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cp06-08-21HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, DUNE 8, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hutchinson Evangelical Free Church (The invocation is a voluntary expression of'the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or stafj) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Workshop Meeting of May 25, 2021 (b) Regular Meeting of May 25, 2021 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Party in the Park Event in Library Square on July 24, 2021 (b) Consideration for Approval of Issuing Transient Merchant License to Virginia Hightower of TNT Fireworks from June 11 — July 12, 2021, in Walmart Parking Lot (c) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Ides items like monthly or annual reports and communications from other entities.) CITY COUNCIL AGENDA June 8, 2021 DISCUSSION ON FILLING COUNCIL VACANCY UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR DULY 13, 2021, AT 4:00 P.M. TO REVIEW WATER/WASTEWATER RATE STUDY 10. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JULY 27, 2021, AT 4:30 P.M. TO REVIEW THE 2020 AUDIT REPORT GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from April 26, 2021 (b) Hutchinson Economic Development Authority Board Minutes from April 28, 2021 MISCELLANEOUS 12. STAFF UPDATES 13. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 HUTCHINSON CITY COUNCIL 2022 BUDGET KICKOFF MINUTES TUESDAY, MAY 25, 2021 - 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary Christensen, Brandon Begnaud, Dave Sebesta and Chad Czmowski. Others present were: Matt Jaunich, City Administrator, Andy Reid, Finance Director and other city directors. All Council Members were present via electronic means. 2022 BUDGET KICKOFF REVIEW 2. 2022 Budget Kickoff Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that today's workshop is to begin the 2022 budgeting season. Mr. Jaunich noted that setting the annual budget is one of the biggest policy decisions of the City Council. The City's budget documents drive the work of the city and are the forces behind achieving the City's Mission Statement. Mr. Jaunich reviewed the City's mission statement, vision statement, the six core areas of focus which include public safety, health & recreation, transportation, economic development, environment and good government. Mr. Jaunich spoke about statements identified in the City's strategic plan to be completed by 2023. Those statements included wanting to be known as a destination place for recreation, art and leisure; wanting to have a growing, diverse economy with a skilled workforce; wanting to have adequate, affordable housing for all; wanting to have welcoming and safe city facilities to service current and future generations; wanting to have cost effective, reliable and sustainable energy and practices; wanting to have high quality, multi -modal transportation and infrastructure systems; wanting to have active citizen engagement, participation and involvement and wanting to have fiscally responsible management to serve community needs. Mr. Jaunich also reviewed five long-term goals the Council should consider every budget season. Those goals include: 1. What should future tax levies look like? 2. What levels of services should the City perform and provide in the future? 3. What is an acceptable level of debt? 4. What is our level of investment in technology and equipment, and what period of payback is acceptable? 5. What are our future infrastructure needs (roads, utilities, buildings, etc.) and how are we going to pay for them? Mr. Jaunich noted that the purpose of today's workshop is to review the budget calendar that has been established as well as review historical data and items that staff has identified as items/concerns that need to be addressed. Staff would also like to review the Fleet and Facility Plans and how those are established; provide an update on American Rescue Plan monies; and get direction from the Council on what they would like to see during the 2022 budget preparation season. Mr. Jaunich noted that there are three ways to approach a budget — either staff driven, Council driven or a combination of the Council working with staff. Mr. Jaunich reviewed tax rate comparisons of Hutchinson with other McLeod County cities as well as with other regional center city rates. Hutchinson is the second lowest in the county and ranks the fifth highest amongst regional centers. Mr. Jaunich spoke about the price of government which is how many cents for every dollar earned is going to pay for City services, excluding electric and gas utilities. Hutchinson is at approximately 2.7% for a total cost of government which is rather comparable to other regional centers. Mr. Jaunich provided data on economic comparisons, the 10-year tax rate trend, the 10-year total tax levy trend, the total market value history, the total taxable market value history and the total tax capacity history. Mr. Jaunich explained that the City's tax rate is determined by the tax levy and tax capacity and tax capacity is determined by the market value. The City's modest tax increases over the past ten years have been offset by large increases in the city's market values. Since 2018, total market values have exceeded a billion and are the highest in the history of the City. 2021 values increased by 11.2% over 2020. Taxable values are starting to come back and the 2021 report shows values increasing by 6.9%, this on top of a 3.7% in 2019 and 8.9% in 2018. Tax increases without value increases end up having a negative effect on the tax rate. The 2012 Homestead Market Value Exclusion enacted by the legislature had a negative effect on the City's taxable market value. The Market Value exclusion ended up reducing the City's taxable market value, increasing the City's tax rates, but recent value increases are lowing those rates. The reduction in taxable value also shifted the tax burden from homesteaded property to other properties. The City's market value increases have outpaced our tax levy increases, lowering our tax rate. Mr. Jaunich further reviewed historical budget numbers including the tax levy from the last five years and tax levies as a percentage. Mr. Jaunich then provided a very preliminary general fund budget for 2022. This includes wages and benefits expected to increase by 0.7%. There are less wages and benefits than normal due to dispatch functions moving to McLeod County. Other expenditures are expected to remain relatively flat. A current look has a 2.2% levy increase to balance the budget. LGA is assumed at the same level as 2021. There will be no more E911 funding with the dispatch center moving. Revenues are expected to remain relatively flat. A 1% tax levy increase is equal to $54,308. Mr. Jaunich presented a preliminary general fund five-year budget. Mr. Jaunich provided a list of things to think about when establishing the 2022 general fund budget — such as program changes — need for increase/decrease?; enterprise fund transfers to the general fund; phasing of HSA employer contributions into the general fund; appropriate LGA allocation; analysis of certain line item projections; performance increase percentages; fleet/facility funding; funding of wages and benefits; payroll allocations (general vs. enterprise); funding for a new police station; continued discussion on general staffing levels and service level needs/wants; appropriate CIP funding and needs; tax abatements, state budget agreements and the American Rescue Act Plan money. Mr. Jaunich spoke about use of LGA funds. He noted that the City is set to receive $2,646,397 in LGA in 2021 which is an increase of $69,590 from 2020. He noted that 47.9% goes to the general fund and 52.1% goes to various aspects of the capital improvement fund. Capital Projects Fund is for various projects currently not designated. He noted that 2021 will be the second year of the Playground Replacement Fund of $50,000. He also noted that the increase in LGA funds has all been allocated to the Capital Projects Fund. Mr. Jaunich reviewed historical LGA numbers. Mr. Jaunich then reviewed the debt management plan. He noted that the big impact is the new police station. The target debt levy is $2.6 million and the project limit is $1.9 million without a police station. 2022 will be the first projected increase in the debt levy since 2016. The 2022 increase is projected to be at about 14%. These numbers are currently preliminary. Staff is looking at options to "buy down" the debt. He noted that increasing the interest rates may impact future debt decisions. Mr. Jaunich also reviewed CIP projects for the next five years. Major projects in 2022 include completion of construction on a new police station; HATS storage building/fuel site; east rink roof replacement; various streets; various improvements at Creekside, other equipment/vehicle replacements, water & wastewater and other facility improvements and other projects. Mr. Jaunich then provided an update on Facility Planning. Mr. Jaunich explained the process used by the Facility Committee for projects. This includes using a Facility Inventory and Facility Condition Index (FCI) with department heads and/or the facility manager. Inventory is compiled by using the FCI, possible projects are ranked based on the FCI and overall need, obtain bids for projects, determine how many projects can be achieved, award bids and complete the work. Mr. Jaunich explained that the Facility Committee is composed of nine staff members. Mr. Jaunich also explained the project prioritization criteria used which include public health, safety and welfare; facility preservation; facility condition index; facility utilization; and energy conservation. Facility assessment criteria includes envelope, roof, HVAC, lot/structure, electrical, interior, efficiency and mechanical. Mr. Jaunich also spoke more about the Facility Condition Index and the scoring used. He also reviewed the facility plan budget, the facility funding plan, the playground funding plan and the playground replacement plan. Mr. Jaunich then provided an update on the Fleet Committee. Mr. Jaunich explained that the objective of the fleet policy is to reduce ongoing expenses and replacement costs by addressing acquisition, use, maintenance and disposal of vehicles and equipment. The Fleet Committee is comprised of eight staff members and meet at least twice a year to review and recommend replacements and to review current year purchases and dispositions. The Committee also meets as needed to address immediate needs/opportunities. Mr. Jaunich spoke about acquisition procedures, disposition, utilization, maintenance, reporting and policy review. Mr. Jaunich noted that the Committee uses a Vehicle Condition Index (VCI) which is a point system measurement used to assess the condition of each vehicle or piece of equipment. Annual replacements ideally shall consider the worst VCI scored vehicles and replacements can be prioritized within the 5- year CIP based on the VCL Mr. Jaunich reviewed the VCI factors used which include service age, miles or hours, utilization, reliability, maintenance and repair costs, condition and safety concerns. Mr. Jaunich explained the fleet inventory and what the general fund accounts for and what the enterprise funds account for. Mr. Jaunich spoke about the average annual replacement cost and funding of light fleet and heavy fleet replacements. Mr. Jaunich noted that the committee's focus for 2021 was to review and recommend 2022 replacements; prioritize fleet replacement for the 2022-2026 CIP; and review hybrid or electric options for police squad car replacement and Park & Recreation administrative vehicle. Mr. Jaunich then reviewed the various City fund balances. Mr. Jaunich noted that these funds are fiscally healthy. The target cash balance for each fund is based on 50% of the 2021 budgeted operating expenses plus the 2021 debt service payments. It is a measure of liquidity and the ability of the enterprise fund to pay for its short-term obligations. Future capital needs and debt service are not taken into consideration when looking at the target cash balance. Mr. Jaunich also reviewed special projects fund balances which include the Community Improvement Fund, Capital Projects Fund and the Public Sites Fund. Mr. Jaunich also reviewed a list of staff concerns or items in need of being addressed. These include: police station funding/debt impact; what is the economy of the city going to look like 3, 6, 12 months from now; how are we going to handle the ARPA monies; growth of salaries/benefits; long term funding sources for heavy equipment and addressing the city's fleet funding needs; are the increasing construction costs; improvements for Creekside production; long term plan for refuse and source separated program; impact of water/wastewater, storm rate study and interest rates/inflation. Mr. Jaunich then reviewed ARPA funding. Mr. Jaunich explained that nearly $4.97 trillion will be coming to Minnesota governments. Hutchinson is considered a "non -entitlement" unit of local government and about $377 million has been allocated to non -entitlement units of government. Hutchinson's allotment is not known yet but is expected to be higher than the CARES allotment received in 2020 which was just over $1 million. Eligible uses for these monies include responding to the public health emergency, addressing negative economic impacts, serving the hardest hit and improving access to infrastructure. Mr. Jaunich reviewed the guidance to be used for eligible uses and what ineligible expenses include. He also explained how these funds are different than CARES funds. Mr. Jaunich asked the Council's thoughts/ideas on the 2022 budget: 1. tax levy goal? — 0%, moderate increase, or significant increase; 5-year budget plan called for an annual general levy increase of 3%; "very early look" calls for something around 2.2% (doesn't include any LGA changes), 2. Any services Council would like to see provided and/or increased/decreased in 2022? — Park & Rec, streets, equipment, etc., 3. Is there a specific project/item the Council would like to see budgeted for and/or done in 2022? — park/facility improvements, housing, infrastructure, "Think Strategic Plans", etc., 4. Any fee/rate/transfer changes to look at in 2022? — utilities, licenses, rentals, programs, park dedication, etc. Mayor Forcier asked if there is workforce available for summer seasonal employment. Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann noted that the starting wage for seasonable employment is low compared to other opportunities in the area and her desire in 2022 would be to increase the starting wage for seasonable employees to be more competitive. John Olson, Public Works Manager, raised the same concerns. Council Member Czmowski noted that he would like to see a levy increase of 2% or under. He also suggested that perhaps another round of stimulus money be provided to those businesses that were the last to open, such as restaurants. He also asked that staff continue to look at adding a splash pad to the budget. Council Member Christensen agreed with Council Member Czmowski's suggestions. 3. Adjournment Motion by Sebesta, second by Christensen, to adjourn the workshop at 5:15 p.m. Roll call vote was taken: Christensen — aye; Czmowski — aye; Begnaud — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MAY 25, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Brandon Begnaud, Chad Czmowski, and Dave Sebesta. Others present in the Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Christensen, to approve agenda as presented. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Sandy McCormick, 120 Grove Street SW, presented before the Council. Ms. McCormick asked that the Council vote against ISD 423's conditional use permit application for Park Elementary renovations. Ms. McCormick referenced an agreement that the City and the school district entered into in 2004. Ms. McCormick noted that the school district is proposing to demolish a portion of the Park Elementary school and turn the area into a parking lot/bus loading/unloading area. Ms. McCormick noted that this item was before the Planning Commission a week ago and the Planning Commission approved the conditional use permit. Ms. McCormick stated that she does not believe that city staff does not represent the best interest of the citizens of Hutchinson. Ms. McCormick voiced her reasonings for her thoughts against the conditional use permit application. She urged the Council to consider the best interests of the citizens of Hutchinson. Ms. McCormick read portions of an Attorney General's opinion that she felt relates to the issue before the Council and requested that the Council deny the school district's CUP application. 6. APPROVAL OF MINUTES (a) Workshop Meeting of May 11, 2021 (b) Regular Meeting of May 11, 2021 CITY COUNCIL MINUTES May 25, 2021 Motion by Czmowski, second by Sebesta, to approve minutes as presented. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 15313 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Southfork Ridge Fourth Addition with Favorable Planning Commission Recommendation (b) Consideration for Approval of Resolution No. 15314 — Resolution Adopting Findings of Fact and Reasons for Approval of a Condition Use Permit to Remodel/Renovate Park Elementary School Located at 100 Glen Street SW, Independent School District 423, Applicant, with Favorable Planning Commission Recommendation (c) Consideration for Approval of Resolution No. 15316 - Resolution for Authorization to Execute MnDOT Grant Agreement for Federal Airport Expenses Reimbursement (d) Consideration for Approval to Purchase SplendorGroTM & WonderBlendTM Bag Film (e) Consideration for Approval of Professional Services Agreement with HKGI, Inc. (Growth Planning Study) (f) Consideration for Approval of Dairy Day Celebration on June 4, 2021 (g) Consideration for Approval of Relay for Life Event Being Held August 14, 2021 (h) Consideration for Approval of Issuing Short -Term Gambling License to Hassan Valley Lodge 4109 on September 25, 2021 (i) Consideration for Approval of Taxi License Renewal for Erickson Acres Carriage Company LLC 0) Claims, Appropriations and Contract Payments — Register A Item 7(b) was pulled for separate discussion. Motion by Christensen, second by Czmowski, to approve consent agenda I with the exception of Item 7(b). Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. Item 7(b) had further discussion. Council Member Begnaud asked if a staff member could perhaps explain the agreement that was entered into between the City and ISD 423 and to address some of Ms. McCormick's concerns related to Park Elementary. Marc Sebora, City Attorney, presented before the Council_ Mr_ Sebora explained that Park Elementary currently exists due to a conditional use permit and therefore going through the conditional use permit process for their renovations is the proper thing to do. Mr. Sebora noted that Park Elementary has been in the same location for over 100 years. Although the school sits 2 CITY COUNCIL MINUTES May 25, 2021 on land that was originally dedicated to the City of Hutchinson, the dedication, along with other documents filed at the recorder's office, made ownership of the school parcel unclear as to whether school is on dedicated park land or not, and because of this, the City and the school district entered into a vacation agreement in 2004, as Ms. McCormick referenced. The agreement states that the School District can continue to use all or a portion of Park Elementary for educational purposes for as long as the School District Determines necessary. However, if the School District decides to no longer use Park Elementary for educational purposes, the School District has to provide notice to the City and then the property will be returned to the City. The School District has not provided such notice to the City, therefore they may continue to use the property, and renovate/remodel/reconstruct, for educational purposes. Motion by Czmowski, second by Sebesta, to approve Item 7(b). Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Sebesta, second by Begnaud, with Forcier abstaining, to approve consent agenda II. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. APPROVE/DENY RESOLUTION NO. 15315 — ADOPTING A TAX ABATEMENT AND AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION TAX ABATEMENT BONDS Andy Reid, Finance Director, presented before the Council. Mr. Reid introduced Nick Anhut of Ehlers & Associates, the City's financial advisor. Mr. Reid noted that three projects are proposed to be financed by issuing tax abatement bonds. These projects include the pedestrian crossing system at Hwy 7 West/Montana Street, a new sidewalk and trail along Hwy 7 East, and the extension of Jefferson Street between Washington Avenue East and I" Avenue NE. Mr. Reid noted that the City's annual special assessment improvement bonds typically provide sufficient proceeds to finance these types of projects, but those bond proceeds are limited this year due to a low level of special assessments. Tax abatement bonds will essentially be the same type of debt as the special assessment improvement bonds, but with a slightly difference process prior to issuing the bonds. The debt will be repaid annually by the City's debt tax levy. Nick Anhut explained the authorities allowed to cities under Minn. Stat. 469 to issue tax abatement bonds. Mr. Anhut noted that this is a proposed 15 year abatement including 14 properties. These specific purposes are for public infrastructure. Mr. Anhut explained the details of issuing GO tax abatement bonds. This is a debt service levy just like any other levy. No public comments were received. Motion by Czmowski, second by Sebesta, to close public hearing. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. Motion by Czmowski, second by Forcier, to approve Resolution No. 15315. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. CITY COUNCIL MINUTES May 25, 2021 10. I sT AVENUE NE IMPROVEMENTS PROJECT (LETTING NO. 10, PROJECT NO. 21-10) 1. Approve/Deny Resolution No. 15311 - Resolution Ordering Improvement and Preparation of Plans and Specifications 2. Approve/Deny Resolution No. 15312 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the scope of the project consists of roadway rehabilitation on 1st Avenue NE from TH15/Main Street to Adams Street. This project will address deficiencies in existing pavement structure and adjust some roadway curbing/walkways. This project is tied into the new police facility and the new roadway extension of Jefferson Street. Total project cost is estimated at approximately $370,000 and is being funded by City bond issue allocation and property special assessments. Morgan Baum, business owner at 22 1st Avenue NE, presented before the Council. Ms. Baum asked when the project would begin which Mr. Exner clarified is mid -July. Ms. Baum asked if the project could be considered to start later mainly due to Arts & Crafts being held September 18 & 19, 2021. Ms. Baum asked in the alternative that a plan be developed for all of the visitors and vendors that attend the event and are in the area for parking and traveling purposes. Mr. Exner spoke of a plan that could be proposed to the contractor. Ms. Baum also asked if customers will have access to the front of her building through the entirety of the project as her business only has a front entrance. Ms. Baum asked the size requirement of the diagonal parking stalls. Scott Powell, 28 1" Avenue, presented before the Council. Mr. Powell asked if he will have access to his two overhead doors that front 1st Avenue. Mr. Exner answered affirmatively. Motion by Sebesta, second by Christensen, to close public hearing. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. Motion by Christensen, second by Forcier, to approve Resolution Nos. 15311 and 15312. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. MMUNICATIONS REQUESTS AND PETITIONS purpose o this portion oJ the agenda is to provi e the ounci with information necessary to craft wise policy. Ides items like monthly or annual reports and communications from other entities.) 11. HUTCHINSON HUSKIES PRESENTATION OF PLANS FOR A NEW GRANDSTAND AT VMF DAVE MOONEY BASEBALL COMPLEX Kyle Messner, Hutchinson Huskies, presented before the Council. Mr. Messner explained that since 2015, improvements to the ballpark include a new back stop and dug outs, mound/home plate, new fencing and new lighting. Mr. Messner explained that the next project the Huskies Association would like to undertake is a new and improved grandstand. The funding for the project would come from businesses and private donors and hopes of having a state tournament in 2025 or 2026 to help raise funds for the project. The new grandstand would seat approximately 380 people in the middle area and the wings would seat more. Mr. Jaunich spoke of other park improvements that have been accomplished with private fundraising and some city contributions. The Huskies Association wanted the Council aware of the their plans and fundraising efforts. 12. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY YEAR END REPORT Jean Ward, HRA Executive Director, presented before the Council. Ms. Ward provided a year end report on activities of the Hutchinson Housing & Redevelopment Authority. Items Ms. Ward covered included general occupancy rates, rental housing information, home resale information, new construction, foreclosures, homeless counts, rehabilitation programs, Park Towers conversion to Section 8 housing, impacts of COVID-19, and the priorities of the HRA in 2021. .19 CITY COUNCIL MINUTES May 25, 2021 UNFINISHED BUSINESS NEW BUSINESS 13. APPROVE/DENY MOVING CITY COUNCIL MEETINGS FROM VIRTUAL TO BACK IN PERSON Council Member Czmowski questioned why Council Members Sebesta and Begnaud were sitting in the council chambers tonight when the Council had not taken action to meet in person yet. The last action taken by the Council was to continue to all meet virtually. Council Member Sebesta noted that he felt space was available and the mask mandate was lifted. Council Member Czmowski reiterated that it is against Council policy as the Council had voted to meet virtually and not in person. Motion by Czmowski, second by Forcier, to approve moving City Council meetings from virtual to back in person effective with the June 8, 2021, Council meeting. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. GOVERNANCE e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for April 2021 (b) Hutchinson Housing & Redevelopment Authority Board Minutes from April 20, 2021 MISCELLANEOUS 15. STAFF UPDATES Kent Exner — Mr. Exner provided a project update on the Rec Center parking lot/Linden Avenue area improvements. He noted that the post office ceased mail delivery in the Linden Avenue area for a few days and spoke on how to deal with mail delivery. Matt Jaunich — Mr. Jaunich noted that City offices will be closed on Monday due to Memorial Day holiday. He also noted that the aquatic center is opening on June 51n 16. COUNCIL/MAYOR UPDATE Mary Christensen — Council Member Christensen asked when mosquito spraying applications are scheduled to begin. Mr. Jaunich noted that it is scheduled to start tomorrow night if agreeable with the contractor. Start and stop dates of the applications ben be negotiated due to count levels. Council Member Christensen also asked about the stop sign at Lynn/Hwy 15 by Edina Realty and noted that few vehicles come to complete stops. Mr. Exner noted that he is not aware of any accident history in the area and urged all motorists to abide by traffic signs. Council Member Christensen also commented that the stop signs on the mall property are very faded and hard to read. She noted that motorists in the area don't always stop at the stop signs posted because they are hard to recognize as stop signs. Chad Czmowski — Council Member Czmowski mentioned main that he did not feel that Council Members Sebesta and Begnaud were following policy established by the Council by attending the Council meeting in the Council Chambers instead of virtually. He inquired as to how the matter CITY COUNCIL MINUTES May 25, 2021 should be addressed. Mr. Jaunich shared the rules of conduct and policy for discipline as it relates to Council Members. Mr. Sebora explained the procedure noting that the matter should initially be addressed privately with the mayor. Council Member Czmowski asked that the mayor follow the procedure and expressed his disappointment by Council Members Sebesta and Begnaud in the policy not being followed Brandon Begnaud — Council Member Begnaud thanked all veterans and recognized Memorial Day coming up next week. Gary Forcier — Mayor Forcier encouragged people to visit their loved ones in retirement homes. He also echoed Council Member Begnaud,s thoughts on remembering and recognizing all veterans. ADJOURNMENT Motion by Czmowski, second by Sebesta, to adjourn at 7:20 p.m. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. N c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. 2021 Party in the Park. Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 6/8/2021 Application Complete N/A Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: David Demenge of Hutchinson is asking to host an event in Library Square on July 24, 2021. Mr. Demenge is calling the event "Party in the Park". The family friendly event will be free of charge and will include music, contests and lunch being served by organizer free of charge. Event organizers are requesting approval of the following items: Sound amplification equipment throughout the duration of the event. The closure of First Ave SE from Main St to Hassan St from 10:00 am to 8:00 pm on the day of the event. Approval is recommended. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor Forcier and Hutchinson City Council FROM: Chief Tom Gifferson DATE: 06-01-2021 RE: "Party in the Park" This memorandum outlines David Demenge's request to hold the a "Party in the Park" event on July 24t" 2021 in Library Square. A Special Event request form has been completed. A synopsis of this request is as follows: Event Name: Party in the Park Primary Contact: David Dememge 120 Century Ave SE Hutchinson Mn 55350 763-222-9648 Event Location: Library Square Event Dates/Times: July 24t" 2021 Event: 2pm to 6pm Set up and tear down: 10am to 8pm Brief Description: Event including music, contests and lunch being served by organizer free of charge Alcohol -No Alcohol will be provided Security -No security will be required; however, officers will monitor the park on their regular patrol Amplified Sound- Amplified Music in the Bandshell Tents and Canopies -Tents for vendors Other -N/A Stages/Platforms-Use of the Bandshell Refuse -Current containers in park, will contact parks department for additional direction Restrooms-Current facilities, will contact parks department for addition direction Street Closures- 1st Ave SE. from Main St. to Hassan St. City Departments affected Police -Monitor park, weather and aid with planning and organization Will also close 1st Ave. Parks -Park Maintenance, set up and clean up. Streets- None HUTCHINSON CITY COUNCIL ct=y�fl1 Request for Board Action 7AL Owl,7 Agenda Item: Transient Merchant License - Virginia Daniel Hightower - TNT Fireworks Department: Administration LICENSE SECTION Meeting Date: 6/8/2021 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Virginia Daniel Hightower of TNT Fireworks has submitted a transient merchant license application to hold a fireworks tent sale in the Walmart parking lot from June 11, 2021, to July 12, 2021. Walmart has submitted correspondence indicating that they have no objection to this tent sale on their property. BOARD ACTION REQUESTED: Approve issuing transient merchant license to Virginia Daniel Hightower of TNT Fireworks from June 11 2021, to July 12, 2021, in Walmart parking lot. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151/Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR PEDDLERS AND TRANSIENT MERCHANTS (Under Ordinance No. 111) choose one ❑ Peddler Transient Merchant ❑ Parade Peddler it Information 2" X 2" Picture Required $125.00 Date of Application 03.24.2021 $125.00 License Period: ❑ Expires on December 315t of license year ❑ Valid for the following dates: loll11"2-1 to 7 $ 30.00 Date of parade: Name: VIRGINIA DANIEL HIGHTOWER Height: 62 Weight: 140 Eye Color: BROWN Driver's License Number: State: IN Permanent Address: 4003 HELTON DRIVE FLORENCE AL 35630 City State Zip Permanent Telephone: 256.764.61 31 Temporary Address: 1300 HIGHWAY 15 S HUTCHINSON MN 55350 City State Zip Temporary Telephone Access: Have you been convicted oofany crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? ❑ yes Uno If yes, state the nature of offense and punishment or penalty assessed therefore: City of Hutchinson Application for Peddlers and Transient Merchants Page 2 of 4 Location Information WALMART PARKING LOT Location Name (CANNOT OCCUPYPUBLIC RIGHT-OF-WAY) 1300 HIGHWAY 15 S HUTCHINSON MN Location Address City State If the applicant is not the property owner, the property owner must sign below granting permission for use of said property: SEE PERMISSION LETTER Proper owner si ature Pro• ern owner name Business Information Describe relationship between applicant and employer: PERMITTING COORDINATOR Describe nature of business and describe item(s) offered: _RETAIL SALE OF MN STATE APPROVED FIREWORKS 55350 Zip Describe method of delivery: BY TRUCK Describe source of supply: AMERICAN PROMOTIONAL EVENTS 800.243.1189 Supplier Name Suppler Phone Number 4511 HELTON DRIVE __ FLORENCE AL 35630 Supplier Address City State Zip Supplier Name Supplier Address Supplier Name Suppler Phone Number City State Zip Suppler Phone Number Su r lierAddress Ci:. State Zir Reference Information Provide two (2) property owners (in McLeod County) for character references: _ WALMART, INC. 479.273.4219 Property Owner Name Property Owner Phone Number 702 SW 8TH STREET BENTONVILLE_ AR 72716 Property Owner Address City State Zip Property Owner Name Property Owner Phone Number Address C'itt, of llatchinson Application%r Peddlers and Transient Merchants Page 3 a>'4 Reference Information (continued) List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's date): SARTELL Citr WEST ST PAUL Citr Cin MN 06.19 to 07.05 State Datc(s) of Actiriq, MN 06.19 to 07.05 State Da —Ids) o%Activinl State to Date(s) ojActivitr Checklist The following items need to be completed and/or attached in order for the application to be processed: Application/Investigation fee paid in full (check or money order): 4 yes ❑ no cation cornOeted in full and signed: '4 yes ❑ no I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution, 05.19.2021 Applicants .Signatta.c, Da tc Internal Use Only Police `approved ❑ denied Notes: Uni[-161 r—tcrSW-+ City Council ❑ approved C0 denied Notes: hl d.iccm-es :4pp6cauanc Paldla. Soli6to1,1 M'icnt.doc Walmart 702 SW 8"° Street Bentonville, AR 72712 Phone 479.273.4298 Kyle.Thurman@walmart.com August 26, 2020 To Whom It May Concern, American Promotional Events, Inc. dba TNT Fireworks is an approved National Supplier to conduct fireworks promotions on our Walmart parking lots where this type of promotion is legal. All stores have been researched and approved by the Walmart Realty Department. Approximate time frame for the promotions are: • December 261h, 2020 through and including January 10th, 2021. • June 11th, 2021 through and including July 12th, 2021 with the exception of Utah which has an additional selling period through the end of July for Pioneer Days. American Promotional Events, Inc. dba TNT Fireworks is authorized to sign for and obtain all necessary permits and/or licenses for the promotion and must display such permits and/or licenses at each stand/tent. Walmart grants permission for all patrons of the sale to utilize the restroom facilities at each participating store. An American Promotional Events, Inc. dba TNT Fireworks representative will call you to introduce the company and discuss your participation in the event. Participation is encouraged and does add additional income to your other income account. Store Management must approve the store's participation and placement on the parking lot by store stamping the Pre -Sale Survey. Thank you in advance for your cooperation in this matter and if you have any questions, please contact TNT Fireworks at 256-767-7142 or Walmart Services at 700-925-6278- IVR Prompt Fireworks. Best Regards, Kyle Thurman Walmart Services CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/26/21- 6/8/21 Check Date Check ----------- 215312 Vendor Name --------------------------------------------------------------- POWER WHEELS DIESEL Description ------------------------------------------------------------------------------ TRUCK#475TRANSMISSIONREPLMT-COMPOST Amount --------------------------- 11,93993 ---------------- 05/20/2021 05/21/2021 215313 MANUAL EMPLOYEE CHECK Payroll 5/2/21- 5/15/21 9.31 05/21/2021 215314 M NPEA Payroll 5/2/21 - 5/15/21 585.00 05/21/2021 215315 Unum Life Insurance Payroll 5/2/21- 5/15/21 1,208.28 05/21/2021 215316 LELS Payroll 5/2/21 - 5/15/21 317.50 05/21/2021 215317 HART Payroll 5/2/21- 5/15/21 611.06 05/21/2021 EFT1465 EFTPS Payroll 5/2/21 - 5/15/21 68,247.31 05/21/2021 EFT1466 Child Support Payroll 5/2/21- 5/15/21 415.78 05/21/2021 EFT1467 MN Dept of Revenue Payroll 5/2/21- 5/15/21 13,372.23 05/21/2021 EFT1468 Provident Life Ins Payroll 5/2/21- 5/15/21 555.80 05/21/2021 EFT1469 PERA Payroll 5/2/21 - 5/15/21 56,648.25 05/21/2021 EFT1470 Further HSA Payroll 5/2/21- 5/15/21 13,658.46 05/21/2021 EFT1471 ICMA Payroll 5/2/21- 5/15/21 3,662.84 05/21/2021 EFT1472 VOYA Payroll 5/2/21 - 5/15/21 410.00 05/21/2021 EFT1473 MNDCP Payroll 5/2/21 - 5/15/21 350.00 06/08/2021 215318 ACE HARDWARE- 1315 REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 906.50 06/08/2021 215319 ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES - FIRE DEPT 117.68 06/08/2021 215320 ACE HARDWARE - 1825 WEED KILLER - POLICE 19.99 06/08/2021 215321 AEM MECHANICAL SERVICES INC PIPE REPAIR - HATS 727.81 06/08/2021 215322 ALBRECHT, ABBY REFUND: COACHING SOCCER - REC 30.00 06/08/2021 215323 ALLINA HEALTH SYSTEM 2ND QTR EMR EDUCATION - FIRE DEPT 847.53 06/08/2021 215324 ALPHATRAINING & TACTICS LLC FIREARM FUNDAMENTALS TRAINING - POLICE 75.00 06/08/2021 215325 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 176.96 06/08/2021 215326 ARAMARK UNIFORM & CAREER APPAREL 5/17 SERVICES - LIQUOR HUTCH 170.21 06/08/2021 215327 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 998.00 06/08/2021 215328 ASSOCIATED LOGISTICS GROUP CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 1,360.00 06/08/2021 215329 AUTO VALUE - GLENCOE REFLECTORS, PARTS - HATS 32.07 06/08/2021 215330 BACHMAN'S TREES- MULTIPLE DEPTS 3,650.04 06/08/2021 215331 BARGEN INC 2ND AVE BRIDGE DECK SEAL APP - STREETS 4,820.00 06/08/2021 215332 BARNARD, TIFFANY REFUND: COACHING SOCCER - REC 30.00 06/08/2021 215333 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 3,012.15 06/08/2021 215334 BERGE, RACHEL REFUND: COACHING SOCCER - REC 90.00 06/08/2021 215335 BERNICK'S PARKS CONCESSION SUPPLIES & LIQUOR COGS 2,095.07 06/08/2021 215336 BRAUN INTERTEC CORP POLICE FACILITY STORM SHELTER: THRU 5/15 2,500.00 06/08/2021 215337 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 16,523.00 06/08/2021 215338 BROOKS, DAVID REFUND: CAMPSITE - PARKS 70.00 06/08/2021 215339 BRUNKHORST, MARISSA REIMB: SAFETY FOOTWEAR - PARKS 127.49 06/08/2021 215340 BUCHHOLZ, MACKENZIE REFUND: COACHING SOCCER - REC 30.00 06/08/2021 215341 BURMEISTER, JEROME REIMB: SAFETY FOOTWEAR - WWTP 175.00 06/08/2021 215342 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 43,497.77 06/08/2021 215343 CARD SERVICES PUBLIC WORKS PICNIC- REIMBURSED BY J.O. 166.94 06/08/2021 215344 CARS ON PATROL SHOP LLC VARIOUS SQUAD REPAIRS - POLICE 6,137.70 06/08/2021 215345 CENTRAL HYDRAULICS MISC EQUIPMENT PARTS & REPAIRS- MULTIPLE DEPTS 2,102.66 06/08/2021 215346 CINTAS CORPORATION MISC SUPPLIES - MULTIPLE DEPTS 193.01 06/08/2021 215347 COKER COMPOSTING AND CONSULTING MAY CASP IMPLEMENTATION PROJECT- REFUSE 2,780.00 06/08/2021 215348 COMMISSIONER OF TRANSPORTATION PERMIT #4462: CHANGEABLE MESSAGE SIGN - STREETS 60.00 06/08/2021 215349 CORNER POST EROSION CONTROL EROSION CONTROL, SEEDING - MULTIPLE DEPTS 845.00 06/08/2021 215350 CREEKSIDE SOILS MULCH - MULTIPLE DEPTS 992.03 06/08/2021 215351 CROW RIVER CONSTRUCTION LLC DUST CONTROL APPLICATIONS - STREETS 6,674.54 06/08/2021 215352 CROW RIVER OFFICIALS ASSN UMPIRE FEES & FAST/SLOW PITCH TOURNYS- REC 15,790.00 06/08/2021 215353 CROW RIVER PRESS INC SR NEWSLETTERS -SRCTR 60.92 06/08/2021 215354 DANIELSON, LIZ REFUND: COACHING SOCCER - REC 30.00 06/08/2021 215355 DELEGARD TOOL CO SPRINGS - HATS 10.70 06/08/2021 215356 DELL MARKETING L.P. 13 OPTIPLEX 5080'S - IT 8,048.95 06/08/2021 215357 DVS RENEWAL TABS FOR POLICE 2014 EQUINOX 42.75 06/08/2021 215358 E2 ELECTRICAL SERVICES INC INSTALL LIGHTS @ DEPOT, MISC REPAIRS 10,060.21 06/08/2021 215359 ENVIRONMENTAL RESOURCE ASSOC PH, COMPLEX/SIMPLE NUTRIENTS, HARDNESS - WWTP 381.92 06/08/2021 215360 FARM -RITE EQUIPMENT LOADER #199 PARTS - REFUSE 217.62 06/08/2021 215361 FASTENAL COMPANY REPAIR&MAINTSUPPLIES- MULTIPLEDEPTS 1,125.08 06/08/2021 215362 FENSKE'SSTUMP REMOVAL VARIOUS STUMP REMOVALS -STREETS 31,225.00 06/08/2021 215363 FIEBIGER, KIMBER 2021 SCULPTURE STROLL 1,000.00 06/08/2021 215364 1 FIRE SAFETY USA INC IMASKS, WRENCHES, HELMET LIGHTS, CARABINERS- FIRE 1,282.85 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/26/21- 6/8/21 Check Date Check ----------- 215365 Vendor Name --------------------------------------------------------------- FIRST CHOICE FOOD BEVERAGE SOLUTIONS Description ------------------------------------------------------------------------------ COFFEE -CITY CENTER Amount --------------------------- 3800, ---------------- 06/08/2021 06/08/2021 215366 FREDRICKS, AARON REIMB: SAFETY FOOTWEAR - PARKS 175.00 06/08/2021 215367 FS3 INC MAGNETIC LOCATOR - PUBLIC WORKS 2,428.03 06/08/2021 215368 FUZE LOGISTICS SERVICES USA INC 5/4 CREEKSIDE TO SOLON SPRINGS, WI 625.00 06/08/2021 215369 GAVIN, JANSSEN & STABENOW, LTD APRIL PROSECUTIONS - LEGAL 3,300.00 06/08/2021 215370 GEIKEN'S GUIDE & GUARD, LLC DARE TEACHING - POLICE 450.00 06/08/2021 215371 GERTENS CREEKSIDE PALLET CREDIT 5,252.00 06/08/2021 215372 GRAINGER AIR FILTERS - CITY CENTER,PD 110.70 06/08/2021 215373 HANSEN, GEOFF REIMB: SAFETY FOOTWEAR - STREETS 148.65 06/08/2021 215374 HANSON & VASEK CONSTRUCTION 2021 CONCRETE REPAIRS - STREETS/STORM WATER 3,035.00 06/08/2021 215375 HAWKINS INC AZONE 15 - MULTIPLE DEPTS 2,760.26 06/08/2021 215376 HILLYARD / HUTCHINSON CLEANING & OPERATING SUPPLIES - MULTIPLE DEPTS 684.00 06/08/2021 215377 HOMETOWN SPORTS & APPAREL T-SHIRTS - REC 1,773.20 06/08/2021 215378 HOWK, DAN REIMB: SAFETY FOOTWEAR - PARKS 159.99 06/08/2021 215379 HUSKY SPRING 812T: CENTER BOLTS - STREETS 10.78 06/08/2021 215380 HUTCHINSON CENTER FOR THE ARTS MAIN STREET BANNERS 4,248.00 06/08/2021 215381 HUTCHINSON CO-OP APRIL DIESEL, PREM 91- FIRE 18.69 06/08/2021 215382 HUTCHINSON HRA TIF: JERRY ANDERSON - HRA 1,000.00 06/08/2021 215383 HUTCHINSON JUNIOR LEAGUE BASEBALL REIMB OF FEES COLLECTED - REC 25,315.00 06/08/2021 215384 HUTCHINSON LEADER MAY ADVERTISING - LIQUOR HUTCH 3,506.84 06/08/2021 215385 HUTCHINSON UNITED SOCCER ASSN. REIMB FOR FEES COLLECTED - REC 6,052.50 06/08/2021 215386 HUTCHINSON WHOLESALE #1550 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 220.08 06/08/2021 215387 HUTCHINSON WHOLESALE #1551 FILTERS - CREEKSIDE 299.07 06/08/2021 215388 HUTCHINSON WHOLESALE #1552 EQUIPMENT PARTS - PARKS 363.80 06/08/2021 215389 HUTCHINSON, CITY OF TOURNAMENT CONCESSION STARTUP 1,000.00 06/08/2021 215390 I.M.S. SHARPENING SERVICE 5/8 CATCH BASIN REPAIR - STORM WATER 2,800.00 06/08/2021 215391 IKEM, KRISTIN REFUND: COACHING SOCCER - REC 30.00 06/08/2021 215392 INGSTAD BROADCASTING KARP: MAY ADVERTISING - LIQUOR HUTCH 410.00 06/08/2021 215393 INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERIES - HATS 556.57 06/08/2021 215394 ISD #423 HS 3/20 & 3/21 CUSTODIAN SERVICES - REC 1,203.75 06/08/2021 215395 JASSO, MANUEL REFUND: COACHING SOCCER - REC 60.00 06/08/2021 215396 JAY MALONE MOTORS 2014 EQUINOX REPAIR - POLICE 1,091.87 06/08/2021 215397 JEFFERSON FIRE & SAFETY INC FIRE BUNKER PANTS ALTERATIONS (R. PIEHL) - FIRE 173.81 06/08/2021 215398 JEROME, JENNY REFUND: CAMPGROUND - PARKS 100.00 06/08/2021 215399 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 55,993.62 06/08/2021 215400 JOHNSON, HEATHER REFUND: COACHING SOCCER - REC 30.00 06/08/2021 215401 JOHNSON, NIKLAS REIMB: SAFETY FOOTWEAR - STREETS 175.00 06/08/2021 215402 JUUL CONTRACTING CO BROKEN PIPE REPAIRS -STORM WATER 7,769.50 06/08/2021 215403 K.W.A.M. TIF: JERRY ANDERSON - HRA 10,000.00 06/08/2021 215404 KAHNKE BROTHERS NURSERY PLANTS & TREES - MULTIPLE DEPTS 4,146.75 06/08/2021 215405 KATZ-JAMES, GAIL 2021 SCULPTURE STROLL 1,000.00 06/08/2021 215406 KELLER, MATTHEW REIMB: BOILERS LICENSE - WWTP 20.00 06/08/2021 215407 KERI'S CLEANING & HANDYMAN SERVICES MAY CLEANING - VARIOUS CITY FACILITIES 4,109.94 06/08/2021 215408 KOEHNEN, JOSH REFUND: COACHING SOCCER - REC 90.00 06/08/2021 215409 KONRAD MATERIAL SALES, LLC DEERY NO STICK - STREETS 490.00 06/08/2021 215410 KRUGGEL, ALISHA REFUND: COACHING SOCCER - REC 60.00 06/08/2021 215411 KYLE FOKKEN ARTIST LLC 2021 SCULPTURE STROLL 1,000.00 06/08/2021 215412 L & P SUPPLY CO EQUIPMENT PARTS - MULTIPLE DEPTS 3,909.18 06/08/2021 215413 LANDWEHR CONSTRUCTION INC L1P21-01 PAVEMENT MGMT- STREETS 229,597.57 06/08/2021 215414 LANO EQUIPMENT OF NORWOOD WWTP FILTERS 107.60 06/08/2021 215415 LICKFELT, CULLIN TILLAGE, PLANTING, & SUPPLIES - EDA 1,800.00 06/08/2021 215416 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 63,967.50 06/08/2021 215417 LUHMAN, TAMARA/ENGEL MIKE UB refund for account: 2-725-6640-7-00 95.00 06/08/2021 215418 LUTHENS, MELISSA REFUND: COACHING SOCCER - REC 30.00 06/08/2021 215419 LYNDE & MCLEOD INC. APRILYARDWASTE- COMPOST 734.77 06/08/2021 215420 MADDEN GALANTER HANSEN LLP APRIL LABOR RELATION SERVICES 72.00 06/08/2021 215421 MARCO TECHNOLOGIES, LLC APR COST PER PRINT - VARIOUS DEPTS 532.79 06/08/2021 215422 MARCO TECHNOLOGIES, LLC 5/20 - 6/20'21 CONTRACT- VARIOUS DEPTS 1,930.32 06/08/2021 215423 MATHESON TRI-GAS INC HIGH PRESSURE - WWTP 25.27 06/08/2021 215424 MCDONALD, BARB UB refund for account: 1-550-7230-8-06 6.69 06/08/2021 215425 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS 854.34 06/08/2021 215426 MHSRC/RANGE EVO/PIT REFRESHER: NAGEL & GIFFERSON - POLICE 550.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/26/21- 6/8/21 Check Date Check ----------- 215427 Vendor Name --------------------------------------------------------------- MIDWEST FIRE EQUIPMENT Description ------------------------------------------------------------------------------ FIRE TANKER 6: LIGHTS, HOUSING Amount ------------------85------ 834.87 ---------------- 06/08/2021 06/08/2021 215428 MINI BIFF 4/15 - 5/12 RENTAL @ NORTH PARK TENNIS - PARKS 90.78 06/08/2021 215429 MINNESOTA CITY/COUNTY MGMTASSOC MATTJAUNICH MEMBERSHIP 5/1/21- 4/30/22 165.61 06/08/2021 215430 MINNESOTA CONTINUING LEGAL EDUCATIO BENCHBOOK 2021 UPDATE - LEGAL 55.00 06/08/2021 215431 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,017.10 06/08/2021 215432 NAVRATIL, JAMES REFUND: SAFETY FOOTWEAR - WATER 94.99 06/08/2021 215433 NERO ENGINEERING LLC WASTEWATER HEADWORKS PROJ SERVICES 13,275.20 06/08/2021 215434 NORTH CENTRAL INTERNATIONAL REPAIRS & PARTS -MULTIPLE DEPTS 640.26 06/08/2021 215435 NORTH CENTRAL INTERNATIONAL REPAIRS & PARTS - MULTIPLE DEPTS 810.90 06/08/2021 215436 NORTHERN BUSINESS PRODUCTS TOILET PAPER, TRASH BAGS, TOWELS - LIQUOR HUTCH 265.84 06/08/2021 215437 NORTHERN SAFETY & INDUSTRIAL GLOVES - STREETS 62.90 06/08/2021 215438 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS - HATS 162.71 06/08/2021 215439 NORTHERN TIER TRANSPORTATION LLC CREEKSIDE FREIGHT TO ENGLWALL GARDEN, DULUTH 500.00 06/08/2021 215440 O'REILLY AUTO PARTS EQUIPMENT PARTS - PARKS 243.68 06/08/2021 215441 OFFICE DEPOT OFFICE SUPPLIES - MULTIPLE DEPTS 212.84 06/08/2021 215442 OLBERG, EMMA REIMB: SAFETY FOOTWEAR - PARKS DEPT 129.99 06/08/2021 215443 OVADJE, MELISSA REFUND: COACHING SOCCER - REC 30.00 06/08/2021 215444 PARK NICOLLET CLINIC JUNE 2021 CAM - EV CTR 2,361.67 06/08/2021 215445 PAULSON, DEB REIMB: MPCA EXAM REFRESHER - WWTP 384.96 06/08/2021 215446 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 3,707.25 06/08/2021 215447 PAVEMENT RESOURCES STREETS PAVEMENT REPAIRS 7,200.00 06/08/2021 215448 PEDERSEN, JAMES 2021 SCULPTURE STROLL 1,000.00 06/08/2021 215449 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 3,961.16 06/08/2021 215450 PERRY, SUZANNE REPURCHASE SINGLE GRAVE - CEMETERY 800.00 06/08/2021 215451 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 27,589.80 06/08/2021 215452 PIONEER ATHLETICS / PIONEER MFG HOSE, PLUGS - PARKS 205.60 06/08/2021 215453 POSTMASTER POSTAGE - UB BILLING 1,540.00 06/08/2021 215454 POSTMASTER JULY SR NEWSLETTER POSTAGE - SR CTR 110.00 06/08/2021 215455 PRECAST SYSTEMS CONCRETE PADS FOR BENCHES - PARKS 2,310.00 06/08/2021 215456 PRECISION CONCRETE CUTTING TRIP HAZARD REMOVAL CUTTING - STREETS 8,000.00 06/08/2021 215457 PREMIUM WATERS 5 GALLONS - PARKS 30.99 06/08/2021 215458 PRO AUTO MN INC. 2013 DURANGO DOOR HINGE REPAIR - FIRE 189.85 06/08/2021 215459 QUALITY FLOW SYSTEMS SUMP PUP CABLE - WWTP 122.47 06/08/2021 215460 QUILLCORP GLOVES -POLICE 49.16 06/08/2021 215461 RABAGO, BRENDA REFUND: COACHING SOCCER - REC 60.00 06/08/2021 215462 REINER ENTERPRISES INC CREEKSIDE FREIGHT- MULTIPLE FLATBED TRUCKING 3,701.20 06/08/2021 215463 RODNING, STEPHANIE REFUND: COACHING SOCCER - REC 30.00 06/08/2021 215464 ROZEBOOM, JORDAN REFUND: COACHING SOCCER - REC 30.00 06/08/2021 215465 RUDE, COREY REFUND: COACHING SOCCER - REC 30.00 06/08/2021 215466 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 584.36 06/08/2021 215467 SAFEWARE, INC C50 APR ASSEMBLY - POLICE 355.39 06/08/2021 215468 SCHLUETER, TIMOTHY REFUND: COACHING SOCCER - REC 30.00 06/08/2021 215469 SCHUMANN, JAKE REIMB: SAFETY FOOTWEAR - PARKS 159.99 06/08/2021 215470 SITEONE LANDSCAPE SUPPLY ROTORS - PARKS 963.71 06/08/2021 215471 SKYVIEW DAIRY INC MAY 18, 2021 COMPOST YARDS 1,574.76 06/08/2021 215472 SNAP ON TOOLS HATS SCAN TOOL 1YR DATA PLAN 1,499.01 06/08/2021 215473 SNAP -ON INDUSTRIAL TRUCK ANCHOR PIN PRESS - HATS 216.87 06/08/2021 215474 SOIL CONTROL LAB FINISHED COMPOST 2,094.00 06/08/2021 215475 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 25,695.14 06/08/2021 215476 SPECIALTY FLEET SALES LLC USED AERIAL BUCKET TRUCK - STREETS 60,353.52 06/08/2021 215477 STANDARD PRINTING-N-MAILING POSTAGE & MISC ENVELOPES - MULTIPLE DEPTS 2,520.14 06/08/2021 215478 STANLEY ACCESS TECH LLC REPLACED OPERATOR - LIQUORHUTCH 1,405.22 06/08/2021 215479 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLEDEPTS 442.84 06/08/2021 215480 STAR TRIBUNE 1 YR SUBSCRIPTION - WWTP 197.60 06/08/2021 215481 STAR TRIBUNE 26 WEEKS SUBSCRIPTION - CITY CENTER 279.24 06/08/2021 215482 STREICH TRUCKING CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 4,680.00 06/08/2021 215483 STREICHER'S LESS LETHAL LAUNCH SYSTEM - POLICE 3,192.28 06/08/2021 215484 SYSCO WESTERN MN CONCESSIONS SUPPLIES - REC 392.97 06/08/2021 215485 TEK MECHANICAL EXHAUST FAN REPAIR - WWTP 100.00 06/08/2021 215486 TERMINAL SUPPLY CO EQUIPMENT PARTS - HATS 380.38 06/08/2021 215487 THE PAINTERS ADVANCE FOR PREP WORK & PAINTING THE DEPOT 3,475.00 06/08/2021 215488 ITHOMSON REUTERS-WEST JAPR WEST INFO CHARGES - LEGAL 1,103.70 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/26/21- 6/8/21 Check Date Check ----------- 215489 Vendor Name --------------------------------------------------------------- TIMBERWALL LANDSCAPE &MASONRY Description ------------------------------------------------------------------------------ SAND, PAVERS, SPIKES- PARKS Amount --------------------------- 93964, ---------------- 06/08/2021 06/08/2021 215490 TNL CREATIONS URN STAND - CEMETERY 383.00 06/08/2021 215491 TRI COUNTY WATER MAY WATER BOTTLE DELIVERY - MULTIPLE DEPTS 101.15 06/08/2021 215492 TRIMBO, DAVID DEEP SCRUB & SHAMPOO TILE FLOORS - POLICE 945.00 06/08/2021 215493 TRUGREEN AND ACTION PEST CONTROL FERTILIZER, HERBICIDE, GRUB CONTROL -CEMETERY 3,370.00 06/08/2021 215494 UNITED PACKAGING & DESIGN 80 GAUGE UVI STRETCH -COMPOST 10,707.96 06/08/2021 215495 UTILITY CONSULTANTS INC LAB SAMPLE TESTING - WWTP 646.00 06/08/2021 215496 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 19,359.90 06/08/2021 215497 VI KING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 628.55 06/08/2021 215498 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 950.25 06/08/2021 215499 VON HANSON'S SNACKS INC CONCESSION SUPPLIES - MULTIPLE DEPTS 350.37 06/08/2021 215500 WACONIA TREE FARMS TREES - STREETS 325.00 06/08/2021 215501 WASTE MANAGEMENT OF WI -MN REFUSE DISPOSAL FEES TO LANDFILL 18,138.96 06/08/2021 215502 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 1,097.67 06/08/2021 215503 WEGSCHEID, ZACHARY REIMB: SAFETY FOOTWEAR - PARKS 175.00 06/08/2021 215504 WEISENBERGER, OWEN REIMB: SAFETY FOOTWEAR - PARKS 175.00 06/08/2021 215505 WILSON'S NURSERY INC TREES -STREETS 3,200.50 06/08/2021 215506 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 4,635.40 06/08/2021 215507 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 2,412.11 06/08/2021 215508 WM MUELLER & SONS ASPHALT & STREET REPAIRS - STREETS 39,508.03 06/08/2021 215509 WOLD ARCHITECTS & ENGINEERS NEW POLICE FACILITY: THRU 5/31/21 9,617.05 06/08/2021 215510 WOLF BRONZE LLC 2021 SCULPTURE STROLL 1,000.00 06/08/2021 215511 ZEP SALES AND SERVICE ZEP FLASH CLEANER - HATS 92.65 Total - Check Disbursements: $ 1,114,262.42 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Discussion on Council Vacancy and Procedure Needed to Fill the Vacancy Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 6/8/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff would like to have a conversation with the Council on the process needed to fill the soon -to -be vacancy on the City Council. Discussion will be had on the process to permanently replace the position and staff will need some guidance from the Council on how you would like to go about filling the vacancy on an interim basis. Please see the attached memo in regards to this agenda item. BOARD ACTION REQUESTED: No Action Needed. Discussion only. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A u HUTCHINSON A CITY ON PURPOSE. MEMO To: Mayor & City Council From: Matt Jaunich, City Administrator Date: 6/8/21 Re: City Council Vacancy As you are all aware, council member Begnaud is expected to announce his resignation from the City Council in the near future due to a change of residency. While a formal resignation has not yet been received, staff wanted to begin preparing the City Council for the vacancy now as there are several steps that need to take place to eventually fill the vacancy on a temporary and permanent basis. This memo has been put together to help guide the discussion on Tuesday and to prepare everyone for the steps that will have to be taken moving forward. City Charter When it comes to a vacancy on the city council, the City Charter states the following: Section 2.09. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of expiration of the term of any elective officer without an elected successor, the failure of any elective officer to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, removal from the City, continuous absence from the City of more than three months, con vict/on of a felony of any such elective officer whether before or after such qualification, or by reason of the failure of any elective officer without good cause to perform any of the duties of membership in the council for a period of three months In each such case the council shall by resolution declare such vacancy to exist and shall forthwith anoint an eligibleyerson to fill the same. In the case of a tie vote in the council, the mayor shall make the appointment In the event the unexpired term of the vacant seat is one year or less such appointee shall complete the unexpired term. In the event the unexpired term of the vacant seat exceeds one Lear a special election shall be held on the earliest date permitted under Minnesota law to fill the remainder of the vacancy. The city administrator shall give published notice of such special election in the official newspaper of general circulation, at least 30 days prior to said special election. u HUTCHINSON A CITY ON PURPOSE. Process to Fill Vacancy The process to fill the vacancy begins once a formal resignation notice is submitted to the City Administrator/City Council. Upon receiving the resignation notice, the City Council will then take a formal action to adopt a resolution that officially declares that a vacancy exists or will exist depending on when the resignation is effective. Upon declaring that a vacancy exists, the Council can then begin the process of filling the vacancy. Filling the vacancy will be done through a two-step process. With council member Begnaud's term remaining being longer than one year, step one means that a special election will have to be held to fill the remainder of the term. With where we are at in the year, the earliest we can hold a special election would be November 2, 2021. If not November 2, then it would have to take place on the second Tuesday in February, 2022. With the special election not being able to take place until November at the earliest, step two means that the City Council will have to select a process to appoint someone to fill the vacancy until the special election can be held. This "interim" individual would serve on the council until the special election takes place and election results are canvassed by the City Council and the individual is sworn into office. In regards to filling the vacancy on an interim basis, our City Charter notes that is the responsibility of the full city council. This is a little bit different then other appointments in which the Mayor brings forth a name. The Charter specifically notes that it is the responsibility of the council to appoint an eligible person to fill the vacancy. The Mayor only makes the appointment in the case there is a tie vote of the council. Timeline Upon receiving a formal resignation notice from council member Begnaud, the following timeline would take place to fill the vacancy. June/July — City Council adopts a resolution to declare that a vacancy exists. (This could take place at the June 22, July 13 or July 27 city council meeting, or at a special meeting of the council) June/July — City Council begins the process to fill the vacant city council position on an interim basis. June/July — Interim council person assumes position on the city council at the earliest time convenient for the city council. (Sometime after council member Begnaud's official last day on the council) July 27 — August 10 — Candidate filing period begins for a November 2 Special Election. (Filing period must occur 84-98 days before the election date) u HUTCHINSON A CITY ON PURPOSE. August 20 — Notice of a special election provided to the County Auditor. (Last day to provide notice of a special election to county auditor for a November 2 election) September 17 — November 1 — Absentee voting takes place for a November 2 election. (Absentee voting period is 45 days before election date) September 29 — Notice of election published in newspaper for November 2 election (notice of special election must be published 30 days prior to election date) November 2 — Special Election takes place at Rec Center November 5-12 — Canvass election results and swearing in of newly elected council member If we are unable to meet some of these dates, the special election would have to get moved back and which time a special election would occur in February of 2022. Next Steps Nothing can officially be done until a formal resignation is received. However, staff would like the council to begin thinking about how you are going to fill the vacant position on an interim basis. As noted in the City Charter, this is a decision to be made by the full council. My suggestion would be that you consider having interested candidates fill out a 'City Council Interest Form" and have that due by a certain date. We've included a sample form as a starting point. Depending on what you receive for interested candidates, you could conduct a round of interviews or simply move forward with an appointment. Whatever is your desire. At the end of the day, the process to fill the vacancy is a council decision. My recommendation would be that whatever process you choose to proceed with is done with transparency to the public. There are other ways to go about filling this vacancy and those can be discussed on Tuesday. If you need any other information in advance of Tuesday's council meeting, please let me know. Matt HUTCHINSON A CITY ON PURPOSE. _1l_I-hYl�J To: Mayor & City Council From: Matt Jaunich, City Administrator Date: 6/8/21 Re: City Council Vacancy As you are all aware, council member Begnaud has officially announce his resignation over the weekend from the City Council, effective July 16, due to a change of residency. Noting the effective date of that resignation, staff wanted to begin preparing the City Council for the vacancy now as there are several steps that need to take place to eventually fill the vacancy on a temporary and permanent basis. This memo has been put together to help guide the discussion on Tuesday and to prepare everyone for the steps that will have to be taken moving forward. Ci Charter When it comes to a vacancy on the city council, City Charter sections 2.09 and 4.02 state the following: Section 2.09. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of expiration of the term of any elective officer without an elected successor, the failure of any elective officer to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, removal from the City, continuous absence from the City of more than three months, conviction of a felony of any such elective officer whether before or after such qualification, or by reason of the failure of any elective officer without good cause to perform any of the duties of membership in the council for a period of three months. In each such case the council shall by resolution declare such vacant to exist and shall forthwith appoint an elli ible person to All the same. In the case of a tie vote in the council the ma or shall make the a ointment. In the event the unex fired term of the vacant seat is one ear or less such a o/ntee shall tom lete the unexpired term, In the event the unex ired term of the vacant seat exceeds one year. a s edal election shall be held on the earliest date permitted under Minnesota law to fill the remainder of the va0gc1l. The city administrator shall give published notice of such special election in the official newspaper of general circulation, at least 30 days prior to said special election. R HUTCHINSON A CITY ON PURPOSE. Section 4.02. SPECIAL ELECTIONS. The council may by resolution order a special election and provide all means for holding it. Except as provided in Section 2.09, the city administrator shall give at least two weeks' published notice of a special election. The procedure at such election shall conform as nearly as possible to that prescribed for other City elections, including a primary municipal election if an elective office is to be filled at the special election. Special elections shall be held on those dates permitted by Minnesota law, In the event that there is only one official candidate on the ballot for the vacant council seat, the special election for the council seat may be canceled by the city council on its own motion pursuant to M.S. 205.IOf SOW. 6 and that candidate shall be appointed to serve the remainder of the unexpired term for the vacant council seat. Process to Fill Vacancy The process to fill the vacancy begins once a formal resignation notice is submitted to the City Administrator/City Council. Upon receiving the resignation notice, the City Council will then take a formal action to adopt a resolution that officially declares that a vacancy exists or will exist depending on when the resignation is effective. Upon declaring that a vacancy exists, the Council can then begin the process of filling the vacancy. Filling the vacancy will be done through a two-step process. With council member Begnaud's term remaining being longer than one year, step one means that a special election will have to be held to fill the remainder of the term. With where we are at in the year, the earliest we can hold a special election would be November 2, 2021. If not November 2, then it would have to take place on the second Tuesday in February, 2022. With the special election not being able to take place until November at the earliest, step two means that the City Council will have to select a process to appoint someone to fill the vacancy until the special election can be held. This "interim" individual would serve on the council until the special election takes place and election results are canvassed by the City Council and the individual is sworn into office. In regards to filling the vacancy on an interim basis, our City Charter notes that is the responsibility of the full city council. This is a little bit different then other appointments in which the Mayor brings forth a name. The Charter specifically notes that it is the responsibility of the council to appoint an eligible person to fill the vacancy. The Mayor only makes the appointment in the case there is a tie vote of the council. Timeline With having received a formal resignation notice from council member Begnaud (received June 5, effective July 16), the following timeline would take place to fill the vacancy. H UTCH I NSON A CITY ON PURPOSE. June 22 — City Council adopts a resolution to declare that a vacancy exists. (The. vacancy would become effective on July 16) June 23 — City Council begins the process to fill the vacant city council position on an interim basis. July 16 — Interim council person assumes position on the city council at the earliest time convenient for the city council. (It could be later than this depending on when the council decides to fill the interim position) July 27 — August 10 — Candidate filing period begins for a November 2 Special Election. (Filing period must occur 84-98 days before the election date) If only two candidates file for office, a special election will take place on November 2. If more than 2 file for office, a primary election will have to be held on November 2 with the special election to take place on February 8, 2022 If there is only one candidate, then the Council can cancel the special election and simply appoint that individual. August 20 — Notice of a special election provided to the County Auditor. (Last day to provide notice of a special election to county auditor for a November 2 election) September 17 — November 1 — Absentee voting takes place for a November 2 election. (Absentee voting period is 45 days before election date) September 29 — Notice of election published in newspaper for November 2 election (notice of special election must be published 30 days prior to election date) November 2 — Special Election takes place at Rec Center November 5-12 — Canvass election results and swearing in of newly elected council member If November 2 becomes the Primary Election, the Special Election would be held on February 8, 2022. (Absentee voting would take place 45 days before election date) Next Step With a formal resignation now being received, staff would like the council to begin thinking about how you are going to fill the vacant position on an interim basis. As noted in the City Charter, this is a decision to be made by the full council. My suggestion would be that you consider having interested candidates fill out a City Council Interest Form and have that due by a certain date. We've included a sample form as a starting point. Depending on what you receive for interested candidates, you could conduct a round of interviews or simply move H UTCH f NSON A CITY ON PURPOSE. forward with an appointment. Whatever is your desire. At the end of the day, the process to fill the vacancy is a council decision. My recommendation would be that whatever process you choose to proceed with is done with transparency to the public. There are other ways to go about filling this vacancy and those can be discussed on Tuesday. If you need any other information in advance of Tuesday's council meeting, please let me know. Matt u HUTCHINSON A CITY ON PURPOSE. CITY COUNCIL INTEREST FORM www.ci.hutchinson.mn.us Fax # (320) 234-4240 Hutchinson City Center, 111 Hassan St. SE, Hutchinson MN Phone # (320) 234-5650 Name: Address: Home Phone #: Work Phone #: Cell Phone #: Email Address: Occupation: Place of Employment: Educational Background: Number of years as Hutchinson resident: Explain why you are interested in serving on the Hutchinson City Council (attach additional pages if necessary): Describe any prior/current experience that may relate to serving on the City Council; such as in the areas of planning, community involvement, organizational and strategic planning, policy development, programming, collaborate decision making and public finance (attach additional pages if necessary): -OVER- Are you interested in running for the City Council seat at the special election in November 2021? ❑ Yes ❑ No List other municipal boards and/or committees you have served (attach additional pages if necessary) Years Served 1.) to 2.) to 3.) to 4.) to Affirmation of Eligibility to Serve - I swear (or affirm) that this is my true name or the name by which I am generally known in the community. I also swear (or affirm) that: ■ 1 am eligible to vote in Minnesota; ■ 1 have not filed for the same or any other office at the upcoming primary or general election (except as provided in M.S. 20413, Subd. 1 (2)); ■ 1 am, or will be on assuming office, 21 years of age or more; ■ 1 will have maintained residence in this district for at least 30 days before being appointed; ■ If a major political party candidate, I either participated in the party's most recent precinct caucuses or intend to vote for a majority of that party's candidates at the next general election; and ■ 1 meet any other qualifications for the office prescribed by law. Signature: Date: Subscribed and sworn to before me this day of 12021. Notary public or other officer empowered to take and certify acknowledgement Complete and return by : Melissa Starke City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Melissa Starke From: Matt Jaunich Sent: Monday, June 7, 2021 9:05 AM To: Chad Czmowski; Dave Sebesta; Mary Christensen Cc: Melissa Starke; Marc Sebora Subject: FW: Letter of Resignation Dave, Mary & Chad, Here is Brandon's formal resignation letter that was sent to Mayor Forcier and I over the weekend. Matt From: Brandon Begnaud Sent: Saturday, June 5, 20217:59 PM To: Matt Jaunich <mjaunich@ci.hutchinson.mn.us>; Gary Forcier <GForcier@ci.hutchinson.mn.us> Subject: Letter of Resignation Gary and Matt, It is with a great deal of mixed emotions that I announce my resignation from the City Council of Hutchinson, MN. My final day of service to this great community and to the people of Hutchinson, will be Thursday, July 15, 2021, as we will be closing on our home in Hutchinson on Friday, July 16, 2021. Thank you both for your incredible support and understanding. I am willing to help in any way you desire, to ensure the smoothest transition possible. Thankyoul Brandon B. Sent from my Wad 1 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Calling a Special Workshop Meeting for 4.00 pm on July 13 Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 6/8/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is looking for the City Council to call a special workshop meeting for 4.00 p.m. on July 13. The purpose of the workshop will be to review the Water and Wastewater Rate Study. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:00 p.m. on July 13 to review the Water and Wastewater Rate Study Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Set Council Workshop to review 2020 Audit Report Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 6/8/2021 Application Complete N/A Contact: Justin Juergensen Agenda Item Type: Presenter: Reviewed by Staff ❑� New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: I would like to call for a council workshop on July 27th at 4.30 to review the 2020 audited financial report. Layne Kockelman & Andy Berg from our audit firm Abdo, Eick & Meyers will be here to lead the workshop and also will give a short presentation at the council meeting that night. BOARD ACTION REQUESTED: Set a workshop to review the 2020 Audit Report Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve/Deny Resolution 15317 -- Amending the 2021 Seasonal/Temporary Pay Agenda Item: Grid Department: Administration LICENSE SECTION Meeting Date: 6/8/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City Staff is seeking council approval to amend the 2021 Seasonal/Temporary Pay grid. The amendment would essentially raise our seasonal/temporary pay by $1/hour and would have a financial impact on the city of around $45,000 - $50,000. Staff is seeking this amendment to assist in our recruitment and retention efforts of summer seasonal and temporary staff. Here are some of the reasonings behind this request: - Loss of returning staff (experienced staff) due to shut downs last summer. - COVID has changed the landscape for temporary personnel with layoffs and the resulting extended unemployment benefits. - We are seeing fewer teenagers getting summer jobs for a variety of different reasons - Fast food and other retail places are dramatically increasing their wage scales - Minimum wage in no longer the standard for entry level jobs, which is where a lot of our new hires start - Fewer employees may mean more overtime for those available to work. - An inability to hire a enough staff may result in a reduction of city services and/or programs available to the public While this change in the pay grid won't be an end-all to all of our issues, we are hoping it will assist in enticing more workers to apply and for those we have already hired to stay. BOARD ACTION REQUESTED: Approval of Resolution 15317- Amending the 2021 Seasonal/Temporary Pay Grid Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION 15317 A RESOLUTION AMENDING RESOLUTION 15256 IN REGARDS TO THE 2021 PAY GRID FOR SEASONAL/TEMPORARY POSITIONS WHEREAS, the City Council adopted Resolution 15256 establishing the Seasonal/Temporary Compensation Plan for 2021 on December 22, 2020, a copy of which is attached to this resolution; and WHEREAS, the compensation plan notes that the City Council reserves the right to modify any or all of the components or to vary from any of the components of the plan at its discretion and at any time; and WHEREAS, since adopting the plan, market demands and various other challenges are making it difficult to recruit and retain seasonal/temporary workers in various departments throughout the city; and WHEREAS, city staff is recommending changes to the pay grid to assist in the recruitment and retention of seasonal/temporary employees. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the 2021 Seasonal/Temporary Pay Grid is amended as recommended by city staff of which a copy is attached. FURTHER MORE BE IT RESOLVED, that the changes approved by this resolution go into effect upon the start of the next pay period. Adopted by the City Council this 8 h day of June, 2021. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator 2021 Seasonal Compensation Plan Pay Grid and Position Table 2021 CITY OF HUTCHINSON SEASONAL PAY GRID PROPOSED AMENDMENTS Step 1 Step 2 Step 3 Step 4 Step 5 Pay Grade Minimum Maximum S/T 1 39.98 11.08 3e.25 11.25 39.59 11.50 a 11.75 ff�a 12.00 S/T 2 39.59 11.50 49.75 11.75 3i-99 12.00 {a 12.25 fl�a 12.50 S/T 3 30.75 11.75 3i.09 12.00 3i.25 12.25 3i.59 12.50 3i.75 12.75 S/T 4 3i-99 12.00 3i.25 12.25 3i.59 12.50 3i.75 12.75 33-99 13.00 S/T 5 ii.25 12.25 3i.59 12.50 i i.:7 5 12.75 i2.99 13.00 42.25 13.25 S/T 6 3i.59 32.99 13.00 33y9 33.99 14.00 33.59 14.50 S/T 7 3i.:7 5 12.75 42.61 13.61 13.48 14.48 14.34 15.34 i5..29 16.20 S/T 8 i2.75 13.75 33.69 14.69 44-63 15.63 35-56 16.56 i6..58 17.50 S/T 9 33.75 14.75 44.76 15.76 45.75 16.78 i6.79 17.79 3:7.59 18.80 S/T 10 44-75 15.75 is.84 16.84 i6.93 17.93 i&(A 19.01 3949 20.10 S/T 11 33.75 16.75 46-91 17.91 i8.98 19.08 33.24 20.24 29.49 21.40 S/T 12 2&7-5 21.75 22.29 23.29 23-&3 24.83 25.36 26.36 2-6-. 9 27.90 RESOLUTION NO. 15256 CITY OF HUTCHINSON 2020 SEASONAL / TEMPORARY COMPENSATION PLAN RESOLUTION ADOPTING PAY GRID AND POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 2021 WHEREAS, the City Council has considered the existing classification of seasonal and temporary positions for the City of Hutchinson and the current economic conditions, and; WHEREAS the Minnesota minimum wage for large employers increases to $10.08/hour on January 1, 2021, BE IT RESOLVED, that a Pay Grid and Position Classification Plan are hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from any of the components of the Compensation Plan at its discretion and at any time. Additions to and deletions from the Position Classification Table may be made by management as necessary and without Council action. B. Filina of the Plan Upon adoption of the Resolution, a copy of the Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Seasonal / Temporary Compensation Plan of the City. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following tables are hereby adopted as the City Seasonal /Temporary Position Classification Assignment Table and the Seasonal Pay Grid. 2021 City of Hutchinson Seasonal / Temporary Position Classification Table S/T Positions by Grade S/T 1 Concessions Worker Event Center Attendant Gymnastics Aide PRCE Office Staff Rec Center Attendant Rink/Warming House Attendant Scorekeeper Tournament Worker Admissions/Pool Attendant Any other non -lifeguard employee under 18 (arena, park maint., etc) S/T 2 Lifeguard Skating Instructor * Temporary Liquor Sales Clerk Water/Wastewater Laborer Youth Coach S/T 3 Arena Attendant Bike/Park Patrol Concession Lead Event Center Maintenance Lifeguard - Shift Leader ** Park Maintenance ** Public Works Laborer Rec Center Attendant/Janitor Swimming Instructor S/T 4 Public Works Maintenance Assistant (Forestry/Streets/ Jetter) S/T 5 Parks Seasonal Maintenance Lead Lifeguard Scheduler Seasonal Arena Lead Worker S/T 6 Adaptive Recreation Assistant Youth Head Coach S/T 7 Public Works Intern (W/WW/Forestry/Environmental) S/T 8 Engineering Survey Crew Head Lifeguard Seasonal/Temporary Planning/Building Office Worker *** Public Works Maintenance Specialist *** Parks Maintenance Specialist S/T 9 Arena Attendant/HVAC Mechanic S/T 10 S/T 11 Lifeguard Supervisor Public Works Equipment Operator (CDL) Swimming Supervisor Tournament Coordinator S/T 12 Aquatic Center Manager * Compensation for temporary liquor sales clerk is $13.00/hour based on market demand. (2020) ** Positions are primarily mowing or performing building/grounds maintenance. (parks/airport/ cemetery) *** Positions truly support and perform duties similar to or with the full time maintenance employees. Attachment A 2021 CITY OF HUTCHINSON SEASONAL PAY GRID Step 1 Step 2 Step 3 Step 4 Step 5 Pay Grade Minimum Maximum S/T 1 10.08 10.25 10.50 n/a n/a S/T 2 10.50 10.75 11.00 n/a n/a S/T 3 10.75 11.00 11.25 11.50 11.75 S/T 4 11.00 11.25 11.50 11.75 12.00 S/T 5 11.25 11.50 11.75 12.00 12.25 S/T 6 11.50 12.00 12.50 13.00 13.50 S/T 7 11.75 12.61 13.48 14.34 15.20 S/T 8 12.75 13.69 14.63 15.56 16.50 S/T 9 13.75 14.76 15.78 16.79 17.80 S/T 10 14.75 15.84 16.93 18.01 19.10 S/T 11 15.75 16.91 18.08 19.24 20.40 S/T 12 20.75 22.29 23.83 25.36 26.90 Adopted by the City Council this day of 2020. ATTEST: Matthew Jaunich, City Administrator Attachment B Gary Forcier, Mayor RESOLUTION NO.15318 RESOLUTION SUPPORTING CAPITAL IMPROVEMENTS AT THE HUTCHINSON AREA TRANSPORTATION SERVICES BUILDING, A SHARED FACILITY WITH CITY OF HUTCHINSON, MCLEOD COUNTY AND THE MINNESOTA DEPARTMENT OF TRANSPORTATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS, the City of Hutchinson recognizes the importance, value and benefits of its partnership with McLeod County and the Minnesota Department of Transportation for the Hutchinson Area Transportation Services facility (HATS facility); and WHEREAS, the partner agencies have invested significant resources to construct, develop and expand the facility since its inception in 1996, with office area expansions by the Minnesota Department of Transportation and McLeod County Public Works and vehicle/equipment storage facilities by all agencies; and WHEREAS, the City of Hutchinson, by agreement, is the fiscal agent for the HATS facility and recognizes the need to construct a tempered vehicle/equipment storage building and improve fueling facilities; and WHEREAS, the City of Hutchinson supports construction of these improvements at the HATS facility; and WHEREAS, the City of Hutchinson has committed to utilize internal funds for interior improvements following the construction of tempered vehicle/equipment storage and fueling facility improvements from fund balances; NOW, THEREFORE, BE IT RESOLVED that the Hutchinson City Council does hereby agree that the improvements to the HATS facility are needed to improve transportation services to the region's population; and BE IT ALSO RESOLVED that the Hutchinson City Council does hereby support the use of funds to address project components including predesign, design, engineering, and construction of a tempered vehicle/equipment storage building and improvements to the facility's fueling site. Adopted by the Hutchinson City Council this 8th day of June, 2021. Mayor, Gary Forcier City Administrator, Matt Jaunich Library Board Meeting April 26, 2021 The meeting was held over ZOOM, due to COVID 19 restrictions. Members Present: Carolyn Ulrich (President), Mary Christensen, Jared Golde, Margaret Hoffman, Kay Hultgren, Julie Lofdahl, and Katy Hiltner, Ex-officio. Excused: Dianne Wanzek Minutes from the March 22, 2020, meeting were reviewed and approved. Old Business: Program Updates: 1. Book Spine Poetry Contest: 2 submissions have been received thus far. 2. Bookmark Design Contest for the summer reading program: 53 votes so far. A Nancy Drew activity is planned for April. 3. Summer Reading Prep: Rachelle has sent information about summer activities to schools and day cares. Katy plans to contact Lisa Bergh at Hutchinson Center for the Arts about coordinating an adult activity. HCVN will film this summer's outdoor Story Hours. New Business: 1. Board Term Renewals: Margaret and Dianne will continue on board. Katy is waiting for city information/input. 2. Library Service Hours: Beginning May 3, hours of service will change to bring Hutchinson in line with PLS. Curbside, express browsing, and computers will have the same hours as the library (computer time will end 1/2 hour earlier to allow for cleaning). 3. 2020 PLS Year in Review: Board members received a chart with a summary of activities and statistics for the entire PioneerLand System. 4. Potential Summer Hiring of a LA I: Katy is waiting to see which past staff (college student(s) ) return(s) to work at the Library. 5. PLS Board: Jared reported that most of the meeting was spend on the audit, with highlights being a surplus of funds to rollover and possible additional funds coming from the state government. It was deemed a clean audit. 6. Library Buzz: Kay: Unsheltered (F) by Barbara Kingsolver Julie: An Altar in the World (NF) by Barbara Brown Taylor Jared: Behave (NF) by Robert M. Sapolsky Margaret: The Luckiest Man: Life with John McCain (NF) by Mark Salter Mary: Best Garden Plants for Minnesota (NF) Katy: Early Morning Riser (F) by Katherine Heiny Carolyn: Annapurna (NF) Carolyn read 2 books with this title, by two different authors, about expeditions to climb this mountain. March Donations and Grants: American Legion Auxiliary Book Memorial (Joanne M Olsen) 20 Abby Dahlquist Memorial(s) 100 Donation (Kathleen McGraw) 20 Total $140 Next Meeting: May 24, 2021, @ 4:30 pm, via ZOOM Minutes submitted by Kay Hultgren, Secretary EDA Board Meeting Hutchinson Event Center 11:30 AM Wednesday, April 28t', 2021 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Daron Vanderheiden Chad Czmowski Mary Christensen Jeremy Carter Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Newcomb, EDA Program Manager I. Call to Order Meeting called to order at 11:30 AM. II. Review Agenda III. Review Minutes a. 103 March 17t' Finance Team meeting M/S/P: Stearns, Czmowski to approve the minutes as written March 24t'' EDA Board Meeting M/S/P: Block, Christensen to approve the minutes as written. Economic Development Authority Financial Summary as of March 2021 Operations Cash Available $99,962 Reserved $56,736 Unreserved $36,987 Economic Development Loan Fund Cash Available $112,508 Ashwill Industries Balance $2,844 Zephyr Wind Services $85,213 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Advances to other funds (Enterprise $264,794 Center) Downtown Revolving Loan Fund Cash Available $562,486 Loans Receivable $236,192 Capital Assets $201,329 Total Assets $1,122,355 MIF Loan Fund Cash Available $5,391 MOXY Loan Receivable $13,098 Enterprise Center Fund Cash Available $16,869 SHOPKO TIF District (TIF 4-5) Cash Available $194,844 Interfund Loans Receivable $483,475 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $333,863 Passed unanimously. Passed unanimously IV. Review of EDA Financial Statements Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table) M/S/P: Stearns, Vanderheiden to approve the financial report as presented. Passed unanimously. V. Director's Report A. Marketing Plan: FB = 555, T = 98, Facebook updates = 21, Twitter updates = 21, Website updates = 3 B. Business recruitment / expansions — Staff provided an update on recent prospects and ongoing conversations. C. Enterprise Center Update — still working out insurance, Innovative Foam is up and running. Laser Dynamics is busy. D. Franklin House update — Hazardous Materials assessment is complete, next step is to get quotes for the removal of the hazardous material. E. Franklin & 3rd Avenue Redevelopment Project updates — developer plans to finish up his current project in town and then move on to these. Franklin St project is looking at being a 2022 project, hopefully we hear back from FEMA on grant application in September. Purchase agreement and development agreement are drafted. Need a development agreement signed by August 315t to meet requirements for the TIF district. 31 Avenue redevelopment will potentially take place in 2023. F. Hay Land Improvements — 5th Avenue lot has been planted with hay, North Benjamin Ave lots were tilled and seeded due to ruts and low yield. Should increase hay land revenue going forward. G. Solar Project — Approved by HUC and City Council, construction could start mid -late summer. H. Employment Trends / Employer Census / Bobcat Expansion — labor force numbers are down 3.4% in Hutchinson, 3.7% in McLeod County. Unemployment as of January of 2021 sits at 5.2% in Hutchinson and 5.7% in McLeod County. Discussion on the employment census taken in 2018 and 2021. 85-94 workers are needed right now for those manufacturers. The Bobcat expansion in Litchfield is done, they are looking for 160 workers. Discussion on a conference likely to be held this summer with HR Directors from manufacturers in town to leverage TigerPath. I. McLeod County Economic Development — Strategic Planning Process complete on June 8th. EDA staff job description is done, looking to hire someone mid -summer. J. HWY 212 Project Groundbreaking on May 4th (Carver to Cologne) — new 4-lane HWY to break ground on May 4th. Construction complete in October 2022. K. NE Development Study / Industrial Park Phasing — The City is contracting with SEH and discussing layout options for utilities and streets at the corner of HWY 7 & 22. EDA to start conversations on expanding the industrial park. L. Jump -Start Downtown — 13 entries, selection committee narrowed it down to 6 for round 2. Business plans are due May 215t M. Civil Air Patrol Project — Site plan shown for Civil Air Patrol, they are working through the planning process, looking like late summer/early fall for start of construction. N. MNSCU & Ridgewater College Enrollment Trends — Discussion on the projected decline in enrollment for both entities and what that means for those schools. O. Veterans Business Outreach Center (VBOC) — an organization funded by SBA, currently there is no office in Minnesota for VBOC, they help veterans start their own businesses. Plan is to coordinate office time for them in the same office as the SBDC at the Enterprise Center, with Hutchinson being the only such location in Minnesota. P. Shopko Building — purchased by a developer, there are plans lined up for the property. Right now, they are in the feasibility phase to determine if their ideas will work. VI. Consider Revision of HutchCobble LLC Job Goals ■ When this project was taking place, a soil conditions TIF district was established with a job creation goal of 11.5 FTE. ■ They will not reach that goal in the timeframe they have. ■ Suggestion is to revise the job creation goal to 7 FTE, rationale is that when this project was taking place the main focus was adding tax base to the community and redeveloping that area. Employment was not a big driver of this project. ■ Staff to go back to the developer for a formal request and financials. ■ Will bring back next month VII. Enterprise Center Landscaping Project $2,000 • The area west of the parking lot is a big weed patch, it was never landscaped after construction of the Enterprise Center. • Plan is to add topsoil, grade the area, and plant grass. • Funding to come from the MIF loan fund. M/S/P: Block, Vanderheiden to approve funds for the landscaping project, not to exceed $2,000. Passed unanimously. Vill. Grant & Loan Program Applications Siqn & Awning Grant Program Flank Steakhouse — Vincent Maertz $2,000 14 Main Street South M/S/P: Czmowski, Stearns to recommend approval for the sign & awning grant in the amount of $2,000. Passed unanimously. Facade Improvement Matching Grant Olita Gifts & Goods — Jill Haas 3 Main Street North $2,075 M/S/P: Christensen, Block to recommend approval for the fagade improvement grant in the amount of $2,075. Passed unanimously. IX. Other Business — NONE X. Set Next Meeting — 11:30 AM Wednesday, May 26t'', 2021 XI. Adjourn — With no further business to attend to the meeting adjourned at 12:40pm. Respectfully Submitted, Madison Newcomb EDA Program Manager