The URL can be used to link to this page

cp03-23-21HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MARCH 23, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Christ the King Lutheran Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or stafJ) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15292 — Accepting Donation of $2735.34 from Hutchinson Farmers' Market Towards Lighting Project at Depot Pavilion PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 9, 2021 CONSENT AGENDA (The items listedfbr consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration of Non -Waiver of Tort Liability Limits for General Liability (b) Consideration for Approval to Purchase a 2021 Felling Trailer from Titan Machinery for Creekside (c) Consideration for Approval of Collateral Assignment of Payment Under Redevelopment Agreement with KGB Cornerstone Commons LLC (d) Consideration for Approval of Resolution No. 15288 — Resolution Approving Site Plan at 225 Shady Ridge Road NW with Favorable Planning Commission Recommendation CITY COUNCIL AGENDA March 23, 2021 (e) Consideration for Approval of Resolution No. 15291 — Resolution Approving Site Plan for Police Station Facility Located at 205 Washington Avenue East with Favorable Planning Commission Recommendation (f) Consideration for Approval of Off -Site Gambling Permit for Hutchinson American Legion Post 96 on July 14, 2021, at 301 Ontario Street SE (Veterans' Memorial Field) (g) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. 8. ASSESSMENT HEARING & PROJECT AWARD FOR 2021 PAVEMENT MANAGEMENT PROGRAM PROJECT (LETTING NO. 1, PROJECT NO. 21-01) �a) Approve/Deny Resolution No. 15289 - Resolution Accepting Bid and Awarding Contract b) Approve/Deny Resolution No. 15290 - Resolution Adopting Assessment purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. PUBLIC WORKS YEAR END REPORT UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY POLICE DISPATCH FUNCTION LAYOFF SEVERANCE PROPOSALS AND PROVIDE DIRECTION FOR CITY ADMINISTRATION TO MOVE FORWARD WITH THE SEVERANCE PROGRAMS GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Planning Commission Minutes from December 15, 2021 b) City of Hutchinson Financial Report and Investment Report for February 2021 �c) Hutchinson Housing & Redevelopment Authority Board Minutes from February 16, 2021 d) Motor Vehicle 2020 Recap (e) 2020 Residential Leaf Vacuum Service Report MISCELLANEOUS 12. STAFF UPDATES 13. COUNCIL/MAYOR UPDATE 2 CITY COUNCIL AGENDA March 23, 2021 ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 15292 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17-1 and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Hutchinson Farmers Market $2,735.34 3/17/2021 WHEREAS, such donation has been contributed to the City of Hutchinson as 1/3 of the cost towards the lighting project at the Depot Pavilion. The City will be responsible for 1/3 of the project, with a grant obtained by the Hutchinson Farmers Market covering the remaining 1/3. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 23rd day of March 2021. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 9, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order Begnaud, Chad Czmowski, and Dave Sebesta. Jaunich, City Administrator. Members present were Mary Christensen, Brandon Others present in the Council Chambers was Matt (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Sebesta, to approve agenda as presented. Roll call vote was taken: Christensen aye; Begnaud aye; Czmowski aye; Sebesta aye; Forcier aye. Motion carried unanimously. 2. INVOCATION — Riverside Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staf59 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of February 23, 2021 (b) Workshop of February 23, 2021 Motion by Sebesta, second by Begnaud, to approve minutes as presented. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. CONSENT AGENDA (I' e items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on May 1, 2021, at McLeod County Fairgrounds CITY COUNCIL MINUTES March 9, 2021 (b) Consideration for Approval of Issuing Short -Term Gambling License to Pheasants Forever Carver County Chapter on April 12, 2021, at 260 Ottawa Avenue SE (c) Consideration for Approval of 2021 Replay Application to City Streets (d) Consideration for Approval of Resolution No. 15287 — Disposal of Surplus Information Technology Property (e) Claims, Appropriations and Contract Payments Motion by Christensen, second by Begnaud, to approve Consent Agenda. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. REVIEW OF SMALL CITIES DEVELOPMENT (SCDP) RENTAL REHAB PROGRAM (SOUTHDALE APARTMENTS) Judy Flemming, HRA Program Coordinator, presented before the Council. Ms. Flemming updated the Council and the public on the progress of the current Small Cities Development project at 907 Dale Street Apartments (South Dale Apartments). Ms. Flemming reviewed the awarded project financing, the project timeline and the project improvements. Ms. Flemming explained that the deferred grant requires that 51 % of the units will be occupied by low -moderate income household at affordable rents. On an annual basis if the owner meets this criteria, 20% of the loan will be forgiven each year for five years. Ms. Flemming further explained that in June 2019 the project award was announced by DEED and construction/rehab started in August 2020. The project will be closed out this Spring/Summer and the DEED funds need to be obligated/used by September 30, 2022. The project improvements included window replacements, siding/stucco/structural sheathing replacement, asbestos removal, drainage improvements, exterior lighting and parking lot repair/replacement, replaced Federal Pacific electrical panels, miscellaneous interior health and safety issues and miscellaneous HVAC/mechanical systems repairs. Council Member Christensen asked about the decks that were not replaced and asked if those still may be. Ms. Flemming noted that the funds available were used for other exterior improvements however the decks will be addressed with owner funding that is available. Motion by Christensen, second by Sebesta, to close public hearing. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. MMUNICATIONS RE UESTS AND PETITIONS purpose o this portion o the agenda is to provi e the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. HUTCHINSON POLICE SERVICES YEAR END REPORT Tom Gifferson, Police Chief, presented before the Council. Chief Gifferson reviewed items of the annual report such as staff, crime statistics, patrol information, calls for service, training, investigations, school resource officer, child protection officer, SWAT team, high risk calls, records unit, code enforcement, hospital security and the Axon body/fleet cameras. Chief Gifferson also provided the annual report of the Southwest Metro Drug Task Force. Chief Gifferson provided information on accomplishments of the department in 2020. Chief Gifferson lastly reviewed goals for 2021. 2 CITY COUNCIL MINUTES March 9, 2021 Mayor Forcier asked how many entities use the police training facility. Chief Gifferson noted that for local agencies it's typically the west metro area however if a federal agency uses it entities from all over the United States are users. Council Member Christensen asked for the definition of simple assault which Chief Gifferson explained. 10. UPDATE ON SITE LAYOUT AND DESIGN OF NEW POLICE STATION AND ESTIMATED PROJECT TIMELINE/COST Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich introduced John McNamara and Paige Sullivan from Wold Archiects and Pete Filippi from Contegrity, project manager. Mr. McNamara presented information on the site layout and design of the new police station as well as an update on the estimated project timeline. Mr. McNamara presented a site plan diagram of the new facility which is proposed to be a 36,000 square foot facility for the police department with an attached 2000 square foot facility for the DMV. The site plan included illustrations of the locations of parking and entries. Mr. McNamara also provided an illustration of the building diagram/floor plan of the police facility. Mr. McNamara also presented proposed materials to be used on the exterior and interior of the building as well as various views of the exterior of the building from adjacent streets and schematics of the interior policy lobby and open office patrol area. Mr. McNamara reviewed project costs which are estimated as follows: 1. police construction costs: demolition - $475,600; site development - $885,775; architectural - $6,532,620; mechanical/electrical/technology - $2,977,900; 2. DMV construction cost: allocation - $719,485; 3. Project costs: fees and reimbursables - $750,685; survey and testing - $64,000; utility relocations — vendor specific; furniture and equipment - $600,000; audio/visual - $210,000; contingency - $884,400. Bids are proposed to be opened May 13, 2021, be considered by the Council for approval on May 25, 2021, and begin demolition/construction in mid -June. Chief Gifferson presented before the Council. Chief Gifferson spoke about significant changes since the original plan was presented in 2017. A new police facility was identified as being needed due to space constraints at the current facility and inefficiencies in design of the current facility. Chief Gifferson specifically spoke about the need for a larger space for fleet services and the efficiencies of having all areas of the department working under one roof. Matt Jaunich and Andy Reid spoke more specifically about costs and financing for the project. The total project is estimated at approximately $15,500,000 with $3,000,000 coming from Community Improvement dollars, $400,000 coming from sale proceeds of the existing police station and EEOC and approximately $12 million in bond proceeds. This total project cost includes the DMV office and improvements to Jefferson Street and 1st Avenue. Council Member Czmowski asked about moving DMV and the Jefferson Street extension improvements. Mr. Jaunich noted that DMV had proposed moving due to safety concerns they have at times. In addition, the City Center has proposed remodeling planned for the future and would convert the DMV area to a conference room. Lastly, the DMV is anticipating more equipment being installed and larger space would be advantageous. Chief Gifferson spoke about the Jefferson Street extension and noted that it was designed this way due to traffic safety concerns. He noted that some sort of delineation needs to be constructed. Mayor Forcier suggested bidding out the project as presented. Council Member Christensen confirmed that the entrances to DMV and the police department are ADA compliant. She also asked if glass partitions are going to be implemented into the building lobby. Mr. McNamara explained that the glass partitions will be installed mainly for safety reasons. Council Member Christensen noted that she liked the design and the differences in the textures. She noted that she also liked DMV being part of the facility. Council Member Begnaud also expressed that he liked the idea of DMV moving to the police CITY COUNCIL MINUTES March 9, 2021 facility, however asked what City Center would look like after DMV moves and the costs associated with any remodel. Council Member Begnaud also asked about reserves that might be available for the project. Mr. Jaunich noted that no immediate remodeling would be done at the City Center in the DMV space. Mr. Reid spoke about fund balance available and noted that if an additional $1 million would be applied to the project, that would reduce the cost to a homeowner to $35/year x 30 years as opposed to $40/year x 30 years. If $1 million is used for the facility, the fund balance is still at a very healthy balance. Mr. McNamara spoke about less costs and more efficiencies of a one -store building as opposed to a two-story building that has been inquired about. In addition, Mr. McNamara spoke about the proposed storm water management system underneath the proposed facility as opposed to constructing an outdoor stormwater pond. Mr. McNamara spoke about the popular use of the underground stormwater management systems in the industry and questioned the space available for an outdoor ponding area. Mr. Filippi spoke about the market and aggressive bidding that is currently going on. UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY PURCHASE OF BAGGING LINE EQUIPMENT FOR CREEKSIDE Andy Kosek, Creekside Soils General Manager, resented before the Council. Mr. Kosek explained that two upcoming projects are identified in the Capital Improvement Plan to replace components of the bagging line - $50,000 in 2021 for an outdoor hopper and $63,000 in 2022 for volumetric feeder on the bagging machine. The vendor is recommending to replace both components along with an additional conveyor at the same time versus doing so in multiple projects. Between the two years' CIP budgets, $113,000 total was budgeted for these improvements. However, with the additional conveyor and increases in material costs since the budget was prepared, the project cost is now $156,450. If the project is completed in multiple projects over a couple years' time, the total project cost would be $183,338. The Compost Fund will cover the cost of the equipment. Motion by Czmowski, second by Forcier, to approve purchase of bagging line equipment for Creekside. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. GOVERNANCE (The purpose of t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) December 2020 Preliminary Financial Statement and Local Sales Tax Update b) Library Board Minutes from January 25, 2021 Mr. Jaunich noted that in the 2020 preliminary financial report it shows a very significant surplus of over $400,000. He asked council members to keep that in mind for potentially assisting in financing the police facility project MISCELLANEOUS CITY COUNCIL MINUTES March 9, 2021 13. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that information was posted on the City's social media page reminding dog owners to pick up dog waste. 14. COUNCIL/MAYOR UPDATE Dave Sebesta — Council Member Sebesta noted that he is getting a lot of inquiries on whether or not the City's aquatic center will be open this summer. Mr. Jaunich noted that staff intends to have a plan in place by the end of April. Mary Christensen — Council Member Christensen reminded dog owners to pick up dog waste. She also noted that cats are not allowed to run at large. ADJOURNMENT Motion by Czmowski, second by Sebesta, to adjourn at 7:20 p.m. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 5 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of Non -Waiver of Tort Liability Limits for General Liability Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 3/23/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: As part of the City's renewal of its general liability insurance policy for the period July 2021 through June 2022, the City must decide whether or not to waive the statutory municipal tort liability limits of $500,000 per claimant and $1,500,000 per occurrence. Historically the City has not waived the municipal tort, because by doing so, the City exposes itself to potential claims and payments above the statutory limit. Waiving the tort limit would require that the City purchase excess liability coverage to cover itself for the increased risk. This is an annual city council decision that our insurer requires (League of MN Cities Insurance Trust). This decision also applies to the separate insurance policy for the HATS Facility. Staff recommendation is to not waive the tort liability limits. BOARD ACTION REQUESTED: The Council is requested to not waive the tort liability limits for the policy period of July 2021 through June 2022. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration for Approval to purchase a 2021 Felling trailer from Titan Machinery, Agenda Item: PO # 020126 Department: Compost LICENSE SECTION Meeting Date: 3/23/2021 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: CreekSide's Compost Fund currently owns a 2004 XL Specialized equipment trailer, often referred to as a "lowboy" semi trailer. It is used to haul equipment to sites that Creekside provides contractual services to, or other municpalities' compost sites. The current unit has significant rust and corrosion issues, ultimately affecting the structural integrity of the trailer. Framing at the rear of the trailer around the tires/axles had been reburbished and reinforced in 2016, and is continuing to show further steel degradation. This trailer currently has a Vehicle Condition Index (VCI) rating of 29; Consider for Replacement. Typically, this trailer would have a 20 year life expectancy but due to the excessive rusting problem, it is being requested for replacement prior to any further structural failures and safety hazards occurring. The early replacement of the trailer was discussed at the Fleet Committee in its 2020 meetings, receiving a favorable committee recommendation to replace it in 2021. The trailers's replacement is identified in the 2021 Compost Fund CIP. MN State Contract pricing will be utilized for the purchase of the trailer through Titan Machinery. Three trailer manfacturers offer trailers similar to what we currently possess under State Contract pricing. One being the brand of the trailer we currently possess and the decision was made to not pursue the same brand due to the issues we're experiencing with the current trailer. The second brand could not accommodate the specifications staff requested in the trailer. The third, and selected brand, is Felling with a price of $78,362.02. BOARD ACTION REQUESTED: Approval of PO # 020126 to purchase a 2021 Felling trailer from Titan Machinery in the amount of $78,362.02 Fiscal Impact: $ 78,362.02 Funding Source: Compost Fund FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A 03/16/2021 Purchase Requisition 09:56 AM Purchase Requisition No 020126 Requested Date Required Date Requested By 03/16/2021 akosek Preferred Vendor 130629 TITAN MACHINERY Department 4942 Address 6340 COUNTY ROAD 101 E SHAKOPEE, MN 55379-9052 Req. Description 2021 FELLING XF-70-2 HDG LOWBOY TRAILER Qty. Description GL Number 1 Unit Price Amount 1 2021 FELLING XF-70-2 HDG LOI 651-4942-90540 89,047.75 89,047.75 1 PER SPECS ON FELLING RE] 651-4942-90540 1 LESS CONTRACT DISCOUNT: T-6( 651-4942-90540 -10,685.73 -10,685.73 Total: 78,362.02 TITAN MACHINERY 6340 Hwy 101 Shakopee Mn 55379 Creekside Soils Attn Andy Kosek Hutchinson MN Reference: Quotation DATE 3/15/2021 Tim Pittman Field Marketer Timothv.oittmanZ itanmachinerv.com 612-708-4578 - Mobile 952-445-5400 - Office 952-445-0365 - Fax Quantity Description Total 1 2021 Felling XF-70-2 HDG Lowbow Trailer $ 89,047.75 Specs Per Felling Quote (See Attached) Less State Contract Discounts Expiring 3/31/21 $ (10,685.73) FOB Sauk Centre MN TOTAL $ 78,362.02 PLUS TAX If you have any questions concerning this quotation, please contact me at the number noted above. Approved By: Tim Pittman THANK YOU FOR YOUR BUSINESS! ELL/NG FELLING TRAILERS, INC. 1525 Main Street South, Sauk Centre, MN 56378 ISO WCffdedQualgManagemanlSyMemiWBENC•CedliedNBEITHE TIMER EXPERTS - SINCE 1974 Phone:800-245-2809—www.felling.com certified WBENC 1000-F ATTENTION: Ship To: Minnesota State Contract T-603-174221 City of Hutchinson- Creekside Soils 1500 Adams Street SE Hutchinson, MN 55350 Quote Valid Phone: Andy Kosek - 320-587- 6762 FAX: for 7 Days Reference No: 212214JDM Bill to: Customer Unit/Stock: Minnesota State Contract T-603- Phone: 174221 FAX: City of Hutchinson- Creekside Soils 1500 Adams Street SE Hutchinson, MN 55350 • • • Sales Person Jacob Meyer Appx Completion 27 (weeks) Quote Date 02/18/2021 D-• 12% Other Order • • 0% Product I • XF-70-2 HDG Semi - Detachable GN Order Status Quote Net Due 30 Days Serial No Shipping Notes: Drawing No: OVL Length: 53 Copy No: Appx Wgt Notes: Part No: 21,9381bs MRP No: Smart No: 035.553 Item Type Options Description Add Qty Unit Tota I Qty Tota I Amt Base Trailer XF-70-2 HDG Each 0 $54,608.00 Load 70,000 Ibs in 16 ft Std 1 $0.00 Capacity Gooseneck 11' Hydraulic Detachable Gooseneck 84" Swing Feet 11 $0.00 Clearance Gooseneck, 5 Position Ride Height Cam Blocks Std 1 $0.00 Acc Gooseneck, Hydraulic Pressure Gauge, Liquid Filled, for supply line Opt 1 $0.00 Acc pressure Gooseneck, Hydraulically Operated Center Neck Support Arm Std 1 $0.00 Acc Gooseneck, •/ Bar to Hang Chains in Neck Tower, no cover Each 1 $118.00 Acc Gooseneck, •/ Upper Deck, 102" Wide with White Oak Inlay with Rub Feet 8 $4,096.00 Acc Rail & Stake Pockets and Rear Mud Flaps and Remote Hyd Levers Ramps, 26" Front Fold Over Ramps Pair 1 $0.00 Front Deck •/ Add Deck Length 1 Feet 23 $1,095.00 Length Main Deck Removable Swing Out Outriggers, 5,000 lb rating Std 1 $0.00 Main Deck •/ Side Rail Top Flange Reinforcement(Straight D-Rings 1 Feet 23 $650.00 ILO Bent) Deck Type White Oak Full 2" (Outer Bays Only) Std 1 $0.00 Deck Type •/ Full 2" White Oak to fill Center of Deck Feet 23 $667.00 Trunnion •/ 60" Axle Spread, Trunnion Length in Feet (2 axle) Feet 8.5 $4,407.25 Length Trunnion •/ 20' Appx, 4 ft Trunnion Approach, bolt on (Adds to Feet 4 $5,971.50 Length overall length, use with Wheel Covers) Rear Deck •/ Wheel Covers, Full Length Flat Top Modular (Bolt On, 2 Axle 2 $1,880.00 & Trunnion piece), 20K Load Bearing Page 1 Appx Completion Date Subject to Engineering Review 03/09/2021 Ref. No: 212214JDM Model Web Page: https://www.felling.com/trailers/construction/semi- tra i le r-constructi on/ FELLING TRAILERS, INC. certified 1525 Main Street South, Sauk Centre, MN 56378 ELL/NG W g E N C Z000-F N 0 CwHed kk Ma11*aal SpIm 1 WBENG40dBE I THE TOLER EXPERTS -SIACE1974 Phone: 800-245-2809 - www.felling.com WOMENS BUSINESSENTR-SE Item Type Options Description Add Qty Unit Total Qty Total Amt Rear Deck V/ **Custom**- Opt 1 $652.00 & Trunnion Center of Rear Trunnion, White Oak Filled (use with Wheel Covers), Removable, 20K Load Bearing- Includes non-structural Steel approach Cover plate ( Bolt on tread plate over top of main beams, will not match wheel cover approach angle) Beavertail �/ Self Cleaning Angle Iron 2 Feet 5 $4,390.00 Ramps; V/ V X 38", 5" X 3" Angle Iron, Air Operated Pair 1 $3,232.00 Rear Appx Deck 24" Loaded, 8" Ground Clearance Inches 1 $0.00 Height Width 102" OD 10 Feet 40.5 $0.00 Tie Downs �/ D-Rings, 1" 20 Each 32 $840.00 (2 pair on GN Deck) (2 pair on main beams, each end of well) 1 in each corner of rear deck. Tie Downs �/ Stake Pockets Each 4 $26.00 2 Pair on sides of Wheel covers. (8" in from each end) Tie Downs �/ 3 Bar Low Profile Winches (weld on) with J-Hook Each 10 $96.00 across from Winch (3) along Top Deck, (6) along Main deck, (1) Between Axles, under fixed bolster Tie Downs �/ **Custom**- Opt 2 $124.00 Porta Winch Part# 49716-10 (Stake pocket mounted Barrel winch) (shipped loose) Brakes Air, ABS 2S/1M, Meritor WABCO (Parking brakes on all Std 1 $0.00 axles) Axles 25K Oil Bath Std 2 $0.00 Tires & �/ 295/75R 22.5 G, 10 Bolt [22.5 x 8.25] Hub Pilot Each 8 $1,192.00 Wheels Tires & �/ Aluminum 8.25" x 22.5" Hub Piloted Wheels, Each 8 $2,360.00 Wheels, TaskMaster Polished (inner and outer) Acc Suspension Ridewell 240 with Dump Valve & Pressure Gauge Std 1 $0.00 Suspension �/ Manual Adjustable Ride Height Control (+ or - 2.5") Opt 1 $295.00 Hitch Type Semi King Pin [S] with 16" Setback, 50" Height +/- Std 1 $0.00 Plug 7 Pole Semi Socket Std 1 $0.00 Lights LED Lights (Peterson), (1) per side Gooseneck, (3) lights Std 1 $0.00 per side Deck & Trunnion, (3) per side Tailboard, Sealed Wiring Harness (Sealco) Lights �/ Amber LED Strobe Lights, Switched and Mounted in Opt 1 $501.00 Tailboard, replaces 2 center tail lights Lights �/ Flasher Kit w/Battery for Marker, Tail Lights (includes Opt 1 $604.00 Strobe Lights when optioned) Trailer Felling Black # CCA945378 (White Felling Decal) Std 1 $0.00 Color Stripe Color White Std 1 $0.00 Standard Document Holder Std 1 $0.00 Standard Drop In Storage Tray in Main Deck (1 Standard) Std 1 $0.00 Standard Plumbed for Wet Kit with Hyd Couplers, Pressure- 3/4" Std 1 $0.00 Pioneer, Male 6602-12-12, Return- 3/4" Pioneer Female 6601-12-12 ** 3,000 PSI Required ** Page 2 Appx Completion Date Subject to Engineering Review 03/09/2021 Ref. No: 212214JDM Model Web Page: https://www.felling.com/trailers/construction/semi- tra i ler-constructi on/ ELL//VG FELLING TRAILERS INC. certified 1525 Main Street South, Sauk Centre, MN 56378 W g E N C 1000-F ISO WCffdedOn%MaeapanlSyslemiWBENFC dhedHBEITHE TRRILEREXPERTS - SINCE 1974 Phone: 800-245-2809 — www.felling.com IGIFISB SIIESS E IT ERIRISE Item Type Options Description Add Qty Unit Total Qty Tota I Amt Option �/ Chain Tray Lockable Lid, Bolt On Each 2 $418.00 Option �/ Oversize Load Sign, Non -Folding Aluminum with Pipe Opt 1 $549.00 Brackets Mounted Above the Tail Board Option �/ Additional Drop in Chain Tray (between Main Deck Opt 1 $276.00 cross members) **Rear most of Main deck** (between Wheel cover's 20 deg. approach) GVWR 84,5001bs Std 1 $0.00 Standard List Price: MSO's are not released until Dealer Discount: PAINT Payment Received Sub Total: **FOB IF NO FREIGHT charged** Tier Discount: Sub Total after Tier: Net Cost: ** FET Tax may apply on 26,000 lb GVWR and above ** riease sign ana aaie your acceptance oT inis quote: Freight: Other Charge (see above) Sales Tax: License Fees: FEET TAX: TOTAL U.S.D. $89,047.75 $10,685.73 $78,362.02 $0.00 $78,362.02 $78,362.02 $0.00 $0.00 $0.00 $9,018.00 Page 3 Appx Completion Date Subject to Engineering Review 03/09/2021 Ref. No: 212214JDM Model Web Page: https://www.felling.com/trailers/construction/semi- tra i le r-constructi on/ HUTCHINSON CITY COUNCIL ct=y�fl1 Request for Board Action 7AL Zwl,7 Agenda Item: CITY CONSENT FOR ASSIGNMENT OF COLLATERAL Department: EDA LICENSE SECTION Meeting Date: 3/23/2021 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: none Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The owner of Cornerstone Commons, KGB Cornerstone Commons LLC, is obtaining a loan from Royal Credit Union of Wisconsin and is assigning the TIF on the Cornerstone Commons property as collateral. (Tax Increment Financing was used to help finance the project back in 2006.) As part of the agreement between KGB Cornerstone Commons LLC and Royal Credit Union, the consent of the City is being requested. (in other words, the City is being asked to agree to the collateral assignment). This transaction does not affect the City in any way. The City Attorney has reviewed the agreement and has no concerns. The agreement is enclosed for your review, however the only part that applies to the City is the "CONSENT OF CITY" section on page 7. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Approval for Mayor & City Administrator to sign Consent for Assignment of Collateral Document. Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: COLLATERAL ASSIGNMENT OF PAYMENT UNDER REDEVELOPMENT AGREEMENT This Collateral Assignment of Payment under Redevelopment Agreement (this "Assignment") is made as of February , 2021, by KGB Cornerstone Commons LLC, a Minnesota limited liability company ("Borrower") to and in favor of Royal Credit Union, a Wisconsin chartered credit union ("Lender"). RECITALS A. Borrower and Lender have entered into a Loan Agreement dated February , 2021 (as may be amended, restated, extended, supplemented, or otherwise modified in writing from time to time, the "Loan Agreement"), pursuant to which Lender has agreed to make a loan to Borrower in the maximum principal amount of $ (the "Loan"). B. Borrower is the owner of the land described on the attached Exhibit A (the "Land"), which Land serves as security for the Loan. C. Borrower and the City of Hutchinson, Minnesota (the "City") are parties to a Redevelopment Agreement dated March 1, 2006 (the "Redevelopment Agreement"), pursuant to which the City has agreed to pay to Borrower, from Available Tax Increment (as defined in the Redevelopment Agreement), for certain Public Redevelopment Costs (as defined in the Redevelopment Agreement). D. As a condition to making the Loan, Lender has required Borrower to execute and deliver this Assignment to Lender. NOW, THEREFORE, in consideration of the foregoing and to induce Lender to make the Loan, Borrower agrees as follows: 1. Assignment. Borrower hereby transfers and assigns to Lender and grants to Lender, its successors and assigns, for the benefit of Lender, as security for the Loan, a security interest in all of Borrower's right, title, and interest in and to the payment of the reimbursement of Public Redevelopment Costs as set forth in Section 6.2 of the Redevelopment Agreement (the "TIF Payment"). This Assignment shall constitute a perfected, absolute, and present assignment, provided that Lender shall not have the right under this Assignment to exercise any remedies under this Assignment until an Event of Default (as defined in Section 8, below) shall occur. 2. TIF Payment Proceeds. So long as there is no Event of Default, Borrower shall be entitled to receive and use the proceeds of any TIF Payment. Following an Event of Default, Borrower shall, within three business days of receiving the proceeds of any TIF Payment from the City, tender those funds to Lender for application to the Loan. Also following an Event of Default, Lender may, but shall not be required to, give notice to the City and inform the City of Borrower's instruction to remit future payments directly to Lender for the benefit of Borrower. 3. Representations and Warranties. Borrower represents and warrants to Lender and agrees as follows: (a) The Redevelopment Agreement will not, without the prior written consent of Lender, modify, amend, supplement, terminate, surrender, or change in any manner whatsoever the terms of the Redevelopment Agreement affecting and related to the reimbursement of Public Redevelopment Costs as set forth in Section 6.2 of the Redevelopment Agreement. (b) The Redevelopment Agreement and the TIF Payment are free and clear of all liens, security interests, assignments, and encumbrances other than the assignment and security interest created by this Assignment and any obligations contained within the Redevelopment Agreement. (c) Borrower has the full right, power, and authority to assign the TIF Payment free and clear of any and all liens, security interests, and assignments, except as may be set forth in this Assignment. (d) Borrower will keep the TIF Payment free from any lien, encumbrance, assignment, or security interest whatsoever, other than as described in this Assignment. 4. Covenants. Borrower covenants and agrees: (a) It shall perform each and every one of its duties and obligations, if any, under the Redevelopment Agreement and observe and comply with each and every term, covenant, condition, agreement, requirement, restriction, and provision of the Redevelopment Agreement. (b) It shall give prompt notice to Lender of any claim of or notice of default under the Redevelopment Agreement known or given to it together with a copy of any such notice or claim if in writing. (c) At the sole cost and expense of Borrower, Borrower will enforce the full and complete performance of each and every duty and obligation to be performed by the City under the Redevelopment Agreement. (d) It will appear in and defend any action arising out of or in any manner connected with the Redevelopment Agreement and the duties and obligations of Borrower or the City under the Redevelopment Agreement. 5. Purpose of Assignment. This Assignment is made to induce Lender to make the Loan and for the purpose of securing the performance and observance by Borrower of all of the terms and conditions of the Loan Agreement and all other obligations of Borrower under the Loan Agreement and ancillary loan documents. 6. Right to Act on Behalf of Borrower: TIF Payment under the Redevelopment Agreement. Borrower authorizes Lender and all persons and entities designated by Lender at the direction of Lender during an Event of Default to act on its behalf either in the name of Borrower 4 or Lender (or the name of the person and entity designated by Lender) in connection with the exercise of any of the rights of Borrower to receive the TIF Payment under the Redevelopment Agreement. Borrower irrevocably appoints Lender and all persons and entities designated by Lender as its attorney -in -fact to demand, receive, and enforce Borrower's rights with respect to the TIF Payment under the Redevelopment Agreement. Borrower agrees to reimburse Lender on demand for any reasonable expenses incurred by Lender, or its agents or attorneys, pursuant to this authorization. Borrower irrevocably instructs, directs, authorizes, and empowers all parties to the Redevelopment Agreement to recognize the claims of Lender and its successors or assigns, and to act upon any instructions or directions of Lender without investigating the reason for any action taken by Lender. 7. No Assumption by Lender. It is understood and agreed that Lender does not assume any of the obligations or duties of Borrower under the Redevelopment Agreement or accept any responsibility or liability for the performance of any obligations imposed upon Borrower pursuant to the Redevelopment Agreement. 8. Event of Default. An "Event of Default" shall mean the occurrence of any default under the Redevelopment Agreement and the continuation of such default beyond any applicable grace period, the occurrence of any Event of Default under the Loan Agreement or ancillary loan document, or the occurrence of any default under this Assignment. 9. Remedies. Upon the occurrence of an Event of Default, Lender may, without demand for performance or other demand, advertisement, or notice of any kind, except such notice as may be required under the Uniform Commercial Code, and all of which are, to the extent permitted by law, expressly waived, (i) collect the amounts payable to Borrower pursuant to the Redevelopment Agreement and exercise any right of Borrower to demand, collect, receive and receipt for, compromise, compound, settle and prosecute and discontinue any suits or proceedings in respect of any or all of the amount payable pursuant to the Redevelopment Agreement; (ii) take any action that Lender may deem necessary or desirable in order to collect the amount payable pursuant to the Redevelopment Agreement; (iii) exercise any of the remedies available to a secured party under the Uniform Commercial Code and to proceed to protect and enforce this Assignment by suits or proceedings or otherwise; and (iv) enforce any other legal or equitable remedy available to Lender. The foregoing remedies are cumulative of and in addition to the rights or remedies provided for or allowed in the Loan Agreement or any other instrument given for the security of the Loan or as provided for or allowed by law or in equity. 10. Indemnity. Lender shall not have any obligation to perform or satisfy any duty or obligation of Borrower under the Redevelopment Agreement. Borrower shall and does hereby indemnify, defend, and hold Lender harmless from and against and in respect of any and all actions, causes of action, suits, claims, demands, judgments, proceedings and investigations (or any appeal thereof or relative thereto or other review thereof) of any kind or nature whatsoever, arising out of, by reason of, as a result of or in connection with the Redevelopment Agreement and any and all liabilities, damages, losses, costs, expenses (including fees of counsel and expenses and disbursements of counsel), amounts of judgment, assessments, fines or penalties, and amounts paid in compromise or settlement, suffered, incurred or sustained by Lender as a result of, or reason of or in connection with any of the matters above. 3 11. Choice of Law. Notwithstanding the place of execution of this instrument, the parties to this Assignment have contracted for Wisconsin law to govern this Assignment and it is agreed that this Assignment is made pursuant to, and shall be construed and governed by, the laws of the State of Wisconsin without regard to the principles of conflicts of law. 12. Notices. Any notices and other communications permitted or required by the provisions of this Assignment (except for telephonic notices expressly permitted) shall be in writing and shall be deemed to have been properly given or served by depositing the same with the United States Postal Service, or any official successor thereto, designated as Certified Mail, Return Receipt Requested, bearing adequate postage, or deposited with a reputable private courier or overnight delivery service, and addressed to the address listed below, or to such other address as shall be designated by such party in a notice to the other parties . Each such notice shall be effective upon being deposited as aforesaid. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to be receipt of the notice sent. If to Borrower: KGB Cornerstone Commons LLC Attn: Matthew Klein 14102 Abbeyfield Ave. Rosemount, MN 55068 If to Lender: Royal Credit Union Attn: Dan Leibham 200 Riverfront Terr. Eau Claire, WI 54703 13. Release. Upon a determination by Lender that the obligations secured by this Assignment have been fully satisfied, Lender shall deliver to Borrower such instruments of release as may be necessary to release the interests of Lender in the TIF Payment. 14. Counterparts. This Assignment may be executed in counterparts, each of which will be deemed to be an original, but all of which together shall constitute one and the same instrument. This Assignment may be delivered by facsimile or other electronic delivery means with each such counterpart, facsimile, or other electronic delivery means constituting a valid, effective and enforceable agreement. [Signature page follows.] IN WITNESS WHEREOF, the parties hereto have caused this Assignment to be executed by their respective duly authorized officers, as of the date first above written. KGB Cornerstone Commons LLC, a Minnesota limited liability company By: Name: Title: STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me on February , 2021, by , of KGB Cornerstone Commons LLC, a Minnesota limited liability company, on behalf of the company. Notary Public My commission expires: E LENDER: Royal Credit Union, a Wisconsin chartered credit union By: Name: Title: STATE OF WISCONSIN ) ) ss. COUNTY OF EAU CLAIRE ) The foregoing instrument was acknowledged before me on February , 2021, by of Royal Credit Union, a Wisconsin chartered credit union, on behalf of said the union. Notary Public My commission expires: Con CONSENT OF CITY The undersigned, being the Mayor and of the City of Hutchinson, Minnesota (the "City"), do hereby consent, agree, represent, and warrant to Lender, on behalf of the City, intending to be legally bound: 1. The City hereby consents to the foregoing Collateral Assignment (the "Assignment"). 2. The City is the City as defined in the Redevelopment Agreement described in the Assignment, and the Tax Increment District described therein is in full force and effect. 3. The City has full power and authority to execute this Consent and make effective the terms hereof. 4. The City reserves all rights and remedies of the City set out in the Redevelopment Agreement. 5. This Consent shall inure to the benefit of Lender and its successors and assigns, and shall be binding upon the City and its successors and assigns. CITY: City of Hutchinson, Minnesota By: Name: Its: Mayor ATTEST: By: Name: Its: STATE OF MINNESOTA ) ss. COUNTY OF MCLEOD ) The foregoing instrument was acknowledged before me on , 2021, by and , the Mayor and respectively, of the City of Hutchinson, Minnesota, on behalf of the City. Notary Public My commission expires: 7 EXHIBIT A LEGAL DESCRIPTION See attached. Exhibit A EXHIBIT "A" Lot 1, Block 1, Cornerstone Commons, McLeod County, Minnesota. Abstract Property Exhibit "A" 57918 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Site Plan Review for Addition and New Parking Lot at 225 Shady Ridge Road NW. Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 3/23/2021 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant is proposing building an approximately 1,258 square foot addition to the existing building located at 225 Shady Ridge Road NW. The addition will improve the common area and staff spaces of the facility. Additionally, the plan is for the parking lot to be reconfigured to better accommodate the parking needs of the facility. Nobody from the public spoke regarding this item. The Planning Commission had questions regarding the accessible entrance to the facility and it was noted that an elevator meets the accessible entrance requirements. The Planning Commission voted to unanimously to recommend approval of the Site Plan. BOARD ACTION REQUESTED: Approval of resolution approving Site Plan. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15288 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE PLAN LOCATED AT 225 SHADY RIDGE RD NW, HUTCHINSON, MN. FACTS 1. River Oaks of Shady Ridge Real Estate, LLC is the owner of the lot at 225 Shady Ridge Rd NW; and, 2. The subject property is legally described as: Par of SW 1/4 SW '/4.86 Acres Full Legal: That part of the Southwest Quarter (SW 1/4) of Section Thirty-six (36), Township One Hundred Seventeen (117) North, Range Thirty (30) West, and more particularly described as follows: Beginning at a point on the west line of said Southwest Quarter (SW 1/4) of Section Thirty-six (36), said point lying North 491.40 feet from the Southwest corner of said Southwest Quarter (SW 1/4) of Section Thirty-six (36); thence continuing North along said west line a distance of 170.00 feet; thence deflect right at an angle of 75 degrees 37 minutes a distance of 200.00 feet; thence deflect right at an angle of 104 degrees 23 minutes a distance of 219.68 feet; thence deflect right at an angle 90 degrees 00 minutes a distance of 193.73 feet to the point of beginning. River Oaks of Shady Ridge has applied for site plan approval for a 1,258 square foot addition to the existing building and parking lot reconfiguration located at 225 Shady Ridge Rd NW, Hutchinson MN. 4. The City of Hutchinson requires site plan approval to preserve and promote attractive, well -planned, stable urban conditions. 5. The Planning Commission met on March 16, 2021 and considered the request and recommended approval of the site plan with the following considerations: a. The proposed building and site improvements shall comply with the standards of the R-2 district and the Zoning Ordinance. b. At least one of the parking stalls needs to be removed from the center island. Staff will review the final layout with the building permit. C. Garbage enclosure needs to be removed from the City right of way. d. Stormwater must tie into catch basin on south property line. Details will be reviewed with building permit. e. Clarification is required on building accessibility with stairs being added. f. Utility relocation is at the cost of the owner. g. SAC/WAC charges will be due at the time building permits are issued. h. Approval of a SWMPP and erosion control permits are required prior to construction on site. i. Applicable permits are required to any construction starting on the site. 6. The City Council of the City of Hutchinson reviewed the site plan approval at its meeting on March 23, 2021 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the site plan with the following conditions. Findings of Fact — Resolution # 15288 225 Shady Ridge Rd NW Site Plan Page 2 a. The proposed building and site improvements shall comply with the standards of the R-2 district and the Zoning Ordinance. b. At least one of the parking stalls needs to be removed from the center island. Staff will review the final layout with the building permit. C. Garbage enclosure needs to be removed from the City right of way. d. Stormwater must tie into catch basin on south property line. Details will be reviewed with building permit. e. Clarification is required on building accessibility with stairs being added. f. Utility relocation is at the cost of the owner. g. SAC/WAC charges will be due at the time building permits are issued. h. Approval of a SWMPP and erosion control permits are required prior to construction on site. i. Do not enter signs shall be placed in the appropriate locations at the ingress and egress locations. j. Applicable permits are required to any construction starting on the site. APPLICABLE LAW 7. The site plan review request meets the following standards as required in Section 154.174 of the City of Hutchinson Municipal Code: CONCLUSIONS OF THE LAW 8. The proposed site plan preserves and promotes attractive, well -planned, stable urban conditions. 9. The requested site plan is consistent with the comprehensive plan. 10. The proposed use is designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a site plan approval to allow construction of an addition to the existing building and parking lot reconfiguration located at 225 Shady Ridge Rd NW, Hutchinson, MN is approved. Adopted by the City Council this 23rd day of March, 2021. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor STAFF REPORT -PLANNING DEPARTMENT ------------------------ To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: March 12, 2021, for March 16, 2021, Planning Commission Meeting Application: Site Plan for construction of an Addition and Parking Lot at 225 Shady Ridge Rd. NW Applicant: River Oaks at Shady Ridge SITE PLAN The applicant is proposing building an approximately 1,258 square foot addition to the existing building located at 225 Shady Ridge Road NW. The addition will improve the common area and staff spaces of the facility. Additionally, the plan is for the parking lot to be reconfigured to better accommodate the parking needs of the facility. City of Hutchinson Owner Labels Owner Labelsw/Pl❑ _ 1282 345 City Limits 'F Ell Urban Boundary Addresses- - — Airport 257 � yj '1270 ■ Parks a ❑ Parcels€ ❑ Lakes Street Names ' 255 1288 1282 1280� ••• Private Roads 2 Aerials 2018 Red- Band_1 W O �.•; .R. Blue: Band_3 Q 225 Ah i �r r y 1255 u' ,INC P EHENT F.neua�a7.N __ _ _ vianrtzi. ia:�.unu r:v=�c Ea Planning Commission — August 18, 2020 Site Plan Review 225 Shady Ridge Road NW Page 2 GENERAL INFORMATION Existing Zoning: R-2 Medium Density Residential District Property Location: 225 Shady Ridge Rd NW Lot Size: .86 acres Existing Land Use: Assisted Living Facility Adjacent Land Use: Residential and Commercial Adjacent Zoning: R-2 and C-4 Comprehensive Land Use Plan: Residential Zoning History: Previously Cedar Crest assisted living facility. Has been River Oaks and Shady Ridge assisted living facility for past several years. Applicable Regulations: Section 154.174 Building: The existing building is 10,541 square feet two-story lap sided building. The addition is proposed to be 1,258 square feet for a total of 11,799 square feet. The addition will be on the northwest side of the building. It should be noted that because of the stairs on the plan the building doesn't appear to be accessible. City Staff would like clarification on how accessibility will be achieved. Any utilities that need to be moved, including gas utilities, will need to be relocated at the owner's expense. Access, Circulation and Parking: Access to the site is off Shady Ridge Road NW. The plan is to have a one-way half circle parking lot with parking around the perimeter (see site plan attached). The entrance is on the south side and exit in on the north side. There are 14 parking stalls shown on the site plan, however staff recommends taking out the odd shaped parking stall in the center island. Additionally, do not enter signs shall be placed at the appropriate places at the entrance/exit points to School Road NW. Setbacks: All of the required setbacks appear to be met besides the concrete pad for the dumpster enclosure. This pad is required to be at least five feet from the property lines. Landscaping and Lighting: The landscaping plan will be reviewed with the building permit. Lighting will have to be down cast and not shine on adjacent properties. Planning Commission — August 18, 2020 Site Plan Review 225 Shady Ridge Road NW Page 3 Stormwater Management/Erosion Control: The City requires proper drainage to a City stormwater system. There is a catch basin along the south property line that the stormwater should be conveyed to, rather than sending the stormwater to Shady Ridge Road NW. A City Excavation/Erosion Control Permit will be required in addition to a State NPDES Construction Stormwater Permit. Recommendation: Staff recommends approval of the site plan review with the following findings and conditions: 1. The proposed building and site improvements shall comply with the standards of the R-2 district and the Zoning Ordinance. 2. At least one of the parking stalls needs to be removed from the center island. Staff will review the final layout with the building permit. 3. Garbage enclosure needs to be removed from the City right of way. 4. Stormwater must tie into catch basin on south property line. Details will be reviewed with building permit. 5. Clarification is required on building accessibility with stairs being added. 6. Utility relocation is at the cost of the owner. 7. SAC and WAC fees will be calculated and due at the time of building permit. 8. Approval of a SWMPP and erosion control permits are required prior to construction on site. 9. Applicable permits are required prior to any construction starting on the site. HKI�"� y ! PAD'. 230 `6Nt�5HPpY NR p1GE RO HUt WN ShaA o° 1 Owne s 255 1}ne 0^' .i r v i i pddEe es ProPem /r Fen ce Cross � r�' sliEuvou, xorFs: �as«P.�amaErv.aa», IV1lS11e �� -_{P1 Wood � g I I. r I' eoarmeuaxeeauxwcweaawuea onxxarww�wuexo,E�TMerfoxrecx.warvvoa, 9 0 3j�° �,. y. .oaroueroaaenw9.wo1 ' ° "' Y'Tr` ix TMEam,vaiw,armor„iw.rwa�nw.wo,wimvwc.,xE.xorvEFa+.wosc,vE // e�t f Found�bNo ry .V� 0.9 F CIF M Ix y PA11.01, oN� }y .aorvcv oXa4v�inc�'s`Aa .rv.,�p 1 I � � �� u� �—�� aa�"� � ` orvcxruov�...om.N—.A—.wxr.rva�r�r.ar..�om. 1!p cEmmwc,®wn«mw„mo�u++o�xcmus�x.�..,m.o. xcemwia•wmreixcnwwma I ` �c rumeseeeoarw� W U J J LI P uxire� 13.6t—=u— ® VVV S,Srurorxururrwwrowo,nrs,xumxae,uru.wooxueiwsrmarourt Q t 77 >w I — — — ��ry �ro �.g ��. sE roevmr reor o ewrx.mwwcrwvexce.=meoaru<seE ❑ } a w J ��/ oawwum �, bt wuv,rvau .mucmx,rxowa.mrxeewxm. a aa�x� unnEeme�ww�oounxcmara ❑ Q a z L/L� � �m � m,mwo.wrew.emwx =m Q 3 y �•I - I = .exox.>.�E•axn •s.®,= :r.. •�.�,. e,. rn f3 O - a . �+ � a e � 2 streryI, sided Building N ; K Add—:2255hady Rdg Rd w Foundation Area = 10,547 S.F. a �k„gy-M, � �,n B g saran PID 230361600 II a9 Bit s Palkuy`Lo�°Yrv' wru m. i En 1: mright of �0v� r iii t� i r i rr� • J \ i mm �°`A LEGEND " ,n � I .. i � � °`•'_ ,re -' •--—•--•--.•— . aa': `��ucaEu,EmsEaxva �wa�E mmmrvw. a w� re �. ME m�I Sim P T Poln 1.4 feOr„a�.�mem fth W qco F _ \\ I � 230361�ON & GYNft1DGE RD Hu,... � Po0'^er: GGI 55 SHADY _ � ivilSite - _ _ __��` - - zos roP v - P .y r co Gros Wood Fen %, �C�'i�� )S3jo a y.a F.d ��so�,ems.ao�xwEc,a>srn,,,®.aE,�Erw,",c,°x.vw.x�.nv�uwx.�.m�Nu mn F' a 8• F� l eIe $� o\ iron PIP-7F .4 w c „— s,�l p9FL\No�1P I � 0wwuwuw_Hvswmsamm �i°xExrmuau.saa �x wuaxwu°nrrucx°sss�ff uxvffi ql bIP' �y � '� i \ teFiM _ _—,° ,a,urces,wamrtmuwrmes�rt,u � \ ` wxcrs.wimuxNO�ieaswsuas - �` � u j' .�, „i— d / j LU ii 1 ___---n '•I / s' - • ! Pnmm�mExr°rTMn,nws.weaxcxm,ove[m[exsuwwms.wo[w,xe d m so<.Exn�aa.a,..,,°«•aea aw�.,,oaF,x, rn rn i � - '° - -_ -'� !f ,'��"° "��" �. �..';x;Po� ��` �"�'�.e"1s �°M.. »�,a�a•aoo,»�«ob,Po.aa�, rn Q YQ p o. F >I V m , �I�,w. •p -e r�,_ae. ~r, a �wnEoro�n,x�xo.n.o°,. °Aaa°w,xE�wm�oa�.,nx,IN w -- - ______— -_ - -_ — a ' 2 Story Lap Sided Building Address: 225 Shady Ridge Rd Foundation Area = R,d, S. F. f �'4�' '" Lu N > 'u o K w Evsis,°sE.sraauw.°sw. MF fl �6. tl �g..SIO a° oNC°WROLBo F � Ro BS� �. m i �m•.✓F 101°'° °°"° Pio 23036160oCl— jll ii OF H—HINSON G-1 �+ BiWrMoous Parking Lo� n9ht of way l::\ I o,. — ; ._ •;a a 15 fe ___-_-__ —`—�— — �.ahlt 1.4. ra _—_� _______... __ _ -_ not -- �� smacsxcmrenwx 4 —DING .—_— - -_ -„� --- -- --_�== —e.—_ '�_ivn ;� ' �[�iransformer Pad xaz•za•mw sz3.n j � '�" �- Cdln.m.re. ab. - - - - - - - - - -N ,W EXTERIOR ELEVATION KEYNOTES 0 wv�m �wYwwn�euaorcmw�w 01� - MIDI v I� cal 1 I EXTERIOR EIEVMMS A300 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Site Plan Review for Construction of New Police Facility Located at 205 Agenda Item: Washington Avenue East. Department: Planning LICENSE SECTION Meeting Date: 3/23/2021 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City of Hutchinson has made application for a site plan review for the construction of a new Police Facility at 205 Washington Avenue E. (former EconoFoods Building). In addition to the Police Facility, the current liquor store will be separated from the former grocery store and a new street and parking lot configuration will be constructed. Nobody from the public spoke regarding this request. The Planning Commission asked questions about the right -in, right -out on Adams St. There were also questions about the parking along the west side of the new police building and the access to the parking lot in that location. There were also questions regarding Stormwater Management and the system that is being proposed for this facility. The engineer noted this type of system was chosen because it meets requirements, didn't require as much land to accommodate stormwater treatment, and it was the most cost-effective for the site. There was also a question of what is going to be on the west side of Jefferson St. After staff and/or the consultants answered all of the questions, the Planning Commission voted unanimously to recommend approval of the site plan request. BOARD ACTION REQUESTED: Approval of resolution for site plan approval. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15291 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE PLAN LOCATED AT 205 WASHINGTON AVE E, HUTCHINSON, MN. FACTS 1. The City of Hutchinson is the owner of the lot at 205 Washington Ave E; and, 2. The subject property is legally described as: Parcel 1: Building 1, Erickson's Downtown Redevelopment Condominium, Condominium No. 5, McLeod County, Minnesota, as amended by First Amendment to Declaration of Common Interest Community No. 5, Condominium, Erickson's Downtown Redevelopment Condominium, dated October 28, 2008, recorded December 27, 2011, as Document No. 400129. Parcel 2: Non-exclusive easement for ingress and egress as contained in the Easement Agreement dated May 16, 2006,recorded May 26, 2006, as Document No. A-362198, as amended by First Amendment to Declaration of Common Interest Community No. 5, Condominium, Erickson's Downtown Redevelopment Condominium, dated October 28, 2008, recorded December 27, 2011, as Document No. 400129. Being Abstract Land. 3. The City of Hutchinson has applied for site plan approval for construction of a new Police Facility located at 205 Washington Ave E, Hutchinson MN. 4. The City of Hutchinson requires site plan approval to preserve and promote attractive, well -planned, stable urban conditions. 5. The Planning Commission met on March 16, 2021 and considered the request and recommended approval of the site plan with the following considerations: a. The proposed building and site improvements shall comply with the standards of the C-3 district and the Zoning Ordinance. b. The applicant must obtain all appropriate permits from McLeod County regarding access to Adams St. C. Final landscape plans shall identify the size and species of the plantings and shall be approved by the City Arborist. d. SAC/WAC charges will be due at the time building permits are issued. e. 1st Avenue NE pavement/curb line revisions should be included in building permit submittal. A drainage facility shall be included in this parking area. f To achieve 16 parking stalls at the Liquor Hutch, existing landscaping must be replaced with a retaining wall and tied into entry/steps appropriately. g. If the underground stormwater facility is utilized a long-term operations and maintenance plan will need to be developed outlining who is going to maintain the system and how this will be done. Findings of Fact — Resolution # 15291 205 Washington Ave E Site Plan Page 2 h. Approval of a SWMPP and erosion control permits are required prior to construction on site. i. Catch basins shall not be located near where dumpsters will be located. j . Stormwater Maintenance agreement must be signed and recorded by applicant. k. Applicable permits are required to any construction starting on the site. 6. The City Council of the City of Hutchinson reviewed the site plan approval at its meeting on March 23, 2021 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the site plan with the following considerations. a. The proposed building and site improvements shall comply with the standards of the C-3 district and the Zoning Ordinance. b. The applicant must obtain all appropriate permits from McLeod County regarding access to Adams St. C. Final landscape plans shall identify the size and species of the plantings and shall be approved by the City Arborist. d. SAC/WAC charges will be due at the time building permits are issued. e. 1st Avenue NE pavement/curb line revisions should be included in building permit submittal. A drainage facility shall be included in this parking area. f To achieve 16 parking stalls at the Liquor Hutch, existing landscaping must be replaced with a retaining wall and tied into entry/steps appropriately. g. If the underground stormwater facility is utilized a long-term operations and maintenance plan will need to be developed outlining who is going to maintain the system and how this will be done. h. Approval of a SWMPP and erosion control permits are required prior to construction on site. i. Catch basins shall not be located near where dumpsters will be located. j . Stormwater Maintenance agreement must be signed and recorded by applicant. k. Applicable permits are required to any construction starting on the site. APPLICABLE LAW 7. The site plan review request meets the following standards as required in Section 154.174 of the City of Hutchinson Municipal Code: CONCLUSIONS OF THE LAW 8. The proposed site plan preserves and promotes attractive, well -planned, stable urban conditions. 9. The requested site plan is consistent with the comprehensive plan. 10. The proposed use is designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a site plan approval to allow construction of a new Police Facility located at 205 Washington Ave E, Hutchinson, MN is approved. Adopted by the City Council this 23rd day of March, 2021. Findings of Fact — Resolution # 15291 205 Washington Ave E Site Plan Page 3 ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor STAFF REPORT -PLANNING DEPARTMENT ------------------------ To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: March 12, 2021, for March 16, 2021, Planning Commission Meeting Application: Site Plan for construction of Hutchinson Police Facility Applicant: City of Hutchinson SITE PLAN The City of Hutchinson has made application for a site plan review for the construction of a new Police Facility at 205 Washington Avenue E. (former EconoFoods Building). In addition to the Police Facility, the current liquor store will be separated from the former grocery store and a new street and parking lot configuration will be constructed. City of Hutchinson Owner Labels McLeod County Owner Labels w/PIU Veterans Memorial Park City Limits Urban Boundary 1STAVE NE Addresses Airport Parks Parcels .r ❑ Lakes Street Names ••• Private Roads Aerials 2018 _ a' IF I i Red: Band 1 205 205 7I Green: Band 2 _ z F � Blue: Band-3 I d. F2 r- AM - Tow P. EnliJP—, WASWrV}!v":ETv'!HERE, Li, USGSKanea,.ES IINCREMENT dGCC. O, StreetMap mntribut , and the CIS User Community, Ll•_'0S, Mcleod County 111V2121. 11:1 ]:%Ail tirHi-9f ka Planning Commission —March 16, 2021 Site Plan Review 205 Washington Ave. E. Page 2 GENERAL INFORMATION Existing Zoning: C-3 Central Commercial District Property Location: 205 Washington Ave. E. Lot Size: 4 acres Existing Land Use: Vacant Grocery Store, Parking Lot, Liquor Store Adjacent Land Use: Commercial, Industrial, and Parkland Adjacent Zoning: C-3 Comprehensive Land Use Plan: Mixed Use Zoning History: Site was redeveloped in early 1990s from Industrial Property into the Econo Foods project. Applicable Regulations: Section 154.174 Building: The building is proposed to be approximately 38,000 square foot one-story structure (see building elevations attached). The building includes space for the Police Department, including secured indoor parking area, Emergency Operations Center and the DMV. The building is a mix of brick, aluminum panel and pre -cast construction. Access. Circulation and Par Jefferson Street is planned to be extended to the north to connect between Washington Ave and 15t Ave. NE. Access to the site will primarily come from Washington Avenue and 1st Ave NE. Police vehicles will utilize a right out only onto Adams Street for emergencies. Truck traffic going to the Liquor Store for deliveries will use a right in off Adams Street. Those trucks will exit onto Washington St. All other police traffic will be using the new Jefferson Street alignments to access the south side of the building. Angled parking is planned on lst Ave. NE on the north side of the facility to accommodate public parking for the Police Department. There is a new parking lot planned for the DMV and Emergency Operations Center (EOC) on the west side of the Police Department building. This parking lot has 23 parking stalls. The parking lot for the Liquor Hutch is also being reconfigured. The parking lot will have approximately 14 stalls directly to the west of the Liquor Hutch. These parking stalls should handle the majority of the Liquor Hutch parking and there are also additional stalls on the street, as well as stalls available to the west of Jefferson St. and on -street parking is proposed on the west side of Jefferson St. The applicant is working with McLeod County to fmalize details regarding access to Jefferson St. An access permit is required from McLeod County. Staff feels site circulation and access is adequate for this site. The new Jefferson St. alignment will provide good access points into the Liquor Hutch Parking lot and the DMV parking lot, as Planning Commission — March 16, 2021 Site Plan Review 205 Washington Ave. E. Page 3 well as access to the south side of the Police Department building, where the majority of the Police vehicles will be driving. The Engineering Public Works Department has provided a memo that provides more detailed comments relative to some of the items noted above. Setbacks: Building setbacks within the C-3 District are zero feet, meaning a building can be located right up to the property line. Parking lots and circulation drives are required to be located a minimum of 5 feet off the property line. Landscaping and Lighting_ The landscaping plan will be reviewed with the building permit. Lighting will have to be down cast and not shine on adjacent properties. Stormwater Management/Erosion Control: The City requires that a Stormwater Management Agreement be executed and recorded by the owner prior to commencing construction. This is required to be recorded for each parcel that a structural stormwater BMP is installed on. There are some concerns regarding the underground stormwater collection system noted in the memo from Engineering/Public Works that can be discussed. One of the main considerations of the design was utilizing an underground stormwater collection system because there wasn't space on the site for a traditional pond or rain garden type facility. Additionally, the design team felt that a pond didn't fit in within a downtown area. Please see attached copy of memo from Public Works/Engineering regarding stormwater collection. A City Excavation/Erosion Control Permit will be required in addition to a State NPDES Construction Stormwater Permit. Recommendation: Staff recommends approval of the site plan review with the following findings and conditions: 1. The proposed building and site improvements shall comply with the standards of the C-3 district and the Zoning Ordinance. 2. The applicant must obtain all appropriate permits from McLeod County regarding access to Adams St. 3. Final landscape plans shall identify the size and species of the plantings and shall be approved by the City Arborist. 4. SAC and WAC fees will be calculated and due at the time of building permit. 5. 1st Avenue NE pavement/curb line revisions should be included in building permit submittal. A drainage facility shall be included in this parking area. 6. To achieve 16 parking stalls at the Liquor Hutch, existing landscaping must be replaced with a retaining wall and tied into entry/steps appropriately. Planning Commission —March 16, 2021 Site Plan Review 205 Washington Ave. E. Page 4 7. If the underground stormwater facility is utilized a long-term operations and maintenance plan will need to be developed outlining who is going to maintain the system and how this will be done. 8. Approval of a SWMPP and erosion control permits are required prior to construction on site. 9. Catch basins shall not be located near where dumpsters will be located. 10. Stormwater Maintenance agreement must be signed and recorded by applicant. 11. Applicable permits are required prior to any construction starting on the site. HUTCHINSON PUBLIC WORKS AND ENGINEERING March 9, 2021 City of Hutchinson Public Works Department Engineering 111 Hassan Street SE Hutchinson, MN 55350 Phone (320) 234-4212 Fax (320) 234-4240 To: Dan Jochum, Planning/Building/Zoning Director From: Kent Exner, Public Works Director John Paulson, Project/Environmental/Regulatory Manager Subject: Police Department Planning Staff Review Comments In reviewing the plans and details provided to City staff for the March 91" Planning Staff meeting, we have developed comments for the project. • Adams Street access on the east side of the site is the jurisdiction of John Brunkhorst, McLeod County Engineer, and will require his approval. • Wold is yet to do final design on Adams Street access. • City staff has maximized the infiltration/rain garden design for the roadway and future development lot located to the SW of the site. Treatment capacity is 2 times larger than is required for the impervious treatment draining to the BMP. Trading potential exists for this BMP. • Are the underground infiltration cells the most cost-effective approach or were other alternatives considered? Pervious pavers were referenced in a previous iteration of the plans. There are currently zero systems of this type in town. • UGS system specifies corregated metal pipe. Is this the best material to use for long term underground system that has water in it? CMP will rust out over time, especially in anaerobic conditions. These will be structural support under the parking lot. • Long term O&M of underground infiltration systems should include an in-depth O&M plan before approving such a unique BMP. The who and the how it is to be maintained is a very important distinction to be considered before accepting such a design. o Would the maintenance be contracted to someone that has experience with this type of system? o BMP serves a city facility so it would be maintained by PD staff? o What does annual maintenance cost for large underground systems? o Routine maintenance of underground treatment is a must and cannot be relaxed. A failed system may require pavement removal and replacement to repair a failed UGS system. • 1" Avenue NE curbline/pavement revisions should be included in plans • To achieve 16 parking stalls at the Liquor Hutch, existing landscaping must be replaced with a retaining wall and tied into entry/steps appropriately. • Instead of disturbing Washington Avenue concrete, extend a watermain from 1" Avenue NE to service both the PD and Liquor Hutch, and subsequent hydrants. • Why is the water service being reconnected near the NE corner of the PD. • Trees in the NW corner of the PD parcel would be included in the City street project extension of Jefferson. They can be removed from PD plan. • Snow melt systems can be very hard on concrete • Runoff from snow melt system likely to ice up on sidewalk and roadway that are not heated. • No catch basins are located near where runoff from snow melt will go. During very cold events the snow/ice will melt on heated walk and then flow to cold pavement/concrete where it will refreeze. • Retaining wall near north entrance magnifies angled parking on an already narrow roadway. Vehicles will not be able to overhang the curb which in turns makes the vehicle stick out into the traffic lane even further. Consider parking for compact cars only? Better design would be to have the parking be parallel to the roadway (similar to Washington adjacent to Liquor Hutch). • Handicapped parking would need to be included in plans with curb cut access located as close to the entry as possible. Utilizing City ROW to meet handicapped accessible parking requirements for a facility is typically not allowed. These items will be covered during the Planning Staff Meeting. HUTCHINSON DOWNTOWN REDEVELOPMENT M N - ------ 0 z ORTH HAI F BLOCK 48 OF HUTCHINSON BLOCK 6 C NOTES: NEW POLICE ................�..ee.......,...�.,.,,......... PROJECT CITY OF HUTCHINSON LEND T GEOMETRIC PLAN CITY SUBMITTAL NOT FOR CONSTRUCTION C 1.21 HUTCHINSON DOWNTOWN REDEVELOPMENT MN _ 00 ORTH HALF BLOCK 48 OF HUTCHINSON BLOCK 6 C NOTES: CITY SUBMITTAL NOT FOR CONSTRUCTION NEW POLICE PROJECT uTv Or HUTCNwsON T FINISHING PLAN C 1.22 MN BENCHMARKS m.,.........a.. GEOTECHNICAL TABLE C Boring Oem� Estl,a Cut IFT) NEW POLICE GENERAL NOTES P�ROJECa a w•.�.e�.+e...u�..xea..w.•.�w.. •�.......em wwc a �euoerev+ueu �x�n •�•xararwa Yae�eam CITY0FHUTCHIN50N LEGEND rc•ueexmeuienronari ®rmeev�ui werenn.monrm�unemve 1� .rnesnauem�eexns �-�—.-... ��exa 1 GRADING & DRAINAGE PLAN CITY SUBMITTAL NOT FOR CONSTRUCTION C1 •37 MN -;-) C.) @ I NEW POLICE PROJECT =I&A 5 - ---------- - -------- ---------- ------------- ----------- --- ----------------- --------------- --------------- - --- - - ------------- ------------ ----------- - ---------- --mminiummmm IIImo 0 - - -- -------- ENERIOR ELEVATIONS TOTAL BUILDING AREA. 37,9N SF SUBMITTAL NOT FOR CCITYONSTRUCTION A5.1 01 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Off -Site Gambling Application - American Legion Post 96 Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 3/23/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The American Legion Post 96 has submitted an application to conduct off -site gambling (a raffle) at Veterans' Memorial Field, located at 301 Ontario Street SE, on July 14, 2021. State law requires that cities grant approval of the off -site gambling when it is being requested by a state -licensed organization prior to the application being submitted to the Minnesota Gambling Control Board. The applicant will submit the final application to the State Gambling Control Board for their authorization. BOARD ACTION REQUESTED: Approve off -site gambling application for American Legion Post 96 on July 14, 2021, at Veterans' Memorial Field located at 301 Ontario Street SE Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MINNESOTA LAWFUL GAMBLING LG230 Application to Conduct Off -Site Gambling 6/15 Page 1 of 2 No Fee ORGAONO ZaTA Ij ZNF0RMA7'Z0N ,t J�}} + ten. Organization Name: 17t1 o INSO l►� MF—P1UN "aim P0SY o License Number: O O O 8 O Address: 1pq& ST Sg City: A)_K bt?NSor4 , MN Zip: S'.53J{6 "' Chief Executive Officer (CEO) Name: i T t`R Rt3R1.Ey Daytime Phone: gat) ,a.9&_99 4r Gambling Manager Name: rJ�t'11. �%Of�1 Daytime Phone: GAMBLING A .ZVZTY Twelve off -site events are allowed each calendar year not to exceed a total of 36 days. From 7/(Y /9—t to 7 /, PbA( Check the type of games that will be conducted: ®Raffle El Pull -Tabs F7Bingo ❑tiipboards ❑Paddlewheel GAMME, NG PREMISESM Name of location where gambling activity will be conducted: W�NS NEfIORIAL FIELD Street address and +.. City (or township): 301 S S zip: 56360 County: d�MD • Do not use a post office box. • If no street address, write in road designations (example: 3 miles east of Hwy. 63 on County Road 42). Does your organization own the gambling premises? ❑Yes If yes, a lease is not required. � No If no, the lease agreement below must be completed, and signed by the lessor. TEAS17= AGREEMENT O OFF -SITE ACTrIVITY (a lease agreement is nat required for Taffies) Rent to be paid for the leased area: $ (if none, write "0") i All obligations and agreements between the organization and the lessor are listed below or attached. • Any attachments must be dated and signed by both the lessor and lessee. • This lease and any attachments is the total and only agreement between the lessor and the organization conducting lawful gambling activities. • Other terms, if any: srnr= ,RTi`acrm�� i 3 Lessor's Signature: r Date: J 6 Print Lessor's Name: CONTINUE TO PAGE 2 I LG230 Application to Conduct Off -Site Gambling 6/15 Page 2 of Wkn_owledg— ment bV- Locl Ui nitof Goveinmw�e+�ni�t�: AprRu cpLrrbVesoon w CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township City Name: County Name: Date Approved by City Council: Date Approved by County Board: Resolution Number: Resolution Number; (If none, attach meeting minutes.) (If none, attach meeting minutes.) Signature of City Personnel: Signature of County Personnel: Title: Date Signed: Title: Date Signed: TOWNSHIP NAME: Complete below only if required by the county. Local unit of government On behalf of the township, I acknowledge that the organization is must sign. applying to conduct gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.) Print Township Name: Signature of Township Officer: Title: Date Signed: CHIEF i~XECUTIVE OFFICER (tCEO) 41CKNOWI.EDGMENT The person signing this application must be your organization's CEO and have their name on file with the Gambling Control Board. If the CEO has changed and the current CEO has not filed a LG200B Organization Officers Affidavit with the Gambling Control Board, he or she must do so at this time. I have read this application, and all information is true, accurate, and complete and, if applicable, agree to the lease terms as stated in thi lication. Signature of CEO (must be CEO's signature, designee may not gn) Date Mail or fax to: No attachments required. Minnesota Gambling Control Board Suite 300 South Questions? Contact a Licensing Specialist at 651-539-1900. 1711 West County Road B Roseville, MN 55113 Fax: 651-639-4032 This publication will be made available in alternative format (i.e. large print; braille) upon request. Data privacy notice: The information requested on this form (and any If the Board does not issue arpermit, all Information provided remains attachments) will be used by the Gambling Control Board (Board) to private, with the exception of your organization's name and address which determine your organization's qualifications to be Involved in lawful will remain public. gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply Private data about your organization are available to: Board members, this informatlon, the Board may not be able to determine your Board staff whose work requires access to the information; Minnesota's organization's qualifications and, as a consequence, may refuse to Issue a Department of Public Safety; Attorney General; commissioners of permit. If your organization supplies the Information requested, the Board Administration, Minnesota Management & Budget, and Revenue; will be able to process your organization's application. Legislative Auditor; national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies Your organization's name and address will be public information when specifically authorized by state or federal law to have access to the received by the Board. All other information provided will be private data Information; individuals and agencies for which law or legal order about your organization until the Board issues the permit. When the authorizes a new use or sharing of information after this notice was given; Board Issues the permit, all Information provided will become public. and anyone with your written consent. r An equal opportuity employer 2021 hutch Veterans Baseball Raffle • 1500 tickets will be sold • $10 per ticket -- book of ten Prizes: 1st John Deere 5100 Riding Lawn Tractor 2nd Echo 2300W Generator ` 3`d Echo Gas Blower Courtesy of L& P Supply (winner will be responsible for pick up and tax on the item won) 4th $100 Cash 5th $75 Cash 6th $25 Cash l • Legion post 96 will purchase the L&P items (pay for it) • Mower/Generator/ blower cost is $2325 • $200 in cash Total cost of payout = $2525 • Period of sales Wed May 121" through Wednesday July 1411 • Drawing to be held at Veteran Memorial Field on Wednesday July 14th — 5 prizes will be raffled of during the first three innings of the game. 301 Ontario Street SE Hutchinson MN 55350 —Veterans Memorial Field Profits from raffle sales to help with field and program costs associated with Veterans and Amateur Baseball in Hutchinson L s0p, CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/10/21- 3/23/21 Check --------------------- EFT1419 Vendor Name ------------------------------------------------------------ EFTPS Description ----------------------------------------------------------------------- Payroll 2/21/21- 3/6/21 Amount -------------------------- 65,364.67 -Check-Date --------------- 03/12/2021 03/12/2021 EFT1420 Child Support Payroll 2/21/21- 3/6/21 410.24 03/12/2021 EFT1421 MN Dept of Revenue Payroll 2/21/21- 3/6/21 12,675.46 03/12/2021 EFT1422 Provident Life Ins Payroll 2/21/21- 3/6/21 555.80 03/12/2021 EFT1423 PERA Payroll 2/21/21- 3/6/21 55,055.24 03/12/2021 EFT1424 Further HSA Payroll 2/21/21- 3/6/21 13,858.46 03/12/2021 EFT1425 ICMA Payroll 2/21/21- 3/6/21 3,110.88 03/12/2021 EFT1426 VOYA Payroll 2/21/21- 3/6/21 330.00 03/12/2021 EFT1427 MNDCP Payroll 2/21/21- 3/6/21 350.00 03/12/2021 214448 NCPERS Payroll 2/21/21- 3/6/21 320.00 03/12/2021 214449 HART Payroll 2/21/21- 3/6/21 592.59 03/23/2021 214450 ACE HARDWARE - 1315 REPAIRS & MAINT SUPPLIES - MULTIPLE DEPTS 317.97 03/23/2021 214451 ACE HARDWARE - 1790 REPAIRS & MAINT SUPPLIES - FIRE DEPT 250.98 03/23/2021 214452 ACE HARDWARE - 1825 PAINT MARKERS - POLICE 9.18 03/23/2021 214453 ACTIVE911, INC SUBSCRIPTION - POLICE 546.00 03/23/2021 214454 ALPHA WIRELESS MARCH MAINT ON RADIO EQUIP - POLICE 794.75 03/23/2021 214455 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 109.60 03/23/2021 03/23/2021 214456 214457 ANIMAL MEDICAL CENTER ON CROW RIVER ARAMARK UNIFORM & CAREER APPAREL GR FEB PROCESSING/BOARDING FEES - PD 3/8 SUPPLIES & SERVICE - LIQUOR HUTCH 186.00 170.21 03/23/2021 214458 ARTHUR J GALLAGHER RISK INSURANCE BROKER FEE 4/1- 6/30-21 3,500.00 03/23/2021 214459 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,467.70 03/23/2021 214460 AUTO VALUE - GLENCOE VALVE CAP TOOL, RV BLADES - HATS 98.91 03/23/2021 214461 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 1,022.08 03/23/2021 214462 BERGMANN, MATTHEW REIMB: FOOTWEAR - POLICE 111.24 03/23/2021 214463 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 479.76 03/23/2021 214464 BRADLEY SECURITY LLC ENTRY DOOR REPAIR - POLICE 122.00 03/23/2021 214465 BRANDED SOLUTIONS SWAT BEANIES & SETUP - POLICE 416.60 03/23/2021 214466 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 10,839.74 03/23/2021 214467 BUFFALO CREEK ENTERPRISES COST OF GOODS SOLD - LIQUOR HUTCH 109.56 03/23/2021 214468 BUSINESS WATCH INTERNATIONAL RAPID REPORTING SYSTEM ANNUAL FEE - PD 250.00 03/23/2021 214469 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 41,305.22 03/23/2021 214470 CARLOS CREEK WINERY COST OF GOODS SOLD - LIQUOR HUTCH 447.00 03/23/2021 214471 CARS ON PATROL SHOP LLC VEHICLE REPAIRS & TOWS - POLICE 1,039.94 03/23/2021 214472 CENTRAL HYDRAULICS REPAIRS & MAINT SUPPLIES - MULTIPLE DEPTS 51.89 03/23/2021 214473 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE - MULTIPLE DEPTS 535.60 03/23/2021 214474 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 326.36 03/23/2021 214475 COOL AIR MECHANICAL INC MAINT ON AMONIA SYSTEM -ARENA 2,238.00 03/23/2021 214476 CORRAGROUP CREDIT REPORT -PRCE 11.00 03/23/2021 214477 COUNTRYSIDE FLAGPOLE MISC AMERICAN & MILITARY FLAGS - PARKS 1,238.00 03/23/2021 214478 CROW RIVER FLORAL & GIFTS FLOWERS FOR SEVERAL EMPLOYEES 182.49 03/23/2021 214479 CROW RIVER PRESS INC TIGER PATH PARENT GUIDES - EDA 525.88 03/23/2021 214480 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 907.20 03/23/2021 214481 DAVE GRIEP CLEANING WINDOW CLEANING - LIQUOR HUTCH 45.00 03/23/2021 214482 DELL MARKETING L.P. DELL MONITORS - IT 1,079.96 03/23/2021 214483 E2 ELECTRICAL SERVICES INC FIRE PANEL HOOKUP - LIQUOR HUTCH 303.03 03/23/2021 214484 ECOLAB PEST ELIMINATION 2/22 PEST CONTROL- REFUSE 172.19 03/23/2021 214485 EMERGENCY AUTOMOTIVE TECH SQUAD CAR EMERGENCY EQUIPMENT- POLICE 364.76 03/23/2021 214486 ENERGY SALES INC FAN & CONTROLLER SUPPLIES - CITY CENTER 851.91 03/23/2021 214487 EPA AUDIO VISUAL INC COUNCIL CHAMBER A/V PROJECT - IT 9,097.00 03/23/2021 214488 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,317.05 03/23/2021 214489 FENSKE, BRUCE REIMB: FOOTWEAR & BOOTS - STREETS 286.05 03/23/2021 214490 FIRE SAFETY USA INC FORESTRY HOSE - COMPOST 310.00 03/23/2021 214491 FOSTER MECHANICAL HVAC REPAIR - POLICE 1,547.29 03/23/2021 214492 FOUNTAIN HILL WINERY & VINEYARD LLC COST OF GOODS SOLD - LIQUOR HUTCH 626.40 03/23/2021 214493 FURTHER MARCH 2O21 HSA/FSAADMIN FEES 325.90 03/23/2021 214494 FUZE LOGISTICS SERVICES USA INC CREEKSIDE FREIGHT TO FOSTERS 725.00 03/23/2021 214495 GEIKEN'S GUIDE & GUARD, LLC 3RD & 5TH GRADE DARE TEACHING - PD 1,150.00 03/23/2021 214496 GEMPLER'S INC SAWS, SHARPENERS, PRUNER, LEAF BAG - PARKS 429.91 03/23/2021 214497 GOPHER STATE FIRE EQUIPMENT CO. MAINT & INSPECTION - HATS 489.50 03/23/2021 214498 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,236.29 03/23/2021 214499 GRAYBAR ELECTRIC COMPANY LAMPHOLDER, BALLAST -ARENA 399.95 03/23/2021 214500 HANSEN GRAVEL INC. 3/2 SNOW REMOVAL 270.00 03/23/2021 214501 HANSON & VASEK CONSTRUCTION 3/2 SNOW REMOVAL 270.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/10/21- 3/23/21 Check --------------------- 214502 Vendor Name ------------------------------------------------------------ HILLYARD / HUTCHINSON Description ----------------------------------------------------------------------- OPERATING SUPPLIES - MULTIPLE DEPTS Amount -------------------------- 831.77 -Check-Date --------------- 03/23/2021 03/23/2021 214503 HOFF, RANDY FLOWER ARRANGEMENT - POLICE 50.00 03/23/2021 214504 HUTCHINSON CO-OP FUEL, SUPPLIES - MULTIPLE DEPTS 6,159.84 03/23/2021 214505 HUTCHINSON WHOLESALE #1552 PARKS SHOP: BLAST, REMOTE 3,754.52 03/23/2021 214506 HUTCHINSON WHOLESALE #2520 EQUIPMENT PARTS - FIRE DEPT 748.03 03/23/2021 214507 HUTCHINSON, CITY OF STORM DRAINAGE 2/1- 2/28-31 6,846.85 03/23/2021 214508 IDC-AUTOMATIC DOOR REPAIR - WWTP 4,187.25 03/23/2021 214509 INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERY- HATS 116.95 03/23/2021 214510 J & B PALLET, LLC PALLETS - COMPOST 4,984.00 03/23/2021 214511 JEFFERSON FIRE & SAFETY INC VALVE REBUILD KIT- FIRE DEPT 95.00 03/23/2021 214512 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 34,610.62 03/23/2021 214513 J U U L CONTRACTING CO 3/6 SNOW REMOVAL 540.00 03/23/2021 214514 KARG, HARLOW UB refund for account: 3-600-4300-8-00 7.32 03/23/2021 214515 KNIFE RIVER CORPORATION CRUSHED CONCRETE - STREETS 126.00 03/23/2021 214516 KRANZ LAWN & POWER CHAINSAWS & CHAINS - STREETS 857.92 03/23/2021 214517 L & P SUPPLY CO PARKS GATOR TRADE-INS 3,483.67 03/23/2021 214518 LEAGUE OF MN CITIES -INS TRUST Q1 2021 WORK COMP, Q2 2021 INS PREMIUMS 142,138.00 03/23/2021 03/23/2021 214519 214520 LITCHFIELD BUILDING CENTER LITE ELECTRIC INC ROBERTS PARK DOORS - PARKS LED LIGHTING REPAIR - CREEKSIDE 682.73 2,200.00 03/23/2021 214521 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 37,134.16 03/23/2021 214522 LOGIS MARCH 2O20 APPLICATION SUPPORT 8,367.99 03/23/2021 214523 MACQUEEN EMERGENCY FIREFIGHTER BOOTS, FACEPIECES, CYLINDERS 4,731.55 03/23/2021 214524 MARCO TECHNOLOGIES, LLC FEB COST PER PRINT - MULTIPLE DEPTS 600.26 03/23/2021 214525 MARCO TECHNOLOGIES, LLC CONTRACTS - MULTIPLE DEPTS 424.15 03/23/2021 214526 MASTER BUILDERS SOLUTIONS US LLC MULCH COLORANT- COMPOST 11,232.00 03/23/2021 214527 MATHESON TRI-GAS INC HIGH PRESSURE - WWTP 22.82 03/23/2021 214528 MAYTAG LAUNDRY & CAR WASH 2/18 LAUNDRY SERVICES - EVENT CENTER 81.87 03/23/2021 214529 MCKIMM MILKTRANSIT CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 618.22 03/23/2021 214530 MEDICA APRIL MEDICAL INSURANCE 146,108.48 03/23/2021 214531 MENARDS HUTCHINSON REPAIRS & MAINT SUPPLIES - MULTIPLE DEPTS 868.73 03/23/2021 214532 MILLNER HERITAGE VINEYARD & WINERY COST OF GOODS SOLD - LIQUOR HUTCH 712.80 03/23/2021 214533 MINI BIFF 2/5 - 3/4 RENTAL @ COMPOST 99.71 03/23/2021 214534 MINNESOTA DEPT OF HEALTH MICHAEL LIEN OPERATOR RENEWAL- WATER 23.00 03/23/2021 214535 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,946.90 03/23/2021 214536 MPPOA 2021 DUES - PD 404.00 03/23/2021 214537 MSA SAFETY SALES LLC ULTIMA SENSOR - WWTP 685.48 03/23/2021 214538 NORTHERN BUSINESS PRODUCTS OFFICE SUPPLIES - MULTIPLE DEPTS 50.07 03/23/2021 214539 NORTHERN SAFETY & INDUSTRIAL EARMUFFS - STREETS 42.90 03/23/2021 214540 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS - HATS 366.01 03/23/2021 214541 NUVERA MAR PHONE SERVICES 5,536.44 03/23/2021 214542 NYGAARD INDUSTRIAL PAINTING INC SANDBLAST, PRIME, PAINTING - WWTP 220.00 03/23/2021 214543 O'REILLY AUTO PARTS REPAIR & MAINT SUPPLIES - PARKS 109.30 03/23/2021 214544 OFFICE DEPOT PAPER PLATES - HATS 26.40 03/23/2021 214545 OTTO, JANICE REFUND: CANCELLED DRIVER CLASS - COMM ED 17.00 03/23/2021 214546 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 5,759.99 03/23/2021 214547 PEAT INC. SPHAGNUM FINE CROMWELL- COMPOST 12,127.50 03/23/2021 214548 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 4,835.72 03/23/2021 214549 PERERVA, ALEKSEY UB refund for account: 2-925-1228-8-01 30.40 03/23/2021 214550 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 21,304.77 03/23/2021 214551 PIONEERLAND LIBRARY SYSTEM 1ST QTR 2021 FUNDING REQUEST- LIBRARY 44,197.50 03/23/2021 214552 PLUNKETTS PEST CONTROL 3/1 PEST CONTROL -ARENA 31.20 03/23/2021 214553 PREMIER TECH CHRONOS HOPPER, CONVEYOR & VOLUMETRIC FEE - COMPOST 46,935.00 03/23/2021 214554 PREMIUM WATERS MAR SERVICE - PARKS 8.00 03/23/2021 214555 RAHN PAINTING & CONTRACTING LLC MARCH SNOW REMOVAL- MULTIPLE DEPTS 3,675.00 03/23/2021 214556 RDO EQUIPMENT CO. LOADER INSPECTION - REFUSE 1,614.68 03/23/2021 214557 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 3,775.56 03/23/2021 214558 RNL TRANSPORT LLC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 1,893.00 03/23/2021 214559 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 318.56 03/23/2021 214560 SCHULZE, JAMES REFUND: CANCELLED DRIVER CLASS - COMM ED 17.00 03/23/2021 214561 SERVICEMASTER PROFESSIONAL SERVICES WATER CLEANUP & DRYING SERVICES - ENTERP CTR 10,766.38 03/23/2021 214562 SIMONSON LUMBER CO DEADBOLTS, KEYING CHARGE - PARKS 681.01 03/23/2021 214563 SORENSEN'S SALES & RENTALS EQUIPMENT PARTS - MULTIPLE DEPTS 36.50 03/23/2021 214564 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 2O,633.82 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/10/21- 3/23/21 Check --------------------- 214565 Vendor Name ------------------------------------------------------------ STANDARD PRINTING-N-MAILING Description ----------------------------------------------------------------------- POSTAGE & STAMPS - MULTIPLE DEPTS Amount -------------------------- 1,840.81 -Check-Date --------------- 03/23/2021 03/23/2021 214566 STANLEY ACCESS TECH LLC MAGNET ENCODER KITS - CITY CENTER 1,093.78 03/23/2021 214567 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 725.70 03/23/2021 214568 STATE OF MN DEPT OF PUBLIC SAFETY LICENSE & PERMIT FEES - WWTP 25.00 03/23/2021 214569 STREICH TRUCKING CREEKSIDE FREIGHT TO DULUTH 5,920.00 03/23/2021 214570 SUN LIFE FINANCIAL MARCH DENTAL CLAIMS &ADMIN FEES 9,153.83 03/23/2021 214571 SWARTZER, ALICIA REFUND: CANCELLED DUE TO COVID - EVENT CENTER 1,250.00 03/23/2021 214572 TALL SALES COMPANY FEB 2021 CREEKSIDE SALES COMMISSIONS 9,975.33 03/23/2021 214573 TEK MECHANICAL AIR PRESSURE SENSING PROBES - WWTP 317.16 03/23/2021 214574 TERMINAL SUPPLY CO EQUIPMENT PARTS - HATS 99.77 03/23/2021 214575 THOMSON REUTERS-WEST FEB WEST INFO CHARGES - POLICE 145.53 03/23/2021 214576 TRUE BRANDS COST OF GOODS SOLD - LIQUOR HUTCH 14.94 03/23/2021 214577 TWO-WAY COMMUNICATIONS INC REPLACE SPEAKER - FIRE DEPT 90.00 03/23/2021 214578 UNUM LIFE INSURANCE CO OF AMERICA APRIL LIFE INSURANCE 2,821.47 03/23/2021 214579 VERIZON CONNECT NWF, INC. FEB PHONE SERVICES - STREETS 80.95 03/23/2021 214580 VERIZON WIRELESS JAN 24 - FEB 23, 2021 PHONE SERVICES 3,637.90 03/23/2021 214581 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 13,801.15 03/23/2021 03/23/2021 214582 214583 VIKING COCA COLA VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH COST OF GOODS SOLD - LIQUOR HUTCH 544.70 2,728.51 03/23/2021 214584 WASTE MANAGEMENT OF WI -MN 2/16 - 2/28 RESIDENTIAL REFUSE 4,552.27 03/23/2021 214585 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 387.14 03/23/2021 214586 WELCOME NEIGHBOR NEW RESIDENT VISITS - LIQUOR HUTCH 60.00 03/23/2021 214587 WEST CENTRAL SANITATION INC. FEB RESIDENTIAL REFUSE 47,800.54 03/23/2021 214588 WICKMANS HARDSCAPES INC REFUND: CONDITIONAL USE PERMIT- PLANNING 350.00 03/23/2021 214589 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 857.87 03/23/2021 214590 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 1,415.42 Total - Check Disbursements: $ 964,713.46 Department Purchasing Card Activity - February 2021 Date Dept Vendor Name Description Amount 02/02/2021 PLANNING GARD DAWG INDUSTRIES Drain covers 130.00 02/02/2021 PLANNING AMAZON Faucet repair 7.59 02/05/2021 PLANNING DEPARTMENT OF LABOR AND INDUSTRY Online class 25.00 02/05/2021 PLANNING DEPARTMENT OF LABOR AND INDUSTRY Online class 25.00 02/05/2021 PLANNING DEPARTMENT OF LABOR AND INDUSTRY Online class 25.00 02/05/2021 PLANNING DEPARTMENT OF LABOR AND INDUSTRY Online class 25.00 02/22/2021 PLANNING AMAZON Faucet aerators 15.18 02/01/2021 PARK AND REC AMAZON High Vis tape 40.48 02/01/2021 PARK AND REC AMAZON Basketball nets for gym 101.94 02/02/2021 PARK AND REC WALGREENS Picture for PRCE skate program 25.24 02/03/2021 PARK AND REC AMAZON Heavy Duty Basketball rims for gym 774.00 02/04/2021 PARK AND REC CLEAN ITSUPPLY.COM Senior programming supplies 77.68 02/04/2021 PARK AND REC FACEBOOK Facebook boost ad 2.60 02/08/2021 PARK AND REC AMAZON Snow shoe replacement buckles 12.71 02/09/2021 PARK AND REC SITEONE LANDSCAPE SUPPLY Randy Carter On-line turf class training 50.00 02/10/2021 PARK AND REC MN RECREATION AND PARK ASSOC Raquel Bushman MRPA Virtual trainings 100.00 02/11/2021 PARK AND REC WHENIWORK.COM Scheduling program for rec center workers 28.00 02/15/2021 PARK AND REC GRAYBAR ELECTRIC COMPANY Civic arena lighting 431.45 02/15/2021 PARK AND REC AMAZON Indoor playground scooter and Wristbands 100.97 02/19/2021 PARK AND REC BOWNET Soccer Net carrying case 57.99 02/22/2021 PARK AND REC AMAZON Portable soccer goals 387.92 02/01/2021 CREEKSIDE AMAZON Adhesive vinyl numbers 44.75 02/01/2021 CREEKSIDE AMAZON Sticky notes 8.49 02/04/2021 CREEKSIDE USPS PO 2646800826 First Class Postage 5.00 02/05/2021 CREEKSIDE SPS COMMERCE Jan 2021 SPS fees for UH and Bomgaars 308.30 02/01/2021 FINANCE AMAZON City Hall - facial tissues 59.28 02/02/2021 FINANCE AMAZON DMV - staples and clasp envelopes 45.94 02/10/2021 FINANCE WM SUPERCENTER City Center - soda for vending machine 96.12 02/17/2021 FINANCE MINNESOTAGFOA 2021MNGFOADues -A.Reid 70.00 02/17/2021 FINANCE MINNESOTAGFOA 2021MNGFOADues -J.Juergensen 70.00 02/01/2021 LIQUOR HUTCH FACEBOOK Facebook advertising 19.83 02/01/2021 LIQUOR HUTCH FACEBOOK Facebook advertising 10.00 Department Purchasing Card Activity - February 2021 Date Dept Vendor Name Description Amount 02/03/2021 LIQUOR HUTCH KRANZ LAWN & POWER Repair wheel on handcart 19.61 02/16/2021 LIQUOR HUTCH RITE INC Monthly cloudretailer fee 267.19 02/23/2021 LIQUOR HUTCH O-REILLY AUTO PARTS Replacement pallet jack batteries 194.15 02/23/2021 LIQUOR HUTCH EIG CONSTANTCONTACT.COM Email blast advertising 70.00 02/01/2021 PUBLIC WORKS MINNESOTA POLLUCTION CONTROL AGENCY WW licensure refresher - John K. 260.00 02/02/2021 PUBLIC WORKS AMERICAN PUBLIC WORKS ASSN - APWA APWA hats & PW Mgmt book 87.88 02/02/2021 PUBLIC WORKS E-CONOLIGHT WWTF lights 839.88 02/03/2021 PUBLIC WORKS MINNESOTA POLLUCTION CONTROL AGENCY WW licensure refresher - Matt K. 260.00 02/03/2021 PUBLIC WORKS MINNESOTA POLLUCTION CONTROL AGENCY WW licensure refresher service fee 6.47 02/10/2021 PUBLIC WORKS EBAY WWTF gas detector 659.00 02/12/2021 PUBLIC WORKS FOX VALLEY METROLOGY Equipment calibration 33.60 02/15/2021 PUBLIC WORKS WAL-MART Meter reading device 214.67 02/15/2021 PUBLIC WORKS AMAZON Emergency light batteries 27.99 02/16/2021 PUBLIC WORKS AMAZON Hand soap, hand sanitizer 113.74 02/16/2021 PUBLIC WORKS WAL-MART Case for meter reading device 32.31 02/16/2021 PUBLIC WORKS WAL-MART Case & screen protector 27.85 02/17/2021 PUBLIC WORKS WAL-MART Returned case (13.96) 02/17/2021 PUBLIC WORKS AMAZON WTP daily log tablet & case 258.83 02/18/2021 02/23/2021 PUBLIC WORKS PUBLIC WORKS AMAZON AMAZON Process calibrator & signal generator Emergency exit light for old garage 525.08 37.11 02/24/2021 PUBLIC WORKS AMAZON WTP daily log tablet accessory 29.98 02/24/2021 PUBLIC WORKS AWWA.ORG Educational book 29.50 02/24/2021 PUBLIC WORKS MINNESOTA POLLUCTION CONTROL AGENCY Type IV Biosolids Refresher 390.00 02/11/2021 EDA MINNESOTA POLLUCTION CONTROL AGENCY Type IV Biosolids Refresher service fee 9.71 02/18/2021 EDA LOGMEIN GOTOMEETING Monthly GoToMeeting subscription 18.90 02/19/2021 EDA CENEX Beverages for EDA Board Meeting 12.25 02/26/2021 EDA ECONOMIC DEVELOPMENT ASSN OF MN Annual membership dues for EDAM 295.00 02/19/2021 POLICE JIMMYS PIZZA Lunches for EDA Board meeting 103.43 02/02/2021 FIRE ROCKY BRANDS US, LLC Winter Tactical uniform 106.25 02/05/2021 FIRE LOGMEIN GOTOMEETING Virtual mtg subscription 155.34 02/05/2021 FIRE CARIBOU COFFEE CO Coffee for township board mtg. 60.23 02/15/2021 FIRE CASH WISE FOODS Township mtg supplies 25.71 02/23/2021 FIRE GUARDIAN ANGEL Command lights 2 99.98 02/24/2021 FIRE CASH WISE FOODS Pop, cookies and supplies for townboard mtg 88.40 02/01/2021 IT WM SUPERCENTER PPE hangers, car soap, usb drive 50.65 02/03/2021 IT BESTBUY Data Logger at PD 79.99 02/05/2021 IT AMAZON Jared Martig phone case 13.59 02/09/2021 IT AMAZON Speakers Adam Ament 12.40 02/10/2021 IT BESTBUY HUC Web Cams 102.46 02/15/2021 IT AMAZON iPad cases 89.97 02/18/2021 IT AMAZON IT office supplies 9.48 02/18/2021 IT AMAZON Headset Judy Flemming 32.99 02/19/2021 IT AMAZON Headset Chad Muchow 32.99 02/19/2021 IT AMAZON Cooling fans for switch rack 35.98 02/23/2021 IT MEMORY 4 LESS Memory for servers 770.20 02/23/2021 IT FAXPRODUCTS Tiff viewer 39.98 02/23/2021 IT FAXPRODUCTS Tiff viewer 10.00 02/23/2021 IT FAXPRODUCTS Tiff Viewer 10.00 02/24/2021 IT FAXPRODUCTS Tiff viewer 10.00 02/25/2021 IT INTUIT QBOOKS/PROLINE Quickbooks for Creekside 2,198.06 02/26/2021 IT AMAZON Ear buds and adapter for Gary 24.48 02/26/2021 IT AMAZON Phone screen protector Lynn 6.99 Total - P-Cards: 8,876.29 HUTCHINSON CITY COUNCIL ci=wof Request for Board Action 7AL =- M-7 Agenda Item: Assessment Hearing & Award for 2021 Pavement Management Program Project Department: PW/Eng LICENSE SECTION Meeting Date: 3/23/2021 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received seven (7) bids (see attached Bid Tabulation) for the 2021 Pavement Management Program project letting on Wednesday, February 10th. The apparent low bidder is Landwehr Construction Inc. of St. Cloud, MN, with a bid of $1,712,276.00 (approximately 17% lower than the final Engineer's Estimate). This project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2020 Infrastructure Improvement Program. City staff will provide a brief overview of the project scope, bids and associated improvement special assessments prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with adjacent property owners as this project has proceeded to address any construction and assessment issues. The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving the provided Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Assessment Roll & Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 2,086,854.00 Total City Cost: $ 1,699,776.00 Funding Source: Bonding, Facility/Parks & Utility Funds Remaining Cost: $ 387,078.00 Funding Source: Improvement Special Assessments CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1/PROJECT NO. 21-01 2021 Pavement Management Program BID OPENING: 02/1012021 (a) 11:00 AMENGINEER'S ESTIMATE $2.155.400.00 COMPLETION DATE: 02/1012021 q Bgi-Eetimk Lan4w.M1r Cm.M1uct I.. ynt W4 MPo �1086 R B R Excavating, Inc. Brent Reiner 11Q Hwy 22 South Duininck I.. Project Manager 408 Rh St III—C-ding, Inc. KUH H. III— 16246 Hwy 15 S PO Box 511 Wm. Mueller&SOne Cary H....... , .1 Park Ave PO Box 241 New Look --mg Plan R... 1405 Northd- BIVE MOInau Ting LLC Nick 13050 SI.waH Ave PM1om 120352-1496 Huh,hio-, MN 5535D Ph- RD-587-5918 P O Box 208 Prin-,. MN 56281 HutNi- MN 55350 Ph.o. 320-.41305 Hamburg MN 55339 Phan. 952-06]-2720 Rogers MN 553T4 Phone 7fi3-2411596 N - - - d MN 55368 Phan. 9-7-2536 - t michelle(Arrexcava5ng.ne[ Phone 320A78E011 r tluininck.cwn d"'d'ebr=m��re� wryhLIDwmmueller.cwn cM1amanrKAfewlookcon[r Molnau[rvckingllcIDLyaHoo.c mBIDTOTAL BIDPRICE BIDTOTAL BIDPRICE BID TOTAL BIDPRICE BI.T.T.L BIDPRICE BID TOTAL BIDPRICE &D TOTAL BIDPRICE BIDTOTAL BID PRICEn BID TOTAL BIDPRICE t BASE BID $2,077,385.15 $1,712,276.00 $1,789,461.89 $1,859,871.86 $1,874,542.80 $1,896,878.35 $2,074,869.00 $2,082,129.84 DBE GOAL 0.00 % 0.00 % 0.00 % 0.00 % 0.00 % 0.00 % 0.00 % 0.00 BASE BID UNIT QUANTITY BIDPRICE BIDTOTAL BIDPRICE BIDTOTAL BIDPRICE BIDTOTAL BIDPRICE BIDTOIDAL BIDPRICE BIDTOTAL BIDPRICE BIDTOTAL BIDPRICE BIDTOTAL BIDPRICE BIDTOIDAL 1 20D15D1 2 2101524 MOBILIZATION CLEARING LUMP SUM TREE Too .DO $.D. DO $3. DO 70DDODD $1s&DO DO $59 Op000 $3310p 54DD0.Do $15888W $16243 fit $244.00 1624361 $11712. $88 pp000 $34500 Be DDp 00 $1656D Do $92500 D0 $245. $92,5DO 00 $117ho. $fi4 OOO.W $275 Do fi4DDO 00 $13200Do $]SODO D $32500 $75,0000o $15 fi0000 $800BO 00 V75 DD 8D DDD Oa $1320D.00 3 2101524 4 2104502 GRUBBING REMOVE MANHOLE TREE EACH HD 00 10p $28500 $325pp 13 NOD.DO 25. $1.DO $900.pp 662HOD Do.00 $75 DD $-16 600.Do 2.16 $95 DO $-Do, Sfi00p 6-0 $]500 $350... 60 - 00 $7500 $500.00 3fi000p 500Do E90.00 E625 DD 32000 25. $75W $719 DO 36DD 00 71990 5 21NMQ 6 2104 MQ REMOVE CATCH BASIN REMOVE SIGN EACH EACH Epp 27 DO $225OB -Do, 1350.00 IL12. $WOO $44.DO 228D.p0 $112D $61974 $10DO 71844 $270.00 $5DO D0 $40.00 $3,DDD 00 $108p 0p $325 DD woo 1950.00 $1080.DO, $-00 $mw Duu Do $675 DO SODS DD woo 950.00 $1215. $359.95 $46.00 21597p $1242. ] 21 D4.MQ 6 2104 MQ SALVAGE SIGN SALVAGE MAIL BOX SUPPORT EA CH EACH 200 2100 $40.0o $60.00 000 1260.00 344.DO $49.00 85 1029W E10Do Ep-W 2000 2000 $40.DO $45.W Do.Do 9450p $40_Do E95_DD .. 94500 $25.. $45 I. 9450p WDo E05-DD aoo 1]6500 $46.pp $5115 9200 10867s 9 2104.503 1D 2104503 SAWING CONCRETE PAVEMENT FULL DEPTH SAWING BITUMINOUS PAVEMENT FULL DEPTH LIN FT LIN FT 727 DO .5 DO $900 $500 54300 16]500 $5W $2. 3fi35W 6- E4.50 $185 2]150 1975 $4.50 $1&5 32]I50 61975 E425 $2.DD 069 ]5 700o $6W $3.70 3fi200 123950 E4.Op $4.70 290800 $1,40Do $618 $345 4923fi 11557s 11 2104.503 12 21 o4.503 REMOVE SEWER PIPE ISTORM REMOVE CURB& GUTTER LIN FT LIN FT 72 DO s250.DO $9.W $4.25 S. 31250 $3p.DO $190 216- 9975W E1552 E2.So 111]44 151]252 $15W $400 108p OD 2100o OD E0.00 E3.To ]600 1s]5000 $10.0c, $4.Do 720.00 2100000 $250D $3.Do 1800.00 15ADo $1957 $394 1-D4 "... OF 13 2104504 14 2104516 REMOVE CONCRETE DRIVEWAY PAVEMENT REMOVECONCRETEWALK SO VD SQFT 959.Do s70 DO $7 DO $2.50 ]1300 $1425. $27s $240 2fi3]2s $1 368 OD E1081 $2.DO 1p 3W79 $1149.00 $12. $12s 11987. $712. E9.25 $170 B]0 ]5 $96900 $835 $2 DO 800]fis $114D 00 E9.00 $3.. 63100 $1710.00 $1454 $124 13.BDO $70680 15 2104603 16 2105504 ABANDON STORM SEWER GEOTEXTILE FABRIC TYPE s LIN FT SO YD 48100 14690.X $6 DO $1 fi5 81800 423850 $840 $130 04040 19 D91 To E8.11 E140 900.91 0566.00 $85p $1 fis 08850 2423850 E0.00 E160 84800 23504.00 $10W $179 81000 2fi 29510 $16 DD $2.00 7696.00 2936000 $4.E0 $3.5] 12 fi0 5244330 17 210550] 16 210550] COMMON EXCAVATION EV P SUBGRADE EXCAVATION CU YD CU YD 7164.00 11fi0.00 $14. .5. 1036]800 $s22W.00 $1. DO $1L. 71.0. $17400.Do IHS 13 E1535 11555532 $17606.00 $1425 $405p 102 D81. $4fi 98D 00 $139$ 01 Do 93]BD $4640000 $15. $4o.. 112116 fi0 .7-00 E1500 $40.00 107 SO DD $46400 DD $20.D0 $2478 143 80.00 $28744.80 19 210550] 20 2105604 SELECT GRANUTARBORROW C SOIL STAOILIZATION GCOGRIO Cu YD SO YD 4fi36.00 14690.00 S27 D0 $4.Z5 12s1]200 243250 $1930 $380 89474 SO 55022.p0 $314 E529 16290904 7]]1010 $2. BE $385 9272. 00 5fi 55650 E2fi.W E3.90 1205360" ]29100 $2295 $4.15 10fi39620 fi09fi350 $21. E5.00 1159. 7345000 $3110 $317 14696120 5244330 21 210560] 22 2105 S07 EXCAVATION SPECIAL P HAUL AND STOCKPILE EXCESS MATERIAL L CU YD CU YD 4805.00 1735.0O $13 DO $25.D0 246500 $43375. $1015 $8.50 87707s E14747 SO E1041 E5.93 020.05 $10286.55 $925 $10.50 44625 $18 217 SO E1250 $1400 06250 $24290.00 $995 $1070 ]8097s $18564.SO -$14 Do Ee.00 72]O DO $1386000 $2802 $611 13751910 $10fi0085 23 2112604 24 221160] SUBGRADE PREPARATION AGGREGATE BASE CV FROM STOCKPILE P SO YD CU VD 34663.DO 310100 $200 $1300 326.DO 31300 $110 $920 892.10 852920 $1349 1353.51 183249 $1 ]5 $1875 D66D.25 561437s $1 DO $1500 239340 6s1500 $113 $1179 9169.19 1fi679 $100 $1200 fi6300 7212 DO $1 IS $683 5372765 2117983 25 2215 Sol 2D 2331 S03 FULL DEPTH RECLAMATION JOINTADHESIVE SO YD LIN FT 23T8100 126B6X $185 $Oa5 00595 l0 310 $050 $DDp 1189350 7,6118p $0.44 $a_52 104fi6.26 ,596 ]2 $087 $052 fi94.fi9 fi,50fi ]2 $100 ia_55 23787 DO ,9T/30 $089 $O EO 117043 7,fi1180 $1 So E100 3s. 50 12,66600 $105 $OAS 249]635 9,51450 27 23s]502 26 2?60504 BITUMINOUS MATERIAL FOR TACK COAT TYPE SO 9 s WEARING COURSE MIXTURE 2B 15'THICK GALLON SO YD 230500 122.. $380 $625 ]5900 10134300 $330 $7 Do 7fi0650 85988p0 E2.50 2LO, ]62.50 1SON 60 $215 $725 9557s 89 D5900 E3.00 $63D 91500 7]3B920 $4.15 $722 95fi57s 8869048 E4.00 $7 DOI 22000 s90N 00 $4.03 $725 928915 89 oho 00 29 2?60504 3D 23SO NO TYPE SP9s WEARING COURSE MIXTURE 2C 15"THICK TYPE SO 125 NON WEARING COURSE MIXTURE2B 20'THICK SO YD SO YD 2p26600 122.. $B ZS $1125 16]35950 136, 19500 $1 fi0 $8]s 154173 fi0 1.7,485W E>_02 $&2fi 14249772 101,46584 $000 $9SO 1fi228800 11fi,89800 Efi.85 $7_Do 136959.10 ],D43 fi0 $]96 $9. 1fi147656 119,1s9.8p E8.00 $9.00 16226800 110,556.00 $178 $B_85 15]82508 108,]1340 31 2360.504 32 A5150] TYPE SO 125NON WEARINGCOURSE MIXTURE2C 25"THICK TRENCH EXCAVATION SO YD CU YD 2026600 1. DO $1810 $24 Do 265746 fi0 12000 $12W IN 1. 243432.0p 2002W 59.87 E11 fi5 0o 222.82 151450 $1226 $25 DO 24850350 325D 00 E1080 $25 D0 111]40 250.00 $1286 $10W 2fi2 ]037p 13DO 0p E1300 $34Do 263]1800 42000 $11 T] $1183 238 ]fi622 231]90 33 2s025034'PERF 34 25025034"PERF P/C PIPE DRAIN P/C PIPE DRAINSPECIAL LIN FT LIN FT 590600 4700.00 $650 I. Do, 636900 ],6000I1 $550 $4.7s 32483W 22,325W E4.fi1 $612 ]2266fi B,]64.00 $52s $740 3100650 34,78p OD E>_75 $775 s]]150 42500 $6 DO $1415 38979 fip fi6,5050p E1500 E1100 8590.00 1]0000 $1063 $1. 63 62 ]8078 9,96100 35 2502 SO24' 36 2502 SO24' PVC PIPE DRAIN CLEANOUT PVC PIPE DRAIN SERVICE EACH EACH 800 4100 $250.DO $37500 V.DoD.DO 15 375 D0 $-Do $2110D ill 9DID 00 8815pp $221]8 $16D 17 1]]424 5669] $185oo $295DO 148. OD 12095.00 $260Do $335 DD 21, DO DO 13 735 DD $1. Do, $242.1 148800 .D.Do E37500 E375DD 0o000 15 375 DD $429.14 $253.0] 343312 1037587 37 25026024' 38 25026D2 PVC PIPE DRAIN SERVICE SPECIAL CONNECT TO EXISTING PIPE DRAIN EACH EACH 40.Do 2400 $47500 $200.00 1900000 $460D.00 $2.DO $118 OD 11fi000p $28320 $11492 $8386 996.BD $2012 fi4 $730.DO $2p000 2920p 00 $480p 00 $63D.Do $26- 2520D.Do $N.. Do $46100 $22000 18680.00 sh.-0o $450_DD $375 Do. 1800D.D0 $9oho.00 $25230 3996.52 10092.00 12391648 39 2502 fi02 40 2s03.3 CONNECT PIPE DRAIN INTO EXISTING DRAINAGE STRUCTURE 8"PVC PIPE SEWER EACH LIN FT 3300 105 DO $350.00 $900 11155000 5DO $260.00 $22.70 850p 00 2383. $39fi_fi6 $1132B 13089 ]8 11694.40 $190.00 $33.50 6-OD 351150 $430 Do E45.00 1419000 ]2500 $41500 $22.00 13fi95.00 231000 $300_ $MDD 990000 250.00 $908.fi4 $49.70 2998512 521850 41 2s0350312 42 2s0350316 RC PIPE SEWER DESIGN W06 CL V RC PIPE SEWER DESIGN W06 CLV LIN FT LIN FT 215 DO 154.00 SIB Do SfiS.W 10]50.Do 10,01000 $40.90 396.30 8fi86W 7,13020 E84.49 E9D_74 1616535 13,9]396 $43.E0 854.W 9374 DO 8,31fi 00 E54_Do E60.00 1161000 24000 -00 -oo 774U Do 5,85200 �00 E]100 12190.00 10,934.00 $58.D0 56134 1247000 9,4463fi 43 2s03503 44 2503503 18" RC PIPE SEWER DESIGN W06 CL V A' RC PIPE SEWER DESIGN W06 CL V LIN FT LIN FT IS DO 110.00 $74W $1 DO 61000 360.00 $Sp.pp $71 DO 3250 pp 7810 pp $94_]9 $13194 16135 1451340 $5930 $77.D0 3854.50 847p OD $6]00 $DODO 35500 966000 $4000 -oo 2fi0000 726000 $6200 $9300 533000 1023000 $61 fi5 $.9.09 0U(25 9]9990 45 2s03602 46 2503602 CONNECT TO EXISTING STORM SEWER CONNECT TO DRAIN DISCHARGE EACH EACH 600 300 $1500.DO $`Ap.W 9W0.00 $15 DUD $2.. $42100 159h. $1263.p $87195 $578_DB 5231 ]D Ei]34.24 $740W $200 AD 44p 00 $6DO 00 $23fi000 $50000 1416000 $1. $50p 00 $375W 30pp Op $112500 E65000 $450_Do 510000 $1350.Do $1184.93 $4&3.19 ]1p9.58 $144957 4/ 25U3SUL 46 2504.602 8"CLEAN -OUI ASSEMBLY ADJUST VALVE BOX EACH EACH 1 12 U0 $550.00 $-00 5511.UU 200.00 $410.00 $180.00 10W 21fi000 $18694 E38509 16594 62108 $738.Do $48500 738 UU 582p OD $455 D0 $45500 55UU T 5460.00 $25000 $35p.Op 'lo Do 600.pp E550.00 so. 55U.UU 1020000 $500.04 $.'i88.32 50004 fi5984 49 2504.602 5D 25D6.502 ADJUST CURB BOX CONSTRUCTCATCH BASINDESIGNA FACH EACH 2U0 2DO $25p.00 1O200.00 5D000 $440) DD $3p0.00 $2100.00 fi-1 $42DO OD $25937 $318989 518]4 $63797B $2IS. $2350.00 3o or $470000 $600.Do $3100.00 12(q_00 E6200.DO, $500.00 $2784.DO 1"00 $55fi802 $225 DD $250... 5D.00 $5ODD.DD $582.48 $247652 11.4 6 $4953 OQ 51 2506502 52 2s06502 CONSTRUCT DRAIN AGE STRUCTURE DESIGN 484OL1 CONSTRUCT DRAINAGE STRUCTURE DESIGN fiO-0020 EACH EACH 6DO 2. $300000 $375p.00 "D ODO DD 7500 DO $247500 $4000.W 148GO 8000.DO $411493 Efi 91435 466958 13628]D $2230.00 $3Doo.00 133Do.. 700000 $440000 $665500 26400.00 13 ]1000 $3220.00 $5050.00 1932pp 10100pp $3o00.00 $Son DD 1600000 1000000 $26180fi $43]661 15 ]083fi 8]5322 53 2506502 54 2506602 GASHNGASSEMBLY ADJUST FRAME AND RING CASTING EACH EACH 4AD ED DO $1-DO, $-. 00D.Do $629DO D0 $BOO.W $350.W 320000 $23800 OD $71683 $11D930 .732 $751.4. $3p0.DO $650.DO 12DO 00 $442p000 $40D.D0 $]DODD 1600.00 $4]60000 $545.W $SB6.0O 21800p $379 D00 $90000 $900.00 360000 $6120000 $]5]89 $6109fi 30315fi $4154526 55 2521518 56 2521518 4"CONCRETE WALK 6"CONCRETEWALK SOFT SO FT 1060.00 1]300 $14. $22.00 1464000 -.0 $1380 $16 D0 1462800 27fi800 E1275 $11. 1351500 136_Bfi $B.15 $1015 861OB 1]55.95 $5 fi0 $1225 5936.Do 11925 $7 DO $1380 77DO OB $2,.1 40 $]DD E ED ]420.00 &I6.00 $B.W $10 U0 848D.. I7 10 57 25315D3 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT 6936.0O $17 D0 11],94fi_Do $20.DO 138,(Do 00 $1. D0 124,864.00 $i8 D0 124,88 . $17 DD 11],946_Do $1695 11],599.10 $21 Do 145,696.00 $1800 1248. Do 59 -1504 8'CONCRETE DRIVEWAY PAVEMENT SO YD 116900 INS DO $119-U0 $1. DO $123914. 1.1. $79879.04 $65.Do $7598500 woo $783230D $8585 $7897665 $.o. $79492.U0 $8300 $]3841 D0 1-1.2 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1/PROJECT NO. 21-01 2021 Pavement Management Program BID OPENING: 02/1012021 @ 11:00 AM ENGINEER'S ESTIMATE $2,155,400.00 COMPLETION DATE: 0/12021 4 Bgi-E,fi' Landwebr Cm.Suct I.. yM W4 MPO @1086 R B R Excavating, Inc. Brent Reiner 11Q Hwy 22 South Duininck I.. Project Manager 406 Rh . Hje C.-ing, Inc. Nuh H. Hp- 16246 Hwy 15 S PO Box 517 Wm. Mueller S Sore Cary N....... , 631 Park Ave PO Bax 247 New Look C-.ding Plan Rao. -75 puiram Dr MDInau Trvcking LLC Nick 13050 9tewah Ave a PM1a,e 1203521I94 11-n-, MN 5535D Ph-320-58]-5918 P O Box 208 Prineburg MN 56281 Hu-i- MN 55358 Ph-32D-234d305 Hamburg MN 55339 Phan. 952-067-2720 Ropers MN 55374 Phone 76-8-8886 Norwootl MN 55368 Phan. 9-71- - t michelle(Arrexca-fl.g.n.t Phone 3204378E011 r tluininck.com --ine@.innpm.com MDlnautrvckingllcIDLyaM1oe.c mBID BIDPRICE BID TOTAL BIDPRICE BID TOTAL BIDPRICE -TOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL BIDPRICE TOTAL BASE BID $2,077,385.15 $1,712,276.00 $1,789,461.89 $1,859,871.86 $1,874,542.80 $1,896,878.35 $2,074,869.00 $2,082,129.84 DBE GOAL 0.00 % 0.00 % 0.00 % 0.00 % 0.00 % 0.00 % 0.00 % 0.00 BASE BID UNIT DUANITIY BIDPRICE BIDTOTAL BIDPRICE BIDTOTAL BIDPRICE BIDTOTAL BIDPRICE BIDTOTAL BIDPRICE BIDTOTAL BIDPRICE BIDTOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL 59 2531504 6D 2531604 S' CONCRETE DRIVEWAY PAVEMENT SPECIAL 8" CONCRETE VALLEY GUTTER SO YD SO YD 1200 45 D0 - DO $10000 1D80 D0 ,50ol $18000 $3800 21fi000 1,]1000 $23386 $3500 2B0632 1,5]500 $15200 $. 182400 1,5]500 $1 B3 D0 $90D0 219680 ,05900 $18000 $89.95 21fi000 04175 $113 D0 $13400 1356.Do ,03900 $15000 $3500 180000 1,5]500 61 253161B 62 2540602 TRUNCATED DOMES MAILBOX SOFT EACH 2800 35.Do 00 $12500 1620.00 3]5 D0 00 14400 154COo 1No o 50.D0 E20.D8 140000 700.00 00 $400o 140000 140000 6100 $4Do. 1]0800 140080 Oo $4U.00 1fi8000 140000 500 $6500 1260Do 29]50D 00 $4600 14D000 1fi1000 63 2540602 64 2545 Sol INSTALL MAIL BOX SUPPORT LIGHTING SYSTEM EACH LUMP SUM 2100 1Do $7500 $18500.00 1575 D0 1850900 $fi6.00 $1D-. 13860o 1800000 E3900 $i6 TI110 30.W 182T/_00 $50 DO $1450000 12fi000 14,50000 $ND Do $1400000 126080 14,00900 $60 DO $18500.Oo 1260 Do 1850000 $142 D0 $1900900 296200 19800_00 369.00 $1751565 144900 1],51585 65 2563601 66 2564.518 TRAFFIC CONTROL SIGN PANELS TYPE C LUMP SUM SOFT 100 73. 50000 -Or 858080 4]]]50 16500.00 $55.00 16 50000 04250 1090900 $39 D0 10900.00 25 u, 1050000 $39.00 la90000 28fi650 1500000 $5p.D0 1500000 36]580 11000.Oo $50.00 1100000 3fi]500 1]0000 $57 Do 17"Do 17.5. 10900.0o $44.85 1090000 329648 67 2564.518 68 2564.602 SIGN PANELS TYPE D INSTALL SIGN SOFT EACH 18Do 2Do $55.00 $185.00 99088 3]0 DO $fi6.00 $0100 I8800 200 58350 $125 D0 150300 250.00 $03.So $12500 150300 25000 $6000 $20000 106080 0088 $5000 $1.DO 90000 30000 $69Do E228 D0 1224 D0 56.00 $96.03 $143.75 17=2 28]50 69 25]1524 ]D 25]1524 DECIDUOUS TREE 15"CAL BBB DECIDUOUS TREE 2"CAL BBB TREE TREE 4Do 1300 DO Oo $50000 160000 500.00 500.00 $7.00 200C110 9]5C00 900 E509O0 1800.00 500.00 00 DO $42000 1611000 54fi000 5500 $60500 162080 766580 29.00 $49]W 171600 fi4fi1 Do 500 E565 D0 1940Do 7345 D0 00 $Goo.W 220000 ]82C00 71 25]1524 ]2 25]3502 DECIDUOUS TREE #25 CONT STORMDRAININLETPROTECTION TREE EACH 3200 69.Do $27500 $i85.0o 800.00 11840.00 $44200 $163.00 14144.00 10,432.00 E45988 $15900 14490.00 600.00 $40000 $14000 1280000 8196000 $410Do $115 D0 13120Do 736000 345.3.W $1. 00 144.Do 9,53600 $51500 $16588 1646000 10,560.Do $fioo.W $125.00 1920000 8,..o DO 73 25]35035EDIMENT 14 25]450] CONTROL LOG, TYPE WOOD FIBER COMMON TOPSOIL BORROW LV LIN FT CU YD 13D0 D0 51000 350 $g5.Do X.Do 950.Do 00 $3500 SD]0 M! 18. 00 $4115 600.00 0986.50 00 $4200 39D000 2142000 165 $3300 2145 D0 1663D . 165 $39.OD 214500 1989000 500 $23 D0 500.00 11 ]30.00 350 $1842 55C00 939420 75 25]5505 76 25]5505 SEEDING RAPIDSTABILIZATION METHOD2 ACRE ACRE 005 C65 $810U.Oo $2100.Oo 86500 1]6500 $9500.00 $3900.00 8071. 3,31500 E275u_Do E1500.00 33]50 12]500 1211 $320000 238000 2,]2000 $9311D00 $210900 790500 1]6500 $13001 $2100.Oo ]90500 1]8500 $530DD0 E230900 505 D0 195500 $4-L. $1750.00 340000 1487. ]] 2562503 ]0 2562516 T- LIDLINE PAINT PAVEMCNT MCSSAGC PAINT LIN Fl SO7 992500 Dot 680 $D. 7540.00 OO.W 94 $4.97 14100 39]fi0 28 E300 63900 49.00 23 $400 216775 32000 25 E4.00 235625 2000 623 $4.0, 1fi175 32000 1Do $l000 425 D0 00.00 113 $S3.2'v 1630525 SOfiC00 TOTAL - LETTING NO.1/PROJECT NO. 21-01 $1,712,276.00 $2,077,385.15 $1,712,276.00 $1,789,461.89 $1,859,871.86 $1,874,542.80 $1,896,878.35 $2,074,869.00 $2,082,129.84 RESOLUTION NO. 15289 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 1/PROJECT NO. 21-01 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: 2021 Pavement Management Program: Harrington Street SW (South Grade Rd to Linden Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to Linden Ave), Church Street SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW (Merrill St to Lynn Rd); roadway reconstruction/rehabilitation by construction of grading, curb and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Landwehr Construction, Inc. of St. Cloud MN R & R Excavating, Inc. of Hutchinson MN Duininck, Inc. of Prinsburg MN Hjerpe Contracting, Inc. of Hutchinson MN Wm. Mueller & Sons, Inc. of Hamburg MN New Look Contracting, Inc. of Rogers MN Molnau Trucking LLC of Norwood MN Total Bid $1,712,276.00 $1,789,461.89 $1,859,871.86 $1,874,542.80 $1,896,878.35 $2,074,869.00 $2,082,129.84 and whereas, it appears that Landwehr Construction, Inc. of St. Cloud MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Landwehr Construction, Inc. of St. Cloud MN in the amount of $1,712,276.00 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 23rd day of March 2021. Mayor, Gary Forcier City Administrator, Matthew Jaunich RESOLUTION NO. 15290 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA5125 LETTING NO. 1/PROJECT NO. 21-01 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: 2021 Pavement Management Program: Harrington Street SW (South Grade Rd to Linden Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to Linden Ave), Church Street SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW (Merrill St to Lynn Rd); roadway reconstruction/rehabilitation by construction of grading, curb and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2022 and shall bear interest at the rate of _% percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2021, until the 31st day of December 2022. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2021; and owner may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 23rd day of March 2021. Gary Forcier, Mayor Matthew Jaunich, City Administrator ASSESSMENT ROLL NO. SA-5125 LETTING NO.1/PROTECT NO. 2- - Pavement Management Wagrem 2020 Annual Report Public Works (Engineering, Operations & Maintenance, Water, Wastewater) u H TCHIN ON PUBLIC WORKS AND ENGINEERING Public Works and Engineering Departments Engineering Streets & Roadways Cemetery Airport HATS Facility Water Wastewater Storm Water Core Services Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Essential Services (Programs, services and infrastructure without which the city would not survive) • Snow removal & ice control • Street maintenance • Emergency management • Sanitary sewer collection • Storm water/flood management • Wastewater treatment • Water treatment & distribution Critical Services (Programs, services, and infrastructure critical to maintaining essential services or necessary to support essential services) • Bridge maintenance • Engineering services • Forestry operations • Environmental services • Equipment maintenance/Fleet management • Facility maintenance/management • Planning & Development services • Right -of -Way management • Risk management/legal review • Biosolids management • Dam maintenance • Lift stations/wastewater systems maintenance • Meter reading • NPDES regulations • Street sweeping & cleaning • Utility coordination • Utility locating Basic Services (Programs, services and infrastructure that significantly improve the quality of life or meet basic needs of the majority of citizens) • Cemetery • Mosquito control • Traffic operations • Trail/sidewalk maintenance • Assessment administration • Infrastructure planning • GIS mapping • Property data management • Transportation planning • Residential leaf vacuum service • Sump pump/drainage Targeted Services (Programs, services and infrastructure that significantly improve the quality of life or meets special needs of a specific subgroup of citizens) • Airport • Alley maintenance • Parking Lots • Public Event support • General customer service Special Services (Programs, services and infrastructure that, if removed, would not significantly reduce the quality of life of citizens) The majority of Public Works services are classified as Essential or Critical services. Many of the services classified as Basic Services and Targeted services either support higher level services or improve the quality of life within the City. • Crow River fountain (not in service) 2020 Public Works Budgeted Expenditures (all departments, CIP) $19,339,240 Engineering Public Works Primary services (Engineering, Operations & Maintenance, Water, Wastewater) Under the leadership of the Public Works Director/City Engineer, the engineering division provides the following primary services: • Develop, design and deliver public infrastructure projects. • Prepare and administer the Capital Improvement Plan (CIP) and associated financing. • Oversee public improvement construction contracts and funding from outside sources. • Calculate special assessments associated with improvements, assists with administration of assessment records and searches. • Correspond and coordinate with other agencies regarding infrastructure improvements that affect the City. • Review and provide support to development proposals relating to private entities and the City's EDA. • Oversee and ensure compliance with water, wastewater and storm water environmental and regulatory requirements. Workforce: • Kent Exner DPW/City Engr • John Paulson Proj/Env/Reg • Keith Messner Sr Engr Tech • Chad Muchow Sr Engr Tech • Patrice VanderVeen Engr Secretary (111120 to 10112120) • Jocelyn Jacobson Engr Secretary (10113120 to present) 2020 Engineering Budget Engineering: $ 487,309 Capital Improvements: $4,592,518 All Funds: $5,079,827 Engineering 100% Expenditures 90% 80% Salaries & 70% Benefits, 60% 407,079 50% Services & Charges, Supplies, 40% _ 67,930 Repairs, 30% 8,350 20% \ 10% Miscellaneous, 3.950 Special thanks goes out to Patrice VanderVeen for her dedication to the City of Hutchinson throughout her career. We wish Pat the best in her retirement. We welcome Jocelyn Jacobson and look forward to working with her for years to come. Engineering, under the guidance of the Director of Public Works/City Engineer and in cooperation with other departments, facilitates cost-effective management of the City's physical infrastructure to meet the City's visioning, goals, policies, ordinances and standards. Specifically, this department works to plan and implement improvements that provide a multi -use transportation system and quality utility services (water, sanitary sewer, storm water), while striving to create a functional, connected, clean and healthy environment. Operations & Maintenance: Streets & Roadways, Cemetery, Airport, Storm Water and HATS Facility Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Primary services 2020 O & M Budgets Under the leadership of the Public Works Manager, the Operations & Maintenance division provides the following services: • Roadway maintenance • Snow removal & ice control • Distribution system maintenance • Collection system maintenance • Vehicle & equipment maintenance • Forestry operations • Facility maintenance • Cemetery operations • Traffic operations • Street sweeping & cleaning • General services • Administration & training Workforce: • John Olson Public Works Manager • Donovan Schuette Arborist • Bruce Fenske Maint. Lead Operator • Tim Read Equipment Mechanic • Jerome Burmeister Sr Pub Wks Maint Operator • Pete Dehn Sr Pub Wks Maint Operator • Josh Schulte Sr Pub Wks Maint Operator • DeNeil Thompson Sr Pub Wks Maint Operator • Mitchell Thompson Pub Wks Maint Operator • James Trnka Pub Wks Maint Operator • Geoffrey Hansen Pub Wks Maint Operator • Jared Merger Pub Wks Maint Operator • Sonja Muellerleile PW Secretary Streets & Roadways: $1,565,147 Storm Water: $1,394,763 HATS Facility: $ 634,500 Misc.Infrastructure: $ 400,000 Cemetery: $ 132,284 Airport: 124,878 All funds: $4,251,572 Operations & Maint. Expenditures 100% 90% Services 80% Charges 0• 00 70% 60% Salaries & ts 50% Capital 06 , . 1,069,748 Outlay 40% 488,828 Depreciation 30% 225,000 Debt 20% Transfers Service r 105,000 10% 209,6E / Miscellaneous 0% 43,850 Ericlnselmann Equip Mechanic 1/1/20 — 9/25/20 Tim Read Equip Mechanic 11/30/20— Matt Maiers Sr Pub Wks Operator 1/1/20 — 9/25/20 Josh Schulte Sr Pub Wks Operator 9/26/20— Josh Schulte Pub Wks Maint Operator 1/1/20 — 9/25/20 Geoffrey Hansen Pub Wks Maint Operator 9/26/20— Geoffrey Hansen Pub Wks Maint Operator 1/1/20 — 9/25/20 Jared Merger Pub Wks Maint Operator 01/04/21— Public Works operations & maintenance is interdisciplinary. Employees regularly work across all divisions on a regular basis. The Director of Public Works/City Engineer and the Public Works Manager are the two senior management positions. The Management Team consists of them, along with the Water Supervisor, Wastewater Supervisor, and Project/Environ/Regulatory Manager. The Public Works Manager oversees operators, mechanics and technicians involved in day-to-day service provision, operations and maintenance of infrastructure, equipment maintenance and facility maintenance. Water Public Works Primary services (Engineering, Operations & Maintenance, Water, Wastewater) 2020 Water Budget Under the leadership of the Water Supervisor, Water: the Water division provides operations and maintenance services in the following areas: • Water treatment plant operations • Water towers and storage • Water meters • Distribution system maintenance • Response to service interruptions • Coordination with improvement projects • Utility locates • Facility maintenance Workforce: • Eric Levine • Mike Lien • Jim Navratil Water Supervisor Sr Water Plant Operator Water Maint Operator $4,668,274 Water Expenditures 100% 90% 80% 70% 60% 50% 40% Salaries & Benefits 30% 542,656 20% 10% Supplies, 0% Repairs 138,137 Capital Outlay 830,176 Services & Charges 496,350 Transfers 60,000 Miscellaneous 15,000 A half -cent sales tax generates revenue of approximately $715,000 per year. This revenue helps to pay outstanding treatment plant debt. The Water Supervisor oversees and coordinates staff involved in day-to-day operations and maintenance of the wells, water treatment plant, water storage and process infrastructure, water meters, related equipment and facilities. The Water and Wastewater divisions work together on a daily basis, assisting one another to ensure both plants are functioning as designed. Wastewater Public Works Primary services (Engineering, Operations & Maintenance, Water, Wastewater) Under the leadership of the Wastewater Supervisor, the Wastewater division provides operations and maintenance services in the following areas: • Wastewater treatment facility operations • Collection system maintenance • Response to service interruptions • Coordination with improvement projects • Utility locates • Facility maintenance Workforce: • Tim Gratke • Randy Czech • Eric Moore • Deb Paulson • John Kent • Matt Keller Wastewater Supervisor Sr Wastewater Operator Sr WW Maint Operator Lab Tech/WW Operator Wastewater Maint Operator W/WW Technician 2020 Wastewater Budget Wastewater: $5,339,567 Wastewater Expenditures 100% 90% Debt Service 80% 1,402,320 70% Depreciat Capital 60% ion Outlay 50% 1,250,000866,957 40% Services & Charges 30% Salaries & 778,500 20% Benefits 725,428 Supplies, Repairs 10% 216,362 0% Transfers Miscellaneous 60,00o 40,000 A half -cent sales tax generates revenue of approximately $715,000 per year. This revenue helps to pay outstanding treatment plant debt. The Wastewater Supervisor oversees and coordinates the staff involved in day-to-day operations and maintenance of the wastewater treatment facility, lift stations, process infrastructure, related equipment and facilities. The Water and Wastewater divisions work together on a daily basis, assisting one another to ensure both plants are functioning as designed. 2020 Significant Accomplishments Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Major Improvements TH15/Main (51" Ave S to 2nd Ave N) • Reconstruct street, utilities, sidewalk TH15/Main (Airport Rd to 51" Ave S) • Pedestrian safety, overlay Alley #57 Construction • Bituminous surfacing Airport CAP Site Utility Extensions • Water, sanitary sewer Century Ave SE Water Main • Reconfigure existing mains Treatment Plant Protects Water • Wells 5 & 8 increased specific capacity • Surge pipe debris removal, pipe restoration Wastewater • Overhaul & upsize MBR scour air blower • Remove/dispose of grit/debris (W ditch) • Replace HVAC RTU (admin bldg) • Lift station fence, UV Gate replacement • Completed facility assessment Distribution/Collection • Emergency response trailer Infrastructure Maintenance • Street repairs, patching & maintenance overlays • Trail repairs (Denver/School Rd) • Replay pavement preservation • Alleys & Parking Lots • Storm water pond, pipe repair • Sanitary sewer repair (School Rd, Shady Ridge) • Gate valves (support Main St project) • Misc. distribution/collection maintenance Facility Projects Airport Concrete repairs Cemetery Perimeter fencing HATS Facility Consolidate IT equip Vehicles & Eauiament Tractor/loader/backhoe Cemetery Mower Cemetery SUV/Crossover Engineering Wheel loader Operations Pneumatic roller Operations ton work truck Wastewater ton work truck Wastewater Mower/garden tractor Wastewater Utility vehicle Wastewater Emergency Response trailer Wastewater The Main St/Hwy 15 South project started in April and was finished in October. This was the largest project undertaken in Hutchinson since reconstruction of Hwy 7/22 in 2006 & 2007. The municipal project included utility infrastructure, built along with MnDOT's reconstruction of the roadway. Alley #57 and other utility projects were done concurrently. Significant effort was put into planning improvements to the Wastewater Treatment Facility's preliminary treatment/head works. Infrastructure maintenance consisted primarily of overlays adjacent to the South Central Trunk Storm Sewer project. Public Works operators focused on localized street repairs and were able to place over 300 tons of bituminous material. 2021 Major Goals & Objectives Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Major Improvements River & Lakes sediment (forebay, stream bank restoration & shoreline restoration) • State bonding Clinton Ave SW (Harrington -Merrill) Harrington & Merrill St SW (South Grade -Linden) • Partial reconstruction Church St SW (South Grade -Linden) Clinton & Lyndale Ave SW (Merrill -Lynn) • Reclaim Hwy 7 W/Montana St NW • Ped crossing signal South Central Drainage improvements • West side of Rec Center/Civic Arena Southfork storm water pond • Reconfigure river outlet Utilities Projects Water • SCADA upgrade • Concentrate vent tee removal • Biofilter piping rehab • Ammonia analyzer replacement Wastewater • Preliminary treatment/EQ system • EQ lift station repairs, upgrades • WW receiving/bulk water station • Lift Station upgrade (Our Saviors) • SCADA & security upgrades Distribution/Collection • Complete emergency response trailer • Storm sewer (Harmony Ln SW) • Manhole lining —Shady Ridge Infrastructure Maintenance • Street repairs, patching & maintenance overlays • Trail repairs • Replay pavement preservation • Alleys & parking lots • Storm water pond & pipe repair • Streetlights Facilitv Proiects Airport Seal coat & crack fill runway Cemetery Perimeter fencing HATS Facility Interior painting Wastewater Roof — Bldg #100 Vehicles & Eauioment Leaf Vacuum Storm Water 1-ton dump truck Streets Wheel loader w/ snow eqp Streets Misc. tools trailer Streets Aerial bucket truck (used) Streets Work truck (service truck) Wastewater A $4.5 million project to improve Otter & Campbell lakes and the South Fork Crow River received approval in this biennium's State Bonding bill. The project includes a forebay to trap upstream sediments and stream bank & shoreline restoration. There will be significant street work east of the Recreation Center/Civic Arena. Utility work for this area was done in late 2020, so this project will be for new street surfacing. If feasible, utility work may begin on the west side. The wastewater plant head works project will be one of the largest projects at the plant since 2007, when a portion of the plant was constructed. This project will make improvements to the preliminary treatment system, with the goal of capturing more solids earlier in the treatment process. 2021 Major Goals & Objectives Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Funding, Studies, Planning & Initiatives Street Corridor Project Initiatives • Complete ADA transition plan • Future intersection improvements studies • Construction costs analysis • Assessment policy review HATS Facility • Bonding request for addition of 18,000 SF vehicle & equipment storage, fueling site construction and equipment maintenance shop improvements. Lakes and River Basin Improvements • Forebay construction, stream bank restoration and shoreline restoration. • Pursue additional funding sources. • Coordinate improvements with Mn Dept. of Natural Resources and the Soil & Water Conservation District. Northeast Ring Road • Participate with McLeod County in planning an alternative route from TH15 N to TH 7/22 North High Dr NE • Coordinate potential utility improvements with McLeod County Water Distribution System • Water Supply Plan finalization with MnDNR • Mains, service lines, curb stop specifications/installation • Cross-connection/backflow program • Water & sewer rate study Water/Wastewater Treatment Systems • Finalize utility rate study Water, Wastewater & Stormwater Collection/Treatment Systems • Wastewater NPDES permit reissuance (pending Class 3 & 4 waters rulemaking) • MS4 stormwater permit reissuance. City Sustainability Committee • Kickoff of Sustainability Committee meetings. On an ongoing basis, Public Works staff works closely with McLeod County Public Works, MnDOT, MnDNR, MPCA, and other government agencies to identify, develop and/or coordinate improvements and initiatives. Community Survey Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Periodically the City conducts the National Community Survey. In the last survey, citizens identified Safety and the Economy as their two most important issues. Several categories in the last survey (2019) relate to Public Works, including: Category Overall ease of travel Paths & walking trails Ease of walking Travel by bicycle Travel by public transportation Travel by car Public parking Traffic flow Street repair Street cleaning Street lighting Snow removal Sidewalk maintenance Traffic signal timing Drinking water Sewer services Storm drainage Score Comparison to national benchmark 83% Similar 84% Higher 85% Higher 75% Higher 41% Similar 78% Similar 68% Similar 52% Similar 26% Lower 58% Similar 78% Higher 76% Similar 66% Similar 57% Similar 78% Similar 89% Similar 78% Similar increase from 2015 decrease from 2015 increase from 2015 increase from 2015 increase from 2015 increase from 2015 These surveys help to identify strengths and weaknesses in services provided by the department. About 8 in 10 residents positively assessed the overall ease of travel in Hutchinson. Several categories were rated higher than national benchmarks, including ease of travel by bicycle and by walking, the availability of paths and walking trails and street lighting. At least % of respondents gave those categories high ratings. In 2019, residents gave higher ratings to public parking, street lighting, snow removal, sidewalk maintenance and traffic signal timing when compared to 2015 ratings. Street repair scored lower when compared to communities nationwide. Positive assessments of street repair declined between 2015 and 2019. About 8 in 10 residents felt it was essential or very important for the City to put additional funding toward street repair and maintenance. About 75% of residents supported a $250,000 property tax increase dedicated to fixing, repairing and upgrading city streets and related infrastructure. 60% of respondents supported a $500,000 tax increase. For 2020, the City Council approved additional funding of $25,000 for Infrastructure Maintenance. Public Works believes that citizens' concerns related to street repair may have been influenced by the condition of a number of private roadways and parking lots, coupled with an unusual amount of frost damage in 2019. The City does not maintain private roadways and parking lots. Frost damage repairs were not completed until late in the year. In 2020, several private roadways and parking lots were repaired. These repairs may likely have a positive effect on future survey ratings. Pavement Management Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Pavement Condition Index (PCI Centerline Mileage (74.6 mi. of rated streets) change from previous condition survey EXCELLENT 40.0 33.5 2020 network PCI = 76 +4% 35.0 30.0 2017 network PCI = 76 25.0 GOOD 20.0 ADEQUATE +�% 12.2 15.0 POOR -1% MARGINAL 10.0 4.4 5.0 -24% 0.0 00-35 36-50 31-70 71-85 86-100 Since 1996, the City has used a pavement management system to help manage its significant investment in pavements, worth well over $100 million in replacement cost. Pavement condition index (PCI) is determined by periodically conducting physical surveys of each pavement section, usually every three years (next survey — 2023). Surveyors catalog pavement distresses and assign deduction values. PCI is based on a 100-point scale (100 = no distress; 0 = fully deteriorated street). Further categories are: Excellent, Good, Adequate, Marginal and Poor. The City's stated goal is to maintain network PCI of 65-75. In 2020, the last physical survey, network PCI was 76, the same as it was at the previous physical survey in 2017. Between physical surveys, pavement sections are assigned predetermined deterioration curves to calculate PCI. Using average costs of various maintenance options, a budget is calculated. The budget considers increasing PCI, decreasing PCI or keeping PCI scores the same. Projects identified in all three scenarios represent a high value, so they typically end up in the Capital Improvement Plan. Other considerations, such as traffic safety, condition of other infrastructure, provision for pedestrian and bicycle facilities, etc., also affect proposed capital improvements. In 2017 and again in 2020, the system indicates a need for more maintenance overlays and less seal coating. This is likely because the City did seal coating projects every other year for many years, so many remaining untreated streets are in poorer condition than streets typically seal coated. Utility Rates Public Works $160.00 $140.00 $120.00 $100.00 $80.00 $60.00 $40.00 $20.00 (Engineering, Operations & Maintenance, Water, Wastewater) Typical Monthly Residential Bill 2012 & 2020 All Utilities 2012 Average for outstate Minnesota = $61.56 per month. HUTCHINSON = $82.28 per month 2020 Average for outstate Minnesota = $81.26 per month. HUTCHINSON = $84.20 per month (3.6% above avg.)� I I III I _I II o c v 0 c -o m Y v v c c v° E v�� c ca o=— t i p= ai o � Z ar 0 �, . o c ra a Q o Q'Y^ U c�,� p U �, CJ o tip txa = N LL LL c E s vf°i v�i E L c Yo " is a`i Y Q m 3 t a`i ^ T t ai — ra ai Q° 0 3 in w v t °' o c'Ln Y u m= °o ° c c7 v O Q o Y z Cr ai J N f° LL 2 C7 is c x 0 6°1 c ar t X Q z ~ w c Q Source: AE2S 2020 Annual Utility Rate Study Between 2012 and 2020, a typical utility bill in outstate Minnesota went from $61.56 to $81.26 per month (a 32.0% increase). In the same period, a typical Hutchinson ratepayer saw increases from $82.28 to $84.20 per month (2.3%). Hutchinson's increase is attributable to Storm Water rates. In the period from 2008 (when the plants were upgraded) to 2012 (when the sales tax was implemented) Hutchinson's utility rates were among the highest in outstate Minnesota. Servicing debt related to plant upgrades resulted in high utility rates. Water and wastewater revenues also dropped during the 2008 recession, creating additional financial pressure. In 2012, voters approved a 0.5% local option sales tax. In 2020, sales tax revenue was budgeted at $1,474,000. This revenue helps to pay off debt incurred to improve the two plants. The sales tax, along with a long, slow stabilization in water and wastewater revenue over the years, has made it possible to keep water and sewer rates at the same level since 2011. Work continues on a rate study to understand future needs at the plants, regulatory issues, and debt service needs. Understanding these issues will help guide future changes to water and sewer rates. Utility Rates Public Works $70.00 $60.00 $50.00 (Engineering, Operations & Maintenance, Water, Wastewater) Typical Monthly Residential Water Bill 2020 Average for outstate Minnesota = $35.54 per month. HUTCHINSON = $34.70 per month (2.4% below avg) $40.00 -------------------------------------- $30.00 $20.00 $10.00 p -O — C N N C O N O — N 7 N c O N K O Y O' u OA 7 LL .� U m v—mi c c u Y O O C Q > m a0+ �° Ol N Cr m s O O - ?: O U y > a.+ O1 m __ N -O �v+ Cr p U o Y J Q Q o z I 110 t = -O Ol 2 c Q m m p Y ii � LL = z = o m O C7 -0 > a) v g [2 Cr LL ca v m H w Source: AE2S 2020 Annual Utility Rate Study Hutchinson's water rates are slightly below average (-2.4%), when compared to other outstate Minnesota cities. The rate study currently underway will address the City's current rate structure. The City's current rate structure does not include conservation rate structures, as defined by the State. Complying with the State's conservation rate requirement will be addressed in the water & sewer rate study. The study will identify options for changes to the City's current water rate structure. Utility Rates Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Typical Monthly Residential Sewer Bill $100.00 $90.00 2020 Average for outstate Minnesota = $42.38 per mon $ao.00 HUTCHINSON = $44.93 per month (6.0% above av, $70.00 $60.00 $50.00 $40.00 $30.00 $20.00 $10.00 ------------------------------------- I - - - - - - x O_ OIU a) N in O >� O E O on c) LL Lii O Uu m = m �: O O L co tin o> a) oo u v C CO= lcN7 oO " Cr � O° LL C7 v � CU X CJ O C H m Z N Q W Q Source: AE2S 2020 Annual Utility Rate Study Hutchinson's sewer rates are 6% higher than average rates in outstate Minnesota cities. There are significant capital needs at the wastewater treatment facility. Much of the facility is over 30 years old. This aging infrastructure will require upgrades and capital investment to ensure ongoing capability to treat wastewater. The rate study currently underway will help to identify any needed changes in rates to account for both operating expenses and capital improvements. Public Works staff continues to work with consultants and the MnPCA to consider what potential changes to future permit requirements will mean for future operating costs, infrastructure costs and/or required plant improvements. Utility Rates Public Works (Engineering, Operations & Maintenance, Water, Wastewater) $14.00 $12.00 $10.00 $8.00 $6.00 $4.00 $2.00 Y Typical Monthly Residential Storm water Bill 2020 �,, oo �r ap moo \a� apy �w� `a5 �y as met oe ��p �a ,6 �a`t� (JI, Pay�etQaa+a��'. 'n`�,o��a` o r`�� ee�OJy� \a�a�aa�a��ooi ore��\e�c dot'` ,�'•e � � � Ot a' � r �5 Source: AE2S 2020 Annual Utility Rate Study Hutchinson's Storm Water rates are 13% lower than the outstate average. The goal since inception of the Storm Water Utility has been to keep Hutchinson's rates near average when compared to other outstate Minnesota cities. Regular reviews of Storm Water Utility finances address ongoing operational needs and capital improvement needs identified in the City's most recent surface -water management study, completed in 2015. These reviews are the basis for proposed rate increases. HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of Police Dispatch Employee Voluntary and Involuntary Layoff Agenda Item: Severance Proposals Department: Administration/Police LICENSE SECTION Meeting Date: 3/23/2021 Application Complete N/A Contact: Brenda Ewing Agenda Item Type: Presenter: Brenda Ewing Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Voluntary and Involuntary Severance proposals have been formulated for employees in positions that are proposed to be eliminated in conjunction with the termination of the City of Hutchinson emergency police dispatch communications function. To be eligible for severance, employees must be continually employed by the City in their current capacity as communications personnel up to date of the close of the City of Hutchinson communications facility. The date of August 31, 2021, has been identified as the latest estimated date the existing dispatch function will cease. This date is subject to change. Only employees subject to layoff due to the ceasing of the emergency dispatch function are eligible for the severance packages. Dispatch employees retained in other City positions are not eligible. The recommended Voluntary Severance proposal specifications are as follows: 1. One week of pay for each year of service to the City, up to a $20,000 maximum payment. 2. The dollar equivalent of one week of the employer provided health and dental insurance premiums for each year of employment (only full time employees participating in the insurance plan(s). 3. Total voluntary severance package will be at least the minimum amount offered under the involuntary severance package. 4. Packages for part-time employees will be pro -rated based on actual hours worked. Pro -rations are based on the percentage (%) of full-time hours worked by the part-time employee. 5. In exchange for the voluntary severance payment employees will be required to sign any agreement or release as determined by the City of Hutchinson. Other terms of the severance payment shall be determined by the City. 6. Voluntary acceptance of the severance proposal must be communicated to the City no later than June 1, 2021. The recommended Involuntary Severance proposal specifications are as follows: 1. Two weeks of pay and one (1) day pay for each year of service up to a $5,000 maximum. 2. The dollar equivalent for one (1) month of the employer provided health and dental insurance premiums for each year of employment (only full time employees participating in the insurance plan(s). 3. No formal acceptance is required from the employee. Attached are general examples of how the voluntary and involuntary layoff severance would be calculated for individuals with various years of service, full time and part time status, and the different levels of insurance coverage (single/family). BOARD ACTION REQUESTED: Consideration and approval of the police dispatch function layoff severance proposals and direction for City Administration to move forward with the severance programs. Fiscal Impact: $ 45,000.00 Funding Source: Police budget FTE Impact: Budget Change: Yes Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Voluntary Layoff Severance Program Police Dispatch Employees - 2021 Voluntary Layoff Severance Program Includes the Following Components: 1 One week of pay for each year of service up to a $20,000 maximum. 2 The dollar equivalent of one week of the employer provided health and dental insurance premiums for each year of employment (full time only). 3 Total voluntary severance package will be at least the minimum amount offered under the involuntary severance package. Employees subject to a layoff will be separated from employment no later than August 31, 2021. The severance does not include unused vacation leave and compensatory time paid at separation. Examples Full Time Full Time Part Time Employee A Employee B Employee C Date of Hire 1 / 1 /2009 1 / 1 /2013 1 / 1 /2017 Layoff Date Yrs of Service 8/31 /2021 12.7 8/31 /2021 8/31 /2021 4.7 Hourly Rate $29.00 $27.00 $25.00 Weekly Rate $1,160.00 $1, 080.00 $500.00 (20 hr/week) Total $14,693.33 $9,360.00 $2,333.33 Total/$20,000 Max $14,693.331 r $9,360.001 $$2,333.33 Insurance Coverage Level Family Single n/a Monthly Health Premium $1,903.43 $761.55 $0.00 Monthly Dental Premium $122.71 $42.95 $0.00 Monthly Total $2,026.14 $804.50 $0.00 Months of Coverage 3.17 2.17 n/a Insurance Paymentl $6,416.11 $1,743.08 1 $0.00 Total Severancel $21,109.44 $11,103.08 $2, 333.33 Involuntary Layoff Severance Program Police Dispatch Employees - 2021 Involuntary Layoff Severance Program Includes the Following Specifications- 1 Two weeks of pay and one (1) day pay for each year of service up to a $5,000 maximum. Note*: Full time day is considered 8 hours. 2 The dollar equivalent for one (1) month of the employer provided health and dental insurance premiums (only full time employees participating in the insurance plan(s). Employees subject to a layoff will be separated from employment no later than August 21, 2021. The severance does not include unused vacation leave and compensatory time paid at separation. Examples Full Time Full Time Part Time Employee A Employee B Employee C Date of Hire 1/1/2009 1/1/2013 1/1/2017 Layoff Date 8/31 /2021 8/31 /2021 8/31 /2021 Yrs of Service 12.7 8.7 4.7 Hourly Rate $29.00 $27.00 $25.00 Daily Rate $232.00 $216.00 $100.00 Weekly Rate $1,160.00 $1,080.00 $500.00 (20 hr/week) 2 Weeks Pay $2, 320.00 $2,160.00 $1, 000.00 Day Pay/Yr Sery $2, 946.40 $1, 879.20 $470.00 Total $5, 266.40 $4, 039.20 $1, 470.00 Total/$5,000 Maxi $5,000.00 $4,039.201 L$1,470.00 Insurance Coverage Level Family Single n/a 1 month health premium cost $1,903.43 $761.55 $0.00 1 month dental premium cost $122.71 $42.95 $0.00 Insurance Premium Total $2,026.14 $804.50 $0.00 Total Severancel $7,026.14 1 $4,843.701 1 $1,470.00 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 15, 2020 5:30 p.m. 1. CALL TO ORDER 5:32 P.M. The December 15, 2020 Planning Commission meeting was a virtual meeting called to order by Vice Chairman Lofdahl at 5:30 p.m. Members in bold were present Vice Chair Lofdahl (virtual), Commissioner Garberg, Commissioner Wirt (virtual), Commissioner Sebesta (virtual), Commissioner Hantge (virtual), Commissioner Janssen (virtual) and Commissioner Hacker (virtual). Also present were Dan Jochum (present), City Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson (present), City Environmental Specialist, Marc Sebora (present), City Attorney and Andrea Schwartz (present), City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. OATH OF OFFICE - Tim Hacker 4. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED October 20, 2020. Motion by Commissioner Janssen. Second by Commissioner Lofdahl. Roll Call Vote Vice Chair Lofdahl —yes Commissioner Garberg — Commissioner Wirt — yes Commissioner Sebesta — not in meeting yet Commissioner Hantge — computer frozen Commissioner Janssen — yes Commissioner Hacker —yes Motion to Approve — Motion to Reject 5. PUBLIC HEARINGS A. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR OUTDOOR STORAGE IN AN I/C ZONING DISTRICT LOCATED AT 845 HWY 7 W. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Motion by Commissioner Wirt, second by Commissioner Janssen to close the hearing at 5:53 p.m. Minutes Hutchinson Planning Commission December 15, 2020 Page 2 Roll Call Vote Vice Chair Lofdahl —yes Commissioner Garberg — Commissioner Wirt — yes Commissioner Sebesta — not in meeting yet Commissioner Hantge — yes Commissioner Janssen — yes Commissioner Hacker —yes Motion by Commissioner Hantge to approve. Second by Commissioner Wirt. Roll Call Vote Vice Chair Lofdahl —yes Commissioner Garberg — Commissioner Wirt — yes Commissioner Sebesta — not in meeting yet Commissioner Hantge — yes Commissioner Janssen — yes Commissioner Hacker —yes Motion approved. Items will be on City Council consent agenda on 12/22/2020. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject B. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR SHORELINE WORK IN AN EASEMENT AREA LOCATED AT 1830 WEST SHORE DR SW. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. John Paulson noted that the pond functions at 1 ft freeboard above the high water level. The City is requiring the homeowner to relocate the retaining wall to ensure proper pond function. Dan Jochum mentioned that he cleaned up some of the wording in the conditions: 1. The retaining wall shall be installed at or above the established pond high-water elevation plus 1.0' of freeboard. This work must be completed by August 15, 2021. 2. The shoreline above the toe (3' back from water) shall be vegetated with native grasses or plantings. The grading permit application should include a sketch of the vegetation restoration where the rock currently is. Motion by Commissioner Sebesta, second by Commissioner Wirt to close the hearing at 5:52 p.m. Roll Call Vote Vice Chair Lofdahl —yes Minutes Hutchinson Planning Commission December 15, 2020 Page 3 Commissioner Garberg — Commissioner Wirt — yes Commissioner Sebesta — yes Commissioner Hantge —computer frozen Commissioner Janssen — yes Commissioner Hacker — yes Motion by Commissioner Janssen to approve with 5 recommended conditions. Second by Commissioner Sebesta. Roll Call Vote Vice Chair Lofdahl —yes Commissioner Garberg — Commissioner Wirt — yes Commissioner Sebesta —yes Commissioner Hantge — computer frozen Commissioner Janssen — yes Commissioner Hacker — yes Motion approved. Items will be on City Council consent agenda on 12/22/2020. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 6. NEW BUSINESS A. NONE 7. UNFINISHED BUSINESS A. NONE 8. COMMUNICATION FROM STAFF A. UPCOMING MEETINGS — We currently have zero applications for the January agenda. We are expecting application in January for the February meeting. B. Dan Jochum noted that building activity has remained strong during the pandemic. 9. ADJOURNMENT Motion was made by Commissioner Sebesta to adjourn the meeting, second by Wirt. Roll Call Vote Vice Chair Lofdahl —yes Minutes Hutchinson Planning Commission December 15, 2020 Page 4 Commissioner Garberg — Commissioner Wirt — yes Commissioner Sebesta —yes Commissioner Hantge — yes Commissioner Janssen — yes Commissioner Hacker —yes Meeting was adjourned at 5:59 p.m. HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. February 2021 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 3/23/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the February Financial Reports for the general fund and enterprise funds. Also attached is the February Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern; Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A f_nnnr�l M.nr! I dxuC Other Taxes Licenses & Permits Intergovernmental Revenue Charges for Services Miscellaneous Revenues Transfers -In Fines & Forfeitures Capital Contributions TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2021 2021 ACTUALS FEBRUARY YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED - - 5,442,779 5,442,779 - - 5,270,910 - 5,770 5,770 305,000 299,230 1.9 9,555 305,000 3.1 16,101 62,948 380,300 317,353 16.6 99,133 388,450 25.5 18,636 18,636 1,716,788 1,698,152 1.1 18,364 1,730,963 1.1 85,122 269,283 2,786,834 2,517,551 9.7 344,929 2,790,585 12.4 20,837 36,972 246,250 209,278 15.0 42,368 245,500 17.3 - - 2,723,191 2,723,191 - - 2,666,191 - 3,031 3,031 55,000 51,969 5.5 4,559 55,000 8.3 - - 40,000 40,000 - - - - 149,497 396,639 13,696,142 13,299,504 2.9 518,908 13,452,599 3.9 634,169 1,193,712 9,245,778 8,052,066 12.9 1,246,561 9,162,882 13.6 46,737 66,305 882,622 816,317 7.5 78,830 858,150 9.2 100,493 252,046 2,755,282 2,503,236 9.1 279,273 2,679,017 10.4 7,692 15,812 684,310 668,498 2.3 54,208 647,550 8.4 - - 108,150 108,150 - - 105,000 - )n nnn gn nnn _ 789,092 1,527,875 13,696,142 12,168,267 11.2 1,658,872 13,452,599 12.3 (639,595) (1,131,236) - 1,131,236 (1,139,964) - REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2021 2021 ACTUALS FEBRUARY YTD General Fund Expense by Department 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 3,105 5,407 50,099 44,692 10.8 6,014 52,344 11.5 City Administrator 35,080 65,994 491,611 425,617 13.4 63,828 459,709 13.9 Elections - - - - - 1,996 17,750 11.2 Finance Department 23,536 43,671 382,169 338,498 11.4 45,892 381,325 12.0 Motor Vehicle 20,714 38,161 251,241 213,080 15.2 38,227 266,912 14.3 Assessing - - 61,152 61,152 - - 61,152 - Legal 19,768 41,811 321,917 280,106 13.0 39,458 317,092 12.4 Planning 12,041 22,036 164,302 142,266 13.4 22,941 161,262 14.2 Information Services 35,765 80,577 587,903 507,326 13.7 95,742 600,314 15.9 City Hall Building 13,170 23,015 190,079 167,064 12.1 23,292 178,342 13.1 Police Department 266,470 486,027 3,607,758 3,121,731 13.5 507,632 3,549,011 14.3 Hospital Security 24,525 44,666 328,598 283,932 13.6 43,730 332,790 13.1 Emergency Management 1,053 5,425 17,280 11,855 31.4 5,346 12,280 43.5 Safety Committee - 9,364 11,210 1,846 83.5 9,192 11,200 82.1 Fire Department 15,654 42,880 369,510 326,630 11.6 42,476 360,455 11.8 Protective Inspections 22,356 40,744 326,560 285,816 12.5 41,360 309,570 13.4 Engineering 33,856 65,108 465,890 400,782 14.0 72,004 487,309 14.8 Streets & Alleys 76,355 148,094 1,588,741 1,440,647 9.3 142,139 1,565,147 9.1 Park/Recreation Administration 20,123 40,649 318,766 278,117 12.8 40,692 274,158 14.8 Recreation 12,228 22,523 260,435 237,912 8.6 28,150 255,586 11.0 Senior Citizen Center 2,818 5,658 93,715 88,057 6.0 11,383 92,499 12.3 Civic Arena 27,629 37,877 373,185 335,308 10.1 68,642 374,475 18.3 Park Department 56,500 96,515 994,819 898,304 9.7 109,183 987,146 11.1 Recreation Building 16,165 27,532 248,129 220,597 11.1 35,273 245,543 14.4 Events Center 20,336 35,193 273,109 237,916 12.9 37,732 268,922 14.0 Evergreen Building 1,446 2,456 30,725 28,269 8.0 4,762 30,725 15.5 Library 3,011 4,451 222,820 218,369 2.0 5,012 222,760 2.2 Waterpark 952 1,895 355,833 353,938 0.5 3,192 352,761 0.9 Cemetery 10,357 19,519 138,320 118,801 14.1 15,152 132,284 11.5 Airport 8,436 10,963 131,541 120,578 8.3 7,209 124,878 5.8 Unallocated General Expense 5,643 59,662 1,038,725 979,063 5.7 91,221 966,898 9.4 TOTAL EXPENDITURES 789,092 1,527,875 13,696,142 12,168,267 11.2 1,658,872 13,452,599 12.3 Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET REVENUE Comments Liquor Sales Revenue REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2021 2021 ACTUALS FEBRUARY YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 493,776 1,015,814 6,809,000 5,793,186 14.9 875,356 6,473,000 13.5 547 611 2,500 1,889 24.4 671 3,000 22.4 494,323 1,016,425 6,811,500 5,795,075 14.9 876,026 6,476,000 13.5 380,204 785,525 5,159,602 4,374,077 15.2 659,951 4,871,710 13.5 55,307 101,802 757,179 655,377 13.4 98,055 703,600 13.9 982 1,351 22,600 21,249 6.0 3,573 22,600 15.8 19,946 45,613 259,365 213,752 17.6 34,139 247,950 13.8 - - 6,700 6,700 - 35 6,700 0.5 550,000 550,000 - 500,000 - 15,000 15,000 15,000 77,000 77,000 82,500 - - - - - - 128,228 - 456,439 934,291 6,847,446 5,913,155 13.6 795,754 6,578,288 12.1 37,884 82,134 (35,946) (118,080) 80,273 (102,288) Year to Date Sales February Sales 2021 2020 Change 2021 2020 Change Liquor 387,374 324,152 19.5% 188,057 159,532 17.9% Beer 451,035 399,642 12.9% 218,796 197,880 10.6% Wine 155,543 134,329 15.8% 76,193 67,647 12.6% Other 21,862 17,233 26.9% 10,730 9,047 18.6% Total Sales 1,015,814 875,356 16.0% 493,776 434,106 13.7% Customer Count 35,587 35,388 0.6% 17,211 17,644 -2.5% Average Sale per Customer $28.54 $24.74 15.4% $28.69 $24.60 16.6% Gross Profit $230,289 $215,404 $113,572 $104,787 Gross Margin on Sales 22.7% 24.6% 23.0% 24.1% Labor to Sales Ratio 10.0% 11.2% 11.2% 11.6% Water Fund Sales Sales - Other Local Sales Tax Charges for Services Miscellaneous Revenues TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2021 2021 ACTUALS FEBRUARY YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 123,066 246,853 1,715,000 1,468,147 14.4 260,922 1,780,000 14.7 31,262 80,876 549,950 469,074 14.7 116,537 544,500 21.4 63,610 63,610 737,000 673,390 8.6 58,760 737,000 8.0 3,080 37,305 65,700 28,395 56.8 34,686 56,000 61.9 16,889 19,298 47,000 27,702 41.1 7,189 67,000 10.7 237,906 447,943 3,114,650 2,666,707 14.4 478,094 3,184,500 15.0 38,054 73,462 546,882 473,420 13.4 80,406 542,656 14.8 5,772 18,102 140,150 122,049 12.9 19,179 138,137 13.9 36,435 55,417 500,950 445,533 11.1 53,358 496,350 10.8 79 79 15,000 14,921 0.5 30 15,000 0.2 - - 70,000 70,000 - - 60,000 - 865,219 865,219 830,176 - - 1,160,000 1,160,000 - - 1,100,000 - 69,345 207,323 1,465,215 1,257,892 14.1 195,496 1,485,955 13.2 TOTAL EXPENDITURES 149,684 354,382 4,763,416 4,409,034 7.4 348,470 4,668,274 7.5 NET of REVENUES & EXPENDITURES 88,221 93,560 (1,648,766) (1,742,326) 129,624 (1,483,774) Year to Date Water Sales Comments 2021 2020 Change Water Sales Revenue: Residential 177,899 168,760 5.4% Commercial 40,702 50,128 -18.8% Industrial 28,252 42,035 -32.8% Water Sales 246,853 260,922 -5.4% Base Charge 72,858 71,431 2.0% WAC Charge 5,828 18,375 -68.3% Other 2,191 26,731 -91.8% Other Sales 80,876 116,537 -30.6% Wastewater Fund Sales Sales - Other Local Sales Tax Licenses & Permits Charges for Services Miscellaneous Revenues TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2021 2021 ACTUALS FEBRUARY YTD 2021 2020 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 221,959 444,768 2,782,000 2,337,232 16.0 449,679 2,710,000 16.6 31,521 71,138 568,150 497,012 12.5 89,236 488,000 18.3 63,610 63,610 737,000 673,390 8.6 58,760 737,000 8.0 - 6,000 6,500 500 92.3 5,800 6,500 89.2 - 650 7,500 6,850 8.7 500 7,500 6.7 16,538 21,654 97,500 75,846 22.2 19,263 112,500 17.1 333,628 607,821 4,198,650 3,590,829 14.5 623,238 4,061,500 15.3 55,034 103,033 752,715 649,682 13.7 106,514 725,428 14.7 31,388 38,337 225,000 186,663 17.0 24,632 216,362 11.4 115,234 150,054 762,200 612,146 19.7 77,652 778,500 10.0 3,755 3,878 40,000 36,122 9.7 4,531 40,000 11.3 - - 80,000 80,000 - - 60,000 - 20,000 20,000 2,358,219 2,338,219 0.8 7,770 866,957 0.9 - - 1,125,000 1,125,000 - - 1,250,000 - 56,545 423,011 1,389,965 966,954 30.4 406,905 1,402,320 29.0 TOTAL EXPENDITURES 281,956 738,313 6,733,099 5,994,786 11.0 628,004 5,339,567 11.8 NET of REVENUES & EXPENDITURES 51,672 (130,492) (2,534,449) (2,403,957) (4,766) (1,278,067) Year to Date Sewer Sales Comments 2021 2020 Change Wastewater Sales Revenue: Residential 265,891 259,357 2.5% Commercial 78,812 71,308 10.5% Industrial - Flow 53,463 82,497 -35.2% Industrial - Violation Surcharges 46,603 36,517 27.6% Sewer Sales 444,768 449,679 -1.1% Base Charge 62,979 61,930 1.7% SAC Charge 7,659 24,150 -68.3% Other 500 3,156 -84.2% Other Sales 71,138 89,236 -20.3% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 102,520 205,171 1,220,000 1,014,829 16.8 198,346 1,190,000 16.7 Sales - Other 3,484 6,937 49,600 42,663 14.0 7,843 47,600 16.5 Intergovernmental Revenue - - 12,500 12,500 - - 12,500 - Miscellaneous Revenues 4,313 5,829 20,000 14,171 29.1 5,961 22,000 27.1 TOTAL REVENUES 110,316 217,937 1,302,100 1,084,163 16.7 212,151 1,272,100 16.7 Wages & Benefits 12,303 23,801 225,933 202,132 10.5 23,376 202,269 11.6 Supplies 1,556 1,720 64,400 62,680 2.7 2,112 61,400 3.4 Services & Charges 63,544 72,124 817,220 745,096 8.8 67,832 797,800 8.5 Miscellaneous Expenses - - 1,000 1,000 - - 1,000 - Transfers -Out 55,000 55,000 - 55,000 - CapitalOutlay 865,500 865,500 658 180,700 0.4 Depreciation Expense - - 162,000 162,000 - - 140,000 - TOTAL EXPENDITURES 77,403 97,646 2,191,053 2,093,407 4.5 93,979 1,438,169 6.5 NET of REVENUES & EXPENDITURES 32,913 120,291 (888,953) (1,009,244) 118,172 (166,069) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Compost Fund Sales 188,759 348,612 2,289,000 1,940,388 15.2 221,221 2,367,400 9.3 Intergovernmental Revenue - - - - - - - - Charges for Services - 2,750 70,000 67,250 3.9 20 87,750 0.0 Miscellaneous Revenues 5,348 8,240 32,000 23,760 25.8 8,095 35,000 23.1 TOTAL REVENUES 194,107 359,602 2,391,000 2,031,398 15.0 229,336 2,490,150 9.2 Cost of Sales 109,455 199,539 1,582,500 1,382,961 12.6 132,132 1,543,550 8.6 Inventory Cost Adjustment (40,521) (84,269) (674,000) (589,731) 12.5 (66,046) (654,200) 10.1 Wages & Benefits 57,261 106,642 798,104 691,462 13.4 101,495 749,909 13.5 Supplies 15,140 19,140 123,500 104,360 15.5 21,178 114,300 18.5 Services & Charges 6,302 21,991 259,000 237,009 8.5 46,140 330,900 13.9 Miscellaneous Expenses 296 1,921 11,000 9,079 17.5 355 12,700 2.8 Transfers -Out - - 110,000 110,000 - - 110,000 - CapitalOutlay 376,500 376,500 567,580 Depreciation Expense 282,500 282,500 260,000 Debt Service - (7,719) 161,642 169,361 (4.8) (9,906) 161,642 (6.1) TOTAL EXPENDITURES 147,933 257,245 3,030,746 2,773,501 8.5 225,348 3,196,381 7.1 NET of REVENUES & EXPENDITURES 46,174 102,356 (639,746) (742,102) 3,989 (706,231) Year to Date Sales Comments 2021 2020 Change Compost Sales Bagged 339,826 214,280 58.6% Bulk 890 6,613 -86.5% Other (Freight) 7,895 328 2307.1 % Total Sales 348,612 221,221 57.6% Gross Profit 149,072 89,088 Gross Margin 42.8% 40.3% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2021 2021 2020 2021 ACTUALS 2021 AVAILABLE % BDGT 2020 YTD 2020 % BDGT FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 83,468 164,493 1,000,000 835,507 16.4 159,518 964,735 16.5 Sales - Other - - 3,500 3,500 - 589 3,500 16.8 Licenses & Permits 135 4,800 4,665 2.8 605 4,500 13.4 Charges for Services - - - - - - - - Miscellaneous Revenues 2,297 2,964 15,350 12,386 19.3 3,948 15,750 25.1 TOTAL REVENUES 85,766 167,593 1,023,650 856,057 16.4 164,660 988,485 16.7 Wages & Benefits 19,983 37,060 276,724 239,664 13.4 37,724 266,484 14.2 Supplies 148 294 35,425 35,131 0.8 2,427 26,362 9.2 Services & Charges (3,292) 2,490 196,350 193,860 1.3 4,073 212,900 1.9 Miscellaneous Expenses - 18,000 18,000 - 780 18,000 4.3 Capital Outlay 739,000 739,000 - 436,328 - Depreciation Expense - 240,000 240,000 - - 225,000 - Debt Service - 144,111 225,789 81,678 93.5 124,411 209,689 70.2 TOTAL EXPENDITURES 16,838 183,955 1,731,288 1,547,333 10.6 169,415 1,394,763 12.1 NET of REVENUES & EXPENDITURES 68,927 (16,362) (707,638) (691,276) (4,755) (406,278) Oppenheimer & Co. Inc. PPENHEIMEP, 8Broad Street STATEMENT OF New w York, NY 10004 (212) 668-8000 ACCOUNT AMCTransacts Business on All Principal Exchanges o,� Assets maturing during the next 60 days appear at the end of this statement. Asset Allocation Certificates of Deposit - 29.73% Mutual Funds - 35.67% Municipal Bonds - 34.60% Portfolio Summary This Previous Estimated Period Period Annual Income 02/28/21 01131 /21 Mutual Funds $9,500,615.18 $9,172,709.48 $950.06 Municipal Bonds 9,215,425.55 9,254,032.60 224,083.25 Certificates of Deposit 7,916,757.79 8,179,551.49 187,518.00 Cash Account Balance 343.33 374.55 Total Asset Value $26,633,141.85 $26,606,668.12 $412,551.31 Net Value of Accrued Interest $69,994.53 $121,064.40 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Cash Activity Summary Opening Cash Balance $374.55 Net Buy and Sell Transactions -327,828.38 Net Miscellaneous Credits/Debits 244,922.68 Net Income Activity 82,874.48 Closing Cash Balance $343.33 Account Number: D25-5019707 Tax ID Number: ON FILE For the Period: 02/01/21- 02/28/21 Last Statement: 01/31/21 Page 1 of 11 CITY OF HUTCHINSON MINNESOTA III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Professional SULLIVAN,C/FAY,J 5HX (800)258-3387 Internet Address: www.opco.com Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 Income Summary in Reportable This Period Year to Date Corporate Interest $18,402.16 $38,331.91 Municipal Interest 64,395.00 70,565.68 Dividends 77.32 151.00 Total Reportable $82,874.48 $109,048.59 PPENHEIMEK Executive Summary CITY OF HUTCHINSON � 0; report as of 0210112021 XXXXXX9707 Summary Totals Original Face $16,759,000 Current Face (Par) $16,759,000 Market Principal $17,433,584 Accrued Interest $61,897 Cash & Cash Alternatives $0 Fixed Income Funds $0 Equity Balance $0 Total Portfolio Value $17,495,481 Next 12mo Cpn Cash Flaw $399,146 Generic Annual Clan Cash Flow $417,726 Weighted Averages Coupon* 2.493 % Maturity** 2.11 yrs Duration 1.99 Yield to Worst 0267% Yield to Maturity 0298 % Market Price* 104.025 Tax Lots Holdings Included 49 of 49 *Par-Wtd, all else Mkt-Wfd. **Avg life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Moody's S&P UST/AGY/CD - PRIETM Aaa AAA AA AA A IF $80,000 $60,000 Muni - 53.1 % CD- 46.9% Fed Tax -Exempt 0 Fed Taxable 0 Subj to Cap Gains 0 Subj to AMT m 20% 40% 'L '� 'L 'L 't- 'L 'L 'l• 'L 'L 't- 'Y 'L '6 'Y 'L 'l• 'Y 'L 'l• 'L 'L 'l• 'L 'L 'l• 'L 'L 'l• 'L,�O� e Qe Baa BBB 20% Be BB $20.000 NR NNoneone �0,00'^ �eL`I'^ �L�'^ �0.j`I'^ 'Jc�^ 'J\�^ PjOti^ 5°Q�^ �Sti^ �oSti^ O�'�'^ �w�0ry �ev0ry 0% 11 d' O'�'O'1'O'�OAOhOr°O't 000o'10;Y'',,,1`o,10;Y',,'Lb,'Ih;LO,'L'�'10'Lo'30px 0% 20% 40% 60% 80% 100% po'Otiptip'3pPp<ip`cOA'09pc'.y0y'1.y'1-.y"�yP.yy.yC y�.y0.y0'.yO.yti t'L.y"�.yb.t5.y0.yA:tO.yA"j Includes coupon cash flows for the next 12 months, from 0210112021 to 0113112022. Includes all tax lot holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash flows for the next 12 months, from 0210112021 to 0113112022. Page 3 of 25 Totals & Averages @ Acquisition CITY OF HUTCHINSON PPENHEIMEI� report as of 0210112021 XXXXXX9707 Original Face Value Current Face Value Valid Tax Lot Holdings Unrecognized Tax Lot Holdings Total Tax Lot Holdings $16,759,000 Portfolio Totals Portfolio Averages $16,759,000 Original Face Value $16,759,000 Yield to Worst (cost) 2.086% 49 Face Value at Acquisition $16,759,000 Yield to Worst (mkt) 0.267% 0 Original Principal Cost $16,900,587 Yield to Maturity (cost) 2.086% 49 Adjusted Principal Cost $16,835,089 Yield to Maturity (mkt) 0.298% Current Market Principal $17,433,584 Original Acquisition Price 100.845 Estimated Gain/(Loss) $598,495 Adjusted Cost Price 100.454 Tax Lot Holdings Included 49 of 49 Current Market Price 104.025 'Valid Tax Lot Holdings' includes all tax lot holdings with recognized CUSIP and quantity. Original Face Value $16,759,000 Face Value at Acquisition $16,759,000 Tax Lot Holdings Included 49 of 49 Original Principal Cost $16,900,587 Average Acquisition Price 100.845 Includes all tax lot holdings with recognized CUSIP, quantity, acquisition date/price, full analytical calculations at acquisition, market price, and full analytical calculations on reporting date. Average values @ cost are weighted by respective original acquisition values. Includes all tax lot holdings with recognized CUSIP, quantity, and acquisition date/price. All prices have been normalized to par. Average acquisition price is weighted by original principal cost. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Page 5 of 25 PPENHEIME Position Details CITY OF HUTCHINSON report as of 0210112021 XXXXXX9707 Position Details CUSIP Curr Face Account # Mdy I S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal G/L Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px I Yld Adj Cost Px Accr Int % Adj Cost 61747MJ36 245 xxxxxx9707 -/- MORGAN STANLEY BANK NA 2.500% 100.020 Maturity 02/01/2021 -4.740%(w) -4.740% -4.740% 02/01/2018 $245,000 $245,049 $49 CD 1.46% Held FDIC Cert#. 32992 02/01/2021 0.00 100.00012.500% 100.000 $3,071 0.0% Death Put I MS I Semi -Annual Pay 17312QH77 245 xx)o=9707 -/- CITIBANK N A 2.700% 100.433 Maturity 03/29/2021 -0224% (w) -0.224% -0.224% 03/29/2018 $245,000 $246,061 $1,061 CD 1.46% Held FDIC Cert #. 7213 03,2912021 0.15 100.00012.700% 100.000 $2,302 0.4% Death Put I C I Semi -Annual Pay I Restricted States: N/A 06417NQZ9 245 xxxxxx9707 -/- BANK OZK 1.700% 100.438 Maturity 05/03/2021 -0.096%(w) -0.096% -0.096% 01/31/2020 $245,000 $246,073 $1,073 CD 1.46% Held FDIC Cert #. 110 05/03/2021 0.24 100.000 / 1.700% 100.000 $23 0.4% Long First Coupon I Death Put I OZRK I Monthly Pay I Restricted States: AR 203507BA5 245 xx)o=9707 -/- CITIZENS BUSINESS BK CALIF 1.550% 100.596 Maturity 06/15/2021 -0.098% (w) -0.098% -0.098% 05/09/2017 $245,000 $246,460 $1,460 CD 1.46% Held FDIC Cert #. 24315 06/15/2021 0.36 100.000 / 1.550 % 100.000 $198 0.5% Death Put I COMBKP I Monthly Pay I Restricted States: CA 27113PBEO 245 xx)0=9707 -/- EAST BOSTON SVGS BK MA 1.500% 100.590 Maturity 06/23/2021 -0.038 % (w) -0.038% -0.038 % 05/09/2017 $245,000 $246,446 $1,446 CD 1.46% Held FDIC Cert #. 33510 Od/23/2021 0.38 100.000 / 1.500 % 100.000 $423 0.6% Death Put I EASBOS I Semi -Annual Pay 69138SCB2 1,025 xx)0=9707 -/- OXFORD ACADEMY &CENT SCH 1.250% 100.444 Maturity 07/08/2021 0216%(w) 0.216% 0216% 07/13/2020 $1,028,721 $1,029,551 $830 Muni 6.12% Held (M/G if) DIST N Y 07/08/2021 0.43 100.834 10.401% 100.363 $7,296 0.1% Material Events I General Obligation I Education I BQ I Interest at Maturity 8727OLCJO 245 xxxxxx9707 -/- TIAA FSB JACKSONVILLE FIA 2.050% 100.919 Maturity 07/12/2021 -0.059%(w) -0.059% -0.059% 07/12/2019 $245,000 $247,252 $2,252 CD 1.46% Held FDIC Cert #. 34775 07/12/2021 0.44 100.000 12.050% 100.000 $303 0.9% Death Put I EVER I Semi -Annual Pay I Restricted States: OH,TX 02007GEC3 245 xx)0=9707 -/- ALLY BK MIDVALE UTAH 2.950% 101.492 Maturity 08/02/2021 -0.074%(w) -0.074% -0.074% 08/02/2018 $245,000 $248,655 $3,655 CD 1.46% Held FDIC Cert #. 57803 08/02/2021 0.49 100.000 12.950% 100.000 $20 1.5% Death Put I GMATBK I Semi -Annual Pay 89214PCA5 245 xxxxxx9707 -/- TOWNEBANK PORTSMOUTH VA 3.000% 101.952 Maturity 09/27/2021 -0.019%(w) -0.019% -0.019% 09/26/2018 $245,000 $249,782 $4,782 CD 1.46% Held FDIC Cert #. 35095 09/27/2021 0.64 100.000 13.000% 100.000 $2,618 2.0% Death Put I TOWN I Semi -Annual Pay I Restricted States: NC,VA Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YILI9. Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.009/, a Cap Gains Tax rate of 0.00%, a State of N/A, and a State Tax rate of N/A. Page 6 of 25 PPENHEIMEk Position Details (continued...) CITY OF HUTCHINSON report as of 0210112021 XXXXXX9707 CUSIP Curr Face Account# Mdy I S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int %Adj Cost 227563BK8 245 xxxxxx9707 -/- CROSS RIV BK TEANECK N J 1.800% 101.398 Maturity 11/15/2021 0.009%(w) 0.009% 0.009% 11/13/2019 $245,000 $248,425 $3,425 Co 1.46% Held FDIC Cart #. 58410 1111512021 0.77 100.000 / 1.800 % 100.000 $991 1.4% Death Put I CRORVR I Semi -Annual Pay 34415LAN1 245 i000=9707 -/- FOCUS BK CHARLESTON MO 2.100% 101.686 Maturity 11/24/2021 0.007%(w) 0.007% 0.007% 11/24/2017 $245,000 $249,131 $4,131 Co 1.46% Held FDIC Cert #. 1426 112412021 0.80 100.000 / 2.100 % 100.000 $1,001 1.75/ Death Put I FSSBKC I Semi -Annual Pay 249218AU2 290 xxxxxx9707 Aa2/- DENVER COLO PUB SCHS CTFS 2.598% 101.908 Maturity 12/15/2021 0.390% (w) 0.390% 0.390% 05/14/2020 $293,860 $295,533 $1,673 Muni 1.73% Held (Aa2i--) PARTN 1211512021 0.86 102.428/1.050% 101.331 $1,005 0.6% Material Events I Federally Taxable I Moody's Watch Negative I Make Whole Call I Extraordinary Calls Certificate of Participation I Education Semi -Annual Pay 8562845Z3 247 xx)0=9707 -/- STATE BK INDIA NEW YORK N Y 2.350 % 102.280 Maturity 01/26/2022 0.019 % (w) 0.019 % 0.019 % 05/09/2017 $247,000 $252,632 $5,632 Co 1.47% Held FDIC Cert #. 33682 01262022 0.97 100.000 / 2.349 % 100.000 $127 2.3% Death Put I Foreign I Emerging I STBINC I Semi -Annual Pay I Restricted States: MT,OH,TX 081383Q87 430 XXXXXX9707 A1/AA BEMIDJI MINN 5.000% 104.780 Maturity 02/01/2022 0.187%(w) 0.187% 0.187% 03/18/2020 $445,231 $450,554 $5,323 Muni 2.57% Held (A1) 02/012022 0.98 106.61811.400% 103.542 $119 1.2% S&P Outlook Stable I General Obligation I Recreation I AGMC Insured I Semi -Annual Pay 264474GV3 1,000 XXXXXX9707 Aa2/- DULUTH MINN INDPT SCH DIST 5.000% 104.286 Maturity 02/01/2022 0.668% (w) 0.668% 0.668% 03/26/2020 $1,023,400 $1,042,860 $19,460 Muni 5.97% Held (Be1) N0709 CTFS PARTN 02/012022 0.98 104.29712.600% 102.340 $278 1.9% Material Events I Certificate of Participation I Education I Semi -Annual Pay 38148PGX9 247 Xxxxxx9707 -/- GOLDMAN SACHS BK USA 2.300% 102.472 Maturity 03/08/2022 0.032 % (w) 0.032 % 0.032 % 05/09/2017 $247,000 $253,106 $6,106 Co 1.47% Held FDIC Cert #. 33124 03/08/2022 1.07 100.000 / 2.299 % 100.000 $2,304 2.5% Death Put I GS I Semi -Annual Pay 87164XPZ3 245 Xxxxxx9707 -/- SYNCHRONYBANK 2.400% 102.772 Maturity 04/07/2022 0.035% (w) 0.035% 0.035% 05/09/2017 $245,000 $251,791 $6,791 Co 1.46% Held FDIC Cert #. 27314 04/07/2022 1.16 100.000 / 2.400% 100.000 $1,917 2.8% Death Put I SYF I Semi -Annual Pay I Restricted States: TX 574446GV6 500 Xxxxxx9707 Aal/- MARYSVILLE MICH PUB SCHS DIST 2.317% 102.352 Maturity 05/01/2022 0.420 % (w) 0.420 % 0.420 % 05/09/2017 $494,230 $511,760 $17,530 Muni 2.98% Held (A21-) 05/01/2022 1.22 98.846 / 2.565 % 98.846 $2,961 3.5% Federally Taxable I General Obligation I Education I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YIM. Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.009/, a Cap Gains Tax rate of 0.00%, a State of N/A, and a State Tax rate of N/A. Page 7 of 25 PPENHEIME Position Details (continued...) CITY OF HUTCHINSON report as of 0210112021 XXXXXX9707 Position Details CUSIP Curr Face Account # Mdy I S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / YId Adj Cost Px Accr Int %Adj Cost 64971WJ35 500 xxxxxx9707 Aal/AAA NEW YORK N Y CITY TRANSITIONAL 1.650% 101.737 Maturity 05/01/2022 0.251%(w) 0.251% 0.251% 05/09/2017 $497,125 $508,685 $11,560 Muni 2.98% Held (Aall) FIN AUTH REV 05/01/2022 1.23 99.425 / 1.771 % 99.425 $2,108 2.3% Material Events I Federally Taxable I S&P Outlook Stable I Make Whole Call I Revenue I Government I Semi -Annual Pay 977100GU4 500 XXXXXX9707 Aa2/- WISCONSIN ST GEN FD ANNUAL 1.720% 101.698 Maturity 05/01/2022 0.351%(w) 0.351% 0.351% 08/26/2020 $508,180 $508,490 $310 Muni 2.98% Held (Aa21--) APPROPRIATION REV 05/01/2022 1.23 102.208 / 0.400% 101.636 $2,198 0.1% Federally Taxable I State Taxable I Make Whole Call I Short First Coupon I Pro-Rata I Revenue I Government I Semi -Annual Pay 13281 NYX4 205 xx)0=9707 Aa2/- CAMDEN CNTY N J IMPT AUTH REV - 0.591 % 99.872 Maturity 07/15/2022 0.680 % (w) 0.680 % 0.680 % 09/10/2020 $205,564 $204,738 ($826) Muni 1.22% Held (Aa2i--) CROSSROADS REDEV PROJ 07/15/2022 1.44 100.351 / 0.400% 100.275 $61 (0.451) Material Events I Federally Taxable I Short First Coupon I Revenue I Government I Semi -Annual Pay 15721 UCT4 245 XXXXXX9707 -/- CFBANK FAIRLAWN OH 3.250% 104.669 Maturity 07/19/2022 0.040%(w) 0.040% 0.040% 12/19/2018 $245,000 $256,439 $11,439 CD 1.46% Held FDIC Cert #. 28263 07/19/2022 1.43 100.000 / 3.250 % 100.000 $327 4.7% Death Put I CFBK I Monthly Pay I Restricted States: CA,PR,TN,TX 02587DV47 245 xx)0=9707 -/- AMERICAN EXPRESS CENTURIAN BK 2.350% 103.335 Maturity 08/08/2022 0.138%(w) 0.138% 0.138% 08/08/2017 $245,000 $253,171 $8,171 CD 1.46% Held CTF DEP PROGRAM BOOK ENTRY 08/08/2022 1.48 100.000 / 2.350 % 100.000 $2,824 3.3% FDIC Cert #. 27471 Death Put I AXP I Semi -Annual Pay I Restricted States: OH, TX 01748DAY2 245 xx)0=9707 -/- ALLEGIANCE BK TEX HOUSTON 2.200% 103.704 Maturity 11/03/2022 0.079%(w) 0.079% 0.079% 11/03/2017 $245,000 $254,075 $9,075 CD 1.46% Held FDIC Cert #. 58629 11/03/2022 1.71 100.000 / 2200% 100.000 $0 3.791 Death Put I ABTX I Monthly Pay I Restricted States: TX 254672WU8 245 xxx)=9707 -/- DISCOVER BK 2.450% 104.231 Maturity 11/18/2022 0.083% (w) 0.083% 0.083% 05/09/2017 $245,000 $255,366 $10,366 CD 1.46% Held FDIC Cert #. 5649 11/18/2022 1.75 100.000 / 2.450 % 100.000 $1,266 4.2% Death Put I DFS I Semi -Annual Pay 214201GK5 150 xxx)=9707 A2/- COOK CNTY ILL SCH DIST NO 0.000 % 96.402 Maturity 12/01/2022 2.015 % (w) 2.015% 2.015 % 10/27/2020 $147,810 $144,603 ($3,207) Muni 0.90% Held (49 089MAYWOOD 12/01/2022 1.81 98.341 /0.800% 98.540 $0 (2.2•91) Material Events I Federally Taxable I State Taxable I General Obligation I Education I AGMC Insured 949495AQ8 245 xxx)=9707 -/- WELLS FARGO NATL BK WEST LAS V 1.900 % 103.523 Maturity 01/17/2023 0.095 % (w) 0.095 % 0.095 % 01/17/2020 $245,000 $253,631 $8,631 CD 1.46% Held FDIC Cert #. 27389 01/17/2023 1.92 100.000 / 1.900 % 100.000 $217 3.5% Death Put I W FC I Monthly Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YIM. Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.009/, a Cap Gains Tax rate of 0.00%, a State of N/A, and a State Tax rate of N/A. Page 8 of 25 PPENHEIMEk Position Details (continued...) CITY OF HUTCHINSON report as of 0210112021 XXXXXX9707 Position Details CUSIP Curr Face Account# Mdy I S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr lot %Adj Cost 58404DDMO 245 xxxxxx9707 -/- MEDALLION BK UTAH 2.850% 105.742 Maturity 03/06/2023 0.093%(w) 0.093% 0.093% 03/05/2019 $245,000 $259,068 $14,068 Co 1.46% Held FDIC Cart #. 57449 03/06/2023 2.03 100.000 12.850% 100.000 $555 5.756 Death Put I MEDBNK I Monthly Pay I Restricted States: AL,OH,TX 149159MQ5 245 xx)o=9707 -/- CATHAY BK LOS ANGEL CALIF 3.150% 107.089 Maturity 06/08/2023 0.119 % (w) 0.119 % 0.119 % 06/08/2018 $245,000 $262,368 $17,368 CD 1.46% Held FDIC Cart#. 18503 06/08/2023 2.27 100.00013.150% 100.000 $1,205 7.1% Death Put I CAN I Semi -Annual Pay I Restricted States: CA, NY 856425AR4 245 xxxxxx9707 -/- STATE BANK OF LISMORE LISMORE 3.100% 107.117 Maturity 06/27/2023 0.123% (w) 0.123% 0.123 % 06/27/2018 $245,000 $262,437 $17,437 CD 1.46% Held MN 06/27/2023 2.32 100.000 / 3.100 % 100.000 $146 7.1 % FDIC Cart #. 8190 Death Put I SBKLIS I Monthly Pay 45581 EAX9 245 xx)o=9707 -/- ICBC LTD NEW YORK BRANCH 3.300 % 107.624 Maturity 06/30/2023 0.122 % (w) 0.122 % 0.122 % 08/30/2018 $245,000 $263,679 $18,679 CD 1.46% Held FDIC Cert #. 24387 06/30/2023 2.32 100.000 / 3.300 % 100.000 $89 7.6% Death Put I ICBCAS I Monthly Pay I Restricted States: NON-USACCOUNTS 75472RAW1 245 xx)o=9707 -/- RAYMOND JAMES BK NATL ASSN 1.700% 103.916 Maturity 08/14/2023 0.146% (w) 0.146 % 0.146 % 02/14/2020 $245,000 $254,594 $9,594 CD 1.46% Held FDIC Cert #. 33893 0811412023 2.47 100.000 / 1.700 % 100.000 $1,974 3.9% Death Put I RJF I Semi -Annual Pay 59833LAF9 245 xxx0xx9707 -/- MIDWEST INDPT BK MO 3.150% 107.858 Maturity 09/18/2023 0.147% (w) 0.147% 0.147% 09/17/2018 $245,000 $264,252 $19,252 CD 1.46% Held FDIC Cert #. 25849 09/18/2023 2.52 100.000 / 3.150% 100.000 $359 7.9% Death Put I MIDINB I Monthly Pay 61760ARSO 245 xxxxxx9707 -/- MORGAN STANLEY PRIVATE BK 3.550% 109.127 Maturity 11/08/2023 0232%(w) 0.232% 0232% 11/08/2018 $245,000 $267,361 $22,361 CD 1.46% Held NATL 1110812023 2.63 100.00013.550% 100.000 $2,073 9.1% FDIC Cert #. 34221 Death Put I MS I Semi -Annual Pay 538036CZ5 245 xxx0=9707 -/- LIVE OAK BANKING COMPANY 2.500% 106.635 Maturity 12/13/2023 0.172 % (w) 0.172 % 0.172 % 12/13/2017 $245,000 $261,256 $16,256 CD 1.46% Held WILMINGTON NC 12/13/2023 2.76 100.000 / 2.500% 100.000 $34 6.6% FDIC Cert #. 58665 Death Put I LIVOAK I Monthly Pay 06251AVBO 245 XXXXXX9707 -/- BANK HAPOALIM B M NEW YORK 3.200% 108.941 Maturity 01/23/2024 0.180% (w) 0.180% 0.180% 01/23/2019 $245,000 $266,905 $21,905 CD 1.46% Held FDIC Cert #. 33686 0123/2024 2.85 100.00013.200 % 100.000 $236 8.9% Death Put I Foreign I Emerging I HAPOAL I Semi -Annual Pay I Restricted States: MT,TX Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY7TEY calculations use a Fed Tax rate of 0.009/, a Cap Gains Tax rate of 0.00%, a State of N/A, and a State Tax rate of N/A. Page 9 of 25 PPENHEIMEk Position Details (continued...) CITY OF HUTCHINSON report as of 0210112021 XXXXXX9707 Position Details CUSIP Curr Face Account# Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yid Adj Cost Px Accr Int %Adj Cost 20033AP91 245 xxxxxx9707 -/- COMENITY CAP BK UTAH 3.100% 108.804 Maturity 02/15/2024 0.189%(w) 0.189% 0.189% 02/15/2019 $245,000 $266,570 $21,570 CD 1.46% Held FDIC Cart #. 57570 0211&2024 2.90 100.000 / 3.100 % 100.000 $395 8.8% Death Put I ADS I Monthly Pay I Restricted States: OH,TX 057864AZ3 485 i000=9707 Aa2/AA BALDWIN CNTY ALA PUB BLDG AUTH 3.000% 107.812 Maturity 03/01/2024 0.442%(w) 0.442% 0.442% 03/20/2020 $492,134 $522,888 $30,754 Muni 2.89% Held (Aa2i--) BLDG REV - JAIL PROJ 0310112024 2.93 101.86712.500% 101.471 $6,143 6.2% Material Events I S&P Outlook Stable I Short First Coupon I Extraordinary Calls I Revenue I Government I Semi -Annual Pay 90348JJQ4 245 xxxxxx9707 -/- UBS BK USA SALT LAKE CITY UT 2.900% 108.511 Maturity 04/03/2024 0.202 % (w) 0.202 % 0.202 % 04/03/2019 $245,000 $265,852 $20,852 CD 1.46% Held FDIC Cart #. 57565 04/03/2024 3.03 100.000 / 2.900 % 100.000 $0 8.5% Death Put I UBS I Monthly Pay 20056UAV6 500 XXXXXX9707 -/AA COMMERCE CALIF CMNTY DEV 3.000 % 107.475 Maturity 08/01/2024 0.825 % (w) 0.825 % 0.825 % 05/09/2017 $513,385 $537,375 $23,990 Muni 2.96% Held (-/A) COMMN SUCCESSOR AGY TAX 0810112024 3.34 105.319 / 2.200 % 102.677 $83 4.7% ALLOCATION Federally Taxable I S&P Outlook Stable I DID I Revenue I Government I AGMC Insured I Semi -Annual Pay 438687KT1 1,000 XXXXXX9707 Asti- HONOLULU HAWAII CITY & CNTY 1.832% 104.836 Maturity 08/01/2024 0.436%(.) 0.436% 0.436% 10/30/2019 $996,000 $1,048,360 $52,360 Muni 5.97% Held (Aall-) 08/01/2024 3.40 99.600/1.920% 99.600 $102 5.3% Material Events I Federally Taxable I Make Whole Call I General Obligation I Government I Semi -Annual Pay 20772,13,19 570 XX)DXx9707 Al/A CONNECTICUT ST 2.400% 106.900 Maturity 08/15/2024 0.430%(w) 0.430% 0.430% 07/11/2019 $568,906 $609,330 $40,424 Muni 3.40% Held (A1y 0811512024 3.37 99.80812.440% 99.808 $6,384 7.1% Material Events I Federally Taxable I S&P Outlook Stable I General Obligation I Government I Semi -Annual Pay 64971QJ38 500 Xxxxxx9707 Aa1/AAA NEWYORK NY CITY TRANSITIONAL 2.600% 103.460 Next Call 11/01/2022 0.603%(w) 0.603% 0.603% 05/09/2017 $486,750 $517,300 $30,550 Muni 296% Held (Aav-) FIN AUTH REV 1110112024 1.70 Maturity 11/01/2024 1.643% 1.643% 1.643% 97.35012.998% 97.350 $3,322 5.3% Material Events I Federally Taxable I S&P Outlook Stable I Callable I Revenue I Government I Semi -Annual Pay 696583GV9 460 XXXXXX9707 Aa1/AAA PALM BEACH FLA REV 2.500% 104.931 Maturity 01/01/2025 1.205% (w) 1.205% 1.205% 01/08/2020 $467,737 $482,683 $14,945 Muni 2.74% Held (Aav-) 01/01/2025 3.72 102.12012.050% 101.682 $1,022 3.2% Material Events I Federally Taxable I S&P Outlook Stable I Revenue I Government I Semi -Annual Pay 59013KFJO 245 Xxxxxx9707 -/- MERRICK BK SOUTH JORDAN UTAH 1.800% 105.981 Maturity 01/31/2025 0.294 % (w) 0.294 % 0.294 % 01/31/2020 $245,000 $259,653 $14,653 CD 1.46% Held FDIC Cart #. 34519 01/31/2025 3.85 100.000 / 1.800% 100.000 $36 6.0% Death Put I MERICK I Monthly Pay I Restricted States: OH,TX Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YIM. Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.005/, a Cap Gains Tax rate of 0.00%, a State of N/A, and a State Tax rate of N/A. Page 10 of 25 PPENHEIMEk Position Details (continued...) CITY OF HUTCHINSON report as of 0210112021 XXXXXX9707 Position Details CUSIP Curr Face Account # Mdy / S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Principal Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px I Yid Adj Cost Px Accr Int % Adj Cost 16166NCL7 300 xxxxxx9707 -/AA- CHASKA MINN ECONOMIC DEV 3.430% 109.386 Maturity 02/01/2025 1.026%(w) 1.026% 1.026% 02/03/2020 $318,762 $328,158 $9,396 Muni 1.79% Held (49 AUTHLEASE REV 02/01/2025 3.76 107.752 / 1.800% 106.254 $57 2.9% Material Events j Federally Taxable I State Taxable I S&P Outlook Negative I Revenue I Industrial I Semi -Annual Pay 05465DAE8 245 xx)o=9707 -/- AXOS BK SAN DIEGO CALIF 1.650% 105.509 Maturity 03/26/2025 0.311 % (w) 0.311 % 0.311 % 03/26/2020 $245,000 $258,497 $13,497 CD 1.46% Held FDIC Cert #. 35546 03/26/2025 4.01 100.000 / 1.650 % 100.000 $89 5.5% Death Put I BOR I Monthly Pay 29278TMJ6 245 xxxxxx9707 -/- ENERBANK USA UT 2.000% 107.557 Maturity 10/31/2025 0.391% (w) 0.391 % 0.391 % 10/31/2019 $245,000 $263,515 $18,515 CD 1.46% Held FDIC Cert #. 57293 10/31/2025 4.53 100.000 / 2.000% 100.000 $40 7.6% Death Put I CMS I Monthly Pay I Restricted States: OH,TX 032879UV8 500 xxx0=9707 -/AA ANCHOR BAY MICH SCH DIST 1.250% 102.233 Maturity 05/01/2026 0.814%(w) 0.814% 0.814% 07/16/2020 $503,295 $511,165 $7,870 Muni 2.96% Held 05/01/2026 5.06 100.726/1.120% 100.659 $1,597 1.6% Material Events I Federally Taxable I S&P Outlook Negative I Short First Coupon I General Obligation I Education I Semi -Annual Pay Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the )teld to Worst (YTIM. Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.00%, a State of N/A, and a State Tax rate of N/A. Page 11 of 25 PPENHEIMEK Coupon Cash Flow CITY OF HUTCHINSON �. or - report as of 0210112021 XXXXXX9707 Agency Agency Pass-Thru Asset -Backed CD CMO Corporate Muni: Fed Tax Muni: Tax -Exempt Muni: Subj AMT Pfd: Fed Tax Pfd: Tax -Exempt Pfd: Cap Gains Treasury Total Fed Tax -Exempt Fed Taxable Subj to Cap Gains Subj to AMT Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 $19,301 $16,808 $10,595 $19,517 $12,990 $13,190 $15,517 $13,576 $28,645 - $23,842 $3,767 $6,356 $28,645 - $35,750 $7,275 - - $12,812 $35,750 $7,275 $83,696 $24,083 $10,595 $43,359 $16,757 $32,358 $79,912 $20,851 $35,750 $7,275 - - - $12,812 $35,750 $7,275 $47,946 $16,808 $10,595 $43,359 $16,757 $19,546 $44,162 $13,576 Oct'21 Nov'21 Dec'21 Jan'22 $9,760 $19,238 $10,681 $13,891 $23,842 $3,767 $6,356 $9,760 $43,081 $14,448 $20,246 $9,760 $43,081 $14,448 $20,246 Fed Tax -Exempt 0 Fed Taxable 0 Subj to Cap Gains 0 Subj to AMT Feb'22 Total %Tot $175,063 43.9% $125,221 31.4% $98,862 24.8% $399,146 100.0% $98,862 24.8% $300,284 75.2% $80,000 $60,000 $40,000 $20,000 ■ $0 Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Oct'21 Nov'21 Dec'21 Jan'22 Feb'22 Includes all tax holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash flows for the next 12 months, from 0210112021 to 0113112022. Totals are the sum of rounded displayed values. The cash flows displayed are only estimates. Your actual interest and principal payments may be higher or lower than these estimates. Page 12 of 25 PPENHEIMEI, ao % ci a o+ M 20 % . 1 40% Maturity & Duration - All report as of 0210112021 ems' e ems' of m O,lyO,L�,O,LSO,LaO,LhO,L60,L^O,l00,L�i0"�000't03'L03"�O•'�D1O•'�y0360"�'�O"�00300POOQ'�OCryOp"�OQbOphOQbOt' 010�00yp ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry lL ry ry ry Q¢ a m e o ry 20 3� e c+ m rn a 0% „ O�' Ory O� Ob Oh 06 01 00 00 .y0 .Y1 try .Y3 .yb ,yq 'fro 11 ,Y0 10 .t0 ,1'Y ryry rya ryQ ryy ry0 ry1 ry0 .t0 .�O Ox Displays represent % of market principal for all tax lot holdings with a recognized CUSP, quantity, current market price and full analytical calculations. Average life used for principal paydowns, and perpetual secunhes are assigned a 40 year matunty. Duration figure represents modified duration to worst. CITY OF HUTCHINSON XXXXXX9707 Year Curr Face % Mkt Principal % Range Curr Face % Mkt Principal % 2021 $3,765,000 22.47% $3,798,418 21.79% 00-01 $5,442,000 32.47% $5,544,464 31.80% 2022 $5,004,000 29.86% $5,148,269 29.53% 01-02 $4,072,000 24.30% $4,173,155 23.94% 2023 $2,205,000 13.16% $2,348,646 13.47% 02-03 $2,935,000 17.51% $3,151,378 18.08% 2024 $3,790,000 22.61% $4,034,580 23.14% 03-04 $3,320,000 19.81% $3,531,411 20.26% 2025 $1,495,000 8.92% $1,592,506 9.13% 04-05 $490,000 2.92% $522,012 2.99% 2026 $500,000 2.98% $511,165 2.93% 05-06 $500,000 2.98% $511,165 2.93% 2027 06-07 2028 07-08 2029 08-09 2030 09-10 2031 10-11 2032 11-12 2033 12-13 2034 13-14 2035 14-15 2036 15-16 2037 16-17 2038 17-18 2039 18-19 2040 19-20 2041 20-21 2042 21-22 2043 22-23 2044 23-24 2045 24-25 2046 25-26 2047 26-27 2048 27-28 2049 28-29 2050 29-30 2051+ 30+ Perpetual Page 13 of 25 HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Teleconference Call (GoToMeeting) Tuesday, February 16, 2021, 7:00 AM Minutes 1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order via telephone. Members Present: Gary Forcier, Steve Jensen via telephone, Robin Kashuba via telephone, and Kim Merwin via telephone. Staff Present: Jean Ward and Judy Flemming. a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions and/or corrections. Gary Forcier moved to approve the agenda as presented on. Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; Kashuba — Aye & Merwin — Aye. The motion carried unanimously. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JANUARY 19, 2021 Gary Forcier moved to approve the Minutes of the regular board meeting with corrections, and Kim Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; Kashuba — Aye & Merwin — Aye. The motion carried unanimously. 3. FINANCIAL REPORTS Steve Jensen moved to approve: a. City Center General Fund payments of $42,316.83 for checks 9162 to 9167 b. Park Towers operating account payments of $59,890.956 for checks 15220 to 15261 c. December 31, 2020 Park Towers financial statements • Insurance Register 12/31 /2020 • PILOT $25,325.21 for Fiscal Year Ended 12/31/2020 d. December 31, 2020 City Center financial statements Kim Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye; Kashuba — Aye & Merwin — Aye. The motion carried. e. FYI: Audit field day March 4-5 4. CONSIDERATION OF MODIFICATION OF PERSONNEL POLICY FOR NEW HIRES TO USE VACATION AS EARNED, AFTER 3 MONTHS OF CONTINUOUS SERVICE. Gary Forcier moved to approve the modifications of Personnel Policy for New Hires to use Vacation as earned, after 3 months of continuous service. Kim Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin — Aye. The motion carried unanimously. 5. 2021 HUTCHINSON APARTMENT GUIDE Jean Ward reviewed the apartment vacancies with the Board. 6. PARK TOWERS UPDATE a. FYI: Park Towers February Newsletter February 16, 2021 Minutes Page 1 of 2 b. Consideration -of LSS Meals Park Towers Site Use Agreement— 2021 Gary Forcier moved to approve the LSS Meals Park Towers Site Use Agreement — 2021. Kim Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin — Aye. The motion carried unanimously. c.. RAD Operating Pro Forma Report Estimate Jean Ward reviewed with the Board the RAD Operating Pro Forma Report Estimate. d. RAD Post Closing Certificate - IDRR required $650,000 • Gary Forcier moved to approve the IDRR required $650,000 be deposited in a Citizens Bank & Trust Account. Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin ' Aye. The -motion carried unanimously. - • Gary' Forcier moved to approve monthly funds transfers to the Replacement Reserve account: Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier - Aye; Jensen — Aye & Merwin --- Aye. The motion carried unanimously. e. Amber Cross, Housing Specialist is working on creating multi -family tenant files. f. Jean Ward is working with the Accountant to set up the 2021 Multi -family Accounting: g. Park Towers operations update'— Jean reviewed with the Board: • Available as of 2/8/2021 five (5) vacant not leased units; continue to market and process applications • Set up 2021 Multi -family accounting • Training for RealPage multi -family software scheduled for February 23 — 251 for all staff • Training for Nan McKay Multifamily Handbook, Amber Webinar March • Training for Nan -McKay on -demand Multifamily Handbook, Judy and Jean 7. COMMUNICATIONS Jean talked to Matt Mullins- from Maxfield Research Group to .discuss getting a housing study done for Hutchinson. Matt Mullins figured that the Census Data will not be available until the end of 2021. Estimated date for a new housing study would be early 2022. NARIVITrelffi-PlININFOILT" Steve Jensen moved to adjourn and Robin Kashuba seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean d, HRA Executi ector- � C (2GaRrytol�rier, Secretary/Treasurer February 16, 2021 Minutes Page 2 of 2 2020 Motor Vehicle Recap Processed 1790 new to fleet or title transfers Expedited 146 motor vehicle titles before MNDRIVE implantation. Continue to work in COVID environment, trying to provide prompt service and keep everyone safe, through appointments, drop box and mail in transactions. Trained and implemented the new MNDRIVE system. Participated in the soft launch for testing prior to rollout November 161n Continue to participate in the monthly business Process and Communications meeting with DVS to identify problems and solution for deputies in MNDRIVE. Hired and trained to new part time employees to replace a full time position. Goals for 2021 Actively pursuing a fee increase for 2021 to help defray the many additional costs incurred with MNDRIVE with equipment and doubled transaction times. This will mean participating in another Time and Motion study, as well as contacting Senators and Representatives concerning the need for the fee increases. Will hire a part-time employee and train in all systems. Work toward opening the doors for a no appointment service to our customers. Continue to strive for excellent customer service. 2020 5 YR Year -End Recap Comparison 2020 2019 2018 2017 2016 Grand Totals: $ 4,954,111.78 City Fees: $ 252,149.59 Transactions: 37,015 Motor Vehicle State Total: $ 4,430,344.24 City Fees: $ 182,471.75 Transactions: 28,241 Drivers License State Total: $ 168,917.58 City Fees: $ 55,384.84 Transactions: 6,387 Passport Applications: Photos: $ 2,175.00 Postage: Transactions: (Apps & 1 145 DNR State Total: $ 98,779.37 (City Fees: $ 11,555.50 Transactions: 2,076 F&G �StateTotal: $ 3,921.00 City Fees: $ 140.00 Transactions: 166 ATM 12Month Total $ 422.50 Grand Totals: $ 5,892,149.76 City Fees: $ 306,498.00 Transactions: 48,534 Motor Vehicle State Total: $ 5,251,450.64 City Fees: $ 219,209.00 Transactions: 36,285 Drivers License State Total: $ 198,448.75 City Fees: $ 67,600.00 'Transactions: 8,899 Passport Applications: Photos: $ 3,870.00 Postage: Transactions: (Apps & 1 258 DNR State Total: $ 121,183.87 City Fees: $ 13,878.50 Transactions: 2,609 F&G State Total: $ 14,568.50 City Fees: $ 443.00 Transactions: 483 ATM 12 Month Total $ 1,492.50 Grand Totals: $ 6,034,976.70 City Fees: $ 28%213.25 Transactions: 48,066 Motor Vehlcle State Total: $ 5,501,824.57 City Fees: $ 208,486.00 Transactions: 35,880 Drivers License State Total: $ 121,922.50 City Fees: $ 61,686.00 Transactions: 7,890 Passport Applications: Photos: $ 3,645.00 Postage: Transactions: (Apps & 1 243 DNR State Total: $ 109,066.88 City Fees: $ 13,715.50 Transactions: 2,582 F&G State Total: $ 13,049.50 Cry Fees: $ 393.25 Transactions: 471 ATM 12Month Total $ 1,28750 Grand Totals: $ 5,982,805.23 City Fees: $ 285,622.50 Transactions: 42,699 Motor Vehlcle Total: $ 5,474,938.58I City Fees: $ 203,343.00 Transactions: 31,431 Drivers License Total: $ 122,758.00 City Fees: $ 62,612.00 Transactions: 8,088 Passport Pictures Applications: Photos: $ 6,000.00 DNR Total: $ 86,185.90 City Fees: $ 12,821.00 Transactions: 2,231 F&G Total: $ 13,300.25 Cry Fees: $ 451.50 Transactions: 541 ATM Fees 12 Months Total $ 1,395.00 Grand Totals: $ 5,828,962.56 City Fees: $ 289,052.00 Transactions: 41,974 Motor Vehlcle Total: $ 5,287,633.13 City Fees: $ 20Z807.00 Transactions: 30,078 Drivers License Total: $ 134,501.23 City Fees: $ 65,476.00 Transactions: 8,460 Passport Applications: $ 5,325.00 Photos: Postage: 355 Transactions: (Apps & Photos) DNR Total: $ 105,041.43 City Fees: $ 12,568.50 Transactions: 2,652 Fish & Game Total: $ 12,734,75 City Fees: $ 428.00 Transactions: 429 ATM Fees 12 Months Total --- $ - - 2,"7.50- — HUTCHINSON CITY COUNCIL ci=wof Request for Board Action 7AL =- M-7 Agenda Item: 2020 Residential leaf vacuum service report Department: PW/Eng LICENSE SECTION Meeting Date: 3/23/2021 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For the first time since 2014 and only the second season since we started the residential leaf vacuum service in 2010, inclement weather kept us from completing the proposed schedule, In 2014, we were able to complete 4.1 weeks of the 6 week schedule. In 2020, we were only able to complete 2.6 weeks of the 6 week schedule. However, due to the timing of the inclement weather, we were able to pick up 595 tons of leaves (about 80% of a typical year), virtually the same amount that was picked up in 2014. The service has hit its stride and is becoming quite predictable. Over the years, operators have continued to improve productivity. Equipment reliability is critical for this service, so significant efforts are undertaken to ensure the equipment is ready for each day. Retaining one spare leaf vacuum also helps to keep operators productive while one of the primary vacuums is being repaired. The cost of leaf vacuums has gone up significantly in recent years, mostly because one major manufacturer of leaf vacuums was acquired by a competitor. The cost of the service remains approximately $30 per house per year. BOARD ACTION REQUESTED: No action. Informational report Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON A CITY ON PURPOSE. March 3, 2021 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 To: Honorable Mayor & City Council members From: John Olson, Public Works Manager CC: Matt Jaunich, City Administrator Kent Exner, DPW/City Engineer Subject: Residential Leaf Vacuum Service - 2020 Service Report Tons & Loads 2020 was the 11th year of the residential leaf vacuum service program. In 2020, there were only 2.6/6.0 weeks of service due to snow and inclement weather. The last time that happened was in 2014, when we had 4.1/6.0 weeks of service. In reviewing trends on the graph of tons and loads hauled, this service has 'hit its stride'. The number of tons and loads has plateaued in recent years. The number of tons decreased by 23% in 2020 because of snow, while there was a 27% decrease in loads hauled. 1,000 900 800 700 600 500 400 300 200 100 2010-2019 Residential Leaf Vacuum Service 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Operations In 2020, there was no overtime. There were no accidents in 2020 season. For safety, all units are equipped with mirrors, backup cameras, and warning signs. All three primary leaf vacuums are equipped with top exhaust hoods, making them easier to see around. The older vacuum has side exhaust hoods, so the trailer is significantly wider. No leaf vacuums were replaced in 2020. Retaining one older vacuum as a spare is critical, since there are always service/repair issues with the other vacuums. Having a spare unit allows operators to continue when primary vacuums are unavailable. The spare unit also can be used to supplement primary vacuums during weeks 3 & 4, reducing the need for overtime. Again, a few homes were notified to remove leaves from the street after service ended. This was much less of an issue this year, however, due to snow and cold temperatures. Cost of service The cost of service remains at approximately $30-$32 per residential garbage service customer. At some point in the future, if a charge were established to cover costs of the service, it may be reasonable to bill $20 for the month of October (4 weeks of service) and $10 for the month of November (2 weeks of service) to cover the costs. As an alternative, $2.50 per month could be billed. Conclusion I would like to thank Public Works staff for their dedication. I appreciate the ongoing efforts by Public Works staff to improve this valued service. Plans are to continue this service into the foreseeable future unless directed otherwise by the City Council. RESIDENTIAL LEAF VACUUM SERVICE ANNUAL SERVICE REPORT Service period 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 Service began 10/13/20 10/15/19 10/09/18 10/10/17 10/11/16 10/13/15 10/14/14 10/15/13 10/09/12 10/11/11 10/19/10 Service ended 11/23/20 11/25/19 11/19/18 11/20/17 11/21/16 11/23/15 11/07/14 11/25/13 11/19/12 11/21/11 11/22/10 Weeks of service 2.6 6 6 6 6 6 4.1 6 6 6 5 Loads Hauled 2020 2019 MATERIALS 2O8 2017 2016 2015 2014 2013 202 2011 0 2010 REFS-013-HEQ ODB Leaf Vacuum 4 - 7 75 79 71 88 105 116 110 55 STWT-014-HEQ ODB Leaf Vacuum - - - 89 89 83 77 115 116 103 51 REFS-104-HEQ ODB Leaf Vacuum 49 83 58 STWT-106-HEQ ODB Leaf Vacuum 50 73 68 STWT-194-HEQ ODB Leaf Vacuum 53 87 82 70 70 70 74 47 - STWT-024-HEQ Challenger Sweeper - - - 2 5 - - 4 - 54 7 STWT-879-HTK Vac -All Sweeper 30 13 10 53 14 9 - 84 104 56 50 Total Loads Hauled 186 256 225 289 257 233 239 355 336 323 163 -27% 14% -22% 12% 10% -3% -33% 6% 4% 98% Tons Hauled REFS-013-HEQ ODB Leaf Vacuum 11.8 - 23.3 211.4 244.4 258.5 229.2 321.1 307.0 224.7 124A STWT-014-HEQ ODB Leaf Vacuum - - - 213.6 207.6 241.9 197.0 306.5 264.9 171.1 98.6 REFS-104-HEQ ODB Leaf Vacuum 173.6 252.4 186.2 - - - - - - STWT-106-HEQ ODB Leaf Vacuum 184.6 249.5 239.9 - - - _ - _ _ - STWT-184-HEQ ODB LeafVacuum 176.4 255.4 263.0 173.4 189.1 219.4 168.0 139.5 - STWT-024-HEQ Challenger Sweeper - - - 9.8 8.1 - - 16.8 - 24.2 25.0 STWT-879-HTK Vac -All Sweeper 48.6 20.7 30.6 115.3 31.2 15.1 - 91.4 208.8 78.5 129.1 Total Tons Hauled 595.0 777.0 743.0 723.5 680.4 734.9 594.2 875.3 780.7 498.5 377.1 -23% 5% 3% 6% -7% 24% -32% 12% 57% 32% RESIDENTIAL LEAF VACUUM SERVICE ANNUAL SERVICE REPORT 2020 2019 2018 2017 2026 2015 2014 2013 2012 2011 2010 Regular HOurs 347.50 518.50 477.75 482.50 563.50 596.00 450.25 727.00 842.50 628.50 465.00 Overtime Hours 13.50 - 7.00 - 2.00 18.50 14.50 54.50 21.50 13.00 Total HOurs 347.50 532.00 477.75 489.50 563.50 598.00 468.75 741.50 897.00 650.00 478.00 Regular Pay 9,160.46 12,764.54 11,507.42 11,854.77 14,197.39 14,423.15 9,938.32 16,215.78 17,143.96 12,726.69 10,364.29 Overtime Pay - 486.58 - 251.21 - 57.76 734.77 494.74 1,721.70 695.54 400.29 Total Pay 9,160.46 13,251.12 11,507.42 12,105.98 14,197.39 14,480.91 10,673.09 16,710.52 18,865.66 13,422.23 10,764.58 Indirect Labor Rate (Regular) = 48.75% 3,260.40 4,351.66 5,609.86 5,779.20 6,921.23 6,561.97 4,526.90 7,905.19 8,357.68 6,204.26 5,052.59 Indirect Labor Rate (Overtime) = 22.60% - 104.02 - 56.77 - 13.05 166.06 111.81 389.10 157.19 90.47 Total Indirect Labor 3,260.40 4,455.68 5,609.86 5,835.97 6,921.23 6,575.02 4,692.86 8,017.00 8,746.78 6,362.45 5,143.06 Total Labor 12,420.86 17,706.80 17,117.28 17,941.95 21,118.62 21,055.93 15,365.95 24,727.52 27,612.44 19,783.68 15,907.64 Direct & Indirect Labor- Per Hour 35.74 33-28 35.83 36.65 37.48 35.21 32.78 33.35 30.78 30.44 33.28 RESIDENTIAL LEAF VACUUM SERVICE ANNUAL SERVICE REPORT 2020 Hours Repairs Fuel Operating Refurbish Capital Total 2009 ODB LeafVacuum(013)` 10.5 1,967.31 195.03 2,162.34 - 2,162.34 2018 ODB Leaf Vacuum (104)• 63.0 538.31 538.31 3,800.00 12,500.00 16,838.31 2018 ODS Leaf Vacuum (106)' 66.0 875.00 666.34 1,541.34 3,800.00 12,500.00 17,841.34 2013 ODB Leaf Vacuum(184)• 80.0 198.45 462.09 660.54 3,800.00 12,500.00 16,960.54 John Deere Tractors 13 ea.)" 320.0 88.12 989.91 1,078.03 18,000.00 19,078.03 LEAF VACUUMS 539.5 3,128.88 2,851.68 5,980.56 11,400.00 55,500.00 72,880.56 5.29 20035terling/Vac-AII° 38.0 72.15 253.09 325.24 - 12,500.00 12,825.24 75.0%= 54.11 189.82 243.93 - 9,375.00 9,618.93 2019 Elgin Sweeper" 16.0 31.47 31.47 - 22,000,00 22,031.47 16.7%= - 5.26 5.26 - 3,674.D0 3,679.26 SWEEPERS 54.0 54.11 195.07 249.29 - 13,049.00 13,298.19 Total Equipment Operating 17,629.75 593.5 3,182.99 9,046.75 6,229.75 11,4D0.00 68,549.00 96,178.75 Cost per hour Capital 68,549.00 145.20 Leaf Vacuums($100,000 replacement cost a 8 years); "Tractor rentperyear,• °Vac-A11($125K replacement mst= 18 years)(assume 75%for leafseason); "Sweeper($220K replocementcost, 10 years)(ossume 16.7%for1 cf12 months) RESIDENTIAL LEAF VACUUM SERVICE ANNUAL SERVICE REPORT • 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 Direct labor 9,160.46 13,251.12 11,507.42 12,105.98 14,197.39 14,480.91 10,673.09 16,710.52 19,865.66 13,422.23 10,764.58 Indirect labor 3,260.40 4,455.68 5,609.86 5,835.97 6,921.23 6,575.02 4,692.86 8,017.00 9,746.78 6,361.45 5,143.06 Equipment operating costs 17,629.75 29,203.42 17,629.75 30,120.66 17,629.75 t8,223.20 9,993.90 - 24,502.36 36,426.61 12,967.80 Equipment capital costs 68,549.00 68,549.00 68,549.00 83,252.38 68,549.00 68,549.00 78,747.00 90,538.50 60,401.49 59,604.40 60,211.00 Total program Costs 98,599.61 115,459.22 103,296.03 131,314.99 107,297.37 107,828.13 104,106.85 105,266.02 102,516.29 115,814.69 89,086.44 -15% 12% -21% 22% 0% 4% -1% 3% -11% 30% Cost per load 530.11 451.01 459.09 454.38 417.50 462.78 435.59 295.52 305.11 358.56 546.54 Cost per ton 165.71 148.61 139.03 181.50 157.70 146.72 175.21 120.26 131.31 232.33 236.24 Cost per curb mile 175 est. 563.43 659.77 590.26 750.37 613.13 616.16 594.90 601.52 585.81 661.80 509.07 Cost per house 4,260 est. 23.15 27.10 24.25 30.83 25.19 25.31 24.44 24.71 24.06 27,19 20.91 Cost per week 37,922.93 19,243.20 17,216.00 21,885.83 17,882.89 17,971.36 25,570.10 17,544.34 17,086.05 19,302.45 17,817.29 'Nate, 2014 wale divided over fewer weeks of -,, results in higher annul cos