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cp05-11-21HUTCHINSON A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, May 11, 2021 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, May 11, 2021, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center,. 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • REVIEW AND UPDATE FROM HISTORIC HUTCHINSON Matthew J uruch, City Adminis for DATED: POSTED: May 6, 2021 City Center - r i i HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MAY 11, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Oak Heights Covenant Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or stafj) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15308 — Resolution Accepting $70.00 Donation from Roger & Mary Mies for Law Enforcement Memorial Park Fund PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 27, 2021 CONSENT AGENDA (The items listedjbr consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Sale of Airport Hanger 91790 (b) Consideration for Approval of 2021 Pavement Repairs (c) Consideration for Approval of 2021 Concrete Repairs (d) Consideration for Approval of Minnesota Pottery Festival Event (e) Reappointment of Margaret Hoffinan and Dianne Wanzek to Hutchinson Library Board to April 2024 (f) Claims, Appropriations and Contract Payments CITY COUNCIL AGENDA May 11, 2021 PUBLIC HEARINGS — 6:00 P.M. 8. APPROVE/DENY ISSUING ON -SALE INTOXICATING LIQUOR LICENSE TO FLANK STEAKHOUSE LLC LOCATED AT 14 MAIN STREET SOUTH 9. APPROVE/DENY RESOLUTION NO. 15309 - RESOLUTION GIVING PRELIMINARY APPROVAL FOR THE ISSUANCE OF THE CITY'S GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS IN AN AMOUNT NOT TO EXCEED $16,000,000 AND ADOPTING A CAPITAL IMPROVEMENT PLAN FOR CIP BONDS IN 2021 THROUGH 2O25 MMUNICATIONS RE UESTS AND PETITIONS purpose o this portion o the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 10. PARKS/RECREATION/COMMUNITY EDUCTION YEAR END REPORT UNFINISHED BUSINESS 11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 21-821 - FRANCHISE AGREEMENT WITH ART'S PLACE 12. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 21-822 AN ORDINANCE AMENDING SECTION 154.024 AND SECTION 154.116 OF CITY CODE REGARDING ENCROACHMENTS AND CONSTRUCTION AND MAINTENANCE OF PARKING LOTS NEW BUSINESS 13. APPROVE/DENY ESTABLISHING STAFFING LEVELS AND PUBLIC WINDOW HOURS AT NEW POLICE FACILITY 14. APPROVE/DENY RESOLUTION NO. 15310 — RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR WASTEWATER TREATMENT FACILITY HEADWORKS IMPROVEMENTS PROJECT (LETTING NO. 3, PROJECT NO. 21-03) 15. APPROVE/DENY ENGINEERING SERVICES AGREEMENT WITH NERO ENGINEERING FOR WASTEWATER TREATMENT FACILITY HEADWORKS IMPROVEMENTS PROJECT 16. APPROVE/DENY SETTING BUDGET WORKSHOP FOR MAY 25, 2021, AT 4:00 P.M. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from March 22, 2021 MISCELLANEOUS 2 CITY COUNCIL AGENDA May 11, 2021 18. STAFF UPDATES 19. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 15308 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17-1 and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Roger & Mary Mies $70.00 4/29/2021 WHEREAS, such donation has been contributed to the City of Hutchinson Police Department towards the Law Enforcement Memorial Park fund. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 11 th day of May 2021. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, APRIL 27, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that he would like to add Item 11.5 — Resolution No. 15307, Resolution Requiring All Council Members to Wear Masks at all Council Functions. This item was at the request of Council Member Czmowski. Motion by Czmowski, second by Christensen, to approve agenda with the additional item. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 2. INVOCATION — Hope Family Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15298 — Resolution Accepting $50.00 Donation from Bruce & Gladys Lickfelt for Law Enforcement Memorial Park Fund Motion by Sebesta, second by Begnaud, to approve Resolution No. 15298. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor—stateyour name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 13, 2021 Motion by Christensen, second by Sebesta, to approve minutes as presented. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) CITY COUNCIL MINUTES April 27, 2021 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15297 — Resolution for Traffic Control Devices (Removal of Parking Restrictions on Lea Avenue SW) (b) Consideration for Approval of Purchase of Public Works Secondary Bucket Truck (c) Consideration for Approval of Purchase of Sanitary Sewer Manhole Lining (d) Consideration for Approval of Purchase of Water Treatment Plant No. 7 Operational Recovery Cleaning (e) Consideration for Approval of Additional Fee Request Proposal from Wold Architects and Engineers for Additional Work Related to the New Police Station (f) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic Church on May 7, 2021 (g) Consideration for Approval of Items for I" Avenue NE Improvements (Letting No. 10, Project No. 21-10) 1. Resolution No. 15299 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15300 - Resolution Receiving Report and Calling Hearing on Improvement (h) Consideration for Approval of Resolution No. 15303 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit and Site Plan Review for a Civil Air Patrol Training Facility Located at 840 Airport Road SW with Favorable Planning Commission Recommendation (i) Consideration for Approval of Resolution No. 15304 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Century Court West with Favorable Planning Commission Recommendation (j) Consideration for Approval of Resolution No. 15305 — Resolution Adopting Findings of Fact and Reasons for Approval of a Preliminary Plat and Conditional Use Permit to Amend the Planned Development District at Southfork Ridge Fourth Addition with Favorable Planning Commission Recommendation (k) Claims, Appropriations and Contract Payments Item 70) was pulled for separate discussion. Mr. Jaunich noted that a revised Resolution had been distributed. Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of Item 70). Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 2 CITY COUNCIL MINUTES April 27, 2021 Item 70) — Dan Jochum, Planning Director, noted that at the Planning Commission meeting discussion was held regarding the condition of no parking being allowed on the private street. He stated that he and the Fire Chief have since reviewed the area and recommending to allow parking on the "inside" portion of the private street but not on the portion where the radius is. this parking. Council Member Christensen noted that the streets and utilities of the development are private and are the responsibility of the developer and/or Association. Motion by Christensen, second by Sebesta, to approve Item 70). Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. APPROVE/DENY FIRST READING OF ORDINANCE NO. 21-821 - FRANCHISE AGREEMENT WITH ART'S PLACE Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the owners of Art's Place, Compass Occasions, has requested permission of the sidewalk surrounding the facility for outdoor seating, flower planters, temporary outdoor games, etc. A franchise agreement has been drafted which contains the same conditions as agreements with other establishments. Motion by Sebesta, second by Begnaud, to close public hearing. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. Motion by Christensen, second by Begnaud, to approve first reading of Ordinance No. 21-821. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. rdes items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY RESOLUTION NO. 15306 — RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS ON THE NEW POLICE STATION PROJECT Matt Jaunich, City Administrator, explained that before the Council for consideration are plans and specifications for the bidding of the new police station project. The plans include a remodel of the north end of the liquor store and demolition of the current Econo Foods building. If approved by the Council, the proj ect will go out for bids on May 7, 2021 and bids will be due on June 10, 2021 with awarding the project at the June 22, 2021, Council meeting. Mr. Jaunich noted that the plans include a new Department of Motor Vehicle in the police facility building. General discussion was held regarding parking and the cost of building supplies. Motion by Christensen, second by Czmowski, to approve Resolution No. 15306. Roll call vote was taken: Christensen aye; Begnaud aye; Czmowski aye; Sebesta—aye; Forcier aye. Motion carried unanimously. 10. APPROVE/DENY AWARDING CREEKSIDE WOOD RECEIVING/PROCESSING AREA PIPE CITY COUNCIL MINUTES April 27, 2021 EXTENSION PROJECT Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek explained that due to the growth of the site, additional storage/production capacity is needed. The site is landlocked in regard to the ability to expand into any adjacent property, so fully utilizing the property within the current site is essentially the only option. The proposed project consists of tree removal, installing concrete pipe in place of the open ditch, then enclosing the currently open drainage ditch and final grade work. Completing this roject will increase the site's overall storage capacity for raw materials as well as create a more efficient, streamlined colored mulch production process. Two quotes were received for the project with the low quote coming from Juul Contracting Co. in the amount of $121,237.50. The project is accounted for the in the 2021 CIP. Motion by Czmowski, second by Forcier, to approve awarding Creekside Wood Receiving/Processing Area Pipe Extension Project. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 11. APPROVE/DENY RESOLUTION NO. 15301 — RESOLUTION DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that annually the City administers street and capital improvement projects that are financed by General Obligation Improvement Bonds. The City's current business practice is to issue bonds in the Fall after the projects have been bid, awarded to contractors and the contract costs are determined. The biggest benefit of this practice is that the City bonding amount is more accurate than if the City bonded earlier in the year based on engineering estimates. For 2021, the City anticipates issuing additional bonds to finance the new police facility and the Wastewater Headworks project. Therefore, there likely will be costs related to those projects that are paid in advance of receiving the bond proceeds. When bond proceeds are used to reimburse costs already paid, IRS regulations require the City Council to approve a Resolution declaring its intent to reimburse itself with the bond proceeds. The proposed Resolution itemizes the various projects expected to be financed by bonds this year and sets the maximum cost reimbursement at a conservative amount of $16,000,000. Motion by Czmowski, second by Sebesta, to approve Resolution No. 15301. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 12. APPROVE/DENY RESOLUTION NO. 15302 — RESOLUTION CALLING FOR A PUBLIC HEARING ON PROPOSED PROPERTY TAX ABATEMENTS TO FINANCE PUBLIC IMPROVEMENTS Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the City's annual General Obligation Special Assessment Improvement Bonds will not provide sufficient bond proceeds to complete all of the projects identified for 2021. Therefore, other bonding options must be considered to finance the pedestrian crossing system at the intersection of Hwy 7 West and Montana Street, the sidewalk and trail improvements along Hwy 7 East and the extension of Jefferson Street from Washington Avenue to 1st Avenue. Staff, along with the City's bond advisor, have identified tax abatement bonds as the best option for financing these projects. The process is a bit different from the special assessment process but in the end the City will levy taxes to repay the bonded debt just as is done with GO Special Assessment Improvement bonded debt. This process does require a public hearing to discuss the tax abatement financing and to identify the tax parcels being abated. Resolution 15302 sets the public hearing date for May 25, 2021, defines the maximum principal amount of bonds at $750,000 and identifies 14 tax parcels to be abated. The tax abatement is simply a mechanism for the City to issue bonded debt to finance public improvements and in no way affects the amount of taxes paid by the abated properties. The taxpayers will continue to pay their full tax bill and the City will use the city CITY COUNCIL MINUTES April 27, 2021 taxes from those abated parcels to pay the debt service on the bonds. Motion by Sebesta, second by Czmowski, to approve Resolution No. 15302. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 13. APPROVE/DENY FIRST READING OF ORDINANCE NO. 21-822 — AN ORDINANCE AMENDING SECTION 154.024 AND SECTION 154.116 OF CITY CODE REGARDING ENCROACHMENTS AND CONSTRUCTION AND MAINTENANCE OF PARKING LOTS Dan Jochum, Planning/Zoning Director, presented before the Council. Mr. Jochum noted that staff would like to clarify through an ordinance amendment the paving requirements noting that curb and gutter is required for parking lots. The other ordinance amendment is related to yard space encroachments, specifically in easement areas. The zoning ordinance states that retaining walls may be allowed by conditional use in easement areas. Staff feels the intention of this is for retaining walls to manage grade in side -yard situations and not rear yard stormwater facility easements. Therefore, the proposed ordinance revision states that retaining walls and landscape timbers or similar are not allowed in easement areas adjacent to stormwater facilities. Motion by Czmowski, second by Forcier, to approve first reading of Ordinance No. 21-822. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 14. APPROVE/DENY ENGINEERING SERVICES AGREEMENT WITH SRF CONSULTING GROUP INC. (SOUTH GRADE ROAD AND DALE STREET INTERSECTION IMPROVEMENTS) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff is requesting that SRF Consulting Group Inc. examine potential improvements to the South Grade Road and Dale Street intersection. The analysis will primarily focus on the feasibility of implementing a roundabout configuration to address a variety of vehicular and pedestrian/bicyclist needs at this intersection. Currently this segment of Dale Street is programmed to be addressed by an improvement project in 2023, so determining the appropriate intersection design in the near future is necessary. Motion by Czmowski, second by Christensen, to approve engineering services agreement with SRF Consulting Group Inc. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 15. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR MAY 11, 2021, AT 4:00 P.M. WITH HISTORIC HUTCHINSON Matt Jaunich, City Administrator, explained that Historic Hutchinson has requested to have a workshop with the Council to talk about their role within the community. Jim Fahey of Historic Hutchinson will lead the discussion and would like to present on the background of Historic Hutchinson and highlight the investment the organization has made within the community. Motion by Czmowski, second by Christensen, to approve setting Council workshop for May 11, 2021, at 4:00 p.m. with Historic Hutchinson. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 15.5 APPROVE/DENY RESOLUTION NO. 15307 — RESOLUTION REQUIRING ALL COUNCIL MEMBERS TO WEAR MASKS AT ALL COUNCIL FUNCTIONS Matt Jaunich noted that Council Member Czmowski requested that this Resolution come before the Council for consideration. Council Member Czmowski noted that this Resolution doesn't change 5 CITY COUNCIL MINUTES April 27, 2021 the way things have been done or how they are supposed to be happening, but rather just confirms it in written form. Council Member Begnaud noted that the proposed Resolution states that the mask requirement will remain in place until City Council action is taken to withdraw such requirement and not necessarily in conjunction with removal of Governor's orders. Council Member Czmowski and Mayor Forcier noted that the proposed Resolution would require the Council o act on it to reverse the requirement. Council Member Begnaud voiced he doesn't feel a Resolution is necessary since it is a requirement of the State. Mayor Forcier suggested that the Resolution be revised to read that the requirement would be removed when the Governor's Order ends instead of separate Council action. Discussion was held regarding police enforcement of the mask mandate. Council Member Sebesta shared statistical information related to infections and deaths due to other diseases and viruses. Motion by Czmowski, second by Christensen, to approve Resolution No. 15307. Council Member Begnaud expressed that he feels the Council should continue to work together but not formally require this of others. Mayor Forcier noted that he does wear a mask in compliance with the Governor's order, but he doesn't feel a Resolution of the City is needed to make it official. Roll call vote was taken: Christensen — aye; Begnaud — nay; Czmowski — aye; Sebesta — nay; Forcier — nay. Motion failed 3 to 2. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Quarterly Public Arts Commission Financial Update �b) 2020-2021 Snow Removal Annual Report c) Hutchinson Housing & Redevelopment Authority Board Minutes from March 16, 2021 �d) Planning Commission Minutes from March 16, 2021 e) City of Hutchinson Financial Report and Investment Report for March 2021 MISCELLANEOUS 17. STAFF UPDATES Gary Forcier — Mayor Forcier noted that he received a request for a flashing pedestrian crossing to be installed at McDonald Drive and School Road. Kent Exner, City Engineer, noted that a comprehensive analysis needs to be conducted on all of the unmarked crossings throughout the city as opposed to installing them per individual requests. Exner assured that this crossing, and all crossings, will be analyzed. Council Member Czmowski asked Exner about a marked crossing at 5t' Avenue/Main Street — he noted that it used to be marked but now is unmarked after the construction. Exner noted that MnDOT doesn't necessarily favor marked crosswalks at all intersections, however he will have a discussion with them about it. 18. COUNCIL/MAYOR UPDATE Brandon Begnaud — Council Member Begnaud, and all council members, commended the City's police department on a very serious altercation that occurred last week with one of the officers. N CITY COUNCIL MINUTES April 27, 2021 ADJOURNMENT Motion by Sebesta, second by Bepaud, to adjourn at 6:45 p.m. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 7 HUTCHINSON CITY COUNCIL ci=wof Request for Board Action 7AL =- M-7 Agenda Item: Sale of Hangar #1790 Department: PW/Eng LICENSE SECTION Meeting Date: 5/11/2021 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In 2013, Jim Weckman constructed a 68' x 62' private hangar at the Hutchinson Municipal Airport on private hangar lot 1790. He leased lot 1790. Earlier this year, Jim and Bryan Eastep entered into a purchase agreement for the hangar. The purchase agreement/bill of sale of the private hangar is attached. Also attached is a new lease agreement with Bryan Eastep. BOARD ACTION REQUESTED: Approve/deny transfer of ownership of Hangar 1790 from Weckman to Eastep, approve lease agreement with Eastep, assign Mayor Forcier and Administrator Jaunich as signatories to the lease agreement. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Purchase Agreement to Buy and Sell PARTIES: This legally binding Purchase Agreement entered into on /' � �y I , 2021 between, Buyer(s), - hereinafter called 'BUYER'), and Seller(s), James Weckman Jr., (hereinafter called 'SELLER'). The property shall be deeded in the name(s) of PROPERTY TO BE SOLD: Subject to terms and conditions herein, Seller agrees to sell and Buyer agrees to buy the following described property thereon: Parcel ID: P23.998.0200 Description: Hangar 1790 Address: Hutchinson Municipal Airport, Hutchinson, MN SS3S0 County of McLeod County, State of Minnesota INCLUDED IN THE PURCHASE: Unless excluded herein, this sale includes the following items if presently owned and attached to the Property; the mezzanine materials; the electrical hookup; and the transfer of the land lease. PURCHASE PRICE shall bAwiw REAL ESTATE TAXES: Property Taxes owned for 2021 will be prorated as of date of transfer. UTILITIES: Utilities (electric) will be transferred to the Buyer as of transfer date. POSSESSION: Buyer is responsible for transferring the ownership of the property directly with the City of Hutchinson and McLeod County. The property shall be maintained in the same condition from the effective date of this agreement until possession is delivered. PAYMENT: $10,000 Earnest Payment upon signed Agreement. Buyer to remit remaining payment to Seller at time of transfer. DEFAULT: If Buyer or Seller defaults in any of the agreements hereunder, either party may cancel this Purchase Agreement. ENTIRE AGREEMENT: This Purchase Agreement and any addenda or amendments signed by the parties shall constitute the entire agreement between Buyer and Seller. This Purchase Agreement can be modified or canceled only in writing signed by Seller and Buyer or by operation of law. THE SELLER SHALL, UPON PAYMENT OF THE PURCHASE PRICE, CONVEY THE PROPERTY BY GOOD AND SUFFICIENT WARRANTY DEED, OR OTHER CONVEYANCE PROVIDED HEREIN, FREE AND CLEAR OF ALL LIENS AND ENCUBRANCES. I, the owner of the Property, accept this Purchase Agreement. I agree to purchase the Property and accept this Purchase Agreement. 3 Al-la1 (Buyer) (Acceptance Date) LEASE AGREEMENT BETWEEN CITY OF HUTCHINSON AND BRYAN EASTEP This agreement, made this day of , by and between the CITY OF HUTCHINSON (the "City") and Bryan Eastep (the "tenant"), is for the purpose of outlining the rights and responsibilities of the parties to this Agreement. The parties to this Agreement do agree as follows: 1. Lease of airport property: The tenant leases from the City a private hangar lot, as described on a map available at the City Engineer's office. The lot is situated upon the Hutchinson Municipal Airport, Butler Field, an airport owned by the City. The lot is leased together with land and any improvements that may have been placed on it. The lot is described in an attachment to, and a part of, this Agreement. 2. Use of the airport: The tenant has the privilege of using public portions of the airport in common with other users. Use of the airport by the tenant is subject the rules and conditions as now exist or may be enacted in the future by the Federal, State or City governments. The tenant is subject to customary charges for such use as may be established from time to time by the Federal, State or City governments. 3. Term of this agreement: The term of this lease is fifty (50) years. The terms of this agreement begin the date on which this agreement has been signed and approved by the City Council. At the termination of this lease, if the tenant shall have desire to continue to have the above described premises, the tenant and City shall negotiate, in good faith, without obligating either party, to renew this lease at the same price or rent and upon the same terms and conditions as any person acting in good faith would offer to lease the above described premises. 4. Lease payments: The tenant agrees to pay to the City: A sum of 4.00 cents ($0.0400) per square foot, payable annually, as determined by the outside dimensions of the hangar and required appurtenances, to the nearest one -foot. Lease payments are due on or before November 1 of each year for the year beginning November 1. Upon approving the lease, tenant shall pay a prorated amount between the date of this lease and October 31 of the year in which the lease was initiated. When water and sewer utilities are available within fifty feet (50') of the tenant's hangar, the tenant shall begin to pay the commercial hangar lease rate in effect at that time ($0.1350, effective January 1, 2021) and shall connect the hangar to water and sewer utilities. The City reserves the right to amend rates related to this lease no more than on a biennial basis. Rate revisions shall be reasonable and uniform as compared with other fees and rents charged at the City's airport. The City shall give rate revisions due regard to the value of the property leased, the improvements used, and the expense to the City of the tenant's operations. Biennial rate increases shall not exceed five percent (5%). Any rate revisions shall be adopted by the City Council. 5. Construction of private hangars on leased property: A) The tenant agrees that hangars shall be constructed at no cost to the City. In the event the tenant has not completed construction of the hangar on the leased premises within eighteen (18) months from the date of this agreement, the City may terminate the lease without further obligation to the tenant. B) Any hangar built upon leased property shall be constructed in compliance with applicable building codes. The hangar and any attachments and appurtenances thereto, excluding required apron, ramps, parking areas, and driveways up to and associated with the hangar, must be located entirely upon the leased premises. C) Tenants shall ensure hangars conform to design standards prescribed by the City. These design standards may include, but are not limited to, color, style, size, signs and placards, and other aesthetic requirements; as well as engineering requirements including, placement of the hangar upon the lot, drainage considerations, apron or approach design standards, prescribed floor elevations, placement of utility services, and firewalls. Construction and significant improvements may not begin before receiving written authority from the City. D) The tenant shall obtain the necessary regulatory authority and permits from the City. All construction shall be in a good and workmanlike manner and shall be in compliance with codes, ordinances, and other regulations applicable to the City and Hutchinson Municipal Airport. E) Prior to construction of any hangar located on leased property, the tenant shall furnish to the City, for review and approval, the plans for the building, and provide the estimated cost of completing the building. The tenant shall provide the City with a letter of credit, bond or other security with a surety satisfactory to the City conditioned upon the commencement, completion of and payment for the construction of the building; and against loss or damage by reason of mechanics lien. The City may specify the acceptable type of surety. F) During construction of the hangar, the tenant and/or tenant's contractor shall provide a certificate of insurance showing liability limits in an amount acceptable to the City and shall name the City as an additional insured. The City must approve insurance coverage before construction begins. The tenant and/or tenant's contractor shall protect the City from liability to persons or property for damages arising out of the construction or customary use of the building prior to obtaining an occupancy permit from the City. During construction, minimum liability coverage shall be one million dollars ($1,000,000) per occurrence with one million dollars ($1,000,000) aggregate. G) Tenants shall pay the entire cost of such construction, and shall pay the entire cost of utility services and other services for the hangar. The tenant shall pay all site improvement costs not provided by the City, including but not limited to, filling, grading, gravel, bituminous, concrete, utility installations, and any other improvements required to properly place the hangar on the leased property. H) Tenant shall construct a parking facility of approximately ten (10) feet from the front of each end of the building in a manner prescribed by the City of Hutchinson. 1) If the tenant allows a mechanic's lien to attach to the premises, such attachment of lien shall constitute a default. Tenant may post a cash bond with the City pending resolution of a mechanic's lien dispute. 6. Use and maintenance of leased property: Tenants, at their own cost and expense, shall take good care of the leased property and any hangar placed thereon. A) Any hangar constructed shall be used primarily for the storage of registered and/or leased aircraft and for related aviation purposes. Approved uses of hangars include aircraft and aircraft parts storage. In addition to the aircraft stored, tenants may store no more than three non -aircraft personally owned motorized vehicles in hangars. Use of the hangar for purposes other than those described herein shall be described in writing and be approved by the City. Uses other than those described herein that are not approved by the City shall constitute a default on the tenant's part. B) Tenants shall keep and maintain the property in good order and repair and in a clean and neat condition. Tenants shall not permit any waste or nuisance on the leased property nor permit anything on the leased property to interfere with the rights of other tenants of the City or users of the airport. In the event the property is not properly maintained, the City may, after notifying the tenant, cause the property to be maintained. The costs of maintenance and an administrative fee will be billed to the tenant and become their responsibility. Unpaid billings may be certified to property taxes. C) Tenants may not store any property outside the building, except for property commonly stored outdoors, including but not limited to refuse containers, liquid petroleum tanks used for heating, etc., provided such property is properly secured. D) The cost for customary maintenance routinely performed by the City, related to areas affecting the value or use of leased properties are included in the lease costs charged for the property, including snow removal, grounds maintenance and maintenance of public apron areas. The City reserves the right to establish separate fees for these maintenance operations. E) The City performs snow removal throughout the City on a priority basis. The City reserves the right to perform snow removal functions in whatever manner it deems necessary. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. In any case, snow removal in front of hangars is the tenant's responsibility. The City is not required to perform any snow removal function on leased property, but may plow snow on or adjacent to leased properties to expedite other snow removal operations at the airport. F) Mowing and weed control immediately adjacent to the tenant's hangar are the tenant's responsibility. The City reserves the right to perform mowing and weed control functions in whatever manner it deems necessary. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. The City is not required to perform any mowing or weed control function on leased property, but may mow or perform weed control on or adjacent to leased properties to expedite other maintenance operations. G) The City shall establish the standards by which public apron, ramp areas, and other paved surfaces are maintained. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. In any case, the tenant is responsible for maintaining ramp areas and other paved surfaces immediately adjacent to the tenant's hangar. H) The tenant must allow the City to access to the hangar for the purpose of conducting inspections of the hangar to determine whether the tenant is complying with the provisions of this agreement. The occupant may be a party to any compliance inspection, and the City is required to notify the occupant, under Section 15 of this agreement, and make reasonable accommodation to the tenant before conducting compliance inspections. 7. Taxes, assessments, and other charges: A) In addition to other charges identified in this agreement, the tenant shall pay any taxes, assessments, licenses, fees, or other charges that may be levied or assessed upon the tenant's property or hangar or any activity of the tenant. Upon request by the City, the tenant shall provide proof of such payment. B) The tenant shall establish their own accounts for utilities, and pay all rates and charges for any utility used or consumed in connection with or in the leased property during the term of this agreement. Upon request by the City, the tenant shall provide proof of such payment. C) In the event the tenant fails to pay the lease payments, taxes, assessments, fees, or other charges due, the City shall notify the tenant of the default. If the tenant fails to cure such default, the City shall have the right to terminate this lease in accordance with section 8 of this Agreement. 8. Termination provisions: A) At the termination of this lease the tenant has the privilege of removing the hangar and associated properties placed upon the leased lot. The tenant shall obtain all required permits. The tenant shall have a period of ninety days (90 days) from the termination date to remove property. In the event the tenant cannot complete the removal within ninety days (90 days), the City may grant a reasonable extension of time, if the tenant can demonstrate the reasons for failure to remove property within the ninety -day (90 day) period are beyond the control of the tenant. If the tenant does not remove the property within the period granted by the City, the City shall retain ownership of remaining personal property for any municipal purpose or cause the personal property to be removed at the tenant's expense. B) If the leased premises becomes deserted, abandoned or vacated for a period of more than four (4) months, the City may terminate the lease. If the tenant's interest in the property is taken by process of law, the City may terminate the lease. If the buildings or properties on the premises are destroyed, the City or tenant shall have the right to terminate this agreement upon giving written notice, with response, to the other party. C) Should the tenant default in the performance of any terms, conditions or covenants of this agreement not otherwise specified, and should the default continue for a period of more than thirty (30) days after the City serves the tenant with written notice, the City may terminate the lease. Serving the tenant with written notice includes reasonable attempts by the City to contact the tenant, and may include use of certified mail with return receipt and/or personal service. This may be done with or without terminating this agreement and without prejudice to any other remedy for lease payments or breach of covenant. In any such event the City may terminate this agreement by giving written notice of the termination. The rights and remedies given to the City are, and shall be deemed to be, cumulative, and the exercise of one shall not be deemed to be an election excluding the exercise by the City at any other or different time of a different or inconsistent remedy. D) Should the leased property be declared condemned, either because the airport is closed to the public, or the property is needed for another municipal purpose, the City may reimburse the tenant for lease payments received in the preceding five (5) years. The City shall provide the tenant with at least ninety -days (90 days) notice of such action. 4 9.Liability provisions: A) The tenant agrees to defend, indemnify and hold harmless, including reasonable attorneys' fees, the City and all its agents and employees from any and all claims, demands, actions or causes of action of whatever nature or for loss of or damage to property or injury to persons occurring on or about the above described premises arising out of or by reason of the execution or the performance of the services provided in accordance with this agreement. The City shall not be liable to any extent for, nor will the tenant make any claim against the City for or on account of any injury, loss or damage resulting from the tenant's property or use thereof, including any claims by third parties. B) The tenant shall obtain and keep current a liability insurance policy with the City as a named additional insured and shall be in a form acceptable to the City. Inability to keep adequate insurance coverage shall be considered a default. After construction, minimum liability coverage shall be one million dollars ($1,000,000) per occurrence with one million dollars ($1,000,000) aggregate. C) The tenant shall obtain, and provide upon request verification of, all licensure requirements of the City of Hutchinson, State of Minnesota and/or the United States Government to legally comply with this agreement. 10. Transferring, subletting, selling: The tenant shall not transfer, sublet or sell any interest in this agreement or in the improvements located on the property without first obtaining the written consent of the City, which consent shall not be unreasonably withheld provided the proposed assignee, subtenant or purchaser can demonstrate the ability and sufficient business record that it can carry out the terms of this agreement and has not been in any situation or condition that the City finds objectionable. Failure to obtain written consent shall be sufficient grounds for terminating this agreement without obligation of the City to the tenant. 11. Amendments: This agreement shall not be amended except by written document signed by all parties to this agreement. 12. Discrimination provision: The tenant, in the use of the Hutchinson Municipal Airport, shall not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, or national origin or in any manner prohibited by Part 21 of the Regulations of the Office of the United States Secretary of Transportation, and the tenant further agrees to comply with any requirement made to enforce such regulation which may be demanded of the City by the United States Government under authority of said Part 21. 13. Laws, rules and regulations: The tenant shall abide by and conform with all laws, rules, and regulations, including future amendments thereto, controlling or in any manner affecting the tenant relative to the use or occupancy of the tenant. 14. Recording the Lease: Upon completion of the building, a survey will be conducted and a legal description will be attached hereto and become part of the agreement. The lease will be recorded at the McLeod County Recorder's Office, and such fees as are required shall be paid by the tenant. 15. Venue for causes of action: The laws of the State of Minnesota shall govern this lease and the venue for any causes of action shall be McLeod County, Minnesota. 16. Notices: All notices under this agreement shall be sent to the following addresses. Tenant is responsible for notifying the City of mailing address changes. If to the City: City of Hutchinson Airport Manager Hutchinson Municipal Airport — Butler Field 111 Hassan St SE Hutchinson, MN 55350 If to the tenant: Bryan Eastep 1533 Winchell St St. Paul, MN 55350 (before May 15, 2021) CITY OF HUTCHINSON: By: Attest: TENANT: 19374 Memory Cir Hutchinson, MN 55350 (after May 14, 2021) Dated: (Gary Forcier, Mayor) Subscribed and sworn to before me this day of .12021 Notary Public of the State of Minnesota My commission expires: (Matt Jaunich, City Administrator) Subscribed and sworn to before me this day of .12021 Notary Public of the State of Minnesota My commission expires: Bryan Eastep: ,(Tenant) Dated: Subscribed and sworn to before me this day of .12021 Notary Public of the State of Minnesota My commission expires: The tenant is leasing Private Commercial Hangar Lot #1790, the southernmost commercial lot in the first row of private commercial hangar lots, identified by the City. Appurtenances required for utility provision shall be placed upon leased space in a manner consistent with existing regulations. See attached map entitled "Commercial Lots". THIS INSTRUMENT WAS DRAFTED BY: Marc A. Sebora Hutchinson City Attorney III Hassan St. SE Hutchinson, MN 55350 (320)587-5151 Attorney ID # 0251239 Tax Statements for the real property described in this instrument should be sent to: Tenant T T T T T T T T T T BOLTON & MENK I MUNICIPALAIRPORT tE HANGM ID15 1 LAYOUT HUTCHINSON CITY COUNCIL ci=wof Request for Board Action 7AL =- M-7 Agenda Item: 2021 Pavement Repairs Purchase Orders #020144 and #020145 Department: PW/Eng LICENSE SECTION Meeting Date: 5/11/2021 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Public Works solicited price quotes from three area pavement repair contractors, Wm Mueller & Sons, Bertram Asphalt and Duininck Companies. I received pricing from Wm Mueller & Sons and Bertram Asphalt. Duininck Companies did not submit a price quote. We anticipate between $100,000 to $130,000 of pavement repairs in 2021. Although most street repairs are accounted for in the Streets & Roadways account (100-4302), actual repair costs are assigned to appropriate departments based on their cost. The next most common area for street repairs relates to water main leak repairs. Other minor amounts may be assigned to appropriate facilities, as needed. As we have for the past few years, I again recommend approving Purchase Order 020144 to Wm Mueller & Sons for $65,000 for street repairs and Purchase Order 020145. Because paving contractors are typically very busy, having two contractors available provides the maximum flexibility to ensure street repairs are completed in as timely a manner as possible. BOARD ACTION REQUESTED: Approve/Deny Purchase Order #020144 & #020145 to Wm Mueller & Sons and Bertram Asphalt, respectively, each for $65,000. Fiscal Impact: $ 130,000.00 Funding Source: Various funds, primarily 100-4302, 601-4944 FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 130,000.00 Total City Cost: $ 130,000.00 Funding Source: 2021 budgets Remaining Cost: $ 0.00 Funding Source: 04/27/2021 Purchase Requisition 01:49 PM Purchase Requisition No 020144 Requested Date Required Date Requested By 04/27/2021 jolson Preferred Vendor 131221 WM MUELLER & SONS Address PO BOX 247 Department 4302 HAMBURG, MN 55339 Req. Description 2021 STREET REPAIRS Qty. Description GL Number 1 Unit Price Amount 1 2021 STREET REPAIRS 100-4302-54360 65,000.00 65,000.00 Total: 65,000.00 04/27/2021 Purchase Requisition 01:48 PM Purchase Requisition No 020145 Requested Date 04/27/2021 Department 4302 Required Date Requested By jolson Preferred Vendor 133896 BERTRAM ASPHALT COMPANY, INC. Address PO BOX 162 PAYNESVILLE, MN 56362 Req. Description 2021 STREET REPAIRS Qty. Description GL Number 1 Unit Price Amount 1 2021 STREET REPAIRS 100-4302-54360 65,000.00 65,000.00 Total: 65,000.00 u HUTCHINSON A CITY ON PURPOSE. April 27, 2021 To: Honorable Mayor and City Council From: John Olson, Public Works Manager CC: Matt Jaunich, City Administrator Kent Exner, DPW/City Engineer Andy Reid, Finance Director Subject: Street repair quotes City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4287 Fax (320) 234-6971 As we've done in the past, I recommend issuing a purchase order to: Bertram Asphalt $ 65,000 for street repairs Wm Mueller & Sons 65,000 for street repairs Tota 1 $130,000 Repair costs are allocated to the appropriate department. We solicited price quotes from three contractors for 2021 street repairs. We contacted Bertram Asphalt, Duininck Companies and Wm. Mueller & Sons. Duininck Companies did not respond. For many years, I have compared contractor pricing by using four randomly selected repairs that were done in the past and applying current price quotes to them in order to determine the contractor with the lowest price. This year, using price quotes from Bertram Asphalt and Wm Mueller & Sons, both contractors had the lowest cost for two of the four repairs selected. For the last two years, we have issued purchase orders to both Bertram Asphalt and Wm Mueller & Sons. This has worked very well. Limiting ourselves to one contractor often results in not being able to complete necessary repairs in a timely manner. Obviously, contractors are very busy during the construction season, so their schedules sometimes do not permit them to respond in a timely manner. Having two contractors available reduces response time for street repairs. Price quotes for street repairs identified within the Infrastructure Maintenance Account are done separately. Street Patching & Repair Work Conditions Price Quotes Due-04/23/2021 1. Contractor is responsible for traffic control/waming devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement. 2. Bituminous edges to be saw cut or milled back to sound pavement. Tack coat to be installed when patching. 3. Excess material may be kept or be disposed of as directed by the City, either at Creekside Soils or the City's Public Works facility. 4. Install to match existing mat, minimum of 3 inches or as specified, of 41/31 Bituminous Mix (PG 58-28) or equivalent. S. Compact aggregate base material prior to patching. Compact pavement following patch to assure a smooth transition between existing and new pavement. 6. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work. 7. Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks. 8. Work to be invoiced to the City using time and materials. Invoices are to provide detail for each individual location identified on work requests. 9. Mill at least 36" away from curb edge and at least 18" away from utility structure prior to maintenance overlay. City may do this or specify contractor to mill. Rates, Pricing and Payments 1. Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices are to provide detail for each individual location. 2. Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis. 3. All equipment rates are to include operator and fuel. 4. Prices below are for the year. Prices may be subject to changes in fuel or bituminous prices. Modified pricing is to be agreed upon separately. S. Subcontracted work, if authorized by the City, is to be billed at cost plus S%. The subcontractor's name, contact information, and invoice/pricing is to be included. DESCRIPTION UNIT PRICE DESCRIPTION UNII PRICE Hourly Labor Rates Hourly Equipment Rates FOREMAN $/hr $100.00 MOTOR GRADER $/hr $170.00 LABOR - GENERAL $/hr $75.00 LABOR -TRAFFIC CONTROL $/hr $75.00 LOADER, CAT 9660REQUIVALENT $/hr $177.00 LOADER, CAT970 OR EQUIVALENT $/hr $195.00 Material Pricing LOADER, CAT 980OR EQUIVALENT $/hr $205.00 SELECT GRANULAR BORROW Ton $4.85 RECYCLED BITUMINOUS/CONCRETE Ton $10.50 SKIDSTEERLOADER-MILL, HAMMER, BROOM $/hr $155.00 CLASS 5 100%CRUSHED LIMESTONE Ton $11.65 SKIDSTEER LOADER $/hr $138.00 LV3/LV4 BITUMINOUS MIX (PG 58-28) Ton $61.00 TACKOIL Gal $4.75 DUMP TRUCK, SINGLE -AXLE $/hr $94.00 TOPSOIL, SCREENED CY $13.00 DUMP TRUCK, TANDEM OR TRI AXLE $/hr $98.00 DUMP TRUCK, QUAD OR QUINT AXLE $/hr $108.00 Hourly Equipment Rates PAVER, LEEBOY 9515 OR EQUIVALENT $/hr $335.00 BACKHOE, CAT 320 OR EQUIVALENT $/hr $175.00 PAVER, CAT AP6000 OR EQUIVALENT $/hr $395.00 BACKHOE, CAT 336 OR EQUIVALENT $/hr $195.00 PAVER, CATAP1000D OR EQUIVALENT $/hr $470.00 BACKHOE, TRACTOR -LOADER (small) $/hr $155.00 ROLLER, STEEL WHEEL $/hr $160.00 DOZER, CAT D4 OR EQUIVALENT $/hr $165.00 DOZER, CAT DS OR EQUIVALENT $/hr $175.00 STREET SWEEPER, PICK UP TYPE $/hr $150.00 DOZER, CAT D60R EQUIVALENT $/hr $185.00 TRAILER, LOW BOY $/hr $185.00 W MS CONTACTS WM. Mueller and Sons, Inc 911 Park Ave. PO Box 247 Cory Hoernemann 612-581-1712 coryh@wmmueller.com Hamburg, MN 55339 „..... a , ,.. Brad Droege 612-581-9289 bdroege500@aol.com By: Brian Droege 612554-5738 briand@wmmueller.com _sic^%��� �� Street Patchine & Repair Work Conditions Price Quotes Due - 04/23/2021 1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement. 2. Bituminous edges to be saw cut or milled back to sound pavement. Tack coat to be installed when patching. 3. Excess material may be kept or be disposed of as directed by the City, either at Creekside Soils or the City's Public Works facility. 4. Install to match existing mat, minimum of 3 inches or as specified, of 41/31 Bituminous Mix (PG 58-28) or equivalent. 5. Compact aggregate base material prior to patching. Compact pavement following patch to assure a smooth transition between existing and new pavement. 6. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work. 7. Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks. B. Work to be invoiced to the City using time and materials. Invoices are to provide detail for each individual location identified on work requests. 9. Mill at least 36" away from curb edge and at least 18" away from utility structure prior to maintenance overlay. City may do this or specify contractor to mill. Rates. Pricing and Pavment� 1. Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices are to provide detail for each individual location. 2. Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis. 3. All equipment rates are to include operator and fuel. 4. Prices below are for the year. Prices maybe subject to changes in fuel or bituminous prices. Modified pricing is to be agreed upon separately. S. Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name, contact information, and invoice/pricing is to be included. DESCRIPTION■ Hourly Labor Rates Hourly Equipment Rates FOREMAN $/hr $ 88.76 MOTOR GRADER $/hr $ 150.00 LABOR -GENERAL $/hr $ 83.61 LABOR -TRAFFIC CONTROL $/hr $ 62.68 LOADER, CAT 966 OR EQUIVALENT $/hr $ LOADER, CAT 970 OR EQUIVALENT $/hr $ Material Pricing LOADER, CAT 980 OR EQUIVALENT $/hr $ SELECT GRANULAR BORROW Ton $ 12.50 RECYCLED BITUMINOUS/CONCRETE Ton $ 18.00 SKIDSTEER LOADER -MILL, HAMMER, BROOM $/hr $ 90.00 CLASS 5100%CRUSHED LIMESTONE Ton $ 22.50 SKIDSTEER LOADER $/hr $ 70.00 LV3/LV4 BITUMINOUS MIX (PG 58-28) Ton $ 73.00 TACK OIL Gal $ 7.20 DUMP TRUCK, SINGLE -AXLE $/hr $ - TOPSOIL, SCREENED CY $ 32.00 DUMP TRUCK, TANDEM ORTRIAXLE $/hr $ 104.00 DUMP TRUCK, QUAD OR QUINT AXLE $/hr $ 119.00 Hourly Equipment Rates PAVER, LEEBOY 8515 OR EQUIVALENT $/hr $ 145.00 BACKHOE, CAT 320 OR EQUIVALENT SF $ PAVER, CAT AP600D OR EQUIVALENT $/hr $ BACKHOE, CAT 336 OR EQUIVALENT SF $ PAVER, CAT AP1000D OR EQUIVALENT $/hr $ BACKHOE, TRACTOR -LOADER (small) SF $ ROLLER, STEEL WHEEL $/hr $ 50.00 DOZER, CAT D4 OR EQUIVALENT $/hr $ DOZER, CAT D5 OR EQUIVALENT $/hr $ STREET SWEEPER, PICK UP TYPE $/hr $ DOZER, CAT D6 OR EQUIVALENT $/hr $ TRAILER, LOW BOY $/hr $ 145.00 Contact name: Bill Bertram Company: Bertram Asphalt Company, Inc Addressl: PO Box 162 Addressl: City: Paynesville State: MN Zip: 56362 Telephonel:(320) 292-1311 Telephone2: (320)276-8222 email: bertramasoahlt(@izmail.com Street Patching & Repair Work Conditions Price Quotes Due - 04/23/2021 1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement. 2. Bituminous edges to be saw cut or milled back to sound pavement. Tack coat to be installed when patching. 3. Excess material to be disposed of as directed by the City, either at Creekside Soils or the City's Public Works facility. 4. Install to match existing mat (or a minimum of 3 inches) of 41/31 Bituminous Mix (PG 58-28) or equivalent. 5. Compact aggregate base material prior to patching. Compact pavement following patch to assure a smooth transition between existing and new pavement. 6. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work. 7. Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks. 8. Work to be invoiced to the City using time and materials. Invoices are to provide detail for each individual location identified on work requests. Rates Pricing and Payments 1. Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices are to provide detail for each individual location. 2. Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis. 3. All equipment rates are to include operator and fuel. 4. Prices below are for the year. Prices may be subject to changes in fuel or bituminous prices. Modified pricing is to be agreed upon separately. 5. Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name, contact information, and invoice/pricing is to be included. Hourly Labor Rates FOREMAN LABOR -GENERAL LABOR - TRAFFIC CONTROL Material Pricing SELECT GRANULAR BORROW RECYCLED BITUMINOUS/CONCRETE CLASS 5 100% CRUSHED LIMESTONE LV3/LV4 BITUMINOUS MIX (PG 58-28) TACK OIL TOPSOIL, SCREENED Hourly Equipment Rates BACKHOE, CAT 320 OR EQUIVALENT BACKHOE, CAT 336 OR EQUIVALENT BACKHOE, TRACTOR -LOADER (small) DOZER, CAT D4 OR EQUIVALENT DOZER, CAT D5 OR EQUIVALENT DOZER, CAT D6 OR EQUIVALENT MOTOR GRADER Wm Mueller Bertram $/hr $ 100.00 $/hr $ 88.76 $/hr $ 75.00 $/hr $ 83.61 $/hr $ 75.00 $/hr $ 62.68 Ton $ 4.85 Ton $ 12.50 Ton $ 10.50 Ton $ 18.00 Ton $ 11.65 Ton $ 22.50 Ton $ 61.00 Ton $ 73.00 Gal $ 4.75 Gal $ 7.20 CY $ 13.00 CY $ 32.00 $/hr $ 175.00 $/hr n/a $/hr $ 195.00 $/hr n/a $/hr $ 155.00 $/hr n/a $/hr $ 165.00 $/hr n/a $/hr $ 175.00 $/hr n/a $/hr $ 185.00 $/hr n/a $/hr $ 170.00 $/hr $ 150.00 Duininck no response LOADER, CAT 966 OR EQUIVALENT LOADER, CAT 970 OR EQUIVALENT LOADER, CAT 980 OR EQUIVALENT SKIDSTEER LOADER -MILL, HAMMER, BROOM SKIDSTEER LOADER DUMP TRUCK, SINGLE -AXLE DUMP TRUCK, TANDEM OR TRI AXLE DUMP TRUCK, QUAD OR QUINT AXLE PAVER, LEEBOY 8515 OR EQUIVALENT PAVER, CAT AP600D OR EQUIVALENT PAVER, CAT AP1000D OR EQUIVALENT ROLLER, STEEL WHEEL STREET SWEEPER, PICK UP TYPE TRAILER, LOW BOY Comparative Pricing for Random Invoices: Single -axle dump Quad/Quint axle Steel roller Asphalt Distributor Skid -steer loader Skid -steer loader w/ mill or hammer Foreman Labor -General Labor -Traffic 41/31 Bituminous mix Wm Mueller Bertram UNIT $/hr PRICE $ 177.00 UNIT $/hr PRICI n/a $/hr $ 195.00 $/hr n/a $/hr $ 205.00 $/hr n/a $/hr $ 155.00 $/hr $ 90.00 $/hr $ 138.00 $/hr $ 70.00 $/hr $ 94.00 $/hr n/a $/hr $ 98.00 $/hr $ 104.00 $/hr $ 108.00 $/hr $ 119.00 $/hr $ 335.00 $/hr $ 145.00 $/hr $ 395.00 $/hr n/a $/hr $ 470.00 $/hr n/a $/hr $ 160.00 $/hr $ 50.00 $/hr $ 150.00 $/hr n/a $/hr $ 185.00 $/hr $ 145.00 Wm Mueller Bertram 1.50 90.00 135.00 102.00 153.00 1.00 95.00 95.00 115.00 115.00 1.50 160.00 240.00 45.00 67.50 0.75 135.00 101.25 135.00 101.25 1.00 130.00 130.00 65.00 65.00 1.00 155.00 155.00 85.00 85.00 3.50 95.00 332.50 86.33 302.16 11.50 70.00 805.00 81.33 935.30 4.00 70.00 280.00 61.00 244.00 18.00 60.00 1,080.00 73.00 1,314.00 3,353.75 3,382.20 Duininck no response Duininck no response Comparative Pricing for Random Invoices: Wm Mueller Bertram Duininck Single -axle dump 4.00 90.00 360.00 102.00 408.00 no response Quad/Quint axle 3.00 106.00 318.00 115.00 345.00 Quad/Quint axle 3.00 106.00 318.00 115.00 345.00 Tandem ortri-axle 3.00 95.00 285.00 102.00 306.00 Tandem ortri-axle 3.00 95.00 285.00 102.00 306.00 Leeboy 8515 Paver 2.00 320.00 640.00 135.00 270.00 Steel roller 5.00 160.00 800.00 45.00 225.00 Asphalt Distributor 2.00 135.00 270.00 135.00 270.00 Skidsteer loader 4.00 130.00 520.00 65.00 260.00 Skidsteer loader w/ mill or hammer 1.00 155.00 155.00 85.00 85.00 Foreman 8.00 95.00 760.00 86.33 690.64 Labor -General 50.00 70.00 3,500.00 81.33 4,066.50 41/31 Bituminous mix 67.00 60.00 4,020.00 73.00 4,891.00 Per invoice #15-385 09/12/15 12,231.00 12,468.14 Single -axle dump 4.50 90.00 405.00 102.00 459.00 no response Quad/Quint axle 3.00 106.00 318.00 115.00 345.00 Quad/Quint axle 3.00 106.00 318.00 115.00 345.00 Leeboy 8515 Paver 4.00 320.00 1,280.00 135.00 540.00 Steel roller 3.75 160.00 600.00 45.00 168.75 Asphalt Distributor 2.00 135.00 270.00 135.00 270.00 Skidsteer loader 3.50 130.00 455.00 65.00 227.50 Skidsteer loader w/ mill or hammer 3.50 155.00 542.50 85.00 297.50 Lowboy trailer 1.00 185.00 185.00 140.00 140.00 Foreman 7.00 95.00 665.00 86.33 604.31 Labor -General 13.75 70.00 962.50 81.33 1,118.29 41/31 Bituminous mix 40.00 60.00 2,400.00 73.00 2,920.00 8,401.00 7,435.35 Single -axle dump 4.00 90.00 360.00 102.00 408.00 no response Quad/Quint axle 3.00 106.00 318.00 115.00 345.00 Quad/Quint axle 3.00 106.00 318.00 115.00 345.00 Tandem or tri-axle 3.00 95.00 285.00 102.00 306.00 Tandem or tri-axle 3.00 95.00 285.00 102.00 306.00 Leeboy 8515 Paver 2.00 320.00 640.00 135.00 270.00 Steel roller 5.00 160.00 800.00 45.00 225.00 Asphalt Distributor 2.00 135.00 270.00 135.00 270.00 Skidsteer loader 4.00 130.00 520.00 65.00 260.00 Skidsteer loader w/ mill or hammer 1.00 155.00 155.00 85.00 85.00 Foreman 8.00 95.00 760.00 86.33 690.64 Labor -General 50.00 70.00 3,500.00 81.33 4,066.50 41/31 Bituminous mix 67.00 60.00 4,020.00 73.00 4,891.00 12,231.00 12,468.14 36,216.75 35,753.83 Recommend providing a purchase order to both contractors, considering it is often difficult to get a single contractor to respond in a timely manner to repair projects. We have done that in past few years to great effect. HUTCHINSON CITY COUNCIL ci=wof Request for Board Action 7AL =- M-7 Agenda Item: 2021 Concrete Repairs Purchase Order #020146 Department: PW/Eng LICENSE SECTION Meeting Date: 5/11/2021 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Public Works solicited price quotes from three area concrete repair contractors, Hanson & Vasek Contruction of Hutchinson, Creative Curb of Watkins and Westar Curb of Watkins. Creative Curb and Westar Curb have both recently done curb and concrete work for improvement projects in Hutchinson. I received pricing from Hanson & Vaek Construction. Creative Curb and Westar Curb did not submit price quotes. We anticipate about $60,000 of concrete repairs in 2021. Although most concrete repairs are accounted for in the Streets & Roadways account (100-4302), actual repair costs are assigned to appropriate departments based on their cost. The next most common area for concrete repairs relates to storm water catch basin repairs. Other minor amounts may be assigned to appropriate facilities, as needed. As we have for the past several years, I recommend approving Purchase Order 020146 to Hanson & Vasek Construction for $60,000 for concrete repairs. BOARD ACTION REQUESTED: Approve/Deny Purchase Order #020146 to Hanson & Vasek Construction for $60,000. Fiscal Impact: $ 60,000.00 Funding Source: Various funds, primarily 100-4302, 601-4944 FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 60,000.00 Total City Cost: $ 60,000.00 Funding Source: 2021 budgets Remaining Cost: $ 0.00 Funding Source: 04/27/2021 Purchase Requisition 02:42 PM Purchase Requisition No 020146 Requested Date 04/27/2021 Department 4302 Required Date Requested By jolson Preferred Vendor 101958 HANSON & VASEK CONSTRUCTION Address PO BOX 353 HUTCHINSON, MN 55350 Req. Description 2021 CONCRETE REPAIRS Qty. Description GL Number 1 Unit Price Amount 1 2021 CONCRETE REPAIRS 100-4302-54360 60,000.00 60,000.00 Total: 60,000.00 u HUTCHINSON A CITY ON PURPOSE. April 27, 2021 To: Honorable Mayor and City Council From: John Olson, Public Works Manager CC: Matt Jaunich, City Administrator Kent Exner, DPW/City Engineer Andy Reid, Finance Director Subject: Concrete repair quotes City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4287 Fax (320) 234-6971 We solicited price quotes from three contractors for 2021 concrete repairs. We contacted Hanson & Vasek Construction (Hutchinson), Creative Curb and Westar Curb (Watkins). Creative Curb and Westar Curb were selected because they have done work on recent improvement projects in Hutchinson. Creative Curb and Westar Curb did not respond. I recommend issuing a purchase order to both Hanson & Vasek Construction. They have done and continue to do excellent work for the City. Price quotes for concrete repairs identified within the Infrastructure Maintenance Account are done separately. The City of Hutchinson Public Works Department typically has between $40,000 and $60,000 in concrete repairs per year. Typical repairs include curb and gutter, sidewalk, concrete pavement, aprons, manholes and storm sewer catch basins. You are Invited to provide pricing based on the following: 1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect wet concrete. 2. Saw cut edges or remove to a joint of sound concrete. Dowels to be installed as necessary. Form all curbs. OK to pour curb against pavements in excellent condition. 3. Concrete, bituminous and aggregate material to be disposed of as directed by the City, either at Creekside Soils or the City's Public Works facility. 4. Install a minimum 3,000 psi concrete mix. Curing compound is to be used. 5. Compact any aggregate base material prior to installation. Ensure patches provide for a smooth transition between existing and new concrete or pavement. 6. Furnish and install quality topsoil, seed and fertilizer as necessary in areas where repairs have disturbed adjacent turf. 7. Maintain the worksiM in a clean, neat manner. Ensure debris at the repair site is removed and disposed of before submitting an invoice for the work. S. City submits work order of project location & size. Work to be completed as soon as practicable. Notify City if repairs will be delayed more than 2 weeks, 9. For pricing purposes, assume the smallest job identified in the comments below will be included on work orders. 10. Inform City if it will take more than two (2) weeks to respond to the work order submitted. Rates, Pricing and Payments 1. Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices are to provide detail identifying each work location. 2. All costs for repairs at a given location should be identified and included on the Invoice for that location. 3. Costs for typical repairs, identified below, do not include the cost of aggregate and trucking costs, these costs to be billed at time & material. 4. Prices below are for the year. Prices maybe subject to changes in fuel or concrete prices. Modified pricing is to be agreed upon separately. 5. Subcontracted work, authorized by the City, to be billed at cost plus 5%. Submit copy of subcontractor's invoice/pricing with Invoices. DESCRIPTION UNIT PRICE COMMENTS Typical Repair Items MOBILIZATION TRAFFIC CONTROL Curb and Gutter Repair REMOVE CURB &GUTTER CONSTRUCT CONCRETE CURB & GUTTER DESIGN B619 CONSTRUCTS" CONCRETE VALLEY GUTTER Sidewalk Repair REMOVE CONCRETE SIDEWALK CONSTRUCT4" CONCRETE SIDEWALK CONSTRUCT 6" CONCRETE SIDEWALK concreie pa.ennerYt Repaii REMOVE CONCRETE PAVEMENT. CONSTRUCT 6" CONCRETE PAVEMENT CONSTRUCTS" CONCRETE PAVEMENT EA 0 3 5• Cost per EA. Repair of at least: Curb = 60 LF; Sidewalk/pavement = 80 SF; Catch basins = 2 EA; 1 ao. d° Cost per EA. Repair of at least: Curb = 60 LF; Sidewalk/pavement = 80 SF; Catch basins = 2 LF;'7. U s Cost per LF. Repair of at least 60 LF of curb LF; 36 Cost per LF. Repairof at least 60 LF of curb SF;38, pO Cost per LF. Repair of at least 30 LF of cross gutter SF; -5. °O Cost per SF. Repair ofat least 80 SF of concrete sidewalk SF; to. 10 Cost per SF. Repair of at least 80 SF of concrete sidewalk SF; if. S-1 Cost per SF. Repair of at least 80 SF of concrete sidewalk SF; (o. - Cost per SF. Repair of at least 80 SF of concrete pavement SF; I t. °O Cost per SF. Repair of at least 80 SF of concrete pavement SF; 14. So Cost per SF. Repair of at least 80 SF of concrete pavement Catch Basin Repair - REMOVE CATCH BASIN EA: 3 50. °D Cost EA for a repair of at least two typical catch basin reconstruction; assume castings are reused RECONSTRUCT CATCH BASIN EA; 1 Sod. •° Cost EA for a repair of at least two typical catch basin reconstruction; assume castings are reused �uiCiY iY[]illl (Eiv.i>ir uii uy iu a� uc,uw aucE,- � ic. �uaii•uu�„u reyu,r;�:y uf2VE/tyu�ia wuEyE,j'i„riEG iy �iy u:°u•i:ty iG•i'..��vv:. c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Minnesota Pottery Festival Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 5/11/2021 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Organizers of the Minnesota Pottery Festival are hosting their event at Masonic West River Park on July 24th and 25th, 2021. The event will include vendors of ceramics, food and alcohol. Organizers are requesting approval of the following items: Sound Amplification equipment on the River Song stage. The sale of food and alcohol within the boundaries of West River Park Parking on the green space north of Les Kouba Parkway A document outlining the event is attached. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Hutchinson City Council FROM: Chief Thomas D. Gifferson DATE: 5-4-2021 RE: Minnesota Pottery Festival This memorandum outlines the Minnesota Pottery Festival's request to hold an event in West River Park on July 24t" and 25t" 2021. The event includes vendors with handmade ceramics. There will also be food and beverages on site. A synopsis of the event follows: Event Name: Minnesota Pottery Festival. Primary Contact: Betsy Price 320-587-2599 mnpf@claycyote.com Event Location: Masonic West River Park 103 Les Kouba Parkway Event Dates/Times: June 24t" 10 am-5 pm and 25th 11 am-4 pm 2021 Brief Description: Alcohol -The organizers plan is to allow an outside vendor to provide alcohol at the evert. The permit request has been submitted. Security -No security requested but they are asking for extra patrol in the area during the event. Amplified Sound- Amplified sound will be on the "River Song" stage. This will be for announcements and demonstrations throughout the day. Tents and Canopies -Vendors will be using tents and canopies to help display and store their merchandise. u == HUTCHINSON A CITY ON PURPOSE. Vendors -Food, alcohol and craft vendors. The specific number of food vendors is yet to be determined. Stages/Platforms-Use of the "River Song" stage Refuse -Current containers in park/campground, plus additional services contracted through an outside vendor Restrooms-Current public facilities plus additional services contracted through an outside vendor. Street Closures- Les Kouba Parkway City Departments affected: *Below is only a snap shot of what city department contribute to this event. I can provide a more detailed list upon request. Police -Monitor Events, monitor weather and aid with planning and organization. Parks -West River Park maintenance, set up and clean up. Parking lot mowing and striping Streets- Road Closure (Les Kouba Parkway). Administration -Liquor license and other misc. permits COVID restrictions have been discussed with the group and will continue as restrictions evolve. u HUTCHINSON A CITY ON PURPOSE. Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number Minnesota Pottery Festival (fiscal sponsor Hutchinson Center for the Arts) an 1, 2007 126-2263988 Address 22 First Ave NE Name of person making application Betsy Price City State _ Zip Code Hutchinson MN 55350 _ Business phone Home phone 320-587-2599 503-807-9442 Date(s) of event Type of organization July 23-25 ❑ Club 0 Charitable ❑ Religious ❑ Other non-profit Organization officer's name City Hutchinson State Minnesota Zip Code 55350 Morgan Baum, Board Member Organization officer's name City State j Zip Code 55350 Hutchinson Robyn Lawson, Board Member Organization officer's name City State MN Zip Code 55414 Minneapolis Ernest Miller, Board Member Organization officer's name Kerry Brooks, Board Member City Minneapolis State Zip Code 55412 ` MN Location where permit will be used. If an outdoor area, describe. Masonic West River Park (set up afternoon 7/23, Festival 10am-5pm Saturday 7/24, Festival 11 am-4pm Sunday 7/25) The Festival Grounds are on the south side of Les Kouba Parkway by the pavilion and stage. The beverage tents will be right by the pavilion. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. Crow River Winery, Farm Winery License number is 6302011 Bobbing Bobber Brewery (sent separately) If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. MN Pottery Festival: Employers Mutual Companies ($1 M liability, $2M umbrella); Crow River Winery: SFM Mutual Insurance Company ($1 M liability, $5M umbrella); Bobbing Bobber Brewery (sent separately) APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT uAt11 i' City or County approving the license Date Approved 4125. ry Fee Amount Permit Date 412, &1wz I Date Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION STATE.MN.US CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 4/28/21- 5/11/21 Check Date ---------------- 04/23/2021 Check ---------- EFT1447 Vendor Name ----------------------------------------------------- EFTPS Description ------------------------------------------------------------------- Payroll 4/4/21- 4/17/21 Amount -------------------- 67,926.59 04/23/2021 EFT1448 Child Support Payroll 4/4/21- 4/17/21 415.78 04/23/2021 EFT1449 MN Dept of Revenue Payroll 4/4/21- 4/17/21 13,207.06 04/23/2021 EFT1450 Provident Life Ins Payroll 4/4/21- 4/17/21 555.80 04/23/2021 EFT1451 PERA Payroll 4/4/21- 4/17/21 55,774.83 04/23/2021 EFT1452 Further HSA Payroll 4/4/21- 4/17/21 13,481.54 04/23/2021 EFT1453 ICMA Payroll 4/4/21- 4/17/21 3,462.84 04/23/2021 EFT1454 VOYA Payroll 4/4/21- 4/17/21 330.00 04/23/2021 EFT1455 MNDCP Payroll 4/4/21- 4/17/21 350.00 04/23/2021 214988 MNPEA Payroll 4/4/21- 4/17/21 585.00 04/23/2021 214989 Unum Life Insurance Payroll 4/4/21- 4/17/21 1,208.28 04/23/2021 214990 LELS Union Payroll 4/4/21- 4/17/21 317.50 04/23/2021 214991 HART Payroll 4/4/21- 4/17/21 611.06 05/11/2021 214992 3D SPECIALTIES ANCHORS, BOLTS, BUSHINGS -STREETS 1,328.07 05/11/2021 214993 A & K REPAIR, INC. COUPLERS - CC 79.80 05/11/2021 214994 A.M. LEONARD INC RAKES -STREETS 61.94 05/11/2021 214995 ABDO EICK & MEYERS AUDIT SERVICES FOR YE 12/31/20 26,000.00 05/11/2021 214996 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 193.44 05/11/2021 214997 ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES - FIRE DEPT 16.37 05/11/2021 214998 ACE HARDWARE - 1825 PERSONAL SECURITY ALARM - PD 31.99 05/11/2021 214999 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 214.72 05/11/2021 215000 AMERICAN WATER WORKS ASSN 7/1/21- 6/30/22 DUES: K EXNER - ENG 221.00 05/11/2021 215001 ANDERSON CHEMICAL COMPANY SODIUM HYDROSOLFITE -WATER 2,124.47 05/11/2021 215002 ARAMARK UNIFORM & CAREER APPAREL 4/19 SUPPLIES & SERVICE - LIQUOR HUTCH 137.41 05/11/2021 215003 ARCADIS U.S. INC. AWIA COMPLIANCE PROJECT- WATER 5,898.00 05/11/2021 215004 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 186.75 05/11/2021 215005 AUTO VALUE - GLENCOE EQUIPMENT PARTS - HATS 214.06 05/11/2021 215006 AUTO-CHLOR SYSTEM APR DISHWASHER SERVICE - SR DIN 220.00 05/11/2021 215007 BACKEN, CALLI REFUND: TENNIS - REC 25.00 05/11/2021 215008 BARGEN INC REPLAY APPLICATION 2021- STREETS 134,200.00 05/11/2021 215009 BEACON ATHLETICS ECONOMY FENCE CAPS & NETTING - PARKS 2,018.00 05/11/2021 215010 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 2,292.01 05/11/2021 215011 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 492.17 05/11/2021 215012 BERSCHEIT, KRISTIN REFUND: MOVING TO MAJOR LEAGUE BB - REC 130.00 05/11/2021 215013 BLUE EARTH COUNTY SHERIFF ANNUAL PD LOGGER PROJECT DUES - POLICE 2,132.12 05/11/2021 215014 BNO SHEET METAL INC FABRICATE & WELDING SERVICES - MULT DEPTS 432.29 05/11/2021 215015 BRADLEY SECURITY LLC CHANGE CODE IN KABA LOCK - POLICE 122.00 05/11/2021 215016 BRANDED SOLUTIONS COST OF GOODS SOLD - LIQUOR HUTCH 1,768.40 05/11/2021 215017 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 19,145.71 05/11/2021 215018 BRETH-ZENZEN FIRE PROTECTION 2021 SPRINKLER SYSTEM INSPECTION - LH 195.00 05/11/2021 215019 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 50,348.75 05/11/2021 215020 CARVER COUNTY COURT ADMIN BAIL- POLICE 100.00 05/11/2021 215021 CENTRAL HYDRAULICS SEALS LEAKING ON PLAN ITARY - WWTP 1,638.72 05/11/2021 215022 CENTRAL MCGOWAN OPERATING SUPPLIES - HATS 288.14 05/11/2021 215023 CINTAS CORPORATION CLEANING SUPPLIES & SERVICE - MULT DEPTS 103.79 05/11/2021 215024 CITY OF GLENCOE RAIN BARRELS - STORMWATER 4,070.63 05/11/2021 215025 COKER COMPOSTING AND CONSULTING APRIL: CASP IMPLEMENTATION PROJECT- REFUSE 1,625.00 05/11/2021 215026 COLDSPRING SPLITSCROLL- CEMETERY 105.00 05/11/2021 215027 COLORBIOTICS LLC MULCH COLORANT- COMPOST 7,644.00 05/11/2021 215028 COUNTRYSIDE FLAGPOLE FLAGS - WATER 240.00 05/11/2021 215029 CROW RIVER FLORAL & GIFTS FLOWERS/PLANTS - MULTIPLE DEPTS 78.50 05/11/2021 215030 CROW RIVER PRESS INC SR NEWSLETTERS 60.92 05/11/2021 215031 DAAK REFRIGERATION GAS RANGE PARTS - SR DINING 124.00 05/11/2021 215032 DEBRUYNE, HILDE 2021 SCULPTURE STROLL 1,000.00 05/11/2021 215033 DESTINATION TRANSPORT LLC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 1,500.00 05/11/2021 215034 DOSTAL ELECTRONIC'S CENTER 55" SAMSUNG - WATER 499.00 05/11/2021 215035 DRAEGER, TRENT REIMB: RX SAFETY GLASSES - PARKS 100.00 05/11/2021 215036 E2 ELECTRICAL SERVICES INC IVARIOUS REPAIRS - MUTLIPLE DEPTS 1,237.78 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 4/28/21- 5/11/21 Check Date ---------------- 05/11/2021 Check ---------- 215037 Vendor Name ----------------------------------------------------- ECOLAB PEST ELIMINATION Description ------------------------------------------------------------------- 4/20 PEST CONTROL- REFUSE Amount -------------------- 172.19 05/11/2021 215038 EMBROIDERY PLUS UNIFORM SHIRTS - FIRE DEPT 1,839.00 05/11/2021 215039 FARM -RITE EQUIPMENT PARTS, BELTS -CEMETERY 1,485.03 05/11/2021 215040 FASTENAL COMPANY BOLTS - PARKS 7.24 05/11/2021 215041 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE - MULTIPLE DEPTS 425.10 05/11/2021 215042 FOSTER MECHANICAL AAON HVAC ROOFTOP UNIT- WWTP 9,450.00 05/11/2021 215043 FUZE LOGISTICS SERVICES USA INC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 4,725.00 05/11/2021 215044 GRAINGER GP MOTORS -WATER 324.08 05/11/2021 215045 GREINER, JEFF & STACEY UB refund for account: 2-118-4480-3-01 134.88 05/11/2021 215046 HACH COMPANY PEEK SALT BRIDGE - WATER 622.65 05/11/2021 215047 HAEGELE, ROSE REFUND: BASEBALL- REC 90.00 05/11/2021 215048 HAWKINS INC CITRIC ACID - WWTP 2,009.68 05/11/2021 215049 HCVN-TV 1ST QTR CABLE TV FRANCHISE FREES 26,004.11 05/11/2021 215050 HEITMAN, KATIE REFUND: MOVING TO MAJOR LEAGUE BB - REC 130.00 05/11/2021 215051 HILDI INC ACTUARIAL SERVICES THRU 4/14/21- FINANCE 2,700.00 05/11/2021 215052 HILLYARD / HUTCHINSON CLEANING & OFFICE SUPPLIES - MULTIPLE DEPTS 570.38 05/11/2021 215053 HJERPE CONTRACTING REPAIR WATER MAIN BREAK IN ALLEY BY CB - WATER 25,030.11 05/11/2021 215054 HOLT MOTORS INC COVER AIR CLEANER, LATCH HOOD, ASSY - STREETS 243.40 05/11/2021 215055 HUTCH CAFE LUNCH FOR EDA BOARD MTG - EDA 42.00 05/11/2021 215056 HUTCHFIELD SERVICES INC MAY JANITORIAL SERVICES - HATS 1,415.00 05/11/2021 215057 HUTCHINSON CHAMBER & TOURISM MAR 2021 LODGING TAX 8,247.83 05/11/2021 215058 HUTCHINSON LEADER APRIL ADVERTISING - LIQUOR HUTCH 830.00 05/11/2021 215059 HUTCHINSON WHOLESALE #1550 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 231.06 05/11/2021 215060 HUTCHINSON WHOLESALE #1552 REPAIR & MAINT SUPPLIES - PARKS 31.91 05/11/2021 215061 HUTCHINSON, CITY OF REPLENISH ATM 3,000.00 05/11/2021 215062 I.M.S. SHARPENING SERVICE 4/17 CATCH BASIN REPAIR - STORM WATER 3,150.00 05/11/2021 215063 IDC-AUTOMATIC REMOVE & INSTALL GARAGE DOOR - WWTP 18,400.00 05/11/2021 215064 INGSTAD BROADCASTING KARP: APR PRO SPORTS COMBO - LIQ HUTCH 260.00 05/11/2021 215065 INTERSTATE DISTRIBUTION & MFG SPROCKETS- COMPOST 203.19 05/11/2021 215066 ISD #423 MAR 2021 COMM ED & ECFE CLASSES 2,660.12 05/11/2021 215067 JEFFERSON FIRE & SAFETY INC SAFETY VESTS - FIRE DEPT 1,252.20 05/11/2021 215068 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 25,390.17 05/11/2021 215069 JOHNSON, TONI REFUND: MOVING TO SR LEAGUE - REC 90.00 05/11/2021 215070 KENT, JOHN REIMB: SAFETY FOOTWEAR - WWTP 175.00 05/11/2021 215071 KERI'S CLEANING & HANDYMAN SERVICES APRIL CLEANING - VARIOUS CITY LOCATIONS 4,189.94 05/11/2021 215072 KOSTERS, MICHAEL REIMB: SAFETY FOOTWEAR - COMPOST 175.00 05/11/2021 215073 KRANZ LAWN & POWER MOWER BLADES - CEMETERY 125.70 05/11/2021 215074 L & P SUPPLY CO FUEL & PARTS - MULTIPLE DEPTS 372.87 05/11/2021 215075 LAKELAND BROADCASTING APRIL ADVERTISING - LIQ HUTCH 375.00 05/11/2021 215076 LANDSKAPINGS SPRING CLEAN-UP - MULTIPLE DEPTS 2,500.00 05/11/2021 215077 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 43,141.15 05/11/2021 215078 MACQUEEN EQUIP LLC 2020 25 CY LEAF LOADER - STORM WATER 80,089.00 05/11/2021 215079 MADDEN GALANTER HANSEN LLP MARCH LABOR RELATIONS SERVICES 792.00 05/11/2021 215080 MARCO TECHNOLOGIES, LLC MAR COST PER PRINT- VARIOUS DEPTS 615.12 05/11/2021 215081 MATHESON TRI-GAS INC HIGH PRESSURE - WWTP 24.45 05/11/2021 215082 MCKIMM MILK TRANSIT CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 282.44 05/11/2021 215083 MCLEOD COUNTY COURT ADMINISTRATOR BAIL- POLICE 200.00 05/11/2021 215084 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 606.84 05/11/2021 215085 MIDWEST PLAYSCAPES INC. BELT SEATS- PARKS 652.66 05/11/2021 215086 MILBANK WINWATER WORKS METERS, WIRE - WATER 1,181.79 05/11/2021 215087 MILLNER HERITAGE VINEYARD & WINERY COST OF GOODS SOLD - LIQUOR HUTCH 486.00 05/11/2021 215088 MINI BIFF 4/2 - 4/29 RENTAL @ COMPOST 91.04 05/11/2021 215089 MINNESOTA RURAL WATER ASSN JUNE 21- MAY 22 MEMBERSHIP - WATER 320.00 05/11/2021 215090 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 706.50 05/11/2021 215091 MN DEPT OF TRANSPORTATION 2021 ARMER AGREEMENT - PD 3,293.74 05/11/2021 215092 MOORE, ERIC REIMB: WW TRAINING IN PRIOR LAKE - WWTP 64.40 05/11/2021 215093 NORTH CENTRAL INTERNATIONAL 441T CORE/EXCHANGE - STREETS 493.75 05/11/2021 215094 NORTH CENTRAL INTERNATIONAL MS857T: COMB SWITCH - STREETS 475.26 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 4/28/21- 5/11/21 Check Date ---------------- 05/11/2021 Check ---------- 215095 Vendor Name ----------------------------------------------------- NORTHERN STATES SUPPLY INC Description ------------------------------------------------------------------- LYNCH PINS- HATS Amount -------------------- 2.51 05/11/2021 215096 O'REILLY AUTO PARTS REPAIR & MAINT SUPPLIES - PARKS 278.75 05/11/2021 215097 OFFICE DEPOT STRAPPING TAPE - STREETS 34.71 05/11/2021 215098 PARK NICOLLET CLINIC MAY 2021 CAM - EV CTR 2,361.67 05/11/2021 215099 PAULSON, DEB REIMB: MEALS FOR MPCA TRAINING - WWTP 77.35 05/11/2021 215100 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 2,689.25 05/11/2021 215101 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 4,323.14 05/11/2021 215102 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 21,042.15 05/11/2021 215103 POSTMASTER POSTAGE - UB BILLINGS 1,540.00 05/11/2021 215104 POSTMASTER JUNENEWSLETTER -SRCTR 110.00 05/11/2021 215105 PRO AUTO MN INC. 2017 INTERCEPTOR OIL CHANGE & TIRE - FIRE DEPT 54.84 05/11/2021 215106 PULKRABEK,KRISTIN REFUND: TENNIS -REC 32.50 05/11/2021 215107 QUADE ELECTRIC REPAIR & SUPPLIES - MULTIPLE DEPTS 568.70 05/11/2021 215108 RAMY TURF PRODUCTS TURF MIX, PRO -SEEDER - MULTIPLE DEPTS 935.00 05/11/2021 215109 REFLECTIVE APPAREL FACTORY INC T-SHIRTS - STREETS 813.23 05/11/2021 1215110 REINER ENTERPRISES INC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 4,122.78 05/11/2021 215111 REINKE, ANNE REFUND: BASEBALL- REC 75.00 05/11/2021 215112 RICE COMPANIES, INC. REMOVE AND REPLACE BI-FOLD DOOR- REFUSE 29,567.00 05/11/2021 215113 RNL TRANSPORT LLC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 12,130.00 05/11/2021 215114 ROSENBAUER MINNESOTA LLC ENGINE 2 - REAR INTAKE VALVE HARNESS - FIRE DEPT 150.37 05/11/2021 215115 RUNNING'SSUPPLY REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS 473.53 05/11/2021 215116 SCHRAMM, ASHLEIGH REFUND: TENNIS - REC 65.00 05/11/2021 215117 SHORT-ELLIOT-HENDRICKSON, INC VARIOUS ENGINEERING SERVICES - WATER/ENG 8,288.22 05/11/2021 215118 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 19,855.22 05/11/2021 215119 STANDARD PRINTING-N-MAILING MARCH & APRIL UTILITY BILLS 1,765.42 05/11/2021 215120 STAPLES ADVANTAGE OFFICE SUPPLIES- MULTIPLE DEPTS 223.45 05/11/2021 215121 STREICH TRUCKING CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 840.64 05/11/2021 215122 SUNCOAST GARDEN PRODUCTS INC. TIGER HAMMOCK CYPRESS BLEND - COMPOST 5,184.00 05/11/2021 215123 TERMINAL SUPPLY CO EQUIPMENT PARTS - HATS 1,113.14 05/11/2021 215124 TITAN MACHINERY VARIOUS REPAIRS FOR AIRPORT & COMPOST 2,634.52 05/11/2021 215125 TOWMASTER INC. SOLENOID VALVE - STREETS 173.30 05/11/2021 215126 TRI COUNTY WATER APRIL BOTTLE WATER DELIVER - MULTIPLE DEPTS 99.40 05/11/2021 215127 TRI-STATE BOBCAT CUTTER TOOTH, RAKER KITS - STREETS 676.35 05/11/2021 215128 UTILITY CONSULTANTS INC LAB SAMPLE TESTING - WWTP 726.00 05/11/2021 215129 VESSCO INC PLUG VALVES - WATER 1,314.00 05/11/2021 215130 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 15,865.90 05/11/2021 215131 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 547.35 05/11/2021 215132 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 3,779.01 05/11/2021 215133 WACONIA TREE FARMS DEVELOPMENT TREES - STREETS 525.00 05/11/2021 215134 WASTE MANAGEMENT OF WI -MN 4/1- 4/15 RESIDENTIAL REFUSE TO LANDFILL 6,066.16 05/11/2021 215135 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 342.90 05/11/2021 215136 WILKE, SARA REFUND: TENNIS - REC 32.50 05/11/2021 215137 WILSON'S NURSERY INC TREES -STREETS 550.00 05/11/2021 215138 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 3,067.47 05/05/2021 215139 VOID VOID - 05/06/2021 215140 HUTCHINSON, CITY OF START UP CASH FOR ROBERTS PK CONCESSIONS 200.00 Total - Check Disbursements: $ 866,584.64 HUTCHINSON CITY COUNCIL ct=y'fl1 Request for Board Action 7AL Zwl,7 Agenda Item: Flank Steakhouse LLC - On -Sale Intoxicating Liquor Department: Administration LICENSE SECTION Meeting Date: 5/11/2021 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Amanda Thrawl-Maertz of Flank Steakhouse LLC has submitted an on-sale/Sunday liquor license application to provide liquor at an establishment located at 14 Main Street South. Ms. Thrawl-Maertz and her husband are the new owners of Flank Steakhouse restaurant which is the former Zellas restaurant location. The licensed area will include the establishment and an outdoor patio area on the backside of the building. The applicant has submitted all required documentation for the liquor license which is on file with City administration. City code requires that a public hearing be held when a new liquor license is applied for. Since this is a new establishment under new ownership, a public hearing is required. BOARD ACTION REQUESTED: Approve issuing on -sale intoxicating/Sunday liquor license to Flank Steakhouse LLC located at 14 Main Street South in Hutchinson, Minnesota. Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: �{ rt 1 111 Hassan St Southeast Hutchinson, MN 55350 (320) 587-5151/Fax(320) 234-4240 f Investigation Fee: $375.00 Annual License Fee: $2000.00 lo7Z•� Sunday Sale Fee: $125.00 Lfg' al. uw 10�1 Application for On -Sale Intoxicating/Wine Liquor License fi �,rf��z`o-2-1 In provision of the City of Hutchinson Municipal Code Chapter 112 This form was prepared by the City of Hutchinson and the Minnesota Bureau of Criminal Apprehension, Department of Public Safety, pursuant the Minnesota Statutes, 1976, Section 340.13, for purposes of background investigation. It does not supersede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. L IyiS �"t vU� 1''� ` 1� ate o Application Trade Name 2. WY�GI�� Licensing Period 3. Type of Application: '� NEW ❑ RENEWAL ❑ TRANSFER 4. Type of License: A INTOXICATING ❑ WINE 5. If WINE, will this establishment be selling Strong Beer? ❑ YES ❑ NO ( If YES, a 3.2 Malt Liquor Application must be filled ou�It as�'�we1ll.) i1 6.AjyjtNVyugjy!1- utv Phone U ✓ Name of Applicant 7. Home Address State Zip Code 10D ate df Birtn - Citizenship Place of Birth D 11. Iyl'lI V J► Street Address of Establishment 12. Does the establishment include a patio area? ,0 YES ❑ NO (if yes, please attach a schematic of patio area) 13. Will this establishment be selling on Sunday? OYES ❑ NO 14. List Owners of building or premises to be licensed: 15. List all partners, officers or directors, shareholders (and number of shares each member holds), if corporation: Name Address Date of Birth r �;•: � ti0 i 0 r ZU21 16. Prior experience in this type of business: 10 -�c, �P�Pf�t� ��• tio� F'Fll "tea b i t� 1 t� tvtPrN `W Iq' 17. Present ownership in any other liquor establishment:., 00 _ 18. Present ownership in any other restaurant or food business: D 19. Three Business References: 1. 2. V �LN -ChIfTnT _J 3. K, U LTJ t2' °l uL83 20. — — — Corporate or Partnership Title S 21. Q 21? SlA/1 Corporate or Partnership Address 22. If this is a transfer application give name, address, of person(s), partnership or corporation holding license for the past year: Name Address 23. Who owns the bar/tavern fixtures?� c-rr;y►-�''[1US� LL�/ ou a Minnesota resident? YES ❑ NO U IA 24. Are y From To 25. Residential Address for the past five (5) years:'100 yk 26: Three personal references: Name Address Phone 1. � �UI,�SU 2. = l N` -COMB M S J� -� l W� 27. Employment for the past five years: Name of Employ 2.VI�AVTAI�G��C 3. 28. Any convictions other than minor traffic: ❑ YES �NO (if yes, please explain in detail) Offense: Conviction Date: _ ^ Offense: Conviction Date:_ Offense: __ _Conviction Date: _ Phone S"� 29. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 30. This application must be accompanied by State of Minnesota Restaurant License. 31. This application must be accompanied by a certificate of insurance providing for liquor liability coverage. 32. Applicant, and his associates in this application, will strictly comply with all the laws of the State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality; and I hereby certify that I have read the foregoing questions and that the answers to said questions are true of my own knowledge. I further understand that an investigation fee not to exceed$500.00 shall be charged an application by the city or county if the investigation is required outside the state. I further understand the ordinances of the City of Hutchinson regarding the operation of on -sale liquor licenses and agree to abide by them. YAI��4S1,ture of Applicant Da e Subscribed and sworn to before me this -zlay of , 20,"4. Notary Public My Commission expires: 1- 31 S. A sra.ko NOTARY PUBLIC • IBINIESOTA „j I CoW ESP. JM�.31.7026 LIQUOR ESTABLISHMENT Ordinance 112.019 requires that the manager of the establishment be "a natural person who is a resident of the City". Please complete and sign the following confirming the above. Establishment Information S Establishment Name �, S r Ifi�CCLC11Ns �� Establishment Address City Information Owner/Corporate Name Owner/Corporate Address City Information ,-A15 Ajv, �A--SO Manager Address Phone Number vt� 6 State Zip Phone Number RAJ 5 State Zip (4 9qC)— 9ra6 Phone Number City State Zip I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. r r� ASignature of owner auth officer of esta lis men, Date FLANK-1 ACORO� CERTIFICATE OF LIABILITY INSURANCE DAM (MM/2021Y) 04 �. /15/021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer riclhts to the certificate holder in lieu of such endorsements . 320-587-2674 CO ACT Scott Decker PRODUCER PHONE FAX 320-587-1174 Citizens Insurance Agency �._.. 320-587-2674 WC. Not: PO Box 339 102 Main Street S Hutchinson, MN 55350 Scott Decker INSURED Flank Steak House LLC PO Box 217 Silver Lake, MN 56381 F: Insurance THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURI INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBE EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS ISR ADDL 5UBR POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE Am Ea COMMERCIAL GENERAL LIABILITY CLAIMS-MADEEl OCCUR X X BUSINESSOWNERS BP27619 04/16/2021 04/16/2022 L AGGREGATE LIMIT APPLIES PER: POLICY ❑ jEET LOC AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOSSyy AUTOS ALITOS ONLY ONLY UMBRELLA LIAB OCCUR EXCESS UAB CLAIMS -MADE DIED I I RETENTION $ AND EMPLOYERS' LIAISILI I x Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N I A OFFICER/MEMBER EXCLUDED? If Yes, describe under 04/16/2021104/16/2022 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is requii R 4850 e�nu ■n iuvro. D NAMED ABOVE FOR THE POLICY PERIOD )OCUMENT WITH RESPECT TO WHICH THIS HEREIN IS SUBJECT TO ALL THE TERMS, LIMITS EACH OCCURRENCE 1,000,000 DAMAGE TO RENTED 1,000,000 MED EXP fAny one person 3 1,000 PERSONAL & ADV INJURY S 1,000,000 GENERALAGGREGATE S 2,000,000 PRODUCTS - COMP/OP AGG 21000,000 COMBINED SINGLE LIMIT BODILY INJURY Per rson BODILY INJURY Per accident PROPERTY DAMAGE Per accident EACH OCCURRENCE AGGREGATE PER I OTH- ER E.L. EACH ACCIDENT E.L.DISEASE-EA EMPLOYEE _ E.L. I EASE - P LICY LIMIT OCCUR 1,000,000 AGGREGATE 1,000,000 I ed) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICFr*ILL BE DELIVERED IN ACCORDANCE WITH THE POLICY5KVISION§f 1 CITY OF HUTCHINSON 111 HASSAN ST SE AUTHORIZED REPRESENTATIVE HUTCHINSON, MN 55350 Scott Decker ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD rui j CD c a C) W Z ui U, 0 to cf) Z 0� LU Ui ❑LCN cN ,Z ff p L 0 u7 [+M W U,) co Z 0 0 +i7 W Eft D �• _j Gsa U Q QJ ED Lf] LL1 C � j _ U) U) C 0 __ 0 N p EL LL m U)CZC } m J Z CD r Q _l[ im LE CV W iL I sU o 0 r o w i 7 C") _ < v � a °-_ �= m LL E c 4U) 4 H of .- � � © N �u !L!° W u' -a c3 Z 0 = 0 c m a 0 E 0 c� CV)m � o C%4 aQ � � cv � ¢m 0 J -.� m 0) :3 � c us LL 0 O N 0 X M N D Z M U) 0 _- U W U � LL! � F— ❑ C � - 0 ,? d En� W w Z)�" to zi LlCIO m ,h 7" c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution Giving Preliminary Approval for the Issuance of the City's General Obligation Capital Agenda Item: Improvement Plan Bonds Not to Exceed $16,000,000 and Adopting a Capital Improvement Plan for CIP Bonds in 2021 through 2025 Department: Finance LICENSE SECTION Meeting Date: 5/11/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Nick Anhut Reviewed by Staff ❑� Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Nick Anhut, from Ehlers Public Finance Advisors, will present information to city council regarding the issuance of General Obligation Capital Improvement Bonds to finance the costs of the new police facility. After closing the public hearing, Council will be asked to approve resolution #15309. The resolution provides preliminary approval for issuing the GO CIP Bonds in an amount not to exceed $16,000,000 and adopts a Capital Improvement Plan for the CIP Bonds in 2021 through 2025. Approval of this resolution will start the 30-day reverse referendum period. The information provided includes 25-year and 30-year debt repayment scenarios. At this point we are not determining the final amount of bonding or the term of the debt. We will come back to council after the expiration of the 30-day reverse referendum period to finalize our debt issuance, which will include our G.O. Special Assessment Improvement Bonds and G.O. Tax Abatement Bonds in addition to the G.O. CIP Bonds. BOARD ACTION REQUESTED: Approve Resolution #15309 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A May 11, 2021 FIVE - YEAR CAPITAL IMPROVEMENT PLAN FOR ISSUANCE OF GENERAL OBLIGATION CIP BONDS: HUTCHINSON A CITY ON PU A POSE_ 2021 - 2025 %EHLERS ft LEADERS IN PUBLIC FINANCE Prepared by: Ehlers 3060 Centre Pointe Drive Roseville, Minnesota 55113 BUILDING COMMUNITIES. IT'S WHAT WE DO. I. INTRODUCTION 2 II. PURPOSE 2 III. PLANNING PROCESS 3 IV. PROJECT SUMMARY 4 V. FINANCING 7 VI. PLAN CONTINUATION 9 APPENDIX A: PROJECT COSTS 10 APPENDIX B: FINANCING SOURCES & USES 11 City of Hutchinson, MN Five -Year Capital Improvement Plan for Bond Issuance I. INTRODUCTION In 2003, the Minnesota State Legislature adopted a statute (Section 475.521, referred to herein as the "CIP Act") that allows cities to issue municipal bonds under a capital improvement plan without the referendum requirement (except for the so-called "reverse referendum" described below). The CIP Act applies to specific capital improvements for the purposes of city halls, public works, and public safety facilities. The 2005 Legislature added towns to the meaning of a municipality, as well as libraries and town halls to the meaning of a capital improvement under the CIP Act. Throughout this plan, the term "Capital Improvement" refers only to those improvements identified in the CIP Act, as summarized above. Capital expenditures for other public improvements in the City of Hutchinson, Minnesota (the "City) are identified in the City's Capital Improvement Plan reviewed annually as part of the City Council's annual budgeting process and are not governed by this plan. II. PURPOSE A Capital Improvement as defined in the CIP Act is a major expenditure of municipal funds for the acquisition or betterment to public lands, buildings, or other improvements used as a city hall, town hall, library, public safety, or public works facility, any of which have a useful life of 5 years or more. For the purposes of the CIP Act, Capital Improvements do not include light rail transit or related activities, parks, road/bridges, administrative buildings other than a city or town hall, or land for those facilities. The Capital Improvements are intended to be financed, at least in part by the issuance of General Obligation CIP Bonds. A Capital Improvement Plan ("CIP"), as identified by the CIP Act is a document designed to anticipate Capital Improvement expenditures and bonding over at least a five-year period so that they may be acquired, constructed and/or installed in a cost-effective and efficient manner. The CIP must set forth the estimated schedule, timing, and details of specific Capital Improvements by year, together with the estimated cost, need for improvement, and sources of revenue to pay for the improvement and its bonds. City of Hutchinson, MN Five -Year Capital Improvement Plan for Bond Issuance 2 The City believes the capital improvement process is an important element of responsible fiscal management and engages in review an updated 5-year plan for city-wide capital expenditures annually as part of its annual budgeting process. Major capital expenditures can be anticipated and coordinated so as to minimize potentially adverse financial impacts caused by the timing and magnitude of capital outlays. As potential expenditures are reviewed, the City considers the benefits, costs, alternatives and impact on operating expenditures. This coordination of capital expenditures is important to the City in achieving its goals of adequate physical assets and sound fiscal management. To offset financially difficult times, good planning is essential for the wise use of limited financial resources. III. PLANNING PROCESS The City Council annually reviews its capital expenditures according to their priority, fiscal impact, and available funding as part of its budgeting process. The City assembles the specific capital expenditures to be undertaken within the next five years. The City Council prepares a plan based on the available funding sources. From this information, a preliminary plan is prepared for public discussion from citizens and other governmental units. Changes are made based on that input, and a final plan is established. The most recent City plan was approved December 22, 2020. Over the life of the plan, once the funding becomes available the specific capital expenditures can be made as part of individual project approvals. In subsequent years, the process is repeated as expenditures are completed and new needs arise. If the plan calls for general obligation bonds to finance certain Capital Improvements (referred to herein as "CIP Bonds"), the City Council must follow an additional set of procedures. The City must adopt a CIP specifically for those Capital Improvements and address various factors identified within the CIP Act. This CIP is designed to supplement the City's established process. The Council must hold a public hearing regarding issuance of the CIP Bonds to obtain public comment on the matter. Notice of such hearing must be published in the official newspaper of the municipality at least 14, but not more than 28 days prior City of Hutchinson, MN Five -Year Capital Improvement Plan for Bond Issuance 3 to the date of the public hearing. In addition, the notice may be posted on the City's official web site. The Council must approve the sale of CIP Bonds by a 3/5ths vote of its membership. However, issuance of CIP Bonds is also subject to reverse referendum: if a petition is signed by voters equal to at least five percent of the votes cast in the City in last general election and is filed with the City Clerk within 30 days after the public hearing regarding the CIP Bonds, the CIP Bonds may not be issued unless approved by a majority of voters voting on the question of issuing the obligations. Further, the maximum debt service in any year on all outstanding CIP Bonds is 0.16% of the estimated market value of property in the city, using the market value for the taxes -payable year in which the bonds are issued. After the CIP has been approved and general obligation bonds have been authorized, the City works with its municipal advisor to prepare a bond sale and repayment schedule. Assuming no petition for a referendum is filed, the bonds are sold in conjunction with the timing of the applicable project. When proceeds from the sale of one or more bond issues (and any other identified revenue sources) become available, prior qualifying expenditures for specified Capital Improvements can be reimbursed and new expenditures made. IV. PROJECT SUMMARY The expenditures to be undertaken with this CIP for the years 2021 to 2025 are limited to those listed in Appendix A. All other foreseeable capital expenditures within the City government will come through other means as identified within the City's annual budgeting process. CIP Factors The CIP Act requires the City Council to consider eight factors in preparing the CIP and authorizing general obligation bonds: 1. Condition of the City's existing infrastructure, including projected need for repair or replacement. 2. Likely demand for the improvement(s). 3. Estimated cost of the improvement(s). City of Hutchinson, MN Five -Year Capital Improvement Plan for Bond Issuance 4 4. Available public resources. S. Level of overlapping debt in the City. 6. Relative benefits and costs of alternative uses of funds. 7. Operating costs of the proposed improvement(s). 8. Alternatives for providing services most efficiently through shared facilities with other cities or local governments. The City has considered the eight points as they relate to the projects identified for the issuance of CIP Bonds. The findings are as follows: Conditions of City Infrastructure and Need for the Project The City regularly updates its city-wide facility space needs to identify specific facility needs to be addressed. The City contracted with Wold Architects and Engineers as a design team to analyze the current and future needs of a local Police Station facility. The City began looking at options for future facility needs in 2017 anticipating outgrowing the space of its current facility. A remodel of the existing department space, which was constructed in 1989, was not deemed preferable as it would not put the department in a position to address future needs. The existing facility no longer meets the needs of the department's day -to day service operations. The City's police department is currently spread out across multiple buildings and the new facility will provide the opportunity to consolidate and increase cooperation among the department. The facility will feature an expanded lobby and connections among interview and safe rooms, administration/records, and patrol and investigations sections. Demand for the Project As part of its process, the City investigated short- and long-term plans to design a facility that can accommodate the City's current and future facility needs. It has determined the department needs additional space to accommodate organizational growth beyond 20 years. The proposed construction will also provide nearly double the current fleet maintenance space to provide adequate protection and security to store the City's City of Hutchinson, MN Five -Year Capital Improvement Plan for Bond Issuance 5 vehicles. The department believes its current vehicle and technology needs have outgrown existing space. Estimated Cost of the Project The Police Facility project is preliminarily estimated to cost up to $16,000,000 inclusive of site acquisition, demolition, construction and soft costs. Construction contracts are anticipated to be bid for award in June, 2021. The final bonding amount, not to exceed $16,000,000, may be spread over one or more bond issues and includes estimated financing costs. Each bond issue will be subject to City Council approval after contracts are approved for the project. Availability of Public Resources The City has identified the project is to be funded primarily by the proceeds of general obligation bonds, but may also be supplemented by other available capital resources on hand. Given the size of the project, debt is necessary to provide for the costs and preserve necessary operating resources for the City. The debt will be issued in accordance with the City's debt management guidelines and debt service payments will be structured to fit within the City's projections for its long-term financial plans. The City intends to utilize a dedicated property tax levy to repay the bonds. Projected debt service and annual levy amounts at the not to exceed $16,000,000 bonding amount are identified in Appendix B. Level of Overlaooinq Debt McCleod County 42,880,198 28.32% 25,856,416 7,323,068 I.S.D.423 18,589,744 65.33% 72,365,000 47,275,561 City of Hutchinson Share of Overlapping Debt 54,598,629 City of Hutchinson, MN Five -Year Capital Improvement Plan for Bond Issuance Relative Costs and Benefits of Alternative Uses of the Funds The space limitations within the current facilities, their age, the desire for increased operational efficiencies drive the need for a new facility which make this project necessary for the City. The project has been included within in the City's long-term financial plans and past capital improvement programs. There are no significant alternatives anticipated for the funds designated for this project. Operating Costs of the Proposed Improvements The current department is spread across multiple locations and existing space is subject to repair. The City estimates significant investments are necessary to address the current needs and to increase security for vehicles. The city anticipates that simply addressing maintenance and replacement costs as they are incurred will not provide adequate longevity at the existing sites and do not provide for future department needs. Moving forward with a new facility will provide the space and functionality necessary to consolidate department into one space to sustain and grow operations for more than 20 years. The project will extend facility life and significant repairs would not be necessary for several decades. The new facilities will also provide many efficiencies making the department more effective such as adequate room for current and future operations and cooperation. Options for Shared Facilities with Other Cities or Local Government The City will also move its DMV to the new site in order to improve security and preempt the cost of future technology upgrades. The facility will be strategically located to provide the quick response necessary for the community as a whole. As part of the project, adjacent road construction will also accommodate city vehicle traffic on the new building's east side and improve access to neighboring properties. V. FINANCING The total amount of requested expenditures under this CIP is up to $16,000,000. If these expenditures are to be funded, that amount of City of Hutchinson, MN Five -Year Capital Improvement Plan for Bond Issuance 7 money is anticipated to be generated through the sale of general obligation capital improvement plan bonds and/or existing reserves within the identified five-year period. The anticipated bond sizing is based upon funding the estimated site acquisition, demolition, construction and soft costs identified for the project, plus estimated issuance costs and contingency. Current estimates of size and repayment of the CIP Bonds under consideration is shown in Appendix B. In financing the CIP, two significant statutory limitations apply: 1. Under Chapter 475, with few exceptions, cities cannot incur debt in excess of 3% of the assessor's estimated market value (EMV) for the city. The City's Pay 2021 EMV is $1,103,492,500. As noted in the table below, the City's debt subject to this requirement, including the proposed CIP Bonds, is within the required threshold: Assessor's Estimated Market Value 1,103,492,500 Multiply by 3% 0.03 Statutory Debt Limit 33,104,775 Less: Existing Debt Subject to the Limit (55,000) Less: Maximum Proposed CIP Bond Issue(s) (16,000,000) Unused Debt Limit 17,049,775 2. A separate limitation under the CIP Act is that, without referendum, the total amount of principal and interest in any single year payable on all CIP Bonds issued by the City cannot exceed 0.16% of the total estimated market value in the municipality. In the City, that maximum annual debt service amount is $1,765,588 for the 2020/21 tax year ($1,103,492,500 x .0016). The highest annual principal and interest payments on the bonds proposed to be issued under this CIP are estimated to be approximately $851,400. As such, debt service on the CIP Bonds will be within the annual limits under the CIP Act. City of Hutchinson, MN Five -Year Capital Improvement Plan for Bond Issuance 8 Assessor's Estimated Market Value 1,103,492,500 Multiply by 0.16% 0.0016 CIP Act Debt Service Limit 1,765,588 Less: Existing Debt Service Subject to the Limit 0 Less: Proposed Maximum CIP Bond Issue (851,400 Unused Debt Service Limit 914,188 VI. PLAN CONTINUATION This CIP should be reviewed as needed by the City Council using the process outlined in this document. Through annual amendment, the City Council reviews proposed expenditures, makes priority decisions, and seeks funding for those expenditures it deems necessary for the City. If deemed appropriate, the Council should prepare an update to this CIP to be used in public proceedings for future CIP Bond issuance. City of Hutchinson, MN Five -Year Capital Improvement Plan for Bond Issuance 9 APPENDIX A Plan Project Costs: The plan includes capital expenditures of approximately $16,000,000 for the City's Police Facility project which is to be funded with up to $16,000,000 in bond proceeds. The following projects are currently identified within the 2021 to 2025 timeframe. Future facility projects beyond 2021 are included for planning purposes only. A plan identifying the sources of funds, including issuance of bonds, for these projects will be considered in the future under separate proceedings. 2021 Police Facility $ 16,000,000 2022 None Anticipated $ - 2023 None Anticipated $ - 2024 None Anticipated $ - 2025 None Anticipated $ - TOTAL $ 16,000,000 Proposed CIP Bond Issues: 2021 $ 8,500,000 2022 $ 7,500,000 2023 $ - 2024 $ - 2025 $ - TOTAL $ 16,000,000 City of Hutchinson, MN Five -Year Capital Improvement Plan for Bond Issuance APPENDIX B Proposed 2021 CIP Bond Issues: Hutchinson, Minnesota $16,000,000 General Obligation CIP Bonds, Series 2021A & 2022A Issue Summary 25 Year Repayment Total Issue Sources And Uses Dated 08/01/2021 1 Delivered 08/01/2021 Series 2021A Series 2022A Issue Summary Sources Of Funds Par Amount of Bonds $8,500,000.00 $7,500,000.00 $16,000,000.00 Total Sources $8,500,000.00 $7,500,000.00 $16,000,000.00 Uses Of Funds Total Underwriter's Discount (1.000%) 85,000.00 75,000.00 160,000.00 Costs of Issuance 75, 000.00 73, 000.00 148, 000.00 Deposit to Project Fund 8,340,000.00 7,352,000.00 15,692,000.00 Total Uses $8,500,000.00 $7,500,000.00 $16,000,000.00 City of Hutchinson, MN Five -Year Capital Improvement Plan for Bond Issuance Combined Debt Service Schedule - 25 Year Repayment Option Blended 105% Levy Date Principal Coupon Interest Total P+I Calculation 02/01 /2022 - - - - - 02/01/2023 465,000.00 0.606% 382,980.00 847,980.00 890,379.00 02/01/2024 540,000.00 0.696% 309,045.00 849,045.00 891,497.25 02/01/2025 545,000.00 0.773% 305,285.00 850,285.00 892,799.25 02/01/2026 545,000.00 0.973% 301,070.00 846,070.00 888,373.50 02/01/2027 550,000.00 1.073% 295,765.00 845,765.00 888,053.25 02/01/2028 560,000.00 1.246% 289,862.50 849,862.50 892,355.63 02/01/2029 565,000.00 1.373% 282,882.50 847,882.50 890,276.63 02/01/2030 570,000.00 1.446% 275,122.50 845,122.50 887,378.63 02/01/2031 580,000.00 1.597% 266,877.50 846,877.50 889,221.38 02/01/2032 590,000.00 1.723% 257,617.50 847,617.50 889,998.38 02/01/2033 600,000.00 1.800% 247,450.00 847,450.00 889,822.50 02/01/2034 610,000.00 1.877% 236,650.00 846,650.00 888,982.50 02/01/2035 620,000.00 1.977% 225,202.50 845,202.50 887,462.63 02/01/2036 635,000.00 2.050% 212,947.50 847,947.50 890,344.88 02/01/2037 645,000.00 2.100% 199,930.00 844,930.00 887,176.50 02/01/2038 665,000.00 2.150% 186,385.00 851,385.00 893,954.25 02/01/2039 675,000.00 2.253% 172,087.50 847,087.50 889,441.88 02/01/2040 690,000.00 2.354% 156,877.50 846,877.50 889,221.38 02/01/2041 710,000.00 2.454% 140,637.50 850,637.50 893,169.38 02/01/2042 725,000.00 2.527% 123,217.50 848,217.50 890,628.38 02/01/2043 740,000.00 2.577% 104,900.00 844,900.00 887,145.00 02/01/2044 760,000.00 2.627% 85,832.50 845,832.50 888,124.13 02/01/2045 785,000.00 2.677% 65,870.00 850,870.00 893,413.50 02/01/2046 805,000.00 2.727% 44,857.50 849,857.50 892,350.38 02/01/2047 825,000.00 2.777% 22,907.50 847,907.50 890,302.88 Total $16,000,000.00 - $5,192,260.00 $21,192,260.00 $22,251,873.00 City of Hutchinson, MN Five -Year Capital Improvement Plan for Bond Issuance 12 Combined Debt Service Schedule - 30 Year Repayment Option Blended 105% Levy Date Principal Coupon Interest Total P+I Calculation 02/01 /2022 - - - - - 02/01/2023 345,000.00 0.611% 422,676.88 767,676.88 806,060.72 02/01/2024 420,000.00 0.696% 341,700.00 761,700.00 799,785.00 02/01/2025 425,000.00 0.774% 338,775.00 763,775.00 801,963.75 02/01/2026 430,000.00 0.973% 335,487.50 765,487.50 803,761.88 02/01/2027 430,000.00 1.073% 331,302.50 761,302.50 799,367.63 02/01/2028 440,000.00 1.247% 326,687.50 766,687.50 805,021.88 02/01/2029 440,000.00 1.373% 321,202.50 761,202.50 799,262.63 02/01 /2030 450,000.00 1.447% 315,160.00 765,160.00 803,418.00 02/01/2031 455,000.00 1.596% 308,650.00 763,650.00 801,832.50 02/01/2032 460,000.00 1.723% 301,387.50 761,387.50 799,456.88 02/01/2033 470,000.00 1.800% 293,460.00 763,460.00 801,633.00 02/01/2034 480,000.00 1.877% 285,000.00 765,000.00 803,250.00 02/01/2035 485,000.00 1.977% 275,992.50 760,992.50 799,042.13 02/01/2036 495,000.00 2.050% 266,405.00 761,405.00 799,475.25 02/01/2037 505,000.00 2.100% 256,257.50 761,257.50 799,320.38 02/01/2038 515,000.00 2.150% 245,652.50 760,652.50 798,685.13 02/01/2039 525,000.00 2.253% 234,580.00 759,580.00 797,559.00 02/01/2040 540,000.00 2.354% 222,750.00 762,750.00 800,887.50 02/01/2041 555,000.00 2.453% 210,040.00 765,040.00 803,292.00 02/01/2042 570,000.00 2.527% 196,425.00 766,425.00 804,746.25 02/01/2043 580,000.00 2.577% 182,022.50 762,022.50 800,123.63 02/01/2044 600,000.00 2.627% 167,077.50 767,077.50 805,431.38 02/01/2045 610,000.00 2.677% 151,317.50 761,317.50 799,383.38 02/01/2046 625,000.00 2.727% 134,990.00 759,990.00 797,989.50 02/01/2047 645,000.00 2.777% 117,947.50 762,947.50 801,094.88 02/01/2048 665,000.00 2.803% 100,037.50 765,037.50 803,289.38 02/01/2049 680,000.00 2.827% 81,395.00 761,395.00 799,464.75 02/01/2050 700,000.00 2.854% 62,172.50 762,172.50 800,281.13 02/01/2051 720,000.00 2.877% 42,197.50 762,197.50 800,307.38 02/01/2052 740,000.00 2.903% 21,485.00 761,485.00 799,559.25 Total $16,000,000.00 - $6,890,234.38 $22,890,234.38 $24,034,746.10 City of Hutchinson, MN Five -Year Capital Improvement Plan for Bond Issuance 13 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA HELD: May 11, 2021 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hutchinson, Minnesota, was duly called and held at the City Hall in Hutchinson, Minnesota on Tuesday the 11th day of May, 2021 at 5:30 p.m. for the purpose, in part, of giving preliminary approval to the issuance of general obligation capital improvement plan bonds and adopting the capital improvement plan. The following members were present: and the following were absent: Member adoption: introduced the following resolution and moved its RESOLUTION 15309 GIVING PRELIMINARY APPROVAL FOR THE ISSUANCE OF THE CITY'S GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS IN AN AMOUNT NOT TO EXCEED $16,000,000 AND ADOPTING A CAPITAL IMPROVEMENT PLAN FOR CIP BONDS 1N 2021 THROUGH 2O25 A. WHEREAS, the City Council of the City of Hutchinson, Minnesota (the "City') proposes to adopt the City's Capital Improvement Plan (the "Plan") and to issue its general obligation capital improvement plan bonds (the "Bonds") as described in the Plan for the purpose of financing projects described in the Plan, including but not limited to the development of a new police facility (the "Improvement"); and B. WHEREAS, the City has caused notice of the public hearing on the intention to issue the Bonds and on the proposed adoption of the Plan to be published pursuant to and in accordance with Minnesota Statutes, Section 475.521; and C. WHEREAS, a public hearing on the intention to issue the Bonds and on the proposed Plan has been held on this date, following published notice of the hearing as required by law; and D. WHEREAS, in approving the Plan, the City Council considered for each improvement and for the overall Plan: 1 Condition of existing infrastructure, including the projected need for repair and replacement; 2 The likely demand for the improvement; 3 Estimated cost of the improvement; 4 Available public resources; 5 Level of overlapping debt in the City; 6 Relative benefits and costs of alternative uses of the funds; 7 Operating costs of the proposed improvements; and 8 Alternatives for providing services more efficiently through shared facilities with other local governmental units; and E. WHEREAS, the City Council has determined that the issuance of the Bonds is the best way to finance the capital improvements described in the Plan as authorized under Minnesota Statutes, Section 475.521. NOW, THEREFOR, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. The Plan is hereby in all respects approved. 2_ The staff and consultants of the City are hereby authorized to do all other things and take all other actions as may be necessary or appropriate to carry out the Plan in accordance with any applicable laws and regulations. 3. The City gives preliminary approval to issuance of the Bonds in the maximum principal amount of $16,000,000-in one or more series, provided that if a petition requesting a vote on issuance of the Bonds, signed by voters equal to five percent of the votes cast in the last general election, is filed with City Clerk by June 10, 2021, the City may issue the Bonds only after obtaining approval of a majority of voters voting on the question at an election. The motion for the adoption of the foregoing resolution was duly seconded by Member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. STATE OF MINNESOTA COUNTY OF MCLEOD CITY OF HUTCHINSON I, the undersigned, being duly qualified and Clerk of the City of Hutchinson, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes with the original minutes of a meeting of the City Council of said City, on May 11, 2021, duly called and held on the date therein indicated, which are on file and of record in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to a resolution giving preliminary approval for the issuance of the City's general obligation capital improvement plan bonds and adopting the City's capital improvement plan therefor. WITNESS my hand this day of May, 2021. City Clerk PRC�' h Annual Report 2020 Hutchinson City Council May 11, 2021 ppRCEE hutchi n PRCE Brochures Hutchinson1 1 1 2020 uLap u 1 Mry f �SrAY Winter/Spring CONNECTED' Z What's tDSl& �� .w..nww�o�Pmemm Aquanes Youth Rvgrams Adult RPgrayss E— cn Baseball SvkbaN �Rt1�', 9 u Pun at the Lib.— �� xutclgrce�d6nNcnnwmm�.ue aRaM��-r- • a.., provdsjpwrter Hutchinson Health ofPRCE r x�mmiar„M,a• programming Winter/Spring 2020 Summer 2020- digital only M PR,C�Ix�p AS Proprammiey/-opens PRCE �\ will be postlnp al c ties nlstlaumen[r Tnesetm i ape nks Meep ope " B nor s o ei,pPNa �r r� nor re Ih. hIIZnenpeU IorBNe STAY CONNECTED: CE Monday PR RMa1ce:a.M pm M • xataroraa���nN�n�,aema.w Fall 2020- digital only ppRCEE hutchi n Parks and Natural Resources Mowing Equip Maintenance 1277. Winter Functions 1096, 691 Athletic Fields 935, 5% Natural Resources 1292, 7% Forestry Operations 66! Put Total Park Hours 18601 hours 494, 3% Paid Time Off 2256, 12% General Maintenance 5954, 32% n istration/Trai ni ng/Meeti ngs 1892, 10% ppRCEE hutchi n ISD 423 Functions 851 hours Snow Mowing 79' 9% 340, 40% Parks and Natural Resources Athletic Fields 130, 15% Forestry 30, 4% Landscaping 163, 19% General Maintenance 109, 13% Hutchinson Utilities 308 hours Landscaping Mowing 84, 27% 119, 39% General Maintenance Forestry 52, 17% 53, 17% Mowing & Weedwhipping 2736 hours City Parks/Boulevarc 2277, 83% Utilities 119,491 School District 340, 13% pRCE hutchi n Parks and Natural Resources ❑ Additional park restroom cleaning protocols. ❑ Shelters available only for reservations only. C Campground opened June 1 st (4 weeks later than usual). ❑ No River Rentals. ❑ Seasonal crew was cut in half for the year. ❑ Two full time Parks Maintenance Operators hired during 2020 (1 new position, 1 vacant position). ppRCEE hutchi n I Parks and Natural Resources Park projects were still able to be completed during 2020: ❑ General Site Improvements ❑ Athletic Field/Court Maintenance ❑ Landscaping ❑ Forestry/Natural Resources ❑ Hutchinson Leadership Institute Projects IRM Ot'c EEhi n Burich Arena New Zamboni - Burich Family donation helped move up the replacement of the 2000 model. All LED lighting throughout the facility, except over the ice sheets. Design work for East Rink roof and exterior side wall improvements - project spring 2022. HVAC upgrades in the East Rink. Ot'c EEhi n Burich Arena 6 week pause (November -December) Extended ice time into the spring No PRCE/HFSA Ice Show in 2020 PT Facility Maintenance Technician Position - vacant pCE hutRchi n Burich Arena Ice Time Report 2016 - 2020 Comparison 800 700 600 500 0 0 x 6 400 `m a 0 300 z N N pCE hutRchi n Recreation Center/ Aquatic Center ❑ Upgrades to the Recreation Center ❑New brick fagade ❑Exterior roof ❑Interior roof ❑Gymnasium LED lighting ❑Interior painting of gymnasium ❑Underground work ❑Gutters and downspouts Due to COVID-19 restrictions and guidelines, the Hutchinson Aquatic Center was closed summer 2020. No summer swim lesson program was offered. ppRCEE hutchi n Recreation Programs May - July 2020 Recreation staff were reassigned job duties due to COVID. Recreation staff helped out in the Parks Department (weeding, painting, staining, ball field maintenance, disinfecting park facilities). Increase in Pickleball- expanded usage from 4 courts to 6 courts at the Recreation Center. Increase in outdoor pickleball participation with new courts at Park Elementary. Summer programs did occur but were in an abbreviated fashion due to COVID constraints. No indoor playground at Recreation Center due to COVID. Added Fall Adult Softball program due to availability of fields. NEW Federal Law for Safe Sport Certification (background check, concussion training, safe sport training). ppRCEE hutchi n Recreation Youth Program Participation 2010, 2019, 2020 Comparison 400 350 300 295 300 275279 261 231 950 p 'Z00 216 200 E 0 A147501121 f J07 td� 95 E 00 75 z Z 50 0 0 0 Indoor Baseball Basketball Softball Flag Football Tackle Outdoor Girl's Soccer Football Soccer Volleyball Youth Participation ■ 2010 ■ 2019 ■ 2020 2010 =1846 2019= 1351 2020 = 772 ppRCEE hutchi n 60 70 60 N 50 E m 40 0 a 30 E Z 20 10 Recreation Adult Program Participation 2010, 2019, 2020 Comparison 61 40 33 32 26 34 30 21 1f6 4 15 9 9 9 166 0 0 0 Basketball SB-Co-Rec SB-Men's VB-Co-Rec VB-Men's VB-Women's VB-Sand Total Adult Teams 2010= 238 2019 = 120 2020 = 88 2010 2019 2020 ■ E C R, utc �n Community Education (ISD #423) ❑ School Year (July 1- June 30) ❑ Community Education Programs tracking to be the highest in years, but due to COVID shutdowns and restrictions it cancelled all programs and activities. Community Education Program Coordinator - six week lay off due to COVID-19 (May - mid June). July - August 2020 - resumed programs: 23 camps and activities offered and held within the COVID restrictions. ❑ Community Education was in charge of Child Care at Event Center ❑ District # 423 Facility Rentals (no rentals March -June) d[��� 33 265 • . 92,134�� 27 155 22, 122 - - - - -.� 14 55 2,059059 8 30 8,508 - • 9 23 5,627 �• 0 0 0 M = ppRCEE hutchi n Community Education (ISD #423) Middle School Level Activities Direct supervisor under District #423 Activities Director Passport to Parks Community Group (Southwest Initiative Foundation/Hutchinson Health) Hutchinson Adult Basic Education (ABE) Ridgewater College- Glacial Lakes Consortium Early Childhood Family Education (ECFE) West Elementary That's Community Ed! ppRCEE hutchi n I Event Center /Senior Center Adaptive Recreation 2020 was tracking to have one of the highest volume of rentals in years for the Hutchison Event Center. Due to COVID-19 restrictions, 225 bookings were cancelled. Following strict health guidelines, 174 rentals were held. Starting March 16t" Senior Center and Adaptive Recreation Programming were cancelled for the duration of 2020. The Event Center was the ISD #423 Childcare location, during hybrid model for the 2020-2021 school year. September- November the Event Center was set-up classroom style for over 60 children in grades K-5. During shelter in place time, staff spent a lot of time cleaning, organizing and updating the facility. RC utcki n PRCE Annual Report Questions?? Ew. RC utcki n Summer 2021 Hutchinson Aquatic Center w OgA p' ve��rrIV RC utcki n Summer 2021 Hutchinson Aquatic Center Hutchinson PRCE Staff look forward to a great summer at the Hutchinson Aquatic Center! RC utcki n Summer 2021 Hutchinson Aquatic Center Questions?? 7 t ANN REPORT 2020 02C) Li'iftlt•t��9zi�i;� + Whars Inside: Aquatics koutlt t4osTans _ AdnK Roffam r:cre Baseball Saab -An tan at the tlbrary hU[[hl(1�11 As Prgpa4*adp ofleaa, PRCE wM be Pos wo all Capra acwi- HHis this Hdcr9wM. Thaw Could Change as acgrtdes Im" g .wft Per Ow Gmrwr's er- 0e7. Tide was include a9 youth end ad" PFOWIC ang. PNaso now dw PRCE alko +� io q s haw Changed mr ow mymr 28Zd wasm STAY CONNECTED: • GAMELffle 3202344263 *ww.hultit*arprte.mm PRCE Offloo; Monday - Friday: *00 sa-4. 0Pan 9w Haat am St SW HUIWIh an Mh 553a0 3204117.2075 nuts p—Clef.nutchinsomm..as in• Hu[chnwn PRCE • Hutchhwn F—ft Aquatic Cw w Eu chin on r SUMMER 2020 Po9gas.........._....._......_......__.2 YculN7een TEatllSuaheil ..... _.... ......._...,.,. 6 You9UAdta Agwbcs ...._.....__, 7 Swimiay l- a ......_.._... Camps....e Youth _....._................ 9 Adidt AcarHes ..........__--12 Adult Basic Educawn ......-.... 12 STAY CONNECTED: • GAMFiWE 320234.4263 • * .hulisnsotptce.mm 'RCc r/�pn IP�E 11YC�fl1' Mondry- Friday No HanwVP st SW Hutchnwn M* 56350 320.547.2975 Hut,hp ..Qelhutehl—n.us Hutchkm PRCE .. Hulchnson Pam?y Aquatic Center yO11dS11y1Dnier Hutchinson Health of PRCT s 11ea1thP4rhu— ivrogri, 7 frog FALL 2020 Table of Contents Section 1 Park Operations Narrative................................................................................ pages 3-4 Park Operations Charts.................................................................................... pages 5-7 Section 2 BurichArena Narrative.................................................................................... pages 8-9 BurichArena Charts........................................................................................... page 10 Section 3 Recreation Center / Pool Narrative.............................................................. pages 11-12 Section 4 Recreation Narrative.................................................................................... pages 13-14 Youth & Adult Recreation Charts................................................................ pages 15-16 Section 5 Community Education Narrative................................................................. pages 17-21 Community Education Charts........................................................................... pages 22 Section 6 Event Center / Senior Center / Adaptive Recreation Narrative ................... pages 23-24 Event Center / Senior Center Charts...................................................................page 25 2 Department: Parks and Natural Resources Staff Responsible: Sara Witte, Parks Supervisor 2020 Accomplishments General Site Improvements: o Refurbished nine park benches with new wood and cement pads: Oddfellows, Tartan, Rotary and Elks Parks. o Added two park benches with cement pads around Linden storm water pond. o Rebuilt the existing commercially manufactured pieces of Skate Park equipment, along with demo of the homemade structure -replaced by $20k worth of new equipment. o Installation of new playground at Lions West Park. o Soldier statue (donated by the Kamrath Family) and paver walkway added into McLeod County Veterans Park. o Multiple log features replaced with treated lumber at Tartan Terrain Park. o Elks Park cement pads poured for ADA picnic table and bike racks. Installed additional park light on west end of playground. o Restroom floor improvements at Elks and Masonic/West River shower and shelter building. o Sandblasted and painted the 100-year-old cupola at Fireman's Park. o Safety wood playground fiber mulch added to various playground locations. o New flagpole and pad at Legion Park (project facilitated by Eagle Scout). o "Slapshot" sculpture added to front entrance of Burich Arena East. Athletic Field/Court Maintenance: o Straightened and replaced bulbs in outfield lights at Roberts Park. o VMF new outfield fencing- along with new flagpole in outfield (Eagle Scout project). o Sunshade erected at VFW Park to go over bleacher seating behind backstop. o Expanded North Park skating rink to accommodate for additional skaters -due to social distancing. Timers added to outdoor rink lights. o Moved and placed 200 yards of aglime to various ballfields late fall. Landscaping: o VMF entrance granite path and plants added behind, around flag display (Eagle Scout project). o Library Square south sidewalk bed renovation with help from Hutchinson Leadership Institute (HLI). o Police Memorial paver walkway completed off the Luce Line trail. o Middle School entire front parking lot area reseeded. New trees, shrubs and perennials were added. Remainder to be completed by HHS Landscaping classes spring 2021. Forestry/Natural Resources: o All 35+ acres of prairies mowed during the extended fall season. o 96 trees planted in various Parks with mostly forestry/park staff and one volunteer group. o Tree removals: 85 of mostly ash (DNR EAB diversification grant project). o Continued mowing walk paths in Middle School prairie for increased outdoor learning opportunities for West Elementary students. o Riverbank clearing in various parks along Crow River. o Late fall prairie burns conducted by HFD at Millerwood's Oak Savanna. Narrative "Pandemic-Coronavirus- CoVID 19" seemed to be a common theme of 2020 for most of us in our personal and professional lives. In the parks world things were different - yes, but the amount of usage we witnessed in our parks system was higher than ever. Due to so many unknowns of the CoVID 19 virus, we opted to bring in portable toilets to better serve some of park locations. This cut down on the staff labor hours needed for extra cleaning to ensure better sanitation in our shelters/restrooms. In a normal year, cleaning of restrooms was only done in the morning, with Police Department patrol locking them in the evenings. This year with guidance from federal and state agencies, it was suggested to add additional cleanings, which required additional staff hours. We were fortunate to get help of our fellow Recreation employees to assist with this function. The Recreation staff also helped with other daily maintenance tasks and general site improvements, such as needed maintenance on the wayfmding signage areas- including staining the wood posts and sealing the paver pads. We also only allowed closed shelters to be open by reservation only. The campground did not open until the June 1, which is four weeks later than usual. Due to the uncertainly of campground and facilities being potentially closed again, we only allowed reservations to be made a maximum of 6-8 weeks ahead. The nature of what we do by being outdoors still allowed us to complete almost all our 2020 project goals. During late winter months, we were able to work on the refurbishing of park benches to go into multiple park locations, along with rebuilding the commercial pieces of Tartan Skate Park. As spring arrived, one of the first projects completed was a new playground at Lions West Park. This upgrade was made possible from a donation by the local Lions Club. Another larger project was the addition of the "Solider" statue at McLeod County Veterans Park by the Kamrath Family. We were fortunate to have a Hutchinson Leadership Institute (HLI) small group participate in building of the paver walkway. HLI large group graduation project day happened in Library Square at the end of July with upgrades made to landscaping and paver walks into the south side of the park. Parks maintenance routes became more manageable with the addition of two new full time Parks Maintenance Operators- Andy Bentz in March and Trent Draeger (filled a vacant position) in October. Both come to the department with years of park experience. With the reduction of revenue and daily athletic field preparations, we cut our summer seasonal crew down to over half of what it is in a normal year. All seasonals that returned had worked the previous summer, so there was little training involved and they were able to hit the ground running. 2021 Goals • Eheim Park- walkway, Little Crow pad and hillside landscape renovation (HLI small group). (April) • Elks Park restroom renovations. (April) • Improvements made to Tartan Park (HLI small group). (May) • Oddfellows Park: new serving counter, tree planting, etc. (HLI large group) (May) • JC Womens neighborhood playground project. (July) • First time -host site for MN Pottery Festival at Masonic/West River Park. (July) • Rotary Park improvements: shelter painted, bench upgrades, landscaping around shelter and bathroom area (Sept.) • Fireman's Park memorial walk and shelter improvements. (Oct.) 4 Total Park Hours Mowing 2736, 15% Equip Maintenance 1277, 7% Winter Functions 1096, 6% Athletic Fields 935, 5% [natural Resources 1292, 7% Forestry Operations 669, 3% City Parks/Boulevards 2277, 83% Public Functions 494, 3% 18601 hours Paid Time Off 2256, 12% General Maintenance 5954, 32% Administration/Training/Meetings 1892, 10% Mowing & Weedwhipping 2736 hours Utilities 119, 4% School District 340, 13% 5 Administration 1788, 61% Non -Park Functions Holiday 544, 24% Comp time 311, 14% Sick 173,8 2936 hours Paid Time Off 2256 hours Training/Meetings 104, 3 % Public Functions 494, 17% River Rentals 0, 0% Warming House 550, 19% Personal Holiday 18, 1% Vacation 622, 27% Co-VID related 572, 25% Jury Duty 16, 1% 11 Mowing 340, 40% Landscaping 163, 19 % Landscaping 84, 27% General Maintenance 52, 17% ISD 423 Functions 851 hours Hutchinson Utilities 308 hours Snow 79, 9% Athletic Fields 130, 15% Forestry 30, 4% A Maintenance 109, 13% Forestry 53, 17% Mowing 119, 39% 7 Department: Burich Arena Staff Responsible: Mary Haugen Title: Facilities & Operations Manager 2020 Accomplishments ➢ Received the new Zamboni ice resurfacer The Burich family donation of $60,000 helped us move the scheduled replacement of our year 2000 model machine up one year. The new machine was delivered in early January. ➢ Completed replacement of existing fluorescent lighting throughout the east and west rinks. We now have all interior fixtures (except for the ice sheets) replaced with energy efficient LED lights. ➢ Worked with ISG Architects and Engineers on creating design, plans and specifications for east rink roof replacement, exterior sidewall improvements and upgraded HVAC. ➢ Began removal of north and south side landscaping at the east rink in preparation for construction project now scheduled for 2022. A Continued improvement of staffing patterns for building attendants. We operate two arenas with primarily seasonal staff. We hire and train good people and seek the experienced worker whenever possible. ➢ The Facilities Technicians continued to improve maintenance logs of building equipment and systems, including resurfacers, heating units/systems, and refrigeration systems. Narrative COVID has had a big impact on the usage of our ice sheets. We were not able to safely offer a summer ice program. This decision affected youth hockey players, high school hockey players, Hutchinson Figure Skating association and our PRCE learn to skate program. We were able to open again in late September, with many restrictions, guidelines and protocols. Our season was again interrupted in November by the Executive Order requiring facilities to be shut down for a 6 week pause. We were closed from November 19"' until January 4t'. Activities resumed, but with many restrictions. We have scheduled youth and high school games, allowing a maximum of 150 spectators for each event. We began offering public skating again in February. We are not able to offer our annual ice show due to restrictions. HFSA and PRCE will each offer a year-end skating event separately to help celebrate their skating seasons. We originally planned to replace the roof and improve the sidewalls (similar to the Recreation Center) in 2021. As we worked through the details of the project, we now understand that heating and ventilation concerns need to be addressed at the same time. In order to fund the entire project, the Facilities Committee has deferred the project to 2022. The conceptual construction plan from Stevens Engineering with an upper level concourse, west rink improvements such as permanent spectator seating, concrete refrigerated floor, and a common lobby area providing access to both sheets of ice continues to be a long term goal. We will work with ISG to create a plan for replacing existing east rink roof and upgrading exterior sidewalls, similar to Recreation Center project. This conceptual plan was an extension of the original study done by Stevens. This plan gives us a road map for the future, helping us to make decisions on future building improvements. We will continue to work with city staff, Hutchinson Hockey Association, and Hutchinson Figure Skating Association representatives to continue planning on how to accomplish this project 2021 Goals & Obiectives ➢ Through the city's Facility Committee, present information to the Mayor and City Council regarding the Burich Arena improvement project for east rink roof replacement, sidewall improvements and HVAC upgrades. ➢ We will replace existing fluorescent lighting in the east rink with energy efficient LED fixtures. This task will be included when the east rink roof is replaced. ➢ Work with the engineering department regarding parking lot replacement. This project was originally scheduled for 2025. Underground sewer work in the parking lot and the surrounding streets moved this project to 2021. ➢ Recruit and advertise for replacement of Facilities Technician. This position has been vacant since August of 2020. With facilities and activities scheduled to resume to full usage, we will need to have this position filled in spring of 2021. ➢ Complete the removal of east rink existing landscape materials. We are preparing for the construction project to begin in spring 2022. ➢ Continue to improve and nurture our partnership with HFSA. Participation numbers remain strong. PRCE continues to offer ISI (Ice Sports Industry), an opportunity for younger skaters, and HFSA offers a competitive program for the more experienced skater. The annual ice show is possible only with the city's support and volunteer help from HFSA. ➢ Continue long-term planning for major building system's component replacement. Work with the city's Facility Committee and Stevens Engineering to help prioritize major projects and purchases involved with the next phases of building improvements. ➢ Work with the Burich family and Hutchinson Hockey Association on funding for Burich Arena improvements. These groups have committed to contributing to the future improvements at the facility. ➢ Continue replacement of exterior light fixtures. East rink lamps have been replaced and we have 5 metal halide fixtures left on the west rink to complete the conversion to all LED. We are achieving our goals of energy savings, increased lighting levels and reduced maintenance expenses. 700 M E 500 0 x 0 400 E 0 z 300 200 100 L: Ice Time Report 2016 - 2020 Comparison Youth Hockey Figure Skating Summer Ice Boys HS Girls HS Open Skating Other Hockey Hockey Total Ice Time Hours 2016: 2,222 2017: 2,120 2018: 2,180 2019: 2,134 2020: 1,003 ■2016 ■2017 ■2018 ■ 2019 ■ 2020 Summer Ice 2016 - 2020 Comparison 200 0 150 x 0 100 55 50 38 - 3840 35. 338 �"" ( 6 9 G 4 z Q l I 1 — Figure Skating High School Private Rental Total Summer Ice Hours 2016=242 2017=248 2018=252 2019=252 2020=0 14$ 148 152 154 15 15 15 Youth Hockey PRCE 12016 02017 ■2018 .2019 ■ 2020 10 Department: Recreation Center/Aquatic Center Staff Responsible: Mary Haugen Title: Facilities & Operations Manager 2020 Accomplishments ➢ Worked with ISG and the general contractor, APX, to complete Recreation Center roofing and wall upgrade project. Exterior roof panels were installed as well as adding interior roof liner. Exterior wall steel panels were updated and new brick facade was installed over the existing concrete block. ➢ Through the Facilities Committee, the gymnasium lighting was replaced. As part of the roofing replacement project, the current fluorescent fixtures were upgraded to energy efficient LED lights. ➢ Utilized existing staff to complete interior preparation and painting of the Recreation Center gymnasium. As part of the roofing/sidewall project, the interior of the building has a whole new look. ➢ Continued training of our PRCE Facilities Technicians. These two positions are responsible for maintaining our equipment and facilities. With increased usage of Burich Arena, and the addition of the aquatic center, these positions are vital to properly maintaining our assets. ➢ Through the Recreation Programmer, pickle ball participation continued to grow. Purchased dedicated portable nets for exclusive use in the gym instead of sharing with Park Elementary tennis courts. Narrative Covid-19 forced the city council to decide to keep the aquatic center closed for summer 2020. The Minnesota Health of Department protocols that were needed to keep our staff and the public safe proved too difficult to instigate. In order to open, we need at least 15 staff in place and we would only be allowed to operate at 25% of capacity while working to keep swimmers socially distant. We were not able to offer swimming lessons to the public. In a normal summer, we are able to teach about 900 swimmers. The Recreation Center was able to open up again for activities in fall of 2020. This came to an end November 19, with the Executive Order requiring a 6 week pause. We opened up again with restrictions beginning January 5t". Working with the city's Facility Committee, designer ISG and general contractor APX, we oversaw the roofing replacement and sidewall improvement project at the Recreation Center. The project was bid in January 2020, construction began in April 2020, and continued through January 2021. The building now has a new roof, new exterior finish and will be a model for future improvements when it is time to re -do the exterior finishes at Burich Arena. We will work with the Minnesota Department of Health to re -open the aquatic center for summer 2021 and follow the updated rules and protocols for outdoor public pools prior to our projected opening in June. We will be part of Minnesota Recreation and Park 11 Association's efforts to gather information and present information to MDH and the governor's office regarding recommendations for safely re -opening. We will continue to hire, train, and coach quality seasonal employees. These front-line people are the faces that represent our department. We will reach out to former aquatic staff members and recruit and train new staff. We are hopeful that we will be able to reach our hiring goals after not being open in summer 2020. 2021 Goals & Obiectives ➢ Work with Minnesota Department of Health to re -open the aquatic center. MDH will update rules and protocols for outdoor public pools prior to our projected opening in June. ➢ Work with ISG and the general contractor, APX to complete Recreation Center roofing and side -wall upgrade project. The project is substantially complete. We have a number of smaller items left for APX to complete this spring before we close out the project. ➢ Recruit, hire and train American Red Cross Swimming staff to serve the outdoor pool, as well as teach our summer American Red Cross learn -to -swim program. Admissions duties will become part of lifeguard rotations, including patron check -in, tube wrangling, and water slide attendants. ➢ Continue to offer American Red Cross swimming lessons at Carlson Pool and the Aquatic Center. Pre-school lessons continue to grow as we make further use of our outdoor spaces. We will learn and follow American Red Cross and MDH guidelines as we work to re-establish our leam-to-swim program. ➢ Continue to work through the Facility Committee on future facility upgrades. ➢ Continue and refine maintenance policies and procedures for aquatic center operations. Work with maintenance team and summer aquatic staff to plan and respond to various water quality challenges. ➢ Recruit, hire, and train to fill empty position of Facilities Technician. This position has been vacant since August of 2020. ➢ Continue replacement of sidewalk light fixtures. We began to replace current fixtures with brighter, more energy efficient LED lamps. This will help keep our sidewalk and parking lot areas better lit. 12 Department: Recreation Staff Responsible: John McRaith Title: Recreation Services Coordinator 2020 Accomplishments • Pickleball Expansion: 2020 turned out to be a big year for growth in pickleball. With the new courts at Park Elementary, the numbers really grew over the summer. This resulted in the Recreation Center expanding from four to six courts in its facility. Pickleball is now scheduled five days a week along with private rentals on the side. • New Ballfield Facilities: Linden Park regained two fields this past summer which were designed for our youngest players. The fields featured 45-foot base distances which were perfect for our pre-school through second grades. Although COVID cut the season short, we were able to use the field for four weeks beginning in July. Tiger Ball: The Junior League Baseball Association agreed to combine their first and second grade baseball programs with our first and second grade girls' softball programs this past year. Since both programs play with a padded ball at that age, there was no obvious reason for separating boys and girls. By combining the programs, we provided the girls with greater access to coaches with a background in the sport and provide a more uniform experience for all the kids in the program. Although numbers were down due to concerns with the virus, we were able to put together a seven -team league that began play in July. Boys and girls will now separate at third grade when they begin playing in traveling leagues through their respective associations. Construction Project at the Recreation Center: We were concerned how the construction on the Recreation Center roof would affect our program schedule. As it turned out, this was the perfect year to do the remodeling since programming was shut down for much of the spring and summer. Since programming was halted, staff helped to pitch in and put a fresh coat of paint on the interior of the gym. This gave us a facility that looks new on the inside as well as the outside. Narrative Like everyone else, 2020 proved to be a very challenging year for our recreational programs. Just before our first major program was about to start, indoor soccer, we got word to shut down all programming. Recreation staff were redirected to the parks department and spent the next several months weeding, trimming, painting, and staining. We were able to resume activities in July and managed to put together a shortened summer season of adult and youth activities. Fall was almost normal except for a drop in participation due to virus concerns. That was followed by another stoppage in play around mid -November when volleyball and basketball were sidelined. We are looking forward to the potential to return back to more normal participation in 2021 with hopes pinned on rapid execution of the vaccination process. It will be interesting to see if participation returns to prior numbers or if taking a year off affects registration going forward. 13 2021 Goals • New Registration System: Our current registration system, MaxGalaxy, was bought out by our former provider Active Network. MaxGalaxy will become obsolete in October of 2021. This will require our department to install the new software and train staff. In addition, we will need to start from scratch to create a new database of all our customers. This will be about a four -month process beginning in late April with the plan to be online for fall registration beginning August 1st • Fall Softball: With COVID greatly affecting the past summer season of softball, we ran a fall league for the first time. We ended up with six men's teams and also had some girl's fastpitch in the mix. We are going to test the waters this fall to see if that was a one-year blip or an identified desire for future programming. • Safe Snort Certification: There is a new federal law requiring all adults that work with children to go through Safe Sport training. This is in addition to the concussion training that they were already required to take. It also involves a background check. The training is meant to prepare coaches to deal with a number of different issues that may come up in the course of a season and to watch for signs that a child may be suffering abuse when away from their activity. This new law will require additional funds to pay for the certifications and require an additional two hours of training for prospective coaches. New School Ballfields: The High.School constructed two new softball fields on their campus specifically for girl's fastpitch softball. We hope to incorporate them into our summer program for use as a fastpitch field and as a youth baseball field. While we lost one field to the construction taking place at West Elementary, they are replaced by these two fields which are far superior in quality. With these additions we should have no difficulty providing practice and game space for all of Hutchinson's youth teams. 14 r--% n LO O U') O N N s;ued'DEPBd;o jegwnN U O 0 O 7 o (0 O � O LL N Y U O (6 O O LL O) f0 LL 0 N O N a C) r O N ■ O O N Ln c O AWN ■� r- Q. M E O N O m N L Gs o ON L C ao N I OOD CD LO It M N O O sweel;o regwnN c cc m P N C N E O m y C N m i U i O U m m c m m cn U O U 00 m f0 O Y N O m O N O N _O O N O O N w II O N O N w eM N II O O N Department: Community Education (ISD 423) . That's Staff Responsible: Sharon Armstrong Community Ed! Title: Community Education Program Coordinator Data for 2019-2020 Fiscal Year 2019-2020 Accomplishments and Highlights: Summer Brochure (2019): Seven new youth activities offered, two cooking classes, Science, Nature, Sensory, Sudsy, and Imagination Camps Fall Brochure (2019): Six new activities offered — Five Adult and one Youth. Personal Goal Setting, Breaking Down Stressful Situations, Developing Resiliency, Introduction to Enneagram, and Living Your Personal Standards and Youth Musical Theatre Intensive Winter -Spring Brochure 24 020): Three new adult activities offered. — Enneagram and Relationships, Cooking for One or Two, and Master Cast Iron Cooking. March 2020 Community Education activities were cancelled for the remaining of fiscal year due to Covid-19 virus, a global pandemic Narrative Hutchinson Community Education offers year-round opportunities and resources to reach the needs of community members by providing � 7 instructional, educational, and engaging experiences. Instructors and coaches offer 4. activities in which they have knowledge, - - experience or a skill creating a positive impact in our community with an opportunity to grow as individuals. Community Education activities are held in Hutchinson Public Schools, the Recreation{ Center, park shelters, and local businesses. Programs started out strong offering over 150 activities and held over 100 activities during fall and early winter seasons. Then in March 2020 Covid-19, a new strain of coronavirus, was identified as a global pandemic. Minnesota experienced state-wide closures and stay home executive orders. This affected Community Education as activities were cancelled, resulting in revenue loss, added expenses in refund fees and a temporary layoff of the program coordinator from May 4-June 15. Upon returning to work in June, we successfully organized 23 camps and activities for youth modifying duration to be held in July and August and wrote preparedness plans, all following limits per Stay Safe MN Guidelines, MN Department of Education, Minnesota State High School League and Governor Walz's executive orders. Thank you to all our coaches and instructors for providing students an opportunity to safely participate in activities after four months staying at home. Community Education is required to submit an annual report to the Minnesota Department of Education (MDE) from school districts having a community education levy. Report period is July 1 to June 30 of the previous fiscal year. MDE changed information for data reporting to Programs Offered, Facilities and Highlights. This report is available to view at the Community Education office. 17 School Facility Rentals and Usage: Community Education coordinates rentals and usage of Hutchinson Public School facilities, fields, and parking lots through the online rSchoolToday Facilities Scheduler. This program provides real-time views of all activities in all buildings and locations within the district. It also shares data in real-time with rSchoolToday Athletic Scheduler. July 1, 2019 to June 30, 2020, rental and usage data reflects 59 groups submitted 501 permits estimating 219,875 participants. Rentals and usage were cancelled March — June, 2020 due to Covid-19. Facility Use by Building: Building Groups Permits Est. # of Participants High School 33 265 92,134 Middle School 27 138 92,122 Park Elementary 14 55 22,059 West Elementa 8 30 8,508 Fields -Outdoor Campus 9 23 5,627 Parking Lot 0 1 0 0, �vTC Middle School Activities (2003): Submitted by Thayne Johnson Middle School Activities opportunities are offered to students in grades 6, 7, and 8. They are Community Education funding and managed by the Activities Director in Hutchinson High School. Fall 2019 season, seven different activities were offered and 175 students participated. Winter 2020, five different activities offered and 87 students participated. Spring 2020 season was cancelled due to Covid-19. Passport to the Parks: Submitted by Angeline Kallhoff Passports to the Parks is a grass -roots volunteer effort that grew out of the Southwest Initiative Foundations', Grow Our Own initiative, in partnership with Hutchinson Health, Community Education, and numerous nonprofit organizations. Passports to the Parks sponsored a series of free events in 2019. Additional events were planned in 2020, but were cancelled because of Covid-19. As a committee, we felt the best way to reach the children of families we wanted to serve in McLeod County was to provide care packages to the family care providers. A Bag of Good Things was brought to more than 80 home -based day care providers in McLeod County. We thank our funding organizations, the Southwest Initiative Foundation and Hutchinson Health for supporting us as we salute your efforts with items in this bag. Together we are working to help our kids thrive and have a chance to reach theirfull potential. After distribution of care packages, the committee donated leftover reusable grocery bags to Common Cup, concluding Passports to the Parks. Hutchinson Adult Basic Education Submitted by Shari Brunes "� al�,`N Hutchinson Adult Basic Education (ABE) is located at Ridgewater College in room 145. Our mission is to provide cngage. Equip, Empower adults with educational opportunities to acquire and improve rjll a Ukes literacy skills in order to become self-sufficient and to participate effectively as productive workers, family members, and citizens. A certified teacher is in the room to meet the needs of learners four days a week. Our schedule includes both daytime and evening hours, and provides the opportunity for a total of 24 instructional hours weekly for students. Hutchinson ABE offers programming twelve months a year. We launched a new website in November 2019 at www.hutchadulted.edu 18 W This year has been anything but "normal". We stopped in -person classes on March 16, 2020, and have been working with students remotely. Our delivery system has been creative, flexible, and adaptive to student needs. Teachers were assigned a caseload of students and checked in with them regularly to assist with lessons, test scheduling, and academic guidance. We moved to a complete online delivery system, which has been a challenge for teachers and students. Teachers are to be commended for stepping up to these challenges and using their personal computers, cell phones, Wi-Fi, printers, and other office supplies to do their jobs. Classes are offered through Zoom, Google Classroom, and independent study plans are created for students working on distance learning. Many students are making academic progress, but remote instruction has been very difficult for our English language learners. One of our biggest struggles has been access to technology and Wi-Fi for our students. We received a generous $3,000 grant from the Burich Family Foundation last spring to purchase technology to lend to students. Currently, we have 5 iPads and 8 laptops with webcams that students may check out and use at home. This year, the state shifted the reporting year to match the federal reporting period. We used to report our academic year from May 1-April 30, but now report from July 1-June 30. Because of the significant changes due to the pandemic, the state has temporarily lifted academic testing requirements for students and will be using pre -pandemic contact hour data to calculate funding. We continue to build on relationships with groups in the community including the public library, employers, and community organizations. ABE is a valuable component to Hutchinson's Community Education program, meeting the needs of many individuals from the surrounding area by making them better family members, employees, and citizens. Shari Brunes manages the Hutchinson Adult Education program. Ann Trochlil serves as the Glacial Lakes ABE Consortium Program Manager. The Hutchinson teaching staff currently includes: Joyce Evenski, Barb Haugen, and Mary Horrocks. For the 2019-20 academic year (July 1, 2019 to June 30, 2020), 175 students attended for a total of 4,888 contact hours. Students who attend 12 or more hours are considered "participants". Hutchinson ABE had 84 participants for the year. These numbers follow a downward trend that the entire state is seeing in adult education. Pre -pandemic, we primarily attributed this to low unemployment numbers. Currently, the average ABE student attends for 28 hours, which is up from last year. Overall, we have fewer students, but they are working with us longer than in previous years. ABE Data Summary Information: Hutchinson Adult Basic Education2019-20 Information Total Enrollees Total Hours IL M 175 4,88 1[21% 262 in 2018-19 decrease Total Participants 8411 Must attend 12+ hours Total GED Earners 22 19 Early Childhood Family Education, Submitted by Marijean Storlie Early Childhood Family Education (ECFE) offers a variety of class options >ECFE for families during the Hutchinson Public School District's school year with sibling care available for all day time classes as well as a sliding fee scale and scholarships that support and encourage families of all income levels to FAMILY EDUCATION HOOD in our classes. NO family Is ever turned away due to inability to FAMILY EDUCATION participate y y � pay. ECFE classes include separating & non -separating classes as ,: 1 well as parent only classes, family events, special one-time classes. New offerings this school year include online parenting classes, home daycare visits where our staff and curriculum go to the provider's home, and summer classes. ECFE recognizes and supports parents/guardians as a child's first and most significant teacher. Our mission is to strengthen each family unit through education and support while providing the best possible environment for healthy growth and development of their child. During the 2020 school year, our numbers were drastically reduced due to the need to close our program with the onset of the Covid-19 virus. We also had to suspend all collaborations in March with limited virtual collaborations that were re-established in the fall of 2020. Our program was restored in the fall of 2020 with limited programming due to the Governor's guidelines and the need for distancing between each family in any class offering. We were able to complete a short 6-week program for families with children ages birth through age 5 before Covid-19, once again, struck hard in our county as well as in our state. This strong uptick in positive cases, worried families in our programming, and we had most families choose not to return for the second half of our fall programming. With only two families registered for the next 6-week series of classes, we had to cancel our programming until we were able to safely reopen our classes to families, following our district and state guidance. Our program is set to reopen on February 1, 2021, shortly after our elementary students are back in person into both West and Park Elementary Schools. We look forward to being able to support our youngest learners and their parents while following all necessary guidelines for the health and safety of our families and staff. 2020-21 Goals & Obiectives Community Education Goals: • Offer new experiences throughout the year for multiple age levels and current trends following District and state guidance • Restore partnerships while targeting community needs and wants • Restore and maintain healthy relationships with instructors, customers, and staff • Participate in Minnesota Community Education Association (MCEA) continuing education training and classes, in person or via Zoom • Restore and promote awareness of PRCE activities through Facebook, websites, brochures, flyers, and in person • Maintain, revise and organize new and changing areas within the school district online reservation system, rSchool Today • Maintain fluidity in programming and job assignments 20 Adult Basic Education Goals: (Submitted by Shari Brunes) Reach out to learners in the community in need of ABE services; ongoing • Train staff in Zoom and other tools to engage with students online Develop online delivery strategies for our learners Participate in the High School Equivalency Test Selection Stakeholder Working Group (When we return to in -person programming) Pretest and posttest students to successfully meet MN ABE goals of 60% of students achieving a gain of at least one academic level • Develop grants with partners to assist students as they explore career pathways; ongoing • Provide distance learning (online) opportunities using state approved platforms; ongoing • Design an orientation process for students using distance learning • Offer digital literacy classes for CareerForce clients to empower them in their job search and increase employability; ongoing Collaborate with Ridgewater and CMJTS to offer adult training and certifications • Partner with Head Start and ECFE/Family Literacy parents to earn a GED or with other educational needs Early Childhood Family Education Goals: (Submitted by Mary Storlie) Maintain ongoing quality in our ECFE programming Restore collaborative efforts with other local community agencies and businesses Continue ongoing assessments of our programming Continue to evaluate and update parent and child class curriculum Restore collaborations with local preschools, daycares and in -home daycare providers Continue registration collaboration with PRCE to streamline the process for our families • Continue to distribute new Early Childhood Screening postcard to families; our Welcome Baby postcard to parents of a newborn; our free baby bucket that contains a hardcover children's storybook, a free ECFE baby class and other local businesses information and/or gifts Continue our marketing efforts through our new ECFE trifold and Facebook page • Continue to evaluate current class trends through participant surveys and discussions within our collaborative groups and adjust class offerings as needed COMMUNITY EDUCATION Restart Rejuvenate 21 2019-20 Activities Spring 0 17 - 216 Winter 26 39 417 Fall 31 41 987 Summer 0 203 400 600 800 1000 1,200 Enrollment m Held ■ Offered Middle School Sports FY20, FY19, FY18 Comparison 90 80 70 60 50 40 30 20 10 0 o� ��� �� � �.pa �a ac. Jo�\��Coo�,o �5 oJ� �y1P Jy�o` �,`a� �cc ��ay� a�a� a��� �a a `� Gaya .�yh Loy �` 00 �` o�y� 22 Department: Event Center/Senior Center Programming/ Adaptive Recreation Staff Responsible: September Jacobsen, HEC Coordinator 2020 Accomplishments • Senior knitting project - January • Mini -golf day fundraiser/programming - March • Senior ZOOM - SAIL and knitting groups • Drop location for Lion's Club recycling of hearing aids and eyeglasses • Host location for large group event - September fundraiser followed protocol • Investigate fees to have monthly newsletter printed in color - not well received/cost • Enhance the vestibule for a better "first impression" - completed October • Add an electronic charging station - deemed unnecessary • Co-sponsor with community service group Fare for All - February & March indoor, June & August outdoors • Update audio in great room - received bids for future improvement • MAJOR cleaning/repair - entire facility Narrative The past year has been challenging in every part of our lives and that is certainly true for the Event Center, Sr. Programming, and the Adaptive Recreation program. January of 2020 looked very promising both in the number of event center bookings and increased senior programming participants. The current health situation drastically set back all momentum the center gained after years of effort to rebuild rentals and increase participation of the $,younger' senior. Due to the great room's flexibility, several rentals were able to be adjusted by placing them in larger spaces. Events that could not be adjusted within the CDC meeting guidelines were refunded or transferred to future dates. Because senior citizens and adaptive recreation participants were the most vulnerable, all senior activities were suspended immediately. The outlook for rentals in 2020 was so promising. A dozen new clients had dates booked, 18 clients/organizations had their annual meetings reserved, another 19 different clients had multiple dates booked throughout the year, and a strong number of weddings/private events were confirmed. As the year progressed, additional rentals were anticipated. Due to COVID-19 restrictions, 225 bookings were cancelled. Following strict health guidelines, 174 rentals were held. Several city departments moved meetings to the Event Center so they could still meet while following restrictions. The Event Center was chosen as the ISD 423 Childcare location, while the hybrid model was in use for the 2020-2021 school year. During the month of September and a partial week in November, the center was set-up classroom style for over 60 children in grades K-5. The Event Center was able to accommodate other business meetings while the childcare program was in progress. With everyone's cooperation, the Event Center was able to successfully accommodate all meetings. 23 During the shelter in place time, staff were actively cleaning, organizing, and updating the facility. With the benefit of not having the full great room in use, we were able to tackle cleaning projects that required room access for multiple days. All 155 tables and 550 chairs were lined up and cleaned. The complete scrub down of ceiling vents, light fixtures, walls and carpets was accomplished. All 15 sections of staging were brought down for repairs and thoroughly cleaned, two storage areas were cleared to clean and repaint floors, the 9x12 screens were cleaned, ceiling tiles in the coat room and entry way were repainted, other walls were textured and repainted. Numerous other cleaning and repair projects were completed. Senior programming ended abruptly on March 16. This age group was the target population that COVID-19 affected the most making alternative programming necessary. The SAIL program (exercise group), sponsored by RSVP, developed a zoom program that anyone could join. With weather conditions being favorable, the Kayaking program planned numerous outings. Using the zoom platform, book clubs and the Knitting group were able to continue to meet. McLeod County nurses, adhering to strict guidelines, were able to temporarily resume the foot care program. Mid -October, using social distancing and requiring masks, a speaker was able to have a Railroad presentation. Even though some programming was still able to proceed, the center had numerous requests as to when seniors could return for indoor activities. Staff researched other senior centers, visited a site, developed a safety plan using CDC guideline, and planned to reopen programming the second week in November. At this time, the number of COVID-19 cases skyrocketed and the plan was immediately dropped. Hopefully COVID cases will drop and a vaccine will be available so the center will be able to cautiously reopen with limited programs. Due to COVID restrictions, the Adaptive Recreation program was cut short on March 16. Even if precautions could be secured, the vulnerability of this group did not allow for any programming. Staff are hoping this activity can safely resume fall 2021. To be competitive in 2021 as a rental venue for both business and private rentals, staff must focus on making social networking a priority. The square footage of the Event Center creates an advantage by being flexible and able to provide a variety of set ups and still be within guidelines. Obiectives for 2021: • Utilize Facebook to promote weekly senior activities and business rentals • Coordinate business meetings with the possibility of having the school district childcare here during hybrid learning • Mini -golf day fundraiser/programming - date determined by health guidelines • Continue to collaborate with health professionals to offer different seminars for seniors - April • Open house for Senior Center - plan for the holiday time frame depending on current health guidelines • Host senior fundraiser - date determined by health guidelines • Develop a plan for flexibility in senior programming to accommodate any health restrictions/guidelines • Update audio in great room - add to long range city improvement budget 24 Facility Use - *Rentals *Senior Programs *Adaptive Recreation 2500 2000 1 1500 1000 500 0 Event Center Rentals Sr. Program/AdaPrograrn/Adap Rec Total ■ 2018 470 1,579 2,049 ■ 2019 419 1,452 1,871 m20201 164 289 453 Senior Programming & Adaptive Recreation Participation 18,000 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 0 - - TOTAL Fellowship Service AR Participants Participation Programs Programs 02018 16,036 10,061 4,875 1,160 ■ 2019 14,090 8,632 4,444 964 n 2020 3,397 2,374 848 175 ,r 25 HUTCHINSON CITY COUNCIL ct=y�fl1 Request for Board Action 7AL Owl,7 Agenda Item: Ordinance No. 21-821 - Authorizing Franchise Agmt. with Compass Occasions Department: Legal LICENSE SECTION Meeting Date: 5/11/2021 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Compass Occasions, owner and operator of Art's Place located at 35 1 st Avenue SW, has applied for a franchise agreement with the City of Hutchinson. Compass Occasions is requesting to use public right-of-way (sidewalk area) abutting the property to the north, south and west. The intention is to place tables and chairs and planters in the right-of-way and to occasionally place yard games and/or other appurtenances based on user requests. A franchise agreement has been drafted and is included in the packet for Council's review. The franchise agreement allows for placement of the requested items but requires that a minimum walkway width of four feet be achieved between the structures and any other obstructions. The franchise agreement also allows for alcohol consumption in the right of way area. In addition, Compass Occasions is required to have in force general comprehensive liability insurance which it does (see attached certificate of insurance). The make up of this franchise agreement is similar to that with other establishments such as Sonora's and Below Zero. No changes have been made to this agreement since the first reading of it at the last Council meeting. BOARD ACTION REQUESTED: Approve second reading and adoption of Ordinance No. 21-821 authorizing Franchise Agreement with Compass Occasions at Art's Place. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance No. 21-821 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING COMPASS OCCASIONS THE RIGHT TO PROVIDE A SIDEWALK CAFE OVER AND ABOVE CERTAIN PROPERTY LOCATED IN PUBLIC RIGHT OF, WAY AT 35 1 sT AVENUE SW THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants to Compass Occasions, hereafter referred to as Grantee, a franchise to operate and maintain a Sidewalk Caf6 as described in the legal description and in Exhibit A, for the purpose of placing tables and chairs for food/liquor consumption and for the placement of flower pots, temporary yard games and other temporary appurtenances on certain property owned by the City of Hutchinson, described as follows: The right of way abutting South Half, Hutchinson, Block-008, W 62.7' of Lot 6 & W 62.7' of S 4' of Lot 7 Section 2. The franchise is granted' for a term of five years (5) years commencing on the date of the acceptance of the franchise. Grantee shall file a written acceptance of the franchise with the City Administrator of the City of Hutchinson within ten (10) days after the effective date of this ordinance. The franchise shall become effective only when the acceptance has been filed and evidence of general comprehensive and liability insurance provided for in this grant of franchise has been filed and approved. In addition, an annual fee of $25.00 per year must be paid. Section 3. A minimum walkway width of four feet must be achieved between the seating area/social area/flower pots/appurtenances and any other obstructions such as signs, lights, stamped sidewalk, etc. Section 4. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 5. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise. Section 6. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 7. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated I under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Section 9. Liquor consumption may only take place as identified in the franchise area delineated in the attached exhibit and may not extend into the street or public parking lot. Section 10. Food vendors catering to users/guests only of 35 1ST Avenue SW may use street right-of-way with no additional permit requirements. Should a food vendor make sales to the general public while using street right-of-way, a food vendor license from the City of Hutchinson is required. Section 11. In the event that Compass Occasions should cease to exist or should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 12. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring. written acceptance by Compass Occasions. Adopted by the City Council, this 11t' day of May, 2021. F.1%a1431�1 Mayor City Administrator CITY OF HUTCHINSON FRANCHISE AGREEMENT APPLICATION Date: 4/8/21 Property Address: 35 1st Ave SW Zoning District: Commercial Applicant: Compass Occasions, Kayla Zuidema and Valerie Mackenthun Work Phone: 320-234-2787 Address: 1287 Denver Ave SE Hutchinson MN 55350 Home Phone: 320-583-1604 Legal Description of property: Affs Place Event Venue Description of request: We are requesting patio seating be available on the West and North side of Affs Place. The tables would be a mixture of high top tables and smaller bistro seated tables. We would also like to request to have flower pots on the North side and South side by the event entrances and on the West side near the garage door. We would also like to submit the request if activities on the sidewalk, like bean bags would be acceptable during events. While we do not carry a liquor or food license clients are able to hire on caterers and licensed bar services during their events so it's being requested to allow people to be consuming food and drinks outdoors in the detemuned patio areas. Clients are also able to bring in their own food and their own beer and wine with the proper homeowners insurance policy but never their own hard alcohol. Certificate of Liability Insurance: See Attachment Site drawing of request: Signature of applicant This is an application only. The request must be approved by the Hutchinson City Council and an ordinance published. 4/812021 IMG 4007.jpg rp'�L` r.� Lo'l- ving o req •, o 0 �l c� j 00 0 1 � o i 4'0 P a 1 - � Isk :5 )Oj- 4-prj� Signature of applicant: a 1 This is an appEcation only. The request must, be approved by the Hutchinson City Council and an ordinance published., CO M PA-1 yM 1s12oz1 p40812IY 01 ,d►�oR®- CERTIFICATE OF LIABILITY INSURANCE I THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS ,UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION 1S WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER 320-587-2674 Citizens Insurance Agency PO Box 339 PO Main Street 5 C NTACT Scott Decker PHONE 320-567-2674 320-587-1174 (A/C, No Ext : Atc No): E-MAT , sdeckeF@ciahutch.com APDR INSUREWS1 AFFORDING COVERAGE AICt! Hutchinson, MN 55350 Scott Derker INSURERA: Employers Mutual Companies 21415 INSURED Compass Occasions Contract Kayla Zuldema 351st Ave SW Hutchinson, MN 55350 INSURER 6: INSURER C: INSURER D: INSURER E INSURER F : r.cb-rrV el wra Qoo. Pr-VI_Q1n d MI IMRFR. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TypEOFINSURANCE ADDLSUB POLICY POLICY EFF OUCYEXP PMMIDDIYYYYi LIMITS A X COIdMERC[ALGENERAL LIABILITY CLAiMS�tADE �X OCCUR 5D3-60-59 09/09/2020 09109/2021 EACH OCCURRENCE $ 1,000,000 DAREMAGE TO RENTED $ 100,000 MED EXP (Any one erson 5,000 PERSONAL & AOV INJURY 1,000,000 GEN'L AGGREGATE LIMITAPPLIES PER! X POLICY j a LOC OTHER' GENERAL AGGREGATE 2,000,000 PRODUCTS - COMPIOP AGG 2,000,005 AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS p AUTOS ONLY N8V0S ONLY COMBINED SINGLE LIMIT BODILY INJURY Per erson BRODIL INJURY Per accident BODILY PiOP.E ltlantDAMAGE UMBRELLA LIAB EXCESS UAB OCCUR CLAIMS -MADE EACH OCCURRENCE AGGREGATE DED RETENTION S - WORKERS COMPENSATION AND EMPLOYERS' UASIUTY Y I N ANY PROPRIETORIPARTNERIEXECUT7VE ❑ OFFICERlMF1.SEER EXCLUDED? (Mandatory In N HH I II yes,dosrribounder 08SCRIPTION OF OPERATIONS below NIA PER OTH- STATUTE CR EL EACHACCIDENT E.L. DISEASE - EA EMPLOYEE 5,1,, DISEASE - POLICY LIMIT DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addlllonal Romarks Sahodulo, may be attached ITmoro spaco Is requlrodl SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE OF, NOT! WILL BE DELIVERED IN City of Hutchinson ACCORDANCE WITH THE LICY ROVISIO . i11 Hassan Street SE , Hutchinson, MN 55350 AUTHORIZED REPREBENTA-n E, Scott Decker L/ •i+r�r,r, — r'Aecm-11 n 198R-201N°ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. 2nd Reading for Consideration of Amending Zoning Ordinance Sections 154.024 Agenda Item: regarding easement areas and section 154.116 regarding parking lot requirements. Department: Planning LICENSE SECTION Meeting Date: 5/11/2021 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Zoning Ordinance Amendments Staff has been working on two Zoning Ordinance Amendments. The first is regarding parking lot requirements. This section of our zoning ordinance has always been confusing and staff wants to make it more clear. We added clarity to paving requirements and also noted that curb and gutter is required for parking lots. It is difficult to manage stormwater without having curb and gutter. The second Zoning Ordinance Amendment is related to yard space encroachments, specifically in easement areas. You may recall we had an agenda item in late 2020 regarding a retaining wall within an easement area for a stormwater pond. The Zoning Ordinance states that retaining walls may be allowed by Conditional Use in easement areas. Staff feels the intention of this is for retaining walls to manage grade in side -yard situations not rear yard stormwater facility easements. Thus we have drafted language that states that retaining walls and landscape timbers or similar are not allowed in easement areas adjacent to stormwater facilities. Staff will be available to discuss these items and answer any questions Tuesday night. BOARD ACTION REQUESTED: Approval and adoption of 2nd reading of zoning ordinance amendments. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A PUBLICATION NO. ORDINANCE NO. 21-822 AN ORDINANCE AMENDING SECTION 154.024 AND SECTION 154.116 OF CITY CODE REGARDING ENCROACHMENTS AND CONSTRUCTION AND MAINTENANCE OF PARKING LOTS THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Sections 154.024 and 154.116 of the City Code regarding encroachments and construction and maintenance of parking lots as follows: § 154.024 YARD SPACE; ENCROACHMENTS; STEEP SLOPES. (B) Yard space encroachments; projections into yards and easements. Encroachments or projections into drainage and utility easements are not permitted, with the exception that overhangs up to two feet are allowed for planned development districts that received final approval prior to 2007. The following projections may be permitted into the required front, rear or exterior side yard setback; provided, there is no encroachment or projection into the drainage and utility easements: (1) Cornices, sills, eaves and other ornamental features to a distance of not more than two feet, six inches; (2) Fire escapes to a distance of not more than four feet, six inches; (3) Decks and patios, in residential districts, to a distance of not more than one-half the distance into yards; (4) Bay windows, window wells, chimneys and fireplaces to a distance of not more than three feet; provided that, these features do not occupy, in the aggregate, more than one-third the length of the building wall on which they are located; and (5) Retaining walls and landscaping timbers within easements by conditional use permit. Retaining Walls and landscaping timbers or similar are not allowed in easement areas adjacent to stormwater facilities. § 154.116 OFF-STREET PARKING AND LOADING. (I) Construction and maintenance. (1) In the R-3, R-4 and R-5 Residential Districts, and all commercial and industrial districts, parking areas and access drives shall be covered with an all-weather surface paved surface. The all-weather paved surface shall be a minimum standard of six-inch gravel base and two three-inch plant mix bituminous surface, including concrete curb and u�. Alternate designs may be submitted to the City Engineer for approval. This approval must be made prior to issuance of a building permit. (2) All existing parking lots with substandard surfaces should be allowed to remain until either the property is sold or a building permit for addition or remodeling is requested. (3) The operator of the principal building or use shall maintain the parking and loading area, access drives and yard areas in a neat and adequate manner. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this I I' day of May, 2021. Attest: Matthew Jaunich Gary T. Forcier City Administrator Mayor HUTCHINSON CITY COUNCIL ct=y'fl1 Request for Board Action 7AL Zwl,7 Agenda Item: Staffing levels and public window hours after Communications Center Closure. Department: Police LICENSE SECTION Meeting Date: 5/11/2021 Application Complete N/A Contact: Thomas D. Gifferson Agenda Item Type: Presenter: Thomas D. Gifferson Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: At the direction of the Council, the new police facility was designed without a Communications Center. The Council has approved a severance package for affected employees which identifies the Communication Center operating no later than September 1, 2021, There is a need to retain some Communication Center personnel to continue to perform ancillary duties currently assigned to Communications personnel. I have attached 3 options for Council to consider. My recommendation would be to approve option 1. Option 1 allows Police Services to retain window service to the public outside of regular business hours and provides for appropriate number of full time employees to complete records tasks as well as other ancillary duties. Draw backs to option 1 are no weekend public window hours and the need to backfill short notice leave requests (sick time) with overtime hours. BOARD ACTION REQUESTED: Recommend approval of option 1 Fiscal Impact: $ 0.00 Funding Source: Police FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Hutchinson City Council FROM: Chief Thomas D. Gifferson DATE: 05-11-2021 RE: Council Action Regarding Staffing Levels The following are three options for staffing after the closure of the Emergency Communications Center: Option 1: Retain 2 full-time dispatchers and re -assign job classification to Police Administrative Specialist. This would allow us to maintain public lobby hours (16 hours) Monday through Friday. This option requires staff to cover afternoon sick time with OT. Based on Hutchinson PD data, our highest calls for service occur between the hours of 10.00am and 2:00 pm. Current Communications Specialist staff complete records entry work as a part of their duties. Option 2: Retain 2 full-time dispatchers and 3 part-time staff. Would require a re- assignment of job classification to Police Administrative Specialist. This would allow us to maintain public lobby hours (16 hours per day) Monday through Friday and limited public lobby hours on Saturday and Sunday. Part-time staff would also be expected to backfill some time -off requests and most sick time requests which would eliminate OT to backfill. Would also provide for extra monitoring time of our booking area. Option 3: Retain 1 full time dispatcher and re -assign to Police Administrative Specialist. This would allow us to maintain 8 or 9 lobby hours Monday through Friday. This would also require current Police Administrative Specialists to assume some of the duties currently completed by dispatchers. Currently, we have tasks that are not being completed in a timely fashion due to workload. u == HUTCHINSON A CITY ON PURPOSE. HUTCHINSON CITY COUNCIL ci=wof Request for Board Action 7AL =- M-7 Agenda Item: Project Award for WWTF Headworks Improvements (1-3/P21-03) Department: PW/Eng LICENSE SECTION Meeting Date: 5/11/2021 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received two (2) bids (see attached Bid Tabulation) for the TH 7/ project letting on Tuesday, May 4th. The apparent low bidder is Rice Lake Construction Group of Deerwood, MN, with a bid of $4,138,070.00 (approximately 15% lower than the final Engineer's Estimate). Also, please see the attached award recommendation letter from the project's design consultant, Nero Engineering. This project's total cost and associated funding were recently reviewed by the City's Resource Allocation Committee and there are no concerns with implementing these improvements as proposed. The necessary Resolution to award this project is attached, and City staff recommends approving it accordingly. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 3/PROJECT NO.21-03 Wastewater Treatment Facility (WWTF) Headworks Improvement Project BID OPENING: 05/04/2021 @ 2:00 PM ENGINEER'S ESTIMATE $4,848,600.00 COMPLETION DATE: 05/04/2021 Rice Lake Construction Group Grldor Construction, Inc. Estimating Estimating Department p Engineer's Estimate PO Box 517 3990 27th St SE _ z County Rd 12 Buffalo, MN 55313 z z a Deerwood, MN 56444 Phone 763-559-3734 w CY Phone 218-546-5519 estimating@gridor.com - _ o estimating@ricelake.org BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL It= BASE BID $4,848,600.00 $4,138,070.00 $4,492,300.00 DBE GOAL 0.00% 0.00% 0.00% BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL B1 43 25 13 Submersible Pumps Allowance Lump Sum 1.00 $68,400.00 $68,400.00 $68,400.00 $68,400.00 $68,400.00 $68,400.00 B2 46 21 33 Drum Screen & Conveyor Allowance Lump Sum 1.00 $369,420.00 $369,420.00 $ 369,420.00 $369,420.00 $ 369,420.00 $369,420.00 B3 46 23 00 Grit Removal System Lump Sum 1.00 $176,250.00 $176,250.00 $176,250.00 $176,210.00 $176,250.00 $176,250.00 B4 All Remaining Work Included in the WWTF Headworks Improvements Lump Sum 1.00 $4,234,530.00 $4,234,530.00 $3,524,000.00 $3,524,000.00 $3,878,230.00 $3,878,230.00 TOTAL - LETTING NO. 3/PROJECT NO. 21-03 $4,848,600,00 $4,138,070.00 $4,492,300.00 Pagel of 1 May 4, 2021 Kent Exner City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350-2522 Re: Letter of Recommendation WWTF Headworks Improvements Project Letting No. 3/Project 21-03 Nero Engineering Project No. 10035 Dear Mr. Exner: N ERO � ENGINEERING 7135 MAOISON AVENUE WEST MINNEAPOLIS, MN 55427 (605) 690-9073 jsvennes@neroeng. com Pursuant to the Advertisement for Bids, sealed bids for the above referenced project were received at the Hutchinson City Center, Engineer's Office on May 41h, 2021, until 2:00 pm and publicly opened and read aloud. I have reviewed the Bids received for the Work and the City's prepared Bid Tabulation is attached to this letter for your information. Two (2) sealed bids were received. The low bid was submitted by Rice Lake Construction Group, of Deerwood, Minnesota, in the amount of $4,138,070.00. The second low bid was submitted by Gridor Construction, Inc., of Buffalo, Minnesota, in the amount of $4,492,300.00. Our engineer's opinion of probable construction cost for the Project was $4,848,600.00. The low bid was 14.6% below this estimate. It is my opinion that the low Bidder, Rice Lake Construction Group, submitted a responsive bid and is qualified and capable of performing the Work as specified. Rice Lake has successfully completed a long list of projects similar in nature. It is therefore recommended the Contract be awarded to Rice Lake Construction Group in the amount of $4,138,070.00. I respectfully present this recommendation for the City of Hutchinson's review and consideration. I am happy to prepare a notice of award and assist as needed in getting contracts executed. I will be pleased to answer any questions concerning the recommendations set forth herein. Sincerely, Jennifer R. Svennes, P.E. CC: Tim Gratke, City of Hutchinson RESOLUTION NO. 15310 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 3/PROJECT NO. 21-03 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Wastewater Treatment Facility (WWTF) Headworks Improvements Project: Procurement and construction of forcemains, pumps, drum screens, grit removal system, splitter box, process mechanical upgrades, structural improvements, electrical implementations and appurtenances bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid Rice Lake Construction Group of Deerwood MN $4,138,070.00 Gridor Construction Inc of Buffalo MN $4,492,300.00 and whereas, it appears that Rice Lake Construction Group of Deerwood MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Rice Lake Construction Group of Deerwood MN in the amount of $4,138,070.00 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 11th day of May 2021. Mayor, Gary Forcier City Administrator, Matthew Jaunich HUTCHINSON CITY COUNCIL ci=wof Request for Board Action 7AL =- M-7 Agenda Item: Engineering Services Agreement with Nero Engineering (WWTF Headworks) Department: PW/Eng LICENSE SECTION Meeting Date: 5/11/2021 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Per discussions at a recent Resource Allocation Committee meeting, City staff requests that the City Council approve an engineering services agreement with Nero Engineering (see attached agreement and associated task -hour worksheet) to provide project bidding process support and construction administration/inspection. Please note that these services will focus on the consultant working day-to-day with the City's contractor to implement the project improvements while City staff concentrates on maintaining WWTF operations as construction proceeds under normal flow conditions. BOARD ACTION REQUESTED: Approval of Agreement with Nero Engineering in the not -to -exceed amount of $305,217.00. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: NERO ENGINEERING ENGINEERING SERVICES AGREEMENT Project: Hutchinson WWTF Headworks Improvements (Project) (Construction Services Phase) This Agreement is by and between: City of Hutchinson (Owner) 111 Hassan Street SE Hutchinson, MN 55350-2522 and Nero Engineering, LLC (Nero) 7135 Madison Avenue W Minneapolis, MN 55427 Who agree as follows: Owner hereby engages Nero to perform the Services set forth in Part I for the compensation set forth in Part III. Nero will be authorized to commence the Services upon execution and receipt of this Agreement from Owner. Owner and Nero agree that this signature page, together with Parts I through IV attached, constitute the entire agreement for this Project. APPROVED FOR OWNER By: Printed Name: Title: Date: APPROVED "/w� RRNERO By: Printed Name: Eric J Meester, PE Title: President Date: April 20, 2021 PART PROJECT DESCRIPTION/SCOPE OF SERVICES/TIMING A. PROJECT DESCRIPTION Recently our team concluded the final design and construction bid document phases for the WWTF Headworks Improvements Project. The final design and construction bid document phases followed the preliminary design phase which goals were to establish the most practical and feasible project to implement the necessary improvements, develop the revised plant hydraulics, establish the operational strategies of the revised process approach and update the construction cost estimates to reflect the preliminary design recommendations. The Preliminary Design Phase outlined the path forward for the final design which included: 1. Three new 3.85 mgd 2mm drum screens. This will allow all pumped flow from the Main and HATS lift stations to be screened prior to any flow splitting to the ditches, MBR or the EQ basin. 2. A 17 mgd fine grit removal system will be installed downstream of the fine screening. The new grit removal system will be installed in a new structure adjacent to the headworks building. 3. A new flow splitter box will be installed downstream of the fine grit removal system. Flows will be managed to direct flow to the ditches, MBR or EQ basin, depending upon the flow rates coming into the facility. 4. The EQ lift station will be updated as part of this project as well to take advantage of managing the EQ basin flows and levels. The existing EQ lift station bottleneck will be removed and will be able to manage excess flows by pumping into either ditch during peak flow events. 5. A new 6" force main will be installed from the HATS lift station to the headworks building. This will allow the operations to maintain more steady flows versus infrequent large slugs coming from HATS. This is essential for being able to manage the screens without them routinely starting and stopping with the influx of wastewater from HATS. During the Final Design and Construction Bid Documents Phase, the scope was largely consistent with what was outlined at the end of the preliminary phase with the addition of the following items: 1. The EQ lift station design was modified from the Preliminary Design phase to include separate pumping stations for the EQ pumps and Recycle pumps. Recycle water from the Solids Processing Building returns to the EQ Lift Station and requires a much smaller pumping rate than the EQ pumps. Both of these pumping stations were retrofit into the existing EQ Lift Station structure. 2. The grit slurry pump was relocated from inside B30 to the space under the Headcell inlet channel. This space was designed to be a room for the grit pump and also for the influent composite sampler. At the completion of the preliminary, final design and construction bid documents phases, the City had documents that were ready to bid. The engineering fees for the design phases were 6.8% of the final construction cost estimate for the project. This proposal is for the Construction Services phase which includes engineering support during bidding and construction related services such as resident engineering and responding to contractor's requests for information, startup and commissioning of the equipment, and final acceptance and preparation of record plans. Our detailed scope and fee schedule for this phase is attached to this Page 2 proposal. Our team will remain the same, which includes AE2S for structural, electrical and controls and LVE for mechanical. SCOPE OF SERVICES Services to be provided by Nero for this Project under this Agreement are as follows and shown in the attached Scope and Fee Schedule. For reference, the fees for this phase are about 5.6% of the estimated construction costs. Task 3 - Bidding & Contracts • Respond to RFQs/ Prepare Addendums • Pre -Bid Meeting • Bid Opening • Evaluate Bids/ Check References • Prepare Notice of Award & Contracts • Prepare Conformed Plans & Specs Task 4 - Construction Services • Manage Submittals and Schedules • Respond to RFI's & CC's (56 wks @ 4 hrs/wk) • Prepare & submit Change Orders • Review Submittals • Construction Meetings • Resident Engineering (56 weeks @ 16 hrs/wk) Task 5- Startup and Commissioning • Headcell Grit System • Splitterbox Gates • Screens & Conveyor • HATS Lift Station • EQ Lift Station • Regulatory coordination Task 6- Final Acceptance & Record Plans • Prepare Punchlist • Punchlist Follow-up & Final Walk -Through • Develop O&M Manual • Prepare Record Plans Page 3 B. PROJECT TIMING Nero and our team members are prepared to begin the work immediately upon authorization, with some of these services currently underway (bidding). The overall schedule shown below is targeted around project approval at the April 271" council meeting. As outlined, this proposal is for the construction services phase. Task Description Date Bidding and Contracts April -May 2021 Begin Construction June 2021 Final Completion & Startup July 2022 PART II OWNER RESPONSIBILITIES A. In addition to other responsibilities of Owner set forth in this Agreement, Owner shall: 1. Identify a person authorized to act as the Owner's representative to respond to questions and make decisions on behalf of Owner, accept completed documents, approve payments to Nero, and serve as liaison with Nero as necessary for Nero to complete its Services. 2. Furnish to Nero copies of existing documents and data pertinent to Nero's Scope of Services, including but not limited to and where applicable: design and record drawings for existing facilities; property descriptions, land use restrictions, surveys, geotechnical and environmental studies, or assessments. 3. Provide to Nero existing information regarding the existence and locations of utilities and other underground facilities. 4. Provide Nero safe access to premises necessary for Nero to provide the Services. PART III COMPENSATION, BILLING AND PAYMENT A. Compensation for the work as defined in the Scope of Services (Part 1) of this Agreement shall be in accordance with Nero's standard chargeout rates in effect at the time the Services are performed (see the attached Fee Schedule). Routine expenses will be billed at cost and subconsultant costs may include a 10% markup. The total cost for these Services will not exceed $305,217 without prior written approval from Owner. B. Nero will bill Owner monthly, with net payment due in 30 days. C. Nero will notify Owner if Project scope changes require modifications to the above -stated contract value. Services relative to scope changes will not be initiated without authorization from Owner. Page 4 PART IV- STANDARD TERMS AND CONDITIONS NERO ENGINEERING, LLC TERMS AND CONDITIONS ARTICLE 1 - PAYMENTS TO NERO ENGINEERING 1.01 Other Provisions Concerning Payment A. Preparation of Invoices. Invoices will be prepared monthly in accordance with Nero Engineering's standard invoicing practices and will be submitted to Owner by Nero Engineering, unless otherwise agreed. The amount billed in each invoice will be calculated as set forth in Proposal or Task Order. B. Payment of Invoices. Invoices are due and payable upon receipt If Owner fails to make any payment due Nero Engineering for services and expenses within 30 days after receipt of their invoice therefore, the amounts due Nero Engineering will be increased at the rate of 1.5% per month (or the maximum rate of interest permitted by law, if less.) In addition, Nero Engineering may after giving seven days written notice to Owner, suspend services under this Agreement until Nero Engineering has been paid in full all amounts due for services, expenses, and other related charges. Design professionals shall not have any liability whatsoever to the Client for any costs or damages as a result of such suspension caused by any breach of this Agreement by the Client. Payments will be credited first to interest then to principal. C. As required by the Construction Lien Law, Nero Engineering hereby notifies Owner that persons or companies furnishing labor or materials for the construction on Owner's land may have lien rights on Owner's land and buildings if not paid. D. Disputed Invoices. If the Client objects to any portion of an invoice, the Client shall so notify the Design Professional in writing within 30 calendar days of receipt of the invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Interest as stated shall be paid by the Client on all disputed invoiced amounts resolved in the Design Professional's favor and unpaid for more than 30 calendar days after date of submission. E. Payments Upon Termination. In the event of any termination under Paragraph 2.04, Nero Engineering will be entitled to invoice Owner and will be paid in accordance with Proposal for all services performed or furnished and all Reimbursable Expenses incurred through the effective date of termination. ARTICLE 2 - GENERAL CONSIDERATIONS 2.01 Standards of Performance A. The standard of care for all professional services and related services performed or furnished by Nero Engineering under this Agreement will be the care and skill ordinarily used by members of their profession practicing under similar circumstances at the same time and in the same locality. Nero Engineering makes no warranties, expressed or implied, under this Agreement, in connection with their services. B. Nero Engineering shall perform or furnish professional services and related services in phases of the Project to which this Agreement applies. Nero Engineering shall serve as Owner's prime professional for the Project. Nero Engineering may employ such Subconsultants as they deem necessary to assist in the performance or furnishing of the services. Nero Engineering shall not be required to employ any Subconsultant unacceptable to them. C. Nero Engineering and Owner will endeavor to comply with applicable Laws or Regulations. This Agreement is based on these requirements as of its Effective Date. Changes to these requirements after Effective Date of this Agreement may be the basis or modifications to Owner's responsibilities or to Nero Engineering's scope of services, times of performance, or compensation. D. Owner shall be responsible for, and Nero Engineering may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by Owner to Nero Engineering pursuant to this Agreement. Nero Engineering may use such requirements, reports, data, and information in performing or furnishing services under this Agreement. E. Owner shall make decisions and carry out its other responsibilities in a timely manner and shall bare all costs incident thereto so as not to delay the services of Nero Engineering. 2.02 Use or Documents A. All Documents are instruments of service in respect to this Project, and Nero Engineering shall retain an ownership and property interest therein (including the right of reuse at the discretion of Nero Engineering) whether or not the project is completed. B. Copies of Documents that may be relied upon by Owner are limited to the printed copies (also known as hard copies) that are signed or sealed by Nero Engineering. Files in electronic media format of text, data, graphics, or of other types that are furnished by Nero Engineering to Owner are only for convenience of Owner. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. C. Owner may make, and retain, and reuse copies of Documents for information and reference in connection with use on the Project my Owner with written permission from Nero Engineering. Such Documents are not intended or represented to be suitable for reuse by Owner or others on extensions of the Project or on any other project. Any such reuse or modification without written verification or adaptation by Nero Engineering, as appropriate for the specific purpose intended, will be at Owner's sole risk and without liability or legal exposure to Nero Engineering or its Subconsultants. Owner shall indemnify and hold harmless Nero Engineering and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting therefrom. D. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. Nero Engineering, LLC Terms & Conditions Page 1 of 2 PART IV- STANDARD TERMS AND CONDITIONS 2.03 Insurance A. Nero Engineering shall procure and maintain Professional Liability, General Liability, Workers Compensation, and Automotive Liability which are applicable to the Project B. Owner shall procure and maintain General Liability and Property Insurance policies which are applicable to the Project. 2.04 Termination A. The obligation to provide further services under this Agreement may be terminated: 1. For cause, by either party upon 30 days written notice in the event of substantial failure upon the other party to perform in accordance with the terms hereof through no fault of the terminating party 2. For Convenience, by Owner effective upon the receipt of notice by Nero Engineering. 2.05 Dispute Resolution A. Owner and Nero Engineering agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice, prior to exercising their rights under provisions of this Agreement, or under law. B. Mediation - In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and the Design Professional agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation unless the parties mutually agree otherwise. The Client and the Design Professional further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, subconsultants, suppliers, or fabricators so retained, thereby providing mediation as the primary method for dispute resolution between the parties to those agreements. 2.06 Hazardous Environmental Condition A. Owner represents to Nero Engineering that to the best of its knowledge, a Hazardous Environmental Condition does not exist. B. Owner has disclosed to the best of its knowledge to Nero Engineering the existence of Asbestos, PCB's, Petroleum, Hazardous Waste, or Radioactive Material located at or near the Project Site, including type, quantity, and location. C. It is acknowledged by both parties that Nero Engineering scope of services does not include any services related to asbestos or hazardous or toxic materials. In the event the Design Professional or any other party encounters asbestos or hazardous or toxic materials at the jobsite, or should it become known in any way that such materials may be present at the jobsite or any adjacent areas that may affect the performance of the Design Professional's services, the Design Professional may, at his or her option and without liability for consequential or any other damages, suspend performance of services on the project until the Client retains appropriate specialist consultants or contractors to identity, abate and/or remove the asbestos or hazardous toxic materials, and warrant that the jobsite is in full compliance with applicable laws and regulations. D. The Client agrees, notwithstanding any other provision of this Agreement, to the fullest extent permitted by law, to defend, indemnify and hold harmless the Design Professional, his or her officers partners, employees, agents and consultants from and against any and all claims, suits, demands, liabilities, losses, or cost, including reasonable attorneys' fees and defense costs, resulting or accruing to any and all persons, firms and any other legal entity, caused by, arising out of or in any way connected with the detection, presence, handling, removal, abatement, or disposal of any asbestos or hazardous toxic substances, products or materials that exist on, about or adjacent to the jobsite, whether liability arises under breach of contract or warranty, tort, including negligence, strict liability or statutory liability or any other cause or action. 2.07 Allocation of Risks A. Indemnification 1. To the fullest extent permitted by law, Nero Engineering shall indemnify and hold harmless Owner, Owner's officers, directors, partners, and employees from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professions, and all court or arbitration or other dispute resolutions costs) caused solely by the negligent acts or omissions of Nero Engineering or its officers, directors, partners, employees in the performance and furnishing of Nero Engineering's services under this Agreement. 2. To the fullest extent permitted by law, Owner shall indemnify and hold harmless Nero Engineering, its officers, directors partners, employees, and Subconsultants from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused solely by the negligent acts or omissions of Owner or Owner's officers, directors, partners, employees, and Owner's Consultants with respect to this Agreement or the Project. 3. To the fullest extent permitted by law, Nero Engineering's total liability to Owner and anyone claiming by, through, or under Owner for any cost, loss or damages caused in part by the negligence of Nero Engineering and in part by the negligence of Owner or any other negligent entity or individual, shall not exceed the percentage share that Nero Engineering negligence bears to the total negligence of Owner. Nero Engineering, and all other negligent entities and individuals. Nero Engineering, LLC Terms & Conditions Page 2 of 2 Design Fees and Expenses- Construction Services Hutchinson Headworks Design Hutchinson, MN 4/20/2021 Labor Hours Company> Rol - Hourly Rates > fly N E RO ENGINEERING Expens Totals Nero Nero Nero Engineering Nera AE2S- AE2S` AE2S- AE2S- LVE Engineering Engineering Engineering PM/Lead Process Engineer's Rep Civil/Site QA/QC Controls Electrical Structural Mechanical Travel Process Engineer Design Engineer& Engineer& Engineer& Engineer-HVAC Engineer Technician Technician Technician Travel 160 120 110 160 265 212 185 212 176 Labor Expenses Total Labor Expenses Total Svennes Hespanhol Romano Meester La Vere Task 3. Bidding & Contracts Respond to RFQs/ Prepare Addendums 16.0 9.0 4,144 4,144 Pre -Bid Meeting 6.0 4.0 4.0 2.0 69 2,973 69 3,042 Bid Opening 6.0 69 960 69 1,029 Evaluate Bids/ Check References 4.0 640 640 Prepare Notice of Award & Contracts 4.0 640 640 Pre are Conformed Plans & Specs 12.0 5.0 2,320 2,320 Task 3 Subtotal 36.0 12.0 0.0 0.0 0.0 4.0 4.0 2.0 14.0 138.0 11,677.0 138 11,815.0 Task 4 - Construction Services Manage Submittals and Schedules 10.0 40.0 4.0 4.0 7,588 7,588 Respond to RFI's & CC, (56 wks @ 4 hm/wk) 172.0 40.0 12.0 16.0 16.0 2.0 6.0 41,674 41,674 Prepare& submit Change Orders 20.0 16.0 8.0 4.0 8.0 2.0 10.0 10,752 10,752 Review Submittals 24.0 40.0 12.0 4.0 24.0 32.0 16.0 32.0 31,658 31,658 Construction Meetings 48.0 48.0 12.0 24.0 24.0 12.0 12.0 966 29,070 966 30,036 Resident En ineerin 56 weeks 16 hrs wk 896.0 3657 98560 3657 102217 Task4 subtotal 274.0 40.0 1,040.0 44.0 4.0 72.0 84.0 32.0 60.0 4,623.0 219,302.8 4,623 223,925.8 Task 5- Startup and Commissioning Headcell Grit System 16.0 8.0 8.0 169 5,737 169 5,906 Splitterbox Gates 32.0 8.0 8.0 169 8,297 169 8,466 Screens & Conveyor 16.0 8.0 8.0 169 5,737 169 5,906 HATS Lift Station 4.0 4.0 4.0 169 2,228 169 2,397 EQ Lift Station 8.0 4.0 4.0 169 2,868 169 3,037 Re ulatory coordination 12.0 169 1 1920 169 2089 Task 5 Subtotal 88.0 0.0 0.0 0.0 0.0 32.0 32.0 0.0 0.0 1,014.0 26,787.2 1,014 27,801.2 Task 6- Final Acceptance & Record Plans ' Prepare Punchlist 16.0 16.0 8.0 8.0 8.0 12.0 219 11,307 219 11,526 Punchlist Followup & Final Walk -Through 8.0 16.0 8.0 8.0 138 6,217 138 6,355 Develop O&M Manual 24.0 16.0 8.0 8.0 14.0 11,401 11,401 Pre are Record Plans 4.0 40.0 12.0 12.0 16.0 12,394 12,394 Task 6 Subtotal 52.0 56.0 32.0 12.0 0.0 24.0 36.0 8.0 42.0 357.0 41,318.4 357 41,675.4 Project Totals 450 SOS 1,072 56 4 132 156 42 116 1 6,132 1 299,085 6,132 305,217 HUTCHINSON CITY COUNCIL ct=y�fl1 Request for Board Action 7AL Zwl,7 Agenda Item: Calling a Special Budget Workshop Meeting for 4.00 pm on May 25 Department: Administration LICENSE SECTION Meeting Date: 5/11/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is getting set to begin the 2022 budget season. To assist us with that process, I would like to have a workshop meeting with the council to discuss the process that is being used to establish the budget and to get some feedback from the Council on budgetary goals for 2022. This meeting will be similar to the annual budget kick-off meeting I've conducted the past several years. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:00 p.m. on May 25 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Library Board Meeting March 22, 2021 The meeting was held over ZOOM, due to COVID 19 restrictions. Members Present: Carolyn Ulrich (President), Mary Christensen, Margaret Hoffman, Kay Hultgren, Dianne Wanzek, and Katy Hiltner, Ex-officio. Excused: Jared Golde and Julie Lofdahl Minutes from the February 22, 2020, meeting were reviewed and approved. Old Business: 1. One Book, One Community Author Event: The William Kent Krueger (ZOOM) program, on March 4, was "attended" by 47 people, with 48 YouTube views since. Viewers were attracted from all over the U.S. The program was also carried live on HCVN. 2. Adult Winter Reading Program (114 through 31512021): There were 86 participants (about half of a non -pandemic year's number) in this primarily digital process. 76 did the "bucket list" challenge, with over 516 books read throughout the program. Bonus treats plus raffle prizes were distributed. New Business: 1. National Library Week: Recognition of this week, running from April 4-10, will be kept simple —bookmarks and thank -you flyers will be handed out to users. Social media announcements will be posted. 2. Creative Art Activities for April: Some activities have been planned as an extension of National Library Week. There will be a poetry contest: create a poem using the titles of books. There will be a contest for adults and another for children. Raffle prize will be Goodnight Hutchinson, by Mary Hodson. In addition, Rachelle has created an online trivia game. 3. Summer Preparations: With a theme of "Reading Colors Your World", Rachelle has created a bookmark design contest for ages 10-17. Winner's design will be used for bookmarks at the library. 4. Library Buzz: Margaret: Talking to Strangers by Malcolm Gladwell (NF) and Hidden in Plain Sight by Jeffery Archer (F) Dianne: Four Winds by Kristin Hannah (F) and continuing with "the Bible in a year" reading/study. Kay: Bookshop of the Broken Hearted by Robert Hillman (F) and listening to Born a Crime by Trevor Noah (NF). Katy: The Tenant by Katrina Engberg (F) Carolyn: No Man's Land by Wendy Moore (NF), The Sicilian Method by Andrea Camilleri (F), and Washington's End by Jonathan Horn (NF) There were no donations or grants to report for February. Next Meeting: Monday, April 26, 2021, @ 4:30 pm, via ZOOM Minutes submitted by Kay Hultgren, Secretary