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cp07-13-21
HUTCHINSON A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, July 13, 2021 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, July 13, 2021, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • REVIEW OF WATER/WASTEWATER RATE STUDY C Matthew Jauni ,City Administrato DATED: July 8, 2021 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JULY 13, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION —None (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or stafj) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15330 — Resolution Accepting Cash Donations for Law Enforcement Memorial Park Fund PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of June 22, 2021 CONSENT AGENDA (The items listedfbr consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval to Purchase CreekSideTM Bag Film (b) Consideration for Approval of Change Order No. 2 — Letting No. 1, Project No. 21-01 (2021 Pavement Management Program) (c) Consideration for Approval of Resolution No. 15331 — Resolution Ending of Temporary Utility Billing Protocols in Response to the COVID-19 Pandemic (d) Consideration for Approval of Resolution No. 15332 — Resolution to Sell at Auction Surplus Equipment (2000 Aerial Bucket Truck) (e) Consideration for Approval of Issuing Temporary Liquor License to McLeod County CITY COUNCIL AGENDA July 13, 2021 Agriculture Association on August 19 — 22, 2021, for McLeod County Fair (f) Consideration for Approval of 47th Annual Arts & Crafts Festival to Be Held September 17 & 18, 2021, in Library Square/1st Avenue SE/Hassan Street (g) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. 8. APPROVE/DENY ISSUING ON -SALE INTOXICATING LIQUOR LICENSE TO RAYMOND ZEULI, JR., DBA RIVER HOUSE KITCHEN+DRINKS LOCATED AT 122 MAIN STREET SOUTH 9. ASSESSMENT HEARING FOR 1ST AVENUE NE IMPROVEMENTS PROJECT (LETTING NO. 10, PROJECT NO. 21-10) (a) Approve/Deny Resolution No. 15329 — Resolution Adopting Assessment COMMUNICATIONS REQUESTS AND PETITIONS (The purpose o this portion oj the agenda is to provide the 7ounciTwith information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 10. DISCUSSION ON COUNCIL VACANCY AND NEXT STEPS UNFINISHED BUSINESS 11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 21-823 — AN ORDINANCE TO REZONE PROPERTY AT 126 AND 135 FRANKLIN STREET NW FROM C-3 (CENTRAL COMMERCIAL DISTRICT) TO MXD (MIXED USE DISTRICT) AS REQUESTED BY CITY OF HUTCHINSON, PROPERTY OWNER 12. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 21-824 - AN ORDINANCE AMENDING SECTION 154.063 OF CITY CODE REGARDING CONDITIONALLY PERMITED USES IN THE C-3 CENTRAL COMMERICAL ZONING DISTRICT NEW BUSINESS 13. APPROVE/DENY STREETLIGHT MAINTENANCE PROGRAM (LED TRANSITION) GOVERNANCE (Th e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Economic Development Authority Board Minutes from May 26, 2021 b) Hutchinson Utilities Commission Minutes from April 28 and May 26, 2021 �c) Library Board Minutes from May 24, 2021 d) Liquor Hutch Quarterly Report 2 CITY COUNCIL AGENDA July 13, 2021 MISCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 16330 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17-1 and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Phyllis Ide $20.00 6/25/2021 Mark & Carlyn Schmidt $50.00 6/28/2021 Dorolyn Koeppen $200.00 6/28/2021 WHEREAS, such donations have been contributed to the City of Hutchinson Police Department towards the Law Enforcement Memorial Park fund. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 13th day of July 2021. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JUNE 22, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Brandon Begnaud, Chad Czmowski, and Dave Sebesta. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION —None (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15319 — Resolution Accepting $1000 Donation from Steve Cook and Kay Nelson for City's Public Arts Program (b) Resolution No. 15320 — Resolution Accepting Cash Donations for Law Enforcement Memorial Park Fund Motion by Czmowski, second by Christensen, to approve Resolution Nos. 15319 and 15320. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Morgan Baum, 925 2nd Avenue SW, presented before the Council and commented on Item 13 on the agenda pertaining to amending the zoning code regarding conditionally permitted uses in the C-3 district. Ms. Baum noted that she is excited about the proposed amendment and allowing for light industrial in the downtown area especially with the prospective buyer who is interested in relocating to the site. Ms. Baum did ask if there are policies and procedures in place that could make this the exception and not the rule as far as allowing light industries in the C-3 downtown area so the district doesn't become overrun by industry with less restaurants and retail. It was noted that this will be addressed when the item is discussed. 6. APPROVAL OF MINUTES (a) Regular Meeting of June 8, 2021 CITY COUNCIL MINUTES June 22, 2021 Motion by Czmowski, second by Begnaud, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Renewing Agreement Between the City of Hutchinson and ISD 423 Relating to the Establishment and Operation of a Jointly Sponsored Parks, Recreation and Community Education Program (b) Consideration for Approval of Renewing Food Vendor License with Rafael Jimenez (c) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic Church on September 11 & 12, 2021 (d) Consideration for Approval of Change Order No. 1 — Letting No.1, Project No. 21-01 (2021 Pavement Management Program) (e) Consideration for Approval of Items for 1st Avenue NE Improvements and Jefferson Street Extension Projects Letting No. 10, Project No. 21-10 & 2 1 -11) 1. Resolution No. 15321 - Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment 2. Resolution No. 15322 - Resolution Setting Hearing on Proposed Assessment (f) Consideration for Approval of Resolution No. 15324 — Resolution Modifying the $3,000,000 Community Improvement Fund Balance Commitment (g) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Christensen, to approve the consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. PUBLIC HEARING TO CONSIDER COMMENTS AND INPUT ON THE STORM WATER POLLUTION PREVENTION PLAN FOR THE CITY OF HUTCHINSON John Paulson, Environmental/Regulatory/Project Manager, presented before the Council. Mr. Paulson explained that the City must have a public hearing to consider comments prior to submitting the Storm Water Pollution Prevention Plan 2020 Annual Report in accordance with the requirements of the MPCA permitting requirements. Mr. Paulson introduced Molly Trettin, Environmental Intern, who is working with his department for the summer. Mr. Paulson reviewed topics such as public education and outreach, illicit discharge detection and elimination, construction site stormwater runoff control, post -construction stormwater management, and pollution prevention/good housekeeping. Mr. Paulson noted that activities for his department include pond cleanout projects, lake/river basin nutrient trading analysis, ongoing MS4 activities and seek/evaluate funding sources for basin sediment management options. Mr. Paulson explained that the City is required for MS4 2 CITY COUNCIL MINUTES June 22, 2021 permitting due to having a population of 10,000+ as well as for some other MPCA requirements. The Council encouraged residents to "adopt a drain" as well to aid with maintenance. No public comments were received. Motion by Czmowski, second by Christensen, to close public hearing. Motion carried unanimously. purpose of this portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. rdes items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY RESOLUTION NO. 15326 — RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACTS ON NEW POLICE STATION Matt Jaunich, City Administrator, noted that a bid opening was held on June 10, 2021, with 155 bids being received on 28 different bid packages for the new police facility. Mr. Jaunich introduced Pete Filippi of Contegrity Group who is the project manager. Mr. Filippi explained the different bids received in the various packages and some that needed to be pulled. Mr. Filippi distributed a revised bid tabulation showing the bid contractors and names of the lowest, responsible bidders. Mr. Filippi explained the reasoning for breaking the overall project down into separate bid packages. Mr. Filippi explained that there was a bid alternate submitted for aluminum frame/window and glazing. The alternate adds an additional $73,500 to the total project. Mr. Filippi distributed and reviewed revised budgets for the project — one with the alternate and one without. The budget is more than $1 million less than presented a year or so ago. Discussion was held regarding the alternate bid with the additional cost of glazing on the windows. Mr. Filippi noted that work is scheduled to begin in a few weeks to separate the building structure from the Liquor Hutch and demolition of the current structure in August. He noted that it will take the majority of 2022 to complete the new facility. Motion by Czmowski, second by Begnaud, to approve Resolution No. 15326 without the bid alternative. Motion carried unanimously. 10. APPROVE/DENY RESOLUTION NO. 15327 - RESOLUTION AUTHORIZING PREPAYMENT AND REDEMPTION OF OUTSTANDING BONDS Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that City staff along with the City's financial advisors are recommending the early prepayment and redemption of outstanding bonds related to debt issued in years 2009 through 2012. The total principal amount of debt being prepaid is $2,555,000. The funding sources for the prepayment include cash on hand within the debt service funds and a portion of the $3,000,000 that Council committed to the new police facility. The benefit to the City is evident in the interest rates being avoided with the redemptions range from 2% to 3.625%. The new debt for the police facility will be structured to load heavier principal repayments in the first five years to essentially replace the debt being prepaid, CITY COUNCIL MINUTES June 22, 2021 however at much lower interest rates of 0.55% to 1.2% or lower. Mr. Reid explained how the new police facility debt effects the tax levy impact on the median home value which is estimated at an additional $60 with the refunding option versus $74 if the refunding does not occur. Motion by Christensen, second by Czmowski, to approve Resolution No. 15327. Motion carried unanimously. 11. APPROVE/DENY RESOLUTION NO. 15328 — RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION BONDS, SERIES 2021A, IN THE PROPOSED AGGREGATE PRINCIPAL AMOUNT OF $14,310,000 Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that these bonds include the City's typical type of bonding in the amount of $2,060,000, tax abatement bonds in the amount of $685,000, wastewater revenue bonds (Headworks project at the wastewater treatment plant) in the amount of $4,065,000 and CIP bonds for the new police facility in the amount of $7,500,000. Mr. Reid introduced Nick Anhut of Ehlers and Associates, the City's financial advisor. Mr. Anhut presented the 2021 pre -sale report for the issuance of the General Obligation bonds with an estimated par value of $14,310,000. Upon approval, Ehlers will initiate the bonding process by compiling documents, coordinating a bond rating call and solicit competitive binds on behalf of the City of Hutchinson. Mr. Anhut explained that the bonds are being issued for a term of 25 years in total with principal on the bonds being due on February 1 in the years 2023 through 2052 and interest payable beginning in August 2022. Awarding the sale of the bonds is expected at the July 27, 2021, City Council meeting. Motion by Czmowski, second by Forcier, to approve Resolution No. 15328. Motion carried unanimously. 12. APPROVE/DENY FIRST READING OF ORDINANCE NO. 21-823 — AN ORDINANCE TO REZONE PROPERTY AT 126 AND 135 FRANKLIN STREET NW FROM C-3 (CENTRAL COMMERCIAL DISTRICT) TO MXD (MIXED USE DISTRICT) AS REQUESTED BY CITY OF HUTCHINSON, PROPERTY OWNER Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that the Hutchinson Economic Development Authority is requesting to rezone property at 126 and 135 Franklin Street NW from C-3 Central Commercial to Mixed Use (MXD). The City's future land use plan guides this land as mixed use. Additionally, the 2013 Imagine Hutchinson Downtown Plan also eatured plans and concepts for mixed use development on these properties. Up to this point there has been general discussion about attached residential townhomes or similar being developed on these properties. The Hutchinson Planning Commission unanimously recommended approval of the rezoning at its June 15, 2021, Planning Commission meeting. No one from the public spoke at the public hearing held at the Planning Commission meeting. Motion by Czmowski, second by Begnaud, to approve first reading of Ordinance No. 21-823. Motion carried unanimously. 13. APPROVE/DENY FIRST READING OF ORDINANCE NO. 21-824 - AN ORDINANCE AMENDING SECTION 154.063 OF CITY CODE REGARDING CONDITIONALLY PERMITED USES IN THE C-3 CENTRAL COMMERICAL ZONING DISTRICT Dan Jochum, Planning Director, spoke before the Council. Mr. Jochum explained that staff has been discussing a zoning ordinance amendment for the C-3 Central Commercial Zoning District. Mr. Jochum noted that for the past several years there have been two big -box type stores that have closed downtown — EconoFoods and Shopko. EconoFoods sat vacant for many years before the City purchased it and decided to redevelop it into the new police facility. Shopko closed in May of 2019 and has been vacant ever since. The Shopko building was sold on auction a few months back to a real estate broker. There is an opportunity to fill the space with an existing company in Hutchinson that is a precision manufacturing company. In order to have a light manufacturing user in the C-3 .19 CITY COUNCIL MINUTES June 22, 2021 Central Commercial District an ordinance amendment is required. Staff is recommending adding light -manufacturing as a conditionally permitted use within the C-3 Zoning District. This would mean any business that is wanting to do light -manufacturing would need a conditional use permit. The CUP would allow the City to ensure that the use is going to fit the character of the downtown district and not be detrimental to existing users of the downtown. Outdoor storage would not be allowed. Staff believes that this ttyyppe of manufacturing can co -exist with existing downtown uses and actually provides a benefit to -downtown by adding potentially hundreds of employees that will utilize other businesses in the downtown area. Mr. Jochum noted that at the Planning Commission meeting last week commissioners commented that big box retail is changing and the City needs to be flexible in order to not have the property turn to blight. Other commissioners felt that retail was still the best option for the vacant Shopko building. Another commissioner felt a community use would be appropriate and maybe the City should look into the purchase of the building. After discussion the proposed ordinance amendment was approved on a 3-2 vote by the Planning Commission. Mr. Jochum explained that conditional use permits can have conditions put on them to mitigate any potential negative effects to the area. Council Member Czmowski expressed that he feels that this a good re -use of the building and the potential new owner of the site will improve the current state of the building. Council Member Christensen commented that she agreed as did Mayor Forcier. Motion by Czmowski, second by Christensen, to approve first reading of Ordinance No. 21-824. Motion carried unanimously. 14. APPROVE/DENY RESOLUTION NO. 15323 — RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 1ST AVENUE NE IMPROVEMENTS AND JEFFERSON STREET EXTENSION PROJECTS (LETTING NO. 10, PROJECT NO. 21-10 & 21-11) John Paulson, Environmental/Regulatory/Project Manager, presented before the Council. Mr. Paulson explained that bids were opened on June 21, 2021, which came in lower than the engineer's estimate. The assessment hearing will be held at the Council meeting on July 13, 2021, however staff is recommending that construction be expedited and is requesting that the project be awarded this evening. Motion by Czmowski, second by Sebesta, to approve Resolution No. 15323. Motion carried unanimously. 15. APPROVE/DENY RESOLUTION NO. 15325 - RESOLUTION ACCEPTING RESIGNATION AND DECLARING COUNCIL VACANCY Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that this item was initially discussed at the last Council meeting and some clarifications have been made from that discussion. Mr. Jaunich noted that Council Member Begnaud is prohibited for voting for his replacement in accordance with state law. Mr. Jaunich also clarified the election dates — if a primary election is needed due to having more than two candidates filing for the vacant seat, the primary election will be held in November 2021 with the regular special election being held in February 2022. Mr. Jaunich clarified that if only two candidates file for the vacant seat, no primary election will be held and only the regular special election will be held in February 2022. Motion by Czmowski, second by Forcier, to approve Resolution No. 15325 and accept Brandon Begnaud's resignation. Motion carried unanimously. Mr. Jaunich noted that if the Council would like to use an interest form for interested persons to complete, a draft form has been provided to the Council for their consideration. Mr. Jaunich proposed collecting the interest forms until July 9, 2021, and then consider discussing the process to use at its July 13, 2021, Council meeting. Council Member Christensen noted that she liked the idea of using the interest form as did all other council members. A minor change to the form was suggested pertaining to the date of the election CITY COUNCIL MINUTES June 22, 2021 indicated on the draft form. The interest form will be on the City's web site and at City Center. Motion by Czmowski, second by Forcier, to have interested persons complete the Council Interest Form and submit to Administration by 4:00 p.m. on July 9, 2021. Motion carried unanimously. GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Public Arts Commission Minutes from April 8, 2021, and May 13, 2021 b) Hutchinson Housing & Redevelopment Authority Board Minutes from May 18, 2021 �c) Planning Commission Minutes from May 18, 2021 d) Planning/Zoning/Building Department Quarterly Report �e) City of Hutchinson Financial Report and Investment Report for May 2021 f) Tall Grass/Noxious Weed Monthly Report for May/June 2021 MISCELLANEOUS 17. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that City offices will be closed on July 5, 2021, in observance of the 4th of July Holiday. 18. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by Christensen, second by Begnaud, to adjourn at 7:15 p.m. Motion carried unanimously. rol c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration for Approval to Purchase CreekSideTm Bag Film; PO Requisition Agenda Item: 020167 Department: Compost LICENSE SECTION Meeting Date: 7/13/2021 Application Complete N/A Contact: Becky Kobow Agenda Item Type: Presenter: Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Polyethylene (poly) bag film for the Premier Tech automated bagging line that CreekSide Soils employs is ordered on an annual basis. CreekSide TM, WonderBlendTm and SplendorGroTm brand of bags are ordered on a one year sales volume basis annually. The quantities to be ordered this year for the 2022 season are formulated on 2021 YTD sales plus approx. 20%, minus current inventory, to ensure inventory supplies are ample enough to take on any new business or growth in sales within our current customer base that may present itself in 2022. CreekSideTm brand bag film quotes received- -Direct Plastics, A Novolex Company - $88,222.65 —TNT Plastics - $95,109.75 —Inteplast Group/Niaflex - $111,962.00 Staff is confident in the quality of Direct Plastics, A Novolex Company products as we have utilized them numerous times over recent years. Although staff is seeing price increases on many process materials over last year's prices (as much as 30%), it will simply result in higher sale prices for 2022. Staff recommends the approval to purchase the bag film order for the CreekSideTm brand of film from Direct Plastics. BOARD ACTION REQUESTED: Approve Requisition #020167 to Direct Plastic in the amount of $88,222.65 for CreekSideTm brand bag film Fiscal Impact: Funding Source: Compost Fund FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A 07/01/2021 Purchase Requisition 09:01 AM Purchase Requisition No 020167 Requested Date Required Date Requested By 07/01/2021 bkobow Preferred Vendor 124847 DIRECT PLASTICS Address 20 STEWART COURT Department 4942 ORANGEVILLE, ON L9W 3Z9 Req. Description CREEKSIDETm BAG FILM FOR 2022 SEASON Qty. Description GL Number 1 Unit Price Amount 75 CREEKSIDE 40LB TOPSOIL BAG ] 651-0000-14399 228.00 17,100.00 15 CREEKSIDE 40LB COMPOST BAG ] 651-0000-14399 228.00 3,420.00 15 CREEKSIDE 40LB COMPOST W/MAI 651-0000-14399 228.00 3,420.00 15 CREEKSIDE 40LB POTTING SOIL 651-0000-14399 228.00 3,420.00 15 CREEKSIDE 1CF GARDEN SOIL Br 651-0000-14399 228.00 3,420.00 15 CREEKSIDE 20LB POTTING SOIL 651-0000-14399 225.91 3,388.65 75 CREEKSIDE 2CF BROWN MULCH Br 651-0000-14399 300.30 22,522.50 50 CREEKSIDE 2CF RED MULCH BAG 651-0000-14399 300.30 15,015.00 20 CREEKSIDE 2CF GOLD MULCH BA( 651-0000-14399 300.30 6,006.00 35 CREEKSIDE 2CF NATURAL MULCH 651-0000-14399 300.30 10,510.50 Total: 88,222.65 LO LO LO LO LO CD CD CD O LOLn Lf) O CD U M O O O O O LO N O to N 00 00 00 co Cl) CD Cl)(O Cl) LL ; O O O O O 't M T � � � r- (O CDM N r H3 613 Gq Gq Gq E13 EA r Z^^ ER CL m ,0 v N iZ E C0 O O O O (0 LO O O ' LO LO LO LO t LO t �t (O O O O O r-� r-� (O N N i+ LO LO N CO Cl) M y N M M M M N N rZ e9- 64 64 64 di di di di di di 61) y LO LO LO LO LO O LO CD O ti O LO LO LO LO (O LLO U~ P-� P-� r-� r; cm c6 r- of co 00 00 00 00 0')0') M LO t- OT R oo 00 00 00 1.2 N H N a z rz E O co co co co O O O L LO LO LO LO Lf) O O O O y N N N N N M M M M M rZ EA 6q 6q 6q 6q 6q 6q 6q 6q 6q O O O O O O (O Ln O O Lq (O V O CD CD CD CD 00N Lf) o O N O0 N N N N coLNf) O O Lf) N � M O M M M M M N N Lf) O CO co Zq 4a N a m L_ a 0 O O O O O m CD CD CD co CD co 00 00 00 00 N L6 O O O O L N N N N N N O O O O y N N N N N N M M M M rZ 60CD y} y} y} y} y} y} _T CD CD CD CD CD CD CD CD CD CD O ++ i O O O O O O O O O O O O O O O O O O O O O Ln L L L L L6 Lfi O O Ln oM CY ti r- Lf) N M L a) y Q O (U cn— 0 U E L U iz CL N a a -gyp a co z U U H � CO U U U U O O O O U 04 04 04 04 04 QUOTE FORM Quote Received on Friday June 25, 2021 VENDOR NAME: Direct Plastics Ltd. A Novolex Company VENDOR ADDRESS: 20 Stewart Court. Orangeville, On. SALES REPRESENTATIVE: Glenn Weberpal CONTACT PHONE NUMBER: 715-216-2936 FAX NUMBER: 519-942-3979 EMAIL ADDRESS: G1enn.Weberpal@Novolex.com Product Type Quanti uote 2.75 mil CreekSide 4olb Creekside Topsoil 75,000 imps $228.00/M 4olb Creekside Compost 15,000 imps $228.00/M 4olb Creekside Compost w/manure 15,000 imps $228.00/M 4olb CreekSide Potting Soil 15,000 imps $228.00/M 1 cuft CreekSide Garden Soil 15,000 imps $228.00/M 2olb CreekSide Potting Soil 15,000 imps $225.91/M 2 cu.ft CreekSide Brown Mulch 75,000 imps $300.30/M 2 cu.ft CreekSide Red Mulch 50,000 imps $300.30/M 2 cu.ft CreekSide Gold Mulch 20,000 imps $300.30/M 2 cu.ft CreekSide Natural Mulch 35,000 imps $300.30/M Page 1 of 2 PRODUCT GRAPHICS DEVELOPMENT Are all prepress set-up charges included in quoted prices above? YES: NO: If no, please explain applicable fees: Storage/Warehousing Costs, if any: Orders are make and ship only Leadtime after business is awarded: 4 weeks from approved art General Warranty: YES: X NO: DURATION: Special Note: Orders to be re -priced at time of PO. The only price change would be soely tied to the shift in CDI from time of bid. Notes: • CreekSide Soils will supply plates to successful quoter. Upon approval, CreekSide Soils will inform a third party prepress house to contact the successful vendor to obtain press specifications. Please supply them accurate information in a timely matter. • After the printing process has been completed, CreekSide Soils will request the plates to be shipped to a specified location for storage. • If there are price break points on the film quantities, please include them on the quote form. • If your company's quotation form covers the information requested above, this form does not need to be completed. Please submit your company's form. • If you have additional information that is not requested above, and feel that it would be beneficial, please include. • CreekSide Compost Facility is a tax-exempt entity. Page 2 of 2 QUOTATION TNT Plastics 701 Industrial Drive Perryville, MO 63775 UNITED STATES OF AMERICA (800)-844-7584 S QUOTES O QUOTES L ANYWHERE D PERRYVILLE, MO 63775 T O Notes: Truckload pricing to 55350 10% over/underrun 6-7 week leadtime from receipt of PO Use customer supplied plates Creekside Quotes We accept all major credit cards. A 3% upcharge may be applied. ITEM ID QUOTE-PR-28.5X18.50 CS 28.5 cfold 18.50 rpt 2.75mil wht 7c Creekside 401b Combo 5 versions 75m - Creekside Premium Topsoil 40# 15m - Creekside premium Compost 40# 15m - Creekside Compost w/Manure 40# 15m - Creekside Premium Potting Soil 40# 15m - Creekside Garden Soil 1cuft QUOTE-PR-23X16 CS1 23 cfold 16.5rpt 2.75mil wht 7c Creekside Premium Potting Soil 201b QUOTE-PR-33.5X22 CS 33.5 cfold 22.047rpt 2.75mil clr 6c Creekside Mulch 2cf Combo 4 versions 75m - Creekside Brown Mulch 50m - Creekside Red Mulch 20m - Creekside Gold Mulch 35m - Creekside Natural Mulch PAGE 1 Estimate Date 6/28/2021 Expiration Date 7/29/2021 Estimate ID 00026430 Customer PO Number S QUOTES H ANYWHERE PERRYVILLE, MO 63775 P T O QUOTE QUANTITY UNIT UNIT PRICE QUOTE TOTAL 135.0000 Mimp 259.17 34,987.95 15.0000 Mimp 312.96 4,694.40 180.0000 Mimp 307.93 55,427.40 Thank You For Giving Us This Opportunity To Quote. By: Terry Triller Estimates are good for 30 days. INTEPLAST GROUP) Engineered Films Quote # 3088.1 Customer City of Hutchinson Ship To Hutchinson, MN Page 1 Price Quotation Sales ReplEdlun, Bob I Quote Deliver Datel 06/29/2021 Expiration Datel 07/31/2021 IEF FacilityllEF Orlando Item Description Min Qtv Freiqht Terms Count/ Unit Unit Unit Ibs Eff. Date 05/15/2021 $ / Unit $ 2 cuft CreekSide Brown Mulch 75 Prepaid 1,000 M 135.12 $267.54 USD 2 cuft CreekSide Red Mulch 50 Prepaid 1,000 M 135.12 $286.45 USD 2 cuft CreekSide Gold Mulch 25 Prepaid 1,000 M 135.12 $332.40 USD 2 cuft CreekSide Natural Mulch 35 Prepaid 1,000 M 135.12 $332.40 USD 40# CreekSide Premium Topsoil 75 Prepaid 1,000 M 98.64 $256.46 USD 40# CreekSide Premium Compost 25 Prepaid 1,000 M 98.64 $319.59 USD 40# CreekSide Compost with Manure 25 Prepaid 1,000 M 98.64 $319.59 USD 40# CreekSide Premium Potting Soil 25 Prepaid 1,000 M 98.64 $319.59 USD 1 Cuft CreekSide Garden Soil 25 Prepaid 1,000 M 98.64 $319.59 USD 20# CreekSide Premium Potting Soil 25 Prepaid 1,000 M 68.84 $257.46 USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD General: Our agreement with you is subject to change by us upon strikes, acts of God and/or nature, material shortages or other delays that are unavoidable or beyond our control. Claims involving quantity, quality, or damaged product must be made no later than 180 days after delivery. Goods will not be accepted for return without our written consent. Product specifications are based on commercially acceptable tolerances. In the event that legal means are necessary to collect an invoice, customer agrees to pay all legal fees and collection charges. Resin Price Increases: When resin prices change between time of quotation and time of order placement, we reserve the right to immediately change the prices) for all products if change is required. In the event that resin producers institute a "Force Majeure" events, we reserve the right to adjust listed prices and/or shipment dates in accordance with our ability to purchase resin. Prices are subject to change without notice. Liability; Sole Remedy: We make no representations or warranties of any kind, either express or implied, including, but not limited to, warranties of merchantability or fitness for a particular purpose. In no event will we be liable to you for any indirect, incidental, special, or consequential damages of any kind, or loss of revenue or profits, loss of business, or other financial loss even if we have been adivsed of the same. Your sole and exclusive remedy for non -conforming or defective product shall be either the refund of the purchase price for the non -conforming or defective product or replacement of the non -conforming or defective product, as determined by us; provided that, you much notify us of any such as non-conformance. Taxes: In addition to the purchase price for product, you will be invoiced and responsible for all applicable sales, use, and similar taxes on account of the sale of the product from us to you. Indemnification: You will defend, indemnify, and hold us harmless from and against any and all claims, liability, and expense (including reasonable attorneys fees): (1) for injury or death of any person and, (2) for damage or loss of property (including the environment), relating in any way to your possession, use, handling, storage, processing, disposal, resale, or retransfer of product puchased from us. Confidentiality: You agree to keep the terms and conditions of this price quote confidential. Inventory: Customer is responsible for any and all inventory produced and will be invoiced if product is not shipped within 60 days, unless otherwise agreed upon. IEF Westborough IEF Dalton IEF Garland Haremar IEF Orlando IEF Prattville 5 Otis St. Westborough, MA 01581 1403 Needham Dr. Dalton, GA 30720 2875 Market St. #100 Garland, TX 75041 200 Great Gulf Dr. Concord, Ontario L4K 5W5 7549 Brokerage Dr. Orlando, FL 32809 1107 Doster Rd. Prattville, AL 36067 HUTCHINSON CITY COUNCIL ci=wof Request for Board Action 7AL =- M-7 Agenda Item: Approval of Project Change/Work Orders and Supplemental Agreements Department: PW/Eng LICENSE SECTION Meeting Date: 7/13/2021 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 2 — Letting No. 1/Project No. 21-01 — 2021 Pavement Management Program This Change Order addresses the reconnecting of unforeseen existing draintile piping within the Recreation Center parking lot. This Change Order does result in an increase to the Contract in the amount of $5,341.48. This action does not change the project final completion date. BOARD ACTION REQUESTED: Approval of Change Order Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCH INSON A CITY ON PUAP08E. CITY OF HUTCHINSON, MN CHANGE ORDER Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350 320-234-4209 07/06/2021 SP/SAP(s) NA MN Project No.: NA Change Order No. 2 Project Description: 2021 Pavement Management Program City Project L1P21-01 Project Location arrington Street SW (South Grade Rd to Linden Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to Linden Ave), Church �]'H treet SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW (Merrill St to Lynn Rd) Local Agency City of Hutchinson Local Project No. L1 P21-01 Contractor Landwehr Construction, Inc. Contract No. L1P21-01 Address/City/State/Zip 846 S 33rd St, PO Box 1086, St. Cloud, MN 56302 Total Change Order Amount: Issue: Unforeseen existing draintile pipes within the Recreation Center Parking Lot Resolution: Reconnecting of all drain the pipes $5,341.48 Estimate Of . **Group/fundi Item No. Description Unit Unit Price +or — +or— ng Category Quantity Amount $ Change Existing/unmarked 6" PVC Pipe into MH I, from the Lump Sum $1,043.86 1 $1,043.86 Order 2 North Change Order 2 Existing 4" drain tile repair into MH-F, from the West Lump Sum $702.05 1 $702.05 Change Order 2 Existing 4" drain tile repair 15' west of MH-E Lump Sum $391.00 1 $391.00 Change Order 2 Existing 4" drain tile repair into MH-I, from the South Lump Sum $397.00 1 $397.00 Change Existing/unmarked 8" PVC Pipe from pool connected Lump Sum $1,445.52 1 $1,445.52 Order 2 into MH-E Change Order 2 Tie two existing drain tile into MH-J Lump Sum $1,362.05 1 $1,362.05 Net Change this Change Order $5,341.48 "Group/funding category is required for federal aid projects Approved by Project Engineer: Kent Exner Approved by Contractor: Landwehr Construction, Inc. Signed: Signed: Date: 07/13/2021 Phone: 320-234-4212 Printed Name: City Council Approval: 06/22/2021 Date: Phone: 320-252-1494 �St�yction��c LANDWEHR CONSTRUCTION, INC. °HR PO Box 1086 St. Cloud, MN 56302 Cloua� (320) 252-1494 phone (320) 252-2380 fax Request for Extra Work/Change Order Project Name: Hutchinson Pavement Management Project Contractor: Landwehr Construction Description of Work: Existing/unmarked 6" PVC Pipe into MH I, from the north Labor = $467 Equipment = $253 Materials = $323.86 Total amount: $1,043.86 Description of Work: Existing 4" drain tile repair into MH-F from the west Labor = $233.50 Equipment = $126.5 Materials = $342.05 Total amount: $702.05 Description of Work: Existing 4" drain tile repair 15' west of MH-E Labor = $233.50 Equipment = $126.5 Materials = $31 Total amount = $391.00 Description of Work: Existing 4" drain tile repair into MH-I, from the south Labor = $ 233.5 Equipment = $ 126.5 Materials = $ 37 Total amount = $397 Description of Work: Existing/unmarked 8" PVC Pipe from pool connected into MH-E Labor = $700.5 Equipment = $ 379.50 Materials = $365.52 Total amount = $1,445.52 Description of Work: Tie two existing drain tile into MH-J Labor = $ 629.25 Equipment = $379.5 Materials = $ 353.3 Total Amount = $ 1,362.05 Description of Work: Remove an additional 10 feet of curb & gutter on Lyndale Paid as a bid item for curb and gutter removal c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution 15331 Ending of Temporary Utility Billing Protocols in Response to the Agenda Item: COVID-19 Pandemic Department: Finance LICENSE SECTION Meeting Date: 7/13/2021 Application Complete N/A Contact: Justin Juergensen Agenda Item Type: Presenter: Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Throughout the course of the COVID-19 pandemic, Council made the decision to temporarily waive late fees and not disconnect water service for our utility customers with delinquent account balances. As Federal and State restrictions continue to be lifted, City staff has received notice that the Minnesota Attorney General's office has deemed it allowable to begin normal shutoff and penalty procedures for utility providers. In an effort to mitigate the financial burden for residents if these procedures were to be enacted immediately, City staff is recommending a phased in approach for implementing these processes. Staff is recommending implementing late fees for delinquencies on new bills after September 1, 2021 and for shutoff procedures to begin in early November. Details (as of 6/30/2021) regarding Utility Billing customers impacted by these changes: - 66 customers would have had water services shut off in July due to delinquent balances - 48 of these (73%) are customers who have been on multiple shutoff lists pre -pandemic - 4 of these customers currently have an outstanding balance greater than $1,000 - 15 of these customers have not made a single payment in 2021 BOARD ACTION REQUESTED: Approve resolution 15331. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 15331 ENDING OF TEMPORARY UTILITY BILLING PROTOCOLS IN RESPONSE TO THE COVID-19 PANDEMIC BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS, since March 24, 2020, the City has had temporary Utility Billing protocols in place that waived all late fees and water service disconnections due to non-payment in an effort to assist our customers during the COVID-19 pandemic. WHEREAS, mask mandates and strict pandemic guidelines have been loosened in the past several months as vaccinations have taken place and are allowing businesses to operate at or near pre -pandemic levels. WHEREAS, the Minnesota Attorney General's office has opined that it is again allowable for utility providers to begin following their normal shutoff procedures. WHEREAS, the City is offering our delinquent utility customers multiple options to pay their outstanding balances to avoid water service disconnections. NOW, THEREFORE BE IT RESOLVED that the Hutchinson City Council does hereby agree to reinstate the City's pre -pandemic Utility Billing processes, which consists of Water, Sewer, Refuse and Storm Water services: 1) Late payment penalties will be reinstated beginning with September bills due 9/27/2021. 2) Account balances as of 8/31/2021 that have not been paid by 10/15/2021 will be certified to McLeod County to be paid in conjunction with 2022 property taxes. 3) Customer water service will first be disconnected due to non-payment beginning on 11/8/2021. These disconnections will only be for unpaid September and October bills. Adopted by the City Council this 13th day of July. ATTESTED: Matthew Jaunich City Administrator Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL ci=wof Request for Board Action 7AL =- M-7 Agenda Item: Approve disposal of surplus equipment by auction Department: PW/Engineering LICENSE SECTION Meeting Date: 7/13/2021 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Public Works has one pieces of surplus equipment: STRT-926-TK1 2000 Ford F550 w/ 37' Aerial Bucket, VIN: 1 FDAF57F4YEE08926 This vehicle was replaced in 2021. The intent is to offer these unit for sale at an upcoming Fleet & Government Services auction, or other auction conducted by Fahey Sales. Fahey Sales will be provided with information concerning the equipments' condition. Proceeds from any sale of the vehicle would be deposited into the Vehicle -Equipment Replacement Fund. BOARD ACTION REQUESTED: Declare STRT-926-TK1 as surplus equipment for sale at auction, approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15332 RESOLUTION TO SELL AT AUCTION SURPLUSPROPERTY WHEREAS, the Hutchinson Public Works Department has accumulated surplus property; and WHEREAS, the Hutchinson City Code provides pursuant, to Section 91, Subdivision 3, Paragraph C, for the sale at auction of surplus City property; and WHEREAS, the Public Works Department has determined that it is in possession of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the following surplus City property be sold at auction and proceeds from the sale be credited to the appropriate account: 1. STRT-926-TKI 2000 Ford F550 w/ 37' Aerial Bucket VIN: 1FDAF57F4YEE08926 Adopted by the City Council this 13th day of July, 2021. Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL ct=y�fl1 Request for Board Action 7AL Owl,7 Agenda Item: Temporary Liquor License - McLeod County Agriculture Association Department: Administration LICENSE SECTION Meeting Date: 7/13/2021 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The McLeod County Agriculture Association has submitted a temporary liquor license application to dispense alcoholic beverages at the McLeod County Fair from August 19-22, 2021. The McLeod County Agriculture Association is a non-profit organization that meets the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing a temporary liquor license to McLeod County Agriculture Association from August 19-22, 2021. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 4EE4, Name of organization Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TFY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE McLeod County Agricultural Association Date organized Tax exempt number 1872 41-0758751 Address City State Zip Code PO Box 142 - 840 Century Avenue SW Hutchinson Minnesota 55350 Name of person making application Business phone 320-587-2499 Home phone 320-583-7981 Casey Walters, Fair Manager _ Date(s) of event Type of organization (Thursday, August 19 - Sunday, August 22, 2021 ❑ Club ❑ Charitable ❑ Religious Other non-profit Organization officer's name City —to State Zip Code �Keith Tongen,President _ Brown n Minnesota 55312 Organization officer's name City State Zip Code John Brunkhorst, Vice President Hutchinson Minnesota 55350 Organization officer's name City State Zip Code Connie Lambert, Treasurer Htchins uon Minnesota 55350 Organization officer's name City State Zip Code Casey Walter, Executive Secretary / Fair Manager Hutchinson Minnesota 55350 Location where permit will be used. If an outdoor area, describe. McLeod County Fairgrounds for the McLeod County Fair. Sales will be made in the Pavilion and the Grandstand. The entire perimeter of the fairgrounds is fenced in. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. N/A If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. 5500,000 per occurence / $1,000,000 aggregate APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT r�t.�LI�I v-►r�i� _ - City or County approving the license Date Approved 'r, 175 6'0 --- - Fee Amount Permit Date JV_ t ' Y Y XZI Dateee Paid - City or Count E-mail Address T City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITYICOUNTY TO AG .TEMPORARYAPPLICATiON STATE.MN.US c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. 2021 Arts and Crafts Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 7/13/2021 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The 47th Annual Arts and Crafts Festival is being held September 17 and 18, 2021, in Library Square. The Hutchinson Chamber of Commerce is requesting support and certain permissions for the event. Those requests and permissions are outlined in the attached memo and also in the letter submitted by Chamber President, Mary Hodson. Hutchinson Police Services staff has reviewed the request and the plans for the 2021 Arts and Crafts festival and we look forward to assisting the Chamber with this event again this year. I recommend approval of the request. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 4,500.00 Funding Source: Police Budget FTE Impact: 20.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Gary Forcier and Hutchinson City Council FROM: Chief Thomas Gifferson DATE: 07-06-2021 RE: Arts and Crafts This memorandum outlines the Hutchinson Chamber's request to hold the annual Arts and Crafts Festival September 17t" and 18t" 2021 in Library Square. This request would also include the Hutchinson Ambassadors' request to hold the Taste of Hutchinson on 1st Ave SE on the same dates. Event Name: Arts and Crafts/Taste of Hutchinson Primary Contact: Mary Hodson 320-234-0785 Event Location: Library Square Event Dates/Times: September 16t" 8 am (set up only) September 17t" 10 am-6 pm. September 181" 9 am to 6 pm (including clean up) Taste of Hutchinson hours may be extended on Friday evening based on their music schedule Brief Description: A craft vendor show with food and beverage vendors Alcohol- Will be sold by a licensed vendor Security- HPD will be on site during the event and provide overnight security is staffing allows Amplified Sound- Amplified Music on a stage near 1st and Hassan Tents and Canopies- Vendor tents u == HUTCHINSON A CITY ON PURPOSE. Other -N/A Stages/Platforms- portable stage Refuse -Current containers in park, plus extra from the Parks Department and outside vendors Restrooms- Current facilities and addition through Mini Biff Street Closures- 1st Ave SE. from Main St. to Hassan St. Hassan St. from Washington to 2nd SW. Limited parking on Main St and Washington near the park City Departments affected Police -Monitor park, weather and aid with planning and organization Will also close 1st Ave. On site during the event Parks -Park Maintenance, set up and clean up. Streets- Assist with barricades u == HUTCHINSON A CITY ON PURPOSE. • 2 Main Street South HUTCHINSON • • AREA CHAMBER OF COMMERCE AND TOURISM February 4, 2021 Tom Gifferson Chief of Police Hutchinson Police Department 10 Franklin St SW Hutchinson, MN 55350 Dear Chief Gifferson; Hutchinson, MN 55350 320.587.5252 800.572.6689 Fax: 320.587.4752 info@explorehutchinson.com www.explorehutchinson.com The 47th Annual Arts & Crafts Festival and Taste of Hutchinson will be held Friday, September 17, 10:00 AM — 6:00 PM and Saturday, September 18, 9:00 AM — 4:00 PM. As usual, we will be using Library Square and 1st Ave SE, and this year we plan to extend our vendor use to part of Hassan Street, from the 1st Ave SE corner to approximately Town and Country Tire's garage entrance. Setup for the festival will begin on Thursday, September 16th at 8:00 AM_ The event will end on Saturday the 18th at 4:00 PM. Cleanup is usually completed by 6:00 PM on the 18th. A rain location will not be provided. A severe weather emergency plan is currently in place, and copies are available, and placed in all vendor check -in packets. The Arts & Crafts Festival committee would like to request the support and assistance of the City of Hutchinson in regards to the areas outlined in the attached document. We understand that our request for support of the festival will affect multiple City of Hutchinson departments. In order to maintain positive relationships with area businesses, the Arts & Crafts Festival committee will be sending letters of notice to the businesses that will be directly affected by the event taking place in downtown Hutchinson. We truly appreciate the City of Hutchinson's role in making this annual event a success in the Hutchinson community. Thank you for your support! If you have any questions regarding this request, please contact me at 320-234-0785 or email marygexplorehutchinson.com. Sincerely, r��4-mw�_ Mary Hodson Chamber President cc: Sergeant Joseph Nagel • 2 Main Street South Hutchinson, MN 55350 HUTCHINSON 320.587.5252 r♦ • AREA CHAMBER OF COMMERCE 800.572.6689 AND TOURISM Fax: 320.587.4752 info@explorehutchinson.com www.explorehutchinson.com 47" Annual Hutchinson Arts & Crafts Festival and Taste of Hutchinson Request of Support from the City of Hutchinson Administration • The Hutchinson Ambassadors wish to reserve all concession rights on Vt Ave SE between Main Street and Hassan Street as well as the control of any and all food exhibitors for the Taste of Hutchinson. • Use of electricity in band shell and along Vt Ave SE during the festival weekend Police Department • Overnight security observation on Thursday, September 16th and Friday, September 17th • Assistance with pedestrian traffic crossing on the corner of Main Street and Vt Ave • Assistance in directing vendor and shopping traffic during the event • Assistance with vendor check in traffic control and allow use of Hassan Street from Washington to 5th Ave SE to aid in this process • Emergency services support during the event Parks & Recreation • Exclusive use of Library Square for Art & Craft exhibitors for September 16-18, 2021 • Delivery of picnic tables to the 101 Park Place parking lot on Thursday, September 16 • Removal of select park benches within Library Square on Wednesday, September 15, or Thursday, September 16 by 12:00 PM as needed. • Park tree branches trimmed that may cause damage or injury. Street Department • Closing of Vt Ave SE between Main Street and Hassan Street for the Taste of Hutchinson on September 16-18, 2021 • Closing of Hassan St between Washington Ave E to 3rd Ave SE for arts & crafts exhibitor loading, unloading, booths, dumpsters, and restrooms • Closing of the municipal parking lot on the corner of Hassan Street and Vt Ave SE for September 16-18, 2021 • Restriction of parking on the east side of Main Street between Vt Ave SE and Washington Ave and along the south side of Washington Ave between Main St and Hassan St. • Lift `No Parking' restriction on Jefferson Street between Washington and 2nd Ave SE to allow for additional parking during the event CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 6/22/21- 7/13/21 Check Date ----------------- 06/18/2021 Check ----------- EFT1487 Vendor Name ------------------------------------------------------------ PERA Description ----------------------------------------------------------------------------------- Payroll5/30/21-6/12/21 Amount ----------------------- 57,645.29 06/18/2021 EFT1483 EFTPS Payroll 5/30/21 - 6/12/21 75,310.93 06/18/2021 EFT1484 Child Support Payroll 5/30/21- 6/12/21 415.78 06/18/2021 EFT1485 MN Dept of Revenue Payroll 5/30/21- 6/12/21 14,689.70 06/18/2021 EFT1486 Provident Life Ins Payroll 5/30/21- 6/12/21 555.80 06/18/2021 EFT1488 Further HSA Payroll 5/30/21- 6/12/21 13,735.38 06/18/2021 EFT1489 ICMA Payroll 5/30/21- 6/12/21 3,662.84 06/18/2021 EFT1490 VOYA Payroll 5/30/21 - 6/12/21 460.00 06/18/2021 EFT1491 MNDCP Payroll 5/30/21- 6/12/21 350.00 06/18/2021 215689 Payroll Check Payroll 5/30/21- 6/12/21 9.70 06/18/2021 215690 Payroll Check Payroll 5/30/21 - 6/12/21 9.70 06/18/2021 215691 Payroll Check Payroll 5/30/21 - 6/12/21 9.70 06/18/2021 215692 Payroll Check Payroll 5/30/21 - 6/12/21 273.00 06/18/2021 215693 MNPEA Payroll 5/30/21- 6/12/21 624.00 06/18/2021 215694 UNUM Life Insurance Payroll 5/30/21 - 6/12/21 1,208.28 06/18/2021 215695 LELS Union Dues Payroll 5/30/21- 6/12/21 317.50 06/18/2021 215696 HART Payroll 5/30/21 - 6/12/21 611.06 07/02/2021 215697 Payroll Check Payroll 6/13/21 - 6/26/21 147.95 07/02/2021 215698 Payroll Check Payroll 6/13/21 - 6/26/21 370.88 07/02/2021 215699 NCPERS Payroll 6/13/21 - 6/26/21 320.00 07/02/2021 215700 HART Payroll 6/13/21 - 6/26/21 611.06 07/02/2021 EFT1492 EFTPS Payroll 6/13/21 - 6/26/21 80,432.52 07/02/2021 EFT1493 Child Support Payroll 6/13/21- 6/26/21 415.78 07/02/2021 EFT1494 MN Dept of Revenue Payroll 6/13/21- 6/26/21 15,849.75 07/02/2021 EFT1495 Provident Life Ins Payroll 6/13/21- 6/26/21 555.80 07/02/2021 EFT1496 PERA Payroll 6/13/21 - 6/26/21 57,623.87 07/02/2021 EFT1497 Further HSA Payroll 6/13/21- 6/26/21 13,823.84 07/02/2021 EFT1498 Mission Square Payroll 6/13/21- 6/26/21 3,662.84 07/02/2021 EFT1499 VOYA Payroll 6/13/21- 6/26/21 460.00 07/02/2021 EFT1500 MNDCP Payroll 6/13/21- 6/26/21 350.00 07/13/2021 215701 3D SPECIALTIES 28" 10# CONE -STREETS 3,589.89 07/13/2021 215702 A.M. LEONARD INC STEEL DRAIN SPADE - WATER 82.95 07/13/2021 215703 ABDO EICK & MEYERS REVIEW OF TRANS & PREP OF FIN REPORT FORM - FINANCE 1,125.00 07/13/2021 215704 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,835.76 07/13/2021 215705 VOID VOIDED CHECK - 07/13/2021 215706 ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES - FIRE 31.91 07/13/2021 215707 ACE HARDWARE - 1825 REPAIR & MAINT SUPPLIES - POLICE 117.13 07/13/2021 215708 ACE HARDWARE - 6762 SHOVELS - COMPOST 34.18 07/13/2021 215709 ADVANCED ENGINEERING & ENVIRONMENTAL WWTF & WTP SCADA DESIGN: MAY SERVICES 41,552.15 07/13/2021 215710 AHLGREN ELECTRIC VARIOUS REPAIRS & INSTALLATIONS- PARKS 3,018.11 07/13/2021 215711 ALLIED PRODUCTS FLAGS - POLICE 70.00 07/13/2021 215712 ALPHA WIRELESS JULY MAINT ON RADIO EQUIP - POLICE 794.75 07/13/2021 215713 AMENT, MALINDA REFUND: TRANSFERRED TO ANOTHER SWIM CLASS - REC 15.00 07/13/2021 215714 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 159.68 07/13/2021 215715 AMERICAN RED CROSS WATERPARK LIFEGUARD TRAINING 490.00 07/13/2021 215716 ARAMARK SUPPLIES & SERVICES - LIQUOR HUTCH 340.37 07/13/2021 215717 ARCADIS U.S. INC. AWIA RRA THRU 6/16/21- WATER 5,846.40 07/13/2021 215718 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,931.05 07/13/2021 215719 AUTO VALUE - GLENCOE EQUIPMENT PARTS - HATS 300.18 07/13/2021 215720 B & B FLOORING LLC FLOORING FOR MASONIC SHOWERS/BATHROOMS - PARKS 1,240.00 07/13/2021 215721 B & C PLUMBING & HEATING INC VARIOUS REPAIRS - MULTIPLE DEPTS 1,185.00 07/13/2021 215722 BAILEY NURSERIES INC TREES - PARKS 1,410.00 07/13/2021 215723 BALLMAN ROOFING & COATING LLC ROBERTS PARK CONCESSION STAND REPAIR - PARKS 1,822.00 07/13/2021 215724 BARTNESS, THOMAS REFUND: CO-ED SAND VB TOURNAMENT - REC 25.00 07/13/2021 215725 BAUER BUILT INC ALL SEASON TIRES - IT 307.48 07/13/2021 215726 BCA BACKGROUND CHECK: D CHRISTOPHER - DMV 33.25 07/13/2021 215727 BECKER ARENA PRODUCTS ACRYLIC, POLYCARBONATE -ARENA 994.40 07/13/2021 215728 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 6,128.83 07/13/2021 215729 BENNY'S MEAT MARKET HOT DOGS FOR CONCESSIONS- REC 372.00 07/13/2021 215730 BERNICK'S SUPPLIES - MULTIPLE DEPTS 4,516.63 07/13/2021 215731 BMI ARENA ANNUAL MUSIC LICENSE FEE 368.00 07/13/2021 215732 BNO SHEET METAL INC PARTS & REPAIRS - MULTIPLE DEPTS 96.26 07/13/2021 215733 BOETTCHER,CHARLES REFINISH FLOORS - SR DINING 835.00 07/13/2021 215734 BOND TRUST SERVICES CORPORATION IMPROV BONDS DEBT SERVICE 4,750.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 6/22/21- 7/13/21 07/13/2021 215735 BRANDED SOLUTIONS LIFEGUARDT-SHIRTS - WATERPARK 856.65 07/13/2021 215736 BRANDON TIRE CO VARIOUS TIRE REPAIRS- PARKS 1,108.80 07/13/2021 215737 BRAUN INTERTEC CORP PROF SERVICES FOR VARIOUS PROJECTS 7,379.28 07/13/2021 215738 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 26,383.71 07/13/2021 215739 BREITKREUTZ, BILL UB refund for account: 3-410-2460-2-01 9.58 07/13/2021 215740 BUFFALO CREEK ENTERPRISES COST OF GOODS SOLD - LIQUOR HUTCH 139.92 07/13/2021 215741 BY MAE FACADE IMPROVEMENT GRANT- EDA 742.50 07/13/2021 215742 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 93,415.47 07/13/2021 215743 CARD SERVICES SUPPLIES - MULTIPLE DEPTS 197.92 07/13/2021 215744 CARLOS CREEK WINERY COST OF GOODS SOLD - LIQUOR HUTCH 468.00 07/13/2021 215745 CARLSON, DAN WINTER & SPRING TENNIS SESSIONS - REC 3,077.50 07/13/2021 215746 CARLSON, SAM UB refund for account: 2-585-6790-9-03 167.59 07/13/2021 215747 CARS ON PATROL SHOP LLC VEHICLE SERVICE & REPAIR - POLICE 634.44 07/13/2021 215748 CASTILLO, SHARON UB refund for account: 3-815-5240-6-02 8.82 07/13/2021 215749 CENTRAL HYDRAULICS EQUIPMENT PARTS - HATS 233.23 07/13/2021 215750 CENTRAL MCGOWAN EQUIPMENT PARTS - MULTIPLE DEPTS 230.65 07/13/2021 215751 CHEMISOLV CORP CHEMICALS & SUPPLIES - WWTP 7,945.57 07/13/2021 215752 CINTAS CORPORATION CLEANING/OFFICE SUPPLIES & SERVICE - MULTIPLE DEPTS 305.23 07/13/2021 215753 CITIZENS BANK & TRUST CO 1ST HALF 2021 TIF PAYMENT 18,699.07 07/13/2021 215754 COAST TO COAST SOLUTIONS PENCILS - POLICE 389.68 07/13/2021 215755 CONTEGRITY GROUP NEW POLICE FACILITY: PROF SERVICES 16,169.11 07/13/2021 215756 CORE & MAIN LP WATER METERS 2,208.09 07/13/2021 215757 CORNER POST EROSION CONTROL 6/10 HYDROSEEDING - MULTIPLE LOCATIONS 396.00 07/13/2021 215758 CREEKSIDE SOILS MULCH - PARKS 1,162.58 07/13/2021 215759 CROW RIVER FLORAL & GIFTS COMMERCIAL REHAB LOAN & GRANT - EDA 9,491.72 07/13/2021 215760 CROW RIVER PRESS INC SR NEWSLETTERS - SR CENTER 37.45 07/13/2021 215761 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 890.40 07/13/2021 215762 DAVE GRIEP CLEANING WINDOW CLEANING - LIQUOR HUTCH 45.00 07/13/2021 215763 DELEGARD TOOL CO EQUIPMENT PARTS - HATS 553.59 07/13/2021 215764 DOG -ON -IT -PARKS BAGS - PARKS 184.00 07/13/2021 215765 DORSEY & WHITNEY LLP 2021 TIF DISTRICTS 4-16 & 4-21 MODIFICATIONS 3,500.00 07/13/2021 215766 DUNCAN CO REBUILD KIT- WATER 746.32 07/13/2021 215767 DYNA SYSTEMS NUTS, FITTINGS, CRYOBITS - WWTP 138.10 07/13/2021 215768 EARTHLY DELIGHTS LTD JUNE TAX SETTLEMENT 2021 12,098.61 07/13/2021 215769 ECOLAB PEST ELIMINATION PEST CONTROL- MULTIPLE LOCATIONS 237.12 07/13/2021 215770 ELECTRO WATCHMAN INSTALLATIONS & MONITORING SERVICES - MULTIPLE DEPTS 46,131.15 07/13/2021 215771 VOID VOIDED CHECK - 07/13/2021 215772 ERWIN, MICHELE REFUND: CAMPSITE #23 FOR AUG 6 & 7 - PARKS 45.00 07/13/2021 215773 FARM -RITE EQUIPMENT EQUIPMENT PARTS - MULTIPLE DEPTS 656.20 07/13/2021 215774 FASTENALCOMPANY REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 2,176.46 07/13/2021 215775 FERGUSON WATERWORKS #2518 EQUIPMENT PARTS - MULTIPLE DEPTS 959.15 07/13/2021 215776 FINANCE & COMMERCE 1ST AVE & JEFFERSON ST BIDS - ENG 260.73 07/13/2021 215777 FIRST CHOICE FOOD & BEVERAGE SOLUTIONS COFFEE FOR CITY CENTER 242.20 07/13/2021 215778 FLANK STEAKHOUSE JUMPSTART DOWNTOWN WINNER- EDA 15,000.00 07/13/2021 215779 FLOW CONTROL AUTOMATION INC VALVE & ACTUATOR - WWTP 3,872.00 07/13/2021 215780 FLOW MEASUREMENT & CONTROL COMPANY FLOW METER CERTIFICATIONS - WWTP 1,944.00 07/13/2021 215781 FORKLIFTS OF MINNESOTA INC SEAL KIT- HATS 130.05 07/13/2021 215782 FR SECURE LLC FACT SYSTEM - 3 YR ENGAGEMENT - MULTIPLE DEPTS 10,972.50 07/13/2021 215783 FRITSCH, KATELYN REFUND; CANCELLED AFTER 1 WK OF SKATING 28.00 07/13/2021 215784 FUZE LOGISTICS SERVICES USA INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 1,925.00 07/13/2021 215785 GALLS LLC UNIFORMS - FIRE 369.72 07/13/2021 215786 GAVIN, JANSSEN & STABENOW, LTD MAY PROSECUTIONS - LEGAL 3,300.00 07/13/2021 215787 GEB ELECTRIC INC REPLACE POLE TOP FIXTURES @ REC CTR 540.00 07/13/2021 215788 GEMPLER'S INC LEAF/LITTER BAGS- PARKS 124.47 07/13/2021 215789 GENERAL REPAIR SERVICE POLARIS RANGER SKID PUMP -UNIT, FOAMER - FIRE 2,272.54 07/13/2021 215790 GERTENS PALLETS - CREEKSIDE 1,858.50 07/13/2021 215791 GLASER, TY REIMB: SAFETY FOOTWEAR - STORM WATER 144.99 07/13/2021 215792 GOODPOINTE TECHNOLOGY CONCRETE SIDEWALK INSPECTION - STREETS 6,380.00 07/13/2021 215793 GOPHER STATE FIRE EQUIPMENT CO. ABC RE -CHARGE- POLICE 82.00 07/13/2021 215794 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,511.17 07/13/2021 215795 GREAT NORTHERN ENVIORNMENTAL LLC SILVER SERIES LP 9" MEMBRANE - WWTP 641.05 07/13/2021 215796 HAACK, KRISTIN UB refund for account: 2-605-2350-2-02 128.57 07/13/2021 215797 HACH COMPANY CHEMICALS & SUPPLIES - MULTIPLE DEPTS 11,775.46 07/13/2021 215798 HAGER JEWELRY INC. WATER CARNIVAL CHARMS, CHAIN, ENGRAVING -COUNCIL 136.50 07/13/2021 215799 HALI-BRITE INC COUPLINGS, COMPRESSION FIT, LENS -AIRPORT 348.36 07/13/2021 215800 HANSON & VASEK CONSTRUCTION 2021 CONCRETE REPAIRS - STREETS 6,405.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 6/22/21- 7/13/21 07/13/2021 215801 HASSE, BILL UB refund for account: 1-922-2460-7-00 10.08 07/13/2021 215802 HAWKINS INC CHEMICALS & SUPPLIES - MULTIPLE DEPTS 8,641.18 07/13/2021 215803 HEARTLAND AG SYSTEMS EQUIPMENT PARTS - MULTIPLE DEPTS 200.44 07/13/2021 215804 HERC-U-LIFT ANNUAL INSPECTION -ARENA 158.36 07/13/2021 215805 HETTINGER, RON REFUND: CO-ED SAND VB TOURNAMENT- REC 25.00 07/13/2021 215806 HFIT 360 SIGN&AWNING GRANT -EDA 1,182.39 07/13/2021 215807 HIGHFIELD APARTMENTS OF HUTCHINSON 1ST HALF 2021 TIF PAYMENT 62,741.64 07/13/2021 215808 HILLYARD / HUTCHINSON CLEANING SUPPLIES - MULTIPLE DEPTS 3,569.22 07/13/2021 215809 HJERPE CONTRACTING REPAIR SEWER CONNECTION & RISER @ ELKS PARKS 11,267.50 07/13/2021 215810 HOLT MOTORS INC MS289T PARTS - STREETS 162.51 07/13/2021 215811 HUTCH BOWL SUMMER ADAPTIVE REC-SENIOR CENTER 1,974.00 07/13/2021 215812 HUTCH CAFE LUNCH FOR EDA BOARD MEETING 90.00 07/13/2021 215813 HUTCHFIELD SERVICES INC JULYJANITORIALSERVICES - HATS 1,415.00 07/13/2021 215814 HUTCHINSON CHAMBER & TOURISM MAY 2021 LODGING TAX 8,822.54 07/13/2021 215815 HUTCHINSON CO-OP MAY FUEL & SERVICES - MULTIPLE DEPTS 10,661.13 07/13/2021 215816 HUTCHINSON FIRE DEPT RELIEF ASSN 50% 2021 LOCAL PENSION CONTRIBUTION 37,598.00 07/13/2021 215817 HUTCHINSON HRA TIF: KAILEE BYRD 128.00 07/13/2021 215818 HUTCHINSON HRA TIF: JOHN BECK- PROJ ADM IN 1,000.00 07/13/2021 215819 HUTCHINSON HRA TIF: JOHN BECK- FEES & DOC PREP 600.00 07/13/2021 215820 HUTCHINSON HUSKIES BASEBALL REIMB OF FEES FOR LEGION BASEBALL- REC 9,960.00 07/13/2021 215821 HUTCHINSON LEADER SUBSCRIPTION & ADVERTISING/PUBLISHING - MULTIPLE DEPTS 6,263.45 07/13/2021 215822 HUTCHINSON WHOLESALE #1550 EQUIPMENTPARTS- MULTIPLEDEPTS 379.68 07/13/2021 215823 HUTCHINSON WHOLESALE #1551 EQUIPMENTPARTS- REFUSE 63.96 07/13/2021 215824 HUTCHINSON WHOLESALE #1552 EQUIPMENTPARTS - PARKS 63.52 07/13/2021 215825 HUTCHINSON WHOLESALE #2520 EQUIPMENTPARTS - FIRE 393.77 07/13/2021 215826 HUTCHINSON, CITY OF MAY 2021 STORM DRAINAGE - MULTIPLE DEPTS 6,540.76 07/13/2021 215827 HUTCHINSON, CITY OF TIF: JOHN BECK- HQS INSPECTION 500.00 07/13/2021 215828 I.M.S. SHARPENING SERVICE 6/19 CATCH BASIN REPAIRS -STORMWATER 2,800.00 07/13/2021 215829 INGSTAD BROADCASTING JUNE ADVERTISING - LIQUOR HUTCH 1,310.00 07/13/2021 215830 INSELMANN, ERIC REIMB: MILEAGE FOR INSPECTOR 1 COURSE - FIRE 402.08 07/13/2021 215831 INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERIES - HATS 601.75 07/13/2021 215832 INTERSTATE DISTRIBUTION & MFG BALL BEARINGS -COMPOST 122.22 07/13/2021 215833 ISD #423 APRIL & MAY 2021 COMM ED CLASSES 3,397.64 07/13/2021 215834 J & B PALLET, LLC PALLETS-CREEKSIDE 10,024.00 07/13/2021 215835 JEFFERSON FIRE & SAFETY INC ANNUAL ORDER OF MORNING PRIDE FIRE TURNOUT GEAR - FIRE 9,017.60 07/13/2021 215836 JENSEN, CHRIS REIMB: SUPPLIES FOR DRAIN - EV CTR 46.82 07/13/2021 215837 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 37,727.78 07/13/2021 215838 JUULCONTRACTING CO VARIOUS REPAIRS- MULTIPLE DEPTS 2,350.50 07/13/2021 215839 J U U L CONTRACTI NG CO TIF: KAILEE BYRD 1,280.00 07/13/2021 215840 KAHNKE BROTHERS NURSERY TREES -STREETS 1,381.50 07/13/2021 215841 KERI'S CLEANING & HANDYMAN SERVICES JUNE CLEANING - MULTIPLE LOCATIONS 4,967.44 07/13/2021 215842 KEVIN LOFTNESS EXC 6/21/21 DUST CONTROL - STREETS 774.59 07/13/2021 215843 KGB CORNERSTONE COMMONS LLC JUNE TAX SETTLEMENT 2021 16,053.75 07/13/2021 215844 KOSTERS, HEIDI REFUND: NO QUALIFIER IN STATE - REC 100.00 07/13/2021 215845 KRAMBER, RICHARD REFUND: CAMPGROUND - PARKS 65.00 07/13/2021 215846 KRANZ LAWN & POWER FUEL ENGINE SHUT OFF - STREETS 214.00 07/13/2021 215847 KUBASCH, SUSAN UB refund for account: 1-395-7360-2-02 9.89 07/13/2021 215848 KWIKTRIP PIZZA-WATERPARK CONCESSIONS 91.00 07/13/2021 215849 L & P SUPPLY CO FUEL & EQUIPMENT PARTS - MULTIPLE DEPTS 239.85 07/13/2021 215850 LANDWEHR CONSTRUCTION INC L1P21-01PAVEMENT MGMT#2 5/25/21-6/29/21 494,502.12 07/13/2021 215851 LANO EQUIPMENT OF NORWOOD CASTERS - STREETS 284.21 07/13/2021 215852 LEE, AMBER UB refund for account: 2-430-7200-5-02 38.44 07/13/2021 215853 LEVINE, ERIC REIMB: RAFT FOR SPUTTER BOX REPAIRS - WATER 64.71 07/13/2021 215854 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 105,975.05 07/13/2021 215855 LTP ENTERPRISES LABOR & EQUIPMENT PARTS -AIRPORT 1,796.94 07/13/2021 215856 MACKEDANZ, NANCY UB refund for account: 2-620-5100-9-00 33.53 07/13/2021 215857 MADDEN GALANTER HANSEN LLP MAY LABOR RELATIONS SERVICES 180.00 07/13/2021 215858 MARCO TECHNOLOGIES, LLC SHREDDING & PRINTING CONTRACTS- MULTIPLE DEPTS 3,261.78 07/13/2021 215859 MARCO TECHNOLOGIES, LLC 6/20-7/20'21PRINTING CONTRACT - VARIOUS DEPTS 2,138.98 07/13/2021 215860 MATHESON TRI-GAS INC HIGH PRESSURE- WWTP 25.95 07/13/2021 215861 MCLEOD COUNTY ABSTRACT & TITLE TITLE COMMITMENT & TRACT PID - EDA 1,020.00 07/13/2021 215862 MCLEOD COUNTY COURT ADMINISTRATOR BAIL -POLICE 200.00 07/13/2021 215863 MCLEOD COUNTY HHW 6/16 BATTERIES DISPOSAL - CC 57.00 07/13/2021 215864 MEDICA JULY MEDICAL INSURANCE 151,111.10 07/13/2021 215865 MENARDS HUTCHINSON REPAIR & MAINTSUPPLIES - MULTIPLE DEPTS 873.33 07/13/2021 215866 MEYER LABORATORY INC ATTACK CLEANER - PARKS 102.30 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 6/22/21- 7/13/21 07/13/2021 215867 MID-MINNESOTA HOT MIX INC 1/2" MIX -STREETS 541.57 07/13/2021 215868 MILLNER HERITAGE VINEYARD & WINERY COST OF GOODS SOLD - LIQUOR HUTCH 534.60 07/13/2021 215869 MINI BIFF RENTALS - MULTIPLE DEPTS 1,101.95 07/13/2021 215870 MINNESOTA ASA SANCTION FEES - REC 80.00 07/13/2021 215871 MINNESOTA ASSN OF CEMETERIES ANNUAL MAC DUES -CEMETERY 81.00 07/13/2021 215872 MINNESOTA DEPT OF MOTOR VEHICLE TABS: 2014 RAM 5500 - STREETS 3,825.25 07/13/2021 215873 MINNESOTA POLLUTION CONTROLAGENCY MIKE LIEN 2021 WW TRAINING REGISTRATION - WATER 130.00 07/13/2021 215874 MINNESOTA SPORTS FEDERATION HUTCHINSON MEN'S SLOW PITCH - REC 225.00 07/13/2021 215875 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 831.85 07/13/2021 215876 MN STATE HORTICULTURAL SOCIETY NORTHERN GARDENER ADVERTISING -COMPOST 699.00 07/13/2021 215877 MNDRIVERSMANUALS.COM DRIVERS MANUALS - DMV 151.00 07/13/2021 215878 MOBILE MAINTENANCE INC. TIF: JOHN BECK 12,300.00 07/13/2021 215879 MTI DISTIBUTING, INC. BLADES, RIM -WHEELS - PARKS 497.68 07/13/2021 215880 MYGUY INC. CONCENTRATE & GRAPE X - HATS CAR WASH 799.00 07/13/2021 215881 NARTEC INC. HEROIN/OPIATES TESTAMPULES- POLICE 194.24 07/13/2021 215882 NERO ENGINEERING LLC MAY HEADWORKS PROJ DESIGN & CONSTRUCTION 11,611.35 07/13/2021 215883 NORTH CENTRAL LABORATORIES LAB SUPPLIES - WWTP 640.06 07/13/2021 215884 NORTHERN BUSINESS PRODUCTS OFFICE SUPPLIES- MULTIPLE DEPTS 368.91 07/13/2021 215885 NORTHERN SAFETY & INDUSTRIAL EYEWEAR- STREETS 75.30 07/13/2021 215886 NORTHERN STATES SUPPLY INC WIRE ROPE SLEEVES, WASHERS, SCREWS, NUTS - HATS 81.15 07/13/2021 215887 NUVANTAGE EMPLOYEE RESOURCE 2021 EAP CONTRACT- 2ND PYMT 2,122.20 07/13/2021 215888 NUVERA JUL PHONE SERVICES - MULTIPLE DEPTS 5,794.02 07/13/2021 215889 OFFICE DEPOT OFFICE SUPPLIES- MULTIPLE DEPTS 762.29 07/13/2021 215890 OLITA GIFTS & GOODS SIGN & AWNING, FAQADE GRANTS - EDA 3,586.04 07/13/2021 215891 OLSON, JOSH REFUND: WITHDREW APPLICATION FOR REZONE - P/Z 746.00 07/13/2021 215892 OTTO FARMS PUMPING INC 2.5 HRS HAULING WATER FOR MANURE - COMPOST 625.00 07/13/2021 215893 PARK NICOLLET CLINIC JULY CAM 2021- EV CTR 2,361.67 07/13/2021 215894 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 5,462.22 07/13/2021 215895 PEAT INC. SPHAGNUM FINE CROMWELL- COMPOST 11,184.25 07/13/2021 215896 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 7,049.52 07/13/2021 215897 PETERSON, GERALD UB refund for account: 2-350-7150-8-01 23.20 07/13/2021 215898 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 35,718.77 07/13/2021 215899 PIONEER ATHLETICS / PIONEER MFG PAINT, CLEANER - PARKS 2,660.89 07/13/2021 215900 POHLMEIER, RICH JUNE UMPIRES- REC 2,380.00 07/13/2021 215901 POSTMASTER AUG 2021 SENIOR NEWSLETTERS 110.00 07/13/2021 215902 POSTMASTER POSTAGE- UTILITY BILLS 1,540.00 07/13/2021 215903 PREMIUM WATERS SERVICE, 5 GALLONS - PARKS 72.74 07/13/2021 215904 PRO AUTO MN INC. 2009 SILVERADO: IGNITION STARTER SWITCH - FIRE 247.20 07/13/2021 215905 PROFESSIONAL WATER TECHNOLOGIES INC SPECTRAGUARD - WATER 5,369.00 07/13/2021 215906 QUILL CORP OFFICE SUPPLIES- MULTIPLE DEPTS 386.65 07/13/2021 215907 RATH RACING INC AUTOMOTIVE REPAIRS- FIRE 525.00 07/13/2021 215908 READY WATT ELECTRIC 2021 SIREN MAINTENANCE - EMERG MGMT 4,360.00 07/13/2021 215909 RECREONICS CHEMICALS & SUPPLIES - WATERPARK 495.54 07/13/2021 215910 RED BULL DISTRIBUTION COMPANY, INC. COST OF GOODS SOLD - LIQUOR HUTCH 183.00 07/13/2021 215911 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 7,273.20 07/13/2021 215912 REVIER WELDING EQUIPMENT REPAIRS - HATS 376.52 07/13/2021 215913 RIDGEWATER COLLEGE RESP FIT TESTING - POLICE 1,350.00 07/13/2021 215914 RONNIE'S RAPID ROOTER CABLED MAIN LINES & OTHERS - WWTP 460.00 07/13/2021 215915 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 2,202.52 07/13/2021 215916 SAFEBASEMENTS OF MN, INC. 40 LBS OF FOAMJACKING - WATERPARK 600.00 07/13/2021 215917 SANDELL, JOYCE REFUND: CAMPSITE FOR 6/22 - 6/24 - PARKS 135.00 07/13/2021 215918 SCHERMANN, SHANNON REIMB: STAFF FOOTWEAR - POLICE 75.00 07/13/2021 215919 SCHMIDT, BEN REIMB: SAFETY FOOTWEAR - COMPOST 159.99 07/13/2021 215920 SCHULTZ, DONALD UB refund for account: 2-440-5600-6-01 136.12 07/13/2021 215921 SECURITY BANK & TRUST CO GENERAL OBLIGATION IMPRV BONDS, SERIES 2020A 21,519.41 07/13/2021 215922 SHORT-ELLIOT-HENDRICKSON, INC NE AREA DVLP REVIEW: THRU 5/29/21- ENG 624.00 07/13/2021 215923 SITEONE LANDSCAPE SUPPLY CHEMICALS & SUPPLIES - PARKS 2,601.57 07/13/2021 215924 SKYVIEW DAIRY INC 6/16/21 COMPOST YARDS 1,222.20 07/13/2021 215925 SMALL LOT MN LLC COST OF GOODS SOLD - LIQUOR HUTCH 850.08 07/13/2021 215926 SORENSEN'S SALES & RENTALS CORE DRILL W/ BIT - WWTP 107.00 07/13/2021 215927 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 47,757.19 07/13/2021 215928 STANDARD PRINTING-N-MAILING POSTAGE & ENVELOPES - MULTIPLE DEPTS 2,064.87 07/13/2021 215929 STANLEY ACCESS TECH LLC RECEIVER, BATTERY & LABOR - LIBRARY 471.78 07/13/2021 215930 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLEDEPTS 557.60 07/13/2021 215931 STAR TRIBUNE 52 WEEKS SUBSCRIPTION -VARIOUS DEPTS 197.60 07/13/2021 215932 STREICH TRUCKING CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 2,966.18 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 6/22/21- 7/13/21 07/13/2021 215933 STREICHER'S UNIFORM COMMENDATION BARS - FIRE DEPT 265.86 07/13/2021 215934 SUMMER LAKES BEVERAGE LLC COST OF GOODS SOLD - LIQUOR HUTCH 1,575.00 07/13/2021 215935 SUN LIFE FINANCIAL JULY DENTAL CLAIMS &ADMIN FEES 6,974.90 07/13/2021 215936 SUPERIOR JETTING JET PROCESSING PIPES - WATER 3,462.50 07/13/2021 215937 SYSCO WESTERN MN CONCESSION SUPPLIES - REC & WATERPARK 11,675.47 07/13/2021 215938 TARGET PEST CONTROL PEST CONTROL - MULTIPLEDEPTS 275.00 07/13/2021 215939 TERMINAL SUPPLY CO EQUIPMENT PARTS - HATS 139.96 07/13/2021 215940 THOMSON REUTERS-WEST MAY CHARGES - LEGAL 1,103.70 07/13/2021 215941 TIOKASIN, VERONICA REFUND: WATERPARK ADMISSION ON 6/12/21 14.00 07/13/2021 215942 TITAN MACHINERY REPAIRA/C-STREETS 729.11 07/13/2021 215943 TRI COUNTY WATER BOTTLE WATER DELIVERY- MULTIPLE DEPTS 147.25 07/13/2021 215944 TRUSTED COACHES TRAINING - REC 595.00 07/13/2021 215945 TUBE PRO INC TUBES- WATERPARK 2,522.25 07/13/2021 215946 TWO-WAY COMMUNICATIONS INC WIRELESS HEADSETS, CABLE- FIRE 1,980.00 07/13/2021 215947 ULINE DURARMOR ELITE, KNIVES -ARENA 143.05 07/13/2021 215948 UNITED FARMERS COOP FUEL -HATS 17,757.00 07/13/2021 215949 UNUM LIFE INSURANCE CO OF AMERICA JULY LIFE INSURANCE 2,949.63 07/13/2021 215950 US IDENTIFICATION MANUAL MANUAL UPDATE SERVICE THRU 9/2022 - DMV 82.50 07/13/2021 215951 USA BLUE BOOK SUPPLIES - WATER 183.60 07/13/2021 215952 UTILITY CONSULTANTS INC LAB SAMPLE TESTING - WWTP 908.50 07/13/2021 215953 VALLEY SALES OF HUTCHINSON SQUAD #1: TRANSMISSION & CRANK SENSOR REPAIRS - POLICE 730.37 07/13/2021 215954 VERIZON WIRELESS MAY 03 -JUN 02 PHONE SERVICES - MULTIPLE DEPTS 4,700.53 07/13/2021 215955 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 33,276.25 07/13/2021 215956 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 1,176.00 07/13/2021 215957 VIKING SIGNS & GRAPHICS INC SIGNS & DECALS - MULTIPLE DEPTS 5,360.00 07/13/2021 215958 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 1,913.18 07/13/2021 215959 VIVID IMAGE UPDATES & SUPPORT- IT 375.00 07/13/2021 215960 WARRIOR MANUFACTURING LLC 1ST HALF 2021 TIF PAYMENT 53,933.62 07/13/2021 215961 WASTE MANAGEMENT OF WI -MN REFUSE DISPOSAL FEES TO LANDFILL 13,639.19 07/13/2021 215962 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 1,855.60 07/13/2021 215963 WELCOME NEIGHBOR NEW RESIDENT VISITS - LIQUOR HUTCH 120.00 07/13/2021 215964 WILSON'S NURSERY INC TREES -STREETS 1,260.50 07/13/2021 215965 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 2,446.25 07/13/2021 215966 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 4,535.21 07/13/2021 215967 WM MUELLER & SONS FINEASPHALT- STREETS 1,770.48 07/13/2021 215968 WOLD ARCHITECTS & ENGINEERS NEW POLICE FACILITY: THRU 6/30/21 60,243.32 07/13/2021 215969 ZEP SALES AND SERVICE ZEP SUPPLIES - HATS 141.66 Total - Check Disbursements: $ 2,252,802.14 HUTCHINSON CITY COUNCIL ct=y'fl1 Request for Board Action 7AL Zwl,7 Agenda Item: Raymond Zeuli, Jr. dba River House Kitchen + Drinks - On -Sale Liquor License Department: Administration LICENSE SECTION Meeting Date: 7/13/2021 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Raymond Zeuli, Jr., dba River House Kitchen + Drinks, has submitted an on-sale/Sunday liquor license application to provide liquor at an establishment located at 122 Main Street South. Mr. Zeuli and his business partner, Eric Labraaten, are the new owners of River House Kitchen + Drinks restaurant which will be in the former Hutch Cafe location. Mr. Zeuli has communicated that a major remodeling project is occurring at the location and intentions are to open the establishment in October. Because of the remodeling project, the restaurant license and certificate of insurance are pending until the establishment is near completion. Therefore, the license will be issued when the certificate of insurance and restaurant license from the State of Minnesota have been submitted to Administration. City code requires that a public hearing be held when a new liquor license is applied for. Since this is a new establishment under new ownership, a public hearing is required. BOARD ACTION REQUESTED: Approve issuing on -sale intoxicating/Sunday liquor license to Raymond Zeuli, Jr., dba River House Kitchen + Drinks, 122 Main Street South, contingent upon receiving copies of certificate of insurance and Minnesota restaurant license. Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: C# 0 111 Hassan St Southeast Hutchinson, MN 55350 (320) 587-5151/Fax(320) 234-4240 Investigation Fee: $375.00 Annual License Fee: $2000.00 Sunday Sale Fee: $125.00 Application for On -Sale Intoxicating/Wine Liquor License In provision of the City of Hutchinson Municipal Code Chapter 112 This form was prepared by the City of Hutchinson and the Minnesota Bureau of Criminal Apprehension, Department of Public Safety, pursuant the Minnesota Statutes, 1976, Section 340.13, for purposes of background investigation. It does not supersede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. 0 5. i �3 2 I Trade Name Date of Application Licensing Period 3. Type of Application: X NEW ❑ RENEWAL ❑ TRANSFER 4. Type of License: � INTOXICATING ❑ WINE 5. If WINE, will this establishment be selling Strong Beer? ❑ YES ❑ NO ( If YES, a 3.2 Malt Liquor Application must be filled out as well.) 6. Q�y�dY1(� �� ii ��<< r_ ?JZU Phone Name � Name of Applicant 7. - Home Address s. 0� V4— 9. i w kr '► Citizenship Place of Birth 11. 2 Street Address of Establishment State 12. Does the establishment include a patio area? ❑ YES C (NO (if yes, please attach a schematic of patio area) 13. Will this establishment be selling on Sunday? [ YES ❑ NO Zip Code 10 Date of Birth 14. List Owners of building or premises to be licensed: F'Y (a 15. List all partners, officers or directors, shareholders (and number of shares each member holds), if corporation: Name Address Date of Birth 16. Prior experience in this type of business: 17. Present ownership in any other liquor establishment: N J� A 18. Present ownership in any other restaurant or food business: 19. Three Business References: 1. r r L'i1'CA 2 i Cry hJ 2. MCCQ( M C -EaML4--- 3. Irm 20. Corporate or Partnership Title 21. Corporate or Partnership Address 22. If this is a transfer application give name, address, of person(s), partnership or corporation holding license for the past year: Name Address 23. Who owns the bar/tavern fixtures? IZ 0� rl t � 24. Are you a Minnesota resident? YES U NO From To 25. Residential Address for the past five 5) years: s- �V(A lol og 5 J�nc15v�1 Cpv�r�-. F1 �; C 55y �Hj, i l fz'.ip -pr. sr-- -Hvt-o� 26: Three personal references: Name Address Phone 1. Cott � Ott �-e���azm 20 -yqq-7q-7V 2. Diva- Sco rali-m -� �(-ff,�l i -7 3 3 3 01Ccn A �*-I�'1 -N l�� f ��n a �I ' 2 u55.70 M 27. Employment for the past five years: Name of Em to er Phone 3 Za - S q y)"l 28. Any convictions other than minor traffic: ❑ YES XNO (if yes, please explain in detail) Offense: Offense: Offense: Conviction Date: Conviction Date: — Conviction Date: 29. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 30. This application must be accompanied by State of Minnesota Restaurant License. 31. This application must be accompanied by a certificate of insurance providing for liquor liability coverage. 32. Applicant, and his associates in this application, will strictly comply with all the laws of the State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality; and I hereby certify that I have read the foregoing questions and that the answers to said questions are true of my own knowledge. I further understand that an investigation fee not to exceed$500.00 shall be charged an application by the city or county if the investigation is required outside the state. I further understand the ordinances of the City of Hutchinson regarding the operation of on -sale liquor licenses and agree to abide by them. ignature Ap ant Date Subscribed and sworn to before me this 1`1 day of J MNif1A A Starks Notary Public s . NOTARY pJMC. WMWTA My Commission expires: 4.°•.,�` wComm. UP. JUL >>s :;:.;. LIQUOR ESTABLISHMENT Ordinance 112.019 requires that the manager of the establishment be "a natural person who is a resident of the City". Please complete and sign the following confirming the above. Establishment Information jZ j%V t)r +� o VA � c K i't(I -cyk fi- -fY 'Y)1LS Establishment Name �, uy� Establishment Address City Information Phone Number V\Nj 5CE� 3 S 0 State Zip Owner/Corporate Name Phone Number Owner/Corporate Address City State Zip Manager Information �o\yyy\tA eLA l k' �� nu- � �0� Manager Name Phone Number ' S535 0 -L 3 ILSm+Kfo r u- �Y S -}�v�+ e�n� Y c Manager Address City State Zip I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. L. k- zr �-' Date Signature of o er or author off cer of establishment HUTCHINSON CITY COUNCIL ci=wof Request for Board Action 7AL =- M-7 Agenda Item: Assessment Hearing for 1st Avenue NE Project (L10/P21-10) Department: PW/Eng LICENSE SECTION Meeting Date: 7/13/2021 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Per the City Council's action at the June 22nd meeting, the above referenced project was awarded to R & R Excavating Inc. of Hutchinson, MN. At this point, City staff will be administering the formal Assessment Hearing that is required to assign project related assessments to adjacent private property owners. Please note that City staff will provide a brief overview of the project scope and associated improvement special assessments prior to opening the public communication portion of the Assessment Hearing. The final Assessment Roll and necessary Resolution adopting these assessments are attached. We recommend approving the provided Assessment Roll and Resolution. BOARD ACTION REQUESTED: Approval of Assessment Roll & Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15329 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA5126 LETTING NO. 10/PROJECT NO. 21-10 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: 1stAvenue Northeast Improvements (TH15/Main St to Adams St): roadway rehabilitation by construction of grading, curb and gutter, bituminous surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2022 and shall bear interest at the rate of _% percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2021, until the 31 st day of December 2022. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2021; and owner may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 13th day of July 2021. Gary Forcier, Mayor Matthew Jaunich, City Administrator | 4 �I;§\m•; ! ; 5� ! !« ®a I K !B |(� a ()§ � ] ! ! ! : !!, � ) a ■ n |� a | ■ ! ] - ) ) ) § ! ! \ \)z ) 6b ; t - §Z! § § ] §| ) | ) ) ! f $ t \/ ! \ \ - \ ) )§ I ) | | | § | § § | > ):§ c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Discussion on Council Vacancy and Next Steps Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 7/13/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: City Council Interest Forms were due by the end of the day on Friday, July 9. Staff will send a copy of those who filled out an interest form to the Council over the weekend and will have them available for the meeting on Tuesday. Staff is seeking direction on where the Council would like to go from here. Is there a desire to interview some or all of the candidates who submitted an interest form? If so, when and where? If interviews are going to be done, will be at a special session of the council? If so, please remember that we have to give a 3-day notice for a special meeting. Staff will be looking to have a discussion with the Council on what the next steps are in appointing someone to fill the council vacancy on an interim basis. BOARD ACTION REQUESTED: Discussion/Direction on next steps to fill council vacancy on an interim basis. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Second Reading - Consideration to Rezone Property Located at 126 and 135 Agenda Item: Franklin St. NW from C-3 Central Commercial to MXD Mixed Use. Department: Planning LICENSE SECTION Meeting Date: 7/13/2021 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Economic Development Authority is requesting to rezone property at 126 and 135 Franklin St NW from C-3 Central Commercial to Mixed Use (MXD). The City of Hutchinson future land use plan guides this land as mixed use. Additionally, the 2013 Imagine Hutchinson Downtown Plan also featured plans and concepts for mixed use development on these properties. At this point, there has been general discussion about attached residential townhomes or similar being developed on these properties. The Hutchinson Planning Commission unanimously recommended approval of the rezoning at its June 15, 2021 Meeting. Nobody from the public spoke regarding the request. BOARD ACTION REQUESTED: Approval of Second Reading of Ordinance to Rezone Property. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A PUBLICATION NO. 8421 ORDINANCE NO. 21-823 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT 126 AND 135 FRANKLIN ST NW FROM C-3 (CENTRAL COMMERCIAL DISTRICT) TO MXD (MIXED USE DISTRICT) AS REQUESTED BY CITY OF HUTCHINSON, PROPERTY OWNER. THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from C- 3 (Central Commercial District) to MXD (Mixed Use District): Section 2. That the property to be rezoned to MXD (Mixed Use District) is described as follows: 126 Franklin St NW: Lots 1, 2, 3, 4 and 5; Block 41; Townsite of Hutchinson, North Half 135 Franklin ST NW: E 1/2 of Lots 6-7; Block 41; Townsite of Hutchinson, North Half Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 13th day of July, 2021. ATTEST: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: June 10, 2021, for June 15, 2021, Planning Commission Meeting Application: CONSIDERATION OF A REZONING FOR 126 & 135 FRANKLIN ST NW FROM C-3 CENTRAL COMMERCIAL TO MIXED USE. Applicant: HUTCHINSON EDA REZONING The Hutchinson Economic Development Authority is requesting to rezone property at 126 and 135 Franklin St NW from C-3 Central Commercial to Mixed Use (MXD). The City of Hutchinson future land use plan guides this land as mixed use. Additionally, the 2013 Imagine Hutchinson Downtown Plan also featured plans and concepts for mixed use development on these properties. At this point, there has been general discussion about attached residential townhomes or similar being developed on these properties. * Indicates property described in this notice 2ND AVE NW 126 l; FIRST AVE NW Z f Z r' t�rr F. t Rezoning 126 & 135 Franklin St NW Planning Commission — 6-15-2021 Page 2 GENERAL INFORMATION Existing Zoning: C-3 Central Commercial Property Location: Lot Size: Existing Land Use: Adjacent Land Use: Adjacent Zoning Comprehensive Land Use Plan: Applicable Regulations: Overview: 126 & 135 Franklin St NW 126 Franklin St NW — 1.0 Acres. 135 Franklin St NW - .33 Acres 126 Franklin St NW — vacant 135 Franklin St NW — vacant former Group Home Residential to West. Commercial to East. River to North. R-2 to West. Mixed Use Section 154.173 As noted in the introduction, the applicant has requested to rezone two properties that have been discussed as redevelopment opportunities for the past 10 years or so. The 2013 Imagine Hutchinson Downtown Plan (see attached pages 74-75) had a section on these specific properties. The Plan noted "Develop housing overlooking the river near Franklin Street and the Old Medical Building site". The concept shown in the downtown plan was townhomes. Please see attached preliminary concepts for what townhomes could look like if the property is redeveloped. Likewise, the McLeod Treatment property located at 135 Franklin St NW was identified as a Townhome/Brownstone type redevelopment. In addition to the Downtown Plan, the Future Land Use Plan, found within the Hutchinson Comprehensive Plan, "guides" this area for Mixed Use Development. The Comprehensive Plan was completed in 2014 and generally provides a framework for growth and redevelopment in the City of Hutchinson. Typically, in order to rezone a property, the rezoning must be consistent with the Comprehensive Plan. This rezoning request is consistent with the Comprehensive Plan. The purpose of the Mixed -Use District is as follows: (A) Purpose. The purpose of the Mixed -Use District is to provide areas that allow a mix of compatible uses, such as commercial, retail, office and entertainment, with residential uses in locations with nearby amenities for pedestrians. Mixed use areas shall be in conformance with the city's Comprehensive Plan and reserved for properties that have safe access for pedestrians to sidewalks, trails, parks and natural resources and are free from objectionable uses or hazards to pedestrians. This district does not allow any uses that conflict with residential uses, such as industrial, warehousing, storage or uses with heavy truck traffic or outdoor storage. The Hutchinson EDA is in the early stages of working with a developer for a project in this area. The first step is to make sure zoning works for a potential project. Once zoning is in order, if the project moves forward, there will be a Site Plan Review process that comes before the Planning Commission and City Council as well. Rezoning 126 & 135 Franklin St NW Planning Commission — 6-15-2021 Page 3 Recommendation: Staff recommends the approval of the rezoning with the following findings and recommendations: as the request is consistent with the Future Land Use Plan found in the Hutchinson Comprehensive Plan, as well as being consistent with the Imagine Hutchinson Downtown Plan. 1. The rezoning is consistent with the intent of the Comprehensive Plan and Zoning Ordinance, due to the Future Land Use Map within the Comprehensive Plan guides these properties for Mixed -Use Development. 2. The rezoning is consistent with the Imagine Hutchinson Downtown Plan which states "Develop Housing Overlooking the River Near Franklin Street and the Old Medical Center Building Site. o m N r1 O N N (Y1 � N � N �C C N a--+ Q N Ln a) = 2i o a) = 2i o Q 7 0 on C C7 C w s Q Q) U N +, N =3 4) _ O L 2 U z -0 •1 c c aJ c aJ aJ a, V) Y a)v Q s o 3 O > " Q Q z ^ v O - c 0 3 xC N G w C> uW N o Ln i w O Q v v N aJ O 0 W O O 3 > s 7 z Q �J Q �' v +� O O o C to H 'v to 4J i r W W � C c � ` Cl 5` i cc:: iJ O C o v =7 - DC v1 �a O Q •� C O } W O vc 3 O = z s 0)C C QJ > QJ C I +., C QJ C 0-7 C I Fo O +� O C 0 0 n _ i + 3 (a O C O QJ QJ — i - 0 J N O 4J O a)'� C 4J a)Q +' 'Co> C lvJ — >O CJ O U N c i la QJ Qj 3 J LA4J 01 � •} i Q 4J LU LUc l6 O i QJ a)Y a) a O C v N 0 v s O l6 > +� > l0o '> N QJ C [a 3 i O Ol J v iJ i z O to Q O Ol > +� O W(31 3 al O C O O + +' s 7 + 2= a� o> 3 o s vc c aJ o O� 3 w o o aJ o c a \J W � O � 2� iJ � N W a••I QJ C C .0 C C .O + Q VI �-•� > a) U1 (6 QJ l6 l6 Q V7 Q _ N �o v F - � f or for �• ay £ f IC 4. oil 1 4 � f 3 J r E O fC = t6 = 1 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Second Reading - Consideration of Amending Zoning Ordinance Section 154.063 Agenda Item: Regarding Conditionally Permitted Uses Within C-3 Zoning Ordinance. Department: Planning LICENSE SECTION Meeting Date: 7/13/2021 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff has been discussing a zoning ordinance amendment for the C-3 Central Commercial Zoning District. As the Planning Commission is aware, within the past several years there have been two big -box type stores that have closed Downtown in Econol'ood and Shopko. Econol'oods sat vacant for many years before the City decided to buy it and redevelop it into the new Police Station. Shopko closed in May of 2019 and has been vacant ever since then. The Shopko building was sold on auction a few months back to a real estate broker. The City has been working with the broker as well as possible tenants for the space. There is an opportunity to fill the space with an existing company in Hutchinson that is a precision manufacturing company. In order to have a light manufacturing user in the C-3 Central Commercial District and ordinance amendment is required. Staff recommends adding light -manufacturing as a conditionally permitted use within the C-3 Zoning District. This would mean any business that is wanting to do light -manufacturing would need a conditional use permit (CUP). The CUP would allow the City to ensure that the use is going to fit the character of the downtown district and not be detrimental to existing users of the downtown. Outdoor storage would not be allowed. Staff believes this type of manufacturing can co -exist with existing downtown uses and actually provide a benefit to downtown by adding potentially hundreds of employees that will utilize other businesses in the downtown area. There was a lot of discussion by the Planning Commission on this topic. Commissioners commented that big box retail is changing and the City needs to be flexible in order to not have the property turn to blight. Other commissioners felt that retail was still the best option for the vacant Shopko building. Another commissioner felt a community use would be appropriate and maybe the City should look into the purchase. After discussion the proposed ordinance amendment was approved on a 3-2 vote. There were two commissioners absent. BOARD ACTION REQUESTED: Approval of second reading of ordinance amendment. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A PUBLICATION NO. ORDINANCE NO. 21-824 AN ORDINANCE AMENDING SECTION 154.063 OF CITY CODE REGARDING CONDITIONALLY PERMITED USES IN THE C-3 CENTRAL COMMERICAL ZONING DISTRICT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Sections 154.063 of the City Code regarding conditionally permitted uses in the C-3 Downtown Zoning District: § 154.063 C-3, CENTRAL COMMERCIAL DISTRICT. (C) Conditional permitted uses. (1) Commercial parking ramps for passenger vehicles only; provided, a reservoir space is provided within the structure for holding cars awaiting entrance, which reservoir space shall have a capacity of no less than two vehicles; (2) New or used automobile sales; indoor display area only; (3) Motor fuel and service stations, excluding major repair operation. See App. B to this chapter for the off-street parking schedule; (4) A state licensed residential facility serving from seven through 16 persons; (b) Conditions for residential facilities, group homes, crisis shelters and licensed day care facilities shall not be imposed which are more restrictive than those imposed on conditional uses or other multi -family residential property in the same district, unless the additional conditions are necessary to protect the health or the safety of the residents of the residential facility. (5) Group homes up to 5,000 square feet; (6) All licensed day care facilities which are not permitted principal uses under state law; (7) Single-family residences applying for additions, decks, garages, remodeling or other single-family related uses; (8) (a) Drive -through windows (specific considerations of traffic impact, accessibility to appropriate roadways, site plan consideration and other relevant information would be part of the application review); and (9) The requirements of § 154.115 of this chapter shall apply to the conditional uses described in this section; (10) Tattoo establishments; (11) Brew pubs; (12) Tap rooms; and (13) Micro -distillery cocktail rooms. (14) Light -Manufacturing. Outdoor Storage of materials and equipment is not allowed EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 13' day of July, 2021. Attest: Matthew Jaunich Gary T. Forcier City Administrator Mayor HUTCHINSON CITY COUNCIL ci=wof Request for Board Action 7AL =- M-7 Agenda Item: Street Lighting Maintenance Program Department: PW/Eng LICENSE SECTION Meeting Date: 7/13/2021 Application Complete N/A Contact: Kent E / John O Agenda Item Type: Presenter: Kent E / John O Reviewed by Staff ❑ New Business Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Over the years, Hutchinson Utilities and Public Works staff have discussed a conversion to LED streetlights. For the last 5 years, LED streetlights have been installed on new projects. We currently have 16% LED streetlights (309) and 84% High-pressure sodium streetlights (1,649). Using information from Ameresco's energy evaluation, we were able to identify the cost of a potential project to convert all streetlights to LED. The primary concern was the installation costs of a large, single conversion project. HUC and Public Works staff instead propose implementing a maintenance program instead of doing a conversion project. The City will acquire appropriate LED fixtures and provide them to HUC. HUC will install new LED fixtures, instead of repairing or re-lamping approximately 200 streetlights per year. By implementing this program, operational and maintenance costs will go down by between 5% and 10% per year. Similar maintenance is already being done at Public Works facilities. We no longer repair fixtures, instead we replace them with high -efficiency LED fixtures. Materials costs for 200 streetlight fixtures will likely run between $150,000 and $175,000. Funding for providing these materials can come from: Infrastructure Maintenance Account 60,000 Capital Projects Fund 115,000 Program maximum 175,000 BOARD ACTION REQUESTED: Approve/Deny use of funds for streetlight maintenance program. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 115,000.00 Total City Cost: $ 115,000.00 Funding Source: Infrastructure Maint & Cap Proj Fund Remaining Cost: $ 0.00 Funding Source: ► M" HUTCHINSON A CITY ON PURPOSE. July 13, 2021 To: Honorable Mayor and City Council From: Kent Exner, DPW/City Engineer John Olson, Public Works Manager City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 Subject: Street lighting maintenance program LED streetlights: For the last 5 years, new LED streetlight fixtures have been installed on improvement projects. Replacements and upgrades that are part of improvements will continue to be LED fixtures. Discussions about converting all streetlights to LED have taken place over the last decade. In the past, the technology was considered too new and too expensive. As the technology has developed, LED streetlights are now more advantageous because of pricing, availability of fixtures, lower operating costs, extended life expectancy and reliability. Maintenance program development: A couple of years ago, AMERESCO did an evaluation of potential energy -saving projects, including streetlighting. Results of the evaluation have led Hutchinson Utilities Commission (HUC) and Public Works staff to develop a maintenance program, in lieu of a large project to convert all streetlight fixtures to LED at one time. The primary concern was up -front installation costs for a large conversion project. HUC's current repair and re-lamping program addresses 200— 300 streetlights per year. Instead of repairing or re-lamping fixtures, crews would replace existing streetlight fixtures with LED fixtures. Labor costs, already part of annual operational and maintenance costs, would be redirected to replacing existing fixtures instead of repairing or re-lamping them. Installing LED fixtures will lower future operating costs. LED fixtures are more efficient, reliable and do not require re-lamping. Eventually all streetlight fixtures will be LED. Estimates indicate operational and maintenance costs will drop by 5%-10% per year, or more, as high -efficient LED fixtures are installed. Similar maintenance is already being done at Public Works facilities. Existing facility light fixtures are no longer repaired, they are instead replaced with high -efficiency LED fixtures. Using information learned from the AMERESCO evaluation, HUC and Public Works staff established a maintenance schedule to address the unique need of each streetlight, which allows for approximately 200 streetlights to be addressed every year. These will be done using a variety of materials, including: New LED fixture, replace globe $ 978 New LED fixture, reuse globe $ 738 Retrofit LED fixture $ 300 Cobra LED fixture $ 250 Standard 20' pole $ 544 Standard 30' pole $1,022 Annual materials costs for the maintenance program are estimated at $157,500, an average of $788 per streetlight. Program costs will most likely end up between $150,000 to $170,000 per year. The program maximum was set at $175,000 per year. Funding sources were identified by Andy Reid, Finance Director, in a June 9, 2021 email. Infrastructure Maintenance Account $ 60,000 Capital Projects Fund (maximum) $115,000 The Infrastructure Maintenance Account would first cover the cost of any pole replacements, with the remainder applied to other materials costs. The Capital Projects fund would be used after the Infrastructure Maintenance Account to offset remaining costs for materials, net of any rebates available (identified at $21.60 per fixture in 2021). 2020 streetlight inventory: 100W High-pressure sodium 18 150W High-pressure sodium 1,561 250W High-pressure sodium 67 400W High-pressure sodium 3 1,649 84% 175W Mercury vapor 4 400W Mercury vapor 1 5 0% 100W LED * standard fixture 273 150W LED 27 250W LED 9 309 16% Total streetlights 1,963 1,963 100% Street lighting system costs: There are two categories of street lighting system costs: Infrastructure costs First are infrastructure costs of a street lighting system. These costs are for poles, fixtures and installation. Most industry sources place typical service life expectancy for street lighting systems at 15 years. Historic and ongoing maintenance efforts by both HUC and the City effectively stretch life expectancy for the City's system to at least 20 years. The current inventory includes a number of streetlights approaching or past their expected service life. Many of these streetlights serve developments constructed in the 1990's. To estimate the value of the existing streetlighting system, Public Works establishes typical infrastructure costs for a standard 100W LED fixture, pole and installation, which are currently: Fixture cost $ 978 Standard fiberglass pole $ 544 Installation cost 728 Standard cost $2,250 Streetlights 1,963 System replacement value $4,416,750 Assuming a 20-year service life (higher than industry standard), we can expect infrastructure costs of around $220,838 per year. Operational and maintenance costs Ongoing operational and maintenance costs are also significant. Typical operating costs are about $145,000 per year. These costs include electricity, re-lamping, maintenance, replacement, repairs and occasional new installations. Because of the relationship between HUC and the City, these costs are lower than in most cities. Operational and maintenance costs will be lower over the coming years, as more LED fixtures are installed. Total costs Infrastructure costs $220,838 Operational and maintenance costs $145,000 $365,838 -- 1,963 streetlights = $186/streetlight/year. u HUTCHINSON A CITY ON PURPOSE. City of Hutchinson Public Works & Engineering Street Lighting Program 1. Overview. This document is meant to provide an overview of the City of Hutchinson (City) street lighting program. The City operates a street lighting system to promote safe vehicle and pedestrian traffic. The City's intent is to operate an effective street lighting system in a manner that is both reasonable and affordable. 2. Ownership. The City of Hutchinson (City) owns streetlights located on public rights -of -way and at City -owned facilities. The Hutchinson Utilities Commission (HUC) conducts certain operations and maintenance for the City's street lighting system in accordance with the HUC program at approved rate schedules. 3. Street lighting. In all lighting areas, the City specifies streetlight fixtures that direct light downward onto the street or cut-off fixtures. This is done to the extent possible to reduce light pollution. Specifications for streetlighting components consider the existing street lighting system and the potential to reduce operating, maintenance and/or power costs. The City has established four categories of street lighting areas that generally correspond to adjacent land use, including: o Downtown streetscape lighting areas. Lighting in these areas and along these routes consists of special decorative poles and decorative fixtures. Fixture spacing is typically averages no more than 100 to 125 feet apart. o Highway decorative lighting areas. Lighting in these areas and along these routes consists of special decorative poles and standard light fixtures. Fixture spacing is typically averages no more than 150' to 200' apart. o Standard lighting areas. Lighting in these areas and along these routes consists of standard low -maintenance poles and standard light fixtures. Fixture spacing is typically at intersections and at curves, mid -block or as otherwise determined by street geometrics. Standard poles and fixtures may be installed at other points along these routes or in these areas, as necessary, to promote traffic safety. o Specialty lighting areas. Specialty lighting may be done in certain areas, along unique routes or at critical intersections using non-standard poles and fixtures to promote traffic safety. An example is overhead lighting at a critical intersection. 4. Installation of streetlights. Developer Responsible for Installation. The City approves all streetlight installations in rights -of -way or at public facilities. A developer is any party initiating a project resulting in new or additional street lighting. Developers typically install streetlights that meet current standard specifications. The City reserves the right to require streetlight installations at the developers cost or to assess costs related to installation, reconstruction or rehabilitation of street lighting in accordance with existing assessment policy. • New construction —the property owner(s) is(are) generally considered the developer. • Electrical System Conversions — HUC is considered the developer. Depending upon the scope of the conversion project, the City may participate in the cost of upgrading the street lighting system. • Reconstruction/rehabilitation of existing infrastructure —the City is considered the developer. New streetlight installations must meet existing City specifications. Any non- standard street lighting requires specific permission from the City Council and a separate agreement between the City and developer. By agreement, developers may be required to incur all costs for non-standard street lighting systems. 5. Electrical Distribution System Conversion. In accordance with the HUC program, when electrical distribution systems are converted from overhead to underground, HUC is considered the developer and is responsible for converting adjacent street lighting to the current standard City specifications. Conversions are typically done in conjunction with other HUC projects. Depending upon the scope of HUC's conversion projects, the City may participate in the cost of upgrading street lighting systems. 6. Retrofitting existing streetlight systems. The City may retrofit existing streetlight systems and install high efficiency and/or low maintenance fixtures and equipment. Prior to undertaking retrofit projects, HUC and the City shall agree to levels of financial participation in projects. Consent of both the City and HUC is required before retrofit projects begin. Additional installation of lighting. Property owners may petition the City for installation of additional streetlights. City staff or HUC staff may also initiate petitions for additional streetlights. Petitions turned into the City should include signatures from at least 35% of property owners within 400 feet of the proposed installation(s). Prior to evaluating petitions from private property owners, the City will provide affected property owners with information about the HUC security lighting program. Before presenting property owner petitions to City Council, Public Works, Police and HUC will review feasibility, a potential schedule for installation and potential costs. Public Works will present the petition and information from the review to the City Council. If the City Council approves additional streetlight installations, property owners may be required to participate in the cost of additional installations, as determined by the City Council. Upon approval by the City Council, installations consist of streetlights meeting current City standards. 8. Removal of Streetlights. Property owners, HUC staff or City staff may petition the City Council for removal of streetlights. Public Works, Police and HUC will determine feasibility, schedule of removal and cost of removing streetlights identified in the petition. Costs for approved removals are typically borne by the City. In the case of removing multiple streetlights, property owners may be required to participate in the cost of removals as determined by the City Council. 9. Maintenance. HUC performs routine maintenance of streetlights in accordance with their program. The City performs routine maintenance of items not included in the HUC program. HUC or City staff respond to maintenance needs in a timely manner, as personnel, time, or other operational constraints allow. The City will make reasonable efforts to communicate the status of maintenance requests that will likely take more than 30 days to complete. 10. Accessory, secondary uses of streetlight poles. Banners, flags, Christmas lighting, electrical cords and outlets, utility equipment, etc. have the potential to be detrimental to the primary intent of streetlighting or to the pole itself. Only appurtenances approved by the City are allowed on streetlight poles. At any time, the City may remove any approved appurtenance that has a negative effect on streetlighting or the streetlight pole. 11. Restitution for Repairs. HUC will make necessary repairs in accordance with their program. The responsible party bears the cost of repairing/restoring streetlights damaged by accidental, negligent or inappropriate actions. Itemization of costs incurred to repair/restore the streetlight(s) is the basis for establishing restitution to the City. 12. Operational and Maintenance Cost: Operational and maintenance costs for street lighting installed on rights -of -way and at public properties included in the HUC program are at the expense of HUC and are budgeted by HUC. HUC will bill the City for street lighting system costs using the most recently approved rate schedule. For all other items not subject to the program, HUC shall separately bill costs for parts, labor, equipment, repairs, installations or other related items. Operational and maintenance costs for items not included in the HUC program are at the City's expense and budgeted for by the City. City personnel or contractors conduct maintenance that is solely the City's responsibility. Contractors directly bill the City for related work. 13. Operation and Maintenance Rate Schedule. The Street Lighting Operation and Maintenance Rate Schedule is approved periodically by HUC and is provided to the City upon adoption of any changes. 14. Public Notification of Maintenance Needs. Receipt of any communication regarding maintenance needs by either HUC or the City are in a format accessible to both departments by any expedient means. 15. City Lighting Inspections. As staffing and other resources permit, Public Works intends to conduct periodic citywide street lighting inspections, both in hours of darkness and daylight, to report street lighting malfunctions. Inspectors report streetlights requiring maintenance in a format accessible to both Public Works and HUC. Generally, these inspections take place three times each year, in early spring, during summer and in the fall. 16. Program Review. Public Works periodically reviews this program in conjunction with HUC to implement modifications. Attachment 1 Hutchinson Utilities Commission Street Lighting Operation and Maintenance Program I. Ownership. In all circumstances, the City of Hutchinson retains ownership of the street lighting. Operation and maintenance will be the responsibility of Hutchinson Utilities Commission. Hutchinson Utilities will be compensated for the Operation and Maintenance in accordance with a rate schedule established periodically. Developments. All developers will be responsible for the installation of street lights to the current standard specification. A developer is considered any party who initiates a project that affects streetlights. All developments must be approved by the City of Hutchinson. Conversions or upgrades. In areas where power lines are being converted from overhead to underground, Hutchinson Utilities shall be considered the developer and will be responsible for the streetlights to be converted to the current city standard specification. Underground conversion and street light conversion will be completed simultaneously by Hutchinson Utilities personnel, but may be done by contractors if adequate resources are not available. Depending upon the scope of the conversion project, the City may participate in the cost of converting streetlights. No conversion or upgrade projects will begin without agreement between Hutchinson Utilities and the City. iii. Maintenance. Hutchinson Utilities will perform routine maintenance of streetlights. This includes maintenance of fixtures, globes and electrical conductors. Maintenance does not include painting poles, replacing worn out or damaged light poles, or any new installation of streetlights. Items of routine nature are responded to in a timely manner, as personnel, time, or other operational constraints allow. Whenever possible, property owners or citizens initiating a repair will be notified of the response to their concerns. Reasonable efforts will be made to inform those initiating maintenance calls whenever resolution of the problem is expected to take more than 30 days. iv. Repairs. When street lighting maintenance or repairs are required, a list will be compiled and provided to the Hutchinson Utilities Electric Division for completion. If it is determined streetlights were damaged by inappropriate actions, HUC will provide necessary cost information so the City can charge the entire cost of restoring the streetlight to the responsible party. II. Operation & Maintenance Cost: The operation, maintenance and inventory costs for streetlights installed on public properties and rights -of -way shall be at the expense of and budgeted for by Hutchinson Utilities Commission. Hutchinson Utilities Commission will bill the City of Hutchinson quarterly according to the current rate schedule for the operation and maintenance of streetlights. This amount will be added to the general funds transfer. See Attachment A: III. Operation & Maintenance Rates: The Operation and Maintenance rate schedule will be updated annually. EDA Board Meeting Hutchinson Enterprise Center 11:30 AM Wednesday, May 26t", 2021 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Daron Vanderheiden Chad Czmowski Mary Christensen Jeremy Carter Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Newcomb, EDA Program Manager I. Call to Order Meeting called to orderat 11:35AM. II. Review Agenda III. Review Minutes a. April 215t Finance Team meeting b. M/S/P: Stearns, Cannon to approve the minutes as written. Passed unanimously. c. April 281" EDA Board Meeting M/S/P: Block, Christensen to approve the minutes as written. Passed unanimously Economic Development Authority Financial Summaryas ofApril 2021 Operations Cash Available $84,210 Reserved $56,736 Unreserved $22,718 Economic Development Loan Fund Cash Available $114,202 Ashwill Industries Balance $2,569 Zephyr Wind Services $84,130 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Advances to other funds (Enterprise $264,794 Center) Downtown Revolving Loan Fund Cash Available $589,127 Loans Receivable $208,407 Capital Assets 201 329 Total Assets $1,121,574 MIF Loan Fund Cash Available $5,631 MOXY Loan Receivable $12,860 Enterprise Center Fund Cash Available $11,947 SHOPKO TIF District (TIF 4-5) Cash Available $195,068 Interfund Loans Receivable $483,475 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $333,863 IV. Review of EDA Financial Statements EDA Director Miles Seppelt provided an update on the EDA financials. (Please referto table) M/S/P: Czmowski, Stearns to approve the financial reportas presented. Passed unanimously. V. Director's Report A. Marketing Plan: FB = 554, T = 98, Facebook updates = 14, Twitter updates = 14, Website updates = 0 B. Business recruitment/expansions —Staff provided an update on recent prospects and ongoing conversations. C. MITGI Update— looking to purchase the Shopko building from auction winners, purchase agreement pending rezoning of the property. Looking attransitioning and making the move in 2021-2022. D. Veteran's Business Outreach Center(VBOC) Update —there is no VBOC office in Minnesota, they will share an office with the SBDC since theyre both funded through the SBA. Should be herein the next couple months. E. Tiger Manufacturing — staff showed a piece of metal fabrication done by Tiger Mfg. F. Uptown Commons —projecting a 2022 project,working on rezoning the Clinic Site and Franklin house, purchase agreement and developm ent agreem entwil I go to City Council after rezoning approval. G. Enterprise Center Update ■ Rents — expected to be m ade full by Septem ber. ■ Landscaping Projectdone($1,232.71)— project complete. H. McLeod County EconomicDevelopment—had 10 applicants forthe position, interviewed and invited one back for a second interview/presentation. Ady Advantage to give their final presentation on the Countys strategic plan on June 8t" I. Industrial Park Phasing — City engineering dept is working on an infrastructure plan on the cornerof HWY 7 & HWY 22, City is looking atwhat their next step is in regards to expanding the industrial park. Staff to research land pricing, taxes, rents and how to fund this. Will bring back next month. J. Civil Air Patrol — plans were approved at the May City Council meeting, projectto start end of sum mer. VI. Franklin House Update / Hazardous Material Removal $3,666 Authorization for asbestos removal/TWELL Environmental/funds to comefrom SHOPKO TIF district • Received quotes for removing the asbestos in the Franklin house priorto demolition. • Funds to comefrom the Shopko TIF district. M/S/P: Cannon, Blockto approve $3,666 for the removal of hazardous materials atthe Franklin House to be funded via SHOPKO TIF district. Passed unanimously. VII. Jorgenson Hotel Redevelopment Discuss possible incentives • Staff metwith a developer looking to make the top floors of the Jorgenson Hotel into classyhotel rooms. Existing first -floor offices would be retained. • "Boutique Hotel" • Could add two additional floors the building to allowfor more rooms. (10 rooms perfloor) • Startingtheir4-month due diligence period. • Potential EDA assistance could include: RedevelopmentTIF and a downtown loan ($150k) Vill. Jump -Start Downtown Are projects alreadyhappening still eligible for Jum p-Startfund ing? • Received 5 business plans • Com mittee to meeton Thursday May 27t"to determ inewho moves on to the lastround. • Discussion on eligibilityand how manyprojects the EDA could fund if more than one concept is desirable. • Consensuswas to continue the process with all applicants and decide later ifprojectalready happening would receive funding. IX. Julie Elder Loan Request for forbearance/ Finance Team recommending 6-month forbearance, no payment, intereststill accrues • Requesting a forbearance on her Commercial Rehabilitation Loan due to medical reasons. M/S/P: Block, Cannon to approve the 6-month forbearance, no payment, intereststill accrues forJulie Elder's loan. Passed unanimously. X. Grant & Loan Program Applications — None XI. Other Business — None XII. Set Next Meeting — 11:30 AM Wednesday, June 2311, 2021 XIII. Adjourn — With no further business to attend to the meeting adjourned at 12:38pm. RespectfullySubm itted, Madison Newcomb EDA Program Manager MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, April 28, 2021 Call to order — 3:00 p.m. President Matt Cheney called the meeting to order. Members present: President Matt Cheney; Vice President Anthony Hanson; Secretary Don Martinez; Commissioner Monty Morrow; Commissioner Robert Wendorff; GM Jeremy Carter; Attorney Marc Sebora 1. Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Martinez, second by Commissioner Morrow to approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements GM Carter presented the Financial Statements. Electric Division is consistent with March 2020. There was no Power Cost Adjustment for March 2021. $82K was added to the rate stabilization. Natural Gas Division usage was down by 11 %, consumption was down 2.5% from last year. $54K was added back to the rate stabilization. Fairly consistent PNL to March of last year. Conversations were held on building the rate stabilization fund back up and the length of time to do so. Motion by Commissioner Hanson, second by Commissioner Wendorff to approve the financial statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator — Matthew Jaunich — Absent b. Divisions i. Dan Lang, Engineering Services Manager — Absent ii. Dave Hunstad, Electric Transmission/Distribution Manager — Absent iii. Randy Blake, Production Manager — Absent iv. John Webster, Natural Gas Division Director — Absent v. Jared Martig, Financial Manager- Absent c. Human Resources - Brenda Ewing — Absent d. Legal — Marc Sebora — Nothing to Report e. General Manager — Jeremy Carter 1 i. Legislative Update 6. Policies a. Review Policies i. Section 4 of Exempt Handbook ii. Section 4 of Non -Exempt Handbook No changes recommended at this time. 7. Unfinished Business a. Status of Governor's Salary Cap - Mr. Sebora stated that nothing has moved forward on this topic with all the other bills that are being discussed. Would like to leave on agenda for 1 more month. 8. New Business a. Approval of HTIITDK Natural Gas Transportation and Commodity Purchase Agreement GM Carter provided the annual agreement with HTIITDK Natural Gas Transportation. This agreement provides transportation and commodity purchasing rights to HTIITDK on Hutchinson Utilities' facilities for a one-year term. A motion by Commissioner Hanson, second by Commissioner Martinez to Approve HTI/TDK Natural Gas Transportation and Commodity Purchase Agreement. Motion carried unanimously b. Review of 2020 Annual Benchmarking Report GM Carter presented the 2020 Annual Benchmarking Report. The report focuses on distribution system reliability across the country and is customized to each utility that participates in the APPA eReliability Tracker service. GM Carter reviewed the different Indexes and compared HUC to the other Utilities in the Region along with the Analysis of Miles of Line and Interruptions. The commission recognized Staff for a job well done. c. Discussion of Reinstituting the Disconnections Process GM Carter began the discussion of reinstituting the disconnection process by presenting a transition plan. The transition plan includes communication and notices to consumers about the planned return to normal collection activities and service conditions. The plan also provides a continued temporary waiver for certain fees and charges for those residential customers who make and keep payment arrangements and advises customers of the energy assistance that is 2 available for payment support. Generally speaking, while talking with the Dept of Commerce, utilities have had issues with unpaid balances for 16 months due to COVID-19 and the polar vortex. At some point utilities need to start getting back into the disconnection process. By starting the disconnection process, this is a way for the customers to call and make payment arrangements. HUC's customer base is very good, most customers do call in. Many utilities have already started the disconnection process and have been running for several months, other utilities have been hesitant. HUC Staff will be giving plenty of notice to customers along with letting the United Community Action Agencies know. Currently there is plenty of funding available along with deadlines being extended on when customers can apply. HUC has about 7400 customers, on average there are about 800 customers a month on the disconnection list which is about 10%; on disconnection day there are about 40 customers that are on the list which is less than .5%. GM Carter reviewed the transition plan; this plan has a 60-day window to get out notifications; one in May and one in June. Disconnections will start mid -July, however late/penalty fees and disconnect/reconnect fees will not start until mid -September. HUC's number 1 priority is to have customers come in and pay. Staff will provide plenty of communication; there will be a press release, mailings sent, postings on the HUC Facebook and website, and phone calls to customers. Conversations were held about now is the time to start the disconnection process especially since there are funds available. The transition plan was well thought out and is a good design by phasing in portions of the collection process. 9. Adjourn There being no further business, a motion by Commissioner Wendorff, second by Commissioner Martinez to adjourn the meeting at 3:48p.m. Motion carried unanimously. ATTEST:�, 0�� �' C Matt Cheney, President 3 on Martinez, ecretary MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, May 26, 2021 Call to order — 3:00 p.m. President Matt Cheney called the meeting to order. Members present: President Matt Cheney; Vice President Anthony Hanson; Secretary Don Martinez; Commissioner Monty Morrow; Commissioner Robert Wendorff; GM Jeremy Carter: Attorney Marc Sebora Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Hanson, second by Commissioner Martinez to approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements GM Carter presented the Financial Statements. Collections of past due accounts are trending in the right direction with the communication that has been sent out. Electric Division net loss decreased by $109k due mostly to an increase in revenues, overall year to date tracking consistent. Natural Gas Division net income increased by $58k due mainly to increased customer revenue. Gas prices have been consistent. Working on building the rate stabilization fund back up. Motion by Commissioner Morrow, second by Commissioner Wendorff to approve the financial statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator— Matthew Jaunich —Absent b. Divisions i. Dan Lang, Engineering Services Manager — Absent ii. Dave Hunstad, Electric Transmission/Distribution Manager — Absent iii. Randy Blake, Production Manager — Absent iv. John Webster, Natural Gas Division Director — Absent v. Jared Martig, Financial Manager- Absent c. Human Resources - Brenda Ewing — Absent d. Legal — Marc Sebora — Nothing to Report e. General Manager — Jeremy Carter i. Projects are ramping up out in the field. ii. Transformers are in place. iii. Capacitor Bank has been moving forward. GRE will be completing the startup; mid -June is the goal. During this time, Staff has been updating much of HUC's equipment. iv. Sent out business updates for the Commission. 1. Looking for a date to be set for Strategic planning in the Fall 2. Citizens Survey - Discussion was held on when the Citizen survey should be completed by and the questions that should be asked. GM Carter will work with the company to craft a survey. 6. Policies a. Review Policies i. Section 5 of Exempt Handbook ii. Section 5 of Non -Exempt Handbook No changes recommended at this time. 7. Unfinished Business a. Status of Governor's Salary Cap - Mr. Sebora stated that the regular session is over and that a special session will be starting in June. Would like to leave on agenda for 1 more month. 8. New Business a. Discussion of City PILOT President Cheney recapped the PILOT discussion that was held between the HUC PILOT Committee and Council at last month's meeting. There was a conversation about partnering on some projects with the City. GM Carter reviewed survey information from two different peer groups, the peer groups reviewed are at 4.7% and 4.1%; HUC is at 4.5%. This information shows that the peer groups are not changing percentages and the 3-year phase -in that HUC and City of Hutchinson did is still in line with national peer group data. GM Carter is also working on gathering informal surveys with municipalities within the State and it is reaffirming what was in the APPA data that the majority of utilities this size are at the 4-5% range. Commissioner Martinez noted that the City is satisfied with the level and stability of the PILOT today. Conversations were held on the cash balances; possibly increasing the PILOT in the future or looking to do more projects within the community similar to the solar project. Discussions were held on what types of projects the Commission would support and reviewing each on a case by case basis, along with keeping the Charter in mind. HUC Staff and Commissioners will need to consider any regulatory changes and fleet for the future. This topic will be a part of the strategic planning meeting this Fall. Other topics for strategic planning will be maintenance of CIP, Rate stabilization fund, Investment fund set for technology; wind, solar, battery storage or hydro. K Conversations were held on transitioning out of COVID protocols and moving back to pre-COVID meeting settings. The Commission is in favor of having managers and other Staff back at the meetings. GM Carter also requested of the Board to have the June 3011 meeting moved up one week to June 23rd Motion by Commissioner Hanson, second by Commissioner Wendorff to move the June 3011 meeting to June 23'd. Motion carried unanimously. b. Discussion of Compensation Study GM Carter discussed the beginning steps of the Compensation Study. A meeting was held with Ann Antonsen, Director of Bakertilly (Formally Springsted Incorporated) to review the normal protocol of a Compensation Study. The general scope would be a market review of salary and benefits, review of classifications to make sure HUC is in compliance with internal pay equity and legal compliance with labor laws. Also, if managers felt job descriptions needed to be reviewed that would be done at this time. The Compensation Study is budgeted at $25k and looking to have the scope of the work completed in about 3 months. The original peer group consisted of 42 utilities, with a 50% success rate. Bakertilly now has access to private databases so success rate should be higher along with receiving more information from the natural gas side. Commission would like to move forward with the Compensation Study. 9. Adjourn There being no further business, a motion by Commissioner Hanson second by Commissioner Morrow to adjourn the meeting at 3:46p.m. Motion carried unanimously. 1 ATTEST: att Cheney, President 3 �J - on Marti ez, Secreta Library Board Meeting May 24, 2021 The meeting was held over ZOOM, due to COVID 19 precautions. Members Present: Carolyn Ulrich (President), Mary Christensen, Margaret Hoffman, Kay Hultgren, Julie Lofdahl, Dianne Wanzek, and Katy Hiltner, Ex-officio. Excused: Jared Golde Dianne called the meeting to order. Minutes from the February 22, 2020, meeting were reviewed and approved. Old Business: 1. Board Term Renewals: Margaret Hoffman and Dianne Wanzek's terms have been renewed until April of 2024. 2. 2021 Summer Reading (June 7-August 31): Children's Reading Program Details include: No pre -registration necessary/participants will keep reading logs/receive small prizes. Story hour on Thursdays will be outside (recorded by HCVN). Once a month, grades K-5 will enjoy Fun with 4H and teens up to 18 will have Makers' Space. There will be several options for digital participation, also. Adult program: Reading six books by color or by genre w/ small prizes. Publicity: Rachelle is promoting programs through website, schools, newspaper. Summer Art Kits (in Partnership w/Hutchinson Center for the Arts): Katy provided HCA with funds to assemble monthly art kits, available for all ages at the library (20 kits) or at HCA (10 kits). New Business: 1. Mask Guidelines: Following state and local guidelines, masks no longer need to be worn by patrons, all library staff working closely with patrons are encouraged to continue wearing masks. Staff members who are not vaccinated are asked to wear masks. 2. Library Services —Next Phase: Capacity and distancing limitations will be lifted 5/28. Plexiglass stays in place, curbside service available, furniture gradually returning, number of computers gradually increased, meeting room availability still being decided, and cleaning process being worked out. A "soft opening" process. 3. Meeting Schedule: Consensus was to use ZOOM in June and then decide. 4. Library Buzz: Margaret: One Summer: America 1927 (NF) by Bill Bryson Mary: Winter Dance (NF) by Gary Paulsen Julie: Magazines, watching The Crown Carolyn: Desert Queen: Extraordinary Life of Gertrude Bell (NF), Janet Wallach Katy: The Lions of Fifth Avenue (F) by Fiona Davis Dianne: The Four Winds (F) by Kristin Hannah, Sooley (F) by John Grisham April Donations and Grants: Atlantic Magazine subscription from P. Knudson $59.99 Next Meeting: Monday, June 28, 2021, @ 4:30 pm, via ZOOM Minutes submitted by Kay Hultgren, Secretary o / / 3 2 � F k u v _0 (A R R w F 4- 2 R q z u / kw U o a E E / 0 3 LL co t k � ^ % \ \ ƒ 7 & E 2 u $ o D Ln / / / ƒ c 0 00 @ c:s§ 3 q $ q % / / q in � m � 1-0 0 r4 o � L- m � � _ � 2 u CL : / ƒ 4 ® w � \ % \ \ § \ © LA 2 \ $ ƒ 3 g 9 / u � rq o m k k / \ 0) � ƒ q ~ 1-0 ~ � / / � R � q \ � m m m � � / % @ o n � q / / » It* m m m k 2 t A y n V) / o 0% n 2 # ° § 3 o = k \ y §U ƒ 0 J 2 $ O c m g f � � / Q