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cp02-09-21MA r S HUTCHINSON A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, February 9, 2021 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, February 9, 2021, at 4:00 p.m.. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • REVIEW OF FUND BALANCE POLICY Matt ity Administra of DATED: February 4, 2021 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, FEBRUARY 9, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — River at MSP Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or stafj) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of January 26, 2021 (b) City Administrator Performance Review Summary of January 26, 2021 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Authorizing Lease Extension with Innovative Foam (b) Consideration for Approval of Authorizing Rent Catch-up Agreement With Laser Dynamics (c) Consideration for Approval of Resolution No. 15278 — State of Minnesota Grants to Political Subdivisions: Betterments of Otter Lake and Campbell Lake, the South Fork of the Crow River and Other Tributaries to the Lakes (d) Appointment of Robin Kashuba to HRA Board to August 2022 (e) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B CITY COUNCIL AGENDA February 9, 2021 PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS RE UESTS AND PETITIONS (Thep urpose o this portion oj the agenda is to provi e the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 9. FIRE DEPARTMENT YEAR END REPORT UNFINISHED BUSINESS 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 20-820 — AN ORDINANCE ADOPTING REVISIONS TO SECTIONS 11.02 AND 11.08 OF THE HUTCHINSON CITY CHARTER NEW BUSINESS 11. APPROVE/DENY WATER AND WASTEWATER SCADA SYSTEM IMPROVEMENTS DESIGN AND BIDDING PHASE SERVICES AGREEMENT WITH ADVANCED ENGINEERING AND ENVIRONMENTAL SERVICES, INC. 12. APPROVE/DENY ADOPTING 2021 LEGISLATIVE PRIORITIES 13. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR FEBRUARY 23, 2021, AT 4:15 P.M. TO REVIEW FINAL REPORT OF SOURCE -SEPARATED ORGANICS MATERIAL COMPOSTING OPTIONS STUDY GOVERNANCE e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Library Board Minutes from December 14, 2020 �b) Hutchinson Utilities Commission Minutes from December 16, 2020 c) City of Hutchinson Financial Report and Investment Report for December 2020 MISCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JANUARY 26, 2021 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Brandon Begnaud, Chad Czmowski, and Dave Sebesta. Council Member absent was Mary Christensen. Members were present via electronic means. Others present in the Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that Item 11 will need to be tabled due to the absence of Council Member Christensen. State law requires that Charter amendments be approved by all council members. Motion by Czmowski, second by Begnaud, to approve agenda as noted. Roll call vote was taken: Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. 2. INVOCATION — Hunter's Ridge (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15274 — Resolution Accepting $2000.00 Donation from Village Ranch to Hutchinson Police Department Towards Purchase of New Radar (b) Resolution No. 15275 — Resolution Accepting $100.00 Donation from Westlund Associates Inc. to Hutchinson Parks Department Towards New Playground Equipment at Hutchinson Jaycee Women's Park Motion by Czmowski, second by Begnaud, to approve Resolution Nos. 15274 and 15275. Roll call vote was taken: Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Council Member Czmowski commented that the Hutchinson Jaycee Women no longer exists and they have been a co- ed group with the Hutchinson Jaycees since the late 1990s. He asked that the name of the park be reconsidered. Mr. Jaunich noted that that has already been discussed and planned and will be presented at an upcoming Council meeting. Motion carried unanimously. Kent Exner, City Engineer, presented before the Council. Mr. Exner recognized John Olson who was named as the APWA Public Works Manager of the Year. Mr. Exner outlined the various areas of public works that Mr. Olson is involved in and has accomplished. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) CITY COUNCIL MINUTES January 26, 2021 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of January 12, 2021 Motion by Czmowski, second by Sebesta, to approve minutes as presented. Roll call vote was taken: Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short -Term Gambling License to 3M Club on April 16, 2021, at 3M Club Building and on September 11, 2021, at McLeod County Fairgrounds (b) Consideration for Approval of Purchase of Leaf Vacuum (c) Consideration for Approval of Federal Aviation Administration Entitlement Transfer (d) Consideration for Approval of Amending Resolution No. 15261 — Attachment A (2021 Position Classification Table) (e) Appointment of Deb Card to Bicycle/Pedestrian Advisory Committee to August 2022 (f) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Sebesta, to approve Consent Agenda. Roll call vote was taken: Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. PUBLIC HEARING FOR WASTEWATER HEADWORKS IMPROVEMENTS PROJECT (LETTING NO. 3, PROJECT NO. 21-03) (a) Approve/Deny Resolution No. 15276 — Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 15277 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner reminded the Council that staff has been working with its consultant, Nero Engineering, to bid the Wastewater Treatment Facility Headworks Improvements project early this spring to hopefully capitalize on a competitive contracting environment. The project will be funded with approximately $3.5 million in bonding and approximately $1.8 million from the wastewater funds. It was noted that the MPCA is currently communicating some hesitations to allow the full scope of these improvements to proceed prior to the City receiving a renewed wastewater effluent permit so the timely delivery of this project may be in jeopardy. Tim Gratke, Water/Wastewater Manager, provided details of the project and a project overview to the Council. Mr. Exner spoke about MPCA concerns regarding the project and the City's effluent permit. No public comments were received. Motion by Czmowski, second by Forcier, to close public hearing. Roll call vote was taken: 2 CITY COUNCIL MINUTES January 26, 2021 Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. Motion by Czmowski, second by Sebesta, to approve Resolution Nos. 15276 and 15277. Roll call vote was taken: Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. MMUNICATIONS REQUESTS AND PETITIONS purpose o this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy. Ides items like monthly or annual reports and communications from other entities.) 9. CREEKSIDE SOILS YEAR END REPORT Andy Kosek, Creekside Soils General Manager, presented before the Council. Mr. Kosek provided a year-end review of activities at the compost facility. Mr. Kosek reviewed the mission statement, the refuse fund and budget, the compost fund and budget, and bagged sales information. A couple of notable items include bagged sales far exceeding projections due to the ideal spring and the stay at home order and bit con sales far exceeding projections as well. Mr. Kosek also reviewed the objectives for 2021 including implementing a new compost screening process and keeping staff healthy. 10. REVIEW OF WATER AND WASTEWATER SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM NEEDS ASSESSMENT REPORT Kent Exner, City Engineer, presented a detailed assessment report completed by Advanced Engineering and Environmental Services, Inc. of the existing water and wastewater supervisory control and data acquisition systems while identifying future needs and improvements. Tim Gratke, Water/Wastewater Manager, provided an overview of the report and associated cost estimations. Total project costs are estimated at approximately $2 million. A portion of the project may be bonded. The intention is that ultimate delivery of the project can occur later this year. UNFINISHED BUSINESS 11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 20-820 — AN ORDINANCE ADOPTING REVISIONS TO SECTIONS 11.02 AND 11.08 OF THE HUTCHINSON CITY CHARTER Motion by Czmowski, second by Sebesta, to table this item to February 9, 2021. Roll call vote was taken: Christensen— aye; B egnaud — aye; Czmowski —aye; Sebesta— aye; Forcier— aye. Motion carried unanimously. NEW BUSINESS GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Housing & Redevelopment Authority Board Minutes from December 15, 2020 CITY COUNCIL MINUTES January 26, 2021 MISCELLANEOUS 13. STAFF UPDATES Kent Exner — Mr. Exner spoke about the Hwy 212 Corridor improvements. He also mentioned that there are developments for a roundabout at CSAH 115/Jefferson Street in 2022. Mr. Exner also spoke about snow removal operations. Matt Jaunich — Mr. Jaunich reminded the Council of the workshop prior to next Council meeting to discuss and review a fund balance policy. He also noted that the new PRCE Director should be named by the end of week 14. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by Sebesta, second by Begnaud, to adjourn at 7:05 p.m. Roll call vote was taken: Begnaud — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried unanimously. .19 HUTCHINSON CITY COUNCIL SUMMARY OF CLOSED MEETING PROCEEDINGS CITY ADMINISTRATOR ANNUAL PERFORMANCE REVIEW SESSION January 26, 2021 On January 26, 2021, the Hutchinson City Council closed its meeting to conduct the annual performance review for the City Administrator, Matthew Jaunich. Individuals present included Hutchinson Mayor Gary Forcier, City Council members Brandon Begnaud, Chad Czmowski, and Dave Sebesta, City Administrator Matthew Jaunich, City Attorney Marc Sebora, and Human Resources Director Brenda Ewing. Mr. Jaunich exercised his right to close the proceedings to the public. Motion by Czmowski, second by Sebesta, to convene into closed session at 4:01 p.m. to conduct the city administrator performance review. On a roll call vote, the motion passed unanimously. The Council then proceeded into a closed session. The Council reviewed with Mr. Jaunich his performance for calendar year 2020, in the following categories: Organizational Management, Fiscal/Business Management, Program Development, Relationship & Communication with the Council, Long -Range Planning, and Relationship with Public & Outside Organizations. Mr. Jaunich provided the Council with a summary of his progress in the positon of City Administrator for calendar year 2020, and his proposed future objectives and projects. Motion by Czmowski, second by Sebesta, to close the closed proceedings at 4:58 p.m. On a roll call vote, the motion passed unanimously. The Council moved back into open session. Motion by Czmowski, second by Forcier, to establish a performance rating of 4.36 — exceeds expectations, with a 4% performance pay increase. On a roll call vote, the motion passed unanimously. Motion by Czmowski, second by Sebesta, to adjourn the meeting at 5:00 p.m. On a roll call vote, the motion passed unanimously. HUTCHINSON CITY COUNCIL cttvfl Request for Board Action7AL =- Agenda Item: AUTHORIZATION TO SIGN LEASE EXTENSION WITH INNOVATIVE FOAM Department: EDA LICENSE SECTION Meeting Date: 2/9/2021 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: none Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The three-year lease signed by Innovative Foam when they first moved into the Hutchinson Enterprise Center gave the company the option for a lease extension of up to two years. Innovative Foam has decided to exercise their option to extend the lease to December 14, 2022. Staff is requesting City Council authorization for the Mayor and City Administrator to sign the lease on behalf of the City. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Authorization to sign lease extension Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HIN N ENTERPRISE !r'ENTER CLIENT LEASE AMENDMENT Client Client Contact Address City / State / Zip Rental Space Square Feet Dates 2021 Rent 2022 Rent nnovative Foam Dean Bertram 1164 Benjamin Avenue SE Hutchinson, MN 55350 Bay 5 6,000 December 15, 2020 — December 14, 2022 $4.09 psf annually $2,045 per month To be determined This Lease Amendment ("Lease Amendment"), made this day of January, 2021 by and between the City of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350 ("City") and Innovative Foam ("Client"). City and Client agree as follows: 1. CLIENT SPACE City agrees to lease to Client and Client agrees to lease from City 6,000 square feet (the "Client Space") of the Hutchinson Enterprise Center (the "Facility") located at 1164 Benjamin Avenue SE., Hutchinson, Minnesota, 55350. The Client Space is shown on the attachment hereto, marked Exhibit A and made a part hereof. 2. TERM Client agrees to lease Client Space from the City for an additional term of twenty-four (24) months, commencing December 15, 2020 and ending December 14, 2022. 3. ENTIRE AGREEMENT The modifications listed in this Lease Amendment constitute the entire modification to the original lease agreement between City and Client dated December 15, 2017. All other provisions of the original lease agreement remain the same. Amendments hereto shall not be valid unless in writing and signed by both parties. IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first written above. Dated: City of Hutchinson (City) By: Gary T. Forcier Title: Mayor By: Matt Jaunich Title: City Administrator Dated: Innovative Foam (Client) y: Dean Bertrum Title: Owner Exhibit "A" Hutchinson Enterprise Center Eav 3 eav NORTH M* HUTCHINSON CITY COUNCIL cttvfl Request for Board Action7AL Agenda Item: AUTHORIZATION TO SIGN RENT CATCH UP AGREEMENT Department: EDA LICENSE SECTION Meeting Date: 2/9/2021 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: none Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Due to adverse economic conditions brought about by the current pandemic, the Hutchinson EDA gave tenants at the Hutchinson Enterprise Center the option to defer paying rent for several months this past summer. Laser Dynamics chose to defer paying rent for several months. This past fall the company paid three months of back rent and worked with the EDA to establish a payment schedule for the remaining rent that's owed to the City. ATTACHED is a "Rent Catch -Up Agreement" between the City and Laser Dynamics detailing how back rents will be paid. Staff is seeking City Council authorization for the Mayor and City Administrator to sign the agreement. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Authorization for Mayor and City Administrator to sign agreement Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Rent Catch-up Agreement This Agreement is made this el�r -day of January 2021 by and between the Cite of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350 ("City") and Laser Dynamics ("Client"). City and Client agree as follows: 1. LEASE AGREEMENT Client and City hereby acknowledge that they have entered into a Lease Agreement dated December 1, 2017 for Bays 2 & 3 of the Hutchinson Enterp-ise Center. 2. ACKNOWLEDGEMENTS Client hereby acknowledges that, due to Unforeseen Business Conditions stemming from the COVID Pandemic, it is in arrears three months of Base Rent and three months Additional Rent, totaling $8,180. Client further acknowledges it is in default of its Lease Agreement as a result. 3. WAIVER City agrees to waive this Client Default on the condition that all Rents and Additional Rents in arrears are paid by September 1, 2021. 4. AGREEMENT TO PAY Client agrees to pay the City all rents currently in arrears. 5. PAYMENT PLAN Client agrees, business conditions permitting, to make one additirnal payment of Base Rent and one additional payment of Additional Rent to the City or or before the following dates and in the following amounts until all rents in arrears are paid: A. March 1, 2021 $2,726.67 B. June 1, 2021 $2,726,67 C. September 1, 2021 $2,726.67 6. LATE PAYMENT FEE City agrees to waive the 10% Late Payment Fee on the condition t-lat all rents in arrears are paid by September 1, 2021. 7. UNFORSEEN BUSINESS CONDITIONS Client agrees to notify the City in a timely man-1er if it appears that Unforeseen Business Conditions will make it impossible for it to adhere to the Payment Plan. City agrees to consider the Unforeseen Business Conditions andl. at its sole discretion, work with the Client to establish a new Payment Plan if needed. 8. REPORTING REQUIREMENTS Monthly, until all rents in arrears are paid, Client agree! to report to the City the following business data for the preceding month: A. Gross sales B. Net Profits 9. SEVERABILITY If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent be invalid or unenforceable, the remainder of this Agreement or the application of such term or provision to person; or circumstances other than those to which it is held invalid or unenforceable shall be valid and enforced to the full extent permitted by law. 10. GOVERNING LAW This Agreement shall be governed by, enforced and construed under the laws and regulations of the State of Minnesota. 11. INTERPRETATION The invalidity or unenforceability of any provision of this Agreement shall not affect or impair any other provision. Whenever the singular number is used, the same shall include the plural, and the masculine gender shall include the feminine and neuter genders. Any captions appearing in this Agreement are inserted only as a ma -ter of convenience and in no way define, limit, construe or describe the scope or inten= of such sections or paragraphs of this Agreement nor in any way affect this Agreement. 12. SUCCESSORS AND ASSIGNS Each of the covenants, provisions, terms and agreements of this Agreement shall inure to the benefit of and be binding upon the respective hEirs, executors, and administrators, successors and assigns of City and Client. 13. LEASE AGREEMENT GOVERNS Client acknowledges that, excepting for the provision; of this Rent Catch -Up Agreement, all other provisions of the Lease Agreement dated December 1, 2017 between the Client and the City are in full force and effect. IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first written above. City of Hutchinson (City) By: Gary T. Forcier Title: Mayor By: Matt Jaunich Title: City Administrator (Client) 0 I 7 By: T2oY 08ER-Cr Title: tA 5-6,2 J)y N A Mi C S Pi2Cc S k O6Q HUTCHINSON CITY COUNCIL ci=wof Request for Board Action 7AL =- M-7 Agenda Item: Resolution State Grant for Lakes and River Related Improvements/Betterments Department: PW/Eng LICENSE SECTION Meeting Date: 2/9/2021 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The next step of obtaining the State of Minnesota grant (from 2020 bonding funds) is to pass a resolution authorizing the City Administrator to apply for the grant on behalf of the City. City staff has prepared a City Council resolution to meet the requirements necessary to apply for and obtain the grant for the capital improvements and betterments of Otter Lake and Campbell Lake, the South Fork of the Crow River and other tributaries to these lakes (see attachment). City staff recommends approval of the referenced resolution. BOARD ACTION REQUESTED: Approval of the Attached Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15278 STATE OF MINNESOTA GRANTS TO POLITICAL SUBDIVISIONS BETTERMENTS OF OTTER LAKE AND CAMPBELL LAKE, THE SOUTH FORK OF THE CROW RIVER, AND OTHER TRIBUTARIES TO THE LAKES February 9, 2021 BE IT RESOLVED that City of Hutchinson, hereinafter referred to as the "Applicant" act as legal sponsor for the Otter and Campbell Lakes Restoration project as described in the 2020 Capital Budget as approved in October, 2020. City of Hutchinson City Administrator is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the Applicant. BE IT FURTHER RESOLVED that the Applicant has the legal authority to apply for financial assistance, and the institutional, administrative, and managerial capability to ensure adequate acquisition, maintenance and protection of the proposed project. BE IT FURTHER RESOLVED that the Applicant hereby pledges to complete this phase if it exceeds the total funding provided by the Department of Natural Resources and any required local match. BE IT FURTHER RESOLVED that the Applicant has not incurred any costs, and has not entered into any written agreements to purchase property proposed by this project. BE IT FURTHER RESOLVED that the Applicant has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the Applicant may enter into an agreement with the State of Minnesota for the above- referenced project, and that the Applicant certifies that it will comply with all applicable laws and regulations as stated in the contract agreement. NOW, THEREFORE BE IT RESOLVED that City of Hutchinson City Administrator is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. CERTIFY THAT the above resolution was adopted by the City Council of the City of Hutchinson on February 9, 2021. Gary Forcier Mayor ATTEST: Matt Jaunich City Administrator CITY OF HUTCHINSON INTEREST FORM FOR SERVING ON BOARDS/COMMISSION www.ci.hutchinson.rrm.us Hutchinson City Center, 111 Hassan St. SE, Hutchinson MN Name: Kee)fit-j Address: Home Phone #: —) — , d _ 8� 1 Cell Phone Occupation: Place of Employme : Educational Background: % Number of years as Hutchinson Resident: Fax # (320) 234-4240 Phone # (320) 587-5151 �r��liNs�� vtj 55�38D I am interested in serving on the following City Board or Commission: ❑ Airport Commission (5 yr. term) ❑ Bicycle/Pedestrian Advisory Committee (3 yr. term) ❑ Charter Commission (4 yr. term) `( HRA Board (5 yr. term) ❑ EDA Board (6 yr. term) ❑ Library Board (3 yr. term) ❑ Park/Rec/Comm Ed Board (3 yr. term) ❑ Planning Commission (5 yr. term) ❑ Police Civil Service Commission (3 yr. term) ❑ Public Arts Commission (3 yr. term) ❑ Senior Advisory Board (3 yr. term) ❑ Sustainability Advisory Board (3 yr. term) ❑ Utilities Commission (5 yr. term) -OVER- Explain why you are interested in this board/commission: l _) Z G�� C,Gr7C Please describe any prior/current experience that may relate to serving on this board/commission: P" -rti a fi�wb&-�--. !o Please List Other Municipal Boards and/or Commission you may have served. 1.)i�J�` / rs to / %G� 2Lan�4, y � :�) r 2.) to 3.) to 4.) to Please return completed form to Melissa Starke at City Center, 111 Hassan Street SE, if you are interested in serving on any of the above boards/commissions. We thank you for your interest. This form will be placed on file and we will refer to the file as openings occur. CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 1/27/21- 2/9/21 Check Date -------------- ------ 01/29/2021 Check ----------- EFT1392 Vendor Name -------------------------------------------------------------- EFTPS Description ----------------------------------------------------------------------------------- Payrolll/10/21- 1/23/21 Amount ---------------------- 68,966.19 01/29/2021 EFT1393 Child Support Payroll 1/10/21- 1/23/21 577.29 01/29/2021 EFT1394 MN Dept of Revenue Payroll 1/10/21- 1/23/21 13,050.94 01/29/2021 EFT1395 Provident Life Ins Payroll 1/10/21- 1/23/21 541.42 01/29/2021 EFT1396 PERA Payroll 1/10/21 - 1/23/21 53,810.08 01/29/2021 EFT1397 Further HSA Payroll 1/10/21- 1/23/21 15,953.96 01/29/2021 EFT1398 ICMA Payroll 1/10/21- 1/23/21 3,009.58 01/29/2021 EFT1399 VOYA Payroll 1/10/21- 1/23/21 330.00 01/29/2021 EFT1400 MNDCP Payroll 1/10/21- 1/23/21 350.00 01/29/2021 213987 MNPEA Payroll 1/10/21- 1/23/21 546.00 01/29/2021 213988 Unum Life Insurance Payroll 1/10/21- 1/23/21 1,213.67 01/26/2021 213989 LELS Union Payroll 1/10/21- 1/23/21 317.50 01/29/2021 213990 HART Payroll 1/10/21- 1/23/21 556.26 02/09/2021 213991 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 207.00 02/09/2021 213992 ACE HARDWARE - 1825 REPAIR & MAINT SUPPLIES - POLICE 89.51 02/09/2021 213993 AERZEN USA CORPORATION DELTA LUBE OIL - WWTP 300.02 02/09/2021 213994 ALL AMERICA PRESSURE WASHER MFG INSULATED WAND 72.00 02/09/2021 213995 ALLINA HEALTH SYSTEM AED - POLICE 1,400.00 02/09/2021 213996 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 247.44 02/09/2021 213997 ARAMARK UNIFORM & CAREER APPAREL GR 1/25 SUPPLIES - LIQUOR HUTCH 160.59 02/09/2021 213998 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 644.25 02/09/2021 213999 ASPEN EQUIPMENT CO EQUIPMENT PARTS - STREETS, WWTP 2,681.37 02/09/2021 214000 AUTO VALUE - GLENCOE MISC EQUIPMENT PARTS & SUPPLIES - HATS 344.69 02/09/2021 214001 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 8,229.47 02/09/2021 214002 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 439.09 02/09/2021 214003 BETTER HALF EMBROIDERY JACKETS - BLDG DEPT 115.99 02/09/2021 214004 BOLTON & MENK INC. RUNWAY 15/33 PAVEMENT MAINT- STREETS 357.60 02/09/2021 214005 BRADLEY SECURITY LLC VARIOUS DOOR REPAIRS - HATS, ARENA 244.00 02/09/2021 214006 BRAUN, BECKY UB refund for account: 1-922-0182-0-00 41.66 02/09/2021 214007 BRAUN, BETTY UB refund for account: 2-803-0380-9-00 50.00 02/09/2021 214008 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 28,369.86 02/09/2021 214009 BW WELDING FABRICATE ALUMINUM FRAME, SHEARED - WWTP 351.00 02/09/2021 214010 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 68,792.09 02/09/2021 214011 C-AIRE INC 5 GAL SULLUBE - COMPOST 663.31 02/09/2021 214012 CENTRAL MCGOWAN HANDLES, OXYGEN, ARGON - HATS 205.39 02/09/2021 214013 CHEMISOLV CORP CUSTOM DEWATERING FLOCCULENT - WWTP 2,628.00 02/09/2021 214014 CINTAS CORPORATION VARIOUS OFFICE SUPPLIES - MULTIPLE DEPTS 228.84 02/09/2021 214015 CORE & MAIN LP METERS & PARTS - WATER 2,741.55 02/09/2021 214016 CROW RIVER FLORAL & GIFTS PLANT: C VILLARREAL - POLICE 47.50 02/09/2021 214018 CROW RIVER PRESS INC SENIOR NEWSLETTER PRINTING 60.92 02/09/2021 214019 CUMMINS NPOWER LLC WATER TOWER GENERATOR REPAIR 718.65 02/09/2021 214020 CZECH, RANDY REIMB: MPCA OPERATOR LICENSE - WWTP 23.00 02/09/2021 214021 DRAEGER, TRENT REIMB: PESTICIDE LICENSE CHANGE - PARKS 10.00 02/09/2021 214022 DUDE SOLUTIONS ASSET ESSENTIALS ENTERPRISE CONTRACT - 2/1 - 6/30 4,512.95 02/09/2021 214023 DURA ART STONE MAIN STREET PLANTERS FOR 2020 RECONSTRUCT 18,405.88 02/09/2021 214024 E2 ELECTRICAL SERVICES INC SWAP WIRES FOR MOTORS, WASHER/DRYER - WWTP 1,275.11 02/09/2021 214025 ECOLAB PEST ELIMINATION PEST CONTROL - MULTIPLE DEPTS 232.10 02/09/2021 214026 EHLERS &ASSOCIATES INC CORRESPONDENCE RE: PAYGO NOTE 250.00 02/09/2021 214027 ELECTRO WATCHMAN MOTION FALSE ALARMING -WATER 425.00 02/09/2021 214028 ELK RIVER COMPOSTING INC DECEMBER CONTRACTED COMPOST 24,106.08 02/09/2021 214029 EWERT BROS INC VARIOUS TELEVISING - SEWER & STORM WATER 19,299.80 02/09/2021 214030 FARM -RITE EQUIPMENT REPAIR & MAINTSUPPLIES- PARKS 1,338.13 02/09/2021 214031 FASTENAL COMPANY GRIT BELTS - PARKS 19.60 02/09/2021 214032 FIRE SAFETY USA INC COVERALLS STORAGE RACK - FIRE 775.00 02/09/2021 214033 FOSTER MECHANICAL REC CENTER HVAC REPAIR; DRINKING FOUNTAINS INSTALL 1,194.69 02/09/2021 214034 FRATZKE, MARK UB refund for account: 3-680-5270-5-03 108.90 02/09/2021 214035 FRONTIER PRECISION INC CLEAN/CALIBRATE TRIMBLE - ENG 810.00 02/09/2021 214036 GOPHER STATE FIRE EQUIPMENT CO. ABC RE -CHARGE & PARTS - HATS COLD STORAGE 74.50 02/09/2021 214037 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 443.31 02/09/2021 214038 HANSEN GRAVEL INC. CONTRACTED SNOW REMOVAL 540.00 02/09/2021 214039 1 HANSON & VASEK CONSTRUCTION CONTRACTED SNOW REMOVAL 360.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 1/27/21- 2/9/21 Check Date ------------------ 02/09/2021 Check ------------ 214040 Vendor Name -------------------------------------------------------------- HAWKINS INC Description ----------------------------------------------------------------------------------- SODIUM HYDROXIDE -WATER Amount ---------------------- 3,671.50 02/09/2021 214041 HCVN-TV 4TH QTR NUVERA FRANCHISE FEES 15,987.49 02/09/2021 214042 HEARTLAND AG SYSTEMS GLOVES - STREETS 48.60 02/09/2021 214043 HENNEN EQUIPMENT, INC. PARTS FOR TURNER - COMPOST 1,314.12 02/09/2021 214044 HILLYARD / HUTCHINSON CLEANING SUPPLIES - MULTIPLE DEPTS 104.36 02/09/2021 214045 HJERPE CONTRACTING REPAIR WATER LEAK ON ADAMS ST NEAR 5TH - WATER 4,938.31 02/09/2021 214046 HOLT MOTORS INC CONTROLLER PLOW - STREETS 450.13 02/09/2021 214047 HUTCHINSON CHAMBER & TOURISM DECEMBER 2020 LODGING TAX 8,030.95 02/09/2021 214048 HUTCHINSON LEADER JANUARYADVERTISING/PUBUSH ING - MULTIPLE DEPTS 744.26 02/09/2021 214049 HUTCHINSON WHOLESALE#1550 REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 745.17 02/09/2021 214050 HUTCHINSON WHOLESALE #1551 GRINDER FILTERS - COMPOST 91.09 02/09/2021 214051 1 & S GROUP, INC. REC CENTER IMPRV: SERVICES THRU 12/31/20 200.00 02/09/2021 214052 IDEXX LABORATORIES COLILERT, TRAYS - WWTP 1,105.24 02/09/2021 214053 INDUSTRIAL PNEUMATIC SYSTEMS FILTERS - WATER 711.69 02/09/2021 214054 INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERIES - HATS 291.67 02/09/2021 214055 ISD #423 FALL 2020 COMM ED 2,502.83 02/09/2021 214056 J & B PALLET, LLC PALLETS - COMPOST 4,984.00 02/09/2021 214057 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 36,581.92 02/09/2021 214058 JUUL CONTRACTING CO CONTRACTED SNOW REMOVAL 180.00 02/09/2021 214059 KERI'S CLEANING & HANDYMAN SERVICES JAN CLEANING SERVICES - MULTIPLE DEPTS 4,062.94 02/09/2021 214060 KOSEK, JEFFREY 1/16 SNOW REMOVAL 180.00 02/09/2021 214061 KRIS ENGINEERING JOMA ADAPTER PLATE #805 - STREETS 708.50 02/09/2021 214062 L & M FLEET SUPPLY ADVERTISING: BRONZE PARTNERSHIP - COMPOST 2,375.00 02/09/2021 214063 LEAGUE OF MN CITIES 2021 PATROL SUBSCRIPTION 2,160.00 02/09/2021 214064 LEAGUE OF MN CITIES -INS TRUST Q1 2021 WORK COMP & CLAIM 81,963.93 02/09/2021 214065 LOCATORS & SUPPLIES GLOVES - STREETS 228.61 02/09/2021 214066 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 25,655.60 02/09/2021 214067 MACQUEEN EQUIP LLC VACTOR 2100 PLUS: FULL INSPECTION - WWTP 1,756.13 02/09/2021 214068 MARCO TECHNOLOGIES, LLC DEC COST PER PRINT - VARIOUS DEPTS 410.92 02/09/2021 214069 MEDICA FEBRUARY MEDICAL INSURANCE 147,843.83 02/09/2021 214070 MENARDS HUTCHINSON REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 959.09 02/09/2021 214071 MHSRC/RANGE EVO/PIT REFRESHER: B HEMLING - POLICE 275.00 02/09/2021 214072 MILLNER HERITAGE VINEYARD & WINERY COST OF GOODS SOLD - LIQUOR HUTCH 851.40 02/09/2021 214073 MINNESOTA PETROLEUM SERVICE FUEL MASTER NUMERIC KEYPAD - HATS 261.00 02/09/2021 214074 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,458.10 02/09/2021 214075 MYGUY INC. CONCENTRATE, GRAPE X, TOTAL POWER - HATS 1,209.00 02/09/2021 214076 NERO ENGINEERING LLC DEC WTP & WWTP TREATMENT EFFORTS 89,621.00 02/09/2021 214077 NORTH CENTRAL INTERNATIONAL FUEL TANK - STORM WATER 126.28 02/09/2021 214078 NORTH CENTRAL LABORATORIES LAB SUPPLIES - WWTP 472.66 02/09/2021 214079 NORTHERN BUSINESS PRODUCTS DISINFECTANT WIPES - COMPOST 43.59 02/09/2021 214080 NORTHERN STATES SUPPLY INC MISC EQUIPMENT PARTS - HATS 547.21 02/09/2021 214081 NORTHLAND BUSINESS SYSTEMS LOGGER GOLD SUPPORT SERVICE - POLICE 1,986.71 02/09/2021 214082 PALUBESKIE, AMANDA DECEMBER HSA CONTRIBUTION 86.96 02/09/2021 214083 PARK NICOLLET CLINIC FEB 2021 CAM - EVENT CENTER 2,361.67 02/09/2021 214084 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 5,570.00 02/09/2021 214085 PECE RECYCLING LLC PALLETS - COMPOST 1,282.50 02/09/2021 214086 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMP STAFFING 1,246.14 02/09/2021 214087 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 1,681.60 02/09/2021 214088 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 2O,043.57 02/09/2021 214089 PINE PRODUCTS INC GROUND MULCH - COMPOST 18,000.00 02/09/2021 214090 POSTMASTER MARCH SENIOR NEWSLETTER MAILINGS 100.00 02/09/2021 214091 POSTMASTER POSTAGE - UB BILLING 1,540.00 02/09/2021 214092 POSTMASTER ADDITIONAL POSTAGE DUE - UB BILLING 50.00 02/09/2021 214093 PREMIUM WATERS 5 GALLONS - PARKS 30.99 02/09/2021 214094 QUADE ELECTRIC REPLACEMENT SOCKET FOR GRINDER ROOM - WWTP 24.95 02/09/2021 214095 QUILL CORP LABELS - POLICE 34.77 02/09/2021 214096 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 6,341.30 02/09/2021 214097 REVIER WELDING EQUIPMENT REPAIR - COMPOST 490.30 02/09/2021 214098 RONNIE'S RAPID ROOTER SR DINING & POLICE ROOTER REPAIRS 500.00 02/09/2021 214099 RUNNING'S SUPPLY REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 196.37 02/09/2021 214100 IVOID VOID CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 1/27/21- 2/9/21 Check Date ----------0------- 02/09/2021 Check ------------ 214101 Vendor Name -------------------------------------------------------------- SMALL LOT MN LLC Description ----------------------------------------------------------------------------------- COST OF GOODS SOLD -LIQUOR HUTCH Amount ---------------------- 1,450.65 02/09/2021 214102 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 48,027.52 02/09/2021 214103 STANDARD PRINTING-N-MAILING VARIOUS POSTAGE - MULTIPLE DEPTS 346.20 02/09/2021 214104 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 370.17 02/09/2021 214105 TALL SALES COMPANY CREEKSIDE COMMISSIONS PAYMENT 30,808.47 02/09/2021 214106 TASC FSA RO FEE FOR 1/1/21- 3/31/21 265.86 02/09/2021 214107 TERMINAL SUPPLY CO VARIOUS SHOP SUPPLIES - HATS 2,093.94 02/09/2021 214108 TOWMASTER INC. 2 EA. LED STOP TAIL TURN LIGHT - STREETS 301.03 02/09/2021 214109 TRUE BRANDS COST OF GOODS SOLD - LIQUOR HUTCH 337.64 02/09/2021 214110 UNIQUE PAVING MATERIALS UPM COLD MIX- WATER 1,020.60 02/09/2021 214111 UNITED FARMERS COOP DYED FUEL - HATS 13,719.81 02/09/2021 214112 VALLEY SALES OF HUTCHINSON 2017 CAPRICE: REPAIR ENGINE NOISE - POLICE 1,256.82 02/09/2021 214113 VERIZON WIRELESS DEC 24, 2020 - JAN 23, 2021 PHONE SERVICE 313.62 02/09/2021 214114 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 19,801.25 02/09/2021 214115 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 684.65 02/09/2021 214116 VIKING SIGNS & GRAPHICS INC VINYL SIGN & STRIPES FOR STATION WINDOWS - FIRE 165.00 02/09/2021 214117 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 2,954.88 02/09/2021 214118 WASTE MANAGEMENT OF WI -MN 1/1- 1/15 RESIDENTIAL REFUSE 5,918.94 02/09/2021 214119 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 111.97 02/09/2021 214120 WEST CENTRAL SHREDDING JAN SHREDDING: VARIOUS DEPTS 102.00 02/09/2021 214121 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 1,348.85 02/09/2021 214122 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 79.11 02/09/2021 214123 SHORT-ELLIOT-HENDRICKSON, INC VARIOUS CONSULTING PROJECTS - ENG 3,192.86 Total - Check Disbursements (Check Register A): $ 995,951.52 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 1/27/21 - 2/9/21 Check Date ---------------- 02/09/2021 Check ----------- 214017 Vendor Name ------- --------------------- ---------------------------- CROW RIVER GLASS INC. Description ---------------------------------- ------------- ----------- ------ TEMPERED GLASS W/ 1-HOLE & NOTCH - AIRPORT Amount ------------------- 610.00 Total - Check Disbursements (Check Register B): $ 610.00 "To improve is to change, to be perfect is to change often" -Winston Churchill HUTCHINSON FIRE DEPARTMENT 2020 ANNUAL REPORT Our Mission Statement "To Help People" Our Mission "Be Honest, Be Safe, Be Nice, Treat People Like They Are Family" Our Vision "To Provide the Best Service and Protection Possible" Our Guiding Principles "Pride, Honor and Integrity" HUTUHINS�l� FIRE DE PARTMINAT AN ¢� To the Communitv We Serve The challenges thrust upon the fire service in 2020 were numerous and extreme. It became more of a necessity than ever to change and adapt to what we were navigating through in order to still deliver on our vision. We made significant changes to our operations and PPE to manage the pandemic that we found ourselves in the middle of. We have weathered that storm and are glad 2020 has finally concluded and we now look forward to 2021 with anticipation. We are even more prepared to tackle anything and everything that may come our way. The continued and valued support we receive from the Townships and Cities that we serve is truly appreciated and we Thank You for that. We are also blessed to have, such a dedicated group of Firefighters that are ready and willing to perform at the highest level, whenever they are called to duty. Chief Schumann — Assistant Chief Abelson — Battalion Chief Sturges — Battalion Chief Vik 1 HUTCHINSON FIRE DEPARTMENT M Dedication: We honor those who have come before us and paved the way for the current and future success of our organization. Thank you for your dedicated service to the community. George Nelson- passed away May 2020 with 18 years of service from 1963-1981 Weston Scott- passed away June 2020 with 10 years of service from 1994-2005 Jon Burks- passed away December 2020, with 11 years of service from 1979-1991 "Officer of the Year" "Distinguished Service" "Firefighter of the Year" r sr Awards: Our peer recognition program annually votes on awards that celebrate the accomplishments of those who have performed at the highest levels throughout the year. These individuals have been excellent performers throughout their careers and we truly appreciate their accomplishments. Brandon Vik John Travis Chris Dostal vtirtfrr�. K HUTCHINSON FIRE DEPARTMENT Challenges The keywords for 2020 were "change, adapt and overcome". When it became apparent that the pandemic was heading our way, our officer group met, revised our procedures and protocols, and came up with a plan to stockpile more PPE supplies, take strategic action to reduce or eliminate resource exposure to firefighters and equipment on emergency scenes and at training. Swift and improved decontamination procedures were implemented along with a host of other measures to ensure the safety of our firefighters without sacrificing emergency response. The plan has worked extremely well and we are still utilizing it at this time. 0 Firefighters are a huge family/team. We train together, we conduct frequent meetings, we are in close quarters in our apparatus. Bottom line is we are with our firefighter family as much or more than our actual families. This pandemic threw a huge wrench into our daily operations, so we modified our training into small groups, online learning modules and virtual events. We alternated training nights and made many, many other small changes to ensure the safety of our people. We conducted a handmade mask drive in which we received over 1,000 masks of various shapes and sizes. In turn we redistributed 100% of these masks to care facilities in need throughout our community. HUTCHINSON FIRE DEPARTMENT Accomplishments -Conducted all annual requirements to maintain Firefighter licensing and certification. Worked with our medical training partner (Allina) to keep up with all continuing education needs. -Completed annual firefighter physicals, blood tests, SCBA and N95 fit testing along with all other requirements. -Completed annual testing, certification and required maintenance on all apparatus, breathing air compressor, SCBA packs, and small equipment. -Our truck committees put in countless hours developing specs for our new tanker truck and rescue truck. Both of these trucks have been ordered and will be delivered in 2021. -Continued annual replacement of PPE to stay ahead of minimum NFPA requirements. -Tested and hired 5 new recruits -Recruits completed EMR Classes -Completed several apparatus lighting upgrades -Region #10 host site for FD PPE distribution -Pandemic response protocol changes instituted -Installed new metal windows in training tower -Technology upgrades (1-pads) in more vehicles -Ordered armor vests -Face mask collection & distribution -Prescribed burns in city & county -Installed lights on training tower -Station window & HVAC upgrades -HFD-RA major bylaw changes to promote the financial health of the pension fund, improve firefighter benefits and aid with firefighter retention. -Summer duty crews operated on the weekends between Memorial Day and Labor Day. They responded to 18 emergency calls, (MVA's, water rescue, fire, medicals, alarms, etc.). They completed apparatus maintenance and repairs, installed new metal windows in our training tower, completed routine maintenance and cleaning around the station, pre -planned commercial properties, trained together, gained invaluable first truck experience and promoted team building. The program was an overwhelming success and we hope to continue with it. 4 Operational Data Total Emergency Calls 550 500 . 450 ' 184 400 127 163 185 152 117 148 158 145 350 136 300 132 250 200 r 319 348 312 317 309 342 348 307 318 332 150 253 215 100 156 50 1990 2000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 City Rural Emergency call volume for the year was fairly unchanged by the pandemic as illistrated above. There has been a slight upward trend in total calls as would be expected by normal population growth. In the chart below it is worthy to note the increasing number of medicals and rescues over the last decade. 180 160 140 120 100 80 60 40 20 0 Emergency Call Type ■ FIRE- General ■ FIRE- Structure ■ Rescues and MVA ■ Medicals B Alarms and Sprinklers Hazardous Condition ■ Other 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 6" Operational Data Continued... The officer only response program is core to our operation, increasing customer service and improving emergency scene command capabilities. It also saves the city an average of $25,000 and approximately 2,000 firefighter labor hours each and every year. 2020 Important Numbers Total Calls for Service = 48-c_ Response time calculations changed in 2016 and we began using the most accurate means possible to capture exact "first truck out the door" time. Prior to 2016 the numbers were averaged based on multiple factors. Lives Saved (by HFD interventions) _ .3 Property Value Saved (by HFD interventions)_ $6,621,500 M. HUTCHINSON FIRE DEPARTMENT Public Relations and Fire Safety Education There was a substantial reduction in events related to public realtions and fire safety education because of the pandemic. We were forced to close the fire station for tours and education events and for the first time in many decades we had to cancel our annual open house event, all in an effort to keep our people and the public safe. Thankfully we worked out a new plan with Hutchinson Public Schools and were still able to deliver fire safety education at both West Elementry and Park Elementry. 24 public relations events / 327 hours. 5 fire safety education events/48 hours. 922 total students Inspections and Permits McLEOD FIRE CHIEFS ASSOC. SAFETY _ J ND FIRE _ EDUCATION -! i There was also a substantial reduction in inspections as we made a decision that we would not enter private living units (apartments, rentals, etc.) or occupied commercial spaces unless there was an emergency or an immediate safety concern that required attention. Daycare and Foster Care facilties were still inspected but only as requested (approx 14) and all new construction was inspected to ensure proper installation and operations of fire alarm and sprinkler systems (approx 32). Building plan reviews were also conducted jointly with the City of Hutchinson Builing Department. We were heavily involved with facilitating the fire alarm and security panel upgrades throught all City of Hutchinson facilities to ensure proper communication and function. Because of the pandemic all rural burn permits had to be issued by the fire deparment instead of the township representatives like it had been done in previous years. 86 permits were ultimatley written to rural residents from the HFD. Note: the current burn permit system is being evaluated with a hopeful change coming for 2021. HUTCHINSON FIRE DEPARTMENT Goais for 2021 -Continue our firefighter health and safety initiative by making facility and equipment improvements as needed and also focusing on personal health and well-being -Aggressive replacement of PPE items as needed to ensure NFPA compliance -Major repair and upgrade items on Tanker 6 and Rescue 8 to extend service life -Put into service new tanker truck and new rescue truck -Train on and put into service new armor vests -Complete the next phase of improvements to Fireman's Park and plan for the future -Install new memorial wall at the fire station honoring those who served 20 or more years -Work with township and county officials to implement a new burn permit program -Resume and expand inspection program -Complete review and update of SOG/policies -Expand on technology upgrades -Conduct advanced, hands on live burn training -Continue with summer duty crews Primary Services We will continue to delivery excellent emergency response with a focus on professionalism and consistency. Community fire safety education will remain one of our cornerstone programs. Utilizing technology and analytics we will strive to make improvements to our operations whenever and wherever possible. High quality and frequent training will continue ensuring firefighter proficiency in all duties. Firefighter health and safety is, and will continue to be, our #1 priority so that "Everyone Goes Home." HUTCHINSON FIRE DEPARTMENT 2020 ANNUAL REPORT TA -Lin _J71w 1 ti-f= err2' ��s I jmj HUTCHINSON FIRE DEPARTMENT M Major Capital Improvement Schedule 15+ Year Equipment Replacement Plan (2021 Estimates) Vehicle Description / Code Model Year Replace Year Total Miles Total Hours Original Cost Estimated Replacement Cost Ladder 1 Pierce, 100' Aerial Ladder 2001 2026 12,902 1,957 $730,000 $500,000 Refurbish $1.7 mil Replace Utility 5 Chevy Crew Cab pickup- 2008 2021 44,917 - from HPD Current Rescue 8 will become Utility Chief 1 Dodge Durango 2013 2023 60,055 4,541 $28,000 $42,000 Command Ford Interceptor 2017 2027 39,431 2,794 $38,000 $46,000 HERT Trailer Hazardous Material Trailer 2000 2025 - - $6,000 $8,000 Tanker 4 Chevrolet, Tanker 3000 1990 2021 14,817 1,461 $81,721 $265,000 Tanker 6 International, Tanker 3000 1996 2031 13,261 1,187 $77,912 $310,000 Engine 2 Rosenbauer, Engine/Pumper 2016 1 2036 1 11,103 1 719 1 $579,000 $725,000 Engine 7 Rosenbauer, Engine/Pumper 2008 1 2028 1 27,582 1 1,588 1 $321,955 $650,000 Rescue 8 Ford, Grass/Medical** 2002 2021 28,554 - $33,164 $59,000 R-8 Skid Slide in Skid Unit / Bed 1999 2021 - - $6,000 $49,000 Ranger Polaris 6 Wheelerw/skid 2006 2024 - 209 $17,752 No skid $22,000 Boat Inflatable w/25hp Yamaha 2007 2032 - - $5,961 boat only $4,000 Boat Metal Ice Boat 1998 - - - $300 Do Not Replace Med. Trailer Mass Casualty Trailer" 2004 - - - - N/A Owned by private health care group and housed by HFD City Owned vehicle Rural Owned vehicle Shared 50/50 vehicle Note: Estimated replacement cost is speculative assuming a 3-6% annual inflation rate and/or current market analysis. Thank you again to the citizens of the Hutchinson Fire District for your continued support of our organization, our firefighters and our mission! 10 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of Charter Commission Amendments - Second Reading Agenda Item: Department: Administration/Legal LICENSE SECTION Meeting Date: 2/9/2021 Application Complete N/A Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff ❑� Unfinished Business Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City Council reviewed this item and held the first reading of the ordinance at the January 12, 2021, City Council meeting. State law requires that these amendments be approved by all Council Members. Amendments are proposed by the Charter Commission to the following sections of the City Charter and are encapsulated in Ordinance No. 20-820: Section 11.02 — Appointment and Terms Section 11.08 - Removal of Commissioners Upon adoption of this ordinance, the Charter amendments will take effect in 90 days, or May 9, 2021. BOARD ACTION REQUESTED: Approve second reading and adoption of Ordinance No. 20-820 - adopting amendments to Sections 11.02 and 11.08 of City Charter. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Ordinance No. 20-820 Publication No. AN ORDINANCE ADOPTING REVISIONS TO SECTIONS 11.02 AND 11.08 OF HUTCHINSON CITY CHARTER The City Council hereby ordains: WHEREAS, the Hutchinson Charter Commission met on November 21, 2019, and September 29, 2020, to review sections of the City Charter for updating or amending pertaining to eligibility to serve on the Hutchinson Utilities Commission; and, WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be made to Sections 11.02 and 11.08 in order to allow more people to be eligible to serve on the Hutchinson Utilities Commission; and, WHEREAS, Minnesota Statute 410.12, Subd. 7, allows Charter changes to be made by ordinance, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, THAT 1. The Hutchinson City Charter be amended as follows: Section 11.02. APPOINTMENT AND TERMS. The commission shall consist of five (5) persons, registered voters of Hutchinson, or who is an owner of a business whose principal place of business is within the City of Hutchinson which is a rate -payer of the Utilities Commission who shall be appointed by the council. Of the five members, only one member may be a non- resident business owner. In addition, one of the members may be a member of the city council appointed annually by the mayor with the consent of the city council, at the first meeting of the city council in January of each year. After initial appointments for such terms as are set by the council, a member shall be appointed every year for a term of 5 years, to fill the place of the member whose term has expired, except for any city council member appointed to serve on the Utilities Commission, and in such case, that person shall serve a one year term subject to reappointment. The commissioners in office at the time of adoption of this charter shall continue to serve the term to which they were previously appointed. Commissioners shall qualify for their office by taking and subscribing to the oath of office required of members of the council and filing the same with city administrator. They shall hold office until their successors are appointed and qualified and vacancies in office for any cause shall be filled for the balance of the term in which the vacancy occurs in the same manner as the original appointment is made. No member shall serve more than two consecutive five-year terms, exclusive of the fulfillment of an unexpired term, but shall be again eligible for such service following a break in service of not less than one year. The members of the commission, excluding the city council member, may receive compensation for their services as determined by the council. Section 11.08. REMOVAL OF COMMISSIONERS. If a commissioner is guilty of malfeasance or misfeasance in office, has become incapacitated to hold office, or ceases to be -a °side„t ofthe City fHutehinse„ to maintain the qualifications necessarrgppointinent to the commission and such fact is brought to the City Council by council investigation or a petition of ten (10) or more voters of the City of Hutchinson, the commissioner may be removed from office by a four -fifths (4/5) majority vote of the council. Upon the filing of any such fact, together with a copy of such charges, such commissioner shall be notified of the time and place where the council will meet to consider such charges. Notice shall be given at least ten days before the meeting, at which time such commissioner shall have the right to be present and produce testimony and evidence. No member of the commission shall continue in office after the loss of any qualification required for appointment to that position. 2. Changes to the City Charter will take effect 90 days from adoption of this ordinance. Adopted by the City Council this day of 12021. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approval of Water & Wastewater SCADA System Design & Bidding Services Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 2/9/2021 Application Complete N/A Contact: Kent Exner/Tim Gratke Agenda Item Type: Presenter: Kent Exner/Tim Gratke Reviewed by Staff Fvl New Business Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff has been working with our technical consultant, Advanced Engineering and Environmental Services, Inc. (AE2S) to complete a detailed assessment of the existing Water and Wastewater supervisory control and data acquisition (SCADA) systems while identifying future needs and improvements. As City staff eluded to at the most recent City Council meeting, attached is an Engineering Services Agreement to administer the final design effort associated with the proposed Water & Wastewater SCADA (supervisory control and data acquisition) System Improvements project. The identified cost of this arrangement between the City and Advanced Engineering and Environmental Services, Inc. (AE2S) is in the not -to -exceed amount of $198,000.00. Please note that City staff will be available at your upcoming meeting to answer any questions and/or provide additional information. BOARD ACTION REQUESTED: Approval of Engineering Services Agreement Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: February 2, 2021 Mr. Tim Gratke Wastewater Supervisor City of Hutchinson I I I Hassan Street SE Hutchinson, MN 55350 RE: Letter Agreement between Client and AE2S City of Hutchinson, MN — SCADA Improvements Design and Bidding Phase Services Dear Mr. Gratke: Advanced Engineering and Environmental Services, LLC (AE2S) proposes to render professional engineering services (Assignment) to City of Hutchinson (CLIENT). This Agreement, including Exhibit A, sets forth the terms and conditions under which the CLIENT and AE2S shall be governed regarding the Assignment. Proiect Understanding The City of Hutchinson is looking to upgrade the controls and equipment related to their Supervisory Control and Data Acquisition (SCADA) infrastructure at their utility sites. Our Project understanding is based on meetings and discussions with the City of Hutchinson staff, and the SCADA System Needs Assessment Report dated December 2020. This project consists of providing Design and Bidding phase services for a SCADA System Improvements Project that generally addresses SCADA server and application replacement, Programmable Logic Controller (PLC) and Operator Interface Terminal (OTT) replacements, various control panel replacements, instrumentation improvements, and other appurtenances for controls at the following locations: • SCADA Servers/Stations o One (1) Primary Server located at WWTF o One (1) Secondary Server located at WTP o Two (2) Client Workstations located at WWTF o Three (3) Client Workstations located at WTP • Water Treatment o Three (3) Water Towers o One (1) Main Supervisory Control Panel o One (1) Biofilter Control Panel o One (1) R.O. Control Panel • Wastewater Treatment o Eleven (11) Lift Stations ■ Seven (7) new control panels ■ Four (4) minor control panel modifications o Administration Building. (Bldg. 10) o Main Lift Station (Bldg. 20) o HATS Lift Station (Bldg. 25) o Membrane Building (Bldg. 55) o Clarification Building (Bldg. 60) o Disinfection Building (Bldg. 80) E-100 03/2016 Mr. Gratke RE: Letter Agreement for SCADA Improvements Design and Bidding Phase Services February 2, 2021 Page 2 of 8 o Biosolids Building (Bldg. 90) Scope of Services AE2S will perform the following tasks: 1. Preliminary Design Phase 2. Final Design Phase 3. Bidding Phase Preliminary Design Phase The Preliminary Design Phase includes the initial review of all the project elements necessary to begin a successful construction project, including: • Coordinate and conduct a project team kickoff meeting attended by CLIENT representatives and Engineer. • Review and gain an understanding of existing infrastructure. • Advise CLIENT if additional reports, data, or information is necessary and assist CLIENT in obtaining such reports, data, information, or services. • 30 % Design Completion Milestone: o Prepare a Preliminary set of drawings. Drawings will be sufficiently detailed to understand the project but will lack details required of construction. o Prepare a preliminary list of specifications that cover the project. Specification format will meet the approval of the CLIENT and will include CLIENT -furnished standard general conditions and contract forms (if desired). o Prepare preliminary opinion of probable construction cost. o Submit to CLIENT a copy of Preliminary Design documents for CLIENT review. • Review Preliminary Design documents with CLIENT, make changes and updates as required. Final Design Phase The Final Design phase includes the specific design of all project elements necessary for a successful construction project, including: • Prepare revised construction drawings, specifications, and probable cost estimate based upon CLIENT review of preliminary design documents. • 60 % Design Completion Milestone: o Prepare a revised set of drawings, draft specifications, and updated opinion of probable construction cost. o Submit to CLIENT a copy of revised design documents for CLIENT review. • Review 60 % Design documents with CLIENT, make updates as appropriate. • 90 % Design Completion Milestone: o Prepare a revised set of drawings, draft specifications, and updated opinion of probable construction cost. o Submit to CLIENT a copy of revised design documents for CLIENT review. • Review 90 % Design documents with CLIENT, make updates as appropriate. • Final (100%) Design Completion Milestone: o Prepare final set of drawings, specifications, and opinion of probable construction cost. o Submit to CLIENT a copy of Final Design documents for CLIENT review. • Review Final Design documents with CLIENT, make minor updates as appropriate. • Submit two (2) printed copies and one (1) copy in electronic format (PDF) of Final bidding documents to the CLIENT. Mr. Gratke RE: Letter Agreement for SCADA Improvements Design and Bidding Phase Services February 2, 2021 Page 3 of 8 Bidding Phase The Bidding Phase will consist of: • Pre -bid administration services, advertising for construction bids and responding to plan holder questions. • Providing bidding support services including communications with CLIENT representatives, bidders, suppliers, and others as necessary. • Provide addendums and clarifications to the bidding documents, if required. • Facilitate the bid opening and tabulation of bids. • Provide a recommendation for awarding construction contract(s). Additional Services Services resulting from significant changes in the general scope, extent, or character of the Assignment are not included as a part of the Scope of Basic Services. If authorized in writing by the CLIENT, AE2S will provide services beyond the scope of this Agreement on an hourly basis in accordance with the Hourly Fee Schedule attached as Exhibit B. CLIENT's Responsibilities CLIENT shall do the following in a timely manner, so as not to delay the services of AE2S: 1. Designate a person to act as CLIENT's representative with respect to the services to be rendered under this Agreement. Such person shall have authority to transmit instructions, receive information, and interpret and define CLIENT's policies and decisions with respect to services for the Assignment. 2. Provide relevant information regarding requirements for the Assignment. AE2S shall be entitled to use and rely upon all information provided by CLIENT or others in performing AE2S's services under this Agreement. 3. Provide access to the relevant sites sufficient for AE2S to perform its services under this Agreement. 4. CLIENT shall, so long as AE2S is not in default, promptly pay AE2S for such services as have been performed satisfactorily hereunder in accordance with the fee terms set forth herein. CLIENT shall bear all costs incident to compliance with its responsibilities pursuant to this section. Fees AE2S shall render services under this Agreement on an hourly basis in accordance with the Hourly Fee Schedule attached as Exhibit B not to exceed $198,000 without written authorization from CLIENT, including reimbursement for all project related expenses. Task Professional Fees Preliminary Design Phase Services $49,500 Final Design Phase Services $128 700 Bidding Phase Services $19, 800 Total Professional Services $198,000 Anticipated Proiect Schedule Mr. Gratke RE: Letter Agreement for SCADA Improvements Design and Bidding Phase Services February 2, 2021 Page 4 of 8 AE2S proposes completion of the Scope of Services outlined in this Letter Proposal in accordance with the following proposed schedule, anticipating authorization by February 12, 2021: Task Est. Completion Date Project Kickof ,fMeeting February 18, 2021 Complete Preliminary 30% Design, Review with CLIENT March 25, 2021 Complete 60% Design, Review with CLIENT Aril 29, 2021 Complete 90% Design, Review with CLIENT June 3, 2021 Complete Final Design, Review with CLIENT June 17, 2021 Bidding Phase June 23 July 21, 2021 Award Construction Contract(s) July 27, 2021 Contract Documents This Agreement includes the following documents, incorporated herein by reference: 1. Exhibit A - Terms and Conditions; 2. Exhibit B - Hourly Fee and Expense Schedule; 3. All other attached Exhibits referenced in this Agreement; 4. Any drawings or specifications provided by the CLIENT in writing; and 5. Any duly executed written amendments. There are no contract documents other than this Agreement and those documents listed above. If this Agreement sets forth your understanding of our agreement, including the scope of work desired, fees, terms, and conditions, please sign in the space provided and return a copy to AE2S. Thank you for the opportunity to assist in this project and we look forward to working with you. Sincerely, AE2S Anthony Pittman Instrumentation & Controls Regional Mgr. CLIENT Accepted this day of 2021 Un Name (Print): Grant Meyer, P.E. CEO Title: Standard Terms and Conditions The Agreement is supplemented to include the following teens and conditions: 1. Standard of Care a. The standard of care for all professional services performed or furnished by AE2S under this Agreement will be the care and skill ordinarily used by members of AE2S's profession practicing under similar circumstances at the same time and in the same locality. AE2S makes no warranties, express or implied, under this Agreement or otherwise, in connection with AE2S's services. 2. 3. 4. b. CLIENT shall be responsible for, and AE2S may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by CLIENT to AE2S pursuant to this Agreement. AE2S may use such requirements, reports, data, and information in performing or furnishing services under this Agreement. Payments to AE2S Invoices will be prepared in accordance with AE2S's standard invoicing practices and will be submitted to CLIENT by AE2S monthly, unless otherwise agreed. Invoices are due and payable within 30 days. If CLIENT fails to make any payment due AE2S for services and expenses within 30 days, the amounts due AE2S will be increased at the rate of 1.75% per month (or the maximum rate of interest permitted by law, if less) from said thirtieth day. In addition, AE2S may, after giving seven days written notice to CLIENT, suspend services under this Agreement until AE2S has been paid in full all amounts due for services, expenses, and other related charges. All payments shall be made in United States Dollars. Insurance AE2S will maintain insurance coverage for Workers' Compensation, Professional Liability, General Liability, and Automobile Liability and will provide certificates of insurance to CLIENT upon request. Indemnification and Allocation of Risk a. To the fullest extent permitted by law, AE2S shall indemnify and hold harmless CLIENT and CLIENT's officers, directors, members, and employees from any and all costs, losses, and damages (including but not limited to all reasonable fees and charges of engineers, architects, attorneys, and other professionals, and all court, arbitration, or other dispute resolution costs) arising out of or relating to the Project, provided that any such cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom, but only to the extent caused by any negligent act or omission of AE2S or AE2S's officers, directors, members, partners, employees, or Consultants. The parties expressly agree that AE2S or AE2S's officers, directors, members, partners, or employees have no duty to defend CLIENT and CLIENT's officers, directors, members, and employees against any claims, causes of action, demands, lawsuits, or proceedings of any kind- b. To the fullest extent permitted by law, CLIENT shall indemnify and hold harmless AE2S, AE2S's officers, directors, partners, employees, and consultants from and against costs, losses, and damages (including but not limited to reasonable fees and charges of engineers, architects, attorneys, and other professionals, and reasonable court or arbitration or other dispute resolution costs) to the extent caused by the negligent acts or omissions of CLIENT or CLIENT's officers, directors, partners, employees, and consultants with respect to this Agreement. c. In addition to the indemnity provided under paragraph 4.b. of this Exhibit, and to the fullest extent permitted by law, CLIENT shall indemnify and hold harmless AE2S and AE2S's officers, directors, partners, employees, and consultants from and against injuries, losses, damages and expenses (including but not limited to all reasonable fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other disputes resolution costs) caused by, arising This is EXHIBIT A, consisting of 2 pages, referred to in and part of the Agreement between CLIENT and AUS dated February 2, 2021. out of, or resulting from Hazardous Environmental Condition, provided that (i) any such injuries, losses, damages and expenses are attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, including the loss of use resulting therefrom, and (ii) nothing in this paragraph 4.c. shall obligate CLIENT to indemnify any individual or entity to the extent of that individual or entity's own negligence or willful misconduct. d. To the fullest extent permitted by law, AE2S's total liability to CLIENT and anyone claiming by, through, or under CLIENT for any injuries, losses, damages and expenses caused in part by the negligence of AE2S and in part by the negligence of CLIENT or any other negligent entity or individual, shall not exceed the percentage share that AE2S's negligence bears to the total negligence of CLIENT, AE2S, and all other negligent entities and individuals. 5. Exclusion of Special, Incidental, Indirect, and Consequential Damages To the fullest extent permitted by law, and notwithstanding any other provision in the Agreement, AE2S and AE2S's officers, directors, partners, employees, agents, and Consultants, or any of them, shall not be liable to CLIENT or anyone claiming by, through, or under CLIENT for any special, incidental, indirect, or consequential damages whatsoever arising out of, resulting from, or in any way related to the Assignment or this Agreement, from any cause or causes, including but not limited to any such damages caused by the negligence, professional errors or omissions, strict liability, breach of contract or warranties, express or implied, of AE2S or AE2S's officers, directors, partners, employees, agents, or AE2S's Consultants, or any of them. 6. Limit of Liability To the fullest extent permitted by law, notwithstanding any other provision of this Agreement, the total liability, in the aggregate, of AE2S and AE2S's officers, directors, partners, employees, agents, and AE2S's Consultants, and any of them, to CLIENT and anyone claiming by, through, or under CLIENT for any and all claims, losses, costs, or damages whatsoever arising out of, resulting from or in any way related to the Project or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability or breach of contract, or warranty express or implied of AE2S or AE2S's officers, directors, partners, employees, agents, or AE2S's Consultants, or any of them, shall not exceed total compensation received by AE2S as part of this agreement. 7. Termination of Contract Either party may at any time, upon seven days prior written notice to the other party, terminate this Agreement. Upon such termination, CLIENT shall pay to AE2S all amounts owing to AE2S under this Agreement, for all work performed up to the effective date of termination, plus reasonable termination costs. 8. Access CLIENT shall arrange for safe access to and make all provisions for AE2S and AE2S's Consultants to enter upon public and private property as required for AE2S to perform services under this Agreement. 9. Hazardous Environmental Conditions It is acknowledged by both parties that AE2S's scope of services does not include any services related to a "Hazardous Environmental Condition," i.e. the presence at the site of asbestos, PCBs, petroleum, hazardous waste, or radioactive materials in such quantities or circumstances that may present a substantial danger to persons or property exposed thereto in connection with the Assignment. In the event AE2S or any other party encounters a Hazardous Environmental Condition, AE2S may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the Assignment affected thereby until CLIENT: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove Exhibit A - Standard Terms and Conditions Page 1 of 2 the Hazardous Environmental Condition; and (ii) warrants that the site is in full compliance with applicable laws and regulations. CLIENT acknowledges that AF,2S is performing professional services for CLIENT and that AE2S is not and shall not be required to become an "arranger," "operator," "generator," or "transporter" of hazardous substances, as defined in the Comprehensive Environmental Response, Compensation, and Liability Act of 1990 (CERCLA), which are or may be encountered at or near the site in connection with AE2S's activities under this Agreement. 14. Force Majeure AE2S shall not be liable for any loss or damage due to failure or delay in rendering any service called for under this Agreement resulting from any cause beyond AE2S's reasonable control. 15. 10. Patents AE2S shall not conduct patent searches in connection with its services under this Agreement and assumes no responsibility for any patent or copyright infringement arising therefrom Nothing in this Agreement shall be construed as a warranty or representation that anything made, used, or sold arising out of the services performed under this Agreement will be free from infringement of patents or copyrights. 16. 11. Ownership and Reuse of Documents All documents prepared or furnished by AE2S pursuant to this Agreement are instruments of service, and AE2S shall retain an ownership and property interest therein. Reuse of any such documents by CLIENT shall be at CLIENT's sole risk; and CLIENT agrees to indemnify, and hold AE2S harmless from all claims, damages, and expenses including attorney's fees arising out of such reuse of documents by CLIENT or by others acting through CLIENT. 12. Use of Electronic Media a. Copies of Documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by the AE2S. Files in electronic media format of text, data, graphics, or of other types that are furnished by AE2S to CLIENT are only for convenience of CLIENT. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. b. When transferring documents in electronic media format, AE2S makes no representations as to long-term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by AE2S at the beginning of this Assignment. c. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. d. Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of the data's creator, the party receiving electronic files agrees that it will perform acceptance tests or procedures within 60 days, after which the receiving party shall be deemed to have accepted the data thus transferred. Any errors detected within the 60-day acceptance period will be corrected by the party delivering the electronic files. AE2S shall not be responsible to maintain documents stored in electronic media format after acceptance by CLIENT. 13. Contractors AE2S shall not at any time supervise, direct, control, or have authority over any contractor's work, nor shall AE2S have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at a project site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor's furnishing and performing of its work AE2S neither guarantees the performance of any contractor nor assumes responsibility for any contractor's failure to famish and perform its work in accordance with the contract between CLIENT and such contractor. AE2S shall not be responsible for the acts or omissions of any contractor, subcontractor, or supplier, or of any of their agents or employees or of any other persons (except AE2S's own employees) at a project site or otherwise furnishing or performing any construction work; or for any decision made regarding the construction contract requirements, or any application, interpretation, or clarification of the construction contract other than those made by AE2S. No Third Party Beneficiaries All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of CLIENT and AE2S and not for the benefit of any other party. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either CLIENT or AE2S. AE2S's services under this Agreement are being performed solely for CLIENT's benefit, and no other entity shall have any claim against AE2S because of this Agreement or the performance or nonperformance of services hereunder. Assignment Neither party shall assign its rights, interests or obligations under this Agreement without the express written consent of the other party. 17. Binding Effect This Agreement shall bind, and the benefits thereof shall inure to the respective parties hereto, their legal representatives, executors, administrators, successors, and assigns. 18. Severability and Waiver of Provisions Any provision or part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and AE2S, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. Non -enforcement of any provision by either party shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. 19. Survival All express representations, indemnifications, or limitations of liability included in this Agreement will survive its completion or temvnation for any reason. 20. Headings The headings used in this Agreement are for general reference only and do not have special significance. 21. Controlling Law This Agreement is to be governed by the law of the State of Minnesota without regard to its conflicts of laws principles. 22. Notices Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. 23. Executed in Counterparts This Agreement may be executed in counterparts, each of which together will constitute one and the same instrument. Delivery of an executed counterpart of this Agreement shall constitute effective delivery of this Agreement. Each party agrees that the delivery of the Agreement by facsimile or electronic mail shall have the same force and effect as delivery of original signature and that each Party may use such facsimile or electronic mail signatures as evidence of the execution and delivery of the Agreement by the parties to the same extent that an original signature could be used. Exhibit A - Standard Terms and Conditions Page 2 of 2 This is EXHIBIT B, consisting of 2 pages, referred to in and part of the Agreement between CLIENT and AUS dated February 2, 2021. Hourly Fee and Expense Schedule Reimbursable Expenses and Standard Hourly rates in effect on the date of the Agreement are set forth below. Rates are subject to annual adjustment effective January 1. Labor Rates* Administrative I $60.00 I&C Assistant $88.00 Administrative II $73.00 I&C Technician I $108.00 Administrative III $88.00 I&C Technician II $122.00 I&C Technician III $136.00 Communications Specialist I $93.00 I&C Technician IV $147.00 Communications Specialist II $108.00 I&C Technician V $160.00 Communications Specialist III $125.00 I&C Specialist $174.00 Communications Specialist IV $150.00 I&C Senior Specialist $185.00 Communications Specialist V $165.00 I&C Manager $193.00 Construction Services I $142.00 IT I $111.00 Construction Services II $155.00 IT It $151.00 Construction Services III $175.00 IT III $181.00 Construction Services IV $192.00 Construction Services V $210.00 Land Surveyor Assistant $86.00 Land Surveyor I $103.00 Engineering Assistant 1 $73.00 Land Surveyor II $123.00 Engineering Assistant 2 $88.00 Land Surveyor III $138.00 Engineering Assistant 3 $110.00 Land Surveyor IV $152.00 Engineer I $119.00 Land Surveyor V $169.00 Engineer II $141.00 Land Surveyor VI $179.00 Engineer III $168.00 Engineer IV $193.00 Operations Specialist I $89.00 Engineer V $205.00 Operations Specialist It $108.00 Engineer VI $223.00 Operations Specialist III $133.00 Engineer VII $241.00 Operations Specialist IV $150.00 Engineer VIII $250.00 Operations Specialist V $175.00 Engineering Technician I $72.00 Program Coordinator I $188.00 Engineering Technician II $92.00 Program Coordinator II $202.00 Engineering Technician III $112.00 Program Coordinator III $215.00 Engineering Technician IV $126.00 Engineering Technician V $143.00 Project Coordinator I $104.00 Engineering Technician VI $158.00 Project Coordinator II $115.00 Engineering Technician VII $175.00 Project Coordinator III $126.00 Engineering Technician VIII $186.00 Project Coordinator IV $141.00 Project Coordinator V $159.00 Financial Analyst I $99.00 Financial Analyst II $112.00 Project Manager I $179.00 Financial Analyst III $135.00 Project Manager II $196.00 Financial Analyst IV $145.00 Project Manager III $216.00 Financial Analyst V $164.00 Project Manager IV $231.00 Financial Analyst VI $185.00 Financial Analyst VII $202.00 Technical Expert I $265.00 Financial Analyst VIII $220.00 Technical Expert It $289.00 Technical Expert III Negotiable GIS Specialist I $93.00 GIS Specialist II $112.00 GIS Specialist III $132.00 GIS Specialist $148.00 GIS Specialist V $165.00 GIS Specialist VI $185.00 Exhibit B - Hourly Fee and Expense Schedule Page 1 of 2 Reimbursable Expense Rates Transportation $0.65/mile Survey Vehicle $0.85/mile Laser Printouts/Photocopies $0.30/copy Plotter Printouts $1.00/s.f. UAS - Photo/Video Grade $100.00/day Total Station — Robotic $35.00/hour Mapping GPS $25.00/hour Fast Static/RTK GPS $50.00/hour All -Terrain Vehicle/Boat $100.00/day Cellular Modem $75.00/month Web Hosting $26.00/month Legal Services Reimbursement $238.00/hour Outside Services cost *1.15 Geotechnical Services cost *1.30 Out of Pocket Expenses cost*115 Rental Car cost*120 Project Specific Equipment Negotiable * Position titles are for labor rate grade purposes only. These rates are subject to adjustment each year on January 1. Exhibit B — Hourly Fee and Expense Schedule Page 2 of 2 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of Adopting Legislative Priorities for 2021 Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 2/9/2021 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: With the 2021 Legislative session already started, and as we have done in previous years, I would like the City Council to consider adopting a set of legislative priorities for the upcoming year. As in past years, this would be a document that we would use to communicate our legislative concerns/issues both to the public, and to our local legislators, and could be a document to use when you make your trips to the State Capitol. Included in your packet is a proposal for our legislative priorities for 2021. Many of these are carry overs from last year's list and include input from department directors. Changes from last years list have been noted in red (addition) and with a strike -through (deletion). I'm looking for direction from the Council on what you would like to see set aside as legislative priorities for 2021. With that being said, this is really a document the City Council should be comfortable with. If you are comfortable with what has been put together, I would ask that you officially approve the list. If you would like to see some changes, you can table the item for us to make changes to the list and bring it back at the next meeting. Please note that I have also included a list of legislative priorities from the Coalition of Greater Minnesota Cities and the League of MN Cities. BOARD ACTION REQUESTED: Approval of Legislative Priorities for 2021. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A u H UTCH I N SO N Office of the Mayor and City Council 111 Hassan Street SE A CITY ON PURPOSE. Hutchinson, MN 55350-2522 320-234-5151/Fax 320-234-4240 2021 Legislative Priorities The City of Hutchinson has identified the following legislative priorities for 2021. The City generally supports the platforms of the Coalition of Greater Minnesota Cities and the League of Minnesota Cities and these policies are not generally re -stated here except where they have unusual relevance or purpose for the City of Hutchinson. To better assist our State legislative leaders, we have identified certain legislative priorities and general policy statements that are of specific impact and interest to the residents and business community of Hutchinson. These legislative priorities are intended to advocate on behalf of the City in a responsible manner that strengthens the partnership between our City and the State and brings forth our vision of an involved, progressive and innovative community that promotes our regional prominence while preserving our hometown character and delivering quality, cost- effective services. I. GENERAL GOVERNMENT A. Local Control. Over the past couple of years, the State Legislature has proposed several bills that attempted to eliminate or weaken local control. The City opposes any legislation that erodes local decision making and control, and believes that decision - making happens best at the local level. B. Deputy Registrars. In 2017, with the State's conversion to their new MNLARS program, the State shifted substantial clerical and auditing responsibilities onto the deputy registrar network, which includes Hutchinson. This shift includes no funding from the State of Minnesota, despite the fact that the State receives over $1 billion annually in state fees and taxes collected through the deputy registrar network. The City of Hutchinson supports any legislation that provides deputy registrars with proper compensation by reallocating from existing state fee structures or other appropriate filing fee adjustments to ensure the valued service and continued presence it remains in Hutchinson to serve our citizens. C. Local Government Aid. The City of Hutchinson supports restoring the annual inflation and population growth adjustments to the LGA appropriation. We also note than any changes in the LGA formula should be agreed upon by all city organizations before passage in the legislature. On top of that, we oppose artificial, non -formula -based limits on aid to individual or groups of cities and we would oppose any measure to reduce current LGA levels for the next biennium. D. Airport Legislation. The City of Hutchinson supports legislation that clearly indicates maintenance and operation of an airport is deemed an essential public service; clarifies when state airport funds can be used for airport planning; allows for the approval of obstructions, without variance, if FAA analysis deems the obstruction non -hazardous; and updates to Airport zoning that deal with boundary limits, the integration of airport zoning with local planning/zoning, allows for flexibility to enact airport zoning, and aligns the process with the municipal planning process requirements. F. Controlling the Sale of Strong Beer, Spirits and Wine. The City of Hutchinson opposes any legislation that would make it easier for the sale of strong beer, spirits, and wine in grocery and convenience stores. The City of Hutchinson supports existing regulations controlling the sale of alcohol to minimize the risks associated with youth access to alcohol, and believes allowing the sale of strong beer, spirits and wine in grocery and convenience stores could increase the public health risk of youth access to alcohol and alcohol -related motor vehicle accidents among youth. G. Hutchinson Area Transportation Services (HATS)Facility. The city of Hutchinson supports any funding efforts by the legislature to support improvements to the Hutchinson Area Transportation Services (HATS) facility to provide adequate vehicle & equipment mechanics bays utilizing existing facilities and adding additional tempered vehicle & equipment storage building, upgraded fueling facilities, outdoor wash station, bulk water station and wastewater collection station. II. TRANSPORTATION A. Highway 212. The City of Hutchinson strongly supports the inclusion of funding from the Corridors of Commerce program to support the $110 million of needed improvements that will complete the highway to a continuous four -lane highway to Norwood Young America and that any maps or lists of Corridors of Commerce highways include US Highway 212. B. Highway 15. The City of Hutchinson supports any legislation that provides for additional funding to make improvements to Highway 15 between Interstate 90 and 94. In particular, we support funding to provide additional passing lanes on Highway 15 from TH 7 to I-94. C. Highway 7. The City of Hutchinson supports any legislation that provides for additional funding to increase safety measures on Highway 7 east of Hutchinson. In particular, we support funding to provide an additional bypass lane adjacent to the Crow River Winery. D. Transportation Funding. The City of Hutchinson supports a comprehensive transportation plan with appropriate long-term funding. We also support funding for Corridors of Commerce and city streets independent of a comprehensive transportation package. In regards to the Corridors of Commerce, we support the current 50-50 split between Greater Minnesota and the metro area, and we reject a scoring system that allows more points for corridors that run through the metro area over those that connect Greater Minnesota cities. III. ECONOMIC DEVELOPMENT A. Increased Funding. The city of Hutchinson supports increased funding for state programs to assist local economic development such as the Greater MN Business Development Infrastructure (BDPI) grant program, MN Investment Fund, Job Creation Fund, Redevelopment Grant Program, Demolition Loan Program, and greater MN workforce housing and child care programs. B. Skilled Workforce. The city of Hutchinson supports legislation that enhances skilled workforce development throughout the State. C. COVID 19. The city of Hutchinson supports any funding efforts for programs to support 2 workers and businesses impacted by the pandemic and any mitigation efforts should be done without doing unnecessary damage to local economies. IV. PARK AND RECREATION A. Dakota Rail Trail. The City of Hutchinson supports any legislation that provides funding to fully extend the remaining Dakota Rail Trail from eastern McLeod County to the City of Hutchinson. B. Parks & Trails Legacy Funding. The City of Hutchinson supports the current formula that allocates 20% of the Parks and Trails Legacy funding to greater Minnesota and oppose changes that would reduce that share. V. PUBLIC SAFETY A. Forfeiture Preservation Act. The city of Hutchinson supports legislation that preserves city's police departments ability to utilize the federal forfeiture sharing program, maintains a reasonable cash threshold that protects communities from ongoing drug trafficking and keeps habitual drunken drivers off of our roads. B. Permit to Purchase Fees. The city of Hutchinson supports legislation that would allow local police departments to charge a reasonable fee for processing permit to purchase applications. VI. ENVIRONMENT A. Water Quality Regulation. The City of Hutchinson states that water quality regulations, permits, and other restrictions affecting cities must be grounded in solid peer reviewed science and must be established in a manner that respects the due process rights of cities and other interested stakeholders. B. Labeling. The City of Hutchinson supports legislation that requires manufacturers of consumer products, including flushable wipes that could otherwise cause environmental harm and/or damage wastewater infrastructure to label their products with appropriate usage and disposal information. C. Funding for Hutchinson Lakes/River Basin Improvements. While the city of Hutchinson appreciates bonding efforts to support our Lakes and River Basin Improvement project, it's important to reiterate that this is a phased project with additional future bonding needs. The city of Hutchinson supports any additional legislation that provides funding to make improvements to the water quality, habitat, and recreation possibilities of Hutchinson's lakes and river basins both within and surrounding the community. D. Permitting for Wastewater Plants. The city supports legislation that would provide the same regulatory certainty for cities currently paying off debt on previously required wastewater plant construction to meet effluent limits as was provided for with new and future plant construction in state statute 115.455, which was adopted in 2018. LEAGUE OF MINNESOTA CITIES 2021 LEGISLATIVE PRIORITIES The League of Minnesota Cities promotes excellence in local government through effective advocacy, expert analysis, and trusted guidance for all 853 Minnesota cities. Allow cities to adequately navigate and respond to economic challenges. Due to the projected state budget deficit for fiscal year 2022-2023, League IGR staff will focus on protecting, preserving, and defending the ability of cities to adequately finance and provide important municipal services. This includes advocating for funding of local government aid, defending against unfunded mandates, and preserving city authority to establish and collect infrastructure fees. Ensure cities have tools to effectively respond to COVID-19 and manage city operations. The pandemic has created an unprecedented strain on city budgets and operations as cities work tirelessly to provide services to residents. To do so, cities must retain local control and flexibility in conducting city operations in an open and transparent way; cities must also have direct access to state and federal funds to continue to respond to COVID-19. Partner to create safe and inclusive communities and address racial inequities. Recent events in Minnesota and across the country, including the killing of George Floyd, have brought to the forefront of community conversations, public policy considerations, and legislative priorities, the issues surrounding systemic racial inequities in communities across Minnesota and the nation. As city leaders explore, plan, and respond to critical issues of cultural diversity, socio-economic disparities, education, and income inequalities, a stronger state partnership is needed to address issues related to policing, housing, and employment practices. LHC07- LEAGUE MINNESOTA CITIES ©2021 League of Minnesota Cities. All Rights Reserved. © MinnesotaCities ©MinnesotaCities #LMCleg =: Imc.org ;ee' Imc.org/policies COALITION OF DEDICATED TO A STRONG GREATER MINNESOTA GREATER MN CITIES 2021 Legislative Priorities Local Government Aid ✓ Ensure that LGA gets paid at levels currently in law for the next biennium ✓ Advance discussion on adding inflation and population growth to LGA appropriation • COVID-19 ✓ Pandemic mitigation efforts should be narrowly tailored to promote public health without doing unnecessary damage to local economies ✓ Any new federal aid for local government should be distributed equitably across geography and between types of units of government ✓ Funding for programs to support workers and businesses impacted by the pandemic ✓ Emergency support for Greater Minnesota's already fragile child care system • Environment ✓ $100 million for clean water infrastructure through the Public Facilities Authority ✓ Fund a strategy to keep per- and polyfluoroalkyl substances (PFAS) out of Minnesota's waters ✓ Fund grants to help communities address chloride • Address Greater Minnesota's Child Care Shortage ✓ $20 million in bonding for child care facilities capital assistance program ✓ $4 million for another round of funding for the Minnesota Initiative Foundations to tackle regional child care development ✓ $10 million for DEED's child care grant program ✓ Reform licensure for mid -size providers • Tackle Greater Minnesota's Housing Challenges ✓ $10 million for grants to support infrastructure related to housing development ✓ Funding for grants to housing trust funds ✓ Support technical changes to Minnesota Housing Finance Agency programs and state law to make housing tools more effective for Greater Minnesota Transportation ✓ $50 million for city streets of all sizes ($25 million for cities with fewer than 5,000 residents and $25 million for cities with more than 5,000 residents) ✓ Support reforms and funding to the Corridors of Commerce program or creation of a like interregional highway expansion program to address commercial and safety needs of highway travel in Greater Minnesota (This page intentionally left blank) COALITION OF LOCAL GOVERNMENT AID LGA helps ensure every Minnesotan has the opportunity I WE E-1 I - -a GREATER MN CITIES to live in a vibrant community WHAT LGA is state aid to cities that helps restrain local property taxes and ensure all Minnesotans have the city services necessary for a good quality of life IS LGA? • Nearly 90% of cities in Minnesota receive LGA • The total statewide LGA appropriation for 2021 is $564 million, representing just 2.2% of the state's general fund • LGA helps account for the differences in tax base among cities, so that all Minnesotans — regardless of zip code — have access to the core services that enhance quality of life • The cities in the graph below generate a similar amount of revenue from their WHAT property tax levy plus LGA: $674 and $700 per capita DOES • If LGA were removed, cities would either need to raise their levies or cut services. LGA DO? If cities opt to raise their levies, the tax rates of cities with a smaller property tax base would rise considerably to compensate for the loss of aid 2020 Tax Rates and Levy + Aid enoi $700 $600 .Q6 $500 U u Q $400 l7 J $300 w $200 $100 $0 �¢e L,, A e ap jai Jca a`ca Leo Sac~la Q c¢ tea` 4e �o e � LGA Per Capita � Levy Per Capita tCityTax Rate LGA helps cities pay for critical needs and services such as public safety, street maintenance & repairs, economic development and housing. Prepared by Flaherty & Hood, P.A. on behalf of the Coalition of Greater MN Cities, 12/15/2020 COALITION OFEg., LOCAL GOVERNMENT AID I REP LGA helps ensure every Minnesotan has the opportunity GREATER MN CITIES to live in a vibrant community LGA FORMULA: RESPONSIVE TO DIVERSE HOW DOES LGA WORD? CITY NEEDS NEED FORMULA Need Per population Capita DISTRIBUTIONWhat a city needs •• Unmet Aid Adjustments Need Capacity Need i The gap between a city's What acitycanafford need andabilitytomeet those needs 111111111116. Previous Year LGA City LGA NEED FACTORS FOR DIFFERENT -SIZED CITIES tion factor is based on regression equation to iine revenue need per capita city revenue need cannot exceed $720.89 per for 2021 sity adjustment (for small and medium cities, this it to $200 per capita for cities with a population of less than 30 per square mile) opulation decline from a city's peak population in ie last 40 years hare of housing built before 1940 ousehold size sparsity adjustment • Jobs per capita • Share of housing built before 1940 • Share of housing built between 1940 and 1970 • A sparsity adjustment ($100 per capita for any city with an average population density less than 150 per square mile) • Minnesota's cities vary in size and each community has different needs. The LGA program is unique because it accounts for these differences using a statistical measure of each city's need versus its ability to pay • LGA uses need factors that are proxies for the age of a city's infrastructure, its level of service need, and how many residents and visitors it serves day-to-day • A city's need is compared to its tax capacity and the statewide average city tax rate to arrive at what is known as a city's "unmet need" • "Aid adjustment" represents the increase or decrease in LGA that a city receives based on its need for either more aid (if a city's unmet need exceeds its prior year LGA) or less aid (if a city's unmet need is less than its prior year LGA) Questions? Contact CGMC Executive Director Bradley Peterson at bmpeterson(dflaherty-hood.com or 651-225-8840. For more information, visit: • g!reatermncities.orR/issues/[Ra-orooert tax -relief • house.leR.state.mn.us/hrd/cubs/ss/ ssnewlga.bdf Prepared by Flaherty & Hood, P.A. on behalf of the Coalition of Greater MN Cities, 12/ 15/2020 COALITION OFEke.— �= LGA is Vital to Pandemic Recovery GREATER MN CITIES The Coalition of Greater Minnesota Cities conducted a survey to better understand the impact of COVID-19 and potential Local Government Aid cuts on Greater Minnesota cities. City officials and staff from 58 cities answered the survey. Their responses are included below. 64% OF CITIES SAY PAYING LGA ON TIME AND IN FULL IS THE MOST VALUABLE THING THE STATE CAN DO IN 2021 How Can the State Support Cities the Most in 2021? Paying LGA on time and in full: 64% -\� "In the middle of COVID-19, LGA is one of the most important funding sources for every city in Minnesota." -- Tony Johnson, Public Works Director, Wabasha ncial support for "It would likely take years to recover from any LGA cuts if businesses: 22% we are forced into any permanent staffing reductions." -- Lee Mattson, City Manager, Waseca FOR CITIES, LGA IS MORE IMPORTANT THAN EVER "We need our LGA in rural Minnesota. Our town is small and "A 2021 LGA cut would result in a budget deficit like that any cut to our LGA income would be disastrous to our created by the pandemic in 2020. We have lost 33% of our community. We would need to raise the taxes 30-40% on our local businesses that will not open after COVID-19 local residents to make up for lost revenue to keep our closures. Simply - it would devastate our local budget" operations whole." --Julie Larson, City Councilor, Elbow Lake --Jeff Shoobridge, City Administrator, Madison Lake CITIES ARE DOING THEIR PART BY TAKING PRECAUTIONS WITH THEIR BUDGETS DURING THIS ECONOMIC DOWNTURN "2021 will represent a 'bare bones' budget to kick the can down the road for projects and purchases that we had planned on for 2021." -- Gregory Hagg, Mayor, Le Sueur "All non -street capital projects were cut from the budget. Only basic operating expenses are in the budget." -- Nicole Jorgensen, Financial Director, New Ulm "We tightened our belts in 2020 by doing things like eliminating non-public safety positions and cutting discretionary spending. An LGA cut would require us to make even more drastic cuts, such as laying off police and firefighters." --Jason Baskin, City Councilor, Austin City Budget Adjustments for 2021 Hold off on large equipment purchases Foregoing non -street capital projects Foregoing street maintenance/projects Reductions in city staff Fewer community events - 22 Reduce Parks and Recreation budget 19% Foregoing economic development initatives 1 % THE STATE NEEDS TO DO ITS PART AND ENSURE LGA IS PAID ON TIME AND IN FULL For more information on LGA or other issues impacting Greater Minnesota, go to greatermncities.org or contact CGMC Executive Director Bradley Peterson at bmpetersonPflaherty-hood.com. (This page intentionally left blank) Call on the Legislature to pass $100M in funding for clean water infrastructure. In 2020, the Minnesota Legislature passed a bonding bill that included significant funding for clean water infrastructure grant and loan programs administered by the Public Facilities Authority (PFA). Despite this historic investment, the PFA programs remain underfunded and dozens of critical projects are currently on the waiting list. This year, we are asking the Legislature to continue its commitment to clean water by passing $100 million in funding for the PFA programs to help protect our state's waters and ensure that every Minnesotan has access to clean drinking water. If the Legislature fails to adequately fund PFA clean water infrastructure programs: • Environmental concerns will persist • Sewer & water rates will skyrocket as cities struggle to foot the entire bill for critical upgrades • Unlike in the metro area, cities in Greater Minnesota do not have the ability to share facilities, which means there are fewer residents and businesses to split the costs • Aging and failing instructure will continue to deterioriate, resulting in emergency situations and the need for more costly immediate repairs • Economic growth will suffer • Potential for drinking water safety risks • Construction costs increase as projects are delayed ... INCLUDING THESE PROJECTS CURRENTLY AWAITING FUNDING: OEly - $9.2M total project cost Plant upgrade to remove mercury from wastewater before it reaches the Rainy River watershed. ODetroit Lakes - $1.4M total project cost Replacement of aging sanitary sewer system in neighborhood with older housing stock. OPerham - $1.27M total project cost Project to reconstruct failing water infrastructure in neighborhood with older housing stock. OFoley - $19.4M total project cost Regionalize wastewater treatment facility to ensure long-term protection of waters. 4300 A 'E VATER ICTURE IN THE O5 Watertown - $17.4M total project cost Plant upgrade to remove phosphorus from wastewater before it reaches the Crow River and to meet demand for residential and business growth. O6 Mankato - $43.3M total project cost Plant upgrade to remove more phosphorus and other nutrients from effluent before it reaches the Minnesota River and Lake Pepin. O7 Wells - $6.3M total project cost Plant upgrade to remove chloride discharges to the Maple River and reduce or eliminate the need for home water softeners. OFairmont - $19.7M total project cost Complete facility upgrades and meet phosphorus regulations prior to discharge into Center Creek and eventually the Minnesota River. a I LAC LEAGUE of MINNESOTA CITIES Municipal wastewater facilities don't create this problem, but they want to be part of the solution. Municipal wastewater treatment facilities are not sources of PFAS; they do not produce or manufacture PFAS, nor do they use PFAS in the course of treating wastewater. However, as receivers of PFAS through outside sources, municipal facilities want to get ahead of this problem, but the state needs to provide tools for them to do so. With no way to effectively treat for PFAS, prevention is key. There is currently no technologically feasible way for wastewater treatment facilities to fully and effectively treat for PFAS. For facilities to contribute to PFAS reduction, the efforts must come in the form of source control. Cities want to partner with state agencies to tackle PFAS. Local governments want to partner with Minnesota Pollution Control Agency and Minnesota Department of Health to proactively address concerns over PFAS. In 2021, we are seeking $500,000 in state funding to create the Municipal PFAS Source Reduction Initiative. This three -pronged approach will: 1. Study the sources. Conduct research to better identify the sources of PFAS, both domestic and industial, that are conveyed to municipal wastewater treatment plants. 2. Develop source reduction strategies. Identify ways to prevent PFAS from from entering municipal wastewater treatment plants and the environment in Minnesota. 3. Create guidance documents and educational materials. The publication of guidance documents for wastewater professionals and informational materials for the public will be vital in helping local governments implement reduction measures while educating their residents and businesses. Materials are needed to inform the public on products that contain PFAS and habits that result in their disposal, as well as to clarify how PFAS are used and how they end up in the environment. Created for Coalition of Greater Minnesota Cities and League of Minnesota Cities by Flaherty & Hood, P.A. 12/9/2020. (This page intentionally left blank) COALITION OF _ — .-- lk�MNP GREATER M IEJ REATER MN PARTNERSHIP The Child Care Conundrum Exploring solutions to the child care shortage in Greater Minnesota 74% • • of Minnesota households with • children under the age of 6 in which all parents are in the workforce, 39v000 number of additional child care spots needed in Greater MN2 27% statewide drop in the number of in -home family child care providers between 2006-20153 0 65% 1 ® of the child care capacity in Greater MN covered by family providers, compared to 30% in the metro area' 52% �!�� growth needed in licensed • child care capacity to fill j.�� shortfall statewide' 10 $200-450K © average start-up costs fora 52-seat child care center in Greater MN plus property acquisitions TWO BILLS, ONE GUAi Coalition of Greater Minnesota Cities and Greater Minnesota Partnership support investments aimed at stabilizing the child care marketplace, keeping providers in the industry, expanding access to child care for families and providing opportunities for annual training required for child care providers. These efforts are supported by investments contained in the following bills: Minnesota Initiative Foundations Child Care Grants Provides funding for community planning coordination, training, and education necessary to expand child care access. The money will be used to help child care providers with business improvement planning, quality mentoring and workforce development to stabilize the child care provider marketplace in Greater Minnesota. Amount seeking from Legislature: $4 million I -.-,or N DEED Child Care Grants Provides funding for child care business start-ups or expansions, trainings, facility modifications, child care employee retention grants, and licensing assistance. Amount seeking from Legislature: $10 million (at least 50% dedicated to Greater Minnesota) Created for the Coalition of Greater Minnesota Cities and Greater Minnesota Partnership by Flaherty & Hood, P.A. 12/21/20. "None of this would have been possible without a broad base of support. Our rural area is extremely generous, as are many other small communities in Minnesota. We had over 80 pledges, donations and grant resources come in ranging from $10 to $100,000. The DEED grant was valuable to this project in that it provided important foundational elements to help us serve the children and families in Kandiyohi County." -Jenny Holweger, Executive Director, Kandiyohi County Area Family YMCA Kandiyohi County Area Family YMCA received a $50,000 DEED grant in 2019. This funding leveraged against $750,000 in local contributions to build a new 90-spot child care facility. The DEED grant helped stimulate more than $750,000 in local gifts. "Our Minnesota Initiative colleagues are each approaching our child care work based on the regions' unique needs. These dollars have a catalytic affect MI N N ESOTA in addressing the shortage when combined with other dollars and resources." Initiative Foundations - Diana Anderson, President Southwest Initiative Foundation MAKING MINNESOTA GREATER FOR 30 YEARS The Initiative Foundation, based in Little Falls, launched pilot partnerships in four communities: the Greater St. Cloud area, Todd County (Long Prairie, Clarissa and Staples -Motley), Little Falls and Mora. In each one, the foundation helped convene key stakeholders and identify the primary assets and challenges the community faces in expanding quality, affordable child care. It then helped the community develop goals and an action plan to address the need, while also supporting the plan's implementation. Each community received a challenge grant of $10,000, with an aim to leverage private and public sector matching support, with the goal of creating at least 75 new child care slots in each community. The Southern Minnesota Initiative Foundation (SMIF) has used its past state appropriation to provide technical assistance to providers looking to expand child care opportunities in a community. For example, in Gaylord, SMIF partnered with the local faith communities to identify ways to retrofit an existing building to be used as a child care facility. Once the building needs were identified, the foundation assisted the community in developing and implementing a capital campaign to raise the funds necessary to build out the facility and expand child care opportunities. For more information on housing or other economic development issues that impact Greater Minnesota, please visit _areatermncities.org or _amnp.org or contact GMNP Executive Director Scott McMahon at scott@gmnp.org. >> vi N 4-1L- aJ i V � +� v � C U U aJ N }, V O Ln oQ aJ t C6 4-1 O _ >' O O ON *, > +, O v O E C rl C C N N aJ C C C f+ C a) V — aJ 0 C6 aJ E i N Vai � V> C O U aJ U V> O w� a1 m aj Lni•1 ON bA cn E O ai O O W (n N (j QJ b O C6 +� > Ln a) bA C .N i C R3 ai N}Ln _0 >Oa O C Uai C VLn 0 o ca +� Q f!1 4-1 Ln ca V � O cn O cn i� O� d o �' O , 4- � -0 .c c O� i 4-C o C7 Co L7 V n3 N O i N O wN "' `� �' c C Q- vi v c o ao W r� O aj C6 +- i rl id X .,�Ln Oc � Q a c b1 �aJ O a, °J `� 6 - c� C .5� ci o o d° N O aj v �'' ' c o N_0 °NJ Cd FI — 4- cn Q +'' a +1 c d o V ca ca ao o aJ C V O ca aJ ca b a+ bA E C O +5 " m Oaj C O C i•1 N i O c- aJ -L } M •n N C- C A� 0 C r1� ro aJ b-0 C aj N by a C N (�6 C 0 E Q N O V E Nm -0 cVi1 � m- Q% C C C U N O Oca V > 1 N ,� E x d m q `� p aJ O a) ~ O Q w • y co i Xi V i a6 J a" � •acQ Q- (This page intentionally left blank) CO MREATIE M ES �I I V I I V r =REA-ER MN ARTNERSHPI r 3 BILLS, 3 THRee WAYS TO BRIIIG MORe HOIISIIIG TO GReaT@R MinneSOTa This legislative session, the Greater Minnesota Partnership and the Coalition of Greater Minnesota Cities have teamed up to support three bills that aim to encourage construction and increase the availability of housing across Greater Minnesota. GR@aT@R MinneSOTa Fix -UP FunD Allocates $5 million in state funding to establish a new program to provide grants of up $200,000 to assist cities in rehabilitating dilapidated housing. Grants would help cities preserve their existing housing stock by renovating neglected or run-down houses or buildings. GR@aT@R MinneSOTa HousinG PUBLIC InFRaSTRUCTURe GRanT PROGRam Allocates $2.5 million in state bonding to create a grant program for public infrastructure needed to increase housing availability. Under the program, cities could receive a grant of up to $16,000 per single-family lot or $50,000 per multi -family lotto help provide sewer, water, roads or other critical infrastructure needed to expand or increase available housing lots. GReaT@R MinneSOTa WORI(FORC@ HousinG DeveLOPmenT FunD Allocates $2 million to this existing grant program administered by the Minnesota Housing Finance Authority and also makes the program more useable for Greater Minnesota communities by allowing grants of up to 50% of the project costs, as opposed to the current requirement that grants must not exceed 25% of the cost. For more information on housing or other economic development issues that impact Greater Minnesota, please visit greatermncities.org or mg np•org or contact GMNP Executive Director Scott McMahon at scott@ymnp.org. Created for the Greater Minnesota Partnership and Coalition of Greater Minnesota Cities by Flaherty & Hood, P.A. 12/21/2020. ELSIMPLY PUT, THE HOIIsm maRKET Ill GREATER MinneSOTa IS BROI(EII. Greater Minnesota is home to many businesses that provide good wages and are looking to hire. However, employers frequently run into a roadblock when trying to hire: there is nowhere for their employees to live. The main problem is availability —Greater Minnesota simply does not have enough housing stock to accommodate workers and their families. In Greater Minnesota, a typical new worker —a teacher or nurse, factory worker or small business owner —earns too much money to qualify for most income -based housing programs, but does not make enough to afford to build a new home in a community that does not have any available housing. Even if they can afford to build a new house, the appraised value of the home is typically lower than the cost of construction, so they cannot access the financing necessary to build it. A similar situation exists in the rental market. The amount of rental income needed to finance a new multi -family housing development is higher than the median rent in many Greater Minnesota communities. New construction "starter homes" are out of reach for incoming workforce. A significant gap exists between starter home costs and appraised value of home after construction. $100,000 $125,000 $150,000 $175,000 $200,000 Starter home Home affordability for new Appraised value of starter construction labor force home costs Low rents makes it challenging to recruit lenders and investors for the development of multi -family housing. $200 $400 $600 $800 $1,000 00 �RENT o0 0 0 Median rents in rural areas Rent needed for multi- family housing development The lower values of substandard homes coupled with the high cost of renovations makes them a poor investment for families and creates significant challenges for banks looking to lend on this type of home. $20,000 $40,000 $60,000 $80,000 $100,000 Appraised value Price of substandard of home after home + costs of renovations renovations Graphic: Center for Rural Policy and Development, "The Rural Workforce Housing Shortage: Getting to the Heart of the Issue," May 2018. ru ra I m n.org/the-workforce-ho usi n g-shortage--getting-to-the-hea rt-of-the-issue/ Created for the Greater Minnesota Partnership and Coalition of Greater Minnesota Cities by Flaherty & Hood, Y.A. 12/21/2020. COALITION OF lialw'-IF!,Amwi,?r GREATER NIN CITIES What is BDPI? The Greater MN Business Development Public Infrastructure (BDPI) Grant Program Providing the public infrastructure necessary for private investment • The BDPI program provides grants to cities in Greater Minnesota of up to 505/o of the capital costs for the public infrastructure necessary to expand economic growth, retain or create jobs, or increase the tax base (§ 116J.431). • Greater Minnesota cities depend on the BDPI program to attract new businesses and create jobs in their communities. BDPI since 2010: • 140 BDPI grants to Greater Minnesota cities and counties • More than 5,000 jobs created and 9,500 retained • More than $70 million awarded "As our state continues on its path to economic recovery from the COVID- 19 pandemic, these infrastructure investments are a vital tool for future economic growth. We urge the Minnesota Legislature to consider options to increase funding capacity for BDPI grants in the future" --- DEED Commissioner Steve Grove, International Falls Journal, 7/14/2020 2021 BDPI Proposal: - $20 million in General Obligation bonds - Continue the program's $1.787 million general fund appropriation For more information on the BDPI program or other economic development issues that impact Greater Minnesota cities, please visit greatermncities.org or contact CGMC staff member Shane Zahrt at sazahrt@flaherty-hood.com. Prepared by Flaherty and Hood, P.A. for the Coalition of Greater MN Cities, 12/21/2020 How have BDPI grants been used across the state? Thief River Falls: $1,600,000 for public infrastructure necessary to expand Digi-Key and to support utility extensions and roads. Bagley: $211,850 for new sewer and water extensions to an industrial park that will serve the expanding Team Industries camp. Perham: $1,396,750 to expand the existing industrial park to make room for the expansion of Tuffy's Pet Foods. Melrose: $1,000,000 to support Jennie-O Turkey processing plant expansion. Lakefield: $219,600 to relocate overhead power lines to allow for the expansion of Hussong Manufacturing plant. Bovey: $82,625 for costs associated with KMDA Inc.'s business expansion project. MINNESOTA f 6 Ely: $750,000 for road improvements which include construction of 10-ton road so there is acceptable year- round access to businesses. Hibbing: $143,007 for expansion of Midwest Aircraft Refinishing. Two Harbors: $241,054 to facilitate a water main relocation to allow expansion of existing businesses, including Castle Danger Brewery and Willamette Valley Company. St. Joseph: $1,245,000 for industrial park infrastructure Minneapolis to allow an existing business o to expand rather than move out of the city. 9 Faribault: 1, 057 000 to $ support the expansion � of Daikin Applied Manufacturing, which will add a new product line in commercial HVAC systems. North Mankato: $352,912 to extend utilities to the Eyota: $899,121 for North Port Industrial Park. infrastructure costs for a new industrial park. COALITION OF W R.PAV ift . GREATER MN C1 IES The BDPI Grant Program Has Helped More Than 125 Greater Minnesota Communities Grow city Ada Year 2003 Amount $166,783 Aitkin County 2011 $250,000 Albany 2005 $515,309 Albert Lea 2006 $250,000 Alexandria 2003 $300,000 Arlington 2016 $66,275 Arlington 2018 $94,625 Audubon 2003 $19,601 Austin 2003 $380,000 Bagley 2011 $204,134 Bagley 2019 $211,600 Barnesville 2011 $134,013 Becker 2010 $250,000 Becker 2018 $1,789,150 Belgrade 2003 $136,913 Bemidji 2006 $350,000 Bemidji 2008 $250,000 Benson 2003 $347,066 Bigfork 2008 $190,223 Bigfork 2010 $250,000 Blackduck 2010 $71,825 Blooming Prairie 2014 $215,829 Bovey 2006 $192,000 Bovey 2016 $94,920 Brainerd 2006 $375,000 Brewster 2003 $81,495 Brewster 2008 $250,000 Brooten 2010 $250,000 Brooten 2017 1,025,000 Browerville 2005 $175,000 Cambridge 2011 $224,884 Cambridge 2015 $1,800,000 Cannon Falls 2005 $250,000 Cannon Falls 2010 $15,000 Carlton County 2016 $162,500 Chatfield 2012 $90,753 Chatfield 2017 $177,103 Chisholm 2010 $300,000 F city -'MMPWY-ear Chokio 2010 Amount $206,700 Claremont 2016 $500,000 Cloquet 2003 $280,000 Cohasset 2005 $352,000 Cohasset 2015 $250,000 Cold Spring 2005 $392,752 Cold Spring 2006 $300,000 Cold Spring 2019 $951,330 Coleraine 2006 $173,435 Cottonwood 2005 $140,769 Crookston 2010 $75,000 Dawson 2010 $500,000 Delano 2012 $360,000 Detroit Lakes 2008 $250,000 Detroit Lakes 2014 $92,100 Dodge Center 2019 $729,285 Duluth 2005 $500,000 Duluth 2005 $500,000 Duluth 2006 $250,000 Duluth 2008 $500,000 East Grand Forks Edgerton 2008 2006 $245,000 $92,125 Elk River 2005 $360,080 Elk River 2010 $290,997 Elk River 2011 $250,000 Ely 2015 $250,000 Ely 2016 $200,000 Eyota 2020 $434,727 Fairmont 2019 $434,075 Faribault 2003 $86,002 Faribault 2005 $278,425 Faribault 2011 $349,528 Faribault 2016 $843,957 Faribault 2018 $1,057,000 Fergus Falls 2006 $300,000 Fosston 2008 $250,000 Freeport 2006 $888,483 Gilbert 2011 $244,750 city Grand Marais Year 2005 Amount $499,137 Grand Marais 2015 $250,000 Grand Meadow 2015 $310,000 Grand Rapids 2005 $272,075 Grand Rapids 2008 $250,000 Green Isle 2003 $67,036 Hallock 2006 $300,000 Hanover 2010 $250,000 Harmony 2003 $191,768 Harmony 2010 $250,000 Harmony 2014 $250,000 Harmony 2020 $74,537 Hartland 2008 $25,000 Hawley 2005 $122,500 Hawley 2008 $140,476 Hawley 2012 $500,000 Hendricks 2018 $153,500 Herman 2005 $143,900 Heron Lake 2005 $500,000 Hibbing 2006 $250,000 Hibbing 2010 $150,000 Hibbing 2016 $158,897 Howard Lake 2016 $208,600 Hutchinson 2008 $250,000 Hutchinson 2010 $250,000 Hutchinson International Falls Isanti 2019 2020 2010 $353,563 $349,011 $11,000 Jackson 2005 $351,281 Jackson 2010 $153,286 Jackson 2018 $49,328 Kenyon 2019 $672,096 La Crescent 2006 $1,400,000 La Prairie 2010 $237,500 La Prairie 2015 $175,000 Lake Crystal 2003 $500,000 Lake Crystal 2006 $257,548 Lakefield 2008 $198,000 COALITION OF w R.PAV ift . GREATER MN C1 IES The BDPI Grant Program Has Helped More Than 125 Greater Minnesota Communities Grow city Lakefield Year 2019 Amount $219,600 Le Sueur 2003 $358,127 Le Sueur 2006 $250,000 Litchfield 2005 $261,900 Litchfield 2010 $107,151 Little Falls 2005 $500,000 Long Prairie 2005 $500,000 Long Prairie 2010 $240,000 Luverne 2003 $500,000 Luverne 2011 $150,000 Luverne 2015 $131,500 Luverne 2017 $1,982,000 Lyle 2012 $98,490 Mankato 2003 $21,313 Mankato 2005 $500,000 Mankato 2005 $142,590 Mankato 2006 $478,687 Mankato 2010 $249,666 Marshall 2016 $2,000,000 Mazeppa 2008 $248,248 Melrose 2003 0 $400,000 Melrose 2016 $1,000,000 Milaca 2003 $68,310 Mille Lacs County 2012 $300,000 Montrose 2008 $427,390 Moorhead 2003 $500,000 Moorhead 2012 $250,000 Mora 2006 $56,995 Morris 2010 $500,000 Motley 2010 $250,000 Mountain Iron 2010 $250,000 New Prague 2010 $313,005 New Ulm 2008 $200,681 North Branch 2003 $387,787 North Branch 2005 $304,222 North Branch 2019 $400,575 North Branch 2010 $1,000,000 N. Mankato 2008 $250,000 � Year Amount N. Mankato 2018 $394,209 Olivia 2003 $164,405 Otsego 2018 $704,724 Osakis 2006 $383,140 Owatonna 2014 $421,447 Owatonna 2016 $400,000 Owatonna 2020 $175,624 Palisade 2011 $120,000 Paynesville 2019 $1,907,500 Pelican Rapids 2014 $145,390 Pequot Lakes 2020 $164,700 Perham 2003 $122,725 Perham 2006 $250,000 Perham 2010 $500,000 Perham 2019 $1,396,750 Pine City 2003 $53,477 Pine River 2005 $164,049 Pipestone 2005 $499,907 Polk County 2007 $175,737 Preston 2014 $137,000 Preston 2014 $350,000 Princeton 2020 $310,000 Red Wing 2010 $106,086 Redwood Falls 2005 $250,000 Rice County 2012 $326,218 Richmond 2008 $121,799 Rockville 2005 $152,734 Roseau 2003 $378,000 Roseau 2008 $300,000 Royalton 2017 $227,014 Saint Charles 2010 $500,000 Saint Cloud 2005 $286,710 Saint Cloud 2010 $500,000 Saint James 2003 $209,600 Saint James 2008 $207,108 Saint Joseph 2018 $1,245,000 Silver Bay 2003 $261,354 Sleepy Eye 2019 $985,587 Spring Grove 2016 $417,000 city Spring Valley Year 2019 Amount 608,966 Springfield 2005 $486,239 St. Louis County 2011 $285,000 Staples 2014 $23,230 Stewart 2016 $501,075 Stewartville 2011 $337,688 Taylors Falls 2015 $100,000 Taylors Falls 2016 $100,000 Thief River Falls 2006 $236,039 Thief River Falls 2008 $200,000 Thief River Falls 2011 $250,000 Tower 2006 $249,980 Truman 2003 $223,358 Two Harbors 2016 $241,054 Villard 2015 $250,000 Virginia 2006 $300,000 Virginia 2010 $200,000 Virginia 2010 $300,000 Virginia 2014 $200,000 Virginia 2015 $250,000 Wadena 2011 $350,000 Wadena 2018 $688,945 Waseca 2020 $621,290 Wanamingo 2003 $222,375 Wanamingo 2014 $250,000 Warren 2010 $150,000 Wells 2005 $41,072 Wells 2012 $148,000 Windom 2011 $549,540 Winona 2005 $490,000 Winona 2006 $300,000 Winona 2008 $337,500 Winona 2010 $94,881 Winsted 2020 $95,811 Winthrop 2008 $500,000 Worthington 2010 $500,000 Wyomingir 2003 $1,000,000 Wyoming 2006 $481,435 Zumbrota 2010 $750,000 Without sufficient funding from the state, cities are forced to rely on property taxes to keep their streets from crumbling. Cities with populations under 5.000 706 Number of cities in Minnesota that have fewer than 5,000 residents $0 Amount these cities receive in dedicated state funding for their streets Cities with populations over 5.000 Over $250 million Amount of additional funding needed per year just to maintain current performance of the city street system, according to 2012 Transportation Finance Advisory Committee report 18,000 Miles of city streets ineligible for Municipal State Aid funding $50 million Amount we are seeking from the Legislature to help cities of all sizes repair Er maintain their streets. Our proposal allocates $25M to the Small Cities Assistance Program for cities with fewer than 5,000 residents and $25M to UUt with 5,000 or more residents. COALITION OF For more information, visit greatermncities.org/ issues/t := memberShaneZahrocontactn or t at sazahrt@ftaherty-hood.com. GREATER MN CITIES Prepared for the Coalition of Greater Minnesota Cities by Flaherty & Hood, P.A. 12/21/2020. c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Calling a Special Workshop Meeting for 4.15 pm on February 23rd Agenda Item: Department: Creekside - Refuse LICENSE SECTION Meeting Date: 2/9/2021 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff ❑� New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is looking for the City Council to call a special workshop meeting for 4.15 pm on February 23rd. The purpose of the workshop will be to go through the Final Report of the Source Separated Organics Material (SSOM) Composting Options Study, the findings thereof and the options we have moving forward. The consultant hired to conduct the study, Craig Coker of Coker Composting and Consulting, will be giving a presentation on the report. BOARD ACTION REQUESTED: Approval of calling a Special Workshop meeting for 4:15 p, on February 23rd to review and discuss the Source Separated Organics Material Compsting Options Study Fiscal Impact: Funding Source: FTE Impact: Budget Change: Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Library Board Meeting December 14, 2020 The meeting was held over ZOOM, due to COVID 19 restrictions. Members Present: Carolyn Ulrich (President), Mary Christensen, Jared Golde, Margaret Hoffman, Kay Hultgren, Julie Lofdahl, Dianne Wanzek, and Katy Hiltner, Ex-officio. Minutes from the September 21, 2020, meeting were reviewed and approved as written. Old Business: 1. Overview of Library Services and Happenings (September -December): Changes: Quarantine time for returned/donated books has been reduced to 24 hours. Appointment time for browsing has stayed at 15 minutes, which has been adequate for most patrons. Curbside pick-up continues to be well -received. Board members report hearing good comments from the community. 2. Program Reports and Updates: Library Programs: Minnesota's Gangster Past with Chad Lewis: There weren't a lot of participants for this online program, but the program is scheduled to air on cable television. Walking Workshops with Jen Anfinson: These were very popular and all available kits were picked up by interested people. Community Partnerships: Rachelle partnered with 4H and HCVN to put out Make and Take kits. These were very popular. Katy is judging banners for the Hutchinson Center for the Arts/Hutch Ambassadors Main Street Banner program. The library is making plans to promote the Spanish language books purchased through the Burich grant. 2021 One Book/One Community Announcement: This Tender Land by William Kent Krueger has been chosen. Due to COVID restrictions, there will be a virtual visit with the author on March 4. This will also be carried live and filmed by HCVN. New Business: 1. Library's Holiday Schedule: Closed December 24-26, and December 31-January 1 2. Adult Winter Reading Program: This program will be modified somewhat this season. 3. Winter Poem Walk: People may choose to walk throughout Library Square, reading signs with poetry, from November through January. 4. Friends of the Library: Project Bookshelf: The group requested donations in lieu of books, and with the $275 received, purchased new books to be distributed through the United Community Action Program (UCAP) to children in McLeod County. Christmas Book Sale: Free Book Cart Outside: Very popular with the community and the Friends are always busy restocking it. 5. Book Memorial for Abby Dahlquist (board member, volunteer, Friends of the Library): Board members agreed to contribute money towards a book which will be donated to the Library in her memory. 6. PioneerLand Library Services Report: Jared summarized the last meeting as being concerned with holiday scheduling, general talk about the effects of COVID, and new personnel hirings. Page 2 7. Library Buzz: Board members reported on favorite book from 2020 Mary: Suggested Katy check on Mary Hodson's newest children's book Carolyn: Inspector Banks mysteries by Peter Robinson Kay: Braving the Wilderness (NF)_by Brene Brown (current) and Circle of Love Over Death (NF) by Matilde Mellibovsky (favorite) Dianne: Time for Mercy (F) by Grisham (current) and Incarnation by Adam Hamilton (favorite) Jared: Behave (NF) by Robert M. Sapolsky Julie: Born A Crime (NF) by Trevor Noah (favorite) and currently, reading cozy mysteries. Margaret: Just Mercy (NF) by Bryan Stevenson Katy: American Dirt (F) by Jeanine Cummins September -November Donations and Grants: American Legion Auxiliary (book memorials) $80 Garden Club (book donation) $100 Hutchinson Lioness Club (large print books) $200 Sammie Grant (teen SRP prize books) $150 Total: $530 Next Meeting: January 25, 2021, 4:30 pm, via ZOOM Minutes submitted by Kay Hultgren, secretary MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, December 16, 2020 Call to order — 3:00 p.m. President Don Martinez called the meeting to order. Members present: President Don Martinez, Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner Monty Morrow; Commissioner Anthony Hanson; GM Jeremy Carter; Attorney Marc Sebora; Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Morrow, second by Commissioner Wendorff to approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Mr. Martig presented the Financial Statements. Both divisions have stayed fairly steady all year. HUC has not seen a large increase in Accounts Receivable like other utilities have seen. There was not a Power Cost Adjustment for November leaving the total PCA YTD at $500K. GM Carter reviewed operating expenses for the year. Motion by Commissioner Hanson, second by Commissioner Cheney to approve the financial statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator — Matthew Jaunich — Absent b. Divisions i. Dan Lang, Engineering Services Manager — Absent ii. Dave Hunstad, Electric Transmission/Distribution Manager — Absent iii. Randy Blake, Production Manager — Absent iv. John Webster, Natural Gas Division Director — Absent v. Jared Martig, Financial Manager- 1. The front doors are closing for 30 minutes during lunch while the area is operating at half-staff. c. Human Resources - Brenda Ewing — Absent d. Legal — Marc Sebora — i. Nothing at this time e. General Manager — Jeremy Carter i. Downtown Main Street lights are not working properly. MN Dot has been notified. ii. Working on Year -End tasks iii. Working on Preliminary Press Release for Carbon -Fee Community in 2021. Please provide additions or changes by end of next week. iv. Working through General Contract with Brownton on Electric & Water Meter Reading Agreement. v. Solar bids are in and have been reviewed. Would like to set up a Special meeting in January for the Commission to review the information received. vi. Pad excavating at Plant 2 has started. Waiting on soil test results. vii. Legislative items are being sent out. 6. Policies a. Review Policies i. None at this time No changes recommended at this time. b. Approve Changes i. None at this time 7. Unfinished Business None 8. New Business a. Approve Plant 2 Transfer Move GM Carter presented Approval of Plant 2 Transfer Move. After the fire last year at Plant 2, HUC installed a temporary transformer. HUC is now ready to prepare the site for the new transformer that is scheduled for delivery in early 2021. The temporary transformer was moved back into the storage area while the crane and moving equipment were on site. Motion by Commissioner Morrow, second by Commissioner Wendorff to Approve Plant 2 Transfer Move. Motion carried unanimously. b. Approve Customer Service Credit Card Vendor Change to Invoice Cloud Mr. Martig presented Approval of Customer Service Credit Card Vendor Change to Invoice Cloud. Mr. Martig provided background of the customer service credit card processing company of Point & Pay which has been used since switching to BS&A in 2017. At the time of BS&A implementation, Point & Pay was the only option for live data into the software but since that time Invoice Cloud has added that capability. Customer Service has received many complaints about the ease K of Point & Pay leading HUC to the decision of switching over to Invoice Cloud. Other complaints received are the frequent downtime that occurs along with failed attempts from Point & Pay on customers utilizing the re -occurring credit card payment option. Mr. Martig added that the City of Hutchinson has been using Invoice for Cloud for 2 years. Now that HUC's contract is expiring, Staff would like to move forward with Invoice Cloud. Invoice Cloud has a very customer friendly interface. Invoice Cloud allows customers to use Apple Pay, Google Pay and pay by text. Invoice Cloud has a proven track record of saving staff time by increasing both paperless bills and automated payments. Mr. Martig stated that the drawback to Invoice Cloud is cost. The cost would increase by an additional $10,000 based on the current customer usage of the system. Overall, Staff believes the increased cost is worth if for less hassle on both customers and staff. After discussion, a motion by Commissioner Cheney, second by Commissioner Hanson to Approve Customer Service Credit Card Vendor Change to Invoice Cloud. Motion carried unanimously. c. Approve Moving 2020 Pay Grid GM Carter presented the Approval of Moving 2020 Pay Grid. GM Carter recapped discussions that were held in previous months with the Commission. GM Carter stated that HUC annually considers a market adjustment to the current pay grid based on market statistics. GM Carter reviewed the statistical findings. Based on the findings, the recommendation would be for the non -union pay grid for 2021 to incorporate a 2% grid shift. Motion by Commissioner Hanson, second by Commissioner Morrow to Approve Moving 2020 Pay Grid. Motion carried unanimously. d. Approve 2021 Budgets & CIP GM Carter presented for approval the 2021 Budgets & CIP. At the November 25, 2020 Commission meeting a high-level overview of the 2021 budgets were reviewed and major changes 2020 to 2021 were discussed in detail. Since that time, some additions and reductions have been made on the expense side of the 2021 operating budgets and are reflected in the final budgets. These changes include machinery/boiler insurance(increase of $138,152), Bright Energy Choices Program(increase of $78,000), furniture upgrades(increase of $6,400) and Distribution Study(decrease of $5,000). Discussions were held on the machinery/boiler insurance increase. Staff did anticipate an increase but not by that dollar amount. GM Carter stated that there were no changes on the 5-Year CIP. After discussion, a motion by Commissioner Wendorff, second by Commissioner M Cheney to Approve 2021 Electric and Natural Gas Division Operating Budgets & 5 Year CIP. Motion carried unanimously. Commissioner Hanson noted that the 2021 Budgets and CIP were very well thought out and presented along with being consistent with the expectations of the Commission. The Commissioners agreed. e. Conduct the Performance Review of Hutchinson Utilities Commission General Manager Pursuant to Minnesota Statute 13D.05 Subd. 3(a) President Martinez introduced the agenda item, the General Manager's annual performance review. President Martinez advised GM Carter that he has the option to have the performance review conducted as either an open session or a closed session of the Utility Commission. GM Carter indicated his decision to have the review as part of a closed session. President Martinez entertained a motion to go into closed session to conduct the twelve-month (annual) performance review as permitted under Minnesota Statute 13D.05, Subdivision 3(a). Motion by Commissioner Morrow, second by Commissioner Cheney to go into closed session to conduct the General Manager's performance review. The motion passed unanimously. The Commission then proceeded into a closed session at 3:47 p.m. 4 Hutchinson Utilities Commission Summary of Closed Meeting Proceedings General Manager Performance Appraisal Wednesday, December 3.6, 2020 On December 16, 2020, the Hutchinson Utilities Commission conducted a closed meeting for the annual performance appraisal for General Manager, Jeremy Carter. Individuals present included General Manager Jeremy Carter, Commission Members Don Martinez, Monty Morrow, Anthony Hanson, Bob Wendorff, and Matt Cheney, City Attorney Marc Sebora, and City of Hutchinson Human Resources Director Brenda Ewing. Mr. Carter exercised his right to close the proceedings to the public as permitted under Minnesota Statute 13D.05, Subdivision 3(a). Motion by Morrow, second by Cheney to go into closed session to conduct the General Manager's performance review. The motion passed unanimously. The Commission then proceeded into a closed session at 3:47 p.m. The Commission reviewed Mr. Carter's performance for the current calendar year. The review is required per the terms of the employment contract in place between the Hutchinson Utilities Commission and General Manager Carter. Mr. Carter's performance was evaluated in the following areas: Organizational Management, Fiscal/Business Management, Program Development, Relationship & Communication with the Commission, Long -Range Planning, and Relationships with Public & Outside Organizations. The consensus of the Commission is that Mr. Carter's cumulative performance for the review period was found to be 4.10 on the rating scale of 0 — 5, and, per the Hutchinson Utilities Commission, is outstanding on the ratings scale. The employment contract between Hutchinson Utilities and Mr. Carter indicates that salary increases for the General Manager are subject to the provisions of the Compensation Plan section of the Hutchinson Utilities Commission Exempt Employee Handbook. Motion by Cheney, second by Hanson to close the closed session. The motion passed unanimously. The Commission moved back into open session at 4:45 p.m. Motion by Cheney, second by Hanson to increase General Manager Jeremy Carter's annual salary to the salary cap of $180,927.00. Cheney amended the motion. Motion to establish the aggregate review score of 4.10 and to increase the general manager's annual salary to $180,927.00, the governor's salary cap figure. Hanson seconded the amended motion. The motion carried unanimously. Motion to adjourn by Morrow, second by Wendorff. The motion carried unanimously, and the meeting adjourned at 4:48 p.m. 5 ATTEST: Don Martinez, President c. HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. i December 2020 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 2/9/2021 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached are the preliminary 2020 financial reports for the General fund and Enterprise funds. While the financial activity is mostly complete, there may be some revenues and expenditures yet to be booked as we progress through our audit process. Ending the year with a $458,000 surplus in the general fund is incredible when considering that we projected a $200K deficit in the early stages of the pandemic. That deficit assumed recreational programs and activities to be shut down for all of 2020. Reopening those activities during the year helped our financial position, and department directors did a fantastic job of reducing expenditures to help offset the loss in revenues. Receiving the CARES Act monies had a significant impact as well. I will submit for the March 9 council meeting another set of preliminary financial reports that will provide a much more complete picture of the 2020 operations. I will also submit my annual narrative of each fund's operations at that time. 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