cp08-10-21HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, AUGUST 10, 2021
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
INSTALLATION OF NEWLY APPOINTED CITY COUNCIL MEMBER:
• COUNCIL MEMBER PAT MAY
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Riverside Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15339 — Resolution Accepting $500 Anonymous Donation to the Hutchinson
Police Department Towards Cost of New Training Records Maintenance System
(b) Resolution No. 15341 — Resolution Accepting $5000 Donation from Hutchinson Rotary Club for
Improvements to Rotary Park
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of July 27, 2021
(b) Council Workshop of July 27, 2021
(c) Special Meeting of July 26, 2021
(d) Special Meeting of July 28, 2021
(e) Special Meeting of August 2, 2021
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
CITY COUNCIL AGENDA August 10, 2021
(a) Consideration for Approval of Designating Pat May to City Boards/Commissions/Committees
(b) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic
Church on September 11 & 12, 2021
(c) Consideration for Approval of Amending Resolution No. 15261 — Amending the 2021 Job
Classification Table
(d) Consideration for Approval of Resolution No. 15336 - Resolution to Sell at Auction Surplus
Property
(e) Consideration for Approval of Items for Water & Wastewater SCADA System Improvements
1. Resolution No. 15337 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15338 - Resolution Receiving Report and Calling Hearing on Improvement
(f) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M.
8. CONSIDERATION FOR APPROVAL OF ISSUING OFF -SALE 3.2% MALT LIQUOR LICENSE
AND TOBACCO LICENSE TO SHIVA LLC DBA SPEEDWAY EAST LOCATED AT 640 HWY
7 EAST
(I he purpose oj'th is portion o t e agenda is to provi e the ounci with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY SETTING BUDGET WORKSHOPS FOR 4:00 P.M. ON AUGUST 24, 2021
(CAPITAL IMPROVEMENT PLAN) AND SEPTEMBER 14, 2021 (PRELIMINARY BUDGET
AND TAX LEVY)
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Economic Development Authority Board Minutes from June 23, 2021
(b) Library Board Minutes from June 28, 2021
MISCELLANEOUS
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CITY COUNCIL AGENDA August 10, 2021
11. STAFF UPDATES
12. COUNCIL/MAYOR UPDATE
ADJOURNMENT
CITY OF HUTCHINSON
RESOLUTION NO. 15339
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17-1 and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
Anonymous $500.00 7/20/2021
WHEREAS, such a donation has been contributed to the City of Hutchinson Police Department
towards the cost of a new training records maintenance system.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 10th day of August 2021.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution No. 15341 Hutchinson Rotary Park Donation
Agenda Item:
Department: PRCE
LICENSE SECTION
Meeting Date: 8/10/2021
Application Complete N/A
Contact: Lynn Neumann
Agenda Item Type:
Presenter: n/a
Reviewed by Staff ❑�
Consent Agenda 0
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Hutchinson Rotary Club has made an ongoing commitment to make improvements and additions
to Rotary Park. During their fundraising efforts, the club raised $5,000.00 to donate to the City of
Hutchinson. The funds will be used to purchase additional amenities to add to the existing park
features.
Staff is requesting City Council authorization to accept the $5,000.00 donation.
A Rotary member might want to attend the meeting to present the check and talk about their
fundraising efforts. No commitment from a member has been made yet.
BOARD ACTION REQUESTED:
Approve Resolution No. 15341 to accept the donation of $5,000 for improvements to Hutchinson Rotary
Park.
Fiscal Impact: Funding Source: Neighborhood Donation
FTE Impact: Budget Change: No 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: Neighborhood Donation
CITY OF HUTCHINSON
RESOLUTION NO. 15341
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17-1 and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
Hutchinson Rotary Club $5,000.00 8/4/2021
WHEREAS, such a donation has been contributed to the City of Hutchinson Parks Department
to make improvements and additons to Rotary Park.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 10th day of August 2021.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JULY 27, 2021
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad
Czmowski, and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Kent Exner, City
Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Sebesta, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — A moment of silence was held.
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15335 — Resolution Accepting Cash Donation from United Farmers Cooperative
for Hutchinson Fire Department
Motion by Czmowski, second by Christensen, to approve Resolution No. 15335. Motion carried
unanimously.
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a ublic hearing. Ifyou have
a question, concern or comment, please ask to e recognized by the mayor — state your name and addressfor the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of July 13, 2021
(b) Council Workshop of July 13, 2021
Motion by Czmowski, second by Forcier, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedjbr consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
CITY COUNCIL MINUTES July 27, 2021
(a) Consideration for Approval of Reaffirmation of City of Hutchinson Data Practices Policies
(b) Consideration for Approval of Data Classification Policy
(c) Consideration for Approval of 2021 Wastewater Lift Station Improvements
(d) Consideration for Approval of Boiler Replacement Project at City Center
(e) Consideration for Approval of Updated Construction Management Services Fee/Cost Proposal
With Contegrity Group
(f) Consideration for Approval of Resolution No. 15334 - Resolution Adopting Findings of Fact and
Reasons for Approval of a Conditional Use Permit for a Senior Care Facility in an R-2 Zoning
District Located at 710 Park Island Drive SW With Favorable Planning Commission
Recommendation
(g) Consideration for Approval of Issuing Short -Term Gambling License to Voiture 414 at VFW
Post 906
(h) Consideration for Approval of Suspension of Noise Ordinance for Crow River SnoPros Event on
August 13 & 14, 2021, at McLeod County Fairgrounds
(i) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Sebesta, to approve consent agenda. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
rdes items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
SUMMARY REVIEW AND APPROVAL OF 2020 AUDITED COMPREHENSIVE ANNUAL
FINANCIAL REPORT
Justin Juergensen, Assistant Finance Director, presented before the Council. Mr. Juergensen noted
that a workshop was held prior to the Council meeting in which the 2020 audited comprehensive
annual financial report was reviewed in detail with the City's financial auditor. Mr. Juergensen
introduced Layne Kockelman of Abdo, Eick & Myers, the City's auditing firm.
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CITY COUNCIL MINUTES July 27, 2021
Layne Kockelman presented before the Council. Mr. Kockelman provided a summary review of the
information that was covered in detail at the workshop held prior to the Council meeting. Mr.
Kockelman noted that the City is in a very healthy financial condition. Mr. Kockelman explained
that the total general fund balance increased about $375,928 during 2020.
Motion by Christensen, second by Czmowski, to approve 2020 audited comprehensive annual
financial report. Motion carried unanimously.
9. APPROVE/DENY RESOLUTION NO. 15333 — RESOLUTION AUTHORIZING ISSUANCE OF
$14,155,000 GENERAL OBLIGATION BONDS, SERIES 2021A
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the purpose
tonight is to review the bonds received for the capital improvement projects. These bonds will
finance the 2021 projects which include Hwy 7 West/Montana Street pedestrian crossing system,
Jefferson Street extension, Headworks project at the wastewater treatment plant, the new police
facility and other special assessment improvement bonds. Mr. Reid introduced Nick Anhut from
Ehlers & Associates, the city's financial advisor.
Mr. Anhut noted that the City has maintained Standard & Poor's AA- rating. Mr. Anhut explained
that five bids were received this morning with the winning bid coming in from Baird with a true
interest rate of 1.6238%. Baird offered a significant premium on the bonds, which the City used to
reduce the par value from $14,155,000 to $13,080,000.
Motion by Czmowski, second by Christensen, to approve updated Resolution No. 15333 with the
revised bond issuance amount. Motion carried unanimously.
10. APPROVE/DENY FUNDING TO MOVE THE HARRINGTON MERRILL BARN TO ITS
ORIGINAL SITE
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that at the
Council workshop on May 11, 2021, an update was given by Historic Hutchinson. During that
update, Historic Hutchinson spoke about the Harrington Merrill Barn that is currently in the
ownership of the City (recently purchased Franklin -site home) and their desire to see that kept and
preserved at the original home site. Historic Hutchinson is making a formal request to the City
asking for assistance in moving that structure to the original Harrington Merrill site. If the Council
should approve this project, staff is recommending that funding come from the Community
Improvement Fund. That fund balance currently has an amount greater than $2.3 million that could
be used to help fund a project like this. Historic Hutchinson is estimating the project not to exceed
$50,000.
Jim Fahey, Historic Hutchinson, presented before the Council. Mr. Fahey informed the Council that
the bid received to move the structure came in at $15,800.
Council Member Christensen expressed that she is in favoring of preserving history, however will be
abstaining from the vote as she is the president of Historic Hutchinson. Council Member Sebesta
noted he has not received favorable comments from the public on using city funds for this project.
CITY COUNCIL MINUTES July 27, 2021
Motion by Sebesta, second by Czmowski, with Christensen abstaining, to deny funding to move the
Harrington Merrill barn to its original site. Motion carried unanimously.
11. APPROVE/DENY PURCHASE AGREEMENT AND DEVELOPMENT AGREEMENT WITH
HUTCH UPTOWN COMMONS, LLC
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that staff is
requesting that the Council consider approving a purchase agreement and development agreement
with Hutch Uptown Commons, LLC for two city -owned properties — 126 and 135 Franklin Street
NW. Mr. Seppelt reminded the Council that the EDA has been working on the redevelopment of
this area since 2015, having purchased and removed a blighted professional building at 126 Franklin
Street in 2016 and purchasing a blighted residential property at 135 Franklin Street in 2020. The
residential building is scheduled for removal later this summer. A developer, Hutch Uptown
Commons, LLC, is proposing to build a minimum of 15 rental town homes on these two lots starting
in 2022. If the developer fails to meet all conditions the lots are to be sold back to the City for
$1.00. If a grant application with FEMA is approved, it could potentially result in a larger project
with more units in that area. The EDA is proposing to sell both lots to the developer for $1.00. The
EDA will be reimbursed for its development costs through a tax increment financing district
established on the site in 2016.
Motion by Czmowski, second by Christensen, to approve purchase agreement and development
agreement with Hutch Uptown Commons, LLC and authorizing staff to sign all pertinent documents.
Motion carried unanimously.
12. APPROVE/DENY WATER/WASTEWATER PRELIMINARY RATE STRUCTURE AND
METHODOLOGY
Kent Exner, City Engineer, presented before the Council. Mr. Exner reminded the Council that at a
workshop on July 13, 2021, a proposed water and wastewater rate approach and methodology was
presented by SEH Engineering. Staff is recommending that the approach be finalized prior to the
preparation of corresponding enterprise fund 2022 budgets later this Fall. Staff is recommending
that the preliminary water and wastewater rate structures that were included in the water and sewer
rate study that was presented at the July 13, 2021, workshop be approved. These structures were
outlined in the sanitary sewer rate tables and water rate tables of the water and sewer rate study that
was distributed and presented. Mr. Exner reviewed the proposed rate structures again.
Motion by Czmowski, second by Christensen, to approve water/wastewater preliminary rate
structure and methodology. Motion carried unanimously.
13. APPROVE/DENY IMPLEMENTATION OF WATER CONSERVATION PLAN
John Paulson, Project/Environmental/Regulatory Manager, presented before the Council. Mr.
Paulson explained that staff has received notification from the MN Dept. of Natural Resources to
begin implementation of Water Conservation Plans in response to the widespread drought in the
state. The State Drought Plan specifies actions for water suppliers to take in response to the drought
warning. The actions in Stage 1 Demand Reductions of the City's Water Conservation Plan include
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CITY COUNCIL MINUTES July 27, 2021
the following: 1. Restriction on lawn and garden sprinkling, irrigation and personal car washing
between the hours of 9:00 a.m. — 6:00 p.m.; 2. Inform customers of this water conservation request
and restriction. The water use restriction is meant to reduce water waste that occurs during non-
essential water use activities. Irrigation is not being banned, rather it is being restricted to a period
of time that provides the most benefit to vegetation.
Motion by Czmowski, second by Sebesta, to approve implementation of water conservation plan.
Motion carried unanimously.
GOVERNANCE
(1' e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Sustainability Advisory Board Minutes from April 19, 2021
b) Public Arts Commission Minutes from June 10, 2021
�c) Hutchinson Housing & Redevelopment Authority Board Minutes from June 15, 2021
d) Planning Commission Minutes from June 15, 2021
�e) Quarterly Public Arts Commission Financial Update
f) City of Hutchinson Financial Report and Investment Report for June 2021
MISCELLANEOUS
15. STAFF UPDATES
Kent Exner — Mr. Exner provided updates on improvement projects. He noted that paving near the Rec
Center is going well — concrete work is finishing up and paving will be beg inningg soon along with final
wear course on the parking lot when the pool season is over; Jefferson Street/lst Avenue beginning
sanitary sewer work on is Avenue today; Hwy 7/Montana pedestrian crossing is underway with
concrete removal beginning today.
Matt Jaunich — Mr. Jaunich noted that the first set of interviews was held last night for the vacant
council member seat. He noted that filing for the open seat opened today and will close on August 10t'.
The second set of interviews for the vacant council member seat will be held tomorrow at 5:00 p.m. in
the Council Chambers. Mr. Jaunich spoke about next steps following the interviews on making the
appointment to the vacant seat. His suggestion is for each council member to bring forth a name of a
candidate for the Council to consider appointing. That could happen immediately following the
interviews on Wednesday or at a special meeting or at the Council meeting on August 101h. He asked
that the Council Members be thinking about how to proceed.
16. COUNCIL/MAYOR UPDATE
Dave Sebesta — Council Member Sebesta noted that the Mid -Minnesota Development Commission
is seeking volunteer drivers for the counties they serve — McLeod, Meeker, Renville and
Kandiyohi.
ADJOURNMENT
Motion by Sebesta, second by Christensen, to adjourn at 6:45 p.m. Motion carried unanimously.
5
HUTCHINSON CITY COUNCIL
REVIEW OF 2020 FINANCIAL REPORT WORKSHOP
MINUTES
TUESDAY, JULY 27, 2021, AT 4:30 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:30 p.m. Members present included Mary
Christensen, Dave Sebesta and Chad Czmowski. Others present were Matt Jaunich, City
Administrator, Andy Reid, Finance Director, and Justin Juergensen, Assistant Finance Director.
REVIEW OF 2020 FINANCIAL REPORT
2. 2020 Financial Report
Justin Juergensen, Assistant Finance Director, introduced Layne Kockelman of Abdo, Eick &
Meyers who presented the City's 2020 audited financial report.
Layne Kockelman presented before the Council. Mr. Kockelman explained that the auditing firm
completes an audit opinion which includes a testing of Minnesota legal compliance, internal
controls over financial reporting and other law provisions, regulations, contracts and grant
agreements. The audit opinion is clean and there were no findings. There were no findings
related to internal controls. With the City having over $750,000 in federal expenditures, a single
audit was required which tests a lot of compliance with federal expenditures. A clean report was
also given on the single audit.
Mr. Kockelman reviewed general fund fund balances. Items reviewed were unrestricted fund
balance, budget and fund balance policy at 40%. The unrestricted fund balance was at 58% for
2020. The general fund has a very healthy cash reserve and all budgets were balanced. He also
reviewed the make-up of the general fund budget to actual, general fund revenues by type and
general fund expenditures by type. Mr. Kockelman also reviewed the capital projects fund
balances, special revenue fund balances, and debt service funds. Most of the funds in the special
revenue fund balances are restricted. Mr. Kockelman then reviewed the enterprise funds and
reviewed the cash flows from operations and cash balances in the water fund, sewer fund, refuse
fund, composting fund, public utilities commission fund, storm water fund, and the liquor fund.
There are significant cash balances in the water and sewer funds and that cash could be used for
capital expenditures if needed instead of bonding for items. Mr. Kockelman reminded the group
that the purpose/main goal of the liquor fund is to transfer out to the general fund, which has been
consistently at $500,000. Mr. Kockelman reviewed cash and investments balances by fund type
which total just over $70,000,000 for 2020. All funds have healthy cash balances. Mr.
Kockelman reviewed comparisons of key ratios with other class three cities and other cities in
McLeod County related to tax rates, taxes per capita, long term debt per capita, debt service
expenditures as a percentage of current expenditures, current expenditures per capita, capital
expenditures per capita, revenues by source per capita, and expenditures by program per capita.
It was noted that with Hutchinson having a local sales tax, it effects the data related to tax rate
comparisons.
Justin Juergensen noted that many of the changes in expenditures and/or revenues were COVID
related. Andy Reid noted that the bond raters really look at cash balances and the financial health
of the funds. Because of this the City has maintained its AA- rating.
3. Adjournment
Motion by Czmowski, second by Christensen, to adjourn the workshop at 5:05 p.m. Motion
carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL
SPECIAL MEETING
MINUTES
MONDAY, JULY 26, 2021 - 4:00 P.M.
CITY CENTER — COUNCIL CHAMBERS
Call to Order — 4:00 p.m.
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski,
Mary Christensen and Dave Sebesta. Other present was Matt Jaunich, City Administrator.
COUNCIL MEMBER INTERVIEWS
The purpose of the meeting is to interview persons interested in being appointed to the
vacant council member seat left by Brandon Begnaud. Matt Jaunich, City Administrator,
asked questions of each interested person on behalf of the Council.
Interview No. 1— Carol Johnson
1. We would like to know a little bit more about your work experience and educational
background and why you are interested in serving on the City Council?
Ms. Johnson explained her educational background which includes a Bachelor of Science
degree in Management and Human Resources and in Nursing. She has experience in
teaching as well and served in the military. Ms. Johnson explained that she cares for the
community and that is her main driver for wanting to serve on the Council.
2. Please tell us a little bit about your leadership style. What do you consider to be
important leadership qualities that you would bring to the City Council position? Please
give us an example of how you have used your leadership style in your work/family.
Leadership style is variable based on the needs of the group you are working with. She
believes she is a transformational leader but also a good follower. She stated she leads by
example.
3. What has been your current method/approach to educate yourself on city council -
related issues? What will your approach be to get up -to -speed on everything (budgets,
projects, etc.) that is currently going on?
Current method/approach is attending council meetings, reading the local newspaper and
getting together with members of the community. Approach will be to meet with City
department heads, do her homework and get informed.
4. Please explain to us what you believe your role will be as an appointed official
serving on the City Council?
Will be filling a position as a member of the Council, make decisions that are well
thought out and make decisions that benefit the entire community.
Mayor Forcier asked Ms. Johnson how she would handle when constituents approach her
and tell her the Council is doing the wrong thing. Ms. Johnson's response is that she
would ask the constituents for their solution and take feedback as it comes.
5. What do you believe the role of government is at the local level?
Ms. Johnson feels that local government is the most important form of government as it
effects the residents directly. Local governments provide infrastructure, safety/security,
good resources and a good place to raise families. Change should happen gradually.
What is your long-term vision for this community?
Continue on the road the city currently is with the community being vital. Ms. Johnson
spoke of the concerns of losing retail businesses. She wants the city to continue to thrive.
She would like the city to remain affordable and keep the resources available for
children, such as the aquatic center.
What are some of the current needs of the community and what do you hope to
accomplish if appointed to the position?
Assist people/businesses with recovering from the pandemic.
6. As we look to select an individual, is there anything else you would like for us to be
aware of in you as a candidate?
Ms. Johnson stated she is conservative and pro -life. She swears to uphold the
Constitution of the United States.
Interview No. 2 — Jeff Liestman
1. We would like to know a little bit more about your work experience and educational
background and why you are interested in serving on the City Council?
Liestman grew up on a family dairy farm near Paynesville and currently works as a
maintenance engineer for the Hutchinson school district. Has always been interested
in local government.
2. Please tell us a little bit about your leadership style. What do you consider to be
important leadership qualities that you would bring to the City Council position?
Please give us an example of how you have used your leadership style in your
work/family.
Liestman stated that he leads by doing. Liestman stated that he has served on local
youth organizations and a coach for several years.
3. What has been your current method/approach to educate yourself on city council -
related issues? What will your approach be to get up -to -speed on everything (budgets,
projects, etc.) that is currently going on?
Current method is to watch/attend every meeting. He would rely on fellow council
members to get him up to speed on everything.
4. Please explain to us what you believe your role will be as an appointed official
serving on the City Council?
Be the voice of the people to bring them forward to the Council. Wants to be part of
a group to make good decisions for the city. Will look at both sides fairly and even if
disagrees with decisions, will carry them out.
5. What do you believe the role of government is at the local level?
Look at future goals, community growth and is a legislative branch.
What is your long-term vision for this community?
He would propose to promote better relationships/involvement with police
department and youth.
What are some of the current needs of the community and what do you hope to
accomplish if appointed to the position?
Liestman thinks the community is great and wants to keep it that way. He believes
current city leaders do a great job and he would like for that to continue.
How will you go about getting input from the community on decisions you have to
make?
Liestman stated he would get out and talk to people, take phone calls and suggestions
and use social media as an advantage. He stated he would do his best to inform
people and do his best to correct misinformation.
6. As we look to select an individual, is there anything else you would like for us to be
aware of in you as a candidate?
Liestman stated that he is committed to being a council member — he will listen, set
goals/objectives and will devote his time to the position.
Interview No. 3 — Justin Doering
We would like to know a little bit more about your work experience and
educational background and why you are interested in serving on the City
Council?
Grew up on Iron Range, was in the military, Bachelor of Science degrees in
Emergency Management & Disaster Service and Journalism. Recently moved to
Hutchinson as a retiree and is very happy here. He would like to be engaged with
the community and fill a void he has in his life.
2. Please tell us a little bit about your leadership style. What do you consider to be
important leadership qualities that you would bring to the City Council position?
Please give us an example of how you have used your leadership style in your
work/family.
Leadership style is to be decisive and follow through.
3. What has been your current method/approach to educate yourself on city council -
related issues? What will your approach be to get up -to -speed on everything
(budgets, projects, etc.) that is currently going on?
He has visited with members of the community and has established new
relationships that have become very valuable.
4. Please explain to us what you believe your role will be as an appointed official
serving on the City Council?
Doering stated he will serve as an informed team member.
5. What do you believe the role of government is at the local level?
Government is more of an administrative function at the local level and not a
place for partisan politics. This is an opportunity to make collective decisions for
the residents of the community.
What is your long-term vision for this community?
He believes that Hutchinson is really on the right track and has a lot of prosperity
that he would like to continue to contribute to.
How will you go about getting input from the community on decisions you have
to make?
Doering stated he would visit with people on the decisions it would affect.
6. As we look to select an individual, is there anything else you would like for us to
be aware of in you as a candidate?
Education, experiences and training speak for themselves although he would like
to emphasize his experience in the military, law enforcement and firefighting. He
noted that he has a large breadth of expertise in the public service sector.
Interview No. 4 — Pat May
1. We would like to know a little bit more about your work experience and educational
background and why you are interested in serving on the City Council?
Born and raised in Hutchinson, worked in bar/restaurant industry and wine/liquor
sales. He has learned as a salesman that he needs to listen to people's needs and
that's what he feels is the role of the City Council. He also feels that he now has the
time to devote to the position.
2. Please tell us a little bit about your leadership style. What do you consider to be
important leadership qualities that you would bring to the City Council position?
Please give us an example of how you have used your leadership style in your
work/family.
Leadership style is listening to people, analyzing and making hard decisions for the
good of the city.
What has been your current method/approach to educate yourself on city council -
related issues? What will your approach be to get up -to -speed on everything (budgets,
projects, etc.) that is currently going on?
Current method is viewing City Council meetings online, reading the local newspaper
on city issues. He would meet with other boards/commission to get up -to -speed.
4. Please explain to us what you believe your role will be as an appointed official
serving on the City Council?
Servant -leadership position, be open to all views and make good, analytical decisions.
5. What do you believe the role of government is at the local level?
Social issues, cultural changes, state/federal mandates to follow, continue to be
people -community oriented.
What is your long-term vision for this community?
Steady, managed growth, remain a strong regional center. Be smart, but aggressive in
bringing in new businesses.
What are some of the current needs of the community and what do you hope to
accomplish if appointed to the position?
The need for low-income housing is a concern for him. Another concern for him is
lack of work force. Possibly increasing neighborhood watch.
How will you go about getting input from the community on decision you have to
make?
He would count on the relationships he has all ready for feedback on issues. He is
very approachable and would continue and hope that people would feel comfortable
approaching him.
6. As we look to select an individual, is there anything else you would like for us to be
aware of in you as a candidate?
May stated that he truly loves this community, he's a lifelong resident and raised his
three children here. He likes to get out and interact with people. He is willing to
devote his time to the position. He is proud to call Hutchinson home.
Interview No. 5 — Tim Burley
1. We would like to know a little bit more about your work experience and educational
background and why you are interested in serving on the City Council?
Burley was in the U.S. Army and then worked in various fields and now owns
VetTap LLC.
2. Please tell us a little bit about your leadership style. What do you consider to be
important leadership qualities that you would bring to the City Council position?
Please give us an example of how you have used your leadership style in your
work/family.
Leadership style is direct and transparent — uses facts instead of emotions to make
decisions.
What has been your current method/approach to educate yourself on city council -
related issues? What will your approach be to get up -to -speed on everything (budgets,
projects, etc.) that is currently going on?
Current method is to read about community issues and ask questions.
4. Please explain to us what you believe your role will be as an appointed official
serving on the City Council?
Role on the City Council would be to be a public servant and represent the residents
of the city. When he served on previous City Councils, he would hold meet -and -
greets to hear feedback and suggested solutions.
5. What do you believe the role of government is at the local level?
To understand that the tax money raised is the residents money to make the
community a better place — Council is about operating city functions.
What is your long-term vision for this community?
Growth with a purpose, especially economically.
What are some of the current needs of the community and what do you hope to
accomplish if appointed to the position?
To come out of the pandemic economically strong, business retention and growth,
strengthening and maintaining all aspects of the community.
How will you go about getting input from the community on decisions you have to
make?
Burley likes face -to -fact contact and conversations.
6. As we look to select an individual, is there anything else you would like for us to be
aware of in you as a candidate?
Burley stated that Hutchinson is a positive, motivating city that he has put a lot of
effort into because it is worth it. He has chosen to make Hutchinson his home
because it is filled with great people.
Interview No. 6 — Mark Carrigan
1. We would like to know a little bit more about your work experience and educational
background and why you are interested in serving on the City Council?
Carrigan is a Hutchinson High School graduate, attended St. John's with a B.A. in
Psychology and then received his law degree from William Mitchell School of Law.
He was the assistant city attorney for Pipestone where he attended Council meetings
and Charter Commission meetings. He has been an attorney for 40+ years. His work
experience has made him learn to listen, not pre judge and work out and analyze
issues. His interest is being a servant to the City of Hutchinson.
2. Please tell us a little bit about your leadership style. What do you consider to be
important leadership qualities that you would bring to the City Council position?
Please give us an example of how you have used your leadership style in your
work/family.
Leadership style is collaborative and not confrontational and strive to reach
consensus. He was class president of Hutchinson High School class size of 200 after
coming from a private school with a class size of nine students.
What has been your current method/approach to educate yourself on city council -
related issues? What will your approach be to get up -to -speed on everything (budgets,
projects, etc.) that is currently going on?
Method/approach would be to read the last four months of City Council meetings and
lean on other council members and staff to get him up -to -speed.
4. Please explain to us what you believe your role will be as an appointed official
serving on the City Council?
Carrigan considers this as a caretaker position and be a servant to the citizens of
Hutchinson.
5. What do you believe the role of government is at the local level?
He does not believe the role of local government is political. He believes the role is
about good streets, good police/fire service, and good financial management. The
focus is on what's best for the citizens of Hutchinson.
What is your long-term vision for this community?
Doesn't necessarily have one — likes the way things have been running and doesn't
feel anything is lacking.
What are some of the current needs of the community and what do you hope to
accomplish if appointed to the position?
He doesn't see needs other than the norm — adequate police/fire protection, good
streets, balanced budgets. There is nothing specific to be accomplished.
How will you go about getting input from the community on decisions you have to
make?
He would be receptive to people approaching him and communicating via electronic
means.
6. As we look to select an individual, is there anything else you would like for us to be
aware of in you as a candidate?
He noted he will be gone for a week in September. He feels that people should have
a little fun, do their best and try not to let things get too stressful.
Motion by Czmowski, second by Christensen, to adjourn at 6:50 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL
SPECIAL MEETING
MINUTES
WEDNESDAY, JULY 28, 2021 - 5:00 P.M.
CITY CENTER — COUNCIL CHAMBERS
Call to Order — 5:00 p.m.
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski,
Mary Christensen and Dave Sebesta. Other present was Matt Jaunich, City Administrator.
COUNCIL MEMBER INTERVIEWS
The purpose of the meeting is to interview persons interested in being appointed to the
vacant council member seat left by Brandon Begnaud. Matt Jaunich, City Administrator,
asked questions of each interested person on behalf of the Council.
Interview No. 1— Morgan Baum
1. We would like to know a little bit more about your work experience and educational
background and why you are interested in serving on the City Council?
Baum is a Hutchinson native and graduated from Hutchinson High School. Baum
graduated from UW-River Falls with a BA in political science and received a Master of
Science in Fundraising & Nonprofit Management from Columbia University. Baum
worked at Consumer Reports for 12 years and in 2016 moved back to Hutchinson and
purchased her family business, Clay Coyote Gallery & Pottery.
2. Please tell us a little bit about your leadership style. What do you consider to be
important leadership qualities that you would bring to the City Council position? Please
give us an example of how you have used your leadership style in your work/family.
As a leader, likes to involve as many people as possible. Baum believes you need to
build people's trust when and while making decisions. Baum explained that she was part
of the Blandin Leadership program in 2020. Baum likened herself to the ideas of
Abraham Lincoln, who surrounded himself with people who had opposing thoughts and
ideas. She is open to other ideas and believes it is essential.
3. What has been your current method/approach to educate yourself on city council -
related issues? What will your approach be to get up -to -speed on everything (budgets,
projects, etc.) that is currently going on?
Baum noted that she knows being a council member has a large time commitment.
Baum stated that it has been her goal to be a part of the Council since she graduated
from high school. She stated that she has attended almost every Council meeting and
workshop since she moved back to Hutchinson. In addition, she reads every Council
packet prior to Council meetings. Also, she has and would continue to meet with city
staff to understand topics better.
4. Please explain to us what you believe your role will be as an appointed official
serving on the City Council?
Ensure health, safety, and general welfare of the residents of the city. She
believes a council member needs to work with each and every council member
and no one should have a personal agenda.
5. What do you believe the role of government is at the local level?
Quality services, create and sustain a health business community and
infrastructure, uphold community values without overtaxing residents and using
property taxes wisely. Baum stated that trust is a huge factor, amongst council
members and amongst residents. It's being agreeable to having residents
approach you at all times to have conversations and answer questions.
What is your long-term vision for this community?
Keeping Hutchinson affordable for everybody. She wants all residents to feel
prosperous.
What are some of the current needs of the community and what do you hope to
accomplish if appointed to the position?
A caretaker is needed right now with the vacant seat and that person needs to be ready
to go on day one — deal with the 2022 tax levy, American Rescue Fund and growing tax
base on the business side.
How will you go about getting input from the community on decisions you have to
make?
Baum will talk to people and gather their feedback and truly try to work together.
Czmowski noted that Baum has been painted as extremely liberal by members of the
community and he asked how she would address that.
Baum stated that she is not as liberal as those who have painted her that way and
explained work she has done with the Republican party. Also believes in equal rights,
etc. However, she does not feel that the Council should be divided by politics or political
affiliation.
6. As we look to select an individual, is there anything else you would like for us to be
aware of in you as a candidate? .
Baum sees serving as a council member as her calling and as a job with the residents
being the bosses. She assured she will work for the residents and together with all of
the council members. She is fiscally responsible who will continue to learn.
Interview No. 2 — Justin Williams
1. We would like to know a little bit more about your work experience and educational
background and why you are interested in serving on the City Council?
Williams attended Berkley, UC-Hastings Law School and has been practicing law for
20 years mainly in municipal law. Williams has always been interested in local
government and during the pandemic received personal clarity on goals he has. He
moved back to Hutchinson realizing community and family was the most important
as this is where he grew up. He likes the smaller population of the city, tight -knit,
and built on family values.
2. Please tell us a little bit about your leadership style. What do you consider to be
important leadership qualities that you would bring to the City Council position?
Please give us an example of how you have used your leadership style in your
work/family.
Leadership style is being cognizant of your role — serving the people you are
managing. The most important skill of leadership is listening, being available and
being transparent. Williams has managed firms and offices throughout his career.
What has been your current method/approach to educate yourself on city council -
related issues? What will your approach be to get up -to -speed on everything (budgets,
projects, etc.) that is currently going on?
He has learned a lot "through the grapevine" by listening to friends'/neighbors'
conversations. He has also learned of things through the local newspaper. He will
get up -to -speed by watching and learning from other council members and staff. He
will do his homework, ask questions and gather all information available to him.
4. Please explain to us what you believe your role will be as an appointed official
serving on the City Council?
Role would be of student and utility player — try to understand current issues, what
are objectives and procedures/protocols. His role would be to fill in where needed or
be tasked with assignments.
5. What do you believe the role of government is at the local level?
Williams believes the role of local government is to serve, protect and facilitate the
community. He believes local governments should not give hand-outs, but give hand -
ups. Local governments should also plan responsibly — especially with finances and
infrastructure.
What is your long-term vision for this community?
Williams long-term vision is to retain the sense of community and small-town charm.
What are some of the current needs of the community and what do you hope to
accomplish if appointed to the position?
All communities need good police/fire protection and is very important.
How will you go about getting input from the community on decisions you have to
make?
Williams noted he would be accessible to anyone that would wish to speak with him
about topics. He would accept communication by any means — in person, via email,
via phone.
6. As we look to select an individual, is there anything else you would like for us to be
aware of in you as a candidate?
Williams noted that he really has a passion and intention to be involved in the
community.
Interview No. 3 — Jared Golde
We would like to know a little bit more about your work experience and
educational background and why you are interested in serving on the City
Council?
Graduated from Hutchinson High School in 2002. Was in the military for 10
years, has a Master's Degree in Industrial Relations. He has worked in human
resources management and now works as a special investigator with the
Department of Corrections. He wishes to serve on the City Council because this
is his home — he wants to make his children proud, serve the citizens, and it is his
passion.
2. Please tell us a little bit about your leadership style. What do you consider to be
important leadership qualities that you would bring to the City Council position?
Please give us an example of how you have used your leadership style in your
work/family.
Leaders empower others — do more together — servant/leadership model. Team
oriented, consistency, drive are skills he has.
3. What has been your current method/approach to educate yourself on city council -
related issues? What will your approach be to get up -to -speed on everything
(budgets, projects, etc.) that is currently going on?
Current method is watching Council meetings online. He would meet with each
council member to get up -to -speed and prioritize what he needs to know the most.
4. Please explain to us what you believe your role will be as an appointed official
serving on the City Council?
Representative of the citizens of which they serve. Set city policy and other
legislative functions. Brings experience and education to actively engage with the
Council.
5. What do you believe the role of government is at the local level?
Role to create and adopt physical, mental and economic safety of its constituents.
What is your long-term vision for this community?
Grow to become a larger economic hub. However, still value the small-town feel.
Attract young professionals and retain them.
Needs: affordable housing, costs of service, retail centers
How will you go about getting input from the community on decisions you have
to make?
Grass roots approach — stay active in the community. Use media and social
media.
6. As we look to select an individual, is there anything else you would like for us to
be aware of in you as a candidate?
Creating and updating policy and procedure, served on numerous state
committees, no stranger to parliamentary procedure. Will work tirelessly on all
matters.
Matt Jaunich asked the Council how they would like to proceed in making the
appointment.
Council Member Christensen commented that all nine candidates were excellent and she
would like time to digest all of the information presented. Mayor Forcier agreed.
Motion by Czmowski, second by Christensen, to set August 2, 2021, at 4:00 p.m. as a
special meeting to discuss and appoint candidate to vacant council seat. Motion carried
unanimously.
The Council discussed methods to use to bring forth candidates' names and consider
appointees.
Motion by Czmowski, second by Sebesta, to adjourn at 6:25 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL
SPECIAL MEETING
MINUTES
MONDAY, AUGUST 2, 2021 — 4:00 P.M.
CITY CENTER — COUNCIL CHAMBERS
Call to Order — 4:00 p.m.
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski,
Mary Christensen and Dave Sebesta. Others present were Matt Jaunich, City
Administrator and Marc Sebora, City Attorney.
NEW BUSINESS
1. DISCUSSION AND CONSIDERATION OF APPOINTMENT TO VACANT
CITY COUNCIL MEMBER SEAT
Matt Jaunich, City Administrator, noted that the City Council held interviews last week
with nine interested persons to fill the vacant council seat left by Brandon Begnaud. The
Council now needs to make the appointment.
Mayor Forcier suggested each Council Member bring forth a name of an individual that
they would like to see appointed to the Council and discuss the names proposed.
All Council Members stated that the nine interested persons were all excellent and they
studied each of their interest forms in depth.
Council Member Christensen suggested appointing Pat May.
Council Member Sebesta suggested appointing Pat May.
Council Member Czmowski suggested appointing Morgan Baum or Pat May.
Mayor Forcier suggested appointing Pat May.
Motion by Czmowski, second by Christensen, to appoint Pat May to the vacant City
Council Member seat. Motion carried unanimously.
Motion by Czmowski, second by Sebesta, to adjourn at 4:07 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Designating Pat May to City Boards/Commissions/Committees
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 8/10/2021
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
With Pat's appointment to the City Council, the council should officially assign Pat to his City
Boards/Commissions/Committees. The recommendation is that Pat would be assigned to the
positions that Brandon Begnaud was assigned to before his resignation. Those appointments
would be as follows:
-- Public Arts Commission
-- Bicycle/Pedestrian Advisory Committee
-- Sustainability Board
-- Wage Committee
-- Marketing & Branding Committee
BOARD ACTION REQUESTED:
Approve Committee/Commission/Board Appointments of Pat May
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
HUTCHINSON CITY COUNCIL ct=y�fl1
Request for Board Action 7AL Owl,7
Agenda Item: Temporary Liquor License - St. Anastasia Catholic Church
Department: Administration
LICENSE SECTION
Meeting Date: 8/10/2021
Application Complete Yes
Contact: Matthew Jaunich
Agenda Item Type:
Presenter: Matthew Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
St. Anastasia Catholic Church has submitted a temporary liquor license to dispense liquor at their Fall Festival being
held at the church on September 11 & 12, 2021. St. Anastasia is a religious organization and meets the requirements
for a temporary liquor license.
BOARD ACTION REQUESTED:
Approve issuing temporary liquor license to St. Anastasia Catholic Church on September 11 & 12, 2021.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Minnesota Department of Public Safety
Eff f
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 1600, St. Paul, MN 55101
651-201-7507 Fax 651-297-5259 TTY 651-282-6555
Alcohol & Gambling Enforcement
APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
Name of organization Date organized Tax exempt number
c. '3S3%1S'
I_ �rz4sfia��a ��ol:c
/gcYi�
Address
City State Zip Code
tea 4.,FSt%eo4-
Ksa.t
Minnesota
Name of person making application
Business phone Home phone
/
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Date(s) of event
Type of organization ❑ Microdistillery ❑ Small Brewer
S, 4 ,,,L ,— /r :'fa
❑ Club ❑ Charitable ❑ Religious ❑ Other non-profit
Organization officer's name
City State Zip Code
i --::] MinnesotaI S-s�.r6
I W" !,C
Organization officer's name
City State Zip Code
Minnesota
Organization officer's name
City
State Zip Code
Minnesota
Location where permit will be used. If an outdoor area, describe.
cS AK•[.s si4 04A06C 0—kurck- 4'l.o tjk-- .5 rceA .SAJ, f�•• GLt,�1SCn, .6(tJ �.. FC1-a4 s�S%�cal hui(C[i.,3,
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
City or County approving the license Date Approved
Fee Amount Permit Date
-7/d1 f a0a"� -
Date Fee Paid City or County E-mail Address
City or County Phone Number
Signature City Clerk or County Official Please Print Name of City Clerk or County Official
CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY
PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY
CITY/COUNTY TO AGE.TEMPORARYAPPLICATION STATE.MN.US
Certificate of Coverage Date:7/8/2021
Certificate Holder This Certificate is issued as a matter of information only and
The Diocese of New Ulm confers no rights upon the holder of this certificate. This certificate
Pastoral Center does not amend, extend or alter the coverage afforded below.
1400 Chancery Drive
New Ulm, MN 56073 Company Affording Coverage
THE CATHOLIC MUTUAL RELIEF
SOCIETY OF AMERICA
Covered Location 10843 OLD MILL RD
St. Anastasia Catholic Church OMAHA, NE 68154
460 Lake Street Southwest
Hutchinson, MN 55350
Coverages
This is to certify that the coverages listed below have been issued to the certificate holder named above for the certificate
indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this
certificate may be issued or may pertain, the coverage afforded described herein is subject to all the terms, exclusions and
conditions of such coverage. Limits shown may have been reduced by paid claims.
Coverage Effective Coverage Expiration Limits
Type of Coverage Certificate Number Date Date
Property Real & Personal Property
D. General Liability Each Occurrence 500,000
General Aggregate
®X Occurrence Products-Comp/OP Agg
8568 7/1/2021 7/1/2022 Personal & Adv Injury
® Claims Made
Fire Damage (Any one fire)
Med Exp (Any one person)
Excess Liability Each Occurrence 500,000
8568 7/1/2021 7/1/2022 Annual Aggregrate
Other Each Occurrence
Claims Made
Annual Aggregrate
Limit/Coverage
Description of Operations/Locations/vehicles/Special Items (the following language supersedes any other language in this endorsement or the Certificate in
conflict with this language)
Coverage is verified with regard to Covered Location's Fall Festival, to be held on church/school grounds, September 11-12, 2021
Includes Liquor Liability and Fidelity for Charitable Gambling
Holder of Certificate Cancellation
Should any of the above described coverages be cancelled
before the expiration date thereof, the issuing company will
City of Hutchinson endeavor to mail 30 days written notice to the holder of
111 Hassan Street Southeast certificate named to the left, but failure to mail such notice shall
Hutchinson, MN 55350 impose no obligation or liability of any kind upon the company,
its agents or replrescntativeL
Authorized Represeatstfre /I/ -Lf,
0198000979
HUTCHINSON CITY COUNCIL ct=y�fl1
Request for Board Action 7AL Zwl,7
Agenda Item: Amend Resolution No. 15261 - Attachment A (2021 Position Classification Table)
Department: Administration
LICENSE SECTION
Meeting Date: 8/10/2021
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Included is Attachment A - the 2021 Position Classification Table - contained in Resolution No. 15261, the 2021 City
Compensation Plan. Staff is proposing an amendment to the table to change the position of PT Recreation Facility
Maintenance Technician to a full time position entitled "Recreation Facility Maintenance Technician."
The position of PT Recreation Facility Maintenance Technician is currently funded for 32 hours/week. A 2022 budget
request to increase the hours from 32 to 40 hours/week has been submitted to Administration, and the rationale for
the additional hours includes the following:
o Volume of work required to maintain standards is increasing
o Increased coverage of evening/weekend and special events
o Adding professional presence and help for seasonal employees
o Increased on -call availability
o Have realized a savings as the position has been open since August 2020
o Help keep seasonal employee expenses down
o No additional expenses other than wages - benefits already in the equation
o Avoid potential overtime pay for current staff
PRCE has been attempting to fulfill the duties of this position with multiple part-time seasonal staff who are no longer
available. When the City posted the position this spring, the candidate pool was very limited and a suitable candidate
was not found. At this point, the department needs to consider filling the position again.
With the budget savings realized in 2021 and the proposal to increase the hours to 40/week in 2022, this change to
full time status for the position at this time will result in a better candidate pool with more applicants and allow the
department to meet its maintenance needs for the remainder of 2021. Administration supports this proposal.
It is reqeusted that the Council approve this amendment to the 2021 Position Classification Table..
BOARD ACTION REQUESTED:
Consideration and approval of the amendment to Attachment A, the Position Classification Table, of Resolution No.
15261 City of Hutchinson 2021 Compensation Plan
Fiscal Impact: Funding Source: General Fund and Enterprise Fund Budgets
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15261
CITY OF HUTCHINSON
2021 COMPENSATION PLAN
RESOLUTION ADOPTING THE PLAN, POSITION CLASSIFICATION
ASSIGNMENT TABLE AND PAY GRID EFFECTIVE JANUARY 1, 2021
WHEREAS, the City Council has considered the existing classification of positions for the
City of Hutchinson and the current economic conditions,
BE IT RESOLVED, that a Compensation Plan is hereby adopted. All positions covered by this
Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For
each position there shall be a title; and there shall be shown examples of work which are
illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills
necessary for performance of the work; and a statement of experience and training desirable for
recruitment into a position.
A. Plan Objectives
• To establish and maintain a compensation plan that enables the City of Hutchinson to be
highly competitive within our defined market.
• To lead or exceed the market in attracting and retaining qualified, reliable and motivated
employees who are committed to quality and excellence for those we serve.
• To ensure, subject to the financial condition of the City, that employees receive fair and
equitable compensation in relation to their individual contributions to the City's success.
• To follow the principles of pay equity in establishing and maintaining pay relationships
among positions based on the categories of the Keystone Job Leveling System.
• To ensure program flexibility necessary to meet changing economic, competitive,
technological, and regulatory conditions encountered by the City.
• To balance compensation and benefit needs with available resources.
B. Plan Structure
The compensation plan specifies salary range minimums and maximums. The intent of each
salary grade is to fall within 80% and 120% of identified market for positions within the grade.
(See Attachment B)
Each numbered pay grade in the basic table consists of the following:
1. Salary Minimum: The lowest amount paid to an employee in a specific job
grade or class. No employee will receive less than the minimum rate. (80% of market)
2. Salary Mid-point/Market Rate: The middle of the salary range. (100% of market)
3. Salary Maximum: The highest amount paid to an employee in a specific job
grade or class. No employee will be paid a base rate above the maximum of the salary
range. (120% of market).
C. Open Salary Range
The City shall adopt an Open Salary Range compensation plan that will allow for maximum
flexibility and in -range salary administration since there are not defined or pre -calculated
"steps". Employee movement within the pay grade range to which their position is assigned is
based solely on performance. The open salary range concept rewards good and exceptional
performers and advances employees to the market rate more quickly. (See item I. [4])
D. Position Classification Assignment
The position assignment table shall assign all of the various positions to the appropriate pay
grade (See Attachment A).
The City Administrator and Human Resources Director may jointly approve a reclassification of a
position provided the reclassification does not exceed two grades upward or two grades downward
from the current pay grade. To initiate consideration of this type of reclassification, the department
director shall submit in writing the specific reasons for the reclassification.
Any changes to the classification of a position of more than two pay grades shall be approved
by the City Council. Requests for reclassification are normally brought before the Council with
the annual budget process, and at other times of the year, as needed. To initiate such a
reclassification request, the department director shall submit a written request for consideration
to the City Administrator and the Human Resources Director. The request shall include a
description of significant or considerable changes to the position that warrant a reclassification.
The City Administrator and Human Resources Director will determine if the reclassification
request is to be forwarded to the City Council for consideration.
E. Allocation of New Positions
When a new position is created for which no appropriate description exists or when the duties of
an existing position are sufficiently changed so that no appropriate description exists, the City
Council, after recommendation of the Human Resources Director, shall cause an appropriate
job description -specification to be written for said position.
F. Pay Grades
1. Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new employee
will be the minimum rate. After satisfactory completion of the required probationary
period, an increase may be granted as warranted by the annual performance appraisal.
Thereafter, consideration for increases may be given annually on a standardized date
established by the City. The City Administrator reserves the discretion to adjust
individual rates within the assigned pay grades as required. The Council will determine
any pay increase for the City Administrator.
2. Non -Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new employee
will be the minimum rate. After satisfactory completion of the required probationary
period, an increase may be granted as warranted by the annual performance appraisal.
Thereafter, consideration for increases may be given annually on a standardized date
established by the City. The City Administrator reserves the discretion to adjust individual
rates within the assigned pay grades as required.
3. Police Patrol Positions
The position of full time police patrol officer is assigned to Grade 160 on the pay plan.
Temporary assignments will be made from these positions as needed for the
investigative function for the department. With said assignment, there will be an
additional $200.00 per month premium on top of the employee's patrol officer pay grid
assignment.
4. Part -Time Liquor Store Clerk, Part -Time Custodial and Part -Time Compost Site
Monitor Positions
The part-time positions of liquor store clerk, custodian, and compost site monitor have
been placed in separate pay plans that recognize the specific industry labor markets in
which they work.
The City Administrator and the Human Resources Director, as directed by the Administrator, shall
maintain the discretion to hire at any point within the range based on the qualifications, experience,
market conditions or other relevant factors, to secure the best candidate for the position.
G. Promotion, Position Reclassification, and Demotion Pay Rate Adjustment
1. When an employee is promoted or the position to which they are appointed is
reclassified upward, the employee's pay rate will be adjusted as follows:
a. If the promotion or reclassification results in a one grade adjustment upward, the
employee shall be compensated within the higher salary range at a rate that is equal
to the compa ratio of the employee's pay rate in their current range.
b. If the promotion or reclassification results in more than a one grade adjustment
upward, the employee's pay rate will be adjusted by using one of the following
methods:
To at least the minimum of the higher salary range for classified staff positions; or
If the employee's current pay rate is at or above the minimum of the promotional
or reclassified position, the pay rate may be increased to a level within the salary
range or budgeted pay rate amount that is equitable, based on the employee's
related experience, qualifications and the pay rates of the other employees in the
same position; or, the appropriate pay rate based on market conditions and
competition. Generally, this pay rate increase ranges from 5% to 10%; or,
iii. To a level within the higher salary range that is equal to the compa ratio of the
employee's pay rate in the current range if the increase does not exceed 10%.
2. When an employee is demoted or the position to which they are appointed is reclassified
downward, the employee's salary will be adjusted as follows:
a. If the employee's current pay rate is within the salary range of the resulting position,
the pay rate will remain unchanged.
b. If the employee's current pay rate is above the maximum of the salary range, the
current pay rate may be maintained, but frozen until the pay rate falls within the
salary range as a result of adjustments to the pay grid, or may be lowered to the
maximum pay rate of the lower pay grade.
When making salary adjustment decisions, the following may be considered:
• market condition trends, such as inflation and the current salary rates for the external
market
• employee performance to reward increased productivity and performance improvements
• available resources, salary maximums, and other restrictions to ensure that the increase
is allowable and that funds exist to cover it
The City Administrator will normally discuss the proposed pay adjustment with the
director/department head and the Human Resources Director. The City Administrator must
approve any pay rate adjustment due to promotion, reclassification or demotion and may
vary from this policy and approve a different pay rate adjustment, per his/her discretion.
Definitions
Promotion - A promotion is the appointment of a current, active regular employee to a
position in a higher salary range than the one to which the position is presently assigned.
Most promotions will occur as a result of a job posting or a departmental reorganization. A
promotion is also advancement to a position that requires performing accountabilities of
increased complexity or responsibility.
Demotion - A demotion is the appointment of a current, active regular employee to a position
in a lower salary range than the one to which the position is presently assigned. Most
demotions will occur as a result of a departmental reorganization or disciplinary action. A
demotion is also an appointment to a position that requires performing accountabilities of
decreased complexity or responsibility.
Reclassification — A reclassification is the placement of a current position in a higher or lower
salary grade because the position evaluation criteria have changed and now meet the
requirements of a higher or lower pay grade.
H. Apprenticeship Program
The City has implemented an apprenticeship program for those Water and Wastewater
Department positions subject to identified employee development including required
licensures/demonstrated skills, experience /longevity, and maturation in a position that directly
affect the department's ability to deliver municipal services.
I. Performance Evaluations
1. For all regular full time and part time employees, a performance appraisal or evaluation
will be made on, at minimum, an annual basis and per city policy No. 3.08. An
evaluation made by the employee's supervisor shall be submitted in writing to the
employee and to the City Administrator/Human Resources Director. All evaluations will
be forwarded to Human Resources for filing in the employee files.
2. Evaluations shall be based upon the performance of the individual in the position
measured against established job performance criteria. Such criteria may include level
of knowledge, skills, ability, and quality of work, personal work traits, compliance with
established City or departmental rules and regulations or any other criteria that is
indicative of performance.
3. The performance appraisal process is the application of performance standards to past
performance. In appraising an employee, these are the basic levels of performance:
Outstanding Performer - Performance is exceptional in all areas and is recognizable as
being far superior to others.
Exceeds Expectations - Results clearly exceed most positions requirements.
Performance is of high quality and is achieved on a consistent basis.
Solid Performer - Competent and dependable level of performance. Meets
performance standards of the job.
Needs Improvement - Performance is deficient in certain area(s). Improvement is
necessary.
Unsatisfactory - Results are generally unacceptable and require immediate
improvement.
4. Results
The results of the employee's evaluation will normally have the following effect on his/her
salary per the following Merit Increase Guide:
Merit Guide Chart
Pay Level Within Grade
Compa Ratio
80-88
88.1-96
96.1-104
104.1-112
112.1-116
116.1-120
Performance Rating
Minimum
Lowe r
Middle
Midpoint
(Competitive
Market)
Upper Middle
Maximum
Maximum
Outstanding Performer (4.51- 5)
7%
1 6%
5%
4%
3%
2%
Exceeds Expectations (3.51- 4.5)
6%
5%
4%
3%
2%
1%
Solid Performer (2.51- 3.5)
5%
4%
3%
2%
1%
0%
Needs Improvement (1.51- 2.5)
20
0%
0%
0%
0%
0%
Unsatisfactory (0 - 1.5)
0%
0%
0%
0%
0%
0%
NOTE: 1) % increase may not result in a pay rate higher than the maximum noted on the pay grid
*Compa-ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time employees
will be effective on the first date of the first full pay period commencing on or after March
1, except for newly hired employees. For 2021, the effective date is Sunday, March 7,
2021. New employees are eligible for consideration for a merit/performance increase
after one year of continuous employment, generally, the first year anniversary date. In
subsequent years, eligible employees will be eligible for consideration for the merit/
performance increase as specified previously and at the discretion of the department
director. Application of merit/performance increases for employees appointed to the
positions of full time police patrol officer and police sergeant is subject to collective
bargaining.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to deviate
from the pay plan when, in the sole judgment of the City Council, market conditions or
other circumstances dictate such a decision.
The City Administrator and Human Resources Director maintain final approval responsibility for
salary increases.
J. Annual Market Adjustment Consideration
As part of the budget preparation process, an annual market adjustment to the existing pay grid,
expressed as a percentage increase, is recommended to the City Council for review and
consideration for approval.
In determining a recommendation for an annual market adjustment, at least the following
information shall be considered:
1. U.S., Midwest, and Minneapolis/St. Paul consumer price index changes (CPIU & CPIW)
2. Employment cost data
3. Social Security and PERA calculation of cost of living increase
4. Unemployment rate
5. Employee turnover rate
6. Legislative growth factor constraints
An approved market adjustment is applied only to the City Pay Grid, and no individual market
increases will be granted in 2021. If an adjustment to the pay grid results in a regular
employee's wages being below the minimum rate of the grid, the wages for the affected
employee(s) will be increased to the newly established minimum rate effective January 1st
K. Modification of the Plan
The City Council reserves the right to modify any or all of the components or to vary from any of
the components of the Compensation Plan at its discretion and at any time.
L. Review of the Plan
As often as necessary to assure continued correct classification, the Position Evaluation and
Compensation Plan shall be reviewed by the Human Resources Director and necessary
adjustments recommended to the City Council. It is recommended that a comprehensive review
be completed at least every five years.
M. Filing of the Plan
Upon adoption of the Resolution, a copy of the Compensation Plan approved by the City
Council shall be placed on file with the City Administrator. The plan so filed and subsequently
adjusted by the Council shall be the Compensation Plan of the City.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
That the following tables are hereby adopted as the City Position Classification Table and Pay
Grid, to be reviewed from time to time, as appropriate.
CITY OF HUTCHINSON
2021 Position Classification Table
Grade Position
110 PT Adaptive Recreation Coordinator
110 PT Compost Scale Operator
110 PT Maintenance - City Center
110 PT Custodian - Event Center/Recreation Center
110 PT Liquor Sales Clerk
110 PT Office Specialist - Event Center
110 PT PRCE Receptionist
120 Administrative Secretary - Public Works
120 General Maintenance Worker - Event Center
120 Permit Technician
120 Licensing Clerk FT/PT
120 {� Recreation Facility Maintenance Technician _
120 PT Recreation Specialist/Concessions Coordinator _
120 PRCE Maintenance Technician
120 Utility Billing Specialist
120 Water/Wastewater Technician
120 Planning/Building/EDATechnician
130 Compost Laborer
130 Emergency Dispatcher - FT/PT
130 Hospital Security Guard - FT/PT
130 Police Administrative Specialist
130 Police Supplemental Services Specialist
130 Human Resources/Administrative Technician
130 Public Works Maintenance Operator
130 Wastewater Maintenance Operator
130 Water Plant Operator
140 Compost Equipment Operator
140 Compost Operations Specialist
140 Engineering Administrative Specialist
140 Lab Technician/Wastewater Operator _
140 Parks Maintenance Equipment Operator
140 Payroll/Benefits Specialist
140 Plant Equipment Mechanic II
140 Police Investigations Specialist
140 Senior Accounting Specialist _
140 Senior Liquor Sales Clerk _
140 Senior Public Works Maintenance Operator
140 Senior Water Plant Operator
140 Senior Wastewater Operator
150 Compost Coordinator
150 Inspector
150 Engineering Specialist
Grade Position
150 Equipment Mechanic
150 Maintenance Lead Operator
150 Parks Maintenance Specialist
150 Sales & Marketing Specialist
150 ITTechnician
160 Arborist
160 Building Inspector
160 Executive Assistant/Paralegal
160 Police Officer- FT/PT
170 Event Center Coordinator
170 Recreation Services Coordinator
170 Senior Engineering Specialist
170 Server/Network Technician
180 Building Official
180 Facilities Manager
180 Motor Vehicle Deputy Registrar
180 Parks Supervisor
180 Police Sergeant
180 Project/Environmental/Regulatory Manager
180 Wastewater Supervisor
180 Water Supervisor
190 Police Lieutenant
190 Recreation Facilities Operations Manager
190 Assistant Finance Director
200
Compost Manager
200
Economic Development Director
200
Fire Chief
200
Liquor Sales Manager
200
Public Works Manager
220
Finance Director
220
Human Resources Director
220
Information Technology Director
220
Parks/Recreation/Community Ed (PRCE) Director
220
Planning Director
230 City Attorney
230 Police Chief/Emergency Management Director
230 Public Works Director/City Engineer
1 260
Attachment A
City Administrator
2021 Hutchinson Pay Grid - 2% Increase
Grade
MIN
MID/
MARKET
MAX
80%
100%
120%
260
$51.14
$63.92
$76.70
250
$48.19
$60.24
$72.29
240
$45.70
$57.12
$68.54
230
$43.65
$54.56
$65.47
220
$39.79
$49.74
$59.69
210
$37.74
$47.18
$56.62
200
$35.91
$44.89
$53.87
190
$32.51
$40.64
$48.77
180
$30.01
$37.51
$45.01
170
$27.46
$34.32
$41.18
160
$26.14
$32.68
$39.22
150
$24.10
$30.12
$36.14
140
$22.74
$28.43
$34.12
130
$21.14
$26.43
$31.72
120
$19.32
$24.15
$28.98
110
$16.82
$21.02
$25.22
PT Cust
100
$15.00
$18.75
$22.50
PT LIQ
95
$11.74
$14.67
$17.60
PT Comp
90
$11.05
$13.81
$16.57
Adopted by the City Council this 22nd day of December 2020. (This replaces
Resolution No. 15115)
ATTEST:
Matthew Jaun' tty Administrator
Attachment 6
Gary ForcierNfayor
i B
HUTCHINSON
A CITY ON PURPOSE.
TITLE °ADS€ RECREATION FACILITY MAINTENANCE TECHNICIAN
DEPARTMENT DADISC A.PI II DCGDCATIQPI
SUPERVISED BY RECREATION FACILITIES OPERATIONS MANAGER
SUMMARY RESPONSIBLE FOR CARE AND MAINTENANCE OF RECREATION CENTER/
AQUATIC CENTER AND BURICH ARENAS AND OTHER
I�iZ�L��[�7►��_��►1���7��7_1►1�7_��_���[e1►1��7
DUTIES AND RESPONSIBILITIES
1. Greets the public and answers questions using good customer service skills and a
professional presence at all times.
2. Performs opening and closing of the facilities. Collects admission and secures all collected
monies. Supervises building and grounds during public usage.
3. Performs the following custodial and maintenance tasks:
a) o pfe-F.,.... ewdsted-i-al d-Ai s, ; ,.I,,, *Rg b-A Ret I;,.,.,ited te, Sweeps, mops, washes and
vacuums floors, and vacuums and cleans carpets. Dusts, polishes, arranges and moves
furniture and equipment. Empties wastebaskets and trash receptacles.
b) Cleans bleacher areas and locker rooms.
c) Works with other staff with minor repairs on plumbing and furnishings.
d) Washes windows, glass and other surfaces, walls, doors and trim. Cleans restrooms
and replenishes supplies.
e) Removes snow from building entrances and sidewalks. Participates in other PRCE snow
removal operations, as needed.
4. Assists with the maintenance of the physical condition and the operation of the Aquatic
Center, as directed. May perform pool water tests and necessary equipment adjustments.
Responsible for the maintenance of the rink surfaces and the installation and removal of the
hockey rink boards/glass. Resurfaces the ice rinks in both the East and West arenas using
the ice resurfacing equipment, monitors, inspects and maintains refrigeration system.
Performs required air quality tests, as directed.
6. Maintains decorative areas such as flower beds, shrubs and other landscaping. Performs
turf maintenance including mowing and weeding of Arena/Recreation Center grounds.
7. Prevents accidents and allows for the enjoyment of all patrons through fair and consistent
enforcement of policies, rules, and regulations governing the conduct of individuals using
the facilities.
age
8. Uses and operates equipment not limited to telephone, ice resurfacer, ice edger, floor
scrubber, and personal computer, printer, and other general office equipment. Operates
City vehicles as required.
9. Completes any necessary paperwork including accident/incident reports, season pass forms,
and time records.
10. Sets up and takes down athletic equipment for recreation contests and events. Assists with
set up and clean up of facility, including proper storage of supplies.
11. May direct the work of seasonal staff during scheduled shift.
12. Oversees lost and found items receptacle.
13. Participates in PRCE work teams as needed and assigned.
14. Follows all city policies and procedures, including exceptional safety standards. Attends all
required safety trainings.
15. Other duties as assigned.
EQUIPMENT Custodial/maintenance equipment, ice resurfacing equipment, ice edger, floor
scrubber, telephone, personal computer, basic office equipment, and City vehicles.
MINIMUM QULIFICATIONS High school diploma or equivalent and 1 year of related experience.
REQUIRED QUALIFICATIONS Must be 18 years of age, required for operation and maintenance
of the ice resurfacing equipment. Must possess strong customer service and communication
skills. Basic math skills along with experience working in a monetary operations system. Valid
driver's license to operate City vehicles.
DESIRABLE QUALIFICATIONS High school diploma or equivalent and 3 years of previous ice
arena and public swimming pool work experience. Ice resurfacing equipment operation
experience, knowledge and experience with refrigeration systems. Knowledge of swimming
pool care and maintenance. Knowledge of cleaning materials, equipment and methods.
Knowledge or experience with building and turf maintenance. Previous customer service
experience. Ability to understand and carry out oral and written directions; communicate
effectively with program participants, community members and staff; be versatile, flexible,
friendly and cooperative. Able to independently initiate and complete work activities. Must
perform duties to the safety standards set by the city.
SPECIAL REQUIREMENTS Certified Pool Operator/Aquatic Facility Operator License and
Minnesota Department of Health Certified Ice Arena Air Quality Operator certification or the
ability to obtain within one (1) year of the date of hire.'
WORKING CONDITIONS Considerable contact with the public. Generally inside work in
temperatures required for ice arena, outdoor pool, indoor gymnasium and may occasionally be
21 age
required to work in all types of weather conditions, and all types of noise levels. This pesltien ;s
gen ,fly Sherd--Ierd {^.r ,' average of 32 hears per v0eek. Full time position. Scheduled
hours will vary to cover facility events. Evening and weekend work is typical.
Grade 120 Position
CITY OF HUTCHINSON
ADDENDUM TO JOB DESCRIPTIONS 1995
TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT (ADA)
FOR POSITIONS: Building Custodian, Liquor Store Clerk, Laboratory Technician, Building /
Recreation Facility Maintenance Specialist, Recreation Facility Maintenance Technician
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to reach with hands
and arms. The employee frequently is required to stand, walk and use hands to finger, handle,
feel or operate objects, tools or controls. The employee is occasionally required to sit, climb or
balance, stoop, kneel, crouch or crawl, and talk or hear, and smell.
The employee must frequently lift and/or move 25 to 50 pounds and occasionally lift and/or
move up to 100 pounds. Specific vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving
mechanical parts. The employee occasionally works in high, precarious places and is
occasionally exposed to wet/or humid conditions, fumes or airborne particles, toxic or caustic
chemicals, and vibration.
The noise level in the work environment is usually moderate.
The duties listed in job descriptions are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the work is
similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is
subject to change by the employer as the needs of the employer and requirements of the job change.
3 1 P a g e
HUTCHINSON CITY COUNCIL ci=wof
Request for Board Action 7AL =- M-7
Agenda Item: Approve disposal of surplus equipment by auction
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 8/10/2021
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Public Works has one pieces of surplus equipment:
STRT-447-LDR
2001 Case 621 C wheel loader w/ bucket, snowplow & wing plow, S/N: JEE0125447
This vehicle was replaced in 2021.
The intent is to offer these unit for sale at an upcoming Fleet & Government Services auction, or other auction
conducted by Fahey Sales. Fahey Sales will be provided with information concerning the equipments' condition.
Proceeds from any sale of the vehicle would be deposited into the Vehicle -Equipment Replacement Fund.
BOARD ACTION REQUESTED:
Declare STRT-447-LDR as surplus equipment for sale at auction, approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15336
RESOLUTION TO SELL AT AUCTION
SURPLUSPROPERTY
WHEREAS, the Hutchinson Public Works Department has accumulated surplus property; and
WHEREAS, the Hutchinson City Code provides pursuant, to Section 91, Subdivision 3,
Paragraph C, for the sale at auction of surplus City property; and
WHEREAS, the Public Works Department has determined that it is in possession of surplus
property.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON, MINNESOTA:
That the following surplus City property be sold at auction and proceeds from the sale be
credited to the appropriate account:
1. STRT-447-LDR
2001 Case 621C wheel loader w/ bucket, snowplow, wing plow
S/N: JEE0125447
Adopted by the City Council this 1 Otn day of August, 2021.
Gary Forcier, Mayor
ATTEST:
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=wof
Request for Board Action 7AL =- M-7
Agenda Item: Items for Water & Wastewater SCADA System Improvements (1-6/P21-06)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 8/10/2021
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above
referenced project letting during their August 24th meeting. Please note that City staff will be communicating project
related scope, schedule and estimated cost information during the upcoming hearing.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW/City Engineer
DATE: August 10, 2021
SUBJECT: Letting No. 6/Project No. 21-06
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L6/P21-06 Water & Wastewater SCADA System Improvements Project: In general, work consists
of the removal of existing programmable logic controllers (PLCs), operator interface
terminals (OITs), radios, and the supply and installation of new PLCs, OITs, radios,
and other appurtenances for improvements to existing control panels within the Water
and Wastewater systems. This also includes providing new supervisory control and
data acquisition (SCADA) servers and software and implementing system monitoring
redundancies.
ESTIMATED COST
TOTAL
Construction Cost
$1,774,000
Engineering
$198,000
Administration
$0
ESTIMATED TOTAL
$1,972,000
ESTIMATED FUNDING
TOTAL
Assessable Costs
$0
State Aid
$0
City - Bonding
$0
City - Water Funds
$571,880
City - Wastewater Funds
$1,400,120
City - Stormwater Funds
$0
ESTIMATED TOTAL
$1,972,000
RESOLUTION NO. 15337
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 6/PROJECT NO. 21-06
WHEREAS, it is proposed to improve:
Water & Wastewater SCADA System Improvements Project: In general, work consists
of the removal of existing programmable logic controllers (PLCs), operator interface
terminals (OITs), radios, and the supply and installation of new PLCs, OITs, radios,
and other appurtenances for improvements to existing control panels within the Water
and Wastewater systems. This also includes providing new supervisory control and
data acquisition (SCADA) servers and software and implementing system monitoring
redundancies.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 6/Project No. 21-06, be referred to the Engineer for study
and that that person is instructed to report to the Council with all convenient speed advising the Council in a
preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it
should best be made as proposed or in connection with some other improvement and the estimated cost of the
improvement as recommended.
Adopted by the Council this 10th day of August 2021.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
RESOLUTION NO. 15338
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 6/PROJECT NO. 21-06
WHEREAS, pursuant to a resolution of the Council adopted August 10, 2021, a report has been
prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed
improvements:
Water & Wastewater SCADA System Improvements Project: In general, work consists
of the removal of existing programmable logic controllers (PLCs), operator interface
terminals (OITs), radios, and the supply and installation of new PLCs, OITs, radios,
and other appurtenances for improvements to existing control panels within the Water
and Wastewater systems. This also includes providing new supervisory control and
data acquisition (SCADA) servers and software and implementing system monitoring
redundancies and
said report was received by the Council on August 10, 2021, and
WHEREAS, the report provides information regarding whether the proposed improvement is necessary,
cost-effective, and feasible; whether it should best be made as proposed or in connection with some other
improvement; the estimated cost of the improvement as recommended; and a description of the methodology
used to calculate individual assessments for affected parcels.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvements of such street(s) in accordance with the report and at
an estimated total cost of the project of $1,972,000.00.
2. A public hearing shall be held on such proposed improvement on the 24th day of August 2021, at
the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing
and improvement as required by law.
Adopted by the Hutchinson City Council this 10th day of August 2021.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
PUBLICATION NO. 8430
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 6/PROJECT NO. 21-06
(L6/P21-06)
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers at the
Hutchinson City Center, 111 Hassan St SE, Hutchinson, MN, at 6:00 pm on the 24th day of August 2021, to
consider the making of an improvement of Letting No. 6/Project No. 21-06, an improvement of:
Water & Wastewater SCADA System Improvements Project: In general, work consists
of the removal of existing programmable logic controllers (PLCs), operator interface
terminals (OITs), radios, and the supply and installation of new PI -Cs, OITs, radios,
and other appurtenances for improvements to existing control panels within the Water
and Wastewater systems. This also includes providing new supervisory control and
data acquisition (SCADA) servers and software and implementing system monitoring
redundancies.
The estimated City cost of said improvement is $1,972,000.00. Such persons as desire to be heard with
reference to the proposed improvement will be heard at this meeting.
Dated: 08/10/2021
Matthew Jaunich, City Administrator
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, AUGUST 11, 2021 AND ON
WEDNESDAY, AUGUST 18, 2021.
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 7/28/21- 8/10/21
Check Date
Check
------------
EFT1510
Vendor Name
-----------------------------------------------------------------
EFTPS
Description
Payroll 7/--/21--7/24----------------------------------------------
Payroll7/11/21-7/24/21
Amount
-----------83,5 -1.50
83,591.50
-----------------
07/30/2021
07/30/2021
EFT1511
Child Support
Payroll 7/11/21- 7/24/21
415.78
07/30/2021
EFT1512
MN Dept of Revenue
Payroll 7/11/21- 7/24/21
16,512.39
07/30/2021
EFT1513
PERA
Payroll 7/11/21- 7/24/21
56,659.21
07/30/2021
EFT1514
Further HSA
Payroll 7/11/21- 7/24/21
13,650.77
07/30/2021
EFT1515
Mission Square
Payroll 7/11/21- 7/24/21
3,662.84
07/30/2021
EFT1516
VOYA
Payroll 7/11/21- 7/24/21
460.00
07/30/2021
EFT1517
MNDCP
Payroll 7/11/21 - 7/24/21
350.00
07/30/2021
100000
Payroll Check
Payroll 7/11/21- 7/24/21
764.52
07/30/2021
100001
HART
Payroll 7/11/21- 7/24/21
611.06
08/10/2021
100002
3D SPECIALTIES
TELESPAR - STREETS
732.58
08/10/2021
100003
A R ENGH HEATING & AIR CONDITIONING
SPRING MAINT- HATS
947.40
08/10/2021
100004
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
252.18
08/10/2021
100005
ACE HARDWARE - 1790
REPAIR & MAINT SUPPLIES - FIRE DEPT
388.24
08/10/2021
100006
ACE HARDWARE - 1825
REPAIR & MAINT SUPPLIES - POLICE
81.56
08/10/2021
100007
ADAMEK, LISA
REFUND: CANCELLED OUT OF LVL 2 - REC
22.50
08/10/2021
100008
ADVANCED ENGINEERING & ENVIRONMENTAL
WWTF & WTP SCADA DESIGN: 5/29/21- 7/2/21
35,180.59
08/10/2021
100009
ALBRECHT, AMBER
T-BALL COACHING REFUND - REC
40.00
08/10/2021
100010
ALLISON, JANA
UB refund for account: 2-615-5400-0-04
4.98
08/10/2021
100011
AMERICAN BOTTLING CO
COST OF GOODS SOLD - LIQUOR HUTCH
156.72
08/10/2021
100012
AMERICAN LEGION POST92
BASEBALLTOURN PROGRAM ADV - LIQUOR HUTCH
185.00
08/10/2021
100013
AMERICAN RED CROSS
BASIC LIFE SUPPORT TRAINING - WATERPARK
23.00
08/10/2021
100014
ARAMARK
7/26 SUPPLIES & SERVICE - LIQUOR HUTCH
171.76
08/10/2021
100015
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,540.95
08/10/2021
100016
ASHWILL INDUSTRIES INC
MISC PARKS REPAIR & MAINT
6,091.36
08/10/2021
100017
ASPHALT SYSTEMS OHIO INC
ASPHALT REJUVENATOR CONCENTRATE - STREETS
1,550.00
08/10/2021
100018
AUTO VALUE - GLENCOE
EQUIPMENT PARTS - HATS
299.18
08/10/2021
100019
AUTO-CHLOR SYSTEM
JULY DISHWASHER SERVICE - SR DIN
279.57
08/10/2021
100020
BACHMANN, JEREMY
UB refund for account: 1-575-9650-6-01
44.75
08/10/2021
100021
BACKEN, CALLI
T-BALL COACHING REFUND - REC
40.00
08/10/2021
100022
BAUER BUILT INC
TIRES -STREETS
423.52
08/10/2021
100023
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
3,217.43
08/10/2021
100024
BERNICK'S
CONCESSION SUPPLIES/LIQUOR COST OF GOODS
1,424.48
08/10/2021
100025
BERTRAM ASPHALT COMPANY, INC.
MILWAUKEE AVE PATCHING -STREETS
5,805.50
08/10/2021
100026
BLACK, TANYA
TIGER BALL COACHING REFUND - REC
60.00
08/10/2021
100027
BLOECKERS, MACKENZIE
TIGERBALL COACHING REFUND -REC
60.00
08/10/2021
100028
BRADLEY SECURITY LLC
KEYS - MULTIPLE DEPTS
291.50
08/10/2021
100029
BRAUN INTERTEC CORP
ENGINEERING SERVICES FOR VARIOUS PROJECTS
6,601.50
08/10/2021
100030
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
30,419.17
08/10/2021
100031
BS&A SOFTWARE
ANIMAL LICENSE SYSTEM 8/1/21- 8/1/22 - POLICE
839.00
08/10/2021
100032
BUBOLTZ, ADAM
TIGERBALL COACHING REFUND - REC
60.00
08/10/2021
100033
BW WELDING
FABRICATE MANHOLE COVER -WATER
450.00
08/10/2021
100034
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
50,473.31
08/10/2021
100035
CAMPBELL, MELISSA
TIGERBALL COACHING REFUND- REC
60.00
08/10/2021
100036
CARD SERVICES
MISC SUPPLIES - MULTIPLE DEPTS
61.43
08/10/2021
100037
CARLOS CREEK WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
1,062.00
08/10/2021
100038
CENTRAL HYDRAULICS
EQUIPMENT PARTS - MULTIPLE DEPTS
845.06
08/10/2021
100039
CINTAS CORPORATION
SUPPLIES & SERVICE - MULTIPLE DEPTS
216.01
08/10/2021
100040
CORBIN, ELIZA
TIGERBALL COACHING REFUND - REC
60.00
08/10/2021
100041
CORE & MAIN LP
FLEXSTAKE HYDRANT MARKERS - WATER
266.54
08/10/2021
100042
CREEKSIDE SOILS
50/50 COMPOST BLACK DIRT- PARKS
50.75
08/10/2021
100043
CROW RIVER FLORAL & GIFTS
FLOWERS: C SEDERLUND - POLICE
47.50
08/10/2021
100044
CROW RIVER PRESS INC
SR NEWSLETTERS - SR CTR
37.93
08/10/2021
100045
CUSTOMIZED FIRE RESCUE TRAINING INC
LIVE BURN, SCBA CONFIDENCE - FIRE
3,250.00
08/10/2021
100046
CZMOWSKI, DANA
TIGERBALL COACHING REFUND - REC
60.00
08/10/2021
100047
DANIELSON, LIZ
T-BALLCOACHING REFUND- REC
40.00
08/10/2021
100048
DELEGARD TOOL CO
RADIATOR CONC CLEAN WAND - HATS
65.37
08/10/2021
100049
DOERING, BARB
T-BALL COACHING REFUND - REC
40.00
08/10/2021
100050
DOXTATOR, CHRISTINA
TIGERBALL COACHING REFUND - REC
60.00
08/10/2021
100051
DUDE SOLUTIONS
ASSET ESSENTIALS ENTERPRISE 7/1/21- 6/30/22
14,806.97
08/10/2021
100052
DUININCK INC
PYMT#1 TH 7 & 22 MONTANA ST CROSSING IMPRV
45,330.20
08/10/2021
100053
E2 ELECTRICAL SERVICES INC
REPLACE EMERG LIGHT -CITY CENTER
121.12
08/10/2021
1100054
ECOLAB PEST ELIMINATION
7/27 PESTCONTROL- COMPOST
172.19
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 7/28/21- 8/10/21
Check Date
Check
------------
100055
Vendor Name
-----------------------------------------------------------------
EIDNESS,LACIE
Description
-------------------------------------------------------------------------
T-BALL COACHING REFUND -REC
Amount
------------------------
40.00
-----------------
08/10/2021
08/10/2021
100056
ELBERT, SAM
T-BALL COACHING REFUND - REC
40.00
08/10/2021
100057
ELK RIVER COMPOSTING INC
MARCH COMPOST DELIVERED - COMPOST
25,714.48
08/10/2021
100058
ELTON, ANGIE
T-BALL COACHING REFUND- REC
40.00
08/10/2021
100059
ENVIRONMENTAL TOXICITY CONTROL
CHRONIC TOXICITY TESTING -WWTP
1,350.00
08/10/2021
100060
ERICKSON,TINA
T-BALL COACHING REFUND -REC
40.00
08/10/2021
100061
EVENSON, ALISSA
T-BALL COACHING REFUND - REC
40.00
08/10/2021
100062
EWERT BROS INC
CAMERA INSPECTIONS - SEWER
4,414.80
08/10/2021
100063
EWE RT, TESSA
TIGERBALL COACHING REFUND - REC
60.00
08/10/2021
100064
FARM -RITE EQUIPMENT
EQUIPMENT RENTALS - MULTIPLE DEPTS
5,316.71
08/10/2021
100065
FASTENAL COMPANY
REPAIR&MAINTSUPPLIES- MULTIPLEDEPTS
3,547.63
08/10/2021
100066
FORESTEDGE WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
630.00
08/10/2021
100067
FOSTER MECHANICAL
VARIOUS REPAIRS- MULTIPLE DEPTS
10,030.69
08/10/2021
100068
FOX, GINA
TIGERBALL COACHING REFUND - REC
60.00
08/10/2021
100069
FUZE LOGISTICS SERVICES USA INC
CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS
1,675.00
08/10/2021
100070
GALLS LLC
UNIFORMS - FIRE DEPTS
244.54
08/10/2021
100071
GERTENS
CEDAR MULCH -COMPOST
3,400.00
08/10/2021
100072
GOOD NEWS HTG & A/C
TIF: SAMUEL KAY
5,000.00
08/10/2021
100073
GRAINGER
REPAIR&MAINTSUPPLIES - MULTIPLEDEPTS
2,484.34
08/10/2021
100074
GRATKE, TIM
REIMB: TRAVELTO MWOA CONF IN GRAND RAPIDS
749.53
08/10/2021
100075
GRUND, JESSICA
T-BALL COACHING REFUND - REC
40.00
08/10/2021
100076
HAARSTAD, SCOTT
UB refund for account: 3-334-8400-5-00
15.05
08/10/2021
100077
HANSON & VASEK CONSTRUCTION
2021 CONCRETE REPAIRS - STREETS
2,835.00
08/10/2021
100078
HCVN-TV
2ND QTR MEDIACOM FRANCHISE FEES
10,238.71
08/10/2021
100079
HEARTLAND AG SYSTEMS
BUSHINGS - FIRE DEPT
4.93
08/10/2021
100080
HEDLUND, CRYSTAL
T-BALL COACHING REFUND - REC
40.00
08/10/2021
100081
HEITMAN, KATIE
T-BALLCOACHING REFUND- REC
40.00
08/10/2021
100082
HILLYARD/HUTCHINSON
LINERS, CLEANER - CITY CENTER
67.40
08/10/2021
100083
HJERPE CONTRACTING
EMERGENCY REPAIR - GATE VALVE ON BRADFORD ST
9,179.36
08/10/2021
100084
HOFF, ELIZABETH
TIGERBALL COACHING REFUND - REC
60.00
08/10/2021
100085
HOLT MOTORS INC
FAN & MOTOR, VALVE ASSEMBLY - WATER
226.94
08/10/2021
100086
HOLT-PETERSON BUS
8/24/21 EXCELSIOR TRIP - SR CTR
660.00
08/10/2021
100087
HUTCHFIELD SERVICES INC
AUG JANITORIAL SERVICES - HATS
1,415.00
08/10/2021
100088
HUTCHINSON CHAMBER & TOURISM
JUNE 2021 LODGING TAX
12,816.19
08/10/2021
100089
HUTCHINSON HRA
TIF: 907 DALE STREET LLC
61,272.00
08/10/2021
100090
HUTCHINSON HRA
TIF: SAMUEL KAY
500.00
08/10/2021
100091
HUTCHINSON JAYCEES WATER CARNIVAL
EVENT SPONSOR
2,000.00
08/10/2021
100092
HUTCHINSON LEADER
JULY ADVERTISING - LIQUOR HUTCH
2,474.74
08/10/2021
100093
HUTCHINSON WHOLESALE #1550
EQUIPMENT PARTS - MULTIPLE DEPTS
105.83
08/10/2021
100094
HUTCHINSON WHOLESALE #1551
LOWBOY #858: BRACKET, TAPE - COMPOST
15.62
08/10/2021
100095
HUTCHINSON WHOLESALE #1552
EQUIPMENT PARTS - PARKS
327.60
08/10/2021
100096
I.M.S. SHARPENING SERVICE
7/10 CATCH BASIN REPAIRS - STORM WATER
3,150.00
08/10/2021
100097
INGSTAD BROADCASTING
KARP: JULY ADVERTISING - LIQUOR HUTCH
260.00
08/10/2021
100098
INTEGRATED FIRE & SECURITY
REPLACED HEAT DETECTOR IN KITCHEN - SR DINING
693.00
08/10/2021
100099
INTERSTATE BATTERY SYSTEM MINNEAPOL
BATTERIES - HATS
207.90
08/10/2021
100100
ISD #423
JUNE 2021 COMM ED
44,942.04
08/10/2021
100101
J & B PALLET, LLC
PALLETS - COMPOST
10,024.00
08/10/2021
100102
J. P. AUSTIN ASSOCIATES INC
IVIED VERMICULITE - COMPOST
12,424.88
08/10/2021
100103
JAY MALONE MOTORS
2018 EXPLORER: IGNITION REPAIR - POLICE
799.79
08/10/2021
100104
JENSEN, KELLY
UB refund for account: 2-725-5720-8-01
11.26
08/10/2021
100105
JOE'S SPORT SHOP
TROPHIES -REC
120.00
08/10/2021
100106
JOHNSON BROTHERS LIQUOR CO.
COST OF GOODS SOLD - LIQUOR HUTCH
30,352.13
08/10/2021
100107
JURGENSON, RANDY
TIGERBALL COACHING REFUND -REC
60.00
08/10/2021
100108
JUUL CONTRACTING CO
VARIOUS REPAIRS- MULTIPLE DEPTS
3,671.50
O8/10/2021
100109
KAHNKE BROTHERS NURSERY
ENERGYTREES- STREETS
342.00
08/10/2021
100110
KARG, MERCEDES
T-BALLCOACHING REFUND- REC
40.00
08/10/2021
100111
KASID,TAMARA
T-BALL COACHING REFUND -REC
40.00
08/10/2021
100112
KAUFMAN/BRITTNEY CLOUSE,CASEY
UB refund for account: 1-270-5800-9-02
204.82
08/10/2021
100113
KERI'S CLEANING & HANDYMAN SERVICES
JULY CLEANING AT VARIOUS CITY LOCATIONS
5,416.06
08/10/2021
100114
KLITZKE, KATI
T-BALL COACHING REFUND- REC
40.00
08/10/2021
100115
KOEHLER, AMY
T-BALL COACHING REFUND - REC
40.00
08/10/2021
100116
KOHLS SWEEPING SERVICE
STRIPING - STREETS
400.00
08/10/2021
1100117
KOTTKE, AMANDA
T-BALL COACHING REFUND- REC
40.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 7/28/21- 8/10/21
Check Date
Check
------------
100118
Vendor Name
-----------------------------------------------------------------
KRANZ LAWN & POWER
Description
-------------------------------------------------------------------------
SHARPEN CARBIDE CHAIN -CEMETERY
Amount
------------------------
20.00
-----------------
08/10/2021
08/10/2021
100119
L & P SUPPLY CO
EQUIP PARTS & SUPPLIES - MULTIPLE DEPTS
591.94
08/10/2021
100120
LAKELAND BROADCASTING
JULY ADVERTISING - LIQUOR HUTCH
1,075.48
08/10/2021
100121
LAMP, DANA
REFUND: CANCELLED SWIM LESSONS - REC
95.00
08/10/2021
100122
LANDWEHR CONSTRUCTION INC
L1P21-01 PAVEMENT MGMT, EST#3, 6/30 - 7/26-21
371,423.90
08/10/2021
100123
LAWSON PRODUCTS INC
SCREWS, WASHERS, DRILL BITS - WWTP
291.57
08/10/2021
100124
LOCATORS & SUPPLIES
FLAGS - MULTIPLE DEPTS
455.44
08/10/2021
100125
LOCHER BROTHERS INC
COST OF GOODS SOLD - LIQUOR HUTCH
52,887.55
08/10/2021
100126
MACQUEEN EQUIP LLC
EQUIPMENT PARTS - MULTIPLE DEPTS
1,399.03
08/10/2021
100127
MAIN STREET ANTIQUES
COMMERCIAL REHAB LOAN - EDA
10,000.00
08/10/2021
100128
MARCO TECHNOLOGIES, LLC
JUN COST PER PRINT - VARIOUS DEPTS
467.23
08/10/2021
100129
MARCO TECHNOLOGIES, LLC
7/20 - 8/20'21 PRINTING CONTRACT - VARIOUS DEPTS
1,757.55
08/10/2021
100130
MATHESON TRI-GAS INC
HIGH PRESSURE - WWTP
26.82
08/10/2021
100131
MCLEOD COUNTY ABSTRACT & TITLE
TRACT: QUADE'S INVESTMENTS - EDA
199.00
08/10/2021
100132
MDRA
MARY FILZEN 2021 ANNUAL MEETING - MV
40.00
08/10/2021
100133
MEI TOTAL ELEVATOR SOLUTIONS
AUG-SEP SERVICE - LIBRARY
200.16
08/10/2021
100134
MENARDS HUTCHINSON
REPAIR & MAINTSUPPLIES - MULTIPLE DEPTS
1,019.27
08/10/2021
100135
MEYER, ANDREW
T-BALL COACHING REFUND - REC
40.00
08/10/2021
100136
MICHIGAN DEPARTMENT OF AGRICULTURE
TONNAGE FEE FOR WB MANURE - COMPOST
7.28
08/10/2021
100137
MID-AMERICAN RESEARCH CHEMICAL
DISINFECTANT TOWELS, LS DEGREASER - WWTP
1,291.53
08/10/2021
100138
MIDWEST FIRE EQUIPMENT
NEW 3000 GALLON FIRE TANKER TRUCK
94,808.00
08/10/2021
100139
MILLNER HERITAGE VINEYARD & WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
615.00
08/10/2021
100140
MINI BIFF
6/22 -7/19 RENTAL @ MULTIPLE DEPTS
543.92
08/10/2021
100141
MINNESOTA DEPTOF AGRICULTURE
SPECIALTY FERTILIZER & PLANT/SOIL-COMPOST
2,470.08
08/10/2021
100142
MINNESOTA MUNICIPAL BEVERAGE ASSOC
7/2021- 7/2022 ANNUAL DUES- LIQUOR HUTCH
5,700.00
08/10/2021
100143
MINNESOTA PUMP WORKS
DUAL RAIL BASE ELBOWS/BRACKETS - WWTP
2,654.25
08/10/2021
100144
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
479.20
08/10/2021
100145
MOORE, ERIC
REIMB: MWOA CONF LODGING - WWTP
316.44
08/10/2021
100146
MTI DISTIBUTING, INC.
WHEELASSY - PARKS
446.40
08/10/2021
100147
NERO ENGINEERING LLC
JUNE WASTEWATER EFFORTS
13,108.50
08/10/2021
100148
NEUMANN, LYNN
T-BALL COACHING REFUND- REC
40.00
08/10/2021
100149
NORTH CENTRAL LABORATORIES
LAB SUPPLIES- WWTP
487.44
08/10/2021
100150
NORTHERN BUSINESS PRODUCTS
OFFICE SUPPLIES - MULTIPLE DEPTS
318.88
08/10/2021
100151
NORTHERN STATES SUPPLY INC
EQUIPMENT PARTS- HATS
273.21
08/10/2021
100152
NUSS TRUCK& EQUIPMENT
MACK #522 REPAIR -STREETS
3,185.63
08/10/2021
100153
OFFICE DEPOT
PAPER -STREETS
52.77
08/10/2021
100154
OLSON,JESSICA
T-BALL COACHING REFUND -REC
40.00
08/10/2021
100155
ORIGINAL WATERMEN, INC
BOARDSHORTS, SUITS - WATERPARK
1,540.79
08/10/2021
100156
PARK NICOLLET CLINIC
AUG 2021 CAM - EVENT CENTER
2,361.67
08/10/2021
100157
PAUESICK, SALLY
REFUND: COULDN'T COMPLETE - REC
22.50
08/10/2021
100158
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
3,992.50
08/10/2021
100159
PEARCE,JOSHUA
T-BALL COACHING REFUND -REC
40.00
08/10/2021
100160
PEAT INC.
SPHAGNUM FINE CROMWELL- COMPOST
29,387.25
08/10/2021
100161
PEN & INC.
DESIGN PROJECTS -COMPOST
10,234.21
08/10/2021
100162
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
2,391.28
08/10/2021
100163
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
16,586.33
08/10/2021
100164
POHLMEIER, RICH
16 LIMPED GAMES - REC
1,360.00
08/10/2021
100165
POSTMASTER
POSTAGE - UB BILLS
1,540.00
08/10/2021
100166
POSTMASTER
SEPT SR NEWSLETTER POSTAGE
110.00
08/10/2021
100167
PRIDE SOLUTIONS INC
WEAR STRIPS -COMPOST
677.43
08/10/2021
100168
QUADE ELECTRIC
SOUTH PARKING LOT LIGHTS REPAIR - SR DINING
631.00
08/10/2021
100169
QUALITY FORKLIFT SALES & SERV INC
OIL CHANGES/FILTERS - COMPOST
311.90
08/10/2021
100170
QUILL CORP
TOWELS, PAPER, TISSUES, STAPLE REMOVER - POLICE
210.63
08/10/2021
100171
R & R EXCAVATING
PYMT#11ST AVE NE IMPRV &JEFFERSON ST
226,002.45
08/10/2021
100172
RADWELL INTERNATIONAL
CLUTCH BRAKE, SUPPRESSORS, NOZZLES -STREETS
656.54
08/10/2021
100173
RANNOW, PAULA
T-BALL COACHING REFUND- REC
40.00
08/10/2021
100174
RECREONICS
FAS-DPDTITRATINGREAGENT- WATERPARK
138.55
08/10/2021
100175
REINKE, KATIE
T-BALL COACHING REFUND - REC
100.00
08/10/2021
100176
RENNE, JOSH
TIGERBALL COACHING REFUND - REC
30.00
08/10/2021
100177
RICE LAKE CONSTRUCTION GROUP
1-31321-03: WWTF HEADWORKS IMPRV, EST#1
78,417.85
08/10/2021
100178
RNL TRANSPORT LLC
CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS
4,736.00
08/10/2021
100179
ROLLING FORKS VINEYARDS
COST OF GOODS SOLD - LIQUOR HUTCH
334.32
08/10/2021
1100180
ROTOCHOPPER
SCREENS, TEETH & MOUNT FOR COMPOST GRINDER
6,659.07
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 7/28/21- 8/10/21
Check Date
Check
------------
100181
Vendor Name
-----------------------------------------------------------------
RUNNING'SSUPPLY
Description
-------------------------------------------------------------------------
REPAIR&MAINTSUPPLIES- MULTIPLEDEPTS
Amount
------------------------
2.53
-----------------
08/10/2021
08/10/2021
100182
SAM INVESTMENT PROPERTY, LLC
UB refund for account: 3-600-4300-8-01
46.19
08/10/2021
100183
SAM'S TIRE SERVICE
REPLACE TIRE ON LOWBOY -COMPOST
605.90
08/10/2021
100184
SCHLUETER, TIMOTHY
TIGERBALL COACHING REFUND - REC
30.00
08/10/2021
100185
SCH M ELI NG, TYLE R
T-BALL COACH INGREFUND-REC
40.00
08/10/2021
100186
SCHMIDT, BRIAN
T-BALLCOACHING REFUND- REC
40.00
08/10/2021
100187
SCHUMACI, CHELSEY
TIGERBALL COACHING REFUND - REC
60.00
08/10/2021
100188
SHORT-ELLIOT-HENDRICKSON, INC
ENGINEERING SERVICES FOR VARIOUS PROJECTS
2,223.45
08/10/2021
100189
SMALL LOT MN LLC
COST OF GOODS SOLD - LIQUOR HUTCH
1,637.88
08/10/2021
100190
SMITH, JALAYNA
T-BALL COACHING REFUND - REC
40.00
08/10/2021
100191
SORENSEN'S SALES & RENTALS
EQUIPMENT RENTALS - PARKS
277.00
08/10/2021
100192
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
30,943.43
08/10/2021
100193
ST. CROIX RECREATION CO
NEW PLAYGROUND FOR JC WOMENS PARK
23,397.00
08/10/2021
100194
STANSBURY, KAYLA
TIGERBALL COACHING REFUND - REC
60.00
08/10/2021
100195
STAPLES ADVANTAGE
LABELS, PENS - POLICE
31.06
08/10/2021
100196
STARWIND SOFTWARE INC
OEM POWEEDGE R540 - IT SOFTWARE
5,226.00
08/10/2021
100197
STRAUSS, KATIE
TIGERBALL COACHING REFUND - REC
60.00
08/10/2021
100198
STREICH TRUCKING
CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS
7,465.00
08/10/2021
100199
SYSCO WESTERN MN
CONCESSION SUPPLIES - WATERPARK/REC
4,310.06
08/10/2021
100200
TERMINAL SUPPLY CO
EQUIPMENT PARTS - HATS
1,269.38
08/10/2021
100201
THE PAINTERS
PREP, PRIME AND PAINT HISTORIC CHURCH
679.00
08/10/2021
100202
THOMPSON EXCAVATING LLC
BLACK DIRT -COMPOST
7,700.00
08/10/2021
100203
TITLE MARK, LLC
TIF: 907 DALE STREET LLC
19,288.00
08/10/2021
100204
TRI COUNTY WATER
JULY WATER BOTTLE DELIVERY - MULTIPLE DEPTS
444.65
08/10/2021
100205
TRUE BRANDS
COST OF GOODS SOLD - LIQUOR HUTCH
245.10
08/10/2021
100206
TRUGREEN AND ACTION PEST CONTROL
FERTILIZER, HERBICIDE, GRUB CONTROL- CEMETERY
2,487.00
08/10/2021
100207
TWO-WAY COMMUNICATIONS INC
MAXRAD 1/4 WAVE 800MHZ ANTENNA- FIRE
11.95
08/10/2021
100208
UNITED FARMERS COOP
MID GRADE LEAD FREE 89 - HATS
20,832.00
08/10/2021
100209
UPONOR INC
VOID/REISSUE 2ND HALF 2020 TAX ABATEMENT
20,996.91
08/10/2021
100210
VANDENBERG, NIKKI
TIGERBALL COACHING REFUND- REC
60.00
08/10/2021
100211
VERIZON WIRELESS
JUN 24 -JUL 23, 2021 PHONE SERVICES
3,679.52
08/10/2021
100212
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
19,028.20
08/10/2021
100213
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
351.95
08/10/2021
100214
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
4,970.17
08/10/2021
100215
WALLYN, MCKENZIE
REFUND: CANCELLED PRESCHOOL SWIM - REC
40.00
08/10/2021
100216
WASTE MANAGEMENT OF WI -MN
REFUSE DISPOSAL FEES TO LANDFILL
6,428.32
08/10/2021
100217
WATERVILLE FOOD & ICE
COST OF GOODS SOLD - LIQUOR HUTCH
1,022.55
08/10/2021
100218
WENDLING FINANCIAL & INSURANCE SERV
SIGN & AWNING GRANT- EDA
2,000.00
08/10/2021
100219
WICHMAN, KELSEY
T-BALL COACHING REFUND- REC
100.00
08/10/2021
100220
WILSON'S NURSERY INC
TREES -STREETS
663.42
08/10/2021
100221
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
4,051.54
08/10/2021
100222
WM MUELLER & SONS
ASPHALT- STREETS
40,123.90
08/10/2021
100223
YERKS, SARAH
TIGERBALL COACHING REFUND - REC
60.00
08/10/2021
100224
YOUNG, JILL
TIGERBALL COACHING REFUND - REC
60.00
08/10/2021
100225
ZIEGLER INC
SENSOR - COMPOST
43.55
08/10/2021
100226
MIDWEST FIRE EQUIPMENT
NEW 3000 GALLON FIRE TANKER TRUCK
156,527.00
Total - Check Disbursements:
$ 2,020,980.69
HUTCHINSON CITY COUNCIL ct=y'fl1
Request for Board Action 7AL Zwl,7
Agenda Item: 3.2% Malt Liquor License/Tobacco License - Shiva LLC (Speedway East)
Department: Administration
LICENSE SECTION
Meeting Date: 8/10/2021
Application Complete Yes
Contact: Matt Jaunich/M. Starke
Agenda Item Type:
Presenter: Matt Jaunich/M. Starke
Reviewed by Staff ✓❑
Public Hearing
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Bhaveshkumar Patel, CEO of Shiva LLC, is a a retail corporation that recently took ownership of Speedway East
located at 640 Hwy 7 East. Mr. Patel/Shiva LLC has submitted applications to sell off -sale 3.2% malt liquor and
tobacco at the Speedway East location. State law allows the governing body of a city or county to issue off -sale
licenses for the sale of 3.2 percent malt liquor within their respective jurisdictions as well as to issue tobacco licenses.
The police department has conducted a background investigation on the applicant and has found nothing that would
preclude him or the organization from obtaining an off -sale 3.2% malt liquor license or tobacco license. Shiva LLC's
insurance information is on file with Administration.
BOARD ACTION REQUESTED:
Approve issuing off -sale 3.2% malt liquor license and tobacco license to Bhaveshkumar Patel of Shiva LLC for the
Speedway East store located at 640 Hwy 7 East.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
aty
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151/Fax: (320) 234-4240
Off -Sale Fee: $300.00
City of Hutchinson
APPLICATION FOR 3.2 MALT LIQUOR LICENSE - OFF SALE
In provisions of the City of Hutchinson Municipal Code Chapter 112
All applications must be received at least two weeks -before City Council Meeting in order to be considered
Business Information
s-
Business
352-6i5-0
Phone Number
64 NUiCIHINSWN MN 55350
Business Address City State Zip
RE JIL-
T e o Business
orporate Information (f applicable}
S!-RS,LL 352-615- Ggg9
Corporation Name Phone Number
_65� FRO "T !C�TReET W 11DOA-14 till 55266
Corporation Address CiLy State ZIP
ifficer(s)/Owners of the Business ffnecessary, list additional names on separate sheet)
Q�AV ES Hk 11 MpR 'P�i �- oti N R
Name Title
�4RPASI✓1,� MARL DN
Name Title
Name Title
The following items need to be completed and/or attached in order for the application to be processed:
Certificate of insurance (made out in the name of the City of Hutchinson) ❑ yes ❑ no
Application fee paid in full (check or money order): C�I'yes ❑ no
Application completed in full and signed by authorized officer: DI/yes ❑ no
The above listed business hereby applies for a license for the term of one year to sell IN ORIGINAL PACKAGES ONLY,
3.2 MALT LIQUORS, as the same are defined by law, for consumption "OFF" those certain premises in the City of
Hutchinson described above at which place said applicant operates the business listed above and to that end represents and
state as follows:
That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21
years; that he/she is proprietor of this establishment for which the license will be issued if this application is granted.
That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the
ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and
hereby agrees to observe and obey the same.
City of Hutchinson
Application for 3.2 Malt
Liquor License — Off -Sale
Page 2 of 2
Each Applicant further states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to
make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor.
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted.
2021
Signature of authorized officer of organization Date
Internal Use
Police Y approved ❑ denied Notes:
Police
Date
LIQUOR ESTABLISHMENT
Ordinance 112.019 requires that the manager of the establishment be "a natural person who is a
resident of the City". Please complete and sign the following confirming the above.
Establishment Information
Establishment Name
351-615-6zi9
Phone Number
6� D Sta+e K t/jv - -1 F, RUE-Nnsorl 551350
Establishment Address City State zip
to Information
kiim ar TaW 352-615-6Li99
Owner/Corporate Name Phone Number
i �2� 2 -H utC�l iVIS 0Y1 �_ 5 3 5�
Owner/Corporate Address City State zip
Information
kid__ p-n 352-229-103y
Manager Name Phone Number
2 S o Et siaet SW A 2 :flu -cWizon MN 553 0
Manager Address City State zip
I declare that the information I have provided on this application is truthful, and I authorize the
City of Hutchinson to investigate the information submitted.
Signature of owner or authorized officer of establishment
711�1�� '
Date
� A
7
i 1 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 Fax: (320) 234-4240
Information
City of Hutchinson
Application for License to Sell Tobacco at Retail
(Under Ordinance No. 113)
License Fee: $175.00
Investigation Fee:
Operating Year:
3HAVE5HKUMAR DAH`IA PATEL 35Z-615- 4-9
Applicant Name (First, Middle & Last) Applicant Phone Number
1224 SuNSET5SREET SW APT._12 NU`fC NS01J _ 535p
Applicant Address City State Zip
Business Information
SNIVA l-L D
DBA �l
Has a Certificate of Assumed Name been file with the
Secretary of State's Office?
❑ yes Vno
352-615- L,4�0_0
Business Phone Number
If Yes, what is the assumed name?
4 14_ _1 E N URB N SN MN_
Address City State
SHAVE R , rD - P19-FE-L
Contact
Information
Corporate Name
55550
Zip
352-615 -6+9
Corporate Phone Number
651 F T EET W MORCIPfN M1� 5 266
Corporate Address City State Zip
B N V1;St� I M AR PATE L- N, ` fy
CEO License Coordinator
*Please notify City o Hutchinson of change of ownership within 30 d s o than e.
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application fee paid in full (check or money order): Qyyes El no
Anolication completed in full and signed: 3,yes ❑ no
Grounds for Denial
1) The applicant is under the age of 18 years;
2) The applicant has been convicted within the past five years of any violation of a federal, state or local law,
ordinance provision or other regulation relating to tobacco or tobacco products or tobacco -related devices;
3) The applicant has had a license to sell tobacco, tobacco products or tobacco -related devices revoked within
the preceding 12 months of that date of application;
4) The applicant fails to provide any information required on the application, or provides false or misleading
information; or
5) The applicant is prohibited by federal, state or local law, ordinance or other regulation, from holding this type
of a license.
H:Licenses/Applicationsrrobacco. doc
City of Hutchinson
Application for License to Sell Tobacco at Retail
Page 2 of 3
I hereby certify that I have completely filled out the entire above application and that the application is true, correct,
• and accurate.
0-11 i41'2021
Signature of Applicant
Date
[3MMESH MH, P TFt- U)NFK
Print Name Title
NOTE: No application will be forwarded to the City Council unless received two weeks prior to the regular
Council meeting, filled out in completion, and fee payment is attached.
Internal Use
Background Check
Completed ❑
City Council ❑ approved ❑ denied Notes:
H:Licenses/Appl ications/Tobacco.doc
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Calling Budget Workshop Meetings for 4 p.m. on August 24 and September 14
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 8/10/2021
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Staff is looking to call our next two budget workshop meetings of the year in preparation for the
2022 budget.
The next workshop (2nd overall) will be at 4 p.m. on August 24 and will focus on our Capital
Improvement Plan which was distributed to you at the end of July.
The third budget workshop will focus on the preliminary budget and tax levy and will be held at 4
p.m. on September 14. A copy of the proposed budget and levy will be sent to you by September
1st. The preliminary tax levy is expected to go to the council for approval at your September 28
meeting.
Staff is asking the council to call these two budget workshop meetings.
BOARD ACTION REQUESTED:
Approval of calling two budget workshop meetings for 4.00 p.m. on August 24 and September 14
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
EDA Board Meeting
MITGI — 45 West Highland Park Drive
11:30 AM Wednesday, June 23rd, 2021
MEETING MINUTES
Members present in bold.
EDA Board Members
Mike McGraw
Jonny Block
Mike Cannon
Corey Stearns
Daron Vanderheiden
Chad Czmowski
Mary Christensen
Jeremy Carter
Staff
Miles Seppelt, EDA Director
Matt Jaunich, City Administrator
Andy Reid, Finance Director
Maddie Newcomb, EDA Program Manager
I. Call to Order
Meeting called to order at 11:33 AM.
II. Review Agenda
III. Review Minutes
a.
701
May 191" Finance Team meeting
M/S/P: Stearns, Cannon to approve the minutes as written.
May 26t" EDA Board Meeting
M/S/P: Block, Christensen to approve the minutes as writter
Economic Development Authority
Financial Summary as of May
2021
Operations
Cash Available
$69,972
Reserved
$56,736
Unreserved
$6,718
Economic Development Loan Fund
Cash Available
$115,996
Ashwill Industries Balance
$2,293
Zephyr Wind Services
$83,043
Laser Dynamics Balance (forgivable)
$23,000
Innovative Foam Balance (forgivable)
$14,355
Advances to other funds (Enterprise
$264,794
Center)
Downtown Revolving Loan Fund
Cash Available
$592,034
Loans Receivable
$206,709
Capital Assets
$201,329
Total Assets
$1,123,197
MIF Loan Fund
Cash Available
$4,700
MOXY Loan Receivable
$12,622
Enterprise Center Fund
Cash Available
$18,796
SHOPKO TIF District (TIF 4-5)
Cash Available
$195,309
Interfund Loans Receivable
$483,475
MEDICAL CLINIC TIF District (TIF 4-16)
Interfund Loan Payable
$333,863
Passed unanimously.
Passed unanimously
IV. Review of EDA Financial Statements
Finance Director, Andy Reid provided an update on the EDA financials. (Please refer to table)
M/S/P: Stearns, Block to approve the financial report as presented. Passed unanimously.
V. Director's Report
A. Marketing Plan: FB = 602, T = 97, Facebook updates = 13, Twitter updates = 13, Website updates = 2
B. Business recruitment / expansions — Staff provided an update on recent prospects and ongoing
conversations.
C. Enterprise Center Update — landscaping project on the West side of the parking lot is complete. Working
with tenants to get caught up on rent. Staff met with the regional director of the Veteran Business Outreach
Center. They will share an office with the SBDC at the Enterprise Center, which will be their only physical
location in Minnesota.
D. Uptown Commons / Franklin House Update — finalizing development agreement, purchase agreement is
signed. Currently there are two versions of this project depending on FEMA grant decision. If FEMA grant
is approved, we will do a second set of agreements for the rest of the properties. First reading of the
rezoning application was approved, second reading is in a couple weeks.
E. MITGI Update — First reading of the rezoning ordinance amendment was approved by City Council, second
reading will be at July 13t" Council meeting.
F. McLeod County Economic Development — decided to start over on their Director search, economic
development strategic plan is done.
G. Greenseam — staff will provide update next month.
VI. Jump -Start Downtown
A. Authorize Forgivable Loans
1. Flank Steakhouse $15,000
2. Gold Coin $15,000
B. Consider 3rd Winner— Sweet Rolls & Boba $10,000
(Finance Team is recommending $10k)
M/S/P: Block, Stearns to approve the forgivable loans as presented. Passed unanimously.
VII. Discussion of Industrial Park Phasing / Project Timing
• EDA has 3 certified "shovel -ready" lots and 2 other lots in remaining inventory.
• There is a trend towards bigger lots and getting lots ready requires significant lead time.
• Possible infrastructure bills that could help with putting in infrastructure at HWY 7/22 intersection.
• Discussion on potential lots, land prices, project costs, farm rents and possible funding.
• Will bring back at a future date, staff will make connections to land owners in the meantime.
Vill. Grant & Loan Program Applications
Siqn & Awning Grant Proqram
HFIT 360 - Sheila Thompson $1,365
114 Main Street N
M/S/P: Cannon, Christensen to approve the sign & awning grant in the amount of $1,365. Passed unanimously.
Crow River Floral — Jeanne Schealler $1,181.72
27 Main Street North
M/S/P: Block, Stearns to approve the sign & awning grant in the amount of $1,181.72. Passed unanimously
Facade Improvement Matching Grant Program
By Mae — Emily Reck $800
15 Washington Ave E
M/S/P: Christensen, Cannon to approve the fagade improvement grant in the amount of $800. Passed
unanimously.
Commercial Rehabilitation Loan Pro -gram
Crow River Floral — Jeanne Schealler $8,310
27 Main St N
M/S/P: Block, Christensen to approve the commercial rehabilitation loan, contingent on receiving the ownership
& encumbrances report, in the amount of $8,310. Passed unanimously.
IX. Other Business — Staff started BR&E visits / reported on Warrior Mfg.
X. Set Next Meeting — 11:30 AM Wednesday, July 28t", 2021
XI. Adjourn — M/S/P: Block, Cannon to adjourn the meeting at 12:35pm. Passed unanimously.
XII. Optional Tour of MITGI
Respectfully Submitted,
Madison Newcomb
EDA Program Manager
Library Board Meeting
June 28, 2021
The meeting was held over ZOOM, due to COVID 19 precautions.
Members Present: Carolyn Ulrich (President), Mary Christensen, Jared Golde, Margaret Hoffman, Kay
Hultgren, Julie Lofdahl, Dianne Wanzek, and Katy Hiltner, Ex-officio.
Dianne called the meeting to order at 4:30.
Minutes from the May 24, 2020, meeting were reviewed and approved.
Old Business:
1. 2021 Summer Reading Program Updates: All programs launched on June 7. Since then, 400
children's reading logs have been handed out, along with 44 teen logs. Small prizes are being given. Adult
challenge sheets are being taken.
Story Hour(s) has good attendance (216, so far) with teen volunteers and extra adult help from
Val Elder. Kits: All 40 "take and make" kits went out. Plans are to increase number of kits for August.
Nineteen, out of the twenty art kits in collaboration with HCA, were taken. The extreme heat cancelled the 4H
event, but kits were made available. Digital program options remain available. Makers' Space event in the
park (making nebulas) drew the interest of other teens there, and they joined in the activity.
2. Library Services Update: There has been a good flow of people happy with the availability of
computers, services, etc. More adult computers are open, along with the children's computer now being
available. Rachelle has led tours (school classes) and done well with those. Curbside service is still offered.
A sign encouraging unvaccinated visitors to wear masks remains up in the entrance. A new sprayer for
disinfecting furniture has been provided by our city contact person.
New Business:
1. Library Meeting Room: The downstairs meeting room will be open on July 1, with no restrictions.
A few previously scheduled groups have indicated they will return to use it, while others have found alternate
locations.
2. Meeting Schedule: The board voted to return to in -person meetings, starting with the July 26, 4:30
pm., meeting. It will be held in the meeting room.
4. Library Buzz:
Margaret: Eleanor (NF) by David Michaelis
Julie: Haunted Hibiscus (F) by Laura Childs
Kay: Little Faith (F) by Nickolas Butler
Jared: Noise (NF) by Daniel Kahneman
Caroline: The Doctors Blackwell (NF) by Janice Nimura
Katy: The Plot (F) by Jean Hanff Korelitz
Dianne: The Good Daughters (F) by Joyce Maynard
May Donations and Grants:
Friends of the Library: $250.00 (Winter Reading Program Incentives)
Misc. Donation: 12.70 (M. Carlson)
Abby Dahlquist: 15.00 (Book Memorial) (Katy sent Abby's son a list of books and book
plates purchased to reflect Abby's tastes.)
Total
$277.70
Next Meeting: Monday, July 26, 2021, @ 4:30 pm, in the library's meeting room.
Minutes submitted by Kay Hultgren, Secretary