The URL can be used to link to this page

cp12-28-21HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, DECEMBER 28, 2021 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15399 — Resolution Accepting $1620 Donation from Hutchinson Lions Club for Playground Equipment at Lions Park West (b) Proclamation — One Book, One Community PUBLIC COMMENTS (I his is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of December 14, 2021 (b) Special Meeting of December 21, 2021 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on January 29, 2022, at Days Inn (b) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on February 5, 2022, at McLeod County Fairgrounds (c) Consideration for Approval of Issuing Short -Term Gambling License to 3M Club from March 14 — April 18, 2022, at 3M Club Building CITY COUNCIL AGENDA December 28, 2021 (d) Consideration for Approval of Items for 2022 Pavement Management Program Project (Letting No. 1, Project No. 22-01) 1. Resolution No. 15397 - Resolution Declaring Cost to be Assessed & Ordering Preparation of Proposed Assessment 2. Resolution No. 15398 - Resolution for Hearing On Proposed Assessment (e) Consideration for Approval of Resolution No. 15400 — Resolution Authorizing to Execute an MPCA Grant Agreement Under the FY2022 Greater MN Recycling and Composting Grant Program (f) Consideration for Approval of Resolution No. 15401 — Resolution Approving Memorandum of Agreement Between State of Minnesota and Local Governments and Authorization for Participation in National Opioid Settlements (g) Consideration for Approval of Resolution No. 15402 — Resolution Appointing Election Judges for Special Election Being Held February 8, 2022 (h) Consideration for Approval of Resolution No. 15404 — Resolution to Restate the City of Hutchinson Flexible Benefit Plan Document Effective January 1, 2021 (i) Consideration for Approval of Contract Renewal With Gavin, Janssen, Stabenow, & Moldan, Ltd. 0) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS RE UESTS AND PETITIONS e purpose o this portion o the agenda is to provide the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 8. SPLASH PAD UPDATE UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY FIRST READING OF ORDINANCE NO. 21-828 — AN ORDINANCE AMENDING SECTION 31.25 OF THE HUTCHINSON CITY CODE — LIBRARY BOARD 10. APPROVE/DENY RESOLUTION NO. 15403 — RESOLUTION ADOPTING 2022 PART TIME/SEASONAL/TEMPORARY COMPENSATION PLAN 11. APPROVE/DENY RESOLUTION NO. 15380 — RESOLUTION ADOPTING 2022 COMPENSATION PLAN, POSITION CLASSIFICATION ASSIGNMENT TABLE AND PAY GRID 12. APPROVE/DENY RESOLUTION NO. 15386 - RESOLUTION ADOPTING 2022 FEE 2 CITY COUNCIL AGENDA - December 28, 2021 SCHEDULE 13. APPROVE/DENY RESOLUTION NO. 15393 — RESOLUTION ADOPTING 2022 GENERAL FUND BUDGET 14. APPROVE/DENY RESOLUTION NO. 15394 — RESOLUTION ADOPTING THE 2022 GENERAL FUND AND DEBT SERVICE FINAL TAX LEVIES 15. APPROVE/DENY 2022 ENTERPRISE FUND BUDGETS Resolution No. 15387 — Resolution Approving 2022 Liquor Fund Budget �a) b) Resolution No. 15388 — Resolution Approving 2022 Water Fund Budget Resolution No. 15389 — Resolution Approving 2022 Wastewater Fund Budget �c) d) Resolution No. 15390 — Resolution Approving 2022 Stormwater Fund Budget Resolution No. 15391 — Resolution Approving 2022 Refuse Fund Budget �e) f) Resolution No. 15392 — Resolution Approving 2022 Compost Fund Budget 16. APPROVE/DENY RESOLUTION NO. 15395 — RESOLUTION ADOPTING 2022 HRA FINAL TAX LEVY 17. APPROVE/DENY RESOLUTION NO. 15396 — RESOLUTION ADOPTING 2022 EDA FINAL TAX LEVY 18. APPROVE/DENY FIVE YEAR CAPITAL IMPROVEMENT PLAN GOVERNANCE e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 19. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for November 2021 (b) Pedestrian & Bicycle Advisory Committee Minutes from December 16, 2020; March 17, 2021; and June 16, 2021 (c) Hutchinson Housing & Redevelopment Authority Board Minutes from November 16, 2021 MISCELLANEOUS 20. STAFF UPDATES 21. COUNCIL/MAYOR UPDATE ADJOURNMENT FR Fs HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution 15399 Approving Cash Donation Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Justin Juergensen Agenda Item Type: Presenter: Reviewed by Staff ❑� Recognition of Gifts/Donations Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Lions Club has committed to donate $1,620 annually through 2024 to the Hutchinson Parks Department to assist in funding the new playground equipment that was installed at Lions West Playground. 2021 - $1,620 (received 12/14/2021) 2022 - $1,620 2023 - $1,620 2024 - $1,620 BOARD ACTION REQUESTED: Approve Resolution 15399 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 16399 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Hutchinson Lions Club Hutchinson Lions Club Hutchinson Lions Club Hutchinson Lions Club Total Donation Amount Donation Date $1,620.00 12/28/2021 $1,620.00 2022 $1,620.00 2023 $1,620.00 2024 $6,480.00 WHEREAS, such a donation have been contributed to the City of Hutchinson Parks Department towards new playground equipment at Lions West Park. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 28th day of December 2021. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor C PROCLAMATION Whereas: The City of Hutchinson believes connecting citizens as individuals in a common purpose is a powerful means of building a stronger community, Whereas: The City of Hutchinson believes strong communities create a stable and supportive society, Whereas: The City of Hutchinson believes citizens of all ages who feel a sense of belonging tend to lead happier and healthier lives, Whereas: The City of Hutchinson recognizes that the "One Book, One Community" choice of Christopher Ingraham's If You Lived Here You'd Be Home By Now expands a sense of community through a wide-ranging discussion. Now, Therefore, I, Gary Forcier, Mayor of Hutchinson, Minnesota, do hereby proclaim the month of January 2022 as "One Book, One Community" Month IN WITNESS WHEREOF, I have hereunto set my hand this 28' day of December, 2021 Gary T. Forcier, Mayor City of Hutchinson, Minnesota HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, DECEMBER 14, 2021 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Protem Chad Czmowski called the meeting to order. Members present were Mary Christensen, Pat May, and Dave Sebesta. Member absent was Gary Forcier. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Oak Heights Covenant Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15382 — Resolution Accepting $2500 Donation from Hutchinson Rotary Club for Additional Amenities at Rotary Park Ben King and Judy Otto of the Hutchinson Rotary Club presented a check to the City for fundraising efforts the club has done for Rotary Park amenities. Motion by May, second by Sebesta, to approve Resolution No. 15382. Motion carried unanimously. Jan Sebesta, Hutchinson Lions Club, presented before the Council. Ms. Sebesta presented a $1620 check to the City which is the second of five payments for improvements to Lions Park. A formal Resolution accepting the donation will be on a future agenda. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of November 23, 2021 (b) Truth in Taxation Hearing of December 7, 2021 Motion by Sebesta, second by Christensen, to approve the minutes as presented. Motion carried unanimously. CITY COUNCILMINUTES - December 14, 2021 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Off -Site Gambling for Hutchinson Hockey Association at Crow River Golf Club on February 5, 2022 (b) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Pheasants Forever on March 12, 2022, at McLeod County Fairgrounds (c) Consideration for Approval of 2022 License Renewals (d) Consideration for Approval of 2022 Invocation Schedule (e) Consideration for Approval of Apppointments to Senior Advisory Board - Reappointment of Al Barkeim to January 2025 - Appointment of Randy Kandt to January 2024 (filling Michael Becker's term) (f) Appointment of Kathy Silvernale to Hutchinson Utilities Commission to December 2026 (g) Consideration for Approval of Use of Portion of City Parking Lot for Private Food Truck for Graduation Parry on May 22, 2022, as Requested by Robin Dettman (h) Consideration for Approval of Improvement Project Change Order Nos. 4, 5, 6, and 7 — Wastewater Treatment Facility Headworks Improvements (Letting No. 3, Project No. 21-03) (i) Consideration for Approval of Amended and Restated Development Agreement Between City of Hutchinson and Silver Lake Capital Partners, LLC (j) Consideration for Approval of Resolution No. 15379 — Resolution to Sell at Auction Forfeited Vehicles (k) Claims, Appropriations and Contract Payments — Register A Motion by May, second by Sebesta, to approve Consent Agenda L Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Christensen, second by May, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND THE CREATION OF A TAX INCREMENT FINANCING PLAN FOR THE ESTABLISHMENT OF TIF DISTRICT NO. 4-22 (A REDEVELOPMENT DISTRICT) (a) Approve/Deny Resolution No. 15383 — Resolution Approving a Modification of the 2 CITY COUNCILMINUTES - December 14, 2021 Development Program for Development District No. 4 and the Creation of a Tax Increment Financing Plan for the Establishment of TIF District No. 4-22 (A Redevelopment District) (b) Approve/Deny Resolution No. 15384 — Resolution Approving the Terms of a $30,000 Tax Increment Interfund Loan in Connection with TIF District No. 4-22 Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that Brian Forcier, developer for the Cobblestone Hotel, has expressed interest in redeveloping the Jorgensen Hotel located at 2 Main Street South. The Jorgensen Hotel was originally constructed in 1916 and the upper floors of the building have been vacant since the 1970's. The property is in dire need of redevelopment and may need public assistance. The developer's plans are to redevelop the property as an upscale hotel with 20 to 24 rooms. Improvements to the building would include the addition of an elevator, a new roof, new windows, exterior tuck -pointing and a complete rebuilding of the interior second and third floors. Mr. Seppelt noted that the developer contacted him yesterday and informed him that he needs some more time to put his financial package together before moving forward to clearly determine whether or not public assistance is required. Motion by Sebesta, second by May, to continue public hearing to January 25, 2022. Motion carried unanimously. 10. PROPOSED REVISION OF BUSINESS SUBSIDIES GOALS FOR HUTCHCOBBLE LLC (a) Approve/Deny Resolution No. 153 85 — Resolution Adopting Revised Business Subsidies Goals (Job Creation) for HutchCobble LLC Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that in September 2017 the City Council approved a TIF District for Hutchcobble LLC to make it feasible to construct the Cobblestone Inn which is located at the corner of Hwy 7 East/Hwy 15 North. The TIF District was needed to offset the high costs of environmental remediation needed on the site. In establishing the TIF District, a job creation goal of 11.5 full-time equivalents was set. The City has received a request from the owner of the project asking to revise the job creation goal down to 7.5 full-time equivalents. This is due to operating efficiencies and general economic conditions as the higher level of staffing is simply not required. Mr. Seppelt noted that the main objective of the project was to redevelop the Hwy 7/Hwy 15 intersection and the job creation was never a primary goal. Mr. Seppelt further reviewed the financial assistance parameters that were set when the TIF District was established. No public comments were received. Motion by Christensen, second by May, to close public hearing. Motion carried unanimously. Motion by May, second by Christensen, to approve Resolution No. 15385. Motion carried unanimously. COMMUNICATIONS RE UESTS AND PETITIONS 77 he purpose o this portion o the agenda is to provide the Councilwith information necessary to craft wise policy. CITY COUNCILMINUTES December 14, 2021 Includes items like monthly or annual reports and communications from other entities.) 11. REVIEW OF TRUTH IN TAXATION HEARING HELD DECEMBER 7, 2021 Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich provided an overview of the truth in taxation hearing that was held last week. The current proposed tax levy is expected to increase 4.2% with a total impact of 4.3% with the EDA and HRA levies. This is lower than the proposed 7% increase as presented in September. Mr. Jaunich provided an overview on the proposed general fund revenues and expenses. He also spoke about the significant changes made to the debt management plan which includes using $1 million in reserves. The biggest factors behind the levy increase includes salary/benefits increase, change in seasonal/part-time wages and the new police facility. Mr. Jaunich noted that the final budgets and levies will be approved at the December 28, 2021, Council meeting. The Council did not provide any additional feedback for changes to the budgets/levies. 12. DISCUSSION OF VOTING HOURS FOR FEBRUARY 8, 2022, CITY SPECIAL ELECTION Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reminded the Council that a special election is being held February 8, 2022, to fill the vacancy of Council Member Seat 3. Due to the anticipated lower than normal voter turnout, Mr. Jaunich provided various scenarios available if the Council should desire to shorten the voting hours (i.e. 5:00-8:00 pm (minimum statutory requirements) or 10:00am-8:00 pm or other options). The Council expressed they would like to keep the voting hours as is so as not to confuse voters and to accommodate those that work shifts. UNFINISHED BUSINESS 13. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 21-827 — AN ORDINANCE AUTHORIZING SALE OF MUNICIPALLY -OWNED LAND TO HUTCH UPTOWN COMMONS, LLC Mr. Jaunich explained that this property is where the Franklin House currently sits and is being sold to a developer. No changes have been made since the first reading. Motion by Christensen, second by May, to approve second reading and adoption of Ordinance No. 21-827. Motion carried unanimously. Council Member Christensen noted that Historic Hutchinson has funds available to move the Franklin House, which is the original carriage house of the Harrington -Merrill House property. The plan is to move the structure to the Harrington -Merrill House property in the first half of 2022. NEW BUSINESS 14. APPROVE/DENY RESOLUTION NO. 15381 - RESOLUTION AUTHORIZING PREPAYMENT AND REDEMPTION OF OUTSTANDING SERIES 2013A BONDS 0 CITY COUNCILMINUTES December 14, 2021 Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that City staff and its financial advisor are recommending the early prepayment and redemption of the outstanding bonds related to debt issued in 2013. The total principal amount of debt being prepaid is $935,000. The funding sources for the prepayment include cash on hand within the 2013 debt service fund and a portion of the $3,000,000 that the City Council committed to the new police facility from the community improvement fund. The redemption will be done with the February 1, 2022, debt service payment, which is the earliest the remaining bonds can be paid off. Redeeming the 2013 bonds is the last step in the City's plan to clear existing debt from the debt tax levy in order to lessen the tax impact of the new police facility debt. The City sees the benefit with this in the interest rates being avoided ranging from 3%-3.5%. The new debt for the police facility will be structured to load heavier principal repayments in the first five years to essentially replace the debt being prepaid, however at much lower interest rates of0.55% to 1.2% or lower. Motion by May, second by Sebesta, to approve Resolution No. 15381. Motion carried unanimously. GOVERNANCE (T ze purpose o t zis portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson Housing & Redevelopment Authority Board Minutes from October 19, 2021 b) Library Board Minutes from October 25, 2021 �c) Hutchinson Economic Development Authority Board Minutes from October 27, 2021 d) Public Arts Commission Minutes from November 10, 2021 MISCELLANEOUS 16. STAFF UPDATES Kent Exner — Mr. Exner noted that the bid opening for the 2022 pavement management program is scheduled for tomorrow. Mr. Exner also spoke about stormwater ponds and asked all residents to refrain from going on them for walking/recreational purposes. Mr. Exner also spoke about potential improvements to the Hwy 7 East/Hwy 22 intersection. Mr. Exner noted that this intersection is being analyzed as part of the northeast ring road project, however MnDOT's recommendation is to construct a roundabout. Mr. Exner also spoke about a study being completed related to constructing passing lanes on Hwy 15 North from Hutchinson to Interstate 94. Mr. Exner also spoke about studies completed related to Hwy 22 connecting into Hwy 212. Matt Jaunich — Mr. Jaunich noted that City offices will be closed on December 24 & 31 in observance of the Christmas holidays. 17. COUNCIL/MAYOR UPDATE Merry Christmas! ADJOURNMENT Motion by May, second by Christensen, to adjourn at 6:35 p.m. Motion carried unanimously. MINUTES HUTCHINSON CITY COUNCIL SPECIAL MEETING TUESDAY, DECEMBER 21, 2021— 9:00 A.M. 1. CALL TO ORDER — 9:00 A.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Dave Sebesta, and Chad Czmowski. Member absent was Pat May. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. 2. NEW BUSINESS (a) APROVE/DENY CHANGE ORDERS FOR POLICE FACILITY PROJECT Matt Jaunich, City Administrator, explained that some change orders need to be considered for the police facility project which are time sensitive. Mr. Jaunich introduced Pete Filippi of Contegnty Group who is the project manager. Mr. Filippi explained that the change orders are for contaminated soil work that needs to be corrected. Mr. Filippi explained that the soil underneath the old EconoFoods building, which was demolished, has organic soil underneath it that needs to be corrected. Mr. Filippi noted that three change orders need to be considered. The first is for exporting of contaminated soils and importing of granular soil and is anticipated to cost $5781.38. The second change order is for importing of granular soils and exporting of unsuitable soils with labor and equipment and is anticipated to cost $170,661.02. The third change order is for importing granular soils, exporting of unsuitable soils and labor/equipment of winter soil placement and is anticipated to cost $83,197.56. Mr. Filmpi explained that the budget for the project has a contingency fund of $600,000 which will help cover these additional costs. Motion by Czmowski, second by Christensen, to approve the three change orders as presented. Motion carried unanimously. Mr. Filippi provided an update on the status of the project. 3. ADJOURN With no further business to discuss, the meeting adjourned at 9:20 a.m. Czmowski/Sebesta ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL aty0f Q - Request for Board Action 7A"Z;�- Agenda Item: Temporary Liquor License - Hutchinson Jaycees Department: Administration LICENSE SECTION Meeting Date: 12/28/2021 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 7 consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Jaycees have submitted a temporary liquor license to dispense liquor at an event they are hosting on January 29, 2022, at the Days Inn. The Hutchinson Jaycees are a nonprofit organization and meet the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Hutchinson Jaycees on January 29, 2022, at the Days Inn. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcohol & Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number HUTCHINSON JAYCEES NA 411430060 Address city State Zip Code PO BOX 624 1HUTCHINSON Minnesota 55350 Name of person making application Business phone Home phone RYAN ELBERT 5073991078 Date(s) of event Type of organization 01/29/2022 ❑ Club ❑ Charitable ❑ Religious Other non-profit Organization officer's name City State Zip Code AMY HANSEN 1HUTCHINSON Minnesota 1 55350 Organization officer's name City State Zip Code BEN KING 1HUTCHINSON Iminnesota 55350 Organization officer's name City State Zip Code Minnesota Organization officer's name City State Zip Code Minnesota Location where permit will be used. If an outdoor area, describe. DAYS INN, 1000 MN-7 HUTCHINSON, MN 55350 If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. HUTCHINSON JAYCEE MEMBERS WILL PROVIDE BARTENDING SERVICES, RYAN ELBERT IS TIPS CERTIFIED, CERTIFICATION NUMBER 5247645 WILL BE SUPERVISING If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. SCOTTSDALE INSURANCE COMPANY, LIMIT 1,000,000 APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Fee Amount Date Fee Paid Date Approved Permit Date City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US c� HUTCHINSON CITY COUNCIL ICJ#=r�ilirl Request for Board Action A CITY ON PURPOSE. Approve/Deny Issuing Short Term Gambling License to Crow River Cutters Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on February 5, 2022, at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve Issuing Short Term Gambling License to Crow River Cutters on February 5, 2022. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 da s before event in order to be considered 0 Short Term Date(s) 5-;k 20LZ Fee: A,f-1h1f)-1V— — Ak-1h/i)—dYonr Information cao,t.5 Aviro- e-IrrExs Name 755- -TJvL P.b, sco Address where regular meeting are held Federal or State ID: Phone Number City State Zip Day and time of meetings? Sr RV 4 V OF /W � 7 FP'l Is this organization organized under the laws of the State of Minnesota? * yes 0 no How long has the organization been inexistence? Z 4- How may members in the organization? (50 What is the purpose of the organization? 1De&-TMT0 n W-or Me Qm:D l w-MJ6 In whose custody will organization records be kept? Name Phone Number '15 3bt/cr kb S C'--' - �/�✓Sd�v ized Officer of the Organization A.lt�lki'L !__pE True Name .7,5s T cl(k-b sscv Residence Address State Zip 3�20-93 f 37S Phone Number A-1&Z; iX-)s0Xj Div City State Date of Birth: 6V / Z% / /46 P Place of Birth: Month/day/year Have you ever been convicted of any crime other than a traffic offense? If yes, explain: Gl6� Y City ❑ yes Wno so Zip State City afHutchinson Application for Gambling Devices License Page 2 of 3 under Minnesota Statute 320 '579r3 1,375 True Name Phone Number -7j5 ::J-a(>L 'QJ Residence Address City State zip Date of Birth: C / Z 7 Place of Birth: Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes �'no If yes, explain: How long have you been a member of the organization? Game Information Location #1 +4&L'FaL 114"' ry Name of location where game will be played Phone Number WO e&Alrazy 4vs: s c u A� -�' 3 -c> Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: 'J k 24c CZ through AM AM Hours of the day gambling devices will be used: From To Q oo Maximum number of player: —<O O Will prizes be paid in money or merchandise? VImoney merchandise Will refreshments be served during the time the gambling devices will be used? Oyes ❑ no If yes, will a charge be made for such refreshments? es ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To pM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no City ofHuichinson Application for Gambling Devices License Page 3 of3 Officers of the Organization (if necessary. list additional names on separate sheet) >4&6 3W 4-UE1E2 Name -P A5 S / ) eAj-" / 3 3 7j 621 sr Ao:F�- 6ir72/I-iAJ-50 Residence Address City Title 14V 55,3,5-0 State Zip Name _T Title 7V 7, 7D s Residence Address Name �kss'et- X J us3;Z,5- City State Zip '7/2ct¢5;U'2 CAZ Title -ruoZ, A& 5cy � kotl 65 35-(Z� Residence Address City State Zip Officers or Other Persons Paid for Services Information Kifnecessaa, list additional names on se arate sheet Name Title Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and MinnesotaStatutesChapter 349)? Gambling Manager yes ❑ no Age— Authorized Officer 1yes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of officer of organization Signature of gambling manager of organization City Council ❑ approved ❑ denied Notes: Date l6-//S/90 2-1 Date cR HUTCHINSON CITY COUNCIL pia,:a'Ue.r,4 Request for Board Action ' ON PURPOSE. Short -Term Gambling License - 3M Club Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 12/28/2021 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The 3M Club has submitted a short-term gambling license application into administration for review and processing. The application is for raffle drawings the organization is holding from March 14, 2022 to April 18, 2022. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to 3M Club from March 14, 2022, to April 18, 2022. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A HUTCHINSON A CITY ON PURPOSE. 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 da s before event in order to be considered Application Tv e ® Short Term Date(s) 03'JH 10-�k — b H U$)aa Fee: $30.00 MonthlD /Year — MonthlD /Year Organization Information �. Name Phone Number q 1 moms Isc Address where regular meeting are held City State zip Federal or State ID: !41— 1 CJ22J1Gjl. Day and time of meetings? Q, : 115 - a n a 7[h V VT MO11ft Is this organization organized under the laws of the State of Minnesota? ❑ yes ❑ no How long has the organization been in existence? How may members in the organization? tl�QQQ What is the purpose of the organization? r-m p loge_ 11eCtjaholl In whose custody will organization records be kept? DMI&Ilt ()lest ae Name Phone Number 9!6 Mans s+. &e: - &h(lism MN 6 -s 3,9 e Address City State zip Dulv Authorized Officer of the Organization Information True Name Phone Number , 3397 Adej tlif, A, W1,n!)4 i � Residence Address City State zip Date of Birth; 0,5l l / 19 � Place of Birth: O 1 Q Month/daylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes 6 no If yes, explain: City of Hutchinson Application for Gambling Devices License Page 2 of 3 Designated Gambjj2& Maner uali ied under Minnesota Statute 349 X MV°) Gk ) ifs- e q S/ S/ S' 73! j True Name Phone Number d267 A) di54 _br AJIAI Wlo-7 u .1,n on .5-5-3Sd Residence Address City State Zi Date of Birth: 4 3 / d s / b Place of Birth: 'Ue j C4 1 i Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes i0 no If yes, explain: How long have you been a member of the organization? y P S Game Information Location #1 SM hifth insm ado -Al -L1 «o Name of location where game will be played Phone Number q 15 &dQys V- Se AArhn S 641 4 Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: 073 j J! cZ'a through Oq 1�6 aZa. AM Hours of the day gambling devices will be used: From --I . Qo M To 3 0 Maximtim number of player: 171 Q() Will prizes be paid in money or merchandise? ❑ money A merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes Of no If yes, will a char e_be made for such refreshments? ❑ es ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a char a be made for such refreshments? ❑ yes ❑ no City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the list on +-� Name Title —7. 7Wet Uei, Au .�Vuj,75on Residence Address City State Zip 1 �- - Name I — dzt" La Resident Ad4-,ess City e Name l9 4 di cre-42I,Jr-7 Title � �v.4L State Zip Title Officers or Other Persons Paid for Services Information (if necessary, list additional names on separate sheet) T� ) Name ; ( Title J r 3 y�J�,.r5en f;5[ L- j il(\S (T(l l�j S&350 Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence State Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager N yes ❑ no Authorized Officer Xyes ❑ no it' 1 InInitial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. of autl orized officer of organization Date ON 31--ads. i Signa ure ofg bling manager of organization Date Internal Use Only City Council ❑ approved 0 denied Notes: HUTCHINSON CITY COUNCIL Cityaf Request for Board Action 79 =-m-? Agenda Item: Items for 2022 Pavement Management Program Project (L1/P22-01) Department: PW/Eng LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set the Assessment Hearing and potential Project Award for the above referenced letting at their January 25th meeting. Construction bids were received on Wednesday, December 15th. Please note that the estimated construction costs and potential funding options will be reviewed by the Resource Allocation Committee at their upcoming January meeting. Also, City staff has had ongoing communications with adjacent property owners in regards to the proposed project improvements and estimated improvement special assessment amounts throughout the project development process. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1/PROJECT NO.22-01 2022 Pavement Management Program BID OPENING: 12/15/2021 @ 11:00 AM ENGINEER'S ESTIMATE $2,232,511.25 COMPLETION DATE: 09/16/2022 i _ i 12 ITEM DESCRIPTION It a a Engineefs Eatim lantlwelr Core4ructkn, Inc E-cti^u5^9 M—MW St PO Bm 1056 Saint Cloutl MN 5W02 Phone32D-25Y-1494 """°®""°"" ^'°"`°"`° Wm. Mueller 8 Sons Cory Hcernemann 831 Park Ave PO Box 2A) Hamburg MN 55339 Phone 952d6)-2)20 w h eller.com ry@wmma Duininck Inc Proje Manager 4p8 fith St PO Box 208 Prinsburg MN 56281 Phone920-9)8011 eatimator@tluinlnck.com R 8 R Excavating, Inc. Brent Reiner 1149 Hwy 22 South Hutchinson, MN M350 Phone 32058)5918 michell navatin t e�IDrez gne Norihtlale Construction Company Inc Phil Lamar 9)fi0)tat St NE Albenvilk MN 55301 P.-7. 2 -. ^^^ onhtlakbitl M1tlale"nstc BID PRICE HID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BIDTOTAL BASE BID $2,232,511.25 $2,395,966.62 $2,485,625.29 $2,538,738.18 $2,547,713.34 $2,961,680.11 DBE GOAL O.00% 0.00% 0.00% 0.00% 0.00% 0.00% BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 1 2021501 MOBILIZATION LUMPSUM 180 $7250000 $72,50000 $1045000C $104,50000 $1260000C $126,00000 $1200000C $120,00000 $668707 $66,87077 $4811050 $48,11055 2 2101524 CLEARING TREE 5800 $32500 $18850.00 $28500 $1653000 $25000 $1450D.00 $27500 $15950.00 $21500 $1247000 $225]5 $1309350 3 2101524 GRUBBING TREE 5800 $13500 $�83000 $10800 $6,21M 00 $9500 $5,51000 $8500 $4,93000 $8500 $4,93000 $8925 $5,17650 4 2103502 DISCONNECT WATER SERVICE EACH 400 $850.00 $3,40D.00 $38000 $152000 $50000 $2,000.00 $150.00 $6'DaU.00 $143255 $5,73020 $18816] $�52665 5 2104502 REMOVE MANHOLE EACH 1200 $350.00 $4,20D.00 $25000 $3,00D.00 $40000 $4,80D.00 $57500 $6,90U.00 $28042 $3,36504 $80000 $960D.00 6 2104502 REMOVE CATCH BASIN EACH 2500 $250.00 $6250.00 $24000 $6000.00 $25000 $6250.00 $37500 $937500 $31651 $79127 $59988 S14—all T 2104.602 REMOVE GATE VALVE EACH 1300 $18500 $2,40500 $17000 $2,21000 $10000 $1300.00 $30000 $3,90000 $71027 $9,31151 $20000 $2,600.02 8 2104.602 REMOVE HYDRANT EACH 700 $50000 $3,500.00 $34000 $2,38000 $10000 $70000 $40000 $2,800.00 $232 $1624 $40000 $2,800.00 9 2104.602 REMOVE SIGN EACH 2100 $4500 $94500 $2800 $58800 $400D $84000 $4000 $840.00 $4000 $840.00 $4200 $88200 10 2104.602 SALVAGE SIGN EACH 400 $5500 $22000 $2800 $11200 $400D $16000 $4000 $16000 $4000 $16000 $4200 $16800 11 2104502 SALVAGEMAIL BOXSUPPORT EACH 2800 $6000 $168000 $5500 $154000 500D $140000 $5000 $1400.00 $2500 $70000 $5250 $147000 12 2104503 SAWING CONCRETE PAVEMENT FULL DEPTH LIN FT 79800 $60D $4,]88.00 $5.10 $4,06980 $4.55 $363090 $4.55 $363090 $4.55 $363090 $4.78 $381444 13 2104503 SAWING BITUMINOUS PAVEMENT FULLDEPTH LIN FT fi08 00 350 $2,12800 $200 $121600 $180 $1894.40 $180 $1,0M 40 $180 $1,0M 40 $189 $1,149.12 14 2104503 REMOVE WATER MAIN LIN FT 21600 $50D $108000 $600 $12%00 $1000 $216000 $250 $540.00 $1326 $28IM 1fi $100D $216000 15 2104503 REMOVE SEWER PIPE STORM LIN FT 222000 $900 $19,98000 $1880 $41]36.00 $1000 $22,200.00 $650 $14,43000 $584 $12,9IM 80 $2000 $44,40D.00 16 2104503 REMOVE SEWER PIPE SANITARY LIN FT 4500 $600 $27000 $480 $18000 $500 $22500 $650 $292.50 $0w $1620 $lam $45000 17 2104503 REMOVE CURB S GUTTER LIN FT 634300 $395 $25,054.85 $220 $13,954.60 $280 $17,76040 $480 $25,37200 $4.09 $25,94287 $lam $63,43000 18 2104503 REMOVE CONCRETE CURB LIN FT 2500 $800 $20000 $5.10 $12750 $lam $25000 $500 $12500 $034 $850 $1000 $25000 19 2104.604 REMOVE CONCRETE DRIVEWAY PAVEMENT SQYD 87600 $1200 $10,51200 $525 $4,59900 $640 $5606.40 $1200 $10,51200 $953 $8,34828 $2000 $17,520.00 20 2104504 REMOVE BITUMINOUS PAVEMENT SQYD 2500 $1000 $25000 $1600 $40000 $525 $13125 $2000 $50000 $6849 $171225 $1500 $37500 21 2104.518 REMOVE CONCRETE WALK SOFT 5067 00 $185 $9,37395 $370 $18,74790 $180 $5,06700 $125 $6,33375 $102 $5,16834 $250 $12,66752 22 2105 6U4 GEOTEXTILE FABRIC TYPE ` SQYD 1737600 $1 ]0 $29 539 20 $1 55 $26 932 80 $1 75 $30 408 00 $1 SD $26 001.00 $1 05 $18 244.80 $1 43 $24 84] 68 23 21U5507 COMMON EXCAVATION EV P CUYD 67260D $1550 $104,25300 $1340 $90,12840 $1745 117,368]C $1450 $97, 2]00 $1952 $13129152 $22 lb 153,01650 24 2105507 SUBGRADE EXCAVATION EV CUYD 55000 $4500 $24,750.00 $4470 $24,585 00 525 24,87550 $4000 $2280000 $023 $12650 75143 28,286.50 25 21U5507 SELECT GRANULAR BORROW CV CUYD 355000 $2600 $92,30000 $2840 $100,82000 $1960 $09,58000 $2750 $97,62500 $2691 95,53050 $2427 $86,158.50 26 2105 604 SOIL STABILIZATION GEOGRID SQYD 15646 20 $4.35 $68 060.10 $4.50 $70 407 00 $4.6 $72 ]53 90 $4.6 $71 971 60 $4.34 $67 903 64 $4.]0 $73 536.20 27 2105607 EXCAVATION SPECIAL (EVT (P CUYD 418200 $1250 $52,27500 $1200 $50,184.00 $900 $37,638.00 $1450 $60,63900 $1275 $53,32050 $2006 $83,8%92 28 2112604 SUBGRADE PREPARATION SQYD 1737600 $185 32,14560 $145 $25,19520 $170 $29,53920 $125 $2172000 $174 $30,234.24 $3 50 $60,81600 29 2211607 AGGREGATE BASE CV FROM STOCKPILE P CUYD 388200 $1450 $56,28900 $1170 $45,41940 $1685 $65,41170 $1750 $6793500 $1294 $50,23308 $2006 $T1,87292 30 2215 504 FULL DEPTH RECLAMATION SQYD 15461 00 $1 65 $25 510 65 $0 95 $14 687 95 $1 34 $20 717 ]4 $1 35 $20 872 35 $0 ]9 $12 214.19 $3.14 $48 54] 54 31 2331603 JOINTADHESIVE LIN FT 759000 $080 $6,07200 $0.78 $5,92020 $064 $4,85760 $065 $4,93350 $070 $5,31300 $067 $5,08530 32 2357 602 BITUMINOUS MATERIAL FOR TACK COAT GALLON 96500 $340 $3,28100 $250 $2,41250 $480 $3860.00 $300 $2,89500 $225 $2,17125 $2.10 $2,02650 33 23MfiU4 TYPESP95 WEARING COURSE MIXTURE 21330"THICK SQYD 1447 00 $2100 $30,38700 $1895 $27,42065 $2805 $40,588.35 $2189 $3167483 $1095 $24,52665 $2203 $32,74561 34 2360504 TYPE SP 95 WEARING COURSE MIXTURE 2C 15"THICK SQYD 1M6700 $825 $1111027 $890 $1198563C $735 $1818245 $1048 $141134. ifi $795 $10]0626 $940 $1265898C 35 23BD.504 TYPE SP 125 NON WEARING COURSEMIXTURE 2C 25"THICK SQYD 1M6700 $1225 $164,97075 $1440 $193,9248C 1245 i6],664.15 $1659 $223,41]53 $129D $1]3,]243C 1423 19163541 36 2502 503 4" PERF PVC PIPE DRAIN LIN FT 68518D $6 85 $46,929 35 $6 70 45,901 70 $6 89 $47,203 39 $7 25 $49,669 ]5 $7 32 $50,149 32 20.16 $138,116.16 37 2502602 4" PVC PIPE DRAIN CLEANOUT EACH 1200 250.00 $3,00000 $27000 $3,24000 $25000 $3,00000 $25000 $3,000.00 $6535 $T84.20 $352. 14 $4,22568 38 2502602 4" PVC PIPE DRAIN SERVICE EACH 4200 $28500 $1197000 $32100 $1348200 $29500 $12390.00 $35000 $1470D.00 $13965 $586530 $53176 $2233392 39 2502602 CONNECT PIPE DRAIN INTO EXISTING DRAINAGE STRUCTURE EACH 900 $350.00 $3, 150.00 $46000 $4,14000 $45000 $4,050.00 $35000 $3, 150.00 $656.50 $5,90850 $50000 $4,50D.00 40 2503503 6"PVC PIPE SEWER LIN FT 2500 $5200 $130D.00 $6000 $1500.00 $5000 $1250.00 $7500 $187500 $12667 $3,16675 $5727 $143175 41 2503503 8"PVC PIPE SEWER LIN FT 1200 $4800 $57600 $6800 $81600 $5000 $60000 $10000 $120D.00 $255.98 $3,07176 $6202 $74424 42 2503 503 12" RC PIPE SEWER DESIGN 3006 CIF V LIN FT 61500 $48 00 $29 52000 $51 30 $31 549 50 $70 00 $43 050.00 $55 00 $33 825 00 $88.14 $54 2% 10 $74 9] $46 106.55 43 2503603 15" RC PIPE SEWER DESIGN 3006 CIF V LIN FT 32000 $58.00 $18,56000 $4775 $15,28000 $6000 $19,200.00 $7000 $22,400.00 $7003 $22,40960 $7556 $24,17920 44 2503503 18" RC PIPE SEWER DESIGN 3006 CIF V LIN FT 43300 $7200 $31,17600 $5200 $22,51600 $6200 $26,84600 $)000 $30,31000 $7422 $32,13721 $831]4 $36,216.12 45 2503603 24" RC PIPE SEWER DESIGN 3006 CIF LIN FT 2800 $8500 $2,38000 $8340 $2,33520 $981 $2,]44.00 $12500 $3,500.00 $1]621 $4,93388 $11709 $3,27852 46 2503503 27" RC PIPE SEWER DESIGN 3006 CIF V LIN FT 3500 $11000 $3850.00 $12700 $444500 $14200 $497000 $17500 $612500 $203.1] $711095 $155.30 $543550 47 2503503 36" RC PIPE SEWER DESIGN 3006 CIF V LIN FT 33800 $13500 $45,63000 $18120 $6124560 $20000 $6760D.00 $20000 $67600.00 $242.17 $8185346 $204.39 $69,08382 48 2503503 42" RC PIPE SEWER DESIGN 3006 CIFV LIN FT 90800 $15500 $140,74000 $254.00 $230,6320C $26aw 236,08000 $25500 $23154000 $311.15 $282,5242C $26078 $236,78824 49 2503503 48" RC PIPE SEWER DESIGN 3006 CIF V LIN FT 3900 195 00 $7,60500 $31000 $12,0%00 $36700 $14,31300 $40000 $15,600.00 $47774 $18,63186 $329.33 $12,84387 50 25035U3 60" RC PIPE SEWER DESIGN 3006 CIF V LIN FT 1800 38500 $693000 $59000 $1062000 $48800 $8784.00 $62500 $11250.00 $943.58 $16984.44 $483.53 $870354 51 2503602 CONNECT TO EXISTING SANITARY SEWER EACH 400 $190000 $7,60D.00 $670.00 $2,68000 $75000 $3,000.00 $100000 $4,00000 $154892 $6,19568 $156091 $6,24364 52 2503602 CONNECT TO EXISTING MANHOLES (SAN) EACH 200 $320000 $6,40D.00 $115D.00 $2,30D.00 $2500.00 $5,0w 00 $200000 $4,00D.00 $167026 $3,34052 $5000.00 $10,OOD.00 53 2503602 CONNECT TO EXISTING STORM SEWER EACH 1900 $210080 $39,900.00 $680.00 $12,92000 $1600.00 $30,40D.00 $112500 $2137500 $T4��6 $14,20744 $2500.00 $4]50D.00 54 2503602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH 500 $1800.00 $9000.00 $100D.00 $5000.00 $3000.00 $15000.00 $150060 $7500.00 $25213fi $126%80 $2500.00 $12500.00 55 2223602 CONNECT TO EXISTING DRAIN DISCHARGE EACH 200 $650.00 $1300.00 $T0000 $1400.00 $45000 $90000 $100000 $2,00000 $385.12 $TT024 $2509.03 $5,0180fi 56 2503602 6"CLEAN-OUT ASSEMBLY EACH 180 $350.00 $350.00 $32000 $32000 $35000 $35000 $fi00.00 $fi0000 $190.11 $190. 11 $551a $55168 5] 2503603 CLEAN AND VI DEG TAPE PIPE SEWER LIN FT 313200 $1 W0 $5,95080 $170 $5,32440 $350 $1$ 200 $150 $4,69800 $125 $"a".0 $158 $4,9485fi 58 2503603 8"PVC PIPE SEWER LIN FT 4500 $fi500 $292500 $10000 $450000 $15800 $711000 $9000 $4050.00 $211.30 $950850 $11657 $524565 1-1 .2 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1/PROJECT NO.22-01 2022 Pavement Management Program BID OPENING: 12/15/2021 @ 11:00 AM ENGINEER'S ESTIMATE $2,232,511.25 COMPLETION DATE: 12/15/2021 i _ i 12 ITEM DESCRIPTION It a a Enpineefs Ealimn2 lantlwelr Corctructon, Inc EstinuSn g BI55oW 33rtl StPO Bmt056 Saint Cloutl MN 5W02 Ph... 3.112-1494 " ""°®""°"" ^'°"`°"`° Wm. Mueller 8 Sons Cory HcerPO B.. 891 Perk Ave PO Box ]!) Hamburg MN 55339 Phone 952d6)-2)20 w h eller.com ry �wmm. Duininck Inc ProleR Manager C08 6th St POBoi 208 Prinsburg MN 56281 Phone 320-9)8 011 eatimat.r@d.inlnck.com R & R Excavating, Inc. Brent Reiner 1149 Hwy 22 South Hutchins.., MN M350 Phone 92058)5916 michell navatin t eIDrrei gne N.dhtlale Construction Company Inc M Learer 9)fi0 )tst St ME Albenvilk MN 55301 Phore )Wd2Bda6B ^^^ onhtlakbkJ htlalec" . BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BIDTOTAL BASE BID $2,232,511.25 $2,395,966.62 $2,485,625.29 $2,538,738.18 $2,547,713.34 $2,961,680.11 DBE GOAL 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% BASE BID UNIT DUANTBY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 59 2504602 WATER MAIN OFFSET 6" EACH 400 $510000 $20,40000 $270000 $10,80000 $380000 $15,20000 $450000 $18,000.00 $873991 $34,95964 $617270 $24,6%80 60 2504602 CONNECT TO EXISTING WATER MAIN EACH 2400 $160000 $3840000 $140000 $3360000 $250000 $60,13M 00 $2000.00 $48000.00 $58609 $14066.1 $2844.25 $6826200 61 2504602 HYDRANT EACH 800 $480000 $38,40002 $50102 $40,000.00 $632702 $50,61600 $5000.00 $40,13M 00 $638330 $5110%40 $58932] $47,146.16 62 2504602 ADJUST VALVE BOX EACH 300 $42500 $12]500 $30000 $90000 $42500 $127500 $25000 $75000 $30102 $90306 $50000 $15w 00 63 2504602 1" CORPORATION STOP EACH 400 $165000 $6600.00 $65000 $2,6011.00 $T8000 $3,12000 $75000 $3,00000 $165252 $661008 $51125 $?04500 64 2504602 4"GATE VALVE EACH 100 $180000 $1800.00 $1900.00 $1900.00 $179300 $179300 $3]50.00 $3]50.00 $589129 $589129 $3714.13 $3 ]14.13 65 25M 602 6" GATE VALVE EACH 1800 $195000 $35100.00 $20511.00 $36,900.00 $254100 $45,]38.00 $300000 $54000.00 $421578 $75KB4.0,1 $39386fi $70,89948 66 25N 602 8"GATE VALVE EACH 100 $260000 $2,600.02 $2800.00 $2,800.00 $382290 $3822.00 $4]50.00 $4,]50.00 $685865 $685865 $484258 $4,84258 67 25M 602 12"GATE VALVE EACH 100 $480000 $4,800.00 $450000 $4,500.00 $66T 00 $66T).00 $650000 $6,500.00 $1024265 $10,24265 $634198 $6,34198 68 25N 602 ADJUST CURB STOP EACH 100 $300.00 $30000 $20000 $20000 $45000 $45000 $17500 $17500 $451.54 $451.54 $25000 $25000 69 2504602 1"CURB STOP AND BOX EACH 400 $850.00 $3,400.00 $76000 $3,04000 $67500 12,70000 $65000 $2,600.00 $330.32 $132128 $662 ]] $2,65198 70 2504603 1"TYPEKC0PPERPIPE LIN FT 16000 $2300 $368000 $3000 $4,8011.00 $2600 $4,16000 $4500 $�200.02 $5022 $8,03520 $7369 $11]90.42 71 2504603 6"WATERMAIN DUCTILE IRON CL 52 LIN FT 23190 $6500 $15,01500 $8000 $18,48000 $22500 $519]500 $8000MOO$2 000 $116.38 $26,883 ]8 $13305 $30,]34.55 72 2504603 12" WATERMAIN DUCTILE IRON CL 52 LIN FT 800 $23500 $188000 $26000 $208000 $40400 $323200 $175000.00 $38716 $309728 $170.5] $131M 5fi 73 2504608 DUCTILE IRON FITTINGS POUND 44900 $1200 $5,388.00 $1400 $6,28300 $1500 $6,73500 $1800200 $932 $4, 18468 $1743 $�82607 74 25M 502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4007 EACH 100 $460000 $4,6011.00 $8000.00 $8,0011.00 $610400 $6,10400 $7000000.00 $1628337 $16,28337 $663594 $663594 75 25M 602 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL EACH 100 $14600.00 $14,6011.00 $3700000 $3]000.00 $45000.00 $45,0011.00 $31500000.00 $43288.87 $43,288.87 $35938.92 $35,938.92 76 25M 502 CONSTRUCT CATCH BASIN TYPE A EACH 2400 $230000 $55200.00 $19%00 $4]]fi0.00 $202900 $486%00 $2350.00090 $265108 $6362592 $265501 $fi3]202]] 25MfiO2 CONSTRUCT CATCH BASIN TYPE C EACH 100 $180000 $1800.00 $1800.00 $1800.00 $184000 $184000 $2500.000.00 $310788 $3,16788 $2604.91 $2,60491 ]8 25MfiO2 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48402C EACH 500 $310000 $15,500.00 $2]50.00 $13,]50.00 $2350.00 $11]50.00 $3500000.00 $422828 $21,14140 $344537 $1]22685 ]9 25M 502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60402C EACH 200 $420000 $8,400.00 $464000 $9,28000 $483700 $967400 $5250.000.00 $684940 $13,69880 $52979fi $10,59592 25M 502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72402C EACH 600 $650000 $39000.00 $677000 $4062000 $665900 $39954.00 $8250.000.00 $9 M4.05 $5 KIM 30 $)536.55 $4521930 81 25M 502 CONSTRUCT DRAINAGE STRUCTURE DESIGN M402C EACH 200 $A10000 $14,2011.00 $9400.00 18,8011.00 192110 18,422.00 $9]50.00,011.00 $12334.63 $24,66926 $10283.16 20,5fi632 82 25M 502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 96402C EACH 300 $930000 $2�900.00 $2200000 $fi6000.00 1731700 $5195100 $1]]50.00 $53,2511.00 $2263055 $6789165 $1806188 $5418561 83 25M 502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 108A020 EACH 100 $14 300 00 $14,3011.00 $33 000.00 33,000.00 $27016 00 $2] 016 00 $27000 00 $2] 000.00 $36 525 27 $W,525 27 $2764].19 $2] 64].19 84 25M 502 CASTING ASSEMBLY EACH 300 $100000 $3000.00 $102500 $307500 $131500 $394500 $1100.00 $3300.00 $13527 $4058.10 $14137 $424125 85 25M 602 ADJUST FRAME AND RING CASTING EACH 1200 $92500 $11,100.00 $85000 $10,200.00 $88500 $10,62000 $50000 $6,000.00 $992.59 $1191108 $88163 $10,57956 86 2521518 4"CONCRETE WALK SOFT 293500 $900 $26,41500 $675 $19,81125 $645 $18,93075 $600 $17,61000 $747 $2192445 $827 $24,27245 87 2521518 6" CONCRETE WALK SOFT T)500 $1400 $10,850.00 $2080 $16,12000 $12.10 $9,3T1.50 $1175 $9, 10625 $14 fi5 $1135375 $2143 $16,60825 88 2531503 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT 70M 00 $2100 $148764.00 $2040 $1445136 $1805 $12786620 $1705 $12078220 $1705 $12078220 $19.16 $13572944 89 2531504 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 98700 $7300 $72,05100 $8002 $78,97974 $6990 $68,99130 $6575 $fi489525 $7240 $77458.80 $8434 $83,24358 90 2531604 8" CONCRETE VALLEY GUTTER SQ YD 1800 $6500 $1,17000 $11100 $199800 $11470 $2,0fi460 $11500 $2,07000 $11470 $2,0fi460 $12649 $2,27683 91 2531618 TRUNCATED DOMES SOFT 18000 $6500 $11]00.00 $4200 $7,56000 $7000 $12,600.00 $7500 $13,500.00 $7000 $12,600.00 $4292 $7,72560 92 2540602 MAILBOX EACH 5100 $6000 $306000 $8300 $423300 $7500 $382500 $7500 $382502 $5000 $2550.00 $78]5 $401625 93 2540602 INSTALL MAIL BOX SUPPORT EACH 2800 $7500 $2, 100.00 $14000 $3,92000 $2800 $784.00 $12500 $3,500.00 $10000 $2,800.00 $13125 $367500 94 2545501 LIGHTING SYSTEM LUMPSUM 100 $1]50090 $1]500.00 $14400.00 14,400.00 $1613M 00 $16,00000 $12]50.00 $12,]50.00 $126177 $12,61776 $1589303 $15,89303 95 25636M TRAFFIC CONTROL LUMPSUM 100 13000.00 $13,00000 $1100000 1Tom 00 $15000.00 $15,00000 $8300.00 $8,30000 $8300.00 $8,3W 00 $8400.00 $8,40000 96 25"518 SIGN PANELS TYPE C SOFT 8975 $5500 $4936.25 $5590 $501703 $5500 $4936.25 $5500 $4936.25 $5500 $4936.25 $5040 $452340 97 25M 518 SIGN PANELS TYPE D SOFT 2400 $7500 $1800.00 $55% $134160 $13500 $3,24000 $13500 $3,24000 113500 $3,24000 $220501 $5,29200 98 25"602 INSTALL SIGN EACH 400 $18500 $74000 $22300 $89200 $25000 $1'Dw 00 $25000 $1,0M 00 $25000 $Tom 00 $262.50 $1'0000 99 2571524 DECIDUOUS TREE I.5"CAL B&B TREE 400 $48500 $194000 $67500 $2,700.00 $60500 $2,42000 $60500 $2,42000 $55000 $2,200.00 $63525 $2,54190 100 2571524 DECI DUOUS TREE 2' CAL B&B TREE 1600 $57100 11200.02 $75800 $1212800 $66000 $1056000 $66000 $1056000 $60000 $9600.00 $69300 $11088.00 101 2571524 DECIDUOUS TREE#25 CONT TREE 3500 $4]500 $16,62500 $75800 $26,53000 $03800 $22,33000 $63800 $22,33000 $40000 $14,000.00 $669.90 $23,44650 102 2573602 STORM DRAIN INLET PROTECTION EACH 5 00 $17500 $9,450.00 $18300 $988200 $16500 $8,91000 $12500 $6,750.00 $9500 $5,13000 $35002 $18,90108 103 2574507 COMMON TOPSOIL BORROW LV CUYD 105100 $4500 $47,29500 $3300 $34,68300 $33M $34,68300 $4000 $42,04000 $3050 $32,05550 $4225 $44,40475 104 25]5505 SEEDING ACRE 195 $810000 $1579500 $4038.00 11 74.10 $]986.00 $155]2 ]0 $800000 $15600.02 $120000 $234000 $126000 $245700 105 25]5505 RAPI D STABILIZATION METHOD 2 ACRE 195 $210000 $4,09500 $4834..5 $9,42631 $1000.00 $1950.00 $100000 $1950.00 $3 ]50.00 $�31250 $393]50 $�6]8.13 106 2582503 4"DOUBLE SOLID LINE PAINT LIN FT 30000 $350 $10-0 $320 $96000 $280 $84000 $280 $84000 $4.00 $1200.00 $294 $88200 10] 2582518 CROSSWALKPAINT SOFT 10800 $1150 $124200 $670 $T2360 $587 $fi33.96 $587 $fi33.96 $200 $21600 $6.16 $66528 TOTAL - LETTING NO. 1/PROJECT NO. 22-01 $2,232,511.25 $2,395,966.62 $2,485,625.29 $2,538,738.18 $2,547,713.34 $2,961,680.11 Pa9r2.2 RESOLUTION NO. 15397 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA5127 LETTING NO. 1/PROJECT NO. 22-01 WHEREAS, cost has been determined for Letting No. 1/Project No. 22-01, the improvement of: 2022 Pavement Management Program: Keith Street SW (South Grade Road to Neal Avenue), Neal Avenue SW (Keith Street to Sunset Street), Sunset Street SW (South Grade Road to Linden Avenue), Laura Avenue SW (Approx. 150 LF West of Sunset Street to Sunset Street) and Linden Avenue SW (Dale Street to Harrington Street); roadway reconstruction by construction of grading, water main/services, sanitary sewer, storm sewer, curb and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances, and the construction cost for such improvement is $2,395,966.62. With expenses incurred or to be incurred in the making of such improvement in the amount of $503,152.99, the total cost of the improvement is $2,899,119.61. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $2,745,303.61, and the portion of the cost to be assessed against benefited property owners is declared to be $153,816.00. 2. Assessments shall be payable in equal annual installments extending over a proposed period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2023 and shall bear interest at the rate of _ percent per annum from November 1, 2022. 3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 28th day of December 2021. Mayor, Gary Forcier City Administrator, Matthew Jaunich RESOLUTION NO. 15398 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA5127 LETTING NO. 1/PROJECT NO. 22-01 WHEREAS, by a resolution passed by the Council on the 28th day of December 2021, the City Engineer was directed to prepare a proposed assessment of the cost of improving: 2022 Pavement Management Program: Keith Street SW (South Grade Road to Neal Avenue), Neal Avenue SW (Keith Street to Sunset Street), Sunset Street SW (South Grade Road to Linden Avenue), Laura Avenue SW (Approx. 150 LF West of Sunset Street to Sunset Street) and Linden Avenue SW (Dale Street to Harrington Street); roadway reconstruction by construction of grading, water main/services, sanitary sewer, storm sewer, curb and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances, and WHEREAS, the City Engineer has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 25th day of January, 2022, in the Council Chambers at Hutchinson City Center at 6:00 p.m. to pass upon such proposed assessment and at such place and time, all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2022. An owner may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 28th day of December 2021. Mayor, Gary Forcier City Administrator, Matthew Jaunich PUBLICATION NO. 8444 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA-5127 LETTING NO. 1/PROJECT NO. 22-01 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 6:00 P.M. on the 25th day of January, 2022, in the Council Chambers at City Hall at Hutchinson, Minnesota, and possibly adopt, the proposed assessment for Letting No. 1/Project No. 22-01, the improvement of: 2022 Pavement Management Program: Keith Street SW (South Grade Road to Neal Avenue), Neal Avenue SW (Keith Street to Sunset Street), Sunset Street SW (South Grade Road to Linden Avenue), Laura Avenue SW (Approx. 150 LF West of Sunset Street to Sunset Street) and Linden Avenue SW (Dale Street to Harrington Street); roadway reconstruction by construction of grading, water main/services, sanitary sewer, storm sewer, curb and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances, Adoption by the Council of the proposed assessment against abutting property may occur at the hearing This assessment is proposed to be payable in equal annual installments extending over a period of ten years, the first of the installments to be payable on or before the first Monday in January 2023, and will bear interest at the rate of percent (plus or minus) per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the November 1, 2022 until December 31, 2023. To each subsequent installment when due shall be added interest for one year on all unpaid installments. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Hutchinson. No interest shall be charged if the entire assessment is paid by November 15, 2022. At any time thereafter, you may pay to the City of Hutchinson, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is percent (plus or minus) per year. The right to partially prepay the assessment shall be until November 15, 2022. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is $153,816.00. Written or oral objections will be considered at the meeting. No appeal to district court may be taken as to the amount of an assessment unless a written objection, signed by the affected property owner is filed with the City Administrator prior to the assessment hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: 1. The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. 3. The objector may be represented by counsel. PUBLICATION NO. 8444 ASSESSMENT ROLL NO. SA5127 LETTING NO. 1/PROJECT NO. 22-01 PAGE 2 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. 5. The entire proceedings will be tape-recorded (videotaped). 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older, any one retired by virtue of a permanent and total disability, or a member of the National Guard or other reserves ordered to active military service, for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, becomes due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his/her property. Matt Jaunich, City Administrator City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, JANUARY 05, 2021 AND WEDNESDAY, JANUARY 12, 2021. cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration for Approval of Applying for Grant Funding from the MPCA's Greater Agenda Item: MN Recycling and Composting FY2022 Program; Resolution No. 15400 Department: Refuse LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The MPCA is offering a grant opportunity to outstate MN entities to help reduce the amount of recyclable/compostable materials from entering landfills by helping communities establish best practices to improve local reuse, recycling, or composting program efficiency and effectiveness. In our case, if selected, the funding would be used to fund a "Compost it Right!" educational outreach campaign to reduce the amount of contamination currently received from the City's curbside organic collection program to a low enough level (hopefully zero) so that the end product produced becomes a saleable and marketable product. Also, with the expected reduction in contamination from the campaign, staff would intend to expand the SSOM composting system in 2023/2024 with the funding, allowing additional capacity to process materials generated from an increase tonnage in the curbside program due to higher particpation rates as well as materials generated from private programs in the local area. Staff intends to hire a firm, Amplify for Change, to design and implement the outreach campaign. The processing system expansion will be an extension of the system upgrade happening in 2022 utilizing same/similar consultants and equipment providers. Total project costs are expected to be approx. $283,000. The grant has a 25% match requirement of cash or in -kind services, the most of which will be in -kind services through staff wages. Please see the attached draft application for a breakdown of expected costs and the City's match. The attached resolution will supplement the grant application that will be submitted prior to the January 11th, 2022 deadline. The program requires a resolution from the City stating the City will adhere to the terms, conditions and provisions of the grant agreement, should the City be awarded. BOARD ACTION REQUESTED: Approve/Deny Resolution No. 15400, authorizing the City to execute a grant agreement with the MPCA, should the City be awarded the funding. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15400 MINNESOTA POLLUTION CONTROL AGENCY FISCAL YEAR 2022 GRANT PROGRAM AUTHORIZATION RESOLUTION WHEREAS, the City of Hutchinson has applied for a grant from the Minnesota Pollution Control Agency (MPCA), under its FY2022 Greater MN Recycling and Composting Grant Program; and WHEREAS, if the MPCA funding is received, the City of Hutchinson is committed to implementing the proposed project as described in the grant application; and WHEREAS, MPCA requires that the City of Hutchinson enter into a grant agreement with the MPCA that identifies the terms and conditions of the funding award; NOW, THEREFORE, BE IT RESOLVED THAT, the City Council of the City of Hutchinson, Minnesota hereby agrees to enter into a grant agreement with the MPCA to carry out the project specified therein and to comply with all of the terms, conditions, and matching provisions of the grant agreement and authorizes and directs the City Administrator to sign the grant agreement on its behalf. Adopted by the City Council this 28t' day of December, 2021 APPROVED: Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator MMINNESOTA POLLUTION CONTROL AGENCY 520 Lafayette Road North St. Paul, MN 55155-4194 Greater Minnesota Recycling and Composting Grant Application and Workplan Doc Type: Grant Application Instructions: Read the complete Request for Proposal (RFP) and other associated documents before submitting this application. Check the SWIFT Supplier Portal and the Minnesota Pollution Control Agency (MPCA) Environmental Assistance (EA) Grant Program webpage for the most recent updates on questions and answers to this solicitation. Applications are due no later than 2:00 p.m. Central Time on Tuesday, January 11, 2022. Submit application (as Microsoft Word and Excel documents) per the instructions listed in Section 7 and 8 of the RFP. Part 1-Applicant information Applicant: City of Hutchinson MN — CreekSide Organic Materials Processing Facility Address: 1500 Adams St. SE City: Hutchinson Mailing address (if different). City: Project contact: Andy Kosek State: MN State: Title: General Zip code: 55350 Zip code: Email: akosek(a)creeksidesoils.com Applicant's website: https://www.creeksidesoils.com Phone: 320-234-5680 Fax: 320-234-5649 MN House District: 18B Yes No 1. Is applicant the sole source of matching funds for thisproject? ❑ X If no, is supporting documentation of secured matching funds attached? X ❑ 2. Is applicant governed by a Board/Council? X ❑ If yes, does this submittal include necessary board resolutions ? X ❑ 3.1 Has applicant ever received MPCA grant funding before? X 4. Is applicant in compliance with Minnesota's tax and environmental regulatory requirements? X ❑ If no, explain: Grant amount requested: $227,152.20 + Match: $56,168.20 = Total project cost: $283,320.40 Part 2-Project details (Provide clear and complete responses.) 1. Project Title: SSOM Diversion Program Expansion 2. Project Description: Include a brief project description including need/purpose, what is being proposed, how progress and success will be measured: The City of Hutchinson MN has operated a Source -Separated Organics Materials (SSOM) diversion program since 2000, making it one of the oldest SSOM diversion programs in Minnesota. It is a standard offering program, meaning that all 4,100 Hutchinson households can put their SSOM (both food and yard wastes) into their green bin for weekly curbside collection. The SSOM is delivered to the City's Organic Materials Processing Facility, called CreekSide Soils, where the SSOM is composted in an enclosed containerized system. Creekside also composts yard wastes separately, producing a widely popular bagged compost and soils product line. Unfortunately, the SSOM is badly contaminated with non-compostables, like plastics, metals and glass, making the compost produced from the SSOM unsellable (CreekSide screens out some of the contaminants and gives the compost to other City agencies). In addition, curbside bin setout rates in the SSOM program have languished in the 50% - 55% range for many years, indicating both lack of program awareness and household apathy. https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p f2-27-2c fy21 • 1115121 Page 1 of 7 CreekSide proposes to rejuvenate the SSOM diversion program with a "Compost It Right!" campaign, which will involve a well -crafted public outreach and education campaign to raise awareness of the program, raise awareness of the importance of good source -separation practices, to increase the amount of SSOM diverted to CreekSide, and to improve feedstock quality so that the SSOM compost can become as popular as its yard waste compost. A portion of the requested grant funds will go towards implementing this outreach program. The enclosed containerized composting system CreekSide has been using is now 20 years old and the decision was made in 2020 to replace the containers with a new covered aerated static pile (CASP) composting system. An application for a Major Permit Modification Request was made to MPCA in June, 2021, and we are hopeful to receive a permit modification during the first quarter of 2022. Because of the contamination in the SSOM, the new composting system will be sized at the same capacity as the former containerized system (1,500 tons/year) and the cost of the upgrade will be borne by the City. As we believe our Compost It Right! Campaign will be successful, we propose to use a portion of grant funds to purchase additional capacity from our composting technology vendor to raise our overall SSOM composting capacity to 3,000 tons/year by 2024. We will measure progress and success in three ways: by measuring increases in the curbside bin set out rate compared to a baseline of set out rates in November 2021, by measuring decreases in contamination percentages compared to a baseline contamination rate as measured in an update to a 2018 contamination audit to be completed in the first quarter of 2022, and by measuring improvement in compost quality parameters, as measured by laboratory analysis of the SSOM compost compared to a baseline laboratory analysis from 2019. We believe that our SSOM diversion rejuvenation program will be a model for other MN cities and counties to consider as their SSOM diversion programs age. 3. What assets and resources are available to implement this project, including project readiness: CreekSide has an operating staff of 10 persons and some will be assigned to help with this project. In addition, CreekSide has a contract with a national composting expert, Craig Coker of Coker Composting & Consulting, who is handling the implementation of the underway upgrade to the CASP system, and who will be available to help with this project. We also propose to include the professionals at Amplify for Change, a small woman -owned business specializing in communications and outreach strategies for food waste diversion programs. 4. What anticipated operating and maintenance costs will be incurred by your project, and how will you address those? Specifically describe how you will address such operating and maintenance costs for the duration of the project, and how the project will be sustained after the conclusion of the grant: CreekSide Soils has had an ongoing SSOM composting operation since 2000 and incurs annual operating and maintenance costs of more than $490,000. These costs will actually reduce with the implementation of the new CASP system and may reduce further as a result of the success of the Compost It Right! program due to a reduction in screening costs, a reduction in contamination disposal costs, and increased revenues from the sale of SSOM compost. What are the potential barriers or challenges to successful implementation of this project, and how will they be addressed. Please include how this project will utilize new or innovative strategies or technologies. Input from Amplify for Change re addressing barriers or challenges. Describe the education component of the proposed project and how your organization will communicate the results of the project, including details on the intended audience for this messaging, topics and outreach strategies? Input from Amplify for Change 7. Will your proposed project directly serve areas of concern for environmental justice? (Please use the map link below to determine if your area, or the area you serve, meets these criteria) http://mpca.maps.arcgis.com/apps/MapSeries/i ndex. html?appid=f5bf57c8dac24404b7f8efl 717f57d00. ❑ Yes X No If yes, please list those areas and describe how your project will actively focus work within these communities during the grant project including specific community, communication strategies, activities and sustainability (e.g., added inclusion, operational changes, implementation of program(s), educational materials in different languages): There are no environmental justice areas in the City of Hutchinson. Insert text re how improved -quality SSOM compost will be used in community gardens to reduce food insecurity. Part 3-Anticipated environmental outcomes https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p f2-27-2c fy21 • 1115121 Page 2 of 7 Table 1: Anticipated environmental outcomes Estimated Estimated Estimated change in Estimated annual economic greenhouse Baseline annual quantity from quantity at end of savings gas Other Description before project project objectives project total dollars reduction Estimation Curbside bin setout rate 42% +20% 62% Contamination 0.9% (weight percentage basis) -0.7% (weight basis 0.2% (weight basis Contamination from SSOM disposed in landfill 223 tons/year -178 tons/year 54 tons/year Other Other Part 4- Experience and qualifications 1. Describe applicant's experience and qualifications related to implementing and completing proposed project: The City of Hutchinson has been operating a SSOM diversion and composting program since 2000 with the support of a private -sector waste hauler (West Central Sanitation). The General Manager of CreekSide Soils, Mr. Andy Kosek, has over 20 years' experience managing the SSOM diversion program. 2. Will anyone outside your organization be responsible for work performed? X Yes ❑ No If yes, provide name of organization(s) and contact information, experience, and qualifications related to proposed project. Describe the role of the outside organization(s) in the project: Craig Coker, Coker Composting & Consulting, ccokeracokercompost.com, 540-874-5168.44 years' experience in the planning, design, construction and operation of source -separated organic materials diversion, composting and anaerobic digestion projects. Mr. Coker is the former Organics Recycling Coordinator for the State of North Carolina and is very knowledgeable about organics diversion program design and implementation. He is currently serving as the Project Manager for the implementation of the CreekSide Soil CASP composting system upgrade and will serve as the Project Manager for this grant -funded project. Mimi Shah, Amplify for Change, mimiaamplifyforchange.com, 703-568-0477 — insert short bio Betsy Lipson, Amplify for Change, betsyaamplifyforchange.com, - insert short bio Part 5-Workplan Goal statement: To increase the amount of SSOM diverted in the City of Hutchinson MN, to decrease the amount of contamination in the diverted SSOM and to expand the processing capacity of the City's composting facility to accept larger quantities. Project success will result in decreased amounts of organic wastes going to landfills in MN, improve compost quality for wider acceptance and use, and demonstrate the ability of the improved compost to be used in community gardens. Objective 1 of 5: Design & Implement "Compost It Right!" Program Task A: Update Program Set -Out Rate and Contamination Rate Task B: Design "Compost It Right!" Program Task C: Implement "Compost It Right!" Program Objective 1 Timeframe: May 2022 — Apfil 2023 Objective 1 Total: Grant: $31,977.20 Match: $1,977.20 Total: $33,954.40 Objective 2 of 5: Design & Implement Expansion of CreekSide SSOM CASP Composting System Task A: Submit Permit Modification Request to MPCA Design Task B: Design Capacity Expansion Task C: Implement Capacity Expansion Objective 2 Timeframe: January 2023 — June 2024 Objective 2 Total: Grant: $185,000.00 Match: $39,177.20 Total: $224,177.20 Objective 3 of 5: Demonstrate Improved Compost Quality Value Task A: Identify community garden enhancement opportunities and interest in compost use https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p f2-27-2c fy21 • 1115121 Page 3 of 7 Task B: Design compost use plan for comparative analysis Objective 3 Timeframe: March 2024 — November 2024 Objective 3 Total: Grant: $1,475.00 Match: $592.40 Objective 4 of 5: Evaluation Task A: Measure improvements in curbside bin setout rate Task B: Measure reductions in SSOM contamination Task C: Measure results of compost use in demonstration projects Objective 4 Timeframe: December 2022 —December 2024 Objective 4 Total: Grant: $1,500.00 Match: $9,386.00 Total: $2,067.40 Total: $10,886.00 Objective 5 of 5: Reporting Task A: Submit monthly reports Task B: Submit interim report within 18 months of the execution of the grant agreement Task C: Submit Final Report and Executive Summary 1 month prior to the end of the grant agreement Objective 5 Timeframe: May 2022 —November 2024 Objective 5 Total: Grant: $7,200.00 Match: $5,035.40 Total: $12,235.40 Required documents 1. Complete project work plan (included in this application, submitted in Microsoft Word) ❑ 2. Complete anticipated environmental outcomes and other measurements table (included in this application, submitted in Microsoft Word) ❑ 3. Complete budget (submitted in Microsoft Excel) ❑ 4. Attach supporting documents ❑ a. Letter(s) of support (if applicable) b. Proof of matching funds c. Board/Council resolution (see below, if applicable) https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p f2-27-lc fy21 • 1115121 Page 4 of 7 City of Hutchinson MN — CreekSide Organic Materials Processing Facility Greater Minnesota Recycling and Composting Grant SSOM Diversion Program - Expansion Project Workplan Overview The City of Hutchinson MN has operated a Source -Separated Organics Materials (SSOM) diversion program since 2000, making it one of the oldest SSOM diversion programs in Minnesota. It is a standard offering program, meaning that all 4,100 Hutchinson households can put their SSOM (both food and yard wastes) into their green bin for weekly curbside collection. The SSOM is delivered to the City's Organic Materials Processing Facility, called CreekSide Soils, where the SSOM is composted in an enclosed containerized system. Creekside also composts yard wastes separately, producing a widely popular bagged compost and soils product line. Unfortunately, the SSOM is badly contaminated with non-compostables, like plastics, metals and glass, making the compost produced from the SSOM unsellable (CreekSide screens out some of the contaminants and gives the compost to other City agencies). In addition, curbside bin setout rates in the SSOM program have languished in the 50% - 55% range for many years, indicating both lack of program awareness and household apathy. Objective 1: Design & Implement "Compost It Right!" Program CreekSide proposes to rejuvenate the SSOM diversion program with a "Compost It Right!" campaign, which will involve a well -crafted public outreach and education campaign to raise awareness of the program, raise awareness of the importance of good source -separation practices, to increase the amount of SSOM diverted to CreekSide, and to improve feedstock quality so that the SSOM compost can become as popular as its yard waste compost. A portion of the requested grant funds will go towards implementing this outreach program. Task A: Update Program Set -Out Rate and Contamination Rate The last assessment of curbside bin set -out rate and contamination percentage was completed in the Fall of 2018, so an updated baseline is needed against which to measure program success. CreekSide staff will work with West Central Sanitation to get set -out rates for all the collection routes and will work with Coker Composting & Consulting (CC&C) to design and implement a contamination audit of the now -collected SSOM. Task B: Design "Compost It Right!" Program Insert write-up from Amplify for Change — Will consist of creating a social media and mailer campaign as well as forming neighborhood/focus groups. Solicit interested individuals/groups to assist and engage other residents to show how easy it is to "Compost it Right!" with minimal effort required. Task C: Implement "Compost It Right!" Program Insert write-up from Amplify for Change — Generate an annual schedule for social media posts and mailers. Amplify for Change will travel to Hutchinson to initiate the establishing of the neighborhood/focus groups as well as establish the goals and parameters of the groups. Objective 2: Design & Implement Expansion of CreekSide SSOM CASP Composting System The enclosed containerized composting system CreekSide has been using is now 20 years old and the decision was made in 2020 to replace the containers with a new covered aerated static pile (CASP) composting system. An application for a Major Permit Modification Request was made to MPCA in June, 2021, and we are hopeful to receive a permit modification during the first quarter of 2022. Because of the contamination in the SSOM, the new composting system will be sized at the same capacity as the former containerized system (1,500 tons/year) and the cost of the upgrade will be borne by the City. As we believe our Compost It Right! Campaign will be successful, we propose to use a portion of grant funds to purchase additional capacity from our composting technology vendor to raise our overall SSOM composting capacity to 3,000 tons/year by 2024. Task A: Submit Permit Modification Request to MPCA CC&C will prepare a Permit Minor Modification Application to the Minnesota Pollution Control Agency (MPCA) in accordance with the requirements in the Minnesota Regulations for SSOM composting facilities (MAR 7035.2836). The City of Hutchinson Dept. of Public Works & Engineering will provide a Professional Engineer (P.E.) signature. This sub -task assumes no Environmental Assessment Worksheet (EAW), Environmental Impact Statement (EIS), Air Emissions Permit, or modification to Industrial General Stormwater Discharge Permit will be required. Task B: Design Capacity Expansion https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p f2-27-2c fy21 • 1115121 Page 5 of 7 CreekSide Soils and CC&C will work with the technology provider (Green Mountain Technologies) for the upgrade currently underway for the design of the capacity expansion using the same CASP technology. This will also include the use of the City's consulting engineers to design the site infrastructure and various utility interconnections needed Task C: Implement Capacity Expansion This subtask will involve the construction and start-up of the capacity expansion. Objective 3: Demonstrate Improved Compost Quality Value As noted in the Introduction to this Work Plan, CreekSide Soils makes two types of compost; one from SSOM and another from yard wastes which are composted separately from the SSOM compost. The goal of this Objective is to demonstrate that the now -clean compost made from the SSOM has direct benefits to improving soil health and, thus, improving plant growth and vitality. Task A: Identify community garden enhancement opportunities and interest in compost use There are two programs in the City that might be interested in using the SSOM compost. The City's Department of Parks, Recreation, and Community Education (PRCE) has an active 27-plot community garden at 125 Adams St. SE in the City. The garden is adjacent to the Evergreen Senior Dining Center where lower - income seniors often take their meals. Some of the users of the plots in the garden have used CreekSide's yard waste compost before. One of the Girl Scout troops active in the City has three garden plots and they might be interested in working with CreekSide Soils on a compost demonstration project with the produce they raise going to support the Evergreen Senior Dining Center, allowing the City to truly close the loop between food waste diversion/recycling and growing healthy crops for the food insecure. The City's Public High School, Hutchinson High, has a greenhouse on agricultural land the school system owns on land southwest of the intersection of School Road and South Grade Road. The greenhouse is used to teach horticulture and floriculture classes. They might have an interest in comparing crop responses between compost - amended container mix and non -compost amended container mix. The McLeod County Master Gardeners have an exhibit booth twice per week at the Hutchinson Farmers Market at 25 Adams St. SE in the City. This Farmers Market is open May through October. The Master Gardeners may be interested in helping CreekSide Soils share educational information with Market attendees about the organics diversion program, the composting process and/or the compost use demonstration project(s) noted above. Task B: Design compost use plan for comparative analysis The SSOM was last tested for compost quality in 2019 as CreekSide was a member of the U.S. Composting Council's Seal of Testing Assurance program. At that time, the compost had good quality parameters although the pH was a bit high (pH = 8.0) and the screened compost contained 0.36% contaminants (on a wet weight basis), approximately equivalent to 3.2 pounds of contaminants per cubic yard of compost. In this task, a representative sample of the now - cleaner SSOM compost will be retested for the same parameters as were tested in 2019. According to staff from PRCE, the soils in the community garden next to the Senior Dining Center have not been tested. A representative sample will be taken from those plots and sent to the University of Minnesota's Soils Testing Laboratory for analysis of soil phosphorus and potassium, organic matter, pH, soluble salts, estimated texture and fertilizer recommendation. This data, along with the data from the compost quality test, will be used to derive recommended application rates for the compost demonstration projects. The exact design of the demonstration project for the newly -clean SSOM compost will depend on which demonstration project partner agrees to work with CreekSide. For example: • Growing vegetables with the Girl Scouts in the City's community garden — as this is an active program, the Scouts would weigh all the produce they grow in 2022 (while the Compost It Right! program is underway) and, after adding compost to their plots, then would weigh all the produce they grow in 2023, with a repetition in 2024; • Evaluating horticultural container mixes at the Hutchinson High School greenhouse — students would make up two container blends of sand/sandy loam soil and perlite/vermiculite, with one blend containing SSOM compost. One type of containerized plant would be chosen for both plots (e.g. impatiens or petunias), fertilized as needed, with evaluations of soil water -holding capacities, soil pH and electrical conductivity, mean leaf length and width, plant size and vigor, and plant biomass. https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p f2-27-2c fy21 • 1115121 Page 6 of 7 Objective 4: Evaluation Evaluation is an essential component to any awarded grant, whether it is from a foundation, state or federal funding source. Not only is evaluation important to the City of Hutchinson as the potential awardee in order to know if our program design and activities are being effective in making the changes in the targeted audience that we are concerned about, but it is important that we prove to the MPCA that we have succeeded, or are working to overcome the roadblocks towards achieving the outcomes that we proposed. Task A: Measure improvements in curbside bin setout rate CreekSide staff will work with West Central Sanitation to get set -out rates for all the collection routes monthly through 2023 and 2024 and will work with CC&C to review the data for quality assurance and quality control. Task B: Measure reductions in SSOM contamination The contamination audit procedures used in assessing 2022 baseline contamination will be repeated three (3) times between 2022 and the end of the grant period in 2024. Task C: Measure results of compost use in demonstration projects The exact information to be measured will depend on the final demonstration project(s) design and some measurement parameters that were identified under Objective 3 above. Objective 5: Reporting All reporting will be provided to the MPCA Authorized Representative. All reports will be electronically submitted and will follow the format of the Continual Tracking Report, provided by the MPCA, which incorporates the approved project workplan and budget. Task A: Submit monthly reports We will provide an oral or written monthly update on the progress of the project. These updates may include additional information as tasks accomplished, financial expenditures, and other information deemed necessary by the MPCA Authorized Representative. Task B: Submit interim report within 1 year of the execution of the grant agreement Within 18 months of the execution of a grant agreement, the City of Hutchinson shall prepare an interim report to the satisfaction of the MPCA Authorized Representative summarizing the status of the project and expenditures to date, including workplan tasks completed, status of timelines, interim results achieved, difficulties encountered in implementing the project, solutions considered or implemented to resolve those difficulties (Lessons Learned), and any project workplan and budget change orders/amendments. The Interim Report will also summarize all expenses incurred to date in completing workplan tasks including labor, equipment, materials, travel and other expenses outlined in the project workplan and budget. The Interim Report will indicate the actual out-of-pocket cash and in -kind expenditures of the City and its consultants as well as the number of hours of labor performed pursuant to this agreement. Task C: Submit Final Report and Executive Summary 1 month prior to the end of the grant agreement The City will submit a final report to the MPCA. The Final Report will describe, in detail, the history of and conclusions reached from implementing the project, the technical and economic feasibility of the project, and the total expenses incurred in implementing the project. If the project is terminated prior to the scheduled completion, the Final Report shall also discuss the conclusions that led to the termination of the project, results achieved on all tasks completed and recommendations on how these results could be used in future projects. https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p f2-27-lc fy21 • 1115121 Page 7 of 7 cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve Resolution 15401 - Entering into MOA on Opioid Settlement Agreement Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Minnesota Attorney Generar's Office joined a multi -state settlement with opioid distributors in the summer of 2021. The League of MN Cities joined partner agencies on an advisory panel that made recommendations for a statewide framework for the allocation and use of funds received from the national lawsuits. Cities with populations of over 10,000 are being asked to sign on to the national settlement, which will maximize the amount of Money Minnesota will receive from this settlement. Additional information on this has been included in the packet BOARD ACTION REQUESTED: Approve Resolution 15401 Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A The Office of Minnesota Attorney General Keith Ellison helping people afford their lives and live with dignity and respect • www.ag.state.mn.us December 8, 2021 Dear Minnesota Cities and Counties: I'm pleased to announce that counties, cities, and the State of Minnesota have reached an agreement that will govern how funds from recently announced settlements with opioid companies will be distributed within Minnesota. In order to finalize this agreement, I am asking you to sign the enclosed State -Subdivision Memorandum of Agreement (MN MOA) and also to join both settlements with opioid distributors McKesson, AmerisourceBergen, and Cardinal Health, and opioid manufacturer Johnson & Johnson by January 2, 2022. Minnesota stands to receive more than $300 million from these settlements, the vast majority of which will go to cities and counties, but we need your cities and counties to sign on to the settlements to maximize the resources to fight the epidemic. Simply put, the more cities and counties that sign on by January 2, 2022, the more money we will have for treatment, prevention, and a whole host of programs and strategies to abate this crisis. Over the last few months, my Office has been working tirelessly with cities and counties to come to an agreement on allocation and distribution of opioid settlement funds. We have been working alongside the Association of Minnesota Counties, the League of Minnesota Cities, the Coalition of Greater Minnesota Cities, representatives from litigating cities and counties, members of the Opioid Epidemic Response Advisory Council, the Governor's Office, and numerous state agencies, among others. The MN MOA is the result of this work. Since 2000, the opioid epidemic has cost more than 5,400 Minnesotans their lives, and has torn families apart and ravaged communities. The last year has been especially hard, as the COVID-19 pandemic has caused a surge in opioid overdoses, both fatal and nonfatal. No amount of money will ever be enough to make up for the damage and destruction caused by these companies, but these historic agreements are at least a measure of accountability, if not justice. Enclosed with this letter are several documents with more information about these agreements. Additional information about the settlements and how they will be implemented in Minnesota can be found on our website at www.ag.state.mn.us/opioids. Also, please do not hesitate to contact my Office with any questions you may have. You can send an email to opioids@ag.state.mn.us, or leave a voicemail at (612) 429-7126. Sincerely, KEITH ELLISON Attorney General Enclosures: Minnesota Opioids State -Subdivision Memorandum of Agreement Executive Summary One -Page Overview Frequently Asked Questions Checklist The Office of ILMinnesota Attorney General Keith Ellison helping people afford their lives and live with dignity and respect • www.ag.state.mn.us Minnesota Opioid State -Subdivision Agreement Overview What It Is The Minnesota Memorandum of Agreement (MN MOA) governs how Minnesota will distribute settlement funds from two national settlements with opioid distributors McKesson, Cardinal Health, and AmerisourceBergen and opioid manufacturer Johnson & Johnson. These settlements could bring more than $296 million to Minnesota over an 18-year period to support state and local efforts to fight the opioid epidemic.' How It Works Enables Minnesota to maximize resources to fight the epidemic. For Minnesota to receive the maximum payout under the two national settlements, cities and counties must join the state and sign on to the MN MOA and the settlement agreements. To maximize resources flowing to communities on the front lines of the epidemic, the MN MOA directs settlement funds as follows: • 75 percent to local governments, including all counties and 33 cities. • 25 percent to the state, to be overseen and distributed by the Opioid Epidemic Response Advisory Council. Dedicates funds to addressing the opioid epidemic. The Attorney General's Office convened an expert panel of local, state, and community providers with experience and expertise in public health and delivery of health care services to determine the best and most effective use of the settlement funds. The panel selected a comprehensive list of future opioid abatement and remediation programs to which these settlement funds must be dedicated. Why It Matters Personal Cost. More than 5,400 Minnesotans have died of opioid overdoses since 2000. The epidemic has torn families apart and ravaged communities, particularly American Indian populations and communities of color. Individuals, families, and communities continue to suffer, as the COVID-19 pandemic has caused a surge in both fatal and nonfatal overdose deaths. Accountability. Opioid manufacturers and distributors created and fueled the opioid epidemic with irresponsible and misleading marketing and inadequate monitoring of these dangerous products. In addition to potentially over $296 million to fight the epidemic, settlements with the three largest drug distributors in the country, as well as one of the largest manufacturers, will shine a light on these companies' conduct and help make sure nothing like this ever happens again. ' The MN MOA also governs how opioid abatement funds from the bankruptcy resolutions with Purdue Pharma and Mallinckrodt are distributed within Minnesota. The $296 million figure does not include payments from the Purdue Pharma and Mallinckrodt bankruptcies, which ate not yet finalized. RESOLUTION NO. 15401 A RESOLUTION APPROVING THE MEMORANDUM OF AGREEMENT (MOA) BETWEEN THE STATE OF MINNESOTA AND LOCAL GOVERNMENTS AND AUTHORIZING PARTICIPATION IN NATIONAL OPIOID SETTLEMENTS WHEREAS, the State of Minnesota, Minnesota counties and cities, and their people, have been harmed by misconduct committed by certain entities that engage in the manufacture, marketing, promotion, distribution, or dispensing of opioids; and WHEREAS, the State of Minnesota and numerous Minnesota cities and counties joined with thousands of local governments across the country to file lawsuits against opioid manufacturer and pharmaceutical distribution companies and hold those companies accountable for their misconduct; and WHEREAS, representatives of local Minnesota governments, the League of Minnesota Cities, the Association of Minnesota Counties, the Coalition of Greater Minnesota Cities, the State of Minnesota, and the Minnesota Attorney General's Office have negotiated and prepared a Memorandum of Agreement (MOA) to provide for the equitable distribution of proceeds to the State of Minnesota and to individual local governments from recent settlements in the national opioid litigation; and WHEREAS, by signing onto the MOA, the state and local governments maximize Minnesota's share of opioid settlement funds, demonstrate solidarity in response to the opioid epidemic, and ensure needed resources reach the most impacted communities; and WHEREAS, it is in the best interests of the State of Minnesota and the residents of the City of Hutchinson, and the County of McLeod, that the City participate in the national opioid litigation settlements. NOW, THEREFORE, be it resolved by the City Council of the City of Hutchinson, Minnesota: Participation in the opioid litigation settlements promotes the public health, safety, and welfare of the residents of the City of Hutchinson. 2. The City of Hutchinson supports and opts -in to the national opioid litigation settlements with the Distributors McKesson, Cardinal Health, and Amerisource Bergen, and with the Manufacturer Johnson & Johnson. The Memorandum of Agreement (MOA) between the State of Minnesota and Local Governments relating to the distribution of settlement funds is hereby approved by the City of Hutchinson. 4. City Staff is hereby authorized to take such measures as necessary to sign the MOA and otherwise participate in the national opioid settlements, including executing the Participation Agreement and accompanying Release. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 28TH DAY OF DECEMBER, 2021 GARY T. FORCIER, MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR MINNESOTA OPIOIDS STATE -SUBDIVISION MEMORANDUM OF AGREEMENT WHEREAS, the State of Minnesota, Minnesota counties and cities, and their people have been harmed by misconduct committed by certain entities that engage in or have engaged in the manufacture, marketing, promotion, distribution, or dispensing of an opioid analgesic; WHEREAS, certain Minnesota counties and cities, through their counsel, and the State, through its Attorney General, are separately engaged in ongoing investigations, litigation, and settlement discussions seeking to hold opioid manufacturers and distributors accountable for the damage caused by their misconduct; WHEREAS, the State and Local Governments share a common desire to abate and alleviate the impacts of the misconduct described above throughout Minnesota; WHEREAS, while the State and Local Governments recognize the sums which may be available from the aforementioned litigation will likely be insufficient to fully abate the public health crisis caused by the opioid epidemic, they share a common interest in dedicating the most resources possible to the abatement effort; WHEREAS, the investigations and litigation with Johnson & Johnson, AmerisourceBergen, Cardinal Health, and McKesson have resulted in National Settlement Agreements with those companies, which the State has already committed to join; WHEREAS, Minnesota's share of settlement funds from the National Settlement Agreements will be maximized only if all Minnesota counties, and cities of a certain size, participate in the settlements; WHEREAS, the National Settlement Agreements will set a default allocation between each state and its political subdivisions unless they enter into a state -specific agreement regarding the distribution and use of settlement amounts; WHEREAS, this Memorandum of Agreement is intended to facilitate compliance by the State and by the Local Governments with the terms of the National Settlement Agreements and is intended to serve as a State -Subdivision Agreement under the National Settlement Agreements; WHEREAS, this Memorandum of Agreement is also intended to serve as a State -Subdivision Agreement under resolutions of claims concerning alleged misconduct in the manufacture, marketing, promotion, distribution, or dispensing of an opioid analgesic entered in bankruptcy court that provide for payments (including payments through a trust) to both the State and Minnesota counties and cities and allow for the allocation between a state and its political subdivisions to be set through a state -specific agreement; and WHEREAS, specifically, this Memorandum of Agreement is intended to serve under the Bankruptcy Resolutions concerning Purdue Pharma and Mallinckrodt as a qualifying Statewide Abatement Agreement. 1 L Definitions As used in this MOA (including the preamble above): "Approved Uses" shall mean forward -looking strategies, programming, and services to abate the opioid epidemic that fall within the list of uses on Exhibit A. Consistent with the terms of the National Settlement Agreements and Bankruptcy Resolutions, "Approved Uses" shall include the reasonable administrative expenses associated with overseeing and administering Opioid Settlement Funds. Reimbursement by the State or Local Governments for past expenses are not Approved Uses. "Backstop Fund" is defined in Section VLB below. "Bankruptcy Defendants" mean Purdue Pharma L.P. and Mallinckrodt plc. "Bankruptcy Resolution(s)" means resolutions of claims concerning alleged misconduct in manufacture, marketing, promotion, distribution, or dispensing of an opioid analgesic by the Bankruptcy Defendants entered in bankruptcy court that provide for payments (including payments through a trust) to both the State and Minnesota counties and municipalities and allow for the allocation between the state and its political subdivisions to be set through a state -specific agreement. "Counsel" is defined in Section VLB below. "County Area" shall mean a county in the State of Minnesota plus the Local Governments, or portion of any Local Government, within that county. "Governing Body" means (1) for a county, the county commissioners of the county, and (2) for a municipality, the elected city council or the equivalent legislative body for the municipality. "Legislative Modification" is defined in Section II.0 below. "Litigating Local Governments" mean a Local Government that filed an opioid lawsuit(s) on or before December 3, 2021, as defined in Section VI.B below. "Local Abatement Funds" are defined in Section ILB below. "Local Government" means all counties and cities within the geographic boundaries of the state of Minnesota. "MDL Matter" means the matter captioned In re National Prescription Opiate Litigation, MDL 2804, pending in the United States District Court for the Northern District of Ohio. "Memorandum of Agreement" or "MOA" mean this agreement, the Minnesota Opioids State -Subdivision Memorandum of Agreement. 2 "National Settlement Agreements" means the national opioid settlement agreements with the Parties and one or all of the Settling Defendants concerning alleged misconduct in manufacture, marketing, promotion, distribution, or dispensing of an opioid analgesic. "Opioid Settlement Funds" shall mean all funds allocated by the National Settlement Agreements and any Bankruptcy Resolutions to the State and Local Governments for purposes of opioid remediation activities or restitution, as well as any repayment of those funds and any interest or investment earnings that may accrue as those funds are temporarily held before being expended on opioid remediation strategies. "Opioid Supply Chain Participants" means entities that engage in or have engaged in the manufacture, marketing, promotion, distribution, or dispensing of an opioid analgesic, including their officers, directors, employees, or agents, acting in their capacity as such. "Parties" means the State and the Participating Local Governments. "Participating Local Government" means a county or city within the geographic boundaries of the State of Minnesota that has signed this Memorandum of Agreement and has executed a release of claims with the Settling Defendants by signing on to the National Settlement Agreements. For the avoidance of doubt, a Local Government must sign this MOA to become a "Participating Local Government." "Region" is defined in Section II.H below. "Settling Defendants" means Johnson & Johnson, AmerisourceBergen, Cardinal Health, and McKesson, as well as their subsidiaries, affiliates, officers, and directors named in a National Settlement Agreement. "State" means the State of Minnesota by and through its Attorney General, Keith Ellison. "State Abatement Fund" is defined in Section ILB below. IL Allocation of Settlement Proceeds A. Method of distribution. Pursuant to the National Settlement Agreements and any Bankruptcy Resolutions, Opioid Settlement Funds shall be distributed directly to the State and directly to Participating Local Governments in such proportions and for such uses as set forth in this MOA, provided Opioid Settlement Funds shall not be considered funds of the State or any Participating Local Government unless and until such time as each annual distribution is made. B. Overall allocation of funds. Opioid Settlement Funds will be initially allocated as follows: (i) 25% directly to the State ("State Abatement Fund"), and (ii) 75% directly to abatement funds established by Participating Local Governments ("Local Abatement Funds"). This initial allocation is subject to modification by Sections ILF, ILG, and ILH, below. C. Statutory change. 1. The Parties agree to work together in good faith to propose and lobby for legislation in the 2022 Minnesota legislative session to modify the distribution of the State's Opiate Epidemic Response Fund under Minnesota Statutes section 256.043, subd. 3(d), so that "50 percent of the remaining amount" is no longer appropriated to county social services, as related to Opioid Settlement Funds that are ultimately placed into the Minnesota Opiate Epidemic Response Fund ("Legislative Modification").' Such efforts include, but are not limited to, providing testimony and letters in support of the Legislative Modification. 2. It is the intent of the Parties that the Legislative Modification would affect only the county share under section 256.043, subd. 3(d), and would not impact the provision of funds to tribal social service agencies. Further, it is the intent of the Parties that the Legislative Modification would relate only to disposition of Opioid Settlement Funds and is not predicated on a change to the distribution of the Board of Pharmacy fee revenue that is deposited into the Opiate Epidemic Response Fund. D. Bill Drafting Workgroup. The Parties will work together to convene a Bill Drafting Workgroup to recommend draft legislation to achieve this Legislative Modification. The Workgroup will meet as often as practicable in December 2021 and January 2022 until recommended language is completed. Invitations to participate in the group shall be extended to the League of Minnesota Cities, the Association of Minnesota Counties, the Coalition of Greater Minnesota Cities, state agencies, the Governor's Office, the Attorney General's Office, the Opioid Epidemic Response Advisory Council, the Revisor's Office, and Minnesota tribal representatives. The Workgroup will host meetings with Members of the Minnesota House of Representatives and Minnesota Senate who have been involved in this matter to assist in crafting a bill draft. E. No payments until August 1, 2022. The Parties agree to take all steps necessary to ensure that any Opioid Settlement Funds ready for distribution directly to the State and Participating Local Governments under the National Settlement Agreements or Bankruptcy Resolutions are not actually distributed to the Parties until on or after August 1, 2022, in order to allow the Parties to pursue legislative change that would take effect before the Opioid Settlement Funds are received by the Parties. Such steps may include, but are not limited to, the Attorney General's Office delaying its filing of Consent Judgments in Minnesota state court memorializing the National Settlement Agreements. This provision will cease to apply upon the effective date of the Legislative Modification described above, if that date is prior to August 1, 2022. 1 It is the intent of the Parties that counties will continue to fund child protection services for children and families who are affected by addiction, in compliance with the Approved Uses in Exhibit A. 0 F. Effect of no statutory change by August 1, 2022. If the Legislative Modification described above does not take effect by August 1, 2022, the allocation between the Parties set forth in Section II.B shall be modified as follows: (i) 40% directly to the State Abatement Fund, and (ii) 60% to Local Abatement Funds. The Parties further agree to discuss potential amendment of this MOA if such legislation does not timely go into effect in accordance with this paragraph. G. Effect of later statutory change. If the Legislative Modification described above takes effect after August 1, 2022, the allocation between the Parties will be modified as follows: (i) 25% directly to the State Abatement Fund, and (ii) 75% to Local Abatement Funds. H. Effect of partial statutory change. If any legislative action otherwise modifies or diminishes the direct allocation of Opioid Settlement Funds to Participating Local Governments so that as a result the Participating Local Governments would receive less than 75 percent of the Opioid Settlement Funds (inclusive of amounts received by counties per statutory appropriation through the Minnesota Opiate Epidemic Response Fund), then the allocation set forth in Section ILB will be modified to ensure Participating Local Governments receive 75% of the Opioid Settlement Funds. L Participating Local Governments receiving payments. The proportions set forth in Exhibit B provide for payments directly to: (i) all Minnesota counties; and (ii) all Minnesota cities that (a) have a population of more than 30,000, based on the United States Census Bureau's Vintage 2019 population totals, (b) have funded or otherwise managed an established health care or treatment infrastructure (e.g., health department or similar agency), or (c) have initiated litigation against the Settling Defendants as of December 3, 2021. Allocation of funds between Participating Local Governments. The Local Abatement Funds shall be allocated to Participating Local Governments in such proportions as set forth in Exhibit B, attached hereto and incorporated herein by reference, which is based upon the MDL Matter's Opioid Negotiation Class Model.2 The proportions shall not change based on population changes during the term of the MOA. However, to the extent required by the terms of the National Settlement Agreements, the proportions set forth in Exhibit B must be adjusted: (i) to provide no payment from the National Settlement Agreements to any listed county or municipality that does not participate in the National Settlement Agreements; and (ii) to provide a reduced payment from the National Settlement Agreements to any listed county or city that signs on to the National Settlement Agreements after the Initial Participation Date. K. Redistribution in certain situations. In the event a Participating Local Government merges, dissolves, or ceases to exist, the allocation percentage for that Participating Local 2 More specifically, the proportions in Exhibit B were created based on Exhibit G to the National Settlement Agreements, which in turn was based on the MDL Matter's allocation criteria. Cities under 30,000 in population that had shares under the Exhibit G default allocation were removed and their shares were proportionally reallocated amongst the remaining subdivisions. Government shall be redistributed equitably based on the composition of the successor Local Government. In the event an allocation to a Local Government cannot be paid to the Local Government, such unpaid allocations will be allocated to Local Abatement Funds and be distributed in such proportions as set forth in Exhibit B. L. City may direct payments to county. Any city allocated a share may elect to have its full share or a portion of its full share of current or future annual distributions of settlement funds instead directed to the county or counties in which it is located, so long as that county or counties are Participating Local Governments[s]. Such an election must be made by January I each year to apply to the following fiscal year. If a city is located in more than one county, the city's funds will be directed based on the MDL Matter's Opioid Negotiation Class Model. III. Special Revenue Fund A. Creation of special revenue fund. Every Participating Local Government receiving Opioid Settlement Funds through direct distribution shall create a separate special revenue fund, as described below, that is designated for the receipt and expenditure of Opioid Settlement Funds. B. Procedures for special revenue fund. Funds in this special revenue fund shall not be commingled with any other money or funds of the Participating Local Government. The funds in the special revenue fund shall not be used for any loans or pledge of assets, unless the loan or pledge is for an Approved Use. Participating Local Governments may not assign to another entity their rights to receive payments of Opioid Settlement Funds or their responsibilities for funding decisions, except as provided in Section II.L. C. Process for drawingfrom om special revenue funds. Opioid Settlement Funds can be used for a purpose when the Governing Body includes in its budget or passes a separate resolution authorizing the expenditure of a stated amount of Opioid Settlement Funds for that purpose or those purposes during a specified period of time. 2. The budget or resolution must (i) indicate that it is an authorization for expenditures of opioid settlement funds; (ii) state the specific strategy or strategies the county or city intends to fund, using the item letter and/or number in Exhibit A to identify each funded strategy, if applicable; and (iii) state the amount dedicated to each strategy for a stated period of time. D. Local government grantmaking Participating Local Governments may make contracts with or grants to a nonprofit, charity, or other entity with Opioid Settlement Funds. E. Interest earned on special revenue fund. The funds in the special revenue fund may be invested, consistent with the investment limitations for local governments, and may be placed in an interest -bearing bank account. Any interest earned on the special revenue funds must be used in a way that is consistent with this MOA. IV. Opioid Remediation Activities A. Limitation on use of funds. This MOA requires that Opioid Settlement Funds be utilized only for future opioid remediation activities, and Parties shall expend Opioid Settlement Funds only for Approved Uses and for expenditures incurred after the effective date of this MOA, unless execution of the National Settlement Agreements requires a later date. Opioid Settlement Funds cannot be used to pay litigation costs, expenses, or attorney fees arising from the enforcement of legal claims related to the opioid epidemic, except for the portion of Opioid Settlement Funds that comprise the Backstop Fund described in Section VL For the avoidance of doubt, counsel for Litigating Local Governments may recover litigation costs, expenses, or attorney fees from the common benefit, contingency fee, and cost funds established in the National Settlement Agreements, as well as the Backstop Fund described in Section VI. B. Public health departments as Chief Strategists. For Participating Local Governments that have public health departments, the public health departments shall serve as the lead agency and Chief Strategist to identify, collaborate, and respond to local issues as Local Governments decide how to leverage and disburse Opioid Settlement Funds. In their role as Chief Strategist, public health departments will convene multi -sector meetings and lead efforts that build upon local efforts like Community Health Assessments and Community Health Improvement Plans, while fostering community focused and collaborative evidence -informed approaches that prevent and address addiction across the areas of public health, human services, and public safety. Chief Strategists should consult with municipalities located within their county in the development of any Community Health Assessment, and are encouraged to collaborate with law enforcement agencies in the county where appropriate. C. Administrative expenses. Reasonable administrative costs for the State or Local Government to administer its allocation of the Opioid Settlement Funds shall not exceed actual costs, 10% of the relevant allocation of the Opioid Settlement Funds, or any administrative expense limitation imposed by the National Settlement Agreements or Bankruptcy Resolution, whichever is less. D. Regions. Two or more Participating Local Governments may at their discretion form a new group or utilize an existing group ("Region") to pool their respective shares of settlement funds and make joint spending decisions. Participating Local Governments may choose to create a Region or utilize an existing Region under a joint exercise of powers under Minn. Stat. § 471.59. E. Consultation and partnerships. 1. Each county receiving Opioid Settlement Funds must consult annually with the municipalities in the county regarding future use of the settlement funds in the 7 county, including by holding an annual meeting with all municipalities in the county in order to receive input as to proposed uses of the Opioid Settlement Funds and to encourage collaboration between Local Governments both within and beyond the county. These meetings shall be open to the public. 2. Participating Local Governments within the same County Area have a duty to regularly consult with each other to coordinate spending priorities. 3. Participating Local Governments can form partnerships at the local level whereby Participating Local Governments dedicate a portion of their Opioid Settlement Funds to support city- or community -based work with local stakeholders and partners within the Approved Uses. F. Collaboration. The State and Participating Local Governments must collaborate to promote effective use of Opioid Settlement Funds, including through the sharing of expertise, training, and technical assistance. They will also coordinate with trusted partners, including community stakeholders, to collect and share information about successful regional and other high -impact strategies and opioid treatment programs. V. Reporting and Compliance A. Construction of reporting and compliance provisions. Reporting and compliance requirements will be developed and mutually agreed upon by the Parties, utilizing the recommendations provided by the Advisory Panel to the Attorney General on Distribution and Allocation of Opioid Settlement Funds. B. Reporting Workgroup. The Parties will work together to establish a Reporting Workgroup that includes representatives of the Attorney General's Office, state stakeholders, and city and county representatives, who will meet on a regular basis to develop reporting and compliance recommendations. The Reporting Workgroup must produce a set of reporting and compliance measures by June 1, 2022. Such reporting and compliance measures will be effective once approved by representatives of the Attorney General's Office, the Governor's Office, the Association of Minnesota Counties, and the League of Minnesota Cities that are on the Workgroup. VL Backstop Fund A. National Attorney Fee Fund. The National Settlement Agreements provide for the payment of all or a portion of the attorney fees and costs owed by Litigating Local Governments to private attorneys specifically retained to file suit in the opioid litigation ("National Attorney Fee Fund"). The Parties acknowledge that the National Settlement Agreements may provide for a portion of the attorney fees of Litigating Local Governments. B. Backstop Fund and Waiver of Contingency Fee. The Parties agree that the Participating Local Governments will create a supplemental attorney fees fund (the "Backstop Fund") to be used to compensate private attorneys ("Counsel") for Local Governments that filed opioid lawsuits on or before December 3, 2021 ("Litigating Local Governments"). By order dated August 6, 2021, Judge Polster capped all applicable contingent fee agreements at 15%. Judge Polster's 15% cap does not limit fees from the National Attorney Fee Fund or from any state backstop fund for attorney fees, but private attorneys for local governments must waive their contingent fee agreements to receive payment from the National Attorney Fee Fund. Judge Polster recognized that a state backstop fund can be designed to incentivize private attorneys to waive their right to enforce contingent fee agreements and instead apply to the National Attorney Fee Fund, with the goals of achieving greater subdivision participation and higher ultimate payouts to both states and local governments. Accordingly, in order to seek payment from the Backstop Fund, Counsel must agree to waive their contingency fee agreements relating to these National Settlement Agreements and first apply to the National Attorney Fee Fund. C. Backstop Fund Source. The Backstop Fund will be funded by seven percent (7%) of the share of each payment made to the Local Abatement Funds from the National Settlement Agreements (annual or otherwise), based upon the initial allocation of 25% directly to the State Abatement Fund and 75% directly to Local Abatement Funds, and will not include payments resulting from the Purdue or Mallinckrodt Bankruptcies. In the event that the initial allocation is modified pursuant to Section ILF. above, then the Backstop Fund will be funded by 8.75% of the share of each payment made to the Local Abatement Funds from the National Settlement Agreements (annual or otherwise), based upon the modified allocation of 40% directly to the State Abatement Fund and 60% directly to the Local Abatement Funds, and will not include payments resulting from the Purdue or Mallinckrodt Bankruptcies. In the event that the allocation is modified pursuant to Section ILG. or Section ILH. above, back to an allocation of 25% directly to the State Abatement Fund and 75% directly to Local Abatement Funds, then the Backstop Fund will be funded by 7% of the share of each payment made to the Local Abatement Funds from the National Settlement Agreements (annual or otherwise), and will not include payments resulting from the Purdue or Mallinckrodt Bankruptcies. D. Backstop Fund Payment Cap. Any attorney fees paid from the Backstop Fund, together with any compensation received from the National Settlement Agreements' Contingency Fee Fund, shall not exceed 15% of the total gross recovery of the Litigating Local Governments' share of funds from the National Settlement Agreements. To avoid doubt, in no instance will Counsel receive more than 15% of the amount paid to their respective Litigating Local Government client(s) when taking into account what private attorneys receive from both the Backstop Fund and any fees received from the National Settlement Agreements' Contingency Fee Fund. E. Requirements to Seek Payment from Backstop Fund. A private attorney may seek payment from the Backstop Fund in the event that funds received by Counsel from the National Settlement Agreements' Contingency Fee Fund are insufficient to cover the amount that would be due to Counsel under any contingency fee agreement with a Litigating Local Government based on any recovery Litigating Local Governments receive from the National Settlement Agreements. Before seeking any payment from the Backstop Fund, 3 Order, In re: Nat'l Prescription Opiate Litig., Case No. 17-MD-02804, Doc. No. 3814 (N.D. Ohio August 6, 2021). 9 private attorneys must certify that they first sought fees from the National Settlement Agreements' Contingency Fee Fund, and must certify that they agreed to accept the maximum fees payments awarded to them. Nothing in this Section, or in the terms of this Agreement, shall be construed as a waiver of fees, contractual or otherwise, with respect to fees that may be recovered under a contingency fee agreement or otherwise from other past or future settlements, verdicts, or recoveries related to the opioid litigation. F. Special Master. A special master will administer the Backstop Fund, including overseeing any distribution, evaluating the requests of Counsel for payment, and determining the appropriate amount of any payment from the Backstop Fund. The special master will be selected jointly by the Minnesota Attorney General and the Hennepin County Attorney, and will be one of the following individuals: Hon. Jeffrey Keyes, Hon. David Lillehaug; or Hon. Jack Van de North. The special master will be compensated from the Backstop Fund. In the event that a successor special master is needed, the Minnesota Attorney General and the Hennepin County Attorney will jointly select the successor special master from the above -listed individuals. If none of the above -listed individuals is available to serve as the successor special master, then the Minnesota Attorney General and the Hennepin County Attorney will jointly select a successor special master from a list of individuals that is agreed upon between the Minnesota Attorney General, the Hennepin County Attorney, and Counsel. G. Special Master Determinations. The special master will determine the amount and timing of any payment to Counsel from the Backstop Fund. The special master shall make one determination regarding payment of attorney fees to Counsel, which will apply through the term of the recovery from the National Settlement Agreements. In making such determinations, the special master shall consider the amounts that have been or will be received by the private attorney's firm from the National Settlement Agreements' Contingency Fee Fund relating to Litigating Local Governments; the contingency fee contracts; the dollar amount of recovery for Counsel's respective clients who are Litigating Local Governments; the Backstop Fund Payment Cap above; the complexity of the legal issues involved in the opioid litigation; work done to directly benefit the Local Governments within the State of Minnesota; and the principles set forth in the Minnesota Rules of Professional Conduct, including the reasonable and contingency fee principles of Rule 1.5. In the interest of transparency, Counsel shall provide information in their initial fee application about the total amount of fees that Counsel have received or will receive from the National Attorney Fee Fund related to the Litigating Local Governments. H. Special Master Proceedings. Counsel seeking payment from the Backstop Fund may also provide written submissions to the special master, which may include declarations from counsel, summaries relating to the factors described above, and/or attestation regarding total payments awarded or anticipated from the National Settlement Agreements' Contingency Fee Fund. Private attorneys shall not be required to disclose work product, proprietary or confidential information, including but not limited to detailed billing or lodestar records. To the extent that counsel rely upon written submissions to support their application to the special master, the special master will incorporate said submission or summary into the record. Any proceedings before the special master and documents filed with the special master shall be public, and the special master's determinations regarding 10 any payment from the Backstop Funds shall be transparent, public, final, and not appealable. L Distribution of Any Excess Funds. To the extent the special master determines that the Backstop Fund exceeds the amount necessary for payment to Counsel, the special master shall distribute any excess amount to Participating Local Governments according to the percentages set forth in Exhibit B. J. Term. The Backstop Fund will be administered for (a) the length of the National Litigation Settlement payments; or (b) until all Counsel for Litigating Local Governments have either (i) received payments equal to the Backstop Fund Payment Cap above or (ii) received the full amount determined by the special master; whichever occurs first. K. No State Funds Toward Attorney. For the avoidance of doubt, no portion of the State Abatement Fund will be used to fund the Backstop Fund or in any other way to fund any Litigating Local Government's attorney fees and expenses. Any funds that the State receives from the National Settlement Agreements as attorney fees and costs or in lieu of attorney fees and costs, including the Additional Restitution Amounts, will be treated as State Abatement Funds. VIL General Terms A. Scope of agreement. This MOA applies to all settlements under the National Settlement Agreements with Settling Defendants and the Bankruptcy Resolutions with Bankruptcy Defendants.4 The Parties agree to discuss the use, as the Parties may deem appropriate in the future, of the settlement terms set out herein (after any necessary amendments) for resolutions with Opioid Supply Chain Participants not covered by the National Settlement Agreements or a Bankruptcy Resolution. The Parties acknowledge that this MOA does not excuse any requirements placed upon them by the terms of the National Settlement Agreements or any Bankruptcy Resolution, except to the extent those terms allow for a State -Subdivision Agreement to do so. B. When MOA takes effect. 1. This MOA shall become effective at the time a sufficient number of Local Governments have joined the MOA to qualify this MOA as a State -Subdivision Agreement under the National Settlement Agreements or as a Statewide Abatement Agreement under any Bankruptcy Resolution. If this MOA does not thereby qualify as a State -Subdivision Agreement or Statewide Abatement Agreement, this MOA will have no effect. 2. The Parties may conditionally agree to sign on to the MOA through a letter of intent, resolution, or similar written statement, declaration, or pronouncement declaring 4 For the avoidance of doubt, this includes settlements reached with AmerisourceBergen, Cardinal Health, and McKesson, and Janssen, and Bankruptcy Resolutions involving Purdue Pharma L.P., and Mallinckrodt plc. 11 their intent to sign on to the MOA if the threshold for Party participation in a specific Settlement is achieved. C. Dispute resolution. 1. If any Party believes another Party has violated the terms of this MOA, the alleging Party may seek to enforce the terms of this MOA in Ramsey County District Court, provided the alleging Party first provides notice to the alleged offending Party of the alleged violation and a reasonable opportunity to cure the alleged violation. 2. If a Party believes another Party, Region, or individual involved in the receipt, distribution, or administration of Opioid Settlement Funds has violated any applicable ethics codes or rules, a complaint shall be lodged with the appropriate forum for handling such matters. 3. If a Party believes another Party, Region, or individual involved in the receipt, distribution, or administration of Opioid Settlement Funds violated any Minnesota criminal law, such conduct shall be reported to the appropriate criminal authorities. D. Amendments. The Parties agree to make such amendments as necessary to implement the intent of this MOA. E. Applicable law and venue. Unless otherwise required by the National Settlement Agreements or a Bankruptcy Resolution, this MOA, including any issues related to interpretation or enforcement, is governed by the laws of the State of Minnesota. Any action related to the provisions of this MOA must be adjudicated by the Ramsey County District Court. If any provision of this MOA is held invalid by any court of competent jurisdiction, this invalidity does not affect any other provision which can be given effect without the invalid provision. F. Relationship of this MOA to other agreements and resolutions. All Parties acknowledge and agree that the National Settlement Agreements will require a Participating Local Government to release all its claims against the Settling Defendants to receive direct allocation of Opioid Settlement Funds. All Parties further acknowledge and agree that based on the terms of the National Settlement Agreements, a Participating Local Government may receive funds through this MOA only after complying with all requirements set forth in the National Settlement Agreements to release its claims. This MOA is not a promise from any Party that any National Settlement Agreements or Bankruptcy Resolution will be fmalized or executed. G. When MOA is no longer in effect. This MOA is effective until one year after the last date on which any Opioid Settlement Funds are being spent by the Parties pursuant to the National Settlement Agreements and any Bankruptcy Resolution. H. No waiver for failure to exercise. The failure of a Party to exercise any rights under this MOA will not be deemed to be a waiver of any right or any future rights. 12 L No effect on authority of Parties. Nothing in this MOA should be construed to limit the power or authority of the State of Minnesota, the Attorney General, or the Local Governments, except as expressly set forth herein. J. Signing and execution. This MOA may be executed in counterparts, each of which constitutes an original, and all of which constitute one and the same agreement. This MOA may be executed by facsimile or electronic copy in any image format. Each Party represents that all procedures necessary to authorize such Party's execution of this MOA have been performed and that the person signing for such Party has been authorized to execute the MOA in an official capacity that binds the Party. 13 This Minnesota Opioids State -Subdivision Memorandum of Agreement is signed this day of by: Name and Title: On behalf o£ 14 FXHIRIT A List of Opioid Remediation Uses Settlement fund recipients shall choose from among abatement strategies, including but not limited to those listed in this Exhibit. The programs and strategies listed in this Exhibit are not exclusive, and fund recipients shall have flexibility to modify their abatement approach as needed and as new uses are discovered. PART ONE: TREATMENT A. TREAT OPIOID USE DISORDER (OUD) Support treatment of Opioid Use Disorder ("OUD") and any co-occurring Substance Use Disorder or Mental Health ("SUD/MH") conditions through evidence -based or evidence - informed programs or strategies that may include, but are not limited to, those that:6 1. Expand availability of treatment for OUD and any co-occurring SUD/MH conditions, including all forms of Medication for Opioid Use Disorder ("MOUD" )7 approved by the U.S. Food and Drug Administration. 2. Support and reimburse evidence -based services that adhere to the American Society of Addiction Medicine ("ASAM") continuum of care for OUD and any co- occurring SUD/MH conditions. Expand telehealth to increase access to treatment for OUD and any co-occurring SUD/MH conditions, including MOUD, as well as counseling, psychiatric support, and other treatment and recovery support services. 4. Improve oversight of Opioid Treatment Programs ("OTPs") to assure evidence - based or evidence -informed practices such as adequate methadone dosing and low threshold approaches to treatment. 5 Use of the terms "evidence -based," "evidence -informed," or "best practices" shall not limit the ability of recipients to fund innovative services or those built on culturally specific needs. Rather, recipients are encouraged to support culturally appropriate services and programs for persons with OUD and any co-occurring SUD/MH conditions. 6 As used in this Exhibit, words like "expand," "fund," "provide" or the like shall not indicate a preference for new or existing programs. 7 Historically, pharmacological treatment for opioid use disorder was referred to as "Medication - Assisted Treatment" ("MAT"). It has recently been determined that the better term is "Medication for Opioid Use Disorder" ("MOUD"). This Exhibit will use "MOUD" going forward. Use of the term MOUD is not intended to and shall in no way limit abatement programs or strategies now or into the future as new strategies and terminology evolve. Support mobile intervention, treatment, and recovery services, offered by qualified professionals and service providers, such as peer recovery coaches, for persons with OUD and any co-occurring SUD/MH conditions and for persons who have experienced an opioid overdose. 6. Provide treatment of trauma for individuals with OUD (e.g., violence, sexual assault, human trafficking, or adverse childhood experiences) and family members (e.g., surviving family members after an overdose or overdose fatality), and training of health care personnel to identify and address such trauma. 7. Support detoxification (detox) and withdrawal management services for people with OUD and any co-occurring SUD/MH conditions, including but not limited to medical detox, referral to treatment, or connections to other services or supports. Provide training on MOUD for health care providers, first responders, students, or other supporting professionals, such as peer recovery coaches or recovery outreach specialists, including telementoring to assist community -based providers in rural or underserved areas. 9. Support workforce development for addiction professionals who work with persons with OUD and any co-occurring SUD/MH or mental health conditions. 10. Offer fellowships for addiction medicine specialists for direct patient care, instructors, and clinical research for treatments. 11. Offer scholarships and supports for certified addiction counselors, licensed alcohol and drug counselors, licensed clinical social workers, licensed mental health counselors, and other mental and behavioral health practitioners or workers, including peer recovery coaches, peer recovery supports, and treatment coordinators, involved in addressing OUD and any co-occurring SUD/MH or mental health conditions, including, but not limited to, training, scholarships, fellowships, loan repayment programs, continuing education, licensing fees, or other incentives for providers to work in rural or underserved areas. 12. Provide funding and training for clinicians to obtain a waiver under the federal Drug Addiction Treatment Act of 2000 ("DATA 2000") to prescribe MOUD for OUD, and provide technical assistance and professional support to clinicians who have obtained a DATA 2000 waiver. 13. Dissemination of web -based training curricula, such as the American Academy of Addiction Psychiatry's Provider Clinical Support Service—Opioids web -based training curriculum and motivational interviewing. 14. Develop and disseminate new curricula, such as the American Academy of Addiction Psychiatry's Provider Clinical Support Service for Medication — Assisted Treatment. 2 B. SUPPORT PEOPLE IN TREATMENT AND RECOVERY Support people in recovery from OUD and any co-occurring SUD/MH conditions through evidence -based or evidence -informed programs or strategies that may include, but are not limited to, the programs or strategies that: Provide comprehensive wrap -around services to individuals with OUD and any co-occurring SUD/MH conditions, including housing, transportation, education, job placement, job training, or childcare. 2. Provide the full continuum of care of treatment and recovery services for OUD and any co-occurring SUD/MH conditions, including supportive housing, peer support services and counseling, community navigators, case management, and connections to community -based services. Provide counseling, peer -support, recovery case management and residential treatment with access to medications for those who need it to persons with OUD and any co-occurring SUD/MH conditions. 4. Provide access to housing for people with OUD and any co-occurring SUD/MH conditions, including supportive housing, recovery housing, housing assistance programs, training for housing providers, or recovery housing programs that allow or integrate FDA -approved medication with other support services. Provide community support services, including social and legal services, to assist in deinstitutionalizing persons with OUD and any co-occurring SUD/MH conditions. 6. Support or expand peer -recovery centers, which may include support groups, social events, computer access, or other services for persons with OUD and any co-occurring SUD/MH conditions. 7. Provide or support transportation to treatment or recovery programs or services for persons with OUD and any co-occurring SUD/MH conditions. Provide employment training or educational services for persons in treatment for or recovery from OUD and any co-occurring SUD/MH conditions. 9. Identify successful recovery programs such as physician, pilot, and college recovery programs, and provide support and technical assistance to increase the number and capacity of high -quality programs to help those in recovery. 10. Engage non -profits, faith -based communities, and community coalitions to support people in treatment and recovery and to support family members in their efforts to support the person with OUD in the family. 11. Provide training and development of procedures for government staff to appropriately interact and provide social and other services to individuals with or in recovery from OUD, including reducing stigma. 12. Support stigma reduction efforts regarding treatment and support for persons with OUD, including reducing the stigma on effective treatment. 13. Create or support culturally appropriate services and programs for persons with OUD and any co-occurring SUD/MH conditions, including but not limited to new Americans, African Americans, and American Indians. 14. Create and/or support recovery high schools. 15. Hire or train behavioral health workers to provide or expand any of the services or supports listed above. C. CONNECT PEOPLE WHO NEED HELP TO THE HELP THEY NEED (CONNECTIONS TO CARE) Provide connections to care for people who haver are at risk of developing—OUD and any co-occurring SUD/MH conditions through evidence -based or evidence -informed programs or strategies that may include, but are not limited to, those that: Ensure that health care providers are screening for OUD and other risk factors and know how to appropriately counsel and treat (or refer if necessary) a patient for OUD treatment. 2. Fund Screening, Brief Intervention and Referral to Treatment ("SBIRT") programs to reduce the transition from use to disorders, including SBIRT services to pregnant women who are uninsured or not eligible for Medicaid. Provide training and long-term implementation of SBIRT in key systems (health, schools, colleges, criminal justice, and probation), with a focus on youth and young adults when transition from misuse to opioid disorder is common. 4. Purchase automated versions of SBIRT and support ongoing costs of the technology. Expand services such as navigators and on -call teams to begin MOUD in hospital emergency departments. 6. Provide training for emergency room personnel treating opioid overdose patients on post -discharge planning, including community referrals for MOUD, recovery case management or support services. 7. Support hospital programs that transition persons with OUD and any co-occurring SUD/MH conditions, or persons who have experienced an opioid overdose, into clinically appropriate follow-up care through a bridge clinic or similar approach. 0 8. Support crisis stabilization centers that serve as an alternative to hospital emergency departments for persons with OUD and any co-occurring SUD/MH conditions or persons that have experienced an opioid overdose. 9. Support the work of Emergency Medical Systems, including peer support specialists, to connect individuals to treatment or other appropriate services following an opioid overdose or other opioid-related adverse event. 10. Provide funding for peer support specialists or recovery coaches in emergency departments, detox facilities, recovery centers, recovery housing, or similar settings; offer services, supports, or connections to care to persons with OUD and any co-occurring SUD/MH conditions or to persons who have experienced an opioid overdose. 11. Expand warm hand-off services to transition to recovery services. 12. Create or support school -based contacts that parents can engage with to seek immediate treatment services for their child; and support prevention, intervention, treatment, and recovery programs focused on young people. 13. Develop and support best practices on addressing OUD in the workplace. 14. Support assistance programs for health care providers with OUD. 15. Engage non -profits and the faith community as a system to support outreach for treatment. 16. Support centralized call centers that provide information and connections to appropriate services and supports for persons with OUD and any co-occurring SUD/MH conditions. D. ADDRESS THE NEEDS OF CRIMINAL JUSTICE -INVOLVED PERSONS Address the needs of persons with OUD and any co-occurring SUD/MH conditions who are involved in, are at risk of becoming involved in, or are transitioning out of the criminal justice system through evidence -based or evidence -informed programs or strategies that may include, but are not limited to, those that: Support pre -arrest or pre -arraignment diversion and deflection strategies for persons with OUD and any co-occurring SUD/MH conditions, including established strategies such as: Self -referral strategies such as the Angel Programs or the Police Assisted Addiction Recovery Initiative (" PAARP'); 2. Active outreach strategies such as the Drug Abuse Response Team ("DART") model; 3. "Naloxone Plus" strategies, which work to ensure that individuals who have received naloxone to reverse the effects of an overdose are then linked to treatment programs or other appropriate services; 4. Officer prevention strategies, such as the Law Enforcement Assisted Diversion ("LEAD") model; 5. Officer intervention strategies such as the Leon County, Florida Adult Civil Citation Network or the Chicago Westside Narcotics Diversion to Treatment Initiative; or 6. Co -responder and/or alternative responder models to address OUD-related 911 calls with greater SUD expertise. 2. Support pre-trial services that connect individuals with OUD and any co- occurring SUD/MH conditions to evidence -informed treatment, including MOUD, and related services. Support treatment and recovery courts that provide evidence -based options for persons with OUD and any co-occurring SUD/MH conditions. 4. Provide evidence -informed treatment, including MOUD, recovery support, harm reduction, or other appropriate services to individuals with OUD and any co- occurring SUD/MH conditions who are incarcerated in jail or prison. Provide evidence -informed treatment, including MOUD, recovery support, harm reduction, or other appropriate services to individuals with OUD and any co- occurring SUD/MH conditions who are leaving jail or prison or have recently left jail or prison, are on probation or parole, are under community corrections supervision, or are in re-entry programs or facilities. 6. Support critical time interventions ("CTT'), particularly for individuals living with dual -diagnosis OUD/serious mental illness, and services for individuals who face immediate risks and service needs and risks upon release from correctional settings. 7. Provide training on best practices for addressing the needs of criminal justice - involved persons with OUD and any co-occurring SUD/MH conditions to law enforcement, correctional, or judicial personnel or to providers of treatment, recovery, harm reduction, case management, or other services offered in connection with any of the strategies described in this section. E. ADDRESS THE NEEDS OF THE PERINATAL POPULATION. CAREGIVERS AND FAMILIES, INCLUDING BABIES WITH NEONATAL OPIOID WITHDRAWAL SYNDROME. Address the needs of the perinatal population and caregivers with OUD and any co- occurring SUD/MH conditions, and the needs of their families, including babies with neonatal opioid withdrawal syndrome ("NOWY ), through evidence -based or evidence - informed programs or strategies that may include, but are not limited to, those that: Support evidence -based or evidence -informed treatment, including MOUD, recovery services and supports, and prevention services for the perinatal population —or individuals who could become pregnant —who have OUD and any co-occurring SUD/MH conditions, and other measures to educate and provide support to caregivers and families affected by Neonatal Opioid Withdrawal Syndrome. 2. Expand comprehensive evidence -based treatment and recovery services, including MOUD, for uninsured individuals with OUD and any co-occurring SUD/MH conditions for up to 12 months postpartum. Provide training for obstetricians or other healthcare personnel who work with the perinatal population and their families regarding treatment of OUD and any co- occurring SUD/MH conditions. 4. Expand comprehensive evidence -based treatment and recovery support for NOWS babies; expand services for better continuum of care with infant -caregiver dyad; and expand long-term treatment and services for medical monitoring of NOWS babies and their caregivers and families. Provide training to health care providers who work with the perinatal population and caregivers on best practices for compliance with federal requirements that children born with NOWS get referred to appropriate services and receive a plan of safe care. 6. Provide child and family supports for caregivers with OUD and any co-occurring SUD/MH conditions, emphasizing the desire to keep families together. 7. Provide enhanced support for children and family members suffering trauma as a result of addiction in the family; and offer trauma -informed behavioral health treatment for adverse childhood events. Offer home -based wrap -around services to persons with OUD and any co- occurring SUD/MH conditions, including, but not limited to, parent skills training. 9. Provide support for Children's Services —Fund additional positions and services, including supportive housing and other residential services, relating to children being removed from the home and/or placed in foster care due to custodial opioid use. 7 PART TWO: PREVENTION F. PREVENT OVER -PRESCRIBING AND ENSURE APPROPRIATE PRESCRIBING AND DISPENSING OF OPIOIDS Support efforts to prevent over -prescribing and ensure appropriate prescribing and dispensing of opioids through evidence -based or evidence -informed programs or strategies that may include, but are not limited to, the following: Funding medical provider education and outreach regarding best prescribing practices for opioids consistent with the Guidelines for Prescribing Opioids for Chronic Pain from the U.S. Centers for Disease Control and Prevention, including providers at hospitals (academic detailing). 2. Training for health care providers regarding safe and responsible opioid prescribing, dosing, and tapering patients off opioids. Continuing Medical Education (CME) on appropriate prescribing of opioids. 4. Providing Support for non-opioid pain treatment alternatives, including training providers to offer or refer to multi -modal, evidence -informed treatment of pain. Supporting enhancements or improvements to Prescription Drug Monitoring Programs ("PDMPs"), including, but not limited to, improvements that: 1. Increase the number of prescribers using PDMPs; 2. Improve point -of -care decision -making by increasing the quantity, quality, or format of data available to prescribers using PDMPs, by improving the interface that prescribers use to access PDMP data, or both; or 3. Enable states to use PDMP data in support of surveillance or intervention strategies, including MOUD referrals and follow-up for individuals identified within PDMP data as likely to experience OUD in a manner that complies with all relevant privacy and security laws and rules. 6. Ensuring PDMPs incorporate available overdose/naloxone deployment data, including the United States Department of Transportation's Emergency Medical Technician overdose database in a manner that complies with all relevant privacy and security laws and rules. 7. Increasing electronic prescribing to prevent diversion or forgery. Educating dispensers on appropriate opioid dispensing. G. PREVENT MISUSE OF OPIOIDS Support efforts to discourage or prevent misuse of opioids through evidence -based or evidence -informed programs or strategies that may include, but are not limited to, the following: Funding media campaigns to prevent opioid misuse, including but not limited to focusing on risk factors and early interventions. 2. Corrective advertising or affirmative public education campaigns based on evidence. Public education relating to drug disposal. 4. Drug take -back disposal or destruction programs. Funding community anti -drug coalitions that engage in drug prevention efforts. 6. Supporting community coalitions in implementing evidence -informed prevention, such as reduced social access and physical access, stigma reduction —including staffing, educational campaigns, support for people in treatment or recovery, or training of coalitions in evidence -informed implementation, including the Strategic Prevention Framework developed by the U.S. Substance Abuse and Mental Health Services Administration ("SAMHSA"). 7. Engaging non -profits and faith -based communities as systems to support prevention. Funding evidence -based prevention programs in schools or evidence -informed school and community education programs and campaigns for students, families, school employees, school athletic programs, parent -teacher and student associations, and others. 9. School -based or youth -focused programs or strategies that have demonstrated effectiveness in preventing drug misuse and seem likely to be effective in preventing the uptake and use of opioids. 10. Create or support community -based education or intervention services for families, youth, and adolescents at risk for OUD and any co-occurring SUD/MH conditions. 11. Support evidence -informed programs or curricula to address mental health needs of young people who may be at risk of misusing opioids or other drugs, including emotional modulation and resilience skills. 12. Support greater access to mental health services and supports for young people, including services and supports provided by school nurses, behavioral health workers or other school staff, to address mental health needs in young people that (when not properly addressed) increase the risk of opioid or another drug misuse. H. PREVENT OVERDOSE DEATHS AND OTHER HARMS (HARM REDUCTION) Support efforts to prevent or reduce overdose deaths or other opioid-related harms through evidence -based or evidence -informed programs or strategies that may include, but are not limited to, the following: Increased availability and distribution of naloxone and other drugs that treat overdoses for first responders, overdose patients, individuals with OUD and their friends and family members, schools, community navigators and outreach workers, persons being released from jail or prison, or other members of the general public. 2. Public health entities providing free naloxone to anyone in the community. Training and education regarding naloxone and other drugs that treat overdoses for first responders, overdose patients, patients taking opioids, families, schools, community support groups, and other members of the general public. 4. Enabling school nurses and other school staff to respond to opioid overdoses, and provide them with naloxone, training, and support. Expanding, improving, or developing data tracking software and applications for overdoses/naloxone revivals. 6. Public education relating to emergency responses to overdoses. 7. Public education relating to immunity and Good Samaritan laws. Educating first responders regarding the existence and operation of immunity and Good Samaritan laws. 9. Syringe service programs and other evidence -informed programs to reduce harms associated with intravenous drug use, including supplies, staffing, space, peer support services, referrals to treatment, fentanyl checking, connections to care, and the full range of harm reduction and treatment services provided by these programs. 10. Expanding access to testing and treatment for infectious diseases such as HIV and Hepatitis C resulting from intravenous opioid use. 11. Supporting mobile units that offer or provide referrals to harm reduction services, treatment, recovery supports, health care, or other appropriate services to persons that use opioids or persons with OUD and any co-occurring SUD/MH conditions. 10 12. Providing training in harm reduction strategies to health care providers, students, peer recovery coaches, recovery outreach specialists, or other professionals that provide care to persons who use opioids or persons with OUD and any co- occurring SUD/MH conditions. 13. Supporting screening for fentanyl in routine clinical toxicology testing. PART THREE: OTHER STRATEGIES L FIRST RESPONDERS In addition to items in section C, D and H relating to first responders, support the following: 1. Law enforcement expenditures related to the opioid epidemic. 2. Education of law enforcement or other first responders regarding appropriate practices and precautions when dealing with fentanyl or other drugs. Provision of wellness and support services for first responders and others who experience secondary trauma associated with opioid-related emergency events. J. LEADERSHIP, PLANNING AND COORDINATION Support efforts to provide leadership, planning, coordination, facilitations, training and technical assistance to abate the opioid epidemic through activities, programs, or strategies that may include, but are not limited to, the following: Statewide, regional, local or community regional planning to identify root causes of addiction and overdose, goals for reducing harms related to the opioid epidemic, and areas and populations with the greatest needs for treatment intervention services, and to support training and technical assistance and other strategies to abate the opioid epidemic described in this opioid abatement strategy list. 2. A dashboard to (a) share reports, recommendations, or plans to spend opioid settlement funds; (b) to show how opioid settlement funds have been spent; (c) to report program or strategy outcomes; or (d) to track, share or visualize key opioid- or health -related indicators and supports as identified through collaborative statewide, regional, local or community processes. Invest in infrastructure or staffing at government or not -for -profit agencies to support collaborative, cross -system coordination with the purpose of preventing overprescribing, opioid misuse, or opioid overdoses, treating those with OUD and any co-occurring SUD/MH conditions, supporting them in treatment or recovery, connecting them to care, or implementing other strategies to abate the opioid epidemic described in this opioid abatement strategy list. 11 4. Provide resources to staff government oversight and management of opioid abatement programs. Support multidisciplinary collaborative approaches consisting of, but not limited to, public health, public safety, behavioral health, harm reduction, and others at the state, regional, local, nonprofit, and community level to maximize collective impact. K. TRAINING In addition to the training referred to throughout this document, support training to abate the opioid epidemic through activities, programs, or strategies that may include, but are not limited to, those that: Provide funding for staff training or networking programs and services to improve the capability of government, community, and not -for -profit entities to abate the opioid crisis. 2. Support infrastructure and staffing for collaborative cross -system coordination to prevent opioid misuse, prevent overdoses, and treat those with OUD and any co- occurring SUD/MH conditions, or implement other strategies to abate the opioid epidemic described in this opioid abatement strategy list (e.g., health care, primary care, pharmacies, PDMPs, etc.). L. RESEARCH Support opioid abatement research that may include, but is not limited to, the following: Monitoring, surveillance, data collection and evaluation of programs and strategies described in this opioid abatement strategy list. 2. Research non-opioid treatment of chronic pain. 3. Research on improved service delivery for modalities such as SBIRT that demonstrate promising but mixed results in populations vulnerable to opioid use disorders. 4. Research on novel harm reduction and prevention efforts such as the provision of fentanyl test strips. 5. Research on innovative supply-side enforcement efforts such as improved detection of mail -based delivery of synthetic opioids. 6. Expanded research on swift/certain/fair models to reduce and deter opioid misuse within criminal justice populations that build upon promising approaches used to address other substances (e.g., Hawaii HOPE and Dakota 24/7). 12 7. Epidemiological surveillance of OUD-related behaviors in critical populations, including individuals entering the criminal justice system, including, but not limited to approaches modeled on the Arrestee Drug Abuse Monitoring (" ADAM') system. 8. Qualitative and quantitative research regarding public health risks and harm reduction opportunities within illicit drug markets, including surveys of market participants who sell or distribute illicit opioids. 9. Geospatial analysis of access barriers to MOUD and their association with treatment engagement and treatment outcomes. M. POST-MORTEM Toxicology tests for the range of opioids, including synthetic opioids, seen in overdose deaths as well as newly evolving synthetic opioids infiltrating the drug supply. 2. Toxicology method development and method validation for the range of synthetic opioids observed now and in the future, including the cost of installation, maintenance, repairs and training of capital equipment. Autopsies in cases of overdose deaths resulting from opioids and synthetic opioids. 4. Additional storage space/facilities for bodies directly related to opioid or synthetic opioid related deaths. Comprehensive death investigations for individuals where a death is caused by or suspected to have been caused by an opioid or synthetic opioid overdose, whether intentional or accidental (overdose fatality reviews). 6. Indigent burial for unclaimed remains resulting from overdose deaths. 7. Navigation -to -care services for individuals with opioid use disorder who are encountered by the medical examiner's office as either family and/or social network members of decedents dying of opioid overdose. Epidemiologic data management and reporting to public health and public safety stakeholders regarding opioid overdose fatalities. 13 EXHIBIT B Local Abatement Funds Allocation Subdivision Allocation Percentage AITKIN COUNTY 0.5760578506020% Andover city 0.1364919450741% ANOKA COUNTY 5.0386504680954% Apple Valley city 0.2990817344560% BECKER COUNTY 0.6619330684437% BELTRAMI COUNTY 0.7640787092763% BENTON COUNTY 0.6440948102319% BIG STONE COUNTY 0.1194868774775% Blaine city 0.4249516912759% Bloomington city 0.4900195550092% BLUE EARTH COUNTY 0.6635420704652% Brooklyn Center city 0.1413853902225% Brooklyn Park city 0.2804136234778% BROWN COUNTY 0.3325325415732% Burnsville city 0.5135361296508% CARLTON COUNTY 0.9839591749060% CARVER COUNTY 1.1452829659572% CASS COUNTY 0.8895681513437% CHIPPEWA COUNTY 0.2092611794436% CHISAGO COUNTY 0.9950193750117% CLAY COUNTY 0.9428475281726% CLEARWATER COUNTY 0.1858592042741% COOK COUNTY 0.1074594959729% Coon Rapids city 0.5772642444915% Cottage Grove city 0.2810994719143% COTTONWOOD COUNTY 0.1739065270025% CROW WING COUNTY 1.1394859174804% DAKOTA COUNTY 4.4207140602835% DODGE COUNTY 0.2213963257778% DOUGLAS COUNTY 0.6021779472345% Duluth city 1.1502115379896% Eagan city 0.3657951576014% Eden Prairie city 0.2552171572659% Edina city 0.1973054822135% FARIBAULT COUNTY 0.2169409335358% FILLMORE COUNTY 0.2329591105316% FREEBORN COUNTY 0.3507169823793% GOODHUE COUNTY 0.5616542387089% Subdivision Allocation Percentage GRANT COUNTY 0.0764556498477% HENNEPIN COUNTY 19.0624622261821% HOUSTON COUNTY 0.3099019273452% HUBBARD COUNTY 0.4582368775192% Inver Grove Heights city 0.2193400520297% ISANTI COUNTY 0.7712992707537% ITASCA COUNTY 1.1406408131328% JACKSON COUNTY 0.1408950443531% KANABEC COUNTY 0.3078966749987% KANDIYOHI COUNTY 0.1581167542252% KITTSON COUNTY 0.0812834506382% KOOCHICHING COUNTY 0.2612581865885% LAC QUI PARLE COUNTY 0.0985665133485% LAKE COUNTY 0.1827750320696% LAKE OF THE WOODS COUNTY 0.1123105027592% Lakeville city 0.2822249627090% LE SUEUR COUNTY 0.3225703347466% LINCOLN COUNTY 0.1091919983965% LYON COUNTY 0.2935118186364% MAHNOMEN COUNTY 0.1416417687922% Mankato city 0.3698584320930% Maple Grove city 0.1814019046900% Maplewood city 0.1875101678223% MARSHALL COUNTY 0.1296352091057% MARTIN COUNTY 0.2543064014046% MCLEOD COUNTY 0.1247104517575% MEEKER COUNTY 0.3744031515243% M I LLE LACS COUNTY 0.9301506695846% Minneapolis city 4.8777618689374% Minnetonka city 0.1967231070869% Moorhead city 0.4337377037965% MORRISON COUNTY 0.7178981419196% MOWER COUNTY 0.5801769148506% M U R RAY COU NTY 0.1348775389165% NICOLLET COUNTY 0.1572381052896% NOBLES COUNTY 0.1562005111775% NORMAN COUNTY 0.1087596675165% North St. Paul city 0.0575844069340% OLMSTED COUNTY 1.9236715094724% OTTER TAIL COUNTY 0.8336175418789% PENNINGTON COUNTY 0.3082576394945% PINE COUNTY 0.5671222706703% Subdivision Allocation Percentage PIPESTONE COUNTY 0.1535154503112% Plymouth city 0.1762541472591% POLK COUNTY 0.8654291473909% POPE COUNTY 0.1870129873102% Proctor city 0.0214374127881% RAMSEY COUNTY 7.1081424150498% RED LAKE COUNTY 0.0532649128178% REDWOOD COUNTY 0.2809842366614% RENVILLE COUNTY 0.2706888807449% RICE COUNTY 0.2674764397830% Richfield city 0.2534018444052% Rochester city 0.7363082848763% ROCK COUNTY 0.2043437335735% ROSEAU COUNTY 0.2517872793025% Roseville city 0.1721905548771% Savage city 0.1883576635033% SCOTT COUNTY 1.3274301645797% Shakopee city 0.2879873611373% SHERBURNE COUNTY 1.2543449471994% SIBLEY COUNTY 0.2393480708456% ST LOUIS COUNTY 4.7407767169807% St. Cloud city 0.7330089009029% St. Louis Park city 0.1476314588229% St. Paul city 3.7475206797569% STEARNS COUNTY 2.4158085321227% STEELE COUNTY 0.3969975262520% STEVENS COUNTY 0.1439474275223% SWIFT COUNTY 0.1344167568499% TODD COUNTY 0.4180909816781% TRAVERSE COUNTY 0.0903964133868% WABASHA COUNTY 0.3103038996965% WADENA COUNTY 0.2644094336575% WASECA COUNTY 0.2857912156338% WASHINGTON COUNTY 3.0852862512586% WATONWAN COUNTY 0.1475626355615% WILKIN COUNTY 0.0937962507119% WINONA COUNTY 0.7755267356126% Woodbury city 0.4677270171716% WRIGHT COUNTY 1.6985269385427°% YELLOW MEDICINE COUNTY 0.1742264836427% HUTCHINSON CITY COUNCIL c`=yaf Request for Board Action 7AZ 0-m-7 Agenda Item: Resolution No. 15402 - Appointing Election Judges for Special Election Department: Administration LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Melissa Starke Agenda Item Type: Presenter: Reviewed by Staff ❑✓ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City of Hutchinson Special Election is being held February 8, 2021, at the Hutchinson Recreation Center located at 900 Harrington Street. State law requires that cities appoint election judges for each election held. Therefore, attached is Resolution No. 15402 appointing election judges to serve at the Special Election. BOARD ACTION REQUESTED: Approve Resolution No. 15402 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15402 RESOLUTION APPOINTING ELECTION JUDGES FOR THE FEBRUARY 8, 2022, CITY OF HUTCHINSON SPECIAL ELECTION BE IT RESOLVED by the City Council of the City of Hutchinson, State of Minnesota as follows: The individuals specified on EXHIBIT A attached hereto, each of whom is qualified to serve as an election judge, are hereby appointed as judges of election for the City of Hutchinson's special election on February 8, 2022, to act as such at the combined polling place. 2. The election judges shall act as clerks of election, count the ballots cast and submit the results to the City Council for canvass in the manner provided for other City of Hutchinson elections. Be It Further Resolved that the Hutchinson Election Administrator is with this authorized to make any substitutions or additions as deemed necessary. Adopted by the Hutchinson City Council this 28" day of December, 2021. Gary T. Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator ELECTION JUDGES NOVEMBER 5, 2019, HUTCHINSON ISD 9423 ELECTION BETTY BRANDT JANET CONNER DYSON DAHL JOHN GREIN GREG HANSON ROB KUENZI *MARK LEWANDOWSKI CALYN LIESTMAN NANCY NACKERUD ELAINE NAKOS JOHN OLSEN KEAGEN PETERSEN GLADYS PILGRIM *CATHY PRELLWITZ *ANGIE RADKE *indicates head judges THE LOCAL AUTHORITY MAY MAKE SUBSTITUTIONS AS NECESSARY HUTCHINSON CITY COUNCIL c`=yaf Request for Board Action7AZ Agenda Item: Resolution No. 15404 - Restatement of the City of Hutchinson Flexible Benefit P6 Department: Administration LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Brenda Ewing Agenda Item Type: Presenter: Brenda Ewing Reviewed by Staff Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Effective January 1, 2021, the City of Hutchinson changed its vendor for the Flexible Spending Accounts (medical and dependent care) and the Health Savings Account employee benefits from TASC to Further. The City needs to formally take action to restate/amend our existing Flexible Benefit Plan to include the Further City of Hutchinson Benefit Plan document. The Further Plan replaces the sections of the current plan that refer to these accounts. Resolution No. 15404 is attached, along with the proposed Further City of Hutchinson Flexible Benefit Plan document. Amendments/restatements to a flex plan may occur ant any time during the current plan year and be effective back to the beginning of the plan year - 1/1/2021. BOARD ACTION REQUESTED: Consideration and approval of Resolution No. 15404 to approve the Restatement of the City of Hutchinson Flexible Benefit Plan Effective 1/1/2021 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15404 RESOLUTION TO RESTATE THE CITY OF HUTCHINSON FLEXIBLE BENEFIT PLAN DOCUMENT EFFECTIVE JANUARY 1, 2021 WHEREAS, the City of Hutchinson offer its employees a flexible benefit program providing for reimbursement of medical expenses and dependent care expenses and a Health Savings Account component in the plan entitled the City of Hutchinson Flexible Benefit Plan; and WHEREAS, the City of Hutchinson changed the provider of these benefits from TASC to Further; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hutchinson restate its current Plan entitled the City of Hutchinson Flexible Benefit Plan to include, by adopting in whole the City of Hutchinson Further Flexible Benefit Plan bearing an effective date of January 1, 2021, and directs management to implement the Plan in accordance with its terms. Adopted by the Council this ATTEST: Matt Jaunich, City Administrator Day of )2021. Gary Forcier, Mayor CITY OF HUTCHINSON BENEFIT PLAN DOCUMENT SIGNATURE PAGE CITY OF HUTCHINSON restates its cafeteria plan by adopting the attached Benefit Plan and applicable Benefit Summaries (collectively the "Plan Document"). This restatement is effective as of January 1, 2021. The Company has caused this instrument to be executed by its authorized officer, this day of .20 "Please sign and keep this page for your records" CITY OF HUTCHINSON By: Its: CITY OF HUTCHINSON Benefit Plan Plan Document Benefit Plan Document ARTICLE I DESCRIPTION AND PURPOSE 1.1. Plan Name, Legal Status and Purpose A. The Plan name is the "CITY OF HUTCHINSON Benefit Plan." B. This instrument, together with the applicable Benefit Summaries, constitutes the Plan Document. C. This Plan is intended to qualify as a "cafeteria plan" under Code Section 125. D. The Medical FSA Benefit is intended to qualify as a self -insured medical reimbursement plan under Code §105, and the Medical Care Expenses reimbursed thereunder are intended to be eligible for exclusion from participating Employees' gross income under Code §105(b). E. The DCAP Component is intended to qualify as a dependent care assistance program under Code §129, and the Dependent Care Expenses reimbursed thereunder are intended to be eligible for exclusion from participating Employees' gross income under Code §129(a). F. The purpose of this Plan is to permit Eligible Employees to choose to make Payroll Contributions on a pre-tax basis to pay for the applicable Qualified Benefits. G. Although reprinted within this document, the following Benefits are separate plans for purposes of applicable provisions of HIPAA and COBRA administration and all reporting and nondiscrimination requirements imposed by Law: • Medical FSA • DCAP H. The HSA funding feature described herein is not intended to establish an ERISA plan or to otherwise be part of an ERISA benefit plan. I. In the event that the Benefits under the Plan are determined not to be separate plans, the Plan shall be designated as a hybrid entity for purposes of HIPAA, such that it shall be a covered entity only with respect to the Health FSA Component. J. In no event shall Benefits under the Plan be provided in the form of deferred compensation. 1.2. Plan Benefits The Qualified Benefits available under this Plan are: Pre -Tax Premium Benefit — The Pre -Tax Premium component is intended to permit Eligible Employees to pay the Premiums for Company -Sponsored Health Insurance elected by the Eligible 2 Benefit Plan Document Employee on a pre-tax basis. The terms and conditions of the Company -Sponsored Health Insurance Coverage, including eligibility for coverage, the benefits provided, and eligibility for benefits, are as provided in the plans or policies for the Company -Sponsored Health Insurance Coverage and are not governed by this Plan. Medical Flexible Spending Account — The Medical FSA component is intended to qualify as a "self insured medical reimbursement plan" under Code section 105 and the Medical Expenses reimbursed from such Accounts are intended to be excludable from Participants' incomes under Code section 105(b). Dependent Care Flexible Spending Account — The Dependent Care FSA component is intended to qualify as a "dependent care assistance plan" under Code section 129 and the Dependent Care Expenses reimbursed from such Accounts are intended to be excludable from Participants' incomes under Code section 129. Health Savings Account —The Health Savings Account ("HSA") component is intended to qualify as a Health Savings Account under Code section 223. Only the sections of this Plan Document that relate to the Qualified Benefits selected will be given effect. 3 Benefit Plan Document ARTICLE II GENERAL DEFINITIONS AND INTERPRETATIONS As used in this instrument, unless the context or applicable Qualified Benefit Section otherwise expressly indicates, the terms defined in this Plan will have the meaning given them in the applicable Summary, provided that each of the following terms shall have the meaning given below. 2.1. Affiliate or Affiliated Organization The Employer and any other corporation, trade or business which is under common control with the Employer under the provisions of section 414 of the Code. Unless specifically provided otherwise, such corporation, trade or business shall be deemed an Affiliate for all purposes, only from the date it came under the common control with the Employer. The term Affiliate shall include for all purposes of this Plan an affiliated service group as defined in section 414(m) of the Code and any other entity required to be aggregated with the Employer pursuant to regulations under section 414(o) of the Code. 2.2. Account A bookkeeping account to which Payroll Contributions are credited. A separate bookkeeping account is established for each Option elected by the Participant. A Participant's Account is charged as benefits are used. 2.3. Administrator or Plan Administrator The person or entity performing the administrative activities of the Plan. To the extent the Plan Administrator has delegated administrative activities to the Claims Administrator, the term "Administrator" may mean Claims Administrator. 2.4. Annual Contribution Election The amount elected by a Participant to be allocated to an Account for an entire Plan Year (or the Participant's Period of Coverage, if less than the Plan Year). 2.5. Claims Administrator The person or entity performing claims administration and other administrative activities on behalf of the Plan. The Claims Administrator is named in the Summary. 2.6. Claims Submission Period The period stated in the Summary within which a claim must be submitted to the Claims Administrator to be eligible for reimbursement. 2.7. COBRA ERISA sections 601 through 608 and section 4980B of the Code. 4 Benefit Plan Document 2.8. Code or Internal Revenue Code The Internal Revenue Code of 1986, as amended. Any reference to a section of the Code refers to that section of the Internal Revenue Code of 1986, or the corresponding section of the Code as amended from time to time. 2.9. Company The company identified in the Summary and its successors and assigns. 2.10. Company -Sponsored Health Insurance or Company -Sponsored Health Insurance Coverage Coverage an employee has elected under a Company -sponsored health plan, whether insured through an insurance company or self -insured by the Company (benefits paid from general corporate assets), excluding the Medical FSA. The Company -sponsored health plans are listed in the Summary. 2.11. Compensation The amount that, if the Participant did not participate in the Plan, would be reportable by the Employer as the Participant's "wages" for such period for federal income tax purposes, excluding non -cash benefits and any items not payable on a regular payroll date basis. 2.12. Debit Card A card issued by the Administrator which permits conditional reimbursements for medical expenses to occur at the time the expense is incurred. A Participant is obligated to comply with all terms and conditions imposed on the use of a debit card and the expense must qualify as a Medical Expense under the terms of the Plan. 2.13. Dependent A. Generally, a person who qualifies as a "dependent' of the Participant under the relevant provision of the Code. The requirements that must be met for a person to qualify as the Participant's dependent differ depending on the type of benefit. See applicable Benefit Option section. B. For an HSA, the term means a "dependent" within the meaning of Code section 223. 2.14. Election Change Event An event permitting an election change as outlined in the Plan. 2.15. Eligible Employee An Employee who meets the eligibility requirements stated in the applicable Summary. No judicial or administrative reclassification or reclassification by the Employer, of a person as a common-law employee or otherwise Eligible Employee will be applied to grant retroactive eligibility to any person under this Plan. 5 Benefit Plan Document 2.16. Eligible Expense An expense that meets all of the requirements to be eligible for reimbursement under the Plan and the applicable Option. 2.17. Employee An individual, who is employed by a Participating Employer, classified by the Employer as a common-law employee under the Employer's employment and payroll practices and employed within the United States or is a United States expatriate. 2.18. Employer or Participating Employer The Company or any Affiliated Organizations and their successors and assigns, if any, that have adopted the Plan with the Company's consent. Any of those entities may be considered the "Employer" when that term is used in the Plan. The plural use of the term will include the Company and all those participating employers. 2.19. Excluded Individual An individual excluded from participation in the Plan as stated in the Summary. An Excluded Individual cannot be an Eligible Employee. 2.20. FMLA Leave A leave of absence taken by a Participant pursuant to the Family and Medical Leave Act of 1993, as amended from time to time. 2.21. High Deductible Health Plan or HDHP A health plan described in Code section 223(c)(2). 2.22. H I PAA The Health Insurance Portability and Accountability Act of 1996, as amended. 2.23. HSA or Health Savings Account A tax -favored individual account to be used in conjunction with a High Deductible Health Plan to pay Medical Expenses not covered by the High Deductible Health Plan. 2.24. Medical Expense An expense incurred by the Participant for medical care within the meaning of Code section 213(d) for the Participant or his or her spouse or Dependent that is eligible for reimbursement pursuant to the applicable Code section and regulations, Option Summary and Plan Rules. N. Benefit Plan Document 2.25. Open Enrollment or Open Enrollment Period The period preceding each Plan Year, as designated by the Plan Administrator, during which Eligible Employees may make elections for Plan benefits to be effective for such Plan Year. 2.26. Option or Benefit Option A Qualified Benefit under this Plan. 2.27. Other Health Insurance or Other Health Insurance Coverage Individual or group health plan coverage (whether insured through an insurance company or self - insured) for the employee, his or her spouse, and his or her Dependents, obtained by the employee or his or her spouse. 2.28. Participant An Eligible Employee who has satisfied any Service Requirement and enrolled in the Plan in the manner required by the Plan Administrator. 2.29. Payroll Contributions Participant contributions for benefits elected under the Plan taken from the Participant's Compensation. 2.30. Payroll Period A payroll period of the Employer in which, under the Employer's standard payroll practices, charges for Plan benefits payable by an Eligible Employee are normally deducted from his or her pay. 2.31. Period of Coverage The period during a Plan Year in which a Participant is covered under the Plan. When participation ends, the Participant's Period of Coverage will also end unless the Participant continues coverage as provided under the Plan. 2.32. Plan The Company's Further Flexible Benefit Plan, as amended from time to time. 2.33. Plan Rules Rules established by the Plan Administrator or Claims Administrator with respect to administration of the Plan. The Plan Administrator or Claims Administrator may implement or change a Plan Rule by a written instrument or by practice without prior notice to any person. 2.34. Plan Year The annual period indicated in the Summary. 7 Benefit Plan Document 2.35. Premium The amount that, without regard to this Plan, would be required to be paid by a Participant for Company -Sponsored Health Insurance Coverage elected by the Participant or Other Health Insurance Coverage obtained by the Participant. To be covered, Premiums must be eligible for payment pursuant to the applicable Code section and regulations, Option Summary and Plan Rules. 2.36. Pre Tax Premium Benefit or Pre Tax Premium The ability for a Participant to pay Premiums for Company Sponsored Health Insurance on a pre tax basis through this Plan. 2.37. Qualified Benefits The benefits provided under this Plan that are listed in section 1.2. 2.38. Qualifying Election Change An election change made due to an Election Change Event that is consistent with the election change as required by the Plan and IRS regulations. 2.39. Eligibility Requirement The period an Eligible Employee must be employed before he or she is permitted to enroll in and participate in the Plan as stated in the Summary. 2.40. Similar Coverage Option Coverage for the same category of benefits for the same individuals. The coverage can be provided under the plan of the Employer or the plan of a Participant's spouse's or Dependent's employer. This term is relevant with respect to change in cost or coverage Election Change Events. 2.41. Summary The Summary document for a Benefit Option. The Summary serves as the Summary Plan Description for an ERISA-governed Option. E3 Benefit Plan Document ARTICLE III PARTICIPATION 3.1. Eligibility to Participate All Eligible Employees who have satisfied the Service Requirements are eligible to participate in the Plan. 3.2. Terms and Conditions of Participation The terms and conditions of participation, including commencement, termination, and continuation of participation, for an Option are as provided in the Summary for that Option. 2 Benefit Plan Document ARTICLE IV MEDICAL FLEXIBLE SPENDING ARRANGEMENT BENEFIT 4.1. Definitions A. Carryover Amount The amount specified in the Summary (if any). B. Dependent Includes: (i) your spouse (to whom you are legally married); (ii) a person whom you can claim as a dependent on your federal income tax return; and (iii) a child whom you can claim as your health care tax dependent within the meaning of Code sections 105 or 106. This includes your son, daughter, stepson, stepdaughter or foster child who was under the age of 26 at the beginning of the calendar year. C. HSA-Compatible Medical FSA A Medical FSA that only permits reimbursement of (A) vision and dental Eligible Medical Expenses; and/or (B) Eligible Medical Expenses once the deductible for the High Deductible Health Plan HSA been satisfied, as indicated in the Medical FSA Summary of Benefits. D. Medical FSA The flexible spending arrangement from which a Participant's Medical Expenses is reimbursed. E. Qualifying Election Change An election change made due to an Election Change Event that is consistent with the election change as required by the Plan and IRS regulations and as described in this Section. 4.2. Medical FSA Benefits The Plan provides the Qualified Benefits selected in section 1.2. Additional terms and conditions applicable to each Option are as described in the Summary for the Option. 4.3. Funding of Plan Benefits Election amounts will be funded through Participant Payroll Contributions made on a Payroll Period basis on behalf of Eligible Employees. Any remaining Compensation will be paid to the Participant in cash, subject to such other charges as may be imposed on such Compensation. No separate fund or trust is maintained to pay Plan benefits, all of which are paid from the general assets of the Company. 10 Benefit Plan Document 4.4. Employer Contribution If an Employer contribution is made, the Employer will contribute an equal amount to each Participant in the same Eligible Employee category who participates the entire Plan Year, provided that contributions made for highly compensated employees, as defined by Code section 414(q), can be lower than non -highly compensated employees in the same Eligible Employee category. If a Participant's Period of Coverage is less than a Plan Year, the amount will be adjusted accordingly. The Employer contribution, if any, is stated in the Summary. 4.5. Participant's Account A. An "Account," with respect to a Participant, is the bookkeeping reserve account or subaccount, as the context may require, used to track allocation and payment of Plan benefits. B. The Administrator will establish and maintain an Account in the name of each Participant. C. The Administrator will establish and maintain under each Participant's Account a subaccount for each Option elected by the Participant. D. Each Participant's Account will be credited and debited in accordance with the remaining provisions of this Article. 4.6. Allocation to Accounts Allocations to the Participant's Account will be made proportionately on a Payroll Period basis throughout the Plan Year (or the Participant's Period of Coverage, if less than the Plan Year) except as otherwise deemed appropriate by the Administrator. 4.7. Payments from Accounts A. A Participant's Account will be debited with the amount of each payment of Medical FSA benefit. Payments will be debited as of the date they are made. B. Reimbursements to Participants for the cost of Eligible Expenses from a Medical FSA will be made upon submission of a proper claim for reimbursement pursuant to the procedure described in the Summary. The Administrator may prescribe the minimum reimbursement amount that will be paid and the frequency and timing of reimbursement payments. C. The full Annual Contribution Election to the Participant's Medical FSA for the Plan Year will be available to the Participant from the first day in the Plan Year on which he or she is a Participant. 4.8. Cash A. The excess, if any, of (1) the amount of Payroll Contributions allocated to the Participant's Account on any payroll date over (2) the total allocation to the benefit sub -accounts on such date will be paid to the Participant in cash. 11 Benefit Plan Document B. To the extent that an amount paid from the Participant's DCAP is includable in the Participant's gross income for federal income tax purposes, because it exceeds the earned income limitation of Code section 129(b), the Participant fails to comply with the reporting requirements of Code section 129(e)(9) or otherwise, such amount will be treated as a cash distribution to the Participant. C. To the extent an amount paid from an Account is not permitted by the Code or regulations to be paid on a pre-tax basis, it will be treated as a cash distribution to the Participant. 4.9. Forfeiture of Balance in Accounts A. As of the end of the last day of each Plan Year or, if earlier, on termination of participation, the balance of each Participant's Account and subaccounts to which such period applies will be reduced to zero. This reduction will be made retroactively upon the expiration of the Claims Submission Period. B. Forfeited amounts will be used by the Plan Administrator, in its discretion, to pay the cost of benefits under the Plan, for administrative costs of the Plan, or to provide additional benefits to Participants. 4.10. Status of Accounts A. Accruing benefits under this Plan will not vest in a Participant any right, title or interest in or to any assets of the Company. B. To the extent that benefits accrued to a Participant's Account are not paid when due, the Participant will become a general unsecured creditor of the Company. C. None of the amounts credited to a Participant's Account will be considered to be held in trust or escrow or as any other form of asset segregation for any Participant. D. Except for the unsecured contractual right to receive benefits payable under the Plan, no person shall have any right, title or interest in or to the assets of the Employer. 4.11. Distribution of Benefits upon Termination of Plan or Employee Participation If the Company terminates the Plan, or an Employer terminates its participation in the Plan, each affected Participant's Account balance, as of the date of such termination, will continue to be applied in the manner provided in the preceding provisions of this Article, but no allocations will be made to the Participant's Accounts following the date of such termination. 4.12. Benefit Elections A. Each Eligible Employee desiring to participate in the Plan and each Participant will make Plan benefit elections in the manner prescribed by the Administrator. 12 Benefit Plan Document B. The Administrator may impose conditions and limitations on the benefit elections, including the minimum and maximum election amounts, subject to any limitations imposed by law. C. All Premiums for Company -Sponsored Health Insurance Coverage will be paid pre-tax, except to the extent required to be paid after-tax by the Code or provision of this Plan, unless the Plan Administrator permits Eligible Employees to opt out of participation and the Eligible Employee does so. D. No Participant will be eligible to participate in the Pre -Tax Premium Benefit Account or Premium Reimbursement Account prior to the date on which the Participant first becomes covered under the Company -Sponsored Health Insurance or Other Health Insurance, as applicable. E. Benefit elections will be made prospectively. F. Eligible Employees who elect to participate in both the Plan's Medical FSA Benefit Option and the HSA Benefit Option for the same Plan Year will be limited to an HSA-Compatible Medical FSA. Eligible Employees who do not elect to participate in an HSA through this Plan may still choose to participate in the HSA-Compatible Medical FSA to maintain their eligibility and/or the eligibility of their spouses to participate in HSAs outside of this Plan. 4.13. Time of Election A Participant's election with respect to a Plan Year will be made during the Open Enrollment Period for such Plan Year and will remain in effect for the entire Plan Year unless a Qualifying Election Change is made. 4.14. Deemed Election A. An Eligible Employee who fails to make an election for the Premium Reimbursement Account, Medical FSA, Dependent Care FSA, or HSA during Open Enrollment or, with respect to a new Employee, during the time period provided the Summary, will be deemed to have elected no allocation for the Plan Year to such Accounts. B. A Participant who experiences an Election Change Event but does not make a new election within the period provided in the Summary will continue the elections he or she had in effect prior to the Election Change Event. 4.15. Restrictions on Election Changes A. An Annual Contribution Election is irrevocable during the Plan Year, except for certain Qualified Election Changes. B. A Participant may make a Qualifying Election Change in the manner prescribed by the Plan Administrator and Claims Administrator and in accordance with the following rules: 13 Benefit Plan Document 1. An election will not be a Qualifying Election Change if the amount elected is less than the amount of reimbursements claimed from such Account for the Plan Year prior to the election. 2. The adjustment to the Participant's pre-tax contributions will not occur until the first payroll period after the Administrator receives, approves, and processes the Qualifying Election Change. 3. An election must be for prospective coverage only, except that in the case of an election change made to Company -Sponsored Health Insurance Coverage or Other Health Insurance Coverage as a result of a HIPAA special enrollment as a result of the birth, adoption, or placement for adoption of a child, the period of retroactive Company -Sponsored Health Insurance Coverage or Other Health Insurance Coverage required by HIPAA can be paid on a pre-tax basis. C. Qualifying Election Change Events include change in status events, changes in cost or coverage events, and additional election change events: 1. A "change in status" event is: a. a change in the Eligible Employee's marital status, including marriage, divorce, or death of a spouse; b. a change in the number of the Eligible Employee's Dependents, including birth, adoption, placement for adoption or death of a Dependent; C. an Eligible Employee's Dependent satisfies or fails to satisfy the Dependent eligibility requirements under a component plan; d. a change in the employment status of the Eligible Employee or his or her spouse or Dependent, including termination or commencement of employment, strike or lockout, commencement of or return from an unpaid leave of absence, reduction or increase in hours, change in job location, or any other change in employment status that affects eligibility under an employer plan; or e. a change in residence for the Eligible Employee or his or her spouse or Dependents. 2. The change in status event must affect eligibility for coverage under an employer plan and the election change under the employer plan must be on account of, and correspond with, the change in status event. A change in status event "affects eligibility for coverage" if it results in a gain or loss of eligibility for coverage, a change in the number of an Employee's family members who may benefit from the coverage. 14 Benefit Plan Document 3. Changes in cost or coverage events do not apply to the Medical FSA. The changes in cost and coverage events and the election changes that are permitted as a result of such events are as follows: a. a significant increase in the cost of a coverage option will permit a Participant to change to a Similar Coverage Option, and if one is not available, to cancel coverage; b. a significant decrease in the cost of a coverage option will permit a Participant or an Eligible Employee to elect that coverage option; C. the loss of a coverage option will permit a Participant to change to a Similar Coverage Option or, if one is not available, to cancel coverage; d. the reduction of coverage within a coverage option will permit a Participant who has that coverage option to change to a Similar Coverage Option; e. the addition or significant improvement of a coverage option will permit an Eligible Employee or a Participant to elect the new or improved coverage option; or f. an election change made under a plan of another employer, such as the plan of the employer of the Participant's spouse or Dependent, if either such other plan permits its participants to make an election change in accordance with the regulations under Code Section 125 or the Plan Year under this Plan and the plan year under such other plan are different will permit a corresponding election change under this Plan. 4. The following are additional election change events and the election changes permitted as a result of such events: a. The Participant may change his or her election in a manner that is consistent with a judgment, decree or order (including a qualified medical child support order) resulting from a divorce, legal separation, annulment or change in legal custody ("Order") that requires either that coverage be provided for the Participant's child under the Employer's health plan or that another individual provide health coverage for the child. The Participant can only elect to add coverage for the child under the Employer's health plan if the child is a Dependent. The Participant can only elect to cancel coverage for the child under the Employer's health plan if the Order requires another individual to provide health coverage for the child and that coverage is actually provided. b. The Participant may change his or her election in a manner that is consistent with the Participant's, the Participant's spouse's, or the Participant's Dependent's gain or loss of entitlement to Medicare (Part A 15 Benefit Plan Document or Part B) or Medicaid, other than coverage under the program for distribution of pediatric vaccines. C. A Participant may change his or her election when going on or returning from FMLA leave in a manner that is consistent with FMLA requirements and Plan Rules. 4.16. Limitations on Maximum Annual Contributions Imposed by Law A. Medical FSA. The Maximum Contribution Election for the Medical FSA is limited to the indexed payroll contribution plan year limit as set by the Affordable Care Act (ACA). B. The Plan Administrator can reduce an election that exceeds the Maximum Contribution Election to the Maximum Contribution Election. 4.17. Death of Participant After the death of a Participant, benefits that would have been payable from the Participant's Account had the Participant survived will be paid to the Participant's spouse or dependents. If the Participant's spouse or dependents ARE eligible for and elect continuing coverage for Company -Sponsored Health Insurance, any amounts credited to the Pre -Tax Premium Account will be applied to reduce the cost of such continuing coverage. If no spouse or dependent is eligible to receive such payment, such payment will be made to the personal representative of the Participant's estate or to such other person whom the Administrator, in its sole discretion, determines to be legally entitled to such payment. Any payment so made will be a complete discharge of all liability under the Plan with respect to any such payment 16 Benefit Plan Document ARTICLE V DEPENDENT CARE FLEXIBLE SPENDING ARRANGEMENT BENEFIT 5.1. Definitions A. Dependent The term means a Qualifying Individual. The term "Qualifying Individual" will be defined and construed in accordance with Code sections 129 and 21 B. Dependent Care Expense An expense a Participant incurs for dependent care provided to a Qualified Individual that meets all of the requirements necessary to be eligible for reimbursement under this Plan and the Dependent Care Plan. C. Dependent Care FSA The Account from which a Participant's Dependent Care Expenses is reimbursed. D. Dependent Care Plan The Company's Dependent Care Plan, as set forth in the Dependent Care FSA Summary and this Plan Document. E. Qualifying Election Change An election change made due to an Election Change Event that is consistent with the election change as required by the Plan and IRS regulations. F. Qualifying Individual In general, a Dependent of a Participant who is under the age of thirteen or a Participant's spouse or Dependent of any age who is physically or mentally incapable of self -care. A detailed definition of this term is provided in the Summary for the Dependent Care FSA. Only expenses incurred for the care of a Qualifying Individual are eligible for reimbursement from the Dependent Care FSA. 5.2. Benefit Elections A. Each Eligible Employee desiring to participate in the Plan and each Participant will make Plan benefit elections in the manner prescribed by the Administrator. B. The Administrator may impose conditions and limitations on the benefit elections, including the minimum and maximum election amounts, subject to any limitations imposed by law. C. All Premiums for Company -Sponsored Health Insurance Coverage will be paid pre-tax, except to the extent required to be paid after-tax by the Code or provision of this Plan, 17 Benefit Plan Document unless the Plan Administrator permits Eligible Employees to opt out of participation and the Eligible Employee does so. D. No Participant will be eligible to participate in the Pre -Tax Premium Benefit Account or Premium Reimbursement Account prior to the date on which the Participant first becomes covered under the Company -Sponsored Health Insurance or Other Health Insurance, as applicable. E. Benefit elections will be made prospectively. 5.3. Limitations on Maximum Annual Contributions Imoosed by Law A. Dependent Care FSA. The Maximum Contribution Election for the Dependent Care FSA cannot be greater than: 1. $5,000 per household ($2,500 if the Participant is married but filing a separate federal tax return) or, if less, 2. the lesser of the Earned Income of the Participant and, if the Participant is married, the Earned Income of the Participant's spouse. B. The Plan Administrator can reduce an election that exceeds the Maximum Contribution Election to the Maximum Contribution Election. 5.4. Time of Election A Participant's election with respect to a Plan Year will be made during the Open Enrollment Period for such Plan Year and will remain in effect for the entire Plan Year unless a Qualifying Election Change is made. 5.5. Deemed Election A. An Eligible Employee who fails to make an election during Open Enrollment or, with respect to a new Employee, during the time period provided in the Summary, will be deemed to have elected no allocation for the Plan Year to such Accounts. B. A Participant who experiences an Election Change Event but does not make a new election within the period provided in the Summary will continue the elections he or she had in effect prior to the Election Change Event. 5.6. Death of Participant After the death of a Participant, benefits that would have been payable from the Participant's Account had the Participant survived will be paid to the Participant's spouse or dependents. If the Participant's spouse or dependents are eligible for and elect continuing coverage for Company - Sponsored Health Insurance, any amounts credited to the Pre -Tax Premium Account will be applied to reduce the cost of such continuing coverage. If no spouse or dependent is eligible to receive such payment, such payment will be made to the personal representative of the Participant's estate or to such other person whom the Administrator, in its sole discretion, 18 Benefit Plan Document determines to be legally entitled to such payment. Any payment so made will be a complete discharge of all liability under the Plan with respect to any such payment. 5.7. Restrictions on Election Changes A. An Annual Contribution Election is irrevocable during the Plan Year, except for certain Qualified Election Changes. B. A Participant may make a Qualifying Election Change in the manner prescribed by the Plan Administrator and Claims Administrator and in accordance with the following rules: 1. An election will not be a Qualifying Election Change if the amount elected is less than the amount of reimbursements claimed from such Account for the Plan Year prior to the election. 2. The adjustment to the Participant's pre-tax contributions will not occur until the first payroll period after the Administrator receives, approves, and processes the Qualifying Election Change. 3. An election must be for prospective coverage only. C. Qualifying Election Change Events include change in status events, changes in cost or coverage events, and additional election change events: D. A "change in status" event is: 1. a change in the Eligible Employee's marital status, including marriage, divorce, or death of a spouse; a. a change in the number of the Eligible Employee's Dependents, including birth, adoption, placement for adoption or death of a Dependent; b. an Eligible Employee's Dependent satisfies or fails to satisfy the Dependent eligibility requirements under a component plan; C. a change in the employment status of the Eligible Employee or his or her spouse or Dependent, including termination or commencement of employment, strike or lockout, commencement of or return from an unpaid leave of absence, reduction or increase in hours, change in job location, or any other change in employment status that affects eligibility under an employer plan; or d. a change in residence for the Eligible Employee or his or her spouse or Dependents. e. The change in status event must affect eligibility for coverage under an employer plan and the election change under the employer plan must be on account of, and correspond with, the change in status event. A change in status event "affects eligibility for coverage" if it results in a gain or loss 19 Benefit Plan Document of eligibility for coverage, a change in the number of an Employee's family members who may benefit from the coverage, or for the Dependent Care FSA, a gain or loss of eligibility for reimbursement of Dependent Care Expenses. 2. Changes in cost or coverage events does not apply when the change in cost is imposed by a provider who is related to the Participant. The changes in cost and coverage events and the election changes that are permitted as a result of such events are as follows: 3. a significant increase in the cost of a coverage option will permit a Participant to change to a Similar Coverage Option, and if one is not available, to cancel coverage; a. the loss of a coverage option will permit a Participant to change to a Similar Coverage Option or, if one is not available, to cancel coverage; b. the reduction of coverage within a coverage option will permit a Participant who has that coverage option to change to a Similar Coverage Option; C. the addition or significant improvement of a coverage option will permit an Eligible Employee or a Participant to elect the new or improved coverage option; or d. an election change made under a plan of another employer, such as the plan of the employer of the Participant's spouse or Dependent, if either such other plan permits its participants to make an election change in accordance with the regulations under Code Section 125 or the Plan Year under this Plan and the plan year under such other plan are different will permit a corresponding election change under this Plan. 4. A Participant may change his or her election for the Dependent Care FSA election when going on or returning from FMLA leave in a manner that is consistent with FMLA requirements and Plan Rules 20 Benefit Plan Document ARTICLE VI PRE-TAX PREMIUM BENEFIT 6.1. Benefits Offered The Pre-tax premium benefit is designed to permit Eligible Employees to choose to make Payroll Contributions on a pre-tax basis to pay for the applicable Qualified Benefits In no event shall Benefits under the Plan be provided in the form of deferred compensation. 6.2. Using Salary Reductions to Make Contributions A. Salary Reductions per Pay Period. The Salary Reduction for a pay period for a Participant is, for the Benefits elected, an amount equal to (1) the annual Contributions for such Benefits (as described in the corresponding 'Funding of Plan Benefits' Section of the 'Premium Payment Benefits' Article, 'Health FSA Benefits' Article, 'HSA Benefits' Article, and 'DCAP Benefits' Article, as applicable), divided by the number of pay periods in the Period of Coverage; (2) an amount otherwise agreed upon between the Employer and the Participant; or (3) an amount deemed appropriate by the Plan Administrator (i.e., in the event of shortage in reducible Compensation, amounts withheld and the Benefits to which Salary Reductions are applied may fluctuate). If a Participant increases his or her election under the Health FSA Component, HSA Component, or DCAP Component to the extent permitted under the 'Administrator's Discretion' Section of the 'Administration of Plan' Article, the Salary Reductions per pay period will be, for the Benefits affected, an amount equal to (1) the new reimbursement limit elected pursuant to the 'Administrator's Discretion' Section of the 'Administration of Plan' Article, less the Salary Reductions made prior to such election change, divided by the number of pay periods in the balance of the Period of Coverage commencing with the election change; (2) an amount otherwise agreed upon between the Employer and the Participant; or (3) an amount deemed appropriate by the Plan Administrator (i.e., in the event of shortage of reducible Compensation, amounts withheld and the benefits to which Salary Reductions are applied may fluctuate). B. Considered Employer Contributions for Certain Purposes. Salary Reductions are applied by the Employer to pay for the Participant's share of the Contributions for the Premium Payment Benefits, Health FSA Benefits, HSA Benefits, and the DCAP Benefits and, for the purposes of this Plan and the Code, are considered to be Employer contributions. C. Salary Reduction Balance Upon Termination of Coverage. If, as of the date that any elected coverage under this Plan terminates, a Participant's year-to-date Salary Reductions exceed or are less than the Participant's required Contributions for the coverage, then the Employer will, as applicable, either return the excess to the Participant as additional taxable wages or recoup the due Salary Reduction amounts from any remaining Compensation. D. After -Tax Contributions for Premium Payment Benefits. For those Participants who elect to pay their share of the Contributions for any of the Medical Insurance Benefits with after-tax deductions, both the Employee and Employer portions of such Contributions will be paid outside of this Plan. 21 Benefit Plan Document 6.3. Funding This Plan All of the amounts payable under this Plan shall be paid from the general assets of the Employer, but Premium Payment Benefits are paid as provided in the applicable insurance policy. Nothing herein will be construed to require the Employer or the Plan Administrator to maintain any fund or to segregate any amount for the benefit of any Participant, and no Participant or other person shall have any claim against, right to, or security or other interest in any fund, account, or asset of the Employer from which any payment under this Plan may be made. There is no trust or other fund from which Benefits are paid. While the Employer has complete responsibility for the payment of Benefits out of its general assets (except for Premium Payment Benefits paid as provided in the applicable insurance policy), it may hire an unrelated third -party paying agent to make Benefit payments on its behalf. The maximum contribution that may be made under this Plan for a Participant is the total of the maximums that may be elected (a) as Employer and Participant Contributions for Premium Payment Benefits, as described in 'Funding of Plan Benefits' Section of the 'Premium Payment Benefits' Article; and (b) as described under the 'Allocation of Employer Contribution Credits to Accounts' of the 'Health FSA Benefits' Article, the 'Using Salary Reductions to Make Contributions' of the 'HSA Benefits' Article, and paragraph (b) under the 'Enrollment' Section of the'DCAP Benefits' Article. 6.4. Premium Payment Component The Premium Payment Component offers benefits under the Medical Insurance Plan, providing major medical benefits (including a High Deductible Health Plan option and such other options as may from time to time be offered by the Employer), and the Dental Insurance Plan. Notwithstanding any other provision in this Plan, the Medical and Dental Insurance Benefits are subject to the terms and conditions of the Medical and Dental Insurance Plans, and no changes can be made with respect to such Medical and Dental Insurance Benefits under this Plan (such as midyear changes in election) if such changes are not permitted under the applicable Insurance Plan. An Eligible Employee can (a) elect benefits under the Premium Payment Component by electing to pay for his or her share of the Contributions for Medical and/or Dental Insurance Benefits on a pre-tax Salary Reduction basis (Premium Payment Benefits); or (b) elect no benefits under the Premium Payment Component and pay for his or her share of the Contributions, if any, for Medical and Dental Insurance Benefits with after-tax deductions outside of this Plan. Unless an exception applies (as described in the 'Administration of Plan' Article), such election is irrevocable for the duration of the Period of Coverage to which it relates. A Participant's Salary Reductions during a Plan Year under the Premium Payment Component may be applied by the Employer to pay the Participant's share of the Contributions for Medical and/or Dental Insurance Benefits that are provided to the Participant during the period that begins immediately following the close of that Plan Year and ends on the day that is 2 months plus 15 days following the close of that Plan Year. 6.5. Contributions for Cost of Coverage The annual Contribution for a Participant's Premium Payment Benefits is equal to the amount as set by the Employer, which may or may not be the same amount charged by the insurance carrier. 6.6. Benefits Provided Under the Medical and Dental Insurance Plans 22 Benefit Plan Document Medical and Dental Insurance Benefits will be provided by the Medical and Dental Insurance Plans, not this Plan. The types and amounts of Medical and Dental Insurance Benefits, the requirements for participating in the Medical and Dental Insurance Plans, and the other terms and conditions of coverage and benefits of the Medical and Dental Insurance Plans are set forth in the Medical and Dental Insurance Plans. All claims to receive benefits under the Medical and Dental Insurance Plans shall be subject to and governed by the terms and conditions of the Medical and Dental Insurance Plans and the rules, regulations, policies, and procedures adopted in accordance therewith, as may be amended from time to time. 6.7. Medical and Dental Insurance Benefits: COBRA A. Notwithstanding any provision to the contrary in this Plan, to the extent required by COBRA, a Participant and his or her Spouse and Dependents, as applicable, whose coverage terminates under the Medical and/or Dental Insurance Benefits because of a COBRA qualifying event (and who is a qualified beneficiary as defined under COBRA), shall be given the opportunity to continue on a self -pay basis the same coverage that he or she had under the Medical and/or Dental Insurance Plans the day before the qualifying event for the periods prescribed by COBRA. Such continuation coverage shall be subject to all conditions and limitations under COBRA. B. Contributions for COBRA coverage for Medical and Dental Insurance Benefits may be paid on a pre-tax basis for current Employees receiving taxable compensation (as may be permitted by the Plan Administrator on a uniform and consistent basis, but may not be prepaid from contributions in one Plan Year to provide coverage that extends into a subsequent Plan Year) where COBRA coverage arises either (a) because the Employee ceases to be eligible because of a reduction in hours; or (b) because the Employee's Dependent ceases to satisfy the eligibility requirements for coverage. For all other individuals (e.g., Employees who cease to be eligible because of retirement, termination of employment, or layoff), Contributions for COBRA coverage for Medical and Dental Insurance Benefits shall be paid on an after-tax basis (unless may be otherwise permitted by the Plan Administrator on a uniform and consistent basis, but may not be prepaid from contributions in one Plan Year to provide coverage that extends into a subsequent Plan Year). 23 Benefit Plan Document ARTICLE VII HSA BENEFIT 7.1. HSA Benefits A. An Eligible Employee can elect to participate in the HSA Component by electing to pay the Contributions on a pre-tax Salary Reduction basis to the Employee's HSA established and maintained outside the Plan by a trustee/custodian to which the Employer can forward contributions to be deposited (this funding feature constitutes the HSA Benefits offered under this Plan). HSA contributions can be increased, decreased or revoked prospectively at any time during the Plan Year, effective no later than the first day of the next calendar month following the date that the election change was filed. B. HSA Benefits cannot be elected with Health FSA Benefits unless the Limited (Vision/Dental/Preventive Care) Health FSA Option is selected. Also see the 'Medical FSA Benefit' Article for additional rules that apply when the Participant elected the General - Purpose Health FSA Option during the preceding Plan Year and has unused Health FSA amounts for that Plan Year that can be carried over for use in the next Plan Year. 7.2. Contributions for Cost of Coverage for HSA: Maximum Limits A. The annual Contribution for a Participant's HSA Benefits is equal to the annual benefit amount elected by the Participant, but in no event shall the amount elected exceed the statutory maximum amount for HSA contributions applicable to the Participant's High - Deductible Health Plan coverage option (i.e., single or family) for the calendar year in which the Contribution is made ($3,500 for single and $7,000 for family are the statutory maximum amounts for 2019). B. An additional catch-up Contribution of $1,000 may be made for Participants who are age 55 or older. C. In addition, the maximum annual Contribution shall be: 1. Reduced by any matching (or other) Employer Contribution made on the Participant's behalf (there are currently no such Employer Contributions (other than pre-tax Salary Reductions) made under the Plan); and 2. Prorated for the number of months in which the Participant is an HSA-Eligible Individual. 7.3. Recording Contributions For HSAs described later in the 'Trust/Custodial Agreement; HSA Not Intended to Be and ERISA Plan' Section, the HSA is not an employer -sponsored employee benefit plan, it is an individual trust or custodial account separately established and maintained by a trustee/custodian outside the Plan. Consequently, the HSA trustee/custodian, not the Employer, will establish and maintain the HSA. The HSA trustee/custodian will be chosen by the Participant, not by the Employer. The Employer may, however, limit the number of HSA providers to whom it will forward contributions that the Employee makes via pre-tax Salary Reductions -such a list is not an endorsement of any 24 Benefit Plan Document particular HSA provider. The Plan Administrator will maintain records to keep track of HSA Contributions an Employee makes via pre-tax Salary Reductions, but it will not create a separate fund or otherwise segregate assets for this purpose. The Employer has no authority or control over the funds deposited in an HSA. 7.4. Tax Treatment of HSA Contributions and Distributions The federal income tax treatment of the HSA (including contributions and distributions) is governed by Code §223. 7.5. Trust/Custodial Agreement; HSA Not Intended to Be an ERISA Plan HSA Benefits under this Plan consist solely of the ability to make Contributions to the HSA on a pre-tax Salary Reduction basis. Terms and conditions of coverage and benefits (e.g., eligible medical expenses, claims procedures, etc.) will be provided by and are set forth in the HSA, not this Plan. The terms and conditions of each Participant's HSA trust or custodial account are described in the HSA trust or custodial agreement provided by the applicable trustee/custodian to each electing Participant and are not a part of this Plan. The HSA is not an employer -sponsored employee benefits plan. It is a savings account that is established and maintained by an HSA trustee/custodian outside this Plan to be used primarily for reimbursement of "qualified eligible medical expenses" as set forth in Code §223(d)(2). The Employer has no authority or control over the funds deposited in an HSA. Even though this Plan may allow pre-tax Salary Reduction contributions to an HSA, the HSA is not intended to be an ERISA benefit plan sponsored or maintained by the Employer. 25 Benefit Plan Document ARTICLE VIII ADMINISTRATION OF PLAN 8.1. Administrator, Named Fiduciary The general administration of the Plan and the duty to carry out its provisions will be vested in the Company, which will be the "named fiduciary" of the Plan for purposes of ERISA, if applicable. The Company's Corporate Benefits Department will perform such administrative duties on behalf of the Company and may delegate all or any portion of such administrative duties to a named person and may from time to time revoke such authority and delegate it to another person. Each such delegation to a person who is not an employee of the Company will be in writing, and a copy will be furnished to the person to whom the duty is delegated. Such person will file a written acceptance with the Company's Corporate Benefits Department. Such person's duty will terminate upon withdrawal of such authority by the Company's Corporate Benefits Department or upon withdrawal of such acceptance by the person to whom the duty was delegated. Any such withdrawal will be in writing and will be effective upon delivery of a copy to the person to whom the duty was delegated or to the Company's Corporate Benefits Department, as the case may be. Any delegation to an employee of the Company will terminate when such individual ceases to be an employee or upon its earlier revocation by the Company's Corporate Benefits Department. 8.2. Administrator's Compensation The Administrator, if an employee of the Company, will receive no compensation for services as Administrator but will be entitled to reimbursement by the Company for any amounts reasonably and necessarily expended in the performance of the Administrator's duties. 8.3. Administrator's Discretion A. The Administrator has the sole, exclusive, absolute and complete discretionary power and authority with respect to administration of the Plan including, but not limited to, the discretionary power and authority to: 1. make all determinations (except those determinations which the Plan requires others to make) and to take all actions that the Administrator deems advisable for administration of the Plan, including entering into any contracts and administrative agreements; 2. construe, interpret, apply and enforce all Plan documents and to take or direct any course of action that the Administrator deems advisable to carry out the Plan's intent and purpose as determined by the Administrator, 3. decide all questions that arise that relate to the Plan and to make all factual determinations; 4. determine eligibility and coverage for participation and benefits; 5. establish and change the contributions required to be made for coverage under the Plan; 26 Benefit Plan Document 6. determine whether an individual is entitled to benefits and to decide the type, amount, manner of allocation and distribution of all benefits determined by the Administrator to be due and payable under the Plan; 7. remedy all defects, ambiguities, inconsistencies, omissions, and mathematical or arithmetical errors, including erroneous account balances; and 8. make or require rules, regulations, policies, and procedures that the Administrator deems advisable for the administration of the Plan and to change or modify any such rules, regulations, policies or procedures at any time. B. Benefits under the Plan will only be paid if the Administrator decides in its discretion that an applicant is entitled to them. 8.4. Professional Assistance The Administrator may retain such accounting, legal, clerical and other services as may reasonably be required in the administration of the Plan and may pay reasonable compensation for such services. 8.5. Reliance on Others A. To the extent permitted by applicable law, the Administrator, the Company, the Employers, the board of directors and the officers of the Company or any other Employer may rely upon all certificates and reports made by an officer of the Company, and upon all reports and opinions within the area of expertise of, and given by, accountants, legal counsel and other professionals retained by them; and, to such extent, such persons will be fully protected with respect to any action taken or suffered by them in good faith in reliance upon any such certificates, reports and opinions and all actions so taken or suffered will be conclusive upon each of them and upon all Participants. B. The Administrator will be entitled to rely upon any data or information furnished by the Company, any other Employer, or by a Participant as to age, service and compensation of any person, and as to any other information pertinent to any calculation or determination to be made under the provisions of the Plan and, as a condition to payment of any benefit under the Plan, may request any Participant to furnish such information as the Administrator deems necessary or desirable in administering the Plan. 8.6. Indemnification The Participating Employers jointly and severally agree to indemnify and hold harmless, to the extent permitted by law, each director, officer, and employee of the Company and any Affiliated Organization against any and all liabilities, losses, costs and expenses (including legal fees) of every kind and nature that may be imposed on, incurred by, or asserted against such person at any time by reason of such person's services in connection with the Plan, but only if such person did not act with gross negligence, intentional misconduct, in bad faith or in willful violation of the law or regulations under which such liability, loss, cost or expense arises. The Participating Employers will have the right, but not the obligation, to select counsel and control the defense and settlement of any action for which a person may be entitled to indemnification under this provision. 27 Benefit Plan Document 8.7. Reports to Participants Within a reasonable time after the end of each Plan Year and at such other times as the Administrator deems necessary or desirable, the Administrator will provide a report to each Participant of the status of his or her Account. 8.8. Claim Procedure The Claims and Appeal procedure is described in the Summary for each Option. 8.9. Fiscal Records The fiscal records of the Plan are maintained on a Plan Year basis. 28 Benefit Plan Document ARTICLE IX MISCELLANEOUS 9.1. Governing Law Except to the extent that state law has been preempted the Code or any other laws of the United States, as amended from time to time, this Plan will be administered, construed and enforced according to the laws of the State of MN. 9.2. HIPAA Privacy and Security The HIPAA privacy and security rules are stated in Appendix A and only apply to the Premium Reimbursement Account and Medical FSA Benefit Options 9.3. Limitations on Actions Notwithstanding any statutory limitations period or conflict of law provision, no action with respect to any Benefit under this Plan may be brought more than six months following the final decision in any appeal brought pursuant to the claim and appeal procedures set forth in this Plan. 9.4. Number and Gender Wherever appropriate, the singular number may be read as the plural and the plural may be read as the singular and the feminine gender may be read as the masculine gender and the masculine gender may be read as the feminine gender. 9.5. Reference to an Officer of the Company Any reference to a specific officer of the Company means the person who, from time to time, holds such office or, in the event that the name or function of such office is changed, such officer of the Company who succeeds to the functions of such office 9.6. No Employment Rights Nothing contained in this Plan shall be construed as a contract of initial or continued employment between any Employee and the Employer, as a limitation of the right of the Employer to discharge any Employee with or without cause, or as an assurance of any benefit not expressly set forth in this Plan. 9.7. Severability If any provision of this Plan is held to be illegal or invalid for any reason, that illegality or invalidity will not affect the remaining parts of this Plan. In such case, this Plan will be construed and enforced as if the illegal or invalid provision were not included in the Plan. 9.8. Withholding Notwithstanding any contrary provision of this Plan, the Company or any other Employer may withhold from any payment charged against a Participant's Account such amounts as may be 29 Benefit Plan Document required under sections 3102 and 3402 of the Code or under a similar law of any state, but will not be liable for any loss or damage incurred by a Participant on account of the Company's or other Employer's failure to do so. 9.9. Non -Assignability of Benefits No benefit under the Plan will be subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance or charge, and any attempt to so anticipate, alienate, sell, transfer, assign, pledge, encumber or charge the same will be void, and no such benefit will in any manner be liable for or subject to the debts, contracts, liabilities, engagements or torts of the person entitled to such benefit. 9.10. Disabled Participants If the Administrator determines that any person entitled to receive any payment under this Plan is physically, mentally or legally incapable of receiving or acknowledging receipt of such payment, and no legal representative has been appointed for such person, the Administrator, in its discretion, may (but will not be required to) cause any sum otherwise payable to such person to be paid to such one or more as may be chosen by the Administrator from the following: the institution maintaining the person or the person's spouse, children, parents or other relatives by blood or marriage. Any payment so made will be a complete discharge of all liability under the Plan with respect to such payment. 9.11. Satisfaction of Claims Any payment to or for the benefit of any Participant, legal representative or person chosen by the Administrator in accordance with the provisions of the Plan will, to the extent of such payment, be in full satisfaction of all claims against the Administrator and the Company, either of which may require the payee to execute a receipted release as a condition precedent to such payment. 9.12. Participant Tax Consequences A. None of the Company, Plan Administrator, Claims Administrator and Employer makes any commitment, guarantee, warranty or other representation regarding a Participant's ability to exclude the benefits paid under this Plan from his or her gross income for federal, state or local income tax purposes. B. If any benefits paid under this Plan are determined to be includable in income, the Participant has no recourse against the Company or Administrator and the Company and the Administrator accept no liability for any damages or losses, including penalties, suffered by the Participant. C. It shall be the obligation of each Participant to determine whether each payment or other benefit under the Plan is excludable from the Participant's gross income for federal, state and local income tax purposes. Any Participant, by accepting the benefit under this Plan, agrees to be liable for any tax that may be imposed with respect to those benefits, plus interest and penalties. 30 Benefit Plan Document 9.13. Non -Discrimination Federal tax laws impose a variety of "nondiscrimination requirements" that must be satisfied before benefits provided under the Plan can be provided to employees on a tax-free basis. The non-discrimination requirements are generally intended to restrict the amount of nontaxable benefits available to certain employees of the Company who are officers, directors, "key employees" or "highly compensated." If the Company believes that the Plan may violate Code requirements prohibiting discrimination in favor of such employees with respect to eligibility, availability of benefits or utilization of benefits, it may limit the amount of pre-tax contributions that certain Participants can make, reduce benefits payable to certain Participants or take such other action as it deems advisable to avoid or eliminate such violation. 31 Benefit Plan Document ARTICLE X ADOPTION, AMENDMENT AND TERMINATION 10.1. Adoption and Termination by Affiliated Organization A. An Affiliated Organization may adopt this Plan and become an Employer in the manner prescribed by the Administrator. B. An Affiliated Organization may terminate its participation in the Plan by providing written notice to the Administrator. 10.2. Amendment Procedure The Company reserves the right to amend the Plan at any time, to any extent that it may deem advisable, and without prior notice. Each amendment will be stated in a written instrument. The Plan will be deemed to have been amended as set forth in the instrument and all Participants and Employers will be bound by the amendment; provided, however, that no amendment will have any retroactive effect so as to deprive any Participant of any benefit already accrued by means of the occurrence of an event entitling the Participant to a payment under the Plan. 10.3. Termination Procedure The Company reserves the right to terminate the Plan at any time and without prior notice. Termination will occur by written instrument. 32 Benefit Plan Document APPENDIX A HIPAA Privacy and Security 1. HIPAA Privacy A. Purpose This section is intended to comply with the Standards for Privacy of Individually Identifiable Health Information, Title 45, Parts 160 and 164, Subparts A and E, of the Code of Federal Regulations, promulgated pursuant to the Health Insurance Portability and Accountability Act of 1996, Public Law 104-91 ("Privacy Rule"). B. Definitions The following definitions will apply to the provisions in this Article: 1. "Health Information" is any information that: A. is created or received by a health care provider, health plan, public health authority, employer, life insurer, school or university, or health care clearinghouse; and B. relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual. 2. "Health Care Operations" means the administration and operation of the Plan, including: A. conducting quality assessment and improvement; B. accreditation, certification, licensing, or credentialing; C. underwriting, premium rating, and the placement of stop loss coverage; D. conducting or arranging for medical review, legal services, and auditing; E. cost -management and planning related to operation and management of the Plan; F. management activities related to Privacy Rule compliance; G. resolution of grievances; and H. Plan activities resulting from sale, transfer, merger, or consolidation. 3. "HIPAA" means the Health Insurance Portability and Accountability Act of 1996, Public Law 104-91. 33 Benefit Plan Document 4. "Individually Identifiable Health Information" is Health Information created or received by the Plan or the Employer that: A. relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual; and B. identifies the individual directly or reasonably could be used to identify the individual. 5. "Payment" includes activities undertaken to obtain contributions, determine or fulfill responsibility for coverage and benefits, or obtain or provide reimbursement for health care expenses; including, but not limited to: A. determinations of eligibility for coverage; B. coordination of benefits; C. claims adjudication; D. subrogation; E. claims management; F. collection activities; G. obtaining payment under a stop loss contract; H. medical necessity reviews; I. utilization review activities, including pre -authorization, pre -certification, concurrent and retrospective reviews; J. disclosure of certain information to consumer reporting agencies to collect premiums or reimbursement. 6. "Plan Administration Functions" are administration functions performed by the Administrator on behalf of the Plan, including Payment and Health Care Operations activities. 7. "Plan Sponsor" refers to the Company acting as Plan Sponsor as defined in at section 3(16)(B) of ERISA, codified as 29 U.S.C. 1002(16)(B). 8. "Privacy Rule" refers to the privacy regulations promulgated by the Department of Health and Human Services pursuant to HIPAA. The regulations are codified at 45 C.F.R. Part 164. 34 Benefit Plan Document 9. "Protected Health Information" or "PHI" is Individually Identifiable Health Information that is transmitted or maintained in any form or medium by the Plan. C. Uses and Disclosures of Protected Health Information — Unless the subject individual authorizes a use or disclosure of PHI, the following restrictions will apply: 1. The Company may use PHI for Plan Administration Functions. The Company is currently involved with the following Plan administration activities: eligibility/enrollment, premium payment, Plan interpretation, receipt of Plan service provider reports, responding to Employee complaints and handling COBRA and Health Care Reimbursement Account administration in house. The Company may disclose PHI as permitted or required by the Privacy Rule or the privacy policies and procedures of the Plan. 2. The Company will not use or further disclose PHI other than as permitted or required by the Plan Documents or as required by law. 3. The Company will ensure that any agents, including a subcontractor, to whom it provides PHI received from the Plan agree to the same restrictions and conditions that apply to the Plan Sponsor with respect to such information. 4. The Company will not use or disclose PHI for employment -related actions and decisions or in connection with any other Company benefit or employee benefit plan. 5. The Company will report to the Plan any use or disclosure of PHI that is inconsistent with the uses or disclosures provided for of which it becomes aware. D. Certification Required to Disclose Protected Health Information to Company — The Plan will disclose PHI to the Company only upon receipt of a certification by the Plan Sponsor that the Plan Documents have been amended as required by the Privacy Rule. E. Subject Individual Rights With Respect to PHI 1. The Company will make PHI available for access in accordance with the Privacy Rule section 164.524; 2. The Company will make PHI available for amendment and incorporate any amendments to PHI in accordance with Privacy Rule section 164.526; and 3. The Company will make PHI available required to make an accounting of disclosures required by Privacy Rule section 164.528. F. Provide Information to the Department of Health and Human Services —The Company will make its internal practices, books, and records relating to the use and disclosure of Protected Health Information received from the Plan available to the Secretary of the Department of Health and Human Services for purposes of determining compliance by the Plan with the Privacy Rule. 35 Benefit Plan Document G. No Longer Needed PHI — When any PHI received from the Plan ceases to be needed for the purpose for which it was disclosed, the Company will return or destroy such information maintained in any form and retain no copies of such information, except that, if return or destruction is not feasible, the Company will limit further uses and disclosures to those purposes that make the return or destruction of the information infeasible. H. Adequate Separation between Plan and Company 1. The Company will provide adequate separation between the Plan and the Company in its capacity as other than the Administrator. 2. The Company designates the following employees, classes of employees, or persons to use and disclose PHI on behalf of the Plan for purposes of Plan Administration Functions: Human Resources. 3. Access to and use of PHI by the employees and other persons described in subsection (2) will be limited to the Plan Administration Functions that the Company performs for the Plan. 4. Those persons described in subsection (2) who fail to comply with the Privacy Rule or the Privacy Policies and Procedures of the Plan may be subject to disciplinary action up to and including termination. 2. HIPAA Security A. Purpose — This Article is intended to comply with the Standards for Security Standards for the Protection of Electronic Protected Health Information, Title 45, Parts 160 and 164, Subpart C, of the Code of Federal Regulations, promulgated pursuant to the Health Insurance Portability and Accountability Act of 1996, Public Law 104-91. B. Definitions — The following definitions will apply to the provisions in this Article: 1. "Availability" means the property that data or information is accessible and useable upon demand by an authorized person. 2. "Confidentiality" means the property that data or information is not made available or disclosed to unauthorized persons or processes. 3. "Electronic Media" means (1) storage in memory devices in computers or any removable/transportable digital memory medium, such as magnetic tape or disk, optical disk or digital memory card; and (2) transmission media used to exchange information already in electronic storage media, including, for example, the internet, extranet, leased lines, dial -up lines, private networks and physical movement of removable/transportable electronic storage media. 4. "Electronic Protected Health Information" or "e-PHI" means Protected Health Information that is transmitted by, or maintained in, Electronic Media. 36 Benefit Plan Document 5. "Integrity" means the property that data or information have not been altered or destroyed in an unauthorized manner. 6. "Security Incident" means the attempted or successful unauthorized access, use, disclosure, modification or destruction of e-PHI or interference with system operations in an information system containing e-PHI. C. Administrative, Physical and Technical Safeguards — The Company will implement adequate administrative, physical and technical safeguards that will reasonably and appropriately protect the Confidentiality, Integrity and Availability of e-PHI that it creates, receives, maintains or transmits on behalf of the Plan. D. Separation between Plan and Company — The Company will ensure that the adequate separation between the Plan and the Company in its capacity as other than the Administrator, as required by the "Adequate Separation of the Plan and Company" provision in the HIPAA Privacy Rule amendment to the Plan, is supported by reasonable and appropriate security measures. E. Agents and Subcontractors — The Company will ensure that any agent, including a subcontractor, to whom it provides e-PHI received from the Plan agrees to implement reasonable and appropriate security measures to protect the e-PHI. F. Security Incident Reports — The Company will report to the Plan any Security Incident of which it becomes aware that are not already known by the Plan. 37 CITY OF HUTCHINSON Premium Only Plan Pre -Tax Premium Summary Premium Only Plan Summary INTRODUCTION CITY OF HUTCHINSON's Flexible Spending Plan (the "Plan") permits Eligible Employees to choose to pay for certain benefits on a pre-tax basis. This Summary describes the Pre -Tax Premium Benefit, under which your Premium contributions for Health Insurance will be paid on a pre-tax basis. This will generally result in a tax savings and increase your spendable income. The tax benefit you experience will depend on the benefit you elect, as well as other factors that affect the amount of taxes you pay. Although participating in the Plan can provide significant tax advantages, there may be tax disadvantages to participating in the Plan based on your particular situation. You may wish to consult with your tax advisor. DETAILS REGARDING THE PRE-TAX PREMIUM BENEFIT (a) Pre -Tax Premium Benefit for Health Insurance: The Plan permits your medical insurance premiums, including vision and dental (if applicable), to be paid on a pre-tax basis. (b) Pre -Tax Health Savings and Flexible Spending Account Elections: The Plan permits the annual election amounts to be funded pre-tax through your payroll deduction. (c) Automatic Enrollment in Pre -Tax Premium Benefit: If you elect health insurance coverage, you will automatically be enrolled in the Pre-tax Premium Benefit (unless you opt out of pre-tax premium payment for the coverage). (d) You are not required to request Reimbursement: Pre-tax Premium Benefits will automatically be deducted from your paycheck before taxes are withheld and will be paid directly to the appropriate insurance company. You do not need to submit a claim for these expenses. (e) Changes to your Pre -Tax Premium may not correspond with changes to your Health Insurance: If there is an insignificant change in your Premium for Health Insurance during the Plan Year, the Plan will automatically change the Premium contributions. For all other changes that you make to your health insurance, you will need to request that a corresponding election change be made to your Pre -Tax Premium. Only Qualifying Election Changes (see below) will be permitted. An election change permitted under the health insurance Coverage may not be permitted under this Summary or vice versa. While unlikely, it is possible for your Pre -Tax Premium Benefit to be lessor more than your actual Premium payment amount due to an election change. If the Premium is more than the Pre -Tax Premium Benefit, you must pay the difference after-tax. If the Premium is less than the Pre -Tax Premium Benefit, you will forfeit the additional pre-tax payments made to your Account. 2 Premium Only Plan Summary (f) Health Insurance is separate from this Plan: The terms and conditions of the health insurance, including eligibility for coverage, the benefits provided and eligibility for benefits, are as stated in the plans or insurance policies for the health insurance and are not governed by this Plan. (g) Company -Sponsored Health Insurance for Non -Tax Dependents: Company -sponsored health insurance provided to you and your eligible family members is generally not subject to federal wage and income tax. Coverage provided for your family member who does not satisfy the IRS requirements to be considered your "health care tax dependent," however, is a taxable benefit. Your Employer is required to report to the IRS the fair market value of the coverage paid for by the Employer (or by you on a pre-tax basis) as taxable compensation on your W-2. When you enroll your family member in coverage and each time that you present your health plan card for services for the family member, you are certifying that your family member is your tax dependent for health care purposes. If your eligible family member is not your tax dependent, you must notify the Company's Human Resources Department. If you do not know whether your family member qualifies as your tax dependent, you should consult a tax advisor (such as an accountant). ELIGIBLE EMPLOYEES Only eligible employees may participate. An eligible employee may participate in the plan following 30 days of employment. You are eligible if you are: • Employed by the company or a participating employer • Regularly scheduled to work 30 or more hours per week • Are not an excluded individual • Satisfy any other eligibility requirements You are a participant if you are an eligible employee, have enrolled in the Pre -Tax Premium Plan, and have not terminated participation. Eligible employees do not include: • Leased employees • Independent contractors • Employees subject to a collective bargaining agreement (except as specifically provided in the collective bargaining agreement) • Interns 3 Premium Only Plan Summary • Employees classified as temporary • Employees covered by written agreements stating they are not eligible to participate in this Plan (a) For premiums to be paid on a pre-tax basis, such expenses must be incurred by you for yourself or a family member who qualifies as your "dependent." (b) "Dependent" includes: (i) your spouse (to whom you are legally married); (ii) a person whom you can claim as a dependent on your federal income tax return; and (iii) a child whom you can claim as your health care tax dependent within the meaning of code sections 105 or 106. This includes your son, daughter, stepson, stepdaughter or foster child who was under the age of 26 at the beginning of the calendar year. FNRnI I MFNT If you elect health insurance, you will automatically be enrolled in the Pre -Tax Premium Benefit (unless you opt out of Pre -Tax Premium payment for the coverage). WHEN PARTICIPATION BEGINS Your participation begins on the first day of the Plan Year. Mid -year enrollment for new hires begins following 30 days of employment, enrollment must occur within 30 days of becoming an Eligible Employee. ELECTION CHANGES DURING THE PLAN YEAR (a) Qualifying Election Changes: Your election for any Plan Year cannot be changed during the Plan Year unless you experience an Election Change Event and make an election change that is on account of and consistent with the event (called a "Qualifying Election Change"). The Election Change Event must affect eligibility for your health insurance, your eligibility to participate in this Pre-tax Premium Account, or the eligibility of premiums for reimbursement (e.g. your child no longer qualifies as your tax dependent). (b) Examples: 1. If the type of health insurance that you have changes because of your marriage, birth or adoption of a child, a corresponding increase to your Pre -Tax Premium Benefit will occur. 2. If you change your health insurance Coverage due to a divorce, because a child no longer qualifies as dependent, or a family member dies, a corresponding decrease to your Pre -Tax Premium Benefit will occur. 4 Premium Only Plan Summary 3. If your spouse or a dependent starts or ends a job or increases or decreases his or her work hours and gains or loses eligibility for employer -sponsored health insurance and you change your health insurance as a result, you can make a corresponding increase or decrease to your Pre -Tax Premium. 4. If a child is enrolled in or dropped from health insurance due to a court order that requires you or another person to provide health insurance, a corresponding change can be made to your Pre -Tax Premium. 5. If you, your spouse or your dependent gains or loses Medicare or Medicaid coverage and you change your health insurance as a result, a corresponding change can be made to your Pre -Tax Premium. 6. If you change your health insurance as a result of going on or returning from FMLA leave, a corresponding change can be made to your Pre -Tax Premium. 7. If there is a significant change in the cost or coverage of your health insurance and you change your health insurance election, a corresponding change can usually be made to your Pre -Tax Premium. 8. If a mid -year election change is made by your spouse or dependent under his or her health insurance or if your spouse's or dependent's employer's plan has a different plan year or period of coverage than this Plan, you may make a corresponding election change to your Pre -Tax Premium. 9. You may revoke your Pre -Tax Premium election for your employer -sponsored health coverage under the cafeteria plan if you purchased a Qualified Health Plan through a competitive marketplace established under ,§1311 of the Patient Protection and Affordable Care Act, commonly referred to as an Exchange or a Health Insurance Marketplace (Marketplace). 10. You may revoke your Pre -Tax Premium election for your employer -sponsored health coverage under the cafeteria plan if your hours of service are reduced so that you are expected to average less than 30 hours of service per week but for whom the reduction does not affect the eligibility for coverage under your employer's group health plan. (c) Time Limit for Making Election Change: To change your election, you must request an election change no later than 30 days* after the Election Change Event (even if you are on leave at the time). You cannot change your election more than 30 days* after an Election Change Event. 5 Premium Only Plan Summary *There are only two exceptions to the 30-day limit. The Children's Health Insurance Program Reauthorization Act (CHIPRA) permits you to request an election change no later than 60 days after the loss of your or your dependent's Medicaid or CHIP coverage because of loss of eligibility or within 60 days after the date you or your dependent becomes eligible for a premium assistance subsidy under Medicare or CHIP. (d) Election Change Process: The Plan Administrator will provide instructions for requesting an election change. The Plan Administrator will determine whether an election change is permitted. PARTICIPATION DURING A LEAVE OF ABSENCE Coverage will continue under this Plan during a leave of absence in accordance with the Company's leave policies and the terms and conditions of the Plan. If there is a conflict between the information provided in this section and the Company's leave policies, the Company's leave policies will control. Your leave must be approved by the Company. You will be required to make your premium/contribution payments ("payments") for coverage to continue. If you do not make the required payment when due (including any grace period), the Company may retroactively terminate your coverage to the last day for which you have paid. Expenses incurred during the period for which your coverage is retroactively terminated will not be covered. The Company can recover any payments owed. Upon return to work, the payments owed will be taken from your pay. Contact the Plan Administrator for coverage payment options. (a) Paid Leave of Absence: Your Pre -Tax Premium Benefit will automatically continue during a leave of absence as long as you continue to receive pay. (b) Unpaid Leave of Absence: Your right to continue group health plan coverage during unpaid leave depends on the type of leave. You should review the Company -Sponsored Health Insurance Summary Plan Description for the underlying details. (c) Open Enrollment during Your Leave: If the open enrollment period for the next Plan Year occurs during your leave and your participation in the Plan continues, you will be able to make elections for Plan benefits for the new Plan Year in the same manner as active employees. If you do not make a new election for your group health plan coverage, the election in effect for the prior Plan Year will continue. (d) Making Election Changes on Return from Leave: Election changes other than as noted in this section will not be permitted on return from leave unless you experience another Election Change Event and make the election change within 30 days of the event. 0 Premium Only Plan Summary CLAIMS AND APPEAL PROCEDURES (a) No Claims Submission Required: Pre-tax Premiums will automatically be deducted from your paycheck before taxes are withheld and will be paid directly to the appropriate insurance company. You do not need to submit a claim for these expenses. (b) Written Request for Review: If your premium is not paid, you have the right to request review. You must send a written request for an appeal review to the Plan Administrator within 180 days of the denial of your Pre -Tax Premium Benefit. Your request for review should include the specific reason(s) you believe the premium should have been paid pre- tax through the plan. (c) Right to Review Documents/Submit Comments: You have the right to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records, and other information relevant to your claim. You may submit written comments, documents, records, and other information to the Plan Administrator and the information will be considered on review regardless of whether the information was submitted or considered in the initial claim determination. (d) Notice of Continued Denial: If the denial is upheld in whole or part, the Plan Administrator will notify you within 60 days after the Plan Administrator received your request for review. The notice will include the Plan Administrator's reason for its decision. 1. Level Two Appeal Process: Following the Level One Appeal Process, you have additional voluntary appeal rights through Further. If you are not satisfied with our decision, you may elect to further appeal to Further by sending a letter within 30 days or the later of your run out end date requesting our Appeals Committee to reconsider the decision. If you have terminated employment during the year or if you are unsure of your plan's run out end date please contact your group representative or our customer service department. You have the option to present your concerns to the Appeals Committee either in person or via telephone conference call. A written notification of the Committee's decision about your appeal will be sent within 30 days from the date your request is received. 2. You may elect this voluntary appeal (Level Two Appeal) only after you have submitted a Level One Appeal and that appeal has been denied. You are not required to submit a Level Two Appeal prior to bringing a claim in court (the plan will not assert that you failed to exhaust administrative remedies in not submitting to a Level Two Appeal). The six-month limitation period provided in the Plan Document within which you may bring a claim to court is tolled during the time that the Level Two Appeal is pending. 7 Premium Only Plan Summary FORFEITURE OF ACCOUNT BALANCE According to federal tax law, any amount remaining in your Pre -Tax Premium Accounts after the payment of eligible Premiums incurred during a Plan Year must be forfeited. Such forfeited amounts will be used by the Plan Administrator, in its discretion, to pay the cost of benefits under the Plan, for administrative costs of the Plan, or to provide additional benefits to participants. TERMINATION OF PARTICIPATION DUE TO TERMINATION OF EMPLOYMENT (a) When Participation ends: If your employment with the Company terminates, your participation in the Plan will end as of the date of your termination of employment. (b) Health Insurance Coverage after Termination: Health insurance premiums incurred after the date of your termination from employment cannot be paid on a pre-tax basis through this Plan. (c) Re-employment by a Participating Employer: If you terminate employment and are re- employed by a participating employer, you may participate in the Plan. Whether you are required to resume your elections in place prior to your termination or may make new elections depends on the length of time between your termination and reemployment and whether you are reemployed in the same Plan Year or a new Plan Year. A Participant who terminates employment and is re-employed by a participating employer in an Eligible Employee class within 30 days and within the same Plan Year will be required to resume participation in the Plan and the participant's prior benefit elections will be reinstated. A Participant who terminates employment and is re-employed by a participating employer in an eligible employee class after 30 days or more and within the same Plan Year will be treated as a new employee. Such a person must satisfy any Service Requirement and re -enroll in the Plan. A Participant who terminates employment and is re-employed by a participating employer in an eligible employee class in a new Plan Year will be treated as a new employee. Such a person must satisfy any Service Requirement and re -enroll in the Plan. OTHER REASONS FOR TERMINATION OF PARTICIPATION (a) Your participation in this Plan can also end if: 1. You no longer qualify as an Eligible Employee; 2. Your Employer stops participating in this Plan; 3. You commit fraud or misrepresent your eligibility to participate or the eligibility of a claim for reimbursement under this Plan; or A Premium Only Plan Summary 4. The Company terminates the Plan. (b) The rules discussed above for termination of participation as a result of termination of employment also apply if termination of participation occurs for other reasons. NOTICES (a) ERISA, HIPAA and COBRA do not apply: The Pre -Tax Premium Benefit is not an employee benefit plan within the meaning of ERISA and is not subject to ERISA, HIPAA or COBRA. The Company -Sponsored Health Insurance paid for on a pre-tax basis through this Plan, however, is subject to ERISA, HIPAA and COBRA. Please refer to the Company -Sponsored Health Insurance Summary Plan Description for your rights and responsibilities under those laws. (b) Company's Right to terminate or amend the Plan: The Company reserves the right to amend or terminate the Plan at any time and without notice. (c) No Guarantee of Employment: Participation in this Plan is not a guarantee of employment. (d) Plan Administrator's Discretion: The Plan Administrator (and persons to whom it has delegated powers, to the extent of such delegation) has total and complete discretionary authority with respect to administration and interpretation of the Plan. Benefits under the Plan will only be paid if the Plan Administrator decides in its discretion that a claimant is entitled to them. PLAN SPECIFICATIONS Employer, Plan Sponsor and Plan Administrator: CITY OF HUTCHINSON 111 Hassan St SE Hutchinson, MN 55350 Telephone: 320-234-4213 Claims Administrator: Further 3535 Blue Cross Road Eagan, MN 55122-1154 651-662-5065 or 800-859-2144 www.HelloFurther.com r7 Premium Only Plan Summary Plan Year: January 1 through December 31 10 CITY OF HUTCHINSON Flexible Spending Plan Medical FSA Summary Medical FSA Summary INTRODUCTION CITY OF HUTCHINSON's Flexible Benefit Plan (the "Plan") permits Eligible Employees to choose to pay for certain benefits on a pre-tax basis. This Summary describes the Medical Flexible Spending Account ("Company -sponsored") Benefit Option under the Plan. Through the Medical FSA, you can pay Medical Expenses not covered by insurance for yourself and eligible family members on a pre-tax basis. This will generally result in a tax savings and increase your spendable income. Refer to our FSA Essential Guide for a tax savings example. You may also want to use the Tax Savings Calculator link available at https://Iearn.hellofurther.com/ to estimate your tax savings. The tax benefit you experience will depend on the benefits you elect, as well as other factors that affect the amount of taxes you pay. Although participating in the Plan can provide significant tax advantages, there may be tax disadvantages to participating in the Plan based on your particular situation. You may wish to consult with your tax advisor. DETAILS REGARDING THE MEDICAL FSA BENEFIT (a) Medical expenses eligible for reimbursement: To be eligible for reimbursement, an expense must be for medical care provided to diagnose, treat, or prevent disease or for sickness or injury and must be included on the list of eligible medical expenses for this Benefit Option. (b) Employee Elections: The maximum annual contribution for this benefit is the maximum allowed by the IRS. Note that salary reduction amounts from the last paycheck of the Plan Year may be used to pay for the first month of benefits elected for the next Plan Year. (c) Employer Elections: The employer may contribute up to $500 to all eligible employees to enroll in their health plan without an employee contributing. Employer may match dollar -for -dollar contributions (up to maximum allowed contribution determined by law) as long as the employee contributes the same amount. Employer contributions do not count toward the employee's maximum annual contribution. When contributing an amount over $500, an employer's contribution cannot exceed the employee's election. For example, if the employee is contributing $1,000, the maximum employer contribution can only be $1,000 to the employee's FSA. When contributing an amount over $500, an employer's contribution cannot exceed the employee's election. 2 Medical FSA Summary (d) Expenses cannot be reimbursed from any other source, including tax credits or tax deductions: Duplications of reimbursement or attempts to take tax credits or deductions for reimbursed expenses may constitute tax fraud and you personally will be responsible for any penalties. It is not the responsibility of your Employer, the Plan Administrator or the Claims Administrator to monitor your personal income tax or other financial affairs. (e) Limitations for HSA and Medical FSA combination: If you elect to participate in both the HSA and the Medical FSA benefits under this Plan, your Medical FSA is automatically limited to reimbursement of the following HSA-Compatible expenses: Vision and Dental; Post Deductible Medical. You may also choose to participate in an HSA-Compatible Medical FSA to maintain your eligibility and/or the eligibility of your spouse to participate in an HSA outside of this Plan. If you have not elected HSA coverage under this Plan, however, you must notify Further that you wish to participate in an HSA-Compatible Medical FSA. ELIGIBLE EMPLOYEES Only eligible employees may participate. You are eligible if you are: • Employed by the company or a participating employer • Regularly scheduled to work 20 or more hours per week • Are not an excluded individual • Satisfy any other eligibility requirements You are a participant if you are an eligible employee, have enrolled in the Medical FSA Plan, and have not terminated participation. Eligible employees do not include: • Leased employees • Independent contractors • Employees subject to a collective bargaining agreement (except as specifically provided in the collective bargaining agreement) • Interns • Employees classified as temporary • Employees covered by written agreements stating they are not eligible to participate in this Plan. 3 Medical FSA Summary (a) To use the Medical FSA for reimbursement of medical expenses incurred by you for yourself or a family member who qualifies as your "Dependent". (b) "Dependent" includes: (i) your spouse (to whom you are legally married); (ii) a person whom you can claim as a dependent on your federal income tax return; and (iii) a child whom you can claim as your health care tax dependent within the meaning of Code sections 105 or 106. This includes your son, daughter, stepson, stepdaughter or foster child who was under the age of 26 at the beginning of the calendar year. ENROLLMENT AND PARTICIPATION (a) Initial enrollment: You must enroll within 30 days after becoming an Eligible Employee. Employees are eligible for this benefit on the first of the month following Date of Hire at which time participation will begin. Days of employment prior to termination or unpaid leave of an employee is not counted for the service requirement. (b) Annual open enrollment: If you do not enroll when you are first eligible, you must wait until the next Open Enrollment Period for another chance to participate (unless you experience an "Election Change Event" and make a "Qualifying Election Change," as discussed later in this Summary). Federal tax law prohibits any other mid -year enrollment. The Open Enrollment Period for each Plan Year will be determined by the Plan Administrator. (c) Enrollment procedure: The Plan Administrator will provide enrollment instructions. You must complete your enrollment within the time specified by the Plan Administrator. (d) Medical FSA election: You must indicate the amount you want to contribute, if any, to a Medical FSA when you enroll. (e) Mid -Year Enrollment: You must enroll within 30 days after becoming an Eligible Employee. Employees are eligible for this benefit on the first of the month following Date of Hire, at which time participation will begin. Days of employment prior to termination or unpaid leave of an employee is not counted for the service requirement ELECTION CHANGES DURING THE PLAN YEAR (a) Qualifying election changes: Your election for any Plan Year cannot be changed during the Plan Year unless you experience an Election Change Event and make an election change that is on account of and consistent with the event (called a "Qualifying Election Change"). For complete details, request a copy of the Plan Document from the Plan Administrator or contact the Claims Administrator for assistance. 4 Medical FSA Summary (b) Examples: 1. If you get married, add a child to your family through birth or adoption or have a child who gains dependent status, you can increase your Medical FSA election. 2. If you divorce, a child no longer qualifies as your dependent, or your dependent dies, you can decrease your Medical FSA election. 3. If your spouse or a dependent starts or ends a job or increases or decreases his or her work hours and gain or lose eligibility for employer -sponsored health insurance or health flexible spending account coverage as a result, you can make a corresponding increase or decrease your Medical FSA coverage through this Plan. 4. If a court order requires you or another person to provide health coverage for an eligible child, a corresponding change can be made in your Medical FSA contributions. 5. If you, your spouse or your dependent gains or loses Medicare or Medicaid coverage, a corresponding change can be made in the contributions to your Medical FSA. 6. You may change your Medical FSA election when going on or returning from FMLA leave in a manner that is consistent with FMLA requirements and Plan Rules. (c) You cannot elect an amount less than the amount already reimbursed: An election change will not be consistent with an Election Change Event if the new amount elected is less than the amount already reimbursed from the Medical FSA for the Plan Year. (d) Time limit for making election change: To change your election, you must request an election change no later than 30 days after the Election Change Event (even if you are on leave at the time). You cannot change your election more than 30 days after an Election Change Event. (e) Election change process: The Plan Administrator will provide instructions for requesting an election change. The Plan Administrator will determine whether an election change is permitted. PARTICIPATION DURING A LEAVE OF ABSENCE General Rules: Coverage will continue under this Plan during a leave of absence in accordance with the Company's leave policies and the terms and conditions of the Plan. If there is a conflict between the information provided in this section and the Company's leave policies, the Company's leave policies will control. The Company must approve your leave. 5 Medical FSA Summary You will be required to make your premium/contribution payments ("payments") for coverage to continue. If you do not make the required payment when due, the Company may retroactively terminate your coverage to the last day for which you have paid. Expenses incurred during the period for which your coverage is retroactively terminated will not be covered. The Company can recover any payments owed. Upon return to work, the payments owed will be taken from your pay. Contact the Plan Administrator for coverage payment options. (a) Paid leave of absence: Your Medical FSA coverage and your contributions for the coverage will automatically continue during a leave of absence as long as you continue to receive pay. (b) Unpaid leave of absence: Your right to continue Medical FSA coverage during unpaid leave depends on the type of leave. If you do not elect to continue your Medical FSA coverage at the beginning of leave, you will not be able to submit medical expenses you incur during the leave for reimbursement. Rules regarding specific types of unpaid leave are as follows. 1. FMLA Leave: If you take FMLA leave, you may choose to continue or discontinue your Medical FSA coverage. You must notify the Company's Human Resources Department of your decision. i. If your Medical FSA coverage terminated, it will be reinstated on return from leave. You may choose to either reinstate the per pay -period contributions you had in place prior to leave (your contribution election for the Plan Year is reduced by the contributions you missed during your leave); or increase your per pay -period contributions for the rest of the Plan Year to make up the contributions you missed during your leave (your contribution election for the Plan Year remains the same). ii. Even if you choose to increase your per pay -period contributions to make up the contributions you missed during the leave, you will still not be able to submit expenses you incurred during the leave for reimbursement. (Medical expenses you incur during the leave will be eligible for reimbursement only if you elected to continue your Medical FSA in advance of your leave.) 2. Military Leave: If you go on a qualifying military leave of absence as defined by the Uniformed Services Employment and Reemployment Rights Act of 1994 ("USERRA"), you may continue your group health plan and Medical FSA coverage for up to 24 months during the military leave to the extent required by USERRA. You must pay for the coverage. You may reinstate your coverage on return from leave to the extent required by USERRA. Contact the Company's Human Resources Department for more information. 0 Medical FSA Summary 3. Other Types of Leave: Contact the Plan Administrator for details. If your Medical FSA coverage terminates as a result of your leave, you may elect to continue your coverage through COBRA. Medical FSA COBRA rights are explained in the Notice section of this Summary. If you do not elect to continue your coverage through COBRA, you will not be eligible to recommence participation until the next Open Enrollment Period or you experience an Election Change Event. (c) Open enrollment during your leave: If the Open Enrollment Period for the next Plan Year occurs during your leave and your participation in the Plan continues, you will be able to make elections for Plan benefits for the new Plan Year in the same manner as active employees. If you do not elect Medical FSA benefits, you will not be eligible to participate in the Medical FSA in the new Plan Year, unless you experience an Election Change Event. (d) Making election changes on return from leave: Election changes other than as noted in this section will not be permitted on return from leave unless you experience another Election Change Event. OBTAINING REIMBURSEMENTS (a) Amount available for reimbursement: Regardless of the amount you have contributed to the Medical FSA, the entire amount of your contribution election for the Plan Year (your Annual Contribution Election) less any prior reimbursements will be available to you at all times during the Plan Year. You will be reimbursed the entire amount of your claim, if it is less than your Annual Contribution Election. (b) Expense must be eligible for reimbursement under this plan: The expense must qualify as medical care within the meaning of the Plan for reimbursement from the Medical FSA. Please refer to.https://Iearn.hellofurther.com/ for a list of eligible expenses. (c) Expense must have been incurred during your period of coverage for plan year: You may only use your Medical FSA to pay for Medical Expenses that you incurred during the Plan Year. Expenses incurred during one Plan Year cannot be reimbursed from contributions in another Plan Year. An expense is incurred when the care or service giving rise to the expense is provided. The date of billing or payment does not matter. The only exception is that expenses may be treated as incurred for orthodontia services before the services are provided if the orthodontist (following his or her normal practice) requires you to make advance payments to receive the services (e.g., requires you to pay a lump sum for services to be provided that year and the next). (d) Expense cannot be reimbursed out of other accounts: Amounts contributed to the Medical FSA cannot be used to reimburse expenses from the Dependent Care FSA and vice versa. (e) Claim submission requirements must be satisfied. You may submit a completed claim form and independent third -party documentation of the claim to the Administrator. You 7 Medical FSA Summary may also submit your claim Online by signing into the Member Online Service Center via www.HelloFurther.com. If your Company implements an electronic payment card program (debit card, credit card, or similar method) to pay expenses from the Medical FSA Plan, some expenses may be validated at the time the expense is incurred (like copays for medical care). For other expenses, the card payment is only conditional. You will still have to submit supporting documents. You will receive more information from the Company about what you must do to obtain reimbursement if such a system is implemented. 1. Claims must be submitted during the Plan's Claims Submission Period. Further must receive all claims for reimbursement in our office no later than 3 months after the plan year end date to be reimbursed. For employees that have terminated during the plan year and they have not elected COBRA (if available) claims must be received in our office 3 months from the plan year end. For employees that have terminated during the plan year and have elected COBRA (if available) claims must be received in our office 3 months from the plan year end. Upon termination of COBRA, claims must be received in office 3 months from the plan year end. 2. Documentation must be provided. To receive reimbursement for an Eligible Expense, you must submit a completed claim form and documentation of the expense from an independent third party (for example, an itemized bill or receipt) showing: (i) date of service; (ii) type of service; (iii) cost of service; (iv) name of care provider; and (v) name of person receiving care. If claim information is incomplete, the claim may be denied and payment delayed. 3. Claims cannot be reimbursed by Health Insurance. You cannot submit claims for reimbursement if you have already been reimbursed by health insurance or if you intend to request reimbursement. (f) Method of reimbursement: To the extent the Claims Administrator determines that a claim is properly payable under the Plan; you will be reimbursed for the expense either through a check or via direct deposit, if you have selected that option. Reimbursements will be issued as scheduled by the Claims Administrator. (g) Recovery of improper reimbursements: You will be required to repay the Plan for reimbursements determined by the Claims Administrator to be ineligible for reimbursement under the Plan or otherwise improper. The Claims Administrator may use one or more of the following recovery methods: (i) you repay the amount to your Medical FSA or to the Plan, as determined by the Claims Administrator; (ii) offsetting the amount from future reimbursement payments to you for Eligible Medical Expenses incurred in the same Plan Year; or (iii) withholding the amount from your compensation to the extent D� Medical FSA Summary permitted by law. If these recovery methods are unsuccessful, the improper reimbursement will be treated as a business debt and the amount reimbursed will be included in your W-2 income. CLAIMS AND APPEAL PROCEDURE (a) Initial determination on claim for reimbursement 1. Time Period. Within 30 days after receipt of a claim, the Claims Administrator will make its decision on the claim. The 30-day period for the initial review determination by the Plan Administrator may be extended by up to 15 additional days if: (i) such an extension is necessary due to special circumstances beyond the control of the Plan; and (ii) the Administrator provides notice of the extension to you prior to the expiration of the initial 30-day period which indicates the circumstances requiring the extension of time and the date by which the Plan expects to render its decision. If an extension is necessary due your failure to submit the information necessary to decide the claim, the notice of extension will specifically describe the required information you must submit and you will be provided at least 45 days from your receipt of the notice within which to provide the required information. The time period for making the initial determination will be tolled from the date on which the notification of the extension is provided to you until the date you respond to the request for additional information. 2. Written Notice of Denial. If a claim is denied, in whole or in part, the Claims Administrator will send written notification of the denial to you which will include the specific reason for the denial, a reference to the Plan provision on which the denial is based, a description of additional information or documents necessary in order for the claim to be eligible for reimbursement, and a description of the Plan's appeal procedure. If a denial is based on an internal rule or guideline or medical judgment, information regarding the internal rule or guideline or medical judgment will either be included in the written response or you will be able to obtain a copy of the internal rule or guideline or an explanation of the medical judgment on request and free of charge. (b) Appeal rights and procedures. 1. Written Request for Appeal Review. If your entire claim is not paid, you have the right to appeal the denial to the Plan Administrator. You must send a written request for an appeal review to the Plan Administrator within 180 days of your receipt of the notice of the denial of the claim. Your request for review should include the specific reason(s) you believe the claim is eligible for reimbursement under the terms of the Plan. 2. Right to Review Documents/Submit Comments. You have the right to receive, upon request and free of charge, reasonable access to, and copies of, all 7 Medical FSA Summary documents, records, and other information relevant to your claim. You may submit written comments, documents, records, and other information to the Plan administrator and the information will be considered on review regardless of whether the information was submitted or considered in the initial claim determination. 3. Person Conducting Review. The review will be conducted by a named fiduciary for the Plan who is neither the individual who made the initial benefit determination nor a subordinate of that individual, and no deference will be afforded to the initial review determination. In deciding an appeal of any adverse benefit determination that is based, in whole or in part, on a medical judgment, the administrator will consult with a medical care professional who has appropriate training and experience in the applicable medical field and who is neither the individual who was consulted in connection with the initial adverse determination nor a subordinate of such individual. 4. Notice of Continued Denial. If the denial is upheld in whole or part, the Claims Administrator will send notification of the denial to you. You will be notified of the Claims Administrator's decision on appeal in writing within 60 days after receipt of your appeal; this includes both levels of appeals. The notice will include the Claims Administrator's reason for its decision. i. Level Two Appeal Process. Following the Level One Appeal Process, you have additional voluntary appeal rights through Further. If you are not satisfied with our decision, you may elect to further appeal to Further by sending a letter within 30 days or the later of your run out end date requesting our Appeals Committee to reconsider the decision. If you have terminated employment during the year or if you are unsure of your plan's run out end date please contact your group representative or our customer service department. You have the option to present your concerns to the Appeals Committee either in person or via telephone conference call. A written notification of the Committee's decision about your appeal will be sent within 30 days from the date your request is received. ii. You may elect this voluntary appeal (Level Two Appeal) only after you have submitted a Level One Appeal and that appeal has been denied. You are not required to submit a Level Two Appeal prior to bringing a claim in court (the plan will not assert that you failed to exhaust administrative remedies in not submitting to a Level Two Appeal). The six-month limitation period provided in the Plan Document within which you may bring a claim to court is tolled during the time that the Level Two Appeal is pending. FORFEITURE OF ACCOUNT BALANCE 10 Medical FSA Summary Forfeiture: According to federal tax law, amounts remaining in your Medical FSA over $550 after the end of the Claims Submission Period following payment of Eligible Expenses incurred during the Plan Year must be forfeited. Such forfeited amounts will be used by the Plan Administrator, in its discretion, to pay the cost of benefits under the Plan, for administrative costs of the Plan, or to provide additional benefits to participants. Planning carefully on the amount to contribute to the spending accounts should help you to avoid forfeitures. Refer to our website at https://Iearn.hellofurther.com/ for a Medical FSA Election Worksheet to help you determine your contribution. CARRYOVER OPTION Your employer has offered a carryover of the Medical FSA; the amount that may be carried over to the following plan year is equal to the lesser of: 1. any unused amount from the immediately preceding plan year, or; 2. $550. The specific Carryover amount is generally determined at the end of the run out period following such Plan Year ("Carryover"). The Carryover amount does not affect the maximum amount of salary reduction contributions that the participant is permitted to make under §125(i) of the Code. If you incur an eligible expense during a Plan Year ("Current Year Expense") but before the end of the prior Plan Year's run out period, the plan administrator may, at its discretion, apply up to $500 of the amount unused at the end of the prior Plan Year (if any) towards the Current Year Expense. NOTE: This will reduce the amount that is available to reimburse expenses incurred during the prior Plan Year ("Prior Year Expenses") submitted during the prior Plan Year's run out period and it will reduce the Carryover Maximum by the same amount. If you are otherwise eligible for the Medical FSA for a Plan Year but you do not make an election to participate, you may still use any Carryover from the Prior Plan Year for Current Year Expenses and Prior Year Expenses (in accordance with terms of the Plan and the ordering rules described above). Under IRS rules, if you have unused Medical FSA amounts on the last day of a Plan Year in a general purpose Medical FSA (i.e., anything other than a $0 balance), you (and your spouse, if you are married) cannot contribute to an HSA during the following plan year. For this purpose, whether you have unused Medical FSA amounts is determined on a cash basis —that is, without regard to any claims that have been incurred but have not yet been reimbursed (whether or not the claims have been submitted). Therefore, if you chose to establish an HSA in the following Plan year, your Carryover amounts will be directed to a limited purpose Medical FSA (if offered). 11 Medical FSA Summary You must be a participant in the Medical FSA as of the last day of the Plan Year to benefit from the Carryover. Termination of employment and cessation of eligibility will generally result in a loss of Carryover eligibility unless a COBRA election is made. TERMINATION OF PARTICIPATION DUE TO TERMINATION OF EMPLOYMENT (a) When participation ends: If your employment with the Company terminates, your participation in the Plan will end as of the date of your termination of employment. (b) Medical expenses incurred after termination: Medical expenses incurred after the date of your termination from employment will not be eligible for reimbursement unless you elect to continue your participation in the Medical FSA. Please refer to the COBRA continuation information in the "Notice" section below. (c) Amounts remaining after termination: Any amounts remaining in an account after the end of the Claims Submission Period for the Plan Year in which the termination occurred will be forfeited. (d) Re-employment by a Participating Employer: If you terminate employment and are re- employed by a participating employer, you may participate in the Plan. Whether you are required to resume your elections in place prior to your termination or may make new elections depends on the length of time between your termination and reemployment and whether you are reemployed in the same Plan Year or a new Plan Year. A Participant who terminates employment and is re-employed by a participating employer in an Eligible Employee class within 30 days and within the same Plan Year will be required to resume participation in the Plan and the participant's prior benefit elections will be reinstated. A Participant who terminates employment and is re-employed by a participating employer in an Eligible Employee class after 30 days or more and within the same Plan Year will be treated as a new employee. Such a person must satisfy any Service Requirement and re -enroll in the Plan. A Participant who terminates employment and is re-employed by a participating employer in an Eligible Employee class in a new Plan Year will be treated as a new employee. Such a person must satisfy any Service Requirement and re -enroll in the Plan. OTHER REASONS FOR TERMINATION OF PARTICIPATION (a) Your participation in this Plan can also end if: 1. you no longer qualify as an Eligible Employee; 12 Medical FSA Summary 2. your Employer stops participating in this Plan; 3. you commit fraud or misrepresent your eligibility to participate or the eligibility of a claim for reimbursement under this Plan; 4. the Company terminates the Plan; or 5. if the certifications you made to participate are no longer accurate (b) The rules discussed above for termination of participation as a result of termination of employment also apply if termination of participation occurs for other reasons. NnTirFC (a) COBRA Continuation of Medical FSA Coverage: You, your spouse or any of your dependents who lose coverage under the Medical FSA as a result of a "qualifying event" are "qualified beneficiaries" and will be eligible to continue Medical FSA coverage for the remainder of the current Plan Year as indicated in this section. 1. Medical FSA Positive Balance Requirement. To be eligible for COBRA: (i) there must be a positive balance in your Medical FSA as of the date your coverage would otherwise terminate because of a qualifying event; and (ii) the COBRA Premiums you are required to pay for the remainder of the Plan Year must exceed available reimbursements. 2. Qualifying Events. For employees, the qualifying events are: (i) termination of employment for any reason other than gross misconduct; and (ii) a reduction in hours. For a spouse or dependent, the qualifying events may include: (i) the employee's termination of employment for any reason other than gross misconduct; (ii) the employee's loss of eligibility for coverage due to a reduction in scheduled work hours; (iii) the employee's death; (iv) the employee's divorce or legal separation; (v) a dependent child's ceasing to qualify as an eligible dependent under the Medical FSA; and (vi) the employee's becoming entitled to Medicare benefits (under Part A, Part B, or both). 3. Maximum COBRA Coverage Period. COBRA continuation coverage is a temporary continuation of Medical FSA coverage. For each qualified beneficiary who elects COBRA continuation coverage, the COBRA coverage will begin on the date of the qualifying event. The maximum COBRA coverage period is through the end of the Plan Year in which the qualifying event occurred. The continuation coverage period is a maximum period that will be reduced as described below. 4. You must provide notice to the Plan Administrator of certain events. The Plan will offer COBRA continuation coverage to qualified beneficiaries only after the Plan Administrator has been notified that a qualifying event has occurred. When the qualifying event is the end of employment, reduction of hours of employment, or 13 Medical FSA Summary the employee's death, the employer will notify the Plan Administrator of the Qualifying Event. Qualified beneficiaries must notify the Plan Administrator of the employee's divorce, legal separation or child's ceasing to qualify as a dependent under the Medical FSA within 60 days of the date of the qualifying event. If the Plan Administrator is not given the notice within 60 days, the right to continue coverage will be lost. 5. The notice must be in writing, must contain the information described below, and must be mailed by first class mail, postage prepaid and addressed to the Plan Administrator at the address indicated in the Plan Specifications section of this summary. 6. The notice must contain the following information: (i) the name, address and Social Security Number of the employee; (ii) the name, address and Social Security Number of each qualified beneficiary (e.g., employee, spouse, dependent child); (iii) a description of the qualifying event; (iv) the date of the qualifying event; and (v) a list of the Benefit Options under which the affected qualified beneficiaries are covered. 7. Type of Coverage available for Continuation. A qualified beneficiary may elect to continue the Medical FSA coverage in effect immediately before the qualifying event. 8. Who may elect COBRA Coverage? An employee can make the election for himself or herself, his or her spouse, or any of his or her dependent children. If the employee does not make the election, his or her spouse can make the election for himself or herself and any dependent children. Finally, if neither the employee nor spouse makes the election for a dependent child, the dependent may make the election for him or herself. (A child who is born to, or placed for adoption with, the employee while the employee is continuing coverage under COBRA and who becomes covered by the Medical FSA will have independent COBRA election rights as if he or she were covered at the time of the qualifying event.) 9. COBRA Election Period. After a qualifying event or receiving notice of a qualifying event (if notice is required), the Plan Administrator will send qualified beneficiaries a notice regarding COBRA election rights. Qualified beneficiaries will have 60 days from the date of such notice (or from the date coverage would otherwise terminate because of the qualifying event, if the coverage would stop after the notice is sent) in which to file a written election to continue coverage. If a qualified beneficiary does not file the election within the 60-day period, he or she will lose the right to continue Medical FSA coverage. The election must be filed with the Plan Administrator at the address specified in the election form. 10. COBRA Contributions. Contributions for the continuation coverage will be on an after-tax basis unless your Compensation continues and the Plan Administrator 14 Medical FSA Summary permits pre-tax contributions for continuation coverage. A qualified beneficiary must pay the full contribution, plus a 2% administration fee, for any coverage he or she continues. He or she must make the first contribution payment, covering the period between the date coverage would otherwise stop and the end of the month preceding the date of the payment, within 45 days after the date the election to continue coverage was filed. Subsequent contributions are due on the first day of each month for which a qualified beneficiary continues coverage, and coverage will end if he or she fails to pay the contribution for any month within 30 days after the due date. 11. No COBRA Coverage Pending Election or Payment. A qualified beneficiary will not have COBRA coverage until he or she has elected the coverage and made the required contribution payment. No claims for health care incurred while coverage is not in effect will be eligible for reimbursement. Once a qualified beneficiary makes the election and pays the contribution, coverage will be reinstated retroactively to the date he or she lost the coverage. 12. Termination of COBRA Coverage. The continuation coverage will terminate when the first of the following events occurs: (i) the end of the current Plan Year; (ii) the qualified beneficiary fails to pay the initial contribution within 45 days after your election, in which case he or she will be treated as not having elected to continue Medical FSA coverage; (iii) the qualified beneficiary fails to pay any other contribution within 30 days after it is due, in which case coverage will end as of the end of the last day of the month for which he or she made a timely contribution payment; (iv) after electing continuation coverage, the qualified beneficiary becomes entitled to any other group health plan that does not limit or exclude coverage because of a preexisting condition (coverage already in place at the time of the continuation coverage election will not cause termination of continuation coverage); and (v) the employer ceases to provide Medical FSA account benefits to any of its employees. 13. Keep the Plan informed of Address Changes. To protect Medical FSA COBRA continuation rights, qualified beneficiaries should keep the Plan Administrator informed of any address changes. 14. Keep Copies of Notices. Qualified beneficiaries should also keep copies for their records of any notices sent to the Plan Administrator. 15. Plan Administrator Contact Information. The address and telephone number for the Plan Administrator is listed in the Plan Specifications section of this summary. (b) HIPAA Privacy Rule Notice of Privacy Practices: The Medical FSA component of the Plan is subject to the HIPAA Privacy Rule ("Privacy Rule"). You can obtain a copy of the Plan's Notice of Privacy Practices (which summarizes the Plan's Privacy Rule obligations, your 15 Medical FSA Summary Privacy Rule rights, and how the Plan may use or disclose health information protected by the Privacy Rule) from the Plan Administrator. (c) Company's right to terminate or amend the Plan: The Company reserves the right to amend or terminate the Plan at any time and without notice. (d) No guarantee of employment: Participation in this Plan is not a guarantee of employment. (e) Plan Administrator's discretion: The Plan Administrator (and persons to whom it has delegated powers, to the extent of such delegation) has total and complete discretionary authority with respect to administration and interpretation of the Plan. Benefits under the Plan will only be paid if the Plan Administrator decides in its discretion that a claimant is entitled to them. PLAN SPECIFICATIONS Employer, Plan Sponsor and Plan Administrator: CITY OF HUTCHINSON 111 Hassan St SE Hutchinson, MN 55350 Telephone: 320-234-4213 Claims Administrator: Further 3535 Blue Cross Road Eagan, MN 55122-1154 651-662-5065 or 800-859-2144 www.HelloFurther.com Plan Year: January 1 through December 31 16 CITY OF HUTCHINSON Flexible Spending Plan Dependent Care FSA Summary Dependent Care FSA Summary INTRODUCTION CITY OF HUTCHINSON's Flexible Benefit Plan (the "Plan") permits Eligible Employees to choose to pay for certain benefits on a pre-tax basis. This Summary describes the Dependent Care Flexible Spending Account ("Dependent Care FSA") Benefit Option under the Plan. Terms may be defined in this Summary and in the Plan Document. Through the Dependent Care FSA, you can pay Dependent Care Expenses on a pre-tax basis. This will generally result in a tax savings and increase your spendable income. Refer to our DCAP Essential Guide for a tax savings example. You may also want to use the Tax Savings Calculator link available at https://Iearn.hellofurther.com/ to estimate your tax savings. The tax benefit you experience will depend on the benefits you elect, as well as other factors that affect the amount of taxes you pay. Although participating in the Plan can provide significant tax advantages, there may be tax disadvantages to participating in the Plan based on your particular situation. You may wish to consult with your tax advisor. DETAILS OF THE DEPENDENT CARE FSA BENEFIT (a) Dependent care Expenses Eligible for reimbursement: You can use your Dependent Care FSA to pay for Dependent Care Expenses. Dependent Care Expenses must be work -related to be eligible for reimbursement. Details are provided below. Examples of Eligible Dependent Care Expenses are at https://Iearn.hellofurther.com/. The maximum annual contribution for this benefit is the maximum allowed by the IRS. Note that salary reduction amounts from the last paycheck of the Plan Year may be used to pay for the first month of benefits elected for the next Plan Year. 1. "Dependent Care Expense" means: i. an amount that you incur for the Care of a Qualifying Individual and Household Services incidental to that care ii. to enable you, and if you are married, your spouse to be "gainfully employed" or to actively search for "gainful employment" (i.e., the dependent care must be necessary for you to work or to find work) 2. A Dependent Care Expense is "incurred" on the date on which the services are provided, regardless of the date on which payment for such services is due or made. 3. "Qualifying Individual" is defined below. 2 Dependent Care FSA Summary 4. "Care of a Qualifying Individual" means services, the primary purpose of which is to provide for the Qualifying Individual's well-being and protection. It does not include the provision of food, clothing or education unless such benefits are incidental to such primary purpose and does not include the provision of education to an individual in kindergarten or any higher grade. 5. "Household Services" are services performed in and around your home that are ordinary and usual services necessary to maintain your household and are attributable, at least in part, to the Care of the Qualifying Individual. 6. "Gainfully employed" or "gainful employment" means a job. Your spouse will be deemed to be gainfully employed during any month in which he or she is either a full-time student at an educational institution or is a Qualifying Individual (i.e., physically or mentally incapable of caring for himself or herself). (b) You must request reimbursement: To receive reimbursement for Dependent Care Expenses, you must submit a completed claim form (which includes your promise that the expenses have not been reimbursed from any other source and that you will not seek reimbursement for the expenses from any other source) and independent third -party documentation of the expense. Online: To receive reimbursement for FSA expenses, you may submit your form by signing into the Member Online Service Center via www.HelloFurther.com and submitting your claim online. (c) Maximum benefits: Federal law limits the amount that can be reimbursed from your Dependent Care FSA to $2,500 per calendar year if you are married but file a separate federal income.tax return and $5,000 per calendar year if you are single or married filing a joint federal income tax return. Moreover, benefits can never be more than your "earned income" for the year. Your earned income is your adjusted gross income or, if less, the adjusted gross income of your spouse if you are married. If your spouse is unemployed because he or she is incapable of self -care or is a full-time student, your spouse will be deemed to have an earned income of a certain amount per month depending upon whether there is one Qualifying Individual or two or more Qualifying Individuals. IRS Publication 503, which you may obtain from the IRS's web site at http://www.irs.gov describes the deemed earned income limitation. (d) Dependent Care tax credit: The federal tax law allows you to take a tax credit on your federal income tax return for qualified dependent care expenses in an amount up to $3,000 for one dependent and up to $6,000 for two or more dependents. (Your potential tax credit is a percentage of these amounts that depends on your adjusted gross income). The difference between the Dependent Care FSA and the tax credit is that the Dependent Care FSA provides a reduction in your taxable income, while the tax credit offers a direct reduction on the amount of tax you pay. You cannot use the Dependent Care FSA and the tax credit for the same expenses. In addition, use of the Dependent Care FSA will 3 Dependent Care FSA Summary reduce dollar for dollar or eliminate your tax credit. You will need to determine which of these methods is best for you, because each person's tax situation is unique, your own tax advisor should be consulted to help you determine which approach is best for you. The Dependent Care Tax Savings Worksheet in our DCAP Essential Guide may be helpful in determining whether the tax credit is more advantageous for you. (e) Reimbursements are reported on form W-2: The reimbursements you receive for Dependent Care Expenses will be reported to the IRS on your W-2 Form for the year. These amounts should not generally be taxable unless: (i) your reimbursements exceed your earnings for the year or, if you are married on the last day of the year, your spouse's earnings for the year; or (ii) you do not report the taxpayer identification number of your dependent care service provider when you file your federal income tax return. (f) Dependent Care provider information on tax return: You will be required to list on your annual tax return the names and taxpayer identification numbers of any persons who provided you with dependent/day care services during the calendar year for which you have claimed a tax-free reimbursement. (g) Expenses cannot be reimbursed from any other source, including tax credits or tax deductions: Duplications of reimbursement or attempts to take tax credits or deductions for reimbursed expenses may constitute tax fraud and you personally will be responsible for any penalties. It is not the responsibility of your Employer, the Plan Administrator or the Claims Administrator to monitor your personal income tax or other financial affairs. ELIGIBLE EMPLOYEES Only eligible employees may participate. You are eligible if you are: • Employed by the company or a participating employer • Regularly scheduled to work 20 or more hours per week • Are not an excluded individual • Satisfy any other eligibility requirements You are a participant if you are an eligible employee, have enrolled in the Dependent Care FSA Plan, and have not terminated participation. Eligible employees do not include: • Leased employees • Independent contractors 4 Dependent Care FSA Summary • Employees subject to a collective bargaining agreement (except as specifically provided in the collective bargaining agreement) • Interns • Employees classified as temporary • Employees covered by written agreements stating they are not eligible to participate in this Plan. nFPFKinFNTC (a) You may only use the Dependent Care FSA to be reimbursed for expenses of someone who qualifies as your Dependent. (b) For the Dependent Care FSA, "Dependent" means someone who meets the requirements of a "Qualifying Individual." If a Dependent ceases to meet these requirements during a Plan Year (e.g., a dependent child turns 13), Eligible Dependent Care Expenses incurred before the Dependent ceased to meet the requirements may still be reimbursed. (c) A Qualifying Individual means an individual who is your Qualifying Child, Qualifying Spouse or Qualifying Relative, as defined below If you and your child's other parent do not live together, only the parent with primary physical custody (parent with whom the child resides for more than six months out of the year) can be reimbursed for Dependent Care Expenses for the child and then only for the days in which the child resides with him or her. The other parent cannot seek reimbursement of Dependent Care Expenses even for the days during which the child resides with him or her. 1. A Qualifying Child. This means an individual who: i. has one of the following relationships to you: son, daughter, stepdaughter, stepson, brother, sister, stepbrother, stepsister, foster child, or child for whom the you have legal guardianship (or a descendent of any of these individuals); ii. is under the age of 13; iii. lives with you for more than one half the year; and iv. does not provide more than one half of his or her own support. 2. A Qualifying Spouse. This means your spouse who: 5 Dependent Care FSA Summary i. lives with you for more than half of the year; and ii. is physically or mentally incapable of self -care. 3. A Qualifying Relative. This means an individual: i. who has a "Qualifying Child" relationship to you (as specified in subsection (c)(1)(i) above) or who is your father, mother, stepfather, stepmother, niece, nephew, aunt, uncle, son-in-law, daughter-in-law, father-in-law, mother-in-law, brother-in-law or sister-in-law, or who lives with you and is a member of your household; ii. who is not your Qualifying Child or the Qualifying Child of any other person; for whom over one half of whose support for the year is provided by you; iv. who lives with you more than half of the year; and V. who is physically or mentally incapable of self -care. ENROLLMENT AND PARTICIPATION (a) Initial Enrollment: You must enroll within 30 days of becoming an Eligible Employee. An eligible employee may participate in the Plan on the first of the month following Date of Hire. Days of employment prior to termination or unpaid leave of an employee is not counted for the service requirement. (b) Annual Open Enrollment: If you do not enroll when you are first eligible, you must wait until the next Open Enrollment Period for another chance to participate (unless you experience an "Election Change Event" and make a "Qualifying Election Change," as discussed later in this Summary). Federal tax law prohibits any other mid -year enrollment. The Open Enrollment Period for each Plan Year will be determined by the Plan Administrator. (c) Enrollment procedure: The Plan Administrator will provide enrollment instructions. You must complete your enrollment within the time specified by the Plan Administrator. (d) Dependent Care FSA election: You must indicate the amount you want to contribute, if any, to a Dependent Care FSA when you enroll. (e) Mid -Year Enrollment: You must enroll within 30 days after becoming an Eligible Employee. Employees are eligible for this benefit on the first of the month following Date of Hire, at which time participation will begin. Days of employment prior to termination or unpaid leave of an employee is not counted for the service requirement. 0 Dependent Care FSA Summary ELECTION CHANGES DURING THE PLAN YEAR (a) Qualifying Election Changes: Your election for any Plan Year cannot be changed during the Plan Year unless you experience an Election Change Event and make an election change that is on account of and consistent with the event (called a "Qualifying Election Change"). For complete details, request a copy of the Plan Document from the Plan Administrator or contact the Claims Administrator for assistance. (b) Examples. 1. If you add a child to your family (through birth or adoption), you can increase your Dependent Care FSA election. 2. If a child or other Dependent is no longer a Qualifying Individual (for example, your child turns 13), you may decrease or terminate your Dependent Care FSA election. 3. If you divorce and your child no longer lives with you, you may decrease or terminate your Dependent Care FSA election. 4. If your cost for dependent care changes, you may make a corresponding change to your Dependent Care FSA election (unless your Dependent Care provider is a relative). 5. If your need for dependent care changes due to a job change or a change in work hours, you may make a corresponding change to your Dependent Care FSA election. (c) You cannot elect an amount less than the amount already reimbursed: An election change will not be consistent with an Election Change Event if the new amount elected is less than the amount already reimbursed from the Dependent Care FSA for the Plan Year. (d) Time limit for making election change: To change your election, you must request an election change not later than 30 days after the Election Change Event (even if you are on leave at the time). You cannot change your election more than 30 days after an Election Change Event. (e) Election change process: The Plan Administrator will provide instructions for requesting an election change. The Plan Administrator will determine whether an election change is permitted. PARTICIPATION DURING A LEAVE OF ABSENCE General rules. Coverage will continue under this Plan during a leave of absence in accordance with the Company's leave policies and the terms and conditions of the Plan. If there is a conflict between the information provided in this section and the Company's leave policies, the Company's leave policies will control. Your leave must be approved by the Company. 7 Dependent Care FSA Summary You will be required to make your premium/contribution payments ("payment" or "payments") for coverage to continue. If you do not make the required payment when due, the Company may retroactively terminate your coverage to the last day for which you have paid. Expenses incurred during the period for which your coverage is retroactively terminated will not be covered. The Company can recover any payments owed. Upon return to work, any payments owed will be taken from your pay. Contact the Plan Administrator for coverage payment options. Additional Rules for Dependent Care FSAs (a) Paid Leave of Absence: Your Dependent Care FSA contributions will automatically continue as long as you continue to receive pay. Although you will continue to contribute to your Dependent Care FSA during a paid leave, dependent care expenses you incur during the leave will not be eligible for reimbursement due to tax rules. Do not submit claims for reimbursement for dependent care expenses incurred during your leave. (b) Unpaid Leave of Absence: Your Dependent Care FSA contributions will terminate during an unpaid leave. Dependent care expenses you incur during an unpaid leave will not be eligible for reimbursement. You may reinstate your Dependent Care FSA contributions on return from leave. (c) Open Enrollment during your Leave: If the open enrollment period for the next Plan Year occurs during your leave and your participation in the Plan continues, you will be able to make elections for Plan benefits for the new Plan Year in the same manner as active employees. If you do not elect Dependent Care FSA benefits, you will not be eligible to participate in these benefits in the new Plan Year, unless you experience an Election Change Event and make an election change within 30 days of that event. (d) Making Election Changes on return from Leave: Election changes other than as noted in this section will not be permitted on return from leave unless you experience another Election Change Event and make the election change within 30 days of the event. PART-TIME EMPLOYMENT AND ABSENCES FROM WORK FOR MINOR ILLNESS OR VACATION (a) Part -Time Employment: Only Dependent Care Expenses incurred on the days during the week that both you and your spouse are working are eligible for reimbursement. If you and/or your spouse work part-time but are required to pay for dependent care on a weekly or monthly basis for both days worked and not worked (part-time daycare is not available), the entire cost will be eligible for reimbursement. (b) Temporary -Absences due to minor illness or vacation: Only Dependent Care Expenses incurred on the days during the week that both you and your spouse are working are eligible for reimbursement. Dependent Care Expenses incurred while you and/or your spouse are absent from work for a few days due to a minor illness or vacation, however, are still eligible for reimbursement if you are required to pay for dependent care on a 0 Dependent Care FSA Summary weekly or monthly basis for both days worked and not worked. An absence of no more than two consecutive weeks is considered a temporary absence. OBTAINING REIMBURSEMENTS (a) Amount available for reimbursement: The amount available for reimbursement during the Plan Year will be limited to the balance in your Dependent Care FSA (your payroll contributions, less any reimbursements already made from the Account for that Plan Year). (b) Expense must be eligible for reimbursement under this Plan: The expense must qualify as a Dependent Care Expense within the meaning of the Plan for reimbursement from the Dependent Care FSA. Please refer to https://Iearn.hellofurther.com/ for a list of eligible expenses. (c) Expense must have been incurred during your period of coverage for Plan Year: You may only use your Dependent Care FSA to pay for Dependent Care Expenses that you incurred during the Plan Year. Expenses incurred during one Plan Year cannot be reimbursed from contributions made during another Plan Year. An expense is incurred when the care or service giving rise to the expense is provided. The date of billing or payment does not matter. (d) Expense cannot be reimbursed out of other accounts: Amounts contributed to the Dependent Care FSA cannot be used to reimburse expenses from the Medical FSA and vice versa. (e) Claim submission requirements must be satisfied. You may submit a completed claim form and independent third -party documentation of the claim to the Administrator. You may also submit your claim Online by signing into the Member Online Service Center via www.HelloFurther.com 1. Claims must be submitted during the Plan's Claims Submission Period. Further must receive all claims for reimbursement in our office no later than 3 months after the plan year end date to be reimbursed. For employees that have terminated during the plan year, claims must be received 3 months from the plan year end. 2. Documentation must be provided. To receive reimbursement for an Eligible Expense, you must submit a completed claim form and documentation of the expense from an independent third party (for example, an itemized bill or receipt) showing: (i) date of service; (ii) type of service; (iii) cost of service; (iv) name of care provider; and (v) name of person receiving care. If claim information is incomplete, the claim may be denied and payment delayed. (f) Method of reimbursement: To the extent the Claims Administrator determines that a 9 Dependent Care FSA Summary claim is properly payable under the Plan; you will be reimbursed for the expense, either through a check or via direct deposit, if you have selected that option. Reimbursements will be issued as scheduled by the Claims Administrator. Your claim for a Dependent Care Expense will be paid up to the amount you have contributed to your Dependent Care FSA as of the day the claim is processed. If the claim amounts exceed the amount in your account, you will be reimbursed up to the amount available in your account. A claim balance will be carried forward and will be paid when additional funds become available. You do not need to send in more than one claim for an Eligible Expense. (g) Recovery of improper reimbursements: You will be required to repay the Plan for reimbursements determined by the Claims Administrator to be ineligible for reimbursement under the Plan or otherwise improper. The Claims Administrator may use one or more of the following recovery methods: (i) you repay the amount to your Dependent Care FSA or to the Plan, as determined by the Claims Administrator; (ii) offsetting the amount from future reimbursement payments to you for Eligible Dependent Care Expenses incurred in the same Plan Year; or (iii) withholding the amount from your compensation to the extent permitted by law. If these recovery methods are unsuccessful, the improper reimbursement may be treated as a business debt and the amount reimbursed will be included in your W-2 income. CLAIMS AND APPEAL PROCEDURE (a) Initial determination on claim for reimbursement 1. Time Period. Within 30 days after receipt of a claim, the Claims Administrator will make its decision on the claim. The 30-day period for the initial review determination by the Claims Administrator may be extended by up to 15 additional days if: (i) such an extension is necessary due to special circumstances beyond the control of the Plan; and (ii) the Administrator provides notice of the extension to you prior to the expiration of the initial 30-day period which indicates the circumstances requiring the extension of time and the date by which the Plan expects to render its decision. If an extension is necessary due your failure to submit the information necessary to decide the claim, the notice of extension will specifically describe the required information you must submit and you will be provided at least 45 days from your receipt of the notice within which to provide the required information. The time period for making the initial determination will be tolled from the date on which the notification of the extension is provided to you until the date you respond to the request for additional information. 2. Written Notice of Denial. If a claim is denied, in whole or in part, the Claims Administrator will send written notification of the denial to you which will include the specific reason for the denial, a reference to the Plan provision on which the denial is based, a description of additional information or documents necessary in order for the claim to be eligible for reimbursement, and a description of the Plan's appeal procedure. 10 Dependent Care FSA Summary (b) Appeal Rights and Procedures. 1. Written Request for Appeal Review. If your entire claim is not paid, you have the right to appeal the denial to the Claims Administrator. You must send a written request for an appeal review to the Claims Administrator within 180 days of your receipt of the notice of the denial of the claim. Your request for review should include the specific reason(s) you believe the claim is eligible for reimbursement under the terms of the Plan. 2. Right to Review Documents/Submit Comments. You have the right to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records, and other information relevant to your claim. You may submit written comments, documents, records, and other information to the Claims Administrator and the information will be considered on review regardless of whether the information was submitted or considered in the initial claim determination. 3. Person Conducting Review. The review will be conducted by a person who is neither the individual who made the initial benefit determination nor a subordinate of that individual, and no deference will be afforded to the initial review determination. 4. Notice of Continued Denial. If the denial is upheld in whole or part, the Claims Administrator will send notification of the denial to you. You will be notified of the Claims Administrator's decision on appeal in writing within 60 days after receipt of your appeal, this includes both levels of appeals. The notice will include the Claims Administrator's reason for its decision. i. Level Two Appeal Process. Following the Level One Appeal Process, you have additional voluntary appeal rights through Further. If you are not satisfied with our decision, you may elect to further appeal to Further by sending a letter within 30 days or the later of your run out end date requesting our Appeals Committee to reconsider the decision. If you have terminated employment during the year or if you are unsure of your plan's run out end date please contact your group representative or our customer service department. You have the option to present your concerns to the Appeals Committee either in person or via telephone conference call. A written notification of the Committee's decision about your appeal will be sent within 30 days from the date your request is received. ii. You may elect this voluntary appeal (Level Two Appeal) only after you have submitted a Level One Appeal and that appeal has been denied. You are not required to submit a Level Two Appeal prior to bringing a claim in court (the plan will not assert that you failed to exhaust administrative remedies 11 Dependent Care FSA Summary in not submitting to a Level Two Appeal). The six-month limitation period provided in the Plan Document within which you may bring a claim to court is tolled during the time that the Level Two Appeal is pending. FORFEITURE OF ACCOUNT BALANCE Forfeiture: According to federal tax law, amounts remaining in your Dependent Care FSA after the end of the Claims Submission Period following payment of Eligible Expenses incurred during the Plan Year must be forfeited. Such forfeited amounts will be used by the Plan Administrator, in its discretion, to pay the cost of benefits under the Plan, for administrative costs of the Plan, or to provide additional benefits to participants. Planning carefully on the amount to contribute to the spending accounts should help you to avoid forfeitures. Refer to our https://Iearn.hellofurther.com/ for a Dependent Care FSA Election Worksheet to help you determine your contribution. TERMINATION OF PARTICIPATION DUE TO TERMINATION OF EMPLOYMENT (a) When Participation ends: If your employment with the Company terminates, your participation in the Plan will end as of the date of your termination of employment. (b) Dependent Care Expenses incurred after termination: If you have a balance remaining in your Dependent Care FSA after your termination from employment, your participation in this benefit will be deemed to continue until you have "spent down" your Account or through the end of the Plan Year in which your termination occurred, whichever occurs first. You can submit Dependent Care Expenses incurred after the date of your termination but before the end of that Plan Year. All other Plan requirements for eligibility of Dependent Care Expenses, including that the expenses must be necessary for you to work or to find work, must be satisfied. (c) Amounts remaining after Termination: Any amounts remaining in an account after the end of the Claims Submission Period for the Plan Year in which the termination occurred will be forfeited. (d) Re-employment by a Participating Employer: If you terminate employment and are re- employed by a participating employer, you may participate in the Plan. Whether you are required to resume your elections in place prior to your termination or may make new elections depends on the length of time between your termination and reemployment and whether you are reemployed in the same Plan Year or a new Plan Year. A Participant who terminates employment and is re-employed by a participating employer in an Eligible Employee class within 30 days and within the same Plan Year will be required to resume participation in the Plan and the participant's prior benefit elections will be reinstated. A Participant who terminates employment and is re-employed by a participating 12 Dependent Care FSA Summary employer in an eligible employee class after 30 days or more and within the same Plan Year will be treated as a new employee. Such a person must satisfy any Service Requirement and re -enroll in the Plan. A Participant who terminates employment and is re-employed by a participating employer in an eligible employee class in a new Plan Year will be treated as a new employee. Such a person must satisfy any Service Requirement and re -enroll in the Plan. OTHER REASONS FOR TERMINATION OF PARTICIPATION (a) Your participation in this Plan can also end if: 1. you no longer qualify as an Eligible Employee; 2. your Employer stops participating in this Plan; 3. you commit fraud or misrepresent your eligibility to participate or the eligibility of a claim for reimbursement under this Plan; or 4. the Company terminates the Plan. (b) The rules discussed above for termination of participation as a result of termination of employment also apply if termination of participation occurs for other reasons. NOTICES (a) ERISA, HIPAA and COBRA do not apply: The Dependent Care FSA is not an employee benefit plan within the meaning of ERISA and is not subject to ERISA, HIPAA or COBRA. (b) Company's right to terminate or amend the Plan: The Company reserves the right to amend or terminate the Plan at any time and without notice. (c) No guarantee of employment: Participation in this Plan is not a guarantee of employment. (d) Plan Administrator's discretion: The Plan Administrator (and persons to whom it has delegated powers, to the extent of such delegation) has total and complete discretionary authority with respect to administration and interpretation of the Plan. Benefits under the Plan will only be paid if the Plan Administrator decides in its discretion that a claimant is entitled to them. 13 Dependent Care FSA Summary PLAN SPECIFICATIONS Employer, Plan Sponsor and Plan Administrator: CITY OF HUTCHINSON 111 Hassan St SE Hutchinson, MN 55350 Telephone: 320-234-4213 Claims Administrator: Further 3535 Blue Cross Road Eagan, MN 55122-1154 651-662-5065 or 800-859-2144 www.HelloFurther.com Plan Year: January 1 through December 31 14 CITY OF HUTCHINSON Health Savings Account Program Summary Health Savings Account Summary INTRODUCTION This Summary describes the Health Savings Account ("HSA") Program (the "Program"). The Program provides a convenient means for an employee to establish and contribute to their individually owned HSA. The Program utilizes the Employer's Cafeteria Plan (the "Plan") to permit contributions to be on a pre-tax basis through the Plan. This will generally result in a tax savings and increase your spendable income. Refer to our HSA Essential Guide for a tax savings example. You may also want to use the Tax Savings Calculator link available at https://Iearn.hellofurther.com/ to estimate your tax savings. The tax benefit you experience will depend on the contributions you elect, as well as other factors that affect the amount of taxes you pay. Although participating in the HSA can provide significant tax advantages, there may be tax disadvantages to participating in the HSA based on your particular situation. You may wish to consult with your tax advisor. DETAILS REGARDING THE HSA (a) Your Responsiblities: The HSA is a self -directed, individual account owned by you. You are responsible for: 1. Reporting to the IRS any contributions that you made to your HSA (whether made through the HSA Program or otherwise); 2. Reporting to the IRS any distributions that you receive from your HSA; 3. Determining whether HSA distributions are for non-taxable medical expenses; 4. Maintaining documentation sufficient to prove that distributions you did not report as taxable were made for non-taxable medical expenses; 5. Payment of income and penalty taxes on distributions which were taxable. (b) Health Savings Account Defined: A "Health Savings Account" is a tax -favored individual account to be used in conjunction with a High Deductible Health Plan to pay Medical Expenses not covered by the High Deductible Health Plan, such as deductibles and co- insurance. (c) HSA Custodian: For administrative convenience, your Employer has selected Further as the HSA custodian for amounts contributed to HSA accounts through this Program. You will be provided the forms necessary to establish an HSA with Further. You will be responsible for managing your HSA and for complying with the rules established by Further and the IRS. Once your pre-tax contributions are deposited into your HSA, you are free to request a distribution of the funds or to transfer them to another HSA trustee or custodian. 2 Health Savings Account Summary (d) Employer Contributions: If an Employer contribution is made, the Employer will contribute an equal amount to each Participant in the same coverage category who participates the entire year, except that the Employer may contribute less to highly compensated employees than non -highly compensated employees in the same coverage category. If the Participant's Period of Coverage is less than 12 months, the amount will be adjusted accordingly. (e) Limitations for HSA and Medical FSA Combination: If you elect to participate in both the HSA Program and a Medical FSA benefit, if offered under the Plan, your Medical FSA is automatically limited to reimbursement of the type of HSA-compatible expenses: Vision, Dental and Post Deductible Medical. You may also choose to participate in an HSA-Compatible Medical FSA to maintain your eligibility and/or the eligibility of your spouse to participate in an HSA outside of this Program. If you have an existing HSA, you must notify Further that you wish to participate in an HSA-Compatible Medical FSA. (f) Maximum Contribution Limit: The following are general rules about maximum HSA contributions. You should consult with your tax advisor or the HSA custodian or trustee for additional details. 1. The maximum contribution to an HSA is determined on a yearly basis. If you are eligible for and participating in an HSA for less than 12 months, you must prorate the maximum contribution to account for the months in which you were not eligible or were not participating in the HSA (divide the annual maximum by 12 to determine the maximum contribution per month and then multiply that amount by the number of months you were eligible for and were participating in the HSA). However, if you are eligible to contribute to an HSA on December 1 of the year and you are establishing an HSA for the first time, you can contribute the maximum contribution (no proration is required). If you do not remain covered by a High Deductible Health Plan and otherwise eligible for the entire next year (a 13-month period), you will generally be required to pay income tax and a 10% penalty tax on the amounts that you contributed for months in which you were not eligible to contribute to an HSA. 2. The maximum contribution limit is the statutory indexed amount. Our maximum contribution limits are available at https://Iearn.hellofurther.com/. 3. A Participant who is 55 or older before the end of the year may make an additional $1,000.00 "catch up contribution" to the HSA. 4. A Participant cannot make any contribution for any month in which he or she is entitled to other medical coverage including Medicare benefits or is otherwise ineligible for an HSA. 3 Health Savings Account Summary (g) Medical Expenses Eligible for Reimbursement: To be eligible for reimbursement, an expense must be for medical care provided to diagnose, treat, or prevent disease or for sickness or injury pursuant to IRS rules. (h) Non -Medical Expenses Can Be Reimbursed but Will Be Penalized: HSA funds can be withdrawn for non -medical reasons but you must pay income taxes on the amount withdrawn and you will generally also be required to pay an additional excise tax (20%). The excise tax will not apply to certain distributions made after death, disability or after age 65. ELIGIBILITY Only Eligible Employees may participate. You are eligible if you are: • Employed by the company or a participating employer • Regularly scheduled to work 30 or more hours per week • Are not an excluded individual • Satisfy any other eligibility requirements You are a participant if you are an eligible employee, have enrolled in the Company's High Deductible Health Plan, and have not terminated participation. Eligible employees do not include: • Leased employees • Independent contractors • Employees subject to a collective bargaining agreement (except as specifically provided in the collective bargaining agreement) • Interns • Employees classified as temporary • Employees covered by written agreements stating they are not eligible to participate in this Plan (a) Additional Eligibility Requirements for HSA Program Participation. In addition to the eligibility requirements, an Employee must: 1. be covered under a High Deductible Health Plan; and 4 Health Savings Account Summary 2. not be covered under any health plan that is not a High Deductible Health Plan other than coverage permitted under IRS HSA regulations (for example, dental, vision or preventative care). (You cannot be covered under any non -permitted coverage, including a medical flexible spending account that is not HSA- compatible, whether through your Employer or your spouse's employer.) (b) Monthly Determination of Eligible Employee Status. Due to federal tax rules, the status of an individual as an Eligible Employee for the HSA must be determined as of the first day of each month. For each month you contribute and you are not an Eligible Employee, you will be required to pay income taxes and a penalty tax of 10% of your contributions. (a) To use the HSA for reimbursement of Medical Expenses incurred by a family member, he or she must qualify as your Dependent. (b) For the HSA, "Dependent" means a person whom you can claim as a dependent on your federal income tax return (or whom you would be able to claim but for income limitations that apply to income tax dependency status). ENROLLMENT (a) Enrollment Procedure: Your Employer will provide enrollment instructions. You must complete your enrollment within the time specified by your Employer. (b) HSA Election: You must indicate the amount you want to contribute, if any, to an HSA when you enroll. (c) Certification of Eligibility: To enroll in an HSA, you must certify the following: 1. You have self -only or family coverage under a health plan which qualifies as a High Deductible Health Plan; 2. You cannot be claimed as another person's tax dependent; 3. You are not entitled to Medicare benefits; 4. If you have any health coverage other than coverage under the Employer High Deductible Health Plan, that coverage is either: i. Under a health plan that qualifies as a High Deductible Health Plan; or ii. Is other insurance permitted by law (the Code or IRS regulation). 5 Health Savings Account Summary 5. If you are married, that your spouse does not have any non -High Deductible Health Plan family coverage. WHEN PARTICIPATION BEGINS An Eligible Employee may participate in the Plan following 30 days of employment. Service prior to termination of an employee is not counted for this purpose. Mid -year enrollment for new hires are eligible for this benefit following 30 days of employment. ELECTION CHANGES DURING THE YEAR A Participant may increase or decrease contributions for an HSA at any time as long as the change is effective prospectively. PARTICIPATION DURING A LEAVE OF ABSENCE Coverage will continue under this HSA Program during a leave of absence in accordance with your Employer's leave policies and HSA Program Rules. If there is a conflict between the information provided in this section and your Employer's leave policies, your Employer's leave policies will control. Your leave must be approved by your Employer. Contact your Employer for details. (a) Paid Leave of Absence: Your HSA contribution will automatically continue during a leave of absence as long as you continue to receive pay. (b) Unpaid Leave of Absence: Your HSA contribution will automatically terminate during an unpaid leave of absence. (c) Making Election Changes: You may change your HSA election at any time, including while you are on leave. OBTAINING REIMBURSEMENTS (a) Medical Expenses: Medical Expenses must be incurred after the date the HSA is established to be eligible for reimbursement through the HSA. There is no time limit for submitting claims for reimbursement from the HSA. You are not required to submit documentation supporting tax-free status but you should retain it. You are responsible for determining whether the distributions from the Health Savings Account will be tax- free for expenses incurred for medical care or the medical care of a Participant's legal spouse or tax dependents. No documentation is required to be submitted for reimbursement. (It is a good idea, however, to retain documentation showing that the amount received was for a tax-free medical benefit in case you are audited by the IRS.) Distributions are paid to you following the receipt by the HSA Trustee of your authorization for distribution. M Health Savings Account Summary (b) Distributions: Amounts paid out of an HSA are called "distributions." The distribution process is handled by the HSA custodian or trustee. Your options for HSA distributions: 1. Debit Card. When you open an HSA with Further, a Further debit card will be made available to you. Once activated, your HSA debit card can be used for eligible medical expenses up to your available HSA balance. 2. Manual Withdrawal: You may go to https://learn.hellofurther.com/ and request a withdrawal from your HSA for medical expenses. Alternatively, you may submit all charges for reimbursement yourself on a paper claim form. To receive reimbursement for eligible medical expenses via paper claim form, you must submit an authorization for reimbursement to the HSA custodian or trustee and retain independent third -party documentation of the expense (c) Expenses cannot be reimbursed from any other source, including Tax Credits or Tax Deductions: Duplications of reimbursement or attempts to take tax credits or deductions for reimbursed expenses may constitute tax fraud, and you personally will be responsible for any penalties. It is not the responsibility of your Employer or the HSA Trustee to monitor your personal income tax or other financial affairs. (d) Limitations for HSA and Health FSA or HRA Combination: You cannot participate in a general purpose HRA or Health FSA and remain eligible to participate in a Health Savings Account ("HSA"). If the Company sponsors an HSA Benefit and you elect to participate in both the HSA Benefit and an Health FSA or HRA, your HRA or Health FSA will reimburse only dental or vision expenses. You must, however, notify Further that you wish to participate in an HSA-Compatible HRA or Health FSA, and you will be required to complete and submit an election form. (e) Other Rules: You must comply with any other rules established by the HSA custodian/trustee or the IRS. TERMINATION OF PARTICIPATION DUE TO TERMINATION OF EMPLOYMENT (a) When Participation ends: If your employment with the Employer terminates, your participation in the HSA Program will end as of the date of your termination of employment. This means that you will no longer be able to contribute to your HSA on a pre-tax basis through the HSA Program. You may, however, continue to contribute to your HSA on a post -tax basis. (b) Medical Expenses incurred after Termination: You may continue to submit Medical Expenses to your HSA for reimbursement even after your HSA Program participation ends. (c) Participation Fees after Termination: You will not forfeit amounts remaining in your HSA upon termination of participation in the HSA Program. You may continue to use your HSA 7 Health Savings Account Summary balance to pay eligible Medical Expenses. If you choose to continue your HSA account, all prospective participant fees will become your responsibility. (d) Re-employment by a Participating Employer: If you terminate employment and are re- employed by a participating employer, you may participate in the Plan. Whether you are required to resume your elections in place prior to your termination or may make new elections depends on the length of time between your termination and reemployment and whether you are reemployed in the same Plan Year or a new Plan Year. A Participant who terminates employment and is re-employed by a participating employer in an Eligible Employee class within 30 days and within the same Plan Year will be required to resume participation in the Plan and the participant's prior benefit elections will be reinstated. A Participant who terminates employment and is re-employed by a participating employer in an eligible employee class after 30 days or more and within the same Plan Year will be treated as a new employee. Such a person must satisfy any Service Requirement and re -enroll in the Plan. A Participant who terminates employment and is re-employed by a participating employer in an eligible employee class in a new Plan Year will be treated as a new employee. Such a person must satisfy any Service Requirement and re -enroll in the Plan. OTHER REASONS FOR TERMINATION OF PARTICIPATION (a) Your participation in this HSA Program can also end if: 1. You no longer qualify as an Eligible Employee; 2. Your Employer stops participating in this HSA Program; 3. You commit fraud or misrepresent your eligibility to participate under the HSA Program; 4. Your Employer terminates the HSA Program; or 5. If the certifications you made to participate are no longer accurate. (b) The rules discussed above for termination of participation as a result of termination of employment also apply if termination of participation occurs for other reasons. 0 Health Savings Account Summary NO FORFEITURE OF ACCOUNT BALANCE (a) A Participant in the HSA who terminates employment or is no longer eligible to make contributions to the HSA does not forfeit his or her interest in the balance of the HSA. (b) The Participant may elect to have the Claims Administrator continue to administer his or her HSA, or he or she may elect to rollover his or her HSA to another HSA. NnTIrFC (a) ERISA, HIPAA and COBRA do not apply: Your HSA and the HSA Program are not employee benefit plans within the meaning of ERISA and are not subject to ERISA, HIPAA or COBRA. (b) Employer's Right to terminate or amend the HSA Program: The Employer reserves the right to amend or terminate the HSA program at any time and without notice. (c) No Guarantee of Employment: Participation in this HSA program is not a guarantee of employment. (d) Employer's Discretion: Your Employer (and persons to whom it has delegated powers, to the extent of such delegation) has total and complete discretionary authority with respect to administration and interpretation of the HSA Program. PROGRAM SPECIFICATIONS Employer: CITY OF HUTCHINSON 111 Hassan St SE Hutchinson, MN 55350 Telephone: 320-234-4213 Type of Program: Health Savings Account Program Administrator: Further 3535 Blue Cross Road Eagan, MN 55122-1154 651-662-5065 or 800-859-2144 www.HelloFurther.com 0 HUTCHINSON CITY COUNCIL ci=yaf► a-N m ` Request for Board Action 7AZ "-wi-7 Agenda Item: Contract Renewal - Gavin, Janssen, Stabenow, & Moldan, Ltd. Department: Legal LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Gavin law firm in Glencoe has assisted my office in criminal prosecution work since 2005. Their current contract with the City of Hutchinson is expiring at the end of this year. For your consideration is the approval of the new contract with them. They have not increased their fees for their services since 2017 and under this to contract it is proposed that those fees increase $200 per month for the year 2022 and an additional $200 per month for the year 2023. Should you have questions concerning this request, I would be happy to address them at the City Council meeting. I recommend your approval of this agreement. BOARD ACTION REQUESTED: Approve contract renewal with Gavin, Janssen, Stabenow, & Moldan, Ltd. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: FEE AGREEMENT This Agreement is made this day of _, 2021, at Hutchinson, Minnesota between the City of Hutchinson, hereinafter called "Client" and Gavin, Janssen, Stabenow & Moldan Ltd., Attorneys at Law, hereinafter called "Attorneys." The Client has requested the Attorneys undertake legal prosecution services for criminal cases for the Client at the direction and discretion of the Hutchinson City Attorney which will include but is not limited to the following: A. Prosecution of gross misdemeanor, misdemeanor and petty misdemeanor cases including traffic violations, DWI cases, theft and code violations initiated by the Hutchinson Police Department. B. Prosecution of all gross misdemeanor, misdemeanor and petty misdemeanor cases that occur in Hutchinson and initiated by the Minnesota State Highway Patrol. C. Drafting complaints, representing the Client at court appearances which currently include an assignment of 4-5 days per week plus jury trials. The court appearances include omnibus hearings, pretrial conferences, court and jury trials and post -conviction hearings. D. Preparation of regular reports of prosecution activities and staff activities. E. Being available to meet with the Chief of Police to review prosecution matters. F. Advise and consult with City inspection staff regarding abatement of nuisances and other city code violations. G. Being available for meetings as directed by the Client. The Attorneys have consented to accept this employment. Said services shall begin on January 1, 2022. It is agreed between the Client and Attorneys as follows: 1. The Attorneys agree in 2022 to undertake the services rendered at a flat fee of $3,500.00 per month with the agreement that the hours of service will not exceed 40 hours per month. If said services exceed 40 hours, the Client agrees to pay $125.00 per hour for the services provided which exceed 40 hours. 2.The Attorneys agree in 2023 to undertake the services rendered at a flat fee of $3,700.00 per month with the agreement that the hours of service will not exceed 40 hours per month. If said services exceed 40 hours, the Client agrees to pay $125.00 per hour for the services provided which exceed 40 hours. 3.Compensation to be reviewed annually based upon workload. 4. Both the Attorneys and Client may terminate this agreement by 30 days written notice, one to the other, of their intention to so terminate, except that the Client shall pay the Attorneys for all Attorneys' fees and costs rendered to the date of termination according to said agreement and the Client shall provide a substitute attorney to handle the pending prosecution matters. IN WITNESS WHEREOF, we have signed our names the day and year first above written. CLIENT: CITY OF HUTCHINSON Mayor City Administrator ATTORNEYS: GAVIN, JANSSEN, STABENOW, MOLDAN LTD Ken Janssen CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 12/15/21 - 12/28/21 Check Date ----------------- 12/15/2021 Check ----- --- ------------- 101781 Vendor Name ------------------------------------------------------------- RAHN PAINTING & CONTRACTING LLC Description ---------------------------------------------------------------------------- DEC SNOW CONTRACT - EDA Amount --------------------- 1,100.00 12/17/2021 101782 MANUAL EMPLOYEE PR CHECK Payroll 11/28/21- 12/11/21 677.24 12/17/2021 101783 MANUAL EMPLOYEE PR CHECK Payroll 11/28/21- 12/11/21 46.04 12/17/2021 101784 MNPEA Union Due Payroll 11/28/21- 12/11/21 663.00 12/17/2021 101785 UNUM Life Ins Payroll 11/28/21- 12/11/21 1,195.03 12/17/2021 101786 LELS Union Due Payroll 11/28/21- 12/11/21 317.50 12/17/2021 101787 HART Payroll 11/28/21- 12/11/21 622.24 12/17/2021 EFT1601 EFTPS Payroll 11/28/21 - 12/11/21 69,986.64 12/17/2021 EFT1602 Child Support Payroll 11/28/21- 12/11/21 415.78 12/17/2021 EFT1603 MN Dept of Revenue Payroll 11/28/21 - 12/11/21 13,936.70 12/17/2021 EFT1604 Provident Life Payroll 11/28/21 - 12/11/21 493.04 12/17/2021 EFT1605 PERA Payroll 11/28/21 - 12/11/21 59,568.05 12/17/2021 EFT1606 Further HSA Payroll 11/28/21 - 12/11/21 13,628.97 12/17/2021 EFT1607 Mission Square Payroll 11/28/21 - 12/11/21 3,425.00 12/17/2021 EFT1608 VOYA Payroll 11/28/21- 12/11/21 460.00 12/17/2021 EFT1609 MNDCP Payroll 11/28/21- 12/11/21 350.00 12/28/2021 101788 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 547.65 12/28/2021 101789 ACE HARDWARE -1790 REPAIR & MAINT SUPPLIES - FIRE 445.88 12/28/2021 101790 ACE HARDWARE - 6762 BAGGER: CONNECTORS - COMPOST 9.17 12/28/2021 101791 ADVANCED ENGINEERING & ENVIRONMENTAL SCADA SERVICES - WWTP 13,093.31 12/28/2021 101792 AHLGREN ELECTRIC HOCKEY RINK LED LIGHTS 1,934.67 12/28/2021 101793 ALLINA HEALTH SYSTEM 4TH QTR 2021 EMS EDUCATION - FIRE 847.53 12/28/2021 101794 ALTA FALLS & POND SUPPLIES LED LIGHT, TRANSFORMER - HOLIDAY LIGHTS 195.48 12/28/2021 101795 ALTERNATIVE BUSINESS FURNITURE CHAIRS - ENG 1,479.36 12/28/2021 101796 AMERESCO, INC. 2021 OPERATIONS & MAINT REPORT - WWTP 8,654.00 12/28/2021 101797 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 264.08 12/28/2021 101798 AMERICAN PUMP COMPANY PVC SUCT HOSE - WWTP 160.80 12/28/2021 101799 ARAMARK 12/13 SUPPLIES & SERVICE - LIQUOR HUTCH 196.09 12/28/2021 101800 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,582.90 12/28/2021 101801 AUTO VALUE -GLENCOE PERMATEX, WEATHERSTRIP, JICS, PIPE - HATS 160.85 12/28/2021 101802 B & C PLUMBING & HEATING INC UNIT HEATER REPAIR - PARKS 167.14 12/28/2021 101803 B&B SPORTS & RV TANKER 6: BATTERY CHARGER - FIRE 199.95 12/28/2021 101804 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 3,074.16 12/28/2021 101805 BENEFIT EXTRAS INC NOV COBRA & RETIREE BILLING 109.50 12/28/2021 101806 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 339.75 12/28/2021 101807 BRANDON TIRE CO TIRE - PARKS 77.78 12/28/2021 101808 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 26,042.70 12/28/2021 101809 VOID VOIDED CHECK - 12/28/2021 101810 BW WELDING ENGINE #2: FABRICATE ALUM PANEL- FIRE 595.00 12/28/2021 101811 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 30,769.40 12/28/2021 101812 CARD SERVICES SUPPLIES - SR CTR 56.29 12/28/2021 101813 CARS ON PATROL SHOP LLC LADDER #1: MINI LIGHTBARS, PROGRAM - FIRE 718.06 12/28/2021 101814 CENTRAL HYDRAULICS EQUIPMENT PARTS - MULTIPLE DEPTS 2,122.73 12/28/2021 101815 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 315.36 12/28/2021 101816 CITIZENS BANK & TRUST CO 2ND HALF 2021 TIF PAYMENT 11,349.66 12/28/2021 101817 CONTEGRITYGROUP NEW POLICE FACILITY THRU 12/1/21 31,602.19 12/28/2021 101818 CORE & MAIN LP WATER METERS 2,240.00 12/28/2021 101819 CREEKSIDE SOILS 50/50 COMPOST BLACK DIRT - PARKS 43.50 12/28/2021 101820 CULLIGAN WATER NEW POLICE FACILITY THRU 12/1/21 47.45 12/28/2021 101821 CUMMINS NPOWER LLC ALTERNATOR - STORM WATER 452.98 12/28/2021 101822 D & STROPHIES & EMBROIDERY ENGRAVING - CITYCTR 5.00 12/28/2021 101823 DAVE'S PALLET SERVICE PALLETS - COMPOST 6,856.00 12/28/2021 101824 DOG -ON -IT -PARKS BAGS - PARKS 184.00 12/28/2021 101825 DOOLEY'S PETROLEUM INC RED #2 - CREEKSIDE 492.99 12/28/2021 101826 EARTHLY DELIGHTS LTD 2ND HALF 2021 TIF PAYMENT 12,098.61 12/28/2021 101827 EBERT CONSTRUCTION NEW POLICE FACILITY THRU 12/1/21 2,850.00 12/28/2021 101828 ECOLAB PEST ELIMINATION 12/13 PEST CONTROL- POLICE 64.93 12/28/2021 101829 EHLERS & ASSOCIATES INC 4-20 TIF NOTE - EDA 202.50 12/28/2021 101830 ELECTRO WATCHMAN 11/19 UPGRADES & INSTALLS -CITY CTR 1,439.06 12/28/2021 101831 EMERGENCY APPARATUS MAINT ENGINE 2 REPAIR- FIRE 1,686.63 12/28/2021 101832 ERICKSON ENGINEERING CO LLC NOV REPAIRS TO BRIDGES - ENG 1,479.84 12/28/2021 101833 FALCON MECHANICAL NEW POLICE FACILITYTHRU 12/1/21 PAY#2 150,266.35 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 12/15/21 - 12/28/21 Check Date ----------------- 12/28/2021 Check --------- -------------- 101834 Vendor Name ------------------------------------------------------------ FASCHING, KATIE Description ---------------------------------------------------------------------------- REFUND: COACHING BASKETBALL- REC Amount --------------------- 35.00 12/28/2021 101835 FERGUSON WATERWORKS #2518 FUEL COMP VAC - WATER 244.60 12/28/2021 101836 FIRE SAFETY USA INC STRAPS, CAPS, MASKS, WIPES, HELMETS - FIRE 1,516.75 12/28/2021 101837 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE - CITY CTR 76.00 12/28/2021 101838 FOBBE ELECTRIC NEW POLICE FACILITY THRU 12/1/21 PAY#3 39,425.00 12/28/2021 101839 FOSTER MECHANICAL FALL CHECK 2021- MULTIPLE DEPTS 1,703.77 12/28/2021 101840 FRATZKE, MARK UB refund for account: 3-230-7400-1-01 13.86 12/28/2021 101841 FURTHER November 2021 HSA/FSA Adm. Fees 332.30 12/28/2021 101842 GAG SHEET METAL, INC FALL HEATER REPAIR - REFUSE/COMPOST 1,842.91 12/28/2021 101843 GAVIN, JANSSEN & STABENOW, LTD OCT PROSECUTIONS - LEGAL 6,608.96 12/28/2021 101844 GILL REPROGRAPHICS INC NEW POLICE FACILITY THRU 12/1/21 935.98 12/28/2021 101845 GOPHER STATE FIRE EQUIPMENT CO. ABC RE -CHARGE - POLICE 214.50 12/28/2021 101846 GRAHAM TIRE & SERVICE TIRES - MULTIPLE DEPTS 2,225.46 12/28/2021 101847 GRAINGER EQUIPMENT PARTS - MULTIPLE DEPTS 629.27 12/28/2021 101848 GRANDVIEW VALLEY WINERY COST OF GOODS SOLD - LIQUOR HUTCH 540.00 12/28/2021 101849 HANSEN GRAVEL INC. SNOW REMOVAL RETAINER -STREETS 2,810.00 12/28/2021 101850 HANSON & VASEK CONSTRUCTION SNOW REMOVAL RETAINER -STREETS 1,095.00 12/28/2021 101851 HAWKINS INC AZONE 15 - WATER/SEWER 2,239.37 12/28/2021 101852 HIGHFIELD APARTMENTS OF HUTCHINSON 2 N D HALF 2021 TIF PAYMENT 58,791.65 12/28/2021 101853 HILLYARD / HUTCHINSON OPERATING SUPPLIES - MULTIPLE DEPTS 230.97 12/28/2021 101854 HJERPE CONTRACTING EMERG REPAIR OF HYDRANT @ THOMAS AVE - WATER 8,255.00 12/28/2021 101855 HOFF, RANDY WREATH - POLICE 38.75 12/28/2021 101856 HOISINGTON KOEGLER GROUP INC NOV GROWTH AREA PLANNING/SPLASH PAD DESIGN 12,157.85 12/28/2021 101857 HOLDEN ELECTRIC CO INC BEACON LIGHT MAINTENANCE -AIRPORT 884.34 12/28/2021 101858 HUTCHINSON CO-OP NOV FUEL & SERVICES - MULTIPLE DEPTS 8,130.66 12/28/2021 101859 HUTCHINSON FARMERS MARKET GRANT FOR POWER OF PRODUCE PROGRAM 2,083.00 12/28/2021 101860 HUTCHINSON HRA TIF: AMBER CROSS 1,000.00 12/28/2021 101861 HUTCHINSON UTILITIES UTILITIES 11/1- 12/1'21 93,148.91 12/28/2021 101862 HUTCHINSON UTILITIES INSPECTIONS, INSURANCE, FITZPATRICK- MULTIPLE DEPTS 19,215.27 12/28/2021 101863 HUTCHINSON WHOLESALE#1551 SEMI PARTS -COMPOST 89.94 12/28/2021 101864 HUTCHINSON WHOLESALE #1552 REV CR: ALREADY SHORTPAID - PARKS 1.33 12/28/2021 101865 HUTCHINSON WHOLESALE #2520 EQUIPMENT PARTS - FIRE 338.78 12/28/2021 101866 HUTCHINSON, CITY OF NOV 2021 STORM DRAINAGE - MULTIPLE DEPTS 6,534.28 12/28/2021 101867 HYBA BASKETBALL REIMB OF FEES - REC 400.00 12/28/2021 101868 IDEAL SERVICE INC PREV MAINT ON VFD'S - WATER 820.00 12/28/2021 101869 IKEM, KRISTIN REFUND: ECFE CLASS 20.00 12/28/2021 101870 INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERIES - HATS 129.95 12/28/2021 101871 ISD #423 NOV 2021 CLASSES - COMM ED & ECFE 10,377.62 12/28/2021 101872 JLR GARAGE DOOR SERVICE BENT TRACK BACK- WWTP 125.00 12/28/2021 101873 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 18,845.83 12/28/2021 101874 JONNY ROCKS BODY SHOP MAJOR BODY/CORROSION REPAIRS -FIRE 17,306.62 12/28/2021 101875 JUUL CONTRACTING CO POND MAINTENANCE & SNOW REMOVAL RETAINER 14,020.52 12/28/2021 101876 KJOHNSON CONSTRUCTION INC NEW POLICE FACILITYTHRU 12/1/21 PAY#3 23,862.10 12/28/2021 101877 KEVITT EXCAVATING LLC NEW POLICE FACILITY THRU 12/1/21 PAY#3 185,250.00 12/28/2021 101878 KGB CORNERSTONE COMMONS LLC 2ND HALF 2021 TIF PAYMENT 16,053.75 12/28/2021 101879 KOEHNEN, KRISTIN REFUND: COACHING BASKETBALL- REC 35.00 12/28/2021 101880 KOEPPEN, RICHARD REPURCHASE GRAVE - CEMETERY 412.50 12/28/2021 101881 KOSEK, JEFFREY SNOW REMOVAL RETAINER -STREETS 1,330.00 12/28/2021 101882 KRANZ LAWN & POWER EQUIPMENT PARTS - MULTIPLE DEPTS 533.94 12/28/2021 101883 KRUEGER, STEVE UB refund for account: 3-735-5170-2-04 88.14 12/28/2021 101884 L & P SUPPLY CO FUEL & SUPPLIES - PARKS 126.00 12/28/2021 101885 L & S ELECTRIC, INC. REPLACEMENT VFD FOR WELL 7 - WATER 6,443.00 12/28/2021 101886 LITCHFIELD BUILDING CENTER CUTTING BLADES - FIRE 171.77 12/28/2021 101887 LITTLE FALLS MACHINE INC SPINNER, CLEVIS, NUTS, PINS, BOLTS - STREETS 928.26 12/29/2021 101888 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 33,265.85 12/28/2021 101889 LOGIS NETWORK SERVICES THRU 11/27/21 8,125.50 12/28/2021 101890 LOPEZ, LUCID UB refund for account: 2-350-4330-9-02 52.12 12/28/2021 101891 LYNDE & MCLEOD INC. NOV YARDWASTE ACTIVITY - COMPOST 505.80 12/28/2021 101892 M & T FIRE AND SAFETY ENGINE 7 - AIR TANK PARTS - FIRE 1,155.64 12/28/2021 101893 MACQUEEN EQUIP LLC MISC HEAVY EQUIPMENT PARTS - HATS 15,699.14 12/28/2021 101894 MADDEN GALANTER HANSEN LLP NOV LABOR RELATIONS SERVICES 138.10 12/28/2021 101895 MARCO TECHNOLOGIES, LLC NOV PRINTING SERVICES - MULTIPLE DEPTS 357.84 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 12/15/21 - 12/28/21 Check Date ----------------- 12/28/2021 Check --------- -------------- 101896 Vendor Name ------------------------------------------------------------ MA-RCOTECHNOLOGIES,LLC Description ---------------------------------------------------------------------------- NOVPRINTINGSERVICES- STREETS/SEWER Amount --------------------- 284.84 12/28/2021 101897 MARKGRAF,TIFFANNI UB refund for account: 2-710-4060-7-02 116.07 12/28/2021 101898 MCKIMM MILK TRANSIT 12/3 CREEKSIDE TO BFG SUPPLY, ST PAUL 316.04 12/28/2021 101899 MCLAIN, ASHLEY REFUND: ECFE CLASS 20.00 12/28/2021 101900 MCLEOD COUNTY ABSTRACT & TITLE TRACTS - MULTIPLE DEPTS 376.00 12/28/2021 101901 MCLEOD COUNTY FIRE CHIEFS ASSN MONEY FOR REHAB TRAILER, ACTIVE 911- FIRE 728.00 12/28/2021 101902 MEEKER WASHED SAND & GRAVEL SAND -COMPOST 5,456.29 12/28/2021 101903 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 883.97 12/28/2021 101904 MID-AMERICAN RESEARCH CHEMICAL SEWER SOLVENT - WWTP 1,896.38 12/28/2021 101905 MILLNER HERITAGE VINEYARD & WINERY COST OF GOODS SOLD - LIQUOR HUTCH 486.00 12/28/2021 101906 MINI BIFF NOV RENTALS - MULTIPLE LOCATIONS 417.73 12/28/2021 101907 MINNESOTA CONTROL SYSTEMS LLC ACTUATOR REPAIR -CITY CTR 398.00 12/28/2021 101908 MINNESOTA DEPT OF AGRICULTURE LICENSE RENEWALS - FORESTRY, PARKS 20.00 12/28/2021 101909 MINNESOTA FIRE SERVICE CERTIF BOARD FIREFIGHTER II CERT EXAMS - FIRE 600.00 12/28/2021 101910 MINNESOTA MUNICIPAL BEVERAGE ASSOC BEVERAGE ALCOHOLTRAINING - LIQUOR HUTCH 2O0.00 12/28/2021 101911 MINNESOTA POLLUTION CONTROLAGENCY LAB CERT FEE - WWTP 2,192.00 12/28/2021 101912 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 368.20 12/28/2021 101913 MIRAN CREEK FURNITURE INC NEW POLICE FACILITY THRU 12/1/21 PAY#1 20,006.91 12/28/2021 101914 MORGAN, BRENNON REFUND: UB PAYMENT 192.83 12/28/2021 101915 MSA SAFETY SALES LLC ULTIMA X SENSOR - WWTP 729.69 12/28/2021 101916 NERO ENGINEERING LLC NOV HEADWORKS CONSTR SERVICES - WWTP 9,070.20 12/28/2021 101917 NORTHERN BUSINESS PRODUCTS CUPS, PAPER, TAPE, NOTEPADS - REFUSE 81.29 12/28/2021 101918 NORTHERN SAFETY TECHNOLOGY LIGHTBAR - STREETS 276.08 12/28/2021 101919 NORTHERN STATES SUPPLY INC CABLE TIES, TEK HW UNSLOT - HATS 66.49 12/28/2021 101920 NOWTHEN, CITY OF 1 GEAR GRID LOCKER - FIRE 851.00 12/28/2021 101921 NUSS TRUCK & EQUIPMENT GLASS, COVER - STREETS 431.40 12/28/2021 101922 NUVERA DEC PHONE SERVICES - MULTIPLE DEPTS 7,696.55 12/28/2021 101923 OFFICE DEPOT OFFICE SUPPLIES - STREETS 62.67 12/28/2021 101924 PACE ANALYTICAL SERVICES LLC 2ND AVE POND SEDIMENT - STORM WATER 501.00 12/28/2021 101925 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 2,105.50 12/28/2021 101926 PECE RECYCLING LLC PALLETS -COMPOST 4,168.75 12/28/2021 101927 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 3,773.55 12/28/2021 101928 PETERSON, JUSTIN REFUND: COACHING BASKETBALL- REC 50.00 12/28/2021 101929 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 2O,771.33 12/28/2021 101930 POSTMASTER DEC SR NEWSLETTERS 116.00 12/28/2021 101931 PRIME MEDIA THERMAL POS ROLLS - POLICE 155.00 12/28/2021 101932 PRO AUTO MN INC OIL CHANGE & REPAIRS - MULTIPLE DEPTS 2,302.01 12/28/2021 101933 PRO HYDRO -TESTING LLC HYDRO-TESTING:SCBA FILL STATION BOTTLE - FIRE 312.00 12/28/2021 101934 PTM DOCUMENT SYSTEMS W-2'S - FINANCE 201.30 12/28/2021 101935 QUADE ELECTRIC LIGHTS REPAIR - MULTIPLE DEPTS 674.85 12/28/2021 101936 QUILL CORP LABELS - POLICE 54.95 12/28/2021 101937 RATH RACING INC REPAIRS & SUPPLIES - FIRE 1,793.50 12/28/2021 101938 REINDERS REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 890.76 12/28/2021 101939 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 11,350.00 12/28/2021 101940 REVIER WELDING LADDER REPAIR -COMPOST 907.41 12/28/2021 101941 RNL TRANSPORT LLC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 16,375.00 12/28/2021 101942 ROLLING FORKS VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 360.00 12/28/2021 101943 ROSE TRUCKING INC DOT INSPECTION - REFUSE 121.41 12/28/2021 101944 ROYAL WASH HOUSE NOV LAUNDRY SERVICES - EV CTR 285.36 12/28/2021 101945 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 561.94 12/28/2021 101946 SCHWICKERT'S TECTA AMERICA LLC COMPLETED ROOFING INSPECTION - FIRE 330.00 12/28/2021 101947 SIMONSON LUMBER CO DEADBOLT, KEY CHARGE, PRIVACY LEVER - PARKS 1,214.96 12/28/2021 101948 SMALL LOT MN LLC COST OF GOODS SOLD - LIQUOR HUTCH 1,025.58 12/28/2021 101949 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 38,415.90 12/28/2021 101950 VOID VOIDED CHECK - 12/28/2021 101951 SRF CONSULTING GROUP S GRADE RD @a DALE ST IMPRV - ENG 4,372.12 12/28/2021 101952 STANDARD PRINTING-N-MAILING POSTAGE & SUPPLIES - MULTIPLE DEPTS 3,502.91 12/28/2021 101953 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 766.07 12/28/2021 101954 SUN LIFE FINANCIAL NOVEMBER DENTAL CLAIMS 7,109.60 12/28/2021 101955 TALL SALES COMPANY NOV 2021 CREEKSIDE COMMISSIONS 5,159.72 12/28/2021 101956 TAPS-LYLE SCHROEDER 12/9 BEER MEISTER CLEANING - EV CTR 50.00 12/28/2021 101957 TERMINAL SUPPLY CO HOSE CLAMPS, EQUIP PARTS - HATS 1,175.78 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 12/15/21 - 12/28/21 Check Date ----------------- 12/28/2021 Check --------- -------------- 101958 Vendor Name ------------------------------------------------------------ THELEN HEATING & ROOFING Description ---------------------------------------------------------------------------- NEW POLICE FACILITY THRU 12/1/21 PAY#1 Amount --------------------- 19,000.00 12/28/2021 101959 THOMSON REUTERS-WEST OCT ONLINE/SOFTWARE SUBS- LEGAL 2,207.40 12/28/2021 101960 TITAN MACHINERY NEW COMPOSTTRAILER, MISC EQUIP SERVICING 82,364.90 12/28/2021 101961 TLB CONSTRUCTION LLC TIF: AMBER CROSS 10,000.00 12/28/2021 101962 TRUE BRANDS COST OF GOODS SOLD - LIQUOR HUTCH 47.94 12/28/2021 101963 TWO-WAY COMMUNICATIONS INC REPROGRAM LOADER RADIO - STREETS 142.50 12/28/2021 101964 UPONOR INC TAXABATEMENT - 2ND HALF 2021 13,218.48 12/28/2021 101965 USA BLUE BOOK EQUIPMENT PARTS- MULTIPLE DEPTS 325.98 12/28/2021 101966 VERIZON WIRELESS NOV PHONE SERVICES 71.94 12/28/2021 101967 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 18,488.45 12/28/2021 101968 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 535.08 12/28/2021 101969 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 2,410.38 12/28/2021 101970 WASTE MANAGEMENT OF WI -MN REFUSE DISPOSAL FEES TO LANDFILL 6,498.11 12/28/2021 101971 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 464.64 12/28/2021 101972 WELCOME NEIGHBOR NEW RESIDENT VISITS - LIQUOR HUTCH 60.00 12/28/2021 101973 WEST CENTRAL SANITATION INC. NOV REFUSE - MULTIPLE DEPTS 50,503.76 12/28/2021 101974 WEST CENTRAL STEEL INC GIRL SCOUT PARK RAIL 4,375.82 12/28/2021 101975 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 1,078.53 12/28/2021 101976 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 2,187.45 12/28/2021 101977 WURDELL, GUSTAV UB refund for account: 2-853-8030-1-02 143.05 12/28/2021 101978 ZIEGLER INC EQUIP PARTS -COMPOST 326.91 Total - Check Disbursements: $ 1,514,006.17 Department Purchasing Card Activity - November 2021 Date Department Vendor Name Description Amount 11/3/2021 ADMIN MINNESOTA STATE BAR ASSOC Minnesota Bar Association - CLE Course $20.00 11/23/2021 CREEKSIDE CROW RIVER FLORAL & GIFTS Funeral flowers - Doug Meier $115.97 11/19/2021 CREEKSIDE SPS COMMERCE Nov 2021 SPSfees; UH & Bomgaars $219.90 11/17/2021 CREEKSIDE KWIKTRIP Loader fuel - Willmar/Sartell loadout $92.00 11/18/2021 EDA SUBWAY Lunches for Finance Team $77.30 11/4/2021 EDA PRO AUTO Van blinker light repair $18.54 11/22/2021 FINANCE AMAZON Stapler for Building/Planning desk $10.77 11/8/2021 FINANCE AMAZON City Center - security envelopes $80.76 11/5/2021 FINANCE WAL-MART Cupcakes for City Recognition dinner $79.68 11/1/2021 FINANCE AMAZON Admin - Neenah Cardstock 300 sheets $12.48 11/30/2021 FINANCE EZBUSINESS FEE Credit card service fee $15.00 11/21/2021 FIRE CHIPOTLE lunch for B. Schmidt and N. Steinhaus for equip delivery $32.58 11/11/2021 FIRE RADISSON MSFCA conf - postage to mail item left at hotel $5.83 11/11/2021 FIRE OPTICSPLANET INC. red polo uniform shirts $335.94 11/4/2021 FIRE CASH WISE FOODS water, coffee, first aid $80.92 11/21/2021 IT AMAZON Server RAID controller battery $31.99 11/11/2021 IT SERVER SUPPLY.COM INC RAID controller battery board $83.28 11/3/2021 IT AMAZON Printer ribbon for Amy $8.78 11/2/2021IT NEWEGG Plotter ink GIS $86.70 11/25/2021 LIQUOR HUTCH CASH WISE FOODS Staff meals on Thanksgiving shifts $84.71 11/23/2021 LIQUOR HUTCH EIG*CONSTANTCONTACT.COM Email blast advertising $70.00 11/17/2021 LIQUOR HUTCH RITE INC Lane 4 credit card terminal replacement software $96.19 11/16/2021 LIQUOR HUTCH RITE INC Monthly fee for software maintenance $267.19 11/4/2021 LIQUOR HUTCH TRUE BRANDS Misc items for resale $88.14 11/1/2021 LIQUOR HUTCH FACEBOOK Facebook advertising $70.00 11/23/2021 PARK & REC FAMOUS DAVES Senior Trips - Famous Dave's Dinner 34 participants $528.00 11/18/2021 PARK & REC GOODWILL Good Will- Salad Plates $7.44 11/18/2021 PARK & REC DOLLAR TREE Salad Plates, Sparkling Apple Juice, Beaded Teaspoons $44.36 11/18/2021 PARK & REC WAL-MART Side Plates, Glue Sticks, Donuts $45.17 11/17/2021 PARK & REC WAL-MART Basketball Hoop - 2 $325.96 11/14/2021 PARK & REC PAYPAL MPSTMA Fall Workshop (Sara Witte, Randy Carter) $50.00 11/14/2021 PARK & REC WAL-MART Basketball Hoop $163.00 11/14/2021 PARK & REC MN ORCHESTRA Senior Trips - Minnesota Orchestra 32 tickets $928.00 11/12/2021 PARK & REC WAL MART Basketball Hoop $163.00 11/11/2021 PARK & REC WHENIWORK.COM Employee Scheduling App $84.00 11/3/2021 PARK & REC CONSOLIDATED PLASTICS Floor Mats - 2 $520.60 Department Purchasing Card Activity - November 2021 Date Rement Vendor Name Description Amount 11/25/2021 PLANNING HUTCHINSON PIZZA RANCH Food for department thank you lunch $77.62 11/18/2021 PLANNING AMAZON Door stopper $9.98 111212021 PLANNING AMAZON Low voltage transformer and timer $198.98 11/24/2021 POLICE AMAZON Headphone adaptors $19.98 11/23/2021 POLICE BCATRAINING EDUCATION DMT Refresher $75.00 11/17/2021 POLICE WAL-MART CAD Monitor $267.53 11/15/2021 POLICE BCATRAINING EDUCATION DMT Refresher $75.00 1111112021 POLICE AMAZON Iphone Case $10.99 11/11/2021 POLICE THE FRENCH BUCKET FLORAL Brinkmann flowers $48.75 11/11/2021 POLICE SECRETARY OF STATE Notary Public Bock $120.00 1111112021 POLICE SECRETARY OF STATE Notary Public Mayland $120.00 11/5/2021 POLICE BEST WESTERN Lodging Chiefs Conference $368.28 11/4/2021 POLICE EXPRESSIVE PRINTING Data Privacy manuals $90.49 11/3/2021 POLICE AMAZON Batteries $45.96 111212021 POLICE BROWNELLS INC Armory equipment $488.70 111212021 POLICE AMAZON Batteries $23.98 11/24/2021 PUBLIC WORKS CUSTOMER ELATION INC Public Works Emergency Line $59.50 11/24/2021 PUBLIC WORKS CUSTOMER ELATION INC Public Works Emergency Line $59.50 11/24/2021 PUBLIC WORKS MCMASTER-CARR WTP Tank Cover Hinge $97.38 1112112021 PUBLIC WORKS AMERICAN PUBLIC WORKS ASSN - APWA WWTF Winter Safety Gear $130.10 11/18/2021 PUBLIC WORKS MINNESOTA SOCIETY OF ARBORICULTURE Donovan S. - Arborist Certification $240.00 11/17/2021 PUBLIC WORKS SIMPLISAFE.COM Cemetery Security System $293.79 111712021 PUBLIC WORKS GTS Kent E. - CEAM Conference $375.00 11/5/2021 PUBLIC WORKS MINNESOTA STATE COLLEGES Chad M. & Kent E. - Bridge Inspections Program Training $200.00 11/4/2021 PUBLIC WORKS AMAZON WWTF Safety Valve Wrenches $375.07 Total - P-Cards: 1 $8,815.76 cR HUTCHINSON CITY COUNCIL HUTCHINS011 Request for Board Action A CITY ON PURPOSE. Splash Pad Update Agenda Item: Department: PRCE LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Lynn Neumann Agenda Item Type: Presenter: Lynn Neumann Reviewed by Staff ❑f Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff has been working in conjunction with the PRCE Board and HKGi on site plan and design for the splash pad. Attached is an update on the progress for overall future site plan and the potential phases of the projects. Phase One includes the splash pad design and construction. Phase Two is a future Trail Head. Phase Three includes 1.2 acres flex space for future construction of a building and/or green space for programming. Lynn Neumann will be at the City Council meeting to provide more detail to the update and answer any questions about the progress of the project. BOARD ACTION REQUESTED: Further direction from City Council to continue the plans and design for the Splash Pad Project. Fiscal Impact: Funding Source: Community Improvement Fund FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A City Council Meeting December 28, 2021 HK HUTCHINSON I r� 1 Option 1- 2,500 SF Splash Pad .. ! 3 Option 3 - 5,500 SF Splash Pad F - ............................................................ Option 2 - 3,500 SF Splash Pad •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• u ©© ©u Option 2 Estimated Quantities Splash Pad: 3,500 SF Restroom/Picnic Shelter:1,800 SF • Main Parking Lot: approx. 22 stalls • _ 'J I STORMWATER- + TREATMENT Option 2 Estimated Quantities Splash Pad: 3,500 SF Restroom/Picnic Shelter:1,800 SF • Main Parking Lot: approx. 22 stalls Trailhead Parking Lot: approx.14 stalls -:� PAD EXAMPLE: HUSET PARK, 7LUMBIA HEIGHTS - 'I ADDITIONAL SIIiEET PARKNG- /- 40 SPACES SEAT WALL SHADE 5 SEW R R+rN dun Eps�"�a WDE �JNE STATE Tpp)l Frur �WL STREET PARKING } -J- •) SPACES } -Z - --------• , 11 UT1l� �,SEMENt �IL NE ' mm u MIR ADR.DN.�Aro,E H8 Splash Pad Schematic Design G)Rsi City Council Meeting I Dec. 28,2021 0- 10, 20 2 Option 2 - 3,500 SF Splash Pad L y rFF Option 2 Estimate of Anticipated Costs* Phase 1: Phase 2: Site Grading +Utilities $32,000 Site Grading +Utilities $15,000 Concrete Plaza +Paths $72,000 Concrete Plaza +Paths $40,000 Colored Concrete $34,000 Parking Lot $52,000 Parkin Lot $78,000 Stormwater Treatment Allowance $10,000 Stormwater Treatment Allowance $40,000 Concrete Seat Walls $4,000 Splash Pad $350,000 Boulder Outcroppings $8,000 Recirculating U char a $125,000 Landscape Allowance $35,000 Reinforced Concrete $63,000 Furnishings Allowance $15 000 Shade Sails $50,000 Mobilization +15%Contin enc $45,000 Seat Walls + Ornamental Fence $45,000 Phase 2 Sub -Total 9222-000 Boulder Wall + Outcroppings $20,000 Landscape Allowance $65,000 Furnishings Allowance $50 000 Mobilization + 15% Contingency $256,000 Phase 1 + 2 Total $1,502,000 Picnic Shelter/Restroont Building: Sanitary Utilities $10,000 Pre -Fabricated Picnic Shelter w/ Restrooms + Mechanical $650,000 Mobilization + 15% Contingency $165,000 Phase 1 Sub -Total $825,000 -Reflects Initial Design concept. Final design, details, & engineering to be determined. Final costs subject to change. u ©© ©8 Project Next Steps. • Gather feedback on Preferred Concept in Public Workshop and Survey • Revise Preferred Design Concept • Develop Construction Documents Questions,-&* Next Steps MHK City Council Meeting I Dec. 28,2021 HUTCHINSON CITY COUNCIL ci=yafA Request for Board Action 7AZ "-wi-7 Agenda Item: Ordinance No. 21-828-Amending City Code Section 31.25-Library Board Department: Administration/Legal LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: At the last City Council meeting in November, Mayor Forcier, requested of the Council that the Library Board allow for one member of the board to reside outside of the city limits since the library serves a large surrounding area and not just residents of the City of Hutchinson. Because the composition of the Library Board is set by ordinance, a formal revision to the ordinance must be acted on. Therefore, please find attached Ordinance No. 21-828 which amends the composition of the board in terms of residency requirements. BOARD ACTION REQUESTED: Hold first reading of Ordinance No. 21-828, with second reading and adoption to be held January 11, 2022. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. ORDINANCE NO. 21-828 AN ORDINANCE AMENDING SECTION 31.25 OF THE HUTCHINSON CITY CODE — LIBRARY BOARD The City Council of the City of Hutchinson hereby ordains: § 31.28 LIBRARY BOARD A Library Board is hereby established. The Library Board shall consist of seven members, si* at least five of whom shall be residents of the city and serve staggered three-year terms and one of whom shall be a member of the Council and designated by the Council. (2004 Code, § 31.26) (Ord. 95-153, passed 7-11-1995; Ord. 12-0691, passed 7-10-2012) Adopted by the Hutchinson City Council this 1 lth day of January, 2022. ATTEST: Gary T. Forcier, Mayor Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL of-va(► Request for Board Action Agenda Item: Resolution No. 15403 City of Hutchinson 2022 Part Time/Seasonal/Temp Comp Department: Administration LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Brenda Ewing Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Part time, seasonal and temporary employees are utilized in the majority of City departments, at all times of the calendar year, and in various types of positions as noted on the attached position table. These positions are a critical component in the City efforts to provide City services to our citizens. As part of the City's job evaluation and compensation study conducted in 2021, part time, seasonal and temporary job pay information was requested from the municipalities in our defined market. The market data were fairly limited, but we received enough benchmark data to devise a plan. The study results recommended that we add selected part time positions to the plan, simplify our pay schedule by reducing the number of pay grade levels and steps, and adopt a plan that has sufficient and meaningful progression (steps) within each pay level. The proposed changes and 2022 pay grid will have a financial impact on departmental budgets. In mid -year 2021, the pay grid was increased to be more competitive with the local labor market, to support our efforts to staff the summer seasonal/temporary positions, and the 2022 proposed plan works to do that as well and to aid our efforts in retaining staff from year to year. Attached is Resolution 15403, the proposed City of Hutchinson 2022 Part Time / Seasonal / Temporary Compensation Plan. The plan includes the revised position classification table and pay grid proposed for 2022. BOARD ACTION REQUESTED: Consideration and Approval of Resolution No. 15403 the 2022 City Part Time / Seasonal / Temporary Compensation Plan. Fiscal Impact: Funding Source: Department Budgets FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15403 CITY OF HUTCHINSON 2022 PART TIME / SEASONAL / TEMPORARY POSITION COMPENSATION PLAN RESOLUTION ADOPTING PAY GRID AND POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 2022 WHEREAS, the City Council has considered the existing classification of selected part time and all seasonal and temporary positions for the City of Hutchinson and the current economic conditions, and; WHEREAS the Minnesota minimum wage for large employers increases to $10.33/hour on January 1, 2022, BE IT RESOLVED, that a Pay Grid and Position Classification Plan are hereby adopted. All positions covered by this Resolution shall be grouped in levels having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from any of the components of the Compensation Plan at its discretion and at any time. Additions to and deletions from the Position Classification Table may be made by management as necessary and without Council action. B. Filing of the Plan Upon adoption of the Resolution, a copy of the Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Part Time / Seasonal / Temporary Compensation Plan of the City. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following tables are hereby adopted as the City Part Time / Seasonal /Temporary Pay Schedule and Position Pay Levels. 2022 City of Hutchinson Part Time / Seasonal / Temporary / Pay Schedule Pay Level 85% 90% 93% 96% 100% 104% Level A $12.00 $12.40 $12.80 $13.35 $13.90 Level B $14.00 $14.50 $14.95 $15.60 $16.20 Level C $16.20 $16.75 $17.30 $18.00 $18.75 Level D $19.35 $20.00 $20.65 $21.50 $22.40 Level E $23.80 $25.20 $26.10 $26.90 $28.00 r-.29.1 Part Time / Seasonal / Temporary Position Pay Levels Level A Level C Arena Attendant Engineering Survey Crew Bike/Park Patrol Head Lifeguard Event Center Attendant Park Maintenance Event Center Maintenance Gymnastics Aide PRCE Office Staff Rec Center Attendant Rec Center Attendant/Janitor Rink/Warming House Attendant Scorekeeper Tournament Worker Any other non -lifeguard employee under 18 Level B Adaptive Recreation Assistant Admissions/Pool Attendant Concessions Worker Concessions Lead* Lifeguard Lifeguard Shift Lead* Lifeguard Scheduler** Seasonal Arena Lead Worker Skating Instructor Swimming Instructor Temporary Liquor Sales Clerk Youth Coach Parks Maintenance Specialist Parks Seasonal Maintenance Lead* Part Time Adaptive Recreation Coordinator Part Time Compost Monitor Part Time Liquor Sales Clerk Public Works Maintenance Assistant Public Works Intern Public Works Laborer Public Works Maintenance Specialist Water/Wastewater Laborer Youth Head Coach Level D Arena Attendant/HVAC Mechanic Concessions Manager Lifeguard Supervisor Public Works Equipment Operator (CDL) Swimming Supervisor Tournament Coordinator Level E Aquatic Center Manager * - Add $.25/hour for additional duties ** - Add $1.50/hour for additional duties Adopted by the City Council this day of 2021. ATTEST: Matthew Jaunich, City Administrator Gary Forcier, Mayor HUTCHINSON CITY COUNCIL c`=yaf Request for Board Action 7AZ Owl-7 Agenda Item: Resolution No. 15380 - 2022 City Compensation Plan/Classification Table Department: Administration LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached is Resolution No. 15380 the proposed 2022 Compensation Plan for the City of Hutchinson. Please note that this policy, proposed to be effective on January 1, 2022, will replace the current 2021 Compensation Plan. The proposed 2022 pay grid included in the plan reflects a 7% market adjustment to the 2021 grid pay rates. This market adjustment is recommended per the results of the job evaluation and compensation study completed in 2021. The results indicate that the current 2021 pay grid market rates (100%) are lagging 4% behind our defined market, and the 2022 forecast market trend for public sector compensation indicates a 3% increase. The position classification table reflects the position grade changes that are recommended per the result of the job evaluation portion of the study. Also, there are changes to the position table due to staffing changes in the Event Center operations. Also, a number of part time positions that were currently included on the position classification table have been removed and are now included in the proposed 2022 Part Time/ Seasonal/Temporary Position Compensation Plan. Because of this, the previous pay grades of 100 PT Custodian, 95 PT Liquor Sales Clerk, and 90 PT Compost Monitor have been removed from the pay grid for 2022. The results of the job evaluation and compensation study were communicated to the Council by the City Administrator at the November 9, 2021 Council meeting, and the proposed market adjustment has been reviewed and recommended for adoption by the Wage Committee and department directors. Please note that this market increase adjusts the pay grid but does not result in comprehensive across the board market increases for all regular employees. Increases are only proposed for those employees whose pay would fall below the minimum of the pay grid as of January 1, 2022. BOARD ACTION REQUESTED: Consideration and approval of Resolution No. 15380 City of Hutchinson 2022 Compensation Plan, Position Classification Table and Pay Grid Fiscal Impact: Funding Source: General Fund and Enterprise Fund Budgets FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15380 CITY OF HUTCHINSON 2022 COMPENSATION PLAN RESOLUTION ADOPTING THE PLAN, POSITION CLASSIFICATION ASSIGNMENT TABLE AND PAY GRID EFFECTIVE JANUARY 1, 2022 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Compensation Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Plan Objectives • To establish and maintain a compensation plan that enables the City of Hutchinson to be highly competitive within our defined market. • To lead or exceed the market in attracting and retaining qualified, reliable and motivated employees who are committed to quality and excellence for those we serve. • To ensure, subject to the financial condition of the City, that employees receive fair and equitable compensation in relation to their individual contributions to the City's success. • To follow the principles of pay equity in establishing and maintaining pay relationships among positions based on the categories of the Keystone Job Leveling System. • To ensure program flexibility necessary to meet changing economic, competitive, technological, and regulatory conditions encountered by the City. • To balance compensation and benefit needs with available resources. B. Plan Structure The compensation plan specifies salary range minimums and maximums. The intent of each salary grade is to fall within 80% and 120% of identified market for positions within the grade. (See Attachment B) Each numbered pay grade in the basic table consists of the following- 1 . Salary Minimum: The lowest amount paid to an employee in a specific job grade or class. No employee will receive less than the minimum rate. (80% of market) 2. Salary Mid-point/Market Rate: The middle of the salary range. (100% of market) 3. Salary Maximum: The highest amount paid to an employee in a specific job grade or class. No employee will be paid a base rate above the maximum of the salary range. (120% of market). C. Open Salary Range The City shall adopt an Open Salary Range compensation plan that will allow for maximum flexibility and in -range salary administration since there are not defined or pre -calculated "steps". Employee movement within the pay grade range to which their position is assigned is based solely on performance. The open salary range concept rewards good and exceptional performers and advances employees to the market rate more quickly. (See item I. [4]) D. Position Classification Assignment The position assignment table shall assign all of the various positions to the appropriate pay grade (See Attachment A). The City Administrator and Human Resources Director may jointly approve a reclassification of a position provided the reclassification does not exceed two grades upward or two grades downward from the current pay grade. To initiate consideration of this type of reclassification, the department director shall submit in writing the specific reasons for the reclassification. Any changes to the classification of a position of more than two pay grades shall be approved by the City Council. Requests for reclassification are normally brought before the Council with the annual budget process, and at other times of the year, as needed. To initiate such a reclassification request, the department director shall submit a written request for consideration to the City Administrator and the Human Resources Director. The request shall include a description of significant or considerable changes to the position that warrant a reclassification. The City Administrator and Human Resources Director will determine if the reclassification request is to be forwarded to the City Council for consideration. E. Allocation of New Positions When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council, after recommendation of the Human Resources Director, shall cause an appropriate job description -specification to be written for said position. F. Pay Grades 1. Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of the required probationary period, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. The Council will determine any pay increase for the City Administrator. 2. Non -Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of the required probationary period, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. 3. Police Patrol Positions The position of full time police patrol officer is assigned to Grade 160 on the pay plan. Temporary assignments will be made from these positions as needed for the investigative function for the department. With said assignment, there will be an additional $200.00 per month premium on top of the employee's patrol officer pay grid assignment. 4. Part -Time Liquor Store Clerk, Part -Time Custodial and Part -Time Compost Site Monitor Positions As of January 1, 2022, the part-time positions of liquor store clerk, custodian, and compost site monitor have been placed in the City of Hutchinson Part Time/Seasonal/Temporary Position Compensation Plan. The City Administrator and the Human Resources Director, as directed by the Administrator, shall maintain the discretion to hire at any point within the range based on the qualifications, experience, market conditions or other relevant factors, to secure the best candidate for the position. G. Promotion, Position Reclassification, and Demotion Pay Rate Adjustment 1. When an employee is promoted or the position to which they are appointed is reclassified upward, the employee's pay rate will be adjusted as follows: a. If the promotion or reclassification results in a one grade adjustment upward, the employee shall be compensated within the higher salary range at a rate that is equal to the compa ratio of the employee's pay rate in their current range. b. If the promotion or reclassification results in more than a one grade adjustment upward, the employee's pay rate will be adjusted by using one of the following methods: To at least the minimum of the higher salary range for classified staff positions; or If the employee's current pay rate is at or above the minimum of the promotional or reclassified position, the pay rate may be increased to a level within the salary range or budgeted pay rate amount that is equitable, based on the employee's related experience, qualifications and the pay rates of the other employees in the same position; or, the appropriate pay rate based on market conditions and competition. Generally, this pay rate increase ranges from 5% to 10%; or, iii. To a level within the higher salary range that is equal to the compa ratio of the employee's pay rate in the current range if the increase does not exceed 10%. 2. When an employee is demoted or the position to which they are appointed is reclassified downward, the employee's salary will be adjusted as follows: a. If the employee's current pay rate is within the salary range of the resulting position, the pay rate will remain unchanged. b. If the employee's current pay rate is above the maximum of the salary range, the current pay rate may be maintained, but frozen until the pay rate falls within the salary range as a result of adjustments to the pay grid, or may be lowered to the maximum pay rate of the lower pay grade. When making salary adjustment decisions, the following may be considered: • market condition trends, such as inflation and the current salary rates for the external market • employee performance to reward increased productivity and performance improvements • available resources, salary maximums, and other restrictions to ensure that the increase is allowable and that funds exist to cover it The City Administrator will normally discuss the proposed pay adjustment with the director/department head and the Human Resources Director. The City Administrator must approve any pay rate adjustment due to promotion, reclassification or demotion and may vary from this policy and approve a different pay rate adjustment, per his/her discretion. Definitions Promotion - A promotion is the appointment of a current, active regular employee to a position in a higher salary range than the one to which the position is presently assigned. Most promotions will occur as a result of a job posting or a departmental reorganization. A promotion is also advancement to a position that requires performing accountabilities of increased complexity or responsibility. Demotion - A demotion is the appointment of a current, active regular employee to a position in a lower salary range than the one to which the position is presently assigned. Most demotions will occur as a result of a departmental reorganization or disciplinary action. A demotion is also an appointment to a position that requires performing accountabilities of decreased complexity or responsibility. Reclassification — A reclassification is the placement of a current position in a higher or lower salary grade because the position evaluation criteria have changed and now meet the requirements of a higher or lower pay grade. H. Apprenticeship Program The City has implemented an apprenticeship program for those Water and Wastewater Department positions subject to identified employee development including required licensures/demonstrated skills, experience /longevity, and maturation in a position that directly affect the department's ability to deliver municipal services. I. Performance Evaluations 1. For all regular full time and part time employees, a performance appraisal or evaluation will be made on, at minimum, an annual basis and per city policy No. 3.08. An evaluation made by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator/Human Resources Director. All evaluations will be forwarded to Human Resources for filing in the employee files. 2. Evaluations shall be based upon the performance of the individual in the position measured against established job performance criteria. Such criteria may include level of knowledge, skills, ability, and quality of work, personal work traits, compliance with established City or departmental rules and regulations or any other criteria that is indicative of performance. 3. The performance appraisal process is the application of performance standards to past performance. In appraising an employee, these are the basic levels of performance: Outstanding Performer - Performance is exceptional in all areas and is recognizable as being far superior to others. Exceeds Expectations - Results clearly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. Solid Performer - Competent and dependable level of performance. Meets performance standards of the job. Needs Improvement - Performance is deficient in certain area(s). Improvement is necessary. Unsatisfactory - Results are generally unacceptable and require immediate improvement. 4. Results The results of the employee's evaluation will normally have the following effect on his/her salary per the following Merit Increase Guide: Merit Guide Chart Pay Level Within Grade Compa Ratio 80-88 88.1-96 96.1-104 104.1-112 112.1-116 116.1-120 Performance Rating Minimum Lower Middle Midpoint (Competitive Market) Upper Middle Maximum Maximum Outstanding Performer (4.51- 5) 7% 6% 5% 4% 3% 2% Exceeds Expectations (3.51- 4.5) 6% 5% 4% 3% 2% 1% Solid Performer (2.51- 3.5) 5% 4% 3% 2% 1% 0% Needs Improvement (1.51- 2.5) 2% 0% 00/ 0°/A 00/0 0% Unsatisfactory (0 - 1.5) 0% 0% 00/0 00/0 00/0 0% NOTE: 1) % increase may not result in a pay rate higher than the maximum noted on the pay grid *Compa-ratio refers to the location of the individual in the range relative to the market. Merit/performance increases for eligible regular full time and regular part time employees will be effective on the first date of the first full pay period commencing on or after March 1, except for newly hired employees. For 2022, the effective date is Sunday, March 6, 2022. New employees are eligible for consideration for a merit/performance increase after one year of continuous employment, generally, the first year anniversary date. In subsequent years, eligible employees will be eligible for consideration for the merit/ performance increase as specified previously and at the discretion of the department director. Application of merit/performance increases for employees appointed to the positions of full time police patrol officer and police sergeant is subject to collective bargaining. 5. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. The City Administrator and Human Resources Director maintain final approval responsibility for salary increases. J. Annual Market Adjustment Consideration As part of the budget preparation process, an annual market adjustment to the existing pay grid, expressed as a percentage increase, is recommended to the City Council for review and consideration for approval. In determining a recommendation for an annual market adjustment, at least the following information shall be considered- 1 . U.S., Midwest, and Minneapolis/St. Paul consumer price index changes (CPIU & CPIW) 2. Employment cost data 3. Social Security and PERA calculation of cost of living increase 4. Unemployment rate 5. Employee turnover rate 6. Legislative growth factor constraints An approved market adjustment is applied only to the City Pay Grid, and no individual market increases will be granted in 2022. If an adjustment to the pay grid results in a regular employee's wages being below the minimum rate of the grid, the wages for the affected employee(s) will be increased to the newly established minimum rate effective January 1st K. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from any of the components of the Compensation Plan at its discretion and at any time. L. Review of the Plan As often as necessary to assure continued correct classification, the Position Evaluation and Compensation Plan shall be reviewed by the Human Resources Director and necessary adjustments recommended to the City Council. It is recommended that a comprehensive review be completed at least every five years. M. Filing of the Plan Upon adoption of the Resolution, a copy of the Compensation Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Compensation Plan of the City. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following tables are hereby adopted as the City Position Classification Table and Pay Grid, to be reviewed from time to time, as appropriate. CITY OF HUTCHINSON 2022 Position Classification Table Grade Position Grade Position 110 PT Adaptive Recreation Coordinator 150 Parks Maintenance Specialist 110 PT Office Specialist- Event Center 150 Sales & Marketing Specialist 110 PT PRCE Receptionist 150 IT Technician 120 Administrative Secretary - Public Works 160 Arborist 120 Licensing Clerk FT/PT 160 Building Inspector 120 PRCE Office Specialist - FT 160 City Clerk/Paralegal 120 Recreation Facility Maintenance Technician 160 Maintenance Lead Operator 120 PT Recreation Specialist/Concessions Coordinator 160 Police Officer- FT/PT 120 Utility Billing Specialist 120 Water/Wastewater Technician 170 Recreation Services Coordinator 120 Planning/Building/EDATechnician 170 Senior Engineering Specialist 170 Server/Network Technician 130 Compost Laborer 130 Hospital Security Guard - FT/PT 180 Building Official 130 Human Resources/Administrative Technician 180 Facilities Manager 130 Planning and Building Administrative Specialist 180 Motor Vehicle Deputy Registrar 130 Police Administrative Specialist 180 Parks Supervisor 130 Police Supplemental Services Specialist 180 Police Sergeant 130 Public Works Maintenance Operator 180 Project/Environmental/Regulatory Manager 130 Wastewater Maintenance Operator 180 Recreation Facilities Operations Manager 130 Water Plant Operator 190 Police Lieutenant 140 Compost Equipment Operator 190 Assistant Finance Director 140 Compost Operations Specialist 190 Wastewater Supervisor 140 Engineering Administrative Specialist 190 Water Supervisor 140 Lab Technician/Wastewater Operator 140 Parks Maintenance Equipment Operator 200 Compost Manager 140 Payroll/Benefits Specialist 200 Economic Development Director 140 Plant Equipment Mechanic II 200 Fire Chief 140 Police Investigations Specialist 200 Liquor Sales Manager 140 PRCE Facilities Operations Specialist 200 Public Works Manager 140 Senior Accounting Specialist 140 Senior Liquor Sales Clerk 220 Finance Director 140 Senior Public Works Maintenance Operator 220 Human Resources Director 140 Senior Water Plant Operator 220 Information Technology Director 140 Senior Wastewater Operator 220 Parks/Recreation/Community Ed (PRCE) Director 220 Planning Director 150 Compost Coordinator 150 Inspector 230 City Attorney 150 Engineering Specialist 230 Police Chief/Emergency Management Director 150 Equipment Mechanic 230 Public Works Director/City Engineer 150 Event Center/Senior Center Programmer 260 City Administrator Attachment A 2022 Hutchinson Pay Grid Grade MIN MID/ MARKET MAX 80 % 100 % 120 260 $54.71 $68.39 $82.07 250 $51.57 $64.46 $77.35 240 $48.90 $61.12 $73.34 230 $46.70 $58.38 $70.06 220 $42.58 $53.22 $63.86 210 $40.38 $50.48 $60.58 200 $38.42 $48.03 $57.64 190 $34.78 $43.48 $52.18 180 $32.11 $40.14 $48.17 170 $29.38 $36.72 $44.06 160 $27.98 $34.97 $41.96 150 $25.78 $32.23 $38.68 140 $24.34 $30.42 $36.50 130 $22.62 $28.28 $33.94 120 $20.67 $25.84 $31.01 110 $17.99 $22.49 $26.99 100 $16.05 $20.06 $24.07 Adopted by the City Council this day of , 2021. (This replaces Resolution No. 15261) ATTEST: Matthew Jaunich, City Administrator Attachment B Gary Forcier, Mayor cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution 15386 Adopting the 2022 Fee Schedule Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Justin Juergensen Agenda Item Type: Presenter: Reviewed by Staff ❑� New Business Time Requested (Minutes): 3 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached is the 2022 Fee Schedule for City operations with all proposed changes shown in red font. BOARD ACTION REQUESTED: Approve Resolution 15386 Adopting the 2022 Fee Schedule. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 16386 ADOPTING 2022 FEE SCHEDULE WHEREAS, the City of Hutchinson is empowered by previously passed ordinances to impose fees for services, and WHEREAS, based upon the recommendation of costs for providing the services for various city departments NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULES ARE ADOPTED AND THAT THESE FEE SCHEDULES REPLACE ANY FEE SCHEDULES PREVIOUSLY APPROVED BY THE HUTCHINSON CITY COUNCIL. 2022 Building Permit Fee Schedule 2022 Compost/Transfer Facility Fee Schedule 2022 Event Center Fee Schedule 2022 Evergreen Reservation Fee Schedule 2022 Finance Department Fee Schedule 2022 Fire Department Fee Schedule 2022 HRA Fee Schedule 2022 Legal Department Fee Schedule 2022 Licenses and Permits Fee Schedule 2022 Liquor License Fee Schedule 2022 Mapping and Printing Service Fee Schedule 2022 Parks, Recreation, and Community Education Fee Schedule 2022 Planning and Land Use Fee Schedule 2022 Police Department Fee Schedule 2022 Public Works Fee Schedule *Fee Schedules Attached Adopted by the City Council this 28th day of December 2021. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor H TCHIN ON A CITY ON PURPOSE. 2022 FEE SCHEDULE DRAFT - 12/28/2021 Council Meeting City of Hutchinson 2022 Fee Schedule Fee Schedule includes the following (in alphabetical order) Page - Building/Plumbing/Mechanical permits 3 - Creekside 5 - Event Center 6 - Evergreen Senior Dining 7 - Finance 7 - Fire Department 8 - H RA 8 - Legal 9 - Licenses (general) 9 - Licenses (liquor) 10 - Mapping/Printing 10 - Parks, Recreation, Community Education 11 - Plan Review 14 - Planning/Land Use 14 - Police Department 15 - Public Works: Engineering 17 Water 18 Sewer 19 Garbage 20 Storm Water 21 Cemetery 21 Airport 22 Operations & Maintenance 23 Page 2 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Last Change Change Building/Plumbing/Mechanical Permits Fixed Fees: 1 & 2 Family Residential Reroofing $60.00 plus surcharge fee $50.00 20.0% 2011 1 & 2 Family Residential Residing $60.00 plus surcharge fee $50.00 20.0% 2011 1 & 2 Family Residential Window/Door Replacement $60.00 plus surcharge fee $50.00 20.0% 2011 Manufactured (Mobile) Home Install $185.00 plus surcharge fee. Separate mechanical & plumbing permit $185.00 0.0% 2011 required. Utility Sheds $60.00 under 200 sq. ft - surcharge does not apply. $50.00 20.0% 2011 $2129 /sq.ft. Sheds over 200 sq. ft. valuation of $21.29 / sq. ft. $2129 /sq.ft. 0.0% 2016 Moving Permit $175.00 plus surcharge fee, includes excavation permit fee, $175.00 0.0% 2011 if applicable Demolition Permit $60.00 Residential remodels & accessory structures $50.00 20.0% 2015 $125.00 Residential demolition $125.00 $250.00 Commercial demolition $250.00 Residential Square Foot Valuation: Dwellings $116.22 /sq.ft. Rate x Sq. Ft. to arrive at the Construction Valuation which is $100.26 /sq.ft. 15.9% 2016 Basements Finished $20.00 /sq.ft. $10.00 /sq.ft. 100.0 % 2011 Unfinished $20.65 /sq.ft. used to calculate the actual fee $20.00 /sq.ft. 3.2% 2011 (see fee rates under Construction Valuation) Example: 100 sq. ft. 3-Season Porch Porches 3 Season Porch $81.35 /sq.ft. $70.18 /sq.ft. 15.9% 2016 4 Season Porch $116.22 /sq.ft. Construction Valuation = $81.35 x 100 sq. ft $100.26 /sq.ft. 15.9% 2016 Screened Porch $46.49 /sq.ft. Construction Valuation = $8.135 Fee ($2,001 - $25,000 valuation range) $40.10 /sq.ft. 15.9% 2016 Garages Attached $45.64 /sq.ft. $38.56 /sq.ft. 18.4 % 2016 Detached $25.10 /sq.ft. 1st $2,000 of value: $ 80.17 $21.29 /sq.ft. 17.9% 2016 Remaining value $6,135/1000 x $15.44 94.72 Total Fee: $174.89 Gazebo $25.00 /sq.ft. $19.00 /sq.ft. 31.6% 2011 Deck $25.00 /sq.ft. $10.00 /sq.ft. 150.0% 2015 Construction Valuation: $1 - $1,200 $52.37 minimum valuation and permit amount $52.37 0.0% 2017 $1,201 - $2,000 $55.68 for the first $1,200 plus $3.36 for each additional $100 $55.68 0.0% 2017 or fraction thereof to and including $2,000 $2,001 - $25,000 $80.17 for the first $2,000 plus $15.44 for each additional $1,000 $80.17 0.0% 2017 or fraction thereof to and including $25,000 $25,001 - $50,000 $452.92 for the first $25,000 plus $11.14 for each additional $1,000 $452.92 0.0% 2017 or fraction thereof to and including $50,000 $50,001 - $100,000 $745.23 for the first $50,000 plus $7.72 for each additional $1,000 $745.23 0.0% 2017 or fraction thereof to and including $100,000 $100,001 - $500,000 $1,150.39 for the first $100,000 plus $6.17 for each additional $1,000 $1,150.39 0.0% 2017 or fraction thereof to and including $500,000 $500,001 - $1,000,000 $3,743.47 for the first $500,000 plus $5.25 for each additional $1,000 $3,743 47 0.0% 2017 or fraction thereof to and including $1,000,000 $1,000,001 and Up $6,492.83 for the first $1,000,000 plus $3.48 for each additional $6,492.83 0. 0-1,0_00,00 % 2017 $1,000 or fraction thereof. Page 3 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Last Change Change Penalty Fee Double the Permit Fee - per City Administrator's memo of 5-17-88 Refund Policy Refunds may be available at the discretion of the Building Official - Plumbing Permit Fees: Fixture of Item Fee $12.00 $12 per roughed -in fixture or item. Minimum of $50.00 $12.00 0.0% 2011 Mechanical Permit Fees: Gas Conversion Connection (switch) $125.00 plus surcharge fee $125.00 0.0% 2011 Gas Appliance Replacement $50.00 plus surcharge fee $50.00 0.0% 2011 Mechanical Fee 1.25% Valuation X 1.25%- plus State surcharge. 1.25% 0.0% 2011 Minimum of $50.00 plus State surcharge. Miscellaneous Fees: Rental registration/inspection $20.00 /unit Initial inspection and 1 follow up inspection, if needed $20.00 /unit 0.0% 2016 Rental Unit Reinspection $50.00 /unit Second follow-up inspection $50.00 /unit Double the cost of Subsequent additional/follow-up inspections Double the cost of previous inspection previous inspection Failure to Appear at Scheduled Rental Inspection $50.00 Fee for not showing up at scheduled inspection $50.00 0.0% 2011 Rental Complaint Inspection $50.00 $50.00 0.0% 2011 Existing Home Inspection (FMHA) $75.00 $75.00 0.0% 2011 Parkland Dedication Per subdivision ordinance Temporary Certificate of Occupancy Refundable Deposit Add'I staff time and follow-up is required for temp C.O.s. Refundable Deposit Deposit of $500.00 required and will be refunded if final within timeframe established by Building Department Temporary Permits, including footing and foundation $125.00 Temporary permits allow limited work to be done prior to $125.00 0.0% 2011 permits and preconstruction demolition complete plan submittal and review All other non -specified inspections* $60.00 Minimum fee plus State surcharge $60.00 0.0% 2011 * or the total hourly costs of the jurisdiction, whichever is the greatest. The cost shall include supervision, overhead equipment, hourly wages, and fringe benefits of the employees involved. Fire Sprinkler Fees: New or Additional Fire Sprinkler Systems 1.25% Fee is equal to 1.25% (.0125) of the total fire sprinkler 1.25 % 0.0 % 2011 contract amount, plus a State surcharge. Minimum of $50 plus State surcharge. Page 4 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Last Change Change Creekside Gate Fee: McLeod County resident leaves, grass clippings, No Charge ID required, Only Compostable bags accepted No Charge 2001 and brush (under 6" in diameter) NO plastic bags or garbage McLeod County resident wood waste No Charge Must be free of dirt and garbage No Charge 2001 includes brush and logs NO root balls accepted McLeod County Residential Pallet, Crate & Demo Wood Not Accepted No painted, stained or treated wood accepted No Charge 2001 Must be free of plastic and paper Commercial Yardwaste - commingled or separated $12.00 /ton Commingled yardwaste and brush mixed $12.00 /ton 0.0 % 2018 Compostable bags only, no plastic bags Commercial Source Separated Organics $42.00 /ton Prior approval of acceptance of materials is required $38.00 /ton 10.5% 2018 Non-compostables not accepted, other fees may apply Commercial Woodwaste, includes brush and logs No Charge Must be free of dirt and garbage No Charge 2018 NO root balls accepted Commercial Pallets, Crates and Demo Wood Not Accepted No painted, stained or treated wood accepted $30.00 /ton 2018 Must be free of plastic and paper Stump Chip Disposal No Charge No Charge 2001 Concrete and Asphalt (Clean) No Charge As determined by Creekside staff review No Charge 2001 Must be free of dirt, clay, rebar and other contaminants Concrete and Asphalt (Dirty) $10.00 /ton As determined by Creekside staff review $10.00 /tcn 0.0 % 2018 Reinforced Concrete Structures $35.00 /ton Includes reinforced concrete pipe (RCP), manholes, $35.00 /ton 0.0 % 2018 catch basins, etc. Certified Scale Ticket $10.00 /ea Per ticket issued. Customers/trucks may record their own $10.00 /ea 0.0 % 2019 weights for no charge. Equipment Rates: Horizontal Wood Grinder Includes operator, wheel loader to feed grinder and fuel. Governmental Rate $385.00 /hr Machine repairs as a result of damage from contamination $367.50 /hr 4.8% 201i Rate for all other Cus-... e.. $550.00 /hr in customer's feedstock will be billable to customer $525.00 /hr 4.8 % 2018 Wheel Loader Operator and fuel included Governmental Rate $95.00 /hr $85.00 /hr 11.8 % 2018 Rate for all other Customers $120.00 /hr $110.00 /hr 9.1 % 2018 Trommel Screener Governmental Rate $105.00 /hr Operator, fuel and equipment to feed Screener are not $95.00 /hr 10.5 % 2018 included in this rate. Rate for all other Customers $150.00 /hr Mandatory training at delivery/pick-up. $135.00 /hr 11.1 % 2018 65' Radial Stacking Conveyor $18.00 /hr Operator and fuel not included $18.00 /hr 0.0 % 2018 Portable Light Tower Rental $100.00 /event lCost is per unit, two units available to rent $50.00 /event 1 100.0 % 2018 Mobilization Charges $115.00 /hr Roundtrip for delivery and pickup of equipment to and from $100.00 /hr 15.00 2018 customers job site 1 Page 5 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Last Change Change Event Center Great Room: Monday - Thursday $350.00 Seating up to 525 dinner or 1,100 theatre $350.00 0.0% 2017 Friday, Saturday, Holidays $700.00 $700.00 0.0% 2017 Sunday $475.00 $475.00 0.0% 2018 Linen Service Fee $95.00 $95.00 0.0% 2013 Wedding / Quinceanara $2,500.00 All-inclusive fee 2,500.00 0.0% 2018 Half Great Room: Monday - Thursday $190.00 Seating up to 250 dinner or 550 theatre $190.00 0.0% 2018 Friday, Saturday, Holidays $450.00 $450.00 0.0% 2018 Sunday $300.00 $300.00 0.0% 2018 Linen Service Fee $50.00 $50.00 0.0% 2013 Wedding / Quinceanara $1,600.00 All-inclusive fee 1,600.00 0.0% 2018 Quarter Great Room: Monday - Thursday $100.00 Seating up to 100 dinner or 125 theatre $100.00 0.0% 2017 Friday, Saturday, Holidays $225.00 $225.00 0.0% 2014 Sunday $175.00 $175.00 0.0% 2017 Linen Service Fee $25.00 $25.00 0.0% 2013 Wedding / Quinceanara $700.00 All-inclusive fee $700.00 0.0% 2019 Meeting Room: Ambassador $25.00 Seating for 40 - two hour minimum $25.00 0.0% 2017 Westlund $25.00 $25.00 0.0% 2017 McCormick $25.00 $25.00 0.0% 2017 Program Room: Cash Wise $125.00 Seating for 75 - two hour minimum $125.00 0.0% 2013 MidCountry $25.00 Seating for 15 - two hour minimum $25.00 0.0% 2018 Stearns $25.00 Seating for 15 - two hour minimum $25.00 0.0% 2018 Hoefer $25.00 Seating for 15 - two hour minimum $25.00 0.0% 2018 LCD Projector 3500 Lumen $325.00 $325.00 0.0% 2018 LCD Projector 1100 Lumen $125.00 $125.00 0.0% 2018 Overhead Projector $30.00 $30.00 0.0% 2018 Slide Projector $30.00 $30.00 0.0% 2018 Front Truss Screen 9X12 $90.00 $90.00 0.0% 2018 Rear Truss Screen 9X13 $125.00 $125.00 0.0% 2018 Podium $12.00 $12.00 0.0% 2018 Podium with Microphone $40.00 $40.00 0.0% 2018 Wireless Microphone $40.00 $40.00 0.0% 2018 TV & VCR Lap top $35.00 $35.00 0.0%1 2018 VCR/DVD/CD Player $25.00 $25.00 0.0% 2018 Internet Connection $0.00 No Charge $0.00 0.0% 2018 Piano $30.00 $30.00 0.0% 2018 Page 6 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Last Change Change Security $57 /hr/officer For events with alcohol, we require at least one Hutchinson $57 /hr/officer 0.0% 2018 police officer on duty until the end of the event (minimum of 4 hours). For groups of 250 or more, a second officer may be required for the final 4 hours of the event. The fee for each officer is $51/hr. Please refer to "Rental Policy". Refundable Damage Deposit $300 /event $300 /event 0.0% 2014 White Board/Stand 3X4 $14.00 /day $14.00 /day 0.0% 2018 White Board/Stand 4X6 $17.00 /day $17.00 /day 0.0% 2018 Coffee $15.00 /30 cups Hutchinson Event Center catered events $15.00 /30 cups 0.0% 2014 $20.00 /50 cups Non HEC catered events $20.00 /50 cups 0.0% 2014 Tripod Screen 6' $15.00 /day $15.00 /day 0.0% 2018 Tripod Screen 8' $20.00 /day $20.00 /day 0.0% 2018 Food Fee -Large Group $80.00 /day $80.00 /day 0.0% 2017 Food Fee -Small Group $50.00 /day $50.00 /day 0.0% 2014 China/Flatware $1.00 /place setting Food vendor may add additional fees $1.00 /place setting 0.0% 2013 Draper Easels $8.00 /day $8.00 /day 0.0% 2018 Speaker Phone $25.00 /day $25.00 /day 0.0% 2018 Evergreen Senior Dining Dining Room & Kitchenette $100.00 $100.00 0.0% 2009 Carpeted Room $60.00 $60.00 0.0% 2009 After Hours Open or Lock -up $50.00 $50.00 0.0% 2007 Damage Deposit $100.00 Separate check to be returned when keys are returned $100.00 0.0% 2007 and if rooms are cleaned up and no damage has occurred Finance Returned check from the bank (NSF or Closed Account) $30.00 Covers bank charge Set by State Statute $30.00 0.0% 2010 Online Payments ACH, Credit Card or Bank Checks $30.00 Covers bank charge Set by State Statute $30.00 2018 Lodging Tax - City of Hutchinson 3.00 % per City ordinance 116.01 Set by City Ordinance 3.00% 0.0% 1989 Lodging Tax - penalty for late payment 10.00% per City ordinance 116.22 Set by City Ordinance 10.00% 0.0% 1989 Local Option Sales Tax: Local Sales Tax Rate 0.50% On retail sales made within, or delivered within, the city limits 0.50% 0.0% 2012 of Hutchinson. The tax applies to sales that are taxable under the Minnesota sales and use tax laws. Local Excise Tax $20.00 Per new or used vehicle sold by a dealer located within $20.00 0.0% 2012 Hutchinson, in lieu of the Local Sales Tax Rate. Local Excise Tax - Late Fee 10.00% Dealers are required to report excise tax by the 15th day of 10.0095 0.0% 2017 the following month. The late fee shall be imposed if not paid by the 20th day of the following month. Tax Increment Financing (TIF) Application Fee $15,000.00 Developers must pay an application fee to cover the legal 15,000.00 0.0% 2019 - as approved by the Hutchinson EDA on 11/28/2018 and consultant costs in establishing a new TIF district. Any unused monies will be returned to the developer. Page 7 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Change Last Change Fire De artment 2021 fee changes as recommended by the McLeod County Fire p Chiefs Association, for consistency purposes Fire Engine $250.00 /hr each hour on scene $250.00 /hr 0.0% 2021 Platform Truck (Ladder) $350.00 /hr each hour on scene $350.00 /hr 0.0% 2014 Water Tanker Truck $175.00 /hr each hour on scene $175.00 /hr 0.0% 2021 Grass Truck/Unit $150.00 /hr each hour on scene $150.00 /hr 0.0% 2021 Utility Truck with 2 Firefighters $100.00 /hr each hour on scene 100.00 ATV/UTV with 2 Firefighters $150.00 /hr each hour on scene 150.00 Boat with 2 to 4 Firefighters $150.00 /hr each hour on scene 150.00 Air Supply Unit $75.00 /hr each hour on scene 75.00 Rescue $200.00 /hr $200.00 /hr each hour on scene - previously was for the first hour Each hour after the first hour on scene $200.00 /hr $200.00 /hr 0.0% 0.0% 2014 2021 HERT Trailer (Haz-Mat) $50.00 /hr $50.00 /hr 0.0% 2010 Incident Commander (IC) $50.00 /hr each hour on scene $50.00 /hr 0.0% 2014 Certified Firefighter $30.00 /hr each hour on scene $30.00 /hr 0.07% 2014 Repeat False Alarm (ie: faulty alarm systems) $500.00 /occurence Calculation based on the apparatus and labor charges per each hour on scene 500.00 2017 Fire Safety Inspection $50.00 Daycare/Foster Care units, Basic Commercial and Residential include one free re -inspection $50.00 0.0% 2017 Fire Incident Reports (paper or electronic copies) $0.25 /page N/A pictures included in report $0.25 N/A 0.0% 2021 2017 Fireworks: Fireworks Only Business & Tent Sales Other retailers $350.00 (Jan 1 - Dec 31) $100.00 (Jan 1 - Dec 31) Fees are the Maximum amount allowed by State Statute License fee is non-refundable, cannot be prorated, and cannot be waived License fee is non-refundable, cannot be prorated, and cannot be waived $350.00 (Jan 1 - Dec 31) $100.00 (Jan 1 - Dec 31) 0.0% 0.0 % 2010 2010 HRA Pre Energy Audit / Post Energy Audit Variable Current Contractor Fee $650.00 0.0% 2020 Subordination Request Processing Fee $100.00 $100.00 0.0% 2003 Duplicate Document Fee $50.00 $50.00 0.0% 2007 CRPI Rehab Loan Processing: Loan Administrative Fee Loan Document Preparation $2,600.00 $350.00 Owner match to CRPI $2,600.00 $350.00 0.0% 0.0% 2015 2015 GMHF & CRV Gap Loan Admin Fee $500.00 $500.00 0.0% 2017 SCDP Rental Rehab Project Loan Admin Fee 15.00% % of SCDP Loan 1 13.00% 15.4% 2015 HRA Entry Cost Loan Admin Fee $400.00 1 $400.00 1 0.0% 2014 Revolving New Const. Gap Loan Admin Fee $700.00 1 $700.00 1 0.0%1 2016 Credit Report Fee: Single Joint $20.00 $40.00 $20.00 $20.00 0.0% 100.0% 2019 2019 Lead Risk Assessment Single Family housing (1-4 units) $475.00 single request $475.00 0.0% 2016 $450.00 per unit, 2 or more requests at a time $450.00 0.0% 2008 Lead Clearance Testing $250.00 for one unit $250.00 0.0% 2 01 6 $75.00 for additional units up to 4 units $75.00 0.0% 2016 Page 8 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Change Last Change City Deferred Grants Administration Fee (TIF) 10.00 % % of loan amount 10.00 % 0.0% 2016 FUF/CFUF & HHILP Title Search Fee $50.00 $50.00 0.0% 2017 FUF/CFUF & HHILP Loan Document Preparation Fee $50.00 $50.00 0.0% 2008 FUF/CFUF & HHILP Loan Origination Fee 1.00% %of loan amount 1.00% 0.0% 2008 HRA HILP Loan Application Fee $350.00 $350.00 0.0% 2016 Housing Quality Standards (HQS) Inspection Fee $600.00 $600.00 0.0% 2017 Legal Attorney's Fees for Litigation $150.00 /hr Charged per 1/4 hour $150.00 /hr 0.0% 2019 Paralegal's Fees for Litigation $75.00 /hr Charged per 1/4 hour $75.00 /hr 0.0 % 2019 Contract Review Fee $150.00 /hr Charged per 1/4 hour $150.00 /hr 0.0% 2019 Attorney's Fees for Rental Registration Prosecution $150.00 /hr Charged per 1/4 hour $150.00 /hr 0.0% 2019 Paralegal's Fees for Rental Registration Prosecution $75.00 /hr Charged per 1/4 hour $75.00 /hr 0.0% 2019 Dangerous Dog Designation Hearing Up to $1,000.00 Up to $1,000.00 0.0% 2008 Licenses Carnival $525.00 Refundable deposit $525.00 0.0% 2009 Dance Permit (short term) $55.00 $55.00 0.0% 2009 Food Cart $125.00 $30.00 Annual License Temporary License - for up to 3 consecutive days $125.00 30.00 0.0% 0.0% 2013 2020 Garbage & Refuse Haulers: Commercial Residential Recycling Recycling $125.00 $125.00 $55.00 $30.00 /day January 1 - December 31 January 1 - December 31 January 1 - December 31 Per Day $125.00 $125.00 $55.00 $30.00 /day 0.0% 0.0% 0.0% 0.0% 2009 2009 2009 2009 Massage Services $175.00 January 1 - December 31 $175.00 0.0% 2009 M,tAFi,, GAlfr.,r.,.a $0.99 AF911R,RAe $i0.99 IQQ0/ 200P Peddler/Solicitor/Transient Merchant $125.00 $30.00 Annual License Temporary License - for up to 3 consecutive days $125.00 30.00 0.0% 0.0% 2009 2020 Pawn Shops and Precious Metal Dealers $125.00 January 1 - December 31 $125.00 0.0% 2009 Second Hand Goods Dealers $125.00 January 1 - December 31 $125.00 0.0% 2009 Short -Term Gambling $30.00 Short Term $30.00 0.0% 2009 Shows/Exhibitions $100.00 Short Term $100.00 0.0% 2010 Tattoo License $175.00 January 1 - December 31 $175.00 0.0% 2009 Taxi Cab License (per cab) $5.00 /cab January 1 - December 31 $5.00 /cab 0.0% 2009 Tobacco License $175.00 January 1 - December 31 $175.00 0.0% 2009 Page 9 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees % Change Last Change Liquor Licenses: " The 2021 annual fees were reduced 50 % due to Minnesota State ordered business closures related to the COVID-19 pandemic Club Liquor License Under 200 Members 201 - 500 Members 501 - 1000 Members 1001 - 2000 Members 2001 - 4000 Members 4001 - 6000 Members Over 6000 Members $300.00 $500.00 $650.00 $800.00 $1,000.00 $2,000.00 $3,000.00 Club fees are currently at maximum amount per State Statute January 1 - December 31 January 1 - December 31 January 1 - December 31 January 1 - December 31 January 1 - December 31 January 1 - December 31 January 1 - December 31 $150.00 $250.00 $325.00 $400.00 $500.00 $1,000.00 $1,500.00 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 2009 2009 2009 2009 2009 2009 2009 Consumption & Display $250.00 $25.00 /event January 1 - December 31 Set by statute, max of $300 Temporary $125.00 $25.00 /event 100.0% 0.0% 2012 2012 Wine License $425.00 January 1 - December 31 Set by statute, max of $1,000 $212.50 100.0% 2009 On -Sale Intoxicating Malt Liquor & Wine License $600.00 January 1 - December 31 $300.00 100.0% 2009 On -Sale Intoxicating Liquor License $2,000.00 January 1 - December 31 (prorate, refundable) $1,000.00 100.0% 2015 On -Sale Sunday Intoxicating Liquor License $125.00 $100.00 January 1 - December 31 Set by statute, max of $200 Temporary License (One Day) $62.50 $100.00 100.0% 0.0% 2009 2009 On -Sale 3.2 Malt Liquor License $425.00 $75.00 January 1 - December 31 (nonrefundable) Short Term (up to seven days in a calendar year) $212.50 $75.00 100.0% 0.0% 2009 2013 Off -Sale 3.2 Malt Liquor License $300.00 January 1 - December 31 (nonrefundable) $150.00 100.0% 2009 Temporary Liquor License $125.00 $125.00 0.0% 2013 Intoxicating Liquor Investigations $375.00 Nonrefundable $375.00 0.0% 2009 3.2 Malt Liquor Investigations $125.00 Nonrefundable $125.00 0.0% 2009 Caterer's Permit $100.00 $300.00 Per Event Annual $100.00 $150.00 0.0% 100.0%1 2010 2010 Brewer (off -sale) $375.00 Annual $187.50 100.0% 2014 Brew pub off -sale $375.00 jAnnual i $187.50 1 100.0 % 2014 Taproom (on -sale) $600.00 jAnnual 1 $300.00 1 100.0% 2014 Mapping and Printing Comprehensive Plan Book DC Color Copy with Foldouts $25.00 $15.00 $75.00 Website copy available free of charge Four books $25.00 $15.00 $75.00 0.0% 0.0% 0.0% 2009 2009 2009 Subdivision Ordinance $20.00 $20.00 0.0% 2009 Zoning Manual $20.00 $20.00 0.0% 2009 Zoning/Shoreland/Subdivision Manual $40.00 $40.00 0.0% 2009 Joint Planning Area Zoning Manual $20.00 $20.00 0.0% 2009 Subdivision Agreement $1.00 /page $1.00 /page 0.0% 2009 8 1/2" X 11" - Black & White print $0.25 /page $0.25 /page 0.0% 2009 8 1/2" X 11" -Color print $1.50 /page $1.50 /page 0.0% 2009 Legal or Tabloid Size - Black & White print $1.00 /page $1.00 /page 0.0% 2009 Legal or Tabloid Size - Color print $3.00 /page $3.00 /page 0.0% 2009 18" X 24" - Black & White print $1.50 /page $1.50 /page 0.0% 2009 18" X 24" - Color print $4.50 /page $4.50 /page 0.0% 2009 24" X 36" - Black & White print $3.00 /page $3.00 /page 0.0% 2009 Page 10 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Last Change Change 24" X 36" - Color print $9.00 /page Small city zoning map $9.00 /page 0.0% 2009 36" X 36" - Black & White print $4.50 /page $4.50 /page 0.0% 2009 36" X 36" - Color print $14.00 /page $14.00 /page 0.0% 2009 36" X 48" - Black & White print $6.00 /page $6.00 /page 0.0% 2009 36" X 48" - Color print $18.00 /page $18.00 /page 0.0% 2009 Roll Paper Printing $1.50 /sq.ft. $1.50 /sq.ft. 0.0% 2009 Specialty Map preparation $27.50 /hr Map printing at charges noted above, one hour minimum, $27.50 /hr 0.0% 2009 1/4 hour increments thereafter, must be approved by the City IT Director 8 1/2" X 11" $5.00 Color orthophoto prints $5.00 0.0% 2009 Legal or Tabloid $9.00 Color orthophoto prints $9.00 0.0% 2009 18" X 24" $20.00 Color orthophoto prints $20.00 0.0% 2009 24" X 36" $30.00 Color orthophoto prints $30.00 0.0% 2009 36" X 36" $40.00 Color orthophoto prints $40.00 0.0% 2009 36" X 48" $50.00 Color orthophoto prints $50.00 0.0% 2009 Digital Data Orthophoto $550 /sq.mile Minimum charge of $550.00 $550 /sq.mile 0.0%. 2009 Digital Data Contours $550 /sq.mile Minimum charge of $550.00 $550 /sq.mile 0.0% 2009 Digital Data Planimetrics $250 /sq.mile IMinimum charge of $250.00 $250 /sq.mile 0.0% 2009 - Purchase a combination of all three data sets for $1,350 /sq. mile not to exceed a maximum charge of $18,100 - Special mapping requests = Data Price + $50 /hr - All data is provided in Arcview Shape File format on a CD - An additional $50 charge will be applied to digital data converted to a .dxf format for CAD systems - The City reserves the right to waive fees by Council direction for other governmental organizations. Commercial -type printing of private, Parks, Recreation & Community Education Aquatic Center: Daily Admission All Swimmers $8.00 $7.00 14.3% 2018 24 months and younger FREE FREE 2017 Spectators $4.00 $4.00 0.0% 2017 After5pm $5.00 $5.00 0.0% 2017 Morning Fitness $5.00 morning fitness, lap swim, river walking $4.00 25.0% 2017 Season Pass Individual $100.00 includes morning fitness, lap swim, river walking $90.00 11.1 % 2017 Each additional family member $40.00 example: $220 for a family of four ($100+$40+$40+$40) $35.00 14.3% 2018 Senior (age 60 years+) $85.00 includes morning fitness, lap swim, river walking $75.00 13.3% 2017 Each additional senior family $25.00 example: $110 for a family of two seniors ($85+$25) $20.00 25.0% 2017 Discount Tickets 12 admissions $72.00 $60.00 20.0% 2017 Rentals Party Tent Rentals $20.00 for 2 hours $20.00 0.0% 2017 Youth Sports/Activities: Adaptive Recreation $5.00 /session per session $5.00 /session 0.0%1 2017 T-Ball / Tiger Ball (PreK - Grade 2) 1 $45.00 112 sessions 1 $40.00 12.5%1 2013 Girls Fastpitch Softball (Grades 3 - 12) 1 $200.00 130 sessions 1 $40.00 1 200.0%1 2013 Page 11 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees % Last Change Change Baseball (Grades 3 - 8) Fee to Association 14 sessions - Association determines the fee Fee to Association Basketball: Preschool $35.00 7sessions 30.00 16.7% 2021 K - Grade 2 $40.00 7 sessions 35.00 14.3 % 2021 Grades 3 - 4 $55.00 14 sessions 50.00 10.0 % 2021 Grades 5 - 6 Fee to Association 24 sessions - Association determines the fee Fee to Association Football: Flag $35.00 6sessions $30.00 16.7% 2013 Tackle $80.00 14 sessions $75.00 6.7 % 2019 Soccer: Indoor $35.00 6sessions $30.00 16.7% 2019 Outdoor: Grades K-3 $35.00 6 sessions $30.00 16.7% 2019 Outdoor: Grades 4-6 $50.00 12 sessions $45.00 11.1 % 2019 Figure Skating: Tots -Delta $84.00 14 sessions $84.00 0.0% 2018 Sunday Practice $88.00 14 sessions $88.00 0.0% 2018 Open Skating Pass: Students/Seniors $50.00 $50.00 0.0% 2018 Adults $60.00 $60.00 0.0% 2018 Families $80.00 $80.00 0.0% 2018 Open Skating: Sunday $3.00 /day per youth per day $3.00 /day 0.0% 2018 Non -School Days $4.00 /day per adult per day $4.00 /day 0.0% 2018 School Days $3.00 /day per adult per day $3.00 /day 0.0% 2018 School Days $4.00 /day per family per day $4.00 /day 0.0% 2018 Family Hour $4.00 /day per adults $4.00 /day 0.0% 2018 Family Hour 1 $6.00 /day 1per family 1 $6.00 /day 0.0% 2018 Swimming Lessons $50.00 110lessons $45.00 11.1 % 2017 Adult Sports: Men's Basketball $13.00 per game per team $13.00 0.0% 2019 Slowpitch Softball (Umpired Leagues) $13.00 per game per team $13.00 0.0% 2019 Volleyball: Co-Rec $13.00 per match per team $13.00 0.0% 2019 Sand $75.00 per team 10 matches $75.00 0.0% 2019 Women's $13.00 per match per team $13.00 0.0% 2019 Open Basketball $3.00 per person $3.00 0.0% 2018 Open Hockey $5.00 /day per person per day $5.00 /day 0.0% 2001 Other Fees: West River Park Camping: Tents $15.00 $15.00 0.0L20 Electric Hook -Up $25.00 $25.00 0.0Water, Sewer, Electric $35.00 $35.00 0.0Field Rental $20.00 1 1/2 hours $20.00 0.0 Page 12 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Last Change Change VMFField: Day Game $45.00 per game $45.00 0.0% 2017 Night Game $90.00 per game $90.00 0.0% 2017 Shelter reservation Non -Electrical $30.00 perday $30.00 0.0% 2020 Electrial $50.00 perday $50.00 0.0% 2020 Depot building rental - 25 Adams St SE $75.00 4 hour rental $60.00 25.0 % 2018 $15.00 per additional hour $15.00 0.0% 2018 Depot pavilion rental - 25 Adams St SE $50.00 per rental (required to also rent depot building) $0.00 0.0 Church rental - 105 2nd Ave SE $50.00 /hr 2 hour minimum $50.00 0.0% 2016 Bleachers $25.00 per 3rows $25.00 0.0% 2019 Picnic Tables $15.00 With three-day rental, will move tables, four table minimum $15.00 0.0% 2016 Garden Plot $40.00 10' x 20' $35.00 14.3 % 2009 Open Gym Daily $3.00 per person $3.00 0.0% 2014 Open Gym Punch Pass $25.00 per 10 visits $45.00 -44.4% 2014 Indoor Playground: Child $3.00 per child $3.00 0.0% 2018 Family $4.00 per family $4.00 0.0% 2018 Family Playground Pass $60.00 $50.00 20.0% 2018 Civic Arena (dry floor): First Full Day $600.00 perday $600.00 0.0% 2001 Half Day $350.00 1/2 day $350.00 0.0% 2010 Additional Day $300.00 each additional day $300.00 0.0% 2001 Turf $60.00 per hour $60.00 0.0% 2013 Youth $40.00 /hr per hour $40.00 /hr 0.0% 2013 Rec Center: Basketball Rental $20.00 per court per hour $20.00 0.0% 2013 Volleyball Rental $20.00 for either one or two courts per hour $20.00 0.0% 2019 Pickleball Rental $10.00 per court per hour $0.00 0.0% 2022 Swimming Pool $300.00 per hour $300.00 0.0% 2018 Gym $500.00 perday $500.00 0.0% 2017 Gym $40.00 per hour $40.00 0.0% 2013 Pool Office $100.00 perday $100.00 0.0% 2018 Concession Stand (without equipment) $150.00 perday $150.00 0.0% 2018 Concession Stand (with equipment) $200.00 perday $200.00 0.0% 2018 Lobby $20.00 per hour $20.00 0.0% 2019 Civic Arena: Ice Time $185.00 /hr per hour $185.00 /hr 0.0% 2021 Summer Ice $185.00 /hr per hour $185.00 /hr 0.0% 2021 Roberts Park Tournament Fee $50.00 per field per day $50.00 0.0% 2019 Transfers $5.00 per person per class $5.00 0.0% 2019 Cancellations $5.00 deducted from refund $5.00 0.0% 2019 ***Team Fees Are Non -Refundable - Page 13 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Last Change Change Plan Review Staff noted these fees are tied to value. As values increase, so do the fees. Plan Review is 65% of the building permit fee Plan Review Fee for similar plans is 25% of Building Permit Fee (per MN Rule 1300.0160) All other non -specified valuations to be determined by Building Official. State Surcharge Fee: Permits with Fixed Fees $1.00 Surcharge for mobile home, demolition, moving, excavation, $1.00 0.0% 2011 residential reroof, residential reside, residential window or door replacement, and utility sheds over 200 sq.ft. Valuation up to $1,000,000 Mil (.0005) X Mil (.0005) X Valuations up to $1,000,000 Mil (.0005) X 2011 Valuations Valuations $1,000,000 to $2,000,000 Valuation - Valuation - $1,000,000 X .0004 + $500.00 Valuation - 2011 $1,000,000 X .0004 $1,000,000 X .0004 + $500.00 + $500.00 $2,000,000 to $3,000,000 Valuation - Valuation - $2,000,000 X .0003 + $900.00 Valuation - 2011 $2,000,000 X .0003 $2,000,000 X .0003 + $g00.00 + $g00.00 $3,000,000 to $4,000,000 Valuation - Valuation - $3,000,000 X .0002 + $1,200.00 Valuation - 2011 $3,000,000 X .0002 $3,000,000 X .0002 + $1,200.00 + $1,200.00 $4,000,000 to $5,000,000 Valuation - Valuation - $4,000,000 X .0001 + $1,400.00 Valuation - 2011 $4,000,000 X .0001 $4,000,000 X .0001 + $1,400.00 + $1,400.00 $5,000,000 and over Valuation - Valuation - $5,000,000 X .00005 + $1,500.00 Valuation - 2011 $5,000,000 X .00005 $5,000,000 X .00005 + $1,500.00 + $1,500.00 Planning and Land Use After the Fact Double permit fee Double permit fee Annexation $450.00 Includes annexation fee to be paid to State $450.00 0.0% 2011 + $5 per acre + $5 per acre Comprehensive Plan Amendment $350.00 $350.00 0.0% 2017 Commercial Parking Lot $150.00 Overlay $150.00 0.0% 2016 $300.00 Reconstruction $300.00 0.0% 2016 Rezoning $425.00 Includes recording fees $425.00 0.0% 2017 Vacation of street, alley, or easement $375.00 Includes recording fees $375.00 0.0% 2011 Lot Splits (Single and Two Family) $225.00 Includes recording fees $225.00 0.0% 2017 Lot Splits (Multiple Family, Commercial, Industrial) $300.00 Includes recording fees $300.00 0.0% 2017 Planned Unit Development $600.00 Includes recording fees $600.00 1 0.0%1 2017 Page 14 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Last Change Change Platting: Preliminary Plat $450.00 Plus recording and legal fees $450.00 0.0% 2017 + $10 per lot + $10 per lot Final Plat $250.00 Plus recording and legal fees $250.00 0.0% 2017 + $10 per lot + $10 per lot Residential Curb Cut, Driveway Apron, and Hard $50.00 $50.00 0.0% 2011 Surfacing Driveway Permit Site Plan $400.00 $400.00 0.0% 2017 Special Meeting Double permit fee Includes $30 payment to Planning Commissioners Double permit fee in attendance Trees $300.00 Per tree $300.00 0.0% 2012 Variances $350.00 Includes recording fees $350.00 0.0% 2017 Zoning Letters Non -Flood Zoning Letters $75.00 Per property address $75.00 0.0% 2019 Flood Zoning Letters $75.00 Per property address $75.00 0.0% 2019 Conditional Use Permits $350.00 Includes recording fees $350.00 0.0% 2017 Fence Permit $50.00 1 $50.00 0.0% 2011 Portable/Temporary Sign Permit $60.00 Per permit, three permits per calendar year $60.00 0.0% 2011 Sandwich Board Sign Permit $60.00 Per year $60.00 0.0% 2011 Sign Permit $1.00 /sq.ft. Per square foot with a minimum fee of $60.00 $1.00 /sq.ft. 0.0% 2011 $60.00 minimum $60.00 minimum NOTE: Application fees include public hearing publication, preparation of maps, public notice mailings, agenda preparation, meetings, site visits, filing fees for the County, administrative expenses, etc. Police Department Animal License Tag (Dog/Cat) $10.00 Cost is waived if pet is spayed, neutered or implanted with a $10.00 0.0% 2007 microchip. ATV / Golf Cart Licenses $45.00 3 year license $45.00 0.0% 2016 Bicycle Licenses $5.00 $5.00 0.0% 2007 Dangerous Dog Designation Registration $50.00 $50.00 0.0% 2009 Animal Impound $50.00 $50.00 0.0% 2007 Animal Maintenance/Kennel Fee: Initial kennel fee - first day $35.00 applies to both cats and dogs $35.00 0.0% 2015 Dogs - kennel fee after first day $16.00 /day per day following the initial kennel fee $16.00 /day 0.0% 2015 Cats - kennel fee after first day $11.00 /day per day following the initial kennel fee $11.00 /day 0.0% 2015 Vaccination fee $5.00 applies to both cats and dogs $5.00 0.0% 2015 Testing fee $41.00 applies to cats only $25.00 64.0 % 2015 Audio/Video Magnetic Media $30.00 /item Per item $30.00 /item 0.0% 2007 Citizen Weapon Storage $1.00 /day New state law allows citizens to bring personal weapons into $1.00 /day 0.0% 2015 the Police Department for safekeeping. Court Ordered Breath Tests $25.00 /week Per week $25.00 /week 0.0% 2007 Finger Printing $30.00 $20.00 50.0 % 2007 Photographs $2.00 /page Per page $2.00 /page 0.0% 2007 Page 15 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Change Last I Change Police Report Copies: Walk In Mail or Fax $0.25 /page $5.00 Per page $0.25 /page $5.00 0.0% 0.0% 2007 2007 Police Service of Papers $45.00 $45.00 0.0% 2015 Vehicle Impound Storage $10.00 /day Per day $10.00 /day 0.0 % 2007 The following are court assessed fees for violation of specific ordinances ATV Traffic Control Regulations $125.00 73.15 $125.00 0.0% 2012 City Parking Lots & Ramps $25.00 72.08 $25.00 0.0% 2012 Doa at Lar a $50.00 Ordinance No. 93.18 $50.00 0.0% 2012 Dog Without License $25.00 93.18 $25.00 0.0% 2012 Drive through private property to avoid traffic control device $85.00 71.08 $85.00 0.0% 2012 Emergency Parking Prohibition $100.00 72.05 $100.00 0.0% 2012 Equipment Requirements/Muffler $50.00 73.03 $50.00 0.0% 2012 Excessive Vehicle Noise Prohibited $85.00 71.11 $85.00 0.0% 2012 Fail to Remove Animal Waste $30.00 93.01 $30.00 0.0% 2012 Fire Lanes, Rush Hour Traffic $50.00 72.13 $50.00 0.0% 2012 Loading Zone $25.00 72.09 $25.00 0.0% 2012 Motor-home/Trailer/Rec vehicle park restriction $25.00 72.07 $25.00 0.0% 2012 Motorized Scooters $85.00 73.17 $85.00 0.0% 2012 No Burning Permit in Possession $100.00 92.62 $100.00 0.0% 2012 No Parking $25.00 Ordinance No. 72.04 (b) 3 $25.00 0.0% 2012 No Parking -Bike Lane $25.00 70.05 $25.00 0.0% 2012 No Parking -Snow Emergency $50.00 72.15 $50.00 0.0% 2012 Nuisance Parking $25.00 Ordinance No. 92.19 $25.00 0.0% 2012 Parallel Parking $25.00 72.02 $25.00 0.0% 2012 Parking for Advertising or Sale Prohibited $50.00 72.11 $50.00 0.0% 2012 Parking/Standing/Stopping Prohibited $25.00 72.01 $25.00 0.0% 2012 Physically Handicapped Parking $200.00 72.12 $200.00 0.0% 2012 Possession of uncased loaded firearm $125.00 130.05 $125.00 0.0% 2012 Residential zoning district violation $40.00 154.056 $40.00 0.0% 2012 Traffic Congestion Street/Restriction/Exemption $25.00 71.06 $25.00 0.0% 2012 Truck Parking Restricted $25.00 72.06 $25.00 0.0% 2012 Use of Bike/Skateboards/Rollerskates/Like $25.00 73.31 $25.00 0.0% 2012 U-Turns Restriction $25.00 71.04 $25.00 0.0% 2012 Vehicle repair on street/public parking lot restriction $85.00 72.1 $85.00 0.0% 2012 Violate Angle Parking Ordinance $25.00 72.03 $25.00 0.0% 2012 Violate motorized golf cart ordinance $50.00 73.16 $50.00 0.0% 2012 Violation of Time Limit Parkin $25.00 72.04 $25.00 0.0% 2012 Water Shortages/Rest Use/Hours $100.00 Ordinance No. 52.06 $100.00 0.0% 2012 Page 16 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Last Change Change Public Works Engineering: ` Design Review 3.00% Review of site and grading plans and/or plans and 3.00% 0.0% 2002 specifications prepared by developer, or preliminary engineering of reconstruction plans. Final Design 6.00% Preparation of project plans and specifications in-house. 6.00% 0.0% 2002 Construction Review and Staking 6.00% Includes on -site and off -site construction services. Private 6.00% 0.0% 2002 developers must provide survey control and may complete this work with a consultant approved by the City and pay these costs directly. ` Preliminary Development 1.00% Plan review, City approval process, and preparation of 1.00% 0.0% 2002 developer, subdivision and/or development agreements. Contact Administration 2.00% Assessment roll preparation, MN Statute 429 review, and 2.00% 0.0% 2002 contract administration and review. ` Comprehensive Planning 2.00% Comprehensive/infrastructure/system planning and 2.00% 0.0% 2014 improvement project studies/reports- Topographic Mapping 1.00% GIS system and topographic mapping administration. 1.00% 0.0% 2014 ` Housing needs fund 1.00% Funding for HRA program supporting housing needs within 1.00% 0.0% 2002 the community. The HRA Board may waive this fee on projects meeting HRA Housing goals. Not applied to reconstruction or trunk utility improvements. Standard City Rate: Redevelopment/Newly Annexed 21.00% Redevelopment and newly annexed (does not include 21.00% 0.0% 2014 "Housing Needs Fund") New Development 22.00% New development (includes "Housing Needs Fund"). The 22.0090 0.0% 2014 City retains the right to approve which projects will be completed utilizing municipal financing based on guidelines approved by the City Council. Developer Designed & Financed Rate 7.00% Minimum rate, including all items noted with asterisk (•). 7.0090 0.0% 2014 Private development projects utilizing more City services will be charged based on rates noted above. Hutchinson HRA may waive the 1% Housing Needs Fund fee based on low-income housing being included in the project. Engineering: Plans & Specs (paper) $80.00 Per set fee $80.00 j 0.0% 2002 Engineering: Plans & Specs (download set) $30.00 Per set fee $30.00 1 0.0%1 2019 The City retains the right to engage a consultant to complete a portion of the Engineering and Project Administration. The developer shall have the preliminary and Final plat approved prior to work commencing on Final design. Financial assurance or bonding maybe required for improvement being completed by private developers. The developer shall meet all design standards and financial surety requirements of the City. Page 17 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Last Change Change Typical Residential Improvement Assessment Rates: Total street reconstruction $80.00 Per adjusted front foot $80.00 0.0% 2010 Partial street reconstruction $65.00 Per adjusted front foot $65.00 0.0% 2013 Street rehabilitation $52.50 Per adjusted front foot $52.50 0.0% 2013 Mill/overlay of street $30.00 Per adjusted front foot $30.00 0.0% 2010 Water service lateral $3,000.00 or based on actual construction costs $3,000.00 0.0% 2010 Sewer service lateral $3,000.00 or based on actual construction costs $3,000.00 0.0 % 2010 SAC (Sewer Availability Charge) $2,300.00 Residential per MCES criteria & Commercial/Industrial per $2,300.00 0.0% 2011 MCES with initial unit + 50 % of additional units WAC (Water Availability Charge) $1,750.00 Residential per MCES criteria & Commercial/Industrial per $1,750.00 0.0% 2011 MCES with initial unit + 50 % of additional units Assessment Search $30.00 $30.00 0.0% 2011 Water Rates: Base charge $7.35 Per water meter $7.35 0.0% 2011 Usage (Residential, Retail, Commercial, Industrial) To 150,000 gallons per month $4.34 $4.34 0.0% 2011 151,000 to 3,000,000 gallons per month $3.18 $3.18 0.0% 2011 Over 3,000,000 gallons per month $2.36 $2.36 0.0% 2011 Water Service Repair $0.50 Per water meter per month $0.50 0.0% 2011 State Drinking Water Service Connection Fee $0.81 Per water meter per month - State required fee $0.81 0.0% 2020 Bulk water $45.00 Deposit for key rental $45.00 0.0% 2011 Key rental fee (Month or partial month) $45.00 Month or partial month $45.00 0.0% 2011 Lost key $585.00 $585.00 0.0% 2011 Set up fee $25.00 Set up fee for puffing a metered valve onto a hydrant for bulk $25.00 0.0% 2016 water loading / use Per load $20.00 South Park loaded by City staff $20.00 0.0% 2011 Per load $20.00 2 load/day, hydrant fills $20.00 0.0% 2011 Load Charge $8.00 per 1,000 gallon (rounded to nearest 1,000 ga.) $8.00 0.0% 2015 $20 minimum Disconnect/Reconnecting Accounts Delinquent Account Penalties 5.00% Assessed to outstanding balance 5.00 % 0.0% 2011 Scheduled - Snowbirds or Foreclosures $30.00 $30 for disconnect, $30 for reconnect $30.00 0.0% 2011 Delinquent Accounts - Disconnect $40.00 $40 for disconnect, $40 for reconnect $40.00 0.0% 2011 The $40 disconnect fee applies to all accounts that do not pay by noon on the disconnect due date unless a payment arrangement is granted by the City prior to the noon. Reconnect after hours/weekends/holiday $100.00 1 1 $100.00 0.0% 2011 Page 18 of 23 City of Hutchinson 2022 Fee Schedule Fee 2022 Fees Notes 2021 Fees Change Last Change Water Meter Fees: 3/4" X 5/8" $365.00 Connections and flanges included $318.00 14.8% 2021 1" $470.00 " meter pricing includes water meter transmitter $404.00 16.3% 2021 1.5" Compound $1,815.00 $1,555.00 16.7% 2020 1.5" Turbo $1,332.00 $1,154.00 15.4% 2020 2" Compound $2,057.00 Water department staff will approve/disapprove or require application of turbo or compound meters. $1,792.00 14.8% 2020 2" Turbo $1,542.00 $1,339.00 15.2% 2020 3" Compound $2,561.00 $2,225.00 15.1 % 2020 3" Turbo $1,868.00 $1,643.00 13.7% 2020 4" Compound $4,220.00 $3,708.00 13.8% 2020 4" Turbo $3,369.00 Water department staff will approve/disapprove or require application of turbo or compound meters. $2,997.00 12.4% 2020 6" Compound $7,229.00 $6,275.00 15.2% 2020 6" Turbo $5,947.00 $5,125.00 16.0% 2020 Water meter testing fee $50.00 Plus all direct costs for testing by others $50.00 0.0% 2012 Water meter transmitter $178.00 As needed, determined by the Water Dept. $150.00 18.7% 2020 Telecommunications Application Fee: Telecommunication permit application $775.00 $775.00 0.0% 2012 Lease rates Negotiated Negotiated Right -of -Way Permit Fees: Excavation (<5,000 SF) $35.00 $35.00 0.0% 2012 Excavation (>5,000 SF to <1 acre) $100.00 $100.00 0.0% 2020 Excavation (1-5 acres) $200.00 $200.00 0.0% 2020 Excavation (>5 acres) $300.00 $300.00 0.0% 2020 City utility/drainage connection excavation $35.00 $35.00 0.0% 2020 Linear project (per 1,000 LF) $50.00 $50.00 0.0% 2020 Obstruction $50.00 $50.00 0.0% 2020 Small wireless facility (up to 5) $500.00 $500.00 0.0% 2020 Sewer Rates: (will be reevaluated upon receipt of NPDES permit renewal) Base charge (CATEGORY A) $6.41 Per connection $6.41 0.0% 2011 Usage (CATEGORY A) $6.42 Based upon January/February 30 day avg water usage $6.42 0.0% 2011 Base charge (CATEGORY B) $6.41 Per connection $6.41 0.0% 2011 Usage (CATEGORY B) $5.75 Based upon January/February 30 day avg water usage $5.75 0.0% 2011 Load charges: Biochemical Oxygen Demand (BOD) Total Kjedahl Nitrogen (TKN) Suspended Solids Phosphorous (P) $0.43 $1.16 $0.40 $5.82 Greater than 140 mg/I Greater than 50 mg/I Greater than 310 mg/I Greater than 6 mg/I $0.43 $1.16 $0.40 $5.82 0.0% 0.0% 0.0% 0.0% 2010 2010 2010 2010 Page 19 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Last Change Change Industrial Pretreatment Program Fees: (will be reevaluated upon receipt of NPDES permit renewal) New permit application fee Sewer users < 25,000 gals/day & Haulers $100.00 Permit application fee $100.00 0.0% 2006 Sewer users > 25,000 gals/day $400.00 Permit application fee $400.00 0.0% 2006 Annual Permit Fee Haulers $100.00 per year $100.00 0.0% 2006 Sewer Users < 25,000 gals/day $700.00 per year $700.00 0.0% 2006 Sewer Users 25,000 to 100,000 gals/day $1,400.00 per year $1,400.00 0.0% 2006 Sewer Users > 100,000 gals/day $2,100.00 per year $2,100.00 0.0% 2006 Annual site inspection fee $100.00 $100.00 0.0% 2006 Sampling and Lab costs at Cost at Cost 2006 State and Legal Costs at Cost at Cost 2006 Limits Exceedance Fees $150.00 1per pollutant per sampling period $150.00 0.0% 2006 Hauling Waste Fees Portable Toilets Waste Truck tipping fee $6.00 per 100 gallons $6.00 0.0% 2006 Municipal WWTP Sludge Truck tipping fee $50.00 per truck load $50.00 0.0% 2006 Sludge volume fee $325.00 per dry ton $325.00 0.0% 2006 Garbage Rates: Weekly service 30-gallon container $20.12 per month charge $20.12 0.0% 2008 60-gallon container $29.02 per month charge $29.02 0.0% 2008 90-gallon container $39.92 per month charge $39.92 0.0% 2008 Bi-weekly service 30-gallon container $14.16 per month charge (60 & 90 gallon containers not available) $14.16 0.0% 2008 Weekly valet service 30-gallon container $28.46 per month charge $23.46 0.0% 2008 60-gallon container $37.36 per month charge $37.36 0.0% 2008 90-gallon container $48.26 per month charge $48.26 0.0% 2008 Senior Citizens/Low Income Rate Bi-weekly standard service $14.16 30-gallon container, per month charge $14.16 0.0% 2008 Bi-weekly valet service (low income) $19.79 30-gallon container, per month charge $19.79 0.0% 2008 Senior citizen reduced rate (low income) $2.50 per month charge $2.50 0.0% 2008 Senior citizen reduced valet $10.84 per month charge $10.84 0.0% 2008 Senior citizen reduced bi-weekly valet $6.67 per month charge $6.67 0.0% 2008 Cart delivery fee $10.00 $10.00 0.0% 2007 for extra garbage bag service $2.00 stickers available at City Center Administration window $2.00 0.0% 2007t Carts First 95 gallon cart E $0.00 free service $0.00 0.0 % 2007 Second 95 gallon cart (optional) $100.00 jannual billing - not to be prorated if cancelled within year $ 100.00 1 0.0%1 2016 Page 20 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Last Change Change Storm Water Utility: Golf Course, Park, Open Space $6.28 $6.10 3.0% 2021 Single & Two -Family Residential $4.85 $4.71 3.0% 2021 Public/Private School & Institutional $24.38 $23.67 3.0% 2021 Multi -Family Residential & Church $34.66 $33.65 3.0% 2021 Commercial & Industrial $62.01 $60.20 3.0% 2021 Lots 1 to 2 acres $8.39 $8.15 2.9% 2021 Lots 2 to 3 acres $14.64 $14.21 3.0% 2021 Lots 3 to 4 acres $20.88 $20.27 3.00 2021 Lots 4 to 5 acres $27.14 $26.35 3.0% 2021 Lots over 5 acres See Resolution No. 11637 Drainage/Erosion Control permit $35.00 Drainage connection $35.00 0.0% 2012 $35.00 < 5,000 SF disturbed $35.00 0.0% 2012 $100.00 5,000 SF - 1 acre disturbed $100.00 0.0% 2012 $200.00 1 to 5 acres disturbed $200.00 0.0% 2012 $300.00 More than 5 acres disturbed $300.00 0.0%_ 2012 Cemetery: Flush marker Grave space $825.00 $825.00 0.0% 2021 Cremation grave space $460.00 $450.00 2.2% 2017 Upright memorial Grave space $1,080.00 $1,080.00 0.0% 2021 Cremation grave space $1,100.00 $1,080.00 1.9% 2017 Second right of interment $450.00 $450.00 0.0% 2021 Baby section grave space $145.00 $145.00 0.0% 2021 Columbarium Niches $1,800.00 all niches $1,800.00 0.0% 2020 Replacement Bronze Plaque $395.00 $395.00 0.0% 2021 Family Estate Property $20,000.00 beginning at $20,000 $20,000.00 0.0% 2021 Interments Weekday $825.00 Non -Winter $825.00 0.0% 2021 Weekday $970.00 Winter $970.00 0.0% 2021 Weekday Baby $315.00 Non -Winter $315.00 0.0% 2021 Weekday Baby $630.00 Winter $630.00 0.0% 2021 Weekday cremation in -ground inurnment $435.00 Non -Winter $435.00 0.0% 2021 Weekday cremation in -ground inurnment $560.00 Winter $560.00 0.0% 2021 Weekend/Holiday $1,080.00 Non -Winter $1,080.00 0.0% 2021 Weekend/Holiday $1,195.00 Winter $1,195.00 0.0% 2021 Weekend/Baby $565.00 Non -Winter $565.00 0.0% 2021 Weekend/Baby $680.00 Winter $680.00 0.0% 2021 Weekend cremation in -ground inurement $685.00 Non -Winter $685.00 0.0% 2021 Weekend cremation in -ground inurement $805.00 Winter $805.00 0.0% 2021 Inurnments Weekday $390.00 Noh-Winter $390.00 0.0% 2021 (Columbaria) Weekday $510.00 Winter $510.00 0.0% 2021 Weekend/Holiday $630.00 Non -Winter $630.00 0.0% 2021 Weekend/holiday $735.00 Winter $735.00 0.0% 2021 Disinterment $1,725.00 Disinterment $1,725.00 0.0% 2021 Vaulted cremains (additional charge) $250.00 $250.00 0.0% 2021 Companion urn $240.00 $240.00 0.0% 2019 Page 21 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Last Change Change Pot stands Upright $40.00 $35.00 14.3% 2019 Saddle mount $25.00 $20.00 25.0% 2019 Late charges $225.00 funerals arrive after 4pm $225.00 0.0% 2021 $60.00 funerals arrive more than 30 minutes late 60.00 0.0% 2021 $100.00 funerals arrive more than 60 minutes late 100.00 0.0% 2021 Holding vault fee $140.00 fee $140.00 0.0% 2021 Recording fee (not interred at Oakland Cemetery) $85.00 permanent record $85.00 0.0% 2021 Stone setting permit $85.00 permit $85.00 0.0% 2021 Stone washing $50.00 per hour, 1/2 hour minimum $50.00 0.0% 2019 Cemetery deed transfer $15.00 Rate set by Statute $15.00 0.0% 2008 Chapel rental $285.00 Per 1/2 day $285.00 0.0% 2021 Commemorative Bench Program Single bronze plaque $575.00 $575.00 0.0% 2021 Double bronze plaque $795.00 $795.00 0.0% 2021 Engraved name/date per space $285.00 $285.00 0.0% 2021 No memorial on bench, placed by Cemetery $2,625.00 Prices starting at $2,625.00 0.0% 2021 Recording fee $85.00 $85.00 0.0% 2021 Affidavit of Ownership $85.00 IClaim of ownership by decent of title $85.00 0.0% 2021 H.A.T.S. Facility: Fuel Charges $0.12 Fuel system maintenance, fuel treatment, equip wash bay $0.12 0.0% 2009 Airport: City -owned hangars: Hangars #1/9-1/18 $50.00 Per month. Airport Commission schedule $50.00 0.0% 2020 Hangars #1/19 $270.00 Per month. Airport Commission schedule $250.00 8.0 % 202t Hangars #2/1-2/8 $90.00 Per month. Airport Commission schedule $90.00 0.0% 2020 Hangars #3/2-3/4, 3/6-3/8 $125.00 Per month. Airport Commission schedule $125.00 0.0%, .0 % 2020 Hangars #3/1 & 3/5 $300.00 Per month. Airport Commission schedule $270.00 11.1 % 2021 Hangars #4/1-4/8 $120.00 Per month. Airport Commission schedule $120.00 .0 % 0.0%, 2020 Hangars #5/1-5/8 $190.00 Per month. Airport Commission schedule $190.00 0.0%, .0 % 2020 City -owned storage spaces - Hangar #4 $47.50 Per month. Adjusted to $1.00/SF annual cost $47.50 0.0 % 2020 City -owned storage spaces - Hangar #5 $56.25 Per month. Adjusted to $1.00/SF annual cost $56.25 0.0% 2020 Privately -owned hangar spaces: General Aviation $0.0410 per sq. ft. every other year $0.011 -- 2.5% 2020 Commercial $0.1380 per sq. ft. every other year $0.1350 2.2% 2020 Page 22 of 23 City of Hutchinson 2022 Fee Schedule Fee Type 2022 Fees Notes 2021 Fees Change Last Change Operations & Maintenance: Labor rate - operator/laborer $60.00 /hr Add $20/hr for premium/overtime pay $60.00 /hr 0.0% 2021 Labor rate - supervisor $75.00 /hr Add $20/hr for premium/overtime pay 75.00 0.0% 2021 Administrative fee $50.00 $50.00 0.0% 2010 Mailbox reimbursement $285.00 Reimbursement to property owners for damaged mailbox not repaired by City staff. $285.00 0.0% 2021 Asphalt patching material $350.00 /ton Per ton (up to 3 ton) $350.00 /ton 0.0% 2021 Other materials Quoted Quoted Equipment rental rates Quoted See most recent FEMA reimbursement rates + 20% + Operator cost + Fuel surcharge Quoted Page 23 of 23 cR HUTCHINSON CITY COUNCIL HJTO"'W"KINSON Request for Board Action A CITY ON PURPOSE. Resolution 15393 Approving the 2022 General Fund Budget Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 12/2812021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The attached budget is unchanged from what Matt Jaunich presented at the December 7th Truth in Taxation public meeting. Some main points related to the budget are as follows: 1. A 3.2% tax levy increase is required to balance the proposed revenues and expenditures - Total Revenues and Expenditures increased 2% from the 2021 budget 2. Transfer from Creekside increased $10,000. Total transfers without HUC equals $820,000. 3. The Self Insurance fund transfer, funding employee HSA contributions was decreased $23,000 - this is the 4th year of a 5-year phase -out of this funding 4. Wages & Benefits increased 2.1 %, or $197,872 - Health premiums decreased 5% - Dispatch wages & benefits were eliminated with the transfer of those services to the County - Recommendations from the compensation study have been incorporated: a) increased wage rate for Seasonal employees b) 7% inflationary shift in our pay grades (2% shift was factored into the Preliminary levy) 6. Uponor tax abatement at $30,000 - may increase after expansion is complete; based on valuation 7. Vehicle & Equipment funding increased $25,000 Also attached, please find the following: 1. Current 2022 tax levy compared to the September preliminary levy 2. Tax levy impact analysis on the median home value 3. History of our LGA received from the State and how we utilize those funds BOARD ACTION REQUESTED: Approve the 2022 General fund budget Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 15393 ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2022 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA- THAT the annual General Fund budget of the City of Hutchinson for fiscal year 2022 which has been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total of said budget and the major division thereof being as follows: GENERAL FUND CURRENT REVENUES Taxes $ 5,617,556 Other Taxes 320,000 Licenses & Permits 443,600 Intergovernmental Revenue 1,744,821 Charges for Services 2,816,325 Fines & Forfeitures 55,000 Miscellaneous Revenues 256,500 Transfers -In 2,710,191 TOTAL REVENUES $ 13,963,993 APPROPRIATIONS Wages & Benefits $ 9,443,650 Supplies 934,515 Services & Charges 2,756,429 Miscellaneous Expenses 714,086 Transfers -Out 110,313 Capital Outlay 5,000 TOTAL EXPENSES $ 13,963,993 NET REVENUE / (LOSS) $ - Adopted by the City Council this 28th day of December 2021. ATTESTED: Matthew Jaunich City Administrator Gary T. Forcier Mayor REVENUES: Taxes Other Taxes Licenses & Permits Intergovernmental Revenue Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfers -in Fund Balance TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay TOTAL EXPENDITURES General Fund Summary Budget Approved Actual Budget 2020 2021 Proposed Budget 2022 / 2021 Change 2022 Amount % 5,267,063 5,442,779 5,617,556 174,777 3.2% 279,336 305,000 320,000 15,000 4.9% 511,768 380,300 443,600 63,300 16.6% 1,757,583 1,716,788 1,744,821 28,033 1.6% 2,014,590 2,786,834 2,816,325 29,491 1.1 % 45,158 55,000 55,000 - 0.0% 404,027 246,250 256,500 10,250 4.2% 2,666,192 2,723,191 2,710,191 (13,000) -0.5% - 40,000 - (40,000) -100.0% 12,945,717 13,696,142 13,963,993 267,851 2.0% 8,537,132 9,245,778 9,443,650 197,872 2.1% 681,900 882,622 934,515 51,893 5.9% 2,462,576 2,755,282 2,756,429 1,147 0.0% 593,815 684,310 714,086 29,776 4.4% 105,000 108,150 110,313 2,163 2.0% 24,458 20,000 5,000 (15,000) -75.0% 12,404,882 13,696,142 13,963,993 267,851 2.0% NET REVENUES 540,835 - - - PRELIMINARY TAX IMPACT General Fund 6e. _ Debt levy. TAX CAPACITY % Change Tax Levy - General Fund Tax Levy - Debt Service TOTAL LEVY Total Levy % Increase over 2021 Tax Rate Change in Tax Rate Homestead Property: Median Home Value Homestead Exclusion Net Taxable Value % Change Estimated City Tax Change from 2021 % Change 2022 Tax Levy Options Proposed Sept Prelim Adopted 2021 Option #1 Option #2 Option #5 3.3% 0.0% 3.2% 3.3% 0.0% 0.0% 6.7% 16.2% $ 11,945,110 $ 13,196,969 $ 13,196,969 $ 13,196,969 10.5% 10.5% 10.5% 5,430,779 5,430,779 5,605,556 5,610,096 2,200,000 2,200,000 2,348,252 2,555,797 $ 7,630,779 $ 7,630,779 $ 7,953,808 $ 8,165,893 0.0% 4.2% 7.0% 63.882% 57.822% 60.270% 61.877% -6.060% -3.612% -2.005% 2022 Tax Levy Options Adopted 2021 Option #1 Option #4 Option #5 $ 186,000 $ 200,000 $ 200,000 $ 200,000 (20,500) (19,200) (19,200) (19,200) $ 165,500 $ 180,800 $ 180,800 $ 180,800 9.2% 9.2% 9.2% 1,057 1,045 1,090 1,119 $ (11) $ 33 $ 62 -1.0% 3.2% 5.9% LGA History Total LGA I General Fund 2006 $2,432,577 $2,432,577 100% 2007 $2,371,950 ($60,627) $2,371,950 100% 2008 $1,862,494 ($509,456) $1,862,494 100% 2009 $2,052,773 $190,279 $2,052,773 100% 2010 $1,784,272 ($268,501) $1,784,272 100% 2011 $1,784,272 $0 $722,000 40% 2012 $1,784,272 $0 $722,000 40% 2013 $1,784,272 $0 $722,000 40% 2014 $2,213,199 $428,927 $722,000 33% 2015 $2,270,517 $57,318 $825,000 36% 2016 $2,286,660 $16,143 $862,500 38% 2017 $2,295,074 $8,414 $1,000,000 44% 2018 $2,395,326 $100,252 $1,100,252 46% 2019 $2,401,715 $6,389 $1,100,252 46% 2020 $2,576,807 $175,092 $1,268,473 49% 2021 $2,646,397 $69,590 $1,268,473 48% 2022 $2,668,410 $22,013 $1,334,205 50% Capital Projects Fund Facility Playground Misc Maint Misc CIP Total Plan Replacement Fund Undesi nated $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,062,272 $1,062,272 $1,062,272 $750,000 $312,272 $1,062,272 $750,000 $312,272 $1,491,199 $1,000,000 $491,199 $1,445,517 $750,000 $375,000 $320,517 $1,424,160 $700,000 $375,000 $349,160 $1,295,074 $700,000 $375,000 $220,074 $1,295,074 $700,000 $375,000 $220,074 $1,301,463 $700,000 $375,000 $226,463 $1,308,334 $700,000 $50,000 $400,000 $158,334 $1,377,924 $700,000 $50,000 $400,000 $227,924 $1,334,205 $700,000 $50,000 $400,000 $184,205 cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution 15394 Approving the 2022 General Fund & Debt Service Final Tax Agenda Item: Levies Department: Finance LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� New Business Time Requested (Minutes): 3 License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In accordance with State Statute, the City must certify a final 2022 tax levy to McLeod County by December 28th, for the General Fund and Debt Service Funds. Back in September, we certified a preliminary levy to the County in the amount of $8,165,893, which represented a 7% increase over the 2021 tax levy (3.3% General Fund, 16.2% Debt Service). Since the preliminary levy, staff was able to reduce the general fund levy slightly by fine tuning some revenue and expense assumptions. The debt levy was reduced by $207,545 due to two assumption changes since the preliminary levy. First, the delay in the Police facility project shifted the debt levy needed for the 2022 Police debt from 2022 to 2023. Second, we assumed the use of city reserves to buy down a portion of the 2022 levy in addition to future levies needed for the police debt. The proposed final tax levy of $7,953,808 reflects an overall City tax levy increase of 4.2%. This is based on a 3.2% levy increase to the General fund and 6.7% increase to the Debt levy. Combined with the EDA and HRA tax levies, the Total tax levy increase is 4.3%. BOARD ACTION REQUESTED: Approve Resolution 15394 setting the 2022 final General fund and Debt Service tax levy at $7,953,808 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 15394 2022 FINAL TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT A NET tax levy for the City of Hutchinson for 2022 is hereby set in the amount of: $7,953,808 The detail for this final tax levy is as follows: LEVY Amt. General Fund $ 5,575,556 Tax Abatement $ 30,000 Bonded Debt Levies 2008 G.O. Special Assessment Improvement Bonds $ 119,254 2014 G.O. Special Assessment Improvement Bonds 127,681 2015 G.O. Special Assessment Improvement Bonds 140,548 2016 G.O. Special Assessment Improvement Bonds 145,213 2017 G.O. Special Assessment Improvement Bonds 194,100 2018 G.O. Special Assessment Improvement Bonds 227,832 2019 G.O. Special Assessment Improvement Bonds 218,888 2020 G.O. Special Assessment Improvement Bonds 153,932 2021 G.O. Special Assessment Improvement Bonds 127,769 2021 G.O. Tax Abatement Bonds 43,229 2021 G.O. Capital Improvement Plan Bonds (Police) 849,806 Total General Obligation Bonds $ 2,348,252 TOTAL TAX LEVY $ 7,953,808 Adopted by the City Council this 28th day of December 2021. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator ILA cR HUTCHINSON CITY COUNCIL ".:l Request for Board Action A CITY ON PURPOSE. Approving the 2022 Enterprise Fund Budgets Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff M New Business Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For council's review and approval, attached are the 2022 proposed budgets for the Enterprise funds. - Resolution #15387 - Liquor Fund - Resolution #15388 - Water Fund - Resolution #15389 - Wastewater Fund - Resolution #15390 - Storm Water Fund - Resolution #15391 - Refuse Fund - Resolution #15392 - Compost Fund Some minor changes have been made to the Water, Wastewater and Storm Water capital expenditures since the December 7th Truth in Taxation meeting. The other funds have stayed the same. In total, these funds will transfer $820,000 of excess profits into the General fund, reducing our city tax levy by 15%. Without these transfers, the median home value would pay an additional $112 in city taxes for 2022. BOARD ACTION REQUESTED: Approve each Budget as presented, in resolutions #15387 through #15392. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 15387 ADOPTING 2022 LIQUOR FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Liquor Fund Budget for the City of Hutchinson for the fiscal year 2022, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Liquor Sales $ 2,652,000 Beer Sales 3,520,000 Wine Sales 1,072,000 Miscellaneous Sales 180,000 Other Revenues 3,000 TOTAL REVENUES $ 7,427,000 EXPENSES Cost of Sales $ 5,666,000 Wages & Benefits 812,108 Supplies 21,100 Services & Charges 285,550 Miscellaneous Expenses 6,700 Depreciation Expense 70,700 Capital Outlay 15,000 Transfers -Out 550,000 TOTAL EXPENSES $ 7,427,158 NET REVENUE / (LOSS) $ (158) Adopted by the City Council this 28th day of December 2021. Gary T. Forcier Mayor ATTESTED: Matt Jaunich City Administrator REVENUES: Sales - Liquor Sales - Beer Sales - Wine Sales - Other Total Sales Other Revenues TOTAL REVENUES Gross Margin % EXPENDITURES: Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out Liquor Fund Summary Budget Approved Proposed Actual Budget Budget 2020 2021 2022 2022 / 2021 Change Amount % 2,650,150 2,348,000 2,652,000 304,000 12.9% 3,701,735 3,283,000 3,520,000 237,000 7.2% 1,137,685 1,033,000 1,072,000 39,000 3.8% 177,025 145,000 180,000 35,000 24.1 % 7,666,596 6,809,000 7,424,000 615,000 9.0% 3,351 2,500 3,000 500 20.0% 7,669,947 6,811,500 7,427,000 615,500 9.0% 23.7% 24.2% 23.7% 5,849,740 5,159,602 5,666,000 506,398 9.8% 711,882 757,179 812,108 54,929 7.3% 17,483 22,600 21,100 (1,500) -6.6% 274,594 259,365 285,550 26,185 10.1% 5,836 6,700 6,700 - 0.0% 80,937 77,000 70,700 (6,300) -8.2% - 15,000 15,000 - 0.0% 4,792 - - - 0.0% 500,000 550,000 550,000 - 0.0% TOTAL EXPENDITURES 7,445,262 6,847,446 7,427,158 579,712 8.5% NET REVENUE / (LOSS) 224,685 (35,946) (158) 35,788 Reconciliation to Cash Flow: Net Revenue Add non -cash activity (Depreciation) Net Change in Cash for Year (158) 70,700 70,542 Estimated Cash Balance 520,000 690,542 CITY OF HUTCHINSON RESOLUTION NO. 15388 ADOPTING 2022 WATER BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Water Fund Budget for the City of Hutchinson for the fiscal year 2022, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Water Revenues $ 2,264,950 Local Sales Tax Revenue 812,000 Charges for Services 71,685 Other Revenue 42,000 TOTAL REVENUES $ 3,190,635 EXPENSES Wages & Benefits $ 579,241 Supplies 168,150 Services & Charges 507,750 Miscellaneous Expenses 13,500 Depreciation 1,132,000 Debt Service 1,465,433 Capital Outlay 998,450 Transfers -Out 70,000 TOTAL EXPENSES $ 4,934,524 NET REVENUE / (LOSS) $(1,743,889) Adopted by the City Council this 28th day of December 2021. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator Water Fund Summary Budget Approved Proposed Actual Budget Budget 2022 / 2021 Change 2020 2021 2022 Amount % REVENUES: Local Sales Tax 785,989 737,000 812,000 75,000 10.2% Water Sales 2,515,481 2,264,950 2,264,950 - 0.0% Charges for Services 62,918 65,700 71,685 5,985 9.1 % Miscellaneous Revenue 114,004 47,000 42,000 (5,000) -10.6% Fund Balance 720,174 - - - 0.0% TOTAL REVENUES 4,198,667 3,114,660 3,190,636 76,986 2.4% EXPENDITURES: Wages & Benefits 508,632 546,882 579,241 32,359 5.9% Supplies 149,729 140,150 168,150 28,000 20.0% Services & Charges 556,132 500,950 507,750 6,800 1.4% Miscellaneous Expenses 9,051 15,000 13,500 (1,500) -10.0% Depreciation 1,115,771 1,160,000 1,132,000 (28,000) -2.4% Debt Service 222,064 1,465,215 1,465,433 218 0.0% Capital Outlay - 865,219 998,450 133,231 15.4% Transfers -Out 263,442 70,000 70,000 - 0.0% TOTAL EXPENDITURES 2,824,821 4,763,416 4,934,624 171,108 3.6% NET REVENUES 1,373,746 (1,648,766) (1,743,889) (96,123) Reconciliation to Cash Flow: Net Revenue (1,743,889) Add non -cash activity (Depreciation) 1,132,000 Net Change in Cash for Year (611,889) Estimated Cash Balance 3,865,000 3,263,111 CITY OF HUTCHINSON RESOLUTION NO. 15389 ADOPTING 2022 WASTEWATER BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Wastewater Fund Budget for the City of Hutchinson for the fiscal year 2022, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Sewer Revenues $ 3,314,300 Local Option Sales Tax Revenue 812,000 Licenses & Permits 6,500 Charges for Services 7,500 Other Revenue 90,000 TOTAL REVENUES $ 4,230,300 EXPENSES Wages & Benefits $ 776,934 Supplies 246,500 Services & Charges 769,000 Miscellaneous Expenses 40,000 Depreciation 1,182,000 Debt Service 1,526,311 Capital Outlay 984,400 Transfers -Out 80,000 TOTAL EXPENSES $ 5,605,145 NET REVENUE / (LOSS) $(1,374,845) Adopted by the City Council this 28th day of December 2021. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator REVENUES: Local Sales Tax Sewer Sales Licenses & Permits Charges for Services Miscellaneous Revenue Fund Balance TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Debt Service Capital Outlay Transfers -Out TOTAL EXPENDITURES NET REVENUES Reconciliation to Cash Flow Wastewater Fund Summary Budget Approved Proposed Actual Budget Budget 2020 2021 2022 2022 / 2021 Change Amount % 785,989 737,000 812,000 75,000 10.2% 3,275,182 3,350,150 3,314,300 (35,850) -1.1% 6,000 6,500 6,500 - 0.0% 7,225 7,500 7,500 - 0.0% 227,539 97,500 90,000 (7,500) -7.7% 239,247 - - - 0.0% 4,641,181 4,198,660 4,230,300 31,660 0.8% 720,438 752,715 776,934 24,219 3.2% 189,615 225,000 246,500 21,500 9.6% 614,598 762,200 769,000 6,800 0.9% 29,987 40,000 40,000 - 0.0% 1,080,629 1,125,000 1,182,000 57,000 5.1 % 175,609 1,389,965 1,526,311 136,346 9.8% - 2,358,219 984,400 (1,373,819) -58.3% 248,248 80,000 80,000 - 0.0% 3,069,126 6,733,099 5,605,146 (1,127,964) -16.8% 1,482,067 (2,634,449) (1,374,846) 1,169,604 Net Revenue (1,374,845) Add non -cash activity (Depreciation) 1,182,000 Add Storm Water interfund loan payment (street sweeper) 34,876 Net Change in Cash for Year (167,969) Estimated Cash Balance 5,700,000 6,642,031 CITY OF HUTCHINSON RESOLUTION NO. 15390 ADOPTING 2022 STORM WATER UTILITY BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Storm Water Utility Budget for the City of Hutchinson for the fiscal year 2022, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Storm Water Revenues Licenses & Permits Other Revenue TOTAL REVENUES EXPENSES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Debt Service Capital Outlay Transfers -Out TOTAL EXPENSES NET REVENUE / (LOSS) Adopted by the City Council this 28th day of December 2021. ATTESTED: Matthew Jaunich City Administrator $1,036,500 4,800 14,350 $1,055,650 $ 290,084 51,325 212,150 18,000 254,000 221,589 746,600 $1,793,748 $ (738,098) Gary T. Forcier Mayor REVENUES: Storm Water Sales Licenses & Permits Miscellaneous Revenue Fund Balance TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Debt Service Capital Outlay Transfers -Out TOTAL EXPENDITURES NET REVENUES Storm Water Fund Summary Budget Approved Proposed Actual Budget Budget 2020 2021 2022 2022 / 2021 Change Amount % 970,795 1,003,500 1,036,500 33,000 3.3% 6,625 4,800 4,800 - 0.0% 38,494 15,350 14,350 (1,000) -6.5% 746,898 - - - 0.0% 1,762,812 1,023,650 1,055,650 32,000 3.1% 250,061 276,724 290,084 13,360 4.8% 50,611 35,425 51,325 15,900 44.9% 238,024 196,350 212,150 15,800 8.0% 8,362 18,000 18,000 - 0.0% 213,436 240,000 254,000 14,000 5.8% 54,355 225,789 221,589 (4,200) -1.9% - 739,000 746,600 7,600 1.0% 521,195 - - - 0.0% 1,336,043 1,731,288 1,793,748 62,460 3.6% 426,769 (707,638) (738,098) (30,460) Reconciliation to Cash Flow: Net Revenue Add non -cash activity (Depreciation) Net Change in Cash for Year (738,098) 254,000 (484,098) Estimated Cash Balance 1,300,000 815,902 CITY OF HUTCHINSON RESOLUTION NO. 15391 ADOPTING 2022 REFUSE FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Refuse Fund Budget for the City of Hutchinson for the fiscal year 2022, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Refuse Services $ 12,500 SCORE - County reimbursement of scale monitoring costs 1,311,800 Other Revenue 15,000 TOTAL REVENUES $ 1,339,300 EXPENSES Wages & Benefits $ 259,732 Supplies 59,900 Services & Charges 848,350 Miscellaneous Expenses 1,000 Depreciation 169,000 Capital Outlay 1,207,500 Debt Service - Transfer -Out: Tree Disease Infestation & Mitigation funding 55,000 TOTAL EXPENSES $ 2,600,482 NET REVENUE / (LOSS) $ (1,261,182) Adopted by the City Council this 28th day of December 2021. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator Summary Budget Refuse Fund Approved Proposed Actual Budget Budget 2020 2021 2022 2022 / 2021 Change Amount % REVENUES: Refuse Sales 1,258,988 1,269,600 1,311,800 42,200 3.3% Intergovernmental Revenue 12,827 12,500 12,500 - 0.0% Miscellaneous Revenues 46,606 20,000 15,000 (5,000) -25.0% TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Capital Outlay Transfers -Out TOTAL EXPENDITURES NET REVENUE 1,318,422 1,302,100 1,339,300 37,200 2.9% 203,005 225,933 259,732 33,799 15.0% 52,538 64,400 59,900 (4,500) -7.0% 796,800 817,220 848,350 31,130 3.8% 19,079 1,000 1,000 - 0.0% 135,386 162,000 169,000 7,000 4.3% - 865,500 1,207,500 342,000 39.5% 55,000 55,000 55,000 - 0.0% 1,261,808 2,191,053 2,600,482 409,429 18.7% Reconciliation to Cash Flow: Net Revenue Add non -cash activity (Depreciation) Net Change in Cash for Year 56,613 (888,953) (1,261,182) (372,229) (1,261,182) 169,000 (1,092,182) Estimated Cash Balance 1,958,000 865,818 CITY OF HUTCHINSON RESOLUTION NO. 15392 ADOPTING 2022 COMPOST FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Compost Fund Budget for the City of Hutchinson for the fiscal year 2022, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Sales $ 2,706,000 Other Charges & Fees 87,000 Other Revenue 32,000 TOTAL REVENUES $ 2,825,000 EXPENSES Cost of Goods Sold $ 1,837,000 Inventory Adjustment (712,500) Wages & Benefits 808,198 Supplies 129,000 Services & Charges 304,850 Miscellaneous Expenses 11,000 Depreciation 278,000 Capital Outlay 221,000 Debt Service 73,808 Transfers -Out 120,000 TOTAL EXPENSES $ 3,070,356 NET REVENUE / (LOSS) $ (245,356) Adopted by the City Council this 28th day of December 2021. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator Summary Budget Compost Fund Approved Proposed Actual Budget Budget 2020 2021 2022 2022 / 2021 Change Amount % REVENUES: Sales - Bagged Product 2,348,938 1,939,000 2,101,500 162,500 8.4% Sales - Bulk Product 401,197 140,000 350,500 210,500 150.4% Sales - Other 272,596 210,000 254,000 44,000 21.0% Total Sales 3,022,730 2,289,000 2,706,000 417,000 18.2% Charges for Services 86,324 70,000 87,000 17,000 24.3% Miscellaneous Revenue 131,988 32,000 32,000 - 0.0% TOTAL REVENUES EXPENDITURES: Cost of Goods Sold Inventory Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Capital Outlay Debt Service Transfers -Out TOTAL EXPENDITURES 3,241,042 2,391,000 2,825,000 434,000 18.2% 2,009,465 1,582,500 1,837,000 254,500 16.1 % (732,076) (674,000) (712,500) (38,500) 5.7% 737,874 798,104 808,198 10,094 1.3% 124,261 123,500 129,000 5,500 4.5% 290,078 259,000 304,850 45,850 17.7% 13,124 11,000 11,000 - 0.0% 263,490 282,500 278,000 (4,500) -1.6% - 376,500 221,000 (155,500) 41.3% 14,411 161,642 73,808 (87,834) -54.3% 110,000 110,000 120,000 10,000 9.1 % 2,830,627 3,030,746 3,070,366 39,610 1.3% NET REVENUE 410,415 (639,746) (245,356) 394,390 Reconciliation to Cash Flow: Net Revenue Add non -cash activity (Depreciation) Add administrative markup for Cost of Goods Sold (10%) Net Change in Cash for Year (245,356) 278,000 71,250 103,894 Estimated Cash Balance 2,444,000 2,547,894 cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution 15395 Approving the 2022 HRA Final Tax Levy Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff M New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In accordance with State Statute 469.033, the City must certify a final 2022 tax levy to the County by December 28th. This tax levy will fund the 2022 operations of the HRA. The HRA's 2022 statutory levy limit is $227,364, however the HRA Board is requesting a lower levy of $208,000. This levy represents a 4% increase from the 2021 levy of $200,000. The HRA's statutory levy limit is based on .0185% of the City's 2021 Estimated Market Value of $1,228,997,100. BOARD ACTION REQUESTED: Approve Resolution 15395 setting the 2022 HRA Tax Levy at $208,000, as recommended by the HRA Board. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 15395 CITY OF HUTCHINSON, MINNESOTA SETTING 2022 FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA) and the financing of such district as authorized under Minn. Statute 469.033. WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of .000185 times estimated market value of the city. AND for 2022 the authorization yields: .000 185 x $1,228,997,100 = $227,364; the HRA Board requests for 2022 a levy of $208,000. THAT the City of Hutchinson hereby establishes a final tax levy for the above named special taxing district of: $208,000 Adopted by the City Council this 28th day of December 2021. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator c� HUTCHINSON CITY COUNCIL Request for Board Action A CITY ON PURPOSE. Resolution 15396 Approving the 2022 EDA Final Tax Levy Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In accordance with State Statute 469.107, the City must certify a final 2022 tax levy to the County by December 28th. This tax levy will fund the 2022 operations of the EDA. The EDA's 2022 statutory levy limit is $222,817, however the EDA Board is requesting a lower levy of $218,354 This levy represents a 9% increase from the 2021 levy of $200,325. The EDA's statutory levy limit is based on .01813% of the City's 2021 Estimated Market Value of $1,228,997,100. BOARD ACTION REQUESTED: Approve Resolution 15396 setting the 2022 EDA Tax Levy at $218,354, as recommended by the EDA Board. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 15396 CITY OF HUTCHINSON, MINNESOTA SETTING 2022 FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Economic Development Authority (Hutchinson EDA) and the financing of such district as authorized under Minn. Statute 469.107. WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax of .0001813 times estimated market value of the city. AND for 2022 the authorization yields- .0001813 x $1,228,997,100 = $222,817-1 the EDA Board requests for 2022 a levy of $218,354. THAT the City of Hutchinson hereby establishes a final tax levy for the above named special taxing district of: $218,354 Adopted by the City Council this 28th day of December 2021. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator c� HUTCHINSON CITY COUNCIL Request for Board Action A Cl- ! ON PURPOSE. 5-Year Capital Improvement Plan (CIP) Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached is the 5-year (2022 — 2026) Capital Improvement Plan (CIP). The 5-year CIP serves as a guide which forecasts capital expenditures over the next 5 years by Department and potential Funding Sources. The CIP serves as a guide for Council and Management and does not give authorization for the projects until formally approved based on the City's purchasing policy. The entire document, consisting of several reports and details of each project, will be placed on the City website upon approval by City Council. The 5-year CIP plan is a fluid document that is updated on an annual basis. Some projects get pushed back to later years, some projects drop off and some projects move up in years depending on priorities. Ultimately, the funding is a major factor in determining which projects within the 5-year CIP plan get completed. In addition, the Facilities Committee, Fleet Committee and Resource Allocation Committee are instrumental in continually shaping the priorities of several major components within the 5-year CIP. Totals for the 2022 CIP is higher than normal due several large projects planned, including completion of the new police facility, roof & HVAC replacement at the east ice arena, a new splash pad and the Source Separated process improvements within the refuse fund. If there are any questions ahead of time or if the council would like to see further details regarding the 5-year CIP plan, please let me know. BOARD ACTION REQUESTED: Approve and adopt the five-year capital improvement plan. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A u H TCHINSON A CITY ON PURPOSE. 5-YEAR CAPITAL IMPROVEMENT PLAN 2022 - 2026 Proposed - 12/28/2021 CITY OF HUTCHINSON - CAPITAL PLAN Administrative Summary VISIONS AND GOALS The City plans for capital improvements by preparing a five-year Capital Improvement Plan (CIP). The CIP serves as a valuable planning tool for the preservation and expansion of the City's capital assets, including facilities, infrastructure, amenities and equipment. It provides details of proposed improvements by department and year, along with the estimated cost and funding sources for the improvements. It is based upon several long-range planning documents that are updated regularly as identified by the Facilities Committee, Fleet Committee, Resource Allocation Committee, City staff and council members. The CIP identifies projects that will support existing and projected needs in the following areas: transportation, public safety, parks & recreation, general government and enterprise fund operations. The CIP establishes a development program, which is used to maximize outside revenue sources and effectively plans for the growth and maintenance of the City's infrastructure. POLICIES Criteria identified for inclusion of capital items in the CIP plan are as follows: 1) Capital Item must have a minimum cost of $10,000 2) Project must define year proposed 3) Funding source should be identified 4) Detail should include annual operating costs or savings for proposed capital item 5) Department priority should be established 6) Must have a useful life of three years or greater The plan encompasses projects using the following priority levels: Priority 1: (Urgent) Projects currently underway or those that are considered essential to the departments of City operations, and should not be delayed beyond the year requested. Failure to fund these projects will seriously jeopardize City's ability to provide service to the residents and/or expose the City to a potential liability and negative legal exposure. Priority 2: (Very Important) Projects that are needed by a department or the City to improve or maintain their operations, and to delay would cause deterioration or further deterioration of their current operation and/or level of service to the residents of the City. These should not be delayed beyond the year requested. Priority 3: (Important) Projects that are needed by a department or the City to improve or maintain their operations, and should be done as soon as funds can reasonably be made available. Priority 4: (Less Important) Projects, which are desirable, but needing further study. Priority 5: (Future Consideration) Projects, which sometime in the future will need to be fimded to maintain operations, safety or infrastructure desired within the community. CIP PROCESS 1. Finance distributes CIP forms and the prior year's data to departments for updating. 2. Departments add, remove and update CIP data from the prior year's report. 3. Finance updates the CIP database with recommendations made by the department directors and the Fleet, Facility and Resource Allocation committees. 4. Initial draft is reviewed with City Administrator and Department directors; corrections or adjustments are made. 5. Preliminary CIP plan is submitted to City council by August 1 sc 6. Final CIP plan is reviewed and adopted by City council by year-end. PROCESS CALENDAR April/May - Departments work on updating the CIP. Any new capital items should be requested at this time. The Facilities, Fleet and Resource Allocation Committees begin meeting to review and prioritize potential improvement projects. June/July - Departments return updated CIP items. The Facilities and Fleet Committees submit a recommended five year plan to the City Administrator. An initial CIP draft is reviewed with Department directors and corrections or adjustments are made. Current year CIP items are incorporated into the early stages of the budgeting process during this time frame. August 1 st — Per Section 7.05 of the Hutchinson City Charter, the City Administrator shall submit to the council a preliminary CIP Plan no later than August 1 of each year. October/November — Departments and Finance make final adjustments to the preliminary CIP. December 31 - Final CIP plan is adopted by City council prior to year-end. CAPITAL PROJECT APPROVAL The CIP is a planning document comprised of potential capital improvement projects known at a certain point in time. Projects are not approved simply by being included in the CIP as funding sources or City priorities may have changed. All capital projects are subject to the City's purchasing policy, requiring quotes/bids and approvals commensurate to the total cost. Department Administration Airport Building Inspections Cemetery City Center Civic Arena Compost Engineering Event Center Fire Information Technology Infrastructure Improvements Library Parks Police Public Works Refuse Senior Dining Storm Water Streets Wastewater Water City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2022 duu 2026 DEPARTMENT SUMMARY 2022 2023 2024 25,000 23,800 22,700 50,000 1,600,000 221,000 29,500 3,266,762 717,654 6,051,000 2,700,000 1,207,500 746,600 345,900 954,400 778,450 10,000 250,000 375,000 19,226 4,150,989 107,100 105,700 65,000 292,000 125,000 395,300 1,458,500 747,225 450,000 10,000 190,000 185,000 225,000 80,000 4,561,465 100,000 142,900 97,000 35,000 9,500 130,000 450,100 835,000 743,000 2025 2026 250,000 10,000 350,000 25,000 31,700 44,100 46,805 4,935,906 754,800 100,000 778,000 374,700 864,600 600,000 60,300 50,000 197,000 670,000 175,000 4,344,146 684,000 168,600 105,000 450,000 84,500 1,011,850 347,000 Total 25,000 700,000 23,800 113,000 890,000 1,785,000 1,043,000 61,200 670,000 299,100 66,031 21,259,268 100,000 2,406,454 6,422,300 2,900,000 1,604,500 9,500 2,229,600 1,650,500 5,124,350 3,215,675 TOTAL 18,740,266 8,101,040 8,243,965 9,165,611 8,347,396 52,598,278 City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2022 duu 2026 PROJECTS BY DEPARTMENT Department Project # Priority 2022 2023 2024 2025 2026 Total Administration Wayfinding/Interpretive Signage Project ADMIN-1901 4 10,000 10,000 New Election Equipment ADMIN-2201 2 15,000 15,000 Administration Total 25,000 25,000 Air ort Pavement repairs & maintenance AIR 03 3 450,000 450,000 EA Crosswind Runway 8/26 AIR 2501 2 100,000 100,000 Hangar Predesign AIR 2502 2 150,000 150,000 Airport Total 450,000 250,000 700,000 Building Inspections New truck for Facility Manager BLDG 2001 4 23,800 23,800 Building Inspections Total 23,800 23,800 Cemeter Fencing & Roadways CEM 01 3 10,000 10,000 10,000 10,000 10,000 50,000 Toolcat 5600 CEMT 412 3 50,300 50,300 Cemetery mower CEMT 883 3 12,700 12, 700 Cemetery Total 22,700 10,000 10,000 10,000 60,300 113,000 City Center City Center Security Remodel C.CTR-1701 3 300,000 300,000 Parking Lot improvements C.CTR-2301 3 200,000 200,000 City Center Roof improvements C.CTR-2302 2 140,000 140,000 Facility Plan - Miscellaneous Maintenance C.CTR-FAC 3 50,000 50,000 50,000 50,000 50,000 250,000 City Center Total 50,000 250,000 190,000 350,000 50,000 890,000 Civic Arena Replace East Rink Roof & HVAC CA-1502 1 1,600,000 11600,000 Replace East dasher boards CA-1505 3 185,000 185,000 Civic Arena Total 1,600,000 185,000 1,785,000 Compost Bituminous Improvements COMP-2003 2 75,000 75,000 Office Expansion COMP-2201 2 150,000 150,000 Semi Tractor COMP-2202 3 75,000 75,000 Loading Dock Improvements COMP-2203 2 20,000 20,000 Bagger Dust Collection System COMP-2204 2 35,000 35,000 Bagging Line Air Compressor COMP-2205 3 16,000 16,000 New Wheel Loader COMP-2301 3 180,000 180,000 Department Project # Priority 2022 2023 2024 2025 2026 Total Portable Shrink Wrapping Machine COMP-2302 4 45,000 45,000 Cold Storage Expansion COMP-2401 3 75,000 75,000 Site Improv - Finished Bulk Storage Area COMP-2402 3 150,000 150,000 Flatbed Trailer (Used) COMP-2501 4 25,000 25,000 Wheel Loader COMP-2601 2 197,000 197,000 Compost Total 221,000 375,000 225,000 25,000 197,000 1,043,000 Engineering Replace SUV ENGR 686 3 29,500 29,500 112 ton work truck ENGR 945 3 31,700 31,700 Engineering Total 29,500 31,700 61,200 Event Center Event Center Carpet EC-1901 3 90,000 90,000 Event Center RTU Replacement EC-2601 3 200,000 200,000 Event Center Roof Improvements EC-2602 3 175,000 175,000 Event Center AV Equipment EC-2603 3 175,000 175,000 Event Center LED Upgrade EC-2604 3 15,000 15,000 Event Center Interior Decor EC-2605 3 15,000 15,000 Event Center Total 670,000 670,000 Fire Exhaust Capture System FD-1801 3 55,000 55,000 Fire Hall Roof improvements FD-2302 2 80,000 80,000 Portable Radio Replacements FD-2601 2 120,000 120,000 New Command Vechicle FD-688 3 44,100 44,100 Fire Total 80,000 44,100 175,000 299,100 Information Technology Large UPS for Server Room IT-2301 3 19,226 19,226 Core Servers Upgrade IT-2501 3 46,805 46,805 Information Technology Total 19,226 46,805 66,031 Infrastructure Improvements School Rd NW (Golf Course -North High) Overlay 22-1 3 256,242 256,242 Century Ave SW (Dale -Boston) Overlay 22-2 3 340,568 340,568 5th Ave SE (Bridge - Hwy 22) Overlay 25-1 3 667,694 667,694 Edmonton Ave SE (Sherwood St SE -Jefferson St SE) Overlay 26-1 3 276,326 276,326 Edmonton Ave SE (Hwy 15-Sherwood St SE) Overlay 26-2 3 143,910 143,910 Blackbird/Blackhawk/Bluejay Overlay26-3 3 102,966 102,966 Linden Ave SW (Dale -Harrington) Partial 22-1 3 803,538 803,538 Sunset St SW (SGR-Linden) Partial 22-2 3 717,568 717,568 Neal Ave SW (Keith -Sunset) Partial 22-3 3 323,846 323,846 Dale St SW (SGR-Roberts) Partial23-1 3 1,668,205 1,668,205 Roberts Rd SW (Alan -Dale) Partial23-2 3 1,259,343 1,259,343 Washington Ave W (Lynn -Main) Partial24-1 3 1,241,460 1,241,460 2nd Ave SW (Franklin -Main) Partial 24-2 3 180,000 180,000 Michigan St SE/NE (5th Ave -Hwy 7) Partial 25-1 3 2,236,942 2,236,942 Bradford St SE (#1324 - Century Ave SE) Reclaim 23-2 3 382,767 382,767 Sherwood St SE (Summerset Ln SE - Century Ave SE) Reclaim 23-3 3 283,852 283,852 Elks Dr SE (Sherwood St SE - Orchard Ave SE) Reclaim 23-4 3 181,822 181,822 Hassan St (5th Ave S-1 st Ave N) Reclaim 24-1 3 960,740 960,740 Department Project # Priority 2022 2023 2024 2025 2026 Total 4th Ave SE (Lynn Rd SW - Main St S) Reclaim 24-2 1 st Ave NE (Main -Adams) Reclaim 24-3 1 st Ave SE (Main -Adams) Reclaim 24-4 3rd Ave SE (Main -Adams) Reclaim 24-5 Grove St SW (2nd-Washington) Reclaim 24-6 Hilltop Dr NE (Michigan St NE - Genes Dr NE) Reclaim 25-1 Lindy Ln NE (Pauls Rd NE to Genes Dr NE) Reclaim 25-2 Garden Rd NE (Dead end - Hwy 7E) Reclaim 25-3 Pauls Rd NE (Hilltop Dr NE - Lindy Ln NE) Reclaim 25-4 Mark Dr NE (Hilltop Dr NE - Lindy Ln NE) Reclaim 25-5 Morningside Dr NE (Hilltop Dr NE - Dead end) Reclaim 25-6 Genes Dr NE (Lindy Ln NE - Dead end) Reclaim 25-7 McDonald Dr SW (Lakewood - School) Reclaim 26-1 Harrington St SW (Linden-0th Ave SW Reclaim 26-2 Merrill St SW (Linden-0th Ave SW) Reclaim 26-3 Orchard Ave SE (Bradford St SE - Elks Dr SE) Reclaim 26-4 Larson St SW (Roberts -Lewis) Reclaim 26-5 Boulder St SW (Roberts Rd SW - School Rd SW) Reclaim 26-6 Southview Ct SW (Linden -Sunset) Reclaim 26-7 Sunset St SW (Linden-Southview) Reclaim 26-8 Sherwood Cir SE (Sherwood St SE - Dead end) Reclaim 26-9 Boulder Cir SW (Dead end - Boulder St SW) Reclaim 2691 Pavement sealing/Seal coating SCFS/RP Trunk Hwy 15 trail improvements TRAIL 22-1 Bluff St/Northwoods trail Trail26-1 LED streetlight retrofits UTL 90 Infrastructure Improvements Total Libra Library Decor/Fixture Upgrade & Carpet Replace LIB-1901 Library Total Parks Skid steer loader S250 PARK-032 Wide -area mower PARK-082 112 Ton 4X2 Pickup PARK-127 Oddfellows Park- Playground Replacement PARK-2101 Skid steer loader S250 PARK-211 Masonic West River - Playground Replacement PARK-2202 Splash Pad PARK-2203 Northwoods Park- Playground Replacement PARK-2301 South Park- Playground Replacement PARK-2302 Kiwanis - Playground Replacement PARK-2401 Shady Ridge Park - Playground Replacement PARK-2402 Tartan Park- Playground Replacements PARK-2502 Firemans Park- Playground Replacement PARK-2503 Roberts & VMF Parks Lighting Improvements PARK-2504 Driffriders Playground Install PARK-2601 Masonic West River Campground Expansion PARK-2602 Wide -area Mower PARK-302 Tractor w/cab PARK-357 3/4 Ton 4X4 Pickup w/Snowplow PARK-497 1 /4 Ton 4X2 Pickup PARK-528 112 Ton 4X2 Pickup PARK-954 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 2 3 3 3 3 3 4 3 461,565 461,565 371,900 371,900 371,900 371,900 371,900 371,900 227,000 227,000 575,684 575,684 264,805 264,805 238,457 238,457 108,602 108,602 101,555 101,555 76,686 76,686 40,481 40,481 807,619 807,619 524,243 524,243 516,814 516,814 412,533 41Z533 331,970 331,970 176,670 176,670 120,501 120,501 98,045 98,045 87,075 87,075 45,474 45,474 250,000 250,000 250,000 750,000 200,000 200,000 450,000 450,000 375,000 375,000 375,000 375,000 1,500,000 3,266,762 4,150,989 4,561,465 4,935,906 4,344,146 21,259,268 3 100,000 100,000 100,000 100,000 4 55,200 55,200 2 71,300 71,300 4 30,000 30,000 3 40,000 40,000 4 58,000 58,000 3 65,000 65,000 3 500,000 500,000 3 25,000 25,000 3 25,000 25,000 3 20,000 20,000 3 20,000 20,000 3 25,000 25,000 3 72,454 72,454 3 650,000 650,000 3 40,000 40,000 5 500,000 500,000 2 67,900 67,900 3 45,300 45,300 4 42,100 42,100 4 27,400 27,400 4 26,800 26,800 Department Project # Priority 2022 2023 2024 2025 2026 Total Parks Total 717,654 107,100 142,900 754,800 684,000 2,406,454 Police Trailer, enclosed tandem PD-2003 4 11,100 11,100 New Police Facility PD-2004 2 6,000,000 6,000,000 Replace Equinox PD-2101 3 33,300 33,300 Replace Equinox PD-2102 3 33,300 33,300 SUV, Suburban 44 PD-SQ4 2 51,000 51,000 Squad car#1 replacement PD-SQD1 2 51,000 51,000 Squad car #2 replacement PD-SQD2 2 47,300 47,300 Squad car #3 replacement PD-SQD3 2 48,500 48,500 Squad car #5 replacement PD-SQD5 2 51,000 51,000 Squad car #6 replacement PD-SQD6 2 47,300 47,300 Squad car #7 replacement PD-SQD7 2 48,500 48,500 Police Total 6,051,000 105,700 97,000 168,600 6,422,300 Public Works Stormceptor for outdoor wash area HATS-02 3 65,000 65,000 Pond cleaning/excavation HATS-04 3 35,000 35,000 Wash bay improvements HATS-05 3 100,000 100,000 HATS Storage building, fuel site HATS-08 3 2,700,000 2,700,000 Public Works Total 2,700,000 65,000 35,000 100,000 2,900,000 Refuse Roll -off Truck Chassis REFS-2002 1 130,000 130,000 Bi-Fold Door Replacement REFS-2003 2 42,000 42,000 TMR Mixer REFS-2102 2 120,000 120,000 Tractor (TMR mixer power unit) REFS-2103 2 150,000 150,000 Airlift Separator REFS-2104 3 60,000 60,000 Site Preparation - New SSOM Operations REFS-2105 3 297,500 297,500 Curing Pad Expansion REFS-2106 2 210,000 210,000 Wheel loader replacement REFS-2201 2 190,000 190,000 Office Expansion REFS-2202 2 150,000 150,000 Bituminous Improvements REFS-2203 2 50,000 50,000 Scale Improvements & Relocation REFS-2301 3 100,000 100,000 Half -ton pickup REFS-2601 3 40,000 40,000 Skidsteer Loader REFS-2602 3 65,000 65,000 Refuse Total 1,207,500 292,000 105,000 1,604,500 Senior Dining Senior Dining Roof improvements Sr Dine-2302 2 9,500 9,500 Senior Dining Total 9,500 9,500 Storm Water SC Trunk Storm (local storm sewer) New const 03 3 652,100 652,100 SW34 pond improvement STWT 2201 3 64,500 64,500 SW63 pond improvement STWT 2202 3 30,000 30,000 8th Ave NW drainage improvement STWT 2301 3 75,000 75,000 Pond SW2 improvements STWT 2401 3 80,000 80,000 Michigan St NE area drainage improvement STWT 2501 3 500,000 500,000 Leaf vacuum (2) STINT LEAF 3 228,000 228,000 Sherwood drainage improvements STWT-2601 3 400,000 400,000 Department Project # Priority 2022 2023 2024 2025 2026 Total Street Infrastructure Improvements STWT-INF Storm Water Total Streets Asphalt Zipper milling machine STRT 074 Aspalt Premix Heater w/trailer STRT 113 1-ton 4x4 truck STRT 170 Truck, tandem STRT 218 1-ton 42 truck with dump STRT 289 Truck, single axel (short) w/hooklift STRT 441 Truck, single axel w/ dump STRT 522 Snowplow truck STRT 613 Grasshopper mower 72" STRT 626 1 ton truck 44 STRT 660 Brush Chipper STRT 688 112 ton pickup STRT 775 Truck single axel (long) w/hooklift STRT 781 1 ton flathed truck STRT 835 1-ton flatbed truck STRT 837 1-ton Service truck STRT 857 Tandem -axle Dump Truck STRT 972 Streets Total Wastewater Collection system infrastructure WWTF 21-25 Biosolids Spreader WWTF 218 East ditch final Aire-02 install & optimization WWTF 22-1 Digester aeration & mixation rehab WWTF 22-2 HATS LS MCC Building WWTF 22-5 Belt press thickener 2 overhaul/replace WWTF 23-1 Receiving/Bulk water station WWTF 23-2 Lift Station repairs/upgrades (Hwy 15 LS) WWTF 23-3 MBR fin bubble diffuser system replacement WWTF 23-5 Building #100 roof replacement WWTF 23-6 Building #90 Boiler/Controls replacement WWTF 24-1 Lift Station repairs/upgrades (Our Saviors LS) WWTF 24-2 MBR perm pump #1 replacement WWTF 24-3 Thickener feed pump #1 replacement WWTF 24-4 Belt press thickener 1 overhaul/replace WWTF 25-1 Replace ox ditch RAS pumps & check valves WWTF 25-2 Lift Station repairs/upgrade (Campbell LS) WWTF 25-3 EQ basin liner replacement WWTF 25-4 Lift Station repairs & upgrades (Elementary) WWTF 25-5 Lift Station repairs & upgrades (Stoney Pt) WWTF 26-1 Clarifier dome replacement WWTF 26-2 Clarifier rake mechanism & drive replacement WWTF 26-3 WWTF buildings 50,60 & 80 roof replace WWTF 26-4 Vactor Truck & Jetting Trailer WWTF 648 112 Ton 44 work truck WWTF 760 Wastewater Total Water 112 ton work truck WATR 072 Water tower rehabilitation (Century Ave) WATR 22-2 3 50,000 50,000 50,000 50,000 200,000 746,600 125,000 130,000 778,000 450,000 2,229,600 3 66,000 66,000 3 48,800 48,800 3 55,700 55,700 3 67,900 67,900 3 46,200 46,200 3 246,900 246,900 3 235,000 235,000 3 240,800 240,800 3 18,200 18,200 3 48,000 48,000 3 58,500 58,500 3 35,700 35,700 3 253,000 253,000 3 48,000 48,000 3 49,200 49,200 3 67,900 67,900 3 64,700 64,700 345,900 395,300 450,100 374,700 84,500 1,650,500 2 80,000 80,000 85,000 85,000 85,000 415,000 2 35,000 35,000 1 509,400 509,400 1 505,100 505,100 2 100,000 100,000 1 424,600 424,600 1 200,000 200,000 2 150,000 150,000 2 110,200 110,200 2 43,600 43,600 2 150,000 150,000 2 95,000 95,000 2 90,000 90,000 2 40,000 40,000 1 424,600 424,600 2 200,000 200,000 2 70,000 70,000 2 70,000 70,000 2 85,000 85,000 2 105,000 105,000 3 342,250 342,250 2 339,500 339,500 2 140,100 140,100 3 400,000 400,000 3 80,000 80,000 954,400 1,458,500 835,000 864,600 1,011,850 5,124,350 3 28,000 3 200,000 28,000 200,000 Department Project # Priority 2022 2023 2024 2025 2026 Total Water Meter Replacement WATR 22-24 3 400,000 400,000 400,000 1,200,000 Well 4 Recovery Treatment WATR 22-3 3 50,000 50,000 Concentrate piping replacement WATR 22-5 1 55,000 55,000 Security system replacements WATR 22-6 2 38,450 38,450 Biofilter air injectors WATR 22-7 2 20,000 20,000 Permeate flush pump VFD's WATR 22-8 3 15,000 15,000 Bulk Fill station WATR 23-1 3 100,000 100,000 Well 7 Rehabilitation WATR 24-1 3 65,000 65,000 Well 7 Recovery Treatment WATR 24-2 3 50,000 50,000 Membrane replacement WATR 25-1 3 400,000 400,000 Well 4 Rehabilitation WATR26-1 2 65,000 65,000 Well 6 Rehabilitation WATR26-2 2 65,000 65,000 Scissors Lift WATR26-3 3 17,000 17,000 112 ton work truck WATR 484 3 29,725 29,725 Mower replacement WATR 793 3 17,500 17,500 Street Infrastructure Improvements WATR-INF 3 200,000 200,000 200,000 200,000 800,000 Water Total 778,450 747,225 743,000 600,000 347,000 3,215,675 GRAND TOTAL 18,740,266 8,101,040 8,243,965 9,165,611 8,347,396 52,598,278 City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2022 duu 2026 FUNDING SOURCE SUMMARY Source 2022 2023 2024 2025 2026 Total Airport Construction Fund 22,500 17,500 40,000 Capital Projects Fund 25,000 10,000 '10,000 10,000 130,000 185,000 Capital Projects Fund- Facilities Plan 1,650,000 250,000 564,500 1,000,000 775,000 4,239,500 Capital Projects Fund - Misc Infrastructure Maint 250,000 250,000 250,000 750,000 Capital Projects Fund- Playground Plan 80,000 65,000 75,000 20,000 40,000 280,000 Community Improvement Fund 547,454 500,000 1,047,454 Compost Fund 221,000 375,473 225,000 26,151 197,000 1,044,624 Cooperative Agreement - EDA/HRA 552 1,343 1,895 Cooperative Agreement- HUC 375,000 379,649 375,000 386,701 1,516,350 Donations 15,000 15,000 Equipment Replacement - Heavy Fleet 235,000 240,800 246,900 253,000 975,700 Equipment Replacement - SmallFleet 313,100 302,300 368,100 282,300 447,400 1,713,200 G.O. Capital Improvement Plan Bonds 6,000,000 6,000,000 G.O.ImprovBonds - Debt Tax Levy 1,854,620 1,987,492 2,222,466 2,076,487 2,853,935 10,995,000 G.O. Stormwater Bonds 182,150 182,150 General Fund 10,952 26,279 37,231 Grants - Federal 405,000 225,000 630,000 Grants- McLeod County 20,800 11,200 32,000 64,000 Grants - Other 2,700,000 2,700,000 Grants - State 200,000 20,800 11,200 39,500 271,500 HATS Fund (City only) 23,400 12,600 36,000 72,000 Liquor Fund 630 1,535 2,165 Municipal State Aid 150,000 500,000 522,500 850,000 200,000 2,222,500 Refuse Fund 1,207,500 292,000 105,000 1,604,500 Special Assessments 155,000 986,419 1,129,082 1,092,962 832,179 4,195,642 Storm Water Utility Fund 596,592 276,040 297,459 923,727 533,196 2,627,014 Wastewater Fund 984,400 1,535,043 918,729 939,959 1,074,268 5,452,399 Water Fund 998,450 823,690 826,729 675,167 409,418 3,733,454 GRAND TOTAL 18,740,266 8,101,040 8,243,965 9,165,611 8,347,396 52,598,278 City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2022 duu 2026 PROJECTS BY FUNDING SOURCE Source Project # Priority 2022 2023 2024 2025 2026 Total Airport Construction Fund Pavement repairs & maintenance AIR 03 3 22,500 22,500 EA Crosswind Runway 8/26 AIR 2501 2 10,000 10,000 Hangar Predesign AIR 2502 2 7,500 7,500 Airport Construction Fund Total 22,500 17,500 40,000 Capital Projects Fund New Election Equipment ADMIN-2201 2 15,000 15,000 Fencing & Roadways CEM 01 3 10,000 10,000 10,000 10,000 10,000 50,000 Portable Radio Replacements FD-2601 2 120,000 120,000 Capital Projects Fund Total 25,000 10,000 10,000 10,000 130,000 185,000 Capital Projects Fund - Facilities Plan City Center Security Remodel C.CTR-1701 3 300,000 300,000 Parking Lot improvements C.CTR-2301 3 200,000 200,000 City Center Roof improvements C.CTR-2302 2 140,000 140,000 Facility Plan - Miscellaneous Maintenance C.CTR-FAC 3 50,000 50,000 50,000 50,000 50,000 250,000 Replace East Rink Roof & HVAC CA-1502 1 1,600,000 1,600,000 Replace East dasher boards CA-1505 3 185,000 185,000 Event Center Carpet EC-1901 3 90,000 90,000 Event Center RTU Replacement EC-2601 3 200,000 200,000 Event Center Roof Improvements EC-2602 3 175,000 175,000 Event Center AV Equipment EC-2603 3 175,000 175,000 Event Center LED Upgrade EC-2604 3 15,000 15,000 Event Center Interior Decor EC-2605 3 15,000 15,000 Exhaust Capture System FD-1801 3 55,000 55,000 Fire Hall Roof improvements FD-2302 2 80,000 80,000 Library Decor/Fixture Upgrade & Carpet Replace LIB-1901 3 100,000 100,000 Roberts & VMF Parks Lighting Improvements PARK-2504 3 650,000 650,000 Senior Dining Roof improvements Sr Dine-2302 2 9,500 9,500 Capital Projects Fund - Facilities Plan 1,650,000 250,000 564,500 1,000,000 775,000 4,239,500 Total (Capital Projects Fund - Misc Infrastr Pavement sealing/Seal coating SCFS/RP 3 250,000 250,000 250,000 750,000 Capital Projects Fund - Misc 250,000 250,000 250,000 750,000 Infrastructure Maint Total Capital Projects Fund - Playground PI Oddfellows Park - Playground Replacement PARK-2101 3 40,000 40,000 Source Project # Priority 2022 2023 2024 2025 2026 Total Masonic West River - Playground Replacement PARK-2202 Northwoods Park - Playground Replacement PARK-2301 South Park- Playground Replacement PARK-2302 Kiwanis - Playground Replacement PARK-2401 Shady Ridge Park - Playground Replacement PARK-2402 Tartan Park- Playground Replacements PARK-2502 Firemans Park- Playground Replacement PARK-2503 Driftriders Playground Install PARK-2601 Capital Projects Fund - Playground Plan Total (Community Improvement Fund Wayfinding/Interpretive Signage Project ADMIN-1901 Splash Pad PARK-2203 Firemans Park- Playground Replacement PARK-2503 Masonic West River Campground Expansion PARK-2602 Community Improvement Fund Total Compost Fund Bituminous Improvements COMP-2003 Office Expansion COMP-2201 Semi Tractor COMP-2202 Loading Dock Improvements COMP-2203 Bagger Dust Collection System COMP-2204 Bagging Line Air Compressor COMP-2205 New Wheel Loader COMP-2301 Portable Shrink Wrapping Machine COMP-2302 Cold Storage Expansion COMP-2401 Site Improv - Finished Bulk Storage Area COMP-2402 Flatbed Trailer (Used) COMP-2501 Wheel Loader COMP-2601 Large UPS for Server Room IT-2301 Core Servers Upgrade IT-2501 Compost Fund Total Cooperative Agreement - EDAMIRA Large UPS for Server Room IT-2301 Core Servers Upgrade IT-2501 Cooperative Agreement - EDA/HRA Total Cooperative Agreement - HUC Large UPS for Server Room IT-2301 Core Servers Upgrade IT-2501 LED streetlight retrofits UTL 90 Cooperative Agreement - HUC Total Donations 3 65,000 65,000 3 25,000 25,000 3 25,000 25,000 3 20,000 20,000 3 20,000 20,000 3 25,000 25,000 3 20,000 20,000 3 40,000 40,000 80,000 65,000 75,000 20,000 40,000 280,000 4 10,000 10,000 3 500,000 500,000 3 37,454 37,454 5 500,000 500,000 547,454 500,000 1,047,454 2 75,000 75,000 2 150,000 150,000 3 75,000 75,000 2 20,000 20,000 2 35,000 35,000 3 16,000 16,000 3 180,000 180,000 4 45,000 45,000 3 75,000 75,000 3 150,000 150,000 4 25,000 25,000 2 197,000 197,000 3 473 473 3 1,151 1,151 221,000 375,473 225,000 26,151 197,000 1,044,624 3 552 552 3 1,343 1,343 552 1,343 1,895 3 4,649 4,649 3 11,701 11,701 3 375,000 375,000 375,000 375,000 1,500,000 375,000 379,649 375,000 386,701 1,516,350 Source Project # Priority 2022 2023 2024 2025 2026 Total Firemans Park- Playground Replacement PARK-2503 3 15,000 15,000 Donations Total 15,000 15,000 Equipment Replacement - Heavy Fleets Truck, single axel (short) w/hooklift STRT 441 3 246,900 246,900 Truck, single axel w/ dump STRT 522 3 235,000 235,000 Snowplow truck STRT 613 3 240,800 240,800 Truck single axel (long) w/hooklift STRT 781 3 253,000 253,000 Equipment Replacement - Heavy Fleet 235,000 240,800 246,900 253,000 975,700 Total Equipment Replacement - Small Fleet New truck for Facility Manager BLDG 2001 4 23,800 23,800 Tool cat5600 CEMT412 3 50,300 50,300 Cemetery mower CEMT 883 3 12,700 12, 700 Replace SUV ENGR 686 3 29,500 29,500 112 ton work truck ENGR 945 3 31,700 31,700 New Command Vechicle FD-688 3 44,100 44,100 Skid steer loader S250 PARK-032 4 55,200 55,200 Wide -area mower PARK-082 2 71,300 71,300 112 Ton 4X2 Pickup PARK-127 4 30,000 30,000 Skid steer loader S250 PARK-211 4 58,000 58,000 Wide -area Mower PARK-302 2 67,900 67,900 Tractor w/cab PARK-357 3 45,300 45,300 3/4 Ton U4 Pickup w/Snowplow PARK-497 4 42,100 42,100 1/4 Ton 4X2 Pickup PARK-528 4 27,400 27,400 112 Ton 4X2 Pickup PARK-954 4 26,800 26,800 Trailer, enclosed tandem PD-2003 4 11,100 11,100 Replace Equinox PD-2101 3 33,300 33,300 Replace Equinox PD-2102 3 33,300 33,300 SUV, Suburban 4x4 PD-SQ4 2 51,000 51,000 Squad car#1 replacement PD-SQD1 2 51,000 51,000 Squad car #2 replacement PD-SQD2 2 47,300 47,300 Squad car#3 replacement PD-SQD3 2 48,500 48,500 Squad car#5 replacement PD-SQD5 2 51,000 51,000 Squad car #6 replacement PD-SQD6 2 47,300 47,300 Squad car#7 replacement PD-SQD7 2 48,500 48,500 Asphalt Zipper milling machine STRT 074 3 66,000 66,000 Aspalt Premix Heater w/trailer STRT 113 3 48,800 48,800 14on 44 truck STRT 170 3 55,700 55,700 Truck, tandem STRT 218 3 67,900 67,900 14on 42 truck with dump STRT 289 3 46,200 46,200 Grasshopper mower 72" STRT 626 3 18,200 18,200 1 ton truck 44 STRT 660 3 48,000 48,000 Brush Chipper STRT 688 3 58,500 58,500 112 ton pickup STRT 775 3 35,700 35,700 1 ton flatbed truck STRT 835 3 48,000 48,000 14on flatbed truck STRT 837 3 49,200 49,200 14on Service truck STRT 857 3 67,900 67,900 Tandem -axle Dump Truck STRT 972 3 64,700 64,700 Source Project # Priority 2022 2023 2024 2025 2026 Total Equipment Replacement - Small Fleet 313,100 302,300 368,100 282,300 447,400 1,713,200 Total G.O. Capital Improvement Plan Bond New Police Facility PD-2004 2 6,000,000 6,000,000 G.O. Capital Improvement Plan Bonds 6,000,000 6,000,000 Total G.O. Improv Bonds - Debt Tax Levy School Rd NW (Golf Course -North High) Overlay 22-1 3 206,242 206,242 Century Ave SW (Dale -Boston) Overlay 22-2 3 240,568 240,568 5th Ave SE (Bridge - Hwy 22) Overlay 25-1 3 517,694 517,694 Edmonton Ave SE (Sherwood St SE -Jefferson St SE) Overlay 26-1 3 151,326 151,326 Edmonton Ave SE (Hwy 15-Sherwood St SE) Overlay 26-2 3 68,910 68,910 Blackbird/Blackhawk/Bluejay Overlay26-3 3 102,966 102,966 Linden Ave SW (Dale -Harrington) Partial22-1 3 595,005 595,005 Sunset St SW (SGR-Linden) Partial22-2 3 560,049 560,049 Neal Ave SW (Keith -Sunset) Partial22-3 3 252,756 252,756 Dale St SW (SGR-Roberts) Partial23-1 3 767,698 767,698 Roberts Rd SW (Alan -Dale) Partial23-2 3 693,759 693,759 Washington Ave W (Lynn -Main) Partial24-1 3 331,779 331,779 2nd Ave SW (Franklin -Main) Partial24-2 3 120,600 120,600 Michigan St SE/NE (5th Ave -Hwy 7) Partial25-1 3 686,903 686,903 Bradford St SE (#1324 - Century Ave SE) Reclaim 23-2 3 237,316 237,316 Sherwood St SE (Summerset Ln SE - Century Ave SE) Reclaim 23-3 3 175,989 175,989 Elks Dr SE (Sherwood St SE - Orchard Ave SE) Reclaim 23-4 3 112,730 112, 730 Hassan St (5th Ave S-1 st Ave N) Reclaim 24-1 3 595,658 595,658 4th Ave SE (Lynn Rd SW - Main St S) Reclaim 24-2 3 286,170 286,170 1 st Ave NE (Main -Adams) Reclaim24-3 3 249,173 249,173 1stAve SE (Main -Adams) Reclaim 24-4 3 249,173 249,173 3rd Ave SE (Main -Adams) Reclaim 24-5 3 249,173 249,173 Grove St SW (2nd-Washington) Reclaim 24-6 3 140,740 140,740 Hilltop Dr NE (Michigan St NE - Genes Dr NE) Reclaim 25-1 3 356,924 356,924 Lindy Ln NE (Pauls Rd NE to Genes Dr NE) Reclaim 25-2 3 164,180 164,180 Garden Rd NE (Dead end - Hwy 7E) Reclaim 25-3 3 147,844 147,844 Pauls Rd NE (Hilltop Dr NE - Lindy Ln NE) Reclaim 25-4 3 67,334 67,334 Mark Dr NE (Hilltop Dr NE - Lindy Ln NE) Reclaim 25-5 3 62,965 62,965 Morningside Dr NE (Hilltop Dr NE - Dead end) Reclaim 25-6 3 47,545 47,545 Genes Dr NE (Lindy Ln NE - Dead end) Reclaim 25-7 3 25,098 25,098 McDonald Dr SW (Lakewood - School) Reclaim 26-1 3 500,724 500,724 Harrington St SW (Linden-0th Ave SW Reclaim 26-2 3 398,424 398,424 Merrill St SW (Linden-0th Ave SW) Reclaim 26-3 3 392,779 392, 779 Orchard Ave SE (Bradford St SE - Elks Dr SE) Reclaim 26-4 3 255,770 255,770 Larson St SW (Roberts -Lewis) Reclaim 26-5 3 205,822 205,822 Boulder St SW (Roberts Rd SW - School Rd SW) Reclaim 26-6 3 109,536 109,536 Southview Ct SW (Linden -Sunset) Reclaim 26-7 2 74,711 74,711 Sunset St SW (Linden-Southview) Reclaim 26-8 3 60,787 60,787 Sherwood Cir SE (Sherwood St SE - Dead end) Reclaim 26-9 3 53,985 53,985 Boulder Cir SW (Dead end - Boulder St SW) Reclaim 2691 3 28,195 28,195 Bluff St/Northwoods trail Trail 26-1 4 450,000 450,000 Source Project # Priority 2022 2023 2024 2025 2026 Total G.O. Improv Bonds - Debt Tax Levy 1,854,620 1,987,492 2,222,466 2,076,487 2,853,935 10,995,000 Total G.O. Stormwater Bonds SC Trunk Storm (local storm sewer) New const 03 3 182,150 182,150 G.O. Stormwater Bonds Total 182,150 182,150 General Fund Large UPS for Server Room IT-2301 3 10,952 10,952 Core Servers Upgrade IT-2501 3 26,279 26,279 General Fund Total 10,952 26,279 37,231 (Grants - Federal Pavement repairs & maintenance AIR 03 3 405,000 405,000 EA Crosswind Runway 8/26 AIR 2501 2 90,000 90,000 Hangar Predesign AIR 2502 2 135,000 135,000 Grants - Federal Total 405,000 225,000 630,000 Grants - McLeod County Stormceptor for outdoor wash area HATS-02 3 20,800 20,800 Pond cleaning/excavation HATS-04 3 11,200 11,200 Wash bay improvements HATS-05 3 32,000 32,000 Grants - McLeod County Total 20,800 11,200 32,000 64,000 Grants - Other HATS Storage building, fuel site HATS-08 3 2,700,000 2,700,000 Grants - Other Total 2,700,000 2,700,000 (Grants - State Hangar Predesign AIR 2502 2 7,500 7,500 Stormceptor for outdoor wash area HATS-02 3 20,800 20,800 Pond cleaning/excavation HATS-04 3 11,200 11,200 Wash bay improvements HATS-05 3 32,000 32,000 Trunk Hwy 15 trail improvements TRAIL 22-1 3 200,000 200,000 Grants - State Total 200,000 20,800 11,200 39,500 271,500 HATS Fund (City only) Stormceptor for outdoor wash area HATS-02 3 23,400 23,400 Pond cleaning/excavation HATS-04 3 12,600 12,600 Wash bay improvements HATS-05 3 36,000 36,000 HATS Fund (City only) Total 23,400 12,600 36,000 72,000 (Liquor Fund Large UPS for Server Room IT-2301 3 630 630 Source Project # Priority 2022 2023 2024 2025 2026 Total Core Servers Upgrade IT-2501 3 1,535 1,535 Liquor Fund Total 630 1,535 2,165 Municipal State Aid Pavement repairs & maintenance AIR 03 3 22,500 22,500 School Rd NW (Golf Course -North High) Overlay 22-1 3 50,000 50,000 Century Ave SW (Dale -Boston) Overlay 22-2 3 100,000 100,000 5th Ave SE (Bridge - Hwy 22) Overlay 25-1 3 150,000 150,000 Edmonton Ave SE (Sherwood St SE -Jefferson St SE) Overlay 26-1 3 125,000 125,000 Edmonton Ave SE (Hwy 15-Sherwood St SE) Overlay 26-2 3 75,000 75,000 Dale St SW (SGR-Roberts) Partial23-1 3 350,000 350,000 Roberts Rd SW (Alan -Dale) Partial23-2 3 150,000 150,000 Washington Ave W (Lynn -Main) Partial24-1 3 500,000 500,000 Michigan St SE/NE (5th Ave -Hwy 7) Partial25-1 3 700,000 700,000 Municipal State Aid Total 150,000 500,000 522,500 850,000 200,000 2,222,500 Refuse Fund Roll -off Truck Chassis REFS-2002 1 130,000 130,000 Bi-Fold Door Replacement REFS-2003 2 42,000 42,000 TMR Mixer REFS-2102 2 120,000 120,000 Tractor (TMR mixer power unit) REFS-2103 2 150,000 150,000 Airlift Separator REFS-2104 3 60,000 60,000 Site Preparation - New SSOM Operations REFS-2105 3 297,500 297,500 Curing Pad Expansion REFS-2106 2 210,000 210,000 Wheel loader replacement REFS-2201 2 190,000 190,000 Office Expansion REFS-2202 2 150,000 150,000 Bituminous Improvements REFS-2203 2 50,000 50,000 Scale Improvements & Relocation REFS-2301 3 100,000 100,000 Half -ton pickup REFS-2601 3 40,000 40,000 Skidsteer Loader REFS-2602 3 65,000 65,000 Refuse Fund Total 1,207,500 292,000 105,000 1,604,500 Special Assessments Linden Ave SW (Dale -Harrington) Partial22-1 3 67,508 67,508 Sunset St SW (SGR-Linden) Partial22-2 3 60,285 60,285 Neal Ave SW (Keith -Sunset) Partial22-3 3 27,207 27,207 Dale St SW (SGR-Roberts) Partial23-1 3 417,051 417,051 Roberts Rd SW (Alan -Dale) Partial23-2 3 314,836 314,836 Washington Ave W (Lynn -Main) Partial24-1 3 310,365 310,365 2nd Ave SW (Franklin -Main) Partial24-2 3 45,000 45,000 Michigan St SE/NE (5th Ave -Hwy 7) Partial25-1 3 671,083 671,083 Bradford St SE (#1324 - Century Ave SE) Reclaim 23-2 3 114,830 114,830 Sherwood St SE (Summerset Ln SE - Century Ave SE) Reclaim 23-3 3 85,155 85,155 Elks Dr SE (Sherwood St SE - Orchard Ave SE) Reclaim 23-4 3 54,547 54,547 Hassan St (5th Ave S-1 st Ave N) Reclaim 24-1 3 288,222 288,222 4th Ave SE (Lynn Rd SW - Main St S) Reclaim 24-2 3 138,470 138,470 1stAve NE (Main -Adams) Reclaim 24-3 3 92,975 92,975 1stAve SE (Main -Adams) Reclaim 24-4 3 92,975 92,975 3rd Ave SE (Main -Adams) Reclaim 24-5 3 92,975 92,975 Grove St SW (2nd-Washington) Reclaim 24-6 3 68,100 68,100 Hilltop Dr NE (Michigan St NE - Genes Dr NE) Reclaim 25-1 3 172,705 172,705 Source Project # Priority 2022 2023 2024 2025 2026 Total Lindy Ln NE (Pauls Rd NE to Genes Dr NE) Reclaim 25-2 3 79,441 79,441 Garden Rd NE (Dead end - Hwy 7E) Reclaim 25-3 3 71,537 71,537 Pauls Rd NE (Hilltop Dr NE - Lindy Ln NE) Reclaim 25-4 3 32,580 32,580 Mark Dr NE (Hilltop Dr NE - Lindy Ln NE) Reclaim 25-5 3 30,466 30,466 Morningside Dr NE (Hilltop Dr NE - Dead end) Reclaim 25-6 3 23,006 23,006 Genes Dr NE (Lindy Ln NE - Dead end) Reclaim 25-7 3 12,144 12,144 McDonald Dr SW (Lakewood - School) Reclaim 26-1 3 242,286 242,286 Harrington St SW (Linden-0th Ave SW Reclaim 26-2 3 104,849 104,849 Merrill St SW (Linden-0th Ave SW) Reclaim 26-3 3 103,363 103,363 Orchard Ave SE (Bradford St SE - Elks Dr SE) Reclaim 26-4 3 123,760 123,760 Larson St SW (Roberts -Lewis) Reclaim 26-5 3 99,591 99,591 Boulder St SW (Roberts Rd SW - School Rd SW) Reclaim 26-6 3 53,001 53,001 Southview Ct SW (Linden -Sunset) Reclaim 26-7 2 36,150 36,150 Sunset St SW (Linden-Southview) Reclaim 26-8 3 29,414 29,414 Sherwood Cir SE (Sherwood St SE - Dead end) Reclaim 26-9 3 26,123 26,123 Boulder Cir SW (Dead end - Boulder St SW) Reclaim 2691 3 13,642 13,642 Special Assessments Total 155,000 986,419 1,129,082 1,092,962 832,179 4,195,642 Storm Water Utility Fund SC Trunk Storm (local storm sewer) New const 03 3 469,950 469,950 Linden Ave SW (Dale -Harrington) Partial22-1 3 32,142 32,142 Dale St SW (SGR-Roberts) Partial 23-1 3 66,728 66,728 Roberts Rd SW (Alan -Dale) Partial23-2 3 50,374 50,374 Washington Ave W (Lynn -Main) Partial24-1 3 49,658 49,658 2nd Ave SW (Franklin -Main) Partial24-2 3 7,200 7,200 Michigan St SE/NE (5th Ave -Hwy 7) Partial25-1 3 89,478 89,478 Bradford St SE (#1324 - Century Ave SE) Reclaim 23-2 3 15,311 15,311 Sherwood St SE (Summerset Ln SE - Century Ave SE) Reclaim 23-3 3 11,354 11,354 Elks Dr SE (Sherwood St SE - Orchard Ave SE) Reclaim 23-4 3 7,273 7,273 Hassan St (5th Ave S-1 st Ave N) Reclaim 24-1 3 38,430 38,430 4th Ave SE (Lynn Rd SW - Main St S) Reclaim 24-2 3 18,463 18,463 1stAve NE (Main -Adams) Reclaim 24-3 3 14,876 14,876 1stAve SE (Main -Adams) Reclaim 24-4 3 14,876 14,876 3rd Ave SE (Main -Adams) Reclaim 24-5 3 14,876 14,876 Grove St SW (2nd-Washington) Reclaim 24-6 3 9,080 9,080 Hilltop Dr NE (Michigan St NE - Genes Dr NE) Reclaim 25-1 3 23,027 23,027 Lindy Ln NE (Pauls Rd NE to Genes Dr NE) Reclaim 25-2 3 10,592 10,592 Garden Rd NE (Dead end - Hwy 7E) Reclaim 25-3 3 9,538 9,538 Pauls Rd NE (Hilltop Dr NE - Lindy Ln NE) Reclaim 25-4 3 4,344 4,344 Mark Dr NE (Hilltop Dr NE - Lindy Ln NE) Reclaim 25-5 3 4,062 4,062 Morningside Dr NE (Hilltop Dr NE - Dead end) Reclaim 25-6 3 3,067 3,067 Genes Dr NE (Lindy Ln NE - Dead end) Reclaim 25-7 3 1,619 1,619 McDonald Dr SW (Lakewood - School) Reclaim 26-1 3 32,305 32,305 Orchard Ave SE (Bradford St SE - Elks Dr SE) Reclaim 26-4 3 16,501 16,501 Larson St SW (Roberts -Lewis) Reclaim 26-5 3 13,279 13,279 Boulder St SW (Roberts Rd SW - School Rd SW) Reclaim 26-6 3 7,067 7,067 Southview Ct SW (Linden -Sunset) Reclaim 26-7 2 4,820 4,820 Sunset St SW (Linden-Southview) Reclaim 26-8 3 3,922 3,922 Sherwood Cir SE (Sherwood St SE - Dead end) Reclaim 26-9 3 3,483 3,483 Boulder Cir SW (Dead end - Boulder St SW) Reclaim 2691 3 1,819 1,819 SW34 pond improvement STINT 2201 3 64,500 64,500 SW63 pond improvement STINT 2202 3 30,000 30,000 8th Ave NW drainage improvement STWT 2301 3 75,000 75,000 Pond SW2 improvements STWT 2401 3 80,000 80,000 Source Project # Priority 2022 2023 2024 2025 2026 Total Michigan St NE area drainage improvement STWT 2501 3 500,000 500,000 Leaf vacuum (2) STINT LEAF 3 228,000 228,000 Sherwood drainage improvements STWT-2601 3 400,000 400,000 Street Infrastructure Improvements STWT-INF 3 50,000 50,000 50,000 50,000 200,000 Storm Water Utility Fund Total 596,592 276,040 297,459 923,727 533,196 2,627,014 Wastewater Fund Large UPS for Server Room IT-2301 3 1,024 1,024 Core Servers Upgrade IT-2501 3 2,494 2,494 Linden Ave SW (Dale -Harrington) Partial22-1 3 13,066 13,066 Sunset St SW(SGR-Linden) Partial22-2 3 11,668 11,668 Neal Ave SW (Keith -Sunset) Partial22-3 3 5,266 5,266 Dale St SW (SGR-Roberts) Partial23-1 3 33,364 33,364 Roberts Rd SW (Alan -Dale) Partial23-2 3 25,187 25,187 Washington Ave W (Lynn -Main) Partial24-1 3 24,829 24,829 2nd Ave SW (Franklin -Main) Partial24-2 3 3,600 3,600 Michigan St SE/NE (5th Ave -Hwy 7) Partial25-1 3 44,739 44,739 Bradford St SE (#1324 - Century Ave SE) Reclaim 23-2 3 7,655 7,655 Sherwood St SE (Summerset Ln SE - Century Ave SE) Reclaim 23-3 3 5,677 5,677 Elks Dr SE (Sherwood St SE - Orchard Ave SE) Reclaim 23-4 3 3,636 3,636 Hassan St (5th Ave S-1 st Ave N) Reclaim 24-1 3 19,215 19,215 4th Ave SE (Lynn Rd SW - Main St S) Reclaim 24-2 3 9,231 9,231 1stAve NE (Main -Adams) Reclaim 24-3 3 7,438 7,438 1stAve SE (Main -Adams) Reclaim 24-4 3 7,438 7,438 3rd Ave SE (Main -Adams) Reclaim 24-5 3 7,438 7,438 Grove St SW (2nd-Washington) Reclaim 24-6 3 4,540 4,540 Hilltop Dr NE (Michigan St NE - Genes Dr NE) Reclaim 25-1 3 11,514 11,514 Lindy Ln NE (Pauls Rd NE to Genes Dr NE) Reclaim 25-2 3 5,296 5,296 Garden Rd NE (Dead end - Hwy 7E) Reclaim 25-3 3 4,769 4,769 Pauls Rd NE (Hilltop Dr NE - Lindy Ln NE) Reclaim 25-4 3 2,172 2,172 Mark Dr NE (Hilltop Dr NE - Lindy Ln NE) Reclaim 25-5 3 2,031 2,031 Morningside Dr NE (Hilltop Dr NE- Dead end) Reclaim 25-6 3 1,534 1,534 Genes Dr NE (Lindy Ln NE - Dead end) Reclaim 25-7 3 810 810 McDonald Dr SW (Lakewood - School) Reclaim 26-1 3 16,152 16,152 Harrington St SW (Linden-0th Ave SW Reclaim 26-2 3 10,485 10,485 Merrill St SW (Linden-4th Ave SW) Reclaim 26-3 3 10,336 10,336 Orchard Ave SE (Bradford St SE - Elks Dr SE) Reclaim 26-4 3 8,251 8,251 Larson St SW (Roberts -Lewis) Reclaim 26-5 3 6,639 6,639 Boulder St SW (Roberts Rd SW - School Rd SW) Reclaim 26-6 3 3,533 3,533 Southview Ct SW (Linden -Sunset) Reclaim 26-7 2 2,410 Z410 Sunset St SW (Linden-Southview) Reclaim 26-8 3 1,961 1,961 Sherwood Cir SE (Sherwood St SE - Dead end) Reclaim 26-9 3 1,742 1,742 Boulder Cir SW (Dead end - Boulder St SW) Reclaim 2691 3 909 909 Collection system infrastructure WWTF21-25 2 80,000 80,000 85,000 85,000 85,000 415,000 Biosolids Spreader WWTF 218 2 35,000 35,000 East ditch final Aire-02 install & optimization WWTF 22-1 1 509,400 509,400 Digester aeration & mixation rehab WWTF 22-2 1 505,100 505,100 HATS LS MCC Building WWTF22-5 2 100,000 100,000 Belt press thickener 2 overhaul/replace WWTF 23-1 1 424,600 424,600 Receiving/Bulk water station WWTF 23-2 1 200,000 200,000 Lift Station repairs/upgrades (Hwy 15 LS) WWTF 23-3 2 150,000 150,000 MBR fin bubble diffuser system replacement WWTF 23-5 2 110,200 110,200 Building #100 roof replacement WWTF 23-6 2 43,600 43,600 Building #90 Boiler/Controls replacement WWTF 24-1 2 150,000 150,000 Source Project # Priority 2022 2023 2024 2025 2026 Total Lift Station repairs/upgrades (Our Saviors LS) WWTF 24-2 2 MBR perm pump #1 replacement WWTF 24-3 2 Thickener feed pump #1 replacement WWTF 24-4 2 Belt press thickener 1 overhaul/replace WWTF 25-1 1 Replace ox ditch RAS pumps & check valves WWTF 25-2 2 Lift Station repairs/upgrade (Campbell LS) WWTF 25-3 2 EQ basin liner replacement WWTF 25-4 2 Lift Station repairs & upgrades (Elementary) WWTF 25-5 2 Lift Station repairs & upgrades (Stoney Pt) WWTF 26-1 2 Clarifier dome replacement WWTF 26-2 3 Clarifier rake mechanism & drive replacement WWTF 26-3 2 WWTF buildings 50,60 & 80 roof replace WWTF 26-4 2 Vactor Truck & Jetting Trailer WWTF 648 3 112 Ton 4x4 work truck WWTF 760 3 Wastewater Fund Total Water Fund 95,000 95,000 90,000 90,000 40,000 40,000 424,600 424,600 200,000 200,000 70,000 70,000 70,000 70,000 85,000 85,000 105,000 105,000 342,250 342,250 339,500 339,500 140,100 140,100 400,000 400,000 80,000 80,000 984,400 1,535,043 918,729 939,959 1,074,268 5,452,399 Large UPS for Server Room IT-2301 3 946 Core Servers Upgrade IT-2501 3 Linden Ave SW (Dale -Harrington) Partial22-1 3 95,817 Sunset St SW (SGR-Linden) Partial22-2 3 85,566 Neal Ave SW (Keith -Sunset) Partial22-3 3 38,617 Dale St SW (SGR-Roberts) Partial23-1 3 33,364 Roberts Rd SW (Alan -Dale) Partial23-2 3 25,187 Washington Ave W (Lynn -Main) Partial24-1 3 24,829 2nd Ave SW (Franklin -Main) Partial24-2 3 3,600 Michigan St SE/NE (5th Ave -Hwy 7) Partial25-1 3 Bradford St SE (#1324 - Century Ave SE) Reclaim 23-2 3 7,655 Sherwood St SE (Summerset Ln SE - Century Ave SE) Reclaim 23-3 3 5,677 Elks Dr SE (Sherwood St SE - Orchard Ave SE) Reclaim 23-4 3 3,636 Hassan St (5th Ave S-1 st Ave N) Reclaim 24-1 3 19,215 4th Ave SE (Lynn Rd SW - Main St S) Reclaim 24-2 3 9,231 1stAve NE (Main -Adams) Reclaim 24-3 3 7,438 1 st Ave SE (Main -Adams) Reclaim 24-4 3 7,438 3rd Ave SE (Main -Adams) Reclaim 24-5 3 7,438 Grove St SW (2nd-Washington) Reclaim 24-6 3 4,540 Hilltop Dr NE (Michigan St NE - Genes Dr NE) Reclaim 25-1 3 Lindy Ln NE (Pauls Rd NE to Genes Dr NE) Reclaim 25-2 3 Garden Rd NE (Dead end - Hwy 7E) Reclaim 25-3 3 Pauls Rd NE (Hilltop Dr NE - Lindy Ln NE) Reclaim 25-4 3 Mark Dr NE (Hilltop Dr NE - Lindy Ln NE) Reclaim 25-5 3 Morningside Dr NE (Hilltop Dr NE - Dead end) Reclaim 25-6 3 Genes Dr NE (Lindy Ln NE - Dead end) Reclaim 25-7 3 McDonald Dr SW (Lakewood - School) Reclaim 26-1 3 Harrington St SW (Linden-0th Ave SW Reclaim 26-2 3 Merrill St SW (Linden-0th Ave SW) Reclaim 26-3 3 Orchard Ave SE (Bradford St SE - Elks Dr SE) Reclaim 26-4 3 Larson St SW (Roberts -Lewis) Reclaim 26-5 3 Boulder St SW (Roberts Rd SW - School Rd SW) Reclaim 26-6 3 Southview Ct SW (Linden -Sunset) Reclaim 26-7 2 Sunset St SW (Linden-Southview) Reclaim 26-8 3 Sherwood Cir SE (Sherwood St SE - Dead end) Reclaim 26-9 3 Boulder Cir SW (Dead end - Boulder St SW) Reclaim 2691 3 112 ton work truck WATR 072 3 28,000 2,302 44,739 11,514 5,296 4,769 2,172 2,031 1,534 810 16,152 10,485 10,336 8,251 6,639 3,533 2,410 1,961 1,742 909 946 Z302 95,817 85,566 38,617 33,364 25,187 24,829 3,600 44,739 7,655 5,677 3,636 19,215 9,231 7,438 7,438 7,438 4,540 11,514 5,296 4,769 2,172 2, 031 1,534 810 16,152 10,485 10,336 8,251 6,639 3,533 Z410 1,961 1,742 909 28,000 Source Project # Priority 2022 2023 2024 2025 2026 Total Water tower rehabilitation (Century Ave) WATR 22-2 Water Meter Replacement WATR 22-24 Well 4 Recovery Treatment WATR 22-3 Concentrate piping replacement WATR 22-5 Security system replacements WATR 22-6 Biofilter air injectors WATR 22-7 Permeate flush pump VFD's WATR 22-8 Bulk Fill station WATR 23-1 Well 7 Rehabilitation WATR 24-1 Well 7 Recovery Treatment WATR 24-2 Membrane replacement WATR 25-1 Well 4 Rehabilitation WATR 26-1 Well 6 Rehabilitation WATR 26-2 Scissors Lift WATR 26-3 112 ton work truck WATR 484 Mower replacement WATR 793 Street Infrastructure Improvements WATR-INF Water Fund Total GRAND TOTAL 3 200,000 200,000 3 400,000 400,000 400,000 11200,000 3 50,000 50,000 1 55,000 55,000 2 38,450 38,450 2 20,000 20,000 3 15,000 15,000 3 100,000 100,000 3 65,000 65,000 3 50,000 50,000 3 400,000 400,000 2 65,000 65,000 2 65,000 65,000 3 17,000 17,000 3 29,725 29,725 3 17,500 17,500 3 200,000 200,000 200,000 200,000 800,000 998,450 823,690 826,729 675,167 409,418 3,733,454 18,740,266 8,101,040 8,243,965 9,165,611 8,347,396 52,598,278 ILA c� HUTCHINSON CITY COUNCIL ' Request for Board Action A CITY ON PURPOSE. November 2021 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 12/28/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff M Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the November Financial Reports for the general fund and enterprise funds. Also attached is the November Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern, Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT NOVEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes 2,489,867 5,399,554 5,442,779 43,225 99.2 5,235,113 5,270,910 99.3 Other Taxes 17,302 269,443 305,000 35,558 88.3 206,818 305,000 67.8 Licenses & Permits 56,149 545,174 380,300 (164,874) 143.4 488,002 388,450 125.6 Intergovernmental Revenue 1,201 1,701,623 1,716,788 15,165 99.1 1,736,482 1,730,963 100.3 Charges for Services 173,207 2,001,021 2,786,834 785,813 71.8 1,431,452 2,790,585 51.3 Miscellaneous Revenues 9,764 172,823 246,250 73,427 70.2 228,327 245,500 93.0 Transfers -In - 1,400,394 2,723,191 1,322,797 51.4 1,400,394 2,666,191 52.5 Fines & Forfeitures 3,706 39,495 55,000 15,505 71.8 38,754 55,000 70.5 Capital Contributions - - 40,000 40,000 - - - - TOTAL REVENUES 2,751,195 11,529,526 13,696,142 2,166,616 84.2 10,765,342 13,452,599 80.0 Wages & Benefits 669,694 8,020,015 9,240,778 1,220,763 86.8 7,479,343 9,162,882 81.6 Supplies 40,976 726,181 882,622 156,441 82.3 624,997 858,150 72.8 Services & Charges 247,123 2,303,519 2,760,282 456,763 83.5 2,205,774 2,679,017 82.3 Miscellaneous Expenses 518,851 806,854 684,310 (122,544) 117.9 513,793 647,550 79.3 Transfers -Out - 108,150 108,150 100.0 105,000 105,000 100.0 Capital Outlay 27,995 68,024 20,000 (48,024) 340.1 6,458 - - TOTAL EXPENDITURES 1,504,638 12,032,743 13,696,142 1,663,399 87.9 10,935,365 13,452,599 81.3 NET REVENUE 1,246,556 (503,217) - 503,217 (170,023) - REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2021 2021 ACTUALS NOVEMBER YTD General Fund Expense by Department 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 5,026 39,437 50,099 10,662 78.7 36,254 52,344 69.3 City Administrator 35,287 418,552 491,611 73,059 85.1 376,846 459,709 82.0 Elections - 62 - (62) - 27,274 17,750 153.7 Finance Department 25,425 324,656 382,169 57,513 85.0 313,783 381,325 82.3 Motor Vehicle 19,449 239,925 251,241 11,316 95.5 227,186 266,912 85.1 Assessing 61,205 61,205 61,152 (53) 100.1 61,184 61,152 100.1 Legal 22,911 259,196 321,917 62,721 80.5 242,666 317,092 76.5 Planning 12,951 140,896 164,302 23,406 85.8 134,930 161,262 83.7 Information Services 30,702 480,955 587,903 106,948 81.8 517,656 600,314 86.2 City Hall Building 15,161 180,359 190,079 9,720 94.9 146,233 178,342 82.0 Police Department 474,187 3,355,772 3,607,758 251,986 93.0 2,948,247 3,549,011 83.1 Hospital Security 21,730 277,166 328,598 51,432 84.3 270,423 332,790 81.3 Emergency Management 156 13,975 17,280 3,305 80.9 12,099 12,280 98.5 Safety Committee - 11,099 11,210 111 99.0 9,953 11,200 88.9 Fire Department 41,817 369,454 369,510 56 100.0 338,639 360,455 93.9 Protective Inspections 23,685 261,413 326,560 65,147 80.1 250,694 309,570 81.0 Engineering 32,088 392,778 465,890 73,112 84.3 427,791 487,309 87.8 Streets & Alleys 85,029 1,383,350 1,588,741 205,391 87.1 1,445,497 1,565,147 92.4 Park/Recreation Administration 20,341 236,438 316,616 80,178 74.7 235,451 274,158 85.9 Recreation 12,691 224,395 260,435 36,040 86.2 165,930 255,586 64.9 Senior Citizen Center 5,341 52,034 93,715 41,681 55.5 44,197 92,499 47.8 Civic Arena 40,339 259,368 373,185 113,817 69.5 255,832 374,475 68.3 Park Department 62,394 848,937 994,819 145,882 85.3 736,756 987,146 74.6 Recreation Building 17,483 171,602 248,129 76,527 69.2 150,483 245,543 61.3 Events Center 21,614 216,565 275,259 58,694 78.7 190,821 268,922 71.0 Evergreen Building 2,832 26,212 30,725 4,513 85.3 14,630 30,725 47.6 Library 47,876 208,906 222,820 13,914 93.8 201,113 222,760 90.3 Waterpark 1,074 354,230 355,833 1,603 99.5 37,825 352,761 10.7 Cemetery 15,258 133,155 138,320 5,165 96.3 127,950 132,284 96.7 Airport 8,694 122,537 131,541 9,004 93.2 103,684 124,878 83.0 Unallocated General Expense 341,895 968,115 1,038,725 70,610 93.2 883,336 966,898 91.4 TOTAL EXPENDITURES 1,504,638 12,032,743 13,696,142 1,663,399 87.9 10,935,365 13,452,599 81.3 Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET REVENUE Comments Liquor Sales Revenue: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2021 2021 ACTUALS NOVEMBER YTD 2021 BUDGET AVAILABLE BALANCE 2021 % BDGT USED 2020 YTD ACTUAL 2020 BUDGET 2020 % BDGT USED 583,701 6,551,255 6,809,000 257,745 96.2 6,826,063 6,473,000 105.5 613 2,697 2,500 (197) 107.9 2,770 3,000 92.3 584,314 6,553,951 6,811,500 257,549 96.2 6,828,833 6,476,000 105.4 480,760 5,039,312 5,159,602 120,290 97.7 5,215,910 4,871,710 107.1 60,748 644,887 757,179 112,292 85.2 613,509 703,600 87.2 2,980 18,688 22,600 3,912 82.7 15,920 22,600 70.4 25,074 258,144 259,365 1,221 99.5 242,092 247,950 97.6 56 5,794 6,700 906 86.5 5,569 6,700 83.1 - - 550,000 550,000 - - 500,000 - 6,153 15,000 8,847 41.0 15,000 - 77,000 77,000 - 82,500 - - 128,228 569,617 5,972,979 6,847,446 874,467 87.2 6,093,001 6,578,288 92.6 14,697 580,972 (35,946) (616,918) 735,832 (102,288) Year to Date Sales November Sales 2021 2020 Change 2021 2020 Change Liquor 2,318,152 2,326,360 -0.4% 223,945 225,303 -0.6% Beer 3,167,176 3,370,655 -6.0% 242,374 266,594 -9.1% Wine 902,990 970,725 -7.0% 104,892 108,912 -3.7% Other 162,937 158,323 2.9% 12,490 11,486 8.7% Total Sales 6,551,255 6,826,063 -4.0% 583,701 612,295 -4.7% Gross Profit $102,941 $136,543 17.6% 22.3% -3.3% 19,082 20,175 -5.4% -0.8% $30.59 $30.35 0.8% 10.4% 9.2% $1,511,942 $1,610,153 Gross Margin on Sales 23.1 % 23.6% Customer Count 222,799 230,388 Average Sale per Customer $29.40 $29.63 Labor to Sales Ratio 9.8% 9.0% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT NOVEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Sales 142,184 1,804,340 1,715,000 (89,340) 105.2 1,769,529 1,780,000 99.4 Sales - Other 53,693 560,320 549,950 (10,370) 101.9 547,586 544,500 100.6 Local Sales Tax 68,009 720,774 737,000 16,226 97.8 647,753 737,000 87.9 Charges for Services 3,301 66,668 65,700 (968) 101.5 59,838 56,000 106.9 Miscellaneous Revenues 4,380 43,712 47,000 3,288 93.0 41,314 67,000 61.7 TOTAL REVENUES 271,567 3,195,814 3,114,650 (81,164) 102.6 3,066,019 3,184,500 96.3 Wages & Benefits 35,732 462,421 546,882 84,461 84.6 454,781 542,656 83.8 Supplies 3,958 130,996 140,150 9,154 93.5 125,656 138,137 91.0 Services & Charges 78,240 518,948 500,950 (17,998) 103.6 427,156 496,350 86.1 Miscellaneous Expenses 419 2,183 15,000 12,817 14.6 1,261 15,000 8.4 Transfers -Out - - 70,000 70,000 - - 60,000 - CapitalOutlay 865,219 865,219 954,480 830,176 115.0 Depreciation Expense - 1,160,000 1,160,000 - 1,296 1,100,000 0.1 Debt Service - 1,388,056 1,465,215 77,159 94.7 1,378,117 1,485,955 92.7 TOTAL EXPENDITURES 118,349 2,502,604 4,763,416 2,260,812 52.5 3,342,747 4,668,274 71.6 NET of REVENUES & EXPENDITURES 153,218 693,210 (1,648,766) (2,341,976) (276,728) (1,483,774) Year to Date Wafer Sales Comments 2021 2020 Change Water Sales Revenue: Residential 1,226,480 1,159,962 5.7% Commercial 356,069 306,471 16.2% Industrial 221,790 303,096 -26.8% Water Sales 1,804,340 1,769,529 2.0% Base Charge 402,630 396,753 1.5% WAC Charge 98,053 91,845 6.8% Other 59,638 58,988 1.1% Other Sales 560,320 547,586 2.3% The increase in 2021 water usage is primarily due to the dry summer resulting in higher lawn irrigation for residential and commercial properties. Local sales tax continues to outperform expectations, up $73,000 from last year at this time. Expenditures are down significantly from last year due to the large capital expense for the Main Street project in 2020. Wastewater Fund Sales Sales - Other Local Sales Tax Licenses & Permits Charges for Services Miscellaneous Revenues TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2021 2021 ACTUALS NOVEMBER YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 237,259 2,479,571 2,782,000 302,429 89.1 2,485,915 2,710,000 91.7 53,180 482,203 568,150 85,947 84.9 467,410 488,000 95.8 68,009 720,774 737,000 16,226 97.8 647,753 737,000 87.9 - 6,000 6,500 500 92.3 6,000 6,500 92.3 600 3,500 7,500 4,000 46.7 7,475 7,500 99.7 11,566 76,197 97,500 21,303 78.2 85,899 112,500 76.4 370,615 3,768,244 4,198,650 430,406 89.7 3,700,452 4,061,500 91.1 58,863 661,159 752,715 91,556 87.8 625,707 725,428 86.3 11,550 180,967 225,000 44,033 80.4 169,635 216,362 78.4 48,926 845,499 762,200 (83,299) 110.9 582,309 778,500 74.8 - 20,157 40,000 19,843 50.4 28,187 40,000 70.5 - - 80,000 80,000 - - 60,000 - 84,102 1,627,781 2,358,219 730,438 69.0 526,151 866,957 60.7 - - 1,125,000 1,125,000 - - 1,250,000 - 1,379,575 1,389,965 10,390 99.3 1,316,825 1,402,320 93.9 TOTAL EXPENDITURES 203,441 4,715,139 6,733,099 2,017,960 70.0 3,248,815 5,339,567 60.8 NET of REVENUES & EXPENDITURES 167,174 (946,896) (2,534,449) (1,587,553) 451,638 (1,278,067) Year to Date Sewer Sales Comments 2021 2020 Change Wastewater Sales Revenue: Residential 1,479,761 1,461,871 1.23T. Commercial 391,884 419,630 -6.6% Industrial - Flow 352,649 385,074 -8.4% Industrial - Violation Surcharges 255,277 219,340 16.4% Sewer Sales 2,479,571 2,485,915 -0.3% Base Charge 347,860 343,290 1.3% SAC Charge 128,869 118,421 8.8% Other 5,473 5,700 -4.0% Other Sales 482,203 467,410 3.2% Local sales tax continues to outperform expectations, up over $73,000 from last year at this time. Expenditures are up for 2021 due to the Headworks and SCADA capital projects and related professional services. A majority of the Headworks project is being financed by the $4,000,000 of bonds issued in August. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT NOVEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 106,283 1,154,141 1,220,000 65,859 94.6 1,109,665 1,190,000 93.2 Sales - Other 3,721 35,371 49,600 14,229 71.3 38,476 47,600 80.8 Intergovernmental Revenue 3,587 9,718 12,500 2,782 77.7 9,650 12,500 77.2 Miscellaneous Revenues 2,065 14,082 20,000 5,918 70.4 18,711 22,000 85.0 TOTAL REVENUES 115,655 1,213,312 1,302,100 88,788 93.2 1,176,503 1,272,100 92.5 Wages & Benefits 17,374 177,265 225,933 48,668 78.5 177,142 202,269 87.6 Supplies 3,189 30,039 64,400 34,361 46.6 48,995 61,400 79.8 Services & Charges 66,013 703,489 817,220 113,731 86.1 666,591 797,800 83.6 Miscellaneous Expenses - 215 1,000 785 21.5 19,079 1,000 1,907.9 Transfers -Out - 55,000 55,000 - - 55,000 - CapitalOutlay 66,771 865,500 798,729 7.7 40,138 180,700 22.2 Depreciation Expense - - 162,000 162,000 - - 140,000 - TOTAL EXPENDITURES 86,575 977,778 2,191,053 1,213,275 44.6 951,945 1,438,169 66.2 NET of REVENUES & EXPENDITURES 29,080 235,534 (888,953) (1,124,487) 224,558 (166,069) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT NOVEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Compost Fund Sales 124,274 2,694,522 2,289,000 (405,522) 117.7 2,964,957 2,367,400 125.2 Intergovernmental Revenue - - - - - - - - Charges for Services 1,875 14,433 70,000 55,567 20.6 14,129 87,750 16.1 Miscellaneous Revenues 2,797 20,879 32,000 11,121 65.2 93,726 35,000 267.8 TOTAL REVENUES 128,946 2,729,834 2,391,000 (338,834) 114.2 3,072,811 2,490,150 123.4 Cost of Sales 81,457 1,666,070 1,582,500 (83,570) 105.3 1,898,919 1,543,550 123.0 Inventory Cost Adjustment (69,599) (595,206) (674,000) (78,794) 88.3 (658,740) (654,200) 100.7 Wages & Benefits 62,205 652,434 798,104 145,670 81.7 635,953 749,909 84.8 Supplies 21,949 123,169 123,500 331 99.7 118,816 114,300 104.0 Services & Charges 53,455 250,973 259,000 8,027 96.9 225,181 330,900 68.1 Miscellaneous Expenses 222 8,669 11,000 2,331 78.8 12,433 12,700 97.9 Transfers -Out - - 110,000 110,000 - - 110,000 - Capital Outlay 35,753 260,164 376,500 116,337 69.1 488,438 567,580 86.1 Depreciation Expense - - 282,500 282,500 - - 260,000 - Debt Service - 153,922 161,642 7,720 95.2 151,735 161,642 93.9 TOTAL EXPENDITURES 185,441 2,520,195 3,030,746 510,551 83.2 2,872,735 3,196,381 89.9 NET of REVENUES & EXPENDITURES (56,494) 209,638 (639,746) (849,384) 200,076 (706,231) Year to Date Sales Comments 2021 2020 Change Compost Sales Bagged 2,244,266 2,274,147 -1.3% Bulk 175,007 409,870 -57.3% Other (Freight) 275,249 280,940 -2.0% Total Sales 2,694,522 2,964,957 -9.1% Gross Profit 1,028,452 1,066,037 Gross Margin 38.2% 36.0% Bulk Sales Our bulk sales revenue continues to lag behind last year's level due to the lack of bitcon inventory. Creekside has contracted with a vendor to crush the current supply of concrete and asphalt this winter to provide bitcon inventory for 2022 operations. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2021 Storm Water Utility Sales Sales - Other Licenses & Permits Charges for Services Miscellaneous Revenues TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES Comments Capital Outlay 2021 ACTUALS NOVEMBER YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 84,112 919,845 1,000,000 80,155 92.0 889,037 964,735 92.2 365 1,123 3,500 2,377 32.1 589 3,500 16.8 735 4,940 4,800 (140) 102.9 6,490 4,500 144.2 - - - - - 130 - - 1,653 20,257 15,350 (4,907) 132.0 17,527 15,750 111.3 86,865 946,166 1,023,650 77,484 92.4 913,773 988,485 92.4 20,694 241,549 276,724 35,175 87.3 220,941 266,484 82.9 3,395 19,361 35,425 16,064 54.7 49,846 26,362 189.1 5,420 91,113 196,350 105,237 46.4 218,757 212,900 102.8 - 8,523 18,000 9,477 47.3 8,362 18,000 46.5 30,940 130,829 739,000 608,171 17.7 - 436,328 - - - 240,000 240,000 - - 225,000 - - 167,151 225,789 58,638 93.5 149,551 209,689 70.2 60,449 658,526 1,731,288 1,072,762 38.0 647,456 1,394,763 46.4 26,416 287,640 (707,638) (995,278) 266,316 (406,278) The 2021 expenditure includes the purchase of a new leaf vacuum. Oppenheimer & Co. Inc. 85 Broad Street STATEMENT OF OLPENFEIMEX New York, 00 10004 Trans ctsBu in ACCOUNT M,�71r1. Transacts Business on All Principal Exchanges Assets maturing during the next 60 days appear at the end of this statement. Special Message This statement has been provided to you through electronic delivery. Thank you for helping us 'Go Green'! Portfolio Summary This Previous Estimated Period Period Annual Income 11 /30/21 10/31 /21 Advantage Bank Deposits' $1,019.60 $0.00 $0.05 Mutual Funds 5,855,618.08 5,988,258.44 1,493.18 Government Agency Bonds 497,385.00 497,950.00 5,900.00 Municipal Bonds 8,707,581.95 8,063,252.00 217,827.15 Certificates of Deposit 5,804,013.91 6,315,185.53 142,438.00 CashA*WMnI5010ft 1.M.41 86F4T Total Asset Value $20,006,707.9d #20,i6S,0 NL" Account Number: D25-5019707 Tax ID Number: ON FILE For the Period: 11/01/21-11/30/21 Last Statement: 10/31/21 Page 1 of 13 Financial Professional SULLIVAN,C/FAY,J 5HX (800)258-3387 CITY OF HUTCHINSON MINNESOTA III HASSAN ST SE HUTCHINSON MN 55350-2522 Net Value of Accrued Interest $79,445.31 $88,849.26 Internet Address: www.opco.com Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Eligible for FDIC insurance up to standard maximum insurance amounts; Not SIPC insured. Income Summary Office Serving Your Account 100 SOUTH 5TH ST SUITE 2200 MINNEAPOLIS, MN 55402 Reportable This Period Year to Date Advantage Bank Dep Interest $0.00 $0.16 Corporate Interest 20,330.94 174,425.63 Municipal Interest 23,842.50 220,131.06 Dividends 135.72 1,463.30 TotalRoaartabllo $dKX0.16 639GX0,15 Non -Reportable Municipal Accrued Int Paid $-2,190.48 $-2,190.48 TOM NW11p4rUdli► I-ZI 4-dd 1HAS PPENHEIMEK Executive Summary CITY OF HUTCHINSON report as of 1210112021 XXXXXX9707 Summary Totals Original Face $14,694,000 Current Face (Par) $14,694,000 Market Principal $15,008,981 Accrued Interest $80,903 Cash & Cash Alternatives $0 Fixed Income Funds $0 Equity Balance $0 Total Portfolio Value $15,089,883 Next 12mo Cpn Cash Flow $300,944 Generic Annual Cpn Cash Flow $366,165 Weighted Averages Coupon' 2.492 % Maturity" 1.94 yrs Duration 1.82 Yield to Worst 0.670 % Yield to Maturity 0.712 % Market Price' 102.144 Tax Lots Holdings Included 43 of 43 'Par-Wtd, all else Mkt-Wtd. Avg lire used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Moody's UST/AGY/CD - PR/ETM Aaa AAA As AA A 'A Bea BBB Be BB -Be <BB NR NR None None 0% 20% 40% . Muni- 58.0% CD- 38.7% Agy - 3.3% S&P R Fed Tax -Exempt 0 Fed Taxable 0 Subj to Cap Gains 0 Subj to AMT $60,000 $40,000 $20,000 60% 60% 100% 40% 20% 0% I otiotiotiotiotiotiotiotiotio 0 0�0�0�0 0�0��0 0�0°'0°'0°'o°'o6Po°'o°'o°'o°'o°'oho�dati 40% 20% II O'10'LO'�OhOhOroO'1060o',tiO;ti'1;ti'L;ti'�;tih;tih;tiroti'1;ti6,tio"yO;y'1'y'L'y'�;yh;yh;yro;y'1;y6'yo"�OOx o0o'tio'LO'SOD+Oho6o'�oOOA,tiO,ti'ti,ti'L.ti'�.tib,tih.ti0,ti'1,ti0,tiA',1O,1'ti,1'L,l'�,lb,yh,l0,l�,lO,l�i '� Includes coupon cash/lows, for the next 12 months, from 12/012021 to 11/302022. Includes all tax lot holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash flows for the next 12 months, from 12/012021 to 11/302022. Projected Principal Paydowns for CMOs are produced by applying current pool speeds which are updated weekly. Assuming similar market conditions going forward, Projected Principal Paydowns for Pass-7hru securities are produced by celculating and applying concurrent historical speeds to future paydown schedules. Page 3 of 23 PPENFMWM R Totals & Averages @ Current Market CITY OF HUTCHINSON report as of 1210112021 XXXXXX9707 Original Face Value Current Face Value Valid Tax Lot Holdings Unrecognized Tax Lot Holdings Total Tax Lot Holdings $14,694,000 $14,694,000 43 0 43 ireltd Tax Lot Holdings' includes all tax lot holdings with recognized CUSIP and quantity. Priced Original Face Value $14,694,000 Priced Current Face Value $14,694,000 Tax Lot Holdings Included 43 of 43 Priced Market Principal $15,008,981 Average Coupon 2.492% Average Market Price 102.144 Includes all tax lot holdings with recognized CUSIP, quantity and market price on reporting date. Average coupon and market price weighted by market principal. Portfolio Totals Original Face Value Current Face Value Market Principal Value Accrued Interest Total Market Value Cash & Cash Alternatives Fixed Income Funds Equity Balance Total Portfolio Value Next 12mo Cpn Cash Flow Generic Annual Cpn Cash Flow Tax Lot Holdings Included Portfolio Averages $14,694,000 Coupon $14,694,000 Maturity $15,008,981 Duration $80,903 Convexity $15,089,883 Current Yield $0 Yield to Worst $0 Yield to Maturity $0 After Tax YTW $15,089,883 Taxable Equivalent YTW $300,944 After Tax YTM $366,165 Taxable Equivalent YTM 43 of 43 Market Price 2.492 % 1.94 yrs 1.82 0.060 2.440% 0.670% 0.712% 0.670% 0.670% 0.712% 0.712% 102.144 Includes all tax lot holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Portfolio average values are market -weighted, unless otherwise rioted. Coupon and market price are par -weighted. All prices have been normalized to par. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Includes coupon cash flows for the next 12 months, from 1210112021 to 11/30/2022. ATY/rEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.00%, a State of WA, and a State Tax rate of WA. Generic Annual Cpn Cash Flow is simply coupon rate times current face value, and does not consider acquisition date, redemption dates, long/short first coupons, ex -dividend dates, payment delays, etc. Duration and convexity figures represent modified duration to worst. Page 4 of 23 PPENHEIMEK Totals & Averages @ Acquisition CITY OF HUTCHINSON report as of 1210112021 XXXXXX9707 Original Face Value Current Face Value Valid Tax Lot Holdings Unrecognized Tax Lot Holdings Total Tax Lot Holdings $14,694,000 Portfolio Totals Portfolio Averages $14,694,000 Original Face Value $14,694,000 Yield to Worst (cost) 2.093% 43 Face Value at Acquisition $14,694,000 Yield to Worst (mkt) 0.670% 0 Original Principal Cost $14,825,051 Yield to Maturity (cost) 2.093% 43 Adjusted Principal Cost $14,712,529 Yield to Maturity (mkt) 0.712% Current Market Principal $15,008,981 Original Acquisition Price 100.892 Estimated Gain/(Loss) $296,452 Adjusted Cost Price 100.126 Tax Lot Holdings Included 43 of 43 Current Market Price 102.144 Valid Tax Lot Holdings' Incudes all tax lot holdings with recognized CUSIP and quantity. Original Face Value $14,694,000 Face Value at Acquisition $14,694,000 Tax Lot Holdings Included 43 of 43 Original Principal Cost $14,825,051 Average Acquisition Price 100.892 Includes all tax lot holdings with recognized CUSIP, quantity, acquisition date/price, full analytical calculations at acquisition, market price, and full analytical calculations on reporting date. Average values Q cost are weighted by respective original total acquisition costs. Includes all tax lot holdings with recognized CUSIP, quantity, and acquisition date/price. All prices have been normalized to par. Average acquisition price is weighted by original principal cost. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Page 5 of 23 PPENHEIMEK Position Details CITY OF HUTCHINSON report as of 1210112021 XXXXXX9707 Position Details CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 249218AU2 290 xxxxxx9707 Aa3/- DENVER COLO PUB SCHS CTFS 2.598% 100.085 Maturity 12/15/2021 0.047% (w) 0.047% 0.047% 05/14/2020 $290,148 $290,246 - Muni 1-97% Held (AaV--) PARTN 1211W021 0.03 Cuff Yield - 2.596% 102.428/1.0501A 100.051 $3,516 Material Events I Federally Taxable I Make Whole Call I Extraordinary Calls I Certificate of Participation Education I Semi -Annual Pay 8562845Z3 247 xxxxxx9707 -/- STATE BK INDIA NEW YORK N Y 2.350% 100.348 Maturity 01/26/2022 -0.002% (w) -0.002% -0.002% 05/09/2017 $247,000 $247,860 $860 Co 1-68% Held FDIC Cert A, 33682 01262022 0.15 Cun Yield - 2.342 % 100.000 / 2.349% 100.000 $2,067 0.3% Death Put I Foreign I Emerging I SBIIN I Semi -Annual Pay 1. 1 Restricted States: MT,OH,TX 081383Q87 430 xxxxxx9707 Al/AA BEMIDJI MINN 5.000% 100.784 Maturity 02/01/2022 0.131 % (w) 0.131 % 0.131 % 03/18/2020 $432,468 $433,371 $903 Muni 2-93% Held (All--) 02/012022 0.16 CurrYield - 4.961 % 106.618 / 1.400% 100.574 $7,286 0.2% S&P Outlook Stable I General Obligation I Recreation I AGMC Insured I Semi -Annual Pay 264474GV3 1,000 xxxxxx9707 Aa2l- DULUTH MINN INDPT SCH DIST 5.000% 100.704 Maturity 02/01/2022 0.616% (w) 0.616% 0.616% 03/26/2020 $1,003,770 $1,007,040 $3,270 Muni 6.81% Held (BeI/-) N0709 CTFS PARTN 02/012022 0.16 Curr Yield - 4.965% 104.29712.600% 100.377 $16,944 0.3% Material Events I Certificate of Participation I Education I Semi -Annual Pay 38148PGX9 247 xxxxxx9707 -/- GOLDMAN SACHS BK USA 2.300% 100.585 Maturity 03/08/2022 0.052% (w) 0.052% 0.052% 05/09/2017 $247,000 $248,445 $1,445 Co 1-68% Held FDIC Cert A, 33124 03/082022 0.26 Cuff Yield - 2.287% 100.00012.299% 100.000 $1,339 0.6% Death Put I GS I Semi -Annual Pay 87164XPZ3 245 xxxxxx9707 -/- SYNCHRONYBANK 2.400% 100.797 Maturity 04/07/2022 0.072% (w) 0.072% 0.072% 05/09/2017 $245,000 $246,953 $1,953 CD 1-67% Held FDIC Cert A, 27314 04/072022 0.34 Cuff Yield - 2.381 % 100.000 / 2.400% 100.000 $918 0.8% Death Put I SYF I Semi -Annual Pay I Restricted States: TX 574446GV6 500 xxxxxx9707 Aal/- MARYSVILLE MICH PUB SCHS DIST 2.317% 100.786 Maturity 05/01/2022 0.401 % (w) 0.401 % 0.401 % 05/09/2017 $494,230 $503,930 $9,700 Muni 3.40% Held (AV-) 05/012022 0.41 Cuff Yield - 2.299% 98.84612.565% 98.846 $1,030 2.0% Material Events I Federally Taxable I General Obligation I Education I Semi -Annual Pay 64971 WJ35 500 xxxxxx9707 Aal/AAA NEW YORK N Y CITY TRANSITIONAL 1.650% 100.598 Maturity 05/01/2022 0.194% (w) 0.194% 0.194% 05/09/2017 $497,125 $502,990 $5,865 Muni 3.40% Held (AsI/-) FIN AUTH REV 05/012022 0.41 Cuff Yield - 1.640% 99.425 / 1.771% 99.425 $733 1.2% Material Events I Federally Taxable I S&P Outlook Stable I Make Whole Call I Revenue I Government I Semi -Annual Pay 977100GU4 500 xxxxxx9707 Aa2l- W ISCONSIN ST GEN FD ANNUAL 1.720% 100.631 Maturity 05/01/2022 0.184% (w) 0.184% 0.184% 08/26/2020 $502,705 $503,155 $450 Muni 3.40% Held (As2/--) APPROPRIATION REV 05/012022 0.41 Cuff Yield - 1.709% 102.208 / 0.400% 100.541 $764 0.1% Material Events I Federally Taxable I State Taxable I Make Whole Call I Pro -Rats I Revenue I Government I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9. Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA. Page 6 of 23 PPENHEIMEK Position Details (continued...) report as of 1210112021 CITY OF HUTCHINSON XXXXXX9707 CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 13281 NYX4 205 xxxxxx9707 Aat/AA CAMDEN CNTY N J IMPT AUTH REV- 0.591% 100.223 Maturity 07/15/2022 0.229%(w) 0.229% 0.229% 09/10/2020 $205,240 $205,457 $217 Muni 1-40% Held (Aa1/-) CROSSROADS REDEV PROJ 07/152022 0.61 Cuff Yield - 0.590% 100.351 / 0.400% 100.117 $464 0.1% Material Events I Federally Taxable I S&P Outlook Stable I Revenue I Government I Semi -Annual Pay 15721 UCT4 245 xxxxxx9707 -/- CFBANK FAIRLAWN OH 3.250% 101.937 Maturity 07/19/2022 0.147% (w) 0.147% 0.147% 12/19/2018 $245,000 $249,746 $4,746 Co 1-67% Held FDIC Cert A, 28263 07/192022 0.62 Cuff Yield - 3.188 % 100.000 / 3.250% 100.000 $305 1.9% Death Put I CFBK I Monthly Pay I Restricted States: CA,PR,TN,TX 02587DV47 245 xxxxxx9707 -P AMERICAN EXPRESS CENTURIAN BK 2.350% 101.481 Maturity 08/08/2022 0.168% (w) 0.168 % 0.168 % 08/08/2017 $245,000 $248,628 $3,628 Co 1-67% Held CTF DEP PROGRAM BOOK ENTRY 08/o8/2022 0.68 Cuff Yield - 2.316% 100.00012.350% 100.000 $1,846 ".s% FDIC Cent A, 27471 Death Put I AXP I Semi -Annual Pay I Restricted States: OH, TX 01748DAY2 245 xxxxxx9707 -/- ALLEGIANCE BK TEX HOUSTON 2.200% 101.775 Maturity 11/03/2022 0.263% (w) 0.263% 0.263% 11/03/2017 $245,000 $249,349 $4,349 Co 1-67% Held FDIC Cert A, 58629 11/032022 0.91 Cuff Yield - 2.162 % 100.000 / 2.200% 100.000 $0 1.8% Death Put I ABTX I Monthly Pay I Restricted States: TX 254672WU8 245 xxxxxx9707 -/- DISCOVER BK 2.450% 102.089 Maturity 11/18/2022 0.267% (w) 0.267% 0.267% 05/09/2017 $245,000 $250,118 $5,118 Co 1-67% Held FDIC Cert A, 5649 11/18/2022 0.95 CurrYield - 2.400% 100.00012.450% 100.000 $247 21% Death Put I DFS I Semi -Annual Pay 214201GK5 150 xxxxxx9707 A2/- COOK CNTY ILL SCH DIST NO 0.000% 97.899 Maturity 12/01/2022 2.147% (w) 2.147% 2.147% 10/27/2020 $148,776 $146,848 ($1,927) Muni 1.02% Held (-/-) 089MAYWOOD 12/012022 0.98 Cuff Yield - 0.000% 98.34110.800% 99.184 $0 (1.3%) Material Events I Federally Taxable I State Taxable I General Obligation I Education I AGMC Insured 949495AQ8 245 xxxxxx9707 -/- WELLS FARGO NATL BK WEST LAS V 1.900% 101.773 Maturity 01/17/2023 0.319% (w) 0.319% 0.319% 01/17/2020 $245,000 $249,344 $4,344 Co 1-67% Held FDIC Cert A, 27389 01/17/2023 1.11 Cuff Yield - 1.867 % 100.000 / 1.900% 100.000 $204 1.8% Death Put I WFC I Monthly Pay 58404DDMO 245 xxxxxx9707 -/- MEDALLION BK UTAH 2.850% 103.149 Maturity 03/06/2023 0.335% (w) 0.335% 0.335% 03/05/2019 $245,000 $252,715 $7,715 CD 1-67% Held FDIC Cert A, 57449 03/062023 1.24 Cuff Yield - 2.763 % 100.000 / 2.850% 100.000 $536 3.1% Death Put I MEDBNK I Monthly Pay I Restricted States: AL,OH,TX 149159MQ5 245 xxxxxx9707 -/- CATHAY BK LOS ANGEL CALIF 3.150% 104.146 Maturity 06/08/2023 0.398%(w) 0.398% 0.398% 06/08/2018 $245,000 $255,158 $10,158 Co 1-67% Held FDIC Cert A, 18503 06/082023 1.47 Cuff Yield - 3.025 % 100.000 / 3.150% 100.000 $3,764 4.1% Death Put I CATY I Semi -Annual Pay I Restricted States: CA, NY Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9. Duration figure represents modified duration to worst. ATY,7EY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA. Page 7 of 23 PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON report as of 1210112021 XXXXXX9707 CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 856425AR4 245 xxxxxx9707 i- STATE BANK OF LISMORE LISMORE 3.100% 104A96 Maturity 06/27/2023 0.409% (w) 0.409% 0.409% 06/27/2018 $245,000 $255,280 $10,280 Co 1-67% Held MN 06/27/2023 1.53 Cuff Yield - 2.975% 100.00013.100% 100.000 $125 4.2% FDIC Cert #., 8190 Death Put I SBKLIS I Monthly Pay 45581EAX9 245 xxxxxx9707 -/- INDUSTRIAL& COML BK CHINA USA 3.300% 104.539 Maturity 06/30/2023 0.404% (w) 0.404% 0.404% 08/30/2018 $245,000 $256,121 $11,121 CO 1.67% Held FDIC Cert A, 24387 06/3012023 1.54 Cuff Yield - 3.157 % 100.000 / 3.300% 100.000 $66 4.5% Death Put I INDCMB I Monthly Pay I Restricted States: NON-USACCOUNTS 75472RAW1 245 xxxxxx9707 -/- RAYMOND JAMES BK NATL ASSN 1.700% 102.118 Maturity 08/14/2023 0.445% (w) 0.445% 0.445% 02/14/2020 $245,000 $250,189 $5,189 Co 1.67% Held FDIC Cert A, 33893 0811412023 1.67 Cuff Yield - 1.665% 100.000 / 1.700% 100.000 $1,267 2.1% Death Put I RJF I Semi -Annual Pay 59833LAF9 245 xxxxxx9707 -/- MIDWEST INDPT BK MO 3.150% 104.790 Maturity 09/18/2023 0.465% (w) 0.465% 0.465% 09/17/2018 $245,000 $256,736 $11,736 CO 1.67% Held FDIC Cert A, 25849 09/1 &12023 1.74 Cuff Yield - 3.006 % 100.000 / 3.150% 100.000 $338 4.8% Death Put I MIDINB I Monthly Pay 61760ARSO 245 xxxxxx9707 d- MORGAN STANLEY PRIVATE BK 3.550% 105.731 Maturity 11/08/2023 0.562% (w) 0.562% 0.562% 11/08/2018 $245,000 $259,041 $14,041 Co 1.67% Held NATL 111082023 1.87 Cuff Yield - 3.358% 100.000 / 3.550% 100.000 $596 5.7% FDIC Cent A, 34221 Death Put I MS I Semi -Annual Pay 538036CZ5 245 xxxxxx9707 -/- LIVE OAK BANKING COMPANY 2.500% 103.979 Maturity 12/13/2023 0.526% (w) 0.526% 0.526% 12/13/2017 $245,000 $254,749 $9,749 Co 1.67% Held WILMINGTON NC, 12/132023 1.98 Cuff Yield - 2.404% 100.00012.500% 100.000 $34 4.0% FDIC Cert A, 58665 Death Put I LIVOAK I Monthly Pay 06251AV80 245 xxxxxx9707 -/- BANK HAPOALIM B M NEW YORK 3.200% 105.596 Maturity 01/23/2024 0.565% (w) 0.565% 0.565% 01/23/2019 $245,000 $258,710 $13,710 Co 1.67% Held FDIC Cert A, 33686 012312024 2.06 Cuff Yield - 3.030% 100.000 / 3.200% 100.000 $2,857 5.6% Death Put I Foreign I Emerging I HAPOAL I Semi -Annual Pay I Restricted Stales: MT,TX 20033AP91 245 xxxxxx9707 -/- COMENITY CAP BK UTAH 3.100% 105.481 Maturity 02/15/2024 0.595% (w) 0.595% 0.595% 02/15/2019 $245,000 $258,428 $13,428 Co 1.67% Held FDIC Cert A, 57570 02/152024 2.13 Cuff Yield - 2.939% 100.000 / 3.100% 100.000 $375 5.5% Death Put I ADS I Monthly Pay I Restricted Stales: OH,TX 057864AZ3 485 xxxxxx9707 Aa2/AA BALDWIN CNTY ALA PUB BLDG AUTH 3.000% 105.590 Maturity 03/01/2024 0.492% (w) 0.492% 0.492% 03/20/2020 $490,248 $512,112 $21,864 Muni 3.30% Held (A821--) BLDG REV - JAIL PROJ 0310112024 2.17 Cuff Yield - 2.841 % 101.867 / 2.500% 101.082 $3,718 4.5% Material Events I S&P Outlook Stable I Extraordinary Calls I Revenue I Government I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9. Duration figure represents modified duration to worst. ATY(TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA. Page 8 of 23 PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON report as of 1210112021 XXXXXX9707 CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 90348JJQ4 245 xxxxxx9707 -/- UBS BK USA SALT LAKE CITY UT 2.900% 105.226 Maturity 04/032024 0.644% (w) 0.644% 0.644 % W03/2019 $245,000 $257,804 12,81r1 CD 1-67% Held FDIC Cart A, 57565 04/03/2024 2.26 Cuff Yield - 2.756 % 100.000 / 2.900% 100.000 $0 .- Death Put I UBS I Monthly Pay 20056UAV6 500 xxxxxx9707 -/AA COMMERCE CALIF CMNTY DEV 3.000% 104.957 Maturity 08/012024 1.104% (w) 1.104% 1.104% 05/09/2017 $510,275 $524,785 t;14, U Muni 3.40% Held (-IA) COMMN SUCCESSOR AGY TAX 08/012024 2.54 Cuff Yield - 2.858 % 105.319 / 2.200% 102.055 $5,083 2.,15. ALLOCATION Federally Taxable I S&P Outlook Stable I DID I Revenue I Government I AGMC Insured I Semi -Annual Pay 438687KT1 1,000 xxxxxx9707 Aa1/- HONOLULU HAWAII CITY & CNTY 1.832% 102.324 Maturity 08/012024 0.945% (w) 0.945% 0.945% 10/30/2019 $996,000 $1,023,240 "„27-40 Muni 6-81% Held (As1/--) 08/012024 2.58 Cuff Yield - 1.790% 99.60011.920% 99.600 $6,208 - Material Events I Federally Taxable I Make Whole Call I General Obligation I Government I Semi -Annual Pay 20772,13,19 570 xxxxxx9707 Aa3/A+ CONNECTICUT ST 2.400% 103.839 Maturity 08/152024 0.956% (w) 0.956% 0.956% 07/11/2019 $568,906 $591,882 $22,477 Muni 3.88% Held (Aa3y 0811WO24 2.60 Cuff Yield - 2.311 % 99.80812.440% 99.808 $4,104 4.09'. Material Events I Federally Taxable I S&P Outlook Stable I General Obligation I Government I Semi -Annual Pay 64971QJ38 500 xxxxxx9707 Aal/AAA NEWYORK NY CITY TRANSITIONAL 2.600% 101.651 Next Call 11/012022 0.778% (w) 0.778% 0.778% 05/09/2017 $486,750 $508,255 o2' -r- Muni 3.40% Held (As1/-) FIN AUTH REV 11/012024 0.90 Maturity 11/012024 2.013% 2.013% 2.013% 97.35012.998% 97.350 $1,156 4. a Cuff Yield - 2.558% Material Events I Federally Taxable I S&P Outlook Stable I Callable I Revenue I Government I Semi -Annual Pay 287299MR9 150 xxxxxx9707 -/AA+ ELK GROVE VILLAGE ILL 1.000% 99.566 Maturity 01/012025 1.144% (w) 1.144% 1.144% 11/01/2021 $150,000 $149,349 ($651) Muni 1.02% Held (-/-) 01/012025 3.01 Cuff Yield - 1.004% 100.000/1.000% 100.000 $521 (0.4%) Federally Taxable I State Taxable I S&P Outlook Stable I Short First Coupon I General Obligation I Government I Semi -Annual Pay 696583GV9 460 xxxxxx9707 Aal/AAA PALM BEACH FLA REV 2.500% 104.310 Maturity 01/012025 1.073% (w) 1.073% 1.073% 01/08/2020 $466,136 $479,826 $13,690 Muni 3.13% Held (As1/--) 01/01/2025 2.94 Cuff Yield - 2.397% 102.12012.050% 101.334 $4,856 2.9% Material Events I Federally Taxable I S&P Outlook Stable I Revenue I Government I Semi -Annual Pay 59013KFJO 245 xxxxxx9707 -/- MERRICK BK SOUTH JORDAN UTAH 1.800% 102.717 Maturity 01/312025 0.928% (w) 0.928% 0.928% 01/31/2020 $245,000 $251,657 $6,657 CD 1-67% Held FDIC Cert A, 34519 01/31/2025 3.07 Cuff Yield - 1.752 % 100.000 / 1.800% 100.000 $36 2.7% Death Put I MERICK I Monthly Pay I Restricted States: OH,TX 16166NCL7 300 xxxxxx9707 -/AA- CHASKA MINN ECONOMIC DEV 3.430% 105.549 Maturity 02/012025 1.622% (w) 1.622% 1.622% 02/03/2020 $314,955 $316,647 $1,692 Muni 2.04% Held 60 AUTHLEASE REV 02/012025 2.97 Cuff Yield - 3.250% 107.752 / 1.800% 104.985 $3,487 0.5% Material Events I Federally Taxable I State Taxable I S&P Outlook Negative I Revenue I Industrial I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (001)), The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9. Duration figure represents modified duration to worst. ATY(TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA. Page 9 of 23 PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON report as of 1210112021 XXXXXX9707 CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 05465DAE8 245 xxxxxx9707 -/- AXOS BK SAN DIEGO CALIF 1.650% 102.270 Maturity 03/26/2025 0.954% (w) 0.954% 0.954 % 03/26/2020 $245,000 $250,562 $5,561 Co 1.67% Hord FDIC Cart #., 35546 03/262025 3.22 Cuff Yield - 1.613 % 100.000 / 1.650% 100.000 $78 2.3% Death Put I BOR I Monthly Pay 59334PJA6 375 Xxxxxx9707 -/AA MIAMI-DADE CNTY FLA TRAN SYS 0.900% 99.076 Maturity 07/01/2025 1.164% (w) 1.164% 1.164% 11/23/2021 $373,012 $371,535 ($1,478) Muni 2.55% Held 6/9 SALES SURTAX REV 07/012025 3.50 Cuff Yield - 0.908% 99.470 / 1.050% 99.470 $1,425 (0.4%) Material Events I Federally Taxable I S&P Outlook Stable I Revenue I Government I Semi -Annual Pay 29278TMJ6 245 xxxxxx9707 -/- ENERBANK USA UT 2.000% 103.605 Maturity 10/31/2025 1.059% (w) 1.059% 1.059% 10/31/2019 $245,000 $253,832 $8,832 Co 1.67% Held FDIC Cart #., 57293 10/312025 3.76 Cuff Yield - 1.930 % 100.000 / 2.000% 100.000 $40 3.6% Death Put I CMS I Monthly Pay I Restricted Stales: OH,TX 032879UV8 500 xxxxxx9707 -/AA ANCHOR BAY MICH SCH DIST 1.250% 99.669 Maturity 05/01/2026 1.327% (w) 1.327% 1.327% 07/16/2020 $502,785 $498,345 ($4,440) Muni 3.40% Held (-/-) 05/01/2026 4.27 Cuff Yield - 1.254% 100.726 / 1.120% 100.557 $556 (0.9%) Material Events I Federally Taxable I S&P Outlook Stable I General Obligation I Education I Semi -Annual Pay 89235MLD1 245 xxxxxx9707 4- TOYOTA FINL SVGS BK HEND NV 0.950% 99.017 Maturity 07/22/2026 1.168% (w) 1.168% 1.168% 07/22/2021 $245,000 $242,592 ($2,408) Co 1.67% Held FDIC Cart #., 57542 07/22/2026 4.50 Cuff Yield - 0.959% 100.000 / 0.950% 100.000 $854 (1.0%) Death Put I TOYFBN I Semi -Annual Pay I Restricted States: OH,TX 798306WO5 140 xxxxxx9707 Aa2/- SAN JUAN CALIF UNI SCH DIST 1.201% 98.977 Maturity 08/01/2026 1.429% (w) 1.429% 1.429% 11/12/2021 $140,000 $138,568 ($1,432) Muni 0.95% Held (Aa2/--) 08/012026 4.50 Cuff Yield - 1.213% 100.000/1.201% 100.000 $570 (1.0%) Federally Taxable I Make Whole Call I General Obligation I Education I Semi -Annual Pay 3130APC45 500 xxxxxx9707 Aaa/AA+ FEDERAL HOME LOAN BANKS 1.180% 99.477 Next Call 12/26/2021 9.062% 9.062% 9.062% 10/26/2021 $500,000 $497,385 ($2,615) Agy 3.40% Held 10262026 4.74 Maturity Cuff Yield 10/26/2026 - 1.290 % (w) 1.186% 1.290 % 1.290 % 100.000 / 1.180% 100.000 $590 (0.5%) Moody's Outlook Stable I S&P Outlook Stable I FHLB I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW. Duration figure represents modified duration to worst. ATY(TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA. Page 10 of 23 r ppENHEIMEk Coupon Cash Flow - Year 1 CITY OF HUTCHINSON report as of 1210112021 XXXXXX9707 Coupon Cash Flowby •' Time Period: 1210112021 - 1113012022 Dec'21 Jan'22 Feb'22 Mar'22 Apl'22 May'22 Jun'22 Jul'22 Aug'22 Sep'22 Oct'22 Nov'22 Dee22 Total %Tot Agency $2,950 $2,950 $5,900 2.0 Agency Pass-Thru - - - - Asset -Backed - - - - - CD $10,681 $15,064 $11,894 $9,272 $9,919 $14,101 $10,835 $11,854 $11,257 $6,311 $6,157 $13,721 $131,064 43.6% CMO - - - - - - - - - - - - - - Corporate - - - - - - - - - Muni: Fed Tax $3,767 $8,681 $29,486 - $23,842 $8,793 $29,486 - $9,625 $113,680 37.8% Muni: Tax -Exempt - - $35,750 $7,275 - - - $7,275 - $50,300 16.7% Muni: Subj AMT - - - - - Pfd: Fed Tax Pfd: Tax -Exempt Pfd: Cap Gains Treasury -I Total $14,448 $23,745 $77,129 $16,547 $12,869 $37,944 $10,835 $20,647 $40,742 $13,586 $9,107 $23,346 $300,944100.0% Fed Tax -Exempt - - $35,750 $7,275 - - - - - $7,275 - - $50,300 16.7% Fed Taxable $14,448 $23,745 $41,379 $9,272 $12,869 $37,944 $10,835 $20,647 $40,742 $6,311 $9,107 $23,346 $250,644 83.3% Subj to Cap Gains - - - - - - - - - - - - - - Subj to AMT Fed Tax -Exempt 0 Fed Taxable 0 Subj to Cap Gains 0 Subj to AMT $60,000 $40,000 $20,000 $0M ■ ■ - = ■ M ■ ■ M � ■ Dec'21 Jan'22 Feb'22 Mar'22 Apr22 May'22 Jun'22 Jul'22 Aug 22 Sep'22 Oct'22 Nov'22 Dec'22 Includes all tax holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash Mows for the next 12 months, from 1210112021 to 1113012022. Totals are the sum of rounded displayed values. The cash flows displayed are only estimates. Your actual interest and principal payments may be higher or lower than these estimates. Projected Principal Paydowns for CMOs are produced by applying current pool speeds which are updated weekly. Assuming similar market conditions going forward, Projected Principal Paydowns for Pass-Thru securities are produced by calculating and applying concurrent historical speeds to future paydown schedules. Page 11 of 23 PPENHEIMEK Maturity & Duration - All CITY OF HUTCHINSON report as of 1210112021 XXXXXX9707 40% e 20% 24 e m I0% ti1P S, ��gyp ab §5 "q 'b-,p°°'ry°b" b°'°p°'ti°ryoy�c'e� Qe m 40% A d� v 20% ° o � 0,6 o I I o� oti o� o° o°j ob o1 0� o° ^r° ti~ 4 ti� tia tih tib ^r1 ti� ^r°' ti° ti~ titi ti� tia tih tib tit y° ti°' '�° o' °o °ti °ti °^i °DI °ci °H °1' °0 °°' ,tic ,titi ,titi ,ti'N tia tih' ,tiH ,tit ,ti0 ,tioi' .yo' .yti .yti .y^i tia tih' ,Lki ,L1 ,L0 ,y°' 'S Displays represent % ofmarket principal for all tax lot holdings with a recognized CUSIP, quantity, Current market price and full analytical tabulations Average Ilfe used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Duration figure represents modified duration to worst. Year Curr Face % Mkt Principal % Range Curr Face % Mkt Principal % 2021 $290,000 1.97% $290,246 1.93% 00-01 $5,794,000 39.43% $5,842,391 38.93% 2022 $5,004,000 34.05% $5,043,890 33.61% 01-02 $2,205,000 15.01% $2,289,331 15.25% 2023 $2,205,000 15.01% $2,289,331 15.25% 02-03 $4,050,000 27.56% $4,223,434 28.14% 2024 $3,790,000 25.79% $3,935,216 26.22% 0304 $1,260,000 8.57% $1,276,934 8.51% 2025 $2,020,000 13.75% $2,073,407 13.81% 04-05 $1,385,000 9.43% $1,376,889 9.17% 2026 $1,385,000 9A3% $1,376,889 9.17% 05-06 2027 06-07 2028 07-08 2029 08-09 2030 09-10 2031 10-11 2032 11-12 2033 12-13 2034 13-14 2035 14-15 2036 15-16 2037 16-17 2038 17-18 2039 18-19 2040 19-20 2041 20-21 2042 21-22 2043 22-23 2044 23-24 2045 24-25 2046 25-26 2047 26-27 2048 27-28 2049 28-29 2050 29-30 2051+ 30+ Perpetual Page 12 of 23 CITY OF HUTCHINSON Pedestrian and Bicycle Advisory Committee Wednesday, December 16th, 2020 2:00 p.m. Via Zoom meeting Meetin! Minutes Members present: Michelle Kiefer, Dave May, John Hassinger, Mark Hannaeman Others Present: Sara Witte Absent: Kent Exner (City Engineer), John Olson (Public Works), Dolf Moon (PRCE), Steve Cook 1. Review of last meeting minutes — September 2020 Motion to approve made by John H., seconded by Dave M. 2. Education/Promotion/Community Wellness a) Bike/Walk to Work/School- 0 `Bike to Anywhere" day promoted by MNDOT with a photo contest b) Bike Rides- None to report- all virtual c) Friends of Luce Line- Nothing to report d) SHIP -Brett -Nothing to report e) Walk, Bike, Fun program updates -Michelle reported the 3-part Teacher guide (self - paced) Zoom training through BikeMN is completed. 3. Trail Counts Physical counting was conducted at Eheim in July, data will be shared at next meeting 4. Trail Projects 2021 upcoming project- no information to share at this point 5. Street Crossings/Bike racks Hwy 7 & Montana update- HAWK system -Kent emailed that the project should be bid soon with potential completion of August 2021 6. Committee Goals for 2020: Community Outreach on bike education- possible class again for seniors Other discussion: Logo for our committee, something that the community would recognized- Sara will talk with Matt Jaunich to see if this is possible and then have a conversation with Beth at Vivid Image Fill vacant seat -Deb Card (PE teacher at HHS) filled out an interest form 2021 programs- Bike Rodeo in conjunction with the JC Helmet distribution -Sara will reach out to the JC group NEXT MEETING: March 17th, 2021 2:00 p.m. CITY OF HUTCHINSON Pedestrian and Bicycle Advisory Committee Wednesday, March 17th, 2021 2:00 p.m. Via Zoom meeting Meeting Minutes Members present: Michelle Kiefer, John Hassinger, Brandon Begnaud (Council Rep) Others Present: Sara Witte, Kent Exner, Steve Cook (Friends of Luce Line) Absent: Mark Hanneman, Deb Card, Dave May, John Olson (Public Works) Welcome Brandon to his first Bike & Ped meeting! 1. Review of last meeting minutes — December 2020 Motion to approve made by John H., seconded by Michelle K. 2. Education/Promotion/Community Wellness a) Bike/Walk to Work/School- 0 1st Wed of May b) Bike Rides- None to report currently c) Friends of Luce Line- Steve asked group for ideas to fund along Luce Line -maybe a possible shelter in Silver Lake? City of Winsted is going to be installing a Bike station. Currently the Friends group has approximately 25 members and are always looking for more. d) SHIP-Brett-$1000 grant available. Idea for Fix it Station at the school campus came up between the HS and MS. Michelle will talk with Deb Card and Rob Daneker-HS principal. e) Walk, Bike, Fun program updates -Michelle reported the Teacher guide (self -paced) Zoom training through BikeMN is completed. 3. Trail Counts Physical counting data was shared from July 2020 4. Trail Projects Kent shared on 2021 upcoming projects: School Rd. trail (SW&NW)-including spur by Tokyo Grill, New section of trail by Grove/Brown Streets to Lind, extend sidewalk north side of Hwy 7 east from Lions East park to TDK 5. Street Crossings/Bike racks Hwy 7 & Montana update- HAWK system- bid has been awarded for work to be done this year 6. Committee Goals for 2021: Community Outreach on bike education- class for seniors- John H. will talk with Chad at Outdoor Motion to see if there is any interest. Sara spoke with September at the Senior Center and will put insert into the monthly newsletter. Other discussion: Filled vacant seat -Deb Card (PE teacher at HHS) 2021 programs- Bike Rodeo at Rotary Park in conjunction with the JC Helmet distribution - Thursday June loth from 5-8pm Solar Lighting along Luce Line- Sara also mentioned to John Olson on additional lighting around the Linden park trail since lots of people walk that when dark. NEXT MEETING: June 16th, 2021 2:00 p.m. *Location TBD* CITY OF HUTCHINSON Pedestrian and Bicycle Advisory Committee Wednesday, June 16th, 2021 @ 2:00 p.m. Oddfellows Park Shelter Meeting Minutes Members present: Deb Card, Dave May Others Present: Sara Witte, Lynn Neumann, Brett Nelson (SHIP) Absent: John Hassinger, Mark Hanneman, Michelle Keifer, Brandon Begnaud (Council Rep), Kent Exner (City Engineer), John Olson (Public Works) 1. Review of last meeting minutes — March 2021 Motion to approve made by Deb C., seconded by Dave May. 2. Education/Promotion/Community Wellness a) Bike/Walk to Work/School- No Update b) Bike Rides/Events- Tour De Tonka (8/6/21), Tour of Saints- St. Joseph c) Friends of Luce Line- No Update d) SHIP -Brett -Funding Fix it Station at the school campus. Potential of $2K for 2022. e) Walk, Bike, Fun program updates -Michelle — No Update 3. Trail Counts Physical counting to be conducted at Eheim first part of July: Deb, Dave, John H & friends Sara reported that our current TrafX trail counting equipment is out of date and the docking system does not work. Lynn & Sara will look for other sources to possibly fund replacement equipment Brett will talk with MNDOT about borrowing their counters to obtain info on Bluff and Oddfellows areas 4. Trail Projects Reviewed off March minutes: 2021 upcoming projects: School Rd. trail (SW&NW)- including spur by Tokyo Grill, New section of trail by Grove/Brown Streets to Lind, extend sidewalk north side of Hwy 7 east from Lions East park to TDK 5. Street Crossings/Bike racks Hwy 7 & Montana update- HAWK system- Kent shared with Sara that materials should be arriving in late June with construction starting in July Deb brought up concern of McDonald Dr. and HHS parking lot for a crosswalk- Sara will get in touch with John Olson at Street Dept. 6. Committee Goals for 2021: Community Outreach on bike education- class for seniors? Youth? Other discussion: Quarterly Meetings will be held at 3pm, instead of 2pm-Deb C. request NEXT MEETING: September 151h, 2021 2:00 p.m. *Location TBD* /-' HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Teleconference Call (GoToMeeting) Tuesday, November 16, 2021, 7:00 AM Minutes CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order virtually in GoToMeeting. Members Present: Steve Jensen, and Kimberly Merwin virtually in GoToMeeting, Gary Forcier in person. Staff Present: Judy Flemming and Jocelyn Jacobson. a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions and/or corrections. Gary Forcier moved to approve the agenda as presented and Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; & Merwin — Aye. The motion carried unanimously. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 21, 2021 Steve Jensen moved to approve the Minutes of the regular board meeting and Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; & Merwin — Aye. The motion carried unanimously. 3. FINANCIAL REPORTS Gary Forcier moved to approve the: a. Consideration of City Center General Fund payments of $10,601.73 for checks 9226 to 9229 b. Consideration of October 31, 2021 City Center financial statements c. Consideration of Park Towers operating account payments of $34,733.66 for checks 15516 to 15539 d. Consideration of Park Towers Security Deposit account payments of $471.53 for check 1600 e. Consideration of September 30, 2021 Park Towers financial statements • Kimberly Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; & Merwin — Aye. The motion carried unanimously. 4. PARK TOWERS a. Park Towers November Newsletter - FYI b. Park Towers operations update, Box Score Vacancy Report c. City Rental Registration Inspection Plus Reprograming Unit Doors November 9a' & 10"h • Everything ran smoothly • Many repairs were able to be made this week with the annual inspection • Only one bad housekeeping unit d. Continued Annual Recertification of Tenants • Tenants in charge of recertification paperwork • About 20 still need to turn in documents November 16, 2021 Minutes Page 1 of 2 STARTING PROPERTY TAXES ON ISLAND VIEW HEIGHT LOTS Judy Flemming will be researching projects for the property. Gary Forcier talked about selling. Renee Kotlarz suggested looking for possibilities. 6. COMMUNICATIONS: a. Renee will not be attending December meeting b. FYI — North Bluff street house will be removed week of November 15, 2021 c. Negotiations are in place with the city and property owner for a property near City Center. 7. ADJOURNMENT Gary Forcier moved to adjourn and Kimberly Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; & Merwin — Aye. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Judy F19mming, HRA Executive Director Gary Fo ier, Secretary/Treasurer Q November 16, 2021 Minutes Page 2 of 2