cp02-23-21HUTCHINSON
A CITY ON PURPOSE.
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, February 23, 2021
4:15 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, February 23, 2021, at 4:15 p.m.. in the Council Chambers at the Hutchinson City
Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose:
• REVIEW FINAL REPORT OF SOURCE -SEPARATED ORGANICS MATERIAL
COMPOSTING OPTIONS STUDY
Matthew Jaunich, City Administrator
DATED: February 19, 2021
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, FEBRUARY 23, 2021
CITY CENTER — COUNCIL CHAMBERS
('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — CrossPoint Church
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15281 — Resolution Accepting $50.00 Donation from Jonathan & Judy Hartzler
to the Law Enforcement Memorial Park Fund
(b) Resolution No. 15282 — Resolution Accepting Donation of Street Light Banners from
Hutchinson Center for the Arts
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of February 9, 2021
(b) Workshop of February 9, 2021
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 15279 — Resolution Approving Disposal of Parks
and Rec Department Surplus Property (Zamboni)
(b) Consideration for Approval of Resolution No. 15280 — Resolution Transferring From
Community Improvement Fund to the Police Facility Construction Fund
CITY COUNCIL AGENDA February 23, 2021
(c) Consideration for Approval of 2021-2024 Mosquito Management Professional Services
Agreement
(d) Consideration for Approval of Items for 2021 Pavement Management Program Project (Letting
No. 1, Project No. 21-01)
1. Resolution No. 15283 — Resolution Declaring Cost to be Assessed and Ordering Preparation
of Proposed Assessment
2. Resolution No. 15284 — Resolution for Hearing on Proposed Assessment
(e) Consideration for Approval of Resolution No. 15286 - Resolution Authorizing Historic
Hutchinson to Conduct a Historical Assessment and Recovery of Artifacts at the Franklin House
(f) Consideration for Approval of Amending City of Hutchinson Boards and Commission Schedule
(g) Consideration for Approval of Setting Public Hearing for Small Cities Development Rental
Rehab Program (Southdale Apartments Project)
(h) Reappointment of Mike Becker and Rhonda Schwarze to Senior Advisory Board to January
2024
(i) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
8. FIRE DEPARTMENT YEAR END REPORT
9. PLANNING/ZONING/BUILDING DEPARTMENT YEAR END REPORT
UNFINISHED BUSINESS
NEW BUSINESS
10. APPROVE/DENY REQUEST TO SEEK BID PROPOSALS FOR SOURCE SEPARATED ORGANIC
MATERIAL PROCESSING SYSTEM EQUIPMENT AT CREEKSIDE
11. APPROVE/DENY ISSUING TOBACCO LICENSE TO DG RETAIL, LLC (DBA DOLLAR
GENERAL)
12. APPROVE/DENY RESOLUTION NO. 15285 — RESOLUTION AUTHORIZING COOPERATIVE
CONSTRUCTION AGREEMENT NO. 1044805 FOR TRUNK HWY 7/22 & MONTANA STREET
CROSSING IMPROVEMENTS PROJECT (LETTING NO. 2, PROJECT N O. 20-02)
2
CITY COUNCIL AGENDA — February 23, 2021
13. APPROVE/DENY RESOLUTION NO. 15273 — RESOLUTION ACCEPTING BID & AWARDING
CONTRACT FOR TRUNK HIGHWAY 7/22 & MONTANA STREET CROSSING IMPROVEMENTS
PROJECT (LETTING NO. 2, PROJECT NO. 20-02)
14. APPROVE/DENY HUTCHINSON LAKES & RIVER IMPROVEMENTS PHASE 1 ENGINEERING
SERVICES AGREEMENT WITH BOLTON & MENK INC.
GOVERNANCE
(T to purpose o t tis portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Housing & Redevelopment Authority Board Minutes from January 19, 2021
�b) Public Arts Commission Minutes from January 13, 2021, and February 4, 2021
c) City of Hutchinson Financial Report and Investment Report for January 2021
MISCELLANEOUS
16. STAFF UPDATES
17. COUNCIL/MAYOR UPDATE
ADJOURNMENT
CITY OF HUTCHINSON
RESOLUTION NO. 15281
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
Jonathan & Judy Hartzler $50.00 2/10/2021
WHEREAS, such donation has been contributed to the Hutchinson Police Department
towards the Law Enforcement Memorial Park fund.
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donations described above are hereby accepted by the City of Hutchinson.
Adopted by the City Council this 23rd day of February 2021.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
cR HUTCHINSON CITY COUNCIL
HU 0""HINSOH Request for Board Action
A CITY ON PURPOSE.
Accepting a Donation of Street Light Banners
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 2/23/2021
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
Recognition of Gifts/Donations
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Center for the Arts in is the process of a new banner project for our street lights. As a part of
this project, they solicited artists to come up with a design that they will incorporate into the
banners. Through conversations with the City, the banners will incorporate our logo into the
banners.
The Center will be purchasing the banners (168 of them) and will then be donating them to the
City. With the donation, the City will be looking to mimic the same design at the Highway 7/15
medians and will be investing a small amount of money to finish this project ($4,250).
Staff is asking the council accept the donation.
BOARD ACTION REQUESTED:
Approve/Deny Resolution 15282 - Accepting a Donation of Banners
Fiscal Impact: $ 4,250.00 Funding Source: Community Improvement Fund
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 26,246.00
Total City Cost: $ 4,250.00 Funding Source: Community Improvement Fund
Remaining Cost: $ 21,996.00 Funding Source: Donation
Resolution No. 15282
RESOLUTION ACCEPTING DONATION OF PERSONAL PROPERTY
WHEREAS, The City of Hutchinson is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its
citizens; and,
WHEREAS, the following group has offered to contribute real property set forth below
to the City of Hutchinson:
Name of Donor Item
Hutchinson Center for the Arts 168 Street Light Banners
WHEREAS, the design of the banners is attached to this resolution; and
WHEREAS, the donation of the banners shall be placed throughout town as to be
determined by the Parks and Street Department; and
WHEREAS, The City Council hereby finds that it is appropriate to accept the donation
offered with the conditions noted above; and
WHEREAS, the City Council would like to especially thank the Hutchinson Center for
the Arts for this gift.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
THAT, the donation described above is hereby accepted by the City of Hutchinson with
the conditions as laid out in the resolution.
Adopted by the City Council this 23rd day of February 2021.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
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DISPLAYSALES
Display Sales
10925 Nesbitt Avenue S
Bloomington, MN 55437
P: 800-328-6195
F: 952-885-0099
www.displaysales.com
Ship Lisa Bergh
To: Stearnswood Inc
320 Third Ave NW
Hutchinson, MN 55350
ESTIMATE
QO-034294-5
DATE
1/22/2021
EXPIRATION DATE
2/7/2021
CUSTOMER ID
115661
Bill Lisa Bergh
To: Hutchinson Center for the Arts
PO Box 667
Hutchinson, MN 55350
PREPARED BY
JOB
PAYMENT TERMS
REQUEST DELIVERY DATE
Lori Lundeen
Lisa Bergh
Net 20
1/22/2021
QUANTITY
DESCRIPTION
UNIT PRICE
AMOUNT
56
Custom Pole Banner
138.00
7,728.00
Size: 16" x 47.5"
Fabric: Weatherguard Kelly Green
Process: Screenprint 3 ink color
Different Image Front & Back
Pole Pocket on Top & Bottom 5.5" pocket opening 6" sew
line
4 grommets; one in each corner
Design: Spring Flower/Umbrella
Art#:
56
Custom Pole Banner
138.00
7,728.00
Size: 16" x 47.5"
Fabric: Weatherguard Medium Blue
Process: Screenprint 3 ink color
Different Image Front & Back
Summer Library Square 3 ink colors/Summer Riversong 3
ink colors
Pole Pocket on Top & Bottom 5.5" pocket opening 6" sew
line
4 grommets; one in each corner
Design: Summer Library Square/Riversong
Art#:
56
Custom Pole Banner
114.00
6,384.00
Size: 16" x 47.5"
Fabric: Weatherguard Burgundy
Process: Screenprint 2 ink color
Different Image Front & Back
Autumn Leaves 2 ink colors/Maple 2 ink colors
Pole Pocket on Top & Bottom5.5" pocket opening 6" sew
line
4 grommets; one in each corner
Design: Autumn leaves/maple
Art#:
168
Advertising Flap added to to the bottom of the banner
0.00
0.00
with 3 grommets
1
Setup fees for this order are free
0.00
0.00
DS
QUOTE
DISPLAYSALES
PREPARED BY
JOB
PAYMENT TERMS
REQUEST DELIVERY DATE
Lori Lundeen
Lisa Bergh
Net 20
1/22/2021
QUANTITY
DESCRIPTION
UNIT PRICE
AMOUNT
1
Art fees are $125 per hour. After design(s) review, art costs
will be provided if applicable
0.00
0.00
SUBTOTAL
SHIPPING & HANDLING
SALES TAX
TOTAL
21,840.00
156.00
0.00
21,996.00
Financing available.
To accept this quotation, sign here and return.
Thank you for your business.
DS
DISPLAYSALES
Terms & Conditions
GRAPHIC ART SERVICE:
Display Sales encourages customers to provide vector -based artwork so that the process of proofing and printing may proceed quickly without interruption.
Otherwise, if artwork is unusable, graphic art services will be billed at $125 per hour to correct unusable art, redraw non -formatted art, or design and create
custom imagery (per customer request). Alterations are $50 per hour. You will be contacted by one of our Graphic Arts team members and provided a proof. Send
your artwork to: artwork@displaysales.com
PRODUCTION TIMEFRAMES:
Normal production time is 14 working days AFTER art proof is approved and down payment is received. Upon approval, rush requests will include a $50 fee.
TERMS:
• 50% down payment on orders for new customers.
• Check, non -cancellable purchase order, or credit card accepted for down payment.
• Balance due Net 20 days after final invoice.
• F.O.B. Display Sales - shipping & handling charges based on destination and size of order.
• Financing available for orders greater than $5,000.
WARRANTIES for DECORATIONS:
• Pro -rated - One SEASON equals (3) months.
• All invoices for products must be paid in full before warranty is in effect. Decorations protected by this warranty are intended for temporary, seasonal display.
• 6 SEASONS - Protection on steel frames and pole installation hardware.
• 3 SEASONS - Protection on decoration components: Pine and Metallic garlands (except white), electrical wiring harnesses, sockets, and plugs. Also included:
heavy insulated 12-gauge and 14-gauge electrical wiring, and 16-gauge Sure Lock'"' Wire sets.
• 1 SEASON - Powder coating.
NOT COVERED BY WARRANTY:
Damage or rusting caused by ice load; airborne road salt and/or other corrosives; bulb breakages/burnout/discoloring/fading; damage from electrical shorts or
power surges; miniature light sets; rope light product; damage in transit; inappropriate handling/storage/installation; and products that are installed too low on
light poles that lend themselves to vandalism and being hit by trucks. Any acts of Nature. Due to exposure to sunlight, all products are susceptible to some fading.
White garland is not covered. Powder coating does not prevent rust but will diminish the rate of rust visibility.
All REPAIR and/or REPLACEMENT must be pre -approved by Display Sales customer service representative.
WARRANTIES for BANNERS:
Against ripping and/or tearing under normal conditions of use and service.
• VINYL Banners- 18 oz two-ply— 100% NOT pro -rated — 1 year after purchase.
• POLY CANVAS Banners — 100% NOT pro -rated — 1 year after purchase.
• WEATHERGUARD Banners — 100% NOT pro -rated for 3 years after purchase.
• BRACKET SYSTEMS - 100% NOT pro -rated for 5 years under normal conditions of use and service.
NOT COVERED BY WARRANTY:
Any banner greater than 30" x 80" in size or any banner not installed using a top and bottom rod pocket. Banners installed on spring -loaded brackets. Damage from
acts of nature, vandalism, accidents, other hardware on pole, road vehicles, tree branches. Cracking of substrate due to poor installation. Failure to install bracket
systems and banners according to Display Sales installation instructions or failure to store banners properly will void this warranty.
All REPAIR and/or REPLACEMENT must be pre -approved by a Display Sales customer service representative.
WARRANTY RESPONSIBILITY:
Customer is responsible for the cost of removal, reinstallation and shipping incurred for merchandise being repaired or replaced. Customer participation is required
to troubleshoot product issues, which will provide a timely resolution.
SHIPPING & FREIGHT RESPONSIBILITY:
All product is shipped via FOB origin Display Sales. Customer takes ownership of the product once it is picked up by the carrier and is responsible for it at that point.
UPS, Fed EX, and LTL trucking companies are common carriers. Customer is responsible for counting the number of boxes delivered and inspecting the boxes for
any visible damage. For LTL shipments, customer must sign the delivery receipt as "damaged" or "missing boxes' if this is the case. Display Sales is ineligible to file
a freight claim on your behalf if this is not noted on the delivery receipt. Customer will then incur all product replacement costs. Freight charges after delivery may
occur for additional servces rendered per customer request. For example, a call ahead of delivery, scheduling a delivery appointment, driver unloading the truck,
residential delivery, change of delivery address, delivery inside an office, lift gate, and congestion fee based on limited access to delivery address. Customer agrees
to pay all additional charges requested.
RETURN POLICY:
Returns are accepted within 30 days of purchase providing a proper Return Goods Authorization (RGA) number is first obtained. Please call 1-800-328-6195 to
obtain your RGA number. Shipping charges are not refundable on orders that have been shipped. Items must be in their original condition and original packaging.
No returns will be accepted, nor credit given for items not in their original condition. Restocking fees up to 25% may apply to items returned.
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, FEBRUARY 9, 2021
CITY CENTER — COUNCIL CHAMBERS
('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Brandon
Begnaud, Chad Czmowski, and Dave Sebesta. Others present in the Council Chambers were Matt
Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that an item will to be added to the agenda as 11.5 —
Consideration of Letter to MPCA.
Motion by Christensen, second by Sebesta, to approve agenda with the additional item noted. Roll
call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier —
aye. Motion carried unanimously.
2. INVOCATION — River at MSP Church
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(T is is an opportunityor members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 26, 2021
(b) City Administrator Performance Review Summary of January 26, 2021
Council Member Christensen noted that under Item 11 in the regular minutes her name was included
in the roll call vote and she was not present. Therefore, her name needs to be removed.
Motion by Christensen, second by Sebesta, to approve minutes with the correction noted. Roll call
vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye.
Motion carried unanimously.
CONSENT AGENDA
(The items listedjor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
CITY COUNCIL MINUTES - February 9, 2021
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Authorizing Lease Extension with Innovative Foam
(b) Consideration for Approval of Authorizing Rent Catch-up Agreement With Laser Dynamics
(c) Consideration for Approval of Resolution No. 15278 — State of Minnesota Grants to Political
Subdivisions: Betterments of Otter Lake and Campbell Lake, the South Fork of the Crow River
and Other Tributaries to the Lakes
(d) Appointment of Robin Kashuba to HRA Board to August 2022
(e) Claims, Appropriations and Contract Payments — Register A
Motion by Czmowski, second by Sebesta, to approve Consent Agenda L Roll call vote was taken:
Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Christensen, second by Czmowski, with Forcier abstaining, to appprove Consent Agenda
IL Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye;
Forcier — aye. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
MMUNICATIONS RE UESTS AND PETITIONS
purpose o this portion o the agenda is to provide the ounci with information necessary to craft wise policy.
Ides items like monthly or annual reports and communications from other entities.)
9. FIRE DEPARTMENT YEAR END REPORT
Due to the fire chief being called away to a fire call, the year-end report will be given at a later date.
UNFINISHED BUSINESS
10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 20-820 — AN
ORDINANCE ADOPTING REVISIONS TO SECTIONS 11.02 AND 11.08 OF THE
HUTCHINSON CITY CHARTER
Marc Sebora, City Attorney, explained that at the January 12, 2021, meeting, the City Council
considered the first reading of Ordinance No. 20-820 related to City Charter amendments. No changes
have been made to the ordinance since that meeting.
Motion by Czmowski, second by Begnaud, to approve second reading and adoption of Ordinance No.
20-820. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye;
Forcier — aye. Motion carried unanimously.
2
CITY COUNCIL MINUTES — February 9, 2021
NEW BUSINESS
11. APPROVE/DENY WATER AND WASTEWATER SCADA SYSTEM IMPROVEMENTS DESIGN
AND BIDDING PHASE SERVICES AGREEMENT WITH ADVANCED ENGINEERING AND
ENVIRONMENTAL SERVICES, INC.
Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that at the last Council
meeting staff provided a detailed overview of the project. This engineering services agreement is to
administer the final design effort associated with the proposed SCADA system improvements project.
The identified cost of this arrangement is in the not -to -exceed amount of $198,000.00.
Motion by Czmowski, second by Christensen, to approve water and wastewater SCADA system
improvement design and bidding phase services agreement. Roll call vote was taken: Christensen —
aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously.
11.5 APPROVE/DENY LETTER TO MPCA FOR REQUEST TO PROCEED
Kent Exner, City Engineer, noted that the City is having issues with MPCA staff approving the
Headworks project. Due to the issues and the timeline that the City is working under, City staff is
requesting that a letter be sent to the MPCA penned by the mayor. The letter will only be sent if staff
cannot work out the issues. Mr. Exner spoke about how this is affecting the project.
Motion by Czmowski, second by Sebesta, to approve letter to MPCA for request to proceed with
Headworks project. Roll call vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye;
Sebesta — aye; Forcier — aye. Motion carried unanimously.
12. APPROVE/DENY ADOPTING 2021 LEGISLATIVE PRIORITIES
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that this list is
established on an annual basis and is a document that is used to communicate the City's legislative
concerns/issues both to the public and to the City's local legislators. In addition, this document could be
used when making trips to the State Capitol. Mr. Jaunich noted that these items can be changed or
added at the Council's desire.
Council Member Sebesta asked Chief Gifferson about the permit to purchase fees. Chief Gifferson
noted that the department processes approximately 200 applications per year. The Chief spoke about the
process used when approving the applications. Chief Gifferson supports being reimbursed for the
application process and therefore it is on the list of legislative priorities. State law does not allow local
municipalities to charge fees for these applications.
Council Member Begnaud asked about controlling the sale of strong beer, spirits and wine. He noted
that the reasoning in the opposition is to minimize the risks associated with youth access, however he
expressed that the opposition language should also include the economic impact it would have on the
city budget.
Motion by Czmowski, second by Sebesta, to approve 2021 legislative priorities with the additional
language noted in the controlling the sale of strong beer, spirits and wine legislative priority. Roll call
vote was taken: Christensen — aye; Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye.
Motion carried unanimously.
13. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR FEBRUARY 23, 2021, AT 4:15 P.M. TO
REVIEW FINAL REPORT OF SOURCE -SEPARATED ORGANICS MATERIAL COMPOSTING
OPTIONS STUDY
CITY COUNCIL MINUTES - February 9, 2021
Motion by Christensen, second by Czmowski, to approve setting Council workshop for February 23,
2021, at 4:15 p.m. to review final report of source -separated organics material composting options study.
Roll call vote was taken: Christensen - aye; Begnaud - aye; Czmowski - aye; Sebesta - aye; Forcier -
aye. Motion carried unanimously.
GOVERNANCE
(The purpose o t zis portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Library Board Minutes from December 14, 2020
�b) Hutchinson Utilities Commission Minutes from December 16, 2020
c) City of Hutchinson Financial Report and Investment Report for December 2020
MISCELLANEOUS
15. STAFF UPDATES
Kent Exner - Mr. Exner noted that the McLeod County NE Ring Road Phase 2 Pro ect Development
includes a public engagement process and information should be out in the next week or so on that. He
also noted that a water main break occurred in the alley behind Citizens Bank over the weekend.
Tom Gifferson - Chief Gifferson reported that 25 turkeys were captured and harvested last week from
the Pishney Lane neighborhood.
Matt Jaunich - Mr. Jaunich noted that City offices will be closed on Monday, February 151h, for
Presidents' Day Holiday
16. COUNCIL/MAYOR UPDATE
Gary Forcier - Mayor Forcier requested residents to adopt a fire hydrant in their neighborhoods and
keep them cleaned out from the snow.
Mary Christensen - Council Member Christensen inquired about options for the homeless,
especially with the bitter cold weather. Chief Gifferson noted that Common Cup is a good resource
for homeless individuals and the police department could provide individuals with other resources
as well if asked.
ADJOURNMENT
Motion by Christensen, second by Czmowski, to adjourn at 6:10 p.m. Roll call vote was taken:
Christensen - aye; Begnaud - aye; Czmowski - aye; Sebesta - aye; Forcier - aye. Motion carried
unanimously.
fl
HUTCHINSON CITY COUNCIL
SPECIAL WORKSHOP
MEETING MINUTES
TUESDAY, FEBRUARY 9, 2021, AT 4:00 P.M.
CITY CENTER — COUNCIL CHAMBERS
Call to Order — 4:00 p.m.
Mayor Gary Forcier called the meeting to order. Members present were Brandon Begnaud, Chad
Czmowski and Dave Sebesta. Member absent was Mary Christensen. Others present were Matt
Jaunich, City Administrator and Andy Reid, Finance Director.
DISCUSSION/REVIEW ITEMS
1. Review of Fund Balance Policy
Andy Reid, Finance Director, presented before the group. Mr. Reid explained what fund balance
is which is the difference between assets and liabilities reported in the General Fund. It is the
accumulation of all prior years' net surpluses and/or deficits of revenues over expenditures. Fund
balance is typically referred to as a "Rainy Day Fund" or "Reserves".
Mr. Reid explained that the State Auditor recommends that cities maintain a fund balance of
between 35%-50% or no less than five months of operating expenditures. Bond rating agencies
do not have recommended fund balance levels, but they look favorably on larger fund balances
which protect against contingencies and cash flow needs. The City's current General Fund
balance policy states that the City will maintain an unrestricted fund balance in the general fund
of an amount not less than 40% of the next year's general fund budgeted expenditures. Mr. Reid
noted that it is essential that governments maintain adequate levels of fund balance to mitigate
current and future risks and to ensure stable tax rates. The risks must be identified and discussed
to determine if any warrant a commitment of fund balance to be available in the event of need.
Potential risks include cash flow & liquidity, natural disasters, public health emergencies,
economic stability or budget balancing, capital expenditures and one-time expenditures. Mr.
Reid discussed each of the potential risks in more detail. Mr. Reid noted that if the Council is
comfortable with the City's working capital amount of $5,478,000, then it needs to be determined
what to do with the remaining unassigned fund balance amount of $2,262,000 or the other 16.5%
of the general fund balance. Mr. Reid provided fund balance scenarios which included
considering committing fund balance for the following: percentage/fixed amount to cover all
risks; percentage/fixed amount to address tax levy stabilization; and percentage/fixed amount to
address contingencies. Mr. Reid noted that a percentage would result in a fund balance that
changes annually as total expenditures fluctuate. This may be appropriate for levy stabilization to
keep up with expenditures. A fixed amount may be more appropriate to address contingencies as
long as that amount sufficiently protects the city. Mr. Reid then provided fund balance scenarios
for the Council to consider.
Council Member Czmowski asked if the City could continue to operate as it has been by using
the fund balance for emergencies or very large projects and maintain the 40%. Staff is mainly
inquiring if the Council would like to take the approach a step further and designate funds for
risks. Mr. Jaunich expressed that as the fund balance has continued to grow it may be prudent to
assign fund balance numbers to specific areas. Mr. Jaunich noted that by enhancing the fund
balance policy it will indicate to staff where the money should be spent. Mr. Jaunich reminded
the Council that things can be kept as is where anything over 40% is a true rainy day fund or the
decision could be made that anything over 55% be transferred to the community improvement
fund and be used for projects or risks.
Council Members noted that they liked the idea of using fund balance for levy stabilization or
transferring funds to the community improvement fund when fund balance is over 55% and have
Council discussion/action for the transfer. Mr. Jaunich noted that two scenarios will be put
together for the Council to consider to update the fund balance policy. He would like a final
policy approved by May.
Motion by Czmowski, second by Forcier, to adjourn at 4:50 p.m. Roll call vote was taken:
Czmowski — aye; Cook — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ntyafA aN
Request for Board Action 7AZ =av'y
Agenda Item: Consideration approving disposal of surplus property (Resolution #15279).
Department: Parks
LICENSE SECTION
Meeting Date: 2/23/2021
Application Complete N/A
Contact: Randy Carter
Agenda Item Type:
Presenter: Randy Carter
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Parks Dept. department has surplus property no longer needed for municipal operations as described:
For sale at auction:
1. 2000 Zamboni Ice Resurfacer ( serial #7013)
This equipment is no longer needed for municipal operations, The intent is to offer this equipment for sale through
Fahey Sales at an upcoming auction.
Proceeds from these transactions shall be deposited into the Equipment Replacement Fund (701-4951-90540).
Adopted by the City Council this 23rd day of Febuary, 2021
BOARD ACTION REQUESTED:
Consideration to approve/reject disposal of surplus property, Resolution #15279.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15279
RESOLUTION APPROVING DISPOSAL OF
PARKS AND REC DEPARTMENT SURPLUS PROPERTY
WHEREAS, the Hutchinson Parks and Rec Department has equipment that is no longer needed for
municipal operations, AND
WHEREAS, the Hutchinson City Code Section 91, Subdivision 3, Paragraph C provides for the sale at
auction of surplus equipment, AND
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA,
That the Hutchinson City Council hereby approves the sale at auction of the surplus property identified
herein.
Items to be sold at auction through Fahey Sales.
1. 1. 2000 Zambom Ice Resurfacer ( serial 9 7013)
Proceeds from these transactions shall be deposited into the Equipment Replacement Fund (701-4951).
Adopted by the City Council this 23rd day of February, 2021
Gary Forcier, Mayor
ATTEST:
Matthew Jaunich, City Administrator
cR HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution 15280 Transferring from the Community Improvement fund to the
Agenda Item: Police Facility Construction fund
Department: Finance
LICENSE SECTION
Meeting Date: 2/23/2021
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Back in July 2018, the city council approved resolution 14922, committing $3,000,000 of
Community Improvement fund balance for the construction of a new police facility. A
construction fund was created to properly account for the costs and financing of the new facility.
To date, costs of $908,253 have been incurred within the construction fund, creating a negative
fund balance. This resolution transfers committed funds to cover the incurred costs, leaving the
balance of $2,091,747 within the community improvement fund to continue earning interest. The
balance will be transferred in 2021.
Costs incurred to date:
$654,367.50 - Property Acquisition & Closing Costs
81,929.94 - Professional Services - Property Acquisition and due diligence
129,144.69 - Professional Services - project design
31,585.33 - Property Taxes
11,225.08 - Utilities, Fire Alarm monitoring, snow removal and miscellaneous expenses
$908,252.54 Total Expenditures
BOARD ACTION REQUESTED:
Approve resolution 15280
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 15280
TRANSFERRING FROM COMMUNITY IMPROVEMENT FUND
TO THE POLICE FACILITY CONSTRUCTION FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS, the City Council of Hutchinson, Minnesota, with Resolution No. 14922,
committed $3,000,000 of Community Improvement fund balance for the purpose of
funding a new police facility; and
WHEREAS, a Police Facility Construction fund has been created within the City's
accounting system to account for the costs of the new facility; and
WHEREAS, expenditures totalling $908,253 have been incurred to date, within the
Police Facility Construction fund, for the property acquisition and professional services
related to the property purchase and design of the new facility.
NOW, THEREFORE, be it resolved that the City Council of Hutchinson, Minnesota,
approves a $908,253 transfer of committed fund balance from the Community
Improvement fund to the Police Facility Construction fund; and
THAT, said transfer is hereby effective and applies to the 2020 fiscal year.
Adopted by the City Council this 23rd day of February 2021.
ATTESTED:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL Cityaf
Request for Board Action 7A =-z7
Agenda Item: 2021-2024 Mosquito Management Professional Services Agreement
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/23/2021
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency ,, h
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
2020 was the last season of the contract we had with Clarke Environmental Mosquito Management.
The proposed contact includes the same components and terms ncluded in the most recent contract with moderate
price changes.
Mosquito traps, surveillance and monitoring (Jun, Jul, Aug) $350 per month
Larvae control per site (50 sites) $30 per site
ULV treatments (Wednesday evenings) $3,700 per treatment
Barrier treatments (community events, 4 ea.) $500 per application
In the past, we assumed six scheduled ULV treatments and seven unscheduled ULV treatments. Based on weather
conditions, we have done as many as 17 ULV treatments and as few as 8 ULV treatments. There is no price
difference for the seven unscheduled ULV treatments.
Clarke's pricing has remained stable and they have been responsive to the needs of the City. It is good to work with
their staff, who have been very helpful. They have consistently followed up when residents have questions, and I
appreciate their being proactive when responding to any concerns I've received from residents.
I recommend entering into a professional services agreement with Clarke Environmental Mosquito Management, Inc.
for the period 2021-2024.
Typical year: Mosquito traps (2 ea. for 3 months @ $350/mo) $ 2,100
Adulticide applications (13 application @ $3,700) $48,100
Barrier treatments (4 ea. @ $500) $ 2,000
Larvae Control (50 sites) $1,500
BOARD ACTION REQUESTED:
Approve professional services agreement with Clarke Environmental Mosquito Management, Inc. for 2021-2024
Fiscal Impact: $ 99,680.00 Funding Source: General funds 2017-2020
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 53,700.00
Total City Cost: $ 52,200.00 Funding Source: Gen Fund - Typical13 ULV treatments
Remaining Cost: $ 1,500.00 Funding Source: Storm - Typical 50 sites Larvae treatments
u
A CITY ON PURPOSE.
Mosquito Population Reduction Program
Introduction
The City considers mosquitoes in large number to be a nuisance. The City of Hutchinson
believes it is in the best interest of City residents, businesses and visitors to have a
program in place to reduce the population of nuisance mosquitoes.
The intent is not to eliminate mosquitoes altogether, but to reduce the mosquito
population to levels that result in an enhanced quality of life for residents, businesses
and visitors.
Reducing the mosquito population may also provide generally reduced exposure to
mosquito --borne diseases.
The program intends to reduce the mosquito population in a manner that considers
both the environmental effect of the program and its cost-effectiveness. The City
intends to use contracted services for mosquito population reduction. The Public Works
Manager supervises the Contractor, who oversees and is responsible for the conduct of
their operators. However, the City may perform some or all components of the
program using its own operators and equipment.
Application
This program applies to the corporate limits of the City of Hutchinson. Therefore,
portions of the program may apply to privately owned properties.
Some treatment activities, particularly those in marshes, sloughs, ditches and storm
water ponds, may require operators to cross privately owned property to perform their
duties.
Mosquito Population Reduction Methods
Efforts to reduce the mosquito population fall into one of these general categories:
• Public education to reduce mosquito breeding sites
• Mosquito larvae population reduction
• Adult mosquito population reduction
Mosquito Breeding Site Reduction:
Individual property owners can significantly reduce mosquito breeding sites by
managing their property.
The City provides information to property owners describing actions they can take to
reduce mosquito breeding sites. The City's website will be the primary method of
providing this information. Links to other agencies with pertinent information will also
be included. Public education efforts may also include use of traditional City
communication tools and the use of public media.
Mosquito Larvae:
Past larvae studies have identified marshes, sloughs, ditches, and storm water ponds in
the City that are likely mosquito breeding sites. Based on the results of these studies,
appropriate treatment methods are used. Extended -release larvacide, containing
Spinosad as the active ingredient, is typically used.
Adult Mosquitoes:
The City intends to treat for adult mosquitoes using adulticide appropriate for use in
residential areas, as identified by the United States Environmental Protection Agency
and the Minnesota Department of Agriculture.
The adulticide shall contain synthetic pyrethroid as its active ingredient. Where
required, widely used and cost-effective natural products may be used.
When Treatments Will Be Employed
Mosquito Breeding Site Reduction Activities:
Property owners are encouraged to undertake efforts to reduce mosquito breeding sites
throughout the nuisance mosquito season, generally from late May through mid -to -late
September of each year.
2
Larvae Treatments:
Larvae treatments take place from late April to the middle of May, after considering
updated larvae study information, inspection results and weather conditions.
Adulticide Treatments:
Appendix A describes the communication of notices relating to planned treatment
activities.
The Contractor and City have discretion when to employ adulticide treatments. All
adulticide applications must comply with label instructions. Label instructions limit the
amount, timing and necessary conditions for applying adulticide. Discretion is necessary
to ensure safe, appropriate and effective treatment applications. Adulticide treatments
may need to be suspended, depending upon available resources and/or conditions that
affect the safety or effectiveness of applications.
Scheduled adulticide treatments typically begin the Wednesday before Memorial Day
and continue weekly until at least mid -to -late July. After scheduled treatments are
completed, additional treatments are scheduled as needed, based upon the activity of
adult mosquitoes or trap counts of female mosquitoes.
The day following scheduled treatments is the typical alternate treatment date, weather
permitting. In some cases, it may be possible to apply treatments earlier than planned,
based upon weather forecasts. In those cases, the Contractor will inform the City of the
proposed treatment date and the City will provide notice as described.
Generally, adulticide treatments take place at night between dusk and midnight, when
mosquitoes are most active. Truck -mounted Ultra -Low Volume (ULV) sprayers apply
adulticide treatments. ULV sprayers have GPS controls that automatically adjust the
amount of adulticide applied. These controls allow truck speeds up to 22 miles per
hour. Operator typically drive between 15 and 17 mph.
ULV sprayers create very small droplets (5 to 30 microns) that stay in the air for a time.
Under ideal conditions, ULV spray can be effective for up to 300 feet from the sprayer.
ULV spray suspends the adulticide so it can kill adult mosquitoes on contact. Due to the
small size of the droplets, adulticide has a short residual time. Adulticide is often
untraceable after sunrise the morning following application.
Some specific public facilities may be treated using barrier treatment products
containing synthetic pyrethroid as the active ingredient. Under ideal conditions, barrier
treatments are effective between seven and ten days and may last up to 21 days.
Operators using backpack sprayers typically apply barrier treatments.
Property owners are free to treat their property to manage mosquito populations,
provided such treatments comply with label instructions of insecticide approved by the
Minnesota Department of Agriculture. Property owners may hire the contractor, who
offers special pricing for residential service.
Products Used for Treatment
Mosquito Breeding Site Reduction:
Individual property owners can significantly reduce mosquito breeding sites by
managing their property. Use of products is not usually necessary for mosquito
breeding site reduction. The City intends to use housekeeping of municipal sites as the
primary treatment option and does not intend to use treatment products for breeding
site reduction activities.
Larvae Treatments:
Altosid XR® Natular® XRT
Adult Treatments:
BioMist 4+40
Barrier Treatments:
FLIT® 13.3 EC and Talstar®
The Contractor shall provide Safety Data Sheets and product labels for all treatment
products used. The Contractor must provide the Safety Data Sheets and product labels
to any property owner, upon request. The Contractor must provide Safety Data Sheets
and product labels to the City in a format suitable for posting on the City's website.
Resident Opt -Out
Residents may register with the City to place their property on a 'Do -Not -Spray' list. The
Contractor shall supply operators with a listing and maps of registered properties.
Operators shall utilize available technology to ensure identification of registered
properties and make a good faith effort to turn off spray equipment while passing
registered properties.
Id
An example of a Resident Opt -Out is below:
3FIUTOF Fl
M W
IlI>
S � R
I�
Consideration for those registered on the 'Do -Nat -Spray' list does not apply to aerial
adulticide treatments approved by the City.
Weather Conditions
Mosquito population reduction activities take place only when:
• Weather conditions do not limit the ability to perform effective work,
• Adulticide can be applied safely, effectively and appropriately, and
• The work does not endanger the safety of the public, operators or equipment.
Factors that may delay treatments include cold temperatures, high winds, rain, snow, or
other inclement conditions.
Availability of Products
The Contractor shall not use unapproved products. The Contractor must receive the
City's consent to use any product other than those identified in this program.
Documentation
Contract operators and City operators document their general activities performed
under this policy. Records may not identify specific treatment efforts at specific sites,
but will at least indicate:
• General location of treatments
• Times and dates of application
• Amounts and types of products applied
Appendix A
Providing Notification of Treatments
Notices relating to treatments under this program shall use the following outlets:
• Everbridge notification system and/or social media sites under the City's control
• Public Works Telephone Notification: (320) 234-5699
• Hutchinson Community Video Network (HCVN)
• KARP Radio 106.9 FM
• KDUZ Radio 1260 AM/96.5 FM
• Hutchinson Leader Newspaper
TYPICAL MESSAGE
"Weather permitting, the City of Hutchinson will be spraying for mosquitoes date."
or
"There is no mosquito spraying scheduled for date."
ALTERNATE MESSAGE
"At this time, the City of Hutchinson will be spraying for mosquitoes tonight, date. However, if
weather does not permit spraying tonight, the alternate date will be date."
END OF SEASON MESSAGE
"There are no more mosquito spraying nights scheduled for the year season."
J
2021 — 2024 City of Hutchinson (010532)
Clarke Environmental Mosquito Management, Inc.
Professional Services Outline for 2021 - 2024
City of Hutchinson
Environmental Mosquito Management (EMM) Program
Part I. General Service
A. Computer System and Record Keeping Database
B. Public relations and public education opportunities through a company website
and/or by providing general mosquito control education material to be posted on the
City's website.
C. Mosquito Hotline Citizen Response — (800) 942-2555
D. Comprehensive Insurance Coverage naming the City of Hutchinson as additional
insured
E. Program Consulting and Quality Control Staff
F. Monthly Operational Reports, Periodic Advisories, and Annual Report
G. Regulatory compliance on local, state, and federal levels
Part II. Surveillance and Monitoring
A. Arbovirus Surveillance:
1. Clarke New Jersey Light Trap Network: Operation of Two (2) traps within the
City of Hutchinson to monitor and evaluate adult mosquito activity at $350.00 per
month per trap for June, July, and August. City of Hutchinson will supply power
to the locations of the Light Traps. The City of Hutchinson will be responsible for
damage of Light Traps placed in public areas.
Part III. Larval Control
A. Larval Site Monitoring and Inspections
1. One (1) complete inspection and treatment of up to (50) sites as outlined by most
recent Clarke Survey and Prescription Larval Control with Natular® XRT 180 Day
Briquettes @ $30.00 per site performed at the beginning of the season. Optional
New Clarke Survey can be performed at the request of the City ($500.00).
Part IV. Adult Control
A. Adulticiding in Residential Areas-
1 . Six (6) community -wide truck ULV treatments of up to 115 miles of streets with
Biomist® or synthetic pyrethroid insecticide @ $3,700.00 per treatment to be
performed on Wednesday Evenings. Any additional authorized community ULV
treatments will be priced at $3,700.00 per treatment. Up to seven unscheduled
adulticide applications, provided upon request of the City, of adulticide.
Treatments approved by the City five days prior to the due date for scheduling.
Page 1 of 4
2021 — 2024 City of Hutchinson (010532)
1
B. Adulticiding Operational Procedures
1. Notification of community contact.
2. Weather limit monitoring and compliance.
3. Notification of residents will be handled by the City of Hutchinson
4. ULV particle size evaluation.
5. Insecticide dosage and quality control analysis.
6. All ULV Trucks will be equipped with GPS real-time and recording
devices/software
C. Adulticiding for community events:.
1. Backpack barrier treatments at selected park(s) to coincide with community
activities, at the request of City @ $500.00 per application.
Page 2 of 4
2021 — 2024 City of Hutchinson (010532)
1
Clarke Environmental Mosquito Management, Inc.
Client Agreement and Authorization 2021
The City of Hutchinson
Environmental Mosquito Management (EMM) Program
Program Payment Plan:
2017 EMM Payment Total Cost for Parts I, II, III, IV
Surveillance and Monitoring $2,100.00
Larval Control $1,500.00
Six Scheduled Adult ULV Treatments $22,200.00
Barrier Treatment (Community Event) $1,000.00
Core Total $26,800.00
**Sales Tax is not charged if Sales Tax Exemption Certificate is on file
Billing:
Monthly invoicing based on services performed
**NPDES Permit: A National Pollutant Discharge Elimination System (NPDES) permit is not
necessary for the execution of the work for mosquito control effective October 31, 2011 for the
City of Hutchinson. Any additional costs associated with activities and/or services that may be
required by Clarke in order to comply with an NPDES permit in the future are not included in this
proposal.
Approved Contract Period and Agreement:
Please check the following contract period:
❑ 2021 thru 2024 Season ( less than 5% increase per year)
(New areas to be covered in 2022 - 2024 will be pro -rated
to the program cost at the rates in effect at the time.)
For The City of Hutchinson:
Sign Name:
Title:
For Clarke Environmental Mosquito Management, Inc.:
Name:
Rob Olson
Date:
Title: Control Consultant Date: 10/7/2020
Page 3 of 4
2021 — 2024 City of Hutchinson (010532)
Clarke Environmental Mosquito Management, Inc.
Client Authorization 2021
The City of Hutchinson
Environmental Mosquito Management (EMM) Program
Administrative Information:
Invoices should be sent to:
Name:
Address:
City: State: Zip
Office Phone: Fax: P.O. #
E-mail Address: County:
**In an effort to be more sustainable, we ask that you provide us with an
e-mail address that the invoices should be sent to.**
Treatment Address (if different from above):
Address:
City:
Contact Person for The City of Hutchinson:
Name:
Office Phone:
Home Phone:
Fax:
Cell:
Title:
Alternate Contact Person for The City of Hutchinson:
Name:
Office Phone:
Home Phone:
Fax:
Cell:
State:
E-Mail:
Pager:
Title:
E-Mail:
Pager:
Please sign and return a copy of the complete contract for our files to:
Clarke Environmental Mosquito Management, Inc., Attn: Rob Olson
20061 Edison Circle East, Clearwater, MN 55320 or Fax at (320) 558-2223
Email: rolson@clarke.com
Page 4 of 4
Zip
HUTCHINSON CITY COUNCIL ntyaf4
}
Request for Board Action
Agenda Item: Items for 2021 Pavement Management Program Project (L1/P21-01)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/23/2021
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set the Assessment Hearing and
potential Project Award for the above referenced letting at their March 23rd meeting. Construction bids were received
on Wednesday, February 10th, so the final drafts of the necessary Resolutions and associated documents reflecting
the apparent low bid amount are attached.
Please note that the estimated construction costs and potential funding options were reviewed by the Resource
Allocation Committee at their recent February meeting. Also, City staff has had ongoing communications with
adjacent property owners in regards to the proposed project improvements and estimated improvement special
assessment amounts throughout the project development process.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15283
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5125
LETTING NO. 1/PROJECT NO. 21-01
WHEREAS, cost has been determined for Letting No. 1/Project No. 21-01, the improvement of:
2021 Pavement Management Program: Harrington Street SW (South Grade Rd to Linden
Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to
Linden Ave), Church Street SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW
(Merrill St to Lynn Rd); roadway reconstruction/rehabilitation by construction of grading, curb
and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting, landscaping,
restoration and appurtenances,
and the contract price for such improvement is $1,712,276.00. The City's share of the contract
price is $1,684,775.28 and the expenses incurred or to be incurred in the making of such
improvement amount to $387,078.68, so that the total cost of the improvement will be
$2,071,853.96.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be
$1,684,775.28, and the portion of the cost to be assessed against benefited property owners is
declared to be $387,078.68.
2. Assessments shall be payable in equal annual installments extending over a proposed period of
ten (10) years, the first of the installments to be payable on or before the first Monday in January,
2021 and shall bear interest at the rate of _ percent per annum from November 1, 2021.
3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the
proper amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided by law,
and he shall file a copy of such proposed assessment in his office for public inspection.
4. The City Administrator shall, upon the completion of such proposed assessment, notify the
Council thereof.
Adopted by the Council this 23rd day of February 2021.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
RESOLUTION NO. 15284
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5125
LETTING NO. 1/PROJECT NO. 21-01
WHEREAS, by a resolution passed by the Council on the 23rd day of February 2021, the City
Engineer was directed to prepare a proposed assessment of the cost of improving:
2021 Pavement Management Program: Harrington Street SW (South Grade Rd to Linden
Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to
Linden Ave), Church Street SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW
(Merrill St to Lynn Rd); roadway reconstruction/rehabilitation by construction of grading, curb
and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting, landscaping,
restoration and appurtenances, and
WHEREAS, the City Engineer has notified the Council that such proposed assessment has been
completed and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. A hearing shall be held on the 23rd day of March, 2021, in the Council Chambers at Hutchinson
City Center at 6:00 p.m. to pass upon such proposed assessment and at such place and time, all
persons owning property affected by such improvement will be given an opportunity to be heard
with reference to such assessment.
2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing,
and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice
to be given to the owner of each parcel described in the assessment roll not less than two weeks
prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the assessment
to the County Auditor, pay the whole of the assessment on such property, with interest accrued to
the date of payment, to the City Administrator, except that no interest shall be charged if the entire
assessment is paid by November 15th, 2021. An owner may at any time thereafter, pay to the City
Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the succeeding year.
Adopted by the Council this 23rd day of February 2021.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
PUBLICATION NO. 8403
NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA-5125
LETTING NO. 1/PROJECT NO. 21-01
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council will meet at 6:00 P.M. on the 23rd day of March, 2021, in the
Council Chambers at City Hall at Hutchinson, Minnesota, and possibly adopt, the proposed assessment for
Letting No. 1/Project No. 21-01, the improvement of:
2021 Pavement Management Program: Harrington Street SW (South Grade Rd to Linden
Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to
Linden Ave), Church Street SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW
(Merrill St to Lynn Rd); roadway reconstruction/rehabilitation by construction of grading, curb
and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting, landscaping,
restoration and appurtenances,
Adoption by the Council of the proposed assessment against abutting property may occur at the hearing
This assessment is proposed to be payable in equal annual installments extending over a period of ten years,
the first of the installments to be payable on or before the first Monday in January 2022, and will bear interest
at the rate of percent (plus or minus) per annum from the date of the adoption of the assessment
resolution. To the first installment shall be added interest on the entire assessment from the November 1, 2021
until December 31, 2022. To each subsequent installment when due shall be added interest for one year on
all unpaid installments.
You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment
on such property, with interest accrued to the date of payment, to the City of Hutchinson. No interest shall be
charged if the entire assessment is paid by November 15, 2021. At any time thereafter, you may pay to the
City of Hutchinson, the entire amount of the assessment remaining unpaid, with interest accrued to December
31 of the year in which such payment is made. Such payment must be made before November 15 or interest
will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment
before the date given above, the rate of interest that will apply is percent (plus or minus) per year. The
right to partially prepay the assessment shall be until November 15, 2021.
The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of
the proposed assessment is $387,078.68. Written or oral objections will be considered at the meeting.
No appeal to district court may be taken as to the amount of an assessment unless a written objection, signed
by the affected property owner is filed with the City Administrator prior to the assessment hearing or presented
to the presiding officer at the hearing. The Council may upon such notice consider any objection to the
amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected
property owners as it deems advisable.
If an assessment is contested or there is an adjourned hearing, the following procedure will be followed:
1. The City will present its case first by calling witnesses who may testify by narratives or by examination,
and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to
ask questions. This procedure will be repeated with each witness until neither side has further questions.
2. After the City has presented all its evidence, the objector may call witnesses or present such
testimony as the objector desires. The same procedure for questioning of the City's witnesses will be
followed with the objector's witnesses.
3. The objector may be represented by counsel.
PUBLICATION NO. 8403
ASSESSMENT ROLL NO. SA5125
LETTING NO. 1/PROJECT NO. 21-01
PAGE 2
4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and
argued to the Council as to the weight of items of evidence or testimony presented to the Council.
5. The entire proceedings will be tape-recorded (videotaped).
6. At the close of presentation of evidence, the objector may make a final presentation to the Council based
on the evidence and the law. No new evidence may be presented at this point.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section 429.081 by
serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the
assessment and filing such notice with the district court within ten days after service upon the Mayor or City
Administrator.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment
of this special assessment for any homestead property owned by a person 65 years of age or older, any one
retired by virtue of a permanent and total disability, or a member of the National Guard or other reserves
ordered to active military service, for whom it would be a hardship to make the payments. When deferment of
the special assessment has been granted and is terminated for any reason provided in that law, all amounts
accumulated, plus applicable interest, becomes due. Any assessed property owner meeting the requirements
of the law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment,
apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on
his/her property.
Matt Jaunich, City Administrator
City of Hutchinson, Minnesota
PUBLISHED IN THE HUTCHINSON LEADER ON
WEDNESDAY, MARCH 10, 2021 AND WEDNESDAY, MARCH 17, 2021.
Due to the COVID-19 Pandemic and concerns about exposure at the Assessment
Hearing, property owners are encouraged to contact the City by calling 320-234-4212
or emailing kexner(aD-ci.hutchinson.mn.us prior to the Assessment Hearing with any
questions or concerns you may have, in order to limit the attendance at the
scheduled Assessment Hearing.
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HUTCHINSON CITY COUNCIL ntyaf,
Request for Board Action WzOu�7
Agenda Item: RESOLUTION AUTHORIZING HISTORIC HUTCHINSON TO CONDUCT AN H�
Department: EDA
LICENSE SECTION
Meeting Date: 2/23/2021
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: none
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Historic Hutchinson has determined that the Franklin House, located at 135 North Franklin Street here in Hutchinson
and recently purchased by the City, is actually the original barn from the Herrington -Merrill historic site.
As a result, they have expressed and interest in salvaging the structure for future restoration. This would entail
potentially moving the original structure from its present location back to the Harrington -Merrill historic site.
The enclosed resolution provides Historic Hutchinson with City Council permission to evaluate the existing structure
and recover any historical artifacts found (to include the building itself). Such work is to be accomplished at no cost to
the City of Hutchinson, must be accomplished by September 3, 2021, and anything recovered remains the property of
the City. Finally, Historic Hutchinson agrees to do this work "at their own risk" so as to protect the City.
The resolution is enclosed for your review.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Adoption of resolution.
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15286
A RESOLUTION AUTHORIZING HISTORIC HUTCHINSON TO CONDUCT AN
HISTORICAL ASSESSMENT AND RECOVERY OF ARTIFACTS AT THE FRANKLIN HOUSE
WHEREAS, the City of Hutchinson has a strong interest in preserving its history and transmitting
that history to future generations; and,
WHEREAS, it is the mission of the Historic Hutchinson organization to restore, to preserve, and to
protect the living and structural history and spirit of the Hutchinson area and to showcase these
assets now and for the future; and,
WHEREAS, the City of Hutchinson has acquired a property that has been determined to have
historical significance to the community;
NOW, THEREFORE, BE IT RESOLVED:
1. Historic Hutchinson is hereby authorized to conduct any needed assessments of the Franklin
House, located at 135 North Franklin Street, Hutchinson, Minnesota 55350 to determine the
desirability and feasibility of recovering historical artifacts.
2. Historic Hutchinson is further authorized to recover any artifacts at the Franklin House, to
include the structure itself, deemed to be of historical significance.
3. Said artifacts shall remain the property of the City of Hutchinson.
4. All activities by Historic Hutchinson in these endeavors shall be conducted at no cost to the
City of Hutchinson.
5. Historic Hutchinson must complete all recovery efforts by September 3, 2021.
6. All activities at the Franklin House by Historic Hutchinson, is members and agents, shall be
"at their own risk," and Historic Hutchinson shall indemnify and hold the City of Hutchinson
harmless against all claims arising from personal injury and/or damage to equipment used in
its investigation and recovery efforts on the premises.
Dated: February 23, 2021
Adopted:
Gary Forcier, Mayor
ATTEST:
Matt Jaunich, City Administrator
Boards and Commissions
BOARD/COMMISSION
MEETING DAY
TIME
PLACE
Airport Commission
3rd Thursday
5:30 p.m.
Airport
Bicycle -Pedestrian Adv.
3rd Wednesday
2:00 p.m.
City Center
(Quarterly)
City Council
2nd/41h Tuesday
5:30 p.m.
Council Chambers
EDA Finance Team
3rd Wednesday
11:30 a.m.
Enterprise Center
Fire Department
I" Monday
8:00 P.M.
Fire Station
HATS Joint Power Bd.
As Needed
2:00 p.m.
HATS Building
HCDC/EDA Board
4th Wednesday
11:30 a.m.
Enterprise Center
HRA Board
3rd Tuesday
7:00 a.m.
City Center
Hutch Downtown Assoc.
Last Thursday
7:30 a.m.
City Center
Joint Planning Board
3rd Wednesday
5:30 p.m.
City Center
Library Board
4ch Monday
4:30 p.m.
Library
PRCE Advisory Board
1st Monday
5:15 p.m.
City Center
Planning Commission
3rd Tuesday
5:30 p.m.
City Center
Police Commission
3rd Tuesday
5-00 P.
E.O.C.
4:45 p.m.
Public Arts Commission
2nd Wednesday
5:30 p.m.
Public Library
Resource Allocation Comm.
I" Tuesday
4:00 p.m.
City Center
Senior Advisory Board
4th Monday
10:00 a.m.
Senior Center
Sustainability Board
3rd Monday
5:30 p.m.
City Center
Utilities Commission
Last Wednesday
3:00 p.m.
Utilities Office
*Any meetings that fall on a holiday are subject to change
HUTCHINSON CITY COUNCIL ntyaf
Request for Board Action 7AZ Owl-7
Agenda Item: Set Public Hearing for Small Cities Development (SCDP) Rental Rehab Program
Department: HRA
LICENSE SECTION
Meeting Date: 2/23/2021
Application Complete N/A
Contact: Jean Ward
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No 0
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The HRA requests the City Council to set a public hearing for March 9, 2021 to review the current SCDP rental rehab
project. The purpose of the public hearing is to provide information and receive citizen input about the progress of the
current SCDP project, 907 Dale Street Apartments, (aka Southdale Apartments).
BOARD ACTION REQUESTED:
Set public hearing for SCDP project, 907 Dale Street Apartments (aka Southdale Apartments).
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 2/9/21 - 2/23/21
Check Date
-----------------
02/12/2021
Check
--------------------
EFT1401
Vendor Name
----------------------------------------------------------
EFTPS
Description
-----------------------------------------------------------------------------------------------------
Payrol1 1/24/21 - 2/6/21
Amount
64,516.38
02/12/2021
EFT1402
Child Support
Payroll 1/24/21 - 2/6/21
410.24
02/12/2021
EFT1403
MN Dept of Revenue
Payroll 1/24/21 - 2/6/21
12,388.50
02/12/2021
EFT1404
Provident Life Ins
Payroll 1/24/21 - 2/6/21
555.80
02/12/2021
EFT1405
PERA
Payroll 1/24/21 - 2/6/21
53,742.26
02/12/2021
EFT1406
Further HSA
Payroll 1/24/21 - 2/6/21
13,581.66
02/12/2021
EFT1407
ICMA
Payroll 1/24/21 - 2/6/21
3,113.33
02/12/2021
EFT1408
VOYA
Payroll 1/24/21 - 2/6/21
330.00
02/12/2021
EFT1409
MNDCP
Payroll 1/24/21 - 2/6/21
350.00
02/12/2021
214124
NCPERS
Payroll 1/24/21 - 2/6/21
320.00
02/12/2021
214125
HART
Payroll 1/24/21 - 2/6/21
469.77
02/23/2021
214126
A R ENGH HEATING & AIR CONDITIONING
FALL MAINT & REPAIR OF FURNACE - FIRE DEPT
339.14
02/23/2021
214127
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
193.21
02/23/2021
214128
ACE HARDWARE - 1790
ZIPLOC BAGS & ICE MELT - FIRE DEPT
105.92
02/23/2021
214129
ACE HARDWARE - 6762
BAGGER HOPPER: SPRING CLAMP SETS - COMPOST
29.97
02/23/2021
214130
AEM MECHANICAL SERVICES INC
INFRARED HEATER REPAIR -AIRPORT
988.17
02/23/2021
214131
ALPHA WIRELESS
FEB MAINT ON RADIO EQUIP - POLICE
794.75
02/23/2021
214132
AMERICAN BOTTLING CO
COST OF GOODS SOLD - LIQUOR HUTCH
366.24
02/23/2021
214133
AMERICAN WATER WORKSASSN
MEMBERSHIP DUES: MIKE LIEN - WATER
79.00
02/23/2021
214134
APX CONSTRUCTION GROUP, LLC
PAY APP #9 & #10 THRU 12/31/20 - REC CENTER PROJECT
70,907.21
02/23/2021
214135
ARAMARK UNIFORM & CAREER APPAREL
2/8 SUPPLIES - LIQUOR HUTCH
160.59
02/23/2021
214136
ARROWHEAD FORENSICS
EVIDENCE BAGS, TAPE, CABLE TIES, MASKS - PD
253.78
02/23/2021
214137
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
460.90
02/23/2021
214138
ATLAS BUSINESS SOLUTIONS
SCHEDULEANYWHERE LICENSE - POLICE
928.80
02/23/2021
214139
AUTO VALUE - GLENCOE
EQUIPMENT PARTS - HATS
161.80
02/23/2021
214140
AUTOMATIC SYSTEMS CO
WELL 7 DRAWDOWN TRANSDUCER REPAIR - WATER
1,823.15
02/23/2021
214141
BECKER ARENA PRODUCTS
ACRYLIC, TEMPERED GLASS -ARENA
562.00
02/23/2021
214142
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
1,846.29
02/23/2021
214143
BENEFIT EXTRAS INC
JAN COBRA & RETIREE BILLING
43.50
02/23/2021
214144
BENNY'S MEAT MARKET
25 TURKEYS - POLICE
125.00
02/23/2021
214145
BFG SUPPLY CO
CREEKSIDE SOIL REFUND FOR OVERPAYMENT 2020
1,134.10
02/23/2021
214146
BLUE EARTH COUNTY
2021 RADIO BD DUES - POLICE
150.00
02/23/2021
214147
BRADLEY SECURITY LLC
INSTALL NEW LEVERS ON DOOR - WWTP
586.00
02/23/2021
214148
BRANDED SOLUTIONS
CUFFED STOCKING CAPS - POLICE
274.65
02/23/2021
214149
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
24,571.18
02/23/2021
214150
BREITKREUTZ, BREANNA
REFUND: DEPOT RENTAL - PARKS
60.00
02/23/2021
214151
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
39,647.92
02/23/2021
214152
CARLOS CREEK WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
594.00
02/23/2021
214153
CARLSON, DAN
FALL 2020 TENNIS INSTRUCTIONS - REC
1,297.50
02/23/2021
214154
CARS ON PATROL SHOP LLC
SQUAD REPAIRS - POLICE
202.26
02/23/2021
214155
CENTRAL HYDRAULICS
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
470.49
02/23/2021
214156
CENTRAL MCGOWAN
ACETYLENE, HIGH PRESSURE - HATS/WWTP
161.20
02/23/2021
214157
CHANDLERTHINKS, LLC
BRAND STORYTELLING IMPLEMENTATION PIECES
4,400.00
02/23/2021
214158
CHEMISOLV CORP
FERRIC CHLORIDE - WWTP
5,177.33
02/23/2021
214159
CINTAS CORPORATION
CLEANING SUPPLIES - MULTIPLE DEPTS
376.96
02/23/2021
214160
COKER COMPOSTING AND CONSULTING
GROWTH OPTIONS STUDY - REFUSE
2,030.00
02/23/2021
214161
CORE & MAIN LP
DUAL PORT SMARTPOINTS - WATER
1,208.80
02/23/2021
214162
CORNER POST EROSION CONTROL
CREEKSIDE SOIL REFUND FOR OVERPAYMENT 2020
50.98
02/23/2021
214163
CRAYFORD, JAMES & JENNIFER
UB refund for account: 3-530-0560-0-02
2.58
02/23/2021
214164
CREATIVE LANDSCAPING
CREEKSIDE SOIL REFUND FOR OVERPAYMENT 2020
29.64
02/23/2021
214165
CROW RIVER FLORAL & GIFTS
PLANT: P SCHERMANN - POLICE
58.99
02/23/2021
214166
CROW RIVER PRESS INC
ANNUAL REPORT - FIRE DEPT
41.35
02/23/2021
214167
CROW RIVER WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
1,260.00
02/23/2021
214168
DELL MARKETING L.P.
DELL LATITUDE 3510- IT
835.01
02/23/2021
214169
DOG -ON -IT -PARKS
SIGNS, BAGS, WASTE CANS - PARKS
1,165.00
02/23/2021
214170
E2 ELECTRICAL SERVICES INC
VARIOUS REPAIRS - MULTIPLE DEPTS
1,197.09
02/23/2021
214171
ELK RIVER COMPOSTING INC
CREEKSIDE SOIL REFUND FOR OVERPAYMENT 2020
525.00
02/23/2021
214172
ENDRESS+HAUSER
ON -SITE CALIBRATION -WATER
2,918.92
02/23/2021
214173
EPA AUDIO VISUAL INC
VIRTUAL MEETING ROOM INSTALL/UPGRADES-CC
4,055.00
02/23/2021
214174
FARM -RITE EQUIPMENT
EQUIPMENT PARTS - PARKS/CEMETERY
2,250.83
02/23/2021
214175
FASTENAL COMPANY
CABLE TIES - POLICE
12.10
02/23/2021
214176
FENSKE, BRUCE
REIMB: CELL PHONE COVER - STREETS
52.55
02/23/2021
214177
FINANCE & COMMERCE
2021 PAVEMENT MGMT PROGRAM BIDS - ENG
277.68
02/23/2021
214178
FIRST ADVANTAGE LNS OCC HEALTH SOLU
DRUG TESTING
161.25
02/23/2021
1214179
1 FIRST CLASS BUILDERS
INSPECT HOME ON FRANKLIN ST - EDA
200.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 2/9/21 - 2/23/21
CheckUa P
h uk
l.
02/23/2021
214180
FIRST SYSTEMS TECHNOLOGY, INC
REPLACEMENT PANELS -WWTP
3,85000
02/23/2021
214121
FORCE AMERICA
4 WAY JOYSTICK: CITY STOCK - STREETS
392.58
=112021
214182
FORESTEDGE WINERY
CINT OF GOODS SOLD - LIQUOR HUTCH
126.00
02j23/2021
214183
FOSTER'S INC.
FOS CATALOG - COMPOST
124.63
O2/23/2021
02/2312021
214184
FOSTER'S INC.
FURTHER
CREEKSIDE SOIL REFUND FOR OVERPAYMENT 2020
730.00
214185
Jan & Feb 2021 1-I5A/FSAAdm. Fees
1,045.44
02/23/2021
214186
FUZE LOGISTICS SERVICES USA INC
1/20 CREEKSIDE TO FREES, HARLAN IA
800.00
0212312021
214197
GAVIN, JANSSEN & STABENOW, LTD
JAN PROSECUTIONS - LEGAL
3,3{aD,T10
02py.2021
214188
GEIKEN'S GUIDE & GUARD, LLC
3110 & 5TH GRADE DARE PROGRAM - PD
5,687.50
02121/2021
214189
GRAINGER
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
491.68
Q2/23/2021
214190
HACH COMPANY
5URPUE5, MAINT, & SUPPORT - MULTIPLE DEPTS
3,481.44
OW312021
214191
HANSEN GRAVEL INC.
5NOW REMOVAL- MULTIPLE DEPTS
1,847.50
0212312021
214192
HANSEN TRUCK SERVICE
MACK TRUCK: REPAIR FUEL LEAK - STREETS
317.75
02/23/2021
1214193
HANSEN, STEPHEN
UB refund for account: 3-075-1030-0-02
152.45
02121/2021
214134
HANSON & VASEK CONSTRUCTION
SNOW REMOVAL - STREETS
585.00
02/23/2021
214195
HAWKINS INC
AYANE 15 - WATER/WWTP
2,515.00
02/23/2021
224196
HCVN-TV
4TH QTR MEDIACOM FRANCHISE FEES
10,401."
OZr23/2021
214197
HILLYARDI HUTCHINSON
CLEANING SUPPLIES -ARENA
167.43
02/2312021
214196.
HOEFINFMANN, MICHAEL
CREEKSIDE SOIL REFUND FOR OVERPAYMENT 2020
182.32
02/2312021
12.14199
HOLT MOTORS INC
LIFTASSEMBLIES- STREETS
76.86
02p2 /2021
21A2W
HUTCHFIELD SERVICES INC
FEB CLEANING SERVICES - HATS
1,+415.00
02/23/2021
214201
HUTCHINSON BASEBALL
ADVERTISING SIGN AT VMF (3 YRS) - LIQUOR HUTCH
i,20D.00
O7/23/2021
214202
HUTCHINSON CO-OP
FUEL & SUPPLIES - MULTIPLE DEPTS
13,831.29
O2/23/2021
2142U3
HUTCHINSON HEALTH
DRUG TESTING
355.00
02/2312021
214204
HUTCHINSON LEADER
24 MO SUBSCRIPTION - WWTP
UTILITIES L/1 - 2/1'21
105.00
02/23/2021
1214205
HUTCHINSON UTILITIES
99,226.30
02/23/2021
214206
HUTCHINSON WHOLESALE #1550
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
983.08
02/23/2021
214207
HUTCHINSON WHOLESALE #1552
A R FILTERS FOR SLIDER & SHOP - PARKS
57.66
(12/23/2021
214208
I & S GROUP, INC.
REC CENTER IMPRV: SERVICES THRU 1/31/Z1
210.74
OZ12W2021
214209
INGSTAD BROADCASTING
JAK ADVERTISING - LIQLJOR/EVENT CENTER
360.00
02/23/2021
214210
INT'L SOCIETY OF ARBORICULTURE
DONOVAN SCHUETTE: ANNUAL DUES - STREETS
270.00
02/2312021
1214211
INTERNATIONAL CODE COUNCIL INC
20 MN MECH/FUEL GAS CODE - BLDG
123.00
02/23/2021
214212
INTERSTATE DISTRIBUTION & MFG
CHAINS, SPROCKETS - COMPOST
245.74
0212112021
214213
ISD #423
JAN COMM ED CLASSES
1,gwo.im
02)'23/2021
214214
J & B PALLET; LLC
PALLETS - COMPOST
4,895.00
02/2312021
214215
J- P. AUSTIN ASSOCIATES INC
VERMICULITE BULK -COMPOST
11,872.12
0212312021
214216
JACK'S UNIFORMS & EQUIPMENT
SHIRT5 WITH LOGOS - POLICE
603.49
02123/2021
1214217
JAY BORKA EXCAVATING
CREEKSIDE SOIL REFUND FOR OVERPAYMENT 2020
45.00
02/23/2021
214218
JEFFERSON FIRE & SAFETY INC
SPANNER WRENCH SETS - FIRE DEPT
83.70
02/23/2021
2142.0
JOHNSON BROTHERS LIQUOR CO.
CAST OF GOODS SOLD - LIQUOR HUTCH
42,9r4�,52
02/23/2021
21422Q
JUUL CONTRACTING CO
2/5 SNOW REMOVAL - STREETS
1,170,00
OZ/23/2021
214221
KEN'S EXCAVATION & LANDSCAPING
CREEKSIDE SOIL REFUND FOR OVERPAYMENT 2020
317.15
02/23/2021
214-222
KOHLS SWEEPING SERVICE
£REEKSIDESOIL REFUND FOR OVERPAYMENT 2020
114.67
02/23/2021
214223
KOSEK, JEFFREY
2/5 SNOW REMOVAL - STREETS
585.00
02/23/2021
214224
KRANZ LAWN & POWER
CHAIN5AW - FIRE DEPT
1,021.79
02/23/2021
214225
L & M FLEET SUPPLY
CREEKSIDE SOIL REFUND FOR OVERPAYMENT 2020
1,51D.24
02/23/2021
2142Z6
L & P SUPPLY CO
EQUIPMENT PARTS - MULTIPLE DEPTS
3,Z23.00
O2/23/2021
2142Z7
LITTLE FALLS MACHINE INC
EATON SPINNER MOTOR -STREETS
452.67
02/23/2021
214228
LOCHER BROTHERS INC
COST OF GOODS SOLD - LIQUOR HUTCH
40,7132.10
02/23/2021
214229
LOE'S OIL COMPANY
FILTERS, FLOOR PADQDRY -STREETS
790.00
OV2312021
214230
LOGIS
FEB APPL SUP-GIS BASE - MULTIPLE DEPTS
7,119R.00
41.95
02/23/2021
214231
LONGMONT FLORIST INC
PLANT: J MAGNUSSON - PARKS
02/23/2021
214232
MARCOTECHNOLOGIE5,LLC
BARRACUDA MESSAGE ARCHIVER
2,979,51
0=12021
214233
MARCO TFCHNQI_QGIFS, LLC
1/Z14 - 2/20'21 CONTRACT - VARIOUS DEPTS
1,721,46
02P3/2021
214234
MARSHALL CONCRETE PRODUCTS
MISC LANDSCAPING, PAVE EDGING - PARKS
221.92
02/2312021
214235
MARTI N-MCALLISTE R
RETURN TO DUTY - POLICE OFFICER ASSESSMENT
2,DDQ.00
02/23/2021
214236
MATHESON TRI-GAS INC
HIGH PRESSURE - WWTP
25.27
02/23/2021
214237
MCLEOD COUNTY FAIRGROUNDS
COmMEROIAL BLDG RENTAL - REC
680.00
Q2/23/2021
214238
MCLEOD COUNTY RECORDER
USE PERMITS - PLANNING
92.00
0212312021
214239
MEI TOTAL ELEVATOR SOLUTIONS FFB{MAR SERVICE - LIBRARY
200.16
0212312021
214240
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
330.96
02/23/2021
214241
MINI BIFF
RENTALS - FIRE DEPT
423.86
02/23/2021
1.214242
MINNESOTA CHIEFS OF POLICE
CRITICALISSUES SERIES WEBINAR: GIFFERSON - PD
150.00
0Z/23/2021
12IA24a
MINNESOTA COUNTY ATTORNEY ASSN
FORFEITURE FORMS - POLICE
33.00
02n3/2021
1214244
IMINNESOTA DEPT OF HEALTH
Ql 2021 STATE FEE -WATER CONNECTIONS
11,7%.W
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 2/9/21 - 2/23/21
ChetkDate
heek �4l OQIIr an
_
02/23{2021
214245
MINNESOTA ICE ARENA MANAGERS ASSN
2021 ARENA MEMBERSHIP
200.00
02/23/2021
214245
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
511.00
02/23/2021
214247
MN COMPOSTING COUNCIL
2020 SPONSORSHIP - CREEKSIDE
500.00
02/23/2021
214248
MN DEPT OF NATURAL RESOURCES
PAY #10 RIVER FLOW MONITORING AGMT - WWTP
3,65ow
02123/2021
214249
MN DEPT OF NATURAL RESOURCES
2020 WATER USE & SUMMER SURCHARGE - WATER
7,75,9.76
02I23/2021
214250r
MORGAN CREEK VINEYARDS
COT OF GOODS SOLD - LIQUOR HUTCH
279.00
02/23/2021
214251
NERO ENGINEERING LLC
JAN TREATMENT EFFORTS - WWTP & WATER
70,432.60
02/2312021
214252
NORTH CENTRAL LABORATORIES
SULFURICACID, SODIUM HYDROSIDE, AMMONIA- WWTP
151.19
02p2 /2021
214253
NORTHERN BUSINESS PRODUCTS
LINERS - LIQUOR HUTCH
17.23
02/23/2021
2142SA
NORTHERN STATES SUPPLY INC
EQUIPMENT PARTS - HATS
200.19
0 23/2021
214255
NUVERA
FEB PHONE SERVICES
6,626.23
0212312022
214256
O'RELLYAUTO PARTS
MUSCLE MAGIC- PARKS
36.99
0212312021
214257
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
21720.25
02/23/2021
214259
PEN & INC.
DESIGN{GRAPHICS FOR SHOW BANNERS - COMPOST
4,111.00
=V.2021
214254
PENMAC STAFFING SERVICES, INC.
CREEKSIDE TEMP STAFFING
734.16
02PW2021
214260
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
3,339.20
02/23/2021
214261
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
32,164,40
0W23/2021
214262
PINE PRODUCTS INC
GROUND MULCH - COMPOST
9,000,00
02/23/2021
214263
PLUNKETTS PEST CONTROL
PEST CONTROL - ARENA
114.14
02/2312021
214264
PNHS SERVICE AREA
TESTINQ - FIRE DEPT
62.00
02PV2021
214265
PREMIER LIFT PRODUCTS LLC
WHEELCHAIR LIFT MAINT - ARENA
510.00
02/23/2021
214266
PREMIUM WATERS
FEB SERVICE - PARKS
8.00
0V23/2021
214267
PRO AUTO MN INC.
FIRE DEPTTIRE REPAIR
20.00
02/2312021
21426$
QLIILLCORP
OFFICE SUPPLIES- MULTIPLE DEPTS
493.11
02/2312021
214269
RAHN PAINTING & CONTRACTING LLC
FEB SNOW REMOVAL - MULTIPLE DEPTS
EMERGENCY REPAIR OF MOYNO PUMP- WWTP
3,675.00
02/23/2021
214270
RAPIDS PROCESS EQUIPMENT INC
14,675.28
OV2312021
214271
RATH RACING INC
CREEKSIDE SOIL REFUND FOR OVERPAYMENT 2020
9/29 FLATBED - CREEKSIDE FREIGHT
1/2V21 EMR REFRESHER COURSE - PD
REFUND: PRESCHOOL GYM
50.73
02/23/2021
214272
REINER ENTERPRISES INC
554.02
0212312021
214273
RIDGEWATER COLLEGE
730.00
02}23{2021
214274
RCI54TZKE, AMY
25.00
02/23/2021
214275
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
670.08
02/2312021
214276
SCHMIDT, BEN
JURY DUTY MILEAGE - COMPOST
53.46
02p2 /2021
214277
SCHMIDT, CANDICE
REFUND: BASKETBALL CANCELLED DUE TO COVID - REC
22.00
02/23/2021
214278
SCHUMF, DONOVAN
REIMB: WINTER BOOTS -STREETS
125.00
0 23/2021
214279
SHER IN WILLIAMS
PAINT- REC BLDG
1,359.30
02n3/2021
214280
51TEIMPROVE, INC
2/26f21 - 2/25/2Z SUBSCRIPTION - MULTIPLE DEPTS
2,806.90
02/2312021
214291
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
31,610.94
02/23/2021
224282
SPIRIT COMMUNICATIONS LLC
REWIRE OLD PART OF HATS BLDG TO IT ROOM - HATS
2,977.00
02/23/2021
214283
ST. ANASTASIA SCHOOL
REFUND: BROKEN CLIPS ON SNOW SHOES - COMM ED
15.00
02/23/2021
214284
STANDARD PRINTING-N-MAILING
POSTAGE & ENVELOPES - MULTIPLE DEPTS
1,290.22
0212312021
214285
STAPLES ADVANTAGE
OFFICE SUPPLIES - MULTIPLE DEPTS
76.09
OZ/23/2021
1214286
STAAWIND SOFTWARE INC
HARD DRIVES - IT
11930.00
02/2312021
214287
STATE OF MN DEPT OF PUBLIC SAFETY
RIGHT TO KNOW ACT -AIRPORT
25.00
02/23/2021
214288
STOCKHOLM TOWNSHIP
CREEKSIDE SOIL REFUND FOR OVERPAYMENT 2020
220.29
02/23/2021
21A289
SU14 LIFE FINANCIAL
FEBRUARY DENTAL CLAIMS & ADMIN FEES
=PROCESSING PIPES - WATER
11,227.00
02/23/2021
214290
SUPERIOR JETTING
3,350.00
02W2021
214291
TALL SALES COMPANY
JAN 2021 CREEKSIDE SALES COMMISSIONS
8,054,68
02/23/2023.
121429Z
TERMINAL SUPPLY CO
SPRAY PAINT, PRIMER - HATS
164.63
02/23/2021
214293
THOMSONREUTERS-WEST
JANWESTINFOCHARGES- LEGAL/POLICE
1,249.23
02/23/2021
214294
TILLNIANN, LORAINA
REFUND: CANCELLED EVENT DUE TO COVID - EV CTR
1,250.00
02/23/2021
214295
TITAN MACHINERY
REPLACE U-JOINTS ON COMPOST WHEEL LOADER
1,d10.53
02j23/2021
214295
TW COUNTY WATER IBOTTLED WATER DELIVERY - MULTIPLE DEPTS
UNITED PACKAGING & DESIGN 90GA UVI STRETCH -COMPOST
UNIVERSITY OF MINNESOTA 2021 MN SHADE TREE REG - MULTIPLE DEPTS
236.65
02(23/2021
214297
91,00
0ZW2021
214298
300.00
02/23/2021
214299
UNUM LIFE INSURANCE CO OF AMERICA IMARCH LIFE INSURANCE
VALLEY SALES OF HUTCHINSON AUTO PARTS - BLDG INSPECTIONS
2,819.17
02/2312021
2143DO
127.44
02j23/2021
214301
VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH
VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH
VINOCOPIA INC _ COST OF GOODS SOLD - LIQUOR HUTCH
WASTE MANAGEMENT OF WI -MN 1/16- 1/31 RESIDENTIAL REFUSE
15,16&n
02/23/2021
214302
334.00
02123/2021
214303
2,548.71
0212312021
224304
5,384.09
0212312021
214305
WATERVILLE FOOD & ICE
WEBER, COLEMAN
COST OF GOODS SOLD - LIQUOR HUTCH
269.37
02/23/2021
214306
UB refund for account: 1-965-4250-8-04
29.37
02/23/2021
214307
IWFLCOME NEIGHBOR
INEW RESIDENT VISITS - LIQUOR HUTCH
60.00
02p3/2021
12IA308
IWM CENTRAL SANITATION INC.
1JAWLIARY RESIDENTIAL REFUSE
47,894,50
0212312021
1214309
1WE5T SHORE SERVICES
JINSTALL FEDERAL SIGNAL SOFTWARE - EMERG MGMT
950.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 2/9/21 - 2/23/21
02/23/2021 214310
02/23/2021 214311
02/23/2021 214312
02/23/2021 214313
Total - Check Disbursements:
WINE COMPANY, THE
WINE MERCHANTS INC
WOLD ARCHITECTS & ENGINEERS
ZIEGLER INC
COST OF GOODS SOLD - LIQUOR HUTCH
COST OF GOODS SOLD - LIQUOR HUTCH
NEW POLICE FACILITY-THRU 1/31/21
FILTERS, BOWL, DURAMAX -COMPOST
8,868.85
2,612.69
38,602.29
463.47
I Department Purchasine Card Activitv - January 2021 1
Date Dept
01/13/2021 PLANNING
01/29/2021 PLANNING
01/06/2021 PARK AND REC
01/11/2021 PARK AND REC
01/11/2021 PARK AND REC
01/11/2021 PARK AND REC
01/11/2021 PARK AND REC
01/11/2021 PARK AND REC
01/11/2021 PARK AND REC
01/13/2021 PARK AND REC
01/25/2021 PARK AND REC
01/25/2021 PARK AND REC
01/26/2021 PARK AND REC
01/26/2021 PARK AND REC
01/26/2021 PARK AND REC
01/27/2021 PARK AND REC
01/13/2021 CREEKSIDE
01/29/2021 CREEKSIDE
01/29/2021 CREEKSIDE
01/05/2021 FINANCE
01/07/2021 FINANCE
01/07/2021 FINANCE
01/11/2021 FINANCE
01/26/2021 FINANCE
01/26/2021 FINANCE
01/27/2021 FINANCE
01/27/2021 FINANCE
01/04/2021 LIQUOR HUTCH
01/07/2021 LIQUOR HUTCH
01/13/2021 LIQUOR HUTCH
01/14/2021 LIQUOR HUTCH
01/18/2021 LIQUOR HUTCH
01/25/2021 LIQUOR HUTCH
01/27/2021 LIQUOR HUTCH
01/12/2021 PUBLIC WORKS
01/14/2021 PUBLIC WORKS
01/20/2021 PUBLIC WORKS
01/27/2021 PUBLIC WORKS
01/29/2021 PUBLIC WORKS
01/05/2021 ADMIN
01/06/2021 ADMIN
01/06/2021 ADMIN
01/07/2021 ADMIN
01/11/2021 EDA
01/21/2021 EDA
01/27/2021 EDA
01/29/2021 EDA
01/05/2021 POLICE
01/11/2021 POLICE
01/14/2021 POLICE
01/15/2021 POLICE
01/19/2021 POLICE
01/22/2021 POLICE
01/11/2021 FIRE
01/11/2021 FIRE
01/11/2021 FIRE
Vendor Name
WAL-MART
WHENIWORK.COM
OTC BRANDS INC
VISTAPRINT
FACEBOOK
VISTAPRINT
FACEBOOK
FACEBOOK
SPS COMMERCE
CASH WISE FOODS
CASH WISE FOODS
FACEBOOK
MENARDS HUTCHINSON
RITE INC
EIG CONSTANTCONTACT.COM
MENARDS HUTCHINSON
MINNESOTA EROSION CONTROL
BIG STATE INDUSTRIAL SUPPLY
POLLUTION CONTROL AGENCY
U OF M CONTLEARNING
CSW EA
LEAGUE OF MN CITIES
LEAGUE OF MN CITIES
LEAGUE OF MN CITIES
SECRETARY OF STATE
LOGMEIN GOTOMEETING
IEDC ONLINE
WAL-MART
SECRETARY OF STATE
ETSY.COM
BCATRAINING EDUCATION
MESSAGEMEDIA USA INC.
WALMART.COM
CENEX
CHIPOTLE
GLOBAL TEST SUPPLY
Description
Pop for vending machine
Faucet parts
Face Masks
Employee scheduling program
Skating program goodie bags
Skating program goodie bags
Recreation business cards
Trash bags
Facebook boost arena worker help
Business cards
Facebook boost arena worker help
Trash bags
Facebook boost arena worker help
Dec 2020 SPS fees for UH and Bomgaars
Office coffee, rubbing alcohol
Breakroom coffee
DMV - calculator ribbon
City Center - highlighters
Finance - wall calendar with dry erase
Admin - adhesive address labels
Engineering- Document Binding combs
City Center - Document Binding combs
Engineering - plastic binding spines
City Center - Sticky notes, markers, dry erase markers
Facebook advertising
Breakroom oven
First Aid Kit updates
Monthly Cloud Retailer fee
Email advertising
Cleaning, bulb replacement
MECAConference - John P.
Utility Marking Paint
WW Licensure Refresher - Deb P.
MN Transportation Conference - Kent E.
WW Innovative Conference - Tim G.
MCMA Winter Professional Development Workshop - Matt
Elected Leaders Institute Foundational Program - Brandon
Elected Leaders Institute Advanced Program - Dave
Notary for Melissa
GoToMeeting subscription
On-line IEDC course
Ooeratine supplies for Enterprise Center
Incubator management textbook
Shannon Schermann Notary
Training/ Mayland
Paging
Calendars
Battefies
Fuel for trip to and from Rosenbauer.
Dinner for J.Sturges, C. Dostal, A. Carlson
New 4 gas meter
Amount
51.33
7.59
12.99
18.26
84.00
27.99
129.90
21.30
34.46
32.07
104.95
1.42
35.80
3.00
104.95
3.00
215.00
25.92
23.93
10.44
4.88
18.90
20.99
23.44
26.59
26.99
101.72
30.00
269.68
40.98
35.64
267.19
70.00
98.94
129.00
831.60
260.00
150.00
50.00
30.00
175.00
95.00
120.00
20.19
455.00
10.01
64.37
120.00
46.40
25.00
30.00
14.54
8.99
30.01
29.03
458.92
Department Purchasing Card Activity - January 2021
Date
Dept
Vendor Name
Description
Amount
01/18/2021
FIRE
GALLS LLC
Uniform items
907.20
01/18/2021
FIRE
GLOBAL TEST SUPPLY
Repair sensors for existing gas meters
443.04
01/04/2021
IT
AMAZON
Disc Duplicator
126.00
01/05/2021
IT
AMAZON
Iphone Case TK
12.80
01/11/2021
IT
DRI NUANCE
Naturally Speaking for MSebora
500.00
01/11/2021
IT
AMAZON
Speakers for Teri
12.40
01/11/2021
IT
AMAZON
Smart UPS MDC building
373.97
01/11/2021
IT
AMAZON
Smart UPS waste water
373.97
01/11/2021
IT
AMAZON
White board Tom
58.90
01/11/2021
IT
AMAZON
Calendar Tom
13.99
01/13/2021
IT
HP HP.COM STORE
Plotter ink
89.23
01/13/2021
IT
AMAZON
USB to Serial adapter
20.69
01/18/2021
IT
AMAZON
Scanner for Steph
879.99
01/18/2021
IT
AMAZON
Scanner for Melissa
879.99
01/19/2021
IT
AMAZON
Speakers for Lori and Kim
22.20
01/25/2021
IT
AMAZON
Phone supplies for MV
40.38
01/28/2021
IT
LOGMEIN GOTOMEETING
GoToMeeting Tom and Matt
10.79
01/29/2021
IT
BESTBUY
Web cams for PD
189.98
Total- P-Cards:
$ 10,092.82
"To improve is to
change, to be perfect is
to change often"
-Winston Churchill
HUTCHINSON FIRE DEPARTMENT
2020 ANNUAL REPORT
HUTCHINSON FIRE DEPARTMENT 2020 ANNUAL REPORT
Our Mission Statement "To Help People"
Our Mission "Be Honest, Be Safe, Be Nice, Treat People Like They Are Family"
Our Vision "To Provide the Best Service and Protection Possible"
Our Guiding Principles "Pride, Honor and Integrity"
To the Community We Serve
The challenges thrust upon the fire service in 2020 were numerous and extreme. It became more of a
necessity than ever to change and adapt to what we were navigating through in order to still deliver on
our vision. We made significant changes to our operations and PPE to manage the pandemic that we
found ourselves in the middle of. We have weathered that storm and are glad 2020 has finally
concluded and we now look forward to 2021 with anticipation. We are even more prepared to tackle
anything and everything that may come our way.
The continued and valued support we receive from the Townships and Cities that we serve is truly
appreciated and we Thank You for that. We are also blessed to have, such a dedicated group of
Firefighters that are ready and willing to perform at the highest level, whenever they are called to duty.
Chief Schumann —Assistant Chief Abelson — Battalion Chief Sturges — Battalion Chief Vik
HUTG
Dedication: We honor those who have come before us and paved the way for the current and
future success of our organization. Thank you for your dedicated service to the community.
George Nelson- passed away May 2020 with 18 years of service from 1963-1981
Weston Scott- passed away June 2020 with 10 years of service from 1994-2005
Jon Burks- passed away December 2020, with 11 years of service from 1979-1991
lj. qw.k
Awards: Our peer recognition program annually votes on
awards that celebrate the accomplishments of those who
have performed at the highest levels throughout the year.
These individuals have been excellent performers throughout
their careers and we truly appreciate their accomplishments.
"Officer of the Year" Brandon Vik
"Distinguished Service" John Travis
"Firefighter of the Year" Chris Dostal
2
Challenges
The keywords for 2020 were "change, adapt and overcome". When it became apparent that the
pandemic was heading our way, our officer group met, revised our procedures and protocols, and came
up with a plan to stockpile more PPE supplies, take strategic action to reduce or eliminate resource
exposure to firefighters and equipment on emergency scenes and at training. Swift and improved
decontamination procedures were implemented along with a host of other measures to ensure the
safety of our firefighters without sacrificing emergency response. The plan has worked extremely well
and we are still utilizing it at this time.
Firefighters are a huge family/team. We train together, we conduct frequent meetings, we are in close
quarters in our apparatus. Bottom line is we are with our firefighter family as much or more than our
actual families. This pandemic threw a huge wrench into our daily operations, so we modified our
training into small groups, online learning modules and virtual events. We alternated training nights and
made many, many other small changes to ensure the safety of our people.
We conducted a handmade mask drive in which we received over 1,000 masks of various shapes and
sizes. In turn we redistributed 100% of these masks to care facilities in need throughout our community.
Accomplishments
-Conducted all annual requirements to maintain Firefighter licensing and certification. Worked
with our medical training partner (Allina) to keep up with all continuing education needs.
-Completed annual firefighter physicals, blood tests, SCBA and N95 fit testing along with all
other requirements.
-Completed annual testing, certification and required maintenance on all apparatus, breathing
air compressor, SCBA packs, and small equipment.
-Our truck committees put in countless hours developing specs for our new tanker truck and
rescue truck. Both of these trucks have been ordered and will be delivered in 2021.
-Continued annual replacement of PPE to stay ahead of minimum NFPA requirements.
-Tested and hired 5 new recruits -Recruits completed EMR Classes
-Completed several apparatus lighting upgrades
-Region #10 host site for FD PPE distribution
-Pandemic response protocol changes instituted
-Installed new metal windows in training tower
-Technology upgrades (1-pads) in more vehicles
-Ordered armor vests
-Face mask collection & distribution
-Prescribed burns in city & county
-Installed lights on training tower
-Station window & HVAC upgrades
-HFD-RA major bylaw changes to promote the financial health of the pension fund, improve
firefighter benefits and aid with firefighter retention.
-Summer duty crews operated on the weekends between Memorial Day and Labor Day. They
responded to 18 emergency calls, (MVA's, water rescue, fire, medicals, alarms, etc.). They
completed apparatus maintenance and repairs, installed new metal windows in our training
tower, completed routine maintenance and cleaning around the station, pre -planned
commercial properties, trained together, gained invaluable first truck experience and promoted
team building. The program was an overwhelming success and we hope to continue with it.
4
HUTCHINSON FIRE DEPARTMENT 2020 ANNUAL REPORT
Operational Data
Total Emergency Calls
550
500
450
400
350
300
250
200 319 348 312 317 309
150 215 253-
100 156
50
342 348 307 318 332
1990 2000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
City ■ Rural
Emergency call volume for the year was fairly unchanged by the pandemic as illistrated above. There has
been a slight upward trend in total calls as would be expected by normal population growth. In the chart
below it is worthy to note the increasing number of medicals and rescues over the last decade.
180
160
140
120
100
80
60
40
20
0
Emergency Call Type
■ FIRE- General ■ FIRE- Structure ■ Rescues and MVA ■ Medicals
■ Alarms and Sprinklers ■ Hazardous Condition ■ Other
2010 2011 2012
q
2013 2014 2015 2016 2017
NI -
I
2018 2019 2020
5
Operational Data Continued...
The officer only response
program is core to our
operation, increasing
customer service and
improving emergency scene
command capabilities. It also
saves the city an average of
$25,000 and approximately
2,000 firefighter labor hours
each and every year.
2020 Important Numbers
Total Calls for Service = 484
Response time calculations
changed in 2016 and we
began using the most
accurate means possible to
capture exact "first truck out
the door" time. Prior to 2016
the numbers were averaged
based on multiple factors.
Lives Saved (bv HFD interventions) _ .3
Property Value Saved (by HFD interventions) _ $6,621,500
0
Public Relations and Fire Safety Education
There was a substantial reduction in events related to public realtions and fire safety education because
of the pandemic. We were forced to close the fire station for tours and education events and for the
first time in many decades we had to cancel our annual open house event, all in an effort to keep our
people and the public safe.
Thankfully we worked out a new plan with Hutchinson Public Schools and were still able to deliver fire
safety education at both West Elementry and Park Elementry.
McLEOD FIRE CHIEFS ASSOC.
24 public relations events/327 hours.
5 fire safety education events/48 hours.
922 total students
Inspections and Permits
S�Cry
NO
ryIRE
G DUCATI ON
There was also a substantial reduction in inspections as we made a decision that we would not enter
private living units (apartments, rentals, etc.) or occupied commercial spaces unless there was an
emergency or an immediate safety concern that required attention.
Daycare and Foster Care facilties were still inspected but only as requested (approx 14) and all new
construction was inspected to ensure proper installation and operations of fire alarm and sprinkler
systems (approx 32).
Building plan reviews were also conducted jointly with the City of Hutchinson Builing Department.
We were heavily involved with facilitating the fire alarm and security panel upgrades throught all City of
Hutchinson facilities to ensure proper communication and function.
Because of the pandemic all rural burn permits had to be issued by the fire deparment instead of the
township representatives like it had been done in previous years. 86 permits were ultimatley written to
rural residents from the HFD. Note: the current burn permit system is being evaluated with a hopeful
change coming for 2021.
7
Goals for 2021
-Continue our firefighter health and safety initiative by making facility and equipment
improvements as needed and also focusing on personal health and well-being
-Aggressive replacement of PPE items as needed to ensure NFPA compliance
-Major repair and upgrade items on Tanker 6 and Rescue 8 to extend service life
-Put into service new tanker truck and new rescue truck
-Train on and put into service new armor vests
-Complete the next phase of improvements
to Fireman's Park and plan for the future
-Install new memorial wall at the fire
station honoring those who served 20 or
more years
-Work with township and county officials to
implement a new burn permit program
-Resume and expand inspection program
-Complete review and update of SOG/policies
-Expand on technology upgrades
-Conduct advanced, hands on live burn training
-Continue with summer duty crews
Primary Services
We will continue to delivery excellent emergency response with a focus on professionalism and
consistency. Community fire safety education will remain one of our cornerstone programs.
Utilizing technology and analytics we will strive to make improvements to our operations
whenever and wherever possible. High quality and frequent training will continue ensuring
firefighter proficiency in all duties. Firefighter health and safety is, and will continue to be, our
#1 priority so that "Everyone Goes Home."
8
ILill C4a1►[•Te7►19IC0:197:1g_1Ci1► 1:10111
PkINIL1►101 WL1xC0:11el IM
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--NEW
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Major Capital Improvement Schedule
15+ Year Equipment Replacement Plan (2021 Estimates)
Vehicle
Description / Code
Model
Year
Replace
Year
Total
Miles
Total
Hours
Original
Cost
Estimated
Replacement Cost
Ladder 1
Pierce, 100' Aerial Ladder
2001
1 2026
12,902
1,957
$730,000
$500,000 Refurbish
$1.7 mil Replace
Utility 5
Chevy Crew Cab pickup**
2008
2021
44,917
-
from HPD
Current Rescue 8 will
become Utility 5
Chief 1
Dodge Durango
2013
1 2023
1 60,055
1 4,541
1 $28,000
$42,000
Command
Ford Interceptor
2017
1 2027
1 39,431
1 2,794
1 $38,000
$46,000
HERT Trailer
Hazardous Material Trailer
2000
1 2025
1 -
-
1 $6,000
$8,000
Tanker 4
Chevrolet, Tanker 3000
1990
1 2021
1 14,817
1,461
1 $81,721
$265,000
Tanker
International, Tanker3000
1996
1 2031
1 13,261
1,187
1 $77,912
$310,000
Engine 2
Rosenbauer, Engine/Pumper
2016
1 2036
1 11,103
1 719
$579,000
$725,000
Engine 7
Rosenbauer, Engine/Pumper
2008
1 2028
1 27,582
1 1,588
$321,955
$650,000
Rescue 8
Ford, Grass/Medical-
2002
1 2021
1 28,554
1 -
$33,164
$59,000
R-8 Skid
Slide in Skid Unit / Bed
1999
1 2021
1 -
-
$6,000
$49,000
Ranger
Polaris 6 Wheelerw/skid
2006
1 2024
1 -
209
$17,752
No skid $22,000
Boat
Inflatable w/25hp Yamaha
2007
1 2032
1 -
-
$5,961
boat only $4,000
Boat
Metal Ice Boat
1998
-
-
-
$300
Do Not Replace
Med. Trailer
Mass Casualty Trailer*
2004
-
-
-
-
N/A
*Owned by private health care group and housed by HFD
City Owned vehicle
Rural Owned vehicle
IShared 50/50 vehicle
Note: Estimated replacement cost is speculative assuming a 3-6% annual inflation rate aridlor current market analysis.
Thank you again to the citizens of the Hutchinson Fire District for your cont.,,
- Vp - - -f our organization, our firefighters and our mission!
10
c� HUTCHINSON CITY COUNCIL
KJ 1 �`;I41W-k"OM Request for Board Action
A CITY ON PURPOSE.
Planning, Zoning, Building Department Annual Update
Agenda Item:
Department: Planning
LICENSE SECTION
Meeting Date: 2/23/2021
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑�
Communications, Requests
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
I will be giving a presentation regarding the 2020 Planning, Zoning and Building Annual Report at
the Council Meeting. I have attached some key information from the annual report for your
review.
Please let me know if you have questions.
Thank you,
Dan
BOARD ACTION REQUESTED:
None.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
ADDENDA
CITY OF HUTCHINSON
CO UNT OF B UILDINGIPL UMBING/MECHANICAL PERMITS
ISSUED AND VALUATION
2020
Total Number Inspections
2,275
Building Permits Issued by Type
Year to Date
Number Permits
& Valuation
Commercial new
5 - $3,770,386
Commercial Additions/ Remodels
89 - $22,123,067
Industrial new
2 - $3,333,920
Industrial Additions/Remodels
1 - $246,500
Fire Sprinkling
47 - $692,549
Total New Residential Units (Single Family, twins, townhomes
36 - $7,582,886
Residential misc. (additions, repairs, remodels, etc)
144 - $1,187,800
Set fee permits (reside, reroof, window replacement, misc.)*
515
HRA Building Permits
0- $0
Waived Fees
0- $0
Subtotal Building Permits:
$38,937,108
Mechanical
178 - $2,495,764
HRA Mechanical
0 - $0
Plumbing*
137
HRA Plumbing
0
Total Permits issued and valuation
1,154 - $41,432,872
*Set fees not included in valuation
Year -End Report — 2020
Planning/Zoning/Building Department - Page 11
Yearly Permit and Valuation Totals
YEAR TOTAL NO. OF PERMITS TOTAL VALUATION
2020
Building
839
$38,937,108
Mechanical
178
$ 2,495,764
Plumbing
137
$
$41,432,872
2019
Building
747
$42,560,147
Mechanical
198
$ 3,955,457
Plumbing
92
$
$46,515,604
2018
Building
1075
$40,161,512
Mechanical
239
$ 4,147,765
Plumbing
110
$
$44,309,277
2017
Building
1962
$60,949,672
Mechanical
232
$ 6,912,447
Plumbing
97
$
$67, 862,119
2016
Building
788
$18,429,091
Mechanical
206
$ 1,000,062
Plumbing
94
$
$19,429,153
2015
Building
865
$13,690,216
Mechanical
166
$ 1,247,905
Plumbing
78
$
$14,938,121
2014
Building
779
$12,378,612
Mechanical
219
$ 1,821,629
Pluming
83
$
$14,200,241
2013
Building
879
$14,099,677
Mechanical
190
$ 898,781
Plumbing
70
$
$14,998,458
2012
Building
946
$ 6,670,152
Mechanical
168
$ 1,183,714
Plumbing
68
$
$ 7,854,157
2011
Building
919
$ 6,438,050
Mechanical
175
$ 2,240,584
Plumbing
55
$
$ 8,678,634
2010
Building
788
$25,935,474
Mechanical
244
$ 767,772
Plumbing
74
$ 69,300
1106
$26,772,546
• Special permits are fixed fee permits for residential reshingle,
resides, window replacements, and
excavations, signs, manufactured homes, fences, moving,
demolitions, decks, residential sheds, and fire
sprinkler permits.
Year -End Report — 2020
Planning/Zoning/Building Department - Page 12
New Residential Construction
YEAR HOUSING TYPE BUILDINGS UNITS CONSTRUCTION COST
2020
Single Family Dwelling
36
36
$ 7,582,886
2019
Single Family Dwelling
23
23
$ 5,027,559
2018
Single family Dwelling
34
34
$ 6,486,684
2017
Single Family Dwelling
25
25
$ 4,972,795
Twi nhomes
1
2
373,104
$ 5,234,899
2016
Single Family Dwelling
24
24
$ 4,722,278
Twi nhomes
3
6
895,100
$ 5,617,378
2015
Single Family Dwellings
20
20
$ 3,623,304
2014
Single Family Dwellings
23
23
$ 4,770,652
2013
Single Family Dwellings
12
12
$ 2,378,254
2012
Single Family Dwellings
5
5
$ 935,140
2011
Single Family Dwellings
4
4
$ 852,053
2010
Single Family Dwellings
7
7
$ 1,156,000
Year -End Report — 2020
Planning/Zoning/Building Department - Page 13
2020 Construction Activity
NEW CONSTRUCTION STARTS Valuation
New Homes $ 7,582,886
Rite Way Conveyors 3,670,920
HHS Bleachers/Scoreboards 1,375,700
Lighthouse Counseling Center 477,556
Century Court West (bldg. 4) 1,720,666
Dollar General 775,684
Detached Garages
115 4th Ave NW
25,548
911 Neal Ave SW
9,210
415 Erie St SE
22,900
831 Main St N
18,000
907 Lewis Ave SW
27,060
115 Erie St SE
15,500
440 Grove St SW
24,830
905 Carolina Pkwy NW
12,376
628 Main St S
27,933
820 Dale St SW
18,622
Total New Construction
$15,805,391
COMMERCIAL AND INDUSTRIAL ADDITION AND REMODELS
West Elementary Addition
Prince of Peace Addition
Marshalls Remodel
3M (reroof)
Rec Center
Dale Street Apartments
Main Street Sports Bar Addition
MN Specialty Yeast (misc)
Goebel Fixture (office remodel)
Armory (misc)
Cornerstone Commons (tenant remodel)
Pizza Ranch (remodel)
Total Addition and Remodel Work
All Other Commercial/Industrial Work
All Other Residential Work
Mechanical
Plumbing
Fire Sprinkler
Total Construction Valuation
12,331,207
2,306,495
1,500,000
1,089,595
879,000
613,490
250,000
246,500
200,000
170,000
153,000
150,000
$19,889,287
1,564,060
985,821
214957764
0
692,549
$ 41,432,872
Year -End Report — 2020
Planning/Zoning/Building Department - Page 14
City of Hutchinson
New Housing Starts
2020
Site Address Sub Type Owner Name Valuation Contractor Issued
Date
1332 Southfork Dr SE
Single Family
Castle Gate Construction Inc
$218,301
Castle Gate Construction
01/02/2020
1311 Southfork Dr SE
Single Family
Castle Gate Construction Inc
$221,990
Castle Gate Construction
01/08/2020
1260 Denver Ave SE
Single Family
Betker Builders
$183,234
Betker Builders
01/16/2020
126 Detroit Ave SE
Single Family
Betker Homes Construction
$212,488
Betker Homes Construction
01/21/2020
1305 Southfork Dr SE
Single Family
Castle Gate Construction Inc
$227,863
Castle Gate Construction
01/30/2020
177 Detroit Ave SE
Single Family
Betker Builders, LLC
$205,292
Betker Builders, LLC
03/02/2020
1365 Southfork Dr SE
Single Family
Castle Gate Construction Inc
$229,529
Castle Gate Construction
03/02/2020
193 Detroit Ave SW
Single Family
Utecht Construction
$229,335
Utecht Construction
03/16/2020
1353 Southfork Dr SE
Single Family
Bruce Naustdal
$290,163
Bruce Naustdal
03/20/2020
975 Texas Cir NW
Single Family
Bruce Naustdal
$175,555
Bruce Naustdal
03/27/2020
134 Detroit Ave SE
Single Family
Bruce Naustdal
$185,000
Bruce Naustdal
04/28/2020
1368 Bradford St SE
Single Family
Betker Builders, LLC
$214,013
Betker Builders, LLC
05/11/2020
182 Detroit Ave SE
Single Family
Tim & Julie Johnson
$213,033
Betker Homes Construction
05/21/2020
55 North High Dr NE
Single Family
Mark & Connie Runke
$195,843
Tony Fratzke Construction
05/21/2020
404 Grant Ave SE
Single Family
Castle Gate Construction Inc
$231,700
Castle Gate Construction
05/27/2020
545 3`d Ave SW
Single Family
Bonnie Jensen
$192,249
First Class Builders
05/27/2020
198 Detroit Ave SE
Single Family
Betker Homes Construction, LLC
$252,793
Betker Homes Construciton, LLC
07/24/2020
1028 Whiteowl Trl SW
Single Family
Bonneville Land & Cattle
$189,545
Bonneville Land & Cattle
07/10/2020
1036 Whiteowl Trl SW
Single Family
Bonneville Land & Cattle
$189,545
Bonneville Land & Cattle
07/10/2020
1044 Whiteowl Trl SW
Single Family
Bonneville Land & Cattle
$189,545
Bonneville Land & Cattle
07/10/2020
1052 Whiteowl Trl SW
Single Family
Bonneville Land & Cattle
$189,545
Bonneville Land & Cattle
07/20/2020
1060 Whiteowl Trl SW
Single Family
Bonneville Land & Cattle
$189,545
Bonneville Land & Cattel
07/20/2020
1068 Whiteowl Trl SW
Single Family
Bonneville Land & Cattle
$189,545
Bonneville Land & Cattle
07/20/2020
1076 Whiteowl Trl SW
Single Family
Bonneville Land & Cattle
$189,545
Bonneville Land & Cattle
07/20/2020
1084 Whiteowl Trl SW
Single Family
Bonneville Land & Cattle
$189,545
Bonneville Land & Cattle
07/20/2020
157 Eau Claire Ave SE
Single Family
Tom Kloss
$223,178
First Class Builders
08/18/2020
108 Denver Ave SE
Single Family
Betker Builders, LLC
$203,820
Betker Builders, LLC
08/24/2020
915 Texas Cir NW
Single Family
Bruce Naustdal
$173,921
Bruce Naustdal
08/27/2020
118 Eau Claire Ave SE
Single Family
First Class Builders
$174,953
First Class Builders
09/02/2020
110 Detroit Ave SE
Single Family
Janet Betker
$229,487
Janet Betker
09/28/2020
1329 Southfork Dr SE
Single Family
Castle Gate Construction Inc
$227,011
Castle Gate Construction
09/30/2020
188 Denver Ave SE
Single Family
Betker Builders, LLC
$214,448
Betker Builders, LLC
10/16/2020
1145 Cheyenne St SW
Single Family
Bernie McRaith
$197,663
Dennis Kahl Contracting
10/27/2020
340 Ottawa Ave SE
Single Family
Ronny & Ann Wendorff
$282,281
Betker Builders, LLC
10/29/2020
134 Eau Claire Ave SE
Single Family
Beterk Homes Construction, LLC
$237,061
Betker Homes Construction, LLC
11/02/2020
1317 Southfork Dr SE
Single Family
Castle Gate Construction Inc
$224,322
Castle Gate Construction Inc
12/04/2020
New Construction Count 36 Total Valuation $7,582,886
Year -End Report - 2020
Planning/Zoning/Building Department - Page 15
Vacant Lots -
January, 2021
Addition
Zoning
Year
Availability
Fairway Estates Addition
R
- 1 -
PD
1999
5 Lots
Park Meadows Addition
R
- 3
2005
2 Lots
Bridgewater Estates Addition
R
- 1
2000
15 Lots
Island View Heights Addition
R
- 2 -
PD
2004
10 Lots
Ravenwood West Addition
R
- 2
2005
3 Lots
Summerset Addition
R -
2, R
- 3
2005
50 Lots
Southwind Addition
R
- 2
2003
0 Lots
Southfork Addition
R
- 3 -
PD
2004
22 Lots
Kottke Court Replat to RiverPointe Villas
R
- 2 -
PD
2008
10 Lots
Santelman's Addition
R
- 3 -
PD
1993
4 Lots
Stearnwood Addition
R
- 1
2004
3 Lots
Ravenwood
R
- 3
1999
0 Lot
Hunter's Ridge Addition
R
- 2
2004
0 Lot
Fraser Subdivision Addition
R
- 2
2005
1 Lot
Excelsior Addition
R
- 2
2007
3 Lots
Hellands Sixth Addition
R
- 2
1984
5 Lots
White Hawk Village
R
- 3
2014
0 Lots
Total
133 Lots
Year -End Report — 2020
Planning/Zoning/Building Department - Page 16
City of Hutchinson
Inspection Counts for 2017
Jan
Feb
Mar
Apr
May
June
July
Aug
Sept
Oct
Nov
Dec
Total
Building
Building Final
12
22
17
11
35
40
62
108
63
81
78
35
564
Consult w Contractor
1
1
2
3
6
1
3
6
1
Energy
1
1
1
1
1
Footings
7
1
13
18
28
32
20
24
15
11
5
3
177
Foundation
3
0
13
6
10
14
13
16
4
7
1
2
89
Framing
4
15
14
8
23
22
23
34
26
24
16
21
230
Insulation
2
8
8
3
9
7
8
10
20
10
10
10
105
Lath
1
1
5
2
3
Manufactured Home
0
0
1
0
0
0
0
1
0
1
2
1
6
Other Inspections
0
0
0
0
0
1
1
0
0
0
0
0
2
Poured/Block Wall
4
1
0
8
3
11
4
6
3
2
0
0
42
Preinspection
5
8
23
65
159
263
151
111
64
87
28
11
975
Rated Fire Assemblies
0
1
3
0
0
1
0
4
3
2
1
1
16
Slab
0
0
0
0
0
0
0
0
0
0
0
0
0
Soils
0
0
0
0
0
0
0
0
0
0
0
0
0
Structural
0
2
2
6
2
1
0
1
0
0
0
0
14
Total
39
59
95
126
272
394
285
321
204
230
150
86
2,220
Fire
Air Test
0
0
0
0
0
0
0
0
0
0
0
0
0
Aboveground
0
0
0
Alarm Test
0
0
0
0
0
0
0
0
0
0
2
0
2
Final Inspection
0
3
1
2
0
4
2
1
1
0
2
3
19
Hydrostatic Pressure
1
1
2
1
4
1
Rough -in
2
1
1
1
0
6
1
0
0
0
0
2
14
Total
3
5
2
5
1
10
3
1
1
4
5
5
35
Mechanical
Duct
0
3
0
0
0
0
0
2
1
1
0
1
8
Appliance Replacement
4
11
5
14
4
3
3
6
3
4
17
8
82
Gas Piping
1
1
3
4
2
4
5
2
9
16
10
7
64
Mechanical Final
10
9
5
14
7
7
10
19
9
14
19
14
127
Rough -in
2
6
5
5
5
12
4
14
8
17
4
6
88
Underground
0
0
0
0
1
2
0
0
0
0
1
0
4
Total
17
30
18
37
19
28
22
43
30
52
51
36
373
Plumbing
Backflow Prevention
0
0
0
0
0
0
0
0
0
0
0
0
0
Final
7
9
6
6
7
6
7
12
8
5
22
4
99
Other Inspections
0
0
0
0
1
0
0
0
0
0
0
0
1
Rough -In
2
13
4
6
6
13
3
12
17
7
2
6
91
Sewer and Water
1
1
5
1
8
12
3
5
6
3
0
1
46
Underground
4
3
9
1
6
8
7
11
1
9
1
0
60
Total
14
26
24
14
28
39
20
40
32
24
25
11
297
Public Works
BMP Installation
0
0
2
2
4
3
8
8
4
0
0
0
31
Drainage Connection
0
0
1
0
1
2
1
1
1
1
0
0
5
Erosion & Sediment
0
0
3
7
0
2
3
0
0
5
0
0
20
Final
0
0
3
3
1
1
1
0
0
0
3
0
12
Total
0
0
9
12
6
8
13
9
5
6
3
0
68
Total Inspections
73
120
148
194
326
479
343
414
272
316
234
138
2,993
Year -End Report — 2020
Planning/Zoning/Building Department - Page 17
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Year -End Report — 2020
Planning/Zoning/Building Department - Page 18
Rental
Registration/Inspection Program
2012
2013
2014
2015
Apartment Building Inspections:
53
26
13
16
Violations:
Horn/Strobe
0
3
0
Grills/BBQ
0
3
3
Sprinkler Testing
2
4
7
0
Extinguisher Test/Tag
2
4
2
6
Alarm Testing
5
4
31
9
Exit Signs
10
2
7
7
Emergency Lights
21
13
5
7
Holes in the SR
1
0
1
6
0
Electrical Boxes / Storage Issues
1
0
1
0
4
Excess Storage / Clutter / Improper Storage Material
0
1
1
1
Dryers
I
I
1
0
0
3
5
Blocked Exits / Hallway Obstructions
0
0
2
1
Total
41
30
42
43
Number of Unit Inspections:
798
756
785
819
Violations:
Smoke Detectors
71
284
162
187
CO Detectors
76
115
157
95
Prper Egress Windows
5
2
85
11
Over Crowding
0
0
0
0
Plumbing Issues
16
4
21
88
Excess Storage / Clutter
78
101
19
14
Electrical Issues
29
32
25
38
Heating Issues
5
0
3
3
Proper Seperation
7
2
0
0
Appliances
1
1
0
83
59
Water Problems
2
0
31
7
Total
290
540
586
502
Total Violations
331
570
628F
545
Year -End Report — 2020
Planning/Zoning/Building Department - Page 19
cR HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Approve/Deny Request to seek bid proposals for SSOM processing system
Agenda Item: equipment at Creekside
Department: Refuse
LICENSE SECTION
Meeting Date: 2/23/2021
Application Complete N/A
Contact: Andy Kosek
Agenda Item Type:
Presenter: Andy Kosek
Reviewed by Staff ❑�
New Business
Time Requested (Minutes):
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As reviewed in today's Workshop, Creekside staff is intending to replace and upgrade its current
In -Vessel composting system to a Covered Aerated Static Pile (GASP) system for the source
separated organic material (SSOM) it receives from the City's curbside collection program.
Based on initial findings through the recently completed study, there are several vendors that
can provide the equipment with varying levels of quality, sophistications and continued support.
Staff is requesting Council's approval to request proposals from various vendors based on
specifications. Items to be included in the system specifications may include, but are not limited
to-
-CASP composting technology
-Control system to continously operate blowers, control and log composting process
-Control system to automatically control air flow into composting piles
-In-Floor sparger/aerated flooring
-Capabability to be easily expanded to accommodate future growth
-Technical/customer support
A formal request for bid document will be sent and available to system vendors, as well as
publicly advertised.
Thank you for your consideration.
BOARD ACTION REQUESTED:
Approve/Deny request to seek bid proposals
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
HUTCHINSON CITY COUNCIL
ca;faf�/
Request for Board Action
QZ�'
Agenda Item: Tobacco License - Dollar General
Department: Administration
LICENSE SECTION
Meeting Date: 2/23/2021
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
DG Retail, LLC has submitted a tobacco license for the new Dollar General store located at 225 Hwy 7 West. The
Hutchinson Police Department has conducted a background investigation on the applicant and has found nothing that
would preclude DG Retail, LLC from being eligible for a license.
BOARD ACTION REQUESTED:
Approve issuing tobacco license to DG Retail, LLC dba Dollar General
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ormation
Vendor #370826 OV
Invoice #202122218TOBC1TY17—
Batch #20157 $ 175.00
City of Hutchinson
Application for License to Sell Tobacco at Retail
(Under Ordinance No.113)
;I. LLC
Name (Firs4 Middle & Last)
License Fee: 175.
Investigation ee•
Operating Year:
(e / 5. Ts S5 • %dep
Applicant Phone Number
z J 70 ZZ.
State zip
DBA Business Phone Number
Has a Certificate of Assumed Name been file with the If Yes, what is the assumed name?
Secretary of State's Of ice? -z�e l hr (',,nQ, �,Q S -41
)(Yes ❑ no
.=5 ty 7W I,"'rl svo, MA/
Address City State Zip
iA&U^
Contact t o/ 9a 7 • L otr 7/
Information
Corporate Name
lby J�Ilssio �► �rd� _ 6wn—rw
y� CorporaMAdafress
CEO
G/ 5• rrss . 46dd
Corporate Phone Number
_ k 'l70 7Q-
City State Zip
License Coordinator
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application fee paid in full (check or money order): Ayes ❑ no
Application completed in full and signed: yes 8 no
Grounds for
1) The applicant is under the age of 18 years;
2) The applicant has been convicted within the past five years of any violation of a federal, state or local law,
ordinance provision or other regulation relating to tobacco or tobacco products or tobacco -related devices;
3) The applicant has had a license to sell tobacco, tobacco products or tobacco -related devices revoked within
the preceding 12 months of that date of application;
4) The applicant fails to provide any information required on the application, or provides false or misleading
information; or
5) The applicant is prohibited by federal, state or local law, ordinance or other regulation, from holding this type
of a license.
Separate Payments:
Please return check to: C\
H-UcmwdAWiaadamlrab&=.dx
City of Hutchinson
Application for License to Sell Tobacco at Retail
Page 2 of 3
I hereby certify that I have completely filled out the entire above application and that the application is true, correct,
and accurate.
.40
igna(we ofApplici ri-
Print Name
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Title
NOTE: No application will be forwarded to the City Council unless received two weeks prior to the regular
Council meeting, jWed out in compledon, and fee payment Is attached
Internal Use
Background Check
Completed X]
City Council
❑ approved O denied Notes:
H:UceosedAppliwdoaWFobww.dne
HUTCHINSON CITY COUNCIL
Cityaf
Request for Board Action0-an-7
79
Agenda Item: MnDOT Cooperative Construction Agreement No. 1044805 (12/P20-02)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/23/2021
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Please see the above referenced agreement and associated resolution relative to the
TH 7/22 and Montana S'L.
Crossing Improvements project. This document allows the City to administer, implement and operate these
improvements within State Trunk Highway right-of-way.
BOARD ACTION REQUESTED:
Approval of Resolution & Construction Agreement
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Mn DOT Contract No.: 1044805
State Project Number (S.P.):
Trunk Highway Number (T.H.):
Trunk Highway Number (T.H.):
State Project Number (S.P.):
Federal Project Number:
Lighting System Feed Point:
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
AND
CITY OF HUTCHINSON
COOPERATIVE CONSTRUCTION
AGREEMENT
4308-35
22=022
7=022
133-010-006
TA 4321 (101)
City
Original Amounts Encumbered
State Funds
$60,000.00
This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and
the City of Hutchinson acting through its City Council ("City").
Recitals
1. The City will perform Traffic Signal (HAWK) System ("Signal System"), ADA improvements, and other
associated construction at the intersection of Trunk Highway No. 22, No. 7, and Montana Street according to
City -prepared plans, specifications, and special provisions designated by the City as Traffic Signal (HAWK)
System and ADA Improvements, and by the City and the State as State Project No. 133-010-006 and
No. 4308-35 (T.H. 22=022 and T.H. 7=022) ("Project"); and
2. The City requests the State participate in the costs of the Signal System and ADA improvements construction
and the State is willing to participate in the costs of said construction as set forth in this Agreement; and
3. Mn DOT Contract Number 1045318, which has been executed between the City and the State, appoints the
State as the City's agent to receive and disburse transportation related federal funds, and sets forth duties
and responsibilities for letting, payment, and other procedures for a federally funded contract let by the
City; and
4. The Project has been determined to be eligible for the expenditure of Federal -aid funds and is programmed
in the federally approved STIP for the fiscal year 2021, fiscal year 2022, and fiscal year 2023 and the project
is identified in MnDOT records as State Project No. 133-010-006, and in Federal Highway Administration
("FHWA") records as Minnesota Project TA 4321 (101); and
5. The City desires to proceed with the construction of the project in advance of the year it is programmed for
the Federal -Aid funds, Agreement No. 1045318 will address the advancement of funds; and
6. The State funds will be paid to the City, up to a capped amount, asset forth in this Agreement; and
7. The Catalog of Federal Domestic Assistance number or CFDA number is 20.205; and
8. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority for the purposes of constructing,
maintaining, and improving the trunk highway system.
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Agreement
1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits
1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by
Minnesota Statutes § 16C.05, subdivision 2.
1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled.
1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive
in order to give effect to their meaning will survive the expiration or termination of this Agreement,
including, without limitation, the following clauses: 2.4. State Ownership of Improvements;
5. Maintenance by the City; 11. Liability; Worker Compensation Claims; Insurance; 14. State Audits;
15. Government Data Practices; 17. Governing Law; Jurisdiction; Venue; and 19. Force Majeure. The terms
and conditions set forth in Article 6. Signal System and EVP System Operation and Maintenance will survive
the expiration of this Agreement, but may be terminated by another Agreement between the parties.
1.4. Plans, Specifications, and Special Provisions. State -approved City plans, specifications, and special
provisions designated by the City as Traffic Signal (HAWK) System and ADA Improvements, and by the City
and the State as State Project No. 133-010-006 and No. 4308-35 (T.H. 22=022 and T.H. 7=022) are on file in
the office of the City's Engineer and incorporated into this Agreement by reference ("Project Plans").
1.5. Duties of the City. The City will perform all of its duties and obligations in MnDOT Contract No. 1045318,
which is incorporated herein by reference, in the solicitation, letting, award, and administration of the
construction of the Project.
1.6. Exhibits. Preliminary Schedule "I" is attached and incorporated into this Agreement.
2. Right -of -Way Use
2.1. Limited Right to Occupy. The State grants to the City (and its contractors and consultants) the right to
occupy Trunk Highway Right -of -Way as necessary to perform the work described in the Project Plans. This
right is limited to the purpose of constructing the project, and administering such construction, and may
be revoked by the State at any time, with or without cause. Cause for revoking this right of occupancy
includes, but is not limited to, breaching the terms of this or any other agreement (relevant to this project)
with the State, failing to provide adequate traffic control or other safety measures, failing to perform the
construction properly and in a timely manner, and failing to observe applicable environmental laws or
terms of applicable permits. The State will have no liability to the City (or its contractors or consultants) for
revoking this right of occupancy.
2.2. State Access; Suspension of Work; Remedial Measures. The State's District Engineer or assigned
representative retains the right to enter and inspect the Trunk Highway Right -of -Way (including the
construction being performed on such right-of-way) at any time and without notice to the City or its
contractor. If the State determines (in its sole discretion) that the construction is not being performed in a
proper or timely manner, or that environmental laws (or the terms of permits) are not being complied
with, or that traffic control or other necessary safety measures are not being properly implemented, then
the State may direct the City (and its contractor) to take such remedial measures as the State deems
necessary. The State may require the City (and its contractors and consultants) to suspend their operations
until suitable remedial action plans are approved and implemented. The State will have no liability to the
City (or its contractors or consultants) for exercising its rights under this provision.
2.3. Traffic Control; Worker Safety. While the City (and its contractors and consultants) are occupying the
State's Right -of -Way, they must comply with the approved traffic control plan, and with applicable
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provisions of the Work Zone Field Handbook
(http://www.dot.state.mn.us/trafficeng/workzone/index.html). All City, contractor, and consultant
personnel occupying the State's Right -of -Way must be provided with required reflective clothing and hats.
2.4. State Ownership of Improvements. The State will retain ownership of its Trunk Highway Right -of -Way,
including any improvements made to such right-of-way under this Agreement, unless otherwise noted.
The warranties and guarantees made by the City's contractor with respect to such improvements (if any)
will flow to the State. The City will assist the State, as necessary, to enforce such warranties and
guarantees, and to obtain recovery from the City's consultants, and contractor (including its sureties) for
non-performance of contract work, for design errors and omissions, and for defects in materials and
workmanship. Upon request of the State, the City will undertake such actions as are reasonably necessary
to transfer or assign contract rights to the State and to permit subrogation by the State with respect to
claims against the City's consultants and contractors.
3. Contract Award and Construction
3.1. Bids and Award. The City will receive bids and award a construction contract to the lowest responsible
bidder (or best value proposer), subject to concurrence by the State in that award, according to the Project
Plans. The contract construction will be performed according to the Project Plans.
3.2. Bid Documents Furnished by the City. The City will, within 7 days of opening bids for the construction
contract, submit to the State's District Engineer a copy of the low bid and an abstract of all bids together
with the City's request for concurrence by the State in the award of the construction contract. The City will
not award the construction contract until the State advises the City in writing of its concurrence.
3.3. Rejection of Bids. The City may reject and the State may require the City to reject any or all bids for the
construction contract. The party rejecting or requiring the rejection of bids must provide the other party
written notice of that rejection or requirement for rejection no later than 30 days after opening bids. Upon
the rejection of all bids, a party may request, in writing, that the bidding process be repeated. Upon the
other party's written approval of such request, the City will repeat the bidding process in a reasonable
period of time, without cost or expense to the State.
3.4. Direction, Supervision, and Inspection of Construction.
A. The contract construction will be under the direction of the City and under the direct supervision of a
registered professional engineer. The supervision provided by the City may only be assigned, sublet, or
transferred after the City is notified in writing by the State that such action is permitted under
23 CFR 1.33 and 23 CFR 635.105 and state law. This written consent will in no way relieve the City from
its primary responsibility for satisfactory performance of the contract construction. The City will
provide a City -employed registered professional engineer to oversee the contract construction, if the
same consultant that designed the project employs the engineer supervising the contract construction
directly.
B. The State will be the primary overseer of the contract construction and a State District Engineer
authorized representative will perform regular periodic inspections during construction. The City will
give the District Engineer at Willmar five days' notice of its intention to start the contract construction.
C. The City will notify the Independent Assurance Inspector when the contract construction is in progress
that requires observation by the Independent Assurance Inspector as required by the Independent
Assurance Schedule. Responsibility for the control of materials for the contract construction will be on
the City and its contractor and will be carried out according to Specifications No. 1601 through and
including No. 1609 in the State's current "Standard Specifications for Construction".
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3.5. Completion of Construction. The City will cause the contract construction to be started and completed
according to the time schedule in the construction contract special provisions. The completion date for the
contract construction may be extended, by an exchange of letters between the appropriate City official
and the State District Engineer's authorized representative, for unavoidable delays encountered in the
performance of the contract construction.
3.6. Plan Changes. All changes in the Project Plans and all addenda, change orders, supplemental agreements,
and work orders entered into by the City and its contractor for contract construction must be approved in
writing by the State District Engineer's authorized representative.
3.7. State Furnished Engineering Services. Upon written request from the City, the State may furnish specific
engineering or technical services, pursuant to Minnesota Statutes § 161.39. Such services may be covered
by other technical services agreements. The City will pay the State to reimburse the Trunk Highway Fund
for the full cost and expense of furnishing such services, upon the State's requests for reimbursement. The
costs and expenses will include the current State labor additives and overhead rates, subject to adjustment
based on actual direct costs that have been verified by audit. Providing such services will not make the
State a principal or co -principal with respect to liability regarding the contract construction.
3.8. Compliance with Laws, Ordinances, and Regulations.
A. The City will comply and cause its contractor to comply with all Federal, State, and Local laws, and all
applicable ordinances and regulations. With respect only to that portion of work performed on the
State's Trunk Highway Right -of -Way, the City will not require the contractor to follow local ordinances
or to obtain local permits.
B. City treatment of all public, private, or cooperatively owned utility facilities which directly or indirectly
serve the public and which occupy highway rights of way will conform to 23 CFR 645 "Utilities" which is
incorporated into this Agreement by reference.
3.9. Construction Documents Furnished by the City. The City will keep records and accounts that enable it to
provide the State, when requested, with the following:
A. Copies of the City contractor's invoice(s) covering all contract construction.
B. Copies of the endorsed and canceled City warrant(s) or check(s) paying for final contract construction,
or computer documentation of the warrant(s) issued, certified by an appropriate City official that final
construction contract payment has been made.
C. Copies of all construction contract change orders, supplemental agreements, and work orders.
D. A certification form, provided by the State, signed by the City's Engineer in charge of the contract
construction attesting to the following:
i. Satisfactory performance and completion of all contract construction according to the Project
Plans.
ii. Acceptance and approval of all materials furnished for the contract construction relative to
compliance of those materials to the State's current "Standard Specifications for Construction".
iii. Full payment by the City to its contractor for all contract construction.
E. Copies, certified by the City's Engineer, of material sampling reports and of material testing results for
the materials furnished for the contract construction.
F. A copy of the "As Built" plan sent to the District Engineer.
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4. Right -of -Way; Easements; Permits
4.1. The City will obtain all rights -of -way, easements, construction permits, and any other permits and
sanctions that may be required in connection with the local and trunk highway portions of the contract
construction. Before payment by the State, the City will furnish the State with certified copies of the
documents for rights -of -way and easements, construction permits, and other permits and sanctions
required for State participation construction covered under this Agreement.
4.2. The City will convey to the State by quitclaim deed, all newly acquired rights needed for the continuing
operation and maintenance of the Trunk Highway, if any, upon completion of the Project, at no cost or
expense to the State.
4.3. The City will comply with Minnesota Statutes § 216D.04, subdivision 1(a), for identification, notification,
design meetings, and depiction of utilities affected by the contract construction.
4.4. The City will submit to the State's Utility Engineer an original permit application for all utilities owned by
the City of Hutchinson to be constructed upon and within the Trunk Highway Right -of -Way. Applications
for permits will be made on State form "Application for Utility Permit on Trunk Highway Right -of -Way"
(Form 2525).
S. Maintenance by the City
Upon completion of the Project, the City will provide the following without cost or expense to the State:
5.1. Sidewalks. Maintenance of any sidewalk construction, including stamped and colored concrete sidewalk (if
any) and pedestrian ramps. Maintenance includes, but is not limited to, snow, ice and debris removal,
patching, crack repair, panel replacement, cross street pedestrian crosswalk markings, vegetation control
of boulevards (if any), and any other maintenance activities necessary to perpetuate the sidewalks in a
safe, useable, and aesthetically acceptable condition.
5.2. Lighting. Maintenance and ownership of any lighting facilities construction. Maintenance of electrical
lighting systems includes everything within the system, from the point of attachment to the power source
or utility, to the last light on the feed point, including but not limited to re-lamping of lighting units or
replacing of LED luminaires, repair or replacement of all damaged luminaire glassware, loose connections,
luminaires when damaged or when ballasts fail, photoelectric control on luminaires, defective starter
boards or drivers, damaged fuse holders, blown fuses, knocked down poles including wiring within the
poles, damaged poles, pullboxes, underground wire, damaged foundations, equipment pad, installation of
approved splices or replacement of wires, repair or extending of conduit, lighting cabinet maintenance
including photoelectric cell, electrical distribution system, Gopher State One Call (GSOC) locates, and
painting of poles and other equipment. The City will be responsible for the hook up cost and application to
secure an adequate power supply to the service pad or pole and will pay all monthly electrical service
expenses necessary to operate the lighting facility.
5.3. Additional Drainage. No party to this Agreement will drain any additional drainage volume into the storm
sewer facilities constructed under the construction contract that was not included in the drainage for
which the storm sewer facilities were designed, without first obtaining written permission to do so from
the other party.
6. Signal System and EVP System Operation and Maintenance
Operation and maintenance responsibilities will be as follows for the Signal System and Emergency Vehicle
Preemption System (EVP) System on T.H. 22 and T.H. 7 at Montana St.
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6.1. City Responsibilities. All power, operation, and maintenance, including, but not limited to, timing, battery
backup, and APS operation for the Signal System on T.H. 22 and T.H. 7 at Montana St. will be the
responsibility of the City. EVP Systems maintenance and operations responsibilities on T.H. 22 and T.H. 7 at
Montana St. are as follows:
A. EVP Systems Operation. The EVP Systems will be installed, operated, maintained, and removed
according to the following conditions and requirements:
i. All maintenance of the EVP Systems must be done by City forces.
ii. Emitter units may be installed only on authorized emergency vehicles, as defined in Minnesota
Statutes § 169.011, Subdivision 3. Authorized emergency vehicles may use emitter units only when
responding to an emergency. The City will provide the State's District Engineer or their designated
representative a list of all vehicles with emitter units, if requested by the State.
iii. Malfunction of the EVP Systems must be reported to the State immediately.
iv. In the event the EVP Systems or its components are, in the opinion of the State, being misused or
the conditions set forth in Paragraph ii. above are violated, and such misuse or violation continues
after the City receives written notice from the State, the State may remove the EVP Systems. Upon
removal of the EVP Systems pursuant to this Paragraph, all of its parts and components become the
property of the State.
v. All timing of the EVP Systems will be determined by the City.
6.2. Right -of -Way Access. Each party authorizes the other party to enter upon their respective public
right-of-way to perform the maintenance activities described in this Agreement.
7. Basis of State Cost
7.1. Schedule "I The Preliminary Schedule "I" includes all anticipated State participation construction items
covered under this Agreement.
7.2. State Participation Construction. The State will participate in the following at the percentages indicated.
The construction includes the State's proportionate share of item costs for mobilization and traffic control.
A. 20% Percent will be the State's match to the available Federal funding for all of the Signal System and
ADA improvements construction up to the capped amount of $60,000.00. The capped amount may be
modified on award to provide a 20% match to the available Federal funding. The construction includes,
but is not limited to, those construction items tabulated on Sheets No. 2 through No. 3 of the
Preliminary Schedule "I".
7.3. Addenda, Change Orders, Supplemental Agreements, and Work Orders. The State will share in the costs
of construction contract addenda, change orders, supplemental agreements, and work orders that are
necessary to complete the State participation construction covered under this Agreement and are
approved in writing by the State District Engineer's authorized representative.
8. State Cost and Payment by the State
8.1. State Cost. $60,000.00 is the State's estimated cost, which includes a contingency amount of $3,076.40,
for Signal System and ADA improvements construction as described in Article 7.2.A. Upon review of the
construction contract bid documents described in Article 3.2., the State will decide whether to concur in
the City's award of the construction contract and, if so, prepare a Revised Schedule "I" based on
construction contract unit prices, which will replace and supersede the Preliminary Schedule "I" as part of
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this Agreement. The State's construction cost share will be paid to the City through the State Aid Finance
Office under the Delegated Contract Process (State Aid Manual, Chapter 5.3).
8.2. Limitations of State Payment; No State Payment to Contractor. The State's participation in the contract
construction is limited to the amount shown in Article 8.1, and as described in Article 7.2.A. The State's
payment obligation extends only to the City. The City's contractor is not intended to be and will not be
deemed to be a third party beneficiary of this Agreement. The City's contractor will have no right to
receive payment from the State. The State will have no responsibility for claims asserted against the City
by the City's contractor.
8.3. Construction Costs Exceeding Encumbered Amount. Whenever it appears the cost of the State
participation construction covered under this Agreement is about to exceed the current amount of
encumbered State funds, the City will notify the State District Engineer's authorized representative in
writing prior to performance of the additional State participation construction. Notification will include an
estimate in the amount of additional funds necessary to complete the State participation construction and
the reason(s) why the current amount encumbered will be exceeded. The State will, upon its approval of
the additional State participation construction, encumber the necessary additional funds. That action will
have the effect of amending this Agreement so as to include the State's share of the costs of the additional
construction.
Should the City cause the performance of additional contract construction which would otherwise qualify
for State participation construction covered under this Agreement, but for which the State has not
previously encumbered funds, that additional contract construction is done at the City's own risk. The City
will notify the State District Engineer's authorized representative in writing of the additional State
participation construction. Notification will include an estimate in the amount of additional funds
necessary to cover the additional State participation construction and the reason(s) why the current
amount encumbered was exceeded. If the State District Engineer's authorized representative approves the
additional State participation construction, the City's claim for compensation along with a request for
encumbrance of the necessary additional funds will be submitted to the State's Budget Section for review
of compliance with Minnesota Statutes § 16A.15, subdivision 3, but no guarantee is made that the claim
will be approved by the State's Budget Section. If the claim for compensation and the request for
encumbrance of the necessary additional funds are approved by the State's Budget Section, that action will
have the effect of amending this Agreement so as to include the State's share of the costs of the additional
construction.
8.4. Final Payment by the State. Upon completion of all contract construction, the State will prepare a Final
Schedule "I" in conjunction with the Delegated Contract Process. The Final Schedule "I" will be based on
final quantities, and include all State participation construction items cost share covered under this
Agreement. If the final cost of the State participation construction exceeds the amount of funds advanced
by the State, the State will pay the difference to the City without interest. If the final cost of the State
participation construction is less than the amount of funds advanced by the State, the City will refund the
difference to the State without interest.
The State and the City waive claims for any payments or refunds less than $5.00 according to Minnesota
Statutes § 15.415.
9. Authorized Representatives
Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give
and receive any notice or demand required or permitted by this Agreement.
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9.1. The State's Authorized Representative will be:
Name, Title: Malaki Ruranika, Cooperative Agreements Engineer (or successor)
Address: 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155
Telephone: (651) 366-4634
E-Mail: malaki.ruranika@state.mn.us
9.2. The City's Authorized Representative will be:
Name, Title: Kent Exner, City Engineer (or successor)
Address: 111 Hassan Street Southeast, Hutchinson, MN 55350
Telephone: (320) 587-5151
E-Mail: kexner@ci.hutchinson.mn.us
10. Assignment; Amendments; Waiver; Contract Complete
10.1. Assignment. No party may assign or transfer any rights or obligations under this Agreement without the
prior consent of the other party and a written assignment agreement, executed and approved by the same
parties who executed and approved this Agreement, or their successors in office.
10.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original Agreement, or
their successors in office.
10.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the
provision or the party's right to subsequently enforce it.
10.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and
the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind
either party.
11. Liability; Worker Compensation Claims; Insurance
11.1. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law
and will not be responsible for the acts and omissions of others and the results thereof. Minnesota
Statutes § 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and
other applicable law govern liability of the City. Notwithstanding the foregoing, the City will indemnify,
hold harmless, and defend (to the extent permitted by the Minnesota Attorney General) the State against
any claims, causes of actions, damages, costs (including reasonable attorneys' fees), and expenses arising
in connection with the project covered by this Agreement, regardless of whether such claims are asserted
by the City's contractor(s) or consultant(s) or by a third party because of an act or omission by the City or
its contractor(s) or consultant(s).
11.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation
Act.
11.3. The City may require its contractor to carry insurance to cover claims for damages asserted against the
City's contractor.
12. Nondiscrimination
Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are
considered part of this Agreement.
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13. Title VI/Non-discrimination Assurances
The City agrees to comply with all applicable US DOT Standard Title VI/Non-Discrimination Assurances contained
in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at: https://edocs-
public.dot.state.mn.us/edocs public/DMResultSet/download?docld=11149035. The City will ensure the
appendices and solicitation language within the assurances are inserted into contracts as required. The State
may conduct a review of the City's compliance with this provision. The City must cooperate with the State
throughout the review process by supplying all requested information and documentation to the State, making
City staff and officials available for meetings as requested, and correcting any areas of non-compliance as
determined by the State.
14. State Audits
Under Minnesota Statutes § 16C.05, subdivision 5, the City's books, records, documents, and accounting
procedures and practices relevant to this Agreement are subject to examination by the State and the State
Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement.
15. Government Data Practices
The City and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes
Chapter 13, as it applies to all data provided by the State under this Agreement, and as it applies to all data
created, collected, received, stored, used, maintained, or disseminated by the City under this Agreement. The
civil remedies of Minnesota Statutes §13.08 apply to the release of the data referred to in this clause by either
the City or the State.
16. Telecommunications Certification
By signing this agreement, the City certifies that, consistent with Section 889 of the John S. McCain National
Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018), the City does not and will not
use any equipment, system, or service that uses "covered telecommunications equipment or services" (as that
term is defined in Section 889 of the Act) as a substantial or essential component of any system or as critical
technology as part of any system. The City will include this certification as a flow down clause in any contract
related to this agreement
17. Governing Law; Jurisdiction; Venue
Minnesota law governs the validity, interpretation and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
18. Termination; Suspension
18.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties or by the
State for insufficient funding as described below.
18.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued
at a level sufficient to allow for the payment of the services covered here. Termination must be by written
or fax notice to the City. The State is not obligated to pay for any services that are provided after notice
and effective date of termination. However, the City will be entitled to payment, determined on a pro rata
basis, for services satisfactorily performed to the extent that funds are available. The State will not be
assessed any penalty if this Agreement is terminated because of the decision of the Minnesota Legislature,
or other funding source, not to appropriate funds.
In
Payable DCP and State encumbering and paying TH portion (Cooperative Agreements)
MnDOT Contract No.: 1044805
18.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this
Agreement and all work, activities, performance and payments authorized through this Agreement. Any
work performed during a period of suspension will be considered unauthorized work and will be
undertaken at the risk of non-payment.
19. Force Majeure
No party will be responsible to the other for a failure to perform under this Agreement (or a delay in
performance), if such failure or delay is due to a force majeure event. A force majeure event is an event beyond
a party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of
God, labor disputes, acts of war or terrorism, or public health emergencies.
[The remainder of this page has been intentionally left blank]
-10-
Payable DCP and State encumbering and paying TH portion (Cooperative Agreements)
STATE ENCUMBRANCE VERIFICATION
Individual certifies that funds have been encumbered
as required by Minnesota Statutes § 16A.15 and
16C.05.
Signed
Date
SWIFT Purchase Order: 3000566984
CITY OF HUTCHINSON
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions, or ordinances.
By:
Title:
Date:
By:
Title:
Date:
Mn DOT Contract No.: 1044805
DEPARTMENT OF TRANSPORTATION
Recommended for Approval:
By:
(District Engineer)
Date:
Approved:
By:
(State Design Engineer)
Date:
COMMISSIONER OF ADMINISTRATION
By:
(With Delegated Authority)
Date:
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION.
-11-
Payable DCP and State encumbering and paying TH portion (Cooperative Agreements)
RESOLUTION NO. 15285
RESOLUTION AUTHORIZING MNDOT AGREEMENT
LETTING NO. 2/PROJECT NO. 20-02
IT IS RESOLVED that the City of Hutchinson enter into MnDOT Agreement No. 1044805 with the State of
Minnesota, Department of Transportation for the following purposes:
To provide for payment by the State to the City of the State's share of the costs of the Traffic Signal
(HAWK) System, ADA improvements, and other associated construction to be performed at the
intersection of Trunk Highway No. 22, No. 7, and Montana Street within the corporate City limits under
State Project No. 133-010-006 and No. 4308-35 (T.H. 22=022 and T.H. 7=022).
IT IS FURTHER RESOLVED that the Mayor and the
(Title)
are authorized to execute the Agreement and any amendments to the Agreement.
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the
City of Hutchinson at an authorized meeting held on the day of 2021, as
shown by the minutes of the meeting in my possession.
Subscribed and sworn to me this
day of . 2021
Notary Public
My Commission Expires
(Signature)
(Type or Print Name)
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HUTCHINSON CITY COUNCIL citaf�
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Request for Board Action7AZ
Agenda Item: Project Award for TH 7/22 & Montana St. Crossing Improvements (L2/P20-02)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/23/2021
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City received two (2) bids (see attached Bid Tabulation) for the TH 7/ project letting on Wednesday, February
10th. The apparent low bidder is Duininck Inc. of Prinsburg, MN, with a bid of $418,387.50 (approximately 40%
higher than the final Engineer's Estimate). Due to actual bids far exceeding the final estimate, the attached bid
justification letter has been provided to MnDOT.
This project's total cost and associated funding contributions will be incurred by a combination of State grants
($300,000.00) and City bond funds.
The necessary Resolution to award this project is attached, and City staff recommends approving it accordingly.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15273
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 2/PROJECT NO. 20-02
SAP 133-010-006 / MN PROJECT NO. STPF 4321(101)
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
TH 7/22 & Montana St. Crossing Improvements: construction of a HAWK (high -intensity
activated crosswalk beacon) traffic control device, concrete curbing, concrete pavement/walk,
bituminous surfacing, street lighting, restoration and appurtenances,
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder Total Bid
Duininck Inc of Prinsburg MN $418,387.50
R & R Excavating Inc of Hutchinson MN $464,728.56
and whereas, it appears that Duininck Inc of Prinsburg MN is the lowest responsible bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Duininck Inc of Prinsburg MN in the amount of $418,387.50 in the name of the City of Hutchinson, for the
improvement contained herein, according to the plans and specifications therefor approved by the City
Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 23rd day of February 2021.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
u
HUTCHINSON
A CITY ON PURPOSE.
January 27, 2021
Todd Broadwall
Assistant District Engineer - State Aid
MnDOT District 8, Willmar
2505 Transportation Road
Willmar, MN 56201
RE: S.P. 133-010-006 Project Bid Justification
Dear Mr. Broadwall:
As you are aware of, the City of Hutchinson recently (January 14, 2021) received construction bids for our
Trunk Highway 7/22 & Montana Street Crossing Improvements project. As noted on the attached bid
tabulation worksheet, the lowest of the two responsive bids was $418,387.50 (Duininck Inc.) which is
approximately 44% higher than the final Engineer's Estimate of $290,148.00.
Since the bid opening, City staff and the project consultant, SEH Inc., have researched why the bids were
significantly higher than estimated. At this point, we offer the below reasoning (excerpt from an email
from John Gray of SEH) to justify the apparent low bid amount:
I was able to get in touch with Doug Bischoff (Design Electric), Kristopher Duininck (Duininck Inc), and
the traffic signalpole supplier for the project (Millerbernd) regarding the recent bid costs for the HAWK
signal system at Highway 7-22 and Montana Street. Here is what I learned from everyone:
I talked to Kristopher Duininck on January 19 to discuss overall cost concerns on the
project. Kristopher said that they did not see the August 31 completion date as an issue. Costs for
concrete items are higher for this project given that the project is a smaller scope project and that
concrete costs have increased significantly as concrete firms become busier. The patching work on the
trunk highway along with needed traffic control contributed to the higher concrete removal and
installation costs as well.
Mobilization includes their superintendent costs, mobilization costs from all of their subcontractors, and
odds and ends costs that they needed to include that caused this cost to be much higher than
anticipated. We typically estimate Mobilization at around 5% of all overall project costs and that has
generally been what we have seen for these costs (note that the high bidder had mobilization at around
4% while Duininck came in around 11 %).
In talking to Doug Bischoff on January 20, he said that the main reasons for the much higher signal
costs are due to materials costs that have exploded over the past few months. Conduit prices that Doug
saw for this project versus similar projects from last year have tripled over this past winter. The same
has been the case for cable costs due to copper costs increasing. Finally, Doug said that the traffic signal
mast arm and pole costs (steel costs) increased by about 50-75 percent from last year. He said that his
bid cost for the pole costs was around $59, 000 while we estimated these costs at around $32, 000 (similar
to what we had seen for similar poles last fall).
I contacted Millerbernd on January 21 to check on the signal pole costs and they said that steel costs
continue to increase fairly quickly. He is only able to guarantee a pole quote for up to 30 days before
these costs go up. He confirmed the costs that Design Electric bid, so there was not an unreasonable
mark-up on the poles by Design Electric.
In comparing our estimated costs for the signal poles, conduits, and cables on the project against what
Doug is saying is the current situation, this would cover nearly all of the difference between our
engineers estimate and the bid costs. Between these 3 items, using the noted increases that Doug
mentioned, I calculated our estimate as increasing by around $63, 000 which is very close to the
difference in the original estimate and Design's bid costs (difference of $68,125).
Doug mentioned that he was going ahead with ordering the signal poles for this project and is willing to
take the entire risk on (I did not give him our approval to do so and mentioned that the City is also not
giving approval on this — thus all risk is Design Electric's). After talking to both Doug and Millerbernd,
it makes sense as to why Doug wants to go ahead and order these poles as Millerbernd cannot guarantee
their costs for more than 30 days and Doug wants to avoid further cost increases on these materials that
he would be responsible for.
In general, if the City were to rebid this project, given the current situation related to the above signal
items and Duininck's input, I do not see a rebid having costs be much less than what was bid on January
14. The options would thus appear to be accepting the current bids, postponing the project for an
unknown time to see if bids are better later in the year, or cancelling the project. If the funding can be
obtained for this project, I recommend proceeding with the project into construction in 2021 to have the
benefits of a safer crossing for pedestrians achieved as soon as possible.
Based on the above information, the City is confident that the submitted low bid is responsive, balanced
and appropriate, thus we recommend that MnDOT deem this bid to be justified and communicate
accordingly. Looking forward, City staff plans to recommend the award of this project's contract during
our City Council meeting on Tuesday, February 23'
If you have any questions regarding this matter, please feel free to contact me at 320-234-4212 or
kexnerna ci.hutchinson.mn.us via email.
Sincerel
Kent Exner
Hutchinson City Engineer
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HUTCHINSON CITY COUNCIL Cityaf
Request for Board Action 79 =-n7
Agenda Item: Lakes & River Improvements Phase 1 Professional Services - Bolton & Menk
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/23/2021
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The State of Minnesota has allocated $3.1 million to the City of Hutchinson for the for the restoration of Campbell &
Otter Lakes. This phase will be focused on reducing the sediment load received by the two lakes from the Crow River
and upstream tributaries. This may include: wetland restoration, stormwater best management practices, riparian and
lakeshore restoration and an in -stream sediment forebay.
This project is anticipated to change the cross-section of more than 1-acre of Public Waters and therefore, is required
to prepare an Environmental Assessment Worksheet (EAW). The first task in the restoration effort will be to prepare
the required EAW. The current concept plan will be updated to a Preliminary Design Document for inclusion into the
EAW. This phase will provide the scope and process to prepare the Preliminary Design Document, the EAW and
complete the EAW review.
The proposed agreement with Bolton & Menk is not -to -exceed $92,000. City staff will provide a brief overview n` t"c
work scope and will be available at the meeting to answer any questions.
City staff recommends approval of the referenced Professional Services Agreement.
BOARD ACTION REQUESTED:
Approval of the attached Professional Services Agreement.
Fiscal Impact: $ 92,000.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
QBOLTON
& MENK
Real People. Real Solutions.
February 4, 2021
Mr. Kent Exner
City Engineer
City of Hutchinson
RE: Campbell and Otter Lakes Restoration Preliminary Design and EAW
Dear Mr. Exner,
2638 Shadow Lane
Suite 200
Chaska, MN 55318-1172
Ph: (952) 448-8838
Fax: (952) 448-8805
Bolton-Menk.com
The State of Minnesota has allocated $3.1 million to the City of Hutchinson for the for the
restoration of Campbell & Otter Lakes. This phase will be focused on reducing the sediment
load received by the two lakes from the Crow River and upstream tributaries. This may include:
wetland restoration, stormwater best management practices, riparian and lakeshore
restoration and an in -stream sediment forebay.
This project will change the cross-section of more than 1-acre of Public Waters and therefore, is
required to prepare an EAW. The first task in the restoration effort will be to prepare the
required Environmental Assessment Worksheet (EAW). The current concept plan will be
updated to a Preliminary Design Document for inclusion into the EAW. This letter will provide
the scope and process to prepare the Preliminary Design Document, the EAW and complete the
EAW review.
The tasks and engineering costs to complete this process is provided below and a discussion of
each task is provided in the task summary attached.
Task 1— Communications/Administration $19,000.00
Task 2 — Preliminary Design $44,500.00
Task 3 — Environmental Assessment Worksheet
Estimated Engineering Budget
$28,500.00
$92,000.00
The proposed schedule to complete the EAW process for the Otter/Campbell lakes restoration
is anticipated to be:
Communications/Administration On -going
Preliminary Design March. — June 2021
Environmental Assessment Worksheet March — August 2021
Bolton & Menk is an eoual c000rtunity e
Name: Mr. Kent Exner
Date: February 4, 2021
Page: 2
If you have any questions or comments regarding the above, or if you would like to discuss this
information in more detail, please do not hesitate to contact me by phone (612)360-1282, or
email Todd.Hubmer@bolton-menk.com.
Respectfully Submitted,
Bolton & Menk, Inc.
Todd Hubmer, P.E.
Senior Project Manager
Cc: John Paulson
The City of Hutchinson approves the scope of services outlined in this proposal:
Kent Exner — Director of Public Works/City Engineer
Bolton & Menk is an equal opportunity ernptoyer.
Name: Mr. Kent Exner
Date: February 4, 2021
Page: 3
Task Summary
Task 1— Communications/Administration
Communications and administration will be required throughout the restoration of Campbell
and Otter Lakes Project and is anticipated to include three key areas:
Public Engagement — The public will be kept up to date on the progress of the improvements.
This will be done through presentations to the Council, informational meetings, publications
and media releases. We will work with City staff and Council to determine the frequency and
content of each public engagement effort. This will assure the Council and Residents that
issues are being heard and responses being provided.
Stakeholder Coordination — During the preliminary design we will engage the project
stakeholders to coordinate design requirements to meet certification, environmental review
considerations, coordination with regulatory agencies, and partners that may be affected by
Campbell and Otter Lake improvements. We anticipate the initial stakeholder list to include:
1. City of Hutchinson
2. Minnesota Department of Natural Resource (MNDNR)
3. U.S. Army Corp. of Engineers (USACE)
4. McLeod SWCD
5. McLeod County
6. MnDOT
7. Others as identified
The goal will be to keep stakeholders informed of progress, identify regulatory changes that are
occurring, and to receive over the shoulder review of preliminary design elements before the
EAW is published.
Funding Administration —The project has received funding from the state legislature through
the 2020 bonding bill. We will track the reporting requirements for the grant programs and
funding partners, prepare the documentation and follow up as necessary to keep the project
current with the City's partners.
We also will work with City Council and Staff as necessary to seek additional funds. This may
include updating the requested amounts, preparing communications and attending meetings.
Working with partners to leverage additional monies for this project.
Bolton & Menk is an equal opportunity employer.
Name: Mr. Kent Exner
Date: February 4, 2021
Page: 4
Task 2 — Preliminary Design
The concept design previously developed will be updated and refined into the preliminary
design. This will include incorporating the comments from MnDNR fisheries and other
stakeholders into the Preliminary design.
The preliminary design will identify the various components of the project, the approval
process required to undertake the project and evaluate the impacts on the environment and
adjacent land uses. The preliminary design will define the improvements to be undertaken,
define the benefits to recreation, habitat, accessibility and fisheries.
Preliminary design will include updating the project cost estimates and communication of these
needs to the City's Council, stakeholders, and funding partners.
Task 3 — Environmental Assessment Worksheet
The preliminary design will be developed with the input from the stakeholders and regulators.
Through the EAW process we will meet with the regulators to define issues, discuss beneficial
habitat, review regulatory hurdles, and receive feedback on preliminary design elements and
phases. We plan to meet monthly with the stakeholders to work through project issues and to
receive review of the City's vision for Campbell and Otter Lakes. Including stakeholders early in
the process will improve transparency and reduce complications during the EAW review period
and permitting.
We will prepare the EAW documentation, present to the City Council, submit to the
Environmental Quality Board for publication, respond to comments received and prepare the
findings of the EAW for the City Council's considerations.
Bolton & Menk is an equal opportunity employer.
AGREEMENT FOR PROFESSIONAL SERVICES 2019 MN
This Agreement, made this 23rd day of February, 2021 by and between City of Hutchinson, ("CLIENT"),
and BOLTON & MENK, INC., 2040 US-12 Willmar, MN, ("CONSULTANT").
WITNESS, whereas the CLIENT requires professional services in conjunction with the restoration of
Campbell and Otter Lakes ("Project") and whereas the CONSULTANT agrees to furnish the various
professional services required by the CLIENT.
NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto,
it is agreed:
SECTION I - CONSULTANT'S SERVICES
A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed
project as described in Exhibit I.
B. Upon mutual agreement of the parties, Additional Services may be authorized as described in
Paragraph IV.B.
SECTION II - THE CLIENT'S RESPONSIBILITIES
A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this
Agreement.
B. The CLIENT shall place any and all previously acquired information in its custody at the disposal
of the CONSULTANT for its use. Such information shall include, but is not limited to: boundary
surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys,
abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental
reviews, and zoning lirmitations. The CONSULTANT may rely upon the accuracy and sufficiency
of all such information in performing services unless otherwise instructed, in writing, by CLIENT.
C. The CLIENT will guarantee access to and make all provisions for entry upon public portions of the
project and reasonable efforts to provide access to private portions and pertinent adjoining
properties.
D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or
otherwise becomes aware of any defect in the proposed project.
E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to
services to be rendered under this Agreement. Said representative shall have the authority to
transmit instructions, receive instructions, receive information, interpret and define the CLIENT'S
policies with respect to the project and CONSULTANT'S services.
F. The CONSULTANT'S services do not include legal, insurance counseling, accounting,
independent cost estimating, financial advisory or "municipal advisor" (as described in Section 975
of the Dodd -Frank Wall Street Reform and Consumer Protection Act 2010 and the municipal
Public Standard Form — MN Page 1 of 11 2019 (20190712)
advisor registration rules issued by the SEC) professional services and the CLIENT shall provide
such services as may be required for completion of the Project described in this Agreement.
G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution
of the Project. CONSULTANT will assist CLIENT with permit preparation and documentation to
the extent described in Exhibit 1.
H. The CLIENT may hire, at its discretion, when requested by the CONSULTANT, an independent
test company to perform laboratory and material testing services, and soil investigation that can be
justified for the proper design and construction of the Project. The CONSULTANT shall assist the
CLIENT in selecting a testing company. Payment for testing services shall be made directly to the
testing company by the CLIENT and is not part of this Agreement. If CLIENT elects not to hire an
independent test company, CLIENT shall provide CONSULTANT with guidance and direction on
completing those aspects of design and construction that require additional testing data.
(Remainder of this page intentionally left blank)
Public Standard Form — MN Page 2 of 11 2019 (20190712)
SECTION III - COMPENSATION FOR SERVICES
A. FEES.
1. The CLIENT will compensate the CONSULTANT in accordance with the following schedule
of fees for the time spent in performance of Agreement services.
Schedule of Fees
Employee Classification
Hourly Billing
Senior Principal
Rates
$150-280/Hour
Principal Engineer/Surveyor/Planner/GIS/Landscape Architect
$140-225
Senior Engineer/Surveyor/Planner/GIS/Landscape Architect
$110-210
Project Manager (Inc. Survey, GIS, Landscape Architect)
$100-195
$85-190
Project Engineer/Surveyor/Planner/Landscape Architect
Design Engineer/Landscape Designer/Graduate Engineer/Surveyor
$80-190
Specialist (Nat. Resources; GIS; Traffic; Graphics; Other)
$60-175
$85-180
Senior Technician (Inc. Construction, GIS, Survey')
Technician (Inc. Construction, GIS, Survey')
$65-150
Administrative/Corporate Specialists
$45-125
$120-150
Structural/Electrical/Mechanical/Architect
GPS/Robotic Survey Equipment
NO CHARGE
A.
NO CHARGE
boutine Office SuppliesNO
CHARGE
PhotoFoutine .p.d
NO CHARGE
rd Supplies/Survey
NO CHARGE
illeage
NO CHARGE
' No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey
assignments; the cost of this equipment is included in the rates for Survey Technicians.
2. The preceding Schedule of Fees shall apply for services provided through December 31, 2021.
Hourly rates may be adjusted by CONSULTANT, in consultation with CLIENT, on an annual
basis thereafter to reflect reasonable changes in its operating costs. Adjusted rates will become
effective on January 1st of each subsequent year, upon written acceptance by CLIENT.
3. Rates and charges do not include sales tax. If such taxes are imposed and become applicable
after the date of this Agreement CLIENT agrees to pay any applicable sales taxes.
4. The rates in the Schedule of Fees include labor, general business and other normal and
customary expenses associated with operating a professional business. Unless otherwise agreed
Public Standard Form — MN Page 3 of 11 2019 (20190712)
in writing, the above rates include vehicle and personal expenses, mileage, telephone, survey
stakes and routine expendable supplies; and no separate charges will be made for these
activities and materials.
5. Additional services as outlined in Section LB will vary depending upon project conditions and
will be billed on an hourly basis at the rate described in Section IILA.1.
6. Expenses required to complete the agreed scope of services or identified in this paragraph will
be invoiced separately, and include but are not limited to large quantities of prints; extra report
copies; out -sourced graphics and photographic reproductions; document recording fees; special
field and traffic control equipment rental; outside professional and technical assistance;
geotechnical services; and other items of this general nature required by the CONSULTANT to
fulfill the terms of this Agreement. CONSULTANT shall be reimbursed at cost plus an
overhead fee (not -to -exceed 10%) for these Direct Expenses incurred in the performance of the
work.
B. PAYMENTS AND RECORDS
1. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not
more often than monthly at the herein rates and terms.
2. If CLIENT fails to make any payment due CONSULTANT for undisputed services and
expenses within 45 days after date of the CONSULTANT'S invoice, a service charge of one
and one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is
less, will be charged on any unpaid balance.
In addition to the service charges described in preceding paragraph, if the CLIENT fails to
make payment for undisputed services and expenses within 60 days after the date of the
invoice, the CONSULTANT may, upon giving seven days' written notice to CLIENT, suspend
services and withhold project deliverables due under this Agreement until CONSULTANT has
been paid in full for all past due amounts for undisputed services, expenses and charges,
without waiving any claim or right against the CLIENT and without incurring liability
whatsoever to the CLIENT.
4. Documents Retention. The CONSULTANT will maintain records that reflect all revenues,
costs incurred, and services provided in the performance of the Agreement. The
CONSULTANT will also agree that the CLIENT, State, or their duly authorized representatives
may, at any time during normal business hours and as often as reasonably necessary, have
access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers,
records, etc., and accounting procedures and practices of the CONSULTANT which are
relevant to the contract for a period of six years.
(Remainder of this page intentionally left blank)
Public Standard Form — MN Page 4 of 11 2019 (20190712)
SECTION IV - GENERAL
A. STANDARD OF CARE
Professional services provided under this Agreement will be conducted in a manner consistent with
that level of care and skill ordinarily exercised by members of the CONSULTANT'S profession
currently practicing under similar conditions. No warranty, express or implied, is made.
B. CHANGE IN PROJECT SCOPE
In the event the CLIENT changes or is required to change the scope or duration of the project from
that described in Exhibit I, and such changes require Additional Services by the CONSULTANT,
the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. To
the fullest extent practical, the CONSULTANT shall give notice to the CLIENT of any Additional
Services, prior to furnishing such Additional Services. The CONSULTANT shall furnish an
estimate of additional cost, prior to authorization of the changed scope of work and Agreement will
be revised in writing.
C. LIMITATION OF LIABILITY
1. General Liability of CONSULTANT. For liability other than professional acts, errors, or
omissions, and to the fullest extent permitted by law, CONSULTANT shall indemnify, defend
and hold harmless CLIENT from losses, damages, and judgments (including reasonable
attorneys' fees and expenses of litigation) arising from claims or actions relating to the Project,
provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury,
sickness, disease, or death, or to injury to or destruction of tangible property, but only to the
extent caused by the acts and omissions in the non-professional services of CONSULTANT or
CONSULTANT'S employees, agents, or subconsultants.
2. Professional Liability of CONSULTANT. With respect to professional acts, errors and
omissions and to the fullest extent permitted by law, CONSULTANT shall indemnify and hold
harmless CLIENT from losses, damages, and judgments (including reasonable attorneys' fees
and expenses of litigation) arising from third -party claims or actions relating to the Project,
provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury,
sickness, disease, or death, or to injury to or destruction of tangible property, but only to the
extent caused by a negligent act, error or omission of CONSULTANT or CONSULTANT'S
employees, agents, or subconsultants. This indemnification shall include reimbursement of
CLIENT'S reasonable attorneys' fees and expenses of litigation, but only to the extent that
defense is insurable under CONSULTANT's liability insurance policies.
3. General Liability of Client. To the fullest extent permitted by law and subject to the maximum
limits of liability set forth in Minnesota Statutes Section 466.04, CLIENT shall indemnify,
defend and hold harmless CONSULTANT from losses, damages, and judgments (including
reasonable attorneys' fees and expenses of litigation) arising from third -party claims or actions
relating to the Project, provided that any such claim, action, loss, damages, or judgment is
attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible
property, but only to the extent caused by the acts or omission of CLIENT or CLIENT'S
employees, agents, or other consultants.
Public Standard Form — MN Page 5 of 11 2019 (20190712)
4. To the fullest extent permitted by law, CLIENT and CONSULTANT waive against each other,
and the other's employees, officers, directors, members, agents, insurers, partners, and
consultants, any and all claims for or entitlement to special, incidental, indirect, or
consequential damages arising out of, resulting from, or in any way related to this Agreement,
from any cause or causes. CLIENT waives all claims against individuals involved in the
services provided under this Agreement and agrees to limit all claims to the CONSULTANT's
corporate entity.
5. Nothing contained in this Agreement shall create a contractual relationship with or a cause of
action in favor of a third party against either the CLIENT or the CONSULTANT. The
CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S
benefit, and no other entity shall have any claim against the CONSULTANT because of this
Agreement or the performance or nonperformance of services provided hereunder.
D. INSURANCE
The CONSULTANT agrees to maintain, at CONSULTANT'S expense a commercial general
liability (CGL) and excess or umbrella general liability insurance policy or policies insuring
CONSULTANT against claims for bodily injury, death or property damage arising out of
CONSULTANT'S general business activities. The general liability coverage shall provide
limits of not less than $2,000,000 per occurrence and not less than $2,000,000 general
aggregate. Coverage shall include Premises and Operations Bodily Injury and Property
Damage; Personal and Advertising Injury; Blanket Contractual Liability; Products and
Completed Operations Liability.
2. The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, a single limit or
combined limit automobile liability insurance and excess or umbrella liability policy or policies
insuring owned, non -owned and hired vehicles used by CONSULTANT under this Agreement.
The automobile liability coverages shall provide limits of not less than $1,000,000 per accident
for property damage, $2,000,000 for bodily injuries, death and damages to any one person and
$2,000,000 for total bodily injury, death and damage claims arising from one accident.
3. CLIENT shall be named Additional Insured for the above CGL and Auto liability policies.
4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's
compensation coverage together with Coverage B, Employer's Liability limits of not less than
$500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease
aggregate and $500,000 for Bodily Injury by Accident.
The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, Professional
Liability Insurance coverage insuring CONSULTANT against damages for legal liability
arising from a negligent act, error or omission in the performance of professional services
required by this Agreement during the period of CONSULTANT'S services and for three years
following date of final completion of its services. The professional liability insurance coverage
shall provide limits of not less than $2,000,000 per claim and an annual aggregate of not less
than $2,000,000 on a claims -made basis.
6. CLIENT shall maintain statutory Workers Compensation insurance coverage on all of
CLIENT'S employees and other liability insurance coverage for injury and property damage to
third parties due to the CLIENT'S negligence.
Public Standard Form — MN Page 6 of 11 2019 (20190712)
7. Prior to commencement of this Agreement, CONSULTANT will provide the CLIENT with
certificates of insurance, showing evidence of required coverages. All policies of insurance
shall contain a provision or endorsement that the coverage afforded will not be canceled or
reduced in limits by endorsement for any reason except non-payment of premium, until at least
30 days prior written notice has been given to the Certificate Holder, and at least 10 days prior
written notice in the case of non-payment of premium
E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST
Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of
construction cost will generally be based upon public construction cost information. Since the
CONSULTANT has no control over the cost of labor, materials, competitive bidding process,
weather conditions and other factors affecting the cost of construction, all cost estimates are
opinions for general information of the CLIENT and the CONSULTANT does not warrant or
guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that
costs for project financing should be based upon contracted construction costs with appropriate
contingencies.
F. CONSTRUCTION SERVICES
It is agreed that the CONSULTANT and its representatives shall not at any time supervise, direct,
control, or have authority over any contractor's work, nor shall CONSULTANT have authority
over or be responsible for the means, methods, techniques, sequences, or procedures of construction
selected or used by any contractor, or the safety precautions and programs incident thereto, for
security or safety at any Project site, nor for any failure of a Contractor to comply with Laws and
Regulations applicable to that Contractor's furnishing and performing of its work. CONSULTANT
shall not be responsible for the acts or omissions of any Contractor. CLIENT acknowledges that
on -site contractor(s) are solely responsible for construction site safety programs and their
enforcement.
G. USE OF ELECTRONIC/DIGITAL DATA
1. Because of the potential instability of electronic/digital data and susceptibility to unauthorized
changes, copies of documents that may be relied upon by CLIENT are limited to the printed
copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for
electronic/digital data which is specifically identified as a project deliverable for this
Agreement or except as otherwise explicitly provided in this Agreement, all electronic/digital
data developed by the CONSULTANT as part of the Project is acknowledged to be an internal
working document for the CONSULTANT'S purposes solely and any such information
provided to the CLIENT shall be on an "AS IS" basis strictly for the convenience of the
CLIENT without any warranties of any kind. As such, the CLIENT is advised and
acknowledges that use of such information may require substantial modification and
independent verification by the CLIENT (or its designees).
2. Provision of electronic/digital data, whether required by this Agreement or provided as a
convenience to the Client, does not include any license of software or other systems necessary
to read, use or reproduce the information. It is the responsibility of the CLIENT to verify
compatibility with its system and long-term stability of media. CLIENT shall indemnify and
hold harmless CONSULTANT and its Subconsultants from all claims, damages, losses, and
expenses, including attorneys' fees arising out of or resulting from third party use or any
Public Standard Form — MN Page 7 of 11 2019 (20190712)
adaptation or distribution of electronic/digital data provided under this Agreement, unless such
third party use and adaptation or distribution is explicitly authorized by this Agreement.
H. REUSE OF DOCUMENTS
1. Drawings and Specifications and all other documents (including electronic and digital versions
of any documents) prepared or furnished by CONSULTANT pursuant to this Agreement are
instruments of service in respect to the Project and CONSULTANT shall retain an ownership
interest therein. Upon payment of all fees owed to the CONSULTANT, the CLIENT shall
acquire a limited license in all identified deliverables (including Reports, Plans and
Specifications) for any reasonable use relative to the Project and the general operations of the
CLIENT. Such limited license to Owner shall not create any rights in third parties.
2. CLIENT may make and disseminate copies for information and reference in connection with
the use and maintenance of the Project by the CLIENT. However, such documents are not
intended or represented to be suitable for reuse by CLIENT or others on extensions of the
Project or on any other project. Any reuse by CLIENT or, any other entity acting under the
request or direction of the CLIENT, without written verification or adaptation by
CONSULTANT for such reuse will be at CLIENT'S sole risk and without liability or legal
exposure to CONSULTANT and CLIENT shall indemnify and hold harmless CONSULTANT
from all claims, damages, losses and expenses including attorney's fees arising out of or
resulting from such reuse.
3.
L CONFIDENTIALITY
CONSULTANT agrees to keep confidential and not to disclose to any person or entity, other than
CONSULTANT'S employees and subconsultants any information obtained from CLIENT not
previously in the public domain or not otherwise previously known to or generated by
CONSULTANT. These provisions shall not apply to information in whatever form that comes into
the public domain through no fault of CONSULTANT; or is furnished to CONSULTANT by a
third party who is under no obligation to keep such information confidential; or is information for
which the CONSULTANT is required to provide by law or authority with proper jurisdiction; or is
information upon which the CONSULTANT must rely for defense of any claim or legal action.
J. PERIOD OF AGREEMENT
This Agreement will remain in effect for the longer of a period of two (2) years or until such other
expressly identified completion date, after which time the Agreement may be extended upon mutual
agreement of both parties.
K. TERMINATION
This Agreement may be terminated:
For cause, by either party upon 7 days written notice in the event of substantial failure by other
party to perform in accordance with the terms of this Agreement through no fault of the
terminating party. For termination by CONSULTANT, cause includes, but is not limited to,
failure by CLIENT to pay undisputed amounts owed to CONSULTANT within 120 days of
invoice and delay or suspension of CONSULTANT's services for more than 120 days for
reasons beyond CONSULTANT'S cause or control; or,
Public Standard Form — MN Page 8 of 11 2019 (20190712)
2. For convenience by CLIENT upon 7 days written notice to CONSULTANT.
3. Notwithstanding, the foregoing, this Agreement will not terminate under paragraph IV.K if the
party receiving such notice immediately commences correction of any substantial failure and
cures the same within 10 days of receipt of the notice.
4. In the event of termination by CLIENT for convenience or by CONSULTANT for cause, the
CLIENT shall be obligated to the CONSULTANT for payment of amounts due and owing
including payment for services performed or furnished to the date and time of termination,
computed in accordance with Section III of this Agreement. CONSULTANT shall deliver and
CLIENT shall have, at its sole risk, right of use of any completed or partially completed
deliverables, subject to provisions of Paragraph IV. H.
5. In event of termination by CLIENT for cause and in addition to any other remedies available to
CLIENT, CONSULTANT shall deliver to CLIENT and CLIENT shall have right of use of any
completed or partially completed deliverables, in accordance with the provisions of Paragraph
IV.H. CLIENT shall compensate CONSULTANT for all undisputed amounts owed
CONSULTANT as of date of termination.
L. INDEPENDENT CONTRACTOR
Nothing in this Agreement is intended or should be construed in any manner as creating or
establishing the relationship of co-partners between the parties hereto or as constituting the
CONSULTANT or any of its employees as the agent, representative, or employee of the CLIENT
for any purpose or in any manner whatsoever. The CONSULTANT is to be and shall remain an
independent contractor with respect to all services performed under this Agreement.
M. CONTINGENT FEE
The CONSULTANT warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for the CONSULTANT to solicit or secure this
Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift or any other consideration,
contingent upon or resulting from award or making of this Agreement.
N. NON-DISCRIMINATION
The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be
considered part of this Agreement as if fully set forth herein. The CONSULTANT is an Equal
Opportunity Employer and it is the policy of the CONSULTANT that all employees, persons
seeking employment, subcontractors, subconsultants and vendors are treated without regard to their
race, religion, sex, color, national origin, disability, age, sexual orientation, marital status, public
assistance status or any other characteristic protected by federal, state or local law.
O. ASSIGNMENT
Neither party shall assign or transfer any interest in this Agreement without the prior written
consent of the other party.
P. SURVIVAL
Public Standard Form — MN Page 9 of 11 2019 (20190712)
All obligations, representations and provisions made in or given in Section IV and Documents
Retention clause of this Agreement will survive the completion of all services of the
CONSULTANT under this Agreement or the termination of this Agreement for any reason.
Q. SEVERABILITY
Any provision or part of the Agreement held to be void or unenforceable under any law or
regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and
binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to
replace such stricken provision or part thereof with a valid and enforceable provision that comes as
close as possible to expressing the intention of the stricken provision.
R. CONTROLLING LAW
This Agreement is to be governed by the law of the State of Minnesota and venued in courts of
Minnesota; or at the choice of either party, and if federal jurisdictional requirements can be met, in
federal court in the district in which the project is located.
S. DISPUTE RESOLUTION
CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a
period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution
or exercising their rights under law. Any claims or disputes unresolved after good faith
negotiations shall then be submitted to mediation using a neutral from the Minnesota District Court
Rule 114 Roster, or if mutually agreed at time of dispute submittal, a neutral from the American
Arbitration Association Construction Industry roster. If mediation is unsuccessful in resolving the
dispute, then either party may seek to have the dispute resolved by bringing an action in a court of
competent jurisdiction.
T. MINNESOTA GOVERNMENT DATA PRACTICES ACT (MGDPA)
All data collected, created, received, maintained, or disseminated, or used for any purposes in the
course of the CONSULTANT'S performance of the Agreement is governed by the Minnesota
Government Data Practices Act, Minnesota Statutes Section 13.01, et seq. or any other applicable
state statutes and state rules adopted to implement the Act, as well as state statutes and federal
regulations on data privacy. The Consultant agrees to abide by these statutes, rules and regulations
and as they may be amended. In the event the CONSULTANT receives a request to release data, it
shall notify CLIENT as soon as practical. The CLIENT will give instructions to CONSULTANT
concerning release of data to the requesting party and CONSULTANT will be reimbursed as
additional services for its reasonable labor and other direct expenses in complying with any
MGDPA request, but only to the extent that the request is not due to a negligent, intentional or
willful act or omission by the CONSULTANT or other failure to comply with its obligations under
this contract.
SECTION V - SIGNATURES
THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms,
conditions or obligation referring to the subject matter other than contained herein. This Agreement may
only be amended, supplemented, modified or canceled by a duly executed written instrument signed by
both parties.
Public Standard Form — MN Page 10 of 11 2019 (20190712)
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf.
CLIENT: City of Hutchinson CONSULTANT: Bolton & Menk. Inc.
M=
Michael Boex
Public Standard Form — MN Page 11 of 11 2019 (20190712)
mm//X*M�
HRA
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
Regular Board Meeting
Teleconference Call (GoToMeeting)
Tuesday, January 19, 2021, 7:00 AM
Minutes
1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order via
telephone. Members Present: Gary Forcier, Steve Jensen via telephone and Kim Merwin via
telephone. Staff Present: Jean Ward and Judy Flemming.
a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions
and/or corrections. Steve Jensen moved to approve the agenda with the Park Towers
Newsletter date correction. Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier —
Aye; Jensen — Aye & Merwin — Aye. The motion carried unanimously.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON
DECEMBER 15, 2020
Steve Jensen moved to approve the Minutes of the regular board meeting as written, and Kim
Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin — Aye.
The motion carried unanimously.
3. FINANCIAL REPORTS
Steve Jensen moved to approve:
a. City Center General Fund payments of $14,432.62 for checks 9156 to 9161
b. Park Towers operating account payments of $65,022.46 for checks 15184 to 15219 and
the Park Towers Security Account payment of $447.04 for check 1590 and 1591
c. November 30, 2020 Park Towers financial statements
d. November 30, 2020 City Center financial statements
Kim Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin —
Aye. The motion carried.
4. CONSIDERATION OF RESOLUTION 2021-1 ADOPTING 2021 HRA COMPENSATION
PLAN
Steve Jensen moved to approve Resolution 2021-1 Adopting 2021 HRA Compensation Plan.
Kim Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin —
Aye. The motion carried unanimously.
5. PARK TOWERS UPDATE
a. Park Towers January Newsletter — Jean reviewed the newsletter with the Board.
b. Park Towers operations update — Jean reviewed with the Board:
• RAD PBRA HAP Contract Letter regarding transition from Public Housing to
Section 8
• AT&T work to on rooftop to change out antennas (January 25"' through February 81h)
• Priority is Section 8 waiting list processing
• Additional training for RealPage software
January 19, 2021 Minutes Page 1 of 2
6. CONSIDERATION OF CITY LIVE AND WORK & HILP GRANT FOR 315
WASHINGTON AVENUE W. AND A HILP GRANT & MH FIX UP LOAN FOR 565
CARLISLE STREET NE
• Gary Forcier moved to approve the City Live and Work & HILP Grant for 315
Washington Avenue W contingent to the loan review committee's approval. Kim
Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin —
Aye. The motion carried unanimously.
• Kim Merwin moved to approve the HILP Grant & MH Fix Up Loan for 565 Carlisle
Street NE. Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen —
Aye & Merwin — Aye. The motion carried unanimously.
7. COMMUNICATIONS
A developer contracted EDA Director, Miles Seppelt about workforce housing and he
forward the contact information to Jean. Jean will be talking to Matt Mullins from Maxfield
Research & Consulting to discuss about getting a housing study done for Hutchinson.
8. ADJOURNMENT
Steve Jensen moved to adjourn and Kim Merwin seconded. There being no other business,
Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
2020 PERFORMANCE REVIEW FOR DIRECTOR
Recorded by Jean W r , HRA Executiv
b
Gary Forcie , Secretary/Treasurer
January 19, 2021 Minutes Page 2 of 2
Public Arts Commission
January 13, 2021
5:30 Zoom Meeting
Minutes:
• Attendance —
Morgan Baum, Justin Beck, Brandon Begnaud, Steve Cook, Jackie Fuchs, Patrick Hiltner, Kay Voigt,
Sara Witte
• Welcome to Brandon, Justin and Sara
• Budget update
o Current Funds: $30,434.61
o includes the 2021 allocation of $15,000
o Expected 2021 Sculpture Stroll expenses:
■ $1,000 x 8 annual stipends (* one spot possibly $500 Emerging Artists stipend instead)
■ $500 Peoples' Choice Award
■ — $600 Brochures & Marketing expenses
■ $4,000 stipends for new blocks would be an additional expense (next item)
• Downtown Block Pedestals
o Steve provided a background on the new downtown pedestal blocks
■ 30" X 30" Limestone blocks, 36" tall with steel plate to attach artwork
■ similar to the ones in Mankato.
■ blocks are about $650, x4 ; shipping $950 ($2,600 + $950 = $3,550
■ ideal for smaller artwork
■ not ordered yet
■ SW: Parks dept has adequate space to store
o KV: Will the new blocks be rotating as part of the Sculpture Stroll? Yes, but there is the option of
adding a permanent in the future if we want.
o JF asked about Eggspert. SW said parks is working on a permanent location for Eggspert. A (city
facility manager) has reached out to the MN Historical Society to see if he can sit on the wall on
the north side of the steps of the Library.
o PH: Asked if increased stipends would impact our ability to do other projects.
o Discussion on funding. Funds previously earmarked for Pillar project available from Main St
project. Total cost—$4,000 (purchase, transportation and steel plates).
■ PH: Makes a motion to split the cost of the blocks with the city. JF seconded the motion.
PASSES unanimously
• 2021 Sculpture Stroll
o Artist Updates
■ 4 submissions so far, 4 verbal plans to submit.
■ Most applications normally come in at the end.
■ Send a reminder to your contact list by the end of the weekend.
■ MB to go back and repost the Facebook groups
o Selection Process
■ Morgan will set up a spreadsheet so we can work off a shared list
■ Any prescreening will depend on number of entries.
■ Instructions will be provided.
o ShopKo Pad
■ SC questioned if we want to use that, if the block is added by Dairy Queen since this pad
is kind of hidden behind the traffic light control box.
■ Could be left open as a backup/overflow space.
■ Tabled until after jury
o Ridgewater
■ Have been in discussions about moving the pad closer to the Century Ave trail
■ Ridgewater had discussed the traffic circle, but is open to suggestions.
■ Traffic circle has a flag and lights. SC wasn't sure if it was the right place for the art
■ SC other location could be the south side of the main entrance sidewalk or along the
trail by the Hutch Health Clinic crosswalk/parking lot.
■ We need to see how the costs would breakdown and if Ridgewater fund the new pad
■ KV: If public arts is supposed to be accessible then it should be easily accessible for
anyone
■ JF: Feels like you are intruding when you go up to the present location.
■ MB: Doesn't mind where it is now.
■ PH: Who selects the art? SC explained that Ridgewater rep is present during the
selection process.
■ SC: Has never had to add brochures to the holder at present location.
■ SC will follow up with Matt Feuerborn from Ridgewater to talk about possible locations
and funding.
■ If you have time, please go out and look at the possible locations
• south side of main entrance sidewalk
• traffic circle
• along the Century Ave trail, by the crosswalk to Hutch Health Clinic
o Brochure Updates
■ Currently "InDesign" is program used
• Greg had worked with a graphic design student to update from the previous
cumbersome PhotoShop version.
• SC will check with Vivid Image & Crow River Press to see if they can update the
file
• Morgan recommends danv@crowriverpress.com (normally runs $75 hour for
design work)
o Lamicoid/Signage
■ Do we need to change them?
■ Steve will check with 3M contact who has provided lamicoids in the past.
• Other?
o KV: South Dakota sculptor reached out in case we need maintenance in the future.
■ SC explained that some funds are set aside by the city for maintenance.
o Introductions ... meet everyone "HI!!"
• Next meeting: February 10th.
o will be longer because of the voting (Ridgewater will be invited)
0 MB moves to adjourn the meeting at 6:38pm, JB seconds
Public Arts Commission
February 4th, 2021
Special Zoom Meeting, 5:30
Minutes:
Present: Morgan, Kay, Jackie, Patrick, Justin, Brandon and Steve
1. Downtown Blocks
Steve provided historical numbers of the public arts budget from 2018, 2019 and 2020. Estimated budgets
for 2021 were also shared that included placing sculptures on the current eight locations as well as adding the
four downtown blocks.
Since adding the four new locations would use up most of our annual $15,000 allocation from the city,
Steve suggested not funding the artist honorarium at Ridgewater College was discussed. This seems
particularly timely since discussions have been taking place about moving the pad at Ridgewater and the need
for a more formal agreement between the city and Ridgewater. Morgan suggested that is we didn't fund the
honarium then Ridgewater should be invited to participate in the sculpture stroll similar to how Citizens Bank
does. This would be the model in the event that other entities or businesses would want to participate. Motion
by Morgan and second by Brandon: Unanimously approved.
Discussion was held on the number of blocks and locations. Reaffirmed desire to order four blocks and
place them in the previously identified "Pillar" locations. Since the blocks would be moveable, if in the future
not enough sculpture stroll pieces are available a block could be temporarily removed or something else could
be placed on the block for the season.
2. New Funding Possibilities
Discussion about adding a page on the public arts website devoted to how to make donations, sponsor a pad
and purchasing art. Steve will discuss with the city to see how to go about that.
3. Possible future projects
Steve present the idea of painted "scotch Tape" dispensers for 2020 since that will be the 75th anniversary of
production in Hutchinson. The idea of wrapping the traffic signal boxes was also discussed. Will discuss more
at our March meeting.
4. Discussion about the February 101h Meeting
Where the meeting will be held and the process that will be used for selecting the pieces was discussed.
Meeting will be virtual and Morgan will be able to share images of the pieces for discussion. No pre -ranking
will be done ahead of time as was done last year. Morgan will share a file on Google drive with images of all
the pieces and Steve will provide information such as size, material and other misc information.
• Adjourned.
Next meeting: Zoom meeting on Wednesday, February 10th at 5:30.
c.2- HUTCHINSON CITY COUNCIL
�.. L + Request for Board Action
A CITY ON PURPOSE.
January 2021 Financial and Investment Reports
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 2/23/2021
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff M
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
For Council review, attached are the January Financial Reports for the general fund and
enterprise funds. Also attached is the January Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Govern,
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
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