cp12-22-20HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, DECEMBER 22, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Oak Heights Covenant Church
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15259 — Resolution Accepting $25.00 Donation from Thomas Kennedy for Law
Enforcement Memorial Park
(b) Proclamation — One Book, One Community
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor—stateyour name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of December 8, 2020
(b) Truth in Taxation Hearing Minutes of December 3, 2020
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Entering Into Purchase Agreement With McLeod Treatment
Programs, Inc. for Purchase of 135 Franklin Street NW
(b) Consideration for Approval of Resolution No. 15254 — Resolution to Dispose of Surplus
Property (Information Technology Items)
(c) Consideration for Approval of Resolution No. 15260 - Resolution to Sell at Auction Surplus
Property (Public Works Equipment)
(d) Consideration for Approval of Resolution No. 15257 — Resolution Adopting Findings of Fact
and Reasons for Approval of a Conditional Use Permit for Shoreline Work in an Easement Area
CITY COUNCIL AGENDA December 22, 2020
Located at 1830 West Shore Drive SW (With Favorable Planning Commission
Recommendation)
(e) Consideration for Approval of Resolution No. 15258 — Resolution Adopting Findings of Fact
and Reasons for Approval of a Conditional Use Permit for Outdoor Storage in an I/C Zoning
District Located at 845 Hwy 7 West (With Favorable Planning Commission Recommendation)
(f) Consideration for Approval of 2021 License Renewals
(g) Appointment of Justin Beck to Public Arts Commission to August 2023
(h) Consideration for Approval of Resolution No. 15262 — Resolution Calling for a Public Hearing on
the Proposed One -Year Extension for UPONOR, Inc. to Meet Business Subsidy Goals
(i) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M.
8. REVIEW OF REVISIONS TO HUTCHINSON CITY CHARTER AS PROPOSED BY
HUTCHINSON CHARTER COMMISSION
COMMUNICATIONS REQUESTS AND PETITIONS
(The purpose o this portion oj the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
9. DISCUSSION ON GENERAL FUND BALANCE POLICY
UNFINISHED BUSINESS
NEW BUSINESS
10. APPROVE/DENY RESOLUTION NO. 15256 — RESOLUTION ADOPTING 2021
SEASONAL/TEMPORARY COMPENSATION PLAN
11. APPROVE/DENY RESOLUTION NO. 15261 — RESOLUTION ADOPTING 2021
COMPENSATION PLAN AND POSITION CLASSIFICATION TABLE AND PAY GRID
12. APPROVE/DENY RESOLUTION NO. 15243 - RESOLUTION ADOPTING 2021 FEE
SCHEDULE
13. APPROVE/DENY RESOLUTION NO. 15250 — RESOLUTION ADOPTING 2021 GENERAL
FUND BUDGET
14. APPROVE/DENY RESOLUTION NO. 15251 — RESOLUTION ADOPTING THE 2021
GENERAL FUND AND DEBT SERVICE FINAL TAX LEVIES
15. APPROVE/DENY 2021 ENTERPRISE FUND BUDGETS
Resolution No.
15244
— Resolution Approving 2021 Liquor Fund Budget
�a)
b) Resolution No.
15245
— Resolution Approving 2021 Water Fund Budget
Resolution No.
15246
— Resolution Approving 2021 Wastewater Fund Budget
�c)
d) Resolution No.
15247
— Resolution Approving 2021 Stormwater Fund Budget
Resolution No.
15248
— Resolution Approving 2021 Refuse Fund Budget
�e)
f) Resolution No.
15249
— Resolution Approving 2021 Compost Fund Budget
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CITY COUNCIL AGENDA December 22, 2020
16. APPROVE/DENY RESOLUTION NO. 15252 — RESOLUTION ADOPTING 2021 HRA FINAL
TAX LEVY
17. APPROVE/DENY RESOLUTION NO. 15253 — RESOLUTION ADOPTING 2020 EDA FINAL
TAX LEVY
18. APPROVE/DENY FIVE YEAR CAPITAL IMPROVEMENT PLAN
19. APPROVE/DENY SETTING DATE FOR CITY ADMINISTRATOR ANNUAL PERFORMANCE
REVIEW
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
20. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Planning Commission Minutes from October 20, 2020
b) Hutchinson Utilities Commission Minutes from October 28, 2020
�c) Hutchinson Housing & Redevelopment Authority Board Minutes from November 17, 2020
d) City of Hutchinson Financial Report and Investment Report for November 2020
MISCELLANEOUS
21. STAFF UPDATES
22. COUNCIL/MAYOR UPDATE
ADJOURNMENT
CITY OF HUTCHINSON
RESOLUTION NO. 15259
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17-1 and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
Thomas Kennedy $25.00 12/9/2020
WHEREAS, such donation has been contributed to the Hutchinson Police Department
towards the Law Enforcement Memorial Park fund.
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donations described above are hereby accepted by the City of Hutchinson.
Adopted by the City Council this 22nd day of December 2020.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
C
PROCLAMATION
Whereas: The City of Hutchinson believes connecting citizens as individuals in
a common purpose is a powerful means of building a stronger
community,
Whereas: The City of Hutchinson believes strong communities create a stable
and supportive society,
Whereas: The City of Hutchinson believes citizens of all ages who feel a sense
of belonging tend to lead happier and healthier lives,
Whereas: The City of Hutchinson recognizes that the "One Book, One
Community" choice of William Kent Krueger's This Tender Land
expands a sense of community through a wide-ranging discussion.
Now, Therefore,
I, Gary Forcier, Mayor of Hutchinson, Minnesota, do hereby proclaim the month of
January 2021 as
"One Book, One Community" Month
IN WITNESS WHEREOF, I have hereunto set my hand this 22' day of December, 2020
Gary T. Forcier, Mayor
City of Hutchinson, Minnesota
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, DECEMBER 8, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski,
Dave Sebesta and Mary Christensen. Members were present via electronic means. Others present in the
Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner,
City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that Resolution No. 15255 — Resolution Accepting Donation
from Hutchinson Lions Club needs to be added to the agenda as Item 4(a).
Motion by Christensen, second by Czmowski, to approve agenda with the additional item noted.
Roll call vote was taken: Christensen — aye; Cook — aye; Czmowski — aye; Sebesta — aye; Forcier —
aye. Motion carried unanimously.
2. INVOCATION — Hope Family Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15255 — Resolution Accepting Donation from Hutchinson Lions Club in the
amount of $1620.00. This donation is going towards improvements of the new Lions Park West
playground.
Council Member Cook thanked both the Lions for this donation and the Clays for their donations to
Law Enforcement Memorial Park.
Jan Sebesta, Hutchinson Lions Club, presented before the Council. Ms. Sebesta, along with two
other Lions members, presented a check in the amount of $1620.00 which is the first of five equal
payments towards the new Lions Park West playground.
Lion Deane Dietel thanked the Council for continuing with the invocation.
Motion by Czmowski, second by Christensen, with Sebesta abstaining, to approve Resolution No.
15255. Roll call vote was taken: Christensen — aye; Cook — aye; Czmowski — aye; Forcier — aye.
Motion carried unanimously.
Police Chief Tom Gifferson presented the newest police officer to join the force, Niki Cappelen.
Ms. Cappelen introduced herself and noted that she was from Spicer, MN.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
CITY COUNCIL MINUTES December 8, 2020
6. APPROVAL OF MINUTES
(a) Regular Meeting of November 24, 2020
(b) Budget Workshop Minutes of November 24, 2020
Motion by Czmowski, second by Sebesta, to approve the minutes as presented. Roll call vote was
taken: Christensen — aye; Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion
carried unanimously.
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 15239 - Transferring Funds to the 2020
Construction Fund, General Fund and Capital Projects Fund
(b) Consideration for Approval of Resolution No. 15240 - Expressing Support for State Assistance
to Local Businesses Impacted by COVID-19 Shutdowns
(c) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Cook, to approve consent agenda. Roll call vote was taken:
Christensen — aye; Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M.
PUBLIC HEARING ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE
DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND THE PROPOSED
MODIFICATION OF TAX INCREMENT FINANCING DISTRICT 4-16
(a) Approve/Deny Resolution No. 15241 — Resolution Adopting a Modification to the
Development Program for Development District No. 4; and Modifying Tax Increment
Financing District No. 4-16 Therein and Adopting a Modified Tax Increment Financing Plan
Therefor
(b) Approve/Deny Resolution No. 15242 — Resolution Authorizing an Interfund Loan for Advance
of Certain Costs in Connection with Tax Increment Financing District No. 4-16
Miles Seppelt, EDA Director, presented before the Council. Mr. Se pelt explained that the
Hutchinson EDA is requesting authorization to expand the existing boundaries of TIF District
No. 4-16 to include an adjoining blighted property (area of the Old Medical Clinic located on the
north end of Franklin Street). The EDA intends to acquire the blighted property located at 135
Franklin Street NW, clear the lot and prepare the site for future redevelopment. By expanding
the existing Redevelopment TIF District to include this property, the EDA will be able to
reimburse itself for the costs of acquisition, demolition and clean-up of the site. A developer is
interested in this site for potential townhome development.
Council Member Cook noted that the Appendices have City Hall's address and clarified that that
should be changed to the site address.
Carol Johnson, 550 Lakewood Drive SW, presented before the Council. Ms. Johnson
commented that it was noted that the site is being considered for townhome development. Ms.
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CITY COUNCIL MINUTES December 8, 2020
Johnson commented that she feels the City needs to review property that abuts the river and
perhaps put businesses along it like restaurants that overlook the river.
Mr. Seppelt explained that the EDA had put together a Request for Proposals several years ago
to acquire interest in any developers that might be interested in this site and this is the first
proposal that has been received.
Council Member Cook noted that the 2013 Downtown Plan identified these parcels for future
redevelopment.
Motion by Czmowski, second by Sebesta, to close public hearing. Roll call vote was taken:
Christensen — aye; Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
Motion by Czmowski, second by Sebesta, to approve Resolution Nos. 15241 and 15242. Roll call
vote was taken: Christensen — aye; Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye.
Motion carried unanimously.
Council Member Cook asked Mr_ Seppelt for an update on the Rite -Way project_ Mr_ Seppelt
reported that the company will be moving into the new building over the next few weeks and hopes
to begin production shortly thereafter.
purpose oftofth is portion o t e agenda is to provi e the ounci with information necessary to craft wise policy.
rdes items like monthly or annual reports and communications from other entities.)
9. UPDATE ON NEW DESIGN OF POLICE STATION AND ESTIMATED PROJECT TIMELINE
Matt Jaunich introduced John McNamara and his staff of Wold Architects who provided an update
on the design/layout of the new police station as well as the estimated project timeline. Mr.
McNamara provided an updated building diagram and layout of the new facility and noted that the
front of the building will face Veterans' Memorial Park to the north. This diagram does include the
possibility of including the Department of Motor Vehicles office as well. Mr. McNamara explained
the updated schedule for the project which includes construction beginning in June 2021 and being
completed in the Spring of 2022.
Council Member Cook commented that he liked the idea of the DMV offices being included in the
facility. Council Member Cook also questioned the angle parking in front of the police lobby
entrance and suggested it should be perpendicular parking since vehicles may be pulling into the lot
from the east. Council Member Cook also commented about the open space to the east of the
facility and asked if it would be asphalt or some other material. McNamara noted that the area
would most likely be filled in with landscaping, monumentation and sidewalk. Council Member
Cook also asked if public works was okay with the exit/entrance onto Adams Street. McNamara
noted that that is still being discussed with City staff for permission of the access point.
Sandy Tracy, member of the public, commented that she really liked the idea of including the DMV
office into the facility. Ms. Tracy asked if the facility might consider a social services intake area.
Ms. Tracy also commented that many calls include individuals who need mental health services and
asked how those services might be more accessible. Ms. Tracy asked if other entities have been
consulted on safety/service needs that could potentially be included.
10. UPDATE ON THE CITY'S CARES ACT FUNDS
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that last July the
City received $1,074,352 of CARES Act monies from the State which on inated from the federal
government. The intent of the monies was to help cities and counties fund costs brought about by
the COVID-19 pandemic. The monies were restricted by the US Treasury to limited qualifying
expenditures and had to be spent by November 15, 2020. Any unspent monies were to be remitted
to the county for the county's potential use. The City spent all of its funds and did not need to remit
any remaining balance to McLeod County. $750,000 of these funds were committed to a small
CITY COUNCIL MINUTES December 8, 2020
business assistance program which $696,921 was spent. The remainder of those funds was
redirected to police officer wages and benefits. Another major use of the funds was for employee
leaves of absence paid during the State's shelter in place order and for leave resulting from an
employee or employee's family members having to stay home due to contraction or exposure to
COVID-19. Funds were also spent on cleaning supplies, cleaning of city facilities and personal
protection equipment. HVAC improvements were completed which will provide cleaner and safer
indoor air for employees and the public. In addition, technology was purchased to assist with virtual
meetings and telework capabilities.
Council Member Cook asked for clarification on the $50,000 that was redirected to the police
department from the committed funds to business assistance. The Council had provided direction
that if the full $750,000 was not used that any remaining funds should go to business that perhaps
did not receive the full funds they requested. Miles Seppelt spoke about the point system that was
used which was clearly based on data and were based on qualifying expenditures. The point system
did not lend itself to applying more funds to a business.
11. REVIEW OF TRUTH IN TAXATION HEARING
Matt Jaunich provided an overview of the truth in taxation hearing that was held last week. The
current proposed tax levy is expected to increase 2.1% with a total impact of 2.3% with the EDA and
HRA levies. Mr. Jaunich provided an overview on the proposed general fund revenues and also
spoke about the projected debt tax levy. Mr. Jaunich noted that the final budgets and levies will be
approved at the December 22, 2020, Council meeting.
Council Member Cook spoke about setting money aside for large fleet purchases. He suggested
adding money to the levy to get it started. He suggested adding $18,300 to this year's budget which
would increase the levy to 2.5%. He suggested the Council adding $10,000 on top of that each year
and over five years $190,000 would accumulate to aid in large fleet purchases. Mr. Jaunich noted
that if the levy would increase, the funds would obviously be directed to large fleet.
Council Member Czmowski noted he would be agreeable to Council Member Cook's proposal if
staff is acceptable with it since large fleet does need to be funded. Mr. Jaunich noted that he would
be agreeable if he knew better of what happens with the new police facility and final costs. Mr. Reid
commented that this could be part of a fund balance discussion as well.
Mr. Jaunich noted that two options can be offered at the next Council meeting for tax levy amounts
and also provide more information on fleet.
Council Member Cook asked Andy Reid for his projections on this year's budget. Mr. Reid noted
that entries are still being made from November and once those are complete he will have a better
idea if there will be a surplus. A potential surplus is attributed to CARES Act funds, no/little snow
removal operations, low utility costs, etc.
UNFINISHED BUSINESS
NEW BUSINESS
12. APPROVE/DENY ISSUING TAXI SERVICE LICENSE TO ERICKSON ACRES CARRIAGE
COMPANY LLC
Matt Jaunich, City Administrator, explained that a unique request has come into administration to
provide horse drawn carriage rides near the sanctuary for the month of December.
Motion by Czmowski, second by Christensen, to approve issuing taxi service license to Erickson Acres
Carriage Company LLC. Roll call vote was taken: Christensen — aye; Cook — aye; Czmowski — aye;
Sebesta — aye; Forcier — aye. Motion carried unanimously.
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CITY COUNCIL MINUTES December 8, 2020
13. APPROVE/DENY LETTER OF AGREEMENT WITH ARTSPACE TO CONDUCT THE NEXT
PHASE OF ANALYSIS ON THE STATE THEATRE
Matt Jaunich explained that the City is being asked to consider moving forward with the second phase of
analysis on the State Theatre. Artspace is proposing to conduct a more defined and refined Sustainable
Facilities Analysis. Mr. Jaunich noted that a workshop was held prior to the Council meeting with
Arts ace who conducted an analysis on the future use of the State Theatre. Mr. Jaunich clarified that the
workshop was not about the City of Hutchinson purchasing the State Theatre. In fact, the analysis
concluded that the State Theatre could be publicly owned, privately owned or a combination of both.
Council Member Cook explained that in 2013 the City and the EDA updated the City's Downtown Plan.
As part of that a market study was completed and identified that the downtown mainly catered to local
residents and the greatest opportunity for growth was to attract people from outside of the community,
such as the west metro and Carver County. Items identified in the Plan were to utilize parks, trails, arts
and history of the City and add to the attributes that the City already had. The Strategic Plan in 2018
identified that the City wanted to be known as a destination for parks, recreation, arts and leisure. About
a year ago, the City was approached by the current owners of the State Theatre to see if the City might
be interested in purchasing it as part of the two plans. This idea led to an analysis being completed on
the future of the State Theatre. This agreement would be for phase two of the analysis to dive a little
deeper and meet with stakeholders and those who have experience in working in the arts and
entertainment.
Council Member Czmowski noted that he feels the projected numbers in the first analysis for revenues
for the cafe are projected a bit too high and that the live music might not bring as much of a draw as
projected, especially for a cost. He felt that the projected numbers are too high for Hutchinson. He
suggested that a group fund raise for the next phase of this analysis. He also expressed that he has no
appetite for the City to purchase the facility.
Council Member Sebesta noted that he agrees with Council Member Czmowski and he too felt that the
numbers were inflated and were perhaps "fluffy". He also suggested that perhaps a coalition or group
could continue carrying this analysis and project forward.
Mayor Forcier noted he is fond of the State Theatre and what it brings to the community however he
does not feel the City should be continuing with funding the analysis of the project.
Council Member Cook noted that numbers included in the analysis were real and not "fluff' (such as
concessions). He also noted that the City spent almost $500,000 on the Depot protect to help revitalize
downtown. He noted that at this time the City is just being asked to further an analysis on the prospects
of the State Theatre and looking toward the future.
Council Member Czmowski expressed that he feels a private developer should take the State Theatre
project on.
Council Member Christensen noted that although her heart is with the State Theatre, she does not feel
that the City should be spending money on this project at this time. She feels many businesses may be
hurting more than they already are.
Motion by Sebesta, second by Forcier, to deny letter of agreement with Artspace to conduct the next
phase of analysis of the State Theatre. Roll call vote was taken: Christensen — aye; Cook — nay;
Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried 4 to 1.
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
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CITY COUNCIL MINUTES December 8, 2020
MISCELLANEOUS
15. STAFF UPDATES
Kent Exner — Mr. Exner recognized MnDOT District 8 for receiving grant projects (one for a
roundabout in Glencoe at Morningside Drive and a roundabout at Hwy 212/Hwy 15 by Brownton). Mr.
Exner also spoke about some upcoming intersection projects on Hwy 7 in the coming years.
16. COUNCIL/MAYOR UPDATE
Dave Sebesta — Council Member Sebesta noted that he sits on the Mid MN Development
Commission and stated that they are looking for a Regional Transportation Coordinator. He
encouraged those with experience to apply.
Steve Cook — Council Member Cook spoke about interpretive signage at the Depot for historic
purposes. He noted that he spoke with Dolf Moon and Terry Davis about adding signage on the
southeast end of the Depot providing historical information. He suggested there being grants
available for this project. He asked for the Council's blessing on this. Mr. Jaunich noted that a
plan can be developed and presented to the Council for approval. Council Member Cook also
acknowledged Sandy Tracy's comments on the police facility — such as the social service intake
area - and noted that that was discussed several years ago with the county. Mr. Jaunich clarified
that the ideas Ms. Tracy presented are not services provided by the City, not that that doesn't mean
if the agencies that provide those services need a space that perhaps there can be a location in the
new police facility for use.
Mary Christensen — Council Member Christensen noted that former Library Board Member and
volunteer, Abby Dahlquist, passed away last week. Council Member Christensen also thanked the
Parks Department on all of the holiday lights put up throughout the city.
ADJOURNMENT
Motion by Czmowski, second by Sebesta, to adjourn at 7:30 p.m. Roll call vote was taken:
Christensen — aye; Cook — aye; Czmowski — aye; Sebesta — aye; Forcier — aye. Motion carried
unanimously.
MINUTES
CITY COUNCIL
TRUTH IN TAXATION HEARING
DECEMBER 3, 2020
1. CALL TO ORDER — 6:00 P.M.
Members Present: Mayor Gary Forcier, Steve Cook, Mary Christensen, Chad
Czmowski and Dave Sebesta
Others present: Andy Reid, Finance Director and Matt Jaunich, City Administrator
2. TRUTH IN TAXATION HEARING
Mayor Forcier opened the hearing at 6:00 p.m.
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich
explained the budget process the City has used to date. Four work sessions have been
held over the past seven months. The Council adopted the preliminary budget and tax
levy in September and recently truth in taxation notices were mailed to all City
property owners. Mr. Jaunich explained the purpose for tonight's hearing is to
enhance public participation in the property tax system by allowing a public forum to
discuss the budget, discuss the proposed tax levy, explain the increases and hear
public comments and questions on the budget and tax levy. If the hearing needs to be
continued it will be continued at the next Council meeting on December 8, 2020, and
the final budget and tax levy is expected to be adopted by the Council on December
22, 2020. Mr. Jaunich noted that at tonight's hearing the Council discusses the City's
share of citizens' total 2021 proposed tax bill, not property valuations. Mr. Jaunich
explained that property valuation hearings are held in April or May by McLeod
County. Mr. Jaunich briefly explained valuations and noted that the market value of a
property is determined by January 2 of the year prior to the year in which taxes on
that property are due. Therefore, market values for taxes payable in 2021 were set in
January 2020. Property values on statements recently received are based off of home
sales from October of 2018 to September of 2019. Property owners will receive new
notices of market values from the assessor in March/April of 2021. Questions on
valuations should be addressed in May/June with the County Assessor/County Board.
Mr. Jaunich explained that the preliminary tax levy set in September showed a tax
increase of 3.9% and included a balanced budget. The revised budget has reduced the
tax levy increase to 2.1% while maintaining a balanced budget. The City has adjusted
its revenue projections and eliminated roughly $134,800 in expenses since its
preliminary budget was adopted in September.
Hutchinson's 2020 average City tax rate ranked the second lowest in McLeod
County. Hutchinson is the second lowest of all outstate regional centers for the
poverty level, 3' highest of all outstate regional centers for median household
income, 7th highest of all outstate regional centers for median home value and is the
third lowest of all outstate regional centers in LGA payments. The 2021 state-wide
proposed property tax increase of cities is 4.5%. Mr. Jaunich provided data on tax
levy comparison to tax base, price of government for the City of Hutchinson and a
price of government comparison.
Mr. Jaunich noted that there are 14 reasons property taxes vary from year to year.
These include: the market value of property may change; the market value of other
properties in the taxing district may change, shifting taxes from one property to
another; the State general property tax may change; the city budget and levy may
change; the Township budget and levy may change; the County budget and levy may
change; the School District's budget and levy may change; a Special District's budget
and levy may change; special assessments may be added to a property tax bill; voters
may have approved a school, city/township, county or special district referendum,
federal and state mandates have changed; aid and revenue from the state and federal
governments may have changed; the state legislature may have charged the portion of
the tax base paid by different types of properties; other state law change may adjust
the tax base. Mr. Jaunich also reviewed Minnesota's property tax system and how it
is based off of five components, those being: local property tax levies (city, school
district, county, etc.), property tax classification rates (ranges from 0.25% to 2.0% -
set by the state) property value (based off of property sales and is set by the county
assessor), tax credits (only certain properties get this) and state general tax (set by the
state and assigned to mainly commercial/industrial properties). Hutchinson's
property tax rate is set by takm� the city's tax levy and dividing it by its total tax
capacity. Tax capacity is determined by multiplying a property's market value by its
classification rate. Mr. Jaunich then explained how the City's portion of a proposed
tax bill is determined. Mr. Jaunich also explained the homestead exclusion and
market value history. Mr. Jaunich reviewed the entities that share a Hutchinson tax
bill those being the County, the School (operating), the School (debt), the City, the
EDA, the HRA and Region 6E.
Mr_ Jaunich then reviewed the City's mission statement and six core areas of focus,
which include public safet", health & recreation; transportation; economic
development; environment and good government.
Mr. Jaunich reviewed the proposed tax levies for 2021 which includes a 2.1%
increase for the City's portion and a 5.9% increase for the EDA levy and a 3.6%
increase for the HRA levy, for a total tax impact increase of 2.3%. Mr. Jaunich
reviewed the 2021 debt levy and the tax levy comparison since 2012. The proposed
2021 tax levy includes the sixth straight year of an increase in the general fund
portion of the levy since 2011. The proposed 2021 tax levy includes the fifth straight
year of a 0% increase to the debt fund portion of the levy since 2013 and it is not
expected to increase again until 2023. Compared to 2012, the City's total tax levy
has increased by 18.6%. The average annual tax levy increase since 2012 has been
1.9%. The 2021 city tax levy accounts for a per capita tax of $533, which is up from
$523 in 2020.
Mr. Jaunich provided additional information on the City's tax rate such as: 1.) The
City's growth in tax capacity (6.6%) continues to outgrow the tax levy (2.1%),
resulting in a decreasing city tax rate (the 2021 city tax rate is expected to be 2.79%
lower than the 2020 tax rate and Hutchinson's tax rate has decreased each year since
2014) and 2.) The median home value would see a $20 city tax bill increase, based on
an estimated 5.1% increase from $166,500 to $175,000 (a property possibly might not
see a city tax increase if its value does not increase at the same rate as the median
home value and a property valued at $166,500 in 2020 with the same value in 2021
would see a $35 decrease in its city tax bill). Mr. Jaunich also provided data on the
10-year tax rate trend.
Mr. Jaunich reviewed the general fund revenues and expenses. Mr. Jaunich explained
that the general fund revenues include property taxes, other taxes, licenses & permits,
intergovernmental revenue, charges for service, fines & forfeitures, miscellaneous
revenue, transfers -in and fund balance. He noted additional facts on general fund
revenues which include: revenue projections assume a somewhat return to normal
(pre-COVID); general fund revenues include a 3.0% tax levy increase of which
$30,000 is allocated to the Uponor Tax Abatement; property taxes account for
approximately 40% of the General Fund Revenues; the City is in Year 3 of 5 of
phasing out HSA funding from Self -Insurance; there is a $50,000 increase from the
Liquor Revenue Fund (and the debt has fallen off); General Fund revenues include an
increase of the transfer from the Water and Sewer Funds in the amount of $30,000
which helps out the fleet fund; the General Fund also includes the use of fund balance
in the amount of $40,000 to pay for one-time expenses in 2021; expecting most of the
other revenue sources will remain relatively flat or will decrease; and a 1 % tax levy
increase to the general fund is equivalent to $52,709. Total general fund expenses are
comprised of wages & benefits, supplies, services & charges, miscellaneous
expenses, transfers -out and capital outlay. Public safety accounts for 34.1% of
general fund, 25.7% is general government, 23.2% is culture and recreation, 15.0% is
streets and highway and 2.0% is miscellaneous. Mr. Jaunich noted the following:
expense projections assume a somewhat return to normal (pre-COVID); wages &
benefits increased 1.0% for 2021 and include performance and other annual
adjustments; wages and benefits account for 68% of general fund expenses; expenses
include $30,000 for Uponor tax abatement which is down from $45,000; higher
general liability costs; expenses include $40,000 of one-time expenditures being
funded by general fund reserves; increased funding for equipment replacement from
the water and wastewater funds; and the 2021 budgeted expenses are balanced with
revenues.
Mr. Jaunich then reviewed the enterprise funds — consisting of the liquor, compost,
refuse, water, wastewater and stormwater funds. All of these funds are cash flowing
and are healthy funds. Mr. Jaunich noted that the Liquor Hutch and Creekside
continue to do well and will contribute $660,000 to the general fund in 2021 _ There
will be no increases in garbage, water and sewer rates. All enterprise funds continue
to have healthy fund balances. There will be a slight rate increase to stormwater rates
of 3%. Transfers to the general fund from the enterprise funds will be at $810,000 in
2021. Total enterprise money is $2,677,191 when HUC money is included. Mr.
Jaunich noted that capital needs are due to the age of all of the facilities starting to
increase.
Mr. Jaunich reviewed the 2021 capital improvement plan and debt management plan.
The capital improvement plan is made up of infrastructure, enterprise funds, public
safety, public works, Park & Recreation, and general government and is
approximately $57 million. The approximate breakdown of distribution of the funds
is as follows: $18.65 million to infrastructure; $10.93 million to public safety; $17.28
million to Enterprise Funds; $5.81 million to Public Works; $3.66 million to Park &
Rec and $1.13 million to General Government. Funds for the CIP come from new
debt, enterprise funds, taxes, special assessments, aids/grant and special
funds/reserves. Major capital items included in the capital plan are: street
improvement projects, LED light retrofits, Creekside facility/equipment,
water/wastewater/stormwater improvements and equipment, new police station,
police vehicles, fire truck, Park & Recreation vehicles, East Rink roof repair/upgrade,
playground upgrades, airport runway, cemetery, street vehicles, general facility
upgrades and election equipment. The debt management plan has a target debt levy
at $2.6 million. The 2021 debt management plan includes a 0% increase for the
fourth straight year. The current plan does not expect a debt levy increase again until
2023. The plan does not include anything related to the new police station.
Mr. Jaunich reviewed that staff is recommending a 1.7% increase in general fund
revenue which means a 3.3% increase in the general tax levy and a 0.0% increase in
the debt tax levy with an overall tax levy increase of 2.1 %. The EDA tax levy is
proposed to increase 5.9% and the HRA tax levy is proposed to increase 3.6%. The
biggest factor behind the levy increase is the general wage and benefit increases
which are expected to cost an additional $93,422 in 2021. Secondary factors include
increased equipment costs and liability insurance costs and no significant increase in
other revenue sources. Mr. Jaunich noted again that a 1% levy increase is equal to
$75,589. He also noted that the budget assumes normal operations with no negative
impact from the pandemic on operations/programs or revenue collection; there are no
significant increases or cuts in staffing or changes in service; staffing costs and
capital needs are the biggest "driver" of the City's budget; fund balances continue to
remain high and the fiscal condition of the City is healthy; the State's budget
forecasts has a surplus for the current two-year budget cycle, but a deficit for the next
one; home values continue to increase and the City is continuing to see growth at all
levels (residential including multi -family, commercial and industrial); and we do not
know the lasting effects of COVID-19 on the local economy.
Mr. Jaunich noted that a couple of members of the public are attending the hearing
virtually. Mr. Jaunich noted that a member of the public, Morgan Baum, posed the
question of what will happen with the current police facilities when the new facility is
built. And what the long term plan is for the Event Center. Mr. Jaunich noted that
the plan is for the current police facilities will be sold and the Event Center will be
addressed in 2021 when the debt obligation is met.
Mayor Forcier asked what the current staffing level is. Mr. Jaunich noted that full-
time/part-time regular employee count is approximately 140. There are another 100+
employees in seasonal work.
Mr. Jaunich noted that member of the public, Sandy Tracy, posed the question on
what the structure and planning is for the new police facility. Mr. Jaunich noted that
the Council will be given a presentation on the police facility at the Council meeting
next week_ He noted that at this time demolition is scheduled for this spring with new
construction beginning next Fall.
Council Member Cook asked for clarification on the debt management and the debt
levy flattening off which Andy Reid, Finance Director, addressed. Council Member
Cook spoke about the fleet program and how underfunded it is and wondered if there
is an opportunity to add incremental increases to the fleet program. Mr. Jaunich
noted that some of the funds from water/wastewater ($30,000) is going to the fleet
program. Hel also noted that staff is working on increasing the smalfleet fund and is
almost to its funding goal. Mr. Reid feels that debt is the best solution for heavy
equipment expenses.
3. ADJOURN
Motion by Christensen, second by Czmowski, to adjourn at 7:25 p.m. Roll call vote
was taken: Cook — aye; Czmowski -aye; Sebesta — aye; Christensen — aye. Motion
carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ct=y�fl1
Request for Board Action 7AL Owl,7
Agenda Item: APPROVAL OF AND AUTHORIZATION TO SIGN PURCHASE AGREEMENT FS
Department: EDA
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: None
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In its efforts to promote the continued redevelopment of downtown Hutchinson, the Hutchinson EDA is seeking City
Council authorization to purchase the former "Franklin House Group Home" located at 135 Franklin Street NW.
The original house is 120 years old and is functionally obsolete. The property has been inspected and determined to
meet the legal definition of blight.
The EDA plans to acquire the property and clear it (by demolishing the existing house and shed) for future
redevelopment.
Funding for the purchase and demolition would come from the EDA's Downtown Revolving Loan Fund and be repaid,
plus interest, by tax increment generated by future redevelopment of the site.
The EDA Board has discussed the project and is recommending approval.
The Purchase Agreement is enclosed for your review.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Approval of Purchase Agreement and authority to sign document.
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REAL ESTATE PURCHASE AGREEMENT
This agreement entered into on December, 2020, by and between the City of
Hutchinson, Minnesota and McLeod Treatment Programs, Inc. as Seller, for the purchase
and sale of the following described property and subject to the terms, provisions, and
conditions hereinafter set forth:
BLOCK 42, LOTS 9 & 10, EXCEPTING NW 1/3, NORTH HALF OF HUTCHINSON
PREMISES
Buyer agrees to purchase and Seller agrees to sell the above described parcel of land
located in the City of Hutchinson, County of McLeod, together with all buildings and all
rights pertaining thereto, and such other rights, interest and properties as are specified
in this agreement.
Seller and Buyer, mutually agree that this instrument contains the entire agreement of
the parties, and it supersedes any and all other agreements, either oral or in writing
between the parties if any. This agreement can only be modified by subsequent
addendums in writing signed by both Buyer and Seller.
1. Purchase Price. $120,000 cash sale to be paid on the date of closing. Buyer
presents to Seller an earnest money deposit in the amount of $5,000, which shall
act as a deposit and be held by Seller.
This earnest money deposit will be applied to the purchase price if the sale is
consummated. If the Buyer defaults in their obligations to perform under this agreement,
the earnest money deposit shall be paid over and retained by the Seller as liquidated
damages.
Closing Funds
Purchase Price: $120,000
Deposit: $5,000
Net Proceeds to Seller: $115,000
(all costs to close to be split by buyer and seller as outlined below)
2. Closing. Closing shall be held at the office of Buyer's choice on or before
December 2020.
All closing documents will be prepared by closing office at the direction of Buyer.
Transfer document to be prepared based on local custom and will be subject to
review and acceptance by Seller.
3. Property Taxes. Property Taxes owed shall be prorated as of the Closing Date with
the Seller being responsible for all property taxes and assessments incurred prior
to the Closing Date and the Buyer being responsible for all property taxes and
assessments incurred on and following the Closing Date.
4. Water/Sewer/Utilities. The Seller shall be responsible for payment of any due and
past due amounts for water, sewer and utilities incurred up to the Closing Date.
5. Pre Sale Inspections. If the city/county/town requires that municipal inspections
take place or waivers be issued prior to transfer of title via deed, Buyer shall be
responsible to arrange for such and bear full responsibility for any associated
costs.
6. Title. Seller makes no warranty of title, but will convey whatever title it presently
has to the property to Buyer. Buyer shall take title subject to: (a) Zoning,
restrictions, prohibitions, and requirements imposed by governmental authority,
(b) Restrictions and matters appearing on the plat or common to the subdivision,
(c) Public utility easements of record, (d) All property taxes owed, and any other
liens or encumbrances of record. Buyer, at their option and expense, may choose
to obtain a title insurance commitment (e) Seller will convey a Quit Claim Deed for
the premises to buyer.
7. Closing Costs. All costs, including but not limited to title insurance, document
preparation fees, recording fees, wire transfer fees, transfer taxes, will be split
evenly by the Seller and Buyer.
8. Compliance Agreement. From time to time upon request, whether at or after the
closing date, each party will execute and deliver such instruments and documents
and take such other action as may be reasonably requested to carry out the
purpose and intent of this agreement.
9. Due Diligence: If Buyer requests an extension to the closing date based on a need
to continue with due diligence (property inspections, title commitment, tax
information, etc.), a request may be made of Seller. Seller will consider such
requests with information presented by Buyer. If Buyer has had ample time to
make investigations and reports to Buyer are complete, Seller may choose to deny
the request for an extension, and terminate the contract. Both Buyer and Seller
agree to close escrow in a timely manner with appropriate communication
between the parties as to reasons for closing delays, if any.
10. Possession. Buyer shall take possession of the premises on the date of closing.
11. Liquidated Damages. In the event that the Buyer breaches this Agreement and
fails to close for any reason, through no fault of the Seller, the Seller may keep the
Buyer's deposit, which will be considered liquidated damages. The Buyer and
Seller recognize and agree that it will be impossible to determine Seller's damages
in the event of Buyer's breach and that this clause and damage settlement is
therefore, reasonable. By this paragraph, Buyer and Seller authorize the escrow
agent to turn over the deposit to the Seller upon Buyer's breach and agree to hold
the escrow agent harmless.
12. Invalid Provision. The invalidity or unenforceability of a Section or Sections of this
Agreement, will not affect the validity or enforceability of the remainder of this
Agreement, or the remainder of any Section or Sections, and this Agreement will
be construed in all respects as if any invalid or unenforceable Section or Sections,
or portion thereof were omitted.
13. Assignment. This Agreement shall not be assigned/transferred to anyone else
without the written consent of the Seller.
14. Property Condition.
(A) Buyer acknowledges and agrees that Seller has not made and hereby
specifically disclaims any warranty, guaranty, or representation, oral or
written, past, present, or future, of, as to, or concerning:
(i) the nature, square footage, condition, value, or quality of the
geology, and the suitability thereof and the property for any and all
activities and uses which Buyer may elect to conduct thereon,
(ii) the manner, construction, condition, quality, the state of repair or
lack of repair of any of the property,
(iii) except for any warranties contained in the deed, the nature and
extent of any right of way, lease, possession, lien, encumbrance,
license, reservation, condition, or otherwise,
(iv) the compliance of the property or its operation with any laws,
rules, ordinances, or regulations of any government or other body,
and,
(v) the income to be derived from the property, Buyer hereby
expressly acknowledges and agrees that Buyer has thoroughly
inspected and examined the property to the extent deemed
necessary by the Buyer in order to enable Buyer to evaluate the
purchase of the property.
Buyer hereby further acknowledges and agrees that Buyer is relying solely upon
the inspection, examination, and evaluation of the property by Buyer and that
Buyer is purchasing the property on an "AS IS, WHERE IS" and "WITH ALL FAULTS"
basis and not on any information provided or to be provided by Seller and Buyer
expressly acknowledges that, in consideration of the agreements of Seller herein,
Seller makes no warranty of representation expressed or implied, or arising by
operation of law, including, but in no way limited to any warranty of condition,
habitability, merchantability, or fitness for a particular purpose except otherwise
specified herein. It is further agreed that Seller has not warranted, or does not
hereby warrant the property or any improvements located thereon now or in the
future will meet or comply with the requirements of any safety code or regulation
of the state, city, or county in which the property is located, or any other authority
or jurisdiction.
Buyer Seller
(B) If the property was built prior to 1978, the property may contain lead -based
paint or other sources of lead. Exposure to lead -based paint or other sources may
place young children at risk of developing lead poisoning. Lead poisoning in young
children may produce permanent neurological damage, including learning
disabilities, reduced intelligence quotient, behavior problems and impaired
memory. Lead poisoning also poses a particular risk to pregnant woman. Buyer
agrees that it is purchasing the property "as -is" without any representations or
warranties whatsoever as to the condition of the property. Buyer further agrees
that the Seller has no responsibility or liability for, and Buyer hereby
unconditionally releases Seller from, any and all liability, both known and
unknown, present or future, that is based upon or related to, the existence of lead
or lead -based paint on or about the property. Buyer acknowledges that it has been
informed by Seller of possible health hazards posed by exposure to lead from lead -
based paint or other sources on or about the property. Buyer further
acknowledges that Buyer has waived the opportunity to conduct a risk assessment
for the presence of lead -based paint hazards on the property.
Buyer / Seller
15. Environmental Matters. Seller makes no warranty or representation to Buyer that
Seller or any other owner, tenant, or occupant of the Property ever caused or
permitted to exist, as a result of any intentional or unintentional action or
omission, a releasing, spilling, leaking, pumping, pouring, emitting, emptying or
dumping of any toxic material or hazardous substance or waste on the Property.
16. Indemnification. Buyer agrees to indemnify and hold harmless Seller and its
agents from and against any and all losses, claims, demands, liabilities, costs,
damages and expenses (including attorney's fees and costs) that Seller may incur
arising from the Buyer's actions or failure to act on, respond to or comply with any
local, state or federal law, rule or ordinance affecting the Property including, but
not limited to, building code requirements, delinquent taxes, nuisance claims or
abatements thereof, condemnation proceedings, lien enforcement actions, and
the like. Further, Buyer acknowledges that the Property may be subject to
proceedings in law or equity to abate, correct, or otherwise comply with local,
state or federal requirements regarding the Property and that this indemnity shall
also apply in such instances.
17. Special Clauses. Buyer considers itself a knowledgeable and sophisticated investor
having had ample time to investigate the subject property, is aware of the risks of
investment and specifically acknowledges that this is not a consumer transaction
but is for investment and/or business purposes.
18. Governing Law. This Agreement and the rights of the parties shall be governed by
Minnesota law. The parties consent to the exclusive jurisdiction of any state or
federal court within McLeod County, Minnesota.
19. Contingencies. This transaction is contingent upon the review and acceptance of
the condition of title and all judgment and lien searches concerning the premises.
Accepted by Buyer:
Gary Forcier, Mayor
Matt Jaunich, City Administrator
Accepted by Seller:
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Consideration for approval of disposal of surplus property (Resolution #15254)
Agenda Item:
Department: Information Technology
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Tom Kloss
Agenda Item Type:
Presenter: Tom Kloss
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Information Technology department has surplus property no longer needed for municipal
operations.
Staff is requesting approval to recycle the outdated equipment utilizing the services from PCs for
People. All items in this round of recycling will be accepted at no charge.
BOARD ACTION REQUESTED:
Consideration to approve/reject disposal of surplus property, Resolution # 15254
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION NO. 15254
RESOLUTION TO SELL SURPLUS PROPERTY
WHEREAS, the City of Hutchinson has accumulated surplus property; and,
WHEREAS, the Hutchinson City Code provides, pursuant to Section 91.41, for public
sale of surplus property;
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON THAT:
The Hutchinson City Council hereby approves the sale of surplus items identified on
Exhibit A to PCs for People
Approved by the City Council this 22" d day of December, 2020.
ATTEST:
Gary Forcier, Mayor Matt Jaunich, City Administrator
Recycled IT Equipment
Item Emr
Description
Adding Machines
3
Casio Adding Machines
Casio DR-250TM
Adding Machines
1
Sharp Adding Machines
VX-2652B
Adding Machines
1
Texas Instruments Adding Machine
TI-5045 SV
Camera System
1
Sony Drivers License Camera System
Sony
Card Reader
1
Credit Card Reader
IDMB-334112B
510T668703
Card Reader
1
Credit Card Reader
IDMB-334112B
711T372591
Digital Camera
1
Digital Camera w/charging stand
Photosmart R927
DOCK
1
HP 2013 Ultraslim dock
D9Y32UT#ABA
5CG523ZNFQ
IPAD case & keyboard
6
Zagg folio keyboard/case
N/A
Keyboard
32
Keyboard
MEMORY
8
RAM 512MB
PC2-4200
Misc Cell Phones
3
Apple/Andriod
MONITOR
1
CRT MONITOR
5510
MONITOR
1
FLAT PANEL DELL
E176FPc
CN-OMC040-64180-65L-1QYC
MONITOR
1
FLAT PANEL HP L2045W
RD125AA
CNT730Q2JV
MONITOR
1
FLAT PANEL HP L2245WG
FL472A
CNK917173G
MONITOR
1
FLAT PANEL HP L2245WG
FL472A
CNK8280CN9
MONITOR
1
FLAT PANEL HP L2245WG
FL472A
CNK91717X3
MONITOR
1
FLAT PANEL HP L2245WG
FL472A
CNK8280CN8
MONITOR
1
FLAT PANEL HP LA2006x
XN374A
CNC310NQ2P
MONITOR
1
FLAT PANEL HP LA2006x
XN374A
CNC310NRJB
MONITOR
1
FLAT PANEL HP LA2006x
XN374A
CNC310NRL3
MONITOR
1
FLAT PANEL HP LA2205wg
NM274A
3CQ0294Q9J
MONITOR
1
FLAT PANEL HP LA2306x
XN375A
CNC309QIM2
MONITOR
1
FLAT PANEL HP LA2306x
XN375A
3CQ2370M57
MONITOR
1
FLAT PANEL HP LA2405WG
NL773A
CN41360TMS
MONITOR
1
FLAT PANEL HP LA2405WG
NL773A
CN41360TNY
MONITOR
1
FLAT PANEL HP LA2405WG
NL773A
CN41360TP8
MONITOR
1
FLAT PANEL HP LA2405WG
NL773A
CN41360TPN
MONITOR
1
FLAT PANEL HP LA2405wg
NL773A
CN41360TQ5
MONITOR
1
FLAT PANEL HP LA2405WG
NL773A
CN41450LND
MONITOR
1
FLAT PANEL HP LA2405x
A9P21A
CN43100CTN
MONITOR STAND
18
TALL DELL MONITOR STAND
Mouse
13
Mouse
PC
1
ALL -IN -ONE LENOVO
B40-30
P9006TBF
PC
1
Desktop MT DELL Vostro 230
Vostro 230
8MJYMMI
PC
1
Desktop SFF HP Compaq 8200 Elite
2UA14221QP
PC
1
Desktop SFF HP Compaq 8200 Elite
XL510AV
2UA14221RB
PC
1
Desktop SFF HP Compaq 8200 Elite
XL510AV
2UA14221RD
PC
1
Desktop SFF HP Compaq dc7900
MXL0010PCP
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3160P4W
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3160P45
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3160P4V
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3141C2M
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3160HC8
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3160HC6
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3160HC6
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3160HC9
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3150WRZ
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3160HC5
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3160P4T
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA25017DF
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA34112N7
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3141C2L
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3160GZ1
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3160HCB
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA1411C85
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3160HGY
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA14221QK
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA14221RK
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3150WRQ
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3160P4Q
PC
1
Desktop SFF HP Compaq Elite 8300
QV99AV
2UA3240HlY
PC
1
Desktop SFF HP Elitedesk 800 G1
C8N26AV
2UA4210SH8
PC
1
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USE032N6RS
RESOLUTION NO. 15260
RESOLUTION TO SELL AT AUCTION
SURPLUSPROPERTY
WHEREAS, the Hutchinson Public Works Department has accumulated surplus property; and
WHEREAS, the Hutchinson City Code provides pursuant, to Section 91, Subdivision 3,
Paragraph C, for the sale at auction of surplus City property; and
WHEREAS, the Public Works Department has determined that it is in possession of surplus
property.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON, MINNESOTA:
That the following surplus City property be sold at auction and proceeds from the sale be
credited to the appropriate account:
1. CEMT-344-TRC
1981 John Deere 210C tractor/loader/backhoe
SN: T0210CCA736344
2. WWTF-752-TK3
2001 Ford Truck, 3/4 ton 4x4 reg cab
VIN: IFTNF21LI lED50752
Adopted by the City Council this 22" d day of December, 2020.
Gary Forcier, Mayor
ATTEST:
Matt Jaunich, City Administrator
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Consideration of a Conditional Use Permit for a Retaining Wall within an Easement
Agenda Item: Area at 1830 West Shore Dr. SW.
Department: Planning
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Landskapings has applied for a Conditional Use Permit to allow for a retaining wall within an
easement area. The wall was constructed in the summer of 2020 and the applicant and owner
did not know they could not construct a retaining wall in this location.
City Staff presented the staff report and there were no questions from the Planning Commission
or applicant.
Nobody from the public spoke regarding this application. The only people in the audience were
the applicant and the homeowner.
The Planning Commission unanimously recommended approval of the request.
BOARD ACTION REQUESTED:
Approval of Conditional Use Permit with stated conditions.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 15257
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF A CONDITIONAL USE PERMIT FOR SHORELINE WORK IN AN EASEMENT
AREA LOCATED AT 1830 WEST SHORE DR SW. LANDSKAPINGS-ADAM KAPING
APPLICANT.
FACTS
1. Jon & Colleen Swanson are the owners of land located at 1830 West Shore Dr SW,
Hutchinson, Minnesota; and
2. Landskapings-Adam Kaping, has applied for a conditional use permit for shoreline
work in an easement area; and
3. The subject property is legally described as: Lot 22, Block 1, Island View Heights
Sixth Addition.
4. The property is located in the R-2 PD (Medium Density Residential, Planned
Development) Zoning District.
5. The request for a conditional use permit is required because of Section 154.024 (B) (5)
of the Hutchinson Zoning Ordinance.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the Conditional Use Permit on December
15, 2020 with the following findings and conditions:
A. The retaining wall shall be installed at or above the established pond high-
water elevation plus 1.0' of freeboard. This work must be completed by
August 15, 2021.
B. The exact location of where the wall is going to be moved to shall be approved
by the City with a permit prior to construction beginning.
C. The cost to move the wall is not the responsibility of the City.
D. If the wall is not removed from the freeboard area into an approved location by
August 15, 2021, it will be removed by the City and the cost for removal and
restoration will be the responsibility of the property owner.
E. The shoreline above the toe (3' back from water) shall be vegetated with native
grasses or plantings. The grading permit application should include a sketch of
the vegetation restoration where the rock currently is.
7. The City Council of the City of Hutchinson reviewed the requested conditional use
permit at its meeting on December 22, 2020 and has considered the recommendation
and findings of the Planning Commission and hereby does recommend approval of the
conditional use permit, subject to the following findings and conditions:
Findings of Fact — Resolution 15257
Conditional Use Permit
1830 West Shore Dr. SW
12/22/2020
Page 2
A. The retaining wall shall be installed at or above the established pond high-water
elevation plus 1.0' of freeboard. This work must be completed by August 15,
2021.
B. The exact location of where the wall is going to be moved to shall be approved
by the City with a permit prior to construction beginning.
C. The cost to move the wall is not the responsibility of the City.
D. If the wall is not removed from the freeboard area into an approved location by
August 15, 2021, it will be removed by the City and the cost for removal and
restoration will be the responsibility of the property owner.
E. The shoreline above the toe (3' back from water) shall be vegetated with native
grasses or plantings. The grading permit application should include a sketch of
the vegetation restoration where the rock currently is.
APPLICABLE LAW
8. The conditional use permit request meets the following standards as required in
Section 154.024 (B) (5) of the City of Hutchinson Municipal Code.
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(b) The proposed building or use will not have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, traffic conditions,
utility facilities and other matters affecting the public health, safety and general
welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to
permit the development and use of neighboring property in accordance with the
applicable district regulations.
CONCLUSIONS OF THE LAW
9. The requested conditional use permit is consistent with the comprehensive plan.
10. The proposed use will not have a substantial or undue adverse effect upon adjacent
property, character of the neighborhood, traffic conditions, utility facilities and other
matters affecting the public health, safety and general welfare.
11. The proposed use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable
district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a conditional use permit to allow
Landskapings, applicant, to perform shoreline work in an easement area located at 1830 West
Shore Dr. SW is hereby approved.
Adopted by the City Council this 22nd day of December, 2020.
Findings of Fact — Resolution 15257
Conditional Use Permit
1830 West Shore Dr. SW
12/22/2020
Page 3
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP
Date: December 10, 2020, for December 15, 2020, Planning Commission Meeting
Application: Consideration of a Conditional Use Permit for a Retaining Wall within an Easement
Area at 1830 West Shore Dr. SW.
Applicant: Landskapings — Adam Kaping
Conditional Use Permit
Landskapings has applied for a Conditional Use Permit to allow for a retaining wall within an easement
area. The wall was constructed in the summer of 2020 and the applicant and owner did not know they
could not construct a retaining wall in this location.
N ,;* Indicates property described in this notice
_ 1
�Q
1830 _
Q
Rive SW
Conditional Use Permit
1830 West Shore Dr. SW
Planning Commission—12/15/20
Page 2
Existing Zoning:
Property Location:
Lot Size:
Existing Land Use:
Adjacent Land Use:
Adjacent Zoning:
Comprehensive Plan:
Zoning History:
Applicable
Regulations:
Building:
GENERAL INFORMATION
R-2 PD.
1830 West Shore Dr. SW, Hutchinson
.44 Acres
Residential
Residential
R-2 PD
Residential
Home constructed in 2004
Section 154.024 (B) (5)
N/A
Conditional Use Permit:
A Conditional Use Permit (CUP) is needed if retaining walls are built within an easement area per section
154.024 (B) (5).
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility facilities and
other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
The applicant is requesting a CUP for the retaining wall that was constructed in the summer of 2020.
Unfortunately, the work started without a permit and was basically finished before City Staff realized the
wall had been built. Staff worked with the homeowner and contract/applicant to look at options for the
retaining wall since it was built in an easement area for the stormwater pond. It was determined that a
Conditional Use Permit could be applied for to allow for the wall within the easement area. A survey was
required (see attached) to get details on where the wall was constructed relative to the easement line, as
well as where it was in relation to the high-water level of the pond and the freeboard level of the pond
(one foot above high-water level), which is basically a design buffer for very large rain events.
Conditional Use Permit
1830 West Shore Dr. SW
Planning Commission—12/15/20
Page 3
After reviewing the survey, staff made the determination that the bottom of the wall is within the high-
water line along portions of the length of the wall. In addition, the entire wall is within the freeboard area
of the pond and effects the amount of storage capacity the pond has.
Vegetation has also been altered along the shoreline of the pond, which is not allowed. Natural
vegetation will need to be re -planted along the edge of the pond.
Staff is recommending approval of the Conditional Use Permit, with the several conditions, the most
important being the retaining wall be moved out of the freeboard area so as not to impact the functionality
of the pond. It is important to remember that the purpose of the easement in the first place was to ensure
functionality of the pond.
Recommendation:
Staff recommends approval of the conditional use permit with the following conditions:
1. The retaining wall shall be installed at or above the established pond high-water elevation plus
1.0' of freeboard. This work must be completed by August 15, 2021.
2. The exact location of where the wall is going to be moved to shall be approved by the City with
a permit prior to construction beginning.
3. The cost to move the wall is not the responsibility of the City.
4. If the wall is not removed from the freeboard area into an approved location by August 15,
2021, it will be removed by the City and the cost for removal and restoration will be the
responsibility of the property owner.
5. The shoreline above the toe (3' back from water) shall be vegetated with native grasses or
plantings. The grading permit application should include a sketch of the vegetation restoration
where the rock currently is.
CERTIFICATE OF SURVEY GRAPHIC SCALE
-for- JON SWANSON
-of- 1830 West Shore Drive SW Hutchinson, MN 55350 NCA= 20 FEET
BENCHMARK NORTH
BENCHMARK: MNDOT GSID STATION #18155
MNDOT NAME: 4308 Q 1
ELEVATION: 1062.00 NGVD29
LEGEND613E 54.15
• DENOTES IRON MONUMENT FOUND AS LABELED
xssz3z DENOTES EXISTING SPOT ELEVATION \
❑ DENOTES CATCH BASIN
QS DENOTES SANITARY SEWER MANHOLE
DENOTES RETAINING WALL \
DENOTES EXISTING CONTOURS 10'°" RI�HOCK_
1 +.. 90T10.0 OFF AH�3�
NOTES
Field survey was completed by E.G. Rud and Sons, Inc. on 10/22/2020. — %W
Parcel ID Number 23 454 0220
This survey was prepared without the benefit of title work b Add onal easements, y�{p .yy@,3 \
,-tnchons and/or encumbrances may exist other than those shown he—n Survey
subject to yews on upon receipt of a current title commitment or an aU—y's Idle
opinion. o � � \�' �•� �
Due to field work being wmpleted dunng the winter season there may be
mp—nments in addit on to those shown that were not v Bible due to snow and ice
Condition. ch—tenshc of Minnesota w nters. I •`, ��$ 'or.... @ m.o
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Lot 22, Block 1, ISLAND VIEW HEIGHTS SIXTH, McLeod County, Minnesota.
ereM may tic nrev, pao
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E. G. RUD SONS, INC. my �—IndI
Professional Land Surveyors
w w.e4r in 990 5th Ave SE, Suite 2 min° nE�nn
Hutchinson, MN 55350
T.I. (320) 587-2025
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Consideration of a Conditional Use Permit in the I/C Zoning District for Camper
Agenda Item: Sales and Display at 845 Hwy 7 West, Hutchinson.
Department: Planning
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Escapade Campers is seeking approval to locate its business at 845 Hwy 7 W., Hutchinson.
This property has housed several business over the past several years including
Erickson-Templin Construction and other contractors. The building does not require a change in
occupancy to accommodate this use.
Nobody from the public spoke or attended the public hearing. The Planning Commission did not
have any questions regarding the request.
The Planning Commission voted unanimously to recommend approval of the application.
BOARD ACTION REQUESTED:
Approval of Conditional Use Permit with stated conditions.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 15258
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF A CONDITIONAL USE PERMIT FOR OUTDOOR STORAGE IN AN I/C ZONING
DISTRICT LOCATED AT 845 HWY 7 W. ESCAPADE CAMPERS-JEFFREY
GORDON & BRIANNA WEHDE, APPLICANT.
FACTS
1. Big Boat Holdings, LLC is the owner of land located at 845 Hwy 7 W, Hutchinson,
Minnesota; and
2. Escapade Campers -Jeffrey Gordon & Brianna Wehde, have applied for a conditional
use permit for outdoor storage in an I/C zoning district; and
3. The subject property is legally described as:
2.52 AC OF NW 1/4 SE 1/4 EX N30'
(WAREHOUSE) (.14 AC ROAD R/O/W)
Full Legal: The Easterly 200.00 feet of the Southerly 578.69 feet of the
Northwest Quarter of the Southeast Quarter (NW 1/4 SE 1/4) of Section 36, in
Township 117 North, of Range 30 West, McLeod County, Minnesota.
4. The property is located in the I/C (Industrial/Commercial) Zoning District.
5. The request for a conditional use permit is required because of Section 154.066 (C) of
the Hutchinson Zoning Ordinance.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the Conditional Use Permit on December
15, 2020 with the following findings and conditions:
A. The proposed building and site improvements shall comply with the standards
of the I/C district and the Zoning Ordinance, as well as all other City
regulations.
B. A building permit is required for any remodeling of the building.
C. Permits will be required for the parking lot improvements.
D. A site plan I required to be submitted that shows the arrangement of the
parking stalls, drive aisles and display area.
E. The parking stalls are required to be striped and the size and quantity will be
required to meet City Code.
F. The driveway and parking lot/display area in front of the building must be
paved with bituminous and or concrete surface. Curb and gutter shall also be
installed along the perimeter of the parking lot and the parking lot/curb and
gutter must be constructed in a manner to direct stormwater runoff to the catch
basin located near the trail, west of the driveway. The parking lot plans need to
be approved by City Staff prior to construction beginning.
Findings of Fact — Resolution 15258
Conditional Use Permit
845 Hwy 7 W
12/22/2020
Page 2
G. The rear lot shall not be utilized for sales and customers should not be in this
area. All items located in the rear lot shall be screened within a fence that is at
least 8 feet tall. The fence must be opaque so items cannot be seen inside of it
7. The City Council of the City of Hutchinson reviewed the requested conditional use
permit at its meeting on December 22, 2020 and has considered the recommendation
and findings of the Planning Commission and hereby does recommend approval of the
conditional use permit, subject to the following findings and conditions:
A. The proposed building and site improvements shall comply with the standards
of the I/C district and the Zoning Ordinance, as well as all other City
regulations.
B. A building permit is required for any remodeling of the building.
C. Permits will be required for the parking lot improvements.
D. A site plan I required to be submitted that shows the arrangement of the
parking stalls, drive aisles and display area.
E. The parking stalls are required to be striped and the size and quantity will be
required to meet City Code.
F. The driveway and parking lot/display area in front of the building must be
paved with bituminous and or concrete surface. Curb and gutter shall also be
installed along the perimeter of the parking lot and the parking lot/curb and
gutter must be constructed in a manner to direct stormwater runoff to the catch
basin located near the trail, west of the driveway. The parking lot plans need to
be approved by City Staff prior to construction beginning.
G. The rear lot shall not be utilized for sales and customers should not be in this
area. All items located in the rear lot shall be screened within a fence that is at
least 8 feet tall. The fence must be opaque so items cannot be seen inside of it.
APPLICABLE LAW
8. The conditional use permit request meets the following standards as required in
Section 154.066 (C) of the City of Hutchinson Municipal Code.
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(b) The proposed building or use will not have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, traffic conditions,
utility facilities and other matters affecting the public health, safety and general
welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to
permit the development and use of neighboring property in accordance with the
applicable district regulations.
Findings of Fact — Resolution 15258
Conditional Use Permit
845 Hwy 7 W
12/22/2020
Page 3
CONCLUSIONS OF THE LAW
9. The requested conditional use permit is consistent with the comprehensive plan.
10. The proposed use will not have a substantial or undue adverse effect upon adjacent
property, character of the neighborhood, traffic conditions, utility facilities and other
matters affecting the public health, safety and general welfare.
11. The proposed use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable
district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Escapade
Campers, applicant, to have outdoor storage in an PC zoning district located at 845 Hwy 7 W is
hereby approved.
Adopted by the City Council this 22nd day of December, 2020.
ATTEST:
Matt Jaunich Gary T. Forcier
City Administrator Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP
Date: December 10, 2020, for December 15, 2020, Planning Commission Meeting
Application: Consideration of a Conditional Use Permit in the I/C Zoning District for Camper
Sales and Display at 845 Hwy 7 West, Hutchinson.
Applicant: Escapade Campers — Jeffrey Gordon & Brianna Wehde
Conditional Use Permit
Escapade Campers is seeking approval to locate its business at 845 Hwy 7 W., Hutchinson. This property
has housed several business over the past several years including Erickson-Templin Construction and
other contractors. The building does not require a change in occupancy to accommodate this use.
TEXAS AVE NW * Indicates property described in this notice
r
- " 845 --
r_
r 1 a V,I
i 4 ,
Conditional Use Permit
845 Hwy 7 West
Planning Commission—12/15/20
Page 2
GENERAL INFORMATION
Existing Zoning: I/C (Industrial/Commercial District)
Property Location: 845 Hwy 7 W., Hutchinson
Lot Size: 2.36 Acres
Existing Land Use: Commercial
Adjacent Land Use: Commercial. Residential to Northwest and Northeast.
Adjacent Zoning: I/C, C-4, R-4 and R-3 PD.
Comprehensive Plan: Commercial
Zoning History: CUP in 1997 for addition to existing building.
Applicable
Regulations: Section 154.066 (C)
Building: Existing Building will be utilized for camper sales and service.
Conditional Use Permit:
A Conditional Use Permit (CUP) is needed for any use in this district. The purpose of the VC Conditional
Commercial District is to allow for development of areas where there is a transition in use occurring, but
sites are not available which would allow for compliance with other district requirements. Industrial or
commercial development will be allowed only as a conditional permitted use to:
(1) Ease land use transition;
(2) Control development so that it is compatible with surrounding property; and
(3) Establish dimensional requirements on an individual basis.
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility facilities and
other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
The applicant is requesting a CUP to operate a camper sales and service business at the above listed
location. The business is currently located in Litchfield and the proposed Hutchinson site better meets the
needs of the business.
Conditional Use Permit
845 Hwy 7 West
Planning Commission—12/15/20
Page 3
The site has good access off Hwy 7 W. The site is non -conforming in that the driveway and parking lot
are not paved. Staff is recommending that the driveway and parking lot are paved according to the
attached handouts. The plan is to pave the driveway and area in front of the building to allow for
customer parking and display of campers. The area behind the building will continue to be gravel,
however this area is to be utilized for storage only and not for sales. Customers should not be in the rea
behind the buildings.
Staff is recommending a more detailed site plan showing parking stalls, drive aisles, and the display area
be submitted with the building permit. The paving of the parking lot will also need to include curb and
gutter to direct stormwater to the catch basin located north of the trail, west of the driveway entrance.
Additionally, permits will be required for all of the proposed improvements.
Recommendation:
Staff recommends approval of the conditional use permit with the following conditions:
1. The proposed building and site improvements shall comply with the standards of the I/C district
and the Zoning Ordinance, as well as all other City regulations.
2. A building permit is required for the any remodeling of the building.
3. Permits will be required for the parking lot improvements.
4. A site plan is required to be submitted that shows the arrangement of the parking stalls, drive
aisles and display area.
5. The parking stalls are required to be striped and the size and quantity will be required to meet
City Code.
6. The driveway and parking lot/display area in front of the building must be paved with
bituminous and or concrete surface. Curb and gutter shall also be installed along the perimeter
of the parking lot and the parking lot/curb and gutter must be constructed in a manner to direct
stormwater runoff to the catch basin located near the trail, west of the driveway. The parking
lot plans need to be approved by City Staff prior to construction beginning.
7. The rear lot shall not be utilized for sales and customers should not be in this area. All items
located in the rear lot shall be screened within a fence that is at least 8 feet tall. The fence must
be opaque so items cannot be seen inside of it.
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To: Mayor and City Council
From: Stephanie Nelson, Legal Technician
Date: December 17, 2020
Subject: License Renewals for 2021
The following establishments have applied for 2021 license renewals. The appropriate paperwork has been submitted. Please
approve the following licenses:
On -Sale Intoxicating Sunday Liquor License Wine/Strong Beer License
Applebee's Applebee's Tokyo Grill AA, Inc
Buffalo Wild Wings Buffalo Wild Wings
Cobblestone Hotel & Suites Cobblestone Hotel & Suites Caterer
Crow River Golf Club
El Loro's
Hutchinson Elks Lodge
Little Crow Bowling Lanes
Main Street Sports Bar
Muddy Cow
Sonora's
V.F.W. Post 906
Massaee Services
Genesis Salon & Enso Spa, LLC
Heidi Thode
Hutchinson Therapeutic Massage Center
Main Massage LLC
Liz Lindemeier
Maria's Hair Salon
Much Kneaded Massage LLC
Vita Nova, LLC
On -Sale 3.2 Malt Liquor
Hutchinson Huskies Baseball
Tara Tepley - The Paint Factory
Taxi Cab
Kato Independent Shuttle Service
Eric Labraaten (ACC Midwest Trans)
Quality Transportation
Garbage/Hauline Licenses
Rcnvillc-Siblcy Sanitation, LLC
Waste Management
West Central Sanitation, Inc
Tan Room On -Sale
Bobbing Bobber Brewing Company, LLC
Crow River Golf Club
El Loro's
Hutchinson Elks Lodge
Little Crow Bowling Lanes
Main Street Sports Bar
Muddy Cow
Sonora's
V.F.W. Post 906
Off -Sale 3.2 Malt Liquor
Coborn's Inc — Cash Wise Foods
Coborn's Inc — Holiday Station
Kwik Trip
Northern Tier Retail LLC (SA -West)
Viking Oil Corp (SA -East)
Wal-Mart Stores Inc
Tobacco
BP 47803
Casey's
Coborn's Inc - Cash Wise Foods
Coborn's Inc - Holiday Station
Crow River Golf Club
Hutchinson Co -Op —Adams
Hutchinson Co -Op - Hwy 7
Hutchinson Outpost, Inc
Hutchinson Tobacco & Accessories Plus
Kwik Trip
Main Street Sports Bar
Northern Tier Retail LLC (SA -West)
Smokes 4 Less
Viking Oil Corp (SA -East)
Walgreens
Wal-Mart Stores Inc
Taproom Sunday
Bobbing Bobber Brewing Company, LLC
The Blue Note
Transient Merchant
The Enchanted Trunk
Pawn Licenses
Security Coin & Pawn Shop Inc
Brewer Off -Sale
Bobbing Bobber Brewing Company, LLC
Brewer Off -Sale Sunday
Bobbing Bobber Brewing Company, LLC
CITY OF H. UTCHINSON
INTEREST FORM
FOR SERVING ON
BOARDS/COMMISSION
www.ci.hutchinson.mn.us
Hutchinson City Center, 111 Hassan St. SE, Hutchinson MN
Name:_ V S'fR
Address: tL f v 9-6 j
Fax # (320) 234-4240
Phone # (320) 587-5151
�Vi�,^. nSo✓� M.AJ S-S--�S o
Home Phone #: Work Phone #:
C3�� 5�3 a gt 1 Email Address:_ beG
ell Phone #: ka „� a,G: l • cro�-
Occupation: -r- - '
Place of Employment: ; aF 1 ns�n
Educational Background: -C-'cc�—." i
Number of years as Hutchinson Resident: -
I am interested in serving on the following City Board or Commission:
❑ Airport Commission (5 yr. term)
❑ Bicycle/Pedestrian Advisory Committee (3 yr. term)
❑ Charter Commission (4 yr. term)
❑ HRA Board (5 yr. term)
❑ EDA Board (6 yr. term)
❑ Library Board (3 yr. term)
❑ Park/Rec/Comm Ed Board (3 yr. term)
❑ Planning Commission (5 yr. term)
❑ Police Civil Service Commission (3 yr. term)
g( Public Arts Commission (3 yr. term)
❑ Senior Advisory Board (3 yr. term)
❑ Sustainability Advisory Board (3 yr. term)
❑ Utilities Commission (5 yr. term)
-OVER-
Explain why you are interested in this
board/commission: ,M CArr a 4i'sk a-cS v AL. ' .` l veJ in oc_, �
T WzS� ovt�ir►►�C / Ur�1w �,4 i'g"AVIGw.L.�.�.
Please describe any prior/current experience that may relate to serving on this
board/commission: pp� d,_ r�c, � 'a"-V J' a"Lk
Please List Other Municipal Boards and/or Commission you may have served.
) Years Served
,o
2.) to
3.) to
4.) to
Please return completed form to Melissa Starke at City Center, 111 Hassan Street SE, if you are
interested in serving on any of the above boards/commissions. We thank you for your interest. This
form will be placed on file and we will refer to the file as openings occur.
HUTCHINSON CITY COUNCIL ct=y'fl1
Request for Board Action 7AL Zwl,7
Agenda Item: RESOLUTION CALLING FOR A PUBLIC HEARING ON A PROPOSED ONE-YF
Department: EDA
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: NONE
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In August 2018, as UPONOR was considering expanding into Hutchinson, the City agreed to provide UPONOR, Inc. a
forgivable loan in the amount of $450,000 from the Minnesota Investment Fund.
For its part UPONOR agreed to create 83 new jobs in Hutchinson by December 31, 2020.
Due to economic conditions over this past year UPONOR, Inc. has been unable to meet that job creation goal and is
requesting a a one-year extension in order to do so.
Thus far 53 jobs have been created at UPONOR's Hutchinson facility.
A public hearing is required, after which the City Council may grant the one-year extension.
ATTACHED is a resolution calling for the public hearing.
If you have any questions or need additional information, please give me a call anytime at (320) 234-4223.
BOARD ACTION REQUESTED:
Adoption of the ATTACHED resolution calling for a public hearing on January 12, 2021.
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15262
A RESOLUTION CALLING FOR A PUBLIC HEARING
ON THE PROPOSED ONE-YEAR EXTENSION FOR UPONOR, INC. TO MEET
BUSINESS SUBSIDY GOALS
WHEREAS, UPONOR, Inc. has been granted a Business Subsidy by the City of
Hutchinson in the form of a forgivable loan in the amount of $450,000 from the
Minnesota Investment Fund; and,
WHEREAS, in consideration of this Business Subsidy UPONOR, Inc. has agreed
to certain job creation and wage level commitments to be fulfilled by December 31,
2020; and,
WHEREAS UPONOR, Inc. is requesting a one-year extension to meet those
requirements; and,
WHEREAS, Minnesota Statutes, Sections 116J.993 to 116J.995 (the "Business
Subsidies Act"), provides that the City, as a local government agency within the meaning
of the Act, may, following a public hearing, provide a one-year extension for a business
to attain its job creation and wage level commitments;
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF
THE CITY OF HUTCHINSON, MINNESOTA,
That a public hearing on the proposed one-year extension for UPONOR, Inc. to meet its
Business Subsidy goals is hereby called and shall be held on January 12, 2021, at 6:00
p.m., at the City Council Chambers located in the City Center at 111 Hassan Street SE,
Hutchinson, Minnesota;
BE IT FURTHER RESOLVED THAT,
Notice of said public hearing shall be published in a newspaper of general circulation in
the City of Hutchinson not less than ten (10) days prior to the date set for the public
hearing;
Adopted by the City Council this 22rd day of December, 2020.
ATTEST:
Matt Jaunich Gary Forcier
City Administrator Mayor
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 12/9/20-12/22/20
Check Date
-----------------
12/04/2020
Check
--------------------
EFT1356
Vendor Name
----------------------------------------------------------
EFTPS
Description
---------------------------------------------------------------------------
Payroll 11/15/20 - 11/28/20
Amount
-----------------------
72,550.05
12/04/2020
EFT1357
Child Support
Payroll 11/15/20 - 11/28/20
577.29
12/04/2020
EFT1358
MN Dept of Revenue
Payroll 11/15/20 - 11/28/20
14,930.22
12/04/2020
EFT1359
Provident Life
Payroll 11/15/20 - 11/28/20
591.76
12/04/2020
EFT1360
PERA
Payroll 11/15/20 - 11/28/20
68,855.13
12/04/2020
EFT1361
TASC-Flex
Payroll 11/15/20 - 11/28/20
1,491.70
12/04/2020
EFT1362
TASC-H S A
Payroll 11/15/20 - 11/28/20
13,074.38
12/04/2020
EFT1363
ICMA
Payroll 11/15/20 - 11/28/20
3,308.52
12/04/2020
EFT1364
VOYA
Payroll 11/15/20 - 11/28/20
330.00
12/04/2020
EFT1365
MNDCP
Payroll 11/15/20 - 11/28/20
350.00
12/04/2020
213411
NCPERS
Payroll 11/15/20 - 11/28/20
336.00
12/04/2020
213412
HART
Payroll 11/15/20 - 11/28/20
469.77
12/09/2020
213413
ELECTRO WATCHMAN
FIRE ALARM UPGRADES DEPOSIT- MULTIPLE DEPTS
23,189.60
12/22/2020
213414
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
584.31
12/22/2020
213415
ACE HARDWARE - 1790
REPAIR & MAINT SUPPLIES - FIRE DEPT
27.96
12/22/2020
213416
ACE HARDWARE - 1825
KEYS - POLICE
5.78
12/22/2020
213417
ACS SOLUTIONS LLC
DISINFECTANT CLEANER - PWFACILITIES
1,015.25
12/22/2020
213418
ADVANCED PROCESS SOLUTIONS
SEAL & BEARING KITS, VALVES - WATER
1,279.64
12/22/2020
213419
ALLIED PRODUCTS
FLAGS - POLICE
165.92
12/22/2020
213420
ALPHA WIRELESS
APX CODEPLUG TRAINING & RADIO MAINT- POLICE
1,794.75
12/22/2020
213421
AMERICAN BOTTLING CO
COST OF GOODS SOLD - LIQUOR HUTCH
547.20
12/22/2020
213422
AMERICAN DOOR WORKS
INSTALL NEW GARAGE DOOR WINDOW PANELS - FIRE
5,682.00
12/22/2020
213423
ANIMAL MEDICAL CENTER ON CROW RIVER
NOV PROCESSING/BOARDING FEES - POLICE
655.00
12/22/2020
213424
APX CONSTRUCTION GROUP, LLC
PAY APP #8 THRU 11/30/20 - REC CENTER PROJECT
35,797.81
12/22/2020
213425
ARAMARK UNIFORM & CAREER APPAREL GR
11/30 CLEANING SUPPLIES & SERVICE - LIQUOR HUTCH
160.59
12/22/2020
213426
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,491.85
12/22/2020
213427
AUTOVALUE- GLENCOE
EQUIPMENT PARTS - HATS
165.39
12/22/2020
213428
AUTO-CHLOR SYSTEM
DISHWASHER SUPPLIES - SR DINING
206.09
12/22/2020
213429
AVEYRON HOMES INC
UB refund for account: 2-215-4150-6-00
81.96
12/22/2020
213430
B & C PLUMBING & HEATING INC
REPAIR HEATING UNIT#4- EVENT CENTER
6,513.04
12/22/2020
213431
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
4,820.02
12/22/2020
213432
BENEFIT EXTRAS INC
NOV COBRA & RETIREE FEES
63.50
12/22/2020
213433
BENTZ, ANDREW
REIMB: WINTER BOOTS- PARKS
125.00
12/22/2020
213434
BERNICK'S
COST OF GOODS SOLD - LIQUOR HUTCH
652.13
12/22/2020
213435
BETTER HALF EMBROIDERY
CAPS & EMBROIDERY - BLDG DEPT
74.12
12/22/2020
213436
BGJEWE LERS
SIGN&AWNING GRANT
485.44
12/22/2020
213437
BMI
ANNUAL FEE 6/1/20-5/31/21-ARENA
364.00
12/22/2020
213438
BOBBING BOBBER BREWING COMPANY LLC
ALCOHOL LICENSE PRORATED REFUND
412.52
12/22/2020
213439
BRANDON TIRE CO
BOBCAT SKID STEER TIRES - PARKS
1,496.29
12/22/2020
213440
BRAUN, BECKY
UB refund for account: 1-922-0182-0-00
23.56
12/22/2020
213441
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
11,403.38
12/22/2020
213442
BROUCEK, DANIEL
REIMB: SAFETY FOOTWEAR - COMPOST
175.00
12/22/2020
213443
BRYAN ROCK PRODUCTS
RED BALL DIAMOND AGGREGATE - ROBERTS PARK
3,186.52
12/22/2020
213444
BUFFALO WILD WINGS
ALCOHOL LICENSE PRORATED REFUND
796.91
12/22/2020
213445
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
40,618.43
12/22/2020
213446
C-AIRE INC
PREVENTATIVE MAINT: UNITSA & B -CREEKSIDE
1,543.90
12/22/2020
213447
CARLSON, DAN
1/2 OF FALL SESSION 2 - REC
1,372.50
12/22/2020
213448
CARS ON PATROL SHOP LLC
VARIOUS SQUAD REPAIRS - POLICE
528.51
12/22/2020
213449
CENTRAL HYDRAULICS
COUPLERS, WIRE, STRAIN RELIEVER- PARKS
208.00
12/22/2020
213450
CENTRAL MCGOWAN
ACETYLENE, HIHG PRESSURE - MULTIPLE DEPTS
156.00
12/22/2020
213451
CENTURY FENCE
VMF OUTFIELD FENCE - PARKS
43,300.00
12/22/2020
213452
CINTAS CORPORATION
CLEANING SUPPLIES - VARIOUSDEPTS
250.07
12/22/2020
213453
CORE & MAIN LP
METERS - WATER
3,582.78
12/22/2020
213454
CROSBY, BRUCE & ANITA
REPURCHASE 2 LOTS -CEMETERY
4,120.00
12/22/2020
213455
CROW RIVER PRESS INC
SR CTR NEWSLETTERS
93.41
12/22/2020
213456
D & F ELECTRIC
REPAIRED LIGHT FIXTURE - REC CTR
120.00
12/22/2020
213457
DAVE GRIEP CLEANING
12/8 WINDOW CLEANING - LIQUOR HUTCH
45.00
12/22/2020
213458
DELEGARD TOOL CO
HEX KEY SET, HOSE PINCHERS - STREETS
15.15
12/22/2020
213459
DELL MARKETING L.P.
COMPUTER EQUIPMENT - VARIOUS DEPTS
5,246.65
12/22/2020
213460
DIRECT PLASTICS
RETURNING PLATES TO PEN & INK -COMPOST
302.20
12/22/2020
213461
DPC INDUSTRIES INC
SODIUM HYPOCHLORITE -WATER
1,813.32
12/22/2020
213462
DSL CABINETS LLC
INSTALL SHELVES & CABINETS - MV
1,400.00
12/22/2020
213463
E2 ELECTRICAL SERVICES INC
CONNECTIONS FOR BOILER ROOM - REC, CC, HATS
539.24
12/22/2020
213464
EARTHLY DELIGHTS LTD
NOVEMBER TIF PAYMENT 2020
10,856.79
12/22/2020
213465
ECOLAB PEST ELIMINATION
12/8 PEST CONTROL - POLICE
64.93
12/22/2020
1213466
1 ELK RIVER COMPOSTING INC
IJUNE - NOVEMBER CONTRACTED COMPOST
20,546.75
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 12/9/20-12/22/20
Check Date
-----------------
12/22/2020
Check
--------------------
213467
Vendor Name
----------------------------------------------------------
ENDRESS+HAUSER
Description
---------------------------------------------------------------------------
WATERPILOT - WATER
Amount
-----------------------
1,126.68
12/22/2020
213468
EPA AUDIO VISUAL INC
RACEWAY BASE & COVER, TRANSITION - IT
526.50
12/22/2020
213469
EXNER, KENT
REIMB: LUNCHEON, BOOTS- ENG
320.06
12/22/2020
213470
FARM -RITE EQUIPMENT
BOBCAT REPAIRS & MISC PARTS - PARKS
4,062.18
12/22/2020
213471
FERGUSON WATERWORKS#2518
CURB BOX LIDS, COUPLINGS, LID/PLUGS- WATER
1,390.36
12/22/2020
213472
FIRE SAFETY USA INC
COVID SUPPLIES - FILTERED MASKS - FIRE DEPT
423.95
12/22/2020
213473
FIRSTADVANTAGE LNS OCC HEALTH SOLU
EMPLOYEE DRUG TESTING
155.86
12/22/2020
213474
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE - CC
76.00
12/22/2020
213475
FIRST SYSTEMS TECHNOLOGY, INC
AERATION BASIN 1 REPLACEMENT PANEL- WWTP
3,918.16
12/22/2020
213476
FORCE AMERICA
MS441T SANDER MOTOR - STREETS
372.87
12/22/2020
213477
FORESTRY SUPPLIERS INC
FIRST AIDKIT- STREETS
81.59
12/22/2020
213478
FOSTER MECHANICAL
HVAC REPAIR - MULTIPLE DEPTS
725.10
12/22/2020
213479
FUZE LOGISTICS SERVICES USA INC
CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS
2,325.00
12/22/2020
213480
GAVIN, JANSSEN & STABENOW, LTD
OCTOBER PROSECUTIONS- LEGAL
6,600.00
12/22/2020
213481
GRAINGER
REPAIR&MAINTSUPPLIES- MULTIPLEDEPTS
1,741.57
12/22/2020
213482
HACH COMPANY
MISC CHEMICALS - WATER
1,672.97
12/22/2020
213483
HANSEN GRAVEL INC.
GRANITE SAND, BITCON, MULCH- POLICE MEMORIAL
262.00
12/22/2020
213484
HANSEN TRUCK SERVICE
REPLACE INJECTORS, LINES&FILTERS - STREETS
2,735.00
12/22/2020
213485
HAWK PERFORMANCE SPECIALITIES
ICE PAINTING -ARENA
1,853.00
12/22/2020
213486
HEARTLAND AG SYSTEMS
TUBING - WWTP
33.50
12/22/2020
213487
HEMLING, BRAD
OFFICER'S FOOTWEAR- POLICE
179.95
12/22/2020
213488
HILLYARD / HUTCHINSON
CLEANING SUPPLIES & SERVICE - MULTIPLE DEPTS
1,299.55
12/22/2020
213489
HJERPE CONTRACTING
VARIOUS REPAIRS/PROJECTS - MULTIPLEDEPTS
6,816.89
12/22/2020
213490
HJERPE CONTRACTING
FINAL EST#3 - SOUTH CENTRAL DRAINAGE PROJECT
223,672.42
12/22/2020
213491
HOFF, RANDY
FRESH WREATH - POLICE
41.25
12/22/2020
213492
HUTCHINSON AREA CHAMBER OF COMMERCE
BASIC LEVEL MEMBERSHIP
3,000.00
12/22/2020
213493
HUTCHINSON CENTER FOR THE ARTS
MAIN STREET BANNER PROJECT- LIQUOR HUTCH
850.00
12/22/2020
213494
HUTCHINSON CO-OP
FUEL & SUPPLIES- MULTIPLE DEPTS
6,564.69
12/22/2020
213495
HUTCHINSON ELKS LODGE#2427
ALCOHOL LICENSE PRORATED REFUND
796.91
12/22/2020
213496
HUTCHINSON FIGURE SKATING ASSOC
OCT/NOV SKATING INSTRUCTION -ARENA
747.00
12/22/2020
213497
HUTCHINSON HEALTH
EMPLOYEE DRUG TESTING
378.00
12/22/2020
213498
HUTCHINSON LEADER
NOV PUBLISHING - MULTIPLE DEPTS
2,394.77
12/22/2020
213499
HUTCHINSON UTILITIES
UTILITIES 11/1- 12/1'20
76,902.91
12/22/2020
213500
HUTCHINSON WHOLESALE #1550
REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS
405.03
12/22/2020
213501
HUTCHINSON WHOLESALE #1551
REPAIR&MAINTSUPPLIES- COMPOST
570.75
12/22/2020
213502
HUTCHINSON WHOLESALE #1552
PPS KIT- PARKS
162.60
12/22/2020
213503
HUTTON, CHRIS
REIMB: WINTER BOOTS- PARKS
104.99
12/22/2020
213504
I&SGROUP, INC.
REC CENTER IMPRV: SERVICESTHRU 11/30/20
4,795.00
12/22/2020
213505
INGSTAD BROADCASTING
NOV ADVERTISING - LIQUOR HUTCH, PD
911.00
12/22/2020
213506
INTERSTATE BATTERY SYSTEM MINNEAPOL
BATTERIES - HATS
718.15
12/22/2020
213507
INTERSTATE POWER COMPANIES INC
EQUIPMENT PARTS - COMPOST
114.63
12/22/2020
213508
IPKEYS POWER PARTNERS INC
ANNUAL SUBSCRIPTION - MULTIPLE DEPTS
5,100.00
12/22/2020
213509
J & B PALLET, LLC
PALLETS - COMPOST
4,984.00
12/22/2020
213510
JACK'S UNIFORMS & EQUIPMENT
NAME PLATES, PANTS, SHIRTS - POLICE
761.04
12/22/2020
213511
JEFFERSON FIRE & SAFETY INC
REDHEAD STORZ SPANNER WRENCHES - FIRE
77.07
12/22/2020
213512
JOHNSON BROTHERS LIQUOR CO.
COST OF GOODS SOLD - LIQUOR HUTCH
27,017.13
12/22/2020
213513
J U U L CONTRACTI NG CO
SNOW REMOVALRETAINAGEFEE- STREETS
1,665.00
12/22/2020
213514
KANDIYOHI COUNTY COURTADMIN
POLICE BAIL PAYMENT
200.00
12/22/2020
213515
KGB CORNERSTONE COMMONS LLC
NOVEMBER TIF PAYMENT 2020
10,915.74
12/22/2020
213516
KNIFE RIVER CORPORATION
SUPPLIES & SERVICE - MULTIPLE DEPTS
629.15
12/22/2020
213517
KOHLS SWEEPING SERVICE
DUMP TRUCK HAULING, PILING CONCRETE - COMPOST
470.00
12/22/2020
213518
KONRAD MATERIAL SALES, LLC
UPM - STREETS
837.20
12/22/2020
213519
KRANZ LAWN & POWER
HELMET ARBORIST PROTECTION, CLEAR VISOR - STREETS
205.90
12/22/2020
213520
L & P SUPPLY CO
REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS
97.73
12/22/2020
213521
LOCATORS & SUPPLIES
SUPPLIES- MULTIPLE DEPTS
417.21
12/22/2020
213522
LOCHER BROTHERS INC
COST OF GOODS SOLD - LIQUOR HUTCH
24,429.80
12/22/2020
213523
LOGIS
DEC APPL SUP-GIS BASE & NETWORK SERVICES
7,307.50
12/22/2020
213524
MADDEN GALANTER HANSEN LLP
NOV LABOR RELATION SERVICES
689.85
12/22/2020
213525
MARCO TECHNOLOGIES, LLC
2-WAY PAPER FEED CABINET- MV
613.80
12/22/2020
213526
MARCO TECHNOLOGIES, LLC
11/20 - 12/20'20 CONTRACT - VARIOUS DEPT
1,832.68
12/22/2020
213527
MARSHALL CONCRETE PRODUCTS
FLEX PAVE EDGING - PARKS
29.77
12/22/2020
213528
MARTIN-MCALLISTER
PUBLIC SAFETYASSMT: NEW POLICE OFFICER
550.00
12/22/2020
213529
MATHESON TRI-GAS INC
HIGH PRESSURE - WWTP
24.45
12/22/2020
213530
MAYTAG LAUNDRY & CAR WASH
11/9 & 11/16 LAUNDRY SERVICES - EV CTR
70.05
12/22/2020
213531
MCLEOD COUNTY ABSTRACT & TITLE
EARNEST MONEY FOR FRANKLIN HOUSE - EDA
5,000.00
12/22/2020
1213532
1 MCLEOD COUNTY COURT ADMINISTRATOR
POLICE BAIL PAYMENT
400.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 12/9/20-12/22/20
Check Date
------------------------
12/22/2020
Check
--------------
213533
Vendor Name
----------------------------------------------------------
MCLEOD COUNTY FAIRGROUNDS
Description
---------------------------------------------------------------------------
11/7, 11/14COMMERCIAL BLDG RENTAL- RECREATION
Amount
-----------------------
260.00
12/22/2020
213534
MCLEOD COUNTY HHW
APPLIANCE RECYCLING - MULTIPLE DEPTS
20.00
12/22/2020
213535
MCLEOD COUNTY RECORDER
PUBLISHING FEES- PLANNING & ZONING
276.00
12/22/2020
213536
MDRA
2021 MEMBERSHIP DUES- MV
440.00
12/22/2020
213537
MEI TOTAL ELEVATOR SOLUTIONS
DEC/JAN SERVICE - LIBRARY
200.16
12/22/2020
213538
MENARDS HUTCHINSON
REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS
1,127.11
12/22/2020
213539
VOID
VOID
-
12/22/2020
213540
MHSRC/RANGE
EVO/PIT REFRESHER HYBRID - POLICE
825.00
12/22/2020
213541
MINI BIFF
RENTALS @ SHOOTING RANGE
147.65
12/22/2020
213542
MINNESOTACHIEFS OF POLICE
MEMBERSHIP RENEWAL
448.50
12/22/2020
213543
MINNESOTA COUNCIL OF AIRPORTS
MEMBERSHIP RENEWAL
150.00
12/22/2020
213544
MINNESOTA DEPT OF AGRICULTURE
PESTICIDE APPLICATOR LICENSE - STREETS
10.00
12/22/2020
213545
MINNESOTA DEPTOF LABOR & INDUSTRY
ELEVATOR ANNUALOPER- MULTIPLE DEPTS
200.00
12/22/2020
213546
MINNESOTA POLLUTION CONTROL AGENCY
WASTEWATER LAB CERT FEE
1,800.00
12/22/2020
213547
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
620.50
12/22/2020
213548
MN STATE FIRE CHIEFS ASSOCIATION
MEMBERSHIP RENEWAL THRU 12/31/21
520.00
12/22/2020
213549
NERO ENGINEERING LLC
NOV HEADWORKS FINAL DESIGN - WWTP
33,054.00
12/22/2020
213550
NORTH CENTRAL BUS & EQUIPMENT INC
MINI LIGHTBAR -STREETS
434.73
12/22/2020
213551
NORTH CENTRAL LABORATORIES
DISICCANT- WWTP
159.78
12/22/2020
213552
NORTHERN BUSINESS PRODUCTS
TOILET PAPER- LIQUOR HUTCH
49.15
12/22/2020
213553
NORTHERN SAFETY & INDUSTRIAL
EYEWEAR- STREETS
68.00
12/22/2020
213554
NORTHERN STATES SUPPLY INC
WIRE, CABLE TIES, FUSE, SCREWS, WASHERS - HATS
136.86
12/22/2020
213555
NORTHERN TIER TRANSPORTATION LLC
CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS
3,425.00
12/22/2020
213556
NORTHWESTERN POWER EQUIP
2 X SS REPLACEMENT UV CHANNEL SLIDE GATE - WWTP
7,929.00
12/22/2020
213557
NUVERA
NOV & DEC PHONE SERVICES - MULTIPLE DEPTS
12,517.18
12/22/2020
213558
O'REILLY AUTO PARTS
PRIMER, COLORMAXX, MUSCLE MAGIC- PARKS
50.97
12/22/2020
213559
OFFICE DEPOT
OFFICE SUPPLIES- MULTIPLE DEPTS
209.86
12/22/2020
213560
PARK NICOLLET CLINIC
DEC 2020 CAM - EVENT CENTER
2,361.67
12/22/2020
213561
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
2,440.50
12/22/2020
213562
PEAT INC.
SPHAGNUMFINE-COMPOST
10,510.50
12/22/2020
213563
PENMAC STAFFING SERVICES, INC.
CREEKSIDE TEMP STAFFING
1,820.91
12/22/2020
213564
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
5,328.40
12/22/2020
213565
PETERSON, LOIS
REPURCHASE GRAVE SITE
800.00
12/22/2020
213566
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
17,528.67
12/22/2020
213567
PLU NKETTS PEST CONTROL
PEST CONTROL -ARENA
139.15
12/22/2020
213568
PNHS SERVICE AREA
DRUG TESTING: FIRE DEPT
31.00
12/22/2020
213569
PORTFOL SOFTWARE
2021 PORTFOL SOFTWARE MAINT- EDA/HRA
2,074.80
12/22/2020
213570
POSTMASTER
JAN 2021 SR NEWSLETTERS
132.00
12/22/2020
213571
PREMIUM WATERS
DEC SERVICE - PARKS
8.00
12/22/2020
213572
PRO AUTO MN INC.
2017 INTERCEPTOR: REPAIR DRIVER SEAT- FIRE
141.88
12/22/2020
213573
PROFESSIONAL WATER TECHNOLOGIES INC
SPECTRAGUARD- WATER
5,369.00
12/22/2020
213574
PTM DOCU M E NT SYSTE MS
1099'S & W-2'S- FINANCE
226.39
12/22/2020
213575
QUADE ELECTRIC
LIGHT BULBS - WWTP
94.85
12/22/2020
213576
QUILL CORP
GLOVES, TISSUES - POLICE
213.88
12/22/2020
213577
R & R EXCAVATING
FINAL EST#4: AIRPORT AREA UTILITY EXTENSION
11,519.10
12/22/2020
213578
RED BULL DISTRIBUTION COMPANY, INC.
COST OF GOODS SOLD - LIQUOR HUTCH
196.00
12/22/2020
213579
REINDERS
LED'S, WIRE - PARKS
676.85
12/22/2020
213580
REINER ENTERPRISES INC
CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS
37,526.32
12/22/2020
213581
REVIERWELDING
PLATES&LABOR-CEMETERY
561.46
12/22/2020
213582
RUNKE,KAY
REFUND: DEPOT RENTAL -PARKS
75.00
12/22/2020
213583
RUNNING'SSUPPLY
REPAIR&MAINTSUPPLIES - MULTIPLEDEPTS
575.03
12/22/2020
213584
SALTMAN LLC
SALT - ARENA
75.00
12/22/2020
213585
SHERWIN WILLIAMS
PAINT- REC BLDG
56.39
12/22/2020
213586
SHORT-ELLIOT-HENDRICKSON, INC
CONSULTING SERVICES- MULTIPLE PROJECTS
9,006.65
12/22/2020
213587
SKYVIEW DAIRY INC
12/9/20 COMPOST YARDS
3,532.60
12/22/2020
213588
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
34,046.40
12/22/2020
213589
SPIRIT COMMUNICATIONS LLC
REWIRE OLD PART OF HATS BLDG TO IT ROOM
3,726.00
12/22/2020
213590
STAPLES ADVANTAGE
OFFICE SUPPLIES- MULTIPLEDEPTS
361.94
12/22/2020
213591
STARTRIBUNE
26WEEKS SUBSCRIPTION - VARIOUS DEPTS
258.96
12/22/2020
213592
STEELCRAFT
REPAIR PUMP HOUSING & PIPE - WATER
135.00
12/22/2020
213593
STREICHER'S
REMOTE PRESSURE SWITCHES- POLICE
66.00
12/22/2020
213594
SUN LIFE FINANCIAL
DECEMBER DENTAL CLAIMS
6,464.60
12/22/2020
213595
SUNCOAST GARDEN PRODUCTS INC.
EVERGREEN CYPRESS BLEND - COMPOST
5,075.00
12/22/2020
213596
TEK MECHANICAL
REPAIR AIR HANDLER - WWTP
135.00
12/22/2020
213597
THE PAINT FACTORY
ALCOHOL LICENSE PRORATED REFUND
159.39
12/22/2020
1213598
ITHOMSON REUTERS-WEST
OCT WEST INFO CHARGES - LEGAL
1,216.05
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 12/9/20-12/22/20
Check Date
-----------------
12/22/2020
Check
--------------------
213599
Vendor Name
------------- ----------------- ---------- ----- -------------
TIMBERWALL LANDSCAPE & MASONRY
Description
------------------------------ ---- -------- ---------------------------------
LED LIGHTS - MAYOR/CITY COUNCIL
Amount
-----------------------
585.21
12/22/2020
213600
TITAN MACHINERY
PARTS & SERVICE - MULTIPLE DEPTS
11,674.82
12/22/2020
213601
TOWMASTER INC.
FALLSSPINNER-STREETS
552.33
12/22/2020
213602
TRI COUNTY WATER
BOTTLE WATER DELIVERY- MULTIPLE DEPTS
185.15
12/22/2020
213603
USA BLUE BOOK
PVC BALL VALVES - WWTP
189.06
12/22/2020
213604
VERIZON CONNECT NWF, INC.
NOVPHONESERVICES- STREETS
80.95
12/22/2020
213605
VERIZON WIRELESS
OCT 24 - NOV 23, 2020 PHONE SERVICES
3,472.66
12/22/2020
213606
VFW POST906
ALCOHOL LICENSE PRORATED REFUND
796.91
12/22/2020
213607
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
16,954.45
12/22/2020
213608
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
589.80
12/22/2020
213609
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
4,733.47
12/22/2020
213610
VIVID IMAGE
ANNUAL SAFE & SOUND - LIQUOR HUTCH
862.50
12/22/2020
213611
WASTE MANAGEMENT OF WI -MN
11/16- 11/30 RESIDENTIAL REFUSE
6,487.95
12/22/2020
213612
WEIDE, BILL
UB refund for account: 1-395-6460-1-03
34.12
12/22/2020
213613
WEST CENTRAL SANITATION INC.
NOVEMBER RESIDENTIAL REFUSE
48,282.63
12/22/2020
213614
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
1,105.45
12/22/2020
213615
WINE MERCHANTS INC
COST OF GOODS SOLD - LIQUOR HUTCH
657.71
12/22/2020
1213616
WM MUELLER & SONS
2020 STREET REPAIRS - WATER
2,691.75
Total - Check Disbursements:
$ 1,026,002.78
Department Purchasing Card Activity - November 202C
Date
Dept
Vendor Name
Description
Amount
11/03/2020
PARK AND REC
AMAZON
Trash Liners
37.98
11/11/2020
PARK AND REC
WHENIWORK.COM
Scheduling Software
84.00
11/03/2020
CREEKSIDE
AMAZON
Graphite lubricant
26.61
11/03/2020
CREEKSIDE
AMAZON
Firth wheel plate pullers
59.91
11/06/2020
CREEKSIDE
SPS COMMERCE
Oct 2020 SPS fees for United Hardware and Bomgaars
215.00
11/27/2020
CREEKSIDE
AMAZON
Hand sanitizer
9.85
11/27/2020
CREEKSIDE
AMAZON
Hand sanitizer
9.85
11/27/2020
CREEKSIDE
AMAZON
Infra Red Thermometer and face shields
43.80
11/27/2020
CREEKSIDE
AMAZON
Infra Red Thermometer and face shields
43.79
11/02/2020
FINANCE
AMAZON
Elections - Mailing address labels
29.16
11/09/2020
FINANCE
AMAZON
City Center office supplies
24.36
11/09/2020
FINANCE
AMAZON
Admin - 2-hole punch
12.60
11/18/2020
FINANCE
AMAZON
COVID-Return of Touchless Toilet flush
(2,736.00)
11/19/2020
FINANCE
AMAZON
Finance - ink pad for stampers
5.39
11/20/2020
FINANCE
AMAZON
City Center - compostablehotpapercups
157.51
11/30/2020
FINANCE
AMAZON
Admin - utility knife/box cutter
13.99
11/30/2020
FINANCE
AMAZON
City Center- ball point pens
8.79
11/02/2020
LIQUOR HUTCH
MENARDS HUTCHINSON
Misc cleaning supplies
96.71
11/02/2020
LIQUOR HUTCH
FACEBOOK
Facebook advertising
20.00
11/04/2020
LIQUOR HUTCH
ALCOHOL AND GAMBLING ENFO
Buyers Card Renewal online processing fee
0.50
11/04/2020
LIQUOR HUTCH
ALCOHOL AND GAMBLING ENFO
Buyers Card Renewal
20.00
11/12/2020
LIQUOR HUTCH
AMAZON
Ink cartridges for printer
61.43
11/16/2020
LIQUOR HUTCH
RITE INC
Monthly RITE service fee
267.19
11/18/2020
LIQUOR HUTCH
AMAZON
Disposable face masks
59.95
11/19/2020
LIQUOR HUTCH
CASH WISE FOODS
Misc store supplies
42.30
11/23/2020
LIQUOR HUTCH
EIG CONSTANTCONTACT.COM
Email blast advertising
70.00
11/27/2020
LIQUOR HUTCH
CASH WISE FOODS
Misc store supplies
6.75
11/27/2020
LIQUOR HUTCH
SUBWAY
Appreciation lunch for employees before Thanksgiving
201.49
11/11/2020
PUBLIC WORKS
PAYPAL
WWTF Control Module
68.25
11/13/2020
PUBLIC WORKS
AMERICAN PUBLIC WORKS ASSN -APWA
APWA Training - Kent E.
50.00
11/17/2020
PUBLIC WORKS
SIMPLISAFE
Cemetery annual security fee
293.79
11/19/2020
PUBLIC WORKS
DIAMOND TOOLS DEP
Bit/shaft extension
438.00
11/03/2020
ADMIN
WM SUPERCENTER
Food and Supplies for Election Day
173.73
11/16/2020
ADMIN
GPS MUNICIPAL CLERKS AND
Annual MCFOA Dues for Melissa
46.00
11/05/2020
EDA
USPS
Postage for CARES program
55.00
11/09/2020
EDA
TOWN & COUNTRY TIRE
Oil change and new tire for van
202.09
11/18/2020
EDA
MIDAMERICA EDC
Mid America EDC annual membership and conference fee
399.00
11/10/2020
POLICE
TARGET
Thermometer
64.99
11/11/2020
POLICE
BCA
DMT refresher Salazar
75.00
11/16/2020
POLICE
MESSAGEMEDIA USA, INC.
Paging
30.00
11/17/2020
POLICE
AMAZON
Gators
107.94
11/27/2020
POLICE
AXON ENTERPRISE, INC.
Taser target system
270.00
11/23/2020
FIRE
FASTENAL COMPANY
Training site tower door hinges
138.24
11/27/2020
FIRE
GALLS LLC
Command parkas, face coverings, uniform items
1,367.00
11/02/2020
IT
AMAZON
Monitor stand GIS computer
82.99
11/04/2020
IT
AMAZON
Misc cables and Surface Pro case Mike Schumann
47.48
11/05/2020
IT
AMAZON
Labels for equipment recycling
8.87
11/05/2020
IT
AMAZON
Misc cables and Surface Pro case Mike Schumann
8.99
11/09/2020
IT
HERMAN MILLER
Office Chair Tom Kloss
1,445.00
11/11/2020
IT
AMAZON
Scanner cables MV
41.94
11/11/2020
IT
AMAZON
Scanners for MV
2,639.97
11/30/2020
IT
LOGMEIN GOTOMEETING
Local number option GoToMeeting for Tom and Matt
10.79
Total - P-Cards:
$ 6,957.97
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Consideration of Charter Commission Amendments
Agenda Item:
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Matt Jaunich/Marc Sebora
Agenda Item Type:
Presenter: Matt Jaunich/Marc Sebora
Reviewed by Staff ❑�
Public Hearing
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Hutchinson Charter Commission met on November 21, 2019, and September 29, 2020, to review and discuss
proposed changes to the City Charter. The changes reviewed pertain to the following sections in Chapter 11 - Public
Ownership and Operation of Utilities:
Section 11.02 — Appointment and Terms
Section 11.08 — Removal of Commissioners
In between the Charter Commission's meetings, the Hutchinson Utilities Commission reviewed the proposed changes
and are in favor of them.
On November 5, 2020, the Charter Commission formally submitted a recommendation to the City recommending that the
above -mentioned sections be amended by ordinance. The attached recommendation letter from the Charter
Commission encapsulates the specific changes as proposed by the Charter Commission.
Minnesota Statute Section 410.12, Subd. 7 allows for Charter amendments to be enacted by ordinance following a public
hearing. These amendments may be considered for adoption by a unanimous vote of the Council via ordinance. Upon
discussion, a first reading of an ordinance with the proposed Charter changes may be placed on the January 12, 2021,
Council agenda as a first reading. Should the Council approve the first reading of the ordinance, a second reading and
adoption of the ordinance will be placed on the January 26, 2021, Council agenda. If the Council approves the
ordinance, the amendments will take effect 90 days from the date of the adoption of the ordinance. During that 90 day
period, citizens can circulate a petition and file with the City a petition with verified signatures of registered voters
requesting that any of the proposed changes above be voted on at a referendum.
The ordinance must be approved unanimously in order to take effect.
BOARD ACTION REQUESTED:
Accept recommendations of Charter Commission for City Charter amendments and set first reading of
ordinance for January 12, 2021.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
HUTCHINSON CHARTER COMMISSION
November 4, 2020
Hutchinson City Council
111 Hassan St. SE
Hutchinson, MN 55350
Re: Charter Commission Recommendation
Dear City Council:
On November 21, 2019, the Hutchinson Charter Commission met to discuss possible changes to
the Hutchinson City Charter pertaining to eligibility to serve on the Hutchinson Utilities
Commission to allow more people to be eligible to serve on the Utilities Commission. Initial
changes were developed and those changes were reviewed by the Hutchinson Utilities
Commission at its December 2019 and January 2020 meetings. The Hutchinson Utilities
Commission is in favor of the changes.
After a delay due to the COVID-19 virus, the Hutchinson Charter Commission met on
September 29, 2020, to review and discuss proposed changes to the City Charter, particularly
changes to Chapter 11 — Public Ownership and Operation of Utilities. The changes reviewed
pertained to the following sections:
Section 11.02 — Appointment and Terms
Section 11.08 — Removal of Commissioners
The Charter Commission voted to recommend amendment, by way of ordinance, of sections of
the City Charter as follows:
Section 11.02. APPOINTMENT AND TERMS. The commission shall consist of five (5)
persons, registered voters of Hutchinson, or who is an owner of a business whose principal place
of business is within the City of Hutchinson which is a rate -payer of the Utilities Commission who
shall be appointed by the council. Of the five members, only one member may be a non-resident
business owner. In addition, one of the members may be a member of the city council appointed
annually by the mayor with the consent of the city council, at the first meeting of the city council
in January of each year. After initial appointments for such terms as are set by the council, a
member shall be appointed every year for a term of 5 years, to fill the place of the member whose
term has expired, except for any city council member appointed to serve on the Utilities
Commission, and in such case, that person shall serve a one year term subject to reappointment.
The commissioners in office at the time of adoption of this charter shall continue to serve the term
to which they were previously appointed. Commissioners shall qualify for their office by taking
and subscribing to the oath of office required of members of the council and filing the same with
city administrator. They shall hold office until their successors are appointed and qualified and
vacancies in office for any cause shall be filled for the balance of the term in which the vacancy
occurs in the same manner as the original appointment is made. No member shall serve more than
two consecutive five-year terms, exclusive of the fulfillment of an unexpired term, but shall be
again eligible for such service following a break in service of not less than one year. The members
of the commission, excluding the city council member, may receive compensation for their
services as determined by the council.
Section 11.08. REMOVAL OF COMMISSIONERS. If a commissioner is guilty of
malfeasance or misfeasance in office, has become incapacitated to hold office, or ceases to be
resident f the City of Rutehinsen to maintain the qualifications necessary for appointment to the
commission and such fact is brought to the City Council by council investigation or a petition of
ten (10) or more voters of the City of Hutchinson, the commissioner may be removed from office
by a four -fifths (415) majority vote of the council. Upon the filing of any such fact, together with
a copy of such charges, such commissioner shall be notified of the time and place where the council
will meet to consider such charges. Notice shall be given at least ten days before the meeting, at
which time such commissioner shall have the right to be present and produce testimony and
evidence. No member of the commission shall continue in office after the loss of any qualification
required for appointment to that position.
On behalf of the Charter Commission, please accept the recommendations as described above
and consider adopting them by ordinance.
S' rely,
Don Walser
Charter Commission Chair
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Discussion on the General Fund Balance
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
Communications, Requests
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
A short presentation regarding the General fund balance. We will look at our current policy and
historical fund balance amounts. We will also review how the policy could be revised to
committed fund balance for certain risk factors facing the City, such as Public Emergencies and
Levy Stabilization.
BOARD ACTION REQUESTED:
Review and discuss the General fund balance policy.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Consen
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
12/16/2020
What is Fund Balance?
Fund balance is the difference between assets and liabilities
reported in the General fund.
It is the accumulation of all prior years' net surpluses
and/or deficits of revenues over expenditures.
Typically referred to as a ""Rainy Day Fund" or "Reserves'.
A CITE "'
!f'®IF P'Pl HUTCHINSON
What is Fund Balance?
The Minnesota State auditor recommends that cities
maintain a fund balance of between 35% to 50%, or no
less than 5 months of operating expenditures.
Bond rating agencies do not have recommended fund
balance levels, but they look favorably on larger fund
balances which protect against contingencies and cash flow
needs.
A CITY
,f oo FOURPOSE■ HUTCHINSON
1
12/16/2020
Current General Fund Policy
The City will maintain an unrestricted fund balance in the
General fund of an amount not less than of the next
year's General fund budgeted expenditures.
This will assist in maintaining an adequate level of fund
balance to provide for cash flow requirements and
contingency needs because major revenues, including
property taxes and other government aid are received in
the second half of the City's fiscal year.
A CITY "'
ON PURPOSE. HUTCHINSON
Historical General Fund Balance
$9,000,000
59.6% 60.2%
58.0% 58.5%
59.8%
$s,0oo,000 55.7%
54.2%
55.2% 56.7%
60.0•�
52.3%
$7,000,000
SO.O%
$2,
07
$6,000,000
$1,
81
$1,
9 S
g, 1,
6%1
40.0%
$5,000,000
$1,
413
$1
90
811
$1,
1,
3 9
10
$1,
85
$4,000,000
$5,
40
30.0%
$5,
17
$3,000,000
$5,
21
$4,
51
20.0%
$2,000,000
$4,
94
$4,
78
$4,
84
10.0%
$1,000,000 $4,
16
$4,
75
$4,
20
$O
0.0%
2010 2011 2012 2013 2014
2015 2016
2017 2018 2019
i� Working Capital Unassigned Assigned or Committed
iiiiiiiiiiiiiNonspendable or Restricted Fund Balance %
A CITY '._"
ON PURPOSE. HUTCHINSON
2
12/16/2020
Policy Discussion
As we look to update our Fund balance policy in 2021, discussion will be
critical to Identify and Assess risks facing the City of Hutchinson.
• Working Capital - 40% to fund operations between tax settlement dates
• Public Emergency funds
— Includes temporary funding until Insurance or FEMA proceeds are received
• Budget Balancing / Levy Stabilization funds
• Other
A CITY "'
ON PURPOSE■ HUTCHINSON
Policy Discussion
Once we determine the City's areas of Risk, we would need to
determine a Percentage or Dollar amount to commit within our General
fund balance. Note: Percentage amounts would fluctuate as fund
balance fluctuates.
Example:
■ 40% - Working Capital
■ 5% - Public Emergencies
■ 3% - Budget Balancing / Levy Stabilization
■ 2% - Other one-time needs
■ 50% Total Committed Fund Balance
A CITY V
ON PURPOSE■ HUTCHINSON
3
12/16/2020
Policy Discussion
The Policy would also need to define:
1) How and for what the committed fund balance may be used
2) How to replenish committed fund balance if amounts fall below the
thresholds created by policy
3) How to handle excess fund balance — transfers for other needs?
4) Annual reporting and review with city council
5) Periodic review of committed fund balance target amounts
A %01 1 T V
�""11�^ HUTCHINSON
Pund Balance Scenario
2020 Estimated Fund Balance $7,900,000
Restricted Fund Balance (drug forfeiture a E911 funds)-$226,754
Unrestricted Fund Balance $7,673,246
Working Capital
Public Emergency fund
Levy Stabilization fund
Other
Committed Fund Balance
Restricted Fund Balance
Excess Fund Balance
Total Fund Balance
57.7%
56.0%
40% $5,478,457
5% $684,807
3% $410,884
2% $273,923
$6,848,071 50.0%
$226,754 1.7%
$825,175 6.0%
$7,900,000 57.7%
CITY
r**0 "0' ERPOSE.
u
HUTCHINSON
4
12/16/2020
Comments r r Questions?
Knowing that a 2021 policy update will potentially
require two or three council meetings for
discussion and review, are there any comments or
questions at this time?
A CITY "'
ON PURPOSE. HUTCHINSON
5
HUTCHINSON CITY COUNCIL ct=y'fl1
Request for Board Action 7AL Zwl,7
Agenda Item: Resolution No. 15256 City of Hutchinson 2021 Seasonal/Temp Compensation Pl6
Department: Administration
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Brenda Ewing
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Seasonal and temporary employees are utilized in the majority of City departments, at all times of the calendar year,
and in various types of positions as noted on the attached position table. These positions are a critical component in
the City efforts to provide City services to our citizens.
The Council annually adopts a formal resolution establishing a Seasonal/Temporary Compensation Plan. Attached is
the proposed City of Hutchinson 2021 Seasonal / Temporary Compensation Plan. The pay grid has been changed to
reflect the State of Minnesota minimum wage increase to $10.08/hour effective January 1, 2021. The change resulted
in the recommendation to increase the entire grid to maintain the distinction between grade rates and to remain
competitive in our local labor market.
As the temporary and seasonal employee needs change frequently, it is also requested that the Council continue to
allow additions to and deletions from the position classification table throughout the year without requiring official
Council action.
BOARD ACTION REQUESTED:
Consideration and Approval of Resolution No. 15256 the 2021 City Seasonal / Temporary Compensation Plan.
Fiscal Impact: Funding Source: Department Budgets
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15256
CITY OF HUTCHINSON
2020 SEASONAL / TEMPORARY COMPENSATION PLAN
RESOLUTION ADOPTING PAY GRID AND POSITION CLASSIFICATION
ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 2021
WHEREAS, the City Council has considered the existing classification of seasonal
and temporary positions for the City of Hutchinson and the current economic conditions,
and;
WHEREAS the Minnesota minimum wage for large employers increases to
$10.08/hour on January 1, 2021,
BE IT RESOLVED, that a Pay Grid and Position Classification Plan are hereby adopted. All
positions covered by this Resolution shall be grouped in grades having a definite range of
difficulty and responsibility. For each position there shall be a title; and there shall be
shown examples of work which are illustrative of duties of positions, as well as requirements
as to knowledge, abilities and skills necessary for performance of the work; and a statement
of experience and training desirable for recruitment into a position.
A. Modification of the Plan
The City Council reserves the right to modify any or all of the components or to vary from
any of the components of the Compensation Plan at its discretion and at any time.
Additions to and deletions from the Position Classification Table may be made by
management as necessary and without Council action.
B. Filina of the Plan
Upon adoption of the Resolution, a copy of the Plan approved by the City Council shall be
placed on file with the City Administrator. The plan so filed and subsequently adjusted by
the Council shall be the Seasonal / Temporary Compensation Plan of the City.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
That the following tables are hereby adopted as the City Seasonal /Temporary Position
Classification Assignment Table and the Seasonal Pay Grid.
2021 City of Hutchinson Seasonal / Temporary Position Classification Table
S/T Positions by Grade
S/T 1
Concessions Worker
Event Center Attendant
Gymnastics Aide
PRCE Office Staff
Rec Center Attendant
Rink/Warming House Attendant
Scorekeeper
Tournament Worker
Admissions/Pool Attendant
Any other non -lifeguard employee under 18
(arena, park maint., etc)
S/T 2
Lifeguard
Skating Instructor
* Temporary Liquor Sales Clerk
Water/Wastewater Laborer
Youth Coach
S/T 3
Arena Attendant
Bike/Park Patrol
Concession Lead
Event Center Maintenance
Lifeguard - Shift Leader
** Park Maintenance
** Public Works Laborer
Rec Center Attendant/Janitor
Swimming Instructor
S/T 4
Public Works Maintenance Assistant
(Forestry/Streets/ Jetter)
S/T 5
Parks Seasonal Maintenance Lead
Lifeguard Scheduler
Seasonal Arena Lead Worker
S/T 6
Adaptive Recreation Assistant
Youth Head Coach
S/T 7
Public Works Intern (W/WW/Forestry/Environmental)
S/T 8
Engineering Survey Crew
Head Lifeguard
Seasonal/Temporary Planning/Building Office Worker
*** Public Works Maintenance Specialist
*** Parks Maintenance Specialist
S/T 9
Arena Attendant/HVAC Mechanic
S/T 10
S/T 11
Lifeguard Supervisor
Public Works Equipment Operator (CDL)
Swimming Supervisor
Tournament Coordinator
S/T 12
Aquatic Center Manager
* Compensation for temporary liquor sales clerk is
$13.00/hour based on market demand. (2020)
** Positions are primarily mowing or performing
building/grounds maintenance. (parks/airport/
cemetery)
*** Positions truly support and perform duties
similar to or with the full time maintenance
employees.
Attachment A
2021
CITY OF HUTCHINSON
SEASONAL PAY GRID
Step 1
Step 2
Step 3
Step 4
Step 5
Pay Grade
Minimum
Maximum
S/T 1
10.08
10.25
10.50
n/a
n/a
S/T 2
10.50
10.75
11.00
n/a
n/a
S/T 3
10.75
11.00
11.25
11.50
11.75
S/T 4
11.00
11.25
11.50
11.75
12.00
S/T 5
11.25
11.50
11.75
12.00
12.25
S/T 6
11.50
12.00
12.50
13.00
13.50
S/T 7
11.75
12.61
13.48
14.34
15.20
S/T 8
12.75
13.69
14.63
15.56
16.50
S/T 9
13.75
14.76
15.78
16.79
17.80
S/T 10
14.75
15.84
16.93
18.01
19.10
S/T 11
15.75
16.91
18.08
19.24
20.40
S/T 12
20.75
22.29
23.83
25.36
26.90
Adopted by the City Council this day of 2020.
ATTEST:
Matthew Jaunich, City Administrator
Attachment B
Gary Forcier, Mayor
HUTCHINSON CITY COUNCIL ct=y'fl1
Request for Board Action 7AL Zwl,7
Agenda Item: Resolution No. 15261 - 2021 City Compensation Plan/Classification Table
Department: Administration
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Attached is Resolution No. 15261 the proposed 2021 Compensation Plan for the City of Hutchinson. Please note
that this policy, proposed to be effective on January 1, 2021, will replace the current 2020 Compensation Plan.
Language has been added to the 2021 plan ito indicate that the application of merit/performance increases for
employees appointed to the position of fpolice sergeant is now subject subject to collective bargaining per the
certification of the unit earlier this year.
The proposed 2021 pay grid included in the plan reflects a 2% market adjustment to the 2020 pay grid, and the
adjustment has been reviewed and recommended for adoption by the Wage Committee and department directors.
Please note that this market increase adjusts the pay grid but does not result in comprehensive across the board
market increases for all regular employees. Increases are only proposed for those employees whose pay would fall
below the minimum of the grid as of January 1, 2021.
BOARD ACTION REQUESTED:
Consideration and approval of Resolution No. 15261 City of Hutchinson 2021 Compensation Plan, Position
Classification Table and Pay Grid
Fiscal Impact: Funding Source: General Fund and Enterprise Fund Budgets
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15261
CITY OF HUTCHINSON
2021 COMPENSATION PLAN
RESOLUTION ADOPTING THE PLAN, POSITION CLASSIFICATION
ASSIGNMENT TABLE AND PAY GRID EFFECTIVE JANUARY 1, 2021
WHEREAS, the City Council has considered the existing classification of positions for the
City of Hutchinson and the current economic conditions,
BE IT RESOLVED, that a Compensation Plan is hereby adopted. All positions covered by this
Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For
each position there shall be a title; and there shall be shown examples of work which are
illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills
necessary for performance of the work; and a statement of experience and training desirable for
recruitment into a position.
A. Plan Objectives
• To establish and maintain a compensation plan that enables the City of Hutchinson to be
highly competitive within our defined market.
• To lead or exceed the market in attracting and retaining qualified, reliable and motivated
employees who are committed to quality and excellence for those we serve.
• To ensure, subject to the financial condition of the City, that employees receive fair and
equitable compensation in relation to their individual contributions to the City's success.
• To follow the principles of pay equity in establishing and maintaining pay relationships
among positions based on the categories of the Keystone Job Leveling System.
• To ensure program flexibility necessary to meet changing economic, competitive,
technological, and regulatory conditions encountered by the City.
• To balance compensation and benefit needs with available resources.
B. Plan Structure
The compensation plan specifies salary range minimums and maximums. The intent of each
salary grade is to fall within 80% and 120% of identified market for positions within the grade.
(See Attachment B)
Each numbered pay grade in the basic table consists of the following:
1. Salary Minimum: The lowest amount paid to an employee in a specific job
grade or class. No employee will receive less than the minimum rate. (80% of market)
2. Salary Mid-point/Market Rate: The middle of the salary range. (100% of market)
3. Salary Maximum: The highest amount paid to an employee in a specific job
grade or class. No employee will be paid a base rate above the maximum of the salary
range. (120% of market).
C. Open Salary Range
The City shall adopt an Open Salary Range compensation plan that will allow for maximum
flexibility and in -range salary administration since there are not defined or pre -calculated
"steps". Employee movement within the pay grade range to which their position is assigned is
based solely on performance. The open salary range concept rewards good and exceptional
performers and advances employees to the market rate more quickly. (See item I. [4])
D. Position Classification Assignment
The position assignment table shall assign all of the various positions to the appropriate pay
grade (See Attachment A).
The City Administrator and Human Resources Director may jointly approve a reclassification of a
position provided the reclassification does not exceed two grades upward or two grades downward
from the current pay grade. To initiate consideration of this type of reclassification, the department
director shall submit in writing the specific reasons for the reclassification.
Any changes to the classification of a position of more than two pay grades shall be approved
by the City Council. Requests for reclassification are normally brought before the Council with
the annual budget process, and at other times of the year, as needed. To initiate such a
reclassification request, the department director shall submit a written request for consideration
to the City Administrator and the Human Resources Director. The request shall include a
description of significant or considerable changes to the position that warrant a reclassification.
The City Administrator and Human Resources Director will determine if the reclassification
request is to be forwarded to the City Council for consideration.
E. Allocation of New Positions
When a new position is created for which no appropriate description exists or when the duties of
an existing position are sufficiently changed so that no appropriate description exists, the City
Council, after recommendation of the Human Resources Director, shall cause an appropriate
job description -specification to be written for said position.
F. Pay Grades
1. Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new employee
will be the minimum rate. After satisfactory completion of the required probationary
period, an increase may be granted as warranted by the annual performance appraisal.
Thereafter, consideration for increases may be given annually on a standardized date
established by the City. The City Administrator reserves the discretion to adjust
individual rates within the assigned pay grades as required. The Council will determine
any pay increase for the City Administrator.
2. Non -Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new employee
will be the minimum rate. After satisfactory completion of the required probationary
period, an increase may be granted as warranted by the annual performance appraisal.
Thereafter, consideration for increases may be given annually on a standardized date
established by the City. The City Administrator reserves the discretion to adjust individual
rates within the assigned pay grades as required.
3. Police Patrol Positions
The position of full time police patrol officer is assigned to Grade 160 on the pay plan.
Temporary assignments will be made from these positions as needed for the
investigative function for the department. With said assignment, there will be an
additional $200.00 per month premium on top of the employee's patrol officer pay grid
assignment.
4. Part -Time Liquor Store Clerk, Part -Time Custodial and Part -Time Compost Site
Monitor Positions
The part-time positions of liquor store clerk, custodian, and compost site monitor have
been placed in separate pay plans that recognize the specific industry labor markets in
which they work.
The City Administrator and the Human Resources Director, as directed by the Administrator, shall
maintain the discretion to hire at any point within the range based on the qualifications, experience,
market conditions or other relevant factors, to secure the best candidate for the position.
G. Promotion, Position Reclassification, and Demotion Pay Rate Adjustment
1. When an employee is promoted or the position to which they are appointed is
reclassified upward, the employee's pay rate will be adjusted as follows:
a. If the promotion or reclassification results in a one grade adjustment upward, the
employee shall be compensated within the higher salary range at a rate that is equal
to the compa ratio of the employee's pay rate in their current range.
b. If the promotion or reclassification results in more than a one grade adjustment
upward, the employee's pay rate will be adjusted by using one of the following
methods:
To at least the minimum of the higher salary range for classified staff positions; or
If the employee's current pay rate is at or above the minimum of the promotional
or reclassified position, the pay rate may be increased to a level within the salary
range or budgeted pay rate amount that is equitable, based on the employee's
related experience, qualifications and the pay rates of the other employees in the
same position; or, the appropriate pay rate based on market conditions and
competition. Generally, this pay rate increase ranges from 5% to 10%; or,
iii. To a level within the higher salary range that is equal to the compa ratio of the
employee's pay rate in the current range if the increase does not exceed 10%
2. When an employee is demoted or the position to which they are appointed is reclassified
downward, the employee's salary will be adjusted as follows:
a. If the employee's current pay rate is within the salary range of the resulting position,
the pay rate will remain unchanged.
b. If the employee's current pay rate is above the maximum of the salary range, the
current pay rate may be maintained, but frozen until the pay rate falls within the
salary range as a result of adjustments to the pay grid, or may be lowered to the
maximum pay rate of the lower pay grade.
When making salary adjustment decisions, the following may be considered:
• market condition trends, such as inflation and the current salary rates for the external
market
• employee performance to reward increased productivity and performance improvements
• available resources, salary maximums, and other restrictions to ensure that the increase
is allowable and that funds exist to cover it
The City Administrator will normally discuss the proposed pay adjustment with the
director/department head and the Human Resources Director. The City Administrator must
approve any pay rate adjustment due to promotion, reclassification or demotion and may
vary from this policy and approve a different pay rate adjustment, per his/her discretion.
Definitions
Promotion - A promotion is the appointment of a current, active regular employee to a
position in a higher salary range than the one to which the position is presently assigned.
Most promotions will occur as a result of a job posting or a departmental reorganization. A
promotion is also advancement to a position that requires performing accountabilities of
increased complexity or responsibility.
Demotion - A demotion is the appointment of a current, active regular employee to a position
in a lower salary range than the one to which the position is presently assigned. Most
demotions will occur as a result of a departmental reorganization or disciplinary action. A
demotion is also an appointment to a position that requires performing accountabilities of
decreased complexity or responsibility.
Reclassification — A reclassification is the placement of a current position in a higher or lower
salary grade because the position evaluation criteria have changed and now meet the
requirements of a higher or lower pay grade.
H. Apprenticeship Program
The City has implemented an apprenticeship program for those Water and Wastewater
Department positions subject to identified employee development including required
licensures/demonstrated skills, experience /longevity, and maturation in a position that directly
affect the department's ability to deliver municipal services.
I. Performance Evaluations
1. For all regular full time and part time employees, a performance appraisal or evaluation
will be made on, at minimum, an annual basis and per city policy No. 3.08. An
evaluation made by the employee's supervisor shall be submitted in writing to the
employee and to the City Administrator/Human Resources Director. All evaluations will
be forwarded to Human Resources for filing in the employee files.
2. Evaluations shall be based upon the performance of the individual in the position
measured against established job performance criteria. Such criteria may include level
of knowledge, skills, ability, and quality of work, personal work traits, compliance with
established City or departmental rules and regulations or any other criteria that is
indicative of performance.
3. The performance appraisal process is the application of performance standards to past
performance. In appraising an employee, these are the basic levels of performance:
Outstanding Performer - Performance is exceptional in all areas and is recognizable as
being far superior to others.
Exceeds Expectations - Results clearly exceed most positions requirements.
Performance is of high quality and is achieved on a consistent basis.
Solid Performer - Competent and dependable level of performance. Meets
performance standards of the job.
Needs Improvement - Performance is deficient in certain area(s). Improvement is
necessary.
Unsatisfactory - Results are generally unacceptable and require immediate
improvement.
4. Results
The results of the employee's evaluation will normally have the following effect on his/her
salary per the following Merit Increase Guide:
Merit Guide Chart
Pay Level Within Grade
Compa Ratio
80-88
88.1-96
96.1-104
104.1-112
112.1-116
116.1-120
Performance Rating
Minimum
Lowe r
Middle
Midpoint
(Competitive
Market)
Upper Middle
Maximum
Maximum
Outstanding Performer (4.51- 5)
7%
6%
5%
4%
3%
2%
Exceeds Expectations (3.51- 4.5)
6%
5%
4%
3%
2%
1%
Solid Performer (2.51- 3.5)
5%
4%
3%
2%
1%
0%
Needs Improvement (1.51- 2.5)
2%
0%
0%
0%
0%
0%
Unsatisfactory (0 - 1.5)
0%
0%
0%
0%
0%
0%
NOTE: 1) % increase may not result in a pay rate higher than the maximum noted on the pay grid
*Compa-ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time employees
will be effective on the first date of the first full pay period commencing on or after March
1, except for newly hired employees. For 2021, the effective date is Sunday, March 7,
2021. New employees are eligible for consideration for a merit/performance increase
after one year of continuous employment, generally, the first year anniversary date. In
subsequent years, eligible employees will be eligible for consideration for the merit/
performance increase as specified previously and at the discretion of the department
director. Application of merit/performance increases for employees appointed to the
positions of full time police patrol officer and police sergeant is subject to collective
bargaining.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to deviate
from the pay plan when, in the sole judgment of the City Council, market conditions or
other circumstances dictate such a decision.
The City Administrator and Human Resources Director maintain final approval responsibility for
salary increases.
J. Annual Market Adjustment Consideration
As part of the budget preparation process, an annual market adjustment to the existing pay grid,
expressed as a percentage increase, is recommended to the City Council for review and
consideration for approval.
In determining a recommendation for an annual market adjustment, at least the following
information shall be considered:
1. U.S., Midwest, and Minneapolis/St. Paul consumer price index changes (CPIU & CPIW)
2. Employment cost data
3. Social Security and PERA calculation of cost of living increase
4. Unemployment rate
5. Employee turnover rate
6. Legislative growth factor constraints
An approved market adjustment is applied only to the City Pay Grid, and no individual market
increases will be granted in 2021. If an adjustment to the pay grid results in a regular
employee's wages being below the minimum rate of the grid, the wages for the affected
employee(s) will be increased to the newly established minimum rate effective January 1st
K. Modification of the Plan
The City Council reserves the right to modify any or all of the components or to vary from any of
the components of the Compensation Plan at its discretion and at any time.
L. Review of the Plan
As often as necessary to assure continued correct classification, the Position Evaluation and
Compensation Plan shall be reviewed by the Human Resources Director and necessary
adjustments recommended to the City Council. It is recommended that a comprehensive review
be completed at least every five years.
M. Filing of the Plan
Upon adoption of the Resolution, a copy of the Compensation Plan approved by the City
Council shall be placed on file with the City Administrator. The plan so filed and subsequently
adjusted by the Council shall be the Compensation Plan of the City.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
That the following tables are hereby adopted as the City Position Classification Table and Pay
Grid, to be reviewed from time to time, as appropriate.
CITY OF HUTCHINSON
2021 Position Classification
Table
Grade
Position
Grade
Position ■
110
PT Adaptive Recreation Coordinator
150
Equipment Mechanic _
110
PT Compost Scale Operator
150
Maintenance Lead Operator _
110
PT Maintenance - City Center
150
Parks Maintenance Specialist
110
PT Custodian - Event Center/Recreation Center
150
_
Sales & Marketing Specialist
110
PT Liquor Sales Clerk
150
IT Technician _
110
PT Office Specialist - Event Center
_
110
PT PRCE Receptionist
160
Arborist _
160
Building Inspector
120
Administrative Secretary - Public Works
160
Executive Assistant/Paralegal
120
General Maintenance Worker - Event Center
160
Police Officer- FT/PT
120
Permit Technician
120
Licensing Clerk FT/PT
170
_
Event Center Coordinator _
120
PT Recreation Facility Maintenance Technician
170
Recreation Services Coordinator _
120
PT Recreation Specialist/Concessions Coordinator
170
Senior Engineering Specialist
120
PRCE Maintenance Technician
170
_
Server/Network Technician _
120
Utility Billing Specialist
120
Water/Wastewater Technician
180
_
Building Official _
120
Planning/Building/EDATechnician
180
Facilities Manager _
180
Motor Vehicle Deputy Registrar
130
Administrative Secretary - Engineering
180
Parks Supervisor
130
Compost Laborer
180
Police Sergeant
130
Emergency Dispatcher - FT/PT
180
Project/Environmental/Regulatory Manager
130
Hospital Security Guard - FT/PT
180
Wastewater Supervisor
130
Police Administrative Specialist
180
Water Supervisor
130
Police Supplemental Services Specialist
_
130
Human Resources/Administrative Technician
190
Police Lieutenant _
130
Public Works Maintenance Operator
190
Recreation Facilities Operations Manager _
130
Wastewater Maintenance Operator
190
Assistant Finance Director _
130
Water Plant Operator
_
200
Compost Manager _
140
Compost Equipment Operator
200
Economic Development Director _
140
Compost Operations Specialist
200
Fire Chief _
140
Lab Technician/Wastewater Operator
200
Liquor Sales Manager _
140
Parks Maintenance Equipment Operator
200
Public Works Manager
140
Payroll/Benefits Specialist
_
_
140
Plant Equipment Mechanic II
220
Finance Director _
140
Police Investigations Specialist
220
Human Resources Director _
140
Senior Accounting Specialist
220
Information Technology Director
140
Senior Liquor Sales Clerk
220
Parks/Recreation/Community Ed (PRCE) Director
140
Senior Public Works Maintenance Operator
220
Planning Director
140
Senior Water Plant Operator
140
Senior Wastewater Operator
230
City Attorney
230
Police Chief/Emergency Management Director
150
Compost Coordinator
230
Public Works Director/City Engineer
150
Inspector
150
Engineering Specialist
260
City Administrator
Attachment A
2021 Hutchinson Pay Grid - 2% Increase
Grade
MIN
MID/
MARKET
MAX
80%
100%
120%
260
$51.14
$63.92
$76.70
250
$48.19
$60.24
$72.29
240
$45.70
$57.12
$68.54
230
$43.65
$54.56
$65.47
220
$39.79
$49.74
$59.69
210
$37.74
$47.18
$56.62
200
$35.91
$44.89
$53.87
190
$32.51
$40.64
$48.77
180
$30.01
$37.51
$45.01
170
$27.46
$34.32
$41.18
160
$26.14
$32.68
$39.22
150
$24.10
$30.12
$36.14
140
$22.74
$28.43
$34.12
130
$21.14
$26.43
$31.72
120
$19.32
$24.15
$28.98
110
$16.82
$21.02
$25.22
PT Cust
100
$15.00
$18.75
$22.50
PT LIQ
95
$11.74
$14.67
$17.60
PT Comp
90
$11.05
$13.81
$16.57
Adopted by the City Council this day of 2020. (This replaces
Resolution No. 15115)
ATTEST:
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
Attachment B
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution 15243 Adopting the 2021 Fee Schedule
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 3
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Attached is the 2021 Fee Schedule for City operations with all proposed changes shown in red
font.
BOARD ACTION REQUESTED:
Approve Resolution 15243 Adopting the 2021 Fee Schedule
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 15243
ADOPTING 2021 FEE SCHEDULE
WHEREAS, the City of Hutchinson is empowered by previously passed ordinances to
impose fees for services, and
WHEREAS, based upon the recommendation of costs for providing the services for
various city departments
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULES ARE ADOPTED AND
THAT THESE FEE SCHEDULES REPLACE ANY FEE SCHEDULES PREVIOUSLY APPROVED
BY THE HUTCHINSON CITY COUNCIL.
2021 Building Permit Fee Schedule
2021 Compost/Transfer Facility Fee Schedule
2021 Event Center Fee Schedule
2021 Evergreen Reservation Fee Schedule
2021 Finance Department Fee Schedule
2021 Fire Department Fee Schedule
2021 HRA Fee Schedule
2021 Legal Department Fee Schedule
2021 Licenses and Permits Fee Schedule
2021 Liquor License Fee Schedule
2021 Mapping and Printing Service Fee Schedule
2021 Parks, Recreation, and Community Education Fee Schedule
2021 Planning and Land Use Fee Schedule
2021 Police Department Fee Schedule
2021 Public Works Fee Schedule
* Fee Schedules attached
Adopted by the City Council this 22nd day of December 2020.
ATTESTED:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
IL-il
owommm"
000
son "M
H TCHIN ON
A CITY ON PURPOSE.
2021 FEE SCHEDULE
DRAFT - 12/22/2020
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HUTCHINSON
A CITY ON PURPOSE.
December 22, 2020
To the Honorable Mayor Gary Forcier and
City Council Members of the city of Hutchinson
RE: 2021 Budget Message
Dear Mayor Forcier and Council Members:
Office of the City Administrator
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-234-4241/Fax 320-234-4240
The following material constitutes the proposed general fund, enterprise funds, debt service
funds and the Capital Improvement Plan (CIP) for the city of Hutchinson for 2021. There have
been a couple of minor adjustments to the budgets since the truth -in -taxation hearing that was
held on December 3. Those changes resulted in a slight reduction in the tax levy. The budget
package before you for consideration represents extensive work done by the department
directors and their staff, finance director Andy Reid, myself, and the five of you. The budget
development process began in April and continued throughout the summer into September
when the preliminary budget and tax levy was adopted. The preliminary budget was balanced
and included a property tax levy increase of 3.9%. The department directors worked on
reducing that tax levy increase during the months of September through November, and the
budget was subsequently revised and reprioritized by Andy Reid and myself in conjunction with
the Directors. The 2021 final budget and tax levy numbers being presented to you today is
balanced with a new proposed tax levy increase at 2.0%, and is the culmination of 8 months of
work by the great staff of the city of Hutchinson that included four work sessions and a public
hearing with the city council.
Our budget is driven by several different factors. The primary factor is the type and level of
services we want to provide to the community as a whole. It is within your role as the City
Council and policymakers to determine what types, and to what extent, services will be
provided to the citizens of Hutchinson regarding public safety; streets and highways; culture
and recreation; general government; water, sewer and garbage services; as well as the airport,
cemetery, library services, liquor store and Creekside. Another factor that goes into developing
a local municipal budget has to do with how the City is affected by unfunded mandates made at
the State and Federal levels of government. Some of those requirements may be good, some
may be bad, and some may be questionable in value. Still, many times local governments have
no choice but to meet these requirements and pay the associated costs. Unfunded mandates
can range from personnel practices to water and wastewater treatment standards, with the
costs of these mandates being covered by the taxpayers and/or ratepayers.
When it comes to developing a budget, it is my belief that the annual budget, which includes a
5-year capital plan, is one of the biggest, if not the biggest, policy decision a city council can
make. The policy of a budget more or less drives the "work" of the city and is one of the forces
behind achieving the City's Mission and Vision Statements and funding its six core areas of
focus. My philosophy in helping to develop this budget and future budgets is to balance the
needs of the City Council, department directors and staff with the costs associated with the
desired service levels and needs of the public, all the time being aware of the desire to keep the
tax levy low to encourage growth within the community. Ultimately, the needs versus the wants
are decided by you, the elected officials.
The development of the 2021 budget included the consideration of five long-term goals that are
an emphasis with every budget staff develops. Those goals are as follows:
1. What should current and future tax levies look like?
2. What levels of services should the City perform and provide now and in the future?
3. What is an acceptable level of debt?
4. What is our level of investment in technology and equipment, and what period of
payback is acceptable?
5. What are our future infrastructure needs (roads, utilities, buildings, etc.) and how are
we going to pay for them?
As we look to the future, it will be important for the City to continue its efforts to encourage
growth throughout all aspects of the City. Obviously, it is important to see continued growth
within the housing and commercial markets. However, the greatest impact to the City would be
to see new industrial growth, something that is a significant focus of our EDA. More property
taxpayers mean everyone pays less if the overall tax levy stays constant. More commercial and
industrial growth will lower the tax burden on all other properties due to their higher tax
classification. Therefore, budgets and levies that grow with inflation and/or new spending can
remain stable on individual taxpayers due to more taxpayers sharing the burden. Unless the tax
base grows faster than the rate of inflation plus new spending, the individual tax burden will
grow if we increase the tax rate.
Fortunately, our tax base continues to grow and our tax levy increases continue to remain
relatively low allowing us to keep our tax burden steady, if not lower than previous years. From
2019 to 2020, we saw our overall market value increase by 5.9% from $1,043,205,000 to
$1,104,934,500. This was the eighth straight year of an increase and one that was on top of a
growth of 3.7% the previous year. With the continued growth of the City in 2020, we are likely
to see a ninth straight year of market values increasing next year.
All areas of property saw growth in 2020. Specifically, Apartment value went up 16%; AG went
up 10%; residential went up 5.4%; and our commercial/industrial value increased by 4.4%.
Along with our market values increasing, we have also seen our total taxable tax capacity
increase from $10,903,202 in 2019 to $11,220,809, an increase of 2.9%. The City is expecting
another increase in our tax capacity in 2021, continuing to driving down city property tax rates.
One thing to be aware of when setting tax levies in Hutchinson is that the city's value (73%)
and tax capacity (58%) is wrapped up mostly in our residential homesteaded property. As
noted previously, the more commercial and industrial property a city has; the lower the tax
burden will be on residential homes. Identifying opportunities to expand our commercial and
industrial tax base will help to ease the tax burden not only to our residential properties but to
all of our properties.
And with that, here in detail are more specifics regarding the 2021 municipal budget.
2
Tax Levy
The tax levy for the general fund has been set at $5,410,779, up by $151,869 compared to
2020, an increase of 2.9 percent. This will be the sixth straight increase to the general fund tax
levy. The debt service levy for 2021 has been set at $2,200,000; the same as it was in 2020
and is the fifth straight year of a 0% increase to the debt service levy. Due to excellent
planning by previous staffs and city councils, the debt service levy is not expected to increase
again until 2023. The combination of the general fund tax levy and the debt service levy for
2021 sets the total city portion of the tax levy at $7,610,779, a 2% increase from 2020. The
EDA and HRA tax levies are budgeted to increase by 5.9% and 3.6% respectively. Overall, the
total tax levy impact to a Hutchinson resident has been set at $8,011,104, up by $170,068 from
2020, an increase of 2.2%. For comparison purposes, the 2020 total tax levy increased by 2.1%
from 2019.
The main reason behind the need for a tax levy increase is to cover costs associated with
general wage and benefit increases. Most of this is normal growth related to general wage and
benefit increases, with some minor increases due to additional labor costs due to classification
changes or changes in hours worked. Labor costs are and continue to be the biggest driver of
our tax levy. 2021 will be the second year of a tax abatement related to Uponor. In 2021, the
tax abatement amount will be set at $30,000, down from $45,000 in 2020 (33%).
The total tax increase for next year will represent at least the eighth straight year of a municipal
tax increase, which includes our general fund and debt fund levies. Since 2012, our total
property tax levy impact has increased on an average basis by 1.9%. Even with the tax levy
increase, the proposed estimated city tax rate for next year will be at 63.62%, down from
66.47% in 2020. This will be the seventh straight year in which Hutchinson residents will see its
city tax rate decrease. A home valued at $175,000 will see an estimated city tax increase of $19
(2.0) in 2021. It is more likely that a homeowner will see a property tax increase due to their
home value increasing, than because of the Council raising its tax levy. For comparison
purposes, a 0% tax levy increase would have resulted in a minor property tax decrease of two
dollars.
General Fund Revenues and Expenditures
The General Fund is the primary operating fund of the City. It is used to account for all financial
resources except those required to be accounted for in another fund. The general fund consists
of the departments and functions necessary to conduct the day-to-day operations of the City.
The general fund is balanced in 2021 with revenues of $13,676,142 and expenditures of
$13,676,142. The need for additional budget reserves is not needed at this time due to a
healthy general fund balance. 2019 audit numbers showed that the City had a general fund
balance of $7,624,663, approximately 59% of the general fund budget for 2020. The State
Auditor has recommended to cities that their general fund balance should be in the range of
30% to 50%. The 2020 budget and year-end results are not expected to have a significant
impact on the general fund balance.
Outside of the general fund tax levy increase, there were a couple of other minor changes to
general fund revenues. Next year's general fund revenues include an additional $50,000 in
liquor fund transfers. This is a result of the debt obligation to the water and wastewater funds
being paid off in 2020. There is also an additional $10,000 in water fund transfers and $20,000
in wastewater fund transfers to the general fund to help fund shared equipment in our fleet
fund that is purchased by the general fund. After three years of increases, 2021 will not see a
change in Hutchinson Utilities PILOT payment since its 2019 operating revenues decreased from
its 2018 operating revenue (basis for payment).
The general fund also includes a $46,000 transfer from our self-insurance fund to help cover
the City's employee HSA contribution costs, a decrease of $23,000. This is the third year of a
phase out of this contribution. We have about another 3-4 years of transfer money available to
cover these costs and the city began preparing two years ago for the general fund to absorb
these costs for the near future. The 2021 general fund budget includes $40,000 of fund balance
to pay for two, one-time expenditures related to a compensation study and improvements at
the police -training site. Generally speaking, property taxes account for 40% of all general fund
revenues in 2021; 20% comes from charges for service (DMV, recreation and community
education fees, etc.); 20% comes from transfers -in (HUC, Liquor, Creekside, Hospital, etc.);
and 13% from intergovernmental revenue (LGA, State Aid, etc.). The general fund revenues of
$13,676,142 are a budget increase of 1.7% from 2020.
With regard to general fund expenditures, the biggest reason for the increase derives from
increases in employee salaries and benefits. Wages and benefits are expected to increase by
about $83,000 in 2021. This is due to normal growth due to performance evaluations. Wages
and benefits account for 68% of all general fund expenditures in 2021. In regards to our salary
and benefit package, the City continues to offer an attractive wage and benefit package to
assist in the recruitment and retention of capable and well -qualified employees. 2021 will
consist of a review of our wage and benefit package with a goal to continue to position the City
as an attractive place of employment for the years to come.
The general fund expenditures also include $30,000 in funding for a business subsidy (Uponor
Tax Abatement), which is a decrease of $15,000 from 2020. Overall, public safety accounts for
34% of all budgeted expenditures in the general fund in 2021; 26% goes to general
government; 23% goes to culture and recreation, and 15% goes to streets and highways.
Those percentages are roughly the same as our 2020 budget. Overall, budgeted general fund
expenditures increased by 1.7% from $13,452,599 in 2020 to $13,676,142 in 2021.
Public Enterprise Funds
Liquor Hutch, Creekside, water, wastewater, storm water, and refuse (garbage) funds all
comprise the City's public enterprise funds. Enterprise funds are used to account for operations
that are financed and operated in a manner similar to that of a private business enterprise.
Public enterprise funds should be self-sufficient with user charges (revenues) supporting the
expenditures. That is the case in Hutchinson, as our public enterprise funds remain healthy with
sufficient fund balances. It is estimated that 2020 year-end numbers will show the liquor fund
with an estimated cash balance of about $50,000; the water fund with an estimated cash
balance of about $3.3 million; the wastewater fund with an estimated cash balance of about
$6.6 million; the storm sewer fund with an estimated cash balance of about $1 million; the
refuse fund with an estimated cash balance of about $1.6 million; and the Creekside fund with
an estimated cash balance of about $2.1 million. Five of the six enterprise funds will have cash
balances well above their targeted amount, which is based on 50% of their operating costs plus
one year of debt service payments, except for the liquor fund.
The 2021 budget for one of the six enterprise funds projects sufficient revenue to cover the
expenses outside of depreciation. The other five funds have planned deficits that will be
touched on shortly. With that being said, revenues and expenses for next year are expected to
remain relatively steady in the water, wastewater and refuse funds with none of those funds
experiencing a rate increase. Garbage rates were last increased in 2008 with water and sewer
rates last being increased in 2011. Budgeted water revenues are set at $3,114,650 in 2021,
slightly down from $3,184,500 (2.2%) in 2020. Budgeted water expenses are set at $4,763,416
M
in 2021, up from $4,668,274 (2.0%) in 2020. Budgeted wastewater revenues are set at
$4,198,650 in 2021, up from $4,061,500 (3.4%) in 2020. Budgeted wastewater expenses are
set at $6,733,099 in 2021, up from $5,339,567 (26.1%) in 2020. Both the water and
wastewater funds are seeing an increase costs due to capital expenses planned for next year.
Budgeted refuse revenues are set at $1,302,100 in 2021, up from $1,272,100 (2.4%) in 2020.
Budgeted refuse expenses are set at $2,191,053 in 2020, an increase from $1,438,169 (52.4%)
in 2020. The large increase in expenses is for an upgrade of our processing system at
Creekside. Budgeted storm water revenues are set at $1,023,650 in 2021, up from $988,485
(3.6%) in 2020. Budgeted storm water expenses are set at $1,731,288 in 2021, up from
$1,394,763 (24.1%) in 2020. The storm water fund has budgeted for a rate increase of about
3.0%. The large increase in storm water expenses is associated with some additional capital
expenditures in 2021.
After a record year in 2020 due to COVID-19, Liquor Hutch is projecting revenue to grow from
$6,476,000 in 2020 to $6,811,500 in 2021 (5.2%). This revenue growth is the result of
projected sales growth and is based on an assumption that uses the 2019 actual sales, inflated
for two years of moderate growth. Liquor Hutch is also projecting expenses to grow from
$6,578,288 in 2020 to $6,847,446 in 2021. This growth in expenses of 4.1% is due to basic
wage and benefit increases and the cost of products. Creekside is projecting a decrease in
revenues from $2,490,150 in 2020 to $2,391,000 in 2021, a 4% decrease. Budgeted expenses
are expected to decrease as well from $3,196,381 in 2020 to $3,027,746 (5.3%). One of the
big factors behind the decrease in expenses and revenue is due to our bit con supply being
depleted.
In the 2021 budget, only one of the City's enterprise funds (liquor) is expected to see a positive
cash flow. The other five funds are projected to see a negative cash flow. The positive growth
in the liquor fund should result in a minor fund balance increase. The five funds experiencing a
negative cash flow were planned due to capital improvements, and already have healthy fund
balances that can take on the loss. Liquor Hutch ($550,000) and Creekside ($110,000) continue
to be a valuable asset to the community and will contribute $660,000 to the general fund in
2021. Liquor Hutch will be providing an increase of $50,000 in its transfer in 2021 due to a debt
obligation coming off the books. Overall, the enterprise funds are expected to transfer $810,000
to the general fund in 2021, an 11% increase from 2020. These fund transfers continue to
assist the City as a means to soften the tax burden to the residents of Hutchinson. The City
would have to raise its property taxes or lower its expenses by about 15% to replace this
revenue if these transfers did not exist. Enterprise fund revenues account for about 5.9% of our
total general fund revenue. When you include the money the City receives from Hutchinson
Utilities ($1,867,191), total enterprise money coming into the general fund is at $2,677,191.
This is 19.6% of our general fund revenue.
Debt Service Funds
Debt service funds are maintained to account for the payment of principal and interest related
to debt issued by the City. Fund balances of these funds are restricted to debt service
requirements and are not available for current expenditure purposes until the debt is retired.
Debt service payments for next year will cost the City $2,555,766, an 8% decrease from 2020
($2,777,764). Revenue collected for these payments will amount to $2,469,172 of which
$2,200,000 will come from property taxes through our debt levy. Additional revenues for debt
service payments come from fund balances, special assessments, interest, and construction
fund transfers. Debt service related to water, sewer, and storm water are not included within
the debt service funds, but are accounted for within those respective enterprise funds. The total
long-term debt of the City for 2021 is at $17,325,000, up from $17,010,000 in 2020.
5
2021 will be the fourth full year under the City's new Debt Management Plan. The original plan
was adopted in 2008 and called for an annual debt levy to be set at $2.2 million and that levy
would be sustained for the years to follow. The City reached that sustained debt levy in 2016.
In an effort to address rising costs and higher capital needs, the City council revised its debt
plan in 2016 and targeted a $2.6 million debt levy to cover future capital needs. However, due
to the structure of the City's existing debt, the city will not need to increase our debt levy again
until 2023. Starting in 2023, the debt levy will be increased annually by approximately 1.25%
until the $2.6 million debt levy target is reached in 2035.
Capital Improvement Plan
On an annual budgeting basis, the City develops a five-year Capital Improvement Plan (CIP) to
assist in the financing of major capital needs of the city. The CIP is a budget document that
realistically projects city needs, outlines means by which those needs can be met, and provides
prioritization of those needs. The capital planning process provides the City with a framework to
make decisions regarding current and future city needs considering the city's financial
capability. The CIP commits the City to a long-term capital plan that ensures that expenditures
can be made to add or replace capital items when needed, without significant fluctuations in the
property tax levy. Capital planning enables the City to maintain a stable property tax rate,
prevents peaks and valleys in its debt retirement program, and establishes and thereafter
improves its credit rating. The plan is based upon numerous long-range planning documents
that are updated regularly by several different committees and staff members.
Next year's five-year CIP is valued at $57,085,996, an increase from the previous year's
$55,039,040 five-year plan. The 2021 budget portion of that plan is set at $17,769,669, an
increase of 76% from our 2020-budgeted amount. The large increase for next year is due to
the start of construction on a new police station and a large improvement project at the
wastewater plant. Overall, the increase in funding for the 5-year plan is to account for a new
police station in 2021/22, and facility upgrades to the HATS facility and the water and
wastewater plants. The five-year plan accounts for various investments throughout many
different levels of city government. 33% of the five-year plan will go to investments in the City's
infrastructure system (new construction, reclaims, partial reconstruction); 30% will be spent on
enterprise related activities (Creekside, Liquor Hutch, water, wastewater, etc.); 19% will be
spent on public safety improvements; with the remaining dollars being spent on various public
works, park & recreation, and general government projects.
The largest projects slated for next year includes the first phase of a new police station; facility
improvements to water and wastewater facilities; several street upgrades around the south-
central pond area; and heavy equipment/fleet vehicle replacements to various departments.
Funding for the five-year CIP will come from various sources. The largest revenue source over
the next five years will come from borrowing to help pay for the capital needs to the tune of
40% of the CIP and from enterprise fund revenues (24%). Property taxes (19%), special
assessments (7%), and State and Federal aid/grants (10%) make up the majority of the rest of
the funding.
Conclusion
As with past years, developing budgets is an on -going process of balancing costs with the
desired levels of services, needs and wants of the community, elected officials and department
directors. Having to balance the wants of the community and sometimes their unwillingness to
pay for those wants is always a challenging aspect of the city budgeting process. Budgets that
require property tax increases are always difficult for me to recommend. Excessive taxes are an
0
impediment to economic development and growth. Many residents will question the value of
services they do not use. The difficult part as public policy makers is helping them to
understand the overall value of those services to the community as a whole, and not as
individuals. With that being said, I do not believe the proposed tax levy is excessive and history
will show that the City has always been very conscientious when it comes to the tax burden it is
willing to put on its residents. The 2.0% tax levy increase is below the statewide preliminary tax
levy increase average of 4.5% for cities in Minnesota. I believe the city staff does a great job of
planning for the future keeping in mind the financial impact it may have on the City.
Much of the reasoning behind the proposed increase for 2021 deals with costs associated with
having reliable and talented employees, and the challenges that go with keeping them here.
Those challenges are expected to increase in future years as we face increased labor costs
without any "new" revenue to help cover those costs, putting more of burden on the tax levy.
We continue to invest in the long-term success of or facilities as we invest more and more in to
improvements at many of our large facilities. Because of examples like this, I believe it is
appropriate to recommend a modest tax increase of 2.0% for 2021.
2020 was definitely a year none of us saw coming. 2020 was the year of the COVID-19
pandemic. A word not in our vernacular a year ago, it become a part of everyday life back in
March. The COVID-19 pandemic changed the way we looked at providing services here at the
City and caused us to shift our focus on what was important in 2020. In May, staff presented a
worst -case deficit forecast of $246,000 because of COVID-19. However, better than projected
revenues at our liquor store and within our building department, along with an infusion of
State/Federal CARES Act money and diligent financial management by our Directors, has turned
that projected deficit into a projected surplus as we bring this year to a conclusion. As I look to
the year ahead of us, I have extreme hope in the resiliency of our community and I strongly
believe that the year ahead of us will be a year of recovery that shifts our focus to moving
forward in making Hutchinson an even better community.
While COVID saw our unemployment rate peak at 8.2% in May, we have recovered to post an
unemployment rate at 3.9% in October, the same level it was at pre -pandemic. Unemployment
rates in Hutchinson continue to remain lower that the State (4.6%) and Federal (6.9%)
percentages. Vacancy rates for our market rate rental units also continue to be at historic lows
and our median sales price of our residential homes continue to rise, having increased from
$175,000 last year to $195,500 through October of 2020, the eighth straight year of an
increase. Home resales continue to remain high and home foreclosures (lack thereof) continue
to remain low. While home resales continue to remain high, we have seen a tighter housing
market, which has resulted in new homes continuing to be constructed in town. Through
September of this year, we have issued 31 building permits for new homes, representing the
seventh straight year where we have issued 20 or more new home permits.
As we all know, 2020 was weird, to say the least. While the whole community struggled with
the battle of COVID-19, other parts of the community continued to plug away investing in
Hutchinson. As I have shared in previous messages, the greatest relief to a City's tax burden is
growth and more importantly, growth within the commercial and industrial tax bases. Signs
point to continued growth of those tax bases occurring within the City. Both Warrior
Manufacturing (45,000 sq. ft.) and Hutchinson Health ($21 million) completed major expansions
this past year. 2021 will welcome a new manufacturer to the Community. Rite Way Conveyors
began work on a new facility within our industrial park this past year, and they should be
moving into our community within the first quarter of 2021.
7
2020 was definitely a year of survival and hope for the future. 2020 brought us the opening of
Jimmy John's and Sports Clips. We also saw the opening of the first phase of the Century Court
Townhomes (3 of 7 units), along with the opening of the expansion of Woodstone Senior Living
and Prince of Peace. We have had 174 new rental units open up over the past four years and
there are plans for an additional 70 units to open up next year with phases 4 and 5 of the
Highfield Apartments likely to be completed. 2020 also saw work begin on the North Star
Counseling, the Dollar General Store, and an expansion of West Elementary. The City has added
over $183 million in new value to the community over the past 4 years as well, and we are
anticipating continued growth next year.
2021 looks to be just as exciting as 2020 and should continue the recent trend of investments
within the community. 2021 should see the Dollar General Store, North Star Counseling, and
Rite Way Conveyors completed along with the Marshalls within the Hutchinson Mall opening by
the spring of 2021. 2021 should also bring the conclusion of phase four and five of the Highfield
Apartments. The City is also expecting work to begin on a Civil Air Patrol building, a new Police
Station, and the expansion/remodeling of Park and West Elementary in 2021. On top of this,
the City will continue to market the Industrial Park, the old Cenex Site, and the old medical
clinic site for additional commercial, industrial or residential growth. We anticipate continued
growth in new home construction to offset the tight housing market.
Finally, I would like to thank finance director Andy Reid and his staff within the finance
department for all of their hard work, along with the department directors and the Mayor and
City Council for your assistance in this budget planning process. Your involvement in this
process and commitment to this community is valuable to the citizens of Hutchinson. We are
blessed as a community to have those who work for us knowing the hard work they put into
their job every day. The City is well positioned to handle the challenges of today and the future.
As we all know, Hutchinson is a great community and we will come out of this pandemic greater
and stronger than ever before. I hope the information provided to you is useful in helping you
understand the 2021 Hutchinson Municipal Budget and I look forward to what the upcoming
year has in store for all of us!
Sincerely,
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution 15250 Approving the 2021 General Fund Budget
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The attached budget includes a minor reduction from the budget reviewed at the 12/3/2020 Truth in Taxation meeting. Our
worker's compensation premiums are expected to stay at 2020 levels as opposed to an assumed 5% increase in the TNT
budget. This information was communicated to us in recent days as we finalize our policy renewal effective 1/1/2021.
Some main points related to the budget are as follows:
1. A 2.9% tax levy increase is required to balance the proposed revenues and expenditures
2. Transfers from enterprise funds have increased $80,000
- Liquor fund ($50,000), Water ($10,000) and Wastewater ($20,000)
3. The Self Insurance fund transfer, funding employee HSA contributions was decreased $23,000
- this is the 3rd year of a 5-year phase -out of this funding
4. Wages & Benefits increased 0.9%, or $82,896
- No increase to health premiums
- Retirements and employee turnover had a positive impact to keep the budgetary increase low
5. Using $40,000 of fund balance for one-time expenditures
- compensation study & police training site improvements
6. Uponor tax abatement at $30,000, down from $45,000 in 2020 due to lower property value
7. Vehicle & Equipment funding increased $30,000
Also attached, please find the following:
1. Current 2021 tax levy compared to the September preliminary levy
2. Tax levy impact analysis on the median home value
3. History of our LGA received from the State and how we utilize those funds
Please note that attachments labeled as "Option 2" are provided for discussion purposes related to potentially adding
$20,000 of additional funding to our vehicle and equipment replacement fund.
BOARD ACTION REQUESTED:
Approve the 2021 General fund budget as presented, or with additional funding for vehicle and
equipment replacement.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON Optional Budget #1
RESOLUTION NO. 15250
ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2021
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA-
THAT the annual General Fund budget of the City of Hutchinson for fiscal year 2021
which has been submitted by the City Administrator and approved by the City Council is
hereby Adopted; the total of said budget and the major division thereof being as follows:
GENERALFUND
CURRENT REVENUES
Taxes
$ 5,422,779
Other Taxes
305,000
Licenses & Permits
380,300
Intergovernmental Revenue
1,716,788
Charges for Services
2,786,834
Fines & Forfeitures
55,000
Miscellaneous Revenues
246,250
Transfers -In
2,723,191
TOTAL REVENUES
$ 13,676,142
APPROPRIATIONS
Wages & Benefits $ 9,245,778
Supplies 882,622
Services & Charges 2,755,282
Miscellaneous Expenses 664,310
Transfers -Out 108,150
TOTAL EXPENSES $ 13,676,142
NET REVENUE / (LOSS) $ -
Adopted by the City Council this 22nd day of December 2020.
Gary T. Forcier
ATTESTED: Mayor
Matthew Jaunich
City Administrator
CITY OF HUTCHINSON Option Budget #2
$20,000 increased vehicle funding
RESOLUTION NO. 15250
ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2021
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT the annual General Fund budget of the City of Hutchinson for fiscal year 2021
which has been submitted by the City Administrator and approved by the City Council is
hereby Adopted; the total of said budget and the major division thereof being as follows:
GENERALFUND
CURRENT REVENUES
Taxes
$ 5,442,779
Other Taxes
305,000
Licenses & Permits
380,300
Intergovernmental Revenue
1,716,788
Charges for Services
2,786,834
Fines & Forfeitures
55,000
Miscellaneous Revenues
246,250
Transfers -In
2,723,191
TOTAL REVENUES
$ 13,696,142
APPROPRIATIONS
Wages & Benefits $ 9,245,778
Supplies 882,622
Services & Charges 2,755,282
Miscellaneous Expenses 684,310
Transfers -Out 108,150
TOTAL EXPENSES $ 13,696,142
NET REVENUE / (LOSS) $ -
Adopted by the City Council this 22nd day of December 2020.
Gary T. Forcier
ATTESTED: Mayor
Matthew Jaunich
City Administrator
Optional Budget #1
REVENUES:
Taxes
Other Taxes
Licenses & Permits
Intergovernmental Revenue
Charges for Services
Fines & Forfeitures
Miscellaneous Revenues
Transfers -In
Fund Balance
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
TOTAL EXPENDITURES
General Fund
Summary Budget
Approved
Actual Budget
2019 2020
Proposed
Budget 2021 / 2020 Change
2021 Amount %
5,114,081
5,270,910
5,422,779
151,869
2.9%
299,388
305,000
305,000
-
0.0%
529,600
388,450
380,300
(8,150)
-2.1%
1,582,068
1,730,963
1,716,788
(14,175)
-0.8%
2,749,181
2,790,585
2,786,834
(3,751)
-0.1 %
67,225
55,000
55,000
-
0.0%
469,125
245,500
246,250
750
0.3%
2,497,116
2,666,191
2,723,191
57,000
2.1 %
-
-
40,000
40,000
100.0%
13,307,785 13,452,599 13,676,142 223,543 1.7%
8,790,219
9,162,882
9,245,778
82,896
0.9%
867,129
858,150
882,622
24,472
2.9%
2,578,133
2,679,017
2,755,282
76,265
2.8%
576,840
647,550
664,310
16,760
2.6%
101,970
105,000
108,150
3,150
3.0%
17,566
-
20,000
20,000
100.0%
12,931,857 13,452,599 13,676,142 223,543 1.7%
NET REVENUES 375,928 - - -
Optional Budget #2
$20,000 increased vehicle funding
REVENUES:
Taxes
Other Taxes
Licenses & Permits
Intergovernmental Revenue
Charges for Services
Fines & Forfeitures
Miscellaneous Revenues
Transfers -In
Fund Balance
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
TOTAL EXPENDITURES
General Fund
Summary Budget
Approved
Actual Budget
2019 2020
Proposed
Budget 2021 / 2020 Change
2021 Amount %
5,114,081
5,270,910
5,442,779
171,869
3.3%
299,388
305,000
305,000
-
0.0%
529,600
388,450
380,300
(8,150)
-2.1%
1,582,068
1,730,963
1,716,788
(14,175)
-0.8%
2,749,181
2,790,585
2,786,834
(3,751)
-0.1
%
67,225
55,000
55,000
-
0.0%
469,125
245,500
246,250
750
0.3%
2,497,116
2,666,191
2,723,191
57,000
2.1
%
-
-
40,000
40,000
100.0%
13,307,785 13,452,599 13,696,142 243,543 1.8%
8,790,219
9,162,882
9,245,778
82,896
0.9%
867,129
858,150
882,622
24,472
2.9%
2,578,133
2,679,017
2,755,282
76,265
2.8%
576,840
647,550
684,310
36,760
5.7%
101,970
105,000
108,150
3,150
3.0%
17,566
-
20,000
20,000
100.0%
12,931,857 13,452,599 13,696,142 243,543 1.8%
NET REVENUES 375,928 - - -
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c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution 15251 Approving the 2021 General Fund & Debt Service Final Tax
Agenda Item:
Levies
Department: Finance
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 3
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In accordance with State Statute, the City must certify a final 2021 tax levy to McLeod County by
December 28th, for the General Fund and Debt Service Funds. Back in September, we certified
a preliminary levy to the County in the amount of $7,753,233, which represented a 3.9%
increase over the 2020 tax levy (5.6% General Fund, 0% Debt Service). Since that preliminary
levy, staff has reduced expenditures by $97,362 and reduced the proposed tax levy by
$142,454.
The proposed final tax levy of $7,610,779 reflects an overall City tax levy increase of 2.0%. This
is based on a 2.9% levy increase to the General fund and no increase to the Debt levy.
Combined with the EDA and HRA tax levies, the Total tax levy increase is 2.2%.
Two resolution options have been attached based on the general fund budget approved by city
council earlier in the council meeting. The resolution referenced as "Option #2" includes an
additional $20,000 tax levy increase to be dedicated to the city's vehicle and equipment
replacement fund.
BOARD ACTION REQUESTED:
Approve the 2021 final General fund and Debt Service tax levy at $7,610,779, or with additional funding
for vehicle and equipment replacement.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Option #1
CITY OF HUTCHINSON
RESOLUTION NO. 15251
2021 FINAL TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT A NET tax levy for the City of Hutchinson for 2021 is hereby set in the amount
of: $7,610,779
The detail for this final tax levy is as follows:
I NT,f/ems
General Fund
$
5,380,779
Tax Abatement
$
30,000
Improvement Bonds
2008
$ 130,576
2009
160,604
2010
78,350
2011
158,761
2012
128,261
2013
136,077
2014
152,650
2015
148,066
2016
231,853
2017
204,005
2018
297,173
2019
224,072
2020
149,552
Total Improvement Bonds
$
2,200,000
TOTAL TAX LEVY
$
7,610,779
Adopted by the City Council this 22nd day of December 2020.
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
Option #2
CITY OF HUTCHINSON $20,000 increased vehicle funding
RESOLUTION NO. 15251
2021 FINAL TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT A NET tax levy for the City of Hutchinson for 2021 is hereby set in the amount
of: $7,630,779
The detail for this final tax levy is as follows:
I NT,f/ems
General Fund
$
5,400,779
Tax Abatement
$
30,000
Improvement Bonds
2008
$ 130,576
2009
160,604
2010
78,350
2011
158,761
2012
128,261
2013
136,077
2014
152,650
2015
148,066
2016
231,853
2017
204,005
2018
297,173
2019
224,072
2020
149,552
Total Improvement Bonds
$
2,200,000
TOTAL TAX LEVY
$
7,630,779
Adopted by the City Council this 22nd day of December 2020.
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Approving the 2021 Enterprise Fund Budgets
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
New Business
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
For council's review and approval, attached are the 2021 proposed budgets for the Enterprise funds.
- Resolution #15244 - Liquor Fund
- Resolution #15245 - Water Fund
- Resolution #15246 - Sewer Fund
- Resolution #15247 - Storm Water Fund
- Resolution #15248 - Refuse Fund
- Resolution #15249 - Compost Fund
There have been no changes to these budgets since the December 3rd Truth in Taxation meeting. In
total, these funds will transfer $810,000 of excess profits into the General fund, reducing our city tax
levy by 10.6%. Without these transfers, the median home value would pay an additional $100 in city
taxes for 2021.
Significant Capital Expenditures impacting budgets in 2021:
1. Wastewater - $51VI headworks project; $1.21VI SCADA software and system upgrade
Current assumption is to finance $4.21VI of these costs with new debt
2. Water - $700K for SCADA system upgrade
3. Stormwater - $539K to finish connecting the west streets to the Linden Park retention pond
4. Refuse - $610K investment in a new Source Separate process
BOARD ACTION REQUESTED:
Approve each Budget as presented, in resolutions #15244 through #15249.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 15244
ADOPTING 2021 LIQUOR FUND BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Liquor Fund Budget for the City of Hutchinson for the fiscal
year 2021, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES
Liquor Sales $ 2,348,000
Beer Sales 3,283,000
Wine Sales 1,033,000
Miscellaneous Sales 145,000
Other Revenues 2,500
TOTAL REVENUES $ 6,811,500
EXPENSES
Cost of Sales
$ 5,159,602
Wages & Benefits
757,179
Supplies
22,600
Services & Charges
259,365
Miscellaneous Expenses
6,700
Depreciation Expense
77,000
Capital Outlay
15,000
Debt Service - Interfund Loan payments to Water & Sewer
-
Transfers -Out
550,000
TOTAL EXPENSES
$ 6,847,446
NET REVENUE / (LOSS) $ (35,946)
Adopted by the City Council this 22nd day of December 2020.
Gary T. Forcier
Mayor
ATTESTED:
Matt Jaunich
City Administrator
REVENUES:
Sales - Liquor
Sales - Beer
Sales - Wine
Sales - Other
Total Sales
Other Revenues
TOTAL REVENUES
Gross Margin %
EXPENDITURES:
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Debt Service
Transfers -Out
Liquor Fund
Summary Budget
Approved Proposed
Actual Budget Budget
2019 2020 2021
2021 / 2020 Change
Amount %
2,192,137
2,228,000
2,348,000
120,000
5.4%
3,065,322
3,125,000
3,283,000
158,000
5.1%
973,796
982,000
1,033,000
51,000
5.2%
138,121
138,000
145,000
7,000
5.1%
6,369,376
6,473,000
6,809,000
336,000
5.2%
3,133
3,000
2,500
(500)
-16.7%
6,372,509 6,476,000 6,811,500 335,500 5.2%
24.4% 24.7% 24.2%
4,813,307
4,871,710
5,159,602
287,892
5.9%
655,122
703,600
757,179
53,579
7.6%
20,763
22,600
22,600
-
0.0%
239,015
247,950
259,365
11,415
4.6%
6,209
6,700
6,700
-
0.0%
82,633
82,500
77,000
(5,500)
-6.7%
-
15,000
15,000
-
0.0%
9,825
128,228
-
(128,228)
-100.0%
500,000
500,000
550,000
50,000
10.0%
TOTAL EXPENDITURES 6,326,874 6,578,288 6,847,446 269,158 4.1%
NET REVENUE / (LOSS) 45,635 (102,288) (35,946) 66,342
Reconciliation to Cash Flow
Net Revenue (35,946)
Add non -cash activity (Depreciation) 77,000
Net Change in Cash for Year 41,054
Estimated Cash Balance 50,000 91,054
CITY OF HUTCHINSON
RESOLUTION NO. 15245
ADOPTING 2021 WATER BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Water Fund Budget for the City of Hutchinson for the fiscal
year 2021, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES
Water Revenues $ 2,264,950
Local Sales Tax Revenue 737,000
Charges for Services 65,700
Other Revenue 47,000
TOTAL REVENUES $ 3,114,650
EXPENSES
Wages & Benefits $ 546,882
Supplies 140,150
Services & Charges 500,950
Miscellaneous Expenses 15,000
Depreciation 1,160,000
Debt Service 1,465,215
Capital Outlay 865,219
Transfers -Out 70,000
TOTAL EXPENSES $ 4,763,416
NET REVENUE / (LOSS) $(1,648,766)
Adopted by the City Council this 22nd day of December 2020.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
REVENUES:
Local Sales Tax
Water Sales
Charges for Services
Miscellaneous Revenue
Fund Balance
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation
Debt Service
Capital Outlay
Transfers -Out
TOTAL EXPENDITURES
NET REVENUES
Water Fund
Summary Budget
Approved
Actual Budget
2019 2020
768,922
2,347,413
55,850
163,485
711,418
4,047,088
737,000
2,324,500
56,000
67,000
Proposed
Budget
2021
737,000
2,264,950
65,700
47,000
3,184,500 3,114,650
2021 / 2020 Change
Amount %
0.0%
(59,550)
-2.6%
9,700
17.3%
(20,000)
-29.9%
-
0.0%
(69,850) -2.2%
514,533
542,656
546,882
4,226
0.8%
150,203
138,137
140,150
2,013
1.5%
556,713
496,350
500,950
4,600
0.9%
8,278
15,000
15,000
-
0.0%
1,078,696
1,100,000
1,160,000
60,000
5.5%
314,227
1,485,955
1,465,215
(20,740)
-1.4%
-
830,176
865,219
35,043
4.2%
432,750
60,000
70,000
10,000
16.7%
3,055,400
4,668,274
4,763,416
95,142
2.0%
991,688 (1,483,774) (1,648,766) (164,992)
Reconciliation to Cash Flow:
Net Revenue
Add non -cash activity (Depreciation)
Net Change in Cash for Year
(1,648,766)
1,160,000
(488,766)
Estimated Cash Balance 3,281,094 2,792,328
CITY OF HUTCHINSON
RESOLUTION NO. 15246
ADOPTING 2021 WASTEWATER BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Wastewater Fund Budget for the City of Hutchinson for the
fiscal year 2021, which has been submitted by the City Administrator and approved
by the City Council is hereby adopted. The total of said budget and major division
thereof being as follows:
REVENUES
Sewer Revenues
$ 3,350,150
Local Option Sales Tax Revenue
737,000
Licenses & Permits
6,500
Charges for Services
7,500
Other Revenue
97,500
TOTAL REVENUES
$ 4,198,650
EXPENSES
Wages & Benefits $ 752,715
Supplies 225,000
Services & Charges 762,200
Miscellaneous Expenses 40,000
Depreciation 1,125,000
Debt Service 1,389,965
Capital Outlay 2,358,219
Transfers -Out 80,000
TOTAL EXPENSES $ 6,733,099
NET REVENUE / (LOSS) $(2,534,449)
Adopted by the City Council this 22nd day of December 2020.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
Wastewater Fund
Summary Budget
Approved
Proposed
Actual
Budget
Budget
2021 / 2020 Change
2019
2020
2021
Amount
%
REVENUES:
Local Sales Tax
768,922
737,000
737,000
-
0.0%
Sewer Sales
3,342,103
3,198,000
3,350,150
152,150
4.8%
Licenses & Permits
6,500
6,500
6,500
-
0.0%
Charges for Services
5,030
7,500
7,500
-
0.0%
Miscellaneous Revenue
283,143
112,500
97,500
(15,000)
-13.3%
Fund Balance
307,968
-
-
-
0.0%
TOTAL REVENUES
4,713,666
4,061,500
4,198,650
137,150
3.4%
EXPENDITURES:
Wages & Benefits
693,772
725,428
752,715
27,287
3.8%
Supplies
219,334
216,362
225,000
8,638
4.0%
Services & Charges
834,436
778,500
762,200
(16,300)
-2.1 %
Miscellaneous Expenses
32,857
40,000
40,000
-
0.0%
Depreciation
1,053,799
1,250,000
1,125,000
(125,000)
-10.0%
Debt Service
241,833
1,402,320
1,389,965
(12,355)
-0.9%
Capital Outlay
-
866,957
2,358,219
1,491,262
172.0%
Transfers -Out
96,132
60,000
80,000
20,000
33.3%
TOTAL EXPENDITURES
3,172,163
5,339,567
6,733,099
1,393,532
26.1%
NET REVENUES 1,541,503 (1,278,067) (2,534,449) (1,256,382)
Reconciliation to Cash Flow
Net Revenue (2,534,449)
Add non -cash activity (Depreciation) 1,125,000
Add Storm Water interfund loan payment (street sweeper) 34,876
Net Change in Cash for Year (1,374,573)
Estimated Cash Balance 7,119,302 5,744,729
CITY OF HUTCHINSON
RESOLUTION NO. 15247
ADOPTING 2021 STORM WATER UTILITY BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Storm Water Utility Budget for the City of Hutchinson for the fiscal
year 2021, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES
Storm Water Revenues $1,003,500
Licenses & Permits 4,800
Other Revenue 15,350
TOTAL REVENUES $1,023,650
EXPENSES
Wages & Benefits $ 276,724
Supplies 35,425
Services & Charges 196,350
Miscellaneous Expenses 18,000
Depreciation 240,000
Debt Service 225,789
Capital Outlay 739,000
Transfers -Out -
TOTAL EXPENSES $1,731,288
NET REVENUE / (LOSS) $ (707,638)
Adopted by the City Council this 22nd day of December 2020.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
Storm Water Fund
Summary Budget
Approved
Proposed
Actual
Budget
Budget
2021 / 2020 Change
2019
2020
2021
Amount
%
REVENUES:
Storm Water Sales
945,616
968,235
1,003,500
35,265
3.6%
Licenses & Permits
5,255
4,500
4,800
300
6.7%
Charges for Services
-
-
-
-
0.0%
Miscellaneous Revenue
73,715
15,750
15,350
(400)
-2.5%
Fund Balance
635,372
-
-
-
0.0%
TOTAL REVENUES
1,659,958
988,485
1,023,650
35,165
3.6%
EXPENDITURES:
Wages & Benefits
235,916
266,484
276,724
10,240
3.8%
Supplies
45,064
26,362
35,425
9,063
34.4%
Services & Charges
155,193
212,900
196,350
(16,550)
-7.8%
Miscellaneous Expenses
22,296
18,000
18,000
-
0.0%
Depreciation
177,785
225,000
240,000
15,000
6.7%
Debt Service
57,152
209,689
225,789
16,100
7.7%
Capital Outlay
-
436,328
739,000
302,672
69.4%
Transfers -Out
635,117
-
-
-
0.0%
TOTAL EXPENDITURES
1,328,523
1,394,763
1,731,288
336,525
24.1%
NET REVENUES
331,435
(406,278)
(707,638)
(301,360)
Reconciliation to Cash Flow
Net Revenue (707,638)
Add non -cash activity (Depreciation) 240,000
Net Change in Cash for Year (467,638)
Estimated Cash Balance 1,331,028 863,390
CITY OF HUTCHINSON
RESOLUTION NO. 15248
ADOPTING 2021 REFUSE FUND BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Refuse Fund Budget for the City of Hutchinson for the fiscal
year 2021, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES
Refuse Services $ 12,500
SCORE - County reimbursement of scale monitoring costs 1,269,600
Other Revenue 20,000
TOTAL REVENUES $ 1,302,100
EXPENSES
Wages & Benefits $ 225,933
Supplies 64,400
Services & Charges 817,220
Miscellaneous Expenses 1,000
Depreciation 162,000
Capital Outlay 865,500
Debt Service -
Transfer -Out: Tree Disease Infestation & Mitigation funding 55,000
TOTAL EXPENSES $ 2,191,053
NET REVENUE / (LOSS) $ (888,953)
Adopted by the City Council this 22nd day of December 2020.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
Summary Budget
Refuse Fund
Approved
Proposed
Actual
Budget
Budget
2021 / 2020 Change
2019
2020
2021
Amount
%
REVENUES:
Refuse Sales
1,237,112
1,237,600
1,269,600
32,000
2.6%
Intergovernmental Revenue
12,959
12,500
12,500
-
0.0%
Miscellaneous Revenues
72,900
22,000
20,000
(2,000)
-9.1 %
TOTAL REVENUES
1,322,971
1,272,100
1,302,100
30,000
2.4%
EXPENDITURES:
Wages & Benefits
186,576
202,269
225,933
23,664
11.7%
Supplies
47,219
61,400
64,400
3,000
4.9%
Services & Charges
791,930
797,800
817,220
19,420
2.4%
Miscellaneous Expenses
840
1,000
1,000
-
0.0%
Depreciation
132,576
140,000
162,000
22,000
15.7%
Capital Outlay
-
180,700
865,500
684,800
379.0%
Debt Service
-
-
-
-
0.0%
Transfers -Out
55,000
55,000
55,000
-
0.0%
TOTAL EXPENDITURES
1,214,141
1,438,169
2,191,053
752,884
52.4%
NET REVENUE
108,830
(166,069)
(888,953)
(722,884)
Reconciliation to Cash Flow
Net Revenue (888,953)
Add non -cash activity (Depreciation) 162,000
Net Change in Cash for Year (726,953)
Estimated Cash Balance 1,764,657 1,037,704
CITY OF HUTCHINSON
RESOLUTION NO. 15249
ADOPTING 2021 COMPOST FUND BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Compost Fund Budget for the City of Hutchinson for the fiscal
year 2021, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES
Sales $ 2,289,000
Other Charges & Fees 70,000
Other Revenue 32,000
TOTAL REVENUES $ 2,391,000
EXPENSES
Cost of Goods Sold
$ 1,582,500
Inventory Adjustment
(674,000)
Wages & Benefits
798,104
Supplies
123,500
Services & Charges
259,000
Miscellaneous Expenses
11,000
Depreciation
282,500
Capital Outlay
376,500
Debt Service
161,642
Transfers -Out
110,000
TOTAL EXPENSES
$ 3,030,746
NET REVENUE / (LOSS) $ (639,746)
Adopted by the City Council this 22nd day of December 2020.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
Summary Budget
Compost Fund
Approved
Proposed
Actual
Budget
Budget
2021 / 2020 Change
2019
2020
2021
Amount
%
REVENUES:
Sales - Bagged Product
1,743,895
1,856,150
1,939,000
82,850
4.5%
Sales - Bulk Product
383,369
315,000
140,000
69,110
28.1%
Sales - Other
192,260
196,250
210,000
4,155
2.2%
Total Sales
2,319,524
2,367,400
2,289,000
(78,400) -3.3%
Charges for Services
100,855
87,750
70,000
(17,750) -20.2%
Miscellaneous Revenue
167,776
35,000
32,000
(3,000) -8.6%
TOTAL REVENUES 2,588,155 2,490,150 2,391,000 (99,150) -4.0%
EXPENDITURES:
Cost of Goods Sold
1,572,982
1,543,550
1,582,500
38,950
2.5%
Inventory Adjustment
(623,510)
(654,200)
(674,000)
(19,800)
3.0%
Wages & Benefits
701,324
749,909
798,104
48,195
6.4%
Supplies
120,423
114,300
123,500
9,200
8.0%
Services & Charges
299,027
330,900
259,000
(71,900)
-21.7%
Miscellaneous Expenses
12,970
12,700
11,000
(1,700)
-13.4%
Depreciation
226,622
260,000
282,500
22,500
8.7%
Capital Outlay
-
567,580
376,500
(191,080)
-33.7%
Debt Servic
13,910
161,642
161,642
-
0.0%
Transfers -Out
110,000
110,000
110,000
-
0.0%
TOTAL EXPENDITURES
2,433,748
3,196,381
3,030,746
(165,635)
-5.2%
NET REVENUE
154,407
(706,231)
(639,746)
66,485
Reconciliation to Cash Flow
Net Revenue (639,746)
Add non -cash activity (Depreciation) 282,500
Add administrative markup for Cost of Goods Sold (10%) 67,400
Net Change in Cash for Year (289,846)
Estimated Cash Balance 2,416,929 2,127,083
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution 15252 Approving the 2021 HRA Final Tax Levy
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In accordance with State Statute 469.033, the City must certify a final 2021 tax levy to the
County by December 28th. This tax levy will fund the 2021 operations of the HRA. The HRA's
2021 statutory levy limit is $204,413, however the HRA Board is requesting a lower levy of
$200,000. This levy represents a 3.6% increase from the 2020 levy of $192,993.
The HRA's statutory levy limit is based on .0185% of the City's 2020 Estimated Market Value of
$1,104,934,500.
BOARD ACTION REQUESTED:
Approve the 2021 HRA Final Tax Levy of $200,000 as recommended by the HRA Board.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 15252
CITY OF HUTCHINSON, MINNESOTA
SETTING 2021 FINAL TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON REDEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA)
and the financing of such district as authorized under Minn. Statute 469.033.
WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of
.000185 times estimated market value of the city.
AND for 2021 the authorization yields:.000185 x $1,104,934,500 = $204,413; the HRA
Board requests for 2021 a levy of $200,000.
THAT the City of Hutchinson hereby establishes a final tax levy for the
above named special taxing district of:
$200,000
Adopted by the City Council this 22nd day of December 2020.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution 15253 Approving the 2021 EDA Final Tax Levy
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In accordance with State Statute 469.107, the City must certify a final 2021 tax levy to the
County by December 28th. This tax levy will fund the 2021 operations of the EDA. The EDA's
2021 statutory levy limit is $200,325, which is the levy amount the EDA Board is requesting.
This levy represents a 5.9% increase from the 2020 levy of $189,133.
The EDA's statutory levy limit is based on .01813% of the City's 2020 Estimated Market Value of
$1,104,934,500.
BOARD ACTION REQUESTED:
Approve the 2021 EDA Final Tax Levy of $200,325 as recommended by the EDA Board.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 15253
CITY OF HUTCHINSON, MINNESOTA
SETTING 2021 FINAL TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Economic Development Authority (Hutchinson EDA)
and the financing of such district as authorized under Minn. Statute 469.107.
WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax of
.0001813 times estimated market value of the city.
AND for 2021 the authorization yields- .0001813 x $1,104,934,500 = $200,325-1 the
EDA Board requests for 2021 a levy of $200,325.
THAT the City of Hutchinson hereby establishes a final tax levy for the
above named special taxing district of:
$200,325
Adopted by the City Council this 22nd day of December 2020.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
5-Year Capital Improvement Plan (CIP)
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Attached is the 5-year (2021 — 2025) Capital Improvement Plan (CIP). The 5-year CIP serves as
a guide which projects capital expenditures over the next 5 years by Department as well as by
the potential Funding Sources. The CIP serves as a guide for Council and Management and
does not give authorization for the projects until formally approved based on the City's
purchasing policy. The entire document, consisting of several reports and details of each
project, will be placed on the City website upon approval by City Council.
The 5-year CIP plan is a fluid document that is updated on an annual basis. Some projects get
pushed back to later years, some projects drop off and some projects move up in years
depending on priorities. Ultimately, the funding is a major factor in determining which projects
within the 5-year CIP plan get completed. In addition, the Facilities Committee, Fleet Committee
and Resource Allocation Committee are instrumental in continually shaping the priorities of
several major components within the 5-year CIP.
Totals for the 2021 and 2022 CIP are higher than normal due to the new police facility and major
improvements needed at the Wastewater facility.
If there are any questions ahead of time or if the council would like to see further details
regarding the 5-year CIP plan, please let me know.
BOARD ACTION REQUESTED:
Approve and adopt the five-year capital improvement plan.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
u
H T HINSON
A CITY ON PURPOSE.
5-YEAR CAPITAL IMPROVEMENT PLAN
2021 -2025
PROPOSED - 12/22/2020
CITY OF HUTCHINSON - CAPITAL PLAN
Administrative Summary
VISIONS AND GOALS
The City plans for capital improvements by preparing a five year Capital Improvement Plan
(CIP). The CIP serves as a valuable planning tool for the preservation and expansion of the
City's capital assets, including facilities, infrastructure, amenities and equipment. It provides
details of proposed improvements by department and year, along with the estimated cost and
funding sources for the improvements. It is based upon several long-range planning documents
that are updated regularly as identified by the Facilities Committee, Fleet Committee, Resource
Allocation Committee, City staff and council members.
The CIP identifies projects that will support existing and projected needs in the following areas:
transportation, public safety, parks & recreation, general government and enterprise fund
operations. The CIP establishes a development program, which is used to maximize outside
revenue sources and effectively plans for the growth and maintenance of the City's infrastructure.
POLICIES
Criteria identified for inclusion of capital items in the CIP plan are as follows:
1) Capital Item must have a minimum cost of $10,000
2) Project must define year proposed
3) Funding source should be identified
4) Detail should include annual operating costs or savings for proposed capital item
5) Department priority should be established
6) Must have a useful life of three years or greater
The plan encompasses projects using the following priority levels:
Priority 1: (Urgent) Projects currently underway or those that are considered essential to the
departments of City operations, and should not be delayed beyond the year requested. Failure to fund
these projects will seriously jeopardize City's ability to provide service to the residents and/or expose the
City to a potential liability and negative legal exposure.
Priority 2: (Very Important) Projects that are needed by a department or the City to improve or
maintain their operations, and to delay would cause deterioration or further deterioration of their current
operation and/or level of service to the residents of the City. These should not be delayed beyond the
year requested.
Priority 3: (Important) Projects that are needed by a department or the City to improve or maintain
their operations, and should be done as soon as funds can reasonably be made available.
Priority 4: (Less Important) Projects, which are desirable, but needing further study.
Priority 5: (Future Consideration) Projects, which sometime in the future will need to be funded to
maintain operations, safety or infrastructure desired within the community.
CIP PROCESS
1. Finance distributes CIP forms and the prior year's data to departments for updating.
2. Departments add, remove and update CIP data from the prior year's report.
3. Finance updates the CIP database with recommendations made by the department
directors and the Fleet, Facility and Resource Allocation committees.
4. Initial draft is reviewed with City Administrator and Department directors; corrections or
adjustments are made.
5. Preliminary CIP plan is submitted to City council by August 1st
6. Final CIP plan is reviewed and adopted by City council by year-end.
PROCESS CALENDAR
April/May - Departments work on updating the CIP. Any new capital items should be
requested at this time. The Facilities, Fleet and Resource Allocation Committees begin meeting
to review and prioritize potential improvement projects.
June/July - Departments return updated CIP items. The Facilities and Fleet Committees submit
a recommended five year plan to the City Administrator. An initial CIP draft is reviewed with
Department directors and corrections or adjustments are made. Current year CIP items are
incorporated into the early stages of the budgeting process during this time frame.
August 1 st — Per Section 7.05 of the Hutchinson City Charter, the City Administrator shall
submit to the council a preliminary CIP Plan no later than August 1 of each year.
October/November — Departments and Finance make final adjustments to the preliminary CIP.
December 31 - Final CIP plan is adopted by City council prior to year-end.
CAPITAL PROJECT APPROVAL
The CIP is a planning document comprised of potential capital improvement projects known at
a certain point in time. Projects are not approved simply by being included in the CIP as
funding sources or City priorities may have changed. All capital projects are subject to the
City's purchasing policy, requiring quotes/bids and approvals commensurate to the total cost.
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2021 thm 2025
DEPARTMENT SUMMARY
Department 2021 2022 2023 2024 2025 Total
Administration
90,000
15,000
105,000
Airport
450,000
250,000
700,000
Building Inspections
28,400
28,400
Cemetery
10,000
22,700
10,000
10,000
10,000
62,700
City Center
25,000
25,000
260,000
250,000
50,000
610,000
Civic Arena
1,300,000
225,000
355,000
1,880,000
Compost
376,500
163,000
215,000
225,000
25,000
1,004,500
Engineering
29,500
31,700
61,200
Fire
108,000
80,000
44,100
232,100
Information Technology
37,675
19,226
56,901
Infrastructure Improvements
2,754,594
2,861,762
3,945,989
4,730,906
4,356,465
18,649,716
Library
100,000
100,000
Parks
131,300
130,800
105,200
127,900
784,700
1,279,900
Police
4,405,000
6,046,200
123,700
97,000
10,671,900
Public Works
140,000
2,700,000
65,000
35,000
100,000
3,040,000
Recreation Building
375,000
375,000
Refuse
865,500
270,000
142,000
1,277,500
Senior Dining
9,500
9,500
Storm Water
739,000
105,000
100,000
728,000
1,672,000
Streets
375,100
345,900
395,300
450,100
374,700
1,941,100
Wastewater
6,515,000
1,129,500
978,400
860,000
879,600
10,362,500
Water
822,000
680,400
517,000
546,679
400,000
2,966,079
TOTAL 17,769,669 15,853,162 7,191,315 8,237,585 8,034,265 57,085,996
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2021 thru 2025
PROJECTS BY DEPARTMENT
Department Project # Priority 2021 2022 2023 2024 2025 Total
Administration
Dakota Trail improvements
ADMIN-1802
5
80,000
80,000
Wayfinding/Interpretive Signage Project
ADMIN-1901
4
10,000
10,000
New Election Equipment
ADMIN-2201
2
15,000
15,000
Administration Total
90,000
15,000
105,000
Airport
Pavement repairs & maintenance
AIR 03
3
450,000
450,000
EA Crosswind Runway 8/26
AIR 2501
2
100,000
100,000
Hangar Predesign
AIR 2502
2
150,000
150,000
Airport Total
450,000
250,000
700,000
Building Inspections
New truck for Facility Manager
BLDG 2001
4
28,400
28,400
Building Inspections Total
28,400
28,400
Cemeter
Fencing & Roadways
CEM 01
3
10,000
10,000
10,000
10,000
10,000
50,000
Cemetery mower
CEMT 883
3
12,700
12,700
Cemetery Total
10,000
22,700
10,000
10,000
10,000
62,700
City Center
Boiler improvements
C.CTR-1801
2
70,000
70,000
Parking Lot improvements
C.CTR-2301
3
200,000
200,000
City Center Roof improvements
C.CTR-2302
2
140,000
140,000
Facility Plan - Miscellaneous Maintenance
C.CTR-FAC
3
25,000
25,000
50,000
50,000
50,000
200,000
City Center Total
25,000
25,000
260,000
250,000
50,000
610,000
Civic Arena
Replace East Rink Roof
CA-1502
1
1,300,000
1,300,000
Replace East dasher boards
CA-1505
3
185,000
185,000
West Rink low emissivity ceiling
CA-1507
2
90,000
90,000
East Rink Locker Room Improv
CA-1509
3
80,000
80,000
HVAC system upgrades
CA-1510
2
225,000
225,000
Civic Arena Total
1,300,000
225,000
355,000
1,880,000
Com ost
1 ton 4A pickup w/flatbed
COMP-2002
3
46,500
46,500
Bituminous Improvements
COMP-2003
2
50,000
50,000
Bagging Line Improvements
COMP-2102
2
50,000
63,000
113,000
Equipment Trailer (Lowboy)
COMP-2103
2
70,000
70,000
Department Project # Priority 2021 2022 2023 2024 2025 Total
Wood Receiving/Processing Area Expansion
COMP-2104
2
100,000
100,000
Used Wheel Loader
COMP-2105
2
60,000
60,000
Office Expansion
COMP-2201
2
100,000
100,000
New Wheel Loader
COMP-2301
3
170,000
170,000
Portable Shrink Wrapping Machine
COMP-2302
4
45,000
45,000
Cold Storage Expansion
COMP-2401
3
75,000
75,000
Site Improv - Finished Bulk Storage Area
COMP-2402
3
150,000
150,000
Flatbed Trailer (Used)
COMP-2501
4
25,000
25,000
Compost Total
376,500
163,000
215,000
225,000 25,000
1,004,500
Engineering
Replace SUV
ENGR 686
3
29,500
29,500
112 ton work truck
ENGR 945
3
31,700
31,700
Engineering Total
29,500
31,700
61,200
Fire
Rescue 8 -1 ton truck (50% City)
FD-1901
3
108,000
108,000
Fire Hall Roof improvements
FD-2302
2
80,000
80,000
New Command Vechicle
FD-688
3
44,100
44,100
Fire Total
108,000
80,000
44,100
232,100
Information Technology
Core Switch Upgrade
IT-1901
2
37,675
37,675
Large UPS for Server Room
IT-2301
3
19,226
19,226
Information Technology Total
37,675
19,226
56,901
Infrastructure Im rovements
School Rd NW (Golf Course -North High)
Overlay 22-1
3
256,242
256,242
Century Ave SW (Dale -Boston)
Overlay 22-2
3
340,568
340,568
5th Ave SE (Bridge - Hwy 22)
Overlay 24-1
3
667,694
667,694
Harrington St SW (SGR-Linden)
Partial21-1
3
695,228
695,228
Merrill St SW (SGR-Clinton)
Partial21-2
3
339,569
339,569
Linden Ave SW (Dale -Harrington)
Partial22-1
3
803,538
803,538
Sunset St SW (SGR-Linden)
Partial22-2
3
717,568
717,568
Neal Ave SW (Keith -Sunset)
Partial22-3
3
323,846
323,846
Dale St SW (SGR-Roberts)
Partial23-1
3
1,668,205
1,668,205
Clinton Ave SW (Harrington -Merrill)
Partial23-3
3
305,906
305,906
Michigan St SE/NE (5th Ave -Hwy 7)
Partial24-1
3
2,236,942
2,236,942
Washington Ave W (Lynn -Main)
Partial25-1
3
1,241,460
1,241,460
2nd Ave SW (Franklin -Main)
Partial25-2
3
180,000
180,000
Church St SW (SGR-Linden)
Reclaim 21-1
3
331,318
331,318
Merrill St SW (Clinton -Linden)
Reclaim 21-2
3
352,068
352,068
Lyndale Ave SW (Merrill -Lynn)
Reclaim 21-3
3
286,673
286,673
Clinton Ave SW (Merrill -Lynn)
Reclaim 21-4
3
136,922
136,922
Keith St SW (SGR-Neal)
Reclaim 21-5
3
136,910
136,910
Roberts Rd SW (Alan -Dale)
Reclaim 23-1
3
1,259,343
1,259,343
Bradford St SE (#1324 - Century Ave SE)
Reclaim 23-2
3
382,767
382,767
Sherwood St SE (Summerset Ln SE - Century Ave SE)
Reclaim 23-3
3
283,852
283,852
Elks Dr SE (Sherwood St SE - Orchard Ave SE)
Reclaim 23-4
3
181,822
181,822
Hilltop Dr NE (Michigan St NE - Genes Dr NE)
Reclaim 24-1
3
575,684
575,684
Lindy Ln NE (Pauls Rd NE to Genes Dr NE)
Reclaim 24-2
3
264,805
264,805
Garden Rd NE (Dead end - Hwy 7E)
Reclaim 24-3
3
238,457
238,457
Pauls Rd NE (Hilltop Dr NE - Lindy Ln NE)
Reclaim 24-4
3
108,602
108,602
Department Project # Priority 2021 2022 2023 2024 2025
Total
Mark Dr NE (Hilltop Dr NE - Lindy Ln NE)
Reclaim 24-5
3
101,555
Morningside Dr NE (Hilltop Dr NE - Dead end)
Reclaim 24-6
3
76,686
Genes Dr NE (Lindy Ln NE - Dead end)
Reclaim 24-7
3
40,481
Hassan St (5th Ave S-1st Ave N)
Reclaim 25-1
3
960,740
4th Ave SE (Lynn Rd SW - Main St S)
Reclaim 25-2
3
461,565
1st Ave NE (Main -Adams)
Reclaim 25-3
3
371,900
1 st Ave SE (Main -Adams)
Reclaim 25-4
3
371,900
3rd Ave SE (Main -Adams)
Reclaim 25-5
3
371,900
Grove St SW (2nd-Washington)
Reclaim 25-6
3
227,000
Pavement sealing/Seal coating
SCFS/RP
3
250,000 250,000
LED streetlight retrofits
UTL 90
3
170,000 170,000 170,000 170,000
170,000
Infrastructure Improvements Total
Libra
Library Decor/Fixture Upgrade & Carpet Replace LIB-1901
Library Total
(Parks
Skid steer loader S250
PARK-032
1/2 Ton 4X2 Pickup
PARK-127
Roberts Park -lighting improvements
PARK-1601
Oddfellows Park - Playground Replacement
PARK-2101
Skid steer loader S250
PARK-211
Masonic West River - Playground Replacement
PARK-2202
1/2 Ton 44 Pickup w/Snowplow
PARK-221
Northwoods Park - Playground Replacement
PARK-2301
South Park - Playground Replacement
PARK-2302
Kiwanis - Playground Replacement
PARK-2401
Shady Ridge Park - Playground Replacement
PARK-2402
JC Womens Park - Playground Replacement
PARK-2403
Tartan Park- Playground Replacements
PARK-2502
Firemans Park - Playground Replacement
PARK-2503
Wide -area Mower
PARK-302
Bobcat Toolcat 5610
PARK-32
3/4 Ton 4X4 Pickup w/Snowplow
PARK-497
1/2 Ton 4X2 Pickup
PARK-954
Parks Total
Police
Trailer, enclosed tandem
PD-2003
New Police Facility
PD-2004
Replacement of Mobile Radios
PD-2103
Police Training Site Improvements
PD-2104
Replace Less Lethal Launchers in Squads
PD-2301
Squad car#1 replacement
PD-SQD1
Squad car #2 replacement
PD-SQD2
Squad car #3 replacement
PD-SQD3
Squad car #5 replacement
PD-SQD5
Squad car #6 replacement
PD-SQD6
Squad car #7 replacement
PD-SQD7
Police Total
Public Works
101,555
76,686
40,481
960,740
461,565
371,900
371,900
371,900
227,000
500,000
850,000
2,754,594
2,861,762
3,945,989
4,730,906
4,356,465
18,649,716
3
100,000
100,000
100,000
100,000
4
55,200
55,200
4
24,800
24,800
1
650,000
650,000
3 40,000
40,000
4
58,000
58,000
3
65,000
65,000
2 40,000
40,000
3
35,000
35,000
3
15,000
15,000
3
20,000
20,000
3
20,000
20,000
3
20,000
20,000
3
30,000
30,000
3
20,000
20,000
2
67,900
67,900
4 51,300
51,300
4
41,000
41,000
4
26,700
26,700
131,300
130,800
105,200
127,900
784,700
1,279,900
4
11,100
11,100
2 4,250,000
6,000,000
10,250,000
3 90,000
90,000
3 20,000
20,000
4
18,000
18,000
2
46,200
46,200
2
47,300
47,300
2
48,500
48,500
2 45,000
45,000
2
47,300
47,300
2
48,500
48,500
4,405,000
6,046,200
123,700
97,000
10,671,900
Department Project # Priority 2021
2022 2023 2024 2025 Total
Stormceptor for outdoor wash area
HATS-02
3
Interior Shop Painting
HATS-03
3 140,000
Pond cleaning/excavation
HATS-04
3
Wash bay improvements
HATS-05
3
HATS Storage building, fuel site
HATS-08
3
65,000 65,000
140,000
35,000 35,000
100,000 100,000
2,700,000 2, 700, 000
Public Works Total 140,000 2,700,000 65,000 35,000 100,000 3,040,000
Recreation Building
Rec Center/Civic Arena Parking Lot
PR-1702
3
375,000
Recreation Building Total
375,000
Refuse
Roll -off Truck Chassis
REFS-2002
1
130,000
Bi-Fold Door Replacement
REFS-2003
2
30,500
Forklift Replacement
REFS-2101
3
35,000
TMR Mixer
REFS-2102
2
95,000
Tractor (TMR mixer power unit)
REFS-2103
2
130,000
Airlift Separator
REFS-2104
3
60,000
Site Preparation - New SSOM Operations
REFS-2105
3
235,000
Curing Pad Expansion
REFS-2106
2
150,000
Wheel loader replacement
REFS-2201
2
Office Expansion
REFS-2202
2
Scale Improvements & Relocation
REFS-2301
3
Refuse Total
Senior Dining
Senior Dining Roof improvements
Sr Dine-2302
Senior Dining Total
Storm Water
SC Trunk Storm (local storm sewer)
New const 03
Southfork Storm Water pond
STW F 2101
8th Ave NW drainage improvement
STWF2201
Bridgewater pond improvement
STW F 2202
Pond SW2 improvements
STWF2301
Michigan St NE area drainage improvement
STWF2501
Leaf vacuum
STWT LEAF
Storm Water Total
Streets
Miscellaneous Tools Trailer
STRT 002
Asphalt Zipper milling machine
STRT 074
1-ton dump truck
STRT 156
1-ton 44 truck
STRT 170
Truck, tandem
STRT 218
1-ton 42 truck with dump
STRT 289
Truck, single axel (short) w/hooklift
STRT 441
Wheel Loader
STRT 447
Truck, single axel w/ dump
STRT 522
Snowplow truck
STRT 613
Grasshopper mower 72"
STRT 626
1 ton truck 44
STRT 660
170,000
100,000
375,000
375,000
130,000
42,000 72,500
35,000
95,000
130,000
60,000
235,000
150,000
170,000
100,000
100,000 100,000
865,500
270,000
142,000
1,277,500
2
9,500
9,500
9,500
9,500
3 539,000
539,000
3 100,000
100,000
3
75,000
75,000
3
30,000
30,000
3
100,000
100,000
3
500,000 500,000
3 100,000
228,000 328,000
739,000
105,000
100,000
728,000 1,672,000
4 65,000
65,000
3 66,000
66,000
3 45,000
45,000
3 55,700
55,700
3 67,900
67,900
3 46,200
46,200
3 246,900
246,900
3 205,000
205,000
3 235,000
235,000
3 240,800
240,800
3 18,200
18,200
3 48,000
48,000
Department Project # Priority 2021 2022 2023 2024 2025 Total
Brush Chipper
STRT 688
3
58,500 58,500
Truck single axel (long) w/hooklift
STRT 781
3
253,000 253,000
1 ton flatbed truck
STRT 835
3
48,000 48,000
1-ton flatbed truck
STRT 837
3
49,200 49,200
1-ton Service truck
STRT 857
3
67,900 67,900
1 Ton 44 w/ aerial bucket
STRT 926
3
60,100 60,100
Tandem -axle Dump Truck
STRT 972
3
64,700 64,700
Streets Total
375,100 345,900 395,300 450,100 374,700 1,941,100
lWastewater
Preliminary Treatment Redesign & EQ Syst
WWTF 21-1
1
5,000,000
5,000,000
WWTF SCADA Software & System Upgrades
WWTF 21-2
1
1,200,000
1,200,000
Collection system infrastructure
WWTF 21-25
2
80,000
80,000
80,000
85,000
85,000
410,000
Lift Station repairs/upgrade (McDonalds LS)
WWTF 21-3
2
125,000
125,000
HVAC Replacement Administration Bldg
WWTF 21-4
2
30,000
30,000
Biosolids Spreader
WWTF 218
2
35,000
35,000
East ditch final Aire-02 install & optimization
WWTF 22-1
1
509,400
509,400
Digester aeration & mixation rehab
WWTF 22-2
1
505,100
505,100
Belt press thickener 2 overhaul/replace
WWTF 23-1
1
424,600
424,600
Receiving/Bulk water station
WWTF 23-2
1
200,000
200,000
Lift Station repairs/upgrades (Hwy 15 LS)
WWTF 23-3
2
120,000
120,000
MBR fin bubble diffuser system replacement
WWTF 23-5
2
110,200
110,200
Building #100 roof replacement
WWTF 23-6
2
43,600
43,600
Building #90 Boiler/Controls replacement
WWTF 24-1
2
150,000
150,000
Lift Station repairs/upgrades (Our Saviors LS)
WWTF 24-2
2
95,000
95,000
MBR perm pump #1 replacement
WWTF 24-3
2
90,000
90,000
Thickener feed pump #1 replacement
WWTF 24-4
2
40,000
40,000
Belt press thickener 1 overhaul/replace
WWTF 25-1
1
424,600
424,600
Replace ox ditch RAS pumps & check valves
WWTF 25-2
2
200,000
200,000
Lift Station repairs/upgrade (Campbell LS)
WWTF 25-3
2
100,000
100,000
EQ basin liner replacement
WWTF 25-4
2
70,000
70,000
Vactor Truck & Jetting Trailer
WWTF 648
3
400,000
400,000
1/2 Ton 44 work truck
WWTF 760
3
80,000
80,000
Wastewater Total
6,515,000
1,129,500
978,400
860,000
879,600
10,362,500
lWater
1/2 ton work truck
WATR 072
3
31,679
31,679
Water SCADA Upgrade
WATR 21-1
3
700,000
700,000
Biofilter Piping Rehab
WATR 21-2
3
100,000
100,000
Ammonia analyzer replacement
WATR 21-3
3
22,000
22,000
Water tower rehabilitation (Century Ave)
WATR 22-2
3
200,000
200,000
Water Meter Replacement
WATR 22-24
3
400,000
400,000
400,000
1,200,000
Well 4 Recovery Treatment
WATR 22-3
3
50,000
50,000
Bulk Fill station
WATR 23-1
3
100,000
100,000
Well 7 Rehabilitation
WATR 24-1
3
65,000
65,000
Well 7 Recovery Treatment
WATR 24-2
3
50,000
50,000
Membrane replacement
WATR 25-1
3
400,000
400,000
1/2 ton work truck
WATR 484
3
30,400
30,400
Mower replacement
WATR 793
3
17,000
17,000
Water Total
822,000
680,400
517,000
546,679 400,000
2,966,079
GRAND TOTAL
17,769,669
15,853,162
7,191,315
8,237,585 8,034,265
57,085,996
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2021 thm 2025
FUNDING SOURCE SUMMARY
Source 2021 2022 2023 2024 2025 Total
Airport Construction Fund
22,500
17,500
40,000
Capital Projects Fund
180,000
105,000
108,000
90,000
90,000
573,000
Capital Projects Fund - Facilities Plan
400,000
1,325,000
574,500
705,000
700,000
3,704,500
Capital Projects Fund - Misc Infrastructure Maint
155,000
340,000
90,000
340,000
90,000
1,015,000
Capital Projects Fund - Playground Plan
40,000
65,000
50,000
60,000
50,000
265,000
Community Improvement Fund
2,340,000
2,340,000
Compost Fund
377,426
163,000
215,473
225,000
25,000
1,005,899
Cooperative Agreement - EDA/HRA
1,081
552
1,633
Cooperative Agreement - HUC
9,110
4,649
13,759
Equipment Replacement - Heavy Fleet
205,000
235,000
240,800
246,900
253,000
1,180, 700
Equipment Replacement - SmallFleet
295,400
293,500
315,400
368,100
282,200
1,554,600
G.O. Capital Improvement Plan Bonds
2,000,000
6,000,000
8,000,000
G.O.ImprovBonds - Debt Tax Levy
1,981,236
1,816,831
1,987,492
2,076,487
2,222,466
10,084,512
G.O. Stormwater Bonds
182,150
182,150
G.O. Wastewater Bonds
4,200,000
4,200,000
General Fund
21,463
10,952
32,415
General Fund Reserves - PD Drug Forfeiture
20,000
20,000
Grants - Federal
405,000
225,000
630,000
Grants - McLeod County
44,800
20,800
11,200
32,000
108,800
Grants - Other
2,700,000
2,700,000
Grants - State
44,800
20,800
11,200
39,500
116,300
HATS Fund (City only)
50,400
23,400
12,600
36,000
122,400
Lease Purchase
400,000
400,000
Liquor Fund
1,235
630
1,865
Municipal State Aid
150,000
500,000
872,500
500,000
2,022,500
Refuse Fund
865,500
270,000
142,000
1,277,500
Rural Fire Dept Fund
54,000
54,000
Special Assessments
516,920
368,991
986,419
1,092,962
1,129,082
4,094,374
Storm Water Utility Fund
556,850
137,142
251,040
145,727
895,459
1,986,218
Wastewater Fund
2,360,226
1,166,399
1,054,943
532,865
963,329
6,077,762
Water Fund
867,072
717,299
593,465
619,544
483,729
3,281,109
GRAND TOTAL
17,769,669
15,853,162
7,191,315
8,237,585
8,034,265
57,085,996
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2021 thru 2025
PROJECTS BY FUNDING SOURCE
Source Project # Priority 2021 2022 2023 2024 2025 Total
Airport Construction Fund
Pavement repairs & maintenance
AIR 03
3
22,500
22,500
EA Crosswind Runway 8/26
AIR 2501
2
10,000
10,000
Hangar Predesign
AIR 2502
2
7,500
7,500
Airport Construction Fund Total
22,500
17,500
40,000
Capital Projects Fund
New Election Equipment
ADMIN-2201
2
15,000
15,000
Fencing & Roadways
CEM 01
3
10,000
10,000
10,000
10,000
10,000
50,000
Replacement of Mobile Radios
PD-2103
3
90,000
90,000
Replace Less Lethal Launchers in Squads
PD-2301
4
18,000
18,000
LED streetlight retrofits
UTL 90
3
80,000
80,000
80,000
80,000
80,000
400,000
Capital Projects Fund Total
180,000
105,000
108,000
90,000
90,000
573,000
Capital Projects Fund - Facilities Plan
Boiler improvements
C.CTR-1801
2
70,000
70,000
Parking Lot improvements
C.CTR-2301
3
200,000
200,000
City Center Roof improvements
C.CTR-2302
2
140,000
140,000
Facility Plan - Miscellaneous Maintenance
C.CTR-FAC
3
25,000
25,000
50,000
50,000
50,000
200,000
Replace East Rink Roof
CA-1502
1
1,300,000
1,300,000
Replace East dasher boards
CA-1505
3
185,000
185,000
West Rink low emissivity ceiling
CA-1507
2
90,000
90,000
East Rink Locker Room Improv
CA-1509
3
80,000
80,000
HVAC system upgrades
CA-1510
2
225,000
225,000
Fire Hall Roof improvements
FD-2302
2
80,000
80,000
Library Decor/Fixture Upgrade & Carpet Replace
LIB-1901
3
100,000
100,000
Roberts Park -lighting improvements
PARK-1601
1
650,000
650,000
Rec Center/Civic Arena Parking Lot
PR-1702
3
375,000
375,000
Senior Dining Roof improvements
Sr Dine-2302
2
9,500
9,500
Capital Projects Fund - Facilities Plan
400,000
1,325,000
574,500
705,000
700,000
3,704,500
Total
Capital Projects Fund - Misc Infrastr
Pavement sealing/Seal coating
SCFS/RP
3
250,000
250,000
500,000
Miscellaneous Tools Trailer
STRT 002
4
65,000
65,000
LED streetlight retrofits
UTL 90
3
90,000
90,000
90,000
90,000
90,000
450,000
Capital Projects Fund - Misc
155,000
340,000
90,000
340,000
90,000
1,015,000
Infrastructure Maint Total
Capital Projects Fund - Playground PI
Source Project # Priority 2021
2022 2023 2024 2025 Total
Oddfellows Park - Playground Replacement
PARK-2101
3 40,000
Masonic West River - Playground Replacement
PARK-2202
3
Northwoods Park - Playground Replacement
PARK-2301
3
South Park - Playground Replacement
PARK-2302
3
Kiwanis - Playground Replacement
PARK-2401
3
Shady Ridge Park - Playground Replacement
PARK-2402
3
JC Womens Park - Playground Replacement
PARK-2403
3
Tartan Park- Playground Replacements
PARK-2502
3
Firemans Park - Playground Replacement
PARK-2503
3
Capital Projects Fund - Playground Plan
Total
Community Improvement Fund
Dakota Trail improvements
ADMIN-1802
Wayfinding/Interpretive Signage Project
ADMIN-1901
New Police Facility
PD-2004
Community Improvement Fund Total
Compost Fund
1 ton 4A pickup w/flathed
COMP-2002
Bituminous Improvements
COMP-2003
Bagging Line Improvements
COMP-2102
Equipment Trailer (Lowboy)
COMP-2103
Wood Receiving/Processing Area Expansion
COMP-2104
Used Wheel Loader
COMP-2105
Office Expansion
COMP-2201
New Wheel Loader
COMP-2301
Portable Shrink Wrapping Machine
COMP-2302
Cold Storage Expansion
COMP-2401
Site Improv - Finished Bulk Storage Area
COMP-2402
Flatbed Trailer (Used)
COMP-2501
Core Switch Upgrade
IT-1901
Large UPS for Server Room
IT-2301
Compost Fund Total
Cooperative Agreement - EDA/HRA
Core Switch Upgrade
IT-1901
Large UPS for Server Room
IT-2301
Cooperative Agreement - EDA/HRA
Total
Cooperative Agreement - RUC
Core Switch Upgrade
IT-1901
Large UPS for Server Room
IT-2301
Cooperative Agreement - HUC Total
Equipment Replacement - Heavy Fleet
Truck, single axel (short) w/hooklift STRT 441
40,000
65,000 65,000
35,000 35,000
15,000 15,000
20,000 20,000
20,000 20,000
20,000 20,000
30,000 30,000
20,000 20,000
40,000
65,000
50,000
60,000
50,000 265,000
5 80,000
80,000
4 10,000
10,000
2 2,250,000
2,250,000
2,340,000
2,340,000
3 46,500
46,500
2 50,000
50,000
2 50,000
63,000
113,000
2 70,000
70,000
2 100,000
100,000
2 60,000
60,000
2
100,000
100,000
3
170,000
170,000
4
45,000
45,000
3
75,000
75,000
3
150,000
150,000
4
25,000 25,000
2 926
926
3
473
473
377,426
163,000
215,473
225,000
25,000 1,005,899
2 1,081
1,081
3
552
552
1,081
552
1,633
2 9,110
9,110
3
4,649
4,649
9,110 4,649 13,759
3 246,900 246,900
Source Project # Priority 2021 2022 2023 2024 2025 Total
Wheel Loader
STRT447
3
205,000
205,000
Truck, single axel w/ dump
STRT 522
3
235,000
235,000
Snowplow truck
STRT 613
3
240,800
240,800
Truck single axel (long) w/hooklift
STRT 781
3
253,000
253,000
Equipment Replacement - Heavy Fleet
205,000
235,000
240,800
246,900
253,000
1,180,700
Total
Equipment Replacement - Small Fleet
New truck for Facility Manager
BLDG 2001
4
28,400
28,400
Cemetery mower
CEMT 883
3
12,700
12, 700
Replace SUV
ENGR 686
3
29,500
29,500
112 ton work truck
ENGR 945
3
31,700
31,700
Rescue 8 -1 ton truck (50% City)
FD-1901
3
54,000
54,000
New Command Vechicle
FD-688
3
44,100
44,100
Skid steer loader S250
PARK-032
4
55,200
55,200
112 Ton 4X2 Pickup
PARK-127
4
24,800
24,800
Skid steer loader S250
PARK-211
4
58,000
58,000
112 Ton 4x4 Pickup w/Snowplow
PARK-221
2
40,000
40,000
Wide -area Mower
PARK-302
2
67,900
67,900
Bobcat Toolcat 5610
PARK-32
4
51,300
51,300
3/4 Ton U4 Pickup w/Snowplow
PARK-497
4
41,000
41,000
112 Ton 4X2 Pickup
PARK-954
4
26,700
26,700
Trailer, enclosed tandem
PD-2003
4
11,100
11,100
Squad car#1 replacement
PD-SQDI
2
46,200
46,200
Squad car #2 replacement
PD-SQD2
2
47,300
47,300
Squad car#3 replacement
PD-SQD3
2
48,500
48,500
Squad car#5 replacement
PD-SQD5
2
45,000
45,000
Squad car #6 replacement
PD-SQD6
2
47,300
47,300
Squad car#7 replacement
PD-SQD7
2
48,500
48,500
Asphalt Zipper milling machine
STRT 074
3
66,000
66,000
1-ton dump truck
STRT 156
3
45,000
45,000
1-ton 44 truck
STRT170
3
55,700
55,700
Truck, tandem
STRT 218
3
67,900
67,900
1-ton 42 truck with dump
STRT 289
3
46,200
46,200
Grasshopper mower 72"
STRT 626
3
18,200
18,200
1 ton truck 44
STRT 660
3
48,000
48,000
Brush Chipper
STRT 688
3
58,500
58,500
1 ton flatbed truck
STRT 835
3
48,000
48,000
1-ton flatbed truck
STRT 837
3
49,200
49,200
1-ton Service truck
STRT 857
3
67,900
67,900
1 Ton 4x4 w/ aerial bucket
STRT 926
3
60,100
60,100
Tandem -axle Dump Truck
STRT 972
3
64,700
64,700
Equipment Replacement - Small Fleet
295,400
293,500
315,400
368,100
282,200
1,554,600
Total
G.O. Capital Improvement Plan Bond
New Police Facility
PD-2004
2
2,000,000
6,000,000
8,000,000
G.O. Capital Improvement Plan Bonds
2,000,000
6,000,000
8,000,000
Total
IG.O. Improv Bonds - Debt Tax Levy
School Rd NW (Golf Course -North High)
Oveday 22-1
3
206,242
206,242
Source Project # Priority 2021 2022 2023 2024 2025 Total
Century Ave SW (Dale -Boston)
Overlay 22-2
3
240,568
240,568
5th Ave SE (Bridge - Hwy 22)
Overlay 24-1
3
517,694
517,694
Harrington St SW (SGR-Linden)
Partial21-1
3
528,372
528,372
Merrill St SW (SGR-Clinton)
Partial21-2
3
258,073
258,073
Linden Ave SW (Dale -Harrington)
Partial22-1
3
578,546
578,546
Sunset St SW (SGR-Linden)
Partial22-2
3
545,352
545,352
Neal Ave SW (Keith -Sunset)
Partial22-3
3
246,123
246,123
Dale St SW (SGR-Roberts)
Partial23-1
3
767,698
767,698
Clinton Ave SW (Harrington -Merrill)
Partial23-3
3
232,489
232,489
Michigan St SE/NE (5th Ave -Hwy 7)
Partial24-1
3
686,903
686,903
Washington Ave W (Lynn -Main)
Partial25-1
3
331,779
331,779
2nd Ave SW (Franklin -Main)
Partial25-2
3
120,600
120,600
Church St SW (SGR-Linden)
Reclaim 21-1
3
251,802
251,802
Merrill St SW (Clinton -Linden)
Reclaim 21-2
3
267,572
267,572
Lyndale Ave SW (Merrill -Lynn)
Reclaim 21-3
3
229,338
229,338
Clinton Ave SW (Merrill -Lynn)
Reclaim 21-4
3
104,062
104,062
Keith St SW (SGR-Neal)
Reclaim 21-5
3
109,528
109,528
Roberts Rd SW (Alan -Dale)
Reclaim 23-1
3
693,759
693,759
Bradford St SE (#1324 - Century Ave SE)
Reclaim 23-2
3
237,316
237,316
Sherwood St SE (Summerset Ln SE - Century Ave SE)
Reclaim 23-3
3
175,989
175,989
Elks Dr SE (Sherwood St SE - Orchard Ave SE)
Reclaim 23-4
3
112,730
112,730
Hilltop Dr NE (Michigan St NE - Genes Dr NE)
Reclaim 24-1
3
356,924
356,924
Lindy Ln NE (Pauls Rd NE to Genes Dr NE)
Reclaim 24-2
3
164,180
164,180
Garden Rd NE (Dead end - Hwy 7E)
Reclaim 24-3
3
147,844
147,844
Pauls Rd NE (Hilltop Dr NE - Lindy Ln NE)
Reclaim 24-4
3
67,334
67,334
Mark Dr NE (Hilltop Dr NE - Lindy Ln NE)
Reclaim 24-5
3
62,965
62,965
Morningside Dr NE (Hilltop Dr NE - Dead end)
Reclaim 24-6
3
47,545
47,545
Genes Dr NE (Lindy Ln NE - Dead end)
Reclaim 24-7
3
25,098
25,098
Hassan St (5th Ave S-1 st Ave N)
Reclaim 25-1
3
595,658
595,658
4th Ave SE (Lynn Rd SW - Main St S)
Reclaim 25-2
3
286,170
286,170
1 st Ave NE (Main -Adams)
Reclaim25-3
3
249,173
249,173
1stAve SE (Main -Adams)
Reclaim 25-4
3
249,173
249,173
3rd Ave SE (Main -Adams)
Reclaim 25-5
3
249,173
249,173
Grove St SW (2nd-Washington)
Reclaim 25-6
3
140,740
140,740
G.O. Improv Bonds - Debt Tax Levy
1,981,236
1,816,831 1,987,492 2,076,487 2,222,466
10,084,512
Total
G.O. Stormwater Bonds
SC Trunk Storm (local storm sewer)
New const 03
3
182,150
182,150
G.O. Stormwater Bonds Total
182,150
182,150
IG.O. Wastewater Bonds
Preliminary Treatment Redesign & EQ Syst WWTF 21-1 1 3,500,000 3,500,000
WWTF SCADA Software & System Upgrades WWTF 21-2 1 700,000 700,000
G.O. Wastewater Bonds Total 4,200,000 4,200,000
(General Fund
Core Switch Upgrade IT-1901 2 21,463 21,463
Large UPS for Server Room IT-2301 3 10,952 10,952
Source Project # Priority 2021 2022 2023 2024 2025 Total
General Fund Total 21,463 10,952 32,415
General Fund Reserves - PD Drug For
Police Training Site Improvements
PD-2104
3
20,000
20,000
General Fund Reserves - PD Drug
20,000
20,000
Forfeiture Total
Grants - Federal
Pavement repairs & maintenance
AIR 03
3
405,000
405,000
EA Crosswind Runway 8/26
AIR 2501
2
90,000
90,000
Hangar Predesign
AIR 2502
2
135,000
135,000
Grants - Federal Total
405,000
225,000
630,000
Grants - McLeod County
Stormceptor for outdoor wash area
HATS-02
3
20,800
20,800
Interior Shop Painting
HATS-03
3
44,800
44,800
Pond cleaning/excavation
HATS-04
3
11,200
11,200
Wash bay improvements
HATS-05
3
32,000
32,000
Grants - McLeod County Total
44,800
20,800
11,200
32,000
108,800
(Grants - Other
HATS Storage building, fuel site
HATS-08
3
2,700,000
2,700,000
Grants - Other Total
2,700,000
2,700,000
Grants - State
Hangar Predesign
AIR 2502
2
7,500
7,500
Stormceptor for outdoor wash area
HATS-02
3
20,800
20,800
Interior Shop Painting
HATS-03
3
44,800
44,800
Pond cleaning/excavation
HATS-04
3
11,200
11,200
Wash bay improvements
HATS-05
3
32,000
32,000
Grants - State Total
44,800
20,800
11,200
39,500
116,300
(HATS Fund (City only)
Stormceptor for outdoor wash area
HATS-02
3
23,400
23,400
Interior Shop Painting
HATS-03
3
50,400
50,400
Pond cleaning/excavation
HATS-04
3
12,600
12,600
Wash bay improvements
HATS-05
3
36,000
36,000
HATS Fund (City only) Total
50,400
23,400
12,600
36,000
122,400
Lease Purchase
Vactor Truck & Jetting Trailer
WWTF 648
3
400,000
400,000
Lease Purchase Total
400,000
400,000
(Liquor Fund
Source Project #
Priority
2021
2022
2023 2024 2025
Total
Core Switch Upgrade
IT-1901
2
1,235
1,235
Large UPS for Server Room
IT-2301
3
630
630
Liquor Fund Total
1,235
630
1,865
Municipal State Aid
Pavement repairs & maintenance
AIR 03
3
22,500
22,500
School Rd NW (Golf Course -North High)
Overlay 22-1
3
50,000
50,000
Century Ave SW(Dale-Boston)Overlay22-2
3
100,000
100,000
5th Ave SE (Bridge - Hwy 22)
Overlay 24-1
3
150,000
150,000
Dale St SW (SGR-Roberts)
Partial23-1
3
350,000
350,000
Michigan St SE/NE (5th Ave -Hwy 7)
Partial24-1
3
700,000
700,000
Washington Ave W (Lynn -Main)
Partial25-1
3
500,000
500,000
Roberts Rd SW (Alan -Dale)
Reclaim 23-1
3
150,000
150,000
Municipal State Aid Total
150,000
500,000 872,500 500,000
2,022,500
Refuse Fund
Roll -off Truck Chassis
REFS-2002
1
130,000
130,000
Bi-Fold Door Replacement
REFS-2003
2
30,500
42,000
72,500
Forklift Replacement
REFS-2101
3
35,000
35,000
TMR Mixer
REFS-2102
2
95,000
95,000
Tractor (TMR mixer power unit)
REFS-2103
2
130,000
130,000
Airlift Separator
REFS-2104
3
60,000
60,000
Site Preparation - New SSOM Operations
REFS-2105
3
235,000
235,000
Curing Pad Expansion
REFS-2106
2
150,000
150,000
Wheel loader replacement
REFS-2201
2
170,000
170,000
Office Expansion
REFS-2202
2
100,000
100,000
Scale Improvements & Relocation
REFS-2301
3
100,000
100,000
Refuse Fund Total
865,500
270,000
142,000
1,277,500
Rural Fire Dept Fund
Rescue 8 - 1 ton truck (50% City)
FD-1901
3
54,000
54,000
Rural Fire Dept Fund Total
54,000
54,000
Special Assessments
Harrington St SW (SGR-Linden)
Partial21-1
3
139,046
139,046
Merrill St SW (SGR-Clinton)
Partial21-2
3
67,914
67,914
Linden Ave SW (Dale -Harrington)
Partial22-1
3
160,708
160,708
Sunset St SW (SGR-Linden)
Partial22-2
3
143,514
143,514
Neal Ave SW (Keith -Sunset)
Partial22-3
3
64,769
64,769
Dale St SW (SGR-Roberts)
Partial23-1
3
417,051
417,051
Clinton Ave SW (Harrington -Merrill)
Partial23-3
3
61,181
61,181
Michigan St SE/NE (5th Ave -Hwy 7)
Partial24-1
3
671,083
671,083
Washington Ave W (Lynn -Main)
Partial25-1
3
310,365
310,365
2nd Ave SW (Franklin -Main)
Partial25-2
3
45,000
45,000
Church St SW (SGR-Linden)
Reclaim 21-1
3
66,264
66,264
Merrill St SW (Clinton -Linden)
Reclaim 21-2
3
70,414
70,414
Lyndale Ave SW (Merrill -Lynn)
Reclaim 21-3
3
57,335
57,335
Clinton Ave SW (Merrill -Lynn)
Reclaim 21-4
3
27,384
27,384
Keith St SW (SGR-Neal)
Reclaim 21-5
3
27,382
27,382
Source Project # Priority 2021 2022 2023 2024 2025 Total
Roberts Rd SW (Alan -Dale)
Reclaim 23-1
3
314,836
314,836
Bradford St SE (#1324 - Century Ave SE)
Reclaim 23-2
3
114,830
114,830
Sherwood St SE (Summerset Ln SE - Century Ave SE)
Reclaim 23-3
3
85,155
85,155
Elks Dr SE (Sherwood St SE - Orchard Ave SE)
Reclaim 23-4
3
54,547
54,547
Hilltop Dr NE (Michigan St NE - Genes Dr NE)
Reclaim 24-1
3
172,705
172,705
Lindy Ln NE (Pauls Rd NE to Genes Dr NE)
Reclaim 24-2
3
79,441
79,441
Garden Rd NE (Dead end - Hwy 7E)
Reclaim 24-3
3
71,537
71,537
Pauls Rd NE (Hilltop Dr NE - Lindy Ln NE)
Reclaim 24-4
3
32,580
32,580
Mark Dr NE (Hilltop Dr NE - Lindy Ln NE)
Reclaim 24-5
3
30,466
30,466
Morningside Dr NE (Hilltop Dr NE - Dead end)
Reclaim 24-6
3
23,006
23,006
Genes Dr NE (Lindy Ln NE - Dead end)
Reclaim 24-7
3
12,144
12,144
Hassan St (5th Ave S-1 st Ave N)
Reclaim 25-1
3
288,222
288,222
4th Ave SE (Lynn Rd SW - Main St S)
Reclaim 25-2
3
138,470
138,470
1stAve NE (Main -Adams)
Reclaim 25-3
3
92,975
92,975
1stAve SE (Main -Adams)
Reclaim 25-4
3
92,975
92,975
3rd Ave SE (Main -Adams)
Reclaim 25-5
3
92,975
92,975
Grove St SW (2nd-Washington)
Reclaim 25-6
3
68,100
68,100
Special Assessments Total
516,920 368,991 986,419
1,092,962
1,129,082
4,094,374
Storm Water Utility Fund
SC Trunk Storm (local storm sewer)
New const 03
3
356,850
356,850
Linden Ave SW (Dale -Harrington)
Partial22-1
3
32,142
32,142
Dale St SW (SGR-Roberts)
Partial23-1
3
66,728
66,728
Michigan St SEINE (5th Ave -Hwy 7)
Partial24-1
3
89,478
89,478
Washington Ave W (Lynn -Main)
Partial25-1
3
49,658
49,658
2nd Ave SW (Franklin -Main)
Partial25-2
3
7,200
7,200
Roberts Rd SW (Alan -Dale)
Reclaim 23-1
3
50,374
50,374
Bradford St SE (#1324 - Century Ave SE)
Reclaim 23-2
3
15,311
15,311
Sherwood St SE (Summerset Ln SE - Century Ave SE)
Reclaim 23-3
3
11,354
11,354
Elks Dr SE (Sherwood St SE - Orchard Ave SE)
Reclaim 23-4
3
7,273
7,273
Hilltop Dr NE (Michigan St NE - Genes Dr NE)
Reclaim 24-1
3
23,027
23,027
Lindy Ln NE (Pauls Rd NE to Genes Dr NE)
Reclaim 24-2
3
10,592
10,592
Garden Rd NE (Dead end - Hwy 7E)
Reclaim 24-3
3
9,538
9,538
Pauls Rd NE (Hilltop Dr NE - Lindy Ln NE)
Reclaim 24-4
3
4,344
4,344
Mark Dr NE (Hilltop Dr NE - Lindy Ln NE)
Reclaim 24-5
3
4,062
4,062
Morningside Dr NE (Hilltop Dr NE - Dead end)
Reclaim 24-6
3
3,067
3,067
Genes Dr NE (Lindy Ln NE - Dead end)
Reclaim 24-7
3
1,619
1,619
Hassan St (5th Ave S-1 st Ave N)
Reclaim 25-1
3
38,430
38,430
4th Ave SE (Lynn Rd SW - Main St S)
Reclaim 25-2
3
18,463
18,463
1stAve NE (Main -Adams)
Reclaim 25-3
3
14,876
14,876
1stAve SE (Main -Adams)
Reclaim 25-4
3
14,876
14,876
3rd Ave SE (Main -Adams)
Reclaim 25-5
3
14,876
14,876
Grove St SW (2nd-Washington)
Reclaim 25-6
3
9,080
9,080
Southfork Storm Water pond
STWT 2101
3
100,000
100,000
8th Ave NW drainage improvement
STINT 2201
3
75,000
75,000
Bridgewater pond improvement
STINT 2202
3
30,000
30,000
Pond SW2 improvements
STW F 2301
3
100,000
100,000
Michigan St NE area drainage improvement
STWT 2501
3
500,000
500,000
Leaf vacuum
STWT LEAF
3
100,000
228,000
328,000
Storm Water Utility Fund Total
556,850 137,142 251,040
145,727
895,459
1,986,218
Wastewater Fund
Source
Project #
Priority
2021 2022 2023 2024 2025
Total
Core Switch Upgrade
IT-1901
2
2,007
2,007
Large UPS for Server Room
IT-2301
3
1,024
1,024
Harrington St SW (SGR-Linden)
Partial21-1
3
13,905
13,905
Merrill St SW (SGR-Clinton)
Partial21-2
3
6,791
6,791
Linden Ave SW (Dale -Harrington)
Partial22-1
3
16,071
16,071
Sunset St SW (SGR-Linden)
Partial22-2
3
14,351
14,351
Neal Ave SW (Keith -Sunset)
Partial22-3
3
6,477
6,477
Dale St SW (SGR-Roberts)
Partial23-1
3
33,364
33,364
Clinton Ave SW (Harrington -Merrill)
Partial23-3
3
6,118
6,118
Michigan St SE/NE (5th Ave -Hwy 7)
Partial24-1
3
44,739
44,739
Washington Ave W (Lynn -Main)
Partial25-1
3
24,829
24,829
2nd Ave SW (Franklin -Main)
Partial25-2
3
3,600
3,600
Church St SW (SGR-Linden)
Reclaim 21-1
3
6,626
6,626
Merrill St SW (Clinton -Linden)
Reclaim 21-2
3
7,041
7,041
Clinton Ave SW (Merrill -Lynn)
Reclaim 21-4
3
2,738
2,738
Roberts Rd SW (Alan -Dale)
Reclaim 23-1
3
25,187
25,187
Bradford St SE (#1324 - Century Ave SE)
Reclaim 23-2
3
7,655
7,655
Sherwood St SE (Summerset Ln SE - Century Ave SE)
Reclaim 23-3
3
5,677
5,677
Elks Dr SE (Sherwood St SE - Orchard Ave SE)
Reclaim 23-4
3
3,636
3,636
Hilltop Dr NE (Michigan St NE - Genes Dr NE)
Reclaim 24-1
3
11,514
11,514
Lindy Ln NE (Pauls Rd NE to Genes Dr NE)
Reclaim 24-2
3
5,296
5,296
Garden Rd NE (Dead end - Hwy 7E)
Reclaim 24-3
3
4,769
4,769
Pauls Rd NE (Hilltop Dr NE - Lindy Ln NE)
Reclaim 24-4
3
2,172
2,172
Mark Dr NE (Hilltop Dr NE - Lindy Ln NE)
Reclaim 24-5
3
2,031
2,031
Morningside Dr NE (Hilltop Dr NE - Dead end)
Reclaim 24-6
3
1,534
1,534
Genes Dr NE (Lindy Ln NE - Dead end)
Reclaim 24-7
3
810
810
Hassan St (5th Ave S-1 st Ave N)
Reclaim 25-1
3
19,215
19,215
4th Ave SE (Lynn Rd SW - Main St S)
Reclaim 25-2
3
9,231
9,231
1stAve NE (Main -Adams)
Reclaim 25-3
3
7,438
7,438
1stAve SE (Main -Adams)
Reclaim 25-4
3
7,438
7,438
3rd Ave SE (Main -Adams)
Reclaim 25-5
3
7,438
7,438
Grove St SW (2nd-Washington)
Reclaim 25-6
3
4,540
4,540
Preliminary Treatment Redesign & EQ Syst
WWTF 21-1
1
1,500,000
1,500,000
WWTF SCADA Software & System Upgrades
WWTF 21-2
1
500,000
500,000
Collection system infrastructure
WWTF 21-25
2
80,000 80,000 80,000 85,000 85,000
410,000
Lift Station repairs/upgrade (McDonalds LS)
WWTF 21-3
2
125,000
125,000
HVAC Replacement Administration Bldg
WWTF21-4
2
30,000
30,000
Biosolids Spreader
WWTF 218
2
35,000
35,000
East ditch final Aire-02 install & optimization
WWTF 22-1
1
509,400
509,400
Digester aeration & mixation rehab
WWTF 22-2
1
505,100
505,100
Belt press thickener 2 overhaul/replace
WWTF 23-1
1
424,600
424,600
Receiving/Bulk water station
WWTF 23-2
1
200,000
200,000
Lift Station repairs/upgrades (Hwy 15 LS)
WWTF 23-3
2
120,000
120,000
MBR fin bubble diffuser system replacement
WWTF 23-5
2
110,200
110,200
Building #100 roof replacement
WWTF 23-6
2
43,600
43,600
Building #90 Boiler/Controls replacement
WWTF 24-1
2
150,000
150,000
Lift Station repairs/upgrades (Our Saviors LS)
WWTF 24-2
2
95,000
95,000
MBR perm pump #1 replacement
WWTF 24-3
2
90,000
90,000
Thickener feed pump #1 replacement
WWTF 24-4
2
40,000
40,000
Belt press thickener 1 overhaul/replace
WWTF 25-1
1
424,600
424,600
Replace ox ditch RAS pumps & check valves
WWTF 25-2
2
200,000
200,000
Lift Station repairs/upgrade (Campbell LS)
WWTF 25 3
2
100,000
100,000
EQ basin liner replacement
WWTF 25-4
2
70,000
70,000
112 Ton 44 work truck
WWTF 760
3
80,000
80,000
Source Project # Priority 2021 2022 2023 2024 2025 Total
Wastewater Fund Total 2,360,226 1,166,399 1,054,943 532,865 963,329 6,077,762
Water Fund
Core Switch Upgrade
IT-1901
2
1,853
1,853
Large UPS for Server Room
IT-2301
3
946
946
Harrington St SW (SGR-Linden)
Partial 21-1
3
13,905
13,905
Merrill St SW (SGR-Clinton)
Partial21-2
3
6,791
6,791
Linden Ave SW (Dale -Harrington)
Partial22-1
3
16,071
16,071
Sunset St SW (SGR-Linden)
Partial22-2
3
14,351
14,351
Neal Ave SW (Keith -Sunset)
Partial22-3
3
6,477
6,477
Dale St SW (SGR-Roberts)
Partial 23-1
3
33,364
33,364
Clinton Ave SW (Harrington -Merrill)
Partial23-3
3
6,118
6,118
Michigan St SE/NE (5th Ave -Hwy 7)
Partial24-1
3
44,739
44,739
Washington Ave W (Lynn -Main)
Partial25-1
3
24,829
24,829
2nd Ave SW (Franklin -Main)
Partial25-2
3
3,600
3,600
Church St SW (SGR-Linden)
Reclaim 21-1
3
6,626
6,626
Merrill St SW (Clinton -Linden)
Reclaim 21-2
3
7,041
7,041
Clinton Ave SW (Merrill -Lynn)
Reclaim 21-4
3
2,738
2,738
Roberts Rd SW (Alan -Dale)
Reclaim 23-1
3
25,187
25,187
Bradford St SE (#1324 - Century Ave SE)
Reclaim 23-2
3
7,655
7,655
Sherwood St SE (Summerset Ln SE - Century Ave SE)
Reclaim 23-3
3
5,677
5,677
Elks Dr SE (Sherwood St SE - Orchard Ave SE)
Reclaim 23-4
3
3,636
3,636
Hilltop Dr NE (Michigan St NE - Genes Dr NE)
Reclaim 24-1
3
11,514
11,514
Lindy Ln NE (Pauls Rd NE to Genes Dr NE)
Reclaim 24-2
3
5,296
5,296
Garden Rd NE (Dead end - Hwy 7E)
Reclaim 24-3
3
4,769
4,769
Pauls Rd NE (Hilltop Dr NE - Lindy Ln NE)
Reclaim 24-4
3
2,172
2,172
Mark Dr NE (Hilltop Dr NE - Lindy Ln NE)
Reclaim 24-5
3
2,031
2,031
Morningside Dr NE (Hilltop Dr NE - Dead end)
Reclaim 24-6
3
1,534
1,534
Genes Dr NE (Lindy Ln NE - Dead end)
Reclaim 24-7
3
810
810
Hassan St (5th Ave S-1st Ave N)
Reclaim 25-1
3
19,215
19,215
4th Ave SE (Lynn Rd SW - Main St S)
Reclaim 25-2
3
9,231
9,231
1st Ave NE (Main -Adams)
Reclaim 25-3
3
7,438
7,438
1st Ave SE (Main -Adams)
Reclaim 25-4
3
7,438
7,438
3rd Ave SE (Main -Adams)
Reclaim 25-5
3
7,438
7,438
Grove St SW (2nd-Washington)
Reclaim 25-6
3
4,540
4,540
1/2 ton work truck
WATR 072
3
31,679
31,679
Water SCADA Upgrade
WATR 21-1
3
700,000
700,000
Bioflter Piping Rehab
WATR 21-2
3
100,000
100,000
Ammonia analyzer replacement
WATR 21-3
3
22,000
22,000
Water tower rehabilitation (Century Ave)
WATR 22-2
3
200,000
200,000
Water Meter Replacement
WATR 22-24
3
400,000 400,000
400,000
1,200,000
Well 4 Recovery Treatment
WATR 22-3
3
50,000
50,000
Bulk Fill station
WATR 23-1
3
100,000
100,000
Well 7 Rehabilitation
WATR 24-1
3
65,000
65,000
Well 7 Recovery Treatment
WATR 24-2
3
50,000
50,000
Membrane replacement
WATR 25-1
3
400,000
400,000
1/2 ton work truck
WATR 484
3
30,400
30,400
Mower replacement
WATR 793
3
17,000
17,000
Water Fund Total
867,072
717,299 593,465
619,544
483,729
3,281,109
GRAND TOTAL
17,769,669
15,853,162 7,191,315
8,237,585
8,034,265
57,085,996
HUTCHINSON CITY COUNCIL ct=y'fl1
Request for Board Action 7AL Zwl,7
Agenda Item: Consideration of Setting Date for City Administrator Annual Performance Review
Department: Administration
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Brenda Ewing
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Per the Employment Agreement between the City of Hutchinson and Matt Jaunich, City Administrator, the City
Council will conduct an annual performance review for the City Administrator at the end of each calendar year. The
Council may set the review as an agenda item of a regularly scheduled City Council meeting or set a special meeting
for this purpose.
Upon the scheduling of the review, Human Resources will provide the City Council with the performance review
forms.
As part of the review process and also per the agreement, the City will consider an increase in compensation to the
Administrator dependent upon the results of the performance evaluation and consistent with the City of Hutchinson
annual Compensation Plan.
BOARD ACTION REQUESTED:
Set a date for City Administrator Matt Jaunich's annual performance review.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, October 20, 2020
5:30 p.m.
1. CALL TO ORDER 5:32 P.M.
The October 20, 2020 Planning Commission meeting was called to order by Vice Chairman
Lofdahl at 5:30 p.m. Members in bold were present Vice Chair Lofdahl, Commissioner
Garberg, Commissioner Wirt, Commissioner Sebesta, Commissioner Hantge and
Commissioner Janssen. Also present were Dan Jochum (present), City Planner, Kent
Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental
Specialist, Marc Sebora (present), City Attorney and Andrea Schwartz (present), City
of Hutchinson Permit Technician
2. PLEDGE OF ALLEGIANCE
3. OATH OF OFFICE — Dan Janssen
4. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED September 15, 2020.
Noted that Vice Chair Lofdahl was not present.
Motion by Commissioner Wirt. Second by Commissioner Garberg.
Motion to Approve — Motion to Reject
5. PUBLIC HEARINGS
A. CONSIDERATION OF A VARIANCE TO REDUCE A SIDE YARD
SETBACK LOCATED AT 1891 WEST SHORE DR SW.
Dan Jochum, City Planner addressed the Commission and gave a brief overview
of the project. Mr. Jochum explained the reasons why Planning Staff has
recommended to deny the request of a Variance based on legal standards of the
Zoning Ordinance.
Scott Nokes — applicant, 1891 West Shore Dr SW, presented to the board and
showed another photograph of a mock-up of what the addition will look like. He
states his practical difficulty is that he did not build the garage and it has worked
until he received a larger vehicle from a family member that does not fit into the
garage. Another difficulty is that the driveway is "L" shape and an addition to the
west would affect the stoop and the roof over the front entrance to the home. There
would be great expense to the homeowner for the addition on the west side of the
home.
Minutes
Hutchinson Planning Commission
October 20, 2020
Page 2
Commissioner Hantge asked if the addition could be to the north side of the garage
versus the south side. Mr. Nokes states the difficulty of snow removal and the
poor look of the addition to the north garage door.
Commissioner Sebesta questioned what the aesthetics would look like on the bump
out. Mr. Nokes is planning to side the pump out the same as existing siding with
a 45 degree angle shingled small roof.
Commissioner Janssen asked Mr. Nokes if he had considered the roof line to
extend up to the eve to be more appeasing in looks. Mr. Nokes is willing to take
suggestions.
Mr. Jochum read over variance requirements from the League of MN Cities and
also went over the 3 requirement again.
Mr. Sebora asked the Commissioners to ask themselves if the applicant could
achieve his intent without needing the Variance and the answer was yes, he can
build onto the west side of the garage he just would not like to.
Motion by Commissioner Sebesta, second by Commissioner Wirt to close the
hearing at 6:10 p.m.
Commissioner Wirt does feel that this request could be reasonable but he does not
see the uniqueness of the lot and feels the character would be different.
Commissioner Garberg does not see this affecting the character of the property
and feels there is some uniqueness. He does agree with the staff that it may not be
reasonable.
Commissioner Sebesta sees there is a uniqueness to the way the house was built,
but this can be said with a lot of homes anywhere.
Motion by Commissioner Lofdahl to deny with 5 recommended reasons based
mostly on the uniqueness factor. Second by Commissioner Wirt.
Motion approved. Items will be on City Council consent agenda on 09/22/2020.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
B. CONSIDERATION OF A PRELIMINARY AND FINAL PLAT FOR HAHN'S
ADDITION TO MARYVIEW.
Dan Jochum, City Planner addressed the Commission and gave a brief overview
of the project.
Motion by Commissioner Hantge, second by Commissioner Garberg to close the
hearing at 6:24 p.m.
Minutes
Hutchinson Planning Commission
October 20, 2020
Page 3
Motion by Commissioner Garberg to approve with 1 recommended condition.
Second by Commissioner Janssen.
Motion approved. Items will be on City Council consent agenda on 10/27/2020.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
6. NEW BUSINESS
A. NONE
7. UNFINISHED BUSINESS
A. NONE
8. COMMUNICATION FROM STAFF
A. There is one opening on the Commission as Commissioner Forcier moved out of
City Limits, and applications are being looked at.
B. UPCOMING MEETINGS — We currently have one application that has been
extended 60 days and will possibly adding that to the December agenda.
C. November meeting may be rescheduled if we have any items.
9. ADJOURNMENT
Motion was made by Commissioner Hantge to adjourn the meeting, second by
Sebesta.
Meeting was adjourned at 6:32 p.m.
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, October 28, 2020
Call to order — 3:00 p.m.
President Don Martinez called the meeting to order. Members present: President Don
Martinez, Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner Monty
Morrow; Commissioner Anthony Hanson; GM Jeremy Carter; Attorney Marc Sebora;
1. Conflict of Interest
2. Approve Consent Agenda
a. Approve Minutes
b. Ratify Payment of Bills
Motion by Commissioner Morrow, second by Commissioner Cheney to approve the
Consent Agenda. Motion carried unanimously.
3. Approve Financial Statements
GM Carter presented the Financial Statements. Electric Division net profit increased
by $18,316 despite lower usage and revenues mostly from a decrease in expenses
directly related to providing power including purchased power, transmission and
fuels. GM Carter noted the power cost for September 2020 brought in an additional
$36K for the month and $500K YTD. For 2019, YTD was $1.5M. Natural Gas
Division net profit increased by $30,939, which was due to an increase in customer
revenue along with a decrease in operating expenses. Both Electric and Natural
Gas Divisions are trending better than last year.
Commissioner Hanson inquired about the Electric Division Sales for Resale in
September with Rice Lake's contract; is there still capacity or revenues available to
gain? GM Carter noted HUC has sold out of its current excess capacity through
2030. GM Carter also mentioned market sales are down this year in Sales for
Resale because of the low market prices, along with the elimination of the Transalta
Contract that ended in 2019.
Motion by Commissioner Wendorff, second by Commissioner Hanson to approve
the financial statements. Motion carried unanimously.
4. Open Forum
5. Communication
a. City Administrator — Matthew Jaunich — Absent
b. Divisions
i. Dan Lang, Engineering Services Manager — Absent
ii. Dave Hunstad, Electric Transmission/Distribution Manager— Absent
iii. Randy Blake, Production Manager — Absent
iv. John Webster, Natural Gas Division Director — Absent
v. Jared Martig, Financial Manager- Absent
c. Human Resources - Brenda Ewing — Absent
d. Legal — Marc Sebora —
Nothing to report
e. General Manager — Jeremy Carter
i. Working on Budget, CIP and Fleet
ii. MRES area meetings started today- this will be a 4-day virtual meeting.
Commissioner Hanson inquired when the division directors would be able to
attend the Commission meetings. GM Carter stated right now it would be awhile
before all the managers attend in person due to 6 feet spacing. Going forward,
the intention is to have each director provide a written recap of the division and
that will be included in the monthly packet. Another option for the Commission
to consider is to have the directors rotate into the commission room to provide
manager reports during the communication section or allow managers to attend
the meeting when there are more significant topics or projects to cover. The
consensus from the board is to have a written recap from each division or some
type of presence from the managers if new business items would warrant. This
will be left up to the Staff.
6. Policies
a. Review Policies
i. Security Light Rental — Rate to Furnish and Maintain Fixture
ii. Electric Service Requirements & Charges
iii. Temporary Service- Electric
iv. Temporary Service in Case of Underground Failure
v. Electric Meter Placement
vi. Sealing of Meters — Electric
vii. Meter Testing - Electric
viii. Right -of -Way Clearing
ix. Tree Removal of Trimming
X. Locating Customer's Underground Utilities — Electric
A. Natural Gas Service Requirements & Charges
xii. Temporary Service — Natural Gas
xiii. Natural Gas Meter Requirements & Placement
xiv. Meter Testing — Natural Gas
xv. Natural Gas Service Work
xvi. Locating Customer's Underground Utilities — Natural Gas
No changes recommended at this time.
b. Approve Changes
i. Electric -Rate Schedule
ii. Natural Gas — Rate Schedule
2
GM Carter stated this is more of a formality to reflect the changes that were
approved to the rates a couple of months ago.
Motion by Commissioner Hanson, second by Commissioner Cheney to approve the
policy changes. Motion carried unanimously.
7. Unfinished Business
a. None
8. New Business
a. Rescind RFP for Ground Mounted Ballasted Utility — Interactive Photovoltaic
System Advertisement for Bid
GM Carter presented rescinding the RFP for Ground Mounted Ballasted Utility —
Interactive Photovoltaic System Advertisement for Bid. As Staff has proposed this
advertisement for bid, the same question kept coming up by many developers;
would HUC allow a partial ballasted option? This second option would allow a
ground penetrating solar array option that would have poles placed in the ground
with anchors and only consist of a ballasted portion of the solar array within HUC's
Natural Gas Pipeline Easement, which would reduce costs. Contractors can bid
either option or both options. Since this is a formal bid, Staff needs the
Commission to rescind the previous Advertisement for Bid and approve the new
Advertisement for Bid.
A motion by Commissioner Cheney, second by Commissioner Morrow to Approve
rescinding the RFP for Ground Mounted Ballasted Utility — Interactive Photovoltaic
System Advertisement for Bid. Motion carried unanimously.
b. Approve new RFP for Ground Mounted or Ground Mounted Ballasted Utility —
Interactive Photovoltaic System Advertisement for Bid
GM Carter presented approval of new RFP for Ground Mounted or Ground
Mounted Ballasted Utility — Interactive Photovoltaic System Advertisement for Bid.
Staff is recommending approval of the revised RFP and Advertisement for Bid to
allow the greatest options on pricing and design.
A motion by Commissioner Hanson, second by Commissioner Cheney to approve
the new RFP for Ground Mounted or Ground Mounted Ballasted Utility —
Interactive Photovoltaic System Advertisement for Bid. Motion carried
unanimously.
c. Discussion/Approval of Rescheduling the November 25, 2020 and December
30, 2020 Regular Commission Meetings if needed.
3
GM Carter initiated the discussion on rescheduling the November 25 and
December 30 regular Commission Meetings if needed due to the meetings being
so close to the holidays.
The Commissioners held discussions on if rescheduling the two meetings is
needed. The consensus from the Board was to keep the November 25, 2020
meeting as is and to reschedule the December 30, 2020 meeting to December
16, 2020.
A motion by Commissioner Wendorff, second by Commissioner Cheney to
approve rescheduling the December 30, 2020 meeting to December 16, 2020.
Motion carried unanimously.
d. Discussion of reappointment of Robert Wendorff to the Hutchinson Utilities
Commission
After discussion, Mr. Wendorff is willing to stay on and be re -appointed for
another 5-year term. All Commissioners agreed with re -appointment of
Commissioner Wendorff.
A motion by Commissioner Cheney, second by Commissioner Hanson to re-
appoint Commissioner Wendorff to the Hutchinson Utilities Commission. Motion
carried unanimously.
Mr. Sebora will relay the recommendation to the City Council for reappointment.
e. Discussion of Moving 2021 Pay Grid
GM Carter recapped information that was sent out to the Board on personnel cost
and what the pay grid shift would mean. Not necessarily looking for a formal
action today on moving the pay grid but looking for a general consensus from the
Board to have an idea on what should be programmed into the budget for the
November Review.
Discussions were held on the movement of the pay grid in 2020, what that meant
for future movement with market and inflation, and having a 2021 Compensation
Study.
Consensus from the Board is to continue down the path that was set forth last
year, receive information from the 2021 Compensation Study and reassess based
on the findings. For now, moving the grid based on inflation would be 1.5-2%
GM Carter stated he would start at 1.5% and adjust from there.
f. Discussion of Bright Energy Choices Program
4
GM Carter recapped information that was sent out to the Board on additional
information regarding the Bright Energy Choices Program. Noting this would be a
policy decision the Board would need to decide so that staff can market and
implement the program based on the Commission's direction. A significant
change from the last discussion held is that the price point on the Renewable
Energy Credits (REC's) have come down from .05 cent to 1/10 of a cent, which is
a significant change to the price structure. This know allows the Board to have
different options to consider. Predominantly would the Board like to roll out a
program that is non -voluntary to do something for the community and cover the
costs from HUC's operating costs or would the Board like to stay with the
consensus from the last discussion held and make this more of a voluntary
program at the customer level. If the customer wants to participate with the
program, HUC would pass the adder cost on to the customer through the utility
bill.
Discussions were held on the many options and different ways to roll out the
program along with knowing this will need to be addressed every year.
Reengagement of this item will be held at the November meeting when a decision
will be made.
g. Discussion of MRES Power Supply Refund Payment
President Martinez initiated the discussion on the MRES Power Supply Refund.
The President would like to have the Board discuss this unexpected refund amount
coming back from MRES and determine how these dollars should be earmarked.
GM Carter noted the amount coming back from MRES is approximately $1.2M,
which is 10% of HUC's power supply. MRES had refinanced bonds, was under
budget with market purchases, spend less on capital projects, and seen changes
in baseloads and renewables. With all the positive impacts and the current strong
financial position of MRES, MRES decided to provide a one-time refund to its utility
members.
Discussions were held on the many possibilities of how to earmark or distribute the
MRES Power Supply Refund. The Commissioners would like to have input from
the department heads on different possibilities on how to earmark the refund
before the Commissioners make a final decision. Commissioners will also provide
a list to review.
9. Adjourn
There being no further business, a motion by Commissioner Cheney, second by
Commissioner Wendorff to adjourn the meeting at 4:23p.m. Motion carried
unanimously.
5
ATTEST
Don Martinez, President
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HRA
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
Regular Board Meeting
Teleconference Call (GoToMeeting)
Tuesday, November 17, 2020, 7:00 AM
Minutes
1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order via
telephone. Members Present: Gary Forcier, Steve Jensen via telephone and Kim Merwin via
telephone. Staff Present: Jean Ward and Judy Flemming.
a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions
and/or corrections. Steve Jensen moved to approve the agenda as presented. Kim Merwin
seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin — Aye. The
motion carried unanimously.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON
OCTOBER 20, 2020
Steve Jensen moved to approve the Minutes of the regular board meeting as written, and Kim
Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin — Aye.
The motion carried unanimously.
3. FINANCIAL REPORTS
a. Steve Jensen moved to approve the City Center General Fund payments of $11,904.23
for checks 9149 to 9152. Kim Merwin seconded. Roll Call: Kotlarz — Aye; Forcier —
Aye; Jensen — Aye & Merwin — Aye. The motion carried unanimously.
b. Steve Jensen moved to approve the City Center October 31, 2020 Financial Reports.
Kim Merwin seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin
— Aye. The motion carried unanimously.
c. Kim Merwin moved to approve the Park Towers operating account payments of
$31,268.32 for checks 15112 to 15137 and the Park Towers Security Account payment of
$149.79 for check 1588. Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye;
Jensen — Aye & Merwin — Aye. The motion carried unanimously.
d. Kim Merwin moved to approve the September 30, 2020 Park Towers financial
statements. Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen —
Aye & Merwin — Aye. The motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report — 98% occupancy; 2 move -ins in November and processing more.
b. November Newsletter - FYI.
c. Management Update - Jean Ward reviewed with the Board:
• Annual Tenant Recerts
• Air purifierhonization system installed 11/12/2020
November 17, 2020 Minutes Page 1 of 2
5. RAD UPDATE
Jean Ward reviewed with the Board:
a. Closing packet being reviewed by HUD; closing scheduled for December 3ra
b. AT & T has agreed to the RAD subordination
6. CONSIDERATION OF SUBORDINATION REQUEST FOR 910 GOLF COURSE RD NW
CONTINGENT TO THE LOAN REVIEW COMMITTEE APPROVAL
Steve Jensen moved to approve the subordination request for 910 Golf Course Road NW
contingent to the Loan Review Committee's approval. Kim Merwin seconded. Roll Call:
Kotlarz — Aye; Forcier — Aye; Jensen — Aye & Merwin — Aye. The motion carried
unanimously.
7. COMMUNICATIONS
Discussion on supply of vacant lots and the number of homes currently for sale in
Hutchinson.
8. ADJOURNMENT
Kim Merwin moved to adjourn and Steve Jensen seconded. There being no other business,
Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary Fotier, Secretary/Treasurer
November 17, 2020 Minutes Page 2 of 2
c. HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
i
November 2020 Financial and Investment Reports
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 12/22/2020
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the November Financial Reports for the general fund and enterprise
funds. Also attached is the November Investment Report.
Despite the challenges presented by the pandemic, my recent financial forecast paints a positive picture
for the General fund's performance. While revenues are down in many areas due to activities or
programs being delayed or eliminated for the year, expenditures for those programs were also reduced,
mitigating the impact on the bottom line.
Positive budgetary impacts for the year include the following-
- Building Permit revenues expected to be $76,000 higher than budgeted expectations.
- The City's CARES Act monies funded approximately $145,000 of employee sick leave related to the
pandemic.
- Mild winter weather and low snow fall, has helped to keep fuel and utilities costs low ($95K savings).
- Virtual versus in -person training/conferences has reduced travel and training costs ($45K savings).
- Property tax revenue collection remained strong despite anticipated challenges with the
economy/unemployment.
While I am hesitant to disclose my forecasted surplus due to certain assumptions that may change with
one month remaining, I am comfortable stating that we should see a General fund surplus of at least
$300,000.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Govern
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
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