,000.00 04/12/2022 103101 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 35,381.50 0411212022 103102 SPECIAL OPERATIONS TRAINING ASSOC MEMBERSHIPS & CONF - POLICE 750.00 04/12/2022 103103 STANDARD PRINTING-N-MAILING POSTAGE - MULTIPLE DEPTS 825.20 04/12/2022 103104 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 871.35 04/12/2022 103105 STEINHAUS, NICK REIMB: DULUTH FIRE OFFICER SCHOOL 70.92 04112/2022 103106 STEPP MFG CO INC FUEL FILTER - STREETS 83.02 04112/2022 103107 STREICH TRUCKING CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 2,470.00 04112/2022 103108 SUNBELT RENTALS INC MAR GROUND HEATER RENTAL - POLICE 4,281.90 04112/2022 103109 SYSCO WESTERN MN CONCESSION SUPPLIES - REC 1,004.49 04112/2022 103110 THOMP50N, DENEIL REIMB: SAFETY GLASSES RX - STREETS 100.00 04112/2022 103111 TIMSERWALL LANDSCAPE & MASONRY COBBLE, PAVE EDGES, SAND - PARKS 1,434.94 04/12/2022 103112 TITAN MACHINERY CAPS, HARNESS, SOLENOID - STORMWATER 1,644.68 04/12/2022 103113 TRAFX RESEARCH LTD TRAFJI SYSTEM PACKAGE - PARKS 2,555.00 0411212022 103114 TRI COUNTY WATER BOTTLE WATER DELIVERY - CREEKSIDE 64.25 04/12/2022 103115 UNFI REFUND: OUTSTANDING OVERPAYMENTS/CREDITS 42,508.64 04/12/2022 103116 UNIQUE PAVING MATERIALS UPM COLD MIX - STREETS 778.95 04/12/2022 103117 UNIVERSAL ATHLETIC LLC BOARD, STENCIL KT, POLE PADDING - PARKS 1,385.00 04112/2022 1103118 USA BLUE BOOK 'SUPPLIES - MULTIPLE DEPTS 413.72 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/18/22 - 4/12/22 Check Date ------------------ 04/12/2022 Check ------------ 103119 Vendor Name ------------------------------------------------------------ VIKING BEER Description ----S-T, O-------------OLD--LIQU------------------------------------------- COST OF GOODS SOLD -LIQUOR HUTCH Amount --------------886. --- 18,886.05 04/12/2022 103120 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 588.32 04/12/2022 103121 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 1,910.05 04/12/2022 103122 VIVID IMAGE ANNUAL PLAN FOR JUMPSTARTDOWNTOWN.COM - EDA 180.00 04/12/2022 103123 WASTE MANAGEMENT OF WI -MN REFUSE DISPOSAL FEES TO LANDFILL 6,969.23 04/12/2022 103124 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 238.65 04/12/2022 103125 WECKMAN, JERROD REIMB: DULUTH FIRE OFFICER SCHOOL 83.83 04/12/2022 103126 WEST CENTRAL STEEL INC TUBE BARES - PARKS 1,524.00 04/12/2022 103127 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 2,194.00 04/12/2022 103128 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 1,163.83 04/12/2022 103129 WIXCEY, CHARLES UB refund for account: 2-810-3600-0-00 203.16 04/12/2022 103130 WOLD ARCHITECTS & ENGINEERS NEW POLICE FACILITY FURNITURE DESIGN 910.20 04/12/2022 103131 WOOD & RUE, PLLP CONTRACTED LEGAL SERVICE 640.00 04/12/2022 103132 ZEP SALES AND SERVICE ZEP-O-SHINE, FUZION FOAM - HATS 598.13 Total - Check Disbursements: I $ 1,663,953.83 FR Fs HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Public Hearing for Trunk Highway 15 Trail Improvements Project (L3/P22-03) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 4/12/2022 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑� Puelic Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff will be administering a Public Hearing for the Trunk Highway 15 Trail Improvements project. Following a brief project overview by City staff and possible public comments, staff will request that the City Council move forward with the final preparation/approval of project plans/specifications and the ordering of the advertisement for bids as referenced within the attached Resolutions. The scheduled bid opening date is Wednesday, May 11th (9:00 AM). BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15440 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 3/PROJECT NO. 22-03 WHEREAS, a resolution of the City Council adopted the 22nd day of March 2022, fixed a date for a Council Hearing on the following improvements: Trunk Highway 15 Trail Improvements: Westerly side of State TH 15 from Grove Street to Linden Avenue; new multi -use trail facility by construction of tree removals, grading, bituminous surfacing, landscaping, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 22nd day of March 2022. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 12th day of April 2022. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 15441 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 3/PROJECT NO. 22-03 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications for the following described improvement: Trunk Highway 15 Trail Improvements: Westerly side of State TH 15 from Grove Street to Linden Avenue; new multi -use trail facility by construction of tree removals, grading, bituminous surfacing, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 9:00 am on Wednesday, May 11th, 2022, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 5:30 pm on Tuesday, May 24th, 2022 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 12th day of April 2022. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO. 8456 ADVERTISEMENT FOR BIDS LETTING NO. 3/PROJECT NO. 22-03 (L3/P22-03) TO WHOM IT MAY CONCERN: Hutchinson, Minnesota Dated:04/12/2022 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Hutchinson City Center, Engineering Office, 111 Hassan St SE, Hutchinson MN, until 9:00 am on Wednesday, May 11, 2022, for the making of the following described local improvement: Trunk Highway 15 Trail Improvements: Westerlyside of State TH 15 from Grove Street to Linden Avenue; new multi -use trail facility byconstruction of tree removals, grading, bituminous surfacing, landscaping, restoration and appurtenances, all in accordance with the Plans and Specifications on file in the City of Hutchinson Engineering Office. Immediately following expiration of the time for receiving bids, the City Administrator and/or Director of Public Works/City Engineer will publiclyopen bids, in the Council Chambersof the Hutchinson CityCenter. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, May 24, 2022 in the Council Chambers of the Hutchinson City Ce me r. The approximate major quantities of work involved are: ITEM REMOVE CONCRETE WALK GEOTEXTILE FABRIC TYPE 5 COMMON EXCAVATION (EV) (P) AGGREGATE BASE (CV) CLASS 5 (P) TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" THICK COMMON TOPSOIL BORROW (LV) UNIT QUANTITY SQ FT 5327 SQ YD 1684 CU YD 535 CU YD 376 SQ YD 1403 CU YD 230 Minimum wage rates to be paid by the Contractors have been predetermined and are subject to the Work Hours Act of 1962, P.L. 87-581 and implementing regulations. READ CAREFULLY THE WAGE SCALES AND DIVISION A OF THE SPECIAL PROVISIONS AS THEY AFFECT THIS/THESE PROJECT/PROJECTS The Minnesota Department of Transportation hereby notifies all bidders: in accordance with Title VI of the Civil Rights Act of 1964 (Act), as amended and Title 49, Code of Federal Regulations, Subtitle A Part 21, Non-discrimination in Federally -assisted programs of the Department of Transportation, it will affirmatively assure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded maximum opportunityto participate and/or to submit bids in response to this invitation, and will not be discriminated against on the grounds of race, color, disability, age, religion, sex or national origin in consideration for an award; in accordance with Title VI of the Civil Rights Act of 1964 as amended, and Title 23, Code of Federal Regulations, Part 230 SubpartA- Equal Employment Opportunity on Federal and Federal -Aid Construction Contracts (including supportive services), it will affirmatively assure increased participation of minority groups and disadvantaged persons and women in all phases of the highway construction industry, and that on any project constructed pursuant to this advertisement equal employment opportunity will be provided to all persons without regard to their race, color, disability, age, religion, sex or national origin; in accordance with the Minnesota Human Rights Act, Minnesota Statute 363A.08 Unfair discriminatory Practices, it will affirmatively assure that on any project constructed pursuant to this advertisement equal employment opportunity will be offered to all persons without regard to race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age; in accordance with the Minnesota Human Rights Act, Minnesota Statute 363A.36 Certificates of Compliance for Public Contracts, and 363A.37 Rules for Certificates of Compliance, it will assure that appropriate parties to any contract entered into pursuant to this advertisement possess valid Certificates of Compliance If you are not a current holder of a compliance certificate issued by the Minnesota Department of Human Rights and intend to bid on any job in this advertisement you must contact the Department of Human Rights immediately for assistance in obtaining a certificate. The following notice from the Minnesota Department of Human Rights applies to all contractors: "It is hereby agreed between the parties that Minnesota Statute, section 363A.36 and Minnesota Rules, parts 5000.3400 to 5000.3600 are incorporated into anycontract between these parties based on this specification or any modification of it. Acopyof Minnesota Statute 363A.36 and Minnesota Rules, parts 5000.3400 to 5000.3600 is available upon request from the contracting agency." "It is hereby agreed between the parties that this agency will require affirmative action requirements be met by contractors in relation to Minnesota Statute 363A.36 and Minnesota Rules 5000.3600. Failure by a contractorto implement an affirmative action plan or make a good faith effort shall result in revocation of its certificate or revocation of the contract (Minnesota Statute 363A.36, Subd. 2 and 3)." All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond orcertified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid. Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper Plans and Specifications are expected to be available 4/22/2022. Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $30.00 by inputting Quest project #8174989 on the website's Project Search page. Please contact Quest CDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of project documents is available for a nonrefundable price of $80.00 per set, which includes applicable sales tax and shipping. Please make your check payable to City of Hutchinson and send it to Hutchinson City Center, Attn: Plans & Specs, 111 Hassan St SE, Hutchinson MN 55350. Please contact us at 320-234-4209 if you have any questions. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN or purchase the paper set of the bidding documents from the City of Hutchinson. Any bids submitted bycontractors not on the Plan Holder List will not be considered at the time foropening of bids and will be returned to the contractor. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matthew.launich City Administrator PUBLISH IN HUTCHINSON LEADER ON WEDNESDAY, APRIL 20, 2022 & WEDNESDAY, APRIL 27, 2022. PUBLISH IN FINANCE & COMMERCE ON WEDNESDAY, APRIL 20, 2022 & WEDNESDAY, APRIL 27, 2022. FR Fs HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Public Hearing for Bridge Deck Rehabilitations Project (L10/P22-10) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 4112/2022 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑� Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff will be administering a Public Hearing for the Bridge Deck Rehabilitations project. Following a brief project overview by City staff and possible public comments, staff will request that the City Council move forward with the final preparation/approval of project plans/specifications and the ordering of the advertisement for bids as referenced within the attached Resolutions. The scheduled bid opening date is Wednesday, May 11th (9:30 AM). BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15442 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 10/PROJECT NO. 22-10 WHEREAS, a resolution of the City Council adopted the 22nd day of March 2022, fixed a date for a Council Hearing on the following improvements: Bridge Deck Rehabilitations: School Road, South Grade Road, 5th Avenue SE, 2nd Avenue SE and Adams Street; deck sealant application, concrete patching, joint repairs and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 22nd day of March 2022. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 12th day of April 2022. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 15443 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 10/PROJECT NO. 22-10 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications for the following described improvement: Bridge Deck Rehabilitations: School Road, South Grade Road, 5th Avenue SE, 2nd Avenue SE and Adams Street; deck sealant application, concrete patching, joint repairs and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 9:30 am on Wednesday, May 11, 2022, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 5:30 pm on Tuesday, May 24th, 2022 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 12th day of April 2022. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO. 8457 ADVERTISEMENT FOR BIDS LETTING NO. 10/PROJECT NO. 22-10 (L10/P22-10) TO WHOM IT MAY CONCERN: Hutchinson, Minnesota Dated:04/12/2022 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Hutchinson City Center, Engineering Office, 111 Hassan St SE, Hutchinson MN, until 9:30 am on Thursday, May 11, 2022, for the making of the following described local improvement: Bridge Deck Rehabilitations: School Road, South Grade Road, 5th Avenue SE, 2nd Avenue SE and Adams Street; deck sealant application, concrete patching, joint repairs and appurtenances, all in accordance with the Plans and Specifications on file in the City of Hutchinson Engineering Office. Immediately following expiration of the time for receiving bids, the City Administrator and/or Director of Public Works/City Engineer will publicly open bids, in the Council Chambers of the Hutchinson City Center. The Council, will considersaid bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, May 24, 2022 in the Council Chambers of the Hutchinson City Ce me r. The approximate major quantities of work involved are: ITEM UNIT QUANTITY Minimum wage rates to be paid by the Contractors have been predetermined and are subject to the Work Hours Act of 1962, P.L. 87-581 and implementing regulations. READ CAREFULLY THE WAGE SCALES AND DIVISION A OF THE SPECIAL PROVISIONS AS THEY AFFECT THIS/THESE PROJECT/PROJECTS The Minnesota Department of Transportation hereby notifies all bidders: in accordance with Title VI of the Civil Rights Act of 1964 (Act), as amended and Title 49, Code of Federal Regulations, Subtitle A Part 21, Non-discrimination in Federally -assisted programs of the Department of Transportation, it will affirmatively assure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded maximum opportunityto participate and/or to submit bids in response to this invitation, and will not be discriminated against on the grounds of race, color, disability, age, religion, sex or national origin in consideration for an award; in accordance with Title VI of the Civil Rights Act of 1964 as amended, and Title 23, Code of Federal Regulations, Part 230 SubpartA- Equal Employment Opportunity on Federal and Federal -Aid Construction Contracts (including supportive services), it will affirmatively assure increased participation of minority groups and disadvantaged persons and women in all phases of the highway construction industry, and that on any project constructed pursuant to this advertisement equal employment opportunity will be provided to all persons without regard to their race, color, disability, age, religion, sex or national origin; in accordance with the Minnesota Human Rights Act, Minnesota Statute 363A.08 Unfair discriminatory Practices, it will affirmatively assure that on any project constructed pursuant to this advertisement equal employment opportunity will be offered to all persons without regard to race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age; in accordance with the Minnesota Human Rights Act, Minnesota Statute 363A.36 Certificates of Compliance for Public Contracts, and 363A.37 Rules for Certificates of Compliance, it will assure that appropriate parties to any contract entered into pursuant to this advertisement possess valid Certificates of Compliance. If you are not a current holder of a compliance certificate issued by the Minnesota Department of Human Rights and intend to bid on any job in this advertisement you must contact the Department of Human Rights immediately for assistance in obtaining a certificate. The following notice from the Minnesota Department of Human Rights applies to all contractors: "It is hereby agreed between the parties that Minnesota Statute, section 363A.36 and Minnesota Rules, parts 5000.3400 to 5000.3600 are incorporated into anycontract between these parties based on this specification or any modification of it. Acopyof Minnesota Statute 363A.36 and Minnesota Rules, parts 5000.3400 to 5000.3600 is available upon request from the contracting agency." "It is hereby agreed between the parties that this agency will require affirmative action requirements be met by contractors in relation to Minnesota Statute 363A.36 and Minnesota Rules 5000.3600. Failure by a contractorto implement an affirmative action plan or make a good faith effort shall result in revocation of its certificate or revocation of the contract (Minnesota Statute 363A.36, Subd. 2 and 3)." All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid. Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper Plans and Specifications are expected to be available 04/22/2022. Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $30.00 by inputting Quest project #8176094 on the website's Project Search page. Please contact Quest CDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of project documents is available for a nonrefundable price of $80.00 per set, which includes applicable sales tax and shipping. Please make your check payable to City of Hutchinson and send it to Hutchinson City Center, Attn: Plans & Specs, 111 Hassan St SE, Hutchinson MN 55350. Please contact us at 320-234-4209 if you have any questions. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN or purchase the paper set of the bidding documents from the City of Hutchinson. Any bids submitted bycontractors not on the Plan Holder List will not be considered at the time foropening of bids and will be returned to the contractor. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matthew.launich City Administrator PUBLISH IN HUTCHINSON LEADER ON WEDNESDAY, APRIL 20, 2022 & WEDNESDAY, APRIL 27, 2022. PUBLISH IN FINANCE & COMMERCE ON WEDNESDAY, APRIL 20, 2022 & WEDNESDAY, APRIL 27, 2022. ANNUAL REPORT v 2021 HUTCHINSON HUTCHINSON PARKS, RECREATION AND COMMUNITY EDUCATION -too rr+i++-r - December 2021 f &-ymniUCfIt May - A •1 C All of your summer Swimming Lessons Hutchinson Family Aquatic Center Figure Skating/Hockey T-Ball Sport Camps Adult Sports A CITY ON PURPOSE. y Parks, Recreation & Community Education January -April 2021 Hutchinson Parks, Recreation and Community Education Mission Statement The Hutchinson Parks, Recreation, and Community Education Department is dedicated to serving the residents of Hutchinson and surrounding communities by providing valuable recreational facilities and programs that contribute to a healthy and active quality of life. Our Values: Collaboration with: • Local residents • Service organizations • Arts organizations, athletic groups, and local businesses • Surrounding communities Healthy Living for Our: • Residents • Visitors • Environment • Parks Hard Work and Efficiency Through Our: • Valuable service • Operations of parks and programming • Sustainable maintenance practices • Design of parks and facilities Connections Between: • Community members • Residents and staff • Destinations within community • Hutchinson and surrounding areas Leadership by: • Cooperation with multiple organizations and agencies • Serving as a regional recreation hub • Providing fair and inclusive programming • Innovating our practices Commitment and Dedication to: • Serving our residents • Maintaining our facilities • Providing valuable service • Exploring new ideas Hutchinson Parks, Recreation & Community Education Full Time/Permanent PT Staff Positions Director of Parks, Recreation and Community Education (PRCE) PRCE Receptionist (2) Parks Supervisor Parks Maintenance Specialist Parks Maintenance Operator (5) Facilities & Operations Manager PRCE Facilities and Operations Specialist PRCE Maintenance Technician Aquatic Center Manager Recreation Services Coordinator Event Center Coordinator Event Center Maintenance Specialist Community Education Coordinator Early Childhood Family Education Coordinator Adult Basic Education Coordinator Staffing Changes for 2021-Retirements PRCE Director, Dolf Moon retired and his last day in office was December 30, 2020. Sara Witte acted as interim director, January through March 2021. Managers and coordinators were invited to participate with the hiring process of a new PRCE Director. Lynn Neuman, PRCE Director, was hired and started March 15, 2021. Hutchinson Event Center Coordinator, September Jacobsen, retired at the end of 2021. In preparation for the retirement, the staffing situation was reevaluated for the longevity of the Event Center/Senior Center in its current location. Due to the retirement, the Event Center Coordinator position was transitioned into a new position, Hutchinson Event Center Programmer. One of the PRCE Receptionist positions (Leslie Alberts) will transition into a new FT role as PRCE Office Specialist to help fill the void at the Event Center/Senior Center. Hutchinson PRCE System at a Glance 41 City Parks 4 Shared School -Park sites Aquatic Center (new in 2017) Recreation Center Ice Arena with 2 Sheets of Ice • Farmers Market • Overnight Campground • 75 Acre County Fair Grounds 237.5 Acres of Park • 138 Acres of Natural Areas/Open Space • 35 Miles of Paved Trails • 3 Miles of Un-paved Trails 16 Miles of Bike Friendly Streets • 33.5 Miles of Sidewalks Terrain Park and Skate Park 0 3 Miles of Bike Lanes Bike and Pedestrian Network Hutchinson has made it a priority to create a connected system of bike trails, sidewalks, and on - street bike lanes. Paved trails are typically along major collector roads and through parkland. Sidewalks and bike lanes are mainly within the core downtown neighborhoods. The existing system includes: • 33.5 miles of sidewalks • 35 miles of paved trails + 3 miles of unpaved trails 16 miles of bike friendly streets • 3 miles of bike lanes • Luce Line State Trail • Dakota Regional Trail The City is served regionally by the Luce Line State Trail, a 63-mile long former railroad grade which was developed for biking, hiking, horseback riding, mountain biking, snowmobiling and skiing. The trail connects the western Twin Cities with Independence, Watertown, Winsted, Silver Lake, Hutchinson, Cedar Mills, and Cosmos. The trail surface varies along its course, including limestone, with a parallel treadway of horseback riding, paved bituminous, crushed granite, and natural (mowed grass). Snowmobiles are allowed on the trail west of Stubbs's Bay Road. (Source: www.dnr.state.mn.us/state-trai/s/luce-/ine) Hutchinson PRCE Advisory Board The PRCE Board meets at 5:15 p.m. on the first Monday of the month at the City Center. The PRCE Board shall be composed of seven representatives from the community at large, one representative from the School Board, and one representative from the City Council. With the exception of the School Board and City Council representative, all members shall be jointly appointed by the Mayor and the School Board President, with the consent of the respective boards and Council, and shall serve staggered three-year terms. The Board shall study and determine the park, recreational and community education needs of the city and make recommendations to the City Administrator relating thereto and shall submit an annual operating budget to the City Administrator. In addition to the PRCE Advisory Board, there is also an opportunity for involvement on the Senior Advisory Board. PRCE Advisory Board Members: Lynn Neumann - PRCE Director Jody Harms/Leslie Alberts - PRCE Receptionist Erin Knudtson - Hutchinson Public Schools Representative Chad Czmowski - City Council Representative Member Kyle Wendling Jeff Hoeft Mark Lansink Liz Marcus Craig Juhnke Joshua Kamrath Ashley Gabbert Term Expires August, 2024 • First Full Term August, 2024 • First Full Term August, 2022 • First Full Term August, 2022 • Second Full Term August, 2022 • Second Full Term August, 2023 • First Full Term August, 2023 • First Full Term Hutchinson PRCE Senior Advisory Board The Senior Advisory Board meets at 9:30 a.m. on the third Monday of the month at the Senior Center. The Board consists of seven members who serve staggered three-year terms. The board shall advise the PRCE Board and staff concerning management and use of the multi -purpose senior center, and shall develop and maintain a management plan which provides opportunity for all senior -related activities to flourish. Senior Advisory Board Members: John McRaith - Recreation Services Coordinator Al Barkeim Dave Husfeldt Randy Kandt Connie Dahl Mike Becker Jeanette Meyer Rhonda Schwarze Bike and Pedestrian Committee The Hutchinson Bicycle -Pedestrian Advisory Committee (BPAC) serves as an advisory committee to the City Council and the Park, Recreation and Community Education Board. The BPAC provides advice on issues related to bicycling and pedestrian needs in Hutchinson, advocates for pedestrian and bicycling infrastructure improvements, and promotes recreational walking and bicycling in the city. Bike and Pedestrian Committee Members: Sara Witte- Parks Supervisor Pat May - City Council Representative David May Deb Card Mark Hanneman Michelle Keifer Vacant Position Parks and Natural Resources Staff Responsible: Sara Witte, Parks Supervisor Community events, athletic competitions and large gatherings seemed to make a comeback in 2021. There were only a handful of activities and community gatherings that did not take place due to the ongoing state of the pandemic. Going through a pandemic taught us some valuable maintenance procedures that we continued to carry out in our daily operations. We continued to have seasonal staff lock and secure park shelters/restrooms in the evenings. Years prior, cleaning of restrooms was only done in the morning, with Police Department patrol locking them in the evenings. Having hired seasonal Parks staff check, do minor cleaning and secure restrooms in the evening cut down enormously on the amount of time it took a full-time staff person to clean the following morning. Essentially this allows full-time staff to get to projects and other needed maintenance activities faster than we had using the old model. We also only allowed enclosed shelters to be open by reservation only. Porta toilets remained a fixed amenity in many of our parks to allow for expanded hours of usage, but less daily maintenance/vandalism occurrences. So much of what we do in the parks department relies on the weather. The summer of 2021 was exceptionally dry as compared to previous years. We found it necessary to water trees, shrubs and perennials that had been planted in the last 3-5 years. Usually plants of this age can manage through dry conditions, but noticing leaf drop on mature species is a sign that plants are struggling. The need to water was complicated by a "watering restrictions/ban" in our community. During this time, we could only water before 9:00 am and needed to pay closer attention to our operations and prioritize areas of most need. With the dry conditions, seasonal mowing staff was able to help with other projects consisting mostly of large mulching areas: the entire Utilities Main office and warehouse on Michigan Avenue, Drift Riders Park, various trees in parks along the river. Again, the Parks Department witnessed turn over with full time Parks Maintenance Operator- Andy Bentz resigning his position to move out of state. The position was posted and interviews were conducted in early December for the new hire to start in January 2022. Fortunately, a seasonal Parks Ridgewater college student was able to fill the void during the process to find a replacement. Summer seasonal Parks staff hired was back up to pre - pandemic numbers. Most of the 2021 seasonal summer crew was new to the Parks Department operations. Only two returned from 2020 summer as others moved onto full time internships/careers. This did create a need for full time staff to allocate more training time than what had been needed in previous years. 2021 Parks and Natural Resources Accomplishments General Site Improvements: • Added two memorial park benches with cement pads around Riverside playground o New banner designs ordered and installed for Downtown Main St. and Hwy 7/15 medians • "Seat of Sound" sculpture donated to the City of Hutchinson was placed at west end of Oddfellows Park along Luce Line Trail • Tartan Park general site improvements (HLI small group) • Improvements made to Oddfellows Park (Hutchinson Leadership Institute- HLI) painting of shelter, staining benches/signs, archery frame stained, planting trees, upgraded electrical and stainless serving counter in the shelter, along with new granite trail installed from Luce Line trail to shelter • Removal of old equipment and installation of new playground at JC Women's Park • New stainless counter built and added into Fireman's Park shelter • First time site host for MN Pottery Festival at Masonic/West River Park • Additional lights added into Library Square for the holidays Athletic Field/Court Maintenance: • Temporary/trial windscreens put in place at North Park Elementary tennis courts per pickleball players request • Work completed on two new softball fields at Hutchinson High school: edging, base anchors, pitching mound, etc. • St. A's field renovation project • Provided field maintenance at six summer baseball/softball tournaments, along with site host for Sunday fall softball program • Irrigation reconfiguration and additions at VMF in late fall Landscaping: • Legion Park new connecting paver walkway from sidewalk to shelter with plants added along walkway (Eagle Scout project) • Eheim Park completion of paver walkway leading to overlook, along with installation of perennial plants and shrubs (HLI- small group) • Ambassadors planted trees, put in new perennials and mulched various areas at Elks Park. • Reconfigured paver walkway leading up to restroom at Oddfellows Park o McLeod Veterans Park north paver section reset on main west walkway Forestry/Natural Resources: • 79 trees planted in various Parks/School District property with mostly forestry/park staff and one volunteer group • Tree removals: 51 of mostly ash (DNR EAB diversification grant project) o Continued mowing walk paths in Middle School prairie for increased outdoor learning opportunities for West Elementary and Middle School students • Invasive removal along riverbank in various parks along Crow River • Butterfly Garden planted at Girl Scout Park by local Girl Scouts • Select prairies mowed down for invasive control: Roberts, Riverside, East River Park and Cedar raingarden 2022 Parks and Natural Resources Goals • Northwoods Park: nature trail established on east side of park using undeveloped parkland (HLI small group) (April) • Rotary Park improvements: bike rack & basketball hoop installation (April) • Girl Scout Park: railing and look out platform constructed and installed (May) • AFS Park: fabrication of information sign, landscaping around limestone bench, invasive clean up along riverbank, tree planting, etc. (HLI large group) (May) • Fireman's Park: installation of themed playground (June) • Kiwanis Park: painting of Rocket and installation of new playground equipment (July) • JC Women's Club: construction of accessible trail from road up to playground (August) • Fireman's Park memorial walk and shelter improvements (Oct.) • Bike Fleet Project: purchasing of supplies and community program roll out Mewing 2231.13-%' Equip Maintenance 941, 59� Winter Functions 565, 3% Athletic Fields 2577,130A Paid Time Off imp tkne 41q 19% Swl 308,' Total Parl 20427 ` MolidaY 572, 26 undscaVM 2334,11% pe,sonal HofidaY 28, 1% ,,Mg related 282. 13% icatwn TS, 27% p,dminlT�mingiM�s 2051,10% Paid Time OIf 2176,11% Public Functions 969, 5% ,:,restrY Operations 394, 2% city par � 7 ds Mowing & WeedWWIP tf' 2231. hours ilfdities 100, 5% school District 447. 20% Non -Park Functions 3341 hours public Functio 969, 29% Training/Meetings 222, 7% ISD 423 Functions 1299 hours Snow 183,14% Mowing 447, 34% Landscaping 50, 4% General Maintenance For y 12,1% Athletic Fields 573. 44% Landscaping 215, 56% River Rentals 8% Narming House 43,1% Administration 1829, 55% Hutchinson utilities 382 hours Mowing 100, 26% Eneral rtenance 7, 18% Burich Arena Staff Responsible: Mary Haugen, Facilities & Operations Manager Our season 2020-2021 ice season was interrupted in November by the Executive Order requiring facilities to be shut down for a 6 week pause. We were closed from November 19, 2020 until January, 2021. Activities resumed in January, but with many restrictions. We scheduled youth and high school games, allowing a maximum of 150 spectators for each event. We began offering public skating again in February. We did not offer our annual ice show due to restrictions. We originally planned to replace the roof and improve the sidewalls (similar to the Recreation Center) in 2021. As we worked through the details of the project, we began to understand that heating and ventilation concerns needed to be addressed at the same time. The parking lot was due to be replaced in 2025. With infrastructure work scheduled for streets around our facilities, the decision was made to include replacing the parking lot at the same time, making it a part of the bigger engineering infrastructure project. This enabled us to take advantage of better pricing. This reallocation of facility funds required us to defer the roofing/sidewall project to 2022. We bid the project in January and awarded contracts to Vos Construction and to Rausch Masonry. The project is scheduled to be complete in late summer 2022, allowing us to begin our ice season in September. The conceptual construction plan from Stevens Engineering with an upper level concourse, west rink improvements such as permanent spectator seating, concrete refrigerated floor, and a common lobby area providing access to both sheets of ice continues to be a long-term goal. This conceptual plan was an extension of the original study done by Stevens. This plan gives us a road map for the future, helping us to make decisions on future building improvements. We will continue to work with city staff, Hutchinson Hockey Association and Hutchinson Figure Skating Association representatives to continue planning on how to accomplish this project. 2021 Burich Arena Accomplishments • Through the engineering department and the facilities fund, Arena/Recreation Center parking lot was replaced. Original lot was constructed in 1987. • Continued removal of north and south side landscaping at the east rink in preparation for construction project beginning in spring 2022. • Recruited and advertised for replacement of Facilities Technician. This position has been vacant since August of 2020. Patrick Benson was hired and began working in October 2021. • Completed bidding process and awarded bid for east rink roof replacement, exterior sidewall improvements. Vos Construction and Rausch Masonry were awarded bids for the project. Construction window of time will be April -August, completing in time for September ice season. • Hired architectural firm Nelson-Rudie to design plans and specifications for east rink HVAC replacement. This project will continue through the summer with completion scheduled for September. • Created plan for east rink lighting replacement. We will work with local electrician and Solus Electric to replace 36 fluorescent fixtures with LED's. Additional fixtures located over bleacher/mezzanine area will be replaced as well. • Completed replacement of exterior light fixtures, from metal halide to LED. We are achieving our goals of energy savings, increased lighting levels and reduced maintenance expenses. • Worked with user groups on extending our season in spring. 2022 Burich Arena Goals • Guide and manage the east rink construction project. Work with Contegrity Group (construction managers) Architect/Engineering firm ISG, Vos construction and Rausch Masonry to have a quality project complete by September 1, 2022. • Work with architects and engineers at Nelson-Rudie to complete design for east rink HVAC replacement. Project will be part of the bigger re -roof and sidewall improvement work. Current HVAC system is outdated; we will improve heating and ventilation systems to bring conditions up to current standards. • When construction is complete, through the parks and forestry departments, replace landscaping around east rink, working to attain lower maintenance expenses. • Continue to improve and nurture our partnership with HFSA. Participation numbers remain strong. PRCE continues to offer ISI (Ice Sports Industry), an opportunity for younger skaters, and HFSA offers a competitive program for the more experienced skater. The annual ice show is possible only with the city's support and volunteer help from HFSA. • Continue long-term planning for major building system's component replacement. Work with the city's Facility Committee to help prioritize major projects and purchases involved with the next phases of building improvements. • Work with the Burich family and Hutchinson Hockey Association on funding for Burich Arena improvements. These groups have committed to contributing to the future improvements at the facility. • Work with our user groups as we grow our ice season. We will have longer ice sessions in spring, summer and fall. Work to best manage how we decide to keep ice in and when to remove. • Through our partnership with Citizen's Bank, we will replace the scoreboard in the west rink. ■2016 11201f ■2018 02019 1112020 ■2v21 a1GH SrHonI PRIVATE RENTAL Total Ica Hours 2016:242, 2017:248, 2018:252, 2019:251, 2020:0, 2021:150.5 Hutchinson Recreation Center/Hutchinson Aquatic Center Staff Responsible: Mary Haugen, Facilities & Operations Manager Because of Covid-19, we were forced to keep the aquatic center closed for summer 2020. In 2021, all restrictions were lifted and we were pleased to be able to offer a more normal summer swimming season, both outdoors at the aquatic center and indoor swimming lessons at the Carlson Pool. Reopened the Recreation Center beginning January 5'h. The Executive Order required us to keep our buildings closed for a 6 week pause in November and December 2020. Completed the roofing replacement and sidewall improvement project at the Recreation Center. The building now has a new roof, new exterior finish and is a model for future improvements at Burich Arena. We were able to complete the landscaping around the building after contractors were finally finished with their work. Shifting and combining funds through the engineering department and the facilities fund allowed us to complete the parking lot replacement and sidewalk replacement project three years early. This adjustment moved the arena roofing and sidewall project to 2022. We will continue to hire, train, and coach quality seasonal employees. These front-line people are the faces that represent our department. We will reach out to former aquatic staff members and recruit and train new staff. 2021 Hutchinson Recreation Center/ Aquatic Center Accomplishments • Worked with Minnesota Department of Health to re -open the aquatic center for summer 2021. We created a plan to open safely, following guidelines from CDC and MDH. Once we reached opening day, rules and protocols changed, making it easier for our patrons to attend the pool • Through the engineering department and the facilities fund, Arena/Recreation Center parking lot was replaced. Original lot was constructed in 1987. • Worked with facilities committee and removed and replaced front sidewalks and east driveway. This project was integrated into the parking lot replacement. • Worked with ISG and the general contractor, APX to complete Recreation Center roofing and side -wall upgrade project. The project is now complete. • Finished the replacement of sidewalk light fixtures. We replaced current metal halide fixtures with brighter, more energy efficient LED lamps. This will help keep our sidewalk and parking lot areas better lit. • Completed re -landscaping of the perimeter of the building. Once the contractors finished their work, we were able to plant and sod those areas. We were able to save the trees in front of the building. • Recruited and advertised for replacement of Facilities Technician. This position has been vacant since August of 2020. Patrick Benson was hired and began working in October 2021. • Through the Recreation Programmer, pickle ball participation continued to grow. Purchased dedicated portable nets for exclusive use in the gym instead of sharing with Park Elementary tennis courts. • Recruited hired and trained American Red Cross Swimming staff to serve the outdoor pool, as well as teach our summer American Red Cross learn -to -swim program. • Worked with pool pump/motor repair company to replace bad bearings in one of the river propulsion pumps. Pool was out of service for an extended period due to COVID. • Discovered the in the lazy river was failing. Hired the contractor and replaced approximately 85 feet of the along the water line. • Worked with contractor to improve control/functions of gymnasium HVAC system. 2022 Hutchinson Recreation Center/Aquatic Center Goals • Inspect and replace additional tiles as needed in lazy river. • Plan, design and complete re -painting of front and back entrances of the building. We will work to complement and match the newer paint scheme that is used throughout the building. • Recruit, hire and train American Red Cross Swimming staff to serve the outdoor pool, as well as teach our summer American Red Cross learn -to -swim program. • Continue to offer American Red Cross swimming lessons at Carlson Pool and the aquatic center. Pre-school lessons continue to grow as we make further use of our outdoor spaces. • Continue to work through the Facility Committee on future facility upgrades. • Continue and refine maintenance policies and procedures for aquatic center operations. • Work with maintenance team and summer aquatic staff to plan and respond to various water quality challenges. 2021 Aquatic Center Attendance June 17,879 July 11,279 August 11,529 **attendance does not include private rentals 2021 Sponsored Events Thrivent Financial/Hutchinson Health: Free Family Night Swim - 3 dates (1,247 swimmers) Common Cup: Free Family Night Swim - 3 dates (1,116 swimmers) Swim Lessons at Carlson Pool 364 participants Recreation Programming Staff Responsible: John McRaith, Recreation Services Coordinator 2021 was a great improvement over 2020 as far as recreational activities were concerned. We were able to hold all of our programs with very little interruption due to Covid issues. Parents were ready to get their children out of the house and active again. We had some great volunteerism this past year. In addition to the hundred or more parents that got involved, we had the high school varsity football players help out with the flag football program. The high school soccer team coached our fourth through sixth grade soccer program and the boy's and girls' varsity players helped out with our youth basketball programs. This collaboration is a nice change for the participants as they enjoy the attention of the older kids and they tend to be more open to being coached when it's not their parent telling them what they should be doing. Youth Program Participation 2011, 2020, 2021 Comparison 350 r 300 265 261 250y� 218 223 219 Lx 214 $ 200 u 181 10i t A a ia7 150 ljj 174 123 E 115 a 2 100 60 50 0 0 0 D� Indoor Soccer Baseball Basketball Softball Flag Football Tackle Football Outdoor Soccer Youth Participation 2011 = 1848 2020= 772 2021 =1398 ■2011 ■ 2020 ■ Z021 2021 Recreation Programming Accomplishments • New Registration System: We accomplished our goal of going online with our programming with a new registration system beginning with the fall of 2021. This was a large undertaking as we needed to get up to speed before the old system was taken off line. Staff spent the spring and summer learning different facets of the new software. This will continue to be an ongoing process as we continue to learn different intricacies of how the new system can operate. • Fall Softball: After starting a fall season due to the lack of games during the summer of 2020 due to Covid, we decided to see if there was enough interest to continue it in the fall of 2021. We ended up with seven teams to make a very viable league. Bad weather put a damper on the activity but it looks like a program that has a future in Hutchinson. • Safe Sport Certification: There is a new federal law requiring all adults that work with children to go through Safe Sport training. This is in addition to the concussion training that they were already required to take. It also involves a background check. The training is meant to prepare coaches to deal with a number of different issues that may come up in the course of a season and to watch for signs that a child may be suffering abuse when away from their activity. This new law required additional funds ($25 per coach) to pay for the certifications and required an additional two hours of training for prospective coaches. Most of our coaches were very accepting of the new requirements and we made a good start on getting all our coaches certified. New School Ballfields: The High School constructed two new softball fields on their campus specifically for girl's fastpitch softball. Our hope was to incorporate them into our summer program for use as a fastpitch field and as a youth baseball field. The school decided to keep everyone off the turf for a summer to help the grass to get better established. It should be ready for play in 2022. 2022 Recreation Programming Goals • Registration System: While the new registration system is up and running, we still have much to learn about all its capabilities and how we can improve our online presence. Each day we come across something unfamiliar that takes some time to work through to get it working properly for our needs. I'm confident, however, that we should have a good system that will take us further into the future than our recent software. • Girls Fastpitch: This past year the Hutchinson Girls' Softball Association decided to disband and turn the program over to PRCE. While we have been working alongside the association in years past, this will be our first shot at guiding the program ourselves. We hope to provide a program that is enjoyable for the participants while keeping the stress levels low for the parents. • Burich Arena Construction: The upcoming construction at Burich Arena will cause some disruptions to our programming. Baseball and softball usually use the facility until the weather gets better in the spring and it has been our sole facility for indoor soccer for the past several years. With 32 teams and 265 participants this past year, we are going to have to do some facility shuffling to keep all the kids playing. We may need to look to the new Tiger Elementary gymnasium as a potential site for some of the matches along with the Recreation Center. • High School Participation in Fall Soccer: We are currently working with the boy's high school coach to determine the possibility of the boy's high school soccer team coaching our pre- school through third grade programs. We need a lot of coaches in a short period of time on Saturday mornings in the fall so this would be a great help to us while getting coaches that have much more experience with the game of soccer. • PRCE Concessions: Our longtime concessions manager has taken other employment so we will be starting over with someone new in the position. Along with new software they will be using this year, we usually have a very young staff so it will be essential to find someone who is capable of managing this area. 70 eo so ao 0 m E 30 i 20 10 Adult Program Participation 2011, 2020, 2021 Comparison Basketball SB-Co-Rec SB-Men's VB-Co-Rec VB-Men's VB-Women's VB=Send Total Adult Teams ■2011 ■2020 ■2021 2011= 196 2020 = 88 2021 a 89 Hutchinson Event Center Senior Center Programming/Adaptive Recreation Staff Responsible: September Jacobsen, Hutchinson Event Center Coordinator Jennifer Behrendt, Hutchinson Event Center Programmer The Hutchinson Event Center has continued to operate as the Event Center/Senior Center from 2002 to present. During this time, the Hutchinson community has changed drastically in regards to the spaces and venues that are available to rent and host small to large gatherings. The Event Center steadily noticed a decline in the number of bookings and the amount of usage for the Event Center, which in turn, resulted in a decline in revenues. Tax payer dollars have been subsidizing the operations for the Event Center. Along with a decline in the number of rentals, staff have seen trends in the way people gather. Smaller gatherings (weddings) or transitioning events outdoors (due to COVID) have been noticeable trends of gatherings and events. Individuals who are looking for spaces to rent have specific details which make their decision for renting at a specific space. Some, not all, are looking for the "wow "factor or the uniqueness that comes with some of the other venues available. The Hutchinson Event Center has been maintained and operated extremely well for the past 20 years extremely well by city staff. However, if the City wanted to be competitive in the business, the city would need to invest an additional million dollars to make the Event Center a more marketable event space. Another thing to consider is the Senior Center space and programming opportunities that are limited within the current senior space. In the community, we continue to see an increase in the number of seniors living in Hutchinson. We know there is a huge need for space and programming opportunities for the Senior population. Along with the growth, we continue to see changes in what the senior population is doing. Seniors are much more active and want to be more active throughout their lifetime. As staff, we want to continue to grow and adapt to meet the ever -changing needs for the senior populations. We look forward to the future and what opportunities the PRCE Department and the City of Hutchinson can offer to all members of the community, including the senior population. As there are still many unknowns at this time, we will continue to be transparent and update the Senior Center with information when it becomes available. We are excited for the future and look forward to continuing to provide excellent Senior Center operations and programs. The City of Hutchinson is looking at getting out of the Event Center business. At this time, PRCE will not be taking any additional bookings after December 31, 2022. Please be assured that getting out of the Event Center business does not mean getting out of the Senior Center operations. The Senior Center and senior programming are a vital aspect of our community. We want to assure the community that programming operations and opportunities are a major priority area for the City of Hutchinson. Hutchinson Event Center Coordinator retired at the end of 2021. In preparing for her retirement, staffing situation was reevaluated for the longevity of the Event Center/Senior Center in its current location. Due to the retirement, Coordinator position was transitioned into a new position. Jennifer Behrendt will start 2022 in a new role as the Hutchinson Event Center Coordinator. PRCE Receptionist will transition into a new FT role as PRCE Office Specialist to help fill the void at the Event Center/Senior Center. 2021 Hutchinson Event Center/ Senior Center Accomplishments • February- Sock Knitting class. • Seniors raised enough money to install a flag pole. They raised more than their goal and were able to place a "Thank You" plaque alongside the flag pole. • Book and Puzzle Sale - used to assist with donations for the flag pole installation. • Drop location for Lion's Club recycling of hearing aids and eyeglasses. • Host location for 185 events- this includes business, city and private events. • Continued building maintenance and cleaning. • Applied for and received a grant from United Way for Adaptive Recreation. • Continued Senior Programming through safe practices during covid. • Reviewed and selected candidates for hiring in 2022. • Modified layouts for various events to assist with quicker turnovers. r. 1 11 1800 1600 1400 1200 1000 800 600 400 Facility Use - *Rentals *Senior Programs *Adaptive Recreation 200 0 Event Center Rentals Sr. ■ 2019 419 ■ 2020 164 ■ 2021 185 -am/Adap Rec Total 1,452 1,871 289 453 775 960 Senior Programming & Adaptive Recreation Participation 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 0 TOTAL Participation Fellowship Programs Service Programs AR Participants ■ 2019 14,090 8,632 4,444 964 ■ 2020 3,397 2,374 948 175 ■ 2021 7,151 708 226 2022 Hutchinson Event Center/Senior Center Goals • Use social media to promote Senior Programming. • Develop a plan for Senior Programming if moved to another location in 2023. • Continue to look into more "active" Senior Programming: walking, river walking, pickle ball, gardening. • Knitting project to be completed and items are to be donated to the Common Cup and the Food Shelf. • Continue to keep Seniors updated on the future of the Senior Center via Senior Newsletter. • Sell Mini -Golf set and other stored items in preparation for sale of the Event Center. • Continue with rentals as is until the end of 2022. • Notify past and present renters that no rentals will be taken after December 2022. • Hired one full time and one part time employee to assist with daily needs. • Installation of the "Thank You" plaque near the flag pole. Hutchinson Public Schools ISD 423 Community Education Staff Responsible: Sharon Armstrong, Community Education Program Coordinator Data for 2020-2021 Fiscal Year That's ISD 423 Community Education Accomplishments COMFTRNiity Ito: • Summer (2020): Offer 23 camps and activities July and August after previous spring closures • Fall (2020): Reassigned to coordinate district childcare program, Tiger Cubs, for grades K6 at Hutchinson Event Center for hybrid learning schedule August to September. October organized 14 Community Education activities to take place in November and December. Reassigned full time back into childcare November 16 while continuing to supervise Community Education activities that were set up during the childcare break. Childcare transitioned into Distant Learning after Thanksgiving break. • Winter -Spring (2021): Continue to coordinate district childcare program at Park Elementary until January 15, 2021. Simultaneously supervise Community Education activities and organize more after returning to CE office, ended up with 31 Community Education activities January to May. Hutchinson Community Education provides lifelong learning experiences for people of all ages, abilities and cultures through programs and services. Classes are creatively designed generated from interests and trends. Instructors and coaches offer activities in which they have knowledge, experience or a skill creating a positive impact in our community with an opportunity to grow as individuals. Community Education is located in the Recreation Center and activities are held at Hutchinson Public Schools, Recreation Center, park shelters, and local businesses. This school year was challenging, dealing with closures and restrictions due to Covid-19. Preparedness plans were put in place following _ _ jo MDH and MDE guidelines and starting July 1, 2020, we were able to offer activities again. We held activities and camps throughout July and August instead of a June and July from previous years. Coaches must complete summer camps by July 31, this year Minnesota State High School League allowed camps to be held in August. Coaches and instructors were eager to offer activities and camps and we were able to offer 23 different activities, all well attended. Fall season started with the district going to hybrid learning model and I was reassigned to coordinate district child care, Tiger Cubs. With only one week to prep, hire and staff the childcare program, required a lot work and help from administration team. Marijean from ECFE helped write schedules during this week, splitting her time with ECFE and childcare. She was involved in 2020 spring childcare program while I was laid off. Para's were reassigned to childcare until their regular programs started, which gave us time to hire new staff and figure out which paras could continue at childcare. This was an extremely fast -paced, frequently changing staffed program. Student attendance changed daily too with new additions, A and B hybrid days, every other Friday A or B, families securing or losing childcare elsewhere and illnesses factored into this constant student and staff change. Flexibility was the buzz word. Hybrid Learning model started August 2020 at Hutchinson Event Center and ended September 28. Hybrid Learning restarted November 9 for one week then Hutchinson Public Schools transitioned into Distant Learning to start after Thanksgiving break where we moved to Park Elementary. Families had to reapply for childcare, some staff from fall were able to return and new staff was hired to fill in the gaps. All new student schedules needed to be written. Student schedule challenges we faced was trying to accommodate all the different grade levels, groups, lunch schedules while trying to work in some recess time all factored into creating very difficult schedules. During this time, the Community Education Director retired. Tiger Cubs childcare ended January 15, 2021. Approximately 100 students applied and met criteria to attend childcare program. Highest attendance days reached in the 60's and average attendance was in the 40's. After packing up Tiger Cub, I returned to work at PRCE office. The remaining winter and spring more Community Education instructors became available and willing to teach and we ended up organizing 31 activities. These activities were advertised via Hutchinson PRCE Facebook and by direct email to past participants. Protocols for contact tracing was established. This included limiting participants, restructuring how some activities are held and creating daily sign -in attendance sheets for some activities. PRCE staff participated in online training for PRCE's new registration system, ActiveNet January and throughout the upcoming months with going live date scheduled in August. Community Education is required to submit an annual report to the Minnesota Department of Education (MDE) from school districts having a �._ community education levy. Report period is July 1 to June 30. This report is i available to view at the Community Education office. wig/Sorg z9 31 187 Fall 14 LL 15 2020-21 Activities 897 Sreamer 23 iYF 23 100 200 300 400 500 600 700 800 900 1000 • 6nrollmem M Held M Offereu School Facility Rentals and Usage Community Education coordinates rentals and usage of Hutchinson Public School facilities, fields, and parking lots through the online system during non -instructional hours. Each year items for our school district are entered manually according to the School Board approved calendar into the rSchool. Items entered may include non- school dates, holidays, late starts, conferences and work days, July 1 to June 30 of upcoming school year. Staff are asked to enter their reservations by June 30 and rentals for public open around July 15 each year. This year rental reservations were delayed and limited to pool and gyms. Auditoriums were closed until June 2021. Total rentals and usage show 62 groups submitted 396 permits estimating 172,800 participants. From the total 12 were rental groups who submitted 72 permits estimating 17,691 participants, which is less than previous years. Majority of school use was for school related items. This fiscal year construction of Tiger Elementary school started, which is attached to West Elementary. This school will be home to second and third grade students. Facility Use by Building: Building Groups Permits Est. # of Participants High School 19 193 57,294 Middle School 24 ill 83,969 Park Elementary 7 23 7,000 West Elementary 4 19 4,392 Fields -Outdoor Campus 9 50 20,418 Parking Lot 0 0 0 Middle School Activities Submitted by William Tschida Middle School Activities opportunities are offered to students in grades 6, 7, and 8. They are under the Community Education funding umbrella and managed by the Activities Director in Hutchinson High School. Fall 2020 season, seven different activities were offered with 163 participants. Winter 2021, five different activities offered with 75 participants. Spring 2021, five different activities offered with 155 participants. Throughout the year, two activities ran as 6-12 program and two activities ran as 7-12 program. Supportive information located in the chart section. Middle School Sports 90 W 70 60 50 40 30 20 10 0 S�`RF CP' Ssr10* Hutchinson Adult Basic Education Submitted by Shari Brunes Hutchinson Adult Education is located at Ridgewater College + j in room 145. Our mission is to provide adults age 17+ with educational fill 111 i INN opportunities to acquire and improve literacy skills. A certified teacher is in the room to meet the needs of learners three days a week. Our schedule includes both daytime and evening hours, and provides the Engage, Equip, Empower opportunity for a total of 18 in -person instructional hours weekly for students. Additional hours are available for students who want to work Glacial Lakes Consortium remotely. Programming is offered twelve months a year. The Hutchinson Adult Education site is co -located with Ridgewater College and the Career Force Center. Because of this, we have been able to develop programs to assist learners with educational, employment, certifications, and college goals. We offer free basic computer skill classes. We academically support college students who do not meet Accuplacer Math cut scores. We continue to build on relationships with groups in the community including the public library, employers, and community organizations. Adult Education is a valuable component to Hutchinson's Community Education program, meeting the needs of many individuals from the surrounding area by making them better family members, employees, and citizens. Adult Basic Education 2020-2021 The COVID pandemic continues to affect our program. In April, the classroom reopened for in person instruction, by appointment, one day per week. In July, we returned to a fairly normal schedule, with open classroom hours three days and one evening per week, with no appointments needed. It is no surprise that our attendance hours are down, but this year is significantly better than last year. One great outcome of the pandemic is that we had to pivot and offer our services exclusively online for 14 months. Many of these online classes and support services continue to be available for students. For the 2020-2021 state academic year (May 1, 2020 to April 30, 2021), 177 students attended for a total of 3,313 contact hours. Students who attend 12 or more hours are considered participants. Hutchinson Adult Education had 76 participants for the year. These numbers follow a downward trend that the entire state is seeing in adult education. Pre -pandemic, we primarily attributed this to low unemployment numbers. Currently, the average Adult Education student attends for 18 hours. Working with our Regional Transitions Coordinator, Joyce Evenski, we have designed and delivered online career pathway courses regionally with other Adult Education programs in Southwest Minnesota. In the past, individual Adult Education programs have offered these kinds of classes, but it is always a challenge to enroll enough students. We have received Transitions grant funding to offer courses in Paraprofessional Training, Child Development, and Google Computer Skills. We have recruited students from Hutchinson to Mankato and beyond. These courses have been piloted and we are sharing them with other adult educators across the state. It is an exciting undertaking and we are grateful for Joyce's leadership. Learners participated in a variety of programming including classroom hours, distance (online) learning, basic computer classes, grant sponsored classes, and collaborative classes with the college and Career Force. Students continue to take and pass GED tests. GED Testing Service launched online proctored testing in 2020, so students may take their official GED tests at home. Of course, there is disparity here as not all students have the proper equipment or adequate internet. Ridgewater College reopened its testing center in September 2021. There were 15 Hutchinson Adult Education students that earned a GED Diploma. The state of Minnesota has a legislative appropriation this year that provides a $10 discount on each subject area GED test. Our local Free GED Testing Fund, in partnership with the Ridgewater College Foundation, is being used to provide additional financial support to students who study in our program for 12+ hours. A new high school equivalency test, called HiSET, has been approved for use in Minnesota. This means that students will have the option of taking the GED or the HiSet to earn their high school equivalency diploma. The process of implementing the HiSet has begun and it should be available for students later in 2022. ABE Staffing Shari Brunes manages the Hutchinson Adult Education program. Ann Trochlil serves as the Glacial Lakes Adult Education Consortium Program Manager. The Hutchinson teaching staff currently includes: Joyce Evenski, Barb Haugen, and Mary Horrocks. Alicia Boncquet and Jean Abrahamson were hired in August 2021 and they are wonderful additions to the team. Since March 2020, all state professional development has been offered remotely. Staff attended Summer Institute, Spring and Fall Regional trainings, the Language & Literacy Conference, and many webinars. Shari and Joyce have presented numerous times to other adult educators across this state in the past year. Shari is currently serving on the implementation team for HiSET, and is a member of the State Distance Learning Advisory Team. Joyce resigned from her position as the Regional Transitions Coordinator for the Southwest Region in June 2020. Participation and involvement in these and other opportunities make Hutchinson Adult Basic Education a leader among small rural programs. ABE Data Summary Information Hutchinson Adult Basic Education 2020-21 Information Compared to 2019-20 Total Enrollees 195 262 Total Hours 3,313 F3% decrease Total Participants I Must Attend 12+ hours 76 F98 Total GED Earners 15 19 Early Childhood Family Education (ECFE) Submitted by Marijean Storlie Early Childhood Family Education (ECFE) offers a variety of class options for families during the Hutchinson Public School District's school year with sibling care available for all day time classes as well as a sliding fee scale and scholarships that support and encourage families of all income levels to participate in our classes. NO family is ever turned away due to inability to pay. ECFE classes include separating & non -separating classes as well as parent only classes, family events, special one- time classes. New offerings this school year include online parenting classes, outdoor classes, and summer classes. ECFE recognizes and supports parents/guardians as a child's first and most significant teacher. Our mission is to strengthen each family unit through education and support while providing the best possible environment for healthy growth and development of their child. • • • • • ECFE • EARLY CIULDHOOD FAMILY EDUCATION s _ The 2021 school year continued to push our creativity as we tried to regain our pre-covid class participation in ECFE k classes. With the continued guidance of our school district, MDE and MDH, we were able to hold classes inside from February - May, 2022, as long as families stayed 6 feet apart, parents masked, and our numbers in our building met the square footage guidelines for number of occupants at any given time. Our class maximums dropped from 15 - 6 per the indoor classroom covid guidelines and we had to purchase folding tables, storage tubs and more supplies and equipment so that each family unit had their own area to play at while in the building as well as their own tub of play materials so that materials were not share by more than the one family unit. Fall of 2021, we were scheduled to move into our new space located at West Elementary. However, because of construction delays, we were not able to begin inside the building until November, 2022. That left us with two options - either cancel classes until November or move classes outdoors again. Thankfully we had prior experience with holding classes outdoors, so it was not hard to gear ourselves up for the challenge ahead. PRICE came to our rescue on two separate occasions when the outdoor weather was not in our favor and we had to either cancel classes or find a place to hold them indoors. Lynn, Sharon, Jody and Leslie were gracious and helpful in allowing us to bring our materials over to the gym and offering to help set up our classes so that we were ready to greet our families on time. The 2021 year ended with a very special Grandma/Grandpa/ I built a gingerbread house for the holidays - it was a packed event and everyone had a fabulous time. 2021-2022 Community Education Goals • Manage, organize and develop activities throughout the year for multiple age levels, current trends and interests while following District and state guidance • Network and collaborate with local businesses for community partnerships • Organize at least one new activity per brochure targeting community needs • Team -building skills to maintain amicable relationships with instructors, customers, and staff • Lifelong learning by participating in Minnesota Community Education Association (MCEA) Conferences, Leadership Days, training and classes in person or Distance Learning • Network with MCEA groups for collaborations in programming and facilities • Marketing and awareness of PRICE activities through Facebook, websites, brochures, flyers, and in person • Organize, revise and maintain rSchool Today, Hutchinson Public Schools online reservation system • Critical -thinking skills to flag potential reservation/scheduling issues within school buildings • Schedule activities at the newest school district's facility, Tiger Elementary • Develop growth mindset to be adaptable in programming, assignments, tasks and responsibilities • Asses aquatics essential functions, propose a seasonal/temporary aquatics manager • Gain knowledge in PRCE's new registration system, ActiveNet, by researching the systems functions through tutorials in the help center and customer support • Explore shifting middle level activities back to high school activities department 2021-2022 Adult Basic Education Goals Submitted by Shari Brunes • Reach out to learners in the community in need of Adult Education services; ongoing • Transfer all student logs from paper to digital notes in SID (Student Information Database) • Develop online delivery strategies for our learners, including incorporating a HyFlex model where some students attend in person and other students attend online • Participate in the High School Equivalency Test Selection Implementation Working Group • Pretest and posttest to successfully meet national targets of 44% of students achieving a measurable skill gain • Collaborate with Southwest Minnesota programs to expand regional classes • Develop grants with partners to assist students as they explore career pathways; ongoing • Provide distance learning (online) opportunities using state approved platforms; ongoing • Offer digital literacy classes for CareerForce clients to empower them in their job search and increase employability; ongoing • Collaborate with Ridgewater and CMJTS to offer adult training and certifications • Partner with Head Start and ECFE/Family Literacy parents to earn a GED or with other educational needs 2021-2022 Early Childhood Family Education Goals Submitted by Marijean Storlie • Maintain ongoing quality in our ECFE programming • Restore collaborative efforts with other local community agencies and businesses • Continue ongoing assessments of our programming • Continue to evaluate and update parent and child class curriculum • Restore collaborations with local preschools, daycares and in -home daycare providers • Continue registration collaboration with PRCE to streamline the process for our families • Distribution of our Early Childhood Screening postcard to families; restore our Welcome Baby postcard to parents of a newborn; restore our free baby bucket that contains a hardcover children's storybook, a free ECFE baby class and other local businesses information and /or gifts • Continue our marketing efforts through our new ECFE trifold and Facebook page • Continue to evaluate current class trends through participant surveys and discussions within our collaborative groups and adjust class offerings as needed • Continue to look for grant opportunities that would allow for us to build a nature -inspired early childhood play space for families with young children. National Community Education Day Second Thursday of November Each Year _ *has's dko Commtmi[v Ed Natiol ommun Education Day c� HUTCHINSON CITY COUNCIL "'H1�15►fi; Request for Board Action ON PURPOSE. Approve Change Order 005.1 - Soil Corrections -- For the New Police Facility Agenda Item: Project Department: Administration LICENSE SECTION Meeting Date: 4/12/2022 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Staff is seeking council approval on a Change Order to the new Police Facility Project for additional soil work done on the site. This additional soil correction should be the last of the needed work to address the soils on site. Pete from the Integrity Group will be in attendance to answer any questions. BOARD ACTION REQUESTED: Approval of Change Order 005.1 Fiscal Impact: $ 141,133.50 Funding Source: FTE Impact: Budget Change: Yes 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A jJUEVITT COMPANIES December 17th, 2021 Pete Filippi Contegrity Group 101" St SE Little Falls, MN 56345 (320) 639-1953 nete(a contegritygroup com 3335 Pennsylvania Ave. N Crystal, MN 55427 763-545-3557 www.kevittexcavating.com Invoice: Change Order 005.1 - Soil Correction Pricing - Export. Import. Winter Conditions Placement Invoice Breakdown: $ 32.36/cy x 6,963 cy = $142,125.12 Deduct for Contaminated Soil Export Within the Soil Correction Footprint 9 Loads x 14cy/Load = 126 cy x $7.87/cy = ($ 991.62) Invoice Total $141,133.50 Thank you, !/ 6"M "et Ryan Winge Estimator/Project Manager 1yanw e,kevitt.com ffilffff"3335 Pennsylvania Avenue North, Minneapolis, MN 55427 1 www.kevittexcavating.com c� HUTCHINSON CITY COUNCIL �:! -••�� Request for Board Action A CITY ON PURPOSE. Resolution No. 15436 Implementation of the Labor Agreement between the City & Agenda Item: Law Enforcement Labor Services, Inc. Representing Hutchinson Department: Administration LICENSE SECTION Meeting Date: 4/12/2022 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached for your review and consideration are Resolution No 15436 - Implementation of the Labor Agreement between the City & Law Enforcement Labor Services, Inc. (LELS) Representing Hutchinson PD Sergeants LOCAL #458 and the 2021 labor agreement/contract between the City of Hutchinson and LELS. A negotiation session for this contract with the Police Sergeant group was held in late 2021 and a mediation session was held in February 2022 Mayor Forcier and Council member Christensen participated in the negotiation process as members of the group representing management. The City was represented by legal counsel from the Madden Galanter Hansen law firm. A tentative agreement was reached and ratified by the bargaining unit for the one-year term of January 1 - December 31, 2022. Attached to the agreement is the Memorandum of Understanding (MOU) regarding contributions to the Health Care Savings Plan that was also an MOU with the previous agreement. BOARD ACTION REQUESTED: Consideration and approval of Resolution No 15436 - Implementation of the Labor Agreement between the City & Law Enforcement Labor Services, Inc. Representing Hutchinson PD Sergeants LOCAL #458 for the period of January 1 through December 31, 2022. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15436 CITY OF HUTCHINSON Resolution Approving the Implementation of the Labor Agreement between the City & Law Enforcement Labor Services, Inc. Representing Hutchinson Police Department Sergeants LOCAL #458 and the Memorandum of Understanding Regarding Contributions to the Post Employment Health Care Savings Plan WHEREAS, the Law Enforcement Labor Services, Inc. Local #458 is the exclusive representative for certain licensed police sergeant employees ("the bargaining unit") employed by the City of Hutchinson ("the City"); and WHEREAS, the City and the bargaining unit have met and negotiated terms of the existing collective bargaining agreement for the Police Sergeant unit and have reached a tentative agreement that will be effective, if approved, January 1, 2022, and will expire December 31, 2022; and WHEREAS, the attached document is the proposed collective bargaining agreement that has been approved by the Police Sergeant unit and that includes the Memorandum of Understanding (MOU) regarding contributions to the Post Health Care Savings Plan. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hutchinson hereby adopts the resolution and approves the attached collective bargaining agreement between the City of Hutchinson and Law Enforcement Labor Services, Inc. Local #458; and BE IT FURTHER RESOLVED, that the City Council authorizes the Mayor and the City Administrator to execute the attached collective bargaining agreement and MOU. Adopted by the Hutchinson City Council this day of 12022. Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator LABOR AGREEMENT BETWEEN City of Hutchinson MN AND LEUs�Law Enforcement labor Services,lnc. REPRESENTING: Hutchinson PD Sergeants LOCAL # 458 TABLE OF CONTENTS Article1 Purpose of Agreement............................................................................................. 1 Article2 Recognition............................................................................................................. 1 Article3 Definitions............................................................................................................... 1 Article4 No Strike................................................................................................................. 2 Article5 Employer Authority................................................................................................ 2 Article6 Union Security ........................................................................................................ 2 Article 7 Employee Rights — Grievance Procedure............................................................... 3 Article8 Savings Clause........................................................................................................ 5 Article9 Seniority .................................................................................................................. 5 Article10 Discipline................................................................................................................ 6 Article 1 1 Work Schedules and Overtime............................................................................... 7 Article12 Court Time.............................................................................................................. 8 Article13 Insurance................................................................................................................. 8 Article14 Uniforms................................................................................................................. 9 Article15 Injury on Duty ......................................................................................................... 9 Article16 Holidays.................................................................................................................. 9 Article17 Vacations................................................................................................................. 9 Article18 Sick Leave/Bereavement .......................................................................................10 Article19 Wages.................................................................................................................... 10 Article20 Waiver................................................................................................................... 11 Article21 Duration...............................................................................................................11 2 ARTICLE 1. PURPOSE OF AGREEMENT This Agreement is entered into between the City of Hutchinson, hereinafter called the Employer, and the Law Enforcement Labor Services, Inc, Local #458 hereinafter called the Union, and collectively, the Parties. It is the intent and purpose of this Agreement to: 1.1 Assure sound and mutually beneficial working and economic relations between the Parties hereto; 1.2 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; and L3 Place in written form the Parties' agreement upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative under Minn. Stat. § 179A.12, subd. 10, of a bargaining unit certified by the Bureau of Mediation Services on May 5, 2020, BMS Case No. 20PCE2369, and described as: All licensed essential employees within the rank of Sergeant employed by the City of Hutchinson Police Department, Hutchinson, Minnesota, who are public employees within the meaning of Minn. Stat. § 179A.03, subd. 14, excluding confidential employees, and all other employees of the Hutchinson Police Department. 22 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3. DEFINITIONS 3.1 Union: Law Enforcement Labor Services, Local #458 3.2 Union Member: A member of the Law Enforcement Labor Services, Local #458 3.3 Employee: A member of the exclusively recognized bargaining unit. 3.4 Department: The Hutchinson Police Department. 3.5 Employer: The City of Hutchinson. 3.6 Chief: The Chief of the Hutchinson Police Department, 3.7 Union Officer: Officer elected or appointed by Law Enforcement Labor Services, Local #45 8. 3.8 Overtime: Work performed at the express authorization of the Employer in excess of forty (40) hours per work week. 3.9 Scheduled Shift: A consecutive work period including rest breaks and a lunch break. 3.10 Rest Break: Periods during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.11 Lunch Break: A period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.12 Strike: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes ofinducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. ARTICLE 4. NO STRIKE 4.1 The Union and employees covered by this Agreement agree that during the life of this Agreement they will not cause, encourage, participate in or support any strike, slow -down or other interruption of or interference with the normal functions of the Employer. 4.2 An employee who engages in the conduct prohibited in Article 4.1 shall be deemed to have engaged in an illegal strike. Any employee who engages in an illegal strike shall be subject to disciplinary action up to and including discharge. ARTICLE 5. EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all employee, facilities, and equipment; to establish functions and programs; to set and amend budgets; to detennine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE 6. UNION SECURITY 6.1 The Employer shall deduct from the wages of an employee who authorizes such a deduction in writing an amount sufficient to provide the payment of dues established by the Union. Such monies shall be remitted as directed by the Union. 6.2 Each month the Employer will send to the Union office a written list of names of current bargaining unit members and the amount of dues withheld, and a notice of new employees and those exiting the unit. 2 63 The Union may designate no more than two (2) members of the bargaining unit to act as steward(s) and/or alternate steward(s) and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. Those designated as steward and/or alternate will be allowed time off scheduled duty to participate in negotiations with the Employer without loss of pay. 6.4 The Employer shall make space available on the Employer bulletin board for posting Union notice(s) and announcement(s). 65 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. ARTICLE 7. EMPLOYEE RIGHTS — GRIEVANCE PROCEDURE 7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representatives, The Employer will recognize representatives designated by the Union as the grievance representative(s) of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated. 7.3 Processing of a Grievance. It is recognized and accepted by the Union that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall, therefore, be accomplished during normal working hours only when consistent with such employee's duties and responsibilities. The aggrieved employee and Union representative(s) shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the employee and the Union representative(s) have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 Procedure. Grievances, as defined in Section7.1, shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present personally or through a Union representative such grievance in writing to the employee's supervisor as designated by the Employer. The employee's supervisor will meet with the employee to discuss the grievance and give a written answer to such Step 1 grievance within twenty-one (21) calendar days after the meeting. A grievance not resolved in Step I and appealed to Step 2 shall be placed in writing by the Union setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the supervisor's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union to the Police Chief, and a meeting shall be scheduled as soon as practicable between the Police Chief, the aggrieved employee and the Union to discuss the grievance. The Police Chief shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after the Step 2 meeting. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Police Chief s final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union to the City Administrator, and a meeting shall be scheduled as soon as practicable between the City Administrator, the aggrieved employee and the Union to discuss the grievance. The City Administrator shall give the Union the Employer's answer in writing within ten (10) calendar days after the Step 3 meeting. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the City Administrator's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. If the grievance is not resolved in Step 3 and the Union wishes to appeal the grievance, the Union shall, within ten (10) calendar days after receipt of the City Administrator's final answer is Step 3, petition the Bureau of Mediation Services (BMS) for the sole purpose of attempting to resolve the grievance in mediation. If no settlement is reached within twenty-one (21) calendar days following mediation, the Union may appeal to Step 5. Step 5. A grievance unresolved in Step 4 and appealed to Step 5 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971 as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. However, a grievance arbitration for written disciplinary action, discharge or termination shall include the arbitrator selection procedures established in Minnesota Statute 626.892. 7.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall 4 consider and decide only the specific issue(s) submitted in writing by the Employer and the Union and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representative and witnesses. If either party desires a verbatim record of the proceeding, it may cause such a record to be made, providing it pays for the record and the cost in providing to the other party. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 Waiver. If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof, within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union. 7.7 Choice of Remedy. If, as a result of Step 4, the grievance remains unresolved, and if the grievance involves the suspension, demotion or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 5 of Article 7 or a procedure such as Civil Service, Veterans Preference or fair employment. If appealed to any procedure other than Step 5 of Article 7, the grievance is not subject to the arbitration procedure as provided in Step 5 of Article 7. An employee pursuing a statutory remedy under the jurisdiction of the EEOC is not precluded from also pursuing an appeal under this grievance procedure. ARTICLE 8. SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of Hutchinson. In the event any provision of this Agreement is declared to be contrary to law by a court or state or federal administrative agency of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE 9. SENIORITY 9.1 PROBATIONARY PERIOD: All original appointments shall be probationary and subject 5 to a probationary period of 2,080 hours after appointment. Any extended leave periods will extend the probationary period by the amount of the leave. During the probationary period, the City may at its sole discretion terminate an employee whose performance does not meet the required work standards. Such terminations are not subject to the grievance procedure. 9.2 PROMOTIONAL TRIAL PERIOD: All promotional appointments shall be probationary and subject to a trial period of 1,040 hours. Any extended leave periods will extend the trial period by the amount of the leave. During the trial period, the City may at its sole discretion demote an employee whose performance does not meet the required work standards. Such demotions are not subject to the grievance procedure. 9.3 SENIORITY: Seniority shall be determined by the employee's total length of employment with the police department and posted in an appropriate location, Classification seniority is determined by date of promotion. 9.4 Layoff shall be by classification within the department in inverse order of classification seniority. However, an employee about to be laid off shall have the right to bump (displace) the least senior employee in the applicable police officer's unit, provided the Employer determines the employee exercising bumping rights has previously held the position and is adequately qualified to perform the duties of the classification into which s/he is moving and s/he has greater seniority than the bumped employee. ARTICLE 10. DISCIPLINE 10.1 The Employer will discipline employees who have completed the required probationary period in Article 9.1 for just cause only. Discipline will be in one or more of the following forms: a. Oral reprimand; b. Written reprimand; c. Suspension; d. Demotion; or e. Discharge. 10.2 A written reprimand, suspension, demotion or discharge of an employee may be appealed through the grievance procedure as contained in Article 7 of this Agreement, subject to the limitations set forth in Article 7.7, Choice of Remedy. 10.3 Oral reprimands will not be placed in an employee's personnel file and the Police Department Administration will document only the date, the existence of the oral reprimand, and brief subject of the oral reprimand. Written reprimands, suspensions, demotions, and discharges will be in written form. 10.4 Written reprimands, notices of suspension, notices of demotion, and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. The employee and the Union will receive a copy of such reprimand and/or notices. 10.5 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.6 An employee who is questioned by the Employer about a matter the employee reasonably believes may lead to his/her discipline shall have the right to request Union representation. 10.7 Grievances relating to this Article shall be initiated by the Union at Step 2 of the grievance procedure under Article 7. ARTICLE 11. WORK SCHEDULES AND OVERTIME 11.1 The Employer is the sole authority in establishing work schedules. 11.2 This Article shall not be construed to provide a guarantee of the minimum or maximum number of hours of work per day or per week, 11.3 Employees shall receive overtime compensation at the rate of one and one-half (1-1/2) times their regular rate of pay for all hours worked in excess of forty (40) hours in a seven (7) day work period. The Employer may modify an employee's work schedule during the week to provide offsetting time off for time worked over a shift or to minimize overtime but in a manner that considers work requirements, the employee's preference, and safety, Paid sick leave is included as "hours worked" for purposes of calculating overtime. If an employee has pre -approved vacation on the schedule and the employee is called out for an emergency, the employee may reduce their vacation usage by the equivalent amount or the call out time shall be paid at time and one-half (1-1/2). 11.4 All employees are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal to work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their employees when assigning overtime work. 11.5 Overtime will be calculated to the nearest fifteen (15) minutes. 11.6 Employees must receive prior authorization from the Employer's designated representative before working any overtime, except in cases of emergency or required duty related extension of shift. 11.7 Employees shall be permitted the option of banking overtime hours up to a maximum of 80 hours, rather than receiving overtime pay, at the discretion of the department head. Compensatory time must be used no more than twelve (12) months from the time it is earned, Employees shall give advance notice to the department head of desired dates for use of compensatory time and the department head shall determine whether requested dates allow for reasonable scheduling of work within the department, Compensatory time may be used to bring total paid hours only up to 40 in a week, Employees shall be permitted to use earned time off and compensatory time in combination with vacation time subject to the discretionary approval of the City Administrator. 11.8 Neither the base rate nor overtime pay shall be pyramided, compounded, or paid twice for the same hours worked under any provision of this Agreement. 1 l .9 If a special event is cancelled within 24 hours of the event start time, the employee shall be given the option of working the hours for which the employee was scheduled to work the special event overtime. 11,10 The sergeant assigned as the investigative sergeant will receive a clothing stipend in the amount of $250.00 per year. This provision shall be suspended and will not apply in 2022. 11.11 A shift differential of $1.00 per hour shall be paid for all hours worked between 6:00 p.m. and 4:00 a.m. and all hours held over on that shift. ARTICLE 12. COURT TIME Employees who are required to testify in court related to their work during off -duty hours shall receive a minimum of two (2) hours pay at one and one-half times their base rate. This Article does not apply to an extension or early report to a regularly scheduled shift. If the employee is required to meet with the prosecuting attorney, the employee will receive pay at straight time provided the employee can adjust their shift. Employees shall be paid the two (2) hour minimum set forth herein if court is cancelled after 5:00 p.m. on the day before an employee is required to testify in court during off duty hours. ARTICLE 13. INSURANCE 13.1 Health Insurance: For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a health insurance plan for eligible employees and their dependents. The Employer will meet and discuss any reduction in the aggregate value of benefits with the Union prior to implementing the change. 13.2 In the event the health insurance provisions of this Agreement fail to meet the requirements of the Affordable Care Act and its related regulations or cause the Employer to be subject to a penalty, tax or fine, the Union and the Employer will meet immediately to bargain over alternative provisions so as to comply with the Act and avoid any penalties, taxes or fines for the Employer. 133 Dental Insurance. For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a dental insurance plan for eligible employees and their dependents. 13.4 Life Insurance. The Employer will pay the full premium for life insurance coverage equivalent to one time the employee's annual pay up to a $50,000 maximum. 13.5 Long-term Disability Insurance. The Employer will pay the full premium for the long- term disability insurance coverage for each employee. The cost of the premium is imputed as income to the employee and taxed accordingly. ARTICLE 14. UNIFORMS The Employer will provide approved uniform items at no cost to employees. In accordance with established procedures, the Employer will replace uniforms/equipment that has been worn out through normal use or damaged in the line of duty. The Employer shall provide employees with a $350.00 uniform allowance for 2022. Said uniform allowance shall sunset effective December 31, 2022. ARTICLE 15. INJURY ON DUTY Worker's compensation lost wages benefits are paid at two-thirds (2/3) of the employee's regular gross weekly wages on the date of the injury. The employee may use accrued sick leave, vacation leave, or compensatory time to make up the difference between the lost wage payment and regular gross wage as of the date of the injury. The total of the worker's compensation and anyadditional payment may not be greater than the employee's gross weekly wage at the time of the injury. The additional payment is not treated as taxable income for the employee, nor is the payment eligible for PERA contributions. ARTICLE 16. HOLIDAYS 16.1 The following calendar days, and such other days as the council may fix, are paid eight (8) hour holidays for full-time employees. When a holiday falls on a Sunday, the following day is a holiday. When it falls on a Saturday, the preceding day is a holiday. 1, New Year's Day 7. Veterans' Day 2. Martin Luther King Day 8. Thanksgiving Day 3. President's Day 9. Thanksgiving Friday 4. Memorial Day 10. Christmas Day 5, Independence Day 11. 4-hour Individual Floating Holiday 6. Labor Day 16.2 Employees assigned to nonrotating shifts who are scheduled to work on an observed holiday as set out in 16.1 shall be paid at a premium rate of one and one-half times (1 %z ) their base rate for hours worked on the holiday and shall receive 8 hours of holiday pay. Nonrotating Employees assigned to work on an actual holiday that falls on a Saturday or Sunday will receive premium pay of one and one-half times (1 '/2 ) their base rate for all hours worked on the actual holiday. The holiday premium rate will not be compounded or pyramided with the overtime rate set out in Article 1 I of this agreement. 16.3 Employees assigned to rotating shifts shall be paid at a premium rate of one and one-half times (1 '/2 ) their base rate for hours worked on the holiday and shall receive 84 hours extra pay per year in lieu of holidays, with payment made in December. if the actual holiday falls on a Saturday or Sunday, the premium rate of one and one-half times (1 % ) base pay 9 applies only to the hours worked on the actual holiday and not the observed, This payment shall be prorated for employees who are employed less than a full calendar year. If City offices are closed on Christmas Eve and non -union employees are provided with 4 hours of pay, then Sergeants shall receive an addition of 4 hours pay with payment made in December. ARTICLE 17. VACATIONS 17.1 Vacation leave benefits shall be provided in accordance with the Vacation Leave with Pay policy set forth in the City Employee Handbook — Personnel Policy in effect as of August 2016. 17.1.1 Upon hire, vacation shall accrue each pay period at a rate of 80 hours per year. After three months of continuous service, vacation leave may be used as it is earned, subject to approval by the employee's supervisor. 17.1.2 After completion of seven years of continuous service, an additional lump sum of 40 hours vacation shall be granted. Vacation then accrues at the rate of 120 hours per year. 17.1.3 After completion of twelve years of continuous service, an additional lump sum of 40 hours vacation shall be granted. Vacation then accrues at the rate of 160 hours per year ARTICLE 18. SICK LEAVE BEREAVEMENT 18.1 Sick leave and Bereavement leave shall be provided in accordance with the Sick/Bereavement Leave policy set forth in the City Employee Handbook — Personnel Policy in effect as of August 2016. 18.2 Sick leave shall accrue at eight hours per month, up to a maximum of 720 hours. 18.2.1 After the accumulation of 720 hours of sick leave, a payout of one-third of the amount of sick leave over 720 hours will be made annually on or about February 1. No further payment of sick leave will be made on termination or separation of employment. 18.2.2 On qualified retirement or upon death before retirement, a payout of one-third of the amount of sick leave over 240 hours will be made. 18.3 A maximum of five days sick leave may be allowed when necessary in the case of death in the legally recognized immediate family. 18.11 Immediate family is defined as husband, wife, son, stepson, son-in-law, daughter, stepdaughter, daughter-in-law, grandchild, father, mother, sister, brother, father-in- law, mother-in-law, grandfather, or grandmother. ARTICLE 19. WAGES For the term of this Agreement, compensation will be administered in accordance with the City of Hutchinson Compensation Plan. If the City plans to modify the Merit Increase Guide for Open Salary 10 Ranges, the City will meet and confer with the Union. There shall be a 7% adjustment to the Pay Grid effective the first day of the first pay period following January 1, 2022. Employees who terminate employment prior to the date this Agreement is ratified by both parties shall not be eligible for retroactive wage increases provided in accordance with this Article. All employees to be eligible for all increases regardless of whether discipline has been imposed. Employer will reimburse employee for POST licensing fee. ARTICLE 20. WAIVER 21.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 21.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or conditions of employment not removed by law from bargaining. The Employer and the Union for the duration of this agreement agree that the other party shall not be obligated to meet and negotiate over any term and condition of employment whether addressed or not addressed in this Agreement, unless mutually agreed to by the parties. ARTICLE 21. DURATION This Agreement shall be effective as of January 1, 2022, except as herein noted, and shall remain in full force and effect until December 31, 2022. In witness whereof, the parties hereto have executed this Agreement on the a3 day of /%are-J, 2022. CITY OF HUTCHINSON LAW ENFORCEMENT LABOR SERVICES, INC. MEMORANDUM OF UNDERSTANDING Between CITY OF HUTCHINSON and LAW ENFORCEMENT LABOR SERVICES, INC. Contributions to Post Employment Health Care Savings Plan. This Memorandum of Understanding is entered into between the City of Hutchinson (hereafter "City") and Law Enforcement Labor Services, Inc, (hereafter "Union"). WHEREAS, the City and the Union are parties to a collective bargaining agreement; and WHEREAS, Minn. Stat. § 352.98 allows the City to sponsor a post employment health care savings program that allows employees to save money to pay medical expenses and/or health insurance premiums after termination ,of public service. NOW, THEREFORE, the parties hereto agree as follows; 1. From January 1, 2022, through December 31, 2022, eligible employees shall contribute 100% of the existing severance benefit that is due the employee based on Article 18.2.2 of the contract to the employee's Post Employment Health Care Savings Plan upon separation of employment as follows: % Sick Leave Severance All employees eligible for retirement severance payments as outlined in Section 14 (Sick Leave) of the City of Hutchinson Employee Handbook — Personnel Policy that discusses sick leave retirement severance eligibility and -or calculations will contribute to the Post Employment Health Care Savings Plan as described below: 100% of employee sick leave retirement severance to the HCSP. % Retirement Incentive Pro am Severance All employees eligible for a retirement incentive severance payment outlined in the 2010 Hutchinson City Council Retirement Incentive Program and any subsequent Programs will contribute to the Post Employment Health Care Savings Plan as described below: 75% of employee retirement incentive severance payment based on years of service to the HCSP and shall receive 25% in cash. 100% of the retirement severance payment representing the cost of one week of employer provided health and dental insurance premium for each year of employment and 100% of the retirement severance payment in the amount equal to six. (6) months of employer provided health and dental insurance premiums of to the HCSR 100% of the payment of the annual sick leave payout per section 14 of the Personnel policy for the retirement incentive program participants who work through December 31 of the year in which the incentive is offered, 2. These severance benefits will be deposited into an employee's Post Employment Health Care Savings Plan account administered by the Minnesota Post Employment Health Care Savings Plan established under Minn. Stat. § 352.98 and as outlined in the Minnesota State Retirement System's (MSRS) Trust and Plan Documents, 3, Any description of benefits contained in this Memorandum of Understanding is intended to be informational only. The management of contributed funds into the Post Employment Health Care Savings Plan is the responsibility of the Plan Administrator, Minnesota State Retirement System (MSRS), the State Board of Investment, their agents, employees or subcontractors and/or the investment option provider selected by the employee. The City's only obligation is to deposit accrued monies as outlined by this Memorandum. The City has no other responsibilities or obligations and no other claims can or shall be made against the City pursuant to this Memorandum, 4. The Union agrees to indemnify and hold harmless the City, its agents, officers and employees from any and all claims, causes of action, suits, demands, judgments of any nature, liabilities, losses, damages, costs, and expenses including reasonable attorney's fees, arising out of the actions or inactions of the Plan Administrator, Minnesota State Retirement System (MSRS), the State Board of Investment, their agents, employees or subcontractors and/or the investment option provider selected by the employee. 5. This Memorandum of Understanding represents the full and complete agreement between the parties regarding this matter, FOR THE UNION: FOR THE CITY: (11A, 2 HUTCHINSON CITY COUNCIL Cftyaf 'Aim Request for Board Action 7A =-*-7 Agenda Item: Project Award for WWTF Oxidation Ditch Aeration Improvements (L8/P22-08) Department: PW/Eng LICENSE SECTION Meeting Date: 4/12/2022 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City received three (3) bids (see attached Bid Tabulation) for the WWTF Oxidation Ditch Aeration Improvements project letting on Tuesday, March 29th. The apparent low bidder is Gridor Construction, Inc. of Buffalo, MN, with a bid of $419,900.00 (approximately 5% higher than the final Engineer's Estimate). Per City staffs and the project technical consultant's review (see attached letter), the low bid documentation appears to be fully responsive and responsible. This project's cost was recently reviewed by the City's Resource Allocation Committee and there are no concerns with implementing these improvements as proposed. The necessary Resolution to award this project is attached, and City staff recommends approving it accordingly. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15444 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 8/PROJECT NO. 22-08 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: WWTF Oxidation Ditch Aeration Improvements: removing the remaining two rotors and replacing them with aerator/mixers, constructing structural platforms for mounting the aerator/mixers, extending two VFD circuits from the existing rotors to the new mixers, installing starters within an existing electrical room, and wiring between the electrical room and aerator/mixer locations and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid Gridor Constr., Inc. of Buffalo MN $419,900.00 Rice Lake Construction Group of Deerwood MN $428,800.00 MN Mechanical Solutions of Waite Park MN $452,320.00 and whereas, it appears that Landwehr Construction, Inc. of St. Cloud MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Gridor Constr., Inc. of Buffalo MN in the amount of $419,900.00 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 12th day of April 2022. Mayor, Gary Forcier City Administrator, Matthew Jaunich March 30, 2022 TO: City of Hutchinson Attn: Kent Exner 111 Hassan Street SE Hutchinson, MN 55350 (320) 234-4212 Re: Letter of Recommendation WWTF Oxidation Ditch Aeration Improvements Dear Mr. Exner: .*f�,k N E RO '44, ENGINEERING 7135 MADISON AVENUE W MINNEAPOLIS, MN 55427 www.neroeng.com (612) 240-0524 On behalf of and with the City, Nero Engineering reviewed and evaluated bids for the construction of the WWTF Oxidation Ditch Aeration Improvements project. The project is generally described as removing the remaining two rotors and replacing them with aerator/mixers, constructing structural platforms for mounting the aerator/mixers, extending two VFD circuits from the existing rotors to the new mixers, installing starters within an existing electrical room, and wiring between the electrical room and aerator/mixer locations and appurtenances. Bids were received from three contractors: Gridor Constr., Inc., Rice Lake Construction Group, and MN Mechanical Solutions, Inc. A summary of the bids is as follows: Bidder Base Bid Gridor Constr., Inc. $419,900.00 Rice Lake Construction Group $428,800.00 MN Mechanical Solutions, Inc. $452,320.00 The engineer's estimate for this project was $400,000. Prices for metals are currently escalated and many markets are facing unprecedented volatile conditions. Even with the uncertainty, the two lowest bids were about 2% different from each other and the low bid was less that 5% over the engineer's estimate. This is a necessary project, and the scope of the electrical design was adjusted from the plan established a few years ago so the cost was closer to the budget outlined at that time even though prices have increased dramatically. It is our recommendation to award the Ditch Aeration Project to Gridor Constr., Inc., for their bid of $419,900.00. Gridor installed the first four platforms and aerator/mixers in the ditch and they are well suited to do this retrofit work. I will be pleased to answer any questions concerning the recommendations set forth herein. Sincerely, d kd Jennifer Svennes, PE Attachments: Bid Tabulation CC: Tim Gratke, City of Hutchinson CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 8/PROJECT NO. 22-08 WWTF Oxidation Ditch Aeration Improvements BID OPENING: 03/29/2022 @ 2:00 PM ENGINEER'S ESTIMATE $400,000.00 COMPLETION DATE: 11/18/2022 Gridor Constr., Inc. Rice Lake Construction MN Mechanical Solutions Estimating Department Group Estimatng i Greg Braegelmann F F Engineer's Estimate 3990 27th St SE PO Box 517 313 34th Ave S z Buffalo MN 55313 Deerwood MN 56444 Waite Park MN 56367 z g w ITEM DESCRIPTION a Phone 763-559-3734 estimating@gridor.com 216-546-5519 phone 320d92-0198 greg@mnmechanical.com mnmechanical.com gg@stimating@ricelake.org e BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL BASE BID $400,000.00 $419,900.00 $428,800.00 $452,320.00 DBE GOAL 0.00% 0.00% 0.00% 0.00% BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE I BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 1 B1 Aeration Industries Equipment Lump Sum 1.00 $189,515.00 $189,515.00 $189,515.00 $189,515.00 $189,515.00 $189,515.00 $189,515.00 $189,515.00 2 B2 All Remaining Work Included in the WWTF Oxidation Ditch Aeration Improvement Lump SUM 1.00 $210,485.00 $210,485.00 $230,385.00 $230,385.00 $239,285.00 $239,285.00 $262,805.00 $262,805.00 TOTAL - LETTING NO. 8/PROJECT NO. 22-08 1 $400,000.00 $419,900.001 $428,800.001 $452,320.00 Pagel of HUTCHINSON CITY COUNCIL Cityaf Request for Board Action 79 W-oa-7 Agenda Item: Resolution #15448 Authorizing Publishing Lakes and River Imp. EAW with EQB Department: PW/Eng LICENSE SECTION Meeting Date: 4/12/2022 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner/Todd Hubmer Reviewed by Staff ❑ New Business Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The next step to advance projects associated with the Lakes and River Improvement Project is to complete an Environmental Assessment Worksheet (EAW). To do this properly a public comment period must be initiated by passing a resolution authorizing the City Administrator to publish the EAW on the Minnesota Environmental Quality Board Monitor so the public has opportunity to review and comment on the EAW. City staff has prepared a City Council resolution to meet the requirements necessary to publish the EAW for the capital improvements and betterments of Otter Lake and Campbell Lake, the South Fork of the Crow River and other tributaries to these lakes (see attached EAW). A presentation about the EAW process and schedule will be provided. City staff will be available at the meeting to answer any questions that you may have. City staff recommends approval of Resolution #15448. BOARD ACTION REQUESTED: Approval of the Attached Resolution #15448 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15448 RESOLUTION ACCEPTING THE OTTER AND CAMPBELL LAKES RESTORATION PROJECT ENVIRONMENTAL ASSESSMENT WORKSHEET AND AUTHORIZING DISTRIBUTION WHEREAS, the laws of the State of Minnesota require that an Environmental Assessment Worksheet (EAW) be prepared whenever a project will change or dimmish the course, current, or cross- section of one acre or more of any public water or public waters wetland and whenever a project will cause an impact, as defined in part 8420.0111, to a total of one acre or more of wetland (Minnesota Rules 4410.4300 Subpart 27 A and B); and WHEREAS, an EAW was prepared for the Otter and Campbell Lake Restoration Project and reviewed by the City of Hutchinson; and WHEREAS, notice of availability of the EAW will be published in the EQB Monitor and the thirty - day comment period will begin, and during such period comments be received from regulatory agencies; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT: The City Council accept the Environmental Assessment Worksheet (EAW) and related documentation for the Otter and Campbell Lake Restoration Project were prepared in compliance with the procedures of the Minnesota Environmental Policy Act and Minnesota Rules 4410.1000 to 4410.1700. 2. The EAW be published in the EQB monitor in accordance with Minnesota Rules. Passed and duly adopted by the Council of the City of Hutchinson this day April 12, 2022. Mayor: Gary Forcier City Administrator: Matthew Jaunich July 2013 version ENVIRONMENTAL ASSESSMENT WORKSHEET This Environmental Assessment Worksheet (EAW) form and EAW Guidelines are available at the Environmental Quality Board's website at: http://www.ecib.state.mn.us/EnvRevGuidanceDocuments.htnL The EAW form provides information about a project that may have the potential for significant environmental effects. The EAW Guidelines provide additional detail and resources for completing the EAW form. Cumulative potential effects can either be addressed under each applicable EAW Item, or can be addresses collectively under EAW Item 19. Note to reviewers: Comments must be submitted to the RGU during the 30-day comment period following notice of the EAW in the EQB Monitor. Comments should address the accuracy and completeness of information, potential impacts that warrant further investigation and the need for an EIS. 1. Project title: Otter and Campbell Lakes Restoration 2. Proposer: Contact person: Kent Exner Title: City Engineer Address: I I I Hassan St SE City, State, ZIP: Hutchinson, MN 55350 Phone: 320-234-4212 3. RGU Contact person: Same as proposer Title: Address: City, State, ZIP: Phone: Fax: Fax: Email: kexner@ci.hutchinson.mn.us Email: 4. Reason for EAW Preparation: (check one) Required: Discretionary: D EIS Scoping Citizen petition X Mandatory EAW i RGU discretion ! Proposer initiated If EAW or EIS is mandatory give EQB rule category subpart number(s) and name(s): Subpart 27. A and B — Public Waters and Wetlands Table of Contents Appendices Appendix A: Figures Appendix B: City of Hutchinson/WSB Final Report Table and Figures Appendix C: Agency Correspondence Appendix A Figure 1: Regional Location Figure 2: USGS Location Figure 3: Aerial Photo Figure 4: Land Cover Classification Figure 5: Outdoor Recreation Figure 6: City of Hutchinson Future Land Use Map Figure 7: McLeod County Land Use Plan Figure 8: Meeker County Land Use and Zoning Map Figure 9: City of Hutchinson Zoning Map Figure 10: McLeod County Zoning Map Figure 11: Renville County Zoning and Land Use Map Figure 12: Soil Associations Figure 13: Soils, McLeod County North Detail Figure 14: Soils, McLeod County South Detail Figure 15: Soils, Meeker County Detail Figure 16: Soils, Renville County Detail Figure 17: Surface Water Figure 18: Geologic Conditions/Groundwater Figure 19: Geologic Conditions/Groundwater, Hutchinson Detail Figure 20: Wetlands Figure 21: MPCA Potentially Contaminated Sites Figure 22: MPCA Potentially Contaminated Sites, Hutchinson Detail Appendix B Table 1: Summary of Projects Figure 1: Otter and Campbell Lakes TMDL Data Collection Figure 2: Stream Restoration Figure 3: Shoreland Restoration Figure 4: Wetland Restoration Figure 5: New BMP Installation Figure 6: Habitat Improvements Removal of Sediment Figure 7: Increase Recreational Activities Appendix C Letter from State Historic Preservation Office (SHPO) 5. Project Location: Counties: McLeod, Renville, Meeker City/Township: McLeod County: City of Hutchinson, Hutchinson Township, Acoma Township, Lynn Township Meeker County: City of Cedar Mills, Cedar Mills Township, Cosmos Township Renville County: Boon Lake Township PLS Location (1/4, 1/4, Section, Township, Range): Table 1. PLS Location County Township Range Section McLeod 116 29 6,7 McLeod 116 30 1-12, 14, 15, 17, 18 McLeod 117 29 17-20, 29, 30, 31 McLeod 117 30 13-16, 18-36 Renville 116 31 1-5, 9-16, 21-24, 26-28 Meeker 117 31 13, 14, 19-36 Meeker 117 32 36 Watershed (81 major watershed scale): South Fork Crow River Watershed GPS Coordinates: 44.891706,-94.407979 Tax Parcel Number: Given the large project area, there is an extensive list of tax parcel numbers within the boundary. Collaboration is occurring and will occur with property owners as project are identified. Projects will be pursued with willing property owners. See Appendix A, Figures 1-3 for the extent of the project area. At a minimum attach each of the following to the EAW: • County map showing the general location of the project; • U.S. Geological Survey 7.5 minute, 1:24,000 scale map indicating project boundaries (photocopy acceptable); and • Site plans showing all significant project and natural features. Pre -construction site plan and post - construction site plan. 6. Project Description: a. Provide the brief project summary to be published in the EQB Monitor, (approximately 50 words). The City of Hutchinson is proposing to restore the 650-acre Otter and Campbell Lakes and portions of the South Fork Crow River. This restoration will include sediment trapping, stream bank and wetland restoration in contributing watersheds, native lakeshore buffer, habitat improvements, forebay construction, removal of sediment accumulated in the lakes, and recreational and accessibility improvements. b. Give a complete description of the proposed project and related new construction, including infrastructure needs. If the project is an expansion include a description of the existing facility. Emphasize: 1) construction, operation methods and features that will cause physical manipulation of the environment or will produce wastes, 2) modifications to existing equipment or industrial processes, 3) significant demolition, removal or remodeling of existing structures, and 4) timing and duration of construction activities. The detailed description should be focused on aspects of the project that may directly or indirectly manipulate, alter or impact the physical or natural environment. The description should distinguish between construction and operational activities. It should describe scheduling, timing, and locations of the activities as well as the time of year, frequency, and duration of the activities. It should also highlight any special concerns, such as proximity to a significant resource. Otter and Campbell Lakes are located on the western side of the City of Hutchinson in McLeod County, Minnesota. The two lakes form a contiguous body of water, approximately 650 acres in total, and were created by a dam/spillway constructed east of the lakes on the South Fork Crow River. The South Fork Crow River enters at the west side of Otter Lake after traveling through rural, agricultural land in Kandiyohi, Meeker, and McLeod Counties. The proposed project will restore Otter and Campbell Lakes and portions of the upstream watershed of the South Fork Crow River using a watershed approach. Project goals are to improve water quality and habitat, reduce soil loss, and increase recreation opportunities and access for the public. Project activities will take place in Otter and Campbell Lakes and the upstream watershed. See Appendix A, Figures 1-3 for project area. Including this large area at the outset of the project is intended to guide specific activity locations and serve as a foundation for further investigation. Project sites in the upstream watershed will be selected that have the greatest potential to improve water quality and reduce soil loss. The project aims to avoid sensitive natural and cultural resource areas. A more detailed investigation of sensitive resources will be completed of priority improvement sites when they are identified. Project activities in the upstream watershed will be identified through data collection and discussions with the technical advisory panel (TAP). A TAP was established in 2018 and consists of representatives of the City of Hutchinson, McLeod Soil and Water Conservation District (SWCD), Renville County SWCD, US Department of Agriculture (USDA), US Army Corps of Engineers, MN Department of Natural Resources (DNR), and resident landowners. Project History The original dam, built in the late 19`h Century, was replaced in 1965 by a fixed -crest concrete weir with tainter gates and a slide gate to provide more discharge during high -flow conditions, which was subsequently replaced in 2008 by a fixed -crest rock riffle dam and spillway, constructed to retain water in the basin at a minimum elevation of 1037.8 feet, slightly lower than the previous dam crest (1038.5 feet) so as not to impact flood levels. The 2008 reconstruction improves safety and provides a passive structure allowing the passage of fish and other aquatic species. The replacement dam is a rock riffle structure consisting of a series of stepped -boulder weirs, a steel sheet -pile wall at the upstream crest, and three downstream rock riffles. In the lakes, sedimentation and nutrient enrichment, as a result of predominantly agricultural land uses in the upstream watershed, have resulted in poor, eutrophic water quality and habitat loss. The lakes provide a wide variety of recreational uses, but shallow water, vegetation growth, and sedimentation issues have altered the potential uses and limited access to parts of the lakes and river. The South Fork Crow River is considered an impaired waterway for turbidity, mercury, E. coli, nutrients, fish bioassessments, and benthic macroinvertebrate bioassessments. The City of Hutchinson wants to develop lakes and river basin strategies to manage this valuable public resource for long-term sustainability and public use. The City of Hutchinson contracted a Hutchinson Lakes/River Basin Improvement Study to gain a better understanding of the current condition of the river, lakes, and dam in order to identify activities that may be implemented to effectively improve this resource and recreational amenity. A report on the findings was published in 2017. The City then developed a plan in 2018-2019 to restore the water quality and habitat of the lakes. The plan reviewed existing data, establishing a technical advisory panel (TAP), developed a list of potential projects with approximate costs, funding sources, and priority level. Currently, the City is proposing to enact this plan in two phases. The first phase will focus on improvements that can be made in the upstream watershed. Data collection will take place, sources of high sediment loading will be located, and specific project sites will be identified and restored. The large project area shown in the Figure 3 will be narrowed down to specific project sites. The second phase will focus on Otter and Campbell Lakes, by restoring lakeshore and surrounding wetlands, constructing a forebay BMP, removing sediment, and installing recreational structures. Project Tasks The following tasks are proposed to achieve the project's goals: - Collect water quality and sediment core data - Restore lakeshore, wetlands, and stream banks - Construct a forebay BMP on the west side of Otter Lake - Remove sediment from Otter and Campbell Lakes - Install recreational structures such as boat launches, fishing piers, and overlooks See Appendix B, Table 1 for a list of project activities. Data Collection Historical data will be reviewed and current data will be collected on water quality of the streams and lakes in the project area. Reports and planning documents from the Minnesota Pollution Control Agency (MPCA), Crow River Organization of Water (CROW), Barr Engineering, and MN DNR will be reviewed for existing conditions and needs. Total suspended solids (TSS) and total phosphorus (TP) loading rates at inlets and outlets are currently unknown for the project area. The first step in current data collection will be to identify key inlet and outlet locations to set up TSS, TP, and flow gage stations. TSS and TP data will be used to create total maximum daily load (TMDL) which will be used as a baseline for subsequent project activities. See Appendix B, Figure 1. Stream Bank, Wetland, and Lakeshore Restoration Feedback received in discussions with the TAP highlighted initial priority areas for stream bank restoration on tributaries to the South Fork Crow River, Otter, and Campbell Lakes based on known high erosion areas. Known priority areas are on segments of Campbell Lake Creek, Otter Creek, Judicial Ditch No. 1, and South Fork Crow River. Stream banks will be stabilized with boulders, root wad, toe wood, native buffer plantings, rock riffles, rock vane, and bank shaping. Reducing the amount of erosion taking place along these stream segments will reduce soil loss from riparian areas and decrease the sedimentation in Otter and Campbell Lakes. Wetlands along Campbell Lake Creek, Otter Lake Creek, South Fork Crow River, and adjacent to both Otter and Campbell Lakes will be restored in order to improve water quality, retain water, reduce soil loss, and create habitat. Wetland restoration activities may include removing drain tile, restoring natural topography, and native plantings. Lakeshore restoration activities will take place along the shoreline of Otter and Campbell Lakes. The City of Hutchinson has already worked on restoring shoreline and future activities would continue their efforts. Improving shoreline will reduce the inflow of TSS and TP into the lakes, provide aquatic habitat, and stabilize the shoreline. Lakeshore improvements will include adding native buffer plantings, toe wood, root wad, fish sticks, and woody habitat. Utilizing native woody material will encourage healthy invertebrate and fish populations by creating areas for biding, nesting, and feeding. Woody debris will serve as a structure for aquatic vegetation which will provide habitat for other wildlife. As much of the property surrounding the lakes and in the upstream watershed is private, significant collaboration with property owners and project partners such as DNR and SWCDs is ongoing and will continue. See Appendix B, Figures 2-4 for potential restoration locations. Forebay Construction A forebay will be constructed at the northwestern side of Otter Lake at the mouth of the Crow River. Prior to construction, sediment that has already deposited in this area will be excavated. A rock arch will be installed to help filter water as it flows out of the Crow River and a deep pool will be constructed for water to pass through before entering Otter Lake. This will allow sediment to separate and drop into the forebay, preventing it from accumulating in Otter Lake. The forebay BMP will facilitate future maintenance by creating an area where sediment can easily be removed on a regular basis which will also ensure the longevity of other lake restoration efforts. See Appendix B, Figure 5 for location of forebay BMP. Sediment Removal Otter and Campbell Lakes have accumulated excessive sediment over time due to land use practices in the upstream watershed. This sedimentation has led to shallow water zones, poor water quality, and nutrient enrichment of the lakes, conditions which create poor wildlife habitat and poor recreational opportunities. A 2017 study surveyed the bathymetry of the lakes and sampled sediment to determine where deposition has occurred over time and sediment characteristics. The results of the study as well as collaboration with the DNR and other partners will be used to inform the proposed location and quantity of sediment removal. The project proposes to excavate sediment in order to increase lake depth and remove the nutrient rich top layer of substrate in the two lakes and in bays on the Crow River east of Otter Lake. Sediment removal combined with habitat construction will increase fish diversity, decrease the rough fish population, improve water quality, and improve aquatic vegetation. There has been a recent increase in the abundance of curly - leaf pondweed (CLP), an aquatic invasive species. Reducing the shallow, nutrient rich environment will create less desirable growing conditions for CLP. The excavated sediment will benefit local farmers as a nutrient rich layer of topsoil added to farmland. See Appendix B, Figure 6 for sediment removal locations. Recreation Improvements The TAP also established a goal of increasing public access and recreation to Otter and Campbell Lakes. This will be accomplished by installing fishing piers, canoe and kayak launches, and overlooks. The culvert between Campbell and Otter Lakes may be enlarged to allow for recreational connection. Potential locations for fishing piers and canoe/kayak launches: - Southwest corner of Campbell Lake, at the corner of Hwy 7 and Sioux Hills Road - Northeastern side of Campbell Lake, near the Crow River Golf Course - City of Hutchinson parks: Roberts, Drift Rider, Odd Fellow's Parks - Highway 82/South Grade Road, where the roadway bisects Otter Lake See Appendix B, Figure 7 for potential recreation improvements. c. Project magnitude: Table 2. Total Project Acreage 35,296.73 acres Linear projectlength Number and type of residential units NA Commercial building area (in square feet) NA Industrial building area (in square feet) NA Institutional building area (in square feet) NA Other uses — specify (in square feet) NA Structure height(s) NA The total study area of the proposed project is 35,296.73 acres. However, work will only occur on the 650-acre Otter and Campbell Lakes and specific sites in the upstream watershed, totaling far less than 35,000 acres. The large project area is included in order to be able to select sites based on maximizing restoration potential and avoiding sites of sensitive cultural and natural resources. d. Explain the project purpose; if the project will be carried out by a governmental unit, explain the need for the project and identify its beneficiaries. The purpose of the project is to improve water quality, restore habitat, and enhance recreational access of Otter and Campbell Lakes in Hutchinson, MN and to reduce soil losses and improve water quality and habitat of the upstream watershed. The project is being carried out by the City of Hutchinson. Otter and Campbell Lakes are two major waterbodies on the western side of the City of Hutchinson. The lakes serve as a valuable city resource and provide a crucial connection to the South Fork Crow River. Over time, the lakes have deteriorated in quality due to sedimentation and nutrient enrichment. These conditions have led to poor water quality, excessive vegetation growth, shallow water zones, a decrease in habitat, and reduced recreational opportunities. Water Quality and Sedimentation The South Fork Crow River upstream to Otter and Campbell Lakes is listed as an MPCA impaired waterway. A TMDL Protection and Implementation Plan has been created for the South Fork Crow River Watershed that was approved by the EPA in 2019. The report found that all impaired reaches showed bed and bank to be the primary source of sediment, followed by cropland. Restoration activities proposed in this project would address key sources of sediment and nutrient loading by stabilizing stream banks, reestablishing wetlands, and native plantings. Otter and Campbell Lakes currently do not provide high quality aquatic habitat or recreation opportunities. The purpose of proposed sediment excavation is to improve both by removing the nutrient rich layer of lake bottom in order to reduce the overabundance of CLP, increase lake depth, and provide more variable substrate for habitat. The purpose of the forebay BMP is to trap future sediment entering the lakes and facilitate future sediment removal, ensuring the longevity of restoration efforts. Public Recreation and Access There is a documented need to increase public recreation and access to the lakes and river. As stated in the Vision Statement of the City of Hutchinson Parks, Recreation, and Community Education Master Plan, `river access and recreation are central to the character and identity of Hutchinson.' Currently, there are only 3 docks/boat ramps in Hutchinson City Parks, all of which are located on the Crow River and none on Otter or Campbell Lakes. They are found at Masonic West River, Roberts, and Cedar Parks.' A survey of community members found that 39% identified lake and river access as one of the most desired new park and recreation facilities.' This led to a key finding from community input being `a desire for parks to focus more on the river as a recreational asset, with river trails, piers, and more water recreation equipment rentals.3 Beneficiaries of the proposed project include the general public, recreational users, local and downstream residents, and fish and wildlife populations. The general public, including residents of Hutchinson and the surrounding area as well as visitors, will benefit from the outcomes of the project with improved aesthetics from native plantings, increased wildlife watching, and additional vantages to view the lakes. Recreational users will have enhanced opportunities with the addition of fishing piers, canoe/kayak launches, and motorboat launches. Users of the Luce Line State Trail will benefit as the trail traverses the upstream watershed and crosses Otter and Campbell Lakes parallel with MN Highway 7. Sediment removal will also benefit recreational users by improving boat access and fish habitat. Residents with upstream riparian property will benefit from decreased erosion along stream banks. The local economy will benefit because the lakes will be more usable and attractive for residents and visitors and a reduction in soil loss will benefit local farmers. Downstream residents along the Crow River, and subsequently the Mississippi River, will benefit from improved water quality. Fish and wildlife populations are beneficiaries of this project as a result of increasing and improving habitat and water quality. e. Are future stages of this development including development on any other property planned or likely to happen? ' : Yes X No If yes, briefly describe future stages, relationship to present project, timeline and plans for environmental review. f. Is this project a subsequent stage of an earlier project? Yes X No If yes, briefly describe the past development, timeline and any past environmental review. ' City of Hutchinson Parks, Recreation, and Community Education Master Plan. Table 2, Hutchinson Parks Classification and Facilities, Page 14. https://www.hutchinsonprce.com/wp-content/uploads/2019/08/Master-Plan- Final-July-23.pdf 2 City of Hutchinson Parks, Recreation, and Community Education Master Plan. Community Input Summary, Page 29. 3 City of Hutchinson Parks, Recreation, and Community Education Master Plan. Appendix C: Community Engagement Input Summary, Page A-19 7. Cover types: Estimate the acreage of the site with each of the following cover types before and after development: Table 3. Before After Before After Wetlands 1,185.81 acres 1,185.81 Lawn/landscaping N/A N/A Deep water/streams 847.1 847.1 Impervious surface N/A N/A Wooded/forest 464.8 464.8 Stormwater Pond N/A N/A Brush/Grassland 55.38 55.38 Other (describe) Cropland 27,398.56 27,398.56 Developed 3,790.27 3,790.27 TOTAL 33,741.92 33,741.92 Estimated acreages listed in the table above are based on data from the National Land Cover Database (NLCD). The `developed' category added under `other' includes low, medium, and high intensity developed land as well as developed open space. Lawn/landscaping and impervious surfaces fall under these categories but are not separated out as their own calculated acreages. See Appendix A, Figure 4 for land cover of the project area. Proposed projects aren't likely to alter the cover type. The restoration activities in and along streams and lakes will generally maintain existing cover type, with the possible addition of wetland acreage through wetland restoration. 8. Permits and approvals required: List all known local, state and federal permits, approvals, certifications and financial assistance for the project. Include modifications of any existing permits, governmental review of plans and all direct and indirect forms of public financial assistance including bond guarantees, Tax Increment Financing and infrastructure. All of these final decisions are prohibited until all appropriate environmental review has been completed. See Minnesota Rules, Chapter 4410.3100. Table 4. Unit of government Type of application Status BWSR Wetland Conservation Act To be submitted MN DNR Public Waters Work Permits To be submitted MN DNR Water Appropriations Permit To be determined MPCA NPDES Construction Stormwater Permit To be submitted MPCA Section 401 Certification To be submitted MPCA Notification to Manage Dredged Materials To be submitted US Army Corps of Engineers Section 404 Permit To be submitted McLeod, Renville, Meeker Counties Applicable construction permits as needed To be submitted Cumulative potential effects may be considered and addressed in response to individual EAW Item Nos. 9-18, or the RGU can address all cumulative potential effects in response to EAW Item No. 19. If addressing cumulative effect under individual items, make sure to include information requested in EAW Item No. 19 9. Land use: a. Describe: i. Existing land use of the site as well as areas adjacent to and near the site, including parks, trails, prime or unique farmlands. Land use surrounding Otter and Campbell Lakes The existing land use around the open water lakes is primarily developed, consisting of urban single-family homes along the central eastern side of the lakes, Crow River Golf Course on the northeastern side, and farmsteads on the west side. Hutchinson Wildlife Management Area is in close proximity to the western side of Campbell Lake. State Hwy 7 and the Luce Line State Trail travel east -west across the water bodies with Campbell Lake north of the roadway and trail and Otter Lake south. County Rd 82/South Grade Road SW travels east -west across the center of Otter Lake. As the South Fork Crow River continues east out of Otter Lake to the former dam, there are several city parks and urban single- family homes. The city parks are Odd Fellows, Afs, Roberts, Masonic West River, Riverside Jaycee, and Girl Scout. Land use in upstream watershed The existing land use in the upstream watershed is primarily cropland with rural farmsteads and some hay and pasture. There are numerous animal feedlots and some gravel pits. The Luce Line State Trail is recreational trail that travels east from Cosmos to Cedar Mills then south/southeast from Cedar Mills to Hutchinson. The Crow River is designated as a state water trail. Any proposed projects on the South Fork Crow River would maintain the waterway as navigable for paddlers. Prime farmland is located throughout the project area and will need to be addressed during individual projects. ii. Plans. Describe planned land use as identified in comprehensive plan (if available) and any other applicable plan for land use, water, or resources management by a local, regional, state, or federal agency. The planned land use in McLeod County in the project area includes urban area of the City of Hutchinson and agricultural land. The McLeod County Comprehensive Plan states that it intends to promote the goals and objectives of the McLeod County Comprehensive Water Management Plan. Specifically, to protect the county's water resources through programs and policies that address agricultural runoff, surface water management, and shoreland and floodplain protection. The proposed project directly works towards this goal. The portion of the project area in Renville County consists entirely of agricultural land. The planned land use is also identified as agricultural. The Renville County Comprehensive Plan states a goal to `maintain a strong agricultural base in the County that is economically and environmentally sustained and enhanced.' One of the policies to support this goal is to `promote the use of best management practices such as conservation cropping systems, conservation tillage, nutrient management, pest management, terraces, waste management systems, water and sediment basins." The project area that lies in Meeker County is primarily agricultural and also contains the city of Cedar Mills and some lakes. Future land use identified in the Comprehensive Plan maintains the existing land use. The planned land use and goals of the three counties are consistent with the proposed project activities. See Appendix A, Figures 6-8 for county and city land use plans. in. Zoning, including special districts or overlays such as shoreland, floodplain, wild and scenic rivers, critical area, agricultural preserves, etc. The land surrounding Otter and Campbell lakes is partially within city limits. The City of Hutchinson Comprehensive Plan lists most of the lakeshore property as low density residential, a very small portion as medium density residential, and the remaining as parks and open space. In McLeod County, property surrounding rural lakes is zoned as conservation district and the rest is agricultural. The portion of the project area in Renville County is zoned as agricultural and the property surrounding lakes is zoned as shoreland district. The project area in Meeker County is zoned as general agricultural, shoreland district around lakes, and also contains the City of Cedar Mills. See Appendix A, Figures 8-11 for zoning maps- b. Discuss the project's compatibility with nearby land uses, zoning, and plans listed in Item 9a above, concentrating on implications for environmental effects. The project's goals and impacts are related to improvements in the environmental quality of the lakes, surrounding shoreland, and South Fork Crow River watershed areas. During the planning of this project, the City and the TAP gathered input, with the intent of identifying a series of water quality improvements that would achieve the project's goals while also remaining compatible with nearby land uses. c. Identify measures incorporated into the proposed project to mitigate any potential incompatibility as discussed in Item 9b above. There are no incompatibilities with existing or future land uses or plans. a Renville County Comprehensive Plan. Chapter 3: Land Use. https:Hcms2files.revize.com/renvillenm/document—center/Chapter 03Land Use.PDF 10. Geology, soils and topography/land forms: a. Geology - Describe the geology underlying the project area and identify and map any susceptible geologic features such as sinkholes, shallow limestone formations, unconfined/shallow aquifers, or karst conditions. Discuss any limitations of these features for the project and any effects the project could have on these features. Identify any project designs or mitigation measures to address effects to geologic features. The project area is an undulating till plain with numerous lakes and streams. It has little range in altitude and most of the land surface stands between 1,000 and 1,100 feet (305 to 335 meters) in elevation. Glacial sediments cover the entire county, with the thickest sediments occurring over deep, pre -glacial valleys in the bedrock surface. This is the case in and near Hutchinson, where more than 650 feet of glacial sediments lie over a deep bedrock valley.' The surficial geology of the area was deposited by the Des Moines Lobe from the northwest. These glacial deposits came from southwestern Manitoba and North Dakota, likely crossing the area multiple times and leaving different aged material. Sediment is glacial till, primarily clay loam to sandy loam_ Riverbeds are outwash of sand, gravelly sand, and cobble gravel. Stream channels are often silty clay loam to sandy loam.6 The bedrock topography is interpreted to be a surface that developed on Precambrian rocks that had been deeply weathered to kaolinitic claystone sometime prior to the late Cretaceous period (Parham, 1970) and were therefore easily eroded. The bedrock topography developed on the Precambrian rocks consists of a broad valley system, whose main trunk strikes roughly northwestwards across the western part of the county, with major tributaries extending into the central and north -central parts. The bedrock topography generally shows little relationship to structures in the Precambrian bedrock or to variations in its original composition.' b. Soils and topography - Describe the soils on the site, giving NRCS (SCS) classifications and descriptions, including limitations of soils. Describe topography, any special site conditions relating to erosion potential, soil stability or other soils limitations, such as steep slopes, highly permeable soils. Provide estimated volume and acreage of soil excavation and/or grading. Discuss impacts from project activities (distinguish between construction and operational activities) related to soils and topography. Identify measures during and after project construction to address soil limitations including stabilization, soil corrections or other measures. Erosion/sedimentation control related to stormwater runoff should be addressed in response to Item 1 l.b.ii. Soils of the project area are shown in Appendix A, Figures 12-16 and Tables 1-3. Estimated volume and acreage of soil excavation and grading is currently unknown. These quantities will be s C-20 Geologic Atlas of McLeod County, Minnesota. Plate 6: Depth to Bedrock. 2009. https:Hconservancy.umn. eduibitstream/handle/ 11299/5 8781 /p6_dt_bt%5b2%5 d.pdf?sequence=3 &isAllowed=y 6 C-20 Geologic Atlas of McLeod County, Minnesota. Plate 4: Surficial Geology. 2009. https:Hconservancy.umn. eduihandle/ 11299/5 8781 ' C-20 Geologic Atlas of McLeod County, Minnesota. Plate 6: Bedrock Topography. 2009. https:Hconservancy.umn. eduibitstream/handle/ 11299/5 8781 /p6_dt_bt%5b2%5 d.pdf?sequence=3 &isAllowed=y determined in collaboration with project partners. Specific projects have a goal of stabilizing stream banks and lakeshore. This will be accomplished using techniques such as resloping, rock toe, toe wood, root wad, and native plantings. Impacts from forebay construction will temporarily increase exposed soil but will be stabilized using native vegetation and wildlife -friendly erosion control blankets. Soils of the site are shown by soil association for the entirety of the project area in Appendix A, Figure 12. The specific soil types are broken down by county in Appendix A, Figures 13-16 and Tables 1-3. Table 5. Soil properties and qualities of soils in soil associations8 Canisteo Drainage class: Poorly drained Parent material: Till Surface texture: Clay loam Clarion Drainage class: Well drained Parent material: Till Surface texture: Loam Glencoe Drainage class: Very poorly drained Parent material: Colluvium Surface texture: Clay loam Nicollet Drainage class: Moderately well drained Parent material: Till Surface texture: Clay loam Webster Drainage class: Poorly drained Muskego Drainage class: Very poorly drained Parent material: Organic materials and coprogenous earth Surface texture: Muck Storden Drainage class: Well drained Parent material: Till Surface texture: Loam Coland Drainage class: Poorly drained Parent material: Alluvium Surface texture: Clay loam Estherville Drainage class: Somewhat excessively drained Parent material: Glacial outwash Surface texture: Loam Mayer Drainage class: Very poorly drained 'USDA and MRCS. Soil Survey of Meeker County, Minnesota. 1999. hLtps://www.nrcs.usda.gov/lntemet/FSE MANUSCRIPTS/niinnesota/N4NO93/0/Meeker MN Partj.gdf USDA and NRCS. Soil Survey of McLeod County, Minnesota. 1997. hLtps://www.nrcs.usda.gov/lntemet/FSE MANUSCRIPTS/niinnesota/N4NO85/0/McLeod MN Part I.pdf USA and NRCS. Soil Survey of Renville County, Minnesota. 1999. hLtps://www.nrcs.usda.gov/lntemet/FSE MANUSCRIPTS/niinnesota/N4N129/0/Renville_ MN_Part _I.pdf Parent material: Till Surface texture: Clay loam or silty clay loam Le Sueur Drainage class: None listed Parent material: Till Surface texture: Loam Lester Drainage class: Well drained Parent material: Till Surface texture: Loam Parent material: Glacial outwash Surface texture: Clay loam Cordova Drainage class: Poorly drained Parent material: Till Surface texture: Clay loam NOTE: For silica sand projects, the EAW must include a hydrogeologic investigation assessing the potential groundwater and surface water effects and geologic conditions that could create an increased risk of potentially significant effects on groundwater and surface water. Descriptions of water resources and potential effects from the project in EAW Item 11 must be consistent with the geology, soils and topography/land forms and potential effects described in EAW Item 10. 11. Water resources: a. Describe surface water and groundwater features on or near the site in a.i. and a.ii. below. i. Surface water - lakes, streams, wetlands, intermittent channels, and county/judicial ditches. Include any special designations such as public waters, trout stream/lake, wildlife lakes, migratory waterfowl feeding/resting lake, and outstanding resource value water. Include water quality impairments or special designations listed on the current MPCA 303d Impaired Waters List that are within 1 mile of the project. Include DNR Public Waters Inventory number(s), if any. There are numerous surface water bodies within the study area, including streams, ditches, wetlands, and lakes. All water bodies are part of the South Fork Crow River Watershed and empty into Otter and Campbell Lakes. The South Fork Crow River is part of the Crow River State Water Trail. Any improvements made along the river will maintain the waterway's navigability for canoes and kayaks. See Appendix A, Figure 17 for surface waters of area. There are two impaired waters in the study area': - South Fork Crow River (07010205-658, 07010205-659, 07010205-510) o Impaired uses: aquatic consumption, aquatic life, and aquatic recreation o Impairments: Mercury, E. coli, fish bioassessments, benthic macroinvertebrate bioassessments, nutrients - Unnamed creek (07010205-533) o Impaired use: aquatic life o Impairments: fish bioassessments, benthic macroinvertebrate bioassessments Table 6. DNR Waters Name DNR Division of Waters Lake Number Otter/Campbell Lake 43008500, 43008501, 43008502, 43008503 Pierce Lake 43011200 Lake Fernold 43011300 Boon Lake 65001300 Alcoma Twp Pond #1 43016300 Alcoma Twp Pond #2 43016400 Judson 43008700 Kohn 43011100 Unnamed lakes, intermittent waters 43011700, 47010400, 47029000, 65000800, 65000700, 47010500 Wetlands 47010400, 43011400, 47028600, 47021200, 47029000 South Fork Crow River Otter Lake Creek Cedar Lake Creek Campbell Lake Creek Judicial Ditch 1 Unnamed streams it. Groundwater — aquifers, springs, seeps. Include: 1) depth to groundwater; 2) if project is within a MDH wellhead protection area; 3) identification of any onsite and/or nearby wells, including unique numbers and well logs if available. If there are no wells known on site or nearby, explain the methodology used to determine this. According to the Depth to Water Table map from the MN Hydrogeology Atlas Series, the depth to groundwater for the area ranges from 0-20 feet below ground.10 9 MPCA. Impaired Waters Viewer. https://www.pca.state.mn.us/water/impaired-waters-viewer-iwav 10 Minnesota DNR. Depth to Water Table. 2016. https:Hfiles.dnr.state.mn.us/waters/groundwater section/mapping/mha/hg03_plate2.pdf There is a wellhead protection area and drinking water supply management area located on the north side of the City of Hutchinson, extending north and northwest of the city limits including the north end of Campbell Lake. Both areas are shown in Appendix A, Figure 19. There are numerous wells within the study area, as shown in Appendix A, Figure 18 and 19. Once precise project activity locations are determined, wells will be identified. Any wells that are impacted by project activities will be abandoned or sealed by a licensed professional in accordance with MDH rules and regulations if necessary. b. Describe effects from project activities on water resources and measures to minimize or mitigate the effects in Item b.i. through Item b.iv. below. i. Wastewater - For each of the following, describe the sources, quantities and composition of all sanitary, municipal/domestic and industrial wastewater produced or treated at the site. 1) If the wastewater discharge is to a publicly owned treatment facility, identify any pretreatment measures and the ability of the facility to handle the added water and waste loadings, including any effects on, or required expansion of, municipal wastewater infrastructure. Wastewater will not be produced or treated by this project. 2) If the wastewater discharge is to a subsurface sewage treatment systems (SSTS), describe the system used, the design flow, and suitability of site conditions for such a system. Wastewater will not be produced or treated by this project. 3) If the wastewater discharge is to surface water, identify the wastewater treatment methods and identify discharge points and proposed effluent limitations to mitigate impacts. Discuss any effects to surface or groundwater from wastewater discharges. Wastewater will not be produced or treated by this project. ii. Stormwater - Describe the quantity and quality of stormwater runoff at the site prior to and post construction. Include the routes and receiving water bodies for runoff from the site (major downstream water bodies as well as the immediate receiving waters). Discuss any environmental effects from stormwater discharges. Describe stormwater pollution prevention plans including temporary and permanent runoff controls and potential BMP site locations to manage or treat stormwater runoff. Identify specific erosion control, sedimentation control or stabilization measures to address soil limitations during and after project construction. The entirety of the study area's surface water, including the City of Hutchinson, drains to Otter and Campbell Lake and the South Fork Crow River. The project will focus on restoration of sites in the upstream watershed that contribute to excessive sediment and nutrient loading to reduce the inputs and improve runoff quality. Similarly, lakeshore proj ects will improve stormwater runoff quality and decrease quantity through shoreline restoration, plantings, and wetland restoration. The construction of the forebay BMP will have a stormwater pollution prevention plan. BMPs may include silt fence, stabilized construction entrance to prevent sediment tracking, inlet protection at culvert inlets on or near haul roads, and wildlife friendly erosion control blanket. Increases to runoff are expected to be temporary and not to extend past construction. Any recreational improvements made will be completed with site BMPs that will collect and treat stormwater prior to discharge to the lakes and river. Overall, the restoration goals of the project will lead to a reduction in stormwater volume and velocity. Stormwater runoff increases will primarily be temporary, during construction activities. In. Water appropriation - Describe if the project proposes to appropriate surface or groundwater (including dewatering). Describe the source, quantity, duration, use and purpose of the water use and if a DNR water appropriation permit is required. Describe any well abandonment. If connecting to an existing municipal water supply, identify the wells to be used as a water source and any effects on, or required expansion of, municipal water infrastructure. Discuss environmental effects from water appropriation, including an assessment of the water resources available for appropriation. Identify any measures to avoid, minimize, or mitigate environmental effects from the water appropriation. De -watering will be necessary during the sediment excavation process in the lakes, once the sediment has been dredged and water needs to be allowed to drain. A dewatering permit will be applied for with the DNR. The quantity of sediment to be removed, and therefore water to be drained, is currently unknown as it will be determined in collaboration with project partners, specifically the DNR. Any well abandonment and sealing will be completed by a licensed professional and in accordance with MDH rules and regulations. iv. Surface Waters a) Wetlands - Describe any anticipated physical effects or alterations to wetland features such as draining, filling, permanent inundation, dredging and vegetative removal. Discuss direct and indirect environmental effects from physical modification of wetlands, including the anticipated effects that any proposed wetland alterations may have to the host watershed. Identify measures to avoid (e.g., available alternatives that were considered), minimize, or mitigate environmental effects to wetlands. Discuss whether any required compensatory wetland mitigation for unavoidable wetland impacts will occur in the same minor or major watershed, and identify those probable locations. All work of the project is designed to improve the function, quality, and value of the South Fork Crow River Watershed. Anticipated physical effects to wetlands includes restoring natural topography, native plantings, and removing drain tile. Proposed alterations would likely increase wetland features. No compensatory mitigation is expected for this project considering that the project results in an overall improvement of the wetland functions and habitat. Wetlands in the project area are generally regulated by the counties' soil and water conservation districts, which administers the wetland conservation act (WCA); the DNR, which regulates public waters below the ordinary high water (OHW) elevation; and the US Army Corps of Engineers, which administers Section 404 of the Federal Clean Water Act (CWA). A wetland delineation assessment may be required at specific locations of the project. Any wetland impacts required for the project would be subject to the permitting and review processes for both State and Federal programs. See Appendix A, Figure 20 for wetlands of the area. b) Other surface waters- Describe any anticipated physical effects or alterations to surface water features (lakes, streams, ponds, intermittent channels, county/judicial ditches) such as draining, filling, permanent inundation, dredging, diking, stream diversion, impoundment, aquatic plant removal and riparian alteration. Discuss direct and indirect environmental effects from physical modification of water features. Identify measures to avoid, minimize, or mitigate environmental effects to surface water features, including in -water Best Management Practices that are proposed to avoid or minimize turbidity/sedimentation while physically altering the water features. Discuss how the project will change the number or type of watercraft on any water body, including current and projected watercraft usage. Anticipated physical effects and alterations to Otter and Campbell Lakes includes sediment removal/dredging, aquatic plant removal, forebay construction, and shoreline restoration. Specific quantities and plans for sediment removal/dredging will be decided upon in conjunction with the DNR. Aquatic plant removal consists of removing curly -leaf pondweed from the lakes during sediment removal. Construction of the forebay BMP will alter the northwestern corner of Otter Lake at the mouth of the South Fork Crow River, as shown in Appendix B, Figure 5. Riparian alterations will occur during restoration activities, all with the goal of decreasing erosion and improving water quality. Mitigation and minimization measures will be incorporated into all activities that alter surface water features, such as using wildlife friendly erosion control blankets, silt fence, a stabilized construction entrance, seeding with a native mix, and cleaning equipment. The project intends to improve the accessibility and usability for watercraft on the lakes, thereby resulting in a projected increase in recreational watercraft usage. 12. Contamination/Hazardous Materials/Wastes: a. Pre -project site conditions - Describe existing contamination or potential environmental hazards on or in close proximity to the project site such as soil or ground water contamination, abandoned dumps, closed landfills, existing or abandoned storage tanks, and hazardous liquid or gas pipelines. Discuss any potential environmental effects from pre -project site conditions that would be caused or exacerbated by project construction and operation. Identify measures to avoid, minimize or mitigate adverse effects from existing contamination or potential environmental hazards. Include development of a Contingency Plan or Response Action Plan. A review of MPCA data was conducted as shown in Appendix A, Figures 21 and 22. The most common site in the upstream watershed project area are feedlots. As part of specific project location selection in this area, sites will be reviewed and avoided that are contaminated or hazardous. There are multiple sites listed surrounding Otter and Campbell Lakes in the City of Hutchinson, as shown in Appendix A, Figure 22. Within 500 ft of the lakes are 3 feedlots, 2 underground tanks, an active solid waste facility, 2 hazardous waste generators, and 1 inactive petroleum remediation leak sites. The hazardous waste generators and inactive petroleum remediation leak site is located within 750 ft from the proposed forebay BMP. There are several sites listed from the outlet of the South Fork Crow River at the east side of Otter Lake to the former dam at Main St. Within 500 ft. of the water there are 2 inactive hazardous waste generators, 2 active hazardous waste generators, 4 tanks, and 6 inactive petroleum remediation leak sites. Additionally, there are four sites listed as inactive hazardous waste generators in what is currently a city park, Roberts Park. The park was developed by 1985 with no other developments in prior aerials, suggesting the sites are referenced in the wrong location. b. Project related generation/storage of solid wastes - Describe solid wastes generated/stored during construction and/or operation of the project. Indicate method of disposal. Discuss potential environmental effects from solid waste handling, storage and disposal. Identify measures to avoid, minimize or mitigate adverse effects from the generation/storage of solid waste including source reduction and recycling. No solid wastes are expected to be generated or stored during construction or operation of this project. c. Project related use/storage of hazardous materials - Describe chemicals/hazardous materials used/stored during construction and/or operation of the project including method of storage. Indicate the number, location and size of any above or below ground tanks to store petroleum or other materials. Discuss potential environmental effects from accidental spill or release of hazardous materials. Identify measures to avoid, minimize or mitigate adverse effects from the use/storage of chemicals/hazardous materials including source reduction and recycling. Include development of a spill prevention plan. The only toxic or hazardous materials to be used or present at the project site are fuel, oil, and hydraulic fluid associated with construction equipment and machinery. Refueling will be done away from the project site in upland areas and equipment will be inspected and maintained to prevent accidental loss of hazardous fluids. It will be specified that no fuel be stored on site. In compliance with the NPDES Construction Stormwater permit, products that have the potential to leach pollutants will be stored under cover, hazardous materials will be stored in sealed containers and will have secondary containment to prevent spills, solid wastes will be collected and disposed of properly, and vehicle and equipment washing will not be allowed on site. d. Project related generation/storage of hazardous wastes - Describe hazardous wastes generated/stored during construction and/or operation of the project. Indicate method of disposal. Discuss potential environmental effects from hazardous waste handling, storage, and disposal. Identify measures to avoid, minimize or mitigate adverse effects from the generation/storage of hazardous waste including source reduction and recycling. The proposed project is not expected to generate or store any hazardous wastes during construction or operation. 13. Fish, wildlife, plant communities, and sensitive ecological resources (rare features): a. Describe fish and wildlife resources as well as habitats and vegetation on or in near the site. Otter and Campbell Lakes Area Otter and Campbell Lakes are shallow lakes with a heavily developed shoreline in the City of Hutchinson. The mean depth is 5 feet and the maximum depth is 6 feet. A 2012 DNR Fisheries Lake Survey found species such as black bullhead, black crappie, bluegill, channel catfish, common carp, fathead minnow, golden shiner, sunfish, largemouth bass, northern pike, walleye, white sucker, and yellow perch. Winterkill is very common, and the fish populations vary greatly year to year. The same survey only found two species of submergent vegetation, curly -leaf pondweed and sago pondweed. The shoreline is primarily developed with residential homes, and the vegetation surrounding the lakes is typical of residential homes lawns and landscaping. Wildlife in the area consists of animals that have adapted to altered habitats of the urban landscape and migratory waterbirds. Upstream Watershed Area The upstream watershed portion of the project area is dominated by row crop agriculture with streams scattered throughout. Wildlife in the area tend to be species that have adapted to live in agricultural settings, such as deer, turkey, coyote, fox, raccoon, and numerous species of small mammals. The area is on the edge of the deciduous forest and prairie biomes, with presettlement vegetation consisting mostly of upland prairie and prairie wetlands. b. Describe rare features such as state -listed (endangered, threatened or special concern) species, native plant communities, Minnesota County Biological Survey Sites of Biodiversity Significance, and other sensitive ecological resources on or within close proximity to the site. Provide the license agreement number (LA-1069) and/or correspondence number (ERDB ) from which the data were obtained and attach the Natural Heritage letter from the DNR. Indicate if any additional habitat or species survey work has been conducted within the site and describe the results. The US Fish and Wildlife Service lists three species for this project area: the northern long-eared bat (threatened species), monarch butterfly (candidate species), and prairie bush -clover (threatened species). Birds of concern that are protected by the Migratory Bird Treaty Act and the Bald and Golden Eagle Protection Act potentially within the project area are the bald eagle, black tem, bobolink, Canada warbler, Franklin's gull, golden -winged warbler, Henslow's sparrow, lesser yellowlegs, red-headed woodpecker, rusty blackbird, and wood thrush. There are two Wildlife Management Areas within the project area, the Hutchinson and Prieve State Wildlife Management Area. There are no MBS Sites of Biodiversity Significance in the area. A letter was sent to the MN DNR on December 16, 2021 requesting a review of the project. A response from the DNR has not been received to date. Natural Heritage Information System (NHIS) data was reviewed under License Agreement 1069. Within the project area and a 1-mile radius of it, the following species were listed as present in the system: Table 7. Species listed in the NMS within the project area and 1-mile radius Scientific name Common Name Category Status Panax quinquefolius American Ginseng Vascular Plant State species of special concern Lampsilis cardium Plain pocketbook Mussel Not state or federally listed Lampsilis siliquoidea Fatmucket Mussel Not state or federally listed Pyganodon grandis Giant floater Mussel Not state or federally listed As specific projects are identified, further coordination with the MN DNR will occur to determine if additional assessment of potential impacts to rare, threatened, or endangered species is necessary. c. Discuss how the identified fish, wildlife, plant communities, rare features and ecosystems may be affected by the project. Include a discussion on introduction and spread of invasive species from the project construction and operation. Separately discuss effects to known threatened and endangered species. Overall, this project is expected to have a positive impact on native fish, wildlife, and plant communities given the project goals of habitat restoration and water quality improvement. Aspects of the project will temporarily displace fish and wildlife during construction, such as during stream bank stabilization, sediment removal, and forebay construction. BMPs will be used during construction to limit short-term effects and reduce erosion. Construction sites and disturbed areas will be restored appropriately as soon as possible after construction. Any permit conditions and requirements will be followed. Once construction activities are completed, habitat at project sites will be improved. Contractors would be responsible for providing and using clean equipment which will be inspected prior to work beginning. Equipment and materials will be inspected routinely to help prevent the spread of invasive species including primarily seeds, plants, and other small organisms. d. Identify measures that will be taken to avoid, minimize, or mitigate adverse effects to fish, wildlife, plant communities, and sensitive ecological resources. Sediment excavation will be coordinated with DNR Fisheries personnel during periods of fish migration and spawning to identify areas and times that can be dredged without negatively affecting fish. Outside of construction activities, this project is an improvement over the current conditions. Based on this, no long-term adverse effects to fish, wildlife, plant communities, or sensitive ecological resources are expected. Impact minimization efforts as part of this project will focus on construction activities and include the erosion control BMPs described throughout this EAW. 14. Historic properties: Describe any historic structures, archeological sites, and/or traditional cultural properties on or in close proximity to the site. Include: 1) historic designations, 2) known artifact areas, and 3) architectural features. Attach letter received from the State Historic Preservation Office (SHPO). Discuss any anticipated effects to historic properties during project construction and operation. Identify measures that will be taken to avoid, minimize, or mitigate adverse effects to historic properties. A request was made to SHPO asking for comment on the project area. SHPO recommended that a Phase 1 archaeological survey be completed due to the nature and location of the proposed project. See Appendix A for the letter received from SHPO. A Phase 1 A archaeological survey is being completed in the spring of 2022. The findings from the survey will be presented in the project's Findings of Fact and Conclusions document as the survey is anticipated to be completed in April 2022. Given the very large study area boundary, a complete listing of all structures located within the study area is not possible. Impacts to structures are not anticipated as a result of this project. Furthermore, once specific project sites are identified in the upstream watershed, sites will be further investigated for cultural resources. If sensitive cultural resource are shown to be present, the site will be avoided. The goal of the project is to maximize water quality improvements while avoiding and minimizing disturbance to natural and cultural resources. The following is a list of bridges located within the study area (as mapped by MnDOT BridgeInfo Interactive Mapping): 43106, 43514, 93332, 43X04, 8879, 43559, 43543, 43J09, 43J20, 43518, 43519, 43J17, 43J19, 43519, L9240, 92620, L5812, L5789, 92943, 47J11, 47004 A review of the Office of the State Archaeologist (OSA) Portal reveals one previously recorded archaeological site and two alpha (unconfirmed) sites within the Study Area. Site 21MC0007, MacDonald's Park, is noted to be a precontact lithic scatter, located on a floodplain on the lakeshore of Otter Lake. Site 21MCd, Acoma, is noted to be recorded through historic documentation, and is the historic village of Acoma, which was established in 1883. Site 21MCe, Cedar City, is noted as a ghost town recorded through historic documentation. The Unrecorded Historic Cemeteries layer of MM4 (Vermeer and Terrell 2011) reveals numerous potential EuroAmerican cemetery locations within the Study Area. These locations are generally mapped at the Section or Quarter -Quarter Section level within the Study Area. Cemeteries include the following: St. John's Cemetery, Emmanuel Evangelical Lutheran Church, two "Unknown" cemeteries, Acoma Cemetery, Peace Cemetery, St. Anastasia Cemetery, St. Boniface Catholic Church, two cemeteries termed "Oakland Cemetery", and Zion Church. 15. Visual: Describe any scenic views or vistas on or near the project site. Describe any project related visual effects such as vapor plumes or glare from intense lights. Discuss the potential visual effects from the project. Identify any measures to avoid, minimize, or mitigate visual effects. Otter and Campbell Lakes Area The lakes themselves serve as scenic vistas for residents and visitors to Hutchinson. Currently, the low quality of the lakes can lead to less desirable scenic views as there are frequent algal blooms, an overabundance of curly -leaf pondweed, and winterkills. Project activities would create minor visual disruptions during construction, then would lead to improved scenic views and vistas by improving the habitat, water quality, and recreational amenities. Upstream Watershed Area The area is generally rural and flat. Vehicles and equipment used during project activities will be consistent with the visual impacts of current agricultural practices in the area and be temporary in duration. 16. Air: a. Stationary source emissions - Describe the type, sources, quantities and compositions of any emissions from stationary sources such as boilers or exhaust stacks. Include any hazardous air pollutants, criteria pollutants, and any greenhouse gases. Discuss effects to air quality including any sensitive receptors, human health or applicable regulatory criteria. Include a discussion of any methods used assess the project's effect on air quality and the results of that assessment. Identify pollution control equipment and other measures that will be taken to avoid, minimize, or mitigate adverse effects from stationary source emissions. No stationary source air emissions are proposed with this project. The proposed Project may result in temporary effects to local air quality as construction activities using heavy equipment powered by fossil fuels would be required. b. Vehicle emissions - Describe the effect of the project's traffic generation on air emissions. Discuss the project's vehicle -related emissions effect on air quality. Identify measures (e.g. traffic operational improvements, diesel idling minimization plan) that will be taken to minimize or mitigate vehicle -related emissions. The proposed project will not generate traffic. Diesel emissions generated by construction vehicles will be the primary source of air emissions created by the project. The heavy equipment used will emit diesel exhaust on days when project work is occurring. No emissions are anticipated to linger beyond workdays; all emissions will cease upon completion of construction. No significant vehicle emissions will occur after construction and during the operation of the project. c. Dust and odors - Describe sources, characteristics, duration, quantities, and intensity of dust and odors generated during project construction and operation. (Fugitive dust may be discussed under item 16a). Discuss the effect of dust and odors in the vicinity of the project including nearby sensitive receptors and quality of life. Identify measures that will be taken to minimize or mitigate the effects of dust and odors. During construction, particulate emissions will temporarily increase due to the generation of fugitive dust. Odors and dust from construction activities is expected to be consistent with applicable regulations of the MPCA and local governments. These emissions will be temporary and short in duration. The nearby sensitive receptors adjacent to the project area include residential properties surrounding Otter and Campbell Lakes. No additional dust or odors are expected after construction is completed or during the operation of the project. 17. Noise Describe sources, characteristics, duration, quantities, and intensity of noise generated during project construction and operation. Discuss the effect of noise in the vicinity of the project including 1) existing noise levels/sources in the area, 2) nearby sensitive receptors, 3) conformance to state noise standards, and 4) quality of life. Identify measures that will be taken to minimize or mitigate the effects of noise. Existing noise sources and levels near the project area are typical of low density, high density, and park/public open space land uses. Sensitive receptors include the adjacent city parkland, urban single- family homes, and rural farmsteads. Noise generated from the project will occur during construction. The MPCA recommends that the equipment used for construction, during each phase of the project build -out, be appropriately muffled, and that construction activities take place during daytime hours, which are defined as 7:00 a.m. to 10:00 p.m., in the state noise rules (M.R. 7030.0020) as well as city rules for weekday hours. City rules state, `No person shall engage in or permit construction activities involving the use of any kind of electric, diesel, or gas powered machine or other power equipment except between the hours of 7: 00am and 10:OOpm on any weekday or between the hours of 9:OOam and 9: 00pm on any weekend or holiday.' For construction within 1-mile of a residential receptor, construction will be limited to 8:00 a.m. to 8:00 p.m. to further protect those areas. Construction equipment will be required to be in good working order and idling will be minimized when not actively working. Operation of the project will not involve electric or diesel motors, and thus will not contribute to local noise pollution. 18. Transportation a. Describe traffic -related aspects of project construction and operation. Include: 1) existing and proposed additional parking spaces, 2) estimated total average daily traffic generated, 3) estimated maximum peak hour traffic generated and time of occurrence, 4) indicate source of trip generation rates used in the estimates, and 5) availability of transit and/or other alternative transportation modes. Portions of the proposed project will cause an increase in construction vehicle traffic, specifically in the construction of the forebay BMP and sediment excavation. Trucks will haul excavated sediment off site. After completion of construction and hauling, traffic is expected to return to pre -construction levels. No parking spaces are anticipated being added or removed due to project activities. b. Discuss the effect on traffic congestion on affected roads and describe any traffic improvements necessary. The analysis must discuss the project's impact on the regional transportation system. If the peak hour traffic generated exceeds 250 vehicles or the total daily trips exceeds 2,500, a traffic impact study must be prepared as part of the EAW. Use the format and procedures described in the Minnesota Department of Transportation's Access Management Manual, Chapter 5 (available at: http://www dot.state.mn.us/accessmanagement/resources.html) or a similar local guidance. The proposed project will not influence traffic congestion or require traffic improvements. It will not impact the regional transportation system. c. Identify measures that will betaken to minimize or mitigate project related transportation effects. No mitigation measures are necessary due to the lack of impact on traffic and transportation system. 19. Cumulative potential effects: (Preparers can leave this item blank if cumulative potential effects are addressed under the applicable EAW Items) a. Describe the geographic scales and timeframes of the project related environmental effects that could combine with other environmental effects resulting in cumulative potential effects. The geographic scale of the project extends from the localized area of a specific improvement to the broader watershed, region, and larger downstream area. As the project involves numerous activities, the project will extend several years and is dependent on future funding and collaboration with partners. Project activities will have long-term benefits on water quality and habitat. Some project activities will involve future maintenance elements, such as the forebay in Otter Lake. This BMP will provide a place for sediment to settle before reaching the main basin of the lake. Sediment that settles over time will continue to need to be removed, and this provides a location for regular removal to take place. Other environmental effects include the agricultural, residential, commercial, and industrial development over the past and future decades. This project seeks to address some of the effects these sectors have had on water quality of Otter and Campbell Lakes and the South Fork Crow River Watershed. b. Describe any reasonably foreseeable future projects (for which a basis of expectation has been laid) that may interact with environmental effects of the proposed project within the geographic scales and timeframes identified above. Through communication, the City of Hutchinson identified an upcoming project for a large regional pond in 2025. The pond would be located east of the proposed project area and dam in a low area near Ridgewater College to address the problem of standing water. c. Discuss the nature of the cumulative potential effects and summarize any other available information relevant to determining whether there is potential for significant environmental effects due to these cumulative effects. Minor and short-term negative cumulative effects are anticipated from project activities, such as from equipment operations including fuel use and air emissions. The positive cumulative effects of the project to the ecosystem and region are expected to far outweigh the minor, short-term negative effects. 20. Other potential environmental effects: If the project may cause any additional environmental effects not addressed by items 1 to 19, describe the effects here, discuss the how the environment will be affected, and identify measures that will be taken to minimize and mitigate these effects. RGU CERTIFICATION. (The Environmental Quality Board will only accept SIGNED Environmental Assessment Worksheets for public notice in the EQB Monitor.) I hereby certify that: • The information contained in this document is accurate and complete to the best of my knowledge. • The EAW describes the complete project; there are no other projects, stages or components other than those described in this document, which are related to the project as connected actions or phased actions, as defined at Minnesota Rules, parts 4410.0200, subparts 9c and 60, respectively. • Copies of this EAW are being sent to the entire EQB distribution list. Signature Date Title APPENDIX A - FIGURES M Otter and Campbell Lake Restoration Project Figure 1: Regional Location HUTCHINSON Early Notification December2021 • cm ox rvxvwc 12 ---- ---- --- II -- - I - --- ��'-'' o d Lake Elizab dv r3 I I 1 i L 1 1 �Mee �r I Cou ty I I i i Lake Jennie /I W r i g h t 1 i_ i ✓ County - - - ------ ------ -- ---- r rt- r -- -- - I Cedar Lake v6Lak ian ndiyohi IN Lillian� Co, .',..,;','�, �'� •� J` I I Renville .,�+r'� �t, �✓ County ✓ '•v�l w�' _ > I Map Location McLeod a I��--- - - — -- County m Bislarid I l I'`' /`yi S 212 I. N tm z Legend �—L e CGI _ f :ri Study Area —_—.-----•�-- — — 0 4 i Sibley I iles I County o Source: MnDNR WDOT USGS am Otter and Campbell Lake Restoration HUTCHINSON Early Notification � GrtY OM NIROBE 2: USGS Location December2021 FA SM Ila7 W.11 REP. win- 22 1 M LALNOM� 5 Legend Study Area ♦ r� + gal■� '„ Otter and Campbell Lake Restoration HUTCHINSON Early Notification 1: n Fl- k d. d WirhinxEn t Y 461k IL enw Ile Legend Study Area City Township County Boundaries 0 1.5 3: Aerial Photo December 2021 YOtter and Caff4Amll Lake Restoration PrOjeot Figure 4: Land Cover Classification H` Environmental Assessment Worksheet January2022 YOtter and Ca6t4ZnM Lake Restoration Rrojnct Rgura 5: Outdoor Recreation H� Environmental Assessment Worksheet January2022 Figure 6: City of Hutchinson Future Land Use Map City of Hutchinson Future Land Use January 2013 FUMe lantluse aRu�m uo[n x�m`m. x•.iene..nom wv .Mm a.n 37 Figure 7: McLeod County Land Use Plan Land Use Plan CITY r--\ URBAN FRINGE -APPRO%MATE BOUNDARY CNLY PROTECTION ARE�FLOODPLAIN e ® WILDLIFE MANAGEMENTAREA PARK Lj RURAL HOUSING CONCENTRATION • O COMMERCIALOR INDUSTRIAL CONCENTRATION • U.S. HIGHWAY STATE HIGHWAY i COUNTY ROAD e� COUNTY STATE AID HIGHWAY • PAVED ROAD UNPAVED ROAD Figure 5' Figure 8: Meeker County Land Use and Zoning Map COMPREHENSIVE FUTURE LAND USE MAP A-1 General Agriculture - R-1 Suburban Residential R-2 Rural Residential - 1-1 Industrial Development C-1 Central Commercial - C-2 Highway Commercia _ Incorporated Cities Extraterritorial Zone Urban Growth Boundary Wellhead Protection Area Highway 15 - 200 Foot Buffer RR Business Zone State Highways 0 1 2 4 6 8 Miles Airport Runways County or Township Roads Meeker Canoe 8 Scenic Rivers Railroad ----------------------- Unclassified Lake - Naturally Sensitive Lake (NS) - Natural Environment Lake (NE) - Recreational Development Lake (RD)', General Development Lake (GD) Shoreland District - Wildlife Management Areas Waterfowl Protection Areas Section Lines Township Lines Figure 9: City of Hutchinson Zoning Map City of Hutchinson Zoning Map 2015 Zoning F— 1 PLATTED SUBDIVISIONS YS12i Iki LCx 2 �.OFTM Wtt5 'lon'rM*lYi 3 u....��Kyarl} w7�S nvn� a+�ul,�trLlr]lux .yu {.2 AMu¢a n aou�i �v_ Figure 10: McLeod County Zoning Map McLeod County Zoning Map :;MCLEODEOUNTY ZONED Agricultural - Fringe Commercial Highway Business ® Industrial R-1 Residential . Conservation District Date: March 13, 2017 Prepared by McLeod County GIS Figure 11: Renville County Zoning and Land Use Map r— --- ----I- — - — - — - — - — - — — I WANG 1i O�BBROOKFIELD KINGMAN OSCEOLA ICROOKSERICSON KOE bA- -- - N --- -- IIj^_-` -_-�-'-_ " --- ---- jI — ------------- ---- WINFIELD SACREDHAWK CREEKHEART BIRD MELVILLE I --— I — --P—REST—O -N HECTORNORTH TROY ISLAND LAKE EMMET 212272 — --------------------------- --------- - SACRED,-i - ------- -------- HEART — --- -- I� 77 SOUTH FLORA HENRYVILLE NORFOLK PALMYRA MARTINSBURG � � I i i I Renville County, lVlN ' BFEAVER ALLS j COOLEY BANDON I WELLINGTON _ N Zoning Agricultural (A) - Commercial / Industrial (CI) It CAIRO 7 LL, CAMP Health Care / Mixed Use (HCMU) i •I _ _ Incorporated Cities (IC) ® Rural Residential (RR) US & MN Highways — J - Shoreland (SH) CSAH'S Urban Expansion (UE) Miles 0 4 8 12 16 October 2021 M Otter and CaMpben Lake Restoration Rrojnct FFAUrb 12: Soil Associations HUTCH SON Environmental Assessment Worksheet January2022 M Otter and CgIffiP dal Lake Restoration R_ro_ e-Cl _ HUTCHIH$OH Environmental Assessment Worksheet A — ON PURPOSE. �rs Figure 13: SolIA. McLeod Catlnly North Detail — — -- — — — -- January 2022 "x � �, �1y;��1�]J • YY � I � _ am sp 9 9�9W �3 —'' 7.. fx �o 1 [I, err#x� y�,�9 • •1, 'y.�r.'..* xyw� �C' "'"'`1� t � .. � + i aR i.v 92 9$a, • } *" , i M Rk fir �* 4 TAID _ - 1 i :, i•tWalt Iw n� r mcis �L -. wm a� 9� 49E #j�' h�F _ y5 � �_ •ryF sly}. ' am49® o T �i -gk� � -� — 9'2M _ .I •.: Study Area Biscay Cordova City b awe Earth cosmos QCounty Boundaries bt Canisteo bt Crippin Soil Map Unit Clarion Delft Component Name bt Cokato bt Dickinson �Akon Coland bt Estherville 0 0.5 11111117= Miles Source: Esn. MnOOT. MCCI..d County Meeker Ccunly. Renville County btGlencoe bt Klossner IXHamel Le Sueur IXHarps Linder IXHawick Meyer Hoopeston Millington Kilkenny Muskeg. Nicollet f^ Terril Pits b Ud.-..- Shandep bt Wadena Spillville Webster Storden S—nlake e r11— r J& Map Location ______s.l ty 1'1 RenrllY cry ° McLeod county YOtter and Carn phell Lake Restoration Project Environmental Assessment Worksheet Air • MMNP . s f, 4"? +. Figure 14: Soils, McLeod Cotmty South Detail u:uu:u� Table 1 McLeod County Soil Type List Map Unit Hydrological Hydric Symbol Component Name Group Hydric Rating Classification L185B Arkton C No 5 392 Biscay B/D Yes 100 35 Blue Earth B/D Yes 100 86 Canisteo B/D Yes 100 L107A Canisteo B/D Yes 90 960F Clarion B No 10 920C2 Clarion B No 1 920B Clarion B No 5 102B Clarion C No 5 1213C Cokato B No 5 1213B Cokato B No 10 1204B Cokato B No 5 1229B Cokato B No 5 1833 Coland B/D Yes 93 1834 Coland B/D Yes 96 109 Cordova C/D Yes 90 978 Cordova C/D Yes 95 L34A Cosmos C/D Yes 95 118 Crippin B/D No 10 336 Delft C/D Yes 95 27B Dickinson A No 10 41B Estherville A No 1 41A Estherville A No 5 1080 Glencoe B/D Yes 100 L84A Glencoe B/D Yes 100 414 Hamel C/D Yes 90 112 Harps B/D Yes 100 1092 Harps B/D Yes 100 611C Hawick A No 0 1228 Hoopeston A/D No 5 238B Kilkenny C No 0 L13A Klossner C/D Yes 100 1207B Le Sueur B/D No 10 239 Le Sueur B/D No 15 247 Linder B/D No 7 255 Mayer B/D Yes 95 362 Millington B/D Yes 95 269 Millington B/D Yes 100 1075 M uskego A/D Yes 100 525 M uskego C/D Yes 100 L85A Nicollet B/D No 10 1030 Pits 0 517 Shandep B/D Yes 100 313 Spillville B/D No 10 921C2 Storden B No 5 960D2 Storden B No 0 887B Swanlake B No 5 94B Terril B No 8 1016 Udorthents A No 0 39A Wadena B No 1 39B Wadena B No 0 W Water Unranked 0 L83A Webster B/D Yes 95 Y Otter and 11kkW4Znl[ Lake Restoration Project _ Flgute 15: Solls, Meeker E;Dkk" Detail HUTCHINSON Environmental Assessment Worksheet January2022 Table 2 Meeker County Soil Type List Map Unit Hydrological Hydric Symbol Map Unit Key Component Name Group Hydric Rating Classification 1098 436178 Biscay B/D Yes 100 1097 436177 Biscay B/D Yes 90 1203 436215 Blue Earth B/D Yes 100 1177C 436203 Bold B No 10 610 436400 Calco B/D Yes 100 85 436441 Calco B/D Yes 95 86 436442 Canisteo B/D Yes 100 956 436477 Canisteo B/D Yes 102B 436159 Clarion C No 5 920B 436464 Clarion B No 15 1387A 436232 Collinwood C/D No 10 96B 436483 Collinwood C No 15 L184A 1716693 Corvuso C/D Yes 100 L34A 1716289 Cosmos C/D Yes 95 129 436221 Cylinder C No 15 1174 1867656 Danielson C/D Yes 95 L186A 1716695 Danielson C/D Yes 75 327B 436356 Dickman A No 5 41A 436375 Estherville A No 10 1096 436176 Fieldon A/D Yes 90 1801B 436298 Gardencity A No 5 1185 436208 Gardencity B No 15 L84A 1674352 Glencoe B/D Yes 100 L107A 1678852 Glencoe B/D Yes 90 740 436417 Glencoe B/D Yes 90 112 436185 Harps B/D Yes 100 1385 436231 Havelock B/D Yes 100 875B 436444 Hawick A No 10 1220C 436218 Hawick A No 10 875C 436445 Hawick A No 10 415 436374 Kanaranzi B No 10 L33A 1716117 Kandiyohi C/D No 15 L33B 1716118 Kandiyohi C/D No 5 1162A 1867682 Kandiyohi C/D No 20 197 436307 Kingston B/D No 5 L13A 1674366 Klossner C/D Yes 100 L200A 1716701 Klossner B/D Yes 100 211 1857568 Lura C/D Yes 100 L187A 1716696 Lura C/D Yes 100 L179A 1716692 Lura C/D Yes 95 L164A 1716290 Lura C/D Yes 100 1384 436230 Minneopa B/D No 10 525 436395 M uskego C/D Yes 100 L1661D2 1716691 Newlondon C No 0 L85A 1678854 Nicollet B/D No 10 130 436222 Nicollet B/D No 1100 436181 Nicollet B/D No 15 L163A 1674377 Okoboji C/D Yes 100 1080 436173 Okoboji C/D Yes 100 134 436224 Okoboji C/D Yes 960C2 436479 Omsrud B No 10 423 436377 Seaforth B/D No 14 140 436234 Spicer B/D Yes 98 960D2 436480 Storden B No 0 1159B 1867681 Strout C No 10 L185B 1716694 Strout C No 5 L166C2 1716690 Strout C No 0 L204C2 1716702 Strout C No 0 887B 436449 Swanlake B No 5 101B 436154 Truman B No 2 1030 436160 Udipsamments A No 0 39A 436366 Wadena B No 1 229 436319 Waldorf C/D Yes 95 W 436488 Water Unranked 0 1101 436182 Webster B/D Yes L83A 1678853 Webster B/D Yes 95 Y Otter and Caff4t l Lake Restoration Project Fk9UM 16: Soll6, Renville County Detail HUTCHINSON Environmental Assessment Worksheet January2022 Table 3 Renville County Soil Type List Map Unit Symbol Component Name Hydrological Group Hydric Rating Hydric Classification 86 Canisteo B/D Yes 100 102B Clarion C No 5 118 Crippin B/D No 10 27A Dickinson A No 10 L107A Glencoe B/D Yes 90 112 Harps B/D Yes 100 1373C Hawick A No 1 920B Hawick A No 15 L13A Klossner C/D Yes 100 247 Linder B/D No 15 255 Mayer B/D Yes 95 525 Muskego C/D Yes 100 L85A Nicollet B/D No 10 L163A Okoboji C/D Yes 100 1900 Okoboji C/D Yes 100 1080 Okoboji C/D Yes 100 386 Okoboji C/D Yes 100 1376C Omsrud B No 5 423 Seaforth C No 14 887B Swanlake B No 5 W Water 0 L83A Webster B/D Yes 95 Y Otter and CnW4Amil Lake Restoration Plrojwt Flguro 17: Surface Water HUTCHINSON Environmental Assessment Worksheet January2022 Y Otter and :ii pw.,II Lake Restoration PkgnCt FJOUM 18: G10091C Conditions/Groundwater HUTCHINSCIN Environmental Assessment Worksheet January2022 MOtter and C401PW Lake Restoration Rrojadt _ _ _ _ Fiqura 19: G9okrglc CtindiUrPhAMroundlkatat, Hutchinson Detail HUTCHINSON Environmental Assessment Worksheet January2022 A CITY ON PURPOSE. _ I IW y�4' 1 F Yts v[iiN. 1 ' •}� MN �'�f Study Area f-,r� _'j r - • Domestic Well - - 4 i4u,. �' �4� V+• I =_ ' Publlic Supply/Non- r • munity-translent Well Public Supply/Non- • community Well - Unlocated Wells /\,i Depth to Bedrock 1 rti Q Wellhead Protection Areas y F - r Drinking Water Supply _ ManagemenlAreas +� ....... _ Feel � Source: Ean, MOH, MnONR, -• MnOOT, MnGeo � Nap Location cou"br' j P K county v "� unty MOtter and CM49)ul Lake Restoration Rrodact Ffgunti 20: Wetlands HUTCHINSON Environmental Assessment Worksheet January2022 Otter and CaEr pban Lake Restoration •rrT"�^'1�1 Environmental Assessment Worksheet Flgllfrk 21: MPCA Pafi9n"[Y Contaminated Sites January 2022 . A ' t, ,sue- PFf_ 4b• l7 • •� f • Study Arai - •' ' + ' - i [+a �,! ; • F� • City _1 QCounty Boundaries • MPCA Potentially Contaminated Sites - • o Aboveground Tanks • Feedlots • Hazardous Waste } .•� • Multiple Activities _ + • Petroleum Remediation IL • Solid Waste • Underground Tanks • Wastewater 0 1 e� Miles Source: Esn, MnDOT, MPCA 3 F Otter and Campbell Lake Restoration Project Figure 22: MPCA Potentially Contaminated Sites, Hutchinson Detail HUTCHINSON Environmental Assessment Worksheet January2022 APPENDIX B - CITY OF HUTCHINSON/WSB FINAL REPORT TABLE AND FIGURES A summary of potential lake improvement projects can be found in Table 1: Summary of Projects. Table 1 highlights the potential projects, average cost, funding sources, priority level, and lead agency for each identified project. There are various financing and grant opportunities at the state and federal levels that can assist with funding of priority projects. Several of the funding opportunities are provided for consideration within this report in Table 3: High Priority Grant Applications and Table 4: Low Priority Grant Applications. TABLE 1: SUMMARY OF PROJECTS Priority Name Subtotal Description of Tasks Collect Otter and TSS and TP inflow and outflow are currently unknown and would increase funding options. 1 Campbell Lakes 80,000 TSS and TP data would be used to create TMDL, which can offer specific findings used Water Quality and as a basis for projects. Sediment Data Crow River and Stabilize stream slope with boulders, root wad, toe wood, buffers, rock riffles, rock vane, Tributary Stream $2,400,000 and bank shaping along streams and rivers flowing into Campbell and Otter Lakes. Restoration Lakeshore $900,000 Add buffers, toe wood, root wad, fish sticks, and woody habitat to shoreline along lakes to Restoration reduce inflow of TP and TSS. Wetland Restoration Add habitat to retain and treat stormwater runoff and to reduce the soil loss from nearby 4 in Upstream $900,000 Properties and farm land in the watershed. Watershed Create or modify wetland structures to improve habitat and hold water on the land close to its source. 5 Crow River Forebay $1,500,000 Improve north Crow River inlet to Campbell Lake by installing a deep forebay to collect BMP Installation sediment and provide access for future maintenance. Habitat Removal of sediment and construction of habitat within Campbell and Otter Lakes can Improvements $15,340,000 reduce the rough fish population, increase fish diversity and population, increase water quality, increase aquatic vegetation and improve aquatic vegetation community. Increase water access to Campbell and Otter Lakes with kayak and canoe launches, Recreational $2,400,000 fishing piers, and overlooks. Activities Increase culvert size between Campbell and Otter Lakes to allow for a recreational connection. Control rough fish with electrofishing catch per unit effort model. This will improve water Rough Fish Control $980,000 quality, increase the depth of the lake by 10' and the depth of main basin by 20' to keep (AIS) slopes gradual for carp removal (seine netting). Install fish barrier. Encourage native fish population reproduction through habitat improvements. PRELIMINARY $24,420,000 COST Executive Summary [�; � ga ±m withinLake � T �,r — Figure lShrladRestoration Otter Lakes Restoration City @Hutchinson — Shoreline Res —seal —.City Limits Qa Wildlife Management Area — mRPWIWatercourse z �tKW:S � � i I �v. V I& ELF— El * 7 4 r 0 V F '7— 7�0 71' Figure 4: Wetland Restoration Otter Lakes Restoration City of Hutchinson Wetland Restoration Lake Buffer Native Buffer Plantings MN Wildlife Management Area DNR PWI Watercourse ►arrqh inch = won i#, 5 O j Y ��, - — Yi ,��ry • — � �Je . F Figure 5: New BMP Installation Otter Lakes Restoration City of Hutchinson Excavation Area ] MN Wildlife Management Area DNR PWI Watercourse i h a APPENDIX C - AGENCY CORRESPONDENCE DEPARTMENT OF ADMINISTRATION �11111L•11111k:I&111011.111 M 2.;t*'1:I2VIF-1INL`110lyy[6h January 19, 2022 Krista Billerbeck Environmental Planner Bolton & Menk, Inc. 3507 High Point Drive N Oakdale, MN 55128 RE: Otter & Campbell Lake Restoration Project McLeod, Meeker, and Renville Counties SHPO Number: 2022-0589 Dear Krista Billerbeck: Thank you for consulting with our office during the preparation of an Environmental Assessment Worksheet for the above -referenced project. Due to the nature and location of the proposed project, we recommend that a Phase I archaeological survey be completed. The survey must meet the requirements of the Secretary of the Interior's Standards for Identification and Evaluation and should include an evaluation of National Register eligibility for any properties that are identified. For a list of consultants who have expressed an interest in undertaking such surveys, please visit the website p reservati ond i rectory. m n hs.org, and select "Archaeologists" in the "Search by Specialties" box. We will reconsider the need for survey if the project area can be documented as previously surveyed or disturbed. Any previous survey work must meet contemporary standards. Note: plowed areas and right-of-way are not automatically considered disturbed. Archaeological sites can remain intact beneath the plow zone and in undisturbed portions of the right-of-way. Please note that this comment letter does not address the requirements of Section 106 of the National Historic Preservation Act of 1966 and 36 CFR § 800. If this project is considered for federal financial assistance, or requires a federal permit or license, then review and consultation with our office will need to be initiated by the lead federal agency. Be advised that comments and recommendations provided by our office for this state -level review may differ from findings and determinations made by the federal agency as part of review and consultation under Section 106. If you have any questions regarding our review of this project, please contact Kelly Gragg-Johnson, Environmental Review Program Specialist, at kelly.graggiohnson@state.mn.us. Sincerely, 01)2 if Sarah J. Beimers Environmental Review Program Manager MINNESOTA STATE HISTORIC PRESERVATION OFFICE 50 Sherburne Avenue y Administration Building 203 ■ Saint Paul, Minnesota 55155 ■ 651-201-3287 mn.gov/admin/shpo M mnshpo@state.mn.us AN EQUAL OPPORTUNITY AND SERVICE PROVIDER cR HUTCHINSON CITY COUNCIL HUTCHINSOlk Request for Board Action A CITY ON PURPOSE. Calling a Special Workshop Meeting for 4:00 pm on April 26 Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 4/12/2022 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No 0 BACKGROUND/EXPLANATION OF AGENDA ITEM: Staff is looking for the City Council to call a special workshop meeting for 4:00 p.m. on April 26. The purpose of the workshop will be to go over the City's ARPA Funding that we have and will be receiving. Staff will also be looking for some direction from the City Council on where you would like to see that funding spent. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:00 p.m. on April 26 to go over the City's ARPA Funding Fiscal Impact: Funding Source: FTE Impact: Budget Change: Yes Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A AGENDA HUTCHINSON SUSTAINABILITY ADVISORY BOARD Monday, November 15, 2021 5:30 p.m. Hutchinson City Center 1. CALL TO ORDER 5:30 P.M. The November 15, 2021 Sustainability Advisory Board was an in -person meeting called to order by Jeremy Carter at 5:30 p.m. Board members in attendance were, Jeremy Carter, Nathan Winter, Pat May, and John Lofdahl. Board members absent were Andy Nissen. Also present were John Paulson, City Project/Environmental/Regulatory Manager, John Olson, City Public Works Manager. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED SEPTEMBER 20, 2021 Action: Approved unanimously 1st: John Lofdahl 2°d: Nathan Winter 4. NEW BUSINESS A. FLEET ELECTRIC VEHICLES John Paulson presented an overview of electric vehicle technologies and the City's plan to start transitioning to plug-in hybrid and electric vehicles. John Olson provided an update of the City's Fleet Committee discussions and the plan to replace up to 3 different vehicles in 2022 with PHEVs. Hutchinson Utilities now has a Chevrolet Bolt in their fleet and Jeremy Carter provided an update of electric vehicles in their fleet as well as charging systems that have been installed in the community. 5. UNFINISHED BUSINESS A. CLIMATE ACTION PLANNING — TECHNICAL ASSISTANCE The City has been participating in the Sustainable States Network over the last two years and is now going to receive some no cost technical assistance to begin developing a Climate Action Plan. John Paulson updated the Board on the status of the assistance and a discussion was help about the timeframe needed to complete the Climate Action Plan. 6. COMMUNICATION FROM STAFF A. CITY VIC LANDFILL OVERVIEW & UPDATE The City Landfill has ongoing response actions in place to protect the health and safety of site users as presented by John Paulson. A general site overview of the history and activities that occur on the site was also discussed. The site continues to be monitored and inspected to prevent any future environmental releases. B. EMERALD ASH BORER RESPONSE PLAN A presentation was given by John Olson that covered the City's Emerald Ash Borer planning activities for 2021 as well as future plans for when Emerald Ash Borer arrives to the City. A combination of grant dollars and City funds are currently being used to remove 25-50 Ash trees each year. Once EAB arrives it is anticipated to lose 10% of Ash trees in the first five years, additional 20% in years 6-10, and the remaining 70% in years 11-15. A discussion was held about EAB treatments and the diversification of tree species as Ash trees are removed. C. BONDING TOUR VISIT OCTOBER 19, 2021 John Olson and John Paulson provided a summary of the Legislative Bonding Committee Bus Tour that made a stop in Hutchinson at the HATS Facility. An overview was provided for the 2 City sponsored requests, Civil Air Patrol Training Center and Campbell Otter Lakes Restoration Phase 2, as well as the County sponsored request (City co-sponsor) for a building addition at HATS. D. HOW CITY COMMISSIONS CAN ADVACE SUSTAINABILITY John Paulson presented to the Board about resources available to City commissions about how Board Members can help advance sustainability in their communities. The resources provided were developed by the Green Step Cities Program that are also available on the Green Step Cities website. 7. ADJOURNMENT HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Teleconference Call (GoToMeeting) Tuesday, November 16, 2021, 7:00 AM Minutes 1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order virtually in GoToMeeting. Members Present: Steve Jensen, and Kimberly Merwin virtually in GoToMeeting, Gary Forcier in person. Staff Present: Judy Flemming and Jocelyn Jacobson. a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions and/or corrections. Gary Forcier moved to approve the agenda as presented and Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; & Merwin — Aye. The motion carried unanimously. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 21, 2021 Steve Jensen moved to approve the Minutes of the regular board meeting and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; & Merwin — Aye. The motion carried unanimously. 3. FINANCIAL REPORTS Gary Forcier moved to approve the: a. Consideration of City Center General Fund payments of $10,601.73 for checks 9226 to 9229 b. Consideration of October 31, 2021 City Center financial statements c. Consideration of Park Towers operating account payments of $34,733.66 for checks 15516 to 15539 d. Consideration of Park Towers Security Deposit account payments of $471.53 for check 1600 e. Consideration of September 30, 2021 Park Towers financial statements • Kimberly Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; & Merwin — Aye. The motion carried unanimously. 4. PARK TOWERS a. Park Towers November Newsletter - FYI b. Park Towers operations update, Box Score Vacancy Report c. City Rental Registration Inspection Plus Reprograming Unit Doors November 9t' & 10t' • Everything ran smoothly • Many repairs were able to be made this week with the annual inspection • Only one bad housekeeping unit d. Continued Annual Recertification of Tenants • Tenants in charge of recertification paperwork • About 20 still need to turn in documents November 16, 2021 Minutes Amended 3-15-2022 Page 1 of 2 5. STARTING PROPERTY TAXES ON ISLAND VIEW HEIGHT LOTS Judy Flemming will be researching projects for the property. Gary Forcier talked about selling. Renee Kotlarz suggested looking for possibilities. 6. CONSIDERATION OF CITY HOME REPAIR GRANT PROJECT FOR 531 SECOND AVENUE SW CONTINGENT TO THE LOAN REVIEW COMMITTEE'S APPROVAL Gary Forcier moved to approved City Home Repair Grant Project for 531 Second Avenue SW Contingent to the Loan Review Committee's approval. Steve Jensen seconded. Roll Call: Kotlarz —Aye; Forcier — Aye; Jensen —Aye; & Merwin — Aye. The motion carried unanimously. 7. COMMUNICATIONS: a. Renee will not be attending December meeting b. FYI - North Bluff street house will be removed week of November 15, 2021 c. Negotiations are in place with the city and property owner for a property near City Center. 8. ADJOURNMENT Gary Forcier moved to adjourn and Kimberly Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; & Merwin — Aye. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Judy Fl ming, HRA Execu .ve Director Gary For 'er, Secretary/Treasurer OP November 16, 2021 Minutes Amended 3-15-2022 Page 2 of 2 HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Teleconference Call (GoToMeeting) Tuesday, February 15, 2022, 7:00 AM Minutes 1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order virtually in GoToMeeting. Members Present: Robin Kashuba, Kimberly Merwin and Steve Jensen virtually in GoToMeeting, Gary Forcier in person. Staff Present: Judy Flemming and Jocelyn Jacobson. a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions and/or corrections. Gary Forcier moved to approve the agenda as presented and Steve Jensen seconded. Roll Call: Kotlarz — Aye; Merwin — Aye; Forcier — Aye; & Jensen — Aye. The motion carried unanimously. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JANUARY 18, 2022 Steve Jensen moved to approve the Minutes of the regular board meeting and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Merwin — Aye; Forcier — Aye; & Jensen — Aye. The motion carried unanimously. 3. FINANCIAL REPORTS Gary Forcier moved to approve the: a. City Center General Fund payments of $8,797.76 for checks 9236 to 9242 b. Adjusted December 2021 City Center and January 2022 financial statements Kimberly Merwin seconded. Roll Call: Kotlarz — Aye; Merwin — Aye; Forcier — Aye; & Jensen — Aye. The motion carried unanimously. c. Consideration of Resolution 2022-2 to Void Security Deposit Check #1602 Steve Jensen moved to approve the Resolution 2022-2 to void security deposit check and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Merwin — Aye', Forcier — Aye; & Jensen — Aye. The motion carried unanimously. d. Consideration of Park Towers operating account payments of $48,708.61 for checks 15600 to 15630 and Park Towers security deposit account payments of $758.59 for checks 1603 and 1604 Steve Jensen moved to approve the Park Towers operating account and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Merwin — Aye; Forcier — Aye; & Jensen — Aye. The motion carried unanimously. 4. CONSIDERATION OF AMENDING PERSONNEL POLICY FOR PANDEMIC STAFFING POLICY Steve Jensen moved to table the consideration to amend personnel policy for more information and Gary seconded. Roll Call: Kotlarz — Aye; Kashuba — Aye; Merwin — Aye; Forcier — Aye; & Jensen — Aye. The motion carried unanimously. February 15, 2022 Minutes Page 1 of 2 5. PARK TOWERS - FYI a. Park Towers February Newsletter b. Park Towers Vacancy Report c. Operation Update 6. COMMUNICATIONS - FYI a. Commercial Liability & Property Insurance Renewal b. Audit field day March 3-4 b. Collecting information for the Maxfield Housing Study c. Foreclosure Reports 7. ADJOURNMENT Kim Merwin moved to adjourn and Steve Jensen seconded. Roll Call: Kotlarz — Aye; Kashuba — Aye; Merwin — Aye; & Jensen — Aye. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by ply Flemming, HRA Executive Director Forcie Secretary/Treasurer February 15, 2022 Minutes Page 2 of 2 MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, February 23, 2022 Call to order — 3:00 p.m. President Matt Cheney called the meeting to order. Members present: President Matt Cheney; Vice President Anthony Hanson; Secretary Don Martinez; GM Jeremy Carter; Attorney Marc Sebora Absent: Commissioner Robert Wendorff; Commissioner Kathy Silvernale Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Martinez, second by Commissioner Hanson to approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Mr. Martig presented the Financial Statements. Statements are similar to last year. Both Electric and Natural Gas Division customer revenues increased but was offset by the increase in expenses; which were due to the colder weather. GM Carter went back and reviewed the December 2021 HUC targets and made adjustments to be more in line with the 2022 budget. Discussion was held on the comparison to peer groups and how HUC is trending to others in the industry. A Cost of Service Study will be held this year which will include looking at the current glide paths and considering any adjustments that will need to be made. Motion by Commissioner Hanson, second by Commissioner Martinez to approve the financial statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator — Matthew Jaunich — i. Nothing to Report b. Divisions i. Dan Lang, Engineering Services Manager — Nothing to report ii. Dave Hunstad, Electric Transmission/Distribution Manager — Nothing to report iii. Mike Gabrielson, Production Manager — 1. Working with Evap Tech on Cooling Tower at Plant 1 to determine if any structural repairs need to be done. Once information is received may need to go out for public bid. 2. Will be working on pricing to retube auxiliary boiler at Plant 2 3. CAT has been here for last 2 days, testing on 6 & 7 engines. Engines will need to run for 1000 and then test oil consumption. iv. John Webster, Natural Gas Division Director — Absent v. Jared Martig, Financial Manager - Nothing to report c. Human Resources — Brenda Ewing/Angie Radke - L Nothing to Report d. Legal — Marc Sebora — i. Nothing to Report e. General Manager —Jeremy Carter i. May have some redistricting with the latest numbers coming out from the State; which may create a change in the local representatives. Commissioner Hanson inquired about the additional graphs that were included in the financials. Mr. Lang reviewed the graphs along with speaking to the Load Duration Curve and Base Load Contracts. 6. Policies a. Review Policies i. Section 2 of Exempt Handbook ii. Section 2 of Non -Exempt Handbook No changes recommended at this time. b. Approve Changes i. After Hours Reconnection Policy- Mr. Martig noted since Meter Staff is working until 5pm this time adjustment will allow extra time for customers to pay. Motion by Commissioner Hanson, second by Commissioner Martinez to approve the After Hours Reconnection Policy. Motion carried unanimously. 7. Unfinished Business 8. New Business a. Review 2021 Annual Distributed Generation Mr. Hunstad presented the 2021 Annual Distributed Generation Resources Annual Report information. The report tracks the power generated from the solar systems that are delivered to the customer, what is sold back to HUC, and what is the net charge/credit for the customer. Every year HUC is required by state law to 2 present this report to HUC's governing board. Each year this needs to be reviewed. HUC has 12 systems total for 2021. No applications for 2022 have been received. b. Approve Cogeneration and Small Power Production Annual Tariff Filing Mr. Hunstad presented the Approval of Cogeneration and Small Power Production Annual Tariff Filing. Municipal Utilities annually shall file for review and approval of a cogeneration and small power production tariff with the governing body. Mr. Hunstad reviewed Schedules 1: For facilities of 40KW or less and Schedule 4: for facilities 40KW—100KW. Motion by Commissioner Martinez, second by Commissioner Hanson to Approve Cogeneration and Small Power Production Annual Tariff Filing. Motion carried unanimously. c. Approve 3M's Natural Gas Transportation and Daily Swing Supply Agreement GM Carter provided a summary of the 3M's Natural Gas Transportation and Daily Swing Supply Agreement. 3M's current agreement expires on March 1, 2022 at 9 A.M. This agreement provides transportation rights to 3M on Hutchinson's facilities from March 1, 2022 at 9:00 A.M. through March 1, 2023 at 9:00 A.M. This agreement is identical to the 2021. All fees are in alignment with the rate realignment structure proposed by the Commission for this customer. GM Carter noted based on Cost of Service Study that will be done later in the year, this may change in the future. Motion by Commissioner Hanson, second by Commissioner Martinez to Approve 3M's Natural Gas Transportation and Daily Swing Supply Agreement. Motion carried unanimously. d. Approve Req# 009022 — Air Stack Emission Testing Plant 1 & 2 Mr. Gabrielson presented the approval of Req# 009022 — Air Stack Emission Testing Plant 1 & 2. Every 2-5 years HUC needs to perform testing on the exhaust stacks at both plant 1 & 2 for the air permit. This year all the units are due in April. Total of Compliance Testing at Plant 1 and Compliance and PS Testing at Plant 2 are $39,600.00. A motion by Commissioner Martinez, second by Commissioner Hanson to Approve Req# 009022 — Air Stack Emission Testing Plant 1 & 2. Motion carried unanimously. 3 e. Approve Req# 008997- Unit 1 LM6000 Fuel Nozzles Mr. Gabrielson presented the approval of Req# 008997 — Unit 1 LM6000 Fuel Nozzles. Every year 10 fuel nozzles are removed from Unit 1 and are sent for inspection. Following the cleaning, inspection, and testing it is then determined what repairs need to be completed. This year all 10 fuel nozzles need major overhaul. A motion by Commissioner Hanson, second by Commissioner Martinez Approve Req# 008997 — Unit 1 LM6000 Fuel Nozzles. Motion carried unanimously. f. Rescind Advertisement for Bid: In -Line Inspection of 12" Lateral Natural Gas Pipeline GM Carter presented the rescinding of Advertisement for Bid: In -Line Inspection of 12" Lateral Natural Gas Pipeline. Originally Staff went out for quotes, however the quotes suggested that Bids would be needed. Based on the 2 bids received at the Feb 14 Bid Opening, both were well under the $175K and 1 of the bids did not have all the required documentation. Knowing the cost of the project will be under the $175K, Staff would like to go out for quotes for this project instead and by doing so may receive additional interest in the project. May need to have special meeting within the next two weeks to approve a quote. A motion by Commissioner Martinez, second by Commissioner Hanson to Rescind Advertisement for Bid: In -Line Inspection of 12" Lateral Natural Gas Pipeline. Motion carried unanimously. g. Approve Req# 008920 — City of Hutchinson LED Street Light Conversion Mr. Hunstad presented Approval of Req# 008920 — City of Hutchinson LED Street Light Conversion. During the 2021 Strategic Planning process Commissioners and Staff agreed to fund materials and labor for the City of Hutchinson 8-year LED Street Light Conversion Project. HUC will purchase and install an average of 275 LED fixtures per year. Requisition #008920 is for the first year of LED fixtures that are scheduled for delivery in March. This is looking to be a 5-6 Year plan. A motion by Commissioner Hanson, second by Commissioner Martinez to Approve Req# 008920 — City of Hutchinson LED Street Light Conversion. Motion carried unanimously. 4 9. Adjourn There being no further business, a motion by Commissioner Martinez, second by Commissioner Hanson to adjourn the meeting at 3:25p.m. Motion carried unanimously. on Martinez, Secretary ATTEST: att Cheney, Presiders 5 EDA Board Meeting Hutchinson Enterprise Center 11:30 AM Wednesday, February 231, 2022 MEETING MINUTES Meinbers present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Chad Czmowski Mary Christensen Jeremy Carter Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Newcomb, EDA Program Manager I. Call to Order Meeting called to order at 11:33 AM. II. Review Agenda III. Review Minutes a. January 19'h Finance Team meeting b. M/S/P: Cannon, Stearns to approve the minutes as written. Passed unanimously. Economic Development Authority Financial Summary as of January 2022 Operations Cash Available $141,385 Reserved $56,736 Unreserved $78,360 Economic Development Loan Fund Cash Available $153,910 Zephyr Wind Services $74,220 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Advances to other funds (Enterprise $246,052 Center) Downtown Revolving Loan Fund Cash Available $418,718 Loans Receivable $335,413 Capital Assets $201,329 Total Assets $1,092,373 MIF Loan Fund Cash Available $6,638 MOXY Loan Receivable $10,718 Enterprise Center Fund Cash Available $31,967 SHOPKO TIF District (TIF 4-5) Cash Available $206,221 Interfund Loans Receivable $482,422 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $345,065 c. January 26'h EDA Board Meeting M/S/P: Block, Christensen to approve the minutes as written. Passed unanimously IV. Review of EDA Financial Statements Staff provided an update on the EDA financials. (Please refer to table) A. Year end 2021 B. January 2022 M/S/P: Czmowski, Stearns to approve the financial reports for Year -End 2021 and January 2022 as presented. Passed unanimously. V. Director's Report A. Marketing Plan: FB = 721, T = 97, Facebook updates = 13, Twitter updates = 13, Website updates = 3 B. Business recruitment ! expansions — Staff provided an update on recent prospects and ongoing conversations. C. BR & E Visits — will pick backup, about 11 visits to do. D. FEMA Grant ! Uptown Commons / Franklin House update — Franklin House has been moved, Hjerpe Contracting to remove foundation and fill in basement next week. The EDA will receive the final clearance and approval letter for the FEMA grant after all cities within McLeod County adopt the new hazard mitigation plan. Developer will submit a new rendition and site plan in the near future. Garages will be on the ground level due to the floodplain. Starting discussions with City staff. Property owners on the west side of the block are still open to discuss sale. E. Jorgenson Hotel — City Council approved the Redevelopment TIF District, developer is currently working with architects. EDA will receive Downtown Program applications for consideration soon. F. Employee Retention Workshop — to happen in the next couple weeks. This will be similar to the TigerPath Workshop that was held in July last year, but will focus on retaining current employees. G. Dunn Bros — sold to new owners, plan to reopen in April. H. Report on Enterprise Center Companies — reviewed financials and discussed. I. UPONOR — 107 employees, average wage of $26.47/hour. Received $1.35 million in assistance, estimated $27 million in investments to the building/equipment. Doing very well. J. EDA Board Vacancy — waiting to see who the new superintendent is as it is important to keep a connection with the school. K. County Economic Development — Staff talked with the County Administrator and will put together a list of items that the Hutchinson EDA can help with to orient the new county economic development staff. VI. Report on Employment Survey & Labor Force Trends ■ Using data from the last 4 years, currently we have 18 companies growing (employment up 5% or more), 11 companies staying the status quo (mostly due to lack of employees to hire), and 3 companies that are declining (employment down 60% or more). ■ Among 31 manufacturing companies surveyed, there are 155 positions that need to be filled ■ Reviewed McLeod County demographics, population statistics, labor force projections, and workforce commuting patterns. ■ Discussed TigerPath CTE class enrollment, which has almost doubled. ■ Due to the high number of workers that live in Hutchinson but commute east for work, Staff suggested a marketing campaign idea to see if Hutchinson and its manufacturers could retain some of those commuters. ■ The goal: to get 155 of roughly 2130 commuters to take jobs in Hutchinson. ■ Staff met with Vivid Image to discuss potential tools which include: print advertising, social media, direct mailings, and radio. A big -ticket item would be to create a landing page with jobs in Hutchinson that direct jobseekers to a company's website. ■ Would seek to partner with local companies. ■ Staff to come back with a proposal next month. VII. Enterprise Center Budget 2022 ■ Reviewed the proposed 2022 budget M/S/P: Cannon, Block to approve the proposed 2022 Enterprise Center budget as presented. Passed unanimously. Vill. EDA 2021 Annual Report ■ Reviewed 2021 EDA Annual Report M/S/P: Christensen, Stearns to approve the 2021 Annual Report as presented. Passed unanimously. IX. Franklin Redevelopment Project $2,000 Consider authorizing updated appraisals on five properties ■ Haven't received the official notification from FEMA on grant, but updating these appraisals now can save some time during the redevelopment of this area. ■ This will be funded through the SHOPKO TIF District. M/S/P: Czmowski, Cannon to authorize updating appraisals on five properties in the amount of $2,000. Passed unanimously. X. Grant & Loan Program Applications — NONE XI. Other Business — Hutchinson Utilities was contacted by a data mining company to possibly put up a small building in Hutchinson. This would house about 1600 computers to mine cryptocurrencies. For a short time, they would use about 5 megawatts worth of energy and then increase to 20 megawatts once an HUC system upgrade was complete. The company would have minimal employment. Proposed lot would be a remnant of Rite Way Conveyor's parcel as it is close to one of HUC's substations. The lot would sell for $1 per sq. ft, which would go back to the City's Community Investment Fund. Staff to do some research and bring back with more information. XII. Set Next Meeting — 11:30 AM Wednesday, March 23,d, 2022 XIII. Adjourn — M/S/P: Block, McGraw to adjourn the meeting at 1:00pm. Passed unanimously. Respectfully Submitted, Madison Newcomb EDA Program Manager Library Board Meeting February 28, 2022 Members Present: Carolyn Ulrich, Mary Christensen, Margaret Hoffman, Kay Hultgren, Julie Lofdahl, Dianne Wanzek, and Katy Hiltner, Ex-officio. Excused/Absent: Jared Golde Also Attending: Jim Schaefer Carolyn called the meeting to order at 4:30. Minutes from the January 24, 2022, meeting were reviewed and approved. Old Business: 1. 2022 Adult Winter Reading Program: Number of completions will be known after March 16. So far, the 75 prizes of mugs have been given out, with totes and chocolate bars still available. 190 logs were taken for the regular list and 145 bonus logs were taken. There have been 20 online completions. 2. Community Knitting Project: Very successful, with approximately 200 items gathered since they started the project in January. Knitters will resume the project in the fall. Carolyn's display in the library received a lot of interest. 3. Legacy Program: The "Creating Art at Home" project, in partnership with The Paint Factory, distributed 80 kits in January (20 per each of the 4 McLeod libraries). The next kit will be available in March. This project was available for teens and adults, age 15+. New Business: 1. PLS Updates: Auto -renewals: Borrowers will have their PLS system materials automatically renewed. There will be a courtesy email sent out to them. PLS staff: A long-time IT person at the Willmar site will be retiring. 2. Board Term Renewals: Kay Hultgren will remain on the board to serve another term. Jared Golde's answer is pending. 3. SWIF Grant: "Grow Our Own" Rachelle applied on behalf of both Hutchinson and Litchfield's libraries. SWIF is doubling the amount originally requested. Grant money will be used to set up 10 totes per library that can be checked out for a month. Themes will be Early Literacy and STEAM. Totes will include books and hands-on projects related to the themes. 4. Friends of Library Annual Meeting: March 7, 2022, 6:30 pm in the Library's meeting room. 5. Patron Inquiry on Library Donation: Pros and cons of accepting donations of items were discussed (available display space/maintenance/longevity, etc.). Further discussion was tabled for another meeting. 6. Library Buzz: Dianne: Noah's Ark (NF) by Rien Poortvliet Mary: Icy Sparks (F) by Gwyn H. Rubio Jim: Bob Woodward's books (Fear. Rage, Peril) Julie: Call Us What We Carry (poetry) by Amanda Gorman Margaret: John Sandford's books and books by Jess Lourey Katy: Nothing in particular. Kay: Several children's books. Carolyn: The Ride of Her Life (NF) by Elizabeth Letts February minutes, cont'd: January Donations and Grants: American Legion Auxiliary (book memorial for Leona V. Peterson) $20.00 Judith Neufeld Donation $25.00 Total = $45.00 Next Meeting: Monday, March 28, 2022, 4:30 pm., in meeting room. Respectfully submitted: Kay Hultgren, secretary