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cp09-14-21R ; HUTCHINSON _ f A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, September 14, 2021 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a 'special workshop meeting for Tuesday, September 14, 2021, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • REVIEW 2022 PRELIMINARY BUDGET AND TAX LEVY Matthew Jaunich, C' ministrat DATED: September 9, 2021 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, SEPTEMBER 14, 2021 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — River at MSP Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to ailiate the City Council with, or express the City Council's preference/or, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previouslly reviewe or approved by the Council or staffi PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of thepublic to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognize by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 24, 2021 (b) Workshop of August 24, 2021 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Improvement Project Change Orders 1. Change Order No. 3 — 2021 Pavement Management Program (Letting No. 1, Project No. 21-01) 2. Change Order No. 4 — 2021 Pavement Management Program (Letting No. 1, Project No. 21-01) (b) Consideration for Approval of Change Order No. 1 — Jefferson Street Extension (Letting No. 10, Project No. 2 1 -11) (c) Consideration for Approval of City Street Maintenance Overlays (d) Consideration for Approval of Resolution No. 15347 — Resolution to Sell at Auction Unclaimed Property and Bicycles CITY COUNCIL AGENDA September 14, 2021 (e) Consideration for Approval of Resolution No. 15348 — Resolution to Sell at Auction Surplus Police Department Property (Squad Car) (f) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire Department Relief Association on September 17, 2021 (g) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on December 4, 2021, at Hutchinson Elks Lodge (h) Consideration for Approval of Issuing Caterer's Permit to T-Road Investments Inc. on October 2, 2021, at Hutchinson Event Center (i) Consideration for Approval of the City of Hutchinson Promoting/Furthering Fair Housing Plan (j) Consideration for Approval of Issuing Parade Permit to Hutchinson High School on October 8, 2021, for Homecoming Parade (k) Consideration for Approval of Board Reappointments 1. Reappointment of Jeff Hoeft to PRCE Board to August 2024 2. Reappointment of Jeremy Carter to Sustainability Board to May 2024 3. Reappointment of Nathan Winter to Sustainability Board to May 2024 4. Reappointment of Matt Beilke to Police Commission to May 2024 (1) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE MMUNICATIONS REQUESTS AND PETITIONS purpose 57 t is portion o the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 8. APPROVE/DENY HOISINGTON KOEGLER GROUP INC'S PROPOSAL FOR PLANNING AND DESIGN SERVICES FOR PROPOSED SPLASH PAD 9. APPROVE/DENY FIREMEN'S PARK PROJECT 10. APPROVE/DENY ORDINANCE NO. 21-825 — ORDINANCE GRANTING FRANCHISE TO UPONOR/HTI-TDK/RESONETICS TO ERECT COMMERCIAL SIGN IN RIGHT-OF-WAY 2 CITY COUNCIL AGENDA September 14, 2021 GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Library Board Minutes from July 26, 2021 b) Public Arts Commission Minutes from August 11, 2021 MISCELLANEOUS 12. STAFF UPDATES 13. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, AUGUST 24, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Pat May, Chad Czmowski and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that one item needs to be added to the agenda as Item 14.5 to consider suspending the noise ordinance for an event being held on September 12, 2021. Motion by Czmowski, second by Sebesta, to approve the agenda with the additional item noted. Motion carried unanimously. 2. INVOCATION — A moment of silence was held. (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for; any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or stafj) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Proclamation — "Welcoming Week'— September 10-19, 2021 Sandy Tracy, 829 Greensview Court NW, presented before the Council. Ms. Tracy spoke on behalf of "Belonging Begins With Us" and noted that more information will be published on various events. Ms. Tracy spoke about the kickoff event for Welcoming Week on September 12, 2021, that is being held at Masonic/West River Park. Ms. Tracy noted that a committee is meeting on a weekly basis to plan events to be held the week of September 10-19, 2021. Doug Hanneman also noted that there are 10 local organizations that are sponsoring this event. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 10, 2021 Motion by Christensen, second by May, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA CITY COUNCIL MINUTES August 24, 2021 (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Change Order No. I — Wastewater Treatment Facility Headworks Improvements (Letting No. 3, Project No. 21-03) (b) Consideration for Approval of Crosspoint Church Block Party Event on August 29, 2021 (c) Consideration for Approval of Out -of -State Travel Request for Sgt. Eric Kilian to Attend the National Tactical Officers Association National Conference in Kansas City, Missouri from September 11 — 17, 2021 (d) Consideration for Approval of Client Lease Amendment for RD Machine (e) Consideration for Approval of Resolution No. 15346 — Resolution Withdrawing from Participation in the South Central Minnesota Regional Radio Board (f) Consideration for Approval of Board Appointments/Reappointments 1. Appointment of Jeri Jo Redman to Public Arts Commission to August 2024 2. Appointment of Kay Johnson to Public Arts Commission to August 2024 3. Reappointment of Renee Kotlarz to HRA Board to August 2026 (g) Claims, Appropriations and Contract Payments — Check Register A Item 7(e) was pulled for separate discussion Motion by Czmowski, second by Sebesta, to approve Consent Agenda I with the exception of the item noted. Motion carried unanimously. Council Member Christensen asked if a representative from Hutchinson would still be attending the regional radio advisory board. Chief Tom Gifferson noted that no representatives will attend the meetings any longer. Motion by Christensen, second by Sebesta, to approve Item 7(e). Motion carried unanimously 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Check Register B Motion by Czmowski, second by May, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. CONSIDERATION FOR APPROVAL OF WATER & WASTEWATER SCADA SYSTEM IMPROVEMENTS (LETTING NO. 6, PROJECT NO. 21-06) (a) Approve/Deny Resolution No. 15342 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 15343 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids 2 CITY COUNCIL MINUTES August 24, 2021 Kent Exner, City Engineer, presented before the Council. Mr. Exner explained the SCADA (supervisory control and data acquisition) systems improvement project which primarily consists of the removal of existing programmable logic controllers, operator interface terminals, radios and the supply and installation of new PLCs, OITs, radios, and other appurtenances to improve the functionality of the existing control panels within the water and wastewater treatment infrastructure. This also includes providing new SCADA servers/software and implementing operations monitoring redundancies. Project highlights include: replacing obsolete and unsupported controls equipment with industry standard equipment; modifying tower monitoring system by separating electronics from level monitoring sample lines and moving control panels above -grade; implementin tower level monitoring redundancies, with separate instrumentation and monitoring; modifying existing controls to provide additional monitoring and improve operational processes; implementing local operator terminals where they did not exist, providing system control redundancies; improving power backup and monitoring for sensitive electronics; and acquisition and implementation of a new SCADA software platform to improve operator interfaces and result in better technical support availability. The total estimated project cost is $1,995,000. Construction is scheduled for October 2021-April 2022 with final completion scheduled for May 27, 2022. Carol Johnson, 550 Lakewood Drive SW, presented before the Council. Ms. Johnson asked how this project effects the taxpayers and rate payers. Mr. Jaunich explained that there is no added debt for this project. The fund balance and money all ready collected from rate payers will pay for this project. Motion by Czmowski, second by Sebesta, to close public hearing. Motion carried unanimously. Motion by Christensen, second by Sebesta, to approve Resolution Nos. 15342 and 15343. Motion carried unanimously. MMUNICATIONS REQUESTS AND PETITIONS purpose o this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy. Ides items like monthly or annual reports and communications from other entities.) 10. REVIEW OF CITY OF HUTCHINSON AMERICANS WITH DISABILITIES ACT TRANSITION PLAN FOR ROADWAY CORRIDORS Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that in order to bring infrastructure with City right-of-way into ADA compliance, the City developed an ADA Transition Plan detailing how the organization will ensure that all the facilities are accessible to all individuals. The City ADA Transition Plan seizes the opportunity to improve any ADA non -compliant infrastructure during street reconstruction projects such as annual road reconstruction projects. This plancovers infrastructure and services in City right-of-way and is not intended to address all ADA requirements such as employment or telecommunications. The City has identified specific locations as priority areas for planned accessibility improvement projects. These areas have been selected due to their proximity to specific land uses such as schools, government offices and medical facilities, as well as from the receipt of public comments. The plan will be before the Council in the future for formal approval via Resolution. 11. REVIEW OF WASTEWATER TREATMENT FACILITY MPCS NPDES/STATE DISPOSAL SYSTEM PERMIT John Paulson, Environmental/Regulatory/Project Manager, presented before the Council. Mr. Paulson explained that staff has been working with the MPCA on the development of an updated NPDES Sanitary Disposal System Permit. The existing permit expired over four years ago. Re - issuance of the permit was delayed due to the pending revision to the State Water Quality Standards CITY COUNCIL MINUTES August 24, 2021 for Class 3 & 4 Waters. Mr. Paulson provided an overview of the permit and the process. Mr. Paulson spoke of Class 3 & 4 water quality standards and phosphorus permit/limits. Mr. Paulson also noted that the MPCA posted for public notice comments on the draft permit. That comment period is open for 60 days and the City must consider and respond to comments received during the comment period of the draft permit. 12. PRESENTATION OF THE CITY OF HUTCHINSON 2020 YEAR END REPORT Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that city staff has put together its first ever comprehensive annual city report for the year ending 2020_ The intent of this report is to measure the City's "performance" on an annual basis. The report is a collection of department year end reports into one document. It is staff's goal to build upon this report in the years to come. The report will be put on the City's web site and posted on social media. UNFINISHED BUSINESS NEW BUSINESS 13. APPROVE/DENY RESOLUTION NO. 15345 — RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A CONDITIONAL USE PERMIT FOR A LIGHT - MANUFACTURING BUSINESS IN A C-3 ZONING DISTRICT LOCATED AT 125 MAIN STREET NORTH, MIDWEST INDUSTRIAL TOOL GRINDING, INC, APPLICANT, WITH SPLIT PLANNING COMMISSION RECOMMENDATION Dan Jochum, Planning Director, presented before the Council. Mr. Jochum noted that last month the Council approved an ordinance change to allow light industrial use in the C-3 zoning district with a conditional use permit. Since that time, MITGI has applied for a conditional use permit to relocate their business to the former Shopko site located in the downtown area. Mr. Jochum noted that there was one dissenting vote at the Planning Commission. Mr. Jochum noted that one of the several conditions is that no outdoor storage will be allowed. Eric Lipke, MITGI, presented before the Council. Mr. Lipke noted that he currently has 70 employees, however the proposed site would allow him to triple his employment. Mr. Jochum noted that parking is no issue even if MITGI's employment would triple in size. Council Member Christensen asked about the hours of operation. Mr. Lipke noted that MITGI has three different shifts amongst the current 70 employees. Motion by May, second by Christensen, to approve Resolution No. 15345. Motion carried unanimously. 14. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR 4:30 P.M. ON SEPTEMBER 28, 2021 FOR ANNUAL UPDATE BY THE COALITION OF GREATER MINNESOTA CITIES Motion by Czmowski, second by May, to set Council workshop for September 28, 2021, at 4:30 p.m. for annual update by the Coalition of Greater Minnesota Cities. Motion carried unanimously. .19 CITY COUNCIL MINUTES August 24, 2021 14.5 APPROVE/DENY SUSPENDING THE NOISE ORDINANCE FOR THE WELCOMING WEEK EVENT ON SEPTEMBER 12, 2021, FROM NOON — 4:00 P.M. AT MASONIC/WEST RIVER PARK Motion by Christensen, second by Sebesta, to approve suspension of noise ordinance for Welcoming Week event on September 12, 2021, at Masonic/West River Park from 12:00 pm — 4:00 pm. Motion carried unanimously. GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for July 2021 �b) Public Arts Commission Minutes from July 8, 2021 c) Hutchinson Housing & Redevelopment Authority Board Minutes from July 20, 2021 (d) Planning Commission Minutes from July 20, 2021 MISCELLANEOUS 16. STAFF UPDATES Tom Gifferson — Chief Gifferson noted that vandalism has been occurring in city, parks, with the most damage being done at Rotary Park. It appears that the damage is being done by unsupervised juveniles and young adults. Matt Jaunich noted that security upgrades are being considered at some local parks. Chief Gifferson announced again that the police communication center (dispatch) will be disbanded on August 31, 2021. There is still 24/7 service and lobby hours open from 7:00 a.m. — 11:00 p.m. Monday -Friday with a communication system set up for users that need law enforcement outside of these hours. Kent Exner — Mr. Exner provided project updates on the HAWK crossing system at Hwy 7/Montana Street which is scheduled to go into service in the near future; pavement management program near Rec Center paving should begin tomorrow; Jefferson Street/ 1st Avenue is ready to pave however there are some issues with the contractor — the deadline is September 10, 2021; issues with the sandbar east of the Hwy 15 bridge between the two riffles at the Crow River dam so that is going to be removed. Mr. Exner further noted that watering restrictions are still in effect, which means no watering from 9:00 a.m. — 6:00 p.m. Matt Jaunich — City offices closed September 6, 2021, Labor Day; budget workshop on September 14, 2021, at 4:00 p.m. on general fund budget and tax levy. 17. COUNCIL/MAYOR UPDATE 18. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO DISCUSS THE SALE OF REAL PROPERTY LEGALLY DESCRIBED AS: The East Half of Lot 5, Block 9, SOUTH HALF OF HUTCHINSON, according to the recorded plat thereof. Motion by Sebesta, second by Christensen, to convene into closed session at 6:50 p.m. Motion carried unanimously. CITY COUNCIL MINUTES August 24, 2021 Motion by May, second by Czmowski, to reconvene into open session at 7:04 p.m. Motion carried unanimously. ADJOURNMENT Motion by Christensen, second by Sebesta, to adjourn at 7:05 p.m. Motion carried unanimously. N HUTCHINSON CITY COUNCIL REVIEW OF 2022 PRELIMINARY CAPITAL IMPROVEMENT PLAN MINUTES TUESDAY, AUGUST 24, 2021, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary Christensen, Pat May, Dave Sebesta and Chad Czmowski. Others present were Matt Jaunich, City Administrator and other city directors. REVIEW OF 2022 PRELIMINARY CAPITAL IMPROVEMENT PLAN 2. 2022 Preliminary Capital Improvement Plan Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the purpose of a capital improvement plan and the planning that goes into it. A CIP is a document that realistically projects city needs, outlines means by which those needs can be met and provides prioritization of those needs for large capital items within the city. The planning process provides city staff and Council with a framework to make decisions regarding current and future city needs considering the city's financial capability. The CIP commits the City to a long term capital plan that ensures that expenditures can be made to add or replace capital items when needed, without significant fluctuations in the property tax levy. Capital planning enables the City to maintain a stable property tax rate, prevent peaks and valleys in its debt retirement program and establish and thereafter improve its credit rating. The CIP establishes a comprehensive development program that is used to maximize outside revenue sources and effectively plan for the growth and maintenance of the city's infrastructure. The plan can and should be used as a goal, priority and vision -setting tool. Mr. Jaunich also reviewed how the CIP Plan is built which includes individual City Council goals and collective Council goals; citizens/business/user feedback to elected officials (needs, wants, desires of the community); City staff long-term maintenance and replacement schedules; and state/federal mandates. Mr. Jaunich began an overview of the five year capital plan document. The proposed plan is estimated at $50.08 million. The Plan is approximately $7.01 million lower than last year's five- year plan. The plan has an average CIP cost of $10.02 million. 2022's $17.66 million CIP cost currently accounts for approximately 30-35% of all budgeted expenses. For comparison purposes, this year's (2021) general fund budget is $13.70 million. This plan includes the second half costs for a new police station in 2022. Mr. Jaunich reviewed that the plan is divided into infrastructure at $20.43 million; Park & Rec at $4.89 million; Enterprise Funds at $11.58 million; Public Works at $5.42 million; Public Safety at $6.76 million and General Government at $990,531. The make-up of the CIP includes: New Debt: $16.91 million (amount of money that we need to borrow to pay for capital projects); Aid/Grants (state aid, federal/state grants, bridge funds, donations): $6.14 million; Enterprise Funds (Creekside, Liquor Store, Refuse, Water, Sewer, Wastewater, Stormwater): $12.43 million; Taxes (money from our tax levy that gets designated towards capital projects): $9.64 million; Special Assessments (direct costs that will be assigned to property owners adjacent to projects): $4.41 million; Special Funds/Reserves (rural fire department, cooperative agreements): $558,245. Mr. Jaunich reviewed the CIP funding sources for various funds. Within the general fund, facility improvements are funded by the capital projects fund. $750,000 of LGA is dedicated annually and $50,000 is dedicated for playgrounds. Fleet & Equipment is funded by the Equipment Replacement Fund. There is an annual transfer of $325,000 from the general fund as the current funding is not adequate for the "small' and "heavy" fleet needs. An additional funding source of about $326,000/year is needed. Other Capital Needs are funded by departmental budgets through the tax levy, grants/donations and/or other city funding. Within the enterprise funds, the funding comes from cash flow from operations and is driven by user revenue. Cash reserves are also used for funding. Debt service payments are funded by revenue from operations. Infrastructure improvements debt are covered by GO special assessment improvements bonds, special assessment, municipal state aid for streets, grants, enterprise fund contributions and other city funding from Capital Projects and Community Improvement. Capital project costs and funding is reviewed by the Resource Allocation Committee. The Capital Projects Fund funding sources come from LGA, bonding dollars and grants. The use of these funds are for general fund capital improvements included in the Facility Plan, miscellaneous infrastructure maintenance such as trails, sidewalks, parking lots, street lights, sealcoating, etc., and other projects approved by the City Council. The 2020 year-end unreserved cash balance is $886,727 from this fund. The Community Improvement Fund funding sources come from retired debt service funds and donations. The use of these funds are for City Council approved projects and Public Arts Commission & other public arts projects. The 2020 year-end unreserved cash balance is $2,161,0004 from this fund. The Public Sites Fund funding sources come from park dedication fees, donations, grants and rent on agricultural land. The use of these funds are for parkland improvements, tree development, arts, and City Council approved projects. The 2020 year-end unreserved cash balance is $187,675 from this fund. Mr. Jaunich noted where the proposed 2022 CIP monies are going to. They include $2.87 million for infrastructure (School Road, Century Avenue, Linden Avenue, Sunset Street, Neal Avenue, LED light retrofits and seal coating); $2.23 million for Park & Rec (vehicles, East Rink roof, splash pad and playgrounds); $3.32 million for Enterprise Funds (Creekside facility/equipment, water/sewer/wastewater/storm water improvements and equipment); $3.10 million for Public Works (HATS facility, cemetery and street vehicles/equipment); $6.07 million for Public Safety (new police station, building inspections vehicle and new police vehicle); $75,000 for General Government (signage, election equipment and City Center improvements). Mr. Jaunich then reviewed where the proposed 2022 CIP monies are coming from. They include $7.82 million from New Debt (amount of money that we are planning to borrow to pay for capital projects next year); $2.85 million from Aid/Grants; $3.43 million from Enterprise Funds; $3.20 million from Taxes (money from our tax levy that is helping to pay for capital projects next year); and $368,991 from Special Assessments (direct costs that will be assigned to property owners adjacent to projects). Mr. Jaunich reviewed the five components of the Plan which include the fleet committee, facilities committee, Creekside, Resource Allocation Committee and General. Mr. Jaunich provided an overview of fleet. With regard to light duty fleet there are currently 90 pieces of light duty equipment such as cars, pickups, skid loaders, etc. Currently $325,000 of CIP funds are allocated annually for light duty fleet, funded by the general fund. The unreserved fund balance at the end of 2020 acquisitions is $906,000. In 2021, seven vehicles/equipment have been recommended for replacement at an estimated gross cost of $284,100. With regard to heavy duty fleet, the City currently has 20 pieces of heavy duty equipment which are made up of fire apparatuses, snow equipment, frontend loaders, etc. In 2021, a wheel loader has been recommended for replacement at an estimated gross cost of $205,000. The City took a significant step in meeting its demand of this in 2016 with bonding for several large pieces of equipment with a 5-year debt expiring February 1, 2022 and potential capacity to add new debt in 2021 with first principal repayment February 1, 2023. The light duty and heavy duty fleet program is still currently not sustainable with this plan. The current plan has an annual shortage of roughly $326,000. The Fleet Committee is looking at bonding/borrowing for future heavy duty fleet. There is at least one replacement in excess of $200,000 in each of the next five years. A fire ladder truck is in need of major refurbishment or replacement in 2026/2027. Policy changes were made in 2020 with more focus on the Vehicle Condition Index and less focus on expected life, although service is a major component of the VCI. Mr. Jaunich provided an update on the facility committee. Overall, the facility planning concept/funding model with a facility manager has been working well. Construction costs were increasing, but staff believes we are entering a competitive bidding season. A small project building repair fund has been established with $50,000 per year set aside to address smaller facility items such as lighting upgrades, small roof projects, tuck pointing/joint repair, etc. Facility Committee staff continue to assess condition ratings and develop a project list based on needs. Mr. Jaunich reviewed projects that have been completed in 2021 or are near completion. Those projects include finishing up a new roof at the recreation center, Civic Arena and Rec Center parking lot improvements and a City Center boiler. Mr. Jaunich also reviewed the 5 Year CIP for both the compost and refuse funds which is just over $2.6 million. The site is currently in a holding pattern on the SSOM processing/operation project. CIP costs for this project are around $950,000. Public Works projects included in the 2022 plan are: School Road (Golf Course Road to North High Drive); Century Avenue SW (Dale Street to Boston Street); Linden Avenue SW, Sunset Street SW and Neal Avenue SW; LED street retrofits; seal coating; HATS storage building and fuel site; pond improvements; additional upgrades to water and wastewater facilities; water meter replacement sand vehicle/equipment replacements. Mr. Jaunich then noted Public Works CIP highlights slated for 2023-2026. Mr. Jaunich reviewed project funding limitations/concerns. These include $1.9 million bonding target limitations; dedicated street sealcoating funding at $125,000/year; infrastructure maintenance needs at $325,000/year; construction costs/inflation; utility funds capacity; municipal state & federal aid utilization; environmental & infrastructure grant possibilities. Other items to keep in consideration are long-term funding needs for heavy and light fleet, funding plan for the new police station, funding of infrastructure improvements, and Creekside operations. Mr. Jaunich also provided an update on American Rescue Plan funding. Mr. Jaunich explained that nearly $4.97 billion will be coming to Minnesota governments. Hutchinson is considered a "non -entitlement" unit of local government. Approximately $377 million has been allocated to non -entitlement units of government. The City is set to receive $1,479,639.42 over the next two years. Eligible uses for these funds include responding to the public health emergency, addressing negative economic impacts, serving the hardest hit and improving access to infrastructure. Guidance that has been provided for eligible uses include supporting urgent COVID-19 response efforts to continue to decrease spread of the virus and bring the pandemic under control; replacing lost public sector revenue to strengthen support for vital public services and help retain jobs; supporting immediate economic stabilization for households and businesses; and addressing systemic public health and economic challenges that have contributed to the inequal impact of the pandemic on certain populations. Ineligible expenses include offsetting a tax cut; depositing in pension funds; bolstering rain day reserves; and making past debt service payments. Mr. Jaunich explained the difference between ARP funds and CARES funds. He noted that staff will be working to determine eligible expenses and determining what the community needs are. Mr. Jaunich also provided an update/follow-up on providing funding to local historical societies. Mr. Jaunich explained that state law allows for cities to appropriate money to commemorate the anniversary of any important and outstanding event in the city's history. State law allows for cities to spend money on the following: to collect data and material pertaining to the history of the city; to preserve, store and house data and material pertaining to the history of the city; to print, publish, distribute and exhibit data and material pertaining to the history of the city; and to preserve historic data for future generations. State law allows for a city to annually appropriate, from its general fund, an amount not to exceed .02418% of the estimated market value of the city to the historic society of its respective city, town or county to further the promotion of historical work and to aid in defraying the expenses of carrying on the historical work in the city, town or county. However, the city can only do this if the historical society is affiliated with and approved by the Minnesota Historical Society. Mr. Jaunich further spoke about cost -savings the city will see with the consolidating of the dispatch center with McLeod County. In addition, the City will be selling the current police facility and garages when the new police facility is fully operational. 3. Adjournment Motion by Christensen, second by Czmowski, to adjourn the workshop at 5:05 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approval of Project Change/Work Orders and Supplemental Agreements Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 9/14/2021 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Fvl Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 3 — Letting No. 1 Project No. 21-01 — 2021 Pavement Management Program This Change Order addresses the incentive/disincentive for bituminous density and pavement thickness. This Change Order does result in an increase to the Contract in the amount of $6,139.44. This action does not change the Final Completion Date. - Change Order No. 4 — Letting No. 1 Project No. 21-01 — 2021 Pavement Management Program This Change Order addresses the low compressive strength of concrete on 28 day cylinder breaks. This Change Order results in a decrease to the Contract in the amount of $529.83. This action does not change the Final Completion Date. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: V CITY OF HUTCHINSON, MN CHANGE ORDER HUTCH INSON! Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350 A CITY ON PURPOSE. 320-234-4209 09/14/2021 SP/SAP(s) NA MN Project No.: NA Change Order No. 3 Project Description: 2021 Pavement Management Program City Project L1P21-01 Harrington Street SW (South Grade Rd to Linden Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to Linden Ave), Church Project Location Street SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW (Merrill St to Lynn Rd) Local Agency City of Hutchinson Local Project No. L1P21-01 Contractor Landwehr Construction, Inc. Contract No. L1P21-01 Address/City/State/Zip 846 S 33rd St, PO Box 1086, St. Cloud, MN 56302 Total Change Order Amount: $6,139.44 Issue: The Contract calls for the Contractor to be paid incentive/disincentive for bituminous density and pavement thickness. Resolution: As per specifications 2360.3E.1 the Contractor has incurred a pavement disincentive in the amout of $2,472.60 due to thin cores. As per specification 2360.3D.1.q the Contractor has received a bituminous density incentive in the amout of $8, 612.04. Thus the total resulting incentive is $6,139.44 Estimate Of . **Group/fundi Item No. Description Unit Unit Price +or — +or— ng Category Quantity Amount $ Change Order 3 2360.601 Bituminous Incentive/Disincentive LumpSum ) ($2,472.60) ($2,472.60 1 Change Order 3 2360.601 Bituminous Incentive/Disincentive Lump Sum $8,612.04 1 $8,612.04 Net Change this Change Order $6,139.44 "Group/funding category is required for federal aid projects kpproved by Project Engineer: Kent Exner Approved by Contractor: Landwehr Construction, Inc. iigned: Signed: )ate: Phone: 320-234-4212 Printed Name: City Council Approval: 09/14/2021 Date: Phone: 320-252-1494 »t. Plant Mixed Asphalt Pavement (Mn/DOT Specification 2360) Density Incentive/Disincentive Worksheet 2018 Spec modified by Spec. Prov. Total Yd-2 Paved: 8489 Lots Required: I S.P. 1.121-01 Contractor Minnesota Pavingand Matedals MDR# 3A-2021-021 Bid Pdce($/Sq.Yd.in.) $12.00 Max. Density Yd-2: 2191 Over-rlde#of Lots: TH Clinton Ave Engineer Kent Ezner Plant: am % Passing#4 Sieve: 58 Max./rotal Ratio: 0.26 Tons/Lot: 322.0 Location Hutchinson, MN Date Payed 6/10/2021 1% Reduced Prjct? No Thickness (inches): 2.75 SPNWB230C(MSCR) Date cored 6/11/2021 Long. Jnt. Density? No Calc. Density Tons: 322 DensityTons Override: Mi. Design Type Sp(Gyratory) Miz Course NW(Non-Wearing) Max. Aggr. Sire B (3/4 inch) FSALS (Traffic Level) 2.460 Design Air Voids: 3.0 Min. Air Voids: 2.5 Day's Weighted Avg. Air Void: 3.1 Use Laboratory Method 1810 MIn.Mat Density Ragrd: 93 Core Core+ Dry %water Grab/ Density Bulk Lot Avg. Mat Pay Sq. Yd. Incentive Thickness Air Dry Pan Pan Pan SSD Immersed Weight absorbed Bulk Sp.G %of Gmm So.G Density Factor Represent DISlncentNe Ln[ Core# Iinchesl W ID (al lei fei W 1.1 used 1%of Gmml ..A" 1 Cont, GC Cord, GC Agency CA Agency CA 1.1 3.25 1371.3 G 1574.1 204.1 1371.9 793.1 1370.0 0.1 2.367 96.2 2.367 96.7 1.03 2191 $788.76 1.2 2.25 1006.4 H 1212.7 206.9 1006.8 586.3 1D05.8 0.1 2.392 97.2 2.392 1.IC 1.2C 2.380=Avg.Gmb Pan to No Core No Core No Core No Core Net Inc./Disinc. $788.76 Max. Possible Incentive $788.76 Percent of Maz. Earned 100.0% em4y� 1a8.3 Anlb/yd'in. 111.2 Info: oC By: Katk Aamokl Notes: GA By: Field Check By: »t. Plant Mixed Asphalt Pavement (Mn/DOT Specification 2360) Density Incentive/Disincentive Worksheet 2018 Spec modified by Spec. Prov. Total Yd-2 Paved: 8489 Lots Required: 1 S.P. 1.121-01 Contractor Minnesota Pavingand Matedals MDR# 3A-2021-021 Bid Pdce($/Sq.Yd.in.) $12.00 Max. Density Yd-2: 4053 Over-ride#of Lots: TH Church St Engineer Kent Ezner Plant: am % Passing#4 Sieve: 58 Max./rotal Ratio: 0.48 Tons/Lot: 595.7 Location Hutchinson, MN Date Paved 6/10/2021 1% Reduced Prjct? No Thickness (inches): 2.75 SPNWB230C(MSCR) Data Cored 6/11/2021 Long. Jnt. Density? No Calc. Density Tons: 596 DensityTons Override: Mi. Design Type Sp(Gyratory) Miz Course NW(Non-Wearing) Max. Aggr. Sire B (3/4 inch) ESALS (Traffic Level) 2.460 Design Air Voids: 3.0 Min. Air Voids: 2.5 Day's Weighted Avg. Air Void: 3.1 Use Laboratory Method 1810 MIn.Mat Density Regrd: 93 Core Core+ Dry %water Grab/ Density Bulk Lot Avg. Mat Pay Sq. Yd. Incentive Thickness Air Dry Pan Pan Pan SSD Immersed Weight absorbed Bulk Sp.G %of Gmm Sp.G Density Factor Represent Disincentive Lot Core# Iinchesl al ID al lei lei al lal used 1%of Gmml ..A" 1 Cont, QC Cord, QC Agency CA Agency CA 1.1 2.25 931.2 D 1397.3 472.3 932.1 534.0 925.0 0.2 2.324 94.5 2.324 95.0 1.03 4053 $1,459.08 1.2 3.25 1410.4 E 1876.3 467.6 1411.0 811.9 1408.7 0.1 2.351 95.6 2.351 1.1c 1.2C 2.338=Avg.Gmb Pan ID No Core No Core No Core No Core Net Inc./Disinc. $1,459.08 Max. Possiblelncentive $1,459.08 Percent of Maz. Earned 100.0% 1.i1 cvry�m .1 Anlb/yd'in. -2 Info: QC By: Katk Aamokl Notes: QA By: Field Check By: »t. Plant Mixed Asphalt Pavement (Mn/DOT Specification 2360) Density Incentive/Disincentive Worksheet 2018 Spec modified by Spec. Prov. Total Yd-2 Paved: 8489 Lots Required: 1 S.P. L121-01 Contractor Minnesota Pavingand Matedals MDR# 3A-2021-021 Bid Pdce($/Sq.Yd.in.) $12.00 Max. Density Yd-2: 2245 Over-ride#of Lots: TH Lyndale Engineer Kent Ezner Plant: 4604 % Pa%ing#4 Sieve: 58 Max./rotal Ratio: 0.26 Tons/Lot: 360.0 Location Hutchinson, MN Date Paved 6/10/2021 1% Reduced Prjct? No Thickness (inches): 3 SPNWB230C(MSCR) Date cored 6/11/2021 Long. Jnt. Density? No Calc. Density Tons: 360 DensityTons Override: Mi. Design Type Sp(Gyratory) Miz Course NW(Non-Wearing) Max. Aggr. Sire B (3/4 inch) FSALS (Traffic Level) 2.460 Design Air Voids: 3.0 Min. Air Voids: 2.5 Day's Weighted Avg. Air Void: 3.1 Use Laboratory Method 1810 MIn.Mat Density Ragrd: 93 Core Core+ Dry %water Grab/ Density Bulk Lot Avg. Mat Pay Sq. Yd. Incentive Thickness Air Dry Pan Pan Pan SSD Immersed Weight absorbed Bulk Sp.G %of Gmm Sp.G Density Factor Represent Disincentive Lot Core# Iinchasl al ID al lei lai fal lai usad 1%of Gmml ..A" 1 Cont, QC Cont, QC Agency CA AgencyQA 1.1 1 1404.7 B 1865.4 466.8 1405.7 806.0 1398.6 0.2 2.332 94.8 2.332 95.1 1.03 2245 $808.20 1.2 3.00 1203.6 C 1664.4 465.5 1204.1 693.2 1198.9 0.1 2.347 95.4 2.347 1.1c 1.2C 2.340=Avg.Gmb Pan ID No Core No Core No Core No Core Net Inc./Disinc. $808.20 Max. Possible lncenth" $808.20 Percent of Maz. Earned 100.0% N n�fAre ctn�5.8 A Ib/yd'in. toss Info: oC By: Notes: CA By: Field Check By: »t. Plant Mixed Asphalt Pavement (Mn/DOT Specification 2360) Density Incentive/Disincentive Worksheet 2018 Spec modified by Spec. Prov. Total Yd-2 Paved: 9179 Lots Required: 2 S.P. L121-01 Contractor Minnesota Pavingand Matedals MDR# 3A-2021-021 Bid Pdce($/Sq.Yd.in.) $12.00 Max. Density Yd-2: 4642 Over-ride#of Lots: TH Harrington Engineer Kent Ezner Plant: 4604 % Pa%ing#4 Sieve: 58 Max./rotal Ratio: 0.51 Tons/Lot: 331.5 Location Hutchinson, MN Date Paved 8/2/2021 1% Reduced Prjct? No Thickness (inches): 3 SPNWB230C(NISCR) Data cored 8/3/2021 Long. Jnt. Density? No Cal, Density Tons: 746 Density Tons override: 663 Mi. Design Type Sp(Gyratory) Miz Course NW (Non -Wearing) Max. Aggr. Site B (3/4 inch) ESALS (Traffic Level) 2.465 Design Air Voids: 3.0 Min. Air Voids: 2.5 Day's Weighted Avg. Air Void: 2.5 Use Laboratory Method 1810 MIn.Mat Density Ragrd: 93 Core Core+ Dry %water Gmb/ Density Bulk Lot Avg. Mat Pay Sq. Yd. Incentive Thickness Air Dry Pan Pan Pan SSD Immersed Weight absorbed Bulk Sp.G %of Gmm Sp.G Density Factor Represent Disincentive Lnt Core# fl-hesl W ID al lei lei W 10 used 1%of Gmml ..A" 1 Cord, QC Cord, QC Agency QA Agency QA 1.1 1.2 1.1c 1.2C 3.15 2.90 1516.7 3 1337.8 4 1828.5 1645.8 316.3 311.3 1517.7 1338.9 870.0 769.9 1512.2 1334.5 0.2 0.2 2.335 2.345 94.7 95.1 2.335 94.9 1.03 2321 $835.56 2.345 2.340 =Avg. Gmb 2 Cont, QC Cont, QC Agency QA Agency QA 2.1 2.2 2.IC 2.2C 2.75 2.50 1293.7 5 1191.7 6 1604.3 1504.9 312.7 315.0 1295.5 1192.8 739.4 692.0 1291.6 1189.9 0.3 0.2 2.323 2.376 94.2 96.4 2.323 95.3 1.03 2321 $835.56 2.376 2.350=Avg.Gmb Pan ID No Core No Core No Core No Core Net Inc./Disinc. $1,671.12 Max. Possible Incentive $1,671.12 Percent of Maz. Earned 100.0% I.ii s., emity� ' Anlb/yd'in. w9.6 Info: QC By: Katk Aamokl Notes: CU1 By: Field Check By: »t. Plant Mixed Asphalt Pavement (Mn/DOT Specification 2360) Density Incentive/Disincentive Worksheet 2018 Spec modified by Spec. Prov. Total Yd-2 Paved: 9179 Lots Required: 2 S.P. 1.121-01 Contractor Minnesota Pavingand Matedals MDR# 3A-2021-021 Bid Pdce($/Sq.Yd.in.) $12.00 Max. Density Yd-2: 4536 Over-ride#of Lots: TH Merrill Engineer Kent Ezner Plant: 4604 % Pa%ing#4 Sieve: 58 Max./rotal Ratio: 0.49 Tons/Lot: 364.4 Location Hutchinson, MN Date Payed 8/2/2021 1% Reduced Prjct? No Thickness (inches): 3 SPNWB230C(MSCR) Data cored 8/3/2021 Long. Jnt. De lfty? No Calc. Density Tons: 729 DensityTons Override: Mi. Design Type Sp(Gyratory) Miz Course NW(Non-Wearing) Max. Aggr. Sire B (3/4 inch) FSALS (Traffic Level) 2.465 Design Air Voids: 3.0 Min. Air Voids: 2.5 Day's Weighted Avg. Air Void: 2.5 Use Laboratory Method 1810 MIn.Mat Density Rsgrd: 93 Core Core+ Dry %water Grab/ Density Bulk Lot Avg. Mat Pay Sq. Yd. Incentive Thickness Air Dry Pan Pan Pan SSD Immersed Weight absorbed Bulk Sp.G %of Gmm Sp.G Density Factor Represent Disincentive Lot Core# linchacl al ID al lai lei al lal .sari 1%of Gmml ..A" 1 Cont, QC Cont, QC Agency QA Agency QA 1.1 1.2 1.1c 1.2C 1 2.50 1276.8 1220.7 7 1588.8 8 1525.3 313.0 309.1 1277.7 1221.7 740.8 709.7 1275.8 1216.2 0.2 0.2 2.376 2.375 96.4 96.3 2.376 96.4 1.03 2268 $816.48 2.375 2.376=Avg.Gmb 2 Cont, QC Cont, QC Agency QA Agency QA 2.1 2.2 2.IC 2.2C 2.75 2.90 1328.6 1341.8 9 1639.6 10 1648.0 314.4 311.4 1329.9 1342.6 764.4 769.9 1325.2 1336.6 0.2 0.1 2.343 2.334 95.1 94.7 2.343 94.8 1.03 2268 $816.48 2.334 2.338=Avg.Gmb Pan ID No Core No Core No Core No Core Net Inc./Disinc. $1,632.96 Max. Possiblelncentive $1,632.96 Percent of Maz. Earned 100.0% 1.i1 msily[a cin�s.s Anlb/yd'in. .1 Info: QC By: Katk Aamokl Notes: QA By: Field Check By: »t. Plant Mixed Asphalt Pavement (Mn/DOT Specification 2360) Density Incentive/Disincentive Worksheet 2018 Spec modified by Spec. Prov. Total Yd-2 Paved: 1870 Lots Required: I S.P. L121-01 Contractor Minnesota Pavingand Matedals MDR# 3A-2021-021 Bid Pdce($/Sq.Yd.in.) $12.00 Max. Density Yd-2: 1870 Over-ride#of Lots: I TH Clinton Engineer Kent Ezner Plant: 4604 % Passing#4 Sieve: 58 Max./rotal Ratio: 1.00 Tons/Lot: 320.0 Location Hutchinson, MN Data Paved 8/3/2021 1% Reduced Prjct? No Thickness (inches): 3 SPNWB230C(MSCR) Date Cored 8/4/2021 Long. Jnt. Density? No Calr. Density Tons: 301 DensityTons Override: 320 Mi. Design Type Sp(Gyratory) Miz Course NW(Non-Wearing) Max. Aggr. Sire B (3/4 inch) FSALS (Traffic Level) 2.473 Design Air Voids: 3.0 Min. Air Voids: 2.5 Day's Weighted Avg. Air Void: 3.1 Use Laboratory Method 1810 MIn.Mat Density Regrd: 93 Core Core+ Dry %water Grab/ Density Bulk Lot Avg. Mat Pay Sq. Yd. Incentive Thickness Air Dry Pan Pan Pan SSD Immersed Weight absorbed Bulk Sp.G %of Gmm So Density Factor Represent Disincentive 1 Cont, QC Cord, QC Agency CA Agency CA 1.1 2.45 1138.1 1 1461.4 329.6 1139.0 656.1 1131.8 0.2 2.344 94.8 2.344 96.2 1.03 1870 $673.20 1.2 2.40 1139.5 1 1469.8 330.3 1140.1 667.4 1139.5 0.1 2.411 97.5 2.411 1.IC 1.2C 2.378=Avg.Gmb Pan to No Core No Core No Core No Core Net Inc./Disinc. $673.20 Max. Possible Incentive $673.20 Percent of Maz. Earned 100.0% I.ii emity- taa.t enlb/yd'in. 111.1 Into. QC By: Donna GMM1Ier Notes: QA By: Field Check By: »t. Plant Mixed Asphalt Pavement (Mn/DOT Specification 2360) Density Incentive/Disincentive Worksheet 2018 Spec modified by Spec. Prov. Total Yd-2 Paved: 15235 Lots Required: 1 S.P. L121-01 Contractor Minnesota Pavingand Matedals MDR# 3A-2021-022 Bid Pdce($/Sq.Yd.in.) $12.00 Max. Density Yd-2: 4121 Over-ride#of Lots: TH Church Engineer Kent Ezner Plant: 4604 % Pa%ing#4 Sieve: 58 Max./rotal Ratio: 0.27 Tons/Lot: 410.0 Location Hutchinson, MN Date Paved 8/25/2021 1% Reduced Prjct? No Thickness (inches): 1.5 SPWEA240C(MSCR) Data Cored 8/26/2021 Long. Jnt. Density? No Calc. Density Tons: 332 DensityTons Override: 410 Mi. Design Type SP (Gyratory) Miz Course WE(Wear) Max. Aggr. Six. A(1/2 inch) ESALS[Traff< Level) <I[Level 21 Air Voids 4% Asphalt Binder Grade C=PG SSH-34(MSCR) Shoulder? No Tons or Sq Yd in. Prjet? Sq Yd inch Average Gmm===> 2.470 Design Air Voids: 4.0 Min. Air Voids: 3.5 Day's Weighted Avg. Air Void: 3.5 Use Laboratory Method 1810 MIn.Mat Density Rsgrd: 92 Core Core+ Dry %water Grab/ Density Bulk Lot Avg. Mat Pay Sq. Yd. Incentive Thickness Air Dry Pan Pan Pan SSD Immersed Weight absorbed Bulk Sp.G %of Gmm Sp.G Density Factor Represent Disincentive Lot Core# Iinchesl al ID al lei lei al lai usad 1%of Gmml "A" 1 Cont, QC Cord, QC Agency CA AgencyQA 1.1 1.75 773.0 2 1077.0 311.4 774.0 436.4 765.6 0.3 2.268 91.8 2.268 90.6 0.95 4121-$2,472.60 1.2 1.10 461.2 3 771.5 316.7 462.0 255.8 454.8 0.4 2.206 89.3 2.206 1.1c 1.2C 2.237=Avg.Gmb Pan ID No Core No Core No Core No Core Net Inc./Disinc. -$2,472.60 Max. Possible lncenth" $1,483.56 Percent of Maz. Earned -166.7% I.ii - emily� Anlb/yd'in. .4.1 Info: QC By: Katk AamoH Notes: QA By: Field Check By: »t. Plant Mixed Asphalt Pavement (Mn/DOT Specification 2360) Density Incentive/Disincentive Worksheet 2018 Spec modified by Spec. Prov. Total Yd-2 Paved: 15235 Lots Required: 1 S.P. L121-01 Contractor Minnesota Pavingand Matedals MDR# 3A-2021-022 Bid Pdce($/Sq.Yd.in.) $12.00 Max. Density Yd-2: 4396 Over-ride#of Lots: TH Clinton Ave Engineer Rent Ezner Plant: 4604 % Passing#4 Sieve: 58 Max./rotal Ratio: 0.29 Tons/Lot: 378.0 Location Hutchinson, MN Date Paved 8/25/2021 1% Reduced Prjct? No Thickness (inches): 1.5 SPWEA240C(MSCR) Data Cored 8/26/2021 Long. Jnt. Density? No Calc. Density Tons: 354 Density Tons Override: 378 Mi. Design Type SP (Gyratory) Miz Course WE(Wear) Max. Aggr. Site A(1/2 inch) ESALS[Traff< Level) <I[Level 21 Air Voids 4% Asphalt Binder Grade C=PG SSH-34(MSCR) Shoulder? No Tons or Sq Yd in. Prjct? Sq Yd inch Average Gmm===> 2.470 Design Air Voids: 4.0 Min. Air Voids: 3.5 Day's Weighted Avg. Air Void: 3.5 Use Laboratory Method 1810 MIn.Mat Density Regrd: 92 Core Core+ Dry %water Grab/ Density Bulk Lot Avg. Mat Pay sq. Yd. Incentive Thickness Air Dry Pan Pan Pan SSD Immersed Weight absorbed Bulk Sp.G %of Gmm So.G Density Factor Represent DISlncentive Ln[ Core# linchasl el ID el lei lei fat lal used 1%of Gmml "A" 1 Cont, QC Cord, QC Agency CA AgencyQA 1.1 1.70 777.0 4 1088.2 312.3 777.1 444.9 775.9 0.0 2.336 94.6 2.336 93.5 1.02 4396 $1,055.04 1.2 1.65 739.0 5 1047.2 313.0 739.5 417.9 734.2 0.2 2.283 92.4 2.283 1.1c 1.2C 2.310=Avg.Gmb Pan to No Core No Core No Core No Core Net Inc./Disinc. $1,055.04 Max. "'ible incenth" $1,582.56 Percent of Maz. Earned 66.7% -9 emily� Anlb/yd'in. .1.9 Info: oc By: Rack AamoH Notes: QA By: Field Check By: »2. Plant Mixed Asphalt Pavement (Mn/DOT Specification 2360) Density Incentive/Disincentive Worksheet 2018 Spec modified by Spec. Prov. Total Yd-2 Paved: 15235 Lots Required: 1 S.P. L121-01 Contractor Minnesota Pavingand Matedals MDR# 3A-2021-022 Bid Pdce($/Sq.Yd.in.) $12.00 Max. Density Yd-2: 4536 Over-ride#of Lots: TH Merrill Engineer Kent Ezner Plant: 4604 % Pa%ing#4 Sieve: 58 Max./rotal Ratio: 0.30 Tons/Lot: 410.0 Location Hutchinson, MN Date Payed 8/25/2021 1% Reduced Prjct? No Thickness (inches): 1.5 SPWEA240C(MSCR) Data Cored 8/26/2021 Long. Jnt. Density? No Calc. Density Tons: 365 DensityTons Override: 410 Mi. Design Type SP (Gyratory) Miz Course WE(Wear) Max. Aggr. Six. A(1/2 inch) ESALS[Traff< Level) <I[Level 21 Air Voids 4% Asphalt Binder Grade C=PG S8H-34(MSCR) Shoulder? No Tons or Sq Yd in. Prjct? Sq Yd inch Average Gmm===> 2.470 Design Air Voids: 4.0 Min. Air Voids: 3.5 Day's Weighted Avg. Air Void: 3.5 Use Laboratory Method 1810 MIn.Mat Density Rsgrd: 92 Core Core+ Dry %water Grab/ Density Bulk Lot Avg. Mat Pay Sq. Yd. Incentive Thickness Air Dry Pan Pan Pan SSD Immersed Weight absorbed Bulk Sp.G %of Gmm Sp.G Density Factor Represent Disincentive Lot Core# Iinchasl al ID al lei lei al lai used 1%of Gmml "A" 1 Cont, QC Cont, QC Agency CA AgencyQA 1.1 1.2 1.1c 1.2C 1.70 743.7 6 1048.3 315.2 744.8 412.9 733.1 0.3 2.209 89.4 2.209 92.0 1.00 4536 $0.00 1.80 845.9 7 1157.0 313.1 846.6 485.3 943.9 0.2 2.336 94.6 2.336 2.272=Avg.Gmb Pan ID No Core No Core No Core No Core Net Inc./Disinc. $0.00 Max. Pouible Incentive $1,632.96 Percent of Maz. Earned 0.0% sv �rc Anlb/yd'in. t46.2 Info: oc By: Katk Aamokl Notes: CLA By: Field Check By: »t. Plant Mixed Asphalt Pavement (Mn/DOT Specification 2360) Density Incentive/Disincentive Worksheet 2018 Spec modified by Spec. Prov. Total Yd-2 Paved 15235 Lots Required: Table 2360-21 S.P. L121-01 Contractor Minnesota Pavingand Matedals MDR# 3A-2021-022 Bid Pdce($/Sq.Yd.in.) $12.00 Max. Density Yd-2: 2182 Over-ride#of Lots: I TH Lyndale Engineer Kent Ezner Plant: 4604 % Passing 114 Sieve: 58 Max./rotal Ratio: 0.14 Tons/Lot: 191.0 Location Hutchinson, MN Date Payed 8/25/2021 1% Reduced Prjct? No Thickness (inches): 1.5 SPWEA240C(MSCR) Date Cored 8/26/2021 Long. Jnt. Density? No Calc. Density Tons: 176 DensityTons Override: 191 Mi. Design Type SP (Gyratory) Miz Course WE(We.f) Max. Aggr. Six. A(1/2 inch) ESALS[Traff< Level) <I[Level 21 Air Voids 4% Asphalt Binder Grade C=PG SSH-34(MSCR) Shoulder? No Tons or Sq Yd in. Prjct? Sq Yd inch Average Gmm===> 2.470 Design Air Voids: 4.0 Min. Air Voids: 3.5 Day's Weighted Avg. Air Void: 3.5 Use Laboratory Method 1810 MIn.Mat Density Regrd: 92 Core Core+ Dry %water Grab/ Density Bulk Lot Avg. Mat Pay Sq. Yd. Incentive Thickness Air Dry Pan Pan Pan SSD Immersed Weight absorbed Bulk Sp.G %of Gmm Sp Density Factor Represent Disincentive 1 Cont, QC Cont, QC Agency CA AgencyQA 1.1 1.65 768.4 8 1075.1 309.7 768.7 441.5 765.4 0.1 2.339 94.7 2.339 93.2 1.02 2182 $523.68 1.2 1.45 655.0 9 963.1 314.7 655.5 369.1 648.4 0.2 2.264 91.7 2.264 1.IC 1.2C 2.302=Avg.Gmb Pan ID No Core No Core No Core No Core Net Inc./Disinc. $523.68 Max. Possible Incentive $785.52 Percent of Maz. Earned 66.7% m3a An. lb/yd'in. .,.a Info: oc By: Katk Aamold Notes: CU1 By: Field Check By: »2. Plant Mixed Asphalt Pavement (Mn/DOT Specification 2360) Density Incentive/Disincentive Worksheet 2018 Spec modified by Spec. Prov. Total Yd-2 Paved: 4642 Lots Required: 1 S.P. L121-01 contractor Minnesota Pavingand Matedals MDR# 3A-2021-022 Bid Pdce($/Sq.Yd.in.) $12.00 Max. Density Yd-2: 4642 Over-ride#of Lots: TH Harrington Engineer Kent Ezner Plant: 4604 % Pa%ing#4 Sieve: 58 Max./rotal Ratio: 1.00 Tons/Lot: 398.0 Location Hutchinson, MN Date Paved 8/30/2021 1% Reduced Prjct? No Thickness (inches): 1.5 SPWEA240C(NISCR) Data Cored 8/31/2021 Long. Jnt. Density? No Cal, Density Tons: 375 Density Tons Override: 398 Mi. Design Type SP(Gyratory) Miz Course WE(Wear) Max. Aggr. Site A(1/2 inch) ESALS[Traff< Level) <I[Level 21 Air Voids 4% Asphalt Binder Grade C=PG S8H-34(MSCR) Shoulder? No Tons or Sq Yd in. Prjct? Sq Yd inch Average Gmm===> 2.478 Design Air Voids: 4.0 Min. Air Voids: 3.5 Day's Weighted Avg. Air Void: 2.8 Use Laboratory Method 1810 MIn.Mat Density Ragrd: 92 Core Core+ Dry %water Gmb/ Density Bulk Lot Avg. Mat Pay Sq. Yd. Incentive Thickness Air Dry Pan Pan Pan SSD Immersed Weight absorbed Bulk Sp.G %of Gmm Sp.G Density Factor Represent Disincentive Ln[ Core# (inched W ID W lei lei W 10 used 1%of Gmml "A" 1 Cont, QC Cord, QC Agency QA Agency QA 1.1 1.2 1.1c 1.2C 1.80 867.2 2 1175.0 311.5 867.5 490.9 863.5 0.1 2.293 92.5 2.293 92.0 1.00 4642 $0.00 1.50 731.1 3 1041.4 314.6 731.6 410.7 726.8 0.2 2.265 91.4 2.265 2.279=Avg.Gmb Pan ID Net Inc./Disinc. $0.00 No Core Max. Possible Incentive No Core $1,671.12 Percent of Maz. Earned 0.0% No Core No Core Info: Day's Weighted Average Air Void Less than Minumum Air Voids Required, No Incentives Notes: Fiel emavcare cmn2.0 Anlb/yd'in. t0s., QC By: KateAamoid QA By: Check By: CITY OF HUTCHINSON, MN CHANGE ORDER HUTCH INSON Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350 A aiTv ON PURPOSE. 320-234-4209 09/14/2021 SP/SAP(s) NA MN Project No.: NA Change Order No. 4 Project Description: 2021 Pavement Management Program City Project L1P21-01 Project Location Local Agency Contractor ::farrington Street SW (South Grade RdRd toiinden Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to Linden Ave), Church reet SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW (Merrill St to Lynn Rd) City of Hutchinson Local Project No. L1 P21-01 Landwehr Construction, Inc. Contract No. 11P21-01 Address/City/State/Zip 846 S 33rd St, PO Box 1086, St. Cloud, MN 56302 Total Change Order Amount: Issue: Low compressive strength of concrete on 28 day cylinder breaks. Resolution: Apply deductions and review in spring for any failures or issures. ($529.83) Estimate Of **Group/fundi Item No. ng Category Description . Unit Unit Price +or — Quantity +or— Amount $ Change Order 4 805 Harrington compressive strength 5% reduction g p g 1 ($281.43) 1 ($281.43 ) Change Order 4 955 Harrington compressive strength 11.5% reduction g p g 1 ($248.40) 1 ($248.40 ) Net Change this Change Order ($529.83) "Group/funding category is required for federal aid projects kpproved by Project Engineer: Kent Exner Approved by Contractor: Landwehr Construction. Inc. iigned: Signed: )ate: Phone: 320-234-4212 Printed Name: City Council Approval: 09/14/2021 Date: Phone: 320-252-1494 -*$65 itarrm1m BRAU Nl INTERTEC M.Nd—Y-9,5dO. Compressive Strength of Concrete Report Date: 09/01/2021 Test Method: ASTM C39 Sample: 393334 3900 Roosevelt Road Suite 113 Saint Cloud, MN 56301 Phone: 320-253-9940 Client: City of Hutchinson 111 Hassan St SE City Center Hutchinson, MN 55350 Project: B2102714 Hutchinson 2021 Pavement Managemant Program Harrington StreetMerrill StreetClinton Avenue... Hutchinson, MN Sample Details Set #: 14 Technician: Osborn, Lauren Batched: 08:59 CDT Specimen Size: 4" X 8" Cast By: Osbom, Lauren Sampled: 09:35 CDT Specimens In Set: 3 Date Cast: 08/03/21 Cast: 09:50 CDT Truck /Ticket #: 321463 / 1957541 Sampled From: Chute Truck Empty: 10:00 CDT Contractor: Ultra Concrete Placement Method: Chute Placement Time: 61 min Location Placement Location: Driveway Apron Location Details: Harrington Street, driveway at Sta. 12+75, Rt. of CL. Sample Location I Notes: Same Batch Log Specifications Supplier: Knife River Mix Design: 3103F52AF Strength: 4500 (psi) Plant: Hutchinson MN Air: 5 - 8.5 (%) On -Site Admixtures: None Slump: 2 - 5 (in) Field Measurements Weather: Sunny Slump (in): 5-1/2 (ASTM C143) Plastic Unit Weight: Air Temperature (F): 70 Concrete Temp (F): 78 (ASTM C1064) Air Content: 8.0 (ASTM C231) Load Volume: 10.00 (yd3) Lab Test Results Testing Lab: Bloomington, 11001 Hampshire Ave S, Bloomington, MN Specimen Number Test Age Days Test Date Field / Lab Cure Days Average Cylinder Diameter (in) Cylinder Area (in2) Max Load (lbs) Strength (psi) Fracture Type Break Remark Capping Method 14-1 7 08/10/21 6/ 1 3.99 12.50 41,026 3,280 5 1 N 14-2 28 08/31/21 6 / 22 3.99 12.50 53,904 4,310 5 F N 14-3 28 08/31/21 6 / 22 3.99 12.50 52,638 4,210 5 F N Test Age Average Strengths (psi):7 Day - 3280, 28 Day - 4260 Capping Methods I: The result is for informational purposes. F: The result does not meet the compressive strength of the project's specifications. Tested By: Mitch Kalahar (1,2,3) Checked In : 08/09/2021 ;1,2,3) N• ASTM C1231, Unbonded Caps TYPE 1 TYPE 2 TYPE 3 TYPE 4 TYPE 5 TYPE 6 Keith Kluempke 09/01 /2021 The results included in this report relate only to the items inspected or tested. Additionally, this report is for the exclusive use of the Page 2 of 2 addressed parties. We assume no responsibility to other parties regarding this report. The information indicated in this report shall not be reproduced, except in full, without the prior written approval. BRAUN #95-s krrini�vn Compressive Strength of Concrete INTERTEC Test Method: ASTM C39 %w5d�,moumckL Report Date: 09/07/2021 Sample: 394619 3900 Roosevelt Road Suite 113 Saint Cloud, MN 56301 Phone: 320-253-9940 Client: City of Hutchinson 111 Hassan St SE City Center Hutchinson, MN 55350 Project: B2102714 Hutchinson 2021 Pavement Managemant Program Harrington StreetMerrill StreetClinton Avenue... Hutchinson, MN Sample Details Set #: 16 Technician: Hensley, Adam Batched: 10:14 CDT Specimen Size: 4" X 8" Cast By: Hensley, Adam Sampled: 10:30 CDT Specimens in Set: 3 Date Cast: 08/06/21 Cast: 10:40 CDT Truck / Ticket #: 321239 / 1957596 Sampled From: Chute Truck Empty: 11:00 CDT Contractor: Ultra concrete LLC Placement Method: Chute Placement Time: 46 min Location Placement Location: Driveway Apron Location Details: Harrington St. SW, Sta. 1+60, Rt. of CL. Sample Location / Notes: Same Batch Log Specifications Supplier: Knife River Mix Design: 3240AH23XR Strength: 4000 (psi) Plant: Hutchinson MN Air: 5 - 8.5 (%) On -Site Admixtures: None Slump: 2 - 5 (in) Field Measurements Weather: Clear Slump (in): 5 (ASTM C143) Plastic Unit Weight: Air Temperature (F): 75 Concrete Temp (F): 81 (ASTM C1064) Air Content: 8.5 (ASTM C231) Load Volume: 2.50 (yd3) Lab Test Results Testing Lab: Bloomington, 11001 Hampshire Ave S, Bloomington, MN Specimen Number Test Age Days Test Date Field / Lab Cure Days Average Cylinder Diameter (in) Cylinder Area (in') Max Load (Ibs) Strength (psi Fracture Type Break Remark Capping Method 16-1 7 08/13/21 3/ 4 3.99 12.50 32,078 2,570 5 1 N 16-2 28 09/03/21 3 / 25 3.99 12.50 45,702 3,660 5 F N 16-3 28 09/03/21 3 / 25 3.99 12.50 42,894 3,430 5 F N Test Age Average Strengths (psi):7 Day - 2570, 28 Day - 3540 Capping Methods 1: The result is for informational purposes. F: The result does not meet the compressive strength of the project's specifications. Tested By: Reid Swanson (1), Yee Lee (2,3) N: ASTM C1231, Unbonded Caps Checked In : 08/09/2021 (1,2,3) E E 9 E 11 r] TYPE 1 TYPE 2 TYPE 3 TYPE 4 TYPE 5 TYPE 6 Keith Kluempke 09/07/2021 The results included in this report relate only to the items inspected or tested. Additionally, this report is for the exclusive use of the Page 3 of 3 addressed parties. We assume no responsibility to other parties regarding this report. The information indicated in this report shall not be reproduced, except in full, without the prior written approval. HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approval of Project Change/Work Orders and Supplemental Agreements Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 9/14/2021 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Fvl Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 1 — Letting No. 10Project No. 21-10 & 21-11 — 1st Avenue NE Improvements & Jefferson Street Extension This Change Order addresses the disposal of contaminated soil from the installation of the new Hutchinson Police Department's new water service. This Change Order does result in an increase to the Contract in the amount of $9,335.50. This action does not change the Final Completion Date. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON, MN CHANGE ORDER HUTCH INSON Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350 A CITY ON PURPOSE. 320-234-4209 09/14/2021 SP/SAP(s) NA MN Project No.: NA Change Order No. 1 Project Description: 1st Avenue NE Improvements & Jefferson Street Extension City Project L10P21-10 & 21- No. 11 aa Project Locationrnr gton Street SW (South Grade Rd to Linden Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to Linden Ave), Church Street SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW (Merrill St to Lynn Rd) Local Agency City of Hutchinson Local Project No. L10P21-10 & 21- 11 Contractor R & R Excavating, Inc. Contract No. L10P21-10 & 21-11 Address/City/State/Zip 1149 Hwy 22 S, Hutchinson, MN 55350 Total Change Order Amount $ $9,335.50 Issue: Contaminated Soil Resolution: Disposal of contaminated soil from installation of new Hutchinson Police Departments new water service. Estimate Of . **Group/fundi Item No. Description Unit Unit Price +or — +or— ng Category Quantity Amount $ Change Order 1 Contaminated Soil Disposal Lump Sum $9,335.50 1 $9,335.50 Net Change this Change Order $9,335.50 "Group/funding category is required for federal aid projects Approved by Project Engineer: Kent Exner Approved by Contractor: R & R Excavating, Inc. Signed: Signed: Date: Phone: 320-234-4212 Printed Name: City Council Approval: 09/17/2021 Date: Phone: 320-587-5918 1149 Hwy 22 S. _z Hutchinson MN 55350[ EXCAVATING Bill To: City of Hutchinson 111 Hassan St SE Hutchinson MN 55350 Attn: Chad Muchow Unit of Description Qty Measure (320) 587-5918 Fax(3201587-1044 Invoice # 1983 Date 8/30/2021 Due Upon Receipt Unit Extended Price Price Contaminated Soil Labor Foreman Labor 2.5 hr $ 100.00 $ 250.00 Equipment Operators 18.5 hr $ 93.00 $ 1,720.50 Laborers 8 hr $ 88.00 $ 704.00 Equipment Cat Loader 6 hr $ 179.00 $ 1,074.00 Foreman Truck 2.5 hr $ 79.00 $ 197.50 Stone Drum Roller 2.5 6.5 hr hr $ 141.00 $ 293.00 $ 352.50 $ 1,904.50 325 Cat Excavator Kubota Bobcat 11 hr $ 130.00 $ 1,430.00 Trucking Side Dump Truck and Driver 10.5 hr $ 125.00 $ 1,312.50 Material Plastic 5 rolls $ 390.00 R&R Excavating Inc. reserves the right to file a lien for invoices not paid within 30 days. I Total Due $ 9,335.50 Thank you for your business! HUTCHINSON CITY COUNCIL ci=wof Request for Board Action 7AL =- M-7 Agenda Item: Purchase Requisition 020184 - Infra Maint Acct - Maint OL fall 2021 Department: PW/Engineering LICENSE SECTION Meeting Date: 9/14/2021 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The following streets were identified as candidates for maintenance overlays for the fall 2021 project: Arizona St NW (Carolina Ave NW to School Rd NW) Carolina Ave NW (School Rd NW to Arizona St NW) Harrington St SW (Juul Rd SW to 4th Ave SW) The project consists of: Filling potholes, as necessary Milling down 1.5" and out 3' to 4' from the curb edges Milling down 1.5" and out 1.5' to 2' from the ends Milling down 1.5" and out 1.5' to 2' around manholes & valve castings, installing adjusting rings as necessary Tack coat Full -width paving at 1.5" nominal depth Work to be completed prior to November 1, 2021. BOARD ACTION REQUESTED: Approve/deny Purchase Requisition 02184 to Bertram Ashpalt Co. for $51,226.25 for maintenance overlays on Arizona St, Carolina Ave & Harrington St. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 51,226.25 Total City Cost: $ 51,226.25 Funding Source: Infrastructure maintenance account Remaining Cost: $ 0.00 Funding Source: Purchase Requisition Purchase Requisition No 020184 Requested Date Required Date Requested By 09/03/2021 jolson Department 4302 Preferred Vendor 133896 BERTRAM ASPHALT COMPANY, INC. Address PO BOX 162 PAYNESVILLE, MN 56362 Req. Description MAINT OL-ARIZONA, CAROLINA, HARRINGTON 09/03/2021 11:02 AM Qty. Description GL Number 1 Unit Price Amount 1 MAINT OL-ARIZONA, CAROLINA, 401-4300-90530-1660 51,226.25 51,226.25 Total: 51,226.25 Bertram Asphalt Company P.O. Box 162 Paynesville, MN 56362 Proposal Company Name: Hutchinson (city of) Billing Address: 1400 Adams Street S.E. Hutchinson, MN 55350 Contact Person: John Olson (Public Works Manager) Mobile: 320-583-8145 Cell: 320-292-1311 Email: bertramasphalt@-qmail.com Date: August 241, 2021 Email: jolson@ci.hutchinson.mn.us Direct: 320-234-4473 Department 320-234-4219 Project Name: Alrizona 5Vee _NW. Carolina Ave. NW, and Harr in aton St g- Project location: As per attached map We hereby submit specifications and cuotations for the followina: Description of worts to be performed Unit may. Price Mill and Overlay (1.6") : Tons 393 $51,226.25 Mill to remove existing asphalt up to _1.5_ inch in depth 3 - 4 feet wide at curb line where shown on map. Mill to remove existing asphalt up to _1.5_ inch in depth 1.5 - 2 feet wide to connecting asphalt where shown on map. Dispose of excess material off site. Install manhole, valve box adjusting rings (supplied by city) as necessary. Apply CSS1 H tack material at a rate of .05 gallons per S.Y. Pave an average of _1.5_ inch MNDot specification Wear Course mat For an average of a —unobstructed access to the work area. Re -stripe NOT included. Note: Traffic Control is supplied by city. Note: Paving price includes one mobilaation. Note: Tonnage quantity taken from city measurements. Exclusions: Bonds, permits, fees, surveying, staling, engineering, testing, soil corrections, rock excavation, dewatering, traffic control, utility or structural sheeting, repair, or adjustments, underpinning, buried debris, drain tile, footing insulation or waterproofing, separation fabrics, geotextile fabric removal, disposal, or installation, vapor barriers, drainage layers, class V base materials other than fisted above, hazardous materials, removal of oontaminated sods, haul road or crane road construction, erosion control other than fisted above, gas, mechanical, electrical, or electrical excavation, lighting, curb, concrete, site fence, evening, night or weekend work, winter conditions. We propose to furnish material and labor, complete in accordance with the above specifications, for the total lump sum of: TOTA I_ e I I • $61,226.26 Note: See Bertram Asphalt Comoanv Warrants Terms. Qualifications, and Construction Specification Payment terms are net 10 days_ unpaid balances will accrue a late fee of 10% per month until paid in full and shall be charged on any balance 30 days past due. Note: this proposal may be withdrawn If not accepted within 10 days. Any alteration or deviation from the above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. The owned general contractor, by acceptance of this proposal, agrees to pay all cost of collections, including reasonable attorney's fees incurred. in order to recover any amounts due or to become due herein. All agreements are contingent upon strikes, accidents, weather or other delays beyond our control. Contractor to carry proper insurance including Workers compensation. Authorized Signature: Bill Bertram Acceptance of Proposal: The above prices, specifications, conditions, and attached warranty qualifications are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature: Please take notice: Any person supplying labor or materials for this improvement to your personal property may file a lien against your property if that person or company is not paid for the contributions. Under Minnesota state law you have the right to pay persons who supplied labor and materials for this improvement directly and deduct the amount from the contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or materials for the improvement and who gave you timely notice. ROAD CONTRACTORS AGGREGATES BITUMINOUS PAVING HOT MIX ASPHALT HAMBURG, M N 831 PARK AVE P.O. BOX 247 HAMBURG, MN 55339 PHONE 952-467-2720 FAX 952-467-3894 EMAIL INFO@WMMUELLER.COM September 3, 2021 MAINTENANCE OVERLAY FALL 2021 HUTCHINSON, MN ENGINEER: CITY OF HUTCHINSON BID OPENING: 9/3/2021 PROJECT NO. N/A kSPHALT PAVING QUOTATION LINE ITEM # IDESCRIPTION QUANTITY I UNIT I UNIT PRICE TOTAL MOBILIZATION 1.00 LS $4,000.00 $4,000.00 EDGE MILL 3-4' WIDE 0-1.5" 2,692.00 LF $5.35 $14,402.20 END MILL 184.00 LF $5.35 $984.40 MILL AROUND MANHOLES 8.00 EA $200.00 $1,600.00 MILL AROUND GATE VALVE 1.00 EA $150.00 $150.00 POTHOLE PATCHING 5.00 TON $225.00 $1,125.00 PAVE 1.5" WEAR COURSE 425.00 TON $86.00 $36,550.00 (SPWEA240B) I V IAL aao,o-i i.ov NOTES: 1.) ALL PRICES ARE BASED ON 2021 CONSTRUCTION, COMPLETION DATE OF 11/l/2021 2.) BOND NOT INCLUDED 3.) MOBILIZATION INCLUDES TRAFFIC CONTROL 4.) EXCLUDES: SURVEYING, AGGREGATE BASE, GRADING/EXCAVATION, PERMANENT SIGNS, BACKFILL, ADJUSTMENT OF MANHOLES OR GATE VALVES (T&M IF REQUIRED), PAVING BEYOND 2021, AND BOND 5.) POTHOLE PATCHING INCLUDES LIGHT MILLING AND CLEAN OUT THIS PROPOSAL MAY ONLY BE ACCEPTED IF SIGNED BY CONTRACTOR'S AUTHORIZED REPRESENTATIVE AND RECEIVED BY WMS WITHIN 15 DAYS OF THE PROPOSAL DATE ACCEPTANCE BY.' BY: DATED: www.wmmueller.com ,r afflW.',lW§wWM-4 CAROLINA AVE, NW 3 I Q cc 0 0 A 1 r - rroa r--,-- 1 edges at curb line to 1.5"depth by 34' wide. Est. 774 LF Mill ends, Intersections to 1.5" depth by I.S-2' wide. Est. 32 LF Mill around manhole/valve castings to 1.5" depth by 1.5-2' wide. install manhole, valve box adjusting rings (supplied by City) as necessary. 1 ea. Water Valve structures, 3 ea. Manhole structures. Fill potholes as necessary. Tack coat+/- 0.25 gallons/square yard. Full width paving 1.5" nominal depth. TypeSP 8.5 Wearing Course Mixture (2,B)1.5" Thick. 12,384 SF=1,376.0 SY. Est. 113 ton COROLINA AUE N ic c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution to Dispose of Unclaimed Property and Bicycles at Auction Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 9/14/2021 Application Complete N/A Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Approve Resolution to sell at public auction unclaimed property. See attachment BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: Funding Source: Police Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION TO SELL AT AUCTION Unclaimed Property and Bicycles Resolution No. 15347 WHEREAS, the Hutchinson Police Department has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of unclaimed property. AND WHEREAS, the unclaimed property, at the time of auction, will have been in the possession of the police services for more than thirty (30) days. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." Items to be sold through Fahey Auction Center Adopted by the City Council this 14ffi day of September 2021. Mayor City Administrator Attachment A Case # Description 19007547 20" Men's Black Mongoose Brawler 20006559 2 Totes with an assortment of tools 20010670 Men's Takara Sport 26" 20011778 26" Women's Maroon Next Avalon CS 20012753 1 Golf Bag 20012764 26" Black Hyper Shocker 26 20012880 20" Women's blue/red Hiawatha 20013046 26" Men's Blue Huffy Olympia 20013380 Men's Magna City Sca e green and silver 20013635 Men's Magna Outreach gray/red/white 20013662 26" Woman's silver/blue Columbia Thunder Bolt 20014706 Blue Dinacraft Gauntlet Bicycle 20014982 24" Men's black/red Hyper Mountain Bike 20015287 Little Trike Radio Flyer 20015287 Mongoose Brawler 20015373 Next Wipeout Bicycle 20016282 24" Teal Roadmaster Ultra 20017548 Purple Hoverboard 20017548 Blue/red Hoverboard 21001259 Large Igloo Liquid Cooler 21001321 26" Women's pink and black Mongoose 21002472 Red Mongoose XR-75 Bicycle 21003304 Purple Huffy Back Water Bicycle 21003215 Silver Schwinn Badger Bicycle 21003459 Blue Huffy Ironman Bicycle 21003554 Black wire dog kennel 21006007 Yellow Magna Excitor Series 21006322 26" Black Huffy Mt. Storm 21006752 Huffy Stalker LX Bike 21006886 23" Men's purple and black Schwinn Sidewinder 21007484 Blue Genesis Bella Vista Bike 21009106 Industrial Paint Mixer 21008986 Women's purple Huffy Rock Creek Bike 21009309 28" Men's grey Genesis Vista 21009309 28" Men's purple Roadmaster Utopia Bike 21009934 Black Mongoose Standoff Bike 21010012 Pink Kent Troublemaker Bike 21010468 Razor Electric Scooter 21010883 Red Line Romp Bicycle c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution to dispose of Surplus Vehicle at Auction Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 9/14/2021 Application Complete N/A Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Approve Resolution to sell at public auction a surplus vehicle. 2016 Chevrolet Caprice ppv VIN:6G3NS5U27GL210728 BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: Funding Source: Police Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY Resolution No. 15348 WHEREAS, the Hutchinson Police Department has accumulated surplus property. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of surplus property. AND WHEREAS, the police department has determined that it is in possession of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction a - 2016 Chevrolet Caprice Vin #6G3NS5U27GL210728 Vehicle to be sold at Auction by Fahey Sales on October 9, 2021. Adopted by the City Council this 14th day of September, 2021. Mayor City Administrator HUTCHINSON CITY COUNCIL ct=y�fl1 Request for Board Action 7AL Owl,7 Agenda Item: Short -Term Gambling License - Fire Dept. Relief Association Department: Administration LICENSE SECTION Meeting Date: 9/14/2021 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Fire Department Relief Association has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on September 17, 2021. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Hutchinson Fire Department Relief Association on September 17, 2021. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 'r HUTCHINSON A CITY ON PURPOSE. 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered Application T e Short Term Date(s) C117 Fee: $30.00 Month/D /Year — MonthlDffLear Organization Information Hutchinson Fire Department Relief Association 320-587-2506 Name Phone Number 205 3 d Ave. SE Hutchinson MN 55350 Address where regular meeting are held City State Zip Federal or State ID: 41-6020435 Day and time of meetings? 2nd Monday of the 2nd Month of each quarter Is this organization organized under the laws of the State of Minnesota? es ❑ no How long has the organization been in existence? 50+ How may members in the organization? 80 What is the purpose of the organization? Support active and retired members of the HFD In whose custody will organization records be kept? Hutchinson Fire Department— Relief Association Secretary _ _ 320-587-2506 Name Phone Number 205 3`d Ave. SE Hutchinson MN 55350 Address -City State zip Duly Authorized Officer of the Organization Information Brandon Vik - President 320-587-2506 True Name Phone Number 20500 Highway 15 North Hutchinson MN 55350 Residence Address City State Zip Date of Birth: 12 / 04 / 1984 Place of Birth: Hutchinson MN Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes �no If yes, explain: i City of Hutchinson Application for Gambling Devices License Page 2 of 3 Minnesota Statute 049) Lyle Nybakke 320-587-2506 True Name Phone Number 512 Lynn Road SW Hutchinson MN 55350 Residence Address City State Zip Date of Birth: 04 / 10 / 1971 Place of Birth: Hutchinson MN Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes ❑ no If yes, explain: How long have you been a member of the organization? 15 years Game Information Location #1 320-587-2506 Hutchinson Fire Department Name of location where game will be played Phone Number 205 3rd Ave. SE Hutchinson MN 55350 Address of location where game will be played Q jity Date(s) and/or day(s) gambling devices will be used: f r StateQ 1ZP through - i 7, AM AM Hours of the day gambling devices will be used:. From PM To PM Maximum number of player: 500+ Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a.char a be made for such refreshments? ❑ yes ❑ no Game Information Location #2 NONE Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To EM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? , ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no City of Hutchinson Applicationfor Gambling Devices License Page 3 of 3 Officers of the Or anization Cifnecessyg, lis. Brandon Vilc Name 20500 Highway 15 North Residence Address Jason Sturges Name 11443 Tagus Ave. Residence Address Dan Sargent Name 13752 Highway 7 East names on separate sheet) President I Title Hutchinson MN City State Vice President 55350 zip Title Hutchinson MN 55350 City State zip Secretary Title Hutchinson MN 55350 Residence Address city State zip Officers or Other Persons Paid for Services Information i necessa , listadditional names on separate sheet Name Title Residence Address City State zip Name Title Residence Address City State zip Name Title Residence Address city State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager JW yes ❑ no Authorized Officer Aqes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. 1 Signature of authorized officer of orga ization i Date J r ure o garn ling manager of organization Date I Internal Use Only City Council ❑ approved 0 denied Notes: c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve/Deny Issuing Short Term Gambling License to Crow River Cutters Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 9/14/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on December 4, 2021, at the Hutchinson Elks Lodge. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve Issuing Short Term Gambling License to Crow River Cutters on December 4, 2021 Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A 3Ia 5a3 i3" 5 Phone Number '155 2� u c_ QC S w A&rwlos Al Div S'�3�6 Address where regular meeting are held City State Zip Federal or State ID: — -- Day and time of meetings? 2NO -CUCSO E _ Is this organization organized under the laws of the State of Minnesota? yes ❑ no How long has the organization been in existence? ZD How may members in the organization? 10_ What is the purpose of the organization? k,`pVt*te 04milO2S SwE TWe t4A-rWT In whose custody will organization records be kept? Nt� a t lXW _ 316 583 ! 3?.r Name Phone Number -1575' 30%�L k:;> Sw MQ 553`-;0- Address Duly Authorized Officer of the Organization Information _- True Name Residence Address City C °f Y 111 Hassan street southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered i, 16 Short Term Date(s) 1210qtZI - Fee: $30.00 Month/Da /Year-Month/Day/Year 312. �- Information uo w ve w ey- Qu-TTEd2S Alto T F Name State Zip 3ZO 57$3 (375 _ Phone Number �uN ss3s�o State Zip Date of Birth: Q 9 / Z -7 / llkj Place of Birth: /4t Co301026 l-4900*14-'V y Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes no If yes, explain: - City of Hutchinson Application for Gambling Devices License Page 2 of 3 under Minnesota Statute Pl,(1 3zn so 3 l 37s- True Name Phone Number 20 9W 4- re- �ft',t/So v 4Ru 5�_Js-a Residence Address City State Zip Date of Birth: / Z? 1 t'0t Place of Birth: 64521"'*YV7 Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes JKno If yes, explain: How long have you been a member of the organization? t0 Game Information Location #1 Name of location where game will be played Phone Number Address of ocation where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: 0' through AM Hours of the day gambling devices will be used: From ! % To �{ •'UU Maximum number of player: Id !'- Will prizes be paid in money or merchandise? ❑ money merchandise Will refreshments be served during the time the gambling devices will be used? *yes ❑ no If es, will a charge be made for such refreshments? yes ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM Hours of the day gambling devices will be used: From pM To Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If ves. will a charge be made for such refreshments? ❑ yes 3 no AM City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Organization (ifnecessa.l; list additional names on separate sheet SC Name Title ! 3 3-tot c zj s-T Avwce5- A-f-d olden✓ -5-5-3scD Residence Address City State zip ,(-et?/L1bt-4 44:�-c,vr S10�- A40—l}6 Name Title Residence Address City State zip Name -- zip Title K 74A4Iitrsa1, J atN 5s3.90 Residence Address City State - Officers or Other Persons Paid for Services Information i 'necessary, list additional names on se orate sheet) Name Title Residence Address City State Zip Name Title Residence Address City State zip Name Title Residence Address Cin State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager yes ❑ no p4gt— Authorized Officer 96es ❑ no //'F' L Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relat' to gambling and I will familiarize myself with the contents thereof. 01 1202/ Signature of authorized officer of organization Date Signature of gambling manager of organization Internal Use Onlv Citv Council ❑ avproved ❑ denied Notes: Date HUTCHINSON CITY COUNCIL ct=y�fl1 Request for Board Action 7AL Zwl,7 Agenda Item: Caterer's Permit - T-Road Investments, Inc. Department: Administration LICENSE SECTION Meeting Date: 9/14/2021 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: T-Road Investments Inc. has submitted a caterer's permit application into Administration for review and processing. The applicant would like to provide liquor catering services on October 2, 2021, at the Hutchinson Event Center for a wedding that is being held. The applicant meets statutory requirements and City requirements to hold a caterer's license. BOARD ACTION REQUESTED: Approve caterer's permit to T-Road Investments Inc. on October 2, 2021. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: )AE 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151/Fax: (320) 234-4240 CITY OF HUTCHINSON CATERER'S PERMIT APPLICATION License Fees Annual '000.00 ne-Time $100. j g13C,°� r'/06. F' To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor liability and workers compensation insurance are mandatory and a certificate showing off premises coverage must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and liquor at catered events. )2c) 6 �C) V(�S+VLI e r"j+,5 J—osepk 70--loL) -1 �-s�- Applicant Name (Individual, Partnership, Corporation (If Corporation state full corporate name) DOB Social Security # TIF-01RID _T�_061el l rade Name or DBA of Restaurant !U 81;�,dT-� Address of Restaurant �C/_ bi 5� City or county where on -sale license issued , lVe v\J Ce NA-e Location of Event Telephone Date(s) of Event 3sc?L aaa6 I certify that the above information provided by the applicant is true, complete, correct and made in good faith and agree to comply with the above paragraph's requirements and all other applicable law in the use of Yle caterer's permit. mil] ,/ '_ Authorized Applicant Date Print Full Name of Person Signing Please attach the following documents to this form: 1) A copy of the applicant's caterer's permit issued by the State of Minnesota 2) A copy of the applicant's valid on -sale intoxicating liquor license 3) A copy of the applicant's valid restaurant license issued by the Health Department 4) A certificate of liquor liability insurance that states "off premises coverage included" (No applications, binders or declarations). 5) Check or money order payable to the City of Hutchinson Z:\Licenses\Applications\Caterer's Permit.doc HUTCHINSON CITY COUNCIL Cttyofl Request for Board Action 7AL Owl,7 Agenda Item: Small Cities Development Program Rental Rehab Program Department: HRA LICENSE SECTION Meeting Date: 9/14/2021 Application Complete N/A Contact: Judy Flemming Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: DEED is now requiring Awardees of the Small Cities Development Program (SCDP) to have a formal fair housing plan. Since the open SCDP award (2019 City Rental Rehab - 907 Dale Street) is almost completed the attached plan for approval has activities that have already been done and no other activities will need to be done before close out. In the future the plan will need to be approved by the City Council at the start-up of the award and it will list activities that we will do to promote fair housing. BOARD ACTION REQUESTED: Approval of the City of Hutchinson Promoting/Furthering Fair Housing Plan Fiscal Impact: Funding Source: SCDP Funds FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: City of Hutchinson PROMOTING/FURTHERING FAIR HOUSING Plan The City understands, acknowledges, and affirms its obligation to further Fair Housing practices under Title VIII of the Civil Rights Act of 1968 (Fair Housing Act), as amended, which prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, because of race, color, religion, sex, familial status, national origin, and disability. City of Hutchinson certifies it will take actions that affirmatively further fair housing. One new activity will be done per year over the life of open SCDP grants. Completed for Open SCDP Award: • Display fair housing posters at city hall/county office running the program. (Ongoing until grant closeout) • Place a fair housing discussion on the agenda of a board meeting • Fair Housing Month News Release on HRA webpage City of Hutchinson: Mayor, City of Hutchinson Date Attest: City Administrator, City of Hutchinson Date HUTCHINSON CITY COUNCIL ct=y'fl1 Request for Board Action 7AL Zwl,7 Agenda Item: Homecoming Parade Permit Department: Administration LICENSE SECTION Meeting Date: 9/14/2021 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City has received a parade permit application from the Hutchinson High School in reference to the 2021 Homecoming Parade. The Annual Homecoming Parade will be held on Friday October 8, 2021. The parade will go from the Middle School Parking lot on South Grade Road then along School Road to the High School parking lot. This request requires South Grade Rd between Dale St and School Rd to be closed, School Rd between South Grade Rd and Roberts Rd between the hours of 12:30 pm and 1:30 pm for this event. The police department has reviewed the application and has no concerns. BOARD ACTION REQUESTED: Approve issuing parade permit to Hutchinson High School on October 8, 2021. Fiscal Impact: $ 500.00 Funding Source: Police FTE Impact: 4.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: III 11assan steer Southeast Hutchinson, MN 55350 (320) 587-51511Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR PARADE PERMIT (Under Ordinance No. 71.01) Permit Fee: ) Date Received: All applications must be received at least 30 days before event in order to be considered 0!, .ar.. IZotion Information M W-A L Organization Name fttMeWN i NV- Organization Address Oily Authorized Officer and Parade Chairman Officer Name Residence Address City Ph�o/ne Number �fY FP1?6/ State C63 Op 158 Phone Number M State I Parade Chairman Name Phone Number Residence Address city State Zi Parade Information Parade Date: tj 15 -Ci - — Location and Description lof iAssembly Area: Starting Time of Parade: Starting Point of Parade: Route of Parade Travel: Assembly Time: i2' -0 ? Estimated Time of Parade: �- 3 k)Estiunated Time of Parade: N am CAL; 1P.1 ' A N L-iifi ON S;Wp , i i �► � i�1�� P��l N � UDC - ��7� �NPS� -- - -- Ending Point of Parade: - Wj - - Approximate Number of Units, Animals, and Vehicles which will constitute Parade: Type and Description of Animals and Vehicles: NO R01MV2 0 cad S fallrD Maximum Interval of Space to be Maintained Between Units: "50 fc Maximum Length of Parade: "TET T Minimum and Maximum Speed of Parade: MPH Portion of Street Width Traversed: r i City ofHutc&-On Applk,dbn for Parade Permit Page 2 of3 Z-*L.1cz ,.r.kpp!icanres�Ysrro,e P..-nrri.Eve Checklist _ The following items need to be completed and/or attached in order for the application to be processed: Permit fee paid in full (check or money order): ❑ yes ❑ no Permit Application completed in full and signed: ❑ yes ❑ no I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted.. o5Lo��20Z J of authorizedjicer of organization or parade Chairman Date T Internal Use Only Police proved ❑ denied Notes: City Council ❑ approved ❑ denied No : CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/25/21- 9/14/21 Check Date Check ----------- 100433 Vendor Name ---------------------------------------------------------------- HUTCHINSON FIRE DEPT RELIEF ASSN Description -------------------------------------------------------------------------------- ADD'L 2020 PENSION CONTRIBUTION - FIRE Amount ---------------------- 1,275.00 ---------------- 08/25/2021 08/27/2021 100434 MNPEA Payroll 8/8/21- 8/21/21 624.00 08/27/2021 100435 Unum Life Insurance Payroll 8/8/21- 8/21/21 1,195.03 08/27/2021 100436 LELS Payroll 8/8/21 - 8/21/21 317.50 08/27/2021 100437 HART Payroll 8/8/21- 8/21/21 611.06 08/27/2021 EFT1527 EFTPS Payroll 8/8/21 - 8/21/21 74,552.09 08/27/2021 EFT1528 Child Support Payroll 8/8/21- 8/21/21 415.78 08/27/2021 EFT1529 MN Dept of Revenue Payroll 8/8/21- 8/21/21 14,614.16 08/27/2021 EFT1530 Provident Life Payroll 8/8/21- 8/21/21 498.83 08/27/2021 EFT1531 PERA Payroll 8/8/21 - 8/21/21 55,549.80 08/27/2021 EFT1532 Further HSA Payroll 8/8/21- 8/21/21 13,739.23 08/27/2021 EFT1533 Mission Square Payroll 8/8/21- 8/21/21 3,652.84 08/27/2021 EFT1534 VOYA Payroll 8/8/21 - 8/21/21 460.00 08/27/2021 EFT1535 MNDCP Payroll 8/8/21- 8/21/21 350.00 09/07/2021 100438 MINNESOTA DEPT OF HEALTH FBL-6007-814 2021 LICENSE RENEWAL - REC 315.00 09/14/2021 100439 A & K REPAIR, INC. BEARINGS FOR PALLETIZER - COMPOST 249.90 09/14/2021 100440 ABM EQUIPMENT LLC PTO TIMER RELAY- STREETS 208.08 09/14/2021 100441 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 419.68 09/14/2021 100442 ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES - FIRE 301.30 09/14/2021 100443 ACE HARDWARE - 1825 REPAIR & MAINT SUPPLIES - POLICE 86.15 09/14/2021 100444 ACE HARDWARE - 6762 NUTS/BOLTS/NAILS, SOCKET TORX BIT - COMPOST 25.97 09/14/2021 100445 AEM MECHANICAL SERVICES INC REPAIR PIPING IN CARWASH - HATS 670.92 09/14/2021 100446 AHLGREN ELECTRIC REPAIR WIRE & LIGHTS - PARKS 261.88 09/14/2021 100447 ALPHA TRAINING & TACTICS LLC POINT BLANK ARMOR, CARRIER, POUCHES - POLICE 1,075.15 09/14/2021 100448 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 234.96 09/14/2021 100449 AMERICAN RED CROSS LIFEGUARDING TRAINING - WATERPARK 1,649.00 09/14/2021 100450 AMERICAN SOLUTIONS FOR BUSINESS ENVELOPES - EDA 95.00 09/14/2021 100451 ARAMARK 8/23 SERVICE - LIQUOR HUTCH 197.52 09/14/2021 100452 ARLYN'S PHOTOS AQUATIC CENTER PHOTOS 79.95 09/14/2021 100453 ARROWHEAD FORENSICS TUBES, RIFLE BOX, EVIDENCE BAGS - POLICE 391.37 09/14/2021 100454 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,576.99 09/14/2021 100455 ASHWILL INDUSTRIES INC POLYCARBONATE SHEET- PARKS 300.00 09/14/2021 100456 ASPEN EQUIPMENT CO #441 PARTS - STREETS 383.67 09/14/2021 100457 AUTO VALUE - GLENCOE EQUIPMENT PARTS - HATS 102.41 09/14/2021 100458 B & C PLUMBING & HEATING INC RPX TESTS - MULTIPLE DEPTS 945.00 09/14/2021 100459 BACHMAN'S TREES - STREETS 1,583.20 09/14/2021 100460 BALDWIN SUPPLY COMPANY VARIOUS EQUIPMENT PARTS - WWTP 3,207.74 09/14/2021 100461 BAUER BUILT INC MECHANICAL PARTS - HATS 490.00 09/14/2021 100462 BEACON ATHLETICS REPLACEMENT PITCHERS PLATE - PARKS 57.00 09/14/2021 100463 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 5,921.25 09/14/2021 100464 BENEFIT EXTRAS INC JULY COBRA/RETIREE BILLING 76.50 09/14/2021 100465 BERNICK'S SUPPLIES - MULTIPLE DEPTS 541.99 09/14/2021 100466 BETTER HALF EMBROIDERY SHIRTS - BLDG 452.78 09/14/2021 100467 BLACK HILLS AMMUNITION AMMO - POLICE 1,234.00 09/14/2021 100468 BOLTON & MENK INC. PAVEMENT MAINT, CRACK REPAIR - STREETS 536.40 09/14/2021 100469 BRAUN INTERTEC CORP ENGINEERING SERVICES FOR VARIOUS PROJECTS 14,545.50 09/14/2021 100470 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 24,341.24 09/14/2021 100471 VOID VOIDED CHECK 09/14/2021 100472 BROCK WHITE COMPANY LLC MASTERSEAL STONE TUBES - LIBRARY 92.21 09/14/2021 100473 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 106,510.79 09/14/2021 100474 CARD SERVICES SUPPLIES - MULTIPLE DEPTS 128.96 09/14/2021 100475 CARS ON PATROL SHOP LLC VEHICLE REPAIRS - POLICE/FIRE VEHICLES 1,076.15 09/14/2021 100476 CENTER FOR EDUCATION/EMPLOYMENT LAW PUBLIC EMPL LAW REPORT NWSLTR - POLICE 278.00 09/14/2021 100477 CENTRAL HYDRAULICS KOHLER 35 HP SKID UNIT - WWTP 11,429.54 09/14/2021 100478 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE - HATS 330.41 09/14/2021 100479 CHEMISOLV CORP FERRIC CHLORIDE - WWTP 5,522.37 09/14/2021 100480 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 367.85 09/14/2021 100481 CIVIL AIR PATROL MAGAZINE 1/6 PAGE AD - POLICE 295.00 09/14/2021 100482 CLARKE ENVIRONMENTAL MOSQUITO MANAG JULY & AUG MOSQUITO SERVICE - STREETS 16,200.00 09/14/2021 100483 COLORBIOTICS LLC MULCH MAGIC DARK WALNUT - COMPOST 4,662.00 09/14/2021 100484 CORE & MAIN LP METERS - WATER 2,741.55 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/25/21- 9/14/21 Check Date Check 100485 Vendor Name COUNTRYSIDE FLAGPOLE Description --------------------------------------------------------------------------- INSTALLATION & FLAGS - MULTIPLE DEPTS Amount ---------------------- 6,073.00 -------- -------------------------------------------------------------------------------------------- 09/14/2021 09/14/2021 100486 CREEKSIDE SOILS COMPOST - PARKS 43.50 09/14/2021 100487 CROW RIVER PRESS INC SUPPLIES - MULTIPLE DEPTS 587.74 09/14/2021 100488 CROW RIVER SIGNS SIGNS & INSTALLATION - MULTIPLE DEPTS 1,268.80 09/14/2021 100489 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 1,201.20 09/14/2021 100490 DAVE GRIEP CLEANING 8/24 WINDOW CLEANING - LIQUOR HUTCH 45.00 09/14/2021 100491 DAVE'S PALLET SERVICE PALLETS - COMPOST 3,428.00 09/14/2021 100492 DEZURIK, INC EQUIPMENT PARTS - WWTP 3,942.00 09/14/2021 100493 DOG -ON -IT -PARKS BAGS - PARKS 280.50 09/14/2021 100494 DUININCK INC L2P20-02: TH 7 & 22 MONTANA ST X'ING - STREETS 331,891.05 09/14/2021 100495 E2 ELECTRICAL SERVICES INC REPLACE LIGHTS IN BREAK ROOM - HATS 465.21 09/14/2021 100496 ECO TECH -ELECTRONICS RECYCLING ELECTRONICS RECYLCING - WWTP 10.00 09/14/2021 100497 ECOLAB PEST ELIMINATION PEST CONTROL - MULTIPLE DEPTS 237.12 09/14/2021 100498 EICKHOFF, DENNIS REFUND: MOVING TO JV - REC 101.00 09/14/2021 100499 ENERGY SALES INC FILTERS - HATS 510.05 09/14/2021 100500 ERICKSON, KRISTIN REFUND: CANCELLED EVENT- PARKS 50.00 09/14/2021 100501 FARM -RITE EQUIPMENT BOBCAT & CUTTER RENTALS - MULTIPLE DEPTS 4,350.00 09/14/2021 100502 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 973.90 09/14/2021 100503 FERGUSON WATERWORKS #2518 COUPLINGS, FLANGE KIT - WATER 869.58 09/14/2021 100504 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE - CITY CENTER 114.00 09/14/2021 100505 FLUG, BRIANNA REFUND: CANCELLED CAMPSITE - PARKS 65.00 09/14/2021 100506 FOSTER MECHANICAL VARIOUS REPAIRS - MULTIPLE DEPTS 478.14 09/14/2021 100507 FOUST, ORVILLE & LAVONNE REFUND: AARP COURSE CANCELLED - SR CTR 46.00 09/14/2021 100508 GEMPLER'S INC PRUNERS - PARKS 22.98 09/14/2021 100509 GOODPOINTE TECHNOLOGY SIDEWALK INSPECTION-PCI W-MAPPING - STREETS 1,320.00 09/14/2021 100510 GRAINGER EQUIPMENT PARTS - MULTIPLE DEPTS 364.34 09/14/2021 100511 GRATKE, TIM REIMB: MILEAGE/PARKING MRWA CONF - WWTP 64.36 09/14/2021 100512 GREEN EARTH LAWN CARE INC 8/26 LAWN MOWING - STORM WATER 65.00 09/14/2021 100513 HACH COMPANY PH STORAGE SOLN, REAGENT SET - WATER 163.37 09/14/2021 100514 HANSON & VASEK CONSTRUCTION 2021 STREET CONCRETE REPAIRS 17,955.00 09/14/2021 100515 HAUAN, JESSI REFUND: COACHING SOFTBALL - REC 200.00 09/14/2021 100516 HAWKINS INC CHEMICALS & SUPPLIES - MULTIPLE DEPTS 9,535.27 09/14/2021 100517 HEARTLAND AG SYSTEMS EQUIPMENT PARTS - MULTIPLE DEPTS 1,146.32 09/14/2021 100518 HECHT, DONALD REFUND: DRIVER DISC RENEWAL CLASS - COMM 38.00 09/14/2021 100519 HERALD JOURNAL PUBLISHING WINSTOCK ADVERTISING - LIQUOR HUTCH 448.50 09/14/2021 100520 HILLYARD / HUTCHINSON CLEANER, SANITIZER, DETERGENT - FIRE 347.69 09/14/2021 100521 HJERPE CONTRACTING CAP SEWER LINE IN JEFFERSON ST - WWTP 3,800.00 09/14/2021 100522 HOISINGTON KOEGLER GROUP INC JULY 2021 HUTCH GROWTH AREA PLANNING 7,045.77 09/14/2021 100523 HUTCHINSON CHAMBER & TOURISM JULY 2021 LODGING TAX 13,180.84 09/14/2021 100524 HUTCHINSON CO-OP JULY FUEL & SERVICES - MULTIPLE DEPTS 807.02 09/14/2021 100525 HUTCHINSON LEADER SUBSCRIPTION & ADVERTISING - MULTIPLE DEPTS 3,083.87 09/14/2021 100526 HUTCHINSON WHOLESALE #1550 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 599.88 09/14/2021 100527 HUTCHINSON WHOLESALE #1551 REPAIR & MAINT SUPPLIES - WWTP 356.98 09/14/2021 100528 HUTCHINSON WHOLESALE #1552 REPAIR & MAINT SUPPLIES - PARKS 198.47 09/14/2021 100529 HUTCHINSON WHOLESALE #2520 SAFETY GLASSES, MARKERS - FIRE 33.44 09/14/2021 100530 HUTCHINSON, CITY OF JULY SEWER & WATER - HATS 1,218.15 09/14/2021 100531 HUTCHINSON, CITY OF BROCHURE ADVERTISING - MULTIPLE DEPTS 412.50 09/14/2021 100532 HUTCHINSON, CITY OF EVENT CENTER RENTAL- EDA 119.75 09/14/2021 100533 I.M.S. SHARPENING SERVICE 8/12 CATCH BASIN REPAIR - STORM WATER 3,150.00 09/14/2021 100534 IDEAL SERVICE INC REPLACED PERMEATE PUMP #3 - WWTP 5,128.82 09/14/2021 100535 IDEXX LABORATORIES COLILERT COMBO PACKS, QUANTI-TRAYS - WWTP 1,106.78 09/14/2021 100536 INGSTAD BROADCASTING AUG ADVERTISING - LIQUOR HUTCH 711.00 09/14/2021 100537 INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERIES - HATS 806.08 09/14/2021 100538 INTERSTATE DISTRIBUTION & MFG BAGGER PARTS - COMPOST 492.87 09/14/2021 100539 J & B PALLET, LLC PALLETS - COMPOST 10,024.00 09/14/2021 100540 JACK'S UNIFORMS & EQUIPMENT UNIFORMS - POLICE 1,571.26 09/14/2021 100541 JAMEASHIA NWANKWO REFUND: CANCELLED DUE TO COVID-19 - REC 120.00 09/14/2021 100542 JAY MALONE MOTORS 2018 EXPLORER: REPLACED FUEL PUMP - POLICE 1,354.88 09/14/2021 100543 JENSEN, ROLLAND UB refund for account: 3-443-8370-8-01 20.22 09/14/2021 100544 JOE'S SPORT SHOP T-SHIRTS FOR FOOTBALL & SOCCER - REC 1,550.00 09/14/2021 100545 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 49,696.46 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/25/21- 9/14/21 Check Date Check ----------- 100546 Vendor Name ---------------------------------------------------------------- JOHNSON, KELLY Description -------------------------------------------------------------------------------- REFUND: COACHING SOFTBALL - REC Amount ---------------------- 200.00 ---------------- 09/14/2021 09/14/2021 100547 JUSTIN BECK PHOTOGRAPHY SERVICES PHOTOGRAPHY SERVICES - POLICE 200.00 09/14/2021 100548 JUUL CONTRACTING CO CREEKSIDE PIPE EXTENSION, VARIOUS REPAIRS 126,320.50 09/14/2021 100549 KAHNKE BROTHERS NURSERY ENERGY TREES - STREETS 510.30 09/14/2021 100550 KAY JAY SERVICES INC RUST CONVERTERS, BRAKE CLEAN - STREETS 689.97 09/14/2021 100551 KENNING, HARLEY UB refund for account: 2-310-8350-2-02 153.39 09/14/2021 100552 KERI'S CLEANING & HANDYMAN SERVICES AUGUST CLEANING - MULTIPLE LOCATIONS 5,681.06 09/14/2021 100553 KEYSTONE COMPENSATION GROUP LLC COMPENSATION PROGRAM REVIEW & EVAL PHASE 1 8,400.00 09/14/2021 100554 KONRAD MATERIAL SALES, LLC SPRING/FALL ASPHALT - STREETS 1,137.20 09/14/2021 100555 KRANZ LAWN & POWER REPAIR & MAINT SUPPLIES - STREETS 317.43 09/14/2021 100556 L & P SUPPLY CO EQUIPMENT PARTS - MULTIPLE DEPTS 327.00 09/14/2021 100557 LAIDLAW, HANNAH REFUND: COACHING SOFTBALL - REC 200.00 09/14/2021 100558 LANDS' END BUSINESS OUTFITTER SHIRTS - POLICE 378.05 09/14/2021 100559 LANDSKAPINGS SUMMER CLEANUP - MULTIPLE DEPTS 2,400.00 09/14/2021 100560 LANDWEHR CONSTRUCTION INC L1P21-01: PAVEMENT MGMT -STREETS 524,643.15 09/14/2021 100561 LEAL, SHARELLE REFUND: CANCELLED OUT OF LESSONS - REC 40.00 09/14/2021 100562 LIESTMAN, CALYN MILEAGE TO BANK - FINANCE 47.38 09/14/2021 100563 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 75,297.47 09/14/2021 100564 LUBRANT, MARK UB refund for account: 2-350-8900-5-01 75.00 09/14/2021 100565 LUTHENS, MELISSA REFUND: COACHING SOFTBALL - REC 200.00 09/14/2021 100566 M-R SIGN SIGNS - HATS 251.00 09/14/2021 100567 MACQUEEN EMERGENCY LADDER 1 EQUIPMENT PARTS - FIRE 754.69 09/14/2021 100568 MARCO TECHNOLOGIES, LLC PRINTING CONTRACTS & SHREDDING - MULTIPLE DEPTS 418.44 09/14/2021 100569 MARCO TECHNOLOGIES, LLC PRINTING CONTRACTS - MULTIPLE DEPTS 1,995.74 09/14/2021 100570 MATHESON TRI-GAS INC HIGH PRESSURE - WWTP 26.82 09/14/2021 100571 MCLEOD COUNTY HHW ELECTRONIC RECYCLING - POLICE 10.00 09/14/2021 100572 MEEKER WASHED SAND & GRAVEL SAND - PARKS 35.98 09/14/2021 100573 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,552.69 09/14/2021 100574 VOID VOIDED CHECK 09/14/2021 100575 MINI BIFF RENTALS - MULTIPLE DEPTS 362.36 09/14/2021 100576 MINNESOTA CONTROL SYSTEMS LLC REPAIR AHU CONTROLS - CITY CENTER 1,302.00 09/14/2021 100577 MINNESOTA DEPT OF LABOR & INDUSTRY BOILER INSPECTION @ CITY CENTER 10.00 09/14/2021 100578 MINNESOTA FIRE SERVICE CERTIF BOARD FIREFIGHTER 1 CERT EXAMS - FIRE 480.00 09/14/2021 100579 MINNESOTA PETROLEUM SERVICE TESTING & MONITOR - MULTIPLE DEPTS 1,218.50 09/14/2021 100580 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 4,229.30 09/14/2021 100581 MISSOURI RIVER ENERGY SERVICES SERVICE ON PLANT ELECTRICAL SYSTEM - WTP & WWTP 3,827.75 09/14/2021 100582 MRPA CONFERENCE & COURSES - PRCE 1,930.00 09/14/2021 100583 MYGUY INC. TOTAL POWER CLEANER - HATS 634.00 09/14/2021 100584 NATIONWIDE BUILDERS RISK POLICIES - MULTIPLE DEPTS 19,021.00 09/14/2021 100585 NORTH CENTRAL INTERNATIONAL KT SHOE - STREETS 54.34 09/14/2021 100586 NORTH CENTRAL LABORATORIES DISP PIPET TIPS - WWTP 238.62 09/14/2021 100587 NORTH COUNTRY GM 2021 CHEVROLET 3500 4X4 CREW CAB - FIRE 42,502.00 09/14/2021 100588 NORTHERN BUSINESS PRODUCTS OFFICE SPPLIES - MULTIPLE DEPTS 244.86 09/14/2021 100589 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS - HATS 204.34 09/14/2021 100590 NUSS TRUCK & EQUIPMENT SEMI 091 PARTS - COMPOST 266.18 09/14/2021 100591 NUVERA SEP PHONE SERVICES - MULTIPLE DEPTS 6,338.55 09/14/2021 100592 NYGAARD INDUSTRIAL PAINTING INC REPAINT MAIN ST TIME CLOCK/BOX COVER - STREETS 115.00 09/14/2021 100593 O'REILLY AUTO PARTS CAPSULE, ANTIFREEZE - POLICE 35.91 09/14/2021 100594 PARK NICOLLET CLINIC SEPT 2021 CAM - EVENT CENTER 2,361.67 09/14/2021 100595 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 3,517.08 09/14/2021 100596 PECE RECYCLING LLC PALLETS - COMPOST 1,800.00 09/14/2021 100597 PEN & INC. SHOW BANNERS REVISED - COMPOST 256.00 09/14/2021 100598 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 4,732.94 09/14/2021 100599 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 43,638.34 09/14/2021 100600 PIONEER ATHLETICS / PIONEER MFG QUIK STRIPE WHITE PAINT - PARKS 404.70 09/14/2021 100601 PIONEERLAND LIBRARY SYSTEM 3RD QTR 2021 FUNDING REQUEST- LIBRARY 44,197.50 09/14/2021 100602 POSTMASTER SR NEWSLETTER - SR CENTER 220.00 09/14/2021 100603 PREMIUM WATERS SEPT SERVICE - PARKS 8.00 09/14/2021 100604 PRO AUTO MN INC. OIL CHANGES - MULTIPLE DEPTS 183.15 09/14/2021 100605 QUADE ELECTRIC EQUIPMENT PARTS - MULTIPLE DEPTS 106.65 09/14/2021 100606 R & R EXCAVATING L10P21-10 1ST AVE NE & JEFFERSON ST IMPROVE 194,926.34 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/25/21- 9/14/21 Check Date Check 100607 Vendor Name RCM SPECIALTIES INC Description --------------------------------------------------------------------------- PATCHING SERVICE - STREETS Amount ---------------------- 3,535.00 -------- -------------------------------------------------------------------------------------------- 09/14/2021 09/14/2021 100608 REFLECTIVE APPAREL FACTORY INC MESH VESTS - STREETS 376.40 09/14/2021 100609 RENVILLE SALES INC TRAILER, TANDEM 9900# FORESTRY WATERING PLANTING 5,409.68 09/14/2021 100610 REVIER WELDING REPAIRS & PARTS - CREEKSIDE 2,227.27 09/14/2021 100611 RICE LAKE CONSTRUCTION GROUP L3P21-03: WWTF HEADWORKS 240,928.84 09/14/2021 100612 RIDDELL / ALL AMERICAN SPORTS CORP SAFETY PANTS W/ PADS - REC 2,051.33 09/14/2021 100613 RODRIGUEZ, JOE REFUND: POWER OUTAGE @ SHELTER - PARKS 50.00 09/14/2021 100614 ROLES, ANN REFUND: CANCELLED SITE - PARKS 25.00 09/14/2021 100615 ROSTBERG, HEIDI REFUND: COACHING SOFTBALL - REC 200.00 09/14/2021 100616 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 418.33 09/14/2021 100617 RUSCH, BETTY REFUND: AARP CLASS CANCELLED - SR CTR 23.00 09/14/2021 100618 SAKAMOTO, YASUSHI REFUND: COACHING SOFTBALL - REC 200.00 09/14/2021 100619 SANKEN, JACOB REFUND: MOVING TO JV - REC 101.00 09/14/2021 100620 SHAW, KAREN PILATES/YOGA CLASSES - SR CTR 480.00 09/14/2021 100621 SHI INTERNATIONAL CORP SECURITY EVENT MANAGER - MULTIPLE DEPTS 5,950.00 09/14/2021 100622 SHORT-ELLIOT-HENDRICKSON, INC CONSULTING SERVICES FOR VARIOUS PROJECTS 14,878.20 09/14/2021 100623 SKYVIEW DAIRY INC AUG COMPOST 674.56 09/14/2021 100624 SOIL CONTROL LAB FINISHED COMPOST 1,047.00 09/14/2021 100625 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 32,739.92 09/14/2021 100626 STANDARD PRINTING-N-MAILING UPS SHIPPING TO SOIL CONTROL LABS - COMPOST 285.15 09/14/2021 100627 STANDARD SIGNS INC LED LAMP - AIRPORT 301.93 09/14/2021 100628 STAPLES ADVANTAGE OFFICE SPPLIES - MULTIPLE DEPTS 346.04 09/14/2021 100629 STREICH TRUCKING 8/9 - 9/3 CREEKSIDE FREIGHT 7,284.06 09/14/2021 100630 STREICHER'S SUPPLIES & LESS LETHAL LAUNCH SYSTEM - POLICE 9,665.14 09/14/2021 100631 SWEETHAVEN TONICS LLC COST OF GOODS SOLD - LIQUOR HUTCH 1,129.28 09/14/2021 100632 SYSCO WESTERN MN SUPPLIES - REC 646.20 09/14/2021 100633 TAPS-LYLE SCHROEDER 5/31 SERVICES - EV CTR 50.00 09/14/2021 100634 TARGET PEST CONTROL 8/20 PEST CONTROL - EDA 150.00 09/14/2021 100635 TEK MECHANICAL COIL CLEANER - WWTP 13.78 09/14/2021 100636 TERMINAL SUPPLY CO CONNECTORS, CONTROLLER, WIRE - HATS 1,200.12 09/14/2021 100637 TESSMAN COMPANY CHALK LINE MARKERS - PARKS 544.87 09/14/2021 100638 TEUBERT, DESIREE REFUND: SITE CANCELLED - PARKS 65.00 09/14/2021 100639 TITAN MACHINERY WHEEL LOADER RENTAL & 1500 HR SERVICES - COMPOST 8,200.47 09/14/2021 100640 TOWN & COUNTRY TIRE TRAILER TUBE - STREETS 10.60 09/14/2021 100641 TRI COUNTY WATER BOTTLE WATER DELIVERY- MULTIPLE DEPTS 234.40 09/14/2021 100642 TRUGREEN AND ACTION PEST CONTROL FERTILIZER, HERBICIDE, GRUB CONTROL - CEMETERY 3,370.00 09/14/2021 100643 TWO-WAY COMMUNICATIONS INC REPAIR CRIMP ON ANTENNA CONNECTOR - FIRE 14.99 09/14/2021 100644 UNUM LIFE INSURANCE CO OF AMERICA SEPTEMBER LIFE INSURANCE 2,919.97 09/14/2021 100645 VALLEY SALES OF HUTCHINSON RESISTOR - STREETS 74.64 09/14/2021 100646 VERIZON WIRELESS JUL 03 - AUG 02 PHONE SERVICES - MULTIPLE DEPTS 3,796.80 09/14/2021 100647 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 25,679.45 09/14/2021 100648 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 791.55 09/14/2021 100649 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 2,844.11 09/14/2021 100650 VISSER, SHANNON REFUND: MOVING TO JV - REC 101.00 09/14/2021 100651 VIVID IMAGE WEBSITE UPDATES - PRCE 157.50 09/14/2021 100652 WASTE MANAGEMENT OF WI -MN REFUSE DISPOSAL FEES TO LANDFILL 6,875.44 09/14/2021 100653 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 1,579.20 09/14/2021 100654 WELCOME NEIGHBOR NEW RESIDENT VISITS - LIQUOR HUTCH 60.00 09/14/2021 100655 WESTPHAL, CARRIE REFUND: CAMPING CANCELLED - PARKS 95.00 09/14/2021 100656 WHITE, WES REFUND: CANCELLED SITE - PARKS 65.00 09/14/2021 100657 WILKENS INDUSTRIES WALKING FLOOR TRAILER PARTS - COMPOST 2,476.55 09/14/2021 100658 WILSON'S NURSERY INC TREES - STREETS 1,731.53 09/14/2021 100659 WILTROUT, BRETT & ASHLEY UB refund for account: 1-894-1348-0-04 46.48 09/14/2021 100660 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 4,336.60 09/14/2021 100661 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 3,564.14 09/14/2021 100662 WISCONSIN DEPT OF AGRICULTURE FERTILIZER TONNAGE 7/1/20 - 6/30/21- COMPOST 236.46 09/14/2021 100663 WM MUELLER & SONS ASPHALT & SAND - STREETS 47,243.79 09/14/2021 100664 WOLD ARCHITECTS & ENGINEERS NEW POLICE FACILITY: THRU 8/31/21 20,626.25 09/14/2021 100665 WOLLAN, ANDREA REFUND: MOVING TO JV - REC 101.00 09/14/2021 100666 WRIGHT COUNTY COURT ADMIN BAIL - POLICE 200.00 09/14/2021 100667 ZARNOTH BRUSH WORKS INC BROOM REFILLS - HATS 1,000.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/25/21- 9/14/21 Check Date Check 100668 Vendor Name POSTMASTER Description --------------------------------------------------------------------------- POSTAGE - UB BILLING Amount ---------------------- 1,540.00 -------- -------------------------------------------------------------------------------------------- 09/14/2021 Total - Check Disbursements: $ 2,479,938.67 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Hoisington Koegler Group Inc. Splash Pad Planning and Design Services Proposal Agenda Item: Department: PRCE LICENSE SECTION Meeting Date: 9/14/2021 Application Complete N/A Contact: Lynn Neumann Agenda Item Type: Presenter: Lynn Neumann Reviewed by Staff ❑� New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City Council has requested that we explore the addition of a splash pad into our community parks and recreation system. The addition of a splash pad was identified in the PRCE Master Plan as a capital project that would benefit the community. Splash Pads are an increasingly popular Park and Recreation amenity that features outdoor play areas with sprinklers, fountains, nozzles, and other devices or structures that spray water. Splash pads offer inexpensive outdoor recreation opportunities for participants and agencies. Staff are exploring a few different locations for the potential splash pad. The PRCE Advisory Board reviewed the PRCE Master Plan that identified a few potential areas for the future splash pad project. Hoisington Koegler Group Inc. completed the PRCE Master Plan July 23, 2019. HKGi is very familiar with our parks and recreation system and what we do. They have put a proposal together that incorporates the planning and design services for the implementation of a splash pad. Please see attached documentation for the proposal which includes proposed scope of work, project schedule and fees. The process that is proposed includes evaluation of two potential park sites, review and guidance from the PRCE Board, site selection and community engagement, development of splash pad design drawings, and bidding and construction administration. Staff is requesting City Council authorization to work with HKGi for planning and design services for the implementation of a splash pad within our PRCE system. Splash Pad design and construction is included in the 2022 Capital Improvement Plan. At this time, we do not have a comprehensive project total for the construction phase of the project. If there is any questions or need additional information, Lynn Neumann will be at the City Council meeting. BOARD ACTION REQUESTED: Consideration and approval for the City Council to accept HKGi's proposal for the planning and design services for Splash Pad. Fiscal Impact: $ 151,000.00 Funding Source: Community Improvement Fund FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A September 7, 2021 Lynn Neumann Director of Parks, Recreation and Community Education City of Hutchinson PRCE 900 Harrington Street Hutchinson, MN 55350 Hoisington Koegler Group Inc. ©© ©B Creating Places that Enrich People's Lives RE: Proposal to Provide Planning and Design Services for a Splash Pad Park Dear Lynn, We are pleased to submit this proposal to you and excited about the opportunity to work on implementation for a splash pad in Hutchinson. This project builds upon our previous work developing plans for the downtown area, trail wayfinding and signage, and the park system. Based on our phone conversations, our previous park planning work in Hutchinson, and the desired timeframe for completion, we have developed a Proposed Scope of Work, Project Schedule, and Fees to select an appropriate project site, engage the community in the design process, and develop construction documents. We will plan to conduct PRCE Board meetings and community engagement meetings in person, and we are able to conduct regular staff project meetings virtually or in -person as desired. Our proposed process includes evaluation of two potential park sites, review and guidance from the PRCE Board, site selection and community engagement, development of splash pad design drawings, and bidding and construction administration. Gabrielle Grinde will serve as the Project Manager for this project and will provide leadership for the engagement and park planning. Bryan Harjes will serve as Principal in Charge and will provide quality assurance and design guidance for the project. If you have any questions about our proposal, Gabrielle can be contacted on her cell phone at 608-852-3370 (office: 612-252-7141) or gabrielle@hkgi.com, and Bryan can be contacted at 612-252-7124 or bryan@hkgi.com. We appreciate the opportunity to be considered for this project. Sincerely, Gabrielle Grinde, PLA Associate Hoisington Koegler Group Inc. 123 North Third Street, Suite 100 Minneapolis, Minnesota 55401-1659 (612) 338-0800 Fax: (612) 338-6838 www.hkgi.com Bryan Harjes, PLA Vice President September 7, 2021 - Splash Pad Implementation - City of Hutchinson The following describes the understood project objectives along with a scope of work, schedule, and fees. We are open to adjusting the timing and/or tasks within this proposal to best fit the budget and the needs of the city. Project Objectives • Evaluate two sites in the city and select a site for a future splash pad • Meet with the Hutchinson PRCE Board to present project opportunities and seek direction • Develop site concept plans and engage the community to arrive at a preferred plan • Prepare design development drawings and estimated costs • Refine the design to develop construction drawings and bid documents • Facilitate the bidding process and construction administration Scope of Work PHASE 1: Kick off and Background Analysis, Evaluate sites, Prepare Concepts, Community Engagement, PRCE Board meetings, Estimate costs 1. Develop Park Program & Select Site (September -November) • Kickoff meeting ■ Review project scope, schedule, and public engagement ■ Review and discuss recommendations in Park System Plan and other Issues/Opportunities; establish preliminary construction budget ■ Tour the sites • Review relevant adjacent park plans and other background documents • Develop Public Engagement Plan • Evaluate two potential sites, including testing site capacity and program • PRCE Board Meeting #1 ■ Review potential sites ■ Analyze and make site selection • Select preferred site 2. Prepare Initial Concepts (November -December) • Develop Park Issues and Opportunities Map that includes adjacencies, access, site conditions, and other considerations and ideas for the park • Develop Draft Concepts ■ 2-3 concepts will be developed that identify improvements, facilities, circulation, splash pad layout, and general landscape improvements ■ Align concepts with identified project budget • Project Team meeting V; September 7, 2021 — Splash Pad Implementation — City of Hutchinson ■ Review and confirm the Public Engagement Plan, Issues/Opportunities, and Draft Concepts; review the agenda for PRCE Board Meeting #2 • PRCE Board Meeting #2 ■ Present issues and opportunities, draft concept ideas, and plan for public engagement ■ Discussion on funding, partnerships, and implementation • Conduct Public Engagement to present issues and opportunities, draft concept plans, and solicit feedback from the community ■ Engagement promotion, such as press release, development of graphic postcard and/or flyer, and website content creation ■ Online survey to aid in splash pad components and other site design features ■ Open house to be held at the park site or in another public facility. Consultants and city staff and representatives will attend to present the draft park concept plans in an open house format and solicit feedback through conversations, comment cards, and survey input. PHASE2: Schematic Design, Design Development, Construction Documents, Bidding Process, Construction Administration 3. Schematic Design / Refine concept plan and costs (January -February) • Summarize Public Engagement Input • Project Team Meeting • Develop Park Schematic Plan that identifies the improvements to the park, circulation types and alignments, facilities, splash pad layout and utilities, adjacencies, etc. Seasonal variations, such as winter versus summer park use, will be considered. We will include precedent imagery to describe the proposed improvements. • Develop 3D renderings of the schematic plan to provide stakeholders, elected officials, and potential grant applications and/or donors with enhanced illustrative graphics of the master plan ideas. • Develop cost estimate for Schematic Plan • Project Team Meeting • PRCE Board Meeting #3 ■ Present Public Input Summary ■ Present and Discuss priorities for Schematic Plan 4. Design Development & Construction Documents (March -April) • Project Team Meeting • Design Development will refine the Schematic Plan with detailed site plans, cross sections, and details: ■ Grading, drainage, and stormwater ■ Site access/trails/parking 3 September 7, 2021 — Splash Pad Implementation — City of Hutchinson ■ Splash pad design/utilities (we will work with a splash pad designer/vendor to develop these plans) ■ Landscaping/Trees ■ Furnishings (benches/tables) ■ Play features (if desired) ■ Signage ■ Lighting ■ Fencing ■ Buildings or other structures ■ Construction Schedule ■ Costs, Permitting • Project Team Meeting ■ Approve Design Development drawings and discuss construction documents • Prepare Construction Documents & Bid Package for all components of the site design: ■ Development and refinement (90% & 100%) of construction plans and specifications • Drawings and related general and technical specifications necessary to implement the project • Quality assurance of construction documents and language contained in specifications in order to mitigate potential disruptions later in construction and bidding phases. • Staging and Construction timeline • Assemble Bid package ■ Coordination meetings with City staff as necessary ■ Refinement of construction cost estimate ■ Develop Maintenance/plant management plan with City staff (stormwater management, plant establishment, etc.) 5. Bidding (May) • PRCE Board Meeting #4 ■ Review final bid package prior to soliciting bids • Development and review of bidder qualifications • Pre -bid meeting with potential bidders • Review, tabulation, and recommendation of bids 6. Construction Oversight (June -September) • General project oversight and administration ■ Facilitate and maintain communication ■ Ensure quality control ■ Maintain schedule and budget expectations 4 September 7, 2021 - Splash Pad Implementation - City of Hutchinson • Bi-monthly site visits, meetings with contractor • Review of change orders, pay applications • Review Shop drawings/Requests for Information (RFIs) • Review of substantial and final completion/close-out activities ■ Coordination and review of substantial and final completion punchlists, final walk through, close-out and as -built verification by the project team Proposed Schedule and Fees Phase/Task Timeline Team Fees .+ O Ln V O O z V f V T cu C N Q � 0 No °LL Q � ' fir 4 j C O Y n Ln = Ln > N L O Phase 1: Kick off and Background Analysis, Evaluate sites, Prepare Concepts, Community Engagement, PRCE Board meetings, Estimate costs _ Task 1: Develop Park Program & $12,500 Select Site Task 2: Prepare $19,500 Initial Concepts Phase 1 Sub -total $32,000 PHASE 2: Schematic Design, Design Development, Construction Documents, Bidding Process, Construction Administration Task 3: Schematic Design / Refine $31,000 concept plan and costs Task 4: Design Development & $56,000 Construction Documents Task 5: Bidding $11,000 Task 6: Construction $11,000 Oversight Survey, Ali Geotechnical, $10,000* and Project Staking Phase 2 Sub -total $119,000** Overall Project Total (Estimate) $151,000 *Estimated cost to be determined during the design process **The cost for Phase 2 services may adjust based on which site is selected and the desired features. 5 September 7, 2021 - Splash Pad Implementation - City of Hutchinson Project Team HKGi For nearly forty years HKGi has helped communities CREATING PLACES THAT throughout Minnesota and the Upper Midwest create ENRICH PEOPLES LIVES great places for people to live, work and play. HKGi's landscape architects and planners share their design ©© Planning expertise and passion with clients striving to create ®® Landscape Architecture quality places while our project managers ensure that urban Design projects stay on schedule, on budget, and are built to the highest standards. 612.338.0800 Site Design www.hkgi.com In our site design work we focus on designing welcoming 123 North Third Street, Suite 100 public spaces, streets, trails, and parks that not only Minneapolis, Minnesota 55401 function efficiently but are also attractive and fun places to be. We emphasize economic and ecological STAFF sustainability so our clients can realize the financial, 5 Certified Planners aesthetic and environmental benefits of a well -designed 8 Licensed Landscape Architects landscape. Our landscape architects are also experienced 7 Planners/Urban Designers at construction administration, so we are able to 1 Marketing Communications advocate for our clients to ensure that implementation proceeds according to plan. Approach Our objective is to help our clients build great places for people to live, work, and play. We achieve this objective by emphasizing client service, which for us means: » Bringing a collaborative spirit to our work; Listening to and learning from clients and stakeholders; 0000 » Exploring potential design directions so communities have sound information for decision -making; COLLABORATE Creating concepts and designs that will excite and LISTEN inspire the community. EXPLORE CREATE 6 September 7, 2021 — Splash Pad Implementation — City of Hutchinson Solution Blue (SBI) Solution Blue, Inc. ("SBI") is a sustainable site planning, stormwater and civil design and engineering firm focused on the creation of Solution BIUe multi -functional outdoor spaces ranging from historic buildings „- to new construction, athletic facilities, public parks and trails to parking lots, plazas and many sustainable stormwater management features. Our team provides widespread expertise in the areas of O: 651-294-0038 civil engineering, stormwater management, landscape design and E: info@solutionblue.com integrated construction implementation for expansion, renovation and www.solutionblue.com new construction projects. SBI specializes in efficiently integrating site 444Cedar Street, #1005 design strategies with all stormwater management features ranging St. Paul, MN 55101 from permeable pavement and tree trenches to green roofs, rain gardens, infiltration basins, underground storage systems, rainwater harvesting systems and more. Our expertise with innovative and efficient stormwater management remains our team's biggest strength. We continue to collaborate with architects, planners, watersheds, cities, neighborhood groups and many others to create more sustainable stormwater features that are highly visible, cost-effective and innovative. Our team remains focused on creating multi -functional outdoor spaces that provide"triple bottom line" benefits that produce positive environmental, economic and social impacts for many years to come. Our SBI team members are industry leaders in innovative stormwater management, water resources and site re- development. Because of our creativity and successful projects, we have contributed to the following awards: "Merit Award for Planning" for Wayzata Lake Effect Vision Plan (2017 from American Society of Landscape Architects, Colorado Chapter) "For Profit Service Business" Award (2016 from St. Paul Area Chamber of Commerce) "Clean Water Champion"Award for CHS Field (2015 from Freshwater Society) "Best New Ballpark"for CHS Field (2015 from Ballpark Digest) "Watershed Partner"Award Nominee (2014 from Capitol Region Watershed District) Watershed Heroes"Excellence in Development" Award (2011 from Minnehaha Creek Watershed District) LEEDW Silver certification —Target Field (2009 from U.S. Green Building Council) Project Team 13 7 September 7, 2021 - Splash Pad Implementation - City of Hutchinson VICTUS ENGINEERING :u I ► t Is]i1/_ Me- NO Victus Engineering 2327 Wycliff Street, Suite 230 Saint Paul, Minnesota, 55114 Year established: 2018 Legal Status: LLC Ownership: Private Partnership Services: Mechanical Engineering (e.g., HVAC, hydronic) Electrical Engineering (e.g., power, lighting) Plumbing Engineering (e.g., sanitary, domestic, medical gases) Fire Protection Engineering (e.g., fire sprinklers, fire alarm) Low -Voltage System Design (e.g., data network, electronic security, A/V) Primary Markets Healthcare and Life Sciences Manufacturing and Distribution Public/Institutional/Government Secondary Markets Workplace Hospitality Commercial Firm Size: 12 (100% located in Minnesota) Mechanical/Plumbing Engineering: 6 Licensed Engineers: 2 Designers: 3 Design Interns: 1 Electrical Engineering:4 Licensed Engineers: 1 Designers: 4 Office Management/Administration:) Targeted Business Category: victus Engineering is registered with the Central Certification (CERT) Program as a Small/Minority Owned Business Enterprise (S/MBE). The company is also registered with the Minnesota Unified Certification Program (MNUCP) and Minnesota Department of Administration as a S/MBE. Victus' staff is over 40% women, well above the MEP industry average. Teamwork, technical excellence, and continuous improvement are the core values that have driven the rapid growth of Victus Engineering since its founding in 2018. The firm demonstrates these values on all their projects by applying a repeatable, established process of initiating, planning, executing, monitoring, and closing each and every project. Clear communication and delivering on promises drives the firm's commitment to teamwork. Embracing state of the art design tools and applying a proven quality control process to projects ensures technical excellence. Finally, a commitment to always place clients' success (and the firm's reputation) above profits motivates Victus to continually refine and improve their methods by seeking feedback. 2327 WYCLIFF STREET, ST PAUL, MN 55114 8 September 7, 2021 - Splash Pad Implementation - City of Hutchinson Gabrielle's range of experience includes working with communities on large scale planning efforts as well as small scale site improvements. Comprehensive community park, trail, recreation, and open space planning have been important components of Gabrielle's work. She has been a key contributor to planning efforts for Dakota County's Innovative greenway network, including the development of design guidelines for the countywide network and master planning for each of the greenways in the system. Gabrielle's ability to engage with stakeholders is a key element in the success of greenway planning efforts as is her skill at working with community members to develop creative solutions to planning and design challenges. She is an experienced community meeting facilitator with excellent listening and communication skills, and her graphic design skills enable her to create user friendly materials that communicate clearly with project stakeholders and community members. Relevant Project Experience Parks, Recreation, and Community Education Master Plan I Hutchinson, MN Park and Recreation System Plan I Otsego, MN v Lake Ann Park Improvements Chanhassen, MN Countryside Park Site Design Edina, MN Greenway Guidebook and Greenway Master Plans Dakota County, MN Park and Recreation System Plan I Maple Grove, MN Minnehaha Park Refectory Site Design I Minneapolis, MN Trail and Bikeway Plan I Duluth, MN Bike-Ped Plan I Farmington, MN Gabrielle Grinde ASLA, PLA Associate and Project Manager 13 612,252.7141 ® gabrielle@hkgi.com Years of Experience: 13 Education Master of Landscape Architecture, University of Minnesota Bachelor of Arts -Political Science, University of Wisconsin -Madison Registration Landscape Architect, Minnesota License No. 50416 Awards 2020 MRPA Award of Excellence - Hutchinson Parks, Recreation and Community Education System Plan 2015 MN APA Planning in Context Award - Moorhead River Corridor Plan 2015 MN APA Innovation in Planning Award - Lanesboro Arts Campus Vision Plan 2015 MNDOT Stewardship Award in Transportation and the Natural Environment - River to River Greenway, Dakota County, MN 2015 ASLA-MN Merit Award for Analysis and Planning - Parks and Recreation Master Plan, Duluth, MN 2015 ACEC-MN Engineering Excellence Honor Award - Downtown Commons Enhancements, Buffalo, MN STRENGTHS SUMMARY Creative Problem Solving Communication & Engagement Park and Trail Experience 9 September 7, 2021 - Splash Pad Implementation - City of Hutchinson .�1&A&��` �IIIII',�'.� u v ► t� III o fill a _ Bryan is experienced at providing leadership for a broad range of planning and design projects and his involvement in numerous award -winning projects attests to his expertise and creativity as an urban designer. He emphasizes high quality solutions that fulfill community needs such as enhancing connectivity and promoting sustainability and market and fiscal viability. He brings creativity, an ability to lead and facilitate idea generation, and strong critical thinking skills to his project work. His contributions are particularly effective in public workshop and charrette environments, where his ability to listen to ideas and transform them into drawings enables participants to envision and evaluate potential development scenarios. Relevant Project Experience » Park and Recreation System Plan I Hutchinson, MN » Wayfinding and Signage Master Plan I Hutchinson, MN » Northwest Area Neighborhood Park Concept Plan Inver Grove Heights, MN » Islands of Peace Park Concept Plan I Fridley, MN » Springbrook Nature Center I Fridley, MN » Lakeville Arts Center Site Design I Lakeville, MN » Oxbow Nature Center I Olmsted County, MN » Rambling River Center Plaza Design Farmington, MN » 54th Street Play Area Improvements Minneapolis, MN » Minneapolis Sculpture Garden Renovation Minneapolis, MN » Keewaydin Park Improvements I Minneapolis, MN » Downtown Park Planning I Stillwater, MN Bryan Harjes PLA, LEED AP Vice President O 612.252.7124 ® bryan@hkgi.com Years of Experience: 21 Education Master of Landscape Architecture and Bachelor of Environmental Design, University of Minnesota Registration Landscape Architect, Minnesota, License No 42954 Awards 2020 ASLA-MN Honor Award for Planning and Urban Design - Minnehaha Parkway Regional Trail Master Plan 2018 ASLA-MN Merit Award for Planning and Urban Design - St. Louis River Estuary National Water Trail Master Plan - Duluth - Superior 2016 AIA Minneapolis Preservation Award - Minnehaha Park Refectory Renovation, Minneapolis 2015 ACEC-MN Engineering Excellence Honor Award - Buffalo Commons, Buffalo, MN 2014 APA-IA Innovation in Economic Planning and Development Award - Merle Hay Road Gateway Redevelopment Master Plan, Johnston, IA 01 STRENGTHS SUMMARY Design Creativity Problem Solving Idea Generation & Evaluation 10 September 7, 2021 - Splash Pad Implementation - City of Hutchinson Amy provides design expertise for the schematic, and design development, and construction documentation and administration phases of site improvement projects. Amy has more than two decades of experience providing landscape architecture services for projects throughout the state and the metropolitan region. She has designed all kinds of site and streetscape improvements, wayfinding and monument signage, and trails, parks, and recreational facilities. Her award -winning work can be seen throughout the state of Minnesota. She has designed playgrounds, athletic fields, and other neighborhood park improvements for at least half a dozen parks in Minneapolis and for several parks in Chanhassen. Amy also provides clients with valuable cost estimation services that aid clients in planning and budgeting for planning improvements. Relevant Project Experience » 54th Street Triangle Playground I Minneapolis, MN » Springbrook Nature Center I Fridley, MN » Park Plans, Designs, and Construction Administration (multiple parks) I Chanhassen, MN » Veterans Memorial Park I Chaska, MN » Countryside Park I Edina, MN » Rivers Edge Commons I Elk River, MN » Shingle Creek Park Improvements Brooklyn Park, MN » Fernbrook Fields Athletic Complex Maple Grove, MN » Lost Lake Greenway and Town Green I Mound, MN » Minnehaha Park Refectory Renovation Site Design Minneapolis, MN » Folwell Park Improvements I Minneapolis, MN Amy Bower PLA Landscape Architect O 612.252.7121 ® amy@hkgi.com Years of Experience and Years with HKGi: 23 Education Masters of Landscape Architecture, University of Minnesota B.S., Industrial Design, University of Wisconsin -Stout Registration Landscape Architect, Minnesota License No.41472 Awards 2020 MRPA Excellence Award - River's Edge Commons Expansion - Elk River 2020 MRPA Excellence Award - Fernbrook Athletic Fields Complex - Maple Grove 2017 MN APA Success Stories in Implementation Award - Downtown Master Plan and Streetscape - Chaska, MN 2015 MnDOT Stewardship Award - River to River Greenway 2015 ACEC-MN Excellence in Engineering Honor Award - Buffalo Downtown Commons 2013 MN ASLA Merit Award and 2009 MRPA Award of Excellence - Elk River Rivers Edge Commons STRENGTHS SUMMARY Design Implementation ®� Detail Design & Cost Estimating Construction Administration 11 September 7, 2021 — Splash Pad Implementation — City of Hutchinson Project Experience iT. if V River's Edge Commons Elk River, Minnesota - River's Edge Commons Park, located in the heart of downtown Elk River, Minnesota, connects Main Street to the adjacent Mississippi River. Taking advantage of the river's natural ability to attract people, the park has given the community a popular gathering space and has provided an economic boost to the downtown business district since opening. HKGi completed all stages of the project, from schematic design through construction administration for both phases 1 and 2. Phase 1 design incorporates an overlook plaza with shade trees and a popular in -grade fountain feature at the street level, a grand staircase with a terraced stone amphitheatre on the hillside, and a performance area with pavilion on the bank of the Mississippi River. Its popularity inspired the City to retain HKGi to lead the design and construction administration for a Phase 2 expansion. Highlights of the expansion include expanded limestone seating; an enlarged stage; and a restored riverbank planted with native prairie species. The park's natural amphitheatre provides an outstanding venue for performances while the entry plaza creates a graceful connection to the historic downtown. • 2013 MN ASLA Merit Award 12 September 7, 2021 - Splash Pad Implementation - City of Hutchinson Andrews Park Champlin, Minnesota - HKGi led a design team on the creation of a park concept plan to better match improvement priorities with projected funding for this popular 44-acre community park that features a broad mix of athletic fields and courts, picnic facilities, playgrounds, and an internal trail network. The design team collaborated with City staff to develop and evaluate several concept scenarios. The final master plan concept included a new splash pad at the heart of the park, a new concessions building with ADA restroom facilities, a new community -scale picnic shelter, renovation of the existing program/storage building, improved and expanded parking areas, and an improved trail system. HKGi provided landscape architecture services for the final design of the improvements, including detailed cost estimates to ensure the plan ideas fit within the capital planning priorities of the City. HKGi also assisted City staff in securing $220,000 from the Hennepin County Youth Sports Grant to fund the improvements, assisted the City during the bidding process, and helped the City administer the construction process. 13 September 7, 2021 — Splash Pad Implementation — City of Hutchinson Downtown Commons Plaza and Streetscape Buffalo, Minnesota -The Downtown Commons, which HKGi designed in collaboration with an engineering partner, creates an inviting entry point into downtown and a new connection between downtown and Buffalo Lake. The project transformed an undeveloped site into an inviting urban park plaza that features a rainwater garden, seating with lake overlooks, an interactive fountain/splash pad, a multi -purpose plaza, entry signage, and arbors with shade trees and terraced lawns. Elements of the Commons such as pavers, lighting, and other urban design materials are extended onto adjacent downtown blocks, inviting pedestrians to stroll into the downtown. Alleyways have also become inviting pedestrian connections as they have been transformed into an art walk that uses paving elements, overhead signs, and other design features to tell the story of historic downtown Buffalo. The Downtown Commons concept plan also anticipates potential future projects such as an intersection enhancement at Highway 25 and 1 st Street, and a potential farmers' market structure on site. • American Council of Engineering Companies, �MMinnesota Chapter - Engineering Excellence Honor Award, 2015 14 September 7, 2021 — Splash Pad Implementation — City of Hutchinson Lions Central Park Improvements Rogers, Minnesota - HKGi is currently in the process of working with the City of Rogers and its stakeholders to design a series of improvements to Lions Central Park. The centerpiece of the improvement project is a new splash pad and program building which will include a picnic shelter, rest rooms, and event space. Other improvements will include an internal trail connecting to the rest of the park, seatwalls and planting beds around the splash pad area, additional parking stalls, and consolidated garden plots for community use. The schematic design phase for this project is complete and the project is currently in the design development phase prior to the development of construction documentation. 15 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Firemens Park Project Update and Proposal Agenda Item: Department: Fire LICENSE SECTION Meeting Date: 9/14/2021 Application Complete N/A Contact: Mike Schumann Agenda Item Type: Presenter: Randy Abelson Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Proposal and update for major improvements to Firemens Park. See attached pictures of the phases. More details and Q&A will follow in the presentation. BOARD ACTION REQUESTED: Approval of Firemens park project. Fiscal Impact: $ 20,000.00 Funding Source: Playground improvement fund FTE Impact: Budget Change: No 0 Included in current budget: Yes 0 PROJECT SECTION: Total Project Cost: $ 116,000.00 Total City Cost: $ 20,000.00 Funding Source: Playground improvement fund Remaining Cost: $ 96,000.00 Funding Source: HFD-Relief Association and Donations Hutchinson - Fireman's Park - All Phases � Hutchinson - Fironnan's Park All Phases Nu 1155536-01-01'03 ' 08'02021 flagship ' ` ~ ^ - f 41V j ti aim 41dappp, or ; Zi HUTCHINSON CITY COUNCIL ct=y'fl1 Request for Board Action 7AL Zwl,7 Agenda Item: Ordinance No. 21-825 - Authorizing Franchise with TDK/HTI-Uponor-Resonetics Department: Legal LICENSE SECTION Meeting Date: 9/14/2021 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In May 2019, the City granted HDI/TDK and Uponor a franchise to construct signs advertising their businesses in the right-of-way of the new street that was being constructed into the HTI campus (Industrial Blvd. NE). As you may know, a new business, Resonetics, has recently began its operations also on a part of the HTI campus and Resonetics would also like to construct a sign near the area where HTI/TDK and Uponor have their signs. In order to accomplish this, a new franchise agreement needs to be approved by the City to allow Resonetics to construct their sign in the city right-of-way. The franchise agreement is the same as the one granted to HDI/TDK and Uponor except that the area of the franchise has been enlarged to include the area that will be occupied by the Resonetics sign. Other main points of the franchise agreement are that the previous franchise agreement granted in May 2019 would be revoked and this one would take its place for a period of 20 years. All of the entities involved must have $1.5 million of liability insurance to protect the City of Hutchinson and should the businesses not use the area for signage purposes for one year, the franchise would become null and void and the area would revert to the city for its exclusive use. Under the Hutchinson City Charter, franchises must be granted pursuant to an ordinance and a public hearing must be held before final approval. It is anticipated that the hearing for this franchise agreement will be held at the September 28, 2021, meeting. Staff requests that you approve this agreement. If you have any additional questions, I would be happy to answer them at the Council meeting. BOARD ACTION REQUESTED: Hold first reading of Ordinance No. 21-825 to issue franchise to TDK/HTI-Uponor-Resonetics Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance No. 21-825 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING TDK/HTI, UPONOR N.A. AND RESONETICS THE RIGHT TO ENCROACH UPON THE PUBLIC RIGHT OF WAY OF TECHNOLOGY DRIVE N.E. IN THE CITY OF HUTCHINSON THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants Hutchinson Technology Incorporated, a Minnesota corporation, Uponor NA Asset Leasing, a Delaware corporation, and Resonetics LLC, a New Hampshire corporation, hereafter referred to as Grantees, a franchise to place, construct and maintain signage in the right of way of Technology Drive N.E., as described in Exhibit A, on certain property owned by the City of Hutchinson, described as follows: SEE ATTACHED EXHIBIT "A" Section 2. The franchise is granted for a term of 20 years commencing on the date of the acceptance of the franchise. Grantees shall file a written acceptance of the franchise with the City Administrator of the City of Hutchinson within thirty (30) days after the effective date of this ordinance. The franchise shall become effective only when the acceptance has been filed and evidence of the general liability insurance to be maintained by Grantees, as provided for in this grant of franchise, has been delivered to the City of Hutchinson. Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantees shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agent and employees (the "Indemnified Parties"), against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantees, its officers, agents or employees in the construction, operation or maintenance of their property, or arising out of the exercise of any right or privilege under the franchise, but specifically excluding all liabilities caused by or attributable to the gross negligence or willful misconduct of Grantor or any other Indemnified Party. Section 5. At all times during the term of the franchise, Grantees, and each of them, will, at their own expense, maintain in force general liability insurance, with an insurance company and with policy limits approved by the City of Hutchinson of not less than $1,500,000.00 per occurrence which approval shall not be unreasonably withheld, conditioned or delayed, such policies, being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the grantees under the franchise, and shall name the City of Hutchinson as an additional insured. Grantees shall have the right to satisfy the insurance obligations under this 081249\014\4466238.vl Section 5 through a blanket policy covering other properties, provided that insurance requirements in this Section 5 are otherwise satisfied by such blanket policy. Section 6. Grantees shall not have the right to assign the franchise or otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage or permit others to use in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson Section 7. In the event that the Grantees should cease to exist or should fail to use the franchise for one consecutive calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 8. At the point of expiration of this franchise or nullification under Section 7 of this agreement, the encroachments shall be removed from the right of way at the Grantees' expense. Section 9. The Grantees shall record this franchise agreement in the McLeod County Recorder's office within 30 days of its acceptance. Section 10. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by the Grantees. Section 11. Any other prior franchise agreements between the grantor and any of the grantees for the placement of signage in the right of way of technology drive N.E. are hereby revoked. Adopted by the City Council, this 28' day of September, 2021. Mayor Attest: City Administrator EXHIBIT "A" That part of Parcel 1 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 14, according to the recorded plat thereof, in part of the West Half of the Southeast Quarter of Section 32, Township 117 North, Range 29 West, McLeod County, Minnesota, described as follows: Beginning at the intersection of the westerly line of said Parcel 1 with the northerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-37, according to the recorded plat thereof; thence northerly, along the westerly line of said Parcel 1 a distance of 55.05 feet; thence easterly, parallel with said northerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NUMBER 43-37 a distance of 20.02 feet; thence southerly, parallel with said westerly line of Parcel 1 a distance of 55.05 feet to said northerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-37; thence westerly, along said northerly line 20.02 feet to the point of beginning. Library Board Meeting July 26, 2021 Members Present: Carolyn Ulrich (President), Dianne Wanzek, and Katy Hiltner, Ex-officio. Excused: Mary Christensen and Jared Golde Margaret Hoffman, Kay Hultgren, Julie Lofdahl, Carolyn called the (in -person) meeting to order at 4:30. Minutes from the June 28 2020, meeting were reviewed and approved. Old Business: 1. 2021 Summer Reading Program Updates: Digital Programs: The Australian digital youth programs, sponsored by Pioneerland, have been very successful: To date, 97 logged in for Aussie Funk Jam (older youth) and 59 signed up for Tails and Tales (younger youth). Story Hour: The four July story hours totaled 222 in attendance. Guest readers were: Rachel Randall and Paula Kirkpatrick (both Library Assistant III) and local author, Rhonda Buerkle. Fun with 4H: This outdoor program drew 13 participants on July 8. Make and Take Kits: The 40 koala kits were quickly taken, so Rachelle distributed an additional 40 mummy apple kits. Art Kits: These kits, in collaboration with Hutchinson Center for the Arts were quickly taken, also. The July craft was paper quilling. New Business: 1. 2022 City and County Funding Requests: Pioneerland Library System has put forth a request for 4% increase from both sources for partner libraries. 2. Reach Out and Read Hospital Initiative: Katy and Rachelle have put together a brochure informing parents that Hutch Health will be giving out books at all well -child visits for children from 6 months to 5 years. 3. Friends of the Library Fall Book Sale: This annual sale will happen during the Arts and Crafts Fair on September 17 (10 a.m.-6p.m.) and September 18 (9a.m.-4p.m.). 4. Library Assistant I: Internal and public job posting for a new hire for fall 2021, hours will be limited to Thursday evenings and rotating Saturdays. 5. Revisions to By-laws and/or Goals and Duties of the Library Board: After a question about whether by-laws needed to be revised on a regular basis, discussion followed. It was decided to address the matter at the next board meeting(s) with the goal of making the information about goals/duties available to the city of Hutchinson for future applicants. 6. Library Buzz: Dianne: Midnight Library (F) by Matt Haig (not recommended) Julie: Where Women Create and In Her Study (craft magazines) Kay: The Art of the Wasted Day (NF) by Patricia Hampl Katy: The Personal Librarian (HF) by Marie Benedict & Victoria C. Murray Margaret: The Bridge of San Luis Rev (F) Thornton Wilder Carolyn: Steady as She Goes (NF): Barbara Sjoholm (editor) June Donations and Grants: Hutchinson Lioness Club (large print books) $212.31 Next Meeting: Monday, Aug. 23, 4:30 pm., in meeting room. Respectfully submitted: Kay Hultgren, Secretary Public Arts Commission August 11, 2021 Library, 5:00 Minutes: Attendance: Justin Beck, Patrick Hiltner, Morgan Baum, Lynn Neumann, Kay Voight, Jackie Fuchs, Justin Beck, Steve Cook, Pat May Guest: Jeri -Jo Redman • Introduce all members o Welcome Pat May, Council Representative o Welcome Jeri -Jo • Approve Minutes: July 81n o Moved by Patrick, Seconded by Justin, unanimously approved • Sculpture Stroll Update: o Brochures ■ Put SS brochures in the carts next year for MN Pottery Festival ■ Steve put them out again today, down to 120 ■ Morgan moves to buy another 1000 ($366.00), Justin seconded, approved unanimously ■ Lynn will place the order ■ Can we add SS brochures to DQ? Is there someone to contact? • Lynn will ask Randy if there's a way to add a "hook" to the base of the block to put a brochure holder? ■ Businesses that want them? ■ Steve will continue to run brochures around, and will ask for helpers ■ Morgan will put SS brochures at Art in the Park Ambassador Booth ■ SWIF will be hosting an Welcoming Week event Sunday, Sept. 12 from 12-4 pm at Masonic West River Park ■ Relay is Saturday, August 7th Morgan will refill the MWRP • Ridgewater o Still planning to move the sculpture to the new pad, hope to do it before school starts • Kay Johnson's Board Interest Application Recommendation o Morgan moves to approve Kay Johnson, second by Kay Voight, approved unanimously o Morgan will let Kay know we're moving forward. o We'll make a recommendation to the Mayor, Morgan will let Melissa know. • Clay Coyote Mural Review/Recommendation o Discussion about maintenance, private property, paid for by the owner, artists agreement in place, everyone likes the design, no weather challenges since it will be on the wall not overhanging the alley. Todd Lake is responsible for any future maintenance o Jackie moves, Justin seconds, approved unanimously o Will go to the Planning Commission next in their September meeting o Justin will Planning Dept know that it moved • Judge's Award o Steve and Kay would commit to five years of funding. o See Steve's letter for the criteria. o It's possible that the same piece gets both People's Choice and Judge's Award o Morgan move to start Judge's Award to start in 2022-2023 Stroll, three unpaid judges, Patrick seconds, approved unanimously • Steve's Board Information o Questions? o Facebook (2" person), Morgan will be the social backup o Brochure back-up, group effort o Justin will run the email address o Justin will work with Tom K for the website o Patrick location liaison o Lynn finances • Other? o Finances: ■ $977.08 balance • People's Choice $500, brochures $_? ■ $15,985.10 original seed funding • outstanding $1000 for plates to be deducted ■ As of June 30, 2021 o People's Choice Award ■ Talk to Melissa to put out ballot ■ Kay Johnson will put it in the paper ■ September 1-30 voting ■ Website ballot is ready, has been reset and cleaned out from past years. ■ Justin will reset voting for September 1 Next meeting Wednesday, September 8, 5pm Library Meeting Room Move to adjourn, 6:07pm