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03-16-21 PCM MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, March 16, 2021 5:30 p.m. 1.CALL TO ORDER 5:42P.M. The March 16, 2021 Planning Commission meeting was a virtual meeting called to order by Vice Chairman Lofdahl at 5:42 p.m. Members in bold were present Vice Chair Lofdahl (virtual), Commissioner Garberg (virtual), Commissioner Wirt (virtual), Commissioner Sebesta (virtual), Commissioner Hantge (present), Commissioner Janssen (virtual) and Commissioner Hacker (virtual). Also present were Dan Jochum (present), City Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson (present), City Environmental Specialist, Marc Sebora (present), City Attorney, Tom Gifferson, Police Chief (Present) and Andrea Schwartz (present), City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED December 15, 2020. Motion by Commissioner Hantge. Second by Commissioner Wirt. Roll Call Vote Vice Chair Lofdahl –yes Commissioner Garberg – yes Commissioner Wirt – yes Commissioner Sebesta – not in meeting Commissioner Hantge – yes Commissioner Janssen – yes Commissioner Hacker –not in meeting Motion to Approve – Motion to Reject 4. PUBLIC HEARINGS A. NONE 5. NEW BUSINESS A. CONSIDERATION OF A SITE PLAN REVIEW LOCATED AT 225 SHADY RIDGE RD NW. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Minutes Hutchinson Planning Commission March 16, 2021 Page 2 Eric Reiner (design team), commented that there is an elevator in the building for any accessibility needs. Commissioner Hantge questioned if the elevator is large enough to accommodate ambulance cots, Chris (owner) commented that they have had emergency services on site in the past and have not had an issue with this. Commissioner Lofdahl asked to add to the recommendations that “in” and “out” signs be added to the property. Motion by Commissioner Lofdahl to approve with 9 recommended conditions, and add in and out signs. Second by Commissioner Wirt. Roll Call Vote Vice Chair Lofdahl –yes Commissioner Garberg – yes Commissioner Wirt – yes Commissioner Sebesta – not in meeting Commissioner Hantge – yes Commissioner Janssen – yes Commissioner Hacker –yes Motion approved. Items will be on City Council consent agenda on 03/23/2021. Motion to close hearing – Motion to approve with staff recommendations – Motion to reject A. CONSIDERATION OF A SITE PLAN REVIEW FOR A NEW POLICE STATION FACILITY LOCATED AT 205 WASHINGTON AVE E. Paige Sullivan, Wold Architects addressed the Commission and gave a brief overview of the project. Dan Jochum, City Planner also gave an overview of the Staff recommendations. Commissioner Janssen questioned if the current parking area that Jefferson will run through is an existing City parking area? He was wondering if this will affect the Hardware store in their parking U-Haul trucks there. This is not a City parking lot and the Hardware store had a temporary agreement with the owner, they will need to find other parking. st Commissioner Hantge questioned if 1 Ave is proposed to be narrower than it currently is. The answer was that the road will not narrow. Commissioner Hantge also questioned if the area to the west of the new Jefferson extension will remain a hard surface or if it will be green space? This is something that is currently being worked on. Minutes Hutchinson Planning Commission March 16, 2021 Page 3 Commissioner Hantge also questioned if the parking directly to the west of the new building is really only one entrance? He believes this may be hard for traffic flow. Commissioner Wirt asked if the current EOC building will remain? Dan Jochum answered that the existing EOC will not remain. Commissioner Lofdahl asked if there would be a pond on the west side of the new Jefferson extension to possibly help with the stormwater. This is something the design crew is working on. Commissioner Lofdahl also asked if there would be a left turn allowed off of Adams St. The answer is no. Commissioner Hacker ask to touch on the underground stormwater as this is a concern to him. Dave with Bolton Menk commented that the material being used has a 100 yr warranty on it. They are looking for something that will be cost effective in filtering the water before it accesses the City lines. Commissioner Hacker asked who would be responsible for maintaining this system. The answer is The City being they are the owner of the property. Motion by Commissioner Garberg to approve with 11 recommended conditions. Second by Commissioner Wirt. Roll Call Vote Vice Chair Lofdahl –yes Commissioner Garberg – yes Commissioner Wirt – yes Commissioner Sebesta – not in the meeting Commissioner Hantge – yes Commissioner Janssen – yes Commissioner Hacker – yes Motion approved. Items will be on City Council consent agenda on 03/23/2021. Motion to close hearing – Motion to approve with staff recommendations – Motion to reject 6. UNFINISHED BUSINESS A. Next month we need to hold election of officers. 7. COMMUNICATION FROM STAFF A. UPCOMING MEETINGS–sounds like we will have an application or two for next month. B. We are looking into holding our meetings in person next month. Minutes Hutchinson Planning Commission March 16, 2021 Page 4 8. ADJOURNMENT Motion was made by Commissioner Wirt to adjourn the meeting, second by Hantge Roll Call Vote Vice Chair Lofdahl –yes Commissioner Garberg – yes Commissioner Wirt – yes Commissioner Sebesta –not in meeting Commissioner Hantge – yes Commissioner Janssen – yes Commissioner Hacker –yes Meeting was adjourned at 6:31 p.m.