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cp09-28-21HUTCHINSON ! A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY' HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, September 28, 2021 4:30 p.m. Council Chambers -- Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a -special workshop meeting for Tuesday, September 28, 2021, at 4:30 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • ANNUAL UPDATE BY COALITION OF GREATER MINNESOTA CITIES Matthew Jaunich ' y Administrator DATED: September 22, 2021 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, SEPTEMBER 28, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Christ the King Lutheran Church (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference ffor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15354 — Resolution Accepting $4750.00 Cash Donation from Various Donors for New Flagpole Set-up at Hutchinson Event Center PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of September 14, 2021 (b) Workshop of September 14, 2021 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Change Order No. 5 and No. 6 — Letting No. 1, Project No. 21-01 (2021 Pavement Management Program) (b) Consideration for Approval of Infrastructure Maintenance Account Policy (c) Consideration for Approval of City of Hutchinson Americans with Disabilities Act (ADA) Transition Plan for Roadway Corridors CITY COUNCIL AGENDA September 28, 2021 (d) Consideration for Approval of Resolution No. 15353 — Resolution Adopting Findings of Fact and Reasons for Approval of a Conditional Use Permit for a Mural in the Main Street Area District Located at 22 1st Avenue NE, Todd Lake Arts, Applicant, With Favorable Planning Commission Recommendation (e) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. 9. APPROVE/DENY ORDINANCE NO. 21-825 — ORDINANCE GRANTING FRANCHISE TO UPONOR/HTI-TDK/RESONETICS TO ERECT A COMMERCIAL SIGN IN RIGHT -OF WAY (SECOND READING AND ADOPTION) purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY USE OF CITY PARKING LOT FOR WEDDING RECEPTION ON JUNE 11, 2022, AS REQUESTED BY RICH WESTLUND 11. APPROVE/DENY RESOLUTION NO. 15357 — RESOLUTION APPROVING THE IMPLEMENTATION OF THE LABOR AGREEMENT BETWEEN THE CITY & LAW ENFORCEMENT LABOR SERVICES, INC. REPRESENTING HUTCHINSON POLICE DEPARTMENTS SERGEANTS LOCAL 9458 12. APPROVE/DENY CITY FUNDING FOR IMPROVEMENTS TO FIREMAN'S PARK 13. APPROVE/DENY RESOLUTION NO. 15350 — RESOLUTION SETTING HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY 2022 PRELIMINARY TAX LEVY 14. APPROVE/DENY RESOLUTION NO. 15351 — RESOLUTION SETTING HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY 2022 PRELIMINARY TAX LEVY 15. APPROVE/DENY RESOLUTION NO. 15352 — RESOLUTION APPROVING THE GENERAL FUND AND DEBT SERVICE FUND PRELIMINARY 2022 TAX LEVIES 16. APPROVE/DENY RESOLUTION NO. 15355 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR WATER/WASTEWATER SCADA SYSTEM IMPROVEMENTS 2 CITY COUNCIL AGENDA September 28, 2021 17. APPROVE/DENY RESOLUTION NO. 15356 — RESOLUTION IN SUPPORT OF OUR TROOPS WHO SERVED IN AFGHANISTAN 18. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT FOR NOVEMBER 4, 2021, AT 5:30 P.M. AT HUTCHINSON EVENT CENTER 19. APPROVE/DENY SETTING TRUTH IN TAXATION HEARING FOR DECEMBER 7, 2021, AT 6:00 P.M. GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 20. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) City of Hutchinson Financial Report and Investment Report for August 2021 b) Tall Grass/Noxious Weed Monthly Report for July/August 2021 �c) Hutchinson Housing & Redevelopment Authority Board Minutes from August 17, 2021 d) Planning Commission Minutes from August 17, 2021 MISCELLANEOUS 21. STAFF UPDATES 22. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 15354 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17-1 and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Various Donors (see list) Amount Donation Date $4,750.00 9/22/2021 WHEREAS, such donations have been contributed to the City of Hutchinson Senior Center towards a new flag pole set-up at the Senior Center. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 28th day of September 2021. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor FLAGPOLE DONATIONS 2021 cashlchk# ACE Hardware $20.00 cash Al Barkeim $100.00 16163 Angie Charlesworth $40.00 11770 Anonymous $100.00 cash Arlinda Baumann $20.00 cash B&B Sports $100.00 27104 Beeler Chiropractic $100.00 5761 Bob Powell $20.00 cash Carol Notch $20.00 cash Carolyn Ulrich Celia Smykalski $25.00 9037 $10.00 6710 Chuck Drae er $25.00 15042 Crow River Chiropractic $20.00 cash Dan Carrigan $10.00 cash Elaine Catherine Carrigan $100.00 18766 Gladys Radtke $10.00 9291 Gloria Janicke $100.00 19759 Hazel Sitz $100.00 3946 HomeTown Realty $100.00 10416 Hutchinson COOP $100.00 96455 Hutchinson Hearin Aide $10.00 cash Hutchinson Lions Club $50.00 5139 Jean Stimpert $8.00 cash Judy Iverson Kay Yo c h $56.00 cash $100.00 8084 KWIK Trip $200.00 1263316 Legion $1,000.00 21248 Marlys Kurtzweg $50.00 14431 McCormick's Emmet & Margery MidCount Bank sl,000.00 36021 70985 $100.00 Mike Becker $20.00 cash Naomi Barkeim $100.00 cash NAPA Wholesale $100.00 54162 Pat & James Chapman $100.00 6954 Randy Kandt $20.00 cash Regional Eye Optical $50.00 7066 Ruth Terlinden $20.00 cash September Jacobsen $26.00 cash Sharon Dummer $20.00 cash Thrifty White Pharmacy $100.00 657712 VFW $500.00 City Center RUNNING TOTAL DONATIONS $4,750.00 HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, SEPTEMBER 14, 2021 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) CALL MEETING TO ORDER — 5:30 P.M. Council Vice President Chad Czmowski called the meeting to order. Members present were Mary Christensen, Pat May and Dave Sebesta. Member absent was Mayor Gary Forcier. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by May, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — River at MSP Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staffi PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity for members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpub is comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 24, 2021 (b) Workshop of August 24, 2021 Motion by Sebesta, second by May, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedjbr consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Improvement Project Change Orders 1. Change Order No. 3 — 2021 Pavement Management Program (Letting No. 1, Project No. 21-01) 2. Change Order No. 4 — 2021 Pavement Management Program (Letting No. 1, Project No. 21-01) CITY COUNCIL MINUTES September 14, 2021 (b) Consideration for Approval of Change Order No. 1 — Jefferson Street Extension (Letting No. 10, Project No. 2 1 -11) (c) Consideration for Approval of City Street Maintenance Overlays (d) Consideration for Approval of Resolution No. 15347 — Resolution to Sell at Auction Unclaimed Property and Bicycles (e) Consideration for Approval of Resolution No. 15348 — Resolution to Sell at Auction Surplus Police Department Property (Squad Car) (f) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire Department Relief Association on September 17, 2021 (g) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on December 4, 2021, at Hutchinson Elks Lodge (h) Consideration for Approval of Issuing Caterer's Permit to T-Road Investments Inc. on October 2, 2021, at Hutchinson Event Center (i) Consideration for Approval of the City of Hutchinson Promoting/Furthering Fair Housing Plan (j) Consideration for Approval of Issuing Parade Permit to Hutchinson High School on October 8, 2021, for Homecoming Parade (k) Consideration for Approval of Board Reappointments 1. Reappointment of Jeff Hoeft to PRCE Board to August 2024 2. Reappointment of Jeremy Carter to Sustainability Board to May 2024 3. Reappointment of Nathan Winter to Sustainability Board to May 2024 4. Reappointment of Matt Beilke to Police Commission to May 2024 (1) Claims, Appropriations and Contract Payments Motion by Christensen, second by May, to approve the consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of this portion of the agenda is to provi e the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 2 CITY COUNCIL MINUTES September 14, 2021 8. APPROVE/DENY HOISINGTON KOEGLER GROUP INC'S PROPOSAL FOR PLANNING AND DESIGN SERVICES FOR PROPOSED SPLASH PAD Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann explained that the Council requested that staff research plans, sites and costs for a splash pad to be incorporated into the parks and recreation system. The addition of a splash pad was identified in the PRCE Master Plan as a capital prof ect that would benefit the community. HKGI completed the PRCE Master Plan in 2019 and is very familiar with the city's parks and recreation system. They have put a proposal together that incorporates the planning and design services for the implementation of a splash pad project. The process proposed includes evaluation of two potential park sites, review and guidance from the PRCE Board, site selection and community engagement, development of splash pad design drawings and bidding and construction administration. Splash pad design and construction is included in the 2022 Capital Improvement Plan. The estimated project cost is $151,000. The community improvement fund will be used to fund this project. Motion by May, second by Czmowski, to approve HKGI's planning and design services proposal for splashpad project. Motion carried unanimously. 9. APPROVE/DENY FIREMEN'S PARK PROJECT Randy Abelson, Hutchinson Fire Department, presented before the Council. Mr. Abelson explained the improvements being proposed to Firemen's Park. These include upgrades to the shelter (new counters, electrical upgrades, new pathway and flagpole) and installation of new playground equipment in three phases. The department hopes to construct a phase each year. The total project cost is estimated at $115,000. Funding for the project will come from donations, the City playground fund, and SWIF funds. Council Member Czmowski suggested using funds from the community improvement fund for the first two phases of this project. Matt Jaunich noted that if this is the desire of the Council, staff will put a formal action item to allocate funds on an upcoming agenda. Motion by Christensen, second by Sebesta, to approve Firemen's Park project. Motion carried unanimously. 10. APPROVE/DENY ORDINANCE NO. 21-825 — ORDINANCE GRANTING FRANCHISE TO UPONOR/HTI-TDK/RESONETICS TO ERECT COMMERCIAL SIGN IN RIGHT-OF-WAY Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that in 2019 the City granted a franchise to HTI/TDK and Uponor to construct signs advertising their businesses in the right-of-way of the new street that was being constructed into the HTI campus (Industrial Blvd.). A new business, Resonetics, has recently began its operations on part of the HTI campus and would like to construct a sign near the area where HTI/TDK and Uponor have their signs. In order to accomplish this, a new franchise agreement needs to be approved by the City to allow Resonetics to construct their sign in the city right-of-way. A public hearing will be held at the next Council meeting in accordance with City Charter requirements, along with the second reading and potential adoption of the ordinance. The proposed franchise agreement is the same as the one granted to HTI/TDK and Uponor except that the area of the franchise has been enlarged to include the area that will be occupied by the Resonetics sign. Motion by May, second by Sebesta, to approve first reading of Ordinance No. 21-825 — granting a franchise to Uponor/HTI-TDK/Resonetics to erect a commercial sign m city right-of-way. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS CITY COUNCIL MINUTES September 14, 2021 (a) Library Board Minutes from July 26, 2021 (b) Public Arts Commission Minutes from August 11, 2021 MISCELLANEOUS 12. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that September 251h is Fall clean-up (white goods and hard goods curbside pick up). Mr. Jaunich clarified that this service is for those users who pay a city garbage bill. Mr. Jaunich also noted that staff is looking at holding its annual recognition event in November and asked if the Council has any concerns to let him know. Mike Schumann — Chief Schumann spoke of the fire department's open house held last Saturday which had about 700 attendees and noted that the raffle drawing will be held this Friday September 17' Chief Schumann also noted that a firefighter is walking across the state of Minnesota to bring awareness to health issues related to firefighting. Tomorrow he will be in Hutchinson between 11:30 am — 1:30 pm at the fire department. 13. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by May, second by Christensen, to adjourn at 6:15 p.m. Motion carried unanimously. 4 HUTCHINSON CITY COUNCIL REVIEW OF 2022 PRELIMINARY BUDGET MINUTES TUESDAY, SEPTEMBER 14, 2021, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Vice President Chad Czmowski called the workshop to order at 4:00 p.m. Members present included Mary Christensen, Pat May, and Dave Sebesta. Member absent was Mayor Gary Forcier. Others present were: Matt Jaunich, City Administrator, and other City directors REVIEW OF 2022 PRELIMINARY BUDGET 2. 2022 Preliminary Budget Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that today's agenda will include a review and reminders, the state budget impact, preliminary levy and past levies, general fund revenue and expenses, proposed staff changes, enterprise funds revenue and expenses, debt management plan and next steps. Mr. Jaunich also reviewed the City's mission statement, vision statement, the six core areas of focus, items included to be completed by 2023 in the strategic plan and five long-term goals the Council should consider every budget season. Those goals include: 1. What should future tax levies look like? 2. What levels of services should the City perform and provide in the future? 3. What is an acceptable level of debt? 4. What is our level of investment in technology and equipment, and what period of payback is acceptable? 5. What are our future infrastructure needs (roads, utilities, buildings, etc.) and how are we going to pay for them? Mr. Jaunich reminded the Council that the City Charter requires staff to submit an annual budget by September Ist. The City Charter also requires the Council to act on the preliminary budget by the second regular meeting in September. After the preliminary levy is set, it can only be lowered, not raised. The Council will need to set the date and time of its Truth -in -Taxation hearing at the second meeting in September and provide a phone number and mailing address that taxpayers may call/contact if they have questions related to the City's property tax levy/budget. The hearing is usually held in early December. The budget will be adopted in mid -late December. Mr. Jaunich commented on the State budget situation which shows a budget surplus projected to be at $1.6 billion. July's updated forecast showed revenues were $2.684 billion higher than projected in February. At this point, nothing is pointing towards any state financial issues that should impact the City's 2022 budget planning. Staff is proposing to increase the general fund levy by 3.3% and the debt fund levy by 16.2% (mainly due to the new police facility), with an 11.2% increase in the EDA tax levy and a 4.0% increase in the IMA tax levy, with a total tax impact of 7%. Mr. Jaunich provided an overview of past tax levies from 2013 to the present. Mr. Jaunich provided the Council four options for the Council to consider for the preliminary tax levy. The first option would hold both levies flat; the second option would see no increase in the general fund levy and a 16.2% increase to the debt levy; the third option would increase the general fund levy by 2.0% and the debt levy by 16.2%; and the fourth option would increase the general fund levy by 3.3% and the debt levy by 16.2%. Mr. Jaunich spoke about a 10-year tax rate trend and provided information on a tax rate comparison from 2020 of Hutchinson to other regional centers, state-wide and county -wide cities. Mr. Jaunich provided a market value history which is an 11.2% increase from 2020 to 2021. Mr. Jaunich reviewed general fund revenues and how they are proposed to be increased and decreased, with an average of a 1.7% increase. Property taxes see an increase of 3.3%; other taxes increase 0.0%; licenses & permits increase 15.3%; intergovernmental revenue increase 1.4%; charges for service increase of 0.9%; no increase in fines & forfeitures, increase of 4.3% in miscellaneous revenue, and a decrease of 0.8% in transfers -in. The general fund revenues include a 3.3% tax levy increase. $30,000 of this increase is due to the Uponor tax abatement. There will be no PILOT payment increase from HUC. Permit fees are budgeted to have an increase of $50,000. There is an increase in the LGA amount (just over $65,000) to the general fun (going with a 50150 split). There is a loss of E911 funding of $44,600 due to the closing of the dispatch center. There are no changes to the "transfer-m- from the city's enterprise funds. There is no impact from the current pandemic on any departmental programs/functions. The City is in Year 4 of 5 of phasing out HSA funding from the self insurance fund. Mr. Jaunich noted that a 1% tax levy increase in the general fund is equivalent to $54,307. Mr. Jaunich then spoke about local government aid and explained that 50% of the City's LGA in 2022 has been allocated to the general fund and 50% going to the capital fund. The split in 2020 & 2021 was 49%/51%. Originally when LGA was split out of the general fund in 2011 it was split 40%/60%. The 2022 LGA is budgeted for a slight increase of $22,000 overall. General fund expenses are proposed to increase 1.7%. Wages & benefits are increased 1.7%, supplies increased 4.7%, services & charges increased 1.1%, miscellaneous expenses increased 3.1%, transfers -out increased 2.0% and a 75% decrease in capital outlay. Mr. Jaunich noted that the largest impact on the City's general fund expenses is associated with wages and benefits which includes costs for general performance increases and staff timing changes and minor shifts. There will be a 5% decrease to health insurance next year. This includes reductions in wages and benefits due to moving the dispatch center to the county. The DMV personnel was increased by $37,000 to change its staffing model from two full-time and three part-time employees to three full-time and two part-time. The temporary/seasonal wages for all departments were increased by $67,534 mainly due to recent pay scale changes and is likely to go up. There are no additional new positions proposed in the general fund. The additions also include $30,000 for Uponor tax abatement, increased funding for fleet, additional funding for elections next year and inflation and other miscellaneous costs. The preliminary budget is currently balanced. Mr. Jaumch then reviewed expenditures from 2021 to 2022, historical general fund budget information and staffing levels. Mr. Jaunich reviewed the enterprise funds and their proposed increases/decreases. Mr. Jaunich noted that fund numbers include depreciation. He noted that the liquor fund continues to do really well and no more debt payments in the Liquor Fund. There are no proposed rate changes for garbage, water and wastewater. There will be a slight rate increase in the stormwater rates. There will be a decrease in fund balances due to capital needs. There will be no changes to the "transfers -in" from the enterprise funds. The enterprise fund balances are healthy. Additional budget factors include a $17.66 million capital improvement plan, minor changes in staffing levels and no changes in service outside of the elimination of the dispatch center, staffing costs and capital needs are the biggest driver of the city's general fund budget with staffing costs being the biggest reason behind the request of a tax levy increase within the general fund, the HUC PILOT payment to remain flat, general fund balance continues to remain healthy and the vehicle/fleet funding was increased by $25,000. Mr. Jaunich then briefly reviewed the debt management plan with a target debt levy of $2.6 million. The 2022 Debt Management Plan will exceed the target limit of $2.6 million due to the new financing need of a new police facility. 2022 will include the first tax increase to the debt levy since 2016. Future years levy impact will be minimal. The City's other project limit continues to be at $1.9 million but low interest rates in recent years have allowed for higher project limits. Mr. Jaunich reviewed the following considerations: a 1% levy increase is equal to $76,307, staff is proposing a preliminary City tax levy increase of 7.0% (3.3% increase in general fund), combined with the EDA, HRA and tax abatement levy increases, the total tax impact to Hutchinson residents will be the equivalent to a 7.0% increase, the current budget is balanced, the current proposed tax levy increase would have a small impact on property taxes. Mr. Jaunich noted that there are still a lot of decisions that need to be made between now and the end of December. The biggest factors behind the levy increase are the standard wage and benefit increases ($154,766) and the debt levy increase of $355,797 to account for new debt. Council Member Czmowski asked questions related to the term of the debt levy, use of ARPA funds and the backlog of parks equipment. He expressed that he would like to see the overall levy under 5.0% but he realizes that might not be realistic. Council Members expressed that everyone needs to understand that the proposed levy is higher because of the debt related to the new police facility. Formal action of the preliminary budget will be taken at the September 28, 2021, Council meeting. 3. Adjournment Motion by Christensen, second by Sebesta, to adjourn the workshop at 5:05 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approval of Project Change/Work Orders and Supplemental Agreements Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 9/28/2021 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Fvl Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 5 — Letting No. 1 Project No. 21-01 — 2021 Pavement Management Program This Change Order addresses the potential leak during the sub -grade excavation. This Change Order does result in an increase to the Contract in the amount of $8,1602.00. This action does not change the Final Completion Date. - Change Order No. 6 — Letting No. 1 Project No. 21-01 — 2021 Pavement Management Program This Change Order addresses the Rec Center parking lot drainage issues. This Change Order results in an increase to the Contract in the amount of $34,288.00. This action does not change the Final Completion Date. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON, MN CHANGE ORDER HUTCH INSON Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350 A CITY ON PURPOSE. 320-234-4209 09/28/2021 SP/SAP(s) NA MN Project No.: NA Change Order No. 5 Project Description: 2021 Pavement Management Program City Project L1P21-01 Harrington Street SW (South Grade Rd to Linden Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to Linden Ave), Church Project Location Street SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW (Merrill St to Lynn Rd) Local Agency City of Hutchinson Local Project No. L1P21-01 CrAddress/City/State/Zip ntractor Landwehr Construction, Inc. Contract No. L1P21-01 846 S 33rd St, PO Box 1086, St. Cloud, MN 56302 Total Change Order Amount $ $8,602.00 Issue: Potential leak during the subgrade excavation Resolution: Excavate to existing water main and gate valve to find potential leak and repair leak Estimate Of . **Group/fundi Item No. Description Unit Unit Price +or — +or— ng Category Quantity Amount $ Change Order 5 Water Main Repair/Exploration on Harrington Street 1 $8,602.00 1 $8,602.00 Net Change this Change Order $8,602.00 "Group/funding category is required for federal aid projects kpproved by Project Engineer: Kent Exner Approved by Contractor: Landwehr Construction, Inc. iigned: Signed: )ate: Phone: 320-234-4212 Printed Name: City Council Approval: 09/28/2021 Date: Phone: 320-252-1494 G° LANDWEHR CONSTRUCTION, INC. PO Box 1086 HR St. Cloud, MN 56302 a sf cIoua,� (320) 252-1494 phone (320) 252-2380 fax Request for Extra Work/Change Order Project Name: Hutchinson Pavement Management Project Contractor: Landwehr Construction Description of Work: Water Main Repair/Exploration on Harrington Street Scope of Services: Excavate to existing water main and gate valve to find a potential leak during the subgrade excavation. Existing material was exported and backfilled with onsite reclaim material from the stockpile. Stand-by time for trucks being used for common excavation. City of Hutchinson kept the single stick of ductile iron water main- Labor/Supervisor = $1,717 Equipment with operator(s) = $1,917 All related trucking for disposal, hauling, and stand-by = $4,427 Ductile iron pipe kept by the City = $541 Total amount: $8,602 Landwehr Construction Andrew Sikkila I Estimator Project Manager CITY OF HUTCHINSON, MN CHANGE ORDER HUTCH INSON Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350 A CITY ON PURPOSE. 320-234-4209 09/28/2021 SP/SAP(s) NA MN Project No.: NA Change Order No. 6 Project Description: 2021 Pavement Management Program City Project L1P21-01 Harrington Street SW (South Grade Rd to Linden Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to Linden Ave), Church Project Location Street SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW (Merrill St to Lynn Rd) Local Agency City of Hutchinson Local Project No. L1P21-01 CrAddress/City/State/Zip ntractor Landwehr Construction, Inc. Contract No. L1P21-01 846 S 33rd St, PO Box 1086, St. Cloud, MN 56302 Total Change Order Amount $ $34,288.00 Issue: Rec Center parking lot drainage Resolution: Provide subgrade drainage and connect to new catch basin Estimate Of . **Group/fundi Item No. Description Unit Unit Price +or — +or— ng Category Quantity Amount $ Change Order 6 Rec Center Parking Lot Sub Cuts and Drainage 1 $34,288.00 1 $34,288.00 Net Change this Change Order $34,288.00 **Group/funding category is required for federal aid projects Approved by Project Engineer: Kent Exner Approved by Contractor: Landwehr Construction, Inc. Signed: Signed: Date: Phone: 320-234-4212 Printed Name: City Council Approval: 09/28/2021 Date: Phone: 320-252-1494 c5��ctioo�hc LANDWEHR CONSTRUCTION, INC. PO Box 1086 St. Cloud, MN 56302 ff��s Cloud (320) 252-1494 phone (320) 252-2380 fax Request for Extra Work/Change Order Project Name: Hutchinson Pavement Management Project Contractor: Landwehr Construction Description of Work: Rec Center Parking Lot Sub cuts and Drainage Scope of Services: Excavate in three different areas in the rec. center parking lot to provide subgrade drainage. Connect into new catch basin manholes with trenched in drain tile encased in pea rock. Subcut required areas and fill in with Class-5. Asphalt patching of the base course. Labor & Equipment = $13,503 Pipe Materials = $614 All related trucking for disposal, hauling, and aggregate product purchase = $4,068 Additional Traffic Control Devices/Barrels = $1,500 Asphalt paving = 91.27 tons at $160 per ton = $14,603 Total amount: $34,288 1 Landwehr Construction Andrew Sikkila I Estimator Project Manager HUTCHINSON CITY COUNCIL ci=y�f 000h Request for Board Action 79 =- M_7 Agenda Item: Policy regarding use of Misc. Infrastructure Maint. Account funds Department: PW/Eng LICENSE SECTION Meeting Date: 9/28/2021 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In 2015, the City Council established the Miscellaneous Infrastructure Maintenance Account (account). The account has been used over the years for a variety of smaller, sometimes unique projects that typically do not fit either into the General Fund or Capital Improvements of infrastructure. Over the years, as Clty staff presented projects to the Resource Allocation Committee and City Administrator for approval, it became apparent that it would be helpful to provide a written policy outlining use of these funds. Attached is a report showing the funding, expenditures and categories of projects that have been done over the years. As you will see, it includes a wide variety of projects. By establishing a policy regarding this account, we hope to improve project selection as well as efficiencies relating to the account's use. The attached policy was drafted after input from the Finance Department, Public Works and Resource Allocation Committee members. BOARD ACTION REQUESTED: Approve Policy for Miscellaneous Infrastructure Maintenance Account Fiscal Impact: $ 0.00 Funding Source: no change to Account funding FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: u HUTCHINSON A CITY ON PURPOSE. Miscellaneous Infrastructure Maintenance Account Policy Purpose The City of Hutchinson (City) established the Miscellaneous Infrastructure Maintenance Account (Account) in 2015. This Policy intends to define use of Account funds in a manner that supports the City's mission, programs and ongoing operations. The Account provides an internal funding source for a variety of infrastructure preservation, maintenance, repair and improvement projects that are of a smaller nature than typical capital improvements for infrastructure. Utilization of the Account outlined in this Policy is subject to other strategic, operational, governance and financial policies of the City. Infrastructure Maintenance Account The Account provides a source of funding for preservation, maintenance, repair, and improvement of a variety of City -owned infrastructure that are not included in General Fund maintenance budgets. At the City Council's discretion, funds may also supplement other City funds in situations where there is a sudden increase in expenses, one-time unbudgeted expenses, unanticipated loss of funding or uninsured loss. The City Council establishes, maintains or eliminates the Account. The Account consists of designated funds within the City's Capital Projects Fund. The City Council approves Account funding sources when adopting the City's annual budget. Use of funds is intended to take place within reasonably short time periods. Expenditures may not exceed the beginning balance plus the revenues in any given year. Excess funds carry over from year to year and uncommitted amounts carried over may be dedicated to specific projects, as recommended by the Resource Allocation Committee and approved by the City Administrator. Accounting The Public Works department identifies potential projects. The Resource Allocation Committee reviews and selects identified projects, after which the projects are presented to the City Administrator for approval. The Public Works department prepares, manages and completes approved projects. The Finance department transfers funds into the Account in accordance with the approved annual budget. The Finance department and Public Works department report expenditures to the Resource Allocation Committee. The Finance department provides an annual reconciliation of funding sources and project expenditures at the end of each calendar year. Account Funding Sources The Account receives funds from a portion of Local Government Aid received annually and from other sources in the Capital Projects Fund or as otherwise identified in the City's annual budget. The City Council may from time to time direct that a specific source of revenue be set aside in this Account. Examples could include one-time revenues, grant revenues or other surplus funds. Use of Account Funds The Public Works department identifies preservation, maintenance, repair and improvement projects. Use of Account resources typically includes work not accounted for in General Fund maintenance budgets because of the initial cost and/or anticipated service life of the work including, but not limited to: a. Streets and Roadways. Maintenance overlays, localized repairs and improvements, drainage repairs and improvements, right-of-way landscaping, streetscape features and furnishings, street lighting, on -street parking and bicycle facilities. b. Pavement preservation. Seal coating, application of other preservation materials and related cleaning, traffic control and pavement marking costs. c. Street -related infrastructure. Maintenance of other related infrastructure, such as access ways, alleys, bridges and parking lots. d. Sidewalk and trails. Preservation, maintenance, repairs, improvements or replacements of specifically identified sidewalks or trails. e. Miscellaneous projects. Small projects that are part of and are necessary to support larger improvement projects. f. Utility services. Installation, replacement or improvement of water, sewer and/or storm sewer utility services related to City facilities. g. Specialty maintenance. Specialty tools, equipment and/or materials used for ongoing infrastructure maintenance activities. h. Grant matching. Funds to leverage grant opportunities related to infrastructure preservation, maintenance, repair or improvements. Large project funding. Use of funds to help offset Construction Fund deficits. Authority to use Account. The Public Works department shall report proposed projects to the Resource Allocation Committee. All requests shall identify the current available balance, budgeted transfers into the Account for the year, a description of the proposed projects, anticipated project expenditures and the anticipated ending balance in the Account. The Resource Allocation Committee recommends project requests and use of Account funds to the City Administrator. Purchase orders are approved in accordance with City purchasing policy. Based on available funds, actual costs incurred or unforeseen circumstances, the Public Works department may modify project requests. The Public Works department shall report modifications to the Resource Allocation Committee and to the City's Finance department. Reporting and monitoring. The Finance department and Public Works department coordinate oversight of the Account to ensure its uses comply with this Policy. The Resource Allocation Committee receives periodic reports of activity in the Account. The Finance department prepares an annual reconciliation report, available with other year-end reports. Review of Policy The Resource Allocation Committee shall review this Policy from time to time. The Policy shall be reviewed if warranted by internal or external changes or events and at least once every three years. The Resource Allocation Committee recommends changes for adoption by the City Council. Miscellaneous Infrastructure Maintenance Fund Capital Projects Fund 2015 2016 2017 2018 Bargen Inc. Pavement work 44,262.82 Landscape Concepts Hwy 151GSAH 115 roundabout landscaping 5,995.00 Knife River Trail project 27,316.81 Interfund Transfer 2015 Airport Improvements 123,403.00 Pearson Bros Street seal coating project 222,180.00 Kohl's Sweeping Sweep and restripe after seal coating 2,028.00 City of Hutchinson Engineering Fees on 2016 project 21,960.00 Bargen Inc Jefferson St SE 43,935.00 Flagship Recreation 32-galon steel receptacles (5 qty) 9,135.00 Parking Lot E Project 22,477.09 Dura Art Stone Round glascrete planters 8,595.00 Median Removal Washington Ave in front of State Theater 9,500.00 3rd Avenue Project 8,252.10 Clean N Seal Clean and seal stamped concrete 13,315.00 Juul Contracting SuperAmerical trail separation 29,311.80 e2 Electrical GFCI replacement on light poles 4,874.52 Clean N Seal Crack repairs on Bluff St Bridge 10,215.00 Transfer to cover 2014 Const fund deficit 81,788.19 Hjerpe Contracting Install water line to bathrooms Vet Park 5,289.85 Bargen Inc Golf Course Rd / Shady Rd replay 70,929.40 WM Mueller & Sons Street patching at Veterans Park 668.92 Various Parking lot I improvements 103,660.91 Dero Bike racks for parking lot H 2,650.00 WM Mueller & Sons Century Ave SE Trail maintenance 38,849.40 Juul Contracting Century Ave SE work by hospital 17,429.13 Interfund Transfer Transfer for alleys #36 & #52 improvements 84,102.00 Hjerpe Contracting Install storm MH in Vets Park 3,168.50 MidCountry Bank Land Sale - Parking lot I (55,261.90) Pearson Bros Street seal coating project 190,772.12 Hutchinson Leader Cost to post for seal coating bids 263.37 Hutchinson Health Reimb portion of 2017 work (8,714.56) Bargen Replay 2016 Pavement Projects 46,507.50 Nuvera Cost share Alley #29 project 8,000.00 Nygaard Industrial Painting Park benches rehab 3,500.00 Bargen Inc Trail Maintenance -Edmonton 11,000.00 2019 2020 2021 08/27/21 TOTALS 44,262.82 5,99500 27,316.81 123,403.00 222,180.00 2,028.00 21,960.00 43,935.00 9,135.00 22,477.09 8,595.00 9,500.00 8,252.10 13,315.00 29,311.80 4,874.52 10,215.00 81,788.19 5,289.85 70,929.40 668.92 103,660.91 2,650.00 38,849.40 17,429.13 84,102.00 3,168.50 (55,261.90) 190,772.12 263.37 (8,714.56) 46,507.50 8,000.00 3,500.00 11,000.00 Miscellaneous Infrastructure Maintenance Fund Capital Projects Fund f'I�S6�I�S[:�'i�i►�Iii E��I�SE:�I�YIt 2021 08/27/21 TOTALS Hanson & Vasek Construct Alley Pavement btw 1st Ave & Washington 4,975.00 4,975.00 Hanson & Vasek Construct Alley Pavement btw 2nd Ave & 1st Ave 4,925.00 4,92500 Corner Post Erosion 2016 PMP work - Const Fund closed 13,255.08 13,255.08 Duininck Inc Wearing course - Willow Drive SW 24,775.68 24,775.68 Bargen Replay 2019 pavement 54,500.43 54,500.43 Bargen Replay 2019 pavement - 2nd app 66,141.90 66,141.90 Hanson Vasek Remove curb & gutter 9,525.00 9,525.00 Bertram Asphalt Pavement Repairs 91,391.91 91,391.91 VFW Contribution to 2020 alley improvements (20,000.00) (20,000.00) Bargen Replay 2020 pavement 122,521.62 122,521.62 Bargen 2020 Trail Maintenance 17,574.00 17,574.00 Fahmer Asphalt Sealers Sealer & Re -stripe parking lots B and E 20,167.20 20,167.20 WM Mueller & Sons 2020 Roadway Overlays 168,521.71 168,521.71 AAA Striping Service Striping on South Grade Road Overlay 5,637.26 5,637.26 WM Mueller & Sons City Alley #40 improvements (VFW) 93,706.25 93,706.25 VFW Contribution to 2020 alley improvements (17,352.38) (17,352.38) Bargen Replace 2021 pavement 134,200.00 134,200.00 WM Mueller & Sons Pave Merrill St (Miller -Milwaukee) 33,791.89 33,791.89 Total Expenditures 200,977.63 487,566.70 271,486.21 299,259.19 201,559.24 410,775.66 167,991.89 2,039,616.52 Annual Funding 375,000.00 375,000.00 375,000.00 375,000.00 375,000.00 400,000.00 400,000.00 2,675,000.00 Annual Net Revenue 174,022.37 (112,566.70) 103,513.79 75,740.81 173,440.76 (10,775.66) 232,008.11 Beginning Fund Balance - 174,022.37 61,455.67 164,969.46 240,710.27 414,151.03 403,375.37 Ending Fund Balance 174,022.37 61,455.67 164,969.46 240,710.27 414,151.03 403,375.37 635,383.48 HUTCHINSON CITY COUNCIL ci=y�f 000h Request for Board Action 79 =- M_7 Agenda Item: Resolution Approving American with Disabilities Act Transition Plan - Roadways Department: PW/Engineering LICENSE SECTION Meeting Date: 9/28/2021 Application Complete N/A Contact: John Paulson/Kent Exner Agenda Item Type: Presenter: John Paulson/Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Americans with Disabilities Act (ADA), enacted on July 26, 1990, is a civil rights law prohibiting discrimination against individuals on the basis of disability. This includes pedestrian corridors within public right of way. Over the last 4 years City staff has conducted self -evaluations of its public right-of-ways as required by Title II of ADA, 28 CFR, Part 35 Sec. 35.105 and Sec. 35.150. These evaluations included right-of-way infrastructure such as sidewalks and trails, pedestrian ramps, and traffic control devices owned and operated by the City. The evaluations covered: > 31 miles of sidewalks >26 miles of trails - 1151 curb ramps - 5 pedestrian crossings with RRFB signals - 12 public parking lots in the downtown area To help bring infrastructure with City right-of-way into ADA compliance the City developed an ADA Transition Plan detailing how the organization will ensure that all the facilities are accessible to all individuals. The City ADA Transition Plan seizes the opportunity to improve any ADA non -compliant infrastructure during street reconstruction projects such as annual road reconstruction projects. This plan covers infrastructure and services in City right-of-way and is not intended to address all ADA requirements such as employment or telecommunications. The ADA Transition Plan was posted to the City of Hutchinson website and Facebook page prior to the August 24, 2021 City Council meeting when an overview of the Plan was provided by City staff. The Plan has been available to the public for review for 30 days and there have been no comments received. City staff will be available to answer any questions that you or the public may have. BOARD ACTION REQUESTED: Approve adoption of ADA Transition Plan. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: u HUTCHINSON A CITY ON PURPOSE. Introduction Transition Plan Need and Purpose The Americans with Disabilities Act (ADA), enacted on July 26, 1990, is a civil rights law prohibiting discrimination against individuals on the basis of disability. ADA consists of five titles outlining protections in the following areas: 1. Employment 2. State and local government services 3. Public accommodations 4. Telecommunications 5. Miscellaneous Provisions Title II of ADA pertains to the programs, activities and services public entities provide. As a provider of public transportation services and programs, the City of Hutchinson must comply with this section of the Act as it specifically applies to public service agencies. Title II of ADA provides that, "...no qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of a public entity, or be subjected to discrimination by any such entity." (42 USC. Sec. 12132; 28 CFR. Sec. 35.130) As required by Title II of ADA, 28 CFR. Part 35 Sec. 35.105 and Sec. 35.150, the City has conducted a self -evaluation of its facilities within public rights of way and has developed this Transition Plan detailing how the organization will ensure that all of those facilities are accessible to all individuals. ADA and its Relationship to Other Lawp Title II of ADA is companion legislation to two previous federal statutes and regulations: the Architectural Barriers Acts of 1968 and Section 504 of the Rehabilitation Act of 1973. The Architectural Barriers Act of 1968 is a Federal law that requires facilities designed, built, altered or leased with Federal funds to be accessible. The Architectural Barriers Act marks one of the first efforts to ensure access to the built environment. Section 504 of the Rehabilitation Act of 1973 is a Federal law that protects qualified individuals from discrimination based on their disability. The nondiscrimination requirements of the law apply to employers and organizations that receive financial assistance from any Federal department or agency. Title II of ADA extended this coverage to all state and local government entities, regardless of whether they receive federal funding or not. Agency Requirements Under Title II, the City must meet these general requirements: • Must operate their programs so that, when viewed in their entirety, the programs are accessible to and useable by individuals with disabilities (28 C.F.R. Sec. 35.150). • May not refuse to allow a person with a disability to participate in a service, program or activity simply because the person has a disability (28 C.F.R. Sec. 35.130 (a). • Must make reasonable modifications in policies, practices and procedures that deny equal access to individuals with disabilities unless a fundamental alteration in the program would result (28 C.F.R. Sec. 35.130(b) (7). • May not provide services or benefits to individuals with disabilities through programs that are separate or different unless the separate or different measures are necessary to ensure that benefits and services are equally effective (28 C.F.R. Sec. 35.130(b)(iv) & (d). • Must take appropriate steps to ensure that communications with applicants, participants and members of the public with disabilities are as effective as communications with others (29 C.F.R. Sec. 35.160(a). • Must designate at least one responsible employee to coordinate ADA compliance [28 CFR Sec. 35.107(a)]. This person is often referred to as the "ADA Coordinator." The public entity must provide the ADA coordinator's name, office address, and telephone number to all interested individuals [28 CFR Sec. 35.107(a)]. • Must provide notice of ADA requirements. All public entities, regardless of size, must provide information about the rights and protections of Title II to applicants, participants, beneficiaries, employees, and other interested persons [28 CFR Sec. 35,106]. The notice must include the identification of the employee serving as the ADA coordinator and must provide this information on an ongoing basis [28 CFR Sec. 104.8(a)]. • Must establish a grievance procedure. Public entities must adopt and publish grievance procedures providing for prompt and equitable resolution of complaints [28 CFR Sec. 35.107(b)]. This requirement provides for a timely resolution of all problems or conflicts related to ADA compliance before they escalate to litigation and/or the federal complaint process. This document has been created to specifically cover accessibility within the public rights of way and does not include information on City of Hutchinson programs, practices, or building facilities not related to public rights of way. Self -Evaluation Overview The City of Hutchinson is required, under Title II of the Americans with Disabilities Act (ADA) and 28CFR35.105, to perform a self -evaluation of its current transportation infrastructure policies, practices, and programs. This self -evaluation will identify what policies and practices impact accessibility and examine how the City implements these policies. The goal of the self - evaluation is to verify that, in implementing the City's policies and practices, the department is providing accessibility and not adversely affecting the full participation of individuals with disabilities. The self -evaluation also examines the condition of the City's Pedestrian Circulation Route/Pedestrian Access Route) (PCR/PAR) and identifies potential need for PCR/PAR infrastructure improvements. This will include the sidewalks, curb ramps, bicycle/pedestrian trails, traffic control signals and transit facilities that are located within the City rights of way. Any barriers to accessibility identified in the self -evaluation and the remedy to the identified barrier are set out in this transition plan. Summary From 2016 through 2019, the City of Hutchinson conducted an inventory of pedestrian facilities within its public right of way consisting of the evaluation of the following facilities: • 31.18 miles of sidewalks • 1151 curb ramps • 26.51 miles of trails (does not include 4.25 miles of Luce Line State Trail) • 0 traffic control signals (all TCS are in MnDOT ROW) • 5 pedestrian crossings with RRFB signals (in City ROW) • 12 public downtown parking lots A detailed evaluation on how these facilities relate to ADA standards is found in Appendix E and will be updated periodically. Policies and Practices Previous Practices Since the adoption of the ADA, City of Hutchinson has striven to provide accessible pedestrian features as part of the City capital improvement projects. As additional information was made available as to the methods of providing accessible pedestrian features, the City updated their procedures to accommodate these methods. Recent City projects that involved ADA improvements to sidewalks/trails and pedestrian ramps include: • UP20-01— Main Street Reconstruction • UP20-02 — Highway 7 & Montana Street Crossing Improvements • L1P19-01 - 5th Ave S Recon SAP 133-108-006 • L2P19-02 - South Grade Rd Corridor Imp SAP 133-130-002 • L1P18-01 - Century Ave SE Recon SAP 133-125-002 Policy The City of Hutchinson's goal is to continue to provide accessible pedestrian design features as part of the City capital improvement projects. The City has established ADA design standards and procedures as listed in Appendix G. These standards and procedures will be kept up to date with nationwide and local best management practices. The City will consider and respond to all accessibility improvement requests. All accessibility improvements that have been deemed reasonable will be scheduled consistent with transportation priorities. The City will coordinate with external agencies to ensure that all new or altered pedestrian facilities within the City jurisdiction are ADA compliant to the maximum extent feasible. Maintenance of pedestrian facilities within the public right of way will continue to follow the policies and ordinances set forth by the City. • § 90.12. Right -of -Way Patching, Restoration, and Construction • § 90.15. Other Obligations • City of Hutchinson Sidewalk Policy Requests for accessibility improvements can be submitted to the City Engineer. Contact information for the City Engineer is located in Appendix A. Improvement Schedule Priority Areas The City of Hutchinson has identified specific locations as priority areas for planned accessibility improvement projects. These areas have been selected due to their proximity to specific land uses such as schools, government offices and medical facilities, as well as from the receipt of public comments. The priority areas as identified in the 2019 self -evaluation are as follows: • ISD #423 Safe Routes to School Plan area • Downtown Area • South Business Area • City Parks Access • City of Hutchinson Transportation Plan (2012) Additional priority will be given to any location where an improvement project or alteration was constructed after January 26, 1991, and accessibility features were omitted. External Agency Coordination Many other agencies are responsible for pedestrian facilities within the jurisdiction of the City of Hutchinson. The City will coordinate with those agencies to track and assist in the facilitation of the elimination of accessibility barriers along their routes. Schedule The City of Hutchinson has set the following schedule goals for improving the accessibility of its pedestrian facilities within the City jurisdiction: • Incorporate ADA compliant infrastructure to the maximum extent practicable on all City street improvement projects. 100% of accessibility features that are to be reconstructed will be ADA compliant, whenever feasible. • Accessibility features within the priority areas identified will be made ADA compliant based on available resources. • Reasonable accommodation will be made by the City to address specific ADA infrastructure on a case by case basis and as resources are available. ADA Coordinator In accordance with 28 CFR 35.107(a), the City of Hutchinson has identified an ADA Title II Coordinator to oversee the City policies and procedures. Contact information for this individual is located in Appendix A. Implementation Schedule Methodology The City of Hutchinson will utilize two methods for upgrading pedestrian facilities to the current ADA standards. The first and most comprehensive of the two methods are the scheduled street and utility improvement projects. All pedestrian facilities impacted by these projects will be upgraded to current ADA accessibility standards. The second method is the stand alone sidewalk and ADA accessibility improvement project. These projects will be incorporated into the Capital Improvement Program (CIP) on a case by case basis as determined by City of Hutchinson staff. The City CIP, which includes a detailed schedule and budget for specific improvements, is included in Appendix F. Public Outreach The City of Hutchinson recognizes that public participation is an important component in the development of this document. Input from the community has been gathered and used to help define priority areas for improvements within the jurisdiction of the City of Hutchinson. Public outreach for this document consisted of the following activities: • City of Hutchinson Website Posting for 30 days • Hutchinson City Council Presentation This document was also available for public comment. A summary of comments received and detailed information regarding the public outreach activities are located in Appendix C. Grievance Procedure Under the Americans with Disabilities Act, each agency is required to publish its responsibilities in regards to the ADA. A draft of this public notice is provided in Appendix D. If users of the City of Hutchinson facilities and services believe the City has not provided reasonable accommodation, they have the right to file a grievance. In accordance with 28 CFR 35.107(b), the City has developed a grievance procedure for the purpose of the prompt and equitable resolution of citizens' complaints, concerns, comments, and other grievances. This grievance procedure is outlined in Appendix D. Monitor the Progress This document will continue to be updated as conditions within the City evolve. The appendices in this document will be updated periodically, while the main body of the document will be updated every 5 years with a future update schedule to be developed at that time. With each main body update, a public comment period will be established to continue the public outreach. Appendices A. Contact Information B. Glossary of Terms C. Public Outreach D. Grievance Procedure E. Self -Evaluation Results - Public Right of Way F. Schedule/Budget Information - Public Right of Way G. Agency Design Standards and Procedures H. Maintenance of ADA Facilities in Public Right of Way I. City Public Parking Lots Handicapped Parking Self Evaluation Appendix A - Contact Information ADA Title II Coordinator Name: City Administrator Address: III Hassan Street SE Hutchinson, MN 55350 Phone: 320.234.5650 Fax: 320.234.4240 E-mail: miaunich(@ci.hutchinson.mn.us Public Right of Ways ADA Implementation Coordinator Name: City Engineer Address: III Hassan Street SE Hutchinson, MN 55350 Phone: 320.234.4209 Fax: 320.234.4240 E-mail: kexner@ci.hutchinson.mn.us Appendix B - Glossary of Terms ABA: See Architectural Barriers Act. ADA: See Americans with Disabilities Act. ADA Transition Plan: City of Hutchinson's plan that identifies accessibility needs, the process to fully integrate accessibility improvements into the City's Capital Improvement Plan, and ensures all transportation facilities, building, services, programs, and activities are accessible to all individuals. ADAAG: See Americans with Disabilities Act Accessibility Guidelines. Accessible: A facility that provides access to people with disabilities using the design requirements of the ADA. Accessible Pedestrian Signal (APS): A device that communicates information about the WALK phase in audible and vibrotactile formats. Alteration: A change to a facility in the public right-of-way that affects or could affect access, circulation, or use. An alteration must not decrease or have the effect of decreasing the accessibility of a facility or an accessible connection to an adjacent building or site. Americans with Disabilities Act (ADA): The Americans with Disabilities Act; Civil rights legislation passed in 1990 and effective July 1992. The ADA sets design guidelines for accessibility to public facilities, including sidewalks and trails, by individuals with disabilities. Americans with Disabilities Act Accessibility Guidelines (ADAAG): contains scoping and technical requirements for accessibility to buildings and public facilities by individuals with disabilities under the Americans with Disabilities Act (ADA) of 1990. APS: See Accessible Pedestrian Signal. Architectural Barriers Act (ABA): Federal law that requires facilities designed, built, altered or leased with Federal funds to be accessible. The Architectural Barriers Act marks one of the first efforts to ensure access to the built environment. Capital Improvement Program (CIP): The CIP for the City of Hutchinson includes an annual capital budget and a five-year plan for funding the new construction and reconstruction projects on the City's transportation system and facilities. Detectable Warning: A surface feature of truncated domes, built in or applied to the walking surface to indicate an upcoming change from pedestrian to vehicular way. DOJ: See United States Department of Justice Federal Highway Administration (FHWA): A branch of the US Department of Transportation that administers the federal -aid Highway Program, providing financial assistance to states to construct and improve highways, urban and rural roads, and bridges. FHWA: See Federal Highway Administration Pedestrian Access Route (PAR): A continuous and unobstructed walkway within a pedestrian circulation path that provides accessibility. Pedestrian Circulation Route (PCR): A prepared exterior or interior way of passage provided for pedestrian travel. PROWAG: An acronym for the Guidelines forAccessible Public Rights -of -Way issued in 2005 by the U. S. Access Board. This guidance addresses roadway design practices, slope, and terrain related to pedestrian access to walkways and streets, including crosswalks, curb ramps, street furnishings, pedestrian signals, parking, and other components of public rights -of -way. Right of Way: A general term denoting land, property, or interest therein, usually in a strip, acquired for the network of streets, sidewalks, and trails creating public pedestrian access within a public entity's jurisdictional limits. Section 504: The section of the Rehabilitation Act that prohibits discrimination by any program or activity conducted by the federal government. Uniform Accessibility Standards (UFAS): Accessibility standards that all federal agencies are required to meet; includes scoping and technical specifications. United States Access Board: An independent federal agency that develops and maintains design criteria for buildings and other improvements, transit vehicles, telecommunications equipment, and electronic and information technology. It also enforces accessibility standards that cover federally funded facilities. United States Department of Justice (DOJ): The United States Department of Justice (often referred to as the Justice Department or DOJ), is the United States federal executive department responsible for the enforcement of the law and administration of justice. Appendix C - Public Outreach Public outreach for the creation of this document consisted of the following activities: Public Meeting — A Public Meeting on the ADA Transition Plan held on August 24, 2021 at the regularly scheduled City Council meeting. Notice on City Facebook Page — A notice was published prior to the public meeting on the City Facebook page in August 2021, giving the time and the date of the public meeting on the plan. Notice and posting of the ADA Transition Plan on the City website provided access to the electronic version of the plan for review. Appendix D - Grievance Procedure Overview As part of the ADA requirements the City of Hutchinson has posted the following notice outlining its ADA requirements: .: OTIC'E UNDER THE AMERIC"ANS s` :::WITH DISABILITIES ACT In accordance with the requirements of title II of the Americans with Disabilities Act of 1990, the City of Hutchinson will not discriminate against qualified individuals with disabilities on the basis of disability in City services, programs, or activities. Employment: The City does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under title I of the Americans with Disabilities Act (ADA). Effective Communication: The City will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the City's programs, services, and activities, including qualified sign language interpreters, documents in Braille, and other ways of making information and communications accessible to people who have speech, hearing, or vision impairments. Modifications to Policies and Procedures: The City will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all City programs, services, and activities. For example, individuals with service animals are welcomed in City offices, even where pets are generally prohibited. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a City program, service, or activity, of the City of Hutchinson should contact the office of the City Administrator, 111 Hassan Street SE, Hutchinson, MN 55350 or (320)234-5650 as soon as possible but no later than 48 hours before the scheduled event. The ADA does not require the City of Hutchinson to take any action that would fundamentally alter the nature of its programs or services, or impose an undue financial or administrative burden. Complaints that a program, service, or activity of the City of Hutchinson is not accessible to persons with disabilities should be directed to the office of the City Administrator, 111 Hassan Street SE, Hutchinson, MN 55350 or (320)234-5650. The City will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications of policy, such as retrieving items from locations that are open to the public but are not accessible to persons who use wheelchairs. City of Hutchinson Grievance Procedure under the Americans with Disabilities Act This Grievance Procedure is established to meet the requirements of the Americans with Disabilities Act of 1990 ("ADA"). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits by the City of Hutchinson. The City of Hutchinson's Personnel Policy governs employment -related complaints of disability discrimination. The complaint should be in writing and contain information about the alleged discrimination such as name, address, phone number of complainant and location, date, and description of the problem. Alternative means of filing complaints, such as personal interviews or a tape recording of the complaint, will be made available for persons with disabilities upon request. The complaint should be submitted by the grievant and/or his/her designee as soon as possible but no later than 60 calendar days after the alleged violation to: Office of the City Administrator 111 Hassan Street SE Hutchinson, MN 55350 Within 15 calendar days after receipt of the complaint, City Administrator or his/her designee will meet with the complainant to discuss the complaint and the possible resolutions. Within 15 calendar days of the meeting, City Administrator or his/her designee will respond in writing, and where appropriate, in a format accessible to the complainant, such as large print, Braille, or audio tape. The response will explain the position of the City of Hutchinson and offer options for substantive resolution of the complaint. If the response by the City Administrator or his/her designee does not satisfactorily resolve the issue, the complainant and/or his/her designee may appeal the decision within 15 calendar days after receipt of the response to the City Administrator or his/her designee. Within 15 calendar days after receipt of the appeal, the City Administrator or his/her designee will meet with the complainant to discuss the complaint and possible resolutions. Within 15 calendar days after the meeting, the City Administrator or his/her designee will respond in writing, and, where appropriate, in a format accessible to the complainant, with a final resolution of the complaint. All written complaints received by the City Administrator or his/her designee designee, appeals to the City Administrator or his/her designee designee, and responses from the City of Hutchinson will be retained by the City of Hutchinson for at least seven years. The City will consider all specific grievances within its particular context or setting. Furthermore, the City will consider many varying circumstances including: 1) the nature of the access to services, programs, or facilities at issue; 2) the specific nature of the disability; 3) the essential eligibility requirements for participation; 4) the health and safety of others: and 5) the degree to which an accommodation would constitute a fundamental alteration to the program, service, or facility, or cause an undue hardship to the City of Hutchinson. Accordingly, the resolution by the City of Hutchinson of any one grievance does not constitute a precedent upon which the county is bound or upon which other complaining parties may rely. File Maintenance The City shall maintain ADA grievance files for a period of seven years. Complaints of Title II violations may also be filed with the DOJ within 180 days of the date of discrimination. In certain situations, cases may be referred to a mediation program sponsored by the Department of Justice (DOJ). The DOJ may bring a lawsuit where it has investigated a matter and has been unable to resolve violations. For more information, contact: U.S. Department of Justice Civil Rights Division 950 Pennsylvania Avenue, N.W. Disability Rights Section - NYA Washington, D.C. 20530 www.ada.gov (800) 514-0301 (voice —toll free) (800) 514-0383 (TTY) Title II may also be enforced through private lawsuits in Federal court. It is not necessary to file a complaint with the DOJ or any other Federal agency, or to receive a "right -to -sue" letter, before going to court. V Title II of the Americans with Disabilities Act Section 504 of the Rehabilitation Act of 1973 H UTCH I NSON Discrimination Complaint Grievance Form A CITY ON PURPOSE. Instructions: Please fill out this form completely, in black ink or type. Sign and return to the address on page 3. Complainant: Address: City, State and Zip Code: Telephone (Home/mobile): (Work): Person Discriminated Against (if other than the complainant): Address: City, State and Zip Code: Telephone (Home/mobile): (Work): Government, or organization, or institution which you believe has discriminated: Name: Address: City, State and Zip Code: Telephone: When did the discrimination occur (date/ period of time): Describe the acts of discrimination and/or alleged violation providing the name(s) where possible, of the individuals who discriminated (attached additional pages if necessary): Have efforts been made to resolve this complaint through the internal grievance procedure of the government, organization, or institution? Yes No If yes, what is the status of the grievance? Has the complaint been filed with another bureau of the Department of Justice or any other Federal, State, or local civil rights agency or court? Yes No If yes: Agency or Court: Contact Person: Address: City, State and Zip Code: Telephone: Date Filed: Do you intend to file with another agency or court? Agency or Court: Address: City, State and Zip Code: Telephone: Signature: Date: Appendix E - Self -Evaluation Results - Public Right of Way This initial self -evaluation of pedestrian facilities yielded the following results: • 54% of sidewalk and trail segments met accessibility criteria • 33% of curb ramps met accessibility criteria • 1% intersection crossings did not have any curb ramps • 100% of traffic control signals (MnDOT owned) had push buttons that are accessible, or had the pedestrian indications on recall • 100% of pedestrian crossing signals (RRFB) met accessibility criteria Insert detailed self -evaluation results here: Detailed self -evaluation information is available for the following infrastructure upon request: • Ped ramps • Sidewalks • City Parking Lots • RRFBs locations Appendix F - Schedule / Budget Information Cost Information Unit Prices Construction costs for upgrading facilities can vary depending on each individual improvement and conditions of each site. Costs can also vary on the type and size of project the improvements are associated with. Listed below are representative 2011 costs for some typical accessibility improvements based on if the improvements are included as part of a retrofit type project, or as part of a larger comprehensive capital improvement project. Intersection corner ADA improvement retrofit: +/- $4,000 per corner Sidewalk / Trail ADA improvement retrofit: +/- $8.00 per SF Priority Areas Based on the results of the self -evaluation, the estimate costs associated with eliminating accessibility barriers within the targeted priority areas is as follows: • ISD #423 Safe Routes to Schools areas o $758,080 • Downtown Area o $324,544 • South Business Area o $277,920 • City Parks Access o $36,000 Entire Jurisdiction Based on the results of the self -evaluation, the estimate costs associated with providing ADA accessibility within the entire jurisdiction is $1,396,544. This amount signifies a significant investment that the City of Hutchinson is committed to making in the upcoming years. A systematic approach to providing accessibility will be taken in order to absorb the cost into the City of Hutchinson budget for improvements to the public right of way. The City of Hutchinson will continue to incorporate ADA accessibility standards for all projects part of the City of Hutchinson's 5 year Capital Improvement Plan. The City of Hutchinson's 5 year Capital Improvement Plan is available upon request at Hutchinson City Center. Appendix G - Agency ADA Design Standards and Procedures Design Procedures Intersection Corners Curb ramps or blended transitions will attempt to be constructed or upgraded to achieve compliance within all capital improvement projects. There may be limitations which make it technically infeasible for an intersection corner to achieve full accessibility within the scope of any project. Those limitations will be noted and those intersection corners will remain on the transition plan. As future projects or opportunities arise, those intersection corners shall continue to be incorporated into future work. Regardless on if full compliance can be achieved or not, each intersection corner shall be made as compliant as possible in accordance with the judgment of City staff. Sidewalks / Trails Sidewalks and trails will attempt to be constructed or upgraded to achieve compliance within all capital improvement projects. There may be limitations which make it technically infeasible for segments of sidewalks or trails to achieve full accessibility within the scope of any project. Those limitations will be noted and those segments will remain on the transition plan. As future projects or opportunities arise, those segments shall continue to be incorporated into future work. Regardless on if full compliance can be achieved or not, every sidewalk or trail shall be made as compliant as possible in accordance with the judgment of City staff. Traffic Control Signals Traffic control signals will attempt to be constructed or upgraded to achieve compliance within all capital improvement projects. There may be limitations which make it technically infeasible for individual traffic control signal locations to achieve full accessibility within the scope of any project. Those limitations will be noted and those locations will remain on the transition plan. As future projects or opportunities arise, those locations shall continue to be incorporated into future work. Regardless on if full compliance can be achieved or not, each traffic signal control location shall be made as compliant as possible in accordance with the judgment of City staff. Bus Stops: Currently there are no designated bus stops in the City of Hutchinson. Should bus stops get installed in the future, the City will ensure these facilities meet all appropriate accessibility standards. Other Transit Facilities Currently there are no additional transit facilities in the City of Hutchinson. When and if they are constructed, the City will work to ensure those facilities meet all appropriate accessibility standards. Other policies, practices and programs Policies, practices and programs not identified in this document will follow the applicable ADA standards. Design Standards The City of Hutchinson has PROWAG, as adopted by the Minnesota Department of Transportation (MnDOT), as its design standard. A copy of this document is included in the following pages of this appendix. Appendix H - Maintenance of ADA Facilities in Public Right of Way Policy Maintenance Sidewalks/Curb Ramps/Trails Sidewalk, curb ramp, and trail maintenance within the City of Hutchinson corporate limits is generally the responsibility of the adjacent landowner to maintain. A copy of the City's ordinances pertaining to sidewalk, trail, and curb ramp maintenance can be found after this section. Maintenance activities performed by adjacent landowners generally includes, but is not limited to snow removal, mowing adjacent to sidewalk/trail/boulevard, replacing cracked sections in which a lip of greater than %" is present, tapering lips less than %". The City is responsible for replacing non -compliant curb ramps within the public right of way. These are generally upgraded to current ADA standards when capital improvement projects are done on the adjacent street or streets. The City of Hutchinson also has permits in place that landowners must obtain through the City for replacement or retrofitting of existing sidewalks. The permits require that City staff review plans, perform a pre -construction inspection of the forms/grade, and a site inspection after work is completed to ensure the private contractor has performed and constructed the work within ADA guidelines. City Ordinances Pertaining to Maintenance § 90.12. Right -of -Way Patching, Restoration, and Construction (C)Sidewalk, Curb and Gutter; Construction. Methods of procedure: (1) Primary responsibility. It is the primary responsibility of the owner of property upon which there is abutting any sidewalk to keep and maintain that sidewalk in safe and serviceable condition. (2) Notice; no emergency. Where, in the opinion of the City Engineer, no emergency exists, notice of the required repair or reconstruction shall be given to the owner of the abutting property. The notice shall require completion of the work within ninety (90) days, and shall be mailed to the owner or owners shown to be owners on the records of the county officer who mails tax statements. (3) Notice; emergency. Where, in the opinion of the City Engineer, an emergency exists, notice of the required repair or reconstruction shall be given to the owner of the abutting property. The notice shall require completion of the work within ten days, and shall be mailed to the owner or owners shown to be owners on the records of the county officer who mails tax statements. (4) Failure of owner to reconstruct or make repairs. If the owner of the abutting property fails to make repairs or accomplish reconstruction as herein required, the City Engineer shall report that failure to the Council and the Council may order the work to be done under its direction and the cost thereof assessed to the abutting property owner as any other special assessment. (5) Abutting or affected property owners may contract for, construct or reconstruct roadway surfacing, sidewalk or curb and gutter in accordance with this section if advance payment is made therefor or arrangements for payment considered adequate by the City are completed in advance. (6) With or without petition by the methods set forth in the Local Improvement Code of Minnesota Statutes, M.S. Ch. 429, as it may from time to time be amended. § 90.15.Other Obligations. (A) Compliance with Other Laws. Obtaining a right-of-way permit does not relieve permittee of its duty to obtain all other necessary permits, licenses, and authority and to pay all fees required by the City or other applicable rule, law or regulation. A permittee shall comply with all requirements of local, state and federal laws, including but not limited to Minnesota Statutes, Section 216D.01-.09 (Gopher One Call Excavation Notice System) and Minnesota Rules Chapter 7560. A permittee shall perform all work in conformance with all applicable codes and established rules and regulations, and is responsible for all work done in the right-of-way pursuant to its permit, regardless of who does the work. (B) Prohibited Work. Except in an emergency, and with the approval of the City, no right-of- way obstruction or excavation may be done when seasonally prohibited or when conditions are unreasonable for such work. (C) Interference with Right -of -Way. A permittee shall not so obstruct a right-of-way that the natural free and clear passage of water through the gutters or other waterways shall be interfered with. Private vehicles of those doing work in the right-of-way may not be parked within or next to a permit area, unless parked in conformance with City parking regulations. The loading or unloading of trucks must be done solely within the defined permit area unless specifically authorized by the permit. (D) Trenchless excavation. As a condition of all applicable permits, permittees employing trenchless excavation methods, including but not limited to Horizontal Directional Drilling, shall follow all requirements set forth in Minnesota Statutes Chapter 216D and Minnesota Rules Chapter 7560 and shall require potholing or open cutting over existing underground utilities before excavating, as determined by the City Engineer. (E) Obstructions in Right -of -Way. It is a misdemeanor for any person to place, deposit, display or offer for sale, any fence, goods or other obstructions upon, over, across or under any street without first having obtained a written permit from the Council, and then only in compliance in all respects with the terms and conditions of that permit, and taking precautionary measures for the protection of the public. An electrical cord or device of any kind is hereby included, but not by way of limitation, within the definition of an obstruction. (1) Fires. It is a misdemeanor for any person to build or maintain a fire upon a right-of- way. (2) Dumping in Streets. (a) It is a misdemeanor for any person to throw or deposit in any street any nails, dirt, glass or glassware, cans, discarded cloth or clothing, metal scraps, garbage, leaves, grass or tree limbs, paper or paper products, shreds or rubbish, oil, grease or other petroleum products, or to empty any water containing salt or other injurious chemical thereon, except for leaves raked into the gutter line specifically for and in compliance with a municipal leaf pick up program. (b) It is a violation of this section to haul any material of this type, inadequately enclosed or covered, thereby permitting the same to fall upon streets. (c) It is also a violation of this section to place or store any building materials or waste resulting from building construction or demolition on any street without first having obtained a written permit from the City. (3) Signs and Other Structures. It is a misdemeanor for any person to place or maintain a sign, advertisement or other structure in any street without first having obtained a written permit from the City. In a district zoned for commercial or industrial enterprises, special permission allowing an applicant to erect and maintain signs overhanging the street may be granted upon terms and conditions as may be set forth in the zoning or construction provisions in Title XV of this code of ordinances. (4) Placing Snow or Ice in a Roadway or on a Public Sidewalk or Trail. (a) It is a misdemeanor for any person not acting under a specific contract with the City, or without special permission from the City Administrator, to remove snow or ice from private property and place the same in any roadway. Snow or ice on driveways, sidewalks and the like shall not be pushed across traveled portions of roadways and may only be stored on private property or on rights -of -way adjacent to the private property. The City may assess the cost of removal of snow or ice against the affected property owner pursuant to the provisions of § 90.32, (C) of this chapter. (b) Where permission is granted by the City Administrator, the person to whom that permission is granted shall be initially responsible for payment of all direct or indirect costs of removing the snow or ice from the street or sidewalk. If not paid, collection shall be by civil action or assessment against the benefitted property as any other special assessment. (F) Uses of Right -of -Way. Purpose: Rights -of -way provide many public benefits, including providing for placement of utilities, roadway safety and maintenance, and access to and protection of private property. Therefore, the City of Hutchinson regulates utilization of rights -of -way to retain these and other public benefits of rights -of -way. (6) Other uses of rights -of -way. (a) No use of rights -of -way shall cause a nuisance, hazard, danger, or sight obstruction for any traffic, vehicles, pedestrians, or bicyclists using the right-of- way. The City may at its discretion remove, or order to be removed, at the owners expense, any property causing such nuisance, hazard, danger or sign obstruction and/or require appropriate warnings be placed. Appendix I - Handicapped Parking Self Evaluation Downtown Parking Lots Evaluation Date: January 6, 2020 Self -evaluations for each of the 12 downtown public parking lots is available upon request. The evaluations were done using the following form. 1. Parking areas associated with building facilities shall provide accessible parking spaces in accordance with the following table. Total Parking Spaces in Lot Required Min. Number of Accessible Spaces Van Accessible Spaces Required 1to25 1 1 26 to 50 2 1 51 to 75 3 1 76 to 100 4 1 101 to 150 5 1 151 to 200 6 1 201 to 300 7 2 301 to 400 8 2 401 to 500 9 2 501 to 1,000 2 Percent of Total 1 for every 6 accessible spaces 1,001 and Over 20 Plus 1 for each 100 over 1000 1 for every 6 accessible spaces Yes No Notes 2. Each accessible parking space is at least 8 feet wide. Yes No Notes 3. Each accessible space shall have a sign showing the International Symbol of Accessibility and notification that violators are subject up to a $200.00 fine. Yes No Notes 4. Each sign shall be centered at the head end of the space and mounted between 60 inches to 66 inches above the parking surface measured to the bottom of the sign. Yes No Notes 5. One in six accessible parking spaces shall be van accessible (having a height clearance of 98 inches minimum) Yes No N/A Notes 6. Where not all accessible spaces have the 98 inch minimum clearance, van accessible spaces shall provide a sign indicating "van accessible". Yes No N/A Notes 7. All accessible parking spaces shall have an adjacent access aisle measuring a minimum of 8 feet in width. Two parking spaces can share the same access isle. Yes No Notes 8. Van accessible parking spaces that are angles shall have the access aisle located on the passenger side of the parking space. Yes No N/A Notes 9. Each access aisle shall be provided with a sign indicating "No Parking". Yes No N/A Notes 10. Access aisle signs shall be centered at the head end of the access aisle and mounted between 60 and 66 inches above the surface of the access aisle measured to the bottom of the sign. Yes No N/A Notes 11. Where the access aisle sign would obstruct a curb ramp or pedestrian route, the no parking designation shall be provided on the surface of the access aisle. Yes No N/A Notes 12. Where the parking space and access aisle are located in an enclosed structure or otherwise protected from the elements, the no parking designation shall be permitted to be provided on the surface of the access aisle. Yes No N/A Notes 13. The slope of each accessible parking space and access aisle shall not exceed 1:48. Yes No Notes 14. Each access aisle shall connect to an accessible route. Yes No N/A Notes 15. Accessible spaces shall be located as near as possible to an accessible building entrance. Yes No N/A Notes c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A MURAL LOCATED Agenda Item: AT 22 1 st AVE. NE. Department: Planning LICENSE SECTION Meeting Date: 9/28/2021 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Morgan Baum/Todd Lake Arts has applied for a Conditional Use Permit to put up a mural on the west side of the Clay Coyote, located at 22 1st Ave. NE. The mural will be painted directly onto the building. The Planning Commission considered this item at its September 21, 2021. Nobody from the public spoke regarding this request. The applicant provided a brief overview of what they are proposing. The Planning Commission did not have any questions. The Planning Commission voted unanimously to recommend approval of the requested Conditional Use Permit. BOARD ACTION REQUESTED: Approval of Conditional Use Permit. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15353 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A CONDITIONAL USE PERMIT FOR A MURAL IN THE MAIN STREET AREA DISTRICT LOCATED AT 22 1sT AVE NE. TODD LAKE ARTS, APPLICANT. FACTS 1. Todd Lake Arts, LLC are the owners of land located at 22 1st Avenue NE, Hutchinson, Minnesota; and 2. Todd Lake Arts, LLC has applied for a conditional use permit to allow a mural on the west wall of their building in the Main Street Area District; and 3. The subject property is legally described as: Lot 1 Ex E82', Block 49, Townsite of Hutchinson, North Half 4. The property is located in the C-3 Zoning District. 5. The request for a conditional use permit is required because of Section 154.042 (E) (10) of the Hutchinson Zoning Ordinance. 6. Following a public hearing on the application, the City of Hutchinson Planning Commission has recommended approval of the Conditional Use Permit on September 21, 2021 with the following findings and conditions: a. A new conditional use permit is required if a new, different mural replaces the subject mural. 7. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on September 28, 2021 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. A new conditional use permit is required if a new, different mural replaces the subject mural. APPLICABLE LAW 8. The conditional use permit request meets the following standards as required in Section 154.175 of the City of Hutchinson Municipal Code. (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, Findings of Fact — Resolution 15353 Conditional Use Permit 22 1st Ave NE 09/28/2021 Page 2 utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 1. The proposed use is desirable and will contribute to the general welfare of the neighborhood in the subject location and is a service that serves the public interest and contributes to the welfare of the community. 2. The proposed building is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare. 3. The proposed use will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable zoning district regulations, just as they are used today. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a Conditional Use Permit to allow Todd Lakes Art, LLC, applicant, to allow a mural in the Main Street Area District located at 22 lst Ave NE is hereby approved. Adopted by the City Council this 28th day of September, 2021. ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor STAFF REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: September 16, 2021 for September 21, 2021, Planning Commission Meeting Application: CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A MURAL LOCATED AT 22 Ist AVE. NE. Applicant: Morgan Baum/Todd Lake Arts CONDITIONAL USE PERMIT FOR MURAL Morgan Baum/Todd Lake Arts has applied for a Conditional Use Permit to put up a mural on the west side of the Clay Coyote, located at 22 lst Ave. NE. The mural will be painted directly onto the building. N * Indicates property described in this notice ' FIRSTAVE NE Conditional Use Permit 22 1st Ave. NE Planning Commission — 9-21-21 Page 2 GENERAL INFORMATION Existing Zoning: C-3 Central Commercial District Property Location: 22 1st Avenue NE Lot Size: .075 acres Existing Land Use: Commercial Adjacent Land Use: Commercial Adjacent Zoning: C-3 — Central Commercial District Comprehensive Land Use Plan: Mixed Use Applicable Regulations: Sections 154.042(E) (10) Analysis: Overview - The applicant is seeking to put a mural on the west side of the Clay Coyote (see attached image). The mural will be painted directly onto the building. Public Arts Commission: The Public Arts Commission also had a chance to review the proposal and does not have any specific concerns or recommended conditions. City Staff Review City staff reviewed the proposal and do not have any concerns. Conditional Use Permit: The Conditional Use Permit (CUP) is required per section 154.042(E) (10) of City Code. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and Conditional Use Permit 22 lst Ave. NE Planning Commission — 9-21-21 Page 3 (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Recommendation: Staff recommends approval of the proposal with the following conditions: 1. A new conditional use permit is required if a new, different mural replaces the subject mural. CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 9/15/21 - 9/28/21 Check Date ------------------- 09/10/2021 Check ----------------------- EFT1536 Vendor Name --------------------------------------------------------------------- EFTPS Description ------------------------------------------------------------------------------------------------------ Payroll 8/22/21- 9/4/21 Amount ----------------T-2--- 70,911.24 09/10/2021 EFT1537 Child Support Payroll 8/22/21- 9/4/21 415.78 09/10/2021 EFT1538 MN Dept of Revenue Payroll 8/22/21- 9/4/21 13,922.07 09/10/2021 EFT1539 Provident Life Payroll 8/22/21- 9/4/21 493.04 09/10/2021 EFT1540 PERA Payroll 8/22/21- 9/4/21 56,408.81 09/10/2021 EFT1541 Further HSA Payroll 8/22/21- 9/4/21 13,700.77 09/10/2021 EFT1542 Mission Square Payroll 8/22/21- 9/4/21 3,652.84 09/10/2021 EFT1543 VOYA Payroll 8/22/21- 9/4/21 460.00 09/10/2021 EFT1544 MNDCP Payroll 8/22/21- 9/4/21 350.00 09/10/2021 100669 NCPERS Payroll 8/22/21 - 9/4/21 304.00 09/10/2021 100670 HART Payroll 8/22/21- 9/4/21 616.65 09/28/2021 100671 48FORTY SOLUTIONS, LLC PALLETS - COMPOST 31,336.02 09/28/2021 100672 AARON BOTTKO WOODS RETRACTABLE BANNER STANDS - CREEKSIDE 600.00 09/28/2021 100673 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 556.26 09/28/2021 100674 ADVANCED ENGINEERING & ENVIRONMENTAL W WTF & WTP SCADA DESIGN 7/31 - 9/3/21 28,906.51 09/28/2021 100675 ADVANCED POWER SERVICES, INC GENERATOR INSPECTIONS - WATER & WWTP 1,080.00 09/28/2021 100676 ALTERNATIVE BUSINESS FURNITURE NEW OFFICE CHAIRS FOR COUNCIL CHAMBERS 3,066.36 09/28/2021 100677 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 133.52 09/28/2021 100678 ANIMAL MEDICAL CENTER ON CROW RIVER AUG PROCESSING/BOARDING - POLICE 291.00 09/28/2021 100679 ARAMARK CLEANING SERVICES - LIQUOR HUTCH 197.52 09/28/2021 100680 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 806.55 09/28/2021 100681 AUTO VALUE - GLENCOE EQUIPMENT PARTS - HATS 355.66 09/28/2021 100682 AUTO-CHLOR SYSTEM AUG DISHWASHER SERVICE - SR DIN 220.00 09/28/2021 100683 BAILEY NURSERIES INC TREES - STREETS 5,271.68 09/28/2021 100684 BARGEL, DIETER UB refund for account: 3-443-8450-8-02 16.34 09/28/2021 100685 BAUER BUILT INC TIRES - STREETS 526.44 09/28/2021 100686 BEACON ATHLETICS REPL PITCHERS PLATE - PARKS 57.00 09/28/2021 100687 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 3,294.58 09/28/2021 100688 BERNICK'S SUPPLIES - WATERPARK 300.00 09/28/2021 100689 BIRR, TOBY UB refund for account: 1-480-7360-8-04 41.64 09/28/2021 100690 BOLTON & MENK INC. OTTER & CAMPBELL LAKES PRE DESIGN WORK 6,269.50 09/28/2021 100691 BRADLEY SECURITY LLC DUPLICATE KEYS & GAIN ENTRY - POLICE 171.00 09/28/2021 100692 BRANDON TIRE CO VARIOUS TIRE REPAIRS - PARKS 241.37 09/28/2021 100693 BRAUN INTERTEC CORP NEW POLICE STATION: ENVIRO SERVICES THRU 9/3/21 2,925.00 09/28/2021 100694 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 16,465.41 09/28/2021 100695 BUFFALO CREEK ENTERPRISES COST OF GOODS SOLD - LIQUOR HUTCH 109.56 09/28/2021 100696 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 31,583.18 09/28/2021 100697 CARD SERVICES SUPPLIES - SR CTR 58.05 09/28/2021 100698 CARS ON PATROL SHOP LLC VARIOUS REPAIRS & TOWS - POLICE 1,746.23 09/28/2021 100699 CARTER, DION REIMB: SAFETY FOOTWEAR - REFUSE 175.00 09/28/2021 100700 CENTRAL HYDRAULICS EQUIPMENT PARTS & REPAIRS - MULTIPLE DEPTS 2,206.40 09/28/2021 100701 CENTRAL MCGOWAN OPERATING SUPPLIES - HATS 410.71 09/28/2021 100702 CHAPPELL CENTRAL INC. SOLENOID, GAS VALVE, LABOR, RELAYS, BULB - WATER 2,064.36 09/28/2021 100703 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 193.01 09/28/2021 100704 COMMISSIONER OF TRANSPORTATION USED STERTIL-KONI WHEEL LIFTS (CORDED) - STREETS 10,000.00 09/28/2021 100705 CORNER POST EROSION CONTROL SOUTHFORK POND IMPROVEMENTS & BLVD LANDSCAPING 2,871.50 09/28/2021 100706 CRANE ENGINEERING PUMP INSPECTIONS & MATERIAL- WWTP 1,750.00 09/28/2021 100707 CREEKSIDE SOILS MULCH, COMPOST - MULTIPLE DEPTS 276.14 09/28/2021 100709 CUMMINS NPOWER LLC INSPECTION & REPAIR - POLICE 1,367.26 09/28/2021 100710 CUSTOM INSTALLATIONS 1/2 PYMTTO REPAIRTILE ON POOL 3,271.66 09/28/2021 100711 CZECH, RANDY REIMB: PARKING FOR MRWA CONF - WWTP 24.00 09/28/2021 100712 DANIELS SHARPSMART INC SHARPS CONTAINER DISPOSAL - SAFETY COMMITTEE 11.17 09/28/2021 100713 E2 ELECTRICAL SERVICES INC VARIOUS REPAIRS - MULTIPLE DEPTS 7,736.99 09/28/2021 100714 ECOLAB PEST ELIMINATION 9/7 PEST CONTROL - POLICE 64.93 09/28/2021 100715 ECOSAFE ZERO WASTE USA INC 2021 COMPOSTABLE BAG PURCHASE 7,466.40 09/28/2021 100716 EHLERS & ASSOCIATES INC PRELIM TIF RUN: JORGENSON HOTEL PROJECT - EDA 270.00 09/28/2021 100717 ENDRESS+HAUSER EQUIPMENT PARTS - WATER 2,534.21 09/28/2021 100718 ENVIRONMENTAL TOXICITY CONTROL CHRONIC TOXICITY TESTING -WWTP 2,700.00 09/28/2021 100719 EWERT BROS INC CAMERA INSPECTION - STORM WATER 750.00 09/28/2021 100720 FARM -RITE EQUIPMENT STRIKER, LATCH, SENSORS, NUTS, BOLTS - STREETS 486.07 09/28/2021 100721 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,520.05 09/28/2021 100722 FEDEX BAGGER: GEAR MOTOR - COMPOST 81.78 09/28/2021 100723 FENSKE'S STUMP REMOVAL STUMP REMOVALS 8/17 - 8/25 - STREETS 32,460.00 09/28/2021 100724 FIRST ADVANTAGE LNS OCC HEALTH SOLU DRUG TESTING 162.38 09/28/2021 100725 FIRST STATE TIRE RECYCLING TIRE RECYCLING - HATS 785.05 09/28/2021 100726 FLAIR FOUNTAINS LLC AERATOR/FOUNTAIN - STORM WATER 3,000.00 09/28/2021 100727 FLOW CONTROL AUTOMATION INC NEW ACTUATOR - WWTP 4,994.00 09/28/2021 100728 FORCE AMERICA REPAIR KIT FOR STREETS TRAILER 502.46 09/28/2021 100729 FOSTER MECHANICAL CITY CENTER BOILER REPLACEMENT & VARIOUS REPAIRS 42,806.16 09/28/2021 100730 FURTHER September 2021 HSA/FSA Adm. Fees 335.30 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 9/15/21 - 9/28/21 Check Date -------------------------------------------- 09/28/2021 Check 100731 Vendor Name ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- GAVIN, JANSSEN & STABENOW, LTD Description AUG PROSECUTIONS - LEGAL Amount 3,300.00 09/28/2021 100732 GERTENS PALLETS - COMPOST 5,432.00 09/28/2021 100733 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,693.24 09/28/2021 100734 HACH COMPANY CHEMICALS - WATER 1,397.48 09/28/2021 100735 HANSEN GRAVEL INC. GRANITE SAND & CONBIT - PARKS 566.00 09/28/2021 100736 HENDERSON, TYLER UB refund for account: 3-250-5650-8-03 21.78 09/28/2021 100737 HILLYARD / HUTCHINSON CLEANING SUPPLIES - MULTIPLE DEPTS 660.05 09/28/2021 100738 HJERPE CONTRACTING EMERG REPAIR OF LEAKING GATE VALVE - WATER 5,553.85 09/28/2021 100739 HOLT MOTORS INC STRAPS - STREETS 182.28 09/28/2021 100740 HOLT-PETERSON BUS 10/13 CHAN HASSAN THEATER - SR CTR 620.00 09/28/2021 100741 HUTCHFIELD SERVICES INC SEPT JANITORIAL SERVICES - HATS 1,415.00 09/28/2021 100742 HUTCHINSON CHAMBER & TOURISM ADDITIONAL JULY 2021 LODGING TAX 107.09 09/28/2021 100743 HUTCHINSON CO-OP AUG FUEL & SERVICES - MULTIPLE DEPTS 8,516.59 09/28/2021 100744 HUTCHINSON UTILITIES UTILITIES 8/1 - 9/1-21 74,498.47 09/28/2021 100745 HUTCHINSON UTILITIES 3RD QTR 2021 BILLING: BRANDON FITZPATRICK - IT 15,068.63 09/28/2021 100746 HUTCHINSON WHOLESALE #1550 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 878.01 09/28/2021 100747 HUTCHINSON, CITY OF AUG STORM DRAINAGE - MULTIPLE DEPTS 6,557.42 09/28/2021 100748 INDELCO PLASTICS CORPORATION UNIONS, FLAGES, VALVES - WWTP 431.15 09/28/2021 100749 INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERIES - HATS 201.94 09/28/2021 100750 ISD #423 JULY 2021 COMM ED CLASSES 4,097.56 09/28/2021 100751 J & B PALLET, LLC PALLETS - COMPOST 11,424.00 09/28/2021 100752 JAUNICH, MATT REIMB: ARPA MTG & MCMA CONF - ADMIN 219.52 09/28/2021 100753 JLR GARAGE DOOR SERVICE MOVE TRACK & LUBE - POLICE 125.00 09/28/2021 100754 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 13,917.22 09/28/2021 100755 JOHNSTONE SUPPLY HUMIDITY CONT - ARENA 199.60 09/28/2021 100756 KODRU-MOONEY OX DITCH RAS PUMP CHECK VALVES - WWTP 7,821.48 09/28/2021 100757 KOEPPEN, DOROLYN UB refund for account: 1-575-9480-8-01 55.40 09/28/2021 100758 KOHLS SWEEPING SERVICE 8/4 - 8/31 DOZER PILING - CREEKSIDE 845.00 09/28/2021 100759 KRIS ENGINEERING ADAPTER PLATES, EDGE, CURBRUNNER 4,140.08 09/28/2021 100760 KWIK TRIP CONCESSION SUPPLIES - WATERPARK 2,911.89 09/28/2021 100761 L & P SUPPLY CO GATOR RENTAL & SUPPLIES - MULTIPLE DEPTS 890.00 09/28/2021 100762 LEAGUE OF MN CITIES 2021-2022 MEMBERSHIP DUES 13,803.00 09/28/2021 100763 LEAGUE OF MN CITIES -INS TRUST 4TH QTR WORKMEN'S COMP & INSURANCE PREMIUMS 138,841.00 09/28/2021 100764 LENARZ, TROY TEAM PHOTOS - REC 599.00 09/28/2021 100765 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 38,463.17 09/28/2021 100766 LOGIS SEPT BASE, SERVICES & TRAINING - MULTIPLE DEPTS 9,055.50 09/28/2021 100767 LUBE-TECH & PARTNERS, LLC SUPPLIES & REPAIR - HATS 5,587.09 09/28/2021 100768 M-R SIGN SIGNS - STREETS 173.46 09/28/2021 100769 MADDEN GALANTER HANSEN LLP JULY LABOR RELATIONS - POLICE 180.00 09/28/2021 100770 MARCO TECHNOLOGIES, LLC 8/25 - 9/25-21 PRINTING CONTRACT - MULTIPLE DEPTS 301.52 09/28/2021 100771 MARIE RIDGEWAY LICSW, LLC MENTAL HEALTH CHECK IN/CONSULT - POLICE 110.00 09/28/2021 100772 MARTI N-M CALLISTER PUBLIC SAFETY ASSIVITS - POLICE 1,100.00 09/28/2021 100773 MCLEOD COUNTY AUDITOR -TREASURER 1164 BENJAMIN AVE SE 2ND HALF PROPERTY TAXES 8,875.16 09/28/2021 100774 MCLEOD COUNTY COURT ADMINISTRATOR BAIL - POLICE 300.00 09/28/2021 100775 MCLEOD COUNTY RECORDER RESOLUTIONS & ORDINANCES - MULTIPLE DEPTS 456.11 09/28/2021 100776 MEEKER COUNTY SHERIFF'S OFFICE SUBPOENA SERVED - LEGAL 80.00 09/28/2021 100777 MEEKER WASHED SAND & GRAVEL SAND - COMPOST 4,352.07 09/28/2021 100778 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 768.25 09/28/2021 100779 MEYER LABORATORY INC WATER FLAKES - PARKS 436.54 09/28/2021 100780 MIDWEST LIFT WORKS LIFT REPAIRS - STREETS 528.30 09/28/2021 100781 MILLNER HERITAGE VINEYARD & WINERY COST OF GOODS SOLD - LIQUOR HUTCH 903.00 09/28/2021 100782 MINI BIFF RENTALS - PARKS 398.26 09/28/2021 100783 MINNESOTA DEPT OF LABOR & INDUSTRY PRESSURE VESSEL INSPECTION - POLICE 10.00 09/28/2021 100784 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING & RENTAL - MULTIPLE DEPTS 11,378.36 09/28/2021 100785 MN DEPT OF TRANSPORTATION COOP CONST AGMT #1034522 - STREETS 22,291.20 09/28/2021 100786 MN FALL MAINTENANCE EXPO 1 DAY GENERAL REGISTRATION (15) - STREETS 450.00 09/28/2021 100787 MN FALL MAINTENANCE EXPO 1 DAY GENERAL ADMISSION (1) - STREETS 30.00 09/28/2021 100788 MNDRIVERSMANUALS.COM COMMERCIAL MANUALS - MV 311.96 09/28/2021 100789 MRPA JOB POSTING: FAC MAINT TECH - ARENA 125.00 09/28/2021 100790 MUDDY COW REFUND: PRO -RATED LIQUOR LICENSE 796.91 09/28/2021 100791 MYGUY INC. 1 YR LEASE BLENDCO TANK - HATS 30.00 09/28/2021 100792 NERO ENGINEERING LLC AUG WWTP HEADWORKS PROJECT CONSULTING FEES 26,686.20 09/28/2021 100793 NORTH CENTRAL LABORATORIES SODIUM HYDROXIDE, ALUM WEIGH DISHES - WWTP 359.59 09/28/2021 100794 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS - STREETS 325.52 09/28/2021 100795 O'REILLY AUTO PARTS REPAIR & MAINT SUPPLIES - PARKS 111.81 09/28/2021 100796 OFFICE DEPOT OFFICE SUPPLIES - HATS 261.16 09/28/2021 100797 OLSON, SHIRLEY REFUND: TACKLE FOOTBALL - REC 85.00 09/28/2021 100798 OVERHEAD HOIST & CRANE SPECIALISTS CRANE & HOIST INSPECTIONS - MULTIPLE DEPTS 1,475.00 09/28/2021 100799 PACKEDGE CORPORATION CHAIN CONVEYOR GUIDE, CYLINDERS, UNISTRU - COMPOST 2,287.99 ,09/28/2021 .100800 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,313.25 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 9/15/21 - 9/28/21 Check Date ------------------- 09/28/2021 Check ----------------------- 100801 Vendor Name --------------------------------------------------------------------- PEOPLEREADY INC Description ------------------------------------------------------------------------------------------------------ CREEKSIDE TEMP STAFFING Amount ---------------------- 1,562.88 09/28/2021 100802 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 21,985.31 09/28/2021 100803 PINE PRODUCTS INC PINE BARK - COMPOST 2,215.00 09/28/2021 100804 PIONEER ATHLETICS / PIONEER MFG BRITE STRIPE - PARKS 2,693.50 09/28/2021 100805 PLUNKETTS PEST CONTROL 9/1 PEST CONTROL - LIQUOR HUTCH 709.08 09/28/2021 100806 PREMIER TECH CHRONOS GEARMOTOR- COMPOST 2,162.28 09/28/2021 100807 PREMIUM WATERS 5 GAL - PARKS 18.99 09/28/2021 100808 QUILL CORP OFFICE SUPPLIES - POLICE 97.73 09/28/2021 100809 QUINLIVAN & HUGHES P.A. REVIEW COURT NOTICE: ULLAND - LEGAL 90.00 09/28/2021 100810 RAMY TURF PRODUCTS TUFF TURF MIX - CEMETERY 551.00 09/28/2021 100811 RED BULL DISTRIBUTION COMPANY, INC. COST OF GOODS SOLD - LIQUOR HUTCH 180.00 09/28/2021 100812 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 4,481.30 09/28/2021 100813 ROLLING FORKS VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 299.94 09/28/2021 100814 ROYAL WASH HOUSE 7/1 - 8/11 LAUNDRY SERVICES - EV CTR 416.65 09/28/2021 100815 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 120.15 09/28/2021 100816 SITEONE LANDSCAPE SUPPLY HERBICIDE - PARKS 1,509.67 09/28/2021 100817 SKYLINE AGGREGATE BITCON MIX - PARKS 433.39 09/28/2021 100818 SOUTHERN MINNESOTA INSPECTION AUTO -LIFT INSPECTIONS - HATS/PARKS 944.45 09/28/2021 100819 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 2O,350.29 09/28/2021 100820 SRF CONSULTING GROUP S GRADE RD @ DALE ST IMPV: THRU 8/31/21 - ENG 2,202.64 09/28/2021 100821 STANDARD PRINTING-N-MAILING BILLING, POSTAGE, ENVELOPES - MULTIPLE DEPTS 2,170.53 09/28/2021 100822 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 362.96 09/28/2021 100823 STREICH TRUCKING CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 1,310.00 09/28/2021 100824 SUN LIFE FINANCIAL SEPTEMBER DENTAL CLAIMS & ADMIN FEES 7,534.60 09/28/2021 100825 SYSCO WESTERN MN CONCESSION SUPPLIES - REC 64.89 09/28/2021 100826 TACTICAL SOLUTIONS CERTIFICATIONS OF RADAR & LASER UNITS - POLICE 288.00 09/28/2021 100827 TALL SALES COMPANY AUG 2021 CREEKSIDE SALES COMMISSION 977.81 09/28/2021 100828 TEK MECHANICAL 5 GAL GLYCOL - WWTP 372.08 09/28/2021 100829 TELECKY, JOSH REPLACE 20' CITY SIDEWALK - STREETS 700.00 09/28/2021 100830 TERMINAL SUPPLY CO EQUIPMENT PARTS - HATS 642.87 09/28/2021 100831 THOMPSON, CHERYL REFUND: CANCELLED CAMPGROUND SITE - PARK 65.00 09/28/2021 100832 THOMSON REUTERS-WEST AUG ONLINE/SOFTWARE SUBSC - MULTIPLE DEPTS 1,253.60 09/28/2021 100833 TITAN MACHINERY CLAMPS,O-RINGS - COMPOST 48.34 09/28/2021 100834 TRAFFIC MARKING SERVICE INC 2021 LONG LINE STRIPING - STREETS 9,112.31 09/28/2021 100835 TRAUT COMPANIES 75% COST SHARE WELL SEALING - WATER 3,093.75 09/28/2021 100836 UNITED FARMERS COOP MID -GRADE LEAD FREE FUEL- HATS 22,140.72 09/28/2021 100837 UNUM LIFE INSURANCE CO OF AMERICA OCTOBER LIFE INSURANCE 2,828.85 09/28/2021 100838 UPONOR INC TAX ABATEMENT - 1ST HALF 2021 13,218.48 09/28/2021 100839 UTILITY CONSULTANTS INC LAB SAMPLE TESTING - WWTP 807.50 09/28/2021 100840 VERIZON WIRELESS AUG 03 - SEP 02 PHONE SERVICES - POLICE 40.83 09/28/2021 100841 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 14,888.65 09/28/2021 100842 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 462.10 09/28/2021 100843 VIKING SIGNS & GRAPHICS INC SIGNS - MULTIPLE DEPTS 645.00 09/28/2021 100844 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 977.25 09/28/2021 100845 WASTE MANAGEMENT OF WI -MN REFUSE DISPOSAL FEES TO LANDFILL 18,940.55 09/28/2021 100846 WATER CONSERVATION SERVICE INC LEAK LOCATES - WATER 1,092.58 09/28/2021 100847 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 372.93 09/28/2021 100848 WEST CENTRAL SANITATION INC. AUG REFUSE - MULTIPLE DEPTS 51,001.65 09/28/2021 100849 WILKENS INDUSTRIES COMPOST TRAILER CLAMPS 114.70 09/28/2021 100850 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 1,444.50 09/28/2021 100851 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 775.71 09/28/2021 100852 WM MUELLER & SONS PATCHING, ASPHALT - MULTIPLE DEPTS 3,273.68 09/28/2021 100853 ZEP SALES AND SERVICE ZEP MM CLEANER - HATS 211.66 09/28/2021 100854 ZIPF, ANNE UB refund for account: 3-230-7300-3-00 52.47 Total - Check Register A: $ 1,122,837.48 Department Purchasing Card Activity - August 2021 Date Dept Vendor Name Description Amount 8/5/2021 PLANNING DEPARTMENT OF LABOR & INDUSTRY Training Kyle Dimler 25.00 8/5/2021 PLANNING DEPARTMENT OF LABOR & INDUSTRY Training Dave Halquist 25.00 8/5/2021 PLANNING DEPARTMENT OF LABOR & INDUSTRY Training Kyle Dimler 25.00 8/5/2021 PLANNING DEPARTMENT OF LABOR & INDUSTRY Training dave halquist. 25.00 8/9/2021 PLANNING AMAZON Door lock 109.80 8/5/2021 PARK AND REC AMAZON Colored Cardstock Teal, Yellow, Purple, Pink, Orange 78.95 8/5/2021 PARK AND REC AMAZON Staples, Disinfecting wipes, Permanent markers, Packaging tape 91.88 8/6/2021 PARK AND REC WAL-MART Concessions Supplies 132.01 8/9/2021 PARK AND REC ALDI Concessions Supplies 20.76 8/9/2021 PARK AND REC ALDI Paper Plates 21.48 8/9/2021 PARK AND REC ALDI Utensil Set, Basket 15.69 8/9/2021 PARK AND REC HORIZON POOL SUPPLY Chem-chem Express Filter Cleaner 1,219.85 8/9/2021 PARK AND REC AMAZON Concessions Supplies 100.00 8/9/2021 PARK AND REC AMAZON Concessions Supplies 130.46 8/10/2021 PARK AND REC IN WAYZATA BAY CHARTERS Remaining payment for Senior Trip participants 740.38 8/11/2021 PARK AND REC WHENIWORK.COM Employee Scheduling Software 112.00 8/11/2021 PARK AND REC SNIPERSEDGEHOCKEY Credit for tax charges on previous purchase (34.49) 8/11/2021 PARK AND REC TRACFONE Tracfone Subscription for Senior Trip Phone 110.50 8/11/2021 PARK AND REC EPIC SPORTS Catchers Mitt, Youth Mouth guards 182.64 8/13/2021 PARK AND REC ST PAUL SAINTS BASEBALL Saint Paul Saints Senior Tour 75.52 8/13/2021 PARK AND REC ST PAUL SAINTS BASEBALL Saint Paul Saints Senior Tour 1,017.44 8/16/2021 PARK AND REC WAL-MART Whipped Topping, Sprinkles, Almond Milk 37.38 8/16/2021 PARK AND REC ATHLETIC STUFF Youth Mouth Guards 119.98 8/16/2021 PARK AND REC AMAZON Stand up Desk Converter 139.99 8/17/2021 PARK AND REC AMAZON Cork Bulletin Board 77.92 8/19/2021 PARK AND REC WAL-MART Printer Ink 57.08 8/23/2021 PARK AND REC WAL-MART Concessions Supplies 109.90 8/23/2021 PARK AND REC ALDI Almond Milk 10.74 8/23/2021 PARK AND REC WAL-MART Concessions Supplies 135.52 8/23/2021 PARK AND REC BASEBALL SAVINGS Softball Catchers Mitt 86.24 8/24/2021 PARK AND REC EPIC SPORTS Refund for Out of Stock Item - Catchers Mitt (83.23) 8/27/2021 PARK AND REC AMAZON Security Camera Warning Stickers 17.99 8/30/2021 PARK AND REC WAL-MART Mini Muffins, Sweet Relish, Ketchup, Hot Dog Buns, Hot Dogs 66.53 8/30/2021 PARK AND REC WAL-MART Lunchables, Pickles, String Cheese, Hot Dog Buns, Hot Dogs 43.30 8/30/2021 PARK AND REC AMAZON Popcorn Oil 46.60 8/9/2021 FINANCE WAL-MART City Center - soda for vending machine 90.70 8/12/2021 FINANCE SPS COMMERCE Compost - SPS Commerce fees 225.60 8/17/2021 FINANCE AMAZON City Center - mechanical pencils 16.82 8/23/2021 FINANCE AMAZON City Center - Booklet envelopes 40.26 8/23/2021 FINANCE AMAZON Fire - 3 extrication collar bags 88.66 8/23/2021 FINANCE AMAZON Fire - 1 trauma bag 108.89 8/23/2021 FINANCE AMAZON City Center - Pencils and Pens 29.50 8/24/2021 FINANCE AMAZON Fire - 2 Trauma bags 217.80 8/18/2021 FINANCE AMAZON Sharpie Highlighters 5.47 8/25/2021 FINANCE AMAZON Thermal Paper Rolls - DMV 23.99 8/25/2021 FINANCE AMAZON BIC Ballpoint Pens - DMV 11.98 8/27/2021 FINANCE AMAZON Disinfectant Wipes - DMV 55.79 8/29/2021 FINANCE AMAZON Brochure Holders 31.17 8/29/2021 FINANCE AMAZON 2 Gallon Ziploc Bags 18.90 8/29/2021 FINANCE AMAZON 12 Pack Mechanical Pencils 34.92 8/29/2021 FINANCE AMAZON Highland Sticky Notes 7.93 8/30/2021 FINANCE AMAZON Case of 1000 Paper Cups 69.30 8/26/2021 CREEKSIDE CEI CONVENTION SERVICES Booth furnishings - UH Sept 17, 2021 show 109.77 8/23/2021 CREEKSIDE VALLEY EXPO & DISPLAY Booth furnishings - Prince Dist Sept 10-13, 2021 show 108.89 8/22/2021 CREEKSIDE HILTON Hotel for A. Kosek - Prince show 455.12 8/2/2021 LIQUOR HUTCH FACEBOOK Facebook advertising 83.07 8/11/2021 LIQUOR HUTCH MENARDS HUTCHINSON Replacement light bulbs 9.67 8/16/2021 LIQUOR HUTCH RITE INC Monthly software fees 267.19 8/23/2021 LIQUOR HUTCH WALGREENS Hand sanitizer 7.58 8/23/2021 LIQUOR HUTCH EIG CONSTANTCONTACT.COM Email blast advertising 70.00 8/27/2021 LIQUOR HUTCH ACE HARDWARE - 1315 Landscaping needs 17.24 8/30/2021 LIQUOR HUTCH TRUE BRANDS Misc items for resale 197.13 8/31/2021 LIQUOR HUTCH MINNESOTA MUNICIPAL BEVERAGE ASSOC MMBA Annual Conference registration Woods, Dorival, Niles 2,085.00 8/2/2021 PUBLIC WORKS TIMBERLAKE LODGE MWOA Conf hotel stay 491.13 8/4/2021 PUBLIC WORKS MINNESOTA POLLUTION CONTROL AGENCY Eric Moore Class B WW License Renewal 23.00 8/4/2021 PUBLIC WORKS MINNESOTA POLLUTION CONTROL AGENCY Eric Moore Class B WW License Renewal 0.57 8/6/2021 PUBLIC WORKS CIVIL AIR PATROL MAGAZINE CAP Magazine Subscription 195.00 8/6/2021 PUBLIC WORKS SYNTER RESOURCE GROUP Backhoe quick coupler return 1,365.55 8/9/20211 PUBLIC WORKS PSN MINNESOTA RWA MN Training Testing -Eric L. 255.00 8/13/20211 PUBLIC WORKS PSN MINNESOTA RWA MN MRWA Annual Fall Conf - Randy Czech 250.00 8/13/20211 PUBLIC WORKS PSN MINNESOTA RWA MN Training - John P. 150.00 Department Purchasing Card Activity - August 2021 Date Dept Vendor Name Description Amount 8/13/2021 PUBLIC WORKS CSWEA Preliminary Treatment Webinar 25.00 8/16/2021 PUBLIC WORKS PSN MINNESOTA RWA MN MRWA Annual Fall Conf-Tim Gratke 150.00 8/30/2021 PUBLIC WORKS BATTERYSHARKS COM Starting Battery for 9000 Portable Generator 50.21 8/2/2021 ADMIN ARROWWOOD RESORT & CONFERENCE CTR Hotel Stay for CGMC Summer Conference 64.64 8/2/2021 ADMIN CULVERS Lunch on Last Day of CGMC Summer Conference 10.19 8/6/2021 ADMIN BLUE NOTE WINSTED Quarterly City and County Administrators Meeting 18.34 8/12/2021 ADMIN MINNESOTA STATE COLLEGES Municipal Clerks Advanced Academy - Melissa 215.00 8/12/2021 ADMIN GPS MUNICIPAL CLERKS AND MCFOA Membership - Melissa 46.00 8/11/2021 EDA MUDDY COW HUTCHINSON Lunch with corporate site selector 35.64 8/19/2021 EDA PRO AUTO Van window motor replacement 245.12 8/19/2021 EDA WAL-MART Beverages and cleaning supplies 54.97 8/20/2021 EDA JIMMYS PIZZA Finance team lunches 76.01 8/27/2021 EDA MUDDY COW HUTCHINSON EDA Board meeting lunches 152.68 8/9/2021 POLICE TRAFFIC SAFETY STORE No parking signs 283.59 8/10/2021 POLICE IN POLICE RECORDS & INFO Training 2809 250.00 8/16/2021 POLICE AMAZON Safety pins 20.88 8/16/2021 POLICE AMAZON Office supplies 4.97 8/27/2021 POLICE AMAZON Cups 67.91 8/2/2021 FIRE WAL-MART#1738 Misc Supplies for Dept 212.38 8/5/2021 FIRE GALLS Equipment for Dept 121.49 8/6/2021 FIRE NATIONAL TRAFFIC SIGNS IN Signs for Dept 58.06 8/6/2021 FIRE AMERICAN RED CROSS Misc Supplies for Dept 252.00 8/6/2021 FIRE AMERICAN RED CROSS Misc Supplies for Dept 288.00 8/13/2021 FIRE PERKINS RESTAURANT 4332 Meal for FFs 74.40 8/16/2021 FIRE CASH WISE FOODS Misc Supplies for Dept 44.90 8/16/2021 FIRE GREEN MILL NEW ULM Meal for FFs 100.65 8/2/2021 IT AMAZON iPhone video adapter 33.00 8/10/2021IT AMAZON USB adapter 21.01 8/12/2021 IT AMAZON Micro USB cable 7.98 8/16/2021 IT AMAZON Vehicle power for DHalquist 63.37 8/16/2021 IT AMAZON Monitor Stand Sharon Armstrong to be invoice to the School District 86.99 8/16/2021 IT AMAZON Surface Pro Charger - Mike Schumann 24.99 8/18/2021 IT BESTBUY External Hard Drive for Tony Hand 64.56 8/18/2021 IT BESTBUY External Hard Drive for Tony Hand 0.15 8/18/2021 IT AMAZON Keyboard and Mouse for Tony Hand 14.95 8/19/2021 IT PDQCOM PDQ Deploy Software 1,350.00 8/23/2021 IT AMAZON Scanner for Brenda Ewing 760.00 8/23/2021 IT AMAZON Speakers for Tony Hand 12.41 8/26/2021 IT AMAZON Wireless mouse for Jared Merges 10.99 8/30/2021 IT LOGMEIN GOTOMEETING GoToMeeting LD for Matt and Tom 10.79 8/30/2021 IT AMAZON Water Park CC Swipe 62.00 Total- P-Cards: $ 17,755.62 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 9/15/21- 9/28/21 Check Date Check 100708 Vendor Name --------------------------------------------------------- CROW RIVER GLASS INC. Description ------------------------------------------------------------------------------------- GLASS, PLATE, PLEXIGLASS AT VARIOUS LOCATIONS Amount ---------------- 505.26 ------------------------------------ 09/28/2021 Total - Check Register B: $ 505.26 HUTCHINSON CITY COUNCIL C`ty'fl Request for Board Action 7AL Zwl,7 Agenda Item: Ordinance No. 21-825 - Authorizing Franchise with TDK/HTI-Uponor-Resonetics Department: Legal LICENSE SECTION Meeting Date: 9/14/2021 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In May 2019, the City granted HDI/TDK and Uponor a franchise to construct signs advertising their businesses in the right-of-way of the new street that was being constructed into the HTI campus (Industrial Blvd. NE). As you may know, a new business, Resonetics, has recently began its operations also on a part of the HTI campus and Resonetics would also like to construct a sign near the area where HTI/TDK and Uponor have their signs. In order to accomplish this, a new franchise agreement needs to be approved by the City to allow Resonetics to construct their sign in the city right-of-way. The franchise agreement is the same as the one granted to HDI/TDK and Uponor except that the area of the franchise has been enlarged to include the area that will be occupied by the Resonetics sign. Other main points of the franchise agreement are that the previous franchise agreement granted in May 2019 would be revoked and this one would take its place for a period of 20 years. All of the entities involved must have $1.5 million of liability insurance to protect the City of Hutchinson and should the businesses not use the area for signage purposes for one year, the franchise would become null and void and the area would revert to the city for its exclusive use. Under the Hutchinson City Charter, franchises must be granted pursuant to an ordinance and a public hearing must be held before final approval. It is anticipated that the hearing for this franchise agreement will be held at the September 28, 2021, meeting. Staff requests that you approve this agreement. If you have any additional questions, I would be happy to answer them at the Council meeting. BOARD ACTION REQUESTED: Hold first reading of Ordinance No. 21-825 to issue franchise to TDK/HTI-Uponor-Resonetics Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance No. 21-825 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING TDK/HTI, UPONOR N.A. AND RESONETICS THE RIGHT TO ENCROACH UPON THE PUBLIC RIGHT OF WAY OF TECHNOLOGY DRIVE N.E. IN THE CITY OF HUTCHINSON THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants Hutchinson Technology Incorporated, a Minnesota corporation, Uponor NA Asset Leasing, a Delaware corporation, and Resonetics LLC, a New Hampshire corporation, hereafter referred to as Grantees, a franchise to place, construct and maintain signage in the right of way of Technology Drive N.E., as described in Exhibit A, on certain property owned by the City of Hutchinson, described as follows: SEE ATTACHED EXHIBIT "A" Section 2. The franchise is granted for a term of 20 years commencing on the date of the acceptance of the franchise. Grantees shall file a written acceptance of the franchise with the City Administrator of the City of Hutchinson within thirty (30) days after the effective date of this ordinance. The franchise shall become effective only when the acceptance has been filed and evidence of the general liability insurance to be maintained by Grantees, as provided for in this grant of franchise, has been delivered to the City of Hutchinson. Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantees shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agent and employees (the "Indemnified Parties"), against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantees, its officers, agents or employees in the construction, operation or maintenance of their property, or arising out of the exercise of any right or privilege under the franchise, but specifically excluding all liabilities caused by or attributable to the gross negligence or willful misconduct of Grantor or any other Indemnified Party. Section 5. At all times during the term of the franchise, Grantees, and each of them, will, at their own expense, maintain in force general liability insurance, with an insurance company and with policy limits approved by the City of Hutchinson of not less than $1,500,000.00 per occurrence which approval shall not be unreasonably withheld, conditioned or delayed, such policies, being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the grantees under the franchise, and shall name the City of Hutchinson as an additional insured. Grantees shall have the right to satisfy the insurance obligations under this 081249\014\4466238.vl Section 5 through a blanket policy covering other properties, provided that insurance requirements in this Section 5 are otherwise satisfied by such blanket policy. Section 6. Grantees shall not have the right to assign the franchise or otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage or permit others to use in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson Section 7. In the event that the Grantees should cease to exist or should fail to use the franchise for one consecutive calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 8. At the point of expiration of this franchise or nullification under Section 7 of this agreement, the encroachments shall be removed from the right of way at the Grantees' expense. Section 9. The Grantees shall record this franchise agreement in the McLeod County Recorder's office within 30 days of its acceptance. Section 10. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by the Grantees. Section 11. Any other prior franchise agreements between the grantor and any of the grantees for the placement of signage in the right of way of technology drive N.E. are hereby revoked. Adopted by the City Council, this 28' day of September, 2021. Mayor Attest: City Administrator EXHIBIT "A" That part of Parcel 1 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 14, according to the recorded plat thereof, in part of the West Half of the Southeast Quarter of Section 32, Township 117 North, Range 29 West, McLeod County, Minnesota, described as follows: Beginning at the intersection of the westerly line of said Parcel 1 with the northerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-37, according to the recorded plat thereof; thence northerly, along the westerly line of said Parcel 1 a distance of 55.05 feet; thence easterly, parallel with said northerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NUMBER 43-37 a distance of 20.02 feet; thence southerly, parallel with said westerly line of Parcel 1 a distance of 55.05 feet to said northerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-37; thence westerly, along said northerly line 20.02 feet to the point of beginning. HUTCHINSON CITY COUNCIL C`ty�fl Request for Board Action 7AL Zwl,7 Agenda Item: Use of City Parking Lot Department: Administration LICENSE SECTION Meeting Date: 9/28/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Rich Westlund is requesting the use of the City of Hutchinson public parking lot located to the north of Art's Place to host a wedding reception on June 11, 2022. Mr. Westlund is part owner of Art's Place and is requesting to place a 40' x 100' tent to seat 230 people for the wedding reception. Mr. Westlund is proposing to erect the tent the morning of June 11, 2022, and have it taken down the morning of June 12, 2021. Please find attached Mr. Westlund's written request. Staff has reviewed the request and has offered the following comments/recommendations: 1) User should provide a printed sign (black on orange at least 24" square) indicating the lot will be closed on June 11, 2022, posted at the two entrances no later than June 6, 2022. 2) User should provide information about the event to all of the "neighbors". It is recommended that tenants and neighboring buildings are notified by the week of June 6, 2022. It is recommended that fliers are placed on vehicles parked in the lot a few days before the event. 3) While the City could provide necessary traffic control barricades, placing them in the boulevard the Thursday or Friday prior to the event, the user should be responsible for setting them either Thursday or Friday evening (after work) as may be necessary for erecting the tent. 4) The user is responsible for cleaning up the lot and reopening the lot for parking by no later than Sunday evening (June 12, 2022)/early Monday morning (June 13, 2022) (before Monday's workday). 5) May want to consider requesting the sound amplification requirements be modified to allow for outdoor music 6) Non -compliant parking issues need to be discussed for vehicles that may need to be towed/removed prior to the event. Staff will be looking for direction on the requirements the Council would like to see put in place, if any, for this request. BOARD ACTION REQUESTED: Approve/deny use of City parking lot on June 11, 2022, for wedding reception as requested by Rich Westlund Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 9/10/21 Honorable Mayor and City Council, The purpose of this letter is to ask for approval of a 40' x 100' tent to be placed adjacent to Art's Place in the City of Hutchinson parking lot. This will be for a wedding gathering for my son, Eric, on June 11, 2022. At this point, we plan to have the band play indoors at Art's Place, but may want to keep the option open to have them play under the tent. The tent would be erected the morning of June 11 and be taken down the following morning, June 12. I am one of the owners of Art's Place and will be using the building as the event location; 230 people are expected at the reception. The plan is to set the tent up on the north side of Art's Place in the city parking lot. The tent will be rented from K&K FunTime out of Watertown; they have been in business for many years and I have used them several times in the past. I have been extremely pleased with the quality work that they do in set up and take down of the tent. Stakes would be drilled down to secure the tent. On the north side, my hope is that they will be able to drill the stakes between the north side of the city lot and the south side of Dr. Mach's parking lot. While speaking to K&K FunTime, I notified them that the City of Hutchinson may be concerned with drilling holes into their new lot. I was told that, after the tent is taken down, they fill the holes in and use tar plugs to close them. They said that, unless you were looking, you would never know where the stakes were placed. Tent 40' x 100' Franklin Street Sidewalk Respec lly, Rich Westlund 320-583-8047 Art's Place HUTCHINSON CITY COUNCIL C`ty'fl Request for Board Action 7AL Zwl,7 Agenda Item: Resolution No. 15357 Implementation of the Labor Agreement between the City Department: Administration LICENSE SECTION Meeting Date: 9/28/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Attached for your review and consideration are Resolution No 15357 - Implementation of the Labor Agreement between the City & Law Enforcement Labor Services, Inc. (LELS) Representing Hutchinson PD Sergeants LOCAL #458 and the 2021 labor agreement/contract between the City of Hutchinson and LELS. Negotiations for this initial contract with the Police Sergeant grroup were held various times in 2020 and 2021. Mayor Forcier and Council member Christensen participated in the negotiation process as members of the group representing management. The City was represented by legal counsel from the Madden Galanter Hansen law firm. A tentative agreement was reached and ratified by the bargaining unit for the one-year term of January 1 - December 31, 2021. The tentative agreement also includes the Memorandum of Understanding (MOU) regarding contributions of sick leave paid out at retirement to a Post Employment Health Care Savings Plan, as is done for non -union employees. The one-year term was agreed upon in part due to the wage study the City is currently conducting and anticipating completing by the end of 2021. BOARD ACTION REQUESTED: Consideration and approval of Resolution No 15357 - Implementation of the Labor Agreement between the City & Law Enforcement Labor Services, Inc. Representing Hutchinson PD Sergeants LOCAL #458 for the period of January 1 --- -- - —-- -- o Fiscal Impact: Funding Source: General Fund Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15357 CITY OF HUTCHINSON Resolution Approving the Implementation of the Labor Agreement between the City & Law Enforcement Labor Services, Inc. Representing Hutchinson Police Department Sergeants LOCAL #458 WHEREAS, the Law Enforcement Labor Services, Inc. Local #458 is the exclusive representative for certain licensed police sergeant employees ("the bargaining unit") employed by the City of Hutchinson ("the City"); and WHEREAS, the City and the bargaining unit have met and negotiated terms of the initial collective bargaining agreement for the Police Sergeant unit and have reached a tentative agreement that will be effective, if approved, January 1, 2021 and will expire December 31, 2021; and WHEREAS, the attached document is the proposed collective bargaining agreement that has been approved by the Police Sergeant unit. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hutchinson hereby adopts the resolution and approves the attached collective bargaining agreement between the City of Hutchinson and Law Enforcement Labor Services, Inc. Local #458; and BE IT FURTHER RESOLVED, that the City Council authorizes the Mayor and the City Administrator to execute the attached collective bargaining agreement. Adopted by the Hutchinson City Council this day of 12021. Gary Forcier, Mayor Matt Jaunich, City Administrator LABOR AGREEMENT BETWEEN �P� City of Hutchinson MN W ZL He LLS Law Enforcement Labor Services, Inc. REPRESENTING: Hutchinson PD Sergeants I LOCAL # 458 TABLE OF CONTENTS Article1 Purpose of Agreement............................................................................................. 1 Article2 Recognition............................................................................................................. l Article3 Definitions............................................................................................................... 1 Article4 No Strike................................................................................................................. 2 Article5 Employer Authority ................................................................................................ 2 Article6 Union Security........................................................................................................ 2 Article 7 Employee Rights — Grievance Procedure ............................................................... 3 ............................... Article8 Savings Clause........................................................................................................ 5 Article9 Seniority .................................................................................................................. 5 Article10 Discipline................................................................................................................ 6 Article 11 Work Schedules and Overtime............................................................................... 7 Article12 Court Time.............................................................................................................. 8 Article13 Insurance................................................................................................................. 8 Article14 Uniforms................................................................................................................. 9 Article15 Injury on Duty ......................................................................................................... 9 Article16 Holidays.................................................................................................................. 9 Article17 Vacations................................................................................................................. 9 Article 18 Sick Leave/Bereavement .......................................................................................10 Article19 Wages.................................................................................................................... 10 Article20 Waiver................................................................................................................... 11 Article21 Duration............................................................................................................... I I 2 ARTICLE 1. PURPOSE OF AGREEMENT This Agreement is entered into between the City of Hutchinson, hereinafter called the Employer, and the Law Enforcement Labor Services, Inc, Local #458 hereinafter called the Union, and collectively, the Parties. It is the intent and purpose of this Agreement to: 1.1 Assure sound and mutually beneficial working and economic relations between the Parties hereto; 1.2 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; and 1.3 Place in written form the Parties' agreement upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative under Minn. Stat. § 179A.12, subd. 10, of a bargaining unit certified by the Bureau of Mediation Services on May 5, 2020, BMS Case No. 20PCE2369, and described as: All licensed essential employees within the rank of Sergeant employed by the City of Hutchinson Police Department, Hutchinson, Minnesota, who are public employees within the meaning of Minn. Stat. § 179A.03, subd. 14, excluding confidential employees, and all other employees of the Hutchinson Police Department. 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3. DEFINITIONS 3.1 Union: Law Enforcement Labor Services, Local #458 3.2 Union Member: A member of the Law Enforcement Labor Services, Local #458 3.3 Employee: A member of the exclusively recognized bargaining unit. 3.4 Department: The Hutchinson Police Department. 3.5 Employer: The City of Hutchinson. 3.6 Chief: The Chief of the Hutchinson Police Department. 3.7 Union Officer: Officer elected or appointed by Law Enforcement Labor Services, Local #458. 3.8 Overtime: Work performed at the express authorization of the Employer in excess of forty (40) hours per work week. 3.9 Scheduled Shift: A consecutive work period including rest breaks and a lunch break. 3.10 Rest Break: Periods during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.11 Lunch Break: A period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.12 Strike: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes ofinducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. ARTICLE 4. NO STRIKE 4.1 The Union and employees covered by this Agreement agree that during the life of this Agreement they will not cause, encourage, participate in or support any strike, slow -down or other interruption of or interference with the normal functions of the Employer. 4.2 An employee who engages in the conduct prohibited in Article 4.1 shall be deemed to have engaged in an illegal strike. Any employee who engages in an illegal strike shall be subject to disciplinary action up to and including discharge. ARTICLE 5. EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all employee, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE 6. UNION SECURITY 6.1 The Employer shall deduct from the wages of an employee who authorizes such a deduction in writing an amount sufficient to provide the payment of dues established by the Union. Such monies shall be remitted as directed by the Union. 6.2 Each month the Employer will send to the Union office a written list of names of current bargaining unit members and the amount of dues withheld, and a notice of new employees and those exiting the unit. 2 63 The Union may designate no more than two (2) members of the bargaining unit to act as steward(s) and/or alternate steward(s) and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. Those designated as steward and/or alternate will be allowed time off scheduled duty to participate in negotiations with the Employer without loss of pay. 6.4 The Employer shall make space available on the Employer bulletin board for posting Union notice(s) and announcement(s). 6.5 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. ARTICLE 7. EMPLOYEE RIGHTS — GRIEVANCE PROCEDURE 7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representatives. The Employer will recognize representatives designated by the Union as the grievance representative(s) of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated. 7.3 Processing of a Grievance. It is recognized and accepted by the Union that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall, therefore, be accomplished during normal working hours only when consistent with such employee's duties and responsibilities. The aggrieved employee and Union representative(s) shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the employee and the Union representative(s) have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 Procedure. Grievances, as defined in Section7.1, shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present personally or through a Union representative such grievance in writing to the employee's supervisor as designated by the Employer. The employee's supervisor will meet with the employee to discuss the grievance and give a written answer to such Step 1 grievance within twenty-one (21) calendar days after the meeting. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing by the Union setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the supervisor's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union to the Police Chief, and a meeting shall be scheduled as soon as practicable between the Police Chief, the aggrieved employee and the Union to discuss the grievance. The Police Chief shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after the Step 2 meeting. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Police Chief s final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union to the City Administrator, and a meeting shall be scheduled as soon as practicable between the City Administrator, the aggrieved employee and the Union to discuss the grievance. The City Administrator shall give the Union the Employer's answer in writing within ten (10) calendar days after the Step 3 meeting. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the City Administrator's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. If the grievance is not resolved in Step 3 and the Union wishes to appeal the grievance, the Union shall, within ten (10) calendar days after receipt of the City Administrator's final answer is Step 3, petition the Bureau of Mediation Services (BMS) for the sole purpose of attempting to resolve the grievance in mediation. If no settlement is reached within twenty-one (21) calendar days following mediation, the Union may appeal to Step 5. Step 5. A grievance unresolved in Step 4 and appealed to Step 5 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971 as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. However, a grievance arbitration for written disciplinary action, discharge or termination shall include the arbitrator selection procedures established in Minnesota Statute 626.892. 7.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall 4 consider and decide only the specific issue(s) submitted in writing by the Employer and the Union and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representative and witnesses. If either party desires a verbatim record of the proceeding, it may cause such a record to be made, providing it pays for the record and the cost in providing to the other party. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 Waiver. If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof, within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union. 7.7 Choice of Remedy. If, as a result of Step 4, the grievance remains unresolved, and if the grievance involves the suspension, demotion or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 5 of Article 7 or a procedure such as Civil Service, Veterans Preference or fair employment. If appealed to any procedure other than Step 5 of Article 7, the grievance is not subject to the arbitration procedure as provided in Step 5 of Article 7. An employee pursuing a statutory remedy under the jurisdiction of the EEOC is not precluded from also pursuing an appeal under this grievance procedure. ARTICLE S. SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of Hutchinson. In the event any provision of this Agreement is declared to be contrary to law by a court or state or federal administrative agency of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either parry. ARTICLE 9. SENIORITY 9.1 PROBATIONARY PERIOD: All original appointments shall be probationary and subject to a probationary period of 2,080 hours after appointment. Any extended leave periods will extend the probationary period by the amount of the leave. During the probationary period, the City may at its sole discretion terminate an employee whose performance does not meet the required work standards. Such terminations are not subject to the grievance procedure. 9.2 PROMOTIONAL TRIAL PERIOD: All promotional appointments shall be probationary and subject to a trial period of 1,040 hours. Any extended leave periods will extend the trial period by the amount of the leave. During the trial period, the City may at its sole discretion demote an employee whose performance does not meet the required work standards. Such demotions are not subject to the grievance procedure. 9.3 SENIORITY: Seniority shall be determined by the employee's total length of employment with the police department and posted in an appropriate location. Classification seniority is determined by date of promotion. 9.4 Layoff shall be by classification within the department in inverse order of classification seniority. However, an employee about to be laid off shall have the right to bump (displace) the least senior employee in the applicable police officer's unit, provided the Employer determines the employee exercising bumping rights has previously held the position and is adequately qualified to perform the duties of the classification into which s/he is moving and s/he has greater seniority than the bumped employee. ARTICLE 10. DISCIPLINE 10.1 The Employer will discipline employees who have completed the required probationary period in Article 9.1 for just cause only. Discipline will be in one or more of the following forms: a. Oral reprimand; b. Written reprimand; C. Suspension; d. Demotion; or e. Discharge. 10.2 A written reprimand, suspension, demotion or discharge of an employee may be appealed through the grievance procedure as contained in Article 7 of this Agreement, subject to the limitations set forth in Article 7.7, Choice of Remedy. 10.3 Oral reprimands will not be placed in an employee's personnel file and the Police Department Administration will document only the date, the existence of the oral reprimand, and brief subject of the oral reprimand. Written reprimands, suspensions, demotions, and discharges will be in written form. 10.4 Written reprimands, notices of suspension, notices of demotion, and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. The employee and the Union will receive a copy of such reprimand and/or notices. 10.5 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.6 An employee who is questioned by the Employer about a matter the employee reasonably believes may lead to his/her discipline shall have the right to request Union representation. 10.7 Grievances relating to this Article shall be initiated by the Union at Step 2 of the grievance procedure under Article 7. ARTICLE 11. WORK SCHEDULES AND OVERTIME 11.1 The Employer is the sole authority in establishing work schedules. 11.2 This Article shall not be construed to provide a guarantee of the minimum or maximum number of hours of work per day or per week. 11.3 Employees shall receive overtime compensation at the rate of one and one-half (1-1/2) times their regular rate of pay for all hours worked in excess of forty (40) hours in a seven (7) day work period. The Employer may modify an employee's work schedule during the week to provide offsetting time off for time worked over a shift or to minimize overtime but in a manner that considers work requirements, the employee's preference, and safety. Paid sick leave is included as "hours worked" for purposes of calculating overtime. If an employee,has pre -approved vacation on the schedule and the employee is called out for an emergency, the employee may reduce their vacation usage by the equivalent amount or the call out time shall be paid at time and one-half (1-1/2). 11.4 All employees are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal to work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their employees when assigning overtime work. 11.5 Overtime will be calculated to the nearest fifteen (15) minutes. 11.6 Employees must receive prior authorization from the Employer's designated representative before working any overtime, except in cases of emergency or required duty related extension of shift. 11.7 Employees shall be permitted the option of banking overtime hours up to a maximum of 80 hours, rather than receiving overtime pay, at the discretion of the department head. Compensatory time must be used no more than twelve (12) months from the time it is earned. Employees shall give advance notice to the department head of desired dates for use of compensatory time and the department head shall determine whether requested dates allow for reasonable scheduling of work within the department. Compensatory time may be used to bring total paid hours only up to 40 in a week. 7 Employees shall be permitted to use earned time off and compensatory time in combination with vacation time subject to the discretionary approval of the City Administrator. 11.8 Neither the base rate nor overtime pay shall be pyramided, compounded, or paid twice for the same hours worked under any provision of this Agreement. 11.9 If a special event is cancelled within 24 hours of the event start time, the employee shall be given the option of working the hours for which the employee was scheduled to work the special event overtime. 11.10 The sergeant assigned as the investigative sergeant will receive a clothing stipend in the amount of $250.00 per year. 11.10 Effective the first day of the first full pay period following ratification, a shift differential of $0.50 per hour shall be paid for all hours worked between 6:00 p.m. and 4:00 a.m. and all hours held over on that shift. ARTICLE 12. COURT TIME Employees who are required to testify in court related to their work during off -duty hours shall receive a minimum of two (2) hours pay at one and one-half times their base rate. This Article does not apply to an extension or early report to a regularly scheduled shift. If the employee is required to meet with the prosecuting attorney, the employee will receive pay at straight time provided the employee can adjust their shift. Employees shall be paid the two (2) hour minimum set forth herein if court is cancelled after 5:00 p.m. on the day before an employee is required to testify in court during off duty hours. ARTICLE 13. INSURANCE 13.1 Health Insurance: For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a health insurance plan for eligible employees and their dependents. The Employer will meet and discuss any reduction in the aggregate value of benefits with the Union prior to implementing the change. 132 In the event the health insurance provisions of this Agreement fail to meet the requirements of the Affordable Care Act and its related regulations or cause the Employer to be subject to a penalty, tax or fine, the Union and the Employer will meet immediately to bargain over alternative provisions so as to comply with the Act and avoid any penalties, taxes or fines for the Employer. 133 Dental Insurance. For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a dental insurance plan for eligible employees and their dependents. 13.4 Life Insurance. The Employer will pay the full premium for life insurance coverage equivalent to one time the employee's annual pay up to a $50,000 maximum. 13.5 Long-term Disability Insurance. The Employer will pay the full premium for the long- term disability insurance coverage for each employee. The cost of the premium is imputed as income to the employee and taxed accordingly. ARTICLE 14. UNIFORMS The Employer will provide approved uniform items at no cost to employees. In accordance with established procedures, the Employer will replace uniforms/equipment that has been worn out through normal use or damaged in the line of duty. ARTICLE 15. INJURY ON DUTY Worker's compensation lost wages benefits are paid at two-thirds (2/3) of the employee's regular gross weekly wages on the date of the injury. The employee may use accrued sick leave, vacation leave, or compensatory time to make up the difference between the lost wage payment and regular gross wage as of the date of the injury. The total of the worker's compensation and anyadditional payment may not be greater than the employee's gross weekly wage at the time of the injury. The additional payment is not treated as taxable income for the employee, nor is the payment eligible for PERA contributions. ARTICLE 16. HOLIDAYS 16.1 The following calendar days, and such other days as the council may fix, are paid eight (8) hour holidays for full-time employees. When a holiday falls on a Sunday, the following day is a holiday. When it falls on a Saturday, the preceding day is a holiday. 1. New Year's Day 7. Veterans' Day 2. Martin Luther King Day 8. Thanksgiving Day 3. President's Day 9. Thanksgiving Friday 4. Memorial Day 10. Christmas Day 5. Independence Day 11.4-hour Individual Floating Holiday 6. Labor Day 16.2 Employees assigned to nonrotating shifts who are scheduled to work on an observed holiday as set out in 16.1 shall be paid at a premium rate of one and one-half times (1 %z ) their base rate for hours worked on the holiday and shall receive 8 hours of holiday pay. Nonrotating Employees assigned to work on an actual holiday that falls on a Saturday or Sunday will receive premium pay of one and one-half times (1 %2) their base rate for all hours worked on the actual holiday. The holiday premium rate will not be compounded or pyramided with the overtime rate set out in Article 11 of this agreement. 16.3 Employees assigned to rotating shifts shall be paid at a premium rate of one and one-half times (1 ''/z) their base rate for hours worked on the holiday and shall receive 84 hours extra pay per year in lieu of holidays, with payment made in December. If the actual holiday falls on a Saturday or Sunday, the premium rate of one and one-half times (1 ''/z) base pay applies only to the hours worked on the actual holiday and not the observed. This payment shall be prorated for employees who are employed less than a full calendar year. If City offices are closed on Christmas Eve and non -union employees are provided with 4 hours of pay, then Sergeants shall receive an addition of 4 hours pay with payment made in December. ARTICLE 17. VACATIONS 17.1 Vacation leave benefits shall be provided in accordance with the Vacation Leave with Pay policy set forth in the City Employee Handbook — Personnel Policy in effect as of August 2016. 17.1.1 Upon hire, vacation shall accrue each pay period at a rate of 80 hours per year. After three months of continuous service, vacation leave may be used as it is earned, subject to approval by the employee's supervisor. 17.1.2 After completion of seven years of continuous service, an additional lump sum of 40 hours vacation shall be granted. Vacation then accrues at the rate of 120 hours per year. 17.1.3 After completion of twelve years of continuous service, an additional lump sum of 40 hours vacation shall be granted. Vacation then accrues at the rate of 160 hours per year ARTICLE 18. SICK LEAVE/BEREAVEMENT 18.1 Sick leave and Bereavement leave shall be provided in accordance with the Sick/Bereavement Leave policy set forth in the City Employee Handbook — Personnel Policy in effect as of August 2016. 18.2 Sick leave shall accrue at eight hours per month, up to a maximum of 720 hours. 18.2.1 After the accumulation of 720 hours of sick leave, a payout of one-third of the amount of sick leave over 720 hours will be made annually on or about February 1. No further payment of sick leave will be made on termination or separation of employment. 18.2.2 On qualified retirement or upon death before retirement, a payout of one-third of the amount of sick leave over 240 hours will be made. 18.3 A maximum of five days sick leave may be allowed when necessary in the case of death in the legally recognized immediate family. 18.3.1 Immediate family is defined as husband, wife, son, stepson, son-in-law, daughter, stepdaughter, daughter-in-law, grandchild, father, mother, sister, brother, father-in- law, mother-in-law, grandfather, or grandmother. ARTICLE 19. WAGES For the term of this Agreement, compensation will be administered in accordance with the City of Hutchinson Compensation Plan. If the City plans to modify the Merit Increase Guide for Open Salary Ranges, the City will meet and confer with the Union. There shall be a 2% adjustment to the Pay Grid effective the first day of the first pay period following January 1, 2021. Employees who terminate employment prior to the date this Agreement is ratified by both parties shall not be eligible 10 for retroactive wage increases provided in accordance with this Article. All employees to be eligible for all increases regardless of whether discipline has been imposed. Employer will reimburse employee for POST licensing fee. ARTICLE 20. WAIVER 21.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 21.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or conditions of employment not removed by law from bargaining. The Employer and the Union for the duration of this agreement agree that the other party shall not be obligated to meet and negotiate over any term and condition of employment whether addressed or not addressed in this Agreement, unless mutually agreed to by the parties. ARTICLE 21. DURATION This Agreement shall be effective as of January 1, 2021, except as herein noted, and shall remain in full force and effect until December 31, 2021. In witness whereof, the parties hereto have executed this Agreement on the day of� f. , 2021. CITY OF HUTCHINSON LAWORCEMENT LABOR SERVICES, INC. 6 11 MEMORANDUM OF UNDERSTANDING Between CITY OF HUTCHINSON and LAW ENFORCEMENT LABOR SERVICES, INC. Contributions to Post Employment Health Care Savings Plan This Memorandum of Understanding is entered into between the City of Hutchinson (hereafter "City") and Law Enforcement Labor Services, Inc. (hereafter "Union"). WHEREAS, the City and the Union are parties to a collective bargaining agreement; and WHEREAS, Minn. Stat. § 352.98 allows the City to sponsor a post employment health care savings program that allows employees to save money to pay medical expenses and/or health insurance premiums after termination of public service. NOW, THEREFORE, the parties hereto agree as follows: From January 1, 2021, through December 31, 2021, eligible employees shall contribute 100% of the existing severance benefit that is due the employee based on Article 18.2.2 of the contract to the employee's Post Employment Health Care Savings Plan upon separation of employment as follows: % Sick Leave Severance All employees eligible for retirement severance payments as outlined in Section 14 (Sick Leave) of the City of Hutchinson Employee Handbook — Personnel Policy that discusses sick leave retirement severance eligibility and -or calculations will contribute to the Post Employment Health Care Savings Plan as described below: 100% of employee sick leave retirement severance to the HCSP. % Retirement Incentive Program Severance All employees eligible for a retirement incentive severance payment outlined in the 2010 Hutchinson City Council Retirement Incentive Program and any subsequent Programs will contribute to the Post Employment Health Care Savings Plan as described below: 75% of employee retirement incentive severance payment based on years of service to the HCSP and shall receive 25% in cash. 100% of the retirement severance payment representing the cost of one week of employer provided health and dental insurance premium for each year of employment and 100% of the retirement severance payment in the amount equal to six (6) months of employer provided health and dental insurance premiums of to the HCSP. 100% of the payment of the annual sick leave payout per section 14 of the Personnel policy for the retirement incentive program participants who work through December 31 of the year in which the incentive is offered. 2. These severance benefits will be deposited into an employee's Post Employment Health Care Savings Plan account administered by the Minnesota Post Employment Health Care Savings Plan established under Minn. Stat. § 352.98 and as outlined in the Minnesota State Retirement System's (MSRS) Trust and Plan Documents. 3. Any description of benefits contained in this Memorandum of Understanding is intended to be informational only. The management of contributed funds into the Post Employment Health Care Savings Plan is the responsibility of the Plan Administrator, Minnesota State Retirement System (MSRS), the State Board of Investment, their agents, employees or subcontractors and/or the investment option provider selected by the employee. The City's only obligation is to deposit accrued monies as outlined by this Memorandum. The City has no other responsibilities or obligations and no other claims can or shall be made against the City pursuant to this Memorandum. 4. The Union agrees to indemnify and hold harmless the City, its agents, officers and employees from any and all claims, causes of action, suits, demands, judgments of any nature, liabilities, losses, damages, costs, and expenses including reasonable attorney's fees, arising out of the actions or inactions of the Plan Administrator, Minnesota State Retirement System (MSRS), the State Board of Investment, their agents, employees or subcontractors and/or the investment option provider selected by the employee. 5. This Memorandum of Understanding represents the full and complete agreement between the parties regarding this matter. FOR THE UNION: FOR THE CITY: 2 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of City Funding for Improvements to Fireman's Park Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 9/28/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� New Business Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: At the September 14th meeting, council was presented with a plan by the firefighters for a three-phase improvement project for Fireman's Park. Councilman Czmowski requested that staff look at using funds from the community improvement fund to complete the first two phases of the project. The total cost of both phases is $72,454. The fire relief association has $15,000 to devote to the project and the city's playground replacement fund has dedicated $20,000 to this park within the 5-year CIP. The balance of $37,454 would be required of the community improvement fund to complete the funding of the project. Project Costs: Phase 1 $26,722 Phase 2 $45,732 Total Costs $72,454 Funding Sources: Fire Relief funds on hand $15,000 Playground Replacement plan (Capital Projects Fund) $20,000 Community Improvement fund $37,454 Total Funding $72,454 BOARD ACTION REQUESTED: Approve, Deny or Amend using $37,454 from Community Improvement Fund reserves to help finance Phases 1 & 2 of the Fireman's Park improvement project. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 72,454.00 Total City Cost: $ 35,000.00 Funding Source: Fire Relief Assn & Playground Fund Remaining Cost: $ 37,454.00 Funding Source: Community Improvement fund Date 9/3/2021 Expires 9/7/2021 Quote: City of Hutchinson Contact: Matt Jaunich Phone: 320-583-3203 Email: miaunich@ci.hutchinson.mn.us landscape structures mip i o: Please maKe PO s at Contracts Out To: =ireman's Park Landscape Structures 1100 Adams St SE 601 7th St. S -lutchinson, MN 55350 Delano, MN 55328 3111 To: Please Remit Payment To: -ity of Hutchinson Landscape Structures, Inc. ?05 3rd Ave SE SDS 12-0395 PO Box 86 �I%Ainnonnnlic dutchinson_ MN 55350 KAKI ggA5Zr_n'A4s Quotes from Landscape Structures, Inc. are subject to current Landscape Structures, Inc. policies as well as Terms & Conditions, Inclusions & Exclusions outlined below unless noted otherwise on this quote. Changes are subject to price adjustment. Sales tax, if applicable, will be applied unless a tax-exempt certificate is provided at the time of order entry. Customer deposits, if required, must be received before orders will be entered & installation scheduled. Purchases in excess of $1,000.00 must be supported by a formal Purchase Order made out to Landscape Structures, Inc. Minnesota State Contract #119795 *Terms: Net 30 days; 1.5% finance charge on balances over 30 days Page 1 of 2 Terms & Conditions Contract: Seller's Copy of signed quote represents the contract between Seller and Buyer. This form supercedes all previous communications and negotiations and constitutes the entire agreement between the parties. Any changes to this contract are not binding unless jointly agreed in writing via Change Order. Quantity: The quantity of merchandise and/or material to be delivered and/or installed shall not vary from the amount specified unless a different amount is first agreed to via Change Order. Changes are subject to price adjustment. Pricing: Pricing is F.O.B factory. Current year pricing is honored on contracts completed prior to September 7, 2021. Contracts completed after this date are subject to price change. Responsibility: Landscape Structures shall be repsonsible for any loss or damage to merchandise until delivered to Buyer at F.O.B destination point. Buyer is responsible for loss or damage thereafter. Inspection: Merchandise shall be subject to Buyer's inspection within a reasonable time after the arrival at the ultimate destination. Upon inspection, it is the Buyer's responsibility to notify Flagship Recreation if merchandise does not meet requirements of the order. Protect Scope (This Section For Quotes Including Installation) Inclusions: One Mobilization Public Utility Locates Unpacking of Play Equipment Assembly of Play Equipment Placing, Digging or Surface Mounting Equipment (as specificed) Concrete for Play Equipment Footings -Standard Insurance Offer (Detail Provided Upon Request) Standard Warranty Offer (Detail Provided Upon Request) Standard Wage Rates Exclusions (Unless Specifically Quoted): Accepting & Unloading of Order Prior to Installation Storage or Security of Equipment Private Utility Locates (irrigation, low voltage, lighting, etc.) Additional Labor Due to Site Access. Require 8' Wide Clearance from Staging Area to Play Space. Additional Labor and/or Related Costs Due to Subsurface Conditions (Rock, Hardpan, Heavy Clay, Ground Water, etc.) Additional Labor and/or Related Costs Due to Working in Unstable Soils (Sand, Pea Rock, Mud, Poor Site Drainage, etc.) Offsite Removal of Spoils From Footing Holes or Other Excavation. Can be stockpiled for owner removal or left in play space Disposal of Packing Material. Can be Stockpiled for Owner Removal or Deposited in Owners Onsite Dumpster Removal of Existing Play Equipment, Border or Safety Surfacing Material Site Work of Any Kind. Exclusions include, site grading (owner to provide max slope of 1%), site restoration, drainage, etc. Border for Play Space Bonding of Any Type Permits of Any Kind Please note, quotes including installation are based on site access and site conditions that have been conveyed to Landscape Structures by the owner/owner's representative and based on ideal conditions required to complete the project as quoted. Unless addressed prior to the installation quote being issued or specifically documented herein, any issues encountered that impede the progress or completion of the project as quoted will result in additional charges. Acceptance of Quotation: Accepted By (Print) Matt Jaunich PO#: Signature: Email: mjaunich@ci.hutchinson.mn.us Title: Phone: Date: Purchase Amount: $26,721.78 twh landscOpe structures° Page 2 of 2 Date 9/20/2021 Expires 10/8/2021 Quote: City of Hutchinson Contact: Matt Jaunich Phone: 320-583-3203 Email: miaurich@ci.Inutchinson.mn.us landscape structures mip i o: Please maKe PO s at Contracts Out To: =ireman's Park Landscape Structures 1100 Adams St SE 601 7th St. S -lutchinson, MN 55350 Delano, MN 55328 3111 To: Please Remit Payment To: -ity of Hutchinson Landscape Structures, Inc. ?05 3rd Ave SE SDS 12-0395 PO Box 86 �I%Ainnonnnlic dutchinson_ MN 55350 KAKI ggA5Zr_n'A4s Quotes from Landscape Structures, Inc. are subject to current Landscape Structures, Inc. policies as well as Terms & Conditions, Inclusions & Exclusions outlined below unless noted otherwise on this quote. Changes are subject to price adjustment. Sales tax, if applicable, will be applied unless a tax-exempt certificate is provided at the time of order entry. Customer deposits, if required, must be received before orders will be entered & installation scheduled. Purchases in excess of $1,000.00 must be supported by a formal Purchase Order made out to Landscape Structures, Inc. Minnesota State Contract #119795 *Terms: Net 30 days; 1.5% finance charge on balances over 30 days Page 1 of 2 Terms & Conditions Contract: Seller's Copy of signed quote represents the contract between Seller and Buyer. This form supercedes all previous communications and negotiations and constitutes the entire agreement between the parties. Any changes to this contract are not binding unless jointly agreed in writing via Change Order. Quantity: The quantity of merchandise and/or material to be delivered and/or installed shall not vary from the amount specified unless a different amount is first agreed to via Change Order. Changes are subject to price adjustment. Pricing: Pricing is F.O.B factory. Current year pricing is honored on contracts completed prior to September 7, 2021. Contracts completed after this date are subject to price change. Responsibility: Landscape Structures shall be repsonsible for any loss or damage to merchandise until delivered to Buyer at F.O.B destination point. Buyer is responsible for loss or damage thereafter. Inspection: Merchandise shall be subject to Buyer's inspection within a reasonable time after the arrival at the ultimate destination. Upon inspection, it is the Buyer's responsibility to notify Flagship Recreation if merchandise does not meet requirements of the order. Protect Scope (This Section For Quotes Including Installation) Inclusions: One Mobilization Public Utility Locates Unpacking of Play Equipment Assembly of Play Equipment Placing, Digging or Surface Mounting Equipment (as specificed) Concrete for Play Equipment Footings -Standard Insurance Offer (Detail Provided Upon Request) Standard Warranty Offer (Detail Provided Upon Request) Standard Wage Rates Exclusions (Unless Specifically Quoted): Accepting & Unloading of Order Prior to Installation Storage or Security of Equipment Private Utility Locates (irrigation, low voltage, lighting, etc.) Additional Labor Due to Site Access. Require 8' Wide Clearance from Staging Area to Play Space. Additional Labor and/or Related Costs Due to Subsurface Conditions (Rock, Hardpan, Heavy Clay, Ground Water, etc.) Additional Labor and/or Related Costs Due to Working in Unstable Soils (Sand, Pea Rock, Mud, Poor Site Drainage, etc.) Offsite Removal of Spoils From Footing Holes or Other Excavation. Can be stockpiled for owner removal or left in play space Disposal of Packing Material. Can be Stockpiled for Owner Removal or Deposited in Owners Onsite Dumpster Removal of Existing Play Equipment, Border or Safety Surfacing Material Site Work of Any Kind. Exclusions include, site grading (owner to provide max slope of 1%), site restoration, drainage, etc. Border for Play Space Bonding of Any Type Permits of Any Kind Please note, quotes including installation are based on site access and site conditions that have been conveyed to Landscape Structures by the owner/owner's representative and based on ideal conditions required to complete the project as quoted. Unless addressed priorto the installation quote being issued or specifically documented herein, any issues encountered that impede the progress or completion of the project as quoted will result in additional charges. Acceptance of Quotation: Accepted By (Print) Matt Jaunich PO#: Signature: Email: mjaunich@ci.hutchinson.mn.us Title: Phone: Date: Purchase Amount: $45,732.32 landscape structures° Page 2 of 2 State Contract Pricing PROJECT INFORMATION Project name Fireman's Park Address 215 Main Street City, State ZIP Hutchinson, MN 55350 Contract Year 2021 EQUIPMENT INFORMATION & PRICING Phase 1 t r Item No. Description Price Ext Price 1 145624D Vertical Ascent 72"Dk $1,323.00 $1,323.00 1 152907B Deck Link w/Barriers Steel end panels 2 Steps $2,006.00 $2,006.00 1 176078B Lollipop Climber 72"Dk DB $1,445.00 $1,445.00 2 111228A Square Tenderdeck $1,005.00 $2,010.00 1 CP001913 FIRE THEMED TRAVEL PANEL Above DecklDeck mount $1,530.15 $1,530.15 1 CP003753 72" TALL FIREHOUSE WINDOW PANEL @ Gradelstandard color permalene $1,408.95 $1,408.95 1 CP007548 FIRE TRUCK TUNNEL ASSY. UNDER 72" DECK DBlIncludes Permalene front panel with ac $6,539.75 $6,539.75 1 152911 B Curved Transfer Module Right 40"Dk DB $2,702.00 $2,702.00 1 121948A Kick Plate 8"Rise $117.00 $117.00 1 111231A Triangular Tenderdeck $776.00 $776.00 2 111228A Square Tenderdeck $1,005.00 $2,010.00 1 115253A Hole Panel $594.00 $594.00 1 116244B Pipe Barrier w/Wheel Above Deck $804.00 $804.00 1 115227A Zoo Panel Above Deck $603.00 $603.00 1 111404Q 116"Steel Post DB $281.00 $281.00 2 111404P 124"Steel Post DB $290.00 $580.00 2 1114040 132"Steel Post DB $295.00 $590.00 2 111404M 148"Steel Post DB $351.00 $702.00 2 111403K 182"Steel Post For Roof DB $407.00 $814.00 1 123337A Single Slide 48"Dk DB $1,533.00 $1,533.00 2 161236 CAP POST LOGO PINT (POST) $29.29 $58.58 1 182503C Welcome Sign (LSI Provided) Ages 5-12 years Direct Bury $0.00 $0.00 Total Phase 1 Equipment Price $28,427.43 Phase 2 1 2 1 2 1 1 1 1 1 2 1 2 1 1 6 1 1 116247G Vertical Ladder - Panel 72" $1,975.00 $1,975.00 CP003751 42"OC X 60"OC CORRUGATED STEEL ROOFIwithout end closures. *Note: 4- roof posts re( $6,150.90 $12,301.80 CP003752 42"OC X 20"OC CORRUGATED STEEL PORCH ROOFS*Note: 2-ground level roof posts req $2,514.90 $2,514.90 CP003760 42"OC X 60"OC ARCH BRIDGE W BARRIERSIpermalene firefighters ax accents on both sid $5,272.20 $10,544.40 CP003755 60"OC X 72" TALL ARCH FIREHOUSE OPEN GARAGE DOOR PANEL @ GradelPerm pan $3,257.25 $3,257.25 CP003756 60"OC X 72" TALL ARCH FIREHOUSE CLOSED GARAGE DOOR PANEL @ GradelPerm r $4,353.10 $4,353.10 CP003753 72" TALL FIREHOUSE WINDOW PANEL @ Gradelstandard color permalene $1,408.95 $1,408.95 CP003754 FIREHOUSE ARCH PANEL Customistandard color permalene below deck $641.35 $641.35 CP003757 INFILL PERM PANEL W DIGIFUSE FIRE DEPARTMENT LOGO Above Deck1standard color $1,378.65 $1,378.65 111228A Square Tenderdeck $1,086.00 $2,172.00 115254A Storefront Panel $662.00 $662.00 111403T 110"Steel Post For Roof DB $323.00 $646.00 111404M 148"Steel Post DB $379.00 $379.00 111404X 164"Steel Post DB $455.00 $455.00 111403K 182"Steel Post For Roof DB $439.00 $2,634.00 130390A Double Swoosh Slide 72"Dk DB $2,500.00 $2,500.00 148426B Firepole Perm Handholds 72"Dk DB $828.00 $828.00 Total Phase 2 Equipment Price $48,651.40 Page 2 of 2 EQUIPMENT COLOR SIGN OFF Fireman's Park Please sign below if you approve of the colors represented in the photo above. Color Palette AE: Black/Red/Red/Yellow Customer Signature: Date: � � g ��+ sr€ e��'i ^' z '� ,� --:�i "K ,�mayy,, .. .. � ...� � �� I�°,° h �.��.. � � ;�:y�_ ' �' � r r, �� _' c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution 15350 Approving the 2022 HRA Preliminary Tax Levy Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 9/28/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In accordance with State Statute 469.033, the City must certify a preliminary 2022 tax levy to the County by September 30th. This tax levy will fund the 2022 operations of the HRA. The HRA's 2022 statutory levy limit is $227,364, however the HRA Board is requesting a lower levy of $208,000. This levy represents a 4.0% increase from the 2021 levy of $200,000. The HRA's statutory levy limit is based on .0185% of the City's 2021 Estimated Market Value of $1,228,997,100. As a reminder to city council, the final levy which you will approve in December cannot be higher than the preliminary levy, but it can be lower. BOARD ACTION REQUESTED: Approve the 2022 HRA Preliminary Tax Levy of $208,000 as recommended by the HRA Board. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 15350 CITY OF HUTCHINSON, MINNESOTA SETTING 2022 PRELIMINARY TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA) and the financing of such district as authorized under Minn. Statute 469.033. WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of .000185 times estimated market value of the city. AND for 2022 the authorization yields: .000 185 x $1,228,997,100 = $227,364; The HRA Board requests for 2022 a levy of $208,000. THAT the City of Hutchinson hereby establishes a preliminary tax levy for the above named special taxing district of: $ 208,000 Adopted by the City Council this 28th day of September, 2021. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution 15351 Approving the 2022 EDA Preliminary Tax Levy Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 9/28/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In accordance with State Statute 469.107, the City must certify a preliminary 2022 tax levy to the County by September 30th. This tax levy will fund the 2022 operations of the EDA. The EDA's 2022 statutory levy limit is $222,817, which is the levy amount the EDA Board is requesting. This levy represents a 11.2% increase from the 2021 levy of $200,325. The EDA's statutory levy limit is based on .01813% of the City's 2021 Estimated Market Value of $1,228,997,100. As a reminder to city council, the final levy which you will approve in December cannot be higher than the preliminary levy, but it can be lower. BOARD ACTION REQUESTED: Approve the 2022 EDA Preliminary Tax Levy of $222,817 as recommended by the EDA Board. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 15351 CITY OF HUTCHINSON, MINNESOTA SETTING 2022 PRELIMINARY TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Economic Development Authority (Hutchinson EDA) and the financing of such district as authorized under Minn. Statute 469.107. WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax of .0001813 times estimated market value of the city. AND for 2022 the authorization yields- .0001813 x $1,228,997,100 = $222,817-1 The EDA Board requests for 2022 a levy of $222,817. THAT the City of Hutchinson hereby establishes a preliminary tax levy for the above named special taxing district of: $222,817 Adopted by the City Council this 28th day of September, 2021. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution 15352 Approving the 2022 General Fund & Debt Service Agenda Item: Preliminary Tax Levies Department: Finance LICENSE SECTION Meeting Date: 9/28/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� New Business Time Requested (Minutes): 3 License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In accordance with State Statute, the City must certify a preliminary 2022 tax levy to McLeod County by September 30th, for the General Fund and Debt Service Funds. The proposed preliminary tax levy of $8,165,893 reflects an overall City tax levy increase of 7.0%. This is based on a 3.3% levy increase to the General fund levy and 16.2% increase to the Debt levy. Combined with the EDA and HRA tax levies, the Total tax levy increase is 7.0%. As illustrated and discussed at the September 14th budget workshop, new debt required to finance the police facility is the reason for the large increase to our debt levy. The debt plan includes an assumption for the final debt that we will issue in early 2022 to finalize the police facility, so we still have some time to look at buying down the debt with cash reserves. This won't help our 2022 levy, but can help lower the future debt levy. The debt levy will have modest increases over the next several years (1.3% annual average) until it levels off in 2035 or 2036. These increases are attributed to our prior debt levy plan to finance our roadway and infrastructure projects, and not entirely due to the police facility debt. The 30-year bonds issued for the police facility will mature in 2052, with 2051 being the last year we need to levy debt taxes for the police facility. A copy of the projected debt tax levy is attached. The General fund increase is attributed to many factors with wages and benefits being the major area of increase. Staff is proposing a $25,000 increase to the funding for our Equipment Replacement fund in an effort to slowly grow that funding source to a more sustainable level. BOARD ACTION REQUESTED: Approve the 2022 Preliminary General fund and Debt Service tax levy at $8,165,893. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 15352 2022 PRELIMINARY TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT a preliminary net tax levy for the City of Hutchinson for 2022 is hereby set in the amount of: $8,165,893 The detail for this preliminary tax levy is as follows: Levy Amount General Fund $ 5,580,096 Tax Abatement $ 30,000 Improvement Bonds 2008 119,254 2013 138,552 2014 127,681 2015 140,548 2016 145,213 2017 195,100 2018 227,832 2019 218,888 2020 153,932 2021 171,121 Police Facility 917,676 Total Improvement Bonds $ 2,555,797 TOTAL PRELIMINARY TAX LEVY $ 8,165,893 Adopted by the City Council this 28th day of September, 2021. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator PRELIMINARY LEVIES FOR 2022 General Fund Tax Abatement Total General Fund Debt Funds Total City Tax Levy E DA Levy H RA Levy TOTAL TAX IMPACT 2021 5,400,779 2022 5, 580, 096 % Ch 3.3% 30, 000 30, 000 0.0% 5,430,779 5,610,096 3.3% 272007000 275557797 16.2% 7,630,779 8J 65,893 7.0% $200, 325 $222, 817 11.2% 200,000 208,000 4.0% $8,031,104 $8,596,710 7.0% PRELIMINARY TAX IMPACT 2022 Tax Levy Options Adopted 2021 Option #1 Option #2 Option #3 Option #4 Option #5 General Fund levy. 3.3% 0.0% 0.0% 2.0% 3.3% 3.3% Debt levy: 0.0% 0.0% 16.2% 16.2% 16.2% 16.2% TAX CAPACITY $ 11,945,110 $ 13,196,969 $ 13,196,969 $ 13,196,969 $ 13,196,969 $ 13,196,969 % Change 10.5% 10.5% 10.5% 10.5% 10.5% Tax Levy - General Fund 5,430,779 5,430,779 5,430,779 5,539,395 5,610,096 5,610,096 Tax Levy - Debt Service 2,200,000 2,200,000 2,555,797 2,555,797 2,555,797 2,555,797 TOTAL LEVY $ 7,630,779 $ 7,630,779 $ 7,986,576 $ 8,095,192 $ 8,165,893 $ 8,165,893 Total Levy % Increase over 2021 0.0% 4.7% 6.1% 7.0% 7.0% Tax Rate 63.882% 57.822% 60.518% 61.341% 61.877% 61.877% Change in Tax Rate -6.060% -3.364% -2.541 % -2.005% -2.005% Homestead Property: 2022 Tax Levy Options Adopted 2021 Option #1 Option #2 Option #3 Option #3 Option #4 Median Home Value $ 186,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 186,000 Homestead Exclusion (20,500) (19,200) (19,200) (19,200) (19,200) (20,500) Net Taxable Value $ 165,500 $ 180,800 $ 180,800 $ 180,800 $ 180,800 $ 165,500 % Change 9.2% 9.2% 9.2% 9.2% 0.0% Tax Capacity (1%) $ 1,655 $ 1,808 $ 1,808 $ 1,808 $ 1,808 $ 1,655 Estimated City Tax 1,057 1,045 1,094 1,109 1,119 1,024 Change from 2021 $ (11) $ 38 $ 53 $ 62 $ (33) % Change -1.0% 3.6% 5.0% 5.9% -3.1% "* If valuation stayed the same, this homeowner would see a 3.1 % reduction in City taxes. Projected Debt Tax Levy $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 Existing Levy =Proposed Future Issues MEquipment Debt =Police Facility —Current Target Levy —New Debt Levy Total HUTCHINSON CITY COUNCIL ci=y�f 000h Request for Board Action 79 =- M_7 Agenda Item: Project Award for Water & WW SCADA System Improvements (1-6/P21-06) Department: PW/Eng LICENSE SECTION Meeting Date: 9/28/2021 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received two (2) bids (see attached Bid Tabulation) for the Water & Wastewater SCADA Improvements project letting on Tuesday, September 21st. The apparent low bidder is Primex of Plymouth, MN, with a bid of $764,804.00 (approximately 22% lower than the final Engineer's Estimate). Per City staff's and the project technical consultant's review the low bid documentation appears to be fully responsive and responsible. This project's total cost and associated funding were recently reviewed by the City's Resource Allocation Committee and there are no concerns with implementing these improvements as proposed. The necessary Resolution to award this project is attached, and City staff recommends approving it accordingly. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15355 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 6/PROJECT NO. 21-06 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Water & Wastewater SCADA System Improvements Project: In general, work consists of the removal of existing programmable logic controllers (PLCs), operator interface terminals (OITs), radios, and the supply and installation of new PLCs, OITs, radios, and other appurtenances for improvements to existing control panels within the Water and Wastewater systems. This also includes providing new supervisory control and data acquisition (SCADA) servers and software and implementing system monitoring redundancies. bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid Primex of Plymouth MN $764,804.00 Automatic Systems of St Paul MN $899,652.00 IPS of Avon MN $986,650.21 and whereas, it appears that Primex of Plymouth MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Primex of Plymouth MN in the amount of $764,804.00 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 28th day of September 2021. Mayor, Gary Forcier City Administrator, Matthew Jaunich CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 6/PROJECT NO. 21-06 Water & Wastewater SCADA Systems Improvements BID OPENING: 09/21/2021 @ 11:00 AM ENGINEER'S ESTIMATE $982,000.00 COMPLETION DATE: 09/21/2021 0 - o - o a c f _ _ y — a Engineer's Estimate Primex Mike Voelker 13005 16th Ave N Ste 100 Plymouth, MN 55441 Phone 763-559-0568 michael.volker@primexcont rols.com Automatic Systems Bruce Wirth PO Box 120359 St Paul, MN 55112 Phone 651-631-9005 allik@automaticsystemsco. cam IPS Peter Nelson 807 Avon Ave S Ste 2 Avon, MN 56310 Phone 218435-1703 peter.nelson@ipsamerica.bi z BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE BID TOTAL BASE BID $982,000.00 $764,804.00 $899,652.00 $989,650.21 DBE GOAL 0.00% 0.00% 0.00% 0.00% BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 1 WTP Main Control Panel Lump Sum 1.00 $122,000.00 $122,000.00 $137,720.00 $137,720.00 $66,626.00 $66,626.00 $77,932.90 $77,932.90 2 WTP Chem Room SCADA Control Panel Lump Sum 1.00 $18,900.00 $18,900.00 $17,300.00 $17,300.00 $19,128.00 $19,128.00 $19,284.51 $19,284.51 3 WTP RO Control Panel Lump Sum 1.00 $38,200.00 $38,200.00 $23,788.00 $23,788.00 $28,235.00 $28,235.00 $32,267.24 $32,267.24 4 WTP RO Skid Control Panels (Skids 1, 2 & 3) Lump Sum 1.00 $40,700.00 $40,700.00 $37,337.00 $37,337.00 $45,767.00 $45,767.00 $59,113.04 $59,113.04 5 WTP Bio Filter Control Panel Lump Sum 1.00 $47,100.00 $47,100.00 $31,914.00 $31,914.00 $40,176.00 $40,176.00 $49,131.05 $49,131.05 6 Century Tower Lump Sum 1.00 $65,300.00 $65,300.00 $40,454.00 $40,454.00 $51,415.00 $51,415.00 $55,110.68 $55,110.68 7 South Park Tower Lump Sum 1.00 $55,200.00 $55,200.00 $33,051.00 $33,051.00 $41,781.00 $41,781.00 $47,207.41 $47,207.41 8 Golf Course Tower Lump Sum 1.00 $65,300.00 $65,300.00 $38,913.00 $38,913.00 $48,218.00 $48,218.00 $53,067.00 $53,067.00 9 WWTF Bldg. 10 (Admin Bldg.) Lump Sum 1.00 $42,900.00 $42,900.00 $30,795.00 $30,795.00 $49,385.00 $49,385.00 $49,379.15 $49,379.15 10 WWTF Bldg. 20 (Main Lift Station) Lump Sum 1.00 $59,900.00 $59,900.00 $41,969.00 $41,969.00 $61,942.00 $61,942.00 $69,852.71 $69,852.71 11 WWTF Bldg. 25 (HATS Lift Station) Lump Sum 1.00 $62,100.00 $62,100.00 $36,020.00 $36,020.00 $52,073.00 $52,073.00 $81,656.39 $81,656.39 12 WWTF Bldg. 55 (MBR) Lump Sum 1.00 $119,200.00 $119,200.00 $71,322.00 $71,322.00 $99,631.00 $99,631.00 $97,506.79 $97,506.79 13 WWTF Bldg. 60 (Clarification) Lump Sum 1.00 $50,100.00 $50,100.00 $43,449.00 $43,449.00 $58,201.00 $58,201.00 $58,489.11 $58,489.11 14 WWTF Bldg. 80 (Disninfection) Lump Sum 1.00 $29,600.00 $29,600.00 $20,420.00 $20,420.00 $21,171.00 $21,171.00 $30,491.35 $30,491.35 15 WWTF Bldg. 90 (Biosolids) Lump Sum 1.00 $50,500.00 $50,500.00 $45,352.00 $45,352.00 $100,903.00 $100,903.00 $57,529.55 $57,529.55 16 01 21 00 Allowances Lump Suml 1.00 $115,000.00 $115,000.00 $115,000.00 $115,000.00 $115,000.00 $115,000.00 $151,631.33 $151,631.33 17 $0.00 $0.00 $0.00 18 $0.00 $0.00 $0.00 $0.00 TOTAL - LETTING NO. 6/PROJECT NO. 21-06 $982,000.00 $764,804.00 $899,652.00 $989,650.21 Pagel of 1 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve/Deny Resolution 15356 -- A Resolution in Support of our Troops who Agenda Item: Served in Afghanistan Department: City Council LICENSE SECTION Meeting Date: 9/28/2021 Application Complete N/A Contact: Dave Sebesta Agenda Item Type: Presenter: Dave Sebesta Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Council member Dave Sebesta has asked that the city council consider adopting the attached resolution. BOARD ACTION REQUESTED: Approve/Deny Resolution 15356 Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15356 A RESOLUTION IN SUPPORT OF OUR TROOPS WHO SERVED IN AFGHANISTAN WHEREAS, following the September 11 attacks in 2001, the Taliban refused to allow the extradition of Osama Bin Laden for criminal judgement for the destruction of the World Trade Towers and the death of over 2,700 people; and WHEREAS, our military service members have honorably served our nation in Afghanistan for nearly 20 years, which resulted in over 2,300 deaths and over 23,000 wounded in actions that has affected many Hutchinson and McLeod County families; and WHEREAS, Afghanistan was stopped from being a staging ground for future terrorist attacks against our troops and the United States of America; and WHEREAS, the world did not become a safe place immune to terrorism by the departure of U.S. military forces from Afghanistan on August 31, 2021. NOW THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1) That the City of Hutchinson expresses our heartfelt thanks and appreciation to our military service members for their self-sacrificing these past 20-years by proclaiming September as "Troop Appreciation Month"; 2) That the City support efforts for safe passage for remaining U.S. citizens and green card holders to leave Afghanistan; 3) That the City supports rigorous federal government verification of the estimated 125,000 Afghan refugees who truly were allies or have Special Immigrant Visas (SIVs) to ensure that ISIS terrorists are not unknowingly brought into our country, after 20 years of our troops protecting us from them. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 28TH DAY OF SEPTEMBER, 2021 GARY T. FORCIER, MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Setting the Date for the Annual City Recognition Event/Set Public Meeting Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 9/28/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: On an annual basis, the City conducts an event to recognize the employees and volunteers who serve the City of Hutchinson. The last few years, the City Administrator has provided a "State of the City" report to those attending. This event is normally held in the fall of the year at the Hutchinson Event Center. The event was not held last year due to COVID. Invited attendees and an adult guest are provided with a complimentary meal. The format for the 2021 event is proposed as follows: 5:30 p.m. Check -in and social time 6:30 p.m. Dinner 7:15 p.m. State of the City presentation/program by City Administrator Jaunich to acknowledge and to thank current employees, recent retirees, and the volunteer board and commission members, and to highlight any notable departmental and employee achievements throughout the past year. The date proposed for the event is Thursday, November 4, 2021. It is requested that the Council set a date for the event, set it as a public meeting for the Council, and approve the proposed event format. BOARD ACTION REQUESTED: Consideration of setting the date for the annual City Recognition Event for November 4, 2021, from 5:30 to 8:30 p.m. at the Hutchinson Event Center and setting the event as a public meeting for the Council members to attend. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve Setting the Truth -in -Taxation Hearing Date and Time Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 9/28/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: As we certify our preliminary tax levies to the County, we must also notify the County (and the Public) of the date that we will hold our Truth -in -Taxation Hearing. This is a public meeting of which the tax levy and budget will be discussed and a forum will be given to allow the public to comment on the proposed levy/budget. This public hearing is required by state statute. The public meeting requirements are as follows: 1. The Council must set the date, time and place of the meeting at which a final budget and tax levy will be discussed. 2. Meeting must be held after November 24 and before December 30 and at or after 6:00 p.m. 3. The public will be allowed to speak at the meeting. 4. We must have a phone number available where the public can call to ask questions on the budget along with an address available where public comments can be received by mail. Generally speaking, we have held our Truth -in -Taxation Hearing on the first Tuesday in December. That first Tuesday is December 7 this year. The County Board is hosting their Truth -in -Taxation on December 13 and the School District will likely have theirs at a regular meeting date (Monday nights). If the 7th doesn't work, I would recommend Thursday, December 9. BOARD ACTION REQUESTED: Approve setting the Truth -in -Taxation Hearing date and time for Tuesday, December 7 at 6:00 p.m. in the Council Chambers at City Center Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. August 2021 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 9/28/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the August Financial Reports for the general fund and enterprise funds. Also attached is the August Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern; Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT AUGUST YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - 2,909,687 5,442,779 2,533,092 53.5 2,740,479 5,270,910 52.0 Other Taxes 13,875 173,475 305,000 131,525 56.9 133,481 305,000 43.8 Licenses & Permits 61,773 361,561 380,300 18,739 95.1 344,217 388,450 88.6 Intergovernmental Revenue 34,798 1,376,100 1,716,788 340,688 80.2 1,380,435 1,730,963 79.7 Charges for Services 270,628 1,675,496 2,786,834 1,111,338 60.1 1,020,339 2,790,585 36.6 Miscellaneous Revenues 15,455 146,346 246,250 99,904 59.4 153,422 245,500 62.5 Transfers -In - 933,596 2,723,191 1,789,595 34.3 933,596 2,666,191 35.0 Fines & Forfeitures 3,540 27,712 55,000 27,288 50.4 28,728 55,000 52.2 Capital Contributions - - 40,000 40,000 - - - - TOTAL REVENUES 400,067 7,603,973 13,696,142 6,092,169 55.5 6,734,697 13,452,599 50.1 Wages & Benefits 756,567 5,833,716 9,240,778 3,407,062 63.1 5,420,736 9,162,882 59.2 Supplies 83,456 593,810 882,622 288,812 67.3 501,566 858,150 58.4 Services & Charges 196,028 1,672,977 2,760,282 1,087,305 60.6 1,588,655 2,679,017 59.3 Miscellaneous Expenses 6,276 190,716 684,310 493,594 27.9 176,323 647,550 27.2 Transfers -Out - 54,075 108,150 54,075 50.0 52,500 105,000 50.0 Capital Outlay - 18,170 20,000 1,830 90.8 - - - TOTAL EXPENDITURES 1,042,326 8,363,464 13,696,142 5,332,678 61.1 7,739,779 13,452,599 57.5 NET REVENUE (642,259) (759,491) - 759,491 (1,005,082) - REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2021 2021 ACTUALS AUGUST General Fund Expense by Department YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 2,626 24,141 50,099 25,958 48.2 25,252 52,344 48.2 City Administrator 43,736 304,982 491,611 186,629 62.0 275,277 459,709 59.9 Elections - 62 - (62) - 16,131 17,750 90.9 Finance Department 24,702 258,280 382,169 123,889 67.6 243,318 381,325 63.8 Motor Vehicle 20,518 178,934 251,241 72,307 71.2 161,799 266,912 60.6 Assessing - - 61,152 61,152 - - 61,152 - Legal 27,198 194,473 321,917 127,444 60.4 180,793 317,092 57.0 Planning 12,558 102,204 164,302 62,098 62.2 97,842 161,262 60.7 Information Services 35,956 366,036 587,903 221,867 62.3 372,854 600,314 62.1 City Hall Building 15,054 131,481 190,079 58,598 69.2 103,454 178,342 58.0 Police Department 287,615 2,297,785 3,607,758 1,309,973 63.7 2,186,789 3,549,011 61.6 Hospital Security 21,925 206,515 328,598 122,083 62.8 200,321 332,790 60.2 Emergency Management 215 12,146 17,280 5,134 70.3 11,649 12,280 94.9 Safety Committee 16 10,548 11,210 662 94.1 9,739 11,200 87.0 Fire Department 24,799 252,920 369,510 116,590 68.4 222,886 360,455 61.8 Protective Inspections 23,274 191,099 326,560 135,461 58.5 184,231 309,570 59.5 Engineering 32,360 281,139 465,890 184,751 60.3 312,451 487,309 64.1 Streets & Alleys 108,510 1,027,836 1,588,741 560,905 64.7 1,055,624 1,565,147 67.4 Park/Recreation Administration 20,931 182,345 316,616 134,271 57.6 167,725 274,158 61.2 Recreation 22,666 173,450 260,435 86,985 66.6 121,698 255,586 47.6 Senior Citizen Center 6,013 33,316 93,715 60,399 35.6 33,971 92,499 36.7 Civic Arena 19,373 177,392 373,185 195,793 47.5 193,829 374,475 51.8 Park Department 86,511 655,578 994,819 339,241 65.9 534,796 987,146 54.2 Recreation Building 15,596 125,297 248,129 122,832 50.5 110,552 245,543 45.0 Events Center 18,506 159,938 275,259 115,321 58.1 135,533 268,922 50.4 Evergreen Building 1,922 18,136 30,725 12,589 59.0 11,528 30,725 37.5 Library 47,322 155,284 222,820 67,536 69.7 148,761 222,760 66.8 Waterpark 101,984 331,133 355,833 24,700 93.1 34,168 352,761 9.7 Cemetery 11,345 84,154 138,320 54,166 60.8 96,540 132,284 73.0 Airport 7,348 100,627 131,541 30,914 76.5 82,399 124,878 66.0 Unallocated General Expense 1,746 326,231 1,038,725 712,494 31.4 407,869 966,898 42.2 TOTAL EXPENDITURES 1,042,326 8,363,464 13,696,142 5,332,678 61.1 7,739,779 13,452,599 57.5 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT AUGUST YTD BUDGET BALANCE USED ACTUAL BUDGET USED Liquor Fund Sales 623,508 4,842,134 6,809,000 1,966,866 71.1 5,057,243 6,473,000 78.1 Miscellaneous Revenues 565 1,910 2,500 590 76.4 2,041 3,000 68.0 TOTAL REVENUES 624,073 4,844,044 6,811,500 1,967,456 71.1 5,059,284 6,476,000 78.1 Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET REVENUE 473,373 3,731,012 5,159,602 1,428,590 72.3 3,866,579 4,871,710 79.4 57,984 471,581 757,179 285,598 62.3 445,054 703,600 63.3 1,583 10,753 22,600 11,847 47.6 11,752 22,600 52.0 22,492 191,932 259,365 67,433 74.0 179,331 247,950 72.3 - 5,738 6,700 962 85.6 5,569 6,700 83.1 - 550,000 550,000 - - 500,000 - 6,153 15,000 8,847 41.0 15,000 - 77,000 77,000 - 82,500 - - - - - - 128,228 - 555,431 4,417,170 6,847,446 2,430,276 64.5 4,508,286 6,578,288 68.5 68,642 426,874 (35,946) (462,820) 550,998 (102,288) Year to Date Sales August Sales Comments 2021 2020 Change 2021 2020 Change Liquor Sales Revenue: Liquor 1,689,588 1,694,702 -0.3% 218,710 214,208 2.1% Beer 2,383,135 2,541,750 -6.2% 317,948 336,999 -5.7% Wine 647,215 699,436 -7.5% 69,669 72,108 -3.4% Other 122,197 121,356 0.7% 17,182 17,042 0.8% Total Sales 4,842,134 5,057,243 -4.3% 623,508 640,357 -2.6% Customer Count 163,916 169,366 -3.2% 21,250 22,032 -3.5% Average Sale per Customer $29.54 $29.86 -1.1 % $29.34 $29.06 1.0% Gross Profit $1,111,122 $1,190,664 $150,134 $135,006 Gross Margin on Sales 22.9% 23.5% 24.1% 21.1% Our sales revenue comparison of 2021 to 2020 is going to look somewhat strange for a few months as we compare what I'd call stabilized pandemic revenue for 2021 to abnormally high pandemic revenue in 2020. While the August 2021 sales have decreased 2.6% from August 2020 sales, it is actually 7.7% higher than the August 2019 sales. It may be more beneficial to compare the 2021 sales to our 2021 budget. Through August, the year-to-date sales revenue is 8..5% higher than our budgeted revenue while the August monthly sales are 0.7% higher than budget. Water Fund Sales Sales - Other Local Sales Tax Charges for Services Miscellaneous Revenues TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2021 2021 ACTUALS AUGUST YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 243,005 1,283,694 1,715,000 431,306 74.9 1,294,130 1,780,000 72.7 49,802 392,137 549,950 157,813 71.3 391,654 544,500 71.9 79,928 498,827 737,000 238,173 67.7 427,063 737,000 57.9 3,301 56,766 65,700 8,934 86.4 48,030 56,000 85.8 6,338 31,760 47,000 15,240 67.6 30,497 67,000 45.5 382,374 2,263,185 3,114,650 851,465 72.7 2,191,374 3,184,500 68.8 42,499 342,114 546,882 204,768 62.6 339,279 542,656 62.5 20,857 103,652 140,150 36,498 74.0 108,705 138,137 78.7 46,563 328,310 500,950 172,640 65.5 429,859 496,350 86.6 - 1,539 15,000 13,461 10.3 688 15,000 4.6 - 70,000 70,000 - - 60,000 - 865,219 865,219 802,900 830,176 96.7 - - 1,160,000 1,160,000 - 1,296 1,100,000 0.1 1,153,345 1,388,056 1,465,215 77,159 94.7 1,378,117 1,485,955 92.7 TOTAL EXPENDITURES 1,263,265 2,163,670 4,763,416 2,599,746 45.4 3,060,844 4,668,274 65.6 NET of REVENUES & EXPENDITURES (880,891) 99,515 (1,648,766) (1,748,281) (869,470) (1,483,774) Year to Date Water Sales Comments 2021 2020 Change Water Sales Revenue: Residential 886,652 837,231 5.9% Commercial 245,050 210,973 16.2% Industrial 151,992 245,927 -38.2% Water Sales 1,283,694 1,294,130 -0.8% Base Charge 292,343 287,754 1.6% WAC Charge 65,153 59,570 9.4% Other 34,642 44,330 -21.9% Other Sales 392,137 391,654 0.1% Wastewater Fund Sales Sales - Other Local Sales Tax Licenses & Permits Charges for Services Miscellaneous Revenues TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2021 2021 ACTUALS AUGUST YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 231,929 1,789,388 2,782,000 992,612 64.3 1,833,963 2,710,000 67.7 45,462 339,974 568,150 228,176 59.8 329,997 488,000 67.6 79,928 498,827 737,000 238,173 67.7 427,063 737,000 57.9 - 6,000 6,500 500 92.3 6,000 6,500 92.3 - 2,900 7,500 4,600 38.7 7,475 7,500 99.7 20,676 50,884 97,500 46,616 52.2 60,176 112,500 53.5 377,995 2,687,973 4,198,650 1,510,677 64.0 2,664,673 4,061,500 65.6 61,348 480,684 752,715 272,031 63.9 465,751 725,428 64.2 22,643 125,931 225,000 99,069 56.0 137,346 216,362 63.5 145,917 671,222 762,200 90,978 88.1 402,405 778,500 51.7 120 19,886 40,000 20,114 49.7 27,844 40,000 69.6 - - 80,000 80,000 - - 60,000 - 279,240 674,212 2,358,219 1,684,008 28.6 486,388 866,957 56.1 - - 1,125,000 1,125,000 - - 1,250,000 - 939,152 1,379,575 1,389,965 10,390 99.3 1,316,825 1,402,320 93.9 TOTAL EXPENDITURES 1,448,420 3,351,509 6,733,099 3,381,590 49.8 2,836,558 5,339,567 53.1 NET of REVENUES & EXPENDITURES (1,070,425) (663,535) (2,534,449) (1,870,914) (171,885) (1,278,067) Year to Date Sewer Sales Comments 2021 2020 Change Wastewater Sales Revenue: Residential 1,071,480 1,057,674 1.37/. Commercial 289,312 303,217 -4.6% Industrial - Flow 247,328 313,502 -21.1% Industrial - Violation Surcharges 181,269 159,570 13.6% Sewer Sales 1,789,388 1,833,963 -2.4% Base Charge 252,595 249,055 1.4% SAC Charge 85,629 75,992 12.7% Other 1,750 4,950 -64.6% Other Sales 339,974 329,997 3.0% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT AUGUST YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 105,274 830,226 1,220,000 389,774 68.1 801,473 1,190,000 67.4 Sales - Other 3,729 29,094 49,600 20,506 58.7 28,013 47,600 58.9 Intergovernmental Revenue 3,539 6,131 12,500 6,369 49.1 6,017 12,500 48.1 Miscellaneous Revenues 3,515 10,084 20,000 9,916 50.4 14,315 22,000 65.1 TOTAL REVENUES 116,058 875,535 1,302,100 426,565 67.2 849,818 1,272,100 66.8 Wages & Benefits 15,547 128,136 225,933 97,797 56.7 131,425 202,269 65.0 Supplies 1,984 15,810 64,400 48,590 24.5 33,277 61,400 54.2 Services & Charges 63,909 493,318 817,220 323,902 60.4 458,705 797,800 57.5 Miscellaneous Expenses - 215 1,000 785 21.5 19,079 1,000 1,907.9 Transfers -Out - 55,000 55,000 - - 55,000 - CapitalOutlay 29,567 865,500 835,933 3.4 40,138 180,700 22.2 Depreciation Expense - - 162,000 162,000 - - 140,000 - TOTAL EXPENDITURES 81,440 667,045 2,191,053 1,524,008 30.4 682,624 1,438,169 47.5 NET of REVENUES & EXPENDITURES 34,618 208,490 (888,953) (1,097,443) 167,195 (166,069) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2021 Comaost Fund Sales Intergovernmental Revenue Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2021 ACTUALS AUGUST YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 48,517 2,479,637 2,289,000 (190,637) 108.3 2,632,718 2,367,400 111.2 5,962 11,018 70,000 58,982 15.7 11,844 87,750 13.5 5,771 15,341 32,000 16,659 47.9 26,467 35,000 75.6 60,250 2,505,997 2,391,000 (114,997) 104.8 2,671,028 2,490,150 107.3 40,632 1,527,763 1,582,500 54,737 96.5 1,667,164 1,543,550 108.0 (69,438) (432,884) (674,000) (241,116) 64.2 (498,543) (654,200) 76.2 59,616 478,337 798,104 319,767 59.9 467,361 749,909 62.3 13,958 81,479 123,500 42,021 66.0 82,184 114,300 71.9 35,368 165,254 259,000 93,746 63.8 165,488 330,900 50.0 3,073 9,272 11,000 1,728 84.3 11,723 12,700 92.3 - - 110,000 110,000 - - 110,000 - 114,896 224,411 376,500 152,089 59.6 368,989 567,580 65.0 - - 282,500 282,500 - - 260,000 - - 153,922 161,642 7,720 95.2 151,735 161,642 93.9 198,106 2,207,555 3,030,746 823,191 72.8 2,416,102 3,196,381 75.6 (137,856) 298,442 (639,746) (938,188) 254,926 (706,231) Year to Date Sales Comments 2021 2020 Change Compost Sales Bagged 2,096,726 2,116,612 -0.9% Bulk 145,083 308,130 -52.9% Other (Freight) 237,829 207,976 14.4% Total Sales 2,479,637 2,632,718 -5.8% Gross Profit 951,874 965,554 Gross Margin 38.4% 36.7% Bulk Sales Our bulk sales revenue continues to lag behind last year's level due to the lack of bitcon inventory. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT AUGUST YTD BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 83,812 667,827 1,000,000 332,173 66.8 646,394 964,735 67.0 Sales - Other - - 3,500 3,500 - 589 3,500 16.8 Licenses & Permits 1,220 2,995 4,800 1,805 62.4 5,145 4,500 114.3 Charges for Services - - - - - 130 - - Miscellaneous Revenues 2,772 17,385 15,350 (2,035) 113.3 14,441 15,750 91.7 TOTAL REVENUES 87,803 688,207 1,023,650 335,443 67.2 666,699 988,485 67.4 Wages & Benefits 22,517 176,011 276,724 100,713 63.6 167,030 266,484 62.7 Supplies 2,060 11,897 35,425 23,528 33.6 40,354 26,362 153.1 Services & Charges 17,646 59,013 196,350 137,337 30.1 99,902 212,900 46.9 Miscellaneous Expenses - 8,298 18,000 9,702 46.1 8,143 18,000 45.2 Capital Outlay 99,889 739,000 639,111 13.5 - 436,328 - Depreciation Expense - 240,000 240,000 - - 225,000 - Debt Service - 167,151 225,789 58,638 93.5 149,551 209,689 70.2 TOTAL EXPENDITURES 42,222 522,259 1,731,288 1,209,029 30.2 464,979 1,394,763 33.3 NET of REVENUES & EXPENDITURES 45,581 165,948 (707,638) (873,586) 201,719 (406,278) Oppenheimer & Co. Inc. 85 PPENHEIMEk Broad Street STATEMENT OF New York, NY 10004 (212) 668-8000 ACCOUNT Transacts Business on All Principal Exchanges S11 Assets maturing during the next 60 days appear at the end of this statement. Special Message This statement has been provided to you through electronic delivery. Thank you for helping us 'Go Green'! Portfolio Summary This Previous Estimated Period Period Annual Income 08/31/21 07/31/21 Advantage Bank Deposits* $1,06122 $362.47 $0.05 Mutual Funds 6,212,352.79 5,887,342.57 1,590.36 Municipal Bonds 8,127,516.15 8,145,823.60 211,270.75 Certificates of Deposit 6,585,754.09 6,848,597.69 159,343.00 Cash Account Balance 416.16 664.52 Total Asset Value $20,927,100.41 $20,882,790.85 $372,204.16 Net Value of Accrued Interest $59,613.16 $107,420.60 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities- * Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured. Account Number: D25-5019707 Tax ID Number: ON FILE For the Period: 08/01/21- 08/31/21 Last Statement: 07/31/21 Page 1 of 12 CITY OF HUTCHINSON MINNESOTA III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Professional SULLIVAN,C/FAY,J 5HX (800)258-3387 Internet Address: www.opco.com Income Summary Office Serving Your Account 100 SOUTH 5TH ST SUITE 2200 MINNEAPOLIS, MN 55402 Reportable This Period Year to Date Advantage Bank Dep Interest $0.00 $0.15 Corporate Interest 15,933.02 131,839.63 Municipal Interest 64,395.00 189,013.56 Dividends 132.59 1,066.91 Total Reportable $80,460.61 $321,920.25 PPENHEIMEk Executive Summary CITY OF HUTCHINSON report as of 0910112021 XXXXXX9707 Summary Totals Original Face $14,264,000 Current Face (Par) $14,264,000 Market Principal $14,713,270 Accrued Interest $53,312 Cash & Cash Alternatives $0 Fixed Income Funds $0 Equity Balance $0 Total Portfolio Value $14,766,582 Next 12mo Cpn Cash Flow $319,203 Generic Annual Cpn Cash Flow $370,614 Weighted Averages Coupon* 2.598 % Maturity** 1.91 yrs Duration 1.79 Yield to Worst 0.444 % Yield to Maturity 0.489 % Market Price* 103.150 Tax Lots Holdings Included 42 of 42 *Par-Wtd, all else Mkt-Wtd. * Avg life used for principal Paydowns, and perpetual securities are assigned a 40 year maturity. Moody's S&P UST/AGY/CD - PR/ETM Aaa AAA As AA' A $60,000 Muni- 55.2% CD- 44.8% Fed Tax -Exempt 0 Fed Taxable 0 Subj to Cap Gains 0 Subj to AMT 40% 20% I II o% otiotiotiotioti�'tioti^o1'o,�ao'�o''o'�o''o''o o''o''o o�oao°'o°o°'oaao°o°'o°'o°o°eooy,�Ja� 'L '� 'L 'L '6 'L 'L 'l-'L 'L '6 'Y 'L 'l-'L 'L '6 'Y 'L 'l• 'L 'L 't• 'L 'L 'l• 'L 'L 'l• ti'IOyQ Qe MR A ` $40,000 See BBB 20% Be Be $20,000 1 <Ba <BB , 1 NR $0 I NR ' None None ecti aelti 0�ti 0% 0% 20% 40 % 60 % 80 % 100 % O "oO ) Qnti a` PQ !1` >J> P h° 01'On'03obOhOrD01 o0ooi y0,'Y,y'y y" ,�P,y`2,y6,' ,yo yci,Lo,y'1,�'y,y'3,vb,�5,y6,y'�,�o,y0,�0ox o0'otio'1%o'3aPo<ioroo'�'o9oc'.yo,y'Y,�'I,.y"ryay5.y0,y'�,�0,�0',y0',ytit'L,y3,tb,yh,yO,L'1;yo',L9' '> Includes coupon cash flows for the next 12 months, from 09101/2021 to 0813112022. Includes all tax lot holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash flows for the next 12 months, from 0910112021 to 08131/2022. Projected Principal Paydowns for CMOs are produced by applying current pool speeds which are updated weekly. Assuming similar market conditions going forward, Projected Principal Paydowns for Pass-Thru securities are produced by calculating and applying concurrent historical speeds to future paydown schedules. Page 3 of 21 PPENHEIMEI� Totals & Averages @ Current Market CITY OF HUTCHINSON report as of 0910112021 XXXXXX9707 Original Face Value Current Face Value Valid Tax Lot Holdings Unrecognized Tax Lot Holdings Total Tax Lot Holdings $14,264,000 Portfolio Totals $14,264,000 Original Face Value 42 Current Face Value 0 Market Principal Value 42 Accrued Interest Total Market Value Cash & Cash Alternatives Fixed Income Funds 'Valid Tax Lot Holdings' includes all tax lot holdings with recognized CUSIP and quantity. Priced Original Face Value $14,264,000 Priced Current Face Value $14,264,000 Tax Lot Holdings Included 42 of 42 Priced Market Principal $14,713,270 Average Coupon 2.598% Average Market Price 103.150 Includes all tax lot holdings with recognized CUSIP, quantity and market price on reporting date. Average coupon and market price weighted by market principal. Equity Balance Total Portfolio Value Next 12mo Cpn Cash Flow Generic Annual Cpn Cash Flow Tax Lot Holdings Included $14,264,000 $14,264,000 $14, 713, 270 $53,312 $14, 766, 582 $0 $0 $0 $14,766,582 $319, 203 $370,614 42 of 42 Portfolio Averages Coupon Maturity Duration Convexity Yield to Worst Yield to Maturity After Tax YTW Taxable Equivalent YTW After Tax YTM Taxable Equivalent YTM Market Price 2.598% 1.91 yrs 1.79 0.055 0.444 % 0.489% 0.444 % 0.444% 0.489% 0.489% 103.150 Includes all tax lot holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Portfolio average values are market -weighted, unless otherwise noted. Coupon and market price are par -weighted. All prices have been normalized to par. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Includes coupon cash flows for the next 12 months, from 0910112021 to 08/31/2022. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.00%, a State of N/A, and a State Tax rate of N/A. Generic Annual Cpn Cash Flow is simply coupon rate times current face value, and does not consider acquisition date, redemption dates, long/short first coupons, ex -dividend dates, payment delays, etc. Duration and convexity figures represent modified duration to worst. Page 4 of 21 PPENHEIMEI� Totals & Averages @ Acquisition CITY OF HUTCHINSON report as of 0910112021 XXXXXX9707 Original Face Value Current Face Value Valid Tax Lot Holdings Unrecognized Tax Lot Holdings Total Tax Lot Holdings $14,264,000 Portfolio Totals Portfolio Averages $14,264,000 Original Face Value $14,264,000 Yield to Worst (cost) 2.182% 42 Face Value at Acquisition $14,264,000 Yield to Worst (mkt) 0.444% 0 Original Principal Cost $14,397,038 Yield to Maturity (cost) 2.182% 42 Adjusted Principal Cost $14,300,156 Yield to Maturity (mkt) 0.489% Current Market Principal $14,713,270 Original Acquisition Price 100.933 Estimated Gainl(Loss) $413,114 Adjusted Cost Price 100.253 Tax Lot Holdings Included 42 of 42 Current Market Price 103.150 Valid Tax Lot Holdings' includes all tax lot holdings with recognized CUSIP and quantity. Original Face Value $14,264,000 Face Value at Acquisition $14,264,000 Tax Lot Holdings Included 42 of 42 Original Principal Cost $14,397,038 Average Acquisition Price 100.933 Includes all tax lot holdings with recognized CUSIP, quantity, acquisition date/price, full analytical calculations at acquisition, market price, and full analytical calculations on reporting date. Average values @ cost are weighted by respective original total acquisition costs. Includes all tax lot holdings with recognized CUSIP, quantity, and acquisition date/price. All prices have been normalized to par. Average acquisition price is weighted by original principal cost. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Page 5 of 21 PENHEIMER, Position Details CITY OF HUTCHINSON report as of 0910112021 XXXXXX9707 CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal G/L Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px I Yid Adj Cost Px Accr Int % Adj Cost 89214PGA5 245 xxxxxx9707 -/- TOWNEBANK PORTSMOUTH VA 3.000% 100.220 Maturity 09/27/2021 -0.341%(w) -0.341% -0.341% 09/26/2018 $245,000 $245,639 $539 CD 1.72% Held FDIC Cent A, 35095 0912712021 0.07 100.000 / 3.000 % 100.000 $3,242 0.2% Death Put I TOWN I Semi -Annual Pay I Restricted States: NC,VA 227563BK8 245 xxxxxx9707 -/- CROSS RIV BK TEANECK N J 1.800% 100.366 Maturity 11/15/2021 -0.030% (w) -0.030 % -0.030% 11/13/2019 $245,000 $245,897 $897 CD 1.72% Held FDIC Cert#., 58410 11/1,W021 0.20 100.000/1.800% 100.000 $1,365 0.4% Death Put I CRORVR I Semi -Annual Pay 34415LAN1 245 xxxxxx9707 -/- FOCUS BK CHARLESTON MO 2.100% 100.480 Maturity 11/24/2021 -0.036%(w) -0.036% -0.036% 11/24/2017 $245,000 $246,176 $1,176 CD 1.72% Held FDIC Cert A, 1426 1112412021 0.22 100.000 / 2.100 % 100.000 $1,438 0.5% Death Put I FSSBKC I Semi -Annual Pay 249218AU2 290 xxxxxx9707 Aa3/- DENVER COLO PUB SCHS CTFS 2.598% 100.646 Maturity 12/15/2021 0.314% (w) 0.314% 0.314% 05/14/2020 $291,262 $291,873 $612 Muni 2.03% Held (A83/--) PARTN 1211W021 0.28 102.428 / 1.050% 100.435 $1,632 0.2% Material Events I Federally Taxable I Make Whole Call I Extraordinary Calls I Certificate of Participation I Education I Semi -Annual Pay 8562845Z3 247 xxxxxx9707 -/- STATE BK INDIA NEW YORK N Y 2.350% 100.941 Maturity 01/26/2022 -0.019% (w) -0.019% -0.019% 06/09/2017 $247,000 $249,324 $2,324 CD 1.73% Held FDIC Cert A, 33682 01/26/2022 0.40 100.000 / 2.349 % 100.000 $620 0.9% Death Put I Foreign I Emerging I STBINC I Semi -Annual Pay I . I Restricted States: MTOH,TX 081383Q87 430 xxxxxx9707 Al/AA BEMIDJI MINN 5.000% 102.000 Maturity 02/01/2022 0.132% (w) 0.132% 0.132% 03/18/2020 $436,312 $438,600 $2,288 Muni 3.01% Held (A1/-) 0210112022 0.41 106.61811.400% 101.468 $1,911 0.5% S&P Outlook Stable I General Obligation I Recreation I AGMC Insured I Semi -Annual Pay 264474GV3 1,000 xxxxxx9707 Aa2/- DULUTH MINN INDPT SCH DIST 5.000% 101.797 Maturity 02/01/2022 0.615%(w) 0.615% 0.615% 03/26/2020 $1,009,710 $1,017,970 $8,260 Muni 7.01% Held (Be16) N0709 CTFS PARTN 02/012022 0.41 104.297 / 2.600% 100.971 $4,444 0.8% Material Events I Certificate of Participation I Education I Semi -Annual Pay 38148PGX9 247 xxxxxx9707 -/- GOLDMAN SACHS BK USA 2.300 % 101.171 Maturity 03/08/2022 0.002 % (w) 0.002 % 0.002 % 06/09/2017 $247,000 $249,892 $2,892 CD 1.73% Held FDIC Cart A, 33124 03/08/2022 0.51 100.000 / 2.299 % 100.000 $2,786 1.2% Death Put I GS I Semi -Annual Pay 87164XPZ3 245 xxxxxx9707 -/- SYNCHRONY BANK 2.400% 101.412 Maturity 04/07/2022 0.014 % (w) 0.014 % 0.014 % 05/09/2017 $245,000 $248,459 $3,459 CD 1.72% Held FDIC Cart A, 27314 04/072022 0.59 100.000 / 2.400 % 100.000 $2,400 1.4% Death Put I SYF I Semi -Annual Pay I Restricted States: TX Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.009/, a State of N/A, and a State Tax rate of N/A. Page 6 of 21 PPENHEIMEk Position Details (continued...) CITY OF HUTCHINSON report as of 0910112021 XXXXXX9707 Position Details CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px I Yid Adj Cost Px Accr Int %Adj Cost 574446GV6 500 xxxxxx9707 Aal/- MARYSVILLE MICH PUB SCHS DIST 2.317% 101.274 Maturity 06/01/2022 0.385%(w) 0.385% 0.385% 06/09/2017 $494,230 $606,370 $12,140 Muni 3.51% Held (A31) 05/01/2022 0.65 98.846 / 2.565% 98.846 $3,926 2.5% Materal Events I Federally Taxable I General Obligation I Education I Semi -Annual Pay 64971 WJ35 500 xxxxxx9707 Aal/AAA NEW YORK N Y CITY TRANSITIONAL 1.650% 100.999 Maturity 05/01/2022 0.138% (w) 0.138% 0.138% 06/09/2017 $497,125 $504,995 $7,870 Muni 3.51% Held (Aa1/--) FIN AUTH REV 05/01/2022 0.66 99.42511.771% 99.425 $2,796 1.6% Materal Events I Federally Taxable I S&P Outlook Stable I Make Whole Call I Revenue I Government I Semi -Annual Pay 977100GU4 500 xxxxxx9707 Aa2/- WISCONSINSTGENFDANNUAL 1.720% 101.026 Maturity 05/01/2022 0.166%(w) 0.166% 0.166% 08/26/2020 $504,350 $505,130 $780 Muni 3.51% Held (Aa21--) APPROPRIATION REV 05/01/2022 0.66 102.208 / 0.400% 100.870 $2,914 0.2% Material Events I Federally Taxable I State Taxable I Make Whole Call I Pro -Bata I Revenue I Government I Semi -Annual Pay 13281 NYX4 205 xxxxxx9707 Aal/AA CAMDEN CNTY N J IMPT AUTH REV- 0.591% 100.297 Maturity 07/15/2022 0.248%(w) 0.248% 0.248% 09/10/2020 $205,336 $205,609 $273 Muni 1.44% Held (Aa1/-) CROSSROADS REDEV PROJ 07/15/2022 0.86 100.351 / 0.400% 100.164 $162 0.1% Material Events I Federally Taxable I S&P Outlook Stable I Short First Coupon I Revenue I Government I Semi -Annual Pay 15721 UCT4 245 xxxxxx9707 -/- CFBANK FAIRLAWN OH 3.250% 102.783 Maturity 07/19/2022 0.065%(w) 0.065% 0.065% 12/19/2018 $245,000 $251,818 $6,818 CD 1.72% Held FDIC Cert A, 28263 07/19/2022 0.86 100.000 / 3.250 % 100.000 $327 2.8% Death Put I CFBK I Monthly Pay I Restricted States: CA,PR,TN,TX 02587DV47 245 xx)xxx9707 -/- AMERICAN EXPRESS CENTURIAN BK 2.350% 102.104 Maturity 08/08/2022 0.083% (w) 0.083% 0.083% 08/08/2017 $245,000 $250,155 $5,155 CD 1.72% Held CTF DEP PROGRAM BOOK ENTRY 081OW022 0.93 100.000 / 2.350% 100.000 $410 2.1% FDIC Cert A, 27471 Death Put I AXP I Semi -Annual Pay I Restricted States: OH, TX 01748DAY2 245 xxxxxx9707 -/- ALLEGIANCE BK TEX HOUSTON 2.200% 102.365 Maturity 11/03/2022 0.171%(w) 0.171% 0.171% 11/03/2017 $245,000 $250,794 $5,794 CD 1.72% Held FDIC Cert A, 58629 1110312022 1.15 100.000 / 2.200 % 100.000 $0 2.4% Death Put I ABTX I Monthly Pay I Restricted States: TX 254672WU8 245 ;c000x9707 -/- DISCOVER BK 2.450% 102.747 Maturity 11/18/2022 0.173%(w) 0.173% 0.173% 05/09/2017 $245,000 $251,730 $6,730 CD 1.72% Held FDIC Cert A, 5649 1111812022 1.19 100.000 / 2.450 % 100.000 $1,776 2.791 Death Put I DFS I Semi -Annual Pay 214201 GK5 150 xxxxxx9707 A2/- COOK CNTY ILL SCH DIST NO 0.000% 97.557 Maturity 12/01/2022 1.997%(w) 1.997% 1.997% 10/27/2020 $148,482 $146,336 ($2,146) Muni 1.05% Held 089MAYWOOD 1210112022 1.23 98.34110.800% 98.988 $0 (1.491) Material Events I Federally Taxable I State Taxable I General Obligation I Education I AGMC Insured Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.00Y, a State of N/A, and a State Tax rate of N/A. Page 7 of 21 PPENHEIMEk Position Details (continued...) CITY OF HUTCHINSON report as of 0910112021 XXXXXX9707 Position Details CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px I Yid Adj Cost Px Accr Int %Adj Cost 949495AQ8 245 xxxxxx9707 -/- WELLS FARGO NATL BK WEST LAS V 1.900 % 102.307 Maturity 01/17/2023 0.217% (w) 0.217% 0.217 % 01/17/2020 $245,000 $250,652 $5,652 CD 1.72% Held FDIC Cert #., 27389 011172023 1.35 100.000 / 1.900 % 100.000 $217 2.3% Death Put I W FC I Monthly Pay 58404DDMO 245 xxxxxx9707 -/- MEDALLION BK UTAH 2.850% 103.932 Maturity 03/06/2023 0.231 % (w) 0.231 % 0.231 % 03/05/2019 $245,000 $254,633 $9,633 CD 1.72% Held FDIC Cert #., 57449 03/062023 1.48 100.000 / 2.850 % 100.000 $555 3.9% Death Put I MEDBNK I Monthly Pay I Restricted States: AL,OH,TX 149159MQ5 245 xxxxxx9707 -/- CATHAY BK LOS ANGEL CALIF 3.150 % 105.034 Maturity 06/08/2023 0.283% (w) 0.283 % 0.283 % 06/08/2018 $245,000 $257,333 $12,333 CD 1.72% Held FDIC Cert A, 18503 06/082023 1.72 100.000 / 3.150 % 100.000 $1,840 5.0% Death Put I CATY I Semi -Annual Pay I Restricted States: CA, NY 856425AR4 245 xxxxxx9707 -/- STATE BANK OF LISMORE LISMORE 3.100% 105.069 Maturity 06/27/2023 0.297%(.) 0.297% 0.297% 06/27/2018 $245,000 $257,419 $12,419 CD 1.72% Held MN 06272023 1.77 100.000 / 3.100% 100.000 $146 5.1% FDIC Cert A, 8190 Death Put I SBKLIS I Monthly Pay 45581 EAX9 245 xxxxxx9707 -/- INDUSTRIAL & COML BK CHINA USA 3.300% 105.454 Maturity 06/30/2023 0.298% (w) 0.298% 0.298% 08/30/2018 $245,000 $258,362 $13,362 CD 1.72% Held FDIC Cent A, 24387 06/302023 1.77 100.000 / 3.300 % 100.000 $89 5.5% Death Put I INDCMB I Monthly Pay I Restricted States: NON-USACCOUNTS 75472RAW1 245 xxxxxx9707 -/- RAYMOND JAMES BK NATL ASSN 1.700% 102.658 Maturity 08/14/2023 0.328% (w) 0.328 % 0.328 % 02/14/2020 $245,000 $251,512 $6,512 CD 1.72% Held FDIC Cart A, 33893 081142023 1.92 100.000 / 1.700 % 100.000 $228 2.7% Death Put I RJF I Semi -Annual Pay 59833LAF9 245 xxxxxx9707 -/- MIDWEST INDPT BK MO 3.150% 105.688 Maturity 09/18/2023 0.353%(w) 0.353% 0.353% 09/17/2018 $245,000 $258,936 $13,936 CD 1.72% Held FDIC Cert A, 25849 09/182023 1.98 100.000 / 3.150 % 100.000 $359 5.7% Death Put I MIDINB I Monthly Pay 61760ARSO 245 xxxxxx9707 -/- MORGAN STANLEY PRIVATE BK 3.550% 106.692 Maturity 11/08/2023 0.462%(w) 0.462% 0.462% 11/08/2018 $245,000 $261,395 $16,395 CD 1.72% Held NATL 11/082023 2.09 100.000 / 3.550 % 100.000 $2,812 6.7% FDIC Cert A, 34221 Death Put I MS I Semi -Annual Pay 538036CZ5 245 xxxxxx9707 -/- LIVE OAK BANKING COMPANY 2.500% 104.696 Maturity 12/13/2023 0.427% (w) 0.427 % 0.427 % 12/13/2017 $245,000 $256,505 $11,505 CD 1.72% Held WILMINGTON NC 121132023 2.22 100.00012.500% 100.000 $34 4.7% FDIC Cert A, 58665 Death Put I UVOAK I Monthly Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.00Y, a State of N/A, and a State Tax rate of N/A. Page 8 of 21 PENHEIMER, Position Details (continued...) CITY OF HUTCHINSON report as of 091012021 XXXXXX9707 CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px I Yid Adj Cost Px Accr Int %Adj Cost 06251AV80 245 xxxxxx9707 -/- BANK HAPOALIM B M NEW YORK 3.200% 106.517 Maturity 01/23/2024 0.454% (w) 0.454% 0.454% 01/23/2019 $245,000 $260,967 $15,967 CD 1.72% Held FDIC Cert A, 33686 01232024 2.31 100.000 / 3.200 % 100.000 $902 6.5% Death Put I Foreign I Emerging I HAPOAL I Semi -Annual Pay I Restricted States: MT,TX 20033AP91 245 xxxxxx9707 -/- COMENITY CAP BK UTAH 3.100% 106.381 Maturity 02/15/2024 0.482 % (w) 0.482% 0.482 % 02/15/2019 $245,000 $260,633 $15,633 CD 1-72% Held FDIC Cert #., 57570 02/152024 2.36 100.000 / 3.100 % 100.000 $395 6.4% Death Put I ADS I Monthly Pay I Restricted States: OH,TX 057864AZ3 485 xxxxxx9707 Aa2/AA BALDWIN CNTY ALA PUB BLDG AUTH 3.000% 106.628 Maturity 03/01/2024 0.330%(w) 0.330% 0.330% 03/20/2020 $490,825 $517,146 $26,321 Muni 3.40% Held (A221--) BLDG REV - JAIL PROJ 031012024 2.42 101.867 / 2.500% 101.201 $81 5.4% Material Events I S&P Outlook Stable I Extraordinary Calls I Revenue I Government I Semi -Annual Pay 90348JJQ4 245 xxxxxx9707 -/- UBS BK USA SALT LAKE CITY UT 2.900% 106.107 Maturity 04/03/2024 0.520% (w) 0.520% 0.520% 04/03/2019 $245,000 $259,962 $14,962 CD 1.72% Held FDIC Cert A, 57565 041032024 2.49 100.000 / 2.900% 100.000 $0 6.1% Death Put I UBS I Monthly Pay 20056UAV6 500 xxxxxx9707 -/AA COMMERCE CALIF CMNTY DEV 3.000% 106.424 Maturity 08/01/2024 0.764% (w) 0.764% 0.764% 05/09/2017 $511,215 $532,120 $20,905 Muni 3.51% Held (-/A) COMMN SUCCESSOR AGY TAX 081012024 2.80 105.31912.200% 102.243 $1,333 4.1% ALLOCATION Federally Taxable I S&P Outlook Stable I DID I Revenue I Government I AGMC Insured I Semi -Annual Pay 438687KT1 1,000 xxxxxx9707 Aal/- HONOLULU HAWAII CITY & CNTY 1.832% 103.417 Maturity 08/01/2024 0.645% (w) 0.645% 0.645% 10/30/2019 $996,000 $1,034,170 $38,170 Muni 7.01% Held (As1/-) 08/012024 2.84 99.600 / 1.920% 99.600 $1,628 3.8% Material Events I Federally Taxable I Make Whole Call I General Obligation I Government I Semi -Annual Pay 20772,13,19 570 xxxxxx9707 Aa3/A+ CONNECTICUTST 2.400% 105.368 Maturity 08/15/2024 0.563%(w) 0.563% 0.563% 07/11/2019 $568,906 $600,598 $31,692 Muni 4-00% Held (A834) 0811WO24 2.86 99.808 / 2.440% 99.808 $684 5.6% Material Events I Federally Taxable I S&P Outlook Stable I General Obligation I Government I Semi -Annual Pay 64971QJ38 500 xxxxxx9707 Aa1/AAA NEW YORK N Y CITY TRANSITIONAL 2.600% 102.377 Next Call 11/01/2022 0.543%(w) 0.543% 0.543% 05/09/2017 $486,750 $511,885 $25,135 Muni 3.51% Held (Aa1/--) FIN AUTH REV 111012024 1.14 Maturity 11/01/2024 1.822% 1.822% 1.822% 97.35012.998% 97.350 $4,406 5.2% Material Events I Federally Taxable I S&P Outlook Stable I Callable I Revenue I Government I Semi -Annual Pay 696583GV9 460 xxxxxx9707 Aal/AAA PALM BEACH FLA REV 2.500% 106.185 Maturity 01/01/2025 0.619% (w) 0.619% 0.619% 01/08/2020 $466,615 $488,451 $21,836 Muni 3.22% Held (As16) 011012025 3.20 102.12012.050% 101.438 $1,981 4.7% Material Events I Federally Taxable I S&P Outlook Stable I Revenue I Government I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.00%, a State of N/A, and a State Tax rate of N/A. Page 9 of 21 PPENHEIMEk Position Details (continued...) CITY OF HUTCHINSON report as of 0910112021 XXXXXX9707 CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px I Yid Adj Cost Px Accr Int %Adj Cost 59013KFJO 245 xxxxxx9707 -/- MERRICK BK SOUTH JORDAN UTAH 1.800% 103.669 Maturity 01/31/2025 0.712%(w) 0.712% 0.712% 01/31/2020 $245,000 $253,989 $8,989 CD 1.72% Held FDIC Cert A, 34519 011312025 3.31 100.000 / 1.800 % 100.000 $36 3.7% Death Put I MERICK I Monthly Pay I Resbicted States: OH,TX 16166NCL7 300 xxxxxx9707 -/AA- CHASKA MINN ECONOMIC DEV 3.430% 107.308 Maturity 02/01/2025 1.235%(w) 1.235% 1.235% 02/03/2020 $316,104 $321,924 $5,820 Muni 2-10% Held (49 AUTHLEASE REV 02/012025 3.23 107.752 / 1.800% 105.368 $915 1.8% Matenal Events I Federally Taxable I State Taxable I S&P Outlook Negative I Revenue I Industrial I Semi -Annual Pay 05465DAE8 245 xxxxxx9707 -/- AXOS BK SAN DIEGO CALIF 1.650% 103.225 Maturity 03/26/2025 0.732% (w) 0.732% 0.732% 03/26/2020 $245,000 $252,901 $7,901 CD 1.72% Held FDIC Cert A, 35546 03262025 3.46 100.000 / 1.650 % 100.000 $89 3.2% Death Put I BOR I Monthly Pay 29278TMJ6 245 xxxxxx9707 -/- ENERBANK USA UT 2.000% 104.741 Maturity 10/31/2025 0.840%(w) 0.840% 0.840% 10/31/2019 $245,000 $256,615 $11,615 Co 1.72% Held FDIC Cert A, 57293 101312025 3.99 100.000 / 2.000% 100.000 $40 4.7% Death Put I CMS I Monthly Pay I Restrioted Stales: OH,TX 032879UV8 500 xxxxxx9707 -/AA ANCHOR BAY MICH SCH DIST 1.250% 100.868 Maturity 05/01/2026 1.059%(w) 1.059% 1.059% 07/16/2020 $502,935 $504,340 $1,405 Muni 3.51% Held (49 051012026 4.50 100.726/1.120% 100.587 $2,118 0.3% Matenal Events I Federally Taxable I S&P Outlook Stable I General Obligation I Education I Semi -Annual Pay 89235MLD1 245 xxx)xx9707 -/- TOYOTA FINL SVGS BK HEND NV 0.950% 99.654 Maturity 07/22/2026 1.023% (w) 1.023 % 1.023 % 07/22/2021 $245,000 $244,152 ($848) CD 1.72% Held FDIC Cert A, 57542 07222026 4.76 100.000 / 0.950 % 100.000 $274 (0.391) Death Put I TOYFBN I Semi -Annual Pay I Restricted States: OH,TX Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.00Y, a State of N/A, and a State Tax rate of N/A. Page 10 of 21 r PPENHEIMEI� Coupon Cash Flow - Year 1 CITY OF HUTCHINSON report as of 0910112021 XXXXXX9707 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22 Mar'22 Apr'22 May'22 Jun'22 Jul'22 Aug'22 Sep'2: Agency Agency Pass-Thru Asset -Backed - - - - - - - - - - - - CD $13,576 $9,760 $19,238 $10,681 $15,064 $11,894 $9,272 $9,919 $14,101 $10,835 $11,854 $11,257 CMO - - - - - - - - - - - - Corporate - - - - - - - Muni: Fed Tax - $23,842 $3,767 $6,356 $28,645 - $23,842 $6,356 $28,645 Muni: Tax -Exempt $7,275 - - - $35,750 $7,275 - - - Muni: Subj AMT - - - Pfd: Fed Tax Pfd: Tax -Exempt Pfd: Cap Gains Treasury - - - - - - - - - Total $20,851 $9,760 $43,081 $14,448 $21,420 $76,289 $16,547 $9,919 $37,944 $10,835 $18,209 $39,902 Fed Tax -Exempt $7,275 - - - - $35,750 $7,275 - - - - - Fed Taxable $13,576 $9,760 $43,081 $14,448 $21,420 $40,539 $9,272 $9,919 $37,944 $10,835 $18,209 $39,902 Subj to Cap Gains - - - - - - - - - - - - Subj to AMT Fed Tax -Exempt 0 Fed Taxable 0 Subj to Cap Gains 0 Subj to AMT $60,000 $40,000 Total %Tot $147,450 46.2% $121,454 38.0% $50,300 15.8 $50,300 15.8 $268,903 84.2 $20,0$0 ■ _ ■ - ■ ■ - _ ■ _ - ■ Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22 Mar 22 Apr'22 May'22 Jun'22 Jul'22 Aug'22 Sep'22 Includes all tax holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash flows for the next 12 months, from 0910112021 to 0813112022. Totals are the sum of rounded displayed values. The cash flows displayed are only estimates. Your actual interest and principal payments may be higher or lower than these estimates. Projected Principal Paydowns for CMOs are produced by applying current pool speeds which are updated weekly. Assuming similar market conditions going forward, Projected Principal Paydowns for Pass-Thru securities are produced by calculating and applying concurrent historical speeds to future paydown schedules. Page 11 of 21 PPENHEIMEk Maturity & Duration - All CITY OF HUTCHINSON report as of 0910112021 XXXXXX9707 40% 4 ul X m 0 e 20% X o � o a° I I 1 0% o,�yo,Lyo,Ln o,Lao,Lgo,16o,L1 oboo,Lciohooh'toh'Loh"�o.SD,ohhohbohoh1 ,h5 aoob'�ocryop"roQbophoQbob't oa0o�0oyohti ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ryO cQ¢ Qe 40% 0 � ry 0 0 20% 0 0 0% ' O�'Ory O'�Ob Oh 0601 0000,y0.y'Y1ry"tih,yb,yh'fro l't,Y010,LO ry'1'ryry ryh ryQ ,Lh ryO ,L�,L0 .L0 .50 Ox Displays represent % ofmarket principal for all tax lot holdings with a recognized CUSIP, quantity, current market price and full analytical calculations. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Duration figure represents modified duration to worst. Year Curr Face % Mkt Principal % Range Curr Face % Mkt Principal 2021 $1,025,000 7.19% $1,029,485 7.00% 00-01 $5,389,000 37.78% $5,457,808 37.09% 2022 $5,004,000 35.08% $5,077,183 34.51% 01-02 $2,855,000 20.02% $2,949,593 20.05% 2023 $2,205,000 15A6% $2,306,748 15.68% 02-03 $3,780,000 26.50% $3,983,496 27.07% 2024 $3,790,000 26.57% $3,977,481 27.03% 03-04 $1,495,000 10.48% $1,573,881 10.70% 2025 $1,495,000 10.48% $1,573,881 10.70% 04-05 $745,000 5.22% $748,492 5.09% 2026 $745,000 5.22% $748,492 5.09% 05-06 2027 06-07 2028 07-08 2029 08-09 2030 09-10 2031 10-11 2032 11-12 2033 12-13 2034 13-14 2035 14-15 2036 15-16 2037 16-17 2038 17-18 2039 18-19 2040 19-20 2041 20-21 2042 21-22 2043 22-23 20" 23-24 2045 24-25 2046 25-26 2047 26-27 2048 27-28 2049 28-29 2050 29-30 2051+ 30+ Perpetual Page 12 of 21 Hutchinson Properties Orded To Be Cleared By City I Date of Report: 09/14/2021 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN21-0114 229 Division Ave SW 06-116-29-05-0640 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0115 533 Harmony Ln SW 01-116-30-01-0230 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0116 246 College Ave NE 31-117-29-07-1100 Tall Grass/Noxious Weed 07/12/2021 Closed 07/15/2021 EEN21-0117 410 Kouwe ST NW 31-117-29-12-0120 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0118 540 Lincoln Ave SW 01-116-30-01-0110 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0119 586 Grove St SW 06-116-29-12-0360 Tall Grass/Noxious Weed 07/12/2021 Closed 07/15/2021 EEN21-0120 1820 Island View Cir SW 10-116-30-08-0810 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0121 540 Glen St SW 06-116-29-12-0110 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0122 715 GLEN ST SW 06-116-29-12-0890 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0123 65 McLeod Ave NE 31-117-29-07-1060 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0124 465 Minnesota St NW 36-117-30-09-0340 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0125 425 Alan St SW 01-116-30-06-0500 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0126 620 Texas Ave NW 36-117-30-09-0570 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0127 610 Texas Ave NW 36-117-30-09-0560 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0128 605 Texas Ave NW 36-117-30-09-0510 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0129 742 California St NW 36-117-30-06-0230 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0130 995 Texas Cir NW 36-117-30-10-0120 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0131 755 7th Ave NW 36-117-30-09-0110 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0132 918 Carolina Pkwy NW 36-117-30-07-1080 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0133 646 Franklin St SW 06-116-29-12-0750 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0134 615 Elm St NE 31-117-29-07-1050 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0135 763 Louisiana St NW 36-117-30-07-0900 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0136 94 5th Ave NW 31-117-29-11-0460 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0137 945 Thomas Ave SW 01-116-30-07-1070 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0138 425 Minnesota St NW 36-117-30-09-0360 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0139 486 Prospect St NE 31-117-29-10-0500 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0140 625 Texas Ave NW 36-117-30-09-0530 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0141 445 Minnesota St NW 36-117-30-09-0350 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0142 410 2nd Ave SW 06-116-29-04-0490 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0143 688 Madsen Ave SW 01-116-30-09-0420 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 Hutchinson Properties Orded To Be Cleared By City I Date of Report: 09/14/2021 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN21-0144 549 Hassan St SE 06-116-29-06-0900 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0145 935 Osgood Ave SW 01-116-30-07-0790 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0146 1257 Birdie Cir NW 25-117-30-14-0110 Tall Grass/Noxious Weed 07/12/2021 Closed 07/26/2021 EEN21-0147 706 4th Ave SW 01-116-30-07-0170 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0148 690 Texas Ave NW 36-117-30-09-0640 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0149 106 5th Ave NW 31-117-29-11-0210 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0150 646 2nd Ave SW 01-116-30-01-0850 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0151 107 5th Ave NE 31-117-29-10-0090 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0152 636 Franklin St SW 06-116-29-12-0740 Tall Grass/Noxious Weed 07/12/2021 Closed 07/14/2021 EEN21-0153 1115 Sherwood St SE 07-116-29-03-0300 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0154 615 Texas Ave NW 36-117-30-09-0520 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0155 636 Oak St NE 31-117-29-07-0700 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0156 887 Oak St NE 31-117-29-02-0800 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0157 705 Franklin St SW 06-116-29-11-1120 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0158 375 Ottawa Ave SE 07-116-29-09-0090 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0159 455 Ottawa Ave SE 07-116-29-16-0040 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0160 182 Eau Claire Ave SE 07-116-29-11-1860 Tall Grass/Noxious Weed 07/12/2021 Closed 07/14/2021 EEN21-0161 190 Eau Claire Ave SE 07-116-29-10-0540 Tall Grass/Noxious Weed 07/12/2021 Closed 07/14/2021 EEN21-0162 1272 Denver Ave SE 07-116-29-07-1070 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0163 1266 Denver Ave SE 07-116-29-07-1080 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0164 536 Main St S 06-116-29-06-0610 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0165 526 Main St S 06-116-29-06-0600 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0166 1287 Sherwood St SE 07-116-29-07-1040 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0167 1308 Sherwood St SE 07-116-29-07-1160 Tall Grass/Noxious Weed 07/12/2021 Closed 07/19/2021 EEN21-0168 156 Denver Ave SE 07-116-29-11-1330 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0169 148 Denver Ave SE 07-116-29-11-1320 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0170 172 Denver Ave SE 07-116-29-11-1350 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0171 141 DENVER AVE SE 07-116-29-11-1220 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0172 164 Denver Ave SE 07-116-29-11-1340 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0173 124 Denver Ave SE 07-116-29-11-1290 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 Hutchinson Properties Orded To Be Cleared By City I Date of Report: 09/14/2021 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN21-0174 109 Denver Ave SE 07-116-29-11-1260 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0175 140 Denver Ave SE 07-116-29-11-1310 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0176 157 Denver Ave SE 07-116-29-11-1200 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0177 1375 Sherwood St SE 07-116-29-10-0210 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0178 132 Denver Ave SE 07-116-29-11-1300 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0179 149 Denver Ave SE 07-116-29-11-1210 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0180 109 Eau Claire Ave SE 07-116-29-11-1660 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0181 173 Denver Ave SE 07-116-29-11-1180 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0182 1363 Sherwood St SE 07-116-29-10-0200 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0183 116 Denver Ave SE 07-116-29-11-1280 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0184 181 Denver Ave SE 07-116-29-11-1170 Tall Grass/Noxious Weed 07/13/2021 Closed 07/19/2021 EEN21-0185 1005 Maple St NE 31-117-29-01-0070 Tall Grass/Noxious Weed 07/15/2021 Abated by City 08/09/2021 EEN21-0186 312 Lake St SW 01-116-30-06-0730 Tall Grass/Noxious Weed 08/12/2021 Closed 08/19/2021 EEN21-0187 835 Maple St NE 31-117-29-08-0310 Tall Grass/Noxious Weed 08/12/2021 Closed 08/23/2021 EEN21-0188 1201 Lewis Ave SW 01-116-30-04-0160 Tall Grass/Noxious Weed 08/12/2021 Closed 08/19/2021 EEN21-0189 742 California St NW 36-117-30-06-0230 Tall Grass/Noxious Weed 08/12/2021 Abated by City 09/02/2021 EEN21-0190 990 Echo Dr SE 06-116-29-13-0590 Tall Grass/Noxious Weed 08/12/2021 Abated by City EEN21-0191 584 Bluff St NE 31-117-29-09-0710 Tall Grass/Noxious Weed 08/12/2021 Removal Notice EEN21-0192 791 California St NW 36-117-30-06-0310 Tall Grass/Noxious Weed 08/12/2021 Closed 08/19/2021 EEN21-0193 430 Water St NW 31-117-29-12-0270 Tall Grass/Noxious Weed 08/12/2021 Abated by City EEN21-0194 125 4th Ave NW 31-117-29-11-0280 Tall Grass/Noxious Weed 08/12/2021 Closed 08/16/2021 EEN21-0195 760 Spruce St NE 31-117-29-08-0170 Tall Grass/Noxious Weed 08/12/2021 Closed 08/23/2021 EEN21-0196 515 Huron St SE 06-116-29-08-0230 Tall Grass/Noxious Weed 08/12/2021 Closed 09/02/2021 EEN21-0197 1209 Lewis Ave SW O1-116-30-04-0220 Tall Grass/Noxious Weed 08/12/2021 Closed 08/19/2021 EEN21-0198 235 ERIE ST SE 06-116-29-02-0670 Tall Grass/Noxious Weed 08/12/2021 Closed 08/25/2021 EEN21-0199 505 Monroe St SE 06-116-29-07-1010 Tall Grass/Noxious Weed 08/19/2021 Closed 09/02/2021 Total Records: 86 Enforcement.DateFiled Between 7/1/2021 12:00:00 AM AND 8/31/2021 11:59:59 PM AND Enforcement.Category = Tall Grass/Noxious Weeds Hutchinson Properties Orded To Be Cleared By City Date of Report: 09/14/2021 Enforcement Number Address Parcel Category Date Filed Status Date Closed Population: All Records Status Descriptions Abated by City = Ordered by City to be cleared using Contractor Closed = Removed by Owner tea.\ HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Tuesday, August 17, 2021, 7:00 AM Minutes 1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary Forcier, Steve Jensen, and Robin Kashuba. Staff Present: Jean Ward and Judy Flemming. a. Renee Lynn Johnson Kotlarz's first term ending August 31, 2021. Renee Kotlarz is interested in serving a second term on the HRA Board. b. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions and/or corrections. Steve Jensen moved to approve the agenda as presented. Gary Forcier seconded and the motion carried unanimously. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JULY 20, 2021 Steve Jensen moved to approve the Minutes of the regular board meeting. Robin Kashuba seconded and the motion carried unanimously. 3. FINANCIAL REPORTS Steve Jensen moved to approve: a. City Center General Fund payments of $34,824.12 for checks 9200 to 9207 b. Park Towers operating account payments of $55,739.01 for checks 15432 to 15466 c. Park Towers Security Account payment of $207.59 for check 1597 and 1598 d. June 30, 2021 Park Towers financial statements e. July 31, 2021 City Center financial statements Robin Kashuba seconded and the motion carried unanimously. a. Jean Ward reviewed with the Board the Park Towers August Newsletter. b. Park Towers operations update: 1) Jean Ward reviewed with the Board the Box Score Vacancy Report: 4 units are vacant. c. Jean Ward reviewed with the Board the OCAF Request Adjustment Worksheet. d. Jean Ward reviewed with the Board the Eviction Moratorium Updates -CDC extended until October 3, 2021 and MN Off Ramp Schedule. 5. CONSIDERATION OF APPROVAL OF HIRING COMMITTEE RECOMMENDATION TO HIRE JUDY FLEMMING AS EXECUTIVE DIRECTOR EFFECTIVE AUGUST 30, 2021 WITH A STARTING WAGE RATE OF 84% ON THE GRADE 210 PAY GRID OR $39.63 PER HOUR. Steve Jensen moved to approve to hire Judy Flemming as Executive Director effective August 30, 2021 with a starting wage rate of 84% on the grade 210 pay grid or $39.63 per hour. Robin Kashuba seconded and the motion carried unanimously. August 17.2021 Minutes Pagel of 2 6. CONSIDERATION OF APPROVAL OF ADDING JUDY FLEMMING AS AUTHORIZED SIGNATORY ON ALL BANK ACCOUNTS Gary Forcier moved to approve adding Judy Flemming as Authorized signatory on all bank accounts. Robin Kashuba seconded and the motion carried unanimously. 7. CONSIDERATION OF APPROVAL TO POST HRA TECHNICIAN POSITION PAY GRID 120 WITH PROPOSED 32 HOURS PER WEEK AT $19.32 PER HOUR Steve Jensen moved to approve to post the HRA Technician position pay grid 120 with proposed 32 hours per week at $19.32 per hour. Robin Kashuba seconded and the motion carried unanimously. 8. CONSIDERATION OF HRA/CITY REHAB PROJECTS a. MHFA Fix Up Loan and City Home Repair Grant for 406 Adams Street SE • Gary Forcier moved to approved the MHFA Fix Up Loan and City Home Repair Grant for 406 Adams Street SE. Robin Kashuba seconded and the motion carried unanimously. b. City Home Repair Grant Program for 695 Madson Avenue SW • Steve Jensen moved to approved the City Home Repair Grant Program Project for 695 Madson Avenue SW. Gary Forcier seconded and the motion carried unanimously. 9. DETERMINATION ON HOLDING SEPTEMBER MEETING IN PERSON OR VIRTUALLY WITH "GOTOMEETING" IF MEETING IN PERSON IS NOT PRACTICAL OR PRUDENT BECAUSE OF A HEALTH PANDEMIC Steve Jensen moved to allow the option of meeting in person or virtually with "GoToMeeting" for the next Board Meeting because of the health pandemic and to revisit the determination in September for the October meeting. Gary Forcier seconded and the motion carried unanimously. Jean Ward, Executive Director determined that it is not practical or prudent to require everyone to meet in person for the September HRA Board Meeting because of the health pandemic, and the Board will revisit the determination in September for the October meeting. 10. COMMUNICATIONS - FYI a. June 2021 Hutchinson Market Update b. In light of CDC guidance, breakfast plans after the meeting are cancelled. 11. ADJOURNMENT Steve Jensen moved to adjourn and Robin Kashuba seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary Forci , Secretary/Treasurer ■ August 17, 2021 Minutes Page 2 of 2 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, August 17, 2021 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The August 17, 2021 Planning Commission meeting was called to order by Chairman Hacker at 5:30 p.m. Members in bold were present Chairman Lofdahl, Vice Chairman Hacker, Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, Commissioner Hantge, and Commissioner Janssen. Also present were Dan Jochum, City Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney, Andrea Schwartz, City of Hutchinson Permit Technician and Madison Newcomb, City of Hutchinson Planning and Building Assistant. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED July 20, 2021. Motion by Commissioner Hantge to approve July 20, 2021 meeting minutes. Second by Commissioner Wirt. Motion approved. 4. PUBLIC HEARINGS A. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A LIGHT - MANUFACTURING BUSINESS IN A C-3 ZONING DISTRICT LOCATED AT 125 MAIN ST N. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Commissioner Lofdahl, asked for clarification on whether or not the old building will remain in use. This decision has not been made at this point. This matter is moot to the Planning Commission decision. Commissioner Garberg asked if there was an easement between Wells Fargo and the current property. Mr. Jochum answered that there are cross easements on the property that were formed when Wells Fargo was built that will carry forward with the property. Commissioner Hantge asked if the 2013 Comprehensive Plan was the most recent. He noted that the plan highly supports a mixed use in the area. Dan Jochum expanded on this topic. Minutes Hutchinson Planning Commission August 17, 2021 Page 2 Motion by Commissioner Hantge, second by Commissioner Garberg close hearing at 5:43 p.m. Motion by Commissioner Hantge to approve with 5 staff recommendations. Second by Commissioner Lofdahl. Motion was opposed by Commissioner Wirt. Motion approved by Commissioner Hantge, Commissioner Lofdahl and Commissioner Garberg. Item will be on City Council regular agenda on 08/24/2021. 5. NEW BUSINESS A. NONE 6. UNFINISHED BUSINESS A. NONE 7. COMMUNICATION FROM STAFF A. UPCOMING MEETINGS — 1 item next month. B. Dan Jochum spoke about the pyramid of digression. The commission needs to give a legal reason for denial of a Conditional Use Permit. Commissioner Hantge asked then what the purpose of the commission is to be then. Mr. Jochum answered that the job of the commission is to set conditions that best represent the Conditional Use Permit. There was more discussion. 8. ADJOURNMENT Motion was made by Commissioner Lofdahl to adjourn the meeting, second by Commissioner x_ Meeting was adjourned at 5:52 p-m_