cp11-09-21j
FOR
HUTCHINSOW {
A CITY ON PURPOSE.
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, NIINNESOTA
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, November 9, 202-1
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the -Hutchinson City Council has called aspecial workshop meeting
for Tuesday, November 9, 2021, at 4:00 p.m. in the Council Chambers at the Hutchinson City
Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose:
• BUDGET WORKSHOP #4 (ENTERPRISE FUNDS)
Matthew 7a City Administrato
DATED: November 4, 2021
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, NOVEMBER 9, 2021
CITY CENTER — COUNCIL CHAMBERS
('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Hutchinson Evangelical Free Church
(The invocation is a voluntary expression ojthe private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(T is is an opportunity or members o the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the ayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 26, 2021
CONSENT AGENDA
(The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Transient Merchant License to Tina Novotny for Pop -Up
Sale at The Depot
(b) Consideration for Approval of Small Business Saturday Event on November 27, 2021
(c) Consideration for Approval of Snowplow Truck and Equipment Purchase
(d) Consideration for Approval of Airport Hangar 1790 Memorandum of Lease and Subordination
Agreement
(e) Consideration for Approval of Resolution No. 15371 — Authorization to Execute MnDOT
Aeronautics Maintenance and Operations Agreement and Contract
CITY COUNCIL AGENDA — November 9, 2021
(f) Consideration for Approval of Airport Rescue Grant Program Application
(g) Consideration for Approval of Out -of -State Travel for Kent Exner to Attend Transportation
Research Board Annual Meeting in Washington D.C. from January 9 — 13, 2022
(h) Consideration for Approval of Issuing Temporary Liquor License to Down With Diabetes
Alliance on November 27, 2021, at Hutchinson Event Center
(i) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M.
8. 2022 PAVEMENT MANAGEMENT PROGRAM (LETTING NO. 1, PROJECT NO. 22-01)
(a) Approve/Deny Resolution No. 15369 - Resolution Ordering Improvement and Preparation of
Plans and Specifications
(b) Approve/Deny Resolution No. 15370 - Resolution Approving Plans and Specifications and
Ordering Advertisement for Bids
COMMUNICATIONS RE UESTS AND PETITIONS
(The purpose o this portion oj the agenda is to provide the ounci with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY RESOLUTION NO. 15372 — ADOPTING CITY'S SNOW REMOVAL AND
ICE CONTROL POLICY
10. APPROVE/DENY APPLICATION FOR FEDERAL SAFETY FUNDS (CSAH 115 &
JEFFERSON STREET SE INTERSECTION)
GOVERNANCE
(T ze purpose o t tis portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) public Arts Commission Minutes from September 8, 2021
�b) EDA Board Minutes from September 22, 2021
c) Library Board Minutes from September 27, 2021
MISCELLANEOUS
12. STAFF UPDATES
2
CITY COUNCIL AGENDA November 9, 2021
13. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, OCTOBER 26, 2021
CITY CENTER — COUNCIL CHAMBERS
('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Pat May,
Chad Czmowski and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Kent Exner,
City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Sebesta, to approve the minutes as presented. Motion carried
unanimously.
2. INVOCATION — A moment of silence was held
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15366 — Resolution Accepting Cash Donations for Hutchinson Police Department
Future Equipment Purchases
(b) Resolution No. 15368 — Resolution Accepting Cash Donation from Hassan Valley Lodge 9109 for
Flag Pole Set-up at Senior Center
Motion by May, second by Sebesta, to approve Resolution Nos. 15366 and 15368. Motion
carried unanimously.
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 12, 2021
Motion by Czmowski, second by Christensen, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
CITY COUNCIL MINUTES October 26, 2021
(a) Appointment of Kyle Wendling to PRCE Board to August 2024
(b) Consideration for Approval of Workforce Sharing Agreement Between City of Hutchinson and
Hutchinson Housing & Redevelopment Authority
(c) Consideration for Approval of Purchasing Wheel Loader for Creekside
(d) Consideration for Approval of Professional Services Agreement with KLM Engineering Inc. for
Repairs and Cleaning of City Water Towers
(e) Consideration for Approval of Resolution No. 15367 — Resolution for Certification of Special
Assessments from the City of Hutchinson to McLeod County Auditor
(f) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Sebesta, to approve consent agenda. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS RE UESTS AND PETITIONS
e purpose o this portion o the agenda is to provi e the ounci with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
8. HUTCHINSON CENTER FOR THE ARTS ANNUAL UPDATE
Jill Springer, Hutchinson Center for the Arts President, presented before the Council. Ms. Springer
provided an update to the Council of the Center for the Arts' 2020 annual report which included the
organizations they support, the programs provided and other offerings/services the CIA provides.
Molly Rivera, Executive Director of the Center for the Arts, introduced herself. Ms. Rivera just
started as the Center's director a few weeks ago.
9. REVIEW OF CITY OF HUTCHINSON AMERICA'S WATER INFRASTRUCTURE ACT OF
2018 RISK AND RESILIENCE ASSESSMENT REPORT
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff recently
completed the America's Water Infrastructure Act Risk and Resilience Assessment Report as
required by federal law. The law mandates that community water systems serving more than 3300
people must complete a Risk and Resilience Assessment and develop or update an Emergency
Response Plan based on the results. Staff worked with Arcadis Design & Consultancy to administer
the project. The final report describes the methodology that was used to complete this RRA,
provides a high-level summary of the results, and discusses the City's path forward. The report is on
file at the City's water treatment plant and summarizes the process, decisions and results of the RRA
and outlines updates to the associated ERP. The report document is considered protected critical
infrastructure information and is exempt from applicable laws and rules requiring public access and
2
CITY COUNCIL MINUTES — October 26, 2021
disclosure.
UNFINISHED BUSINESS
10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 21-826 — AN
ORDINANCE AUTHORIZING SALE OF MUNICIPALLY -OWNED LAND TO MGE
PROPERTIES LLLP
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that the first
reading of this ordinance was held at the last Council meeting and no changes have been made to it
or the corresponding purchase agreement. This ordinance authorizes the sale of municipally -owned
land adjacent to property owned by Shad Ketcher of MGE Properties LLLP on I" Avenue SW. Mr.
Ketcher would like to expand his current office location and therefore made a request to purchase
the lot. The agreed upon purchase price is $16,378.
Motion by Czmowski, second by May, to approve second reading and adoption of Ordinance No.
21-826. Motion carried unanimously.
NEW BUSINESS
11. APPROVE/DENY SETTING BUDGET WORKSHOP FOR NOVEMBER 9, 2021, AT 4:00 P.M.
(ENTERPRISE FUNDS)
Motion by Czmowski, second by Christensen, to approve setting budget workshop for November 9,
2021, at 4:00 p.m. Motion carried unanimously.
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Tall Grass/Noxious Weed Monthly Report for July/August 2021
�b) Sustainability Advisory Board Minutes from September 20, 2021
c) Hutchinson Housing & Redevelopment Authority Board Minutes from September 21, 2021
�d) City of Hutchinson Financial Report and Investment Report for September 2021
e) Quarterly Public Arts Commission Financial Update
MISCELLANEOUS
13. STAFF UPDATES
Kent Exner — Mr. Exner noted that last week the legislative bonding committee was in the area for a
tour of the HATS facility as a large bonding project has been requested for an addition to the facility.
Bonding requests have also been made for the lakes restoration efforts project and the Civil Air Patrol
project. Mr. Exner also noted that the pedestrian signal system at Hwy 7/Montana Street will be
activated as soon as crosswalk striping is complete. Mr. Exner then distributed a handout describing
CITY COUNCIL MINUTES October 26, 2021
2023 fee structure changes for water and wastewater utility rates. Lastly, Mr. Exner spoke about some
driveway issues to the west of the Rec Center that was part of the pavement management program.
Mike Schuman — Fire Chief Schuman noted that three firefighters have retired and were recognized last
night. Those firefighters were Tim Peterson 23 years of service, Dan Sargent 20 years of service, and
Lyle Nybakke 15 years of service.
Matt Jaunich — Mr. Jaunich reminded the Council of the Historic Hutch tours on Thursday at 10 am and
1pm and of the City recognition event on November 4th
14. COUNCIL/MAYOR UPDATE
Chad Czmowski — Council Member Czmowski asked Kent Exner if MnDOT ever responded to the
City's regpest of striping at 51h Avenue/Main Street. Exner noted that no official response has been
received but most likely will be over the winter and striping should be planned for the spring.
Council Member Czmowski also noted that he spoke with HHS grad and current graduate student Josie
Myers who is a cartographer. Ms. Myers produced a map of the City's park system and he will share
her work with staff.
15. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO
DISCUSS PURCHASE OF REAL PROPERTY LOCATED AT 145 21'n' AVENUE SE
AND 205 JEFFERSON STREET SE
Motion by May, second by Christensen, to convene into closed session at 6:19 p.m. Motion carried
unanimously.
Motion by May, second by Sebesta, to reconvene into open session at 7:01 p.m. Motion carried
unanimously.
ADJOURNMENT
Motion by Christensen, second by May, to adjourn at 7:02 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
0
HUTCHINSON CITY COUNCIL ci=yaf►�
Request for Board Action 7AZ 0 W1_7
Agenda Item: Transient Merchant License Application - Tina Novotny
Department: Administration
LICENSE SECTION
Meeting Date: 11/9/2021
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑✓
Consent Agenda
Time Requested (Minutes):
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Tina Novotny has submitted a transient merchant license application to operate a pop-up shop featuring women's
apparel and accessories. Ms. Novotny intends to rent the Depot or other space on multiple occasions throughout the
year, as she has done the last couple of years, to host these sales. Ms. Novotny has operated similar -type shops in
the City of Olivia and again did so in the City of Hutchinson the last couple of years as well. Ms. Novotny has
submitted all appropriate documentation required for the license.
BOARD ACTION REQUESTED:
Approve issuing a transient merchant license to Tina Novotny to operate pop-up women's apparel/accessory shop.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
)417
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151/Fax: (320) 234-4240
City of Hutchinson
APPLICATION FOR PEDDLERS AND TRANSIENT MERCHANTS
(Under Ordinance No. 111)
Application Type (choose one) _
Peddler
Transient Merchant
❑ Parade Peddler
Information
2" X 2" Picture Required
$125.00 Date of Application 1 p O
$125.00 License Period:
AExpires on
December 3 1 " of
license year
❑ Valid for the
following dates:
to
$ 30.00
Date of parade:
Name: AV A4 I
1 11-4
Height: ! 6
Driver's I //�� m��
Permanent Address: 4L3it.Rq Tio*h Ave-niAe-
ff ec+o(- MN S53WZ.
City State Zip
Permanent Telephone: (3z0) 74 0 , Q-7
Temporary Address: N f
On, State Zip
I ` Temporary Telephone Access: NIA
Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than
traffic violations? ❑ yes )(no
If yes, state the nature of offense and punishment or penalty assessed therefore:
Citv of Hutchinson
Application far Peddlers and Transient Merchants
Page 2 of 4
-0-a pal- fNA a.flc.c�P� ace,
Locatr n Name (CANNOT OCCUPYPUBLIC RIGHT-OF-WAY)
25 AAA rms �+' ' '_;E 'ch nson MO %35c)
Location Address City State Zip
If the applicant is not the property owner, the
property owner must sign below granting
pe ssion for use of said property
Property v owner signature Proper, owner name
Business Information
Describe relationship between applicant and employer:
Howe— re- ��D�, Jb� p� � n
pit 5-�- �
� G�fS `�"�'ll L.
Describe nature of business and describe item(s) offered:
�o�—gyp Shay �ea�►'n�,
iA�4me�S
�o�c,��'>°1 �-
acc_.e c� r► -es
Describe method of delivery:
—rrr fit
-VRA
.�
Describe source of supply:
-C-Wli on a w�a1 1e �
Supp rer Name
12+h Ct. Jk 306
1► c( -Z13 - �+�5 — tv?
Suppler Phone Number
Los An ales CA 61o021
Supplier Address
rity
State Zip
Supplier Name
Suppler Phone Number
Supplier Address
City
State Zip
Supplier Name
Suppler Phone Number
Supplier Address
Cin
State zip
Information
Provide two (2) property owners (in McLeod County) for character references:
`-Day d ]F2laK-e, CS2.0) Co I -
Property Owner Name Properly Owner Phone Number
Hwq 15 Nocii H U+61 M SS3"�-o
Property OwnerAddress City State Zip
Tay -DAVIS S'92,r 0 1
Property Owner Name Property Owner Phone Number
Property OaerAddress — — City State Zip
0V+' C4E,
City of Hutchinson
Application for Peddlers and Transient Merchants
Page 3 of 4
Reference
List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's
date):
I ivi-A,
City
iwA
City
r ArV _t IiLp l2j to 61 1r8I21
State Date(s) gfAetivity
N N -7 to —12.4 2,1
State Date(s) ofAetivity
IMN) 15tA2J to 12.1
State Dates) of Activity
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application/Investigation fee paid in full (check or money order): yyes ❑ no
Application completed in full and signed: Byes ❑ no
I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate.
I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance
No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by
imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
1�ko I -zl
's Signature
Internal Use Only
41AIi— ❑ approved ❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
H:ILicenses'Applications/Peddler, Solicitor, Transient.doc
Date
r► Jody Harms
Hi Tina,
Your request is in. S330 is on your account
Thanks.
Jody
Jody derma
PRCE Receptiomst
900 Harrington Street
Hutchinson, MN 55350
320.587.2975
Office hours: Monday -Friday 9:00 am-4:00 Pm
'RC n
From: Tina Novotny <tinamnovotny-@gmail.com>
Sent: Friday, April 16, 2021 2:23 Plt
To: Jody Harms-jharms@ci.hutch inson.Mn. us>
Subject: Re: Depot Rental
Hi Jody,
I would like to rent the Depot for the dates below. Let me know diner. Gne reservation is set-up in PRCE and I w.'ll go in there and pay for the reservatog.
Sunday, December 5th 13p-9p
Monday, December 6th 19a-9p
Tuesday, December 71h 19a-9p
Wednesday, December 8th 19a-9p
Thursday. December 9th 9a-Up
Friday, December 10th 9a-9p
Half Day Rental
Full Day Rental
Full Day Rental
Q2't U
Full Day Rental
Ge*- t& ,p
Full Day Rentalar`,
Full Day Rental
eve
In the past, paid a flat rate of $30 (for 1/2 day) and 860 (for futi day).
Thank you!
Tina Novotny
(320) 583-3129
tinam novotny@gmail. com
cR HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Small Business Saturday Street Closure Request
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 11/9/2021
Application Complete N/A
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Chamber of Commerce would like to request having the block of Washington Ave, from
Main Street to Hassan St, shut down for the event Small Business Saturday on November 27th,
09am-10:30am.
During this time they will have a ping pong ball drop. Local businesses will be able to participate
by offering gifts and gift cards. These gifts and gift cards will correlate with ping pong balls, which
will be dropped during this time frame.
I have spoken with Mary Hodson about this request and I have reviewed the traffic plans for the
event. The PD will insure the parking is secured in the early morning prior to the event and close
the street down just prior to the start of the event to allow for setup. The PD will close the entire
block of Washington between Main St and Hassan ST SE.
I look forward to working with the Chamber of Commerce, Mary Hodson, and her staff to ensure
a safe and successful event.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
HUTCHINSON
• @ AREA CHAMBER OF COMMERCE
AND TOURISM
October 28, 2021
To: Tom Gifferson
Matt Jaunich
From: Mary Hodson
2 Main Street South
Hutchinson, MN 55350
320.587.5252
800.572.6689
Fax: 320.587.4752
info@explorehutchinson.com
www.explorehutchinson.com
Once again, the Chamber will be providing activities to entice people to shop local on Small Business
Saturday. We'd like to request the closure of Washington Ave between Main Street and Hassan Street
from gam- 10:30am on Saturday, November 27, 2021
We are requesting the closure so we can park a boom truck on Washington Ave. and drop ping pong
balls into the street at 1 Oam. The ping pong balls will be numbered to align with a prize.
This will be the only activity happening during this time on Washington Ave.
Our other efforts will include giving away hot chocolate (Hutchinson Jaycees) and gift cards to shoppers
around the community. Several chamber board members and Ambassadors will be included in this
effort.
If you have additional questions, please let me know!
Thank you,
Mary Hodson
President
320-234-0785
mary@explorehutchinson.com
HUTCHINSON CITY COUNCIL Cfeyaf
Request for Board Action 7A =-*-7
Agenda Item: Snowplow Truck & Equipment; Purchase Requisitions #20198 and 20199
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/9/2021
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Ye
BACKGROUND/EXPLANATION OF AGENDA ITEM:
We received price quotes under the State of Minnesota Cooperative Purchasing Venture for a replacement snowplow
truck and truck equipment.
$104,372 -- #20198 - Towmaster Truck Equipment
Snow removal equipment (dump box, pre -wet system, snowplow, wing plow, sander, hitch)
$112,843 -- #20199 - Nuss Truck & Equipment
2023 Mack Granite single -axle cab/chassis
$217,215 -- Total
$235,000 was identified for this acquisition in the 2022 CIP.
The snowplow truck we intend to replace is STRT-522-HTK, a 2003 Mack. This truck was chosen high lifetime
maintenance costs. This truck has required significant maintenance over its lifetime, primarily due to two separate
accidents. This truck will be sold at auction. STRT-115-HTK, 1996 Ford, will be retained as the 6th truck.
Tentatively, delivery of the cab/chassis is expected in late spring or early -summer 2022, with truck body installation
taking place in late fall or early -winter 2022.
BOARD ACTION REQUESTED:
Approve/deny Purchase Requisitons #20198 and #20199
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 217,215.00
Total City Cost: $ 217,215.00 Funding Source: Fleet Committee - Heavy
Remaining Cost: $ 0.00 Funding Source:
10/26/2021
Purchase Requisition 01:10 PM
Purchase Requisition No 020198
Requested Date
Required Date
Requested By
10/26/2021
jolson
Preferred Vendor 121242
TOWMASTER INC.
Address 61381 US HWY 12
Department 0001
LITCHFIELD, MN 55355
Req. Description SNOW REMOVAL EQUIPMENT FOR NEW SNOWPLOW TRUCK
Qty. Description GL Number 1 Unit Price Amount
1 SNOW REMOVAL EQUIPMENT FOR 1 701-4951-90540 104,372.00 104,372.00
Total: 1 104,372.00
rJ*&
Reference No.
TOWMASTER. 61391 US HWY 12, Lffow n. MN 55M
QT
68239
M M693.79M Fx: SM-699-7921 M M46MS17
TOWMASTERTRUCILCOM
** QUOTATION
Ship To: Cust: 2922 Phone:
Bill To:
Phone:
HUTCHINSON, CITY OF
HUTCHINSON, CITY OF
1400 ADAM ST.
Accounts Payable
III Hassan St. SE
HUTCHINSON MN 55350 USA
HUTCHINSON
MN 55350 USA
ATTN: JOHN OLSON
TIM ERICKSON NET 30 DAYS 9/08/21
9/08/21
0/00/00
Order Comments: STATE OF MH CONTRACT
(1193042 _
Build Instructions F.O.B. LITCHFIELD, MN -OR- CUSTOMER LOCATION W/FUEL CHARGES ADDED
Qty Part No. Description
Price Ea.
Net Amt.
1 9900118 - Body 10-60 EDGE-RS/SCIS-46-36-36 - - 46. 7 ga Stainless
$11,914.00
$11,914.00
Front, 36. 7 ga Stainless radius sides (No Pockets), 36. 7 ga St
ainlass Tailgate w/Hardox-450 Face, 1/4, Hardox-450 Floor, 8' I -Seam
Longsills, Air -trip ready linkage, Underside Black
1 9901701 - Installation of Dump Body to hoiet
$1,548.00
$1,548.00
1 9900145 - Body acc'y TMTE Air trip kit, w/solenoid valve,
$401.00
$401.00
1 9901702 - Installation of air operated tailgate latch kit, with
$305.00
$305.00
solenoid valve in hydraulic valve enclosure.
1 9900147 - Body acc Box Vibrator - Cougar model DC3200
$703.00
$703.00
1 9901703 - Installation of Box Vibrator, with solenoid located in
$355.00
$355.00
hydraulic valve enclosure.
1 9900156 - Cabshield, 1/2 type Stationary Free -Standing style,w/plain
$2,560.00
$2,560.00
STAINLESS STEEL canopy, Hot -Dipped Galvanised
tubing construction support stand, Slotted Center Viewing Window, (2)
shovel holders, & reservior mounts, Installed.
1 9900182 - Walkrail removable both sides of 111 RC 6 RS body, -
$1,526.00
$1,526.00
Installed
1 9900207 - Ladder Flip -A -way Access ladder (STAINLESS STEEL) Including
$493.00
$493.00
Arab Handle above, and Interior Step, ea, Installed
SPECIFY LOCATION HERE: RH FRONT AREA OF SIDE PANEL.
--- Continued Continued ---*
> Price:
Total Discounts:
Accepted by Date Net Cost:
Freight
Total:
TRKQT3
i
72vd &I k MwrA ro"1fj0 Ar"r Reference No.
i0WMA8iER, 61381 U8 HWY R LrMKFEL0. MN 55355
PH: 320.693-7900 FX: 380.693-7921 7: 800.46Z-4517 QT 68239
MWMAST MiEK.CN
* QUOTATION*
Ship To: Cust: 2922 Phone: Bill To: Phone:
HUTCHINSON, CITY OF HUTCHINSON, CITY OF
1400 ADAM ST. Accounts Payable
111 Hassan St. SE
HUTCHINSON MN 55350 USA HUTCHINSON MN 55350 USA
ATTN: JOHN OLSON
Qty Part No. Description Price Ea. Net Amt.
1 9900211 - Body acc'y Dual "split" sander manifolds in rear corner $435.00 $435.00
posts
1 9900214 - Body acc'y Tailgate LEVER TOP PIN release (Single Axle $562.00 $582.00
bodies only)
1 9904246 - Light Warning TMTHISS-3 FIG: (2) STAINLESS STEEL 23H $4,110.00 $4,110.00
3-light LED Micro -Edge, (2) 5M-400 Super -LED, (2) Side TIR3 LED, (2
400 Max B-T-T LED, & (2) 400 LED BU Lights, in Stainless M
Housings, (1) TIR3 LED Wing light, and (2) 40 LSD work lights
Installed
1 9905778 - Light Mirror Mounted A3L 3800 LED HEAD LAMP PLOW LIGHTS
W/ICE MELTING TECHNOLOGY Installed
1 9900266 - Fender set Minimiser MIN2260, for Single Axle, black Poly,
Installed
1 1965280 - Minimizer FJ=C2B Floor Mat Set for MACK SGL & TDM
$1,189.00 $1,169.00
$870.00 $870.00
.00 $190.00
1 9900299 - Pre -Net Towmaster/Varitech LDS-TMR-110-EGF Body Side Mt Sys $2,645.00 $2,645.00
for Elliptical body. (2) 55 gal tanks, mtg hdwe, plumbing,
Slec Gravity Feed valve
1 9902483 - Installation of TMR pre -wet system (New Towmaster Body) $912.00 $912.00
1 9901834 - Hoist OSP/Towmaster 720DH, Double Acting, W/Solid block $3,093.00 $3,093.00
rear hinge point, & OSHA approved saftey props
1 9901712 - Installation of SCISSORS TYPE double acting hoist $1,698.00 $1,698.00
1 9902983 - Wing Falls RHTDL10A/FM-HYDPB Primed LESS CUTTING EDGES
Accepted by
Date
$10,135.00 $10,135.00
*--- Continued ---
Mee:
Total Discounts:
Net Cost:
Freight
Total:
TRK073
i
r 9CM.ArAFQorii�sivr
MWMAMR, 61381 US HWY 12, LITCHFIELD, MN SS355
FH:320-693-79OU FX:320.693-7921 TF:900-462-4517
TDWM 90TRUCK,COM
Ship To: CuSt:
HUTCHINSON, CITY OF
1400 ADAM ST.
HUTCHINSON
ATTN: JOHN OLSON
** QUOTATION **
2922 Phone:
MN 55350
Reference No.
QT 68239
Bill To: Phone:
HUTCHINSON, CITY OF
Accounts Payable
Ill Hassan St. SE
USA HUTCHINSON MN 55350 USA
1 9900433 - Installation Falls TDL/FM Wing - w/Bulkhead Couplers u $3,438.00 $3,438.00
1 9900476 - Wing Falls Safety Yellow - Paint Wing Moldboard $331.00 $331.00
1
9900555
- Plow Hitch Falls 44XB2/STD/STD/SA/SPR-RET/HITCH
$3,206.00
$3,206.00
1
9900589
- Installation Falls Plow Hitch - 40 Series 3Line/STDBLKHD
$1,853.00
$1,853.00
1
- Plow Push Unit Falls 24/44 Series Std i
$939.00
9900625
$939.00
1
9900637
- Plow Falls High Visibility Marker Set
$108.00
$108.00
1
1
9900639
9900641
- Plow
- Plow
Falls
Falls
Rubber Belt Deflector Kit - Installed
Parking Stand - Screw Adj Style
$359.00
$326.00
$359.00
$326.00
1
9903074
- Plow
Falls
Poly PTE-1248/TRP-EDG/NOSHU/POLY-BLK Plow LESS
$9,726.00
$9,726.00
CUTTING EDGES
1 9900758 - Hitch TNTE Heavy Duty plate ass'y w/light holes in plate, $338.00 $338.00
1 9901716 - Hitch Installation of Pup Hitch (weld in style) & Mn Dot $744.00 $744.00
Predrilled
**NOTE: HITCH PLATE FACE TO BE LOCATED: SEE 2017 PIGS FOR PLACMCM
IN REFERENCE TO REAR TIRE FACE. NO PINTLE HOOK INCLUDED - - INCLUDES
SAFETY CHAIN D-RINGS ONLY.
1 9902493 - Hitch 7 contact Standard Round Pin Std socket installed
1 9900805 - Sander Fall a IASD90S-4P-lD-lS, 90 z 40 Auger, Stainless
Steel Unit, LE (or RE) Discharge, Berm Chute, Single Poly Spinne
Accepted by
Date
Price:
$125.00 $125.00
$5,276.00 $5,276.00
*--- Continued ---*
Total Discounts:
Net Cost:
Freight
Total:
rRKQr3
i
TOWMA90, 62M 08 HAW 12, WCHFiE1.0. MN 5955
PN: 32O.693-7900 FX: 329-693.7921 TR 9*462-4517
TOWMASTERTRUCI(.COM
** QUOTATION **
Reference No.
QT 68239
Ship To: Cust: 2922 Phone: Bill To: Phone:
HUTCHINSON, CITY OF HUTCHINSON, CITY OF
1400 ADAM ST. Accounts Payable
111 Hassan St. SE
HUTCHINSON MN 55350 USA HUTCHINSON MN 55350 USA
ATTN: JOHN OLSON
r Ass'y, Complete
1 9901718 - Sander Install & dual manifold RE & LE rear $1,068.00 $1,068.00
1 9900823 - Sander TMTE Exterior (removable) sander/tailgate spill $494.00 �$494.00
plates, Stainless Steel
1 9900850 - Valve System, Force Add -A -Fold MCV-ISO Valve 8 Functions,
INSTALLED
**NOTE: BOX HOIST, PLOW LIFT, PLOW ANGLE, WING TOE, WING HEEL, KING 4
PUSH -BAR, AUGER, & SPINNER.
1 9900870 - Control System Force ULTRA-4-5100EX-3F Commander control,
Installed
1 9900882 - Reservoir TMTB 31 Gal Cabehield mt (stainless steel)
w-intank filter for system, installed
1 9900886 - Pump Force EATON 421AK LS (4.67 ci) installed
1 9900871 - Switch TNTE BODY UP Installed (electric controls
1 9900884 - Sensor Force Low oil indicator system, SLIM -LINE AND
CABSHIELD MOUNTED w/light mounted in cab, installed
$11,339.00 $11,339.00
0,570.00 $10,570.00
$21841.00
$2,841.00
$3,934.00
$3,934.00
jai: oo
���i11. oo
$243.00 $243.00
1 9900927 ---Air Bag Canadian Load -Share kit, manual adj., Mack, & Volvo $1,239.00 $1,239.00
1 WARRANTY - TOWMASTER EXCLUSIVE WARRANTY: 5 yr Steel/Stainless Steel
Body Structure; 5 yr Whalen LED Light Systems; 3 yr Palfinger
Hoists; 4 yr SwapLoader Hoists; 1 year Swenson Spreaders, 2 yr Hyd,
FALLS Snow Equip, Tole Hoists, and all other items.
STATE CONTRACT PRICING NOTE:
Due to the volatility and instability of pricing in the materials markets & supply chains, contract pricing may be
subject to changes. The effects are being evaluated within the State Contract system, and any changes will be
communicated to you as soon as possible. We apologize for this inconvenience, and sincerely hope that we will
see stability come back as the norm in the near future. We appreciate the opportunity to quote your equipment
needs, and as always.. . if you have any questions, please call us.
Price: $104,372.00
Total Discounts:
Accepted by Date Net Cost: $104, 372.00
Freight
Total: $104,372.00
TRXQT3
10/26/2021
Purchase Requisition 01 : 08 PM
Purchase Requisition No 020199
Requested Date 10/26/2021 Department 0001
Required Date
Requested By jolson
Preferred Vendor 129594
NUSS TRUCK & EQUIPMENT
Address PO BOX 6699
ROCHESTER, MN 55903
Req. Description 2023 MACK GRANITE SINGLE AXLE (SNOWPLOW TRUCK)
Qty.
Description
GL Number 1
Unit Price
Amount
1
2023 MACK GRANITE S/A SNOWP
701-4951-90540
112,843.00
112,843.00
Total:
112,843.00
NUSS TRUCK & EQUIPMENT Quotation
DATE 10/2612021
2195 WEST COUNTY ROAD C2
Quotation # 2021026
ROSEVILLE, MN 55113
Customer ID City of Hutchinson
Phone:651-633-4810 Fax:651-635-0928
State Contract # T647
Name
Prepared by: Brian Selvy
City of Hutchinson
1400 Adams St SE
Purchase Order#
Hutchinson MN 55350
Phone 320-234-4219 email:Jolson@ci.hutchinson_mn.us
QUANTITY' DESCRIPTION
UNIT PRICE AMOUNT
1 12023 Mack Granite 42FR (T) SA
Is 112.843.00 $ _ 112,843.00
�$
Price Quoted is with not sales tax or license fees
$ -
�$ -
I$
R -
i Sales Tax
6.5%
1
,Reg Fees
$100
ji
!
lAccepted
$ -
DATE
SUBTOTAL
$ 112,843.00
Body Builder. Build Date
TOTAL
$ 112,843.00
THANK YOU FOR YOUR OPPORTUNITYI
Print Date & Time 10/27/2021 11:58
Single Axle Cab & Chassis
Exhibit D: Price Schedule
VENDOR NAME NUSS TRUCK & EQUIPMENT
MAKE AND MODEL 2023 MACK GRANITE 42FR SA
---------------------------------------------- --............... --................................................................. ................................................ ...................
.
This section for use when ordering
W B 187"
CA 92"CA or CA 99" need to verify? FTrand Total $112,843.00
AF 62"
€ Rear Ratio 4.3
Cab Color White
Wheel White
Color
€ Notes City of Hutchinson Updated 10-26-21
:................................................................................................................................................................................................................................................................................i
Code Spec # € Description
.................:.........................................................................................................................
1.0 Price for base unit:
2.0
AOXF3X
2.1
2.16
2.86
3.0
MC
4DXM9X
3.1
240AA6
3.2
3.5
3.8
3.13
240AA2
1KAA1X
UDXAIX
UOAAIX 3.27
MC
76ABlX
UEXAIX
252AA5
260AK0
U1AA1X
300AB1
MC
MC
900AC0
VHXBVX
MC
4.9
4.20
4.25
4.26
4.35
4.51
4.60
6.0
6.1
6.2
6.7
7.0
7.1
7.6
8.0
FRAME OPTIONS
Qty: 2022 Price € Subtotal
......:...................................
1 $ 87,987.00 $ 87,987.00
Front frame extension
1 $
886.00
$
886.00
2.820,000 23.5 120,000 87 - 112 CA
1 $
521.00
$
521.00
Extended swept back painted steel
STD
FRONT AXLE/SUSPENSION/BRAKE/OPTION
Set forward front axle option
STD
$
-
12,000 front axle & matching suspension - Mack FXL12
STD
18,000 front axle and matching suspension - Mack FXL18
1 $
1,361.00
$
1,361.00
Heavy duty front axle shocks
STD
Front brake dust shields
1 $
18.00
$
18.00
Haldex front slack adjustors - Need same slack adjustor on rear axle
STD
23,000# driver differential locking rear axle and matching suspension
1 $
665.00
$
665.00
'/2 round universal joints
STD
Rear brake dust shield
1 $
18.00
$
18.00
Mack RA23R 23,000 Ibs rear axle
STD
23,000 Ibs Mack Multileaf spring with helper
1 $
130.00
$
130.00
Haldex automatic rear slack adjustors
STD
Haldex "Life Sea]' brake chamber
STD
TIRES/RIMS OPTIONS:
Nylon wafers or wheel guards on all wheels (10 ea.)
1 $
44.00
$
-
$
44.00
Heavier 7500 lb. 22.5 x 8.25 Steel rims in lieu of standard 7300#
rims 10 ea.
STD
front steel rims, 5front tires
1 $
407.00
$
407.00
BRAKE SYSTEM OPTIONS:
Wabco System Saver 1200 E heated air dryer
STD
$
-
S.S. pins on slack adjuster yoke (2 ea. per yoke)
For all air brake chambers
1
STD
ENGINE/EXHAUST AND FUEL TANKS OPTIONS:
(List Make & Model, H.P., torque of engine and exhaust and fuel
tank options)
1000TO 8.1
MC 8.15
130AB6
8.22
8.30
8.65
8.96
9.0
9.3
9.7
9.11
9.12
9.13
9.16
9.17
9.18
9.20
9.24
9.27
9.29
9.49
9.54
10
Q0AC1X
288AF2
223AA3
132AB4
1 VAADX
293AA2
HWXDIX
183AA2
118AA5
124AB3
130AB6
5NXA1X
121AA5
119AA6
NCX15X
QHXCIX
NDXAIX
7RXAEX
10.5
10.6
10.15
10.29
10.50
10.54
10.56
11
7RXB1X
136AS6
136AD5
139049
MC
139019
LSXHIX
11.8
11.9
11.10
11.15
11.18
11.29
11.34
11.36
11.44
12
316AA7
316AA6
NJXA3X
136SPD
B83093
EAXAUX
5RXA6X
NEXD2X
ac - - ea 0v
1250 LB -FT Torque
1
STD
Clear Back of Cab - DPF & SCR Frame Mounted , RH Side under
Cab
1 $
114.00
$
114.00
Single (R/S) Vertical Straight Exhaust Stack Turned Out
1
STD
Single, Bright finish heat shield & stack
1 $
65.00
$
65.00
66 Gallon LH Aluminum D-Shape with Integral DEF Tank
1
STD
Bright Finish Fuel Tank Straps - Single Tank
1 $
32.00
$
32.00
ENGINE RELATED OPTIONS:
Delco 24 SI Alternator, 130 AMP
STD
$
-
Donaldson Single Stage Air cleaner per spec 12.1
1 $
278.00
$
278.00
on- ea a ue wa er separator, Mack w/manual drain valve
(integral w/primary fuel filter
STD
Coolant spin on filter/conditioner
1 $
47.00
$
47.00
Front engine powered take off adapter and radiator cut out
1 $
103.00
$
103.00
Viscous fan drive - Behr Electronically modulated
STD
Radiator hose package (Silicone) per Spec 12.2
1 $
240.00
$
240.00
Curved exhaust pipe end
STD
Engine block heater
1 $
65.00
$
65.00
Radiator bug screen
STD
Extended life anti -freeze
1 $
20.00
$
20.00
Starter motor options - Delco 39MT-MXT
STD
Corrosion resistant oil pan - Recommended for snow plow trucks
1 $
126.00
$
126.00
Electric preheater
1 $
53.00
$
53.00
TRANSMISSION OPTIONS:
(After the first six listed options, list manual and automatic
transmission options. List make and model, # of speeds, type of
shifting and whether or not transmission includes PTO gear(s)
or not). Example: Allison 3000 HS, 5 speed, push button, no
PTO.
Synthetic (TranSynd) lubrication for Automatic Transmission
1 $
301.00
$
-
$
-
$
301.00
Synthetic lubrication for manual transmission
STD
Allison 4500-RDS-R 6 speed, PTO
1 $
13,776.00
$
13,776.00
Fuller FRO-14210C, 10 speed manual transmission, PTO
STD
Transmission oil cooler
1
STD
Allison shift to neutral when park brake engaged
1
STD
Stainless steel transmission coolant pipes
1 $
175.00
$
175.00
ELECTRICAL OPTIONS:
$
-
OEM daytime running lights
STD
3000 CCA batteries in lieu of 195OCCA
1 $
66.00
$
66.00
3 each 650/1950 CCA batteries in lieu of 2 each batteries
STD
Switch for snowplow lights mounted on instrumental panel. Includes
wiring terminated near headlights, for customer mounted auxiliary
snowplow lights.
1 $
80.00
$
80.00
Vehicle speed sensor with speed signal at fuse panel for sander
roundspeed controls stem.
1 $
20.00
$
20.00
Body Link w/o cab floor pass thru hole/rubber boot
STD
Eight switches - Tront strobe, rear s ro es, wing lignt, wing s ro e,
sander light, tail gate lock, and vibrator
1 $
237.00
$
237.00
Ecco back-up alarm 575 constant sound level
1 $
74.00
$
74.00
LED type tail lights
1 $
199.00
$
199.00
CAB EXTERIOR OPTIONS:
is _
154AA3
12.3
12.4
12.7
12.12
12.13
12.15
12.16
12.21
12.22
12.23
12.28
12.42
12.43
12.45
12.46
12.49
13
151107H
152AC4
924014
996AA3
MC
2KXA1X
2HXA1X
148AA5
243043
145AA5
WSXAAX
OEAAIX
400AA6
312A65
13.1
13.10
13.11
13.18
13.20
13.21
13.24
13.25
13.26
13.28
13.35
13.37
13.58
13.59
13.63
13.64
13.70
13.75
20
004AB1
N6XR2X
173AA4
PVXZ1x
N6XR2X
1WAA1X
XRXBIX
NPXBIX
19601-6
197017
5870137
COJ0022
MC
MC
73AC 1 X
N6XR2X
20.1
20.2
Dual rectangular air homs
1 $
72.00
$
72.00
Fender mirrors per Spec 12.4
1 $
133.00
$
133.00
Remote control for dual mirrors & heated, Bulldog stylized mirrors
with integral convex mirror
1 $
474.00
$
474.00
Imron paint option
STD
Imron and clear coat paint option
1
STD
Cab Air Ride Suspension
STD
Tilting hood per Spec 12.8
STD
Front fender extensions
1 $
105.00
$
105.00
Front fender mud flaps
STD
Arctic winter wiper blades
1 $
19.00
$
19.00
Front tow hooks
STD
Heated windshield
1 $
425.00
$
425.00
One piece windshield
1 $
83.00
$
83.00
Bright finish hood intake
1 $
16.00
$
16.00
Bright finish bars with surround grille
1 $
240.00
$
240.00
Led type marker & clearance lights
1 $
75.00
$
75.00
CAB INTERIOR OPTIONS:
edium grade interior trim package
$
-
$
-
Slate Gray Color with brushed metallic instrument panel
1 $
1,087.00
$
1,087.00
Round universal gauge package
STD
O.E.M factory installed, air conditioning
STD
Dash mounted air cleaner air restriction gauge - (Display in Co -Pilot
only)
STD
Transmission temp gauges
STD
Transmission oil sensor (check & fill)
STD
CB hot jacks dash mounted
1 $
13.00
$
13.00
Tilt & telescope steering wheel
STD
Self canceling turn signals
1
STD
National 2000 hi -back air driver seat • single chamber air lumbar, 2
position front cushion adjustable
1 $
104.00
$
104.00
Mack fixed rider seat mid -back with integral storage compartment
1 $
82.00
$
82.00
Diagonal grab handle on inside of driver door
1 $
35.00
$
35.00
Co-pilot driver display (enhanced 4.5" diagonal graphic LCD display
w/4-button stalk control - includes guard dog routine maintenance
monitoring
STD
51b fire extinguisher between LH seat base and door with valve
aimed rearward
1 $
66.00
$
66.00
Reflector kit parallel to inside of rider base seat
1 $
27.00
$
27.00
48" Radio antenna right side mirror mounted
1 $
4.00
$
4.00
Exhaust pyrometer & transmission oil temperature gauges
STD
Next Model Year Upcharges
Enter the following Production Model Year here »»»»>
Percentage Upcharge for the following Model Year Base Unit
Percentage Upcharge for the following Model Year Options
1
1
2023
1.50%
1.50%
$
-
$
-
$
1,320.00
$
355.00
Total Cost: 1 $112,843.00
HUTCHINSON CITY COUNCIL Cftyaf
Request for Board Action=-*-7
7A
Agenda Item: Hangar 1790 - Memorandum of Lease & Subordination Agreement
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/9/2021
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Hangar 1790, a private hangar at the Hutchinson Municipal Airport, was sold this past spring. On May 24, 2021, the
City entered into a lease agreement with the new tenant for the private hangar.
Mr. Bryan Eastep purchased the hangar and would like to put a mortgage on the hangar. The lender is requesting the
City provide two documents to be included in the mortgage, including:
1) Memorandum of Lease: Memorandum is for the purpose of recording the lease and mortgage documents.
2) Subordination Agreement: This agreement outlines that the lender has rights to the collateral (in this case, the
private hangar) ahead of the City's rights to the private hangar.
These documents were submitted to the City Attorney for his review. Mr. Sebora noted no issues with them.
Public Works staff recommends approving these documents for Mr. Eastep's mortgage on the private hangar (Hangar
1790).
BOARD ACTION REQUESTED:
Request approval of memorandum of lease and subordination agreement.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Airport buildings
1�
}
Y
VPP"'
a<3 1
�
Municipal buildiin;;
*0
I Hangar 2 —
1850
�.
Hangar 1—
1830
}
Hangar 3 —
1810
Hangar 4 —
1682
Hangar 5 —
1690
(new)
Civil Air Patrol —
1740
Elec Distribution — 1736
FBO storage —
1720
FBO maintenance — 1710
Dooley terminal — 1700
i- IM i IM itAkfil�
i� .l
19
r ,r.rw
Private buildings:
Private GA —
Private GA —
N Private GA —
Private GA —
Private Comm —
I Private Comm —
Private GA —
1670
1672
1674
1676
1750
1760
1790
N 1:4,581
MG] S
Add#
Description
Frame
Length X Width
Square Footage
1682
Hangar 4
Steel frame
190' x 56'
10,640 SF
1690
Hangar 5
Steel frame
204' x 60'
12,240 SF
1700
Dooley terminal
Steel frame
50' x 50'
2,500 SF
1710
FBO maintenance
Steel frame
80' x 70'
5,600 SF
1720
FBO storage
Steel frame
70' x 80'
5,600 SF
1736
Elec Distribution
Steel frame
24' x 18'
432 SF
1740
Civil Air Patrol
Mobile frame
65' x 24'
1,560 SF
1810
Hangar 3
Post frame
240' x 56'
13,440 SF
1830
Hangar 1 (open)
Steel frame
226' x 54'
12,204 SF
1830
Hangar 1 (enclosed)
Steel frame
55' x 54'
2,970 SF
1850
Hangar 2
Steel frame
250' x 34'
8,500 SF
75,686 SF
1670
Private GA
Steel frame
60' x 50'
3,000 SF
1672
Private GA
Post frame
50' x 50'
2,500 SF
1674
Private GA
Post frame
62' x 50'
3,100 SF
1676
Private GA
Post frame
65' x 64'
4,160 SF
1750
Private Comm
Post frame
74' x 70'
5,180 SF
1760
Private Comm
Post frame
94' x 86'
8,084 SF
1790
Private GA
Post frame
68' x 62'
4,216 SF
30,240 SF
105,926 SF
MEMORANDUM OF LEASE
THIS MEMORANDUM OF LEASE is entered into this day of October, 2021, by
and between the City of Hutchinson, a Minnesota municipal corporation ("Landlord"), and
Bryan Eastep, an individual ("Tenant").
RECITALS:
A. Landlord and Tenant are parties to that certain Lease Agreement between
Landlord and Tenant dated May 24, 2021 ("Lease"), covering certain leased property consisting
of a lot located upon the Hutchinson Municipal Airport, Butler Field ("Airport"), located in
McLeod County, Minnesota, and legally described on Exhibit A attached hereto ("Leased
Property").
B. Landlord and Tenant wish to memorialize and record the existence of the Lease
and certain specific terms of the same.
NOW THEREFORE, in consideration of the Lease and other good and valuable
consideration, Landlord and Tenant agree as follows:
1. Landlord and Tenant have entered into a Lease with a commencement date of
May 24, 2021, to lease and demise the Leased Property.
2. The term of the Lease commenced on May 24, 2021, and has an expiration date of
May 24, 2071.
3. This Memorandum of Lease has been executed and delivered by the parties for
the purpose of recording and giving notice that a contractual relationship for the leasing of the
Leased Property has been created between the Landlord and the Tenant in accordance with the
terms, covenants and conditions of the Lease. Nothing herein shall be construed to amend,
modify, change, alter, amplify, interpret or supersede any of the terms and provisions of the
Lease, which shall in all things control.
4. The terms and conditions of the Lease are incorporated by reference into this
Memorandum of Lease as if set forth fully herein at length.
Error! Unknown document property name.
IN WITNESS WHEREOF, each of the parties hereto has caused this Memorandum of
Lease to be duly executed as of the dates noted below.
LANDLORD:
STATE OF MINNESOTA
ss.
COUNTY OF MCLEOD
CITY OF HUTCHINSON
By:
Gary Forcier
Its: Mayor
Attest
Its:
Matt Jaunich
City Administrator
The foregoing instrument was acknowledged before me this day of ,
2021, by Gary Forcier and Matt Jaunich, the Mayor and City Administrator, respectively, of the
City of Hutchinson, a municipal corporation under the laws of Minnesota, on behalf of the
corporation.
Notary Public
TENANT:
Bryan Eastep
STATE OF MINNESOTA )
ss.
COUNTY OF
The foregoing instrument was acknowledged before me this day of ,
2021, by Bryan Eastep, an individual.
Notary Public
This instrument was drafted by:
Messerli & Kramer P.A. (MRJ)
1400 Fifth Street Towers
100 South Fifth Street
Minneapolis, MN 55402
(612) 672-3600
16615-843
EXHIBIT A
THAT PART OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF
SECTION 13, TOWNSHIP 116, RANGE 30, MCLEOD COUNTY, MINNESOTA
DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHEAST CORNER OF SAID SOUTHEAST QUARTER OF
THE NORTHEAST QUARTER; THENCE ON AN ASSUMED BEARING OF NORTH 00
DEGREES 10 MINUTES 11 SECONDS WEST, ALONG THE EAST LINE OF SAID
SOUTHEAST QUARTER OF THE NORTHEAST QUARTER, A DISTANCE OF 707.41
FEET; THENCE SOUTH 89 DEGREES 49 MINUTES 49 SECONDS WEST, A DISTANCE
OF 510.39 FEET TO THE POINT OF BEGINNING; THENCE NORTH 27 DEGREES 29
MINUTES 57 SECONDS WEST, A DISTANCE OF 60.50 FEET; THENCE SOUTH 62
DEGREES 30 MINUTES 03 SECONDS WEST, A DISTANCE OF 64.61 FEET; THENCE
SOUTH 27 DEGREES 29 MINUTES 57 SECONDS EAST, A DISTANCE OF 60.50 FEET;
THENCE NORTH 62 DEGREES 30 MINUTES 03 SECONDS EAST, A DISTANCE OF 64.61
FEET TO THE POINT OF BEGINNING.
SUBORDINATION AGREEMENT
THIS AGREEMENT is made effective the day of October, 2021, by and between the City of
Hutchinson, a Minnesota municipal corporation ("Landlord"), Bryan Eastep, an individual
("Tenant"), and Bridgewater Bank, a Minnesota banking corporation ("Lender").
RECITALS
A. Landlord leases the property legally described on Exhibit A ("Leased Property"), located
at the Hutchinson Municipal Airport, Butler Field ("Airport"), in the County of McLeod,
State of Minnesota to Tenant pursuant to a Lease Agreement between Landlord and
Tenant dated May 24, 2021 ("Lease"). The term of the Lease begins on May 24, 2021,
and ends on May 24, 2071.
B. Tenant owns the buildings, structures, improvements, and fixtures, including the hangar,
and the personal property that are located on the Leased Property and has the right,
subject to the terms of the Lease, to cause other improvements or personal property the
Tenant owns to be located on the Leased Property.
C. The Lease grants Landlord certain rights in the buildings, structures, improvements and
fixtures that Tenant owns and that are now or hereafter located on the Leased Property,
and Landlord has a statutory lien on the buildings, structures, improvements, fixtures and
personal property that Tenant owns and that are now or hereafter located on the Leased
Property.
D. Tenant is seeking financing from Lender. To secure the financing, Lender requires
Tenant to grant Lender a mortgage on Tenant's leasehold estate in the Leased Property
pursuant to the Lease and all of the buildings, structures, improvements and fixtures that
Tenant owns and that are now or hereafter located on the Leased Property (the
"Leasehold Mortgage") and a first priority security interest in all of Tenant's personal
property that is now or hereafter located on the Leased Property (the "Security Interest").
The real and personal property interests subject to the Leasehold Mortgage and the
Security Interest are referred to herein as the "Collateral."
IN CONSIDERATION OF THE MUTUAL COVENANTS AND AGREEMENTS SET FORTH
HEREIN, Landlord, Tenant and Lender agree as follows:
SnhnTdinatinn
a. Lender acknowledges that Landlord's fee title to the Leased Property is not and
will not be subject to the Leasehold Mortgage or the Security Interest in favor of
Lender.
b. Landlord acknowledges and confirms Landlord does not have any right, title or
interest in or to any portion of the Collateral except for Landlord's rights in and to
-1-
Error! Unknown document property name.
the Collateral under the terms of the Lease and Landlord's rights pursuant to the
statutory lien referenced in Recital C above and Section 1(d) below.
C. Lender acknowledges that the liens of the Leasehold Mortgage and the Security
Interest are subordinate to Landlord's rights under the Lease including, but not
limited to, Landlord's rights in and to the Collateral under the terms of the Lease.
d. Landlord subordinates any statutory or common law lien Landlord may now have
or subsequently acquire in or on the Collateral to the Leasehold Mortgage and the
Security Interest.
2. Consent. Under the conditions set forth herein, Landlord consents to Tenant's execution
of the Leasehold Mortgage and Security Interest in favor of Lender; provided however,
notwithstanding any language in the Leasehold Mortgage and Security Interest to the
contrary, Landlord is not, pursuant to this Subordination Agreement, consenting to any
renewals or amendments to or replacements of any note between Tenant and Lender or to
any other future modifications to the terms of the debt the Leasehold Mortgage and the
Security Interest secure, and Landlord is not, pursuant to this Subordination Agreement,
consenting to any future modifications to the Leasehold Mortgage or the Security
Interest.
3. Notification to Landlord. Lender agrees to promptly notify Landlord in writing when the
Leasehold Mortgage is released or satisfied and when the Security Interest is released or
satisfied and agrees to promptly record, in the appropriate county land records and with
the Secretary of State, documentation sufficient to release the Leasehold Mortgage and
Security Interest.
4. Removal of Collateral. Landlord agrees that, during the term of the Lease, Lender, in
exercising its collection rights, may have reasonable access to the Leased Property for the
purpose of removing the Collateral, subject to any rights of possession Tenant may have
at that time and subject to all terms of the Lease. Lender agrees to give Landlord prior
written notice of such removal and to comply with the terms of the Lease.
5. Notification to Lender. Landlord agrees to notify Lender in writing at least ten (10) days
prior to cancellation or termination of the Lease and to state the grounds for such
cancellation or termination.
6. Lender's Acquisition of Tenant's Leasehold Interest. If Tenant defaults in the
performance of its obligations under the Leasehold Mortgage and Lender forecloses the
Leasehold Mortgage, Lender or any other purchaser at the sheriffs sale foreclosing the
Leasehold Mortgage must attom to Landlord and must perform each of Tenant's
obligations under the Lease, including, but not limited to, obligations arising prior to the
date of the sheriff s foreclosure sale.
7. Notices. Notices required under the terms of this Agreement shall be sent by U.S. mail,
messenger to the following addresses:
-2-
If to Landlord: City of Hutchinson
Hutchinson Municipal Airport — Butler Field
111 Hassan St SE
Hutchinson, MN 55350
Attn: Airport Manager
If to Lender: Bridgewater Bank
4450 Excelsior Boulevard, Suite 100
St. Louis Park, MN 55416
Attn: Nick Bellestri
8. Minnesota Law. This Agreement is governed by the laws of the State of Minnesota.
9. Successors and Assigns. This Subordination Agreement inures to the benefit of and is
binding upon Landlord, Tenant, Lender and their respective personal representatives,
heirs, successors and assigns.
10. Lease Termination. If the Lease is terminated as the result of a default that Lender
cannot legally cure, such as the rejection of the Lease by Tenant in a bankruptcy
proceeding, Lender has the right, but not the obligation, to obtain an assignment of the
Lease, including all rights and obligations under the Lease.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. SIGNATURE
PAGES TO FOLLOW.}
-3-
This Agreement was executed on the dates listed below.
LANDLORD:
STATE OF MINNESOTA )
ss.
COUNTY OF DAKOTA )
CITY OF HUTCHINSON
By:
Gary Forcier
Its: Mayor
Attest:
By:
Matt Jaunich
Its: City Administrator
The foregoing instrument was acknowledged before me this day of ,
2021, by Gary Forcier and Matt Jaunich, the Mayor and City Administrator, respectively, of the
City of Hutchinson, a municipal corporation under the laws of Minnesota, on behalf of the
corporation.
Notary Public
TENANT:
Bryan Eastep
STATE OF MINNESOTA )
ss.
COUNTY OF 1
The foregoing instrument was acknowledged before me this day of ,
2021, by Bryan Eastep, an individual.
Notary Public
-5-
LENDER:
STATE OF MINNESOTA )
ss.
COUNTY OF
BRIDGEWATER BANK
Nick Bellestri
Its: Portfolio Manager
The foregoing instrument was acknowledged before me this day of ,
2021, by Nick Bellestri, the Portfolio Manager, of Bridgewater Bank, a Minnesota banking
corporation, on behalf of the corporation.
Notary Public
THIS INSTRUMENT PREPARED BY:
Messerli & Kramer P.A. (MRJ)
1400 Fifth Street Towers
100 South Fifth Street
Minneapolis, MN 55402
(612) 672-3600
16615-843
EXHIBIT A
LEGAL DESCRIPTION OF THE PREMISES
THAT PART OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF
SECTION 13, TOWNSHIP 116, RANGE 30, MCLEOD COUNTY, MINNESOTA
DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHEAST CORNER OF SAID SOUTHEAST QUARTER OF
THE NORTHEAST QUARTER; THENCE ON AN ASSUMED BEARING OF NORTH 00
DEGREES 10 MINUTES 11 SECONDS WEST, ALONG THE EAST LINE OF SAID
SOUTHEAST QUARTER OF THE NORTHEAST QUARTER, A DISTANCE OF 707.41
FEET; THENCE SOUTH 89 DEGREES 49 MINUTES 49 SECONDS WEST, A DISTANCE
OF 510.39 FEET TO THE POINT OF BEGINNING; THENCE NORTH 27 DEGREES 29
MINUTES 57 SECONDS WEST, A DISTANCE OF 60.50 FEET; THENCE SOUTH 62
DEGREES 30 MINUTES 03 SECONDS WEST, A DISTANCE OF 64.61 FEET; THENCE
SOUTH 27 DEGREES 29 MINUTES 57 SECONDS EAST, A DISTANCE OF 60.50 FEET;
THENCE NORTH 62 DEGREES 30 MINUTES 03 SECONDS EAST, A DISTANCE OF 64.61
FEET TO THE POINT OF BEGINNING.
-7-
LEASE AGREEMENT BETWEEN CITY OF
HUTCHINSON AND BRYASTEP
This agreement, made thi�q day of M ° AM, and between the CITY OF
HUTCHINSON (the "City") and Bryan Eastep (the "tenant"), is for the purpose of outlining the
rights and responsibilities of the parties to this Agreement. The parties to this Agreement do
agree as follows:
1. Lease of airport property: The tenant leases from the City a private hangar lot, as
described on a map available at the City Engineer's office. The lot is situated upon the
Hutchinson Municipal Airport, Butler Field, an airport owned by the City. The lot is leased
together with land and any improvements that may have been placed on it. The lot is
described in an attachment to, and a part of, this Agreement.
2. Use of the airport: The tenant has the privilege of using public portions of the airport in
common with other users. Use of the airport by the tenant is subject the rules and conditions
as now exist or may be enacted in the future by the Federal, State or City governments. The
tenant is subject to customary charges for such use as may be established from time to time
by the Federal, State or City governments.
3. Term of this agreement: The term of this lease is fifty (50) years. The terms of this
agreement begin the date on which this agreement has been signed and approved by the
City Council. At the termination of this lease, if the tenant shall have desire to continue to
have the above described premises, the tenant and City shall negotiate, in good faith, without
obligating either party, to renew this lease at the same price or rent and upon the same terms
and conditions as any person acting in good faith would offer to lease the above described
premises.
4. Lease payments: The tenant agrees to pay to the City:
A sum of 4.00 cents ($0.0400) per square foot, payable annually, as determined by the
outside dimensions of the hangar and required appurtenances, to the nearest one -foot.
Lease payments are due on or before November 1 of each year for the year beginning
November 1. Upon approving the lease, tenant shall pay a prorated amount between the
date of this lease and October 31 of the year in which the lease was initiated.
When water and sewer utilities are available within fifty feet (50') of the tenant's hangar, the
tenant shall begin to pay the commercial hangar lease rate in effect at that time ($0.1350,
effective January 1, 2021) and shall connect the hangar to water and sewer utilities.
The City reserves the right to amend rates related to this lease no more than on a biennial
basis. Rate revisions shall be reasonable and uniform as compared with other fees and rents
charged at the City's airport. The City shall give rate revisions due regard to the value of the
property leased, the improvements used, and the expense to the City of the tenant's
operations. Biennial rate increases shall not exceed five percent (5%). Any rate revisions
shall be adopted by the City Council.
5. Construction of private hangars on leased property:
A) The tenant agrees that hangars shall be constructed at no cost to the City. In the
event the tenant has not completed construction of the hangar on the leased
premises within eighteen (18) months from the date of this agreement, the City may
terminate the lease without further obligation to the tenant.
B) Any hangar built upon leased property shall be constructed in compliance with
applicable building codes. The hangar and any attachments and appurtenances
thereto, excluding required apron, ramps, parking areas, and driveways up to and
associated with the hangar, must be located entirely upon the leased premises.
C) Tenants shall ensure hangars conform to design standards prescribed by the City.
These design standards may include, but are not limited to, color, style, size, signs
and placards, and other aesthetic requirements; as well as engineering requirements
including, placement of the hangar upon the lot, drainage considerations, apron or
approach design standards, prescribed floor elevations, placement of utility services,
and firewalls. Construction and significant improvements may not begin before
receiving written authority from the City.
D) The tenant shall obtain the necessary regulatory authority and permits from the City.
All construction shall be in a good and workmanlike manner and shall be in
compliance with codes, ordinances, and other regulations applicable to the City and
Hutchinson Municipal Airport.
E) Prior to construction of any hangar located on leased property, the tenant shall
furnish to the City, for review and approval, the plans for the building, and provide the
estimated cost of completing the building. The tenant shall provide the City with a
letter of credit, bond or other security with a surety satisfactory to the City conditioned
upon the commencement, completion of and payment for the construction of the
building; and against loss or damage by reason of mechanics lien. The City may
specify the acceptable type of surety.
F) During construction of the hangar, the tenant and/or tenant's contractor shall provide
a certificate of insurance showing liability limits in an amount acceptable to the City
and shall name the City as an additional insured. The City must approve insurance
coverage before construction begins. The tenant and/or tenant's contractor shall
protect the City from liability to persons or property for damages arising out of the
construction or customary use of the building prior to obtaining an occupancy permit
from the City. During construction, minimum liability coverage shall be one million
dollars ($1,000,000) per occurrence with one million dollars ($1,000,000) aggregate.
G) Tenants shall pay the entire cost of such construction, and shall pay the entire cost of
utility services and other services for the hangar. The tenant shall pay all site
improvement costs not provided by the City, including but not limited to, filling,
grading, gravel, bituminous, concrete, utility installations, and any other
improvements required to properly place the hangar on the leased property.
H) Tenant shall construct a parking facility of approximately ten (10) feet from the front
of each end of the building in a manner prescribed by the City of Hutchinson.
1) If the tenant allows a mechanic's lien to attach to the premises, such attachment of
lien shall constitute a default. Tenant may post a cash bond with the City pending
resolution of a mechanic's lien dispute.
6. Use and maintenance of leased property: Tenants, at their own cost and expense, shall
take good care of the leased property and any hangar placed thereon.
A) Any hangar constructed shall be used primarily for the storage of registered and/or
leased aircraft and for related aviation purposes. Approved uses of hangars include
aircraft and aircraft parts storage. In addition to the aircraft stored, tenants may
store no more than three non -aircraft personally owned motorized vehicles in
hangars. Use of the hangar for purposes other than those described herein shall be
described in writing and be approved by the City. Uses other than those described
2
herein that are not approved by the City shall constitute a default on the tenant's
part.
B) Tenants shall keep and maintain the property in good order and repair and in a
clean and neat condition. Tenants shall not permit any waste or nuisance on the
leased property nor permit anything on the leased property to interfere with the
rights of other tenants of the City or users of the airport. In the event the property is
not properly maintained, the City may, after notifying the tenant, cause the property
to be maintained. The costs of maintenance and an administrative fee will be billed
to the tenant and become their responsibility. Unpaid billings may be certified to
property taxes.
C) Tenants may not store any property outside the building, except for property
commonly stored outdoors, including but not limited to refuse containers, liquid
petroleum tanks used for heating, etc., provided such property is properly secured.
D) The cost for customary maintenance routinely performed by the City, related to
areas affecting the value or use of leased properties are included in the lease costs
charged for the property, including snow removal, grounds maintenance and
maintenance of public apron areas. The City reserves the right to establish
separate fees for these maintenance operations.
E) The City performs snow removal throughout the City on a priority basis. The City
reserves the right to perform snow removal functions in whatever manner it deems
necessary. The City intends to provide service up to a reasonable and safe
distance from the tenant's hangar. In any case, snow removal in front of hangars is
the tenant's responsibility. The City is not required to perform any snow removal
function on leased property, but may plow snow on or adjacent to leased properties
to expedite other snow removal operations at the airport.
F) Mowing and weed control immediately adjacent to the tenant's hangar are the
tenant's responsibility. The City reserves the right to perform mowing and weed
control functions in whatever manner it deems necessary. The City intends to
provide service up to a reasonable and safe distance from the tenant's hangar. The
City is not required to perform any mowing or weed control function on leased
property, but may mow or perform weed control on or adjacent to leased properties
to expedite other maintenance operations.
G) The City shall establish the standards by which public apron, ramp areas, and other
paved surfaces are maintained. The City intends to provide service up to a
reasonable and safe distance from the tenant's hangar. In any case, the tenant is
responsible for maintaining ramp areas and other paved surfaces immediately
adjacent to the tenant's hangar.
H) The tenant must allow the City to access to the hangar for the purpose of
conducting inspections of the hangar to determine whether the tenant is complying
with the provisions of this agreement. The occupant may be a party to any
compliance inspection, and the City is required to notify the occupant, under Section
15 of this agreement, and make reasonable accommodation to the tenant before
conducting compliance inspections.
7. Taxes, assessments, and other charnes:
A) In addition to other charges identified in this agreement, the tenant shall pay any
taxes, assessments, licenses, fees, or other charges that may be levied or assessed
upon the tenant's property or hangar or any activity of the tenant. Upon request by
the City, the tenant shall provide proof of such payment.
B) The tenant shall establish their own accounts for utilities, and pay all rates and
charges for any utility used or consumed in connection with or in the leased property
during the term of this agreement. Upon request by the City, the tenant shall
provide proof of such payment.
C) In the event the tenant fails to pay the lease payments, taxes, assessments, fees, or
other charges due, the City shall notify the tenant of the default. If the tenant fails to
cure such default, the City shall have the right to terminate this lease in accordance
with section 8 of this Agreement.
8. Termination provisions:
A) At the termination of this lease the tenant has the privilege of removing the hangar
and associated properties placed upon the leased lot. The tenant shall obtain all
required permits. The tenant shall have a period of ninety days (90 days) from the
termination date to remove property. In the event the tenant cannot complete the
removal within ninety days (90 days), the City may grant a reasonable extension of
time, if the tenant can demonstrate the reasons for failure to remove property within
the ninety -day (90 day) period are beyond the control of the tenant. If the tenant
does not remove the property within the period granted by the City, the City shall
retain ownership of remaining personal property for any municipal purpose or cause
the personal property to be removed at the tenant's expense.
B) If the leased premises becomes deserted, abandoned or vacated for a period of
more than four (4) months, the City may terminate the lease. If the tenant's interest
in the property is taken by process of law, the City may terminate the lease. If the
buildings or properties on the premises are destroyed, the City or tenant shall have
the right to terminate this agreement upon giving written notice, with response, to
the other party.
C) Should the tenant default in the performance of any terms, conditions or covenants
of this agreement not otherwise specified, and should the default continue for a
period of more than thirty (30) days after the City serves the tenant with written
notice, the City may terminate the lease. Serving the tenant with written notice
includes reasonable attempts by the City to contact the tenant, and may include use
of certified mail with return receipt and/or personal service. This may be done with
or without terminating this agreement and without prejudice to any other remedy for
lease payments or breach of covenant. In any such event the City may terminate
this agreement by giving written notice of the termination. The rights and remedies
given to the City are, and shall be deemed to be, cumulative, and the exercise of
one shall not be deemed to be an election excluding the exercise by the City at any
other or different time of a different or inconsistent remedy.
D) Should the leased property be declared condemned, either because the airport is
closed to the public, or the property is needed for another municipal purpose, the
City may reimburse the tenant for lease payments received in the preceding five (5)
years. The City shall provide the tenant with at least ninety -days (90 days) notice of
such action.
4
9.11-iability provisions:
A) The tenant agrees to defend, indemnify and hold harmless, including reasonable
attorneys' fees, the City and all its agents and employees from any and all claims,
demands, actions or causes of action of whatever nature or for loss of or damage to
property or injury to persons occurring on or about the above described premises
arising out of or by reason of the execution or the performance of the services
provided in accordance with this agreement. The City shall not be liable to any
extent for, nor will the tenant make any claim against the City for or on account of
any injury, loss or damage resulting from the tenant's property or use thereof,
including any claims by third parties.
B) The tenant shall obtain and keep current a liability insurance policy with the City as
a named additional insured and shall be in a form acceptable to the City. Inability to
keep adequate insurance coverage shall be considered a default. After
construction, minimum liability coverage shall be one million dollars ($1,000,000)
per occurrence with one million dollars ($1,000,000) aggregate.
C) The tenant shall obtain, and provide upon request verification of, all licensure
requirements of the City of Hutchinson, State of Minnesota and/or the United States
Government to legally comply with this agreement.
10. Transferring, subletting, selling: The tenant shall not transfer, sublet or sell any interest in
This agreement or in the improvements located on the property without first obtaining the
written consent of the City, which consent shall not be unreasonably withheld provided the
proposed assignee, subtenant or purchaser can demonstrate the ability and sufficient
business record that it can carry out the terms of this agreement and has not been in any
situation or condition that the City finds objectionable. Failure to obtain written consent shall
be sufficient grounds for terminating this agreement without obligation of the City to the
tenant.
11. Amendments: This agreement shall not be amended except by written document signed by
all parties to this agreement.
12. Discrimination provision:_ The tenant, in the use of the Hutchinson Municipal Airport, shall
not discriminate or permit discrimination against any person or group of persons on the
grounds of race, color, or national origin or in any manner prohibited by Part 21 of the
Regulations of the Office of the United States Secretary of Transportation, and the tenant
further agrees to comply with any requirement made to enforce such regulation which may be
demanded of the City by the United States Government under authority of said Part 21.
13. Laws, rules and regulations: The tenant shall abide by and conform with all laws, rules, and
regulations, including future amendments thereto, controlling or in any manner affecting the
tenant relative to the use or occupancy of the tenant.
14. Recording the Lease: Upon completion of the building, a survey will be conducted and a
legal description will be attached hereto and become part of the agreement. The lease will
be recorded at the McLeod County Recorder's Office, and such fees as are required shall be
paid by the tenant.
15. Venue for causes of action: The laws of the State of Minnesota shall govern this lease and
The venue for any causes of action shall be McLeod County, Minnesota.
16. Notices: All notices under this agreement shall be sent to the following addresses. Tenant is
responsible for notifying the City of mailing address changes.
If to the City: City of Hutchinson
Airport Manager
Hutchinson Municipal Airport - Butler Field
111 Hassan St SE
Hutchinson, MN 55350
If to the tenant:
CITY OF HUTCHINSON:
Bryan Eastep
1533 Winchell St
St. Paul, MN 55350
(before May 15, 2021)
19374 Memory Cir
Hutchinson, MN 55350
(after May 14, 2021)
Dated: - t 1-
By: •gC6ry Forcier, Mayor)
ihxas� A Sim" TA
d NOTARY' M�
+x.:
Subscribed and sworn to before me
this day of �, 2021
Notary Public of the State of Minnesota
My commission expires: 1-3 t -a-G
Attest: `{Matt Jaunich, City Administrator)
3'ke
4 ,tk:'t:
TENANT:
Subscri and sworn to before me
this day of 2021
Notary Public of the State of Minnesota
My commission expires: t --j :- -
Bryan Eastep: (Tenant)
Dated: r
OSONJAMU
ELLE
RLEILE
NOTARY PUBLIC - MINNESOTA
MY COMMISSION E%PIR 5
scrib ' nd swor efore me
this ' day of 12021
6
Notary Public of the State of Minnesota
My commission expires:
The tenant is leasing Private Commercial Hangar Lot #1790, the southernmost commercial lot in
the first row of private commercial hangar lots, identified by the City. Appurtenances required for
utility provision shall be placed upon leased space in a manner consistent with existing
regulations.
See attached map entitled "Commercial Lots".
THIS INSTRUMENT WAS DRAFTED BY:
Marc A. Sebora
Hutchinson City Attorney
111 Hassan St. SE
Hutchinson, MN 55350
(320)587-5151
Attorney ID # 0251239
Tax Statements for the real property described in this
instrument should be sent to:
Tenant
HUTCHINSON CITY COUNCIL Cfty'. j
Request for Board Action !l��yy =-*-7
Agenda Item: MnDOT Aeronautics M&O Agreement
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/9/2021
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Minnesota Department of Transportation, Office of Aeronautics (MnDOT) has again forwarded a new
Maintenance & Operation agreement for Hutchinson Municipal Airport to cover the next two years.
Under this agreement, the Airport is eligible for reimbursement of a portion of funds spent to maintain and operate the
airport..
The agreement is for State FY 2022 and 2023. (07/01/21 - 06/30/23).
In general, the agreement covers eligible airport expenses at 75% up to a maximum $27,445 per year or $54,890 for
the biennium.
BOARD ACTION REQUESTED:
Approve Resolution No. and MnDOT Contract 1047469 (Project # A4304-MO22; A4304-MO23).
Fiscal Impact: -$ 27,445.00 Funding Source: MnDOT M&O Agreement
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Rev. 1 /2016
RESOLUTION 15371
AUTHORIZATION TO EXECUTE
MINNESOTA DEPARTMENT OF TRANSPORTATION
AIRPORT MAINTENANCE AND OPERATION GRANT CONTRACT
It is resolved by the City of Hutchinson as follows:
1. That the state of Minnesota Contract Number 1047469,
"Airport Maintenance and Operation Grant Contract," at the
Hutchinson Municipal Airport is accepted.
2. That the
(Mayor, Chairperson, President, etc.)
and
(Clerk, Auditor, Secretary, etc.)
authorized to execute this Contract and any amendments on behalf of the
City of Hutchinson.
CERTIFICATION
STATE OF MINNESOTA
COUNTY OF
are
I certify that the above Resolution is a true and correct copy of the Resolution adopted by the
at an authorized meeting held on the
(Name of the Recipient)
day of
as shown by the minutes of the meeting in my possession.
Signature:
(Clerk or Equivalent)
CORPORATE SEAL /OR/ NOTARY PUBLIC
My Commission Expires:
520
MDEPARTMENT OF
TRANSPORTATION
STATE OF MINNESOTA
MnDOT Contract No. 1047469
AIRPORT MAINTENANCE AND OPERATION GRANT CONTRACT
State Project Number (S.P.): A4304-MO22
State Project Number (S.P.): A4304-MO23
This contract is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and City of
Hutchinson acting through its City Council ("Recipient").
RECITALS
Minnesota Statutes §§360.015 and 360.305 authorize State to provide financial assistance to airports for
maintenance and operation activities.
2. Recipient owns, operates, or controls an airport ("Airport") in the state system, and Recipient desires financial
assistance from the State for maintenance and operation activities for State Fiscal Year 2022 and State Fiscal Year
2023.
Recipient represents that it is duly qualified and agrees to perform all services described in this contract to the
satisfaction of the State.
CONTRACT TERMS
1. Term of Contract and Survival of Terms
1.1. Effective Date: This contract will be effective on July 1, 2021, or the date State obtains all required
signatures under Minnesota Statutes § 16B.98, subdivision 5, whichever is later. As
required by Minnesota Statutes § 16B.98 Subd. 7, no payments will be made to Recipient
until this contract is fully executed.
1.2. Expiration Date: This contract will expire on June 30, 2023.
1.3. Survival of Terms: All clauses which impose obligations continuing in their nature and which must survive
in order to give effect to their meaning will survive the expiration or termination of this
contract, including, but not limited to, the following clauses: 9. Indemnification; 10. State
Audits; 11. Government Data Practices; 13. Governing Law, Jurisdiction and Venue; and
14. Data Disclosure.
2. Recipient's Duties
2.1. Recipient will operate and maintain the Airport in a safe, serviceable manner for aeronautical purposes only for
the use and benefit of the public.
2.2. The Recipient will keep the runway and the area around the lights mowed at the Airport. The grass must be
mowed at least 7 feet beyond the lights, and the grass must not exceed 6 inches in height on the landing area.
The areas around any navigational aids will be mowed and plowed to keep the area clear for access by a
vehicle.
2.3. If the Airport remains operational during the winter months, the Recipient will keep at least one runway,
associated taxiway, and apron area cleared of snow and ice to the same priority as arterial roads. Snow banks
must be limited in height so that aircraft wings, engines, and propellers will clear them. Landing strip markers
and/or lights must remain visible.
Page 1 of 6
MnDOT Contract No. 1047469
2.4. If the State contracts for the periodic paint striping of the Airport's runways and taxiways during the term of
this Contract, the Recipient will cooperate with the marking operation. The Recipient must coordinate seal coat
pavement maintenance projects with the State to maximize the pavement marking life.
2.5. The Recipient will allow a representative of the State's Office of Aeronautics access to any area of the Airport
necessary for the purpose of periodic inspections.
2.6. The Recipient will promptly pay all utility bills, including those required for navigational aids.
3. Recipient's Assurances
3.1. In accordance with Minnesota Statutes § 360.305, subdivision 4, Recipient assures the State that Recipient will
operate and maintain the Airport in a safe, serviceable manner for public aeronautical purposes only for a period
of one year from the date the Recipient receives final reimbursement under this contract.
3.2. Recipient represents and warrants that Recipient has established a zoning authority for the Airport, and such
authority has completed, or is in the process of and will complete, with due diligence, an airport zoning
ordinance in accordance with Minnesota Statutes §§ 360.061 to 360.074.
3.3. Recipient will comply with all required grants management policies and procedures set forth through Minnesota
Statutes §1613.97, Subd. 4 (a) (1).
4. Third -Party Contracting
4.1. Recipient will comply with all applicable local, state, or federal laws, regulations, policies and procedures in the
procurement of goods and services funded in whole or in part under this Contract.
5. Consideration and Payment
5.1. Consideration. State will pay for all eligible telecommunication, maintenance, and operation costs incurred by
Recipient under this Contract as follows:
5.1.1. Basis. Recipient will be reimbursed for 100% of telecommunication costs associated with the operation
of state-owned navigational aids. Recipient will be paid for 75% of all other eligible maintenance and
operation costs not reimbursed by any other source. Eligible maintenance and operations costs will be
determined at the sole discretion of State's Authorized Representative.
5.1.2. Telecommunication Amount. State has currently obligated $0.00 in each State fiscal year to reimburse
eligible telecommunication costs at 100%.
5.1.3. Maintenance and Operation Amount. State has currently obligated $27,445.00 in each State fiscal
year to reimburse other eligible costs at 75%.
5.1.4. Total Obligation. The total obligation of State for all compensation and reimbursements to Recipient
under this contract will not exceed $54,890.00 (State fiscal years 2022 and 2023).
5.2. Payment.
5.2.1. Invoices. The Recipient must submit a reimbursement request of its eligible costs to the Director of the
Office of Aeronautics on a quarterly basis or as directed by State's Authorized Representative. The
State's Office of Aeronautics will supply the reimbursement request forms which Recipient must submit.
Reimbursement requests must be submitted according to the following schedule:
• On or after October 1. and no later than November 15, for the period July 1 through September 30.
• On or after January 1, and no later than February 15, for the period October 1 through December
31.
• On or after April 1, and no later than May 15, for the period January 1 through March 31.
• On or after July 1, and no later than August 15, for the period April 1 through June 30.
The State may reject costs that the State determines are not eligible maintenance and operations
expenses.
5.2.2. All Invoices Subject to Audit. All invoices are subject to audit, at State's discretion.
Page 2 of 6
MnDOT Contract No. 1047469
5.2.3. State's Payment Requirements. State will promptly pay all valid obligations under this contract as
required by Minnesota Statutes § 16A.124. State will make undisputed payments no later than 30 days
after receiving Recipient's invoices and progress reports for services performed. If an invoice is
incorrect, defective or otherwise improper, State will notify Recipient within ten days of discovering the
error. After State receives the corrected invoice, State will pay Recipient within 30 days of receipt of
such invoice.
5.2.4. Grant Monitoring Visit and Financial Reconciliation. If State's total obligation is greater than
$50,000 in section 5.1.4, above, during the period of performance the State will make at least one
monitoring visit and conduct annual financial reconciliations of Recipient's expenditures. The State's
Authorized Representative will notify Recipient's Authorized Representative where and when any
monitoring visit and financial reconciliation will take place, which State employees and/or contractors
will participate, and which Recipient staff members should be present. Recipient will be provided notice
prior to any monitoring visit or financial reconciliation. Following a monitoring visit or financial
reconciliation, Recipient will take timely and appropriate action on all deficiencies identified by State.
At least one monitoring visit and one financial reconciliation must be completed prior to final payment
being made to Recipient.
5.2.5. Closeout. The State will determine, at its sole discretion, whether a closeout audit is required prior to
final payment approval. If a closeout audit is required, final payment will be held until the audit has been
completed. Monitoring of any capital assets acquired with grant funds will continue following grant
closeout.
6. Conditions of Payment
6.1. All services provided by Recipient under this contract must be performed to State's satisfaction, as determined
at the sole discretion of State's Authorized Representative and in accordance with all applicable federal, state
and local laws, ordinances, rules and regulations, including business registration requirements of the Office of
the Secretary of State. Recipient will not receive payment for work found by State to be unsatisfactory or
performed in violation of federal, state or local law. In addition to the foregoing, Recipient will not receive
payment for Airport's failure to pass periodic inspections by a representative of the State's Office of
Aeronautics.
7. Authorized Representatives
7.1. State's Authorized Representative. State's Authorized Representative will be:
Name/Title: Jenny Bahneman, Grants Specialist Coordinator
Address: Office of Aeronautics,
395 John Ireland Boulevard, Mail Stop 410
Saint Paul, Minnesota 55155
E-Mail: jenny.bahneman@state.mn.us
State's Authorized Representative or his /her successor, will monitor Recipient's performance and has the
authority to accept or reject the services provided under this contract. If the Recipient's duties are performed in
a satisfactory manner, the State's Authorized Representative will accept each reimbursement request submitted
for payment.
7.2. Recipient's Authorized Representative. Recipient's Authorized Representative will be:
Name/Title: John Olson, Public Works Manager
Address: City of Hutchinson, I I I Hassan Street SE, Hutchinson, MN 55350
Telephone: (320) 234-4473
E-Mail: jolson@ci.hutchinson.mn.us
If Recipient's Authorized Representative changes at any time during this contract, Recipient must immediately
notify State.
Page 3 of 6
MnDOT Contract No. 1047469
8. Assignment, Amendments, Waiver and Contract Complete
8.1. Assignment. Recipient may neither assign nor transfer any rights or obligations under this contract without the
prior consent of State and a fully executed Assignment Contract, executed and approved by the same parties
who executed and approved this contract, or their successors in office.
8.2. Amendments. An amendment to this contract must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original contract, or their successors
in office.
8.3. Waiver. If State fails to enforce any provision of this contract that failure does not waive the provision or
State's right to subsequently enforce it.
8.4. Contract Complete. This contract contains all prior negotiations and agreements between State and Recipient.
No other prior understanding regarding this contract, whether written or oral, may be used to bind either party.
8.5. Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using
electronic signatures and converting original documents to electronic records.
9. Indemnification
9.1. In the performance of this contract by Recipient, or Recipient's agents or employees, and to the extent permitted
by law, Recipient must indemnify, save and hold State, its agents, and employees harmless from any and all
claims or causes of action, including reasonable attorney's fees incurred by State, to the extent caused by
Recipient's: 1) intentional, willful or negligent acts or omissions; 2) breach of contract or warranty; or 3) breach
of the applicable standard of care. The indemnification obligations of this section do not apply if the claim or
cause of action is the result of State's sole negligence. This clause will not be construed to bar any legal
remedies Recipient may have for State's failure to fulfill its obligation pursuant to this contract.
10. State Audits
10.1. Under Minnesota Statutes § 16B.98, Subd.8, the Recipient's books, records, documents, and accounting
procedures and practices of Recipient, or other party relevant to this grant contract or transaction, are subject to
examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six
years from the end of this contract or receipt and approval of all final reports, whichever is later. Recipient will
take timely and appropriate action on all deficiencies identified by an audit.
11. Government Data Practices
11.1. Recipient and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes
Chapter 13, as it applies to all data provided by State under this contract, and as it applies to all data created,
collected, received, stored, used, maintained or disseminated by Recipient under this contract. The civil
remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either
Recipient or State. If Recipient receives a request to release the data referred to in this Clause, Recipient must
immediately notify State and consult with State as to how Recipient should respond to the request. Recipient's
response to the request must comply with applicable law.
12. Workers' Compensation
12.1. Recipient certifies that it is in compliance with Minnesota Statutes § 176.181, subdivision 2, pertaining to
workers' compensation insurance coverage. Recipient's employees and agents will not be considered State
employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these
employees and any claims made by any third party as a consequence of any act or omission on the part of these
employees are in no way the State's obligation or responsibility.
13. Governing Law, Jurisdiction and Venue
13.1. Minnesota law, without regard to its choice -of -law provisions, governs this contract. Venue for all legal
proceedings arising out of this contract, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
14. Data Disclosure
Page 4 of 6
MnDOT Contract No. 1047469
14.1. Under Minnesota Statutes §270C.65, and other applicable law, Recipient consents to disclosure of its social
security number, federal employer tax identification number and Minnesota tax identification number, already
provided to State, to federal and state agencies and state personnel involved in the payment of state obligations.
These identification numbers may be used in the enforcement of federal and state laws which could result in
action requiring Recipient to file state tax returns and pay delinquent state tax liabilities, if any, or pay other
state liabilities.
15. Termination and Suspension
15.1. Termination by the State. The State may terminate this contract with or without cause, upon 30 days written
notice to the Recipient. Upon termination, the Recipient will be entitled to payment, determined on a pro rata
basis, for services satisfactorily performed.
15.2. Termination for Cause. The State may immediately terminate this grant contract if the State finds that there
has been a failure to comply with the provisions of this contract, that reasonable progress has not been made,
that fraudulent or wasteful activity has occurred, that Recipient has been convicted of a criminal offense relating
to a state grant agreement, or that the purposes for which the funds were granted have not been or will not be
fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to
disburse additional funds and requiring the return of all or part of the funds already disbursed.
15.3. Termination for Insufficient Funding. The State may immediately terminate this contract if. It does not obtain
funding from the Minnesota Legislature; or If funding cannot be continued at a level sufficient to allow for the
payment of the services covered here. Termination must be by written or fax notice to the Recipient. The State
is not obligated to pay for any services that are provided after notice and effective date of termination. However,
the Recipient will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to
the extent that funds are available. The State will not be assessed any penalty if the contract is terminated
because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The
State will provide the Recipient notice of the lack of funding within a reasonable time of the State's receiving
that notice.
15.4. Suspension. The State may immediately suspend this contract in the event of a total or partial government
shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Recipient
during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment.
16. Discrimination Prohibited by Minnesota Statutes §181.59
16.1. Recipient will comply with the provisions of Minnesota Statutes § 181.59 which requires that every contract for
or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other
district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees:
1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any
subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate
against the person or persons who are citizens of the United States or resident aliens who are qualified and
available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or
vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or
persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or
persons from the performance of work under any contract on account of race, creed or color; 3) That a violation
of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of
Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant
contracts for employment, and all money due, or to become due under the contract, may be forfeited for a
second or any subsequent violation of the terms or conditions of this contract.
17. Limitation.
17.1. Under this contract, the State is only responsible for disbursing funds. Nothing in this contract will be construed
to make the State a principal, co -principal, partner, or joint venturer with respect to the Project(s) covered
herein. The State may provide technical advice and assistance as requested by the Recipient, however, the
Recipient will remain responsible for providing direction to its contractors and consultants and for
administering its contracts with such entities. The Recipient's consultants and contractors are not intended to be
third party beneficiaries of this contract.
Page 5 of 6
MnDOT Contract No. 1047469
STATE ENCUMBRANCE VERIFICATION
Individual certifies that funds have been encumbered as
required by Minnesota Statutes § 16A.15 and § 16C.05.
Signed:
Date:
SWIFT Contract (SC) ID No.
Purchase Order (PO) ID No.
*PO staged and to be encumbered with future State fiscal
year funds.
RECIPIENT
Recipient certifies that the appropriate person(s) have
executed Contracts on behalf of Recipient as required by
applicable articles, bylaws or resolutions.
By:
Title:
Date:
By:
Title:
Date:
DEPARTMENT OF TRANSPORTATION
By:
(with delegated authority)
Title:
Date:
MnDOT OFFICE OF FINANCIAL MANAGEMENT —
GRANT UNIT
By:
Date:
MnDOT CONTRACT MANAGEMENT
By:
Date:
Page 6 of 6
HUTCHINSON CITY COUNCIL Cityaf
Request for Board Action 79 - =-w7
Agenda Item: ARPA Funding for Hutchinson Airport
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/9/2021
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Federal Aviation Administration (FAA) has informed us that Hutchinson Municipal Airport is eligible for up to
$32,000 of funds under the American Rescue Plan Act (ARPA). Funds will be distributed through the Airport Rescue
Grant Program (ARGP).
Accepting an ARGP grant does not affect the City's ability to receive Airport Improvement Program grants.
Funds may be used for operations, personnel, cleaning, sanitizing, janitorial, combating the spread of pathogens at
the airport, some development and debt service payments. The Minnesota Department of Transportation, Office of
Aeronautics, will assist the City with applications for reimbursement under the grant.
Public Works personnel recommend authorizing the application for ARGP, to include naming Gary Forcier, Mayor;
Marc Sebora, City Attorney; Matt Jaunich, City Administrator; and, John Olson, Public Works Manager as signatories
to the grant application.
BOARD ACTION REQUESTED:
Approve/deny ARGP application to FAA, Name signatories; Gary Forcier, Mayor; Marc Sebora, City Attorney; Matt
Jaunich, City Administrator; John Olson, Public Works Manager
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
.OMB Number. 4040-0004
ExpEratlon Date: 1213112022
Application for Federal Assistance SF-424
'1. Type of Submission:
YP
`2. Type of Application
YP PP If Revision, select appropriate letter(s):
❑ Preapplication
® New
® Application
❑ Continuation `Other (Specify)
❑ Changed/Corrected Application
i ❑ Revision
`3. Date Received: 4. Applicant Identifier:
NA HCD (Hutchinson Municipal -Butler Field) Hutchinson, MN
'5b. Federal Entity Identifier:
`5b. Federal Award. Identifier:
27-0042
State Use Only:
6. Date Received by State:
7. State Application Identifier:
S. APPLICANT INFORMATION:
`a. Legal Name: City of Hutchinson
`b. Employerliaxpayer Identification Number (EINITIN):
•c. Organizational DUNS:
41-60071 fit
06416-9515
d. Address:
'Street 1:
Street 2:
'City: HUTCHINSON
County/Parish:
'State: MN
Province:
`Country: USA: United States
'Zip / Postal Code
e. Organizational Unit:
Department Name:
Division Name:
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: "First Name: John
Middle Name:
*Last Name: Olson
Suffix:
Title:. Airport Manager
Organizational Affiliation:
'Telephone Number: 320-2344473 Fax Number.
`Email: jolson@ci.hutchinson.mn.us
OMB Number. 4040-0004
Expiration Date: 1213112022
Application for Federal Assistance SF-424 fi
'9. Type of Applicant 1: Select Applicant Type:
X. Airport Sponsor
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
`Other (Specify)
•10. Name of Federal Agency:
Federal Aviation Administration
11. Catalog of Federal Domestic Assistance Number:
20.106
CFDA Title:
Airport Improvement Program
•12. Funding Opportunity Number:
NA
'Title:
NA
13. Competition Identification Number:
NA
Title:
NA
14. Areas Affected by Project (Cities, Counties, States, etc.):
*15. Descriptive Title of Applicant's Project:
$32,000 for costs related to operations, personnel, cleaning, sanitization, janitorial services,, combating the spread of pathogens at
the airport, and debt service payments.
t
i
Attach supporting documents as specified in agency instructions.
OMB Dumber. 4040-0004
ExplrMon Date: 12131/2022
Application for Federal Assistance SF-424
i
16. Congressional Districts Of:
*a. Applicant: 2 *b. Program/Project: 7 I
i
Attach an additional list of Program/Project Congressional Districts if needed.
17. Proposed Project:
*a. Start Date: NA *b. End Date: NA
18. Estimated Funding ($):
*a. Federal $32,000
*b. Applicant $0
*c. State
$0
*d. Local
$0
*e. Other
*f. Program Income $0
*g. TOTAL $32,000
*19. Is Application Subject to Review By State Under. Executive Order 12372 Process?
❑ a. This application was made available to the State under the Executive Order 12372 Process for review on
❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review.
® c. Program is not covered by E. 0.12372
*20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation In attachment.)
❑ Yes ® No
If "Yes", provide explanation and attach
21. *By signing this application,. I certify (1) to the statements contained in the list of certifications" and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply
with any resulting terms if 1 accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)
® **IAGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions.
Authorized Representative:
Prefix: *First Name:
Middle Name:
*Last Name:
Suffix:
*Title: Mayor and City Administrator
*Telephone Number: 320-587-5151
Fax Number: 320-234-4201
*Email: gforcier@hutchinsommn.gov; mjaunich@hutchinsommn.gov,
i
*Signature of Authorized Representative: 9
F-Date Signed:
Authorized Representative:
Prefix: Mr. `First Name: James
Middle Name:
"Last Name: Bittmann
Suffix:
`Title: Assistant Director, MnDOT Office of Aeronautics
"Telephone Number:
Email: jim.bittmann@state.mn.us
`Signature of Authorized Representative:
"Date Signed:
e-Signature Grant Sponsor Request Form
FAA Airports Division (ARP) is offering e-signature for all FY 2020 grants via Adobe e-Signature. This will
expedite the process so that airport Sponsors receive grants as quickly as possible. If you would like to
receive your FY 2020 grant via email for e-signature, please complete this form.
Sponsors do not need any special software to sign grants electronically.
Documents are emailed in the order specified below, and only one signature is required for each step
(known as a signature block) in the process. The request for signature is sent by email, sequentially after
the signature from the previous block is complete.
For each signature block, a Sponsor may submit more than one individual to have an equal right to sign,
however only one signature is applied. For example, two Sponsor names can be entered under the
Sponsor signature block, a primary and back-up, however only one will be able to sign.
If an airport has co-sponsors, the airport co-sponsors will need to fill out the Sponsor, Attorney, Co -
Sponsor and Co -Sponsor Attorney signature blocks.
If an airport has more than two sponsors, the sponsors need to indicate this in the space provided at the
end of the form.
When the e-signature process is complete, everyone, including the individuals listed below that did not
sign, will receive an email copy of the signed document.
Airport Name City State
Hutchinson Municipal Airport Hutchinson MN
Sponsor Signature Block:
Full Name
John Olson
Title Email Address Phone Number
Public Works Manager jolson@ci.hutchinson.mmus (320) 234-4473
Attorney Signature Block:
Full Name
Marc Sebora
Title
City Attorney
Email Address Phone Number
msebora@ci.hutchinson.mn.us (320) 587-5151
Co -Sponsor Signature Block:
Full Name Title Email Address Phone Number
Co -Sponsor Attorney Signature Block:
Full Name Title Email Address Phone Number
CC Recipient — (Read-only access to grant — will receive email and copy of grant when grant submitted
and completed)
Full Name Title Email Address Phone Number
Please note, if you need multiple Sponsor signatures, or other exceptions, please explain below:
FR
Fs HUTCHINSON CITY COUNCIL
Request for Board Action
Out of State Travel for Kent Exner to Attend TRB Annual Meeting
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/9/2022
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Per City Policy, it is requested that the City Council formally approve the out of state travel for
Kent Exner to attend the Transportation Research Board Annual Meeting in Washington D.C.
from January 9 - 13, 2022. Please note that no conference related or travel costs will be
incurred by the City, due to the attendee being seated on the Local Road Research Board
(administered by MnDOT with dedicated State funding).
BOARD ACTION REQUESTED:
Approval of Request
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
HUTCHINSON CITY COUNCIL ``=y°I
Af;�—t
Request for Board Action
Agenda Item: Temporary Liquor License - Down With Diabetes Alliance
Department: Administration
LICENSE SECTION
Meeting Date: 11/9/2021
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑✓
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Down With Diabetes Alliance has submitted a temporary liquor license to dispense liquor at an event they are
hosting on November 27, 2021, at the Hutchinson Event Center. The Down With Diabetes Alliance is a charitbale
organization and meets the requirements for a temporary liquor license.
BOARD ACTION REQUESTED:
Approve issuing temporary liquor license to Down With Diabetes Alliance on November 27, 2021, at the Hutchinson
Event Center.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
rjm� =8
MINNESOTA DEPARTMENT OF PUBLIC SAFETY
Name of oraanization
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 222, St. Paul, MN 55101
651-201-7500 Fax 651-297-5259 TTY 651-282-6555
APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
Date organized Tax exempt number
I 73 aoi 47-15365V
Address City State Zip Code
, 0 Q5 5 It m o iMinnesota ,5 ,3
Name of
lication
Business phone Home phone
- L/ — ao
Date(s) of event
Type of organization
O V &.971
❑ Club
Charitable
❑ Religious ❑ Other non-profit
Or anization officer's name
City
State Zip Code
/(J
I Ull n fop j
Minnesota 3�
Organization officer's name
City
State Zip Code
Minnesota
Organization officer's name
City
State Zip Code
5 ' Z i) . v 1
Minnesota
Organization officer's name
City
State Zip Code
Minnesota
.3cation where permit will be used. If an outdoor area, describe.
- an4 � ex-6_Y
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
T1V6 u. r19-/Ve,e, 13 r-o Koy-5 O T Mai INC.
13 00 0-) C00 f r
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
ffikth i &7)
City or County approving the license Date Approved
Fee Amount Permit Date
Date Fee Paid City or County E-mail Address
City or County Phone Number
Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement
I-ERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT
BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/20/21 - 11/9/21
Check Date
-----------------
10/22/2021
Check
-------------
EFT1563
Vendor Name
-------------------------------------------------------------
EFTPS
Description
----------------------------------------------------------------------------
Payroll 10/3/21 - 10/16/21
Amount
-------------------------
76,970.32
10/22/2021
EFT1564
Child Support
Payroll 10/3/21 - 10/16/21
415.78
10/22/2021
EFT1565
MN Dept of Revenue
Payroll 10/3/21 - 10/16/21
14,938.62
10/22/2021
EFT1566
Provident Life
Payroll 10/3/21 - 10/16/21
493.04
10/22/2021
EFT1567
PERA
Payroll 10/3/21 - 10/16/21
58,085.99
10/22/2021
EFT1568
Further HSA
Payroll 10/3/21 - 10/16/21
13,839.23
10/22/2021
EFT1569
Mission Square
Payroll 10/3/21 - 10/16/21
3,652.84
10/22/2021
EFT1570
VOYA
Payroll 10/3/21 - 10/16/21
460.00
10/22/2021
EFT1571
MNDCP
Payroll 10/3/21 - 10/16/21
350.00
10/22/2021
101206
MNPEA
Payroll 10/3/21 - 10/16/21
663.00
10/22/2021
101207
UNUM
Payroll 10/3/21 - 10/16/21
1,195.03
10/22/2021
101208
LELS
Payroll 10/3/21 - 10/16/21
317.50
10/22/2021
101209
HART
Payroll 10/3/21 - 10/16/21
622.24
11/09/2021
101210
48FORTY SOLUTIONS, LLC
PALLETS - COMPOST
20,900.44
11/09/2021
101211
ACC MIDWEST TRANSPORTATION LLC
SCHOOL BUS RENTAL: TOUR - CITY
200.00
11/09/2021
101212
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
496.35
11/09/2021
101213
ACE HARDWARE - 1790
REPAIR & MAINT SUPPLIES - FIRE
47.92
11/09/2021
101214
ADS ON BOARDS
BOARD SPONGES - ARENA
900.00
11/09/2021
101215
ADVANCED POWER SERVICES, INC
GENERATOR INSPECTIONS -WATER
310.00
11/09/2021
101216
AMENT, MALINDA
REFUND: COACHING - REC
30.00
11/09/2021
101217
AMERICAN RED CROSS
LIFEGUARD TRAINING
516.00
11/09/2021
101218
ARAMARK
10/18 SERVICES - LIQUOR HUTCH
197.52
11/09/2021
101219
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
515.85
11/09/2021
101220
ASHWILL INDUSTRIES INC
5 PARK FRISBEE GOLF COVERS - PARKS
156.00
11/09/2021
101221
AUTO-CHLOR SYSTEM
OCT DISHWASHER SERVICE - SR DIN
220.00
11/09/2021
101222
BALDRY, MANDY
REFUND: COACHING - REC
30.00
11/09/2021
101223
BAUER BUILT INC
TIRES -STREETS
880.32
11/09/2021
101224
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
1,071.45
11/09/2021
101225
BERNICK'S
COST OF GOODS SOLD - LIQUOR HUTCH
250.66
11/09/2021
101226
BLANCHARD, DARIAN
REFUND: COACHING - REC
30.00
11/09/2021
101227
BRAUN INTERTEC CORP
15T AVE NE & JEFFERSON ST - STREETS
506.45
11/09/2021
101228
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
6,817.39
11/09/2021
101229
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
36,484.67
11/09/2021
101230
CARD SERVICES
SUPPLIES - MULTIPLE DEPTS
144.75
11/09/2021
101231
CARLSON, DAN
FALL SESSION 12021 - REC
3,055.00
11/09/2021
101232
CARTER, RANDY
REFUND: COACHING - REC
30.00
11/09/2021
101233
CENTRAL HYDRAULICS
EQUIPMENT PARTS - MULTIPLE DEPTS
172.39
11/09/2021
101234
CHEMISOLV CORP
FERRIC CHLORIDE - WWTP
5,393.56
11/09/2021
101235
CINTAS CORPORATION
OCT SUPPLIES & SERVICE - MULTIPLE DEPTS
207.17
11/09/2021
101236
COAST TO COAST SOLUTIONS
COLORING BOOKS, BEANIES - POLICE
243.59
11/09/2021
101237
CONTEGRITYGROUP
ESTIMATING SERVICES: HOTEL JORGENSON - EDA
800.00
11/09/2021
101238
CREEKSIDE SOILS
BRUSH MULCH FOR JEFFERSON POND -STREETS
246.00
11/09/2021
101239
CROW RIVER PRESS INC
SR NEWSLETTERS - SR CTR
40.09
11/09/2021
101240
CROWN LIFT TRUCKS
2021CROWN LIFT TRUCK -REFUSE
37,203.69
11/09/2021
101241
DAVE'S PALLET SERVICE
PALLETS - COMPOST
3,428.00
11/09/2021
101242
DAWKINS, TABETHA
REFUND: COACHING - REC
30.00
11/09/2021
101243
DECKER, AUSTIN
REFUND: COACHING - REC
30.00
11/09/2021
101244
DELL MARKETING L.P.
COMPUTERS & EQUIP PURCHASES - MULTIPLE DEPTS
9,884.96
11/09/2021
101245
ECKSTEIN, MATT
REFUND: COACHING - REC
30.00
11/09/2021
101246
ECOLAB PEST ELIMINATION
10/28 PEST CONTROL - REFUSE
172.19
11/09/2021
101247
ENGINEERING NEWS -RECORD
1 YEAR SUBSCRIPTION - ENG
108.00
11/09/2021
101248
FASTENAL COMPANY
TAPE, HAND WASH, TOWELS, GLOVES, BAGS - PARKS
574.33
11/09/2021
101249
FORESTEDGE WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
378.00
11/09/2021
101250
FOSTER MECHANICAL
SPRING 2021 CONTRACT - MULTIPLE DEPTS
1,200.00
11/09/2021
101251
GIESENHAGEN, NICOLE
REFUND: COACHING - REC
30.00
11/09/2021
101252
GOPHER STATE FIRE EQUIPMENT CO.
ANNUAL INSPECTIONS - MULTIPLE DEPTS
2,202.72
11/09/2021
101253
GRAINGER
PAPER TOWELS - WATER
21.35
11/09/2021
101254
GRAMSTAD, JOSEPH & DIANE
UB refund for account: 3-840-9720-2-01
202.24
11/09/2021
101255
GRANITE ELECTRONICS, INC.
MINITOR VI PAGER SINGLE FREQ REPAIR - FIRE
58.00
11/09/2021
1101256
1 GRATKE, TIM
REIMB: EQUIP EXPO TRAVEL, WATER LICENSE - WWTP
118.20
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/20/21 - 11/9/21
Check Date
-----------------
11/09/2021
Check
-------------
101257
Vendor Name
-------------------------------------------------------------
GRAUPMANN,STACY
Description
----------------------------------------------------------------------------
DJDANCE-SRCTR
Amount
-------------------------
100.00
11/09/2021
101258
HACH COMPANY
OPERATING SUPPLIES - WATER
1,663.92
11/09/2021
101259
HAWKINS INC
CHEMICALS - WATER
9,735.05
11/09/2021
101260
HCVN-TV
3RD QTR NUVERA FRANCHISE FEES
26,888.89
11/09/2021
101261
HEMLING, BRAD
REIMB: BASIC SWAT TRAINING - PD
145.53
11/09/2021
101262
HILLYARD / HUTCHINSON
CLEANING SUPPLIES - MULTIPLE DEPTS
356.76
11/09/2021
101263
HJERPE CONTRACTING
WATER VALVE REPAIR AT CENTURY AVE - WATER
37,450.00
11/09/2021
101264
HOISINGTON KOEGLER GROUP INC
GROWTH AREA PLANNING: SEPT SERVICES - PLANNING
5,258.24
11/09/2021
101265
HOLT-PETERSON BUS
NORTHRUP MEM AUDI - SR TOUR
745.00
11/09/2021
101266
HUTCHINSON CHAMBER & TOURISM
SEPT 2021 LODGING TAX
11,691.79
11/09/2021
101267
HUTCHINSON LEADER
OCT ADVERTISING - MULTIPLE DEPTS
544.33
11/09/2021
101268
HUTCHINSON UTILITIES
SEPT 2021 GOPHER STATE ONE CALLTIX MGMT- WATER
183.60
11/09/2021
101269
HUTCHINSON WHOLESALE #1550
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
217.65
11/09/2021
101270
HUTCHINSON WHOLESALE #1552
FILTERS - PARKS
115.12
11/09/2021
101271
HUTCHINSON WHOLESALE #2520
REPAIR & MAINT SUPPLIES - FIRE
83.08
11/09/2021
101272
HUTCHINSON YOUTH BASKETBALL ASSN
REIMB OF FEES COLLECTED - REC
22,643.00
11/09/2021
101273
I.M.S. SHARPENING SERVICE
10/16 CATCH BASIN REPAIRS - STORM WATER
2,100.00
11/09/2021
101274
INDUSTRIAL PNEUMATIC SYSTEMS
FILTERS, COMPRESSOR - WATER
1,103.04
11/09/2021
101275
INGSTAD BROADCASTING
KARP: OCT VIKINGS ADV - LIQUOR HUTCH
375.00
11/09/2021
101276
INTEGRATED POWER SERVICES LLC
ALIGN NEW MOTOR - WWTP
450.00
11/09/2021
101277
ISD #423
SEPT 2021 COMM ED
8,840.46
11/09/2021
101278
JAY MALONE MOTORS
FIRE 2013 DURANGO STARTER REPAIR
802.89
11/09/2021
101279
JOHNSON BROTHERS LIQUOR CO.
COST OF GOODS SOLD - LIQUOR HUTCH
27,940.82
11/09/2021
101280
JOHNSON, HEATHER
REFUND: COACHING - REC
30.00
11/09/2021
101281
JUST, ALICIA
REFUND: COACHING - REC
30.00
11/09/2021
101282
JUUL CONTRACTING CO
REPAIR 2ND AVE SANITARY SEWER LINE
8,533.00
11/09/2021
101283
KAHL, DENNIS
MOWING - STORM WATER
260.00
11/09/2021
101284
KAHNKE BROTHERS NURSERY
FDP TREES - STREETS
466.83
11/09/2021
101285
KERI'S CLEANING & HANDYMAN SERVICES
OCT CLEANINGS AT VARIOUS CITY BUILDINGS
5,381.06
11/09/2021
101286
KIECKER, LINDSEY
UB refund for account: 1-920-0241-0-00
68.07
11/09/2021
101287
KIECKER, MICHELLE
REFUND: COACHING - REC
30.00
11/09/2021
101288
KRANZ LAWN & POWER
COUPLER PARTS - STREETS
103.85
11/09/2021
101289
KRISS PREMUIM PRODUCTS INC
COOLING TOWER TREATMENT
479.51
11/09/2021
101290
KRUGGEL, ALISHA
REFUND: COACHING - REC
30.00
11/09/2021
101291
L & P SUPPLY CO
REPAIR & MAINT SUPPLIES - PARKS
36.90
11/09/2021
101292
LOCHER BROTHERS INC
COST OF GOODS SOLD - LIQUOR HUTCH
41,105.90
11/09/2021
101293
LOPEZ, FELIPE
REFUND: COACHING - REC
30.00
11/09/2021
101294
MACKENTHUN, RYAN
REFUND: COACHING - REC
30.00
11/09/2021
101295
MADDEN GALANTER HANSEN LLP
SEPT LABOR RELATIONS SERVICES
1,345.49
11/09/2021
101296
MAIN STREET SPORTS BAR
PIZZAS FOR PD/FIRE SPONSORED YOUTH FB TEAMS
240.00
11/09/2021
101297
MARCO TECHNOLOGIES, LLC
OCT SERVICES - MULTIPLE DEPTS
481.67
11/09/2021
101298
MARCO TECHNOLOGIES, LLC
OCT SERVICES - MULTIPLE DEPTS
1,759.10
11/09/2021
101299
MATHESON TRI-GAS INC
HIGH PRESSURE - WWTP
28.37
11/09/2021
101300
MCPADDEN, WENDI
REFUND: COACHING - REC
30.00
11/09/2021
101301
MEDICA
NOVEMBER MEDICAL INSURANCE
150,242.68
11/09/2021
101302
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
445.54
11/09/2021
101303
MINI BIFF
RENTALS AT VARIOUS LOCATIONS
246.53
11/09/2021
101304
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
1,591.45
11/09/2021
101305
MOORE, ERIC
REIMB: MWOA MTG REG - WWTP
20.00
11/09/2021
101306
MPCA
REIMBURSEMENTS - POLICE FACILITY
2,593.75
11/09/2021
101307
MR CUTTING EDGE LLC
CHIPPED BLADES - ARENA
318.00
11/09/2021
101308
MWOA
REGISTRATION CENTRAL SECTION MTG - WWTP
80.00
11/09/2021
101309
NEUMANN,ASHLEY
REFUND: COACHING FOOTBALL -REC
75.00
11/09/2021
101310
NORTHERN BUSINESS PRODUCTS
OFFICE SUPPLIES - MULTIPLE DEPTS
1,183.65
11/09/2021
101311
NORTHERN STATES SUPPLY INC
EQUIP PARTS - STREETS
155.33
11/09/2021
101312
NUVERA
OCT PHONE SERVICES - MULTIPLE DEPTS
5,954.30
11/09/2021
101313
O'REILLYAUTO PARTS
EQUIP PARTS - PARKS
173.44
11/09/2021
101314
PAULSON, JOHN
REIMB: EXPO, BONDING TOUR, CMNWOA MTG - ENG
107.96
11/09/2021
101315
PEAT INC.
SPHAGNUM FINE CROMWELL- COMPOST
11,310.25
11/09/2021
1101316
1 PECE RECYCLING LLC
IPALLETS - COMPOST
1,885.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/20/21 - 11/9/21
Check Date
-----------------
11/09/2021
Check
-------------
101317
Vendor Name
-------------------------------------------------------------
PELLINEN LAND SURVEYING
Description
----------------------------------------------------------------------------
DALE, ROBERTS, S GRADE RIGHT-OF-WAYS - ENG
Amount
-------------------------
640.00
11/09/2021
101318
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
5,795.44
11/09/2021
101319
PETERSON, GERALD
REFUND: COACHING - REC
30.00
11/09/2021
101320
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
22,490.77
11/09/2021
101321
PLUNKETTS PEST CONTROL
10/11 PEST CONTROL - ARENA
102.75
11/09/2021
101322
POSTMASTER
POSTAGE - UB BILLING
1,540.00
11/09/2021
101323
PREMIUM PLANT SERVICES
HYDROBLASTING - WATER
4,975.00
11/09/2021
101324
PREMIUM WATERS
5 GALLONS - PARKS
12.00
11/09/2021
101325
PROFESSIONAL WATER TECHNOLOGIES INC
SPECTRAGUARD - WATER
5,369.01
11/09/2021
101326
R & R EXCAVATING
L10P21-10 & 21-11 15T AVE NE & JEFFERSON THRU 10/29
38,871.11
11/09/2021
101327
R & R SPECIALTIES INC
MACHINE REPAIR - ARENA
897.10
11/09/2021
101328
RAHN PAINTING & CONTRACTING LLC
NOV 2021 SNOW CONTRACT - MULTIPLE DEPTS
3,250.00
11/09/2021
101329
REFLECTIVE APPAREL FACTORY INC
SHIRTS, SWEATSHIRTS, VESTS - CREEKSIDE
1,669.88
11/09/2021
101330
REINDERS
HOLIDAY LIGHTS - LIBRARY SQUARE
2,781.97
11/09/2021
101331
REINER ENTERPRISES INC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
1,443.24
11/09/2021
101332
REVIER WELDING
WELDING SERVICES - MULTIPLE DEPTS
207.07
11/09/2021
101333
RICE LAKE CONSTRUCTION GROUP
1_31321-03 WWTF HEADWORKS IMPV #4
337,520.11
11/09/2021
101334
RICHTER, MALARY
REFUND: COACHING - REC
30.00
11/09/2021
101335
RIEK, ELIZABETH
REFUND: BASKETBALL - REC
225.00
11/09/2021
101336
ROTOCHOPPER
EQUIPMENT PARTS - COMPOST
1,065.57
11/09/2021
101337
RUDE, COREY
REFUND: COACHING - REC
30.00
11/09/2021
101338
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
197.44
11/09/2021
101339
SCHAUFLER, JENNIFER
REFUND: COACHING - REC
30.00
11/09/2021
101340
SCHINTZ, BOB
UB refund for account: 1-295-1100-9-00
176.70
11/09/2021
101341
SCHLENNER, SHELBY
UB refund for account: 3-115-0630-8-02
99.88
11/09/2021
101342
SCHUETTE,DONOVAN
REIMB:SAFETYGLASSES- STREETS
100.00
11/09/2021
101343
SHAW, KAREN
OCT CLASSES - SR CTR
210.00
11/09/2021
101344
SHORT-ELLIOT-HENDRICKSON, INC
NE AREA DEVELOPMENT REVIEW THRU 9/30
6,320.12
11/09/2021
101345
SITEONE LANDSCAPE SUPPLY
STRIPING PAINT- PARKS
366.89
11/09/2021
101346
SJF MATERIAL HANDLING INC
RACKS, CONNECTORS - ARENA
268.00
11/09/2021
101347
SLATER, SAMANTHA
REFUND: COACHING - REC
30.00
11/09/2021
101348
SNOWFIRE STUDIO - KARMAN RHEAULT
2021 SCULPTURE STROLL PEOPLE'S CHOICE AWARD
500.00
11/09/2021
101349
SORENSEN'S SALES & RENTALS
OVER SEEDER - CEMETERY
295.00
11/09/2021
101350
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
9,719.31
11/09/2021
101351
ST. PAUL, CITY OF
PDI TRAINING - POLICE
300.00
11/09/2021
101352
STANDARD PRINTING-N-MAILING
POSTAGE & SUPPLIES - MULTIPLE DEPTS
1,028.52
11/09/2021
101353
STREICH TRUCKING
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
850.00
11/09/2021
101354
STREICHER'S
LESS LETHAL LAUNCH SYSTEM - POLICE
1,431.00
11/09/2021
101355
TAPS-LYLE SCHROEDER
LAUNDRY SERVICES - EV CTR
50.00
11/09/2021
101356
TERMINAL SUPPLY CO
TIE WRAP KIT- HATS
73.85
11/09/2021
101357
THEIS, FALLON
REFUND: COACHING - REC
30.00
11/09/2021
101358
TRI COUNTY WATER
BOTTLE WATER DELIVERY - CREEKSIDE
89.90
11/09/2021
101359
TRI-STATE BOBCAT
IGNITION SWITCH - STREETS
97.18
11/09/2021
101360
TRIMBO, DAVID
FLOOR CLEANING - POLICE
945.00
11/09/2021
101361
TRUE BRANDS
COST OF GOODS SOLD - LIQUOR HUTCH
622.49
11/09/2021
101362
UNUM LIFE INSURANCE CO OF AMERICA
NOVEMBER LIFE INSURANCE
2,874.41
11/09/2021
101363
USA BLUE BOOK
AIR RELEASE - WATER
304.32
11/09/2021
101364
UTILITY CONSULTANTS INC
LAB SAMPLE TESTING - WWTP
282.50
11/09/2021
101365
VERIZON WIRELESS
SEP 24 - OCT 23 PHONE SERVICES
3,730.36
11/09/2021
101366
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
9,080.40
11/09/2021
101367
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
323.20
11/09/2021
101368
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
4,115.49
11/09/2021
101369
WASTE MANAGEMENT OF WI -MN
REFUSE DISPOSAL FEES TO LANDFILL
6,780.42
11/09/2021
101370
WATERVILLE FOOD & ICE
COST OF GOODS SOLD - LIQUOR HUTCH
107.97
11/09/2021
101371
WICHMAN, KELSEY
REFUND: COACHING - REC
30.00
11/09/2021
101372
WILSON'S NURSERY INC
TREES - STREETS
1,255.42
11/09/2021
101373
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
1,393.80
11/09/2021
101374
ZEMLICKA, STACY & GENE
UB refund for account: 1-480-9020-6-02
88.39
Total - Check Disbursements:
1$
1,016,026.03
FR
Fs HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Public Hearing for 2022 Pavement Management Program Project (L1/P22-01)
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/9/2022
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑�
Public Hearing
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff will be administering a Public Hearing for the 2022 Pavement Management Program
project. Attached for your reference are the the project meeting notice, project area map and
project engineering report document with the current costs/funding estimations.
Following a brief project overview by City staff and possible public comments, staff will request
that the City Council move forward with the final preparation/approval of project
plans/specifications and the ordering of the advertisement for bids as referenced within the
attached Resolutions. The scheduled bid opening date is Wednesday, December 15th (11:00
AM).
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION NO. 15369
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 1/PROJECT NO. 22-01
WHEREAS, a resolution of the City Council adopted the 9th day of November 2021, fixed a date for a
Council Hearing on the following improvements:
2022 Pavement Management Program: Keith Street SW (South Grade Road to Neal
Avenue), Neal Avenue SW (Keith Street to Sunset Street), Sunset Street SW (South Grade
Road to Linden Avenue), Laura Avenue SW (Approx. 150 LF West of Sunset Street to
Sunset Street) and Linden Avenue SW (Dale Street to Harrington Street); roadway
reconstruction by construction of grading, water main/services, sanitary sewer, storm sewer,
curb and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting,
landscaping, restoration and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 12th day of October
2021.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 9th day of November 2021.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
RESOLUTION NO. 15370
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 1/PROJECT NO. 22-01
WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications for the following
described improvement:
2022 Pavement Management Program: Keith Street SW (South Grade Road to Neal
Avenue), Neal Avenue SW (Keith Street to Sunset Street), Sunset Street SW (South Grade
Road to Linden Avenue), Laura Avenue SW (Approx. 150 LF West of Sunset Street to
Sunset Street) and Linden Avenue SW (Dale Street to Harrington Street); roadway
reconstruction by construction of grading, water main/services, sanitary sewer, storm sewer,
curb and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting,
landscaping, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering/Public Works until 11:00 am on Wednesday, December 15th, 2021, at which time they will be
publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director
of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by
the Council at 5:30 pm on Tuesday, December 28th 2021 in the Council Chambers of the Hutchinson City
Center, Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 9th day of November 2021.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
PUBLICATION NO. 8441
ADVERTISEMENT FOR BIDS
LETTING NO. 1/13ROJECT NO. 22-01
TO WHOM IT MAY CONCERN:
Hutchinson, Minnesota
Dated:11/09/2021
The City Council of the City of Hutchinson, Minnesota, will receive bids at the Hutchinson City Center, Engineering Office,111 Hassan St SE,
Hutchinson MN, until 11:00 am on Wednesday, December 15, 2021, for the making of the following described local improvement:
L1P22-01: 2022 Pavement Management Program: Keith Street SW (South Grade Road to Neal Avenue), Neal
Avenue SW (Keith Street to Sunset Street), Sunset Street SW (South Grade Road to Linden
Avenue), Laura Avenue SW (Approx. 150 LF West of Sunset Street to Sunset Street) and Linden
Avenue SW (Dale Street to Harrington Street); roadway reconstruction by construction of grading,
water main/services, sanitary sewer, storm sewer, curb and gutter, draintile installation,
bituminous surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances, and
all in accordance with the Plans and Specifications on file in the Engineering Office.
Immediately following expiration of the time for receiving bids, the City Administrator and/or Director of Public Works/City Engineer will
publicly open bids, in the Council Chambers at the Hutchinson City Center. The Council, will consider said bids and responsibility of the
bidders during the Council Meeting at 5:30 pm on Tuesday, December 28th, 2021 in the Council Chambers of the Hutchinson City Center.
The approximate major quantities of work involved are:
ITEM
UNIT
QUANTITY
Full Depth Reclamation
SQ YD
15400
Excavation
CU YD
10900
Select Granular Borrow
CU YD
3550
Gate Valve
EACH
21
Concrete Curb and Gutter
LIN FT
7000
Concrete Driveway Pavement
SQ YD
980
4" Concrete Walk
SQ FT
2900
Bituminous Paving
SQ YD
15000
RC Pipe Sewer Design 3006 Class V
LIN FT
2700
Lighting System
LUMP SUM
1
Trees
TREES
56
All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond orcertified check, payable
to the order of the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid.
Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper.
Plans and Specifications are expected to be available 11/24/2021 Complete digital project bidding documents are available at
www.questcdn.com. You may download the digital plan documents for $30.00 by inputting Quest project #8066695 on the website's Project
Search page. Please contact QuestCDN.com at 952-233-1632-or info@questcdn.com for assistance in free membership registration,
downloading, and working with this digital project information.
An optional paper set of project documents is available for a nonrefundable price of $80.00 per set, which includes applicable sales tax and
shipping. Please make yourcheck payable to Cityof Hutchinson and send itto Hutchinson City Center, Attn: Plans &Specs,111 Hassan St SE,
Hutchinson MN 55350. Please contact us at 320-234-4209 if you have any questions.
In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital
bidding documents from QuestCDN or purchase the papersetof the bidding documentsfrom the Cityof Hutchinson. Any bids submitted by
contractors not on the Plan Holder List will not be considered at the time for opening of bids and will be returned to the contractor.
The City Council reserves the right to reject all bids and to waive any informalities and irregularities.
Matthew Jaunich, City Administrator
PUBLISH IN HUTCHINSON LEADER ON WEDNESDAY, NOVEMBER 17TH, 2021 AND WEDNESDAY, NOVEMBER 24TH, 2021.
PUBLISH IN FINANCE & COMMERCE ON WEDNESDAY, NOVEMBER 17TH, 2021 AND WEDNESDAY, NOVEMBER 24TH, 2021.
HUTCFIINS►ON
A CITY ON PURPOSE 10/19/2021
City Improvement Project Meeting Notice
Letting No. 1/Project No. 22-01
2022 Pavement Management Program
Wednesday, November 3rd ♦ 5:00 PM
Hutchinson City Center (111 Hassan St. SE - Council Chambers)
PROPOSED STREET IMPROVEMENTS
As you may already be aware of, the City of Hutchinson is considering street reconstruction measures on
segments of Linden Avenue SW, Laura Avenue SW, Sunset Street SW, Neal Avenue SW and Keith Street
SW (see attached map drawing) within the proposed 2022 Pavement Management Program project to
address deficiencies in existing pavement structure and to implement utility installations/replacements. The
street adjacent to your property has been identified as part of this project based on the current pavement
conditions, proximity of project areas and utility construction impacts. At this point, these proposed project
areas are only being considered and are subject to not being addressed this coming spring/summer depending
on City funding limitations and/or City Council action.
The majority of the existing street surfacing has been identified as significantly deteriorated with substantial
cracking/settlement throughout many areas of the proposed improvements. Due to these segments of
roadway being in poor condition, preventive maintenance measures are not likely to adequately repair the
current surface and are becoming less cost-effective.
The proposed improvements to these roadways include administering a reconstruction method that would
primarily include milling/removing the existing pavement, concrete curbing replacements, draintile
installations, street lighting, landscaping/restoration, signage, and new bituminous pavement. The proposed
improvements have shown to be an efficient and cost-effective construction approach.
PROJECT COSTS & FUNDING
The currently estimated total project cost is $2,760,400.00 and includes amounts for construction costs,
engineering/administration fees, geotechnical testing, and street lighting materials. The anticipated funding
of this project will be a City bond issue allocation, City utility fund contributions and property special
assessments. Please see the enclosed Engineering Report which contains specific costs/funding details.
ASSESSMENTS
A portion of the total cost of these improvements will be assessed to the adjacent private properties on a
street -frontage basis. Per the adopted City Assessment Policy and Fee Schedule, staff has developed
estimated assessment amounts that are provided within the enclosed Notice of Hearing on Improvement.
Due to the project being in an early development stage, these estimates are subject to change. Please see
below assessment calculation information:
■ Proposed Assessment Rates (per City Assessment Policy & Fee Schedule)
o Street Rehabilitation $52.50/Frontage Foot
o Partial Street Reconstruction $65.00/Frontage Foot
o Full Street Reconstruction $80.00/Frontage Foot
o Mill & Overlay $30.00/Frontage Foot
■ Estimated Total Assessment for Typical City Lot (66' width)
o Partial Street Reconstruction: 66 LF x $65.00/FF = $4,290.00
■ Notes:
0 1. Methods and amounts of estimated assessments are subject to change.
0 2. Assessments allocated to properties over a 10-year term (interest rate estimate: 3% - 5%).
Also, please note that certain property owners may be eligible for deferral of an assessment depending on
their age, a defined disability situation, and/or military service status as outlined within Minnesota Statutes
and City Policy. Additional information regarding assessment deferral opportunities is available at the
Finance Department office (City Center — I I I Hassan St. SE).
HEARINGS/PROCESS
This City Improvement Project Meeting Notice is the first step in the project involvement process and is
scheduled to occur on Wednesday, November 3, 2021, at 5:00 PM within the City Council Chambers (I I I
Hassan Street SE). This will be an informal discussion with staff available to address questions/concerns and
review construction activities/impacts that will occur adjacent to specific properties. However, due to
potential COVID-19 concerns, City staff can be contacted as stated below to answer any questions and are
open to meeting on an individual basis at City Center or outside at your property.
The first official hearing, the Public Hearing, is currently scheduled for the City Council meeting on
November 9, 2021, at 6:00 PM. This meeting will be televised and is the formal presentation of the proposed
project to the City Council. Public input time is included and feedback is welcomed. However, due to
COVID-19 circumstances, City staff welcomes property owners to contact us beforehand and/or provide
written feedback (email preferred) that would be forwarded to the City Council prior to the scheduled
hearing. Approval at this hearing does not mean that the project will be constructed. This will be the point at
which a formal decision will be made by the City Council as to whether or not City staff should move on to
the next step of completing the plans/specifications and soliciting construction bids for completing the work.
The second official hearing, the Assessment Hearing, would be called after receiving the bids (probably
sometime in February/March of 2022). Staff would prepare actual assessment amounts for each property and
mail them out in advance of the meeting. Property owners will then be given the opportunity to comment on
the merits of both the project and the proposed assessments. Questions, thoughts and concerns regarding the
project or associated assessments would be heard by the City Council, and official action on whether or not
to award the work for construction would be taken. To formally contest an assessment, a written/signed
objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This
action then allows you, the property owner, to appeal an assessment to District Court pursuant to Minnesota
Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30
days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with
the District Court within ten days after service upon the Mayor or City Administrator.
SCHEDULE & CONSTRUCTION ITEMS
Construction is anticipated to start in the spring or early summer of 2022. The project should be completed
within one construction season (weather dependent).
CONTACT INFORMATION
Please feel free to contact Jocelyn Jacobson/City Engineering Administrative Specialist at 320-234-4209 or
at jjacobsonghutchinsommn.gov if you have any questions/comments you would like addressed or would
like to provide written feedback. We look forward to administering a successful project process with you.
Thank you for your time and consideration!
N
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LINDEN AVE
I I
LAURA AVE
CRAIG AVE
HEAL AVE
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_ STREET CONSTRUCTION 2022
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'� a HUTCHINSON Dm PRMM n-m i
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center/111 Hassan St SE/Hutchinson NM 55350-2522/320-234-4209/FAX 320-234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW/City Engineer
DATE: October 12, 2021 (revised 10119121)
SUBJECT: Letting No. 1/Project No. 22-01
have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L1/P22-01 2022 Pavement Management Program: Keith Street SW (South Grade Road to Neal Avenue), Neal
Avenue SW (Keith Street to Sunset Street), Sunset Street SW (South Grade Road to Linden Avenue),
Laura Avenue SW (Approx. 150 LF West of Sunset Street to Sunset Street) and Linden Avenue SW
(Dale Street to Harrington Street); roadway reconstruction by construction of grading, water
main/services, sanitary sewer, storm sewer, curb and gutter, draintile installation, bituminous
surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances.
ESTIMATED COST
TOTAL
Construction Cost
$2,240,000
Engineering
$336,000
Administration
$134,400
Engineering Services - Geotechnical
$20,000
Street Lighting Materials
$30,000
ESTIMATED TOTAL
$2,760,400
ESTIMATED FUNDING
TOTAL
Assessable Costs
$155,000
State Aid
$0
City - Bonding
$1,701,300
City - Water Funds
$219,400
City - Wastewater Funds
$32,600
City - Stormwater Funds
$652,100
ESTIMATED TOTAL
$2,760,400
HUTCHINSON CITY COUNCIL Cftyaf
Request for Board Action 7A =-z7
Agenda Item: Review & Approval of Snow Removal & Ice Control Policy Resolution No.
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/9/2021
Application Complete N/A
Contact: Kent Exner/John Olson
Agenda Item Type:
Presenter: Kent Exner/John Olson
Reviewed by Staff
New Business
Time Requested (Minutes): 15
License Contingency I' ; k
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
It has been two years since the last review of the Snow Removal & Ice Control Policy document. It is the intent of
Public Works to review this policy periodically, roughly every two or three years.
Public Works staff recommends some changes to the policy that can be described as administrative. These changes
include updating descriptions, titles, terminology, etc. There also are some improvements to word order, punctuation,
and corrections to tense, along with other minor changes to improve understandability.
Public Works staff will be available to make a presentation about snow removal operations and address any
questions.
BOARD ACTION REQUESTED:
Request adoption of Resolution a resolution adopting modifications to the City's Snow Removal and Ice Control
Policy.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. 15372
A RESOLUTION ADOPTING THE CITY'S
SNOW REMOVAL AND ICE CONTROL POLICY
WHEREAS, Minnesota Statutes, Section 412.221 and the City Charter authorizes the City to
maintain City streets; and
WHEREAS, the City Council finds that it is in the best interest of the residents, businesses and
industries for the City to assume basic responsibility for control of snow and ice on City streets; and
WHEREAS, The City Council finds that the City would be best served to have a policy addressing
snow removal and ice control; and
WHEREAS, a Snow Removal and Ice Control Policy has been developed and recommended by
City staff; and
WHEREAS, the City Council finds that adoption of said policy is in the best interest of the City,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that
said Snow Removal and Ice Control Policy is hereby approved and adopted.
Dated this 9t" day of November, 2021
21
Gary Forcier, Mayor
Attest:
Matthew Jaunich, City Administrator
u
1UTCHINSON
A CITY ON PURPOSE.
City of Hutchinson
Snow F !moval and Ice Control Policy
Novembe , 20 '`21
City of Hutchinson
Snow Removal and Ice Control Policy
Purpose of this Policy
The City of Hutchinson recognizes that assuming basic responsibility for snow removal and ice control on
City streets and bW_ ' is in the best interest of the residents, businesses and industries of
Hutchinson. Providing reasonable snow removal and ice control is necessary for emergency,
commercial, and personal travel. The City strives to provide this service in a timely, safe, and cost-
effective manner; keeping in mind safety, budget, personnel, equipment and environmental concerns.
The City will primarily use its own personnel and equipment to provide this service, but may also, when
necessary or beneficial use private contractors.
This policy does not relieve t4e vehicle operators 9f PFiV@te , w;,. a deStFiaR PF9peFty e
es
;d ..+ ,..d ,11 .+h that May be USiRg„bl;. StFeets, or those that may be otherwise be affected by
snow removal operations. of their responsibility to act in a reasonable, prudent and cautious manner,
given the prevailing weather and StFeet Raveme conditions.
Responsibility and Authority for this Policy
The Public Works Department is charged with the primary responsibility for executing snow removal and
ice control operations and for exercising the appropriate levels of authority to ensure maintenance and
compliance with this policy.
(In this document the title Public Works Department includes the qualified Public Works employee
designated by the Director/City Engineer to oversee snow removal and ice control operations. This
position is typically assigned to a senior operations manager, but may from time to time be assigned to
another experienced Public Works employee in the absence of a senior operations manager.)
The Public Works Department is responsible for coordinating equipment and personnel, assigning them
work based on the need for snow removal and ice control within the City. The Public Works Department
retains the authority to alter assignments based on weather conditions, equipment and personnel
availability, and on other conditions related to snow removal/ice control. The Public Works Department
can declare a snow emergency for the purposes of restricting on -street parking (Appendix A). As
necessary, the Public Works Department can enlist the assistance of City employees or equipment not
usually assigned to snow removal responsibilities and t-e hire contractors to provide snow removal
services.
In cooperation with emergency services personnel, the Public Works Department continuously monitors
weather conditions to determine appropriate action.
Priorities for Service
Snow removal and ice control services will be generally provided using these priorities:
1st priority:
Priority routes and central business district areas with no boulevard
2nd priority:
Other business districts, truck routes and the airport
3rd priority:
Through streets and specifically identified public properties
4th priority:
Cul-de-sacs, dead-end streets. and alleys
5th priority:
Specifically identified sidewalks, trails. and walkways
last priority:
Other public property and maintenance activities.
These priorities will apply to nearly every snow removal and ice control operation. However, the Public
Works Department has the authority to deviate from these priorities, should conditions warrant.
Policy Provisions
1) Initiating Operations: Commencement of snow removal and ice control operations depends upon
immediate and anticipated conditions. The Public Works Department generally initiates snow removal
and ice control operations when:
a) weather conditions do not endanger the safety of employees, contractors; or equipment.
b) •, R operations will be effective.
c) there are at least two inches of snow accumulation; and/or,
d) significant blowing and drifting of snow into traveled portions of major roadways and
intersections has occurred; and/or,
e) rainstorms, ice storms, and/or periods of light snow create slippery conditions. Efforts during
these situations will be concentrated on major roadways, bridges, steep grades, and heavily
traveled intersections.
Operations may be initiated any time the operations are deemed to be beneficial on either a short-term
or long-term basis.
2) Suspension of Operations: The Public Works Department may suspend operations at any time if
temperatures, winds, visibility, and/or precipitation make operations unsafe, ineffective- or
unnecessary.
3) Staffing Operations: Snow removal and ice control operations may occur during assigned work shifts
or, in some situations, on a call -out of operators. The Public Works Department has the discretion to
recall operators or wait until the next assigned work shift to respond to specific snow removal or ice
control service requests. For safety reasons, operators of snow removal and ice control equipment will
generally not be scheduled to work more than 12 hours in any 24-hour period with less than nine (9)
hours off between work shifts.
4) Response to Emergencies: Emergency services officers may contact the Public Works Department to
dispatch operators and equipment to provide services for emergency vehicles responding to
emergencies within the City (i.e., police, fire, ambulance, electrical outages, gas leaks, utility restoration,
etc.).
5) Routes: Each year the Public Works Department prepares a map of the street and sidewalk/trail
systems serviced by the City. These systems are divided into route areas that identify personnel,
equipment. and if necessary, the private contractors used to provide the services. Route areas are
periodically revised to correspond with budget, equipment, personnel; and other resources available to
the City.
Priority routes are identified within each route area. Hazards are also identified in each route area.
These route areas are generally assigned to individuals and are used for planning and executing routine
snow plowing and ice control operations.
6) Methods: Snow is generally plowed in a way that reduces traffic obstructions and the effect of future
snowfalls. Generally, snow will be plowed from the center of the street outward toward the curb line so
the snow discharges onto the boulevard. Some streets may be plowed from one side of the street to
the other. Snow may also be moved to the center or side of the street to be hauled away later. Cul-de-
sacs and dead-end streets will generally be plowed to the outside. When plowing on bridges, operators
will adjust their speed to reduce or eliminate the snow from going over the side of the bridge.
As necessitated by available resources, snow is plowed to the edge of the street without regard for
sidewalks, driveways and other structures located in the right-of-way. The City recognizes the
inconvenience that comes from accumulations on rights -of -way, sidewalks and driveways, but the City is
not responsible for removing snow from rights -of -way, private driveways, most sidewalks. or from
are�ad private structures located in the right-of-way. Snow is removed only from sidewalks/trails
specifically identified on route maps and from other areas only at the direction of the Public Works
Department.
The City recognizes that snowplow operators are exempt from traffic regulations set forth in Minnesota
Statutes, Chapter 169 while actually engaged in work on streets, except for regulations related to driving
while impaired and the safety of school children. Pursuant to this authority, snowplow operators have
discretion to disregard traffic laws, when, in their judgment, it is safe to disregard such laws and such
action complies with Public Works policy entitled Operation of Road Maintenance Equipment (Appendix
B).
7) Expected Minimum Levels of Service:
The following represents the minimum levels of services that can be expected. The City strives to achieve
better results whenever possible:
I.) It is the City's intent to keep designated priority routes open to traffic, if possible, during a storm or
have them open to traffic as soon as possible after snow accumulation has subsided. 'Open to traffic'
means there is a lane available for cars to travel on; the term does not necessarily mean the street has
been plowed from curb to curb.
II.) As many routes as possible that serve business areas and densely populated residential areas are to
be open to traffic within 12 hours after snow accumulation subsides.
III.) Through streets are to be open to traffic within 36 hours after snow accumulation subsides. All
public streets are to be open to traffic within 48 hours, unless snow accumulation is of such depth as to
require removal. Every public street, alley, and parking lot is to be opened to normal, functional traffic
patterns within four days after snow accumulation subsides.
IV.) Where space does not allow for snow to be moved from traffic lanes to storage on the adjacent
boulevard, the City may pile snow and haul it away. Snow may be stored in strategic locations for a time
before the snow is hauled away.
V.) Significant accumulations of snow on bridges will be removed. Removal of snow from bridges will
begin only after all City streets, alleys and parking areas have been serviced; and normal, functional
traffic patterns have been restored. Because of safety considerations, this task will normally be done
during daylight hours.
VI.) Snow may be removed from selected critical intersections, away from fire hydrants; and from other
utility appurtenances requiring access. These services will begin only after all City streets, alleys, parking
areas- and bridges have been serviced. Snow may also be removed from boulevards and along curbs.
Because of safety considerations, these tasks will generally commence during daylight hours.
Priority Snow Removal Routes: The following are designated priority routes:
Names of Straat
2"d Ave SW/SE
51h Ave NE/NW
51h Ave SW/SE
California St NW
Century Ave SW/SE
Dale St SW
Echo Dr SW
Edmonton Ave SW/SE
Elm St NE
Freemont Ave SW
Golf Course Rd NW
From: To:
Dale St SW
Michigan St SE
Montana St NW
Bluff St NE
Lynn Rd SW
T.H. 22
T.H. 7
School Rd NW
Dale St SW
Jefferson St SE
School Rd SW (Co Rd 7)
2nd Ave SW
Freemont Ave SW
T.H. 15
Dead end
Grant Ave SE
McLeod Ave NE
North High Dr NE
T.H. 15
Dead-end
North High Dr NW
Montana St NW
Name of Street
From:
To:
Jefferson St SE
Airport Rd
Washington Ave E
Lynn Rd SW
Hwy 15 Exit
Washington Ave W
McDonald Dr SW
Lakewood Dr SW
School Rd SW
McLeod Ave NE/6th Ave NE
T.H. 15
Bluff St NE
Michigan St SE/NE
5th Ave SE
T.H. 7
Oakland Ave SE/TH 15 Service Rd
Freemont Ave SW
Adams St SE
Roberts St/Rd SW
McDonald Dr SW
Dale St SW
School Rd SW/NW
South Grade Rd SW
North High Dr NW (Co Rd 12)
Shady Ridge Rd NW
T.H. 7
71h Ave NW
Sherwood St SE
Airport Rd
Century Ave SE
South Grade Rd SW
Underwood Ave
T.H. 15
Sunset St SW
Century Ave SW
South Grade Rd SW
Downtown (area from/to)
Lynn Rd SW
Adams St SE
51h Ave SW/SE
51h Ave N
Sand and Salt
The City does not have a bare pavement policy. Falling snow and general snow pack remaining on City
streets will not normally be removed.
Sanding operations are initiated to provide some temporary relief from skidding. Salt is may be applied
to melt ice on streets. Application of sand is generally limited to intersections, hazardous areas- and
isolated slippery areas. Sand will be applied at times and at rates that maximize effectiveness. Salt,
while used to melt snow, is also mixed with sand to prevent the sand from freezing. The Public Works
Department may order use of additional salt if pavement or air temperatures and precipitation type
warrant use of additional salt for melting ice and snow. The Public Works Department may also order
use of salt brine to enhance aperafivns or provide additional ice and snow melting capabilities.
The Public Works Department may use other minerals, chemicals and mixtures to assist in ice control,
provided they are deemed to have fewer or the same effect on the environment as sand and salt
mixtures and are economically feasible.
Municipal Parkine Lot Snow Removal
Parking permits are available from the Police Department. It is recommended that drivers get a permit
for vehicles regularly parked in designated overnight parking stalls located within municipal parking lots.
These permits are optional, but provide contact information helpful for vehicle owners to avoid the
expense of vehicles being towed when parked in violation of signposted restrictions.
There is no parking in municipal parking lots between 2 a.m. and 6 a.m. However, there are some
municipal parking lots with designed overnight parking stalls are exempt from the 2 a.m.
to 6 a.m. restriction. Designated overnight parking stalls are identified with signage.
Whenever possible, snow in designated overnight stalls will be removed at the same time as the rest of
the parking lot. When that is not possible, subsequent operations during daylight hours using smaller
equipment may be employed to remove snow from designated overnight stalls.
If it becomes necessary to remove snow from designated overnight parking stalls during overnight
hours, t4e existing overnight signs will be replaced with a temporary sign. The temporary sign prohibits
parking in overnight stalls, but allows parking in other areas of the parking lot between 2:00 a.m. and
6:00 a.m. These temporary signs are posted prior to 10:00 a.m. the morning prior to work beginning.
Once posted with the temporary signs, parking restrictions in overnight stalls begin immediately and
continue until snow has been removed from the designated overnight stalls and the temporary signs
have been removed. Once the temporary signs are removed, overnight parking is once again allowed
only in designated stalls.
Snow Removal on Sidewalks, Trails & Walkways
It is the responsibility of the adjacent property owner, using due diligence, to keep sidewalks, trails and
walkways clear for pedestrian travel.
The City has identified certain sidewalks, trails. and walkways, which that may receive some snow
removal services from City operators and equipment. These services are provided at the_City's
discretion, on a priority basis; and do not relieve property owners of their responsibilit" to maintain a
four -foot (4') walkway.
The City does not maintain a bare pavement policy, neither for roadways nor for sidewalks/trails. The
City will not utilize abrasives or chemicals when maintaining sidewalks, trails- or walkways.
Sidewalks, trails; and walkways identified by the City3 will be plowed in a manner that may result in a
double windrow on some driveways or accesses. The City is not responsible for removing windrows left
by sidewalk snowplows. When snow blowers are utilized to clear snow, the discharge may be directed
away from the street or boulevard onto private property.
Sidewalks serviced by the City are done on a four -tiered priority system. If new snowfall occurs at any
time during the process of clearing identified sidewalks, the process will restart with the highest priority.
This may result in delay#e+ service to lower priority sidewalks.
Snow remaining on sidewalks 24 hours after snow has stopped falling, including snow that was plowed
from public streets onto the sidewalk, is a public nuisance. ; dOW-MArWN property owners ,,;,'; he
that their property is in violation. Beginning 12 hours after notification, City crews or
contractors may clean sidewalks, trails- and walkways and bill adjacent property owners for that service.
Unpaid bills will be certified to the County for collection with property taxes.
The Luce Line trail is not under the City's jurisdiction. and +a therefore I not maintained by the City. The
Minnesota Department of Natural Resources establishes maintenance policies for the Luce Line trail.
Snow Disposal SiteE
Snow disposal sites established by the City shall not be used by private parties, except for the publicly
accessible snow disposal site located on City property north of the Hutchinson Armory, 1200 Adams St
SE. Private parties may use this site free of charge. The City will provide no services at this site, except
to address any b9aw use of the site by the so close cooperation between private parties is
encouraged to ensure snow is dumped and piled in an orderly fashion to maximize use of the site. This
site is the only City snow disposal site that private parties shall use, unless signs are posted at this site
directing users to another publicly accessible site.
When the site at 1200 Adams St SE can no longer be used, the City will establish an alternate publicly
accessible disposal site. Signs will be posted at the Adams St SE site directing private parties to the new
snow disposal site.
Snow Removal on Private Properties
It is a violation of Minnesota statutes and local ordinances to move snow from private properties onto
or across public roadways. Property owners engaging in or allowing these activities are subject to the
consequences of the statutes and ordinances.
Private Contractors Providing Snow Removal Services
Permits for private snow removal contractors are required by ordinance. The City does not require
private contractors to obtain a written permit from the City, but their activities are still considered to be
permitted.
If a private contractor violates statutes, ordinances or policies related to snow removal, the City Council
can suspend their privilege of conducting snow removal business within the City.
Damage to Property
Snow removal and ice control operations can cause damage to property, even under the best
circumstances and care by equipment operators. Most e4en-, damage occurs to property improvements
in the right-of-way, which generally extends 10 to 15 feet beyond the edge of street pavement.
The City is not responsible for damage to vegetation caused by plowing or the application of sand and
salt mixtures. The City will not make repairs to Ror compensate residents for rem damaged
vegetation. In certain cases, the City may clean up dead sod- and over -seed areas in rights -of -way or on
private property. Sod will not be used on public rights -of -way. Residents are encouraged to remove
excess sand, dispose of the sand properly, and thoroughly flush areas that may be affected by sand and
salt mixtures.
Only allowable and properly installed properties that are damaged by actual, physical contact with City
equipment will be considered for repair at City expense.
Personal property in the City's right-of-way damaged by snow being deposited from an accumulation on
the blade of a snowplow will not be considered for compensation. The City Council has the authority to
set reasonable maximum compensation limits for specific types of personal property placed in the right-
of-way.
When disagreement about the responsibility for the damage occurs, the Public Works Department will
investigate and decide responsibility. In certain cases, where there is significant damage, the Police
Department may be called to assist with the investigation. As always, property owners may bring their
concerns to the City Council.
Equipment operators and contractors are directed to immediately contact the Police
Department and the Public Works Department whenever an incident involves a damage to vehicles,
significant structures, or involves any injury to a person.
Equipment operators and contractors also report existing damage they observe to avoid any potential
future claim the damage was caused by snow removal or ice control operations.
Mailboxes
ailboxii+s are a common obstacle that snowplow operators face. If
mailboxes are damaged by equipment operators, the City may install a temporary replacement until
weather conditions are conducive to repair the damaged mailbox. The City will conduct a review of
each mailbox incident to determine whether the City will repair, replace or provide reimbursement for
the mailbox. Only mailboxes actually hit by a snowplow will be the responsibility of the City. The City
will not be responsible for damage to mailboxes or support posts caused by snow or ice coming in
contact with the mailbox. The City will replace damaged mailboxes with a standard size, non -decorative
metal or plastic mailbox and replace the support post, as necessary, with a 4"x4" decay resistant wood
support or standard galvanized post/tube support installed by the City. If the owner desires a mailbox
configuration other than the City's standard, the City will reimburse the mailbox owner for expenses, up
to the maximum rate identified in the City's Fee Schedule for the replacement of a mailbox and post
(Appendix C).
Other Entities
Certain streets within the City are maintained by other governmental entities. The
Minnesota Department of Transportation and the McLeod County Highwa - Public Works Department
maintain separate maintenance policies for streets within the City maintained by them.
From time to time, entities may contract with each other to perform snow removal services. The
ultimate responsibility for snow removal services rests with the controlling entity.
Others maintain these streets:
Name of Street From:
T# HighwaY 15 S/Main St S/ South city limit
Main St N/ T# Highway 15 N
T-W Highway 7 W/4th Ave NW/ West city limit
4th Ave NE /T44 Highway 7 E
Adams Street
Bluff St NE
North High Dr NW/NE
School Rd SW
Emergency Services
To:
North city limit
East city limit
South city limit
T# Highway 7 9
T# 71
North city limit
West city limit
East city limit
South city limit
South Grade Rd SW
Entity:
Mn/DOT
Mn/DOT
McLeod Co
McLeod Co
McLeod Co
McLeod Co
The City of Hutchinson has several relationships with surrounding areas concerning emergency services.
For that reason, emergency services dispatchers and officers are responsible for making requests for
snow removal and ice control services from the appropriate jurisdiction.
Service to Private Property
City personnel and personnel contracted by the City do not provide snow removal and ice control
services to private properties. Services may, however, be provided with the permission of property
owners in situations where City operations directly benefit from operations on private property. Snow
removal operations may be conducted on any private property when emergency vehicles responding to
a call for service require access to private property.
Any operations on or services provided to private property are authorized by the Public Works
Department, or are provided at the request of an emergency services officers responding to a call.
Requests for Services and Complaints
Requests for service and complaints regarding snow removal and ice control operations will be taken
during normal working hours. Questions not able to be answered by administrative staff will be
forwarded to the Public Works Department. Requests for service and other problems are handled in
priority order, in keeping with personnel, equipment. and materials available. Services are prioritized
and provided at the discretion of the Public Works Department.
Review of this Policy
This policy will be reviewed periodically. Comments and complaints regarding this policy received since
the last review will be considered during each review. Input from City employees and contractors,
members of the public, and other affected parties will be considered. Final revisions to the policy are at
the discretion of the City Council.
Appendix A
Declaration of Snow Emergency: Parking Prohibited
City Code § 72.15
DECLARATION OF SNOW EMERGENCY, PARKING PROHIBITED.
(A) The City Administrator or other designated official may declare a snow emergency in the city. The
emergency shall be declared by 4:00 p.m. and shall take effect later that same evening at 12:00
midnight. The snow emergency shall continue to be in effect for 24 hours.
(B) Notice of the declaration of a snow emergency shall be given by notifying the local news media,
however the notification shall be a service right only and not a duty on the part of city officials.
(C) During a declared snow emergency, no motor vehicle shall be parked on any street or alleyway in
the city between the hours of midnight and 7.00 a.m. except as otherwise posted.
(D) During a declared snow emergency, any police officer is authorized to have a motor vehicle which
is parked in violation of this section removed at the owners' expense.
(Ord. 09-0536, passed 12-22-09)
To comply with the ordinance, it is the intent of Public Works to follow the procedure outlined below
when declaring a snow emergency:
1. Prior to 4:00 p.m. each day, a decision will be made in accordance with the existing Snow/Ice
Policy and Ordinances as to whether notification of a snow emergency for purposes of imposing
parking restrictions for upcoming snow/ice maintenance activities is necessary.
2. If weather conditions warrant a snow emergency declaration, notification will be sent, via email,
to:
a. KDUZ/KARP radio stations
b. HCVN Cable Channel 7 & 10 television stations
c. Hutchinson Leader website
d. City of Hutchinson website/social media platforms
e. Designated City staff
In addition, Public Works staff will provide these additional notifications:
f. Notification of personnel involved in snow removal
g. Updating a message on a dedicated telephone message line
h. Updating/initiating any other current or future notification systems that may be
implemented
During snow emergencies, parking is restricted on City streets and alleyways between the hours of 12:00
a.m. midnight and 7:00 a.m., except as otherwise posted.
Once a snow emergency is declared, parking restrictions begin at 12:00 a.m. midnight and are in effect
for the following 24-hour period. During this 24-hour period, parking is restricted between the hours of
12:00 a.m. midnight and 7:00 a.m. Parking is restricted regardless of whether streets have been plowed.
Existing parking regulations, where posted, are enforced during snow emergencies.
If necessary, a snow emergency may be declared on successive days, prior to the end of the previously
announced 24-hour period. Each time a snow emergency is declared, the 24-hour period and related
parking restrictions begins again.
Issues identified by City operators engaged in snow removal shall be reported to the senior Public Works
employee, who shall report to the Police Department.
The intent is to use snow emergencies judiciously, taki z iRt .,,-,.eHRt considering current and expected
weather conditions, precipitation type/accumulation, timing of the storm; and planned maintenance
activities. Generally, a snow emergency will be declared after 4L four inches of snow, a eF for periods
of severe drifting; and/or for the necessity of treating roadways for severe slippery conditions.
Appendix B
Operation of Road Maintenance Equipment
The goal of all road maintenance operations is effectiveness and safety. Minnesota statutes give
considerable leeway to equipment operators engaged in road maintenance. State Statutes recognize
the unique circumstances equipment operators encounter while performing road maintenance.
When engaged in snow and ice control or flood control work, equipment is exempt from standard size
and weight restrictions. Operators are never exempt from statutes regulating driving under the
influence or operations around school busses and in school zones.
Minnesota Statute §169.035
Subdivision 1. Working on highway. (a) The provisions of this chapter shall not apply to persons, motor
vehicles, and other equipment while actually engaged in work upon the highway, except as provided in
paragraphs (b) and (c).
(b) This chapter shall apply to those persons and vehicles when traveling to or from such
work, except that persons operating equipment owned, rented or hired by road authorities shall
be exempt from the width, height and length provisions of sections 169.80 and 169.81 and shall
be exempt from the weight limitations of this chapter while performing the following actions on
behalf of the state or a local governmental unit:
(1) while loading, readying, or moving the vehicles or equipment in preparation
for combating anticipated slippery road conditions or removing snow or ice;
(2) while actually engaged in snow or ice removal or combating slippery road
conditions, including but not limited to pretreatment and anti -icing activities; or
(3) while engaged in flood control operations.
(c) Chapter 169A and section 169.444 apply to persons while actually engaged in work upon
the highway.
The City has established the following guidelines that affect operation of maintenance equipment for
snow removal operations. The City does recognize that, while performing road maintenance, there will
be times when it is not feasible to comply with standard traffic control regulations. In those cases,
operators are expected to perform operations with caution and proceed only after consideration is
given to the safety of the operation.
Unless specifically stated below, all trucks hauling snow during snow removal operations shall comply
with all State traffic regulations.
e) All standard safety devices on the vehicles shall be functional prior to operating- and shall be
used during operations.
f) When actively being loaded with snow, contract snow haulers shall perform functions under the
direction of the snow blower operator loading the truck.
g) Snow haulers, when actively engaged in hauling snow whether full or empty, may stop at red
traffic signals and proceed with caution if there is no oncoming traffic. When moving from one
work site to another, such as from downtown to the Civic Arena, operators shall comply with all
Minnesota Traffic Statutes.
h) When actively engaged in removing snow while crossing Main Street, contract snow haulers
may engage in blocking maneuvers that allow the snow blower and other trucks to cross Main
Street safely.
Any action determined to be necessary by the operator to avoid an accident or to mitigate
damage or injury that may result.
Contractors are covered by this Minnesota State statute and City of Hutchinson policy only when
actively engaged in work for the City of Hutchinson.
Appendix C
City of Hutchinson
Public Works Department
Mailboxes
General
Installation of mailboxes on City -owned rights -of -way is permitted. The mailbox owner assumes all risk
of damage, except when a mailbox is damaged through direct contact with a City -owned equipment.
Coming in to contact with a mailbox is a common obstacle that operators face while performing their
tasks. If mailboxes are damaged, the City may install a temporary replacement until weather conditions
are conducive to repair.
Mail delivery
City operators make every effort to perform tasks as close to the curb line as possible to provide access
to mailboxes. It is not always possible to provide the necessary clearance, considering the size and types
of equipment used. Final cleaning adjacent to mailboxes is the responsibility of the property owner.
Damage to mailboxes
Mailboxes damaged by direct contact from City equipment will be considered for compensation at City
expense.
The City conducts a review of each mailbox incident to determine responsibility for repair. Damage to
mailboxes from materials, such as snow and ice, etc. that +s® discharged onto the right-of-way will not
be considered for compensation.
Mailbox repair
For mailboxes damaged by direct contact from City equipment, property owners may make repairs and
provide an itemized statement of the costs of the repair. The City will reimburse the property owner for
those expenses up to the maximum amount established by the City Council in the City's most recent Fee
Schedule.
If the property owner wants the City to repair the mailbox, property owners may select from one of
three JIM= options. The City will not provide mailboxes other than these three options: 1) Standard
pipe swing -away; 2) 4x4 treated wood post; 3) Plastic, post -mounted (see attached sheet).
In any case, property owners are responsible for mounting newspaper boxes adjacent to, ar d-not under,
the mailbox.
I
I
I
I
I
I
I
I
I
I
42"-48" Typical
48" Recommended
Li Li
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I
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I M
I m
I
Standard galvanized, Standard 4" x 4" Standard plastic slip -
flanged channel sign post treated wood post over post mailbox
& pipe mailbox support mailbox support support
:n
Fasten newspaper box to filler
board on the side of the mailbox
MAIL BOX SUPPORT REPLACEMENT
November
CITY OF HUTCHINSON, MN 204-921
HUTCHINSON
A CITY ON PURPOSE.
Snow Removal Operations
Tonight's presentation is meant to give a brief overview of snow removal operations in
the City of Hutchinson.
SNOW & ICE POLICY
City's goal is to provide reasonable service
that allows travel:
Emergency
Commercial
Personal
The Snow & Ice Policy is designed to create the authority necessary to prioritize
assignment of City personnel and equipment to maintain streets & roadways in a
manner that allows for emergency, commercial and personal transportation within the
City.
E
Initiating Operations
Weather monitoring
MnDOT Roadway Weather Information System
(RWIS)
° Websites (NOAA, AccuWeather, etc.)
Television, radio and other media
• Go outside O
City staff use a variety of weather monitoring systems. Current and predicted weather
conditions play a key role in the decision to initiate a snow operation and for what type
of operation to use. There are a host of tools used to monitor weather. MnDOT has
weather tools that seem to be very reliable. We usually use other media to 'check'
what we're seeing on MnDOT's sites. With all of these high-tech tools, the most
reliable system remains just getting up early in the morning and going outside.
Once a decision has been made regarding a planned response, appropriate personnel
are notified. Operations are planned to ensure operators have adequate notice to
prepare themselves and their equipment. After snow removal staff has been notified,
the Police Department is also notified of upcoming operations.
3
Snow Emergency
City Code § 72.15
DECLARATION OF SNOW EMERGENCY; PARKING PROHIBITED.
(A) The City Administrator or other designated official may declare a snow emergency in the city. The
emergency shall be declared by 4:00 p.m. and shall take effect later that same evening at 12:00
midnight. The snow emergency shall continue to be in effect for 24 hours.
(B) Notice of the declaration of a snow emergency shall be given by notifying the local news media;
however the notification shall be a service right only and not a duty on the part of city officials.
(C) During a declared snow emergency, no motor vehicle shall be parked on any street or alleyway in the
city between the hours of midnight and 7:00 a.m. except as otherwise posted.
(D) During declared snow emergency, any police officer is authorized to have a motor vehicle which is
parked in violation of this section removed at the owners' expense.
(Ord.09-0536, passed 12-22-09)
Since 2010, there has been a snow emergency ordinance in place. Some years, several
snow emergencies have been declared and in other years there hasn't been a need for
a snow emergency declaration all winter long.
Generally, snow emergencies aren't declared unless there is at least 4" of snow, high
winds with significant drifting or significant icing conditions.
The City's ordinance restricts on -street parking from midnight to 7:00 a.m. following
declaration of a snow emergency. Motor vehicles parked in violation of the ordinance
may be ticketed and/or towed at the owner's expense.
4
Off-street parking during
winter months is best.
Snow Emergency
Generally before noon, but for sure prior to 4:00 p.m. each day, a decision will be made as to whether
notification of a snow emergency is necessary. If weather conditions warrant, notification is made to:
Snow emergency line (320) 234-5699
KDUZ/KARP
HCVN Cable Channel 7 & 10
Hutchinson Leader Website
City notification system (see web site)
Update message - dedicated telephone
• Other notification systems
Designated City staff
• Personnel involved in snow removal
Parking restrictions begin at 12:00am (midnight) and are In effect until 7:00am the next morning. It may be
necessary to initiate successive snow emergencies. Each time a snow emergency Is declared, the parking
restrictions begin again.
Existing, posted parking regulations remain in effect and are enforced.
Issues identified by City staff engaged in snow removal operations are reported to the senior Public Works
employee, who coordinates with the Police Department.
The intent is to use snow emergency declarations judiciously, taking into account weather conditions,
precipitation type/accumulation and planned maintenance activities. Generally, a snow emergency is
declared after 4" of snow, severe drifting or the necessity to treat roadways for severe slippery conditions.
Usually before noon, but for sure before 4:00 pm, a decision will be made whether to
declare a snow emergency.
If a snow emergency is declared, there are several ways used to notify the public.
There may be a need to declare back-to-back snow emergencies. Each time, the
parking restrictions are renewed.
Snow crews and Police work together to address any problem areas.
Typically not used until 4" of snow, severe drifting or as necessary for significant icy
conditions.
The best option is to use off-street parking whenever possible during winter months. If
you part off-street, there's no need to wonder whether a snow emergency has been
declared.
5
Snow Removal Operations
Two things you can do with snow:
4 1) Move it out of the way
2) Let it melt
Ton Sand
1.e00
1,3775
1.400 1 Z9,' -
1200 fit— ^g 1.138
1.0001.020}_ _
800
812 Ana
40D
200
499 525
01
to 1 2 3 4 5 8 7 8 9 10 11 12 13 14 15
T« : Salt
900
700 —
700 � e�
800
500 82, _ar�1.._ __ y,a 463
__1
400 7.
310
310
200 .. . 282 _ ZM 249
100 -
0
wmft 1 2 3 4 5 e 7 8 9 10 11 12 13 14 IN
Snow removal isn't rocket science, because there are really only two things you can do
with snow. You can move it out of the way or you can let it melt.
Moving it out of the way mechanically is the most common and effective method.
Methods include shoveling, plowing and snow blowing.
Of course when weather conditions allow, melting occurs naturally. When the weather
isn't warm enough, materials can be introduced to suppress freezing point
temperatures and help the melting process. Basically, salts, sugars and alcohols can be
used to suppress freezing point temperatures. The most common freeze point
suppressant is sodium chloride (salt). Other materials are generally chloride -based, but
lately there have been high -sugar content agricultural byproducts being used as freeze
point suppressants alone or in combination with chloride -based materials.
The focus of the snow removal & ice control industry over the last 20 years has
decidedly been focused on melting. However, with costs of materials rising and
because of potential environmental affects of chlorides, Public Works made a
deliberate shift several years ago to focus on mechanical snow removal, in order to
reduce chloride use overtime. Reducing the use of chlorides is fast becoming the
industry standard, primarily because of the environmental effects of using chlorides.
0
Snow Removal Operations
Move it out of the way
• We use up to 36 different vehicles/equipment to
move snow out of the way
Let it melt
We use ice control materials, sunshine and/or
warm temperatures to melt snow & ice
We use various vehicles and equipment to move snow out of the way. Light trucks,
snowplow trucks, skid steer loaders, tractors, wheel loaders, snow blowers and snow
hauling trucks are used to mechanically move snow.
By doing a good job of mechanically moving snow, it is surprising what nature will do to
help keep pavements clean. The best example is the airport. We do not use any ice
control materials at the airport because light aircraft are very sensitive to them. Yet,
after snow removal operations are complete, it generally isn't long before the runway
and taxiways clear under the sun's power.
As mentioned, we have deliberately reduced the use of chlorides, but we still use
sand/salt to address intersections, curves, and other roadway features for safety
reasons. Operators focus on getting sand/salt down wherever there is a 'decision -
point' for drivers, such as turning movements or where drivers need to brake before
approaching curves and intersections.
`I
Move it out of the way
PERSONNEL — 28 operators
Public Works =12
Parks = 6'''��
Water =1
Wastewater = 1
Contract = up to 8
Everyone in Operations & Maintenance is involved in snow removal and has assigned
routes. All of the Park Maintenance Operators are involved in snow removal. Water
and Wastewater both provide an operator for heavier snow events and when snow is
removed from the downtown area.
Creekside and other Public Works staff (Engineering, Water, Wastewater) serve as
backup operators. When necessary, equipment from other departments is used for
snow removal operations.
Up to eight trucks & drivers are contracted for snow hauling. They are available on -call
and receive an annual retainer fee plus an hourly rate for their truck and labor. For
lighter snowfalls, City personnel can haul snow using the City's two tandem -axle dump
trucks or supplement with two contractors. For heavier snowfalls anywhere between 5
and 8 trucks are used, depending upon snow accumulation. This flexibility is necessary
in order to get the majority of snow removal operations completed before heavy traffic
begins downtown.
E;
F
e itout of the way
ONNEL — 28 operators
Hours; Personnel hours
4.500
3,BBB 4,224»
4.000
3.500 3.437
3.000
2.439 V2�.M 2,934
2.500 2.8422,324
2.000 �- _•,982
7,867
1,500
1,279 i 1,ST0
1,503
1.000 —
883
Soo
W [e. —
1 2 3 4 5 6 7 8 9 10 11 12 T 13 14 15
You will notice there is a very slight increase in the trend of personnel hours. We have
deliberately focused on removing snow and ice by mechanical means to reduce
the amount of chlorides introduced into the environment. While there are slightly
more operator hours over time, the use of sand and salt has decreased more
dramatically.
E
Snow Removal Equipment
3 wheel Loaders 8 Snowplow Trucks
AwPr
r
T
�y
« r _
Operations are adjusted each year, depending upon equipment and staffing available.
Two loaders are assigned to routes. The third is also assigned a route - except when it
is paired up with the large snow blower for removal operations. All three wheel
loaders can be equipped with snowplows and wing plows. Two wheel loaders are used
downtown. The other wheel loader will help downtown but primarily plows most
dead-end streets. Loader operators help each other out after finishing their primary
routes.
Eight snowplow trucks are used. Six are assigned to primary routes and to de-icing
operations. To start off, the trucks plow in tandem, where one truck follows another as
they plow the three priority routes. Once priority routes have been plowed, trucks
move into individual neighborhood routes. The seventh truck works downtown. There
is a spare truck used when another truck has mechanical issues. The spare truck has a
long box and is usually used for tree work but it can be equipped with a snowplow and
wing plow for use as a spare truck when needed. As truck operators finish up in their
own areas, they contact each other to see where they can help out.
All of the primary trucks are equipped with sand/salt distributors. To make the
sand/salt as effective as possible, trucks also are also equipped with salt brine
distributors. Salt brine wets the sand/salt so it sticks to the road and 'kick starts' the
salt to begin melting ice. For the future, additional anti -icing and de-icing equipment is
being considered, particularly for bridges and significant grades on priority routes.
10
Snow Removal Equipment
4 Light Trucks with snowplows 2-8 Dump Trucks for Snow Hauling
;�. 0595`
Light trucks are an important part of the fleet because they provide snow removal
services to alleys, parking lots and various public facilities. They can also be used in lieu
of larger, more expensive equipment when snow accumulations are light. Two of these
trucks are assigned to a route routinely. The other two are used whenever and
wherever they are needed.
When addressing light snow removal needs, the City uses its own tandem -axle dump
trucks to haul snow. The number of hauling trucks depends on snow accumulations.
For heavy snowfalls, up to eight contracted trucks are used to haul snow.
Primary snow storage sites are located at the National Guard Armory (public site) and
at the Bass Pond (City only site).
11
Snow Removal Equipment
5 Bobcats w/ Snowplows 5 Ag_ Tractors w/ Snowplows
in
Two skid steer loaders are used in the downtown area to clean sidewalks. A third skid
steer is used at school properties and a fourth at the Cemetery. The 5tn skid steer
loader is available to assist with downtown snow removal operations and subsequent
cleanup work.
Two tractors are used in the downtown area for parking lots & alleys. One tractor is
used at the airport. One tractor is used at school facilities. There are also a couple of
small tractors available for other duties.
12
Municipal Parking Lots
OVERNIGHT
PARKING
ALLOWED
No Parking 2 am — 6 am BETWEEN
SIGNS
' For lots with designated overnight parking �I►
Parking permits available — encouraged!
Clean up overnight stalls when possible
NO PARKii6
UNTN. SIGNS
Post signs to clean overnight parking Rom°
' Parking allowed in main lot 2 am-6 am until signs
removed, then standard restrictions
There is no parking in municipal parking lots between 2 am and 6 am.
Some lots have designated overnight parking stalls identified by signs. Those who use
them should get a parking permit from the Police Department. The permit provides
Police officers with contact information. Police officers may be able to contact the
vehicle owner to have them move their vehicle, instead of having the vehicle towed.
Whenever possible, snow is cleaned out of overnight stalls at the same time the
parking lot is cleaned. Snow is subsequently removed using smaller equipment
whenever we can. Eventually, however, at some point it becomes necessary to clean
overnight parking stalls.
Before cleaning overnight parking stalls, operators will post temporary signs to restrict
parking in overnight stalls but allow parking in other areas of the lot during the 2 am-6
am timeframe. These signs are placed by 10:00 am on the morning before work
begins. After the overnight stalls are cleaned and the temporary signs are removed,
standard parking restrictions are once again enforced.
13
Sidewalk -Trail Snow Removal
Adjacent property owner responsible
0 4' width
City plows certain sidewalks & trails
4-tiered priority system
" New snowfall resets the priority system
Sidewalks inspected routinely
" If not cleaned after notice, City may clean &
bill property owners.
Generally, adjacent property owners are responsible for keeping four feet of the
sidewalk clear for pedestrian traffic. Snow remaining on sidewalks is considered a
nuisance 24-hours after snowfall ends.
Some sidewalks/trails are maintained by the City on a 4-tier priority basis. Each time it
snows, the priority system starts over. Because of this, it may take a few days before
priority 3 and 4 sidewalks & trails are plowed.
Private sidewalks are inspected following snow events. Property owners in violation
are notified. If the sidewalk isn't cleaned in a timely manner after receiving notice, the
City can initiate the work and bill the property owner.
14
Snow Disposal Site
Public site north of Armory
1200 Adams St SE
R No services from the City.
• Users responsible for maintaining piles
Other City sites not for private use.
There is a public snow disposal site available north of the National Guard Armory. Both
the City and private parties use the site, which requires everyone to work together to
maximize the capacity of the site. The City will maintain its own snow piles, but does
not supply ongoing maintenance of snow piles. Private parties need to maintain the
snow they dump at the site.
This is the only City site available for use by private parties. Some winters, due to the
amount of snow, additional snow storage sites on public property are needed. In that
case private parties are directed to the newly established disposal site.
All other snow disposal sites are only to be used by the City.
15
►now Removal on Private Property
Violation of statutes and ordinances for
private parties to move snow from
private property onto or across public
roadways.
Violators subject to consequences of the
statutes/ordinances.
Plowing, blowing, or moving snow onto or across public roadways violates State
Statutes and local ordinances. Violators are notified and may be charged for cleaning
up, if necessary. If the practice does not stop, violators are subject to the
consequences identified in statutes/ordinances.
Private Snow Removal Contractors
ir Activities are considered licensed
Violations of statutes/ordinances may
result in privileges being suspended by
City Council.
The City Code requires private snow removal contractors to be licensed. Many years
ago, the decision was made to consider all private snow removal operators as being
licensed. Violations of statutes and ordinances may result in the suspension of their
privilege to conduct business within the City and any related penalties.
17
Damage to Private Property
K Snow removal can cause damage, even with
the best care
City will consider responsibility for damage
caused by physical contact with plows
Maximum reimbursement for mailbox = $285
ot Public Works and/or Police may investigate
Even with the best care and caution, property may be damaged during snow removal
operations.
It is the City's policy to address damages caused by actual contact with a plow. The
most common item damaged is mailboxes. Temporary mailboxes may be used until the
weather is conducive to repairing a damaged mailbox. Considering the variety of
mailboxes used by property owners, property owners can select one of three standard
mailboxes or repair their own mailbox and receive a maximum reimbursement of $285,
as identified in the City's fee schedule.
Whenever possible Public Works staff or Police officers will investigate to determine
the nature of damages reported.
fiE
Services to Private Property
Services to private property provided
when:
• Responding to an emergency services call
• Service directly benefits other City operations
and property owner consents
Generally, City snow removal operations are not provided on privately owned property.
The only time snow removal operations will take place on privately owned property is
when an emergency response is necessary (such as: Police, Fire, Ambulance or utility
emergency).
There may be rare cases where it may be beneficial to City operations to extend onto or
across private property, but that will only be done with the property owner's consent.
19
Requests for Service & Complaints
Call Public Works at:
(320) 234-4219 during regular
business hours (7:00 am to 3:30 pm).
For emergency service after hours
contact Public Works emergency line:
(320) 234-4272.
If anyone has questions about snow removal or need snow removal services, they can
contact the Street Department.
20
For More Information
Copy of the policy available by calling
the Public Works at (320) 234-4219
w. Check out the web site:
www.ci.hutchinson.mn.us
6 ii
A copy of the most recent snow/ice policy is available by contacting the Street
Department. It is also available on the City's website.
General questions about snow removal and ice control should be directed to the Street
Department.
THANKS!
21
FR
Fs HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Application for Federal Safety Funds (CSAH115 & Jefferson St. SE Intersection)
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/9/2022
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Per the attached Application for Federal Safety Funds as administered within MnDOT's Highway
Safety Improvement Program (HSIP), McLeod County is currently seeking funding for
improvements at the intersection of CSAH 115 and Jefferson Street SE. Due to this intersection
being adjacent to our municipal boundary and realizing that the northerly intersection roadway
leg (Jefferson St. SE) will more than likely be transferred to City jurisdiction in the future, County
representatives have requested that the City be a joint applicant to potentially incur $1,000,000
in total grant funding ($500,000 allocated to each public agency). City staff supports this
approach and has reviewed the County -prepared application.
City staff will provide a brief overview of this application and the attached preliminary project
design layout during the upcoming meeting.
BOARD ACTION REQUESTED:
Approval of Application for Federal Safety Funds
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
DEPARTMENT OF
TRANSPORTATION
Due Nov. 24, 2021
Greater Minnesota, Local HSIP Solicitation
Application for Federal Safety Funds
1. Contact Information Details
Lead Agency Contact Name
McLeod County John Brunkhorst
2. Funding Details
Federal rands
Local
$1,000,000 I + I $1,150,000
NOTE: maximum of $500,000 in federal funds per agency per project.
referred Funding year s)
12023
This is a joint project with the City of Hutchinson.
3. Project Description
Total Co
$2,150,000
Project Description
Construct a roundabout at the intersection of CSAH 25 (Jefferson St) and CSAH 115 (Airport Road) in
Hutchinson.
ATP
County or Counties
Metropolitan Planning Organization (MPO)
8 McLeod County None.
NOTE: if any portion of the project is located within MPO boundaries, a letter of support / priority from the MPO is needed.
Estimated Output Units
0.68 Miles
1 Intersections
0 I Curves
NOTE: estimate output for one of three metric: number of miles, number of intersections, or number of curves.
Application for Local HSIP Page 1 of 3
4. Selection Criteria
Describe how project was identified.
As part of an upcoming concrete overlay on CSAH 115, McLeod county decided to evaluate the intersection to
see if left turn lanes would increase safety on the road. The McLeod County Roadway Safety Plan (CRSP) had
this as a three -star intersection which included 7 total crashes and no right-angle crashes (see attached). The
CRSP evaluated the intersection on a 5-year crash history from 2011-2015. The intersection evaluation found
that in the 5-year period from January 1, 2016 to December 31, 2020, that there were 10 crashes at the
intersection. These crashes included 1 fatal, 1 serious injury, 1 minor injury, 4 potential injuries and 3 property
damage crashes. All 10 crashes were right-angle crashes. McLeod County decided to perform an Intersection
Control Evaluation (see attached) which determined that a roundabout was warranted at this location.
Is this project in partnership with another agency.
Yes. City of Hutchinson.
5. Crash Data for Reactive Projects ONLY: Jan. 1, 2016 through Dec. 31, 2020
NOTE: set filters to 2016 through 2020 in MnCMAT if you submit an Intersection Report or Section Report.
OPTIONAL: Crashes by Basic Type K i A
B
C PDO Total
Pedestrian
0
0
0
0
0
0
Bicyclist 0 0
0
0
0
0
Single Vehicle Run -off -road
0
0
0
0
0
0
Single Vehicle Other 0
0
0
0
0
0
Sideswipe Same Direction
0
0
0
0
0
0
Sideswipe Opposing Direction 0
I 0
0
0
0
I 0
Rear End
0
0
0
0
0
0
Head On 0
0
0
0
0
0
Left Turn
0
0
0
0
0
0
Angle 1
Other 0
1
1
4
3
10
0
0
0
0
0
OPTIONAL: Description of any unique
The intersection of CSAH 25 (Jefferson
Reactive projects must have a benefit -cost ratio greater than 1.00; to simplify this analysis, OTE will
conduct the calculation. An electronic copy of the analysis output will be available upon request.
6. OPTIONAL: Additional Notes
Additional Notes for Selection Committee
The intersection of County Road 115 (Airport Rd) and County Road 25 (Jefferson St) is located in Mcleod
County on the south end of Hutchinson, MN. Agricultural land uses surround the intersection in the
southeast, southwest, and northwest corners. Residential and agricultural land uses are present in the
northeast corner. The intersection is currently a skewed 4-legged, thru-stop controlled intersection.
North/south County Road 25 traffic stops for east/west County Road 115 traffic.
County Road 115 is an east/west 2-lane roadway with a speed limit of 55 mph on the east leg and 55 mph
on the west leg. The east and west legs each have one right -turn lane and one through -left lane. The 2017
AADT on the east leg of County Road 115 was 4,700 and the west leg was 4,800.
County Road 25 is a north/south 2-lane roadway with a speed limit of 30 mph on the north leg and 55
mph on the south leg. The road has a northwest/southeast skew at the intersection. The north and
south legs each have a one -lane approach for through and turning movements (although there is enough
room for right -turners to pull over onto the shoulder to make their turn). The 2017 AADT on the north
leg of County Road 25 was 1,100 and the south leg was 1,000.
A single -lane roundabout would help reduce crashes and severity of crashes. It would also provide efficient
traffic operations and moderate the vehicles speeds by requiring vehicles to slow down before entering
the intersections. If a trail is planned for this location, a single -lane roundabout would accommodate
pedestrians and bicyclists with crosswalks and median refuge islands at the roundabout approaches.
Intersection consistency along the County Road 115 corridor is also a consideration for installing a
roundabout at County Road 25.
The public has generally expressed support for a roundabout through the public comment process. Seven
of the 31 received comments made mention of a roundabout being a preferred solution for this location.
A single -lane roundabout would be a viable traffic control option for the following reasons:
• Reduces crashes, including virtually eliminating right-angle crashes
• Reduces crash severity
• Provides efficient traffic operations
• Moderates vehicle speeds through the intersection
• Accommodates pedestrians and bicyclists
7. Submission Information
Submit this application via PDF to SafetyProlect.DOT@state.mn.us by November 24, 2021.
Please include the following as necessary:
• Map of project location(s)
• County Road Safety Plan project sheet(s)
• Letters of support
a. Metropolitan Planning Organization (MPO) if within borders
b. MnDOT District Traffic Engineer if work performed in MnDOT right-of-way
CSAH 115 & CSAH 25/JEFFERSON ST INTERSECTION
Rural Intersection on CSAH 25 at CSAH 115
Roadway inform
Description:
CSAH 115
County:
McLeod
Area Type:
Rural
Context Zone:
Agriculture
Segment Route System:
CSAH
Segment Route No:
25
Design Type:
Traditional
Configuration:
X
Traffic Control Device:
Thru-Stop
Street Lights:
Present
Flasher:
None
Major ADT:
4,275
Minor ADT:
1,015
Total Entering ADT:
5,290
Crash Data
5-year Crash History (2011- 2015)
Total Severe
Total Right Severe Right
Crash Frequency: 3 0 0 0
Density (per int. per yr): 0.6 0.0 0.0 0.0
Rate (per MVM): 0.3 0.0 0.0 0.0
Systemic Safety Risk Factors
Value
Threshold
Star Assignment
Major Approach Speed Limit (mph):
55
>_60
Commercial, Industrial
Context Zone:
Agriculture
Mixed Use, Residential
Entering ADT(vpd):
5,290
>_ 2,000
Leg Configuration:
X
X
Alignment Skew (degrees):
30
>_ 10
Horizontal,
Adjacent Curve:
None
Vertical, Both
Adjacent Development:
None
Present
Adjacent RR Crossing:
None
Present
Previous Stop:
<5
>5 Miles
1 st Major Approach
T
LTTR or TB
Turn Lane Configuration:
Total Stars
***
Priority Location ✓
List of Strategies Considered
Type
Unit Cost
Unit
Quantity
Total Cost
Upgrade Signs & Markings:
Proactive
$1,500
Per Intersection
0
$0
All -Way STOP Conversion:
Proactive
$3,000
Per Intersection
0
$0
Street Lights:
Proactive
$10,000
Each
0
$0
Left & Right Turn Lanes:
Proactive
$250,000
Each
0
$0
LED Stop:
Proactive
$7,500
Each
0
$0
RCI:
Proactive
$750,000
Per Intersection
0
$0
Single "T" Reconstruction:
Proactive
$250,000
Per Intersection
0
$0
All Approach RICWS:
Proactive
$150,000
Per Intersection
0
$0
Roundabout:
Proactive
$1,000,000
Per Intersection
0
$0
Total Estimated Project Cost:
300 000"
Systemic Project
Notes -
County Nominated Intersection Realignment due to fatal crash in 2018.
Project Page #: 25
Intersection ID: 25.019
Date: 4/22/202
Intersection Control Evaluation Report
CSAH 115 (Airport Road) at
CSAH 25 (Jefferson Street SE)
September 9, 2021
McLeod County, Minnesota
SEI No. T-00917
Stonebrooke
Intersection Control Evaluation (ICE)
Mcleod County
Intersection Control Evaluation (ICE)
For
CSAH 115 and CSAH 25
I hereby certify that this plan, specification or report was prepared by me or under my direct
supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of
Minnesota.
By:
Kate Miner
I:11Tl l WITj 4IN
43801
Reg. No.
County Engineer — McLeod County
09 9 2021
Date
Digitally signed by John Brunkhorst
Date: 2021.09.10 10:27:44-05'00'
Date
Todd Broadwel I Digitally signed by Todd Broadwell
Date: 2021.09.10 11:48:09-05'00'
APPROVED:
MnDOT District State Aid Engineer Date
Table of Contents
Contents
1.0 Proposed Project Description and Study Purpose............................................................................
1
2.0 Existing Traffic.................................................................................................................................14
3.0 Future Traffic...................................................................................................................................14
4.0 Intersection Safety Evaluation........................................................................................................15
5.0 Warrant Analysis.............................................................................................................................16
6.0 Traffic Operations.................................................................................................................................16
6.1 Level of Service........................................................................................................................................17
6.2 Intersection Operational Analysis....................................................................................................17
7.0 Scenario Analysis...................................................................................................................................18
7.1 Thru-Stop Control (Existing Conditions)........................................................................................18
7.2 All -Way Stop Control..............................................................................................................................19
7.3 Signal Control...........................................................................................................................................19
7.4 Single -Lane Roundabout......................................................................................................................19
8.0 Recommendation..................................................................................................................................20
1.0 Proposed Project Description and Study Purpose
McLeod County plans to reconstruct the intersection of CSAH 115 (Airport Road) and CSAH 25 (Jefferson
Street SE to the north of intersection, Jefferson Road S to the south of the intersection) which is near
Hutchinson, MN. Motorcyclists, bicyclists and pedestrians will all be considered important roadway users
with the project aiming to improve traffic safety at the intersection.
The intent of this document is to analyze existing and alternative intersection control and to determine
the optimal type of intersection control needed at CSAH 115 and CSAH 25. The Minnesota Department of
Transportation Intersection Control Evaluation (ICE) is an objective process that will be used to investigate
and determine what type of traffic control should be provided for the intersection.
It is important that the solution improves the safety, maintains acceptable intersection operations and
maximizes the corridor's ability to accommodate both existing conditions and future needs. It is important
that the solution also accommodates pedestrian and bicycle traffic.
This document examines the following intersection control options for the CSAH 115 and CSAH 25
intersection:
• Thru-stop control (existing conditions)
• All -way stop control (with existing intersection geometrics)
• Signal control (with existing intersection geometrics)
• Single -lane roundabout
The intersection of CSAH 115 and CSAH 25 is located in McLeod County on the south end of the City of
Hutchinson, MN. Agricultural land uses surround the intersection in the southeast, southwest, and
northwest corners. Residential and agricultural land uses are present in the northeast corner. The
intersection is currently a skewed 4-legged, thru-stop controlled intersection. North/south CSAH 25 traffic
stops for east/west CSAH 115 traffic. CSAH 115 is an east/west 2-lane roadway with a speed limit of 55
mph to the east and west of the intersection. The east and west legs each contain one through -left lane
and one right -turn lane. CSAH 25 is a north/south 2-lane roadway with a speed limit of 30 mph on the
north leg and 55 mph on the south leg. The road has a northwest/southeast skew at the intersection. The
north and south legs each have a single -lane approach.
1
Figure 1— CSAH 115 and CSAH 25 Project and Intersection Location Map
2.0 Existing Traffic
CSAH 115 is an east/west 2-lane roadway with a speed limit of 55 mph on the east leg and 55 mph on the
west leg. The east and west legs each have one right -turn lane and one through -left lane. The 2017 AADT
on the east leg of CSAH 115 was 4,700 and the west leg was 4,800.
CSAH 25 is a north/south 2-lane roadway with a speed limit of 30 mph on the north leg and 55 mph on
the south leg. The road has a northwest/southeast skew at the intersection. The north and south legs each
have a single -lane approach for through and turning movements. The 2017 AADT on the north leg of CSAH
25 was 1,100 and the south leg was 1,000.
Turning movement counts were collected for the intersection in June 2021 by Stonebrooke Engineering.
AM Peak hour (10:45 AM — 11:45 AM) and PM Peak hour (4:45 PM — 5:45 PM) turning movement counts
are summarized in Table 1 and complete turning movement counts are included in Appendix A.
Table 1 — 2021 Existing Peak Hour Turning Movement Counts
3.0 Future Traffic
Future forecasted AADT's were obtained from linear regression analysis using MnDOT historical AADT
data. The existing and projected AADT's are provided below in Table 2.
Table 2 — Existing and Projected Average Annual Daily Traffic (AADT)
The annual growth rates from the linear regression analysis were applied to the 2021 turning movement
counts to calculate the projected 2041 turning movement counts. The 2041 peak hour turning movement
counts are summarized in Table 3.
Table 3 — 2041 Peak Hour Turning Movement Counts
10
4.0 Intersection Safety Evaluation
One measure to assess the safety performance at intersections is crash rate, which is displayed as number
of crashes per million entering vehicles (MEV).
There were 11 reported crashes at the intersection between April 1, 2016 and March 31, 2021. These
crashes included 1 fatal crash, 1 serious injury crash, 1 minor injury crash, 4 possible injury crashes, and 4
property damage crashes. There were 10 right-angle crashes and 1 crash with a fixed object (signpost).
The five year crash experience corresponds to an observed crash rate of 1.04 with a serious and fatal
observed crash rate of 18.88. See Appendix B for detailed intersection crash reports. Table 4 displays
statewide average crash rates for similar intersections and various forms of intersection traffic control
which includes a traffic signal and a roundabout.
Table 4- Average Crash Rates for Intersection Traffic Control Types
Statewide
Average Fatal an
erious Inj
crash
Rate,
Roundabout
1 Statewide Average Crash rates (CR) are from Mn DOT District 8 2020 Trunk Highway Intersection Tool kit, 5 Years of Data
According to the MnDOT District 8 2020 Trunk Highway Intersection Toolkit, the statewide average crash
rate for a rural thru-stop intersection is 0.06, indicating that the crash rate at the intersection of CSAH 115
and CSAH 25 is higher than the statewide average for comparable intersections. The statewide average
for fatal and serious injury crashes for a rural thru-stop intersection is 0.34, indicating that the fatal and
serious injury crash rate at this intersection is higher than the statewide average for comparable
intersections.
A critical crash rate is also considered to be a highly effective technique for identifying hazardous
locations. The critical crash rate accounts for key variables such as design of the facility, type of
intersection control, amount of exposure and the random nature of crashes. The concept suggests that if
an observed crash rate is above the critical rate (critical index is greater than one), then the location is
considered to be unsafe and there is a high probability that conditions at the site are contributing to the
higher crash rate. Table 5 displays the observed and critical crash rates, and critical index for the
intersection.
15
Table 5 - Intersection Critical Crash Rate Analysis Results
The analysis shows there is a site -specific crash problem at the intersection of CSAH 115 and CSAH 25.
5.0 Warrant Analysis
A warrant analysis was completed for 2021 and 2041 and is included in Appendix C. This analysis utilized
the traffic data collected in June 2021 and the projected 2041 traffic volumes and followed guidelines laid
out in the MnMUTCD for signalized intersection control. Warrant measures are not defined for a
roundabout, but typically an All -Way Stop Warrant or a Signal Warrant are used to justify a roundabout.
Traditionally signal warrant parameters 1 or 2 described below need to be met for installation of a traffic
signal. However, meeting any of the warrants along with engineering judgement may be sufficient
justification for installing a traffic signal.
1. The intersection meets Warrant 1A, 113 (Eight Hour Vehicular Volume) or 7 (Crash Experience)
of the current MnMUTCD.
OR
2. Current traffic volumes do not meet Warrant 1A or 113, but development in the area will occur
such that the warrants will be met in a reasonable period of time.
The 70 percent traffic volume factor, specified within the MnMUTCD, was used for the warrant analysis
because of the 55 mph major road speed limit.
This intersection currently does not meet signal warrants 1A or 113 and does not meet the all -way stop
warrant. Also, in 2041 the intersection is not expected to meet signal warrants 1A or 113 and is not
expected to meet the all -way stop warrant.
6.0 Traffic Operations
Traffic operations analysis was completed for the project timeframe scenarios of 2021 and 2041 for both
the AM and PM peak hours. The intersection operation study was conducted based on the methodology
of the Highway Capacity Manual utilizing Synch ro/SimTraffic software for the thru-stop, all -way stop, and
traffic signal conditions. RODEL was used to measure the traffic operations for the roundabout. The
following scenarios were modeled:
1. Thru-stop (with existing geometrics)
2. All -way stop (with existing geometrics)
3. Signal (existing condition)
4. Single -lane roundabout
16
Results of the analysis are displayed as measures of effectiveness. Measures of effectiveness establish
quantitative information about the performance of an intersection. The primary measures that are used
in this study are level of service and delay.
6.1 Level of Service
Operational analysis results are described as a Level of Service (LOS) ranging from "A to F" with "A"
operating with the least delay and "F" indicates a breakdown in operation. These letters serve to describe
a range of operating conditions for different types of facilities. Levels of Service are determined based on
methodology from the Highway Capacity Manual, which defines the LOS based on control delay. Control
delay is the wait time experienced by vehicles slowing down for a signal, roundabout, or stop sign, plus
stopped time, plus the time for a vehicle to speed up and traverse the intersection control into the traffic
stream. The average intersection control delay is a volume weighted average of delay experienced by all
motorists entering the intersections on all approaches for a signalized intersection. LOS "D" is commonly
taken as an acceptable design year LOS. The LOS and its associated intersection delay for signalized and
un-signalized intersections are presented in Table 6. The LOS delay thresholds for un-signalized
intersections are lower than signalized intersections, which accounts for the fact that drivers tend to
accept longer delays at signals compared to stop signs. Roundabouts are commonly compared to all -way
stop control delays in areas new to the traffic control device. This type of comparison is shown in the 2010
Highway Capacity Manual.
Note that intersection LOS is not defined by the HCM for thru-stop control intersections. This is because
the minor approaches with relatively low percentages of overall traffic could experience excessive delay,
while the mainline could experience little or no delay. The result likely would be low overall intersection
delay, which on its face would indicate acceptable operations, when individual stop -controlled
movements could be failing.
Table 6 - Level of Service
A <_ 10
<_ 10
B >10and <_15
>10and <_20
C >15and <_25
>20and <_35
D > 25 and <_ 35
> 35 and <_ 55
E >35and <_50
>55and <_80
F >50
>80
6.2 Intersection Operational Analysis
The scenarios were analyzed using the operations described previously for the 2021 and 2041 scenarios,
for AM and PM peak hours. Table 7 summarizes the existing and projected operational conditions for the
thru-stop, all -way stop, signal, and single -lane roundabout scenarios. Synchro traffic operation modeling
software output is included in Appendix D for the traffic signal, thru-stop, and all -way stop scenario, while
RODEL output is located in Appendix E for roundabout operational analysis.
17
Table 7 - Intersection Operations Summary
Thru-Stop
2021
AM
2.8
N/A'
NB Thru
9.9
A
PM
3.4
N/A'
NB Thru
12.0
B
2041
AM
3.6
N/A'
NB Thru
13.1
B
PM
4.5
N/A'
NB Left
19.9
C
AI I -Way Stop
2021
AM
9.5
A
WBThru
11.0
B
PM
10.8
B
WBThru
12.6
B
2041
AM
10.7
B
WBThru
12.3
B
PM
12.2
B
WBThru
14.4
B
Signalized
2021
AM
3.8
A
NB Thru
9.3
A
PM
4.5
A
NB Thru
8.8
A
(Existing)
2041
AM
4.8
A
NB Thru
10.5
B
PM
6.3
A
NB Thru
9.9
A
Single -Lane
Roundabout
2021
AM
3.7
H
WB
3.8
A
PM
4.1
A
Wb
4.3
A
2041
AM
4.1
A
WB
4.2
A
PM
4.8
WB
51
' Intersection LOS is not defined by the HCM for thru-stop control intersections.
7.0 Scenario Analysis
The following scenarios were analyzed and are described in the
• Thru-stop (existing conditions)
• All -way stop
• Signal
• Single -lane roundabout
7.1 Thru-Stop Control (Existing Conditions)
The existing conditions of thru-stop control with CSAH 25 stopping for CSAH 115 traffic was analyzed at
the study intersection and was found to operate with acceptable overall intersection delay in 2021 and
2041, with the worst individual movements operating at LOS C in 2041.
The existing crash rate is above the statewide average and above the critical crash rate indicating an
existing site -specific problem.
The skew of the existing intersection is likely one of the design factors contributing to the crash problem.
This skew results in longer crossing distances for vehicles passing through the intersection, which
increases vehicle exposure time. The skew could also cause issues with a driver's ability to see approaching
traffic. Stopped northbound and southbound traffic may need to look partially backwards to see
approaching eastbound or westbound traffic.
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Because the intersection has a skew issue and currently has a crash problem, thru-stop control is not
considered a viable long-term option at this intersection.
7.2 All -Way Stop Control
For 2021 traffic, all -way stop control at the intersection operates at LOS A in for the AM peak and LOS B
in the PM peak, with the worst movements operating at a LOS B for both peak hours. In 2041, the overall
intersection operates at a LOS B in the AM and PM peaks, with the worst movements operating at a LOS
B for both peak hours.
While all -way stop control would probably address the right-angle crash issue at this intersection it would
likely introduce other crash types, the statewide average crashes experienced at all -way stops are
traditionally higher than thru-stop control. The intersection has a crash history and there is a potential
that the crash rate could increase with all -way stop control. The intersection also has an existing skew
issue which is likely a factor in the crash problem. This skew issue would not be addressed by installing all -
way stop control.
Installing all -way stop control would likely not address the safety issues at the intersection. In addition,
all -way stop warrants were not met for either 2021 or 2041. For these reasons, all -way stop control is not
considered a viable long-term option.
7.3 Signal Control
Traffic signal control was analyzed at the study intersection and was found to operate at an acceptable
level of service, with the overall intersection at LOS A and individual movements all operating at LOS A in
2021. In 2041, the overall intersection is expected to continue to operate at a LOS A with the worst
individual movements operating at a LOS B in the PM peak.
Historically, average crash and severity rates at signalized intersections are the highest of all forms of
traffic control considered. The intersection has a crash history and there is a potential that the crash rate
could increase with signal control.
Signal warrants were not met for 2021 or 2041 traffic.
Because signal warrants are not met and installing signal control would likely not address safety issues at
this intersection, installing a traffic signal is not considered a viable long-term option.
7.4 Single -Lane Roundabout
Reconstructing the intersection to a single -lane roundabout was analyzed and was found to operate at a
LOS A for AM and PM peaks in 2021 and 2041 with all movements operating at LOS A for 2021 and 2041
traffic.
A roundabout would be an effective way to naturally calm traffic coming into the intersection. The
roundabout would moderate the vehicles speeds by requiring vehicles to slow down before entering the
intersection. From a safety perspective, the installation of a roundabout is expected to provide the lowest
crash and severity rates for the intersection. Crashes experienced at roundabouts are traditionally less
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severe than other types of traffic control (i.e. thru-stop, all -way stop and traffic signal). The installation of
a roundabout also reduces conflict points from 32 for a full access intersection to 8. The reduction of
crashes and crash severity is due to slower speeds, fewer conflict points, and vehicles travelling in the
same direction.
A single -lane roundabout would accommodate pedestrians and bicyclists with crosswalks and median
refuge islands at the roundabout approaches.
A single -lane roundabout would address the existing skew issue at the intersection by realigning the north
and south intersection approaches.
Installing a roundabout would virtually eliminate right-angle crashes while providing for efficient traffic
operations.
For these reasons, a single -lane roundabout is considered the most viable long-term option.
8.0 Recommendation
The purpose of this study was to determine the optimal type of intersection control needed at CSAH 115
and CSAH 25. The following recommendation is based on the analysis documented in this report, input
from McLeod County's project management team and design features.
This study indicates that the intersection will experience acceptable intersection delay and level of service
with the existing thru-stop control, all -way stop control, signal control and a single -lane roundabout for
existing and future projected traffic volumes.
The intersection currently has a site -specific crash problem that needs to be addressed. The skew of the
intersection is a design factor which is likely contributing to the crash problem.
Signal warrants are not met for 2021 or 2041 traffic volumes.
Although All -Way Stop Warrants or Signal Warrants are not met, a single -lane roundabout is justified due
to the increase in vehicle and pedestrian safety. A single -lane roundabout would operate with less delays
than a signal or all -way stop control and would also moderate the vehicles speeds by requiring vehicles to
slow down before entering the intersection and help reduce crashes and severity of crashes. A single -lane
roundabout would accommodate pedestrians and bicyclists with crosswalks and median refuge islands at
the roundabout approaches. A single -lane roundabout would address the existing skew issue at the
intersection by realigning the north and south intersection approaches. Over its lifespan, a roundabout
would require less maintenance and lower operational costs compared to a traffic signal. Therefore,
constructing a single -lane roundabout would address the existing and future traffic needs. A single -lane
roundabout would be a viable traffic control option for the following reasons:
• Provides the best operations out of all viable alternatives
• Moderates vehicle speeds through the intersection
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• Reduces crashes, including virtually eliminating right-angle crashes which this intersection
currently has an issue with
• Reduces crash severity
• Reduces fatal crashes
• Accommodates pedestrians and bicyclists
• Addresses intersection skew
Based on the analysis and alternative assessment documented in this report, as well as input from McLeod
County's project management team and the public, a single -lane roundabout is the recommended
intersection control configuration for the CSAH 115 and CSAH 25 intersection.
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CSAH 115 AND CSAH 25 (JEFFERSON ST)
INTERSECTION IMPROVEMENT PROJECT
PRELIMINARY LAYOUT
DATE:08-27-2021
v
.a
MILEOD
COUNTY
Public Arts Commission
September 8 2021
Hutchinson Public Library - 5 PM
MINUTES
In attendance: Justin Beck, Morgan Baum, Pat May, Jackie Fuchs, Patrick Hiltner, Kay Johnson
Not in attendance: Dan Jochum (ex officio), Lynn Neumann
• Call to Order, Introductions, Welcome Kay Johnson!
o Questions?
• Review/Approve Minutes
o Motion to approve minutes, passed unanimously
• Financial Report(s)
o Paid out honorariums to all the artists
o Lynn shared financial, they look good
o Upcoming bills:
■ People's Choice Award
■ Repair of the Fountain block, checking with Randy
• Sculpture Stroll Updates
o Jeri Jo filled brochures on the Luce Line Trail sculptures, Justin filled City buildings.
o Next meeting, we can all grab some and keep them in our cars
o Do we have a map of all the brochure locations?
o Brainstorm and Discuss: adding signs and QR codes to permanent installations
o The People's Choice Award ballot has started. Paper ballots at City Center, online
ballot on our website. Thanks to Jackie for social media posts. Stephanie Nelson
shared that post as well to the main City FB page. V. Judge's Award Discussion
■ Check on voting back end systems
■ Share a "don't forget to vote" message
■ Jackie will share one per week.
• Judge's Award
o Questions/Comments on Steve's letter?
■ Create a more clear scoring sheet and instructions
■ Everything else looks good.
• Ridgewater Statue
o Email was sent by Justin to the Commission. Do we want to leave it alone or keep
engaging Andrew Nordin on when the statue will get moved? I can't imagine it will
happen this year at this point, but I am not sure.
o Make sure to keep Matt Feurborne in the loop.
• Jury & Promotion for 2022-2023
Start promoting and recruiting applicants for next year in November.
Next time we will share the remaining art with CB and Ridgewater equally.
o Morgan volunteered to make a google form to collect applications
o Jury will be done virtually so we can all be at our computers to see easier
• Grant History?
o Justin is wondering about the history of the PAC and if we've ever pursued a Legacy
Arts Project grant with SMAC. I think it's something worth looking at for the mural
project.
• We have to all think about if the PAC has the capacity to take the lead on a project like
this.
• Everyone go do more research and think about it before the next meeting.
• Other
• infoCc�hutchinsonpublicarts.com Justin and Jeri -Jo will try to monitor but plan to use
personal emails as primary communication.
• Murals:
■ Gateway Park mural is chipping, fading, and needs repair
■ Pat will look into the maintenance of the mural, does Bob have some upkeep
funds?
• Move to adjourn, passed unanimously (adjourned at 6:OOpm)
Next Meeting: October 13th 2021 at the Hutchinson Public Library w/ Zoom option if needed.
EDA Board Meeting
Hutchinson Enterprise Center
11:30 AM Wednesday, September 22nd, 2021
MEETING MINUTES
Members present in bold.
EDA Board Members
Mike McGraw
Jonny Block
Mike Cannon
Corey Stearns
Daron Vanderheiden
Chad Czmowski
Mary Christensen
Jeremy Carter
Staff
Miles Seppelt, EDA Director
Matt Jaunich, City Administrator
Andy Reid, Finance Director
Maddie Newcomb, EDA Program Manager
Also in attendance was Jim Hartshorn, McLeod
County Economic Development Director
I. Call to Order
Meeting called to order at 11:31 AM.
II. Introductions
Jim Hartshorn, McLeod County Economic
Development Director
III. Review Agenda
IV. Review Minutes
Economic Development Authority
Financial Summary as of August 2021
Operations
Cash Available
$126,802
Reserved
$56, 736
Unreserved
$64,913
Economic Development Loan Fund
Cash Available
$133,330
Ashwill Industries Balance
$1,459
Zephyr Wind Services
$79,762
Laser Dynamics Balance (forgivable)
$23,000
Innovative Foam Balance (forgivable)
$14,355
Advances to other funds (Enterprise
$255,423
Center)
Downtown Revolving Loan Fund
Cash Available
$400,925
Loans Receivable
$365,011
Capital Assets
$201,329
Total Assets
$1,102,409
MIF Loan Fund
Cash Available
$5,430
MOXY Loan Receivable
$11,908
Enterprise Center Fund
Cash Available
$6,996
SHOPKO TIF District (TIF 4-5)
Cash Available
$197,555
Interfund Loans Receivable
$474,085
MEDICAL CLINIC TIF District (TIF 4-16)
Interfund Loan Payable
$333,863
a. August 181 Finance Team meeting
b. M/S/P: Stearns, Cannon to approve the minutes as written. Passed unanimously.
c. August 251 EDA Board Meeting
M/S/P: Block, Christensen to approve the minutes as written. Passed unanimously
V. Review of EDA Financial Statements
Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table)
M/S/P: Vanderheiden, Stearns to approve the financial report as presented. Passed unanimously.
VI. Director's Report
A. Marketing Plan: FB = 612, T = 100, Facebook updates = 12, Twitter updates = 12, Website updates = 3
B. Business recruitment / expansions — Staff provided an update on recent prospects and ongoing
conversations.
C. Enterprise Center Update — Laser Dynamics is now connected with St. Cloud State's MBA program. They
will help develop a marketing plan and generate possible sales leads.
D. Uptown Commons / Franklin House update / Historic Hutchinson — County's Hazard Mitigation Plan is
going through the approval process, will hear outcome of FEMA grant by the end of October. Staff reached
out to homeowners to provide an update. EDA will have to obtain new appraisals for those properties.
E. Solar Array — construction complete. Testing will be done the week of October 4'h. Switch will be flipped on
the week of October 11'h with a possible ribbon cutting ceremony.
F. BR&E visits — staff reported on the BR&E visit done with Pride Solutions this month, they are very busy.
G. Industrial Park Phasing II — Staff reached out to the property owners of the land east of the Industrial Park.
Meetings to take place.
H. Employee Retention Workshop —Workshop for HR directors on best practices for employee retention, will
take place sometime in October. Ridgewater proposed a collaboration with Staff; they will recruit students,
EDA to recruit businesses to offer internships for Ridgewater students.
I. Splash Pad Site — City Council signed off on a feasibility study for a splash pad site. 31 Ave Cenex Site
could be a possible location.
VII. Jorgenson Hotel TIF / Downtown Redevelopment Update
■ TIF Application and fee submitted.
■ Developer has signed a purchase agreement with a 90-day due diligence period.
■ Hired SEH to do a structural analysis of the building to determine if adding two stories is feasible.
■ Staff to ask developer for a rendition drawing of the proposed building.
Vill. Consider request for revised job creation goal — Cobblestone Inn Hotel
Request is to reset job creation from 11.5 FTE to 7.5 FTE
■ A soil condition TIF district was implemented to offset cost of soil corrections. Original job creation
forecast was 11.5 FTE. Now that the hotel is running, the developer has stated that the original job
creation number is not achievable and is requesting a revised job creation number of 7.5 FTE.
■ When this project took place, job creation was not a primary goal. The main benefit was to redevelop
the site.
M/S/P: Block, Cannon to recommend to City Council the approval of the revised job creation goal of 7.5 FTE.
Passed unanimously.
IX. Consider EDA 2022 Budget
■ Reviewed the proposed 2022 budget and discussed changes.
M/S/P: Czmowski, Vanderheiden to approve the 2022 budget as presented. Passed unanimously.
X. Grant & Loan Program Applications
Sign & Awning Grant Program:
235 Hassan LLC — Anthony Hanson, Et al $8,000
233, 235, 237, & 239 Hassan St SE
Facade Improvement Matching Grant:
235 Hassan LLC — Anthony Hanson, Et al $7,500
233, 235, 237, & 239 Hassan St SE
Commercial Rehabilitation Loan Program:
235 Hassan LLC — Anthony Hanson, Et al $60,000
233, 235, 237, & 239 Hassan St SE
M/S/P: Block, Vanderheiden to approve all three of the above program applications as presented. Passed
unanimously.
XI. Other Business — None.
XII. Set Next Meeting — 11:30 AM Wednesday, October 271h, 2021
XIII. Adjourn — M/S/P: Christensen, Cannon to adjourn the meeting at 12:20pm. Passed unanimously.
Respectfully Submitted,
Madison Newcomb
EDA Program Manager
Library Board Meeting Minutes
September 27, 2021
Present: Carolyn Ulrich, Margaret Hoffman, Dianne Wanzek, Jared Golde, Mary Christensen,
Julie Lofdahl, Katy Hiltner, Ex-officio
Excused: Kay Hultgren
Reviewed and approved minutes from the August 23, 2021 meeting.
OLD BUSINESS:
Belonging Begins with Us Community Event:
Event was on September 12th. Over 150 people attended. There was an on-line story hour and they
are collecting recipes for a book. Looking for more recipes. A successful event for first year.
Friends of Library Fall Book Sale
Raised $1,367.40. All the books were gone! A tribal leader from Ghana took any leftover books to
send to Ghana. Jared's boys walked around the craft fair with signs promoting the book sale. Grace
Lutheran received a Thrivent grant and provided food for the volunteers. They also donated funds.
Katy is looking at purchasing a book club kit and children board books with these funds. People
enjoyed showing their library card to get a free book.
Library Board Goals 2021/2022
The goals were reviewed and motion made by Dianne to approve as written, seconded by Jared.
Approved with a small change to add "Public" to the title of the document. (Goals attached to minutes)
Terms of Office - D. Board Attendance
Motion by Mary to change wording on Information Flyer Terms of Office section D to "The board may
recommend removal of any board member by majority of vote for misconduct in office or neglect of
duties." Seconded by Dianne. APPROVED
NEW BUSINESS:
New Hire
Welcome to Kassy Mackentun. She has been hired for one shift per week and Saturdays.
Summer Reading Stats
Children program reported 210 individuals with 505 total reading logs returned. Story Hour in the park
had 500 people participate. Story Hour attendance was steady for the whole summer. Teen program
had 13 participants that turned in 48 reading logs; each log was 16 hours of reading for a total of 768
hours. Of course, the rubber chicken was the most popular prize. Adults had 29 participants with 11
winners of prizes. Was a good summer!
Recipe Exchange Contest Extension
The exchange has been extended through October. Looking for more recipes with short stories for the
Belonging Begins with Us on-line collection. There are prizes of a chicken baker and gift cards for the
Farmers Market.
HCA Art Kits
The library is collaborating with Hutchinson Art Center to provide kits. Molly Rivera from the Art
Center will put the kits together and Katy will work on the media to promote the kits. There will be 40
kits each month as they are so popular.
Library Buzz — What Have You Been Reading/Watching?
Maggie: Pioneers by David McCullough & light fiction
Katy: It is a secret. Yes she is reading for the Community Read. She also read A Good Time for the
Truth.
Mary: The Women They Could Not Silence by Kate Moore
Carolyn: Read some cozies and Outliers, Unfinished Business, and last two books of Durrells of Corf
Dianne: Paper Palace and Judgment by Joseph Finder
Jared: The Man in the Arena
Julie: True Inclusion
Motion to adjourn, adjourned at 5:14
Next meeting: October 25, 2021 @ 4:30 p.m.
Submitted by Julie Lofdah1, Acting Secretary
August Donations
Book memorial for Bernice Vorbeck (Legion Auxiliary) $20.00
Miscellaneous Donation $ 4.00
Hutchinson Public Library Board
Goals for 2021 & 2022
Vision Statement of Hutchinson Public Library Board
The Hutchinson Public Library Board meets the current and future public
library needs of the communities in the Hutchinson area.
Hutchinson Public Library Board Mission Statement
The Hutchinson Public Library Board, along with the Pioneerland Library
System (PLS) exists to promote and support the Hutchinson Public Library.
Goal:
The Hutchinson Public Library Board will actively participate and promote
library programs and events. By doing so, board members will have the
opportunity to engage with library patrons.
Goal:
The Hutchinson Public Library Board will discover and discuss
contemporary trends in municipal library service.