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cp11-10-20HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, NOVEMBER 10, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hunter's Ridge (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of October 27, 2020 CONSENT AGENDA (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15230 - Resolution Adopting Assessment for T.H. 15 (Main Street) Reconstruction and T.H. 15 ADA & Overlay Improvements Project (b) Consideration for Approval of Change Order No. 2 — Letting No. 3, Project No. 20-03 (South Central Drainage Area Improvements Phase 2) (c) Consideration for Approval of Resolution No. 15233 — Resolution Approving Disposal of Surplus Parks and Recreation Department Property (d) Consideration for Approval of Purchase of Bobcat Toolcat (e) Board/Commission Appointments/Reappointments 1. Jeff Hoeft to PRCE Board to August 2021 (completing Marlys Hoeft's unexpired term) 2. Joshua Kamrath to PRCE Board to August 2023 3. Ashley Gabbert to PRCE Board to August 2023 4. Reappointment of Bob Wendorff to Hutchinson Utilities Commission to December 2025 (f) Claims, Appropriations and Contract Payments CITY COUNCIL AGENDA November 10, 2020 PUBLIC HEARINGS — 6:00 P.M. 8. 2021 PAVEMENT MANAGEMENT PROGRAM (LETTING NO. 1, PROJECT NO. 21-01) (a) Resolution No. 15231 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Resolution No. 15232 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids purpose of t is portion of the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. REVIEW OF CITY SNOW REMOVAL AND ICE CONTROL SERVICES UNFINISHED BUSINESS 10. APPROVE/DENY ENTERING INTO PURCHASE AGREEMENT FOR 3RD AVENUE NW SITE (FORMER CENEX FERTILIZER PLANT) NEW BUSINESS GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Liquor Hutch Quarterly Report b) Economic Development Authority Board Minutes from September 23, 2020 MISCELLANEOUS 12. STAFF UPDATES 13. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, OCTOBER 27, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that item 10.5 will be added to the agenda to approve issuing a transient merchant license to Katy Wright on November 6 & 7, 2020, at the Depot. Motion by Christensen, second by Czmowski, to approve agenda with the additional item noted. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 2. INVOCATION — River of Hope (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to ailiate the City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15226 — Resolution Accepting $600.00 Donation from Walter & Lynne Clay for the Paved Trail Project Connecting the Luce Line Trail to the Law Enforcement Memorial Park (b) Resolution No. 15229 — Resolution Accepting a Donation of the "Seat of Sound" Sculpture Motion by Cook, second by Czmowski, to approve Resolution Nos. 15226 and 15229. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. Council Member Cook commented that the artist of "Seat of Sound" offered to gift the sculpture to the City. This piece was part of the 2018 Sculpture Stroll. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Pat May presented before the Council. Mr. May noted that he learned through social media that a developer is interested in constructing a three-story apartment complex on 3rd Avenue NW along the river and Luce Line Trail where the old Cenex plant was. Mr. May expressed that he feels that this setting is so beautiful in nature and does not feel that this is the best location for an apartment complex. Mr. May asked if Cenex, the former owner of the land, was responsible for some of the costs associated with removal of their old business site. Mr. May expressed that he feels strongly against an apartment complex going up in this location. Brad Burch, 744 Milwaukee Avenue, presented before the Council. Mr. Burch expressed that he does not wish for an apartment complex to be constructed on the vacant lot on 3rd Avenue NW either CITY COUNCIL MINUTES October 27, 2020 due to the beautiful nature of it. Mr. Burch asked details/options of the purchase agreement. Mr. Burch requested that the Council not take action on this item tonight ancf table it to allow for more public input. Deb Billiet, 50 Century Avenue SE, presented before the Council. Ms. Billiet also expressed her opposition to the construction of a large apartment complex on this lot. Ms. Billiet expressed that she feels that there are much better uses for this area other than an apartment complex. Ms. Billiet feels that the general population should get an opportunity to weigh in on the development of this area. Sara Young, James Street, presented before the Council. Ms. Young spoke of the downtown vision and action plan that was developed in 2013 and how the river front was a high priority for users. Ms. Young stated that she believed housing and commercial development was not part of that vision plan. 6. APPROVAL OF MINUTES (a) Regular Meeting of October 13, 2020 Motion by Sebesta, second by Christensen, to approve minutes as presented. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15224 - Resolution to Activate Deferred Assessments (b) Consideration for Approval of Resolution No. 15225 — Resolution for Certification of Special Assessments from the City of Hutchinson to McLeod County Auditor (c) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters from November 1 — December 22, 2020, at Main Street Sports Bar (d) Consideration for Approval of Resolution No. 15227 — Resolution Adopting Findings of Fact and Reasons for Approval of a Preliminary and Final Plat for Hahn's Addition to Maryview (e) Consideration for Approval of Resolution No. 15228 — Resolution Adopting Findings of Fact and Reasons for Denial of Variance Application to Reduce the Side Yard Setback from Eight Feet to Six Feet on the Property Located at 1891 West Shore Drive SW (f) Claims, Appropriations and Contract Payments Motion by Cook, second by Sebesta, to approve Consent Agenda. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REOUESTS AND PETITIONS 2 CITY COUNCIL MINUTES October 27, 2020 (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) UNFINISHED BUSINESS APPROVE/DENY ENTERING INTO PURCHASE AGREEMENT FOR 3RD AVENUE NW SITE (FORMER CENEX FERTILIZER PLANT) Mile Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that a developer has approached the EDA and shown an interest in constructing a "high end" apartment project on the former Cenex fertilizer plant site located on 3rd Avenue NW. The developer has asked for the City to enter into a purchase agreement. The purchase agreement with the City is at a proposed lot price of $351,329. If the sale is completed, the EDA and the City would be repaid for costs incurred in 2008 to purchase and clear the site for redevelopment. The purchase agreement is needed to provide the developer with some assurance that they will be "first in line" to purchase the lot once they complete their due diligence process. The City is not obligated to complete the sale even if the purchase agreement is entered in to. If the proposed development is found to be unacceptable, the City Council can refuse the needed zoning change, refuse to approve the development agreement, reject the site plan, refuse to approve the needed Housing TIF District and/or refuse to adopt the ordinance needed to sell the property. Mr. Seppelt clarified that at no time when this site was cleared was the intention for it to remain a three -acre park, but rather to be developed. The site has been cleared and vacant for over 10 years. Mr. Seppelt explained how TIF districts are set up. Mr. Seppelt explained the benefits of this development — pay back to the City and EDA which allows for other things to happen; revitalize the neighborhood; follows the Imagine Hutchinson Plan for housing in the downtown/river area; provides much needed housing and strengthens the downtown area. Mr. Seppelt explained that this is just the very start of potential development of this project and there will be many opportunities for public input. Mr. Seppelt also provided an addendum to the purchase agreement that clarifies the conditions of the purchase agreement. Council Member Czmowski asked if the developer has been asked to include storefronts as part of the project. Mr. Seppelt noted that at this time everything is on the table and up for discussion and ideas. Council Member Cook noted he has concerns with the height of the proposed project and the density of it. Council Member Cook noted that he feels a three-story project fits better on the south side of the river than on the north side. He would rather not have such a tall structure on the north side. He also noted that the downtown plan also showed more clustered -type townhouses in the area and not such high structures. He also noted there are other zoning regulations that relate to the area that may have restrictions for the project. Council Member Cook asked about hiring an architect to design something that more realistically meets the downtown plan, river overlay and stormwater management plan. He also suggested working with local developers or the HRA on a project in this area. Or perhaps even the City making the EDA whole and paying them back their investment on the lot. Council Member Christensen agreed that she feels a three-story structure is rather high for the area, but is not opposed to a project being developed with townhomes or brownstones. CITY COUNCIL MINUTES October 27, 2020 Council Member Cook suggested that the developer be approached to see if a scaled -down configuration could be considered before a purchase agreement is entered in to. The Council voiced to table and have further discussions with the developer about the Council's thoughts. Motion by Cook, second by Christensen, to table this item to allow more discussions with the developer on an altered development plan. Roll call vote was taken: Czmowski — aye; Sebesta — nay; Christensen — aye; Cook — aye; Forcier — aye. Motion carried 4 to 1. Council Member Cook suggested asking the HRA to determine what the vacancy rate would be if a 50-unit project is developed even after the additional Highfield Apartments and Century Court West townhomes are constructed. NEW BUSINESS 9. APPROVE/DENY AMENDED BYLAWS FOR HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that adjustments have been made to the amended bylaws that were published in the Council packet and those were handed out this evening. Jason Sturges, Vice President of Hutchinson Fire Department Relief Association, presented before the Council. Mr. Sturges explained that the relief association has been working closely with Flaherty & Hood, P.A. to create a new set of bylaws to add the lump sum pension payout option. The amendments to the bylaws create a lump sum option to promote firefighter retention, improve long term fund stability/growth and reduce long term liability to the fund. Additional focal points of the bylaws include keeping retired and deferred members on the same existing monthly payout plan; current active firefighters would have the option of monthly payout or the lump sum payout; new firefighter hires will only be eligible for a lump sum payout; and the lump sum payout must be financially equivalent to the existing monthly payout structure to give current active firefighters a fair option. Prior to these amendments, the Hutchinson Fire Department Relief Association is one of only two fire department relief associations in the state that still offer only a monthly payout. There is no pension pay increase associated with these bylaws. Council Member Cook asked for some clarifications and offered some suggestions to the bylaws. Marc Max, Financial Advisor, clarified items addressed by Council Member Cook related to pension payouts. Motion by Cook, second by Christensen, with Forcier abstaining, to approve amended bylaws for Hutchinson Fire Department Relief Association. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Cook — aye. Motion carried unanimously. 10. APPROVE/DENY SETTING BUDGET WORKSHOP FOR NOVEMBER 24, 2020, AT 4:00 P.M. .19 CITY COUNCIL MINUTES October 27, 2020 Matt Jaunich noted that the enterprise funds and the proposed general fund and tax levies will be reviewed at this workshop. Motion by Czmowski, second by Forcier, to set budget workshop for November 24, 2020, at 4:00 p.m. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Cook — aye; Forcier — aye. Motion carried unanimously. 10.5 APPROVE/DENY ISSUING TRANSIENT MERCHANT LICENSE TO KATY WRIGHT FOR NOVEMBER 6 & 7, 2020, AT THE DEPOT Matt Jaunich explained that Katy Wright has applied for a transient merchant license to hold a holiday market event at the Depot on November 6 & 7, 2020. A license is needed due to the event being held on public property. Motion by Czmowski, second by Sebesta, to approve issuing transient merchant license to Katy Wright on November 6 & 7, 2020, at the Depot. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Cook — aye; Forcier — aye. Motion carried unanimously. GOVERNANCE e purpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) City of Hutchinson Financial Report and Investment Report for September 2020 b) Hutchinson Housing & Redevelopment Authority Board Minutes from September 15, 2020 (c) Planning, Zoning, Building Department Quarterly Reports for 2020 MISCELLANEOUS 12. STAFF UPDATES Kent Exner — Mr. Exner noted that leaf vacuuming operations have been suspended due to the snow and hope to resume next Monday. Hwy 212 and east two-lane gaps near Carver and Cologne are fully - funded and final design is well underway. The project will be bid this Spring and begin next Summer 2021. The westerly gaps between Cologne and Norwood Young America are being pursued and could start in 2024. Mr. Exner also spoke about residents that could clean out drains that are plugged with leaves. Matt Jaunich — Mr. Jaunich reminded everyone that election day is next Tuesday, November 4t' at the Rec Center from 7:00 am — 8:00 p.m. Absentee voting is taking place at the City Center for the rest of the week from 8:00 am — 4:00 pm, Saturday 10:00 am — 3 :00 pm and next Monday 8:00 am — 5:00 pm. He also noted that the State signed a bonding bill. He further noted that he is holding stakeholder meetings on the marketing/branding plan. 13. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook asked for an update on the Rec Center roof — Matt Jaunich noted that he will follow up with an update to the Council. Council Member Cook also asked about ash trees and diversifying more aggressively. He noted that emerald ash borer is surrounding McLeod County and Cook has stressed diversifying the ash trees throughout the community and doing so during street protects. He asked the Council their thoughts on diversification and asked if staff they felt should work at opportunities to diversify. Council Member Christensen expressed that she was in agreement with diversifying. Mr. Jaunich clarified if whether or not Council 5 CITY COUNCIL MINUTES October 27, 2020 Member Cook feels the City needs to be more aggressive overall in diversifying or more aggressive than what is planned? Council Member Cook noted he would like the City to be more aggressive if there are opportunities available, such as with street projects. Kent Exner suggested taking the ash trees on projects that are in the right of way and diversifying with others. Mary Christensen — Council Member Christensen noted that the streetlights are out on Washington Avenue on the east side and streetlights are out on 5'h Avenue. Mr. Exner addressed the streetlight issues which have to do with the subcontractor on the Main Street project All council members reminded everyone to vote. ADJOURNMENT Motion by Cook, second by Czmowski, to adjourn at 7:25 p.m. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Cook — aye; Forcier — aye. Motion carried unanimously. rol HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Approval of Resolution Adopting Assessment (TH15/Main Improvements Project) Department: PW/Eng LICENSE SECTION Meeting Date: 11/10/2020 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff M Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Following a recent discussion with the property owner of #14 Main Street South, City staff has revised the attached assessment roll (SA5124A) for the TH15/Main Improvements project to reflect the connection of a new water service. Please note that this property owner is accepting of the additional activated assessment amount. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15230 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA5124A LETTING NO. 1/PROJECT NO. 20-01 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: T.H. 15 (Main Street) Reconstruction and T.H. 15 ADA & Overlay Improvements: Airport Road South (CSAH 115) to 2nd Avenue North; roadway reconstruction/rehabilitation by construction of removals, milling, grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, traffic signals, sidewalk, trail, landscaping, streetscaping, public arts, restoration and appurtenances, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2022 and shall bear interest at the rate of 2.08% percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2021, until the 31 st day of December 2022. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2021; and owner may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 10t" day of November 2020. Gary Forcier, Mayor Matthew Jaunich, City Administrator COMPILED BY: PVANDER VEEN ASSESSMENT ROLL NO. SA-5124A LETTING NO. 1/PROJECT NO. 20-01 (S.P. 4304-53) THS 15 (Main Street) Reconstruction Roadway rec.ns[ruRi.n/rehabilitation by, ... -dim of removal;milli.&grading, curb and gutter,drai.UI,, installation, bituminous/concrete suff.d.&storm sewer, water di -bud ... ... itary sewer,street lighti.&[rafficsig.als,sid..Ik,-il, la.dscapi.& s[reetscapi.& public arts, rert.rati.. and appurtenances, $2-D STREET COST/LF COMPUTED BY: PVANDER VEEN $2,S—D 1"-2"WATER SERVICE/EA CHECKED BY: KENT DNER $3,500.00 4"-8" WATER SERVICE/EA NUMBEROFYEARS: 30 $2,500.00 8" SANITARY SEWER SERVICE/EA BOND FUND: 340 1ST HEARING 01/28/2020 INTEREST RATE: 2A8% 2ND HEARING 03/31/2020 Figu ADOPTED 9/22/20M Revised by C.u.cil 11/30/2020 CITY PiD No NO ROPHITrADDREs OwNERNAME OWNERADDRESSL CITY STATE MP IEGALOE—PTIONI LF CREDITTOTAL FFNTYPID e.�E"ESERVICE ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT OTHER -S.L n,T9 :om sasm usaa.a mom sT.» sLa mom ss,z; sTzs :om :o. usaa.a mom sa.a:B r�,uaa a.ee.Sa.To„�.waa�r�s� woe. :om :o. usaa.a mom sa.D suaaw ..Sa To„�neaa".s��". woe. usaa. :o. :om mom sa.n s9z4 usaa. :o. usaa.a mom ss,9z aS 111., a wTz. :om :o. usaa.a mom sa.LT a sTm mm :o. usao.o mom s3.ab a.ae To„�nea s>m wm rod mom 53z s.asa.To„�.waa�r�s�,��.e n,a.. :om :o. usaa.a mom sasm e��uTo„�.waa�r�s�,��, n,a.. :om :o. usaafla mom sa.sm To„ . sTm :om :o. usaa.a mom sa.M. a sTm :om :o. usaa.a mom sa.�. a sTm :om :o. usaa.a mom sa.�. ee��uTo„�.w w.z. :om :o. usaa.a mom sa.aL ,To„�.wa woe. :om :o. usaa.a mom sa.n e��uTo„��waa�r�s�,�. w.e.m :om :o. :om mom seLe.m N. —uTo„�.waa�r�s�,�. woe. :om :o. usaa.a mom sa.D woe. :om :o. usaa.a mom sa.n ,a—u.To„�.w�r w,m. smzm usaa. :o. usaa.a mom ss,m eb��u•PX16� wm. usaa. :o. usaaaa mom w,®. COMPILED BY: PVANDER VEEN ASSESSMENT ROLL NO. SA-5124A LETTING NO. 1/PROJECT NO. 20-01 (S.P. 4304-53) THS 15 (Main Street) Reconstruction Roadway rec.ns[ruRi.n/rehabilitation by, ... -dim of removal;milli.&grading, curb and gutter,drai.UI,, installation, bituminous/concrete suff.d.&storm sewer, water di -bud ... ... itary sewer,street lighti.&[rafficsig.als,sid..Ik,-il, la.dscapi.& s[reetscapi.& public arts, rertoratio. and appurtenances, $2-D STREET COST/LF COMPUTED BY: PVANDER VEEN $2,S—D 1"-2"WATER SERVICE/EA CHECKED BY: KENT DNER $3,500.00 4"-8" WATER SERVICE/EA NUMBEROFYEARS: 30 $2,500.00 8" SANITARY SEWER SERVICE/EA BOND FUND: 340 1ST HEARING 01/28/2020 INTEREST RATE: 2A8% 2ND HEARING 03/31/2020 Figu ADOPTED 9/22/20M Revised by C.u.cil 11/30/2020 CITY PiD No NO ROPHITrADDREs OWNERNAME OWNERADDRESSL CITY STATE MP IEGAL....—L LF CREDITTOTAL FFNTYPID e.�E"ESERVICE ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT OTHER -S.L evaaw w��>z..e„��waxrzr�rz�,�", s.,z Sam woad sL.:3z... 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SA-5124A LETTING NO. 1/PROJECT NO. 20-01 (S.P. 4304-53) TH115 (Main Street) Reconstruction Roadway rec.ns[ruRi.n/rehabilitation by, ... -dim of removal;milli.&grading, curb and gutter,drai.UI,, installation, bituminous/concrete suff.d.&storm sewer, water di-bu—,sanitary .ewer,street lighti.&[rafficsig.als,sid..Ik,-il, la.dscapi.& s[reetscapi.& public arts, re —tio. and appurtenances, $2-D STREET COST/LF COMPUTED BY: PVANDER VEEN $2,S—D 1"-2"WATER SERVICE/DA CHECKED BY: KENT DNER $3,500.00 4"-8" WATER SERVICE/DA NUMBEROFYEARS: 30 $2,500.00 8" SANITARY SEWER SERVICE/EA BOND FUND: 340 1ST HEARING 01/28/2020 INTEREST RATE: 2A8% 2ND HEARING 03/31/2020 FIgAC ADOPTED 9/22/20M Revised by Council 11/30/2020 CITY PID NO CDUNTYPID NO ROPERTYADDRES OWNERNAME —RADDRESSS CITY STATE ZIP IEGALDESCAIPTKW S LF CREDITTOTAL FF EET/GENESERVICE ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT OTHER -S.L as Uzm w T, aeuim, Twrs�m m sz,n s=,mam w... sT,v a ry Uzm w z ae�m,Te„��mm sz,n usmm son usmm 5..ao sT,n ��m"To„��mmx�r�s"��, n,T s=smn xin s=smm w.ao sc.n m.To„�x"m ss,9s. 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SA-5124A LETTING NO. 1/PROJECT NO. 20-01 (S.P. 4304-53) THS 15 (Main Street) Reconstruction Roadway rec.ns[ruRi.n/rehabilitation by, ... -dim of removal;milli.&grading, curb and gutter,drai.UI,, installation, bituminous/concrete suff.d.&storm sewer, water di -bud ... ... itary sewer street lighti.&[rafficsig.als,sid..Ik,-il, la.dscapi.& s[reetscapi.& public arts, re —tin. and appurtenances, $2-D STREET COST/LF COMPUTED BY: PVANDER VEEN $2,S—D 1"-2"WATER SERVICE/EA CHECKED BY: KENT DNER $3,500.00 4"-8" WATER SERVICE/EA NUMBEROFYEARS: 30 $2,500.00 8" SANITARY SEWER SERVICE/EA BOND FUND: 340 1ST HEARING 01/28/2020 INTEREST RATE: 2A8% 2ND HEARING 03/31/2020 FlgA< ADOPTED 9/22/20M Revised by C.u.cil 11/30/2020 CITY PID No CDUNTYPID NO ROPERTYADDRES OWNERNAME —RADDRESSL CITY STATE ZIP IEGALDESCAIPTKW 1 LF CREDITTOTAL FF E 1ENESERVICE ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT OTHER -S.L x u3aw ae��m.3e„�.wax�r����o. .•����11w.b. :o. usmm mono s3.v .ee��m.3o„� w.s. :om :o. :om w... $S.e m,� sam :o. usmm mono sa.M I.— N 111121 u,3o„�tiem 5nzm usoan Son Som Sam 53.vx e��.a.3o„�.wax�r��"�,11s.,. usm. son usmm mono sa,v e�w4a, 3o„��wmx"um�. $TTa S.smn Soa S.mom 5..00 ss,na ae�w4a, 3o„��w 5.,. S.smn 5..00 se,w a 3o„�x"m SS.s. S.smn 5..00 $3,v �w4a,3o„�x"m SS.s. S.smn San S.soom 5..00 ss,e. e�w4a, 3o„�x"m x"r�m�. $ss. S.smn San S.soom 5..00 ss,saa e�w4a, 3o„�x"m x"r�nxro. $ss. S.smn San S.soom 5..00 ss,saa v3aw .s 3o„��wa w11. usm.1 son usmm mono s3,� x u3aw ae�w.a,3o„��wax�r�xx,�. woe. usm. son usmm mono s3,a. ��4a,3o„�.wa w.A.. usm. son sam mono s3,. ae�w4a, 3o„�x"m x"um�. 5ss. S.smn son S.soom 5..00 ss,sca 4a,3o„�.wa wwm usm. son usmm mono s3,Pw Jo aelm xii ee,m3uc NI um�o� 5s,9s..m Sam San Sam 5..ao ss,Ssa.a. Jo3mm��vo mn*:.o� n�" 5sc.. Szmon San Szmom 5..ao s.a, ae�wsa, 3e„�N w- S.smn San Sam s..ao sx,s3. 1L.7Z 5.,B3a S.smn San Szmom Sa.m se,eae TOTAL ASSESSMENT ROLL NO. SA5124 - L1P20-01 14 s11.,D31.12 $122,5OBBB sT,OBB. s182,5OB.OB sa.00 s4zs,D3laz HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Approval of Project Change/Work Orders and Supplemental Agreements Department: PW/Eng LICENSE SECTION Meeting Date: 11/10/2020 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff M Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 2 - Letting No.3/Project No. 20-03 - This Change Order addresses acquiring traffic control delineators to help locate and maintain 30 catch basins through the winter months. This Change Order does result in an increase to the Contract in the amount of $1,800.00. This action does not impact the Final Completion Date. BOARD ACTION REQUESTED: Approval of Change Order Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A u CITY OF HUTCHINSON, MN IF 31 CHANGE ORDER HUTCH INSOM Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350 A CITY ON PURP08E. 320-234-4209 10/27/2020 SP/SAP(s) NA MN Project No.: NA Change Order No. 2 Project Description: South Central Drainage Area Improvements — Phase 2 CitylPrroject L3P20-03 Project Location ISouth Central Drainage Area Improvements - Phase 2 - SW Hutchinson MN Local Agency City of Hutchinson Local Project No. L3P20-03 Contractor Hjerpe Contracting Inc Contract No. L3P20-03 Address/City/State/Zip 16246 Hwy 15 S, P O Box 517, Hutchinson MN 55350 320-234-8305 Total Change Order Amount $ $1,800.00 Issue: These items are being added to help locate and maintain 30 catch basins through winter on the project. Resolution: The purchase of 30 candlestick cones. Estimate Of . ""Group/fundi Item No. Description Unit Unit Price +or — +or— ng Category Quantity Amount $ Change Order 2 2563.602 Flexible Delineator Type A EA $60.00 30 $1,800.00 Net Change this Change Ordel $1,800.00 **Group/funding category is required for federal aid projects approved by Project Engineer: Kent Exner Approved by Contractor: Hierpe Contracting Inc signed: Signed: )ate: 11/10/2020 Phone: 320-234-4212 Printed Name: City Council Approval: 10/13/2020 Date: Phone: 320-234-8305 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Consideration approving disposal of surplus property (Resolution #15233). Department: Parks LICENSE SECTION Meeting Date: 11/10/2020 Application Complete N/A Contact: Randy Carter Agenda Item Type: Presenter: Randy Carter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: BOARD ACTION REQUESTED: Consideration to approve/reject disposal of surplus property, Resolution #15233. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: =191X11"I9P1►T916"*V RESOLUTION APPROVING DISPOSAL OF PARKS AND REC DEPARTMENT SURPLUS PROPERTY WHEREAS, the Hutchinson Parks and Rec Department has equipment that is no longer needed for municipal operations, AND WHEREAS, the Hutchinson City Code Section 91, Subdivision 3, Paragraph C provides for the sale at auction of surplus equipment, AND NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, That the Hutchinson City Council hereby approves the sale at auction of the surplus property identified herein. Items to be sold at auction through Fahey Sales. 1. 2004 Ford Ranger (vin # 1FTYR10U94PA86522 ) 2. 2006 Dodge Dakota (vin # 1D7HE22KX6S635289) 3. 2014 Bobcat Toolcat (vin # B2LH11032 ) 4. 2013 Landpride All Flex Mower (vin # 622418) Proceeds from these transactions shall be deposited into the Equipment Replacement Fund (701-4951- 90540). Adopted by the City Council this 10th day of November, 2020 Gary Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Bobcat Toolcat 5610 consideration of approving. Department: Parks LICENSE SECTION Meeting Date: 11/10/2020 Application Complete N/A Contact: Randy Carter Agenda Item Type: Presenter: Randy Carter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Toolcat has been a very useable machine In all aspects of the Parks Dept. The Toolcat is used for daily maintenance of landscaping, hardscaping, athletic fields and snow removal functions. We have looked at multiple units in determining the best fit and the Bobat Toolcat 5610 is the most desirable for the application. The existing 2014 toolcat is experiencing expensive repairs often taking the machine out of commission, which has a significant impact on Parks operations. The toolcat in the last year has been continuing to have reoccurring electrical problems that causes the equipment to constantly break down and need to be repaired, costing more money for repairs then expected due to warranty expiration. This year alone the Parks Dept has spent over $6800.00 in repairs and multiple unsafe conditions as the unit will shut down while driving down the road. The Toolcat has been reviewed by the fleet committee and recommended for a 2021 purchase. The committee believes it is best to replace the machine rather than continuing to incur significant repair costs. BOARD ACTION REQUESTED: Consideration of approving PO. for $51,501.05 for Acquisition of Bobcat Toolcat 5610. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: 51501.05 Total City Cost: 51501.05 Funding Source: Equipment Replacement Fund Remaining Cost: $ 0.00 Funding Source: Fax Tratisinission - Form o Farm -Rite Equipment M MR M at low . ' .. West Hwy. 1 12 BOX 26r Dow 55325. Phone: 320-275-2y37 FAX: 320475-3232TO _841 k FAX- ci • I'Z . -Y), us ?.soft DATE -32 -So RAO on g ic ..... 46 j3o I rriwr FARM -RITE EQUIPMENT, INC. Bobeg. Is Hwy. 12 W P.O. Box 26, Da Dassel, MN 55325 320.275.2737 or 888.676.4857 T � f ` 320.693.6929 (home) _= € = support@farmriteequip.com (email) TIM COX _ Sales Manager = Sales - Service - Parts Rental www.farmriteequip.com I Fax Transmission -Forzn Farm -Rite Equipment M 19 M P f west Hwy. 12 9w Box, 26 ]Dawel,.MN 55325. 6 Phone:'320-275-2137 FAX: 326.275-31232 ��hs _NM NW. TD r FAX AX- 0 Todds DATE C, 50 W�q 72)o 3,�a`f )0, �- �`rx DS To r� 7-1 res --- I - 6� FFD Lo,,� PaF k B,xkf Puz CA 2- 0 0 Utz Amu" a— 5610T G-SERIES WORK MACHINE Adjustable Vinyl Seats All -Wheel Steer Automatically Activated Glow Plugs Auxiliary Hydraulics: Variable Flow with dual direction detent Beverage Holders Boom Float Cab Enclosure with Heater and Air Conditioning Cowl and Cowl Support Cruise Control Deluxe Operator Canopy*: Front Window, Rear Window Front Wipers, and Electrical Power Port Deluxe Road Package: Backup alarm, turn signals, flashers, tail lights, brake lights, Rear Rear view mirror, side mirrors, horn, rear work lights & headlights Dome Light Engine and Hydraulic Monitor with Shutdown Front Work Lights Full-time Four -Wheel Drive Heavy Duty Battery High Flow Hydraulics and Attachment Control Kit Horsepower Management Instrumentation: Hourmeter, Job Hours, Speedometer, Tachometer, Fuel Gauge, Engine Temperature Gauge, and Warning Lights Traction Control System Interior Trim Joystick, Manually Controlled with Lift Arm Float Keyless Ignition System Lift Arm Support Limited Slip Transaxle Parking Brake, automatic Power Bob-TachTM Power Steering with Tilt Steering Wheel PTO Package: Rear PTO-540 RPM, PTO Shield, PTO Tachometer Radiator Screen Radio W/Aux Input & Headphone Jacks Lower Engine Cover Receiver Hitch Rear Remote Package: One sets of poppet -style couplers, (for use with implement hydraulics) Seat Belts, Shoulder Harness Storage Bins Suspension, 4-wheel independent Three -Point Hitch Package: Three -Point, Depth Position Gauge Tires: 27 x 10.5-15 (8 ply), Lug Tread Toolcat Interlock Control System (TICS)TM Two -Speed Transmission Machine Warranty: 12 Months, Unlimited Hours Bobcat Engine Warranty: Additional 12 months or total of 2000 hours after initial 12 month warranty * Roll Over Protective Structure (BOPS) — Meets Requirements of SAE-J1040 & ISO 3471 * Falling Object Protective Structure (FOPS) — Meets Requirements of SAE-J1043 & ISO3449, Level I Prices and Specifications Utility Work Machine Subject to Change Without Notice All Prices in U.S. Dollars Check DealerNET Pricing Homepage for current Canadian exchange rate.. North American Suggested List Prices 2020 Price Book Page 6 of 8 5610T G-SERIES WORK MACHINE mi QUICK SPECS EngineModel................................................................................................................................................ D24NAP Turbo Horsepower.................................................................................................................................................. 61 EngineFuel/Cooling..................................................................................................................................... Diesel/Liquid HydraulicFlow-Attachment.......................................................................................................................... 18.9 GPM Hydraulic Flow-Attachment/High Flow........................................................................................................ 27.9 GPM HydraulicPressure........................................................................................................................................ 3000 PSI PTOHorsepower........................................................................................................................................... 25 HP PTORPM...................................................................................................................................................... 540 TravelSpeed (Low)....................................................................................................................................... 0-8 MPH TravelSpeed (High)...................................................................................................................................... 0-17 MPH TravelSpeed (Reverse)................................................................................................................................. 0-8 MPH OperatingWeight.......................................................................................................................................... 5835 lbs. FuelCapacity................................................................................................................................................ 20 gal. Dimensions (Length x Width x Height)-27 in. Tires..................................................................................... 144.5 in. x 60 in. x 81 in. Dimensions (Length x Width x Height)- 29 in. Tires.................................................................................... 144.5 in. x 64 in. x 82 in. GroundClearance — with 27 in. tires............................................................................................................. 8.25 in. GroundClearance — with 29 in. tires............................................................................................................. 9.2 in. Turning Diameter -outside in AWS mode...................................................................................................... 17.5 ft. LiftHeight..................................................................................................................................................... 84 in. MaxiumumReach......................................................................................................................................... 35 in. Rated Operating Capacity with Three -Point Hitch........................................................................................ 1500 lbs. Three -Point Hitch Lift Capacity at 24 inches behind lift point with loader ................................................... 17751bs. TowRating.................................................................................................................................................... 4000 lbs. Machine Rated Capacity (combined weight of load onlift-arm, three-point, operator and passenger, and storage bins) .................... 2200 lbs. Total Rated Capacity (combined weight of load on lift -arm, three-point, operator and passenger, storage bins and tow weight). 4200 lbs. PART UTILITY WORK MACHINE NUMBER DESCRIPTION SLP IN US $ M1223 5610 TURBO UTI Y WORK MACHINE.................................................................. $ 05 PART FACTORY INSTALLED OPTIONS NUMBER DESCRIPTION SLP IN US $ Tire Options Set of 4 Tires— In Place of Base Equipment M1223-R05-004 29 x 1 5,8 R, TRAC TIRES................................................................................ Work. ne Width — 60" M1223-R05-005 29 x 12. PR, TURF TIRES................................................................................ 6 Work Ma hi y'idth — 64"; Includes wide fenders Prices and Specifications Utility Work Machine Subject to Change Without Notice All Prices in U.S. Dollars Check DealerNET Pricing Homepage for current Canadian exchange rate.. North American Suggested List Prices 2020 Price Book Page 7 of 8 *,, Bobcat. Product Quotation Quotation Number: 33648DO33651 Date: 2020-10-28 08:45:32 _Ship to Bobcat Dealer Bill To CITY OF HUTCH PARKS DEPT Crawford's Equipment, CITY OF HUTCH PARKS DEPT Inc.,Cambridge,MN HUTCHINSON , MN 55350 4898 HWY 95 NW HUTCHINSON , MN 55350 CAMBRIDGE MN 55008 Phone: (763) 689-1794 Fax: (763) 689-3028 Contact: Charlie Crawford Phone: 763-689-1794 Cellular: 612-860-3960 E Mail: charlie@crawfordsequip.com Description Bobcat 5610 Adjustable Vinyl Seats All -Wheel Steer Automatically Activated Glow Plugs Auxiliary Hydraulics Variable Flow with dual direction detent Beverage Holders Bob-Tach Boom Float Cowl and Cowl Support Cruise Control Deluxe Equipment: Cab Enclosure with Heater and Air Conditioning Deluxe Operator Canopy (Front Window, Rear Window, Front Wipers, and 2-Electrical Power Port) Deluxe Road Package (back-up alarm, turn signals, flashers, tail lights, brake lights, rear view mirror, side mirrors, horn, lower engine guard, rear work light, and headlights) Engine and Hydraulic Monitor with Shutdown Front Work Lights Full-time Four -Wheel Drive Horsepower Management Instrumentation: Hour meter, Job Hours, Speedometer, Tachometer, Fuel Gauge, Engine Temperature Gauge, and Warning Lights Heavy Duty Battery High Flow Hydraulics and Attachment Control Kit Keyless Ignition System Power BobTach PTO Package (rear PTO-540 RPM, PTO Shield, PTO Tachometer) Three -Point Hitch Package (Three -Point, depth position gauge) Rear Remote Package (One set of poppet -style couplers, for use with implement hydraulics) Roll Over Protective Structure (ROPS) - Meets Requirements of SAE41040 & ISO 3471 Falling Object Protective Structure (FOPS) - Meets Requirements of SAE-J1043 & IS03449, Level I Dome Light Part No Qty Price Ea. Total M1223 1 $68,905.00 $68,905.00 Interior Trim Joystick, Manually Controlled with Lift Arm Float Lift Arm Support Limited Slip Transaxle Parking Brake, automatic Power Steering with Tilt Steering Wheel Radiator Screen Radio: AM/FM/Weatherbanb Aux Input & Head Phone Jacks Lower Engine Cover Rear Reciever Hitch Seat Belts, Shoulder Harness Spark Arrestor Muffler Storage Bins Suspension, 4-wheel independent Tires: 27 x 10.5-15 (8 ply), Lug Tread Toolcat Interlock Control System (TICS) Two -Speed Transmission Traction Control Machine Warranty: 12 Months, unlimited hours Bobcat Engine Warranty: Additional 12 Months or total of 2000 hours after initial 12 month warranty Factory Installed 29 X 12.5 Turf Tires M1223-R05-05 1 $786.00 $786.00 Engine Block Heater M1223-A01-0O2 1 $108.00 $108.00 Dealer Installed Strobe Light 6815259 1 $163.61 $163.61 Attachments 68" Heavy Duty Bucket 7272679 1 $1,056.00 $1,056.00 --- Bolt -On Cutting Edge, 68" 6718006 1 $211.00 $211.00 Total of Items Quoted $71,229.61 Dealer P.D.I. $150.00 Freight Charges $836.00 Dealer Assembly Charges $157.50 Trade-in 2014 5610 2729 hrs WBucket ($19,000.00) Discount discounts R ($11,396.74) Sales total before Taxes and Trades $41,976.37 Taxes: STATE OF MN $3,073.08 Quote Total - US dollars $45,049.45 Notes: All -prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes. Customer Acceptance: Purchase Order: Authorized Signature: Print: Sign: Date: CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 10/28/20-11/10/20 Check Date ----------------------- 10/23/2020 Check --------------- EFT1326 Vendor Name ---------------------------------------------------------- EFTPS Description ------------------------------------------------------------------------- Payroll 10/4/20 - 10/17/20 Amount ------------------------ 64,861.57 10/23/2020 EFT1327 Child Support Payroll 10/4/20 - 10/17/20 577.29 10/23/2020 EFT1328 M N Dept of Revenue Payroll 10/4/20 - 10/17/20 12,416.14 10/23/2020 EFT1329 Provident Life Payroll 10/4/20 - 10/17/20 591.76 10/23/2020 EFT1330 PERA Payroll 10/4/20 - 10/17/20 53,288.43 10/23/2020 EFT1331 TASC-Flex Payroll 10/4/20- 10/17/20 1,491.70 10/23/2020 EFT1332 TASC-H S A Payroll 10/4/20 - 10/17/20 13,256.84 10/23/2020 EFT1333 ICMA Payroll 10/4/20 - 10/17/20 3,308.52 10/23/2020 EFT1334 VOYA Payroll 10/4/20 - 10/17/20 330.00 10/23/2020 EFT1335 MNDCP Payroll 10/4/20 - 10/17/20 350.00 10/23/2020 212927 VOID VOID - 10/23/2020 212928 MNPEA Payroll 10/4/20 - 10/17/20 585.00 10/23/2020 212929 Unum Life Insurance Payroll 10/4/20 - 10/17/20 1,264.07 10/23/2020 212930 LELS Payroll 10/4/20 - 10/17/20 310.00 10/23/2020 212931 HART Payroll 10/4/20 - 10/17/20 469.77 11/10/2020 212932 ACE HARDWARE- 1315 REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS 514.28 11/10/2020 212933 ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES - FIRE DEPT 279.25 11/10/2020 212934 ACTIVE NETWORK LLC MAXGALAXY: 11/1/20 - 10/31/21 CONTRACT 12,600.00 11/10/2020 212935 AHLGREN ELECTRIC LIGHT REPAIRS- PARKS 285.78 11/10/2020 212936 ALLSTATE PARTS OF GLENCOE COMPOST SEMI EQUIPMENT PARTS 1,338.72 11/10/2020 212937 ALPHA TRAINING & TACTICS LLC ARMOR, POUCHES - POLICE 1,378.50 11/10/2020 212938 ALTERNATIVE BUSINESS FURNITURE OFFICE CHAIR - CITYADMIN 225.40 11/10/2020 212939 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 126.72 11/10/2020 212940 APX CONSTRUCTION GROUP, LLC PANELS FOR DAMAGED WAINSCOT- ENTERPRISE CTR 500.00 11/10/2020 212941 ARAMARK UNIFORM & CAREER APPAREL GR 10/19 CLEANING SERVICES - LIQUOR HUTCH 160.59 11/10/2020 212942 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,515.60 11/10/2020 212943 ASPEN EQUIPMENT CO WINGSLIDE- STREETS 396.11 11/10/2020 212944 AUTO VALUE - GLENCOE MISC EQUIP PARTS - HATS 162.86 11/10/2020 212945 AUTO-CHLOR SYSTEM DISHWASHER SUPPLIES- SR DINING 11.02 11/10/2020 212946 B & C PLUMBING & HEATING INC REPAIR SEWER LINE - POLICE 781.32 11/10/2020 212947 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 4,877.44 11/10/2020 212948 BETTER HALF EMBROIDERY SHIRTS - BLDG INSPECTIONS 322.82 11/10/2020 212949 BIOBAG AMERICAS INC 2020 COMPOSTABLE BAG PURCHASE - COMPOST 10,582.00 11/10/2020 212950 BRADLEY SECURITY LLC DOOR REPAIR - HATS 897.00 11/10/2020 212951 BRANDON TIRE CO TIRE REPAIR- PARKS 83.40 11/10/2020 212952 BRAUN INTERTEC CORP AIRPORT UTILITY EXT: THRU 10/16/20 - STREETS 1,083.50 11/10/2020 212953 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 9,363.59 11/10/2020 212954 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 40,774.97 11/10/2020 212955 CENTRAL HYDRAULICS EQUIP PARTS- MULTIPLE DEPTS 527.34 11/10/2020 212956 CENTRAL MCGOWAN ACETYLENE - COMPOST 99.34 11/10/2020 212957 CHANDLERTHINKS, LLC BRAND STORYTELLING: 50%OF NEXT PHASE 4,400.00 11/10/2020 212958 CINTAS CORPORATION MAINTSUPPLIES-MULTIPLE DEPTS 408.26 11/10/2020 212959 COAST TO COAST SOLUTIONS TATTOOS, T-SHIRTS FOR KIDS - POLICE 135.41 11/10/2020 212960 COKER COMPOSTING AND CONSULTING GROWTH OPTIONS STUDY - REFUSE 2,900.00 11/10/2020 212961 CORE & MAIN LP 2" OMNI REGISTER - WATER 331.29 11/10/2020 212962 CREEKSIDE SOILS BITCON FOR SOUTH CENTRAL DRAINAGE IMPROV PROD. 12,771.98 11/10/2020 212963 CROW RIVER AUTO &TRUCK REPAIR REPLACE BRAKES/ROTORS-STREETS EQUIPMENT 392.05 11/10/2020 212964 CROW RIVER PRESS INC SR NEWSLETTERS & PD TRAFFIC SERVICE REQUESTS 154.58 11/10/2020 212965 DAAK REFRIGERATION CONVENTION OVEN REPAIR - SR DINING 90.95 11/10/2020 212966 DELL MARKETING L.P. VARIOUS COMPUTER PURCHASES 2,853.73 11/10/2020 212967 DENISE SCHWECKE REFUND: CANCELLED DUE TO COVID-19 - REC 60.00 11/10/2020 212968 DIRECT PLASTICS INVENTORY SUPPLIES - COMPOST 75,975.30 11/10/2020 212969 E2 ELECTRICAL SERVICES INC VARIOUS INSTALLATIONS - MULTIPLE DEPTS 2,889.97 11/10/2020 212970 ECOLAB PEST ELIMINATION 10/23 RODENT SERVICES - POLICE 64.93 11/10/2020 212971 EPA AUDIO VISUAL INC VIRTUAL MEETING ROOM INSTALLATIONS -CC 15,708.00 11/10/2020 212972 FARM -RITE EQUIPMENT LENS, WIPER ARM & BLADES, LIGHT- PARKS 179.16 11/10/2020 212973 FASTENALCOMPANY VEST HARNESS, LANYARD -STREETS 534.28 11/10/2020 212974 FIRE SAFETY USA INC GLOVES- FIRE DEPT-COVID SUPPLIES 795.00 11/10/2020 212975 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE - CITY CENTER 121.10 11/10/2020 212976 FISHER SCIENTIFIC FILLING SOL 60 ML- WWTP 114.39 11/10/2020 212977 FOSTER MECHANICAL VARIOUS HVAC & WATER LEAK REPAIRS 2,101.80 11/10/2020 212978 GAVIN, JANSSEN & STABENOW, LTD SEPT PROSECUTIONS - LEGAL 3,300.00 11/10/2020 212979 GOODPOINTE TECHNOLOGY TRIENNIAL PAVEMENT CONDITION SURVEY- ENG 3,900.00 11/10/2020 212980 GOPHER STATE FIRE EQUIPMENT CO. JANNUAL INSPECTIONS- MULTIPLE DEPTS 2,491.69 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 10/28/20-11/10/20 Check Date ----------------------- 11/10/2020 Check --------------- 212981 Vendor Name ---------------------------------------------------------- GRAINGER Description ------------------------------------------------------------------------- EQUIP PARTS - MULTIPLE DEPTS Amount ------------------------ 661.78 11/10/2020 212982 GRIMM, KENNY UB refund for account: 3-250-6770-3-02 10.22 11/10/2020 212983 GRO-WELL BRANDS, INC ALL WESTCEDAR- COMPOST 6,564.58 11/10/2020 212984 HACH COMPANY AMMONIA-WWTP 443.09 11/10/2020 212985 HANSON & VASEK CONSTRUCTION 2020 CONCRETE REPAIRS -STREETS 4,975.00 11/10/2020 212986 HART'S AUTO SUPPLY ROTORS & PADS - POLICE 1,588.00 11/10/2020 212987 HAWK PERFORMANCE SPECIALITIES 2020ICE PAINTING SERVICES -ARENA 2,034.00 11/10/2020 212988 HCVN-TV 3RD QTR FRANCHISE FEES 23,074.89 11/10/2020 212989 HENNEPIN TECHNICAL COLLEGE COMMERCIAL VEHICLE INSPECTOR RECERT -STREETS 1,250.00 11/10/2020 212990 HILLYARD / HUTCHINSON CLEANING & MAINT SUPPLIES - MULTIPLE DEPTS 282.62 11/10/2020 212991 HJERPE CONTRACTING SNOW REMOVAL ON S. CENTRAL DRAIN PROJECT- ENG 4,471.00 11/10/2020 212992 HJERPE CONTRACTING 1_31320-03 PAY#2: SOUTH CENTRAL DRAINAGE 478,170.63 11/10/2020 212993 HUTCHINSON CHAMBER & TOURISM SEPTEMBER 2020 LODGING TAX 8,262.14 11/10/2020 212994 HUTCHINSON EVENT CENTER EVENT CENTER RENTAL: EDA 35.09 11/10/2020 212995 HUTCHINSON HRA REIMBURSE HVAC IONIZATION UPGRADE 5,558.00 11/10/2020 212996 HUTCHINSON LEADER OCTADVERTISING - LIQUOR HUTCH 165.00 11/10/2020 212997 HUTCHINSON UTILITIES REIMBURSE COVID RELATED EXPENSES 17,259.00 11/10/2020 212998 HUTCHINSON WHOLESALE #1550 REPAIR &MAINT SUPPLIES - MULTIPLEDEPTS 129.85 11/10/2020 212999 HUTCHINSON WHOLESALE #1551 WINTER BLADES, SCRAPER -COMPOST 92.63 11/10/2020 213000 HUTCHINSON WHOLESALE #1552 MISC REPAIR & MAINT SUPPLIES - PARKS 1,983.44 11/10/2020 213001 INGSTAD BROADCASTING OCTOBER ADVERTISING - LIQUOR HUTCH 737.50 11/10/2020 213002 INSITUFORM TECHNOLOGIES USA LLC 2020 SEWER LINING PROJECT- SEWER/STORM WATER 31,847.70 11/10/2020 213003 J & B PALLET, LLC PALLETS - COMPOST 4,984.00 11/10/2020 213004 JAUNICH, MATT REIMB: MILEAGE FOR GLENCOE MEETINGS 35.65 11/10/2020 213005 JAY MALONE MOTORS 2020 RAM 3/4 TON WORK TRUCK - WWTP 30,135.11 11/10/2020 213006 JEFFERSON FIRE & SAFETY INC FIRE HOODS, GLOVES, STRAINER - FIRE DEPT 3,093.72 11/10/2020 213007 JIGS ENTERPRISE REMOVE TREES FROM DITCH 3,000.00 11/10/2020 213008 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 37,048.94 11/10/2020 213009 JUUL CONTRACTING CO BLACKHAWKDRTILE -STORM WATER 607.50 11/10/2020 213010 KAHNKE BROTHERS NURSERY LANDSCAPING - PARKS 701.10 11/10/2020 213011 KERI'S CLEANING & HANDYMAN SERVICES CLEANING SERVICES - MULTIPLE DEPTS 4,678.76 11/10/2020 213012 KIESER, JODI REFUND; 12U HJLB - REC 265.00 11/10/2020 213013 KNIFE RIVER CORPORATION 5 GAL SILOXANE DYE COLOR - STREETS 800.00 11/10/2020 213014 KODRU-MOONEY WORM GEAR, COUPLING - WWTP 809.60 11/10/2020 213015 KRANZ LAWN & POWER CEMETERY MOWER BLADES & SHARPENING 252.57 11/10/2020 213016 LINDE, CHAR REFUND: SHELTER CANCELLED DUE TO COVID - PARKS 45.00 11/10/2020 213017 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 31,985.35 11/10/2020 213018 M-R SIGN SIGNS & MATERIAL- STREETS 92.70 11/10/2020 213019 MACQUEEN EQUIP LLC 2 EA INTAKE HOSES FOR LEAF VACUUMS - STORM WATER 2,289.60 11/10/2020 213020 MARCO TECHNOLOGIES, LLC SEP COST PER PRINT -VARIOUS DEPTS 693.67 11/10/2020 213021 MARCO TECHNOLOGIES, LLC 10/20 - 11/20'20 PRINTING CONTRACTS 1,739.69 11/10/2020 213022 MASTER BUILDERS SOLUTIONS US LLC MULCH COLORANT- COMPOST 7,644.00 11/10/2020 213023 MAYTAG LAUNDRY & CAR WASH 9/9 LAUNDRY SERVICES - PARKS 39.10 11/10/2020 213024 MCLEOD COUNTY FIRE CHIEFS ASSN ACTIVE 911- FIRE DEPT DUES 465.50 11/10/2020 213025 MCLEOD COUNTY RECORDER UTILITY EASEMENT -AIRPORT 46.00 11/10/2020 213026 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,127.45 11/10/2020 213027 MINI BIFF 9/22 - 10/19 RENTALS - MULTIPLE DEPTS 397.93 11/10/2020 213028 MINNESOTA COMMUNITY ED ASSOC ELECTRONIC JOB POSTING - PARK & RECADMIN 45.00 11/10/2020 213029 MINNESOTA DEPT OF MOTOR VEHICLE 2020 DODGE RAM REGISTRATION - WWTP 2,003.49 11/10/2020 213030 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,234.10 11/10/2020 213031 MN STATE FIRE CHIEFS ASSOCIATION ALEX FOTOS ATTENDEE: T PETERSON - FIRE DEPT 285.00 11/10/2020 213032 MN STATE FIRE DEPT ASSN 2021 MEMBERSHIP DUES - FIRE DEPT 450.00 11/10/2020 213033 MOTOROLA SOLUTIONS INC PORTABLE RADIOS - POLICE 178,091.20 11/10/2020 213034 MRPA JOBPOSTING- PARK&RECADMIN 125.00 11/10/2020 213035 NORTH CENTRAL LABORATORIES ORION ROSS, DISHES, BOATS, BUFFER SOLUTION - WWTP 422.08 11/10/2020 213036 NORTH CENTRAL UTILITY SPRING BRAKES - HATS 140.12 11/10/2020 213037 NORTHERN BUSINESS PRODUCTS OFFICE SUPPLIES - LIQUOR HUTCH 236.91 11/10/2020 213038 O'REILLYAUTO PARTS ZINCWELD PRIMER- PARKS 25.25 11/10/2020 213039 OK TIRE STORE TIRES FOR COMPOST LOADER 6,225.60 11/10/2020 213040 PADRNOS, JOAN MEND PANTS, SEW ON PATCHES - POLICE 65.00 11/10/2020 213041 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,802.25 11/10/2020 213042 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMP STAFFING 1,352.40 11/10/2020 213043 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 1,841.76 11/10/2020 213044 PHILLIPS WINE & SPIRITS ICOST OF GOODS SOLD - LIQUOR HUTCH 36,704.61 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 10/28/20-11/10/20 Check Date ----------------------- 11/10/2020 Check --------------- 213045 Vendor Name ---------------------------------------------------------- PIONEER MANUFACTURING CO Description ------------------------------------------------------------------------- QUIK STRIPE ARCTIC WHITE - PARKS Amount ------------------------ 492.00 11/10/2020 213046 PIONEERLAND LIBRARY SYSTEM 4TH QTR 2020 FUNDING REQUEST- LIBRARY 44,197.50 11/10/2020 213047 PLAYHOUSE TECHNOLOGIES INC SCHEDULEWERKS ANNUAL SUBS 2020-2021 - ARENA 470.00 11/10/2020 213048 PLU NKETTS PEST CONTROL 10/12 PEST CONTROL -ARENA 102.75 11/10/2020 213049 POSTMASTER POSTAGE - UTILITY BILLS 1,540.00 11/10/2020 213050 PREMIER TECH CHRONOS COMPOST BAGGER PARTS 5,697.51 11/10/2020 213051 PREMIUM WATERS 5 GALLONS - PARKS 38.24 11/10/2020 213052 QUILLCORP OFFICE SUPPLIES - MULTIPLE DEPTS 581.24 11/10/2020 213053 R & R EXCAVATING PAY#3: L4P20-04 AIRPORT AREA UTILITY EXTENSION 69,955.62 11/10/2020 213054 RAH PAINTING & CONTRACTING LLC NOV 2020 SNOW CONTRACT- MULTIPLE DEPTS 3,675.00 11/10/2020 213055 RDO EQUIPMENT CO. 2000 HR SCHEDULED SERVICE -COMPOST LOADER 5,570.03 11/10/2020 213056 REINER ENTERPRISES INC 10/22 & 10/23 HAULING BRUSH - COMPOST 1,172.50 11/10/2020 213057 RIDGEWATER COLLEGE EMR REFRESHER COURSE - POLICE 1,040.00 11/10/2020 213058 ROEPKE, RANDY UB refund for account: 3-443-8530-7-01 25.25 11/10/2020 213059 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 529.91 11/10/2020 213060 SORENSEN'S SALES & RENTALS BED EDGER - PARKS 69.00 11/10/2020 213061 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 17,059.33 11/10/2020 213062 STANDARD PRINTING-N-MAILING UPS TO SOIL CONTROL LABS - COMPOST 226.70 11/10/2020 213063 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 370.00 11/10/2020 213064 STOCK, WYNN UB refund for account: 3-926-0660-0-03 91.12 11/10/2020 213065 STREICH TRUCKING 10/29 CREEKSIDE TO SIMPLE & GRAND - COMPOST 250.00 11/10/2020 213066 TASC DECEMBER FLEX ADM. FEES 122.22 11/10/2020 213067 THOMSON REUTERS-WEST SEPT WEST INFO CHARGES - LEGAL 1,070.52 11/10/2020 213068 TITAN MACHINERY BRACKETS, LIFT LINKS -AIRPORT 514.01 11/10/2020 213069 TRI COUNTY WATER BOTTLE WATER DELIVERY- CREEKSIDE 87.40 11/10/2020 213070 TRUE BRANDS COST OF GOODS SOLD - LIQUOR HUTCH 820.86 11/10/2020 213071 UNITED FARMERS COOP FUEL SYSTEM FILL -UP 25,101.76 11/10/2020 213072 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 15,731.60 11/10/2020 213073 VI KING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 590.20 11/10/2020 213074 VINOCOPIA INC COST OF GOOD SOLD - LIQUOR HUTCH 966.33 11/10/2020 213075 VIVID IMAGE TAGLINE WATERMARK GRAPHIC CREATION 82.50 11/10/2020 213076 WASTE MANAGEMENT OF WI -MN 10/1 - 10/15 RESIDENTIAL REFUSE; MISC DISPOSAL FEES 8,200.77 11/10/2020 213077 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 69.62 11/10/2020 213078 WEST CENTRAL SHREDDING OCT SHREDDING: 3CONSOLES - VARIOUS DEPT 50.00 11/10/2020 213079 WICHMANS HARDSCAPES LLC RETAINING WALL REPAIR- POLICE 750.00 11/10/2020 213080 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 1,346.00 11/10/2020 213081 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 1,644.98 11/10/2020 213082 WOLD ARCHITECTS & ENGINEERS NEW POLICE FACILITY -THRU 10/31/20 38,563.76 11/10/2020 213083 ZIEGENHAGEN, KAREN REFUND: SUMP PUMP CONNECTION - SEWER 100.00 Total - Check Disbursements: $ 1,577,252.61 HUTCHINSON CITY COUNCIL Request for Board Action Public Hearing for 2021 Pavement Management Program Project (L1 /P21-01) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 11/10/2020 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff M Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff will be administering a Public Hearing for the 2021 Pavement Management Program project. Attached for your reference are the project engineering report document with the current cost estimation and the project neighborhood meeting notices (street reconstruction and rehabilitation approaches respectively) with project location maps. Following a brief project overview by City staff and potential public comments, staff will request that the City Council move forward with the final preparation/approval of project plans/specifications and the ordering of the advertisement for bids as referenced within the attached Resolutions. The scheduled bid opening date is Wednesday, February 10th (11.00 AM). BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15231 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 1/PROJECT NO. 21-01 WHEREAS, a resolution of the City Council adopted the 10th day of November 2020, fixed a date for a Council Hearing on the following improvements: 2021 Pavement Management Program: Harrington Street SW (South Grade Rd to Linden Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to Linden Ave), Church Street SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW (Merrill St to Lynn Rd); roadway reconstruction/rehabilitation by construction of grading, curb and gutter, drain tile installation, bituminous surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the resolution adopted the 13th day of October 2020. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 10th day of November 2020. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 15232 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 1/PROJECT NO. 21-01 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications for the following described improvement: 2021 Pavement Management Program: Harrington Street SW (South Grade Rd to Linden Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to Linden Ave), Church Street SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW (Merrill St to Lynn Rd); roadway reconstruction/rehabilitation by construction of grading, curb and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 11:00 am on Wednesday, February 10th, 2021, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, February 23rd, 2021 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 10th day of November 2020. Mayor: Gary Forcier City Administrator: Matt Jaunich HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: October 13, 2020 SUBJECT: Letting No. 1/Project No. 21-01 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L1/P21-01 2021 Pavement Management Program: Harrington Street SW (South Grade Rd to Linden Ave), Clinton Avenue SW (Harrington St to Lynn Rd), Merrill Street SW (South Grade Rd to Linden Ave), Church Street SW (South Grade Rd to Linden Ave) and Lyndale Avenue SW (Merrill St to Lynn Rd); roadway reconstruction/rehabilitation by construction of grading, curb and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting, landscaping, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $1,740,000 Engineering $261,000 Administration $104,400 Engineering Services - Geotechnical $20,000 Street Lighting Materials $30,000 ESTIMATED TOTAL $2,155,400 ESTIMATED FUNDING TOTAL Assessable Costs $387,078 State Aid $0 City - Bonding $1,768,322 City - Water Funds $0 City - Wastewater Funds $0 City - Stormwater Funds $0 ESTIMATED TOTAL $2,155,400 HUTCHINSON A -CITY ON PURPOSE' 10/21/2020 City Improvement Project Notice Letting No. 1/Project No. 2 1 -01 2021 Pavement Management Program Reconstruction Streets PROPOSED STREET IMPROVEMENTS The City of Hutchinson is considering street reconstruction measures on segments of Harrington Street SW, Clinton Avenue SW, and Merrill Street SW (see attached map drawing) within the proposed 2021 Pavement Management Program project to address deficiencies in existing pavement structure and restore roadways following the recent utility construction. The street adjacent to your property has been identified as part of this project based on the current pavement conditions, proximity of project areas, and utility installation impacts. At this point, these proposed project areas are only being considered and are subject to not being addressed this coming spring/summer depending on City funding limitations and/or City Council action. The majority of the existing street surfacing has been identified as significantly deteriorated with substantial cracking/settlement throughout many areas of the proposed improvements. Due to these segments of roadway being in poor condition, preventive maintenance measures are not likely to adequately repair the current surface and are becoming less cost-effective. The proposed improvements to these roadways include administering a reconstruction method that would primarily include milling/removing the existing pavement, concrete curbing installations/replacements (both sides of the roadway), draintile installations, street lighting, landscaping/restoration, signage, and new bituminous pavement. The proposed improvements have shown to be an efficient and cost-effective construction approach. PROJECT COSTS & FUNDING The currently estimated total project cost is $2,155,400.00 and includes amounts for construction, engineering/administration fees, geotechnical testing, and street lighting materials. The anticipated funding of this project will be a City bond issue allocation and property special assessments. Please see the enclosed Engineering Report which contains specific costs/funding details. ASSESSMENTS A portion of the total cost of these improvements (50% targeted per City policy) will be assessed to the adjacent private properties on a street -frontage basis. Per the adopted City Assessment Policy and Fee Schedule, staff has developed estimated assessment amounts that are provided within the enclosed Notice of Hearing on Improvement. Due to the project being in an early development stage, these estimates are subject to change. Please see below assessment calculation information: ■ Proposed Assessment Rates (per City Assessment Policy & Fee Schedule) o Street Rehabilitation $52.50/Frontage Foot o Partial Street Reconstruction $65.00/Fronta2e Foot o Full Street Reconstruction $80.00/Frontage Foot o Mill & Overlay $30.00/Frontage Foot ■ Estimated Total Assessment for Typical City Lot (66' width) o Partial Street Reconstruction: 66 LF x $65.00/FF = $4,290.00 ■ Notes: 0 1. Methods and amounts of estimated assessments are subject to change. 0 2. Assessments allocated to properties over a 10-year term (interest rate estimate: 3% - 5%). Also, please note that certain property owners may be eligible for deferral of an assessment depending on their age, a defined disability situation, and/or military service status as outlined within Minnesota Statutes and City Policy. Additional information regarding assessment deferral opportunities is available at the Finance Department office (City Center — I I I Hassan St. SE). HEARINGS/PROCESS This City Improvement Project Notice is the first step in the process. Please note that City staff will not be administering the typical informal meeting due to COVID-19 concerns, but we can be contacted as stated below to answer any questions and are open to meeting on an individual basis at City Center or outside at your property. The first official hearing, the Public Hearing, is currently scheduled for the City Council meeting on November 10, 2020, at 6:00 PM. This meeting will be televised and is the formal presentation of the proposed project to the City Council. Public input time is included and feedback is welcomed. However, due to COVID-19 circumstances, City staff encourages property owners to contact us beforehand and/or provide written feedback (email preferred) that would be forwarded to the City Council at the scheduled hearing. Approval at this hearing does not mean that the project will be constructed. This will be the point at which a formal decision will be made by the City Council as to whether or not City staff should move on to the next step of completing the plans/specifications and soliciting construction bids for completing the work. The second official hearing, the Assessment Hearing, would be called after receiving the bids (probably sometime in February/March of 2021). Staff would prepare actual assessment amounts for each property and mail them out in advance of the meeting. Property owners will then be given the opportunity to comment on the merits of both the project and the proposed assessments. Questions, thoughts and concerns regarding the project or associated assessments would be heard by the City Council, and official action on whether or not to award the work for construction would be taken. To formally contest an assessment, a written/signed objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This action then allows you, the property owner, to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. SCHEDULE & CONSTRUCTION ITEMS Construction is anticipated to start in the spring or early summer of 2021. The project should be completed within one construction season (weather dependent). CONTACT INFORMATION Please feel free to contact Kent Exner/City Engineer at 234-4212 or kexnerkci.hutchinson.mn.us if you have any questions/comments you would like addressed or would like to provide written feedback. We look forward to administering a successful project process with you. Thank you for your time and consideration! 0 ❑ ❑ LINDEN AVE SW ❑� o �❑ ❑� _ - _$❑ :F El NI E ! nFw-1 F--� EEl LYNDALE AVE SW c� z �� �EE� z T[ °[ Ela J ��Tp� CLINTON AVE SW � LJ 0 0 H cl El T JEI ----------- - _ STREET RECONSTRUCTION (PARTIAL RECONSTRUCT) 2021 SOUTH GRADE ROAD SW anssaxu acme. uuu. n,e UM rc nc sr`a,Euo°1ir uix°xesorn � NO SCALE nom e.. HE SMAMRE. A a 1 HUTCHINSON A -CITY ON PURPOSE' 10/21/2020 City Improvement Project Notice Letting No. 1/Project No. 2 1 -01 2021 Pavement Management Program Rehabilitation Streets PROPOSED STREET IMPROVEMENTS The City of Hutchinson is considering street rehabilitation measures on segments of Church Street SW, Clinton Avenue SW, and Lyndale Avenue SW (see attached map drawing) within the proposed 2021 Pavement Management Program project to address deficiencies in existing pavement structure and restore roadways following the recent utility construction. The street adjacent to your property has been identified as part of this project based on the current pavement conditions and proximity of project areas. At this point, these proposed project areas are only being considered and are subject to not being addressed this coming spring/summer depending on City funding limitations and/or City Council action. The majority of the existing street surfacing has been identified as significantly deteriorated with substantial cracking/settlement throughout many areas of the proposed improvements. Due to these segments of roadway being in poor condition, preventive maintenance measures are not likely to adequately repair the current surface and are becoming less cost-effective. The proposed improvements to these roadways include administering a rehabilitation method that would primarily include reclamation of the existing pavement, concrete curbing replacements (identified locations), draintile installations, street lighting, landscaping/restoration, signage, and new bituminous pavement. The proposed improvements have shown to be an efficient and cost-effective construction approach. PROJECT COSTS & FUNDING The currently estimated total project cost is $2,155,400.00 and includes amounts for construction, engineering/administration fees, geotechnical testing, and street lighting materials. The anticipated funding of this project will be a City bond issue allocation and property special assessments. Please see the enclosed Engineering Report which contains specific costs/funding details. ASSESSMENTS A portion of the total cost of these improvements (50% targeted per City policy) will be assessed to the adjacent private properties on a street -frontage basis. Per the adopted City Assessment Policy and Fee Schedule, staff has developed estimated assessment amounts that are provided within the enclosed Notice of Hearing on Improvement. Due to the project being in an early development stage, these estimates are subject to change. Please see below assessment calculation information: ■ Proposed Assessment Rates (per City Assessment Policy & Fee Schedule) o Street Rehabilitation $52.50/Fronta2e Foot o Partial Street Reconstruction $65.00/Frontage Foot o Full Street Reconstruction $80.00/Frontage Foot o Mill & Overlay $30.00/Frontage Foot ■ Estimated Total Assessment for Typical City Lot (66' width) o Street Rehabilitation: 66 LF x $52.50/FF = $3,465.00 ■ Notes: 0 1. Methods and amounts of estimated assessments are subject to change. 0 2. Assessments allocated to properties over a 10-year term (interest rate estimate: 3% - 5%). Also, please note that certain property owners may be eligible for deferral of an assessment depending on their age, a defined disability situation, and/or military service status as outlined within Minnesota Statutes and City Policy. Additional information regarding assessment deferral opportunities is available at the Finance Department office (City Center — I I I Hassan St. SE). HEARINGS/PROCESS This City Improvement Project Notice is the first step in the process. Please note that City staff will not be administering the typical informal meeting due to COVID-19 concerns, but we can be contacted as stated below to answer any questions and are open to meeting on an individual basis at City Center or outside at your property. The first official hearing, the Public Hearing, is currently scheduled for the City Council meeting on November 10, 2020, at 6:00 PM. This meeting will be televised and is the formal presentation of the proposed project to the City Council. Public input time is included and feedback is welcomed. However, due to COVID-19 circumstances, City staff encourages property owners to contact us beforehand and/or provide written feedback (email preferred) that would be forwarded to the City Council at the scheduled hearing. Approval at this hearing does not mean that the project will be constructed. This will be the point at which a formal decision will be made by the City Council as to whether or not City staff should move on to the next step of completing the plans/specifications and soliciting construction bids for completing the work. The second official hearing, the Assessment Hearing, would be called after receiving the bids (probably sometime in February/March of 2021). Staff would prepare actual assessment amounts for each property and mail them out in advance of the meeting. Property owners will then be given the opportunity to comment on the merits of both the project and the proposed assessments. Questions, thoughts and concerns regarding the project or associated assessments would be heard by the City Council, and official action on whether or not to award the work for construction would be taken. To formally contest an assessment, a written/signed objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This action then allows you, the property owner, to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. SCHEDULE & CONSTRUCTION ITEMS Construction is anticipated to start in the spring or early summer of 2021. The project should be completed within one construction season (weather dependent). CONTACT INFORMATION Please feel free to contact Kent Exner/City Engineer at 234-4212 or kexner(kci.hutchinson.mn.us if you have any questions/comments you would like addressed or would like to provide written feedback. We look forward to administering a successful project process with you. Thank you for your time and consideration! 0 ❑ ❑ LINDEN AVE SW ❑ ❑ ❑ �N ��W-DAVE SW z 0 z z x -❑ [17 �] �in _ STREET REHABILITATION (RECLAIM) 2021 SOUTH GRADE ROAD SW A_ y —AL acme. uxo. TEE uxs rc ME ITEaTE�or uix°-0TA NO SCALE x— el xE a 1 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Review snow removal and ice control services Department: PW/Engineering LICENSE SECTION Meeting Date: 11/10/2020 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Annual update of the snow removal/ice control policy and review of snow removal/ice control services. Snow removal and ice control services typically span a period of seven months, October - April. The snow on October 20 this year was one of the earliest snowfalls, with Hutchinson receiving about 6" of snow. The early events are challenging, as they land within the leaf vacuum season and typical fall activities are interrupted. Equipment and personnel must be quickly put into service. This years early snowfall was particularly challenging, since the Public Works department is short two positions (an operator and a mechanic). Snow & ice services are directly affected by the personnel and equipment available. Public Works 14-15 operators Up to 22 pieces of equipment Parks - 5- 6 operators Up to 7 pieces of equipment Private contractors - Up to 9 operators Up to 10 pieces of equipment A typical winter season represents significant effort. A 15-year average of these efforts: Personnel hours = 2,438 hours High = 3,889 Low = 883 Fuel consumption = 7,146 gallon High = 12,958 Low = 2,584 Sand = 1,011 ton High = 1,375 Low = 499 Salt = 438 ton High = 789 Low = 245 In general, the 15-year trend is to use less sand and salt, while personnel hours and fuel have increased slightly. Public Works staff will provide a brief presentation of services and be available to answer questions. BOARD ACTION REQUESTED: No action required. Review service for the benefit of the audience, City Council members and administrative staff. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: u HUTCHINSON A CITY ON PURPOSE. City of Hutchinson Snow Removal and Ice Control Policy November, 20 20 City of Hutchinson Snow Removal and Ice Control Policy Purpose of this Policy The City of Hutchinson recognizes that assuming basic responsibility for snow removal and ice control on City streets is in the best interest of the residents, businesses and industries of Hutchinson. Providing reasonable snow removal and ice control is necessary for emergency, commercial, and personal travel. The City strives to provide this service in a timely, safe, and cost-effective manner; keeping in mind safety, budget, personnel, equipment and environmental concerns. The City will primarily use its own personnel and equipment to provide this service, but may also use private contractors; when necessary or beneficial e private tFar=teFs This policy does not relieve the operators of private vehicles, pedestrians, property owners, residents and all others that may be using public streets, or that may be otherwise be affected by snow removal operations, of their responsibility to act in a reasonable, prudent and cautious manner, given the prevailing weather and street conditions. Responsibility and Authority for this Policy The Public Works Department is charged with the primary responsibility for executing snow removal and ice control operations and for exercising the appropriate levels of authority to ensure maintenance of and compliance with this policy. (In this document the title Public Works Department includes the qualified Public Works employee designated by the Director/City Engineer to oversee snow removal and ice control operations. This position is typically assigned to a senior operations manager, but may from time to time be assigned to another experienced Public Works employee in the absence of a senior operations manager.) The Public Works Department is responsible for coordinating equipment and personnel, assigning them work based on the need for snow removal and ice control within the City. The Public Works Department retains the authority to alter assignments based on weather conditions, equipment and personnel availability, and other conditions related to snow removal/ice control. The Public Works Department can declare a snow emergency for the purposes of restricting on -street parking (Appendix A). In addition, the Public Works Department may temporarily signpost any route, as necessary, to restrict parking in order to facilitate snow removal operations. As necessary, the Public Works Department can enlist the assistance of City employees or equipment not usually assigned to snow removal responsibilities and t-e hire contractors to provide snow removal services. In cooperation with emergency services personnel, the Public Works Department continuously monitors weather conditions to determine appropriate action. Priorities for Service Snow removal and ice control services will be generally provided using these priorities: 1st priority: Priority routes and central business district areas with no boulevard 2nd priority: Other business districts, truck routes and the airport 3rd priority: Through streets and specifically identified public properties 4th priority: Cul-de-sacs, dead-end streets, and alleys 5th priority: Specifically identified sidewalks, trails, and walkways last priority: Other public property and maintenance activities. These priorities will apply to nearly every snow removal and ice control operation. However, the Public Works Department has the authority to deviate from these priorities, shebild when conditions warrant. Policv Provisions 1) Initiating Operations: Commencement of snow removal and ice control operations depends upon immediate and anticipated conditions. The Public Works Department generally initiates snow removal and ice control operations when: a) weather conditions do not endanger the safety of employees, contractors, or equipment. b) ,p operations will be effective. c) there are at least two inches of snow accumulation; and/or, d) significant blowing and drifting of snow into traveled portions of major roadways and intersections has occurred; and/or, e) rainstorms, ice storms, and/or periods of light snow create slippery conditions. Efforts during these situations will be concentrated on major roadways, bridges, steep grades, and heavily traveled intersections. Operations may be initiated any time the epepatieR they are deemed to be beneficial on either a short- term or long-term basis. 2) Suspension of Operations: The Public Works Department may suspend operations at any time if temperatures, winds, visibility, and/or precipitation make operations unsafe, ineffective, or unnecessary. 3) Staffing Operations: Snow removal and ice control operations may occur during assigned work shifts or, i^ seme sitbiatieRs, on a call -out of operators. The Public Works Department has the discretion to recall operators or wait until the next assigned work shift to respond to specific snow removal or ice control service requests. Whenever possible, for safety reasons, operators of snow removal and ice control equipment will geRepally not be scheduled to work more than 12 hours in any 24-hour period with less than nine (9) hours off between work shifts. 4) Response to Emergencies: Emergency services officers may contact the Public Works Department to dispatch operators and equipment to provide services for emergency vehicles responding to emergencies within the City (i.e., police, fire, ambulance, electrical outages, gas leaks, utility restoration, etc.). 5) Routes: Each year the Public Works Department prepares a map of the street and sidewalk/trail systems serviced by the City. These systems are divided into route areas that identify personnel, equipment, and if necessary, the private contractors used to provide the services. Route areas are periodically revised to correspond with budget, equipment, personnel, and other resources available to the City. Priority routes are identified within each route area. Hazards are also identified in each route area. These route areas are generally assigned to individuals and are used for planning and executing routine snowplowing and ice control operations. The Public Works Department may assign any operator to any route, as necessary, considering budget, equipment personnel, and other resources available to the City. 6) Methods: Snow is generally plowed in a way that reduces traffic obstructions and the effect of future snowfalls. Generally, snow will be plowed from the center of the street outward toward the curb line so the snow discharges onto the boulevard. Some streets may be plowed from one side of the street to the other. Snow may also be moved to the center or side of the street to be hauled away later. Cul-de- sacs and dead-end streets will generally be plowed to the outside. When plowing on bridges, operators will adjust their speed to reduce or eliminate the snow from going over the side of the bridge. As necessitated by available resources, snow is plowed to the edge of the street without regard for sidewalks, driveways and other structures located in the right-of-way. The City recognizes the inconvenience that comes from snow accumulations on rights -of -way, sidewalks and driveways, but the City is not responsible for removing snow from rights -of -way, private driveways, most sidewalks, or from around private structures located in the right-of-way. Snow is removed only from sidewalks/trails specifically identified on route maps and from other areas only at the direction of the Public Works Department. The City recognizes that snowplow operators are exempt from traffic regulations set forth in Minnesota Statutes, Chapter 169 while actually engaged in work on streets, except for regulations related to driving while impaired and the safety of schoolchildren. Pursuant to this authority, snowplow operators have discretion to disregard traffic laws, when, in their judgment, it is both necessary and safe to disregard such laws and provided that such action complies with Public Works policy entitled Operation of Road Maintenance Equipment (Appendix B). 7) Expected Minimum Levels of Service: The following represents the minimum levels of services that can be expected. The City strives to achieve better results whenever possible: I.) It is the City's intent to keep designated priority routes open to traffic, if possible, during a storm or have them open as soon as possible after snow accumulation has subsided. 'Open to traffic' means there is a lane available for cars to travel on; the term does not necessarily mean the street has been plowed from curb to curb. II.) As many routes as possible that serve business areas and densely populated residential areas are to be open to traffic within 12 hours after snow accumulation subsides. III.) Through streets are to be open to traffic within 36 hours after snow accumulation subsides. All public streets are to be open to traffic within 48 hours, unless snow accumulation is of such depth as to require removal. Every public street, alley, and parking lot is to be opened to normal, functional traffic patterns within four days after snow accumulation subsides. IV.) Where space does not allow for snow to be moved from traffic lanes to storage on the adjacent boulevard, the City may pile snow and haul it away. Snow may be stored in strategic locations for a time before the snow is hauled away. V.) Significant accumulations of snow on bridges will be removed. Removal of snow from bridges will begin only after all City streets, alleys and parking areas have been serviced, and normal, functional traffic patterns have been restored. Because of safety considerations, this task will normally be done during daylight hours. VI.) Snow may be removed from selected critical intersections, away from fire hydrants, and from other utility appurtenances requiring access. These services will begin only after all City streets, alleys, parking areas, and bridges have been serviced. Snow may also be removed from boulevards and along curbs. Because of safety considerations, these tasks will generally commence during daylight hours. Priority Snow Removal Routes: The following are designated priority routes: Name of Street From: To: 2nd Ave SW/SE 51" Ave NE/NW 51" Ave SW/SE California St NW Century Ave SW/SE Dale St SW Echo Dr SW Edmonton Ave SW/SE Elm St NE Freemont Ave SW Golf Course Rd NW Dale St SW Michigan St SE Montana St NW Bluff St NE Lynn Rd SW T.H. 22 T.H. 7 School Rd NW Dale St SW Jefferson St SE School Rd SW (Co Rd 7) 2nd Ave SW Freemont Ave SW T.H. 15 Dead end Grant Ave SE McLeod Ave NE North High Dr NE T. H. 15 Dead-end North High Dr NW Montana St NW Name of Street From: To: Jefferson St SE Airport Rd Washington Ave E Lynn Rd SW Hwy 15 Exit Washington Ave W McDonald Dr SW Lakewood Dr SW School Rd SW McLeod Ave NE/61" Ave NE T.H. 15 Bluff St NE Michigan St SE/NE 5th Ave SE T.H. 7 Oakland Ave SE/TH 15 Service Rd Freemont Ave SW Adams St SE Roberts St/Rd SW McDonald Dr SW Dale St SW School Rd SW/NW South Grade Rd SW North High Dr NW (Co Rd 12) Shady Ridge Rd NW T.H. 7 7t" Ave NW Sherwood St SE Airport Rd Century Ave SE South Grade Rd SW Underwood Ave T.H. 15 Sunset St SW Century Ave SW South Grade Rd SW Downtown (area from/to) Lynn Rd SW Adams St SE 5t" Ave SW/SE 5t" Ave N Sand and Salt The City does not have a bare pavement policy. Falling snow and general snow pack remaining on City streets will not normally be removed. Sanding operations are initiated to provide some temporary relief from skidding. Salt is applied to melt ice on streets. Application of sand is generally limited to intersections, hazardous areas, and isolated slippery areas. Sand will be applied at times and at rates that maximize effectiveness. Salt, while used to melt snow, is also mixed with sand to prevent the sand from freezing. The Public Works Department may order use of additional salt if pavement or air temperatures and precipitation type warrant use of additional salt for melting ice and snow. The Public Works Department may also order use of salt brine to provide additional ice and snow melting capabilities. The Public Works Department may use other minerals, chemicals and mixtures to assist in ice control, provided they are deemed to have fewer or the same effect on the environment as sand and salt mixtures and are economically feasible. Municipal Parking Lot Snow Removal Parking permits are available from the Police Department. It is recommended that drivers get a permit for vehicles regularly parked in designated overnight parking stalls located within municipal parking lots. These permits are optional, but provide contact information helpful for vehicle owners to avoid the expense of vehicles being towed when parked in violation of signposted restrictions. There is no parking in municipal parking lots between 2 a.m. and 6 a.m. However, there are some municipal parking lots with designed overnight parking stalls that are exempt from the 2 a.m. to 6 a.m. restriction. Designated overnight parking stalls are identified with signage. Whenever possible, snow in designated overnight stalls will be removed at the same time as the rest of the parking lot. When that is not possible, subsequent operations during daylight hours using smaller equipment may be employed to remove snow from designated overnight stalls. If it becomes necessary to remove snow from designated overnight parking stalls during overnight hours, the existing overnight signs will be replaced with a temporary sign. The temporary sign prohibits parking in overnight stalls, but allows parking in other areas of the parking lot between 2:00 a.m. and 6:00 a.m. These temporary signs are posted prior to 10:00 a.m. the morning prior to work beginning. Once posted with the temporary signs, parking restrictions in overnight stalls begin immediately and continue until snow has been removed from the designated overnight stalls and the temporary signs have been removed. Once the temporary signs are removed, overnight parking is once again allowed only in designated stalls. Snow Removal on Sidewalks. Trails & Walkwa It is the responsibility of the adjacent property owner, using due diligence, to keep sidewalks, trails and walkways clear for pedestrian travel. Permitted sandwich boards placed on public sidewalks/trails must be removed if there is anv snow accumulation and may not be placed again until after snow is removed. The City has identified certain sidewalks, trails, and walkways, which may receive some snow removal services from City operators and equipment. These services are provided at the City's discretion, on a priority basis, and do not relieve property owners of their responsibilities to maintain a four -foot (4') walkway. The City does not maintain a bare pavement policy, neither for roadways nor for sidewalks/trails. The City will not utilize abrasives or chemicals when maintaining sidewalks, trails, or walkways. Sidewalks, trails, and walkways identified by the City's will be plowed in a manner that may result in a double windrow on some driveways or accesses. The City is not responsible for removing windrows left by sidewalk snowplows. When snow blowers are utilized to clear snow from sidewalks/trails, the discharge may be directed away from the street or boulevard onto private property. Sidewalks serviced by the City are done on a four -tiered priority system. If new snowfall occurs at any time during the process of clearing identified sidewalks, the process will restart with the highest priority. This may result in delays for service to lower priority sidewalks. Snow remaining on sidewalks 24 hours after snow has stopped falling, including snow that was plowed from public streets onto the sidewalk, is a public nuisance. Property owners will be notified that their property is in violation. Beginning 12 hours after notification, City crews may clean sidewalks, trails, and walkways and bill adjacent property owners for that service. Unpaid bills will be certified to the County for collection with property taxes. The Luce Line trail is not under the City's jurisdiction, and is therefore not maintained by the City. The Minnesota Department of Natural Resources establishes maintenance policies for the Luce Line trail. Snow Disposal Sites Snow disposal sites established by the City shall not be used by private parties, except for the publicly accessible snow disposal site located on City property north of the Hutchinson Armory, 1200 Adams St SE. Private parties may use this site free of charge. The City provides no services at this site, except to address any use of the site by the City, so close cooperation between private parties is encouraged to ensure snow is dumped and piled in an orderly fashion to maximize use of the site. This site is the only City snow disposal site that private parties shall use, unless signs are posted at this site directing users to another publicly accessible site. When the site at 1200 Adams St SE can no longer be used, the City will establish an alternate publicly accessible disposal site. Signs will be posted at the Adams St SE site directing private parties to the new snow disposal site. Snow Removal on Private Pro It is a violation of Minnesota statutes and local ordinances to move snow from private properties onto or across public roadways. Snow and ice must be stored on private property or on rights -of -way adjacent to the private property. Property owners engaging in or allowing these activities are subject to the consequences of the statutes and ordinances. Private Contractors Providing Snow Removal Services s Licenses for private snow removal contractors are required by ordinance. The City does not require private contractors to obtain a written peFmit license from the City, but their activities are still considered to be permitted. If a private contractor violates statutes, ordinances or policies related to snow removal, the City Council can suspend their privilege of conducting snow removal business within the City. Damage to Property Snow removal and ice control operations can cause damage to property, even under the best circumstances and care by equipment operators. Most often, damage occurs to property improvements in the right-of-way, which generally extends 10 to 15 feet beyond the edge of street pavement. The City is not responsible for damage to vegetation caused by plowing or the application of sand and salt mixtures. The City will not make repairs to nor compensate residents for damaged vegetation. In certain cases, the City may clean up dead sod, and over -seed areas in rights -of -way or on private property. Sod will not be used on public rights -of -way. Residents are encouraged to remove excess sand, dispose of the sand properly, and thoroughly flush areas that may be affected by sand and salt mixtures. Only allowable and properly installed properties that are damaged by actual, physical contact with City equipment will be considered for repair at City expense. Personal property in the City's right-of-way damaged by snow being deposited from an accumulation on the blade of a snowplow will not be considered for compensation. The City Council has the authority to set reasonable maximum compensation limits for specific types of personal property placed in the right-of-way. When disagreement about the responsibility for the damage occurs, the Public Works Department will investigate and decide responsibility. In certain cases, where there is significant damage, the Police Department may be called to assist with the investigation. As always, property owners may bring their concerns to the City Council. Equipment operators and contractors are directed to immediately contact the Police Department and the Public Works Department whenever an incident involves a damage to vehicles, significant structures, or involves any injury to a person. Equipment operators and contractors also report existing damage they observe to avoid any potential future claim the damage was caused by snow removal or ice control operations. Mailhc)xes Coming into contact with a mailbox is a common obstacle snowplow operators face. If mailboxes are damaged by equipment operators, the City may install a temporary replacement mailbox until weather conditions are conducive to repair the damaged mailbox. The City will conduct a review of each mailbox incident to determine whether the City will repair, replace or provide reimbursement for the mailbox. Only mailboxes actually hit by a snowplow will be the responsibility of the City. The City will not be responsible for damage to mailboxes or support posts caused by snow or ice coming in contact with the mailbox. The City will replace damaged mailboxes with a standard size, non -decorative metal or plastic mailbox and replace the support post, as necessary, with a 4"x4" decay resistant wood support or standard galvanized post/tube support installed by the City. If the owner desires a mailbox configuration other than the City's standard options , the City will reimburse the mailbox owner for expenses, up to the maximum rate identified in the City's Fee Schedule for the replacement of a mailbox and post (Appendix C). Other Entities Certain streets within the City are maintained by other governmental entities. The Minnesota Department of Transportation and the McLeod County Highway Department maintain separate maintenance policies for streets within the City maintained by them. From time to time, entities may contract with each other to perform snow removal services. The ultimate responsibility for snow removal services rests with the controlling entity. Others maintain these streets: Name of Street From: To: Entity: TH 15 S/Main St S/ South city limit North city limit Mn/DOT Main St N/ TH 15 N TH 7 W/4th Ave NW/ West city limit East city limit Mn/DOT 4th Ave NE /TH 7 E Adams Street South city limit TH 7 McLeod Co Bluff St NE TH 7 North city limit McLeod Co North High Dr NW/NE West city limit East city limit McLeod Co School Rd SW South city limit South Grade Rd SW McLeod Co Emergency Services The City of Hutchinson has several relationships with surrounding areas concerning emergency services. For that reason, emergency services dispatchers and officers are responsible for making requests for snow removal and ice control services from the appropriate jurisdiction. Service to Private Property City personnel and personnel contracted by the City do not provide snow removal and ice control services to private properties. Services may, however, be provided on private property with the permission of property owners in situations where City operations directly benefit from operations on the private property. Snow removal operations may be conducted on any private property when emergency vehicles responding to a call for service require access to private property. Any operations on or services provided to private property are authorized by the Public Works Department, or are provided at the request of an emergency services officers responding to a call. Requests for Services and Complaints Requests for service and complaints regarding snow removal and ice control operations will be taken during normal working hours. Questions not able to be answered by administrative staff will be forwarded to the Public Works Department. Requests for service and other problems are handled in priority order, in keeping with personnel, equipment, and materials available. Services are prioritized and provided at the discretion of the Public Works Department. Review of this Poli This policy will be reviewed periodically. Comments and complaints regarding this policy received since the last review will be considered during each review. Input from City employees and contractors, members of the public, and other affected parties will be considered. Final revisions to the policy are at the discretion of the City Council. Appendix A Declaration of Snow Emergency; Parking Prohibited City Code § 72.15 DECLARATION OF SNOW EMERGENCY, PARKING PROHIBITED. (A) The City Administrator or other designated official may declare a snow emergency in the city. The emergency shall be declared by 4:00 p.m. and shall take effect later that some evening at 12:00 midnight. The snow emergency shall continue to be in effect for 24 hours. (B) Notice of the declaration of a snow emergency shall be given by notifying the local news media; however the notification shall be a service right only and not a duty on the part of city officials. (C) During a declared snow emergency, no motor vehicle shall be parked on any street or alleyway in the city between the hours of midnight and 7:00 a.m. except as otherwise posted. (D) During a declared snow emergency, any police officer is authorized to have a motor vehicle which is parked in violation of this section removed at the owners' expense. (Ord. 09-0536, passed 12-22-09) To comply with the ordinance, it is the intent of Public Works to follow the procedure outlined below when declaring a snow emergency: Prior to 4:00 p.m. each day, a decision will be made in accordance with the existing Snow/Ice Policy and Ordinances as to whether notification of a snow emergency for purposes of imposing parking restrictions for upcoming snow/ice maintenance activities is necessary. 2. If weather conditions warrant a snow emergency declaration, notification will be sent, via email, to: a. KDUZ/KARP radio stations b. HCVN Cable Channel 7 & 10 television stations c. Hutchinson Leader website d. City of Hutchinson website/social media platforms e. Designated City staff In addition, Public Works staff will provide these additional notifications: f. Notification of personnel involved in snow removal g. Updating a message on a dedicated telephone message line h. Updating/initiating any other current or future notification systems that may be implemented During snow emergencies, parking is restricted on City streets and alleyways between the hours of 12:00 a.m. midnight and 7:00 a.m., except as otherwise posted. Once a snow emergency is declared, parking restrictions begin at 12:00 a.m. midnight and are in effect for the following 24-hour period. During this 24-hour period, parking is restricted between the hours of 12:00 a.m. midnight and 7:00 a.m. Parking is restricted regardless of whether streets have been plowed. Existing parking regulations, where posted, are enforced during snow emergencies. If necessary, a snow emergency may be declared on successive days, prior to the end of the previously announced 24-hour period. Each time a snow emergency is declared, the 24-hour period and related parking restrictions begins again. Issues identified by City operators engaged in snow removal shall be reported to the senior Public Works employee, who shall report to the Police Department. The intent is to use snow emergencies judiciously, taking into account weather conditions, precipitation type/accumulation, timing of the storm, and planned maintenance activities. Generally, a snow emergency will be declared after 4" of snow, and/or for periods of severe drifting, and/or for the necessity of treating roadways for severe slippery conditions. Appendix B Operation of Road Maintenance Equipment The goal of all road maintenance operations is effectiveness and safety. Minnesota statutes give considerable leeway to equipment operators engaged in road maintenance. State Statutes recognize the unique circumstances equipment operators encounter while performing road maintenance. When engaged in snow and ice control or flood control work, equipment is exempt from standard size and weight restrictions. Operators are never exempt from statutes regulating driving under the influence or operations around school busses and in school zones. Minnesota Statute §169.035 Subdivision 1. Working on highway. (a) The provisions of this chapter shall not apply to persons, motor vehicles, and other equipment while actually engaged in work upon the highway, except as provided in paragraphs (b) and (c). (b) This chapter shall apply to those persons and vehicles when traveling to or from such work, except that persons operating equipment owned, rented or hired by road authorities shall be exempt from the width, height and length provisions of sections 169.80 and 169.81 and shall be exempt from the weight limitations of this chapter while performing the following actions on behalf of the state or a local governmental unit: (1) while loading, readying, or moving the vehicles or equipment in preparation for combating anticipated slippery road conditions or removing snow or ice; (2) while actually engaged in snow or ice removal or combating slippery road conditions, including but not limited to pretreatment and anti -icing activities; or (3) while engaged in flood control operations. (c) Chapter 169A and section 169.444 apply to persons while actually engaged in work upon the highway. The City has established the following guidelines that affect operation of maintenance equipment for snow removal operations. The City does recognize that, while performing road maintenance, there will be times when it is not feasible to comply with standard traffic control regulations. In those cases, operators are expected to perform operations with caution and proceed only after consideration is given to the safety of the operation. Unless specifically stated below, all trucks hauling snow during snow removal operations shall comply with all State traffic regulations. a) All standard safety devices on the vehicles shall be functional prior to operating, and shall be used during operations. b) When actively being loaded with snow, contract snow haulers shall perform functions under the direction of the snow blower operator loading the truck. c) Snow haulers, when actively engaged in hauling snow whether full or empty, may stop at red traffic signals and proceed with caution if there is no oncoming traffic. When moving from one work site to another, such as from downtown to the Civic Arena, operators shall comply with all Minnesota Traffic Statutes. d) When actively engaged in removing snow while crossing Main Street, contract snow haulers may engage in blocking maneuvers that allow the snow blower and other trucks to cross Main Street safely. e) Any action determined to be necessary by the operator to avoid an accident or to mitigate damage or injury that may result. Contractors are covered by this Minnesota State statute and City of Hutchinson policy only when actively engaged in work for the City of Hutchinson. Appendix C City of Hutchinson Public Works Department Mailboxes General Installation of mailboxes on City -owned rights -of -way is permitted. The mailbox owner assumes all risk of damage, except when a mailbox is damaged through direct contact with a City -owned equipment. Coming in to contact with a mailbox is a common obstacle that operators face while performing their tasks. If mailboxes are damaged, the City may install a temporary replacement until weather conditions are conducive to repair. Mail delivery City operators make every effort to perform tasks as close to the curb line as possible to provide access to mailboxes. It is not always possible to provide the necessary clearance, considering the size and types of equipment used. Final cleaning adjacent to mailboxes is the responsibility of the property owner. Damage to mailboxes Mailboxes damaged by direct contact from City equipment will be considered for compensation at City expense. The City conducts a review of each mailbox incident to determine responsibility for repair. Damage to mailboxes from materials, such as snow and ice, etc. that is discharged onto the right-of-way will not be considered for compensation. Mailbox repair For mailboxes damaged by direct contact from City equipment, property owners may make repairs and provide an itemized statement of the costs of the repair. The City will reimburse the property owner for those expenses up to the maximum amount established by the City Council in the City's most recent Fee Schedule. If the property owner wants the City to repair the mailbox, property owners may select from one of three options. The City will not provide mailboxes other than these three options: 1) Standard pipe swing -away; 2) 4x4 treated wood post; 3) Plastic, post -mounted (see attached sheet). In any case, property owners are responsible for mounting newspaper boxes adjacent to, and not under, the mailbox. I I I I I I I I I I 42"-48" Typical 48" Recommended I I I I I I I I I I L I � I o I Y I � I m I Galvanized, Flanged 4" x 4" Treated Wood Plastic Slip -Over Post Channel Sign post & Pipe Post mailbox support mailbox support mailbox support :n Fasten newspaper box to filler board on the side of the mailbox MAIL BOX SUPPORT REPLACEMENT November CITY OF HUTCHINSON, MN 2019 Resolution No. Clean A RESOLUTION ADOPTING THE CITY'S Copy SNOW REMOVAL AND ICE CONTROL POLICY WHEREAS, Minnesota Statutes, Section 412.221 and the City Charter authorizes the City to maintain City streets; and WHEREAS, the City Council finds that it is in the best interest of the residents, businesses and industries for the City to assume basic responsibility for control of snow and ice on City streets; and WHEREAS, The City Council finds that the City would be best served to have a policy addressing snow removal and ice control; and WHEREAS, a Snow Removal and Ice Control Policy has been developed and recommended by City staff; and WHEREAS, the City Council finds that adoption of said policy is in the best interest of the City, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that said Snow Removal and Ice Control Policy is hereby approved and adopted. Dated this 26t" day of November, 2019 By: Gary Forcier, Mayor Attest: Matthew Jaunich, City Administrator MEMORANDUM Date: November 4, 2020 To: Honorable Mayor & City Council Matt Jaunich, City Administrator From: Miles R. Seppelt Economic Development Director RE: Redevelopment Project for 3rd Ave. NE site (former CENEX Fertilizer Plant) jZ! r 4 7 3 � -------------------- 1� d? {I1t 2 f ' 290 I am writing with additional information as you consider the proposed development of this site. On Wednesday, October 28t" the EDA Board of Directors had their monthly meeting and discussed the use of the 3rd Avenue NW (CENEX) as a site for high -end apartments. The EDA is highly supportive of this project for several reasons: 1) The project allows us to recover the $351,329 the EDA & City has invested in the site o The EDA is dramatically expanding its downtown programs so we can help Main Street recover from the street reconstruction & pandemic, so we could really use the money... (We've doubled the Sign & Awning Grant, doubled the maximum loan amount for the Commercial Rehab loans, and increased by 50% the amount of the Fagade Improvement Matching Grant) o In addition, the City recovers the $150,000 it has invested. o Those dollars could be put to a lot of good uses, rather than being "buried" at the Cenex site. 2) The site gets redeveloped o The original intent of the EDA was to get this site redeveloped. When the project was initiated in 2008 this was a blighted, contaminated industrial site o Before Cenex had a fertilizer plant there, the site was occupied by a 50' tall fertilizer mixing plant stood there (that's five stories), plus the Dostel-Olson oil refinery. o An attractive, modern apartment building would look pretty good in comparison to what it was. o As it stands, the site has inadvertently become an expensive 3-acre park, which was never the intent. The city already has another 375 acres of parkland. This site is not needed as a park. 3) The project will strengthen downtown o Getting more people living in & around the downtown helps every business there o It also boosts our efforts to get a grocery store into the SHOPKO building, or otherwise redevelop that space o It helps us create an "arts & entertainment" district downtown and makes for a more walkable, "greener" community. 4) The project will result in additional much needed housing in Hutchinson o Apartment vacancy rates in Hutchinson are virtually non-existent o The number of houses for sale in the community is also extremely low. o This lack of housing hampers the EDA's efforts at business recruitment, because there is no place for workers to live. o Finally, the city is launching a marketing & branding effort to get more families to move to Hutchinson, but there is nowhere for them to live... Other Considerations: The project would result in at least a $10,000,000 investment into our community, and, once the Housing TIF District expired, add to the tax base of the community. Of the flip side, if it's the decision to not pursue this opportunity the City probably have to think about how much of a loss it's willing to take on the site, as it's highly unlikely we'll get $351,329 with a lesser type of development. ■ Also, a "Housing TIF District" is about the only tool we have to facilitate development of this site. The site won't qualify for any other type of TIF District, so if it's not housing we don't have an incentive. The site may take a long time to develop. It must be noted it is the market that drives development. Right now the market for housing is very strong, and the market for other suggested uses of the site, such as a restaurant / sports bar / commercial space, etc. is weak and will be for the foreseeable future. It is a misconception to think we can "just go out and get" (fill -in -the -blank) development. It doesn't work that way. Rather we have to maximize readiness and be ready to pounce when the market presents us with an opportunity. Challenges ■ The size, shape and location of the lot present a number of challenges that any developer of the site will have to overcome: o It's in the 100-year floodplain, so the site will have to be elevated approximately one foot, at least where the building is. o The site is in a "shore -land district," which limits how much of the lot can be covered with impervious surfaces such as building & parking lot. The limitation is 25% of the area of the lot, although a variance can be granted. o We have opposing forces at work on the site: ■ Storm water ponding requirements plus lot coverage limitations (in terms of impervious surface area) pushes the developer towards a taller building with a smaller footprint. ■ Limitations on building height, on the other hand, pushes the developer towards a larger building footprint. o A storm -water retention pond will be required on the site. From the developer's perspective, more density is needed to make the project work from the numbers side of things: o As noted, this is projected to be at least a $10 million project o To cover the bank debt that goes with something like this, plus to offset the cost of the lot, and provide a satisfactory rate of return (which is why developers do these things) they need to pull in a certain amount of rent every month. o That requires a certain minimum number of units. o The proposed number of units could be from 50 to 70 (we haven't seen a plan from the developer yet). o It may be the case that the number of units required simply won't fit on the site. ■ As noted previously, a Housing TIF District will be needed to make the project economically feasible for the developer. These are typically 25-year districts, but then the property would be on the tax rolls for probably 50 years or more after that once the district expires. Additional Information ■ The Developer is planning to submit a conceptual site plan along with a rendering of the proposed building, to provide the Council with at least some idea of how this might look. As soon as that information is available, staff will forward it to the Council. Requested Action Approval of the Purchase Agreement Authen8sign ID: F3E934DE-04FA-42A5•ACA1.887F345F7DA3 VACANT LAND PURCHASE AGREEMENT This Vacant Land Purchase Agreement ("Agreement") is made by and between the City of Hutchinson, a Minnesota municipal corporation ("Seller") and William Ask, an individual, or assigns ("Buyer") as of this day of , 2020 ("Effective Date"). In consideration of this Agreement, Seller and Buyer agree as follows: 1. Sale of Property. Seller agrees to sell to Buyer, and Buyer agrees to buy from Seller, vacant real property located in the City of Hutchinson, County of McLeod, Minnesota, described as follows: Lot 1, Block 1, Les Kouba Riverview Addition together with all easements and rights benefitting or appurtenant to the land (collectively, "Property"). The purpose of this transaction is to allow Buyer to construct an apartment complex on the Property. 2. Purchase Price and Manner of Payment. The total purchase price ("Purchase Price") to be paid by Buyer to Seller for the Property shall be Three Hundred Fifty One Thousand Three hundred Twenty Nine Dollars ($351,329), and shall be payable by Seller financing with the following terms: which the Buyer agrees to pay in cash or by certified check or bank draft on the date of the closing and upon delivery of the deed as hereinafter provided. Buyer shall pay Five Thousand Dollars ($5,000) earnest money to Seller ("Earnest Money"), which will be held at Title Company (defined below). Seller acknowledges and agrees that at Closing (defined below), Buyer is entitled to a return of any Earnest Money remaining after payment of the Purchase Price and any Buyer closing costs. 3. Closing. The closing on the purchase and sale contemplated by this Agreement (the "Closing") shall occur within 15 days after the end of the Due Diligence Period (as hereinafter defined), or such other time as mutually agreed to by the parties (the "Closing Date"), at a title company reasonably selected by the parties ("Title Company"). Seller agrees to deliver possession of the Property immediately after Closing. 4. Sale by Ordinance. Buyer acknowledges that sale of city owned real property by the City of Hutchinson is done by ordinance, passage of which is at the sole discretion of the Hutchinson City Council. Authen8sign ID: F3E934DE-04FA42A5-ACAi-887F345F7DA3 S. "As Is" Sale. Seller and Buyer agree that upon Closing, the Property shall be sold and that Buyer shall accept possession of the Property on the Closing Date "as is", where is, with all faults, except as specifically warranted and represented by Seller in this Agreement. 6. Good Faith. The parties agree to cooperate and act in good faith in completing this transaction as soon as reasonably possible. 7. Contingencies. The obligations of the Buyer and Seller under this Agreement are contingent upon the following: a. Representations and Warranties. The representations and warranties of Seller contained in this Agreement must be true now to the best of Seller's knowledge and on the Closing Date, as if made on the Closing Date. b. Performance of Seller's Obligations. Seller shall have performed all of the obligations required to be performed by Seller under this Agreement, as and when required by this Agreement. c. Title Evidence. The condition of the Title Evidence (defined below) shall be found acceptable to Buyer. d. Due Diligence and Disclosures. The period of time commencing on the Effective Date and ending on the date that is 180 days after the Effective Date, or such earlier date as Buyer elects, at Buyer's sole option and discretion, is referred to herein as the "Due Diligence Period". Buyer shall have the right to conduct a due diligence inquiry as to the condition of the Property and Buyer's intended use of the Property during the Due Diligence Period. Such investigation shall be at Buyer's expense, although Seller shall provide reasonable cooperation, including, but not limited to, (1) permitting Buyer or its agents to physically enter and inspect the Property, including conducting environmental testing on the property, and (ii) providing Buyer with copies of any and all surveys, appraisals, engineering reports and any and all other documents in Seller's possession, if any, related to the condition and location of the Property. Buyer shall repair and restore any damage to the Property caused by or occurring during Buyer's inspection, and return the Property to substantially the same condition as existed prior to such entry. If Buyer is dissatisfied with the results of the due diligence investigations(s), Buyer may terminate this Agreement by giving written notice to Seller on or before the Due Diligence Period. Buyer may close the Due Diligence Period early, at Buyer's sole option and discretion, by providing Seller with written notice that Buyer has completed due diligence and is electing to close on the purchase and sale contemplated by this Agreement. e. Development Agreement. Buyer and Seller shall enter into a Development Agreement containing the following requirements: Authentisign ID: F3Eg34DE-04FA-42A&ACA1-887F345F7DA3 i. Site needs to be developed with a minimum 50-unit apartment complex. ii. Construction of the Apartment complex must be underway within 24 months of the signing of the Development Agreement. iii. Project needs to be consistent with applicable zoning. iv. Project must adhere to the city's site and project approval processes. v. Buyer is responsible for all due diligence regarding the site. f. Subject to City Council approval, the City will establish a Housing Tax Increment Financing District on the property to make the project economically feasible for the developer. 8. Termination. Buyer shall have until the end the Due Diligence Period to cancel this Agreement for any failed contingency or any other reason, in Buyer's sole option and discretion. 9. Documents to be Delivered to Buyer at Closing. On the Closing Date, Seller shall execute and deliver to Buyer the following documents: a. Quit Claim Deed. A Quit Claim Deed conveying marketable title to the Property, subject to the following exceptions: (i) zoning laws, ordinances and regulations; and (ii) agreements, easements, conditions, reservations, covenants and restrictions of record, reasonably acceptable to Buyer. b. Other Documents. Any other document(s) reasonably determined by Buyer or Title Company, to be necessary to transfer the Property, free and clear of all encumbrances except as otherwise provided herein. 10. Items to be Delivered to Seller at Closing. On the Closing Date, Buyer shall execute and/or deliver to Seller the following: a. Purchase Price. The Purchase Price by cash, cashier's check or wire transfer. b. Other Documents. Any other document(s) reasonably determined by Seller to be necessary to carry out the terms of this Agreement and close the transaction. 11. Title and Survey. Developer shall be responsible for performing any and all title and survey examination or due diligence that Developer deems prudent, at Developer's sole cost and expense. Developer acknowledges and agrees that the City is not providing any representations or warranties as to the condition of title and expressly waives any claims Developer may have against the City in connection with any title defects. The Survey and the Title Commitment are sometimes referred to in this Purchase Agreement collectively as the "Title Evidence." Authentisign ID: F3E934DE-04FA-42A5-ACA1-887F345F7DA3 Buyer will have until the end of the Due Diligence Period to provide Seller with written objections ("Objections") to the Property based upon the Title Evidence. Seller will have 60 days from receipt of Buyer's written Objections to cure the Objections to the reasonable satisfaction of Buyer. Seller will have 10 business days after it receives the Objections to notify Buyer whether Seller intends to cure the Objections. If Seller notifies Buyer that Seller intends to cure the Objections, then Closing will be delayed for up to 60 days, pending cure of the Objections. Cure of the Objections by Seller shall be reasonable, diligent, and prompt. Pending cure of the Objections, all payments required herein and the Closing will be postponed. If the only Objections are for liens or encumbrances for liquidated amounts that can be released, then there will be no delay in the Closing. If Seller does not notify Buyer that Seller intends to cure the Objections or if Seller notifies Buyer that Seller intends to cure but the Objections are not cured within the 60 day period provided for above, then, at Buyer's option: (i) this Purchase Agreement shall be null and void and neither party shall be liable to the other, and all Earnest Money paid by the Buyer will be refunded to Buyer or (ii) Buyer may elect to proceed, subject to uncured Objections, in which event, Closing shall proceed. 12. Prorations and Costs. Seller and Buyer agree to the following prorations and allocation of costs regarding this Agreement: Title Insurance and Closing Fee. Buyer will pay any reasonable and customary closing fee or charge imposed by the Title Company. b. Deed Tax. Any and all deed tax shall be paid by Buyer. c. Property Taxes and Special Assessments. On or before the Closing Date, all real estate taxes and special assessments shall be paid as follows: Seller shall pay all real estate taxes payable in all years prior to the year of closing. Seller shall pay all special assessments including, but not limited to, sewer and water assessments payable in all years prior to the year of Closing and the year of Closing. iii. General real estate taxes and special assessments payable in the year of Closing shall be prorated between Seller and Buyer as of the Closing Date. iv. Buyer shall pay all general real estate taxes and installments of special assessments payable in all years following the year of Closing. Authentlsign ID: F3E934DE-04FA-42A5-ACAi-887F345F7DA3 v. Attorneys' Fees. Each party shall pay its own attorneys' fees and expenses, even when arising from any default, collection action or other dispute hereunder. vi. The fees for any real estate representatives retained shall be paid by the party retaining such representative. 13. Representations and Warranties by Seller. To the best of Seller's knowledge, Seller represents and warrants to Buyer as follows: a. Seller's Documents. The documents delivered by Seller to Buyer at Closing will be valid and binding obligations of Seller, and will be enforceable in accordance with their terms. b. As -Is. Except as expressly set forth in Section 12 (h) below, (i) the City makes no representations or warranties regarding the Property, (ii) the City hereby disclaims, and Buyer hereby waives, any and all representations or warranties of any kind, express or implied, concerning the Property or any portion thereof, as to its condition, value, compliance with laws, status of permits or approvals, existence or absence of hazardous materials on site, occupancy rate or any other matter of similar or dissimilar nature relating in any way to the Property, including the warranties of fitness for a particular purpose, tenantability, habitability and use and (iii) Buyer takes the Property "AS IS", "WHERE IS" and "WITH ALL FAULTS". The Buyer is responsible for all remediation costs associated with the Property. c. Authority and Capacity. Seller has full authority to enter into this Agreement and complete capacity to understand the terms hereof. d. Risk of Loss. To the extent the Property suffers any damage prior to the Closing Date, Buyer shall have the option of canceling this Agreement. FIRPTA. Seller is not a "foreign person," "foreign partnership," "foreign trust," or "foreign corporation" under Internal Revenue Code Section 1445, and the rules and regulations promulgated thereunder. Methamphetamine Disclosure. Seller discloses and certifies that, to the best of Seller's knowledge, methamphetamine production has not occurred on the Property. g. Wells and Septic Systems. Seller certifies that Seller does not know of any wells within the Property, excepting closed environmental monitoring wells. Seller certifies that Seller is not aware of any septic system or other private sewer system on the Property. Authentisign ID: F3E934DE-84FA-42A5•ACAi-887F345F7DA3 h. Environmental Condition. Seller acknowledges there may be hazardous substances on the Property; the Property is not subject to any liens or claims by government or regulatory agencies or third parties arising from the release or threatened release of Hazardous Substances in, on or about the Property; Buyer acknowledges the Property may have been used in connection with the generation, disposal, storage, treatment and transportation of Hazardous Substances; Buyer acknowledges there may have been releases, spills or other discharges of Hazardous Substances on the Property. For purposes of this Agreement, the term "Hazardous Substances" includes but is not limited to substances defined as "hazardous substances," "Toxic substances" or "hazardous wastes" in the Comprehensive Environmental Response Compensation Liability Act of 1980, as amended, 42 U.S.C. §§9601, et seq., and substances defined as "hazardous wastes," "hazardous substances," "pollutants or contaminants" as defined in the Minnesota Environmental Response and Liability Act, Minnesota Statutes Section 115B.02, et seq. The Term "Hazardous Substances" also includes asbestos, polychlorinated biphenyls, petroleum (including crude oil or any fraction thereof), petroleum product or heating oil. i. FEMA 100-Year Flood Plain. Seller acknowledges the property is located within the FEMA 100-year floodplain. j. Airport Zoning Disclosure. If airport zoning regulations affect the Property, a copy of those airport zoning regulations as adopted can be viewed or obtained at the office of the county recorder where the Property is located. k. Rights of Others to Purchase Property. Seller has not entered into any other contracts for the sale of the Property, nor are there any rights of first refusal or options to purchase the Property or any other rights of others that might prevent the consummation of this Agreement on the terms herein. I. Proceedings. There is no action, litigation, investigation, condemnation, or proceeding of any kind pending or threatened against Seller or any portion of the Property. 14. Representations and Warranties by Buyer. Buyer hereby represents and warrants to Seller (as of the date of this Agreement and as of the Closing Date): a. Authority and Capacity. Buyer has full power, authority and capacity to enter into and perform this Agreement in accordance with its terms. b. Environmental Condition. Buyer acknowledges receipt of Phase 1 and Phase II environmental investigations, detailing the environmental condition of the property. Buyer further acknowledges receipt of the Response Action Plan for the property. Authentisign ID: F3E934DE-04FA-42A5-ACA1.887F345F7DA3 15. Final Property Inspection. Seller covenants that between the date of the execution of this Agreement and the Closing Date, Seller will continue to maintain the Property in a fashion that is lawful and consistent with Seller's past practices. Seller will not change or permit the change of the Property in any material way. In addition, Buyer shall be entitled to a final inspection of the Property prior to Closing. 16. Damage. If, prior to the Closing Date, all or any part of the Property is materially damaged casualty, the elements, or any other cause, Seller shall immediately give notice to Buyer of such fact. If the property is damaged by casualty, the elements or any other cause, then this Agreement shall be null and void at Buyer's option provided, however, that if Buyer desires to proceed with its purchase of the Property, Seller shall assign any available insurance proceeds to Buyer. 17. Assignment. Prior to the issuance of a Certificate of Occupancy for the Buyer, Buyer shall not make, or suffer to be made, any total or partial sale, assignment, conveyance, lease, or other transfer, with respect to this Agreement, the Development or the Property, or any part thereof or any interest therein, or enter into any contract or agreement to do any of the same, without the prior written approval of the City, which may be withheld in the City's sole discretion. No transfer of, or change with respect to, ownership in the Development or the Property or any part thereof, or any interest therein, however consummated or occurring and whether voluntary or involuntary, shall operate, legally or practically, to deprive or limit the City of or with respect to any rights or remedies or controls provided in or resulting from this Agreement with respect to the Property and the completion of the Development that the City would have had, had there been no such transfer or change. No sale, assignment, conveyance, lease, or other transfer or approval by the City of the same shall be deemed to relieve Buyer, or any other party bound in any way by this Agreement or otherwise with respect to the completion of the Development, from any of its obligations with respect thereto. Notwithstanding the foregoing, Buyer shall be permitted to assign and/or convey its interest in the Agreement to a business entity in which Buyer holds an interest. 18. Notices. Any notice required or permitted to be given by any party upon the other is deemed delivered in accordance with this Agreement (a) four (4) business days after it is deposited in the United States mail; (b) 24 hours after it is deposited with a nationally - recognized over -night courier; (c) when it is personally delivered; or (d) when it is sent by electronic transmission, and addressed as follows: If to Seller City of Hutchinson ATTN: Miles R. Seppelt Economic Development Director 111 Hassan Street SE Hutchinson, MN 55350 Authentisign ID: F3E934DE-04FA-42A5-ACAi-887F345F7DA3 Email: mseppelt@ci.hutchinson.mn.us If to Buyer William Ask 13911 Ridgedale Dr. Suite 485 Minnetonka, MN 55305 Email: bill@hegenes.com Notices shall be deemed effective on the date they are deemed to be delivered. Any party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 19. Survival. Those provisions set forth in this Agreement relating to representations, warranties, indemnification, proration and payment of expenses, and the availability of attorney's fees upon default of the surviving provisions, shall survive the termination of this Agreement. 20. Remedies. If Buyer defaults under this Agreement, Seller shall have the right to terminate this Agreement by giving five (5) business days written notice to Buyer. If Buyer fails to cure such default within 5 business days of the date of such notice, this Agreement shall terminate and Seller may retain the Earnest Money and/or exercise any and all rights and remedies available at law or in equity, including, but not limited to, the right to recover money damages and seek specific performance. If Seller defaults under this Agreement, Buyer shall give written notice to Seller. If Seller fails to cure such default within five (5) business days, Buyer shall have the right to terminate this Agreement without further notice and the right to seek recovery of money damages or to seek specific performance of this Agreement. 21. Binding Effect. This Agreement binds and benefits the parties and their successors and assigns. 22. Choice of law. This Agreement shall be subject to and governed by the laws of the State of Minnesota and all questions concerning the meaning or intention of the terms of this Agreement or concerning the validity thereof, and questions relating to the performance hereunder shall be adjudged and resolved in accordance with the laws of the State of Minnesota. 23. Representation by Attorney. Seller and Buyer acknowledge that each has been represented by an attorney of its own choice with respect to entry into this Agreement or has had an opportunity to be represented by an attorney. Seller acknowledges and agrees that is representing Buyer in Authentlslgn ID: F3E934DE-04FA-42A5.ACA1-887F345F7DA3 regards to this Agreement, and has not provided any legal advice to Seller. Each party is responsible for its own attorney fees. 24. Time of Essence. Time is of the essence in all terms herein. 25. Scriveners Errors. Seller acknowledges and agrees that Buyer may correct any typographical or scrivener's errors in this Agreement without the consent of Seller in order to effectuate the terms of this Agreement. In the event Buyer makes any such revisions, Buyer will provide a copy of the revised document(s) to Seller. 26. Entire Agreement; Modification; Counterparts and Electronic Signatures. This written Agreement constitutes the complete agreement between the parties and supersedes any prior oral or written agreements between the parties regarding the Property. There are no verbal agreements that change this Agreement and no waiver or amendment of any of its terms shall be effective unless in writing executed by the parties. This Agreement or any amendments may be executed in counterparts, which, taken together, shall constitute one original. The parties agree that this Agreement may be transmitted between themselves by facsimile, email or other electronic means. The parties intend that scanned, faxed, emailed or other electronically produced and/or transmitted signatures constitute original signatures and that a faxed, emailed or other electronically produced and/or transmitted agreement or counterparts containing the signatures of all the parties is binding upon the parties. 27. Buyer and Seller agree to accommodate each other in the event of a 1031 exchange. Seller and Buyer have executed this Agreement as of the date set forth above. SELLER City of Hutchinson By: Gary D. Forcier Its: Mayor and By: Matt Jaunich Its: City Administrator Authentisign ID: F3E934DE-04FA42ASACAI-887F345F7DA3 BUYER William Ask By: rf� Mama6p. 09h 812020 \;Miam Hsk, or assigns Its: Partner To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 10/01/20 Re: Liquor Hutch Sales January —Sept 2020 2019 2020 Change Year to Date Sales: $4,655,760 $5,636,228 21.1 % Increase Liquor $1,555,701 $1,888,987 21.4%increase Beer $2,332,074 $2,830,198 21.4%increase Wine $ 655,840 $ 771,634 17.7%increase Year to Date Gross Profit Dollars: $1,180,770 $1,382,236 17.1% increase Year to Date Customer Count: 182,794 189,347 3.6% increase Average Sale per Customer: $25.47 $29.78 $4.31 increase Gross Profit Percentage: 25.40% 24.5% 0.9% decrease To Note: Beer Sales (always a lower gross profit category) account for the highest dollar increase in sales .... thus creating a slightly lower overall gross profit. Most importantly, gross profit dollars have increased by 17.1% and Net Profits (through August) are up by $159,872. Store Activity Highlights: • Online Ordering system "soft" start in mid -July to allow for staff training — Marketing begun after Labor Day. Sales to date through Online Orders = $5,385 Further marketing planned for the Holiday Season. • 25% Off Wine Sale — No In Store Tastings due to COVID. 2020 sales increase = $2,773 (6% increase) • Credit card processing fee review done resulting in savings of approximately $1,400 per year • Two "Virtual" Tasting Events done for customers and employee training with Crown Royal and Chateau Ste Michelle Estates. Additional virtual trainings planned for the last quarter of 2020. Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me with any questions or requests for additional data. EDA Board Meeting Hutchinson Event Center 11:30 AM Wednesday, September 23rd, 2020 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Daron Vanderheiden Chad Czmowski Mary Christensen Jeremy Carter Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Newcomb, EDA Program Manager I. Call to Order Meeting called to order at 11:32 AM. II. Review Agenda III. Review Minutes a. b. C. August 191h Finance Team meeting M/S/P: Stearns, Czmowski to approve the minutes as written. Passed unanimously. August 26th EDA Board Meeting M/S/P: Christensen, Vanderheiden to approve the minutes as written. Passed unanimously Economic Development Authority Financial Summaryas of August 2020 Operations Cash Available $118,036 Reserved $56,736 Unreserved $60,470 Economic Development Loan Fund Cash Available $74,087 Ashwill Industries Balance $5,526 Zephyr Wind Services $92,692 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Advances to other funds (Enterprise Center) $283,146 Downtown Revolving Loan Fund Cash Available $580,704 Loans Receivable $333,336 Capital Assets 201 329 Total Assets $1,115,370 MIF Loan Fund Cash Available $3,632 MOXY Loan Receivable $14,764 Enterprise Center Fund Cash Available $24,194 SHOPKO TIF District (TIF 4-5) Cash Available $184,298 Interfund Loans Receivable $480,906 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $322,661 IV. Review of EDA Financial Statements Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table) M/S/P: Stearns, Czmowski to approve the financial report as presented. Passed unanimously. V. Director's Report A. Marketing Plan: FB = 507, T = 98, Facebook updates = 0, Twitter updates = 0, Website updates = many. B. Business recruitment / expansions — Staff provided an update on recent prospects and ongoing conversations. C. County EDA — movement on an EDA at the County level, County is bringing in Janet Ady to help develop and economic development strategic plan and actions steps. D. Enterprise Center Rents & Downtown Loans back in payment status — tenants will start paying rent in October; all downtown loans will be put back into repayment as of October 15t E. Updated Retail Trade Analysis — University of Minnesota Extension puts together, will send out once its finalized. F. FT proposal to consider adjustment to Downtown Program grant & loan amounts — discussion on increasing our grant and loan amounts to help Downtown area with the pandemic and main street road construction. Staff will bring back proposals next month for consideration. G. Civil Air Patrol Project — moving forward, site plan to come this fall, spring 2021 build out VI. CARES Act Forgivable Loan Program A. Staff Report — 71 applicants, $611,821 allocated. Average of $12,000 per applicant, application will remain open until funds are exhausted. Some applications had irregularities with paperwork (i.e. 2019 taxes were not done so used 2018, no 941 form but submitted other documentation showing payroll, etc.) A couple applications require more information, emails have been sent. 11 applicants were not eligible. B. Consider Waiving Irregularities M/S/P: Czmowski, Stearns to waive all irregularities in eligible CARES Act applications. Passed unanimously. C. Consider authorizing loans M/S/P: Block, Vanderheiden to authorize eligible CARES Act loans at the amount determined. Passed unanimously. VII. Consider Purchase Agreement for 31 Ave NW (CENEX) lot (Price = $351,329 / Housing TIF District / 50-unit apartment project) ■ $150,000 would go back to the City's Community Improvement Fund, $201,329 to Downtown RLF. ■ Purchase Agreement provides developer with security during the due diligence period. ■ City maintains control due to need for City Council approval of Development agreement, site and project approval, Housing TIF district, and sale of the lot by City Ordinance. ■ Estimated $9.1 million project, 50-units (10 of which would need to go to those making 50% or less of "area median income" per Housing TIF District requirements.) M/S/P: Stearns, Block to recommend to the City Council that they move forward with the purchase agreement for the 3rd Ave NW lot for $351,329. Passed unanimously Vill. Consider Proposal for development of Franklin Street lot ■ Walked through RFP response, there are two options for the project depending on FEMA grant decision, could see a 2021 build out. Will bring back next month for a decision. IX. Consider Acquisition of Franklin House $120,000 Sellers have reconsidered price / proposed funding source would be downtown loan fund ■ McLeod County Treatment Program wanted EMV or more for the property ($180k-200k) ■ Realtor market study indicated a price of $130K was more realistic — now being offered to EDA for $120K. ■ Lot is 0.332 acres, could potentially be used for row houses, or a small commercial project. ■ Property is located within the downtown redevelopment plan, EDA has wanted to acquire for some time. M/S/P: Block, Czmowski to offer $105,000 with approval for staff to negotiate up to a maximum of $120,000 for the acquisition of the Franklin House. Passed unanimously X. 1140 5th Ave SE Lot Development $5,550 Consider engineering design work to make lot more "shovel ready" (final design) ■ Next steps are to get the final design, obtain quotes for site work, and look for additional funding if needed through DEED's Infrastructure Grant Program. Use the Shopko TIF to fund project. M/S/P: Vanderheiden, Block to approve completing final pond design work for $5,550. Passed unanimously XI. Tour of new EDA Website — next month. XII. Grant & Loan Program Applications - None XIII. Other Business — None. XIV. Set Next Meeting — 11:30 AM Wednesday, October 281h, 2020 XV. Adjourn - With no further business to attend to, the meeting adjourned at 12:52pm. Respectfully Submitted, Madison Newcomb EDA Program Manager