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cp08-24-21HUTCHINSON A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, August 24, 2021 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, August 24, 2021, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, I I I Hassan Street SE, Hutchinson, Minnesota for the following purpose: • REVIEW CAPITAL IMPROVEMENT PLAN /Sig/ Matthew Jaunich, City Administrator DATED: August 19, 2021 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 24, 2021 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION —None (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Proclamation — "Welcoming Week" — September 10-19, 2021 PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 10, 2021 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Change Order No. 1 — Wastewater Treatment Facility Headworks Improvements (Letting No. 3, Project No. 21-03) (b) Consideration for Approval of Crosspoint Church Block Party Event on August 29, 2021 (c) Consideration for Approval of Out -of -State Travel Request for Sgt. Eric Kilian to Attend the National Tactical Officers Association National Conference in Kansas City, Missouri from September 11 — 17, 2021 (d) Consideration for Approval of Client Lease Amendment for RD Machine CITY COUNCIL AGENDA August 24, 2021 (e) Consideration for Approval of Resolution No. 15346 — Resolution Withdrawing from Participation in the South Central Minnesota Regional Radio Board (f) Consideration for Approval of Board Appointments/Reappointments 1. Appointment of Jeri Jo Redman to Public Arts Commission to August 2024 2. Appointment of Kay Johnson to Public Arts Commission to August 2024 3. Reappointment of Renee Kotlarz to HRA Board to August 2026 (g) Claims, Appropriations and Contract Payments — Check Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Check Register B PUBLIC HEARINGS — 6:00 P.M. 9. CONSIDERATION FOR APPROVAL OF WATER & WASTEWATER SCADA SYSTEM IMPROVEMENTS (LETTING NO. 6, PROJECT NO. 21-06) (a) Approve/Deny Resolution No. 15342 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 15343 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids purpose o t is portion o t e agenda is to provide the Council with information necessary to craft wise policy. Ides items like monthly or annual reports and communications from other entities.) 10. REVIEW OF CITY OF HUTCHINSON AMERICANS WITH DISABILITIES ACT TRANSITION PLAN FOR ROADWAY CORRIDORS 11. REVIEW OF WASTEWATER TREATMENT FACILITY MPCS NPDES/STATE DISPOSAL SYSTEM PERMIT 12. PRESENTATION OF THE CITY OF HUTCHINSON 2020 YEAR END REPORT UNFINISHED BUSINESS NEW BUSINESS 13. APPROVE/DENY RESOLUTION NO. 15345 — RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A CONDITIONAL USE PERMIT FOR A LIGHT - MANUFACTURING BUSINESS IN A C-3 ZONING DISTRICT LOCATED AT 125 MAIN STREET NORTH, MIDWEST INDUSTRIAL TOOL GRINDING, INC, APPLICANT, WITH SPLIT PLANNING COMMISSION RECOMMENDATION 14. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR 4:30 P.M. ON SEPTEMBER 28, 2021 FOR ANNUAL UPDATE BY THE COALITION OF GREATER MINNESOTA CITIES 2 CITY COUNCIL AGENDA August 24, 2021 GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) City of Hutchinson Financial Report and Investment Report for July 2021 b) Public Arts Commission Minutes from July 8, 2021 �c) Hutchinson Housing & Redevelopment Authority Board Minutes from July 20, 2021 d) Planning Commission Minutes from July 20, 2021 MISCELLANEOUS 16. STAFF UPDATES 17. COUNCIL/MAYOR UPDATE 18. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO DISCUSS THE SALE OF REAL PROPERTY LEGALLY DESCRIBED AS: The East Half of Lot 5, Block 9, SOUTH HALF OF HUTCHINSON, according to the recorded plat thereof. ADJOURNMENT u r �r r WARN HUTCHINSON A CITY ON PURPOSE. PROCLAMATION WHEREAS, the City of Hutchinson acknowledges and celebrates the fact that the United States of America is a nation of people with diverse backgrounds, and our country's cultural and economic richness is rooted in diversity and its promise of freedom, equity and opportunity; and WHEREAS, Hutchinson, since its founding, is a community that values the fresh perspectives and ideas contributed by people of diverse backgrounds and experiences, and is committed to providing a welcoming environment in which all residents have opportunities to strive, grow, and succeed; and WHEREAS, fostering a welcoming environment and treating all individuals with compassion and respect, regardless of their background, enhances Hutchinson's cultural fabric, economic growth, and overall prosperity for current and future generations; and WHEREAS, Hutchinson aspires to be a welcoming place where people, families and institutions thrive and the contributions of all are celebrated and valued; and WHEREAS, Hutchinson is committed to ensuring a welcoming and neighborly atmosphere in our community, where all people are welcomed, accepted and encouraged to participate fully in civic life, and feel like they belong; and WHEREAS, Hutchinson is stronger and greater when we work together toward those core American values that afford everyone the right to life, liberty and the pursuit of happiness. NOW, THEREFORE, I, Gary Forcier, Mayor of the City of Hutchinson do hereby proclaim the week of September 10-19, 2021 as: ""Welcoming Week" in the City of Hutchinson, Minnesota and encourage all residents and institutions to greet their neighbor and those that they don't know and participate in one or more of the Welcoming Week events taking place within our community. IN WITNESS WHEREOF, I have hereunto set my hand this 24th day of August, 2021. Gary T. Forcier, Mayor City of Hutchinson, Minnesota HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, AUGUST 10, 2021 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) INSTALLATION OF NEWLY APPOINTED CITY COUNCIL MEMBER: • COUNCIL MEMBER PAT MAY 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Pat May and Dave Sebesta. Member absent was Chad Czmowski. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Sebesta, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — A moment of silence was held. (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15339 — Resolution Accepting $500 Anonymous Donation to the Hutchinson Police Department Towards Cost of New Training Records Maintenance System (b) Resolution No. 15341 — Resolution Accepting $5000 Donation from Hutchinson Rotary Club for Improvements to Rotary Park Motion by Christensen, second by Sebesta, to approve Resolution Nos. 15339 and 15341. Motion carried unanimously. Tim Gratke, Water/Wastewater Manager, presented before the Council. Mr. Gratke presented two awards to city employees that were given by the Minnesota Wastewater Operators Association. Deb Paulson was selected as MWOA Laboratory Operator of the Year. This is a statewide recognition by the Minnesota Wastewater Operators Association. John Kent was also selected by the same organization as Maintenance Operator of the Year. Matt Jaunich noted that John Paulson, Environmental/Regulatory/Project Manager, was also recognized by the CGMC for his work with MESERB on water quality issues. PUBLIC COMMENTS (This is an opportunityor members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL CITY COUNCIL MINUTES August 10, 2021 6. APPROVAL OF MINUTES (a) Regular Meeting of July 27, 2021 (b) Council Workshop of July 27, 2021 (c) Special Meeting of July 26, 2021 (d) Special Meeting of July 28, 2021 (e) Special Meeting of August 2, 2021 Motion by Sebesta, second by Christensen, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Designating Pat May to City Boards/Commissions/Committees (b) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic Church on September 11 & 12, 2021 (c) Consideration for Approval of Amending Resolution No. 15261 — Amending the 2021 Job Classification Table (d) Consideration for Approval of Resolution No. 15336 - Resolution to Sell at Auction Surplus Property (e) Consideration for Approval of Items for Water & Wastewater SCADA System Improvements 1. Resolution No. 15337 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15338 - Resolution Receiving Report and Calling Hearing on Improvement (f) Claims, Appropriations and Contract Payments Motion by May, second by Christensen, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. CONSIDERATION FOR APPROVAL OF ISSUING OFF -SALE 3.2% MALT LIQUOR LICENSE AND TOBACCO LICENSE TO SHIVA LLC DBA SPEEDWAY EAST LOCATED AT 640 HWY 7 EAST Matt Jaunich, City Administrator, noted that there is a new owner of Speedway East. City ordinance requires that a public hearing be held when a liquor license is issued to a new establishment/owner. Motion by Sebesta, second by Christensen, to close public hearing. Motion carried unanimously. 2 CITY COUNCIL MINUTES August 10, 2021 Motion by May, second by Christensen, to approve issuing off -sale 3.2% malt liquor license and tobacco license to Shiva LLC, dba Speedway East. Motion carried unanimously. COMMUNICATIONS REQUESTS AND PETITIONS (The purpose o this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY SETTING BUDGET WORKSHOPS FOR 4:00 P.M. ON AUGUST 24, 2021 (CAPITAL IMPROVEMENT PLAN) AND SEPTEMBER 14, 2021 (PRELIMINARY BUDGET AND TAX LEVY) Motion by Sebesta, second by May, to set budget workshops for August 24, 2021, and September 14, 2021, at 4:00 p.m. Motion carried unanimously. GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Economic Development Authority Board Minutes from June 23, 2021 b) Library Board Minutes from June 28, 2021 MISCELLANEOUS 11. STAFF UPDATES Tim Gratke — Mr. Gratke noted that the headworks project has begun at the wastewater plant. Tom Gifferson — Chief Gifferson reminded the Council that the police department communications center is closing effective September 1, 2021, and will be consolidated with the McLeod County Sheriff's Office. The police station lobby will be open Monday -Friday 7:00am-11:00pm. Chief Gifferson noted that adjustments may be made to these hours if needed. Chief Gifferson noted that a phone will be available outside of the lobby during the night time hours and the weekends if an individual needs law enforcement assistance. Chief Gifferson also commented on the successful National Night Out event held last week. Lynn Neumann — Ms. Neumann provided an update on the aquatic center. Ms. Neumann noted that the aquatic center will be closing August 20, 2021, however will potentially hold some bonus days for weekly lap swim and/or weekend hours. Any bonus days will be listed on the City's web site and Facebook page. Kent Exner — Mr. Exner noted that the contracted mosquito control applications are complete and will be evaluated next week to see if another application should be required for the McLeod County Fair. Mr. Exner also provided brief updates on the wastewater headworks project, the pavement management program, the Montana Street/Hwy 7 crossing, the CSAH 115(Airport Road)/Jefferson Street roundabout project and 15t Avenue/Jefferson Street. CITY COUNCIL MINUTES ES --- August 10, 2021 Matt Jaunich — Mr. Jaunich noted that candidate filing for the vacant council member seat 3 closed today and two candidates filed — Pat May and Carol Johnson. Because not more than two candidates filed no primary is needed and the contest will proceed to the special election in February 2022. Mr. Jaunich noted that should either candidate wish to withdraw, they have until 5.00 p.m. on August 12, 2021. Mr. Jaunich also spoke about some grading issues at the new police facility that will need to be corrected and will cause a slight delay to the construction schedule. 12. COUNCIL/MAYOR UPDATE All council members welcomed Dave May to the City Council. Mary Christensen — Council Member Christensen acknowledged the HUC crew on their professional work. Council Member Christensen also commented on the new flags recently installed at the cemetery_ Mayor Forcier — Mayor Forcier noted that there is an open seat on the Public Arts Commission. Representatives from the Public Arts Commission have reached out to him and requested that Jer1J0 Redman be appointed. That appointment will be on the next agenda. Mayor Forcier also suggested that the Council discuss potentially providing funding to Historic Hutchinson as the Council provides to the Public Arts Commission. ADJOURNMENT Motion by May, second by Christensen, to adjourn at 6.15 p.m. Motion carried unanimously. il - HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approval of Project Change/Work Orders and Supplemental Agreements Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 8/24/2021 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted- - Change Order No. 1 — Letting No. 3/Project No. 21-03 — WWTF Headworks Improvements This Change Order addresses the removal and addition of access hatches, existing buried 16" SI was not located as shown on existing plans and conflicts with new splitter box structure, removal of 6" Expansion Joint for the new HATS force main, and soil correction. This Change Order does result in an increase to the Contract in the amount of 14,3096.60. This action does not change the project final completion date. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON, MN OMMMI CHANGE ORDER Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350 A CITY ON PURPOSE. 320-234-4209 08/16/2021 SP/SAP(s) NA MN Project No.: NA Change Order No. 1 Project Description: WWTF Headworks Improvements City rPr ject L3P21-03 Wastewater Treatment Facility (W WTF) Headworks Improvements Project: Procurement and construction of forcemains, pumps, drum screens, grit removal system, :t Location splitter box, process mechanical upgrades, structural improvements, electtical implementations and appurtenances. Agency (City of Hutchinson (Local Project No. IL3P21-03 actor JRice Lake Construction Group lContract No. 1-3P21-03 ss/City/State/Zip IPO Box 517, Deerwood, MN 56444 Total Change Order Amount $ Issue: This change order is the sum of Work Change Directives 1 through 4. Details are attached. Resolution: See detail in Work Change Directives 1 through 4. $14,096.60 Estimate Of Cost: (Include any increases or decreases in contract items, any negotiated or force account items.) ""Group/fundi Item No. Description Lump Sum Price +or — +or— ng Category Quantity Amount $ Change Order 1 1 Work Change Directives 1-4 1 $14,096.60 1 $14,096.60 Net Change this Change Order $14,096.60 —Group/funding category is required for federal aid projects \pproved by Project Engineer: Jennifer Svennes Approved by Contractor: Rice Lake Construction Group iigned: Signed: )ate: 08/16/2021 Phone: 605-690-9073 Printed Name: Date: Phone: 218-546-5519 (Approved by City Engineer: Kent Exner Signed: Date: 08/24/2021 Phone: 320-234-4212 City Council Approval: 08/24/2021 WORK CHANGE DIRECTIVE NO.: 1 Owner: City of Hutchinson Owner's Project No.: 1_31321-03 Engineer: Nero Engineering Engineer's Project No.: 10035 Contractor: Rice Lake Construction Group Contractor's Project No.: Project: WWTF Headworks Improvements Contract Name: Letting No. 3/Project No. 21-03 Date Issued: 7/20/21 Effective Date of Work Change Directive: 7/9/2021 Contractor is directed to proceed promptly with the following change(s): Description: The specified access hatches for the EQ lift station did not provide the clear opening clearances recommended by the pump manufacturer because the safety grates reduced the clearances which was unclear from Halliday during design. Spring assist also was added for the large single doors. Attachments: Change Order Proposal No. 2 from Rice Lake. 08 3100 — Access Door Submittals Purpose for the Work Change Directive: To order the access hatches which have a long lead time. Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract Price and Contract Time, is issued due to: ❑ Non -agreement on pricing of proposed change. © Necessity to proceed for schedule or other reasons. Estimated Change in Contract Price and Contract Times (non -binding, preliminary): Contract Price: $1701.00 Contract Time: 0 days Basis of estimated change in Contract Price: © Lump Sum ❑ Unit Price ❑ Cost of the Work ❑ Other Recommended by Engineer By: Jennifer Svennes Title: Project Manager Date: 7/20/2021 increase [increase] [decrease] [not yet estimated]. Authorized by Owner Timothy E. Gratke Wastewaster Supervisor 7/21 /2021 EJCDC® C-940, Work Change Directive. Copyright' 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 1 RiCE LE CONSTRUCTION GROUP Change Order Proposal2127-02 July 9, 2021 Nero Engineering Jennifer Sveenes 7135 Madison Ave W Minneapolis, MN RE: Hutchinson WWTF Headworks Improvements — COP 2 RFI#018 Dear Nero Engineering (Attu: Jennifer Sveenes): We propose to fumish labor, material, and equipment for the changes to the project documents represented in Nero's responses to RFI #018. RFI #018 has added cost for increasing the dimension of the EQ Lift Station access hatches per Quality Flow's recommendation. Hatches increased from 1 ea-24" x 48' /2ea-42"x54" to 1 ea- 33"x49' /2ea-45"x61". All for the sum of $1,701.00 Breakdown attached. Sincerely, RICE LAKE CONSTRUCTION GROUP Jaime Barry Project Manager 22360 County Road 12 PO Box 517 Deerwood, MN 56444 PH 218-546-5519 FX 218-546-7016 RICE. LA.�ZE. CONSTRUCTION GROUP 22360 County Road 12, PO Box 517 Deerwood, MN 56444 PROJECT NAME Hutchinson, MN - wwTF Headworks Improvements RLCG PROJECT NO.2127 Change Order Proposal 02 Date: 7/9/2021 Reference: RFI #18 - EQ Lift Station Access Hatch & Submersible Pumps This COP is for the added cost of the increased dimensions of the access hatches at the EQ Lift Station per Quality Flow's Recommendation. CONSTRUCTION ESTIMATE LABOR MATERIAL SUB EQUIP. LINE RATE HOURS $RATE TOTAL RATE TOTAL TOTAL TOTAL DESCRIPTION QTY UNIT TOTAL Remove 24" x 48" Hatch -1.0 EA 0.00 $0.00 $0.00 $673.00-$673.00 $0.00 $0.00 -$673.00 Remove 42" x 54" Hatch -2.0 EA 0.00 $0.00 $0.00 $1,149.00-$2,298.00 $0.00 $0.00 -$2,298.00 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Add 33" x 49" Hatch - Closest Halliday Hatch to 30" x 48" 1.0 EA 0.00 $0.00 $0.00 $884.00 $884.00 $0.00 $0.00 $884.00 Add 45" x 61" Hatch - Closest Halliday Hatch to 42" x 60" 2.0 EA 0.00 $0.00 $0.00 $1,723.00 $3,446.00 $0.00 $0.00 $3,446.00 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Misc Small Tools and Materials 1.0 Is 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5 % of labor 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sales Tax 1.0 Is 7.8800% 0.08 $0.00 $0.00 $107.09 $107.09 $0.00 $0.00 $107.09 0.00 $0.00 $0.001 $0.001 $0.00 $0.00 $0.00 01 1 1 0.00 $0.00 $1,466.09 $0.00 $0.00 $1,466 Rice Lake Mark-up on Subs-5",b Wuu $U.00 Rice Lake Mark-up @ 15 % $219.91 Bond Cost @ 1% $14.66 Total Change Order Request $1,701 Halliday Products, Inc. 6401 Edgewater Dr Orlando, FL 32810 P: 407-298-4470 F: 407-298-4534 Sales@HallidayProducts.com 00083006 7/7/21 Casey Billina To: RIC2414 RICE LAKE CONSTRUCTION GROUP PO BOX 517 DEERWOOD, MN 56444 US ORDERED BY: ASHLEY HORNER PHONE: (218) 545-2907 FAX: (218) 546-7016 jaime_barry@ricelake.org; ashley_horner@ricelake.org Printed by: Casey EDIT LIST 07/09/21 13:21 BATCH: 00083006.2 ON HOLD Date: 07/07/2021 PO #: 2127-08120 HP Salesman: CASEY MCCOY Released By: 13 Payment Terms: NET 30 - EMAIL Ship Via: ODFL Page 1/1 Shinning To: RICE LAKE CONSTRUCTION GROUP CALL JAIME BARRY FOR APPT 1300 ADAMS ST SE HUTCHINSON, MN 55350 US Ship To Phone: (218) 838-4318 Job Tag / Reference: HUTCHINSON MN WWTF Qty Item Number Description Price Extended 1 S1R ACCESS F&C 033049B--P--N-- CLEAR OPENING IS 30" X 48" 884.00 884.00 2 S1R ACCESS F&C 045061B-BP--N-- CLEAR OPENING IS 42" X 60" 1,702.00 3,404.00 8 MISC ITEM SPRING NUTS 5.25 42.00 ORIGINAL: 5/26/2021 - CM REVISED: 7/7/2021 - CM REVISED: 7/9/2021 - CM FREIGHT TO BE $720.00. Subtotal 4,330.00 Tax EXEMPT 0.00 Freight 720.00 TOTAL $5050.00 PO 08120 Halliday Products, Inc. Casey McCoy Price Quotation Number Page 1/1 6401 Edgewater Dr Casey@hallidayproducts.com HALLIDAY PRODUCTS Orlando, FL 32810 Q21961 Date 05/04/2021 Printed by: Casey P. 407-298-4470 F. 407-298-4534 Sales@HallidayProducts.com PRICING VALID FOR 90 DAYS 05/04/21 09:35 Customer: RIC2414 RICE LAKE CONSTRUCTION GROUP PO BOX 517 DEERWOOD, MN 56444 us Quoted: JAIME BARRY Phone: (218) 546-1907 Email: jaime_barry@ricelake.org Payment Terms: NET 30 - EMAIL Note: A 3.5% Service Fee is Applied to all Credit Card Payments Shin Method: ODFL HP Salesperson: CASEY MCCOY Production Time: 8 TO 9 WEEKS ARO Freight Estimated To: RICE LAKE CONSTRUCTION GROUP 22360 COUNTY ROAD 12 DEERWOOD, MN 56444 Job Tag / Reference: HUTCHINSON MN WWTF gy ber Description Unit Price 1 W2R ACCESS F& 054B-------- 5.00 825.00 no change - hatch approved The above a cess cover annel frame, 1 1/2" drai rdware, hold , padlock bar and 300 psf load rating. Products recommends protective grating panels on all hatch openings. 1 S1 R ACCESS F&C 024048B--P----- 673.00 673.00 2 S1 R ACCESS F&C 042054B--P----- 1,149.00 2,298.00 The above aluminum access covers to have angle frame, T316 s.stl. hardware, hold open arm, padlock bar, lockable -hinged protective grating panel and 300 psf load rating. The grating panel is powder coated the color "safety orange". The above pricing is based on the single order & shipment of all items quoted. *Any and all prior or subsequent negotations, documents and agreements between the parties hereto are superseded by the terms set forth in this Price Quotation.* SU taI (FL - ONLY) EXEMPT Estimated TOTAL $ Please see www.HallidayProducts.com for 0 & M Manuals and Limited Product Warranties 3, 0.00 10.00 RiCE LE CONSTRUCTION GROUP Project Description: Hutchinson WWTF Headworks Improvements Engineer: Nero Engineering RLCG Project # 21-27 Section: 08 31 00 Access Doors and Panels Submittal: Access Hatches NOTES: Manufacturer: Halliday Products Supplier: Halliday Products Shop Drawing Review Structural Kirk Ehlke 06/18/2021 DISCIPLINE REVIEWER DATE A4 X NO EXCEPTIONS TAKEN MAKE CORRECTIONS NOTED REVISE AND RESUBMIT REJECTED FOR INFORMATION ONLY 22360 County Road 12 PO Box 517 Deerwood, MN 56444 PH 218-546-5519 FX 218-546-7016 1 �! ERA 7135 Madison Ave. W Minneapolis, MN 55427 ENGINEERING www.neroeng.com Approval Ts any for gsrisrd aonfarmance wnh the design corwapl of the ProJec! and the Info rmatton Approved PP ghian in the contract Documents. (�ntrad� le nepanaibls far dimensions to be confirmed RICE LAKE CONSTRUCTION GROUP has satisfied Contractor's Obligations under the Contract Documents with respect to Contractor's review and approval as stipulated herein. REVIEWED RICE LAKE CONSTRUCTION GROUP BY: Jaime Barry DATE: June 11, 2021 General Contractor: Rice Lake Construction Group 22360 Co. Rd. 12, PO Box 517 Deerwood, MN 56444 Ph: 218-838-4318 Jaime_barry@ricelake.org See notes on following pages. Verify hatch dimensions with submersible pump supplier. HALLIDAY PRODUCTS, INC. ORLANDO, FL http://www.hallidayproducts.com THALLIDAY PRODUCTS MODEL NO. W2RO5405413------- QUANTITY: 1 DOCUMENT NO. W83006 DATE: 5/26/21 LOCATION/TAG: HUTCHINSON DRAIN LOCATION LOCKING DEVICE THIS SIDE M STANDARD FEATURES: rF - I I =LIFTING �� 1/4 ALUMINUM TREAD PLATE COVER HANDLE 1/4 I III I I I II 1/4 THICK ALUMINUM FRAME EXTRUSION II el T-316 STAINLESS STEEL HARDWARE II II I I II II II Z S.STL. & ALUM. HOLD OPEN ARM II II II I I II II II ? 1 1/2" DRAIN COUPLING I� 1L= II I I II — JI �I a a w RECESSED LIFT HANDLE (S) II o o UJ w II II II I I II II II a w uj Of LIFETIME GUARANTEE II II II I I II II II II II I I II II I z o 300 LB. PER SQ. FT. LOAD RATING xllx II ii II II o xLLx—J II L J x x x x I ASTRAGAL: STD. DRIP CHANNEL WELDED LL— =— I I = ==JJ TO R.H. COVER OPTIONS/FEATURES: CLEAR OPENING = M X PADLOCK BAR 3 3/4" CONCRETE OPENING - 4" 3 3/4" M S.STL. SLAM LOCK W/ KEY 54" KEYED CYLINDER LOCK CONCRETE OPENING RECESSED LOCK BOX BITUMINOUS COATING CLEAR ANODIZED FINISH SPRING ASSIST COVER OPEN EPDM GASKET/CUSHION ASTRAGAL 2" INSULATION W/ CAPTIVE PAN S.STL. & ALUM. POSITIVE LOCKING NUTRAIL - SPECIFY LENGTH & LOCATION HOLD OPEN ARM 1/2 X 2 CENTER BAR 1/4" THICK EXTRUDED BOLT DOWN COVER ALUM. CHANNEL FRAME S.STL. HINGES BOLT SAFETY CHAIN -(SEE DETAIL) FASTENERS SLAB SKIRT HEIGHT (INCLUDING FRAME) 3" CONT. CONC. PVC PROTECTIVE FILM ----------- ANCHOR INSPECTION DOOR MODULAR DESIGN DRAINPIPE PRIMER SIDE DRAIN LOCATION BY OTHERS r CONCRETE OPENING l REQUIRED SPECIAL DRAIN LOCATION SECTION REMOVE EMBED MISCELLANEOUS NOTE: UNITS LARGER THAN 90" X 90" WILL REQUIRE SPLICE JOINTS FOR SHIPPING PURPOSES. FIELD ASSEMBLY WILL BE REQUIRED. N❑TEi STANDARD PRODUCT WARRANTY DOES NOT COVER C❑RR❑SI❑N FROM CHL❑RINE CONTACT, HALLIDAY PRODUCTS, INC. ORLANDO, FL http://www.hallidayproducts.com SUPP❑RT/NUTRAIL (BOTH SIDES) GRATING PADLOCK LUG GRATING BEAM (2) ALUMINUM 'I' BAR GRATING COVER L❑CKING DEVICE THIS SIDE HINGED GRATING PANEL 1/4' THICK EXTRUDED ALUM, ANGLE FRAME 1 3 3/4' T RODUCTS LIFTING HANDLE 3» (CLEAR OPENING = NOMINAL - 3') N❑MINAL ❑PNG, 24" GRATING PANEL LATCH S,STL• & ALUM, P❑SITIVE L❑CKING HOLD OPEN ARM FA 5' C❑NC, ❑PNG, (N❑MINAL ❑PNG, —2') MODEL NO. S1 R024048B--P----- QUANTITY: 1 DOCUMENT N0. W83006 DATE: 5/26/21 LOCATION/TAG: HUTCHINSON =' ui STANDARD FEATURES: LO Z 1/4 ALUMINUM TREAD PLATE COVER z ww a 1/4 THICK ALUMINUM FRAME EXTRUSION 0 0 CD T-316 STAINLESS STEEL HARDWARE w w w w w S.STL. & ALUM. HOLD OPEN ARM o RECESSED LIFT HANDLE (S) U HINGED AND LOCKABLE PROTECTIVE GRATING PANEL (POWDER COATED, SAFETY ORANGE COLOR) M LIFETIME GUARANTEE 300 LB. PER SQ. FT. LOAD RATING 3„ 48" x 24" Shall be the minimum clear openings COVER OPEN S,STL, HINGES W/TAMPERPR❑❑F FASTENERS C❑NT, C❑NC, ANCHOR OPTIONS/FEATURES: X PADLOCK BAR S.STL. SLAM LOCK W/ KEY RECESSED LOCK BOX KEYED CYLINDER LOCK SPRING ASSIST EPDM GASKET/CUSHION BITUMINOUS COATING PVC PROTECTIVE FILM SLAB SKIRT HEIGHT (INCLUDING FRAME) CLEAR ANODIZED FINISH REMOVED CONT. CONC. ANCHOR 2" INSULATION W/ CAPTIVE PAN NUTRAIL - SPECIFY LENGTH & LOCATION 1/2 X 2 CENTER BAR BOLT DOWN COVER INSPECTION DOOR MODULAR DESIGN MISCELLANEOUS PRIMER Provide nutrail on three sides per REQUIRED Section 08 31 00, 2.04. N❑TEi STANDARD PRODUCT WARRANTY DOES NOT COVER C❑RR❑SI❑N FROM CHL❑RINE CONTACT, HALLIDAY PRODUCTS, INC. ORLANDO, FL http://www.hallidayproducts.com SUPP❑RT/NUTRAIL (BOTH SIDES) GRATING PADLOCK LUG GRATING BEAM (2) ALUMINUM 'I' BAR GRATING COVER L❑CKING DEVICE THIS SIDE HINGED GRATING PANEL 1/4' THICK EXTRUDED ALUM, ANGLE FRAME 1 3 3/4' MODEL NO. S1 R042054B--P----- QUANTITY: 2 HALLIDAY PRODUCTS DOCUMENT NO. W83006 DATE: 5/26/21 LOCATION/TAG: HUTCHINSON 54" x 42" shall be the minimum clear openin LIFTING HANDLE x x x x x x • o• x x x x x x loll w f-1 �I —I ii z STANDARD FEATURES: 1/4 ALUMINUM TREAD PLATE COVER IIIIIIIIIIIIIIIIIII z III RIM MT1 I II Z W W Lz a 1/4 THICK ALUMINUM FRAME EXTRUSION I�W� ° RIM 1+1Ti1 FH=H � W � � T-316 STAINLESS STEEL HARDWARE LLILULU W=U I II W Z S.STL. & ALUM. HOLD OPEN ARM IIppI����_ LJ �o o RECESSED LIFT HANDLE (S) �III #;i U HINGED AND LOCKABLE PROTECTIVE 6 3/4 MAX, o GRATING PANEL (POWDER COATED, = SAFETY ORANGE COLOR) M LIFETIME GUARANTEE 3» (CLEAR OPENING = 3„ 300 LB. PER SQ. FT. LOAD RATING NOMINAL - 3') N❑MINAL ❑PNG, 2' OPTIONS/FEATURES: 42n X PADLOCK BAR S.STL. SLAM LOCK W/ KEY RECESSED LOCK BOX KEYED CYLINDER LOCK SPRING ASSIST GRATING PANEL EPDM GASKET/CUSHION LATCH BITUMINOUS COATING PVC PROTECTIVE FILM S,STL• & ALUM • COVER OPEN SLAB SKIRT HEIGHT (INCLUDING FRAME) P❑SITIVE L❑CKING HOLD OPEN ARM CLEAR ANODIZED FINISH REMOVED CONT. CONC. ANCHOR — S,STL, HINGES 2" INSULATION W/ CAPTIVE PAN W/TAMPERPR❑❑F FASTENERS NUTRAIL - SPECIFY LENGTH & LOCATION 1/2 X 2 CENTER BAR BOLT DOWN COVER C❑NT, C❑NC, NCH❑R INSPECTION DOOR MODULAR DESIGN rRIMER MISCELLANEOUS Provide nutrail per Section REQUIRED 08 31 00, 2.04. 5' C❑NC, ❑PNG, (N❑MINAL ❑PNG, —2') N❑TEi STANDARD PRODUCT WARRANTY DOES NOT COVER C❑RR❑SI❑N FROM CHL❑RINE CONTACT, RiCE LAE CONSTRUCTIOt! GROtIP Project Description: Hutchinson WWTF Headworks Improvements Engineer: Nero Engineering RLCG Project # 21-27 Section: 08 31 00 Access Doors and Panels Submittal: 08 31 00-001-1 Access Doors and Panels Resubmittal NOTES: These hatches are pending COP #2 approval. Manufacturer: Supplier: Halliday Products N ERO 7135 Madison Ave. W ENGINEERING Minneapolis. MN 55427 www.neroeng.cocom Approval b one for generd oorrfarmance wilfr tha dsegn concept of fhe ProJsct and the inforrrwtion gfven in the Cantraet Doerrmerrbi. Contraatar In responsible for dimension to be confirmed and correlalad at the {ob efts; Informotlon tho' pertalne sorry to the fs cation proasm or to the means and methods of oonetructlon; aaordInallon of the work of all trodn; and peAorming all work In a safe and eatiefaataty manner. Thb approval doss CantrucDocc n r'e duty comply with ttre Approved Approved as Noted Refer to Correspondence X Revise and Resubmit Refer to Correspondence Date: By: - Svennes i Not roved Refer to Correspondence RICE LAKE CONSTRUCTION GROUP has satisfied Contractor's Obligations under the Contract Documents with respect to Contractor's review and approval as stipulated herein. REVIEWED RICE LAKE CONSTRUCTION GROUP BY: Jaime Barry DATE: July 7, 2021 Include spring assist option. General Contractor: Rice Lake Construction Group 22360 Co. Rd. 12, PO Box 517 Deerwood, MN 56444 Ph: 218-838-4318 Jaime_barry@ricelake.org 22360 County Road 12 PO Box 517 Deerwood, MN 56444 PH 218-546-5519 FX 218-546-7016 HALLIDAY PRODUCTS, INC. ORLANDO, FL hftp://www.hallidayproducts.com SUPP❑RT/NUTRAIL (BOTH SIDES) GRATING PADLOCK LUG GRATING BEAM (2) ALUMINUM 'I' BAR GRATING COVER L❑CKING DEVICE THIS SIDE HINGED GRATING PANEL 1/4' THICK EXTRUDED ALUM, ANGLE FRAME 1 3 3/4' T RODUCTS LIFTING HANDLE x x x x x x •a x x x x x x l �IIIIIIIIIIIIIIIIIII 1 1 rim ITITI Ifilfil 1 RIM I#1#4 FH44 1 LULU LLIJU WJ 1 11111111111111111111 6 3/4' MAX, a I (CLEAR OPENING = NOMINAL - 3') N❑MINAL ❑PNG, 33" GRATING PANEL LATCH S,STL• & ALUM, P❑SITIVE L❑CKING HOLD OPEN ARM FA 5' C❑NC, ❑PNG, (NOMINAL ❑PNG• —2') 3" ui l7 L-j u 4z z z 00 0 wW w aF J W U v L.1 z 0 0 u i� COVER OPEN MODEL NO. S1 R033049B--P--N-- QUANTITY: 1 DOCUMENT N0. W83006.2 DATE: 7/7 /21 LOCATION/TAG: HUTCHINSON S,STL, HINGES W/TAMPERPR❑❑F FASTENERS C❑NT, C❑NC, ANCHOR PRIMER REQUIRED STANDARD FEATURES: 1/4 ALUMINUM TREAD PLATE COVER 1/4 THICK ALUMINUM FRAME EXTRUSION T-316 STAINLESS STEEL HARDWARE S.STL. & ALUM. HOLD OPEN ARM RECESSED LIFT HANDLE (S) HINGED AND LOCKABLE PROTECTIVE GRATING PANEL (POWDER COATED, SAFETY ORANGE COLOR) LIFETIME GUARANTEE 300 LB. PER SQ. FT. LOAD RATING OPTIONS/FEATURES: X PADLOCK BAR S.STL. SLAM LOCK W/ KEY RECESSED LOCK BOX KEYED CYLINDER LOCK SPRING ASSIST EPDM GASKET/CUSHION BITUMINOUS COATING PVC PROTECTIVE FILM SLAB SKIRT HEIGHT (INCLUDING FRAME) CLEAR ANODIZED FINISH REMOVED CONT. CONC. ANCHOR 2" INSULATION W/ CAPTIVE PAN X NUTRAIL - ADDED TO ALL SIDES 1/2 X 2 CENTER BAR BOLT DOWN COVER INSPECTION DOOR MODULAR DESIGN MISCELLANEOUS NOTE, STANDARD PRODUCT WARRANTY DOES NOT COVER C❑RR❑SI❑N FROM CHL❑RINE CONTACT, HALLIDAY PRODUCTS, INC. ORLANDO, FL hftp://www.hallidayproducts.com SUPP❑RT/NUTRAIL (BOTH SIDES) GRATING PADLOCK LUG GRATING BEAM (2) ALUMINUM 'I' BAR GRATING COVER L❑CKING DEVICE THIS SIDE HINGED GRATING PANEL 1/4' THICK EXTRUDED ALUM, ANGLE FRAME 1 3 3/4' T RODUCTS LIFTING HANDLE x x x x x x •a x x x x x x l �IIIIIIIIIIIIIIIIIII 1 1 rim ITITI Ifilfil 1 RIM I#1#4 FH44 1 LULU LLIJU WJ 1 11111111111111111111 6 3/4' MAX, a I (CLEAR OPENING = NOMINAL - 3') N❑MINAL ❑PNG, 45" GRATING PANEL LATCH S,STL• & ALUM, P❑SITIVE L❑CKING HOLD OPEN ARM FA 5' C❑NC, ❑PNG, (NOMINAL ❑PNG• —2') 3" ui l7 L-j u 4z z z 00 o r w w w !G aF J W U v L.1 z 0 0 u i� COVER OPEN MODEL NO. S1 R045061 B--P--N-- QUANTITY: 2 DOCUMENT N0. W83006.2 DATE: 7/7 /21 LOCATION/TAG: HUTCHINSON S,STL, HINGES W/TAMPERPR❑❑F FASTENERS C❑NT, C❑NC, ANCHOR PRIMER REQUIRED STANDARD FEATURES: 1/4 ALUMINUM TREAD PLATE COVER 1/4 THICK ALUMINUM FRAME EXTRUSION T-316 STAINLESS STEEL HARDWARE S.STL. & ALUM. HOLD OPEN ARM RECESSED LIFT HANDLE (S) HINGED AND LOCKABLE PROTECTIVE GRATING PANEL (POWDER COATED, SAFETY ORANGE COLOR) LIFETIME GUARANTEE 300 LB. PER SQ. FT. LOAD RATING OPTIONS/FEATURES: X PADLOCK BAR S.STL. SLAM LOCK W/ KEY RECESSED LOCK BOX KEYED CYLINDER LOCK SPRING ASSIST EPDM GASKET/CUSHION BITUMINOUS COATING PVC PROTECTIVE FILM SLAB SKIRT HEIGHT (INCLUDING FRAME) CLEAR ANODIZED FINISH REMOVED CONT. CONC. ANCHOR 2" INSULATION W/ CAPTIVE PAN X NUTRAIL - ALL SIDES 1/2 X 2 CENTER BAR BOLT DOWN COVER INSPECTION DOOR MODULAR DESIGN MISCELLANEOUS NOTE, STANDARD PRODUCT WARRANTY DOES NOT COVER C❑RR❑SI❑N FROM CHL❑RINE CONTACT, WORK CHANGE DIRECTIVE NO.: 2 Owner: City of Hutchinson Owner's Project No.: 1_31321-03 Engineer: Nero Engineering Engineer's Project No.: 10035 Contractor: Rice Lake Construction Group Contractor's Project No.: Project: WWTF Headworks Improvements Contract Name: Letting No. 3/Project No. 21-03 Date Issued: 7/21/21 Effective Date of Work Change Directive: 7/16/2021 Contractor is directed to proceed promptly with the following change(s): Description: Existing buried 16" SI was not located as shown on existing plans and conflicts with new splitter box structure. Cost is to redirect the flow to the oxidation ditch so splitter box can be constructed. Attachments: Change Order Proposal No. 3 from Rice Lake. Drawings showing conflict. Pictures of excavated site. Purpose for the Work Change Directive: To proceed with construction of the grit removal tank and splitter box. Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract Price and Contract Time, is issued due to: ❑ Non -agreement on pricing of proposed change. © Necessity to proceed for schedule or other reasons. Estimated Change in Contract Price and Contract Times (non -binding, preliminary): Contract Price: $5820.18 Contract Time: 0 days Basis of estimated change in Contract Price: © Lump Sum ❑ Unit Price ❑ Cost of the Work ❑ Other Recommended by Engineer By: Jennifer Svennes Title: Project Manager Date: 7/21/2021 [increase] ideffeasel jRet yet esti .=`ee Authorized by Owner Timothy E. Gratke Wastewaster Supervisor 7/21 /2021 EJCDC® C-940, Work Change Directive. Copyright' 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 1 RiCE LE CONSTRUCTION GROUP Change Order Proposal2127-03 July 16, 2021 Nero Engineering Jennifer Sveenes 7135 Madison Ave W Minneapolis, MN RE: Hutchinson WWTF Headworks Improvements — COP 3 Existing 16" SI Line Conflict Dear Nero Engineering (Attu: Jennifer Sveenes): We propose to fumish labor, material, and equipment for the changes to the project documents represented in correspondence between RLCG and Nero engineering concerning the existing 16" SI line that deviates from the contract drawings and runs though the Proposed Grit Structure and conflicts with mechanical components of the Proposed Splitter Structure. This proposal is to re-route one end of the existing 16" SI line to temporarily discharge into the ox-ditch by reusing the existing ductile iron pipe and install lea 16" cap of the other end of the existing 16" SI line. All for the sum of $5,820.18 Breakdown attached. Sincerely, RICE LAKE CONSTRUCTION GROUP Jaime Barry Project Manager 22360 County Road 12 PO Box 517 Deerwood, MN 56444 PH 218-546-5519 FX 218-546-7016 PIP - Ricer LAi�E. �QRVS"�'�LJC"�'�QRV G��LJP 22360 County Road 12, PO Boa 517 Deerwood, MN 56444 PROJECT NAME Hutchinson, MN - W WTF Headworks Improvements RLCG PROJECT NO. 2127 Change Order Proposal 03 Date: 7/16/2021 Reference: Upon excavation of the proposed sphtter structure it was discovered the existing 16 SI line is not in the location shown in the contract CONSTRUCTION ESTIMATE - 16" SI Pipe Modification documents. This proposal is to install temporary pipe from one end of the 16" SI directly to the Ox-Ditch and to Cap the other end of the 16 SI outside of the working area per the attached quote LABOR MATERIAL SUB EQUIP. LINE DESCRIPTION QTY UNIT RATE HOURS $ RATE TOTAL RATE TOTAL TOTAL TOTAL TOTAL Reroute & Cap existing 16 SI Line 1.0 L, 24.00 $82.00 $1,968.00 $1,847.65 $1,847.65 $0.00 $950.00 $4,765.65 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Misc Small Tools and Materials 1.0 v 0.00 $0.00 $0.00 $98.40 $98.40 $0.00 $0.00 $98.40 5 % of labor 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sales Tax 1.0 7.8800% 0.08 $0.00 $0.00 $15335 $153.35 $0.00 $0.00 $153.35 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 01 1 1 24.00 $1,968.00 $2,099.40 $0.00 $950.00 $5,017 Rice Lake Mark-up on Subs-5 % $0.00 $0.00 Rice lake Mark-up @ 15 % $752.61 Bond Cost @ 1 % $50.17 Total Change Order Request $5,820.18 Quote Plant & Flanged E Q U I P M E N T L L C 10101 XYLITE STREET NE BLAINE, MN 55449-5227 (763) 792-3870 (763) 792-3876 Company Name: RICE LAKE CONSTRUCTION GROUP ATTN: ACCOUNTS PAYABLE PO BOX 517 DEERWOOD, MN 56444 Attention: JAIME Page: 1 Quote Number: 0060864 Quote Date: 07/15/2021 Salesperson: DUSTIN BREMNESS Customer Number: RIC2500 Project: RICE LAKE CONSTRUCTION c/o WASTEWATER TREATMENT FAC 1300 ADAMS ST. S.E. HUTCHINSON, MN 55350 Materials Quoted As: V. Import , -, Domestic Plus Freight Unless Specified Terms: F.O.B. Our Shop/Factory NET 30 DAYS Item Desc Unit Ordered Unit Price Total Price 16" MJ C153 90 Bend CL BLK EACH 1.00 664.00 664.00 16" MJ C153 Cap BLK EACH 1.00 238.25 238.25 16" Mega -Lug EACH 3.00 231.80 695.40 16" MJ Rubber Gasket SBR EACH 3.00 0.00 0.00 PRICE INCLUDED WITH MEGA -LUG 3/4" X 4 112" CB T-Bolt/Nut USA EACH 36.00 0.00 0.00 PRICE INCLUDED WITH MEGA -LUG ESTIMATED FREIGHT EACH 1.00 250.00 250.00 Total Weight: 565.50 Total Quote: $1,847.65 Prices herein are firm for 30 days from the date quoted, subject to change after that time without notice or if quantity changes. Lead times quoted are subject to change prior to sales. Manufacturers' warranties apply to all products quoted. Prices do not include any tax. All flanged pipe and flanged fittings quoted with Tnemec 140-1211 unless otherwise noted. FOR INTERNAL USE ONLY Plus Freight Frt Allowed Customer PO# Taxable Exempt Required Date Special Instructions: Est Ship Date w.. f ■ m m ED • / ■ base slab Top elevationf exisOng 16" S1 is Proposed path forward: '1 Actual route of 16" Sl �k Use existing 160 to route temporary piping into ditch. Install 94 deg. bend. Nk- ■. >` 10Cap 16" - - f - 1 16` X7 STORM SEY/ER £10M G/ Where 16" SI was shown on existing plans. * �-W --4. t-�-ft In P• WORK CHANGE DIRECTIVE NO.: 3 Owner: City of Hutchinson Owner's Project No.: 1_31321-03 Engineer: Nero Engineering Engineer's Project No.: 10035 Contractor: Rice Lake Construction Group Contractor's Project No.: Project: WWTF Headworks Improvements Contract Name: Letting No. 3/Project No. 21-03 Date Issued: 8/12/2021 Effective Date of Work Change Directive: 7/23/2021 Contractor is directed to proceed promptly with the following change(s): Description: Contractor proposed to remove 6" Expansion Joint for the new HATS force main shown on Plan Sheet 25-M-1 which resulted in a price decrease of $744.48. A 1- Yz" air release pipe was added to the EQ force main which resulted in a price increase of $846.99 for labor and materials. 15% Rice Lake mark up and 1% bond cost resulted in total change order request of $119.00. Attachments: Change Order Proposal No. 1 from Rice Lake. Purpose for the Work Change Directive: To proceed with ordering of materials. Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract Price and Contract Time, is issued due to: ❑ Non -agreement on pricing of proposed change. © Necessity to proceed for schedule or other reasons. Estimated Change in Contract Price and Contract Times (non -binding, preliminary): Contract Price: $119.00 Contract Time: 0 days Basis of estimated change in Contract Price: © Lump Sum ❑ Unit Price ❑ Cost of the Work ❑ Other Recommended by Engineer By: Jennifer Svennes Title: Project Manager Date: 8/12/2021 [increase] [d....;ea6e] [i;o%.,..+..W.,,a+..4 Authorized by Owner Tim Gratke Wastewater Supervisor 8/12/2021 EJCDC® C-940, Work Change Directive. Copyright' 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 1 4t�EE 00, RICE LAKE CONSTRUCTION GROUP Change Order Proposal 2127-01 July 23, 2021 Nero Engineering Jennifer Svennes 7135 Madison Ave W Minneapolis, MN RE: Hutchinson WWTF Headworks Improvements — COP 1 Remove 6" Expansion Joint and add in a 1-1 /2" Tap into the EQ Forcemain. Dear Nero Engineering (Attn: Jennifer Sveenes): We propose to furnish labor, material, and equipment for the changes to the project documents Remove 6" Expansion Joint and add in a 1-1/2" Tap into the EQ Forcemain. RFI 9021 removes cost from furnishing a 6" flanged expansion joint in the HATS Lift Station. All for the sum of $119.00 Breakdown attached. Sincerely, RICE LAKE CONSTRUCTION GROUP Jaime Barry Project Manager 22360 County Road 12 PO Box 517 Deerwood, MN 56444 PH 218-546-5519 FX 218-546-7016 Rj14C7_E.. CONSTRUCTION GROUP 22360 County Road 12, PO Bog 517 Deerwood, MN 56444 PROJECT NAME Hutchinson, MN- WWTF Headworks hnproveme RLCG PROJECT NO. 2127 Change Order Proposal 01 Date: 7/23/2021 Reference: Email Correspondance adding lea 1-1/2" to EQ Forcemain RFI #21 - Removing lea 6" Fig Expansion Joint CONSTRUCTION ESTIMATE LABOR MATERIAL SUB EQUIP. LINE DESCRIPTION QTY UNIT TOTAL RATE HOURS $RATE TOTAL RATE TOTAL TOTAL TOTAL Add lea 1-1/2" Air Release Assembly 1.0 EA 5.00 $82.00 $410.00 $416.49 $416.49 $0.00 $0.00 $826.49 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 RFI #21 Remove Expansion Joint -1.0 EA 2.00 $82.00-$164.00 $570.00-$570.00 $0.00 $0.00 -$734.00 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Misc Small Tools and Materials 1.0 Is 0.00 $0.00 $0.00 $20.50 $20.50 $0.00 $0.00 $20.50 5% of labor 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sales Tax 1.0 Is 7.8800% 0.08 $0.00 $0.00 -$10.48-$10.48 $0.00 $0.00 -$10.48 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 $246.00-$143.49 $0.00 $0.00 $103 Rice Lake Mark-up on Subs-5% Rice Lake Mark-up @ 15% Bond Cost @ 1% Total Change Order Request $0.00 $0.00 $1538 $1.03 $119 D COLUMBIA PIPE & SUPPLY CO. SERVICEP&S SOLUTIONS QUOTE ACKNOWLEDGEMENT Sold To: 188751 Ship To: 188752 Shipping Branch: 2000 Rice Lake Construction Group Rice Lake Construction Group Columbia Pipe PO BOX 517 22360 Country Road 12 920 Apollo Rd Suite 100 Deerwood, MN 56444 Deerwood, MN 56444 Eagan, MN 55121 Rice Lake Construction Group Phone (651) 454-3880 Fax (651) 454-5896 CP Order No. Customer PO No. Related Order Print Date Time 1104146 SQ Hutch 7/16/2021 13:47:17 Payment Terms Tax Status Order Date Requested Ship Date Originator 07/16/21 1.0% IOTH PROX N/25TH (AR) S 07/16/21 John Duwenhoegger Ordered By MTR Status Carrier JAIME BLANK - No MTR Required 3.000 20 F1 20 CPVCP112 1-1/2 CPVC SCH 80 111PE PE 07/16/21 5.3928 107.86 PD-800-015C 20-FOOT LGTH 4.000 2 EA 2 XPVCS90112 1-1/2 S80 PVC SXS90ELL 806-015 07/16/21 2.5757 5.15 806-015 5.000 10 EA 10 CNP81SS112 1-1/2 CP81SS 304SS SPLIT RING 07/16/21 9.9264 99.26 3/8" ROD - EMPIRE 41 SSI0150 import 6.000 1 EA 1 IPS10147 IPS 10147 PT PVC 717 CLEAR 07/16/21 16.5345 16.53 HVY BODIED CEMENT S/40/80-12 7.000 1 EA 1 IPSP70 IPS 10225 PT PVC/CPVC P-70 LOW 07/16/21 15.6893 15.69 VOC PURPLE PRIMER Subtotal Tax Any material requested for return may be subject to a restocking fee. No warranties other than those offered by the manufacturers are included. Due to the current market conditions, price and availability are subject to the terms and conditions of the manufacturer(s) at the time of shipment. Please visit our Website at www.columbianine.com for our Terms and Conditions. Thank You Market Condition Alert: Due to volatile market conditions: All Quotes for carbon steel, stainless steel, copper tube and fittings, plastic pipe and fittings, are valid for acceptance within 24 hours from the original quote date unless otherwise stated on the quote. All new sales orders must be accepted for immediate shipment and are subject to the price in effect at the time of shipment unless stated otherwise. All material is subject to prior sale. Page 1 of 1 -14 > Plant & Flanged EQUIPMENT, LLC Attention: JAIME 10101 XYLITE STREET NE BLAINE, MN 55449 PHONE: (763) 792-3870 FAX: (763) 792-3876 QUOTATION Phone: Company: RICE LAKE CONSTRUCTION Date: 7/15/2021 Quote # JAIME 7-15-21 Fax: From: Project Reference: HUTCHINSON, MN ARV ON EQ FM Tag: QTY DESCRIPTION PRICE EA TOTAL 1 1 1/2" TAP IN PIPE $167.00 $167.00 1 1 1/2" X CLOSE THRD 304 S.S. NIPPLE $5.00 $5.00 0 1 1/2" THRD APOLLO 76F S.S. BALL VALVE W/LEVER $275.00 FOB PLANT AND FLANGED PLUS FREIGHT S.S. NIPPLES ARE IMPORT Prices herein are firm for 30 days from the date quoted, subject to change after that time without notice or if quantity changes. Leadtimes quoted are subject to change prior to sale. Manufacturer's warranties apply to all products quoted. Total: $172.00 Prices herein are firm for 30 days from the date quoted, subject to change after that time without notice or if quantity changes. Leadtimes quoted are subject to change prior to sale. Manufacturer's warranties apply to all products quoted. WORK CHANGE DIRECTIVE NO.: 4 Owner: City of Hutchinson Owner's Project No.: 1_31321-03 Engineer: Nero Engineering Engineer's Project No.: 10035 Contractor: Rice Lake Construction Group Contractor's Project No.: 2127 Project: WWTF Headworks Improvements Contract Name: Letting No. 3/Project No. 21-03 Date Issued: 8/16/2021 Effective Date of Work Change Directive: 8/16/2021 Contractor is directed to proceed promptly with the following change(s): Description: Soils containing organics were discovered during the excavation for the new splitter box structure. Braun Intertec recommended a soil correction which was necessary in our opinion for the long-term stability of the new structure. The soil was able to be corrected with materials onsite so the cost change is due to additional labor and equipment. Also in this change order is the cost of two additional fittings for routing the 6" HATS force main around the existing exhaust fan into B30. Attachments: Work Change Directive Proposal No. 4 from Rice Lake. RFI #25. Purpose for the Work Change Directive: To proceed with the soil correction and ordering of materials. Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract Price and Contract Time, is issued due to: ❑ Non -agreement on pricing of proposed change. © Necessity to proceed for schedule or other reasons. Estimated Change in Contract Price and Contract Times (non -binding, preliminary): Contract Price: $6,456.42 Contract Time: 0 days Basis of estimated change in Contract Price: © Lump Sum ❑ Unit Price ❑ Cost of the Work ❑ Other Recommended by Engineer By: Jennifer Svennes Title: Project Manager Date: 8/16/2021 [increase] rd....... asel [i;o%.,e% es+:.,,a+..4 Authorized by Owner Tim Gratke Wastewater Supervisor 8/16/2021 EJCDC® C-940, Work Change Directive. Copyright' 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 1 4t�EE 00, RICE LAKE CONSTRUCTION GROUP Work Change Directive Proposal 2127-04 August 13, 2021 Nero Engineering Jennifer Svennes 7135 Madison Ave W Minneapolis, MN RE: Hutchinson WWTF Headworks Improvements — COP 4: Soil Correction T&M and Added 6" HATS FM Fittings per RFI 925. Dear Nero Engineering (Attn: Jennifer Sveenes): We propose to furnish labor, material, and equipment for the changes to the project documents represented in correspondence between RLCG and Nero engineering concerning the soil correction recommended by Braun & approved by Nero Engineering at a T&M rate. Also included is the fittings added by the engineer's response to RFI 925 to move the HATS FM to avoid the existing exhaust vent on the headworks building. All for the sum of $6,456.42 Breakdown attached. Sincerely, RICE LAKE CONSTRUCTION GROUP Jaime Barry Project Manager 22360 County Road 12 PO Box 517 Deerwood, MN 56444 PH 218-546-5519 FX 218-546-7016 PIP - Ricer LAIZE. �QRVS"�'�LJC"�')IQRV G�QLJP 22360 County Road 12, PO Boa 517 Deenvood, MN 56444 PROJECT NAME Hutchinson, MN - W WTF Headworks hnprovements RLCG PROJECT NO. 2127 Work Change Directive Proposal 04 Date: 8/13/2021 Reference: T&M for soil correction recommended by Braun & RFI #25 adding 2ea CONSTRUCTION ESTIMATE - 16" SI Pipe Modification 6" MJ 45s & MJ accessories. LABOR MATERIAL SUB EQUIP. LINE DESCRIPTION QTY UNIT RATE HOURS $ RATE TOTAL RATE TOTAL TOTAL TOTAL TOTAL Soil Correction - Excavation 1.0 LS 16.00 $82.00 $1,312.00 $0.00 $0.00 $550.00 $1,862.00 Soil Correction - Backfill&Compaction 1.0 LS 24.00 $82.00 $1,968.00 $0.00 $0.00 $785.00 $2,753.00 2ea 6"MJ 45's 2.0 EA 2.00 $82.00 $164.00 $278.60 $557.20 $0.00 $0.00 $72120 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Misc Small Tools and Materials 1.0 0.00 $0.00 $0.00 $17220 $172.20 $0.00 $0.00 $17220 5 % of labor 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sales Tax 1.0 ; -w0% 0.08 $0.00 $0.00 $57.48 $57.48 $0.00 $0.00 $57.48 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 01 42.00 $3,444.00 $786.88 $0.00 $1,335.00 $5,566 Rice Lake Mark-up on Subs-5 % $0.00 $0.00 Rice lake Mark-up @ 15 % $834.88 Bond Cost @ 1% $55.66 Total Change Order Request $6,456.42 Quote Plant & Flanged E Q U I P M E N T L L C 10101 XYLITE STREET NE BLAINE, MN 55449-5227 (763) 792-3870 (763) 792-3876 Company Name: RICE LAKE CONSTRUCTION GROUP ATTN: ACCOUNTS PAYABLE PO BOX 517 DEERWOOD, MN 56444 Attention: Quote Number: 0060968 Quote Date: 08/04/2021 Salesperson: PLT Customer Number: RIC2500 Project: RICE LAKE CONSTRUCTION c/o WASTEWATER TREATMENT FAC 1300 ADAMS ST. S.E. HUTCHINSON, MN 55350 Page: 1 Materials Quoted As: Terms: X Import Domestic Plus Freight Unless Specified F.O.B. Our Shop/Factory NET 30 DAYS Item Desc Unit Ordered Unit Price Total Price 6" MJ C153 45 Bend CL BLK 6" Mega -Lug 6" MJ BIUGask (6) 3/4x31/2 CB USA PRICE INCLUDED WITH MEGA -LUG ESTIMATED FREIGHT EACH 2.00 76.80 153.60 EACH 4.00 60.90 243.60 EACH 4.00 0.00 0.00 EACH 1.00 160.00 160.00 Total Weight: 132.00 Total Quote: $557.20 Prices herein are firm for 30 days from the date quoted, subject to change after that time without notice or if quantity changes. Lead times quoted are subject to change prior to sales. Manufacturers' warranties apply to all products quoted. Prices do not include any tax. All flanged pipe and flanged fittings quoted with Tnemec 140-1211 unless otherwise noted. FOR INTERNAL USE ONLY Customer PO# Required Date Est Ship Date Plus Freight Taxable Special Instructions: Frt Allowed Exempt Rici LAKE CONSTRUCTION GR0,Y+-' Priority (1-5) 0 Priorities: 1 = 8 hours 4 = 5 days 2 = 2 days 5 = 2 weeks 3 = 3 days TO: Nero Engineering- Frank Romano Received: Answered: RFI# 025 REQUEST FOR INFORMATION Subject: 6" HATS FM Location: Owner: City of Hutchinson Routing: Project: Hutchinson, MN WWTP Headworks Other: Drawing No: 02-CP-2 11 Spec. REQUEST The existing exhaust fan conflicts with the 6" HATS FM shown on 02-CP-2 (see attached photo). The cleanest way to fix this is to run the 6" buried potion past the 12" existing FM shown on 02-CP-2. This would mean Rice Lake would have to route the 6" HATS FM above these lines and this line may not have 6' of cover. Where this happens, Rice Lake would lay 2" rigid over the piping. Please advise. Name: Jaime Barry Company: Rice Lake Construction Date: July 26, 2021 RESPONSE bury the 6" forcen, .ao -jIble when crossing over the existing '�ne and cover with "' rigid insulation i. If cover is less than 4', please advise the -�gineer before proceeding. Name: Date: cc: Superintendent, RLCG 22360,C„ u-ity Road 12 PO Box 517 MN 56444 I 54c`-5519 - 16 F air'-~� cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. 2021 Crosspoint Church Block Party Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 8/24/202,1 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Crosspoint Church is planning a block party for August 29, 2021 between the hours of 11:00 am and 3:00 pm. For safety purposes they are asking permission to close a section of Roberts Rd. between School Rd. and Boulder St. for the duration of the event. Police Services will work in cooperation with the street dept. to ensure the appropriate barricades are placed. Crosspoint is also asking to use sound amplification equipment for the event which requires the Council's permission to operate outside the City's sound amplification ordinance. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: Funding Source: Police Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor Forcier and City Council FROM: Chief Tom Gifferson DATE: 8-17-21 RE: Cross Point Block Party This memorandum outlines the CrossPoint Church's request to hold as event on Roberts Rd between School Rd and Boulder St. on Aug 29th 2021 from 11 am and 3 pm. The event's festivities will also include the churches parking lot and parking will be in the high school parking lot. Event Name: CrossPoint Block Party Primary Contact: Matt Troyer 320-484-2133 matt@cphutch.church Event Location: CrossPoint Church 1215 Roberts Rd SW Event Dates/Times: 8-29-21 11 am-3 pm. Alcohol -N/A. Security -No security requested but we will conduct extra patrol Amplified Sound- There will be a sound system used to play music during the event Tents and Canopies -Possibly some tents and or canopies for shade Vendors- Private food vendors. Stages/Platforms-N/A Refuse -Handled Privately u HUTCHINSON A CITY ON PURPOSE. Restrooms-Handled Privately Street Closures- Roberts Rd. Between School Rd and Boulder St. City Departments affected:. Police -Monitor Event, deliver and place barricades, monitor weather and aid with planning and organization. Parks -None Streets- None. Administration -Council Action u HUTCHINSON A CITY ON PURPOSE. c� HUTCHINSON CITY COUNCIL Request for Board Action A CITY ON PURPOSE. Sgt. Eric Kilian request permission for out of state travel for training. Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 8/24/2021 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Sgt. Eric Kilian serves as a board member for SOTA (Special Operations Training Association). The NTOA (National Tactical Officers Association) is holding their National Conference in Kansas City, MO from September 11 through September 17. Sgt Kilian has asked to attend the conference as a representative of Hutchinson Police Services and SOTA. SOTA has agreed to cover the registration and hotel stay for the duration of the training. Hutchinson Police Services would cover transportation, meals and salary for the duration of the training. Sgt Kilian would drive an administrative vehicle to the event. Distance to Kansas City is 469 miles. My recommendation is to approve Sgt. Kilian's request. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 1,600.00 Funding Source: Police Budget FTE Impact: 1.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A HUTCHINSON CITY COUNCIL ntyaf Request for Board Action 7AZ Agenda Item: CONSIDER APPROVAL OF CLIENT LEASE AMENDMENT FOR RD MACHINE Department: EDA LICENSE SECTION Meeting Date: 8/24/2021 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: none Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: RD Machine, which currently rents 2,000 square feet from the City at the Hutchinson Enterprise Center, is requesting a month -to -month extension of their lease for up to 12 months. (Their current lease is up at the end of September, 2021). The City Attorney has reviewed the proposed Client Lease Amendment and found it to be satisfactory. The EDA Board is recommending approval and the document is enclosed for your review. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Approval of Client Lease Amendment and authorization for Mayor and staff to sign Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: H T HIN N ENTERPRISE CENTER CLIENT LEASE AMENDMENT Client Client Contact Address City / State / Zip Rental Space Square Feet Dates 2021 Rent i Ifyfl R❑ Machine Jeff Leway 325 Michigan Street SE Hutchinson, MN 55350 Bay 1B 2,000 30 SEP 2021 to 29 SEP 2022 $4.09 psf annually $681.67 per month To be determined This Lease Amendment ("Lease Amendment"), made this day of August, 2021 by and between the City of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350 ("City") and RD Machine ("Client"). City and Client agree as follows: 1. CLIENT SPACE City agrees to lease to Client and Client agrees to lease from City 2,000 square feet (the "Client Space") of the Hutchinson Enterprise Center (the "Facility") located at 1164 Benjamin Avenue SE., Hutchinson, Minnesota, 55350. The Client Space is shown on the attachment hereto, marked Exhibit A and made a part hereof. 2. TERM Client agrees to lease Client Space from the City on a month -by -month basis for up to one year, commencing October 1, 2021 and ending September 30, 2022. 3. ENTIRE AGREEMENT The modifications listed in this Lease Amendment constitute the entire modification to the original lease agreement between City and Client dated September 26, 2018. All other provisions of the original lease agreement remain the same. Amendments hereto shall not be valid unless in writing and signed by both parties. IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first written above. Dated: City of Hutchinson (City) By: Gary T. Forcier Title: Mayor By: Matt Jaunich Title: City Administrator Dated: RD Machine (Client) By: Jeff Leway Title: President Exhibit "A" Hutchinson Enterprise Center Bay 5 Bay 4 Bay 3 Bay 2 Bay 1A Bay 1B NORTH y cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution to approve the withdrawal form the South Central Region Emergency Agenda Item: Communications Board. Department: Police Services LICENSE SECTION Meeting Date: 8/24/2021 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: With PSAP consolidation occuring September 1, 2021 it is no longer necesarry for the City of Hutchinson to participate in the South Central Regional Emergency Communications Board. Those responsibilities will be assumed by McLeod County. The attached Resolution is required to formally withdraw from the Joint Powers Agreement entered into on May 6, 2014. The Regional Advisory Committee (RAC) voted to waive the 1 year notice to withdraw at its last meeting. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 15346 A RESOLUTION WITHDRAWING FROM PARTICIPATION IN THE SOUTH CENTRAL MINNESOTA REGIONAL RADIO BOARD WHEREAS, on May 6, 2014, the City of Hutchinson entered into a joint powers agreement with other governmental entities to allow participation in the South Central Minnesota Regional Radio Board for the purpose of administering enhancements to the statewide public safety radio communication system (ARMER) and to encourage, create and maintain functional interoperable public safety communications systems between governmental entities and south- central Minnesota; and, WHEREAS, the Hutchinson City Council recently acted to allow McLeod County to provide dispatching services for the City of Hutchinson and, with this action, the purposes for the City of Hutchinson to be a member of the South Central Minnesota Regional Radio Board agreement no longer exist; and, WHEREAS, under the South Central Minnesota Regional Radio Board Agreement and its Bylaws, the City of Hutchinson must provide a written resolution of its intent to withdraw from participation in the South Central Minnesota Regional Radio Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: That the City of Hutchinson does hereby withdraw from participation in and with the South Central Minnesota Regional Radio Board effective immediately Adopted by the city council this 24' day of August, 2021 Attest: Approved: Matthew Jaunich Gary T. Forcier City Administrator Mayor CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM SJU/21- AtbWl 0811V2021 100227 ISO #423 TUNE 2021 COMM ED 42,A 9IS 06{1317aD22 100228 Payrdl Check Payroll t/Z5{31 - 8{7/21 754.83 OWLV2021 100229 NCPERS Payrdil7{2g121-V7121 320.00 O8{L3{ Wl 100230 HART Payroll V=l - 8J n 1 611.06 09113,12021 EFT1518 EFTPS PaYrcA 7{2S121- W7121 79,Rcas Qliln f2421 EFT1519 CxF1Ad Supowil Pw(Al 7W21 - $17{21 415.78 08113{2021 EFT1520 MN "Lof Revenue Pavrnil7125121-B{7/21 15,720.72 11Fi1 T3{2021 EFT1521 Provident Life 586.16 02113{2021 EFT1522 PERA Nwi:ll712FJ21-517121 57,17E50 09113{2p11 EFT1523 Further HSA payro4l 7/Z5{31 - mfzl 141U13JI3 601,3J1021 EFT1524 MissionSguaFe PwvrcWl7J25121-a17111 3,552$1. OR/141707-1 EFT1525 vm P4moll7Mf3'1-IN7{21 460.00 0811312021 JEFT1526 MNDCP Pa"I7125121-M17j21 350.00 09Ji4{2p31 08124{2021 100231 ACE HARDWARE- 1315 ACE HARDWARE- 1790 REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 452.84 1100232 REPAIR & MAINTSUPPLIES- FIRE DEPT 235.58 OE124{2021 100233 ACE HARDWARE - 1825 ACTIVAR PLASTIC PRODUCTS GROUP APPUANCE BULB - POLICE 3.59 OR124/2021 100234 FLANGE SOCKET, REDUCER BUSHINGS -WATER 507.52 (!W3412022 100235 AUVANCEP ENGINEERING & ENVIRONMENTAL AliL1GAEN ELECTRIC WWTF & WTP SCADA DESIGNS: THRU JULY 95,41441 08124j2A21 100236 REWIRE FOUNTAIN CONTROL LIBRARYS4LJM 2,94CI33 (18124{3021 100237 ALV AIR APPARATUS INC C0Wl4S5!9MANNUAL SERVICE - FIRE DEPT 802.68 0812412021 100238 ALLLNA HEALTH SYSTEM 3RDQTR MED TRAINING- FIRE 847.53 OA/24[=l 100239 ALPHA WIRELESS AVG RADIO EQUIP SERVICE - POLICE 794.75 '3Ej24{2021 100240 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 174.24 (1694{2021 100241 AMERICAN RED CROSS fy{l4 & ${71 LIFEGUARDING CLASSES 473.00 OB1240MI 100242 ANIMAL MEDICAL CENTER ON CROW RIVER JUEYPROCMINGIBMARDIAG- POLICE zillion 0_6%3412021 100243 AP4+ A -MN CHAPTER UUCIS Cb ST CLOUD: JARED MERGES - WATER 300.00 08J24J2A21 100244 ARAwiARk 8%9 CLEANING SUPPLIES & SERVICE-'UCLUOR HUTCH 197.52. O8{74{3021 100245 A *XD'!5 OF GLENCOE INC NUT$, WASHERS, BOLTS - COMPOST 3.24 08124/2021 100246 ARTISAN BEER COMPANY COST OF GOODS SOLD - L11L>LLM HUTCH 465.45 09J24{2A21 100247 BAUER BUILT INC TIM$ FOR WWTP EQUIP 3,3ik24 08124{2.021 100248 BECK(, SHARON REFUND: AARP SMART DRIVING PROG - SR CTR 23.00 1081241421 100249 BELLBOY CORP C♦2dT OF GOODS SOLD - LIQUOR HUTCH 3rsn." 0612412021 100250 BERNICK'S SUPPkJES - MULTIPLE DEPTS 792.60 09J7412071 100251 BETTER HALF EMBROIDERY L'ITYLOGOED SHIRTS - MULTIPLE DEPTS 1,156 9 08124J2021 .100252 BEYOND BROKEN 2MlSHOW GUIDE -LIQUOR HUTCH 150.00 09�2A{303] ' 100253 BRADLEY SECURITY LLC REPAIRS & KEYS - MULTIPLE DEPTS leno,5& 0212412021 1100254 BRANDON TIRE CO PARKS MOWER TIRE REPAIR 36.28 791240021 38124/2.021 100255 BRAUN INTERTEC CORP BREAKTHRU BEVERAGE JlAY SERVICES FOR MULTIPLE PROJECTS _211W w 100256 COST OF GOODS SOLD - 6JWC*HUTCH 12,82L52 90124n021 100257 BRIAN RICK PLUMBING & HEATING BROADFENCE INC FURNAC€,TAICREPAIR - CEMETERY 200.00 0$124 f2021 100258 NEW POLICE FACILITY PROJECT 14,41650 %90(2412021 100259 RU$OL t BETTY REFUND: AARP SMART DRIVING PROG - SR CTR 28.00 78j2d{2021 100260 C & L DISTRIBUTING COST OF GOODS SOLD - LIMJL HUTCH 39,40OSS 06124{2021 100261 CARD SERVICES SUPPLIES - WATERPARK 13.96 0812412021 100262 CARLOS CREEK WINERY COST OF GOODS SOLD - LICLUM HUTCH 666.00 09{24{2021 100263 CARS ON PATROL SHOP LLC SOLUA D-CARS REPAIRS - POLICE 792.21 0912AI2021 100264 ICAYAj EDWARD UB refund for account: 3-105-9050-4-00 28.16 10E12412021 100265 CEN MAL HYDRAULICS PARTS & REPAIRS - MULTIPLE DEPTS 879.22 OR124/2021 100266 CENTRAk MCGOWAN ACETYLENE, HIGH PRESSURE- WWTP 34.72 091341�_A21 100267 CERVANTES, KAELEI REFUND: CANCELED DUE TO COVID - REC 45.00 0812412.021 100268 CHAPPELLCENTRAL INC. RENEWAIR BLOWER &%V, REFRIGERANT - WATER 3,313-78 OBJ'2412023 100269 CHEAAWLV CORP FERRIC CHLORIDE - WWTP 5,425-6$ 08J24{2021 100270 CHRAST, AARON UB refund for account: 1-065-1460-5-00 177.18 09JZ4A031 0812412021 100271 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS UB refund for account: 1-570-3730-5-02 129.01 100272 CMK PROPERTIES 64.78 0EIZ412021 100273 lCONTMOTV GROUP NEW POLICE FACILITY: CONST MGMT FEE & EXPENSES METER, FLANGE KIT - WATER 9 4.99.33 ORIZV2021 100274 CORE& MAIN LP '1r'653b 0912A12021 100275 CORRA GROUP 11JLV CREDIT REPORT - POLICE 22.00 09{2.d{3id21 100276 CSJDIESOILS MULCH-MULTIPLEDEPTS 792.64 0012412021 100277 CROW RIVER AUTO & TRUCK REPAIR VARIORS REPAIRS - PARKS 249.52 0$12"21 100279 DARWIN MONUMENT r3RANrM PAVERS FUNDED BY DONATION - PUBLIC SITES 300.00 081241`2021 100280 RENNIN NEIL & JACKIE REFUND: AARP SMART DRIVING PROG - SR CTR 46.00 0812+ar+2.021 100281 DIRECT PLASTICS CRE€ S4DE" BAG FILM FOR 2022 SEASON 1575O-08 OE12412021 100282 DLT SOLUT10NS, LLC AMDId ;DANNUALRENEWAL-HUC 1;saEQo 08124{2021 100283 DOLEEA4 JANET REFUND: AARP SMART DRIVING PROG - SR CTR 28.00 (IW2412021 100284 DRAEGER CHUCK & JAN REFUND: AARP SMART DRIVING PROG - SR CTR 46.00 O8j24{2A21 100285 6USaWF, DENNIS & TRO5XA, SHIRLEY REFUND: AARP SMART DRIVING PROG - SR CTR 46.00 OJI{24{2021 100286 EHLERS & ASSOCIATES INC 2M TIF REPORTING 7,267,SO CBIW2021 100287 EILMAN, TYLER UB refund for account: 3-380-5150-2-02 168.70 08124/2021 08124{2021 100298 !ELTGROTH, JOSEPH & LISA 100289 FARM -RITE EQUI PM ENT UB refund for account: 1-564-3100-1-00 123.98 TILT CYLINDER - PARKS 1,flM41f OW2412021 100290 FASTENAL COMPANY OPERATING SUPPLIES - MULTIPLE DEPTS 901.10 08 3 100291 FAUST SH€RYL REFUND: AARP SMART DRIVING PROG - SR CTR 28.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM BI11)�Z1- 8/2qi1 I J8124/2021 100292 FIRST ADVANTAGE LNS OCC HEALTH SOLU EMPLOYEE DRUG TESTING 88.64 06(24/2422 100293 FOSTER MECHANICAL HVAC REPAIR - LIQUOR HUTCH 123.50 002412021 100294 FRF PRODUCTIONS 7f26 & 8/2 PHOTOGRAPHY - FIRE 468.75 a6/24/2U23 100295 K"1 , MARLYS REFUND: AARP SMART DRIVING PROG - SR CTR 23.00 0812"21 100296 FURTHER August 2021 HWFSA Adm. 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C PARK AND REC ALDf Almond Milk, Lemon ffer4,Bananas 101.92 71SJ20211CREM4DE IOWA DEPT OF AGRICULTURE lan-JUri2021Fertilizer TonrkWFee 118.66 7{12J20711CRmK' N 575 COMMERCE Jum 2021 SPS fees for UH and 1!ivPM M 280.75 1115J20211CREEC&IDE MN NURSERY & LANDSCAPE ASSOC 2021 MEmbership dues 4050.00 Ff77Ji071C_RFfK51Q# JJ712021,FINANCE A7&TV50010080 FRAUDULENT 10771-9_9 23.02 AMAZON CILV Hall baUpolnt pens 71 IZU1 FINANCE IWAkL-NWT City Hall -pqV machine jovvnl vnlr 91.56 71912021 FINANCE HARTFORD FIRE INSURANCE CO Flood insurance for new PD construction Apm_!D0 7/17J=1 I FINANCE AMAZIJN CWCenter - colorpnlnTwMer 18.10 7/fOf 2021 FINANCE CASH WISE FOODS 5LVAm for Directors Picnic to 6t r staff 347.01 7/1512UZI FINANCE MINNESOTAGFOA MNGFOAConference - +Sri R. 230.00 7f15}202fiFINANCE MINNESOTAGFOA MNGFOAConference-JustinJ. 230.00 W/ 2021 FINANCE MINNESOTAGFOA G CA, annual dues - A Reid Justin 1 340.00 7J1J202�LaQUORHUTCH FACEBOOK FacebookadMertWng 37.62 IAMAZOPI Srsilui up desk- mrigimamIcsrtqui5tfrom VSheiltnba 194.16 _71012021L]QU013HUTCH V151202111-4QUOR HUTCH I DOLLAR TREE Plastic tablecloths for Wine Sale Event 8.63 7/3q70Z1LLIQUOR HUTCH MENARDS HUTCHINSON Misc c*;kn1nI9 and apemling Stlpp414% 101.68 .711612021 taQ R'HUTCH RITE INC MwUNIV Cloud Retailer POS fee 267.19 7n-wo�lI LIQUOR HUTCH EIG CONSTANTCONTACT.COM 7/29/2021jLIQUQR HUTCH T{UE BRANDS MckmlNy email blast advertWng fee 70.00 Beer 6 pack rings 222.00. PUBLIC WORKS �MAV20N_ 711512021. PUBLIC WORKS AMAZON CBF11 eryrnrwrn R streamers wp pipe AT ings 59.50 85.98. MU "iM LOGMEIN GOTOMEETING GGtorg ewUrig 545alpWn for HR 155.34 7/21V=1 EDA RUNNING'SSUPPLY PPE hearJngprnwJun 34.51 71747021 7122J2021 EDA CAS-Y'S EDA al16WAY ISM for lawnmower 6.38 Lunches for finance team 66.22 7/Uj21,R1j EDA rksfys On for lawn mower 5.37 7/26f2021 EDA ECONOMIC DEVELOPMENT ASSN OF MN Webfnarfee 10.00 EDA WAL-MART Snacks for HR worksho 5.20 _7_/26JM1 ]/ 2021 EDA :511 WISE FOODS Snabtifor HR Workshap 9.99 713012021 EDA MUDDY COW HUTCHINSON Lunches for EDA Board meeting 124.02 7JS12 I POLICE JcAftaxs TactrW Winter boots 159.99 7/51202f POLICE JAJYA213M Rifle Saddle 65.00 7f 15J2021 POLICE POLICE RECORDS MGMT Case file irtgttralnirlg 149.00 7/2112021,POLICE IAMQDN eaP4r 10.99 7f2/20Z1iFIRE I RYAN CHEVROLET CADILLAC *** NEW RESCUE ***front burfil3ul+alr¢b P,41�.00 7/5/2_021 FIRE JCENIEK Gatorade for FFmA3M multi -hour fire 50.15 715O02C FIRE IDOMINO'S PIZZA Food for FF Warlung multi -hour fire 77.54 __7Y5/2_021�FIRE Ci1LVER5pF HUTCHINSON Food for FF Wcirkin multi -hour fire 203.64 ]/1g}20211 FIRE CASH WISE FOODS Cases of bottled water 57.87 _7/15/202f, FIRE CASH WISE FOODS 7j15J2N11FIRE CASH WISE FOODS Caff-ee and wpPNeN for station 43.96 35.00 ICIT1' DIRECTORS PICNIC SUPPLIES 7/x2f20QS FIRE CASf3 5 7 7 1 FIR€ CASH WISE FOODS isAPETY COMMITTEE CITY WORKER CPR CLASS, donuts for breaktime 15.98 LOKEP sheet cake for new FFfrad a pkrinin& 49.99. Department Purchasing Card Activity - July ML Date Dept Vendor Name Description Amount 7/30/2021 FIRE CASH WISE FOODS Cases of water and gatorade 73,19 7/5/2021 IT AMAZON AMAZON Hard Drive for Tony Hand 31,99 7/5/2021 IT Toner for Maggie 419.78 7/9/2021 IT AMAZON Headset and mouse for Matt Maiers 59.98 7/15/2021 IT AMAZON Shayla failed scanner 769.98 7/26/2021 IT AMAZON Speakers for Ilea Paulson 12.41 7/26/2021 IT AMAZON US8 hubs 57.96 7/29/2021 IT ZOHO CORPORATION Manage Engine Service Desk 539.27 7/29/2021 IT ZOHO CORPORATION Manage Engine Service Desk 31.70 7/29/2021 IT ZOHO CORPORATION Manage Engine Service Desk 311.70 7/29/2021 IT ZOHO CORPORATION Manage Engine Service Desk 31.70 7/29/2021 IT ZOHO CORPORATION Manage Engine Service Desk 26.42 7/29/2021 IT ZOHO CORPORATION Manage Engine Service Desk 26.42 7/29/2021 IT ZOHO CORPORATION Manage Engine Service Desk 10.57 7/29/2021 IT ZOHO CORPORATION Manage Engine Service Desk 42.27 7/29/2021 IT ZOHO CORPORATION Manage Engine Service Desk 36,98 7/29/2021 IT ZOHO CORPORATION Manage Engine Service Desk Manage Engine Service Desk 68,68 63.40 7/29/2021 IT ZOHO CORPORATION 7/29/2021 IT LOGMEIN GOTOMEETING GoToMeeting LD for Tom and Matt 10.79 Total -P-Cards: $ 18,858.73 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 8/11/21 - 8/24/21 Check Date Check 08/24/2021 100278 Total - Check Register B: Vendor or_ _�- CROW RIVER GLASS INC. Description J 2019 EXPLORER WINDSHIELD - POLICE + _ Amount 738.37 S 738.37 - HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Public Hearing for Water & Wastewater SCADA System Improvements Project Agenda Item: (1-6/P21-06) Department: PW/Eng LICENSE SECTION Meeting Date: 8/24/2021 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑� Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff will be communicating project related scope, schedule and estimated cost information during the hearing. The anticipated bid opening date is Tuesday, September 21st (11:00 AM). BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15342 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 6/PROJECT NO. 21-06 WHEREAS, a resolution of the City Council adopted the 24th day of August 2021, fixed a date for a Council Hearing on the following improvements: Water & Wastewater SCADA System Improvements Project: In general, work consists of the removal of existing programmable logic controllers (PLCs), operator interface terminals (OITs), radios, and the supply and installation of new PI -Cs, OITs, radios, and other appurtenances for improvements to existing control panels within the Water and Wastewater systems. This also includes providing new supervisory control and data acquisition (SCADA) servers and software and implementing system monitoring redundancies. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 10th day of August 2021. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 24th day of August 2021. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 15343 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 6/PROJECT NO. 21-06 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications for the following described improvement: Water & Wastewater SCADA System Improvements Project: In general, work consists of the removal of existing programmable logic controllers (PLCs), operator interface terminals (OITs), radios, and the supply and installation of new PLCs, OITs, radios, and other appurtenances for improvements to existing control panels within the Water and Wastewater systems. This also includes providing new supervisory control and data acquisition (SCADA) servers and software and implementing system monitoring redundancies. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 11:00 am on Tuesday, September 21st, 2021, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, September 28th, 2021 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 24th day of August 2021. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO. 8433 ADVERTISEMENT FOR BIDS LETTING NO.6/PROJECT NO. 21-06 TO WHOM IT MAY CONCERN: Hutchinson, Minnesota Dated:08/24/2021 The City Council of the Cityof Hutchinson, Minnesota, will receive bids at the Hutchinson City Center, Engineering Office,111 Hassan St SE, Hutchinson MN, until 11:00 am on Tuesday, September 21, 2021, for the making of the following described local improvement: 1-6/1321-06: Water & Wastewater SCADA System Improvements Project: In general, work consists of the removal of existing programmable logic controllers (PLCs), operator interface terminals (OITs), radios, and the supply and installation of new PLCs, OITs, radios, and other appurtenances for improvements to existing control panels within the Water and Wastewater systems. This also includes providing newsupervisorycontrol and data acquisition (SCADA) servers and software and implementing system monitoring redundancies. all in accordance with the Plans and Specifications on file in the Engineering Office Immediately following expiration of the time for receiving bids, the City Administrator and/or Director of Public Works/City Engineer will publicly open bids, in the Council Chambers at the Hutchinson City Center. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, September 28, 2021 in the Council Chambers of the Hutchinson City Center. All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond orcertified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid. Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper Plans and Specifications are expected to be available 09/03/2021 Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $30.00 by inputting Quest project #7978231 on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632-or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of project documents is available for a nonrefundable price of $80.00 per set, which includes applicable sales tax and shipping. Please make yourcheck payable to Cityof Hutchinson and send itto Hutchinson City Center, Attn: Plans & Specs,111 Hassan St SE, Hutchinson MN 55350. Please contact us at 320-234-4209 if you have any questions. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN or purchase the paper setof the bidding documents from the Cityof Hutchinson. Any bids submitted by contractors not on the Plan Holder List will not be considered at the time for opening of bids and will be returned to the contractor. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matthew Jaunich, City Administrator PUBLISH IN HUTCHINSON LEADER ON WEDNESDAY, AUGUST 25TH, 2021 AND WEDNESDAY, SEPTEMBER 1ST, 2021. PUBLISH IN FINANCE & COMMERCE ON WEDNESDAY, AUGUST 25TH, 2021 AND WEDNESDAY, SEPTEMBER 1ST, 2021. HUTCHINSON CITY COUNCIL Cityaf Request for Board Action 79 =-n-? Agenda Item: Resolution Approving American with Disabilities Act Transition Plan - Roadways Department: PW/Engineering LICENSE SECTION Meeting Date: 8/24/2021 Application Complete N/A Contact: John Paulson/Kent Exner Agenda Item Type: Presenter: John Paulson/Kent Exner Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Americans with Disabilities Act (ADA), enacted on July 26, 1990, is a civil rights law prohibiting discrimination against individuals on the basis of disability. This includes pedestrian corridors within public right of way. Over the last 4 years City staff has conducted self -evaluations of its public right-of-ways as required by Title 11 of ADA, 28 CFR, Part 35 Sec. 35.105 and Sec. 35.150. These evaluations included right-of-way infrastructure such as sidewalks and trails, pedestrian ramps, and traffic control devices owned and operated by the City. The evaluations covered: > 31 miles of sidewalks >26 miles of trails - 1151 curb ramps - 5 pedestrian crossings with RRFB signals - 12 public parking lots in the downtown area To help bring infrastructure with City right-of-way into ADA compliance the City developed an ADA Transition Plan detailing how the organization will ensure that all the facilities are accessible to all individuals. The City ADA Transition Plan seizes the opportunity to improve any ADA non -compliant infrastructure during street reconstruction projects such as annual road reconstruction projects. This plan covers infrastructure and services in City right-of-way and is not intended to address all ADA requirements such as employment or telecommunications. The City of Hutchinson has identified specific locations as priority areas for planned accessibility improvement projects. These areas have been selected due to their proximity to specific land uses such as schools, government offices and medical facilities, as well as from the receipt of public comments. • ISD #423 Safe Routes to School Plan area • Downtown Area • South Business Area • City Parks Access • City of Hutchinson Transportation Plan (2012) City staff will be available to present an overview of the plan and to answer any questions that you or the public may have. BOARD ACTION REQUESTED: None. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON A CITY ON PURPOSE. Introduction Transition Plan Need and Purpose The Americans with Disabilities Act (ADA), enacted on July 26, 1990, is a civil rights law prohibiting discrimination against individuals on the basis of disability. ADA consists of five titles outlining protections in the following areas: 1. Employment 2. State and local government services 3. Public accommodations 4. Telecommunications 5. Miscellaneous Provisions Title II of ADA pertains to the programs, activities and services public entities provide. Asa provider of public transportation services and programs, the City of Hutchinson must comply with this section of the Act as it specifically applies to public service agencies. Title II of ADA provides that, "...no qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of a public entity, or be subjected to discrimination by any such entity." (42 USC. Sec. 12132; 28 CFR. Sec. 35.130) As required by Title II of ADA, 28 CFR. Part 35 Sec. 35.105 and Sec. 35.150, the City has conducted a self -evaluation of its facilities within public rights of way and has developed this Transition Plan detailing how the organization will ensure that all of those facilities are accessible to all individuals. ADA and its Relationship to Other Laws Title II of ADA is companion legislation to two previous federal statutes and regulations: the Architectural Barriers Acts of 1968 and Section 504 of the Rehabilitation Act of 1973. The Architectural Barriers Act of 1968 is a Federal law that requires facilities designed, built, altered or leased with Federal funds to be accessible. The Architectural Barriers Act marks one of the first efforts to ensure access to the built environment. Section 504 of the Rehabilitation Act of 1973 is a Federal law that protects qualified individuals from discrimination based on their disability. The nondiscrimination requirements of the law apply to employers and organizations that receive financial assistance from any Federal department or agency. Title II of ADA extended this coverage to all state and local government entities, regardless of whether they receive federal funding or not. Agency Requirements Under Title II, the City must meet these general requirements: • Must operate their programs so that, when viewed in their entirety, the programs are accessible to and useable by individuals with disabilities (28 C.F.R. Sec. 35.150). • May not refuse to allow a person with a disability to participate in a service, program or activity simply because the person has a disability (28 C.F.R. Sec. 35.130 (a). • Must make reasonable modifications in policies, practices and procedures that deny equal access to individuals with disabilities unless a fundamental alteration in the program would result (28 C.F.R. Sec. 35.130(b) (7). • May not provide services or benefits to individuals with disabilities through programs that are separate or different unless the separate or different measures are necessary to ensure that benefits and services are equally effective (28 C.F.R. Sec. 35.130(b)(iv) & (d). • Must take appropriate steps to ensure that communications with applicants, participants and members of the public with disabilities are as effective as communications with others (29 C.F.R. Sec. 35.160(a). • Must designate at least one responsible employee to coordinate ADA compliance [28 CFR Sec. 35.107(a)]. This person is often referred to as the "ADA Coordinator." The public entity must provide the ADA coordinator's name, office address, and telephone number to all interested individuals [28 CFR Sec. 35.107(a)]. • Must provide notice of ADA requirements. All public entities, regardless of size, must provide information about the rights and protections of Title II to applicants, participants, beneficiaries, employees, and other interested persons [28 CFR Sec. 35,106]. The notice must include the identification of the employee serving as the ADA coordinator and must provide this information on an ongoing basis [28 CFR Sec. 104.8(a)]. • Must establish a grievance procedure. Public entities must adopt and publish grievance procedures providing for prompt and equitable resolution of complaints [28 CFR Sec. 35.107(b)]. This requirement provides for a timely resolution of all problems or conflicts related to ADA compliance before they escalate to litigation and/or the federal complaint process. This document has been created t❑ specifically cover accessibility within the public rights of way and does not include information on City of Hutchinson programs, practices, or building facilities not related to public rights of way. Self -Evaluation Overview The City of Hutchinson is required, under Title II of the Americans with Disabilities Act (ADA) and 28CFR35.105, to perform a self -evaluation of its current transportation infrastructure policies, practices, and programs. This self -evaluation will identify what policies and practices impact accessibility and examine how the City implements these policies. The goal of the self - evaluation is to verify that, in implementing the City's policies and practices, the department is providing accessibility and not adversely affecting the full participation of individuals with disabilities. The self -evaluation also examines the condition of the City's Pedestrian Circulation Route/Pedestrian Access Route) (PCR/PAR) and identifies potential need for PCR/PAR infrastructure improvements. This will include the sidewalks, curb ramps, bicycle/pedestrian trails, traffic control signals and transit facilities that are located within the City rights of way. Any barriers to accessibility identified in the self -evaluation and the remedy to the identified barrier are set out in this transition plan. Summary From 2016 through 2019, the City of Hutchinson conducted an inventory of pedestrian facilities within its public right of way consisting of the evaluation of the following facilities: • 31.18 miles of sidewalks • 1151 curb ramps • 26.51 miles of trails (does not include 4.25 miles of Luce Line State Trail) • 0 traffic control signals (all TCS are in MnDOT ROW) • 5 pedestrian crossings with RRFB signals (in City ROW) • 12 public downtown parking lots A detailed evaluation on how these facilities relate to ADA standards is found in Appendix E and will be updated periodically. Policies and Practices Previous Practices Since the adoption of the ADA, City of Hutchinson has striven to provide accessible pedestrian features as part of the City capital improvement projects. As additional information was made available as to the methods of providing accessible pedestrian features, the City updated their procedures to accommodate these methods. Recent City projects that involved ADA improvements to sidewalks/trails and pedestrian ramps include: • UP20-01— Main Street Reconstruction • UP20-02 — Highway 7 & Montana Street Crossing Improvements • UP19-01- 5th Ave S Recon SAP 133-108-006 • L2P19-02 - South Grade Rd Corridor Imp SAP 133-130-002 • UP18-01 - Century Ave SE Recon SAP 133-125-002 Policy The City of Hutchinson's goal is to continue to provide accessible pedestrian design features as part of the City capital improvement projects. The City has established ADA design standards and procedures as listed in Appendix G. These standards and procedures will be kept up to date with nationwide and local best management practices. The City will consider and respond to all accessibility improvement requests. All accessibility improvements that have been deemed reasonable will be scheduled consistent with transportation priorities. The City will coordinate with external agencies to ensure that all new or altered pedestrian facilities within the City jurisdiction are ADA compliant to the maximum extent feasible. Maintenance of pedestrian facilities within the public right of way will continue to follow the policies and ordinances set forth by the City. • § 90.12. Right -of -Way Patching, Restoration, and Construction • § 90.15. Other Obligations • City of Hutchinson Sidewalk Policy Requests for accessibility improvements can be submitted to the City Engineer. Contact information for the City Engineer is located in Appendix A. Improvement Schedule Priority Areas The City of Hutchinson has identified specific locations as priority areas for planned accessibility improvement projects. These areas have been selected due to their proximity to specific land uses such as schools, government offices and medical facilities, as well as from the receipt of public comments. The priority areas as identified in the 2019 self -evaluation are as follows: • ISD #423 Safe Routes to School Plan area • Downtown Area • South Business Area • City Parks Access • City of Hutchinson Transportation Plan (2012) Additional priority will be given to any location where an improvement project or alteration was constructed after January 26, 1991, and accessibility features were omitted. External Agency Coordination Many other agencies are responsible for pedestrian facilities within the jurisdiction of the City of Hutchinson. The City will coordinate with those agencies to track and assist in the facilitation of the elimination of accessibility barriers along their routes. Schedule The City of Hutchinson has set the following schedule goals for improving the accessibility of its pedestrian facilities within the City jurisdiction: • Incorporate ADA compliant infrastructure to the maximum extent practicable on all City street improvement projects. 100% of accessibility features that are to be reconstructed will be ADA compliant, whenever feasible. • Accessibility features within the priority areas identified will be made ADA compliant based on available resources. • Reasonable accommodation will be made by the City to address specific ADA infrastructure on a case by case basis and as resources are available. ADA Coordinator In accordance with 28 CFR 35.107(a), the City of Hutchinson has identified an ADA Title II Coordinator to oversee the City policies and procedures. Contact information for this individual is located in Appendix A. Implementation Schedule Methodology The City of Hutchinson will utilize two methods for upgrading pedestrian facilities to the current ADA standards. The first and most comprehensive of the two methods are the scheduled street and utility improvement projects. All pedestrian facilities impacted by these projects will be upgraded to current ADA accessibility standards. The second method is the stand alone sidewalk and ADA accessibility improvement project. These projects will be incorporated into the Capital Improvement Program (CIP) on a case by case basis as determined by City of Hutchinson staff. The City CIP, which includes a detailed schedule and budget for specific improvements, is included in Appendix F. Public Outreach The City of Hutchinson recognizes that public participation is an important component in the development of this document. Input from the community has been gathered and used to help define priority areas for improvements within the jurisdiction of the City of Hutchinson. Public outreach for the creation of this document consisted of the following activities: • City of Hutchinson Website Posting • Hutchinson City Council Presentation This document was also available for public comment. A summary of comments received and detailed information regarding the public outreach activities are located in Appendix C. Grievance Procedure Under the Americans with Disabilities Act, each agency is required to publish its responsibilities in regards to the ADA. A draft of this public notice is provided in Appendix D. If users of the City of Hutchinson facilities and services believe the City has not provided reasonable accommodation, they have the right to file a grievance. In accordance with 28 CFR 35.107(b), the City has developed a grievance procedure for the purpose of the prompt and equitable resolution of citizens' complaints, concerns, comments, and other grievances. This grievance procedure is outlined in Appendix D. Monitor the Progress This document will continue to be updated as conditions within the City evolve. The appendices in this document will be updated periodically, while the main body of the document will be updated every 5 years with a future update schedule to be developed at that time. With each main body update, a public comment period will be established to continue the public outreach. Appendices A. Contact Information B. Glossary of Terms C. Public Outreach D. Grievance Procedure E. Self -Evaluation Results - Public Right of Way F. Schedule/Budget Information - Public Right of Way G. Agency Design Standards and Procedures H. Maintenance ❑f ADA Facilities in Public Right of Way 1. City Public Parking Lots Handicapped Parking Self Evaluation Appendix A - Contact Information ADA. Title 11 Coordinator Name: City Administrator Address: 111 Hassan Street SE Hutchinson, MN 55350 Phone: 320.234.5650 Fax: 320.234.4240 E-mail: miaunich@ci.hutchinson.mn.us Public Right ❑f Ways ADA Implementation Coordinator Name: City Engineer Address: 111 Hassan Street SE Hutchinson, MN 55350 Phone: 320.234.4209 Fax: 320.234.4240 E-mail: kexner@ci.hutchinson.mn.us Appendix B - Glossary of Terms ABA: See Architectural Barriers Act. ADA: See Americans with Disabilities Act. ADA Transition Plan: City of Hutchinson's plan that identifies accessibility needs, the process to fully integrate accessibility improvements into the City's Capital Improvement Plan, and ensures all transportation facilities, building, services, programs, and activities are accessible to all individuals. ADAAG: See Americans with Disabilities Act Accessibility Guidelines. Accessible: A facility that provides access to people with disabilities using the design requirements of the ADA. Accessible Pedestrian Signal (APS): A device that communicates information about the WALK phase in audible and vibrotactile formats. Alteration: A change to a facility in the public right-of-way that affects or could affect access, circulation, or use. An alteration must not decrease or have the effect of decreasing the accessibility of a facility or an accessible connection to an adjacent building or site. Americans with Disabilities Act (ADA): The Americans with Disabilities Act; Civil rights legislation passed in 1990 and effective July 1992. The ADA sets design guidelines for accessibility to public facilities, including sidewalks and trails, by individuals with disabilities. Americans with Disabilities Act Accessibility Guidelines (ADAAG): contains scoping and technical requirements for accessibility to buildings and public facilities by individuals with disabilities under the Americans with Disabilities Act (ADA) of 1990. APS: See Accessible Pedestrian Signal. Architectural Barriers Act (ABA): Federal law that requires facilities designed, built, altered or leased with Federal funds to be accessible. The Architectural Barriers Act marks one of the first efforts to ensure access to the built environment. Capital Improvement Program (CIP): The CIP for the City of Hutchinson includes an annual capital budget and a five-year plan for funding the new construction and reconstruction projects on the City's transportation system and facilities. Detectable Warning: A surface feature of truncated domes, built in or applied to the walking surface to indicate an upcoming change from pedestrian to vehicular way. DOJ: See United States Department of Justice Federal Highway Administration (FHWA): A branch of the US Department of Transportation that administers the federal -aid Highway Program, providing financial assistance to states to construct and improve highways, urban and rural roads, and bridges. FHWA: See Federal Highway Administration Pedestrian Access Route (PAR): A continuous and unobstructed walkway within a pedestrian circulation path that provides accessibility. Pedestrian Circulation Route (PCR): A prepared exterior or interior way of passage provided for pedestrian travel. PROWAG: An acronym for the Guidelines forAccessible Public Rights -of -Way issued in 2005 by the U. S. Access Board. This guidance addresses roadway design practices, slope, and terrain related to pedestrian access to walkways and streets, including crosswalks, curb ramps, street furnishings, pedestrian signals, parking, and other components of public rights -of -way. Right of Way: A general term denoting land, property, or interest therein, usually in a strip, acquired for the network of streets, sidewalks, and trails creating public pedestrian access within a public entity's jurisdictional limits. Section 504: The section of the Rehabilitation Act that prohibits discrimination by any program or activity conducted by the federal government. Uniform Accessibility Standards (UFAS): Accessibility standards that all federal agencies are required to meet; includes scoping and technical specifications. United States Access Board: An independent federal agency that develops and maintains design criteria for buildings and other improvements, transit vehicles, telecommunications equipment, and electronic and information technology. It also enforces accessibility standards that cover federally funded facilities. United States Department of Justice (DOJ): The United States Department of Justice (often referred to as the Justice Department or DOJ), is the United States federal executive department responsible for the enforcement of the law and administration of justice. Appendix C - Public Outreach Public outreach for the creation of this document consisted of the following activities: • Public Meeting — A Public Meeting on the ADA Transition Plan held on August 24, 2021 at the regularly scheduled City Council meeting. • Notice ❑n City Facebook Page — A notice was published prior to the public meeting on the City Facebook page in August 2021, giving the time and the date of the public meeting on the plan. It also provided the City website information t❑ access the electronic version of the plan for review. • The draft plan was posted ❑n the City website prior to the public meeting. Appendix D - Grievance Procedure ,I2+2.�"'r ► C7 As part of the ADA requirements the City of Hutchinson has posted the following notice outlining its ADA requirements: ITICE UNDER THE AMERICANS TH DISABILITIES ACT In accordance with the requirements of title II of the Americans with Disabilities Act of 1990, the City of Hutchinson will not discriminate against qualified individuals with disabilities on the basis of disability in City services, programs, or activities. Employment: The City does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under title I of the Americans with Disabilities Act (ADA). Effective Communication: The City will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the City's programs, services, and activities, including qualified sign language interpreters, documents in Braille, and other ways of making information and communications accessible to people who have speech, hearing, or vision impairments. Modifications to Policies and Procedures: The City will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all City programs, services, and activities. For example, individuals with service animals are welcomed in City offices, even where pets are generally prohibited. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a City program, service, or activity, of the City of Hutchinson should contact the office of the City Administrator, 111 Hassan Street SE, Hutchinson, MN 55350 or (320)234-5650 as soon as possible but no later than 48 hours before the scheduled event. The ADA does not require the City of Hutchinson to take any action that would fundamentally alter the nature of its programs or services, or impose an undue financial or administrative burden. Complaints that a program, service, or activity of the City of Hutchinson is not accessible to persons with disabilities should be directed to the office of the City Administrator, 111 Hassan Street SE, Hutchinson, MN 55350 or (320)234-5650. The City will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications of policy, such as retrieving items from locations that are open to the public but are not accessible to persons who use wheelchairs. City of Hutchinson Grievance Procedure under the Americans with Disabilities Act This Grievance Procedure is established to meet the requirements of the Americans with Disabilities Act of 1990 ("ADA"). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits by the City of Hutchinson. The City of Hutchinson's Personnel Policy governs employment -related complaints of disability discrimination. The complaint should be in writing and contain information about the alleged discrimination such as name, address, phone number of complainant and location, date, and description of the problem. Alternative means of filing complaints, such as personal interviews or a tape recording of the complaint, will be made available for persons with disabilities upon request. The complaint should be submitted by the grievant and/or his/her designee as soon as possible but no later than 60 calendar days after the alleged violation to: Office of the City Administrator 111 Hassan Street SE Hutchinson, MN 55350 Within 15 calendar days after receipt of the complaint, City Administrator or his/her designee will meet with the complainant to discuss the complaint and the possible resolutions. Within 15 calendar days of the meeting, City Administrator or his/her designee will respond in writing, and where appropriate, in a format accessible to the complainant, such as large print, Braille, or audio tape. The response will explain the position of the City of Hutchinson and offer options for substantive resolution of the complaint. If the response by the City Administrator or his/her designee does not satisfactorily resolve the issue, the complainant and/or his/her designee may appeal the decision within 15 calendar days after receipt of the response to the City Administrator or his/her designee. Within 15 calendar days after receipt of the appeal, the City Administrator or his/her designee will meet with the complainant to discuss the complaint and possible resolutions. Within 15 calendar days after the meeting, the City Administrator or his/her designee will respond in writing, and, where appropriate, in a format accessible to the complainant, with a final resolution of the complaint. All written complaints received by the City Administrator or his/her designee designee, appeals to the City Administrator or his/her designee designee, and responses from the City of Hutchinson will be retained by the City of Hutchinson for at least seven years. The City will consider all specific grievances within its particular context or setting. Furthermore, the City will consider many varying circumstances including: 1) the nature of the access to services, programs, or facilities at issue; 2) the specific nature of the disability; 3) the essential eligibility requirements for participation; 4) the health and safety of others: and 5) the degree to which an accommodation would constitute a fundamental alteration to the program, service, or facility, or cause an undue hardship to the City of Hutchinson. Accordingly, the resolution by the City of Hutchinson of any one grievance does not constitute a precedent upon which the county is bound or upon which other complaining parties may rely. File Maintenance The City shall maintain ADA grievance files for a period of seven years. Complaints of Title II violations may also be filed with the DOJ within 180 days of the date of discrimination. In certain situations, cases may be referred to a mediation program sponsored by the Department of Justice (DOJ). The DOJ may bring a lawsuit where it has investigated a matter and has been unable to resolve violations. For more information, contact: U.S. Department of Justice Civil Rights Division 950 Pennsylvania Avenue, N.W. Disability Rights Section - NYA Washington, D.C. 20530 www.ada.gov (800) 514-0301 (voice — tol I free) (800) 514-0383 (TTY) Title II may also be enforced through private lawsuits in Federal court. It is not necessary to file a complaint with the DOJ or any other Federal agency, or to receive a "right -to -sue" letter, before going to court. VTitle II of the Americans with Disabilities Act 4 00 M" Section 504 of the Rehabilitation Act of 1973 H UTCH I NSON Discrimination Complaint Grievance Form A CITY ON PURPOSE. Instructions: Please fill out this form completely, in black ink or type. Sign and return to the address on page 3. Complainant: Address: City, State and Zip Code: Telephone (Home/mobile): (Work): Person Discriminated Against (if other than the complainant): Address: City, State and Zip Code: Telephone (Home/mobile): (Work): Government, or organization, or institution which you believe has discriminated: L1M11T- Address: City, State and Zip Code: Telephone: When did the discrimination occur (date/ period of time): Describe the acts of discrimination and/or alleged violation providing the name(s) where possible, of the individuals who discriminated (attached additional pages if necessary): Have efforts been made to resolve this complaint through the internal grievance procedure of the government, organization, or institution? r - R7 If yes, what is the status of the grievance? Has the complaint been filed with another bureau of the Department of Justice or any other Federal, State, or local civil rights agency or court? Yes No If yes: Agency or Court: Contact Person: Address: City, State and Zip Code: Telephone: Date Filed: Do you intend to file with another agency or court? Yes No Agency or Court: Address: City, State and Zip Code: Telephone: Signature: Date: Appendix E - Self -Evaluation Results - Public Right of Way This initial self -evaluation of pedestrian facilities yielded the following results: • 54% of sidewalk and trail segments met accessibility criteria • 33% of curb ramps met accessibility criteria • 1% intersection crossings did not have any curb ramps • 100% of traffic control signals (MnDOT owned) had push buttons that are accessible, or had the pedestrian indications on recall • 100% of pedestrian crossing signals (RRFB) met accessibility criteria Insert detailed self -evaluation results here; Detailed self -evaluation information is available for the following infrastructure upon request: • Ped ramps • Sidewalks • City Parking Lots • RRFBs locations Appendix F - Schedule / Budget Information Cost Information Unit Prices Construction costs for upgrading facilities can vary depending on each individual improvement and conditions of each site. Costs can also vary on the type and size of project the improvements are associated with. Listed below are representative 2011 costs for some typical accessibility improvements based on if the improvements are included as part of a retrofit type project, or as part of a larger comprehensive capital improvement project. Intersection corner ADA improvement retrofit: +/- $4,000 per corner Sidewalk / Trail ADA improvement retrofit: +/- $8.00 per SF Priority Areas Based on the results of the self -evaluation, the estimate costs associated with eliminating accessibility barriers within the targeted priority areas is as follows: • ISD #423 Safe Routes to Schools areas o $758,080 • Downtown Area o $324,544 • South Business Area o $277,920 • City Parks Access o $36,000 Entire Jurisdiction Based on the results of the self -evaluation, the estimate costs associated with providing ADA accessibility within the entire jurisdiction is $1,396,544. This amount signifies a significant investment that the City of Hutchinson is committed to making in the upcoming years. A systematic approach to providing accessibility will be taken in order to absorb the cost into the City of Hutchinson budget for improvements to the public right of way. The City of Hutchinson will continue to incorporate ADA accessibility standards for all projects part of the City of Hutchinson's 5 year Capital Improvement Plan. The City of Hutchinson's 5 year Capital Improvement Plan is available upon request at Hutchinson City Center. Appendix G - Agency ADA Design Standards and Procedures Design Procedures Intersection Corners Curb ramps or blended transitions will attempt to be constructed or upgraded to achieve compliance within all capital improvement projects. There may be limitations which make it technically infeasible for an intersection corner to achieve full accessibility within the scope of any project. Those limitations will be noted and those intersection corners will remain on the transition plan. As future projects or opportunities arise, those intersection corners shall continue to be incorporated into future work. Regardless on if full compliance can be achieved or not, each intersection corner shall be made as compliant as possible in accordance with the judgment of City staff. Sidewalks / Trails Sidewalks and trails will attempt to be constructed or upgraded to achieve compliance within all capital improvement projects. There may be limitations which make it technically infeasible for segments of sidewalks or trails to achieve full accessibility within the scope of any project. Those limitations will be noted and those segments will remain on the transition plan. As future projects or opportunities arise, those segments shall continue to be incorporated into future work. Regardless on if full compliance can be achieved or not, every sidewalk or trail shall be made as compliant as possible in accordance with the judgment of City staff. Traffic Control Signals Traffic control signals will attempt to be constructed or upgraded to achieve compliance within all capital improvement projects. There may be limitations which make it technically infeasible for individual traffic control signal locations to achieve full accessibility within the scope of any project. Those limitations will be noted and those locations will remain on the transition plan. As future projects or opportunities arise, those locations shall continue to be incorporated into future work. Regardless on if full compliance can be achieved or not, each traffic signal control location shall be made as compliant as possible in accordance with the judgment of City staff. Bus Stops Currently there are no designated bus stops in the City of Hutchinson. Should bus stops get installed in the future, the City will ensure these facilities meet all appropriate accessibility standards. Other Transit Facilities Currently there are no additional transit facilities in the City of Hutchinson. When and if they are constructed, the City will work to ensure those facilities meet all appropriate accessibility standards. Other policies, practices and programs Policies, practices and programs not identified in this document will follow the applicable ADA standards. Design Standards The City of Hutchinson has PROWAG, as adopted by the Minnesota ❑epartment of Transportation (MnDOT), as its design standard. A copy of this document is included in the following pages of this appendix. Appendix H - Maintenance of ADA Facilities in Public Right of Way Policy Maintenance Sidewalks/Curb Ramps/Trails Sidewalk, curb ramp, and trail maintenance within the City of Hutchinson corporate limits is generally the responsibility of the adjacent landowner to maintain. A copy of the City's ordinances pertaining to sidewalk, trail, and curb ramp maintenance can be found after this section. Maintenance activities performed by adjacent landowners generally includes, but is not limited to snow removal, mowing adjacent to sidewalk/trail/boulevard, replacing cracked sections in which a lip of greater than %" is present, tapering lips less than %". The City is responsible for replacing non -compliant curb ramps within the public right of way. These are generally upgraded to current ADA standards when capital improvement projects are done on the adjacent street or streets. The City of Hutchinson also has permits in place that landowners must obtain through the City for replacement or retrofitting of existing sidewalks. The permits require that City staff review plans, perform a pre -construction inspection of the forms/grade, and a site inspection after work is completed to ensure the private contractor has performed and constructed the work within ADA guidelines. City Ordinances Pertaining to Maintenance § 90.12. Right -of -Way Patching, Restoration, and Construction (C)Sidewalk, Curb and Gutter, Construction. Methods of procedure: (1) Primary responsibility. It is the primary responsibility of the owner of property upon which there is abutting any sidewalk to keep and maintain that sidewalk in safe and serviceable condition. (2) Notice, no emergency. Where, in the opinion of the City Engineer, no emergency exists, notice of the required repair or reconstruction shall be given to the owner of the abutting property. The notice shall require completion of the work within ninety (90) days, and shall be mailed to the owner or owners shown to be owners on the records of the county officer who mails tax statements. (3) Notice, emergency. Where, in the opinion of the City Engineer, an emergency exists, notice of the required repair or reconstruction shall be given to the owner of the abutting property. The notice shall require completion of the work within ten days, and shall be mailed to the owner or owners shown to be owners on the records of the county officer who mails tax statements. (4) Failure of owner to reconstruct or make repairs. If the owner of the abutting property fails to make repairs or accomplish reconstruction as herein required, the City Engineer shall report that failure to the Council and the Council may order the work to be done under its direction and the cost thereof assessed to the abutting property owner as any other special assessment. (5) Abutting or affected property owners may contract for, construct or reconstruct roadway surfacing, sidewalk or curb and gutter in accordance with this section if advance payment is made therefor or arrangements for payment considered adequate by the City are completed in advance. (6) With or without petition by the methods set forth in the Local Improvement Code of Minnesota Statutes, M.S. Ch. 429, as it may from time to time be amended. § 90.15.Other Obligations. (A) Compliance with Other Laws. Obtaining a right-of-way permit does not relieve permittee of its duty to obtain all other necessary permits, licenses, and authority and to pay all fees required by the City or other applicable rule, law or regulation. A permittee shall comply with all requirements of local, state and federal laws, including but not limited to Minnesota Statutes, Section 216D.01-.09 (Gopher One Call Excavation Notice System) and Minnesota Rules Chapter 7560. A permittee shall perform all work in conformance with all applicable codes and established rules and regulations, and is responsible for all work done in the right-of-way pursuant to its permit, regardless of who does the work. (B) Prohibited Work. Except in an emergency, and with the approval of the City, no right-of- way obstruction or excavation may be done when seasonally prohibited or when conditions are unreasonable for such work. (C) Interference with Right -of -Way. A permittee shall not so obstruct a right-of-way that the natural free and clear passage of water through the gutters or other waterways shall be interfered with. Private vehicles of those doing work in the right-of-way may not be parked within or next to a permit area, unless parked in conformance with City parking regulations. The loading or unloading of trucks must be done solely within the defined permit area unless specifically authorized by the permit. (D) Trenchless excavation. As a condition of all applicable permits, permittees employing trenchless excavation methods, including but not limited to Horizontal Directional Drilling, shall follow all requirements set forth in Minnesota Statutes Chapter 216D and Minnesota Rules Chapter 7560 and shall require potholing or open cutting over existing underground utilities before excavating, as determined by the City Engineer. (E) Obstructions in Right -of -Way. It is a misdemeanor for any person to place, deposit, display or offer for sale, any fence, goods or other obstructions upon, over, across or under any street without first having obtained a written permit from the Council, and then only in compliance in all respects with the terms and conditions of that permit, and taking precautionary measures for the protection of the public. An electrical cord or device of any kind is hereby included, but not by way of limitation, within the definition of an obstruction. (1) Fires. It is a misdemeanor for any person to build or maintain a fire upon a right-of- way. (2) Dumping in Streets. (a) It is a misdemeanor for any person to throw or deposit in any street any nails, dirt, glass or glassware, cans, discarded cloth or clothing, metal scraps, garbage, leaves, grass or tree limbs, paper or paper products, shreds or rubbish, oil, grease or other petroleum products, or to empty any water containing salt or other injurious chemical thereon, except for leaves raked into the gutter line specifically for and in compliance with a municipal leaf pick up program. (b) It is a violation of this section to haul any material of this type, inadequately enclosed or covered, thereby permitting the same to fall upon streets. (c) It is also a violation of this section to place or store any building materials or waste resulting from building construction or demolition on any street without first having obtained a written permit from the City. (3) Signs and Other Structures. It is a misdemeanor for any person to place or maintain a sign, advertisement or other structure in any street without first having obtained a written permit from the City. In a district zoned for commercial or industrial enterprises, special permission allowing an applicant to erect and maintain signs overhanging the street may be granted upon terms and conditions as may be set forth in the zoning or construction provisions in Title XV of this code of ordinances. (4) Placing Snow or Ice in a Roadway or on a Public Sidewalk or Trail. (a) It is a misdemeanor for any person not acting under a specific contract with the City, or without special permission from the City Administrator, to remove snow or ice from private property and place the same in any roadway. Snow or ice on driveways, sidewalks and the like shall not be pushed across traveled portions of roadways and may only be stored on private property or on rights -of -way adjacent to the private property. The City may assess the cost of removal of snow or ice against the affected property owner pursuant to the provisions of § 90.32, (C) of this chapter. (b) Where permission is granted by the City Administrator, the person to whom that permission is granted shall be initially responsible for payment of all direct ❑r indirect costs of removing the snow or ice from the street or sidewalk. If not paid, collection shall be by civil action or assessment against the benefitted property as any other special assessment. (F) Uses of Right -of -Way. Purpose: Rights -of -way provide many public benefits, including providing for placement of utilities, roadway safety and maintenance, and access to and protection of private property. Therefore, the City of Hutchinson regulates utilization ❑f rights -of -way to retain these and ❑ther public benefits of rights -of -way. (6) Other uses of rights -of -way. (a) No use of rights -of -way shall cause a nuisance, hazard, danger, or sight ❑bstruction for any traffic, vehicles, pedestrians, ❑r bicyclists using the right-of- way. The City may at its discretion remove, or order to be removed, at the owners expense, any property causing such nuisance, hazard, danger or sign obstruction and/or require appropriate warnings be placed. Appendix I - Handicapped Parking Self Evaluation Downtown Parking Lots Evaluation Date: January 6, 2020 Self -evaluations for each of the 12 downtown public parking lots is available upon request. The evaluations were done using the following form. Parking 1. Parking areas associated with building facilities shall provide accessible parking spaces in accordance with the following table. Total Parking Spaces in Lot Required Min. Number of Accessible Spaces Van Accessible Spaces Required 1 to 25 1 1 26 to 50 2 1 51 to 75 3 1 76 to 100 4 1 101 to 150 5 1 151 to 200 6 1 201 to 300 7 2 301 to 400 8 2 401 to 500 9 2 501 to 1,000 2 Percent of Total 1 for every 6 accessible spaces 1,001 and Over 20 Plus 1 for each 100 over 1000 1 for every 6 accessible spaces Yes No Notes 2. Each accessible parking space is at least 8 feet wide. Yes No Notes 3. Each accessible space shall have a sign showing the International Symbol of Accessibility and notification that violators are subject up to a $200.00 fine. Yes No Notes 4. Each sign shall be centered at the head end of the space and mounted between 60 inches to 66 inches above the parking surface measured to the bottom of the sign. Yes No Notes 5. One in six accessible parking spaces shall be van accessible (having a height clearance of 98 inches minimum) Yes No N/A Notes 6. Where not all accessible spaces have the 98 inch minimum clearance, van accessible spaces shall provide a sign indicating "van accessible". Yes No N/A Notes 7. All accessible parking spaces shall have an adjacent access aisle measuring a minimum of 8 feet in width. Two parking spaces can share the same access isle. Yes No Notes 8. Van accessible parking spaces that are angles shall have the access aisle located on the passenger side of the parking space. Yes No N/A Notes 9. Each access aisle shall be provided with a sign indicating "No Parking". Yes No N/A Notes 10. Access aisle signs shall be centered at the head end of the access aisle and mounted between 60 and 66 inches above the surface of the access aisle measured to the bottom of the sign. Yes No N/A Notes 11. Where the access aisle sign would obstruct a curb ramp or pedestrian route, the no parking designation shall be provided on the surface of the access aisle. Yes No N/A Notes 12. Where the parking space and access aisle are located in an enclosed structure or otherwise protected from the elements, the no parking designation shall be permitted to be provided on the surface of the access aisle. Yes No N/A Notes 13. The slope of each accessible parking space and access aisle shall not exceed 1:48. Yes No Notes 14. Each access aisle shall connect to an accessible route. Yes No N/A Notes 15. Accessible spaces shall be located as near as possible to an accessible building entrance. Yes No N/A Notes HUTCHINSON CITY COUNCIL Citynf Request for Board Action=-w77A Agenda Item: WWTF NPDES Permit Public Notice Review Department: Public Works LICENSE SECTION Meeting Date: 8/24/2021 Application Complete N/A Contact: Kent Exner/John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff has been working with Minnesota Pollution Control Agency (MPCA) staff on the development of an updated NPDES Sanitary Disposal System Permit. The existing permit expired 4+ years ago. Re -issuance of the permit was delayed due to the pending revision to State Water Quality Standards for Class 3 & 4 Waters. Staff anticipates that the Draft Permit will be posted for Public Notice by the MPCA prior to the 8/24 City Council meeting. Per requirements of the MPCA, whom administer the National Pollution Discharge Elimination System (NPDES) permit, the City must consider and respond to comments received during the 60 Public Notice period of the Draft Permit. City staff will provide a presentation about the City's Draft NPDES State Disposal System Permit. BOARD ACTION REQUESTED: None. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MINNESOTA POLLUTION CONTROL AGENCY National Pollutant Discharge Elimination System/State Disposal System MN0055832 Permittee: City of Hutchinson Facility name: Hutchinson Wastewater Treatment Plant Receiving water: Crow River, South Fork - Class 213g, 3C, 4A, 413, 5, 6 water City: Hutchinson County: McLeod Issuance date: To be determined (TBD) Expiration date: TBD The state of Minnesota, on behalf of its citizens through the Minnesota Pollution Control Agency (MPCA), authorizes the Permittee to operate a disposal system at the facility named above and to discharge from this facility to the receiving water named above, in accordance with the requirements of this permit. The goal of this permit is to reduce pollutant levels in point source discharges and protect water quality in accordance with the U.S. Clean Water Act, Minnesota statutes and rules, and federal laws and regulations. (Choose the sentence that applies:] Although this permit is effective on the issuance date identified above, the limits and monitoring requirements are not effective until XX/01/XXXX. This permit is effective on the issuance date identified above. This permit expires at midnight on the expiration date identified above. Signature: This document has been electronically signed. Paul Kimman Supervisor Southeast/Southwest Regional Unit Municipal Division Submit eDMRs Submit via the MPCA e-Services at https://rsp.pca.state.mn.us/TEMPO RSP/Orchestrate.do?initiate=true Submit WQ reports to: Electronically. wq.submittals.mpca@state.mn.us Include Water quality submittals form: httDS: //www. Dca.state. m n. us/sites/d efa u It/files/wa-wwarm7-71. d ocx Or, by mail. Attention: WQ Submittals Center Minnesota Pollution Control Agency 520 Lafayette Road North St. Paul, MN 55155-4194 Whole Effluent Testing (WET) and Pretreatment Annual Reports must be mailed to the WQ Submittals Center for the Minnesota Pollution Control Agency Questions on this permit? For eDMR and other permit reporting issues, use the directory listed at the bottom of the DMR page: https://www.pca.state.mn.us/water/discharge-monitoring- reports For specific permit requirements, contact your compliance staff: https://www.Pca.state.mn.us/water/wastewater-compiiance- a nd-enforce ment-staff-contacts Wastewater Permit Program general questions, contact: MPCA, 651-282-6143 or 1-800-657-3938. Table of Contents Page 1. Permitted facility description.......................................................................................................................................3 Z. Location map of permitted facility...............................................................................................................................5 3. Flow diagram................................................................................................................................................................ 6 4. Summary of stations and station locations..................................................................................................................7 5. Permit requirements....................................................................................................................................................8 6. Submittal action summary .........................................................................................................................................40 7. Limits and monitoring................................................................................................................................................43 ATTACHMENT 1— City of Hutchinson Point Nonpoi nt Source Trading 5ummary and Water Quality Trade Crediting Calculations Permit issued: TBD Permit expires: TBD 1. Permitted facility description MN0055832 Page 3 of 69 The Hutchinson Wastewater Treatment Facility (Facility) is located in the SE 1/4 of the NE 1/4 of Section 7, Township 116 North, Range 29 West, Hassan Valley Township, McLeod County, Minnesota. The Class A Facility has a continuous discharge from station SD 001 and has the following design parameters: average wet weather (AWW) flow of 5.43 million gallons per day (mgd) average dry weather (ADW) flow of 3.67 mgd max daily flow of 9.67 mgd peak instantaneous flow of 13.04 mgd five-day carbonaceous biochemical oxygen demand (CBODS) of 353 milligrams per liter (mg/L), or 16,000 pounds per day (lb/day) at AWWF total suspended solids (TSS) of 265 mg/L, or 12,000 lb/day at AWWF total phosphorus (TP) of 532 lb/day As part of a proposed head works infrastructure improvements project, improvements will be made to the liquid stream process portions of the Facility. The existing Facility and proposed Facility treatment components are listed below. Existing Facility The existing liquid stream process portions of the Facility consists of the following: gravity and/or pressure collection system two main influent pump stations two channel mounted mechanical debris grinders one two -million gallon (MG) flow equalization basin two rotary drum fine screens four static fine screens (to be removed) three grit removal units (to be removed) two grit washer/compactor units two extended aeration oxidation ditch units two membrane bioreactor trains chemical addition system to feed ferric chloride to oxidation ditches and MBR aeration basins two final clarifiers UV disinfection system three discharge reaeration units The solids processing portions of the Facility consist of the following: two aerated liquid biosolids storage/digestion tanks two belt filter presses gas -fired, single -pass biosolids dryer dried biosolids pellet mill three pellet storage silos Aerobically digested and dewatered biosolids can be directly discharged to a spreader unit and applied to agricultural land as a Class B soil amendment/fertilizer. The Facility also has the capability to produce Class A exceptional quality (EQ) biosolids. To meet Class A pathogen reduction and vector attraction reduction requirements, aerobically digested, and dewatered biosolids are sent to a natural gas -fired, single -pass biosolids dryer (capable of dewatering to 90 percent solids), then pelletized, and stored in one of three pellet storage silos. Permit issued: TBD Permit expires: TBD MN0055832 Page 4 of 69 Proposed Facility Upon completion of the proposed improvements, the liquid stream processing portions of the Facility will consist of the following components: gravity and/or pressure collection system two main influent pump stations two channel mounted mechanical debris grinders one two -million gallon (MG) flow equalization basin five rotary drum fine screens (two existing, with three units to be installed) one grit removal/concentrator unit (to be installed) two washer/compactor units two extended aeration oxidation ditch units two membrane bioreactor trains chemical addition system to feed ferric chloride to oxidation ditches and MBR aeration basins two final clarifiers UV disinfection system three discharge reaeration units No changes are proposed for solids processing portions of the Facility. Changes to the facility may result in an increase in pollutant loading to surface waters or other causes of degradation to surface waters. If a change to the facility will result in a net increase in pollutant loading or other causes of degradation that exceed the maximum loading authorized through conditions specified in the existing permit, the changes to the facility are subject to antidegradation requirements found in Minn. R. 7050.0250 to 7050.0335. This Permit also complies with Minn. R. 7053.0275 regarding anti -backsliding. Any point source discharger of sewage, industrial, or other wastes for which a NPDES permit has been issued by the MPCA that contains effluent limits more stringent than those that would be established by Minn. R. 7053.0215 to 7053.0265 shall continue to meet the effluent limits established by the permit, unless the permittee establishes that less stringent effluent limits are allowable pursuant to federal law, under section 402(o) of the Clean Water Act, United States Code, title 33, section 1342.] Permit issued: TBD Permit expires: TBD 2. Location map of permitted facility bid .. _ Zjr,. ;qw JR&ft tow ` ■ IR ' ' Surface Water Monitoring Station (SW001) ' t _ '— Wastewater Treatment Facility Location (WS001 } 1'aIwo,, * Total Faciily Discharge Location (SDOGI) Surface Water Monitoring Station (SW002) fl Map produced by: M PCA Staff, 4%2{2021 Scale:1:24,OW 0 0.25 0.5 1 Miles MN0055832 Page 5 of 69 Permit issued: TBD Permit expires: TBD 3. Flow diagram Hutchinson WWTF Total Process Flow Diagram (Present) M Row EDUALIunON = M HUTCHINSON PUBLIC WORKS AND ENGINEERING I 1 t FROM COLUMNOR SIATM 4 _ qCn � _ TO CROR IM S'LLIC1.04 �R a `z m a # Redesigned Flow Path at WWTF (After Proposed Headworks Improvement Project) -------------------------- Ileadworlo Treatment Bypass Drum Screen Main Lift Drum Screen Station Coarse & Drum Screen Fine Grit HATS Lift Removal Station Drum Screen L-FDrum Screen Equalization Basin MISS Oxidation Treatment rBo` Ditch Process Process Splitter Box Membrane B""Ctor uV Disinfection Reaeration South Fork Crow River MN0055832 Page 6 of 69 Permit issued: TBD Permit expires: TB❑ 4. Summary of stations and station locations MN0055832 Page 7 of 69 Station Type of station Local name PLS location SI7 001 Effluent To Surface Water Total Facility Discharge T116N, R29W, 57, 5E Quarter of the NE Quarter SW 001 Stream/River/Ditch, Upstream Adams Street Bridge TIMN, R29W, S7, NE Quarter of the NE Quarter SW 002 Stream/River/Ditch, Downstream Airport Road Bridge T116N, R29W, S17, NE Quarter of the NE Quarter W5 001 Influent Waste Influent waste stream T116N, R29W, S8, SW Quarter of the NW Quarter Permit issued: TBD Permit expires: TBD S. Permit requirements MN0055832 Page 8 of 69 SD 001 Effluent To Surface Water Surface Discharge: Class A Major Facility Effluent Requirements 5.1.1 The Permittee shall submit a monthly DMR : Due by 21 days after the end of each calendar month following permit issuance. [Minn. R. 7001.0150, Subp. 2(B)] 5.1.2 Sampling Location. [Minn. R. 7001.0150, Subp. 2(B)] 5.1.3 Samples for Station SD 001 shall be taken at a point representative of the total effluent being discharged from the Facility to the receiving water. [Minn. R. 7001.0150, Subp. 2(B)] 5.1.4 The Permittee shall submit monitoring results in accordance with the limits and monitoring requirements for this station. If conditions are such that no sample can be acquired, the Permittee shall report "No Flow" or "No Discharge" on Discharge Monitoring Report (DMR) and shall add a Comments attachment to the DMR detailing why the sample was not collected. [Minn. R. 7001.0150, Subp. 2(B)] Variability of Operation 5.2.5 The Permittee is assigned the Variability of Operation under Minnesota Rules Part 7053.0235. In this permit and in the Permittee's eDMRs, variability of operation is expressed in secondary and tertiary limits and monitoring requirements. Variability of Operation allows the treatment facility to discharge at the minimum secondary treatment level when the dilution ratio is at least 10 parts river flow to 1 part effluent and the downstream water quality standards for dissolved oxygen (5.0 mg/L) and un- ionized ammonia (0.04 mg/L) are maintained. When the wastewater treatment facility is exercising in variability of operation, the effluent CBODS concentration limit would be 10 mg/L with the assigned seasonal ammonia limit, provided the above conditions are satisfied. If the downstream monitoring (SW 002) shows adverse impact on the water quality standards, the wastewater treatment facility would revert to the advanced treatment level limits. When exercising in variability of operation, the Permittee shall monitor SW 001 and SW 002 according to the requirements detailed in the limits and monitoring section of the permit. [Minn. Stat. ch. 115] 5.2.6 The purpose of the monitoring requirements is to ensure that the water quality standards for ammonia and dissolved oxygen are maintained when the variability of operation treatment is exercised by the wastewater treatment facility. [Minn. R. 7001] 5.2.7 The samples are collected at these two locations: SW 001, Upstream Surface Water Monitoring Station, Adam Street Bridge (T116N, R29W, Section 7) SW 002, Downstream Surface Water Monitoring Station, Airport Road Bridge (T116N, R29W, Section 17). [Minn. R. 7001] Priority Pollutant Requirements 5.3.8 Monitoring Frequency. [Minn. R. 7001] 5.3.9 The Permittee shall monitor the effluent three times in the life of the permit for the following specified priority pollutants. Sampling events shall occur before the second, third, and fourth year following permit issuance and shall not be less than one year apart. [Minn. R. 7001] 5.3.10 The Permittee shall submit the first priority pollutant monitoring report : Due 1095 calendar days before Permit Expiration Date. (By two years after permit issuance date). [Minn. R. 7001] Permit issued: TBD Permit expires: TBD MN0055832 Page 9 of 69 5.3.11 The Permittee shall submit the second priority pollutant monitoring report : Due 730 calendar days before Permit Expiration Date. (By three years after permit issuance date). [Minn. R. 7001] 5.3.12 The Permittee shall submit the third priority pollutant monitoring report : Due 365 calendar days before Permit Expiration Date. (By four years after permit issuance date). [Minn. R. 7001] 5.3.13 Sample Type. [Minn. R. 7001] 5.3.14 All samples should be collected using a 24-hour flow proportional composite; except for the 624 volatiles, cyanide, and 1631E mercury samples, which must be collected using the grab method. [Minn. R. 7050.0222] 5.3.15 Reporting Specifics. [Minn. R. 7001] 5.3.16 Reporting limits for all Priority Pollutant analyses shall be as close as analytically possible to the Class 2B chronic water quality standards. [Minn. R. 7050.0222] 5.3.17 Monitoring Specifics. [Minn. R. 7001] 5.3.18 Monitoring shall be for the organic priority pollutants identified under the volatile, acid, base/neutral, and pesticide fractions using EPA methods 624, 625, and 608 (40 CFR pt. 136) as listed in Table II of 40 CFR pt. 122, Appendix D or any updates to those methods. The following priority pollutant total metals shall also be monitored using EPA approved methods found in Table IB of the current version of 40 CFR pt. 136: antimony, arsenic, beryllium, cadmium, chromium, copper, lead, nickel, selenium, silver, thallium, and zinc. In addition, the Permittee shall monitor for total cyanide, total phenolic compounds, and hardness (total as CaCO3) using methods approved in the most recent update of 40 CFR pt. 136. Total mercury shall be monitored by EPA method 1631E or the most recent update to this method, if not already required by the permit. Total cyanide shall be monitored to the free cyanide water quality standard. The chromium reporting limit shall meet the chromium +6 water quality standard. [Minn. R. 7001] Chronic Toxicity Requirements 5.4.19 Definitions. [Minn. R. 7001] 5.4.20 "Chronic Whole Effluent Toxicity (WET) Test" is a static renewal test conducted on an exponentially diluted series of effluent. The purpose is to calculate appropriate biological effect endpoints (NOEC or IC25), specified in the referenced chronic manual. A statistical effect level less than the Receiving Water Concentration (RWC) constitutes a positive test for chronic toxicity. The RWC equals the 65% effluent concentration or 1.6 TUc. [State Definitions] 5.4.21 "Chronic toxic unit (TUc)" is the reciprocal of the effluent dilution that causes no unacceptable effect on the test organisms by the end of the chronic exposure period. For example, a TUc equals [7Q10flow (mgd) + effluent average dry weather flow (mgd)]/[effluent average dry weather flow (mgd)]. [State Definitions] 5.4.22 "Test" refers to an individual species. [State Definitions] 5.4.23 "Test Battery" consists of WET testing of each species with each specified chronic test. For chronic WET testing, all test species includes fathead minnows and Ceriodaphnia dubia. [State Definitions] 5.4.24 General Requirements. [Minn. R. 7001] Permit issued: TBD Permit expires: TBD MN0055832 Page 10 of 69 5.4.25 This permit does not include a chronic WET limit; however, the facility has a WET monitoring requirement and is required to conduct chronic toxicity tests from outfall Station SD001. Results of chronic toxicity tests will be evaluated against a monitoring threshold value of 1.6 TUc. [Minn. R. 7052, Minn. R. 7053] 5.4.26 The Permittee shall submit annual chronic toxicity test battery results : Due 180 calendar days after Permit Issuance Date annually thereafter. [Minn. R. 7001] 5.4.27 Additional WET tests are required for each year that exceeds the five-year permit cycle if the permit is not immediately reissued after permit expiration. The WET testing results are due on the same date as the original requirement, annually, until the permit is reissued. [Minn. R. 7001] 5.4.28 Any test that exceeds 1.6 TUc shall be re -tested according to the Positive Toxicity Results requirement(s) that follow to determine if toxicity is still present above 1.6 TUc (RWC<64.5% (or 65%)). [Minn. R. 7001] 5.4.29 Species and Procedural Requirements. [Minn. R. 7001] 5.4.30 Tests shall be conducted in accordance with procedures outlined in EPA-821-R-02-013 Short-term Methods for Measuring the Chronic Toxicity of Effluents and Receiving Waters to Freshwater Organisms - Fourth Edition (Chronic Manual) and any revisions to the Chronic Manual. [Minn. R. 7001] 5.4.31 Any test that begins with an effluent sample that is equal to or exceeds a total ammonia concentration of 5.0 mg/L may use the carbon dioxide -controlled atmosphere technique to control pH drift. [Minn. R. 7001] 5.4.32 Test organisms for each test battery shall include the fathead minnow (Pimephales promelas)-Method 1000.0 and Ceriodaphnia dubia-Method 1002.0 or any updates to these methods. [Minn. R. 7001] 5.4.33 Static renewal chronic serial dilution tests of the effluent shall consist of a control, 12%, 25%, 50%, 75% and 100% effluent. A 65% RWC may be substituted for the 75% effluent concentration or provided in addition to the above dilution series. [Minn. R. 7001 ] 5.4.34 All effluent samples shall be flow proportioned 24-hour composite samples. Test solutions shall be renewed daily. Testing of the effluent shall begin within 36 hours of sample collection. Receiving water collected outside of the influence of discharge or synthetic water provided by the laboratory shall be used for dilution and controls. [Minn. R. 7001] 5.4.35 Any other circumstances not addressed in the previous requirements or that require deviation from that specified in the previous requirements shall first be approved by the MPCA. [Minn. R. 7001] 5.4.36 Quality Control (QC) and Report Submittals. [Minn. R. 7001] 5.4.37 Any test that does not meet quality control measures or results which the Permittee believes reflect an artifact of testing (i.e. poor control results) shall be repeated within two weeks of the notification from the lab regarding the test sample results. The chronic WET report and QC reports shall contain information consistent with the report preparation section of the Chronic Manual. The MPCA shall make the final determination regarding test validity. [Minn. R. 7001] 5.4.38 Positive Toxicity Result for WET. [Minn. R. 7001] 5.4.39 Should a test exceed 1.6 TUc for WET based on results from the most sensitive test species, the Permittee shall conduct two repeat test batteries on all species. The repeat tests are to be completed within 45 days after completion of the positive test. These tests are used to determine if toxicity exceeding 1.6 TUc remains present for any test species. [Minn. R. 7001] 5.4.40 Repeat Testing Results. [Minn. R. 7001] 5.4.41 Negative Retests. If no toxicity is present above 1.6 TUc for any test species in both retests, the Permittee shall return to the test frequency specified by the permit. [Minn. R. 7001] Permit issued: TBD Permit expires: TBD MN0055832 Page 11 of 69 5.4.42 Positive Retests. If toxicity is present above 1.6 TUc for any test species in either retests, the Permittee shall submit a plan for conducting a Toxicity Reduction Evaluation (TRE) for MPCA review and approval. [Minn. R. 7001] 5.4.43 TRE Requirements. [Minn. R. 7001] 5.4.44 The TRE shall be submitted within 60 days after the toxicity discovery date and include a Facility Performance Review. Upon approval of the TRE, the Permittee shall implement the TRE or subsequent amendments in its entirety. Any violations of the TRE are violations of this permit. In addition, quarterly reports starting from the date of the TRE submittal are required. The quarterly reports shall include, but are not limited to, a complete description of all progress made towards the identification of the source(s) of toxicity, and the Permittee's plans for the removal of the toxicity. The TRE shall be consistent with the Chronic Manual or subsequent procedures approved by the MPCA in attempting to identify and remove the source of the toxicity. Routinely scheduled chronic toxicity test batteries required in this permit shall remain in effect throughout the permit cycle. The Permittee must submit a request to discontinue the TRE for MPCA review upon conclusion of the TRE requirements. If the MPCA discontinues the TRE, the permit may be modified to set conditions to be met by the Permittee based on the TRE results. If the MPCA continues the TRE, the Permittee shall continue to implement the approved conditions of the TRE. [Minn. R. 7001] 5.4.45 Following successful completion of the TRE, the Permittee shall conduct semi-annual testing for the next five-year permit cycle. [Minn. R. 7001] 5.4.46 WET Data and Test Acceptability Criteria (TAC) Submittal. [Minn. R. 7001] 5.4.47 All WET test data and TAC must be submitted to the MPCA by the dates required by this section of the permit using both the MPCA Ceriodaphnia dubia Chronic Toxicity Test Report and the MPCA Fathead Minnow Chronic Toxicity Test Report found on the MPCA website at https://www.pca.state.mn.us/water/wastewater-additional- guidance-and-information. Data not submitted on the correct form(s), or submitted incomplete, will be returned to the Permittee and deemed incomplete until adequately submitted on the designated form(s). These are legal forms and must be signed and dated by the Permittee. The data and form(s) should be mailed to MPCA, WQ Submittals Center. [Minn. R. 7001] 5.4.48 Potential Permit Modifications. [Minn. R. 7001] 5.4.49 The permit may be modified during a permit cycle to include additional toxicity testing and/or a WET limit based on the WET testing results. [Minn. R. 7001] Facility Specific Requirements 5.5.50 Phosphorus River Eutrophication Standard (RES) Limit. [Minn. R. 7001] 5.5.51 The Permit includes a final monthly total phosphorous WQBEL of 0.32 mg/L, June through September, for SD 001. The WQBEL is based off of a long-term average wasteload allocation (WLA) of 0.15 mg/L. The long-term average WLA of 0.15 mg/L is based on achieving eutrophication standards in the South Fork Crow River Watershed. The MPCA projects that the wastewater treatment facility will have to average 0.15 mg/L as a long-term average to comply with the 0.32 mg/L monthly average limit. If it is found that the long-term average WLA of 0.15 mg/L is not achieved with the assigned 0.32 mg/L monthly average effluent limit, the effluent limit will be adjusted down to ensure that the long-term average WLA is achieved. [Minn. R. 7001] Permit issued: TBD Permit expires: TBD MN0055832 Page 12 of 69 5.5.52 Salty Discharge Monitoring. [Minn. R. 7001] 5.5.53 If monitoring results indicate a reasonable potential for any of the parameters, the Permittee will be required to submit an application for permit modification. If necessary, a compliance schedule will be added to the permit to ensure progress towards meeting the water quality standards. [Minn. R. 7001] 5.5.54 The Permittee may request a reduction in monitoring after two years of sampling results if the monitoring does not indicate a reasonable potential to exceed a water quality standard limit. [Minn. R. 7001] SW 001 Stream/River/Ditch, Upstream Surface Water Requirements 5.6.1 The Permittee shall submit a monthly DMR : Due by 21 days after the end of each calendar month following permit issuance. [Minn. R. 7001.0150, Subp. 2(B)] 5.6.2 Sampling Location. [Minn. R. 7001.0150, Subp. 2(B)] 5.6.3 Samples for Station SW 001 shall be taken at the Adam Street Bridge (T116N, R29W, Section 7). [Minn. R. 7001.0150, Subp. 2(B)] 5.6.4 The Permittee shall submit monitoring results in accordance with the limits and monitoring requirements for this station. If conditions are such that no sample can be acquired, the Permittee shall report "No Flow" or "No Discharge" on Discharge Monitoring Report (DMR) and shall add a Comments attachment to the DMR detailing why the sample was not collected. [Minn. R. 7001.0150, Subp. 2(B)] SW 002 Stream/River/Ditch, Downstream Surface Water Requirements 5.7.1 The Permittee shall submit a monthly DMR : Due by 21 days after the end of each calendar month following permit issuance. [Minn. R. 7001.0150, Subp. 2(B)] 5.7.2 Sampling Location. [Minn. R. 7001.0150, Subp. 2(B)] 5.7.3 Samples for Station SW 002 shall be taken at Airport Road Bridge (T116N, R29W, Section 17). [Minn. R. 7001.0150, Subp. 2(B)] 5.7.4 The Permittee shall submit monitoring results in accordance with the limits and monitoring requirements for this station. If conditions are such that no sample can be acquired, the Permittee shall report "No Flow" or "No Discharge" on Discharge Monitoring Report (DMR) and shall add a Comments attachment to the DMR detailing why the sample was not collected. [Minn. R. 7001.0150, Subp. 2(B)] WS 001 Influent Waste Waste Stream: Class A Major Facility Influent Requirements 5.8.1 The Permittee shall submit a monthly DMR : Due by 21 days after the end of each calendar month following permit issuance. [Minn. R. 7001.0150, Subp. 2(B)] 5.8.2 Sampling Location. [Minn. R. 7001.0150, Subp. 2(B)] 5.8.3 Samples for Station WS 001 shall be taken at a point representative of the total influent flow to the facility. [Minn. R. 7001.0150, Subp. 2(B)] 5.8.4 The Permittee shall submit monitoring results in accordance with the limits and monitoring requirements for this station. If conditions are such that no sample can be acquired, the Permittee shall report "No Flow" or "No Discharge" on Discharge Monitoring Report (DMR) and shall add a Comments attachment to the DMR detailing why the sample was not collected. [Minn. R. 7001.0150, Subp. 2(B)] Permit issued: TBD Permit expires: TBD MN0055832 Page 13 of 69 MN0055832 Hutchinson WWTP Surface Discharge Station General Requirements 5.9.1 Analysis Requirements. [Minn. R. 7001] 5.9.2 Dissolved Oxygen, pH, Specific Conductance, Temperature and Total Residual Chlorine analyses shall be conducted within 15 minutes of Sample collection. [Minn. R. 7053] 5.9.3 Representative Samples. [Minn. R. 7001] 5.9.4 Samples and measurements required by this permit shall be representative of the monitored activity. [Minn. R. 7001] 5.9.5 Surface Discharge Prohibitions. [Minn. R. 7001] 5.9.6 Floating solids or visible foam shall not be discharged in other than trace amounts. [Minn. R. 7001] 5.9.7 Oil or other substances shall not be discharged in amounts that create a visible color film. [Minn. R. 7001] 5.9.8 The Permittee shall install and maintain outlet protection measures at the discharge stations to prevent erosion. [Minn. R. 7001] 5.9.9 Winter Sampling Conditions. [Minn. R. 7001] 5.9.10 The Permittee shall sample flows at the designated monitoring stations including when this requires removing ice to sample the water. If the station is completely frozen throughout a designated sampling month, the Permittee shall check the "No Discharge" box on the Discharge Monitoring Report (DMR) and note the ice conditions in Comments on the DMR. [Minn. R. 7001] 5.9.11 Chlorine Addition Requirements. [Minn. R. 7001] 5.9.12 If chlorine is added for any purpose, with the exception of the routine cleaning/maintenance of the membrane bioreactor (MBR) train membranes identified below when backflushed to the anoxic zone after cleaning/maintenance, the Permittee shall monitor the discharge for Total Residual Chlorine once per day during chlorine usage. The Permittee shall report the monitoring data as a comment on the next submitted Discharge Monitoring Report for the affected station. The discharge shall not exceed a 0.038 mg/L Total Residual Chlorine limit. Based upon information provided by the Permittee, submittal of monitoring data for chlorine usage is not required for routine cleaning/maintenance of MBR train membranes. [Minn. R. 7001] 5.9.13 Phosphorus Limits and Monitoring Requirements. [Minn. R. 7001] 5.9.14 Phosphorus Calculation Definitions. [Minn. R. 7001] 5.9.15 "12-Month Moving Total" is a rolling total. To calculate, for each month multiply the total volume of effluent flow (MG) by the monthly average concentration and by a 3.785 conversion factor to get kg/month. Then add all of the monthly values (kg/mo) during the last twelve months, starting with the monthly total for the month of the current reporting period. [Minn. R. 7001] 5.9.16 Mercury Limits and Monitoring Requirements. [Minn. R. 7001] 5.9.17 Permittees are required to sample for TSS (grab sample) at the same time that Total/Dissolved Mercury samples are taken. Total Mercury, Dissolved Mercury, and TSS (grab sample) samples shall be collected via grab samples. All results shall be recorded on DMRs. [Minn. R. 7001] 5.9.18 Total and Dissolved Mercury samples shall be analyzed using the most current versions of EPA Method 1631 with clean techniques method 1669. Should another mercury analytical method that has a reportable quantitation level of <0.5 ng/L that allows for low-level sample characterization be approved by the EPA and certified by an MPCA recognized accreditation body, the method may be used in place of 1631/1669. [Minn. R. 7001] Permit issued: TBD Permit expires: TBD MN0055832 Page 14 of 69 5.9.19 Mercury monitoring is required two times per month with sampling to occur twice per year (May and September). Effluent monitoring should occur at a similar time to mercury influent monitoring, if possible. All mercury sampling in the influent and the effluent will also have a grab sample of TSS taken at approximately the same time the mercury samples are taken. All mercury and TSS samples must be taken as only a grab sample. [Minn. R. 7001] 5.9.20 Nitrogen Limits and Monitoring Requirements. [Minn. R. 7001] 5.9.21 "Total Nitrogen" is to be reported as the summation of the Total Kjeldahl Nitrogen and Total Nitrite plus Nitrate Nitrogen values. [Minn. R. 7001] Surface Water Station General Requirements 5.10.22 Analysis Requirements. [Minn. R. 7001] 5.10.23 Dissolved Oxygen, pH, Specific Conductance, Temperature and Total Residual Chlorine analyses shall be conducted within 15 minutes of Sample collection. [Minn. R. 7053] 5.10.24 Sampling Protocol. [Minn. R. 7001] 5.10.25 Samples shall be taken at mid -stream, mid -depth. Record location, date, time and results for each sample on the supplemental Discharge Monitoring Report form. [Minn. R. 7001] 5.10.26 All instruments used for field measurements shall be maintained and calibrated to insure accuracy of measurements. [Minn. R. 7001] 5.10.27 Sample water shall be preserved according to lab instructions and delivered to a certified lab within the maximum holding times. [Minn. R. 7001] 5.10.28 Winter Sampling Conditions. [Minn. R. 7001] 5.10.29 The Permittee shall sample flows at the designated monitoring stations including when this requires removing ice to sample the water. If the station is completely frozen throughout a designated sampling month, the Permittee shall check the "No Flow" box on the Discharge Monitoring Report (DMR) and note the ice conditions in Comments on the DMR. [Minn. R. 7001] Waste Stream Station General Requirements 5.11.30 Analysis Requirements. [Minn. R. 7001] 5.11.31 Dissolved Oxygen, pH, Specific Conductance, Temperature and Total Residual Chlorine analyses shall be conducted within 15 minutes of Sample collection. [Minn. R. 7053] 5.11.32 Representative Samples. [Minn. R. 7001] 5.11.33 Grab and composite samples shall be collected at a point representative of total influent flow to the system. [Minn. R. 7001] 5.11.34 Mercury Limits and Monitoring Requirements. [Minn. R. 7001] 5.11.35 Total Mercury samples shall be grab samples and shall be analyzed using EPA Method 1631 with clean techniques method 1669 and any revisions to those methods. Should another mercury analytical method that has a reportable quantitation level that allows for low-level sample characterization be approved by the EPA and certified by the Minnesota Department of Health, the Permittee is authorized to use that method. [Minn. R. 7001] 5.11.36 Mercury monitoring is required two times per month with sampling to occur twice per year (May and September). Influent monitoring should occur at a similar time to mercury effluent monitoring, if possible. All mercury sampling in the influent and the effluent will also have a grab sample of TSS taken at approximately the same time the mercury samples are taken. All mercury and TSS samples must be taken as only a grab sample. [Minn. R. 7001] 5.11.37 Nitrogen Limits and Monitoring Requirements. [Minn. R. 7001] Permit issued: TBD Permit expires: TBD MN0055832 Page 15 of 69 5.11.38 "Total Nitrogen" is to be reported as the summation of the Total Kjeldahl Nitrogen and Total Nitrite plus Nitrate Nitrogen values. [Minn. R. 7001] Compliance Schedule Requirements 5.12.39 Phosphorus Compliance Schedule. [Minn. R. 7001] 5.12.40 The Permittee discharges its treated wastewater to the South Fork of the Crow River. Because the Permittee's discharge has reasonable potential to cause or contribute to River Eutrophication Standards (RES) impairments in downstream waters, a final monthly total phosphorus water quality based effluent limit (WQBEL), effective June through September, is required to achieve RES in the watershed. The MPCA has required a 0.32 mg/L calendar month average, June through September, limit for the Facility's discharge, in addition to the previously assigned total phosphorus limit of 1.0 mg/L. The current Facility is not designed to meet this new level of treatment. Further review of current operations and possible alternatives is necessary to determine the appropriate level of process modification or Facility/equipment upgrade necessary in order to attain compliance with the RES-based limit. The Permittee must attain compliance with the final monthly total phosphorus WQBEL of 0.32 mg/L, June through September, as soon as possible, but no later than 06/01/2030. [Minn. R. 7001 ] 5.12.41 The Permittee shall initiate facility planning and point-nonpoint trading analysis by 12/01/2021. [Minn. R. 7001] 5.12.42 The Permittee shall complete and submit a phosphorus management plan : Due before 12/01/2022 reviewing the influent sources and facility operations with an implementation time line for specific actions included. PMP implementation shall begin immediately after submittal. [Minn. R. 7001] 5.12.43 The Permittee shall submit a report : Due before 12/01/2022 as a status update of the Point-Nonpoint Trading Investigation. [Minn. R. 7001] 5.12.44 The Permittee shall submit a report : Due before 12/01/2023 to review current Facility operations and submit in writing to the MPCA a copy of the operations review, and a status update of the Point-Nonpoint Trading Investigation. [Minn. R. 7001] 5.12.45 The Permittee shall submit a report : Due before 12/01/2024 for Additional System Options Investigation/Testing and Point-Nonpoint Trading Investigation. [Minn. R. 7001 ] 5.12.46 If the permittee attains compliance with the final phosphorus effluent limit as a result of facility optimization and water quality trading, it shall notify the MPCA within 30 days following attaining compliance with the final effluent limits and the MPCA will then trigger final effluent limits. If this action is taken, all subsequent requirements in the schedule of compliance to meet the total phosphorus limit of 0.32 mg/L shall no longer be required. [Minn. R. 7001] 5.12.47 (If applicable.) The Permittee shall complete Alternatives Analysis and submit a facility plan : Due before 12/01/2025 to the MPCA for review and approval. The Facility Plan will evaluate and describe all the alternatives researched, and list the chosen alternative for the upgrade. See MN Rule 7077.0272, Subpart 2, for the required content for this Plan. [Minn. R. 7001] 5.12.48 (If applicable.) The Permittee shall submit a request for placement on the Intended Use Plan (IUP) to the Public Facilities Authority (PFA) and notify MPCA : Due before 06/05/2026. [Minn. R. 7001] 5.12.49 (If applicable.) The Permittee shall submit plans and specifications : Due before 12/01/2026 for the chosen alternative for MPCA review and approval. [Minn. R. 7001] 5.12.50 (If applicable.) The Permittee shall publicly advertise and solicit contractor bids for the chosen alternative and notify MPCA : Due before 06/01/2027. [Minn. R. 7001] 5.12.51 (If applicable.) The Permittee shall notify MPCA of notice to proceed with construction : Due within 14 days of the first day of construction. [Minn. R. 7001] Permit issued: TBD Permit expires: TBD MN0055832 Page 16 of 69 5.12.52 (If applicable.) The Permittee shall submit a progress report : Due before 06/01/2028 detailing construction updates to the MPCA. [Minn. R. 7001] 5.12.53 (If applicable.) The Permittee shall submit a progress report : Due before 06/01/2029 detailing construction updates to the MPCA. [Minn. R. 7001] 5.12.54 (If applicable.) The Permittee shall complete construction : Due 12/01/2029 The Permittee shall complete construction of the chosen alternative as soon as possible, but no later than 12/01/2029. [Minn. R. 7001] 5.12.55 (If applicable.) The Permittee shall submit a notification : Due before 12/15/2029 written notification of completion of construction shall be submitted to the MPCA within 14 days of completion. [Minn. R. 7001] 5.12.56 (If applicable.) The Permittee shall notify MPCA of initiation of operation : Due by 14 days after its execution that the upgraded facility is on-line. [Minn. R. 7001] 5.12.57 (If applicable.) The Permittee shall attain compliance with final effluent limits : Due 06/01/2030 for total phosphorus of 0.32 mg/L calendar month average (June - September) as soon as possible but no later than 06/01/2030. (Final Limits and Monitoring Requirements are triggered in Phase 2.). [Minn. R. 7001] 5.12.58 Phases for Station SD 001 (Total Facility Discharge) Limits and Monitoring Requirements: Phase 1 interim effluent Limits and Monitoring Requirements for total phosphorus are effective upon permit issuance. Phase 2 final effluent Limits and Monitoring Requirements for total phosphorus are effective on 06/01/2030. Final compliance shall be attained as soon as possible, but no later than 06/01/2030. [Minn. R. 7001] Special Requirements 5.13.59 Special Requirements: Phosphorus Management/Point-Non point Trading Requirements. [Minn. Stat. ch. 115.03, subd. 10] 5.13.60 The Permittee is authorized to discharge total phosphorus in accordance with the conditions of any approved Point-Nonpoint (P-NP) source trade as outlined in this permit, Attachment 1- City of Hutchinson Point-Nonpoint Source Trading Summary and Water Quality Trade Crediting Calculations (Attachment 1), and the limits and monitoring section of this permit. Although Attachment 1 is not included in the text of this permit, it shall be considered a portion of this permit. Attachments added in the future shall also be considered a portion of the permit. [Minn. Stat. ch. 115.03, subp. 10] 5.13.61 The Permittee owns and operates a Wastewater Treatment Facility (Facility) that discharges to the South Fork Crow River and has expressed interest in pollutant trading to offset a portion of its total phosphorus discharge. The Permittee is not required to offset any portion of its total phosphorus discharge through pollutant trading. The quantity of total phosphorus credits for the offset includes the application of a trade ratio which accounts for uncertainty in the measurement and quantification of non -point source pollutant reductions and an environmental trade factor intended as a net water quality benefit. The non -point source reductions must be implemented upstream of the identified impaired water. The MPCA will not approve trades that will result in the violation of a water quality standard. All trades are reviewed by the MPCA on a case -by -case basis and in accordance with Minn. Statute 115.03 subpart 10. [Minn. Stat. ch. 115.03, subp. 10] 5.13.62 BMP alternatives include Soil Erosion BMPs, Cattle Exclusion, Rotational Grazing With Livestock Exclusion, Critical Area Set Aside, Constructed Wetland Treatment Systems, Alternative Surface Tile Inlets or Cover Cropping. BMP alternatives, other than those Permit issued: TBD MN0055832 Permit expires: TBD Page 17 of 69 specified above, cannot be employed for credit generation unless they are approved by the MPCA as part of the Facility's Trading Plan. The credits must be applied consistently with the phosphorus limit's time increments such as an annual or a calendar month average. Credits generated from this program, in excess of those required for compliance with provisions of this permit may be eligible to be transferred to other Permittees if approved in writing by the MPCA. Upon submittal of the Trading Plan, the Permittee must clearly identify whether the generated credits from the specific trade BMPs are to be applied to the phosphorus limit or if they are to be transferred to another Permittee. Credits may not be applied retroactively to a phosphorus discharge nor may they be used at the end of a calendar year to offset an annual or seasonal mass phosphorus loading limit if they were not applied monthly during the calendar year. [Minn. Stat. ch. 115.03, subp. 10] 5.13.63 The amount of total phosphorus to be offset within this permit has not been determined at this time and will be based on the final approved values of any implemented BMPs. The Permittee has requested to offset a portion of its effluent phosphorus load by P- NP trades. A trade ratio of 2.6 to 1 will be applied to these P-NP trades unless a different project specific trade ratio is approved by the MPCA. [Minn. Stat. ch. 115.03, subp. 10] 5.13.64 The Permittee shall achieve the nonpoint source load reductions by undertaking BMPs subject to (1) land purchase or (2) easement(s) or other contractual obligation(s) in place for as long as the Permittee wishes to utilize the nonpoint source load reductions as offsets. [Minn. Stat. ch. 115.03, subp. 10] 5.13.65 The Permittee shall enter into a contractual arrangement with each landowner for each trade site that is not owned by the Permittee prior to the MPCA granting approval of a proposed BMP. In this contractual agreement, the Permittee shall retain responsibility for the proper construction, installation, operation and maintenance of the BMPs the MPCA has approved for trade credits under this permit. The contracts shall be for a time period sufficient to ensure proper BMP maintenance for the term of this permit. Draft contractual agreement(s) shall be submitted to the MPCA for review and approval prior to being signed by the Permittee or landowner. Copies of the signed agreement(s) shall be submitted to the MPCA within 90 days of receiving MPCA approval of the draft agreement(s), or if they are not yet available, submit an update identifying when the signed agreement(s) will be submitted. [Minn. Stat. ch. 115.03, subp. 10] 5.13.66 The Permittee shall monitor the effectiveness of the BMPs during the growing season at least annually and submit an annual report by February 28 of each year. The annual report shall include the following: 1. Description of the site(s) inspected. 2. Photographic documentation that the BMPs are still in place and operating properly. 3. Certification that the active BMPs approved by the MPCA for trade credits remain active according to the MPCA approval. 4. If damage has occurred, photographic documentation of the damage. 5. Photographic documentation of the completed repair work. 6. If all repair work has not been completed, a schedule for completing the repair work. 7. Detailed description of the remaining repair work to be completed. 8. An estimate of the total cost for each BMP constructed and/or repaired in the previous year. 9. A review and summary of the credit value for each active BMP. 10. A comparison of the credit values, phosphorus loads discharged and all applicable Permit issued: TBD Permit expires: TBD MN0055832 Page 18 of 69 TP effluent limits and a determination of whether compliance with the TP effluent limit has been achieved. [Minn. Stat. ch. 115.03, subp. 10] 5.13.67 The Permittee is required to ensure that the BMPs are properly maintained to ensure that the phosphorus reductions remain in effect. If upon review of the annual report or BMP inspections the MPCA finds that the BMPs are not properly maintained, the MPCA may modify the permit to adjust the available phosphorus credits as a result of the loss in phosphorus reduction at the BMP resulting in the potential of a loss of phosphorus credits. [Minn. Stat. ch. 115.03, subp. 10] 5.13.68 Written notification of any modifications to the conditions of the BMPs shall be submitted to the MPCA no later than 90 days before completion of the modification. The permit may be modified based on MPCA review of the changes. [Minn. Stat. ch. 115.03, subp. 10] 5.13.69 The Permittee cannot generate phosphorous credits from additional BMPs without prior MPCA approval and, if necessary, the permit is modified to include the additional credits. [Minn. Stat. ch. 115.03, subp. 10] 5.13.70 Requirements for Future BMPs. [Minn. Stat. ch. 115.03, subp. 10] 5.13.71 The Permittee shall calculate the proposed trade credits for the BMPs according to the terms of this permit and Attachment 1, appended to and incorporated into this permit. The MPCA is solely responsible for determining the final approved amount of nonpoint source load reductions to be credited for the BMPs. [Minn. Stat. ch. 115.03, subp. 10] 5.13.72 The permit language shall control if any inconsistency arises from the referenced pollutant trading document(s). The MPCA is responsible for approving the number of trade credits for the proposed BMPs. [Minn. Stat. ch. 115.03, subp. 10] 5.13.73 The Permittee shall obtain written approval for each BMP from the MPCA prior to beginning construction. [Minn. Stat. ch. 115.03, subp. 10] 5.13.74 BMPs shall not include activities required to be permitted by the MPCA and/or other entities according to MPCA rule. [Minn. Stat. ch. 115.03, subp. 10] 5.13.75 No trading credits can be generated by BMPs that are legally required in accordance with federal, state, or local regulations. [Minn. Stat. ch. 115.03, subp. 10] 5.13.76 Trade credits shall not be proposed or approved for BMPs which simultaneously generate credits for the same pollutant for other environmental programs, including but not limited to wetland mitigation under the Wetland Conservation Act. If a BMP for which trade credits already have been approved or granted under this permit is entered into another environmental program, the Permittee shall immediately inform the MPCA. Approved trade credits for that BMP shall be revoked if they are being used to simultaneously generate credits for the same pollutant for other environmental programs. BMPs generating phosphorus credits approved for this permit may, subject to applicable policies and regulations, generate non -phosphorus credits for other environmental services programs such as the carbon sequestration or wildlife habitat market. Additionally, load reductions of a different pollutant obtained from those same BMPs cannot be sold separately to NPDES permitted buyers. For example, BMPs installed to generate phosphorus credits sold to one or more NPDES permitted buyers cannot also be used to generate total suspend solids credits for NPDES permitted buyers. Each BMP can only be used to generate a single type of pollutant reduction credit for NPDES permitted buyers. However, BMPs may produce other ecological benefits which can be sold into non-NPDES ecosystems services markets. [Minn. Stat. ch. 115.03, subp. 10] 5.13.77 The MPCA may, at any time, revoke previously approved trade credits. In order to revoke credits, the MPCA shall make the following findings: 1. The BMP as credited by the MPCA was not constructed or installed as approved; or Permit issued: TBD Permit expires: TBD MN0055832 Page 19 of 69 2. The BMP as credited by the MPCA was not operated or maintained as approved; or 3. The BMP contractual arrangement(s) have not been honored. [Minn. Stat. ch. 115.03, subp. 10] 5.13.78 To propose a BMP for trade credit approval by the MPCA, the Permittee shall submit a request at least 90 days (unless otherwise specified by the MPCA) before the Permittee expects to receive an approval response from the MPCA. At a minimum, the following information shall be submitted for each site: 1. Site name and location, as detailed on a USGS 7.5-minute quad map with lat/long location identified to the nearest second. Identification of the major and minor watersheds, and HUC reach codes, in which the site is located. A list of lakes, reservoirs and streams that are downstream of the site. 2. Landowner name and mailing address. 3. Documentation, including photos as needed, of the vegetation species, land use and specific drainage practices at the site over the previous 5 years. 4. Type of BMPs proposed to be implemented at the site. 5. Copy of the unsigned contractual arrangement that stipulates future management requirements and length of term and that stipulates that the construction will not begin until MPCA approves the BMP. 6. Plan view of the BMP, and engineering plans, specifications and, for structural practices, the professional engineer's certification, for the BMP, if needed. Operation and maintenance plans. 7. General plans to achieve 100 percent active crediting for the BMP. 8. The total annual units of credit applied for, and the basis for this value, including the detailed calculations. 9. Those BMPs with vegetative components shall include establishment and maintenance criteria and plans to ensure a dense stand, including the dates of seeding and/or plantings. [Minn. Stat. ch. 115.03, subp. 10] 5.13.79 Those BMPs that treat sediment by filtering or settling shall include operation and maintenance plans that include, but are not limited to, procedures to: 1. Ensure sheet flow conditions are maintained in upland flow areas; 2. Remove accumulated sediment that may hinder the operation of the BMP; 3. Inspect and, if needed, reestablish a structure or vegetation after major storm events or fire; and 4. Remove harmful infestations, including carp from treatment wetlands, destructive insects from vegetation, and beavers from bioengineering BMPs. [Minn. Stat. ch. 115.03, subp. 10] 5.13.80 The MPCA shall in writing approve, or deny with comments, the proposed BMP. The MPCA shall, in its approval of proposed BMP, certify that appropriate contractual arrangements are in place for the site, confirm the BMPs potential trade credits, and specify the information required to document construction completion and clarify the auditor's responsibilities. [Minn. Stat. ch. 115.03, subp. 10] 5.13.81 The Permittee shall receive credit for BMPs that have been funded by the Permittee and/or the landowner of the BMP site. In cases where cost sharing and/or grant funding occurs, the rules and agreements governing the BMPs funding may specify BMP credit generation eligibility, including the proportion of credit ownership between the funding entity and the Permittee. [Minn. Stat. ch. 115.03, subp. 10] 5.13.82 BMP construction shall not begin until MPCA written approval for the BMP is received and the Permit has been modified, if necessary, to include the BMP. [Minn. Stat. ch. 115.03, subp. 10] 5.13.83 The Permittee shall retain an independent auditor to certify BMP completion: 1. For engineered BMPs designed by a registered professional engineer, the auditor shall be a registered professional engineer. The professional engineer shall provide a construction documentation report for the BMP and the engineer shall certify that the BMP was completed in substantial conformance with the approved plans and Permit issued: TBD Permit expires: TBD MN0055832 Page 20 of 69 specifications. The MPCA may require that photographs and/or record drawings be included in the report, depending upon the BMP complexity. 2. For cover crops, the auditor can be a registered professional engineer, a certified crop advisor, or a qualified representative of a local watershed interest with relevant expertise. The Permittee shall provide the list of MPCA approved cover crop contracts and the auditor shall select at least 10% at random for a site inspection. The Permittee shall submit its implementation report to the MPCA and the auditor. The auditor will compare audit site information to Permittee's report, noting any inconsistencies in the auditor's report submitted. 3. For other BMPs, or for portions of BMPs not designed by a registered professional engineer, the auditor can be a registered professional engineer, a certified crop advisor, or a qualified representative of a local watershed interest with relevant expertise. The auditor shall inspect the construction site as needed to confirm and document that the BMP was completed in accordance with the approved BMP. 4. For BMPs where vegetation establishment is required, the auditor shall provide written verification that the vegetation establishment criteria have been achieved. 5. The auditor will prepare a report to submit to the MPCA and the Permittee that will provide documentation required for that BMP. If the BMP was completed as approved, the report will recommend issuance of credits. The report shall be submitted within 90 days following completion of the BMP audit. [Minn. Stat. ch. 115.03, subp. 10] 5.13.84 The MPCA shall respond to the Permittee's documentation reports and auditor's certification reports and either issue or deny credits. [Minn. Stat. ch. 115.03, subp. 10] 5.13.85 The Permittee shall continue to operate the WWTP in a manner that ensures removal of nutrients from the waste stream is occurring to the fullest practicable extent. [Minn. R. 7053.0255] Construction Schedule 5.14.86 Definitions. [Minn. R. 7001] 5.14.87 "Initiation of operation" means the date that MPCA determines all components of the wastewater treatment system are complete and functioning and the project begins operating for the purposes for which it was planned, designed, and built. [Minn. R. 7001 ] 5.14.88 "Completion of construction" means all the construction is complete except for minor weather -related components and conforms to the approved plans and specifications and change orders. [Minn. R. 7001] 5.14.89 Schedule. [Minn. R. 7001] 5.14.90 Submit Notice of Intent to Initiate Operation. The Permittee shall notify the MPCA in writing at least 14 days before the planned initiation of operation date. Following MPCA staff concurrence that the facility is adequately prepared, MPCA staff will notify the Permittee that it may initiate operation of the new or upgraded facility. [Minn. R. 7001 ] 5.14.91 Submit Initiation of Operation Date. The Permittee shall notify the MPCA in writing within 14 days after the actual initiation of operation date. The Permittee shall comply with all permit requirements and attain final limits within 90 days of the Initiation of Operation date. [Minn. R. 7001] 5.14.92 Submit Notice to Complete Construction. The Permittee shall notify the MPCA in writing at least 14 days before the planned completion of construction date. The MPCA may complete a final inspection. [Minn. R. 7001] 5.14.93 Submit Final Technical Documents. The Permittee shall submit the following to the MPCA within one year after the initiation of operation date: a. An MPCA-approved certification form that is signed by a professional engineer Permit issued: TBD Permit expires: TBD MN0055832 Page 21 of 69 registered in the state of Minnesota stating that the project meets the performance standards. b. A revised operation and maintenance manual or a maintenance plan; or a certificate of completion of an operation and maintenance manual on a form prescribed by the MPCA. At a minimum, this plan shall include a detailed discussion of operation and controls, maintenance, sampling and analysis, problem mitigation, VOC management, personnel records and reporting, and safety. This plan shall be maintained and updated regularly and made available to the MPCA staff upon request. c. One copy of "as -built" plans and specifications, also known as record drawings, shall be submitted in a format approved by the MPCA. The factsheet titled: "Wastewater Treatment Facility Construction Record Documents, As -built Submittal Requirements" contains specific information regarding the required format of the submittal. The document is located on the MPCA web page at: http://www.pca.state.mn.us/index.php/view-document.htmI?gid=15492. [Minn. R. 7001 ] Mercury Minimization Plan 5.15.94 The Permittee is required to complete and submit a Mercury Pollutant Minimization Plan (MMP) to the MPCA as detailed in this section. If the Permittee has previously submitted a MMP, it shall update its MMP and submit the updated MMP to the MPCA. The purpose of the MMP is to evaluate collection and treatment systems to determine possible sources of mercury as well as potential mercury reduction options. Guidelines for developing a MMP are detailed in this section. [Minn. R. 7001] 5.15.95 The specific mercury monitoring requirements are detailed in the limits and monitoring section of this permit. Information gained through the MMP process can be used to reduce mercury concentrations. As part of its mercury control strategy, the Permittee should consider selecting activities based on the potential of those activities to reduce mercury loadings to the wastewater treatment facility. [Minn. R. 7001] 5.15.96 The Permittee shall submit a mercury pollutant minimization plan : Due by 180 days after permit issuance. [Minn. R. 7001] 5.15.97 At a minimum, the MMP shall include the following: a. A summary of mercury influent and effluent concentrations and biosolids monitoring data using the most recent five years of monitoring data, if available. b. Identification of existing and potential sources of mercury concentrations and/or loading to the facility. As appropriate for your facility, you should consider residential, institutional, municipal, and commercial sources (such as dental clinics, hospitals, medical clinics, nursing homes, schools, laundries, and industries with potential for mercury contributions). You should also consider other influent mercury sources, such as stormwater inputs, ground water (inflow & infiltration) inputs, lift station components, and waste streams or sewer tributaries to the wastewater treatment facility. c. An evaluation of past and present WWTF operations to determine those operating procedures that maximize mercury removal. d. A summary of any mercury reduction activities implemented during the last five yea rs. e. A plan to implement mercury management and reduction measures during the next five years. [Minn. R. 7001] Mechanical System 5.16.98 Bypass Structures. [Minn. R. 7001] Permit issued: TBD Permit expires: TBD MN0055832 Page 22 of 69 5.16.99 All structures capable of bypassing the treatment system shall be manually controlled and kept locked at all times. [Minn. R. 7001.0030] 5.16.100 Sanitary Sewer Extension Permit. [Minn. R. 7001] 5.16.101 The Permittee may be required to obtain a sanitary sewer extension permit from the MPCA for any addition, extension, or replacement to the sanitary sewer. If a sanitary sewer extension permit is required, construction may not begin until plans and specifications have been submitted and a written permit is granted except as allowed in Minn. Stat. 115.07, subd. 3b. [Minn. R. 7001.0020] 5.16.102 Operator Certification. [Minn. R. 7001] 5.16.103 The Permittee shall provide a Class A state certified operator who maintains direct responsibility of the operation, maintenance, and testing functions required to ensure compliance with the terms and conditions of this permit. [Minn. R. 9400] 5.16.104 The Permittee shall provide the appropriate number of operators with a Type IV certification to be responsible for the land application of biosolids or semisolids from commercial or industrial operations. [Minn. R. 7048] 5.16.105 If the Permittee chooses to meet operator certification requirements through a contractual agreement, the Permittee shall provide a copy of the contract to the MPCA, WQ Submittals Center. The contract shall include: A. The certified operator's name, certificate number, company name (if appropriate), and the period covered by the contract and provisions for renewal; B. The duties and responsibilities of the certified operator; C. The duties and responsibilities of the Permittee; and D. Provisions for notifying the MPCA 30 days in advance of termination if the contract is terminated prior to the expiration date. [Minn. R. 9400] 5.16.106 The Permittee shall notify the MPCA within 30 days of a change in operator certification or contract status. [Minn. R. 9400] Pretreatment: Delegated Requirements 5.17.107 Pretreatment - Definitions. [Minn. R. 7049] 5.17.108 For the purposes of these pretreatment requirements, "Significant Industrial User" (SIU) shall mean any industrial user (IU) which: a. is subject to Categorical Pretreatment Standards, as defined in Minnesota Rules 7049.0120, subpart 5; b. discharges 25,000 gallons per day or more of process wastewater, excluding sanitary, noncontact cooling or boiler blowdown wastewater, to the POTW; c. contributes a process wastewater containing five percent or more of the flow or load of any pollutant of concern to the POTW treatment plant; or d. is designated as significant by the Permittee on the basis that the Industrial User has a reasonable potential for adversely affecting the POTW's operation or for violating any pretreatment standard or requirement. [Minn. R. 7049] 5.17.109 Exemption. [Minn. R. 7049] 5.17.110 Industrial users qualifying as significant solely on the basis of criteria b. or c. above may be exempted from consideration as a SIU if the Permittee finds that they have no reasonable potential to adversely affect the POTW's operation or to violate pretreatment standards or requirements. [Minn. R. 7049] 5.17.111 The Permittee shall notify the MPCA in writing of any Industrial User so exempted and provide justification for their exemption. [Minn. R. 7049] 5.17.112 Pretreatment - Delegated Authority. [Minn. R. 7049] 5.17.113 Under the authority of the General Pretreatment Regulations (40 CFR 403), the Permittee's pretreatment program was approved on October 28, 2013. The Permittee Permit issued: TBD Permit expires: TBD MN0055832 Page 23 of 69 has been delegated authority to operate as the Publicly Owned Treatment Works (POTW) control authority under the General Pretreatment Regulations. The Permittee shall fully and effectively implement and operate the approved pretreatment program according to the legal authorities contained therein and the General Pretreatment Regulations. [Minn. R. 7049] 5.17.114 In addition to the Prohibitions contained in the General Pretreatment Regulations and the approved program, the Permittee shall prohibit new discharges of non -contact cooling waters to the POTW unless there are no cost-effective alternatives. [Minn. R. 7049 ] 5.17.115 Existing discharges of non -contact cooling water to the wastewater treatment facility shall be eliminated where elimination is cost effective, or where an infiltration/inflow analysis and sewer system evaluation survey indicate the need for such removal. [Minn. R. 7049] 5.17.116 Pollutants of concern in the administration of the Permittee's pretreatment program shall be considered in the determination of the Significance of Industrial Users, monitoring of Significant Industrial Users, establishment of limitations on users, and communications with users. A pollutant of concern is a pollutant that is discharged, or may be discharged by an industrial user to the permittees treatment works and that is, or should be, of concern on the basis that it may cause interference or pass through as defined in Minnesota Rules 7049.0120, subparts 10 and 12. [Minn. R. 7049] 5.17.117 Legal Authority. [Minn. R. 7049] 5.17.118 The Permittee shall maintain the legal authority that allows it to fully implement its approved pretreatment program in conformance with the requirements of the General Pretreatment Regulation. [Minn. R. 7049] 5.17.119 Industrial Users Inventory. [Minn. R. 7049] 5.17.120 The Permittee shall update its inventory of Industrial Users at least annually and as needed to ensure that all SIUs are properly identified, characterized and categorized. The Permittee shall: a. identify Industrial Users which may be subject to the POTW pretreatment program; b. characterize the discharge of pollutants to the POTW by the Industrial User; and c. determine the applicable categories for industrial users subject to National Categorical Pretreatment Standards. [Minn. R. 7049] 5.17.121 Within 30 days of the designation of an Industrial User as significant, the Permittee shall notify the SIU of all applicable pretreatment standards and requirements. The Permittee shall also notify all Industrial Users of all applicable pretreatment standards and requirements, and the Industrial Users' obligation to comply with applicable requirements under Subtitles C and D of the Resource Conservation and Recovery Act (RCRA). [Minn. R. 7049] 5.17.122 Local Limits. [Minn. R. 7049] 5.17.123 The Permittee shall develop, maintain and enforce specific local limits to implement the prohibitions listed in Minnesota Rules 7049.0140. [Minn. R. 7049] 5.17.124 The Permittee shall evaluate the need to revise local limits to effectively implement these prohibitions at least once during the term of this permit. Prior to the expiration date of this permit, the permittee shall submit, for approval, a report on the evaluation. If the evaluation determines that a more restrictive local limit is needed, the permittee shall submit for approval a suggested schedule for amending the permittee's local limits. [Minn. R. 7049] 5.17.125 The evaluation shall include a pollutant mass balance for all pollutants of concern. The mass balance shall attempt to balance the source of the pollutants (Industrial Users and other sources), the measured headwork's loading of the pollutants and the fates of the pollutants (discharge, biosolids and others). The mass balance shall make use of all available and appropriate monitoring data. Permit issued: TBD Permit expires: TBD MN0055832 Page 24 of 69 The permittee shall, for all pollutants of concern, obtain sufficient data to allow the permittee to evaluate the need for local limits and to set local limits if they are needed. Monitoring shall be done at a sensitivity adequate to evaluate the need for local limits and set local limits if needed. [Minn. R. 7049] 5.17.126 Permit Significant Industrial Users. [Minn. R. 7049] 5.17.127 The Permittee shall issue and reissue permits to all existing SIUs within 180 days of expiration of the existing SIU permit for existing SIUs, or identification of a new SIU. The permit shall contain at least the following: a. a statement of duration (no longer than five (5) years); b. a statement of nontransferability without prior approval by the POTW, and provision of a copy of the existing permit to the new owner or operator; c. discharge limits based on applicable prohibited discharges in Minnesota Wastewater Pretreatment Rules (Minn. R. 7049.0140), National Categorical Pretreatment Standards, and local limits and local discharge prohibitions; d. self -monitoring, sampling, reporting, notification and record keeping requirements, including an identification of the pollutants to be monitored, sampling location, sampling frequency and sample type; and e. a statement of applicable civil and criminal penalties for violation of pretreatment standards and requirements, and any applicable compliance schedule. [Minn. R. 7049] 5.17.128 The Permittee may not extend the compliance date beyond applicable federal deadlines in any compliance schedule. [Minn. R. 7049] 5.17.129 Compliance Monitoring and Inspections. [Minn. R. 7049] 5.17.130 The Permittee shall randomly sample and analyze the discharge from Industrial Users and conduct surveillance activities to identify, independent of information supplied by Industrial Users, noncompliance with pretreatment standards. The Permittee shall inspect and sample the discharge from each SIU at least once a year. [Minn. R. 7049] 5.17.131 The Permittee shall evaluate whether each SIU needs a plan to control spill and slug discharges as provided in Minnesota Rules 7049.0830 G. Where a control plan is determined to be needed, the Permittee shall require, in the permit issued to the industrial user, that the industrial user develop and implement such a plan. [Minn. R. 7049 ] 5.17.132 Industrial User Reports. [Minn. R. 7049] 5.17.133 The Permittee shall receive and analyze self -monitoring reports and other reports and notices submitted by Industrial Users in accordance with requirements contained in permits issued by the Permittee and in accordance with the General Pretreatment Regulation. [Minn. R. 7049] 5.17.134 Enforcement Actions. [Minn. R. 7049] 5.17.135 The Permittee shall investigate instances of noncompliance with pretreatment standards and requirements as indicated by reports submitted by Industrial Users, by information collected by the Permittee or by other means. [Minn. R. 7049] 5.17.136 The Permittee shall collect samples, analyze data and compile information in a manner to ensure accuracy and admissibility in enforcement proceedings and judicial actions. [Minn. R. 7049] 5.17.137 In instances of noncompliance, the Permittee shall take effective enforcement action in accordance with the approved enforcement response plan. [Minn. R. 7049] 5.17.138 Data Management and Record Keeping. [Minn. R. 7049] 5.17.139 The Permittee shall maintain records documenting pretreatment activities. These records shall contain an inventory of industrial users, characterization of discharges, compliance status, permit status, and records of enforcement actions. [Minn. R. 7049] 5.17.140 The Permittee shall retain all records of monitoring activities and results for at least Permit issued: TBD Permit expires: TBD MN0055832 Page 25 of 69 three (3) years and shall make the records available to EPA and the MPCA upon request. [Minn. R. 7049] 5.17.141 Public Participation. [Minn. R. 7049] 5.17.142 The Permittee shall comply with public participation requirements of 40 CFR 25 in the enforcement of national pretreatment standards. [Minn. R. 7049] 5.17.143 The Permittee shall, once a year, publish the names of Industrial Users that were in significant noncompliance with pretreatment requirements, as defined in Minnesota Rules 7049.0120, subpart 25, any time during the previous twelve (12) months. [Minn. R. 7049] 5.17.144 All industrial discharge data shall be made available to the public upon request. [Minn. R. 7049] 5.17.145 Program Resources. [Minn. R. 7049] 5.17.146 The Permittee shall acquire sufficient resources and qualified personnel to carry out the program implementation procedures described in this permit. [Minn. R. 7049] 5.17.147 Program Modification. [Minn. R. 7049] 5.17.148 The Permittee shall submit to the MPCA a statement of the basis for desired program modifications and a modified program description for all substantial modifications as defined in Minnesota Rules 7049.0980. The Permittee shall await formal approval from the MPCA before implementing substantial program modifications. [Minn. R. 7049 ] 5.17.149 The Permittee shall notify the MPCA of non -substantial modifications to its pretreatment program at least 45 days prior to implementing the modification. [Minn. R. 7049] 5.17.150 Non -substantial modifications are deemed approved unless the MPCA notifies the Permittee otherwise within 45 days. [Minn. R. 7049] 5.17.151 Multijurisdictional Agreements. [Minn. R. 7049] 5.17.152 The Permittee shall establish agreements with any contract cities requiring them to develop and adopt legal authority at least as stringent as the Permittee's, and carry out the specific responsibilities listed above in implementing the pretreatment program. [Minn. R. 7049] 5.17.153 Notification Requirements. [Minn. R. 7049] 5.17.154 The Permittee shall notify the MPCA of planned or actual changes in the discharges from SIUs which will require changes to the user's control document and which may affect the Permittee's effluent. [Minn. R. 7049] 5.17.155 The Permittee shall supply the MPCA with information regarding the discharge, compliance status, or enforcement actions taken for any industrial user upon request. [Minn. R. 7049] 5.17.156 Pretreatment Annual Report. [Minn. R. 7049] 5.17.157 The Permittee shall submit a pretreatment annual report : Due by February 28 of each year following permit issuance. [Minn. R. 7049] 5.17.158 The Permittee shall submit the pre-treatment report annually to the following address: MPCA Attn: WQ Submittals Center 520 Lafayette Road North St. Paul, Minnesota 55155-4194 The report shall describe the Permittee's pretreatment activities during the previous calendar year and is due on February 28th of each year and shall contain at least the following information. [Minn. R. 7049] 5.17.159 The Pretreatment Annual Report shall describe the pretreatment activities during the Permit issued: TBD Permit expires: TBD 5.17.160 MN0055832 Page 26 of 69 previous calendar year and shall contain the following lists: a. An updated list of the Permittee's significant industrial users including their names, addresses, any applicable federal categorical standards, and a summary total of significant industrial users and categorical industrial users. b. A separate list of deletions from and additions to previously submitted lists of SIUs, with a brief explanation for each deletion. c. A list of SIUs with expired permits. [Minn. R. 7049] The Pretreatment Annual Report shall contain the following descriptions: a. A characterization of the compliance status of each SIU during the reporting year. The compliance characterization shall at least indicate status as follows: 1. no violations noted with discharge limits, and compliance with monitoring and reporting requirements is sufficient to determine compliance with discharge limitations; 2. violations were noted with discharge limits, or violations of monitoring and reporting requirements that may have impaired the Permittee's ability to determine compliance with discharge limitations were noted, but the noncompliance does not meet the definition of significant noncompliance as referenced below; significant noncompliance (as defined by 40 CFR 403.8(f)(2)(vii)); or status unknown. b. A description of the standards or requirements that were violated for SIUs that are out of compliance with pretreatment standards. For an SIU in significant noncompliance, the characterization shall note the reason for the significant violations (if known) and whether the SIU is on a compliance schedule. If the SIU is on a compliance schedule, the date of final compliance shall be noted in the report. c. A description of any upsets, interference, or pass through incidents at the POTW which the Permittee knows or suspects were caused by Industrial Users of the POTW system. The description shall include the reasons why the incidents occurred, the corrective actions taken, and the Industrial Users responsible, if known. [Minn. R. 5.17.161 The permittee shall, for all pollutants of concern, obtain sufficient data to allow the permittee to evaluate the need for local limits, and shall set local limits it they are needed. Monitoring shall be done at a sensitivity adequate to evaluate the need for local limits and set local limits if they are needed. [Minn. R. 7049] 5.17.162 The Pretreatment Annual Report shall contain the following summaries: a. A summary of the discharge monitoring data for each SIU for the reporting year. This summary shall include all available data and shall accurately represent the discharge by the user. b. A summary of the inspection and sampling activities conducted by the POTW during the reporting year to gather information and data regarding Industrial Users. The summary shall include identification of the Industrial Users subject to surveillance by the POTW and an indication of the type (inspection or sampling) and the number of surveillance activities performed. c. A summary of the enforcement actions by the POTW during the reporting year. The summary shall include the names and addresses of the Industrial Users that were the subject of enforcement action, the enforcement action taken, and whether the Industrial User has returned to compliance. d. A summary of the Permittee's pretreatment budget for the reporting year, including the cost of personnel, equipment and services employed in the pretreatment program. e. A summary of public participation activities to involve and inform the public. This shall include a copy of the annual publication of significant noncompliance, if such Permit issued: TBD Permit expires: TBD MN0055832 Page 27 of 69 publication was needed to comply with 40 CFR 403.8(f)(2)(vii). [Minn. R. 7049] Biosolids: Exceptional Quality 5.18.163 Authorization. [Minn. R. 7041] 5.18.164 This permit authorizes the Permittee to prepare, store and distribute Class B domestic wastewater treatment biosolids and Exceptional Quality Biosolids to the land in accordance with the provisions in this chapter and Minnesota Rules ch. 7041. [Minn. R. 7041] 5.18.165 Permittees who prepare bulk biosolids shall obtain approval of the sites on which bulk biosolids are applied before they are applied unless they are Exceptional Quality Biosolids. Site application procedures are set forth in Minn. R. ch. 7041.0800. [Minn. R. 7041.800] 5.18.166 Compliance Responsibility. [Minn. R. 7041] 5.18.167 The Permittee is responsible for ensuring that the applicable requirements in this chapter and Minn. R. ch. 7041 are met when biosolids are prepared, distributed, and/or applied to the land. [Minn. R. 7041] 5.18.168 Exceptional Quality Biosolids produced by the Permittee may not be blended by the Permittee with other materials before distributing them to other persons. [Minn. R. 7041 ] 5.18.169 Exceptional Quality Biosolids produced by the process described in this permit are not subject to the general requirements in Minnesota Rules ch. 7041.1000 or the management practices in Minnesota Rules ch. 7041.1200, except Minnesota Rules ch. 7041.1200, subp. 8, items D. and E. requirements for field storage do apply as noted below: D. Long-term storage of Exceptional Quality Biosolids shall not take place within 1,000 feet of any downgradient surface waters and wetlands listed in subpart 3, item B, the inlets, or sinkholes unless measures are taken to control runoff in which case the separation distance may be reduced to 200 feet. E. Long-term storage of bulk exceptional Quality Biosolids shall not be allowed on land with greater than a two percent slope. [Minn. R. 7041] 5.18.170 Long-term storage of Exceptional Quality Biosolids shall not exceed seven months on agricultural land, forest land, or a reclamation site. [Minn. R. 7041] 5.18.171 Protection from precipitation and blowing shall be provided when storing Exceptional Quality Biosolids in the field or out of doors. [Minn. R. 7041] 5.18.172 The total nitrogen, phosphorus and potassium content of Exceptional Quality Biosolids shall be supplied, in writing, by the person who prepares the biosolids to the person who applies or distributes the Exceptional Quality Biosolids for that person's use in recommending application rates. [Minn. R. 7041] 5.18.173 Notification Requirements. [Minn. R. 7041] 5.18.174 The Permittee shall provide information needed to comply with the biosolids requirements of Minn. R. ch. 7041 to others who prepare or use the biosolids. [Minn. R. 7041] 5.18.175 Pollutant Limits. [Minn. R. 7041] 5.18.176 Biosolids which are applied to the land shall not exceed the ceiling concentrations in Table 1 and shall not be applied so that the cumulative amounts of pollutant in Table 2 are exceeded. Exceptional quality biosolids shall not exceed the ceiling concentration in Table 1 and shall meet the pollutant concentrations in Table 3. Table 1 Ceiling Concentrations (dry weight basis) Parameter in units mg/kg Permit issued: TBD Permit expires: TBD MN0055832 Page 28 of fig Arsenic 75 Cadmium 85 Copper 4300 Lead 840 Mercury 57 Molybdenum 75 Nickel 420 Selenium 100 Zinc 7500 Table 2 Cumulative Loading Limits Pollutant in units Ibs/acre Arsenic 37 Cadmium 35 Copper 1339 Lead 268 Mercury 15 Molybdenum* Nickel 375 Selenium 89 Zinc 2500 *The cumulative limit for molybdenum has not been established at the time of permit issuance Table 3 Pollutant Concentrations Pollutant in units mg/kg* Arsenic 41 Cadmium 39 Copper 1500 Lead 300 Mercury 17 Nickel 420 Selenium 100 Zinc 2800 * On a dry weight basis, the arithmetic mean of all measurements taken during the month. [Minn. R. 7041] 5.18.177 Pathogen and Vector Attraction Reduction. [Minn. R. 7041] 5.18.178 Biosol ids shall be processed, treated, or be incorporated or injected into the soil to meet one of the vector attraction reduction requirements in Minnesota Rules, pt. 7041.1400. [Minn. R. 7041.1400] 5.19.179 Biosolids shall be processed or treated by one of the alternatives in Minnesota Rules, pt. 7041,1300 to meet the Class A or Class B standards for the reduction of pathogens. When Class B biosolids are applied to the land, the site restrictions in Minnesota Rules, pt. 7041.1300 shall also be met. [Minn. R. 7041] 5.18.180 The minimum duration between application and harvest, grazing or public access to areas where Class B bivsolids have been applied to the land is as follows: a. 14 months for food crops whose harvested parts may touch the soil/biosolids mixture (such as melons, squash, tomatoes, etc.), when Biosolids are surface applied, incorporated or iniected. Permit issued: TBD Permit expires: TBD MN0055832 Page 29 of 69 b. 20 months or 38 months depending on the application method for food crops whose harvested parts grow in the soil (such as potatoes, carrots, onions, etc.). The 20 month time period is required when biosolids are surface applied or surface applied and incorporated after they have been on the soil surface for at least four (4) months. The 38 month time period is required when the biosolids are injected or surface applied and incorporated within four (4) months of application. c. 30 days for feed crops, other food crops (such as field corn, sweet corn, etc.), hay or fiber crops when biosolids are surface applied, incorporated or injected. d. 30 days for grazing of animals when biosolids are surface applied, incorporated or injected. e. One year where there is a high potential for public contact with the site, (such as a reclamation site located in populated areas, a construction site located in a city, turf farms, plant nurseries, etc.) and 30 days where there is low potential for public contact (such as agricultural land, forest, a reclamation site located in an unpopulated area, etc.) when biosolids are surface applied, incorporated, or injected. [Minn. R. 7041 ] 5.18.181 Exceptional Quality Biosolids are required to meet the Class A process standard in Minnesota Rules 7041.1300 subp. 2, item G.2 as follows: Heat drying. Sewage sludge is dried by direct or indirect contact with hot gases to reduce the moisture content of sewage sludge to 10 percent or lower. Either the temperature of the sewage sludge particles exceeds 80 degrees Celsius or the wet bulb temperature of the gas in contact with the sewage sludge as the sewage sludge leaves the dryer exceeds 80 degrees Celsius. [Minn. R. 7041] 5.18.182 In addition to the Class A process defined above or number in permit, either the density of fecal coliform in the biosolids shall be less than 1000 MPN/gram of total solids (dry weight basis) or the density of Salmonella sp. bacteria in the biosolids shall be less than three MPN per four grams or total solids (dry weight basis) at the time the biosolids are applied to land, are prepared for sale or giveaway in a bag or other container for application to land, or when the biosolids or material derived from the biosolids is prepared to meet the requirements of Exceptional Quality Biosolids. [Minn. R. 7041] 5.18.183 Exceptional Quality Biosolids are required to meet vector attraction reduction by the option described in Minnesota Rules 7041.1400 subp. 2, item H, drying to at least 90 percent total solids content. [Minn. R. 7041] 5.18.184 Management Practices. [Minn. R. 7041] 5.18.185 The management practices for the land application of biosolids are described in detail in Minn. R. ch. 7041.1200 and shall be followed unless specified otherwise in a site approval letter or a permit issued by the MPCA. [Minn. R. 7041.1200] 5.18.186 Overall management requirements: a. Biosolids shall not be applied to the land if it is likely to adversely affect a threatened or endangered species listed under Section 4 of the Endangered Species Act or its designated critical habitat. b. Biosolids shall not be applied to flooded, frozen or snow covered ground so that the biosolids enter wetlands or other waters of the state. c. Biosolids shall be applied at an agronomic rate unless specified otherwise by the MPCA in a permit. d. Biosolids shall not be applied within 33 feet of a wetland or waters of the state unless specified otherwise by the MPCA in a permit. [Minn. R. 7041] 5.18.187 Monitoring Requirements. [Minn. R. 7041] 5.18.188 Representative samples of biosolids applied to the land shall be analyzed by methods specified in Minnesota Rule pt. 7041.3200 for the following parameters: arsenic, cadmium, copper, lead, mercury, molybdenum, nickel, selenium, zinc, Kjeldahl Permit issued: TBD Permit expires: TBD MN0055832 Page 30 of 69 nitrogen, ammonia nitrogen, total solids, volatile solids, phosphorus, potassium and pH. [Minn. R. 7041] 5.18.189 At a minimum, biosolids shall be monitored at the frequencies specified in Table 3 for the parameters listed above, and any pathogen or vector attraction reduction requirements in Minnesota Rules, pts. 7041.1300 and 7041.1400 if used to determine compliance with those parts. Table 3 Minimum Sampling Frequencies Biosolids Applied* Biosolids Applied* Frequency (metric tons/365-day period) (tons/365-day period) (times/365-day period) >0 but <290 >0 but <320 1 >=290 but <1,500 >=320 but <1,650 4 >=1,500 but <15,000 >=1,650 but <16,500 6 >=15,000 >=16,500 12 * Either the amount of bulk biosolids applied to the land or the amount of biosolids received by a person who prepares biosolids that are sold or given away in a bag or other container for application to the land (dry weight basis). [Minn. R. 7041] 5.18.190 Increased sampling frequencies are specified for the parameters listed in Table 4. Sampling at a frequency at twice the minimum frequencies in Table 3 is required if concentrations listed in Table 4 are exceeded (based on the average of all analyses made during the previous cropping year). Table 4 Increased Frequency of Sampling Pollutant in units mg/kg (dry weight basis) Arsenic 38 Cadmium 43 Copper 2150 Lead 420 Mercury 28 Molybdenum 38 Nickel 210 Selenium 50 Zinc 3750. [Minn. R. 7041] 5.18.191 The Permittee shall keep records of the information necessary to show compliance with pollutant concentrations and loadings, pathogen reduction requirements, vector attraction reduction requirements and management practices as specified in Minnesota Rules, pt. 7041.1600, subp. 2 and/or 3, as applicable. [Minn. R. 7041] 5.18.192 Reporting Requirements. [Minn. R. 7041] 5.18.193 The Permittee shall submit a biosolids annual report : Due annually, by the 31st of December on a form provided by or approved by the MPCA. The report shall include the requirements in Minnesota Rules, part 7041.1700. [Minn. R. 7041] 5.18.194 The permittee shall submit a Biosolids Annual Report by December 31 of each year for biosolids storage and/or transfer activities occurring during the cropping year previous to December 31. The report shall indicate whether or not biosolids were transferred and/or stored. If biosolids were transferred, the report shall describe how much was transferred, where it was transferred to, the name of the facility that accepted the transfer and the contact person at that facility. "Cropping year" means a year beginning on September 1 of the year prior to the growing season and ending August 31 the year the crop is harvested. For example, the 2012 cropping year began Permit issued: TBD Permit expires: TBD MN0055832 Page 31 of 69 September 1, 2011, and ended August 31, 2012. [Minn. R. 7041] 5.18.195 For biosolids that are stored for more than two years, the Biosolids Annual Report shall also include the analytical data from the representative sample of the biosolids generated during the cropping year. [Minn. R. 7041] 5.18.196 The Permittee shall submit the Biosolids Annual Report to: MPCA Submittals Center Minnesota Pollution Control Agency 520 Lafayette Road North St. Paul, Minnesota 55155-4194. [Minn. R. 7041] 5.18.197 The Permittee shall notify the MPCA in writing when 90 percent or more of any of the cumulative pollutant loading rates listed for any Land Application Sites has been reached for a site. [Minn. R. 7041] Total Facility Requirements (NPDES/SDS) 5.19.198 Definitions. Refer to the Permit User's Manual found on the MPCA's website (https://www.pca.state.mn.us) for standard definitions. [Minn. R. 7001] 5.19.199 Incorporation by Reference. This permit incorporates the following applicable federal and state laws applicable to the Permittee and enforceable parts of this permit: 40 CFR pts. 122.41, 122.42, 136, 403 and 503; Minn. R. chs. 7001, 7041, 7045, 7050, 7052, 7053, 7060, and 7080; and Minn. Stat. chs. 115 and 116. [Minn. R. 7001] 5.19.200 Permittee Responsibility. The Permittee shall perform the actions or conduct the activity authorized by this permit in compliance with the conditions of the permit and, if required, in accordance with the plans and specifications approved by the MPCA. [Minn. R. 7001.0150, subp. 3(E)] 5.19.201 Toxic Discharges Prohibited. Whether or not this permit includes effluent limitations for toxic pollutants, the Permittee shall not discharge a toxic pollutant except according to 40 CFR pts. 400 to 460 and Minn. R. chs. 7050, 7052, 7053 and any other applicable MPCA rules. [Minn. R. 7001.1090, subp. 1(A)] 5.19.202 Nuisance Conditions Prohibited. The Permittee's discharge shall not cause any nuisance conditions including, but not limited to: floating solids, scum and visible oil film, excessive suspended solids, material discoloration, obnoxious odors, gas ebullition, deleterious sludge deposits, undesirable slimes or fungus growths, aquatic habitat degradation, excessive growths of aquatic plants, acutely toxic conditions to aquatic life, or other adverse impact on the receiving water. [Minn. R. 7050.0210, subp. 2] 5.19.203 Property Rights. This permit does not convey a property right or an exclusive privilege. [Minn. R. 7001.0150, subp. 3(C)] 5.19.204 Liability Exemption. In issuing this permit, the State and the MPCA assume no responsibility for damage to persons, property, or the environment caused by the activities of the Permittee in the conduct of its actions, including those activities authorized, directed, or undertaken under this permit. To the extent the State and the MPCA may be liable for the activities of its employees, that liability is explicitly limited to that provided in the Tort Claims Act. [Minn. R. 7001.0150, subp. 3(0)] 5.19.205 The MPCA's issuance of this permit does not obligate the MPCA to enforce local laws, rules, or plans beyond what Minnesota statutes authorize. [Minn. R. 7001.0150, subp. 3(D)] 5.19.206 Liabilities. The MPCA's issuance of this permit does not release the Permittee from any liability, penalty, or duty imposed by Minnesota or federal statutes or rules or local ordinances, except the obligation to obtain the permit. [Minn. R. 7001.0150, subp. 3(A)] 5.19.207 The issuance of this permit does not prevent the future adoption by the MPCA of pollution control rules, standards, or orders more stringent than those now in Permit issued: TBD Permit expires: TBD MN0055832 Page 32 of 69 existence and does not prevent the enforcement of these rules, standards, or orders against the Permittee. [Minn. R. 7001.0150, subp. 3(B)] 5.19.208 Severability. The provisions of this permit are severable and, if any provisions of this permit or the application of any provision of this permit to any circumstance are held invalid, the application of such provision to other circumstances and the remainder of this permit shall not be affected thereby. [Minn. R. 7001] 5.19.209 Compliance with Other Rules and Statutes. The Permittee shall comply with all applicable air quality, solid waste, and hazardous waste statutes and rules in the operation and maintenance of the facility. [Minn. R. 7001] 5.19.210 Inspection and Entry. When authorized by Minn. Stat. ch. 115.04, 1156.17, subd. 4, and 116.091, and upon presentation of proper credentials, the Permittee shall allow the MPCA, or an authorized employee or agent of the MPCA, to enter at reasonable times upon the property of the Permittee to examine and copy books, papers, records, or memoranda pertaining to the construction, modification, or operation of the facility covered by the permit or pertaining to the activity covered by the permit; and to conduct surveys and investigations, including sampling or monitoring, pertaining to the construction, modification, or operation of the facility covered by the permit or pertaining to the activity covered by the permit. [Minn. R. 7001.0150, subp. 3(I)] 5.19.211 Control Users. The Permittee shall regulate the users of its facility to prevent the introduction of pollutants or materials that may result in the inhibition or disruption of the conveyance system, treatment facility or processes, or disposal system that would contribute to the violation of the conditions of this permit or any federal, state, or local law or regulation. [Minn. R. 7001.0150, subp. 3(F)] 5.19.212 Sampling. [Minn. R. 7001] 5.19.213 Representative Sampling. The Permittee shall conduct samples and measurements required by this permit as specified in this permit and shall be representative of the discharge or monitored activity. [Minn. R. 7001.0150, subp. 2(B)] 5.19.214 Additional Sampling. If the Permittee monitors more frequently than required, they shall report the results and the frequency of monitoring on their eDMR for that reporting period. [Minn. R. 7001.1090, subp. 1(E)] 5.19.215 Certified/Accredited Laboratory. A laboratory accredited by the Minnesota Department of Health [Minn. R. 4740.2010 through Minn. R. 4740.2120] and/or certified by the MPCA [Minn. R. 7001.4310 through Minn. R. 7001.4390] shall conduct analyses required by this permit, unless approved in writing by the MPCA. A certified/accredited laboratory does not need to complete analyses of dissolved oxygen, pH, temperature, specific conductance, and total residual oxidants (chlorine, bromine). Those analyses shall comply with 40 CFR pt. 136. Dissolved oxygen, pH, and total residual oxidants must be performed on -site. Follow the manufacturer's specifications for equipment maintenance and use. [Minn. R. 4740.2010-4740.2120, Minn. R. 7001.4310-7001.4390] 5.19.216 Sample Preservation and Procedure. Sample preservation and test procedures for the analysis of pollutants shall conform to 40 CFR pt. 136 and Minn. R. 7041.3200. [Minn. R. 7001.0150, subp. 2(B), Minn. R. 7041.3200] 5.19.217 Equipment Calibration. The Permittee shall check and/or calibrate flow meters, pumps, flumes, lift stations, or other flow monitoring equipment used for purposes of determining compliance (within plus or minus ten percent of the true flow values) with permit requirements at least twice annually. [Minn. R. 7001.0150, subp. 2(B & C)] 5.19.218 Maintain Records. The Permittee shall keep the records required by this permit for at least three years, including any calculations, original recordings from automatic monitoring instruments, and laboratory sheets. The Permittee shall extend these record retention periods upon request of the MPCA. The Permittee shall maintain records for each sample and measurement. The records shall include the following Permit issued: TBD Permit expires: TBD MN0055832 Page 33 of 69 information: A. The exact place, date, and time of the sample or measurement; B. The date of analysis; C. The name of the person who performed the sample collection, measurement, analysis, or calculation; D. The analytical techniques, procedures, and methods used; and E. The results of the analysis. [Minn. R. 7001.0150, subp. 2(C)] 5.19.219 Completing Reports. The Permittee shall submit the results of the required sampling and monitoring activities on the forms provided, specified, or approved by the MPCA. The Permittee shall record the information in the specified areas on those forms and in the units specified. Required forms may include a Sample Values Form. If required, the Permittee shall record individual values for each sample and measurement on the Sample Values Form provided by the MPCA. The Permittee shall submit Sample Values Form with the appropriate eDMRs. The Permittee may design and use their own Sample Values Form; however, the Permittee shall not use their form until the MPCA reviews and approves the form. Note: The Permittee shall also record required summary information on their eDMR. Permittee submitted summary information contained only on the Sample Values Form does not comply with reporting requirements. [Minn. R. 7001.0150, subp. 2(B), Minn. R. 7001.1090, subp. 1(D)] 5.19.220 Submitting Reports. The Permittee shall submit eDMRs, Sample Values Forms, and other supplemental attachment forms via MPCA e-Services after the MPCA approves their authorization request. The Permittee shall electronically submit eDMRs, Sample Values Forms, and other supplemental attachment forms by the 21st day of the month following the sampling period or otherwise as specified in this permit. The Permittee shall complete eDMR submittal on or before 11:59 PM of the 21st day of the month following the sampling period or as otherwise specified in this permit. The Permittee shall submit an eDMR for each required station even if no discharge occurred during the reporting period. The Permittee shall submit other reports required by this permit electronically or by mail. The Permittee shall submit reports by the date specified in this permit. For electronic submittals, the Permittee shall submit on or before 11:59 PM on the date specified in this permit. For mailed submittals, the Permittee shall ensure that submittals via U.S. Postal Service or other hand delivery method contain postmarks by the date specified in this permit. Whole Effluent Testing (WET) and Pretreatment Annual Reports must be mailed to the WQ Submittals Center. Electronically: wq.submittaIs.mpca@state.mn.us Include Water quality submittals form: www.pca.state.mn.us/sites/default/files/wq- wwprm7-71.docx Or by mail: Attention: WQSubmittals Center Minnesota Pollution Control Agency 520 Lafayette Road North St. Paul, MN 55155-4191. [Minn. R. 7001.0150, subp. 2(B), Minn. R. 7001.0150, subp. 15.19.221 1 Incomplete or Incorrect Reports. The Permittee shall immediately submit an Permit issued: TBD Permit expires: TBD MN0055832 Page 34 of 69 electronically amended report or eDMR to the MPCA upon discovery by the Permittee or notification by the MPCA that it has submitted an incomplete or incorrect report or eDMR. The amended report or eDMR shall contain the missing or corrected data along with a comment on the eDMR explaining the circumstances of the incomplete or incorrect report. If it is impossible to amend the report or eDMR electronically, the Permittee shall immediately notify the MPCA and the MPCA will provide direction for the amendment submittals. [Minn. R. 7001.0150, subp. 3(G)] 5.19.222 Required Signatures. The Permittee or the duly authorized representative of the Permittee shall sign all eDMRs, forms, reports, and other documents submitted to the MPCA per Minn. R. 7001.0150, subp. 2(D). The person or persons who sign the eDMRs, forms, reports, or other documents shall certify that he or she understands and complies with the certification requirements of Minn. R. chs. 7001.0070 and 7001.0540, including the penalties for submitting false information. A registered professional engineer shall certify technical documents, such as design drawings and specifications, and engineering studies submitted as part of a permit application or by permit conditions. [Minn. R. 7001.0540] 5.19.223 Reporting Limit (RL). The Permittee shall report monitoring results below the RL of a particular instrument as "<" the value of the RL. For example, if an instrument has a RL of 0.1 mg/L and a parameter is not detected at a value of 0.1 mg/L or greater, the Permittee shall report the concentration as "< 0.1 mg/L." The Permittee shall not use "non -detected," "undetected," "below detection limit," or "zero" when reporting results. The MPCA considers these terms as permit reporting violations. Where sample values are less than the RL and the permit requires reporting of an average, the Permittee shall calculate the average as follows: A. If some values are less than (<) the RL, substitute zero for all non -detectable values to use in the average calculation; B. If all values are less than (<) the RL, calculate the average and report as < the RL average concentration; and C. To calculate a mass loading with a less than (<) the RL concentration, use the RL value in the calculation and then add the "<" to the product of the concentration and the volume. [Minn. R. 7001.0150, subp. 2(B)] 5.19.224 Records. The Permittee shall, when requested by the MPCA, submit within a reasonable time the information and reports that are relevant to the control of pollution regarding the construction, modification, or operation of the facility covered by the permit or regarding the conduct of the activity covered by the permit. [Minn. R. 7001.0150, subp. 3(H)] 5.19.225 Confidential Information. Except for data determined to be confidential according to Minn. Stat. ch. 116.075, subd. 2, all reports required by this permit are available for public inspection. The MPCA does not consider effluent data confidential. To request the MPCA maintain data as confidential, the Permittee shall follow Minn. R. 7000.1300. [Minn. R. 7000.1300] 5.19.226 Noncompliance and Enforcement. [Minn. R. 7001] 5.19.227 Subject to Enforcement Action and Penalties. Noncompliance with a term or condition of this permit subjects the Permittee to penalties provided by federal and state law set forth in section 309 of the Clean Water Act; United States Code, title 33, section 1319, as amended; and in Minn. Stat. ch. 115.071 and 116.072, including monetary penalties, imprisonment, or both. [Minn. R. 7001.1090, subp. 1(B)] 5.19.228 Criminal Activity. The Permittee shall not knowingly make a false statement, representation, or certification in a record or other document submitted to the MPCA. A person who falsifies a report or document submitted to the MPCA, or tampers with, or knowingly renders inaccurate a monitoring device or method that requires maintenance under this permit is subject to criminal and civil penalties provided by Permit issued: TBD Permit expires: TBD MN0055832 Page 35 of 69 federal and state law. [Minn. R. 7001.0150, subp. 3(G), Minn. R. 7001.1090, subp. 1(G & H), Minn. Stat. ch. 609.671, subd. 1] 5.19.229 Noncompliance Defense. It shall not be a defense for the Permittee in an enforcement action that it would have been necessary to halt or reduce the permitted activity in order to maintain compliance with the conditions of this permit. [40 CFR 122.41(c)] 5.19.230 Effluent Violations. If sampling by the Permittee indicates a violation of any discharge limitation specified in this permit, the Permittee shall immediately make every effort to verify the violation by collecting additional samples, if appropriate, investigate the cause of the violation, and take action to prevent future violations. If the Permittee discovers that noncompliance with a condition of the permit occurred and that the noncompliance could endanger human health, public drinking water supplies, or the environment, the Permittee shall within 24 hours of the discovery of the noncompliance orally notify the Commissioner and submit a written description of the noncompliance within five days of the discovery. If the Permittee discovers other noncompliance that does not explicitly endanger human health, public drinking water supplies, or the environment, the Permittee shall report the description of noncompliance within 30 days of the discovery. If no eDMR is required within 30 days, the Permittee shall submit a written report including the description of noncompliance within 30 days of the discovery of the noncompliance. This description shall include the following information: A. A description of the event including volume, duration, monitoring results, and receiving waters; B. The cause of the event; C. The steps taken to reduce, eliminate, and prevent reoccurrence of the event; D. The exact dates and times of the event; and E. Steps taken to reduce any adverse impact resulting from the event. [Minn. R. 7001.0150, subp. 3(K)] 5.19.231 Upset Defense. In the event of temporary noncompliance with applicable effluent limitation(s) resulting from an upset at the Permittee's facility due to factors beyond the control of the Permittee, the Permittee has an affirmative defense to an enforcement action brought by the MPCA as a result of the noncompliance if the Permittee demonstrates by a preponderance of competent evidence: A. The specific cause of the upset; B. That the upset was unintentional; C. That the upset resulted from factors beyond the reasonable control of the Permittee and did not result from operational error, improperly designed treatment facilities, inadequate treatment facilities, lack of preventative maintenance, or increases in production which are beyond the design capability of the treatment facilities; D. That at the time of the upset the facility was being properly operated; E. That the Permittee properly notified the Commissioner of the upset in accordance with Minn. R. 7001.1090, subp. 1(I); and F. That the Permittee implemented the remedial measures required by Minn. R. 7001.0150, subp. 3(J). [Minn. R. 7001.1090] 5.19.232 Release. [Minn. R. 7001] 5.19.233 Unauthorized Releases of Wastewater Prohibited. This permit prohibits overflows, discharges, spills, or other releases of wastewater or materials to the environment, whether intentional or not, except for discharges from outfalls specifically authorized by this permit. The MPCA will consider the Permittee's compliance with permit requirements, frequency of release, quantity, type, location, and other relevant Permit issued: TBD Permit expires: TBD MN0055832 Page 36 of 69 factors when determining appropriate action. [40 CFR 122.41, Minn. Stat. ch. 115.061] 5.19.234 Discovery of a Release. Upon discovery of a release, the Permittee shall: A. Take all reasonable steps to immediately end the release; B. Notify the Minnesota Department of Public Safety Duty Officer at 1(800)422-0798 or (651)649-5451 (metro area) immediately upon discovery of the release. The Permittee may contact the MPCA during business hours at 1(800)657-3864 or (651)296-6300 (metro area); and C. Recover as rapidly and as thoroughly as possible all substances and materials released or immediately take other action as may be reasonably possible to minimize or abate pollution to waters of the state or potential impacts to human health caused thereby. If the Permittee cannot immediately or completely recover the released materials or substances, the Permittee shall contact the MPCA. If directed by the MPCA, the Permittee shall consult with other local, state, or federal agencies (such as the Minnesota Department of Natural Resources and/or the Wetland Conservation Act authority) for implementation of additional clean up or remediation activities in wetland or other sensitive areas. [Minn. R. 7001.1090] 5.19.235 Sampling of a Release. Upon discovery of a release, the Permittee shall: A. Collect representative samples of the release. The Permittee shall sample the release for permitted effluent parameters and other parameters of concern immediately following discovery of the release. The Permittee may contact the MPCA during business hours to discuss the sampling parameters and protocol. In addition, the Permittee shall collect fecal coliform bacteria samples where the Permittee determines that the release contains or may contain sewage. If the Permittee cannot immediately stop the release, the Permittee shall consult with the MPCA regarding additional sampling requirements. The Permittee shall collect samples at least, but not limited to, two times per week for as long as the release continues; and B. Submit the sampling results on the Release Report located on the MPCA's website at https://www.pca.state.mn.us/water/discharge-monitoring-reports. The Permittee shall submit the Release Report to the MPCA with the next eDMR or within 30 days, whichever is sooner. [Minn. R. 7001.1090] 5.19.236 Bypass. [Minn. R. 7001] 5.19.237 Anticipated Bypass. The Permittee may allow any bypass to occur that does not cause effluent limitation exceedances, but only if the bypass is for essential maintenance to assure efficient operation of the facility. The Permittee shall submit prior notice to the MPCA at least ten days before the date of the bypass, if possible. The notice of the need for an anticipated bypass shall include the following information: A. The proposed date and estimated duration of the bypass; B. The alternatives to bypassing; and C. A proposal for effluent sampling during the bypass. Any bypass wastewater shall enter waters of the state from outfalls specifically authorized by this permit. Therefore, the Permittee shall collect samples at the frequency and location identified in this permit or two times per week for as long as the bypass continues, whichever is more frequent. [40 CFR 122.41(m)(2 & 3), Minn. R. 7001.1090, subp. 1(J)] 5.19.238 This permit prohibits all other bypasses. The MPCA may take enforcement action against the Permittee for a bypass, unless the specific conditions described in Minn. R. 7001.1090 subp. 1(K) and 40 CFR 122.41(m)(4)(i) are met. In the event of an unanticipated bypass, the Permittee shall: A. Take all reasonable steps to immediately end the bypass; B. Notify the Minnesota Department of Public Safety Duty Officer at 1(800)422-0798 or (651)649-5451 (metro area) immediately upon commencement of the bypass. The Permittee may contact the MPCA during business hours at 1(800)657-3864 or Permit issued: TBD Permit expires: TBD MN0055832 Page 37 of 69 (651)296-6300 (metro area); C. Immediately take action as may be reasonably possible to minimize or abate pollution to waters of the state or potential impacts to human health caused thereby. If directed by the MPCA, the Permittee shall consult with other local, state, or federal agencies for implementation of abatement, clean up, or remediation activities; and D. Only allow bypass wastewater as specified in this section to enter waters of the state from outfalls specifically authorized by this permit. The Permittee shall collect samples at the frequency and location identified in this permit or two times per week for as long as the bypass continues, whichever is more frequent. The Permittee shall also follow the reporting requirements for effluent violations as specified in this permit. [40 CFR 122.41(m)(4)i, Minn. R. 7001.1090, subp. 1(K), Minn. Stat. ch. 115.061] 5.19.239 Operation and Maintenance. [Minn. R. 7001] 5.19.240 The Permittee shall at all times properly operate and maintain the facilities and systems of treatment and control, and the appurtenances related to them which are installed or used by the Permittee to achieve compliance with the conditions of the permit. Proper operation and maintenance includes effective performance, adequate funding, adequate operator staffing and training, and adequate laboratory and process controls, including appropriate quality assurance procedures. The Permittee shall install and maintain appropriate backup or auxiliary facilities if they are necessary to achieve compliance with the conditions of the permit and, for all permits other than hazardous waste facility permits, if these backup or auxiliary facilities are technically and economically feasible. [Minn. R. 7001.0150, subp. 3(F)] 5.19.241 In the event of a reduction or loss of effective treatment of wastewater at the facility, the Permittee shall control production or curtail discharges to the extent necessary to maintain compliance with the terms and conditions of this permit. The Permittee shall continue this control or curtailment until they restore facility treatment processes or until the Permittee provides an alternative method of treatment. [Minn. R. 7001.1090, subp. 1(C)] 5.19.242 Solids Management. The Permittee shall properly store, transport, and manage biosolids, septage, sediments, residual solids, filter backwash, screenings, oil, grease, and other substances so that pollutants do not enter surface waters or groundwaters of the state. The Permittee shall manage solids in accordance with local, state, and federal requirements. [40 CFR 503, Minn. R. 7041] 5.19.243 Scheduled Maintenance. The Permittee shall schedule maintenance of the treatment works during non -critical water quality periods to prevent water quality degradation, except where the facility requires emergency maintenance to prevent a condition that would be detrimental to water quality or human health. [Minn. R. 7001.0150, subp. 2(B), Minn. R. 7001.0150, subp. 3(F)] 5.19.244 Control Tests. The Permittee shall conduct in -plant control tests at a frequency adequate to ensure compliance with the conditions of this permit. [Minn. R. 7001.0150, subp. 2(B), Minn. R. 7001.0150, subp. 3(F)] 5.19.245 Changes to the Facility or Permit. [Minn. R. 7001] 5.19.246 Permit Modifications. Except as provided under Minn. Stat. ch. 115.07, subd. 1 and 3, no person required by statute or rule to obtain a permit may construct, install, modify, or operate the facility to be permitted, nor shall a person commence an activity for which a permit is required by statute or rule until the MPCA issues a written permit for the facility or activity. Permittees that propose to make changes to the facility or discharge that requires permit modification shall follow Minn. R. 7001.0190. If the Permittee cannot determine whether the proposed changes require a permit modification, the Permittee shall contact the MPCA prior to any action. The MPCA recommends that Permit issued: TBD MN0055832 Permit expires: TBD Page 38 of 69 Permittees submit the application for permit modification to the MPCA at least 180 days prior to the planned change. [Minn. R. 7001.0030] 5.19.247 This permit does not require plans, specifications, and MPCA approval when maintenance dictates the need for installation of new equipment, provided the equipment is the same design size and has the same design intent. For instance, Permittees can replace a broken pipe, lift station pump, aerator, or blower with the same design -sized equipment without MPCA approval. If this permit does not expressly authorize the Permittee proposed construction, the MPCA may require a permit modification. If the proposed construction project requires an Environmental Assessment Worksheet under Minn. R. 4410, no construction shall begin until the MPCA issues a negative declaration and the Permittee receives or implements all approvals. [Minn. R. 7001.0030] 5.19.248 Report Changes. The Permittee shall give advance notice as soon as possible to the MPCA of any substantial changes in operational procedures, activities that may alter the nature or frequency of the discharge, and/or material factors that may affect compliance with the conditions of this permit. [Minn. R. 7001.0150, subp. 3(M)] 5.19.249 Chemical Additives. The Permittee shall receive prior written approval from the MPCA before increasing the use of a chemical additive authorized by this permit, or using a chemical additive not authorized by this permit, in quantities or concentrations that have the potential to change the characteristics, nature, and/or quality of the discharge. The Permittee shall request approval for an increase or new use of a chemical additive at least 60 days, or as soon as possible, before the proposed increase or new use. The Permittee shall include at least the following information for the proposed additive as instructed in the chemical additive approvals section on the MPCA website at https://www.pca.state.mn.us/water/wastewater-additiona I -guidance -and - information: A. The process for which the additive will be used; B. Safety Data Sheet (SDS) which shall include aquatic toxicity, human health, and environmental fate information for the proposed additive. The aquatic toxicity information shall include at minimum the results of: a) a 48-hour LC50 or EC50 acute study for a North American freshwater planktonic crustacean (either Ceriodaphnia or Daphnia sp.) and b) a 96-hour LC50 acute study for rainbow trout, bluegill, or fathead minnow or another North American freshwater aquatic species other than a planktonic crustacean; C. A complete product use and instruction label; D. The commercial and chemical names and Chemical Abstract Survey (CAS) number for all ingredients in the additive (If the SDS does not include information on chemical composition, including percentages for each ingredient totaling to 100%, the Permittee shall contact the supplier to have this information provided); and E. The proposed method of application, application frequency, concentration, and daily average and maximum rates of use. Upon review of the information submitted regarding the proposed chemical additive, the MPCA may require additional information be submitted for consideration. This permit may be modified to restrict the use or discharge of a chemical additive and include additional influent and effluent monitoring requirements. Approval for the use of an additive shall not justify the exceedance of any effluent limitation nor shall it be used as a defense against pollutant levels in the discharge causing or contributing to the violation of a water quality standard. [Minn. R. 7001.0170] 5.19.250 I MPCA Initiated Permit Modification, Suspension, or Revocation. The MPCA may Permit issued: TBD Permit expires: TBD MN0055832 Page 39 of 69 modify or revoke and reissue this permit pursuant to Minn. R. 7001.0170. The MPCA may revoke without reissuance of this permit pursuant to Minn. R. 7001.0180. [Minn. R. 7001.0170, Minn. R. 7001.0180] 5.19.251 Total Maximum Daily Load (TMDL) Impacts. The MPCA may require facilities that discharge to an impaired surface water, watershed, or drainage basin to comply with additional permits or permit requirements. These requirements can include additional restriction or relaxation of limits and monitoring as authorized by the CWA 303(d)(4)(A) and 40 CFR ch. 122.44(I)(2)(i), necessary to ensure consistency with the assumptions and requirements of any applicable EPA approved wasteload allocations resulting from TMDL studies. [40 CFR 122.44(I)(2)i] 5.19.252 Permit Transfer. This permit is not transferable to any person without the express written approval of the MPCA after compliance with the requirements of Minn. R. 7001.0190. A person who receives permit transference shall comply with the conditions of this permit. [Minn. R. 7001.0150, subp. 3(N)] 5.19.253 Facility Closure. The Permittee is responsible for closure and post -closure care of the facility. The Permittee shall notify the MPCA of a significant reduction or cessation of the activities described in this permit at least 180 days before the reduction or cessation. The MPCA may require the Permittee to provide a Facility Closure Plan to the MPCA for approval. The MPCA may require a permit modification or reissuance for facility closure that could result in a potential long-term water quality concern, such as the ongoing discharge of wastewater to surface or groundwater. The MPCA may require the Permittee to establish and maintain financial assurance to ensure performance of certain obligations under this permit, including closure, post - closure care, and remedial action at the facility. If the MPCA requires financial assurance, the MPCA shall approve the amount and type of financial assurance, and proposed modifications to previously MPCA-approved financial assurance. [Minn. Stat. ch. 116.07, subd. 4] 5.19.254 Permit Reissuance. If the Permittee desires to continue permit coverage beyond the date of permit expiration, the Permittee shall submit an application for permit reissuance : Due by 180 days prior to permit expiration. [Minn. R. 7001.0040] 5.19.255 If the Permittee does not intend to continue the activities authorized by this permit after the expiration date of this permit, the Permittee shall notify the MPCA in writing at least 180 days before permit expiration. If the Permittee has submitted a timely application for permit reissuance, the Permittee may continue to conduct the activities authorized by this permit, in compliance with the requirements of this permit, until the MPCA takes final action on the application, unless the MPCA determines any of the following: A. The Permittee is not in substantial compliance with the requirements of this permit, or with a stipulation agreement or compliance schedule designed to bring the Permittee into compliance with this permit; B. The MPCA, as a result of an action or failure to act by the Permittee, has been unable to take final action on the application on or before the expiration date of the permit; or C. The Permittee has submitted an application with major deficiencies or has failed to properly supplement the application in a timely manner after being informed of deficiencies. [Minn. R. 7001.0040, Minn. R. 7001.0160] Permit issued: TBD Permit expires: TBD 6. Submittal action summary MN0055832 Page 40 of 69 SD 001 Effluent To Surface Water Surface Discharge: Class A Major Facility Effluent Requirements 6.1.1 The Permittee shall submit a monthly DMR : Due by 21 days after the end of each calendar month following permit issuance. [Minn. R. 7001.0150, Subp. 2(B)] Priority Pollutant Requirements 6.2.2 The Permittee shall submit the first priority pollutant monitoring report : Due 1095 calendar days before Permit Expiration Date. (By two years after permit issuance date). [Minn. R. 7001] 6.2.3 The Permittee shall submit the second priority pollutant monitoring report : Due 730 calendar days before Permit Expiration Date. (By three years after permit issuance date). [Minn. R. 7001] 6.2.4 The Permittee shall submit the third priority pollutant monitoring report : Due 365 calendar days before Permit Expiration Date. (By four years after permit issuance date). [Minn. R. 7001] Chronic Toxicity Requirements 6.3.5 The Permittee shall submit annual chronic toxicity test battery results : Due 180 calendar days after Permit Issuance Date annually thereafter. [Minn. R. 7001] SW 001 Stream/River/Ditc h, Upstream Surface Water Requirements 6.4.1 The Permittee shall submit a monthly DMR : Due by 21 days after the end of each calendar month following permit issuance. [Minn. R. 7001.0150, Subp. 2(B)] SW 002 Stream/River/Ditc h, Downstream Surface Water Requirements 6.5.1 The Permittee shall submit a monthly DMR : Due by 21 days after the end of each calendar month following permit issuance. [Minn. R. 7001.0150, Subp. 2(B)] WS 001 Influent Waste Waste Stream: Class A Major Facility Influent Requirements 6.6.1 The Permittee shall submit a monthly DMR : Due by 21 days after the end of each calendar month following permit issuance. [Minn. R. 7001.0150, Subp. 2(B)] MN0055832 Hutchinson WWTP Compliance Schedule Requirements 6.7.1 The Permittee shall complete and submit a phosphorus management plan : Due before 12/01/2022 reviewing the influent sources and facility operations with an implementation time line for specific actions included. PMP implementation shall begin immediately after submittal. [Minn. R. 7001] Permit issued: TBD Permit expires: TBD MN0055832 Page 41 of 69 6.7.2 The Permittee shall submit a report : Due before 12/01/2022 as a status update of the Point-Nonpoint Trading Investigation. [Minn. R. 7001] 6.7.3 The Permittee shall submit a report : Due before 12/01/2023 to review current Facility operations and submit in writing to the MPCA a copy of the operations review, and a status update of the Point-Nonpoint Trading Investigation. [Minn. R. 7001 ] 6.7.4 The Permittee shall submit a report : Due before 12/01/2024 for Additional System Options Investigation/Testing and Point-Nonpoint Trading Investigation. [Minn. R. 7001 ] 6.7.5 (If applicable.) The Permittee shall complete Alternatives Analysis and submit a facility plan : Due before 12/01/2025 to the MPCA for review and approval. The Facility Plan will evaluate and describe all the alternatives researched, and list the chosen alternative for the upgrade. See MN Rule 7077.0272, Subpart 2, for the required content for this Plan. [Minn. R. 7001] 6.7.6 (If applicable.) The Permittee shall submit a request for placement on the Intended Use Plan (IUP) to the Public Facilities Authority (PFA) and notify MPCA : Due before 06/05/2026. [Minn. R. 7001] 6.7.7 (If applicable.) The Permittee shall submit plans and specifications : Due before 12/01/2026 for the chosen alternative for MPCA review and approval. [Minn. R. 7001 ] 6.7.8 (If applicable.) The Permittee shall publicly advertise and solicit contractor bids for the chosen alternative and notify MPCA : Due before 06/01/2027. [Minn. R. 7001] 6.7.9 (If applicable.) The Permittee shall notify MPCA of notice to proceed with construction : Due within 14 days of the first day of construction. [Minn. R. 7001] 6.7.10 (If applicable.) The Permittee shall submit a progress report : Due before 06/01/2028 detailing construction updates to the MPCA. [Minn. R. 7001] 6.7.11 (If applicable.) The Permittee shall submit a progress report : Due before 06/01/2029 detailing construction updates to the MPCA. [Minn. R. 7001] 6.7.12 (If applicable.) The Permittee shall complete construction : Due 12/01/2029 The Permittee shall complete construction of the chosen alternative as soon as possible, but no later than 12/01/2029. [Minn. R. 7001] 6.7.13 (If applicable.) The Permittee shall submit a notification : Due before 12/15/2029 written notification of completion of construction shall be submitted to the MPCA within 14 days of completion. [Minn. R. 7001] 6.7.14 (If applicable.) The Permittee shall notify MPCA of initiation of operation : Due by 14 days after its execution that the upgraded facility is on-line. [Minn. R. 7001] 6.7.15 (If applicable.) The Permittee shall attain compliance with final effluent limits : Due 06/01/2030 for total phosphorus of 0.32 mg/L calendar month average (June - September) as soon as possible but no later than 06/01/2030. (Final Limits and Monitoring Requirements are triggered in Phase 2.). [Minn. R. 7001] Mercury Minimization Plan 6.8.16 The Permittee shall submit a mercury pollutant minimization plan : Due by 180 days after permit issuance. [Minn. R. 7001] Pretreatment: Delegated Requirements 6.9.17 The Permittee shall submit a pretreatment annual report : Due by February 28 of each year following permit issuance. [Minn. R. 7049] Permit issued: TBD Permit expires: TB❑ MN0055832 Page 42 of 59 Biosolids: Exceptional Quality 6.10.18 The Permittee shall submit a biosolids annual report : Due annually, by the 31st of December on a form provided by or approved by the MPCA. The report shall include the requirements in Minnesota Rules, part 7041.1700. [Minn. R. 70411 Total Facility Requirements NPDES/SDS] 6.11.19 Permit Reissuance. If the Permittee desires to continue permit coverage beyond the date of permit expiration, the Permittee shall submit an application for permit reissuance : Due by 180 days prior to permit expiration. [Minn. R. 7001.00401 Permit issued: TBD Permit expires: TBD 7. Limits and monitoring MN0055832 Page 43 of 69 Discharge limitations Monitoring requirements Quantity Quantity Quantity /Loading Quality/Conc. Quality/Conc. Quality/Conc. Quality/Conc. Effective Notes Subject item Parameter /Loading avg. /Loading max. units min. avg. max. units Frequency Sample type period SD 001 Total Bicarbonates Monitor only. milligrams once per 24-Hour Flow Jan -Dec Facility (HCO3) calendar per liter month Composite Discharge month maximum SD 001 Total BOD, 103 154 kilograms 5 7.5 milligrams 3 times 24-Hour Flow Jan -Dec Facility Carbonaceous 05 calendar maximum Per day calendar maximum per liter per week Composite Discharge Day (20 Deg C) month calendar month calendar average week average average week average tertiary tertiary tertiary tertiary SD 001 Total BOD, 205 308 kilograms 10 15 milligrams 3 times 24-Hour Flow Jan -Dec Facility Carbonaceous 05 calendar maximum Per day calendar maximum per liter per week Composite Discharge Day (20 Deg C) month calendar month calendar average week average average week average secondary secondary I secondary secondary SD 001 Total BOD, 85 percent once per Calculation Jan -Dec Facility Carbonaceous 05 minimum month Discharge Day (20 Deg C) calendar Percent Removal month average SD 001 Total Calcium, Total (as Monitor only. milligrams once per 24-Hour Flow Jan -Dec Facility Ca) calendar per liter month Composite Discharge month maximum SD 001 Total Chloride, Total Monitor only. milligrams once per 24-Hour Flow Jan -Dec Facility calendar per liter month Composite Discharge month maximum Permit issued: TBD Permit expires: TBD MN0055832 Page 44 of 69 Discharge limitations Monitoring requirements Quantity Quantity Quantity /Loading Quality/Conc. Quality/Conc. Quality/Conc. Quality/Conc. Effective Notes Subject item Parameter /Loading avg. /Loading max. units min. avg. max. units Frequency Sample type period SD 001 Total Copper, Total (as Monitor only. micrograms once per 24-Hour Flow Jan, Apr, Facility Cu) calendar per liter month Composite Jul, Oct Discharge month average SD 001 Total Fecal Coliform, 200 organisms 3 times Grab Apr -Oct Facility MPN or calendar per 100 per week Discharge Membrane Filter month milliliter 44.5C geometric mean SD 001 Total Flow Monitor only. million Monitor only. Monitor only. million once per Measurement, Jan -Der Facility calendar gallons calendar calendar gallons per day Continuous Discharge month total month month day average maximum SD 001 Total Hardness, Calcium Monitor only. milligrams once per 24-Hour Flow Jan -Dec Facility & Magnesium, calendar per liter month Composite Discharge Calculated (as month CaCO3) maximum SD 001 Total Magnesium, Tote.l Monitor only. milligrams once per 24-Hour Flow Jan -Dec Facility (as Mg) calendar per liter month Composite Discharge month maximum SD 001 Total Mercury, Dissolved Monitor only. Monitor only. nanograms twice per Grab May, Facility (as Hg) calendar daily per liter month Sep Discharge month maximum average SD 001 Total Mercury, Total (as 10.1 18.7 nanograms twice per Grab May, Facility Hg) calendar daily per liter month Sep Discharge month maximum average Permit issued: TBD Permit expires: TBD MN0055832 Page 45 of 69 Discharge limitations Monitoring requirements Quantity Quantity Quantity /Loading Quality/Conc. Quality/Conc. Quality/Conc. Quality/Conc. Effective Notes Subject item Parameter /Loading avg. /Loading max. units min. avg. max. units Frequency Sample type period SD 001 Total Nitrite Plus Monitor only. milligrams once per 24-Hour Flow Jan -Dec Facility Nitrate, Total (as calendar per liter month Composite Discharge N) month average SD 001 Total Nitrogen, 21.0 kilograms 1.0 milligrams once per 24-Hour Flow Jun -Sep Facility Ammonia, Total calendar per day calendar per liter week Composite Discharge (as N) month month average average SD 001 Total Nitrogen, 41.1 kilograms 2.0 milligrams once per 24-Hour Flow Apr -May Facility Ammonia, Total calendar per day calendar per liter week Composite Discharge (as N) month month average average SD 001 Total Nitrogen, 127.0 kilograms 6.2 milligrams once per 24-Hour Flow Dec-Nlar Facility Ammonia, Total calendar per day calendar per liter week Composite Discharge (as N) month month average average SD 001 Total Nitrogen, 72.0 ::-n, 3.5 milligrams once per 24-Hour Flow Oct -Nov Facility Ammonia, Total calendar calendar per liter week Composite Discharge (as N) month month average average SD 001 Total Nitrogen, Kjeldahl, Monitor only. milligrams once per 24-Hour Flow Jan -Dec Facility Total calendar per liter month Composite Discharge month average SD 001 Total Nitrogen, Total (as Monitor only. milligrams once per Calculation Jan -Dec Facility N) calendar per liter month Discharge month average Permit issued: TBD Permit expires: TBD MN0055832 Page 46 of 69 Discharge limitations Monitoring requirements Quantity Quantity Quantity /Loading Quality/Conc. Quality/Conc. Quality/Conc. Quality/Conc. Effective Notes Subject item Parameter /Loading avg. /Loading max. units min. avg. max. units Frequency Sample type period SO 001 Total Oxygen, Dissolved 7.0 milligrams once per Grab Jan -Dec Facility calendar per liter day Discharge month minimum SD 001 Total pH 6.0 9.0 standard once per Grab Jan -Dec Facility calendar calendar units day Discharge month minimum month maximum SO 001 Total Phosphorus, Total 1.0 milligrams once per 24-Hour Flow Jan -Dec Facility (es P) calendar per liter week Composite Discharge month Phase 1 average SO 001 Total Phosphorus, Total 1.0 milligrams once per 24-Hour Flow Oct -May Facility (as P) calendar per liter week Composite Discharge month Phase 2 average SO 001 Total Phosphorus, Total 0.32 milligrams once per 24-Hour Flow Jun -Sep Facility (as P) calendar per liter week Composite Discharge month Phase 2 average SO 001 Total Phosphorus, Total 6001 kilograms once per Calculation Jan -Dec Facility (as P) 12-month per year month Discharge moving total SO 001 Total Potassium, Total Monitor only. milligrams once per 24-Hour Flow Jan -Dec Facility (as K) calendar per liter month Composite Discharge month maximum SO 001 Total Sodium, Total (a- Monitor only. milligrams once per 24-Hour Flow Jan -Dec Facility Na) calendar per liter month Composite Discharge month maximum Permit issued: TBD Permit expires: TBD MN0055832 Page 47 of 69 Discharge limitations Monitoring requirements Quantity Quantity Quantity /Loading Quality/Conc. Quality/Conc. Quality/Conc. Quality/Conc. Effective Notes Subject item Parameter /Loading avg. /Loading max. units min. avg. max. units Frequency Sample type period SD 001 Total Solids, Total Monitor only. milligrams once per 24-Hour Flow Jan -Dec Facility Dissolved (TDS) calendar per liter month Composite Discharge month maximum SD 001 Total Solids, Total 484 726 kilograms 30 45 milligrams 3 times 24-Hour Flow Jan -Dec Facility Suspended (TSS) calendar maximum Per day calendar maximum Per liter per week Composite Discharge month calendar month calendar average week average average week average SD 001 Total Solids, Total 85 percent once per Calculation Jan-D Facility Suspended (TSS) minimum month Discharge Percent Removal calendar month average SD 001 Total Solids, Total Monitor only. Monitor only. milligrams twice per Grab May, Facility Suspended (TSS), calendar daily per liter month Sep Discharge grab (Mercury) month maximum average SD 001 Total Specific Monitor only. micromhos once per 24-Hour Flow Jan -Dec Facility Conductance calendar per cm month Composite Discharge month maximum SD 001 Total Sulfate, Total (as Monitor only. milligrams once per 24-Hour Flow Jan -Dec Facility SO4) calendar per liter month Composite Discharge month maximum SW 001 Dilution Ratio, Monitor ratio once per Calculation Jan -Dec Adams Receiving water only. week Street Bridge flow: Effluent flow calendar month minimum Permit issued: TBD Permit expires: TBD MN0055832 Page 48 of 69 Discharge limitations Monitoring requirements Quantity Quantity Quantity /Loading Quality/Conc. Quality/Conc. Quality/Conc. Quality/Conc. Effective Notes Subject item Parameter /Loading avg. /Loading max. units min. avg. max. units Frequency Sample type period SW 001 Flow, Stream, Monitor cubic feet once per Measurement Jan -Dec Adams Instantaneous only. persecond week Street Bridge calendar month minimum SW 001 Nitrogen, Monitor only. milligrams once per Grab Jan -Dec Adams Ammonia, Total calendar per liter week Street Bridge (as N) month maximum SW 001 Nitrogen, Monitor only. milligrams once per Calculation Jan -Dec Adams Ammonia, Un- calendar per liter week Street Bridge ionized (as N) month maximum SW 001 Oxygen, Dissolved Monitor milligrams once per Grab Jan -Dec Adams only. per liter week Street Bridge calendar month minimum SW 001 pH, Field Monitor only. standard once per Grab Jan -Dec Adams calendar units week Street Bridge month maximum SW 001 Temperature, Monitor only. degrees once per Grab Jan -Dec Adams Water (C) calendar Celsius week Street Bridge month maximum SW 002 Nitrogen, Monitor only. milligrams once per Grab Jan -Dec Airport Road Ammonia, Total calendar per liter week Bridge (as N) month maximum Permit issued: TBD Permit expires: TBD MN0055832 Page 49 of 69 Discharge limitations Monitoring requirements Quantity Quantity Quantity /Loading Quality/Conc. Quality/Conc. Quality/Conc. Quality/Conc. Effective Notes Subject item Parameter /Loading avg. /Loading max. units min. avg. max. units Frequency Sample type period SW 002 Nitrogen, Monitor only. milligrams once per Calculation Jan -Dec Airport Road Ammonia, Un- calendar per liter week Bridge ionized (as N) month maximum SW 002 Oxygen, Dissolved Monitor milligrams once per Grab Jan -Dec Airport Road only. per liter week Bridge calendar month minimum SW 002 pH, Field Monitor only. standard once per Grab Jan -Dec Airport Road calendar units week Bridge month maximum SW 002 Temperature, Monitor only. degrees once per Grab Jan -Dec Airport Road Water (C) calendar Celsius week Bridge month maximum WS 001 BOD, Monitor only. Monitor only. milligrams 3 times 24-Hour Flow Jan -Dec Influent Carbonaceous 05 calendar calendar per liter per week Composite waste Day (20 Deg C) month month stream average maximum WS 001 Flow Monitor only. million Monitor only. Monitor only. million once per Measurement, Jan -Dec Influent calendar gallons calendar calendar gallons per day Continuous waste month total month month day stream average maximum WS 001 Mercury, Total (as Monitor only. nanograms twice per Grab May, Influent Hg) calendar per liter month Sep waste month stream average Permit issued: TBD Permit expires: TBD MN0055832 Page 50 of 69 Discharge limitations Monitoring requirements Quantity Quantity Quantity /Loading Quality/Conc. Quality/Conc. Quality/Conc. Quality/Conc. Effective Notes Subject item Parameter /Loading avg. /Loading max. units min. avg. max. units Frequency Sample type period WS 001 Nitrite Plus Monitor only. milligrams once per 24-Hour Flow Jan -Dec Influent Nitrate, Total (as calendar per liter month Composite waste N) month stream average WS 001 Nitrogen, Kjeldahl, Monitor only. milligrams once per 24-Hour Flow Jan -Dec Influent Total calendar per liter month Composite waste month stream average WS 001 Nitrogen, Total (as Monitor only. milligrams once per Calculation Jan -Dec Influent N) calendar per liter month waste month stream average WS 001 pH Monitor Monitor only. standard once per Grab Jan -Dec Influent only. calendar units day waste calendar month stream month minimum maximum WS 001 Phosphorus, Total Monitor only. milligrams once per 24-Hour Flow Jan -Dec Influent (as P) calendar per liter week Composite waste month stream average WS 001 Precipitation Monitor only. inches once per Measurement Jan -Dec Influent calendar day waste month total stream WS 001 Solids, Total Monitor only. Monitor only. milligrams 3 times 24-Hour Flow Jan -Dec Influent Suspended (TSS) calendar calendar per liter per week Composite waste month month stream average maximum ATTACHMENT 1— City of Hutchinson Point-Nonpoint Source Trading Summary and Water Quality Trade Crediting Calculations Attachment 1 City of Hutchinson Point-Nonpoint Source Trading Summary and Water Quality Trade Crediting Calculations National Pollutant Discharge Elimination System (NPDES)/State Disposal System (SDS) Permit MN0055832 June 15, 2021 Proposed changes to this permit attachment shall follow the permit modification procedures outlined in the permit, including the public notice process. If the proposed modification of this permit attachment may result in a change to the phosphorus trade credits already approved by the Minnesota Pollution Control Agency (MPCA) under this permit, the MPCA shall clearly identify the amount of this potential change in the public notice for the proposed modification. Point-Nonpoint Source Trading Summary 8. Executive Summary With the issuance of the Hutchinson Wastewater Treatment Facility (Facility) National Pollutant Discharge Elimination System (NPDES)/State Disposal System (SDS) permit, the MPCA authorizes the City of Hutchinson (Permittee) to offset a portion of the total phosphorus (TP) pollutant loading from its Facility in an innovative manner that provides flexibility to the Permittee while ensuring a degree of water quality protection that is superior to that which would have resulted from a traditional wastewater treatment approach. The combination of nonpoint source (NPS) pollutant loading reductions and TP removal at the Facility ensure a net TP loading reduction to the receiving water while providing additional water quality benefits. This permit meets the guidelines for pollutant trading developed by the MPCA as well as the U.S. Environmental Protection Agency's (EPA) Water Quality Trading Policy. This Point-Nonpoint (P-NP) Source Trading Summary document outlines the criteria that projects must meet to be approved by the MPCA. The NPDES/SDS Permit for the Permittee's Facility includes additional information regarding trading, the discharge limits resulting from the approved trades, the long-term monitoring and maintenance of the sites and the criteria for requesting approval of additional Best Management Practices (BMPs) in the future. It should be noted that the Permittee should consider Operation and Maintenance (O & M) of BMPs no different than O & M of the Facility: a requirement to ensure proper results and life cycle. 9. Concept of Point - Nonpoint Source Trading Point-Nonpoint source (P-NP) pollutant trading refers to the substitution of nonpoint source pollutant load reductions for point source pollutant load reduction requirements by a discharger permitted under a NPDES/SDS permit. To meet the permit required water quality goals, the Permittee will treat its effluent discharge according to the requirements of its NPDES/SDS permit and participate in P-NP trading. MPCA requires that such trades result in pollutant reductions that are: Equivalent to the point source discharge in their water quality impact. Equivalence refers to the physical substitution of nonpoint reductions traded for point source loads, taking into account all relevant factors, for example, differences in time, place and chemical form of point and nonpoint source loadings and the sensitivity of the receiving water. • Additional to NPS reductions that would be likely to occur in the absence of a trade. Additionality requires that nonpoint source load reductions that are credited to a point source in a P-NP trade would not have occurred otherwise, in the absence of P-NP trading. For example, feedlot corrections or conservation tillage are not allowable trade credits because there is a regulatory program for feedlots and a cultural trend of adoption of conservation tillage already existing. Accountable so that the NPS measures proposed in the trade will be implemented and maintained to achieve their intended result on water quality. Accountability refers to the need to ensure that a P-NP trade satisfies the above criteria of equivalence and additionality, and that terms of the trade agreement are being met. Only nonpoint source BMPs verifiable by field inspections or other physical measures will be approved. A framework for P-NP trading has been developed. In order to implement P-NP trades, the following definition of what constitutes a trade has been developed. Trade: A trade is a direct reduction in NPS load which is applied against the point source load. The Permittee will achieve phosphorus nonpoint source load reductions by completing projects that include nonpoint source reduction practices. The Permittee will work with the MPCA, its consultants and local land owners and oversee the selection of project sites for trading. MPCA approval is required for all selected sites and for the pollutant reduction estimation methodologies used. 10. Assumptions of Point-Nonpoint Source Trading The following is a list of conditions which selection of BMPs are based on: 1. In order to maintain and/or improve the quality of the South Fork Crow River, BMPs must occur within portions of the South Fork Crow River watershed contributing to reach 07010205-210 (South Fork Crow River, Hutchinson Dam to Bear Creek). 2. Phosphorus will be treated as a conservative and persistent compound. The phosphorus entering the watershed at any location will be assumed to cycle downstream and exert a load on the lower portions of the watershed. 3. The Midwest Plan Service publication, which provides the manure estimates, reflects the current professional estimates of manure content for the parameters of phosphorus. 4. The Universal Soil Loss Equation (USLE) and the Revised Universal Soil Loss Equation (RUSLE) reflect the current professional expertise for projecting soil erosion rates from sheet, rill and ephemeral gullies. Local Natural Resource Conservation Service (NRCS) and Soil and Water Conservation Service Districts (SWCD) can determine the equation coefficients for sites in their respective areas. 5. Delivery ratios of sediment and phosphorus contents of soils are based on conservative professional estimates unless justification of higher rates can be provided. 6. As with any estimation process using average or conservative numbers, the use of several sites increases the probability that the averages or conservative estimates are reflective of the sites in the whole basin. When using several sites, the variance of a specific site below the estimated average value is accounted for by the excess of a different site in the population. The system developed has an overall safety factor of approximately two worked in to the conservative estimating process. 7. As nonpoint science knowledge increases and modifications to the following calculations are justified, this document may be updated to remain current. Previously approved trades will remain credited at the values previously agreed to; modifications will only apply to trade sites yet to be approved by the MPCA. Any modifications to this document will be completed through a permit modification. 8. Land locked areas and watershed divides within a larger BMP implementation area will be factored out of all pollutant reduction calculations by estimating only contributing acres associated with the applicable watershed. 9. The Permittee shall receive credit for BMPs that have been funded by the Permittee and/or the landowner of the BMP site. In cases where cost sharing and/or grant funding occurs, the rules and agreements governing the BMP's funding may specify BMP credit generation eligibility, including the proportion of credit ownership between the funding entity and the Permittee. 11. Minimization of Associated Risks The use of nonpoint source BMPs to trade for a point source discharge does pose some risk. The effectiveness of BMPs in reducing NPS loading depends on the type of BMP selected, its location on the landscape, and the quality of its design and maintenance. It also depends on weather. Most NPS BMPs are effective during normal storm events and may not operate during drought or extreme storms. Risks associated with BMP implementation will be reduced by conservative estimates of pollutant credit units. Specific examples include: In calculating phosphorus loading from soil erosion, conservative estimates of the soil phosphorus content are used. In the event that site -specific soil sampling justifies a higher phosphorus content, a safety factor of 0.75 may be used in the crediting calculations. • An edge of field delivery ratio (DR) of 100 percent for NPS in the riparian zone will be used. However, a DR of 20 percent will be used for lands within one -quarter mile of the stream and a DR of 10 percent will be used for areas further away. These DRs are highly conservative on sites being targeted in this process. • Land locked areas and watershed divides within larger project sites will be factored out of the pollutant credit calculations. These factors are multiplicative in the equations used. The conservative nature of the numbers for phosphorus per ton of soil and delivery ratios will result in underestimating the phosphorus reduced by at least a factor of two on "typical" sites ensuring that phosphorus reduction goals will be achieved. To ensure the appropriate use of these ranges, site visits by MPCA staff may be coupled with communications with other organizations such as the SWCD during the selection process. To make a final selection of BMPs, it is necessary to go beyond the question of equivalence to address the criteria of additionality and accountability. Which combination of BMPs would result in pollutant reductions that probably would not have occurred in the absence of trading? Which BMPs most lend themselves to accountability? That is, for which ones would installation, effectiveness and maintenance be easiest to confirm? What type of BMP could be implemented through the fewest possible number of enforceable contracts with landowners? Any currently regulated practice cannot be used in the trade as a permitting program would require the change anyway. Some BMPs, such as reduced tillage, are being widely adopted because they make economic sense, and further adoption is likely to occur with or without payments from a trade. Trading eligible BMPs that have been identified to date include: 1. Soil Erosion BMPs: including sheet, rill and ephemeral gully erosion, gully erosion, stream, river, and ditch bank erosion. 2. Cattle Exclusion: separating cattle from waterways for protection against bank erosion and direct manure impacts. 3. Rotational Grazing with Cattle Exclusion: to enhance forages for pollutant reductions from filtering processes and plant nutrient uptake. 4. Critical Area Set Aside of highly erodible land. 5. Wetland Treatment Systems: for phosphorus removal from tile outlets or other agricultural related runoff. 6. Alternative Surface Tile Inlets: which connect surface water ponding to subsurface tile. 7. Cover Cropping: to increase the residue cover for soil protection against erosion. 8. Storm Sewer System Retrofitting: to add BMPs to existing systems. BMPs cannot be tied to new development or re -development and cannot be in an area which is subject to NPDES/SDS storm water permitting requirements (Municipal Separate Storm System (MS4), Industrial or Construction). As trading practices become adopted on a more widespread basis, it is likely that additional BMP categories will be identified. These additional BMP categories can be added to this list during permit reissuance or a permit modification. The variety of BMPs which can be implemented all contain aspects of their establishment or performance which require special considerations by the operator. Some of the changes will be new to the operator and technical assistance will be required as part of the BMP set up (i.e., rotational grazing of cattle may bring forage questions to bear and technical assistance from professionals with relevant knowledge and experience may be necessary through the establishment period). All BMPs with vegetative components will require an establishment criteria to ensure a dense stand. In addition, some BMPs which treat sediment by filtering or settling require on -going maintenance: • To ensure sheet flow conditions are maintained in upland flow areas. • To remove sediment build ups which obstruct the operation of the BMP. • To re-establish a structure or plant life after major storm events or fire. To remove harmful infestations (such as carp from treatment wetlands, destructive insects in vegetation and beavers from bioengineering sites). At the time of site crediting and approval, the responsibilities and technical assistance proposed to address the above issues for the site will be considered. There are many alternative ways of achieving the required NPS load reduction. To evaluate the effectiveness and cost of some of the most promising BMPs, the MPCA has used a system of BMP crediting that estimates the reductions in NPS loading that can be expected to result from the implementation of BMPs. 1. Soil Erosion BMPs Sources of sediment, nitrogen, phosphorus and biochemical oxygen demand (BOD) occur naturally throughout the basin. The transport of these pollutants to the surface water is accelerated by intensive land use management such as roads, drainage, construction activities and agricultural practices. In addition, some land use activities provide increased sources of nutrients for vegetative needs such as cropping or lawns. The BMP Soil Erosion crediting system is based on established programs. The first is soil erosion protection. The U.S. Department of Agriculture NRCS has been successful in defining soil movement from sheet and rill formations with the use of an equation which is based on soil type, field slope, length of slope, vegetation, and management practices. The USLE or the RUSLE is used to predict soil erosion generated at the field scale in tons per acre per year. For large gullies or bank erosion, soil loss is estimated by calculating the area which has been eroded divided by the number of years during which the process took place. Once the volume has been established by either of these methods, a conservative value of nutrient content of the soil is determined, preferably through soil analysis. Then a coefficient is used to conservatively estimate how much of the field or bank erosion is transported to the nearest surface water. 2. Cattle Exclusion The increased density of animals for agricultural production can also increase the NPS loading associated with storm runoff. The elimination of direct deposits of manure in the riparian zone and bank erosion from animal traffic can be credited. The riparian zone typically has a higher delivery ratio associated with it due to its proximity to the water body. The estimated time cattle spend in different areas of the pasture and the number of animals and manure produced is necessary to credit the existing scenario changes in delivery when the animals are no longer allowed access to a water body. Likewise, the current bank erosion recession rates are used to estimate future protection provided by stabilizing the current bank and preventing future access. 3. Rotational Grazing with Cattle Exclusion Pastured areas not currently classified as feedlots may still contribute significant loads of phosphorus. The MPCA has a feedlot permitting process for sites where animals are concentrated to such an extent that natural vegetation is destroyed. However, most existing animal grazing systems which maintain vegetation can greatly reduce the delivery of manure to the water. Cattle exclusion when combined with rotational grazing and the use of buffers or easements can be practiced to lower the amount of phosphorus impacts on the water body. To estimate this process, the number of animals, the manure content and the time spent in relation to the water is all estimated for the "before" conditions. This is then compared with the "after" conditions where the time spent in close relation to the water is eliminated. Delivery of manure volumes from each "paddock" can then be compared with each scenario to predict whole farm reductions of manure delivered to the water. In addition, the management scenarios need to estimate the time the animals occupy each paddock or area of the pasture to rotate the animals sufficiently to prevent a "feedlot" situation and improve the quality of the vegetative stand. The water quality benefit comes from combinations of: (a) improved rotation management providing a better forage, improved nutrient uptake as the plant is in a growth phase and added soil cover; (b) the use of vegetative filter strips which separate cattle from the water and filter sediment and associated phosphorus in runoff; and (c) the dispersion of manure throughout the pasture providing more opportunities for phosphorus uptake due to proximity of the upper end of the pasture and the water body. 4. Critical Area Set Aside Critical area set aside refers to the conversion of land use practices in areas which are excessively vulnerable to soil erosion. Traditional soil conservation sites have been steep sloped bluffs or hills, where removal of vegetation or plowing of soil has greatly accelerated the erosion rate. Combining this concept with criteria that are concerned with the proximity to a hydraulic system that delivers the eroded soil to the river, will allow small changes in vegetative management or bio-engineering to provide large protective savings in river load. The targeting of riparian corridors, steep slopes directly connected to the river, and restoring previously drained isolated wetlands, all fit into this category. S. Wetland Treatment Systems The construction of wetland treatment systems specifically for water quality enhancement defines the wetland treatment system nonpoint source trading BMPs. Wetlands are a valuable watershed management tool in any basin. Wetlands help stabilize hydraulic peaks, provide necessary habitat for the many species critical to the food chain and settle sediments out of the runoff, However, not all wetlands remove nutrient loading from the watershed. Some wetlands act as sinks for phosphorus much of the year only to pulse the mass of stored nutrients out during stressful times such as after drought periods or snow melt. The constructed wetland treatment system is designed to control the way the nutrients are captured and stored or converted so that the mass of nutrients are not available to be released downstream. By maximizing optimum depths, surface area and detention time, phosphorus is captured and buried. This type of wetland may limit some types of habitat use, but is targeted specifically for chemical (nutrient removal) and sediment treatment. The science of nutrient treatment by wetlands is relatively new to the design processes in colder climates. Mixed results have often been obtained. Excellent results have been obtained by a system on the Des Plaines River near Chicago, Illinois. The basic concepts designed for with this constructed wetland provide controlled depths ranges to prevent re -suspension of sediments, prevention of short circuiting of flows and adequate detention times which all provide for the loading rates for settling characteristics. Wetland Research will be targeted at assessing the performance of wetland treatment sites in Minnesota. The research can be provided by another partner or non - trade participant. It should be noted that as wetlands age, they may become more of a phosphorus source than a sink. This may cause a wetland trade to lose its effectiveness over time. If this is the case, maintenance on the wetland may be necessary to retain active credits. 6. Alternative Surface Tile Inlets Surface tile inlets are a length of pipe, slotted or not, which connects the surface water ponding in depressions directly to the subsurface tile. Alternative surface tile inlets means changing past, traditional surface tile inlets by using rock filters and/or buffered areas. 7. Cover Cropping Cover cropping means using small grain crops planted in the spacing between row crops, or using small grain crops planted after the harvest of the cash crop, to increase the residue cover for soil protection against erosion. The establishment criteria for the cover crop for each cash crop shall be provided according to the permit. 8. Storm Sewer System Retrofitting Storm sewer system retrofitting means working with the city storm sewer system and the addition of catch basin sumps, mechanical grit separation chambers and detention BMPs (e.g. stormwater ponds, infiltration trenches or rain gardens) to remove TP from the stormwater runoff. Any BMPs that are required to comply with the MS4 permit's six minimum control measures or that are necessary to meet any applicable TMDL wasteload allocations are not eligible to generate water quality trade credits. Once an applicable WLA is met, additional BMPs can be used to generate trade credits. 12. Other Trade Values Exist Nonpoint controls implemented to mitigate for point source TP discharges may contribute several other valuable environmental benefits. This trade will be based on the permit's phosphorus reduction goals. Many NPS pollutant reduction practices have the potential to generate various benefits in addition to the permit based TP reduction credits. Certain types of BMPs may also sequester significant quantities of carbon from the atmosphere or provide valuable wildlife habitat. These additional benefits may generate credits for other ecosystem services markets and may be economically beneficial to the Permittee. Water Quality Trade Crediting Calculations The Facility can acquire trades utilizing either Point -Point trades or Point-Nonpoint (P-NP) trades. Point -Point trades will be made on a trade by trade basis as needed. A Trade Ratio of at least 1.1 to 1 will apply. A contract with any legitimate wastewater discharger containing phosphorus and willing to reduce below the current permitted phosphorus load will be required. The contract will need to be reviewed and approved by the MPCA prior to signing by both parties. Monitoring and reporting requirements to provide for tracking actual reductions will be required. This process requires the buyer's and seller's permits to be modified to account for the adjustment of the limits. Point-Nonpoint Trades will be facilitated as follows. "High Delivery Zone" means the corridor of land along a stream, river or other watercourse that demonstrates high interaction of the soils with the watercourse. High Delivery Zones may include floodplains with a high flood return frequency, or land with convex slopes toward the watercourse that does not allow eroded materials to redeposit before overland flow enters the watercourse. The MPCA shall determine whether a proposed site is a High Delivery Zone or not. The Universal Soil Loss Equation (USLE) and the Revised Universal Soil Loss Equation (RUSLE) shall be used to project the soil erosion rates from sheet, rill, and ephemeral gullies. The local Natural Resource Conservation Service (NRCS) and Soil and Water Conservation District (SWCD) staff shall determine the USLE and RUSLE coefficients for proposed trade sites in their respective local areas. Credits under more than one BMP for the same site shall not be allowed unless adequate justification is provided demonstrating that the accumulative credits are additive. Trade crediting calculations are based on conservative professional estimates. The Permittee is required to achieve and maintain MPCA-approved credits according to the permit. These requirements are based upon a trading ratio of 2.6 which is determined as follows: • 1.0 (Basic 1:1 Trading Ratio Requirements) • +0.6 (Engineering safety factor reflecting potential site -to -site variations) • +1.0 (Net reduction factor to achieve load reductions that improve water quality and account for uncertainty.) • =2.6 (Overall Trading Ratio) 13. 1. Soil Erosion BMPs Soil erosion BMPs reduce the impacts of sheet, rill, and ephemeral gully erosion; gully erosion; stream, river, and ditch bank erosion; and erosion at surface tile inlets. The following process shall be used to calculate the phosphorus credits from soil erosion BMPs. Step 1: Calculate the reduction in soil erosion. The following methods of estimating the erosion rate apply, based on the erosion mechanism: A. Sheet, Rill, and Ephemeral Gully Erosion: Calculate the site erosion rate before and after installing the BMP using the USLE or RUSLE. (The equation used shall be that currently used by the local NRCS and SWCD.) Express the results in tons/acre/year (SEDb and SEDa). B. Streambank and Gully Erosion: 1. Using the existing contours, determine the volume of soil removed by gully erosion and/or streambank erosion (VOL). 2. Using the land operator as a reference, determine the amount of time in years it has taken to produce the gully and/or streambank erosion (VOL/YRs). 3. Using the Soil Density Values below, convert the volume per year determination to tons/year (SEDb). SEDa shall be equal to zero. 14. Soil Density Values Soil Textural Class Dry Density (tons/ ft3) Sands, loamy sands 0.055 Sandy loam 0.0525 Fine sandy loam 0.05 Loams, sandy clay loamy, sandy clay 0.045 Silt loam 0.0425 Silty clay loam, silty clay 0.04 Clay loam 0.0375 Clay 0.035 Organic 0.011 Step 2: Calculate the reduction in sediment delivered to the watercourse. A. Sheet, Rill, and Ephemeral Gully Erosion: Using the Delivery Ratio Table below, enter the sheet and rill erosion category to calculate the delivery ratio for the site before and after implementation of BMP(s). Sediment reduction in tons equals the difference between these values times the acres that the practice is applied over. SEDRTb = Area * (SEDb*DRb) and SEDRTa = Area * (SEDa*DRa). 15. Delivery Ratio Table Surface Tile Inlets Absent Surface Tile Inlets Area High Non -High Delivery Non -High Delivery Without a With a Delivery Zone less than % Zone greater than Standpipe Standpipe Zone mile from % mile from watercourse watercourse Gully Erosion` ``: 95% 50% NA NA Channelized to Watercourse Gully Erosion Non- NA 150- 5% 20% 10% Channelized to Watercourse Sheet, Rill Erosion 95% maximum 15% 5% 20% 10% Streambank Erosion 95% NA NA NA NA B. Streambank and Gully Erosion: Using the Delivery Ratio Table above, select the appropriate delivery ratio (DRb). Multiply the soil erosion rate (SEDb in tons/year) by the delivery ratio to determine the amount of soil reaching the surface water, excluding the landlocked areas or watershed divides within the site. The results shall be in tons/year delivered. SEDRDC = SEDb * DRb. Step 3: Determine the phosphorus values associated with the sediment runoff. A. Sheet, Rill, and Ephemeral Gully Erosion: To determine the annual phosphorus mass reduced, take the sediment tons per acre before and after (similar to step 2, without the area; SEDRTPb = SEDb * DRb & SEDRTPa = SEDa * DRa) and enter the Phosphorus Enrichment Table. Phosphorus enrichment values represent the phosphorus attachment potential of different soil types combined with the settling characteristics of the different particles. The phosphorus attachment in the parent material is as presented in the table below for each soil type (e.g., 1.00 pound/ton for silt), however, as sands deposit out and clays continue on the move and the soil that remains on the move contains more phosphorus per ton of soil. This table is from the CREAMS algorithm for sediment -attached phosphorus and adjusts for phosphorus content of the parent material type. To determine the enrichment, take the phosphorus content results (phosphorus) for the "before value" and subtract the "after value" from the table. (Pb and Pa), PRDC = Pb * Area- Pa. * Area. B. Streambank and Gully Erosion: Determine the phosphorus values associated with the sediment. Using the default values in the table below, calculate the amount of phosphorus delivered to the surface water, excluding the landlocked areas or watershed divides within the site (PDEL). PDEL = SEDRDC * PhosContent. Soil Type Sand Silt Clay Peat Phosphorus Content Factor 0.85 lb/ton 1.00 lb/ton 1.15 lb/ton 1.50 lb/ton NOTE: The values used in Step 3 are conservative. At certain trade sites, soils may have enriched phosphorus content due to past application of fertilizers. Higher phosphorus levels may be justified through site -specific soil sampling. However, to account for uncertainties associated with the sample process, site -specific values shall be multiplied by a safety factor of .75 to calculate the amount of phosphorus delivered, unless a site -specific soil sampling plan is approved in advance. 16. Phosphorus Enrichment Table Sediment Delivery Rate (tons/ac/year) hosphorus Enrichment Value (Ibs/acr ?) Clay Silt Sand Peat 0.01 0.05 0.04 0.03 0.06 0.02 0.08 0.07 0.06 0.10 0.03 0.11 0.10 0.08 0.15 0.04 0.14 0.12 0.10 0.18 0.05 0.17 0.15 0.12 0.22 0.06 0.19 0.17 0.14 0.25 0.07 0.22 0.19 0.16 0.29 Ms 0.24 0.21 0.18 0.32 0.09 0.27 0.23 0.20 0.35 0.1 0.29 0.25 0.22 0.38 0.2 0.51 0.44 0.38 0.66 0.3 0.70 0.61 0.52 0.92 0.4 0.88 0.77 0.65 1.15 0.5 1.1 0.9 0.8 1.4 0.6 1.2 1.1 0.9 1.6 0.7 1.4 1.2 1.0 1.8 0.8 1.5 1.3 1.1 2.0 0.9 1.7 1.5 1.2 2.2 1 1.8 1.6 1.4 2.4 2 3.2 2.8 2.4 4.2 3 4.4 3.9 3.3 5.8 4 5.6 4.8 4.1 7.3 5 6.7 5.8 4.9 83 6 7.7 6.7 5.7 10.1 7 8.7 7.6 6.4 11.4 8 9.7 8.4 7.2 12.7 9 10.7 9.3 7.9 13.9 10 11.6 10.1 8.6 15.1 11 12.5 10.9 9.3 16.3 12 13.4 11.7 9.9 17.5 13 14.3 12.4 10.6 18.7 14 15.2 13.2 11.2 19.8 15 16.0 14.0 11.9 20.9 16 16.9 14.7 12.5 22.0 17 17.7 15.4 13.1 23.1 18 18.6 16.1 13.7 241 19 19.4 16.9 14.3 25.3 20 201 17.6 14.9 26.3 21 21 183 15.5 27.4 21.8 19.0 16.1 28.4 22.6 19.6 16.7 29.5 ! 23.4 20.3 17.3 30.5 25 24.1 21.0 17.8 31.5 26 24.9 21.7 18.4 32.5 27 25.7 22.3 19.0 33.5 28 26.4 23.0 19.5 34.5 29 27.2 23.6 20.1 35.5 30 27.9 24.3 20.7 36.4 2. Cattle Exclusion Cattle exclusion means fencing and an alternative water supply that provides a separation distance protecting the waters of the state and their shorelands. The following process shall be used to calculate the phosphorus credits from cattle exclusion. Step 1: Determine the number of head and size of animals. The maximum grazing density for cattle that can be supported without supplemental feeding is one animal per acre (head/ac) over a 5-month grazing season for steer. Other cattle pasture operations shall determine the land's capacity and document the assumptions. The animal count shall be determined by the typical weight categories given in the Midwest Plan Service's Livestock Waste Facilities Handbook (MWPS-18). The Second Edition of MWPS-18 appears to be the most up-to-date version available on the Iowa State University web site (https://www-mwps.sws.iastate.edu/catalog/manure- management/manure-characteristics-pdf). Keep separate counts for each animal category presented (HEAD). Step 2: Determine the manure load generated by the herd. The MWPS-18 lists standard production rates for phosphorus (MP): MP = HEAD * MWPS-18 P2O5 (2.29 units P2O5 = 1.0 unit P) MTP = Phosphorus from all the animal categories presented Step 3: Determine the field layout before and after cattle exclusion has been implemented. The pasture area shall be divided into a High Delivery Zone and a non -High Delivery Zone. For large pastures, the non -High Delivery Zone shall be divided based on the delivery ratio as shown below: Area High Delivery Zone Non -High Delivery Zone less than % mile from watercourse Non -High Delivery Zone greater than % mile from watercourse Delivery Ratio 100% 40% 20% Step 4: Determine the amount of phosphorus delivered in each portion of the pasture before and after implementation of the BMP. Deposition of manure in pasture areas shall be directly proportional to the amount of time spent by the animals in each area. The following time distribution shall be used for cattle having unrestricted access in the riparian zone: Month Time in High Delivery Zone May 25% June 25% July 1 - 15 25% July 16 - 31 36% August 36% September 25% Average 28% The alternative water supply shall be located in the pasture, as specified in the operation and maintenance plan, to minimize the time the cattle are next to the exclusion fencing. Time not spent in the High Delivery Zone shall be spread equally throughout the upland pasture area in the following distribution: the ratio of the total field size to the portion less than Y. mile or greater than a % mile from the watercourse. The amount of phosphorus deposited in each portion of the pasture shall be calculated based on the ratio of the field size to the portion of land less than or equal to Y. mile and greater than or equal to Y. mile. For example, if 20 percent of the field exceeds Y. mile then 20 percent of the manure shall be allocated the 20 percent delivery ratio after the cattle exclusion is implemented. Example time distributions (TD) are shown below (in this example zero percent of the field is located more than % mile from the watercourse): 17. Example Time Distributions Pasture Area Cattle Management Before Cattle Exclusion After Cattle Exclusion High Delivery Zone 28% 0% Non -High Delivery Zone less than ,� mile ii r::- watercourse 72% 100% Step 5: Determine amount of phosphorus delivered. The amount of phosphorus delivered shall be calculated from the amount deposited in each pasture area multiplied by that area's delivery ratio, and shall be adjusted according to: ❖ Herd Size: If a substantial portion of the pasture would fall under a conservation easement, the herd size shall be reduced in the calculations to reflect the decreased carrying capacity after the implementation of cattle exclusion. ❖ Filter Strips: Filter strip credit may be allowed for management areas where flow characteristics and vegetation are such that filtering out of solids is enhanced. The minimum width of the easement for application of a filter strip function is 25 feet for stem grass vegetation and 50 feet for woody vegetation. Filter strips are assumed to remove 30 percent of particulate pollutants and 0 percent of soluble pollutants. The relative distribution of soluble/particulate fractions shall be 50 percent/50 percent for manure -based phosphorus. LPDRB = MTP * THZ * DR + MTP * TG1/4 * DR + MTP *TL1/4 * LPDRA = MTP * TG1/4 * DR + MTP *TL1/4 * DR LPDRB = Amount of phosphorus delivered before exclusion LPDRA = Amount of phosphorus delivered after exclusion DR = Delivery Ratios as determined by table on Delivery Ratios THZ = time (days) assumed to be in High Delivery Zone (28% of the time) TG1/4 = time determined to be spent in pasture more distant than a Y. mile TL1/4 = time determined to be spent in pasture closer than a Y. mile Filter Strip Crediting FilterLE = LPDRB- LPDRA— (LPDRA * TE* Solidf) TE = equals a treatment efficiency of 30% removed of particulate matter. Solidf = equals the assumption of 50% of manure being in solid versus soluble. 3. Rotational Grazing with Cattle Exclusion The operation and maintenance plans for rotational grazing shall include a description of the enhanced forage species for the pastures, including the vegetation criteria to determine over -grazed pastures from properly rotated pastures. Rotational grazing with cattle exclusion shall be credited similar to Cattle Exclusion except for the time spent in distant pastures and reductions in the delivery ratio attributed to manure rates being closer to agronomic rates. More credit may be obtained if rotational grazing documents more time spent in the pastures farther than Y. mile from the watercourse. Acceptable documentation includes establishing a rotational grazing plan and recording the rotational movement in that operation, and an annual "T" transect of the forage grasses present. The "T" transect shall consist of determining the vegetation species found every foot along two 100-foot lines perpendicular to each other in each field paddock. If the paddock shaping has dimension(s) of less than 100 feet, the count may be reduced to every six inches along a 50-foot length. The vegetation ratios shall meet the enhanced forage vegetation criteria included in the project operation and maintenance plan. Over -intensive grazing shall identify which grass species dominate the "T" transect, for example, a pasture that is dominated by Kentucky bluegrass or bare soils. Steps 1-2. Follow Cattle Exclusion Steps 1-2. Step 3: Determine the field layout before and after cattle exclusion with rotational grazing has been implemented. The pasture area shall be divided into a High Delivery Zone and a non -High Delivery Zone. For large pastures, the non -High Delivery Zone shall be divided based on the delivery ratio as shown below: Area High Delivery Non -High Delivery Zone less Non -High Delivery Zone greater Zone than a % mile from than a % mile from watercourse watercourse Delivery Ratio 1 100% 1 20% 1 10% Step 4. Follow Cattle Exclusion Step 4. Example time distributions (TD) are shown below: 18. Example Time Distributions Pasture Area Cattle Management Before Cattle Exclusion After Cattle Exclusion High Delivery Zone 28% 0% Non -High Delivery Zone less than % mile from watercourse 36% 50% Non -High Delivery Zone greater than % mile from watercourse 36% 50% Step 5. Follow Cattle Exclusion Step 5. 4. Critical Area Set Aside Critical area set aside means changing the principal land use to reduce high erosion levels. The following process shall be used to calculate the phosphorus credits from critical area set aside. Set asides may be credited for this permit only if it is verified that the land being credited is not eligible for the Conservation Reserve Enhancement Program (CREP). The permit credit may be used to extend the CREP corridor on land adjacent to the watercourse. If the CREP program sets aside a site stream corridor but does not set aside the whole site, critical area set aside phosphorus credits under this permit may be available for the non -corridor portion of that site. 19. River Flood -Scoured Areas Step 1: Determine portion of field subject to scour excavation. This information may be obtained by direct observation of field conditions, or through physical records including maps and photographs. The erosion volumes shall be calculated by averaging the previous events in a documented manner (AREA, VOL). The volume of the soil is determined by multiplying the area by the depth of scour over that area if evenly eroded or, if irregular in shape, determining that volume voided as described in Soil Erosion BMPs. Step 2: Determine the period of time the scouring occurred. This may be determined from topographic map records, or as determined and justified by a professional engineer (TIME). Step 3: Using the soil density values under Soil Erosion BMPs calculate the weight of the soil eroded by multiplying the dry density and the volume (tons/acre). SED = VOL * Density. Step 4: Determine the erosion rate. VER = SED/TIME (tons/acre/yr). Step 5: Follow Soil Erosion BMPs Step 36, assuming a 95 percent delivery ratio. SEDP = VER * DR * PhosContent (lbs of P/yr). 20. Bluffs The calculations for bluff critical area set asides shall follow the soil erosion calculations under the Soil Erosion BMPs that most closely apply to the type of erosion at the site. In addition, the special practices needed to maintain soil stability during set aside installation and throughout the project trade duration shall be detailed. The design shall consider protecting the site against upland contributing flows from surface and ground water sources, and providing stability at the toe of the bluff. 21. Restored Wetlands The calculations for restored wetlands critical area set -asides shall follow the sheet, rill, and ephemeral gully erosion calculations under the Soil Erosion BMPs. In addition, it shall be demonstrated that restored wetland contributing areas shall remain hydraulically unconnected with the watershed to which it previously drained. If a restored wetland contributing area remains hydraulically connected with the watershed to which it previously drained, it is not eligible for Critical Area Set Aside credits, but may be eligible for Constructed Wetlands Treatment Systems credits. S. Constructed Wetland Treatment Systems Constructed wetland treatment systems shall be designed, constructed, operated and maintained as follows: 1. Water contact recreation and consumptive fishing shall be discouraged in the wastewater treatment system. 2. The wetland shape shall be simple to encourage good water circulation. The length shall be three to five times the width for maximum detention efficiency and the inlets and outlets shall be widely spaced to minimize short-circuiting. Lower length to width ratios shall be allowed if justified based on the design flows and/or energy of the unchannelized water in the wetland. 3. The inlet and outlet areas shall be protected from scour erosion. 4. Minimum and maximum depths of the wetland shall be considered. The depth shall not be such that anoxic layers readily develop. The bounce of the wetland shall not vary sufficiently to impair aquatic emergent vegetation in the wetland. 5. Maximum flows to be treated shall be designed for by providing adequate detention times and emergency spillway or flow bypasses. The design shall address the capture and long-term storage of the sediment and phosphorus. 6. The water level bounce and vegetation shall be controlled such that at least seventy percent of the permanent pool remains vegetated with emergent varieties. The following equation shall be used to calculate the phosphorus credits from constructed wetland treatment systems: In[Co/C;] = -k/q where: Co = outlet mean annual phosphorus concentration in milligrams per liter (mg/L) C; = inlet mean annual phosphorus concentration in mg/L k = first order rate constant set at 12.1 meters depth per year (23.7 meters depth per year may be used instead when intensive and continuing monitoring and assessment is provided for a site -specific treatment efficiency; a monitoring and assessment project shall be a minimum of three years long but no longer than six years; upon completion of the assessment at the site the long term average treatment efficiency shall be used) q = loading rate in meters of depth per year Sediment trapping phosphorus reduction credits shall be based on the difference in flow -weighted mean annual water concentration of total phosphorus of the inlet and the outlet. Other forms of estimating the inlet concentrations other than monitoring will be reviewed upon submittal to the MPCA. The volume treated shall be determined by the design flows based on the average year's cycle as determined by flow data (if available) at the location. Wetland intensive and continuing monitoring and assessment shall be targeted at assessing the performance of wetland treatment sites in Minnesota. This monitoring and assessment may be provided by another partner or non -trade participant. For wetland treatment sites using the 23.7-meter depth rate constant, a multiplier of 1.3 times the credit shall be applied to remove site -variability safety factor. (This multiplier reflects the use of known data instead of estimates.) (Co- C;)*(volume in million gallons/year)*3.78 = kilograms reduced. 6. Alternative Surface Tile Inlets Surface tile inlets are a length of pipe, slotted or not, which connects the surface water ponding in depressions directly to the subsurface tile. Alternative surface tile inlets means changing past, traditional surface tile inlets by using rock filters and/or buffered areas. The following process shall be used to calculate the phosphorus credits from alternative surface tile inlets. Step 1. Determine the area in the subwatershed feeding the surface tile inlet. (A=AREA). Step 2. Determine the RUSLE/USLE erosion rate for that portion of the site in this subwatershed. (ER=Erosion Rate). Step 3. Determine the sediment treatment efficiency of the pre-existing surface tile inlet. The tile inlet shall have been installed before 1998. The following factors shall be considered in determining the treatment efficiency: ❖ Slope of field at inlet ❖ Type of inlet at site 22. Surface Inlet Delivery Ratio = SIDR Tile Inlet Method of Delivery No Standpipe With A Standpipe Delivery Ratio 20% 10% Step 4. Determine the prior sediment delivery mass. SedDRb = ER * A * SIDR. Step 5. Determine the after sediment delivery mass. SedDRa = ER * A * SIDR *TE. 23. TE = Surface Tile Inlet Alternative Treatment Efficiencies Method Treatment Efficiency Buffered 35% Rock Filter 50% Step 6. Determine the phosphorus content of the soil by using the SedDRb and SedDRa values to enter the Phosphorus Enrichment Table under the Soil Erosion BMPs. PSIDRb, PSIDRa. Step 7. Determine the phosphorus reduction by subtracting PSIDRa from PSIDRb. Step 8. Determine the phosphorus credit estimate for the site: PCREST = PSIDRb— PSIDRa. 7. Cover Cropping Cover cropping means using small grain crops planted in the spacing between row crops, or using small grain crops planted after the harvest of the cash crop, to increase the residue cover for soil protection against erosion. The establishment criteria for the cover crop for each cash crop shall be provided according to the permit. The following process shall be used to calculate the phosphorus credits from cover cropping. Step 1: Calculate the site erosion rate before and after installing the BMP using the USLE or RUSLE. (The equation used shall be that currently used by the local NRCS and SWCD.) Express the results in tons/acre/year (SEDb and SEDa). The cropping management factor "C" will be the only change in the calculation for before and after BMP calculations. The "C" factor shall be calculated by the local NRCS and/or SWCD or, in the case of sugar beet acreage, by those familiar with those calculations for that crop, such as the local NRCS office. Step 2: Using the Delivery Ratio Table below, enter the sheet and rill erosion category to calculate the delivery ratio for the site before and after implementation of BMP(s). Sediment reduction in tons equals the difference between these values times the acres that the practice is applied over. SEDRb = SEDb * DR. SEDRa = SEDa * DR. 24. Delivery Ratio Table Area Less than a Y mile Greater than a Y Surface Tile Inlets Surface Tile Inlets~ from watercourse mile from Without a With a Standpipe watercourse Standpipe Sheet, Rill Erosion 15% 5% 20% 10% Step 3: To determine the annual phosphorus mass reduced, take the sediment tons per acre before, 5EDRb, and after, 5EDRa, and enter the Phosphorus Enrichment Table under Soil Erosion BMPs (Ph, and Pa) Phosphorus enrichment values represent the phosphorus attachment potential of different soil types combined with the settling characteristics of the different particles. To determine the enrichment, take the phosphorus content results (phosphorus) for the "before value" and subtract the "after value" from the table. (Pe and Pa), PRDC = Pb * Area - Pa * Area. 8. Storm Sewer System Retrofitting Storm sewer system retrofitting means working with the city storm sewer system and the addition of catch basin sumps, mechanical grit separation chambers and detention BMPs (e.g. stormwater ponds, infiltration trenches or rain gardens) to remove TP from the stormwater runoff. Any BMPs that are required to comply with the M54 permit's six minimum control measures or that are necessary to meet any applicable TMDL wasteload allocations are not eligible to generate water quality trade credits. Once an applicable WLA is met, additional BMPs can be used to generate trade credits. Phosphorus reductions will have to be calculated based on the type of technology used, flow rates, phosphorus levels in the stormwater, phosphorus reduction rates, etc. MINNESOTA POLLUTION CONTROL AGENCY National Pollutant Discharge Elimination System (NPDES)/ State Disposal System (SDS) Permit Program Fact Sheet Permit Reissuance MN0055832 Permittee: City of Hutchinson 111 Hassan St SE Hutchinson, Minnesota 55350-2522 Facility name: Hutchinson Wastewater Treatment Plant 1300 Adams St SE Hutchinson, Minnesota 55350-7009 Current permit expiration date: March 31, 2017 Public comment period begins: [enter public comment start date (format month day, year)] Public comment period ends: [enter public comment end date (format month day, year)] Receiving water: Crow River, South Fork - Class 213g, 3C, 4A, 413, 5, 6 water Permitting contact: Melanie Miland Minnesota Pollution Control Agency 7381 Airport View Drive Southwest Rochester, MN 55902 507-206-2647 melanie.miland@state.mn.us Table of Contents Page Purposeand participation................................................................................................................................................................................... 4 Applicablestatutes.............................................................................................................................................................................................. 4 Purpose.................................................................................................................................................................................................................... 4 Publicparticipation............................................................................................................................................................................................ 4 Facilitydescription................................................................................................................................................................................................. 5 Backgroundinformation.................................................................................................................................................................................. 5 Facilitylocation.................................................................................................................................................................................................... 5 Outfalllocation..................................................................................................................................................................................................... 5 Mapof permitted facility.................................................................................................................................................................................. 5 Components and treatment technology.................................................................................................................................................... 6 Currentinformation........................................................................................................................................................................................... 6 Flowschematic..................................................................................................................................................................................................... 7 Changesto facility or operation..................................................................................................................................................................... 8 Significantindustrial users(SIUs)................................................................................................................................................................. 8 Recentcompliance history............................................................................................................................................................................... 9 Recentmonitoring history............................................................................................................................................................................... 9 Receivingwater(s)................................................................................................................................................................................................12 Useclassification...............................................................................................................................................................................................12 Impairments........................................................................................................................................................................................................12 Existingpermit effluent limits.........................................................................................................................................................................12 Technology based effluent limits(TBELs)................................................................................................................................................12 StateDischarge Restrictions(SDRs)...........................................................................................................................................................12 Water quality based effluent limits(WQBELs).......................................................................................................................................12 Proposedpermit effluent limits......................................................................................................................................................................15 Technology based effluent limits(TBELs)................................................................................................................................................15 StateDischarge Restrictions(SDRs)...........................................................................................................................................................15 Waterquality based limits(WQBELs).......................................................................................................................................................15 Reasonable Potential for Chemical Specific Pollutants (40CFR§122.44(d)(1))........................................................................16 Additionalrequirements....................................................................................................................................................................................19 Biosolids................................................................................................................................................................................................................19 Chlorine Addition Requirements monitoring..........................................................................................................................................19 ComplianceSchedule........................................................................................................................................................................................19 Mercuryminimization plan(MMP)............................................................................................................................................................19 Nitrogen monitoring requirements............................................................................................................................................................19 Phosphorus Management/Point-Nonpoint Trading Requirements................................................................................................20 Variances..............................................................................................................................................................................................................20 Totalfacility requirements(TFR)...................................................................................................................................................................20 Certifiedlaboratory............................................................................................................................................................................................20 Electronic Discharge Monitoring Reports(eDMRs)..............................................................................................................................20 Constructionprojects.......................................................................................................................................................................................20 Antidegradationand anti-backsliding..........................................................................................................................................................21 NPDES/SDS Permit Program Fact Sheet Reissuance Purpose and participation MN0055832 Page 4 of 21 Applicable statutes This fact sheet has been prepared according to the 40 CFR § 124.8 and 124.56 and Minn R. 7001.0100, subp. 3 in regards to a draft National Pollutant Discharge Elimination System (NPDES)/State Disposal System (SDS) permit to construct and/or operate wastewater treatment facilities and to discharge into waters of the State of Minnesota. Purpose This fact sheet outlines the principal issues related to the preparation of this draft permit and documents the decisions that were made in the determination of the effluent limitations and conditions of this permit. Public participation You may submit written comments on the terms of the draft permit or on the Commissioner's preliminary determination. Your written comments must include the following: 1. A statement of your interest in the permit application or the draft permit. 2. A statement of the action you wish the Minnesota Pollution Control Agency (MPCA) to take, including specific references to sections of the draft permit that you believe should be changed. 3. The reasons supporting your position, stated with sufficient specificity as to allow the Commissioner to investigate the merits of your position. You may also request that the MPCA Commissioner hold a public informational meeting. A public informational meeting is an informal meeting which the MPCA may hold to help clarify and resolve issues. In accordance with Minn. R. 7000.0650 and Minn. R. 7001.0110, your petition requesting a public informational meeting must identify the matter of concern and must include the following: items one through three identified above; a statement of the reasons the MPCA should hold the meeting; and the issues you would like the MPCA to address at the meeting. In addition, you may submit a petition for a contested case hearing. A contested case hearing is a formal hearing before an administrative law judge. Your petition requesting a contested case hearing must include a statement of reasons or proposed findings supporting the MPCA decision to hold a contested case hearing pursuant to the criteria identified in Minn. R. 7000.1900, subp. 1 and a statement of the issues proposed to be addressed by a contested case hearing and the specific relief requested. To the extent known, your petition should include a proposed list of witnesses to be presented at the hearing, a proposed list of publications, references or studies to be introduced at the hearing, and an estimate of time required for you to present the matter at hearing. You must submit all comments, requests, and petitions during the public comment period identified on page one of this notice. All written comments, requests, and petitions received during the public comment period will be considered in the final decisions regarding the permit. If the MPCA does not receive any written comments, requests, or petitions during the public comment period, the Commissioner or other MPCA staff as authorized by the Commissioner will make the final decision concerning the draft permit. Comments, petitions, and/or requests must be submitted by the last day of the public comment period to: Melanie Miland Minnesota Pollution Control Agency 7381 Airport View Drive Southwest Rochester, MN 55902 NPDES/SDS Permit Program Fact Sheet Reissuance MN0055832 Page 5 of 21 The permit will be reissued if the MPCA determines that the proposed Permittee or Permittees will, with respect to the facility or activity to be permitted, comply or undertake a schedule to achieve compliance with all applicable state and federal pollution control statutes and rules administered by the MPCA and the conditions of the permit and that all applicable requirements of Minn. Stat. ch. 116D and the rules promulgated thereunder have been fulfilled. More detail on all requirements placed on the Facility may be found in the Permit document. Facility description Background information Facility location The city of Hutchinson's (City) Wastewater Treatment Facility (Facility) is an existing municipal wastewater treatment facility that treats wastewater from the City. The Facility is located in the SW % of NW % of Section 8, Township 116 North, Range 29 West, Hutchinson, McLeod County, Minnesota. Outfall location The Facility has a continuous discharge with one outfall (SD 001) located in the SE % of the NE % of Section 7, Township 116 North, Range 29 West. The outfall is located next to the Facility as described above. Map of permitted facility ■1 sr s.� - wr - [.1 b r7 11i ;}ilftiSCl\ rnl 1HC((HLVS(?Vt r Total Faciily Discharge Location (SD001] � r 36 Surface Water Monitoring Station (SW002) Surface Water Monitoring Station (SW001 ) 1 J Wastewater Treatment facility Location (WS001 ) ,1 N M1 Cop ngh-02013�Na WS'GeogipWc Soda ,, -cube Map luraduced by: MPG Staff, 4/2/2021 Scale: 1:24,000 0 0-25 0.5 1 Miles NPDES/SDS Permit Program Fact Sheet Reissuance Components and treatment technology MN0055832 Page 6 of 21 Current information The Class A Facility has a continuous discharge from station SD 001 and has the following design parameters: • an average wet weather (AWW) flow of 5.43 million gallons per day (MGD) • an average dry weather (ADW) flow of 3.67 MGD • a max daily flow of 9.67 MGD • a peak instantaneous flow of 13.04 MGD • 5-day carbonaceous biochemical oxygen demand (CBOD5) of 353 milligrams per liter (mg/L), or 16,000 pounds per day (lb/day) at AWWF • total suspended solids (TSS) of 265 mg/L, or 12,000 lb/day at AWWF • total phosphorus (TP) of 532 lb/day As part of a proposed head works infrastructure improvements project, improvements will be made to the liquid stream process portions of the Facility. The existing Facility and proposed Facility treatment components are listed below. Existing Facility: The existing liquid stream process portions of the Facility consists of the following: • gravity and/or pressure collection system • two main influent pump stations • two channel mounted mechanical debris grinders • a two million gallon (MG) flow equalization basin • two rotary drum fine screens • four static fine screens (to be removed) • three grit removal units (to be removed) • two grit washer/compactor units • two extended aeration oxidation ditch units • two membrane bioreactor (MBR) trains • a chemical addition system to feed ferric chloride to oxidation ditches and MBR aeration basins • two final clarifiers • an ultraviolet (UV) disinfection system • three discharge reaeration units The solids processing portions of the Facility consist of the following: • two aerated liquid biosolids storage/digestion tanks • two belt filter presses • a gas -fired, single -pass biosolids dryer • dried biosolids pellet mill • three pellet storage silos Aerobically digested and dewatered biosolids can be directly discharged to a spreader unit and applied to agricultural land as a Class B soil amendment/fertilizer. The Facility also has the capability to produce Class A exceptional quality (EQ) biosolids. To meet Class A pathogen reduction and vector attraction reduction requirements, aerobically digested, and dewatered biosolids are sent to a natural gas -fired, single -pass biosolids dryer (capable of dewatering to 90 percent solids), then pelletized, and stored in one of three pellet storage silos. NPDES/SDS Permit Program Fact Sheet Reissuance Flow schematic MN0055832 Page 7 of 21 Hutchinson WWTF Total Process Flow Diagram (Present) mau tors=?" s+sttu GOIL[11 St57C _ rt n DNG xats 5100N 2-6 uer V #a 3 at Q as ri FLDW EOLIALIIATION HUTCHINS�N PUBLIC WORKS AND ENGINEERING 1 i i t � f (� ucanr�eMe ❑❑'roo —❑❑700 asp_ Vf i� 2 m Y 2 W 2 C ` F� y m O W z F N WIQ z z < o Redesigned Flow Path at WWTF (After Proposed Headworks Improvement Project) ----------------------------- Equalization Basin Iladsrorlo Treatment Bypass Drum Screen Main Lift Drum Screen '"ems Oxidation UV Station Coarse & Treatment Ditch Disinfection Drum Screen Fine Grit Process Process HATS Lift Removal Splitter Box t�, Station Drum Screen Membrane —.—._. Drum Screen Bioreactor Reaeration South Fork Crow River NPDES/SDS Permit Program Fact Sheet Reissuance MN0055832 Page 8 of 21 Changes to facility or operation Proposed Facility: Upon completion of the proposed improvements, the liquid stream processing portions of the Facility will consist of the following components: • gravity and/or pressure collection system • two main influent pump stations • two channel mounted mechanical debris grinders • a two million gallon (MG) flow equalization basin • five rotary drum fine screens (two existing, with three units to be installed) • one grit removal/concentrator unit (to be installed) • two washer/compactor units • two extended aeration oxidation ditch units • two membrane bioreactor trains • a chemical addition system to feed ferric chloride to oxidation ditches and MBR aeration basins • two final clarifiers • a UV disinfection system • three discharge reaeration units No changes are proposed for solids processing portions of the Facility. Significant industrial users (SIUs) 1. 3M Principal products and raw materials: Adhesive tapes using solvents, resins and paper Process wastewater flow rate: 110,000 gallons per day (gpd) continuous Non -process wastewater flow rate: 25,000 gpd continuous Pretreatment standards: subject to local limits 2. Midwest Industrial Tool Grinding, Inc. Principal products and raw materials: cleaning of tooling using grinding oil, carbide and detergents Process wastewater flow rate: 158 gpd intermittent Non -process wastewater flow rate: 200 gpd continuous Pretreatment standards: subject to local limits and 40 CFR categorical standards 3. Minnesota Specialty Yeast Principal products and raw materials: Yeast for yeast flavoring products Process wastewater flow rate: 75,000 gpd continuous Non -process wastewater flow rate: 1,000 gpd intermittent Pretreatment standards: subject to local limits 4. Resonetics Principal products and raw materials: metals for suspension assemblies using etching, photo imagine, soldering and metal plating operations Process wastewater flow rate: 45,000 gpd continuous Non -process wastewater flow rate: 5,000 gpd intermittent Pretreatment standards: subject to local limits and 40 CFR categorical standards 5. Uponor Principal products and raw materials: resins used for manufacturing of extruded pipe routed is routed through cooling baths NPDES/SDS Permit Program Fact Sheet Reissuance Process wastewater flow rate: 3,000 gpd continuous Non -process wastewater flow rate: 200 gpd intermittent Pretreatment standards: subject to local limits and 40 CFR categorical standards 6. City of Hutchinson Water Treatment Plant Principal products and raw materials: Potable water and ground water Process wastewater flow rate: 367,100 gpd continuous Non -process wastewater flow rate: 100 gpd intermittent Pretreatment standards: subject to local limits MN0055832 Page 9 of 21 The SIUs are controlled by pretreatment agreements enforced by the City. Pollutants of concern are monitored and/or limited by the City to an extent necessary to prevent interference or pass through. Recent compliance history A Compliance Evaluation Inspection (CEI) was conducted on March 18, 2021, by Taylor Olson of the MPCA. The CEI consisted of a visual inspection of the Facility, a discussion with operators Tim Gratke and Deb Paulson, and a review on monthly Discharge Monitoring Reports (DMRs) and Reports from May 1, 2019 through January 31, 2021. Based on the results of the CEI, two violations of the terms and conditions set forth in the National Pollutant Discharge Elimination System (NPDES)/State Disposal System (SDS) permit were documented and a letter of warning was issued. The City failed to submit the 2019 Pretreatment Annual Report to the MPCA by February 28, 2020. The report was received 20 days late on March 20, 2020. The City was reminded to make sure all submittals are received by the MPCA by the due dates listed in the Facility's NPDES/SDS permit. The other violation consisted of one effluent limit exceedance during the review period of May 1, 2019 through January 31, 2021. No further correspondence was required from the City. A Biosolids Compliance Inspection (BCI) was completed on May 19, 2015, by Jorja Du Fresne of the MPCA. Bruce Fenske, Deb Paulson, Chuck DeWolf, and Troy Zwilling were in attendance all or part of the time. The BCI consisted of a review of all records associated with demonstrating compliance with requirements in the permit, Ch. 7 and Minn. R. ch.7041 for the preparation and land application of biosolids generated at the Facility. A pre -inspection review of the MPCA Biosolids File was made to review the recent history of biosolids management. Inspection checklists were used, but no field inspection of actual biosolids application was done. Annual reports have been reviewed each year thereafter by various staff. No violations were cited as a result of the annual report reviews. A Pretreatment Audit Inspection (PAI) occurred on September 7, 2017, by Jaramie Logelin of the MPCA. The PAI consisted of a review of the significant industrial user (SIU) files maintained by the Facility, an observation inspection at Midwest Industrial Tool Grinding Inc. and a discussion with John Paulson on the implementation of the City's delegated pretreatment program. The Audit includes a review of the City's legal authority, significant industrial user permits, monitoring data, inspections and enforcement response. Based on the results of the PAI no violations of the terms and conditions set forth in the National Pollutant Discharge Elimination System (NPDES)/State Disposal System (SDS) permit were documented. Recent monitoring history Table 1 provides a summary of effluent monitoring data collected from surface discharge monitoring station SD 001 (Total Facility Discharge) during Calendar Year 2020. NPDES/SDS Permit Program Fact Sheet MN0055832 Reissuance Page 10 of 21 Table 1. SD 001 (Total Facility Discharge) Discharge Monitoring Report (DMR) Results January through December 2020 Abbreviated Abbr Parameter Description Statistical Limit Units 20-Jan 20-Feb 20-Mar 20-Apr 20-May 20-Jun 20-Jul 20-Aug 20-Sep 20-Oct 20-Nov 20-Dec Basis Desc Bicarbonates (HCO3) CalMoMax mg/L 472 464 428 422 503 508 611 411 433 449 414 355 CBOD5 CaIMoAvgSc 10 mg/L 0 0 0 0 0 0 0 0 0 0 0 0 CBOD5 CaIMoAvgSc 205 kg/d 0 0 0 0 0 0 0 0 0 0 0 0 CBOD5 CaIMoAvgTr 5 mg/L 2 0 0 0 0 0 2 0 0 0 3 4 CBOD5 CaIMoAvgTr 103 kg/d 19 0 0 0 0 0 15 0 0 0 18 23 CBOD5 M%CalWkAVS 15 mg/L 0 0 0 0 0 0 0 0 0 0 0 0 CBOD5 MxCalWkAvS 308 kg/d 0 0 0 0 0 0 0 0 0 0 0 0 CBOD5 MxCalWkAvT 7.5 mg/L 3 0 0 0 0 0 2.7 0 0 0 5 9 CBOD5 MxCalWkAvT 154 kg/d 28 0 0 0 0 0 26 0 0 0 29 52 CBOD5 Percent MnCalMoAvg 85 % 98 98 98 98 98 98 98 99 99 99 98 97 Removal Calcium, Total (as Ca) CalMoMax mg/L 121 119 118 146 131 145 148 127 126 152 122 120 Chloride, Total CalMoMax mg/L 149 171 152 121 145 193 145 215 172 154 177 225 Copper, Total (as Cu) CaIMoAvg ug/L 9 9 13 13 Fecal Coliform, MPN or CaIMoGeoMn 200 #/3OOml 12 7.8 39 97 21 19 25 Membrane Filter 44.5C Flow CaIMoAvg mgd 2.15 2 2.8 2.7 2.4 2.2 2 1.7 1.7 1.7 1.6 1.5 Flow CalMoMax mgd 2.46 2.2 5.5 3.5 3.2 2.5 2.7 2.1 1.9 2 1.9 1.7 Flow CalMoTot Mgal 66.78 58 87 81 75 66 61 52 SO 51 49 48 Hardness, Calcium & Magnesium, CalMoMax mg/L 489 481 463 581 537 609 617 537 526 616 506 504 Calculated (as CaCO3) Magnesium, Total (as CalMoMax mg/L 45.4 45 41 53 51 60 60 53 51 57 49 SO Mg) Mercury, Total (as Hg) CaIQtrMax 6.9 ng/L 0 0 1-7 0 Nitrite Plus Nitrate, CaIMoAvg mg/L 16 Total (as N) Nitrogen, Ammonia, CaIMoAvg 1 mg/L 0 0.3 0 Total (as N) Nitrogen, Ammonia, CaIMoAvg 2 mg/L 0 0 Total (as N) NPDES/SDS Permit Program Fact Sheet Reissuance MN0055832 Page 11 of 21 Nitrogen, Ammonia, CaIMoAvg 3.5 mg/L .1 0 Total (as N) Nitrogen, Ammonia, CaIMoAvg 6.2 mg/L 0 0 0 0 Total (as N) Nitrogen, Ammonia, CaIMoAvg 21 kg/d 0 2.3 0 0 Total (as N) Nitrogen, Ammonia, CaIMoAvg 41.1 kg/d 0 0 Total (as N) Nitrogen, Ammonia, CaIMoAvg 72 kg/d 0.82 0 Total (as N) Nitrogen, Ammonia, CaIMoAvg 127 kg/d 0 0 0 0 Total (as N) Nitrogen, Kjeldahl, CaIMoAvg mg/L 1.6 2 Total Oxygen, Dissolved CalMoMin 7 mg/L 12.1 12.2 11.9 11.4 9.9 9.9 9.1 9.4 10 10.8 11.1 11.9 PH CalMoMax 9 SU 8.01 7.9 7.9 7.9 7.9 7.9 8 7.9 7.9 7.9 7.9 7.9 PH CalMoMin 6 SU 7.61 7.7 7.5 7.7 7.7 7.5 7.8 7.5 7.7 7.7 7.6 7.4 PP'osphorus,Total (as 12 M oTotal 6,001 kg/yr 2280.9 2294 2325 2321 2297 2286 2227 2200 2132 2026 2074 1970 Phosphorus, Total (as CaIMoAvg 1 mg/L 0.69 0.7 0.6 0.7 0.8 0.7 0.7 0.7 0.7 0.8 0.8 0.6 P) Phosphorus, Total (as CalMoTot kg/mo 175.13 149 190 227 219 170 160 145 126 149 154 106 P) Potassium, Total (as K) CalMoMax mg/L 12.2 13 13 9.5 14 15 13 18 19 18 15 16 Sodium, Total (as Na) CalMoMax mg/L 125 1 143 112 1 93 112 1 141 132 1 135 132 1 132 152 1 149 Solids, Total Dissolved CalMoMax mg/L 893 958 862 858 972 1070 1090 1060 937 1030 966 943 (TDS) Solids, Total CaIMoAvg 30 mg/L 4 3 4 3 2.6 3 4 4 3 2.9 3 3 Suspended(TSS) Solids, Total CaIMoAvg 484 kg/d 30 23 43 31 27 25 30 26 19 19 18 17 Suspended(TSS) Solids, Total MxCaIWkAvg 45 mg/L 5 3 4.7 4.3 4.3 3.3 4.7 6.3 3.7 3.5 4 4 Suspended(TSS) Solids, Total MxCaIWkAvg 726 kg/d 38 26 48 64 37 29 43 48 24 24 24 23 Suspended(TSS) Solids, Total Suspended(TSS) MnCalMoAvg 85 q 98 99 97 98 98 99 99 98 98 99 98 99 Percent Removal Specific Conductance CalMoMax umhos/c m 1447 1515 1337 1381 1514 1706 1701 1628 1508 1558 1596 1651 Sulfate, TotaI(as SO4) CalMoMax mg/L 104 90 88 91 111 111 1 143 135 99 132 113 111 NPDES/SDS Permit Program Fact Sheet Reissuance Receiving water(s) Use classification The Facility has a continuous discharge (SD 001) to the South Fork of the Crow River. MN0055832 Page 12 of 21 This water is classified as a Class 213g, 3C, 4A, 413, 5, 6 Water. This classification indicates that the body of water is capable of sustaining aquatic life and recreation. Aquatic life and recreation includes all waters of the state that support or may support fish, other aquatic life, bathing, boating, or other recreational purposes and for which quality control is or may be necessary to protect aquatic or terrestrial life or their habitats or the public health, safety, or welfare. More information on use classifications can be found in Minn. R. 7050.0200, Water Use Classifications for Waters of the State. Impairments The Facility discharges treated effluent to the South Fork Crow River. This water is listed on the 303(d) list as impaired for mercury, Escherichia coli (E. coli), dissolved oxygen and nutrients. Table 2 lists the current impairments for the receiving waters. There is a completed Total Maximum Daily Load (TMDL) for mercury, referred to as "Statewide Mercury Total Maximum Daily Load Pollutant Reduction Plan, 2007." The statewide Mercury TMDL was approved by the EPA on March 27, 2007. Additional information on the requirements for controlling mercury for major municipal permits is provided in the "Additional Requirements" section below. Table 1. Impairments of the Receiving Waters AUID or Lake ID # AUID description or Lake name Assessment Pollutants or Impairment Category & subcategory 07010205-510 Crow River, South Fork: 4A Mercury in Fish Tissue Hutchinson Dam to Bear Cr 07010205-510 Crow River, South Fork: 5 Aquatic macroinvertebrate bioassessments, dissolved Hutchinson Dam to Bear Cr oxygen, fishes bioassessments, E. coli, nutrient/eutrophication biological indicators Existing permit effluent limits Technology based effluent limits (TBELs) The total suspended solids (TSS), pH and percent removal limits are technology -based limits developed for achieving secondary treatment standards. These limits are specified in 40 CFR §133.102 and Minn. R. 7053.0215. State Discharge Restrictions (SDRs) The limit for Fecal Coliform was developed to meet state discharge restrictions specified under Minn. R. 7053.0215. subp. 1, requiring the Facility to meet minimum secondary treatment levels. When the Facility expanded in 2007, a 1.0 mg/L TP limit was applied to meet discharge restrictions specified under Minn.R. 7053.0255. Water quality based effluent limits (WQBELs) The five-day carbonaceous biochemical oxygen demand (CBODS), Ammonia -Nitrogen, Dissolved Oxygen (DO), TP, and Mercury limits are WQBELs. These effluent limits are based on the designated use classification of the receiving water and determined to be necessary to protect the use classification of the receiving water. The un-ionized ammonia effluent limits are based on the designated use classification of the receiving water and a stream to effluent dilution ratio under low flow conditions less than 10:1. The seasonal ammonia limits are calculated using the 30Q10 as the stream flow. The TP effluent limit of 6,001 kg/yr is a WQBEL that was derived from the draft waste load allocation which in turn is derived from the water quality standard that the receiving water must meet to support designated uses. The NPDES/SDS Permit Program Fact Sheet Reissuance MN0055832 Page 13 of 21 Facility's mercury limit of 6.9 ng/L was added when the Facility expanded its flow in 2007 to ensure that the Facility does not cause or contribute to the mercury impairment. Variability of Operation The Permittee is assigned the Variability of Operation under Minnesota Rules Part 7053.0235. Variability of Operation allows the Facility to discharge at the minimum secondary treatment level when the dilution ratio is at least 10 parts river flow to 1 part effluent and the downstream water quality standards (WQS) for dissolved oxygen (5.0 mg/L) and un- ionized ammonia (0.04 mg/L) are maintained. When the Facility is exercising in variability of operation, the effluent CBOD5 concentration limit would be 10 mg/L, provided the above conditions are satisfied. If the downstream monitoring (SW 002) shows adverse impact on the water quality standards, the Facility would revert to the advanced treatment level limits. When exercising in variability of operation, the Permittee shall monitor SW 001 and SW 002 according to the requirements detailed in the Limits and Monitoring Section of the Permit. Table 3. Existing Limits and Monitoring Requirements for Station SD 001 Parameter Limit I Units Limit Tr-pe Effective Period Sample Tr-pe Frequency Bicarbonates (HCO3) Monitor mgL Calendar Month Maximum Jan -Dec 24-Hour Floe- 1 x Month OD. Carbonaceous 05 Day (20 Deg C) Percent Removal 85 ,o Minimum Calendar Month Averalre Jan -Dec Calculation 3 x Week alcium,. Total (as Ca) Monitor mg L Calendar Afonth Maximum Jan -Dec 24-Hour Flog- 1 x Month Chloride, Total Monitor mg'L Calendar Afonth Maximum Jan -Dec 24-Hour Floe- 1 x Month Copper, Total (as Ci) Monitor ugL calendar Month Average Jan, Apr, At Oct 24-Hour Floe 1 x Month Fecal Coliform. AMPN or Membrane 200 #100m1 Calendar Afonth Geometric Apr -Oct Grab 3 x tiyeek Flow Monitor Only mgd Calendar Month AN erage Jan -Dec Measurement. 1 x Day Flow Monitor mgd Calendar Month Maximum Jan -Dec Measurement. 1 x Day Flow Monitor MG Calendar Month Total Jan -Dec Measurement. 1 x Day Hardness, Calcium & Magnesium. Calculated (as CaCO3) Monitor mg L Calendar Month Maximum Jan -Dec 24-Hour Floe- 1 x Month Magnesium, Total (as Nfg) Aiomtor mg L Calendaf \Month Maximum Jan -Dec _C2M2UU_ 24-Hour Flow 1 x Month Mercury. Total (as Hg) 6.9 ng L Calendar Quarter Maximum Jan -Dec Grab 1 x Quarter itrite Pius Nitrate, Total (as N) Monitor mg'L calendar Month Average Apr, Sep 24-Hour Floe- 1 x Month Nitrogen, Ammonia: Total (as N) 127 kg+day calendar Month Average Dec -Mar 24-Hour Floe- - 1 x Week Nitrogen, ammonia, Total (as N) 6.2 mg L Calendar month Avemge Dec-Nfar 24-Hour Floe- 1 x tiyeek itrogen, ammonia, Total (as N) 41.1 kg day Calendar month Average Apf-May 24-Hour Flow 1 x tiyeek Nitrogen, Ammonia, Total (as N) 2.0 me L calendar Month Average Apr -May 24-Hour Floe- 1 x Week Nitrogen, ammonia: Total (as M M kg'day Calendar Month Average Jun -Sep 24-Hour Floe- t x Week itrogen, ammonia, Total (as N) 1.0 mg L Calendar month Average Jun -Sep 24-Hour Floe- 1 x Week itrogen, Ammonia, Total (as N) 12 kg day Calendar Month Average Oct -Noy- 24-Hour Flog- 1 x Week itrogen, Ammonia, Total (as N) 3.5 mg'L Calendar Month Average Oct -Nov 24-Hour Floe- 1 x Week Nitrogen, KieWahl, Total Monitor mgL Calendar Month Average Apr, Sep 24-Hour Floe- : s :-innth NPDES/SDS Permit Program Fact Sheet Reissuance Ten, Dissolved 1.0 mg L Calendar Month Minimum Jan -Dec Grab 1 x Day H 9.0 Su Calendar month maximum Jan -Dec Grab 1 x Day H 6.0 SU Calendar Month minimum Jan -Dec Grab 1 x Da_y Phosphorus, Total (as P) 6001 kgyr 12 month Afm* Total Jan -Dec Calculation 1 x month Phosphorus, Total (as P) 1.0 m&L Calendar Month Average Jan -Dec 24-HourFlow romnosite 3 x Week Phosphorus, Total (as P) Monitor kg1mo Calendar Month Total Jan -Dec 24-HourFlaw 3 x Week Potassium, Total (as K) :Monitor mg L Calendar month niasimum Jan -Dec 24-Hour Floe" 1 x month Sodium, Total (as Na) Monitor mgl- Calendar month maximum Jan -Dec 24-Hour Floe" 1 x month Solids,_ Total Dissolved (rDS) Monitor me Z Calendar month maximum Jan -Dec 24-Hour Floe 1 x Month Solids,_ Total Suspended (TSS) 434 kg day Calendar Month Average Jan -Dec 24-Hour Floe- 3 x Week Solids,_ Total Suspended (TSS) 30 mg L Calendar Month Average Jan -Dec 24-Hour Floe- 3 x Week Solids, Total Suspended (TSS) 726 1-F day '_Maximum Calendar Week Jan -Dec 24-Hour Flow 3 x Week Solids, Total Suspended (TSS) 45 mg L Maximum Calendar LVeek Jan -Dec 24-Hour Floe- 3 x Week Solids. Total Suspended (TSS) Percent 85 Minimum Calendar Month Jan -Dec Calculation 3 x Week Specific Conductance Monitor umh em Calendar Month Maximum Jan -Dec Measurement l x month Sulfate, Total (as SO4) monitor Only mg, L Calendar month maximum Jan -Dec 24-Hour Floe- conmosite 1 x month MN0055832 Page 14 of 21 Table 4. Existing Limits and Monitoring Requirements for Station SD 001 During Variability of Operations, Secondary Parameter I Limit I Units I Limit Type I Effective Period I Sample Type l Frequency OD, Carbonaceous 05 Day {20 Deg 1 205 4day Calendar nfonthAverage I Jan -Dec I 24--Hour now 1 3 x Week rOD, Carbonaceous 05 Day (20 Deg I 10 I mgl- I Calendar NionthAverage I Jan -Dec 124--Hour now 13 x Week OD, Carbonaceous 05 Day (20 Deg 308 kpda , Its m mum Calendar Week Jan -Dec 24Hour Fkrw 3 x Week OD, Carbonaceous 05 Day {20 Deg 15 mg L maximum Calendar Week Jan -Dec 24-Hour Flow 1 3 x Week Table 5. Existing Limits and Monitoring Requirements for Station SD 001 During Variability of Operations, Tertiary Parameter Limit Units Limit Type Effective Period Sample Type Frequency OD. Carbonaceous 05 Day (20 Deg 103 kg.day Calendaf NionthAverage Jan -Dec 2 Hour Floe" 3 x Leek OD, Carbonaceous OS Day (20 Deg C) mg Calendar: Month Average Jan -Dec 2-Hour Flow- Composite 3 x LVeek OD. Carbonaceous 05 Day (20 Deg C) 134 kg day Maximum Calendar Week Nverme Jan -Dec 24-Hour Flow 3 x Week OD, Carbonaceous 05 Day (20 Deg 7.5 mg L maximum Calendar Week Jan -Dec 2 Hour Floe 3 x Week Table 6. Existing Limits and Monitoring Requirements for Station SW 001 (Adams Street Bridge) Parameter Limit I Units Limit Type Effective Period Sample Type Frequency" Dilution Ratio, Remvmg water flow" - Effluent flow Monitor ratio Calendar Month Minimum Jan -Dee Calculation 1 x Week ow-, Straw Instantaneous -Lux- :Monitor cf8 Calendar Month Minimum Jan -Dec Measurement 1 x Week itrogen, ammonia, Total (as N) Monitor mg L Calendar month Aiwdmum Jan -Dec Grab 1 x Week itrogen, ammonia, Un-ionized (as N) nfonitor mg L Calendar month Aiwdmum Jan -Dec Calculation 1 x Week oxygen, Dissolved Monitor mg L Calendar Month Minimum Jan -Dec Grab 1 x Week H. Field Monitor SU Calendar month Aiwamum Jan -Dec Grab 1 x Week Temperature, Rater (C) :Monitor Deg C Calendar Month Aiaximum Jan -Dec Grab 1 x Week NPDES/SDS Permit Program Fact Sheet Reissuance Table 7. Existing Limits and Monitoring Requirements for Station SW 002 (Airport Road Bridge) Parameter Limit Units Limit Tree Effective Period Sample Tree Frequency itrogen, Ammonia Total (as N) monitor mgL Calendar Month ;Maximum Jan -Dec Gfab 1 x Reek itrogen, Ammon Un-ionized (as N) monitor mgL Calendar month Maximum Jan -Dec Calculatien 1 x Week- gen, Dissolved IMonitor msL Calendar Month minimum Jan -Dec Grab 1 x Week- H. Field monitor SU Calendar month ;Maximum Jan -Dec Gfab 1 x Week- emperature, Rater (c) monitor Deg C Calendar Afonth ?Maximum Jan -Dec I Grab 1 x LVeel< Proposed permit effluent limits MN0055832 Page 15 of 21 The proposed limit and monitoring requirements for the Facility are found in the limits and monitoring table in the accompanying draft permit document. Technology based effluent limits (TBELs) The TSS, pH and percent removal limits will continue to be technology -based limits developed for achieving secondary treatment standards. These limits are specified in 40 CFR §133.102 and Minn. R. 7053.0215. State Discharge Restrictions (SDRs) The limit for Fecal Coliform was developed to meet state discharge restrictions specified under Minn. R. 7053.0215. subp. 1, requiring the Facility to meet minimum secondary treatment levels. When the Facility expanded in 2007, a 1.0 mg/L TP limit was applied to meet discharge restrictions specified under Minn.R. 7053.0255. Water quality based limits (WQBELs) Total Phosphorus Federal law [40 CFR 122.44(d)] restricts mass increases of pollutants upstream of an impaired water and requires water quality based effluent limits (WQBEL) to be established for pollutant parameters where it is found that a NPDES/SDS discharger has the reasonable potential (RP) to cause or contribute to an excursion above a state WQS. An effluent limits analysis was completed on the Facility to determine if its discharge has RP to cause or contribute to an exceedance of a state water quality standard or contribute to any downstream impairment. As a result of the analysis, total phosphorus effluent limits were established for the Facility to ensure protection of downstream waters and to comply with Lake Eutrophication Standards, River Eutrophication Standards, Site Specific Standard, and State Discharge Restrictions. It has been determined that the Facility has reasonable potential to cause or contribute to the excess nutrient impairment in Lake Pepin. In addition, some facilities contribute to specific lakes within the watershed. The facilities are therefore required to have respective water quality based effluent limits (WQBELs). The TP effluent limit of 6,001 kg/yr is a WQBEL derived from the draft waste load allocation (WLA) which in turn is derived from the water quality standard that the receiving water must meet to support designated uses. It is important to note that future water quality assessments could mean more restrictive limits are needed to protect lakes and streams as new data becomes available. The Facility is one of three WWTFs located within the South Fork Crow River Watershed. A watershed scale analysis was completed to determine if total phosphorus effluent limits were necessary for the WWTF's located within the watershed to protect for RES. Guidance for the analysis, determination of reasonable potential (RP), and water quality based effluent limit (WQBEL) setting process is defined in the Procedures for Implementing River Eutrophication Standards for NPDES Wastewater Permits in Minnesota (MPCA 2015), which can be found at: https://www.pca.state.mn.us/sites/default/files/wq-wwprm2-15.pdf. The complete "Total phosphorus effluent limit review: Greater Crow Watershed Memo v1.17" memorandum is available upon request from the MPCA. NPDES/SDS Permit Program Fact Sheet Reissuance MN0055832 Page 16 of 21 The total phosphorus (TP) effluent limit assigned to the Facility was developed to protect for the South Nutrient Region which as RES standards (Minn. R. 7050.0222) of <_ 150 µg/L for total phosphorus, <_ 40 µg/L for Chlorophyll -a (Chl-a), <_ 4.5 mg/L for DO flux, and <_ 3.0 mg/L for BOD5. The permit includes a final monthly TP WQBEL of 0.32 mg/L, June through September, for monitoring station SD 001. The WQBEL is based on a long-term average WLA of 0.15 mg/L. The long-term average WLA of 0.15 mg/L is based on achieving eutrophication standards in the South Fork Crow River Watershed. The MPCA projects that the Facility will have to average 0.15 mg/L as a long-term average to comply with the 0.32 mg/L monthly average limit. If it is found that the long-term average WLA of 0.15 mg/L is not achieved with the assigned 0.32 mg/L monthly average effluent limit, the effluent limit will be adjusted down to ensure that the long-term average WLA is achieved. Reasonable Potential for Chemical Specific Pollutants (40CFR§122.44(d) (1)) Federal regulations require MPCA to evaluate the discharge to determine whether the discharge has the reasonable potential to cause or contribute to a violation of water quality standards. The Agency must use acceptable technical procedures, accounting for variability (coefficient of variation, or CV), when determining whether the effluent causes, has the reasonable potential to cause, or contribute to an excursion of an applicable water quality standard. Projected effluent quality (PEQ) derived from effluent monitoring data is compared to Preliminary Effluent Limits (PELs) determined from mass balance inputs. Both determinations account for effluent variability. Where PEQ exceeds the PEL, there is reasonable potential to cause or contribute to a water quality standards excursion. When Reasonable Potential is indicated, the permit must contain a water quality -based effluent limit (WQBEL) for that pollutant. The priority pollutant scan from the effluent was evaluated using reasonable potential procedures. All of the organic priority pollutants were below the level of detection. Total zinc and total copper were the only pollutants found in the priority pollutant scans. Mercury The Facility currently has an effluent limit of 6.9 nanograms per liter (ng/L) rolling monthly average. Region V EPA will no longer allow rolling monthly averages. As such, Environmental Analysis and Outcomes Division (EAO) staff have to assign new mercury limits based on the reasonable potential analysis illustrated below. As such, the new total mercury WQBEL for the Facility is as follows: Daily maximum = 18.70 ng/L Monthly average = 10.1 ng/L (based on two samples per month taken in May and September) The current 'Permit Writer Guidance' for mercury has major WWTPs that have reasonable potential monitor for mercury two times per month with a schedule of sampling six times per year. This was done for both the influent and the effluent. The Facility will be implementing an aggressive phosphorus removal system. This will significantly reduce the TSS and the phosphorus in the final effluent. There is also a high correlation of TSS to mercury. If TSS is controlled, the mercury is also significantly reduced. Since the Facility will have an advanced phosphorus treatment system, EAO staff recommend not following the 'Permit Writers guidance' for mercury. EAO staff recommend the Facility monitor for mercury two times per month, twice per year (May and Sept) in both the influent and effluent. All mercury sampling will be taken as a grab sample following the EPA 1669 method (or an equivalent). All mercury analysis will follow EPA method 1631e (or the latest version; or an equivalent) and have a reporting limit of no greater than 0.5 ng/L for mercury. All mercury sampling in the influent and the effluent will also have a grab sample of TSS taken at approximately the same time the mercury samples are taken. All mercury and TSS samples must be taken as only a grab sample. Reasonable Potential The following table, Table 8, contains the inputs to the reasonable potential analysis for total copper, the site specific copper Water Effect ratio (WER), total mercury, and total zinc. The analysis is made with effluent data that is expressed NPDES/SDS Permit Program Fact Sheet Reissuance MN0055832 Page 17 of 21 as total metal. These pollutants were evaluated based on analytical measurements that made evident the need far a full determination. There is no reasonable potential for any of the salty parameter limits following the July 2021 Minn. R. Ch. 7050. Please see the summary discussion below. Table 8, Hutchinson 2021 Reasonable Potential Evaluation Para der Copper440 Ccppa-WER{ugA-} Hg{ng1L} Zn(ugA-) wEr{TIJc} MaK MBas ured Ms lue a9 a9 3.3 ° 1.0 #dais pdrib 113 113 is 3 11 PEQ 39 39 4.95 271 1.199 PlantfbwADW(mgd) 323 12-31 S.281 323 323 Rec waier ibw, 7410 m d 1.$ 1.8 12 1.8 1.8 Background mnoentrabDn ChronicstaWad {cz} 20 58 7 278 1 312 ppm hard M®dmumstaWad (ms) 52 150 240D 30 1 312 ppm hard Fir aIaaAeveiue-:F.4.Vj 131 380 4900 758 na ppm herd Mass balanca� 3D.38 88. 6.90 429.71 1.55 Mass balanm-ms r9.7 232.1 371a29 474. 1.55 Coefficient of5eriaibn 028 028 0.72 0.60 0.4 Long tam ayg-cz 22.1 64.78 EK14 226. 1.50 43.52 126.CB 1020.16 152.35 1.46 Long term -ms Prelim i naeyeffl. li rrity Dailymax 4D.55 118.7 18.'7 474.46 1.5 Month tysyg.{2xmanth 30.0 879 1i,.r-" 27327 na Reesonable PoientsI PEQ> Daily rnax FALSE FALSE FALSE FALSE FALSE PED >Nbr hlyakg. TRUE FALSE FALSE ne P ED > FAV FALSE FALSE FALSE FALSE final %awrvble ao:oi:vl Yes No No a0kz See 20 ie toad m renew and eoeI ;>;aead hecet cn baakgroLin d ri erflow calms Her bad pu nd set is the I•c'i c'.R'C-S t, E- it i*^e s `3t-"i dt- T`.t"_ Q 2arrd200Tt3ra� raiieYir T he copper WER eye luat ion had the ch ran is sta ndard, t he capper rnasdm um sta nda rd, a rid the copper FAV areal I Fm I QI ied by the W ERfactor of 2.9 noapper lirritneeded NPDES/SDS Permit Program Fact Sheet Reissuance MN0055832 Page 18 of 21 Reasonable Potential Conclusions Please see the discussion below in regards to the copper reasonable potential analysis. No reasonable potential were found for total mercury, total zinc or their chronic WET monitoring. Following the July 2021 Minn. Rule Ch. 7050 revision, EAO found no reasonable potential for chloride or the other salty parameters. EAO staff do not recommend WQBEL limits for chloride or the other salty parameters. There are some sensitive crops grown downstream of this WWTP, but the EAO staff have found the WQ of the river downstream of the WWTP is adequate to protect the irrigation needs for these crops. This facility must continue to monitor for all salty parameters. Please see the salty parameter monitoring discussion below. Salty Parameter Monitoring This facility must continue to do monthly 24-hour flow composite samples for the salty parameters illustrated in Table 9. Table 9. Salty Parameter Monitoring required for the Hutchinson WWTP Analyte Units (January -December, Calendar Month Maximum) Chloride mg/L Ca and Mg Hardness .s CaCO3 mg/L Specific Conductance umhos/cm Total Dissolved Salts (also known as Total Dissolved Solids) mg/L Sulfates as SO4 mg/L Bicarbonates (HCO3) mg/L Sodium mg/L *Calcium mg/L *Magnesium mg/L *Potassium mg/L * Analytes necessary to calculate sodium adsorption rate (SAR) in the class 4A translator. Reasonable Potential for Copper The normal copper WQS indicated reasonable potential to cause or contribute to the exceedance of the WQS. However, the Facility has a site specific WQS for the bioligand copper WQS. The site specific copper WQS illustrates no need for a copper WQBEL. As such, no WQBEL is needed for copper. EAO staff recommend quarterly sampling for total copper. Chronic WET Testing The permittee has chronic Whole Effluent Toxicity (WET) monitoring as a requirement. The permittee has chronic WET testing because the ratio of the 7Q10 low flow of the receiving water compared to the Facility's ADW Flow is less than or equal to 20:1. The chronic WET monitoring value has been adjusted because of the change in the 7Q10 flow. The Facility performed eleven chronic WET tests during the since 2012. Almost all the eleven chronic Wet tests were below 1.0 toxic Unit chronic (TUc). As shown in Table 8, there is no reasonable potential to need a chronic WET WQBEL. As such, there is no reasonable potential to require a chronic WQBEL. Because of the change in the 7Q10 flow, the old chronic value of 1.50 TUc is now updated to 1.55 TUc or rounded to 1.6 TUc. The 1.6 TUc is a monitoring threshold value, not a WET limit. NPDES/SDS Permit Program Fact Sheet Reissuance Additional requirements Biosolids MN0055832 Page 19 of 21 This draft permit authorizes the Permittee to store and land applies domestic wastewater treatment biosolids in accordance with the provisions in this draft permit and Minn. R. ch. 7041. Chlorine Addition Requirements monitoring Additional detail has been added to the Chlorine Addition Requirements permit text. To address information provided by the Permittee, submittal of monitoring data for chlorine usage is not required for the Facility's routine cleaning/maintenance of the membrane bioreactor (MBR) train membranes. If chlorine is added for any purpose, with the exception of the routine cleaning/maintenance of the MBR train membranes when backflushed to the anoxic zone after cleaning/maintenance, the Permittee shall monitor the discharge for Total Residual Chlorine once per day during chlorine usage and report the monitoring data as a comment on the next submitted Discharge Monitoring Report for the affected station. The discharge shall not exceed a 0.038 mg/L Total Residual Chlorine Limit. Compliance Schedule Total Phosphorus Effluent Limit Compliance Schedule The draft permit includes a compliance schedule to meet a final TP effluent limit of 0.32 mg/L calendar month average, June -September. The limit shall become effective as soon as possible, but no later than June 1, 2030, to protect for eutrophication impairments in the South Fork Crow River and is consistent with river eutrophication standards (RES). Phases for Station SD 001 (Total Facility Discharge) Limits and Monitoring Requirements: Phase 1 interim effluent Limits and Monitoring Requirements for total phosphorus effective upon permit issuance. Phase 2 final effluent limits and monitoring requirements for total phosphorus are effective June 1, 2030. Final compliance shall be attained as soon as possible, but no later than June 1, 2030. Mercury minimization plan (MMP) The draft permit contains limits and monitoring requirements for mercury and submittal of an updated MMP. These requirements were added in response to the U.S. Environmental Protection Agency's approval of the Minnesota statewide Mercury Total Maximum Daily Load (TMDL) plan. More information on the TMDL can be found on the MPCA website at http://www.pca.state.mn.us/wfhy9ef. Specific mercury monitoring requirements are found in the Waste Stream Station (WS 001) and Surface Discharge Station (SD 001) sections of the draft permit. The requirements include sampling for TSS via a grab sample taken the same time as the total and dissolved mercury grab samples are taken. The Permittee is required to submit an updated Mercury Minimization Plan (MMP) within 180 days of permit issuance. This requirement complies with the U.S. Environmental Protection Agency's approval of the Minnesota statewide Mercury Total Maximum Daily Load (TMDL) plan. Guidance for completing the MMP is available on the MPCA website at http://www.pca.state.mn.us/gpOrb25. Nitrogen monitoring requirements Nitrogen is a pollutant that can negatively impact the quality of Minnesota's water resources, including water used for drinking. Studies have shown that nitrogen in lakes and streams have a toxic effect on aquatic life such as fish. Like phosphorus, nitrogen is a nutrient that promotes algae and aquatic plant growth often resulting in decreased water clarity and oxygen levels. In September 2014, the MPCA completed the final draft of the Statewide Nutrient Reduction Strategy (https://www.pca.state.mn.us/water/nutrient-reduction-strategy) which identifies goals and milestones for nitrogen reductions for both point and nonpoint nitrogen sources within Minnesota. To gain a better understanding of the current nitrogen concentrations and loadings received by and discharged from the Facility, additional effluent nitrogen monitoring has been added to the permit. This monitoring has been added in accordance with Minn. Stat. § 115.03. Refer to the Limits and Monitoring section of the draft permit for the specific influent and effluent monitoring and frequency. NPDES/SDS Permit Program Fact Sheet Reissuance MN0055832 Page 20 of 21 Phosphorus Management/Point-Nonpoint Trading Requirements. This permit authorizes the permittee to develop and submit point-nonpoint source pollutant reduction project proposals to the MPCA for approval of water quality trade credits during the permit term. The intent of these point to non -point trading credits is to reduce phosphorus in the watershed. The Permittee owns and operates a wastewater treatment facility that discharges to the South Fork Crow River and has expressed interest in pollutant trading to offset a portion of its total phosphorus discharge. The Permittee is not required to offset any portion of its total phosphorus discharge through pollutant trading. The quantity of total phosphorus credits for the offset includes the application of a trade ratio which accounts for uncertainty in the measurement and quantification of non -point source pollutant reductions and an environmental trade factor intended as a net water quality benefit. The non -point source reductions must be implemented upstream of the identified impaired water. The MPCA will not approve trades that will result in the violation of a water quality standard. All trades are reviewed by the MPCA on a case -by -case basis and in accordance with Minn. Statute 115.03 subpart 10. The amount of total phosphorus to be offset within this permit has not been determined at this time and will be based on the final approved values of any implemented BMPs. Variances There are no variances in the draft permit. Total facility requirements (TFR) All NPDES/SDS Permits issued by the state of Minnesota contain certain conditions that remain the same, regardless of the size, location, or type of discharge. The standard conditions satisfy the requirements are outlined in 40 CFR § 122.41, Minn. R. 7001.0150, and 7001.1090. These conditions are listed in the Total Facility Requirements chapter of the NPDES/SDS Permit. These requirements cover a wide range of areas, including recordkeeping, sampling, equipment calibration, equipment maintenance, reporting, facility upsets, bypasses, solids handling, changes in operation, facility inspections, and permit modification and reissuance. Certified laboratory Effective January 1, 2013, all Minnesota municipal, county or industrial laboratories that analyze wastewater per Clean Water Act requirements must be certified by the MPCA or the Minnesota Department of Health. Information regarding the MPCA laboratory certification is located on the MPCA's website at http://www.pca.state.mn.us/4p44whk. If there are any questions concerning the MPCA laboratory certification, please contact the MPCA at 1-800-657-3864 or by email at ga.questions.mpca@state.mn.us. Commercial laboratories doing these analyses must maintain Minnesota Department of Health certification. Electronic Discharge Monitoring Reports (eDMRs) The eDMRs, Sample Values/Operational Spreadsheets, and related attachments shall be electronically submitted via the MPCA e-Services (htips://rsp.pca.state.mn.us/TEMPO RSP/Orchestrate.do?initiate=true). Paper copies of DMRs will no longer be accepted. The eDMR and Sample Value/Operational Spreadsheets are generated directly from the limits and monitoring requirements in the reissued permit for the Facility. They are generated by the Pollution Control Data Specialist assigned to manage the data for the Facility and will be available online within 30 days of the permit action, please make sure to download the most recent version of the eDMR and Sample Value/Operational Spreadsheet prior to submitting the next monthly eDMRs. Construction projects Separate written approval of plans and specifications, in addition to the final issued permit, must be obtained from the MPCA before construction can begin for any planned construction projects. NPDES/SDS Permit Program Fact Sheet Reissuance Antidegradation and anti -backsliding MN0055832 Page 21 of 21 Changes to the Facility may result in an increase in pollutant loading to surface waters or other causes of degradation to surface waters. If a change to the Facility will result in a net increase in pollutant loading or other causes of degradation that exceed the maximum loading authorized through conditions specified in the existing permit, the changes to the Facility are subject to antideg radation requirements found in Minn. R. 7050 to 7050.0335. This Permit also complies with Minn. R. 7053.0275 regarding anti -backsliding. Any point source discharger of sewage, industrial, or other wastes for which a NPDES permit has been issued by the agency that contains effluent limits more stringent than those that would be established by Minn. R. 705 3.02 15 to 7053.0265 shall continue to meet the effluent limits established by the permit, unless the permittee establishes that less stringent effluent limits are allowable pursuant to federal law, under section 402(o) of the Clean Water Act, United States Code, title 33, section 1342. g"a HUTCHINSON CITY COUNCIL Request for Board Action 2020 Year End Report Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 8/24/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff is proud to present to the City Council our first ever comprehensive annual city report for the year ending 2020. The intent of this report is to measure the City's "performance" on an annual basis. Information contained within the report is data and information from January 1 to December 31, 2020. The report is really a collection of department year end reports into one document. It is our goal to build upon this report in the years to come. Staff is always open for thoughts and recommendations from the City Council to build upon this report. BOARD ACTION REQUESTED: No action. Presentation of the year-end report. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A 2020 NNU City Report for Year Ending 2020 City of Hutchinson HUTCHINSON CITY OF HUTCHINSON 2020 ANNUAL REPORT TABLE OF CONTENTS OVERVIEW 2 EXECUTIVE SUMMARY 3 Our Story 5 Broad Indicators 7 Community Surveys 12 Organization of the City 15 Grants and Donations 16 City Partnerships 18 Awards and Recognitions 24 DEPARTMENTS Administration 25 Economic Development 28 Finance 47 Fire 52 Housing & Redevelopment Authority 60 Human Resources 72 Information Technology (IT) 77 Parks/Recreation/Community Education 81 Planning/Zoning/Building 105 Police 121 Public Works 137 2020 Annual Report Overview The City of Hutchinson's Annual Report provides an overview of the services provided over the previous year. This report is attempting to measure the ""performance" of the City on an annual basis. All data and information referenced is accurate from January 1, 2020 through December 31, 2020. To the extent possible, information is compared with the previous year(s) to provide a base from which to measure services and accomplishments. Organization of Report This annual report is arranged according to the City's organizational department model, with data reported by the major departments within the City. This report is intended to show: • Alignment of City services with the City's Core Values (end statements), Mission Statement and Vision Statement • Priorities within the annual budget • Trend data impacting City services Limitations of Performance Measure Applying performance measure in the public sector presents a number of limitations: • Information can be subjective and highly dependent upon each individuals source used • There is no single measure of success, such as profit in the private sector • Data is not all-inclusive, a precise science, a quick fix nor the only tool available for decision - making Even with these limitations, there is still a need to measure performance and develop standards for comparing Hutchinson to other cities. The City has historically used the other 18 outstate small regional centers' as market comparisons for a variety of data points. Performance measurement can mean different things to different people. One of the goals of this report is to tell a story about whether or not the City and its activities are achieving the objectives of and if progress is being made toward attaining city policies and/or goals. Another goal of this report is to provide the Hutchinson City Council with information to help them determine if their desired results are being accomplished. '-Albert Lea, Alexandria, Austin, Bemidji, Brainerd, Cloquet, Fairmont, Faribault, Fergus Falls, Hibbing, Marshall, New Ulm, Northfield, Owatonna, Red Wing, Willmar, Winona, Worthington 2 2020 Annual Report Executive Summary I'm pleased to present to you the first -ever City of Hutchinson Annual Report. It is the City's intention to produce this report on an annual basis so that the City Council, residents and businesses of Hutchinson can be informed of and engaged in city services and the measurement of how the City is performing. We will continue to build upon this report in the years to come, with a goal of showing more "performance -related" measures along with additional department reports in the future. This initial report won't necessarily tie performances into the City's core values (end statements) with a goal to build upon that in future reports. 2020 was the year of the COVID-19 pandemic. The COVID-19 pandemic changed the way we looked at providing services here at the City and caused us to shift our focus on what was important. A lot of work dealing with COVID shifted the focus of staff off of certain projects and to that of fighting the pandemic. With that being said, it was still a very busy and successful year that saw the complete reconstruction of Highway 15/Main Street and a new marketing and branding plan for the City. While COVID saw our unemployment rate peak at 8.2% in May, we have recovered to post an unemployment rate at 4.1% in November and 4.8% in December, basically the same level it was at pre -pandemic. Unemployment rates in Hutchinson continue to remain lower than the State (4.9%) and Federal (6.5%) percentages. Vacancy rates for our market rate rental units also continue to be at historic lows and our median sales price of our residential homes continue to rise, having increased from $175,000 last year to $200,0002 through the end of 2020, the eighth straight year of an increase. Home resales continue to remain high and home foreclosures (lack thereof) continue to remain low. While home resales continue to remain high, we have seen a tighter housing market, which has resulted in new homes continuing to be constructed in town. 2020 saw us issue 36 building permits for new homes, representing the seventh straight year where we have issued 20 or more new home permits. As we all know, 2020 was weird, to say the least. While the whole community struggled with the battle of COVID-19, other parts of the community continued to plug away investing in Hutchinson. Both Warrior Manufacturing (45,000 sq. ft.) and Hutchinson Health ($21 million) completed major expansions this past year and 2020 saw the remodeling and opening of Industrial Park 7 East, a private development that will hopefully serve our manufacturing community for the years to come. 2021 will welcome a new manufacturer to the Community. Rite Way Conveyors began work on a new 'Source: Minneapolis Area Realtors 3 facility within our industrial park this past year, and they recently moved into our community within the first couple of weeks of 2021. 2020 brought us the opening of Jimmy John's and Sports Clips. We also saw the opening of the first phase of the Century Court West Townhomes (3 of 7 units), along with the opening of the expansion of Woodstone Senior Living and Prince of Peace. We have had 174 new rental units open up over the past four years and there are plans for an additional 70 units to open up in 2021 with phases 4 and 5 of the Highfield Apartments likely to be completed. 2020 also saw work begin on the North Star Counseling, the Dollar General Store, and an expansion of West Elementary. The City has added over $200 million in new value to the community over the past 4 years as well, and we are anticipating continued growth in 2021. The rest of 2021 looks to be just as exciting as 2020 and should continue the recent trend of investments within the community, even as we recover from COVID. 2021 should see the Dollar General Store and North Star Counseling along with the Marshalls within the Hutchinson Mall opening by the spring. 2021 should also bring the conclusion of phase four and five of the Highfield Apartments and the next phase at Century Court West Townhomes. The City is also expecting work to begin on a Civil Air Patrol building, a new Police Station, and the expansion/remodeling of Park and West Elementary. On top of this, there continues to be interest in the old Cenex and medical clinic sites for additional commercial, industrial or residential growth. We anticipate continued growth in new home construction to offset the tight housing market as well in 2021. One of the goals of this great City is to be the best and most attractive small regional center in outstate Minnesota. In an effort to be the most attractive small regional center, it is our responsibility to create an atmosphere that is conducive for growth and achievement throughout the community. This report is a culmination of the effort staff put forth in 2020 in providing quality services hopefully at a cost of government similar to, or less than, comparable outstate regional centers. 2020 was definitely a year of survival and hope for the future; a hope for the future that a ""City on Purpose" can easily strive for. Matt Jaunich City Administrator E 2020 Annual Report Our Story In late 2019, the City of Hutchinson embarked on a community branding initiative, along with a marketing strategy to assist city staff and elected officials in promoting the city of Hutchinson to new residents and young families along with prospective businesses and developers. The study was to provide insights regarding current perceptions of the City and help to drive the recruitment of new residents and young families; energize current residents and instill a sense of pride of the community; and position the City as a desirable place for relocation and redevelopment to increase new resident attraction and economic growth. That initiative concluded in 2020 and resulted in a new city logo, tag line and branding message. Below is the City's brand story or message. Brand Message On a late November afternoon standing on the crest of a hill overlooking the Crow River, three Hutchinson brothers knew they had found what they had been looking for: the perfect place to establish a community that stood for the values and human rights they had been expounding for years through their popular music. Only now they could actually put those lyrics into practice by advocating for principles, such as the abolition of slavery and women's equal rights through laws enacted on the town's very first day. So it was, long before the rest of the country would come around to their forward -thinking ideas, Hutchinson, Minnesota established a reputation for blazing trails as a town ahead of its time. More than 160 years later, Hutchinson still stands apart as a city with a vision for the future. A city that thinks and acts differently because of its solid commitment to plans and decisions that first and foremost improve the quality of life — the economic, physical, social, emotional and environmental wellness for all its residents, workers and visitors. Like the Crow River, generations of wisdom have flowed through this area's rich history, gleaning and drawing deeply from its abundant woods, wildlife and surrounding lakes. Here is a community shaped not only by the natural beauty and forces that come together only here in this part of rural Minnesota, but also by its legacy and its people. Somewhere between small town and big city, farm community and metropolis, lies Hutchinson. Though a small town by some standards, it's more big city in its vision for the future and ability to get things done. You'll find small town charm in its historic downtown where quaint shops, local businesses, a cozy coffee shop and restaurants line Main Street. But you'll also find big city appeal in an exceptional school system and a vibrant arts and cultural community that includes the Hutchinson Center for the Arts, Hutchinson Theater Company, the Minnesota Pottery Festival, Orange Spectacular, Minnesota Garlic Festival and celebrated RiverSong Music Festival. A friendly, personalized, supportive approach to doing business, more indicative of a small-town welcoming spirit is alive and well in this community. Yet, it's also recognized as a pioneering, highly productive, forward -thinking manufacturing, agricultural and industrial regional hub that finds creative ways of working with new businesses and entrepreneurs. In fact, Hutchinson is already preparing 5 tomorrow's workforce today with the state's most ambitious skilled workforce development initiative, TigerPath, where high school students discover their interests and talents by learning, exploring and building career and technical skills. Some cities talk. Hutchinson acts. Wasting no time doing things "because that's the way it's always been done", over the years the city's leaders have seen the opportunity in challenges instead, acting decisively on the most efficient, effective solution for all. The fact that they hatched the idea of selling their own compost is certainly testament to that. Much can be owed to a local spirit of cooperation and collaboration. And the ability to discern what is worth saving, such as the State Theater, and what can fall away. Hutchinson is a micropolitan that has managed to balance growth with preservation. Where development doesn't compromise its cultural or environmental character. The downtown redevelopment project is a great example of that, going forward even in the midst of challenging times. Just as the Hutchinson brothers first recognized, the city's abundant natural resources and beauty greatly add to a higher quality of life. With hiking, biking and snowmobiling trails, such as the Luce Line Trail, walking paths, a wildlife sanctuary and access to fishing, boating, kayaking and water sports on the area's more than 50 lakes, there are ample opportunities to experience Minnesota's great outdoors right out your back door. Or, as a great escape from bigger cities. Here you'll find a community confident in itself and its direction. Unwavering in its focus and sense of mission. With a way of thinking about the world that inspires them to set their sights on noble and bold, but also achievable goals. This is a city whose marching orders are clear: to serve its people, commerce and industry with a clear focus, staying on point with intention and purpose. Charting a better course for the future while still cherishing what is right before us. The City of Hutchinson A City On Purpose MISSION STATEMENT The City of Hutchinson exists so that residents, businesses, property owners and visitors are provided with quality services and programs that support a safe, healthy, sustainable and business -friendly community with a small-town atmosphere, for a cost of government similar to, or less than, comparable out -state Minnesota Cities VISION STATEMENT Our vision for the City of Hutchinson is that we will continue to be an involved, progressive and innovative community that promotes our regional prominence while preserving our hometown character and delivering quality, cost-effective services L 2020 Annual Report Broad Indicators Assessed Market Value One of the most significant indicators of Hutchinson's success is demonstrated in the consistent growth in total assessed market value. $1,200,000,000 T '$1,100,000,000 $1,000,000,000 $900,000,000 $800,000,000 $700,000,000 $600,000,000 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 The total assessed market value of the city increased 5.9% in 2020. Residential values increased 5.4%, commercial/industrial values increased 4.4%, agricultural values increased 10%, and apartments saw the largest value increase at 16%. 2020 was the eighth straight year that the assessed market value of the City increased. The bottom years of 2012 and 2013 reflect the "great recession" and values have increased 33% since 2013; an average of 4% each year. Current values are at all-time high for the City. The market value for each year is determined as of January 1 based on prior year sales. It is anticipated that the 2021 assessed market values will also show an increase. Price of Government In recent years the City has tracked it's "Price of Government" as a means to measure local government affordability. The "Price of Government" involves examining how much residents pay for all City services compared to the estimated income in the community. This analysis allows the City to compare how much residents pay for those municipal services on an annual basis and see how that amount has changed over time. 7 The graph below shows the City's price of Government since 2000. The price has been stable throughout the analysis period, but did increase during the recession to its highest level in 2010. Since 2010, the price has slowly decreased, indicating that personal income is growing at a faster rate than the cost of city services. Data is always a year behind due to the lag in the availability of data from the U.S. Bureau of Economic Analysis. For 2019, Hutchinson Citizens spent 1.6% of each dollar earned on the day to day operations of the City and 1.1% on the City's enterprise funds. In total, approximately 2.7% of each dollar earned by Hutchinson citizens was spent on City services. Price of Government for the City of Hutchinson (percent of every dollar earned going to pay for City services, excluding Electric and Gas Utilities) Enterprise Funds Governmental Funds - ->Total 3.5% 3.6% 3.0% 3.1/0 3.1/o 0 0 3.2% 3.3% 3.3% 3.3% 3.2% 3.2% 3.3% 3.2% 3.2% _ - Jrr . _ 3.0% 2.8% 2.8% 2.8% 2.8% 2.7% 2.0% 1.9% 1.9% 1.8% 2.1% 2.0% 2.0% 1.8% 1.9% 2.0% 2.0% 1.90 1.9% o 1.9% 0 1.8% 1.7% 1.7% 1.7% 1.7% 1.6% 1.0% 1.2% 1.2% 1.4% 1.2% 1.3% 1.3% 1.3% 1.3% 1.5% 1.6% 1.4% 1.3% 1.3% 1.2% 1.2% 1.1% 1.1% 1.1% 1.1% 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 201 0 2011 20122013201420152016201720182019 Bond Rating An important indicator of financial stability is the credit rating assigned by independent rating agencies. In 2020, Standard & Poor's (S&P) Rating Services reaffirmed its AA- rating for the City of Hutchinson. This rating is 4th strongest on S&P's rating scale and identifies the City has having a "stable outlook". The independent evaluation of a municipalities credit risk is one of the single most important indicators of prudent financial and administrative management. The evaluation considers many factors including the local economy, budgetary management, debt load, and budgetary performance. Poverty Levels and Household Incomes' a Poverty and household income data was for 2019 and was obtained from the American Community Survey, available from the U.S. Census Bureau. 8 The City of Hutchinson monitors poverty levels and household income levels in an effort to gauge the economic strength of the community. Historically the City has had poverty levels below that of the State and Regional Center averages. While household incomes have been below that of the state average, it has remained in the upper third and above average of the outstate regional centers that Hutchinson compares itself to. % of Population Below Poverty Level 35.0% 31.3% 30.0% 25.0% 22.2% 1° 8.4 / 20.0% 17.5% 17.g% o 15.0% 15.0% 15.5% 15.8% 15.0% ° 13.5%13.5%13.6%13.9/° ° 10.1%10.2%11.2/° 9.0% 9.0% 9.1% 10.0% 7.1% 5.00% 0.0 /o G<11 01 G� � c °o� °cca � r{\era caca yea Q�e� ��cA ���� �\cA J�.c \\�a°ca ��a�� Q �� A ���` '10� �QS ��o Fa�� fat le G NOO l Median Household Income $80,000 $71,306 $70,148 $70,000 $62,642 — — $61,597 $60,000 ie7,67�"554 '9P $50,702 $50,606 $49009 $48,958 $48,854 $48,677 $48,127 $47,876 $47,826 $47,508 $50,000 $43,528 $40,000 $34,371 $32,193 $30,000 $20,000 $10,000 $0 5rap A°c °ca Jyc \�a� yea �ao5 \ceca -6a c c P � y�� P�ei� 04P F G NOO l P] City Tax Rates The following tables show a comparison of city tax rates to other outstate small regional centers. The first table show's the trend of the City's tax rate since 2009. The second is a comparison of the 2020 tax rates of outstate regional centers. The following tables reflect only the City portion tax levies and do not include special levies that cities may also certify. 90.00% 80.00% 70.00% 60.00% 50.00% 61.330/4 "6% 55.48% 70.80% 73.23%74.52% 74.42%0 73.97% 0 71.140 0 67.04% 66.47% 30.00% ' 2008 2010 2012 2014 2016 2018 2020 2020 City Tax Rates 100.00°io 91.19% 90.00% 80.00% 78.78% 78.82% r�2 71.s1% 70.00% ` 62.48% 57.76% 58.17% 58.31% 58.60% 59.64% 60.06% 53.14% s0.14% 50.00% 39.49% 40.41% 41.85% 40.00% 33.84% 30.00% 20.00% 10.00% 0.00% ,ems at t`a �a anti ,1� os s �15 C4' �,� ea to os t,4o �4' to �� t,4o '„p �C �e tt N0 qf <4Sa 10 The table down below shows a comparison of Hutchinson's 2020 city tax rate for city services with other outstate regional centers. Hutchinson's tax rate was the fifth highest out of the 19 regional centers. 19 Reaional Centers 2020 Tax Rate 2019 Tax Rate 1 Cloquet 33.84% 34.15% 2 Willmar 39.49% 37.73% 3 Alexandria 40.41% 40.47% 4 Winona 41.85% 41.60% 5 Bemidji 50.14% 50.78% 6 Faribault 53.14% 53.96% 7 Worthington 55.55% 50.57% 8 Austin 55.72% 56.53% 9 Fergus Falls 57.76% 57.95% 10 Northfield 58.17% 56.16% 11 Marshall 58.31% 56.65% 12 Fairmont 59.64% 54.37% 13 Albert Lea 60.06% 61.91% 14 Owatonna 62.48% 63.28% 15 Hutchinson 66.47% 67.05% 16 Red Wing 71.51% 64.41% 17 Brainerd 78.78% 79.84% 18 New Ulm 78.82% 78.07% 19 Hibbing 91.19% 88.98% Average of 19 Regional Centers 58.60% 57.60% 11 2020 Annual Report Community Surveys Feedback from the community is also an important measuring tool for the City. The City of Hutchinson conducts statistically valid community surveys every four years through the National Community Survey (NCS). The community survey assesses aspects of community life, local government service quality, and resident participation in community activities. The survey captures residents' opinions and the results are based on resident perceptions. Overall, the survey describes areas where the community believes things are going well and sheds light on the areas that could benefit from improvement. When it comes to aspects of making a community livable, attractive and a place where people want to be, the latest survey (2019) showed that the percentage of residents responding "excellent" or "good" improved from previous years. The majority of our residents (84%) rated the quality of life in Hutchinson as excellent or good; 90% rated the city as an excellent or good place to live; 84% rated Hutchinson as a place to raise children as excellent or good; and 68% viewed Hutchinson as an excellent or good place to retire. 100.00% 90.00% 80.00% 70.00% ai to +° 60.00% c ai U ai 50.00% a oa 40.00% �o CC 30.00% 20.00% 10.00% 0.00% % of Population Rating Community Characteristics Positively Overall Quality of Hutchinson as a Hutchinson as a Hutchinson as a Life Place to Live Place to Raise Place to Retire Children Characteristics ■ 2007 ■ 2011 ■ 2015 ■ 2019 12 When it comes to how well the government of Hutchinson meets the needs and expectations of its residents, the latest survey showed that the percentage of residents responding "excellent" or "good" improved from previous years. The majority of our residents (78%) rated the overall quality of services provided by the City of Hutchinson as excellent or good; 52% rated the value of services for taxes paid as excellent or good, the highest on record. 59% rated the overall direction city government is taking as excellent or good, and 55% viewed confidence in city government as an excellent or good. 90.00% 80.00% 70.00% 60.00% ai to �o v 50.00% U a1 a m 40.00% �o CC 30.00% 20.00% 10.00% 0.00% % of Population Rating General Governance Positively Services Provided by Value of Services for Overall Direction the Confidence in City Hutchinson Taxes Paid City is Taking Government Governance ■ 2007 ■ 2011 ■ 2015 ■ 2019 When it comes to how well the residents of Hutchinson are connected to the community and each other, the survey showed that the percentage of residents responding "excellent" or "good" improved from the previous survey. 60% of our residents rated the overall sense of community as excellent or good, while 87% of the residents would recommend living in Hutchinson to someone else and another 88% planned to remain in the community for the next five years. 13 100.00% 90.00% 80.00% 70.00% aj 60.00% c aj U aj 50.00% a m c 40.00% Cr 30.00% 20.00% 10.00% 0.00% % of Population Rating Community Participation Positively Sense of Community Would Recommend Planning to Remain in Hutchinson Hutchinson Governance ■ 2007 ■ 2011 ■ 2015 ■ 2019 14 2020 Annual Report Organization of the City The city of Hutchinson is governed by a home rule charter and operates as a Council- Manager/Administrator form of local government. The city council consists of a mayor and four designated council seats, all elected at -large. The city council serves as the governing authority in the "weak mayor -council" form of government. The mayor serves as the chair to the council, but does not have greater authority than the other council members do. The mayor and council are responsible for making policy and legislative decisions that govern the City, while relying on the city administrator and staff to handle the administrative and day-to-day operations of the City. As chief executive officer, the city administrator is the sole employee of the city council and is responsible for ensuring the day-to-day operations of the city are being met. The city administrator is appointed annually by the city council. The city of Hutchinson has approximately 140 regular staff, who provide residents a wide array of municipal services including administration/legal, finance, public safety (police & fire), streets, economic development, culture/parks/recreation, engineering, public improvements, building permits/inspections, planning and zoning, and motor vehicle/DNR licensing. The City also operates public water, sanitary and storm sewer collection and treatment utilities, a soils manufacturing/compost business, an off -sale liquor store, and owns a municipal airport. Citizens of Hutchinson Mayor and City Council Airport Commission Parka/Recreation/Comm Ed. Advisory Board Bicycle/Pedestrian Advisory Committee Planning Commission Charter Commission Police DWI Service Commission City/School/Community Advisory Committee Senior Advisory Board LibraryBoard City Sustainability Committee Economic Development Authority (EDA) Administrator Utilities Commission Housing & Redevelopment Authority (HRA) Economic Development Director Human Resources City Attorney Director r Finance PRCE L Director Director Public Works Director 8 City Engineer Public Works Manager Asst. Fin Director Rec Fadlitiss/Uper Mgr Water Supervisor Rec Services Coorinator Wastewater Supervisor Parks Supervisor Motor Vehicle Information Supervisor Technology Director Fire Planning Liquor Sales Chief Director Manager Building Offidals Facilities Manager Compost Manager Police Chief / Emergency Manaeement Ueutenant Sergeants 15 2020 Annual Report Grants and Donations Another way to consider the effectiveness of how a community is built is by how the City leverages its resources. How does the City save local tax dollars through grants, donations, sponsorships and state and federal assistance? The following are major grants, donations and state or federal aid from the past year that help fund major services provided by the City: Forestry • Minnesota DNR Urban Forestry — $9,586.94 • Minnesota DNR Tree Grant — $5,588.88 Housing • HRA Federal Funding for Southdale Apartment Improvements — $113,868.05 Parks & Art • Elks Lodge Donation for Improvement to Elks Park — $6 000 • Police Memorial Park Donations (Various) — $1,985 • Daggett Family Donation for New Benches at Riverside Park — $6,000 • Lions Club Annual Donation for Updates Made to Lions Park — $1,620 • Hutchinson Huskies Contribution to New Fence at VMF — $3,000 • IC Women's Park Upgrades — $1,000 • Two Donations for the Slapshot Sculpture at the Civic Arena — $1,250 Public Safety • Federal CARES Act Money for COVID Pandemic — $1,074,352 • Federal CARES Act Money for Airport Operations — $23,629 • CARES Act Money from Cedar Mills Township (Fire) — $2,118.75 • General Donations to the Fire Department — $100 • Dept. of Justice Grant (Police Body Armor) — $4,962.87 • State Grant for Fire Department Washer & Dryer — $8,000 • Donations for Fire Department Washer & Dryer — $3000 • State Grant to Police Department Toward "Zero Deaths" — $8,584.36 • State Fire Training and Education Reimbursement — $1,572 • State Reimbursement of Police Training Expenses — $21,640.94 • State Aid to Operate the Police 911 Operations — $44,691.48 • General Donations to the Police Department — $2,379.59 Recreational Program Sponsorships/Contributions • Youth Sports — $14,330 16 • Senior Center Activities — $4,993.52 • Recreation Center Activities — $625 • Waterpark — $1,000 • Various Miscellaneous Contributions — $6,250 State Pension Aid • Public Pension Aid — $203,984.89 • Fire Pension Aid — $117,030.15 Transportation • Municipal State Aid (General Maintenance) — $29,280 • Municipal State Aid (2"d Avenue Bridge) — $28,625.70 • Municipal State Aid (South Grade Road) — $44,159.57 • State Grant for 2"d Avenue Bridge — $21,363.75 • State Grant for South Grade Road — $6,296.21 • State Aeronautics Grant to Update Airport Zoning — $38,062.06 • VFW Donation to the Alley Paving Project — $17,352.38 Other • County Grant for Refuse Receiving Scale at Creekside — $12,827.25 In total, the City received $1,891,110.34 in grants, donations, and state and federal aid in 2020. 17 2020 Annual Report City Partnerships Partnerships save city resources and help ease the tax burden on city residents. The City has pursued partnerships with a variety of other government agencies as well as private groups and community service organizations to provide for better community services. All city departments take advantage of opportunities to join forces with different agencies and groups on an on -going basis. Below is a list of many of the partnerships that have had and will continue to impact city operations: Administration • Member of the MCMA — Information and Resource Sharing Network • Member of the ICMA — Information and Resource Sharing Network • Member of LMC — Information and Resource Sharing Network • Member of CGMC — Information and Resource Sharing Network • McLeod County Administrators/Clerks (quarterly meetings/resources) Finance Department • Partners with the County in area of Assessing Services. The City pays the County about $61K per year to annually assess the City's 5,800 parcels. This service includes the on -site property reviews of approximately 25-30% of total parcels each year. Creekside • Per the McLeod County Solid Waste Plan, Creekside receives organic waste material from all McLeod county residents at no charge. • Creekside also provides a disposal service to all McLeod County municipalities' compost sites. Fire Department • Mutual aid agreements with all neighboring fire departments (frequently utilized for large scale events) • McLeod County Fire Chiefs Association (quarterly meetings, resources) • Metro Fire Chiefs Association (membership, meetings, training, resources) • Minnesota State Fire Marshal's Office (fire code review) • Meeker/McLeod Fire Safety Trailer (shared regional trailer for teaching fire safety, resource housed at our station and used throughout our multi -county region) • Minnesota Department of Human Services (conduct fire safety inspections for daycare and foster care centers and homes) • McLeod County Fair (inspections, grand stand event coverage, facility usage for training) • McLeod County Sheriff's Dept. (emergency calls, resources & equipment) • McLeod County Social Services (protection services, child/vulnerable adult) • McLeod County (community service partnership for troubled youth) • Project Life Saver (McLeod county partnership, resources housed at our station) • Regional Disaster Response Unit (Partnership with Immanuel -St. Joseph's Hospital Mankato, resources housed at our station) • Allina ambulance (emergency calls, joint training) 18 • 3M (promoting community fire safety and awareness with the use of the jointly owned, "Bullex" digital/electronic fire extinguisher training device). • Village Ranch, Inc. (projects and assistance for young men) • Internal — Police Dept. (emergency calls, training site, resources & equip., EOC) • Internal — Building Dept. (shared resources for rental inspections, new building plan reviews and final inspections) Human Resources • Hutchinson Utilities Commission — Provide all HR related services as needed. This includes recruitment, policy/contract administration, benefits, discipline, COBRA, work comp, new hire orientation, etc. • HRA — Provide bi-weekly payroll and all payroll related services. HRA is included in our employee insurance benefit plans and work comp coverage. • McLeod Rail Authority — Provide meeting notices for all regular meetings. • Complete salary related and other surveys or provide other information as requested — annual LMC survey, ICMA, federal govt. requests, other MN cities, unions, etc. Information Technology • Provide, for a fee, fiber connectivity for McLeod County Solid Waste and the fairgrounds for the County network. • Provide, for a fee, fiber connectivity to Ridgewater East campus for the State of Minnesota network. Legal Hutchinson Utilities Commission — Provide all legal related services as needed through the City Attorney. Planning & Zoninq • Hutchinson Area Joint Planning Board — City of Hutchinson, McLeod County, Acoma Township, Lynn Township, Hassan Valley Township. • Backup building inspection services with Meeker County on an as needed basis (has not been utilized recently but contract is in place). • Partnership with Pioneerland Library services to manage and operate the Hutchinson Public Library. City owns building, provides custodial staff, and manages building and associated improvements. • Partnership with Lutheran Social Services for Senior Dining Service at Evergreen. • Partnership with Hutchinson HRA to provide rental rehab inspections both in Hutchinson and County wide for HRA rental rehab projects. Police Department • Mutual Aid: An agreement with McLeod County including all municipalities all emergencies as needed. Emergency Management: o McLeod County including all municipalities o Planning o Training for licensed and civilian staff o Civil Defense siren testing and alerts 19 o Coordinated County -wide response o Weather spotters through the county o County -wide inventory of equipment and resources for emergencies both public and private Communication Center: o Member of the State's Regional Radio Board with City Council Member having a position on the Board o McLeod County including all municipalities o Hutchinson Fire o Aliana Medical o Communication Support for Hutchinson Water, Waste Water, and Street Departments o The two systems are joined virtually: o CAD, RMS, Jail Package o Recommended by the consultants o Redundant system in case of failure o Support in major emergencies o Emergency Management tool o SRT Communication support • Communication Advisory Board: o Made up of police, fire, and medical agencies throughout McLeod County o Addressing radio programing, radio protocols, call out procedures and priorities, resolving issues • Southwest Metro Drug Task Force: o We currently have one licensed police officer assigned to the Task Force o McLeod, Carver, Scott, West Hennepin, Glencoe, Lester Prairie, Winsted, Brownton, Shakopee, New Prague, Jordan • Monthly McLeod County Chiefs Association (Region VI) meetings: o All county Chiefs o Sheriff o County Attorney o State Patrol • County -wide training hosted and supported o Active Shooter by McLeod County Chiefs Association and MPPOA: o Mental Health training for licensed and civilian staff • Police and Fire Training facility: o We allow any law enforcement in the state to utilize our range o We allow McLeod County to utilize our range o We allow McLeod County to utilize our EOC • Special Response Team (SRT): o The Hutchinson and McLeod teams train together o Respond to all emergencies together o Share equipment o This approach allows each agency the ability to control costs o This approach allows each agency to manage liability o This approach allows each agency to control utilization of team within their jurisdiction School Liaison Officer: o Hutchinson School District 20 o High School and Middle School o Shared compensation • Hospital Security: o Hutchinson Health o Security Team o Total compensation • Park Patrol Officer: o Park and Rec. Department o Shared compensation • DARE Program: o McLeod County teaches this program to all schools throughout the County o Our contribution is $8,000.00 annually • Project Lifesaver: o All police and fire agencies in the county participate o The equipment is purchased by the County • McLeod County Fair: o The two agencies share a display booth during the fair o We back up the Sheriff's Posse as needed throughout the fair • Susteen Secure view mobile forensic software: o Shared service allowing access to mobile phone data o Shared fee • Safe and Sober: o Headed up by the State o Enforcement program partnered with agencies throughout the state • ICAC: o Computer forensics partnered with the BCA • CARE Council: o HPD has an officer on the Board o County -wide participation • Parent Connection Team: o HPD has an officer on the Board o County -wide participation • McLeod County Public Health Nuisance Provider Roundtable: o HPD has an officer on the Board o County -wide participation • Adult Protection Team: o HPD has an officer on the Board o Courts, Prosecutors, Social Services, Probation, Advocates • Child Protection Team: o HPD has an officer on the Board o Courts, Prosecutors, Social Services, Probation, Advocates • Take it to the box program: o Hutchinson PD, Winsted, and the Sheriff's Office have drop boxes in their lobbies • MEADA Coalition (Meth Education and Drug Awareness): o HPD has an officer on the Board o County -wide participation 21 t Park & Rec • ISD 423 PRCE Joint Powers Agreement • ISD 423 Grounds Maintenance Agreement • Hutch Utilities Maintenance Agreement • HPD shared Bike Patrol • Youth Associations: Shared programming for Baseball, Softball, Hockey, Figure skating, Basketball, High Tides, Wrestling, Volleyball, Lacrosse, and Soccer • Fraternal Organizations: Park Development/ Maintenance: Rotary, Oddfellows, Masons, VFW, Legion, Elks, Kiwanis, Jaycees, Boy Scouts, Girl Scouts Lions, Maplewood Academy, and Historic Hutchinson • Associations: Programs and Events: Chamber of Commerce, River Song, Center for the Arts, Little Crow Archery, EDA and Hutch Health • Adopt -a -Park with the Hutchinson Huskies on Veterans Memorial Field Public Works • Engineering — The engineering department staff utilizes and is utilized as a resource to the local MNDOT District 8 and McLeod County Highway Department staffs while maintaining a very amiable working relationship. Relative to these relationships, city staff has initiated, developed, coordinated and/or administered several inter -agency cooperative agreement projects such as the TH 7/15 Reconstruction (including Main Street Bridge), School Road Pedestrian Underpass, Adams Street & Washington Avenue Reconstruction, TH 15 & North High Drive Roundabout, TH 15 & Airport Road Roundabout, South Grade Road Bridge & Micro - Surfacing, TH 15 Retaining Wall, and future TH 15/Main Street (downtown) Reconstruction. These projects have leveraged city resources to achieve significant infrastructure improvements. In regards to the MNDNR, city staff has worked well with MNDNR to address the replacement of the Crow River Dam and improve the Luce Line/River trails corridor. Also, City staff is always actively monitoring and maintaining our Municipal State Aid (gas taxes allocated by MNDOT) fund balance to deliver timely and cost-effective projects. Lastly, city staff continues to be involved in the development of the McLeod County Trails Plan and future planning of the Dakota Rail Trail corridor improvements. • Area Transportation Partnership (ATP) — City staff is continually engaged in ATP activities to promote MNDOT trunk highway system improvements in our region and capitalize on Federal Aid funds to deliver City projects such as 2"d Avenue SW & Dale Street Reconstruction, School Road NW Reconstruction, future School Road and Roberts Road multi -use trails, and future Century Avenue SE improvements. • Hutchinson Area Transportation Services (HATS) — HATS has facilitated the establishment of a great working relationship with McLeod County and MNDOT. Equipment is shared routinely at the operator/lead level. Examples include the city routinely using a county dump truck to haul biosolids and having MNDOT assist the city by coring concrete for sign installations. MNDOT provides facility maintenance assistance. Fuel purchases are done jointly and fuel is purchased by the State, County and City departments. We are also reimbursed by the State for spring sweeping and snow removal operations and trade for materials with the County to offset spring sweeping costs. We also routinely share aggregate materials stockpiled at HATS amongst the three entities. The City and County jointly purchase winter salt. • Airport — At the airport there is significant cooperative efforts between the FAA, MNDOT, and the FBO. Without these entities, it would be unfeasible for the City to effectively operate an airport. Both FAA & MNDOT personnel routinely assist us in troubleshooting problems, 22 determining cost-effective solutions and to help ensure the airport is safe. The FBO serves as the eyes and ears for the city with regards to airport operations, since they are on -site every day. ASI Jet pays for half of the internet connection at the airport. • Cemetery — The chapel at the Cemetery is a joint venture with Dobratz-Hantge Chapel. The Cemetery also partners with local businesses to provide employee parking • Safety — Public Works is part of a network made up of other Public Works Departments that serve as a "think-tank" for safety/operational issues related to Public Works operations. While this group meets regularly, off-line various entities are able to provide resources to each other and act as a sounding board for safety/operational issues. • Signs — The City has a great working relationship with the County when it comes to utilizing one another's sign inventory and equipment. This helps to offset the typical lead time or ordering signs. • Equipment — The City is part of the MNDOA Cooperative Purchasing Agreement (State Bid) for purchasing equipment other items. This saves a significant amount of time as staff does not have to prepare separate bid documents for each purchase • Streetlights — They City has a relationship with HUC relative to energizing and maintaining streetlights. • Snow Removal — The County snow blower serves as the City's backup snow blower. • Wastewater — City staff administers an industrial waste permitting process which allows for the City to collect materials from other agencies and organizations for an established fee resulting in City revenues. Also, city staff coordinates a biosolids spreading program with local farmers to cost-effectively dispose of sludge materials. • MNWARN — The City is part of MNWARN (Minnesota Water/Wastewater Agency Response Network). This is a formal emergency response program in MN which is facilitated by a standard mutual aid agreement. All of the communities within a 25-mile radius of Hutchinson are part of this network. 23 2020 Annual Report Awards and Recognitions One way to consider the effectiveness of city services is through independent awards and recognitions received by the City and its departments over the past year. Environment • City reconfirmed its status as a step 4 & 5 city of the Green Steps City Program • 41St year as a Tree City USA Community 24th Straight year being recognized by GFOA for Excellence in Financial Reporting Parks and Recreation • The City's Park, Recreation and Community Education Department received an Award of Excellence for its 2019 Master Parks Plan 24 Citv Administration Primary Services The city administrator and the administration department provide the following services: • Directs the general operation of city government and oversees the day-to-day operations of the City • Provides overall organizational leadership and direction • Provides direct supervision to all department directors • Provides staff assistance to the mayor and city council in research, investigation, and resolution of problems, budget analysis, policy review, and public relations • Assists the City Council in preparation of public meetings • Responsible for implementing the City Council's vision (programs & policies) • Responsible for seeing that City Charter and laws (ordinances) are enforced • Serves as the city's Chief Negotiator for Union contracts and has ultimate authority over the hiring and firing of city employees • Provides direction to Human Resources on the functions, policies and procedures of the City (Human Resources is a component of administration) • Works in conjunction with the finance department on preparing and managing the development of the city budget and CIP • Provides recommendations on policies that govern the financial affairs of the City • Oversees municipal elections • Oversee the City's permitting processes (except for building & planning/zoning) 2020 Staffing Levels 3.40 Full-time Equivalent Staff Budget General operations of this department total $432,348 in 2020 25 $ 6 00, 000 $500,000 $29,509 $8,997 A2 370 $400,000 t 30Q,OQ0 ■Operational Expenses ■ Wages & Benefits $200,000 �149,24� — $100,000 - — $Q T T 1 2019 Actual 2020 Actual 2021 Budget 26 2020 Accomplishments • Attended and completed the Blandin Community Leadership Program • Assisted staff in dealing with the impacts of COVID-19 on the staff and the community. Assisted in developing several policies to help fight the pandemic • Completed the City's effort to create a Marketing and Branding Plan • Worked with the City Council on putting together the City's "Legislative Priorities" • Established an "Adopt a Park" Agreement with the Hutchinson Huskies • Negotiated a new agreement on the Sitz Property Assessment • Completed negotiations on a new Police Officer Union contract • Assisted in getting information out on the 2020 Census • Partnered with the Finance Department to conduct a strategic planning session with the City Council that focused on financial priorities and general fund balance policy discussions • Held a virtual "So you want to be an Elected Official" program that saw 9 people attend • Established a set of guidelines to allow for outdoor dining during COVID-19 restrictions • In conjunction with the finance department, continued the City's strong financial presence which was reaffirmed with an AA- Bond Rating with S&P • Created an RFP and held interviews on a Construction Management company to assist the City with the new Police Station (Contegrity Group). • Negotiations began on a new Garbage Contract with West Central. • Put together a recruitment brochure and began interviews to fill the PRCE Director position following the retirement of Dolf Moon • Oversaw the 2021 budget preparation process and delivery of a balanced budget with a tax levy increase at 2.3% • Put together the Truth -in -Taxation presentation and budget message for the 2021 budget • Produced several reports as requested by the Council on various issues relating to the city and the budget process The 2021 goals for the Administration Department are as follows: • Create an annual monitoring report • Successfully bid and see the start of construction on a new Police Facility • Complete a Compensation Study • Hire a new PRCE Director • Establish a General Fund Balance Policy • Continue to roll out the next steps of the City's Branding and Marketing Plan • Have a discussion with the Council on the City's Street Width Policy and Policy on Deferred Assessments • Finish work on the City's garbage contract • Look at establishing a city-wide orientation program with the City Administrator • Look at creating a "Policy Book" for the City — A comprehensive book that contains all of the city's policies 27 EXECUTIVE SUMMARY 2020 was the year of the world-wide coronavirus pandemic which affected pretty much everything. Main Street Hutchinson was very hard hit by the loss of a number of businesses, most notably Zella's Restaurant. Other businesses were affected to varying degrees, some severely, others moderately and some with almost no ill effects. Some local manufacturers actually saw an uptick in business as orders that would typically be placed overseas were brought back to the United States. Activities of the Hutchinson Economic Development Authority were largely unaffected, changing more in type than in volume. Highlights of the year included: ■ Identified developer for the Franklin Redevelopment site ■ Identified potential developer for the 3rd Avenue NW Redevelopment site (Cenex) ■ Purchased a blighted property for redevelopment (Franklin House) ■ Warrior Mfg. completed its 41,000 sf expansion ■ Recruited Rite -Way Conveyors ■ Updated the EDA Strategic Plan ■ Completed major update of the EDA website ■ Joined Minnesota Marketing Partnership ■ Developed and administered the $750,000 CARES business assistance program ■ Facilitated county economic development effort ACTIVITY REPORT Downtown Grants & Loans Hutchinson's downtown remains a key focus area for the Hutchinson EDA. In a very real way the EDA believes that "as the downtown goes, so the community goes " It really is a barometer for the overall health of the community and a considerable amount of fixed asset wealth is concentrated there. The downtown plays a key role in recruiting new families to the community, thereby helping provide the workforce our local manufacturers need. Finally, the health of the downtown plays a very significant role in helping recruit new employers to the community. To incentivize continued reinvestment in the downtown the EDA operates three programs: the Sign & Awning Grant Program, the Fagade Improvement Matching Grant Program and the Commercial Rehabilitation Loan Program. Sign & Awning Grant Program For 2020 the Sign & Awning Grant program provided $1,000 grants for business owners to purchase signs and / or awnings for their downtown businesses. No match is necessary. For the year, six grants were awarded totaling $5,275 as shown in Table 1, below: Table 1— Sign & Awning Grants 5/27/2020 State Farm / Steve Kroop $1,000 5/27/2020 Art's Place $1,000 7/22/2020 Junk-N-Treasures - 8/26/2020 Clay Coyote $1,000 10/28/2020 Aspire Counseling, LLC $870 12/2/2020 BG Jewelers $485 TOTAL $5,275 Fagade Improvement Program The Fagade Improvement Program is a matching grant whereby property owners can receive a dollar -for -dollar match up to $5,000 to make improvements to the front or rear of their buildings to improve their curb appeal. In 2020 four matching grants were awarded totaling $17,483. Details can be found in Table 2, below. Table 2 — Fagade Improvement Matching Grants 4/22/2020 Happy Sprout / Premier Investments $5,000 5/27/2020 Art's Place $5,000 8/26/2020 Touch of Grace $2,483 10/28/2020 Main Street Sports Bar $5,000 TOTAL $17,483 Commercial Rehabilitation Loan Program The purpose of the Commercial Rehabilitation Loan Program is to preserve the building stock of downtown Hutchinson by providing low interest loans to compliment traditional bank financing. One loan was made in 2020 totaling $150,000. Previously program rules had been updated giving the EDA Board discretion to provide larger loans for larger projects. With Main Street Sports Bar (MSSB) being a significant anchor business in the downtown it was deemed appropriate to provide a higher level of funding for the project. Table 3, below, provides a program summary. Table 3 — Downtown Loans 8/26/2020 Main Street Sports Bar W $150,000 TOTAL $150,000 4 +.. - a' IN For its expansion project, MSSB acquired the neighboring building to the north (seen at right) and is expanding its bar area and adding office. The EDA provided a $00,000 loan. Downtown Programs Updated The reconstruction of Main Street combined with the negative economic effects of the pandemic put considerable stress on Hutchinson's downtown in 2020. To facilitate the recovery of Main Street the EDA Board significantly strengthened its downtown programs: the Sign & Awning Grant Program was doubled from $1,000 to $2,000; the Fagade Improvement Program was increased by 50%, providing a dollar -for -dollar match of up to $7,500 for projects and the Commercial Rehabilitation Loan Program was doubled from a $30,000 maximum loan up to $60,000. The EDA Board also indicated it would consider larger loan requests on a case -by -case basis. Program modifications are summarized in Table 4, below: Table 4 — Downtown Program Modifications Sign & Awning Grant Fagade Improvement Matching Grant Commercial Rehabilitation Loan Downtown Redevelopment $1,000 $ 2,000 $5,000 $7,500 $30,000 $60,000 + In addition to operating programs to preserve and enhance downtown building stock, the EDA is actively engaged in promoting the redevelopment of blighted areas of downtown where the free market fails to act. M Franklin House Acquisition In the fall of 2020 a property adjacent to the Franklin Redevelopment Area (the old clinic site) became available for purchase. Due to its proximity to the existing redevelopment area and the extremely poor condition of the building, the EDA expanded the boundaries of an existing TIF District (TIF 4-16) and paid $120,000 to purchase the properly from McLeod County Treatment Programs. Current plans call for the building to be demolished sometime in 2021 and the .33- acre site incorporated into a planned townhome development. Historic Hutchinson has indicated an interest in the original structure, theorizing that it might have aconnection to the The EDA purchased the `Franklin House; the building will be Harrington-Merill property nearby. removed by mid-2021 to prepare the site for redevelopment. This will be investigated further in 2021. Franklin Street Redevelopment Project (Old clinic site) The EDA initiated redevelopment of the old clinic site in 2015 by establishing a Redevelopment TIF District and purchasing the severely blighted one -acre site of an old medical clinic/commercial office building. After the building was removed a Request for Proposals (RFP) document was developed and circulated to solicit ideas for how the area could be redeveloped. The winning proposal, as determined by the EDA, would have an opportunity to purchase the site for $1. The EDA would be reimbursed for its acquisition and demolition costs via future property tax revenue generated by the new development. Those dollars could then be utilized for additional redevelopment activities downtown. 4ND AVE NW ` rr a , , WM uea�ao #. to H 125 > to jS Y11 ix w 4 115 C r �fj'Rf_ na r r 4++ r, it 17S *� .N Fri ; 11a11a 11a11a.� a •YL � .111 1 d ��TMaF'��•ns r r ra r y .t r rt r J vv ``` % � IST AVE NW . Redevelopment TIF District 4-16 was expanded from its original dimensions (126 Franklin) to include 135 Franklin Street. A grant application to FEMA has been submitted to acquire and remove 125, 135 & 145 Glen Street on the northwest corner of the block (red square). To facilitate redevelopment of the entire two -acre block area, EDA staff submitted a grant application to FEMA in late 2019 for funding to acquire three properties in the 100-year floodplain and adjacent to the Crow River. If grant funding is obtained the buildings would be removed and a rain garden or other storm water control feature would be established in their place. The grant application was for $513,676, which would cover 75% of estimated project costs. The EDA is required to provide a 25% local match, which would amount to $171,225. Matching dollars are on hand, coming from the SHOPKO Development District, which had a balance of $194,260 at year-end. Originally it was understood that the result of the Hutchinson FEMA grant application would be made known sometime in September -October 2020. Unfortunately, the announcement was delayed due to an administrative rule that requires McLeod County to have a current Hazard Mitigation Plan on file with FEMA at the time of grant award. As it happens, the McLeod County plan is currently being updated and won't be completed until the fall of 2021. The final disposition of the grant application will have to wait until that time. It is hoped that funding will be approved in the fall of 2021 and the project able to move ahead in 2022. In response to the EDA's Request for Proposals to redevelop the site, a local developer suggested a plan for an upscale rental townhome development and this proposal was accepted. The site would be redeveloped with approximately 41 two -bedroom townhomes with a garage on the ground level and two-story living spaces above. Stormwater runoff would be accommodated with a rain garden or stormwater retention pond on the northwest corner of the block. By establishing housing in and around the downtown, the project will provide more customers for area businesses, facilitate the establishment of a downtown arts & entertainment district and create a more walkable, greener' community. 32 4 r I ' MR LRG j MR ' dF MR 1 MR .f.. e M LR sop Alb CITY OWNED PARKING LOT I � MR s `{ fMG 2BR MRMRMRMR28T '�� MR.� f F 4 NO x � IItG 2BR 2BR 2BR M MR �tr 2BR 2BR 2BR ,=,y � ' #��;j �. i Son al T _ hAk, 1�, . The proposed redevelopment site plan envisions 41 two -bedroom townhomes with two floorplan options. The proposed townhomes will feature ground -level garages with two-story living areas above. 33 3rd Avenue NW Redevelopment Site (CENEX) Prior to EDA involvement, the 3rd Avenue NW site was home to the Cenex COOP fertilizer plant, several blighted buildings and significant environmental contamination. In 2007 the EDA and the City of Hutchinson jointly initiated a project to redevelop a blighted area between 3rd Avenue NW and the Crow River. After establishing a redevelopment TIF District, the Hutchinson COOP fertilizer plant and a neighboring residential property were acquired and the buildings demolished. Once done, the EDA worked with Hutchinson COOP and the Minnesota Pollution Control Agency's Voluntary Investigation and Clean-up (VIC) program to complete an environmental remediation of the site. During this time the EDA re -plated the former Hutchinson COOP property, the neighboring residential lot and an adjacent railroad right-of-way to create a new 3-acre lot to set the stage for redevelopment. Unfortunately, no redevelopment opportunities presented themselves (in part due to the Great Recession of 2007-2009) and the redevelopment TIF district was later decertified before any redevelopment activity took place. In 2020 a local developer expressed an interest in developing the site for high -end rental townhomes. At year end plans were being formulated for a rental townhome concept and it is hoped that a project will materialize on the site in 2021. .� . #ram �` s 34 Industrial Park Rite Way Conveyors The year began with discussions with Litchfield builder Systems West about the possibility of constructing a 30,000 square foot industrial ""Spec" building in the Hutchinson Industrial Park. The proposed partnership would have the Hutchinson EDA provide an industrial park lot for $1, Systems West would finance and construct the building, and the EDA & Systems West would jointly market it. Systems West would then either lease or sell the building once a suitable tenant was identified. At the same time, EDA staff was in talks with Rite -Way Conveyors about the possibility of expanding in Hutchinson. These two projects merged, with Systems West constructing a 40,500 square foot building that it leased to Rite Way Conveyors with an option for them to purchase later. The Hutchinson EDA established an economic development TIF District (TIF 4-21) that allowed it to sell the lot for $1 while establishing a mechanism to get itself reimbursed for 100% of the cost by capturing future properly tax revenue generated by the project. Rite Way Conveyors manufactures a variety of material handling equipment including welded conveyors, gravity conveyors, spiral chutes, sorting systems and container handling equipment, among other items. The company moved into its new Hutchinson facility at the end of 2020 with an initial employment of 35. The company is currently hiring. 35 +f I , l1 'fir f+: �.i F ' Ik Riteway Conveyor manufacturers a wide variety of package handling equipment. Resonetics In November 2020 Resonetics completed the acquisition of TDK-HTI's medical devices division, bringing another precision, high-tech manufacturer to Hutchinson. With the purchase, Resonetics inherited approximately 150 TDK-HTI employees and concluded a long-term lease for 130,000 square feet of the HTI main building, inhabiting approximately the western third of the facility. Founded in 1987 and headquartered in New Hampshire, Resonetics is a privately -held company specializing in micro -manufacturing. Their focus is on components and assemblies for medical device and diagnostics manufacturers. Resonetics is a leader in laser processing, centerless grinding, nitinol processing, thin -wall stainless steel tubing fabrication, precious metal forming, and other critical machining services. The company has 10 locations globally. BREAKING NEWS: RESONETICS ACQUIRES HUTCHINSON TECHNOLOGIES INC. MEDICAL BUSINESS. The Resonetics website can be found at www.resonetics.com Solar Array During 2020 the Hutchinson Utilities Commission (HUC) partnered with the EDA to explore the feasibility of constructing a 766 kWh solar array in the industrial park. HUC is responding to a desire of local manufacturers and city residents for a renewable energy option they could subscribe to. For the EDA, the project would provide an opportunity to power its offices at the Hutchinson Enterprise Center with 100% renewable energy, totally offsetting its utility bills. Savings for the EDA would be approximately $4,000 per year, thereby improving the cash flow of the facility. At year end tentative plans were made for construction of the solar array in mid- 2021 on a three -acre lot adjacent to HUC's Generating Plant # 2, on the southwest corner of the city's industrial park. W. Proposed layout of HUC's 766 kWh solar array at the intersection of Industrial Boulevard and Hackbarth Street in the city's industrial park. To increase its inventory of shovel -ready' industrial park lots the EDA began work to bring its 1140 5th Avenue SE lot up to development standards. Needed improvements include the construction of a storm -water retention pond and a suitable driveway onto 5th Avenue. An existing gravel approach on the south side of the lot would also be removed. In the fall of 2020 the EDA hired the engineering firm Short Elliot Hendrickson (SEH) to complete the design work for the needed improvements at a cost of $10,550. Construction of the could be done in 2021 once a suitable funding source is identified. 37 EDA staff is in discussions with a small CNC machine shop about possibly constructing a 5,000 square foot facility on the lot in 2021. f Skilled Workforce Development The shortage of skilled workforce, particularly in manufacturing and the building trades, continues to be a major challenge to economic growth. The 2020 COVID pandemic forced high schools and colleges to shift to remote learning models for most of the year. As a result, the vast majority of skilled workforce development activities, by their very nature hands-on,' in -person and experiential, were put on hold. Assuming a return to in -person learning in 2021, renewed emphasis will be placed on promoting the success of TigerPath and other skilled workforce development initiatives in Hutchinson. Civil Air Patrol Training Facility The EDA aided in having Hutchinson chosen as the location of a Civil Air Patrol training facility — one of the few such dedicated facilities in the nation. Construction on the roughly $3.5 million facility is scheduled to begin with site work in mid -summer 2021 and building construction by the fall, with overall project completion in mid-2022. 38 Included in the project will be construction of a hanger and a training center with classrooms, a dining facility and a 120-bed barracks. The new training facility will be located on Airport Road adjacent to Hutchinson's airport and will host approximately 24 training events that will bring 600+ visitors to Hutchinson each year. ONW1. V`0%// // Site plan for Hutchinson's Civil Air Patrol training facility. Marketing Minnesota Marketing Partnership (MMP) 1Q TRAIRMD FAOUTV omNw ©G,%-m Q PAR1 m gnsTmm ® RV wr ® % MD%k/RAD mu/Pf ARFA Q WLIEYRMI. COURB © OUTDOOR DINM ® KT mm ® KvrAR AROI ® TAXKVAY ® RUMMIMD TRACK ® ORAWBESKATE ® WMATED MTLBREAK To boost its marketing efforts, in early 2020 Hutchinson joined the Minnesota Marketing Partnership, organized by the Minnesota Department of Employment & Economic Development (DEED). The MMP is a public -private marketing effort designed to promote Minnesota to site selectors and corporate real estate managers at the state, regional and national levels. Membership gives Hutchinson a voice in shaping Minnesota's economic development marketing strategy, increases Hutchinson's visibility regionally and nationally and allows Hutchinson to incorporate MMP developed marketing materials into its own local marketing efforts. Cost for the annual membership was $700 and came from the EDA's marketing budget. M Website Update Working with Vivid Image, the Hutchinson EDA reorganized and updated the look of its website, which is the EDA's primary marketing and outreach tool. Additionally, the website's functionality was modernized to make it work better on tablets and smartphones. The entire website was streamlined by reviewing data on the number of hits' each section of the old website received, then removing those pages that were viewed infrequently. Other modifications included: ■ The LOIS (Location One Information System) property management system was integrated into the website. LOIS is a national database of available buildings and sites often used by corporate site selectors and real estate managers. ■ Because expanding companies prefer locating near firms of like and similar nature, information about Hutchinson's manufacturers was added, along with links to their respective webpages. ■ Asa state, Minnesota ranks #1, Top 5 or Top 10 nationally in literally dozens of categories. This information was added to the EDA website to highlight the fact that Minnesota is an exceptional place for business. ■ To aid in the recruitment of early -stage companies, information about the Hutchinson Enterprise Center was added. A further enhancement will be added in early 2021 when an on-line application form is developed for Enterprise Center admission. ■ To facilitate entrepreneurship in Hutchinson, the Start a Business' section was revised to better leverage existing resources from the Small Business Development Center, the Southwest Initiative Foundation and the Small Business Administration. ■ To better promote redevelopment, the Downtown' section of the website was revised to add information for developers about the EDA's two downtown redevelopment projects: the Franklin Site and the 3rd Ave. NW site. ■ To better market the community and increase transparency, the About Us' section of the website was expanded to include information about the EDA's mission, vision & values, the various awards the EDA has won over the years, and the EDA's strategic plan, along with EDA Board minutes and annual reports. The updated website keeps the Hutchinson EDA on the cutting edge of informational, site -selector optimized economic development websites. Social Media Outreach In 2020 the EDA maintained its social media presence with 118 postings each on Facebook and Twitter. For the year likes' on Facebook increased from 326 to 538 (65% gain) and on Twitter from 90 to 98 (9% gain). In addition to being a popular channel for marketing and disseminating 40 information, the EDA's social media presence enhances the visibility of the EDA's website on the internet. CARES Program To assist businesses adversely affected by the 2020 pandemic the Federal government passed the CARES Act, which made funding available so localities could establish their own business assistance programs. In June the City Council made available $750,000 in CARES Act funding to the EDA for the development of a local business assistance program. The EDA developed a forgivable loan program with the aim of helping small -to -medium sized companies survive. To make provision of award amounts as objective as possible, a point system was developed scoring applicants on gross sales, net profits, number of employees and whether they had been shut down due to an executive order of the governor. With the assistance of Vivid Image, a web -site and on-line application was developed to promote the program. Paper applications were made available at City Center and the Chamber offices and EDA staff personally visited downtown businesses to promote the program. A total of 81 applications were submitted with 69 being approved for funding. The average forgivable loan was Non-profit 10 $10,878. Loans were eligible for forgiveness once Downtown Business 27 documentation was received by the EDA documenting Manufacturer 4 that dollars were used for eligible expenses. Other 28 TOTAL 69 11 applications were denied for various reasons: business didn't lose money due to pandemic, lack of supporting documentation, business was not profitable pre -pandemic, business was defunct, business didn't meet size criteria, etcetera. $4,605 was reimbursed to the EDA for staff time used to administer the program. Altogether the EDA was able to utilize $701,526 (93.5%) of the funds allocated. The balance was returned to the City which used it to cover other eligible municipal expenses. Strategic Plan Update The Hutchinson EDA's strategic plan, which serves as the blueprint for economic development in the city, was revised and updated in early 2020. Broadly speaking, the EDA plan for economic development in Hutchinson includes: ✓ Prioritizing existing Business Retention & Expansion ✓ Facilitating skilled workforce development with TigerPath ✓ Growing our own companies through a comprehensive program of business incubation ✓ Maximizing our readiness (sites/building/workforce) so as to attract business expansion projects 41 ✓ Promoting downtown redevelopment to maintain an attractive, vibrant downtown area. The EDA's marketing strategy is to continue building the Minnesota's Manufacturing City' brand with a first -in -class economic development website and social media presence and by actively cultivating relationships with corporate site selectors and commercial realtors. Downtown Association Support The EDA continued its staff support for the Hutchinson Downtown Association in 2020. Due to the ongoing pandemic most of the HDA's traditional activities, such as Picnic in the Park and Main Street Christmas, were cancelled for the year. The HDA's board of directors is listed in Table 5, below. Table 5 — Hutchinson Downtown Association Board of Directors, 2020 Mike Cannon President Citizen's Bank & Trust Dr. David Mach Vice -President Hutchinson Family Dentistry Joanne Willmert Treasurer The Village Shop Matt Pulkrabek Director Hometown Realty Kevin True Director Hutchinson Leader Kris Haag Director Jamie Maas Director Southwest Eye Care George Quast Liaison Historic Hutchinson Mary Hodson Liaison Chamber of Commerce Gary Forcier Liaison City Council Tim Rohde Liaison Hutchinson Farmers Market EDA BUDGET & FUND REPORT Operating Budget For the year the Hutchinson EDA finished on budget, with a final net operating revenue gain of $6,913 over the previous year. This amount goes to the EDA's fund balance, which now stands at roughly 77% of projected expenditures for the upcoming year. On the revenue side of the ledger, the EDA finished 2020 with total revenues of $196,351 against a budgeted amount of $190,883. The $5,468 in additional revenue came primarily from reimbursement of staff time utilized in the administration of the CARES business assistance program, with a small amount coming from hay land rental revenue being higher than anticipated. For expenditures, the EDA finished the year with expenditures of $189,438 compared with the budgeted amount of $189,883. The savings of $445 was due to lower operating supplies, which is where EDA Board and Finance Team meals are coded. Due to the pandemic most meetings 42 were held virtually, so there was no accompanying meal expense. Significant additional savings came about due to a very low amount of staff travel / conferences expenses, again due to the pandemic. The resulting savings was utilized to fund the update of the EDA website and still keep the EDA on -budget. For 2021 the EDA levy was set at $200,325 — an increase of about 6% ($11,192) over the 2020 levy amount of $189,133. Economic Development Loan Fund The Economic Development Loan Fund finished the year with $105,744 in cash available, a gain of $46,801 over the previous year. Less a $20 accounts payable item, the gain in cash is detailed in the table at right. Interest earnings $9,505 Redline Systems loan payoff $6,309 Loan payments (2 companies) $12,655 Enterprise Center loan payment $18,352 TOTAL $46,821 Among its assets, the ED Loan Fund also has two loans that may be forgiven if the companies meet certain job -creation goals; these are loans of $23,000 to Laser Dynamics and $14,355 to Innovative Foam. Downtown Revolving Loan Fund At the close of 2020 the Downtown Revolving Loan Fund had $655,286 in cash available and 16 loans receivable totaling $247,902. All loans were performing (more -or -less) as required and four loans were paid off during the year. In addition, the fund had a total of $201,329 invested in two capital assets: the former Cenex and Wright properties on 3rd Avenue NW. Finally, the Franklin Street TIF District owes the downtown revolving loan fund $5,184. Total assets in the fund at year-end totaled $1,109,701— a decline of $14,496 from the previous year. Minnesota Investment Loan Fund The Minnesota Investment Loan Fund, made up of dollars obtained from DEED through a federally -funded MIF grant, finished 2020 with a cash balance of $4,597 and one loan receivable of $13,812 from Moxy. The loan was performing as required. Hutchinson Enterprise Center The Hutchinson Enterprise Center budget finished the year with a cash balance of $20,529 and rent receivable of $8,180. Tenant companies were allowed to defer rent payments for a portion of the year due to the pandemic. At year end one company was still getting caught up on its rents, which it hoped to do by Q3 of 2021. Operations were more -or -less on budget for the year. Revenues totaled $65,746 for the year, just $294 shy of the $66,040 budgeted. On the expense side the Enterprise Center was on budget, with expenses for the year totaling $43,504 against a budget of $60,040. The difference of $18,352 was applied to the Enterprise Center's loan from the Economic Development Loan Fund. With this payment, the Enterprise Center owed $264,794 at year-end. 43 SHOPKO Development District The SHOPKO Development District finished the year with $194,260 cash on hand and receivables of $483,475. Total assets then were $677,735. Table 6, below, breaks down the receivables. Table 6 — SHOPKO Development District Receivables /-1113 IZI RECEIVABLEBALANCEBALANCE Old Medical Building $322,661 $333,863 + $11,202 Interest on balance Enterprise Center TIF $136,285 $129,108 ($7,177) TIF payment Cobblestone Hotel TIF $12,915 $0 ($12,915) TIF payment Warrior Mfg. TIF $9,045 $9,389 + $344 Interest on balance Rite -Way Conveyors TIF $0 $11,114 + $11,114 New TIF District TOTAL $483,475 Additional Notes: The Old Medical Building receivable is for the acquisition of the Franklin Avenue property and demolition of the building that used to occupy it. A redevelopment TIF district (TIF 4-16) has been created on the site so that, once redeveloped, property taxes can be captured to reimburse SHOPKO Development District. To keep the TIF District from falling victim to the '5-year rule' mandated by state statute, a development agreement must be in place by August 31, 2021. The Enterprise Center TIF receivable represents a loan made to cover Enterprise Center site work from when the building was constructed. The Enterprise Center TIF District is generating tax increment to repay this loan plus interest. The Cobblestone Hotel TIF receivable is now paid off. Originally this was to cover the costs of establishing the Cobblestone Hotel Soil Conditions TIF District. The Warrior Mfg. TIF receivable is for expenses related to establishing that economic development TIF District. Finally, the Rite Way Conveyors TIF receivable is for expense related to the establishment of that economic development TIF District. At least $171,225 of the existing cash balance in the SHOPKO Development District is reserved to cover the required 25% local match for the FEMA grant to acquire and remove three properties on the northwest corner of the Franklin redevelopment site. 44 GOVERNANCE EDA Board The Hutchinson Economic Development Authority is governed by a seven -member board of directors appointed by the City Council for six -year terms. Two City Council members serve on the EDA Board, serving as a liaison between the two groups. Membership on the Board was stable for 2020, with Corey Stearns being appointed to second 6-year term in January. Table 7 below, provides additional detail. Table 7 — Economic Development Authority Board of Directors, 2020 merrinere. Mike McGraw President 16 State Farm Insurance Jonny Block Vice-president 8 Hillyard Chad Czmowski City Council liaison 12 City Council/Outdoor Motion Daron Commissioner 11 ISD 423 Vanderheiden Mary Christensen City Council liaison 10 City Council Corey Stearns Commissioner 6 Stearnswood Mike Cannon Commissioner Jeremy Carter Ex-officio 5 Citizens Bank Hutchinson Utilities Comm. Overseeing the financial aspects of the Economic Development Authority is the EDA Finance Team. Comprised of two EDA Board members and seven other members of the community, the Finance Team provides recommendations to the EDA Board on everything from budgets to proposed financial incentives. Banker Josh Laffen was appointed to a 1-year term in August. Finance Team membership for 2020 is detailed in Table 11. Table 11— EDA Finance Team, 2020 Fosition AlTination Mike Cannon Chair / EDA Board Liaison Citizens Bank Scott Ziegler Member Piehl, Hanson, Beckman Anthony Hanson Member Citizens Bank Jack Daggett Member Pride Solutions Corey Stearns EDA Board liaison Stearnswood Josh Karg Member Heartland Ag Systems Eric Lipke Member MITGI Ben King Member Kraft, Walser Law Office Josh Laffen Member Home State Bank 45 SUMMARY Despite the adverse economic effects of the coronavirus pandemic 2020 was a relatively busy year for the Hutchinson EDA. Significant projects were launched both in the downtown and the industrial park and existing initiatives continued to move forward. By year end a potential developer was identified for both the Franklin Street and the 3rd Avenue NW redevelopment sites downtown. A number of significant projects could unfold in 2021: ■ Townhome development on the 31d Avenue NW site ■ FEMA grant for the Franklin Street redevelopment area ■ Removal of the Franklin House ■ 766 kWh solar array comes on-line in the industrial park ■ Jump -Start downtown brings a new business to Main Street ■ Possible redevelopment of 101 Park Place ■ Possible new manufacturer in the industrial park The Hutchinson Economic Development Authority continues to successfully promote redevelopment, job creation and success of manufacturing in the community. KI Finance Primary Services The Finance Department provides customer service to all city departments as well as the city's residents and businesses. The department operates under the management of the Finance Director and is guided by Generally Accepted Accounting Principles, Minnesota State Statutes, City Policy and departmental procedures. Finance's various functions include: • Accounts payable • Accounts receivable • Payroll • Utility billing • Water, Sewer, Refuse work orders • Financial analysis and reporting for the City, EDA and HATS Facility • TIF administration and reporting to the State • Tax levy administration • Certification of Special Assessments and Delinquent Utility Billing amounts to the County for collection on the following year's property tax statements • Maintain and manage the Special Assessment database - new in 2020 • Administer the Assessment Search process for title companies - new in 2020 • Certifications to the County and State for the City's budgets, tax levies, truth in taxation meetings, outstanding debt and annual financial reports • Administration of the EDA and HRA grant and loan programs • Administration of the City's lodging tax, cable TV franchise tax and excise tax • Grant administration and reporting • Budget development • Capital Improvement Plan (CIP) • Annual debt issuance, debt service analysis and bond payments • Long-range financial planning • Cash and investment management • Banking relations • Administration and oversight of departmental procurement cards • Risk Management • Budgetary and policy support for other city departments Finance Budget Other than labor, auditor fees ($47,600) and software costs ($13,491) represent the largest expenditures for the Finance budget. Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Total Expense Budget 2019 Actual 2020 Actual 2021 Budget $281,701 $280,741 $302,959 10,307 5,215 575 71,585 69,824 77,085 978 1,034 1,550 $364,571 $356,813 $382,169 Full-time Equivalent Staffing General Fund 3.0 Finance Director, Payroll Specialist, Senior Accounting Specialist Enterprise Funds 2.0 Assistant Finance Director, Utility Billing Specialist 47 2020 Accomplishments • Received the GFOA's Certificate of Achievement for Excellence in Financial Reporting for the City's 2019 Comprehensive Audited Financial Report. This is the 24th consecutive year of earning this award, since 1996. • Received an unmodified (clean) opinion from the City's independent auditors that the 2019 financial statements were fairly presented in conformity with Generally Accepted Accounting Principles (GAAP). • Standard & Poors reaffirmed the City's AA- bond rating for the 2020 bond issue. • Issued $2,405,000 of G.O. Bonds for the City's annual street improvement projects. • Coordinated and accounted for $1.074M in CARES Act monies that the City received in response to the COVID-19 public health emergency. This included working with city staff to identify eligible projects, following up to ensure the projects were completed within the short timeframe dictated by the Federal government and the submission of monthly and final spending reports to the State. Finance staff attended several webinars regarding the proper usage of these funds. • Finance staff performed a review of the refuse customer carts, comparing the city's billed cart sizes to West Central's actual cart sizes. Several adjustments were made and a process was developed to review the cart data on an annual basis to ensure proper billing to customers. • Finalized a review of the City's assets located in various parks for appropriate insurance coverage on the 2020 property insurance renewal. • Worked with the Fleet Committee to update the fleet policy with council approval in May 2020. • Found $8,000 of expense savings for the Parks department by disconnecting electrical power at Roberts Park and VMF during the winter months while the facilities are not being used for activities. Parks staff will need to coordinate disconnect/reconnect each year with HUC. • Transitioned several Finance functions and responsibilities to the newly promoted Assistant Finance Director. 2020 Performance Measurement Monitoring Data Accounts Payable Use of automated payment solutions continues to provide efficiencies to departmental purchasers and enhances internal controls through established approval processes. • Processed 124 electronic purchase orders totaling $3,703,610 • Use of departmental procurement cards decreased 6% in 2020, likely due to the pandemic's impact on travel and training • 4691 disbursement checks totaling $26,933,618 were issued in 2020 compared to 4,744 checks totaling $29,247,950 in 2019 m Utility Billing • Billed an average of 5,093 accounts on a monthly basis in 2020 with 68 new accounts added during the year due to new construction • Coordinated the monthly billing process with the third -party printer/mailer • The monthly process to disconnect water for delinquent accounts was discontinued in March 2020 due to the pandemic o We have yet to resume water shutoffs and billing of late fees on delinquent accounts to date o We may want to consider returning to water shutoffs and late fees when Governor Walz lifts the moratorium on evictions • Coordinated work orders related to Water, Sewer and Refuse service • Monitored water usage for large fluctuations or leaks, and informed customers • Prepared, analyzed and billed new sewer charges to customers based on the January and February average water usage Provided notes or inserts within the utility bill mailings for City related information Managed and promoted the various electronic payment options available to customers o We increased our electronic payers by 11% in 2020 0 64.7% of our accounts are now paying electronically Payroll • Issued 260 W2s in 2020 compared to 369 in 2019, 385 in 2018 and 372 in 2017 o The drop in 2020 is related to seasonals not being hired during the pandemic • Hired and terminated 33 summer seasonal employees in 2020, compared to 150 in 2019. Insurance The City's insurance policies are administered by the finance department. Other than a few exceptions, the City's policies are with the League of Minnesota Cities Insurance Trust (LMCIT). LMCIT is a self-insurance pool of cities, which was formed to meet the specific coverage and risk management needs of cities. The coverage included in the City's policies are property, crime, bond and petrofund, automobile damage and liability, equipment breakdown, municipal liability, liquor liability, volunteer accident coverage and workers' compensation. Finance staff process claims, premium payments, deductible payments, and coordinate the insurance renewal process each year. Human resource staff process workers' compensation claims. LMCIT requires a representing insurance agency. The City's agent is Arthur J. Gallagher & Co (AJG), whose staff is extremely helpful in analyzing the City's coverage and explaining areas where the City may have increased or decreased liability. AJG also serves as the liaison between the City and LMCIT's underwriters for renewals and questions related to coverage or claims. The City also administers the insurance coverage for the HATS Facility through LMCIT and AJG. The facility, which is co -owned by the State, County and City, consists of five buildings. Two buildings are shared by all three entities for office space, a mechanics bay and salt storage. The other three buildings are separately owned by each entity for equipment storage. This policy includes property coverage only for the two, shared buildings. The individually owned storage buildings are insured separately by the applicable entity's own insurance coverage. This policy also covers crime, petrofund and some minor shared equipment. The City's LMCIT policy has automatic builders risk coverage for building projects with total estimated cost less than $3,000,000. For projects estimated to exceed $3,000,000, finance staff must procure a separate policy, with AJG's assistance, through another insurance provider prior to the start of construction. The City has two other insurance policies for specialized facilities not normally covered by LMCIT. The solar array located at the Sewer facility has a policy through The Hartford, which covers equipment damage and 49 breakdown. The City also has a policy for the municipal airport through Old Republic Insurance Co, which includes coverage for liability, property, and terrorism. Banking and Investments Finance staff strives to produce growth in investment income by actively managing the City's cash. We maintain a portfolio with our investment custodian (Oppenheimer) consisting of Certificates of Deposit, Municipal bonds, Federal Agency bonds and a money market account. We also have local bank accounts to handle the day-to-day operations. The 2020 pandemic caused a low interest rate environment, adversely impacting interest earnings for our money market funds. Consequently, we recorded $555,125 of interest earnings in 2020 compared to $788,001 in 2019. Locking into 2 to 5-year CD and bond maturities prior to 2020 helped to achieve somewhat respectable earnings. Additionally, we shifted the majority of our idle cash to our local bank where we earn an APR of 0.30% compared to 0.005% in our Oppenheimer money market. I have avoided buying new investments over the past year due to the low returns. I would have to look at 4 or 5-year investments just to achieve a return better than our local bank's 0.30%. That's a long time to lock up city funds in an economy that hopefully is poised for rate increases within two years. This strategy is also recommended by our two investment advisors. This is an area that I continually monitor and discuss with our advisors. I will resume investing in CDs and bonds when it makes sense to do so. Debt Issuance and Debt Management The City annually issues General Obligation Special Assessment bonds to finance street and utility infrastructure improvements. Finance staff works closely with Engineering and Resource Allocation Committee to determine the appropriate bond issuance amount to finance the estimated project costs. Finance consults with its financial advisor, Ehlers & Associates, while structuring the debt to fit within the parameters of the City's Debt Management Plan. Finance, with the assistance of Ehlers & Associates, holds a bond rating phone call with Standard & Poor's (S&P) prior to each year's bond issuance. The purpose of the call is to discuss the bonded projects in addition to the City's policies, financial health and economic outlook in order for S&P to determine the City's bond rating. The City's current bond rating of AA - has been reaffirmed by S&P for several years and is likely the highest rating we can attain. The bond rating is an important factor used by potential investors in determining the City's risk related to debt service repayment. Financial Reporting Finance staff annually prepares two major documents related to the City's finances. The first and perhaps most important document is the annual budget. Finance coordinates the budgeting process in accordance with the City Administrator's calendar and direction. Five budgets are created throughout the year: • Initial budget • Department budget • Preliminary budget • Truth in Taxation budget • Final Approved budget The initial budget consists of the same revenue and expense levels as the previous year's budget with the exception of updated assumptions for wage and benefit increases. Departments use the initial budget to work through their operating needs and submit a Department budget back to finance. Finance and the City Administrator review and meet with departments to discuss budgetary needs. Any changes are reflected in the Preliminary budget which is used to certify preliminary tax levies to the county auditor by September 30. Further discussion with departments occur after the preliminary budget in order to produce a budget that falls within the parameters directed by city council. That budget is presented at the annual truth in taxation (TNT) public hearing. The final budget, which may include revisions from the TNT budget, is approved by council in December. Final tax levies are certified to the county by the end of December. 50 The second major finance document is the audited comprehensive annual financial report (CAFR). Finance begins planning and performing initial audit work in December of each year. The process continues through the end of March, leading up to the auditor fieldwork in early April. The CAFR itself is produced by the auditors in early June, with review performed by the lead auditor, the audit firm's partner and city staff. The State requires us to report our CAFR to them by June 30 of each year. We are also required to publish summary audited financial statements in the local newspaper by the end of July. Financial reporting to the State for the City's tax increment financing (TIF) districts is required by July 31. We contract with Ehlers & Associates to prepare the reports based on data provided by Finance, which can be a complex process. Finance staff ensures that the audited financial statements for the TIF districts are complete and accurate. Finance also performs a thorough review of Ehlers reports prior to the data being transmitted to the State Auditor. Fees charged by Ehlers are paid by the TIF districts, utilizing 10% of the TIF revenue that can be dedicated to administrative costs, per State statute. Other important reporting functions include the financial and investment reports provided to city council on a monthly basis, the five-year capital improvement plan and the fee schedule. S&P and the city's auditors confirm each year that these reports are being provided to the city council. 2021 Finance Department Goals 1) Financial Management Plan review and revisions 2) Special Assessment policy review with revisions approved by City Council 3) Create a special assessment procedural document for the Finance department with the goal of consistent and accurate data provided to title companies 4) Transition Special Assessments from LOGIS to BS&A, resulting in a more economical annual software cost 5) Financing for several city projects o G.O. CIP Bonds - Police Facility o G.O. Special Assessment Improvement Bonds — roadway improvements o G.O. Tax Abatement Bonds — non -assessable improvements o G.O. Wastewater Revenue Bonds — headworks improvements o Internal financing for the street light LED conversion project 6) Procure builders risk policies for the new police facility and the WWTP headworks project 7) Distribute an RFP for city banking services and potentially transition to a new bank in late summer or early fall Ll 51 r— . - •-+- .9 - - -d Challenges The keywords for 2020 were ""change, adapt and overcome". When it became apparent that the pandemic was heading our way, our officer group met, revised our procedures and protocols, and came up with a plan to stockpile more PPE supplies, take strategic action to reduce or eliminate resource exposure to firefighters and equipment on emergency scenes and at training. Swift and improved decontamination procedures were implemented along with a host of other measures to ensure the safety of our firefighters without sacrificing emergency response. The plan has worked extremely well and we are still utilizing it at this time. Firefighters are a huge family/team. We train together, we conduct frequent meetings, we are in close quarters in our apparatus. Bottom line is we are with our firefighter family as much or more than our actual families. This pandemic threw a huge wrench into our daily operations, so we modified our training into small groups, online learning modules and virtual events. We alternated training nights and made many, many other small changes to ensure the safety of our people. 52 We conducted a handmade mask drive in which we received over 1,000 masks of various shapes and sizes. In turn we redistributed 100% of these masks to care facilities in need throughout our community. Accomplishments -Conducted all annual requirements to maintain Firefighter licensing and certification. Worked with our medical training partner (Allina) to keep up with all continuing education needs. -Completed annual firefighter physicals, blood tests, SCBA and N95 fit testing along with all other requirements. -Completed annual testing, certification and required maintenance on all apparatus, breathing air compressor, SCBA packs, and small equipment. -Our truck committees put in countless hours developing specs for our new tanker truck and rescue truck. Both of these trucks have been ordered and will be delivered in 2021. -Continued annual replacement of PPE to stay ahead of minimum NFPA requirements. -Tested and hired 5 new recruits -Recruits completed EMR Classes -Completed several apparatus lighting upgrades -Region #10 host site for FD PPE distribution -Pandemic response protocol changes instituted -Installed new metal windows in training tower -Technology upgrades (I -pads) in more vehicles -Ordered armor vests -Face mask collection & distribution -Prescribed burns in city & county -Installed lights on training tower -Station window & HVAC upgrades -HFD-RA major bylaw changes to promote the financial health of the pension fund, improve firefighter benefits and aid with firefighter retention. -Summer duty crews operated on the weekends between Memorial Day and Labor Day. They responded to 18 emergency calls, (MVA's, water rescue, fire, medicals, alarms, etc.). They completed apparatus maintenance and repairs, installed new metal windows in our training 53 tower, completed routine maintenance and cleaning around the station, pre -planned commercial properties, trained together, gained invaluable first truck experience and promoted team building. The program was an overwhelming success and we hope to continue with it. Operational Data 550 500 450 400 350 300 250 200 150 215 100 156 50 Total Emergency Calls 319 348 312 253 317 309 342 348 307 318 332 1990 2000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 City ■ Rural Emergency call volume for the year was fairly unchanged by the pandemic as illistrated above. There has been a slight upward trend in total calls as would be expected by normal population growth. In the chart below it is worthy to note the increasing number of medicals and rescues over the last decade. 54 Emergency Call Type ■ FIRE- General ■ FIRE- Structure ■ Rescues and MVA ■ Medicals ■ Alarms and Sprinklers ■ Hazardous Condition ■ Other 180 160 140 120 100 80 d 60 h 40 20 Ilk 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 The officer only response program is core to our operation, increasing customer service and improving emergency scene command capabilities. It also saves the city an average of $25,000 and approximately 2,000 Response time calculations changed in 2016 and we began using the most accurate means possible to capture exact "first truck out the door" time. Prior to 2016 the numbers were averaged based on multiple factors. firefighter labor hours each and every year. 55 2020 Important Numbers Total Calls for Service = 484 Lives Saved (by HFD interventions) = 3 Property Value Saved (by HFD interventions) = $6,621,500 Public Relations and Fire Safety Education There was a substantial reduction in events related to public realtions and fire safety education because of the pandemic. We were forced to close the fire station for tours and education events and for the first time in many decades we had to cancel our annual open house event, all in an effort to keep our people and the public safe. Thankfully we worked out a new plan with Hutchinson Public Schools and were still able to deliver fire safety education at both West Elementry and Park Elementry. MCLEOD FIRE CHIEFS ASSOC. 24 public relations events / 327 hours 5 Are safety education events / 48 hours 922 total students Inspections and Permits There was also a substantial reduction in inspections as we made a decision that we would not enter private living units (apartments, rentals, etc.) or occupied commercial spaces unless there was an emergency or an immediate safety concern that required attention. 56 Daycare and Foster Care facilties were still inspected but only as requested (approx 14) and all new construction was inspected to ensure proper installation and operations of fire alarm and sprinkler systems (approx 32). Building plan reviews were also conducted jointly with the City of Hutchinson Builing Department. We were heavily involved with facilitating the fire alarm and security panel upgrades throught all City of Hutchinson facilities to ensure proper communication and function. Because of the pandemic all rural burn permits had to be issued by the fire deparment instead of the township representatives like it had been done in previous years. 86 permits were ultimatley written to rural residents from the HFD. Note: the current burn permit system is being evaluated with a hopeful change coming for 2021. Goals for 2021 -Continue our firefighter health and safety initiative by making facility and equipment improvements as needed and also focusing on personal health and well-being -Aggressive replacement of PPE items as needed to ensure NFPA compliance -Major repair and upgrade items on Tanker 6 and Rescue 8 to extend service life -Put into service new tanker truck and new rescue truck -Train on and put into service new armor vests -Complete the next phase of improvements to Fireman's Park and plan for the future -Install new memorial wall at the fire station honoring those who served 20 or more years -Work with township and county officials to implement a new burn permit program -Resume and expand inspection program -Complete review and update of SOG/policies -Expand on technology upgrades 57 -Conduct advanced, hands on live burn training -Continue with summer duty crews Primary Services We will continue to delivery excellent emergency response with a focus on professionalism and consistency. Community fire safety education will remain one of our cornerstone programs. Utilizing technology and analytics we will strive to make improvements to our operations whenever and wherever possible. High quality and frequent training will continue ensuring firefighter proficiency in all duties. Firefighter health and safety is, and will continue to be, our #1 priority so that "Everyone Goes Home." 58 Major Capital Improvement Schedule 15+ Year Equipment Replacement Plan (2021 Estimates) Vehicle Description / Code Model Year Replace Year Total Miles Total Hours Original Cost Estimated Replacement Cost Ladder 1 Pierce, 100' Aerial Ladder 2001 2026 12,902 1,957 $730,000 $500,000 Refurbish $1.7 mil Replace Utility 5 Chevy Crew Cab pickup- 2008 2021 44,917 - from HPD Current Rescue 8 will become Utility 5 Chief 1 Dodge Durango 2013 2023 1 60,055 1 4,541 1 $28,000 $42,000 Command Ford Interceptor 2017 2027 1 39,431 1 2,794 1 $38,000 $46,000 HERT Trailer Hazardous Material Trailer 2000 2025 1 - - 1 $6,000 $8,000 Tanker 4 Chevrolet, Tanker 3000 1990 2021 14,817 1,461 $81,721 $265,000 Tanker 6 International, Tanker 3000 1996 2031 13,261 1,187 $77,912 $310,000 Engine 2 Rosenbauer, Engine/Pumper 2016 1 2036 1 11,103 1 719 $579,000 $725,000 Engine 7 Rosenbauer, Engine/Pumper 2008 1 2028 1 27,582 1 1,588 $321,955 $650,000 Rescue-8 Ford, Grass/Medical** 2002 1 2021 1 28,554 1 - $33,164 $59,000 R-8 Skid Slide in Skid Unit / Bed 1999 1 2021 1 - - $6,000 $49,000 Ranger Polaris 6 Wheelerw/skid 2006 1 2024 1 - 209 $17,752 No skid $22,000 Boat . Inflatable w/25hp Yamaha 2007 1 2032 1 - - $5,961 boat only $4,000 Boat Metal Ice Boat 1998 - - - $300 j Do Not Replac-� Med. Trailer Mass Casualty Trailer* F 2004 - - - - N/A *Owned by private health care group and housed by HFD City Owned vehicle Rural Owned vehicle Shared 50/50 vehicle Note: Estimated replacement cost is speculative assuming a 3-6% annual inflation rate and/or current market analysis. 59 _1 r1 _ _1 _ _ 1 _ _ _ 1 A 11_ _ ' e Primary Services The Hutchinson HRA is a public body politic formed by the Hutchinson City Council in 1969 according to MN State Statue. The HRA was created to address a shortage of housing for low to moderate income families and to address substandard areas in Hutchinson. In 2020: • The HRA administered $500,000 in SCDP funds for the 907 Dale Street Apartments (South Dale) rental rehab project. • The HRA administered owner occupied rehab programs throughout the city to preserve housing stock and improve neighborhoods. • The HRA owns and manages Park Towers Apartments. The HRA determined in 2019 that a non -financial conversion from HUD public housing to HUD Section 8 was feasible. The RAD application was approved by HUD in October 2019 when a CHAP was issued. The RAD conversion was closed in December of 2020. The HRA promotes a strong emphasis on property management, property improvements, and energy conservation at Park Towers. • Promoted the Healthy Homes Program by offering grant match funds for radon mitigation. • Evaluate housing data to identify community housing needs and develop housing programs that provide a positive impact on the community. Why does Housing matter? Housing matters because: • Safe, affordable housing is shown to stabilize families. Studies have shown that children who have stable housing do better in school. • Housing Programs help improve neighborhoods and maintain property values. • Housing Programs provide economic stimulus for the local economy by providing work for local contractors and businesses. Summary of 2020 Activities Park Towers Apartments Asset preservation, property improvements and energy conservation a priority at Park Towers • New vinyl planking was installed in the community room and kitchen, as well as in 15 apartment units at turns. Water saver power flush toilets were installed in 7 units to save water and reduce toilet plugs. Park Towers Property Management • Sixteen apartments were re -occupied in 2020. • Achieved a 98.85% percent average occupancy for 2020. • Park Towers continues to be a needed source of 101 apartments with subsidized rent based on 30% of adjusted income. Project demographics include the elderly, disabled and low- income workforce. Tenant Services Park Towers continued as a Senior Dining Program Site through a lease with Lutheran Social Services. Meals are prepared at the Evergreen Senior Dining kitchen, then delivered to Park Towers Monday through Friday. Park Towers RAD Conversion from Public Housing to Section 8 Project Based Rental Assistance Program The HRA converted Park Towers from Public Housing to RAD Section 8 Project Based Rental Assistance (PBRA) in order to lock in attractive 2021 RAD rents with high Capital Funds and Operating Funds while moving to a more stable funding environment. Park Towers will still be publicly owned, managed and operated by the Hutchinson HRA. The RAD program provides a set 20 year contract with less uncertainty around year to year fluctuations in congressional funding. The RAD program also provides a plan to continue maintenance replacements needed over the next twenty years. After closing, an Initial Deposit of $650,000 was deposited into the Park Towers Replacement Reserve Account for future Capital Needs. The RAD closing occurred in December 2020, with the change from Public Housing To Section 8 going into effect January 1, 2021. City Center Operations Owner Occupied Rehabilitation In 2015, City of Hutchinson TIF owner occupied Home Improvement Program (HIP) was added as a flexible tool for single-family owner -occupied housing rehab to continue owner occupied rehab efforts throughout the city. At the April 2020 HRA Board meeting the HRA Board approved the creation of the Hutchinson Emergency Home Repair Grant Program to assist homeowners with a grant for eligible emergency home repair costs. The City grant HIP with Minnesota Housing Impact Program and the Minnesota Housing Rehab Loan Program are "full service" programs that are HRA labor intensive, requiring home inspections, work write ups, procurement and bidding, loan closing with the owner(s), construction oversight, and disbursement of loan proceeds to the contractor. ➢ The 2017 MHFA Impact Program was revised to allow rehab of manufactured homes to match City HIP (TIF). M • The City Accessibility Grant, Hutchinson Emergency Home Repair Grant, the City HIP Grants (Live and Work in Hutchinson and Streamline) and the Minnesota Housing Fix Up Loan Program requires that the owner submit contractor quotes and that the owner meets loan underwriting criteria to obtain home improvement loan proceeds. However, HRA inspection and construction management is not required. ➢ There were no City Accessibility or Hutchinson Emergency Home Repair Grants closed in 2020. ➢ One Live and Work in Hutchinson grant was closed. ➢ Three Streamline HIP grants were closed in 2020 for a boiler, roof and furnace. ➢ One Mobile Home Initiative grant was closed. ➢ One MHFA Fix Up Loan (secured) closed in 2020. City Home Improvement Grant Program (TIF): Match Funds: Total Live and Work Personal Weatherization Project Cost $5,000.00 Southview Dr. SW $5,000.00 Total $5,000.00 $0.00 $0.00 $5,000.00 Total Home Improvement - Grant Personal Weatherization Project Cost $7,218.50 Spruce Ct. NE Boiler $7,218.50 $14,437.00 $3,950.00 Mark Dr. NE Roof $3,950.00 $7,900.00 $2,513.50 Osgood Ave. SW Furnace $2,513.50 $5,027.00 Total $13,682.00 $13,682.00 $0.00 $27,364.00 MHFA Impact Total Mobile Home Initiative Funds Personal Weatherization Project Cost $10,000.00 448 California St. NW $10,000.00 $3,400.00 $23,400.00 Minnesota Housing Fix Up Loan: $13,691.00 Minnesota Street NW 2020 Total Owner Occupied Rehab Projects 6 Rental Rehabilitation The 2019 Minnesota Small Cities Development Program Grant (SCDP) full application was submitted to DEED and approved for the rental rehab of 907 Dale Street Apartments (South Dale). Activity # of SCDP SCDP Cost/ Total SCDP Total PI Total Leveraged Source of Totals units/goals Cost Per without SCDP Admin SCDP Resources Leveraged Funds I WOR idkuib AAtpAn 4k l i,•L4 Rental GMHF & Owner kehab•A'JF -s0 f0.211 48$470 40M474 91,511 .214,18d AAaeh 714,286 Rental Rehab MNRhkC( f AN The SCDP and Program Income (PI) funds equal $500,000 which is used for 70% of the total rehab costs. The owner must contribute the remaining 30% as an owner match. The deferred grant requires that 51% of the units will be occupied by low -moderate income (LMI) household at affordable rents. On an annual basis if the owner meets these criteria, 20% of the loan will be forgiven each year for 5 years. Proiect Time: June 2019 DEED Awards Announced June -August 2019 Execution of Contracts, complete DEED's start up checklist, complete federal requirements and Environmental Review/Clearance (achieved 8/19/19) August 2019 Inspections/Scopes of Work/Bid documents December 2019 Bids Due/Project Funding Finalized (GMHF Loan & Owner's Match Funds) February 2020 Contract Award *COVID-19 Delays in Schedule May 2020 Loan Closing (maturity May 2025) July 2020 Pre -Construction Meeting August 2020 Notice to Proceed, Construction/Rehab started Spring/Summer 2021 Project Close out September 30, 2022 DEED funds need to be obligated/used Before After .49 } 14PWT, 63 10- Trends 1. Rental Housing: Vacancy rates may be lower than reported due to the eviction moratorium. A shortage of for sale housing, especially for those that are affordable to first time buyers, also helped drive some demand for rentals. Market Rate General Occupancy Rental The market rate general occupancy rate in February of 2021 was 4.13%. A 5.0% vacancy rate is considered a healthy vacancy rate to allow for turnover and consumer choice. A vacancy rate of greater than 5.0% indicates a soft demand or mismatch between supply and demand. Since 1999, the rental vacancy rate has fluctuated from a low of 1.00% to a high of 14.9% in 2009 due to area layoffs. Highfield Apartments (Kuepers developers) has opened three buildings (87 units) assisted with TIF funds. Kuepers opened an additional 70 units that are not TIF financed in 2021. Century Court West Luxury townhomes has an approved site plan of 84 total units that are not TIF financed. Three 12 unit buildings were completed in February 2020 and another is under construction. The rent is $1350 - $1400 for a 2 bedroom, 2 bath unit with an attached garage. Market Rate General Occupancy Vacancy Rate 16.00% 1- 14.90% 14.00% 12.00% 10.31% 10.00% r � 0% 7.54 J , 8.38% 8.00% 6.00% f E E 4.60% 4.68%n E. .i% o „� ,5 , — A „O.1 4.13 4.00% 2.00% 0.00% . 1 1 2.12%1 1 1 1 ...1.89%1.851 Igo/J.76% o1.83 /M OIV O"i , Oh O10 6 O0. O� y0 yy y'L y'�i yb yh y10 -L 4 - -L - '0 4 - ' ,LO ,LO ,LO ,LO ,LO ' Non -Market Rate General Occupancy Rental The vacancy rate of non -market rate general occupancy projects in February 2021 was 3.09%. Vacancies in subsidized developments should typically fall around 2.0% - 3.0%. Senior Housing February 2021 vacancy rate for market rate, apartment style senior housing for the Oaks & Pines and Prince of Peace Retirement Living, (not including memory care) was 14.5%. Woodstone has completed 38 units of senior independent living. The February 2021 vacancy rate for affordable/subsidized senior housing was 1.30%. Vacancies in subsidized developments should typically be around 2.0 - 3.0%. W 15.00 % 10.00 % 5.00 % 0.00 % 2021 Vacancy Rates ■ Market Rate General Occupancy ■ Subsidized General Occupancy ■ Senior Market Rate Rental Housing F Senior Subsidized Rental Housing 2021 General Occupancy -Market Rate Rents (February 2021) AptName #of Efficiency Effic. Rents Dawson Property 2 $400 Colonial Apt. 1 $415 Gateway Central 1 $445 Alexander 1 $500 South Dale Apt. 2 $550 AptName #of 1 BD 1 BD Rents 435 California Apt. 1 $395 Mansard Apt. 1 $475 Apollo Apt. 3 $500 Dawson Property 2 $500 Olson Apartments 2 $500 TwinA t. 14 $500 Parkes Apartments 8 $515 Colonial Apt. 3 $530 Gateway Central 3 $575 Valley View Apt. 2 $592 GolfviewApts. 1 $590 Echo Manor Apt. 2 $600 Dale Street Apt. 7 $600 FairlaneA t. 9 $605 565 JeffersonApt. 1 $605 Cedar Acres Apts. 21 $650 Bartco 3 $669 Park View Terrace A 1 $695 Country Club Manor 21 $695 Ridgedale Square 2 $705 Twin Oak Townhomes 8 $ 715 Hutchinson Apts LLC 2 $750 Highfield 1,2&3 30 $750 Deer Park 20 $815 Century Court Apt. E 21 $870 Highfield 4&5 24 $895 AptName #of 2 BD 2 BD Rents 435 California Apt. 2 $475 Alexander 10 $550 Mansard Apt. 11 $550 O1sonA artments 25 $550 Colonial Apt. 4 $570 Apollo Apt. 7 $600 Parkwood A tments 16 $610 Valle ViewAart. 32 $655 GoINi—A ts. 9 $670 Gateway Central 13 $675 Bartco 8 $699 Bradford Apts. 2 $700 Cedar Acres Apts. 15 $700 Dale Street Apt. 30 $700 Southview Terrace 18 $700 FairlaneApt. 15 $705 Park View Terrace A 17 $710 Echo Manor Apt. 28 $720 565 JeffersonApt. 11 $725 Country Club Manor 50 $755 Rid edale Square 34 $775 Hutchinson Apts LLC 34 $800 Twin Oak Townhomes 64 $800 Highfield 1,2&3 51 $850 Deer Park 105 $910 Highfield 4&5 46 $995 CenturyCourtApt. east 47 $1,040 Century Court Apt. west 84 $1,350 * Some above listed rents may include utilities; see the Hutchinson Apartment Guide for details. **Information is deemed correct at time of survey but not guaranteed. Market Rate Median Rents 8/2019 2/2021 Change % change Efficiency $473 $445 -$28 -5.92% Decrease 1 Bedroom $572 $603 $31 5.42% Increase 2 Bedrooms $675 $700 $25 3.70% Increase Bedrooms $795 $910 $115 14.47% Increase AptName #of 3 BD 3 BD Rents 435 California Apt. 1 $600 Valley View Apt 2 $713 Olson Apartments 6 $750 GolfviewA ts. 2 $750 Dale Street Apt. 1 $750 Bradford Apts. 2 $875 Rid edale Square 12 $945 Highfield 1,2&3 6 $950 Twin Oak Townhomes 8 $970 Deer Park 12 $1,015 Bartco 3 $1,100 Century Court Apt. E 28 $1,260 Hourly rate Yearly 30% Monthly Income $10 $20,800 $S20.00 $12 $24,960 $624.00 $iS $31,200 $780.00 $18 $37,440 $936.00 $20 $41,600 $1,040.00 $22 $4S,7601 $1,144.00 $27.727 $S7,672 $1,441.80 * Median Household Income in Hutchinson from USCB 2019: ACS Syr Est Table Change in Hutchinson Apartments General Occupancy, Market Rate Median Rents $1,000 $795 S9iU $572 $603 $675 $700 $473 $445 $500 $0 Efficiency 1 Bedroom 2 Bedrooms 3 Bedrooms ■ 8/2019 ■ 2/2021 Market Rate Average Rents 8/2019 2/2021 Change % chan e Efficiency $479 $462 -$17 -3.55% Increase 1 Bedroom $591 $627 $36 6.09% Increase 2 Bedrooms $698 $734 $36 5.16% Increase 3 Bedrooms $840 $890 $50 5.95% Increase Monthly Income to Buy ■ Percent of Monthly Income to Buy Change in Hutchinson Apartments General Occupancy, Market Rate Average Rents S1,000 $840�� $479 $462 $591$627 $698$734 $500 wool 50 Efficiency 1 Bedroom 2 Bedrooms 3 Bedrooms ■ 8/2019 ■ 2/2021 Monthly Income to Rent ■ Percent of Monthly Income to Rent Home $57,672 Median Income* Median Price of Hutchinson Home Re -Sale from MLS $200,000 * Median Household Income in Hutchinson from USCB 2019: ACS 5yr Est. Table Monthly Mortgage Payment $843 $700 TMdian Rent of Market Rate 2 BR in Hutchinson Percent of Monthly Income to Buy 29% 14.6% 1 Percent of Monthly Income to Rent Home 2. Homeownership Interest rates are currently low; low interest rates and an affordable median re -sales price compared to Hutchinson median income provide opportunities for buyers who have good credit and are mortgage ready. The thirty-year fixed rate mortgage interest rate is 3.00%. For a loan of $200,000 the payment for principal and interest would be $843 per month. However, currently the lack of inventory is slowing sales. According to information from the Minneapolis Area Association of Realtors, the median Hutchinson sales price rose 10.5% in 2020 from $181,000 to $200,000, a vigorous increase in the for sale housing market. There were 323 sales in 2020 compared to 315 sales in 2019. As of December 2020, there was an inventory of only 18 homes for sale. M According to information from McLeod County, in 2020 there were 343 sales in Hutchinson with a median sales price of $186,000.00 HOME RES ALES CITY OF HUTCMS ON 2010 through 2020 Year 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 Price Range No. Pct. No. Pct No. Pet. No. Pet. No. Pet. No. Pet. No. Per No. Pct. No. Pet. No. Pct. No. Pct. Under $50,000 7 2.0% 1 0.3 % 7 1.9% 9 2.7% 10 3.0% 15 4.2% 18 5.7 29 102 44 15.3 30 12.4 24 11.1 $50,000 to $74,999 10 2.9% 5 1.6% 11 3.1% 10 3.0% 15 4.6% 26 7_3 17 5.4 35 123 33 11.5 31 12.8 16 7.4 $75,000 to $99,999 10 2.9% 8 2.5 % 15 4.2 % 22 6.6% 38 11.6% 39 11.0% 34 10.8 36 12.7 62 21.6 46 19.0 32 14.8 $100,000 to $124,999 19 5.5% 27 8.6% 46 12.8% 46 13.8% 54 16.4% 58 163% 59 18.7 49 173 52 18.1 48 19.8 38 17.6 $125,000 to $149,999 49 14.3 % 50 15.9 % 67 18.7 % 70 21.0 %A329100.0% 68 19.1 % 68 21.5 59 20.8 41 14.3 33 13.6 38 17.6 $150,000 to $174,999 51 14.9% 64 20.3% 70 19.5% 73 21.9% 60 16.9% 51 16.1 29 102 16 5.6 22 9.1 23 10.6 $175,000 to $199,999 55 16.0% 59 18.7% 55 15.3% 39 11.7% 27 7.6% 21 6.6 16 5.6 13 4.5 9 3.7 12 5.6 $200,000+ 142 41.4% 101 32.1% 88 24.5% 64 192% 63 17.7% 48 152 31 10.9 26 91 23 9.5 33 15.3 Total 343 100.0% 315 100.0% 359 100.0% 333 100.0% 356 100.0% 316 100.0 284 100.0 287 100.0 242 100.0 216 100.0 Median $186000 S175,000 $161,900 $153,500 $138,750 1 $133,500 1 $121,000 1 $101,400 $109,950 $121,600 Sources: Peterson -Paulsen Associates Inc. Realty M aldield Research Inc. McLeod County Assessor's Office According to the Census 2019: ACS 5 year estimate, the median household income for Hutchinson is $57,672 or $27.73/hour at 40 hours per week. Based on a household being able to afford a home priced at 3.5 times their income, not factoring in savings or debt that they may have, a $57,672 yearly income could afford a home priced at $201,852.00. 2020 Hutchinson Home Sale Price Hutchinson Median Sales Price Ranges $200 000 2.0% 2.9% $186,000 ■ Under $50,000 $180,000 3.8% 5.5% ■ $50,000 to $74,999 $160,000 $161,900 6.790 ■ 75,000 to 99,999 $153,500 ■ $100,000 to $124,999 $140,000 $14o,00Q138,750 ■ $125,000 to $149,999 $133,500 8.5% $117,7so ■ $150,000 to $174,999 $120,000 $121,000 $109,950 13.1% 14•9° ■ $175,000 to $199,999 $100,000 $101,400 ■ $200,000 to $224,999 $80,000 ■ $225,000 to $249,999 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 16.0% ■ $250,000 to $274,999 Hutchinson Median Sales Price Total 2020 Hutchinson Year End Home Resales 343 The above charts are based on information from McLeod County. 3. Housing Construction in Hutchinson According to the City of Hutchinson, Planning/Zoning/Building Department, there were 36 new construction dwelling units built in 2020. As of 12/31/2020 there were 133 lots available. The lot supply benchmark for growing communities is a three to five year lot supply. A three to five year lot supply allows adequate consumer choice but minimizes developer's carrying costs. Residential Lots Available +000 20012002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Numhor of Now V;HOlo-Family Duyollisio Vo4tc Number of Certificate of Occupancy for General Occupancy Multi -Family Dwelling Units The above 3 charts are based on information from the Department of Planning, Zoning and Building 4. Foreclosure Update: Foreclosures in 2020 were lower than in 2004 when foreclosure data was initially tracked. McLeod County and Hutchinson Foreclosure Counts 200 100 Ell 44 34 m 24 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 0 McLeod County 0 Hutchinson Ni Limper or roreciosures in MCLeoa noun ano rnutcninson Year McLeod Hutchinson 2004 48 14 2005 56 2006 72 2007 142 40 2008 159 42 2009 135 50 2010 200 62 2011 176 77 2012 135 45 2013 93 39 2014 75 28 2015 53 25 2016 44 18 2017 34 11 2018 24 7 2019 27 12 2020* 14 6 all endin and future foreclosures when the foreclosure arises out of a substantial d *Moratorium on p g ecrease in income or substantial out of pocket medical expenses caused by the COVID-19 pandemic, or any local, state, or federal governmental response to COVID-19 (State of Minnesota Emergency Executive Order 20-79) 2021 Realtor Predictions: Q. What do you see for the housing market for Hutchinson in 2021? A. We expect the housing market to be very similar to 2020. Q. What are the most influential factors affecting housing in Hutchinson? A. The lack of inventory of homes for sale is driving the prices up. This is not a local concern, but a concern throughout the country. However, many buyers are able to purchase because of the low mortgage interest rates. Q. There were 36 houses built in 2020. What do you think will happen to new housing construction in 2021? A. We expect the building to continue to expand. That being said, we will likely run short of lots to build on, but there are a couple of areas that are being considered for development. 70 Hutchinson HRA Priorities for 2021: HRA Park Towers: • Implement RAD Section 8 PBRA at Park Towers. • Follow legislation that may require sprinklers in high rise residential buildings. City Center Operations, Owner Occupied Rehab: • Administer the City Home Improvement Grant Program (TIF available funds) for owner occupied rehab. • Administer Minnesota Housing Impact Funds, and Fix -Up Loans, as leverage funds to the City Home Improvement Grant Program. • Administer the Minnesota Housing Rehab Loan Program for owner occupied rehab for very low income homeowners. • Administer the Fix Up Fund Home Improvement Loan Program. • Identify owner occupied target areas needing rehab. Consider allocation of targeted funds to those areas. City Center Operations, SCDP Rental Rehab Proaram: • Identify and determine interest of potential rental rehab projects. City Center Operations, Rental Development: • Obtain a Comprehensive Housing Study/Market Analysis for Hutchinson after the 2020 Census Data is available. Develop a subsequent housing plan including potential resources for needed housing development. December 31, 2020 Housing Fund Balances SCDP City Revolving Local Income Balance $171,856.08 SCDP City Revolving Program Income Balance $51,873.89 TIF Available Balance $340,000.00 Total Funds Available: $563,729.97 City SCDP New Construction $78,450.00 City SCDP Rehab (Owner & Rental) $324,430.40 City TIF Owner Rehab $93,725.25 Total Balance of City SCDP Loans Receivable $496,605.65 FIRA Notes Receivable HHPOP $9,245.56 FIRA Notes Receivable Rehab $10,305.29 Total Balance of HRA Loans Receivable $19,550.85 71 Human Resources Primary Services Under the direction of the Human Resources Director, the human resources department provides the following organizational development and services: • Recruitment • Compensation • Benefit administration • Employment policies and laws • Workers' compensation • Employee safety • Labor relations • Wellness • Performance evaluations • Organizational development • Training and development • Provide HR services to Hutchinson Utilities 2020 Human Resources Staffing 1.875 Full-time Equivalent Staff — Human Resources Director and Human Resources/Administrative Technician Budget The Human Resources budget is contained within the City Administration budget. Alignment with Council ENDS and OUTCOMES The primary purpose of the Human Resources Department is to provide information, support and consultation to internal customers to assist them in delivering quality, cost effective City services to the public and accomplishing the ends and outcomes identified by the City Council. 72 2020 Accomplishments • Completed 17 recruitment processes that included 11 regular full-time/part-time recruitments; 2 internal assignment recruitments; 1 Housing and Redevelopment authority recruitment; and facilitated the hiring of all temporary/ seasonal employees whose numbers were greatly reduced in 2020 due to the pandemic. • Completed and submitted the required and compliant 2020 Pay Equity Report to the State of Minnesota Management and Budget Department. • Secured Employee Assistance Program (EAP) services for all City employees through Nuvantage. • Participated in the negotiations with the Police Officer bargaining unit represented by MNPEA that resulted in an executed agreement for 2020 and 2021. • Participated in the on -going negotiations with the Police Sergeants bargaining unit represented by LELS. • With the assistance of the City benefits consultants - USI - secured a renewal for the 2021 employee health plan with MEDICA with no premium increase. No increase for dental, Life or LTD insurance premiums in 2021. • Drafted for Council consideration and adoption the Pandemic Staffing and Telework policies as precipitated by the COVID-19 pandemic. • Assisted in the drafting of the City COVID-19 Preparedness Plan. • Communicated and facilitated employee leave due to the pandemic and per the Families First Coronavirus Response Act (FFCRA). • Processed all required correspondence, notifications, and recordkeeping related to City employee positive COVID-19 and close contact situations. • Drafted the 2021 City of Hutchinson Compensation Plan and Seasonal Pay Plan for Council consideration and approval in December 2020. • Facilitated the transition from TASC/BMO Harris to Further for the employee HSA and Flexible Spending Accounts. 2020 Performance Measurement Monitoring Data Consistent with the council's adopted governance statements, priority indicators follow: Employee Efficiency The department provides human resource services to all City employees and strives to assist them in increasing productivity, and balancing resource constraints and increased demand for services. POPULATION PER EMPLOYEE 2015 Population 2016 2017 2018 2019 2020 Number of Employee FTEs Population per Employee * The employee numbers include full-time and regular part-time employee Full Time Equivalents (FTE) only. FTE's are not calculated for seasonal part-time staffing. The population is based on best available estimates provided by the Minnesota State 73 Demographer. Employee Decision -Making In order to accomplish the City's mission, employee involvement in the decision -making process as well as employee feedback and participation is essential. Employees participate in significant decision -making processes such as: • Evaluation and selection of new employees • Employee Wage Committee recommendations • Employee benefit program provider and program selections • Development of safety program components and safety program administrative functions • City website and social media content • Management Team participation Cost of Employee Services The total cost of employee services for the City of Hutchinson is estimated to be $12.7million for 2021, including General Operating and Enterprise Funds. When considering the City's General Fund budget, as the following chart indicates, investment in Employee Services is 68.6% percent of the City's 2021 General Fund. Other Expenses 31.4% 2021 Budget 74 Employee Expenses 68.6% Health Insurance A portion of employee costs are for health insurance premiums Each year, the City considers vendor and plan design changes in order to keep premium costs low. Hutchinson maintains premiums competitive with the market average, which results in a savings to both the City and its employees. Deductible plans are difficult to compare because the amount of the deductible and out of pocket maximum varies by city, but the chart below compares our $2,000 / $4,000 and $3,000 / $6,000 deductible plans with similar plans in 16 of our market communities. The City negotiated an agreement with Medica for a 0% increase for 2021. DEFINED MARKET INSURACE COMPARISON 2022 Fdrflily Raft 'Emll-loyee Cost.' Annual Employer r r r Hutchinson Market Market Market Market HSA Plan Hutchinson Average Hutchinson Average Hutchinson Average Hutchinson Average $2k/$4k $1,904 $1,917 $1,523 $1,462 $381 $491 $2,000 $2,214 $3k/$6k $1,769 $1,917 $1,415 $1,462 $354 $491 $2,000 $2,214 Labor Contracts Two bargaining units represent two groups within the Hutchinson Police Department. Labor contracts are negotiated and administered by the City and one contract has gone to arbitration in the 9 years since the first unit was organized. Labor Measurements 75 # of Applications Received MMMMMM *Includes Hutchinson Utilities Commission and/or Hutchinson Redevelopment Authority position recruitments. * Includes full-time and regular part-time employees and no seasonal/temporary employees. 2019/2020 Employee Retirements • Dan Hatten — Police Department • Clifford Kieper — Liquor Hutch • Patricia Pulkrabek — Liquor Hutch • Russell Borgendale — Liquor Hutch • Debra Voss — Police Department • Greg Nadeau — Police Department • Patrice VanderVeen — Engineering 141 years of experience! The 2021 human resources department budget allows for continued services including: • Completion and implementation of an abbreviated job evaluation and compensation plan study — previous comprehensive study completed in 2016 • Negotiation of new labor contracts with the Police Sergeant and Police Officer groups • Participation in the Hutchinson Utilities job evaluation and compensation plan project and union negotiations with the IBEW Local 949 bargaining unit. • Assisting the Hutchinson HRA with the HRA director search. • Employee wellness initiatives. • Review and updating of the City performance evaluation system. • Employment policy review and updates. 76 Information Technology 2020 IT & GIS Services Primary Services Under leadership from the Information Technology Director, the Information Technology (IT) Department is responsible for most technology systems across all City departments including Hutchinson Utilities. The range of items supported is technologically diverse and includes: • Retail Point of Sale systems (Liquor Hutch) • Manufacturing process software (Creekside) • Law Enforcement applications with strict security standards imposed by the FBI • Electrical Generation systems (Hutchinson Utilities Production) • Mobile work systems (Field Crews) • Network Architecture for Electric, Gas, Water and Waste Water SCADA systems • General Government applications • Voice Over Internet Protocol (VOIP) phone systems and related contracts • Radio Systems for Emergency Services. (IT supports the network, server and workstations) • Cell phones and related contracts • Cyber Security • Managing, supporting & expanding, when appropriate, City owned fiber optic network. (Hutchinson is unique in that the City owns, manages, and leases fiber to other entities) • We are available 24x7 to support law enforcement, Liquor Hutch and Hutchinson Utilities. • Manage 50+ yearly software contracts • Web page management and upkeep • Credit Card Processing & Security • PD Body camera support for PD & Legal • GIS 2020 Information Technology Budget General Operating: $600,314 Revenue: $119,852 Water: $21,469 Waste Water: $22,807 Liquor Hutch: $9,839 EDA: $4,637 77 HRA: $4,061 HUC: $121,741 Total Managed Budget $794,541 Staffing 3.5 Full -Time Equivalent Staff including GIS r t � 78 r 4, 1? 0 � 141 . ., ri 2020 Narrative In 2020, the focus shifted from normal daily operations and planned projects, to issues related to the pandemic. Much of the focus was on leveraging our current systems to allow for remote access without losing any network security. Remote access accounts were added and mobile devices were purchased and configured. The system was utilized by several staff over the last year. These options allowed staff to continue a productive role for the City of Hutchinson while following Pandemic protocols. 2020 Accomplishments • Year one of a three-year comprehensive Security Review • Implemented remote office options for staff affected by the pandemic • Assisted Hutchinson Utilities with implementation of a new SCADA system • Implemented a new Mobile Device Management system • Rewrite of the software budget to automate budget process and allows a constant current budget amount • Served on the Marketing and Branding Committee 400 300 • Hired a new IT Technician and worked with Justin orienting him to the City network • Completed reengineering of the Airport network to provide greater stability and extended wireless communication to the hangers and Tarmac • Upgrade of Civil Defense siren controls • Redesign of the City network for greater redundancy and better business continuity • Upgrade of remaining servers to latest Operating System. Continued from 2019. 2020 IT Systems and Devices 200 100 0 Desktop Mobile Devices Phones: Desk and IoT and Network Computers Mobile Devices 79 2021 Information Technology Budget General Operating: $587,903 Revenue: $119,852 Water: $18,388 Waste Water: $25,095 Liquor Hutch: $9,982 EDA: $7,126 HRA: $5,564 HUC: $109,083 Total Managed Budget $763,141 Looking Forward to 2021 The IT department will be involved with the design and implementation of the new Police Department. The IT Department will be working with Wold Architects on network design that will include two network rooms, a modern wireless network to allow greater efficiency for dashcam video management. There will be a new video surveillance system that will also allow access to McLeod County Dispatch to keep officers safer during the overnight shifts. Other Items for 2021: • Year two of a in depth security review • Upgrades of 16 desktops • Upgrades of 3 laptops • Upgrades of 7 network switches • In-depth network policy review which will include a new set of management and security policies • Research video surveillance options for Creekside Soils • Continue efforts to leverage the network against Cyber Security attacks • Technology upgrades to the two meeting rooms and the Council Chambers to allow for virtual meetings • A comprehensive review of GIS projects and planning for future projects Technology Department Philosophy Information technology is a cornerstone of all modern organizations, supplying the communication and business systems necessary to perform daily tasks in the most efficient manner possible. IT provides a central coordination point to technology solutions and services for both internal and external customer needs. The IT Department has made great strides in implementing new technology solutions, enhancing the technology environment, and collaborating with other departments to provide cost efficient and effective solutions to their technology needs. Parks, Recreation, Community Education (Parks and Natural Resources, Burich Arena, Recreation Center/Aquatic Center, Recreation, Community Education, Event Center/Senior Center/Adaptive Recreation) Parks and Natural Resources 2020 Accomplishments General Site Improvements: o Refurbished nine park benches with new wood and cement pads: Oddfellows, Tartan, Rotary and Elks Parks. o Added two park benches with cement pads around Linden storm water pond. o Rebuilt the existing commercially manufactured pieces of Skate Park equipment, along with demo of the homemade structure -replaced by $20k worth of new equipment. o Installation of new playground at Lions West Park. o Soldier statue (donated by the Kamrath Family) and paver walkway added into McLeod County Veterans Park. o Multiple log features replaced with treated lumber at Tartan Terrain Park. o Elks Park cement pads poured for ADA picnic table and bike racks. Installed additional park light on west end of playground. o Restroom floor improvements at Elks and Masonic/West River shower and shelter building. o Sandblasted and painted the 100-year-old cupola at Fireman's Park. o Safety wood playground fiber mulch added to various playground locations. o New flagpole and pad at Legion Park (project facilitated by Eagle Scout). o "Slapshot" sculpture added to front entrance of Burich Arena East. Athletic Field/Court Maintenance: o Straightened and replaced bulbs in outfield lights at Roberts Park. o VMF new outfield fencing- along with new flagpole in outfield (Eagle Scout project). o Sunshade erected at VFW Park to go over bleacher seating behind backstop. o Expanded North Park skating rink to accommodate for additional skaters -due to social distancing. Timers added to outdoor rink lights. o Moved and placed 200 yards of aglime to various ballfields late fall. Landscaping: o Flag display at VMF entrance - granite path and plants added behind display (Eagle Scout project). o Library Square south sidewalk bed renovation with help from Hutchinson Leadership Institute (HLI). o Police Memorial paver walkway completed off the Luce Line trail. o Middle School entire front parking lot area reseeded. New trees, shrubs and perennials were added. Remainder to be completed by HHS Landscaping classes spring 2021. 81 Forestry/Natural Resources: o All 35+ acres of prairies mowed during the extended fall season. 0 96 trees planted in various Parks with mostly forestry/park staff and one volunteer group. o Tree removals: 85 of mostly ash (DNR EAB diversification grant project). o Continued mowing walk paths in Middle School prairie for increased outdoor learning opportunities for West Elementary students. o Riverbank clearing in various parks along Crow River. o Late fall prairie burns conducted by HFD at Millerwood's Oak Savanna. Narrative "Pandemic -Coronavirus- CoVID 19" seemed to be a common theme of 2020 for most of us in our personal and professional lives. In the parks world things were different - yes, but the amount of usage we witnessed in our parks system was higher than ever. Due to so many unknowns of the CoVID 19 virus, we opted to bring in portable toilets to better serve some of park locations. This cut down on the staff labor hours needed for extra cleaning to ensure better sanitation in our shelters/restrooms. In a normal year, cleaning of restrooms was only done in the morning, with Police Department patrol locking them in the evenings. This year with guidance from federal and state agencies, it was suggested to add additional cleanings, which required additional staff hours. We were fortunate to get help of our fellow Recreation employees to assist with this function. The Recreation staff also helped with other daily maintenance tasks and general site improvements, such as needed maintenance on the wayfinding signage areas- including staining the wood posts and sealing the paver pads. We also only allowed closed shelters to be open by reservation only. The campground did not open until the June 1, which is four weeks later than usual. Due to the uncertainly of campground and facilities being potentially closed again, we only allowed reservations to be made a maximum of 6-8 weeks ahead. The nature of what we do by being outdoors still allowed us to complete almost all our 2020 project goals. During late winter months, we were able to work on the refurbishing of park benches to go into multiple park locations, along with rebuilding the commercial pieces of Tartan Skate Park. As spring arrived, one of the first projects completed was a new playground at Lions West Park. This upgrade was made possible from a donation by the local Lions Club. Another larger project was the addition of the "Solider" statue at McLeod County Veterans Park by the Kamrath Family. We were fortunate to have a Hutchinson Leadership Institute (HLI) small group participate in building of the paver walkway up to statue. HLI large group graduation project day happened in Library Square at the end of July with upgrades made to landscaping and paver walks into the south side of the park. Parks maintenance routes became more manageable with the addition of two new full time Parks Maintenance Operators- Andy Bentz in March and Trent Draeger (filled a vacant position) in October. Both come to the department with years of park maintenance experience. With the reduction of revenue and daily athletic field preparations, we cut our summer seasonal crew down to over half of what it is in a normal year. All seasonals that returned had worked the previous summer, so there was little training involved and they were able to hit the ground running. EIJ 2021 Goals • Eheim Park- walkway, Little Crow pad and hillside landscape renovation (HLI small group). (April) • Elks Park restroom renovations. (April) • Improvements made to Tartan Park (HLI small group). (May) • Oddfellows Park: new serving counter, tree planting, etc. (HLI large group) (May) • JC Womens neighborhood playground project. (July) • First time -host site for MN Pottery Festival at Masonic/West River Park. (July) • Rotary Park improvements: shelter painted, bench upgrades, landscaping around shelter and bathroom area (Sept.) • Fireman's Park memorial walk and shelter improvements. (Oct.) 83 Total Park Hours Mowing 2736,15% Equip Maintenance 1277, 7% Winter Functions 1096, 6% Athletic Fields 935, 5% Natural Resources 1292, 7% Forestry Operations 669, 3% City Parks/Boulevards 2277, 83% Public Functions 494, 3% 18601 hours Paid Time Off 2256, 12% General Maintenance 5954, 32% Administration/Training/Meetings 1892,10% Mowing & Weedwhipping 2736 hours 5 84 Utilities 119, 4% School District 340,13% Administration 1799, 61% Non -Park Functions 2936 hours ti c B% Paid Time Off 2256 hours Holiday _ 544, 24% ' I 6 Training/Meetings 104, 3% 1 Public Functions 494,17% River Rentals 0,096 Warming House 550,19% Personal Holiday 18,1% ;ion 27% Co-VID related 572, 25% Jury Duty 16,1% 85 Mowing 340, 40% Landscaping 163,19% Landscaping 84, 27% General Maintenance 52,17% ISD 423 Functions 851 hours Hutchinson Utilities 308 hours Snow 79, 9% Athletic Fields 130,15% Forestry 30, 4% rl Maintenance 109,13% "stri 17% Mowing 119, 39% 86 Burich Arena 2020 Accomplishments ➢ Received the new Zamboni ice resurfacer The Burich family donation of $60,000 helped us move the scheduled replacement of our year 2000 model machine up one year. The new machine was delivered in early January. ➢ Completed replacement of existing fluorescent lighting throughout the east and west rinks. We now have all interior fixtures (except for the ice sheets) replaced with energy efficient LED lights. ➢ Worked with ISG Architects and Engineers on creating design, plans and specifications for east rink roof replacement, exterior sidewall improvements and upgraded HVAC. ➢ Began removal of north and south side landscaping at the east rink in preparation for construction project now scheduled for 2022. ➢ Continued improvement of staffing patterns for building attendants. We operate two arenas with primarily seasonal staff. We hire and train good people and seek the experienced worker whenever possible. ➢ The Facilities Technicians continued to improve maintenance logs of building equipment and systems, including resurfacers, heating units/systems, and refrigeration systems. Narrative COVID has had a big impact on the usage of our ice sheets. We were not able to safely offer a summer ice program. This decision affected youth hockey players, high school hockey players, Hutchinson Figure Skating association and our PRCE learn to skate program. We were able to open again in late September, with many restrictions, guidelines and protocols. Our season was again interrupted in November by the Executive Order requiring facilities to be shut down for a 6 week pause. We were closed from November 19tn until January 4tn Activities resumed, but with many restrictions. We have scheduled youth and high school games, allowing a maximum of 150 spectators for each event. We began offering public skating again in February. We are not able to offer our annual ice show due to restrictions. HFSA and PRCE will each offer a year-end skating event separately to help celebrate their skating seasons. We originally planned to replace the roof and improve the sidewalls (similar to the Recreation Center) in 2021. As we worked through the details of the project, we now understand that heating and ventilation concerns need to be addressed at the same time. In order to fund the entire project, the Facilities Committee has deferred the project to 2022. The conceptual construction plan from Stevens Engineering with an upper level concourse, west rink improvements such as permanent spectator seating, concrete refrigerated floor, and a common lobby area providing access to both sheets of ice continues to be a long term goal. We will work with ISG to create a plan for replacing existing east rink roof and upgrading exterior sidewalls, similar to Recreation Center project. 87 This conceptual plan was an extension of the original study done by Stevens. This plan gives us a road map for the future, helping us to make decisions on future building improvements. We will continue to work with city staff, Hutchinson Hockey Association, and Hutchinson Figure Skating Association representatives to continue planning on how to accomplish this project 2021 Goals & Obiectives ➢ Through the city's Facility Committee, present information to the Mayor and City Council regarding the Burich Arena improvement project for east rink roof replacement, sidewall improvements and HVAC upgrades. ➢ We will replace existing fluorescent lighting in the east rink with energy efficient LED fixtures. This task will be included when the east rink roof is replaced. ➢ Work with the engineering department regarding parking lot replacement. This project was originally scheduled for 2025. Underground sewer work in the parking lot and the surrounding streets moved this project to 2021. ➢ Recruit and advertise for replacement of Facilities Technician. This position has been vacant since August of 2020. With facilities and activities scheduled to resume to full usage, we will need to have this position filled in spring of 2021. ➢ Complete the removal of east rink existing landscape materials. We are preparing for the construction project to begin in spring 2022. ➢ Continue to improve and nurture our partnership with HFSA. Participation numbers remain strong. PRCE continues to offer ISI (Ice Sports Industry), an opportunity for younger skaters, and HFSA offers a competitive program for the more experienced skater. The annual ice show is possible only with the city's support and volunteer help from HFSA. ➢ Continue long-term planning for major building system's component replacement. Work with the city's Facility Committee and Stevens Engineering to help prioritize major projects and purchases involved with the next phases of building improvements. ➢ Work with the Burich family and Hutchinson Hockey Association on funding for Burich Arena improvements. These groups have committed to contributing to the future improvements at the facility. ➢ Continue replacement of exterior light fixtures. East rink lamps have been replaced and we have 5 metal halide fixtures left on the west rink to complete the conversion to all LED. We are achieving our goals of energy savings, increased lighting levels and reduced maintenance expenses. Ice Time Report 2016 - 2020 Comparison - iy 700 I - - - 600 — - I - Le 500 - -- i 400 Z 300 200 -- r 100 -- - 0 Youth Hockey Figure Skating Summer Ice Boys HS Girls HS Open Skating Other Total Ice Time Hours Hockey Hockey 2016: 2,222 02016 2017: 2,120 2019: 2,180 u2017 2019: 2,1M ■ 2018 2020.1,003 •2019 r 2020 Summer Ice 2016 - 2020 Comparison 0 150 x 100 50 z z 0 Figure Skating High School Private Rental Total Summer -Ice Hours 2016=242 2017=248 2018=252 2019=252 2020=0 10 89 Youth Hockey PRCE ■2016 02017 ■ 2018 ■ 2019 ■2020 Recreation Center/Aquatic Center 2020 Accomplishments ➢ Worked with ISG and the general contractor, APX, to complete Recreation Center roofing and wall upgrade project. Exterior roof panels were installed as well as adding interior roof liner. Exterior wall steel panels were updated and new brick fagade was installed over the existing concrete block. ➢ Through the Facilities Committee, the gymnasium lighting was replaced. As part of the roofing replacement project, the current fluorescent fixtures were upgraded to energy efficient LED lights. ➢ Utilized existing staff to complete interior preparation and painting of the Recreation Center gymnasium. As part of the roofing/sidewall project, the interior of the building has a whole new look. ➢ Continued training of our PRCE Facilities Technicians. These two positions are responsible for maintaining our equipment and facilities. With increased usage of Burich Arena, and the addition of the aquatic center, these positions are vital to properly maintaining our assets. ➢ Through the Recreation Programmer, pickle ball participation continued to grow. Purchased dedicated portable nets for exclusive use in the gym instead of sharing with Park Elementary tennis courts. Narrative Covid-19 forced the city council to decide to keep the aquatic center closed for summer 2020. The Minnesota Department of Health protocols that were needed to keep our staff and the public safe proved too difficult to instigate. In order to open, we need at least 15 staff in place and we would only be allowed to operate at 25% of capacity while working to keep swimmers socially distant. We were not able to offer swimming lessons to the public. In a normal summer, we are able to teach about 900 swimmers. The Recreation Center was able to open up again for activities in fall of 2020. This came to an end November 19, with the Executive Order requiring a 6 week pause. We opened up again with restrictions beginning January 5. Working with the city's Facility Committee, designer ISG, and general contractor APX, we oversaw the roofing replacement and sidewall improvement project at the Recreation Center. The project was bid in January 2020, construction began in April 2020, and continued through January 2021. The building now has a new roof, new exterior finish and will be a model for future improvements when it is time to re -do the exterior finishes at Burich Arena. We will work with the Minnesota Department of Health to re -open the aquatic center for summer 2021 and follow the updated rules and protocols for outdoor public pools prior to our projected opening in June. We will be part of Minnesota Recreation and Park .O Association's efforts to gather information and present information to MDH and the governor's office regarding recommendations for safely re -opening. We will continue to hire, train, and coach quality seasonal employees. These front-line people are the faces that represent our department. We will reach out to former aquatic staff members and recruit and train new staff. We are hopeful that we will be able to reach our hiring goals after not being open in summer 2020. 2021 Goals & Obiectives ➢ Work with Minnesota Department of Health to re -open the aquatic center. MDH will update rules and protocols for outdoor public pools prior to our projected opening in June. ➢ Work with ISG and the general contractor, APX, to complete Recreation Center roofing and side -wall upgrade project. The project is substantially complete. We have a number of smaller items left for APX to complete this spring before we close out the project. ➢ Recruit, hire and train American Red Cross Swimming staff to serve the outdoor pool, as well as teach our summer American Red Cross learn -to -swim program. Admissions duties will become part of lifeguard rotations, including patron check -in, tube wrangling, and water slide attendants. ➢ Continue to offer American Red Cross swimming lessons at Carlson Pool and the Aquatic Center. Pre-school lessons continue to grow as we make further use of our outdoor spaces. We will learn and follow American Red Cross and MDH guidelines as we work to re-establish our learn -to -swim program. ➢ Continue to work through the Facility Committee on future facility upgrades. ➢ Continue and refine maintenance policies and procedures for aquatic center operations. Work with maintenance team and summer aquatic staff to plan and respond to various water quality challenges. ➢ Recruit, hire, and train to fill empty position of Facilities Technician. This position has been vacant since August of 2020. ➢ Continue replacement of sidewalk light fixtures. We began to replace current fixtures with brighter, more energy efficient LED lamps. This will help keep our sidewalk and parking lot areas well lit. 91 Recreation 2020 Accomolishments • Pickleball Expansion: 2020 turned out to be a big year for growth in pickleball. With the new courts at Park Elementary, the numbers really grew over the summer. This resulted in the Recreation Center expanding from four to six courts in its facility. Pickleball is now scheduled five days a week along with private rentals on the side. • New Ballfield Facilities: Linden Park regained two fields this past summer which were designed for our youngest players. The fields featured 45-foot base distances which were perfect for our pre-school through second grades. Although COVID cut the season short, we were able to use the field for four weeks beginning in July. Tiaer Ball: The Junior League Baseball Association agreed to combine their first and second grade baseball programs with our first and second grade girls' softball programs this past year. Since both programs play with a padded ball at that age, there was no obvious reason for separating boys and girls. By combining the programs, we provided the girls with greater access to coaches with a background in the sport and provide a more uniform experience for all the kids in the program. Although numbers were down due to concerns with the COVID-19 virus, we were able to put together a seven -team league that began play in July. Boys and girls will now separate at third grade when they begin playing in traveling leagues through their respective associations. Construction Project at the Recreation Center: We were concerned how the construction on the Recreation Center roof would affect our program schedule. As it turned out, this was the perfect year to do the remodeling since programming was shut down for much of the spring and summer. Since programming was halted, staff helped to pitch in and put a fresh coat of paint on the interior of the gym. This gave us a facility that looks new on the inside as well as the outside. Narrative Like everyone else, 2020 proved to be a very challenging year for our recreational programs. Just before our first major program was about to start, indoor soccer, we got word to shut down all programming. Recreation staff were redirected to the parks department and spent the next several months weeding, trimming, painting, and staining. We were able to resume activities in July and managed to put together a shortened summer season of adult and youth activities. Fall was almost normal except for a drop in participation due to virus concerns. That was followed by another stoppage in play around mid -November when volleyball and basketball were sidelined. We are looking forward to the potential to return back to more normal participation in 2021 with hopes pinned on rapid execution of the vaccination process. It will be interesting to see if participation returns to prior numbers or if taking a year off affects registration going forward. J 2021 Goals New Reaistration System: Our current registration system, MaxGalaxy, was bought out by our former provider Active Network. MaxGalaxy will become obsolete in October of 2021. This will require our department to install the new software and train staff. In addition, we will need to start from scratch to create a new database of all our customers. This will be about a four -month process beginning in late April with the plan to be online for fall registration beginning August 1. • Fall Softball: With COVID greatly affecting the past summer season of softball, we ran a fall league for the first time. We ended up with six men's teams and also had some girl's fastpitch in the mix. We are going to test the waters this fall to see if that was a one-year blip or an identified desire for future programming. Safe Sport Certification: There is a new federal law requiring all adults that work with children to go through Safe Sport training. This is in addition to the concussion training that they were already required to take. It also involves a background check. The training is meant to prepare coaches to deal with a number of different issues that may come up in the course of a season and to watch for signs that a child may be suffering abuse when away from their activity. This new law will require additional funds to pay for the certifications and require an additional two hours of training for prospective coaches. New School Ballfields: The High School constructed two new softball fields on their campus specifically for girl's fastpitch softball. We hope to incorporate them into our summer program for use as a fastpitch field and as a youth baseball field. While we lost one field to the construction taking place at West Elementary, they are replaced by these two fields which are far superior in quality. With these additions we should have no difficulty providing practice and game space for all of Hutchinson's youth teams. 93 Adult Program Participation 2010, 2019, 2020 Comparlson so 70 60 50 A 40 • E 33 O Z 30 - - — — 20 18 ja 10 9 - 8 Baskeffiall SB-Co-Rec SB-Men's Total Aduk Teams 20100 238 2019 s 120 2020 a 88 NI - VB-Co-Rec VB-Mm's VB-Women's VB-Sand • 2010 62019 62020 18 .A Youth Program Participation 2010, 2019, 2020 Comparison 15 95 Community Education (ISD 423) 2019-2020 Accomplishments and Hiahliahts: Summer Brochure (20191: Seven new youth activities offered, two cooking classes, Science, Nature, Sensory, Sudsy, and Imagination Camps Fall Brochure (2019): Six new activities offered — Five Adult and one Youth. Personal Goal Setting, Breaking Down Stressful Situations, Developing Resiliency, Introduction to Enneagram, and Living Your Personal Standards and Youth Musical Theatre Intensive Winter-Sprina Brochure (2020): Three new adult activities offered. — Enneagram and Relationships, Cooking for One or Two, and Master Cast Iron Cooking. March 2020 Community Education activities were cancelled for the remaining of fiscal year due to Covid-19 virus, a global pandemic Narrative Hutchinson Community Education offers year-round opportunities and resources to reach the needs of community members by providing instructional, educational, and engaging experiences. Instructors and coaches offer activities in which they have knowledge, experience or a skill creating a positive impact in our community with an opportunity to grow as individuals. Community Education activities are held in Hutchinson Public Schools, the Recreation Center, park shelters, and local a , , businesses. ' : ME&. I . ; A , Programs started out strong offering over 150 '-e_ activities and held over 100 activities during fall and early winter seasons. Then in March 2020 Covid-19, a new strain of coronavirus, was identified as a global pandemic. Minnesota experienced state-wide closures and stay home executive orders. This affected Community Education as activities were cancelled, resulting in revenue loss, added expenses in refund fees and a temporary layoff of the program coordinator from May 4-June 15. Upon returning to work in June, we successfully organized 23 camps and activities for youth modifying duration to be held in July and August and wrote preparedness plans, all following limits per Stay Safe MN Guidelines, MN Department of Education, Minnesota State High School League and Governor Walz's executive orders. Thank you to all our coaches and instructors for providing students an opportunity to safely participate in activities after four months staying at home. Community Education is required to submit an annual report to the Minnesota Department of Education (MDE) from school districts having a community education levy. Report period is July 1 to June 30 of the previous fiscal year. MDE changed information for data reporting to Programs Offered, Facilities and Highlights. This report is available to view at the Community Education office. School Facility Rentals and Usaae: Community Education coordinates rentals and usage of Hutchinson Public School facilities, fields, and parking lots through the online rSchoolToday Facilities Scheduler. This program 92 provides real-time views of all activities in all buildings and locations within the district. It also shares data in real-time with rSchoolToday Athletic Scheduler. July 1, 2019 to June 30, 2020, rental and usage data reflects 59 groups submitted 501 permits estimating 219,875 participants. Rentals and usage were cancelled March — June, 2020 due to Covid-19. Facility Use by Building: Building Group s Permits Est. # of Participants High School 33 265 92,134 Middle School 27 138 92,122 Park Elementary 14 55 22,059 West Elementary 8 30 8,508 Fields -Outdoor Campus 1 9 1 23 1 5,627 Parking Lot 1 0 1 0 1 0 Middle School Activities (2003): Submittedby ThayneJohnson �' _ Middle School Activities opportunities are offered to students in grades 6, 7, and 8. They are Community Education funding and managed by — the Activities Director in Hutchinson High School. Fall 2019 season, seven different activities were offered and 175 students participated. Winter 2020, five different activities offered and 87 students participated. Spring 2020 season was cancelled due to Covid-19. ENGAGEMENT Passport to the Parks: Submitted byAngeiine Kaiihoff Passports to the Parks is a grass -roots volunteer effort that grew • ' W out of the Southwest Initiative Foundations', Grow Our Own yv initiative, in partnership with Hutchinson Health, Community Education, and numerous nonprofit organizations. Passports to the Parks sponsored a series of free events in 2019. Additional events were planned in 2020, but were cancelled because of Covid-19. As a committee, we felt the best way to reach the children of families we wanted to serve in McLeod County was to provide care packages to the family care providers. A Bag of Good Things was brought to more than 80 home -based day care providers in McLeod County. We thank our funding organizations, the Southwest Initiative Foundation and Hutchinson Health for supporting us as we salute your efforts with items in this bag. Together we are working to help our kids thrive and have a chance to reach their full potential. After distribution of care packages, the committee donated leftover reusable grocery bags to Common Cup, concluding Passports to the Parks. Hutchinson Adult Basic Education Submitted by Shari &uses Hutchinson Adult Basic Education (ABE) is located at Ridgewater College in room 145. Our mission is to provide adults with A u` 1I�11 educational opportunities to acquire and improve literacy skills in order to become self-sufficient and to participate effectively as Glacial Lakes Cnn =,urtiu n productive workers, family members, and citizens. A certified teacher is in the room to meet the needs of learners four days a week. Our schedule includes both daytime and evening hours, and provides the opportunity for a total of 24 instructional hours weekly for students. Hutchinson ABE offers programming twelve months a year. We launched a new website in November 2019 at www.hutchadulted.edu 97 This year has been anything but "normal". We stopped in -person classes on March 16, 2020, and have been working with students remotely. Our delivery system has been creative, flexible, and adaptive to student needs. Teachers were assigned a caseload of students and checked in with them regularly to assist with lessons, test scheduling, and academic guidance. We moved to a complete online delivery system, which has been a challenge for teachers and students. Teachers are to be commended for stepping up to these challenges and using their personal computers, cell phones, Wi-Fi, printers, and other office supplies to do their jobs. Classes are offered through Zoom, Google Classroom, and independent study plans are created for students working on distance learning. Many students are making academic progress, but remote instruction has been very difficult for our English language learners. One of our biggest struggles has been access to technology and Wi-Fi for our students. We received a generous $3,000 grant from the Burich Family Foundation last spring to purchase technology to lend to students. Currently, we have 5 iPads and 8 laptops with webcams that students may check out and use at home. This year, the state shifted the reporting year to match the federal reporting period. We used to report our academic year from May 1-April 30, but now report from July 1-June 30. Because of the significant changes due to the pandemic, the state has temporarily lifted academic testing requirements for students and will be using pre -pandemic contact hour data to calculate funding. We continue to build on relationships with groups in the community including the public library, employers, and community organizations. ABE is a valuable component to Hutchinson's Community Education program, meeting the needs of many individuals from the surrounding area by making them better family members, employees, and citizens. Shari Brunes manages the Hutchinson Adult Education program. Ann Trochlil serves as the Glacial Lakes ABE Consortium Program Manager. The Hutchinson teaching staff currently includes: Joyce Evenski, Barb Haugen, and Mary Horrocks. For the 2019-20 academic year (July 1, 2019 to June 30, 2020), 175 students attended for a total of 4,888 contact hours. Students who attend 12 or more hours are considered "participants". Hutchinson ABE had 84 participants for the year. These numbers follow a downward trend that the entire state is seeing in adult education. Pre -pandemic, we primarily attributed this to low unemployment numbers. Currently, the average ABE student attends for 28 hours, which is up from last year. Overall, we have fewer students, but they are working with us longer than in previous years. ABE Data Summary Information: Total Enrollees 175 262 in 2018-19 Total Hours 4188 21 % decrease Total Participants 84 Must attend 12+ hours Ph Total GED Earners 22 • 0 ECFE • •4a. EARLY CM DHOOD FAMILY EDUCATION inability to pay. Early Childhood Family Education, Submitted by Mar#ean Storiie Early Childhood Family Education (ECFE) offers a variety of class options for families during the Hutchinson Public School District's school year with sibling care available for all day time classes as well as a sliding fee scale and scholarships that support and encourage families of all income levels to participate in our classes. NO family is ever turned away due to ECFE classes include separating & non -separating classes as well as parent only classes, family events, special one-time classes. New offerings this school year include online parenting classes, home daycare visits where our staff and curriculum go to the provider's home, and summer classes. ECFE recognizes and supports parents/guardians as a child's first and most significant teacher. Our mission is to strengthen each family unit through education and support while providing the best possible environment for healthy growth and development of their child. During the 2020 school year, our numbers were drastically reduced due to the need to close our program with the onset of the Covid-19 virus. We also had to suspend all collaborations in March with limited virtual collaborations that were re-established in the fall of 2020. Our program was restored in the fall of 2020 with limited programming due to the Governor's guidelines and the need for distancing between each family in any class offering. We were able to complete a short 6-week program for families with children ages birth through age 5 before Covid-19, once again, struck hard in our county as well as in our state. This strong uptick in positive cases, worried families in our programming, and we had most families choose not to return for the second half of our fall programming. With only two families registered for the next 6-week series of classes, we had to cancel our programming until we were able to safely reopen our classes to families, following our district and state guidance. Our program is set to reopen on February 1, 2021, shortly after our elementary students are back in person into both West and Park Elementary Schools. We look forward to being able to support our youngest learners and their parents while following all necessary guidelines for the health and safety of our families and staff. 2020-21 Goals & Objectives Community Education Goals: • Offer new experiences throughout the year for multiple age levels and current trends following District and state guidance • Restore partnerships while targeting community needs and wants • Restore and maintain healthy relationships with instructors, customers, and staff • Participate in Minnesota Community Education Association (MCEA) continuing education training and classes, in person or via Zoom • Restore and promote awareness of PRCE activities through Facebook, websites, brochures, flyers, and in person • Maintain, revise and organize new and changing areas within the school district online reservation system, rSchool Today • Maintain fluidity in programming and job assignments Adult Basic Education Goals: Submitted byShari &uses • Reach out to learners in the community in need of ABE services; ongoing • Train staff in Zoom and other tools to engage with students online • Develop online delivery strategies for our learners • Participate in the High School Equivalency Test Selection Stakeholder Working Group • (When we return to in -person programming) Pretest and posttest students to successfully meet MN ABE goals of 60% of students achieving a gain of at least one academic level • Develop grants with partners to assist students as they explore career pathways; ongoing • Provide distance learning (online) opportunities using state approved platforms; ongoing • Design an orientation process for students using distance learning • Offer digital literacy classes for CareerForce clients to empower them in their job search and increase employability; ongoing • Collaborate with Ridgewater and CMJTS to offer adult training and certifications • Partner with Head Start and ECFE/Family Literacy parents to earn a GED or with other educational needs Early Childhood Family Education Goals: SubmittedbyMaryStoriie • Maintain ongoing quality in our ECFE programming • Restore collaborative efforts with other local community agencies and businesses • Continue ongoing assessments of our programming • Continue to evaluate and update parent and child class curriculum • Restore collaborations with local preschools, daycares and in -home daycare providers • Continue registration collaboration with PRCE to streamline the process for our families • Continue to distribute new Early Childhood Screening postcard to families; our Welcome Baby postcard to parents of a newborn; our free baby bucket that contains a hardcover children's storybook, a free ECFE baby class and other local businesses information and/or gifts • Continue our marketing efforts through our new ECFE trifold and Facebook page • Continue to evaluate current class trends through participant surveys and discussions within our collaborative groups and adjust class offerings as needed 100 2019-20 Activities 0 Spring 0 � 17 216 Winter 7g 39 417 Fall 6 J, 1 41 Stxnme r 48 - — - ---�— _ _ 987 54 0 200 400 600 800 1000 1200 • Enrdlment ■ Held ■ Offered 9a 80 70 60 50 40 30 20 10 0 Middle School Sports —FY20, FY19, FY18 CmPrlson — CA 6\* C Ot 222 101 Event Center/Senior Center Programming/Adaptive Recreation 2020 Accomolishments • Senior knitting project - January • Mini -golf day fundraiser/programming - March • Senior ZOOM - SAIL and knitting groups • Drop location for Lion's Club recycling of hearing aids and eyeglasses • Host location for large group event - September fundraiser followed protocol • Investigate fees to have monthly newsletter printed in color - not well received/cost • Enhance the vestibule for a better "first impression" - completed October • Add an electronic charging station - deemed unnecessary • Co-sponsor with community service group Fare for All - February & March indoor, June & August outdoors • Update audio in great room - received bids for future improvement • MAJOR cleaning/repair - entire facility Narrative The past year has been challenging in every part of our lives and that is certainly true for the Event Center, Sr. Programming, and the Adaptive Recreation program. January of 2020 looked very promising both in the number of event center bookings and increased senior programming participants. The current health situation drastically set back all momentum the center gained after years of effort to rebuild rentals and increase participation of the %%younger" senior. Due to the great room's flexibility, several rentals were able to be adjusted by placing them in larger spaces. Events that could not be adjusted within the CDC meeting guidelines were refunded or transferred to future dates. Because senior citizens and adaptive recreation participants were the most vulnerable, all senior activities were suspended immediately. The outlook for rentals in 2020 was so promising. A dozen new clients had dates booked, 18 clients/organizations had their annual meetings reserved, another 19 different clients had multiple dates booked throughout the year, and a strong number of weddings/private events were confirmed. As the year progressed, additional rentals were anticipated. Due to COVID-19 restrictions, 225 bookings were cancelled. Following strict health guidelines, 174 rentals were held. Several city departments moved meetings to the Event Center so they could still meet while following restrictions. The Event Center was chosen as the ISD 423 Childcare location, while the hybrid model was in use for the 2020-2021 school year. During the month of September and a partial week in November, the center was set-up classroom style for over 60 children in grades K-5. The Event Center was able to accommodate other business meetings while the childcare program was in progress. With everyone's cooperation, the Event Center was able to successfully accommodate all meetings. 102 During the shelter in place time, staff were actively cleaning, organizing, and updating the facility. With the benefit of not having the full great room in use, we were able to tackle cleaning projects that required room access for multiple days. All 155 tables and 550 chairs were lined up and cleaned. The complete scrub down of ceiling vents, light fixtures, walls and carpets was accomplished. All 15 sections of staging were brought down for repairs and thoroughly cleaned, two storage areas were cleared to clean and repaint floors, the 9x12 screens were cleaned, ceiling tiles in the coat room and entry way were repainted, other walls were textured and repainted. Numerous other cleaning and repair projects were completed. Senior programming ended abruptly on March 16. This age group was the target population that COVID-19 affected the most making alternative programming necessary. The SAIL program (exercise group), sponsored by RSVP, developed a zoom program that anyone could join. With weather conditions being favorable, the Kayaking program planned numerous outings. Using the zoom platform, book clubs and the Knitting group were able to continue to meet. McLeod County nurses, adhering to strict guidelines, were able to temporarily resume the foot care program. Mid -October, using social distancing and requiring masks, a speaker was able to have a Railroad presentation. Even though some programming was still able to proceed, the center had numerous requests as to when seniors could return for indoor activities. Staff researched other senior centers, visited a site, developed a safety plan using CDC guideline, and planned to reopen programming the second week in November. At this time, the number of COVID-19 cases skyrocketed and the plan was immediately dropped. Hopefully COVID cases will drop and a vaccine will be available so the center will be able to cautiously reopen with limited programs. Due to COVID restrictions, the Adaptive Recreation program was cut short on March 16. Even if precautions could be secured, the vulnerability of this group did not allow for any programming. Staff are hoping this activity can safely resume fall 2021. To be competitive in 2021 as a rental venue for both business and private rentals, staff must focus on making social networking a priority. The square footage of the Event Center creates an advantage by being flexible and able to provide a variety of set ups and still be within guidelines. Obiectives for 2021: • Utilize Facebook to promote weekly senior activities and business rentals • Coordinate business meetings with the possibility of having the school district childcare here during hybrid learning • Mini -golf day fundraiser/programming - date determined by health guidelines • Continue to collaborate with health professionals to offer different seminars for seniors - April • Open house for Senior Center - plan for the holiday time frame depending on current health guidelines • Host senior fundraiser - date determined by health guidelines • Develop a plan for flexibility in senior programming to accommodate any health restrictions/guidelines • Update audio in great room - add to long range city improvement budget 103 Facility Use - *Rentals *Senior Programs *Adaptive Recreation 2500 2000 1500 1000 Soo 0 ell _ Event Center Rentals Sr. Program/Akdap Rec Total 20181 470 1,579 2,049 2032 419 1,452 1,871 2020 164 _ 289 453 Senior Programming & Adaptive Recreation Participation 18,000 16,000 14,000 12,000 10,000 j 8,000 6,000 4,000 2,000 TOTAL Fellowship Service AR Participants Participation Programs Pro rams _ - 2018 26,036 10,061 4,875 1,160 2019 24,090 8,632 4,444 964 L 2020 3,397 2,374 848 175 25 104 Planning/Building/Zoning Department Primary Services Under the direction of the Planning Director, this department provides long range planning services and reviews land use plans for consistency with the city plans. It also regulates properties to ensure general health, safety, and welfare standards for the community. In addition, it offers services that provide minimum standards to safeguard life or limb, health, property, and public welfare by regulating and controlling the design, construction, quality of materials, use and occupancy, location and maintenance of all buildings within this jurisdiction. Overall Functions include: • Comprehensive Planning ■ Redevelopment Planning ■ Zoning and Subdivision Administration ■ Administration of State Building Code ■ Building Permit Issuance and Reporting ■ Plan Review ■ Commercial and Residential Building Inspections ■ Zoning and Property Maintenance Enforcement ■ Coordination of City Rental Inspection Program ■ Education 105 2020 Accomplishments • Delivered core services through Pandemic. • Implemented safety/security update to the Planning/Building Department front counter area. • Finalized Airport Zoning Amendments with City and McLeod County (Hutchinson Area Joint Planning Board). • Provide staff and expertise for the Hutchinson Planning Commission and Hutchinson Area Joint Planning Board. • Assisted with City marketing and branding initiative. 2021 Planning/Zoning/Building Department Overview • Local Construction Activity has been strong despite Pandemic. • Unsure of long-term economic impacts of Pandemic. • Hopeful that construction activity remains strong as things return to "normal". • Staff will be working with a consultant on a "Growth Area Study" to identify and develop more detailed plans for future residential and commercial growth in Hutchinson. • Expected Projects o New Police Department o Civil Air Patrol Project o Century Court West — additional buildings o Park Elementary Renovations o Continued Residential Development 106 PLANNING Primary Services Overview — Planning and Zoning Department staff provide a variety of customer services, coordination, and review services, including processing and reviewing of land use applications. The Department provides long range planning services and reviews land use plans for consistency with city plans. Demographic information, as well as projections about population growth are monitored and planned for by this department. The Department also drafts policies and revises ordinances to implement the goals of the City regarding growth management and development practices. The Department works closely with the Engineering, Housing and Redevelopment, and Economic Development Departments. Zoning is the regulation of property to ensure general health, safety, and welfare standards for the community. The Zoning Department assists residents and applicants with zoning requests, development requests and flood plain information. Staff coordinates efforts to communicate with the property owner or developer by arranging pre -development meetings ""up -front" to get questions answered at the beginning of the project. Department staff issues applications for Conditional Use Permits, Variances, Rezoning, Annexations, Lot Splits, Platting, and Sign permits. The Planning Department provides the following services. • Planning Commission support • Development Review • Long-range/Comprehensive planning • Special land use and redevelopment studies • Point of contact for lands use and zoning inquiries and property research • Document preparation for land -use decisions, ordinance updates and development decisions • Permanent sign and zoning permit coordination and administration • Building permit review for land use and zoning conformity • Zoning, Subdivision and FEMA Flood Ordinance administration 107 2020 Accomplishments: Reviewed and Processed: • 21 Applications for Planning Commission • 213 City Land Use Applications • 104 zoning reviews of building permits. • 36 sign permits reviewed. • 27 predevelopment/application meetings. 2020 Planning Commission Items o Conditional Use Permit for a Mental Health Facility (outpatient therapy) in a C-5 Zoning District located at 225 3rd Ave NW o Lot Split located at 885 HWY 7 W o Consideration of Adopting an Airport Zoning Ordinance Update o Conditional Use Permit for a Storage Building located at 720 Airport Rd o Preliminary and Final Plat for White Hawk Village Second Addition o Conditional Use Permit and Site Plan for Improvements to West Elementary School located at 875 School Rd SW o Lot Split located at 1055 Dale St SW o Modification to the Development Program for Development District No. 4 and a Tax Increment Financing Plan for Tax Increment Financing District No. 4-21 and that it Conforms to the General Plans for the Development and Redevelopment of the City. o Site Plan for 1285 HWY 7 W o Preliminary/Final Plat, Vacation of Easement, and Site Plan at 327 and 479 HWY 7 E o Site Plan for 1105 Benjamin Ave SE o Site Plan for 225 HWY 7 W o Final Plat for West Elementary School located at 805 and 875 School Rd SW o Conditional Use Permit for a Metal Fabrication Shop in an I/C Zoning District o Variance to Reduce a Side Yard Setback located at 1891 West Shore Dr SW o Preliminary and Final Plat for Hahn's Addition to Maryview o Conditional Use Permit for Outdoor Storage in an I/C Zoning District located at 845 HWY 7 W o Conditional Use Permit for Shoreline Work in an Easement Area located at 1830 West Shore Dr SW 108 BUILDING DEPARTMENT Primary Services Overview of Building Department - MN Rule 1300.0030 states that the purpose of the MN State Building Code is to establish minimum requirements to safeguard the public health, safety and general welfare, through structural strength, means or egress facilities, stability, sanitation, adequate light and ventilation, energy conservation, and safety to life and property from fire and other hazards attributed to the built environment and to provide safety to firefighters and emergency responders during emergency operations. The code applies to the design, construction, addition, alteration, moving, replacement, demolition, repair, equipment, installation, use and occupancy, location, maintenance, and inspection of any building, structure, or building service equipment in a municipality. The code includes among other provisions: The MN Building Code, the MN Residential Code, the MN Conservation Code for Existing Buildings, the MN Floodproofing Regulations, the MN Accessibility Code, the Prefabricated Structures Code, the Industrialized/Modular Buildings Code, the MN Plumbing Code, the MN Commercial Energy Code, and the MN Residential Energy Code. The purpose and scope of the MN State Building Code clearly convey the complexity and significance of building code administration. The practical administration of the code includes education, communication, plan review, correspondence, permit administration, field inspection, and enforcement to ensure the purpose of the code is accomplished throughout the breadth of its scope. Under the direction of the Planning Director and the Building Official, protective inspections provides the following services: o Plan Review for residential, commercial properties and State licensed facilities o Clearinghouse for the issuance of building, mechanical, plumbing, erosion control, grading, and sign permits. o Field Inspections o Enforcement of building, plumbing, and mechanical codes (i.e. new and existing building construction for fire, life, health and safety) o Education of homeowners and contractors on the building code, permits, and processes. 109 2020 Accomplishments o Provided plan review and building inspection services through the Pandemic with minimal service interruption. o Adjusted service delivery model as Pandemic dictated. o Utilized technology to complete virtual inspections. o Educated property owners regarding permit requirements, licensed contractors and state building codes o Provided Inspection and plan review services: ■ Prince of Peace ■ Goebel Fixture ■ Marshall's ■ Armory Lighting Improvements and Fence ■ Pizza Ranch 0 South Dale Apartments ■ Art's Place 0 Northstar Counseling Center ■ Snap Fitness MRite Way Conveyors ■ Rec Center M West Elementary ■ Hutchinson Evangelical Free Church N Dollar General ■ HHS Softball Fields & Scoreboards & ■ Century Court West Apartments Bleachers N Main Street Sport Bar 110 Number of Permits Issued 2010 Though 2020 2500 2000 1962 1500 1075 1000 946 879 788 779 788 839 747 500 0 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 ill 80 70 60 50 40 30 20 10 0 4000 3500 3000 2500 2000 1500 1000 500 0 CONSTRUCTION VALUATION MILLION $ VALUATION 2010-2020 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2010 — 2020 Total Building Inspections 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 112 New Dwelling Unit Construction 40 35 30 25 20 15 10 5 0 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Staff has researched recent trends of new residential construction in this region by surveying other communities in the area with populations similar to Hutchinson in an effort to attempt to verify if the level of new residential construction activity in Hutchinson is common to the surrounding regions. The majority of similarly sized communities in this region indicate construction trends similar to what Hutchinson has experienced in recent years. As may be expected, communities that are metropolitan suburbs or regional hubs have experienced higher total volumes of construction. However, the overall trend of construction activity in the surveyed region is very similar between communities. 90 80 70 60 50 40 30 20 10 0 OJ�a\o a�\ a�yra\\ \\o J\ic �\e\a `o-,a 2016 2017 2018 2019 ■ 2020 113 Rental License Program The City adopted the rental program in 2008 and the Planning/Building/Zoning Department took it over from the Fire Department in 2014. The rental inspection program data suggests that most property owners/managers are planning and preparing for the inspections. Staff are happy to educate new rental property owners and new managers who are not familiar with the expectations of the rental program. Most experienced property owners are actively checking units ahead of time and preparing them prior to the inspection. They are making repairs to improve the general condition of the units and this greatly reduces the likelihood of major violations and subsequent enforcement action. City inspectors are now being viewed as a resource to help the business operate successfully and the tenants express the support they receive when there are problems or concern that go uncorrected. The Pandemic paused the rental inspection program in 2020 due to State guidelines on entering occupied dwellings for inspections. Staff was able to complete a portion of the inspections in January, February, and March before things were shut down due do the Pandemic. Rental unit inspection will resume in 2022 as the rental unit inspections are on a 3-year rotation and it makes the most sense to start with a new year versus mid -year. 114 ADDENDA CITY OF HUTCHINSON COUNT OF B UILDINGIPL UMBINGIMECHANICAL PERMITS ISSUED AND VALUATION 2020 Total Number Inspections 2,275 Building Permits Issued by Type Year to Date Number Permits & Valuation Commercial new 5 - $3,770,386 Commercial Additions/ Remodels 89 - $22,123,067 Industrial new 2 - $3,333,920 Industrial Additions/Remodels 1 - $246,500 Fire Sprinkling 47 - $692,549 Total New Residential Units (Single Family, twins, townhomes 36 - $7,582,886 Residential misc. (additions, repairs, remodels, etc) 144 - $1,187,800 Set fee permits (reside, reroof, window replacement, misc.)* 515 HRA Building Permits 0- $0 Waived Fees 0- $0 Subtotal Building Permits: $38,937,108 Mechanical 178 - $2,495,764 HRA Mechanical 0 - $0 Plumbing* 137 HRA Plumbing 0 Total Permits issued and valuation 1,154 - $41,432,872 *Set fees not included in valuation Year -End Report — 2020 Planning/Zoning/Building Department - Page 11 115 Yearly Permit and Valuation Totals YEAR TOTAL NO. OF PERMITS TOTAL VALUATION 2020 Building 839 $38,937,108 Mechanical 178 $ 2,495,764 Plumbing 137 $ $41,432,872 2019 Building 747 $42,560,147 Mechanical 198 $ 3,955,457 Plumbing 92 $ $46,515,604 2018 Building 1075 $40,161,512 Mechanical 239 $ 4,147,765 Plumbing 110 $ $44,309,277 2017 Building 1962 $60,949,672 Mechanical 232 $ 6,912,447 Plumbing 97 $ $67, 862,119 2016 Building 788 $18,429,091 Mechanical 206 $ 1,000,062 Plumbing 94 $ $19,429,153 2015 Building 865 $13,690,216 Mechanical 166 $ 1,247,905 Plumbing 78 $ $14,938,121 2014 Building 779 $12,378,612 Mechanical 219 $ 1,821,629 Pluming 83 $ $14,200,241 2013 Building 879 $14,099,677 Mechanical 190 $ 898,781 Plumbing 70 $ $14,998,458 2012 Building 946 $ 6,670,152 Mechanical 168 $ 1,183,714 Plumbing 68 $ $ 7,854,157 2011 Building 919 $ 6,438,050 Mechanical 175 $ 2,240,584 Plumbing 55 $ $ 8,678,634 2010 Building 788 $25,935,474 Mechanical 244 $ 767,772 Plumbing 74 $ 69,300 1106 $26,772,546 • Special permits are fixed fee permits for residential reshingle, resides, window replacements, and excavations, signs, manufactured homes, fences, moving, demolitions, decks, residential sheds, and fire sprinkler permits. Year -End Report — 2020 Planning/Zoning/Building Department - Page 12 116 New Residential Construction YEAR HOUSING TYPE BUILDINGS UNITS CONSTRUCTION COST 2020 Single Family Dwelling 36 36 $ 7,582,886 2019 Single Family Dwelling 23 23 $ 5,027,559 2018 Single family Dwelling 34 34 $ 6,486,684 2017 Single Family Dwelling 25 25 $ 4,972,795 Twi nhomes 1 2 373,104 $ 5,234,899 2016 Single Family Dwelling 24 24 $ 4,722,278 Twi nhomes 3 6 895,100 $ 5,617,378 2015 Single Family Dwellings 20 20 $ 3,623,304 2014 Single Family Dwellings 23 23 $ 4,770,652 2013 Single Family Dwellings 12 12 $ 2,378,254 2012 Single Family Dwellings 5 5 $ 935,140 2011 Single Family Dwellings 4 4 $ 852,053 2010 Single Family Dwellings 7 7 $ 1,156,000 Year -End Report — 2020 117 Planning/Zoning/Building Department - Page 13 2020 Construction Activity NEW CONSTRUCTION STARTS Valuation New Homes $ 7,582,886 Rite Way Conveyors 3,670,920 HHS Bleachers/Scoreboards 1,375,700 Lighthouse Counseling Center 477,556 Century Court West (bldg. 4) 1,720,666 Dollar General 775,684 Detached Garages 115 4th Ave NW 25,548 911 Neal Ave SW 9,210 415 Erie St SE 22,900 831 Main St N 18,000 907 Lewis Ave SW 27,060 115 Erie St SE 15,500 440 Grove St SW 24,830 905 Carolina Pkwy NW 12,376 628 Main St S 27,933 820 Dale St SW 18,622 Total New Construction $15,805,391 91`,I�,14:163/_1W_1►II1Ik,I4 3INF_1W_11711111107►1I_1►111:1=1`,101114%' West Elementary Addition 12,331,207 Prince of Peace Addition 2,306,495 Marshalls Remodel 1,500,000 3M (reroof) 1,089,595 Rec Center 879,000 Dale Street Apartments 613,490 Main Street Sports Bar Addition 250,000 MN Specialty Yeast (misc) 246,500 Goebel Fixture (office remodel) 200,000 Armory (misc) 170,000 Cornerstone Commons (tenant remodel) 153,000 Pizza Ranch (remodel) 150,000 Total Addition and Remodel Work $19,889,287 All Other Commercial/Industrial Work 1,564,060 All Other Residential Work 985,821 Mechanical 2,495,764 Plumbing 0 Fire Sprinkler 692,549 Total Construction Valuation $ 41,432,872 Year -End Report — 2020 Planning/Zoning/Building Department - Page 14 118 City of Hutchinson New Housing Starts 2020 Site Address Sub Type Owner Name Valuation Contractor Issued Date 1332 Southfork Dr SE Single Family Castle Gate Construction Inc $218,301 Castle Gate Construction 01/02/2020 1311 Southfork Dr SE Single Family Castle Gate Construction Inc $221,990 Castle Gate Construction 01/08/2020 1260 Denver Ave SE Single Family Betker Builders $183,234 Betker Builders 01/16/2020 126 Detroit Ave SE Single Family Betker Homes Construction $212,488 Betker Homes Construction 01/21/2020 1305 Southfork Dr SE Single Family Castle Gate Construction Inc $227,863 Castle Gate Construction 01/30/2020 177 Detroit Ave SE Single Family Betker Builders, LLC $205,292 Betker Builders, LLC 03/02/2020 1365 Southfork Dr SE Single Family Castle Gate Construction Inc $229,529 Castle Gate Construction 03/02/2020 193 Detroit Ave SW Single Family Utecht Construction $229,335 Utecht Construction 03/16/2020 1353 Southfork Dr SE Single Family Bruce Naustdal $290,163 Bruce Naustdal 03/20/2020 975 Texas Cir NW Single Family Bruce Naustdal $175,555 Bruce Naustdal 03/27/2020 134 Detroit Ave SE Single Family Bruce Naustdal $185,000 Bruce Naustdal 04/28/2020 1368 Bradford St SE Single Family Betker Builders, LLC $214,013 Betker Builders, LLC 05/11/2020 182 Detroit Ave SE Single Family Tim & Julie Johnson $213,033 Betker Homes Construction 05/21/2020 55 North High Dr NE Single Family Mark & Connie Runke $195,843 Tony Fratzke Construction 05/21/2020 404 Grant Ave SE Single Family Castle Gate Construction Inc $231,700 Castle Gate Construction 05/27/2020 545 3`d Ave SW Single Family Bonnie Jensen $192,249 First Class Builders 05/27/2020 198 Detroit Ave SE Single Family Betker Homes Construction, LLC $252,793 Betker Homes Construciton, LLC 07/24/2020 1028 Whiteowl Trl SW Single Family Bonneville Land & Cattle $189,545 Bonneville Land & Cattle 07/10/2020 1036 Whiteowl Trl SW Single Family Bonneville Land & Cattle $189,545 Bonneville Land & Cattle 07/10/2020 1044 Whiteowl Trl SW Single Family Bonneville Land & Cattle $189,545 Bonneville Land & Cattle 07/10/2020 1052 Whiteowl Trl SW Single Family Bonneville Land & Cattle $189,545 Bonneville Land & Cattle 07/20/2020 1060 Whiteowl Trl SW Single Family Bonneville Land & Cattle $189,545 Bonneville Land & Cattel 07/20/2020 1068 Whiteowl Trl SW Single Family Bonneville Land & Cattle $189,545 Bonneville Land & Cattle 07/20/2020 1076 Whiteowl Trl SW Single Family Bonneville Land & Cattle $189,545 Bonneville Land & Cattle 07/20/2020 1084 Whiteowl Trl SW Single Family Bonneville Land & Cattle $189,545 Bonneville Land & Cattle 07/20/2020 157 Eau Claire Ave SE Single Family Tom Kloss $223,178 First Class Builders 08/18/2020 108 Denver Ave SE Single Family Betker Builders, LLC $203,820 Betker Builders, LLC 08/24/2020 915 Texas Cir NW Single Family Bruce Naustdal $173,921 Bruce Naustdal 08/27/2020 118 Eau Claire Ave SE Single Family First Class Builders $174,953 First Class Builders 09/02/2020 110 Detroit Ave SE Single Family Janet Betker $229,487 Janet Betker 09/28/2020 1329 Southfork Dr SE Single Family Castle Gate Construction Inc $227,011 Castle Gate Construction 09/30/2020 188 Denver Ave SE Single Family Betker Builders, LLC $214,448 Betker Builders, LLC 10/16/2020 1145 Cheyenne St SW Single Family Bernie McRaith $197,663 Dennis Kahl Contracting 10/27/2020 340 Ottawa Ave SE Single Family Ronny & Ann Wendorff $282,281 Betker Builders, LLC 10/29/2020 134 Eau Claire Ave SE Single Family Beterk Homes Construction, LLC $237,061 Betker Homes Construction, LLC 11/02/2020 1317 Southfork Dr SE Single Family Castle Gate Construction Inc $224,322 Castle Gate Construction Inc 12/04/2020 New Construction Count 36 Total Valuation $7,582,886 Year -End Report - 2020 119 Planning/Zoning/Building Department - Page 15 Vacant Lots - January, 2021 Addition Zoning Year Availability Fairway Estates Addition R - 1 - PD 1999 5 Lots Park Meadows Addition R - 3 2005 2 Lots Bridgewater Estates Addition R - 1 2000 15 Lots Island View Heights Addition R - 2 - PD 2004 10 Lots Ravenwood West Addition R - 2 2005 3 Lots Summerset Addition R - 2, R - 3 2005 50 Lots Southwind Addition R - 2 2003 0 Lots Southfork Addition R - 3 - PD 2004 22 Lots Kottke Court Replat to RiverPointe Villas R - 2 - PD 2008 10 Lots Santelman's Addition R - 3 - PD 1993 4 Lots Stearnwood Addition R - 1 2004 3 Lots Ravenwood R - 3 1999 0 Lot Hunter's Ridge Addition R - 2 2004 0 Lot Fraser Subdivision Addition R - 2 2005 1 Lot Excelsior Addition R - 2 2007 3 Lots Hellands Sixth Addition R - 2 1984 5 Lots White Hawk Village R - 3 2014 0 Lots Total 133 Lots Year -End Report — 2020 Planning/Zoning/Building Department - Page 16 120 Police Department About the Department Department Staff — As of December 31, 2020 24 Sworn Officers 20 Civilian Staff 1 Police Chief 1 Lieutenant 4 Patrol Sergeants 1 Investigative Sergeant 12 Patrol Officers 1 General Investigator 1 Child Protection Officer 1 School Liaison Officer 1 Drug Task Force Agent 3 Full-time Dispatchers 4 Part-time Dispatchers 3 Full-time Hospital Security Fleet — As of December 315t, 2020 0 4 5 Part-time Hospital Security 1 Community Service Officer 2 Police Administrative Specialists 1 Evidence Technician 1 Part-time Patrol Officer 1 Police Chaplain !a 2 4 6 8 10 12 14 ■Marked Squads N Unmarked Squads ■SWAT Vehicles ■Trailer 121 2020 Crime Statistics Part I Crime The FBI classifies Part 1 crimes as aggravated assault, arson, auto theft, burglary, larceny, murder, rape and robbery. The Hutchinson Police Department's 2020 Part I crimes are all down or stayed the same compared to 2019, with the exception of murder. In 2020, 250 there was an overdose in a local convenience store bathroom and charges were requested for 3rd degree homicide on the individual who sold the 223 deceased person the drugs. The calls for service were down by almost 2500 200 2 for 2020 compared to 2019. Arrests were significantly down compared 2019 which is consistent with most of the 2020 Part I crimes. 2020 vs 2019 Comparison 150 2020 2019 Calls for Service 17,549 20,042 Arrests 360 458 100 50 32 26 13 1111 14 13 0 I 10� I 10 r� 0■ hyaJ\� Ptyoo `r� c�a� eg-J atGJta�c �aQ� o�ec` 00 0J ��o PQO ■ 2020 ■ 2019 122 Part II Crimes Part II Crimes are "less serious" offenses and include: Simple Assaults, Forgery/Counterfeiting, Embezzlement/Fraud, Receiving Stolen Property, Weapon Violations, Prostitution, Sex Crimes, Crimes Against Family/Child, Narcotic Drug Laws, Liquor Laws, Drunkenness, Disturbing the Peace, Disorderly Conduct, Gambling, DUI and Moving Traffic Violations. The Hutchinson Police Department's Part II crimes were similar to 2019, with Drunkenness, Drug Abuse Violations, and Disorderly Conducts/Disturbances being higher than the previous year. 140 125 120 ilk 112 02 100 9 9 80 60 40 20 0 e C�9 9y aJ��y\ P�Jye Ot 0 ae y0 O` 9-2 8 633 �9 25 1 1$ 71 8 00 00 ' 00 33 3 *2 Ww \ac2 ` J��eo9 yyaJ oQe� ae\�y e�Qoe�e9 Coa r Q� J��t` � �1b �etiti o°tee �`QJo 4! Qtoy� a+0 \eP e �O 1<o ago P°O e het`y O ■ 2020 ■ 2019 123 Patrol The patrol division of the Hutchinson Police Department is the backbone of the department. Many community members only ever have contact with a patrol officer. The patrol officer is the face of the entire department. Our patrol officers interact with community members when they respond to calls for service, take reports on incidents that have occurred, patrol neighborhoods, enforce traffic laws and engage at community events. Our patrol officers also conduct criminal investigations by interviewing victims and suspects, reviewing video surveillance and collecting evidence. Our patrol officers are very well trained in many areas, including DWI detection and enforcement, mental health crisis, first aid and CPR. They work closely with businesses on shoplifting and fraud incidents. The department has 12 full-time officers and 1 part-time officer assigned to the patrol division. This area is led by 4 patrol sergeants. This year was a very unique year due to the changing city dynamics caused by the Covid-19 pandemic and the subsequent Stay -at -Home order. Officers adapted to these changes and still provided service to the community they were sworn to protect. During the 2020 year, officers arrested 52 people for DUI's. This was DUI's up slightly from 49 DUI arrests in 2019. These DUI's are not all alcohol DUI's, some of the DUI's are a result of drugs. As a result of these DUI's, The Hutchinson Police Department forfeited 13 vehicles and 1 49, 52 motorcycle. ■ 2020 ■ 2019 176 Verbal Warnings 176The officers initiated 2394 traffic stops during 2020. Of those traffic stops, 1763 were verbal warnings and 631 resulted in citations. Citations 631J �$ Verbal warnings issued in 2019 and 2020 were almost the exact same. Citations were 0 500 1000 1500 2000 down by 261 for 2020. 2019 ■ 2020 In 2020, officers responded to 297 accidents. Of those AL 297, officers completed 190 state crash reports. There were 32 personal injury crashes, 22 hit and run crashes, Property Damage Crashes 136 and 158 property damage crashes. Of the 297 crashes, personal Injury Crashes 32 107 required no officer assistance or minor damage and a state crash report wasn't required. Hit and Run Crashes 22 No Report 107 124 Statistical Information The Hutchinson Police Department responds to calls for service twenty-four hours a 1200 day and seven days a week. The busiest 1000 time frame for the 800 officers in 2020 starts at approximately 600 10am with a decrease 400 at noon, then picks up around ipm and 2pm zoo then slowly tapers 0 back down. Calls by Month Calls for Service by Hour m v Ln W r, W m o .1 N m .-i .-i .-i .-i .-i .-i .-i N N N N 2000 1846 1800 1594 1654 2572 1554 1600 1477 14 14P7 127� 1333 1400 1i00 11 3 1200 1000 800 600 400 200 0 ,acJaA e��Ja� r PQ�\ �a� ,Jce ,J�� P°�Js� 10' oZ`o��c � h�Q �o Qe Friday was the busiest day of 3000 the week for calls of service 2500 2085 for The Hutchinson Police 2000 Department. Wednesday was 1500 close behind Fridays and 1000 Sundays were the slowest day 500 for calls of service. 0 January started out busy for the Hutchinson Police department with our highest calls for service that month. Then the calls for service slowly decreased. The calls for service increased again in June then slowly decreased again for the remainder of the year. Calls by Days of the Week 2588 2592 2654 Z409 2778818 i 2232 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 125 Training Each year the staff of the Hutchinson Police Department participate in various trainings. These trainings allow for staff to stay updated on all current policies, information and technology within law enforcement. The Minnesota Board of Peace Officers Standards and Training (POST) requires officers to complete 48 hours of continuing educations every three years in order to renew their POST license. Emergency Vehicle Operations and Police Pursuits (EVOC) Officers shall demonstrate the knowledge and skill needed to reduce criminal and civil liability when involved in emergency and non -emergency vehicle operations mode. This training must be designed to give officers both skill and decision -making ability so that emergency vehicle operations can be resolved safely and successfully. This will be accomplished with a minimum of eight hours of training, which will include a minimum of four hours of in -vehicle operation. Simulators may be used in addition to in -vehicle and classroom training but will not be used to replace the minimum four hours of in -vehicle training. It is recommended that simulator training be used for decision making training. Field Training The field training process is a 16-week, 640-hour requirement for all new Hutchinson Police Department Officer hires. New officers must show progression in job performance and complete all four phases to pass the field training process and become an independent officer. Patrol Online (PATROL) To help cities reduce losses related to police liability, LMCIT has developed PATROL —Peace officer Accredited Training Online. While PATROL delivers 12 new POST -accredited courses per year, subscribers can earn more than 40 POST credits per year when they also take PATROL training on POST mandates for Use of Force and Crisis Intervention and Mental Illness Crisis; Conflict Management and Mediation; and Implicit Bias, Community Diversity and Cultural Differences. PATROL helps officers stay current on Minnesota legal issues and is based on Minnesota case law. Content is developed with input from police liability experts, insurance defense attorneys, and local law enforcement agencies. Each month, a new course is available for one POST credit. Additional Training for ZOZO; ➢ Handgun and Rifle Qualifications ➢ First Responder Certification ➢ Taser Recertification ➢ BCA Interview and Interrogation ➢ BCA Search Warrants ➢ DMT Training and Recertification ➢ DMT-G Recertifications ➢ Virtual Basic Forensic Interview Training (CornerHouse) 126 Investigations The Hutchinson Police Department Investigations units is comprised of 5 licensed officers and 1 evidence technician. This unit is supervised by a Sergeant. The four officer positions within the investigations unit are; School Resource Officer, Drug Task Force Officer, Juvenile/Child Protection Officer and General Investigator. All of these positions with the exception of the general investigator are rotating assignments which allows all officers to gain valuable investigative experience. E "0' VMW6 —, &_ ":Am The investigations unit offers valuable support to the patrol officers by following up on investigations that require more time than the patrol officers can give to an incident. The investigations unit is able to spend more time gathering information from witnesses, suspects and the courts to help solve the crime. The General Investigator position assists the patrol staff with more complex investigations. The general investigator also works with social services and specializes in working with vulnerable adult cases. The Drug Task Force position is with the Southwest Metro Drug Task Force. This position works with other counties and cities in drug related incidents to get as many drugs and guns off the street as possible. EVID�N�� The evidence technician position maintains the collection of all the evidence and property logged into evidence by all officers. This position also sends evidence to the MN BCA for lab testing for DUI's, drugs, and fingerprinting. The evidence technician also properly stores and preserves all evidence for future investigations and past investigations. 127 School Resource Officer The Hutchinson Police Department is contracted with the Hutchinson School District for the School Resource Officer. The school resource officer position is a 4-year rotating position within the police department. The school resource officer works closely with the Hutchinson High School and Hutchinson Middle School staff and students. The school resource officer has an office within the Hutchinson High School and is in the school buildings daily from 7am to 3pm. The relationship the school resource officer builds with the staff and students is a great asset for the Hutchinson School District and the Hutchinson Police Department. There was a total of 137 calls for service at all the schools in the district in 2020. There were 76 incidents at the High School, 22 at the Middle School, 27 at Park Elementary, and 12 at West Elementary. 128 Child Protection Officer The Child Protection Officer is a position that works closely with McLeod County Social Services on a daily basis. This is a close relationship that we have determined works best to help children and families in the City of Hutchinson. The child protection officer is a 5-year position in the investigative unit. Child Protection Incidents No Action Taken - No Specific Allegations Abuse/Neglect Drug/Alcohol Use Abuse/Sexual Abuse/Physical Abuse/Emotional 0 10 20 30 40 50 60 70 8 The child protection officer also works closely with the BCA and the predatory offender compliance program. This position assures that all the predatory offenders within the City of Hutchinson remain compliant with the BCA. 129 SWAT The Hutchinson Police Department Special Response Team (SRT) partners with the McLeod County Sheriff's Department Emergency Response Unit (ERU) to provide officers for tactical response services. Officers selected to the team receive advanced training to respond to situations needing high -risk warrant services, hostage, crowd control, hostage negotiation, snipers, and critical incidents. The Hutchinson Police Department's Special Response Team includes highly trained officers who use specialized weapons and tactics to handle high -risk situations beyond the scope of the patrol and investigative divisions. Examples of situations for which a SWAT team would be used include high -risk arrests and warrants, barricaded and armed suspects, hostage rescue, crowd control, dignitary protection and disaster response. The team's primary goal is to resolve situations as safely as possible for everyone involved. The joint tactical team operates under the team name, Crow River SWAT. There are approximately 10 officers from each department on the team. The team also includes a separate crisis negotiation team that works with the tactical team to safely resolve these critical incidents. Officers selected and assigned to the team train one day per month on skills and equipment special to the tactical team's mission. In order to be selected officers need to have been an officer for a minimum of 2 years, pass the physical fitness assessment, show proficiency with firearms and defensive tactics skills and have exhibited sound emergency response skills as a patrol officer. 130 High Risk Calls January 5, 2020 - 500 block Hassan St (HPD) Officers were dispatched to a fight in progress. The caller stated people were fighting and one person may have a rifle. Officers responded and established a perimeter. They noticed somebody exit the residence. They were detained, searched for weapons and questioned. They entered the residence and secured it. A couple people were questioned. They determined a fight had occurred between 2 males, but one of them left prior to officers' arrival. An individual did grab a rifle, but it wasn't used in the altercation. The individual that left did not cooperate with the investigation. Officers cleared with no charges. January 8, 2020 - 900 block School Rd SW (HPD) Officers were dispatched to New Century Academy on a threat's complaint. School Administration reported a student copied a threat to the school and students over social media. A suspect was identified and the threat was deemed credible. The schools in the area were put on lockdown. Officers were assigned security details while the suspect was being searched for. The suspect was eventually located and turned himself in. He was later charged with terroristic threats. January 12, 2020 - Hwy 7/Major Ave (MCSO) Deputies initiated a traffic stop on a vehicle. A pursuit ensued and the suspect was seen throwing drugs out the window. The suspect fled to a rural address near Silver Lake. The suspect then fled on foot into the residence. The residence has a history of drug/weapons calls. The suspect was identified by deputies as he fled into the house. They set up a perimeter. They consulted with supervisors and it was determined it was safer to apply for arrest warrant and arrest suspect later rather than risk a deadly force encounter in the residence by making a dynamic entry. The suspect was arrested a few days later without incident and charged accordingly. January 14, 2020 - 1000 block Neal Ave SW (HPD) Officers were dispatched to a call of a disturbance stating there was a person in the hallway of the apartment complex with a gun. The caller did not identify themselves and hung up. Upon officer's arrival they were met by a female who stated she was involved in a verbal domestic. The female's husband was in the apartment and matched the suspect description given by caller. Entry was made to apartment. The suspect was uncooperative, but no firearm was located. The domestic was verbal only and no arrests made. January 15, 2020 - 200 N. High Dr NW (HPD) An individual came into the police station to report threats. The person stated his girlfriend just sent him a text that she was going to kill her child then herself. Officers were sent to the location and made an emergency entry to the residence. The child and suspect were located safe. The suspect was ultimately taken to the ER for a mental health evaluation. The child was placed with Social Services. January 15, 2020 - 20000 block Hwy 7 (MCSO) A threats report was made to the MCSO. The victim stated they were at church with her children. When they went to leave the victim noticed someone wrote "DIE" on her car window. The victim was involved in a domestic situation and currently had an order for protection on the suspect. The suspect had also possibly threatened the victim through social media and may have been seen inside the church by another parishioner. The suspect was not located and investigation continued. March 1, 2020 - 6000 block 207t' St (MCSO) Deputies were dispatched to a residence on shots fired call. The victim called 911 and reported he was just shot in the head by his wife. The caller stated he was able to get the gun away from his wife, but he was injured. Several deputies and officers (under mutual aid) responded. The Crow River SWAT team was activated. Responding officers were able to talk to the victim and he and another male exited the residence. The victim 131 was transported to the hospital. They stated the suspect barricaded herself in a bathroom. They had a brief conversation with the suspect. The suspect stated she had cut herself, but "not good enough". The suspect refused to come out. A reaction team was established and set up in the armor rescue vehicle near the residence. Several attempts and negotiations were made to the suspect with negative results. Ultimately the tactical team breached a bathroom window and threw in a robot to see if the suspect was in there. The robot failed to transmit an image. The team approached again and used a pole camera. They were able to see the suspect in the bathtub not moving. Several commands were given, but no movement was detected. The team made entry into the bathroom and located the suspect deceased. April 28, 2020 - 101' St/ Hennepin Ave (Glencoe) Officers/Deputies assisted St. Paul PD in arresting a homicide suspect on a traffic stop. St. Paul Investigators located the suspect in a vehicle driving towards Glencoe. Once enough officers/deputies arrived in the area, a felony(high risk) traffic stop was conducted. The suspect exited the vehicle and was taken into custody without further incident. They also assisted with a subsequent search warrant of an apartment. The suspect was ultimately transported back to St. Paul. May 30, 2020 - BCA (St. Paul) Crow River SWAT was contacted by a supervisor from the BCA requesting assistance from our team. Specifically, they needed tactical/riot chemical supplies to deal with potential uprisings stemming from the aftermath of a controversial in custody death in Minneapolis. We were able to gather a supply of chemical and less lethal munitions and it was delivered to the BCA. May 31, 2020 - Anoka County Sheriff's Office The Anoka County Sheriff's Department also requested tactical/riot chemical supplies to assist with operations in their county and Minneapolis. Deputy Rolf was able to locate some more supplies for them to assist. May 31, 2020 - State Capitol (St. Paul/Ramsey County) Crow River SWAT responded to the State Capitol to assist St. Paul PD and the Ramsey County Sheriff's Department in securing the facility. Those agencies needed relief as their personnel had duties elsewhere and were also requiring a break. Our team provided overwatch for the National Guard soldiers that were deployed on the perimeter for the overnight shift. (2100-0600 hours) June 2, 2020 - McLeod Courthouse (Glencoe) Several officers and SWAT team members were called to Glencoe to provide security for a planned demonstration at the courthouse. There was some intelligence there could be violence and destruction by some protesters. There was also concern about potential confrontations from "counter -protesters". A response plan and briefing were conducted by the McLeod County Sheriff's Department and Glencoe PD. Hutchinson PD also arrived to assist. The demonstration went on as planned and remained peaceful. No damage or arrests were made. September 3, 2020 - 500 block Monroe St SE (Hutchinson) Officers responded to a report of a suicidal female armed with a handgun. The caller stated there were children in the home with the female. The female sent a video holding the gun and "dry firing" the pistol while stating she was going to kill herself. Upon officer's arrival they contacted the female. She had the loaded pistol in the kitchen and the children were asleep in their bedrooms. She was signed on an emergency hold and taken to the hospital for treatment. September 23, 2020 - 300 block Lake Ave S (Silver Lake) Officers and deputies responded to a disturbance/domestic complaint. Officers had prior knowledge of this residence and situation. Deputy located a victim with blood on their face and stated their spouse assaulted them 132 and fled. The suspect had access to pistols and has been armed in the past. Suspect was ultimately located at a friend's residence and was hiding in the basement. Officer gave commands to come up the stairs, but suspect did not answer. Officers/deputies came up with a search plan and utilized a ballistic bunker. Suspect was ultimately located hiding behind a roll of carpet in the basement. Suspect was taken to jail. October 1, 2020 - 14000 Hwy 7 (MCSO) Deputies responded to a business on a call of a suspicious person armed with a knife. Upon their arrival, they located a person armed with several knives that appeared to be suffering from mental crisis. The suspect barricaded themselves in an office. The business was evacuated and negotiations established. The suspect wasn't making any sense and refused to put down the knives. The suspect started to cut himself. The SWAT team was placed on stand by and negotiators and Mental Health Crisis Team also responded. The Crisis Team was unable to talk the person down and advised they were too psychotic to negotiate with. Negotiators continued to attempt to speak with the suspect. A reaction team was created outside the office and less lethal plan developed. After several hours the suspect eventually got tired and surrendered to law enforcement. He was transported to the hospital. October 14, 2020 - Arlington, MN (Tri-City SWAT) Carver County SO executed a search warrant at a residence near Arlington, MN. Upon their arrival and announcement, the suspect barricaded themselves in the interior of the house. They had prior dealings with the suspect and knew he had weapons and held anti -government ideals. (Sovereign Citizen) The Tri-City SWAT team responded and took over the situation. They called our team to be on stand-by since they believed it may be a long-term deployment and may need to relieve their officers at some point. After a couple hours, Tri-City SWAT advised we were no longer needed to assist. 133 Records Units The records units for the Hutchinson Police Department consists of two full-time employees. The records unit have a variety of tasks and assists the Chief, Lieutenant, investigations, communications, and patrol officers with daily duties. The records unit is an intricate part of the police department. They ensure reports are sent to the City of Hutchinson and McLeod County Attorneys for charges on offenders, dissemination of officer's reports to social services, probation, and citizens who request data. The records department also complete public data requests, permit to purchase handgun applications, monthly statistical data reports to the State of MN, billing for the police department, annual police report and make sure everyone in the police department is current on their required training through the BCA. Code Enforcement — Nuisance Property The Hutchinson Police Department has a Code Enforcement Officer who is assigned all the nuisance properties in the City of Hutchinson. The Code Enforcement Officer is a three-year rotating position. This position maintains the files and speaks to the owners of the properties to Public Records Request 308 Permit to Purchase/Conceal Carry Background Requests from Other Agencies 389 Other Agency Background Requests (Social Services, Probation, Housing and Redevelopment Authority) 199 Permit to Purchase Handgun Applications Processed 315 Open Nuisance Properties 64 43 33 -4_ 2020 2019 2018 try and get the properties in compliance with City of Hutchinson Ordinances. The Code Enforcement Officer also does random checks on these properties to try and determine if work is being performed to get these properties in compliance. If the properties are brought into compliance, the officer will close out the report. If the properties are not brought into compliance within the agreed amount of time, the Code Enforcement Officer then issues a citation or sends a report to the City of Hutchinson Attorney requesting charges against the owner. 134 Hospital Security The Hutchinson Police Department has 3 full-time hospital security officers and 5 part-time hospital security officers. The contract between the Hutchison Police Department and Hutchinson Health went into effect in 2013. This contract provides for a security officer to be on hospital grounds 24/7. The security officer has a variety of job duties while out at the hospital and is a great liaison between the Hutchinson Police Department and Hutchinson Health Employees when assistance is needed.44*,* Hutchinson Health HealthPartners® Ab6i Hospital Security Calls Per Year 1550 1495 1500 1450 1400 1368 1350 1300 1285 1250 1200 1150 2020 2019 2018 135 Axon Body Cameras/Fleet The Hutchinson Police Department implemented Axon body cameras in 2016 with a donation from a local area business. This was a great push in getting AXON body cameras for every officer in the department. Hutchinson Police Department policy states that officers must have their body cameras recording during any call they are dispatched to or come upon. Total Uploads Numberof Videos 20389 Hours of Videos 4259.75 GB of Videos 7368.21 Active AXON Evidence Number of Active Videos 11408 Hours of Active Videos 2842.59 GB of Active Videos 4902.48 Average Per Month Number of Videos Uploaded 1699.08 Hours of Video Uploaded 354.98 GB of Video uploaded 614.02 136 Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Core Services Essential Services (Programs, services and infrastructure without which the city would not survive) • Snow removal & ice control • Street maintenance • Emergency management • Sanitary sewer collection • Storm water/flood management • Wastewater treatment • Water treatment & distribution Critical Services (Programs, services, and infrastructure critical to maintaining essential services or necessary to support essential services) • Bridge maintenance • Engineering services • Forestry operations • Environmental services • Equipment maintenance/Fleet management • Facility maintenance/management • Planning & Development services • Right -of -Way management • Risk management/legal review • Biosolids management • Dam maintenance • Lift stations/wastewater systems maintenance • Meter reading • NPDES regulations • Street sweeping & cleaning • Utility coordination • Utility locating The majority of Public Works services are classified as Essential or Critical services Many of the services classed as Basic Basic Services (Programs, services and infrastructure that significantly improve the quality of life or meet basic needs of the majority of citizens) • Cemetery • Mosquito control • Traffic operations • Trail/sidewalk maintenance • Assessment administration • Infrastructure planning • GIS mapping • Property data management • Transportation planning • Residential leaf vacuum service • Sump pump/drainage Targeted Services (Programs, services and infrastructure that significantly improve the quality of life or meets special needs of a specific subgroup of citizens) • Airport • Alley maintenance • Parking Lots • Public Event support • General customer service Special Services (Programs, services and infrastructure that, If removed, would not significantly reduce the quality of life of citizens) Services and Targeted services either support higher level services or improve the quality of life within the City. 137 • Crow River fountain (not in service) 2020 Public Works Budgeted Expenditures (all depar&nents, CIP) $19,339,240 Engineering Primary services Under the leadership of the Public Works Director/City Engineer, the engineering division provides the following primary services: • Develop, design and deliver public infrastructure projects. • Prepare and administer the Capital Improvement Plan (CIP) and associated financing. • Oversee public improvement construction contracts and funding from outside sources. • Calculate special assessments associated with improvements, assists with administration of assessment records and searches. • Correspond and coordinate with other agencies regarding infrastructure improvements that affect the City. • Review and provide support to development proposals relating to private entities and the City's EDA. • Oversee and ensure compliance with water, wastewater and storm water environmental and regulatory requirements. Workforce: • Kent Exner DPW/City Engr • John Paulson Proj/Env/Reg • Keith Messner Sr Engr Tech • Chad Muchow Sr Engr Tech • Patrice VanderVeen Engr Secretary (111120 to 10112120) • Jocelyn Jacobson Engr Secretary (1011.3120 to present) 2020 Engineering Budget Engineering: $ 487,309 Capital Improvements: $4,592,518 All Funds: $5,079,827 Engineering too°i° Expenditures 90% 80% Salaries & 70% Benefits, 60% 407,079 50% Services -`, Charges, Supplies, 40% 67,930 Repairs, 30% 8,350 20% 10% Miscellaneous, 0% 3,950 Special thanks goes out to Patrice VanderVeen for her dedication to the City of Hutchinson throughout her career. We wish Pat the best in her retirement. We welcome Jocelyn Jacobson and look forward to working with her for years to come. Engineering, under the guidance of the Director of Public Works/City Engineer and in cooperation with other departments, facilitates cost-effective management of the Ci" physical infrastructure to meet the Ci" visioning, goals, policies, ordinances and standards Specifically, this department works to plan and implement improvements that provide a multi -use transportation system and quality utility services (water, sanitary sewer, storm water), while striving to create a functional, connected, clean and healthy environment. 138 Operations & Maintenance: Streets & Roadways, Cemetery, Airport, Storm Water and HATS Facility Primary services Under the leadership of the Public Works Manager, the Operations & Maintenance division provides the following services: • Roadway maintenance • Snow removal & ice control • Distribution system maintenance • Collection system maintenance • Vehicle & equipment maintenance • Forestry operations • Facility maintenance • Cemetery operations • Traffic operations • Street sweeping & cleaning • General services • Administration & training Workforce: • John Olson Public Works Manager • Donovan Schuette Arborist • Bruce Fenske Maint. Lead Operator • Tim Read Equipment Mechanic • Jerome Burmeister Sr Pub Wks Maint Operator • Pete Dehn Sr Pub Wks Maint Operator • Josh Schulte Sr Pub Wks Maint Operator • DeNeil Thompson Sr Pub Wks Maint Operator • Mitchell Thompson Pub Wks Maint Operator • James Trnka Pub Wks Maint Operator • Geoffrey Hansen Pub Wks Maint Operator • Jared Merger Pub Wks Maint Operator • Sonja Muellerleile PW Secretary 2020 0 & M Budgets Streets & Roadways: $1,565,147 Storm Water: $1,394,763 HATS Facility: $ 634,500 Misc.Infrastructure: $ 400,000 Cemetery: $ 132,284 Airport: $ 124,878 All funds: $4,251,572 Operations & Maint. Expenditures 100% Services 90% 80% Charges 1,093,700 70% 60% Salaries & Benefits 50% Capital 1,069,748 Outlay 40% 4U '—' ' �% upP ies. -DepredationRepairs, 30% 615 7 225r 20% De bt Transfers Service 105,000 10%t19.685 I M9scelianeous 0% 43,850 Eric Inselmann Equip Mechanic 1/1/20 — 9/25/20 Tim Read Equip Mechanic 11/30/20— Matt Maiers Sr Pub Wks Operator 1/1/20 — 9/25/20 Josh Schulte Sr Pub Wks Operator 9/26/20— Josh Schulte Pub Wks Maint Operator 1/1/20 — 9/25/20 Geoffrey Hansen Pub Wks Maint Operator 9/26/20 — Geoffrey Hansen Pub Wks Maint Operator 1/1/20 —9/25/20 Jared Merger Pub Wks Maint Operator 01/04/21 — Public Works operations & maintenance is interdisciplinary. Employees regularly work across all divisions on a regular basis The Director of Public Works/City Engineer and the Public Works Manager are the two senior management positions The Management Team consists of them, along with the Water Supervisor, Wastewater Supervisor, and ProjectlEnviron/Regulatory Manager. The Public Works Manager oversees operators, mechanics and technicians involved in day- to-day service provision, operations and maintenance of infrastructure, equipment maintenance and facility maintenance. 139 Water Primary services 2020 Water Budget Under the leadership of the Water water: Supervisor, the Water division provides operations and maintenance services in the following areas: • Water treatment plant operations • Water towers and storage • Water meters • Distribution system maintenance • Response to service interruptions • Coordination with improvement projects • Utility locates • Facility maintenance Workforce: • Eric Levine Water Supervisor • Mike Lien Sr Water Plant Operator • Jim Navratil Water Maint Operator $4,668,274 Water Expenditures 100% 90% 80% 70% 60% 50% 40% Salaries & Benefits 30% 542,656 20% 10% Suppties, 0% Repairs 138,137 Capital Outlay 830,176 ��- Services & Charges 496,350 Transfers 60,000 Miscellaneous 15,000 A half -cent sales tax generates revenue of approximately $715,000 per year. This revenue helps to pay outstanding treatment plant debt. The Water Supervisor oversees and coordinates staff involved in day-to-day operations and maintenance of the wells, water treatment plant, water storage and process infrastructure, water meters, related equipment and facilities The Water and Wastewater divisions work together on a daily basis, assisting one another to ensure both plants are functioning as designed. 140 Wastewater Primary services 2020 Wastewater Budget Under the leadership of the Wastewater Wastewater: Supervisor, the Wastewater division provides operations and maintenance services in the following areas: • Wastewater treatment facility operations • Collection system maintenance • Response to service interruptions • Coordination with improvement projects • Utility locates • Facility maintenance Workforce: • Tim Gratke • Randy Czech • Eric Moore • Deb Paulson • John Kent • Matt Keller Wastewater Supervisor Sr Wastewater Operator Sr WW Maint Operator Lab Tech/WW Operator Wastewater Maint Operator W/WW Technician 100% 90% 80% 70% 60% 50% 40% 30% Salaries & 20% 'Benefits 10% 725,428 0% 60,000 $5,339,567 Wastewater Expenditures Capital outla" £ibb,L'ni — & Charges 778,500 Supplies, Repairs Miscellaneous 40,000 A half -cent sales tax generates revenue of approximately $715,000 per year. This revenue helps to pay outstanding treatment plant debt. The Wastewater Supervisor oversees and coordinates the staff involved in day-to-day operations and maintenance of the wastewater treatment facility, lift stations, process infrastructure, related equipment and facilities The Water and Wastewater divisions work together on a daily basis, assisting one another to ensure both plants are functioning as designed. 141 2020 Significant Accomplishments Major Improvements TH15/Main (51h Ave S to 2"d Ave N) • Reconstruct street, utilities, sidewalk TH15/Main (Airport Rd to 511 Ave S) • Pedestrian safety, overlay Alley #57 Construction • Bituminous surfacing Airport CAP Site Utility Extensions • Water, sanitary sewer Century Ave SE Water Main • Reconfigure existing mains Treatment Plant Projects Water • Wells 5 & 8 increased specific capacity • Surge pipe debris removal, pipe restoration Wastewater • Overhaul & upsize MBR scour air blower • Remove/dispose of grit/debris (W ditch) • Replace HVAC RTU (admin bldg) • Lift station fence, UV Gate replacement • Completed facility assessment Distribution/Collection Emergency response trailer Infrastructure Maintenance • Street repairs, patching & maintenance overlays • Trail repairs (Denver/School Rd) • Replay pavement preservation • Alleys & Parking Lots • Storm water pond, pipe repair • Sanitary sewer repair (School Rd, Shady Ridge) • Gate valves (support Main St project) • Misc. distribution/collection maintenance Facility Projects Airport Concrete repairs Cemetery Perimeter fencing HATS Facility Consolidate IT equip Vehicles & Eauioment Tractor/loader/backhoe Cemetery Mower Cemetery SUV/Crossover Engineering Wheel loader Operations Pneumatic roller Operations 3/4 ton work truck Wastewater 1/2 ton work truck Wastewater Mower/garden tractor Wastewater Utility vehicle Wastewater Emergency Response trailer Wastewater The Main St/Hwy 15 South project started in April and was finished in October This was the largest project undertaken in Hutchinson since reconstruction of Hwy 7122 in 2006 & 2007 The municipal project included utility infrastructure, built along with MnDOT'7 reconstruction of the roadway. Alley #57 and other utility projects were done concurrently. Significant effort was put into planning improvements to the Wastewater Treatment Facility's preliminary treatment/headworks Infrastructure maintenance consisted primarily of overlays adjacent to the South Central Trunk Storm Sewer project. Public Works operators focused on localized street repairs and were able to place over.300 tons of bituminous material. 142 2021 Major Goals & Objectives Maim Imurovements River & Lakes sediment (forebay, stream bank restoration & shoreline restoration) • State bonding Clinton Ave SW (Harrington -Merrill) Harrington & Merrill St SW (South Grade - Linden) • Partial reconstruction Church St SW (South Grade -Linden) Clinton & Lyndale Ave SW (Merrill -Lynn) • Reclaim Hwy 7 W/Montana St NW • Ped crossing signal South Central Drainage improvements • West side of Rec Center/Civic Arena Southfork storm water pond Reconfigure river outlet Utilities Proiects Water • SCADA upgrade • Concentrate vent tee removal • Biofilter piping rehab • Ammonia analyzer replacement Wastewater • Preliminary treatment/EQ system • EQ lift station repairs, upgrades • WW receiving/bulk water station • Lift Station upgrade (Our Saviors) • SCADA & security upgrades Distribution/Collection • Complete emergency response trailer • Storm sewer (Harmony Ln SW) • Manhole lining — Shady Ridge Infrastructure Maintenance • Street repairs, patching & maintenance overlays • Trail repairs • Replay pavement preservation • Alleys & parking lots Storm water pond & pipe repair Streetlights Facility Proiects Airport Seal coat & crack fill runway Cemetery Perimeter fencing HATS Facility Interior painting Wastewater Roof — Bldg # 100 Vehicles & Eauh ment Leaf Vacuum Storm Water 1-ton dump truck Streets Wheel loader w/ snow eqp Streets Misc. tools trailer Streets Aerial bucket truck (used) Streets Work truck (service truck) Wastewater A $4.5 million project to improve Otter & Campbell lakes and the South Fork Crow River received approval in this biennium's State Bonding bill. The project includes a forebay to trap upstream sediments and stream bank & shoreline restoration. There will be significant street work east of the Recreation Center/Civic Arena. Utility work for this area was done in late 2020, so this project will be for new street surfacing. If feasible, utility work may begin on the west side. The wastewater plant head works project will be one of the largest projects at the plant since 2007, when a portion of the plant was constructed. This project will make improvements to the preliminary treatment system, with the goal of capturing more solids earlier in the treatment process. 143 2021 Major Goals & Objectives Funding, Studies, Planning & Initiatives Street Corridor Project Initiatives • Complete ADA transition plan • Future intersection improvements studies • Construction costs analysis • Assessment policy review HATS Facility • Bonding request for addition of 18,000 SF vehicle & equipment storage, fueling site construction and equipment maintenance shop improvements. Lakes and River Basin Improvements • Forebay construction, stream bank restoration and shoreline restoration. • Pursue additional funding sources. • Coordinate improvements with Mn Dept. of Natural Resources and the Soil & Water Conservation District. Northeast Ring Road • Participate with McLeod County in planning an alternative route from TH15 N to TH 7/22 North High Dr NE • Coordinate potential utility improvements with McLeod County Water Distribution System • Water Supply Plan finalization with MnDNR • Mains, service lines, curb stop specifications/installation • Cross-connection/backflow program • Water & sewer rate study Water/Wastewater Treatment Systems Finalize utility rate study Water, Wastewater & Stormwater Collection/Treatment Systems • Wastewater NPDES permit reissuance (pending Class 3 & 4 waters rulemaking) • MS4 stormwater permit reissuance. City Sustainability Committee • Kickoff of Sustainability Committee meetings. On an ongoing basis, Public Works staff works closely with McLeod County Pub/ic Works, MaDOT, MnDNR, MPCA, and other government agencies to identify, develop and/or coordinate improvements and initiatives 144 Community Survey Periodically the City conducts the National Community Survey. In the last survey, citizens identified Safety and the Economy as their two most important issues. Several categories in the last survey (2019) relate to Public Works, including: Cateaory Overall ease of travel Paths & walking trails Ease of walking Travel by bicycle Travel by public transportation Travel by car Public parking Ad Traffic flow Street repair Street cleaning Street lighting Snow removal Sidewalk maintenance Traffic signal timing Drinking water Sewer services Storm drainage Score Comparison to national benchmark 83% 84% 85% 75% 41% 78% 52% 26% 58% 78% 76% 66% 57% 78% 89% 78% Similar Higher Higher Higher Similar Similar Similar Lower Similar Higher Similar Similar Similar Similar Similar Similar 2015 decrease from 2015 increase from 2015 increase from 2015 increase from 2015 increase from 2015 These surveys help to identify strengths and weaknesses in services provided by the department. About 8 in 10 residents positively assessed the overall ease of travel in Hutchinson. Several categories were rated higher than national benchmarks, including ease of travel by bicycle and by walking, the availability of paths and walking trails and street lighting. At least 3/4 of respondents gave those categories high ratings. In 2019, residents gave higher ratings to public parking, street lighting, snow removal, sidewalk maintenance and traffic signal timing when compared to 2015 ratings. Street repair scored lower when compared to communities nationwide. Positive assessments of street repair declined between 2015 and 2019. About 8 in 10 residents felt it was essential or very important for the City to put additional funding toward street repair and maintenance. About 75% of residents supported a $250,000 property tax increase dedicated to fixing, repairing and upgrading city streets and related infrastructure. 60% of respondents supported a $500,000 tax increase. For 2020, the City Council approved additional funding of $25,000 for Infrastructure Maintenance. Public Works believes that citizens' concerns related to street repair may have been influenced by the condition of a number of private roadways and parking lots, coupled with an unusual amount of frost damage in 2019. The City does not maintain private roadways and parking lots. Frost damage repairs were not completed until late in the year. In 2020, several private roadways and parking lots were repaired. These repairs may likely have a positive effect on future survey ratings. 145 Pavement Condition Index (PCI) Centerline Mileage (74.6 mi. of rated streets) % change from previous condition survey 40.0 2020 network PCI = 76 35.0 2017 network PCI = 76 30.0 GOOD 25.0 17.8 ADEQUATE 20.0 0 12.2-1% 15.0 POOR 6.7 MARGINAL 10.0 -16% 4.4 5.0 -24% ■ F7 0.0 00-35 36-50 51-70 71-85 EXCELLENT +4 Since 1996, the City has used a pavement management system to help manage its significant investment in pavements, worth well over $100 million in replacement cost. Pavement condition index (PCI) is determined by periodically conducting physical surveys of each pavement section, usually every three years (next survey — 2023). Surveyors catalog pavement distresses and assign deduction values. PCI is based on a 100-point scale (100 = no distress; 0 = fully deteriorated street). Further categories are: Excellent, Good, Adequate, Marginal and Poor. The City's stated goal is to maintain network PCI of 65-75. In 2020, the last physical survey, network PCI was 76, the same as it was at the previous physical survey in 2017. Between physical surveys, pavement sections are assigned predetermined deterioration curves to calculate PCI. Using average costs of various maintenance options, a budget is calculated. The budget considers increasing PCI, decreasing PCI or keeping PCI scores the same. Projects identified in all three scenarios represent a high value, so they typically end up in the Capital Improvement Plan. Other considerations, such as traffic safety, condition of other infrastructure, provision for pedestrian and bicycle facilities, etc., also affect proposed capital improvements. In 2017 and again in 2020, the system indicates a need for more maintenance overlays and less seal coating. This is likely because the City did seal coating projects every other year for many years, so many remaining untreated streets are in poorer condition than streets typically seal coated. 146 Utility Rates y Typical Monthly Residential Bill 2012 & 2020 All Utilities $160.00 2012 Average for outstate Minnesota = $61.56 per month. $140.00 HUTCHINSON = $82.28 per month $120.00 2020 $100.00 Average for outstate Minnesota = $81.26 per month. HUTCHINSON = $84.20 per month (3.6% above avg.� $80.00 $60.00 $40.00 $20.00 in - c O m -o m O E �2 n n c 00 -o N t Ul C J }' i 7 O N X Y Q LL LL LL O E N L f0 N Q O LL O v v o °° ro a� ro c= E s n n 11 E— c o v Y 2 S Q Q°o> m m x o LL v N O Q `o s Z oc oc x ,n o x :E CU 'O X F 3 O N L.L ate.+ v a Z ~ W a - Source: AE2S 2020 Annual Utility Rate Study Between 2012 and 2020, a typical utility bill in outstate Minnesota went from $61.56 to $81.26 per month (a 32.0% increase). In the same period, a typical Hutchinson ratepayer saw increases from $82.28 to $84.20 per month (2.3%). Hutchinson's increase is attributable to Storm Water rates. In the period from 2008 (when the plants were upgraded) to 2012 (when the sales tax was implemented) Hutchinson's utility rates were among the highest in outstate Minnesota. Servicing debt related to plant upgrades resulted in high utility rates. Water and wastewater revenues also dropped during the 2008 recession, creating additional financial pressure. In 2012, voters approved a 0.5% local option sales tax. In 2020, sales tax revenue was budgeted at $1,474,000. This revenue helps to pay off debt incurred to improve the two plants. The sales tax, along with a long, slow stabilization in water and wastewater revenue over the years, has made it possible to keep water and sewer rates at the same level since 2011. Work continues on a rate study to understand future needs at the plants, regulatory issues, and debt service needs. Understanding these issues will help guide future changes to water and sewer rates. 147 Utility Rates Typical Monthly Residential Water Bill $70.00 2020 $60.00 Average for outstate Minnesota = $35.54 per month. HUTCHINSON = $34.70 per month (2.4% below avg) $50.00 $40.00 -------------------------------------- - $30.00 I $20.00 $10.00 S- _ O C C C C O f0 N C N 6 L 00 Y Li - m -O - C J O D_ X f0 vl E 00 L = �y CL Z v L C U Y W.O O O U C Q f0 O O W 3 0 3 v N U cc m N L `° L;i a Y 3 0 (p m Z= O Z L Source: AE2S 2020 Annual Utility Rate Study Hutchinson's water rates are slightly below average (-2.4%), when compared to other outstate Minnesota cities. The rate study currently underway will address the City's current rate structure. The City's current rate structure does not include conservation rate structures, as defined by the State. Complying with the State's conservation rate requirement will be addressed in the water & sewer rate study. The study will identify options for changes to the City's current water rate structure. 148 Utility Rates $100.00 $90.00 $80.00 $70.00 $60.00 $50.00 $40.00 $30.00 $20.00 $10.00 Typical Monthly Residential Sewer Bill Average for outstate Minnesota = $42.38 per month. HUTCHINSON = $-".93 per month (6.0% above avg) 2 afO, � a; E o 0 2 c° a`, o O v m =' o a c o o LL o L: U O y U LL x D �- U L 7 Y cr C 0 ` m 2 Q 1 E cou L U1 O t�/1 LL C N O` > Q f0 f0 U 7 N L '� Y U U 5 Ln o oc `u p Q v o = 'O LLLL i O i f0 f0 v Q Z LL a - Source: AE2S 2020 Annual Utility Rate Study Hutchinson's sewer rates are 6% higher than average rates in outstate Minnesota cities. There are significant capital needs at the wastewater treatment facility. Much of the facility is over 30 years old. This aging infrastructure will require upgrades and capital investment to ensure ongoing capability to treat wastewater. The rate study currently underway will help to identify any needed changes in rates to account for both operating expenses and capital improvements. Public Works staff continues to work with consultants and the MnPCA to consider what potential changes to future permit requirements will mean for future operating costs, infrastructure costs and/or required plant improvements. 149 Utility Rates I Typical Monthly Residential Storm water Bill $14.00 2020 $12.00 Average for outstate Minnesota = S5.28 per month. HUTCHINSON = $4.57 per month (13.4% below avg) $10.00 A $R.m ---------------------------------- e\\O ae\ 4, ec ,ec a,0 ��a a\\h a��a °Ja y0 eQC` a\\ °t` `\°Q PO�a�Q`,e�Pe+a` fat o r`���ee�Jy� \a�a�a°" Q°rey�\e�c Source: AE2S 2020 Annual Utility Rate Study Hutchinson's Storm Water rates are 13% lower than the outstate average. The goal since inception of the Storm Water Utility has been to keep Hutchinson's rates near average when compared to other outstate Minnesota cities. Regular reviews of Storm Water Utility finances address ongoing operational needs and capital improvement needs identified in the City's most recent surface -water management study, completed in 2015. These reviews are the basis for proposed rate increases. 150 cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of a Conditional Use Permit for a Light -Manufacturing Business in a Agenda Item: C-3 Zoning District Located at 125 Main Street North. Department: Planning LICENSE SECTION Meeting Date: 8/24/2021 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: MITGI, Inc. is seeking approval for a Conditional Use Permit to operate a light -manufacturing business at 125 Main Street North in Hutchinson. MITGI manufactures and markets standard and custom carbide cutting tools. This property most recently was home to Shopko but the building has been vacant for the past two years or so. The building will be remodeled to accommodate the proposed use. A Public Hearing was held at the Planning Commission Meeting on August 17, 2021. Nobody from the public spoke at the Public Hearing. Representatives from MITGI were in attendance. Commissioner Wirt explained he was not in favor of the zoning ordinance amendment or the CUP application by MITGI. Commissioner Wirt provided City Staff a letter outlining why he felt downtown was based reserved for retail uses versus industrial uses. Commissioner Hantge cited the City's comprehensive plan and how a goal of the plan was to promote mixed -uses in Downtown Hutchinson and light -manufacturing downtown meets one of the goals of the comprehensive plan. The Planning Commission voted to recommend approval of the Conditional Use Permit on a vote of3to 1. BOARD ACTION REQUESTED: Approval of Conditional Use Permit application by MITGI. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15345 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A CONDITIONAL USE PERMIT FOR A LIGHT -MANUFACTURING BUSINESS IN A C-3 ZONING DISTRICT LOCATED AT 125 MAIN ST N. MIDWEST INDUSTRIAL TOOL GRINDING, INC, APPLICANT. FACTS 1. Hutch is Clutch, LLC are the owners of land located at 125 Main St N, Hutchinson, Minnesota; and 2. Midwest Industrial Tool Grinding (MITGI), Inc, has applied for a conditional use permit to allow a light -manufacturing business in a C-3 zoning district; and 3. The subject property is legally described as: Lot 1 Ex N200' of W200', Block 1, Hutchinson Downtown Redevelopment Plat. 4. The property is located in the C-3 Zoning District. 5_ The request for a conditional use permit is required because of Section 154.063 (C) of the Hutchinson Zoning Ordinance. 6. Following a public hearing on the application, the City of Hutchinson Planning Commission has recommended approval of the Conditional Use Permit on August 17, 2021 with the following findings and conditions: a. The proposed building and site improvements shall comply with the standards of the C-3 district and the Zoning Ordinance, as well as all other City regulations. b. A building permit is required for the remodeling of the building. C. No outdoor storage of materials or equipment will be allowed on -site other than what can be stored inside the fenced area on the ease side of the building. d. Off-street parking needs to be maintained on -site to accommodate parking for employees and visitors. e. The site needs to be maintained in a clean and orderly manner to ensure it fits into a Downtown setting. 7. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on August 24, 2021 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The proposed building and site improvements shall comply with the standards of the C-3 district and the Zoning Ordinance, as well as all other City regulations. b. A building permit is required for the remodeling of the building. C. No outdoor storage of materials or equipment will be allowed on -site other than what can be stored inside the fenced area on the east -side of the building. Findings of Fact — Resolution 15345 Conditional Use Permit 125 Main St N 08/24/2021 Page 2 d. Off-street parking needs to be maintained on -site to accommodate parking for employees and visitors. e. The site needs to be maintained in a clean and orderly manner to ensure it fits into a Downtown setting. APPLICABLE LAW 8. The conditional use permit request meets the following standards as required in Section 154.175 of the City of Hutchinson Municipal Code. (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 1. The proposed use is desirable and will contribute to the general welfare of the neighborhood in the subject location and is a service that serves the public interest and contributes to the welfare of the community. 2. The proposed building is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare as the traffic generated by the proposed use is expected to be much less than the previous retail use as a Shopko store. 3. The proposed use will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable zoning district regulations, just as they are used today. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a Conditional Use Permit to allow Midwest Industrial Tool Grinding, Inc, applicant, to allow a light -manufacturing business in a C-3 zoning district located at 125 Main St N is hereby approved. Adopted by the City Council this 24th day of August, 2021. Findings of Fact — Resolution 15345 Conditional Use Permit 125 Main St N 08/24/2021 Page 3 ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: August 3, 2021 for August 17, 2021 Planning Commission Meeting Application: Consideration of a Conditional Use Permit in the C-3 Central Commercial Zoning District for a Light Manufacturing Use at 125 Main Street North. Applicant: MITGI, Inc. (Midwest Industrial Tool Grinding) Conditional Use Permit MITGI, Inc. is seeking approval for a Conditional Use Permit to operate a light -manufacturing business at 125 Main Street North in Hutchinson. MITGI manufactures and markets standard and custom carbide cutting tools. This property most recently was home to Shopko but the building has been vacant for the past two years or so. The building will be remodeled to accommodate the proposed use. Indicates property described in this notice., i 41 II '► -A� ra :7-N v, E l C r _ r -FIRST AVE N � 1 r � r �r IV + 10 Conditional Use Permit 125 Main St. N. Planning Commission — 8/17/21 Page 2 GENERAL INFORMATION Existing Zoning: C-3 (Central Commercial District) Property Location: 125 Main Street North, Hutchinson Lot Size: 5.42 acres Existing Land Use: Commercial — empty Big -box store Adjacent Land Use: Commercial Adjacent Zoning: C-5 (Conditional Commercial District) Comprehensive Plan: Mixed -Use Zoning History: CUP in 2011 for outdoor garden center. CUP in 1991 for grading of Shopko Site. Applicable Regulations: Section 154.063 (C) Building: Existing Building will be used. It is approximately 72,000 square feet. Conditional Use Permit: A Conditional Use Permit (CUP) is needed for light -manufacturing uses within the C-3 Zoning District. The C-3 district is intended to provide an area for the grouping of general retail sales establishments, offices and services which serve city residents and the surrounding area. The C-3 District provisions and boundaries are intended to promote compatible land use relationships among diverse types of uses and encourage well -planned development or expansion in accord with the approved Comprehensive Plan. Only those uses which substantially interfere with the overall function of the general commercial area will be excluded. On -site parking is not required in this district. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. The applicant is requesting a CUP to operate a light -manufacturing facility at the above listed location. MTTGI has outgrown in current location (Bluff St. N.) and need a bigger space to serve their business needs. MTTGI will be utilizing the existing loading dock as necessary, however many of their deliveries and shipments can be made with smaller UPS and FEDEX sized trucks. It is expected there will be four to five semi -truck deliveries each week that will utilize the loading dock to the rear of the building. Conditional Use Permit 125 Main St. N. Planning Commission — 8/17/21 Page 3 The parking lot is large enough to accommodate the needs of MITGI for the foreseeable future. The parking currently has approximately 274 spaces. There is not a requirement for off-street parking in the downtown area, however one -space per employee per shift is typical in this type of situation. Staff understands that MITGI does not have outdoor storage needs and will not be storing items outside in the parking lot. There is an enclosed area on the east side of the building for dumpsters and any other incidental items that would need to be outside. Generally speaking, MITGI will not have outdoor storage. Access to the property will remain as it is today, which access off 1st Avenue NE, as well as access off Main St. North through the Wells Fargo Property. Staff anticipates semi -truck traffic will utilize the eastern most access off 1st Avenue NE, which is closest to the loading docks. MITGI has plans to remodel/renovate the inside of the building to fit their needs. Please see the attached Renovation Concept attached. Building permit would be required for any remodeling work done. Recommendation: Staff recommends approval of the conditional use permit with the following conditions: 1. The proposed building and site improvements shall comply with the standards of the C-3 district and the Zoning Ordinance, as well as all other City regulations. 2. A building permit is required for the remodeling of the building. 3. No outdoor storage of materials or equipment will be allowed on -site other than what can be stored inside the fenced area on the east side of the building. 4. Off-street parking needs to be maintained on -site to accommodate parking for employees and visitors. 5. The site needs to be maintained in a clean and orderly manner to ensure it fits into a Downtown setting. ar �ynb.5c•L.t,vxe,milr,: � texas f WAVR GRAPH SCALE ZONE ' rrrr.rF ' O 5 CROW RIV6'R >EGxu,ow. ZONE 4 CROW R R IE how i a .. F _ fir +i y I e j.�x=�x=.= —� -- .,.�� — h — �. � �t. 4 .55 5 ; iY - , B B } 9 6 _..s I SPACE USE ❑ BATHROOMS AND EMPLOYEE LOCKERS ❑ COATING DEPARTMENT �* EMPLOYEE BREAK ROOM U ENTRY ® EXECUTIVE OFFICES ❑ FUTURE SHOP SPACE ® LARGE CONFERENCE ROOM ® LEVEL 1 SHIPPING AND RECIEVING LEVEL 1 STORAGE ■ LOBBY ■ PRODUCTION SHOP . PRODUCTION SUPPORT! PROGRAMMING ■ RESEARCH &DEVOLOPMENT . SALES/ MARKETING DRAFTING ■ SMALL CONFERENCE ROOM O N 272' 43' 56' _ 89' 36' 48' 181' ® NORTH W N c� HUTCHINSON CITY COUNCIL Request for Board Action A CI I ON PURPOSE. Calling a Special Workshop Meeting for 4:30 p.m. on September 28 Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 8/24/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑f New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Staff is looking for the City Council to call a special workshop meeting for 4:30 p.m. on September 28. The Coalition of Greater Minnesota Cities (CGMC) would like to give their annual update to the City Council. Bradley Peterson of the CGMC will be present to give the update. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4.30 p.m. on September 28 for the annual update of the Coalition of Greater Minnesota Cities Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A ;'� HUTCHINSON CITY COUNCIL Request for Board Action July 2021 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 8/24/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the July Financial Reports for the general fund and enterprise funds. Also attached is the July Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern, Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT JULY YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - 2,909,687 5,442,779 2,533,092 53.5 2,740,479 5,270,910 52.0 Other Taxes 68,013 159,600 305,000 145,400 52.3 125,598 305,000 41.2 Licenses & Permits 25,153 299,788 380,300 80,512 78.8 296,566 388,450 76.3 Intergovernmental Revenue 1,290,613 1,341,302 1,716,788 375,486 78.1 1,349,174 1,730,963 77.9 Charges for Services 246,833 1,404,991 2,786,834 1,381,843 50.4 928,434 2,790,585 33.3 Miscellaneous Revenues 9,462 130,891 246,250 115,359 53.2 126,247 245,500 51.4 Transfers -In 466,798 933,596 2,723,191 1,789,595 34.3 933,596 2,666,191 35.0 Fines & Forfeitures 3,435 24,172 55,000 30,828 43.9 25,704 55,000 46.7 Capital Contributions - - 40,000 40,000 - - - - TOTAL REVENUES 2,110,305 7,204,028 13,696,142 6,492,114 52.6 6,525,799 13,452,599 48.5 Wages & Benefits 1,187,597 5,077,149 9,240,778 4,163,629 54.9 4,774,157 9,162,882 52.1 Supplies 74,215 510,354 882,622 372,268 57.8 428,406 858,150 49.9 Services & Charges 309,892 1,476,949 2,760,282 1,283,333 53.5 1,388,174 2,679,017 51.8 Miscellaneous Expenses 54,634 184,440 684,310 499,870 27.0 166,501 647,550 25.7 Transfers -Out - 54,075 108,150 54,075 50.0 52,500 105,000 50.0 Capital Outlay - 18,170 20,000 1,830 90.8 - - - TOTAL EXPENDITURES 1,626,337 7,321,138 13,696,142 6,375,004 53.5 6,809,738 13,452,599 50.6 NET REVENUE 483,968 (117,110) - 117,110 (283,939) - REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2021 2021 ACTUALS JULY General Fund Expense by Department YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 4,286 21,515 50,099 28,584 42.9 22,422 52,344 42.8 City Administrator 50,784 261,246 491,611 230,365 53.1 241,934 459,709 52.6 Elections 62 62 - (62) - 11,369 17,750 64.1 Finance Department 35,360 233,579 382,169 148,590 61.1 218,932 381,325 57.4 Motor Vehicle 31,385 158,416 251,241 92,825 63.1 142,353 266,912 53.3 Assessing - - 61,152 61,152 - - 61,152 - Legal 31,759 167,275 321,917 154,642 52.0 158,986 317,092 50.1 Planning 17,358 89,646 164,302 74,656 54.6 85,921 161,262 53.3 Information Services 48,903 330,080 587,903 257,823 56.1 338,320 600,314 56.4 City Hall Building 20,104 116,428 190,079 73,651 61.3 92,076 178,342 51.6 Police Department 397,059 2,010,170 3,607,758 1,597,588 55.7 1,930,946 3,549,011 54.4 Hospital Security 36,709 184,590 328,598 144,008 56.2 176,550 332,790 53.1 Emergency Management 1,573 11,931 17,280 5,349 69.0 10,131 12,280 82.5 Safety Committee 1,168 10,532 11,210 678 94.0 9,739 11,200 87.0 Fire Department 47,218 228,120 369,510 141,390 61.7 203,412 360,455 56.4 Protective Inspections 32,816 167,825 326,560 158,735 51.4 162,227 309,570 52.4 Engineering 48,006 248,779 465,890 217,111 53.4 269,848 487,309 55.4 Streets & Alleys 247,051 919,326 1,588,741 669,415 57.9 958,975 1,565,147 61.3 Park/Recreation Administration 25,018 161,414 316,616 155,202 51.0 148,509 274,158 54.2 Recreation 29,994 150,784 260,435 109,651 57.9 108,451 255,586 42.4 Senior Citizen Center 4,830 27,303 93,715 66,412 29.1 31,616 92,499 34.2 Civic Arena 22,029 158,019 373,185 215,166 42.3 178,932 374,475 47.8 Park Department 122,888 569,066 994,819 425,753 57.2 447,475 987,146 45.3 Recreation Building 25,793 109,701 248,129 138,428 44.2 101,882 245,543 41.5 Events Center 22,307 141,432 275,259 133,827 51.4 118,972 268,922 44.2 Evergreen Building 3,634 16,215 30,725 14,510 52.8 10,745 30,725 35.0 Library 2,819 107,961 222,820 114,859 48.5 146,889 222,760 65.9 Waterpark 149,247 229,149 355,833 126,685 64.4 26,391 352,761 7.5 Cemetery 13,247 72,810 138,320 65,510 52.6 83,648 132,284 63.2 Airport 11,831 93,279 131,541 38,262 70.9 78,083 124,878 62.5 Unallocated General Expense 141,095 324,486 1,038,725 714,239 31.2 294,003 966,898 30.4 TOTAL EXPENDITURES 1,626,337 7,321,138 13,696,142 6,375,004 53.5 6,809,738 13,452,599 50.6 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT JULY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Liquor Fund Sales 732,462 4,218,626 6,809,000 2,590,374 62.0 4,416,886 6,473,000 68.2 Miscellaneous Revenues 45 1,345 2,500 1,155 53.8 1,496 3,000 49.9 TOTAL REVENUES 732,507 4,219,971 6,811,500 2,591,529 62.0 4,418,382 6,476,000 68.2 Cost of Sales 569,789 3,257,639 5,159,602 1,901,963 63.1 3,375,365 4,871,710 69.3 Wages & Benefits 85,722 413,598 757,179 343,581 54.6 387,814 703,600 55.1 Supplies 1,436 9,170 22,600 13,430 40.6 10,258 22,600 45.4 Services & Charges 32,531 169,440 259,365 89,925 65.3 151,402 247,950 61.1 Miscellaneous Expenses 5,700 5,738 6,700 962 85.6 5,735 6,700 85.6 Transfers -Out - - 550,000 550,000 - - 500,000 - CapitalOutlay 6,153 15,000 8,847 41.0 15,000 Depreciation Expense - 77,000 77,000 - 82,500 Debt Service - - - - - - 128,228 - TOTAL EXPENDITURES 695,177 3,861,739 6,847,446 2,985,707 56.4 3,930,574 6,578,288 59.8 NET REVENUE 37,330 358,233 (35,946) (394,179) 487,808 (102,288) Year to Date Sales July Sales Comments 2021 2020 Change 2021 2020 Change Liquor Sales Revenue: Liquor 1,470,878 1,480,494 -0.6% 231,821 224,650 3.2% Beer 2,065,187 2,204,751 -6.3% 377,808 389,409 -3.0% Wine 577,546 627,328 -7.9% 101,551 106,972 -5.1% Other 105,016 104,313 0.7% 21,281 20,854 2.0% Total Sales 4,218,626 4,416,886 -4.5% 732,462 741,886 -1.3% Customer Count 142,666 147,334 -3.2% 23,381 23,657 -1.2% Average Sale per Customer $29.57 $29.98 -1.4% $31.33 $31.36 -0.1 % Gross Profit $960,988 $1,041,521 $162,673 $150,070 Gross Margin on Sales 22.8% 23.6% 22.2% 20.2% Our sales revenue comparison of 2021 to 2020 is going to look somewhat strange for a few months as we compare what I'd call stabilized pandemic revenue for 2021 to abnormally high pandemic revenue in 2020. While the July 2021 sales have decreased 1.3% from July 2020 sales, it is actually 16.4% higher than the July 2019 sales. It may be more beneficial to compare the 2021 sales to our 2021 budget. Through July, the year-to-date sales revenue is 9.7% higher than our budgeted revenue while the July monthly sales are 8.8% higher than budget. Water Fund Sales Sales - Other Local Sales Tax Charges for Services Miscellaneous Revenues TOTAL REVENUES REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2021 2021 ACTUALS JULY YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 254,119 1,040,689 1,715,000 674,311 60.7 1,079,008 1,780,000 60.6 45,588 342,336 549,950 207,614 62.2 349,738 544,500 64.2 12,311 418,900 737,000 318,100 56.8 368,659 737,000 50.0 3,301 53,466 65,700 12,234 81.4 45,806 56,000 81.8 3,703 25,422 47,000 21,578 54.1 16,916 67,000 25.2 319,021 1,880,811 3,114,650 1,233,839 60.4 1,860,127 3,184,500 58.4 Wages & Benefits 60,795 299,615 546,882 247,267 54.8 296,506 542,656 54.6 Supplies 9,588 82,795 140,150 57,355 59.1 90,535 138,137 65.5 Services & Charges 54,254 281,746 500,950 219,204 56.2 378,506 496,350 76.3 Miscellaneous Expenses - 1,539 15,000 13,461 10.3 643 15,000 4.3 Transfers -Out - 70,000 70,000 - - 60,000 - CapitalOutlay 865,219 865,219 802,900 830,176 96.7 Depreciation Expense - - 1,160,000 1,160,000 - 1,296 1,100,000 0.1 Debt Service 27,388 234,711 1,465,215 1,230,504 16.0 237,031 1,485,955 16.0 TOTAL EXPENDITURES 152,025 900,406 4,763,416 3,863,010 18.9 1,807,418 4,668,274 38.7 NET of REVENUES & EXPENDITURES 166,996 980,405 (1,648,766) (2,629,171) 52,709 (1,483,774) Year to Date Wafer Sales Comments 2021 2020 Change Water Sales Revenue: Residential 722,281 696,390 3.7% Commercial 196,048 168,430 16.4% Industrial 122,359 214,187 -42.9% Water Sales 1,040,689 1,079,008 -3.6% Base Charge 255,693 251,462 1.7% WAC Charge 54,653 49,875 9.6% Other 31,990 48,401 -33.9% Other Sales 342,336 349,738 -2.1% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT JULY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Wastewater Fund Sales 201,326 1,557,459 2,782,000 1,224,541 56.0 1,610,815 2,710,000 59.4 Sales - Other 34,103 294,512 568,150 273,638 51.8 288,179 488,000 59.1 Local Sales Tax 12,311 418,900 737,000 318,100 56.8 368,659 737,000 50.0 Licenses & Permits - 6,000 6,500 500 92.3 6,000 6,500 92.3 Charges for Services 525 2,900 7,500 4,600 38.7 7,475 7,500 99.7 Miscellaneous Revenues 7,846 30,207 97,500 67,293 31.0 41,275 112,500 36.7 TOTAL REVENUES 256,111 2,309,979 4,198,650 1,888,671 55.0 2,322,404 4,061,500 57.2 Wages & Benefits 87,725 419,335 752,715 333,380 55.7 410,714 725,428 56.6 Supplies 8,738 103,288 225,000 121,712 45.9 114,215 216,362 52.8 Services & Charges 139,369 525,306 762,200 236,894 68.9 354,851 778,500 45.6 Miscellaneous Expenses - 19,766 40,000 20,234 49.4 27,724 40,000 69.3 Transfers -Out - - 80,000 80,000 - - 60,000 - Capital Outlay 89,140 394,971 2,358,219 1,963,248 16.7 486,388 866,957 56.1 Depreciation Expense - - 1,125,000 1,125,000 - - 1,250,000 - Debt Service 17,413 440,424 1,389,965 949,542 31.7 438,540 1,402,320 31.3 TOTAL EXPENDITURES 342,385 1,903,089 6,733,099 4,830,010 28.3 1,832,431 5,339,567 34.3 NET of REVENUES & EXPENDITURES (86,274) 406,890 (2,534,449) (2,941,339) 489,973 (1,278,067) Year to Date Sewer Sales Comments 2021 2020 Change Wastewater Sales Revenue: Residential 934,796 922,606 1.33T. Commercial 254,570 264,934 -3.9% Industrial - Flow 205,927 282,563 -27.1% Industrial - Violation Surcharges 162,166 140,711 15.2% Sewer Sales 1,557,459 1,610,815 -3.3% Base Charge 220,933 217,679 1.5% SAC Charge 71,829 65,550 9.6% Other 1,750 4,950 -64.6% Other Sales 294,512 288,179 2.2% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT JULY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 105,160 724,952 1,220,000 495,048 59.4 699,373 1,190,000 58.8 Sales - Other 3,734 25,365 49,600 24,235 51.1 24,564 47,600 51.6 Intergovernmental Revenue - 2,592 12,500 9,908 20.7 3,263 12,500 26.1 Miscellaneous Revenues 1,625 6,569 20,000 13,431 32.8 9,982 22,000 45.4 TOTAL REVENUES 110,520 759,477 1,302,100 542,623 58.3 737,181 1,272,100 57.9 Wages & Benefits 24,294 112,589 225,933 113,344 49.8 114,026 202,269 56.4 Supplies 616 13,826 64,400 50,574 21.5 31,028 61,400 50.5 Services & Charges 68,936 429,409 817,220 387,811 52.5 385,011 797,800 48.3 Miscellaneous Expenses - 215 1,000 785 21.5 19,079 1,000 1,907.9 Transfers -Out - 55,000 55,000 - - 55,000 - CapitalOutlay 29,567 865,500 835,933 3.4 11,360 180,700 6.3 Depreciation Expense - - 162,000 162,000 - - 140,000 - TOTAL EXPENDITURES 93,846 585,606 2,191,053 1,605,447 26.7 560,503 1,438,169 39.0 NET of REVENUES & EXPENDITURES 16,674 173,872 (888,953) (1,062,825) 176,678 (166,069) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2021 Comoost Fund Sales Intergovernmental Revenue Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2021 ACTUALS JULY YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 53,517 2,431,120 2,289,000 (142,120) 106.2 2,560,201 2,367,400 108.1 190 5,056 70,000 64,944 7.2 5,383 87,750 6.1 2,749 9,571 32,000 22,429 29.9 14,797 35,000 42.3 56,456 2,445,747 2,391,000 (54,747) 102.3 2,580,380 2,490,150 103.6 44,027 1,487,131 1,582,500 95,369 94.0 1,609,137 1,543,550 104.2 (49,185) (363,446) (674,000) (310,554) 53.9 (441,480) (654,200) 67.5 76,201 418,720 798,104 379,384 52.5 411,111 749,909 54.8 11,724 67,522 123,500 55,978 54.7 69,236 114,300 60.6 43,595 129,886 259,000 129,114 50.1 134,872 330,900 40.8 2,773 6,199 11,000 4,801 56.4 10,305 12,700 81.1 - - 110,000 110,000 - - 110,000 - 109,515 376,500 266,985 29.1 368,989 567,580 65.0 - - 282,500 282,500 - - 260,000 - 87,833 153,922 161,642 7,720 95.2 151,735 161,642 93.9 216,969 2,009,449 3,030,746 1,021,297 66.3 2,313,906 3,196,381 72.4 (160,513) 436,297 (639,746) (1,076,043) 266,475 (706,231) Year to Date Sales Comments 2021 2020 Change Compost Sales Bagged 2,078,267 2,079,435 -0.1% Bulk 117,218 277,376 -57.7% Other (Freight) 235,635 203,390 15.9% Total Sales 2,431,120 2,560,201 -5.0% Gross Profit 943,989 951,064 Gross Margin 38.8% 37.1% Bulk Sales Our bulk sales revenue continues to lag behind last year's level due to the lack of bitcon inventory. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT JULY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 83,891 584,016 1,000,000 415,984 58.4 565,537 964,735 58.6 Sales - Other - - 3,500 3,500 - 589 3,500 16.8 Licenses & Permits 100 1,775 4,800 3,025 37.0 4,375 4,500 97.2 Charges for Services - - - - - 130 - - Miscellaneous Revenues (784) 14,613 15,350 737 95.2 10,518 15,750 66.8 TOTAL REVENUES 83,207 600,404 1,023,650 423,246 58.7 581,149 988,485 58.8 Wages & Benefits 34,310 153,494 276,724 123,230 55.5 147,560 266,484 55.4 Supplies 3,103 9,837 35,425 25,588 27.8 39,052 26,362 148.1 Services & Charges 9,452 41,367 196,350 154,983 21.1 88,124 212,900 41.4 Miscellaneous Expenses - 8,298 18,000 9,702 46.1 8,143 18,000 45.2 Capital Outlay 99,889 739,000 639,111 13.5 - 436,328 - Depreciation Expense - - 240,000 240,000 - - 225,000 - Debt Service 23,040 167,151 225,789 58,638 93.5 149,551 209,689 70.2 TOTAL EXPENDITURES 69,906 480,037 1,731,288 1,251,251 27.7 432,429 1,394,763 31.0 NET of REVENUES & EXPENDITURES 13,301 120,367 (707,638) (828,005) 148,720 (406,278) Oppenheimer & Co. Inc. 85 Broad Street STATEMENT OF ('�PPENHEMEP New York, NY 10004 (212) 668-8000 ACCOUNT Transacts Business on All Principal Exchanges Assets maturing during the next 60 days appear at the end of this statement. Special Message This statement has been provided to you through electronic delivery. Thank you for helping us 'Go Green'! Portfolio Summary This Previous Estimated Period Period Annual Income 07/31/21 06/30/21 Advantage Bank Deposits' $362.47 $374.55 $0.01 Mutual Funds 5,887,342.57 6,076,974.93 1,454.17 Municipal Bonds 8,145,823.60 9,161,809.35 211,270.75 Certificates of Deposit 6,848,597.69 6,873,458.13 166,570.50 Casrl A=UM Ig1 Wft MA 52 1,0W41 Total Asset Value i20,69$7wim #Y2,11b,746 37 >i.779,285,43 Net Value of Accrued Interest $107,420.60 $111,242.12 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Eligible for FDIC insurance up to standard maximum insurance amounts; Not SIPC insured. Account Number: D25-5019707 Tax ID Number: ON FILE For the Period: 07/01/21- 07/31/21 Last Statement: 06/30/21 Page 1 of 12 CITY OF HUTCHINSON MINNESOTA III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Professional SULLIVAN,C/FAY,J 5HX (800)258-3387 Internet Address: www.opco.com Income Summary Reportable Advantage Bank Dep Interest Corporate Interest Municipal Interest Dividends 7ota1 Reportable Office Serving Your Account 100 SOUTH 5TH ST SUITE 2200 MINNEAPOLIS, MN 55402 This Period Year in ln.M $0.15 $0.15 15,640.19 115,906.61 19,168.28 124,618.56 122.05 934.32 334,M*AT lik"Il w.64 PPENHEIMEK Executive Summary CITY OF HUTCHINSON report as of 0810112021 XXXXXX9707 Summary Totals Original Face $14,509,000 Current Face (Par) $14,509,000 Market Principal $14,994,421 Accrued Interest $52,808 Cash & Cash Alternatives $0 Fixed Income Funds $0 Equity Balance $0 Total Portfolio Value $15,047,229 Next 12mo Cpn Cash Flow $301,138 Generic Annual Cpn Cash Flow $377,841 Weighted Averages Coupon' 2.604 % Maturity" 1.96 yrs Duration 1.84 Yield to Worst 0.321 % Yield to Maturity 0.364 % Market Price' 103.346 Tax Lots Holdings Included 43 of 43 'Par-Wld, an else Mkt-Wtd. Avg lire used Iorprincipal paydowns, and perpetuals dfies are assigned a 40 year maturity. Moody's UST/AGY/CD - PR/ETM Aaa AAA As AA A 'A Bea BBB Be BB -Be <BB NR NR None None 0% 20% 40% S&P $40,000 Muni - 54.3% CD- 45.7% Fed Tax -Exempt 0 Fed Taxable Subj to Cap Gains 0 Subj to AMT $20,000 0 60% 80% 100% 40% 20% I II o% O�'O�'On'O�'O�'O�'O�'O�'O�'O�O�O�O�O�O�O�O�^O O�Oa0a0a0aO�0a0aOaOa0aOh0'ti�a\ Qe 40% 20% I� O~O�'O�ObOhOrD01000�''10;1~;1�';1�;1b;1h;1rD;11;10'1�"LO;L~'L�"L�;Lb;Lh;LrD;L1;L0'L�"�Opx 000'10'LO'i00(Oh060'�OOOA.tiO.ti'1.ti'L.ti'i.tib,tih.tiO.ti'1.ti0.tiA'�O�'1.1'L.l'i.lb.lh.16.1r1.lO.l�i 'i Includes coupon cash flows for the next 12 months, from 08/01/2021 to 07/312022. Includes all tax lot holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash flows for the next 12 months, Bom 08/01/2021 to 07/312022. Projected Principal Paydowns for CMOs are produced by applying current pool speeds which are updated weekly. Assuming similar market conditions going forward, Projected Principal Paydowns for Pass-7hru securities are produced by calculating and applying concurrent historical speeds to future paydown schedules. Page 3 of 21 PPENHEIMEK Totals & Averages @ Current Market CITY OF HUTCHINSON report as of 0810112021 XXXXXX9707 Original Face Value Current Face Value Valid Tax Lot Holdings Unrecognized Tax Lot Holdings Total Tax Lot Holdings $14,509,000 $14,509,000 43 0 43 Valid Tax Lot Holdings' includes all tax lot holdings with recognized CUSIP and quantity. Priced Original Face Value $14,509,000 Priced Current Face Value $14,509,000 Tax Lot Holdings Included 43 of 43 Priced Market Principal $14,994,421 Average Coupon 2.604% Average Market Price 103.346 Includes all tax lot holdings with recognized CUSIP, quantity and market price on reporting date. Average coupon and market price weighted by market principal. Portfolio Totals Original Face Value Current Face Value Market Principal Value Accrued Interest Total Market Value Cash & Cash Alternatives Fixed Income Funds Equity Balance Total Portfolio Value Next 12mo Cpn Cash Flow Generic Annual Cpn Cash Flow Tax Lot Holdings Included $14,509,000 $14,509,000 $14,994,421 $52,808 $15,047,229 $0 $0 $0 $15,047,229 $301,138 $377,841 43 of 43 Portfolio Averages Coupon Maturity Duration Convexity Yield to Worst Yield to Maturity After Tax YTW Taxable Equivalent YTW After Tax YTM Taxable Equivalent YTM Market Price 2.604% 1.96 yrs 1.84 0.058 0.321 % 0.364% 0.321 % 0.321 % 0.364'% 0.364% 103.346 Includes all tax lot holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Portfolio average values are market -weighted, unless otherwise noted. Coupon and market price are par -weighted. All prices have been normalized to par. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Includes coupon cash flows for the next 12 months, from 0810112021 to 0713112022. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.00%, a State of WA, and a State Tax rate of WA. Generic Annual Cpn Cash Flow is simply coupon rate times current face value, and does not consider acquisition date, redemption dates, bng'Mort first coupons, ex -dividend dates, payment delays, etc. Duration and convexity figures represent modified duration to worst. Page 4 of 21 PPENHEIMEK Totals & Averages @ Acquisition CITY OF HUTCHINSON report as of 08/01/2021 XXXX)CX9707 Original Face Value Current Face Value Valid Tax Lot Holdings Unrecognized Tax Lot Holdings Total Tax Lot Holdings $14,509,000 Portfolio Totals Portfolio Averages $14,509,000 Original Face Value $14,509,000 Yield to Worst (cost) 2.195% 43 Face Value at Acquisition $14,509,000 Yield to Worst (mkt) 0.321% 0 Original Principal Cost $14,642,038 Yield to Maturity (cost) 2.195% 43 Adjusted Principal Cost $14,550,221 Yield to Maturity (mkt) 0.364% Current Market Principal $14,994,421 Original Acquisition Price 100.917 Estimated Gain/(Loss) $444,200 Adjusted Cost Price 100.284 Tax Lot Holdings Included 43 of 43 Current Market Price 103.346 Valid Tax Lot Holdings' includes all tax lot holdings with recognized CUSIP and quantity. Original Face Value $14,509,000 Face Value at Acquisition $14,509,000 Tax Lot Holdings Included 43 of 43 Original Principal Cost $14,642,038 Average Acquisition Price 100.917 Includes all tax lot holdings with recognized CUSIP, quantity, acquisition date/price, full analytical calculations at acquisition, market price, and full analytical calculations on reporting date. Average values Qa cost are weighted by respective original total acquisition costs. Includes all tax lot holdings with recognized CUSIP, quantity, and acquisition date/price. All prices have been normalized to par. Average acquisition price is weighted by original principal cost. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Page 5 of 21 PPENHEIMEK Position Details CITY OF HUTCHINSON report as of 0810112021 XXXXXX9707 CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 02007GEC3 245 xmooa9707 r- ALLY BK MIDVALE UTAH 2.950% 100.024 Maturity 08/02/2021 -5.725% (w) -5.725% -5.725% 08/02/2018 $245,000 $245,059 ` CD 1.69% Held FDIC Cert A 57803 08/022021 0.00 100.000 / 2.950 % 100.000 $3,564 Death Put I GMATBK I Semi -Annual Pay 89214PCA5 245 xmooa9707 -/- TOWNEBANK PORTSMOUTH VA 3.000% 100.484 Maturity 09/27/2021 -0.267%(w) -0.267% -0.267% 09/26/2018 $245,000 $246,186 dts CD 1.69% Held FDIC Cert A, 35095 09272021 0.15 100.000 / 3.000% 100.000 $2,638 .. Death Put I TOWN I Semi -Annual Pay I Restricted Stales: NC,VA 227563BK8 245 xxxxxx9707 -/- CROSS RIV BK TEANECK N J 1.800% 100.524 Maturity 11/15/2021 -0.056%(w) -0.056% -0.056% 11/13/2019 $245,000 $246,284 $1,84 CD 1-69% Held FDIC Cert#., 58410 IIIIW021 0.28 100.000 / 1.800% 100.000 $1,003 Death Put I CRORVR I Semi -Annual Pay 34415LAN1 245 xxxxxx9707 -/- FOCUS BK CHARLESTON MO 2.100% 100.664 Maturity 11/24/2021 -0.063%(w) -0.063% -0.063% 11/24/2017 $245,000 $246,627 $1,627 CD 1.69% Held FDIC Cert A, 1426 11242021 0.31 100.000 / 2.100% 100.000 $1,015 0.7% Death Put I FSSBKC I Semi -Annual Pay 249218AU2 290 xxxxxx9707 Aa3/- DENVER COLO PUB SCHS CTFS 2.598% 100.824 Maturity 12/15/2021 0.330% (w) 0.330% 0.330% 05/14/2020 $291,621 $292,390 $769 Muni 2.00% Held (Aay) PARTN 1211W021 0.36 102.42811.050% 100.559 $1,025 0.3% Material Events I Federally Taxable I Make Whole Call I Extraordinary Calls I Certificate of Participation Education I Semi -Annual Pay 8562845Z3 247 xxxxxx9707 -/- STATE BK INDIA NEW YORK N Y 2.350% 101.134 Maturity 01/26/2022 -0.015% (w) -0.015% -0.015% 05/09/2017 $247,000 $249,801 $2,801 CD 1.70% Held FDIC Cert A, 33682 01262022 0.48 100.00012.349% 100.000 $143 1.1% Death Put I Foreign I Emerging I STBINC I Semi -Annual Pay 1. I Restricted States: MT,OH,TX 081383Q87 430 xxxxxx9707 Al/AA BEMIDJI MINN 5.000% 102.405 Maturity 02/01/2022 0.106% (w) 0.106% 0.106% 03/18/2020 $437,555 $440,342 $2,786 Muni 2.96% Held (All-) 02/012022 0.49 106.618 / 1.400% 101.757 $179 0.6% S&P Outlook Stable I General Obligation I Recreation I AGMC Insured I Semi -Annual Pay 264474GV3 1,000 xxxxxx9707 Aa2/- DULUTH MINN INDPT SCH DIST 5.000% 102.162 Maturity 02/01/2022 0.590% (w) 0.590% 0.590% 03/26/2020 $1,011,640 $1,021,620 $9,980 Muni 6.89% Held (sal/-) N0709 CTFS PARTN 02/012022 0.49 104.297 / 2.600% 101.164 $417 1.0% Material Events I Certificate of Participation I Education I Semi -Annual Pay 38148PGX9 247 xxxxxx9707 -/- GOLDMAN SACHS BK USA 2.300% 101.358 Maturity 03/08/2022 0.005% (w) 0.005% 0.005% 05/09/2017 $247,000 $250,354 $3,354 CD 1.709s Held FDIC Cert A, 33124 03/082022 0.59 100.000 / 2.299% 100.000 $2,319 1.4% Death Put I GS I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (Y7M9. Duration figure represents modified duration to worst. ATY(TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA. Page 6 of 21 PPENHEIMEK Position Details (continued...) report as of 0810112021 CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield 87164XPZ3 245 xmooa9707r- SYNCHRONYBANK 2.400% 101.609 Maturity 04/07/2022 0.012%(w) CD 1.6e% Held FDIC Cart A, 27314 04/072022 0.67 Death Put I SYF I Semi -Annual Pay I Restricted States: TX 574446GV6 500 xmooa9707 Aa1/- MARYSVILLE MICH PUB SCHS DIST 2.317% 101.428 Maturity 05/01/2022 0.387% (w) Muni 3.45% Held (A3-) 05/012022 0.74 Material Events I Federally Taxable I General Obligation I Education I Semi -Annual Pay 64971 WJ35 500 xxxxxx9707 Aal/AAA NEW YORK N Y CITY TRANSITIONAL 1.650 % 101.015 Maturity 05/01/2022 0.279% (w) Muni 3.45% Held (As 1/-) FIN AUTH REV 05/01/2022 0.74 Material Events I Federally Taxable I S&P Outlook Stable I Make Whole Call I Revenue I Government I Semi -Annual Pay 977100GU4 500 xxxxxx9707 Aa2l- WISCONSIN ST GEN FD ANNUAL 1.720 % 101.134 Maturity 05/01/2022 0.189% (w) Muni 3.45% Held (As2/--) APPROPRIATION REV 05/01/2022 0.74 Federally Taxable I Stale Taxable I Make Whole Call I Pro-Rata I Revenue I Government I Semi -Annual Pay 13281 NYX4 205 xxxxxx9707 Aal/AA CAMDEN CNN N J IMPT AUTH REV- 0.591% 100.321 Maturity 07/15/2022 0.251%(w) Muni 1 41% Held (Aefy CROSSROADS REDEV PROJ 07/152022 0.94 Material Events I Federally Taxable I S&P Outlook Stable I Shod First Coupon I Revenue I Government I Semi -Annual Pay 15721UCT4 245 xxxxxx9707 -/- CFBANK FAIRLAWN OH 3.250% 103.055 Maturity 07/19/2022 0.054% (w) CD 1.6e% Held FDIC Cert A, 28263 07/192022 0.94 Death Put I CFBK I Monthly Pay I Restricted States: CA,PR,TN,TX 02587DV47 245 xxxxxx9707 -/- AMERICAN EXPRESS CENTURIAN BK 2.350 % 102.284 Maturity 08/08/2022 0.089% (w) CD 1.69% Held CTF DEP PROGRAM BOOK ENTRY 08/082022 0.99 FDIC Cert A, 27471 Death Put I AXP I Semi -Annual Pay I Restricted States: OH, TX 01748DAY2 245 xxxxxx9707 -/- ALLEGIANCE BK TEX HOUSTON 2.200% 102.569 Maturity 11/03/2022 0.142% (w) CD Ise% Held FDIC Cert A, 58629 11/03/2022 1.23 Death Put I ABTX I Monthly Pay I Restricted States: TX 254672WU8 245 xxxxxx9707 -/- DISCOVER BK 2.450% 102.980 Maturity 11/18/2022 0.138% (w) CD Ise% Held FDIC Cert A, 5649 11/182022 1.27 Death Put I DFS I Semi -Annual Pay CITY OF HUTCHINSON XXXXXX9707 Acq Date Tot Adj Cost Mkt Principal Unreal GIL ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 0.012% 0.012% 06/09/2017 $245,000 $248,942 $3,942 100.00012.400% 100.000 $1,917 1.6% 0.387% 0.387% 05/09/2017 $494,230 $507,140 $12,910 98.84612.565% 98.846 $2,993 2.6% 0.279% 0.279% 05/09/2017 $497,125 $505,075 $7,950 99.42511.771% 99.425 $2,131 1.6% 0.189% 0.189% 08/26/2020 $504,880 $505,670 $790 102.208 / 0.400% 100.976 $2,222 0.2% 0.251% 0.251% 09/10/2020 $205,369 $205,658 $289 100.351 / 0.400% 100.180 $64 0.1% 0.054% 0.054% 12/19/2018 100.000 / 3.250 0.089% 0.089% 08/08/2017 100.000 / 2.350 0.142% 0.142% 11/03/2017 100.000 / 2.200% $245,000 $252,485 $7,485 100.000 $349 3.1% $245,000 $250,596 $5,596 100.000 $2,792 2.3% $245,000 $251,294 $6,294 100.000 $15 2.6% 0.138% 0.138% 05/09/2017 $245,000 $252,301 $7,301 100.00012.450% 100.000 $1,283 30% Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9. Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA. Page 7 of 21 PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON report as of 0810112021 XXXXXX9707 Position Details CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 214201GK5 150 xxxxxx9707 A2/- COOK CNTY ILL SCH DIST NO 0.000% 97.395 Maturity 12/01/2022 2.002% (w) 2.002% 2.002% 10/27/2020 $148,388 $146,092 112 2951 Muni 1.03% Held (a) 089MAYWOOD 12/012022 1.31 98.34110.800% 98.925 $0 Material Events I Federally Taxable I State Taxable I General Obligation I Education I AGMC Insured 949495AQ8 245 xxxxxx9707 -/- WELLS FARGO NATL BK WEST LAS V 1.900% 102.490 Maturity 01/17/2023 0.186% (w) 0.186% 0.186% 01/1712020 $245,000 $251,100 CD t.se% Held FDIC Cert A, 27389 01/17/2023 1.43 100.000 / 1.900 % 100.000 $230 Death Put I WFC I Monthly Pay 58404DDMO 245 xxxxxx9707 -/- MEDALLION BK UTAH 2.850% 104.200 Maturity 03/062023 0.198% (w) 0.198% 0.198% 03/0512019 $245,000 $255,290 $10,290 CD r.se% Held FDIC Cert A, 57449 03/062023 1.55 100.000 / 2.850 % 100.000 $574 4.2% Death Put I MEDBNK I Monthly Pay I Restricted States: AL,OH,TX 149159MQ5 245 xxxxxx9707 -/- CATHAY BK LOS ANGEL CALIF 3.150 % 105.345 Maturity 06/082023 0.243% (w) 0.243% 0.243% 06108/2018 $245,000 $258,095 $13,095 CD t.se% Held FDIC Cert A, 18503 06/082023 1.80 100.000/3A 50% 100.000 $1,205 5.3% Death Put I CATY I Semi -Annual Pay I Restricted States: CA, NY 856425AR4 245 xxxxxx9707 -P STATE BANK OF LISMORE LISMORE 3.100% 105.369 Maturity 06/272023 0.261%(w) 0.261% 0.261% 06/27/2018 $245,000 $258,154 $13,154 CD 1.6e% Held MN 06272023 1.84 100.00013.100% 100.000 $166 5.4% FDIC Cert#: 8190 Death Put I SBKLIS I Monthly Pay 45581 EAX9 245 xxxxxx9707 -/- INDUSTRIAL& COML BK CHINA USA 3.300% 105.772 Maturity 06/302023 0.261%(w) 0.261% 0.261% 08/30/2018 $245,000 $259,141 $14,141 CD t.se% Held FDIC Cert A, 24387 0613012023 1.85 100.000 / 3.300% 100.000 $111 5.8% Death Put I INDCMB I Monthly Pay I Restricted States: NON-USACCOUNTS 75472RAW1 245 xxxxxx9707 -/- RAYMOND JAMES BK NATL ASSN 1.700% 102.825 Maturity 08/142023 0.301%(w) 0.301% 0.301% 02/14/2020 $245,000 $251,921 $6,921 CD t.se% Held FDIC Cert #: 33893 0811412023 1.98 100.000 / 1.700% 100.000 $1,951 2.8% Death Put I RJF I Semi -Annual Pay 59833LAF9 245 xx)0=9707 -/- MIDWEST INDPT BK MO 3.150% 105.989 Matu* 09/182023 0.319% (w) 0.319% 0.319% 09/17/2018 $245,000 $259,673 $14,673 CD r.se% Held FDIC Cert A, 25849 09/182023 2.05 100.000 / 3.150 % 100.000 $381 6.0% Death Put I MIDINB I Monthly Pay 61760ARSO 245 xxxxxx9707 -/- MORGAN STANLEY PRIVATE BK 3.550% 107.042 Maturity 11/082023 0.420% (w) 0.420% 0.420% 11/08/2018 $245,000 $262,253 $17,253 CD t.se% Held NATL 11/082023 2.18 100.000 / 3.550 % 100.000 $2,097 7.0% FDIC Cert A, 34221 Death Put I MS I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9. Duration figure represents modified duration to worst. ATY(TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA. Page 8 of 21 PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON report as of 0810112021 XXXXXX9707 Position Details CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 538036CZ5 245 xmoorx9707 -/- LIVE OAK BANKING COMPANY 2.500% 104.962 Maturity 12/13/2023 0.387%(w) 0.387% 0.387% 12/13/2017 $245,000 $267,157 $12,157 CD 1.69% Held WILMINGTON NC 12/132023 2.30 100.00012.500% 100.000 $50 5.0% FDIC Cert #., 58665 Death Put I LIVOAK I Monthly Pay 06251AV80 245 xmoorx9707 -/- BANK HAPOALIM B M NEW YORK 3.200% 106.864 Maturity 01/23/2024 0.406% (w) 0.406% 0.406% 01/23/2019 $245,000 $261,817 $16,817 CD 1.69% Held FDIC Cert A, 33686 01232024 2.39 100.000 / 3.200% 100.000 $258 6.9% Death Put I Foreign I Emerging I HAPOAL I Semi -Annual Pay I Restricted States: MT,TX 20033AP91 245 xxxxxx9707 -/- COMENITY CAP BK UTAH 3.100% 106.719 Maturity 02/15/2024 0.434% (w) 0.434% 0.434% 02/15/2019 $245,000 $261,462 $16,462 CD 1.69% Held FDIC Cert A, 57570 0211WO24 2.44 100.000 / 3.100% 100.000 $416 6.7%% Death Put I ADS I Monthly Pay I Restricted Stales: OH,TX 057864AZ3 485 xxxxxx9707 Aa2/AA BALDWIN CNTY ALA PUB BLDG AUTH 3.000% 106.937 Maturity 03/01/2024 0.294% (w) 0.294% 0.294% 03/20/2020 $491,004 $518,644 $27,640 Muni 3.34% Held (Aav--) BLDG REV - JAIL PROJ 03/012024 2.47 101.867 / 2.500% 101.238 $6,184 5.6% Matedal Events I S&P Outlook Stable I Extraordinary Calls I Revenue I Government I Semi -Annual Pay 90348JJQ4 245 xxxxxx9707 -/- UBS BK USA SALT LAKE CITY UT 2.900% 106.442 Maturity 04/032024 0.468% (w) 0.468% 0.468% 04/03/2019 $245,000 $260,783 $15,783 CD 1.69% Held FDIC Cert A, 57565 04/032024 2.57 100.000 / 2.900% 100.000 $19 6.4% Death Put I UBS I Monthly Pay 20056UAV6 500 xxxxxx9707 -/AA COMMERCE CALIF CMNTY DEV 3.000% 106.729 Maturity 08/012024 0.722% (w) 0.722% 0.722% 05/09/2017 $511,520 $533,645 $22,125 Muni 3.45% Held (-IA) COMMN SUCCESSOR AGY TAX 08/01/2024 2.88 106.319 / 2.200% 102.304 $125 4.3% ALLOCATION Federally Taxable I S&P Outlook Stable I DID I Revenue I Government I AGMC Insured I Semi -Annual Pay 438687KT1 1,000 xxxxxx9707 Aal/- HONOLULU HAWAII CITY & CNTY 1.832% 103.638 Maturity 08/012024 0.603% (w) 0.603% 0.603% 10/30/2019 $996,000 $1,036,380 $40,380 Muni 6.89% Held (As1/-) 08/01/2024 2.92 99.600 / 1.920% 99.600 $153 4.1% Matedal Events I Federally Taxable I Make Whole Call I General Obligation I Government I Semi -Annual Pay 20772,13,19 570 xxxxxx9707 Aa3/A+ CONNECTICUTST 2.400% 105.583 Maturity 08/152024 0.540% (w) 0.540% 0.540% 07/11/2019 $568,906 $601,823 $32,917 Muni 3.93% Held (AaV-) 0811WO24 2.90 99.808 / 2.440 % 99.808 $6,422 5.8% Matedal Events I Federally Taxable I S&P Outlook Stable I General Obligation I Government I Semi -Annual Pay 64971QJ38 500 xxxxxx9707 Aal/AAA NEW YORK NY CITY TRANSITIONAL 2.600% 102.525 Next Call 11/012022 0.556% (w) 0.556% 0.556% 05/09/2017 $486,750 $512,625 $25,875 Muni 3.45% Held (As1/-) FIN AUTH REV 1110112024 1.22 Maturity 11/012024 1.794% 1.794% 1.794% 97.35012.998% 97.350 $3,358 5.3% Matedal Events I Federally Taxable I S&P Outlook Stable I Callable I Revenue I Government I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9. Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA. Page 9 of 21 PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON report as of 08/01/2021 XXXX)CX9707 CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 696583GV9 460 xmooa9707 Aal/AAA PALM BEACH FLAREV 2.500% 106.509 Maturity 01/01/2025 0.569%(w) 0.569% 0.569% 01/08/2020 $466,776 $489,941 $23,166 Muni 3.17% Held (As 1/-) 01/01/2025 3.28 102.12012.050% 101.473 $1,054 5.0% Material Events I Federally Taxable I S&P Outlook Stable I Revenue I Government I Semi -Annual Pay 69013KFJO 245 xmooa9707 -/- MERRICK BK SOUTH JORDAN UTAH 1.800% 104.134 Maturity 01/31/2025 0.605% (w) 0.605% 0.605% 01/31/2020 $245,000 $266,128 $10,128 CD 1.69% Held FDIC Cert A, 34519 01/31/2025 3.39 100.000 / 1.800% 100.000 $48 4.1% Death Put I MERICK I Monthly Pay I Restricted States: OH,TX 16166NCL7 300 xxxxxx9707 -/AA- CHASKA MINN ECONOMIC DEV 3.430% 107.661 Maturity 02/01/2025 1.184% (w) 1.184% 1.184% 02/03/2020 $316,473 $322,983 $6,510 Muni 2.07% Held (-/-) AUTHLEASE REV 02/01/2025 3.31 107.752 / 1.800% 105.491 $86 2-1% Material Events I Federally Taxable I State Taxable I S&P Outlook Negative I Revenue I Industrial I Semi -Annual Pay 05465DAE8 245 xxxxxx9707 -/- AXOS BK SAN DIEGO CALIF 1.650% 103.725 Maturity 03/26/2025 0.616% (w) 0.616% 0.616% 03/26/2020 $245,000 $254,126 $9,126 CD 1.69% Held FDIC Cert A, 35546 03/262025 3.54 100.000 / 1.650 % 100.000 $100 3.7% Death Put I BOR I Monthly Pay 29278TMJ6 245 xxxxxx9707 -/- ENERBANK USA UT 2.000% 105.288 Maturity 10/31/2025 0.734% (w) 0.734% 0.734% 10/31/2019 $245,000 $257,956 $12,956 CD 1.69% Held FDIC Cert A, 57293 10/312025 4.07 100.000 / 2.000% 100.000 $54 5.3% Death Put I CMS I Monthly Pay I Restricted Stales: OH,TX 032879UV8 500 xxxxxx9707 -/AA ANCHOR BAY MICH SCH DIST 1.250% 101.159 Maturity 05/01/2026 0.999% (w) 0.999% 0.999% 07/16/2020 $502,985 $505,795 $2,810 Muni 3.45% Held 6/9 05/012026 4.58 100.726/1.120% 100.597 $1,616 0.6% Material Events I Federally Taxable I S&P Outlook Stable I General Obligation I Education I Semi -Annual Pay 89235MLD1 245 xxxxxx9707 -/- TOYOTA FINL SVGS BK HEND NV 0.950% 99.842 Maturity 07/22/2026 0.983% (w) 0.983% 0.983% 07/22/2021 $245,000 $244,613 ($387) CD 1.69% Held FDIC Cert A, 57542 07222026 4.84 100.000 / 0.950 % 100.000 $83 (0.2%) Death Put I TOYFBN I Semi -Annual Pay I Restricted States: OH,TX Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9. Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA. Page 10 of 21 r ppENHEIMEk Coupon Cash Flow - Year 1 CITY OF HUTCHINSON report as of 08/01/2021 XXXXXX9707 Coupon Cash Flowby •' Time Period., 0810112021. 07/31/2022 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22 Mal'22 Apr'22 May'22 Jun'22 Jul'22 Aug22 Total %Tot Agency Agency Pass-Thru Asset -Backed CD $14,997 $13,576 $9,760 $19,238 $10,681 $15,064 $11,894 $9,272 $9,919 $14,101 $10,835 $11,854 $151,190 50.2% CMO - - - - - - - - - - - - - - Corporate - - - - - - - - - Muni: Fed Tax $6,840 - $23,842 $3,767 $6,356 $28,645 - $23,842 $6,356 $99,649 33.1 Muni: Tax -Exempt - $7,275 - - - $35,750 $7,275 - - $50,300 16.7% Muni: Subj AMT - - - - - Pfd: Fed Tax Pfd: Tax -Exempt Pfd: Cap Gains Treasury Total $21,837 $20,851 $9,760 $43,081 $14,448 $21,420 $76,289 $16,547 $9,919 $37,944 $10,835 $18,209 $301,138100.0% Fed Tax -Exempt - $7,275 - - - - $35,750 $7,275 - - - - $50,300 16.7% Fed Taxable $21,837 $13,576 $9,760 $43,081 $14,448 $21,420 $40,539 $9,272 $9,919 $37,944 $10,835 $18,209 $250,838 83.3% Subj to Cap Gains - - - - - - - - - - - - - - Subj to AMT Fed Tax -Exempt 0 Fed Taxable 0 Subj to Cap Gains 0 Subj to AMT $60,000 $40,000 $20,0000 ■ ■ _ E M E ■ - _ ■ mm Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22 Mar'22 Apl'22 May'22 Jun'22 Jul'22 Aug 22 Includes all tax holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash Mows for the next 12 months, from 08/01/2021 to 07/31/2022. Totals are the sum of rounded displayed values. The cash flows displayed are only estimates. Your actual interest and principal payments may be higher or lower than these estimates. Projected Principal Paydowns for CMOs are produced by applying current pool speeds which are updated weekly. Assuming similar market conditions going forward, Projected Principal Paydowns for Pass-Thru securities are produced by calculating and applying concurrent historical speeds to future paydown schedules. Page 11 of 21 PPENHEIMEK Maturity & Duration - All CITY OF HUTCHINSON report as of 0810112021 XXXXXX9707 40% 20% v aR C o 0,6 e I I1 OryyO�,y0�n�0�'b0�yO.t00�'� O�00�00.,00,,'LO.,'LO.,'�O.,bO,,y0.,00,,'� 0,,00,,�i ObOOb'LOb'LOb'�O�Obh Ob00b10bQOb00y0 ,LyC�y� Qe 40% m 20% C o 0% I' o'L pti p'S pb ph Ob 91 00 p0 ,LO ,L'L ,L'L ,L'S ,Lb ,Lh ,Lb ,11 ,10 ,Loi .LO .L'L .L'L .L'S .Lb .Lh .Lb .L1 .L0 .Loi .50 Ox 00 0'1 o'L O'� ODl Oci OH 01' 00 00' ,ti0 ,titi ,ti'V ,ti'N ,LD: ,tick' ,tiH ,tit ,ti0 ,ti�i' ,LO' ,Lti ,L'V ,L^i ,Lti ,Lh' ,Lry ,L1 ,L0 ,L0' '� Displays represent % ofmarket principal for all tax lot holdings with a recognized CUSIP, quantity, current market price and full analytical tabulations Average Ilfe used for principal paydowns, andperpetual securities are assigned a 40 year maturity. Duration figure represents modified duration to worst. Year Curr Face % Mkt Principal % Range Curr Face % Mkt Principal % 2021 $1,270,000 8.75% $1,276,545 8.51% 00-01 $5,634,000 38.83% $5,714,227 38.11% 2022 $5,004,000 34A9% $5,087,370 33.93% 01-02 $2,610,000 17.99% $2,696,015 17.98% 2023 $2,205,000 15.20% $2,312,785 15.42% 02-03 $4,025,000 27.74% $4,253,637 28.37% 2024 $3,790,000 26.12% $3,987,179 26.59% 03-04 $1,250,000 8.62% $1,322,179 8.82% 2025 $1,495,000 10.30% $1,580,135 10.54% 04-05 $990,000 6.82% $1,008,364 6.72% 2026 $745,000 5.13% $750,408 5.00% 05-06 2027 06-07 2028 07-08 2029 08-09 2030 09-10 2031 10-11 2032 11-12 2033 12-13 2034 13-14 2035 14-15 2036 15-16 2037 16-17 2038 17-18 2039 18-19 2040 19-20 2041 20-21 2042 21-22 2043 22-23 2044 23-24 2045 24-25 2046 25-26 2047 26-27 2048 27-28 2049 28-29 2050 29-30 2051+ 30+ Perpetual Page 12 of 21 Public Arts Commission MINUTES July 8, 2021 5:30 Rec Center In attendance: Justin Beck, Morgan Baum, Brandon Begnaud, Steve Cook, Jackie Fuchs, Patrick Hiltner, Lynn Neumann Not in attendance: Dan Jochum (ex officio), Kay Voigt Approve the minutes: move to approve with removal of the "T", second by Justin • Sculpture Stroll o All installed o Andrew will be moving Triangle Play to the front entrance after the 4th of July, a new pad is in place and ready for the installation. o Jackie is waiting to get photos of Hey Marylou and Triangle Play o Church is being painted and Loom will have a nice new background o Brochures: Steve has refilled, but we're already down to 750, may need to order more o Ribbon Cutting (Jackie and Morgan will find a friend and do it) o Scavenger Hunt (Morgan will make a bingo card, Jackie will edit) ■ Send PDF to everyone to distribute • People's Choice - Month of September o Instagram post o Ballot Box in City Hall o Paper will promote o Online link o People can only vote once o $500 award o Other Strolls have a Judge's Award in addition to the People's Choice Award ■ The Cook family has made a generous donation to fund the PAC, and they would be open to funding a Judge's Award for a few years • Community Murals Project o Justin met with Mary Hodson and did a walking tour of the Downtown that could be pockets of space for public art murals. o Interactive murals are also very popular. o Need to think about who's the owner, upkeeper, what are the agreements. o What would be the best leader for this project? • Bridge Underpass Mural Ideas o School Road Underpass o Who would take this on? • Little Crow Plaque o Lynn is still working on this. • Future Meeting Date & Time o Library meeting room is back open o But the 2nd Thursday at 5:30pm would not work o Second Thursday at 5pm, or 2nd Wednesday at 5:30pm is also available o We could go back to 5pm, but if we could add zoom in as an alternative Morgan moved 2nd Wednesday, Library, 5pm with zoom as alternative; seconded by Justin. PASSED ■ Wednesday, August 11th at 5pm ■ Wednesday, September 8th at 5pm (no Lynn) ■ Wednesday, October 13th at 5pm (no Lynn) ■ Wednesday, November 10th at 5pm (no Lynn) ■ Wednesday, December 8th at 5pm o Morgan will send a calendar hold • Board Recruitment: o Steve Cook and Kay Voigt will be going off the PAC in August. o Jeri -Jo Redman has submitted an application ■ Jackie moves that we recommend Jeri -Jo for membership ■ Steve will contact Mayor Forcier with our recommendation o Kay Johnson has showed interest o Other recruits? • Other • Sculpture Maintenance Proposal o The Community Foundation has money allocated for maintenance for the "Old Friend" statue o Proposal says Robert Wilde has to do any maintenance (may also have that stipulation on the Hutchinson Brothers). • Steve's been putting together a PAC info packet to handoff to the PAC (digital) o Spread Chair responsibilities out ■ Morgan will take notes, agenda, and send out communications ■ Justin will run the meetings ■ Jackie will continue to do all the social media ■ Justin will work with Stephanie Nelson and Vivid Image for the website ■ Morgan will communicate with Dany from Crow River Press for printing needs • Steve will still ride around and fill the brochure boxes ■ Patrick will be the Library Location Liaison Moved to adjourn at 6:30pm. Next meeting Wednesday, August 11th at 5pm at Hutchinson Public Library, community room HRA HUTCHINSON HOUSING AND REDEVELOPMENT kWHORIY■ Regular Board Meeting Tuesday, July 20, 2021, 7:00 AM Min utes CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary Forcier, Steve Jensen, Robin Kashuba, and Kim Merwin. Staff Present: Jean Ward and Judy Flemming. a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions and/or corrections. Steve Jensen moved to approve the agenda as presented. Gary Forcier seconded and the motion carried unanimously. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JUNE 15, 2021 Steve Jensen moved to approve the Minutes of the regular board meeting and Robin Kashuba seconded and the motion carried unanimously. 3. FINANCIAL REPORTS Steve Jensen moved to approve: a. City Center General Fund payments of $24,723.86 for checks 9192 to 9199 b. Park Towers operating account payments of $40,615.99 for checks 15397 to 15431. c. Park Towers Security Account payment of $510.15 for check 1596 d. May 31, 2021 Park Towers financial statements e. June 30, 2021 City Center financial statements Kim Merwin seconded and the motion carried unanimously. 4. PARK TOWERS a. FYI: Park Towers July Newsletter b. Park Towers operations update l) Box Score Vacancy Report: 1 handicapped unit as of June 30, 2021 CONSIDERATION OF 2022 CITY CENTER BUDGET OPTIONS Jean Ward reviewed with the Board the options for the City Center Budget. Gary Forcier moved to approved the 2022 City Center Budget with Option I which has the salary for the new Executive Director starting at 80% on the pay grid. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. 6. CONSIDERATION OF HRA FUNDED HRA HOME REHAB DEFERRED LOAN PROGRAM a. Steve Jensen moved to approved the assignment of $100,000 City Center HRA Available Balance to HRA Home Rehab Deferred Loan Program and to approved the Program Factsheet. Robin Kashuba seconded and the motion carried unanimously. 7. CONSIDERATION OF REVISION TO THE CITY HOME REPAIR GRANT PROGRAM Steve Jensen moved to approved the revision to the City Home Repair Grant Program. Kim Merwin seconded and the motion carried unanimously. July 20. 2021 Minutes Page 1 of 2 S. 2021 HUTCHINSON HOUSING NEEDS DISCUSSION Jean Ward reviewed with the Board the 2021 Hutchinson Housing Needs Memorandum listing the housing needs from last month's discussion to see if there were any changes, corrections or additions. The Board agreed with the list of Hutchinson housing needs as stated in the memorandum. 9. CONSIDERATION OF HRA/CITY REHAB PROJECTS a. City Live and Work Grant for 401 Boulder Street SW: Robin Kashuba moved to approved the City for Live and Work Grant for 401 Boulder Street SW. Kim Merwin seconded and the motion carried unanimously. b. MH Fix Up Loan for 905 Cleveland Avenue SW: Steve Jensen moved to approved the MH Fix Up Loan. for 905 Cleveland Avenue SW. Kim Merwin seconded and the motion carried unanimously. c. City Home Repair Grant Program Projects: 1) 45 Jefferson Street SE: Steve Jensen moved to approved the City Home Repair Grant Program Project for 45 Jefferson Street SE. Gary Forcier seconded and the motion carved unanimously. 2) 1230 McDonald Drive SW contingent to loan review committee's approval: Steve Jensen moved to approved the City Home Repair Grant Program Project for 1230 McDonald Drive SW contingent to Ioan review committee's approval. Gary Forcier seconded and the motion carried unanimously. 10. CONSIDERATION OF APPROVAL OF RESOLUTION #2021-4 TO ESTABLISH THE REVOLVING CITY OF HUTCHINSON SCDP RENTAL REHAB PROGRAM PROCEDURAL GUIDELINES Steve Jensen moved to approve Resolution #2021-4 to Establish the Revolving City of Hutchinson SCDP Rental Rehab Program Procedural Guidelines. Kim Merwin seconded and the motion carried unanimously. 11. COMMUNICATIONS - FYI a. Star Tribune article "New MN law requires sprinklers in public high-rise apartments by 2033" b. Foreclosure Report 12. ADJOURNMENT Gary Forcier moved to adjourn and Steve Jensen seconded. There being no other business, Chair Renee Lynn Johnson KotIarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Ga For , Secretary/Treasurer July 20, 2021 Minutes Page 2 of 2 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, July 20, 2021 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The July 20th, 2021 Planning Commission meeting was called to order by Chairman Hacker at 5:30 p.m. Members in bold were present Chairman Lofdahl, Vice Chairman Hacker, Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, Commissioner Hantge, and Commissioner Janssen. Also present were Dan Jochum, City Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney, Tom Gifferson, Police Chief, Andrea Schwartz, City of Hutchinson Permit Technician and Madison Newcomb, City of Hutchinson Planning and Building Assistant. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED June 15, 2021. Motion by Commissioner Wirt to approve June 15, 2021 meeting minutes. Second by Commissioner Garberg. Motion approved. 4. PUBLIC HEARINGS A. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A SENIOR CARE FACILITY IN AN R-2 ZONING DISTRICT LOCATED AT 710 PARK ISLAND DRIVE SW. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Brian Green (Thriving Minds) spoke about the proposed project and what they aim to accomplish at this location. Patients would come to receive their intensive memory care program with the goal of returning home. He noted that there would not be a lot of activity on this site in regards to people coming and going, besides staff. Mr. Jochum noted that he talked with the applicant about parking, with expectations that the home function essentially like a residential home. He also reviewed the conditions for the conditional use permit, which contains that any change in use requires a new conditional use permit. Minutes Hutchinson Planning Commission July 20, 2021 Page 2 Commissioner Wirt asked if there was any plan to do medical treatment at this facility or if it was more nutritional and rehab oriented. Mr. Green responded that there will be medical treatment as needed, however this program is mostly rehabilitation. They will manage prescriptions, however there will not be a doctor on staff besides Dr. Cass. Commissioner Garberg asked about how parking will be monitored and what happens if the applicant does not follow the parking restrictions. Mr. Jochum responded that typically we monitor all conditional use permits that are in place in the city and periodically drive -by, sometimes neighbors call to report it. If they do not follow the parking requirements, a letter would be sent stating they are not meeting the conditions stated in the conditional use permit. If they continue to not meet the conditions, the conditional use permit could be revoked. He mentioned it has never gotten to that point. Roger Stearns, 720 Park Island Drive - asked if their clients will have their own transportation and if they will be out doing their own shopping. Mr. Green confirmed they will not. Jim Wendling, 715 Park Island Drive - inquired how this is financially feasible and if the site is fully secured so the patients cannot escape the facility. He also noted that he is looking forward to having the house occupied again. He asked what the number of patients will be. Mr. Green responded that the site is fully secure and at full capacity they can have 8 patients. He stressed that they are committed to being respectful neighbors and a good asset to the community. Jim Wendling brought up his concern over the financial piece of this project. Mr. Green responded that their clients will be paying a substantial dollar amount to attend their facility. They also have investors and bankers to ensure they are meeting their numbers. Mr. Jochum noted that the Planning Commission legally cannot take finances into consideration, the decision is solely based off the zoning requirements. Motion by Commissioner Hantge, second by Commissioner Garberg close hearing at 5:48 p.m. Motion by Commissioner Wirt to approve with 9 staff recommendations. Second by Commissioner Janssen. Motion approved. Item will be on City Council consent agenda on 07/27/2021. 5. NEW BUSINESS A. NONE Minutes Hutchinson Planning Commission July 20, 2021 Page 3 6. UNFINISHED BUSINESS 1ARUN1M 7. COMMUNICATION FROM STAFF A. Kicked off an internal growth planning study to identify a few areas in Hutchinson for future residential/commercial developments. Looking for some input from the Planning Commission, the consultant may attend a future meeting to get feedback. Also working on determining density requirements to make projects happen due to infrastructure prices. Discussion on smaller lot sizes in the right area. B. Construction material prices have slightly decreased so we have seen a small uptick in construction in July. C. UPCOMING MEETINGS — I item next month. S. ADJOURNMENT Motion was made by Commissioner Wirt to adjourn the meeting, second by Commissioner Sebesta. Meeting was adjourned at 5:59 p.m. cR HUTCHINSON CITY COUNCIL HJ-r%4!'WbHINSCH Request for Board Action A CITY ON PURPOSE. Closed Session According to Minnesota Statue 13D.05, subd. 3(c) Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 8/24/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City Staff is asking the City Council to consider going into a closed session according to Minnesota Statue 13D.05, Subd. 3(c), to consider the asking price for the property at 125 1st Avenue SW (currently a parking lot). Shad Ketcher of New Era Financial has approached the City about our interest in selling the parking lot adjacent to the west of his property. New Era Financial is looking to grow in both employee count and building size and is in need of additional space to expand. Shad's preference is to keep his business in the downtown area is the reason for him approaching the City. Staff has looked at the lot and would be comfortable in recommending to the council that we sell. It is currently primarily used by New Era Financial clients and staff working at the police department. With the police department moving and Park Elementary downsizing, staff doesn't see a significant need for the parking lot. Staff will be seeking direction from the Council on whether or not you want to sell the lot and what we should be asking for a price. BOARD ACTION REQUESTED: No action at this time. Going into a Closed Session to Consider the Asking Price for the Property at 125 1st Avenue SW Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Melissa Starke From: Shad Ketcher <shad@newerafinancial.com> Sent: Wednesday, August 18, 2021 9:29 AM To: Matt Jaunich Subject: Purchase of lot next 107 1St Ave SW. EXTERNAL EMAIL ALERT: This message originated from outside the City of Hutchinson email system. Unless you recognize the sender and know the content, DO NOT click links or open attachments. To whom it may concern: I would be very interested in trying to purchase the lot next to my building. They reason I am interested it that I need to hire additional 3 to 4 employees int the next 6 months to 3 yrs. and I would prefer to keep my office located downtown. Thank you for considering the sale of the lot. Warm Regards Shad Ketcher I New Era Financial Group, Inc. www.newerafinancial.com 107 1st Avenue SW 801 Twelve Oaks Center Dr. #826 Hutchinson, MN 55350 Wayzata, MN 55391 Office:320.587.0459 Office:952.473.1116 Shad R. Ketcher "If you want to be great, you must become a Registered Representative servant." Matthew20:25-30 Click to check it out Securities offered through J. W. Cole Financial, Inc. (JWC) Member FINRA/SIPC. Advisory services offered through New Era Financial Advisors, Inc. and J. W. Cole Advisors, Inc. (JWCA). New Era Financial Group, Inc., New Era Financial Advisors, Inc. and JWC/JWCA are unaffiliated entities. J. W. Cole Financial Representatives do not accept orders and/or instructions regarding your account by e-mail, voice mail, fax or any alternative method. The Five Star Wealth Manager award, administered by Crescendo Business Services, LLC (dba Five Star Professional), is based on 10 objective criteria. Eligibility criteria s€" required: 1. Credentialed as a registered investment adviser or a registered investment adviser representative, 2. Actively licensed as a registered investment adviser or as a principal of a registered investment adviser firm for a minimum of 5 years, 3. Favorable regulatory and complaint history review (As defined by Five Star Professional, the wealth manager has not, A. Been subject to a regulatory action that resulted in a license being suspended or revoked, or payment of a fine; B. Had more than a total of three settled or pending complaints filed against them and/or a total of five settled, pending, dismissed or denied complaints with any regulatory authority or Five Star Professionals€'ms consumer complaint process. Unfavorable feedback may have been discovered through a check of complaints registered with a regulatory authority or complaints registered through Five Star Professionals€r"s consumer complaint process, feedback may not be representative of any one clientsdc' experience; C. Individually contributed to a financial settlement of a customer complaint, D. Filed for personal bankruptcy within the past 11 years; E Been terminated from a financial services firm within the past 11 years, F. Been convicted of a felony); 4. Fulfilled their firm review based on internal standards, 5. Accepting new clients. Evaluation criteria 6V considered: 6. One-year client retention rate; 7. Five- year client retention rate, 8. Non -institutional discretionary and/or non -discretionary client assets administered; 9. Number of client households served, 10. Education and professional designations. Wealth managers do not pay a fee to be considered or placed on the final list of Five Star Wealth Managers. Award does not evaluate quality of services provided to clients. Once awarded, wealth managers may purchase additional profile ad space or promotional products. The Five Star award is not indicative of the wealth managers€r"s future performance. Wealth managers may or may not use discretion in their practice and therefore may not manage their clientsdf' assets. The inclusion of a wealth manager on the Five Star Wealth Manager list should not be construed as an endorsement of the wealth manager by Five Star Professional or this publication. Working with a Five Star Wealth Manager or any wealth manager is no guarantee as to future investment success, nor is there any guarantee that the selected wealth managers will be awarded this accomplishment by Five Star Professional in the future. For more information on the Five Star award and the research/selection methodology, go to fivestarprofessional.com. 3,606 Twin Cities -area wealth managers were considered for the award, 589 (16% of candidates) were named 2020 Five Star Wealth Managers. 2019: 3,504 considered, 671 winners, 2018: 2,622 considered, 591 winners, 2017. 2,304 considered, 836 winners, 2016: 2,083 considered, 854 winners, 2015: 2,673 considered, 825 winners, 2014: 1,931 considered, 844 winners, 2013: 2,151 considered, 863 winners, 2012: 1,256considered, 624 winners. A02020- Five Star Professional Qualification for Ed Slott's Elite IRA Advisor Group SM is based on Completion of education modules and payment of training and membership fees. Qualification should not be construed as an endorsement of the financial adviser and is no guarantee as to future investment success, nor is there any guarantee that the financial advisor will continue to meet this qualification in the future. 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Owner Labels City of Hutchinson Al Owner Labels w/PID City Limits — Urban Bound3 . 1 Addresses 1 — Airport I ! - ❑ Parks 127 { Pa reels Lakes Street Names a J Private Roads Aerials 2018 Red: Band 1 — * 1 125 107_ - " r • +'h u �+ ❑ Green: Band-2 F0 i ti Blue: Band_3 ' 1 1i 1ST AVE SW 04 F, �. Sources: Esri, HERE, Gar 'in' USG S, Intermap, I REMENT P,` RC E-- J n, k ME TI, Esri China (Hong Kong), Esri Korea, Esri (jhailand), NGCC, (c) OTp tiee ap, contributors, and the GIs User Community, LOGISJeod Count f".Y 8118/2021, 10:48.19 AM 1 Inch =47 feet