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PC Packet 12.20.16 AGENDA HUTCHINSON PLANNING COMMISSION Tuesday,December 20, 2016 5:30 p.m. 1.CALL TO ORDER 5:30 P.M. 2.PLEDGE OF ALLEGIANCE 3.CONSENT AGENDA A.CONSIDERATION OF MINUTES DATED NOVEMBER 15, 2016. 4.PUBLIC HEARINGS RD A.CONSIDERATION OF A LOT SPLITFOR 406 AND 540 3Ave NW, NATHAN ALBEE, APPLICANT B.CONSIDERATION OF AN AMENDMENT TO THE LANDSCAPE ORDINANCE154.115 C.CONSIDERATION OF A VACATION OF EASEMENT FOR NOKES ADDITION TO ISLAND VIEW HEIGHTS LOCATED AT PREVIOUS LOTS 16 AND 17, BLOCK 1 ISLAND VIEW HEIGHTS SIXTH ADDITION, SCOTT NOKES, APPLICANT 5.NEW BUSINESS A.Discussion regarding regulating Solar Installations in Hutchinson 6.UNFINISHED BUSINESS 7.COMMUNICATION FROM STAFF A.Recognition of Bill Arndt’s serviceon the Planning Commission B.Upcoming Meetings 8.ADJOURNMENT MINUTES HUTCHINSON PLANNING COMMISSION Tuesday,November 15, 2016 5:30 p.m. 1.CALL TO ORDER 5:32P.M. The November 15, 2016 Planning Commission meeting was called to order by Chair Hantgeat 5:30 p.m. Members in bold were present Chair Hantge,Commissioner Kalenberg,Commissioner Norton, Commissioner Arndt, Commissioner Wick, Commissioner Forcier,andCommissioner Fahey. Also present were Dan Jochum, City Planner,Kent Exner, City Engineer, Marc Sebora,City Attorney,and Kyle Dimler, City Building Official. 2.PLEDGE OF ALLEGIANCE 3.CONSENT AGENDA A.CONSIDERATION OF MINUTES DATED October 18, 2016. Motion by Commissioner Fahey, Second by Commissioner Arndt. Motion approved. Motion to Approve–Motion to Reject 4.PUBLIC HEARINGS A.CONSIDERATION OF A PRELIMINARY AND FINAL PLAT FOR NOKES ADDITION TO ISLAND VIEW HEIGHTS, LOCATED AT 1860 AND 1852 ISLAND VIEW CIR. SW Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission’s packets. Mr. Jochum noted that there is a fairly large drainage and utility easement on the subject lot that reduces the useable portion of the lots significantly. Mr. Jochum noted that after discussing the proposal further with City Engineer Exner, the City would only charge 1 SAC/WAC unit at the time of permitting for any future development on this lot. Mr. Jochum noted that the applicant should be aware that any future assessments are calculated based upon front footage which would likely result in a possibly higher than anticipated assessment for future municipal projects. Minutes Hutchinson Planning Commission November 15, 2016 Page 2 Commissioner Fahey asked about Staff recommending changing SAC/WAC for new lotand other fees. Mr. Jochum noted that the SAC/WAC would Mr. Jochum noted Staff would like to add a condition that the applicant acknowledge and comply with the August 3, 2016 communication from the City to Mr. Nokes that any future proposed work in the pond easement area must be approved prior to any modification on the site. Commissioner Fahey asked how the impervious calculation is made for the lot. Mr. Jochum noted the lot size calculation would include any easement area that is part of the lot. Commissioner Arndt asked if access would be off of Prairie View Dr. Mr. Jochum noted the principal structure would access from Prairie View Circle. Motion by Nortonsecond by Wickto close hearing at 5:41p.m. Motion by Commissioner Faheyto approve with 8Staff recommendations except Condition 6 the last two words be stricken and condition 8 to be added.. Second by Norton. Motion approved. Item will be on City Council consent agenda on 11/22/2016. Motion to close hearing –Motion to approve with staff recommendations–Motion to reject 5.NEW BUSINESS None 6.UNFINISHED BUSINESS None 7.COMMUNICATION FROM STAFF A.Upcoming Meetings Dan Jochum noted that noapplications havebeen received for the December Planning Commission meetingat this time. Minutes Hutchinson Planning Commission November 15, 2016 Page 3 Dan Jochum noted that the City will have anticipates approximately 30 new home starts in 2016 and Caribou Coffee at South Hwy 15 and Century is planned for the spring of 2017. Mr. Jochum noted that the proposed hotel project may submit a formal site plan in the next couple of months. 8.ADJOURNMENT Motion by Commissioner Arndt, Second by Commissioner Wickto adjourn at 5:46p.m. DIRECTORS REPORT –PLANNING DEPARTMENT To:Hutchinson Planning Commission From:Dan Jochum, AICP Date:December 15,2016forDecember 20, 2016, Planning Commission Meeting rd Application:Consideration of a Lot Split for 406 and 540 3Avenue NW Applicant:Nathan Albee LOT SPLIT/BOUNDARY LINE ADJUSTMENT The property ownerisrequesting a lot split/boundary line adjustment to rectify a building encroachment issue. The McLeod County Recorders Office suggested the applicant get City approval to adjust the boundaries.The property owner is attempting to sell parcels 406 and 410 but the building located on parcel 540 encroaches into parcel 410. The lot split/boundary line adjustment will ensure there are no encroachments. The building located on parcel 410 is used for cold storage. Lot Split rd 406 and 540 3Ave NW Planning Commission –12/20/16 Page 2 GENERAL INFORMATION Existing Zoning:I/C Industrial/Commercial District rd Property Location:406 and 540 3 Ave NW Existing Land Use:Industrial/Storage Adjacent Land Use:Industrial and Commercial AdjacentZoning:I/C District Comprehensive Land Use Plan:Industrial Zoning History:Previous Conditional Use Permits for New Dimension Plating Applicable Regulations:Sections153.005of the City Code Lot Split This avery unique case. Originally staff felt the property line boundary adjustment could have been have been handled through a simple deed. After the title company conferred with McLeod County, the County preferred that the City take a formal action on this issue. Staff felt a lot split was the easiest way to handle the request. A plat would have also worked but would have been more difficult and costly for the owner. The property owner is attempting to sell parcels 406 and 410 but the building located on parcel 540 encroaches into parcel 410. The lot split/boundary line adjustment will ensure there are no encroachments.As noted above, the building located on parcel 410 is used for cold storage. Staff recommends approval of this request. If Planning Commission feels this lot splitis acceptable the following conditions should be applied to the approval: 1.The applicantsshall record the lot splitwith McLeod County. 2.If there is any difficulty with recording this lot split a plat will be required to remedy this situation. DIRECTORS REPORT –PLANNING DEPARTMENT To:Hutchinson Planning Commission From:Dan Jochum, AICP and City of Hutchinson Planning Staff Date:December 15,2016forDecember 20, 2016, Planning Commission Meeting Application:Consideration of Vacation of Easements Island View Heights Sixth Addition Lots 16 and 17, Block 1. Applicant:Scott Nokes Vacation of Easements The property ownerisrequesting to vacate the easements that were in place prior to the re-plat that was approved last month. The re-plat (Nokes Addition to Island View Heights) will re- establish the needed easements when the plat is recorded. Vacation of Easements Island View Heights Sixth Addition –lots 16 and 17, Block 1. Planning Commission –12/15/16 Page 2 GENERAL INFORMATION Existing Zoning:R-2 PD Property Location:1852 and 1860 Island View Circle SW Existing Lot Sizes:1852 Island View Circle SW–13,480sq. ft. 1860Island View Heights SW –14,810sq. ft. Proposed Lot Size:28,290 square feet Existing Land Use:Vacant Adjacent Land Use And Zoning:Residential. R2-PD Zoning Comprehensive Land Use Plan:Medium Density Residential Neighborhood Zoning History:This property was originally platted in 2004 and has remained vacant since that time. Applicable Regulations:City Charter Section 13.05 Vacation of Easements: The existing drainage and utility easements surrounding the property need to be vacated in order for the existing two lots to be combined into one. New easements will be established when the Nokes Addition to Island View Heights Plat is recorded. The existing easements related to the storm water pond will remain in place. Vacation: Section 13.05 of the City Charter states: “A majority of the council may by resolution vacate any street, alley or any public grounds within the city. Such vacation may be made only after published notice and an opportunity of affected property owners and public to be heard, and upon such further terms and by such procedure as is prescribed in MN Stat 412.851, and which the council by resolution may prescribe. A notice of completion of such proceedings shall be filed with the proper county officers in accordance with law.” Recommendation: Staff recommends approval of the vacation and release of easementsas noted above. DIRECTORS REPORT –PLANNING DEPARTMENT To:Hutchinson Planning Commission From:Dan Jochum, AICP Date:December 15, 2016, for December 20,2016, Planning Commission Meeting RE:Ordinance Amendment for Landscape Standards Discussion Based on review of other communities landscape standards and discussion with City Arborist, Donovan Schuette the following amendments are recommended to the City Landscape Standards. A public hearing will be held to discuss these proposed changes. Staff recommends approval of the ordinance as presented. PUBLICATION NO.8211 ORDINANCE NO. 16-767 AN ORDINANCE AMENDING SECTION154.115, REGARDING DEVELOPMENT STANDARDS THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Section154.115regarding the Development Standardsas follows: § 154.115 SCREENING; LANDSCAPING; OUTDOOR STORAGE AND DISPLAY. (A)Screening. (1)All commercial or industrial principal and accessory buildings which are situated adjacent to a residential zoning district shall be screened from that district by a wooden wall or fence of not less than 100% opacity and not less than eight feet in height above the level of the residential district property at its boundary. This wall or fence shall be set back from theproperty line at least five feet. In the setback area shall be planted a combination of coniferous and deciduous plants and, possibly, vines inorder to soften the appearance of the fence or wall from the affected residential area. (2)Walls or fences of lesser heights orplanting screens may be permitted by the City Council if there is a finding that the nature or extent of the use being screened is such that a lesser degree of screening will as adequately promote and protect the use and enjoyment of the properties withinthe adjacent residential district, or there is a finding that a screening of the type required by this code would interfere with the provision of adequate amounts of light and air to the residential properties. (3)All required screening devices shall be designed so that they are architecturally harmonious with the principal structures on the site and they shall be properly maintained so as to not become unsightly, hazardous or less opaque than when originally constructed. (B)Landscaping. (1)All exposed ground areas surrounding or within a principal or accessory use including street boulevards which are not devoted to drives, sidewalks, patios or other such uses shall be landscaped. All landscaped areas shall be keptneat, clean and uncluttered. No landscaped area shall be used for the parking of vehicles of the storage or display of materials, supplies or merchandise. (2)Landscaping shall include: (a)Tree planting at the rate of at least one tree per 800 square feet of landscaping areaone tree per 1,750 square feet of area not hard-surfaced (building, pavement, or other impervious surface); (b)A combination of berming and tree planting; and (c)Berming with low ground cover (slopes shall be no greater than one foot in elevation per three horizontal feet). (3)The minimum size of planted trees shall be two1.5 inchescaliper for deciduous trees and six feet in height for coniferous trees. (C)Outdoor storage and displays. (1)Open storage in industrial or commercial district buildings shall be allowed only with a conditional use permit. All other storage shall be maintained within an enclosed building or structure. (2)All materials, by-products, supplies, merchandise or other similar matter not on display for direct sale, rental or lease to the consumer or user shall be stored within a completely enclosed building or within the confines of a 100% opaque wall or fence no less than five feet tall or other buffering approved by the City Council. Merchandise which is offered for sale as described heretofore may be displayed beyond the confines of a building only upon application to the City Council for special temporary permission and only following agreement to all conditions which may be attached to that authorization. (2004 Code, § 154.115) (Ord. 464, passed 1--1996) Penalty, see § 154.999 Ordinance # 16-767 154.115 December 20, 2016 Page 2 EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 10thday of January, 2017. Attest: ________________________________________________________ Matthew JaunichGary T. Forcier City AdministratorMayor First reading of the Ordinance: December 27, 2016 Second reading of the Ordinance: January 10, 2017 DIRECTORS REPORT –PLANNING DEPARTMENT To:Hutchinson Planning Commission From:Dan Jochum, AICP Date:December 15, 2016, for December 20,2016, Planning Commission Meeting RE:Solar Regulations Discussion Solar systems have become much more popular in recent years. Recently, the City of Hutchinson installed a solar field near the Waste Water Treatment Plant. In addition, there are at least two local businesses that have solar panels on their buildings. Recently, the City was offered technical assistance from SolSmart, which is a national designation program funded by the U.S. Department of Energy SunShot Initiative. SolSmart did a review of our ordinances and recommends the City eliminate potential barriers to solar development. Staff believes some of the preliminary recommendations from SolSmart may be too lax for the community standards Hutchinson has. Please see the attached informational sheets from SolSmart, which include a review of our current zoning code and a sheet of best practices for zoning solar. Staff will be available to discuss these sheets and how and if the Planning Commission would like to recommend regulating solar energy installations.