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PC Packet 03.21.17 AGENDA HUTCHINSON PLANNING COMMISSION Tuesday,March 21, 2017 5:30 p.m. 1.CALL TO ORDER 5:30 P.M. 2.PLEDGE OF ALLEGIANCE 3.OATH OF OFFICE A.Tom Wirt B.Bill Garberg 4.ELECTION OF OFFICERS 5.CONSENT AGENDA A.CONSIDERATION OF MINUTES DATED JANUARY 17, 2017. 6.PUBLIC HEARINGS A.CONSIDERATION OF A CONDITIONAL USE PERMIT FOR AN INTEGRATED ADULT ACTIVITY CENTER IN A C-5 ZONING RD DISTRICT LOCATED AT 261 3AVE NW. B.CONSIDERATION OF AN AMENDMENT TO THE LANSCAPE ORDINANCE 154.115 7.NEW BUSINESS 8.UNFINISHED BUSINESS 9.COMMUNICATION FROM STAFF A.Upcoming Meetings 10.ADJOURNMENT MINUTES HUTCHINSON PLANNING COMMISSION Tuesday,January 17, 2017 5:30 p.m. 1.CALL TO ORDER 5:30P.M. The January 17, 2017Planning Commission meeting was called to order by Commissioner Nortonat 5:30p.m. Members in bold were present Chair Hantge, Commissioner Kalenberg,Commissioner Norton, Commissioner Lofdahl, Commissioner Wick,Commissioner Forcier,andCommissioner Fahey. Also present were Dan Jochum,City Planner,Kent Exner, City Engineer, Marc Sebora,City Attorney,John Paulson, City Environmental Specialist and Andrea Schwartz, City of Hutchinson Permit Technician 2.PLEDGE OF ALLEGIANCE 3.OATH OF OFFICE A.John Lofdahl–this was taken care of at the last City Council meeting 4.ELECTION OF OFFICERS Tabled to next meeting when all membersare present 5.CONSENT AGENDA A.CONSIDERATION OF MINUTES DATED December 20, 2016. Motion by Commissioner Fahey, Second by Commissioner Lofdahl. Motion approved. Motion to Approve–Motion to Reject 6.PUBLIC HEARINGS A.CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A DAYCARE CENTER IN AN R-2 ZONING DISTRICT LOCATED AT 700 MAIN STREET N UNIT G, STEW & SALLY HUNTER, APPLICANT. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission’s packets. Approximately50 children, ages 6 mo. to 12years old. Peak times 7-8am. and 4-6pm. Parking circulation –not a large demand, 5 spots will be sufficient. Circular areaavailableto continue drivingthrough during drop off. Parking to be saved for parents or drop offs not employees. Minutes Hutchinson Planning Commission January 17, 2017 Page 2 Current gravel parking spaces to be pavedto meet the last 2 parking spaces. Stew Hunter, applicant, noted the “gravel” area is actually a current loading dock and is old concrete that would need to be filled in and repaved. Recommendation is just to have 5 spaces. These 2 extra spaces could be in a different spot. Commissioner Fahey expressed extra caution with the maintenance room next door. Firewall precaution. Mr. Hunter noted he had talked to the Fire Marshall and Fire Chief about this and a 2 hr. wall will be good, but the State Dept. has not been out on site yet. Motion by Kalenberg,second by Faheyto close hearing at 5:47p.m. Motion by Commissioner Faheyto approve with staff recommendations. Second by Commissioner Wick. Motion approved. Item will be on City Council consent agenda on 1/24/2017. Motion to close hearing –Motion to approve with staff recommendations–Motion to reject 7.NEW BUSINESS 8.UNFINISHED BUSINESS Landscape ordinance from last month’smeeting, city council tabled and staff will be looking further into this. Look at more green space and tree species. 9.COMMUNICATION FROM STAFF A.Upcoming Meetings Dan Jochum noted that we have noapplicationsfor theFebruaryPlanning Commission meetingat this time. 10.ADJOURNMENT Motion by Commissioner Lofdahl, Second by Commissioner Faheyto adjourn at 5:49p.m. STAFFREPORT –PLANNING DEPARTMENT To:Hutchinson Planning Commission From:Dan Jochum, AICP Date:March 15, forMarch 21,2017, Planning Commission Meeting Application:CONSIDERATION OF A CONDITIONAL USE PERMIT FOR AN ADULT ACTIVITY CENTER Applicant:Kurt and Mona Hjerpe CONDITIONAL USE PERMITFOR DAYCARE FACILITY Kurt and Mona Hjerpehaveapplied for a Conditional Use Permit for anIntegrated Adult Activity Centerfor rd young adults with developmental disabilities located at 261 3Avenue NW. The centerwould be located in an existing building that used to house a construction business. All uses in the C-5 zoning district require a Conditional Use Permit. Conditional Use Permit rd 261 3Ave. NW Planning Commission –3-21-17 Page 2 GENERAL INFORMATION Existing Zoning:C-5 Conditional Commercial District rd Property Location:261 3Avenue NW Lot Size:.36 Acres Existing Land Use:Vacant Building Adjacent Land Use:Commercial and Industrial Adjacent Zoning:C-5 Conditional Commercial District Comprehensive Land Use Plan:Mixed Use Applicable Regulations:Sections154.065(C) (1) Analysis: Overview: The building previously was used as an office and warehouse for a construction company. Staff understands the office portion of the building will be remodeled to accommodate the proposed use and the warehouse portion of the building will continue as is. As noted above in the introduction,the CUP is for an integrated adult activity center for young adults withdevelopmental disabilities. Site Access: The site has very good access. Themain entrance is proposed to be off of Lind St. NW.This use will not generate significant traffic.The majority of the traffic willcome to the site off of Highway 7 to Lind St. NW. Parking/Circulation: There is not a large parking demand for this type of use. Parking is needed for staffand dropping off and picking up. There are 10 parking spaces on site with two of those spaces being handicap accessible.Staff feels this parking will be sufficient.Circulation on thesite also will be adequate as there isa center drive aisle that aligns with the entrance off of Lind St. NW. Conditional Use Permit: The Conditional Use Permit (CUP) is required for all new uses in theC-5 Zoning District. The following are standards for granting a conditional use permit: Conditional Use Permit rd 261 3Ave. NW Planning Commission –3-21-17 Page 3 (a)The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and willcontribute to the general welfare of the neighborhood or community; (b)The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c)The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Recommendation: Staff recommends approval of the proposal with the following conditions: 1.The standards for granting a conditional use permit would be met, subject to the conditions stated. 2.The proposed building improvements shall comply with the standards of the C-5Zoning district and the Zoning Ordinance. 3.The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. 4.The Applicant must obtain all necessary permits for any construction that would be needed. DIRECTORS REPORT –PLANNING DEPARTMENT To:Hutchinson Planning Commission From:Dan Jochum, AICP Date:March 15,2017, for March 21,2017, Planning Commission Meeting RE:Ordinance Amendment for Landscape Standards Discussion As you may recall, staff brought some recommended changes to the landscape ordinance to the PlanningCommission back in December. ThePlanning Commission recommended approval to the ordinance, however the City Council wanted Staff to take another look at it and develop a more comprehensive landscape ordinance. There was discussion at theCity Council meeting about the rate of tree planting. Currently the ordinance states 1 tree per 800 square feet of landscaped are is required. The draft ordinance you reviewed in December had 1 tree per 1,750 square feet of landscaped area based on recommendations from theCity Arborist. This recommendation is similarto industry standards for shade trees. The idea is that the tree canopy can’t be too dense or the trees aren’t as healthy as they need to be. In the ordinance proposed this evening,therecommendation is 1 tree per 1,500 square feet of landscaped area. That recommendation is based on the tree species the City recommendsin its approvedspecies list and an 80% tree canopy. The calculation is 1 tree per 1,500 square feet if you take these two factors into account.Staff feels this tree ratio is appropriate forshade trees thatare listed on theCity’s approved species list. A public hearing will be held to discuss these proposed changes. Staff recommends approval of the ordinance as presented. Landscape Ordinance Purpose. Commercial/industrial landscaping requirements are established to foster aesthetically pleasing developments that protect and preserve the appearance, character, health, safety, and welfare of the community. In addition, these requirements are intended to increase the compatibility of adjacent land uses by minimizing the harmful impact of noise, dust, debris, motor vehicle headlight glare, other artificial light intrusions, and other objectionable activities or impacts conducted on or created by the development or adjoining or nearby land uses. General requirements. In addition to required landscaping standards, all commercial/industrial development sites shall meet the following requirements. 1)As part of a site plan review, conditional use or other development proposal, a landscaping plan is required, prepared by a qualified landscape designer or landscape architect, which demonstrates compliance with provisions herein. Landscape designs shall address: a.Planting schedule indicating symbols, common and botanical names, sizes of plant material and special planting instructions. Trees proposed shall be on the City’s approved species list, or be approved in advance of submitting the design. b.Location, type and size of all existing trees over 6 inches diameter that are to be removed or preserved. A reasonable attempt shall be made to preserve as many existing trees as practical and to incorporate them into the site plan. c.Planting detail showing all species to scale at their normal mature crown diameter or spread for the local hardiness zone. d.Typical sections with details of fences, tie walls, berms and other site amenities. e.Typical sections with details of landscape islands, planter beds and foundation plantings with identifications of materials to be used. f.Notes indicating how disturbed soil areas will be restored through the use of seeding, sodding, or other techniques. g.Delineation of areas that will be sodded, hydro-seeded, seeded, or areas where ground cover is to be established by other means. h.Where landscape materials are used to provide screening from adjacent and neighboring properties, a cross-through section shall be provided indicating the perspective from the neighboring property at the property line elevation and any existing or proposed conditions that could potentially affect landscaping for screening of the site. 2)Finished sites. All managed landscaped areas shall be brought to finished grade and planted in sod, turf grass, native grasses, or other appropriate ground covers. Undisturbed areas containing existing viable natural vegetation may be left in their natural state, provided they are kept free of litter, debris and noxious and/or unsightly weeds. 3)Sodding/Seeding requirements. Sod or hydro-seeding shall be utilized on all public rights-of- way. Seeding or other acceptable ground cover establishment methods may be permitted in other areas of the site. Required landscaping. For all commercial and industrial areas, at least 20% of the lot area shall be managed landscaped area. The landscaping shall be concentrated between the principal structure and any adjacent street right-of- way or other areas of the lot which are visible from a street or adjacent residentially zoned property. The composition and locations of managed landscaped areas shall complement the scale of the development and its surroundings. In general, larger, well-placed contiguous planting areas are preferable to smaller, disconnected areas. Managed landscaped areas of the site shall be landscaped as follows: 1)In areas where trees are used, not less than one tree, as follows: a.One shade tree for each 1,500 square feet of managed landscaped area, or fraction thereof, and/or, b.One evergreen tree for each 700 square feet of managed landscaped area, or fraction thereof, and/or, c.One ornamental tree for each 450 square feet of managed landscaped area, or fraction thereof. 2)The remainder of landscaped areas shall be covered with turf grass, native grasses, or other perennial flowering plants, vines, shrubs or trees. Exceptions to landscaping requirements. Substitution or reduction of landscaped plant materials, managed landscaped areas, or other landscaping standards may be approved by the City. Plant material standards. Landscape species shall be indigenous or be proven adaptable to the climate, but shall not be invasive to native species. Plant materials shall comply with American Standard for Nursery Stock and the following standards: o Minimum plant size: Plant typeMinimum Size Deciduous shade tree 1½-inch diameter Deciduous ornamental tree 1½-inch diameter Coniferous/evergreen tree 6-feet in height o Trees and landscape plants shall be tolerant of specific site conditions, including but not limited to heat, cold, drought and salt. Installation and maintenance of landscape materials. All landscape materials installed shall comply with the following: 1)Areas to be landscaped shall be prepared and improved as specified by current Minnesota Department of Transportation standards for soil preparation and drainage. 2)All landscape materials shall be installed to current industry standards. 3)Maintenance and replacement of landscape materials shall be the responsibility of the applicant/property owner. 4)All landscaping shall be subject to inspection within one growing season by the City. Landscaping not installed, maintained or replaced, as needed to comply with provisions herein, shall be considered in violation. Property owners shall receive notice of violation in accordance with City code enforcement requirements.