Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
cp03-09-21
HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MARCH 9, 2021 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Riverside Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of February 23, 2021 (b) Workshop of February 23, 2021 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on May 1, 2021, at McLeod County Fairgrounds (b) Consideration for Approval of Issuing Short -Term Gambling License to Pheasants Forever Carver County Chapter on April 12, 2021, at 260 Ottawa Avenue SE (c) Consideration for Approval of 2021 Replay Application to City Streets (d) Consideration for Approval of Resolution No. 15287 — Disposal of Surplus Information Technology Property CITY COUNCIL AGENDA March 9, 2021 (e) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. 8. REVIEW OF SMALL CITIES DEVELOPMENT (SCDP) RENTAL REHAB PROGRAM (SOUTHDALE APARTMENTS) MMUNICATIONS REQUESTS AND PETITIONS Xpurpose o this portion o the agenda is to provide the ounci with information necessary to craft wise policy. items like monthly or annual reports and communications from other entities.) 9. HUTCHINSON POLICE SERVICES YEAR END REPORT 10. UPDATE ON SITE LAYOUT AND DESIGN OF NEW POLICE STATION AND ESTIMATED PROJECT TIMELINE/COST UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY PURCHASE OF BAGGING LINE EQUIPMENT FOR CREEKSIDE GOVERNANCE (T to purpose o t tis portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) December 2020 Preliminary Financial Statement and Local Sales Tax Update (b) Library Board Minutes from January 25, 2021 MISCELLANEOUS 13. STAFF UPDATES 14. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, FEBRUARY 23, 2021 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Brandon Begnaud, Chad Czmowski, and Dave Sebesta. Member absent was Mary Christensen. Others present in the Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Sebesta, second by Czmowski, to approve agenda as presented. Roll call vote was taken: Sebesta — aye; Czmowski — aye; Begnaud — aye; Forcier — aye. Motion carried unanimously. 2. INVOCATION — CrossPoint Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15281 — Resolution Accepting $50.00 Donation from Jonathan & Judy Hartzler to the Law Enforcement Memorial Park Fund (b) Resolution No. 15282 — Resolution Accepting Donation of Street Light Banners from Hutchinson Center for the Arts Motion by Czmowski, second by Begnaud, to approve Resolution Nos. 15281 and 15282. Roll call vote was taken: Sebesta — aye; Czmowski — aye; Begnaud — aye; Forcier — aye. Motion carried unanimously. PUBLIC COMMENTS (]his is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of February 9, 2021 (b) Workshop of February 9, 2021 — Motion to adjourn — change Cook to Begnaud. Motion by Czmowski, second by Begnaud, to approve the minutes with correction to the Workshop minutes. Roll call vote was taken: Sebesta — aye; Czmowski — aye; Begnaud — aye; Forcier — aye. Motion carried unanimously. CITY COUNCIL MINUTES — February 23, 2021 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15279 — Resolution Approving Disposal of Parks and Rec Department Surplus Property (Zamboni) (b) Consideration for Approval of Resolution No. 15280 — Resolution Transferring From Community Improvement Fund to the Police Facility Construction Fund (c) Consideration for Approval of 2021-2024 Mosquito Management Professional Services Agreement (d) Consideration for Approval of Items for 2021 Pavement Management Program Project (Letting No. 1, Project No. 21-01) 1. Resolution No. 15283 — Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment 2. Resolution No. 15284 — Resolution for Hearing on Proposed Assessment (e) Consideration for Approval of Resolution No. 15286 - Resolution Authorizing Historic Hutchinson to Conduct a Historical Assessment and Recovery of Artifacts at the Franklin House (f) Consideration for Approval of Amending City of Hutchinson Boards and Commission Schedule (g) Consideration for Approval of Setting Public Hearing for Small Cities Development Rental Rehab Program (Southdale Apartments Project) (h) Reappointment of Mike Becker and Rhonda Schwarze to Senior Advisory Board to January 2024 (i) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Forcier, to approve consent agenda with the exception of Item 7(e). Item 7(e) had further discussion. Council Member Czmowski stated the Franklin House has been a house for over 100 years according to Historic Hutchinson and then questioned what has changed to conduct the assessment. It talking to past Council Member Bill Arndt, Mayor Forcier didn't think it was a structure as there is not rough -cut lumber so this may have peaked the interest of the assessment. Motion by Czmowski, second by Sebesta, to approve Item 7(e). Roll call vote was taken: Sebesta— aye; Czmowski — aye; Begnaud — aye; Forcier — aye. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE purpose o t is portion o t e agenda is to provide the Council with information necessary to craft wise policy. Ides items like monthly or annual reports and communications from other entities.) 2 CITY COUNCIL MINUTES — February 23, 2021 8. FIRE DEPARTMENT YEAR END REPORT Fire Chief Mike Schumann presented the Hutchinson Fire Department annual report for 2020. The report included information on accomplishments, new firefighters, firefighter roster count, upcoming retirements, response information, public relations and fire safety education, operational data and capital improvement schedule. Chief Schumann also talked about COVID and how it changed everything for everyone. The Fire Department had a pandemic response prior to COVID, but the response has since been revamped. The focus of the Department is to keep people healthy and safe a prevent exposure and not impacting or lessoning customer service or response. 9. PLANNING/ZONING/BUILDING DEPARTMENT YEAR END REPORT Dan Jochum, Planning/Zoning/Building Director, presented before the Council. Mr. Jochum provided a review of activities in 2020 for the planning/zoning/building department. Information included in the presentation pertained to counts of building/plumbing/mechanical permits, annual permits and valuation totals, new residential construction information and construction activity, new housing starts, vacant lot information, and planning commission/land use items. Mr. Jochum noted, due to COVID, no rental inspections were done in 2020, but the program remains positive in keeping rental properties safe. UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY REQUEST TO SEEK BID PROPOSALS FOR SOURCE SEPARATED ORGANIC MATERIAL PROCESSING SYSTEM EQUIPMENT AT CREEKSIDE Motion by Czmowski, second by Sebesta, to approve seeking bids for source -separated organic material processing equipment at Creekside. Roll call vote was taken: Sebesta — aye; Czmowski — aye; Begnaud — aye; Forcier — aye. Motion carried unanimously. 11. APPROVE/DENY ISSUING TOBACCO LICENSE TO DG RETAIL, LLC (DBA DOLLAR GENERAL) Motion by Czmowski, second by Begnaud, to approve issuing tobacco license to DG Retail, LLC, dba Dollar General. Roll call vote was taken: Sebesta — aye; Czmowski — aye; Begnaud — aye; Forcier — aye. Motion carried unanimously. 12. APPROVE/DENY RESOLUTION NO. 15285 — RESOLUTION AUTHORIZING COOPERATIVE CONSTRUCTION AGREEMENT NO. 1044805 FOR TRUNK HWY 7/22 & MONTANA STREET CROSSING IMPROVEMENTS PROJECT (LETTING NO. 2, PROJECT N O. 20-02) Motion by Czmowski, second by Sebesta, to approve Resolution No. 15285. Roll call vote was taken: Sebesta — aye; Czmowski — aye; Begnaud — aye; Forcier — aye. Motion carried unanimously. 13. APPROVE/DENY RESOLUTION NO. 15273 — RESOLUTION ACCEPTING BID & AWARDING CONTRACT FOR TRUNK HIGHWAY 7/22 & MONTANA STREET CROSSING IMPROVEMENTS PROJECT (LETTING NO. 2, PROJECT NO. 20-02) CITY COUNCIL MINUTES — February 23, 2021 Motion by Czmowski, second by Forcier, to approve Resolution No. 15273. Roll call vote was taken: Sebesta — aye; Czmowski — aye; Sebesta; Begnaud — aye; Forcier — aye. Motion carried unanimously. 14. APPROVE/DENY HUTCHINSON LAKES & RIVER IMPROVEMENTS PHASE 1 ENGINEERING SERVICES AGREEMENT WITH BOLTON & MENK INC. Todd Hubmer, Senior Project Manager of Bolton & Menk presented before the Council. The City has a great investment in Otter & Campbell Lakes restoration projects. The State of Minnesota has allocated $3.1 million to the City of Hutchinson for the restoration of Campbell & Otter Lakes. This phase will be focused on reducing the sediment load received by the two lakes from the Crow River and upstream tributaries. This may include: wetland restoration, stormwater best management practices, riparian and lakeshore restoration and an in -stream sediment forebay. This will stabilize the river banks, expand recreational opportunities and create diversity of habitat. At this point, we are in the preliminary design phase and will be getting input from residents. Council Member Czmowski asked Mr. Hubmer to explain the sediment forebay. Mr. Hubmer said the focus is on where the Crow River dumps into Cambell Lake. The filtration would be a rock arch to allow water to pass through and around it. This would make it possible to go in and remove the sediments. Motion by Czmowski, second by Begnaud, to approve Hutchinson Lakes & River Improvements Phase 1 Engineering Services Agreement with Bolton & Menk, Inc. Roll call vote was taken: Sebesta — aye; Czmowski — aye; Begnaud — aye; Forcier — aye. Motion carried unanimously. GOVERNANCE (T to purpose o t tis portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson Housing & Redevelopment Authority Board Minutes from January 19, 2021 b) Public Arts Commission Minutes from January 13, 2021, and February 4, 2021 (c) City of Hutchinson Financial Report and Investment Report for January 2021 MISCELLANEOUS 16. STAFF UPDATES Matt Jaunich — City Administrator Matt Jaunich stated the new PRCE Director, Lynn Neumann will be starting on Monday, March 15 as well as the core planning grouF) for thenewpolice station will be meeting Thursday, February 25 at 1:30 p.m. The plan for the police station is 90 /o complete and the goal is to have it to the Planning Commission in March. 17. COUNCIL/MAYOR UPDATE Chad Czmowski — Council Member Czmowski requested an update, from City Administrator, Matt Jaunich, for plans for the pool this summer. Mr. Jaunich informed Czmowski and the Council it is his desire the city will have a pool season. With the new PRCE Director starting Monday, March 15'', there will be discussion as to what the pool season will look like under the COVID restrictions. Czmowski suggested a reservation system similar to the local Wheel and Cog Children's Museum or Maple Grove's Central Park Skate Loop. Czmowski also stated the Council should mentally prepare how to fund the possible deficit the pool may experience with the COVID restrictions. Jaunich replied staff will be formulating a plan over the next fl CITY COUNCIL MINUTES February 23, 2021 couple of months. ADJOURNMENT Motion by Sebesta, second by Czmowski, to adjourn at 6.47p.m. Roll call vote was taken: Sebesta — aye; Czmowski — aye; Begnaud — aye; Forcier — aye. Motion carried unanimously. HUTCHINSON CITY COUNCIL SPECIAL WORKSHOP MEETING MINUTES TUESDAY, FEBRUARY 23, 2021, AT 4:15 P.M. CITY CENTER — COUNCIL CHAMBERS Call to Order — 4:19 p.m. Mayor Gary Forcier called the meeting to order. Members present were Brandon Begnaud, Chad Czmowski and Dave Sebesta. Member absent was Mary Christensen. Others present were Matt Jaunich, City Administrator, Andy Reid, Finance Director, Andy Kosek, Creekside Director, and Craig Coker, Coker Composting & Consulting. DISCUSSION/REVIEW ITEMS 1. Source -Separated Organic Materials Composting Options Craig Coker, Coker Composting & Consulting presented before the group. In August, 2020 Creekside hired Coker Composting & Consulting (CC&C) to evaluate its alternatives, develop capital and operating cost estimates for each alternative and then model outgoing cash flows for each alternative in a Net Present Value (NPV) analysis. Coker reviewed Creekside's current process of handling yard trimmings and source -separated organic materials (SSOM) and issues with the equipment. While Creekside sells its yard waste compost in both bagged and bulk products, the SSOM compos is currently not being sold at market but rather used by other City departments. This is due to high levels of non-compostable contamination not able to be screened out of the finished SSOM product due to the small size of the contaminants. Identification of Alternatives: Alternative IA — Repair existing container system Alternative 1B — Replace with new container system Alternative 2A — Replace with different aerated static pile (ASP) system at same capacity (1,500 tons/yr) Alternative 2B — Upgrade to new Covered Aerated Static Pile at expanded capacity (3,000 tons/yr) Alternative 3 — Upgrade to new CASP at expanded capacity (10,000 tons/yr) CapEx 10yr NPV Difference $516K-$618K $5,647,535 3.4% $981K-$1.45 Mil $6,113,085 8.6% $722K-$889K $5,629,421 0% $722K-$889K in 2021 $6,957,149 24% Add'1$315K in 2025-2026 $1.441.5 Mil $8,136,819 49% (composting only) Alternative 4 — Outsource SSOM composting to another permitted facility. (dropped from consideration) Alternative 5 — Outsource all compost production. (dropped from consideration) Mayor Gary Forcier asked what the most common contamination coming through is. Coker replied plastic. Andy Kosek, Creekside Director, concurred; in addition to glass, tin cans, batteries and oil filters. Coker confirmed the average contamination is 1.3% by weight and 1.4% by volume. Zero is almost impossible, but 3% max is the most acceptable. Council member Chad Czmowski asked if there are cameras on haulers to identify the culprits of contamination (most of which are rental tenants). Kosek confirmed there are and they receive a hand -full of reports a day which include photo and address. Unfortunately, contamination can be hidden in the cart and once it's dumped, the contamination is exposed but too late and Creekside spends $15,000 in tip fees getting rid of contamination. Kosek stressed the importance of continuing education and extensive marketing to the residents and maybe an "opt -in" or "sign up" program as per Coker, these are more successful. Coker commented on some successful programs in the state that Creekside could learn from. Kosek added he initially budgeted $2 million to replace what Creekside currently has. City Administrator added this item will be discussed at the council meeting following this workshop. Motion by Czmowski, second by Sebesta, to adjourn at 5:00 p.m. Roll call vote was taken: Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator cR HUTCHINSON CITY COUNCIL -k'" ' 'f P4 Request for Board Action A CITY ON PURPOSE. Approve/Deny Issuing Short Term Gambling License to Crow River Cutters Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 3/9/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on May 1, 2021, at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve Issuing Short Term Gambling License to Crow River Cutters on May 1, 2021 Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Graf 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered ❑ Short Term Dates) 95101 IZ921— Fee: $30.00 L' dOGJ 'RI ✓E5kp Cdtrrw- /Viv TG 1-83 / 3-2 5 Name Phone Number 7S5Svuc. /Z,946 SIAA) 14hoyelIjAoWrrJ 55350 Address where regular meeting are held City State Zip Federal or State ID: Sn - 5 ' 41g f3 Day and time of meetings? 167 rWo va4Y oA er.4Csf Ai,vr/f 740 xi' Is this organization organized under the laws of the State of Minnesota? dyes ❑ no How long has the organization been in existence? Oyer;20 How may members in the organization? zSe What is the purpose of the organization? 67&Ae t''OrD YVVA* ikyWtW f 5 (-1 7-IA-- In whose custody will organization records be kept? )VWd�- OUO'r S-4/v VE tilld 4l zL 4-0 ' 32v 5'$3 / 37s Name Phone Number 7 55 U V L (ZOO t� S W AW 5!5's5"0 1 Address Cir" State Zip J Duly Authorized Officer of the Organization Information 1V(10-l- foe t, (, oe 583 13 7"s True Name Phone Number Residence Address City State Zip Date of Birth: d if l 21 l / M Place of Birth: 1*!%&fit' G G WWA6-V Y Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes Xno If yes, explain: City of Hutchinson Application for Gambling Devices License Page 2 of 3 under Minnesota Statute i le*AEL L-oe 3Zd5-V3 137� True Name Phone Number 75"5 TUUL A0*b SW /I&IIre I-IIA15a ! AeAl S535o Residence Address City State Zip Date of Birth: Of / 2-1 / / 464 Place of Birth: /&re- d°'6 6e,,t,nOwy Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes 1E( no If yes, explain: How long have you been a member of the organization? 0 vet 10 ,leers Game Information Location #1 14aC.Lr6,b 40AI-r ✓ r���av�tt� s �$2b� 58? - 9;ZO Name of location where game will be played Phone Number '791 Ccriveyta.Y Ave, Sc.-' L{vrsMrrvsyru 06U 5535e Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: 0501` / 7-° 2-/ through 615�o�l2aZ A AM Hours of the day gambling devices will be used: From �'3 D To Maximum number of player: �25b Will prizes be paid in money or merchandise? Amoney 'merchandise Will refreshments be served during the time the gambling devices will be used? yes ❑ no If yes, will a charge be made for such refreshments? 'W yes ❑ no 0 Game Information I Location #2 Name of location where game will be played Address of location where game will be played Date(s) and/or day(s) gambling devices will be used: Phone Number City State Zip through AM Hours of the day gambling devices will be used: From pM To Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? 1] ves 0 no M City Of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Qrganization (if necessary, list additional names on :�4ext Y /3.rt rr44e Name 4015 M* 10 S S-rttee-r SOUTW Residence Address LE0As^ -0 L4-5t-El Name it -ta Z. -toy AyesivG _ Residence Address Name `c 55 SuuL eowp 5 c•.� Residence Address 5s3529 zip s".S 325. City State zip 'T�: #Q1246jW, Title Kxrro-R1IVSGtu 0-to !%5S6 /�.¢ESiS Evt✓T Title 14c.WdWX1Ji5 W Alm City State sfd�ET,atc. y Title otate Officers or Other Persons Paid for Services Information i necessa , list additional names on s arate sheet Name Title Residence Address City State zip Name Title Residence Address City State zip Name Title Residence Address City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager W yes ❑ no /"mil/ Authorized Officer byes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. /;gk--. ;Z- /7- 7-OW Signature of authorized ojpcer of organization Date P*k� - ;�-- /-7- Roza Signature ofgambling manager of organization Date Internal Use City Council ❑ approved ❑ denied Notes: cR HUTCHINSON CITY COUNCIL HUT :HINSC14 Request for Board Action A CITY ON PURPOSE. Approve/Deny Issuing Short Term Gambling License to Pheasants Forever Carver Agenda Item: County Chapter 117 Department: Administration LICENSE SECTION Meeting Date: 3/9/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Pheasants Forever Carver County Chapter 117, a nonprofit organization, has submitted a short-term gambling license application into administration for review and processing. The application is for an online raffle drawing event the organization is holding on April 12, 2021. Because the drawing is being held virtually online, and the final drawing will be conducted by and at the home of the Chapter's officer who resides in the City of Hutchinson, a City of Hutchinson gambling license is required. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve Issuing Short Term Gambling License to Pheasants Forever Carver County Chapter 117 on April 12, 2021 Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A G1it� o, f I I 1 Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151 Fax: (320)234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered Application T e Short Term Date(s) 3 d 71- 12, 2 Fee: $30.00 M nth/D /Year - MontlflDLlyar Organization Information 1 b -7115 RpekSo"is �ui'2y-p-r Cair,vPr CL, 0,:qjkr I TS'2 -?UU - 3 f 7 `o Name Phone Number V/At C en,�CG LewQ4., OUVC—sf y,2C6yxlk&—!✓ -s7 391 Address whe regular meeting are held City State Zip Federal or State ID: j�� �� �L% Z �Lj% 5J �Q_, Z Cr IDIJ Day and time of meetings? _SC co vt_� mo rt day 0 C RL � "T A49 ,� � Is this organization organized under the laws of the State o'f Minnesota? 1ryes ❑ no How long has the organization been inexistence? How may members in the organization? 96 What is the purpose of the organization? T� � "y f ;uA G 1 c,4 In whose custody will organization records be kept? �- CLJ�jj p s 7 a 763-731-38o Name Phone Number /I%2 Pie rcC �]ii`r'yP_ a .� AyV 65 3/% Address ity State Zip 11 Duly Authorized Officer of the Organization Information True Name Phone Number Z.60 ,za A-12e i��3J4 a4eMsidence Address City State Zip Date of Birth: 7 / CZ / 1 �&577 Place of Birth: C;;Z Aol IV Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? yes ❑ no If yes, explain: Tf� S ram- QSS 1 ,A City of Hutchinson Application for Gambling Devices License Page 2 of 3 11 Desip-nated Gambling Manager (Qualified under Minnesota Statute 049) RCk jea dC4 l � W-9--td IG 1�1 d 1 Z-SI �? True Name Phone Number Z GO wa ve S.5 L ' 1 53s4 Residence Address City State zip j Date of Birth: —7 Place of Birth: Cale 14 IC i2e Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? Xyes ❑ no If yes, explain: r How long have you been a member of the organizatio . 3 Game Information Location #1 oo JP Rtx%nA4 1 Wei, ! 4 u � f ' q7s of location where game willbe played Phone Number /Name Address of location where game will be played City State zip '/ Date(s) and/or day(s) gambling devices will be used: fZ Z through AM AM Hours of the day gambling devices will be used: From ; 3 pM To Maximum number of player: t44 k46LAM Will prizes be paid in money or merchandise? ❑ money Xmerchandise Will refreshments be served during the time the gambling devices will be used? Xyes ❑ no If yes, will a charge be made for such refreshments? ❑ yes Xno Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? 0 yes 0 no • Cih, of Hutchinson Application for Gambling Devices License Page 3 of 3 II Officers of the Orizanization (ifnecessarv. list additional names on separate sheet) 11 �� (` 1'1 �,.� � i1► D -� P s�1�o► tp G _ _ �G1Qs5 [` CLP rc _� Name Title B26,rocl Ave LV- '4 r _,o 3 5 14 Res'��ridence Address City State Zip 412W Name Title 6,V%- Ne-?-- 7erao CMG 0n A� J ( Residence Address , } City State Zip ?NS � � W�&J A VIJ S C� Name Title 260 d * ec wog A vNt// 6-5 3j Residence Address Co. State Zih Officers or Other Persons Paid for Services Information (if necessary, list additional names on separate sheet) Name Residence Address City Name Residence Address City _ N4. Name Address Title State Zip Title State Zip Title State Zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? 45F Gambling Manager ti yes ❑ no Authorized Officer yes ❑ no Initial Initial 1 declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City Ordinance No. 114,20 relating to gambling and I will familiarize myself with the contents thereof. r� Signature of authorized officer of organization Date / al, 2 2 Signature of gambling manager of organization Date Internal Use Only City Council ❑ approved ❑ denied Notes: HUTCHINSON CITY COUNCIL Citynf Request for Board Action 79 =-n-? Agenda Item: Replay Application 2021, Purchase Order #020120 Department: PW/Eng LICENSE SECTION Meeting Date: 3/9/2021 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Keeping good streets in as good of condition as possible for as long as possible is much less expensive than making repairs to or rebuilding streets. In a study using Hutchinson's data, done by the Agricultural Utilization Research Institute, it has been clearly identified that the practice the City has had in place since 2012 for treating roadways with Replay agricultural oil and preservation agent has resulted in streets with significantly fewer distresses, compared to untreated streets. The study indicates applications result in extended roadway life of at least 7 years. When we first started this program, we had planned to apply one treatment followed by a seal coat 6-8 years later. However, we have found it is reasonable to plan on applying a second treatment instead and it appears feasible that perhaps three or more treatments every 6-8 years will be possible before higher level maintenance will be needed. Replay penetrates into the top inch or so of the pavement, rejuvenating oxidized polymers and adding polymers to the bituminous, in essence "gluing" the top inch of the pavement together. Replay is made up of agricultural products, primarily soybean oil. The material is not toxic, nor does it have to be applied at a high temperature. Replay has a distinct citrus odor when it is first applied. The odor dissipates quickly, but may be smelt for a few days, depending upon weather conditions. It stays 'wet -looking' for about two weeks. After that, there's little evidence that anything has taken place. Replay does not harm roadside vegetation or create messes on vehicles or property, which is an advantage over seal coating with oil and rock. The price of Replay is slightly less than seal coating. The plan is to treat 76,425 square yards at $1.76 = $134,508. The increase in cost from last year's prices relates to traffic control required on South Grade Rd SW. BOARD ACTION REQUESTED: Approve purchase order #020120 to Bargen, Inc for 2021 Replay application for $134,508. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 134,508.00 Total City Cost: $ 134,508.00 Funding Source: Infrastructure Maintenance Account Remaining Cost: $ 0.00 Funding Source: ARE INCORPORATED 606 County Road 1 Phone (507) 427-2924 Mountain Lake, MN 56159 February 24, 2021 City of Hutchinson Attn: John Olson 1400 Adams Street SE Hutchinson, MN 55350 Dear John, Thank you for the opportunity to explain the pavement maintenance services our firm offers and to provide you with a quote for your roads. I am confident that you will find the services beneficial for your project. I would like to explain the procedures our service crew uses. RePlay Procedure {clear seal coat} We will clean the area in preparation for the Seal Coat. The RePlay Agricultural Oil Seal and Preservation Agent will be spray applied in one coat. RePlay is designed to extend the life of new and existing asphalt surfaces. (Note: will cure in less than 3 hours) Project Prices - Our price includes all materials, applicable taxes and labor to complete the project as explained. Please note: The Customer is responsible for notifying the public that we will be working in your area. Pavement maintenance can be extremely dusty and dirty work and we strongly encourage the public to keep their Personal property at a strong distance away from our work zone. This will avoid any possible concerns for dust debris or damage. A recommended distance would be 75 — 150feet away from the work zone. An Insurance Certificate is available upon request. The price to RePlay the streets on the enclosed map will be $1.76 per square yard completed. The estimated price will be 76,425 sy @ $1.76/sy = $134,508.00. Keep in mind that the total price is subject to final measurement of the streets that are sealed. Square yards are based on the City's measurements given to us on the enclosed map. The price stated above is what we need to complete the proiect. If there are any Bid Bonds, or Payment and/or Performance Bonds needed for this proiect that cost will need to be ADDED to the prices listed above. TERMS. Owner agrees that all payments required under this Contract shall be due and payable within 30 days of date of invoice. Owner further agrees that Bargen Inc. may charge interest at the annual rate of eighteen percent (18%), unless a lesser percentage is required by law on any sum due under this Contract which is not paid within 30 days of invoice date. If payments are not made when due, interest, costs incidental to collection and attorney's fees (if any attorney is retained for collection) shall be added to the unpaid balance. Bargen Inc. reserves the right, without penalty from Owner, to stop work on the project if Owner does not make payments to Bargen Inc. when due. This Proposal/Contract may be withdrawn by Bargen Inc. if not accepted within 30 days, or at anytime, subject to increases related to material prices as noted above. Acceptance of proposal —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. This proposal may be withdrawn if not accepted within 30 days. Date of acceptance Signature Purchase Order # Signature Thank you for the opportunity to provide you with information on the asphalt pavement maintenance needs in your community. I am confident that you will find the products used and the workmanship of our crew of the highest quality. I look forward to working with you in the near future. SirKerely, 1 Jer�Van e BARGEN, INC. JVD/mq Our Mission Bargen, Inc. is commit- ted to excellence and, Project for City of Hutchinson — RePlay because of this, we take pride in our team of professional craftsmen. Our primary purpose is to provide knowledge- able recommendations, quality workmanship and exceptional service. Our goal is satisfied customers who have received the most value for their investment. Website: www.bargeninc.com Email: bargen(gbargeninc.com O ti 0 0 m lC W N IO m of N .i � N � O N O ry H ry of T m T O r � 1-88'9 8 9:9 vs 9g9 9o8t m m m ao n n n n n n n n n n n n n n m m ao m n n n m w w w w w w w w n 0 0 0 0 o ry o 0 0 0 0 0 0 0 0 o ry ry n r o ry n n ry o 0 0 0 0 0 0 0 0 0 .-i O O O O O O O O O O O O O O •=1 :i .1 .i O O O .• .i .-i .i .• .-i .-i .� .� O 00 00 GO 00 � r-I '1 r-I ei r-I r-I r-I � � `� p0 00 00 00 � ~ 00 00 00 00 00 00 00 00 00 a s 9� N N Vf V«f UI N UI � — — — — — — — — — — — o n n n n n n n n n n n n 'a a v v v a v v v v v v v v v v C C C C u � u u u � I.I o 0 0 O o O O O 0 0 0 0 0 0 0 0 O 'cu 2 c 'c 'c z z z z z s ¢ z z z z z¢¢ z z z s's'ss — � o 0 0 0 0 0 0 o u 3 3 9 0 0 0 0 0 0 a a a a a a a' a a a a a ¢ ¢ ¢ z ¢ z z a ¢ ¢ ¢ ¢ u a¢ J¢ z a¢¢ a a a a a a aaaaaa a a a a a a aass aaaaaaa¢¢¢/a a a W > lNc ry o1Oo m 0 o ry n ✓`�i 0 g m 0 a 0 g .mi In m ry Ioo w kq kq w ry ry ry .00i m .v'-i tV Di V r4 m N lC m O Ii Q Q N W Q N Q n n tD Ivl m of O n n lG Ivf of ^ N l0 of rnN-1 Imb Q w ✓1 . N m of IO 00 m �D n N Yl m r-1 N m , m 11 Q 11 O m m O - w of of Q m N n .-I 00 n Q OD Q m kR n of n 00 Q N .mi m tTil .Qj rQ-1 rQy w 0l of O ti H Q O 00 Q of N .-I O' .-I T .-I' O Ivl n lD m r-1 r-1 N N N N_ OO N .i ti W m .i ei N .i .i N ri 00 n O m m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 o 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ac oc oc m o 0 o e e •r v o 0 0 0 � m m m Q n m I°°v o 0 0 0 0 0 0 0 0 of e .mi m m o e O lmn m n n p mp 0 m a .aNa-i m 0 a kqry ry m m � o omo rni Imn o 0o w e e n Ian NW r lN0 l0 ITO l0 lN0 ID ry n b IO .i m O N m n oNf O o n N ry 0 o ry 00 O m Ivf N 3 z z `m E . a s " y q o m« 9,LL, v, o 3 d 3 z z z 3 W^ «^ W m ✓ N u3 �'^ 3 n >' a n ¢> o m N mo N u3 u3 0 u3 oc w o `w s - o 0 - o N 'Y v«ai ` u °1 'o .c3i7 ix°�ai w`x' 0 31o0 LL u' ow ° u' z o o v'x°�3 u o a c c 33 33 33 33 d a N N N N N N N N N N N Z yyZ 9 9 9 9 9 9 9 9 'O ZZZ ZZZ ZZZ ZZ. y� Q Q Ill � d V N 190 R 190 A f90 19C N N � N N N N N N VI N N N N N n ¢ a d d a a a a a a d d a d a a G O O a Q u l7 l7 l7 l7 l7 l7 l7 l7 l7 h E E £££££££££ d ££.£ .£££££i£ $.££ '-' '° '' ' d N N N VI N N N N N N Vl N N N A N Q V LL z N N N N N N N N N N www.biospantcch.com. P.O. Box 4222 Ballwin, Missouri 63022-4222 6540 Meyer Drive Washington, Missouri 63090 800-730-8980 636-583-7974 fax:636-583-1773 March 2, 2021 John Olson Public Works Manager City of Hutchinson 1400 Adams St SE Hutchinson, MN 55350 By Email transmission Dear Mr. Olson, This is to notify you and the city of Hutchinson, MN that Bargen, Inc ( Mountain Lake , MN) is our Exclusive Master Distirbutor and Applicator for all BioSpan Technologies Products, Programs, and Systems.in the State of Minnesota. We appreciate the opportunity to work with the City of Hutchinson. Please be safe during the Covid pandemic. Best regards, Sheldon R. Chesky cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration for approval of disposal of surplus property (Resolution #15287) Agenda Item: Department: Information Technology LICENSE SECTION Meeting Date: 3/9/2021 Application Complete N/A Contact: Tom Kloss Agenda Item Type: Presenter: Tom Kloss Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Information Technology department has surplus property no longer needed for municipal operations. Staff is requesting approval to recycle the outdated equipment utilizing the services from PCs for People. All items in this round of recycling will be accepted at no charge. BOARD ACTION REQUESTED: Consideration to approve/reject disposal of surplus property, Resolution # 15287 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15287 RESOLUTION TO SELL SURPLUS PROPERTY WHEREAS, the City of Hutchinson has accumulated surplus property; and, WHEREAS, the Hutchinson City Code provides, pursuant to Section 91.41, for public sale of surplus property; THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: The Hutchinson City Council hereby approves the sale of surplus items identified on Exhibit A to PCs for People Approved by the City Council this 9t' day of March, 2021. ATTEST: Gary Forcier, Mayor Matt Jaunich, City Administrator Date Entered Item Type 12/22/2020 PC Item Description HP Desktop Product C8N26AV 2UA52612HZ 1/15/2021 PC HP Desktop L1G76AV 2UA631309V 1/15/2021 PC HP Desktop L1G76AV 2UA6502FVH 2/15/2021 UPS Powerware UPS 05146560-5591 UY405AO861 2/15/2021 PC Panasonic Toughbook CF-3110451KM 6LKSA97639 2/15/2021 PC HP Laptop L4A24UT 5CG5480N1D 2/15/2021 PC HP Desktop RT991UT 2UA734OV8Y 2/15/2021 Monitor HP Monitor 17" P9625A CNP420Q43F 2/15/2021 Monitor HP Monitor 22" LA2205wg 3CQ204BD2T 2/15/2021 Monitor HP Monitor NL773A CN4136OTPQ 2/15/2021 Monitor Dell Monitor 19" Uknown CNOCC2996418066M1QHL 2/15/2021 Monitor Dell Monitor 19" Uknown CNOCC2996418066M1Q4L 2/15/2021 Monitor HP Monitor 17" PL766A CNC707PVQL 2/15/2021 Monitor Westinghouse LCM-19w4 W1904CMC064700167 2/15/2021 Monitor Planar 15" PL1500M PL351TD101578 n/a n/a n/a n/a n/a n/a n/a n/a n/a CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 2/W21- 3/9121 Chedi Date Check Vendor ?lAma Desul n Arnou t 02126/2021 EFT1410 EFTPS PAYROLL 47/2021 - 2f 20/2021 54r403,27 02/26/2021 EFT1411 Child Support PAYROLL 47/2021 - 2120/2021 410.24 02/26/2021 EFT1412 MN Dept of Revenue PAYROLL 47/2021 - 2f 20/2021 12547.47 02/26/2021 EFT1413 Provident Life Ins PAYROLL 4712021 - 2120/2021 570.18 02/26/2021. EFT1414 PERA PAYROLL 4712021 - 2120/2021 54r165,03 02/26/2021. EFT1415 Further HSA PAYROLL 4712021 - 2120/2021 13r937.04 02/26/2021. EFT1416 ICMA PAYROLL 4712021 - 2120/2021 3r1D9,58 02/26/2021 EFT1417 VOYA PAYROLL 4712021 - 2120/2021 330.00 02/26/2021. EFT1418 MNDCP PAYROLL 4712021 - 2120/2021 350.00 02/26/2021 214314 MNPEA PAYROLL 4712021 - 2f 20/2021 624.00 02/26/2021 214315 Unum Life Insurance PAYROLL 4712021 - 2f 20/2021 1r2D8.28 02/26/2021 214316 LELS PAYROLL V712021 - 2f 20/2021 317.50 02/26/2021. 214317 HART PAYROLL V712021 - 2f 20/2021 469.77 D3f09f2021. 214318 A.M_LEONARDINC HOSE - HATS 288.33 0/0912021 214319 ABM EQUIPMENT & SUPPLY LLC EQUIPMENT PARTS STREETS 584.49 0310912021 214320 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES MULTIPLE DEPTS 241.15 03/09/2021. 214321 ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES FIRE DEPT 70.72 03/09/2021. 214322 ACE HARDWARE - 1825 BROOM, DUSTPAN - POLICE 16.18 03/09/2021. 214323 ACS SOLUTIONS LLC LIQUID RUST CONVERTER - STREETS 5,274,05 03/09/2021 214324 AEM MECHANICAL SERVICES INC CLOSET KIT- HATS 71.90 03/09/2021 214325 ALBERTS, LESLIE REIMB: GIFTCARDS FOR SKATING INSTRUCTOR -ARENA 80.00 03/09/2021 214326 ALPHA TRAINING &TACTICS LLC JACKETS, ARMOR- POLICE 1,249.16 03/09/2021 214327 ARAMARK UNIFORM & CAREER APPAREL GR 2122 SUPPLIES & SERVICE 160.59 03/09/2021 214328 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 393.20 03/09/2021 214329 AUTO VALUE - GLENCOE EQUIPMENT PARTS - HATS 241.65 03/09/2021 214330 AUTO-CHLOR SYSTEM FEB SUPPLIES & SERVICE - SR DINING 289.95 03/09/2021 214331 B & C PLUMBING & HEATING INC HVAC REPAIR - EV CTR 820.29 03/09/2021 214332 BALDWIN SUPPLY COMPANY SKI RTBOARDS COMPOST 188.12 03/09/2021 214333 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 3,711.87 03/09/2021 214334 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 308.82 03/09/2021 214335 BLUEBEAM INC ANNUAL MAINT RENEWAL - BLDG INSPECTIONS 198.00 D3f 09f 2021. 214336 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 11r872,18 03/09/2021. 214337 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 35r1505,00 03/09/2021 214338 CENTRAL HYDRAULICS WIRE - HATS 21.20 03/09/2021 214339 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 184.01 D3f 09f 2021. 214340 COKER COMPOSTING AND CONSULTING COMPOSTING GROW OPTIONS STUDY - FINAL INV 3,666.00 03/09/2021 214341 COLDSPRING ROSE NICHE FRONT -CEMETERY 275.00 03/09/2021 214342 COMMISSIONER OF TRANSPORTATION LUCE LINE STATE TRAIL SIGNS - STREETS 1r947.80 03/09/2021 214343 DIRECT PLASTICS SPLENDOR GRO FILM - COMPOST 36,834,79 03/09/2021 214344 DLT SOLUTIONS, LLC AUTOCAD, ARCH ENG & CONST RENEWALS - MULT DEPTS Zr985-80 03/09/2021 214345 E2 ELECTRICAL SERVICES INC VARIOUS REPAIRS - MULTIPLE DEPTS 505.60 03/09/2021 214346 EAST SIDE OIL COMPANIES FILTERS, ANTI -FREEZE - COMPOST 140.00 03/09/2021 214347 ECOLAB PEST ELIMINATION 2110 PEST CONTROL - POLICE 64.93 03/0912021 214348 EMERGENCY AUTOMOTIVE TECH SQUAD CAR EMERGENCY EQUIPMENT - POLICE 2,529.85 03/0912021 214349 ENVIRONMENTAL RESOURCE ASSOC COLIFORM - WWTP 169.92 03/09/2021. 214350 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 184.54 03/09/2021. 214351 FIRE SAFETY USA INC HANGER, SUPPLIES, VESTS - FIRE DEPT 1r200,85 03/09/2021 214352 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE - MULTIPLE DEPTS 342.00 03/0912021 214353 FORCE AMERICA 4894 SEAL KITS - STREETS 60.84 03/09/2021. 214354 FORESTRY SUPPLIERS INC PRO TAPE - STREETS 59.95 03/09/2021. 214355 FOSTER MECHANICAL HVAC REPAIR - MULTIPLE DEPTS 2or399.98 03/09/2021. 214356 GARTNER, RACHEL REFUND: DEPOT RENTAL- PARKS 70.00 03/0912021. 214357 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 700.64 03/09/2021. 214358 GREEN PRO SOLUTIONS SALT NEUTRALIZER CONCENTRATE - STREETS 1r5$6.44 03/09/2021. 214359 HACH COMPANY PH LIQUID PROBE - WATER 363.22 03/09/2021 214360 HAMBLIN ENTERPRISE GAS, OIL TREATMENT -STREETS 540.00 03/0912021 214361 HANSEN GRAVEL INC. 2f 24 SNOW REMOVAL: BASS POND - STREETS 800.00 03/09/2021. 214362 HILLYARD I HUTCHINSON TRASH CAN Wj LID - HATS 90.48 03/09/2021 214363 HOLT MOTORS INC MS170T: HYDRAULIC CYLINDER -STREETS 336.78 03/09/2021 214364 HUTCHINSON CHAMBER & TOURISM 1A14UARY 2021 LODGING TAX 5,481.68 03f09f2021 1214365 -HUTCHINSON CO-OP JUNLEADED GAS - HATS 19r570,23 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 2 f24f 21- 3/9121 Chedi Date Check Vendor Mme D*srllption Arn nt 03/09/2021 214366 HUTCHINSON HUSKIES BASEBALL 1/2 PAGE AD BASEBALL PROGRAM - LIQUOR HUTCH 235.00 03/09/2021 214367 HUTCHINSON LEADER FEB ADVERTISING - MULTIPLE DEPTS 151.60 03/09/2021 214368 HUTCHINSON WHOLESALE #1550 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 238.51 03/09/2021 214369 HUTCHINSON WHOLESALE #1552 421LA/C BELT- PARKS 26.99 03/09/2021 214370 HUTCHINSON, CITY OF 1AN WATER & SEWER - MULTIPLE DEPTS 6r918,60 03/09/2021 214371 HUTCHINSON, CITY OF REPLENISH ATM 5r000,00 03f09f2021 1214372 IDEXX LABORATORIES FECAL COLIFORM - WWTP 178.33 03/09/2021 214373 INGSTAD BROADCASTING FEB ADVERTISING - LIQUOR HUTCH 657.50 03f09f2021 214374 INNOTION ENTERPRISES UB refund for account: 3-840-9800-2-00 37.93 03/09/2021 214375 INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERIES - HATS STOCK 361.85 03/09/2021 214376 1 & B PALLET, LLC PALLETS - COMPOST 4r984.00 03/09/2021 214377 JAY MALONE MOTORS EQUIPMENT PARTS - MULTIPLE DEPTS 406.23 03/09/2021 214378 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 22,837,71 03/09/2021 214379 JOHNSON CONTROLS FIRE PROTECTION LP MAR -MAY MONITORING - EV CTR 202.36 03f09f2021 214380 JWC ENVIRONMENTAL PARTS FOR CHANNEL GRINDER -WWTP 23r21558 03/09/2021 214381 KERI'S CLEANING & HANDYMAN SERVICES FEB CLEANING - MULTIPLE DEPTS 3,787.94 03/09/2021 214382 KRANZ LAWN & POWER BOLTS - STREETS 27.40 03/09/2021 214383 L & P SUPPLY CO EQUIPMENT PARTS - MULTIPLE DEPTS 280.72 03f09f2021 214384 LANDS' END BUSINESS OUTFITTER SHIRTS W% LOGO- POLICE 184.83 03/09/2021 214385 LEAGUE OF MN CITIES -INS TRUST CLAIM# C0032884 lr982,25 03/0912021 214386 LITCHFIELD BUILDING CENTER ROBERTS PARKS DOORS 646.01 03/09/2021 214387 LITTLE FALLS MACHINE INC SPINNER MOTOR, POLY SPINNER - STREETS 698.36 03/09/2021 214388 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 40,680.71 03/09/2021 214389 LOGIS NETWORK SERVICES THRU 1123/21 562.50 03/0912021 214390 MADDEN GALANTER HANSEN LLP 1AN LABOR RELATION SERVICES 612.00 03/09/2021 214391 MARCO TECHNOLOGIES, LLC VARIOUS SERVICE & CONTRACTS - MULTIPLE DEPTS 3r226.23 03f09f2021 214392 MARCOTECHROLOGIES, LLC VARIOUS SERVICE & CONTRACTS - MULTIPLE DEPTS 1r948,73 03f09f2021 214393 MEDICA MARCH MEDICAL INSURANCE 145,649.67 03/09/2021 214394 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 778.95 03/09/2021 214395 MINNESOTA DEPT OF HEALTH 2O21 LICENSE RENEWAL: MULTIPLE DEPTS 1370.00 03/09/2021 214396 MINNESOTA POLLUTION CONTROL AGENCY REISSUANCE OF EXISTING PERMIT- SEWER 1,240.00 03f09f2021 214397 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLEDEPTS 524.80 03/09/2021 214398 NORTHERN BUSINESS PRODUCTS OFFICE SUPPLIES - LIQUOR HUTCH 344.77 03/09/2021 214399 NORTHERN STATES SUPPLY INC SCREWS - HATS 18.15 03f09f2021 214400 O'REILLYAUTO PARTS SOUND DAMPER OIL FILTERS, TRANS FLUID- PARKS 105.88 03/09/2021 214401 OFFICE DEPOT OFFICE SUPPLIES - MULTIPLE DEPTS 327.51 03/0912021 214402 OLMSCHFID, AMANDA REFUND: HAD TO CANCEL/MOVE FACILITIES - PARKS 65.00 03/09/2021 214403 PARK NICOLLET CLINIC MARCH 2O21 CAM 2,361.67 03/09/2021 214404 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 2,507.25 03f09f2021 214405 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 3,220-74 03/09/2021 1214406 PETERSONr ROSS & ADRIENNE UB refund for account: 2-635-0050-2-01 20.46 03/09/2021 214407 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 21r431.47 03/09/2021 214408 POSTMASTER MARCH SR NEWSLETTER - SR CTR 110.00 03f09f2021 214409 POSTMASTER POSTAGE - UB BILLING 1r5A0,00 03/09/2021 214410 PREMIUM WATERS 5 GALLONS - PARKS 38.24 03/09/2021 214411 PRO AUTO MN INC. #025 2014 F150: RADIATOR REPAIR - REFUSE 68.06 03/09/2021 214412 QUILL CORP PLATES, SHARPIES, CHAIRMAT - POLICE 100.74 03/09/2021 214413 RED BULL DISTRIBUTION COMPANY.. INC. COST OF GOODS SOLD - LIQUOR HUTCH 942.00 03/09/2021 214414 REGION VI CHIEFS ASSC 2021 DUES - POLICE 40.00 03/09/2021. 214415 REVIER WELDING WELDING SERVICES - MULTIPLE DEPTS 222.15 03f09{2021 214416 ROTOCHOPPER GRINDERPARTS- COMPOST 5AM.33 03/09/2021 214417 RUHLAND, JEFF UB refund for account: 1-415-0450-4-08 10.82 03/0912021 214418 RUNNING'S SUPPLY CASTERS - HATS 17.96 03/09/2021 214419 SAM'S TIRE SERVICE TIRES - POLICE 1,179.96 03f09f2021 214420 SEBORA, MARC REIMB: COPIES OF COURT DOCS- LEGAL 32.00 03/09/2021 214421 SHORT-ELLIOT•HENDRICKSONr INC VARIOUS PROJECTS - MULTIPLE DEPTS 7,624.18 03/09/2021 214422 SMALL LOT MN LLC COST OF GOODS SOLD - LIQUOR HUTCH 937.26 03/09/2021 214423 SNAP ON TOOLS TRITON DIAGNOSTIC TOOL -STREETS 4r695,01 03f 09f 2021 214424 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 17r883.92 03/09/2021 214425 SOUTHWEST INITIATIVE FOUNDATION 2021 CITY APPROPRIATION - EDA 5500,00 03/09/2021 1214426 SPIRIT COMMUNICATIONS LLC WIRE RUNS & SERVICE - HATS 1,149.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 2/24/21- 3/9/21 Check Date Igheck Vendor Name Description Amount 03/09/2021 214427 STANDARD PRINTING-N-MAILING METER POSTAGE POST CARDS - PRCE 97.12 03/09/2021 214428 STANLEY ACCESS TECH LLC DOOR INSTALLATION - CEMETERY 2,385.00 03/09/2021 214429 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 238.41 03/09/2021 214430 TERMINAL SUPPLY CO EQUIPMENT PARTS - HATS 560.33 03/09/2021 214431 TITAN MACHINERY DRIVER -COMPOST 2,034.54 03/09/2021 214432 TITLE MARK, LLC TIF: 907 DALE STREET LLC: SCDP 48,706.15 03/09/2021 214433 TRI COUNTY WATER BOTTLE WATER DELIVERY- MULTIPLE DEPTS 123.40 03/09/2021 214434 UNITED FARMERS COOP 70/30 BLEND DYED FUEL - HATS 4,958.00 03/09/2021 214435 USA BLUE BOOK REPLACEMENT CHART MOTOR - WWTP 211.59 03/09/2021 214436 VERIZON CONNECT NWF, INC. JAN PHONE SERVICES - STREETS 80.95 03/09/2021 214437 VETTER STONE COMPANY LIMESTONE BLOCKS FOR SCULPTURE STROLL - PUBLIC SITES 3,065.00 03/09/2021 214438 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 13,171.30 03/09/2021 214439 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 430.25 03/09/2021 214440 VIVID IMAGE VARIOUS UPDATES & SERVICE - MULTIPLE DEPTS 3,110.50 03/09/2021 214441 WASTE MANAGEMENT OF WI -MN #15: 2/1- 2/15 RESIDENTIAL REFUSE 4,910.12 03/09/2021 214442 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 275.56 03/09/2021 214443 WEST CENTRAL SHREDDING FEB SHREDDING: VARIOUS DEPTS 50.00 03/09/2021 214444 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 2,560.02 03/09/2021 214445 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 780.10 03/09/2021 214446 WOLD ARCHITECTS & ENGINEERS NEW POLICE FACILITY -THRU 2/28/21 58,032.68 03/09/2021 214447 ZEP SALES AND SERVICE CLEANING SUPPLIES- HATS 545.59 Total - Check Disbursements: $ 809,866.97 HUTCHINSON CITY COUNCIL �,tyRf Request for Board Action �17 Agenda Item: Set Public Hearing for Small Cities Development (SCDP) Rental Rehab Program Department: HRA LICENSE SECTION Meeting Date: 3/9/2021 Application Complete N/A Contact: Jean Ward Agenda Item Type: Presenter: Judy Flemming Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The purpose of the public hearing is to solicit public feedback and to update the community on the progress of the current SCDP project at 907 Dale Street Apartments, aka South Dale Apartments (Grant CDAP-18-0030-0-FY19). Reviewed in the public hearing: -Awarded Project Financing (Budget & Terms of Grant) -Project Timeline -Project Improvements BOARD ACTION REQUESTED: No Board Action Requested. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: DEED/SCDP Remaining Cost: $ 0.00 Funding Source: a--j E O W •U O O U W E _O Q E w 0 E 0 4A rl N •� O ca N 2 U -I-- •- U -0 L- :3 fB � c V i m c • IMEN LL V O L a L m � �C 00 O O e Ot N O Lt * v O ,� O •� � N U .■ CAL u b b O c�� N c a h r ON Mi O a A ON o � e H � a a A ° O CA A CA N N H n � � a a 00 CA V ti N O +' OLn V a CA Q L Q U C Q 7 E E LL O O O O m O ++ <h Ch O a � m E o •5 O u Z � u � O M d 4 w U E a Q) E N �~ Q) Q3 E 4-) O E m taLrO U U •� o Q C V) 4-1 m c O M L O E O -0 LL bD . — O 2 p O A; U O ( = ? L ^O W �--+ cn 'N (a N 111 L O N 5. :3 aj (a N N Q o N � ° Q� 21 O O L ED - W L t%� N •� L (U V 0 bjD L O E O O O\ a--+ carp Q 0 Q Cu N O > 0 N O o Cl N •m a--+ U — E O E can = 2 N E U _ d V O L a Q L f� N N 0 W W 0 CL E O N U U � U O � � Q QU O O Q a.:+ 0 � W U W v 0 Lu r-I r-I _0 00 N E U f� N L cr L L U '> Q� Q E O � E O U LU O N J Q� s_ L O � L � O _ O Q �--� O U U .O Ln � L G m co U rn rI O � O N O rq L � CN O L +� � : Q E Q) v 0 L v LL PRO O O 75 Ong O O bn El �i 9; aj H a O 4w aj N O N d i 4w v r-I N M .4 ui lD I-� 00 C1 �I t-7 a-1 +-a E V w =3 V L O O V !E O � bD i7iLn Q m V V w LU V V w LL w V 0 0 0 !fl 19 Ri7 �4 FJ. AV m 4--j O cn nm W z I dr L z� El O � � d co a' . fAr -0 11 R. •E L z� El L 0 07A Hutchinson Police Department 202o Annual Report HUTCHINSON ud to Serve 1 ojaczcziaiepuoczcproiecizonjrom crime and provide services that enhance the safety and quality of life and the community. Hutchinson MN Hutchinson Police Department 110 Franklin St SW, Hutchinson MN 1320-587 2242 https:J/www_d_hutchinson.mn.usjdepartmentsfadlities/police-senrkW A CITY ON PURPOSE. TABLE OF CONTENTS Message from Chief 3 About the Department 4 2020 Part I and II Crime 5 Statistics Patrol 7 Statistical Information 8 Training g Investigations 10 School Resource Officer 11 Child Protection Officer 12 SWAT 13 High Risk Calls 14 Records Unit/Code 17 Enforcement Hospital Security 18 Axon Body Cameras/Fleet 19 Hutchinson Police Department Contacts Police Chief Thomas D. Gifferson.................... tgiffersonQa ci.hutch inson.mn.us Lieutenant Adam Ament................................ aamentQa ci.hutchinson.mn.us Sergeants Eric Kilian .................................... ekilianQa ci.hutch inson.mn.us Joseph Nagel .................................. jnagelQa ci.hutch inson.mn.us Ben Erlandson........................... berlandsonQa ci.hutchinson.mn.us Alicia Nortrom........................... anortromQa ci.hutch inson.mn.us Andrew Erlandson..................... aerlandsonQa ci.hutch inson.mn.us POLICE DEPARTMENT 10 Franklin St. SW— Hutchinson, MN 55350 Phone .................................................... 320-587-2242 Fax......................................................... 320-587-6427 Webslte - https://www.ci.hutchinson.mn.us/departmentsfaciIities/police-services/ 2 Message from the Chief To the Hutchinson City Council and citizens of Hutchinson, I am proud to present Hutchinson Police Services' zozo Year End Report. What a year! With the many challenges zozo presented, I am proud to report HPD staff continued to serve the residents of Hutchinson with pride, professionalism and compassion. I would like to take this opportunity to thank all who sent letters and cards of support. We could not have accomplished what we have over the last year without the tremendous support from the City Council and the citizens of Hutchinson. We do not take your support for granted and appreciate the opportunity to serve you. Our calls for service remain steady from year to year. However, in the year of COVID 1.9, our calls for service declined by approximately:12%. Again, because of COVID we were not able to meet some of our goals far the year, but we will continue to work on them to completion. Your safety continues to be our number one priority. We continue to be proactive in our enforcement efforts to keep Hutchinson a safe community in which to live and work. Thank you, Tom Gifferson Police Chief About the Department Department Staff —As of December 315t, 2020 24Sworn Officers 20Civilian Staff 1 Police Chief 1 Child Protection Officer 5 Part-time Hospital Security 1 Lieutenant 1 School Liaison Officer 1 Community Service Officer 4 Patrol Sergeants 1 Drug Task Force Agent 1 Investigative Sergeant 3 Full-time Dispatchers 12 Patrol Officers 4 Part-time Dispatchers 1 General Investigator 3 Full-time Hospital Security Fleet— As of December 31st, 2020 2 Police Administrative Specialists 1 Evidence Technician 1 Part-time Patrol Officer 1 Police Chaplain M 202o Crime Statistics Part I Crime The FBI classifies Part i crimes as aggravated assault, arson, auto theft, burglary, larceny, murder, rape and robbery. The Hutchinson Police Department's 2020 Part I crimes are all down or stayed the same compared to 2019, with the exception of murder. In 2020, there was an overdose 250 in a local convenience store bathroom and charges were requested for 3'd degree homicide on the 223 individual who sold the deceased person the drugs. 200 150 100 50 0 O cA Ptyoo 43 J' Jta�c 2aPyy�J\� P a� a, P ■ 2020 ■ 2019 13 — 5 A—On 0�0 The calls for service were down by almost 2500 for 2020 compared to 203.9. Arrests were significantly down compared 2019 which is consistent with most of the 2020 Part I crimes. 2020 VS 203.9 Comparison 2020 2019 Calls for Service 17,549 20,042 Arrests 36o 458 15 Part II Crimes Part II Crimes are "less serious" offenses and include: Simple Assaults, Forgery/Counterfeiting, Embezzlement/Fraud, Receiving Stolen Property, Weapon Violations, Prostitution, Sex Crimes, Crimes Against Family/Child, Narcotic Drug Laws, Liquor Laws, Drunkenness, Disturbing the Peace, Disorderly Conduct, Gambling, DUI and Moving Traffic Violations. The Hutchinson Police Department's Part II crimes were similar to 2019, with Drunkenness, Drug Abuse Violations, and Disorderly Conducts/Disturbances being higher than the previous year. 140 125 120 112 112 Ii 2 100 9 9 80 6163 60 5 49 40 11 11 20 0 a°°�y� PrJye Ot C°J OtJ� ae y0 O` 25 1112 1 00 00 32 etiti �e Oa QJ° Gr °yi ,A Qt a` ye� ■ 2020 ■ 2019 109 106 }i 10 L 92 1Q0 710 8 QP +O \eP oQt Ja Jat` � a O� e e t P� M. Patrol The patrol division of the Hutchinson Police Department is the backbone of the department. Many community members only ever have contact with a patrol officer. The patrol officer is the face of the entire department. Our patrol officers interact with community members when they respond to calls for service, take reports on incidents that have occurred, patrol neighborhoods, enforce traffic laws and engage at community events. Our patrol officers also conduct criminal investigations by interviewing victims and suspects, reviewing video surveillance and collecting evidence. Our patrol officers are very well trained in many areas, including DWI detection and enforcement, mental health crisis, first aid and CPR. They work closely with businesses on shoplifting and fraud incidents. The department has 12 full-time officers and 1 part-time officer assigned to the patrol division. This area is led by 4 patrol sergeants. This year was a very unique year due to the changing city dynamics caused by the Covid-19 pandemic and the subsequent Stay -at -Home order. Officers adapted to these changes and still provided service to the community they were sworn to protect. During the 2020 year, officers arrested 52 people for DUI's. This was DUI's up slightly from 49 DUI arrests in 201.9. These DUI's are not all alcohol DUI's, some of the DUI's are a result of drugs. As a result of these 49 52 DUI's, The Hutchinson Police Department forfeited 13 vehicles and 1 motorcycle. ■ 2020 r 2019 Verbal Warnings — M 892 Citations �631 500 1000 1500 2019 ■2020 176 176 The officers initiated 2394 traffic stops during zozo. Of those traffic stops, 1.763 were verbal warnings and 631. resulted in citations. Verbal warnings issued in 2019 and zozo were almost the exact same. Citations were down by 261. for 2020 In 2020, officers responded to 297 accidents. Of those 297, officers completed 190 state crash reports. There were 32 personal injury crashes, 22 hit and run crashes, and 1.58 property damage crashes. Of the 297 crashes, 107 required no officer assistance or minor damage and a state crash report wasn't required. Property Damage Crashes 136 Personal Injury Crashes 32 Hit and Run Crashes 22 No Report 107 Statistical Information The Hutchinson Police Department responds to calls for service twenty-four hours a day and seven days a week. The busiest time frame for the officers in 2020 starts at approximately :loam with a decrease at noon, then picks up around Zpm and zpm then slowly tapers back down. 2000 1846 1800 1600 1400 1200 1000 800 600 400 200 0 1200 1000 800 600 400 200 0 Calls for Service by Hour O O O O O O O O O O O m V u5 lD Ii 00 01 O N n1 r14 c-I c-I ci ci ci ci ci N N N Calls by Month 1594 1279 1333 1654 1571 1554 14,'I 149 1427 12.00 F123 ,J\A PJ Jyw e` e` e` e` Q CeQ Friday was the busiest day of the week for calls of service for The Hutchinson Police Department. Wednesday was close behind Fridays and Sundays were the slowest day for calls of service. January started out busy for the Hutchinson Police department with our highest calls for service that month. Then the calls for service slowly decreased. The calls for service increased again in June then slowly decreased again for the remainder of the year. Calls by Days of the Week 3000 2-sw -mz 2654 2609 2788 2500 2085 2232 2000 1500 — 1000 500 0 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Training Each year the staff of the Hutchinson Police Department participate in various trainings. These trainings allow for staff to stay updated on all current policies, information and technology within law enforcement. The Minnesota Board of Peace Officers Standards and Training (POST) requires officers to complete 48 hours of continuing educations every three years in order to renew their POST license. Emergency Vehicle Operations and Police Pursuits (EVOC) Officers shall demonstrate the knowledge and skill needed to reduce criminal and civil liability when involved in emergency and non -emergency vehicle operations mode. This training must be designed to give officers both skill and decision -making ability so that emergency vehicle operations can be resolved safely and successfully. This will be accomplished with a minimum of eight hours of training, which will include a minimum of four hours of in -vehicle operation. Simulators may be used in addition to in -vehicle and classroom training but will not be used to replace the minimum four hours of in -vehicle training. It is recommended that simulator training be used for decision making training. Field Training The field training process is a 16-week, 64o-hour requirement for all new Hutchinson Police Department Officer hires. New officers must show progression in job performance and complete all four phases to pass the field training process and become an independent officer. Patrol Online (PATROL) To help cities reduce losses related to police liability, LMCIT has developed PATROL —Peace officer Accredited Training Online. While PATROL delivers 12 new POST -accredited courses per year, subscribers can earn more than 40 POST credits per year when they also take PATROL training on POST mandates for Use of Force and Crisis Intervention and Mental Illness Crisis; Conflict Management and Mediation; and Implicit Bias, Community Diversity and Cultural Differences. PATROL helps officers stay current on Minnesota legal issues and is based on Minnesota case law. Content is developed with input from police liability experts, insurance defense attorneys, and local law enforcement agencies. Each month, a new course is available for one POST credit. Additional Training for 2020: ➢ Handgun and Rifle Qualifications ➢ First Responder Certification ➢ Taser Recertification ➢ BCA Interview and Interrogation ➢ BCA Search Warrants ➢ DMT Training and Recertification ➢ DMT-G Recertifications ➢ Virtual Basic Forensic Interview Training (CornerHouse) im Investigations The Hutchinson Police Department Investigations units is comprised of 5 licensed officers and i evidence technician. This unit is supervised by a Sergeant. The four officer positions within the investigations unit are; School Resource Officer, Drug Task Force Officer, Juvenile/Child Protection Officer and General Investigator. All of these positions with the exception of the general investigator are rotating assignments which allows all officers to gain valuable investigative experience. � ---t .06 4-�" The investigations unit offers valuable support to the patrol officers by following up on investigations that require more time than the patrol officers can give to an incident. The investigations unit is able to spend more time gathering information from witnesses, suspects and the courts to help solve the crime. The General Investigator position assists the patrol staff with more complex investigations. The general investigator also works with social services and specializes in working with vulnerable adult cases. The Drug Task Force position is with the Southwest Metro Drug Task Force. This position works with other counties and cities in drug related incidents to get as many drugs and guns off the street as possible. g�y�yfiH W��� AETR0 Ul G L FORM The evidence technician position maintains the collection of all the evidence and property logged into evidence by all officers. This position also sends evidence to the MN BCA for lab testing for DUI's, drugs, and fingerprinting. The evidence technician also properly stores and preserves all evidence for future investigations and past investigations. 10 School Resource Officer The Hutchinson Police Department is contracted with the Hutchinson School District for the School Resource Officer. The school resource officer position is a 4-year rotating position within the police department. The school resource officerworks closely with the Hutchinson High School and Hutchinson Middle School staff and students. Now lT C, R,- .f =— .No 11�r� The school resource officer has an office within the Hutchinson High School and is in the school buildings daily from lam to 3Pm. The relationship the school resource officer builds with the staff and students is a great asset for the Hutchinson School District and the Hutchinson Police Department. There was a total of 1.37 calls for service at all the schools in the district in zozo. There were 76 incidents at the High School, zz at the Middle School, 27 at Park Elementary, and iz at West Elementary. Child Protection Officer The Child Protection Officer is a position that works closely with McLeod County Social Services on a daily basis. This is a close relationship that we have determined works best to help children and families in the City of Hutchinson. The child protection officer is a 5-year position in the investigative unit. No Action Taken No Specific Allegations Abuse/Neglect Drug/Alcohol Use Abuse/Sexual Abuse/Physical Abuse/Emotional Child Protection Incidents 0 10 20 30 40 50 60 70 80 90 100 The child protection officer also works closely with the BCA and the predatory offender compliance program. This position assures that all the predatory offenders within the City of Hutchinson remain compliant with the BCA. SWAT The Hutchinson Police Department Special Response Team (SRT) partners with the McLeod County Sheriff's Department Emergency Response Unit (ERU) to provide officers for tactical response services. Officers selected to the team receive advanced training to respond to situations needing high -risk warrant services, hostage, crowd control, hostage negotiation, snipers, and critical incidents. The Hutchinson Police Department's Special Response Team includes highly trained officers who use specialized weapons and tactics to handle high -risk situations beyond the scope of the patrol and investigative divisions. Examples of situations for which a SWAT team would be used include high -risk arrests and warrants, barricaded and armed suspects, hostage rescue, crowd control, dignitary protection and disaster response. The team's primary goal is to resolve situations as safely as possible for everyone involved. The joint tactical team operates under the team name, Crow River SWAT. There are approximately io officers from each department on the team. The team also includes a separate crisis negotiation team that works with the tactical team to safely resolve these critical incidents. Officers selected and assigned to the team train one day per month on skills and equipment special to the tactical team's mission. In order to be selected officers need to have been an officerfor a minimum of z years, pass the physical fitness assessment, show proficiency with firearms and defensive tactics skills and have exhibited sound emergency response skills as a patrol officer. 1 13 High Risk Calls January 5, 2020 - 5oo block Hassan St (HPD) Officers were dispatched to a fight in progress. The caller stated people were fighting and one person may have a rifle. Officers responded and established a perimeter. They noticed somebody exit the residence. They were detained, searched for weapons and questioned. They entered the residence and secured it. A couple people were questioned. They determined a fight had occurred between z males, but one of them left priorto officers' arrival. An individual did grab a rifle, but it wasn't used in the altercation. The individual that left did not cooperate with the investigation. Officers cleared with no charges. January 8, 2020 - goo block School Rd SW (HPD) Officers were dispatched to New Century Academy on a threat's complaint. School Administration reported a student copied a threat to the school and students over social media. A suspect was identified and the threat was deemed credible. The schools in the area were put on lockdown. Officers were assigned security details while the suspect was being searched for. The suspect was eventually located and turned himself in. He was later charged with terroristic threats. January 12, 2020 - Hwy 7/Major Ave (MCSO) Deputies initiated a traffic stop on a vehicle. A pursuit ensued and the suspect was seen throwing drugs out the window. The suspect fled to a rural address near Silver Lake. The suspect then fled on foot into the residence. The residence has a history of drug/weapons calls. The suspect was identified by deputies as he fled into the house. They set up a perimeter. They consulted with supervisors and it was determined it was saferto apply for arrest warrant and arrest suspect later rather than risk a deadly force encounter in the residence by making a dynamic entry. The suspect was arrested a few days later without incident and charged accordingly. January 14, 2020 - l000 block Neal Ave SW (HPD) Officers were dispatched to a call of a disturbance stating there was a person in the hallway of the apartment complex with a gun. The caller did not identify themselves and hung up. Upon officer's arrival they were met by a female who stated she was involved in a verbal domestic. The female's husband was in the apartment and matched the suspect description given by caller. Entry was made to apartment. The suspect was uncooperative, but no firearm was located. The domestic was verbal only and no arrests made. January 15, 2020 - 2oo N. High Dr NW (HPD) An individual came into the police station to report threats. The person stated his girlfriend just sent him a text that she was going to kill her child then herself. Officers were sent to the location and made an emergency entryto the residence. The child and suspect were located safe. The suspect was ultimately taken to the ER for a mental health evaluation. The child was placed with Social Services. January 15, 2020 - 20000 block Hwy 7 (MCSO) A threats report was made to the MCSO. The victim stated they were at church with her children. When they went to leave the victim noticed someone wrote "DIE" on her car window. The victim was involved in a 1 14 domestic situation and currently had an order for protection on the suspect. The suspect had also possibly threatened the victim through social media and may have been seen inside the church by another parishioner. The suspect was not located and investigation continued. March 1, 2020 - 6000 block 207th St (MCSO) Deputies were dispatched to a residence on shots fired call. The victim called 91.1. and reported he was just shot in the head by his wife. The caller stated he was able to get the gun away from his wife, but he was injured. Several deputies and officers (under mutual aid) responded. The Crow River SWAT team was activated. Responding officers were able to talk to the victim and he and another male exited the residence. The victim was transported to the hospital. They stated the suspect barricaded herself in a bathroom. They had a brief conversation with the suspect. The suspect stated she had cut herself, but "not good enough". The suspect refused to come out. A reaction team was established and set up in the armor rescue vehicle near the residence. Several attempts and negotiations were made to the suspect with negative results. Ultimately the tactical team breached a bathroom window and threw in a robot to see if the suspect was in there. The robot failed to transmit an image. The team approached again and used a pole camera. They were able to see the suspect in the bathtub not moving. Several commands were given, but no movement was detected. The team made entry into the bathroom and located the suspect deceased. April 28, 2020 - loth St/ Hennepin Ave (Glencoe) Officers/Deputies assisted St. Paul PD in arresting a homicide suspect on a traffic stop. St. Paul Investigators located the suspect in a vehicle driving towards Glencoe. Once enough officers/deputies arrived in the area, a felony(high risk) traffic stop was conducted. The suspect exited the vehicle and was taken into custodywithout further incident. They also assisted with a subsequent search warrant of an apartment. The suspect was ultimately transported back to St. Paul. May 30, 2020 - BCA (St. Paul) Crow River SWAT was contacted by a supervisor from the BCA requesting assistance from our team. Specifically, they needed tactical/riot chemical supplies to deal with potential uprisings stemming from the aftermath of a controversial in custody death in Minneapolis. We were able to gather a supply of chemical and less lethal munitions and it was delivered to the BCA. May 31, 2020 - Anoka County Sheriff's Office The Anoka County Sheriff's Department also requested tactical/riot chemical supplies to assist with operations in their county and Minneapolis. Deputy Rolf was able to locate some more supplies for them to assist. May 31, 2020 - State Capitol (St. Paul/Ramsey County) Crow River SWAT responded to the State Capitol to assist St. Paul PD and the Ramsey County Sheriff's Department in securing the facility. Those agencies needed relief as their personnel had duties elsewhere and were also requiring a break. Our team provided overwatch for the National Guard soldiers that were deployed on the perimeterforthe overnight shift. (2Z00-o600 hours) June 2, 2020 - McLeod Courthouse (Glencoe) 44 ►.►►VII. 1AaWJ►A Several officers and SWAT team members were called to Glencoe to provide security for a planned demonstration at the courthouse. There was some intelligence there could be violence and destruction by some protesters. There was also concern about potential confrontations from "counter -protesters". A response plan and briefing were conducted by the McLeod County Sheriff's Department and Glencoe PD. Hutchinson PD also arrived to assist. The demonstration went on as planned and remained peaceful. No damage or arrests were made. September 3, 2020 - 5oo block Monroe St SE (Hutchinson) Officers responded to a report of a suicidal female armed with a handgun. The caller stated there were children in the home with the female. The female sent a video holding the gun and "dry firing" the pistol while stating she was going to kill herself. Upon officer's arrival they contacted the female. She had the loaded pistol in the kitchen and the children were asleep in their bedrooms. She was signed on an emergency hold and taken to the hospital fortreatment. September 23, 2020 - 3oo block Lake Ave S (Silver Lake) Officers and deputies responded to a disturbance/domestic complaint. Officers had prior knowledge of this residence and situation. Deputy located a victim with blood on their face and stated their spouse assaulted them and fled. The suspect had access to pistols and has been armed in the past. Suspect was ultimately located at a friend's residence and was hiding in the basement. Officer gave commands to come up the stairs, but suspect did not answer. Officers/deputies came up with a search plan and utilized a ballistic bunker. Suspect was ultimately located hiding behind a roll of carpet in the basement. Suspect was taken to jail. October i, 2020 -14000 Hwy 7 (MCSO) Deputies responded to a business on a call of a suspicious person armed with a knife. Upon their arrival, they located a person armed with several knives that appeared to be suffering from mental crisis. The suspect barricaded themselves in an office. The business was evacuated and negotiations established. The suspect wasn't making any sense and refused to put down the knives. The suspect started to cut himself. The SWAT team was placed on stand by and negotiators and Mental Health Crisis Team also responded. The Crisis Team was unable to talk the person down and advised they were too psychotic to negotiate with. Negotiators continued to attempt to speak with the suspect. A reaction team was created outside the office and less lethal plan developed. After several hours the suspect eventually got tired and surrendered to law enforcement. He was transported to the hospital. October 14, 2020 - Arlington, MN (Tri-City SWAT) Carver County SO executed a search warrant at a residence near Arlington, MN. Upon their arrival and announcement, the suspect barricaded themselves in the interior of the house. They had prior dealings with the suspect and knew he had weapons and held anti -government ideals. (Sovereign Citizen) The Tri-City SWAT team responded and took over the situation. They called our team to be on stand-by since they believed it may be a long-term deployment and may need to relieve their officers at some point. After a couple hours, Tri-City SWAT advised we were no longer needed to assist. 16 Records Units The records units for the Hutchinson Police Department consists of two full-time employees. The records unit have a variety of tasks and assists the Chief, Lieutenant, investigations, communications, and patrol officers with daily duties. The records unit is an intricate part of the police department. They ensure reports are sent to the City of Hutchinson and McLeod County Attorneys for charges on offenders, dissemination of officer's reports to social services, probation, and citizens who request data. The records department also complete public data requests, permit to purchase handgun applications, monthly statistical data reports to the State of MN, billing for the police department, annual police report and make sure everyone in the police department is current on their required training through the BCA. Public Records Request 308 Permit to Purchase/Conceal Carry Background Requests from Other Agencies 389 Other Agency Background Requests (Social Services, Probation, Housing and Redevelopment Authority) 199 Permit to Purchase Handgun Applications Processed 315 Code Enforcement — Nuisance Property The Hutchinson Police Department has a Code Enforcement Officer who is assigned all the nuisance properties in the City of Hutchinson. The Code Enforcement Officer is a three- year rotating position. This position maintains the files and speaks to the owners of the properties to try and get Open Nuisance Properties 54 43 33 TREMW r m 1 2020 2019 2018 the properties in compliance with City of Hutchinson Ordinances. The Code Enforcement Officer also does random checks on these properties to try and determine if work is being performed to get these properties in compliance. If the properties are brought into compliance, the officer will closeout the report. If the properties are not brought into compliance within the agreed amount of time, the Code Enforcement Officer then issues a citation or sends a report to the City of Hutchinson Attorney requesting charges against the owner. 1 17 Hospital Security The Hutchinson Police Department has 3 full-time hospital security officers and 5 part-time hospital security officers. The contract between the Hutchison Police Department and Hutchinson Health went into effect in 2013. This contract provides for a security officer to be on hospital grounds 24/7. The security officer has a variety of job duties while out at the hospital and is a great liaison between the Hutchinson Police Department and Hutchinson Health ® Hutchinson Health Employees when assistance is needed. 1550 1500 1450 1400 1350 1300 1285 1250 1200 1150 HealthPartners® Hospital Security Calls Per Year 1495 1368 2020 2019 2018 1 18 Axon Body Cameras/Fleet The Hutchinson Police Department implemented Axon body cameras in 2oi6 with a donation from a local area business. This was a great push in getting AXON body cameras for every officer in the department. Hutchinson Police Department policy states that officers must have their body cameras recording during any call they are dispatched to or come upon. Total Uploads Number of Videos 20389 Hours of Videos 4259.75 GB of Videos 7368.21 Active AXON Evidence Number of Active Videos 11408 Hours of Active Videos 2942.59 GB of Active Videos 4902.48 Average Per Month Number of Videos Uploaded 1699.08 Hours of Video Uploaded 354.98 GB of Video Uploaded 614.02 19 SOUTHWEST METRO DRUG TASK FORCE 2020 ANNUAL REPORT SOVTH WEST `.METRO f� r ti� 40R G T lk .FORCE, , Prepared for the SWMDTF Governing Board Submitted By: Commander Matt Carns SWMDTF MISSION STATEMENT It is the mission of the Southwest Metro Drug Task Force to provide a comprehensive and multi - jurisdictional effort to re- duce drug trafficking and its harmful consequences and to provide effective drug awareness education through the coordination and resource sharing of its participating agencies. R 'WA n PA Overview The Southwest Metro Drug Task Force, in cooperation with local law enforcement, community members, county, state and federal agencies, has experienced another successful year. These participating agencies have made a commitment to their community in deterring drugs to decrease the exposure and to minimize the experimental phase to reduce addiction. As in the past, the four main drug threats in our service area have been cocaine, methamphetamine, heroin, and marijuana. This year, the COVID-19 pandemic did prove to have a slight impact on how Agents were able to conduct investigations; however, drug activity did not cease despite the pandemic, and large drug seizures continued to be conducted by the SWMDTF. The Task Force is always concerned about the lethality of heroin, as law enforcement agencies have seen multiple overdoses due to variants of this drug. The SWMDTF has also seen high rates of overdoses and have been called to assist in multiple overdose death investigations this year. More and more frequently, heroin is being mixed with even more dangerous drugs, including fentanyl. Heroin seizures did see a decrease this year, with 2665 grams being seized in 2019 and 1801.21 grams being seized in 2020. In 2019, however, one large heroin seizure taken in a DEA case accounted for over half of all heroin seized for the year, totaling 2199 grams being grabbed in that one case. In 2020, one particularly large DEA seizure brought up almost three pounds of heroin mixed with fentanyl. Methamphetamines continue to be a frequent issue as well, with continually large amounts being seized. This year, the SWMDTF saw a decrease in meth seizures, with 8002.94 grams being seized in 2020 and a staggering 99,175 grams seized in 2019. These large meth numbers in 2019 are attributed to three DEA cases that saw massive meth seizures going over 20,000 grams each. Even without these DEA cases in 2020, the SWMDTF had consistent meth seizures throughout the year, with several cases finding pounds worth of meth in our local community. Two of these larger seizures involved meth being delivered to our community via mail. 99175 97236.5 89918.7 8002.94 2388.6 775.4 26651801.21 . —� cocaine Hero in Meth Marijuana 2019 2388.6 2665 99175 89918.7 —2020 775A 1801.21 8002.94 97236.5 U Overview In 2020 marijuana seizures continued in high numbers. Marijuana seizures increased this year despite the pandemic, showing just how prevalent and popular this drug continues to be. In one case alone, the task force seized 197lbs of marijuana. Off -shoots of marijuana, like THC concentrates and edibles, were found in high numbers, with one case nabbing almost 39lbs of edibles. This trend of consuming THC through oils, wax, and edibles has been evident throughout 2020. Often THC levels are very high in these forms; this, mixed with the common belief that marijuana is harmless, can prove to create potentially dangerous situations where people unwittingly overdose and experience unpleasant or even frightening side -effects. In last year's report, the SWMDTF had an extremely large cocaine seizure courtesy of a IDEA case that grabbed nearly seven pounds worth of cocaine. This year, there was a notable drop in cocaine seizures, however, it's presence still exists in our communities, with one search warrant even resulting in the seizure of a pound and a half of cocaine. The SWMDTF continues to be diligent in removing this highly -addictive narcotic from our communities. The SWMDTF has kept in mind that the COVID-19 pandemic has proven to have taken a toll on the mental health of many in our community. While under so much stress, many people turn to various coping mecha- nisms to help them get through these tough times. Unfortunately, many people turn to unhealthy coping mechanisms that can include drugs. While drug use itself is often thought of as a victimless crime, it's con- nection to violent crimes and property crimes is undeniable. It will continue to be the commitment of the SWMDTF beyond this pandemic to educate our communities to stem drug use, violent crimes, and property crimes to keep our citizens safe and healthy, especially during troubling times when they need it the most. -32 % -91 % +8 % -76 HEROIN METH woo :Inll A MARIJUANA COCAINE 4 �ouThwttr r�TRo January —July 2020 Significant Cases (LASE #1 This year, Agents began a long-term investigation into a known heroin trafficking organization based out of Minneapolis; this group would frequently sell to buyers in our local and surrounding areas. Agents conducted a series of buys where amounts of heroin would be purchased. Other investigative tactics were used to positively identify the individuals who were selling heroin. In early July, Agents conducted a search warrant that resulted in a large seizure of heroin and marijuana, as well as the forfeiture of cash and a vehicle. Two individuals were arrested as a result of this search warrant; these individuals were also learned to be in the country illegally and have since been deported. This search warrant was not the end of this case. Due to investigative efforts, Agents were aware that other individuals were involved in this group of drug traffickers and were still continuing drug sales. In mid -July, Agents performed a buy/bust on a suspect in Minneapolis. This resulted in the suspect fleeing to the Mall of America where he managed to evade law enforcement. Despite this, heroin was seized from the vehicle the suspect had abandoned; this vehicle, along with a sum of money, were forfeited from the SWMDTF. To note, this case also expanded to other individuals involved in narcotics locally. While conducting undercover surveillance of the suspects in early April, Agents observed a drug deal take place; the buyer was an individual familiar to the SWMDTF, who recognized this person from past narcotics investigations. Agents stopped the buyer shortly after the buy took place and were able to seize the heroin this individual had just purchased. This person was again stopped in early May once again under the same circumstances. In mid -May, once again while conducting surveillance on the suspects, Agents observed a drug deal take place; the buyers were two individuals known in the SWMDTF's local area as be- ing highly involved in narcotics. These buyers were stopped by Agents; the narcotics they had present, including both heroin and meth, were confiscated by the SWMDTF, and these indi- viduals were placed under arrest. The suspects would sell heroin packaged in balloons. Approximately 209.4 grams of heroin, 1.5 $2,475.00 in US currency and two vehi- In total, two suspects were arrested; grams of marijuana, and 15.9 grams of meth cles were forfeited. three additional suspects were arrested were seized in this case. 4 September 2020 Significant Cases (LASE # 2 In September the SWMDTF assisted Winsted Police Department in investigating a residence that had generated multiple complaints regarding the smell of marijuana coming from the residence. Infor- mation provided indicated that packages of narcotics were being delivered to the address and then be- ing distributed in the community. After multiple investigative efforts, a search warrant was conducted on the residence. Marijuana, THC cartridges, and THC wax were all recovered from the residence. A sum of cash was also forfeited as a result of this investigation. 194.4 grams of marijuana product & 9 THC cartridges March 2020 $6,490 cash forfeited 1 adult male arrested (LASE # 3 In March, Agents were alerted to a package that was discovered to contain marijuana and other mari- juana products in the area of Chaska. A search warrant was drafted and a controlled delivery took place. Agents were alerted prior to the search warrant that the subject had contacted the delivery service re- garding his package; he then provided the day and time he would be home to receive the package. Knowing this, Agents were able to execute the controlled delivery at a time when they knew the sub- ject would be present. The search warrant was executed and the subject was confirmed to be at the residence. The package was inspected and was found to contain a large sum of marijuana, including marijuana edibles, wax, and THC vapes. The subject was arrested and a cash forfeiture was initiated. 14.85 pounds of marijuana products $680 cash forfeiture 1 individual arrested 6 Significant Cases April 2020 CIASE # 4 In March, the SWMDTF was notified by a federal agency that a parcel containing approximately 1.2 ki- los of methamphetamine had been intercepted and was in their custody. The recipient was an individ- ual in SWMDTF jurisdiction. A search warrant was drafted and a controlled delivery was executed. The individual was known to agents due to past drug activity and recent criminal behavior. The individual arrived at the residence and after the package was delivered and was observed on the property in violation of a court order, which restricted this individual from being on the property. After the individual left the residence, a traffic stop was initiated. During the traffic stop, methamphet- amine and currency was found in this individual's possession. This individual was then arrested and brought to jail. In total, 1268.41 grams of meth was seized. A cash forfeiture and vehicle forfeiture were also initiated. Approximately 1268.41 grams of $2,020 cash & 1 vehicle forfeited 1 individual arrested in this case meth 7 Significant Activity DRUG OVERDOSES The Southwest Metro Drug Task Force is one out of twenty-one task forces that make up the Vi- olent Crime Enforcement Teams in Minnesota. The goal of these teams is to increase the identifi- cation and arrest of serious law violators and enhance the amount of law enforcement expertise available statewide for complex investigations that cross jurisdictional boundaries. This year, the task force investigated and assisted with 7 overdose incidents, which is just over double the amount the SWMDTF assisted with last year. This increase is consistent with what other jurisdictions are seeing nationally; 2020 is on course to set a record for drug over- dose related deaths nationwide. In April, the SWMDTF responded to a drug overdose death caused by a toxic mix of metham- phetamines and alcohol. May saw multiple overdose fatalities occur in close succession. In early May, an SWMDTF agent assisted in a death investigation believed to be caused by a mixture of poor health and methamphetamine. Also in early May, another SWMDTF agent responded to another fatal overdose, this time the result of fentanyl. The SWMDTF then assisted in investigating a sec- ond fentanyl overdose death a little over a week later. To have so many overdoses occur one after the other in such a short span of time across multiple agencies is out of the ordinary and a cause for major concern. In late August, a SWMDTF agent again assisted on another overdose death. This subject had struggled with addictions to multiple substances with a drug of choice being methampheta- mine. In mid -October the SWMDTF assisted on an overdose where the victim had died of an un- known drug. In mid -December the SWMDTF assisted again on another drug overdose, this one caused by heroin. This victim also struggled with long-term addiction to drugs. These overdoses have all varied in drug type, circumstances, and setting, but the outcome for all of them has been the same. With drugs like fentanyl being mixed into other narcotics, sometimes without the user's knowledge, it can be easy for users to accidentally overdose; however, even in cases where a user thinks they know what they can handle can turn out deadly. a �ovt�we�F varRa SCOTT COUNTY Shakopee, 57 Cases by Jurisdiction Belle Plaine, 2 Credit River Spring Lake Township, Township, 2, 1 i CARVER COUNTY Wal Hamburg, 2 Chamna, is MCLEOD COUNTY Watertown, 1 insted, 2 Elko New Jackson Market, 3 Township, 1 Jordan, 8 Louisville Township, 1 Prior Lake, 21 Savage, 3 Chanhassen, 7 Hutchinson, 52 9 'ourMwee� r�TRo - toer� HENNEPIN COUNTY South Lake Minnetonka, 4 Richfiek New Hope, 1 Minnetrista, 9 --- S0v T H wE'r E Ro — FORCE,. Cases by Jurisdiction Minneapolis, 8 Hopkins, 1 Other Counties Rln mln�-� I Dakota County Burnsville-3 Inver Grove Heights-3 Meeker County Litchfield-1 Mahnomen County Mahnomen-1 Eden Prairie, 4 ia, 7 Le Sueur County New Prague-2 Ramsey County St. Paul-7 10 '�utrrwlr •�TRa'- o vi. 120 100 so 60 40 20 0 Scott County ■ Total 101 Cases by Jurisdiction CASES BY JURISDICTION Carver McLeod County County 24 54 Hennepin Dakota Ramsey Le Sueur Meeker Mohnomen County County _ County County County County 48 6 7 2 1 1 A �ERlFp _ S �JEUR CQG �"PlFF 3 O 11 ovtwa vTRa - o Enforcement Efforts SEARCH WARRANTS CONSENT SEARCHES 0 2020 0 2019 0 2018 0 2017 0 2020 ■ 2019 0 2018 0 2017 DRUG ARRESTS 0 2020 0 2019 0 2018 ■ 2017 NON -DRUG ARRESTS I.J IAL INVES I P%l IJIv%j 0 2020 ■ 2019 0 2018 0 2017 ■ 2020 ■ 2019 ■ 2018 ■ 2017 12 ••utwefF ••TRO `- Drug Seizures/Purchased 1r••c; Type Seized Alpha PVP Amount Seized 0 Est. Value / Sei- zure $0 Drug Type Purr-hased Alpha PVP Amount PurchasedDrug 0 Est. Value $0 Cocaine 775.44 grams $87,575.00 Cocaine 0 $0 Crack 0 $0 Crack 0 $0 Hash 0 $0 Hash 0 $0 Heroin 1735.22 grams $317,505.00 Heroin 65.99 grams $2,160.00 LSD 1 dose $650.00 LSD 0 $0 Marijuana 97,236.51 grams $2,528,136.00 Marijuana 0 $0 Marijuana Food 21,935.91 grams $1,294,165.00 Marijuana Food 0 $0 Marijuana Plants 0 $0 Marijuana Plants 0 $0 Marijuana Concentrate 757.75 grams $32,551.00 Marijuana Concentrate 0 $0 MDMA (Ecstasy) 11 doses $627.00 MDMA (Ecstasy) 0 $0 MDMA (Mali) 0 $0 MDMA (Mali) 0 $0 Methamphetamine 6567.4 grams $571,329.00 Methamphetamine 1435.5 grams $3,360.00 Mushroom 85.73 grams $4,250.00 Mushroom 0 $0 Opium 0 $0 Opium 0 $0 Pills 888.9 pills $4,440.00 Pills 0 $0 Steroids 20 milliliters $120.00 Steroids 0 $0 Synthetic Cannabinoids 1 gram $23.00 Synthetic Cannabinoids 0 $0 TOTAL SEIZED: $4,841,371.00 TOTAL PURCHASED: $5,5�0.00 Estimated value is based on statewide average value. This information was provided by the MN BCA Minnesota Fusion Center 2020 drug price averages. 13 �ovt�wa. •�TRa'- Weapons Seizures In 2020, the SWMDTF had 8 cases where 18 firearms were forfeited due to their proximity to drug activity 14 Thank You A special thank you to all of our contributing members Belle Plaine Police Department Brownton Police Department Carver County Sheriff's Office Hutchinson Police Department Jordan Police Department Lester Prairie Police Department McLeod County Sheriff's Office New Prague Police Department Prior Lake Police Department Scott County Sheriff's Office Shakopee Police Department South Lake Minnetonka Police Department Winsted Police Department City of Carver City of Chanhassen City of Cologne City of Hamburg City of Mayer City of Norwood Young America City of Victoria City of Waconia 17 cR HUTCHINSON CITY COUNCIL WIN-940114 Request for Board Action ' ON PURPOSE. Update on Site Layout and Design of New Police Station and Estimated Project Agenda Item: Timeline/Cost Department: Administration LICENSE SECTION Meeting Date: 3/9/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Communications, Requests Time Requested (Minutes): 15 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Wold Architects will be at the council meeting on Tuesday to give an update on the site layout and design of the new Police Station and they will give an update on the estimated project timeline. Staff will also go through the current cost estimate and potential funding mechanism for this project. Wold and staff will be seeking council feedback on what has been put together to date, along with the cost estimate, prior to going to the Planning Commission for a Site Plan Review on March 16. BOARD ACTION REQUESTED: No action at this time. Just a progress report on the project. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A • ,-.q w � V N u � U � lb Z Q ON w 0 z Z 2 U cC a W ( N _ j w Q co M •L _ � L. w 0 w U bQ CO N 4-J J O .— Q M r CL U 3.. e os w Z -� V) 4-J m V c U c o CL ao a� a� •(A (1) •— in p m E .> .> u •� O cC cC 0 CL N M t id Z O LU Q Z_ � V U Q Q a D LU 0 0 `L .0 Z U O J J p C U Lw W r Z () 1 ONSAft z 5o a z o w� co U no�N I j o W a �. O J� a o lw z Q H U N W > Ill W Z 37 � w Q Z rvC IE U Q Q C - LU 2 w LL O UJ Z OCL 0 U � J w Z o0 LL LLLLLL LL LLLLLLLL N V1 Vl f71 tll fn Ul fn 111 V! WN N �fNfppO��N OR tp NOS NIh�O)N N Oi nI N � NC'i th cn N U ZU u 7= C W �1zJ ULU O� CL g Lu Lu U ¢ � �N"UOO 0 re (��LC7 (nLJ w a¢O fzaULu ui�� Z �w Q Z cC 2 � � U Q Q � CLU Q — 0 WU `L 0 J Z O CL cn () U 3: Q W 37 Z z Y O O 00 r Daw aUa D .- 2ii)O �Ut; aw = ULU ' �0 "m i_. `J ! {!l ' z ° �t 1 Z O 2 W ar- V) J W Z d Z W W af U V) _Z Q t� U_ Or - co af W W W W Z O V) W w U Z O U V) U W CL H w Q CL w C) w `L U O — J O CL U w Z W W oC Q 0 Q 37 O oC LL 3: w 0 ow ,4w 1 Z H cn p Z Z37 _—// � L.L U Q w CL D � Q = W LL U p J DC O O U CL � LU W Z Z W L D V) Q 0 W J_ w U Q Ln U Z_ (n J � WO UO W CL Q H Z LU U W CL Q Q p U J W LL W J_ Z J W O CL yi Lu LI { ! ; 1 t) ?; O 0- t Z i R -A � I Z w O w U Z LL 2 LL U Q H CL w _ W `L LU U CL o J O O ~ C O U � � w Z Q CL NOR N LU Z U Q H CL LU 2 0 LU LL U O — J O H CL U LU Z LU D :0 O O o� o� cV W O O I� O u 00 O 00 cal — O bo} m • Ln V �' L Lri "D 0 boo 4--) N E - — a m LL L _O cv O 4-' > V V - •— N N 0 O C cd S E U V N 4 L N C) V) Q LU Z cn J�O 0 U U D cn Z O U N M m Z O 0 D cn Z O U 37 0 V O 00 — C- O O O O V) O I� O O O L. O -0 0 %O {�} . 4-, O O O L E bA v4-Ji O +-J cd w -0 CD N .. 00 tog. 0 cn N LL 0 m > 0 V) u 4..) +-' D C: 0 0 LL N > � Q >. N b0 C 4-J O U c~n 0 U LU O Z N p Z N W Z O _ � N U Q CL —_ Q 2 � w LL U 4-10 — u J � p H a O U > L. > O_ LU w a� >a� M L a) CL co CL O L 0 4— c a) E a) cn L a) > I O U co c O � 4-J 00 N m m CL Ln M Cr L L d (d Q Q Ln N co z Z �- O Z N W Z 2 cC U Q H a D w 2 (') w LL U O — J �O CL U w Z A • c 0 4-J cn N a u HUTS" INSON A CITY ON PURPOSE. Memo To: Matt Jaunich From: Andy Reid Cc: Date: March 2, 2021 Re: Police Facility Costs & Financing Attached to this memo is my analysis of cost and financing for the new police facility. The analysis includes several assumptions, which are detailed within this memo. Cost Assumptions: 1. Total project costs are estimated at $15,568,517. This includes costs identified by CGI as well as costs incurred by the city to date for acquisition and post -acquisition costs. 2. Architect/Engineering Design fees $450,000 cost estimate a. We have paid $218,925 through 3/9/2021 toward the current $417,000 contract with WOLD for these services. My analysis assumes that the $450,000 cost estimate includes the $218,925 paid to date, therefore I did not identify the paid cost in the "Pre - Project" column with other incurred costs. If my assumption is not correct, then additional cost would need to be added. 3. DMV build -out cost of $719,484 is included within my total costs 4. City Items cost category includes those costs to be paid directly by the City a. The estimates for FF&E and Technology may be appropriate, but we'll need to get a better handle on this at some point. b. Roadway improvements are included for Jefferson Street and 1 st Avenue. c. Builders Risk Insurance i. I assumed $20,000 for an annual policy premium to provide the appropriate coverage during construction. We may incur additional premium cost if construction extends past one year. d. We will need to determine if there are other City costs to include, which would need to be funded by increased bond proceeds or from other city funds. i. Utility relocations ii. Asbestos removal iii. Perhaps a "contingency" for unknown costs? u HUTS' INSON A CITY ON PURPOSE. Financing Assumptions: The par value of bonds is estimated at $12,385,000. This finances the net project costs and bond issuance costs. Net project costs take into consideration the $3,000,000 of funds committed by the city council from the Community Improvement fund. I've also assumed $400,000 of proceeds from the sale of the current police facility and EEOC. I believe we'll see a higher sale price but I used a conservative figure until we have a better estimate. I've provided scenarios for 20-year, 25-year and 30-year debt repayment. At this point my recommendation would be the 30-year scenario, but we should take a look at 25-year debt when we have a better handle on costs and other financing sources. I wouldn't recommend going longer than 30-years as the debt would likely outlive many of the improvements. The 20-year debt may be too aggressive for our debt levy as we may have debt increases in the near future for roadway construction projects and heavy equipment. We also can't forget about a possible ladder truck replacement in 6-7 years. Ehler's reviewed my debt scenarios and adjusted the interest rates slightly. They believe the rates are conservative estimates that take into consideration potential 90-day rate movements in the market. The debt has been structured to provide for level annual tax levy requirements. The first - year tax levy requirement would be a one-time increase to our existing debt levy. The debt levy would stabilize after that first year and not require any further levy increases. • $795,648 increase for the 20-year debt $685,966 increase for the 25-year debt • $615,337 increase for the 30-year debt Tax Levy Impact: My 2022 tax levy impact analysis looks at the total City tax levy, which consists of the General fund levy and Debt Service levy. My assumptions for this analysis are as follows: • General fund levy increase of 2.5% from the 2021 actual levy. • $300,000 of General fund levy savings related to the dispatch services being discontinued. This should leave some room in our budget for 24-7 coverage within the new facility. That budgetary savings funds nearly 50% of the 30-year debt levy requirement. • The existing debt levy is shown separately from the new debt for the police facility • The tax capacity is estimated at a 3% increase over the 2021 estimated tax capacity provided by the county during the budget process. This is a conservative estimate and can be revised when we receive the 2021 actual tax capacity and 2021 market valuations. • The median home has been increased to $190,000 from $175,000 during our 2021 budget process. This is an estimate at this point and should be adjusted, if needed. All debt scenarios result in an increased City tax rate, with the 30-year debt having the least impact. The increased tax rate results in an increased tax bill to the median home; $68 for the 20-year debt, $53 for the 25-year debt and $43 for the 30-year debt. This analysis does not assume any increase in operating costs for the new facility compared to the old facilities. We will need to develop an operating budget at some point to determine any potential impact on the General fund levy. u HUTS' INSON A CITY ON PURPOSE. Debt Tax Levy and Total City Tax Levy Graphs I've included two graphs at the end of my analysis. The first is the projected debt tax levy with the inclusion of 30-year debt for the new policy facility. You can see the one-time debt levy jump in 2022, and a one-time reduction in 2052 as the police debt expires. Levy increases for 2023 through 2035 are attributed to our existing debt plan, getting us to the new target levy of $2.6M for the roadway projects. The second graph includes the General fund tax levy with 2.5% annual growth. The item that should stand out is how the debt tax levy is fairly static over the time period with the growth in City tax levy being attributed to General fund operations. Other Thoughts: My debt scenarios take a simplistic approach by assuming one debt issuance in 2021. In reality, we may be looking at some time of construction loan in 2021 that converts into permanent financing when the project is complete in 2022. We could also bond for the project over two years. Either approach would result in less interest expense. Having an estimated cost timeline would help when determining our final financing approach. We may be too late to apply to the State for a sales tax exemption on the construction materials but it would be worth looking into. I believe we need to lobby for the exemption through our state representatives. This could shave $500,000+ from our construction costs. If this becomes a reality, we'd need to add language into our construction contracts for the contractors to itemize the sales tax to allow us to apply for a refund from the state. If needed, we could dedicate other city funds to the project in order to buy -down the debt. • Community Improvement fund - $2M of unreserved funds at 12/31/2020 • Capital Projects fund - $800K of unreserved funds at 12/31/2020 • General fund balance - $2.3M of unassigned fund balance at 12/31/2020 I did not include any proceeds from the sale of an outlot on the new site. If needed, we could advance monies from the Community Improvement fund in anticipation of an outlot sale. This would allow us to apply those funds to the financing and then repay the Community Improvement fund when the sale occurs. My analysis does not include any tax levy savings from potentially closing the Event Center. If a solution is found for the Senior Center, and the Event Center could be closed, we'd save upwards of $150K-$175K of tax levy dollars that could help offset some of the new police facility debt. Summary of Estimated Costs and Financing Hutchinson Police Facility Estimated Costs Hard Costs Construction DMV 2,050 SF General Requirements Permits and WAC / SAC Fees Construction Contingency (5%) Design & Bid Contingency (2.5%) Subtotal - Hard Costs Soft Costs Construction Management Fee Architect/Engineering Fees Architect reimbursables Commissioning Agent Subtotal - Soft Costs City Items Acquisition & Closing Costs Professional Fees - Property Acquisition Other Costs Incurred by City Builder's Risk Insurance Furniture, Fixtures & Equipment Allowance Technology Jefferson Street Roadway Extension 1stAvenue Roadway Improvements Subtotal - City Items Pre -Project Phase 1 Phase 2 Total $908,272 $9,400,355 $10,308,627 719,484 719,484 50,000 650,000 700,000 9,000 55,000 64,000 48,364 541,242 589,606 24,182 270,621 294,803 $0 $1,039,818 $11,636,702 $12,676,520 $19,497 $218,188 $237,685 50,000 400,000 450,000 2,500 12,500 15,000 48,000 48,000 $0 $71,997 $678,688 $750,685 $654,368 $654,368 81,930 81,930 42,810 42,810 20,000 20,000 600,000 600,000 210,000 210,000 285,975 285,975 246,229 246,229 $779,108 $20,000 $1,342,204 $2,141,312 Total Estimated Costs $779,108 $1,131,815 $13,657,594 $15,568,517 Financing Sources City Funds (Community Improvement dollars) $3,000,000 Sale Proceeds - Existing PD & EEOC (conservative estimate) 400,000 Bond Proceeds 12,168,517 Total Financing Sources $15,568,517 It- r E W a a c Z 0 r-- o o r- O o Lr O O Lf') � O co O O co co LO coO - CO O � N LO CO N N cn c LL N F- co E O o U U U 0 o .o (1) o U E = cn w U a> U O O � U � U � O C: 0 Q a 0 D m 0 a� o Z m Z co o� co o r. o LL O LL O M Oho 4 O CO O Cfl O O r CD N CD V- O LL M N CO m LO LO N Oo ER EFT ff} M Oo O co O Co --t o O Cfl O Cfl O t N N r i LL M N O m LO LO N Oo ER ER ff} N co of co o co m o Lf') O Lf') O O r 6 O Cfl O (fl O U') N CD N i LO M N N N m Lf) LO N 00 ER ER EA O N O O le LC) ' Lf') O ' Ln E � � O w LC) Lf') N Pt, NLO LO N W ER EFT fA N N CD N O O S N "" N y M x t H :b. > C T O N Hxcn 4— O M N 0 m O x LL ,c U J R x = Z M v H U O h cD o o a ER o O o c O N N O CO M N 7 M ( M N ER o 0 0 0 O LO N N C7 O M O � N ER O o O O O N N O N Cl) Cl) co N ER ER O qt M O N O O r Vj, O r O ff} ER O rn co O M O O r O r O EA ER O r O r` O O 0) fA ER N New Police Facility 30-Year Debt Assumption Assumptions: New Police Station 15,568,517 City Cash Contribution (3,000,000) Property Sale Proceeds (400,000) Net Cost to Finance $ 12,168,517 Bond Information PROPOSED Bonded Debt Dated Date 8/1/2021 Par Amount of Bonds 12,385,000 1st Interest Pmt 8/1/2022 Total Sources 12,385,000 1st Principal Pmt 2/1/2023 Total Underwriter's Discount 1.000% 123,900 Average Coupon Costs of Issuance 90,000 TIC Deposit to Project Construction Fund 12,171,100 Total Uses 12,385,000 Levy Collect Net 5% Levy P & I Proposed Year Year Date Principal Rate Interest P & I Cushion +5.00% Tax Levy 12/31 /2021 2021 2022 8/1/2022 0.550% 250,690 615,337 2/1/2023 210,000 0.550% 125,345 586,035 5.00% 615,337 2022 2023 8/1/2023 - 0.550% 124,768 613,762 2/1/2024 335,000 0.550% 124,768 584,535 5.00% 613,762 2023 2024 8/1/2024 - 0.600% 123,846 611,827 2/1/2025 335,000 0.600% 123,846 582,693 5.00% 611,827 2024 2025 8/1/2025 - 0.700% 122,841 609,717 2/1/2026 335,000 0.700% 122,841 580,683 5.00% 609,717 2025 2026 8/1/2026 - 0.850% 121,669 612,504 2/1/2027 340,000 0.850% 121,669 583,338 5.00% 612,504 2026 2027 8/1/2027 - 1.050% 120,224 609,470 2/1/2028 340,000 1.050% 120,224 580,448 5.00% 609,470 2027 2028 8/1/2028 - 1.200% 118,439 610,971 2/1/2029 345,000 1.200% 118,439 581,878 5.00% 610,971 2028 2029 8/1/2029 - 1.400% 116,369 611,874 2/1/2030 350,000 1.400% 116,369 582,738 5.00% 611,874 2029 2030 8/1/2030 - 1.500% 113,919 611,979 2/1/2031 355,000 1.500% 113,919 582,838 5.00% 611,979 2030 2031 8/1/2031 - 1.600% 111,256 611,638 2/1/2032 360,000 1.600% 111,256 582,513 5.00% 611,638 2031 2032 8/1/2032 - 1.700% 108,376 610,840 2/1/2033 365,000 1.700% 108,376 581,753 5.00% 610,840 2032 2033 8/1/2033 - 1.850% 105,274 609,575 2/1/2034 370,000 1.850% 105,274 580,548 5.00% 609,575 2033 2034 8/1/2034 - 2.000% 101,851 612,888 2/1/2035 380,000 2.000% 101,851 583,703 5.00% 612,888 2034 2035 8/1/2035 - 2.100% 98,051 615,408 2/1/2036 390,000 2.100% 98,051 586,103 5.00% 615,408 2035 2036 8/1/2036 - 2.150% 93,956 612,058 2/1/2037 395,000 2.150% 93,956 582,913 5.00% 612,058 2036 2037 8/1/2037 - 2.200% 89,710 613,641 2/1/2038 405,000 2.200% 89,710 584,420 5.00% 613,641 2037 2038 8/1/2038 - 2.250% 85,255 609,536 2/1/2039 410,000 2.250% 85,255 580,510 5.00% 609,536 2038 2039 8/1/2039 - 2.300% 80,643 610,349 2/1/2040 420,000 2.300% 80,643 581,285 5.00% 610,349 2039 2040 8/1/2040 - 2.350% 75,813 610,706 2/1/2041 430,000 2.350% 75,813 581,625 5.00% 610,706 2040 2041 8/1/2041 - 2.400% 70,760 610,596 2/1/2042 440,000 2.400% 70,760 581,520 5.00% 610,596 2041 2042 8/1/2042 - 2.450% 65,480 610,008 2/1/2043 450,000 2.450% 65,480 580,960 5.00% 610,008 2042 2043 8/1/2043 - 2.500% 59,968 614,182 2/1/2044 465,000 2.500% 59,968 584,935 5.00% 614,182 2043 2044 8/1/2044 - 2.500% 54,155 612,476 2/1/2045 475,000 2.500% 54,155 583,310 5.00% 612,476 2044 2045 8/1/2045 - 2.550% 48,218 610,507 2/1/2046 485,000 2.550% 48,218 581,435 5.00% 610,507 2045 2046 8/1/2046 - 2.550% 42,034 613,271 2/1/2047 500,000 2.550% 42,034 584,068 5.00% 613,271 2046 2047 8/1/2047 - 2.600% 35,659 610,383 2/1/2048 510,000 2.600% 35,659 581,318 5.00% 610,383 2047 2048 8/1/2048 - 2.600% 29,029 612,210 2/1/2049 525,000 2.600% 29,029 583,058 5.00% 612,210 2048 2049 8/1/2049 - 2.650% 22,204 613,628 2/1/2050 540,000 2.650% 22,204 584,408 5.00% 613,628 2049 2050 8/1/2050 - 2.650% 15,049 614,352 2/1/2051 555,000 2.650% 15,049 585,098 5.00% 614,352 2050 2051 8/1/2051 - 2.700% 7,695 614,660 2/1/2052 570,000 2.700% 7,695 585,390 5.00% 614,660 2051 2052 TOTALS 12,385,000 5,101,050 17,486,050 18,360,353 18,360,353 New Police Facility 25-Year Debt Assumption Bond Information Dated Date 8/1/2021 1st Interest Pmt 8/1/2022 1st Principal Pmt 2/1/2023 Average Coupon TIC Assumptions: New Police Station 15,568,517 City Cash Contribution (3,000,000) Property Sale Proceeds (400,000) Net Cost to Finance $ 12,168,517 Total Sources Total Underwriter's Discount Costs of Issuance Deposit to Project Construction Fund Total Uses 12,385,000 1.000% 123,900 90,000 12,171,100 Levy Collect Net 5% Levy P & I Proposed Year Year Date Principal Rate Interest P & I Cushion +5.00% Tax Levy 12/31 /2021 2021 2022 8/1/2022 0.550% 228,868 685,966 2/1/2023 310,000 0.550% 114,434 653,301 5.00% 685,966 2022 2023 8/1/2023 - 0.550% 113,581 684,771 2/1/2024 425,000 0.550% 113,581 652,163 5.00% 684,771 2023 2024 8/1/2024 - 0.600% 112,413 682,316 2/1/2025 425,000 0.600% 112,413 649,825 5.00% 682,316 2024 2025 8/1/2025 - 0.700% 111,138 684,889 2/1/2026 430,000 0.700% 111,138 652,275 5.00% 684,889 2025 2026 8/1/2026 - 0.850% 109,633 681,728 2/1/2027 430,000 0.850% 109,633 649,265 5.00% 681,728 2026 2027 8/1/2027 - 1.050% 107,805 683,141 2/1/2028 435,000 1.050% 107,805 650,610 5.00% 683,141 2027 2028 8/1/2028 - 1.200% 105,521 683,595 2/1/2029 440,000 1.200% 105,521 651,043 5.00% 683,595 2028 2029 8/1/2029 - 1.400% 102,881 683,301 2/1/2030 445,000 1.400% 102,881 650,763 5.00% 683,301 2029 2030 8/1/2030 - 1.500% 99,766 682,009 2/1/2031 450,000 1.500% 99,766 649,533 5.00% 682,009 2030 2031 8/1/2031 - 1.600% 96,391 685,422 2/1/2032 460,000 1.600% 96,391 652,783 5.00% 685,422 2031 2032 8/1/2032 - 1.700% 92,711 688,194 2/1/2033 470,000 1.700% 92,711 655,423 5.00% 688,194 2032 2033 8/1/2033 - 1.850% 88,716 685,054 2/1/2034 475,000 1.850% 88,716 652,433 5.00% 685,054 2033 2034 8/1/2034 - 2.000% 84,323 681,077 2/1/2035 480,000 2.000% 84,323 648,645 5.00% 681,077 2034 2035 8/1/2035 - 2.100% 79,523 681,497 2/1/2036 490,000 2.100% 79,523 649,045 5.00% 681,497 2035 2036 8/1/2036 - 2.150% 74,378 686,443 2/1/2037 505,000 2.150% 74,378 653,755 5.00% 686,443 2036 2037 8/1/2037 - 2.200% 68,949 685,542 2/1/2038 515,000 2.200% 68,949 652,898 5.00% 685,542 2037 2038 8/1/2038 - 2.250% 63,284 684,146 2/1/2039 525,000 2.250% 63,284 651,568 5.00% 684,146 2038 2039 8/1/2039 - 2.300% 57,378 682,243 2/1/2040 535,000 2.300% 57,378 649,755 5.00% 682,243 2039 2040 8/1/2040 - 2.350% 51,225 685,073 2/1/2041 550,000 2.350% 51,225 652,450 5.00% 685,073 2040 2041 8/1/2041 - 2.400% 44,763 687,251 2/1/2042 565,000 2.400% 44,763 654,525 5.00% 687,251 2041 2042 8/1/2042 - 2.450% 37,983 683,513 2/1/2043 575,000 2.450% 37,983 650,965 5.00% 683,513 2042 2043 8/1/2043 - 2.500% 30,939 684,471 2/1/2044 590,000 2.500% 30,939 651,878 5.00% 684,471 2043 2044 8/1/2044 - 2.500% 23,564 684,734 2/1/2045 605,000 2.500% 23,564 652,128 5.00% 684,734 2044 2045 8/1/2045 - 2.550% 16,001 684,603 2/1/2046 620,000 2.550% 16,001 652,003 5.00% 684,603 2045 2046 8/1/2046 - 2.550% 8,096 683,752 2/1/2047 635,000 2.550% 8,096 651,193 5.00% 683,752 TOTALS 12,385,000 3,905,219 16,290,219 17,104,731 17,104,731 New Police Facility 20-Year Debt Assumption Bond Information Dated Date 8/1/2021 1st Interest Pmt 8/1/2022 1st Principal Pmt 2/1/2023 Average Coupon TIC Assumptions: New Police Station 15,568,517 City Cash Contribution (3,000,000) Property Sale Proceeds (400,000) Net Cost to Finance $ 12,168,517 PROPOSED Bonded Debt Par Amount of Bonds 12,385,000 Total Sources 12,385,000 Total Underwriter's Discount 1.000% 123,900 Costs of Issuance 90,000 Deposit to Project Construction Fund 12,171,100 Total Uses 12,385,000 Levy Collect Net 5% Levy P & I Proposed Year Year Date Principal Rate Interest P & I Cushion +5.00% Tax Levy 12/31/2021 2021 2022 8/1/2022 0.550% 201,840 795,648 2/1/2023 455,000 0.550% 100,920 757,760 5.00% 795,648 2022 2023 8/1/2023 - 0.550% 99,669 797,304 2/1/2024 560,000 0.550% 99,669 759,338 5.00% 797,304 2023 2024 8/1/2024 - 0.600% 98,129 794,070 2/1/2025 560,000 0.600% 98,129 756,258 5.00% 794,070 2024 2025 8/1/2025 - 0.700% 96,449 795,792 2/1/2026 565,000 0.700% 96,449 757,898 5.00% 795,792 2025 2026 8/1/2026 - 0.850% 94,471 796,890 2/1/2027 570,000 0.850% 94,471 758,943 5.00% 796,890 2026 2027 8/1/2027 - 1.050% 92,049 797,052 2/1/2028 575,000 1.050% 92,049 759,098 5.00% 797,052 2027 2028 8/1/2028 - 1.200% 89,030 795,963 2/1/2029 580,000 1.200% 89,030 758,060 5.00% 795,963 2028 2029 8/1/2029 - 1.400% 85,550 793,905 2/1/2030 585,000 1.400% 85,550 756,100 5.00% 793,905 2029 2030 8/1/2030 - 1.500% 81,455 795,806 2/1/2031 595,000 1.500% 81,455 757,910 5.00% 795,806 2030 2031 8/1/2031 - 1.600% 76,993 796,934 2/1/2032 605,000 1.600% 76,993 758,985 5.00% 796,934 2031 2032 8/1/2032 - 1.700% 72,153 797,270 2/1/2033 615,000 1.700% 72,153 759,305 5.00% 797,270 2032 2033 8/1/2033 - 1.850% 66,925 796,793 2/1/2034 625,000 1.850% 66,925 758,850 5.00% 796,793 2033 2034 8/1/2034 - 2.000% 61,144 795,152 2/1/2035 635,000 2.000% 61,144 757,288 5.00% 795,152 2034 2035 8/1/2035 - 2.100% 54,794 792,317 2/1/2036 645,000 2.100% 54,794 754,588 5.00% 792,317 2035 2036 8/1/2036 - 2.150% 48,021 793,845 2/1/2037 660,000 2.150% 48,021 756,043 5.00% 793,845 2036 2037 8/1/2037 - 2.200% 40,926 794,695 2/1/2038 675,000 2.200% 40,926 756,853 5.00% 794,695 2037 2038 8/1/2038 - 2.250% 33,501 800,103 2/1/2039 695,000 2.250% 33,501 762,003 5.00% 800,103 2038 2039 8/1/2039 - 2.300% 25,683 799,433 2/1/2040 710,000 2.300% 25,683 761,365 5.00% 799,433 2039 2040 8/1/2040 - 2.350% 17,518 803,287 2/1/2041 730,000 2.350% 17,518 765,035 5.00% 803,287 2040 2041 8/1/2041 - 2.400% 8,940 801,024 2/1/2042 745,000 2.400% 8,940 762,880 5.00% 801,024 2041 2042 8/1/2042 - 2.450% TOTALS 12,385,000 2,789,555 15,174,555 15,933,283 15,933,283 INININ IIIn �1 IIIIi11n11111111111111111n �■ I��I�IIIIIIIIIIIIn 9w _ � Iln IIIIIIIIIIIIn �IIIIIIIIIIIIIIn ' I�IIIIIIIIIIIIIIn -_ 1111111111111111111111111 sue_ �HIIIIIIIII111IIIIIIIIIII mum ��=111�111��11������1 -w 111111IINEI11111 IIIIII111IIIIIIIIIII ■■...■■ - - _ - - - ............. u O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O V) O O O O O O 4 O O 4 O 4 O O 4 O O O O O O O O O O O O O O O O O O O O O O O O O O O O V M' N rl O 01 00 I, kD Ln V M' N rl ci ci a-i ci a-i -kn An -A -kn 4A -kn An in An N An N tn in r, 0 N �p w m Vl N m rl N N Ill a w C N Ol 00 ul y 0A Y m C m s v on c N X W M O `~ O `~ N � 00 r,n 00 00 O m L m 0 1, r, N' N a v on C s v N O O O NN 0 O rq N rl lD Iq 11 cyN T V O N M 01 N i In l0 M M M t? m G O N O N O 00 N O W T 00 00 O 0 O O N N O 11 w Iq � N ti N Ln 00 M z zzj� C VLr� l6 M M N 06 M N O Z m Eaj N O N O O Q in O l0 l0 O N p0 " v 3 z Ol M vi W N M 1^ Y U p O O Q 0 LL C p O M 00 L N') O N U O 0 00 -Zt 00 00 14 2 - 0 rlJ 0 W r-4 00 N ti lG O R N M O u 0 N O N 1 Ill O/ L^ 00 N O m a c-i M O N � Lr Lr N Lr N N S/? w u N N om o ^o N en en LL LL 00 r, m-zt v o a 00 r, en N N W O F � � >bp U O w 0 v s N 'O O1 cr O LL LL = F a O C OJ W y' 3 UO Q t 0 U '6 Q W v O L Q w O LL CS 7 C OJ > i OY O p C M N z W Q V) N U CL o i m p 0 D a a v p- U O �n C7 Q > Q -0 ,� O Q Cl. LL W a- S Z O W cR HUTCHINSON CITY COUNCIL KJ_b-"_7!H1WSCP4 Request for Board Action A GI-Y ON PURPOSE. Consideration for Approval to purchase bagging line equipment from Premier Tech; Agenda Item: PO# 020121 Department: Compost LICENSE SECTION Meeting Date: 3/9/2021 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff ❑ New Business Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Within the Compost Fund's 5 year CIP, two upcoming projects are identified to replace components of the bagging line; $50,000 in 2021 to replace an outdoor hopper and $63,000 in 2022 to replace the volumetric feeder on the bagging machine. This equipment is unique in regards to the OEM essentially being the only vendor to provide these components due to the needed configuration and software integration. In discussions with the bagging line manufacturer, Premier Tech, it is highly recommended to replace both components along with an additional conveyor, that transfers materials from the hopper to the volumetric feeder, at the same time versus doing so in multiple projects for a variety of reasons - 1) Replacing only the hopper in 2021 will require modifications to the hopper to align with the current conveyor configuration, adding costs 2) Replacing the volumetric feeder in 2022 will require modifications to align with the current conveyor configuration, adding costs 3) Replacing all pieces at one time with no modifications required will shorten lead times 4) Replacing all equipment at one time will minimize freight charges as well as expenses for a Premier Tech technician being onsite for the installation. Between the two years' CIP budgets, $113,000 total was budgeted for these improvments. However, with the recommended additional conveyor to be replaced and increases in material costs since the budget was prepared, the project total is $156,450.00 (the unbudgeted conveyor accounts for approx $32,000 of this total). If the project were to be completed in multiple projects, the total would be $183,338.33, not including any future price increases. If the project is approved as requested, the $63,000 budgeted in 2022 will be removed from the CIP. The circumstances of this project have been discussed with the Finance department, receiving favorable feedback to proceed as requested, pending Council's approval. BOARD ACTION REQUESTED: Approval of PO# 020121 to purchase bagging line equipment from Premier Tech in the amount of $156,450.00 Fiscal Impact: $ 156,450.00 Funding Source: Compost Fund FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: $ 156,450.00 Total City Cost: $ 156,450.00 Funding Source: Compost Fund Remaining Cost: $ 0.00 Funding Source: Compost Fund Purchase Requisition Purchase Requisition No 020121 Requested Date 03/02/2021 Department 4942 Required Date Requested By akosek Preferred Vendor 102493 PREMIER TECH CHRONOS Address 1 AVENUE PREMIER RIVIERE-DU-LOUP, QC G5R 6C1 Req. Description INFEED HOPPER, CONVEYOR & VOLUMETRIC FEEDER 03/03/2021 11:36 AM Qty. Description GL Number 1 Unit Price Amount 1 INFEED HOPPER, CONVEYOR AND 651-4942-90540 156,450.00 156,450.00 1 FEEDER AND ALL INCLIDED ITI 651-4942-90540 QUOTE NO: QT-IEGA-LEHS-20: 651-4942-90540 Total: 5t", 45 7771' PREMIER TECH PREMIER TECH - PT SYSTEMS AND AUTOMATION 1, avenue Premier, PremierTech Campus, Riviere-du-Loup (Quebec) G5R 6C1 CANADA Phone:1418 868-8324 Sales Manager: Sandev Lehal Phone number: 418-867-8883 Cell number: 514-772-2369 Fax number: 418-862-6642 Email: lehs@premiertech.com CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 Premier Tech is pleased to present a proposal for the supply of packaging equipment. This formal proposal includes the following items: A PRICE SUMMARY AND DESIGN CRITERIA.......................................................................................... 3 BTERMS OF PAYMENT............................................................................................................................. 5 CSHIPPING TERMS.................................................................................................................................... 5 DDELIVERY.................................................................................................................................................5 E MAIN ITEMS TECHNICAL DESCRIPTION.............................................................................................. 6 F OPTIONAL ITEMS TECHNICAL DESCRIPTION.................................................................................. 14 G SAFETY STANDARDS AND REGULATIONS COMPLIANCE............................................................. 14 H ITEMS NOT INCLUDED IN THIS FORMAL PROPOSAL...................................................................... 15 1 APPENDIX.............................................................................................................................................. 17 PREMIER TECH 2/20 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 A.1 DESIGN CRITERIA AND LAYOUT This proposal has been prepared based on Premier Tech's understanding of Creekside Soils (City of Hutchinson), Hutchinson, MN general requirements. Creekside Soils (City of Hutchinson), Hutchinson, MN is responsible to bring to Premier Tech's attention any correction or modification that could be required regarding these figures. A.2 INCLUDED ITEMS IN THIS FORMAL PROPOSAL QTY ITEM PRICE (USD) HOPPER AND CONVEYOR AND VOLUMETRIC FEEDER 1 INFEED HOPPER AND CONVEYING SYSTEM 80,565 1 RD-1112 Volumetric Hopper with Dragging Chains (12 yd3/9 m3) Included 1 ORD-1015 Hopper Extension to Increase Capacity from 12 yd3 to 15 yd3 Included 1 ORD-1019 Lump Breaker Included 1 ORD-1032 Handle for Adjustable Front Gate Included 1 ORD-1034 Hopper Steel Outfeed Chute Included 1 CM-9030 Troughed Belt on Rollers Conveyor 45' Included 1 OCB-1050 Transition Chute Included 1 VOLUMETRIC FEEDER FOR MULCH AND SOIL 48,590 1 VF-2300 Volumetric Feeder with Live Chains Scrapers Included 1 ENGINEERING, INTEGRATION, PROJECT MANAGEMENT 2,840 1 ENG-112H Engineering, Integration Included 1 ENG-1015 Project Management and Layout Included 1 FSU-101 H Factory Start -Up Included 1 FREIGHT (HUTCHINSON, MN) 5,595 1 Allocation for Freight [1 truck to HUTCHINSON, MN] Included 1 INSTALLATION 18,860 1 Allocation for Supervision of Installation, Commissioning and Training [70 Included hours on each site] TOTAL HOPPER AND CONVEYOR AND VOLUMETRIC FEEDER 156,450 USD PREMIER TECH 3/20 Confidential © Premier Tech 2020 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 AVAILABLE OPTIONS QTY ITEM PRICE (USD) OPTIONS - VOLUMETRIC FEEDER SVF-2001 Recommended Safety Device - Platform for Safe and Easy 5,265 Access to Volumetric Feeder OPTIONS - FFS Panelview HMI and PLC replacement 20,250 FFS Panelview HMI and PLC replacement Included OPTONS - Spare Parts 2,830 ZSP-2000 Basic Spare Parts Kit Included OPTIONS - Follow up 12,300 ZYO-2000 - Year One Program — CAD (3 Visits of 2 Days) Included Important Notes: ■ Bag sizes and construction, I -mark size, position and color, and palletizing patterns may have to be revised to suit automatic bagging and palletizing. ■ LI-film, product and filled bag samples may have to be supplied and shipped, pre -paid by the customer to Premier Tech for evaluation. ■ For mixing lines, confirmation of customer recipes is necessary prior to start engineering. ■ Confirmation of design criteria is necessary prior to the final design of the equipment package. Changes in the design criteria may influence delivery, production rate and/or option selection, leading to possible revision of this proposal and prices. ■ The estimated production rates illustrated in this proposal are based on Premier Tech's cycle time analysis tools and on performances in similar projects with similar products. The estimation is intended to inform the Purchaser only and is not intended to anticipate all uncertainties associated with the Purchaser's specific applications which can have as an overall effect to decrease the final production rate. ■ The final production rate obtained is dependent upon many factors such as the actual product characteristics and behavior at customer site, existing customer feeding methods and the environment at customer's site. Higher production rates may be achieved on site when Premier Tech optimizes the system during commissioning. PREMIER TECH 4/20 Confidential © Premier Tech 2020 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 ■ 30% on order ■ 20% six (6) weeks from order ■ 20% twelve (12) weeks from order ■ 20% before shipment ■ 10% net 30 days from beginning of commissioning, no later than 60 days from shipment (whichever comes first) All equipment is quoted in US Dollars. Applicable taxes, customs, duties, brokerage fees and clearance are not included. Payment upon receipt of invoice. Please note that the above -stated prices are net unit prices and are valid for 30 days. For standard terms and conditions of sale, see reverse or appendix. To be defined. To be confirmed at time of order. PREMIER TECH 5/20 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 EA RD-1112 VOLUMETRIC HOPPER WITH DRAGGING CHAINS (12 YD3/9 M3) Conveyor on top of which is mounted an accumulation bin that has three fixed walls and a fourth one (the front gate) which is adjustable in height to control the amount of material coming out of the hopper. Product: Free flowing bulky material such as peat moss, soil, mulch, compost, etc. Type: 3 independent WH124 dragging chains with welded paddles Capacity: 12 yd3 Effective chain width: 48" Hopper effective length: 180" Loading height: 120" minimum E.1.1 ORD-1015 Hopper Extension to Increase Capacity from 12 yd3 to 15 yd3 E.1.2 ORD-1019 Lump Breaker Motorized rotating steel hammers used to regulate the flow coming out of the hopper and to reduce lumps size. Mostly used with fibrous material like mulch, raw peat, etc. E.1.3 ORD-1032 Handle for Adjustable Front Gate E.1.4 ORD-1034 Hopper Steel Outfeed Chute E.2 CM-9030 TROUGHED BELT ON ROLLERS CONVEYOR 30 in (760 mm) wide belt conveyor made of a steel structure with slightly inclined walls, steel rollers and a rubber belt. The center part of the belt slides upon rollers while its sides rest on the conveyor walls, thus creating a trough shape and an enclosed design reducing risks of product leaks. Hot vulcanized belt splicing (when length allows it). Each conveyor is designed according to its specific purpose, the type of handled materials and the desired system capacity. E.2.1 OCB-1050 Transition Chute PREMIER TECH 6/20 Confidential © Premier Tech 2020 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 Specially designed chute that is installed at the head of the conveyor. The transition chute retains dust and can be fitted with a port to connect a dust collecting pipe if required. E.3 VF-2300 VOLUMETRIC FEEDER WITH LIVE CHAINS SCRAPERS The VF-2300 Volumetric Feeder is designed and built to handle a wide variety of hard to handle products such as soil, mulch, barks, wood chips and other products. It can be combined with a FFS-200 for automatic bagging or with our manual bagging system that handles many different bag sizes. The VF-2300 is equipped with highly reliable product level detectors and a 2-speed belt conveyor driven through a pneumatic clutch -brake. A motorized leveling device ensures a constant delivery of product into the bag. The combination of the dual speed conveyor and vertically adjustable leveling device allows maximizing the bagging rate for a wide range of bag sizes. This system comes with the following features: ■ Simple and heavy-duty design ■ Built with high quality components for easy and low Note: Some safety guards may have been maintenance removed from this picture ■ Built for continuous operation 24 hours/day, 365 days/year under tough industrial working conditions ■ Clean and dust -free operation ■ Vertically adjustable leveling device for maximum production rate ■ Leveling device using live chains for difficult to handle products ■ High efficiency product level detectors to control product accumulation in the hopper and to prevent partially filled bags ■ Consistent and repetitive product feed through a quick action pneumatic flow control gate ■ Heavy-duty pneumatic clutch -brake designed to provide heatless high frequency start -stop sequences ■ Control integrated into the automatic bagger control panel to allow optimum efficiency and plant space use ■ Adjustable hopper filing time to allow optimization of the feeding system according to production rate ■ Leveling device providing constant product thickness over the belt conveyor for sticky or hard -to -flow products ■ Pneumatic scraper under the belt conveyor for a clean and virtually dust -free operation ■ Polished stainless steel walls to prevent bridging or sticking in the hopper ■ Support structure included PREMIER TECH 7/20 Confidential © Premier Tech 2020 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 Electrical enclosure assemblies are UL listed. VF-2300 TECHNICAL DATA Bag volume: i 8 US quart and above Pneumatic requirements: 7 SCFM, 100 psi Electrical requirements: 460 V / 3 Ph / 60 Hz integrated to the FFS bagger Operating temperature:: 40OF to 950F Approx. shipping weight: 13,500 lb. Important note: ■ Production rate obtained is dependent upon product characteristics, method of feeding, etc. ■ Mandatory and/or recommended safety devices are available for this equipment. The customer shall refer to the Safety Standards and Regulations Compliance and Safety sections. EA FFS PANELVIEW HMI AND PLC REPLACEMENT E.5 COM-1 O1 O REMOTE SUPPORT THROUGH VPN CONNECTION Suitable for equipment with Ethernet -compatible PLC, this option enables our support teams to remotely access the equipment on customer's request and provide off -site support services such as equipment status monitoring, diagnostics and program changes avoiding in many cases costly and time consuming travel to field locations, therefore reducing downtime impact on production. Generally, a stand-alone industrial VPN router is supplied. It only requires an access to the Internet with the same type of settings as a PC connected to the same network (IP address, subnet mask and default gateway). The VPN connection is managed independently through cloud -based servers, so there is usually no need for configuration change to the customer network making the deployment of a secure connection fast and easy. Because the SSL tunnels are initiated by the router itself, no ports need to be enabled in the customer firewall for incoming connections. Only standard ports (HTTPS 443 and/or UDP 1194) are used by the router for outbound connection to the VPN servers, keeping the customer network integrity secure. PREMIER TECH 8/20 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 Service engineer Remote site f machine UL Bamakcru.11W , hRILAT Ift rr.m.e conn.aaar.: CW"WMuw FW~ vpw own pow wa�rrww scdl�w. OhO"�'p bvb~ CQnrwetlenc Tough h—V LAN wr�nre r Free Serer Alternatively, a traditional remote access VPN (client -server type) implemented and managed by the customer IT group is also possible. The choice of the VPN client software is left at the customer discretion. The ports that need to be enabled in the customer firewall for this type of connectivity are TCP port 44818 / UDP port 2222 for Allen-Bradley EtherNet/IP protocol and HTTP port 80 / FTP port 21 for Fanuc Robotics. In both cases, an Ethernet cable is required from the customer to connect either the router or an Ethernet switch located in one of the electrical cabinets supplied by Premier Tech. E.6 OLD _ENG-112H ENGINEERING, CONTROL INTEGRATION AND SOFTWARE Included in this proposal are the engineering, control integration and software required to integrate all quoted equipment in order to create a stand-alone system. This work includes conceptual work, mechanical and electrical drawings, mechanical and hardware engineering as well as control software and programming. Also provided are a set of general arrangement drawings, installation schematics and one (1) set of English Operating and Maintenance manual (in electronic version) for all standard quoted equipment. The stand-alone system will perform as one coordinated unit with hardware and software to make basic upstream and downstream handshake functions. Unless otherwise specified, the stand-alone system always begins and ends with standard Premier Tech equipment complete with at least one (1) dry contact interlock. Technical Clarifications Upon receipt of signed sales agreement, Premier Tech will double check customer plant dimensions, formal layout and technical data relative to the project and may elect to send technical personnel on site to do so. Any remaining question or need for clarification or approval to ensure proper execution PREMIER TECH 9/20 Confidential © Premier Tech 2020 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 of the project will be forwarded to the customer shortly after. Answers and approval from customer will be required promptly so the exact scope of supply and all necessary data are fully clarified within a period not exceeding 10 % of the project duration. Delay or changes requiring additional options or new configuration which are not according to the sales agreement, may result in additional charges to the Purchaser and possible revision in the delivery. Engineering during Installation During supervision of installation, additional engineering, control integration and software may be necessary to complete the project. Realization of all technical advantages and equipment performances are dependent on actual product characteristics and behavior, customer site, customer feeding methods and condition of customer equipment. All necessary modifications to standard Premier Tech equipment and/or additional mechanisms required, due to the reasons mentioned above, are the customer's responsibility and may result in additional charges. A systems engineer will ensure that all additional engineering is accomplished professionally and efficiently. E.7 ENG-1015 PROJECT MANAGEMENT AND LAYOUT E.8 FSU-101 H FACTORY START-UP All Premier Tech series equipment is completely assembled by sub -system and tested with bags prior to shipment. All other pieces of equipment are fully assembled, powered, aligned and tested. For transportation, equipment is partially disassembled in a way to allow quick erection and commissioning on site. The Purchaser shall provide and ship, upon request, product and empty and/or filled bags in sufficient quantity to perform tests. If desired, the Purchaser may attend these tests and have a first look at his equipment before actual installation. E.9 ZSP-2000 BASIC SPARE PARTS KIT Basic spare parts kit recommended ensuring availability in case of parts' wear. This kit includes pneumatic, electrical and mechanical parts, which are subject to routine wear and tear. These parts can be installed by the Purchaser's personnel and do not require attendance by the manufacturer. We recommend this kit as a minimum set of parts the Purchaser should have on hand at his facility. Please note that this kit is intended to assist the Purchaser with routine maintenance and is not intended to anticipate all unscheduled repairs. E.10 ALLOCATION FOR FREIGHT [1 TRUCK TO HUTCHINSON, MN] The price indicated is an estimate at the time of issuing this proposal. This estimate may vary following many parameters, such as the number of trailers or containers required according to the exact final system configuration, the exact costs at the date of shipping, etc. PREMIER TECH 10/20 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 Once the project is shipped, Premier Tech reserves the right to revise the price if needed to cover all actual costs, administration fees and brokerage fees, if applicable, that are directly related to the freight, if paid by Premier Tech. Customs duties and taxes, if applicable, are not included. E.11 ALLOCATION FOR SUPERVISION OF INSTALLATION, COMMISSIONING AND TRAINING [70 HOURS ON EACH SITE] Premier Tech offers to provide technician(s) to perform the supervision of installation, commissioning and training for quoted equipment. The price indicated is an allocation at the time of issuing this proposal. Once the commissioning and training is completed, price is revised to reflect actual time and expenses. This service includes: ■ Technician(s) time (on -site and travel). ■ Travel and living expenses (flight, rental car, hotel, meals). ■ Entire work completed during one (1) visit. ■ Supervision of installation work. ■ Commissioning of a maximum of 3 bag/product sizes and/or 3 palletizing patterns. ■ Training of up to 4 operators/maintenance personnel to provide clients with training on the essential notions required to maintain and operate the equipment safely. ■ Training on equipment is given using the Operating and Maintenance manual(s). ■ Training session lasts approximately 120 minutes per group, per equipment. ■ Topics covered during training sessions are as follow: Modules overview. Equipment safety. HMI navigation. Alarms and jam management. Cleaning best practices & maintenance tips. • O&A. This service does not include: ■ Unloading and storage of equipment in an appropriate place until installation. ■ Installation personnel (riggers, millwrights, pipe fitters, electricians, etc.) estimated at 3 to 4 persons. ■ Lifting equipment, welding equipment (if necessary), scaffolding, ladders, power tools and all other tools required for the installation. ■ Additional on -site visit (for reasons beyond Premier Tech's control). ■ Equipment anchors. ■ Labor and material required to install anchors. ■ Labor and material required for electrical connections (power and signals) between the quoted items. ■ Motor local disconnects/soft starts. ■ Labor and material to connect the appropriate power (electrical power from MCC) to electrical panels and compressed air of appropriate quality to pneumatic inlets (locations to be provided by Premier Tech). PREMIER TECH 11/20 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 ■ Hydraulic oil (some equipment only - specifications to be provided by Premier Tech). ■ Any on -site sustained performance testing, equipment inspection or approvals potentially required by local, regional or national regulatory bodies. ■ Additional costs for delays occurred relatively to the Purchaser's site preparation, availability or involvement of qualified Purchaser's personnel, availability of installation tools, of plastic film, of bags or of product, power connections to the equipment, access hours to the site, Purchaser's scheduling of third party equipment, or to other similar issues outside of Premier Tech's control. ■ All special requests regarding insurance certificates, training, or additional forms required by the customer must be signified when order is placed. Additional charges may apply, and an agreement must be made between the two parties for the order to be accepted. Important notes: ■ Price/estimates may vary if changes are brought to the system configuration. ■ Due to safety concerns, it is our policy that no Premier Tech technician or employee will work in any facility alone. For that reason, another person must be in the immediate vicinity while work is being performed on the equipment. ■ Service in excess of those included above, for example tuning of additional bag sizes or palletizing patterns or additional training, shall be determined as per the schedule presented in appendix. ■ Supervision of installation, commissioning and training must be started within 60 days of on - site equipment arrival to guarantee the hourly rates in Appendix. If for any reasons, the customer delays, the rates may be subject to change. E.12 ZYO-2000 - YEAR ONE PROGRAM — CAD (3 VISITS OF 2 DAYS The YEAR ONE Support Program was designed to help address and resolve the most common issues experienced during the first year of operation of a new installation. The program consists of three visits set at critical milestone -months during this one-year time -period, each with a set task list including field service, training and parts solutions. This program comes with the following benefits: Peace of mind The YEAR ONE program was specifically designed to provide new PT equipment owners and those transitioning from manual processes to automation with assistance and guidance throughout the first year of operation of the new equipment — and to consequently remove all the guess work, fear and stress from the process. Performance The program focuses on providing you with help and training during the transition period so that you can focus on maximizing performance from the moment your equipment is installed. We ensure your equipment reaches and maintains maximum productivity, and that your staff has the necessary training to operate it and perform the required maintenance. Cost -efficiency PREMIER TECH 12/20 �ntial @ Premier Tech 2020 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 The program not only ensures that best practices and maximum productivity are attained early on during the transition period, but also helps you avoid simple mistakes and common issues, which can lead to costly breakdowns and subsequent production down time. This program includes the following: ■ Labour and basic level training during scheduled service visits of predetermined duration ■ Travel and living expenses Program visit schedule: 1 st visit — One -month post installation Your equipment is up and running, and your team members are becoming familiar with its operation and components. It is likely that your operators and maintenance personnel will experience a dip or plateau in their learning curve as they begin to know and work with the equipment. This will in turn result in a fluctuation in your production rates. The equipment will also need regular upkeep and begin to require preventive maintenance. Visit task list ■ Equipment training and education about best practices ■ Equipment tuning and optimization ■ Maintenance follow-up and training ■ Spare parts inventory review and recommendations ■ Technical support contact information review 2nd visit — Six months post installation Your equipment has now been running for a little while longer, and operations are running more smoothly. Your staff members have accustomed themselves with the new automated processes and are ready to further their skills and knowledge of the equipment. You may also experience staff turnover and have to hire new operators. You are also likely to notice that some parts are beginning to wear and need replacing, and that operational issues arise. Visit task list ■ New operator and/or additional operator training ■ Complete equipment inspection and tuning ■ Review of maintenance work done to date and preventive maintenance schedule ■ Spare parts inventory review and recommendations ■ Collection of operator feedback on operational issues, followed by development and education on resolution methods ■ Identify and address any warranty -related issues 3rd visit — Eleven months post installation Your equipment has now been running for nearly a year, and operations are becoming routine. Your staff members have accustomed themselves to the automated processes and have expanded their skills and knowledge of the equipment. You may still experience staff turnover and have to hire new operators. You may also notice some persisting operational issues that should be addressed prior to the end of your warranty period. Visit task list ■ New operator and/or additional operator training ■ Development and implementation of solutions for persisting issues PREMIER TECH 13/20 Confidential n oremierTech 2020 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 ■ Complete equipment service and inspection with operational status report prior to warranty ending ■ Preventive maintenance schedule follow-up and review, with additional training as needed ■ Spare parts inventory review and recommendations ■ Review LIFECYCLE Support Program options moving forward after warranty period ends F.1.1 SVF-2001 Recommended Safety Device - Platform for Safe and Easy Access to Volumetric Feeder This recommended additional safety device comprises ladder and catwalk enabling safe and easy access to the volumetric feeder in order to facilitate the operation and the maintenance. It is possible to access to the volumetric feeder's platform by the bagger's top section platform. The customer shall refer to the Safety Standards and Regulations Compliance and Safety sections. When all safety devices offered by Premier tech have been purchased by the customer, the equipment designed and manufactured by Premier Tech complies with the requirements of all the following standards and regulations that directly apply to packaging machines: ■ OSHA 29 CFR Part 1910 Occupational Safety & Health Standards ■ NFPA 70-2017 National Electrical Code ■ ANSI/PMMI B155.1-2016 — American National Standard — Safety Requirements for Packaging and Processing Machinery ■ ANSI/RIA R15.06-2012 Part 2 — American National Standard for Industrial Robots and Robot Systems — Safety Requirements — Industrial Robot Systems and Integration ■ ISO 12100 :2010 — Safety of Machinery — General Principles for Design — Risk Assessment and Risk Reduction ■ ISO 10218-2 :2011 — Robots and Robotic Devices — Safety Requirements for Industrial Robots — Part 2: Robot Systems and Integration ■ ISO 13849-1 :2015 — Safety of machinery - Safety -Related Parts of Control Systems — Part 1: General Principles for Design ■ ISO 13857 :2008 — Safety of Machinery — Safety Distances to Prevent Hazard Zones Being Reached by Upper and Lower Limbs ■ Occupational Health and Safety Regulations — Canadian Provinces ■ CSA Z432-16 — Safeguarding of Machinery ■ CSA Z434-14 Part 2 — Industrial Robots and Robot Systems — General Safety Requirements — Robot Systems and Integration ■ 2006/42/EC Machinery Directive (design requirements applicable to North America) PREMIER TECH 14/20 C-onric enbaI © Premier Tech 2020 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 H.1 FREIGHT Equipment is quoted point of manufacture. Freight to destination is not included. However, Premier Tech could provide the service of arranging transportation, if desired. Typical rates are competitive due to our large export volume. Freight costs will be presented to the Purchaser for approval in advance before shipping. It will include all actual costs, administration fees and brokerage fees, if applicable. Customs duties and taxes, if applicable, are not included. If the Customer chooses to arrange for freight and insurance, any associated extra costs incurred by Premier Tech will be charged to the Customer. H.2 INSTALLATION This proposal does not include any form of: H.2.1 Equipment installation ■ Unloading and storage of equipment in an appropriate place until installation. ■ Installation personnel (riggers, millwrights, pipe fitters, electricians, etc.) estimated at 3 to 4 persons. ■ Lifting equipment, welding equipment (if necessary), scaffolding, ladders, power tools and all other tools required for the installation. ■ Equipment anchors. ■ Labor and material required to install anchors. ■ Labor and material required for electrical connections (power and signals) between the quoted items. This mean; all the cables/trays between main electrical enclosure of each equipment and motors/junction boxes of bag/pallet conveyors, pallet dispenser, third party equipment or other similar quoted items are NOT INCLUDED. ■ Motor local disconnects / Soft starts. ■ Equipment anchors. ■ Labor and material required to install anchors. ■ Labor and material to connect the appropriate power (electrical power from MCC) to electrical panels and compressed air of appropriate quality to pneumatic inlets (locations to be provided by Premier Tech). H.2.2 Certificate of insurance All special requests regarding insurance certificates, training, or additional forms required by the customer must be signified when order is placed. Additional charges may apply and an agreement must be made between the two parties for the order to be accepted. PREMIER TECH 15/20 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 H.3 SITE MODIFICATION This proposal does not include any engineering, design, software or hardware to interface the Premier Tech system to existing or customer supplied computer system or network, to modify existing building, or to modify or move existing conveyors, equipment, etc. Premier Tech would be pleased to quote on specific and limited aspects when the scope of this project is detailed and fixed. HA SUPERVISION OF INSTALLATION, COMMISSIONING AND TRAINING This proposal does not include service from Premier Tech personnel for supervision of installation, start-up and training. However, this service can be provided following the rates schedule presented in appendix. Special rates are available, as indicated, for Iona duration projects. Important notes: ■ Work schedule is from Monday to Saturday included. ■ Price/estimates may vary if changes are brought to the system configuration. ■ Due to safety concerns, it is our policy that no Premier Tech technician or employee will work in any facility alone. For that reason, another person must be in the immediate vicinity while work is being performed on the equipment ■ Service in excess of those included above, for example tuning of additional bag sizes or palletizing patterns or additional training, shall be determined as per the schedule presented in appendix. ■ Supervision of installation, commissioning and training must be started within 60 days of on - site equipment arrival to guarantee the agreed hourly rates of the contract. If for any reasons, the customer delays the supervision of installation, commissioning and training, the rates may be subject to change. PREMIER TECH 16/20 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 1.1 SAFETY The customer shall at all times comply with all safety instructions associated to the equipment. Only qualified personnel with a thorough knowledge of Premier Tech' equipment and its Operating and Maintenance Manual are authorized to handle, install, operate, adjust, troubleshoot and maintain the equipment. For this reason, the customer has the responsibility to ensure that its personnel is properly trained, all Operating and Maintenance Manuals are handed over or made available to its personnel, and its personnel has read, understood and comply with all instructions, especially regarding safety. Mandatory and recommended safety devices are mainly aimed at impeding access to dangerous zones or automatically stopping equipment in case persons are detected inside dangerous zones and proper safety precautions have not been taken. These safety devices are therefore specially designed to better limit certain equipment misuses by the addition of safeguarding devices. If the customer refuses a safety device, the customer is responsible to implement alternative risk reduction measures that may be required. The customer is responsible to perform a risk assessment associated to the equipment to ensure that reasonably foreseeable hazards are identified and corresponding risks are reduced to an acceptable level. No guarantee of compliance with other standards is expressed or implied except the ones indicated in this quotation. It is the responsibility of the end user to verify compliance with specific national, state, local and other appropriate regulations before starting the equipment. All safety devices and certifications must be purchased to make the equipment eligible for safety standards and regulations compliance when risk reduction shall be performed through safeguarding devices. Any design certification, including Pre -Start health and Safety Review (PSR), remain the responsibility of the customer. As defined by ISO 13849, the Safety -Related Embedded Software (SRESW) includes any software and program related to the safety system and are not accessible for modification by the customer. If the quotation includes modifications applicable to only a portion of the customer's equipment, update of the full equipment to current applicable safety standards is not included and remains under the customer's responsibility. Particular procedures can be followed by Premier Tech's trained employees during the installation or a special task on a machine manufactured by Premier Tech. Considering that only Premier Tech's trained employees have the required competences to complete the task safely, it is strictly forbidden to imitate or repeat any task done by Premier Tech's trained employees unless this specific task fulfills all Premier Tech's safety instructions. Major injuries or death may occur. National Electrical Code (NFPA 70) or Canadian Electrical Code (C22.1) is applicable to the equipment. Based on the hazardous locations section of the applicable code, the customer has the responsibility to identify any explosion hazards related to its products and to classify the locations applicable to the equipment installation. The customer is also responsible for the equipment approval and for its installation, including the possibility to power up and use the equipment, even without official certification for hazardous (classified) locations. Furthermore, in USA or where the NFPA 70 National Electrical Code is applicable, the customer assumes the role of the authority having jurisdiction. In case of presence of explosion hazards or hazardous locations, the customer has the obligation to provide to Premier Tech all technical information required by the applicable code prior an order. The customer remains responsible to control explosion hazards and ignition sources related to its process, equipment and facility. Premier Tech shall not be held liable by the customer and its affiliated companies, their directors, officers, employees, and agents, for the prosecution of any claim, demand, action, or cause of action for damages, costs, loss of service, expenses or compensation for any and all known and unknown, foreseen and unforeseen bodily and personal injuries suffered by an employee or a third party, damage to property, and the consequences thereof, resulting from the violation of Premier Tech' safety instructions or from the customer's decision not to purchase safety devices or equipment certification. Moreover, to the fullest extent permitted by law, the customer agrees to indemnify and hold harmless Premier Tech, its affiliated companies and business units, their directors, officers, employees and agents from and against any claim, suit or action which could arise in reason of the violation of Premier Tech' safety instructions or of the customer's decision not to purchase safety devices or equipment certification. PREMIER TECH 17/20 Confidential © Premier Tech 2020 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 1.2 INSTALLATION AND COMMISSIONING RATES REGULAR RATES (USD) Weekdays and Saturday: Sunday and holidays: Over 10 hours per day: TRAVELLING RATES (USD) $150/h $245/h Above rate x 1.5 Weekdays and Saturday: $120/h Sunday and holidays: $165/h TRAVEL EXPENSES (USD) Meals: $65/day Lodging: $135/day Car rental (including fuel) $95/day Plane tickets and other travel expenses*: Cost + 10% * Example of other travel expenses: Taxi, train, parking fees, tolls, etc. Certificate of insurance All special requests regarding insurance certificates, training, or additional forms required by the customer must be signified when order is placed. Additional charges may apply and an agreement must be made between the two parties for the order to be accepted. PREMIER TECH 18/20 Confidential © Premier Tech 2020 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 1.3 TERMS AND CONDITIONS Article 1 Entire agreement Only this Sales contract and/or Premier Tech's acceptation of the Client's purchase order shall materialize the Agreement between the parties in relation with the purchase of equipment, machinery, labor costs, parts or other items (hereinafter called "Material") by the Client from Premier Tech. The terms and conditions herein shall hold precedence over any inconsistent document or agreement and shall bind the parties, unless otherwise agreed upon by writing and duly signed by them. Moreover, and subject to their consistency with the terms and conditions herein, the quotation and any other document preceding to the Agreement shall bind the parties and complete the Agreement provided that the parties have accepted and agreed said documents and their content. Article 2 Payment terms and conditions The payment price of the Material shall be executed in accordance with the expiry dates appearing on the Contract's front page or Premier Tech's acceptation of the Client's purchase order. Upon expiration of such dates, any amount due or unpaid shall bear interest at twenty-four percent (24%) per annum or two percent (2%) per month. Should the Client fail to execute payment within the fifteen (15) days following the payment date, the Client shall be deemed to be in default and therefore, Premier Tech shall be entitled to claim any amount due, including any amounts to fall due. Premier Tech shall also, at its sole discretion, suspend the execution of any work, duties or obligation related to the Material. Article 3 Transport and delivery Premier Tech shall deliver the Material at the contemplated date agreed by the parties. Nevertheless, Premier Tech will not be responsible for any delay in delivery if such delay is attributable to an event out of the control of Premier Tech, force majeure or imputable to the Client. Force majeure shall be construed as any cause beyond the control of the Parties hereto and that said Parties could neither foresee nor protect themselves against, and shall unreservedly include any fortuitous event, partial or total work stoppage, lock out, strike, fire, riot, intervention by civil or service authorities, acquiescence in any by-laws, rules and regulations or in any orders and ordinances issued by government authorities and in any acts of war, declared or not. In such event, and unless otherwise specified, delivery will be postponed accordingly and shall not affect the enforceability nor the terms of the Contract. Shipments shall be F.O.B. Riviere-du-Loup (according to Foreign Trade Definition of 1941), unless otherwise specified, and the Client shall assume all taxes and custom fees payable, transportation, insurance and packaging charges. The Client is responsible for the risks of losses and/or damages during transportation as of the time any expeditor or carrier may take possession of the Material. Article 4 Retention of title and confidentiality Until full payment of the purchase price and transfer in favor of the Client of its property title, Material shall remain Premier Tech's property, and the Client undertakes not to sell, transform or alter the Material or allow that any lien or security be created on the Material without the written consent of Premier Tech. The Client shall keep confidential and not disclose to any third party without Premier Tech's written consent, any information provided by Premier Tech as a result of this contract, including but not limited to: contractual documents, quotation, drawings, data, technical, strategic or commercial information. Article 5 Warranty Premier Tech warrants that the Material is constructed and assembled in accordance with Premier Tech's recognized standards, methods, as well as Client's specifications as more fully described in the quotation and this contract. Premier Tech warrants that the Material shall be free from defects for a period of one (1) year commencing at the advent of the earliest of: two (2) months following the date of shipping by Premier Tech of the Material or the date of Material's start up. During this period, Premier Tech shall provide, free of charge, a replacement part for any defective part, provided that the Client returns the defective part to Premier Tech. Premier Tech does not warrant: a) items consumed by the Material (grease, silicon, Teflon, etc.). b) items or parts subject to normal wearing. c) defects due to abuse, improper installation, faulty use or abnormal conditions of temperature, humidity, storage, dirt, corrosion, etc. If, during the warranty period, a Client's employee or a third party other than Premier Tech's authorized representative modifies, repairs or transforms the Material, without Premier Tech's written consent, the warranty shall cease to apply upon knowledge by Premier Tech of such prohibited handling on the Material, and therefore Premier Tech shall be authorized not to accept any warranty claim that would otherwise have been covered in virtue of the warranty. In such case, the Client shall assume all costs for the Material repairs. At the end of the warranty period, Premier Tech shall provide after -sales services at the Client's request and in accordance with Premier Tech's current and standard fees and rates. No additional warranty, express or implied, hence excluding any direct or indirect consequential damages (not limited to but including loss of profit and Client's liability to its customers or to third parties, etc.) concerning the design, sale or use of the Material and/or services provided by Premier Tech is hereby granted. Premier Tech's liability under its warranty obligation shall in no case exceed the cost of the Material. PREMIER TECH 19/20 Confidential © Premier Tech 2020 CUSTOMER: CITY OF HUTCHINSON (CREEKSIDE SOILS) DATE:12/17/2020 NO.: QT-IEGA-LEHS-201129-0 REVISION:1 Article 6 Client's responsibility It is the Client's responsibility to use and operate the Material in a secure and safe manner and in accordance with the safety rules, advices and recommendations contained in the operation and maintenance manual attached with the Material; the Client acknowledges that it has received such advices and recommendations, notably, at the time the Material was put into service. The Client further acknowledges that in accordance with quality and safety standards and regulations that may govern Premier Tech, it has been advised of the potential risks with respect to the operation and use of the Material and provided by Premier Tech with useful information in order to minimize and prevent injuries and accidents. Therefore, the Client agrees to indemnify and hold Premier Tech harmless from and against all claims, actions, demands and damages arising out of the faulty or non -conforming use of the Material by any person to whom the Client may have permitted the access and use of such "Material". Each party undertakes to maintain reasonably sufficient insurance policies to cover for any potential claim, action, demand or damage arising out of any obligation that it may have towards the other party. The Client however acknowledges that Premier Tech's insurance policies shall not designate the Client as an additional insured and shall not include any waiver of subrogation in favor of the Client, expressly or tacitly, by endorsement or otherwise. Article 7 Reproduction The Client acknowledges that Premier Tech has invested extensive time and money in the development of the machinery and equipment provided under this Agreement. The Client undertakes to make no drawing of the machinery and equipment or any part thereof and not to allow third parties to do so, and shall neither reproduce, reverse engineer or otherwise duplicate, or engage any other person or entity to reproduce, reverse engineer or duplicate the machinery and equipment nor be accessory, either active or passive, to any such effort to reproduce, reverse engineer or duplicate. Accordingly, the Client acknowledges that in the event of a breach of said obligations, it will be subjected to injunctive relieves and action for damages seeking appropriate remedies to such violations. Article 8 Cancellation and defaults If the Client is in default under the contract for any reason whatsoever and if such default is not remedied within ten (10) days following the receipt of a notice to this extent, Premier Tech may at its sole discretion, cancel the contract or refuse to honor its correlative obligations. Consequently, Premier Tech will be entitled to and shall be compensated by the Client with a minimum of thirty percent (30%) up to a maximum of a hundred percent (100%) of the purchase price, according to the level or percentage of completion of the Material at the time of cancellation. Premier Tech shall keep any amounts paid by the Client at the time of such default and shall reimburse the Client, interests and charges free, any sum which Premier Tech is not entitled to under this section. Article 9 Enforcement of the agreement during pandemic period The parties are contracting in an uncertain and fast -changing environment with the current Covid-19 pandemic. The client acknowledges that under these conditions, Premier Tech is operating in an unpredictable external environment and that despite best efforts, the integral performance of its obligations may be affected. Accordingly, the client acknowledges that it will not enforce any provisions that would otherwise expose Premier Tech to penalties, risk of termination, cancellation or any other type of sanction as a consequence of any default or delay incurred, as long as the events related to the Covid-19 pandemic have significant effects on the ability of Premier Tech to manufacture the products or perform the services contemplated by this agreement. Premier Tech undertakes to inform the client promptly upon the occurrence of any new event related to the current circumstances that is likely to impact the then agreed dates/milestones of delivery of any products or the performance of any services so that the parties can reschedule such deadlines in good faith. Article 10 Governing law This contract shall in all respects be treated and construed in conformity with the laws of the Province of Quebec, Canada. The parties hereby agree that all actions, claims or demands shall be brought in the judicial district of Kamouraska, Province of Quebec, Canada, where they hereby elect domicile. Client's initials: Date: Publication date: 2020-05-11 PREMIER TECH 20/20 Confidential © Premier Tech 2020 HUTCHINSON CITY COUNCIL <<tyof� "► i Request for Board Action Agenda Item: December 2020 Preliminary Financial Statements & Local Sales Tax Update Department: Finance LICENSE SECTION Meeting Date: 3/9/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are preliminary 2020 financial statements for the general and enterprise funds. Also attached is my narrative regarding the financial results of each fund. The last page of this report provides an update on the historical local sales tax and excise tax collected within the Water and Wastewater funds. As a reminder, these funds are entirely dedicated to paying annual debt service. If not for this revenue source, both funds would have a significant cash deficit each year, most likely requiring user rate increases. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 2020 Preliminary Financial Results GENERAL FUND SUMMARY The preliminary 2020 financial statement for the General fund currently reflects a net surplus of $495,315. These results are preliminary and subject to change as we finalize the 2020 financial audit. Actual Budget Variance % Var Total Revenues $12,899,946 $13,452,599 $ (552,653) -4.1% Total Expenses $12,404,632 $13,452,599 $(1,047,967) -7.8% Net Revenue $ 495,315 $ 0 $ 495,315 Total revenues were less than budgeted expectations by $552,653 while total expenses were lower than budget by $1,047,967, leading to a surplus of $495,315. The COVID-19 pandemic resulted in an abnormal year for operations in several areas of the General fund but mostly impacting the Park & Recreational departments. Revenues were significantly lower due to cancelled or shortened recreational programs. In response, expenditure cuts were made to help mitigate the revenue loss. I will explain those impact areas within the Expenditure section of this document. The CARES Act funding we received from the state had a positive impact on our budget. We were able to fund a significant amount of employee leave pay related to the pandemic. It also funded the majority of our efforts to provide safe and clean work environments for city employees and the public. FUND BALANCE Despite the pandemic, it was a good year for the General fund operations. The 2020 fund balance is estimated at 59.1% of the 2021 budgeted expenditures, up from 56.7% last year. We continue to maintain a healthy fund balance in comparison to the State Auditor's recommendation of at least 35% to 50%, affording the city the flexibility to address emergency issues or to fund other one-time needs. REVENTTES Total revenues were $552,653 lower than budgeted expectations. The following is a summary of the key activity within each revenue category. Taxes ($3,847less than budget) The pandemic did not have an adverse impact on the collection of property tax revenue for 2020. The collection rate of 99.6% is in line with the collection rate over the past several years. An extended economic downturn due to the pandemic could adversely impact the 2021 tax revenue collection. Other Taxes ($25,664 less than budget) This category includes the collection of Lodging Taxes ($23,340 under budget) and Cable TV Franchise Fees ($2,323 under budget). The lodging taxes are down 21% from 2019 due to the pandemic. For lodging taxes collected, 95% is remitted to the Hutchinson Convention & Visitors Bureau to fund its operations. While our lodging tax revenue fell below budgeted expectations, the corresponding expense (the 95% to HCVB) fell below budget as well, resulting in a minimal impact to the General fund's bottom line. For the cable TV franchise fees, 50% is remitted to HCVN to help fund the public television network. Payments to HCVB and HCVN are reflected as a Miscellaneous Expense within the general fund. Licenses & Permits ($123,939 greater than budget) The largest driver in this category was Building Permits, which exceeded the budget by $121,282. The City issued 1,254 permits in 2020 based on total value of $41,432,872. Intergovernmental Revenue ($26, 620 greater than budget) We received additional Federal CARES Act monies for the airport totaling $23,629. Charges for Services ($776,247 less than budget) Budgeted revenue of $310,000 was lost due to the closure of the Waterpark for the entire summer. The majority of expenditures were also avoided, resulting in a net loss of $37,346 for the Waterpark. For comparison purposes, the Waterpark had a 2019 net loss of $41,627 in a year with full operations. Other areas with lower revenues due to the pandemic include Recreational Activity Fees ($108,053), Civic Arena Fees ($55,874), Event Center Rentals ($69,475), Concessions ($37,367), Motor Vehicle Fees ($58,710) and School Police Liaison Charges ($22,215). Miscellaneous Revenues ($112,38 7 greater than budget) Low interest rates have created a 2020 "paper" gain on our investments of approximately $65,000. This is purely a book entry required for our audit and it does not affect the City's cash balance since we hold our investments to maturity. We do not budget for this activity since it is not a revenue source that can be used to fund operating expenditures. Transfers -In (Actual equals budget) All transfers were received as expected. Fines & Forfeitures ($9,842 less than budget) This category consists of the City's portion of court fines received from the State. Revenues are down as courts were closed due to the pandemic for a portion of the year. EXPENDITURES Total expenditures were less than the budget by $1,047,967. The following is a summary of the key activity within each expenditure category. Wages & Benefits ($625,750 less than budget) The waterpark being closed for the summer resulted in a budgetary savings of $215,855 for wages and benefits. The City saved another $131,749 related to seasonal employees that were not hired in other departments because of the pandemic. CARES Act monies received by the City funded employee pay in the amount of $144,959. This included leaves of absence due to the pandemic and the governor's shelter in place order. Supplies ($161,473 less than budget) Expenses contributing to the budget surplus in this category include Operating Supplies ($75,220), Fuel ($33,292) and Concessions Supplies ($51,308). The majority of these budgetary savings are due to the pandemic. Services & Charges ($212,822 less than budget) Several factors contributed to the budget surplus. Expenses that were less than budget include Professional Services ($62,474), Travel & Conferences ($44,965), Utilities ($72,707) Automotive Repair & Maintenance ($26,268) and Contracted Janitorial ($17,343). The pandemic had an impact on most of these expense reductions. Areas that exceeded the budget include Software & Licensing ($15,006) and Insurance Deductible ($32,204). Miscellaneous Expenses ($54,380 less than budget) Expenses that were less than budget include Dues and Subscriptions ($4,638), Lodging Tax Reimb ($22,173), Donations to Civic Organizations ($9,500) and Miscellaneous Expense ($12,617). Transfers -Out (Actual equals Budget) Transfers -out consists of the City's annual funding share of the HATS facility ($101,970). The facility is funded by the State, County and City, at approximately 33% shares each. Capital Outlay ($6,458 greater than budget) This capital outlay is the council approved speed trailer purchased by the Police department. ENTERPRISE FUNDS The 2020 financial statements for enterprise funds are substantially complete but have some necessary work as we prepare for the audit. Accounting for our fixed asset activity is a major function prior to the audit fieldwork in April. In accounting for fixed assets, we move all capital expenditures incurred in the year from the P&L expense to the Balance Sheet asset accounts. We also calculate depreciation expense for the year. These preliminary financials include estimates for the Depreciation expense mainly for budgetary comparison purposes. We also will move the debt service principal payments from the P&L to the Balance Sheet. While those entries have yet to be made, the preliminary financials should give council a good understanding of how the various funds performed in comparison to the budget since we do budget for those Balance Sheet items on our P&L (Capital and Debt). LIQUOR FUND Total revenues for 2020 exceeded the budget by $1,193,781 while expenditures exceeded the budget by $991,864. The fund had a positive net revenue of $99,630, which beat the budget by $201,918. The liquor store had an incredible sales year due to the pandemic, with total sales up 20.4% over 2019. The customer count increased 3.5% and the average sale per customer increased 16.3%. Customers simply purchased more per visit than in a non -pandemic year. The gross margin of 23.7% was below the budgeted margin of 25.3%, and a drop from last year's margin of 24.4%. Gross margin looks only at sales revenue and cost of goods, while net profit margin looks at total profit in relation to total expenses before transfers -out. The 2020 net profit margin is estimated at 10.5%, which is up slightly from 2019's margin of 9.9%. The net margin increase is due to increased sales with operating expenses (other than cost of goods) staying somewhat flat. The labor to sales ratio was 9.2%, down from 10.3% in 2019. This tells us that staff handled the increased sales activity without adding additional staff, deserving a big "thank you" for their hard work. After transferring $500,000 to the general fund, the Liquor fund ended the year with a positive cash balance of $408,998, up from a negative cash balance of $24,667 last year. This surplus will provide the Liquor fund with the necessary funds for future capital improvements. The Services and Charges expense category was over budget by $31,445 due to higher than expected credit card fees ($40,536), resulting from the increased sales volume. The debt service for 2020 represents the final year of a 15-year repayment to the Water and Wastewater funds, related to the financing of the 2005 expansion to the liquor store. REFUSE FUND Total revenues for 2020 exceeded budgeted expectations by $19,362 while expenditures were under budget by $150,381. The fund ended the year with positive net revenue of $3,675, which beat the budgeted negative net revenue of $(166,069). The difference is due to $140,562 of budgeted Capital Expenditures that did not occur in the year. The expense for the refuse hauling contract with West Central totaled $542,073, or $1,927 under budget. The hauler's fees are adjusted each April and October based on any increase in the CPI - Midwest Region. The original five-year contract expired September 30, 2020 and we are in the process of extending the contract for another five years. The landfill disposal expense totaled $160,581. This is unfavorable when compared to the budget of $155,000, with residential and source -separated disposal each being slightly over budget. The pandemic may be a factor in the increased tonnage disposed at the landfill. A breakdown of the disposed tonnage and cost is as follows: 2020 Actual 2020 Budget 2019 Actual Residential tons 2,385 2,326 2,251 Source Separate tons 237 200 246 Total tons 2,622 2,526 2,497 Residential cost $146,317 $142,700 $135,441 Source Separate cost $ 14,264 $ 12,300 $ 14,707 Total cost $160,581 $155,000 $150,149 The Refuse fund ended the year with a cash balance of $1,785,643, which is up $149,717 from 2019. This is after the $55,000 annual transfer to the Tree Disease Mitigation fund. The fund is very healthy with no customer rate increases since 2008 and no increases anticipated in the foreseeable future. COMPOST FUND Total revenues exceeded expectations by $715,381 and expenditures were over budget by $251,085. The fund ended 2020 with a negative net revenue of $(241,936), which was favorable by $464,295 when compared to the budgeted negative net revenue of $(706,231). Bagged sales revenue exceeded the budget by $488,107 and increased $600,599 from 2019. The increase is attributed to the early spring weather in addition to people desiring to make home improvements during the pandemic. Bulk sales exceeded the budget by $89,709 due to increased demand for bitcon Expenditures exceeded the budget due to the higher Cost of Sales, which was necessary to support the increased sales levels. The gross margin of 33.5% is slightly less than the budgeted margin of 34.8%, and is a slight increase from the 2019 margin of 32.2%. Gross margin looks only at sales revenue and costs of goods, while net profit margin looks at total profit in relation to total expenses before transfers -out. The 2020 net profit margin is estimated at 15.6%, which is up from 2019's margin of 10.2%. The significant increase in sales while holding operating costs flat contributed to the increase in net profit margin. The Compost fund ended the year with a cash balance of $2,545,957, which is down $5,995 from 2019. This is after the $110,000 annual transfer to the General fund and the $330,376 purchase of a new compost screener. WATER FUND Total revenues for 2020 surpassed the budget by $224,570 while expenditures were $388,879 higher than budget. The 2020 negative net revenue of $(1,648,083) is unfavorable by $(164,309) when compared to the budgeted negative net revenue of $(1,483,774). The unfavorable variance is due to higher than planned capital expenditures related to the Main Street reconstruction project. The positive revenue results were due to higher than expected water connection charges ($79,995) and local sales taxes ($48,989). Water consumption was higher than budget for Residential (10.7%) and Industrial (20.5%) while Commercial consumption was 17.6% below budget. The increase for Residential can be attributed to a dry summer and the need for lawn irrigation. The pandemic may have contributed to the higher usage as people were home more than usual. The opposite was true for Commercial as the pandemic had a negative effect by closing businesses. Industrial consumption saw a significant increase as MNSY used city water rather than its well water to cool its fermenters for a three-month period during the year. Transfers -Out exceeded the budget by $203,442. We budget for the $60,000 transfer to the General fund, but in reality, we also transfer funds to the annual construction fund to pay for the Water fund's share of installed water infrastructure during the roadway improvement projects. Capital Outlay exceeded the budget by $227,998 due to the Main Street project being $201,594 higher than expected. Capital expenditures were $431,440 over budget when combining Transfers -Out and Capital Outlay. The Water fund ended the year with a cash balance of $3,179,493, which is down $474,943 from 2019. The decrease is due to the $906,594 contribution to the Main Street reconstruction project. This payment addressed the water infrastructure installed, and is approximately double our normal annual capital expenditure budget. Despite the high level of capital expenditures, the fund is healthy with no rate increases since 2011. Annual local sales tax is definitely helping to maintain a healthy cash balance and keep user rates stable. The local tax is devoted to paying the debt service, covering approximately 53% of the 2020 debt payments. WASTEWATER FUND Total revenues for 2020 surpassed the budget by $115,577 while expenditures were $179,658 lower than budget. While 2020 ended with a negative net revenue of $(982,832) this was favorable by $295,235 when compared to the budgeted negative net revenue of $(1,278,067). The positive revenue results were due to higher than expected wastewater connection charges ($68,561), local sales taxes ($48,989) and industrial surcharges ($45,761). Wastewater consumption was below budget for Residential (0.1 %) and Industrial (6.7%) while Commercial consumption was 0.5% higher than budget. The Residential and Commercial wastewater flow does not necessarily fall in line with water consumption due to the city's policy of January/February averaging for the monthly wastewater fees. Dry summers with heavy irrigation also contribute to the discrepancy between water consumption and wastewater flow. The Wastewater fund ended the year with a cash balance of $7,022,531, which is up $86,400 from 2019. The fund is healthy with no rate increases since 2011, and is in good position to complete major capital improvements over the next few years. Annual local sales tax is definitely helping to maintain a healthy cash balance and keep user rates stable. The local tax is devoted to paying the debt service, covering approximately 56% of the 2020 debt payments. STORM WATER FUND Total revenues for 2020 ended higher than budgeted expectations by $7,118 while expenditures were $107,678 higher than budget. The 2020 negative net revenue of $(506,838) is unfavorable by $(100,560) when compared to the budgeted negative net revenue of $(406,278). The positive revenue results were due to higher than expected storm water sales ($2,560). The rates for storm water customers increased 3% in 2020. Transfers -Out was $521,195 higher than budget due to the Linden Park area storm water project. We budget for roadway project costs in the Capital Outlay line item, but in reality, it is reflected as a Transfer -out to the Construction Fund. We budgeted $436,328 for capital expenditures, so when combining with the Transfers -Out, we were only $84,867 over budget with our capital expenditures for 2020. The Storm Water fund ended the year with an operating cash balance of $1,005,430, which is up $57,368 from 2019. The fund also has a restricted cash balance of $182,150, which is bond proceeds for the Linden Park retention pond project. The fund is healthy with annual rate increases occurring since 2012. Z 0 Z V O rO N r_ O N V M L y `O W Fm Ow aU W W wo W F- a Z Z LU a.0 W R W oa Z Q W M Z W W w Q W N m N 0 to W V- 0 O Q N m J to CaN N Q W N m N 0 w J WU m J J �a a 00 O w O Q N m J U a O N O N w w m W U w p 00 O C) M OD O LC) d) LC1 ti O t` ti O V , O W N O m'IT O M LO O O CC r- O Ltd O O O O Ltd Ltd O r- 0 O O N O O LC) -I O' N LO V 00 O r- r- O N - - r- M - O LO M 'IT LO W M IT LO - N N M O O - Ltd CC LO O O O CC M N- N O M Cfl O - - - N ' lq O C) N O C) P. P. O N O 'IT CC O CC LO - N N C) CC C) Ltd N CR O 7 M N LO O N , m D) M O r- O OD r- a O r- i � N 'IT co m N 'IT O ...�7 M Cfl O Cfl N M tb ' M Ltd M CC CC N C) N N N I- C) O O M LO O- O D) O V Cl) L[) Lf) I O ' C7 m w C7 C7 LO Co m I,- O O M m 'IT CC LO N M M r- r- N CC LO - N N M CC M M O� N O CDMMMMMMM O M M M M M r- m N r- 'IT rl- CC Ltd CC r- - Ltd - Ltd O �7 N N LO r- O M CC LO - N N ,t— 000CDrnO O LO M M LO r- 'IT' N lq N C) Ltd CC m r- N N O N CC LO - N 7 Cfl M O O N O O O N O U O m m m m O r r — c m M O N O O C to - r- 00 LO r- C ti O LC) N O O C IV CC O LO O - C N CC I- Lt) N O c T- 00 00 00 CC t") T- CO N in C) C) M O O CC co - N M T [I- CC ti N - - 00 O L[ 6P. Coco —r O O CC r- r- O c m r- 00 LO LO V T- CO N to N N 7 CC O in M N - O to m 00 C) C) O m O M N O in LO r- N 00 to � tb M ' N LO N IT in N CC - LO in CC - N to N O r- O O to 00 LO - LO O N N 00 C) r- Ltd in Co Ltd rl- 'IT O IV - 00 CC CC M D) N to N r- LO O O C( IV Mr- m C:) L[ t71 - Cfl - O d to N CC O M Ltd CC to M C) CC O O co LO CD T LO N T- CO N IV rnO—r- O 00 00 N ti to I` CC 'IT M ' Ili N - CT rn m Ltd r- CC r- T- O N N 1- U) w w c m z z a, 0 z LLI 'C a m c w U) m w X :3 w y E tom° Z(D >> W W w LL � C N N NQJ 1 QC cow N r_ co J W O C `t~DUNCO 0 0co0W ~ N CO0 U 06 z OO C.6 y � coUC X C a UCGi Zmt w tUCU � �0iD sC)2HIi0 U)(/) 0 O Z V O O N _ O N V M o � 4-W Fm OW a c) W W wo W (D LW i 0 Z Z W a_O wR W oa Z Q W M Z W W w Q W N m N 0 a, w V- 0 oQ N �M W N Q W N m N 0 w J WU m �a aJ >a a 00 O w N 0 O Q N �M W J a r U a 0 N O N w W m W U w p N a) M O O II- 0 0 m CO I1- M w O V O N M M co V M co a) N 7 N a) II- Cn T N M O O O M N- M M V OD OD V O N QO N- M h OD M- CO N N N (O I- Oo O I-- a) O O a) a) a) a) a) a) V a) a) a) O a) a) a) O O a) a) O O a) OO 0 0 0 0 Cl) M cM O N I- M N M V M O O N O V M V (O N N M I- N O O O a) O N M N V O V N Cn V CO I- O Cn O OD Cn O Cn O O V- N (O (O (O V LO (O V Cn I- O O M (O O O ti- M M M I- M N N M (O M I- N- M (O M M M- N V M (O (O I- ti Cn In O -7 OO -7 O (n OO V M M N O rl OO O rl (n O O Cn O ti (M I� cM 00 (n O O -Ri Cn - 1- (O (O O M CO I` M N M V I- V (O V M Cn N M (O N N M M N M N V Cl) N M- M V M M M V I,- N N Cl) CA N N N Cl) O M r) 1-: M r O M V- O N N ti M M M- M V I- M M I- N (O M- M (n U') M M O M I- CO I- OO O Il- ti N m O O m a) w m N N ti N M M ti V O I- - ti (O M M I- M ti ti 0 M I- M M M- M (O V 1- - ti ti ti (O N O I,- M O O M M M- M N I,- M O (O M V O N V OO -7 (n N OO a) O N Il O N O (n -7 0 0 OO ti - CM rl I` O O Q) (M (M r V N N (O (O (O O M N M V O LO N I- - (O M M (O O M V N - - M N O M V Cl) N M- M V M M M V (O N N Cl) a) N N N Cl) -- a) M Cl) N T Cn O OD (O V - N OD V C) OD Cn OD O N Cn O N (O a) O M V OD I'- CO N O N N 00 V V Cl) O O O Cn Cn Cn CO Cn O 00 00 N N - OD (14 - a) (O N V M M O Il- Cn a) N Il_ a) Cn a) O O a) a) a) a) a) a) O OD a) a) O O a) I,- (n ti 00 ti OD (n a) - O M O O M M 0o N M N (n - Cn V Cn (O M I- Cn LO M r` (O Cn N (O M O V LO V1� ti N- I- V V N- CO Cl) Cn a) N (O a) - O V (O M 0o M M ti O N (O M N M N- CO M M W N (O ti Cn O ` ' O t` Cn a) (O oc - N M - CO N N c OO M (O O 0 - - (O V N CO O I,- M V (O ti 1- N v (O M M M M 't (n M M - V V M CO I` I- N N Cl) N N I,- Cl) (O V- V M d T V M O M N N N N V N 0 0 0 M O M I- M (O M M (O M N M O V Oo M M V O Cc} N- M M (O - V M M O LO ti O m w a) Il- V V N N (O (O w ti a) O M I� ti M Cl! O N M M O r, N N V (n M (n V V (n Cl! I- r- � N oc O (A N M ti- (O ti- O M M N N O M I- M V M N V I- (n M O N N N V (O N In M - M (O (O - (O O ti V M (O O M (O ti m a) 1� w V (O M N m M N (O O V Cl) N M- (O - M M M M V Cn N N Cl) a) N N N M - - M V rS cl T (n O M M M V I- - CO M M V M M I- M N V N M I- M M M O O (O V- (O 1- N M CO I- - ti 0o M ti M I,- - ti M M M M M M O O M V M- M V M V LO M- M O O V oc 00 O V ti C'') cM a) M a) O V a) M a) N CO - V m O m (O - ti U. N O N I- (O 1- (O V N O (O ti N a) V (O (O V OD V ti a) OD I- ti (O M M M M V V M N M CO (O M M I- I- M - - Cn M M M (O M V M V I- N- O M V M O V Cl) N N- M V M M N V M N N OD - N N - M V M N T V V O 00 - - - Cn (O O M ti O I` h O ti O M M- O �C O CO 00 I,- V CO V (O Cn OD V V O 00 Cn I- O- N CO I,- - N O O O OVO N N O (O ' M M - - O M N ' V I� N OO V N Cn M I� O N d7 Cn M OO a) OO N V Ld r) C7 r) a) Ld V Oo rl Ld Ld a) Oo r) Oo ri r) - rl Co -7 ti r) V vi C (n V V V - Cn N 00 V Cl) (O Cl) Cl) - V N Cl) W T w o a� co c �_ n c Z m c w w c a} m o CL :C 3 o E �) CO Q a) m w o U co E m CL c m Q T n cC .� CO E E c m o m m m m C) ) Cp CL E a, Q (D C co C O U .0 L O 0� fn U 0 CO C _ m N C y N 0ZS E C N m C O "' _ C U Q N °�$ N 0 U N 0 U N m (p L O U i C m m N 4, .r m V, m L m y Q U 0 O Q .r c m m Q m .� m .m �_ m m m oco _O ° _� �, �, a) m Q co m a� c o (n am'i m '- o O E m o m m m m m>> m c 2 U w F 2 Q � a S U a= w cn ii a w (n a� cn U a of w W J� 0 0 0 0 Z 2 H 2 O O N _ O N V M o � 4-w a. U wo W 0 Z Z LU a.0_ W R oa Q W Z W W w � N � 0 N NC) C T M 0 O C O C W r- r (n 0 LO CD p M N p CD m J 0) H CaN H N p W N m N 0 Cl) J a a 0 N O N CD cy Cl) c aS r CD Cl) v C, 00 a C � c rn a LO c M � (n r rn a L(z c p CD r CD CC7 Cl) CC Cl) c u--z O v CO O O M N co co CD 'IT O m O O O M O r 0 0 0 O T r r r r O O H O LC) O O O O M O — M L[) I- LC) 0 0 0 IT O I- O O co M O O Lp N i O r-CO L(") (4 L() O L() N CO M co co N N LO[) r CO w v I O I,- M-'T co OD O OD M U, I O O N CO r O 0 M M N LO M— I- O N O CO C4 M I N M wi O CA C4 O CA N I, M Co co N N LCO O CO w 'IT II"1 r C4 V r� O O O ti oTo NOINCCOOCD orn T r r r r r i r O M I- Lp 0 O I- I Oo M� r'IT M O M r` orn�v_o o �t m CO M L') L') T v � O O O O O O O O O CO O — 0 0 LC) O O O O N O I- co C4 O I- O O L(") N i CD — M N r- (4 O LC) N CO Co I N N U') CD r CO CN w V Ir- CD I coo V� wm O� O O m r� � L(") � M (C O ' LC) � i O O�� O LC) O N� co v O - rI- O co N co co I- N U') I,- L[) O O"T M N r O O N IV M co co O O O O O Cn o0 O LC) M O ' LC) � Iq M N r M O OCD NO co O LP) I rQ rn O I rz U) w w (n � = U w W U O W :3 w w U)(1)a w i Lti coWX J w H cmUoLL (1) �� cc (1) cp @ CO c o Z OH z06 L o ) 06 U U 1O �oO •0 cm -12 Fu _pay m U)ccooa.Zy_�aa� CU Jin2 U�cncn��Uoo N CV �o C4 M C4 (A C? � ccN N r M N r O N c.i L m C) •� N '0 O r CO I- P r O CD M (o C N U a 7 to O C (O COC4 � r 000 N O C N N N r CD co o (o LF Co .. . � m m G O O N m Co M co N N O OO C4 O I- O O r- M LO N N_ M — U 0 Co O C4 M r (4 COO N CO C4 r co U') N C:f +� O N CO M r Co 7 0 0 CT U t 0-Co � U N O o U .. L(; C � M a N N N C N � m °�\. — U co U M CO CO CN {Lo M C CV N N CDN C Ch � 70 °iS tM N E U r .Z a�i E oo(u U) U L M ti cc) r- r- C)\ \ \ r- V M S (li L C > CON N r M� r C'7 O N Co V C:)O •• O O N N LO M co r- CY) O E� LO N r o -CCo L �0) O M N LO N ?� U N N M CD N L Co co O N 'C O LO LO LO w CID m CD o 0 o a 'O C O O W)co CA N N r.� LO C4 C) O C7 L co U,. U O C14 C:)r_CD LO O M r� w LC) LO r N r O a) Co O CO r- r r CO N U> N N N M r ti r >, O` s o U C � O O (ri U O ` Co > _0 U N fA U o O co � d c � m E� '3 ro ccy N O U U N co Uo c@o O O E U O a > J m> O 7 a O @` C NL` -CC:)U m U a)O L H N .0 L @ U L C J O m Co O (D "- > a O c Z Q W N m N 0 �a 0 °' U N a Z ■■ U Q N o m N � � o O N Q N J W V M CO V J Q w 4° a m Fm av W W LU 0 O O Q LU N m 0 Z LU Z Cl) Q a0 W W as a� Q o m W N M W U Z w W Q 1f i N O Cfl 'IT Cn 01 C) "T LO N M O- O CO CO L[) L(i OD CO O O CO Li) O OD c O- O- O O O O LO N N O C N r - - r- - c 0 0 0 0 0 o w C) C) CD CD CD CD r 0 0 0 0 0 O O LO LO 0 0 0 0 C` C7 Liz C7 C7 L(") O a) O O C7 C7 C7 C7 U Cj Cl) LO M 0) O r` N LO Cj Cj Cj u O H (D LC) Cfl - M N- CO O O a � Lo (D LO - LO Cl) O LO N O O in M N M r- O O O Cc M A N Lo Lo Re M O- r- LO LO O 0 0) V O O- M LO N I- N r- M CO 0 L[) a0 L[) N .4i v O Cfl a0 N N a0 M CO LO LO N - LO LO M CO r c r- Cfl r M LO - LO V' M O U 1- M c CA Cfl Cfl v� OV: O M r Ln O Q LO LO CO N Cfl rl_ v a) m Cj m r` Cj r O O Cfl O m O O O M N O O N CA M O O O CO N'IT CA N O c C)r-00-- r- C)rnrn'IT vrn a O-rnrnM IA ML[)o)0d 0) ' a L[) Lci a0 CO C4 cf N - Li) M P. c O 00 'IT N N M- O N r 0 0 0 0 0 O CO 1- 0 0 0 CO O u O O O O O O LO M m O O r- O u O L[) O O O Iq O M O O- O O O IT[,- CO r- V N O O LO O O O u O E M LO Cfl 00 H M O- CO M O a U) r-- T- L[) - 00 N m O 00 N O O 0) V' - N"T O O r- 00 - 00 r- LO N 'IT LO d' rl- O Cc O Cfl cl O CO O M� C'M O O c LO O LO N IT a) O O O M 00 O U 00 N 00 co 'IT O - �T CO LO O U 00 co r- v LO - LO N O 1- M 1 c M M CO O 00 V- 0) M O O N O P r- O M 00 Cfl O (fl � 00 O d' C)N O N O M O L[) O-N- v' O O NM Mm LO OO M le LO CND! 0000 Cfl O r m N ]MU� O N O N 0 o c \ \ \ \o O O N N � m N r-- CO o � CO M 1 '" r 1 1 M - 'IT 00 'IT CO CO I- co co M E N O O Cfl 01 N- N W O rl- U') I- L[) N O "T CO N co I- O M N r V V � - N M L() - 0 O M CO O M O LO rl_ N N M 00 00 O 00 O M Ln M O L[) O U') N - 00 M N CO N N M M 00 r -IT - Co I 00 .L y y co Co I C a) (B � d r+ L L U d t E `�� 07 U `a)O E Q� SUS co 0 U) w w p z y w w a m z N m Q z w W > U w a 06 m ,Z � N � a W w m K � J � w co X J : _ co a) > U> c a) H � +� N N O O� O Q O U �;= O� W .r co 0�0� N N0s� O co Z � G� �cnm�° 0,960 0 'U� w _ �C co rn m Co m a.o m w �N N O (U U co a N N co (1) (1) W O V fn(/)-i �:fnfn�2 000 z 0 Z 2 F- O O N O N V M L y 4— w Fm Ow aU wo w 0 W F- a Z Zw a.0_ wR w za Q w Z w w w H Cn W V- 0 CD N m J O CD N N p W N m N 0 Cl) J a a O N O N OD O CO O - q N r In O r` U O N - O CO C C` C7 C:)C:) O O C 0 0 0 0 0 C oC oC fVi Vic O (D CD ON r` V (0 c R O N N C)C:))C' C3) N C:)M C, (C V cl Lr) O r` LO w w w LO c r` w w r r` LO r` ON CO (D (D Cl) Cl) C, O N (D N (D c ooCnCno V ao rn O Lo CS Cl) w O r- c LO (O C3) LO N a v - w a — (0 0 0 0 0 o c O O O O O C O O O Vi V Lf O w r` (D r` ON OD M c 9. V w (A O LC? c C) ";:r w O N (% LQ (C C l O N c p LO C3) LO (D r` ON r- LO r- c 2!f oC, CO CO LO CC (oNN yr C3) N 00 c Co w C) c N OD M r m O N m M C O O M O O c r O O O m w O w C O OOOOOOCC O r`000000r O wr`oLO000u r` - o C6 (d o Ln o v w C3) - O M CD N LO C O CO N w w N c M � c Co m M r` (D N O m v Co r` M M Lf') m V m v N r` M;T w r w r` a 4 M (: i N CO L6 CM r` CA M r M M M LO LO c M (0 N w CO O IV IR Lf} w N O r• r` O V N M r` r w M;T O a O MMC)r- (Doa p V I- (O M ( -C w r- r V LO r V' r` LA CN r` v O N Co ' r 1A r w (:6 O w L6 C T r N —r w 0 C .r- - Cl) O w N 0 0 0 r` O C O N (O O O O w O 0 LA M LO O O m O v r L6 (p w O O (O O c (O N - r` V (O (O w C O r• N r` w N N IV r- V LO(Or`wmOC7 r- LOMIT r`OC O N (D m m N N O CC r- rMMN�(0U')11 T r` - r` N LO N C IV N O w� 0 'f' N O G w LO M CD M N- O r` (O w CA 6 - w L6 O c � OD r N N CO N T T T to r• to (O 0 0 0 0 0 0 0 0 a1 C'M Lq CA CA w N (D LO V r` V) w r I r 5 (7) O N O N O N O Cl) C3) CA (O w CO N CV - M CA r` w Cl) (D r` Cl) CA (D Lf! V V N O Cl) - w M (O N N w r CO N LO O r` r IV r` r O r- N r` (O M Cl) (D V) (D N w 1` In N LO w r N C3) LO Ln LO w LO AA (O r t N r` (D LO 14, ';T N r` Cl) N y a) Co 7 f„ 0 fn -FuI° > W a) N d �- ` L C N N 41 Co N V) -C Co L m 3 UU m o'0'y CnU�O a`)) afU55 mca0 U) w U) 3 w In z LU �_ a � W C a) z z z m LL ��� w U) w a 06 Co fn L ym y ma m X U) wLU m d x E Z J W x Co J Z (ts d o ff 0 (D U o o c Co ~> w "y � d O c 06 o6 c e� 5� O 0 Co � ++ U ( Co y a` )) a` ) 2 � 5 � 7 a .� m c ��a �a o .0 Co �' CC � aZi •� @ caa m m w V U)U)-1JU2 �U)U)2 Uoo z Cfl Cfl f` ',I: P,: ti 7 0 0 0 O C( to N C7 C7 — to r` O 'IT Ca O LO C p W C) C) CDC) CD a) r- C) LO C) LO a CD N C) N m to W O 0 N m �a Z O 0 C) ZN No V ~ O in m N � � o O N O N J W CL ch CO V w J J 4° a m Fm av W W W O oLU p N m F— a Z LU Z Cl) a0 W W as a� Q NNCD m W N W U Z w W 0 1f i O O O C C)O O C c O Lf) C O LO N C'S Ca 'IT — ON D) N m C Cfl In C OR C� rn a a) r` N ON O r` N N Cfl d N 00 N LC 0 00 0 a —LO a) i� c 'IT O N c Ca Ltd CO C L() L() c C) C) C) C C) C) C) C O Cfl LC) C O r` N ON 0) v ON Ltd � r` C "It toOma LC) N N C ON N rnvr-a r` N r` r a) LO — CN LCj C7 C'i C\ O O LO O O O O O C O Cfl Ltd O O O O C D) O Cfl U O LC) C O O N — — Ltd — a IV a) Ca Ca Ltd N d N T- — f` N c I- r` N N '�T O Ltd N to Ltz N Cr) M O m v N (D r` - Ltd - C, N 00 'IT a) Ltd N C, r W� r`coOaoONC T- O Ltd O C) O N C O m O O -r' O N C r — — c to rn(D N rn co M Ltd 00 Ltd ' LO ' C .N.. CC O mC)C)C)C)C)C O Ca C) C) C) C) C) c T- N'IT O O O r` C N N — r` — Lp O C I- O (fl a) LO O d N T- N r` — c N m O LC) W O w C to r` m N O O m C 'It Ca LC) O "T O — C T- — N O LC) O C to O Ltd a) LO d N V N r` c ttoo Cl)� tC) o c to LO LO v' C)' c V C'i —_ LCi c N C) Ltd d r � c N co to i r IZ U) w U w p z w w o a x > a z w > w � W a. ad "a Of w x w> W J a WXJwZ�N wa) E� � U=mac wLL p c p 0 °6 rO c wo ) a 06 o 0, � N U a.0 .0 N 0) C N N O a Z U C a 0 H �inin �� �lnfn�HU� z 0) W O Q N m �a Z O 0 C) ZN No V ~ CDQ U) m N � � o O N Q N J W _ V M CO V J Q w 4° a m H m av W W W 0 O O Q LU N m 0 Z LU Z Cl) Q a0 W W as a� Q NNCD m W N W Z W W Q 1f i Lq U� a r` I C:)c 0) U � C LO LO c r- 'ITc ,- ' N c OD — U r` C) 0 C) LO CD Lo N CD Lo r L(Oaor CS C) C) r O CC C) — c t` 114: Cc r` I OC) CC N C) r` C, O CD Cl) N r` M CC7 � c LO (\{ O O c O LOc v r` c t` r` CC CD OD 0 C) R O v r C) N r r` ' C) N INIMEMILMILP C) � rn u r` — r` r- C4 c LO r- CM C7 C) Cp C) OD OD O C7 0 c M CD r` M'IT CD N O— M a O M M M O M— O N O C T- — — — CD — c O LoiaoLo00000a N O w r` N'IT 0 0 0 0 C, -q Cf) LO O 00 C) Cf) O O O a 4 C7 C) ; C70 — O O O CX O M 0 0 0-- M N Cf 0 CD r` r` Cl) — N c N t0 N O-'T m O O O O N a In M NNNr`OMNa rnLrChv_OrnOC Cpca co N M— O M N O r` 0 a co r` N O N M M N a O LO CD r` — N IT N N ) I1'% N C) Cp Cp O N O 7 O a (o O CD M H O CD O a N M M M CD O M O a i� CD — a m — N aC cc � C'm ti CO"T N Cep M � - w co r- W C- rn " CS 0 � CD t` N O O O m CD CD CD CD CD CD m000000aoOd Cf) N m m m r` O Cf) O a O C7 C) O N O r` O c (7) 'IT LO 'IT M CD CD a Iq Cf) CD r` Cl) LO N N T" r- a m r- rn O ao O d m M r- N— LO LO O M O Cf in N C) "T CC) N C) 'IT O d In O N E r` 00 O 00 O a O — C) N N O 00 CD Cf N O r- r` — N 'T N m N (7) waLo ,TLo-0 Oa r CD M r` O r` M O C)c • ti M M'IT r` CDCfl O' O rl i N — C-iaoaoco 0 or T- — N II N I MK� co w c w p z co w w a c to z °' rn °' Q X z w C > CO > m W w E U) o w m c w 06 a U) �c'm o Q mx co a W X w co a co 0a) co�TLU Uo0� w`)co a O o O U co oo~> 06 cN=.Z Ow 0 C) rn N , O a) a .0 N n a) O 0 0) CoN t N o> (o a co N N N N w C�cn �U U S�:w 000 z O Lo cq 00 q- c'S M N OD 0 0 C'7C CC) Cl) M M C) m C c0 L U N N C y 00 'IT0) N N O � a) W) CC) N O yd; O C) a) M (fl Cl) ctl N OD O T" O r` C ) N C") r` N N R O N O N r` C) O O M o a O O N M -,T Cf) O O r` O 1 IT Cr) LO co O 'IT N N C) N — CD N C7 -'T N O O N C" S - co 12 c c� 0 O c c cm r= O N .. a` o co a 0— "m CD CD z LC) N oD 114: O O oD Cfl M OA N C` O 0 O N CO , m N LO 0 O N , 'IT r C r 0 C)co CD0) oD — — CA r W CDN N N N m H 0) W o p N m �a Z O O) N Q Z No V ~ O in m N � � o O N Q N J W m V w �° a m �m av W W LU 0 O O Q LU N m F- a Z LU Z a0 a� Ww as a� Q G m LUN M W U Z w W 0 1f i O O O C C)O O c O Ln L() ' r r= Cl) 0 0) LCl Lrl r CA N Lc) d CO O N ' If Cl) LO d N CC CO CC) N CC O CO r- , d O c � � c ��Lc�or r- �NMC �t CA - — C, vN N —0 LC) O O C Cl) O O LC 'IT Cl) 'IT LC 0 c CO O LO O C, C)oD N M LC N LO CO — C O CO a r- Cn Cn LO u CO Cl) 0 V oD O 00000 OOr O -4-000 OOr _ M M o M L(' o o r ti co N co O O LO c 0 IT M r- V O C" 0 N — CO — C` co LC) LC) LC) O r- M LC) 0 0 M M— M M U 'It O O N Lp r- c N LC) L[) L[) N L[) O r- 0 r M'IT Lf) N M M r- c O N CO r- — C` r: N O Cq LC) O LC O 'IT N — CO , , O C" O CA 0) O O 'IT N Cl) CA N r "T N — CO — Cl) ' P: L6 lq L6 CA — CO c N N N M .!a -'T N 'IT N O O 00 O O co w CO O O N O G _ IV 'IT Cl) CA OCl) O CC oo CO CO N C76 CO Ld C 0o CO N — — CO N C 0) N N tt N C` M LC' V' N LC') O O M N CO O CDc CO O CO O M—' O 0 0 LC) LO Cl) N N C 0 N N LO N C` M rn CD CD rn o 0o O r- N ' ' O CC T O G Ld a 00 Cl) N N LC LC) N cNo II r JMU� NO a-i U) w U w p IX z y :3 w 0. ~ X _ O Z U)0 O Z W 7 W U) O W 06 a. ._ C) N rn Na O W E Z� J co W X J 0 (DU,� 0 o Q ff m �cn—>,W 0 o�(D c m Q w H> t06 O O co O o.- 06O O w O CO c 06 e O c— Z� N 'Cj N w L O rn rn N 2) N to ,N N om a) N c— (0 L) 05 w O C a .0 V)CnCnJU �:fn 000 Z C O ip (13 o co � O N Q (0 yL (0 O c�0 V � O J w LL co O O (13 Co O ` Q > LL 11 12 (1) U L Z U U O 0 O O O O O O O O O OD OD O O O O O O O U) U) U') U') Un U') U') LO U') 0 0 0 0 0 0 o 0 0 N N O O O O O O O 19T 19T LO U) U) U') U') U') U') O N LI') 0 co IV OO I- N 19T I- O 19T M D) Cl) N O N N O O M19T OO Uc) U) I- OO �19T M O OO O O � Un � N Un � � OO Ucj O U') oD (D c`') U) qT (D OO o I- r- (D (D (D (D I,- I,- I, (o CY) (D qT I- O 19T ch a) (D m(D I- N O (DM� co T- M D) � � � co O OO a) co (D OO N Ucj qT OO U) It ,qT (D (D M U') (D OO r- U') LO (D (D (D (D I- r- r- (D s oD oD oD qT D) I,- (D oD O) (D Q) q D) (D OO I- (D 0 (D N OO OO Un C (D D) CO O M d O OO N I- q 0 U) N N I- O OD M I- I%- M M M N N m19T V) U l) (M 0 0 0 O OO OO OO N OO 10 O19T O19T N LO D) N, O U) (D m t U) I,- co a) P% OO � N (5 D) " " cfUc9 N N M (h C7 N N N N Uc9 N OO OO OO (D � O) T O Uc9 N m O co NT (D (D (D to ! O r C (D -- D) -- a) CO (D M � 0 M I,- N OO CO I- N CO O) T I- U-) e- ;I- N CO N N N E Uc) Uc) (D o Un M (D (D N Un q 0 (D CO M CO N N I,- O N (D O I- M (D (D N IV O N N O O clclO) N I,- CO CO N II- O (D U') M O CO T CO N O OD (h to { I-- (D N (D (D co O U-) m CO CO CO M (D N CO O NT r- (D O CO CO I,- N M M M N N N Ucj L M N N CO U') (D I- CO O O N 0 0 0 O O O O O O N N N N N N N N N LL a) a U) U a) U � O X J co a) a 0 0 0 0 0 0 0 0 O 0 O O M O N I- c•7 U) (D OO LO LO � � � � LOLO LO co [I- N�� O co O I co N O N N O O cn NT OO Un U') I- co d' NT (h O co O O ,�t LO � N Ucj T � CO Ucj I O U') CO (D CO Uc) T (D OO O I-- I-- (D N N II U') O N (D O U) N P- P-�. CA (11 N OO N (D CO � O N O CO e- O U') CO � 0 0 0 O CO L Uc� L Uq U() N co 0 0 0 0 0 0 0 0 0 U') U') I- U') NT O N M co CO .- (D �t [I- O CO M (D CO (D I,- N O O CO �t CO M O) lll lll � CM O OO O OO (D CO N Uc) t CO U-) V- ,�t (D (D CO Uc) t (D OO I- U') U') (D (D (D (D I- I- I- m u ,�T O (D NT O U') (D co U') co co I� O I,- I,- O UC) OD OO O UQ I- lll� O L O M II- O U) U) U) I,- U) N O CO CO CO CO 19t NNNMdt "t "t "t M N co U') (D I,- co O O N � r � e � e � � N ram+ O O O O O O O O O N N N N N N N N N 10 CA C co c U) L O Co o U = a) a) co :E U O O O � N L .2 �+ s aCo C C O O Co U U co E fp O C U' a) 0) 0 C O c U No U O � d p U c••) O L � U c6 L X co co co co C0 U) •2 a UJ co O m m O >� JcQ U 4) > _r_ 0) L �' � C a��i -r- L aa)) v O U co a) Co CA Co CA C @ N Co a) a) j L U O U 4) C a a) 2 O OLL,� a) a) O co C�0 c�0 O U) U) U io U O O a) L L L L Library Board Meeting January 25, 2021 The meeting was held over ZOOM, due to COVID 19 restrictions. Members Present: Carolyn Ulrich (President), Margaret Hoffman, Kay Hultgren, Julie Lofdahl, and Katy Hiltner, Ex-officio. Excused: Mary Christensen, Jared Golde, and Dianne Wanzek Minutes from the December 14, 2020, meeting were reviewed and approved after two minor corrections (Margaret's book buzz selection Just Mercy, is NF, not F and Julie's book's title is Born a Crime). Old Business: 1. Adult Winter Reading Program: Thirteen forms (found online or at library) have been completed for this program running from Jan. 4 to March 5. Participants read 6 books and may do a "bucket list" challenge, in addition. Small prizes are available. Note: Library Usage: Library use is increasing, but still manageable. New Business: 1. Distribution of Tax Forms: Federal tax forms are available in the library entryway and can also be picked up curbside. MN forms need to be printed. 2. Upgrade to Drinking Fountains: Fountains have a water -bottle filler in addition to the usual fountain (currently covered up as part of COVID safety procedures. 3. Future Program Ideas: Suggestions for future (virtual) programs were discussed. One idea was a community wide knitting project. Caroline shared an idea from her knitting group in Maine. Katy has approached other community groups to partner with the library for other programs, and this might be an approach to use for this one —knit items for distribution during 2021/2022 fall/winter. Other members of the community at -large could be invited to participate, also. 4. Summer Reading: Rachelle is working on programs for the summer, seeking a combination of some online and some in person (outdoors and flexible). A partnership with HCVN will remain in place for both methods. "Reading Colors Your World" is the theme. 5. PioneerLand Library Board: During the PLS Board meeting on Thursday, Jan. 21 st, new officers were elected, and new board members confirmed. Jared will likely be sitting on the executive finance committee this year. Budgets were approved and the bills were approved for pay. The PLS Board discussed Pioneerland's approach to receiving additional funding from the state given there has not been an increase in state funding in 12 years. It is Jared's understanding that our lobbyist will be asking for significantly less resources this year in attempt to secure funding for the system. 6. Library Buzz: Kay: This Tender Land (F), Willam Kent Krueger Julie: The Boy, The Mole, The Fox, and the Horse (F), Charlie Mackesy Pekoe Most Poison (F), Laura Childs, Keep Moving (NF), Maggie Smith, Margaret: This Tender Land, Krueger, Political Suicide (NF), Michael Palmer. Katy: The Mystery of Mrs.Christie (F). Marie Benedict Carolyn: Inspector Banks books (F), Peter Robinson, Agent Sonya (NF), Ben Macintyre, Midwinter Murder (F), Agatha Christie December Donations and Grants: Jim and Shannon Lyons Donation $400 Russell and Lorraine Erickson Donation $300 Abby Dahlquist Memorials ($/Dec/Jan $740 Total: _ $1,440.00 Next Meeting: Monday, February 22 @ 4:30 pm, via ZOOM Minutes submitted by Kay Hultgren, Secretary