cp10-12-21HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, OCTOBER 12, 2021
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item.)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — CrossPoint Church
(The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference ffor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution 15365 — Resolution Accepting $500 Cash Donation from Steve Cook and Kay Nelson for
the 2022-23 Sculpture Stroll "Judges Award"
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 28, 2021
(b) Workshop of September 28, 2021
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Appointment of Troy Pullis to Airport Commission to September 2024
(b) Reappointment of Doug McGraw to Airport Commission to September 2024
(c) Consideration for Approval of the Spooky Sprint 5K Event Requests on October 30, 2021
(d) Consideration for Approval of Suspending the Sound Amplification Equipment Ordinance for an
Event at Vineyard United Methodist Church on October 16, 2021
CITY COUNCIL AGENDA October 12, 2021
(e) Consideration for Approval of Suspending the Sound Amplification Equipment Ordinance for an
Event hosted by the McLeod County Alliance at West River Park on October 17, 2021
(f) Consideration for Approval of Issuing Short -Term Gambling License to Gopher Campfire
Sanctuary on November 30, 2021, at Les Kouba Parkway
(g) Consideration for Approval of Professional Services Agreement with AE2S Inc. for Water/
Wastewater SCADA Programming
(h) Consideration for Approval of Purchase of Public Works Department One -Ton Trucks
(i) Consideration for Approval of Recycle Aggregate Crushing Services at Creekside
(j) Consideration for Approval of Improvement Project Change Orders No. 2 and No. 3 - Letting
No. 3/PrcjectNo. 21-03 (WWTF Headworks Improvements)
(k) Consideration for Approval of Items for the 2022 Pavement Management Program (Letting
No. I/Project No. 22-01)
1. Resolution 15359 — Ordering Preparation of Report on Improvement
2. Resolution 15360 — Receiving Report and Calling Hearing on Improvement
(1) Consideration for Approval of Resolution 15361 — Setting Interest Rates for the 2021 Adopted
Assessment Rolls
(m)Consideration for Approval of Resolution 15364 — Establishing Location for Traffic Control
Devices (No Parking on Portion of 2nd Avenue SW)
(n) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
8. REVIEW OF THE 2022 LEAF VACUUMING SERVICE INFORMATION
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY FIRST READING OF ORDINANCE NO. 21-826 — AN ORDINANCE
AUTHORIZING SALE OF MUNICIPALLY -OWNED LAND TO MGE PROPERTIES LLLP
2
CITY COUNCIL AGENDA October 12, 2021
10. APPROVE/DENY RESOLUTION NO. 15358 - RESOLUTION TO ACCEPT THE
CORONAVIRUS LOCAL FISCAL RECOVERY FUND ESTABLISHED UNDER THE
AMERICAN RESCUE PLAN ACT
11. CONSIDERATION OF STATE BONDING ALLOCATION REQUESTS
(a) Approve/Deny Resolution 15362 — A Resolution Supporting Capital Improvements and
Betterments of Campbell and Otter Lakes, the South Fork of the Crow River, and other
Tributaries to the Lakes
(b) Approve/Deny Resolution 15363 — A Resolution Supporting Capital Improvements of the
Minnesota Civil Air Patrol Training Center (Camp Craig)
GOVERNANCE
(Thep urpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Library Board Minutes from August 23, 2021
�b) EDA Board Minutes from August 25, 2021
c) Hutchinson Utilities Commission Minutes from August 25, 2021
�d) Liquor Hutch Third Quarter Report
e) Senior Advisory Board Minutes from September 27, 2021
MISCELLANEOUS
13. STAFF UPDATES
14. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Resolution No. 15365
RESOLUTION ACCEPTING DONATION
WHEREAS, The City of Hutchinson is generally authorized to accept donations of
real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of
its citizens and is specifically authorized to accept gifts and bequests for the benefit of the
community pursuant to Minnesota Statutes Section 471.17; and,
WHEREAS, the individuals have offered to contribute the cash amount set forth
below to the City of Hutchinson:
Name of Donor
Steve Cook and Kay Nelson
Amount
$500.00
WHEREAS, the donation has been made to sponsor the 2022-23 Sculpture Stroll
"Judges Award" within the public arts program; and
WHEREAS, The City Council hereby finds that it is appropriate to accept the
donation offered and assign use to the sculpture stroll within the public arts program,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, NHNNESOTA:
THAT, the donation described above is hereby accepted by the City of Hutchinson
with the conditions as laid out in the resolution.
Adopted by the City Council this 12th day of October 2021.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
October 6, 2021
Dear Matt,
The enclosed check for $500 is a donation from Kay and me for the public arts program. It is to be used
to sponsor the 2022-2023 Sculpture Stroll "Judges' Award". This is a new award for the Sculpture Stroll
program - in essence a "best in show" award - that will be in addition to the People's Choice Award. It is
Kay's and my hope that this award will help strengthen the appeal of the Sculpture Stroll to artists and
be another reason for them to participate in our program.
I discussed this with the public arts commission at their July and August meetings where I stated that
Kay and I were willing to sponsor the award for five seasons. The commission agreed to add the award,
criteria was agreed on, as was that the winner would be chosen by three judges selected by the arts
commission.
Feel free to share whatever you like with the council.
Thanks, Steve 130T�—
CC: Lynn Neumann
Justin Beck
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, SEPTEMBER 28, 2021
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Pat May,
Chad Czmowski and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Kent Exner,
City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by May, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Christ the King Lutheran Church
(The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference ffor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15354 — Resolution Accepting $4750.00 Cash Donation from Various Donors for
New Flagpole Set-up at Hutchinson Event Center
Motion by Czmowski, second by Sebesta, to approve Resolution No. 15354. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 14, 2021
(b) Workshop of September 14, 2021
Motion by Sebesta, second by Christensen, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
CITY COUNCIL MINUTES September 28, 2021
(a) Consideration for Approval of Change Order No. 5 and No. 6 — Letting No. 1, Project No. 21-01
(2021 Pavement Management Program)
(b) Consideration for Approval of Infrastructure Maintenance Account Policy
(c) Consideration for Approval of City of Hutchinson Americans with Disabilities Act (ADA)
Transition Plan for Roadway Corridors
(d) Consideration for Approval of Resolution No. 15353 — Resolution Adopting Findings of Fact
and Reasons for Approval of a Conditional Use Permit for a Mural in the Main Street Area
District Located at 22 1st Avenue NE, Todd Lake Arts, Applicant, With Favorable Planning
Commission Recommendation
(e) Claims, Appropriations and Contract Payments — Register A
Motion by May, second by Czmowski, to approve Consent Agenda L Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by Christensen, with Forcier abstaining, to approve Consent
Agenda IL Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
9. APPROVE/DENY ORDINANCE NO. 21-825 — ORDINANCE GRANTING FRANCHISE TO
UPONOR/HTI-TDK/RESONETICS TO ERECT A COMMERCIAL SIGN IN RIGHT -OF WAY
(SECOND READING AND ADOPTION)
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the City
Charter requires that all franchises be considered at a public hearing. The first reading of this
ordinance/franchise agreement was held at the last Council meeting. This franchise agreement
allows for a commercial sign to be erected in public right of way on Industrial Blvd. for TDK/HTI,
Uponor and Resonetics. No changes have been made to the ordinance since the first reading held at
the last Council meeting.
No public comments were received.
Motion by Sebesta, second by Christensen, to close public hearing. Motion carried unanimously.
Motion by Czmowski, second by May, to approve second reading and adoption of Ordinance No.
21-825. Motion carried unanimously.
purpose o t is portion o t e agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
2
CITY COUNCIL MINUTES September 28, 2021
NEW BUSINESS
10. APPROVE/DENY USE OF CITY PARKING LOT FOR WEDDING RECEPTION ON JUNE 11,
2022, AS REQUESTED BY RICH WESTLUND
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that Rich
Westlund has requested use of the city parking lot adjacent to Art's Place for his son's wedding
reception on June 11, 2022. Mr. Westlund would like to place a 40'x100' tent in the parking lot to
seat approximately 230 guests. Mr. Westlund was present at the meeting and explained that the tent
company is proposing to drill holes into the parking lot to stake the tent down. The company has
stated that they fill the holes using tar plugs to close them. Staff has requested that Mr. Westlund
post appropriate signage indicating the parking lot closure, notify the neighbors of the use of the
parking lot, set barricades in a timely manner, clean the lot after the event and have it open no later
than the evening of June 12, 2022, or in time for the work day/early morning on June 13, 2022, and
will have to deal with any non -compliant vehicles.
Motion by May, second by Czmowski, to approve use of City parking lot for Westlund wedding
reception on June 11, 2022, with conditions noted in the board action form requested by staff.
Motion carried unanimously.
Mr. Westlund noted that there is a band that will be playing at the reception and perhaps may want
to play outside under the tent. Mr. Jaunich informed Mr. Westlund that if that does become the case,
he will need to come before the Council again requesting suspension of the noise ordinance during
that time.
11. APPROVE/DENY RESOLUTION NO. 15357 — RESOLUTION APPROVING THE
IMPLEMENTATION OF THE LABOR AGREEMENT BETWEEN THE CITY & LAW
ENFORCEMENT LABOR SERVICES, INC. REPRESENTING HUTCHINSON POLICE
DEPARTMENTS SERGEANTS LOCAL 9458
Matt Jaunich, City Administrator, explained that a tentative labor agreement was reached between
the City and ratified by the Law Enforcement Labor Services, Inc. representing the Hutchinson
Police Department Sergeants LOCAL 9458. The agreement is for the one-year term of January 1 —
December 31, 2021. The tentative agreement also includes a Memorandum of Understanding
regarding contributions of sick leave paid out at retirement to a Post Employment Health Care
Savings Plan as is done for non -union employees. The one-year term was agreed upon in part due to
the wage study the City is currently conducting and anticipating completing by the end of 2021.
Motion by Christensen, second by Czmowski, to approve Resolution No. 15357. Motion carried
unanimously.
12. APPROVE/DENY CITY FUNDING FOR IMPROVEMENTS TO FIREMAN'S PARK
Matt Jaunich, City Administrator, noted that at the last Council meeting members of the fire department
CITY COUNCIL MINUTES September 28, 2021
presented a plan for a three-phase improvement project for Fireman's Park. At that meeting, council
members suggested contributing financially to the first two phases of the project by using funds from the
community improvement fund. The total cost of the two phases is $72,454. The Hutchinson Fire
Department Relief Association has $15,000 to devote to the project and the City's playground
replacement fund has dedicated $20,000 to this park within the five-year capital improvement plan. The
balance of $37,454 would be required of the community improvement fund to complete the funding of
the project.
Motion by Czmowski, second by Forcier, to approve City funding for Phase 1 & 2 improvements to
Fireman's Park. Motion carried unanimously.
13. APPROVE/DENY RESOLUTION NO. 15350 — RESOLUTION SETTING HUTCHINSON
HOUSING & REDEVELOPMENT AUTHORITY 2022 PRELIMINARY TAX LEVY
Andy Reid, Finance Director, presented before the Council. Mr. Reid reminded the Council that
preliminary tax levies must be certified by September 30,' each year to the county. Levies can be
decreased after September 30t1i but cannot be increased. This tax levy will fund the 2022 operations of
the HRA. The proposed 2022 preliminary HRA tax levy the HRA is requesting is $208,000 which
represents a 4% increase from the 2021 levy.
Motion by Czmowski, second by Christensen, to approve Resolution No. 15350, setting HRA
preliminary tax levy at $208,000. Motion carried unanimously.
14. APPROVE/DENY RESOLUTION NO. 15351 — RESOLUTION SETTING HUTCHINSON
ECONOMIC DEVELOPMENT AUTHORITY 2022 PRELIMINARY TAX LEVY
Andy Reid, Finance Director, presented before the Council. Mr. Reid again noted that preliminary tax
levies must be certified by September 30' each year to the county and that levies can be decreased after
September 30'h but cannot be increased. This tax levy will fund the 2022 operations of the EDA. The
proposed 2022 preliminary EDA tax levy the EDA is requesting is $222,817 which represents an 11.2%
increase from the 2021 levy.
Motion by Czmowski, second by Sebesta, to approve Resolution No. 15351, setting EDA preliminary
tax levy at $222,817. Council Member May clarified that his vote was nay on this item. Motion carried
4 to 1.
15. APPROVE/DENY RESOLUTION NO. 15352 — RESOLUTION APPROVING THE GENERAL
FUND AND DEBT SERVICE FUND PRELIMINARY 2022 TAX LEVIES
Andy Reid noted that the proposed preliminary tax levy of $8,165,893 reflects an overall tax levy
increase of 7.0%. This is based on a 3.3% levy increase to the general fund levy and 16.2% increase to
the debt levy. Combined with the EDA and HRA tax levies, the total tax levy increase is 7.0%. As
discussed at the budget workshop on September 14, 2021, new debt required to finance the police
facility is the reason for the large increase to the debt levy. The debt plan includes an assumption for the
final debt that the City will issue in early 2022 to finalize the police facility so the City will have some
time to look at buying down the debt with cash reserves. This can help lower the future debt levy. The
general fund increase is attributed to many factors with wages and benefits being the major area of
increase. Staff is proposing a $25,000 increase to the funding for the equipment replacement fund in an
effort to slowly grow that funding source to a more sustainable level.
Motion by Czmowski, second by Christensen, to approve Resolution No. 15352, setting City of
Hutchinson preliminary net tax levy at $8,165,893. Roll call vote was taken: Christensen — aye; Sebesta
— aye; May — nay; Czmowski — aye; Forcier — aye. Motion carried 4 to 1.
16. APPROVE/DENY RESOLUTION NO. 15355 - RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT FOR WATER/WASTEWATER SCADA SYSTEM IMPROVEMENTS
.19
CITY COUNCIL MINUTES September 28, 2021
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that two bids were
received for this project with the low bid coming in from Primex of Plymouth, Minnesota in the
amount of $764,804 which was approximately 22% lower than the final engineer's estimate. This
project's total cost and associated funding were recently reviewed by the City's Resource Allocation
Committee and there were no concerns with implementing these improvements as proposed.
Motion by Czmowski, second by Forcier, to approve Resolution No. 15355. Motion carried
unanimously.
17. APPROVE/DENY RESOLUTION NO. 15356 — RESOLUTION IN SUPPORT OF OUR TROOPS
WHO SERVED IN AFGHANISTAN
Council Member Sebesta requested that this item be placed on the Council agenda. Council
Member Sebesta noted that a group of people had requested that he present this Resolution to the
Council for consideration. This Resolution is not intended to be controversial but just supportive of
the troops who served in Afghanistan.
Council Member May noted that he truly supports the troops who have served, however he feels this
is more of a federal issue and not a local issue. Council Member Christensen expressed that she
feels the same. Council Member Czmowski noted that he supports Item 1 in the Resolution but not
Items 2 and 3. Mayor Forcier noted his agreement with this as well. Council Member Sebesta noted
he supports this Resolution.
Motion by Sebesta to approve Resolution No. 15356. The motion died for lack of a second.
18. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT FOR NOVEMBER 4,
2021, AT 5:30 P.M. AT HUTCHINSON EVENT CENTER
Matt Jaunich, City Administrator, explained that this event was not held last year due to the
pandemic, but this is the city's annual event where board/commission members, staff and the
Council are recognized. In addition, he will provide a "State of the City" at the event.
Motion by Czmowski, second by Sebesta, to set annual City recognition event for November 4,
2021, at 5:30 p.m. at Hutchinson Event Center and to set the event as a public meeting for city
officials to attend. Motion carried unanimously.
19. APPROVE/DENY SETTING TRUTH IN TAXATION HEARING FOR DECEMBER 7, 2021, AT
6:00 P.M.
Matt Jaunich, City Administrator, explained that the City is required to hold a truth in taxation
hearing where the tax levy and budget will be discussed in a forum to receive public comments.
Motion by Christensen, second by May, to set truth in taxation hearing for December 7, 2021, at
6:00 p.m. Motion carried unanimously.
GOVERNANCE
5
CITY COUNCIL MINUTES September 28, 2021
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
20. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) City of Hutchinson Financial Report and Investment Report for August 2021
b) Tall Grass/Noxious Weed Monthly Report for July/August 2021
�c) Hutchinson Housing & Redevelopment Authority Board Minutes from August 17, 2021
d) Planning Commission Minutes from August 17, 2021
NHSCELLANEOUS
21. STAFF UPDATES
Kent Exner— Mr. Exner noted that as a follow up to the water/wastewater rate study, implementation is
going to be postponed to changes in the rate structure until January 2023. He noted that educational
outreach will begin this Fall and continue into 2022. Mr. Exner also provided a few updates on projects
such as infrastructure overlays on various streets; pavement management program in Rec Center is near
final completion; Jefferson Street/lst Avenue should be finalized within the next month or so; HAWK
proj ect on Hwy 7/Montana Street has been delayed due to ADA requirements in the right-of-way. Leaf
vacuum service is scheduled to begin October 12 and will end November 22.
22. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by May, second by Sebesta, to adjourn at 6:30 p.m. Motion carried unanimously.
6
HUTCHINSON CITY COUNCIL
SPECIAL WORKSHOP
MEETING MINUTES
TUESDAY, SEPTEMBER 28, 2021, AT 4:30 PM
CITY CENTER — COUNCIL CHAMBERS
Call to Order
Mayor Gary Forcier called the meeting to order. Council Members present were Mary Christensen,
Pat May, Chad Czmowski and Dave Sebesta. Other present was Marc Sebora, City Attorney
DISCUSSION/REVIEW ITEMS
1. Coalition of Greater Minnesota Cities Annual Update
Bradley Peterson, Coalition of Greater Minnesota Cities, presented before the Council. Mr.
Peterson introduced his colleague, Eric Simonson, who recently joined the CGMC. Mr. Peterson
updated the Council on activities of the CGMC throughout the year. Mr. Peterson reminded the
Council that the CGMC represents 100+ cities across the state in the areas of LGA/Property
Taxes, Economic Development, Annexation and Land Use, Transportation, Environment and
Energy, and Labor and Employment.
Mr. Peterson noted that due to the COVID-19 pandemic, the Minnesota legislature was in session
since February 2020 — 18 straight months. Many issues were discussed related to bonding,
dispersal of federal funds and other priorities. A year of pandemic and protests made police
reform and Governor's emergency power dominant topics of discussion as well. Due to the
pandemic the Capitol was closed to the public until June 2021; the House and Senate office
buildings were closed; there were no in -person committee meetings; there were no legislator
meetings; and all lobbying was done via Zoom, email, phone and text. Mr. Peterson spoke how
CGMC adapted to the "new normal".
Mr. Peterson explained that the top CGMC goals for 2021 are: No LGA cuts; Infrastructure -
focused bonding bill; Child care funding; and City streets. Mr. Peterson spoke in depth on each
goal and how CGMC is lobbying for each of them.
Mr. Peterson noted that a top priority for 2020 was passage of a large bonding bill that includes
funding for Greater Minnesota programs. In October 2020 a $1.87 billion bill was passed that
included funding for Greater Minnesota Business Development Public Infrastructure Grant
Program, water infrastructure, housing programs, local bridges program and local roads. Bonding
remains a top priority in 2021. The CGMC continued to pressure the legislature in the 2021
session for a bonding bill to address critical infrastructure needs for water infrastructure, BDPI,
housing programs, child care facilities grant program and local roads & bridges. Mr. Peterson
noted that the Minnesota House released a bonding bill that focused on Twin Cities needs and no
further progress was made to address greater Minnesota needs.
Lastly, Mr. Peterson reviewed items of importance for the CGMC in 2022 such as a review of the
LGA formula, a large bonding bill, redistricting and the state election. Mr. Peterson also
reviewed upcoming CGMC events.
Motion by Christensen, second by Czmowski, to adjourn at 5:15 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
2021 Spooky Sprint
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 10/12/2021
Application Complete Yes
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The 12th Annual Spooky Sprint Committee is requesting permission to conduct a 5k run and a
1/2 mile sprint beginning and ending near Library square. The event would take place on
October 30th, 2021.
The event will require assistance from Police, Parks and Streets. Once again the committee is
asking for 1 st Ave. S to be closed from the intersection with Main St to the intersection with
Hassan St. for the duration of the event. Although not addressed in the request letter, the event
has traditionally used a PA system. Therefore, I am also requesting the council approve a waiver
to the sound amplification equipment ordinance for this event.
I have attached a memo outlining the event as well as the request letter and maps from Mr.
Jason Werowinski.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: Police Budget
FTE Impact: 2.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Chief Tom Gifferson
FROM: Sgt. Joseph Nagel
DATE: 10-3-2021
RE: Spooky Sprint
This memorandum outlines Jason Werowinski's request to host the 12th annual Spooky
Sprint on October 30th 2021 within the City of Hutchinson. The event will utilize Library
Square park and several streets and sidewalks within the city.
Event Name: Spooky Sprint
Primary Contact: Jason Werowinski
16650 206th Circle
Hutchinson Mn 55350
Event Location: Library Square Park, City Streets and Sidewalks
Event Dates/Times: Saturday October 30th, 2021. Event begins at 9 a.m.
Brief Description:
The event is a 5k (3.1 mile) family fun run and walk along with a shorter'/2 mile sprint.
The proceeds of this run will go to the REACH program at the Hutchinson High School.
Alcohol -No Alcohol will be provided
Security -Officers will be stationed along the route for traffic control
Amplified Sound- Amplified Music in the Bandshell
Tents and Canopies -N/A
Other -N/A
FBI
HUTCHINSON
A CITY ON PURPOSE.
Stages/Platforms-Use of the Bandshell
Refuse -Current containers in park with recommendations from Parks.
Restrooms-Current facilities, will contact parks department for additional direction.
Street Closures -
Closure of 1st Ave SE from Main Street to Hassan. Barricades at 1st Ave SE and Jefferson
St and 1st Ave SE and Adams St during the race. Traffic cones along Adams St and 3rd
Ave NW to create a wider running/walking lane.
City Departments affected
Police -Monitor route, weather and aid with planning and organization. Place cones and
barricades with possible assistance from the Street Department.
Parks -Park Maintenance, set up and clean up.
Streets- Stage cones and barricades.
Attached: request letter and route map
FBI
HUTCHINSON
A CITY ON PURPOSE.
Jason Werowinski
16650 206t" Circle
Hutchinson, MN 55350
September 14th, 2021
Hutchinson City Council
111 Hassan ST SE
Hutchinson, MN 55350
Re: 5K Family Run and Walk in Hutchinson on Saturday October 30th, 2021
To The Members of the Hutchinson City Council,
I am writing today in regard to the twelfth annual Spooky Sprint event we are planning for Saturday October
30t", 2021 in Hutchinson. The event is a 5k (3.1 mile) family fun run and walk with a start time of 9AM. The
proceeds of this run will go to the REACH program at the Hutchinson High School. We want to take advantage
of a great resource in town, the area around the Library (Library Square). As such, we would like to start and
end this race there, on 1st Ave SE. We realize that having a 3 mile run throughout the city may cause disruption,
so we are attempting to run on city streets for about 20% of the total run distance. The remainder would be run
on the Luce Line Trail (obtaining a permit for use from the DNR).
Our goal is to offer 2 runs, a 5k run and walk, and a % mile dash for children. The % mile dash will begin at
9:15AM, the 5k run and walk will begin at 9:30AM.
Each participant will be required to sign a waiver stating the following:
"I am properly trained and enter this walk/run totally at my own risk and hereby waive all claims that I or my
heirs may have against all sponsors, walk/run directors and all others associated with this walk/run, for any
injuries or problems I may sustain, regardless of any negligence. I am totally responsible for my safety and any
injury I may suffer."
In addition to the waiver, we are monitoring COVID-19 numbers in our community and will take steps to
mitigate risk as necessary.
I am attaching a map of the proposed courses. I have met with Sergeant Nagel about the course and modified it
as suggested. I am seeking approval for closure of 15t Ave SE for this run. We will also be running down Adams
Street towards the Luce Line, but our belief is that Adams will not need to be closed off. We will be using cones
to create a separation lane on Adams. As I stated, I have discussed this with Sergeant Nagel.
So, in essence, the matter before the Council on this issue is the approval or denial for the Police Department to
use their discretion to close/block 15t Ave SE for some period of time on Saturday October 30th, 2021. We
understand there may be costs associated with this Traffic Control and have accounted for this in our budget.
We are looking forward to this event in Hutchinson, and to continuing it in the years to come.
Sincerely,
Jason Werowinski
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c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Vineyard Methodist Outdoor Worship
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 10/12/2021
Application Complete Yes
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
On October 16, 2021 Vineyard United Methodist Church is conducting an outdoor worship
service on their property. They are requesting permission to use sound amplification equipment
during the service.
Council action is to Approve/Deny resolution suspending sound amplification equipment
ordinance for this event and for the duration of the event.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: Police Budget
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor Forcier and City Council
FROM: Chief Tom Gifferson
DATE: 10-7-21
RE: Vineyard United Methodist Church outdoor community worship event
This memorandum outlines Vineyard United Methodist Church's request to hold an
outdoor community worship event on October 161" 2021 from 4:30pm to 6.30 pm. The
event's festivities will be on the church property.
Event Name: Vineyard United Methodist Church outdoor community worship event
Primary Contact: Lyler Schenk
320-398-5070
Event Location: Vineyard United Methodist 1395 S. Grade Rd
Event Dates/Times: 10-16-2021 4-30-6.30 pm.
Alcohol -N/A.
Security -No security requested but we will conduct extra patrol
Amplified Sound- There will be a sound system used to play music during the event
Tents and Canopies -N/A
Vendors- N/A
Stages/Platforms-Yes
Refuse -Handled Privately
Restrooms-Handled Privately
HUTCHINSON
A CITY ON PURPOSE.
Street Closures- N/A
City Departments affected:
Police -Monitor Event
Parks -None
Streets- None.
Administration -Council Action
FBI
HUTCHINSON
A CITY ON PURPOSE.
WA
9a HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE_
Stop Domestic Violence fundraiser for McLeod County Alliance
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 10/12/2021
Application Complete Yes
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
On October 17, 2021, Anna Hawk will be hosting a fundraiser for the McLeod County Alliance at
West River Park. Ms. Hawk wishes to utilize sound amplification equipment during the event.
Council action is to Approve/Deny resolution suspending sound amplification equipment
ordinance for this event and for the duration of the event.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: Police Budget
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor Forcier and City Council
FROM: Chief Tom Gifferson
DATE: 10-7-21
RE: Stop Domestic Violence 1 mile walk
This memorandum outlines Anna Hawk's request to host a fundraiser for the McLeod
County Alliance titled Stop Domestic Violence at West River Park on October 17th 2021.
Event Name: Stop Domestic Violence fundraiser for McLeod County Alliance
Primary Contact: Anna Hawk
320-405-6730
Event Location: West River Park 1003 Les Kuba Parkway
Event Dates/Times: 10-17-2021 3-00-6.00 pm.
Alcohol -N/A.
Security -No security requested but we will conduct extra patrol
Amplified Sound- There will be a sound system used to play music during and for short
speeches during the event.
Tents and Canopies -N/A
Vendors- N/A
Stages/Platforms-River song Stage
Refuse -Work with Parks Department
Restrooms-Work with Parks Department
HUTCHINSON
A CITY ON PURPOSE.
Street Closures- N/A
City Departments affected:
Police -Monitor Event
Parks -Park pre and clean up
Streets- None.
Administration -Council Action
HUTCHINSON
A CITY ON PURPOSE.
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Approve Issuing Short Term Gambling License to Gopher Campfire Sanctuary
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 10/12/2021
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Gopher Campfire Sanctuary, a nonprofit organization, has submitted a short-term gambling
license application into administration for review and processing. The application is for an event
the organization is holding on November 30, 2021, at Les Kouba Parkway. The applicant has
completed the appropriate application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve Issuing Short Term Gambling License to Gopher Campfire Sanctuary on November 30, 2021
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
1 1 I Hassan Street Southeast
Hutchinson, MN 55350
(320)587-5151 Fax: (320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance Chapter 114
and Minnesota Statutes Chapter 349
All applications are to be received at least 30 days -before event in order to be considered
❑ Short Term Date(s) 0' —A — r l -50l Fee: $30.00
Month/Day/Year —Month/Da /Year
Organization Information
_ r •7c�11r 3 1;0 -7 KYY
Name Phone Number
Les h-a"uOct few • //Gr/ y3.s-Z:7
Address where regular meeting are held city State Zip
Federal or State ID: ZP — I-CJ 2 4 -1 &P
Day and time of meetings? O/jW q I!7 -ylAll - isre� m� t •
Is this organization organized under the laws of the tate of M nesota? byes no
How long has the organization been in existence? How may members in the organization?
What is the purpose of the organization? W%l &/�L° G n'
In whose custody will organization records be kept?
Name Phone Number
a�1e
Address ci"� State Zip
Duly Authorized Officer of the Organization Information
c0 �• c, it g -- 573-7Y�lrf
True Name Phone Number
Residence Address City State �zip
j
Date of Birth: Place of Birth:
Month/day/year City State
Have you ever been convicted of any crime other than a traffic
offense? ❑ yes .E3no
If yes, explain:
City ofHutchinson
Application for Gambling Devices License
Page 2 of 3
under Minnesota Statute
-SAIC06 C'. yawlell 3:z-o-5783-»yr
True N me Phone Number
(d�L lGl-re Av� PRI "O e A xyra
�Rnesidence Address City , J L / State A
Date of Birth: V -7 / ?i � / '��j� Place of Birth: �� Xlk%O�
Month/day/year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes &no
If yes, explain:
How long have you been a member of the organization?
Game Information
Location #1
r ber
game of location where game will e played f Phone Number
Ges BOO 6- Pk-44/ 1141 n IA
Address of location where g ne will be played City
�} State Zip
Date(s) and/or day(s) gambling devices will be used: �p11 )-1 through
AM AM
Hours of the day gambling devices will be used: From 6 VO pM pM To PM
Maximum number of player: 16100
Will prizes be paid in money or merchandise? ❑ money IT -merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes 1lid[no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
Game Information
Location #2
Name of locatiohere game will be played Phone Number
Address of location where game will be played City State zip
Date(s) and/or day(s) gambling devices will be used: through
AM
Hours of the day gambling devices will be used: From pM_ To
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If ves, will a cbarize be made for such refreshments? ❑ ves ❑ no
AM
City of Hutchinson
Application,for Gambling Devices License
Page 3 of 3
Officers of the
last addataottal nm2! s on se )agate sheet)
n r ah l.�afr�w I .nor
Name Title
!� 7S wr r h ra &? /1�n SS3
Residence Address City State zip
-,hlar� r
Name Title
Residence AcTldress
City
State
zip
Title
Name
Cini
zip
State
Residence Address
Officers or Other Persons Paid for Services Information t iLCn cessarv, last additional names an separate sheet
Title
Name
Residence Address
City
zip
State
Name
Title
Residence Address
City
zip
State
Title
Name
city
zip
State
Residence Address
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the oti d use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Min,pera
apter 349)?Gambling Manager .yes ❑ noAuthorized Officer �es ❑ no Initial
I declare that the information I have pro —d on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitte Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gam ling and I will familiarize myself with the contents thereof.
gnature of authorized officer of organization
gna re o gambling manager of organization
Internal Use Only,
City Council ❑ approved ❑ denied Notes:
to ` 7 ` Zj
Date
7— -�-/
Date
HUTCHINSON CITY COUNCIL ci=y�f AYON
Request for Board Action 7AL =-W
Agenda Item: Agreement with AE2S Inc. for Water/Wastewater SCADA Programming
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/12/2021
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As described within the attached Professional Services Agreement (prepared by AE2S Inc.), the City's Water &
Wastewater SCADA Improvements will require the ultimate programming of the new SCADA system hardware and
platform that was approved within the previously approved project letting. Based on AE2S's familiarity with this effort
and their ongoing working relationship with City staff, it is recommended that this agreement be approved.
BOARD ACTION REQUESTED:
Approval of Professional Services Agreement with AE2S in the Not to Exceed Amount of $358,900.00
Fiscal Impact: Funding Source: Wastewater fund
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
"4 n (E)
www.ae2s.com
September 29, 2021
Mr. Tim Gratke
Wastewater Supervisor
City of Hutchinson
I I I Hassan Street SE
Hutchinson, MN 55350
RE: Letter Agreement between Client and AE2S
SCADA Improvements Project Programming Services
Dear Mr. Gratke:
Advanced Engineering and Environmental Services, LLC (AE2S) proposes to render professional programming
services for the Supervisory Control and Data Acquisition (SCADA) Improvements Project (Assignment) to the
City of Hutchinson (CLIENT).
This Agreement, including Exhibit A, sets forth the terms and conditions under which the CLIENT and AE2S shall
be governed regarding the Assignment.
Scope of Basic Services
AE2S will perform the following tasks:
1. SCADA Programming Services
SCADA Programming Services
The SCADA Programming Services consist of professional programming services for the Programmable Logic
Controllers (PLCs), Operator Interface Terminals (OTTs), networking equipment, radio equipment, SCADA
software, and computer hardware related to the Project, including:
• Coordination with Owner to have SCADA computer hardware and software components purchased via
allowance in accordance with the SCADA Improvements Project.
• Programming PLCs, OITs, and communications equipment for:
o Water Treatment Plant (WTP)
■ One (1) Main Supervisory Control Panel
■ One (1) Telemetry Master Control Panel
■ One (1) R.O. Control Panel
• Three (3) R.O. Skid Control Panels
■ One (1) Biofilter Control Panel
■ Three (3) Water Tower Control Panels
o Wastewater Treatment Facility (WWTF)
■ One (1) Administration Building (Bldg. 10) Control Panel
■ One (1) Main Lift Station (Bldg. 20) Control Panel
■ One (1) HATS Lift Station (Bldg. 25) Control Panel
■ Two (2) Membrane Building (Bldg. 55) Control Panels
• One (1) Main Control Panel
• One (1) Process Control Panel
■ One (1) Clarification Building (Bldg. 60) Control Panel
E-100
Advanced Engineering and Environmental Services, LLC
6901 East Fish Lake Road, Suite 184 • Water Tower Place Business Center • Maple Grove, MN 55369 • 763-463-5036
Mr. Gratke
RE: Letter Agreement for SCADA Improvements Project Programming Services
September 29, 2021
Page 2 of 2
■ Two (2) Disinfection Building (Bldg. 80) Control Panels
• One (1) UV Main Control Panel
• One (1) UV Power Distribution Control Panel
■ One (1) Biosolids Building (Bldg. 90) Control Panel
• Review field Input/Output (I/O) scheme for proper operation, provide I/O checkout and verify proper
operation and control of system components.
• Installing SCADA software and configuring computer hardware for:
o One (1) Primary Server located at WWTF
o One (1) Secondary Server located at WTP
o Two (2) Client Workstations located at WWTF
o Three (3) Client Workstations located at WTP
• OIT and SCADA screen development in collaboration with Owner.
• Decommissioning of the two (2) existing SCADA servers and software.
• Programming of system operation reports.
• Commission, test, demonstrate operation for all new SCADA programming.
• SCADA system and site/process operational training.
Additional Services
Services resulting from significant changes in the general scope, extent, or character of the Assignment are not
included as a part of the Scope of Basic Services. If authorized in writing by the CLIENT, AE2S will provide
services beyond the scope of this Agreement on an hourly basis in accordance with the Hourly Fee Schedule
attached as Exhibit B.
CLIENT'S Responsibilities
CLIENT shall do the following in a timely manner, so as not to delay the services of AE2S:
1. Designate a person to act as CLIENT's representative with respect to the services to be rendered under
this Agreement. Such person shall have authority to transmit instructions, receive information, and
interpret and define CLIENT's policies and decisions with respect to services for the Assignment.
2. Provide relevant information regarding requirements for the Assignment. AE2S shall be entitled to
use and rely upon all information provided by CLIENT or others in performing AE2S's services
under this Agreement.
3. Provide access to the relevant sites sufficient for AE2S to perform its services under this Agreement.
4. CLIENT shall, so long as AE2S is not in default, promptly pay AE2S for such services as have been
performed satisfactorily hereunder in accordance with the fee terms set forth herein.
CLIENT shall bear all costs incident to compliance with its responsibilities pursuant to this section.
Fees
AE2S shall render services under this Agreement on an hourly basis in accordance with the Hourly Fee Schedule
attached as Exhibit B not to exceed $358,900 without written authorization from CLIENT.
Mr. Gratke
RE: Letter Agreement for SCADA Improvements Project Programming Services
September 29, 2021
Page 3 of 2
Performance Schedule
AE2S shall use commercially reasonable efforts to complete Basic Services within a reasonable time period.
Contract Documents
This Agreement includes the following documents, incorporated herein by reference:
1. Exhibit A - Terms and Conditions;
2. Exhibit B - Hourly Fee and Expense Schedule;
3. Any drawings or specifications provided by the CLIENT in writing; and
4. Any duly executed written amendments.
There are no contract documents other than this Agreement and those documents listed above.
If this Agreement sets forth your understanding of our agreement, including the scope of work desired, fees, terms,
and conditions, please sign in the space provided and return a copy to AE2S. Thank you for the opportunity to
assist in this project and we look forward to working with you.
Sincerely,
Anthony Pittman
Instrumentation & Controls Regional Mgr.
AE2S
CLIENT
Accepted this day of
120
B: B:
Y Y
Brian R. ergantine, PE
Operations Director
Name (Print):
Title:
Standard Terms and Conditions
The Agreement is supplemented to include the following terms and conditions:
1. Standard of Care
a. The standard of care for all professional services performed or furnished
by AE2S under this Agreement will be the care and skill ordinarily used
by members of AE2S's profession practicing under similar circumstances
at the same time and in the same locality. AE2S makes no warranties,
express or implied, under this Agreement or otherwise, in connection with
AE2S's services.
2.
3.
4.
5.
6.
b. CLIENT shall be responsible for, and AE2S may rely upon, the accuracy
and completeness of all requirements, programs, instructions, reports, data,
and other information furnished by CLIENT to AE2S pursuant to this
Agreement. AE2S may use such requirements, reports, data, and
information in performing or furnishing services under this Agreement.
Payments to AE2S
Invoices will be prepared in accordance with AE2S's standard invoicing
practices and will be submitted to CLIENT by AE2S monthly, unless
otherwise agreed. Invoices are due and payable within 30 days. If
CLIENT fails to make any payment due AE2S for services and expenses
within 30 days, the amounts due AE2S will be increased at the rate of
1.75% per month (or the maximum rate of interest permitted bylaw, if less)
from said thirtieth day. In addition, AE2S may, after giving seven days
written notice to CLIENT, suspend services under this Agreement until
AE2S has been paid in full all amounts due for services, expenses, and
other related charges. All payments shall be made in United States Dollars.
Insurance
AE2S will maintain insurance coverage for Workers' Compensation,
Professional Liability, General Liability, and Automobile Liability and will
provide certificates of insurance to CLIENT upon request.
Exclusion of Special, Incidental, Indirect, and Consequential Damages
To the fullest extent permitted by law, and notwithstanding any other
provision in the Agreement, AE2S and AE2S's officers, directors, partners,
employees, agents, and Consultants, or any of them, shall not be liable to
CLIENT or anyone claiming by, through, or under CLIENT for any
special, incidental, indirect, or consequential damages whatsoever arising
out of, resulting from, or in any way related to the Assignment or this
Agreement, from any cause or causes, including but not limited to any such
damages caused by the negligence, professional errors or omissions, strict
liability, breach of contract or warranties, express or implied, of AE2S or
AE2S's officers, directors, partners, employees, agents, or AE2S's
Consultants, or any of them.
Limit of Liability
To the fullest extent permitted by law, notwithstanding any other provision
of this Agreement, the total liability, in the aggregate, of AE2S and AE2S's
officers, directors, partners, employees, agents, and AE2S's Consultants,
and any of them, to CLIENT and anyone claiming by, through, or under
CLIENT for any and all claims, losses, costs, or damages whatsoever
arising out of, resulting from or in any way related to the Project or the
Agreement from any cause or causes, including but not limited to the
negligence, professional errors or omissions, strict liability or breach of
contract, or warranty express or implied of AE2S or AE2S's officers,
directors, partners, employees, agents, or AE2S's Consultants, or any of
them, shall not exceed total compensation received by AE2S as part of this
agreement.
Termination of Contract
Either party may at any time, upon seven days prior written notice to the
other party, terminate this Agreement. Upon such termination, CLIENT
shall pay to AE2S all amounts owing to AE2S under this Agreement, for
This is EXHIBIT A, consisting of 2 pages, referred to in and part of
the Agreement between CLIENT and AE2S dated September 29,
2021.
all work performed up to the effective date of termination, plus reasonable
termination costs.
7. Access
CLIENT shall arrange for safe access to and make all provisions for AE2S
and AE2S's Consultants to enter upon public and private property as
required for AE2S to perform services under this Agreement.
8. Patents
AE2S shall not conduct patent searches in connection with its services
under this Agreement and assumes no responsibility for any patent or
copyright infringement arising therefrom. Nothing in this Agreement shall
be construed as a warranty or representation that anything made, used, or
sold arising out of the services performed under this Agreement will be
free from infringement of patents or copyrights.
9. Ownership and Reuse of Documents
All documents prepared or furnished by AE2S pursuant to this Agreement
are instruments of service, and AE2S shall retain an ownership and
property interest therein. Reuse of any such documents by CLIENT shall
be at CLIENT's sole risk; and CLIENT agrees to indemnify, and hold
AE2S harmless from all claims, damages, and expenses including
attorney's fees arising out of such reuse of documents by CLIENT or by
others acting through CLIENT.
10. Limited Equipment Warranty
AE2S MAKES NO REPRESENTATIONS OR WARRANTIES
WITH RESPECT TO ANY PRODUCTS MANUFACTURED BY A
THIRD PARTY, INCLUDING ANY (a) WARRANTY OF
MERCHANTABILITY; (b) WARRANTY OF FITNESS FOR A
PARTICULAR PURPOSE; (c) WARRANTY OF TITLE; OR (d)
WARRANTY AGAINST INFRINGEMENT OF INTELLECTUAL
PROPERTY RIGHTS OF A THIRD PARTY; WHETHER
EXPRESS OR IMPLIED BY LAW, COURSE OF DEALING,
COURSE OF PERFORMANCE, USAGE OF TRADE OR
OTHERWISE. AE2S'S SOLE RESPONSIBILITY TO CLIENT
WITH RESPECT TO ANY EQUIPMENT OR COMPONENTS
AND PARTS MANUFACTURED BY A THIRD PARTY AND
INCORPORATED INTO THE EQUIPMENT SHALL BE TO PASS
THROUGH TO CLIENT SUCH ORIGINAL EQUIPMENT
MANUFACTURER'S AVAILABLE PRODUCT WARRANTY.
THE REMEDIES SET FORTH IN THE MANUFACTURER'S
TERMS SHALL BE THE CLIENT'S SOLE AND EXCLUSIVE
REMEDY AND AE2S'S ENTIRE LIABILITY FOR ANY BREACH
OF THIS LIMITED WARRANTY
11. Contractors
AE2S shall not at any time supervise, direct, control, or have authority over
any contractor's work, nor shall AE2S have authority over or be
responsible for the means, methods, techniques, sequences, or procedures
of construction selected or used by any contractor, or the safety precautions
and programs incident thereto, for security or safety at a project site, nor
for any failure of a contractor to comply with laws and regulations
applicable to such contractor's furnishing and performing of its work.
AE2S neither guarantees the performance of any contractor nor assumes
responsibility for any contractor's failure to furnish and perform its work
in accordance with the contract between CLIENT and such contractor.
AE2S shall not be responsible for the acts or omissions of any contractor,
subcontractor, or supplier, or of any of their agents or employees or of any
other persons (except AE2S's own employees) at aproject site or otherwise
furnishing or performing any construction work; or for any decision made
regarding the construction contract requirements, or any application,
interpretation, or clarification of the construction contract other than those
made by AE2S.
Exhibit A - Standard Terms and Conditions
Page 1 of 2
12. Force Majeure
AE2S shall not be liable for any loss or damage due to failure or delay in
rendering any service called for under this Agreement resulting from any
cause beyond AE2S's reasonable control.
13. No Third Party Beneficiaries
All duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of CLIENT and AE2S and not for the
benefit of any other party. Nothing contained in this Agreement shall create
a contractual relationship with or a cause of action in favor of a third party
against either CLIENT or AE2S. AE2S's services under this Agreement
are being performed solely for CLIENT's benefit, and no other entity shall
have any claim against AE2S because of this Agreement or the
performance or nonperformance of services hereunder.
14. Assignment
Neither party shall assign its rights, interests or obligations under this
Agreement without the express written consent of the other party.
15. Binding Effect
This Agreement shall bind, and the benefits thereof shall inure to the
respective parties hereto, their legal representatives, executors,
administrators, successors, and assigns.
16. Severability and Waiver of Provisions
Any provision or part of the Agreement held to be void or unenforceable
under any laws or regulations shall be deemed stricken, and all remaining
provisions shall continue to be valid and binding upon CLIENT and AE2S,
who agree that the Agreement shall be reformed to replace such stricken
provision or part thereof with a valid and enforceable provision that comes
as close as possible to expressing the intention of the stricken provision.
Non -enforcement of any provision by either party shall not constitute a
waiver of that provision, nor shall it affect the enforceability of that
provision or of the remainder of this Agreement.
17. Survival
All express representations, indemnifications, or limitations of liability
included in this Agreement will survive its completion or termination for
any reason.
18. Headings
The headings used in this Agreement are for general reference only and do
not have special significance.
19. Controlling Law
This Agreement is to be governed by the law of the State of Minnesota
without regard to its conflicts of laws principles.
20. Notices
Any notice required under this Agreement will be in writing, addressed to
the appropriate party at its address on the signature page, or if to AE2S at
4050 Garden View Drive, Grand Forks, ND 58201, and given personally,
or by registered or certified mail postage prepaid, or by a commercial
courier service. All notices shall be effective upon the date of receipt.
21. Executed in Counterparts
This Agreement may be executed in counterparts, each of which together
will constitute one and the same instrument. Delivery of an executed
counterpart of this Agreement shall constitute effective delivery of this
Agreement. Each party agrees that the delivery of the Agreement by
facsimile or electronic mail shall have the same force and effect as delivery
of original signature and that each party may use such facsimile or
electronic mail signatures as evidence of the execution and delivery of the
Agreement by the parties to the same extent that an original signature could
be used.
Exhibit A - Standard Terms and Conditions
Page 2 of 2
This is EXHIBIT B, consisting of 2 pages, referred to in and part of
the Agreement between CLIENT and AE2S dated September 29,
2021.
Hourly Fee and Expense Schedule
Reimbursable Expenses and Standard Hourly rates in effect on the date of the Agreement are set forth below. Rates are subject
to annual adjustment effective January 1.
Labor Rates*
Administrative I
Administrative II
Administrative III
Communications Specialist I
Communications Specialist II
Communications Specialist III
Communications Specialist IV
Communications Specialist V
Construction Services I
Construction Services II
Construction Services III
Construction Services IV
Construction Services V
Engineering Assistant 1
Engineering Assistant 2
Engineering Assistant 3
Engineer I
Engineer II
Engineer III
Engineer IV
Engineer V
Engineer VI
Engineer VII
Engineer VIII
Engineering Technician I
Engineering Technician II
Engineering Technician III
Engineering Technician IV
Engineering Technician V
Engineering Technician VI
Engineering Technician VII
Engineering Technician VIII
Financial Analyst I
Financial Analyst II
Financial Analyst III
Financial Analyst IV
Financial Analyst V
Financial Analyst VI
Financial Analyst VII
Financial Analyst VIII
GIS Specialist I
GIS Specialist II
GIS Specialist III
GIS Specialist IV
GIS Specialist V
GIS Specialist VI
$60.00
$73.00
$88.00
$93.00
$108.00
$125.00
$150.00
$165.00
$142.00
$155.00
$175.00
$192.00
$210.00
$73.00
$88.00
$110.00
$119.00
$141.00
$168.00
$193.00
$205.00
$223.00
$241.00
$250.00
$72.00
$92.00
$112.00
$126.00
$143.00
$158.00
$175.00
$186.00
$99.00
$112.00
$135.00
$145.00
$164.00
$185.00
$202.00
$220.00
$93.00
$112.00
$132.00
$148.00
$165.00
$185.00
I&C Assistant
I&C Technician I
I&C Technician II
I&C Technician III
I&C Technician IV
I&C Technician V
I&C Specialist
I&C Senior Specialist
I&C Manager
IT I
IT II
IT III
Land Surveyor Assistant
Land Surveyor I
Land Surveyor II
Land Surveyor III
Land Surveyor IV
Land Surveyor V
Land Surveyor VI
Operations Specialist
Operations Specialist II
Operations Specialist III
Operations Specialist IV
Operations Specialist V
Program Coordinator I
Program Coordinator II
Program Coordinator III
Project Coordinator I
Project Coordinator II
Project Coordinator III
Project Coordinator IV
Project Coordinator V
Project Manager I
Project Manager II
Project Manager III
Project Manager IV
Technical Expert I
Technical Expert II
Technical Expert III
$88.00
$108.00
$122.00
$136.00
$147.00
$160.00
$174.00
$185.00
$193.00
$111.00
$151.00
$181.00
$86.00
$103.00
$123.00
$138.00
$152.00
$169.00
$179.00
$89.00
$108.00
$133.00
$150.00
$175.00
$188.00
$202.00
$215.00
$104.00
$115.00
$126.00
$141.00
$159.00
$179.00
$196.00
$216.00
$231.00
$265.00
$289.00
Negotiable
Exhibit B - Hourly Fee and Expense Schedule
Page 1 of 2
Reimbursable Expense Rates
Transportation
$0.65/mile
Survey Vehicle
$0.85/mile
Laser Printouts/Photocopies
$0.30/copy
Plotter Printouts
$1.00/s.f.
UAS - Photo/Video Grade
$100.00/day
Total Station — Robotic
$35.00/hour
Mapping GPS
$25.00/hour
Fast Static/RTK GPS
$50.00/hour
All -Terrain Vehicle/Boat
$100.00/day
Cellular Modem
$75.00/month
Web Hosting
$26.00/month
Legal Services Reimbursement
$238.00/hour
Outside Services
cost *1.15
Geotechnical Services
cost *L30
Out of Pocket Expenses
cost*1.15
Rental Car
cost*1.20
Project Specific Equipment
Negotiable
* Position titles are for labor rate grade purposes only.
** Includes laboratory testing, architectural and engineering consultants, surveying, etc.
*** Includes toll telephone, shipping, postage, subsistence, technical literature, equipment rental, etc.
These rates are subject to adjustment each year on January 1.
Exhibit B — Hourly Fee and Expense Schedule
Page 2 of 2
HUTCHINSON CITY COUNCIL ci=y�f AYON
Request for Board Action 7AL =-W
Agenda Item: Acquisition of Public Works Department 1-Ton Trucks
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/12/2021
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Public Works department is requesting replacement of two 1-ton trucks. One of the trucks was scheduled for
2021, but was not able to be ordered/purchased due to supply issues. The other truck was scheduled for 2022.
There are two purchase requests for each truck, one for the cab -chassis and one for the truck body.
Truck #1 Purchase requisition #20187, 020188
This is to replace an 18 year -old 2004 Isuzu 1-ton truck w/ split flatbed/hoist. This truck is a primary general
maintenance truck used for streets and forestry.
$38,964.40 Boyer Trucks 2022 Ford F550 4x2 cab chassis 84" CA
$13,738.50 North Central Bus & Equipment 11' Split Flatbed/Hoist for F550 84" CA
$52,702.90 Total
Truck #2 Purchase requisition #020191, 20192
This is to replace a 23 year -old 1999 Ford 1-ton truck w/ dump box. This truck is a primary small dump truck used for
street maintenance and other general maintenance.
$41,168.90 Boyer Trucks 2022 Ford F550 4x4 cab chassis 60" CA
$17,460.00 North Central Bus & Equipment 9' Stainless Dump Body for F550 60" CA
$58,628.90 Total
$111,331.80 Total for both trucks
BOARD ACTION REQUESTED:
Approve Purchase Requisitions 20187, 20188, 20191 & 20192 to Boyer Truck and North Central Bus & Equipment.
Fiscal Impact: $ 111,331.80 Funding Source: Vehicle -Equipment Replacement fund
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 111,331.80
Total City Cost: $ 111,331.80 Funding Source: Vehicle -Equipment Replacement fund
Remaining Cost: $ 0.00 Funding Source:
Purchase Requisition
Purchase Requisition No 020187
Requested Date
Required Date
Requested By
10/04/2021
jolson
Preferred Vendor 124925
BOYER TRUCKS
Address PO BOX 83087
Department 0001
CHICAGO, IL 60691-3010
Req. Description 2022 FORD F550 4X2 CAB -CHASSIS
10/05/2021
08:54 AM
4ty• Description GL Number 1 Unit Price Amount
1 2022 FORD F550 4X2 CAB-CHAS 701-4951-90540 38,964.90 38,964.90
Total: 38,964.90
Purchase Requisition
Purchase Requisition No 020188
Requested Date
Required Date
Requested By
10/04/2021
jolson
Department 0001
Preferred Vendor 133692
NORTH CENTRAL BUS & EQUIPMENT INC
Address PO BOX 1084
SAINT CLOUD, MN 56301
Req. Description 11' SPLIT FLATBED & HOIST/F550 W 84" CA
10/05/2021
08:54 AM
Qty. Description GL Number 1 Unit Price Amount
1 11' SPLIT FLATBED & HOIST/F 701-4951-90540 13,738.50 13,738.50
Total: 13,738.50
Purchase Requisition
Purchase Requisition No 020191
Requested Date
Required Date
Requested By
10/04/2021
jolson
Preferred Vendor 124925
BOYER TRUCKS
Address PO BOX 83087
Department 0001
CHICAGO, IL 60691-3010
Req. Description 2022 F550 4X4 CAB -CHASSIS 60" CA
Qty. Description GL Number 1
1 2022 F550 4X4 CAB CHASSIS 6 1 701-4951-90540
Unit Price
41,168.90
Total:
10/05/2021
08:54 AM
Amount
41,168.90
41,168.90
Purchase Requisition
Purchase Requisition No 020192
Requested Date
Required Date
Requested By
10/04/2021
jolson
Department 0001
Preferred Vendor 133692
NORTH CENTRAL BUS & EQUIPMENT INC
Address PO BOX 1084
SAINT CLOUD, MN 56301
Req. Description 9' RUGBY STAINLESS DUMP BODY/F550 W 60" CA
10/05/2021
08:54 AM
Qty. Description GL Number 1 Unit Price Amount
1 9' RUGBY STNLS DUMP BODY/F5 701-4951-90540 17,460.00 17,460.00
Total: 17,460.00
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Consideration for Approval of Requisition #20194 to Intex Corporation for Recycle
Agenda Item: Aggregate Crushing Services
Department: Compost
LICENSE SECTION
Meeting Date: 10/12/2021
Application Complete N/A
Contact: Andy Kosek
Agenda Item Type:
Presenter: Andy Kosek
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Creekside accepts blacktop and concrete rubble removed from both city projects and private
projects in the area. The last crushing event of this material was in the fall of 2019 by Intex
Corp., in which 30,000 tons were crushed. That inventory produced was sold out in the fall of
2020 and due to low incoming volumes of raw materials in 2020, a crushing event did not occur
in 2020.
Staff received one quote to crush UP TO 20,000 tons, no other contractors responded-
-Intex Corporation provided a quote of $3.69 per ton, up to 25 hours of breaking at $195.00/hr
and a flat mobilization cost of $7,500.00. Total cost for crushing up to 20,000 tons is $86,175.00.
Based on the quote received for this event, the final cost per ton to crush will increase from the
2019 rate of $3.83 per ton to $4.31 per ton in 2021, these costs include crushing, breaking and
mobilization expenses. The higher finished cost per ton for this event is more so a result of the
lower total tonnage to crush as mobilization and breaking are fixed costs, but also due to the
higher per ton crushing cost over 2019's event. The sale price of the crushed material will be
adjusted to offset the increase in costs.
The finished crushed product (Bit -Con) is available for purchase to contractors and the general
public. As noted above, there has been no issue in moving the Bit -Con inventory. 20,000 tons of
crushed material is equivalent to approx. 14,285 cubic yards of material.
BOARD ACTION REQUESTED:
Approval of Requisition #20194 for aggregate crushing services to Intex Corporation in the amount of
$86,175.00
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 86,175.00
Total City Cost: $ 86,175.00 Funding Source: Compost Fund
Remaining Cost: $ 0.00 Funding Source: N/A
10/05/2021
Purchase Requisition 10:14 AM
Purchase Requisition No 020194
Requested Date
Required Date
Requested By
10/05/2021
akosek
Preferred Vendor 112176
INTEX CORPORATION
Address PO BOX 260
Department 4942
ALBERTVILLE, MN 55301
Req. Description 2021 CRUSH & STOCKPILE 20,000 TONS OF 1" MINUS RECYCLE
Qty.
Description
GL Number 1
Unit Price
Amount
20,000
CRUSH/STOCKPILE 20,000 TONS
651-0000-14399
3.69
73,800.00
25
BREAKING - NOT TO EXCEED 25
651-0000-14399
195.00
4,875.00
1
LUMP SUM MOBILIZATION CHARGI
651-0000-14399
7,500.00
7,500.00
Total:
86,175.00
CORPORATION
PROPOSAL
Date: 9/20/21
aunmltten io:
Name: Creek Side Work To Be Performed At:
Street: 111 Hassan Street S.E. Street:
City: Hutchinson City: Hutchinson State: MN
State: MN Zip: 55350-2552 Approx. Start Date: Late Fall 2021
Telephone Number: 320-234-5680 Contact Person: Andy Kosek
Fax Number: 320-234-5649
1. We propose to furnish all labor and equipment to crush and stockpile approximately
20,000 tons of concrete and asphalt rubble to 1" minus.
Unit price of $3.69 per ton, plus sales tax or exemption certificate.
2. Measurement by belt scale. Customer is to provide a truck for any scale checks to ensure accuracy.
3. Material will be cleaned by INTEX using three magnets running along conveyors.
All iron scrap to be recycled by INTEX.
Intex will provide one 20 yard trash container. Any additional trash containers will be charged to
customer at cost (third party invoices will be provided).
4. If dust suppression is required, customer must supply a water source within 50 yards of
the crushers. Intex will provide a tank to fill if needed.
5. Intex will pull a sample and run a gradation every 2,500 tons. Any additional testing will be extra.
6. A lump sum charge for MOBILIZATION will be $7,500 plus sales tax or exemption cert..
7. Breaking, if any, will be performed by customer, or by Intex at a rate of $195 per hour.
Terms: Invoiced on the 151 and 301 of each month with the final invoice on day of completion.
Each invoice is due net 30 days. A finance charge of 1.5% (annual rate 18%) will be charged on all
past due accounts.
Any alteration or deviation from above specifications involving extra
costs, will be executed only upon written orders, and will become an
extra charge over and above the estimate. All agreements contingent
upon strikes, accidents or delays beyond our control. Owner to carry
fire, tornado and other necessary insurance upon above work. Work-
er's Compensation and Public Liability Insurance on above work to be
taken out by Intex Corporation.
Respectfully submitted: INTEX CORPORATION
Per:
Gregory A. Buhl
Note- This proposal may be withdrawn by Intex
if not accepted within 10 days.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified. Payment will be made as outlined above.
Date
*Please mail, fax or email, executed
Signature
to INTEX to secure a spot on our schedule.
P.O. BOX 260 - ALBERTVILLE, MN 55301 - OFFICE (763) 428-8222 - FAX (763) 428-8577
N
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A UTY ON PLFRPOSE.
Approval of Project Change/Work Orders and Supplemental Agreements
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/12/2021
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff M
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work,
project scope revisions, and/or construction completion date changes. The items specified
below have been identified and deemed necessary to satisfactorily complete the projects per the
intent of the original construction contract. The following Change Orders, Supplemental
Agreements and/or Work Orders are proposed as noted:
- Change Order No. 2 — Letting No. 3/Project No. 21-03 — WWTF Headworks Improvements
This Change Order addresses the five sections of sidewalk in need of replacement. This Change
Order does result in an increase to the Contract in the amount of $952.04. This action does not
change the Final Completion Date.
- Change Order No. 3 — Letting No. 3/Project No. 21-03 — WWTF Headworks Improvements
This Change Order addresses the removal and replacement of the hot water supply and return
lines. This Change Order results in an increase to the Contract in the amount of $51,374.78.
This action does not change the Final Completion Date.
BOARD ACTION REQUESTED:
Approval of Change Orders
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON, MN
CHANGE ORDER
HUTCH INSOM Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350
A CITY ON PURPOSE. 320-234-4209
10/06/2021
SP/SAP(s)
NA
MN Project No.:
NA
Change
Order No.
2
Project Description:
WWTF Headworks Improvements
CitylPrroject
L3P21-03
Wastewater Treatment Facility (WWTF) Headworks Improvements Project: Procurement and construction of forcemains, pumps, drum screens, grit removal system,
Project Location splitter box, process mechanical upgrades, structural improvements, electrical implementations and appurtenances.
Local Agency City of Hutchinson Local Project No. L3P21-03
Contractor Rice Lake Construction Group Contract No. L3P21-03
Address/City/State/Zip PO Box 517, Deerwood, MN 56444
Total Change Order Amount $ $952.04
Issue: Five sections of sidewalk, adjacent to replaced sidewalk, settled prior to project.
Resolution: Removal and replacement of five sections of sidewalk.
Estimate Of
Cost: (include
any increases or decreases in contract items, any negotiated
or force
account items.)
""Group/fundi
Item No.
Description
Lump Sum
Price +or — +or—
ng Category
Quantity Amount $
Change
Work Change Directive 5 - Sidewalk removal and
1
$952.04 1 $952.04
Order
replacement
Net Change this Change Orde $952.04
**Group/funding category is required for federal aid projects
Approved by Project Engineer: Jennifer Svennes Approved by Contractor: Rice Lake Construction Group
Signed: Signed:
Date: 10/06/2021 Phone: 605-690-9073 Printed Name: Jaime Barry
Date: Phone: 218-546-5519
Signed:
Date:
neer: Kent Exner
Phone: 320-234-4212
City Council Approval: 10/12/2021
WORK CHANGE DIRECTIVE NO.: 5
Owner:
City of Hutchinson Owner's Project No.: L3P21-03
Engineer:
Nero Engineering Engineer's Project No.: 10035
Contractor:
Rice Lake Construction Group Contractor's Project No.: 2127
Project:
WWTF Headworks Improvements
Contract Name:
Letting No. 3/Project No. 21-03
Date Issued:
8/31/2021 Effective Date of Work Change Directive: 8/31/2021
Contractor is directed to proceed promptly with the following change(s):
Description:
Five sections of sidewalk adjacent to the sidewalk removed for the installation of the HATS force
main by Building 30 have settled prior to this project. Rice Lake was asked to submit a proposal to
remove and replace the 5 sections of sidewalk to correct the settlement issue.
Attachments:
Work Change Directive Proposal No. 5 from Rice Lake.
Purpose for the Work Change Directive:
To proceed with the removal and replacement of the 5 sections of sidewalk.
Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract
Price and Contract Time, is issued due to:
❑ Non -agreement on pricing of proposed change. ❑ Necessity to proceed for schedule or other reasons.
Estimated Change in Contract Price and Contract Times (non -binding, preliminary):
Contract Price: $952.04
Contract Time: 0 days
Basis of estimated change in Contract Price:
❑X Lump Sum ❑ Unit Price ❑ Cost of the Work ❑ Other
Recommended by Engineer
By: Jennifer Svennes
Title: Project Manager
Date: 8/31/2021
[increase] [deGreasei [Ro% ye% es%ima@4.
Authorized by Owner
Tim Gratke
Wastewater Supervisor
8/31/2021
E1CDC® C-940, Work Change Directive.
Copyright° 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 1
415E
RICE LAKE
CONSTRUCTION GROUP Work Change Directive Proposal 2127-05
August 23, 2021
Nero Engineering
Jennifer Svennes
7135 Madison Ave W
Minneapolis, MN
RE: Hutchinson WWTF Headworks Improvements — COP 5: Remove and Replace
Additional Sidewalk at 30 Headworks
Dear Nero Engineering (Attn: Jennifer Sveenes):
We propose to furnish labor, material, and equipment for the changes to the project
documents represented in correspondence between RLCG, Nero engineering and the City
of Hutchinson Plant Staff to remove 5ea sections of sidewalk near the Electrical Room on
the Headworks Building due to prior settlement.
All for the sum of $952.04
Breakdown attached.
Sincerely,
RICE LAKE CONSTRUCTION GROUP
Jaime Barry
Project Manager
22360 County Road 12
PO Box 517
Deerwood, MN 56444
PH 218-546-5519
FX 218-546-7016
1ZICE. L �
CO�ISTR[�CT[Q1V GRQVP
22360 County Road 12, PO Bog 517
Deerwood, MN 56444
PROJECT NAME Hutchinson, MN - W WTF Headworks Improvements
RLCG PROJECT NO. 2127
Work Change Directive Proposal 05
Date: 8/23/2021
Reference: Removing and Replacing 5ea sections of sidewalk per request of City
near the electrical room on the Headworks Building.
CONSTRUCTION ESTIMATE - 16" SI Pipe Modification
LABOR
MATERIAL
SUB
EQUIP.
LINE
DESCRIPTION
QTY
UNIT
RATE HOURS $RATE TOTAL
RATE TOTAL
TOTAL
TOTAL
TOTAL
Remove Sidewalk
1.0
LS
2.00 $82.00 $164.00
$0.00
$0.00
$0.00
$164.00
Rplace Sidewalk
1.0
LS
5.00 $82.00 $410.00
$200.00 $200.00
$0.00
$0.00
$610.00
0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
Misc Small Tools and Materials
1.0
Is
0.00 $0.00 $0.00
$28.70 $28.70
$0.00
$0.00
$28.70
5 % of labor
0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00 $0.00
$0.00
$0.00
$0.00
$0.00
Sales Tax
1.0
Is
7.8800% 0.08 $0.00 $0.00
$18.02 $18.02
$0.00
$0.00
$18.02
0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
0
7.00 $574.00 $246.72 $0.00 $0.00 $821
Rice Lake Mark-up on Subs-5 % $0.00 $0.00
Rice Lake Mark-up @ 15 % $123.11
Bond Cost @ 1 % $8.21
Total Change Order Request $952.04
CITY OF HUTCHINSON, MN
CHANGE ORDER
HUTCH INSOM Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350
A CITY ON PURPOSE. 320-234-4209
10/06/2021
SP/SAP(s)
NA
MN Project No.:
NA
Change
Order No.
3
Project Description:
WWTF Headworks Improvements
CitylPrroject
L3P21-03
Wastewater Treatment Facility (WWTF) Headworks Improvements Project: Procurement and construction of forcemains, pumps, drum screens, grit removal system,
Project Location splitter box, process mechanical upgrades, structural improvements, electrical implementations and appurtenances.
Local Agency City of Hutchinson Local Project No. L3P21-03
Contractor Rice Lake Construction Group Contract No. L3P21-03
Address/City/State/Zip PO Box 517, Deerwood, MN 56444
Total Change Order Amount $ $51,374.78
Issue: Compromised buried hot water supply and return lines.
Resolution: Removal and replacement of the lines.
Estimate Of
Cost: (include
any increases or decreases in contract items, any negotiated
or force
account items.)
""Group/fundi
Item No.
Description
Lump Sum
Price +or — +or—
ng Category
Quantity Amount $
Change
Work Change Directive 6 - Compromised lines
1
$51,374.78 1 $51,374.78
Order 3
removal and replacement
Net Change this Change Orde $51,374.78
**Group/funding category is required for federal aid projects
Approved by Project Engineer: Jennifer Svennes Approved by Contractor: Rice Lake Construction Group
Signed: Signed:
Date: 10/06/2021 Phone: 605-690-9073 Printed Name: Jaime Barry
Date: Phone: 218-546-5519
Signed:
Date:
neer: Kent Exner
Phone: 320-234-4212
City Council Approval: 10/12/2021
WORK CHANGE DIRECTIVE NO.: 6
Owner:
City of Hutchinson Owner's Project No.: L3P21-03
Engineer:
Nero Engineering Engineer's Project No.: 10035
Contractor:
Rice Lake Construction Group Contractor's Project No.: 2127
Project:
WWTF Headworks Improvements
Contract Name:
Letting No. 3/Project No. 21-03
Date Issued:
10/4/2021 Effective Date of Work Change Directive: 9/22/2021
Contractor is directed to proceed promptly with the following change(s):
Description:
The buried hot water supply (HWS) and return (HWR) lines between Building 10 and Building 30
were exposed during construction and determined to be compromised, leaking and no longer
holding pressure. These 3" lines are over 30 years old and need replacement to serve the B30
heating systems. There is also piping in Building 30 that was not properly insulated and has
corroded. This work also includes the replacement of the interior HWS and HWR lines to the
connection points for ERU-1 and HRU-2.
Attachments:
Work Change Directive Proposal No. 7 from Rice Lake. Interior pipe replacement details, isometric
sketch, and pictures of existing piping.
Purpose for the Work Change Directive:
To proceed with the removal and replacement of the HWS and HWR lines as described above.
Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract
Price and Contract Time, is issued due to:
❑ Non -agreement on pricing of proposed change. ❑X Necessity to proceed for schedule or other reasons.
Estimated Change in Contract Price and Contract Times (non -binding, preliminary):
Contract Price: $51,374.78
Contract Time: 0 days
Basis of estimated change in Contract Price:
❑X Lump Sum ❑ Unit Price ❑ Cost of the Work ❑ Other
Recommended by Engineer
By: Jennifer Svennes
Title: Project Manager
Date: 10/1/2021
[increase] [dle ...,,. se] [Rot yet estimated] -
Authorized by Owner
Tim Gratke
Wastewater Supervisor
10/04/2021
EJCDC° C-940, Work Change Directive.
Copyright° 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 1
*�E
RICE LAKE
CONSTRUCTION GROUP Work Change Directive Proposal 2127-07
September 22, 2021
Nero Engineering
Jennifer Svennes
7135 Madison Ave W
Minneapolis, MN
RE: Hutchinson WWTF Headworks Improvements — WCD 07: Remove and Replace 3"
HS-HR Piping
Dear Nero Engineering (Attn: Jennifer Sveenes):
We propose to furnish labor, material, and equipment for the changes to the project
documents represented in correspondence between RLCG, Nero Engineering & The City
of Hutchinson per the attached documents to remove and replace the existing HR/HS
pipe running between Structure 30 and Structure 10. This proposal also includes
removing and replacing the HR-HS piping in structure 30 from the next to the double
door up to the branches that feed the MBR handler unit — per the conversation at the
monthly meeting 9/15.
All for the sum of $51,374.78
Breakdown attached.
Sincerely,
RICE LAKE CONSTRUCTION GROUP
Jaime Barry
Project Manager
22360 County Road 12
PO Box 517
Deerwood, MN 56444
PH 218-546-5519
FX 218-546-7016
RiC� LAiZE
COi�lST'RUCT"IOTI GROUP
22360 County Road 12, PO Box 517
Deerwood, MN 56444
CONSTRUCTION ESTIMATE
PROJECT NAME Hutchinson, MN - W WTF Headworks Improvements
RLCG PROJECT NO. 2127
Work Change Directive Proposal 07
Date: 9/22/2021
Reference: Removing and Replacing HS-HR Piping: If it is determined part of the
existing pipe is in good condition RLCG will reimburse the City for the
material not used per the vendors return policy clarified on the attached
quote. RLCG will reimburse the City the time and equipment also not
required is only a portion of the work is completed. Note: Material lead
time is 4-6 weeks from approval. Also please note the routing of the
new line on the attached plan page and the cut sheet on material.
Existing plans show2" pipe - it was verified on site this is actually 3".
LABOR
MATERIAL
SUB
EQUIP.
LINE
DESCRIPTION
QTY
UNIT
TOTAL
RATE HOURS $RATE TOTAL
RATE TOTAL
TOTAL
TOTAL
Labor/Equipment
Excavation
1.0
LS
16.00 $82.00 $1,312.00
$0.00
$0.00
$550.00
$1,862.00
Removal
1.0
LS
16.00 $82.00 $1,312.00
$0.00
$0.00
$0.00
$1,312.00
Install
1.0
LS
72.00 $82.00 $5,904.00
$0.00
$0.00
$250.00
$6,154.00
Weld Exposed Pipe
1.0
LS
16.00 $82.00 $1,312.00
$0.00
$0.00
$75.00
$1,387.00
Backfill/'I1nrsl Blocks
1.0
LS
16.00 $82.00 $1,312.00
$0.00
$0.00
$550.00
$1,862.00
Testing
1.0
LS
12.00 $82.00 $984.00
$0.00
$0.00
$0.00
$984.00
Remove Existing Process HS/HR Interior
1.0
LS
10.00 $82.00 $820.00
$0.00
$0.00
$0.00
$820.00
Replace Process HS/HR Interior
1.0
LS
32.00 $82.00 $2,624.00
$0.00
$0.00
$250.00
$2,874.00
Testing Process HS/HR
1.0
LS
4.00 $82.00 $328.00
$0.00
$0.00
$0.00
$328.00
0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
Material/Subcontractors
0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
Pipe Material -Buried
1.0
LS
0.00 $0.00 $0.00
$14,656.00 $14,656.00
$0.00
$0.00
$14,656.00
Insulate Exterior Exposed Pipe 01
1.0
LS
0.00 $0.00 $0.00
$0.00
$1,411.00
$0.00
$1,411.00
Insulate Exterior Exposed Pipe 02
1.0
LS
0.00 $0.00 $0.00
$0.00
$5,551.00
$0.00
$5,551.00
Pipe Material - Exposed 01
1.0
LS
0.00 $0.00 $0.00
$180.58 $180.58
$0.00
$0.00
$180.58
Pipe Material - Exposed 02
1.0
LS
0.00 $0.00 $0.00
$3,592.02 $3,592.02
$0.00
$0.00
$3,592.02
0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
Misc Small Tools and Materials
1.0
Is
0.00 $0.00 $0.00
$426.40 $426.40
$0.00
$0.00
$426.40
5 % of labor
0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00 $0.00
$0.00
$0.00
$0.00
$0.00
Sales Tax
1.0
Is
7.8800% 0.08 $0.00 $0.00
$1,485.77 $1,485.77
$0.00
$0.00
$1,485.77
0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
0
194.00 $15,908.00 $20,340.77 $6,962.00 $1,675.00 $44,886
lUce Lake Mark-up on Subs-5% $348.10 $348.10
Rice Lake Mark-up @ 15% $5,688.57
Bond Cost @ 1% $452.34
Total Change Order Request $51,374.78
SEE GA. N0 OS-cP-1 EOA GONTIAATION nl of
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OUTSIDE PIPING PLAN 03-CP-2
�, n' SEE Ow0 NO 11-11-4 EO -I
T
el Thermal Pipe Systems, Inc.
HEAT -TITER PIPING SYSTEM
FOR LOW TEMPERATURE HOT WATER
AND DUAL TEMPERATURE SERVICE
SPECIFICATIONS & DRAWINGS
5205 W. WOODMILL DRIVE, SUITE 33
WILMINGTON, DELAWARE 19808
PHONE: 302-999-1588
FAX: 302-999-8861
WEBSITE: www.thermalpipesystems.com
HEAT-TITE PIPING SYSTEMS SPECIFICATIONS
HEAT-TITE shall be used where specified for condensate, low
temperature hot water, chilled water, or dual temperature service,
using a rubber ring joining method. Unless otherwise specified, all
pipe, fittings, valves, and accessories shall conform to the
requirements of ANSI B31.1, and shall be of the proper type for
pressure and temperature of the heating or cooling water.
STEEL CARRIER PIPE: Carrier pipe shall be black steel per ASTM A-
53 or ASTM A-106, Grade B, [welded] or [seamless], schedule [40]
(standard weight for 12"0) or [80] (extra heavy for 10"0 & 12"0).
The spigot ends shall be sand blasted and zinc coated for corrosion
protection.
HEAT-TITE COUPLING: The HEAT-TITE coupling shall be Ductile Iron.
The Ductile Iron coupling shall be Grade 65-45-12 in accordance
with ASTM A-536. The coupling shall have a deep bell push -on
configuration with sealing rings meeting ASTM F-477. The length of
the coupling shall be such that, when correctly assembled, it will
give the proper end separation. Sealing rings shall be EPDM and
supplied by the coupling manufacturer. The coupling shall be
factory insulated using the same casing and insulation as the
straight length of pipe.
POLYURETHANE FOAM INSULATION: The insulation shall be Polyurethane
Foam and shall meet the following specifications:
Type:
Compressive Strength:
Shrinkage:
Free Rise Density:
Aged "K" (70°F - 72 hrs)
Closed Cell Content:
Two component urethane
35 psi parallel min at 5% comp
None at 70OF
2.0 to 3.0 lbs./cubic foot
0.16 BTU-in./hour-OF-ft.2
900
Insulation Concentricity: Carrier Pipe shall be concentric to
casing pipe. The allowable maximum deviation from centerline of
carrier pipe shall be plus or minus 1/4 inch at the casing center
point and plus or minus 1/16 inch at the end seals.
PVC CASING PIPE: The Polyvinyl Chloride (PVC) casing pipe shall be
of virgin PVC resin meeting the minimum classification requirements
of ASTM D1784. The thickness shall be as shown on page four.
RUBBER END SEALS: Rubber end seals for insulated HEAT-TITE shall
be a high temperature (HT) heat resistant Ethylene Propylene Diene
Monomer (EPDM) molded rubber compound. All surfaces shall be smooth
and free of voids. End seals for 1'-�"O & 21W'0 shall be a high
temperature (HT) rubber compound with compression type seal.
1 3/2000
SI G® IT : Casing seal shall be made with high temperature
30 mil tape.
INSULATED FITTINGS: Fittings may be pre -insulated by Thermal Pipe
Systems, Inc. using the same insulation thickness and casing as the
pipe. An anchor plate of the proper size shall be provided. End
seals on fittings shall be the same as used on the pipe.
UNINSULATED FITTINGS: Where fittings are specified to be
uninsulated, they shall be manufactured of ductile iron with a
push -on configuration similar to the pipe joint or welded steel.
Rubber rings shall be supplied by the fitting manufacturer.
WALL PENETRATION SLEEVES: Provide where piping passes through
masonry or concrete walls, floors, and roofs. Sleeves in outside
walls below and above grade, in floor, or in roof slabs, shall be
schedule 40 or standard weight coated black steel pipe or as
specified by the Design Engineer. Space between the casing OD and
the sleeve ID shall never be less than 1-�". Sleeves shall be held
securely in the proper position and location during
construction. Sleeves shall be of sufficient length to pass through
the entire thickness of walls or slabs. Sleeves in floor slabs
shall extend 2 inches above the finished floor. Refer to typical
detail of wall penetration as shown. In existing concrete manholes
or building wall penetrations may be made using the "core drilling"
method providing proper care is taken to drill the holes to the
size needed and square to the line of the pipe.
WALL PENETRATION SEALS: All wall penetrations shall be sealed to
prevent water from entering the building or manhole. The sealing
material shall be as specified by the engineer.
PIPE SYSTEM DESIGN: Standard design techniques and practices for
HEAT-TITE shall be used. Thermal Pipe Systems, Inc. Engineering
Department may on request provide certain detailed design aspects of
the piping for each project based on the project documents and
drawings provided by the Design Engineer. It is understood that the
project specifications and layout drawings will specify the type of
service, location of the site, temperature and pressure
classifications, soil conditions, general path and elevations of the
system, location and design of manholes, known obstacles, size of
the carrier pipe, and the maximum permissible heat losses. It is
further understood that other requirements such as the type of pipe,
the location, size, and capacity of valves, traps, pumps, anchors,
controls, expansion devices and special structural elements will be
provided by the Design Engineer. The design provided by Thermal Pipe
Systems, Inc. and their engineers for the piping will be in
accordance with ANSI B31.1 and good engineering practices.
Fluid flow design will be based on Hazen -Williams formula with "C"
Factor of 100, or a variation of the Euler formula for water flow.
2 3/2000
INSULATION: Thickness of insulation for HEAT -TITS pipe and fittings
shall be as shown on the drawings on the following pages.
TEMPERATURE PRESSURE: The HEAT -TITS piping system and all of
its components are designed to operate up to 150 psig at 250oF,
plus typical surges.
DIMENSIONS AND WEIGHTSof insulated HEAT-TITE piping and fittings
are as shown on the following pages. The HEAT-TITE piping may be
furnished in 20 ft. and/or 40 ft. lengths. Note: 40 ft. lengths are
only available for pipe sizes 21,�"O - 12"0.
3 3/2000
1) CARRIER: Black Steel as Specified
2) INSULATION: Polyurethane Foam
3) CASING: Polyvinyl Chloride (PVC)
4) CARRIER SEALING RING: EPDM
5) COUPLING: Ductile Iron (Preinsulated',
6) END SEAL: EPOM
7) CASING-TITE SEAL: 30 Mil H.T. Tape
NOM. PIPE
CASING
THICKNESS
WEIGHT
4.50
4.50
NOTE: All dimensions
are in inches unless noted.
2
3/2OOO
PRE -INSULATED HEAT-TITEIDPIPE
FOUNDATION/
MANHOLE WALL —�
CONCRETE THRUST
WALL SLEEVES
&
BLOCK
LINK SEALS
d ® J
ANCHOR PLATES
4.
777=§Lmhk.
to--
a 4' MIN.
®�
rU
.®
o
6" SAND
BEDDING
UNDISTURBED
SOIL
PLAN
ELEVATION A®A
UP
•
r\ r\ r\
CONCRETE THRUST BLOCK CONCRETE THRUST BLOCK
CONCRETE THRUST BLOCK \ ®® _ ,
TO BEAR AGAINST SOLID . /
UNDISTURBED EARTH OR
SECTION A -A REPLACED EARTH COMPACTED SECTION B-B
TO 95% PROCTOR DENSITY.
./ UNINSULATED FITTING
EINSULATED FITTING
AY BE UNINSULATED (MAY BE PREINSULATED
SO SPECIFIED) IF SO SPECIFIED)
HEAT-TITE PIPE
No
J---T1TE PIPE
39mulamm
r3b
CONDENSATE SERVICE HOT/CHILLED WATER SERVICE
TYPICAL THRUST BLOCK AT ELBOWS
NO SCALE
5
3/2000
*RE -INSULATED HEAT-TITEOPIPF
GENERAL: Installation of the HEAT -TITS piping system shall be done
in accordance with the appropriate publications including ANSI
B31.1 and the following specifications and instructions. A Thermal
Pipe Systems, Inc. field representative may conduct an installation
clinic to pre -qualify contract personnel in the proper procedures
for the installation.
Piping shall be accurately cut to dimensions established at the
construction site and shall be worked into place without springing
or forcing, properly clearing all openings and equipment. Excessive
cutting or other weakening of structural members to facilitate
piping installation shall not be permitted. Pipe ends shall have
burrs removed by reaming and shall be installed to permit free
expansion and contraction without damage to joints. Good
workmanlike procedures shall be followed.
All piping, unless otherwise indicated, shall be pitched with a
grade of not less than 1 inch in 40 feet toward the drain points
when applicable.
Open ends of pipe lines and equipment shall be properly capped or
plugged during installation to keep dirt or other foreign matter
out of the system.
INSPECTION: Each shipment shall be inspected upon its arrival at
the site. The products are carefully loaded at the plant using
methods acceptable to the carrier and it is his responsibility to
deliver the pipe in good condition. It is the responsibility of the
installation contractor to ascertain whether there has been any
loss or damage. The carrier is the contractor's agent. Any pipe or
equipment that arrives damaged or is lost in shipment shall be
reported by the contractor.
Make overall inspection of the load. If load is intact, ordinary
inspection while unloading should be enough to make sure that the
pipe has arrived in good condition. It is the responsibility of the
receiver to make certain that there has been no loss or
damage. Note specifically that any end packaging should not show
signs of damage. If the load has shifted, or end packing is
damaged, then each piece must be carefully inspected for
damage. Specifically the ends should be inspected for scars, nicks,
etc. Other obvious damage is also cause for rejection. Check total
quantities of each item against the tally sheet (pipe, fittings,
etc.). Any damaged or missing items are to be noted on the delivery
receipt and the receipt returned to the carrier. Notify the carrier
immediately and make claim in accordance with the carriers
7 3/2000
instructions. Thermal Pipe Systems, Inc. will assist, if necessary,
in handling this claim. Do not dispose of damaged material - the
carrier will notify you of the procedure to follow.
UNLOADING INSTRUCTIONS: The means by which the pipes are unloaded
in the field is the decision and responsibility of the installing
contractor. The use of forklift type equipment frequently
simplifies and speeds up the unloading of larger sizes and usually
provides extra protection against damage in handling. To prevent
the possibility of the core pipe from shifting within the casing
pipe, do not stand a length on one end or raise it vertically.
Under no condition should a pipe be dragged along the ground. Do
not lift fittings or pipe by inserting a bar, pipe, etc., inside of
the core. Damage to the pipe may result. If any pipe is damaged in
unloading and handling, mark the damaged area and set it
aside. Thermal Pipe Systems, Inc. Representative will determine
whether damaged casing can be repaired in the field and will
determine exact method for repair and instruct contractor in making
repair.
COLD WEATHER HANDLING: As the temperature approaches freezing, the
flexibility and impact resistance of HEAT-TITE pipe is reduced. PVC
casing becomes hard and brittle in cold weather and will crack more
readily if dropped or hit. Therefore, extra care should be used in
handling during cold weather. Pipe at the bottom of a stack may
become out -of -round due to the weight of material above it. At
normal application temperatures, this corrects itself soon after
the load is removed. Under freezing conditions, this recovery to
full initial roundness may take several hours.
STORAGE: Store pipe on dunnage in a flat area. Support the barrel
of the casing evenly. Bell and spigot ends should overhang dunnage.
Individual lengths of pipe should be stacked in piles no higher
than five (5) feet. It should be noted that when PVC pipe is stored
outside and exposed to sunlight for prolonged periods, a slight
discoloration of pipe can occur. This coloration is a surface layer
of hardened plastic and does not inhibit the long-term properties
and performance of the pipe. A method of protecting the pipe during
long exposures (several months) to sunlight is to cover it with
canvas or other opaque material. Do not use clear plastic sheets,
and be sure to provide for air circulation under the sheets.
LOADING TRANSFER RUCKS: Us(
lengths do not overhang. Mak(
cross -strips, bolt heads, of
the pipe. Short body trucks
properly support the pipe
should support the pipe with
along the pipe lengths. Pad
the pipe.
trucks with long bodies so that pipe
certain truck bed is smooth, without
other protrusions that could damage
may be used if fitted with racks that
.n a horizontal position. The rack
supports spaced every 3 feet or less
the contact areas to avoid damage to
8 3/2000
EXCAVATION: Excavation should take into account the need for the
thrust blocks at all fittings that are directly buried in the
ground. The trench bottom must give uniform support along the
entire length of any pipelines. Where several pipelines are located
in a common trench, the trench must be wide enough to maintain the
specified distances between adjacent lines, generally a minimum of
6" in pipe sizes up to 6" diameter, and 12" minimum in sizes 8" and
larger. The excavation should be in a straight line.
TRENCHING: Trenching shall follow the elevations provided by the
Design Engineer on the contract drawings. The trench depth should
always allow for a minimum cover height of 24" over the top of the
casing pipe. Keep excavations free of water during construction. If
the contractor determines it is necessary to remove unsuitable
material to a depth greater than specified, refill over excavated
area to the proper depth with specified bedding material compacted
in 6 inch lifts to 95 percent of maximum density in accordance with
ASTM D1557, Method D. Excavate and replace soil disturbed and
weakened by the contractor's operations or soils permitted to
soften from exposure to weather, with bedding material and compact
with a plate -type vibratory compactor.
TRENCH WIDTHS: The width of the trench at the top of the pipe
should be held to the minimum required for efficient and proper
installation. The reason for this is to keep the earth load on the
pipe as small as possible. The wider the trench at the top of the
pipe, the greater the load on the pipe. Note that an increase in
trench width above the top of the pipe, by stepping the sides or
digging a wider offset trench, does not affect the earth load on the
pipe. On the other hand, a trench that is too narrow will make
assembly difficult and may reduce the rate and quality of
installation. In addition, lack of ample room will limit the
capability to properly backfill and tamp around the pipe. Although
each job, or portion of a job must be considered on an individual
basis, as a general rule, the following minimum trench widths at the
top of the pipe are recommended: Minimum: one foot greater than the
outside diameter of the casing. Where two or more pipes are in the
same trench, use the distance between outside casing of the outside
pipes plus one foot. Maximum: Use above method for minimum plus 21.
DISTRIBUTING PIPE ALONG TRENCH: Pipe lengths may be strung along
the line of the trench so as to minimize additional handling during
installation.
PLACING PIPE IN THE TRENCH: The HEAT-TITE pipe may be hand or
mechanically passed into the trench. The latest state and federal
safety regulations should be understood and observed. If slings are
necessary use only canvas straps, do not use cable or chain slings.
A backhoe or boom truck provides an excellent way of lowering the
pipe into the trench.
9 3/2000
BEDDING: Bedding material should be sand or other materials free of
sharp objects, heavy clods, boulders or frozen lumps as specified
by the Design Engineer. The approved bedding should be used 6"
under, around, and over the pipe. Utilize good practices that apply
to buried pressure piping.
K)
1) Check to make sure rings are in coupling grooves, and
make certain they are faced properly and completely seated.
2) Check the pipe end to be sure it is clean, and wipe with
a clean, dry rag if necessary.
3) Dig a slight bell hole to keep the joint area clean and
free of loose soil during assembly.
4) Lubricate pipe ends - soap lubricant supplied by Thermal
Pipe Systems, Inc. should be applied to the entire outside
circumference of the pipe back to the end seal.
5) Start the coupling onto the end of the pipe by hand,
then holding the coupling straight, push it home against the pipe
casing with a bar and block.
TESTING: All carrier pipe joints shall be tested in accordance
with the contract specifications. If no test is specified, it
should consist of a hydrostatic test of 150 psi or 11-z times working
pressure, which ever is greater, for a period of two hours.
CLOSURE OF JOINTS: After completion of testing, apply factory
supplied Casing -rite Seal circumferentially around the seam between
coupling and pipe casings. Overlap seal 3 inches.
CKFILLING: Backfilling of trenches shall progress as rapidly as
construction, testing, and acceptance of work permits. Uniformly
compact and grade bottom of trenches. After installation of pipe
and bedding material, backfill as follows: Place initial backfill
in layers to a depth of 12 inches over the top of the initial
bedding. Compact the material to a density equivalent to the
surrounding undisturbed soil or to 90 percent of maximum density
(ASTM D1557, Method D), whichever is greater. Backfill remainder of
trench in one -foot lifts and compact to 90 percent maximum density
(ASTM D1557, Method D). For trenches excavated in roads, streets,
or located under structures, place backfill in 6-inch layers to top
of trench and compact each layer to at least 95 percent maximum
density (ASTM D1557, Method D).
10 3/2000
Determine the exact length of carrier pipe needed. Mark the casing
at this point. Measure back 3 1/2 inches on both sides and mark the
casing at these points using a wrap -around.
Use a carpenter's handsaw or PVC saw to cut the PVC casing. Remove
the PVC and cut off the insulation. See illustration below.
IRD
Mark, cut, and bevel the steel pipe at the desired length. Make sure
cut is square and the bevel is approximately 151 and 3/4" long.
Remove any burrs and ridges on the pipe. Using a utility knife,
remove the insulation between the casing and the carrier pipe one
inch in from the face of the PVC casing as shown below. Insert the
rubber end seal between the casing and the carrier pipe using the
handle of a hammer or screwdriver to push the seal all the
way. Silicone caulking may be used in lieu of the rubber end seal.
PVC CASING --- PVC CASING
CUT OUT 31' INSERT
o FOAM o END SEAL
FOAM ° 0 ° o
°
a
CARRIER NEWLY CUT J'5CARRIER
PIPE BEVELED PIPE PIPE
11 3/2000
THRUST BLOCKS: Thrust blocks must be installed wherever the
pipeline changes direction or size as at tees, elbows, and reducers
or at any point that develops thrust such as at a valve or similar
equipment. The above situations may occur either where the fittings
etc., are directly buried in the soil, or are located in a manhole.
Thrust blocks must be designed for maximum anticipated operating or
test pressure. If it is anticipated that pressures higher than
normal operating pressures will be used at some later date, thrust
blocks to accommodate such pressures should be installed initially.
Size and type of thrust blocks depend on pressure, pipe size, and
the type of soil. This information shall be supplied by the Design
Engineer. Where a thrust block serves more than one line, the block
must be designed to resist the sum of the thrusts of all of the
lines involved. Thrust blocks should be poured on and against
undisturbed soil or soil tamped to 95% proctor density.
Thrust blocks shall be installed using a concrete having a
compressive strength of not less than 3000 psi minimum ultimate 28
days compressive strength, air entrained, with water reducing
admixture. Where the soil bearing value is less than 1000 pounds
per square foot, Thermal Pipe Systems, Inc. will make the necessary
calculations and recommendations as to how the fitting should be
thrusted. Where special thrust provisions are needed, Thermal Pipe
Systems, Inc. will recommend the necessary design.
HEAT-TITFITTINGS:
The table below gives the thrust load at any fitting in lbs. at 100
psi* pressure.
Size
(in.) Tee
90' Elbow
450 Elbow
Reducer**
1
1/2 291
411
222
2
455
645
350
2
1/2 665
941
509
3
985
1,395
755
4
1,620
2,295
1,245
4x3
635
6
3,500
4,950
2,680
6x4
1,880
8
5,930
8,375
4,540
8x6
2,430
10
9,076
12,833
6,963
10x8
3,146
12
12,765
18,000
9,700
12x10
3,689
*For pressure other than 100 psi increase loads
proportionately (example: for 150 psi multiply by 1.5; for 200
psi multiply by 2.0: etc.)
**This is for size difference indicated, (example: 4x3 =
635 lbs).
NOTE: Dead end and anchor loads are equal to tee shown above.
12 3/2000
The approximate safe bearing loads of various soils given in the
following table are for horizontal thrusts when the depth of cover
over the top of the pipe exceeds two feet. These loads are
estimates only. Actual soil and safe bearing loads should be
determined by the Design Engineer.
SOIL SAFE BEARING LOAD
lbs./sq. ft.
Muck,
Peat etc.*
0
Soft
Clay
1,000
Sand
2,000
Sand
& Gravel
3,000
Sand
& Gravel Cemented with Clay
4,000
Hard
Shale
10,000
* All thrusts are resisted by piles or tie rods
to solid foundations, or by removal of muck or
peat and replacement with ballast of sufficient
stability.
If pre -insulated HEAT -TITS fittings are specified, they shall be
provided with anchor plates designed to transfer thrust from the
steel pipe to the concrete thrust blocks. The entire surface of the
steel plates shall be coated with epoxy and glass overwrap. Steel
plates shall be sealed during manufacture against PVC casing.
START UP PROCEDURE: Start up procedure shall conform to generally
accepted practices and be done in a workmanlike manner. The line
shall be filled slowly from any available low-pressure source. The
water can be introduced from lines in service directly through
valved connections, or by temporary connections to taps made in the
new line. If possible all such connections should be made at the
lowest point in the line to avoid air entrapment. All valves and
other control points in the line that are open as the line filling
begins should be closed gradually to avoid the possibility of water
hammer.
bJANUFACTURERS WRITTEN CERTIFICATION: After testing and prior to
start-up of the system, the manufacturer must certify in writing
that the system was installed per the manufacturers installation
instructions.
13 3/2000
Paqe 1/1
Thermal Pipe Systems, Inc. To:Jamie Barry
Woodmill Corporate Center Rice Lake Construction Group
5205 W. Woodmill Drive, Suite 33 Tel: 218-546-1907
' — Wilmington, Delaware 19808 Fax: 218-546-7016
Tel: 302-999-1588 Fax: 302-999-8861 From: David Chambliss
www.thermalpipesVstems.com dchamblissCa�-thermalpipesystems.com
We are pleased to quote our product per the list of material below. thermalpipesystemsCa�_comcast.net
Heat-Tite® a pre -insulated steel piping system featuring a gasketed coupling with built-in expansion
control. Carrier pipe A-53, Grade B black steel. Fittings are pre -insulated and pre -fabricated with anchors.
Heavy Wall PVC outer jacket. Polyurethane foam insulation; K-factor 0.16. Rubber end seals.
Project:
Hutchinson WWTF Date: 09/10/2021
�UNITDESCRIPTION
ITEM UNIT
TOTAL
QTY
WT.
WT.
372' Hot Water Supply & Return
320
ft
3" Heat-Tite(Sch.40,ERW) x 6" PVC(PIP80) x 20' 9.39
3004.8
2
ea
3" Heat-Tite In Line Anchor x 5' 54
108
2
ea
3" Heat-Tite 900 Riser Ell w/Anchor (5'Sx8'S) 129
258
2
ea
3" Heat-Tite 900 Ell w/Anchor (Sx8'S) 68
136
2
ea
3" Heat-Tite 450 Ell w/Anchor (Sx8'S) 68
136
22
ea
3" Heat-Tite Coupling 15
330
2
ea
3" Weld-Tite Field Joint Insulation Kit 3
6
Weight
3978.8
Material Cost
$12,156.00
Freight
$2,500.00
Delivered Price
$14,656.00
Use Field Joint Insulation Kit at field weld tie-in to existing line
TIPS Standard Terms and Conditions apply, Payment Net 30 days.
Field Services available at $800 per day, plus travel and per diem expenses.
The price does not include sales and/or use tax, if applicable.
The above prices are good for 10 days ONLY. This is due to the continued volatility of our
suppliers raw material cost , energy and transportation cost .
Orders or projects in submittal not released made after this period will be subject
to the current prices at that time. Partial releases may be subject to additional charges.
This quote is valid for the exact quantities listed based on information submitted to TIPS.
Delivery is approximately 4 to 6 weeks after receipt of an order and release
for fabrication/approval of drawings by the customer.
9/14/21, 10:31 AM
Mail - Jaime Barry - Outlook
David
Chambliss<d
chambliss@t
hermalpipes
ystems.com
Mon 9/13/2021 12:34 PM
To: Jaime Barry
Caution: This email originated from outside the organization. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Jamie,
The pipe and pre insulated fittings can be returned.
There is a 40% restocking fee, plus you have to pay for the return freight to Durant, OK.
It must be in good condition when its received in Durant as determined by the plant manager.
Just a note the freight is usually more than the returned goods, because most freight carriers don't ship 20'
lengths of pipe.
It has to be shipped on a flat bed because in a trailer its always damaged and unusable when we receive it.
Thanks,
David Chambliss
dchambliss@thermalpipesystems.com
Thermal Pipe Systems, Inc.
P-302-999-1588 F 302-999-8861
This email, and any documents which may accompany it, contain information which is intended for use only by
the individual to whom it is addressed, and may contain information that is privileged, confidential and/or
exempt from disclosure under applicable law. If the reader of this message is not the intended recipient any
review, disclosure, dissemination, distribution, copying or other use of this message or its substance is strictly
prohibited. If you have received this message in error, please contact me immediately to arrange for return or
destruction.
https://outlook.office.com/mail/id/AAQkADZhYTAzNTklLTcyMjUtNGMxYS1 hYTY4LWIwNWRjNDMSMTBiMgAQADCzvVNDBENFsS4mROwgZCM%3D 1/1
Mailing
PO Box 9187
St Paul, MN 55109
sales@mcins.us
WBE and SBE CERT
Change Order Request
Office
530 Shoreview Park Rd
Shoreview MN 55126
(651) 699-4149
Date: September 13, 2021
To: Jaime Barry Job Location: Hutchinson WWTF
McCormick Insulation is pleased to provide the following proposal for mechanical
insulation labor and materials per the plans and specifications:
Piping:
Insulate and aluminum jacket 10' hydronic piping per photo and take off provided
Does not include underground piping
Total Quote:
$1,411.00
This proposal is valid for 30 days. Terms are net 30 days. A finance charge or 1'/2% per month/annual
rate of 18% may be charged on overdue accounts.
By: ty ,e A'1' G,,;�
William Griggs
Accepted By:
D COLUMBIA PIPE & SUPPLY CO.
SERVICEPIUSS SOLUTIONS
QUOTE
ACKNOWLEDGEMENT
Sold To: 188751
Ship To: 298802
Shipping Branch: 2000
Rice Lake Construction Group
PO BOX 517
Deerivood, MN 56444
Rice Lake Construction Group
Rice Lake Construction Group
Hutchinson WTP
1300 Adam St SE
Hutchinson, MN 55350
Columbia Pipe
920 Apollo Rd Suite 100
Eagan, MN 55121
Phone (651) 454-3880
Fax (651) 454-5896
CP Order No.
1121735 SQ
Customer PO No.
2127-
Related Order
Print Date Time
9/13/2021 15:52:51
Pavment Terms
1.0% 10TH PROX N/25TH (AR)
Tax Status
S
Order Date
09/13/21
Requested Ship Date
Originator
Jerod Engblom
09/13/21
Ordered By
JAIME
DTTR Status
BLANK - No MTR Required
Carrier
Line#
BO
QTY
ORD
UM
QTY
SHIP
Part No. Ours
Yours
Description
Promise
Date
Unit
Price
Ext Amt
1.000
4
EA
4
W903G
3 STD LR 90 WELD ELL A234 G
09/13/21
14.3259
57.30
2.000
1
EA
1
CT03CS
3 CARBON STEEL PIPE CTO
3" X 10' BLK S40 PBE
09/13/21
112.8070
112.81
2.001
BLPL3
3 S40 ERW BLK PIPE PE A53B
09/13/21
.0000
3.000
2
EA
2
FPZ3
3 150# ZINC FLG-PACK ZINC-
PLATED BOLTS, NONASB RING GASK
09/13/21
5.2365
10.47
Subtotal
Tax
Total
j
180.58
180.58
Comments or Special Instructions:
Any material requested for return may be subject to a restocking fee.
No warranties other than those offered by the manufacturers are included.
Due to the current market conditions, price and availability are subject to the terms and conditions of the manufacturer(s) at the time of shipment.
Please visit our Website at www.columbiapipe.com for our Terms and Conditions.
Thank You
Market Condition Alert:
Due to volatile market conditions: All Quotes for carbon steel, stainless steel, copper tube and fittings, plastic pipe and fittings, are valid for
acceptance within 24 hours from the original quote date unless otherwise stated on the quote.
All new sales orders must be accepted for immediate shipment and are subject to the price in effect at the time of shipment unless stated
otherwise.
All material is subject to prior sale.
Page 1 of 1
Mailing
PO Box 9187
St Paul, MN 55109
sales@mcins.us
WBE and SBE CERT
Change Order Request
Office
530 Shoreview Park Rd
Shoreview MN 55126
(651) 699-4149
Date: September 21, 2021
To: Jaime Barry Job Location: Hutchinson WWTF
McCormick Insulation is pleased to provide the following proposal for mechanical
insulation labor and materials per the plans and specifications:
Piping:
Insulate piping per material list 2127
Total Quote:
$5,551.00
This proposal is valid for 30 days. Terms are net 30 days. A finance charge or 1'/2% per month/annual
rate of 18% may be charged on overdue accounts.
By: ty ,e A'1' G,,;�
William Griggs
Accepted By:
D COLUMBIA PIPE & SUPPLY CO.
SERVICEpIUS SOLUTIONS
QUOTE
ACKNOWLEDGEMENT
Sold To: 188751
Ship To: 188752
Shipping Branch: 2000
Rice Lake Construction Group
Rice Lake Construction Group
Columbia Pipe
PO BOX 517
22360 Country Road 12
920 Apollo Rd Suite 100
Deerwood,MlN 56444
Deerwood, MIN 56444
Eagan, MIN 55121
Rice Lake Construction Group
Phone (651) 454-3880
Fax (651) 454-5896
CP Order No.
Customer PO No.
Related Order
Print Date Time
1123903 SQ
2127
9/20/2021 11:31:11
Pavment Terms
Tax Status
Order Date
Requested Shin Date
Originator
09/20/21
1.0% IOTH PROX N/25TH (AR)
S
09/20/21
Jerod Engblom
Ordered By
W R Status
Carrier
JAINIE
BLANK - No MTR Required
O
QTY
UM
QTY
Part No. Ours
Description
Prondse
Um
Ext Amt
RD
SHIP
Date
Price
1.000
6
EA
6
C902
2 WROT CXC 90 ELL
09/20/21
17.3342
104.01
2-1/8 OD
2.000
2
EA
2
AP077C20801A
V,2"SLDR,BRZ,FP
09/20/21
103.5863
207.17
77C20801A
3.000
2
EA
2
CB2122
2-1/2X2 FTGXC EXT BUSH
09/20/21
24.9693
49.94
2-5/8X2-1/8 OD
4.000
2
EA
2
CT33212
X2-1/2 WROT CXCXC TEE
09/20/21
74.4824
148.96
3-1/8X2-5/8 OD
5.000
2
EA
2
C90212
-1/2 WROT CXC 90 ELL
09/20/21
31.5993
63.20
2-5/8 OD
6.000
2
EA
2
C45212
-1/2 WROT CXC 45 ELL
09/20/21
31.2304
62.46
2-5/8 OD
7.000
2
EA
2
AP077C20901A
V,2-1/2"SLDRBRZ,FP
09/20/21
305.8812
611.76
77C20901A
8.000
2
EA
2
C903
3 WROT CXC 90 ELL
09/20/21
44.9096
89. S2
3-1/8 OD
9.000
6
EA
6
C453
3 WROT CXC 45 ELL
09/20/21
43.6523
261.91
3-1/8 OD
10.000
2
EA
2
CTSCFA3
3 CTS COPPER 2PC FLANGE
09/20/21
72.7325
145.47
125#/1509 W02802NL LEAD FREE
11.000
40
FT
40
CTL3
3 L HARD COPPER TUBE (3-1/80D)
09/20/21
28.0160
1,120.64
12.000
20
FT
20
CTL2
2 L HARD COPPER TUBE (2-1/80D)
09/20/21
13.9921
279.84
13.000
20
FT
20
CTL212
-1/2 L HARD COP TUBE(2-5/80D)
09/20/21
20.0631
401.26
14.000
6
EA
6
CNP81CT3
3 CP81CT COPPER SPLIT RING
09/20/21
7.0112
42.07
1/2" ROD - GCT138R
2
EA
2
CNP81CT2
CP81CT COPPER SPLIT RING
09/20/21
2.7552
5.51
f
[3/8" ROD - GCT138R
Page 1 of 2
D COLUMBIA PIPE & SUPPLY CO.
SERVICEPIUSS SOLUTIONS
QUOTE
ACKNOWLEDGEMENT
Sold To: 188751
Ship To: 188752
Shipping Branch: 2000
Rice Lake Construction Group
PO BOX 517
Deerivood, MN 56444
Rice Lake Construction Group
Rice Lake Construction Group
22360 Country Road 12
Deerivood, MN 56444
Columbia Pipe
920 Apollo Rd Suite 100
Eagan, MN 55121
Phone (651) 454-3880
Fax (651) 454-5896
CP Order No.
1123903 SQ
Customer PO No.
2127
Related Order
Print Date Time
9/20/2021 11:31:11
Pavment Terms
1.0% 10TH PROX N/25TH (AR)
Tax Status
S
Order Date
09/20/21
Requested Ship Date
Originator
Jerod Engblom
09/20/21
Ordered By
JAIME
DTTR Status
BLANK - No MTR Required
Carrier
Line#
BO
I QTY
ORD
I UM
I QTY
SHIP
Part No. Ours
Yours
Description
Promise
Date
Unit
Price
Ext Amt
Subtotal
Tax
Total
3,594.02
3,594.02
Comments or Special Instructions:
Any material requested for return may be subject to a restocking fee.
No warranties other than those offered by the manufacturers are included.
Due to the current market conditions, price and availability are subject to the terms and conditions of the manufacturer(s) at the time of shipment.
Please visit our Website at www.columbiapipe.com for our Terms and Conditions.
Thank You
Market Condition Alert:
Due to volatile market conditions: All Quotes for carbon steel, stainless steel, copper tube and fittings, plastic pipe and fittings, are valid for
acceptance within 24 hours from the original quote date unless otherwise stated on the quote.
All new sales orders must be accepted for immediate shipment and are subject to the price in effect at the time of shipment unless stated
otherwise.
All material is subject to prior sale.
Page 2 of 2
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HUTCHINSON CITY COUNCIL ci=y�f AYON
Request for Board Action 7AL =-W
Agenda Item: Items for 2022 Pavement Management Program (L1 /P22-01)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/12/2021
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above
referenced project letting during their November 9th meeting. Please note that City staff will be communicating
project related information (including estimated assessment amounts) to adjacent property owners and hopefully
address any questions/concerns prior to the forthcoming Public Hearing.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW/City Engineer
DATE: October 12, 2021
SUBJECT: Letting No. 1/Project No. 22-01
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L1/P22-01 2022 Pavement Management Program: Keith Street SW (South Grade Road to Neal Avenue), Neal
Avenue SW (Keith Street to Sunset Street), Sunset Street SW (South Grade Road to Linden Avenue),
Laura Avenue SW (Approx. 150 LF West of Sunset Street to Sunset Street) and Linden Avenue SW
(Dale Street to Harrington Street); roadway reconstruction by construction of grading, water
main/services, sanitary sewer, storm sewer, curb and gutter, draintile installation, bituminous
surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances.
ESTIMATED COST
TOTAL
Construction Cost
$2,240,000
Engineering
$336,000
Administration
$134,400
Engineering Services - Geotechnical
$20,000
Street Lighting Materials
$30,0100
ESTIMATED TOTAL
$2,760,400
ESTIMATED FUNDING
TOTAL
Assessable Costs
$350,000
State Aid
$0
City - Bonding
$1,450,400
City - Water Funds
$225,000
City - Wastewater Funds
$45,000
City - Stormwater Funds
$690,000
ESTIMATED TOTAL
$2,760,400
RESOLUTION NO. 15359
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 1/PROJECT NO. 22-01
WHEREAS, it is proposed to improve:
2022 Pavement Management Program: Keith Street SW (South Grade Road to Neal
Avenue), Neal Avenue SW (Keith Street to Sunset Street), Sunset Street SW (South Grade
Road to Linden Avenue), Laura Avenue SW (Approx. 150 LF West of Sunset Street to
Sunset Street) and Linden Avenue SW (Dale Street to Harrington Street); roadway
reconstruction by construction of grading, water main/services, sanitary sewer, storm sewer,
curb and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting,
landscaping, restoration and appurtenances, and
and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statutes, Chapter 429.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 1 /Project No. 22-01, be referred to the Engineer for study
and that that person is instructed to report to the Council with all convenient speed advising the Council in a
preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it
should best be made as proposed or in connection with some other improvement; the estimated cost of the
improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 12th day of October 2021.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
RESOLUTION NO. 15360
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 1/PROJECT NO. 22-01
WHEREAS, pursuant to a resolution of the Council adopted October 12, 2021, a report has been
prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed
improvements:
2022 Pavement Management Program: Keith Street SW (South Grade Road to Neal
Avenue), Neal Avenue SW (Keith Street to Sunset Street), Sunset Street SW (South Grade
Road to Linden Avenue), Laura Avenue SW (Approx. 150 LF West of Sunset Street to
Sunset Street) and Linden Avenue SW (Dale Street to Harrington Street); roadway
reconstruction by construction of grading, water main/services, sanitary sewer, storm sewer,
curb and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting,
landscaping, restoration and appurtenances, and
said report was received by the Council on October 12, 2021, and
WHEREAS, the report provides information regarding whether the proposed improvement is necessary,
cost-effective, and feasible; whether it should best be made as proposed or in connection with some other
improvement; the estimated cost of the improvement as recommended; and a description of the methodology
used to calculate individual assessments for affected parcels.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s) in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429 at an estimated total cost of the improvement of $2,760,400.00.
2. A public hearing shall be held on such proposed improvement on the 9th day of November 2021, at
the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing
and improvement as required by law.
Adopted by the Hutchinson City Council this 12th day of October 2021.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
PUBLICATION NO. 8439
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 1/PROJECT NO. 22-01
(L1/P22-01)
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers at the
Hutchinson City Center, 111 Hassan St SE, Hutchinson, MN, at 6:00 pm on the 9th day of November 2021, to
consider the making of an improvement of Letting No. 1 /Project No. 22-01, an improvement of:
2022 Pavement Management Program: Keith Street SW (South Grade Road to Neal Avenue),
Neal Avenue SW (Keith Street to Sunset Street), Sunset Street SW (South Grade Road to
Linden Avenue), Laura Avenue SW (Approx. 150 LF West of Sunset Street to Sunset Street)
and Linden Avenue SW (Dale Street to Harrington Street); roadway reconstruction by
construction of grading, water main/services, sanitary sewer, storm sewer, curb and gutter,
draintile installation, bituminous surfacing, sidewalk, street lighting, landscaping, restoration
and appurtenances
pursuant to Minnesota Statutes, Sections 429.011 to 429.111.
The estimated City cost of said improvement is $2,410,400.00 and an estimated Assessable cost of
$350,000.00 for the total estimated cost of $2,760,400.00. A reasonable estimate of the impact of the
assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed
improvement will be heard at this meeting.
Dated: 10/12/2021
Matthew Jaunich, City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, OCTOBER 27, 2021 AND ON
WEDNESDAY, NOVEMBER 3, 2021.
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution 15361 Setting Interest Rate for the 2021 Adopted Assessment Rolls
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 10/12/2021
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As we do each year that we bond for roadway/infrastructure improvements, Council must set the
interest rate for the special assessments to be certified to the county. The interest on the
assessments is at the true interest rate on the 2021 improvement bonds plus 1 %.
City staff is asking the council to set the interest rate for the 2021 assessments at 2.33%, which
is the true interest rate of 1.33% plus 1 %.
BOARD ACTION REQUESTED:
Approve Resolution 15361 setting the interest rate for the 2021 adopted assessment rolls at 2.33%.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 15361
RESOLUTION SETTING INTEREST RATE
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
That all assessment rolls, which have been adopted or will be adopted relating to the 2021 improvement
bonds, are hereby changed to read an interest rate of 2.33%. This rate is the true interest rate of the 2021
improvement bonds plus 1 %.
Adopted by the City Council this 12th day of October 2021.
ATTESTED:
Matthew Jaunich, City Administrator
APPROVED:
Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL ci=y�f AYON
Request for Board Action 7AL =-W
Agenda Item: Traffic Control Resolution No. 15364
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/12/2021
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Parking restriction at the intersection of 2nd Ave SW / Dale St SW intersection to facilitate right -turning traffic
eastbound 2nd Ave SW to southbound Dale St SW.
Installation of "No Parking Here to Corner" will improve the movement of eastbound traffic on 2nd Ave SW as they
turn right to proceed southbound on Dale St SW.
Public Works and Police department staff recommend installing the parking restriction on the south side of 2nd Ave
SW at the Dale St SW intersection.
BOARD ACTION REQUESTED:
Approve Traffic Control resolution no. 15364.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15364
RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
1. WHERAS, the City of Hutchinson received a request from area property owners, and;
2. WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following
areas have traffic control concerns which warrant installation and/or removal of traffic control
devices, and;
3. WHEREAS, the Hutchinson City Council has the authority to establish locations as points where
traffic control devices shall be installed and/or removed, pursuant to Section 7.04, Subdivision 1
of the Hutchinson City Code, and;
4. WHEREAS, installation of traffic control at this location will facilitate right -turning traffic
eastbound 2nd Ave SW to southbound Dale St SW.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
That the Council hereby establishes the following traffic control devices shall be removed:
2nd Ave SW — Install No Parking Here to Corner on the south side of 2nd Ave SW approximately
30' west of the stop sign located on the southwest corner of the 2nd Ave SW / Dale St SW
intersection.
Adopted by the City Council this 12th day of October, 2021.
Gary Forcier, Mayor
ATTEST:
Matt Jaunich, City Administrator
Ilk
i
Allill$
y+
/ 4 V .
�2NDAVVU�S'�
Install "No Parking Here To Corner'
approximately 30' west of the stop sign located
4. at the 2nd Ave SW / Dale St SW intersection to
204 `�t- facilitate right -turning traffic eastbound 2nd Ave
'' ( SW to southbound Dale St SW.
Ui
LI'i
214j, � -
1U9, 97 -
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 9/29/21- 10/12/21
Check Date
-----------------
09/24/2021
Check
-----------
EFT1545
Vendor Name
----------------------------------------------------------
EFTPS
Description
---------------------------------------------------------------------------------------
Payroll 9/5/21 - 9/18/21
Amount
-----------------------
65,726.85
09/24/2021
EFT1546
Child Support
Payroll 9/5/21- 9/18/21
415.78
09/24/2021
EFT1547
MN Dept of Revenue
Payroll 9/5/21- 9/18/21
12,958.30
09/24/2021
EFT1548
Provident Life
Payroll 9/5/21- 9/18/21
493.04
09/24/2021
EFT1549
PERA
Payroll 9/5/21- 9/18/21
55,706.21
09/24/2021
EFT1550
Further HSA
Payroll 9/5/21- 9/18/21
15,700.77
09/24/2021
EFT1551
Mission Square
Payroll 9/5/21- 9/18/21
3,653.75
09/24/2021
EFT1552
VOYA
Payroll 9/5/21- 9/18/21
460.00
09/24/2021
EFT1553
MNDCP
Payroll 9/5/21- 9/18/21
350.00
09/24/2021
100855
MNPEA
Payroll 9/5/21- 9/18/21
663.00
09/24/2021
100856
UNUM Life Insurance
Payroll 9/5/21- 9/18/21
1,195.03
09/24/2021
100857
LELS Union Dues
Payroll 9/5/21- 9/18/21
317.50
09/24/2021
100858
HART
Payroll 9/5/21- 9/18/21
622.24
10/04/2021
100859
CONTEGRITY GROUP
NEW POLICE FACILITY: THRU 9/1/21
27,945.79
10/04/2021
100860
EBERT CONSTRUCTION
NEW POLICE FACILITY: THRU 9/1/21 #1
8,960.84
10/04/2021
100861
K JOHNSON CONSTRUCTION INC
NEW POLICE FACILITY: THRU 9/1/21 #2
32,449.15
10/12/2021
100862
235 HASSAN LLC
COMMERCIAL REHAB LOAN - EDA
60,000.00
10/12/2021
100863
235 HASSAN LLC
SIGN &AWNING GRANT- EDA
8,000.00
10/12/2021
100864
235 HASSAN LLC
FACADE IMPROVEMENT GRANT- EDA
7,500.00
10/12/2021
100865
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
340.01
10/12/2021
100866
ACE HARDWARE - 1790
REPAIR & MAINT SUPPLIES - FIRE
282.12
10/12/2021
100867
ACE HARDWARE - 1825
TIRE CLEANER - POLICE
20.97
10/12/2021
100868
ALTERNATIVE BUSINESS FURNITURE
CHAIR - HRA
364.32
10/12/2021
100869
ARAMARK
9/20 SERVICE - LIQUOR HUTCH
197.52
10/12/2021
100870
ARTHUR J GALLAGHER RISK
7/1- 12/31'21 INSURANCE BROKER FEE
7,250.00
10/12/2021
100871
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
871.80
10/12/2021
100872
AUTO VALUE - GLENCOE
EQUIPMENT PARTS - HATS
530.56
10/12/2021
100873
AUTO-CHLOR SYSTEM
SEP DISHWASHER SERVICE - SR DIN
233.19
10/12/2021
100874
B & C PLUMBING & HEATING INC
REPAIR ROOF TOP A/C- POLICE
344.90
10/12/2021
100875
B & C PLUMBING & HEATING INC
TIF: JOSEPH MISCAVAGE - HRA
3,410.00
10/12/2021
100876
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
10,065.49
10/12/2021
100877
BERNICK'S
COST OF GOODS SOLD - LIQUOR HUTCH
950.24
10/12/2021
100878
BNO SHEET METAL INC
STATION WALL BOARD - FIRE
101.87
10/12/2021
100879
BRAUN INTERTEC CORP
ENG SERVICES THRU SEPT - MONTANA HAWK SYSTEM/2021 PMP
1,397.50
10/12/2021
100880
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
17,295.92
10/12/2021
100881
BRETH-ZENZEN FIRE PROTECTION
2021 SPRINKLER SYSTEM INSPECTIONS - MULTIPLE DEPTS
1,880.00
10/12/2021
100882
C & C CONTRACTING & STRIPING
STRIPE ANYTIME FITNESS - STREETS
850.00
10/12/2021
100883
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
51,827.08
10/12/2021
100884
CARD SERVICES
MISC SUPPLIES - MULTIPLE DEPTS
140.37
10/12/2021
100885
CARLOS CREEK WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
900.00
10/12/2021
100886
CARS ON PATROL SHOP LLC
VEHICLE REPAIRS & TOWING - POLICE
1,253.41
10/12/2021
100887
CENTRAL HYDRAULICS
EQUIPMENT PARTS- MULTIPLE DEPTS
143.54
10/12/2021
100888
CENTRAL MCGOWAN
SUPPLIES - MULTIPLE DEPTS
238.09
10/12/2021
100889
CHEMISOLV CORP
CUSTOM DEWATERING FLOCCULENT- WWTP
2,754.00
10/12/2021
100890
CINTAS CORPORATION
SUPPLIES & SERVICE - MULTIPLE DEPTS
207.01
10/12/2021
100891
CORE & MAIN LP
COUPLER, CABLE - WATER
209.11
10/12/2021
100892
CROW RIVER OFFICIALS ASSN
SOCCER & TACKLE FOOTBALL GAMES - REC
3,600.00
10/12/2021
100893
CROW RIVER PRESS INC
SR NEWSLETTERS - SR CTR
40.09
10/12/2021
100894
CULLIGAN WATER
NEW POLICE FACILITY: THRU 9/1/21
63.59
10/12/2021
100895
DELEGARD TOOL CO
WRENCH, DEEP SET, ADAPTER SET, HOSE - STREETS
730.08
10/12/2021
100896
DOG -ON -IT -PARKS
BAGS - PARKS
280.50
10/12/2021
100897
DUININCK INC
1-21320-02 TH7/22 & MONTANA CROSSING THRU 8/30
4,010.90
10/12/2021
100898
ECOLAB PEST ELIMINATION
9/27 PEST CONTROL- COMPOST
172.19
10/12/2021
100899
EHLERS & ASSOCIATES INC
2021 CONTINUING DISCLOSURE REPORTING
3,800.00
10/12/2021
100900
EISCHENS, THERESA
REIMB: SAFETY FOOTWEAR- POLICE
150.00
10/12/2021
100901
EMERGENCY APPARATUS MAINT
VEHICLE SERVICE & REPAIRS- FIRE
4,644.98
10/12/2021
100902
FASTENAL COMPANY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
1,332.94
10/12/2021
100903
FINANCE & COMMERCE
WW/WWTP SCADA PROJECT BIDS - ENG
246.20
10/12/2021
100904
FORESTEDGE WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
126.00
10/12/2021
1100905
FORKLIFTS OF MINNESOTA INC
CAPS, STRAIGHT ARMS, BRACK SET - HATS
4,993.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 9/29/21- 10/12/21
Check Date
-----------------
10/12/2021
Check
--------- ----
100906
Vendor Name
---------------------------------------------------------
GEIKEN'S GUIDE & GUARD, LLC
Description
---------------------------------------------------------------------------------------
DARE TEACHING - POLICE
Amount
-----------------------
5,762.50
10/12/2021
100907
GRAINGER
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
702.63
10/12/2021
100908
GRAUPMANN, STACY
9/21 EVENT- SR CTR
100.00
10/12/2021
100909
HACH COMPANY
AMMONIA-WWTP
463.49
10/12/2021
100910
HAMRE, AUSTIN
CREEKSIDE SIGN DELIVERY & INSTALLATION
850.00
10/12/2021
100911
HANSON & VASEK CONSTRUCTION
2021 CONCRETE REPAIRS - STREETS
3,250.00
10/12/2021
100912
HILLYARD / HUTCHINSON
CLEANING SUPPLIES - MULTIPLE DEPTS
694.08
10/12/2021
100913
HIPERLINE
SPECTRASHIELD LINING OF MANHOLE - WWTP
8,508.80
10/12/2021
100914
HOISINGTON KOEGLER GROUP INC
GROWTH AREA PLANNING
8,172.50
10/12/2021
100915
HUTCHFIELD SERVICES INC
OCT 2021 JANITORIAL SERVICES - HATS
1,415.00
10/12/2021
100916
HUTCHINSON CHAMBER & TOURISM
AUG 2021 LODGING TAX
11,844.91
10/12/2021
100917
HUTCHINSON FIRE DEPT RELIEF ASSN
LOCAL FIRE PENSION CONTRIBUTION & STATE AID
159,499.96
10/12/2021
100918
HUTCHINSON HEALTH
DRUG TESTING - POLICE
346.00
10/12/2021
100919
HUTCHINSON HOCKEY ASSOCIATION
COMPOSTABLE BAG DISTRIBUTION - CREEKSIDE
500.00
10/12/2021
100920
HUTCHINSON LEADER
SEPT ADVERTISING - LIQUOR HUTCH
749.64
10/12/2021
100921
HUTCHINSON UNITED SOCCER ASSN.
REIMB OF FEES COLLECTED - REC
3,282.50
10/12/2021
100922
HUTCHINSON WHOLESALE #1550
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
138.69
10/12/2021
100923
HUTCHINSON WHOLESALE#1551
REPAIR & MAINT SUPPLIES- PARKS
58.99
10/12/2021
100924
HUTCHINSON YOUTH VOLLEYBALL ASSOC
REIMB OF FEES COLLECTED - REC
1,405.00
10/12/2021
100925
I.M.S. SHARPENING SERVICE
9/18 CATCH BASINS REPAIR - STORM WATER
3,500.00
10/12/2021
100926
INGSTAD BROADCASTING
SEPT ADVERTISING - LIQUOR HUTCH
635.00
10/12/2021
100927
INNOVATIVE FOAM
LABOR FOR MONUMENT SIGN - CREEKSIDE
2,178.69
10/12/2021
100928
ISD #423
AUG 2021 COMM ED CLASSES
768.58
10/12/2021
100929
J & B PALLET, LLC
PALLETS - COMPOST
11,424.00
10/12/2021
100930
JACK'S UNIFORMS & EQUIPMENT
PANTS & SHIRTS- POLICE
479.59
10/12/2021
100931
JOHNSON BROTHERS LIQUOR CO.
COST OF GOODS SOLD - LIQUOR HUTCH
40,602.34
10/12/2021
100932
JUUL CONTRACTING CO
CLEAN STORM OUTLET 1STAVE NE - STORM WATER
242.50
10/12/2021
100933
KAHNKE BROTHERS NURSERY
DEVELOPMENT TREES - STREETS
858.06
10/12/2021
100934
KENNEDY SCALES INC
ANNUAL SCALE CALIBRATION - REFUSE
1,084.11
10/12/2021
100935
KERI'S CLEANING & HANDYMAN SERVICES
SEPT CLEANING - VARIOUS CITY LOCATIONS
5,381.06
10/12/2021
100936
KEYSTONE COMPENSATION GROUP LLC
FINAL COMPENSATION ANALYSIS & REPORT- CITY ADMIN
7,200.00
10/12/2021
100937
KRANZ LAWN & POWER
PARTS & REPAIRS- PARKS
107.38
10/12/2021
100938
L & P SUPPLY CO
BAR & CHAINS FOR FORESTRY BUCKET SAW - STREETS
117.88
10/12/2021
100939
LANDWEHR CONSTRUCTION INC
1-11321-01 PAVEMENT MGMT PROGRAM 9/1-9/28'21
92,689.83
10/12/2021
100940
LAWSON PRODUCTS INC
WASHERS, NUTS, DRILL BITS - WWTP
418.86
10/12/2021
100941
LOCHER BROTHERS INC
COST OF GOODS SOLD - LIQUOR HUTCH
43,329.45
10/12/2021
100942
MARCO TECHNOLOGIES, LLC
AUGUST PRINTING SERVICES - MULTIPLE DEPTS
510.66
10/12/2021
100943
MARCO TECHNOLOGIES, LLC
AUGUST PRINTING SERVICES - MULTIPLE DEPTS
1,905.38
10/12/2021
100944
MATHESON TRI-GAS INC
HIGH PRESSURE - WWTP
25.95
10/12/2021
100945
MCLEOD COUNTY ABSTRACT & TITLE
TRACT W/ OPEN ENCUM - EDA
120.00
10/12/2021
100946
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
605.04
10/12/2021
100947
MIDWEST FIRE EQUIPMENT
NEW RESCUE 8 UTILITY BODY/BOX PARTS- FIRE
980.24
10/12/2021
100948
MINI BIFF
RENTALS - MULTIPLE DEPTS
644.90
10/12/2021
100949
MINNESOTA RURAL WATER ASSN
TIM GRATKE: OPERATOR EXPO - WWTP
150.00
10/12/2021
100950
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
373.60
10/12/2021
100951
MN DEPT OF LABOR & INDUSTRY
3RD QTR STATE SURCHARGE - BLDG
5,021.92
10/12/2021
100952
MORGAN CREEK VINEYARDS
COST OF GOODS SOLD - LIQUOR HUTCH
405.00
10/12/2021
100953
NORTH CENTRAL INTERNATIONAL
SEMI #475 PARTS - COMPOST
557.57
10/12/2021
100954
NORTHERN SAFETY TECHNOLOGY
STRT 113: TRAFFIC ADVISOR - STREETS
478.50
10/12/2021
100955
NUSS TRUCK & EQUIPMENT
U-BOLTS, SPACERS, NUTS - COMPOST
89.46
10/12/2021
100956
OFFICE DEPOT
OFFICE SUPPLIES - STREETS
57.38
10/12/2021
100957
OLSEN CHAIN & CABLE CO.
BOLT CUTTER, POLY SLINGS, SHACKLES, RINGS- HATS
958.58
10/12/2021
100958
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
7,167.00
10/12/2021
100959
PELLINEN LAND SURVEYING
SURVEY ALLEY - ENG
420.00
10/12/2021
100960
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
3,563.89
10/12/2021
100961
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
2,193.20
10/12/2021
100962
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
2O,945.28
10/12/2021
100963
POSTMASTER
POSTAGE DUE - WATER & SEWER
50.00
10/12/2021
100964
POSTMASTER
POSTAGE - UB BILLING
1,540.00
10/12/2021
1100965
POSTMASTER
NOV SR NEWSLETTERS
116.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 9/29/21- 10/12/21
Check Date
-----------------
10/12/2021
Check
-----------
100966
Vendor Name
----------------------------------------------------------
PRO AUTO MN INC
Description
---------------------------------------------------------------------------------------
2013 DURANGO SERVICE - FIRE
Amount
-----------------------
268.50
10/12/2021
100967
QUADE ELECTRIC
ELEC PANEL BREAKER- FIRE
8.95
10/12/2021
100968
R & R EXCAVATING
L10P21-10 & 21-111STAVE NE &JEFFERSON ST -THRU 9/27/21
135,588.52
10/12/2021
100969
RATH RACING INC
TANKER 6 & LADDER 1 REPAIR - FIRE
105.00
10/12/2021
100970
RDO EQUIPMENT CO.
CREEKSIDE LOADER REPAIR
5,023.80
10/12/2021
100971
REFLECTIVE APPAREL FACTORY INC
FLEECE HOODIES - STREETS
585.66
10/12/2021
100972
REINER ENTERPRISES INC
CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS
847.64
10/12/2021
100973
RICE LAKE CONSTRUCTION GROUP
1-31321-03 WWTF HEADWORKS PROJECT: 9/3 - 10/4'21
474,573.88
10/12/2021
100974
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
139.37
10/12/2021
100975
SANDBERG, ROLAND
UB refund for account: 3-375-7440-2-00
67.76
10/12/2021
100976
SHI INTERNATIONAL CORP
CAMERA, 1 YR ENTERPRISE CONSOLE - WWTP
1,398.00
10/12/2021
100977
SIMONSON LUMBER CO
SPRING HINGES - PARKS
57.66
10/12/2021
100978
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
17,266.71
10/12/2021
100979
STANDARD PRINTING-N-MAILING
POSTAGE & SUPPLIES - MULTIPLE DEPTS
4,730.33
10/12/2021
100980
STAPLES ADVANTAGE
OFFICE SUPPLIES - MULTIPLE DEPTS
474.63
10/12/2021
100981
STREICH TRUCKING
CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS
2,790.00
10/12/2021
100982
SUMMER LAKES BEVERAGE LLC
COST OF GOODS SOLD - LIQUOR HUTCH
585.00
10/12/2021
100983
SUNCOAST GARDEN PRODUCTS INC.
CYPRESS BLEND - COMPOST
6,496.00
10/12/2021
100984
SYSCO WESTERN MN
CONCESSION SUPPLIES - REC
588.51
10/12/2021
100985
TAQUERIA DEL BUEN PASTOR
REFUND 2020 LICENSE: FOOD TRUCK CLOSED DUE TO COVID
125.00
10/12/2021
100986
TEK MECHANICAL
SUPPLIES & REPAIR - WWTP
462.08
10/12/2021
100987
TERMINAL SUPPLY CO
EQUIPMENT PARTS - HATS
211.89
10/12/2021
100988
UNITED FARMERS COOP
DYED FUEL - HATS
18,657.47
10/12/2021
100989
USA BLUE BOOK
VARIOUS TOOLS - WWTP
2,441.24
10/12/2021
100990
UTILITY CONSULTANTS INC
LAB SAMPLE TESTING - WWTP
726.00
10/12/2021
100991
VERIZON WIRELESS
AUG 24- SEP 23 PHONE SERVICES - MULTIPLE DEPTS
3,738.92
10/12/2021
100992
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
15,580.70
10/12/2021
100993
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
627.40
10/12/2021
100994
VIKING SIGNS & GRAPHICS INC
SIGNS - WWTP
95.00
10/12/2021
100995
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
2,283.09
10/12/2021
100996
WASTE MANAGEMENT OF WI -MN
REFUSE DISPOSAL FEES TO LANDFILL
7,663.25
10/12/2021
100997
WATERVILLE FOOD & ICE
COST OF GOODS SOLD - LIQUOR HUTCH
897.39
10/12/2021
100998
WILSON'S NURSERY INC
TREES - STREETS
1,396.71
10/12/2021
100999
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
2,919.00
10/12/2021
101000
WINE MERCHANTS INC
COST OF GOODS SOLD - LIQUOR HUTCH
15,054.43
10/12/2021
101001
WM MUELLER & SONS
ASPHALT & SAND - STREETS
1,227.57
10/12/2021
101002
WOLD ARCHITECTS & ENGINEERS
NEW POLICE FACILITY: THRU 9/31/21
5,299.55
10/12/2021
101003
YAMRY CONSTRUCTION
NEW POLICE FACILITY: THRU 9/1/21
1,100.00
10/12/2021
101004
ZOLL MEDICAL CORPORATION
AED BATTERY - FIRE
398.00
10/08/2021
101005
NCPERS
Payroll 9/19/21- 10/2/21
304.00
10/08/2021
101006
HART
Payroll 9/19/21- 10/2/21
622.24
10/08/2021
EFT1554
EFTPS
Payrol 19/19/21 - 10/2/21
71,978.65
10/08/2021
EFT1555
Child Support
Payroll 9/19/21- 10/2/21
415.78
10/08/2021
EFT1556
MN Dept of Revenue
Payroll 9/19/21- 10/2/21
13,171.70
10/08/2021
EFT1557
Provident Life
Payroll 9/19/21- 10/2/21
493.04
10/08/2021
EFT1558
PERA
Payroll 9/19/21- 10/2/21
55,621.12
10/08/2021
EFT1559
Further HSA
Payroll 9/19/21- 10/2/21
13,839.23
10/08/2021
EFT1560
Mission Square
Payroll 9/19/21- 10/2/21
3,652.84
10/08/2021
EFT1561
VOYA
Payroll 9/19/21- 10/2/21
460.00
10/08/2021
EFT1562
MNDCP
Payroll 9/19/21- 10/2/21
350.00
10/12/2021
101007
JUERGENSEN, JUSTIN
REIMB: MNGFOA CONF EXP - FIN
464.47
10/12/2021
101008
KILIAN, ERIC
REIMB: NTO CONF MEALS - POLICE
249.93
10/12/2021
101009
KOBOW, BECKY
REIMB: UNITED HARDWARE SHOW - COMPOST
53.76
10/12/2021
101010
MIELKE, PHILLIP
REIMB: BASIC SWAT TRAINING EXP - POLICE
169.24
10/12/2021
101011
SEBORA, MARC
REIMB: MIRES LEGAL CONF EXP - LEGAL
418.53
Total - Check Disbursements:
$ 1,793,774.45
HUTCHINSON CITY COUNCIL
ci=y�f AYON
Request for Board Action
7AL =-W
Agenda Item: Review residential leaf vacuum service
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 10/12/2021
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ✓❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Annual review of the residential leaf vacuum service.
2021 is the 12th year of this service. The service will begin Tuesday October 12, 2021
(for the Monday garbage
route) and will end on Monday November 22, 2021 (for the Friday garbage route prior to Thanksgiving week).
Public Works staff will be reviewing service for the benefits of the audience and City
Council. Information will be
posted on social media platforms.
BOARD ACTION REQUESTED:
No action required, communication only.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City of Hutchinson - Residential Leaf Vacuum Service
Throughout the year, leaves may be disposed of in your green organics bin or at:
Creekside Soils
1500 Adams St SE
Hutchinson, MN 55350
RESIDENTIAL LEAF VACUUM SERVICE
Hours
Monday -Friday 8:00am-5:00 pm
Saturday 8:00 am-12:00 noon (through November)
Closed on Saturdays in the winter
PLEASE NOTE this service is for leaves, not grass. If you use a bagging mower, please lift the mowing
deck up to collect the leaves and then mow the lawn.
2021 SCHEDULE
• Monday garbage pickup
Tuesday leaf pickup
10/12,
10/19,
10/26,
11/02,
11/09,
11/16
• Tuesday garbage pickup
Wednesday leaf pickup
10/13,
10/20,
10/27,
11/03,
11/10,
11/17
• Wednesday garbage pickup
Thursday leaf pickup
10/14,
10/21,
10/28,
11 /04,
11 /11,
11 /18
• Thursday garbage pickup
Friday leaf pickup
10/15,
10/22,
10/29,
11 /05,
11 /12,
11 /19
• Friday garbage pickup
Monday leaf pickup
10/18,
10/25,
11 /02,
11 /08,
11 /15,
11 /22
Leaves will be vacuumed from your street the day after your garbage is picked up, beginning Tuesday,
October 12. Please have the leaves raked out into the street the same evening your garbage is picked
up. The program ends Monday, November 22 OR when significant snow arrives, whichever comes
first.
• Vacuums may be in your area at other times, but will vacuum leaves on the designated day between
7am and 6pm.
• Leaves WILL NOT be vacuumed if there are vehicles prohibiting the tractor drawn vacuums from safely
reaching the leaves.
• Please DO NOT rake leaves into the street until the day of your garbage service.
• LEAVES ONLY — To make sure the equipment stays running, please do not rake anything other than
leaves onto street curbs. If items other than leaves are placed, service will not be provided until the
items are removed.
• Please DO rake leaves into neat rows along the edge of the curb. Residential services are provided by
tractor drawn vacuums, so it's necessary to keep leaves back from corners to allow for turning.
• Residents on unpaved roadways, including those under construction will not be served. Service
begins after the base course of bituminous paving is complete. Residents may haul leaves to
Creekside at no cost. For small quantities of leaves, the green organics cart may be used.
R
HUTCHINSON
A CITY ON PURPOSE.
City of Hutchinson
Public Works Department
Residential Leaf Vacuum Service
Introduction
The City of Hutchinson (City) believes it is in the best interest of the City's residents to perform
residential leaf vacuum service in the fall of each year. The residential leaf vacuum service
provides many benefits to the City, including water quality protection, environmental
stewardship, vehicle and pedestrian safety, and community aesthetics.
Important components of the residential leaf vacuum service include regularly scheduled service
on the day following regular garbage pickup, maintenance of leaf vacuum equipment and
disposing of collected leaves at Creekside Soils. The City will perform residential leaf vacuum
service in a safe and cost effective manner, keeping in mind safety, budget, personnel and
environmental concerns. The City will generally use City employees and equipment for
residential leaf vacuum services.
Priority
Residential leaf vacuum service is a Basic Service. Essential or Critical Services requiring
operators and resources may result in delay or deferral of this service. This document applies to
City Ends Statements 5.1.1 and 5.1.4 as it applies to Public Works operations.
Application
This document is a guideline for the residential leaf vacuum service. This document intends to
address issues relating to this service that are of common concern to various stakeholders.
Residential properties within City limits that have individual, residential garbage service are
eligible for this service. Eligible properties receive service regardless of whether their property
abuts a City, County, State or private roadway.
Industries, commercial properties or residential properties that do not receive individual
residential garbage services are not eligible.
Service is not provided to properties abutting unpaved roadways, including those under
construction. For roadways under construction, service will begin following installation of at
least a pavement base course.
Residents on private roadways not under the jurisdiction of a public agency are eligible if they
receive individual, residential garbage service. These residents may choose to be included or
they may opt out of the service, without compensation.
Routine Leaf Vacuum Service
A. Residents Responsibility
Residents are responsible for placing leaves adjacent to their property in windrows that are
as narrow as possible, as long as possible and of relatively uniform height.
For paved roadways with curb and gutter. Residents are responsible for placing
leaves adjacent to their property in windrows within the gutter line of the roadway.
• For paved roadways without curb and gutter. Residents are responsible for placing
leaves adjacent to their property in windrows at the edge of the roadway on the
paved surface.
Residents are responsible for ensuring none of the following conditions exist adjacent to
their property:
• No piled leaves. Operators are instructed not to pick up piled leaves.
No sticks, vines, garden debris, etc. Operators are instructed not to pick up
windrows containing this deleterious material.
• No windrows consisting primarily of grass clippings. Grass clippings vacuum much
harder than leaves, creating undue wear on the vacuum's intake.
o Residents are responsible for eliminating or substantially reducing the
amount of grass in windrows.
o Residents may use a bagging mower to collect leaves by simply raising the
deck of their mower to collect the leaves, instead of grass. Operators are
instructed to leave rows primarily made of up mowed grass.
Property owners are responsible for cleaning up piled leaves, windrows containing
deleterious materials and/or windrows primarily made up of mowed grass. If these
materials remain on the roadway, the City may clean them up and may charge property
owners for that service.
2
B. Leaf Vacuums
The City uses three (3) primary leaf vacuums, one spare leaf vacuum and one or two street
sweepers to provide this service. Other equipment, such as trucks and loaders, are used
when necessary.
Maintenance of leaf removal equipment remains a high priority during the leaf removal
season. To maintain adequate service levels, all equipment must be serviceable to the
extent possible during the season.
Operators receive instruction in equipment operation and the appropriate, operator -level
maintenance required for safe and efficient use of the equipment.
C. Tractors
Three (3) agricultural tractors, leased each season, are used to tow the three (3) primary leaf
vacuums. The tractors are available every working day during the leaf removal season. If
available, City -owned tractors or trucks may also be used. Use of City -owned tractors or
trucks is limited to situations when leased tractors are not available for use.
D. Schedule
Operators vacuum leaves in each service area on the day following normal individual
residential garbage service. For example, for residents whose garbage service is on Monday,
operators will vacuum leaves on Tuesday. For residents whose garbage service is on Friday,
operators will vacuum leaves on Monday. Operators always go through the scheduled route
on the scheduled day. Work typically takes place at any time between 7:00 a.m. and 6:00
p. M.
From time to time, operators vacuum leaves in areas outside of the normal schedule to
catch up, get ahead or to take advantage of available resources.
In order to ensure timely service to residents, leaf vacuuming during overnight or early
morning hours may be necessary, particularly at public facilities or on streets with significant
traffic or on -street parking, such as those in the downtown area. In these areas, leaf
vacuuming may take place during overnight or early morning hours.
The Public Works Manager may order services in other public areas. The Public Works
Manager may authorize service to otherwise ineligible properties if appropriate
maintenance agreements are in place.
There may be service delays because of necessary Essential Services, Critical Services, severe
weather or snow events or because of equipment failures. Whenever possible following a
delay, normal operations will resume on the following Tuesday (Monday garbage route).
Service begins on a Tuesday in mid -October (for residents whose garbage service is on
Monday) and continues for six (6) consecutive weeks. Service is not provided on the
Veteran's Day holiday.
The Monday of Thanksgiving week is the last day of service (for residents whose garbage
service is on the Friday before Thanksgiving).
Operators are scheduled to vacuum leaves daily, rain or shine, each workday of the season
for six consecutive weeks, with the exception of the Veteran's Day holiday.
Operators usually work between the hours of 7:00 a.m. and 6:00 p.m. To address specific
areas, leaf vacuums and/or street sweepers may operate overnight or during early morning
hours.
The Public Works Manager may also assign separate street sweeping operations during
periods outside of the residential leaf vacuum season (e.g., in September, early October or
after Thanksgiving).
E. Problem Areas
Operators exercise discretion and are instructed to avoid properties or areas where
provision of service would be detrimental to the safety of the public and operators or be
potentially harmful to equipment.
Potential problems include, but are not limited to, vehicles parked in a manner that does
not allow the leaf vacuum to access the curb and gutter, leaves that are not located within
the gutter line next to the curb, windrows containing deleterious material or any other
identified problem that could negatively affect the provision of service.
Operators report problem areas to the Public Works Manager. Public Works staff will
attempt to contact property owners to rectify any problems, with the goal of restoring
service to the property or area the following week. If conditions negatively affecting
provision of residential leaf vacuum service persist, operators will not provide service in
identified problem areas.
If the City is required to remove any leaves from the street surface in problem areas, fees
may apply to abutting property owners.
F. Disposal
Leaves are disposed of at Creekside in designated areas. Appropriately sized disposal areas,
designated by Creekside, allow for dumping of leaves using the self-contained dumping
apparatus integral to the leaf vacuums. Designated areas also allow for enough space so
operators can inspect and clean equipment, as necessary.
Operators inspect their leaf vacuum and tractor at the dumpsite immediately following
disposal and before returning to service.
11
G. Routes
The Public Works Manager establishes routes to ensure residential properties receive
residential leaf vacuum service on the day following their garbage service, to the extent
practicable. From time to time, the Public Works Manager may make minor modifications
to routes to ensure efficient use of available resources.
Service to residential properties takes place on the assigned days whenever possible.
Operators may provide service to properties outside of the daily service area, in order to
catch up on any areas missed or to begin operations on the following day's route.
The Public Works Manager may dispatch leaf vacuums to clean heavily utilized streets or to
clean any public facility whenever necessary, provided daily residential routes receive
service. This may include overnight and early morning work.
H. End of Route Procedures
After completing operations for the day, operators clean equipment, perform routine
operator -level maintenance and inspect all equipment to determine any maintenance
needs. Operators immediately report any discrepancies to the Public Works Manager
and/or Equipment Mechanic.
Once end -of -route procedures are completed and all equipment is ready for the following
day's route, operators inform supervisors of their availability for other work. Supervisors
assign work to operators for the remainder of the day.
I. End of Season Procedures
After the season ends, operators inspect routes from time to time. If there are still leaves in
the street, operators place written notices to remove the leaves.
Written notices will indicate the season has ended and that remaining leaves must be
removed. Written notices will provide at least three (3) days for residents to remove leaves.
Following the time indicated on the notice, operators inspect again. Operators will remove
any remaining leaves. The Public Works Manager will report costs to the Finance Director,
who shall determine any charges made to property owners.
Training
The City will provide operators with training opportunities on a regular basis to ensure they are
aware of best practices for operation, inspection, maintenance and proficient use of equipment
necessary for providing this service.
Weather Conditions
Leaf vacuum operations take place in all weather conditions that do not endanger the safety of
the public, operators or equipment. Weather conditions that could delay operations may
include, but are not limited to, prolonged temperatures below 20' F., flooding, heavy rain, snow
and severe wind.
Documentation
The City will document services performed under this policy. These records will not identify
specific activities conducted at specific properties, but will identify the general location and
nature of services performed. Documentation will generally indicate that routes were
completed. Operators are encouraged to report any specific, unique situations to the Public
Works Manager.
Operators will report to the Public Works Manager, as soon as possible, any issue that may
potentially result in the inability to complete a scheduled route. Operators will note whether
the issue is of routine nature, relates to equipment malfunctions, or is a potential safety issue.
As necessary, modified routes and schedules may be used to address any inability to complete
scheduled routes, including provision of services after 6:00 p.m. or before 7:00 a.m.
on
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Consideration of a First Reading of Ordinance 21-826, an Ordinance Authorizing
Agenda Item: the Sale of Municipally Owned Real Property
Department: Administration
LICENSE SECTION
Meeting Date: 10/12/2021
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City Staff has been in discussion with Shad Ketcher of New Era Financial Group (107 1 st Ave
SW) on the potential sale of a city -owned parking lot just to the west of his current business
location (125 1 st Ave SW). The lot size is 66x66 and the use of lot by the public is minimal. Mr.
Ketcher is looking to purchase the lot so he can expand upon his building footprint. The extra
land is needed to expand his business to the size that is needed to keep it in the downtown area.
Through those discussions, we came upon a purchase agreement (attached) with a purchase
price of $16,378. City staff has reviewed the agreement and is recommending approval of the
agreement. City Charter requires two readings of an ordinance to sell city -owned land. Staff is
recommending that the council approve the first reading of the ordinance and set the second
reading of the ordinance for October 26, 2021.
BOARD ACTION REQUESTED:
Approve the First Reading of Ordinance 21-826 and set the Second Reading and Consideration of
Adoption of the Ordinance for October 26, 2021.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Yes 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
REAL ESTATE PURCHASE AGREEMENT
Parties. This Purchase Agreement.is made and effective on the last date executed below by and between MGE.Properties LLLP,
a limited liability limited partnership under the laws of the State of Minnesota, "Buyer", and the City of Hutchinson, a
Minnesota municipal corporation, "Seller
Offer/Acceptance. Seller agrees to convey real property (the "Property") in McLeod County, Minnesota, as indicated by the
legal description described hereto:
The West Half of Lot 5 in Block 9 in the Townsite of Hutchinson, South Half, McLeod County,. Minnesota.
Being. in the Northwest Quarter of Section 6, Township 116 North of Range 29 West.
Purchase Price and Terms.. The purchase price for the property shall be sixteen thousand three hundred seventy eightand
no/100dollars ($16,378.00) which the Buyer agrees to pay in cash or by certified check or bank draft on the date of the
closing and upon delivery of the deed as hereinafter. provided.
Closing Date and Contingencies. For a period of up to 30 days .following the execution of this .purchase agreement, Buyer
shall have an opportunity to conduct. investigations of the property: as described below: The obligation of the Buyer to
complete the transaction contemplated under this purchase agreement is specifically contingent on and the Buyer satisfying
itself that there.are no significant environmental or other problems affecting the property. The Buyer shall be the sole judge of
`the fitness of the. condition of the property. if the investigations reveal environmental. conditions that wo, tild make. development
of the lot unfeasible, the Buyer shall have the: right to cancel this contract upon written notification to the Seller within 48
hours of the conclusion ofthe 30 contingency period.. The closing of this transaction shall take place within 30 days of the end
of the contingency period -and, in no event later than on or before November 30, 2021., or as otherwise mutually agreed by and
between the parties.
Deed. At closing, Seller shall execute and deliver a. Quit. Claim Deed conveying title of record, subject to building an zoning
laws, ordinances, state and federal regulations, exceptions to. title which constitute encumbrances,. restrictions or easements of
record.
Assessments. Seller shall pay on the date of closing any deferred. real estate taxes (including "green acres" taxes) under
Minnesota Statute §273.1.11. or special assessments payment of which is required as a result of the closing of this sale.
Real estate taxes due and payable i.n the year in which this transaction is closed shall be prorated between the Buyer and
Seller. Buyer shall pay real estate taxes due and payable in the year following closing and thereafter. Seller makes no
representation concerning the amount of future real estate taxes or of future special assessments.
Seller's Lien Warrants. Seller warrants that there have been no labor or material furnished to the property for which
payment has not been made.
Condition of Property. Seller shall remove all debris and all personal property not included in this sale from the property
before possession date. Seller has not received any notice from any governmental authority as to the existence of any
Dutch elm disease, oak. wilt, or other disease of any trees on the property. The seller will not remove any asphalt or
concrete attached to or covering the. property.
Seller knows of no hazardous substances or petroleum products having been placed., stored, or released from or on the
property by any person in violation of any law,. nor of any underground storage tanks having been located on the property
at any time.
Notwithstanding Buyer's environmental investigations. of the property, Seller does not warrant or represent to Buyer
that there have been no acts or occurrences upon the property that have. caused or could cause hazardous substances or
petroleum products to be released or discharged into the subsoil or ground. water of the property or other property in the
area. Seller does. not -represent or warrant to Buyer that the property is free of hazardous substances and is not subject
to any "superfund" type liens or claims by governmental regulatory agencies or third parties arising from the release
or threatened release of hazardous substances in, on, or about the property.
Seller knows of no wetlands, flood plain, or.shoreland on or .affecting the property.
Seller's warranties and representations contained in this section shall survive the delivery of the deed provided that any
notice of a defect or claim of breach of warranty must be in writing. Any such notice with respect. to matters referred to
in this section must be given by the Buyer to the Seller within one year of the date of closing or they will be deemed
waived. The conditions of the conveyance of this property set forth in the Price and Terms section of this
agreement shall also survive the delivery of the deeds.
Buyer shall. have the right to have inspections of the property conducted prior to closing. .Unless required by local.
ordinance: or lending regulations, Seller does not plan to have the property inspected. Other than the representations
made in this paragraph, and by any contingencies, the property is being sold "AS IS" with no express or implied
representations or warranties by the Seller as to physical conditions or fitness for any particular purpose..
Disclosure of Notices: Seller has not received any notice. from any governmental authority as to violation of any law,
ordinance or regulation. If the property is subject to restrictive covenants, Seller has not received any notice from
any person. as to a breach of the covenants. Seller has not received any notice from any governmental authority
concerning any eminent domain, condemnation, special taxing district, or rezoning proceedings. Should Seller receive
notice of annexation proceedings, Seller agrees to cooperate with Buyer to annex the above -described land into the City
of Hutchinson.
Access Prior to Closing. By this purchase agreement, Buyer.does. not. acquire any right of possession of the property,
license, or easement. However, during the. period from the date of the Purchase Agreementtothe Closing Date, Buyer
and its agents shall have access to the Property for.completing such tests; studies; evaluations and other investigations
as Buyer deems necessary. This right of entry shall also include the Buyer's agents, surveyors, engineers, and site
evaluators for the purposes of testing, measuring and evaluating the. condition of the parcel.:
Buyer shall indemnify and hold Seller harmless.from any and all liens; claims, liabilities or charges incurred or caused
by Buyer's contracts with surveyors, engineers., and site evaluators, which indemnity shall include any costs and
disbursements incurred by Seller in any defense thereof.
Possession. Seller shall deliver possession of the property not later than November 30, 2021.,. the: date of closing; or
such earlier time as the Seller is capable of executing the deed.
Closing Costs and Prorations. Seller shall pay .any state deed tax due and payable with respect to the Quit. Claim Deed
conveying the .properly. Real estate taxes, if any, due and payable for the Property the year in which the Closing occurs
shall be prorated between Seller and Buyer as of the. Closing Date. Buyer shall pay the costs of recording the conveyance
instruments and the premium for any policy of title insurance which Buyer elects to purchase. All other costs and expenses
With respect to the property shall be prorated between the Seller and Buyer as.is customary as of the closing date. Each
party shall pay its respective attorney's fees and professional costs with respect to the negotiation and closing of the
purchase. Seller shall pay any commission or fee payable to :Seller's broker or agent if any.
Records. Upon the execution of the Purchase Agreement, and upon the request of the Buyer, Seller will deliver to. Buyer
true and correct copies of all records (the "Records") affecting the Property and their ownership, condition anduse
including, without limitation, copies of all surveys, soil tests, environmental studies and. reports, market studies; appraisals,
tag records, governmental permits and correspondence either in Seller's possession or immediately available to Seller.,
Minnesota Law. This contract shall be governed by the laws of the State of Minnesota.
Well Disclosure. Seller certifies that Seller does not know of any wells on the property.
Closing. Closing shall be conducted at a time and place mutually agreed upon by the Buyer and Seller.
At closing, Seller and Buyer shall disclose their Federal Tax Identification numbers for the purposes of
completing state and federal tax forms.
Breach of Contract. The parties herein agree that the ordinary remedies available for breach of contract, including but not
limited to rights of specific performance, shall apply to this transaction, notwithstanding the payment of any earnest
money by Buyer.
Possible Reversion. Buyer agrees to use the property to expand his current business which is adjacent to the property and
is located at 107 1" Avenue S.W. in Hutchinson. if the Buyer fails to begin such expansion project within two years of the
closing of this transaction, the Seller will refund the puphase price to Buyer and Buyer will return the property to Seller
through a quit claim deed and free from all encumberances
Miscellaneous. This agreement is subject to terms and requirements of the City Charter of the City of
Hutchinson.
SELLER
CITY OF HUTCHINSON
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
BUYER
MGE Properties, L P /
Q-(-ao a(
Shad artner
Melissa Ketcher. Partner
ORDINANCE NO. 21-826
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE
SALE OF MUNICIPALLY OWNED REAL PROPERTY
THE CITY OF HUTCHINSON ORDAINS:
Section 1. That the municipally owned real property legally described as follows:
The West Half of Lot 5 in Block 9 in the Townsite of Hutchinson, South Half, McLeod County,
Minnesota. Being in the Northwest Quarter of Section 6, Township 116 North of Range 29 West.
for good and valuable consideration is hereby transferred and conveyed to MGE Properties LLLP
(Shad & Melissa Ketcher, Partners), or its successor or assigns as agreed upon in the attached
purchase agreement.
Section 2. The City Administrator, Matthew Jaunich, or his designee is authorized to
sign any and all documents on behalf of the City to effectuate the closing of this transaction.
Section 3. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council of the City of Hutchinson, Minnesota this 261h day of October, 2021.
Gary T. Forcier
Mayor
ATTEST:
Matthew Jaunich
City Administrator
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution To Accept The Coronavirus Local Fiscal Recovery Fund Established
Agenda Item:
Under The American Rescue Plan Act
Department: Finance
LICENSE SECTION
Meeting Date: 10/12/2021
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 3
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The federal government adopted the American Rescue Plan Act (ARP) in March 2021 which allocated $65
billion in recovery funds for cities across the country. Of that amount, the City of Hutchinson was allocated
$1,479,640, to be received in 2021 and 2022. We received the first installment in July and will receive the
second installment in July 2022.
The ARP funds may be used to cover eligible costs incurred during the period of March 3, 2021 and
December 31, 2024. The term "incurred" means that we have committed, or obligated, the funds by
12/31/2024. Payment for incurred projects must be completed by December 31, 2026.
Per guidance from the U.S. Treasury, local governments may use the ARP funds to:
- Respond to the public health emergency
- Serve the hardest hit communities and addressing inequities
- Address negative economic impacts
- Improve access to infrastructure
City staff will be working to determine eligible expenses along with a list of potential projects for city council
to review at a future date. Similar to the CARES Act monies we received in 2020, the finance department
will be accounting for the ARP funds within a separate special revenue fund. Our ARP disbursements will
be reported to the US Treasury each October until the funds have been fully disbursed. Additionally, our
ARP disbursements will be subject to a federal single audit, performed by our independent audit firm.
BOARD ACTION REQUESTED:
Approve Resolution 15358, accepting the ARP funds
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 15358
RESOLUTION TO ACCEPT THE CORONAVIRUS LOCAL FISCAL RECOVERY
FUND ESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT
WHEREAS, since the first case of coronavirus disease 2019 (COVID-19) was discovered in the
United States in January 2020, the disease has infected over 32 million and killed over 575,000
Americans ("Pandemic"). The disease has impacted every part of life: as social distancing
became a necessity, businesses closed, schools transitioned to remote education, travel was
sharply reduced, and millions of Americans lost their jobs;
WHEREAS, as a result of the Pandemic cities have been called on to respond to the needs of
their communities through the prevention, treatment, and vaccination of COVID-19.
WHEREAS, city revenues, businesses and nonprofits in the city have faced economic impacts
due to the Pandemic.
WHEREAS, Congress adopted the American Rescue Plan Act in March 2021 ("ARPA") which
included $65 billion in recovery funds for cities across the country.
WHEREAS, ARPA funds are intended to provide support to state, local, and tribal governments
in responding to the impact of COVID-19 and in their efforts to contain COVID-19 in their
communities, residents, and businesses.
WHEREAS, $1,479,640 has been allocated to the City of Hutchinson ("City") pursuant to the
ARPA ("Allocation").
WHEREAS, the United States Department of Treasury has adopted guidance regarding the use
of ARPA funds.
WHEREAS, the City, in response to the Pandemic, has had expenditures and anticipates future
expenditures consistent with the Department of Treasury's ARPA guidance.
WHEREAS, the State of Minnesota will distribute ARPA funds to the City because its
population is less than 50,000.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA AS FOLLOWS:
The City intends to collect its share of ARPA funds from the State of Minnesota to use in
a manner consistent with the Department of Treasury's guidance.
2. City staff, together with the Mayor and the City Attorney are hereby authorized to take
any actions necessary to receive the City's share of ARPA funds from the State of
Minnesota for expenses incurred because of the Pandemic.
3. City staff, together with the Mayor and the City Attorney are hereby authorized to make
recommendations to the City Council for future expenditures that may be reimbursed
with ARPA funds.
Adopted by the City Council of Hutchinson, Minnesota this 12th day of October 2021.
APPROVED:
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
N
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A UTY ON PLFRPOSE.
Approval of State Bonding Appropriation Requests
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/12/2021
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff M
New Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As the City Council is aware of to some degree, City staff has been working to pursue State Bonding
Appropriations during the upcoming Minnesota Legislative Session (2022). Thus, please see the
attached information relative to each respective request as described below:
1. Otter and Campbell Lakes Restoration Phase 2
— Draft legislative bill language
— Appropriation request worksheet (City of Hutchinson)
2. Civil Air Patrol Training Center
— Draft legislative bill language
— Appropriation request worksheet (City of Hutchinson)
— Detailed project cost estimation (CAP)
3. HATS Alternative Mechanic Space Expansion and Fueling Upgrades
— Previously approved City Resolution of Support
— Appropriation request worksheet (McLeod County)
— Appropriation request worksheet (MnDOT)
At this time, City staff recommends that the City Council approve the attached basic Resolutions that
firmly establish the City's intentions and associated policymaker support relative to them Otter &
Campbell Lakes Restoration Phase 2 and Civil Air Patrol Training Center appropriations requests.
BOARD ACTION REQUESTED:
Approval of Resolution No. 15362 & 15363
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
09/30/21 08:23 am HOUSE RESEARCH RK CG134
1.1 A bill for an act
1.2 relating to capital investment; appropriating money for Phase 2 of lake restoration
1.3 in Hutchinson; authorizing the sale and issuance of state bonds.
1.4 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1.5 Section 1. HUTCHINSON; LAKE RESTORATION PHASE 2.
1.6 Subdivision 1. Appropriation. $3,500,000 is appropriated from the bond proceeds fund
1.7 to the commissioner of natural resources for a grant to the city of Hutchinson for capital
1.8 improvements and betterments of Otter Lake and Campbell Lake, the South Fork Crow
1.9 River and other tributaries to the lakes in order to improve water quality; increase the areas
1.10 for recreational activities; and restore fish and wildlife habitat. The project includes predesign,
1.11 design, engineering, and construction of capital improvements, including a forebay
1.12 installation. This appropriation is for Phase 2 of the project. This appropriation is in addition
1.13 to the appropriation under Laws 2020, Fifth Special Session chapter 3, article 1, section 7,
1.14 subdivision 16. This appropriation does not require a nonstate contribution.
1.15 Subd. 2. Bond sale. To provide the money appropriated in this section from the bond
1.16 proceeds fund, the commissioner of management and budget shall sell and issue bonds of
1.17 the state in an amount up to $3,500,000 in the manner, upon the terms, and with the effect
1.18 prescribed by Minnesota Statutes, sections 16A.631 to 16A.675, and by the Minnesota
1.19 Constitution, article XI, sections 4 to 7.
1.20 EFFECTIVE DATE. This section is effective the day following final enactment.
Section 1. 1
City of Hutchinson
Campbell and Otter Lakes Restoration - Phase 2
City of Hutchinson Campbell and Otter Lakes Restorarion - Phase 2
Priority ranking
Funding source GO
2022 Request $ 3,500,000
Project Summary City of Hutchinson requests $3,500,000 in State funds for the improvements and
betterments of Campbell Lake, Otter Lake, the South Fork of the Crow River and
other tributaries to the lakes in order to improve water quality, increase the
areas for recreational activities, and restore fish and wildlife habitat. This project
includes predesign, design, engineering and construction of capital
improvements.
Project Description Primary project aspects are as follows:
Clean water quality and sediment data collection/analysis
South Fork Crow River and tributary stream stabilization/restoration
Lakeshore stabilization/restoration
Project rationale Natural water bodies within the City of Hutchinson have historically been under-
utilized due to existing sedimentation levels and limited fish/wildlife habitat
issues. Thus, this project would be a continuance of efforts to address the current
situation in a cost-effective, collaborated effort.
Project Timeline Upon receiving and dedicating funding, the project components would be fully
implemented by the end of June 2025.
Other Considerations The City of Hutchinson has invested significant resources to improve storm water
treatment dynamics (ponding, maintenance, street sweeping, private
development standards, etc.) for about the past 25 years. Also, the City and
MnDNR implemented an overflow dam replacement project (rock spillway) about
15 years ago that significantly improved fish movement/migration to the
upstream lakes being improved by this proposed project.
Impact on State None
Operating Subsidies
Who will own the City of Hutchinson
facility?
Who will operate the City of Hutchinson
facility?
Who will use or General public
occupy the facility?
Public Purpose Improve water quality and expand upon fish/wildlife habitat while creating
recreational opportunities and bettering shoreline aesthetic/erosion dynamics.
Desription of Previous The City received $3,000,000 during the 2020 bonding bill for phase 1 of the
Appropriations project.
Project Contact Person Kent Exner, PE, City of Hutchinson Public Works Director/City Engineer, 111
Hassan St SE, Hutchinson, MN 55350, (320) 234-4212;
kexner@ci.hutchinson.mn.us
Project Funding Sources
Gen Obligation Bonds
2020 $ 3,000,000 allocated
2022 $3,500,000 request
Funds Already Committed
$ 500,000 City $
Pending Contributions
Total Project Costs
Predesign fees $ -
Design fees $ -
Project management $ -
Construction $ 3,500,000
Total $ 3,500,000
Statuatory Requirements
Is the project exempt from legislative review under MS 1613.335 subd. 1a? No
Does this request include funding for predesign?
lid
Has the predesign been submitted to the Department of Administration? No
Has the predesign been approved by the Department of Administration? N/A
Will the project design meet the Sustainable Building Guidelines under M.S.? N/A
Will the project designs meet applicable requirements and guidelines for energy
conservation and alternative energy sources (M.S. 1613335 subd. 4 and 16B.32)? N/A
Will the project comply with the targeted group purchasing requirement
(M.S. 16C.16 subd. 13)? Yes
Will the project meet public ownership requirements (M.S. 16A.695)? Yes
Will a use agreement be required (M.S. 16A.695 subd. 2)?
Ili
Will program funding be reviewed and ensured (M.S. 16A.695 subd 5.) Yes
Will matching funds requirement be met (M.S. 16A.86 subd. 4)?
No
Will the project be fully encumbered prior to the Cancellation Deadline
(M.S. 16A.642): December 31, 2026? Yes
M.S. 473.4485: Guideway Project
Is this a Guideway Project? No
Is the required information included in this request? N/A
Has the governing body of the political subdivision passed a resoluton of support,
which indicates this project's priority number if the applicant is submitting
multiple requests? No
09/30/21 09:00 am HOUSE RESEARCH RK CG135
1.1 A bill for an act
1.2 relating to capital investment; appropriating money for a hangar and training center
1.3 for the Civil Air Patrol in the city of Hutchinson; authorizing the sale and issuance
1.4 of state bonds.
1.5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1.6 Section 1. HUTCHINSON; CIVIL AIR PATROL TRAINING CENTER.
1.7 Subdivision 1. Appropriation. $6,500,000 is appropriated from the bond proceeds fund
1.8 to the commissioner of transportation for a grant to the city of Hutchinson to predesign,
1.9 design, equip, and furnish a hangar and statewide training center for the Civil Air Patrol.
1.10 This appropriation does not require a nonstate contribution.
1.11 Subd. 2. Bond sale. To provide the money appropriated in this section from the bond
1.12 proceeds fund, the commissioner of management and budget shall sell and issue bonds of
1.13 the state in an amount up to $6,500,000 in the manner, upon the terms, and with the effect
1.14 prescribed by Minnesota Statutes, sections 16A.631 to 16A.675, and by the Minnesota
1.15 Constitution, article XI, sections 4 to 7.
1.16 EFFECTIVE DATE. This section is effective the day following final enactment.
Section 1. 1
Mn Wing Civil Air Patrol
City of Hutchinson
Camp Craig State of MN Bonding Request
City of Hutchinson MN Civil Air Patrol Training Center (Camp Craig)
Priority ranking
Funding source
2022 Request
GO
$ 6,500,000
Project Summary City of Hutchinson requests $6.5 million in State funds for the local share of
construction of a training center for state-wide training of Civil Air Patrol
members, to include a hangar, training facility and other improvements at the
Hutchinson Municipal Airport.
Project Description The MN Wing, Civil Air Patrol, approached the City of Hutchinson to develop a
state-wide training center hosting ongoing, year-round training activities for adult
and cadet members of Civil Air Patrol. The location selected is across the road
from the McLeod County fairgrounds, which will serve as additional training
space. Civil Air Patrol now relies on capacity at other State facilities to house
their state-wide training. These facilities can become unavailable with short
notice. This project consists of constructing a 4,000 sf hangar, 15,000 sf training
facility and related site improvements.
Project rationale Current Civil Air Patrol facilities are neither adequate nor strategically located to
sustain ongoing, year-round, state-wide training for adult and cadet members.
Having a well located, out -state training center will provide rich training
experiences for both adult and cadet members. The City of Hutchinson has borne
the cost to bring water and sewer utilities to the site in preparation for the training
center.
Project Timeline Pre -design: Winter 2021; Final design: Winter/Spring 2022; Begin construction: Fall
2022; Construction complete: 2023
Other Considerations Civil Air Patrol provides a variety of services to the State of Minnesota, including to
its political subdivisions. Examples of services provided at no cost to the State
include: search and rescue, unmanned aerial vehicles, and emergency support.
Impact on State Mn Wing Civil Air Patrol receives no ongoing operating subsidies from the State.
Operating Subsidies Civil Air Patrol has an operating budget and cash reserves for minor improvements
each year.
Who will own the The City of Hutchinson will own the facility and lease the facility to the Mn Wing,
facility? Civil Air Patrol.
Who will operate the The Mn Wing, Civil Air Patrol will operate the facility under its lease provisions with
facility? the City of Hutchinson.
Who will use or The facility will be used year-round, on an ongoing basis, for training activities of
occupy the facility? the Mn Wing, Civil Air Patrol. Training activities will be attended by adult members
and by cadet members and their families.
Public Purpose The purpose of the Mn Wing, Civil Air Patrol training facility (Camp Craig) is to
provide an out -state training facility for year-round, ongoing training activities for
its members. A facility like this will reduce the use of other State facilities currently
used for training activities.
Desription of Previous In 2017, Mn Wing Civil Air Patrol received an appropriation of $3.5 million from the
Appropriations State Airports Fund. This amount was inadequate to fund development of the
training facility.
Project Contact Person Kent Exner, PE, City of Hutchinson Public Works Director/City Engineer, 111 Hassan
St SE, Hutchinson, MN 55350, (320) 234-4212; kexner@ci.hutchinson.mn.us
Project Funding Sources
Gen Obligation Bonds
2022 $ 6,500,000
Funds Already Committed
2017 $3,500,000
Pending Contributions
2022 $ -
Total Project Costs
Predesign fees
$ 500,000
Design fees
$ 500,000
Project management
$ 500,000
Construction
$ 8,500,000
Total $ 10,000,000
Statuatory Requirements
Is the project exempt from legislative review under MS 1613.335 subd. 1a? No
Does this request include funding for predesign?
Yes
Has the predesign been submitted to the Department of Administration? No
Has the predesign been approved by the Department of Administration? No
Will the project design meet the Sustainable Building Guidelines under M.S.? Yes
Will the project designs meet applicable requirements and guidelines for energy
conservation and alternative energy sources (M.S. 1613335 subd. 4 and 16B.32)? Yes
Will the project comply with the targeted group purchasing requirement
(M.S. 16C.16 subd. 13)? Yes
Will the project meet public ownership requirements (M.S. 16A.695)? Yes
Will a use agreement be required (M.S. 16A.695 subd. 2)?
Im
Will program funding be reviewed and ensured (M.S. 16A.695 subd 5.) Yes
Will matching funds requirement be met (M.S. 16A.86 subd. 4)?
No
Will the project be fully encumbered prior to the Cancellation Deadline
(M.S. 16A.642): December 31, 2026? Yes
M.S. 473.4485: Guideway Project
Is this a Guideway Project? N/A
Is the required information included in this request? N/A
Has the governing body of the political subdivision passed a resoluton of support,
which indicates this project's priority number if the applicant is submitting
multiple requests? No
Camp Craig Estimation Cost
Current Legislative Allocation ($3.5MM)
CAMP CRAIG
Predesign
Design/permits/bidding
Const. Admin. Consultant Fee
Hangar Construction
All Specifications Restored to Predesign Scope
$61,000 Completed
$244,000 Completed
$265,000
Design Refresh $35,000
Site Preparation $150,000
Utilities $50,000
Hangar Building $1,750,000 Enlarged to 100' x 70' - TKDA est. of $250/sq. ft.
Hangar Driveway and Parking Lot $57,000
Hangar Apron $50,000
Taxi Lane to Taxiway A $18,000
Photovoltaic/generator power backup $115,000
Fence and gate $15,000 2019 Bid
Camp Craig Hangar Contingency $100,000
Camp Craig Hangar TOTAL $2,910,000
CAMP CRAIG TRAINING BUILDING
Design Update $150,000 For expansion of drawings and specifications to pre -design scope.
Mobilization $145,000 Lowest bidder quote 2019
Site Prep for Training Center $400,000 Based on 2021 bids
Utilities to Training Center $180,000 Based on 2021 bids - including photovoltaic
Training Center Building $5,225,000 Predesign scope including furnishings, communications, security, and kitchen
Trn. Cntr. Driveway and Parking Lot $160,000 Based on 2021 bids
ALP Update $40,000 By City of Hutchinson
Contingency $200,000 3%
TOTAL $6,500,000
By BKA 25 Sept 2021
RESOLUTION NO. 15318
RESOLUTION SUPPORTING CAPITAL IMPROVEMENTS AT THE
HUTCHINSON AREA TRANSPORTATION SERVICES BUILDING,
A SHARED FACILITY WITH CITY OF HUTCHINSON, MCLEOD COUNTY
AND THE MINNESOTA DEPARTMENT OF TRANSPORTATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS, the City of Hutchinson recognizes the importance, value and benefits of its
partnership with McLeod County and the Minnesota Department of Transportation for the
Hutchinson Area Transportation Services facility (HATS facility); and
WHEREAS, the partner agencies have invested significant resources to construct, develop
and expand the facility since its inception in 1996, with office area expansions by the Minnesota
Department of Transportation and McLeod County Public Works and vehicle/equipment storage
facilities by all agencies; and
WHEREAS, the City of Hutchinson, by agreement, is the fiscal agent for the HATS facility and
recognizes the need to construct a tempered vehicle/equipment storage building and improve
fueling facilities; and
WHEREAS, the City of Hutchinson supports construction of these improvements at the HATS
facility; and
WHEREAS, the City of Hutchinson has committed to utilize internal funds for interior
improvements following the construction of tempered vehicle/equipment storage and fueling
facility improvements from fund balances;
NOW, THEREFORE, BE IT RESOLVED that the Hutchinson City Council does hereby agree
that the improvements to the HATS facility are needed to improve transportation services to the
region's population; and
BE IT ALSO RESOLVED that the Hutchinson City Council does hereby support the use of
funds to address project components including predesign, design, engineering, and construction
of a tempered vehicle/equipment storage building and improvements to the facility's fueling site.
Adopted by the Hutchinson City Council this 8th day of June, 2021.
�1
Mayor, Gary For ier
7Adminis tor, Matt Jaunich
McLeod County
Project Title
Projects Summary
($ in thousands)
Project Requests for State Funds
Priority Funding 2022 2024 2026
Ranking Source
Hutchinson Area Transportation Services
Alternative Mechanic Space Expansion
1
GO
$ 4,400
$ 0
$ 0
and Fueling Upgrades (Local Share)
Total Project Requests
$ 4,400
$ 0
$ 0
General Obligation Bonds (GO) Total
$ 4,400 $ 0 $ 0
State of Minnesota Capital Budget Requests
6/18/2021
Page 1
McLeod County
Project Narrative
($ in thousands)
Hutchinson Area Transportation Services Alternative Mechanic Space Expansion and
Fueling Upgrades (Local Share)
2022 Request Amount: $4,400
Priority Ranking: 1
Project Summary: McLeod County is requesting $4.4 Million in state funds for the Local
share of construction of a tempered vehicle/equipment storage and fueling
facility at the Hutchinson Area Transportation Services (HATS) facility in
Hutchinson, MN.
Project Description
The Hutchinson Area Transportation Services (HATS) facility is a shared multi -purpose facility that is
owned and operated by McLeod County, City of Hutchinson, and State of Minnesota (MnDOT). It is
governed by a Joint Powers Board consisting of members from each agency.
The HATS facility was constructed in 1996 and houses McLeod County (Engineering, Maintenance,
and GIS), City of Hutchinson (Streets and Forestry), MnDOT (Construction and Maintenance), MN
State Patrol, and MnDNR Conservation Officers.
Since the HATS facility was constructed in 1996, staffing and operations have changed and
equipment has become larger and more computerized requiring longer down time and the need for
more mechanic space. The original fuel system has become problematic and outdated, requiring
frequent repairs. This project will address the space needs of the mechanics and improve the fueling
system, allowing alternative fuel sources.
In lieu of building new mechanic space at a much higher cost than tempered storage space, this
project consists of remodeling a portion of the existing 36,000 SF mechanic/storage space into
additional mechanic space and building an 18,000 SF tempered vehicle/equipment storage facility on
adjacent property. It also includes replacing the current underground fuel system with a new above
ground fuel system that will handle diesel, gasoline, EV charging, future CNG (compressed natural
gas), and DEF (diesel elimination fluid).
The estimated total cost of the project is $7.1 Million. This $4.4 Million request is for the Local
portion. $2.2 Million is being requested separately by MnDOT using Transportation Bonds. The
remaining funds will be provided equally by McLeod County, The City of Hutchinson, and MnDOT.
Project Rationale
The HATS facility is approaching 25 years old. Since the facility was constructed, staffing and
operations have changed over the years. Equipment has become larger and more computerized
requiring longer down time and mechanic space for diagnostics. The original fuel system has become
problematic and requires frequent repairs, which creates inefficiencies in the operation. The original
facility was constructed with appropriate air handling and other features that allow welding and other
mechanic operations in the entire facility. The addition of a tempered storage building in lieu of a new
mechanic shop is more efficient and cost effective than remodeling the existing facility.
State of Minnesota Capital Budget Requests
06/18/2021
Page 2
Rehabilitating the existing fuel system is not cost effective or feasible given the age of the system.
Building a new fuel system adjacent to the new tempered storage building will allow a more cost
effective and efficient access for the numerous entities that utilize the fuel system.
Project Timeline
• Pre -design: through Winter 2021
• Final Design: Winter/Spring 2022
• Begin construction: 2022
• Construction Complete: 2023
Other Considerations
The Hutchinson Area Transportation Services facility is an award winning model of sharing and
collaboration between multi governmental agencies that has been revered around the state. In 1995
HATS won a Partnership Minnesota Cooperative Public Service Award and received a letter of
gratitude from Governor Arne Carlson.
Impact on State Operating Subsidies
This project will have minimal impact on State Operating Subsidies. The HATS facility has an annual
operating budget, along with cash reserves that are earmarked for other minor facility upgrades each
year. As our fuel system has started to fail, these reserves continue to dwindle and could put us in a
very difficult position as we have insufficient reserves to replace it.
Who will own the facility?
• McLeod County
• City of Hutchinson
• State of Minnesota (MnDOT)
Who will operate the facility?
The Hutchinson Area Transportation Services Joint Powers Board
Who will use or occupy the facility?
• McLeod County
• City of Hutchinson
• MnDOT
• MN State Patrol
• MnDNR
• Other County/City/State agencies
Public Purpose
The purpose of the HATS facility is to house County, City, and State resources and equipment that
collaboratively provide timely, efficient, and cost-effective road and bridge construction and
maintenance services to the traveling public and Minnesota taxpayer.
Description of Previous Appropriations
None
State of Minnesota Capital Budget Requests
06/18/2021
Page 3
Project Contact Person
John Brunkhorst
McLeod County Public Works Director/County Engineer
320-484-4321
john.brunkhorst@co.mcleod.mn.us
State of Minnesota Capital Budget Requests
06/18/2021
Page 4
McLeod County Project Detail
($ in thousands)
Hutchinson Area Transportation Services Alternative Mechanic Space Expansion and
Fueling Upgrades (Local Share)
PROJECT FUNDING SOURCES
Funding Source
Prior Years FY 2022 FY 2024 FY 2026
-State Funds Requested
General Obligation Bonds
1 $0 $4,400
$0
$0
Funds Already Committed
_]
Other Funding
$0
$500
$0
$0
Pending Contributions
Other State Funds
$0
$2,200
$0
$0
TOTAL $0 $7,100
$0
$0
TOTAL PROJECT COSTS
Cost Cateaory
Prior Years FY 2022 FY 2024 FY 2026
Property Acquisition
$0
$0
$0
$0
Predesign Fees
$0
$0
$0
$0
Design Fees
$0
$297
$0
$0
Project Management
$0
$296
$0
$0
Construction
$0
$6,507
$0
$0
Relocation Expenses
$0
$0
$0
$0
One Percent for Art
$0
$0
$0
$0
Occupancy Costs
$0
$0
$0
$0
Inflationary Adjustment*
$0
$0
$0
$0
TOTAL
*Inflation is already included in project costs.
$0 $7,100 $0 $0
STATUTORY REQUIREMENTS
The following requirements will apply to projects after adoption of the bonding bill.
Is this project exempt from legislative review under M.S. 1613.335 subd. la?
No
Predesign Review (M.S. 1613.335 subd. 3):
Does this request include funding for predesign?
Yes
Has the predesign been submitted to the Department of Administration?
No
Has the predesign been approved by the Department of Administration?
No
Will the project design meet the Sustainable Building Guidelines under M.S.
Yes
State of Minnesota Capital Budget Requests
06/18/2021
Page 5
STATUTORY REQUIREMENTS
The following requirements will apply to projects after adoption of the bonding bill.
1613.325?
Will the project designs meet applicable requirements and guidelines for energy
conservation and alternative energy sources (M.S. 1613.335 subd. 4 and 1613.32)?
Yes
Will the project comply with the targeted group purchasing requirement (M.S.
16C.16 subd. 13)?
Yes
Will the project meet public ownership requirements (M.S. 16A.695)?
Yes
Will a use agreement be required (M.S. 16A.695 subd. 2)?
No
Will program funding be reviewed and ensured (M.S. 16A.695 subd. 5)?
Yes
Will the matching funds requirements be met (M.S. 16A.86 subd. 4)?
No
Will the project be fully encumbered prior to the Cancellation Deadline (M.S.
16A.642): December 31, 2026?
M.S. 16A.502 and M.S. 1613.31 (2): Full Funding Required
M.S. 473.4485: Guideway Project
Is this a Guideway Project?
Yes
Yes
N/A
Is the required information included in this request?
N/A
Has the governing body of the political subdivision passed a resolution of
support, which indicates this project's priority number if the applicant is
submitting multiple requests?
Yes
State of Minnesota Capital Budget Requests
06/18/2021
Page 6
Transportation
Project Title
Priority Funding
Ranking Source
Projects Summary
($ in thousands)
Project Requests for State Funds
2022 2024 2026
High Priority Bridges
1
THB
$ 800,000
$ 0
$ 0
ARMER Radio Tower and Equipment Building
Replacements
2
GO
$ 12,500
$ 0
$ 0
Local Bridge Replacement Program
3
GO
$ 200,000
$ 100,000
$ 100,000
Local Road Improvement Fund Grants
4
GO
$ 150,000
$ 100,000
$ 100,000
Aeronautics Infrastructure
5
GO
$ 30,000
$ 30,000
$ 30,000
Highway Railroad Grade Crossing -Warning
Devices Replacement
6
GO
$ 18,000
$ 18,000
$ 18,000
Port Development Assistance Program
7
GO
$ 10,000
$ 10,000
$ 10,000
Safe Routes to School
8
GO
$ 2,000
$ 2,000
$ 2,000
Active Transportation
9
GO
$ 7,000
$ 7,000
$ 7,000
GF
$ 1,000
$ 1,000
$ 1,000
Statewide Freight Safety Investments
10
THB
$ 14,000
$ 0
$ 0
Minnesota Rail Service Improvement
Program
11
GO
$ 10,000
$ 10,000
$ 10,000
Greater Minnesota Transit Capital Program
12
GO
$ 5,000
$ 5,000
$ 5,000
Facilities Capital Improvement Program
13
THB
$ 71,200
$ 40,000
$ 40,000
Rail Corridor Capacity Improvements
14
GO
$ 96,000
$ 0
$ 0
Utility Aircraft Replacement
15
GO
$ 7,000
$ 0
$ 0
Total Project Requests
$ 1,433,700
$ 323,000
$ 323,000
General Obligation Bonds (GO) Total
$
547,500
$
282,000
$
282,000
General Fund Cash (GF) Total
$
1,000
$
1,000
$
1,000
Trunk Highway Bonds (THB) Total
$
885,200
$
40,000
$
40,000
State of Minnesota Preliminary Capital Budget Requests
July 2021
Page 1
Transportation
Facilities Capital Improvement Program
2022 Request Amount: $71,200
Project Narrative
($ in thousands)
Priority Ranking: 13
Project Summary: $71.2 million in state funds for MnDOT's Facilities Capital Improvement
Program. The funds extend the useful life of existing facilities through
renovation and expansion to meet current operational needs. When
renovation and expansion of existing facilities are not feasible, new
buildings may be constructed under this program. Strategic investments
reduce long-term operating costs and improve energy efficiency.
Project Description
This capital funding request will provide support for MnDOT's building infrastructure needs. Agency
facilities are strategically located across the entire state so that customer needs, especially snow and
ice operations and system emergencies, are addressed promptly. These facilities provide building
space for staff, equipment, and material, including snowplows and salt. MnDOT has custodial control
of 897 individual buildings at 279 sites. The types of buildings include truck stations, regional
headquarters, maintenance sites, research facilities, training facilities, salt/sand storage, brine
storage, cold storage, rest areas, and weigh scales.
Facility plans are based on data captured in the Enterprise Real Property Facilities Condition
Assessment completed on facilities managed and maintained by the facility managers and
craftspeople in MnDOT's eight districts and five special service sites. This assessment indicates that
overall, 179 buildings are rated excellent, 415 are rated good, 231 are rated fair, 52 are rated poor,
and 20 are rated crisis/emergency. The capital funds would begin to address these needs and be used
for renovation and expansion, as well as constructing buildings to meet current operational needs.
MnDOT has traditionally used a two-phase process that includes "Design Fee Funding" and
"Construction Funding" requests. More recently, improved project scoping efforts have allowed for
the combination of the two as part of a capital funding request. "Design Fee Funding" requests
include consultant fees for schematic design, design development, land acquisition, and construction
documents, including construction cost estimates completed at each stage. "Construction Funding
Requests" include cost of construction, special inspections and testing, construction administration by
the design consultants, and incidental costs related to contract letting.
MnDOT has determined that there are significant deferred maintenance and capital funding needs
based on improved data acquisition and planning analysis. The listed project proposals that follow
have been prioritized based on need, condition and, operational deficiencies of the existing facilities,
and overall economic benefit.
State of Minnesota Preliminary Capital Budget Requests
July 2021
Page 34
MnDOT identifies a list of potential improvement projects for 2022 and beyond. For each project,
MnDOT estimated a range for costs; the amounts below reflect the high end of project estimates to
account for risks and potential unforeseen expenses.
Construction Funding:
• New Virginia Headquarters Building and Maintenance Campus, $51.3 million
Design Fees and Construction Funding:
• St. Cloud Headquarters - Mechanics Addition, $10.6 million
• Hutchinson Area Transportation Services Addition, $2.2 million. This is a partnership with the City
of Hutchinson and McLeod County where the City and County will request General Obligation
bonds. Total project cost is $7.1 million.
Design Fees:
• Hermantown Truck Station Campus (Pike Lake replacement), $2.7 million
• MnDOT Training & Emergency Operations Center, $2.2 million
• Mankato Sub -District Truck Station Improvements, $2.2 million
Project Rationale
The purpose of the Facilities Capital Improvement Program is to provide a systematic approach to the
maintenance, renovation, and replacement of MnDOT buildings. Continued maintenance and
improvement to facilities are essential to supporting MnDOT's core mission:
Plan, build, operate and maintain a safe, accessible, efficient and reliable multimodal transportation
system that connects people to destinations and markets throughout the state, regionally and around
the world.
Project Timeline
Below are the start and end dates for each project; all dates are subject to change based on current
and future project schedules and staffing.
• New Virginia Headquarters Building and Maintenance Campus: buildings have aged and equipment
size has increased
- Construction: February 2024 — September 2025
• St. Cloud Mechanics Addition: space and modernization needs
- Design: December 2022 - December 2023
- Construction: May 2024 — May 2025
• Hutchinson Area Transportation Services: space needs at co -located facility with McLeod County
and City of Hutchinson — partnership contribution
State of Minnesota Preliminary Capital Budget Requests
July 2021
Page 35
- Design and Construction timeline determined by project lead
• Hermantown Truck Station Campus: moves operations from leased space at Pike Lake Truck
Station, Electrical Services Section from Nopeming Truck Station and maintenance operations and
vehicles from Duluth HQ
- Design: November 2023 — November 2024
• MnDOT Training & Emergency Operations Center (TEOC): relocates MnDOT classroom training and
State Patrol administrative functions, provides state-owned/operated Records Storage, establishes
more formalized emergency/continuity of operations
- Design: February 2023 — February 2024
• Mankato Sub -District Truck Station Improvements
- Design: February 2024—September 2025
Other Considerations
MnDOT manages several capital programs and facilities that widely impact the safety of travelers and
their employees throughout the state. Traveler and employee safety are of the utmost importance to
MnDOT and resources are managed strategically to ensure that facilities provide safety and security
of our assets, employees, and the traveling public.
Impact on Agency Operating Budgets
These funds will assist MnDOT facilities' adherence to Executive Order 11-12 requirements by
reducing energy use on a BTU/square foot/year basis.
Description of Previous Appropriations
All previous appropriations were given on a project basis
2016:
$0
2017:
$0
2018:
$0
2019:
$0
2020:
$58 million TH bonds
2021:
$0
Project Contact Person
Tiffany Dagon
Director of MnDOT Building Services
651-366-3551
tiffany.dagon@state.mn.us
State of Minnesota Preliminary Capital Budget Requests
July 2021
Page 36
RESOLUTION NO. 15362
RESOLUTION SUPPORTING CAPITAL IMPROVEMENTS AND BETTERMENTS OF
CAMPBELL AND OTTER LAKES, THE SOUTH FORK OF THE CROW RIVER, AND OTHER
TRIBUTARIES TO THE LAKES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS, the City of Hutchinson recognizes the importance of its local surface waters as
natural resources used for fishing, boating, and various other forms of recreation; and
WHEREAS, the City of Hutchinson and the Minnesota Department of Resources invested in
restoring the connectivity of the South Fork of the Crow River in 2007 by removing a concrete
spillway, replacing it with a rock riffle dam that does not restrict fish migration upstream, and
improves fish habitat; and
WHEREAS, the City of Hutchinson has continued its commitment to construct regional storm
water treatment practices to treat and retain storm water runoff by building storm water
infrastructure and treatment ponds at Northwoods Park, Maplewood Academy, and Linden Park;
and
WHEREAS, the City of Hutchinson supports capital improvements and betterments of Otter
Lake and Campbell Lake, the South Fork of the Crow River, and other tributaries to the lake,
including stream and shoreline restoration, and the installation of a forebay that will collect non city
sourced sediment from the river at the mouth of the lake basin before in enters the lakes and
provide for its periodic removal; and
WHEREAS, the City of Hutchinson has committed $500,000 of fund balance from the
Community Improvement fund for the purpose of funding a Lakes and River Basin Restoration
Project in accordance with Resolution number 15069 as adopted by the Hutchinson City Council
on the 25th day of June 2019;
NOW, THEREFORE, BE IT RESOLVED that the Hutchinson City Council does hereby agree
that the improvements and betterments of Campbell Lake, Otter Lake, the South Fork of the Crow
River and other tributaries are needed in order to improve water quality, increase the areas for
recreational activities, and restore fish and wildlife habitat; and
BE IT ALSO RESOLVED that the Hutchinson City Council does hereby support the project
including predesign, design, engineering, and construction of capital improvements.
Adopted by the Hutchinson City Council this 12th day of October 2021.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
RESOLUTION NO. 15363
RESOLUTION SUPPORTING CAPITAL IMPROVEMENTS OF A MINNESOTA CIVIL AIR
PATROL TRAINING CENTER (CAMP CRAIG)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS, the City of Hutchinson recognizes the importance of the Minnesota Civil Air
Patrol's training programs; and
WHEREAS, the City of Hutchinson has invested in utility infrastructure to serve the
development of the training center; and
WHEREAS, the City of Hutchinson supports capital improvements to develop a state-wide
training center to host ongoing, year-round training activities for adult and cadet members of the
Minnesota Civil Air Patrol; and
WHEREAS, the Minnesota Civil Air Patrol has committed $3,500,000 for the predesign,
design, engineering, and construction of capital improvements;
NOW, THEREFORE, BE IT RESOLVED that the Hutchinson City Council does hereby agree
that the improvements of a Minnesota Civil Air Patrol Training Center are needed in order to
provide adequate and sustainable ongoing, year-round, state-wide training facility for adult and
cadet members; and
BE IT ALSO RESOLVED that the Hutchinson City Council does hereby support the project
including predesign, design, engineering, and construction of capital improvements.
Adopted by the Hutchinson City Council this 12th day of October 2021.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
1
Library Board Meeting
August 23, 2021
Members Present: Carolyn Ulrich (President), Margaret Hoffman, Kay Hultgren, Dianne Wanzek, and Katy
Hiltner, Ex-officio.
Excused/Absent: Mary Christensen, Jared Golde, and Julie Lofdahl
Carolyn called the (in -person) meeting to order at 4:30.
Minutes from the July 26, 2020, meeting were reviewed and approved.
Old Business:
1. 2021 Summer Reading Program: Summer programs ended on 8/21. A summary with statistics
will be available soon and results appear exciting.
2. Covid Safety Updates: Library staff are wearing masks, whether vaccinated or not. Patrons are
encouraged, but not required, to wear masks. There will be no indoor children's programming during
September. The matter will be revisited in October. Story hours will be digital and on HCVN, not in person.
Make and Take Kits will be available for pick-up in lieu of craft/story time.
New Business:
1. September Happenings:
"Belonging Begins with Us" Community Event: Katy and Kay reported on the theme in
general. The main event will be on September 12, 2021, at Masonic West River Park. There will be a concert,
food vendor(s), rock and face painting, pinatas, etc. In addition, Katy reported on the Library's involvement
through on -going book displays, Story Hour/crafts, Bookmark distribution, and an online Recipe Exchange. A
book study of A Good Time for the Truth, will be held at the Hutchinson Center for the Arts in Oct., Nov., and
Dec.
Collaboration with Friends' Fall Book Sale: Since September is Library Card Sign-up
Month, visitors can show their library card and will be able to get a free book at the sale.
Fall Children's Programs: Story Hour, Lego Club, and Maker Space for Teens will all pivot to
digital programs. A return to in -person programming will be revisited in October.
2. Library Board Goals 2021/2022: The board looked at the goals from 2019/2020 After some
discussion, the consensus of the board was to accept those goals as written for the 2021 /2022 years, also.
Board member responsibilities were looked at for the purpose of making changes to fit current needs, etc.
Members will do research and the subject will be looked at again in the future.
3. Library Buzz:
Margaret: Caste (NF) by Isabel Wilkerson, Idiot America (NF) by Charles Pierce
Dianne: Sinatra and Me (NF) by Tony Oppedisano, The Chicken Sisters (F) by K.J.
Dell'Antonia
Kay: Another Brooklyn (F) by Jacqueline Woodson
Carolyn: Hidden Figures (F) by Margot Lee Shetterly, My Family and Other
Animals (NF) by Gerald Durrell.
July Donations and Grants:
Book Memorial for Bill Asp (Judy Falconer Srsen) $20
Bk Memorials for Charles Lund, Abby Dahlquist, Dave Elder (Bryon & Sherry Lund) $60
Book Memorial for Pat Fimon (Legion Auxiliary) $20
Total: _ $100.00
Next Meeting: Monday, September 27, 4:30 pm., in meeting room.
Respectfully submitted: Kay Hultgren, Secretary
EDA Board Meeting
Hutchinson Enterprise Center
11:30 AM Wednesday, August 25t", 2021
MEETING MINUTES
Members present in bold.
EDA Board Members
Mike McGraw
Jonny Block
Mike Cannon
Corey Stearns
Daron Vanderheiden
Chad Czmowski
Mary Christensen
Jeremy Carter
Staff
Miles Seppelt, EDA Director
Matt Jaunich, City Administrator
Andy Reid, Finance Director
Maddie Newcomb, EDA Program Manager
I. Call to Order
Meeting called to order at 11:35 AM.
II. Review Agenda — no action
III. Review Minutes
a. July 2151 Finance Team meeting
M/S/P: Stearns, Czmowski to approve the minutes as written. Passed unanimously.
Economic Development Authority
Financial Summaryas of Jul 2021
Operations
Cash Available
$140,242
Reserved
$56,736
Unreserved
$98,486
Economic Development Loan Fund
Cash Available
$131,442
Ashwill Industries Balance
$1,738
Zephyr Wind Services
$80,860
Laser Dynamics Balance (forgivable)
$23,000
Innovative Foam Balance (forgivable)
$14,355
Advances to other funds (Enterprise
$255,423
Center)
Downtown Revolving Loan Fund
Cash Available
$408,382
Loans Receivable
$368,102
Capital Assets
201 329
Total Assets $1,112,508
MIF Loan Fund
Cash Available
$5,183
MOXY Loan Receivable
$12,146
Enterprise Center Fund
Cash Available
$2,828
SHOPKO TIF District (TIF 4-5)
Cash Available
$198,242
Interfund Loans Receivable
$474,085
MEDICAL CLINIC TIF District (TIF 4-16)
Interfund Loan Payable
$333,863
b. July 28t" EDA Board Meeting
M/S/P: Block, Christensen to approve the minutes as written. Passed unanimously
IV. Review of EDA Financial Statements
Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table)
M/S/P: Stearns, Czmowski to approve the financial report as presented. Passed unanimously.
V. Director's Report
A. Marketing Plan: FB = 619, T = 97, Facebook updates = 18, Twitter updates = 18, Website updates = 0
B. Business recruitment / expansions — Staff provided an update on recent prospects and ongoing
conversations.
C. BR&E Visits — staff gave an overview of findings at BR&E visits that took place last month.
D. Enterprise Center - Rents getting caught up. Should be all caught up by year-end.
E. Uptown Commons / Franklin House — Purchase & Development Agreements signed. Closing slated for
October.
F. Solar Array — potentially operational by the end of September.
G. McLeod County Economic Development — Jim Hartshorn hired; starts September 15t
H. Site Selector Visit — Janet Ady toured Hutchinson August 9t"
I. TigerPath — DEED Commissioner Steve Grove visited / Duluth delegation visit / Mat with local legislative
delegation / Congresswoman Michelle Fischbach visiting August 30th
VI. American Recovery Plan (ARP) Funding Discussion
■ Staff reviewed several options to use ARP funding: industrial park infrastructure / JumpStart Downtown
■ Discussion followed.
VII. Jorgensen Hotel Redevelopment TIF District
■ Developer ready to move ahead on project
■ Consensus was to move ahead with TIF as proposed.
Vill. 2021 EDA Levy / Budget Priorities
■ Maximum EDA levy amount allowed by state statute would be $222,817 for the next year.
■ Current levy is $200,325
■ Additional dollars would cover increased operating expenses, increased marketing & signage, website
improvements, lawn mowing service for the Enterprise Center, with any year-end amount going to
shore up the EDA operating fund balance.
M/S/P: Block, Stearns to request an EDA levy amount of $222,817 from the City Council. Passed
unanimously.
IX. Grant & Loan Program Applications
Sign & Awning Grant
Amazing Grace Boutique — Courtney Orwoll $2,000
11 Main ST N
M/S/P: Czmowski, Christensen to approve the grant request. Passed unanimously.
Facade Improvement Matching Grant
The Dragonfly Inn — Michael & Deborah Brewer $7,500
325 Hassan St SE
M/S/P: Christensen, Stearns to approve the grant request. Passes unanimously.
X. Other Business
XI. Set Next Meeting — 11:30 AM Wednesday, September 22"d, 2021
XII. Adjourn — With no further business to attend to the meeting was adjourned at 12:28 pm.
Respectfully Submitted,
Miles R. Seppelt
Economic Development Director
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, August 25, 2021
Call to order — 3:00 p.m.
President Matt Cheney called the meeting to order. Members present: President Matt
Cheney; Vice President Anthony Hanson; Secretary Don Martinez; Commissioner Monty
Morrow; Commissioner Robert Wendorff; GM Jeremy Carter; Attorney Marc Sebora
Conflict of Interest
2. Approve Consent Agenda
a. Approve Minutes
b. Ratify Payment of Bills
Motion by Commissioner Wendorff, second by Commissioner Morrow to approve
the Consent Agenda. Motion carried unanimously.
3. Approve Financial Statements
Mr. Martig presented the Financial Statements. Electric Division Net Income
increased by $186,934 due to an increase in both Customer Revenues and Sales
for Resale. Mr. Martig noted the Power Cost Adjustment (PCA) for July 2021
brought in an additional $187,927 for the month, last year's PCA for July 2020 was
zero for the month.
GM Carter reviewed the Market Sales and Sales for Resale. Market Sales YTD is
over $800K, budget is S429K. With the warm months HUC has been able to run the
generators significantly.
GM Carter reviewed the Rate stabilization fund and noted it is trending on schedule.
Conversations were held on how the generators are running and past due accounts.
Commissioner Hanson noted to have conversations towards the end of the year on
the appropriate level of cash within the organization along with Cash Designations.
Motion by Commissioner Hanson, second by Commissioner Martinez to approve the
financial statements. Motion carried unanimously.
4. Open Forum
5. Communication
a. City Administrator — Matthew Jaunich —
i. Pat May is the new interim Council Member
ii. Council approved MITGI to move into Shopko building
b. Divisions
i. Dan Lang, Engineering Services Manager — Nothing to report
ii. Dave Hunstad, Electric Transmission/Distribution Manager —
1. Solar panel update
2. Reconductor projects
iii. Jared Martig, Financial Manager —
1. New Accountant started August 9
iv. John Webster, Natural Gas Division Director — Nothing to report
c. Human Resources - Brenda Ewing — Nothing to Report
d. Legal — Marc Sebora — Nothing to Report
e. General Manager —Jeremy Carter
i. Strategic Planning meeting to schedule for Sept/Oct timeframe
ii. CIP/Budgets/Fleet discussions with Staff have been happening
iii. Met with Pat May last week and had conversations about HUC
iv. Working with Production Crew Chiefs on the recertification process with
League of MN Cities for insurance reduced rates along with other tasks
that need to be completed. Production Manager position has been
posted.
v. Compensation Study Update. Currently HUC has received 17 public
utility surveys back which have been sent to Bakertilly for review.
Bakertilly is working on collecting the private utility surveys. Bakertilly
will compile all information and send Staff the results when completed.
Anticipating this to be completed in October.
6. Policies
a. Review Policies
i. Hutchinson Utilities Commission
ii. Establishing a New Electric/Natural Gas Account
iii. Deposit Requirement — Residential
iv. Deposit Requirement — Commercial/Industrial
v. Terminating Electric/Natural Gas Service by Customer
vi. Definition of Your Bill
vii. Errors in Billing
viii. Payment of Your Bill
ix. Automatic Bill Payment Plan
x. Budget Payment Plan
No changes recommended at this time
b. Approve Changes
i. Explanation of Billing Procedure- Mirroring up with State Statute;
adjusting days from 20 to 30
ii. Minnesota Cold Weather Rule- Mirroring up with the State Statute;
expanding the cold weather rule by 2 weeks in the front and back
along with adjusting days from 20 to 30
Motion by Commissioner Martinez, second by Commissioner Wendorff to approve
the Policy Changes. Motion carried unanimously.
2
7. Unfinished Business
8. New Business
a. Discussion of Customer Survey
GM Carter recapped previous conversations about moving forward with a
residential customer survey. Staff has moved forward with Q Market Research
out of Eagan, MN. Q Market Research has provided a general template of which
HUC Staff has provided feedback and recommendations, now looking to the
Commission for any feedback on the survey. Staff would like to see topics to
include: Ease of paying your bills, Solar Garden and Electric Vehicles.
Discussions were held on solar vs renewables along with if customers would like
to participate in community solar provided by HUC or have solar on individual
property.
Commissioners would like to see questions on efficiency, friendliness of staff and
reliability.
GM Carter discussed the structure of survey stating that there will be a section
with repeatable questions that will be used to create a benchmark that will be
asked every couple of years or quarterly. Another section of the survey will have
questions that will change over time depending on what is going on in the
community. Q Market research will be sending out 1000 surveys; 500 by mail
and 500 by email. A good survey is receiving 175-200 back, if that is not received
Q Market Research will have follow ups.
GM Carter noted that a quote was received on the Commercial side which
consists of Q Market Research making phone calls to engage the customers and
it allows follow up questions to be asked.
Consensus from Board was to move forward on both Residential and
Commercial.
9. Adjourn
There being no further business, a motion by Commissioner Martinez second by
Commissioner Morrow to adjourn the meeting at 3:31 p.m. Motion carried
unanimously.
Don Martinez, SecretapK-
ATTEST: UMJANY" VI'�•
hony - Nan -son,
3
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 10/01/2021
Re: Liquor Hutch Sales January —Sept 2021
2020 Actual
2021 Actual
Change (from 2020 Actual)
2021 Budget
Change (from 2021 Budget)
Year to Date Sales:
$5,636,228
$5,400,671
-4.20%
$4,969,900
+8.7%
Liquor
$ 1,888,987
$ 1,884,587
-0.2%
$1,666,000
+13.1%
Beer
$ 2,830,198
$ 2,662,968
-5.9%
$2,497,400
+6.6%
Wine
$ 771,634
$ 716,291
-7.2%
$ 695,700
+3.0%
YTD Gross Profit Dollars:
$1,382,236
$1,288,685
-6.8%
$1,224,024
+5.3%
YTD Customer Count:
189,347
183,643
-3.0%
NA
NA
Average Sale/ Customer:
$29.78
$29.41
-1.3%
NA
NA
Gross Profit Percentage:
24.5%
23.9%
-0.6%
24.5%
-0.6%
** Comparisons done to 2021 Budget (in addition
to 2020 Actual Sales)
due to high Pandemic Sales
in 2020. Bar/Restaurant
closures etc
3rd Quarter Store Activity Highlights:
• Annual 25% Off Wine Sale and Kick Off In Store Event
• First Tuesday Staff Trainings focusing on Wine and Japanese Whisky education
• Virtual Wine Tasting Event featuring Alexander Valley Vineyards owner Robert Wetzel
• Winstock Bottle Signing Event with John Rich resulted in 135 bottles of his whiskey sold
• Northland Vodka Bottle Signing Event with Mark Parrish resulted in 52 bottles of his vodka sold
• 181n Store Tasting Events held to create sales and interest in various products
Senior Advisory Board Minutes
September 27, 2021
Present: Al Barkeim, Connie Dahl, Rhonda Schwarze, Julie Jensen, Dave Husfeldt,
City Staff. September Jacobsen, Lynn Neumann
Absent: Kay Yoch, Mike Becker, John McRaith, Jeannette Meyer, Jenni Behrendt
L The meeting was called to order at 10:00 a.m. by Vice Chair Rhonda Schwarze.
II. Secretary's Report: The minutes from last month's meeting were reviewed. The
minutes were approved with a with a motion from Connie and seconded by Dave.The
motion passed.
III. Welcomed Lynn Neumann to the meeting. Lynn updated the Board with the current
City Administration intentions for the Event Center. City administration is actively
looking for a buyer for the Event Center building. Hutchinson Health is a favored
purchaser of the building. Lynn assured the board that the city will always provide a
location for senior programming and that it is City Council's decision to get out of the
"rental" business. Currently the long-term location for the senior's is uncertain. Staff
has been directed to not to take any bookings after December of 2022. Lynn noted
that in the City of Hutchinson's master plan there was discussion to add a Community
Center onto the current recreation center. Due to the fact that this discussion was
made at the last council workshop people in the community will begin hearing details
of the upcoming changes so Lynn wanted to address the Board to make them familiar
with the workshop's discussion. Lynn will be putting together a letter further
explaining the City's decision. If anyone has any further questions they can address
Lynn directly or Matt Jaunich.
Lynn was asked how the potential relocation of the center would affect the current
flagpole project. The Board has received enough donations and City Council has
accepted those donations for the installation of a flagpole. The Board would like to
know that the City will cover costs of relocating the flagpole to wherever the future
sr. center will be. The Board will create a letter and submit to City Council for
assurance that the pole, and donor's plaque/memorial will be relocated and the funds
will be covered within the city's budget.
IV Monthly Sales Review: September reported that currently the months total for
various crafts is $154.45. All sales money is submitted to finance at the end of the
month which includes all crafts, and card sales. These funds go towards senior
programming's annual budget.
IV. Old Business
A. Senior Center Tours- Julie reported on three tours that have taken place since
the last meeting. August 24' a sold -out bus went to Lake Minnetonka for a boat
ride and included a visit to some flower gardens in Orono. The weather was
very favorable for this tour. A bus went to the State Fair went on September 2nd
with only 18 actually attending (29 had registered). A visit to St. Paul to watch
the Saints play on Wednesday, September 8th was a great day! The Saints
played great and another trip in 2022 is being considered. October 13th will be
the rescheduled trip to the Chanhassen Dinner Theater to see their rendition of
"The Music Man." Registration is closed with thirty-eight seats being filled.
November 21St bus going to the UofM for an indoor Marching Band Concert
currently has eighteen signed up. Staff will do more advertising on Facebook to
get more people interested in going A December 12th tour to Orchestra Hall
followed by a meal at Olive Garden is planned and will be advertised in the next
Newsletter. On January 20th a group will head to Cold Spring to visit their
famous bakery and watch a Branson type show at their Event Center. February
14th will bring a trip to Bloomington for lunch and a performance of love songs
at a local theater.
B. Flag Pole- enough donations have been received to cover the cost of a flagpole
and all electrical fees. City Council accepted the donation of $4,750 that has
currently been raised. Any additional funds will be submitted. All money in
excess of the amount due for the pole and electrical will be designated for a
plaque/memorial thanking all donors. All donors were very supportive of the
senior center and the flagpole project. Due to the recent discussion regarding the
possible relocation of the center the Adv. Board would like, in writing, a
document from property management and another from City Council that states
1. The flagpole will remain the property of the senior center 2. Any fees needed
to relocate the pole and provide electrical to the pole will be provided from city
funds. All donations were made prior to the Board being aware of any
discussion of moving the center.
VI. Business
A. Program Updates- September reported the Civil War presentation went well and
all that attended enjoyed the speaker. Another presentation is being discussed
for November. The SAIL exercise program is on a one week pause due to a
participant receiving a positive covid result. Following CDC guidelines, other
participants that have received the covidl9 shots only need to be tested if they
start showing any symptoms. Kayaking is scheduled for September 29t' on the
Crow River. The movie "Dark Horse" was a crowd favorite. Several
participants have signed up for the November Decko party.
B. The Board agreed to look for a buyer for the mini -golf equipment. Mini golf
was a fun fundraising event but due to lack of storage space it was suggested to
sell the equipment. Staff will make a post on Facebook marketplace.
C. The upcoming Fundraising Book and Puzzle sale is scheduled for October 18,
19 and 20t'. All funds raised from this fundraiser will go towards the flagpole
donation plaque/memorial. Donations of books and puzzles have been arriving
at the center. Staff is looking for volunteers to help run the sale. Rhonda
Schwarze was able to secure monies thru Thrivent that will be used for
advertising purposes. The Board decided to use these funds for Leader
advertising and not towards radio.
D. Other Items- Lynn Neumann reminded the board that having a senior volunteer
representing the Senior Center on the Park Board would be a great way for
senior voices to be heard, especially now that there are future plans for a
different center. Anyone interested should contact September.
VI. Adjournment: Dave made a motion to adjourn at 10:59 am with a second from Al..
The motion passed. The next scheduled meeting of the Senior Advisory Board will
be Monday, October 25th at 10:00 a.m.
September Jacobsen filling in for John McRaith, Secretary