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cp05-25-21HUTCHINSON A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, May 25, 2021 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, May 25, 2021, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • ANNUAL BUDGET KICK-OFF WORKSHOP Matthew Ja ,City Adrnini for DATED: May 19, 2021 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MAY 25, 2021 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Workshop Meeting of May 11, 2021 (b) Regular Meeting of May 11, 2021 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 15313 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Southfork Ridge Fourth Addition with Favorable Planning Commission Recommendation (b) Consideration for Approval of Resolution No. 15314 — Resolution Adopting Findings of Fact and Reasons for Approval of a Condition Use Permit to Remodel/Renovate Park Elementary School Located at 100 Glen Street SW, Independent School District 423, Applicant, with Favorable Planning Commission Recommendation (c) Consideration for Approval of Resolution No. 15316 - Resolution for Authorization to Execute MnDOT Grant Agreement for Federal Airport Expenses Reimbursement (d) Consideration for Approval to Purchase SplendorGroTM & WonderBlendTM Bag Film CITY COUNCIL AGENDA - May 25, 2021 (e) Consideration for Approval of Professional Services Agreement with HKGI, Inc. (Growth Planning Study) (f) Consideration for Approval of Dairy Day Celebration on August 14, 2021 (g) Consideration for Approval of Relay for Life Event Being Held August 2 & 3, 2019 (h) Consideration for Approval of Issuing Short -Term Gambling License to Hassan Valley Lodge 9109 on September 25, 2021 (i) Consideration for Approval of Taxi License Renewal for Erickson Acres Carriage Company LLC 0) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. 9. APPROVE/DENY RESOLUTION NO. 15315 — ADOPTING A TAX ABATEMENT AND AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION TAX ABATEMENT BONDS 10. 1 sT AVENUE NE IMPROVEMENTS PROJECT (LETTING NO. 10, PROJECT NO. 21-10) 1. Approve/Deny Resolution No. 15311 - Resolution Ordering Improvement and Preparation of Plans and Specifications 2. Approve/Deny Resolution No. 15312 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids COMMUNICATIONS. REOUESTS AND PETITIONS purpose o this portion o the agen a is to provi e the Councilwith information necessary to craft wise policy. Ides items like monthly or annual reports and communications from other entities.) 11. HUTCHINSON HUSKIES PRESENTATION OF PLANS FOR A NEW GRANDSTAND AT VMF DAVE MOONEY BASEBALL COMPLEX 12. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY YEAR END REPORT UNFINISHED BUSINESS NEW BUSINESS 13. APPROVE/DENY MOVING CITY COUNCIL MEETINGS FROM VIRTUAL TO BACK IN PERSON GOVERNANCE (The purpose o t tis portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 2 CITY COUNCIL AGENDA May 25, 2021 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) City of Hutchinson Financial Report and Investment Report for April 2021 b) Hutchinson Housing & Redevelopment Authority Board Minutes from April 20, 2021 MISCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL WORKSHOP WITH HISTORIC HUTCHINSON MEETING MINUTES TUESDAY, MAY 11, 2021 - 4:00 PM CITY CENTER — COUNCIL CHAMBERS Call to Order 1. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Brandon Begnaud, Chad Czmowski, and Dave Sebesta. Others present in the Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City Attorney, and Jim Fahey, Historic Hutch. 2. Welcome/Introductions Matt Jaunich welcomed everyone and introduced Jim Fahey representing Historic Hutch. 3. Background of Historic Hutch a. Type of Organization b. Board Members c. Involvement/Investment within the Community Mr. Fahey provided the history of Historic Hutch. Historic Hutch started as an arm of the Convention & Visitors Bureau but is now its own non-profit, 501(c)3. Historic Hutch is operated by a board of directors and is really involved and invested in the community. Early projects of the organization included property signs, trolley tour, first gala at Stepping Stone to raise funds and were looking for a restoration project which ended up being the Quast billboard. The next restoration project taken on was the Harrington -Merrill House in 2001. Mr. Fahey provided detail on the restoration that has taken place thus far which has totaled $260,000. 4. Partnerships with the City 5. Historic Hutch Projects within the Community a. Harrington -Merrill House b. Depot Project c. Historic Episcopal Church Project d. Other Projects Mr. Fahey provided information on other projects that Historic Hutch has taken on in the community including the Depot, Historic Episcopal Church ($97,750 in restoration), State Theater, other small projects around the Harrington -Merrill House, purchase of banners, the graffiti project at the Depot, the carriage house at the Harrington -Merrill House ($31,000 in restoration) and the Seth Thomas Clock outside Hager Jewelry on Main Street ($30,000 in restoration). Mr. Fahey also spoke about other activities of Hutch Historic such as 120 tours, walking tour brochures, 100 historic characters, five galas, four theater productions, Popcorn in the Park, Music in the Park, Haunted Hutchinson and Hidden Hutchinson. $474,250 is the total investment Historic Hutch has provided to the community over the last 20 years. 6. Future Projects? a. Barn Project Mr. Fahey explained that Jay Beytien informed the group many years ago that the old barn from the Harrington -Merrill House was the current group home located on Franklin Street. Coincidentally, the EDA recently purchased the group home with the intention to move/doze it. Mr. Fahey noted that he has recently visited the structure and has confirmed that it is in fact the old barn from the Harrington -Merrill House. The estimated costs for renovation of the structure back to the barn is $35,800. Mr. Fahey also shared the plan to recreate the estate landscape at the Harrington -Merrill House which includes moving the barn on -site. 7. Future Funding Needs and the Importance of History in Hutchinson Mr. Fahey asked the Council consider discussing finishing the historic church restorations as the remaining costs are about $10,000412,000 and is in demand for weddings for the PRCE to book. In addition, he asked that the Council consider discussing finishing off the costs for the barn restoration as the EDA wants the area cleared by September 2021. 8. Anything Else/Questions? Council Member Sebesta thanked Fahey and Historic Hutch for all of the great work they have done over the 20 years. Fahey spoke about providing tours to the Council and staff in the near future. Fahey also noted that the plan for Harrington -Merrill House is to hold regular interpretive/living history events. He also spoke about the use of the outdoor classroom. Lastly, he spoke of the historical individuals buried in Oakland Cemetery. 9. Adjournment Motion by Sebesta, second by Christensen, to adjourn at 5:00 p.m. Motion carried. HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MAY 11, 2021 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Brandon Begnaud, Chad Czmowski, and Dave Sebesta. Others present in the Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Begnaud, to approve agenda as presented. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 2. INVOCATION — Oak Heights Covenant Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15308 — Resolution Accepting $70.00 Donation from Roger & Mary Mies for Law Enforcement Memorial Park Fund Motion by Czmowski, second by Christensen, to approve Resolution No. 15308. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. PUBLIC COMMENTS (T is is an opportunityor members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Mariah Rolston-Deragon presented before the Council. Ms. Rolston-Deragon spoke regarding the comments received at the last Council meeting in reference to the Resolution that was presented in reference to the mask order. Ms. Rolston-Deragon urged all council members to wear the masks as ordered by the governor's order. Ms. Rolston-Deragon spoke of how the COVID-19 virus has affected her and her loved ones. 6. APPROVAL OF MINUTES (a) Regular Meeting of April 27, 2021 Motion by Christensen, second by Czmowski, to approve minutes as presented. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. CITY COUNCIL MINUTES May 11, 2021 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Sale of Airport Hanger 91790 (b) Consideration for Approval of 2021 Pavement Repairs (c) Consideration for Approval of 2021 Concrete Repairs (d) Consideration for Approval of Minnesota Pottery Festival Event (e) Reappointment of Margaret Hoffinan and Dianne Wanzek to Hutchinson Library Board to April 2024 (f) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Begnaud, to approve consent agenda. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. APPROVE/DENY ISSUING ON -SALE INTOXICATING LIQUOR LICENSE TO FLANK STEAKHOUSE LLC LOCATED AT 14 MAIN STREET SOUTH Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that Flank Steakhouse LLC has applied for an on -sale intoxicating liquor license for anew restaurant being opened at 14 Main Street South. Amanda Maertz and her husband are opening the restaurant in the former Zellas location. No public comments were received. Motion by Czmowski, second by Christensen, to close public hearing. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. Motion by Czmowski, second by Begnaud, to approve issuing on -sale intoxicating liquor license to Flank Steakhouse LLC. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 9. APPROVE/DENY RESOLUTION NO. 15309 - RESOLUTION GIVING PRELIMINARY APPROVAL FOR THE ISSUANCE OF THE CITY'S GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS IN AN AMOUNT NOT TO EXCEED $16,000,000 AND ADOPTING A CAPITAL IMPROVEMENT PLAN FOR CIP BONDS IN 2021 THROUGH 2O25 Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that this item is to discuss financing the new police facility. Nick Anhut, Ehlers & Associates, presented before the Council. Mr. Anhut explained the proceedings for issuing capital improvement bonds to finance the new police facility. The Resolution before the Council provides preliminary approval for issuing General Obligation CIP bonds in an amount not to exceed $16,000,000 and adopts a Capital Improvement Plan for the CIP bonds in 2021 through 2025. Approval of this Resolution will start the 30-day reverse referendum period. Mr. Anhut provided information on 25-year and 30-year debt repayment scenarios. After the expiration of the 30-day 2 CITY COUNCIL MINUTES - May 11, 2021 reverse referendum period staff will return to the Council to finalize the debt issuance which will include the General Obligation Special Assessment Improvement bonds and General Obligation Tax Abatement bonds in addition to the General Obligation CIP bonds. No public comments were received. Motion by Czmowski, second by Begnaud, to close public hearing. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. Motion by Christensen, second by Forcier, to approve Resolution No. 15309. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. purpose of this portion of the agen a is to provi e the Counci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 10. PARKS/RECREATION/COMMUNITY EDUCTION YEAR END REPORT Lynn Neumann, Parks/Recreation/Community Education Director, provided the department's year end report. Information contained in the 2020 report referenced data and activities in Parks and Natural Resources, Burich Arena, Recreation Center/Aquatic Center, Recreation Programs, Community Education, and Event Center/Senior Center/Adaptive Recreation. Ms. Neumann also noted that all restrictions for outdoor aquatic centers are lifted as of May 2021, therefore the aquatic center will be able to function and operate as it was in 2019. Opening day is June 5, 2021. Season passes and discount tickets will be available. Swimming lessons will be offered as well. Ms. Neumann noted that the department is recruiting lifeguards/aquatic center staff. UNFINISHED BUSINESS 11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 21-821 - FRANCHISE AGREEMENT WITH ART'S PLACE Marc Sebora, City Attorney, spoke before the Council. Mr. Sebora explained that at the last Council meeting this ordinance/franchise agreement was reviewed to allow Compass Occasions, dba Art's Place, to use public right-of-way to place tables/chairs, flower planters and other appurtenances for their facility. No changes have been made to the franchise agreement since the last meeting. Motion by Czmowski, second by Begnaud, to approve second reading and adoption of Ordinance No. 21-821. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 12. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 21-822 — AN ORDINANCE AMENDING SECTION 154.024 AND SECTION 154.116 OF CITY CODE REGARDING ENCROACHMENTS AND CONSTRUCTION AND MAINTENANCE OF PARKING LOTS Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that this ordinance contains two zoning amendments pertaining to parking lot requirements for paving and curb/gutter and for yard space encroachments in easement areas. No other comments or changes have been made to the ordinance since the last Council meeting where it was presented. CITY COUNCIL MINUTES May 11, 2021 Motion by Czmowski, second by Christensen, to approve second reading and adoption of Ordinance No. 21-822. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. NEW BUSINESS 13. APPROVE/DENY ESTABLISHING STAFFING LEVELS AND PUBLIC WINDOW HOURS AT NEW POLICE FACILITY Tom Gifferson, Police Chief, presented before the Council. Chief Gifferson explained that the new police facility was designed without a communications center and therefore affected employees will be terminated/laid off no later than September 1, 2021. Chief Gifferson noted that there is a need to retain some communication center personnel to continue to perform ancillary duties currently assigned to communications personnel. Chief Gifferson provided three options for the Council to consider for staffn� levels and public window hours at the new facility. Chief Gifferson is recommending the option to retain two full-time dispatchers and re -assign their job classification to Police Administrative Specialists. This would allow the new facility to maintain public lobby hours 16 hours per day Monday - Friday. When the public window is closed such as overnight and weekends, the facility has designed a "safe room" that patrons can access for safety and where a phone will be available for patrons to locate an officer. Motion by Czmowski, second by Forcier, to approve Option 1 as presented. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 14. APPROVE/DENY RESOLUTION NO. 15310 — RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR WASTEWATER TREATMENT FACILITY HEADWORKS IMPROVEMENTS PROJECT (LETTING NO. 3, PROJECT NO. 21-03) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that two bids were received for this project. The low bidder was identified as Rice Lake Construction Group of Deerwood, Minnesota. The bid came in at $4,138,070.00 which was 15% lower than the final engineer's estimate. The City's Resource Allocation Committee has reviewed the proj ect's total cost and associated funding and have no concerns with implementing these improvements as proposed. Motion by Czmowski, second by Begnaud, to approve Resolution No. 15310. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 15. APPROVE/DENY ENGINEERING SERVICES AGREEMENT WITH NERO ENGINEERING FOR WASTEWATER TREATMENT FACILITY HEADWORKS IMPROVEMENTS PROJECT Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that staff is requesting that the Council approve an engineering services agreement with Nero Engineering to provide project bidding process support and construction administration/inspection. These services will focus on the consultant working day-to-day with the City's contractor to implement the project improvements while staff concentrates on maintaining wastewater treatment facility operations as construction proceeds under normal flow conditions. Motion by Christensen, second by Czmowski, to approve engineering services agreement with Nero Engineering. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 16. APPROVE/DENY SETTING BUDGET WORKSHOP FOR MAY 25, 2021, AT 4:00 P.M. CITY COUNCIL MINUTES May 11, 2021 Motion by Czmowski, second by Begnaud, to approve setting budget workshop for May 25, 2021, at 4:00 p.m. Roll call vote was taken: Christensen— aye; Begnaud— aye; Czmowski— aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. GOVERNANCE (T ze purpose o t zis portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, po icy development and governance process items.) 17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from March 22, 2021 MISCELLANEOUS 18. STAFF UPDATES Tim Gratke — Mr. Gratke noted that, like the PRCE Department, the wastewater treatment facility/water treatment facility is also looking for summer seasonal employees. Tom Gifferson — Chief Gifferson spoke about upcoming special events and how they relate to mask mandates that will be in effect until the order is lifted. 19. COUNCIL/MAYOR UPDATE Mayor Forcier — Mayor Forcier noted that the Veterans' group is distributing poppies. The red poppy is a nationally recognized symbol of sacrifice worn by Americans since World War I to honor those who served and died for our country in all wars. It reminds Americans of the sacrifices made by our veterans while protecting our freedoms. Wear a poppy to honor those who have worn our nation's uniform. Mayor Forcier noted that he was provided poppies to distribute and they are at the City Center for staff and members of the public. ADJOURNMENT Motion by Christensen, second by Czmowski, to adjourn at 6:50 p.m. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 5 cR HUTCHINSON CITY COUNCIL "W HSON Request for Board Action ON PURPOSE. Consideration of Final Plat of Southfork Ridge Fourth Addition Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 5/25/2021 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The applicant has submitted the final plat for the development of 19 slab on grade lots for single-family homes on Southfork Outlot C. Please recall that the street that services the development is a private street and water, sewer, and storm sewer utilities are also private. BOARD ACTION REQUESTED: Approval of Final Plat. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15313 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A FINAL PLAT FOR SOUTHFORK RIDGE FOUTH ADDITION. FACTS 1. Bonneville Land & Cattle LLC is the owner of 1400 Southfork Dr SE; and, 2. The subject property is legally described as: Outlot C Southfork Ridge 3. Bonneville Land & Cattle LLC has applied for a nineteen -lot final plat, located at 1400 Southfork Dr. SE, Hutchinson, MN, to be known as Southfork Ridge Fourth Addition. 4. The Planning Commission met on May 18, 2021 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. City Staff needs to give final approval of Association Documents and Covenants. b. A roadway easement shall be dedicated to the Association for the roadway in the development. c. Parking will be allowed on the inside of the street, excluding the area adjacent to the radius. d. Final Plat is recorded with McLeod County within 180 days of approval. The City Council of the City of Hutchinson reviewed the request at its meeting on May 25, 2021 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the final plat of Southfork Ridge Fourth Addition subject to the following findings and conditions: a. City Staff needs to give final approval of Association Documents and Covenants. b. A roadway easement shall be dedicated to the Association for the roadway in the development. c. Parking will be allowed on the inside of the street, excluding the area adjacent to the radius. d. Final Plat is recorded with McLeod County within 180 days of approval. APPLICABLE LAW 6. The final plat request meets the following standards as required in Sections 153.050—153.051 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the final plat for Southfork Ridge Fourth Addition is approved. Adopted by the City Council this 25th day of May, 2021. Findings of Fact — Resolution # 15313 Southfork Ridge Fourth Addition Final Plat Page 2 ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: May 14, for May 18, 2021, Planning Commission Meeting Application: CONSIDERATION OF FINAL PLAT OF SOUTHFORK RIDGE FOURTH ADDITION. Applicant: BONNEVILLE LAND AND CATTLE LLC, GUS WURDELL, APPLICANT FINAL PLAT OF SOUTHFORK RIDGE FOURTH ADDITION Brief Description The applicant has submitted the final plat for the development of 19 slab on grade lots for single-family homes on Southfork Outlot C. Please recall that the street that services the development is a private street and water, sewer, and storm sewer utilities are also private. Nu " Indicates property described in this notice ' * 1389 �, Final Plat Southfork Ridge 4th Addition Planning Commission — 5-18-21 Page 2 GENERAL INFORMATION Existing Zoning: R-3 — Planned Development District Property Location: Outlot C — Southfork Addition Lot Size: 4.09 Acres Existing Land Use: Vacant Adjacent Land Use And Zoning: R-3 PD — single family homes and twin homes. Comprehensive Land Use Plan: Medium Density Residential Neighborhood Zoning History: Originally Platted in 2004. Applicable Regulations: City Code of Ordinances Sections 153.35—153.51 and 154.175 Transportation: The property will be accessed off the private street off Southfork Drive SE. Physical Characteristics: The subdivision had been previously developed for townhomes and was not built on. Analysis: As noted above, this is the Final Plat of Southfork Ridge Fourth Addition. City Staff has reviewed the language of the Association documents and covenants and has sent those comments back to the developer. A roadway easement needs to be dedicated to the Association that overlays the current roadway. Currently, the Plat noted drainage and utility easement in this area. The drainage and utility easement can stay in place but a roadway easement dedicated to the Association also need to be noted on the Plat and any associated documents recorded. Recommendation: Staff recommends approval of the Final Plat subject to the following: 1. City Staff needs to give final approval of Association Documents and Covenants. 2. A roadway easement shall be dedicated to the Association for the roadway in the development. 3_ Final Plat is recorded with McLeod County within 180 days of approval. SOUTHFORK RIDGE FOURTH ADDITION ,,,,mr_,.,�E, \ \ �G� � vim,\ .,,.j 13 7Z 1.0 1 9 - -oRa 917_"a8--" 10 14 5 ' t ------------ 9 4 3 6 2 ------- ------ tn a20 cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. CONSIDERATION OF CONDITIONAL USE PERMIT TO REMODEURENOVATE Agenda Item: PARK ELEMENTARY SCHOOL LOCATED AT 100 GLEN ST SW. Department: Planning LICENSE SECTION Meeting Date: 5/25/2021 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: ISD 423 is requesting a conditional use permit to remodel/renovate Park Elementary School located at 100 Glen St. SW, located within the R-2 Zoning District. Schools are listed as conditionally permitted uses within the R-2 Zoning District (154.057 (C). The project proposes to tear down a portion of the existing Park Elementary Building and convert that space to a bus loop area. In addition, the access driveway to the bus loop is proposed to be modified from its existing configuration. Several members of the public spoke regarding this request. Sandy McCormick gave a historical overview the Park and School dynamic. She is not in favor of the school project and wants the land reverted to park land for the portion of the building being torn down. Lucy Clouse also spoke regarding this request and noted she thinks buses could be left to use Grove St. and she thinks the land should revert back to parkland. Steve Cook spoke and gave an overview of his research and noted he is in favor of the school project and that he believes it meets the conditions of the agreement the City and ISD 423 entered into in 2004. Dan Mahon, attorney for Sandy McCormick also spoke and asked Marc Sebora about comments he made back in 2004 regarding the land being converted back into park land. After hearing all of the comments from Staff and the Public, the Planning Commission voted unanimously to recommend approval of the Conditional Use Permit by a vote of 6 - 0. BOARD ACTION REQUESTED: Approval of Conditional Use Permit. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15314 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A CONDITIONAL USE PERMIT TO REMODEL/RENOVATE PARK ELEMENTARY SCHOOL LOCATED AT 100 GLEN ST SW. INDEPENDENT SCHOOL DISTRICT 423, APPLICANT. FACTS 1. Independent School District 423 are the owners of land located at 100 Glen St SW, Hutchinson, Minnesota; and 2. Independent School District 423, has applied for a conditional use permit to remodel/renovate Park Elementary School; and 3. The subject property is legally described as: N412.5' of S478.5' of E264' of North Park, Townsite Hutchinson South Half. 4. The property is located in the R-2 Zoning District. 5_ The request for a conditional use permit is required because of Section 154.057 (C) of the Hutchinson Zoning Ordinance. 6. Following a public hearing on the application, the City of Hutchinson Planning Commission has recommended approval of the Conditional Use Permit on May 18, 2021 with the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the R-2 zoning district and the Zoning Ordinance. C. The Applicant must obtain all necessary permits for any construction that would be needed. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another use requires approval of a new conditional use permit. e. If the use ceases to operate for more than 365 consecutive days the conditional use permit shall be deemed null and void. f. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. g. The agreement between the City of Hutchinson and ISD 423 (document number A-348207) must be followed. h. Ordinance 04-3 1, which is the ordinance granting a Franchise Agreement to ISD 423 for the right to maintain a driveway on public property must be followed. i. Busing operations must cease on Grove St. SW upon the completion of the proj ect. Findings of Fact — Resolution 15314 Conditional Use Permit Park Elementary School 05/25/2021 Page 2 7. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on May 25, 2021 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the R-2 zoning district and the Zoning Ordinance. C. The Applicant must obtain all necessary permits for any construction that would be needed. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another use requires approval of a new conditional use permit. e. If the use ceases to operate for more than 365 consecutive days the conditional use permit shall be deemed null and void. f. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. g. The agreement between the City of Hutchinson and ISD 423 (document number A-348207) must be followed. h. Ordinance 04-3 1, which is the ordinance granting a Franchise Agreement to ISD 423 for the right to maintain a driveway on public property must be followed. i. Busing operations must cease on Grove St. SW upon the completion of the proj ect. APPLICABLE LAW 8. The conditional use permit request meets the following standards as required in Section 154.057 (C) of the City of Hutchinson Municipal Code. (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW Findings of Fact — Resolution 15314 Conditional Use Permit Park Elementary School 05/25/2021 Page 3 The proposed use is desirable and will contribute to the general welfare of the neighborhood in the subject location, as the location has historically been used as a school and education is a service that serves the public interest and contributes to the welfare of the community. 2. The proposed building is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare as the use of the property will remain very similar to the existing use of the property. 3. The proposed use will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable zoning district regulations, just as they are used today. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Independent School District 423, applicant, to remodel/renovate Park Elementary School located at 100 Glen St. SW is hereby approved. Adopted by the City Council this 25th day of May, 2021. ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor r DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: May 13, 2021, for May 18, 2021, Planning Commission Meeting Application: CONSIDERATION OF CONDITIONAL USE PERMIT TO REMODEL/RENOVATE PARK ELEMENTARY SCHOOL LOCATED AT 100 GLEN ST SW. Applicant: ISD 423, BRIAN MOHR CONDITIONAL USE PERMIT APPLICATION ISD 423 is requesting a conditional use permit to remodel/renovate Park Elementary School located at 100 Glen St. SW, located within the R-2 Zoning District. Schools are listed as conditionally permitted uses within the R- 2 Zoning District (154.057 (Q. The project proposes to tear down a portion of the existing Park Elementary Building and convert that space to a bus loop area. In addition, the access driveway to the bus loop is proposed to be modified from its existing configuration. ism rl"�,- _�'-- . -indicates property described in this notice # x WAS I�TN,� fi. 71 F I 12 # /p' T - V7 12' LU I LU " +-f 146 136 ■ 100 „1 D AVE • Conditional Use Permit 100 Glen St SW - School Planning Commission - 5-18-2021 Page 2 GENERAL INFORMATION Existing Zoning: R-2 Medium Density Residential Property Location: Lot Size: Existing Land Use: Adjacent Land Use: Adjacent Zoning: Comprehensive Land Use Plan: Applicable Regulations: 100 Glen St SW. 2.51 Acres School Residential R-2 and C-3 Public/Institutional Section 154.057 (C) Project Overview: ISD 423 is applying for a Conditional Use Permit for a School use in an R-2 Residential Zoning District. The project consists of demolishing a portion of the existing Park Elementary Building and converting that space into a bus loop to accommodate dropping off and picking up students with buses. The access driveway to the bus loop is proposed to be enlarged and rebuilt to accommodate bus traffic. City staff understands buses will no longer load and unload on Grove Street. The City of Hutchinson entered into an agreement with ISD 423 regarding the School use in North Park in 2004. The agreement is attached to this report. City Staff believes all of the requirements of the agreement are met with this proposed project. Additionally, in 2004 the City of Hutchinson granted a franchise agreement to ISD 423, granting the school district the right to maintain a driveway on public property. The franchise agreement is attached to this report. It should be noted that the portion of the building being demolished and the proposed bus loop is located on the 2.5 acres of land that ISD 423 has authority to use for educational purposes. The proposed access driveway needs to be located within the area that the Franchise Agreement set forth in 2004. It appears the proposed driveway location will need to be slightly modified to fit into the Franchise Agreement area. Conditional Use Permit: The Conditional Use Permit (CUP) is required for School uses within the R-2 Zoning District. The proposed use of the site isn't changing, as it is currently a School. A portion of the existing building is being torn down and turned into a bus loop. The access driveway is being widened to accommodate buses. The following are standards for granting a conditional use permit: Conditional Use Permit 100 Glen St SW - School Planning Commission - 5-18-2021 Page 3 (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Conclusion: The proposed use is desirable and will contribute to the general welfare of the neighborhood in the subject location, as the location has historically been used as a school and education is a service that serves the public interest and contributes to the welfare of the community. 2. The proposed building is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare as the use of the property will remain very similar to the existing use of the property. 3. The proposed use will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable zoning district regulations, just as they are used today. Recommendation: Staff recommends the approval of this request to the Planning Commission due to the fact that the applicant's request meets the standards for approving a conditional use permit provided above. If the Planning Commission recommends approval of the applicant's request, staff suggests the following conditions be part of the approval: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the standards of the R-2 zoning district and the Zoning Ordinance. 3. The Applicant must obtain all necessary permits for any construction that would be needed. 4. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another use requires approval of a new conditional use permit. 5. If the use ceases to operate for more than 365 consecutive days the conditional use permit shall be deemed null and void. 6. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 7. The agreement between the City of Hutchinson and ISD 423 (document number A-348207) must be followed. Conditional Use Permit 100 Glen St SW - School Planning Commission - 5-18-2021 Page 4 8. Ordinance 04-391, which is the ordinance granting a Franchise Agreement to ISD 423 for the right to maintain a driveway on public property must be followed. 9. Busing operations must cease on Grove St. SW upon the completion of the project. illll I II I IIII II! IIII I IIII I IIl OFFICE OF COUNTY RECORDER 'ZMWS— MCLEOD COUNTY MINNESOTA� (reserved for recording purpc DOCUMENT NUMBER A-348207 Received from/return to: HUTCHINSON COMMUNITY DEVELOPMENT CC 111 HASSAN STREET S E HUTCHINSON, MN 55350- 2522 CERTIFIED FILED AND/OR RECORDED ON November 24, 2004, AT 11:00:00 AM LYNN ETTE SCHRUPP, COUNTY RECORDER Fees: EQUIPMENT FUND $3.00 SURCHARGE 4.50 GENERAL ABSTRACT 12.00 Total $19.50 AGREEMENT BETWEEN THE CITY OF HUTCHINSON AND INDEPENDENT SCHOOL DISTRICT 423 OF HUTCHINSON, MINNESOTA FOR THE RETURN OF PARK LAND The express intent of this document is to create a long-term mechanism to restore and return the 2.5 acres deeded to the School District to that of its dedicated purpose — parkland. However, in keeping with the long history of public education at North Park, the School District shall be given the opportunity, via this vacation action, to continue to utilize the land for educational purposes until such time that the School District no longer requires the use of the land. VACATION RESTRICTIONS The City hereby vacates that portion of North Park depicted on Exhibit A hereto (the "Property"), subject to the following conditions which shall be recorded in the land records of McLeod County as a Declaration of Restrictions (the "Declaration") on the Vacated Land: 1) Continued School Use a) The School District may continue to use all or a portion of the Property for educational purposes for as long as the School District determines necessary. however, if the School District decides to no longer use the Property and/or no longer occupies the building for educational purposes, the School District shall provide notice of this fact to the city and the City shall accept a conveyance for $1.00 by quitclaim deed of the Vacated Land. 2) Possible Demolition a) If the City decides to demolish all, or a portion of Park Elementary, the School District shall pay for such demolition and associated site cleanup. Any complete or partial demolition shall be commenced within one year from the date that the School District ceases all use of the property and be completed. within a reasonable time frame. If the City determines that partial or complete demolition is not necessary within the one year period, the City shall accept the property "as is" and shall receive no funds from the School District. b) If partial demolition is determined to be the course of action, the School District shall pay for the stabilization of any remaining portion of the building. Stabilization shall be liritfted in scope to repairing to code the openings and other structural intrusions caused during a W 4P 00 O V partial demolition of the building, and constructing any entrances required by code and statute. c) In the event of a partial demolition, there shall be established a "Demarcation Line" separating the responsibilities of any and all costs beyond stabilization as described above. For example, if the 1956 addition in its entirety is razed, the Demarcation Line would be drawn to reflect a reasonable point at which a partial demolition ended, and stabilization began. d) If partial or complete demolition of any building occurs following the transfer from the School District to the City of, consistent with the original plat dedication of North Park, the parcel of land that is underlying the demolished portion of the building shall be re -designated as parkland by the City. Any land that is received from the School District at North Park that is not encumbered with a substantive structure shall also be re -designated as parkland. 3) Future Uses The City agrees to limit any and all future uses of the Park Elementary building to those that shall have a public purpose, APPROVAL The City hereby grants a vacation of the Property. The vacation resolution authorized by the City Council shall contain reversionary language such that, should the property no longer be used for educational purposes, then the property shall return to the City for public or park purposes. The City also hereby grants a franchise to the School District for access from a portion of the Vacated Land to Grove Street (attached as Exhibit C hereto). The officers of the City are hereby directed to execute and deliver to the School District any further documents relating to such franchise rights. 1) The City and School District have entered into this agreement to resolve current Title questions and to ensure that at such time that the School District deems it no longer requires Park Elementary as a School District facility that the land and any other improvements shall become the property of the City of Hutchinson for $1.00. 2) Upon the adoption of this agreement, and within 60 days thereafter, the City shall vacate the park dedication for the Property and shall approve any fair and reasonable franchise agreement(s) required by the School District to facilitate continued use by the School District. The City as required by the School District shall renew such franchise agreement(s) until such time as the School District passes ownership to the City. The School District, by requesting the vacation, hereby forever waives any claim it may have to any other portion of North Park other than the above -described parcel. 3) If at such future date, by a resolution of the Hutchinson Board of Education, the School District determines it no longer requires all, or a portion of its land at North Park, it shall convey to the City that school property in North Park, the City shall accept the conveyance, and it shall A-348207 become the property of the City for $1.00. The School District shall provide all necessary Title documents to the City within 60-days of notification to the City that the School District's. option to transfer ownership to the City is being exercised. BINDING AGREEMENT It is recognized by the parties that the School District may begin a quiet title or other action to establish ownership of the above -mentioned land in the District's name. The City shall not oppose such court action and the District agrees that this agreement and its terms shall always remain binding on the School District. No attempt shall be made by the District to circumvent this agreement or have this agreement declared void or ineffectual by any court. INGRESS, EGRESS AND PARKING The City shall grant a franchise or license to the District for the current accesses to the property and the District shall be allowed to maintain said accesses at its expense. The District shall allow the city to use the entire parking area located at the southeast corner of Glen Street and 1st Avenue SW (specifically described as Lots 9 & 10 of Block 11 South Half City of Hutchinson) for as long as any structure remains standing on the vacated portion of the North Park premises. This parking lot shall be maintained by the City. HUTCHINSON SCHOOL DISTRICT CITY OF HUTCHINSON Dated October 11, 1004 By Its 1 THIS INSTRUMENT WAS DRAFTED BY: Marc A. Sebora, # 0251239 Hutchinson City Attorney III Hassan St. SE Hutchinson, MN 55350 (320) 587-5151 Dated \10 - as - 0L-1 A-348207 "Exhibit All That part of the North Park in the SOUTH HALF OF HUTCHINSON, according to the recorded plat thereof, described as follows: Beginning at a. point 16 rods South of the Northeast corner of the North Park in the Townsite of Hutchinson; thence South 10 rods; thence West 16 rods; thence North 10 rods; thence East 16 rods to the place of beginning, containing 1 acre AND; Beginning at the Southwest comer of Lot previously deeded by W.H. Harrington to School Dist. No. 2, McLeod County and running South to the North line of Lot deeded to M.E. Church Society; thence East to Glen Street; thence North to Southeast corner of school lot aforesaid; thence West to point of beginning, being and containing one and one half acre more of (sic) less of the Northwest Quarter of Section 6, Township 116 Range 29 AND; Commencing at the northeast corner of said North Park; thence southerly, along the east line of said North Park 264.00 feet; thence westerly, parallel with the south line of said North Park 264.00 feet; thence southerly, parallel with said east line 221.80 feet to the point of beginning of the land to be described; thence westerly, parallel with said south line 54.00 feet; thence southerly, parallel with said east line 39.00 feet; thence easterly, parallel with said south line 31.20 feet; thence southerly, parallel with said east line 21.50 feet; thence easterly, parallel with said south line 22.80 feet; thence northerly, parallel with said east line 60.50.feet to the point of beginning. A-348207 Exhibit "C" Commencing at the northeast corner of said North Park; thence southerly, along the east line of said North Park 264.00 feet; thence westerly, parallel with the south line of said North Park 264.00 feet; thence southerly, parallel with said east line 180.00 feet to the point beginning of the land to be described; thence continuing southerly, parallel with said east line 41.80 feet; thence westerly, parallel with said south line 54.00 feet; thence southerly, parallel with said east line 28.20 feet; thence westerly, parallel with said south line 259.50 feet to the west line of said North Park; thence northerly, along said west line 70.00 feet; thence easterly, parallel with said south line 313.50 feet to the point of beginning. {�_34gao7 C Office of the City Attorney 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-4240 TO: Mayor & City Council FROM: Marc A. Sebora, City Attorney DATE: November 5, 2004 SUBJECT: Franchise Agreement with Hutchinson School District (ISD 9423) Please find enclosed for your review the proposed franchise agreement between the City and the School District with regard to the driveway used in conjunction with Park Elementary School. As you may recall, when we granted the school district's vacation request, contained in that agreement was the provision of us granting a franchise for a driveway serving Park Elementary School from the west. For your review, I am also enclosing a map which shows the location of the franchise area. Should you have questions concerning this, I would be happy to discuss it at the public hearing on November 9, 2004, at 6:00 p.m. Should you have questions concerning this, I would be happy to address them at the Council meeting. Printed on recycled paper - LI Ordinance No 43-391 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING HUTCHINSON SCHOOL DISTRICT (ISD 4423) THE RIGHT TO MAINTAIN A DRIVEWAY ON PUBLIC PROPERTY THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants Hutchinson School District (ISD #423), hereafter referred to as Grantee, a franchise to maintain a driveway on certain property owned by the City of Hutchinson, specifically North Park. The area of the franchise is specifically described as: Commencing at the northeast corner of said North Park; thence southerly, along the east line of said North Park 264.00 feet; thence westerly, parallel with the south line of said North Park 264.00 feet; thence southerly, parallel with said east line 180.00 feet to the point beginning of the land to be described; thence continuing southerly, parallel with said east line 41.80 feet, thence westerly, parallel with said south line 54.00 feet; thence southerly, parallel with said east line 28.20 feet; thence westerly, parallel with said south line 259.50 feet to the west line of said North Park; thence northerly, along said west line 70.00 feet; thence easterly, parallel with said south line 313.50 feet to the point of beginning. Section 2. The franchise is granted for a term of twenty (20) years commencing on the date of the acceptance of the franchise. Grantee shall file a written acceptance of the franchise with the City Administrator of the City of Hutchinson within ten (10) days after the effective date of this ordinance. The franchise shall become effective only when the acceptance has been filed and evidence of general comprehensive and liability insurance provided for in this grant of franchise has been filed and approved. Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise. Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 6. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Section 7. In the event that Hutchinson School District (ISD #423) should cease to exist or should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 8. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Hutchinson School District (ISD #423). Section 9. The Grantee shall pay a yearly franchise fee of $50.00. Adopted by the City Council, this 23ra day of November 2004. Attest: City Admini ator �r S89°4I IB•E 269.00 1 — 9LLI w w U) 1 1 w Q _-- Bitumimus surla. 1 S89°41'18'E 31 __� (I6 roes) N89°41'18'w 264.00 ( 1 7 11 1 Con . -k n°M mw.__--=-"'< Q /y C7 _-�� n! PROPOSED NORTH l�pp� I LU J FRANCHIS N89°41'IB'W /� b'r PARK F$ 2 _ PROPOSED N8 4I I8 W 259.50 - NEW PARC Existing $�7g�$ School Building g i M 31.20 SOb7'4S•W 0A I , .. ,- 21.9 3 B N i 588°41-Is E 49.4 22.80 � w 3 I g 7 - S89°41'18•E 264.00 w (Ifi 1 B4mn Iltro a ih. N4rro l". <$ a 182 OM HALF OF HUiCHINBON ` m m C e SE corns a v _____�_______ �" c�fi maA> 1. 1 N89°41'18•W 26r N.- Park — 577.50 or— NOW41-18-W SECOND AVENUE SW PEl11NEN LAND SURVEYING TOPOGRAPHIC SURVEY -for- HUTCHINSON PUBLIC SCHOOLS - ISD N0.423 -of- Park Elementary School 100 Glen Street SW, Hutchinson, MN UTILITY NOTE "VE w GMMC ■FDMYIDN a LEGEND �o r GENERAL NOTES L �i 1 NORTH TREE DETAIL tom_ =g VICINITY MAP amr of gc, �wv. n � so B nrleao ca++rr, nr+esorn LEGAL DESCRIPTION PER CERTIFICATE OF TITLE NO.12040.0 WARNING ..a..m�.--:� — �„�. I _� �• `. soin ■■ / \ f 'Q .ue.n MNt 1 600cIP52-1166RIWIRID ws MN OENEHPL NOTES 3 CITY OF HUTCHIXSON NOTES SHEET 10=Y NOTES O� �m auxaew�uswurnwu.R mom. "A s HALLBERG ENGINEERING HUTCHINSON PUBLICSCHOOLS 30G ENSMEE7 NW HUTCHINS0N, MN WN one pan, epenn,o— �®iYpv�'i wn'p.poim er me a unan HUTCHINSON PARK ELEMENTARY SCHOOL RENOVATION IMGENSIMEETSW HUTCHINS0N. MN 55350 REMOVALS PLAN u «-- _ �N�axA WARNING 11 Al u¶^GEEx[GRE GGG�xG � /' �— — — — — — —�� 1 800-25252G�-1166 � ^a REWIRID v __—___ = n�•_ �._._ .__� =ter_•.'-'.,�'� ` mm��.. I :. =j:'.'. ±..�. : g............ III^ • �a. �S W:1 HALLBERG vw,,, ENGINEERING .ro HUTCHINSON PUBLIC SCHOOLS 30GLENSMEEi NW HUTCHINSON, MN SM Ewa Wmm2 GENERALNOTES a mrnm.wamrmnn..ma,ow.mm�a. LEGEND a am�umwmau.rawuma.r.wwmuwnc.ruwomwxomerm � .�wx...w,.e,.rum LEGEND \' \. y \1 'k' — — — — — — — — — — — — — — — — — — - -�j1i 4- _ ..o..,ww.nm. .,mmm�w„A..m,.�m,m�m�wm�,. ..... w»aaa».wmmn mnuro'swxma � � �.w,t.� � .—v • ._ I J ...n.mwm� _ rrea��rto»e�,„�F �� 15, ®_ w�nmm�numiwwmnrmewm HUTCHINSON PARK m �cnzmxem,mnxmm�rurnnrm ELEMENTARY SCHOOL .romn.m.m.mEro..w�m^...mmom.�mnmmmro�mm. SIGN KEYNOTES ' a RENOVATION m. metro«na��.mmm,mm.marm..wmwnwm.m�m. mw�mon®w.m.mwawx�.am•eim.00r � p.punmmmr,moarm.m. .axmmwmovumm. 100CNSN, MN SW HDTCHIHINSON,MN 55350 ___ �.mwmm�a...mw.��.�..�r.�m�.�. • F-- .e_. `` • SITE PLAN LANOSGPING NOTES GO a riuwermrn..muuuimi.w.mo�..v.mmuawrawu.m m�wwwaoowmmmmovmwnmwme . _ a m�mnEammoxavmrn®ronmmummmmenE a .wmmmnn •—S — .... �'� mmm..muo..xaunrws�uemn. n 1 1 1 �� • • � •. - 1 m mw C201 May 15, 2021 City of Hutchinson Planning Commission 111 Hassan Street SE Hutchinson, Minnesota 55350 Dear Mr. Bill Garberg, Mr. Robert Hantge, Mr. Tim Hacker, Mr. Dan Janssen, Mr. John Lofdahl, Mr. Tom Wirt, and Mr. Dave Sebesta: I thank you all for your service to the residents of the City of Hutchinson. With regard to your upcoming meeting about Park Elementary and North Park, I trust that you will remember the difference between North Park and all of the other parks within Hutchinson. Please align with Hutchinson's forefathers to protect the North Park, a treasure being held, in trust, by the City of Hutchinson. As you are aware, there are many legal documents which show that North Park is unique. The school district and the city must abide by those documents In our many years on Grove Street, plus all the years to my own childhood, I am unable to recall a single injury to a child that involved a bus. As such, there should be no need to widen the access road, nor is there a need to do so. The buses may continue to use Grove Street for the fewer students who will be attending. Please remember the vast legal documents. Do not allow the road to be widened and a large parking circle to be put in the place of the razed building, where the land is to revert to North Park. Thank you for doing what is right by our forefathers and by all of us, the residents of Hutchinson. Respectfully, Bridget Peller 26 Grove Street SW Hutchinson, Minnesota 55350 May 19, 2021 Dear City Council Members, I will not be able to attend the May 25tn council meeting so I wanted to express my support for the school district's conditional use permit request for Park Elementary. I read Sandy McCormick's letter to the editor in the May 12tn edition of the Hutchinson Leader and that prompted me to attend the planning commission meeting on May 18tn The history of this portion of North Park is complicated to say the least. In spite of that it is important to understand that a lawsuit was filed by the city against William H. Harrington after he tried to deed one of the parks and the town square (now Library Square) to private parties for private use. The city prevailed in the lawsuit (1879) and the ruling reaffirmed the original dedication of both North and South Park and the town square to the public. It is also important to understand that the 2004 agreement between the city and the school district came about after the school district made it known that they would like to build a new elementary school and possibly sell Park Elementary. That prompted a lot of discussion about the ownership of the property and the original dedication. A committee was formed that consisted of school district and city elected officials and staff, as well as Sandy and myself as interested members of the public. I personally have a file box full of information that I researched and assembled on this issue and I reviewed that before attending the planning commission meeting. The outcome of the committee's effort was the 2004 agreement that spelled out that the city would vacate the property that Park Elementary sits on (the actual footprint) so the school district could continue to use the building for educational purposes and modify it as they wished provided they stayed within that footprint. The agreement also provided a franchise agreement for the driveway to the school from Grove St. In return, the district agreed to return the property to the city when it no longer needed the property for educational purposes and that it would then revert back to city park. The portion about possible demolition was included because there was some talk that when the city took the property back, there might be a desire to tear down the 1952 addition and use the rest of the building for some kind of public use. However, it should be noted that the clause about partial demolition only pertains to the time after the district has determined that they no longer need the property for educational purposes and have transferred the property back to the city. While I appreciate and share Sandy's concern for North Park and wanting the historical "park" dedication to be honored, I believe that the 2004 agreement recognizes the history of the property and the reality of the existing use, while providing a reasonable path for the property to once again be city park when the school district no longer needs it. I believe the district's plan honors the 2004 agreement by keeping everything within the stipulated boundaries. I know the Sandy has concerns about the new bus parking, but providing transportation and parking is also an "educational purpose". In addition, as explained at the planning commission meeting, this will also provide a paved surface for school district (and public) recreational use. Plus, the plan goes further by restoring approximately 20,000 square feet of existing impervious surface back into green space. My only concern was that the district's original plans in the planning commission packet showed portions of the driveway outside the seventy foot wide franchise agreement area. Apparently this was done to preserve a couple of trees on the west end and provide some additional space from the building on the east end. However, at the planning commission meeting the district presented a revised plan that showed the drive would be within the franchise area as required. With that, I encourage you to approve the district's conditional use permit. Sincerely, Steve Cook 728 Juul Rd SW Hutchinson, MN HUTCHINSON CITY COUNCIL Cityaf Request for Board Action 79 =-m-? Agenda Item: Grant agreement for federal airport expenses reimbursement Department: PW/Eng LICENSE SECTION Meeting Date: 5/11/2021 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Eariler this year, the City of Hutchinson, Hutchinson Municipal Airport received an Airport Coronavirus Response Grant Program ("ACRGP") Grant under the Coronavirus Response and Relief Supplemental Appropriations Act ("CRRSA Act") (Public Law 116-260) directly from the Federal Aviation Administration ("FAA") to reimburse eligible airport expenses. MnDOT serves as the agent for the receipt of the federal funds and disbursement of the federal funds to Minnesota airports. MnDOT will make the necessary requests to the FAA for authorization to disburse federal funds for airport expenses and for reimbursement of eligible costs under the CRRSA Act. The attached agreement and resolution address the relationship between MnDOT and the City of Hutchinson, Hutchinson Municipal Airport with regard to accessing federal funds authorized by the federal ACRGP grant. Federal grant funds are designated primarily for converting existing taxiway lighting from incandescent lights to LED lights and FBO Maintenance hangar lighting from florescent to LED. Remaining amounts will be used to assist with higher than expected utilities prices in 2021. BOARD ACTION REQUESTED: Approve/Deny MnDOT CRRSAA agency agreement and CRSSAA Resolution. Designate Mayor Forcier and Cite Administrator Jaunich as signatories. Fiscal Impact: -$ 13,000.00 Funding Source: 1004902 FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: -$ 13,000.00 Total City Cost: $ 0.00 Funding Source: 2021 budgets Remaining Cost: -$ 13,000.00 Funding Source: Federal ACRGP grant revenue Rev. 5/2021 RESOLUTION NO. 15316 AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT FOR FEDERAL AIRPORT EXPENSES REIMBURSEMENT It is resolved by the City of Hutchinson as follows: 1. That the state of Minnesota Agreement No. 1046745, "Grant Agreement for Federal Airport Expenses Reimbursement," for State Project No. A4304-C2 at the Hutchinson Municipal -Butler Field is accepted. 2. That the (Title) and (Title) authorized to execute this Agreement and any amendments on behalf of the City of Hutchinson. CERTIFICATION STATE OF MINNESOTA COUNTY OF are I certify that the above Resolution is a true and correct copy of the Resolution adopted by the at an authorized meeting held on the (Name of the Recipient) day of as shown by the minutes of the meeting in my possession. Signature: (Clerk or Equivalent) CORPORATE SEAL /OR/ NOTARY PUBLIC My Commission Expires: .20 MnDOT Contract No. 1046745 DEPARTMENT OF TRANSPORTATION STATE OF MINNESOTA AGENCY AGREEMENT for FEDERAL AIRPORT EXPENSES REIMBURSEMENT This agreement is entered into by and between the City of Hutchinson ("Local Government") and the State of Minnesota, acting through its Commissioner of Transportation ("MnDOT"). RECITALS 1. Local Government has received an Airport Coronavirus Response Grant Program ("ACRGP") Grant under the Coronavirus Response and Relief Supplemental Appropriations Act ("CRRSA Act") (Public Law 116-260) directly from the Federal Aviation Administration ("FAA") to reimburse eligible airport expenses at Local Government's airport. 2. This agreement is not a subgrant of the ACRGP Grant funds. The FAA will be conducting oversight and monitoring the ACRGP Grant funding (see CRRSA FAQs for more information, at: https://www.faa.gov/airports/crrsaa/media/ACRG P-FAQs-20210212.pdf). 3. Pursuant to Minnesota Statutes Sections 360.016 and 360.039, subd. 2, the Local Government desires MnDOT to act as the Local Government's agent in accepting the federal funds on the Local Government's behalf and disbursing the federal funds to the Local Government for expenses at the airport. AGREEMENT TERMS 1. Term of Agreement 1.1. Effective Date: This agreement will be effective on the date the MnDOT obtains all required signatures under Minn. Stat. §16C.05, Subd. 2. 1.2. Expiration Date: This agreement will expire on July 31, 2025. Local Government's Duties 2.1. The Local Government designates MnDOT to act as its agent in accepting the federal funds on its behalf and disbursing the federal funds to the Local Government for airport expenses deemed allowable by the FAA under the CRRSA Act. 2.2. The Local Government will prepare reports, keep records, and perform work so as to meet federal requirements and to enable MnDOT to disburse the federal aid sought by the Local Government. 2.3. The Local Government will comply with all applicable Federal, State, and local laws, ordinances, and regulations. The Local Government will comply with all requirements and assurances in the ACRGP Grant, which is incorporated into this contract by reference. MnDOT's Duties 3.1. MnDOT accepts designation as agent of the Local Government for the receipt of the federal funds and disbursement of the federal funds to the Local Government and will act in accordance herewith. 3.2. MnDOT will make the necessary requests to the FAA for authorization to disburse federal funds for airport expenses and for reimbursement of eligible costs under the CRRSA Act. 3.3. MnDOT may withhold federal funds where the FAA determines that airport expenditures were not made in compliance with federal requirements. Updated November 22, 2017 MnDOT Contract No. 1046745 3.4. MnDOT, the FAA, or duly authorized representatives of the state and federal government will have the right to audit the work performed under this agreement. The Local Government will make available all books, records, and documents pertaining to the work hereunder, for a minimum of six years following the closing of the contract. 4. Payment 4.1. Eligibility. Eligible expenses under the act include costs related to operations, personnel, cleaning, sanitization, janitorial services, combating the spread of pathogens at the airport, and debt service payments. Eligible expenses will be determined by the Federal Aviation Administration. Eligible expenses will be determined in accordance with FAA's Policy and Procedures Concerning the Use of Airport Revenues, 64 Federal Register 7696 (64 FR 7696), as amended by 78 Federal Register 55330 (78 FR 55330), which is incorporated into this agreement by reference, and the CRRSA Act. 4.2. Reimbursement. Local Government has been awarded $13,000 in Federal CRRSA Act funding to reimburse federally -eligible expenses at airport(s) it operates. Local Government will be reimbursed for 100% of federally -eligible expenses not reimbursed by any other source. The Local Government will pay any part of the cost or expense that is not paid by federal, state, or other funds. MnDOT will receive the federal funds to be paid by the FAA for eligible expenses and will reimburse the Local Government from said federal funds for each payment request, subject to the limits of those funds. 4.3. Payment Requests. The Local Government will prepare payment requests in accordance with the terms of the federal award. 4.3.1. In the event MnDOT does not obtain funding from the Minnesota Legislature or other funding source, or funding cannot be continued at a sufficient level to allow for the processing of the federal aid reimbursement requests, the Local Government may work directly with FAA to receive the federal funds under the CRRSA Act grant pursuant to any terms and conditions imposed by FAA. 4.4. Federal Funds. Payments under this Agreement will be made from federal funds. The Local Government is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for the Local Government's failure to comply with federal requirements. The Local Government agrees to pay any and all lawful claims arising out of or incidental to the performance of the work covered by this Agreement in the event the federal government does not pay the same. 4.5. Closeout. The Local Government must liquidate all obligations incurred under this Agreement and submit all financial, performance, and other reports as required by the terms of the Federal award. The FAA will determine whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Conditions of Payment. Local Government's use of federal funds disbursed under this agreement must be in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Local Government will not receive reimbursement under this Agreement for expenses that are not eligible as described in Section 4.1 above. Authorized Representatives 6.1. MnDOT's Authorized Representative is: Name: Crystal Nickles, or her successor or designee. Title: Grants Specialist Email: crystal.nickles@state.mn.us MnDOT Contract No. 1046745 6.2. The Local Government's Authorized Representative is: Name: John Oson Title: Public Works Manager Email: jolson@ci.hutchinson.mn.us If the Local Government's Authorized Representative changes at any time during this agreement, the Local Government will immediately notify MnDOT. 7. Assignment Amendments, Waiver, and Agreement Complete 7.1. Assignment. The Local Government may neither assign nor transfer any rights or obligations under this agreement without the prior written consent of MnDOT and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 7.2. Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 7.3. Waiver. If MnDOT fails to enforce any provision of this agreement, that failure does not waive the provision or MnDOT's right to subsequently enforce it. 7.4. Agreement Complete. This agreement contains all negotiations and agreements between MnDOT and the Local Government. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. 7.5. Severability. If any provision of this Agreement or the application thereof is found invalid or unenforceable to any extent, the remainder of the Agreement, including all material provisions and the application of such provisions, will not be affected and will be enforceable to the greatest extent permitted by the law. 7.6. Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 8. Liability and Claims 8.1. Tort Liability. Each party is responsible for its own acts and omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of any others and the results thereof. The Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs MnDOT liability. Minnesota Statutes Section 466.04 governs Local Government Liability. 8.2. Claims. The Local Government acknowledges that MnDOT is acting only as the Local Government's agent for acceptance and disbursement of federal funds, and not as a principal or co -principal with respect to this agreement. The Local Government will indemnify, defend (to the extent permitted by the Minnesota Attorney General), and hold MnDOT harmless from any and all lawful claims or costs arising out of or incidental to Local Government's acts or omissions under this agreement and any ultra vires acts, including reasonable attorney fees incurred by MnDOT. 9. Audits 9.1. Under Minn. Stat. § 16C.05, Subd.S, the Local Government's books, records, documents, and accounting procedures and practices of the Local Government, or other party relevant to this agreement or transaction, are subject to examination by MnDOT and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. The Local Government will take timely and appropriate action on all deficiencies identified by an audit. MnDOT Contract No. 1046745 9.2. All requests for reimbursement are subject to audit by FAA or MnDOT. 10. Government Data Practices. The Local Government and MnDOT must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by MnDOT under this agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local Government under this agreement. 11. Workers Compensation. The Local Government certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Local Government's employees and agents will not be considered MnDOT employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way MnDOT's obligation or responsibility. 12. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice -of -law provisions, governs this agreement. Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 13. Termination for Cause. MnDOT may terminate this agreement if Local Government fails to observe or perform any of the terms, conditions, or covenants required to be observed or performed by it pursuant to this agreement and such failure continues for a period of 30 calendar days after MnDOT has given written notice to Local Government of such default or, in the event that such default shall be incapable of cure with reasonable diligence during said 30 day period, shall have failed to commence to cure said default within 30 days of the date of said notice and to diligently pursue the same to completion. 14. Data Disclosure. Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Local Government consents to disclosure of its federal employer tax identification number, and/or Minnesota tax identification number, already provided to MnDOT, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Local Government to file state tax returns and pay delinquent state tax liabilities, if any. 15. Fund Use Prohibited. The Local Government will not utilize any funds received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a federal or state contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Local Government from utilizing these funds to pay any party who might be disqualified or debarred after the Local Government's contract award on this agreement. 16. Discrimination Prohibited by Minnesota Statutes §181.59. The Local Government will comply with the provisions of Minnesota Statutes §181.59, if applicable, which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this 4 MnDOT Contract No. 1046745 Agreement. 17. Limitation. Under this contract, MnDOT is only responsible for disbursing funds. Nothing in this contract will be construed to make MnDOT a principal, co -principal, partner, or joint venturer with respect to this agreement. MnDOT may provide technical advice and assistance as requested by the Local Government, however, the Local Government will remain responsible for all aspects of administering this agreement. [THE REMAINDER OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK.] LOCAL GOVERNMENT Local Government certifies that the appropriate person(s) have executed the contract on behalf of the Local Government as required by applicable articles, bylaws, resolutions or ordinances By: Title: Date By Title: Date: STATE ENCUMBRANCE VERIFICATION The individual certifies funds have been encumbered as required by Minn. Stat. 16A.15 and 16C.05 By: Date: SWIFT Contract # SWIFT Purchase Order # DEPARTMENT OF TRANSPORTATION By Title: Date: COMMISSIONER OF ADMINISTRATION By Date FAA Dakota -Minnesota Airport District Office Minnesota Program Manager Assignments DMA ADO Manager: Andy Peek 612-253-4631 MN Deputy Manager: Lindsay Butler 612-253-4630 Program Manager Assignments Community Planner: Gina Mitchell 612-253-4641 Program Manager / Phone Environmental Specialist: Josh Fitzpatrick 612-253-4639 Ben Garrow/612-253-4640 Airports Program Analyst: Vacant 612-253-4643 0 Jake Martin / 612-253- 4634 0 Nancy Nistler / 612-253-4638 Nick Pratt / 612-253-4633 PINECREEK ROSEAU 0 Peter Kelly / 612-253-4635 HALL CK ■ Tracy Schmidt / 612-253-4636 BA ETTE KARLSTA ♦ INTE NAL FALLS STEPHEN LITTLE_FORK GRY LA WARREN CRANE AK BIG FALLS HIEF RIVER FALLS WASK15 H 1 T ORR ■ CRO * T N ED LAKE FALLS ORTHOME OME EL GRAND MARAIS ♦ COOK TOWER IGFORK ■ ■ FERTILE FOSSTON ♦ ■ BAGLEY BEMIDJI BOWSTRING SKY HARBOR SPB HIBBIBIING IrEVELETH /T ADAWIN VALLEYM HNOMEN T ♦ ■ SILVER B WA BUN WA KER GRAND RAPIDS ■ ■ REMER TWO ARB LONGVILLE ♦ NORTH COUNTRY SPB ■ MO RHEADHAWLEY PAR RAPIDS ■ HILLC ITY ■ ■ DETROIT LAKES ■ DULUTH IN BACKUS PINE VER ULU SKY HARBOR PELIC RAPIDS ■ ♦ PERHAM MC GREGOR Legend TKIN WADENIA e ■ STAP-ES B INEER,D MOOSE LAKE FE FALLS HENNING LEY ♦ T DEER OOD DMA Airports T GULL LAKE CLA IISSA Airport Type ELBOW LAKEINCKLEY ■ LITTLE FALLS + Commercial Service I ■ H RMAN ALEXANDRIA LONG PRAIRa MORA WH ATON ♦ ■ ■ ■ MILAC ♦ Non-NPIAS UK C e ■ MORRIS STARBUCKSGLE WOOD Seaplane Base ■ ♦ CLOUD P INCE NCAMBRDGE BR C OTEN ■ ♦ CLEAR LAKE ■ NPIAS OR NVILLE BENSON SVILLE a A PLETON MURDOC APLE LAK FORES Private ILLMAR BUFFAL NOKALIN LAKE e LITCHFIELD ■ MADISON ■ CRYST L Private Seaplane ■ M TEVIDEO INKE E O ■ CH ON G CLOUD P O • ST PAUL A CANBY GRANIT ALLS OLGLENC E � ♦ HECTOR e ■ LE P E A RLAKE N EDW D FALLS a ED WING MARSHALL STA N w E ■ LES UR TYLE LM FARIBAULT ♦ TR CY EEPY EYE ■ S SPRING ♦ N ATO ■ WATONN WASEG d W NA 0 25 50 Miles SLAYTON IPESTONE e ST JAMES D DGE CEN ER ■ ♦ e WINDOM I OCHESTER RUSHF ■ iy WELLS ■ LUVERNE WORTHING ON JACKSO ♦ ALBERT LEA USTIN PRESTON ■ e e FAIRMON ■ ■ e BLUE EARTH a CALEDONIA ■ 0 Date Printed: 8/24/2020 cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration for Approval to Purchase SplendorGroTM & WonderBlendTm Bag Agenda Item: Film; PO Requisition #'s 020154 & 020155 Department: Compost LICENSE SECTION Meeting Date: 5/25/2021 Application Complete N/A Contact: Becky Kobow Agenda Item Type: Presenter: Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Polyethylene (poly) bag film for the Premier Tech automated bagging line that CreekSide Soils employs is ordered on an annual basis. CreekSide TM, WonderBlendTm and SplendorGroTm brand of bags are ordered on a one year sales volume basis annually. The quantities to be ordered this year for the 2022 season are formulated on 2021 YTD sales plus approx. 20%, minus current inventory, to ensure inventory supplies are ample enough to take on any new business that may present itself in 2022. SplendorGroTm brand quotes received - Direct Plastics, A Novolex Company - $131,563.25 Inteplast Group/Niaflex - $ 148,889.45 WonderBlend Tm brand quotes received - Direct Plastics, A Novolex Company - $34,420.10 Inteplast Group/Niaflex - $ 39,119.65 Staff is confident in the quality of Direct Plastics, A Novolex Company products as we have utilized them numerous times over recent years. Although, due to the volatility in the market, we are seeing increases in pricing over previous years, staff recommends the approval to purchase the bag film orders for SplendorGroTm brand and WonderBlendTm brand of film from Direct Plastics. CreekSide TM brand bag film will be ordered at a later date. BOARD ACTION REQUESTED: Approve Requisition #020154 to Direct Plastic for $131,563.25 for SplendorGroTm bag film and Requisition #020155 also to Direct Plastics for $34,420.10 for WonderBlendTm bag film Fiscal Impact: Funding Source: Compost Fund FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Purchase Requisition Purchase Requisition No 020154 Requested Date Required Date Requested By 05/19/2021 bkobow Preferred Vendor 124847 DIRECT PLASTICS Address 20 STEWART COURT Department 4942 ORANGEVILLE, ON L9W 3Z9 Req. Description SPLENDORGRO BAG FILM 05/19/2021 12:20 PM Qty. Description GL Number 1 Unit Price Amount 350 .75 CUFT SPLENDORGRO TOPSOI7 651-0000-14399 184.33 64,515.50 120 .75 CUFT SPLENDORGRO COMP W, 651-0000-14399 184.33 22,119.60 165 .75 CUFT SPLENDORGRO POTTING 651-0000-14399 184.33 30,414.45 15 .75 CUFT SPLENDORGRO PEAT SI 651-0000-14399 184.33 2,764.95 75 20 LB SPLENDORGRO POTTING Sc 651-0000-14399 156.65 11,748.75 Total: 131,563.25 SplendorGro Products Poly Bag Film Quote Summary 2021 Supplier Direct Plastics Inte last Grou ftaF#ex Product ID Quantity $ per M/imp Total Cost $ per M/imp Total Cost .75 cuft Topsoil 350,000 $184.33 $64,515.5 $197.30 $69,055.00 .75 cuft Compost w/ Manure 120,000 $184.33 $22,119.60 $213.66 $25,639.20 .75 cuft Potting Soil 165,000 $184.33 $30,414.45 $207.30 $34,204.50 .75 cuf Peat Select 15,000 $184.33 $2,764.95 $270.94 $6,773.50 20# Potting 75,000 $156.65 $11,748.75 $176.23 $13,217.25 Total Bag Film Cost 725,000 $131,563.25 $148,889.45 QUOTE FORM Quote Received on Monday May, 17, 2021 VENDOR NAME: Direct Plastics Ltd. A Novolex Company VENDOR ADDRESS: 20 Stewart Court, Orangeville, On. SALES REPRESENTATIVE: Glenn Weberpal CONTACT PHONE NUMBER: 715-216-2936 FAX NUMBER: 519-942-3979 EMAIL ADDRESS: G1enn.Weberpal@Novolex.com Product Type Quantity plendorGro .75 cuft SplendorGro Topsoil 350,000 imps .75 cuft SplendorGro Compost with Manure 120,000 imps .75 cuft SplendorGro Potting Soil 165,000 imps .75 cuft SplendorGro Peat Select 15,000 imps 20# SplendorGro Potting Soil 75,000 imps Quote 2.75 mil $184.33/M $184.33/M $184.33/M $184.33/M $156.65/M Page 1 of 2 PRODUCT GRAPHICS DEVELOPMENT (Plates) Are all prepress set-up charges included in quoted prices above? YES: NO: If no, please explain applicable fees: Storage/Warehousing Costs, if any: Orders are make and ship only Leadtime after business is awarded: 4 weeks from approved art General Warranty: YES: X NO: DURATION: Special Note: Orders to be re -priced at time of PO. The only price change would be soely tied to the shift in CDI from time of bid. Notes: • CreekSide Soils will supply plates to successful quoter. Upon approval, CreekSide Soils will inform a third party prepress house to contact the successful vendor to obtain press specifications. Please supply them accurate information in a timely matter. • After the printing process has been completed, CreekSide Soils will request the plates to be shipped to a specified location for storage. • If there are price break points on the film quantities, please include them on the quote form. • If your company's quotation form covers the information requested above, this form does not need to be completed. Please submit your company's form. • If you have additional information that is not requested above, and feel that it would be beneficial, please include. • CreekSide Compost Facility is a tax-exempt entity. Page 2 of 2 Recieved 5/19/2021 7:31 am 410 INTEPLAST GROUP Engineered Films Quote # 3088.1 Customer City of Hutchinson Ship To Hutchinson, MN Page 1 Price Quotation Sales ReplEdlun, Bob I Quote Deliver Datel 05/18/2021 Expiration Datel 05/31/2021 IEF FacilitylIEF Orlando Item Description Mill atv Freiqht Ternis Count/ Unit Unit Unit Ibs Eff. Date 05/15/2021 $ / Unit $ .75 tuft SplendorGro Topsoil 350 Prepaid 1,000 M 90.92 $197.30 USD .75 tuft SplendorGro Compost 120 Prepaid 1,000 M 90.92 $213.66 USD .75 tuft SplendorGro Potting Soil 165 Prepaid 1,000 M 90.92 $207.30 USD .75 tuft SplendorGro Peat Select 25 Prepaid 1,000 M 90.92 $270.94 USD 20# SplendorGro Potting Soil 75 Prepaid 1,000 M 68.84 i176.23 USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD General: Our agreement with you is subject to change by us upon strikes, acts of God and/or nature, material shortages or other delays that are unavoidable or beyond our control. Claims involving quantity, quality, or damaged product must be made no later than 180 days after delivery. Goods will not be accepted for return without our written consent. Product specifications are based on commercially acceptable tolerances. In the event that legal means are necessary to collect an invoice, customer agrees to pay all legal fees and collection charges. Resin Price Increases: When resin prices change between time of quotation and time of order placement, we reserve the right to immediately change the price(s) for all products if change is required. In the event that resin producers institute a "Force Majeure" events, we reserve the right to adjust listed prices and/or shipment dates in accordance with our ability to purchase resin. Prices are subject to change without notice. Liability; Sole Remedy: We make no representations or warranties of any kind, either express or implied, including, but not limited to, warranties of merchantability or fitness for a particular purpose. In no event will we be liable to you for any indirect, incidental, special, or consequential damages of any kind, or loss of revenue or profits, loss of business, or other financial loss even if we have been adivsed of the same. Your sole and exclusive remedy for non -conforming of defective product shall be either the refund of the purchase price for the non -conforming or defective product or replacement of the non -conforming or defective product, as determined by us; provided that, you much notify us of any such as non-conformance. Taxes: In addition to the purchase price for product, you will be invoiced and responsible for all applicable sales, use, and similar taxes on account of the sale of the product from us to you. Indemnification: You will defend, indemnify, and hold us harmless from and against any and all claims, liability, and expense (including reasonable attorneys fees): (1) for injury or death of any person and, (2) for damage or loss of property (including the environment), relating in any way to your possession, use, handling, storage, processing, disposal, resale, or retransfer of product puchased from us. Confidentiality: You agree to keep the terms and conditions of this price quote confidential. Inventory: Customer is responsible for any and all inventory produced and will be invoiced if product is not shipped within 60 days, unless otherwise agreed upon. IEF Westborough IEF Dalton IEF Garland Haremar IEF Orlando IEF Prattville 5 Otis St. Westborough, MA 01581 1403 Needham Dr. Dalton, GA 30720 2875 Market St. #100 Garland, TX 75041 200 Great Gulf Dr. Concord, Ontario L4K 5W5 7549 Brokerage Dr. Orlando, FL 32809 1107 Doster Rd. Prattville, AL 36067 5/18/2021 Purchase Requisition Purchase Requisition No 020155 Requested Date Required Date Requested By 05/19/2021 bkobow Preferred Vendor 124847 DIRECT PLASTICS Address 20 STEWART COURT Department 4942 ORANGEVILLE, ON L9W 3Z9 Req. Description WONDERBLEND BAG FILM 05/19/2021 12:19 PM Qty. Description GL Number 1 Unit Price Amount 60 1 CUFT WONDERBLEND MANURE F- 651-0000-14399 264.77 15,886.20 25 1 CUFT WONDERBLEND GARDEN Sc 651-0000-14399 264.77 6,619.25 45 1 CUFT WONDERBLEND SUPREME c 651-0000-14399 264.77 11,914.65 Total: 34,420.10 WonderBlend Products Poly Bag Film Quote Summary 2022 Season Supplier Direct Plastics Inteplast Group/NiaFlex Product ID Quantity $ per Wimp Total Cost $ per M/imp Total Cost 100% Manure Garden Soil Supreme Gardener's 60,000 25,000 45,000 $264.77 $264.77 $264.77 $15,886.2 $6,619.25 $11,914.65 $281.80 $348.16 $300.17 $16,908.00 $8,704.00 $13,507.65 Total Bag Film Cost 130,000 $34,420.10 $39,119.65 QUOTE FORM Quote Received on Monday May, 17, 2021 VENDOR NAME: Direct Plastics Ltd. A Novolex Company VENDOR ADDRESS: 20 Stewart Court, Orangeville, ON SALES REPRESENTATIVE: Glenn Weberpal CONTACT PHONE NUMBER: 715-216-2936 FAX NUMBER: 519-942-3979 EMAIL ADDRESS: G1enn.Weberpal@Novolex.com Product Type WonderBlend i cuft WonderBlend i00% Composted Manure i cuft WonderBlend Garden Soil uant Quote 2.75 mil 60,00o imps $264.77/M 25,000 imps $264.77/M 1 cuft WonderBlend Supreme Gardener's Mix 45,000 imps $264.77/M Page 1 of 2 PRODUCT GRAPHICS DEVELOPMENT (Plates) Are all prepress set-up charges included in quoted prices above? YES: NO: If no, please explain applicable fees: Storage/Warehousing Costs, if any: All orders are make and ship only Leadtime after business is awarded: 4 weeks from approved art General Warranty: YES: X NO: DURATION: Special Note: Orders to be re -priced at time of PO. The only price change would be soely tied to the shift in CDI from time of bid. Notes: • CreekSide Soils will supply plates to successful quoter. Upon approval, CreekSide Soils will inform a third party prepress house to contact the successful vendor to obtain press specifications. Please supply them accurate information in a timely matter. + After the printing process has been completed, CreekSide Soils will request the plates to be shipped to a specified location for storage. • If there are price break points on the film quantities, please include them on the quote form. • If your company's quotation form covers the information requested above, this form does not need to be completed. Please submit your company's form. + If you have additional information that is not requested above, and feel that it would be beneficial, please include. • CreekSide Compost Facility is a tax-exempt entity. Page 2 of 2 Recieved 5/19/2021 7:31 am INTEPLAST GROUP410 ` Engineered Films Quote # 3088.1 Customer City of Hutchinson Ship To Hutchinson, MN Page 1 Price Quotation Sales ReplEdlun, Bob I Quote Deliver Datel 05/18/2021 Expiration Datel 05/31/2021 IEF FacilityllEF Orlando Item Description Min atv Freight Ternis Count/ Unit Unit Unit Ibs Eff. Date 05/15/2021 $: Unit $ 1 cu.ft WonderBlend 100% Composted Manure 60 Prepaid 1,000 M 102.10 T231.80 USD 1 cu.ft WonderBlend Garden Soil 25 Prepaid 1,000 M 102.10 $M8.16 USD 1 cu.ft WonderBlend Supreme Gardener's Mix 45 Prepaid 1,000 M 102.10 3300.1.7 USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid '1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD Prepaid 1,000 M USD General: Our agreement with you is subject to change by us upon strikes, acts of God and/or nature, material shortages or other delays that are unavoidable or beyond our control. Claims involving quantity, quality, or damaged product must be made no later than 180 days after delivery. Goods will not be accepted for return without our written consent. Product specifications are based on commercially acceptable tolerances. In the event that legal means are necessary to collect an invoice, customer agrees to pay all legal fees and collection charges. Resin Price Increases: When resin prices change between time of quotation and time of order placement, we reserve the right to immediately change the price(s) for all products if change is required. In the event that resin producers institute a "Force Majeure" events, we reserve the right to adjust listed prices and/or shipment dates in accordance with our ability to purchase resin. Prices are subject to change without notice. Liability; Sole Remedy: We make no representations or warranties of any kind, either express or implied, including, but not limited to, warranties of merchantability or fitness for a particular purpose. In no event will we be liable to you for any indirect, incidental, special, or consequential damages of any kind, or loss of revenue or profits, loss of business, or other financial loss even if we have been adivsed of the same. Your sole and exclusive remedy for non -conforming of defective product shall be either the refund of the purchase price for the non -conforming or defective product or replacement of the non -conforming or defective product, as determined by us; provided that, you much notify us of any such as non-conformance. Taxes: In addition to the purchase price for product, you will be invoiced and responsible for all applicable sales, use, and similar taxes on account of the sale of the product from us to you. Indemnification: You will defend, indemnify, and hold us harmless from and against any and all claims, liability, and expense (including reasonable attorneys fees): (1) for injury or death of any person and, (2) for damage or loss of property (including the environment), relating in any way to your possession, use, handling, storage, processing, disposal, resale, or retransfer of product puchased from us. Confidentiality: You agree to keep the terms and conditions of this price quote confidential. Inventory: Customer is responsible for any and all inventory produced and will be invoiced if product is not shipped within 60 days, unless otherwise agreed upon. IEF Westborough IEF Dalton IEF Garland Haremar IEF Orlando IEF Prattville 5 Otis St. Westborough, MA 01581 1403 Needham Dr. Dalton, GA 30720 2875 Market St. #100 Garland, TX 75041 200 Great Gulf Dr. Concord, Ontario L4K 5W5 7549 Brokerage Dr. Orlando, FL 32809 1107 Doster Rd. Prattville, AL 36067 5/18/2021 cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Professional Services Agreement with HKGI, Inc (Growth Planning Study) Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 5/25/2021 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City Staff has discussed the need for a Planning Study to take very detailed look at future growth areas for the City. Housing has been very strong and the lot inventory has dwindled to only a 3 or 4 year supply of available lots. City Staff feels it is prudent to have a detailed study done on how land adjacent to City limits can be developed in a cost effective manner, as land developed costs have increased dramatically since the last large scale development was completed in Hutchinson. The consultant and staff will work closely with landowners and developers throughout this process. The City has a strong relationship with HKGI, Inc as they have done various planning projects for the City over the past 20 years including the last two Downtown Master Plans. Please see the attached scope of work and let me know if there are any questions. Thank you, BOARD ACTION REQUESTED: Approval of agreement with HKGI, Inc not to exceed $69,500. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Hoisington Koegler Group Inc. ©© ©" Creating Places that Enrich People's Lives May 7, 2021 Dan Jochum, AICP Planning Director City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350-2522 Re: HKGi Proposal to Conduct Small Area/ Growth Area Planning Dear Dan: Thank you for reaching out to HKGI to assist with development growth area planning for the City of Hutchinson. Each of the four study areas we discussed present their own unique challenges and opportunities. We feel that our community -centered approach to planning is an excellent fit for this particular project. Planning and development in this area face challenges, but these areas also promise great opportunities for the City to provide new product types and increased density, create memorable neighborhoods with identifiable park and open space amenities or strong linkages to existing facilities, and guide financially successful developments for the City and private land owners. An approach that emphasizes building long-term community support for the projects, complemented by creative urban design principles and knowledgeable financial advice, will be key to generating successful outcomes in the future. We look forward to embracing the challenges presented by this project. In partnership with HKGi, Ehlers will assist with understanding the financial implications of the planning and design direction. Both firms are well acquainted with the specific challenges associated with development and are currently working together on similar growth area projects for the City of Inver Grove Heights. We also anticipate partnering with City of Hutchinson Engineering staff and/or the City's consulting engineers, SEH on the utilities and infrastructure side of the planning effort. HKGI has frequently partnered with both Ehlers and SEH and this familiarity will allow us to provide efficient service and facilitate greater exploration and consideration of ideas. All three firms also bring extensive experience providing service on similar project types throughout the Twin Cities region. At the end of the day, the process is almost as important as the plan. We understand and believe strongly in conducting a transparent and open planning process and that being honest and respectful throughout will lead to successful and enduring outcomes. The following is a summary of our assumptions, approach, and work plan for the project: Assumptions • In response to the COVI D-19 pandemic, all meetings will be held either as virtual or in person meetings using proper social distancing, masks or other attire. The HKGi team will work within the directives appropriate for the comfort level of the City staff, City Council, the HKGi team and stakeholders. Hoisington Koegler Group Inc. 123 North Third Street, Suite 100 Minneapolis, Minnesota 55401-1659 (612) 338-0800 Fax: (612) 338-6838 www.hkgi.com May 7, 2021 — Growth Area Planning — City of Hutchinson • The HKGi team will work closely with the City staff to ensure accurate GIS mapping is used at the beginning of the process and will provide City staff with all deliverables that are GIS data driven at the end of the process. • The HKGi team will work closely with various department heads to ensure continual communication across all department needs relevant to the project so that various advisory boards and commissions can be kept abreast of the project status and overlapping planning tasks that are considered. • Final deliverables will be prepared in a way to facilitate efficient financial analysis of development fees related to future project proposals. Approach & Work Plan Task 1 - Understand the Context (May/ June) The HKGi team has a long history of development planning and the interrelated aspects of the systems (land use, parks and open space, utilities & infrastructure, stormwater treatment) that create great neighborhoods. To better familiarize ourselves with the project areas we will review land ownership patterns, infrastructure systems, and land uses. The surrounding land uses, topographic constraints, site vegetation, or access issues will be identified for consideration. With this task we will create a series of graphics showing the site context including developable and undevelopable lands, natural resources, topographic features, development constraints, and known issues. We will assemble diagrams that layer on top of each other to fully demonstrate the challenges, issues, and opportunities within four identified growth areas. Subtasks include: 1.1 Project analysis mapping 1.2 Project story boarding graphics — individual mapping of key systems 1.3 Collaboration with City staff — data collection, review project mapping and analysis Task 1 Deliverables: • Project system and analysis maps, print and via a GIS storymap/ online information platform Task 2 - Confirm Project Objectives (June/ July) This project includes responding to both needs and wants. The value the HKGi team brings is the ability to lead a broad group of stakeholders with divergent perspectives and opinions through a process to find the right balance in order to move forward and to educate along the way. Certain project components are absolutes or non -variable. For development to occur sewer and water service must be extended. Stormwater must be managed. A transportation network must serve the area and provide access. Public and private improvements need to be financially feasible and supported by the market place. Entitlements require a process. Other project components are more variable or subjective. These represent more of a want than a need. They are expressed in generalities and often carry with them trade-offs or additional steps needed in order for them to be realized. 2 May 7, 2021 — Growth Area Planning — City of Hutchinson This task will include an extensive amount of stakeholder engagement, listening to and considering the perspectives of all stakeholders. We will include the following key subtasks to ensure engagement occurs in a safe yet inclusive manner: 2.1 Develop a draft set of Project Objectives to help guide the planning process. Review and validate these through the subsequent meetings identified in this task. 2.2. Develop a land use typology summary with examples a variety of housing types and densities to use throughout the course of the project. Some may be local examples and others may come from west metro communities near Hutchinson. 2.3 Set up an online interactive mapping and survey mechanism engagement tool (Social Pinpoint) to provide an overview of the project purpose, share the project schedule, and collect initial open-ended input on the systems and analysis mapping and other relevant questions — potentially the development typology, for example. 2.4 Facilitate individual meetings with all property owners in the study area. We envision approximately 8 meetings with the undeveloped properties. 2.5 Facilitate a workshop with the Planning Commission and City Council/ EDA (joint meeting) to review findings. We will also prepare materials for staff to facilitate discussion with other advisory commissions as needed (Planning/Parks/Housing). Task 2 Deliverables: • Project objectives summary • Land use/ development typology summary • Online community/ stakeholder engagement tools • Survey questions • Context presentation and graphics for use at Commission Meetings • Invite text/information for stakeholder engagement (meetings to be coordinated by City staff) • Summary of stakeholder input Task 3 - Explore Alternatives (July/ September) Concept Alternatives We will explore up to three alternatives at a general site plan level of detail (i.e. building footprints, parking, stormwater allocation and open space areas) for each of the four study areas to test scenarios for development. These scenarios will be driven by input and data collected through this stage of the project. Likely alternatives will explore a mix of residential (single family, various medium density and high density options as well as commercial/ light industrial uses at the Gateway site). We will work with City staff and their knowledge of the development market to best determine the appropriate mix of land uses and product types to explore in the alternatives. Each alternative will include a summary of land use/ development yield by parcel, articulate the roadway network and pattern including access and circulation to major roadways, stormwater allocation, and grading impacts. N May 7, 2021 — Growth Area Planning — City of Hutchinson Alternatives will be generated in rough concept sketch then vetted with City Staff. Modifications will be incorporated and graphics will be assembled into computer rendered plan graphics for clear communication to stakeholders. Utility Service Review Using the City's comprehensive planning documents, prior area studies, and our knowledge of the area, we will work with City of Hutchinson Engineering staff and/or SEH to provide an analysis of utility service options for the alternative scenarios. This will include discussion of trunk and lateral utility extension fees, utility depths, costs, and considerations for utility phasing and construction. Traffic and Transportation Analysis and Review Again, using the City's comprehensive planning documents, prior area studies, we will coordinate with the City Engineering Department on an analysis and determination of the street network appropriate for the area. We anticipate a coordination with staff to include a high-level look into the expected traffic volumes, access spacing, land use destinations, and other factors that impact the roadway network needs. Financial Analysis As part of the planning process, Ehlers' will provide an analysis of the proposed development scenarios and their capacity to generate municipal revenues. This analysis will help illustrate whether each scenario creates sufficient capacity to fund development -related costs for utility infrastructure and new parks. Specifically, we will evaluate the following fees generated by each development scenario based on the City's current fee schedule: • Parkland dedication fees • Sewer availability charge (SAC) • Water availability charge (WAC) Further, we will estimate the property tax revenue generated by each development scenario upon full completion. The property tax revenue stream will be compared to development -related costs such as collector roads to determine the amount of additional revenue available to the City to pay for other city services. Together, the fee and property tax analyses will assess which development scenarios will be most successful at "paying their own way" and ensuring that the City's growth will be financially sustainable. Task 3 Subtasks: 3.1 Alternatives development 3.2 Meeting with Planning staff to review preliminary concepts 3.3 Coordination with City Engineering staff/ consultants on utility service review 3.4 Coordination with City Engineering staff/ consultants on traffic and transportation system review 3.5 Fiscal impact and property tax analysis for each Alternative 3.6 Staff workshop to review alternatives Cd May 7, 2021 — Growth Area Planning — City of Hutchinson 3.7 Alternative refinement 3.8 Planning Commission/ City Council/ EDA (Joint workshop) Task 3 Deliverables: • Up to three sketch level alternatives for each of the 4 study areas • Alternatives in computer rendered plan graphics • Financial analysis (for 3 of the 4 study areas and for each alternative developed — does not include the small farm site north of Edmonton Ave.) Task 4 - Converge on a Preferred Plan (September/ November) This task will focus on an engagement process to help stakeholders understand the components of each alternative and the challenges and opportunities with each. This task will also facilitate a discussion around the design details and product types that could be incorporated with each alternative in order to address major concerns or issues. Lastly, a simple survey will be deployed to gauge a high-level political acceptance of each alternative from the broader public. The following are key subtasks: 4.1 Prepare summary presentation materials 4.2 Prepare and launch online engagement mechanism (Social Pinpoint or other) 4.3 Facilitate stakeholder reviews including up to 8 individual meetings, 1 virtual community workshop, and a virtual Planning Commission/ City Council/ EDA joint workshop Task 4 Deliverables: • Presentation materials/ refined Alternatives for review • Online engagement platform • Meeting notice/invite text and meeting facilitation • Summary memorandum of engagement results Task 5 - Assemble Master Plan (November/ December) This task will include assembling the preferred master plans based on the technical review of the alternatives and the engagement process. A preferred master plan will be assembled to include a bubble land use diagram, an illustrative master plan, development yield data, and development financial analysis data including public infrastructure costs. Additional design details/policy/guidelines will be developed as a mechanism to facilitate future site plans and entitlements. Key road way networks, parks trails and open space improvements, and stormwater treatment features will be identified for the preferred master plan. Final deliverables will be prepared in a manner to facilitate necessary comprehensive plan and rezoning processes. Task 5 Deliverables: • Preferred master plan in electronic PDF form (Draft 1 for review, Draft 2 for approval process and Final Plan) 61 May 7, 2021 — Growth Area Planning — City of Hutchinson • System diagrams (roadway/traffic, sewer/water (supplied by Engineering staff), stormwater, parks, trails/sidewalks) • Materials for City Council consideration • All digital files in original form (InDesign & Adobe PDF) Schedule Our anticipated schedule to conduct the preceding work scope is approximately six months, with final approvals targeted for December 2021. Compensation Professional fees related to the above defined scope of work include will be billed hourly commensurate with the work completed to date and are not -to -exceed $68,500. Reimbursable expenses for milage and printing are at cost and in addition to the identified fee. Reimbursable expenses are estimated at $1,000. We are excited about the opportunity to continue to work with the City of Hutchinson on this important project, and we are confident that we can bring the creativity, planning analysis, strategic thinking, urban design expertise, and community engagement techniques that will benefit the community in the long-term. If you would like to discuss this project scope in more detail, please contact me at bryan@hkgi.com or 612-310-2419(mobile). If this proposal is acceptable to you, please sign below to provide authorization to proceed and we will commence work immediately. We look forward to working with you on this effort! Thank you, Bryan Harjes, PLA, LEED AP Vice President Hoisington Koegler Group, Inc. SIGNATURE OF ACCEPTANCE: City of Hutchinson By: Date: Title: 1.1 H HUTCHINSON CITY COUNCIL Request for Board Action 2021 Dairy Days Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 5/25/2021 Application Complete N/A Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Chamber Ag Business Association is hosting its annual Dairy Days in Library Square on June 4th, 2021 from 11:00 am to 1:00 pm. A memo outlining this event is attached to this form. Event organizers are requesting approval of the following items: Sound amplification equipment throughout the duration of the event. The closure of First Ave SE from Main St to Hassan St from 8.00am to 4:00 pm on the day of the event. This has always been a well organized event. Approval is recommended. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Hutchinson City Council FROM: Chief Thomas D. Gifferson DATE: 05-19-21 RE: 2021 Dairy Days This memorandum outlines the Hutchinson Chamber Ag Business Association request to hold the annual Dairy Days event on June 4th 2021 in Library Square. Event Name: Dairy Days Primary Contact: Tina Huebner 320-583-6139 Event Location: Library Square Event Dates/Times: June 4th 2021 Event time: 11 am-1 pm / set up: 8am - 4pm Brief Description: Event including music, contests and lunch being served by the association. Alcohol -No Alcohol will be provided Security -No security will be required; however, officers will monitor the park on their regular patrol Amplified Sound- Amplified Music in the Bandshell Tents and Canopies -N/A Other -N/A Stages/Platforms-Use of the Bandshell Refuse -Current containers in park, plus extra from the Parks Department u HUTCHINSON A CITY ON PURPOSE. Restrooms-Current facilities and addition through Mini Biff Street Closures- 1st Ave SE. from Main St. to Hassan St. City Departments affected Police -Monitor park, weather and aid with planning and organization Will also close 1st Ave. Parks -Park Maintenance, set up and clean up. Streets- None Police Services staff have spoken with the organizers regarding pending and evolving COVID restrictions. They will be forwarding a plan for review u HUTCHINSON A CITY ON PURPOSE. c� HUTCHINSON CITY COUNCIL --� - Request for Board Action A CITY ON PURPOSE. 2021 Relay For Life Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 5/25/2021 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: McLeod County Relay for Life Committee is requesting to host the Annual Relay for Life Event on Saturday August 14, 2021. The event will begin at 12:00 noon and end at 12:00 midnight with setup beginning at 8:00 am on the day of the event. This is an annual event that draws 100's of people to the park. The City's Special Event Form has been completed for the event. A memo outlining the event and the request letter from the committee is attached to this form. The McLeod County Relay for Life Committee is requesting approval of the following items: Sound amplification equipment for the duration of the event. Alcohol sales in a "Garden Type" setting. Parking in the green space north of Les Kouba Parkway. The closure of Les Kouba Parkway for the duration of the event. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Hutchinson City Council RE: McLeod County Relay for Life This memorandum outlines the McLeod County Relay for Life's request to hold its annual American Cancer Society fundraiser at West River Park in Hutchinson. Event Name: McLeod County Relay for Life Primary Contact: Sarah Hannah 13082 220 St Silver Lake MN 55381 320-583-8219 Event Location: Masonic West River Park 103 Les Kouba Parkway Event Dates/Times: August 14th 2021- Noon to Midnight. Setup starting at 8 a.m. Brief Description: McLeod County Relay for Life is a nonprofit associated with the American Cancer Society. This free, open to the public event will assist with fundraising and building awareness around all types of cancer. Alcohol -The group is asking for permission to sell alcohol in a "garden" type setting. They have been instructed to work with Mellissa Starke to procure the appropriate license Security -No security will be required; however, the event would request extra patrol during the event. Amplified Sound- Amplified Music and a PA system will be utilized thought the event. Tents and Canopies -Tents and Canopies will be used during the event by vendors. Other -Money will be collected individually by vendors and through a silent auction. Stages/Platforms-Portable stage, possibly a flatbed trailer. u HUTCHINSON A CITY ON PURPOSE. Refuse -Contract extra service with West Central Sanitation. Restrooms-Contract extra service with Mini Biffs of Hutchinson. Street Closures- Close Les Kouba Parkway. City Departments affected Police -Monitor campground, weather and aid with planning and organization. Provide onsite security and allow use of Mobile Command Post as 1 st Aid Center and on -site office for event organizers. Parks -West River Park maintenance, set up and clean up. Striping a setup of parking area. Streets- Barricades for road closer and set up of parking area Creek Side- Use of two gators and portable lights Administration- Liquor license I recommend approval of this request u /), -)� --� I Hutchinson Police Event Coordinator February 2021 To whom it may concern: McLeod County Relay for Life is requesting for your services on August 14 2021. Relay for Life is requesting to host a public event at the Masonic River in Hutchinson. This is a request for a permit to host the all night event. The main event will be on the road path at the park, using the same path as prior years. Field parking and the entire park along the river. If the weather is not cooperative the altemative location will be Burich Arena. We are also considering having a beer garden this year with a vender that has a liquor licence. We are requesting the city support during the event. We are working closely with Sara Witte of the Park and Rec.and the Police Services Coordinator. Mini Biffs and west Central Sanitation will be providing services. The park will be cleaned by volunteers. Relay for Life is a non-profit associated with the American Cancer Society. For 28 years this organization has been fundraising and building awareness around all types of cancer. For more information on the event please contact Sarah Hannah. Gegurds, McLeod County Relay for Life 13082 220th stree Silver Lake, MN. 55381 info.relayforlife.mc6��(imail.com HUTCHINSON CITY COUNCIL �,tyRf�► Request for Board Action �17 Agenda Item: Short -Term Gambling License - Hassan Valley Lodge #109 Department: Administration LICENSE SECTION Meeting Date: 5/25/2021 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 7 consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Hassan Valley Lodge #109 has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on September 25, 2021. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Hassan Valley Lodge #109 on September 25, 2021. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 1 1 r ! i a > cil p 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered Application T e Short Term Date(s) 0 7 Fee: $30.00 Month/ /Year — Month/Day/Year ra 1-7 /ate 1 Organization Information �4- (04 Name Phone Number 1 � � S JR-A I OSLN J M-0 3 � Address where regular meeting are held City State zip Federal or State ID: 'Z Day and time of meetings? C,j3� r /a- e( A.(c-, J Is this organization organized under the laws of the State of Minnesota? 9 yes ❑ no How long has the organization been in existence? ICAIoow may members in the organization? What is the purpose of the organization? t b 1ltf �w ,; Pik 16oL.)L aC S In whose custody will organization records be kept? i_ F- Y— Sa-Uu 4. && / 3aa -g�1 z- - 7gs 7 ame Phone Number I r �7sic' t'- -L')e A) 44 Address City State zip Duly Authorized Officer of the Organization Information True Name Phone Number 7-9' nhE S 1 iS " Rat i 14 SJ .-� A $3 6 -7 35 6 Residence Address City State zip Date of Birth: ©� /_ (� $ / / 9 yl �? Place of Birth: t ✓� (� �� Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes lino If yes, explain: City of ffutchinson Application for Gambling Devices License Page 2 of 3 Desienated Gambl_ine Manager (Oualified under Minnesota Statute 6349) True Name Phone Number Residence Address City State Zip Date of Birth: d S / 00 / l "1 1 Place of Birth: Kwl — Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes �iO If yes, explain: How long have you been a member of the organization? Game Information Location #1 lr �J-i c.�.f i a sue) tz c�� SST 'L �.-�� 3:�u - Z 3,1 - .6-6 S l Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: Z S 10 21 through 09ZS 2A34/ A Hours of the day gambling devices will be used: From Oq.-D6 I p To p Maximum number of player: �(� S T" Z Sys Will prizes be paid in money or merc andise? amoney Imerchandise Will refreshments be served during the time the gambling devices will be used? Oyes ❑ no If yes, will a char e be made for such refreshments? Xes ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be psed: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes CI no w Co), of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Organization (if necessary, list additional names on separate sheet) u Name Title Residence Address City State zip L Y, S •Art. o r5 Q_...L.r Name Title l /7 --be _ -! 3s� Residence Address City State zip +� Name Title Residence Address City State zip Officers or Other Persons Paid for Services Information (iCnecessar Z,list additional names on separate sheet Name Title Residence Address City State zip Name Title Residence Address City State zip Name Title Residence Address -City State zi Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager ❑ yes q no Authorized Officer Byes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. officer oJforganization ofgambling manager of'organization Internal Use City Council ❑ approved ❑ denied Notes: 0_ Z%I4ZvZI I Date D,5' G o �� Date To: Mayor and City Council From: Stephanie Nelson, Legal Technician Date: May 25, 2021 Subject: License Renewals for 2021 The following establishment has applied for 2021 license renewal. The appropriate paperwork has been submitted. Please approve the following license: Taxi Erickson Acres Carriage Company, LLC CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/12/21- 5/25/21 Check Date Check ------------------------------------------------------------------------------------------ EFT1456 Vendor Name EFTPS Description --------------------------------------------------------------------------------------------------- Payroll 4/18/21- 5/1/21 Amount -------------------------- 66,181.20 ----------------- 05/07/2021 05/07/2021 EFT1457 Child Support Payroll 4/18/21- 5/1/21 415.78 05/07/2021 EFT1458 MN Dept of Revenue Payroll 4/18/21- 5/1/21 12,740.74 05/07/2021 EFT1459 Provident Life Ins Payroll 4/18/21- 5/1/21 555.80 05/07/2021 EFT1460 PERA Payroll 4/18/21- 5/1/21 54,767.55 05/07/2021 EFT1461 Further HSA Payroll 4/18/21- 5/1/21 13,658.46 05/07/2021 EFT1462 ICMA Payroll 4/18/21- 5/1/21 3,662.84 05/07/2021 EFT1463 VOYA Payroll 4/18/21- 5/1/21 330.00 05/07/2021 EFT1464 MNDCP Payroll 4/18/21- 5/1/21 350.00 05/07/2021 215141 NCPERS Payroll 4/18/21- 5/1/21 320.00 05/07/2021 215142 HART Payroll 4/18/21- 5/1/21 611.06 05/25/2021 215143 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 653.00 05/25/2021 215144 ACE HARDWARE - 1790 BRASS STRIP, SIMPLE GREEN CLEANER - FIRE DEPT 8.79 05/25/2021 215145 ACE HARDWARE - 1825 REPAIR & MAINT SUPPLIES - POLICE 48.68 05/25/2021 215146 ADVANCED ENGINEERING & ENVIRONMENTAL APRIL WWTF & WTP SCADA DESIGN 13,640.90 05/25/2021 215147 ALPHA WIRELESS MAY MAINT ON RADIO EQUIP - PD 794.75 05/25/2021 215148 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 168.32 05/25/2021 215149 AMERICAN DOOR WORKS FIRE DOOR REPAIR/DROPTEST- CITYCTR 962.08 05/25/2021 215150 AMERICAN RED CROSS LIFEGUARD TRAINING - WATERPARK 300.00 05/25/2021 215151 ANIMAL MEDICAL CENTER ON CROW RIVER APR PROCESSING/BOARDING FEES - POLICE 836.00 05/25/2021 215152 ARAMARK UNIFORM & CAREER APPAREL 5/3 SUPPLIES & SERVICE - LIQUOR HUTCH 170.21 05/25/2021 215153 ARCADIS U.S. INC. AWIA RRA: THRU 4/25/21- WATER 4,755.60 05/25/2021 215154 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 515.59 05/25/2021 215155 ARTIST DALE LEWIS 2021 SCULPTURE STROLL 1,000.00 05/25/2021 215156 AUTO VALUE - GLENCOE EQUIPMENT PARTS - HATS 175.61 05/25/2021 215157 AXON ENTERPRISE, INC. STORAGE, TECH PLANS - POLICE 15,782.57 05/25/2021 215158 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 3,957.44 05/25/2021 215159 BENEFIT EXTRAS INC APR COBRA/RETIRE BILLING 58.50 05/25/2021 215160 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 351.38 05/25/2021 215161 BRANDED SOLUTIONS SHIRTS FOR RESALE - LIQUOR HUTCH 409.20 05/25/2021 215162 BRAUN INTERTEC CORP NEW POLICE STATION: GEOTECH EVALTHRU 5/7/21 1,400.00 05/25/2021 215163 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 11,074.54 05/25/2021 215164 BS&A SOFTWARE 5/1/21- 5/1/22 SOFTWARE CONTRACT- MULT DEPTS 21,360.00 05/25/2021 215165 BUFFALO CREEK ENTERPRISES COST OF GOODS SOLD - LIQUOR HUTCH 60.72 05/25/2021 215166 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 61,802.29 05/25/2021 215167 CARS ON PATROL SHOP LLC TOWS & VEHICLE REPAIRS - POLICE 2,514.78 05/25/2021 215168 CENTRAL MCGOWAN EQUIPMENT PARTS & SUPPLIES - HATS 862.74 05/25/2021 215169 CHEMISOLV CORP FERRIC CHLORIDE - WWTP 5,402.31 05/25/2021 215170 CINTAS CORPORATION OFFICE SUPPLIES & SERVICE - MULTIPLE DEPTS 207.01 05/25/2021 215171 CREEKSIDE SOILS MULCH - PARKS 1,692.13 05/25/2021 215173 CROW RIVER SIGNS DRIVERS SIDE DOOR WRAP & GRAPHICS - POLICE 225.00 05/25/2021 215174 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 1,083.60 05/25/2021 215175 DELEGARD TOOL CO HUB SEAL, BEARINGS SEAL KIT- HATS 350.21 05/25/2021 215176 DELL MARKETING L.P. COMPUTER & MONITORS - IT 2,234.58 05/25/2021 215177 DOG -ON -IT -PARKS BAGS - PARKS 184.00 05/25/2021 215178 DRAEGER, TRENT REIMB: SAFETY FOOTWEAR - PARKS 119.99 05/25/2021 215179 DYNA SYSTEMS CONCRETE REPAIR, DEGREASER - STORM WATER 2,035.06 05/2S/2021 215180 ECOLAB PEST ELIMINATION PESTCONTROL- MULTIPLEDEPTS 237.12 05/25/2021 215181 FASTENAL COMPANY MAINTSUPPLIES- MULTIPLEDEPTS 180.60 05/25/2021 215182 FIRSTADVANTAGE LNS OCC HEALTH SOLU DRUG TESTING 331.39 05/25/2021 215183 FLORES, DANIELLE REFUND: FASTPITCH - REC 200.00 05/25/2021 215184 FORESTRY SUPPLIERS INC HERBICIDE - STREETS 369.64 05/25/2021 215185 FOSTER MECHANICAL HVAC REPAIRS @ ARENA & EVENT CENTER 1,993.26 05/25/2021 215186 FURTHER May 2021 HSA/FSA Adm. Fees 330.60 05/25/2021 215187 FUZE LOGISTICS SERVICES USA INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 5,325.00 05/25/2021 215188 GEE, RUTH G 2021 SCULPTURE STROLL 1,000.00 05/25/2021 215189 GILLUND ENTERPRISES LUBRICANT, DEGREASER - HATS 1,036.80 05/25/2021 215190 GOPHER STATE FIRE EQUIPMENT CO. SEMI-ANNUAL SERVICES - MULTIPLE DEPTS 276.00 05/2S/2021 215191 GRAINGER REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 283.07 05/25/2021 215192 HADER FARMS TRUCKING INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 450.00 05/2S/2021 215193 HANSEN GRAVEL INC. RED ROCK - STREETS 79.50 05/2S/2021 215194 HANSEN TRUCK SERVICE ENGINE #7: REPLACE STEER AXLE BRAKES - FIRE 572.00 05/25/2021 215195 HANSON & VASEK CONSTRUCTION REC CENTER SIDEWALK & MISC WATER LEAK REPAIRS 43,635.40 05/25/2021 215196 HAYDAY EXPRESS CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 725.00 05/25/2021 215197 HEARTLAND AG SYSTEMS PARTS FOR COMPOST SPRAYER 141.43 05/25/2021 215198 HJERPE CONTRACTING VARIOUS REPAIRS & INSTALLS - MULTIPLE DEPTS 13,355.85 05/25/2021 215199 HOLT MOTORS INC DOT INSPECTIONS - PARKS 189.76 05/25/2021 215200 HUSKY SPRING SPRINGS, RODS, NUTS, WASHERS - STREETS 1,449.84 05/25/2021 215201 HUTCH CAFE 11 CHEESEBURGERS & SALAD - EDA BOART LUNCH 105.10 05/25/2021 215202 HUTCHINSON CO-OP APRIL FUEL, SEED - MULTIPLE DEPTS 12,147.88 05/25/2021 215203 HUTCHINSON LEADER APR ADVERTISING & PUBLISHING - MULTIPLE DEPTS 2,404.81 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/12/21- 5/25/21 Check Date Check ------------------------------------------------------------------------------------------ 215204 Vendor Name HUTCHINSON UTILITIES Description --------------------------------------------------------------------------------------------------- UTILITIES 4/1- 5/1'21 Amount -------------------------- 68,111.94 ----------------- 05/25/2021 05/25/2021 215205 HUTCHINSON UTILITIES 1ST HALF SERVICES BILLING, SOFTWARE UPGRADES 43,472.65 05/25/2021 215206 HUTCHINSON WHOLESALE #1550 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 423.02 05/25/2021 215207 HUTCHINSON WHOLESALE #1551 GRINDER FILTERS - COMPOST 91.09 O5/25/2021 215208 HUTCHINSON, CITY OF CONCESSION & ADMISSIONS START-UP MONEY - WATERPARK 1,435.00 O5/25/2021 215209 HUTCHINSON, CITY OF APR 2021 STORM DRAINAGE - MULTIPLE DEPTS 6,542.84 05/25/2021 215210 INNOVATIVE FOAM MONUMENT SIGN PROJECT - CREEKSIDE 2,603.31 05/25/2021 215211 INTEGRATED POWER SERVICES LLC BALDOR VOLTS - WWTP 318.06 05/25/2021 215212 INTEGRITY EXPRESS LOGISTICS LLC 1 FRANK SCHMIDT TRANSPORTATION - STREETS 485.00 05/25/2021 215213 ISD423/PRCE POSTAGE & PAGES FOR BROCHURES - PRCE 2,402.00 05/25/2021 215214 J. FRANK SCHMIDT & SON CO. TREES 124.14 05/25/2021 215215 JACOBSEN, SEPTEMBER REIMB: BOWLING MEDALS - SR CTR 142.15 05/25/2021 215216 JEFFERSON FIRE & SAFETY INC CAMERA KIT, TRUCK CHARGER - FIRE 3,215.00 05/25/2021 215217 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 34,772.48 05/25/2021 215218 JOHNSON CONTROLS FIRE PROTECTION LP JUN - AUG 2021 ALARM/DET MONITORING - EV CTR 202.34 05/25/2021 215219 JUUL CONTRACTING CO REPAIR HYDRANT HWY 7 - WATER 3,739.50 05/25/2021 215220 KAHNKE BROTHERS NURSERY FDP TREES - STREETS 537.30 05/25/2021 215221 KALENBERG, TYRIINA REFUND: FASTPITCH - REC 200.00 05/25/2021 215222 KOHLS SWEEPING SERVICE APRIL HAULING & PILING - COMPOST 1,045.00 05/25/2021 215223 L & P SUPPLY CO FILTER - CEMETERY 10.80 05/25/2021 215224 LEAGUE OF MN CITIES -INS TRUST EXCESS PD LIABILITY COVERAGE THRU 6/30/21 5,662.00 05/25/2021 215225 LITCHFIELD BUILDING CENTER SHIMS, SILICONE, FOAM, TRIM - PARKS 989.62 05/25/2021 215226 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 49,116.25 05/25/2021 215227 LOGIS SOFTWARE SERVICES & SUPPORT 11,017.56 05/25/2021 215228 LUMINAIRE ENVIRONMENTAL & TECH BULB RECYCLING - GENERAL 300.38 05/25/2021 215229 M-R SIGN SIGNS - STREETS 1,771.59 05/25/2021 215230 MARCO TECHNOLOGIES, LLC APRIL SHREDDING - MULTIPLE DEPTS 83.87 05/25/2021 215231 MARCO TECHNOLOGIES, LLC 4/20 - 5/20/21 PRINTING CONTRACTS - MULTIPLE DEPTS 2,003.64 05/25/2021 215232 MARTIN-MCALLISTER PUBLIC SAFETY ASST: B HUEBNER - POLICE 550.00 05/25/2021 215233 MAYTAG LAUNDRY & CAR WASH APR LAUNDRY SERVICES - EV CTR 156.09 05/25/2021 215234 MCLAIN, ALAN REIMB: SAFETY FOOTWEAR - CEMETERY 175.00 05/25/2021 215235 MCLEOD COUNTY COURT ADMINISTRATOR BAIL FOR PD 100.00 05/25/2021 215236 MEDICA JUNE HEALTH INSURANCE 148,719.58 05/25/2021 215237 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,400.85 05/25/2021 215238 MEZERA, RACHEL REFUND: FASTPITCH - REC 200.00 05/25/2021 215239 MHSRC/RANGE EVO/PIT REFRESHER: T DUENOW - POLICE 275.00 05/25/2021 215240 MINNESOTA DEPT OF HEALTH Q2 2021 STATE FEE - WATER CONNECTIONS 11,766.00 05/25/2021 215241 MINNESOTA POLLUTION CONTROL AGENCY MIKE LIEN WW OPERATOR CERT - WATER 23.00 05/25/2021 215242 MN DEPT OF TRANSPORTATION JOB COST TRANSFERS - STREETS 4,052.10 05/25/2021 215243 MN DEPT OF TRANSPORTATION 3-YEAR LICENSE FOR AIRPORT 40.00 05/25/2021 215244 MOLECULAR REPAIR CONCEPTS INC ELASTOMER, TAPE - WWTP 327.01 05/25/2021 21S24S MORPHEW, MOLLY REFUND: DRIVER DISCOUNT-COMM ED 23.00 05/25/2021 215246 NORTH AMERICAN SAFETY INC VESTS - PARKS 239.70 05/25/2021 215247 NORTH CENTRAL INTERNATIONAL EQUIPMENT PARTS - STREETS 1,198.41 05/25/2021 215248 NORTH CENTRAL LABORATORIES AMPULES, BUFFER SOL, WEIGHING DISHES- WWTP 305.98 05/25/2021 215249 NORTHERN BUSINESS PRODUCTS FOLDERS, SOAP, TOWELS, PLATES - CREEKSIDE 65.18 05/25/2021 215250 NORTHERN SAFETY & INDUSTRIAL TAPE, GAUZE, ANTIBIOTIC PACKS, PEROXIDE - HATS 75.99 05/2S/2021 215251 NORTHERN STATES SUPPLY INC LINKS, PINS, CLAMPS, SHRINKS, WASHERS - HATS 133.79 05/25/2021 215252 NUSS TRUCK & EQUIPMENT COMPOST SEMI VALVE REPAIR & INSPECT 993.15 05/25/2021 215253 NUVERA MAY PHONE SERVICES 5,794.70 05/25/2021 215254 O'REILLYAUTO PARTS REPAIR & MAINT SUPPLIES- PARKS 1,240.09 05/25/2021 215255 OFFICE DEPOT SHIPPING TAGS - CEMETERY 46.42 05/25/2021 215256 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 3,690.75 05/25/2021 215257 PECE RECYCLING LLC PALLETS - COMPOST 2,250.00 05/25/2021 215258 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 4,417.16 05/25/2021 215259 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 17,451.32 05/25/2021 215260 PLUNKETTS PEST CONTROL 4/12 PEST CONTROL - ARENA 102.75 05/25/2021 215261 PREMIER TECH CHRONOS 3RD BILL: INFEED HOPPER - COMPOST 31,290.00 O6/2S/2021 215262 PREMIUM WATERS MAY SERVICE - PARKS 8.00 05/25/2021 215263 QUADE ELECTRIC LED DRIVER & FIXTURE - HATS 324.00 05/2S/2021 215264 QUILL CORP PAPER, TISSUES, LABELS - POLICE 133.11 05/2S/2021 215265 RADWELL INTERNATIONAL BAGGER PARTS - COMPOST 1,080.09 05/25/2021 215266 RANDY'S REPAIR SERVICE TRAILER INSPECTION & REPAIR - COMPOST 524.29 05/25/2021 215267 READ, TIM REIMB: CERT CLASS, DECALS, MILEAGE - STREETS 349.32 O5/25/2021 215268 RECREONICS KITS, TUBES, UMBRELLA, WHISTLE - WATERPARK 2,020.61 O5/25/2021 215269 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 4,394.36 05/25/2021 215270 RNLTRANSPORT LLC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 31,605.00 05/25/2021 215271 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS 52.45 05/25/2021 215272 SAFETYFIRST PLAYGROUND MAINTENANCE CLEAN TAMARACK WOOD CHIPS - COMPOST 1,948.80 05/25/2021 215273 SCHUFT, KRISTEN REFUND: COACHING - REC 45.00 O5/25/2021 215274 SHAFF, ZACH UB refund for account: 2-853-8320-6-03 48.03 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/12/21- 5/25/21 Check Date Check ------------------------------------------------------------------------------------------ 215275 Vendor Name SKYLINE AGGREGATE Description --------------------------------------------------------------------------------------------------- BITCON - PARKS Amount -------------------------- 551.21 ----------------- 05/25/2021 05/25/2021 215276 SOUTHERN MINNESOTA INSPECTION REC CENTER INSPECTIONS 593.20 05/25/2021 215277 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 16,795.45 05/25/2021 215278 STANDARD PRINTING-N-MAILING POSTAGE & MAILINGS - VARIOUS DEPTS 2,891.93 05/25/2021 215279 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 671.97 05/25/2021 215280 STATE CHEMICAL SOLUTIONS AEROSOL TIER PROGRAM TIER 2 - PARKS 222.87 05/25/2021 215281 STREICH TRUCKING CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 1,470.22 05/25/2021 215282 SUN LIFE FINANCIAL MAY DENTAL CLAIMS FEES 13,884.60 05/25/2021 215283 TALKPOINT TECHNOLOGIES INC BATTERIES - POLICE 79.85 05/25/2021 215284 TALL SALES COMPANY APRIL 2021 CREEKSIDE SALES COMMISSIONS 33,500.00 05/25/2021 215285 THOMSON REUTERS-WEST APR WEST INFO CHARGES - PD 145.53 05/25/2021 215286 TITAN MACHINERY #789 1000 HR SERVICE - COMPOST 2,592.63 05/25/2021 215287 TOLLEFSON, RYAN REIMB: SAFETY FOOTWEAR - PARKS 167.19 05/25/2021 215288 TRI COUNTY WATER APRIL BOTTLE WATER DELIVERY - POLICE 109.75 05/25/2021 215289 UNITED FARMERS COOP MID -GRADE LEAD FREE 89 FUEL - HATS 19,881.29 05/25/2021 215290 UNUM LIFE INSURANCE CO OF AMERICA JUNE LIFE INSURANCE 2,899.37 05/25/2021 215291 UPONOR INC 2019/2020 TAX ABATEMENT PER TERMS OF DEV & AGMT 21,226.77 05/25/2021 215292 VERIZON CONNECT NWF, INC. APR PHONE SERVICES - STREETS 80.95 05/25/2021 215293 VERIZON WIRELESS MAR 24 - APR 23, 2021 PHONE SERVICES 3,590.90 05/25/2021 215294 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 19,129.65 05/25/2021 215295 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 648.70 05/25/2021 215296 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 4,812.92 05/25/2021 215297 VIVID IMAGE EDA.COM & ANNUAL FORMSTACK SUB - EDA 1,170.00 05/25/2021 215298 WACONIA TREE FARMS DEVELOPMENT TREES - STREETS 1,300.00 05/25/2021 215299 WARD LABORATORIES INC W-5 HOUSEHOLD COMPLETE TESTS - WATER 81.75 05/25/2021 215300 WASTE MANAGEMENT OF WI -MN 4/17/21 HARD/WHITE GOODS & 4/16-4/30 RESIDENTIAL REFUSE 13,187.47 05/25/2021 215301 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 726.54 05/25/2021 215302 WELCOME NEIGHBOR HUTCH NEW RESIDENT VISITS - LIQUOR HUTCH 60.00 05/25/2021 215303 WEST CENTRAL SANITATION INC. APRIL RESIDENTIAL REFUSE - VARIOUS DEPTS 49,381.78 05/25/2021 215304 WHEELCO TRUCK & TRAILER SEMIREPAIRS- COMPOST 699.56 05/25/2021 215305 WILSON'S NURSERY INC TREES - STREETS 811.00 05/25/2021 215306 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 2,831.60 05/25/2021 215307 WM MUELLER & SONS 5/9:3/8" FINE ASPHALT 6.5% - STREETS 755.28 05/25/2021 215308 WOLD ARCHITECTS & ENGINEERS NEW POLICE FACILITY SERVICES THRU 4/30/21 39,522.35 05/25/2021 215309 WRASPIR, DANIEL & JOYCE UB refund for account: 3-957-8050-4-01 15.16 05/25/2021 215310 ZARNOTH BRUSH WORKS INC BROOM REFILLS - STORM WATER 964.00 05/25/2021 215311 ZIEGLER INC WOOD CHIPPER REPAIR - STREETS 803.04 Total - Check Register A: $ 1,176,322.15 Department Purchasing Card Activity - April 2021 Date Dept Vendor Name Description Amount 04/02/2021 PLANNING IFMA IFMA membership 433.00 04/05/2021 PARK AND REC FACEBOOK FacebookAdvertising- BoostAd 3.79 04/05/2021 PARK AND REC AMAZON Highlighters 26.10 04/07/2021 PARK AND REC WM SUPERCENTER Senior Center- Card Shuffler 7.42 04/12/2021 PARK AND REC WHENIWORK.COM Scheduling Program for Recreation Center Staff 28.00 04/12/2021 PARK AND REC AMAZON Face Masks, Ice Cold Compress, Screen Cleaner, Laminating Pouches 213.10 04/12/2021 PARK AND REC AMAZON Soccer Balls 53.97 04/14/2021 PARK AND REC SIGNUPGENIUS Sign Up for Online Registration for Water Park 24.99 04/16/2021 PARK AND REC AMAZON Automatic Hand Sanitizer Dispenser 220.38 04/19/2021 PARK AND REC AMAZON Gel Hand Sanitizer for Dispenser 45.10 04/21/2021 PARK AND REC HASTYAWARDS Medals for Softball Tournament 684.02 04/22/2021 PARK AND REC AMAZON Phone Charger, Packaging Tape 33.76 04/22/2021 PARK AND REC AMAZON Face Masks, Gloves, First Aid Kits 89.93 04/22/2021 PARK AND REC AMAZON Stand Up Desk Converter 159.95 04/26/2021 PARK AND REC AMAZON Hand Sanitizer 3.17 04/26/2021 PARK AND REC AMAZON Washcloths, Price tag sticker labels 46.93 04/26/2021 PARK AND REC FACEBOOK FacebookAdvertising-Boost Ad 7.00 04/29/2021 PARK AND REC WRISTBANDEXPRESSCOM Wristbands for Water Park 310.80 04/30/2021 PARK AND REC AMAZON Hanging File Organizer 19.79 04/30/2021 PARK AND REC AMAZON Post - It Notes 14.73 04/07/2021 CREEKSIDE SPS COMMERCE Feb 2021 SPS fees for UH and Bomgaars 323.70 04/08/2021 CREEKSIDE SPS COMMERCE Mar 2021 SPS fees for UH and Bomgaars 320.90 04/13/2021 CREEKSIDE WGC CUB Consumer complaint reimbursement 10.00 04/16/2021 CREEKSIDE AMAZON Pressure gauge - Grinder 10.50 04/01/2021 FINANCE AMAZON Legal - USB phone charger 19.99 04/05/2021 FINANCE AMAZON Refund - Cancelled sticky notes purchased (12.95) 04/06/2021 FINANCE AMAZON PTO adapter for skidsteer split with Compost 730.50 04/06/2021 FINANCE AMAZON PTO adapter for skidsteer split with Storm Water 730.49 04/06/2021 FINANCE AMAZON City Center - sticky notes 12.99 04/07/2021 FINANCE STACYS NURSERY Flowers for employees mothers funeral 49.49 04/09/2021 FINANCE AMAZON City Center- paper cups for hot drinks 63.05 04/13/2021 FINANCE AMAZON City Center- calculator paper rolls 13.99 04/13/2021 FINANCE AMAZON DMV - calculator paper rolls and packing tape 22.41 04/28/2021 FINANCE AMAZON DMV- rubber bands 8.16 04/01/2021 LIQUOR HUTCH MENARDS HUTCHINSON Misc operating supplies 40.78 04/01/2021 LIQUOR HUTCH FACEBOOK Facebook advertising 10.00 04/01/2021 LIQUOR HUTCH TRUE BRANDS Cost of Sales - Misc items for resale 63.00 04/02/2021 LIQUOR HUTCH BARCODES INC Shelf price tags 313.92 04/09/2021 LIQUOR HUTCH MENARDS HUTCHINSON Misc operating supplies cooler reset 8.40 04/12/2021 LIQUOR HUTCH ACE HARDWARE - 1315 Misc hardware for cooler reset 29.07 04/12/2021 LIQUOR HUTCH ACE HARDWARE - 1315 Soil, seeds etc for outside planter 46.07 04/12/2021 LIQUOR HUTCH TRUE BRANDS Cost of Sales - Misc items for resale 20.28 04/16/2021 LIQUOR HUTCH RITE INC Monthly POS fees 267.19 04/23/2021 LIQUOR HUTCH EIG CONSTANTCONTACT.COM Email blast advertising 70.00 04/01/2021 PUBLIC WORKS AMAZON WTP cleaning concentrate 36.00 04/02/2021 PUBLIC WORKS MINNESOTA WASTEWATER OPER MWOA Registration - Eric M. 275.00 04/09/2021 PUBLIC WORKS PAYPAL Engineering metal locator 888.55 04/12/2021 PUBLIC WORKS 828 PRIME Refund of business prime (179.00) 04/13/2021 PUBLIC WORKS PAYPAL APWA conference - Kent E. 130.00 04/20/2021 PUBLIC WORKS TRANSOURCE TRUCK & EQUIPMENT INC Streets equipment part 250.00 04/21/2021 PUBLIC WORKS BP Fuel to haul Streets equipment part 42.97 04/22/2021 PUBLIC WORKS BAILEYS INC Stump chipper teeth 257.47 04/23/2021 PUBLIC WORKS CSWEA WW training - several staff 20.00 04/28/2021 PUBLIC WORKS AMAZON WWTF electronics 227.96 04/02/2021 ADMIN USPS Certified Mail for Ulland Case 14.40 04/14/2021 ADMIN USPS Certified Mail for Ulland Case 8.30 04/22/2021 ADMIN USPS Certified Mail for Ulland Case 9.60 04/12/2021 EDA LOGMEIN GOTOMEETING GoTOMeeting subscription 5.79 04/22/2021 EDA USPS Postage stamps 55.00 04/30/2021 EDA MUDDY COW HUTCHINSON Lunches for EDA Board 170.42 04/01/2021 POLICE AMAZON File folders 26.99 04/01/2021 POLICE NATIONAL ASSOCIATION OF SCHOOL RESO Training / Douvier 495.00 04/20/2021 POLICE AMAZON Coffee Cups 65.96 04/22/2021 POLICE AMAZON Hand soap 121.92 04/26/2021 POLICE AMAZON Apple cords 34.96 04/30/2021 POLICE ADVANTAGE POLICE SUPPLY Chin Straps 103.20 04/12/2021 FIRE MENARDS HUTCHINSON Training site rescue house supplies 84.87 04/22/2021 FIRE GUARDIAN ANGEL Incident command light mounts 32.97 04/22/2021 FIRE MUSTANG SURVIVAL Incident command PFDs 529.98 04/23/2021 FIRE STROBES N MORE Multiple emergency LED lights for tanker 6 1,955.84 04/23/2021 FIRE STROBES N MORE Tablet/1-pad mounts for several trucks 1/2 city 1/2 rural 877.96 04/01/2021 IT AMAZON Wireless mouse gas dept 24.99 Department Purchasing Card Activity - April 2021 Date Dept Vendor Name Description Amount 04/O1/2021 IT AMAZON Phone Case 1 Beck 14.99 04/06/2021 IT BLACK ICE SOFTWARE INC. Black Ice Tiff Printer 56.24 04/07/2021 IT AMAZON Phone chargers 49.95 04/12/2021 IT BESTBUY Large Monitor Mike Schumann 377.55 04/12/2021 IT AMAZON Security Cameras A 51.96 04/12/2021 IT AMAZON Phone Case E Kilian 37.47 04/12/2021 IT AMAZON Phone Case S Witte 37.47 04/15/2021IT BESTBUY Ear Buds City Council 29.96 04/19/2021 IT AMAZON Otter Box Justin Witte 37.35 04/23/2021 IT AMAZON Headset for KMessner 27.99 04/26/2021 IT BESTBUY Web Cam M Sebora 69.99 04/26/2021 IT BESTBUY Web Cam TGratke 69.99 04/26/2021 IT AMAZON Monitor Stand Lynn Neumann 86.99 04/28/2021 IT LOGMEIN GOTOMEETING GoToMeeting Tom and Matt 10.79 04/28/2021 IT AMAZON Protective sleeves for Body Cam Footage 39.95 04/29/2021IT BESTBUY I City Council Headsets 27.00 Total - P-Cards: $ 13,190.60 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 5/12/21 - 5/25/21 Check Date 1215172 Check z ------------------------------------------------------------------------------------ Vendor Name CROW RIVER GLASS INC. qm—c� -------------------------------------------------------------------------------- 24 X 30 X 1/4 PLEXI + LABOR - COUNCIL CHAMBERS Amount --------------------------- 433.50 ---------- 05/25/2021 _ Total - Check Register B: $ 433.50 c� HUTCHINSON CITY COUNCIL w=-�t X Request for Board Action A CITY ON PURPOSE. Resolution 15315 Adopting a Tax Abatement and Authorizing the Issuance of Agenda Item: General Obligation Tax Abatement Bonds Department: Finance LICENSE SECTION Meeting Date: 5/25/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Nick Anhut Reviewed by Staff ❑� Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Nick Anhut, from Ehlers & Associates, will present information during the public hearing regarding Tax Abatement and issuing Tax Abatement bonds to finance the following projects- - Pedestrian crossing system at Highway 7 West & Montana Street - New sidewalk and trail along Highway 7 East - Extension of Jefferson Street between Washington Avenue E and 1st Avenue NE Our annual special assessment improvement bonds typically provide sufficient proceeds to finance these types of projects, but those bond proceeds are limited this year due to a low level of special assessments. Tax abatement bonds will essentially be the same type of debt as the special assessment improvement bonds but with a slightly different process prior to issuing the bonds. I don't anticipate that we will use this financing tool again in the near future due to the limitations with Tax Abatement. The debt will be repaid annually by the City's debt tax levy, in accordance with our Debt Management Plan. BOARD ACTION REQUESTED: Approve resolution 15315 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 1,450,000.00 Total City Cost: $ 700,000.00 Funding Source: Federal & State Aid; Storm Water contribution Remaining Cost: $ 750,000.00 Funding Source: G.O. Tax Abatement Bonds - City Debt Tax Levy CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA RESOLUTION NO. _15315 RESOLUTION ADOPTING A TAX ABATEMENT AND AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION TAX ABATEMENT BONDS BE IT RESOLVED by the City Council (the "Council') of the City of Hutchinson, Minnesota (the "City"), as follows: Section 1. Recitals. 1.01. The City, pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815, as amended (the "Act"), is authorized to grant an abatement of all or a part of the property taxes imposed by the City on a parcel of property, if certain conditions are met, through the adoption of a resolution specifying the terms of the abatement. 1.02. The City proposes to undertake public improvements consisting of certain public infrastructure improvements, including the Highway 7 West/Montana Street Pedestrian Crossing System, Highway 7 East side -walk and trail, and Jefferson Street Extension (the "Project"). 1.03. Pursuant to the Act, on the date hereof, this Council conducted a public hearing on date hereof on the desirability of granting an abatement of property taxes on certain properties expected to be benefited by the proposed Project, which properties are identified on Exhibit A hereto (the "Properties"). Notice of the public hearing was duly published as required by law in the Hutchinson Leader, the official newspaper of the City, on May 5, 2021, which date is no fewer than ten and no more than 30 days prior to the date hereof. 1.04. The abatement will apply to the City's share of the property taxes derived from the Properties (the "Abatement"). Section 2. Tax Abatement Findings. On the basis of the information compiled by the City and elicited at the public hearing referred to in Section 1.03, it is hereby found, determined and declared: 2.01. The Project is in the public interest because it will finance or provide public infrastructure and help provide access to services for residents of the City. 2.02. The City expects that the benefits of the proposed Abatement are not less than the costs of the proposed Abatement. 2.03. The Properties are not located in a tax increment financing district. 2.04. The granting of the proposed Abatement will not cause the aggregate amount of abatements granted by the City under the Act in any year to exceed the greater of (i) ten percent (10.0%) of the City's net tax capacity for the taxes payable year to which the abatements apply, or (ii) $200,000. 2.05. It is in the best interests of the City to grant the Abatement authorized in this Resolution. 2.06. Under Section 469.1813, Subdivision 9 of the Act, it is not necessary for the City to obtain the consent of any owner of any of the Properties to grant an abatement. Section 3. Terms of Tax Abatement. 3.01. The Abatement is hereby granted in respect of property taxes levied by the City on the Properties for a maximum of fifteen (15) years, commencing with taxes payable in 2022 and concluding with taxes payable in 2036. 3.02. The City will abate all or a portion of the City's share of the property tax amount which the City receives from the Properties in a cumulative amount not to exceed $990,000. 3.03. The Abatement shall be subject to all the terms and limitations of the Act. 3.04. The City shall retain the Abatement and apply it to payment of all or a portion of the costs of acquiring or constructing the Project or to the payment of bonds of the City issued in the maximum principal amount of $750,000 to finance costs of acquiring or constructing the Project. Councilmember moved for the adoption of the foregoing resolution, and said motion was duly seconded by Councilmember , and upon a vote being taken thereon after full discussion thereof, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Adopted on May 25, 2021, by the Hutchinson City Council. Attest: City Administrator Mayor 2 CITY CLERK'S CERTIFICATE I, the undersigned, being the duly qualified and acting Clerk of the City of Hutchinson, Minnesota (the "City"), DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of the City, duly called and held on the date therein indicated, insofar as such minutes relate to the calling of a public hearing on a proposed property tax abatement. WITNESS my hand this 25th day of May, 2021. City Administrator Hutchinson, Minnesota EXHIBIT A Properties identified as tax parcel numbers (the "Properties"): 23.056.3210 23.057.0015 23.056.3310 23.050.0510 23.050.0430 23.050.0350 23.107.0020 23.036.4500 23.036.3400 23.036.3000 23.246.0020 23.032.1000 23.250.0030 23.248.0010 - HUTCHINSON CITY COUNCIL HUTCHINS(is Request for Board Action A CITY ON PURPOSE. Public Hearing for 1st Avenue NE Improvements Project (L1/P21-01) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 5/25/2021 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑� Public Hearing Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff will be administering a Public Hearing for the 1st Avenue NE Improvements project (TH15/Main to Adams St.). Attached for your reference are the project engineering report document with the current cost estimation and the project construction notice. Following a brief project overview by City staff and potential public comments, staff will request that the City Council move forward with the final preparation/approval of project plans/specifications and the ordering of the advertisement for bids as referenced within the attached Resolutions. The scheduled bid opening date is Wednesday, June 16th (11:00 AM). BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson NM 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: 4/27/2021 (revised 5/17/21) SUBJECT: Letting No. 10/Project No. 21-10 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L1/P21-10 1st Avenue North Improvements (TH15/Main St to Adams St): roadway rehabilitation by construction of grading, curb and gutter, bituminous surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $296,000 Engineering $44,400 Administration $17,760 Engineering Services - Geotechnical $2,500 Street Lighting Materials $12,000 ESTIMATED TOTAL $372,660 ESTIMATED FUNDING TOTAL Assessable Costs $24,732 State Aid $0 City - Bonding $283,628 City - Water Funds $40,500 Cit - Wastewater Funds $0 City - Stormwater Funds $23,800 ESTIMATED TOTAL $372,660 HuTcHINsaN A CITY ON PURPOSE 5/5/2021 City Improvement Project Notice Letting No. 1 O/Prof ect No. 21-1 O 1 St Avenue North Improvements PROPOSED STREET IMPROVEMENTS In coordination with the proposed City of Hutchinson Police Department building construction project, the City is considering street rehabilitation measures on the segment of 1s` Avenue North from Main Street (Trunk Highway 15) to Adams Street to address deficiencies in existing pavement structure and adjust some roadway curbing/walkways. Thus, the street adjacent to your property has been identified as part of the above referenced project. At this point, this proposed is only being considered and is subject to not being addressed this coming summer/fall depending on City funding limitations and/or City Council action. Please note that the majority of the existing street surfacing has been identified as significantly deteriorated with substantial cracking/settlement throughout many areas of the proposed improvements. Due to these segments of roadway being in poor condition, preventive maintenance measures are not likely to adequately repair the current surface and are becoming less cost-effective. The proposed improvements to this roadway would include administering a rehabilitation method that includes reclamation of the existing pavement, concrete curbing replacements (identified locations), concrete sidewalk, draintile installations, street lighting, landscaping/restoration, signage, and new bituminous pavement. The proposed improvements have shown to be an efficient and appropriate construction approach. PROJECT COSTS & FUNDING The currently estimated total project cost is $372,660.00 and includes amounts for construction, engineering/administration fees, geotechnical testing, and street lighting materials. The anticipated funding of this project will be a City bond issue allocation and property special assessments. ASSESSMENTS A portion of the total cost of these improvements (approximately 7%) will be assessed to the adjacent private properties on a street -frontage basis. Per the adopted City Assessment Policy and Fee Schedule, staff has developed estimated assessment amounts that are provided within the enclosed Notice of Hearing on Improvement. Due to the project being in an early development stage, these estimates are subject to change. Please see below assessment calculation information: ■ Proposed Assessment Rates (per City Assessment Policy & Fee Schedule) o Street Rehabilitation $52.50/Frontaee Foot o Partial Street Reconstruction $65.00/Frontage Foot o Full Street Reconstruction $80.00/Frontage Foot o Mill & Overlay $30.00/Frontage Foot ■ Estimated Total Assessment for Typical City Lot (66' width) o Street Rehabilitation: 66 LF x $52.50/FF = $3,465.00 ■ Notes: 0 1. Methods and amounts of estimated assessments are subject to change. 0 2. Assessments allocated to properties over a 10-year term (interest rate estimate: 3% - 5%). Also, please note that certain property owners may be eligible for deferral of an assessment depending on their age, a defined disability situation, and/or military service status as outlined within Minnesota Statutes and City Policy. Additional information regarding assessment deferral opportunities is available at the Finance Department office (City Center — I I I Hassan St. SE). HEARINGS/PROCESS This City Improvement Project Notice and associated informational meeting is usually the first step in the project assessment process. However, City staff will not be administering the typical meeting due to COVID-19 concerns, but we can be contacted as stated below to answer any questions and are open to meeting on an individual basis at City Center or at your property. The first official hearing, the Public Hearing, is currently scheduled for the City Council meeting on May 25, 2021, at 6:00 PM. This meeting will be televised and is the formal presentation of the proposed project to the City Council. Public input time is included and feedback is welcomed. However, due to COVID-19 circumstances, City staff encourages property owners to contact us beforehand and/or provide written feedback (email preferred) that would be forwarded to the City Council at the scheduled hearing. Approval at this hearing does not mean that the project will be constructed. This will be the point at which a formal decision will be made by the City Council as to whether or not City staff should move on to the next step of completing the plans/specifications and soliciting construction bids for completing the work. The second official hearing, the Assessment Hearing, would be called after receiving the bids (probably at a City Council regular meeting in July). Staff would prepare actual assessment amounts for each property and mail them out in advance of the meeting. Property owners will then be given the opportunity to comment on the merits of both the project and the proposed assessments. Questions, thoughts and concerns regarding the project or associated assessments would be heard by the City Council, and official action on whether or not to award the work for construction would be taken. To formally contest an assessment, a written/signed objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This action then allows you, the property owner, to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. SCHEDULE & CONSTRUCTION ITEMS Construction is anticipated to start in the summer of 2021. The project, except for the final roadway paving, should be completed at some point this fall (weather dependent). CONTACT INFORMATION Please feel free to contact Kent Exner/City Engineer at 234-4212 or kexnerkci.hutchinson.mn.us if you have any questions/comments you would like addressed or would like to provide written feedback. We look forward to administering a successful project process with you. Thank you for your time and consideration! RESOLUTION NO. 15311 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 10/PROJECT NO. 21-10 WHEREAS, a resolution of the City Council adopted the 25th day of May 2021, fixed a date for a Council Hearing on the following improvements: 1st Avenue North Improvements (TH15/Main St to Adams St): roadway rehabilitation by construction of grading, curb and gutter, bituminous surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 27th day of April 2021. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 25th day of May 2021. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 15312 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 10/PROJECT NO. 21-10 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications for the following described improvement: 1st Avenue North Improvements (TH15/Main St to Adams St): roadway rehabilitation by construction of grading, curb and gutter, bituminous surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 11:00 am on Wednesday, June 16th, 2021, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 5:30 pm on Tuesday, July 13th, 2021 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 25th day of May 2021. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO. 8415 ADVERTISEMENT FOR BIDS LETTING NO. 10/PROJECT NO. 21-10 & 21-11 TO WHOM IT MAY CONCERN: Hutchinson, Minnesota Dated:05/20/2021 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Hutchinson City Center, Engineering Office,111 Hassan St SE, Hutchinson MN, until 11:00 am on Wednesday, June 16, 2021, for the making of the following described local improvement: L10P21-10 & 21-11: 1st Avenue NE Improvements (TH15/Main St to Adams St) & Jefferson Street (Washington Ave E to 15tAve N): roadway construction or rehabilitation by construction of grading, milling, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sidewalk, street lighting, landscaping, restoration and appurtenances, and all in accordance with the Plans and Specifications on file in the Engineering Office. Immediately following expiration of the time for receiving bids, the City Administrator and/or Director of Public Works/City Engineer will publicly open bids, in the Council Chambers at the Hutchinson City Center. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, July 13, 2021 in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: ITEM Full Depth Reclamation Excavation Concrete Curb and Gutter Concrete Walk Bituminous Paving RC Pipe Sewer Design 3006 Class V Lighting System Common Topsoil Borrow Pavement Markings UNIT QUANTITY SQ YD 7700 CU YD 2800 LIN FT 1650 SQ FT 3000 SQ YD 5400 LIN FT 250 LUMP SUM 1 CU YD 500 LIN FT 2000 All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond orcertified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid. Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper. Plans and Specifications are expected to be available 06/04/2021 Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $30.00 by inputting Quest project #7842891 on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632-or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of project documents is available for a nonrefundable price of $80.00 per set, which includes applicable sales tax and shipping. Please make yourcheck payable to Cityof Hutchinson and send itto Hutchinson City Center, Attn: Plans & Specs,111 Hassan St SE, Hutchinson MN 55350. Please contact us at 320-234-4209 if you have any questions. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN or purchase the papersetof the bidding documents from the Cityof Hutchinson. Any bids submitted by contractors not on the Plan Holder List will not be considered at the time for opening of bids and will be returned to the contractor. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matthew Jaunich, City Administrator PUBLISH IN HUTCHINSON LEADER ON WEDNESDAY, MAY 26TH, 2021 AND WEDNESDAY, JUNE 2ND, 2021. PUBLISH IN FINANCE & COMMERCE ON WEDNESDAY, MAY 26TH, 2021 AND WEDNESDAY, JUNE 2ND, 2021. cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Hutchinson Huskies Presentation of Plans for a New Grandstand at VMF Dave Agenda Item: Mooney Baseball Complex Department: Administration/Parks LICENSE SECTION Meeting Date: 5/25/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Kyle Messner Reviewed by Staff M Communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Kyle Messner from the Hutchinson Huskies Baseball Club will be presenting the Huskies plans for a new/renovated Grandstand at the VMF Dave Mooney Baseball Complex. He will touch on their fundraising efforts and their goal to try to get this built by 2025. Additional information on this project can be found on the Huskies web site or at this link- https-Hkmessner23.wixsite.com/new-vmf-grandstand BOARD ACTION REQUESTED: No action required at this time. Communication only. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A fL HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORI T'i 2020 Year End by the Numbers General Occupancy Vacancy Rates February 2021 A healthy vacancy rate is 5.0% to allow for unit turnover and consumer choice Market Rate General Occupancy Vacancy Rate 16.00% 14.90% 14.00% 12.00% 10.00% 8.00% 6.00% 4.00% 2.00% 10. % 7.54% 8.38% 4.60% 4.07%4.68% .30 °4.08% 4.13% 2.1 % 1.890 o 1.85% 2.76% 1.76% 1.76% 1.83% 0.000 /o C) tio tititioti�otiotiotioti� o�� DooboZo ,Dtioti tiotiootiotiotiotio'o ti ti ti ti ti ti ti 2021 General Occupancy -Market Rate Rents (Feb 2021) A tName #of Efficien Effic. Rents Dawson Pro e 2 $400 Colonial ApL 1 $415 Gatewa C—al 1 $445 Alexander 1 $500 South Dale Apt. 2 $550 A tName #of 1 BD 1 BD Rents 435 CaliforniaA . 1 $395 MansardApt. 1 $475 A o11oA t. 3 $500 Dawson Pro erty 2 $500 Olson Apartrnents 2 $500 Twint. 14 $500 Park nA eats 8 $515 Colonial A . 3 $530 Gatewa Central 3 $575 Vall ViewA t. 2 $592 ts. Golfvi_A 1 $590 Echo ManorA 2 $600 Dale Street A t. 7 $600 Fairlane A t. 9 $605 565 eff,—onA t. 1 $605 Cedar AcresApt.- 21 $650 Banco 3 $669 Park View Terrace A 1 $695 Country Club Manor 21 $695 Ridged.]. Square 2 $705 Twin Oak Townhomes 8 $715 Hutchinson Apts LLC 2 $750 Highfield 1,2&3 30 $750 Deer Park 20 $815 Century Court Ap, E 21 $870 Highfield 4&5 24 $895 tName #of 2 BD 2 BD Rents 5 Californi.A t. 2 $475 xander 10 $550 nsardA t. 11 $550 A arnnents 25 $550 lordal Apt 4 $570 ollo Apt. 7 $600 kwood A arm.ents 16 $610 le ViewA t. 32 $655 lfviewA ts. 9 $670 ewa Central 13 $675 co 8 $699 dford Apts. IM.norA 2 $700 ar AcresA ts. 15 $700 le StreetA t. 30 $700 thview Terrace 18 $700 rlaneA t. 15 $705 k View Terrace A 17 $710 o Manor A t. 28 $720 5 effer...A t. 11 $725 unt Club Manor 50 $755 edale S ua 34 $775 tchinsonA t. LLC 34 $800 in Oak Townhomes 64 $800 hfield 1,2&3 51 $850 Deer Park 105 $910 Highfield 4&5 46 $995 Century Court Apt. Eaz 47 $1,040 Century Court Apt. 84 $1,350 * Some above listed rents may include utilities; see the Hutchinson Apartment Guide for derails. w tName #of 3 BD 3 BD Rents 435 Califo m Apt. 1 $600 Vall ViewA t. 2 $713 OlsonA meats 6 $750 GoIM—Ap,. 2 $750 Dale Street Apt. 1 $750 Bradford Apt.. 2 $875 Rid edale5 ae 12 $945 Hi field 1,2&3 6 $950 Twin Oak Townhomes 8 $970 Deer Park 12 $1,015 Banco 3 $1,100 Centu Co Apt E 28 $1,260 Hourly rate Yearly 30% Monthly Income $10 $20,800 $S20.00 $12 $24,960 $624.00 $1S $31,200 $780.00 $18 $37,440 $936.00 $20 $41,600 $1,040.00 $22 $4S,760 $1,144.00 $27.727 $57,672 $1,441.80 $1,000 $900 $800 $700 $600 $500 $400 $300 $200 $100 $0 Change in Hutchinson Apartments General Occupancy, Market Rate Median Rents Efficiency 910 5700 $603 1 Bedroom 2 Bedrooms 3 Bedrooms ■ 8/2019 ■ 2/2021 $900 S800 $700 $600 $500 $400 $300 $200 $100 $0 w Change in Hutchinson Apartments General Occupancy, Market Rate Average Rents (t2' 559 $4,vg 462 Efficiency 1 Bedroom 2 Bedrooms ■ 8/2019 ■ 2/2021 3 Bedrooms 2020 Hutchinson Home Resales The McLeod County Assessor's Office 2020 Hutchinson median home resale was $186,000 compared to the MLS median of $200,000.00 The MLS median showed a 10.5% increase from the previous year HOME RFS ALES CITY OF HUTCHINSON 2010 through 2020 Year 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 Price Range No. Let- Pet. No. Pet. No. Let- Let- Pet. No. Pet. No. Pet. No. Let- Let- Pet. Under $50,000 7 2.0% 1 0.3% 7 1.9% 9 2.7% 10 3.0% 15 4.2% 18 5.7 29 10.2 44 15.3 30 12.4 24 11.1 $50,000 to $74,999 10 2.9% 5 1.6% 11 3.1% 10 3.0% 15 4.6% 26 7.3% 17 5.4 35 12.3 33 11.5 31 12.8 16 7.4 $75,000 to $99,999 10 2.9% 8 2.5% 15 4.2% 22 6.6% 38 11.6% 39 11.0% 34 10.8 36 12.7 62 21.6 46 19.0 32 14.8 $100,000 to $124,999 19 5.5% 27 8.6% 46 12.8% 46 13.8% 54 16.4% 58 16.3% 59 18.7 49 17.3 52 18.1 48 19.8 38 17.6 $125,000 to $149,999 49 14.3% 50 15.9% 67 18.7% 70 21.0% 76 23.1% 68 19.1% 68 21.5 59 20.8 41 14.3 33 13.6 38 17.6 $150,000 to $174,999 51 14.9% 64 20.3% 70 19.5% 73 21.9% 55 16.7% 60 16.9% 51 29 10.2 16 5.6 22 9.1 23 10.6 $175,000 to $199,999 55 16.0% 59 18.7% 55 15.3% 39 11.7% 23 7.0% 27 7.6% 21 :6.1 6.6 16 5.6 13 4.5 9 3.7 12 5.6 $200,000+ 142 41.4% 101 32.1% 88 24.5% 64 19.2% 58 17.6% 63 17.7% 48 5.2 31 10.9 26 9.1 231 9.51 33 15.3 Total 343 100.0% 3151 100.0% 3591 1000'/-1 333 100.0%1 3291 100.0% 3561100.0%1 316 100.01 2841 100.0 2871 100.0 2421 100.01 216 100.0 Median $186,000 $175,000 1 $161,900 1 $153,500 1 $140,000 1 $138,750 1 $133,500 1 $121,000 1 $101,400 $109,950 $121,600 Sources: Peterson -Paulsen Associates Inc. Realty Maxfield Research Inc. McLeod County Assessor's Office 2020 Hutchinson Home Resales Source: McLeod County Assessor's Office 2020 Hutchinson Home Sale Price Ranges Hutchinson Median Sales Price 2 9% $200,000 I,000 186,000 $74,999 $180,000 $175,000 $99,999 $161,900 o $124,999 $160,000 $153,500 o $149,999 $140,000 �h $140,0V138,750 o $174,999 133,500 o $199,999 $120,000 $121,000 $117,7' o $224,999 $109,9° o $249,999 $100,000 $101,400 o $274,999 $80,000 o $299,999 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 F -*--Hutchinson Median Sales Price Residential Lots Available in Hutchinson 397 180 262 18-292 2922S4 331323 314 317 314 9,29g WZ7' 2&9 �18 1UO _ 133 G1 N c - U') V r— X ON O .� N c� I- Ln V r- X ON O G1 O O O O O O O O O O .� .� T .� 'r, 'r, 'r, .� .� T, N ON O O O O O O O O O O O O O O O O O O O O O .-- N N N N N N N N N N N N N N N N N N N N N • The lot supply benchmark for growing communities is a three to five year lot supply. A three to five year lot supply allows adequate consumer choice but minimizes developer's carrying costs. At the current building rate of 36 homes per year there is a 3.7 year lot supply. *Southfork Ridge Fourth Addition final plat May 2021-an additional 19 lots. r ME Number of Hutchinson New Construction, Single Family Dwelling Units *Skyrocketing lumber prices resulted in the average price of a single family new home increasing by $24,000. 80 70 60 58 50 40 36 30 32 30 2.7 34 20 19 23 20 23 10 7 12 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Certificate of Occupancy Issued for Hutchinson 150 100 50 0 1994 Ridgedale Square General Occupancy Multi -Family Dwelling Units 137 96 r"279 F29I 1996 1999 2017 2018 2019 2020 Century Deer Park Century Highfield Highfield Highfield Court West Court TH East 2020 Hutchinson General Occupancy Rental Development Century Court West Luxury Townhomes has an approved site plan of 84 total units that are not TIF financed and completed construction of 3 buildings (12 units each) in 2020. 2021 General Occupancy Rental Development General Occupancy • Highfield Apartments (Kuepers developers) completed 2 buildings (35 units each) in February 2021. • Century Court West Luxury Townhomes - 12 units are currently under construction in 2021. 2020 Foreclosures 6 Foreclosures in Hutchinson McLeod County and Hutchinson Foreclosure Counts 200 150 100 50 0 W 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 dmw� ■ McLeod County ■ Hutchinson awl *Moratorium on all pending and future foreclosures when the foreclosure arises out of a substantial decrease in income or substantial out of pocket medical expenses caused by the COVID-19 pandemic, or any local, state, or federal governmental response to COVID-19 (State of Minnesota Emergency Executive Order 20-79) McLeod County Point in Time Homeless Count • On January 27, 2021, the HOMES program had 3 families (7 total people) sheltered. • HOMES stands for Housing Opportunities in McLeod for Emergency Shelter. They are a collaboration of members of the Hutchinson community and United Community Action Partnership. • Information provided by Justin Vorbach, Southwest Minnesota Continuum of Care Coordinator. McLeod County Homeless Count • HOMES Program operates in Hutchinson only. UCAP provides staff supportive services and financial accounting. HOMES Board raises money to pay for three rooms each night. • 27 households were served in 2020. • 44% males/56% females • 87% of the adults served had Mental Health concerns. • 11% physical disability • 27% fleeing domestic violence • Average length of Stay in HOMES -78 days • UCAP opened an office in Glencoe this year and plans to help those facing homelessness. qP 2020 HRA RESULT'S City Rehab Programs: • The HRA administered $500,000 in SCDP funds for the 907 Dale Street Apartments (South Dale) rental rehab project. The total project cost including owner match is $714, 286. • The HRA administered rehab funding for 6 homeowners throughout the city to preserve housing stock and improve neighborhoods. • Conducted a windshield survey to identify the need for rehab target areas. No target areas were identified so rehab funds will remain city wide. 2020 HRA RESULTS Park Towers RAD Conversion from Public Housing to Section 8 Project Based Rental Assistance: • The HRA converted Park Towers from Public Housing to RAD Section 8 Project Based Rental Assistance (PBRA) in order to lock in attractive 2020 Capital Funds and Operating Funds while moving to a more stable funding environment. • Park Towers will still be publicly owned, managed and operated by the Hutchinson HRA and provide rents at 30% of household income for households at up to 80% of McLeod County Area Median Income adjusted for family size. • The RAD program provides a set 20 year contract with less uncertainty around year to year fluctuations in congressional funding. • The RAD program also provides a plan including an initial investment of $650,000 Replacement Reserve to continue maintenance improvements needed over the next twenty years. • Residents will not have to worry about displacement or moving out, because no large scale construction will be taking place. The RAD transaction closed in December 2020 with the change going into effect January 1, 2021. Impact of COVID-19 There is concern for work force housing and naturally occurring affordable housing developments that the eviction moratorium and loss of rental income has resulted in a decrease in operating income for apartment owners. The impact to subsidized housing is nominal, because the government helps guarantee 70% of the rent payments. The Eviction Moratorium in Minnesota at this time remains in place for non-payment of rent. Rent is still due during this time period and will accumulate if unpaid. Governor Walz issued an Executive Order halting evictions, beginning March 24, 2020 and continuing for the duration of the peacetime emergency declared in Executive Order 20-01 or until rescinded by proper authority The order also requests financial institutions holding home mortgages to implement an immediate moratorium on all pending and future foreclosures and related evictions when the foreclosure is related to lost income or out of pocket medical expenses due to the COVID-19 pandemic. Impact of COVID-19 Minnesota is now bracing for a glut of evictions once the eviction moratorium ends. A MN Senate housing committee passed an "off -ramp" bill in March, providing a 60-day phase out period where landlords would have to provide notices to tenants before filing evictions. A final version is expected to pass in late April or May. In the meantime, State Housing Finance officials are preparing to launch a new COVID-19 Emergency Rental Assistance Program with $375 million that Congress provided in a COVID-19 relief bill in December. Eligible renters will include households that earned 80% or less of area median income in 2020 or in the most recent month. More information is available at 211 or RentHelpMN.org is open for applications. Additional rental assistance is included in the American Rescue Plan approved by Congress in 2021; information about that program is not yet available. Realtors predict.... 2021 Realtor Trends Q. What do you see for the housing market for Hutchinson in 2021? A. We expect the housing market to be very similar to 2020. Q. What are the most influential factors affecting housing in Hutchinson? A. The lack of inventory of homes for sale is driving the prices up. This is not only a local concern, but a concern throughout the country. However, buyers are able to purchase because of the low mortgage interest rates. Q. There were 36 houses built in 2020. What do you think will happen to new housing construction in 2021? A. We expect the building to continue to expand. That being said, we will likely run short of lots to build on, but there are a couple of areas that are being considered for development. 2021 Priorities .,URA Park Towers: • Train Staff and implement RAD Section 8 PBRA at Park Towers. • Follow legislation that may require sprinklers in high rise buildings. Fun dingAvallability for Rehab Programs: • As of December 31, 2020 there is $177,029.98 in SCDP Program or Local Income Funds available for either Owner Occupied or Rental Rehab projects for households up to 80% of McLeod County Median Income. • TIF available balance of $340,000 for up to $10,000 grant, home improvement funds per home for households with incomes up to $80,900. The grant covers 50% of eligible improvements. • A $5,000 Live and Work in Hutchinson grant for First Time Homebuyers is also available for household incomes up to $93,100 or $107,000 for households of 3 or more. 2021 Priorities City Center Operations, Owner Occupied Rehab: • Administer City owner occupied rehab programs, including the City Home Improvement Grant Program (TIF available funds), Fix -Up loans, Minnesota Rehab Loan Program. • Evaluate need for SCDP Program or Local Income rehab program to provide funding for households up to 80% of McLeod County AMI. City Center Operations, Rental Rehab Programs 1 rental projects needing rehab. 2021 Priorities City Center Operations, Rental DevelWment Obtain a Comprehensive Housing Market Analysis for Hutchinson after the 2020 Census Data is available. Census data is beginning to release with County population (age, sex, race) available June 17, 2021. After the Housing Study is complete, develop a housing plan including potential resources available. Questions??? Information will be at www.hutchinsonhra.com cR HUTCHINSON CITY COUNCIL HUT :HINSON Request for Board Action A CITY ON PURPOSE. Approve/Deny Moving City Council Meetings from Virtual to Back In Person Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 5/25/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Back in April, the City Council discussed moving council meetings back to meeting in person. At that time, the Council made the decision to not meet back in person until the mask mandate was lifted. On May 14, Governor Walz signed Executive Order 21-23 essentially ending the mask mandate outside of a few locations (schools, public transportation, health care facilities, etc.). The order noted that face coverings are no longer needed for those that have been vaccinated, and for those who are not vaccinated, it is strongly recommended that they continue to wear a face covering until vaccinated. As a quick background, the Council voted on April 14, 2020 to move into "virtual" council meetings for the "foreseeable future". A simple majority vote is required to change the council meetings back to in -person. If that is the desire of the Council, I would request that you set the date of when that will occur (June 8 is proposed) and address the desire to continue to allow for virtual access (or not) for members within the motion or action. BOARD ACTION REQUESTED: Approve/Deny Moving City Council Meetings from Virtual to Back In Person Effective for the June 8 City Council Meeting Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A cR HUTCHINSON CITY COUNCIL PiIKIlke,r4 Request for Board Action ON PURPOSE. April 2021 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 5/25/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the April Financial Reports for the general fund and enterprise funds. Also attached is the April Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern, Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - - 5,442,779 5,442,779 - - 5,270,910 - Other Taxes 60,655 72,589 305,000 232,411 23.8 66,111 305,000 21.7 Licenses & Permits 83,893 183,273 380,300 197,027 48.2 173,797 388,450 44.7 Intergovernmental Revenue 3,724 31,285 1,716,788 1,685,503 1.8 45,804 1,730,963 2.6 Charges for Services 281,077 707,815 2,786,834 2,079,019 25.4 672,108 2,790,585 24.1 Miscellaneous Revenues 18,849 46,676 246,250 199,574 19.0 42,223 245,500 17.2 Transfers -In 466,798 466,798 2,723,191 2,256,393 17.1 466,798 2,666,191 17.5 Fines & Forfeitures 6,649 12,829 55,000 42,171 23.3 18,225 55,000 33.1 Capital Contributions - - 40,000 40,000 - - - - TOTAL REVENUES 921,645 1,521,265 13,696,142 12,174,877 11.1 1,485,066 13,452,599 11.0 Wages & Benefits 670,022 2,519,818 9,245,778 6,725,961 27.3 2,546,514 9,162,882 27.8 Supplies 63,185 219,944 882,622 662,678 24.9 201,993 858,150 23.5 Services & Charges 182,245 692,234 2,755,282 2,063,048 25.1 730,514 2,679,017 27.3 Miscellaneous Expenses 86,390 111,051 684,310 573,259 16.2 109,188 647,550 16.9 Transfers -Out - 54,075 108,150 54,075 50.0 52,500 105,000 50.0 Capital Outlay 9,616 9,616 20,000 10,384 48.1 - - - TOTAL EXPENDITURES 1,011,457 3,606,737 13,696,142 10,089,405 26.3 3,640,708 13,452,599 27.1 NET REVENUE (89,811) (2,085,472) - 2,085,472 (2,155,642) - REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2021 2021 ACTUALS APRIL General Fund Expense by Department YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 2,891 11,282 50,099 38,817 22.5 12,381 52,344 23.7 City Administrator 35,035 137,686 491,611 353,925 28.0 130,922 459,709 28.5 Elections - - - - - 8,995 17,750 50.7 Finance Department 52,478 120,220 382,169 261,949 31.5 118,123 381,325 31.0 Motor Vehicle 21,481 82,518 251,241 168,723 32.8 78,611 266,912 29.5 Assessing - - 61,152 61,152 - - 61,152 - Legal 23,944 90,068 321,917 231,849 28.0 79,813 317,092 25.2 Planning 12,263 46,615 164,302 117,687 28.4 47,460 161,262 29.4 Information Services 46,295 174,603 587,903 413,300 29.7 194,833 600,314 32.5 City Hall Building 15,123 55,680 190,079 134,399 29.3 51,904 178,342 29.1 Police Department 273,742 1,035,358 3,607,758 2,572,400 28.7 1,026,652 3,549,011 28.9 Hospital Security 26,640 98,043 328,598 230,555 29.8 91,810 332,790 27.6 Emergency Management 142 5,710 17,280 11,570 33.0 5,597 12,280 45.6 Safety Committee - 9,364 11,210 1,846 83.5 9,525 11,200 85.0 Fire Department 41,123 129,806 369,510 239,704 35.1 118,055 360,455 32.8 Protective Inspections 23,053 86,527 326,560 240,033 26.5 86,300 309,570 27.9 Engineering 36,366 132,840 465,890 333,050 28.5 149,529 487,309 30.7 Streets & Alleys 114,311 385,821 1,588,741 1,202,920 24.3 445,553 1,565,147 28.5 Park/Recreation Administration 16,078 91,844 318,766 226,922 28.8 87,019 274,158 31.7 Recreation 15,232 58,319 260,435 202,116 22.4 56,835 255,586 22.2 Senior Citizen Center 4,754 13,886 93,715 79,829 14.8 21,966 92,499 23.7 Civic Arena 23,219 103,863 373,185 269,322 27.8 129,477 374,475 34.6 Park Department 75,852 246,047 994,819 748,772 24.7 219,713 987,146 22.3 Recreation Building 12,686 63,957 248,129 184,172 25.8 71,251 245,543 29.0 Events Center 19,208 80,938 273,109 192,171 29.6 74,032 268,922 27.5 Evergreen Building 2,451 7,161 30,725 23,565 23.3 8,631 30,725 28.1 Library 2,073 54,755 222,820 168,065 24.6 54,765 222,760 24.6 Waterpark 5,666 8,358 355,833 347,475 2.3 5,987 352,761 1.7 Cemetery 12,584 40,638 138,320 97,682 29.4 34,290 132,284 25.9 Airport 32,803 50,117 131,541 81,424 38.1 46,496 124,878 37.2 Unallocated General Expense 63,962 184,713 1,038,725 854,012 17.8 174,185 966,898 18.0 TOTAL EXPENDITURES 1,011,457 3,606,737 13,696,142 10,089,405 26.3 3,640,708 13,452,599 27.1 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Liquor Fund Sales 583,064 2,147,145 6,809,000 4,661,855 31.5 2,175,220 6,473,000 33.6 Miscellaneous Revenues 41 714 2,500 1,786 28.6 776 3,000 25.9 TOTAL REVENUES 583,105 2,147,859 6,811,500 4,663,641 31.5 2,175,996 6,476,000 33.6 Cost of Sales 446,639 1,654,521 5,159,602 3,505,081 32.1 1,652,825 4,871,710 33.9 Wages & Benefits 55,303 212,479 757,179 544,700 28.1 202,976 703,600 28.8 Supplies 1,321 3,937 22,600 18,663 17.4 5,763 22,600 25.5 Services & Charges 17,519 84,707 259,365 174,658 32.7 74,106 247,950 29.9 Miscellaneous Expenses 36 36 6,700 6,664 0.5 35 6,700 0.5 Transfers -Out - - 550,000 550,000 - - 500,000 - CapitalOutlay 5 6,153 15,000 8,847 41.0 15,000 Depreciation Expense - 77,000 77,000 - 82,500 Debt Service - - - - - - 128,228 - TOTAL EXPENDITURES 520,823 1,961,834 6,847,446 4,885,612 28.7 1,935,705 6,578,288 29.4 NET REVENUE 62,282 186,025 (35,946) (221,971) 240,291 (102,288) Year to Date Sales April Sales Comments 2021 2020 Change 2021 2020 Change Liquor Sales Revenue: Liquor 797,531 777,571 2.6% 206,093 212,086 -2.8% Beer 980,273 1,020,550 -3.9% 276,803 313,792 -11.8% Wine 322,261 332,178 -3.0% 87,023 93,477 -6.9% Other 47,080 44,921 4.8% 13,146 15,298 -14.1% Total Sales 2,147,145 2,175,220 -1.3% 583,064 634,653 -8.1% Customer Count 74,698 76,273 -2.1% 19,777 20,038 -1.3% Average Sale per Customer $28.74 $28.52 0.8% $29.48 $31.67 -6.9% Gross Profit $492,623 $522,395 $136,425 $141,832 Gross Margin on Sales 22.9% 24.0% 23.4% 22.3% Our sales revenue comparison of 2021 to 2020 is going to look somewhat strange for a few months as we compare what I'd call stabilized pandemic revenue for 2021 to abnormally high pandemic revenue in 2020. The 2020 April sales increased 34% over the April 2019 sales. A 34% increase is very difficult to compare to, so it may make more sense to look at our 2021 sales revenue compared to budget. Through April, the year-to-date sales revenue is 13.7% higher than our budgeted sales revenue. Water Fund Sales Sales - Other Local Sales Tax Charges for Services Miscellaneous Revenues TOTAL REVENUES REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2021 2021 ACTUALS APRIL YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 124,927 485,706 1,715,000 1,229,294 28.3 541,340 1,780,000 30.4 53,762 188,057 549,950 361,893 34.2 206,774 544,500 38.0 67,366 195,272 737,000 541,728 26.5 164,924 737,000 22.4 3,230 43,635 65,700 22,065 66.4 39,134 56,000 69.9 1,406 11,871 47,000 35,129 25.3 7,020 67,000 10.5 250,690 924,540 3,114,650 2,190,110 29.7 959,191 3,184,500 30.1 Wages & Benefits 41,999 150,611 546,882 396,271 27.5 163,587 542,656 30.1 Supplies 18,815 53,339 140,150 86,811 38.1 44,591 138,137 32.3 Services & Charges 61,124 144,551 500,950 356,399 28.9 132,433 496,350 26.7 Miscellaneous Expenses 1,193 1,695 15,000 13,305 11.3 50 15,000 0.3 Transfers -Out - - 70,000 70,000 - - 60,000 - CapitalOutlay 865,219 865,219 802,900 830,176 96.7 Depreciation Expense - 1,160,000 1,160,000 - 1,296 1,100,000 0.1 Debt Service - 207,323 1,465,215 1,257,892 14.1 195,496 1,485,955 13.2 TOTAL EXPENDITURES 123,131 557,519 4,763,416 4,205,897 11.7 1,340,353 4,668,274 28.7 NET of REVENUES & EXPENDITURES 127,559 367,020 (1,648,766) (2,015,786) (381,162) (1,483,774) Year to Date Wafer Sales Comments 2021 2020 Change Water Sales Revenue: Residential 345,968 341,131 1.4% Commercial 86,116 96,142 -10.4% Industrial 53,621 104,067 -48.5% Water Sales 485,706 541,340 -10.3% Base Charge 145,861 143,158 1.9% WAC Charge 23,328 28,875 -19.2% Other 18,868 34,741 -45.7% Other Sales 188,057 206,774 -9.1% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Wastewater Fund Sales 208,778 878,142 2,782,000 1,903,858 31.6 928,841 2,710,000 34.3 Sales - Other 43,194 157,363 568,150 410,787 27.7 166,308 488,000 34.1 Local Sales Tax 67,366 195,272 737,000 541,728 26.5 164,924 737,000 22.4 Licenses & Permits - 6,000 6,500 500 92.3 5,800 6,500 89.2 Charges for Services - 1,250 7,500 6,250 16.7 5,350 7,500 71.3 Miscellaneous Revenues 3,171 5,327 97,500 92,173 5.5 19,932 112,500 17.7 TOTAL REVENUES 322,509 1,243,354 4,198,650 2,955,296 29.6 1,291,154 4,061,500 31.8 Wages & Benefits 56,634 215,869 752,715 536,846 28.7 215,670 725,428 29.7 Supplies 9,162 63,229 225,000 161,771 28.1 62,467 216,362 28.9 Services & Charges 114,937 435,872 762,200 326,328 57.2 168,652 778,500 21.7 Miscellaneous Expenses - 19,548 40,000 20,452 48.9 19,481 40,000 48.7 Transfers -Out - - 80,000 80,000 - - 60,000 - Capital Outlay 42,715 62,715 2,358,219 2,295,504 2.7 437,816 866,957 50.5 Depreciation Expense - - 1,125,000 1,125,000 - - 1,250,000 - Debt Service - 423,011 1,389,965 966,954 30.4 406,905 1,402,320 29.0 TOTAL EXPENDITURES 223,449 1,220,245 6,733,099 5,512,854 18.1 1,310,991 5,339,567 24.6 NET of REVENUES & EXPENDITURES 99,059 23,109 (2,534,449) (2,557,558) (19,837) (1,278,067) Year to Date Sewer Sales Comments 2021 2020 Change Wastewater Sales Revenue: Residential 529,837 521,130 1.77T Commercial 152,078 148,746 2.2% Industrial - Flow 108,155 179,871 -39.9% Industrial - Violation Surcharges 88,073 79,093 11.4% Sewer Sales 878,142 928,841 -5.5% Base Charge 126,054 124,008 1.6% SAC Charge 30,659 37,950 -19.2% Other 650 4,350 -85.1 % Other Sales 157,363 166,308 -5.4% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 103,055 410,870 1,220,000 809,130 33.7 396,015 1,190,000 33.3 Sales - Other 3,604 14,116 49,600 35,484 28.5 14,333 47,600 30.1 Intergovernmental Revenue 2,592 2,592 12,500 9,908 20.7 - 12,500 - Miscellaneous Revenues 794 1,368 20,000 18,632 6.8 5,649 22,000 25.7 TOTAL REVENUES 110,045 428,946 1,302,100 873,154 32.9 415,997 1,272,100 32.7 Wages & Benefits 16,887 54,055 225,933 171,878 23.9 54,383 202,269 26.9 Supplies 945 9,343 64,400 55,057 14.5 15,721 61,400 25.6 Services & Charges 66,960 213,056 817,220 604,164 26.1 192,933 797,800 24.2 Miscellaneous Expenses - - 1,000 1,000 - - 1,000 - Transfers -Out - - 55,000 55,000 - - 55,000 - CapitalOutlay 29,567 29,567 865,500 835,933 3.4 7,006 180,700 3.9 Depreciation Expense - - 162,000 162,000 - - 140,000 - TOTAL EXPENDITURES 114,359 306,021 2,191,053 1,885,032 14.0 270,044 1,438,169 18.8 NET of REVENUES & EXPENDITURES (4,314) 122,925 (888,953) (1,011,878) 145,953 (166,069) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2021 Comaost Fund Sales Intergovernmental Revenue Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2021 ACTUALS APRIL YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 752,951 1,715,658 2,289,000 573,342 75.0 1,389,789 2,367,400 58.7 176 2,946 70,000 67,054 4.2 360 87,750 0.4 762 1,689 32,000 30,311 5.3 7,007 35,000 20.0 753,888 1,720,293 2,391,000 670,707 71.9 1,397,156 2,490,150 56.1 448,618 1,005,141 1,582,500 577,359 63.5 865,414 1,543,550 56.1 (67,005) (212,755) (674,000) (461,245) 31.6 (209,068) (654,200) 32.0 61,071 227,267 798,104 570,837 28.5 218,918 749,909 29.2 6,915 38,828 123,500 84,672 31.4 41,669 114,300 36.5 10,396 45,761 259,000 213,239 17.7 77,686 330,900 23.5 - 2,229 11,000 8,771 20.3 608 12,700 4.8 - 110,000 110,000 - - 110,000 - 78,225 376,500 298,275 20.8 6,348 567,580 1.1 - 282,500 282,500 - - 260,000 - - 66,089 161,642 95,553 40.9 63,902 161,642 39.5 459,995 1,250,785 3,030,746 1,779,961 41.3 1,065,478 3,196,381 33.3 293,894 469,508 (639,746) (1,109,254) 331,679 (706,231) Year to Date Sales Comments 2021 2020 Change Compost Sales Bagged 1,510,545 1,167,940 29.3% Bulk 36,488 80,623 -54.7% Other (Freight) 168,625 141,227 19.4% Total Sales 1,715,658 1,389,789 23.4% Gross Profit 710,517 524,376 Gross Margin 41.4% 37.7% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 83,933 332,327 1,000,000 667,673 33.2 321,882 964,735 33.4 Sales - Other - - 3,500 3,500 - 589 3,500 16.8 Licenses & Permits 670 1,405 4,800 3,395 29.3 1,510 4,500 33.6 Charges for Services - - - - - - - - Miscellaneous Revenues 5,888 7,045 15,350 8,305 45.9 4,748 15,750 30.1 TOTAL REVENUES 90,491 340,777 1,023,650 682,873 33.3 328,728 988,485 33.3 Wages & Benefits 20,370 77,570 276,724 199,154 28.0 76,508 266,484 28.7 Supplies 676 1,401 35,425 34,024 4.0 29,779 26,362 113.0 Services & Charges 5,026 8,821 196,350 187,529 4.5 22,589 212,900 10.6 Miscellaneous Expenses 8,298 8,298 18,000 9,702 46.1 8,143 18,000 45.2 Capital Outlay 99,889 99,889 739,000 639,111 13.5 - 436,328 - Depreciation Expense - - 240,000 240,000 - - 225,000 - Debt Service - 144,111 225,789 81,678 93.5 124,411 209,689 70.2 TOTAL EXPENDITURES 134,259 340,089 1,731,288 1,391,199 19.6 261,429 1,394,763 18.7 NET of REVENUES & EXPENDITURES (43,768) 687 (707,638) (708,325) 67,299 (406,278) Oppenheimer & Co. Inc. 85 Broad Street STATEMENT OF Opl��NHEMEk New York, 00 10004 Trans ctsBu in ACCOUNT Transacts Business on All Principal Exchanges Assets maturing during the next 60 days appear at the end of this statement. Asset Allocation Mutual Funds - 29.46 Municipal Bonds- 38.53% Certificates of Deposit - 32.01 Portfolio Summary This Previous Estimated Period Period Annual Income 04/30/21 03/31 /21 Advantage Bank Deposits' $374.55 $664.52 $0.01 Mutual Funds 7,031,472.41 8,271,034.84 2,109.44 Municipal Bonds 9,194,779.90 9,198,949.95 224,08325 Certificates of Deposit 7,638,876.04 7,646,518.95 180,903.00 Cerh Account 139laince 1 {,1gS.41 769_54 Total Asset Value S23,666.VXL 1 S26,#17,948,16 SIOT,R9S TG Net Value of Accrued Interest $104,773.88 $82,327.11 Total Asset Value does not include Direct Investments, Accrued Interest or unionced securities. Eligible for FDIC insurance up to standard maximum insurance amounts; Not SIPC insured. Cash Activity Summary OpeniaACash Salaries S76196 Net Buy and Sell Transactions 1,239,776.15 Net Funds Deposited or Withdrawn -1,250,000.00 Net Miscellaneous Credits/Debits -213.72 Net Income Activity 10,467.11 Net Advantage Bank Deposit Activity 289.97 Clnaln0 Cash Ralance 1,6i9 1 Account Number: D25-5019707 Tax ID Number: ON FILE For the Period: 04/01/21 - 04/30/21 Last Statement: 03/31/21 Page 1 of 11 CITY OF HUTCHINSON MINNESOTA III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Professional SULLIVAN,C/FAY,J 5HX (800)258-3387 Internet Address: www.opco.com Office Serving Your Account 100 SOUTH 5TH ST SUITE 2200 MINNEAPOLIS, MN 55402 Income Summary Reportable This Period Year to Date Corporate Interest $10,253.39 $67,74827 Municipal Interest 0.00 77,840.68 Dividends 213.72 437.50 ToW Repurta6la 110AG7.11 5146A26AE PPENHEIMEK Executive Summary CITY OF HUTCHINSON report as of 0510112021 XXXXXX9707 Summary Totals Original Face $16,269,000 Current Face (Par) $16,269,000 Market Principal $16,831,824 Accrued Interest $83,506 Cash & Cash Alternatives $0 Fixed Income Funds $0 Equity Balance $0 Total Portfolio Value $16,915,330 Next 12mo Cpn Cash Flow $359,181 Generic Annual Cpn Cash Flow $404,986 Weighted Averages Coupon* 2.489 % Maturity" 1.92 yrs Duration 1.80 Yield to Worst 0.289% Yield to Maturity 0.326 % Market Price' 103.459 Tax Lots Holdings Included 47 of 47 'Par-Wld, an else Mkt-wtd. Avg lire used Ior principal paydowns, and perpetual securities are assigned a 40 year maturity. Moody'e UST/AGY/CD - PR/ETM Aaa AAA As AA A 'A Bea BBB Be BB -Be <BB NR NR None None 0% 20% 40% Muni - 54.6% CD- 45.4% S&P 0 Fed Tax -Exempt 0 Fed Taxable 0 Subj to Cap Gains 0 Subj to AMT $80,000 $60,000 $40,000 $20,000 o'ti� 60% 60% 100% 40% 20% O�'O�'On'O�'O�'O�'O�'O�'O�'O�O�O�O�O�O�O�O�^O O�Oa0a0a0aO�0a0aOaOa0aOh0'ti�a\ Qe 60% 40% 20% 0% ' O~O�'O�ObOhOrD01000�''10;1~;1�';1�;1b;1h;1rD;11;10'1�"LO;L~'L�"L�;Lb;Lh;LrD;L1;L0'L�"�Opx 000'10'LO'i00(Oh060'�OOOA.tiO.ti'1.ti'L.ti'i.tib,tih.tiO.ti'1.ti0.tiA'�O�'1.1'L.l'i.lb.lh.16.1r1.lO.l�i 'i Includes coupon cash flows for the next 12 months, from 05MI12021 to 04/302022. Includes all tax lot holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash flows for the next 12 months, Bom 0&01/2021 to 04/30/2022. Projected Principal Paydowns for CMOs are produced by applying current pool speeds which are updated weekly. Assuming similar market conditions going forward, Projected Principal Paydowns for Pass-7hru securities are produced by calculating and applying concurrent historical speeds to future paydown schedules. Page 3 of 22 PPENHEIMEK Totals & Averages @ Acquisition CITY OF HUTCHINSON report as of 05/01/2021 XXXX)CX9707 Original Face Value Current Face Value Valid Tax Lot Holdings Unrecognized Tax Lot Holdings Total Tax Lot Holdings $16,269,000 Portfolio Totals Portfolio Averages $16,269,000 Original Face Value $16,269,000 Yield to Worst (cost) 2.071% 47 Face Value at Acquisition $16,269,000 Yield to Worst (mkt) 0.289% 0 Original Principal Cost $16,410,587 Yield to Maturity (cost) 2.071% 47 Adjusted Principal Cost $16,327,210 Yield to Maturity (mkt) 0.326% Current Market Principal $16,831,824 Original Acquisition Price 100.870 Estimated Gain/(Loss) $504,614 Adjusted Cost Price 100.358 Tax Lot Holdings Included 47 of 47 Current Market Price 103.459 Valid Tax Lot Holdings' includes all tax lot holdings with recognized CUSIP and quantity. Original Face Value $16,269,000 Face Value at Acquisition $16,269,000 Tax Lot Holdings Included 47 of 47 Original Principal Cost $16,410,587 Average Acquisition Price 100.870 Includes all tax lot holdings with recognized CUSIP, quantity, acquisition date/price, full analytical calculations at acquisition, market price, and full analytical calculations on reporting date. Average values Qa cost are weighted by respective original total acquisition costs. Includes all tax lot holdings with recognized CUSIP, quantity, and acquisition date/price. All prices have been normalized to par. Average acquisition price is weighted by original principal cost. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Page 5 of 22 PPENHEIMEK Position Details CITY OF HUTCHINSON report as of 0510112021 XXXXXX9707 Position Details CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 06417NOZ9 245 xxxxxx9707 -/- BANK OZK 1.700% 100.019 Maturity 05/03/2021 -5.226%(w) -5.226% -5.226% 01/31/2020 $245,000 $245,047 $47 CD 1.51% Hord FDIC Cert#., 110 05/03/2021 0.00 100.000 / 1.700% 100.000 $354 0.1% Death Put I OZRK I Monthly Pay I Resaicted States: AR 203507BA5 245 xxxxxx9707 -/- CITIZENS BUSINESS BK CALIF 1.550% 100.202 Maturity 06/15/2021 -0.205% (w) -0.206% -0.205% 05/09/2017 $245,000 $245,495 $495 CD 1.51 % Held FDIC Cert A, 24315 06/152021 0.11 100.000 / 1.550 % 100.000 $198 0.2% Death Put I COMBKP I Monthly Pay I Resticted States: CA 27113PBEO 245 xxxxxx9707 -/- EAST BOSTON SVGS BK MA 1.500% 100.226 Maturity 06/23/2021 -0.149% (w) -0.149 % -0.149% 05/09/2017 $245,000 $245,554 $554 CD 1.51% Held FDIC Cert#.,33510 06/232021 0.14 100.000/1.500% 100.000 $1,329 0.2% Death Put I EASBOS I Semi -Annual Pay 69138SCB2 1,025 xxxxxx9707 -/- OXFORD ACADEMY &CENT SCH 1.250% 100.189 Maturity 07/08/2021 0.185% (w) 0.185% 0.185% 07/13/2020 $1,026,538 $1,026,937 $400 Muni 6.30% Held (MIG ly DIST N Y 07/08/2021 0.18 100.834 / 0.401 % 100.150 $10,535 0.0% Material Events I General Obligation I Education I BO I Interest at Maturity 8727OLCJO 245 xxxxxx9707 -/- TIAA FSB JACKSONVILLE FLA 2.050% 100.417 Maturity 07/12/2021 -0.154%(w) -0.154% -0.154% 07/12/2019 $245,000 $246,022 $1,022 CD 1.51 % Held FDIC Cert A, 34775 07/122021 0.19 100.000 / 2.050 % 100.000 $1,541 0.4% Death Put I EVER I Semi -Annual Pay I Restricted States: OH,TX 02007GEC3 245 xxxxxx9707 -/- ALLY BK MIDVALE UTAH 2.950% 100.773 Maturity 08/02/2021 -0.182% (w) -0.182 % -0.182% 08/02/2018 $245,000 $246,894 $1,894 CD 1.51% Held FDIC Cert A,57803 08/022021 0.25 100.00012.950% 100.000 $1,802 0.6% Death Put I GMATBK I Semi -Annual Pay 89214PCA5 245 xxxxxx9707 -/- TOWNEBANK PORTSMOUTH VA 3.000% 101.241 Maturity 09/27/2021 -0.101%(w) -0.101% -0.101% 09/26/2018 $245,000 $248,040 $3,040 CD 1.51% Held FDIC Cert A, 35095 09272021 0.40 100.000 / 3.000% 100.000 $785 1.2% Death Put I TOWN I Semi -Annual Pay I Restricted Stales: NC,VA 227563BK8 245 xxxxxx9707 -!- CROSS RIV BK TEANECK N J 1.800% 100.955 Maturity 11/15/2021 0.012% (w) 0.012% 0.012% 11/13/2019 $245,000 $247,340 $2,340 CD 1-51% Held FDIC Cert A, 58410 11/15/2021 0.53 100.000 / 1.800% 100.000 $2,078 1.0% Death Put I CRORVR I Semi -Annual Pay 34415LAN1 245 xxxxxx9707 -/- FOCUS BK CHARLESTON MO 2.100% 101.171 Maturity 11/24/2021 0.005% (w) 0.005% 0.005% 11/24/2017 $245,000 $247,869 $2,869 CD 1-51 % Held FDIC Cert A, 1426 11242021 0.55 100.000 / 2.100 % 100.000 $2,269 1.2% Death Put I FSSBKC I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. Far preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW. Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.00%, a State of WA, and a State Tax rate of WA. Page 6 of 22 PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON report as of 0510112021 XXXXXX9707 Position Details CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 249218AU2 290 xmooa9707 Aa3/- DENVER COLO PUB SCHS CTFS 2.598% 101.394 Maturity 12/15/2021 0.323% (w) 0.323% 0.323% 05/14/2020 $292,738 $294,043 $1,305 Muni 1-78% Held (AaV-) PARTN 1211W021 0.61 102.428/1.050% 100.944 $2,909 0.4% Material Events I Federally Taxable I Make Whole Call I Extraordinary Calls I Certificate of Participation I Education I Semi -Annual Pay 8562845Z3 247 xmooa9707 -/- STATE BK INDIA NEW YORK N Y 2.350% 101.725 Maturity 01/26/2022-0.008% (w) -0.008%-0.008% 05/09/2017 $247,000 $251,261 $4,261 Co 1.52% Held FDIC Cert A, 33682 01262022 0.72 100.00012.349% 100.000 $1,558 1.7% Death Put I Foreign I Emerging I STBINC I Semi -Annual Pay I FDIC cart 33682 and 33664 Combined FDIC coverage I Restricted States: MT,OH,TX 081383Q87 430 xxxxxx9707 A1/AA BEMIDJI MINN 5.000% 103.576 Maturity 02/01/2022 0.173% (w) 0.173% 0.173% 03/18/2020 $441,369 $445,377 $4,008 Muni 2.64% Held (All--) 02/012022 0.73 106.618 / 1.400% 102.644 $5,554 0.9% S&P Outlook Stable I General Obligation I Recreation I AGMC Insured I Semi -Annual Pay 264474GV3 1,000 xxxxxx9707 Aa2l- DULUTH MINN INDPT SCH DIST 5.000% 103.209 Maturity 02/01/2022 0.654% (w) 0.654% 0.654% 03/26/2020 $1,017,470 $1,032,090 $14,620 Muni 6.15% Held (sal/-) N0709 CTFS PARTN 02/012022 0.73 104.297 / 2.600% 101.747 $12,917 1.4% Material Events I Certificate of Participation I Education I Semi -Annual Pay 38148PGX9 247 xxxxxx9707 -/- GOLDMAN SACHS BK USA 2.300% 101.939 Maturity 03/08/2022 0.002% (w) 0.002% 0.002% 05/09/2017 $247,000 $251,789 $4,789 Co 1.52% Held FDIC Cert A, 33124 03/082022 0.84 100.000 / 2.299% 100.000 $887 1.9% Death Put I GS I Semi -Annual Pay 87164XPZ3 245 xxxxxx9707 -/- SYNCHRONYBANK 2.400% 102.192 Maturity 04/07/2022 0.032% (w) 0.032% 0.032% 05/09/2017 $245,000 $250,370 $5,370 Co 1.51% Held FDIC Cert A, 27314 04/072022 0.92 100.000 / 2.400% 100.000 $435 2.2% Death Put I SYF I Semi -Annual Pay I Restricted States: TX 574446GV6 500 xxxxxx9707 Aal/- MARYSVILLE MICH PUB SCHS DIST 2.317% 101.911 Maturity 05/01/2022 0.384% (w) 0.384% 0.384% 05/09/2017 $494,230 $509,555 $15,325 Muni 3.07% Held (A31--) 05/01/2022 0.98 98.846 12.565% 98.846 $97 3.1% Material Events I Federally Taxable I General Obligation I Education I Semi -Annual Pay 64971WJ35 500 xxxxxx9707 Aal/AAA NEW YORK N Y CITY TRANSITIONAL 1.650% 101.430 Maturity 05/01/2022 0.206% (w) 0.206% 0.206% 05/09/2017 $497,125 $507,150 $10,025 Muni 3.07% Held (AsI/-) FIN AUTH REV 05/01/2022 0.99 99.425 / 1.771% 99.425 $69 2.0% Material Events I Federally Taxable I S&P Outlook Stable I Make Whole Call I Revenue I Government I Semi -Annual Pay 977100GU4 500 xxxxxx9707 Aa2l- W ISCONSIN ST GEN FD ANNUAL 1.720% 101.489 Maturity 05/01/2022 0.216% (w) 0.216% 0.216% 08126/2020 $506,520 $507,445 $925 Muni 3.07% Held (Aav--) APPROPRIATION REV 05/01/2022 0.99 102.208 / 0.400% 101.304 $72 0.2% Federally Taxable I Stale Taxable I Make Whole Call I Pro -Rats I Revenue I Government I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (Y7M9. Duration figure represents modified duration to worst. ATY(TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA. Page 7 of 22 PPENHEIMEK Position Details (continued...) report as of 05/01/2021 CITY OF HUTCHINSON XXXXXX9707 CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 13281 NYX4 205 xxxxxx9707 Aal/AA CAMDEN CNTY N J IMPT AUTH REV - 0.591 % 100.473 Maturity 07/15/2022 0.195% (w) 0.195% 0.195% 09/10/2020 $205,465 $205,970 $504 Muni 1-26% Held (Aa1/-) CROSSROADS REDEV PROJ 07/152022 1.19 100.351 / 0.400% 100.227 $367 0.2% Material Events I Federally Taxable I S&P Outlook Stable I Short First Coupon I Revenue I Government Semi -Annual Pay 15721 UCT4 245 xxxxxx9707 -/- CFBANK FAIRLAWN OH 3.250% 103.829 Maturity 07/19/2022 0.079% (w) 0.079% 0.079% 12/19/2018 $245,000 $254,381 $9,381 CD 1.51% Held FDIC Cert A, 28263 07/192022 1.18 100.000 / 3.250 % 100.000 $327 3.8% Death Put I CFBK I Monthly Pay I Restricted States: CA,PR,TN,TX 02587DV47 245 xxxxxx9707 -P AMERICAN EXPRESS CENTURIAN BK 2.350% 102.800 Maturity 08/08/2022 0.130% (w) 0.130% 0.130% 08/08/2017 $245,000 $251,860 $6,860 CD 1-51% Held CTF DEP PROGRAM BOOK ENTRY 08/o82022 1.24 100.000 / 2.350 % 100.000 $1,341 2.8% FDIC Cert A, 27471 Death Put I AXP I Semi -Annual Pay I Restricted States: OH, TX 01748DAY2 245 xxxxxx9707 -/- ALLEGIANCE BK TEX HOUSTON 2.200% 103.118 Maturity 11/03/2022 0.121% (w) 0.121% 0.121% 11/03/2017 $245,000 $252,639 $7,639 CD 1-51% Held FDIC Cert A, 58629 11/03/2022 1.48 100.000 / 2.200% 100.000 $15 3.1% Death Put I ABTX I Monthly Pay I Restricted States: TX 254672WU8 245 xxxxxx9707 -/- DISCOVER BK 2.450% 103.586 Maturity 11/18/2022 0.122% (w) 0.122% 0.122% 05/09/2017 $245,000 $253,786 $8,786 CD 1-51 % Held FDIC Cert A, 5649 11/18/2022 1.50 100.000 / 2.450 % 100.000 $2,746 3.6% Death Put I DFS I Semi -Annual Pay 214201GK5 150 xxxxxx9707 A2/- COOK CNTY ILL SCH DIST NO 0.000% 96.883 Maturity 12/01/2022 2.021%(w) 2.021% 2.021% 10/27/2020 $148,098 $145,324 ($2,774) Muni 0.92% Held (a) 089MAYWOOD 12/012022 1.56 98.34110.800% 98.732 $0 (1.e%) Material Events I Federally Taxable I State Taxable I General Obligation I Education I AGMC Insured 949495AQ8 245 xxxxxx9707 -/- WELLS FARGO NATL BK WEST LAS V 1.900% 103.003 Maturity 01/17/2023 0.138% (w) 0.138% 0.138% 01/17/2020 $245,000 $252,357 $7,357 CD 1-51% Held FDIC Cert A, 27389 01/17/2023 1.68 100.000 / 1.900% 100.000 $217 3.0% Death Put I WFC I Monthly Pay 58404DDMO 245 xx)0=9707 -/- MEDALLION BK UTAH 2.850% 104.982 Maturity 03/06/2023 0.136% (w) 0.136% 0.136% 03/05/2019 $245,000 $257,206 $12,206 CD 1-51 % Held FDIC Cert A, 57449 03/062023 1.79 100.000 / 2.850 % 100.000 $555 5.0% Death Put I MEDBNK I Monthly Pay I Restricted States: AL,OH,TX 149159MQ5 245 xxxxxx9707 -/- CATHAY BK LOS ANGEL CALIF 3.150 % 106.264 Maturity 06/08/2023 0.155% (w) 0.155% 0.155% 06/08/2018 $245,000 $260,347 $15,347 CD 1.51 % Held FDIC Cert A, 18503 06/082023 2.02 100.000 / 3.150 % 100.000 $3,108 6.3% Death Put I CATY I Semi -Annual Pay I Restricted States: CA, NY Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9. Duration figure represents modified duration to worst. ATY/7EY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.00%, a State of WA, and a State Tax rate of WA. Page 8 of 22 PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON report as of 0510112021 XXXXXX9707 CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 856425AR4 245 xxxxxx9707 -/- STATE BANK OF LISMORE LISMORE 3.100% 106.297 Maturity 06/27/2023 0.163% (w) 0.163% 0.163% 06/27/2018 $245,000 $260,428 $15,428 Co 1.51% Held MN 0627/2023 2.08 100.00013.100% 100.000 $146 6.3% FDIC Cert#., 8190 Death Put I SBKLIS I Monthly Pay 45581 EAX9 245 xxxxxx9707 -/- INDUSTRIAL & COML BK CHINA USA 3.300% 106.753 Maturity 06/30/2023 0.162% (w) 0.162% 0.162% 08/30/2018 $245,000 $261,545 $16,545 CD 1.51% Held FDIC Cert A, 24387 06/302023 2.08 100.000 / 3.300 % 100.000 $89 6.8% Death Put I INDCMB I Monthly Pay I Restricted States: NON-USACCOUNTS 75472RAW1 245 xxxxxx9707 -/- RAYMOND JAMES BK NATL ASSN 1.700% 103.457 Maturity 08/14/2023 0.180% (w) 0.180% 0.180% 02/14/2020 $245,000 $253,470 $8,470 CD 1.51 % Held FDIC Cert A, 33893 08/14/2023 2.24 100.000 / 1.700 % 100.000 $901 3.5% Death Put I RJF I Semi -Annual Pay 59833LAF9 245 xxxxxx9707 -/- MIDWEST INDPT BK MO 3.150% 107.024 Maturity 09/18/2023 0.186% (w) 0.186% 0.186% 09/17/2018 $245,000 $262,209 $17,209 CD 1.51 % Held FDIC Cert A, 25849 09/1 &12023 2.29 100.000 / 3.150 % 100.000 $359 7.0% Death Put I MIDINB I Monthly Pay 61760ARSO 245 xxxxxx9707 d- MORGAN STANLEY PRIVATE BK 3.550% 108.221 Maturity 11/082023 0.268% (w) 0.268% 0.268% 11/08/2018 $245,000 $265,141 $20,141 CD 1.51% Held NATL 11/082023 2.39 100.00013.550% 100.000 $4,218 8.2% FDIC Cert A, 34221 Death Put I MS I Semi -Annual Pay 538036CZ5 245 xxxxxx9707 -/- LIVE OAK BANKING COMPANY 2.500% 105.966 Maturity 12/132023 0.209% (w) 0.209% 0.209% 12/13/2017 $245,000 $259,617 $14,617 CD 1.51% Held WILMINGTON NC 12/13/2023 2.53 100.00012.500% 100.000 $50 6.0% FDIC Cert A, 58665 Death Put I LIVOAK I Monthly Pay 06251AV80 245 xxxxxx9707 -/- BANK HAPOALIM B M NEW YORK 3.200% 108.103 Maturity 01/232024 0.214% (w) 0.214% 0.214% 01/23/2019 $245,000 $264,852 $19,852 CD 1.51 % Held FDIC Cert A, 33686 01232024 2.61 100.000 / 3.200 % 100.000 $2,169 & 1% Death Put I Foreign I Emerging I HAPOAL I Semi -Annual Pay I Restricted Stales: MT,TX 20033AP91 245 xxxxxx9707 -/- COMENITY CAP BK UTAH 3.100% 107.986 Maturity 02/152024 0.225% (w) 0.225% 0.225% 02/15/2019 $245,000 $264,566 $19,566 CD 1.51 % Held FDIC Cert A, 57570 0211WO24 2.67 100.000 / 3.100 % 100.000 $395 8.0% Death Put I ADS I Monthly Pay I Restricted Stales: OH,TX 057864AZ3 485 xxxxxx9707 Aa2/AA BALDWIN CNN ALA PUB BLDG AUTH 3.000% 107.326 Maturity 03/012024 0.390% (w) 0.390% 0.390% 03/20/2020 $491,562 $520,531 $28,969 Muni 2.98% Held (A821--) BLDG REV - JAIL PROJ 0310112024 2.72 101.867 / 2.500 % 101.353 $2,546 5.9% Material Events I S&P Outlook Stable I Extraordinary Calls I Revenue I Government I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (Y7M9. Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA. Page 9 of 22 PPENHEIMEK Position Details (continued...) report as of 05/01/2021 CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield 90348JJQ4 245 xxxxxx9707 -/- UBS BK USA SALT LAKE CITY UT 2.900 % 107.750 Maturity 04/03/2024 0.235% (w) CD 1.51 % Held FDIC Cert A, 57565 04/03/2024 2.80 Death Put I UBS I Monthly Pay 20056UAV6 500 xxxxxx9707 -/AA COMMERCE CALIF CMNTY DEV 3.000% 106.357 Maturity 08/01/2024 1.002% (w) Muni 3.07% Held (-IA) COMMN SUCCESSOR AGY TAX 08/012024 3.08 ALLOCATION Federally Taxable I S&P Outlook Stable I DID I Revenue I Government I AGMC Insured I Semi -Annual Pay 438687KT1 1,000 xxxxxx9707 Aa1/- HONOLULU HAWAII CITY & CNTY 1.832% 104.007 Maturity 08/01/2024 0.582% (w) Muni 6-15% Held (As1/-) 08/012024 3.14 Material Events I Federally Taxable I Make Whole Call I General Obligation I Government I Semi -Annual Pay 20772,13,19 570 xxxxxx9707 Aa3/A CONNECTICUT ST 2.400% 105.699 Maturity 08/15/2024 0.642%(.) Muni 3.50% Held (AaV-) 08/15/2024 3.15 Material Events I Federally Taxable I S&P Outlook Stable I General Obligation I Government I Semi -Annual Pay 64971QJ38 500 xxxxxx9707 Aal/AAA NEWYORK NY CITY TRANSITIONAL 2.600% 103.192 Next Call 11/01/2022 0.450% (w) Muni 3.07% Held (As1/-) FIN AUTH REV 11/012024 1.47 Maturity 11/01/2024 1.655% Material Events I Federally Taxable S&P Outlook Stable I Callable I Revenue I Government I Semi -Annual Pay 696583GV9 460 xxxxxx9707 Aal/AAA PALM BEACH FLA REV 2.500% 105.388 Maturity 01/01/2025 0.996% (w) Muni 2.83% Held (As1/-) 01/01/2025 3.48 Material Events I Federally Taxable S&P Outlook Stable I Revenue I Government I Semi -Annual Pay 59013KFJO 245 xxxxxx9707 -/- MERRICK BK SOUTH JORDAN UTAH 1.800% 105.265 Maturity 01/31/2025 0.385% (w) CD 1.51% Held FDIC Cert A, 34519 01/31/2025 3.62 Death Put I MERICK I Monthly Pay I Restricted States: OH,TX 16166NCL7 300 xx)0=9707 -/AA- CHASKA MINN ECONOMIC DEV 3.430% 107.874 Maturity 02/01/2025 1.268% (w) Muni 1.84% Held (-/-) AUTHLEASE REV 02/012025 3.50 Material Events I Federally Taxable I State Taxable I S&P Outlook Negative I Revenue I Industrial I Semi -Annual Pay 05465DAE8 245 xxxxxx9707 -/- AXOS BK SAN DIEGO CALIF 1.650 % 104.791 Maturity 03/26/2025 0.410% (w) CD 1.51 % Held FDIC Cert A, 35546 03/262025 3.78 Death Put I BOFI I Monthly Pay CITY OF HUTCHINSON XXXXXX9707 Acq Date Tot Adj Cost Mkt Principal Unreal GIL ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 0.235% 0.235% 04/03/2019 $245,000 $263,988 $18,988 100.000 / 2.900% 100.000 $19 7.8% 1.002% 1.002% 05/09/2017 $512,440 $531,785 $19,345 105.319 / 2.200% 102.488 $3,875 3.8% 0.582% 0.582% 10/30/2019 $996,000 $1,040,070 $44,070 99.600 / 1.920 % 99.600 $4,733 4.4% 0.642% 0.642% 07/11/2019 $568,906 $602,484 $33,579 99.808 / 2.440 % 99.808 $3,002 5.9% 0.450% 0.450% 05/09/2017 $486,750 $515,960 $29,210 1.655% 1.655% 97.350 / 2.998 % 97.350 $108 6.0% 0.996% 0.996% 01/08/2020 102.120 / 2.050 0.385% 0.385% 01/31/2020 100.000 / 1.800% 1.268% 1.268% 02/03/2020 107.752 / 1.800% 0.410% 0.410% 03/26/2020 100.000 / 1.650 Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (Y7M9. Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA. Page 10 of 22 $467,250 $484,785 $17,535 101.576 $3,929 3.8% $245,000 $257,899 $12,899 100.000 $48 5.3% $317,610 $323,622 $6,012 105.870 $2,658 1.9% $245,000 $256,738 $11,738 100.000 $89 4.8% PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON report as of 051O112021 XXXX)CX9707 CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost 29278TMJ6 245 xxxxxx9707 I- ENERBANK USA UT 2.000% 105.744 Maturity 10/31/2025 0.702%(w) 0.702% 0.702% 10/31/2019 $245,000 $259,073 $14,073 CD 1.51 % Held FDIC Cert A, 57293 10MI2025 4.30 100.000 / 2.000 % 100.000 $54 5.7% Death Put I CMS I Monthly Pay I Restdcted Stales: OH,TX 032879UV8 500 xxxxxx9707 -/AA ANCHOR BAY MICH SCH DIST 1.250% 100.183 Maturity 05/Ot/2026 1.212% (w) 1.212% 1.212% 07/16/2020 $503,140 $500,915 ($2,225) Muni 3.07% Held (,/-) 05/012026 4.82 100.726 / 1.120% 100.628 $52 (0.4%) Material Events I Federally Taxable I S&P Outlook Negative I Short First Coupon I General Obligation I Education I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTWI. Duration figure represents modified duration to worst. ATYlfEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0,00%, a State of WA, and a State Tax rate of WA. Page 11 of 22 r ppENF EIMEK Coupon Cash Flow - Year 1 CITY OF HUTCHINSON report as of 05/01/2021 XXXXXX9707 Coupon Cash Flow by Asset Class / Type Time Period., 0510112021 , 0413012022 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22 Mal'22 Apr'22 May-22 Total %Tot Agency Agency Pass-Thru Asset -Backed CD $19,013 $12,990 $13,190 $15,517 $13,576 $9,760 $19,238 $10,681 $13,891 $11,894 $9,272 $9,919 $158,940 44.3% CMO - - - - - - - - - - - - - - Corporate - - - - - - - - - Muni: Fed Tax $3,767 $6,356 $28,645 - $23,842 $3,767 $6,356 $28,645 - $101,378 28.2% Muni: Tax -Exempt - $12,812 $35,750 $7,275 - - - $35,750 $7,275 $98,862 27.5% Muni: Subj AMT - - - - - - - Pfd: Fed Tax Pfd: Tax -Exempt Pfd: Cap Gains Treasury Total $19,013 $16,757 $32,358 $79,912 $20,851 $9,760 $43,081 $14,448 $20,246 $76,289 $16,547 $9,919 $359,181100.0% Fed Tax -Exempt j - - $12,812 $35,750 $7,275 - - - - $35,750 $7,275 - $98,862 27.5 Fed Taxable $16,75 I $19,013 7 $19,546 $44,162 $13,576 $9,760 $43,081 $14,448 $20,246 $40,539 $9,272 -I $9,919 $260,318 72.5% Subj to Cap Gains Subj to AMT Fed Tax -Exempt 0 Fed Taxable 0 Subj to cap Gains 0 Subj to AMT $80,000 $60,000 $40,000 MMEE1W_.1=MW=. $0 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22 Mar'22 Apr'22 May'22 Includes all tax holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash Mows for the next 12 months, from 0&01/2021 to 04130/2022. Totals are the sum of rounded displayed values. The cash flows displayed are only estimates. Your actual interest and principal payments may be higher or lower than these estimates. Projected Principal Paydowns for CMOs are produced by applying current pool speeds which are updated weekly. Assuming similar market conditions going forward, Projected Principal Paydowns for Pass-Thru securities are produced by calculating and applying concurrent historical speeds to future paydown schedules. Page 12 of 22 PPENHEIMEK Maturity & Duration - All CITY OF HUTCHINSON report as of 05/01/2021 XXXX)CX9707 Year Curr Face % Mkt Principal % Range 40% 2021 $3,275,000 20.13% $3,293,240 19.57% 00-01 v 2022 $5,004,000 30.76% $5,118,997 30.41% 01-02 m 2023 $2,205,000 13.55% $2,332,319 13.86% 02-03 n' 2024 $3,790,000 23.30% $4,004,236 23.79% 03-04 2025 $1,495,000 9.19% $1,582,117 9.40% 04-05 0 20% e 2026 $500,000 3.07% $500,915 2.98% 05-06 m 2027 06-07 v2028 I 07-08 0 0 2029 08-09 I 203 09-1 . 2031 10-11 0% ftlxop §1�q0�,OL 'LOry'l'O.y'L.y'�.ybryh.y0Oti1 ry�ryp��D�.LB.y�.�r.b.Lbyb.�bl*y 00010 2032 11-12 L L 2033 12-13 Qe 2034 13-14 2035 14-15 • 2036 15-16 60% 2037 16-17 2038 17-18 2039 18-19 2040 I 19-20 2041 20-21 40% 2042 21-22 2043 22-23 2044 I 23-24 n 2045 24-25 e n I 20% o 2046 25-26 v 2047 26-27 2048 27-28 2049 28-29 a ' 2050 29-30 0% 2051+ 30+ o'L pti p'S pb hob 1 oO AA.Lo.L'Ltiti•L'S,Lb tih,Lb.11.10•Loi,Loti~titi .L'S ryb tih ,Lb ,L1 ,L0 .Loi .50 ox � Perpetual DO 0'1 o'L On) O�Oh O�O•�. O� Op• 1p ti~ tiry 1nf tib 1y ti� 11 ti� 1�, ry0, ti~ ry1; rynf ryp ,yq' tyro• ry.� ti� rye. Displays represent % ofmarket principal for all tax lot holdings with a recognized CUSIP, quantity, currant market pdte and full analytical tabulations Average Ilfe used for principal paydowns, andperpetual securities are assigned a 40 year maturity. Duration figure raprasents modified duradon to worst. Page 13 of 22 Curr Face % Mkt Principal $6,944,000 42.68% $7,048,277 41.87% $2,325,000 14.29% $2,389,483 14.20% $2,935,000 18.04% $3,136,693 18.64% $3,320,000 20.41% $3,497,383 20.78% $745,000 4.58% $759,988 4.52% HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Teleconference Call (GoToMeeting) Tuesday, April 20, 2021, 7:00 AM Minutes 1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order via telephone. Members Present: Gary Forcier, Steve Jensen via telephone, Robin Kashuba via telephone, and Kim Merwin via telephone. Staff Present: Jean Ward and Judy Flemming. a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions and/or corrections. Steve Jensen moved to approve the agenda as presented. Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; Kashuba — Aye & Merwin — Aye. The motion carried unanimously. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MARCH 16, 2021 Gary Forcier moved to approve the Minutes of the regular board meeting and Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; Kashuba — Aye & Merwin — Aye. The motion carried unanimously. 3. FINANCIAL REPORTS Robin Kashuba moved to approve: a. City Center General Fund payments of $18,031.44 for checks 9173 to 9179 b. Park Towers operating account payments of $68,827.87 for checks 15307 to 15337 c. Park Towers security account payments of $594.12 for checks 1593 to 1594 d. February 28, 2021 Park Towers financial statements e. March 31, 2021 City Center financial statements Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; Kashuba — Aye & Merwin — Aye. The motion carried unanimously. 4. PARK TOWERS a. Steve Jensen moved to approved Resolution 2021-2 approving RAD Operating PBRA Budget showing new accounting codes for RAD PBRA. Robin Kashuba seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; Kashuba — Aye & Merwin — Aye. The motion carried unanimously. b. Jean Ward reviewed with the Board the 2021 Initial Year Funding Tool. c. The Board discussed the State Legislature considering requiring sprinklers in high rise residential buildings and the Summit Companies 3/29/2020 Proposal for a Sprinkler System at Park Towers. d. FYI: Park Towers April Newsletter e. Park Towers operations update • Five vacant apartments as of April 1, 2021; Continue to market and process applications • Amber Cross and Judy Flemming have completed Multi -Family Housing Specialist Training for PBRA • Amber Cross, Judy Flemming, and Jean Ward have completed Cyber Security Training for HUD website access • New PBRA tenant files being created • Doing TRACS Submission April 20, 2021 Minutes Page 1 of 2 5. RESULTSOF SCDP RENTAL REHAB -PROJECT SOUTHDALE APARTMENTS DEED AUDIT Jean -and Judy had the audit exit meeting with our DEED representative. He had some comments on items he would like changed in -the future. However, he is going to require that the City Council 'approve a formal Fait Housing Plan before we can close out the current project. He will be -sending a formal letter with his comments and the exact format he wants for the plan. 6. DISCUSSION .OF RESIDENT IMPACT STATEMENT' REGARDING NORTHPLACE APARTMENTS Jean reviewed with the Board the Resident Impact Statement.from North Place Apartments. 7. CONSIDERATION OF 2020 YEAR END REPORT AND YEAR END BY THE NUMBERS Jean reviewed .with the Board the 2020'Year End Report and the Year.End. By The Numbers presentation. A -section on "Whafis.affordable housing" will be added to the report and presentation. After the. presentation. to. the City'Council'the information will be emailed to local realtors. 8. HIRING PROCESS EXECUTIVE DIRECTOR a. Steve Jensen moved to approve the HRA Executive Director -Job Description. Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen = Aye; Kashuba — Aye '& 1VMerwin — Aye.' The'motion carried unanimously. b. Gary' Forcier moved to approve the posting of the HRA Executive Director Position Description to begin hiring process. Robin Kashuba.seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; Kashuba — Aye & Merwin — Aye. The motion -carried unanimously. c. Consideration of approval to form Hiring Committee to'screen and interview applicants and make a hiring recommendation to the HRA Board — Tabled until next month's meeting. 9. 'COMMUNICATIONS a. Jean reviewed with the Board RentHelpM .org, a program to help eligible renters to get caught up on overdue rent and .utilities. b. April is Fair Housing Month.— Judy lead, the -discussion on Fair Housing and reviewed the educational information from Fair Housing Coach. c. Jean reviewed with the Board the proposed Senate bill for eviction moratorium phaseout. d-. Jean informed the Board that she is working on -an unemployment request submitted from. a former, resigned employee. 10. ADJOURNMENT Steve Jensen moved -to adjourn and Robin Kashuba seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean W d, HRAcu ' for C Gary For ier, Secretary/Treasurer April 20, 2021 Minutes Page 2 of 2