12-15-2020 HRAM HRA
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Regular Board Meeting
Teleconference Call (GoToMeeting)
Tuesday, December 15, 2020, 7:00 AM
Minutes
1, CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order via
telephone. Members Present: Gary Forcier, Steve Jensen via telephone and Kim Merwin via
telephone. Staff Present: Jean Ward and Judy Flemming.
a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions
and/or corrections. Gary Forcier moved to approve the agenda as presented. Kim Merwin
seconded. Roll Call: Kotlarz—Aye; Forcier—Aye&Merwin—Aye. The motion carried
unanimously.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON
NOVEMBER 17, 2020
Gary Forcier moved to approve the Minutes of the regular board meeting as written, and Kim
Merwin seconded. Roll Call: Kotlarz—Aye; Forcier—Aye&Merwin—Aye. The motion
carried unanimously.
3. FINANCIAL REPORTS
Steve Jensen moved to approve:
a. City Center General Fund payments of$5,839.20 for checks 9153 to 9155.
b. Park Towers operating account payments of$82,142.47 for checks 15138 to 15183 and
the Park Towers Security Account payment of$342.33 for check 1589.
c. October 31, 2020 Park Towers financial statements.
Kim Merwin seconded. Roll Call: Kotlarz—Aye; Forcier—abstained; Jensen—Aye&
Merwin—Aye. The motion carried.
4. PARK TOWERS UPDATE
a. Occupancy Report—Year end 98%occupancy
b. Park Towers December Newsletter—FYI
c. Steve Jensen moved to approve Resolution#2020-9 to Void Checks. Kim Merwin
seconded. Roll Call: Kotlarz—Aye; Forcier—Aye; Jensen—Aye&Merwin—Aye. The
motion carried unanimously.
d. Steve Jensen moved to approve Resolution#2020-10 to Write off Bad
Debt/Uncollectable Accounts. Kim Merwin seconded. Roll Call: Kotlarz—Aye; Forcier—
Aye; Jensen—Aye&Merwin—Aye. The motion carried unanimously.
e. Steve Jensen moved to approve Resolution#2020-11 to Approve Removal of Items from
Depreciation Report. Kim Merwin seconded. Roll Call: Kotlarz—Aye; Forcier—Aye;
Jensen—Aye &Merwin—Aye. The motion carried unanimously.
£ Steve Jensen moved to approve Model Lease and Attachments for RAD conversion. Kim
Merwin seconded. Roll Call: Kotlarz—Aye; Forcier—Aye; Jensen—Aye &Merwin—
Aye. The motion carried unanimously.
December 15,2020 Minutes Pagel of 2
g. Steve Jensen moved to approve Park Towers Resident Handbook Final 12.7.2020
effective January 1, 2021. Kim Merwin seconded. Roll Call: Kotlarz—Aye; Forcier—
Aye; Jensen—Aye &Merwin—Aye. The motion carried unanimously.
h. Steve Jensen moved to approve Resident Selection Plan revised July 2020 effective
January 1, 2021. Kim Merwin seconded. Roll Call: Kotlarz—Aye; Forcier—Aye; Jensen
—Aye&Merwin—Aye. The motion carried unanimously.
i. Management Update
• Welcome to Amber Cross who started November 30, 2020 and is our new Housing
Specialist at Park Towers.
5. RAD UPDATE
Jean Ward reviewed with the Board:
a. Milestones achieved:
• Signing date for documents estimated by HUD December 10, 2020 for RAD
conversion effective January 1, 2021; HUD plans to overnight RAD documents for our
signing at McLeod County Title and Abstract.
• Annual PBRA Tenant Recerts and Leases signed and will be effective January 1, 2021
b. Additional tasks before January 1, 2021:
• Review and update changes to Tenant ledger in RealPage.
• Train staff to enter applicants, new move-ins and rents into RealPage software.
• Submit public housing 50058 end of participation effective 12/31/2020 in PIC
• Revise 50059 forms and sign new Tenant 50059s to incorporate 2021 OCAF
adjustment. Example a 1 BR contract rent is increasing from $584 to $598 effective
1/1/2021.
c. Have all Residents sign PBRA approved Resident Handbook.
6. CONSIDERATION OF SUBORDINATION REQUEST FOR 910 GOLF COURSE RD NW
Steve Jensen moved to approve the subordination request for 910 Golf Course Road NW
Kim Merwin seconded. Roll Call: Kotlarz—Aye; Forcier—Aye; Jensen—Aye&Merwin—
Aye. The motion carried unanimously.
7. SET PERFORMANCE REVIEW FOR DIRECTOR JANUARY 19, 2021
The Board agreed to set the performance review for the Director at the end of next months
Board Meeting.
8. COMMUNICATIONS-Director vacation December 22-31". Judy Flemming will be in
charge during my absence.
9. ADJOURNMENT
Steve Jensen moved to adjourn and Kim Merwin seconded. There being no other business,
Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Jean W e-ud, HRA Executive Director
Gary Fortier, Secretary/Treasurer
December 15,2020 Minutes Page 2 of 2