cp10-27-20HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, OCTOBER 27, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — River of Hope
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15226 — Resolution Accepting $600.00 Donation from Walter & Lynne Clay for
the Paved Trail Project Connecting the Luce Line Trail to the Law Enforcement Memorial Park
(b) Resolution No. 15229 — Resolution Accepting a Donation of the "Seat of Sound" Sculpture
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 13, 2020
CONSENT AGENDA
(The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 15224 - Resolution to Activate Deferred
Assessments
(b) Consideration for Approval of Resolution No. 15225 — Resolution for Certification of Special
Assessments from the City of Hutchinson to McLeod County Auditor
(c) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters
from November 1 — December 22, 2020, at Main Street Sports Bar
(d) Consideration for Approval of Resolution No. 15227 — Resolution Adopting Findings of Fact
and Reasons for Approval of a Preliminary and Final Plat for Hahn's Addition to Maryview
CITY COUNCIL AGENDA October 27, 2020
(e) Consideration for Approval of Resolution No. 15228 — Resolution Adopting Findings of Fact
and Reasons for Denial of Variance Application to Reduce the Side Yard Setback from Eight
Feet to Six Feet on the Property Located at 1891 West Shore Drive SW
(f) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
APPROVE/DENY ENTERING INTO PURCHASE AGREEMENT FOR 3RD AVENUE NW SITE
(FORMER CENEX FERTILIZER PLANT)
NEW BUSINESS
9. APPROVE/DENY AMENDED BYLAWS FOR HUTCHINSON FIRE DEPARTMENT RELIEF
ASSOCIATION
10. APPROVE/DENY SETTING BUDGET WORKSHOP FOR NOVEMBER 24, 2020, AT 4:00 P.M.
GOVERNANCE
(T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) City of Hutchinson Financial Report and Investment Report for September 2020
b) Hutchinson Housing & Redevelopment Authority Board Minutes from September 15, 2020
(c) Planning, Zoning, Building Department Quarterly Reports for 2020
MISCELLANEOUS
12. STAFF UPDATES
13. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
CITY OF HUTCHINSON
RESOLUTION NO. 15226
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount
Donation Date
Walter & Lynne Clay $600.00 10/9/2020
WHEREAS, such donation has been contributed to the Hutchinson Police department towards
the paved trail project connecting the Luce Line Trail to the Law Enforcement Memorial Park.
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donations described above are hereby accepted by the City of Hutchinson.
Adopted by the City Council this 27th day of October 2020.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL ci=y�f AFON
Request for Board Action 7AL =-M
Agenda Item: Accepting a Donation of the "Seat of Sound" Sculpture
Department: Administration
LICENSE SECTION
Meeting Date: 10/27/2020
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Recognition of Gifts/Donations
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City of Hutchinson has recently received an offer to donate the "Seat of Sound" Sculpture from artist Kelsey
Wishik.
Attached is a copy of the letter received by the City.
It is the recommendation of the Public Arts Commission that the City accept this donation. The Public Arts
Commission will be working with the Parks Department to determine the exact location of where the piece of art will
be located.
BOARD ACTION REQUESTED:
Approve/Deny Resolution 15299- Accepting a Donation of a Sculpture
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. 15229
RESOLUTION ACCEPTING DONATION OF PERSONAL PROPERTY
WHEREAS, The City of Hutchinson is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its
citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational
services pursuant to Minnesota Statutes Section 471.17; and,
WHEREAS, the following individual has offered to contribute real property set forth
below to the City of Hutchinson:
Name of Donor Item
Kelsey Wishik "The Seat of Sound" Sculpture
WHEREAS, the donation of the statute shall be placed at a public location with a
specific set yet to be determined by the Parks Department and the Public Arts Commission; and
WHEREAS, The City Council hereby finds that it is appropriate to accept the donation
offered with the conditions noted above; and
WHEREAS, the City Council would like to especially thank Kelsey Wishik for this gift.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, NHNNESOTA:
THAT, the donation described above is hereby accepted by the City of Hutchinson with
the conditions as laid out in the resolution.
Adopted by the City Council this 27 h day of October 2020.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
I
HUTCHINSON
I PUBLIC ARTS
Dear City Council Members,
October 21, 2020
I wanted to give some background information about the donation of the "Seat of Sound" sculpture.
Kelsey Wishik is from Mississippi and displayed "Seat of Sound" as part of the 2018-2019 Sculpture
Stroll. During that season Kelsey was honored to be selected to display some of her work as part of the
"Heavy In Metal —Women to Watch 2018" exposition at the National Museum of Women in the Arts
(NMWA).
In the spring of 2019 Kelsey was offered a fellowship to study art in South America. As a result she was
unable to pick up her piece at the end of the Sculpture Stroll season, but the parks department was
willing to store the piece until she was able to come up. However, after coming back to the states Kelsey
entered graduate school to continue her art studies and due to a variety of reasons has been unable to
retrieve "Seat of Sound". In light of that Kelsey has generously offered to gift the piece to the city
because she feels strongly that art should be enjoyed in public spaces.
"Seat of Sound" is welded steel and is 63"H X 48"W X 24-1/2"D. "This piece was originally created for an
invitational themed Art Exhibition, "Sound". It was one of the first sculptures in a continuing series of
pieces embodying forces of Energy at work in the Universe. Sound, or vibration, is what all existence is
comprised of at the fundamental level. "Seat of Sound" is meant to invite awe into this understanding
by serving as a "Zoomed in" abstract musical note, or simple, "energy source".
The Public Arts Commission recommends that the city accept "Seat of Sound" as a gift. The parks
department has ideas for its permanent display along the Luce Line Trail and feels it will be a nice
addition to the Sculpture Stroll.
Sincerely,
Steve Cook
Public Arts Commission Chair & City Council Rep
To The City of Hutchinson
This is a formal letter serving to offer my steel sculpture "The Seat of Sound" as a gift to the City of
Hutchinson. Though the difficulty of these times has created complications in my ability to travel to
retrieve this work, but I am equally satisfied in offering it as a gift to a city that showed me great
hospitality. The locals were especially kind during my visit, and I enjoyed my time on the Crow River. It
is my hope that this gift will be received, and that this work can remain to serve as some sort of beacon of
positivity. I do hope to make a return to your land in the near future, but until then, I wish you all and the
city of Hutchinson well.
Sincerely and with gratitude,
Kelsey Wishik
10/21/2020 8d340f 44cfe8fbOb50426e9d53dfl7f9502406-mv2_d_2402_3881_s 4 2.webp (415x670)
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HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, OCTOBER 13, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that item 12.5 will be added to the agenda to approve
closing a city -owned parking lot for a coat distribution on October 27, 2020. In addition, Item 8 will
be for discussion only and no action will be required.
Motion by Cook, second by Christensen, to approve agenda with the additional items noted. Roll
call vote was taken: Cook —aye; Czmowski —aye; Sebesta— aye; Christensen —aye; Forcier — aye.
Motion carried unanimously.
2. INVOCATION — CrossPoint Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) PRESENTATION OF AWARDS OF EXCELLENCE — HUTCHINSON PARKS,
RECREATION, COMMUNITY EDUCATION DEPARTMENT
Tammy Lehn, George Lehn, Catherine Libor and Greg Huse of the Hutchinson Elks presented
before the Council. The Elks group acknowledged the Award of Excellence the Parks
Department received for the Elks inclusive playground project.
In addition, it was noted that the PRCE Department had received an Award of Excellence from
the Minnesota Recreation and Parks Association for the Master Plan.
PUBLIC COMMENTS
(T is is an opportunity or members qf the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 22, 2020
(b) Workshop Meeting of September 22, 2020
Motion by Czmowski, second by Sebesta, to approve minutes as presented. Roll call vote was
taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion
carried unanimously.
CONSENT AGENDA
CITY COUNCIL MINUTES October 13, 2020
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 15208 — Resolution to Sell at Auction Unclaimed
Property (Bicycles)
(b) Consideration for Approval of Resolution No. 15209 — Resolution to Sell at Auction Unclaimed
Property (Miscellaneous Items Accumulated at Police Department)
(c) Consideration for Approval of Resolution No. 15210 — Resolution to Appropriate Unclaimed
Property for Police Department Use
(d) Consideration for Approval of Change Order No. 1 — Letting No. 3, Project No. 20-03 (South
Central Drainage Area Improvements Phase 2)
(e) Consideration for Approval of Mosquito Control Contract with Clarke Environmental Mosquito
Management, Inc.
(f) Consideration for Approval of Items for 2021 Pavement Management Program — Letting No. 1,
Proj ect No. 21-01
1. Resolution No. 15221 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15222 - Resolution Receiving Report and Calling Hearing on
Improvement
(g) Consideration for Approval of Board Appointments/Reappointments
1. Dan Janssen to Planning Commission to March 2025
2. Reappointment of Tom Wirt to Planning Commission to March 2025
3. Kimberly Merwin to HRA Board to August 2025
(h) Claims, Appropriations and Contract Payments
Items 7(e) and 7(f) were pulled for separate discussion.
Motion by Czmowski, second by Christensen, to approve Consent Agenda with the exception
of the items noted above. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye;
Christensen — aye; Forcier — aye. Motion carried unanimously.
Item 7(e) had further discussion. Council Member Cook noted that the board action form
indicated that the contract was for $60,000, however within the contract it appears that the actual
contract price is a bit less than that. John Olson, Public Works Manager, noted that the
additional funds are to account for any extra applications that may take place throughout the year
or other costs that may come up associated with the project.
Motion by Cook, second by Christensen, to approve Item 7(e). Roll call vote was taken: Cook —
aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
Item 7(f) had further discussion. Council Member Cook asked if there has been any further
discussion about ash tree removals as part of this project. Kent Exner, City Engineer, noted that
the city arborist has been provided the engineering department's plans and will be consulting
with him on proper removals. Mr. Exner noted that staff will ask for residents input on trees in
the neighborhood. Overall, no impact to trees is planned within the project. Council
Member Cook expressed that he feels this is a good opportunity to remove ash trees where
2
CITY COUNCIL MINUTES October 13, 2020
needed since streets will be closed and a good opportunity to thin out the ash trees where they
are more dense. Council Member Cook also asked if any additional sidewalks will be added as
part of the project. Mr. Exner noted that very preliminary considerations have taken place. At
this point, the only addition may be an extension on Merrill Street.
Motion by Cook, second by Czmowski, to approve Item 7(f). Roll call vote was taken: Cook —
aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose o t is portion of the age n a is to provi e t e ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
8. APPROVE/DENY ENTERING INTO PURCHASE AGREEMENT FOR 3RD AVENUE NW SITE
(FORMER CENEX FERTILIZER PLANT)
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that originally staff
intended to be asking for approval of a purchase agreement for this site, however the developer
contacted him earlier today and would like to work out a few more details. Therefore, instead, Mr.
Seppelt will be providing an update on the proposed project itself. The site is located at 210 3rd Avenue
NW where the former Cenex fertilizer plant used to be located. The developer would like to be
considered first in line to purchase the lot since he will be doing much work on his due diligence
process. The developer is interested in doing a "high -end" apartment project. Currently, the lot price is
$351,329. If the sale is completed, the City would be repaid $150,000 that it contributed to the purchase
of the lot in 2008. In order to make the proj ect a go, a housing TIF district will need to be created and a
zoning change will be required. Mr. Seppelt noted that he plans to be back at the next Council meeting
with a finalized purchase agreement for the Council to consider.
9. APPROVE/DENY ITEMS RELATED TO CARES ACT FUNDING
(a) Approve/Deny the Rationale for the City's Use of CARES Act Monies
(b) Approve/Deny Resolution 15223 Authorizing the Transfer of CARES Act Monies to HUC and HRA
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that in July the City
received just over $1,000,000 in CARES Act monies. These monies are intended to reimburse the City
for eligible expenditures related to the COVID-19 public health emergency. The US Treasury and State
of Minnesota have stressed that cities must document the rationale for using CARES Act monies. Mr.
Reid reviewed the documented rationale for the City's use of the CARES Act monies and noted that it
will be provided to the auditors as they review the City's CARES Act expenditures. Mr. Reid also
reviewed a financial summary of how CARES Act monies have been spent or committed. To date, the
City has spent $552,723 with another $481,667 committed, for a total of $1,034,390. The balance of
$39,962 will need to be committed/incurred by November 15, 2020, otherwise any remaining funds will
be remitted to McLeod County. Some potential projects that been identified for the remaining funds
include installation of touchless plumbing fixtures in City facilities, installing water bottle fillable
3
CITY COUNCIL MINUTES October 13, 2020
stations in various city facilities and buying furniture for the City Center breakroom that can be more
easily cleaned and also provide for more social distancing.
In addition, Mr. Reid presented a Resolution authorizing the transfer of CARES Act monies to
Hutchinson Utilities Commission and the Housing & Redevelopment Authority for eligible expenditures
incurred related to the COVID-19 public health emergency. HUC incurred certain costs such as PPE,
cleaning supplies and a planned HVAC ionization improvement. The HRA would like to install the
HVAC ionization component into its Park Towers facility.
Motion by Sebesta, second by Cook, to and approve Resolution No. 15223. Roll call vote was
taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Cook — aye; Forcier — aye. Motion
carried unanimously.
Motion by Cook, second by Czmowski, approve rationale for the City's use of CARES Act monies.
Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Cook — aye; Forcier —
aye. Motion carried unanimously.
10. APPROVE/DENY MN/DOT AERONAUTICS GRANT FOR AIRPORT PAVEMENT
MAINTENANCE
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that on
August 11, 2020, the Council approved two airport projects — pavement maintenance and taxi lane
construction. At that time, a work order for Bolton-Menk was approved for designing and
administering the pavement maintenance project. Bolton-Menk solicited price quotations and
received pricing from three vendors with the low price coming in from Fahrner Asphalt Sealers,
LLC of Eau Claire, WI. The total project cost is $105,902.24 with the grant funding covering 70%
of the project.
Motion by Cook, second by Christensen, to approve Mn/DOT aeronautics grant for airport pavement
maintenance. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye; Cook —
aye; Forcier — aye. Motion carried unanimously.
11. APPROVE/DENY ENGINEERING SERVICES AGREEMENT FOR WASTEWATER TREATMENT
FACILITY HEADWORKS IMPROVEMENTS FINAL DESIGN
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that an engineering
services agreement with Nero Engineering is before the Council for consideration. The agreement is
to administer the final design effort associated with the proposed wastewater treatment facility
headworks improvements project. The associated cost of this agreement between the City and Nero
Engineering is in the not -to -exceed amount of $297,467.00.
Eric Meester, Nero Engineering, presented before the Council. Mr. Meester spoke about the project
and how the fees were developed as they are included in the agreement.
Mr. Exner noted that the plan is to bid out the project in late winter.
Motion by Czmowski, second by Sebesta, to approve engineering services agreement for wastewater
treatment facility headworks improvements final design. Roll call vote was taken: Czmowski — aye;
.19
CITY COUNCIL MINUTES October 13, 2020
Sebesta — aye; Christensen — aye; Cook — aye; Forcier — aye. Motion carried unanimously.
12. APPROVE/DENY SETTING SPECIAL MEETING TO CANVASS ELECTION RESULTS
Matt Jaunich, City Administrator, explained that the Council must canvass the general election
results on either November 12 or November 13, 2020.
Motion by Christensen, second by Czmowski, to approve setting special meeting to canvass election
results for November 13, 2020, at 9:00 a.m. at the City Center. Roll call vote was taken: Czmowski
— aye; Sebesta — aye; Christensen — aye; Cook — aye; Forcier — aye. Motion carried unanimously.
12.5 APPROVE/DENY TEMPORARY CLOSURE OF CITY PARKING LOT FOR COAT
DISTRIBUTION
Police Chief Tom Gifferson presented before the Council. Chief Gifferson explained that Common
Cup will be conducting a winter coat distribution between the hours of 11:00 a.m. and 5:00 p.m. on
October 27, 2020. Common Cup is requesting to have Municipal Lot B closed during the
distribution to allow individuals to stage for the event while remaining in their vehicles to respect
COVID-19 protocols.
Motion by Cook, second by Forcier, to approve temporary parking lot closure on October 27, 2020,
for coat distribution. Roll call vote was taken: Czmowski — aye; Sebesta — aye; Christensen — aye;
Cook — aye; Forcier — aye. Motion carried unanimously.
GOVERNANCE
(T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Economic Development Authority Board Minutes from August 26, 2020
b) Hutchinson Utilities Commission Meeting Minutes from July 29, 2020
�c) Hutchinson Utilities Commission Special Meeting Minutes from August 6, 2020
d) Tall Grass Enforcement Report for August and September 2020
(e) Liquor Hutch Quarterly Report
MISCELLANEOUS
14. STAFF UPDATES
John Olson — Mr. Olson spoke about properly placing leaves for the leaf vacuuming services. Mr.
Olson explained that long skinny rows are the best and not placing them on corners or at least placing
them away from the edges of corners. He also reminded residents to not place the rows into the street
until the night before the leaf vacuuming service.
Tim Gratke — Mr. Gratke spoke about a power outage that occurred at the plant last week and thanked
all staff members for their work in getting things up and running. He also noted that the plant received
an excellence award from the MPCA for 2019. Mr. Gratke also reminded residents not to flush items
down the toilet that should not be, such as needles and pharmaceuticals.
Tom Gifferson — Chief Gifferson spoke about a speed trailer that was recently purchased and placed
on School Road. Police staff is still working on interpreting the data that the trailer collects, however it
appears that 150-200 vehicles pass on the roadway per day. The trailer will be relocated throughout the
community. Chief Gifferson also explained that a "Take it to the Box" container is located at the police
department for old, discarded prescriptions. Used needles are recommended to be disposed of in old
5
CITY COUNCIL MINUTES October 13, 2020
laundry detergent containers and then thrown away, otherwise there are designated needle
disposal sites at various locations.
Kent Exner — Mr. Exner noted that Patrice VanderVeen retired officially yesterday after 43 years of
service to the City and engineering department. He also provided a Hwy 15/Main Street update and
noted that the signal system is being cleaned up along with other punch list items and hopefully the
street will be opened up next Monday, October 19, 2020. Exner noted that a sanitary sewer service had
to be dug up yesterday on the northwest corner of Washington Avenue and will be repaired. The VFW
alley is complete. The South Central Drainage Area project near the Recreation Center is going very
well. The Hwy 7/Montana HAWK crossing system is still being worked through with MnDOT and he
noted an additional $100,000 in funding was received for the project. Council Member Cook informed
Exner that the lake restoration project is in the House and Senate bill for $3.1 million.
15. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook asked for an update on the Rec Center roof Mr. Jaunich
noted that the last information he had received was that there was some dispute on roof materials
used but that has been resolved and work should be completed soon. It was also noted that there
had been some supply chain issues as well that had caused some delays.
ADJOURNMENT
Motion by Sebesta, second by Cook, to adjourn at 7:25 p.m. Roll call vote was taken: Czmowski —
aye; Sebesta — aye; Christensen — aye; Cook — aye; Forcier — aye. Motion carried unanimously.
on
RA
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution 15224 - Activation of Deferred Assessments
Agenda Item: (Assessment Rolls SA5059/SA5059A/SA5093A)
Department: Finance
LICENSE SECTION
Meeting Date: 10/27/2020
Application Complete N/A
Contact: Justin Juergensen
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
These deferred assessments, as shown on Resolution 15224, are being activated. The
assessments for rolls SA5059 & SA5059A are being activated as they were for a "Senior
Citizen Deferral" property that has been sold. The deferral for the assessment on roll SA5093A
has expired as the original terms for the deferral were "Deferred for a period of 10 years or until
hookup occurs, whichever occurs first."
City Staff requests that the City Council approve Resolution 15224 for activation of these
assessments.
BOARD ACTION REQUESTED:
Approval of Resolution 15224 activating deferred assessments.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 15224
RESOLUTION ACTIVATING DEFERRED ASSESSMENT
ASSESSMENT ROLLS SA5059/SA5059A/SA5093A
WHEREAS, the following properties have assessments in deferred status:
SA Roll
City PID
County PID
Interest Rate
Original
Assmt
Accrued
Interest
Activation
Amount
SA5059
07-116-29-08-0050
23.230.0190
4.38%
$ 3,312.50
$ 2,533.87
$ 5,846.37
SA5059A
07-116-29-08-0050
23.230.0190
4.38%
$ 10,082.00
$ 7,712.15
$ 17,794.15
SA5093A
06-116-29-03-0010
23.050.0310
4.00%
$ 5,420.00
$ 2,204.13
$ 7,624.13
AND WHEREAS, the deferral period has expired
AND WHEREAS, the City proposes to activate said assessment, with payments over a ten year period
at the original interest rate or 5%, whichever is less,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
1. Such proposed activation of said assessments is hereby approved, and shall constitute a special
assessment against the lands named therein, and each tract of land therein included is hereby found to be
benefited by the proposed improvement in the amounts of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years,
the first of the installments to be payable on or before the first Monday in January, 2021 and shall bear interest at
the per annum rate shown above as set down by the adoption of this resolution.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to the
County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment,
to the City Administrator, except that no interest shall be charged if the entire assessment is paid by the 15th day
of November, 2020; and owner may, at any time thereafter, pay to the City Administrator the entire amount of the
assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such
payment is made. Such payment must be made before November 15, or interest will be charged through
December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor
to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in
the same manner as other municipal taxes.
Adopted by the City Council this 27th day of October 2020.
ATTESTED:
Matthew Jaunich, City Administrator
APPROVED:
Gary T. Forcier, Mayor
RA
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution 15225 - Special Assessment Certification to McLeod County
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 10/27/2020
Application Complete N/A
Contact: Justin Juergensen
Agenda Item Type:
Presenter:
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Attached is the annual certification of special assessments to be sent to McLeod County for
collection in 2021. The list includes the current year of each assessment roll along with
delinquent Water & Sewer utility bills and/or weed removal bills.
The special assessment dollars collected in 2021 will be recorded in the appropriate debt fund
and used to pay the 2021 debt service on the City's bonded debt.
BOARD ACTION REQUESTED:
Approve Resolution 15225 for special assessments to be certified to McLeod County for collection in
2021.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION NO. 15225
RESOLUTION FOR CERTIFICATION OF SPECIAL ASSESSMENTS FROM THE CITY OF HUTCHINSON TO MCLEOD COUNTY AUDITOR
BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MN;
This is to certify that the following embraces all unpaid assessments levied by the City Council of Hutchinson, MN under Minnesota Statutes, Chapter429, various
assessments of the City of Hutchinson, to be levied and assessed upon the properties as listed on the "Exhibit A" for the following purposes for the current year
and as required under Minn. Stat. § 429.061, a copy of this Resolution along with the attached "Exhibit A" shall be provided to the McLeod County Auditor
Installment
Term
SA#
Yea r
Payoff
Balance
Project
Description
Jefferson St SE & Jefferson Ct SE - 10th Ave NE & future
extension of 10th Ave NE to the East - SM/SS/W/ST -
9
10
5059H
2O12
$
19,139.20
L9P02-18
Activated 10/09/2012
Jefferson St SE & Jefferson Ct SE to Toronto Ave SE -
9
9
5070B
2012
$
7,893.58
L3PO4-03
SM/SS/W/ST - Activated 2012
Activation of 2006 deferred assessment for TH 7/15/22
5
10
5079G
2006
$
17,498.55
UP06-01
- SM/SS/W/ST
2011 Pavement Mgmt- James, Kouwe, Water-
10
10
5096
2011
$
22,269.83
L3P11-04
SM/SS/W/ST REHAB
Activation of deferred assessments & unpaid water
3
10
5096C/D
2018
$
19,077.20
Multiple
bills (2011-2017) at 455 & 465 Water St NW
10
10
5097
2011
$
15,999.03
UP11-01
School Rd NW - ST
10
10
5098
2011
$
3,936.00
L2P11-02/P11-03 Indust Blvd SE - ST RECONST & Energy Pk - WEAR
2011 Pavement Mgmt - Phase 2 - Jackson & Roberts -
10
10
5099
2011
$
15,736.19
L4P11-05
ST REHAB
10
10
5100
2011
$
89,279.17
L5P11-06
Plaza 15 Parking Lot - ST
2012 Pavement Mgmt - Ash, Oak, Maple, TH 15 Service
9
10
5101
2012
$
35,659.54
L3P12-04
Rd #1, 11th Ave NE, Northwoods Ave - ST
9
10
5102
2012
$
43,667.46
UP12-01
5th Ave NW - SS/W/ST
Les Kouba Pkwy - Montana to Lind & Lind St - Les
9
10
5103
2012
$
10,527.49
L8P12-09
Kouba Pkwy to 3rd Ave - ST
2013 Pavement Mgmt - Grove St SW, Brown St SW,
Glen St SW, Franklin St SW, Division Ave SW - ST
8
10
5104
2013
$
34,786.07
L3P13-03
OVERLAY/REHAB
8
10
5105
2013
$
74,230.36
UP13-01
Jefferson St SE - Washington to Oakland - SS/W/ST
2013 Pavement Mgmt - CO#2 - Milwaukee & Miller - ST
8
10
5107
2013
$
806.40
L3P13-03
OVERLAY/REHAB
Lynn Rd SW - Washington to Clinton - ST
7
10
5108
2014
$
28,268.56
L2P14-02
OVERLAY/REHAB
7
10
5109
2014
$
107,221.73
UP14-01
Jefferson St SE - Oakland to Century - SM/SS/W/St
2014 Pavement Mgmt - Dale, TH 15 Service Rd,
Freemont, Lynn, Michael Ct NW, HHC Parking Lot - ST
7
10
5110
2014
$
28,522.03
L3P14-03
MILL/OVERLAY/RECLAIM
2015 Pavement Mgmt - Shady Ridge Rd N W & Golf
6
10
5111
2015
$
16,728.00
L3P15-03
Course Rd NW - SM/SS/W/ST
6
10
5112
2015
$
64,021.50
UP15-01
2nd Ave SE - Main to Bridge - SM/ST
2016 Pavement Mgmt—Linden, Madson, Milwaukee,
5
10
5113
2016
$
200,675.03
UP16-01
Church, West Shore — W/SS/SM
School Rd SW & Roberts Rd SW Reconstruction - ST
4
10
5115
2017
$
29,924.37
L2P17-02
RECONST/RECLAIM
Alley #52 - Alley south of 5th Ave SE between Jefferson
4
5
5117
2017
$
7,143.17
L14P17-14
St SE & Adams St SE - G/STM/CC/BP
Century Ave SE Reconstruction -
3
10
5118
2018
$
58,083.04
L1P18-01
G/GB/CG/SM/SS/WM/ST
Alley#17 - Alley from Milwaukee Ave SW to Miller Ave
3
10
5119
2018
$
27,269.91
UP18-07
SW (Between Glen St & Franklin St)
2018 Pavement Mgmt - Northwoods Ave NE, 11th Ave
3
10
5120
2018
$
167,236.26
L4P18-04
NE, Spruce St NE
2
10
5121
2019
$
150,323.43
UP19-01
5th Ave S Reconstruction - Lynn Rd to Bridge
2
10
5122
2019
$
377,685.82
L6P19-06
TDK/Uponor Public Roadway Construction
2
10
5123
2019
$
123,494.51
L2P19-02
South Grade Rd Reconstruction - Dale St to TH15
1
10
5093E
2020
$
7,624.13
UP10-01
Adams St & Washington Ave E - SM/SS/W/ST
1
10
50591
2020
$
23,640.52
L9P02-18
Jefferson Street SE - SM/TSS/TL/WM/ST
BE IT FURTHER RESOLVED
That the following unpaid water, sewer, weed cutting, snow removal and tree removal bills to be certified to the McLeod County Auditor for collection with 2021
taxes.
City Property ID
Address
Payoff Balance
County PID #
31-117-29-14-0180
245 1ST AVE NW
$113.90
23.079.0120
06-116-29-04-0090
145 1ST AVE SW
$150.12
23.050.0780
06-116-29-03-0740
145 2ND AVE SE
$49.36
23.050.1350
06-116-29-05-0750
216 5TH AVE SW
$98.80
23.053.0020
12-116-30-06-0370
1179 BLACKHAWK DR SW
$106.43
23.444.0250
07-116-29-03-0620
1066 BRADFORD ST SE
$74.70
23.160.0450
06-116-29-12-0210
540 BROWN ST SW
$836.78
23.143.0310
06-116-29-12-0990
715 BROWN ST SW
$179.71
23.145.0590
06-116-29-12-0970
735 BROWN ST SW
$184.28
23.145.0570
07-116-29-07-0021
92 CENTURY AVE SE
$54.46
23.228.0025
07-116-29-11-1650
117 EAU CLAIRE AVE SE
$82.00
23.466.0750
06-116-29-05-0770
516 FRANKLIN ST SW
$74.16
23.050.4400
06-116-29-11-0090
585 FRANKLIN ST SW
$34.56
23.143.0080
06-116-29-12-0730
626 FRANKLIN ST SW
$77.28
23.145.0230
06-116-29-12-0750
646 FRANKLIN ST SW
$97.75
23.145.0250
06-116-29-12-0840
736 FRANKLIN ST SW
$748.48
23.145.0440
06-116-29-12-0850
746 FRANKLIN ST SW
$106.43
23.145.0450
31-117-29-14-0070
46 GLEN ST NW
$158.54
23.079.0010
06-116-29-04-0340
135 GLEN ST SW
$132.70
23.050.0980
06-116-29-05-0600
520 GLEN ST SW
$69.60
23.053.0040
06-116-29-12-0110
540 GLEN ST SW
$12.97
23.143.0210
06-116-29-12-0640
636 GLEN ST SW
$694.09
23.145.0140
06-116-29-12-0940
736 GLEN ST SW
$135.42
23.145.0540
07-116-29-07-0770
425 GRANT AVE SE
$736.60
23.455.0570
06-116-29-04-0530
228 GROVE ST SW
$359.23
23.050.2470
06-116-29-05-0030
316 GROVE ST SW
$5.43
23.050.2520
06-116-29-12-0260
593 GROVE ST SW
$504.58
23.143.0360
06-116-29-06-0410
406 HASSAN ST SE
$103.32
23.050.3870
06-116-29-06-0710
504 HASSAN ST SE
$309.42
23.050.4650
06-116-29-06-0750
546 HASSAN ST SE
$206.94
23.050.4690
06-116-29-14-0160
996 HASSAN ST SE
$142.48
23.154.0330
07-116-29-04-0060
1047 HWY 15 S
$15.76
23.214.0010
07-116-29-02-0310
1105 JORGENSON ST SE
$169.41
23.159.0070
06-116-29-11-0370
557 MAIN ST S
$497.74
23.147.0270
06-116-29-11-0650
625 MAIN ST S
$160.41
23.149.0040
06-116-29-11-0900
735 MAIN ST S
$31.99
23.149.0360
07-116-29-02-0341
112 OAK LN SE
$208.96
23.224.0090
07-116-29-09-0130
415 OTTAWA AVE SE
$86.96
23.451.0210
07-116-29-03-0210
1045 SHERWOOD ST SE
$188.57
23.160.0040
07-116-29-10-0180
1339 SHERWOOD ST SE
$272.88
23.445.0290
07-116-29-07-0640
211 SUMMERSET LN SE
$78.28
23.441.0030
01-116-30-01-0640
647 2ND AVE SW
$51.42
23.112.0470
01-116-30-01-0820
700 2ND AVE SW
$125.87
23.112.0650
01-116-30-02-0230
815 2ND AVE SW
$104.35
23.114.0080
01-116-30-08-0340
535 4TH AVE SW
$13.00
23.112.0920
01-116-30-08-0360
5414TH AVE SW
$52.42
23.112.0950
01-116-30-08-0440
6214TH AVE SW
$267.56
23.112.1170
01-116-30-08-0871
686 5TH AVE SW
$254.36
23.124.0210
01-116-30-08-0730
687 5TH AVE SW
$406.54
23.174.0060
02-116-30-15-0030
1526 9TH AVE SW
$79.36
23.472.0080
02-116-30-14-0630
1566 9TH AVE SW
$173.28
23.472.0030
12-116-30-08-0020
705 ATLANTA AVE SW
$222.99
23.316.0020
01-116-30-05-0700
309 BOULDER ST SW
$41.90
23.336.0850
01-116-30-16-0430
835 CHURCH ST SW
$661.10
23.133.0070
01-116-30-16-0600
905 CHURCH ST SW
$130.46
23.133.0240
01-116-30-16-0600
614 CLINTON AVE SW
$110.77
23.133.0240
01-116-30-02-0370
214 DALE ST SW
$156.43
23.116.0100
01-116-30-10-1020
600 DALE ST SW
$72.20
23.196.0110
01-116-30-10-1110
700 GOEBEL ST SW
$50.00
23.137.0060
01-116-30-01-0240
531 HARMONY LN SW
$71.76
23.112.0140
01-116-30-10-0420
684 HARRINGTON ST SW
$127.74
23.176.0020
02-116-30-09-0610
565 HARVEST ST SW
$446.51
23.141.0170
10-116-30-08-0760
1847ISLAND VIEW CIR SW
$9.14
23.454.0070
10-116-30-08-0750
1855 ISLAND VIEW CIR SW
$9.14
23.454.0060
01-116-30-08-1080
509 JUUL RD SW
$88.04
23.169.0130
01-116-30-08-1310
596 JUUL RD SW
$373.02
23.169.0360
02-116-30-08-0160
1235 LAKEVIEW LN SW
$106.40
23.364.0050
02-116-30-08-0130
1265 LAKEVIEW LN SW
$627.31
23.364.0020
02-116-30-09-0120
500 LAKEVIEW LN SW
$520.15
23.358.0010
02-116-30-09-0170
560 LAKEVIEW LN SW
$126.74
23.360.0080
02-116-30-11-0140
555 LAKEWOOD DR SW
$195.68
23.372.0170
01-116-30-04-0010
1119 LEWIS AVE SW
$88.04
23.198.0120
City Property ID
Address
Payoff Balance
County PID #
01-116-30-04-0130
1213 LEWIS AVE SW
$83.70
23.336.0150
01-116-30-07-0470
824 LEWIS AVE SW
$100.88
23.120.0080
O1-116-30-07-0560
966 LEWIS AVE SW
$634.65
23.172.0070
01-116-30-09-0801
509 LINDEN AVE SW
$99.80
23.130.0090
01-116-30-09-0900
545 LINDEN AVE SW
$120.32
23.130.0200
01-116-30-16-0020
550 LINDEN AVE SW
$398.90
23.162.0020
O1-116-30-09-0020
564 LYNN RD SW
$64.71
23.112.1630
01-116-30-09-0310
612 LYNN RD SW
$765.17
23.112.1710
06-116-29-12-0490
619 LYNN RD SW B
$115.98
23.144.0080
01-116-30-16-0060
830 LYNN RD SW
$107.30
23.162.0060
O1-116-30-09-0200
534 MADSON AVE SW
$355.14
23.167.0410
01-116-30-09-0380
642 MADSON AVE SW
$105.22
23.167.0200
O1-116-30-09-0420
688 MADSON AVE SW
$86.06
23.167.0240
01-116-30-10-0150
736 MADSON AVE SW
$8.26
23.112.1480
O1-116-30-09-0940
725 MERRILL ST SW
$108.85
23.131.0030
01-116-30-09-0300
547 MILWAUKEE AVE SW
$164.47
23.112.1720
O1-116-30-09-0520
572 MILWAUKEE AVE SW
$104.37
23.167.0450
01-116-30-09-0560
630 MILWAUKEE AVE SW
$186.94
23.167.0490
O1-116-30-10-1060
945 MILWAUKEE AVE SW
$73.94
23.137.0010
01-116-30-07-0790
935 OSGOOD AVE SW
$95.67
23.180.0110
10-116-30-01-0750
1061 PRAIRIE VIEW DR SW
$109.56
23.423.0580
10-116-30-08-0200
1185 PRAIRIE VIEW DR SW
$116.98
23.427.0080
O1-116-30-08-0240
390 WEST PISHNEY LN SW
$292.92
23.184.0160
01-116-30-11-0280
1020 ROBERTS RD SW
$718.46
23.192.0140
10-116-30-01-1090
1840 SCENIC HEIGHTS CT SW
$551.72
23.435.0150
12-116-30-02-0080
890 S GRADE RD SW
$311.92
23.389.0010
12-116-30-02-0450
1220 SUNSET ST SW UNIT 6
$19.64
23.421.0020
31-117-29-11-0500
45 4TH AVE NW
$185.02
23.056.1290
31-117-29-11-0580
974TH AVE NW
$92.38
23.071.0010
31-117-29-11-0740
1344TH AVE NW
$306.42
23.056.2180
31-117-29-10-0540
46 5TH AVE NE
$93.20
23.056.1450
31-117-29-10-0520
80 5TH AVE NE
$113.87
23.056.1420
31-117-29-10-0140
1415TH AVE NE
$64.71
23.056.0520
31-117-29-10-0150
145 5TH AVE NE
$73.94
23.056.0530
31-117-29-09-1120
216 5TH AVE NE
$513.98
23.056.1800
31-117-29-09-0390
107 6TH AVE NE
$377.59
23.058.0070
31-117-29-09-0380
115 6TH AVE NE
$58.84
23.090.0110
36-117-30-07-1200
8907TH AVE NW
$89.94
23.442.0280
36-117-30-07-0800
9707TH AVE NW
$94.46
23.436.0230
31-117-29-02-0520
3410TH AVE NE
$130.10
23.104.0050
31-117-29-02-0400
115 LOTH AVE NE
$62.50
23.106.0400
31-117-29-02-0370
145 10TH AVE NE
$79.36
23.106.0370
25-117-30-14-0540
111013TH AVE NW
$71.86
23.458.0020
25-117-30-14-0200
114013TH AVE NW
$223.52
23.289.0040
06-116-29-07-0130
325 ADAMS ST SE
$123.38
23.050.3090
06-116-29-07-0610
415 ADAMS ST SE
$109.54
23.050.3730
06-116-29-07-0650
426 ADAMS ST SE
$67.88
23.050.3770
06-116-29-07-0870
511 ADAMS ST SE
$111.98
23.050.5130
06-116-29-07-0740
554 ADAMS ST SE
$348.54
23.050.5000
06-116-29-10-0240
561 ADAMS ST SE
$43.24
23.139.0220
31-117-29-09-0770
504 BLUFF ST NE
$502.07
23.084.0040
31-117-29-09-0770
514 BLUFF ST NE
$291.62
23.084.0040
31-117-29-09-0600
535 BLUFF ST NE
$246.10
23.056.0260
36-117-30-11-0340
465 CALIFORNIA ST NW
$72.71
23.310.0190
36-117-30-11-0330
485 CALIFORNIA ST NW
$11.83
23.310.0180
36-117-30-11-0350
487 CALIFORNIA ST NW
$75.00
23.312.0010
36-117-30-06-0430
605 CALIFORNIA ST NW
$761.26
23.300.0370
36-117-30-06-0310
791 CALIFORNIA ST NW
$547.68
23.300.0250
31-117-29-10-0870
554 CARLISLE ST NE
$48.08
23.086.0200
36-117-30-06-0480
1138 CAROLINA AVE NW
$124.66
23.300.0420
36-117-30-06-1071
1145 CAROLINA AVE NW
$28.22
23.306.0050
31-117-29-07-0950
209 COLLEGE AVE NE
$366.36
23.088.0400
31-117-29-07-1100
246 COLLEGE AVE NE
$438.54
23.088.0550
35-117-30-16-0480
308 CONNECTICUT ST NW
$145.46
23.270.0100
02-116-30-01-0040
1316 DELAWARE ST NW
$160.90
23.330.0060
02-116-30-02-0011
1330 DELAWARE ST NW
$40.00
23.002.0150
31-117-29-07-0150
845 ELM ST NE
$255.44
23.101.0090
06-116-29-02-0460
206 ERIE ST SE
$308.19
23.050.1770
06-116-29-07-0420
405 ERIE ST SE
$19.64
23.050.3540
06-116-29-07-0910
526 ERIE ST SE
$152.56
23.050.5170
31-117-29-11-0230
430 GLEN ST NW
$105.17
23.056.1120
36-117-30-07-0030
920 GOLF COURSE RD NW
$106.40
23.322.0010
32-117-29-12-0200
465 HWY 7 E
$76.60
23.246.0100
32-117-29-14-0060
524 HWY 7 E
$36.21
23.248.0070
33-117-29-13-0020
16919 HWY 7 E
$99.10
23.033.0400
36-117-30-14-0040
1115 HWY 7 W 2
$53.70
23.036.0600
36-117-30-09-0040
755 HWY 7 W
$58.26
23.036.2600
City Property ID
Address
Payoff Balance
County PID #
32-117-29-14-0530
530 HILLTOP DR NE
$72.94
23.253.0045
32-117-29-14-0532
534 HILLTOP DR NE
$278.71
23.253.0040
32-117-29-14-0565
564 HILLTOP DR NE
$93.84
23.253.0075
31-117-29-10-0590
475 MAIN ST N
$208.98
23.056.1500
31-117-29-10-0320
527 MAIN ST N
$9.14
23.063.0040
31-117-29-07-0410
805 MAIN ST N
$235.44
23.232.0010
31-117-29-08-0270
765 MAPLE ST NE
$117.19
23.090.0330
31-117-29-07-1160
99 MCLEOD AVE NE
$134.37
23.088.0610
06-116-29-02-0160
106 MONROE ST SE
$91.00
23.050.1420
06-116-29-02-0510
245 MONROE ST SE
$215.26
23.050.1830
06-116-29-02-0600
246 MONROE ST SE
$83.04
23.050.1920
06-116-29-07-1010
505 MONROE ST SE
$102.09
23.050.5270
06-116-29-07-0980
523 MONROE ST SE
$114.87
23.050.5240
32-117-29-14-0710
140 MORNINGSIDE DR NE
$135.60
23.253.0220
32-117-29-14-0720
141 MORNINGSIDE DR NE
$184.40
23.253.0230
30-117-29-15-0020
55 N HIGH DR NE
$68.60
23.238.0080
36-117-30-02-0270
900 N HIGH DR NW
$2,283.72
23.309.0030
31-117-29-08-0500
405 NORTHWOODS AVE NE
$225.88
23.090.0560
31-117-29-07-0830
735 OAK ST NE
$516.66
23.088.0280
31-117-29-07-0510
840 OAK ST NE
$227.50
23.232.0090
31-117-29-07-0490
860 OAK ST NE
$937.78
23.232.0070
31-117-29-10-0470
456 PROSPECT ST NE
$341.82
23.056.1370
31-117-29-10-0260
524 PROSPECT ST NE
$41.56
23.056.0600
31-117-29-08-0380
815 SPRUCE ST NE
$212.62
23.090.0440
36-117-30-10-0310
803 TEXAS CT NW
$105.22
23.468.0200
31-117-29-08-0820
715 WALNUT ST NE
$149.44
23.244.0180
31-117-29-12-0270
430 WATER ST NW
$72.68
23.056.0840
$35,945.05 Total Utility Billing to Assess
Adopted by the Hutchinson City Council this 27th day of October 2020.
Gary Forcier, Mayor
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL
Request for Board Action
Approve/Deny Issuing Short Term Gambling License to Crow River Cutters
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 10/27/2020
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff M
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has
submitted a short-term gambling license application into administration for review and
processing. The application is for an event the organization is holding from November 1 -
December 22, 2020, at Main Street Sports Bar. The applicant has completed the appropriate
application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve Issuing Short Term Gambling License to Crow River Cutters
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
G
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 Fax: (320) 2344240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance Chapter 114
and Minnesota Statutes Chapter 349
All applications are to be received at least 3. 0 days before event in order to be considered
licatian T e
C Short Term Date(s) 1 I 10 1 - / 2 2Z ZO Fee:
Month/Da /Year-Mon£h/Da /Year
it anization Information
C " w AkVoC. C%; LZ
Name
$30.00
nil. i Z44 1 of ►z
3zo 5U 3 I3rtc'-
Phone Number
15 -N)A i 0% '---009E6'C P 0 i7TC''r tojw 551�2'10
Address where regular meeting are held City State zip
Federal or State ID: 5 Z " —No Ll on S
Day and time of meetings? 15�4 -rvkjb 1h� Or iltilo k
Is this organization organized under the laws of the State of Minnesota? Ayes ❑ no
How long has the organization been in existence? VL 77 ow may members in the organization? /5ZD
What is the purpose of the organization? Ctf&A-(e q&.)ky,
In whose custody will organization records be kept?
tit 1o'>l, � L.0e 5ZO
Name Phone Number
-ILL-4 17. aL 1 i i_b406. e� i10
Address
Authorized Officer of the Organization information
$Atel"OL- �Dc
True Name
-t57 SW1. P-600 - Sv,)
Residence Address
LA 7 Ctt t oo . .
State zip
o 6-5Z5 3"75
Phone Number
jq" j6s9b
City State zip
Date of Birth: D6 / ZZ / 19 6c( Place of Birth: JE 1 L l v?vti.� C_ZP `j-1
Month/day/year City State
Have you ever been convicted of any crime other than a traffic
offense?
If yes, explain:
p iDTo.Iuwk) "?
❑ yes )kno
City of Hutchinson
Application for Gambling Devices License
Page 2 of 3
M,
under Minnesota Statute
"le'~L WE 32o%S i3"I
True Name Phone Number
Residence Address City State Zip
Date of Birth: og / 2" Z / lCi4cC;, Place of Birth: 146i U $o'-G
Month/dayfyear City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes `T&no
If yes, explain:
How long have you been a member of the organization?
Game Information
Location #1
ass 6
Name of location where game will be played
3ZO 96-1- 2-7LO
Phone Number
116 fAikj,u -�P-ZeT N H-jvt-ririse, K44 553'su
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: ?,D through 1Zt ZZ 1j Zn
� AM_
Hours of the day gambling devices will be used: From PM To
Maximum number of player: W V
Will prizes be paid in money or merchandise? ❑ money Umerchandise
Will refreshments be served during the time the gambling devices will be used? yes ❑ no
If yes, will a charge be made for such refreshments? yes ❑ no
Game Information
Location #2
Name of location where game will be played
Address of location where game will be played
Phone Number
City State Zip
Date(s) and/or day(s) gambling devices will be used: through
AM
Hours of the day gambling devices will be used: From pM To
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
❑ yes ❑ no
ON
City of Hutchinson
Application for Gambling Devices License
Page 3 of 3
Officers of the Or atuzation (i f necessag list additional names on s,
Name
Residence Address
Name
Title
lid,Q
City State
Title
Zip
S6t
LL4,0o
553235
Residence Address
City
State
Zip
Title
Name
L� Residence Address
City
Zip
State
Officers or Other Persons Paid for Services Information (il necessarv, list additional names on separate
sheet)
Title
Name
City
Zip
State
Residence Address
Title
Name
State
Zip
Residence Address
City
Title
Name
zip
State
Residence Address
City
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager ��s ❑ no /��� Authorized Officer Yyes O no AC4--
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof.
Signature o authorized officer of organization Date
Signature ofgambling manager of organization
Internal Use
Date
City Council 13 approved ❑ denied Notes:
HUTCHINSON CITY COUNCIL
Request for Board Action
Consideration of a Preliminary and Final Plat for Hahn's Addition to Maryview
Agenda Item:
Department: Planning
LICENSE SECTION
Meeting Date: 10/27/2020
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff M
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The applicant is requesting a preliminary and final plat to reconfigure two lots on Lakewood Drive
SW. There is a large easement for a stormwater pipe that necessitates the lot lines being
adjusted.
Nobody from the public spoke regarding this request, nor did the applicant.
Staff recommended approval of this request to the Planning Commission and the Planning
Commission unanimously recommended approval of the request.
BOARD ACTION REQUESTED:
Approval of Preliminary and Final Plat.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 15227
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A
PRELIMINARY AND FINAL PLAT FOR HAHN' S ADDITION TO MARYVIEW.
FACTS
Vernon and Anne Hahn are the owners of 880 Lakewood Drive SW (Lots 8, 9, and 10 Maryview
Addition); and,
2. The subject property is legally described as:
Lot 10, Maryview, according to the recorded plat thereof. Also, that part of Lot 9 of said Maryview
described as follows: Beginning at the northeasterly corner of said Lot 9; thence southwesterly, along
the southeasterly line of said Lot 9 a distance of 5.00 feet; thence northwesterly, parallel with the
northeasterly line of said Lot 9 about 201 feet to the shoreline of Otter Lake; thence northeasterly,
along said shoreline to the intersection with said northeasterly line of Lot 9; thence southeasterly,
along said northeasterly line of Lot 9 about 200 feet to the point of beginning.
3. Vernon and Anne Hahn have applied for a one lot preliminary and final plat, located at 880 Lakewood
Dr SW, Hutchinson, MN, to be known as Hahn's Addition to Maryview.
4. The Planning Commission met on October 20, 2020 and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. The final plat shall be recorded with the McLeod County Recorder's Office within 270 days of
approval.
5. The City Council of the City of Hutchinson reviewed the request at its meeting on October 27, 2020
and has considered the recommendation and findings of the Planning Commission and hereby does
recommend approval of the preliminary and final plat of Hahn's Addition to Maryview subject to the
following findings and conditions:
The final plat shall be recorded with the McLeod County Recorder's Office within 270 days of
approval.
APPLICABLE LAW
6. The preliminary and final plat request meets the following standards as required in Sections 153.36
andl53.50 of the City of Hutchinson Municipal Code.
CONCLUSIONS OF THE LAW
7. The requested plat is consistent with the comprehensive plan and applicable ordinances.
Findings of Fact — Resolution # 15227
Hahn's Addition to Maryview
Preliminary and Final Plat
Page 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
preliminary and final plat for Hahn's Addition to Maryview are approved
Adopted by the City Council this 27th day of October, 2020.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT -PLANNING DEPARTMENT
...............
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: October 15, 2020 for October 20, 2020, Planning Commission Meeting
Application: Consideration of a one lot preliminary and final plat of Hahn's Addition to
Maryview
Applicant: Vernon and Anne Hahn
PRELIMINARY AND FINAL PLAT OF HAHN' S ADDITION TO MARYVIEW
The applicant is requesting a preliminary and final plat to reconfigure two lots on Lakewood
Drive SW. There is a large easement for a stormwater pipe that necessitates the lot lines being
adjusted.
Preliminary and Final Plat
Hahn's Addition to Maryview
Planning Commission—10/20/20
Page 2
GENERAL INFORMATION
Existing Zoning: R-1
Property Location: 880 Lakewood Drive SW
Existing Lot Size: 1.42 acres
Proposed Lot Size: 20,700 square feet
Existing Land Use: Single Family Homes
Adjacent Land Use
And Zoning: Residential. R1 Zoning
Comprehensive
Land Use Plan: Low Density Residential Neighborhood
Zoning History: This property was originally platted in 1963.
Applicable
Regulations: Sections 153.36 and 153.50 of the City Code
Preliminary and Final Plat:
This plat encompasses lot 10 of the previous plat, as well as a five-foot piece of lot 9 that is a
remnant parcel between the two lots. The new lot will be 105 feet wide and about 200 feet deep.
This lot meets the requirements of the zoning ordinance.
There is a large easement on the north side of lot 10. The new plat creates drainage and utility
easements around lot 10 as required by the current City ordinance.
Final Plat Review Criteria
After the submittal of the final plat, the Planning Commission shall recommend approval or
disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be
deemed a recommendation of approval of the plat. If plat disapproval is recommended, the
grounds for disapproval shall be stated in the records of the Planning Commission.
A plat shall not be recommended for approval unless it:
(a) Conforms to the preliminary plat;
(b) Conforms to the design standards set forth in this chapter;
(c) Conforms to the adopted Comprehensive Plan; and
(d) Is in accordance with all requirements and laws of this state.
Preliminary and Final Plat
Hahn's Addition to Maryview
Planning Commission—10/20/20
Page 3
Recommendation:
Staff recommends approval of this request.
If Planning Commission feels this Plat is acceptable the following conditions should be applied to
the preliminary and final plat and vacation of easements approval:
The final plat shall be recorded at the McLeod County Recorder's Office within 270
days of approval.
N
HAHN'S ADDITION TO MARYVIEW
PRELIMINARY PLAT
ILI
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OW
mpe trumn`7iew .M B � , •jai �i `4`ti b'F^,.a �'_: 3 � 'x�.w< J.
NE-'ERNON 8 A HE HAHN
p, 14 o- M � 4 i gdf ' / /�M 880 lAKEWJGD DRIVE SW
'1`i,yi.. e4 O r (,e '�� f HViGHNi50N MN
PRESENT ZONMG - R-I (ShorobM)
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rc. `f � a t� • 1 _ .-- 6� 41NMIUN LGi REgNREMENi6 {91UbUM BUtDING SEI0ACN5
.a•, ro.»..,x..,x •. e4.... a. e�.rrr 5 �'J { `�. ) � �!\�` rooxra, fR.a wm.<rw" ci.r.ro" . ims5
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HAHN'S ADDITION TO MARYVIEW
X.
T- F-r
UP tHE.1A
i
HUTCHINSON CITY COUNCIL
Request for Board Action
Consideration of a Variance for Scott Nokes at 1891 West Shore Drive SW,
Agenda Item:
Hutchinson.
Department: Planning
LICENSE SECTION
Meeting Date: 10/27/2020
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff M
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Scott Nokes is requesting a variance to construct a two -foot addition onto the east side of his
current attached garage. The garage is currently eight -feet off the property line and is built to the
setback line. The need for the variance is so the applicant can park a larger vehicle in the garage.
Variances may be granted when the applicant establishes that there are practical difficulties in
complying with the official control as noted in Section 154.167 of the Zoning Ordinance.
Staff gave an overview of the staff report that was prepared and went through all of the criteria
necessary for granting a variance. Staff recommend denial of the variance because they felt the
variance request didn't meet any of the required criteria to grant a variance.
Mr. Nokes spoke to the Planning Commission for 24 minutes and presented his case for the
variance and basically said it should be approved because the location of the driveway is unique.
The Planning Commission discussed all of the factors and voted unanimously to deny the variance
request because they felt the request didn't meet the uniqueness test required to grant a variance.
Nobody else from the public spoke regarding this request.
BOARD ACTION REQUESTED:
Denial of variance as recommended by the Planning Commission
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 15228
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR DENIAL OF
VARIANCE APPLICATION TO REDUCE THE SIDE YARD SETBACK FROM 8 FEET
TO 6 FEET ON THE PROPERTY LOCATED AT 1891 WEST SHORE DR SW, SCOTT
NOKES, APPLICANT
FACTS
1. Scott Nokes is the owners of a parcel of land located at 1891 West Shore Dr SW,
Hutchinson Minnesota; and,
2. The subject property is legally described as:
Lot 1, Block 1, Island View Heights Fifth Addition, McLeod County,
Minnesota.
3. Scott Nokes is the applicant for a variance to reduce the side yard setbacks by 2 feet at
1891 West Shore Dr. SW.
4. The property is located in the R-2 (Medium Density Residential) Zoning District.
5. The proposal would vary from Section 154.172 and 154.057 (F) (2) in that it would
decrease the minimum required 8-foot side yard setback by 2 feet.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended denial of the variance on October 20, 2020 with the
following findings:
a. The request for the variance isn't caused by a unique issue such as a physical
characteristic. There is nothing physically unique about the lot.
b. The request is related to preference of the landowner rather than to a physical
characteristic with the land. The garage could be extended to the west versus east and
accommodate parking of the larger vehicle and still meet required setbacks.
7. The City Council of the City of Hutchinson reviewed the requested variance at its
meeting on October 27, 2020 and has considered the recommendation and findings of
the Planning Commission and hereby does recommend denial of the variance request
with the following findings:
c. The request for the variance isn't caused by a unique issue such as a physical
characteristic. There is nothing physically unique about the lot.
d. The request is related to preference of the landowner rather than to a physical
characteristic with the land. The garage could be extended to the west versus east and
accommodate parking of the larger vehicle and still meet required setbacks.
Findings of Fact — Resolution 15228
Variance
1891 West Shore Dr.
10/27/2020
Page 2
APPLICABLE LAW
8. Minnesota Statue Section 462.357, subd. 6 provides:
(a) Variances shall only be permitted (a) when they are in harmony with the general
purposes and intent of the ordinance and (b) when the variances are consistent
with the comprehensive plan.
(b) Variances may be granted when the applicant for the variance establishes that
there are practical difficulties in complying with the zoning ordinance. "Practical
difficulties," as used in connection with the granting of a variance, means that (a)
the property owner proposes to use the property in a reasonable manner not
permitted by the zoning ordinance; (b) the plight of the landowner is due to
circumstances unique to the property not created by the landowner; and (c) the
variance, if granted, will not alter the essential character of the locality.
CONCLUSIONS OF THE LAW
9. There are not unique circumstances to the property not created by the landowner. The
proposal to extend on the east side of the garage appears to be a personal preference.
There appears to be room to build onto the west side of the garage and meet the
setbacks.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a variance to allow Scott Nokes, applicant,
to build an addition to the east side of his garage so as to deviate from Section 154.057 (F)(2) is
hereby denied.
Adopted by the City Council this 27th day of October, 2020.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT -PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, Planning Director
Date: October 14, 2020 for the October 20, 2020 Planning Commission Meeting
Application: VARIANCE TO REDUCE THE INTERIOR SIDE YARD SETBACK FROM 8 FEET TO 6 FEET
Applicant: Scott Nokes, 1891 W. Shore Dr. SW
VARIANCE —1891 W. Shore Dr. SW
Scott Nokes is requesting a variance to construct a two -foot addition onto the east side of his current attached garage. The
garage is currently eight -feet off the property line and is built to the setback line. The need for the variance is so the applicant
can park a larger vehicle in the garage.
The applicant states the practical difficulty for the variance is that the shape of the driveway and location of the garage
creates a practical difficulty to extend the garage to the west by any distance. The applicant also states the unique
circumstance of the lot is that the driveway and garage are arranged in an "L" shape, which makes the lot/home unique in
Island View 5t1i Addition, and one of the very few in the City.
Variances may be granted when the applicant establishes that there are practical difficulties in complying with the official
control as noted in Section 154.167 of the Zoning Ordinance.
GENERAL INFORMATION
Existing Zoning: R-2 (Medium Density Residential)
Property Location: 1891 W. Shore Drive
Lot Size: 80' x 150' (12,000 sq. ft.)
Existing Land Use: Residential
Adjacent Land Use
And Zoning: Residential — R-2 Medium Density Residential
Comprehensive
Land Use Plan: Medium Density Residential Neighborhood
Zoning History: The plat for this development was originally completed in 2000.
Applicable
Regulations: Section 154.172 and 154.057 (F)(2).
Variance
1891 W. Shore Dr.
Planning Commission—10-20-20
Page 2
Analysis and
Recommendation:
In order to grant a variance, the request must meet the standards for granting a variance, including the finding of
"practical difficulties." Variances maybe granted when the applicant for the variance establishes that there are practical
difficulties in complying with the official control. "Practical difficulties" as used in connection with the granting of a
variance, means that the property owner proposes to use the property in a reasonable manner not permitted by an official
control; the plight of the landowner is due to circumstances unique to the property not created by the landowner; and the
variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute a
practical difficulty if reasonable use for the property exists under the terms of the ordinance.
The conditions cited as reason for granting a variance must be due to physical conditions unique to the land or building
involved and must not be applicable to other sites in the same zoning district. Economic considerations may be taken into
account but shall not by themselves be the reason for which a variance is granted.
There is a basic "test" to determine if a request meets the practical difficulties standard. To constitute practical difficulties
all three questions must be answered ,yes. The following are the factors that must be considered:
Practical difficulties
"Practical difficulties" is a legal standard set forth in law that cities must apply when considering applications for
variances. It is a three -factor test and applies to all requests for variances. To constitute practical difficulties, all three
factors of the test must be satisfied.
1. Reasonableness
The first factor is that the property owner proposes to use the property in a reasonable manner. This factor means that the
landowner would like to use the property in a particular reasonable way but cannot do so under the rules of the ordinance.
It does not mean that the land cannot be put to any reasonable use whatsoever without the variance. For example, if the
variance application is for a building too close to a lot line or does not meet the required setback, the focus of the first
factor is whether the request to place a building there is reasonable.
Stafffeels that the property owner does not propose to use the property in a reasonable manner, as placing a portion of
the garage in the setback area could be avoided by extending the garage to the west versus east, which would not
encroach on the setback. Additionally, there is another detached garage on the property that is approximately 24x30' in
six. Having a garage is a reasonable request, however, there is room to add onto the garage on the west side without
encroaching on the setback area. This question was answered NO.
2. Uniqueness
The second factor is that the landowner's problem is due to circumstances unique to the property not caused by the
landowner. The uniqueness generally relates to the physical characteristics of the particular piece of property, that is, to
the land and not personal characteristics or preferences of the landowner. When considering the variance for a building to
encroach or intrude into a setback, the focus of this factor is whether there is anything physically unique about the
particular piece of property, such as sloping topography or other natural features like wetlands or trees.
Staff feels the landowner's problem is not unique to the property because there is room to add onto the garage by meeting
the current setbacks. Staff believes it may be more convenient or a personal preference for the applicant to build a
garage addition to the east with a 6-foot setback versus the required 8 feet but it doesn't appear that "convenience " is a
factor that should be consideredfroma legal standpoint. There is nothing physically unique about this property. It is a
Variance
1891 W. Shore Dr.
Planning Commission—10-20-20
Page 3
rectangular corner lot that is flat and doesn't have anv topographic issues. The buildings have been oriented on this lot
to the landowner's preference. This question was answered NO.
3. Essential character
The third factor is that the variance, if granted, will not alter the essential character of the locality. Under this factor,
consider whether the resulting structure will be out of scale, out of place, or otherwise inconsistent with the surrounding
area. For example, when thinking about the variance for an encroachment into a setback, the focus is how the particular
building will look closer to a lot line and if that fits in with the character of the area.
Stafffeels this request will alter the essential character ofthe locality. Under the context of this request, staff believes the
" locality" is the general neighborhood area around this properiy. Staffis unaware ofanv other structures that are
located within the setback area in this area. Since there are no other structures that are in the setback area the proposed
garage addition will be out of place in this neighborhood. This question was answered NO.
Another factor to consider for granting a variance is whether the variance request is in harmony with the purpose and
intent of the ordinance? The Zoning Ordinance has an introductory section (154.001) that says the intent and purpose of
this chapter shall be:
Please note: Underlined Items are relevant to this request.
(A) To regulate and limit the height and bulk of buildings hereafter to be erected;
(B) To establish, regulate and limit the building or setback lines on or along any street, traffic way, drive or
parkway;
(C) To regulate and limit the intensity of use of lot areas and to regulate and determine the area of open
spaces within and surrounding buildings hereafter to be erected,
(D) To classify, regulate and restrict the location of trades and industries and the location of buildings
designed for specified industrial, business, residential and other uses;
(E) To divide the entire municipality into districts of such number, shape and area, and of such different
classes according to use of land and buildings, height and bulk of buildings, intensity of use of lot areas,
area of open spaces and other classifications, as may be deemed best suited to regulate development;
(F) To fix standards to which buildings or structures therein shall conform,
(G) To prohibit uses, buildings or structures incompatible with the character of established districts;
(H) To prevent additions to and alteration or remodeling of existing buildings or structures in such a way as to
avoid the restrictions and limitations lawfully imposed;
(I) To classify, regulate and restrict the use of property on the basis of land use relationship;
(J) To provide for variations from these regulations, standards, restrictions and limitations,
(K) To provide for conditional uses, including planned development, within the established districts;
(L) To provide administrative bodies and procedures as shall be necessary to the implementation and
enforcement of the various provisions of this chapter;
Variance
1891 W. Shore Dr.
Planning Commission—10-20-20
Page 4
(M) To provide for the orderly amendment of this chapter; and
(N) To provide regulations pertaining to pre-existing lots, structures and uses which do not conform to the
regulations, standards, restrictions and limitations established by this chapter.
Another factor to consider is whether the variance is consistent with the Comprehensive Plan? The Hutchinson
Comprehensive Plan doesn't specifically get into issues related to variances. The comprehensive plan is used to plan for
future uses versus specific dimensional standards that are found in the Zoning Ordinance which is discussed in great detail
above.
Based on the fact that all of the questions of the variance "test" were answered no, staff recommends the variance be
denied due to not meeting the legal standard outlined in the zoning ordinance. It should also be noted that if the Planning
Commission has different opinions on the "test" answers and all three questions are answered yes, the variance may be
granted if the Commission feels it meets the intent and purpose of the Zoning Ordinance. Staff recommends denial of the
request for the following reasons:
1) The request isn't reasonable because the garage could be made two feet larger by extending to the west, which
wouldn't encroach on any setback areas and would meet zoning ordinance requirements.
2) The request for the variance isn't caused by a unique issue such as a physical characteristic. There is nothing
physically unique about the lot.
3) The request for the variance will alter the essential character of the neighborhood. If approved, this structure
would be out of character because it doesn't meet the required setbacks.
4) Staff believes the request is related to preference of the landowner rather than to a physical characteristic with the
land. The garage could be extended to the west versus east and accommodate parking of the larger vehicle and
still meet required setbacks.
5) Staff believes that the variance is not in harmony with the purpose and intent of the ordinance as found in section
154.001 of the Zoning Ordinance. Specifically, 154.001 (C), (F) and (G).
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CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/14/20-10/27/20
Check Date
-------------------------------------------------------------------------------------------------
10/09/2020
Check
EFT1316
Vendor Name
EFTPS
Description
-----------------------------------------------------------------------------
Payroll 9/20/20 - 10/3/20
Amount
---------------------
70,566.85
10/09/2020
EFT1317
Child Support
Payroll 9/20/20 - 10/3/20
577.29
10/09/2020
EFT1318
M N Dept of Revenue
Payroll 9/20/20 - 10/3/20
12,807.46
10/09/2020
EFT1319
Provident Life
Payroll 9/20/20 - 10/3/20
591.76
10/09/2020
EFT1320
PERA
Payroll 9/20/20 - 10/3/20
53,731.30
10/09/2020
EFT1321
TASC-Flex
Payroll 9/20/20 - 10/3/20
1,491.70
10/09/2020
EFT1322
TASC-H S A
Payroll 9/20/20 - 10/3/20
13,256.84
10/09/2020
EFT1323
ICMA
Payroll 9/20/20 - 10/3/20
3,308.52
10/09/2020
EFT1324
VOYA
Payroll 9/20/20 - 10/3/20
330.00
10/09/2020
EFT1325
MNDCP
Payroll 9/20/20 - 10/3/20
350.00
10/09/2020
212742
NCPERS
Payroll 9/20/20 - 10/3/20
336.00
10/09/2020
212743
HART
Payroll 9/20/20 - 10/3/20
469.77
10/09/2020
212744
MNPEA
Payroll 9/20/20 - 10/3/20
585.00
10/14/2020
212745
POSTMASTER
POSTAGE - UB BILLINGS
1,540.00
10/14/2020
212746
SCOTTJASTER-JUNK-N-TREASURES
SIGN&AWNING GRANT -EDA
919.38
10/19/2020
212747
MINNESOTA CHIEFS OF POLICE
PERMITS TO ACQUIRE A HANDGUN - POLICE
112.50
10/19/2020
212748
TNT PAINTING LLC
CARES ACT BUSINESS SUBSIDY GRANT
10,500.00
10/27/2020
212749
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
798.45
10/27/2020
212750
ACE HARDWARE - 1790
TIRE GAUGES - FIRE
13.98
10/27/2020
212751
ACE HARDWARE - 1825
REPAIR & MAINT SUPPLIES - POLICE
43.47
10/27/2020
212752
ACE HARDWARE - 6762
NUTS/BOLTS/NAILS-COMPOST
24.82
10/27/2020
212753
ALLSTATE PARTS OF GLENCOE
TRUCK & TRAILER PARTS - COMPOST
24.08
10/27/2020
212754
AMAZING GRACE BOUTIQUE LLC
CARES ACT BUSINESS SUBSIDY GRANT
8,000.00
10/27/2020
212755
AMERICAN BOTTLING CO
COST OF GOODS SOLD - LIQUOR HUTCH
184.08
10/27/2020
212756
AMERICAN PUBLIC WORKS ASSN -APWA
2021 MEMBERSHIP RENEWALS
1,093.75
10/27/2020
212757
ANCHOR PROMOTIONS
FIRE PREVENTION ITEMS: BANDS, BADGES, TRUCKS
999.98
10/27/2020
212758
ANIMAL MEDICAL CENTER ON CROW RIVER
SEPT PROCESSING/BOARDING FEES- POLICE
284.00
10/27/2020
212759
ANOKA COUNTY COURT ADMIN
BAIL -POLICE
500.00
10/27/2020
212760
APX CONSTRUCTION GROUP, LLC
PAY APP #5 THRU 8/31/20 - REC CENTER
219,447.53
10/27/2020
212761
ARAMARK UNIFORM & CAREER APPAREL GR
10/5 CLEANING SERVICES - LIQUOR HUTCH
160.59
10/27/2020
212762
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
812.10
10/27/2020
212763
ARTIST DALE LEWIS
2020 SCULPTURE STROLL WINNER - "OLD TEX"
500.00
10/27/2020
212764
AUTOVALUE- GLENCOE
EQUIPMENT PARTS - HATS
502.94
10/27/2020
212765
B & C PLUMBING & HEATING INC
RPXTESTS- ARENA/WATERPARK
270.00
10/27/2020
212766
BARGEN INC
INFRARED PATCH, GRANT AVE SE TRAIL
600.00
10/27/2020
212767
BART'S LLC
CARES ACT BUSINESS SUBSIDY GRANT
10,000.00
10/27/2020
212768
BAUER BUILT INC
TIRES - MULTIPLE DEPTS
1,727.54
10/27/2020
212769
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
5,844.44
10/27/2020
212770
BELLINA AME COMPANY
CARES ACT BUSINESS SUBSIDY GRANT
12,000.00
10/27/2020
212771
BENEFIT EXTRAS INC
SEPT COBRA FEES
126.00
10/27/2020
212772
BERTRAM ASPHALT COMPANY, INC.
2020 CREEKSIDE BITUMINOUS & STREET REPAIRS
128,652.67
10/27/2020
212773
BLUE VALLEY SOD
PEAT DELIVERED - COMPOST
1,800.00
10/27/2020
212774
BRAUN INTERTEC CORP
SOUTH CENTRAL DRAINAGE AREA IMPV - THRU 10/9/20
1,360.50
10/27/2020
212775
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
15,833.10
10/27/2020
212776
BW WELDING
FABRICATE FLANGE- WWTP
70.00
10/27/2020
212777
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
55,952.15
10/27/2020
212778
CALAVERA, DEB
RETIREMENT GIFT FOR PAT V - ENG
30.00
10/27/2020
212779
CARD SERVICES
SUPPLIES - SR CENTER
21.50
10/27/2020
212780
CARS ON PATROL SHOP LLC
CARES ACT BUSINESS SUBSIDY GRANT
11,000.00
10/27/2020
212781
CENTRAL HYDRAULICS
EQUIPMENT PARTS- MULTIPLE DEPTS
1,498.66
10/27/2020
212782
CENTRAL MCGOWAN
ACETYLENE, HIGH PRESSURE - MULTIPLE DEPTS
156.00
10/27/2020
212783
CHEMISOLV CORP
CUSTOM DEWATERING FLOCCULENT- WWTP
2,628.00
10/27/2020
212784
CINTAS CORPORATION
CLEANING SUPPLIES & SERVICE - MULTIPLE DEPTS
304.62
10/27/2020
212785
COLDSPRING
ROSE NICHE FRONT -CEMETERY
262.00
10/27/2020
212786
CONNELLY CARPET CLEANING
CLEANED CARPETS - WWTP
200.00
10/27/2020
212787
COOL Al R M ECHAN ICAL I NC
SEMI-ANNUAL INSPECTION/START-UP - CIVIC ARENA
2,238.00
10/27/2020
212788
CORE & MAIN LP
WATER METERS
1,101.85
10/27/2020
212789
CREEKSIDE SOILS
BITCON - S. CENTRAL DRAINAGE PROJECT 2020
9,113.98
10/27/2020
212790
CRIME STOPPERS OF MINNESOTA
2021 LAW ENFORCEMENT PARTNERSHIP PROGRAM
200.00
10/27/2020
212791
CROW RIVER WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
890.40
10/27/2020
212792
DANIELS SHARPSMART INC
SHARPS CONTAINER DISPOSAL- PUBLIC SAFETY
210.89
10/27/2020
212793
DELANO CEMETERY SERVICES INC
LAW ENFORCEMENT PARK ENGRAVING
500.00
10/27/2020
212794
DELL MARKETING L.P.
COMPUTERS- MULTIPLE DEPTS
1,944.15
10/27/2020
1212795
1 DIRECT PLASTICS
IWONDERBLEND ITEMS -COMPOST
17,999.38
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/14/20-10/27/20
Check Date
-------------------------------------------------------------------------------------------------
10/27/2020
Check
212796
Vendor Name
DOG -ON -IT -PARKS
Description
-----------------------------------------------------------------------------
BAGS - PARKS
Amount
---------------------
165.00
10/27/2020
212797
DPC INDUSTRIES INC
SODIUM HYPO - WWTP
1,113.66
10/27/2020
212798
DRAIN PROS INC
HYDRO JETTING/ CAMERA INSPECTION - ELKS PARK
770.00
10/27/2020
212799
E2 ELECTRICAL SERVICES INC
RETRO 2 6-LAMP LIGHTS - AIRPORT
257.50
10/27/2020
212800
ECOLAB PEST ELIMINATION
10/13 RODENT PROGRAM - REFUSE
167.17
10/27/2020
212801
ELECTRO WATCHMAN
CONNECT EXISTING & FIRE ALARM MONITORING - NEW PD
1,864.39
10/27/2020
212802
ESS BROTHERS & SONS
TYPE C GRATE, GLUE - STORM WATER
714.80
10/27/2020
212803
FASTENAL COMPANY
SAW BLADE - PARKS
26.00
10/27/2020
212804
GASSER, STEVE
UB refund for account: 1-685-8150-5-04
44.41
10/27/2020
212805
GEB ELECTRIC INC
REPAIR & REPLACE GRI/GFI - POLICE
491.00
10/27/2020
212806
GRAINGER
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
1,591.60
10/27/2020
212807
GRIMSLEY, ROBERT
UB refund for account: 1-685-7050-8-01
11.84
10/27/2020
212808
HACH COMPANY
CA610 FLUORIDE REAGENT SET- WATER
94.45
10/27/2020
212809
HAGER JEWELRY INC.
NAME PLATE & ENGRAVING - ENGINEERING
26.50
10/27/2020
212810
HANSEN GRAVEL INC.
DIRT/COMPOST MIX - MULTIPLE DEPTS
863.00
10/27/2020
212811
HANSON & VASEK CONSTRUCTION
2020 CONCRETE REPAIRS -STREETS
4,840.00
10/27/2020
212812
HEARTLAND AG SYSTEMS
INDUSTRIAL HOSE - WWTP
28.40
10/27/2020
212813
HERGENRADER, LISA
REIMB: LUNCH FOR STAFF - DMV
18.88
10/27/2020
212814
HILLYARD / HUTCHINSON
CLEANING/MAINTENANCE SUPPLIES- MULTIPLE DEPTS
404.12
10/27/2020
212815
HJERPE CONTRACTING
ARCH STSE DRAINAGE IMPROVEMENT -STORM WATER
8,280.00
10/27/2020
212816
HUTCHFIELD SERVICES INC
OCTOBERJANITORIALSERVICES - HATS
3,342.00
10/27/2020
212817
HUTCHINSON CENTER FOR THE ARTS
CARES ACT BUSINESS SUBSIDY GRANT
10,500.00
10/27/2020
212818
HUTCHINSON CO-OP
FUEL & SUPPLIES - MULTIPLE DEPTS
7,593.32
10/27/2020
212819
HUTCHINSON HEALTH
DRUG TESTING - PARKS
16.00
10/27/2020
212820
HUTCHINSON HRA
TIF ADMIN FEE - MAYCE STEFFEN
500.00
10/27/2020
212821
HUTCHINSON SUPERSTORES INC
CARES ACT BUSINESS SUBSIDY GRANT
12,500.00
10/27/2020
212822
HUTCHINSON UTILITIES
UTILITIES 9/1- 10/1-20
94,889.24
10/27/2020
212823
HUTCHINSON UTILITIES
STREETS BUCKET TRUCK INSPECTIONS
790.00
10/27/2020
212824
HUTCHINSON WHOLESALE #1550
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
210.68
10/27/2020
212825
HUTCHINSON WHOLESALE #1551
FUEL FILTERS, PLUGS, CAPSULES - COMPOST
130.04
10/27/2020
212826
HUTCHINSON WHOLESALE #1552
SABER LITE, WRENCH COMBS - PARKS
121.38
10/27/2020
212827
HUTCHINSON, CITY OF
STORM DRAINAGE 9/1-9/30-20
6,269.94
10/27/2020
212828
1 & S GROUP, INC.
REC CENTER IMPRV - SERVICES THRU 9/30/20
11,000.00
10/27/2020
212829
I.M.S. SHARPENING SERVICE
10/9 CATCH BASIN REPAIR - STORM WATER
3,150.00
10/27/2020
212830
INDIAN ISLAND WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
129.12
10/27/2020
212831
INTERSTATE BATTERY SYSTEM MINNEAPOL
BATTERIES- HATS, STREETS
219.69
10/27/2020
212832
J & B PALLET, LLC
PALLETS - COMPOST
4,984.00
10/27/2020
212833
JAY MALONE MOTORS
2017 EXPLORER: DOME LIGHT REPAIR- FIRE
656.47
10/27/2020
212834
JEFF MEEHAN SALES INC.
SEPT 2020 CREEKSIDE COMMISSIONS
1,736.19
10/27/2020
212835
JLR GARAGE DOOR SERVICE
CAR WASH OPENER - HATS
2,100.00
10/27/2020
212836
JOHNSON BROTHERS LIQUOR CO.
COST OF GOODS SOLD - LIQUOR HUTCH
30,991.44
10/27/2020
212837
KAHNKE BROTHERS NURSERY
TREES & LANDSCAPING - MULTIPLE DEPTS
2,208.25
10/27/2020
212838
KINNEY & LANGE
LEGAL FEES TO TRADEMARK NEW HUTCH LOGO
12,000.00
10/27/2020
212839
KOHLS SWEEPING SERVICE
HAULING, CONCRETE, FILL, STENCIL- MULTIPLE DEPTS
3,472.50
10/27/2020
212840
KRIS ENGINEERING
P5.5 MILLING TEETH - STREETS
1,089.74
10/27/2020
212841
KRISS PREMUIM PRODUCTS INC
COOLING TOWER TREATMENT -ARENA
449.28
10/27/2020
212842
KRUMREY, SHANTAY
REFUND: ROOM RENTAL CANCELLED DUE TO COVID - EV CTR
1,250.00
10/27/2020
212843
LANO EQUIPMENT OF NORWOOD
BOBCAT: PICK UP BROOM - STREETS
504.28
10/27/2020
212844
LEGIONVILLE
LEGIONVILLE AMERICAN LEGION PAVER
500.00
10/27/2020
212845
LOCHER BROTHERS INC
COST OF GOODS SOLD - LIQUOR HUTCH
34,194.60
10/27/2020
212846
LOGIS
OCT APPL SUP-GIS BASE & SERVICES - MULTIPLE DEPTS
7,529.62
10/27/2020
212847
LYNDE & MCLEOD INC.
SEPT YARDWASTE - COMPOST
241.14
10/27/2020
212848
MADDEN GALANTER HANSEN LLP
LEGAL SERVICES THRU 8/31/20 - POLICE
323.00
10/27/2020
212849
MARCO TECHNOLOGIES, LLC
9/4 - 10/3-20 PRINTING CONTRACT - ENTERPRISE CTR
87.24
10/27/2020
212850
MARCO TECHNOLOGIES, LLC
9/20 - 10/20-20 PRINTING CONTRACT - VARIOUS DEPTS
1,464.93
10/27/2020
212851
MARIA'S HAIR SALON
CARES ACT BUSINESS SUBSIDY GRANT
3,530.00
10/27/2020
212852
MAYTAG LAUNDRY & CAR WASH
9/22 LAUNDRY SERVICES - EVENT CENTER
111.84
10/27/2020
212853
MCLEOD COUNTY
REFUND FOR HOPE COLE - REC
32.00
10/27/2020
212854
MCLEOD COUNTY HISTORICAL SOCIETY
CARES ACT BUSINESS SUBSIDY GRANT
12,000.00
10/27/2020
212855
MCLEOD COUNTY RECORDER
SITE PLAN & ZONING FOR AIRPORT
92.00
10/27/2020
212856
MEDICA
NOVEMBER MEDICAL INSURANCE
138,895.55
10/27/2020
212857
MEI TOTAL ELEVATOR SOLUTIONS
OCT-NOV SERVICE ELEV 1 ONLY -LIBRARY
200.16
10/27/2020
212858
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
462.82
10/27/2020
212859
MEYER LABORATORY INC
NILODEW - PARKS
90.26
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/14/20-10/27/20
Check Date
-------------------------------------------------------------------------------------------------
10/27/2020
Check
212860
Vendor Name
MID-AMERICAN RESEARCH CHEMICAL
Description
-----------------------------------------------------------------------------
REPAIR & MAINT SUPPLIES - WWTP, HATS
Amount
---------------------
3,697.26
10/27/2020
212861
MIDWEST MACHINERY CO
PLUG FOR LEAF VAC TRACTOR
38.12
10/27/2020
212862
MILLNER HERITAGE VINEYARD & WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
1,096.80
10/27/2020
212863
MINI BIFF
8/28- 9/24 RENTALS - MULTIPLE DEPTS
346.56
10/27/2020
212864
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
1,309.80
10/27/2020
212865
MN DEPT OF LABOR & INDUSTRY
3RD QTR SURCHARGES - BLDG INSPEC
4,910.14
10/27/2020
212866
NERO ENGINEERING LLC
SEPT HEADWORKS PRELIM DESIGN - WWTP
2,928.00
10/27/2020
212867
NORTH CENTRAL INTERNATIONAL
VALVE, VELCAB - COMPOST TRAILER
76.43
10/27/2020
212868
NORTHERN BUSINESS PRODUCTS
TOILET SCRUBBER KIT, WIPES - POLICE
47.43
10/27/2020
212869
NORTHERN SAFETY & INDUSTRIAL
FIRSTAID KITS -COMPOST
19.10
10/27/2020
212870
NUVERA
OCT PHONE SERVICES - MULTIPLE DEPTS
6,271.47
10/27/2020
212871
ODYSSEY ENTERTAINMENT INC
CARES ACT BUSINESS SUBSIDY GRANT
13,500.00
10/27/2020
212872
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
2,168.50
10/27/2020
212873
PEAT INC.
SPHAGNUMFINE-COMPOST
13,475.00
10/27/2020
212874
PECE RECYCLING LLC
PALLETS -COMPOST
1,306.25
10/27/2020
212875
PENMAC STAFFING SERVICES, INC.
CREEKSIDE TEMP STAFFING
1,313.76
10/27/2020
212876
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
2,942.86
10/27/2020
212877
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
27,541.69
10/27/2020
212878
PHONETICALLY SPEAKING &ASL
BINDERS -POLICE
255.00
10/27/2020
212879
PLU NKETTS PEST CONTROL
10/1 PEST CONTROL -ARENA
36.40
10/27/2020
212880
PREMIUM WATERS
OCT SERVICE - PARKS
8.00
10/27/2020
212881
PRO AUTO MN INC.
OIL CHANGES FOR MULTIPLE VEHICLES
150.10
10/27/2020
212882
R & H PAINTING
LINE 4 EA. MANHOLES - SEWER
25,732.00
10/27/2020
212883
R & R EXCAVATING
LETTING #4 CLASS 5, HAUL OUT- AIRPORT PROJECT
338.75
10/27/2020
212884
RED BULL DISTRIBUTION COMPANY, INC.
COST OF GOODS SOLD - LIQUOR HUTCH
49.00
10/27/2020
212885
REINER ENTERPRISES INC
HAULING BRUSH TO KENTON COUNTY- CROMPOST
1,487.50
10/27/2020
212886
REYNOLDS TRANSPORT INC
CARES ACT BUSINESS SUBSIDY GRANT
12,500.00
10/27/2020
212887
RICHARD LARSON BUILDERS
TIF: MAYCE STEFFEN
5,000.00
10/27/2020
212888
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
156.04
10/27/2020
212889
SALTMAN LLC
50 LBS SALT - ARENA
150.00
10/27/2020
212890
SCHLUETER, JENNALEE
SKATE SCHOOL CLASS CANCELLED
84.00
10/27/2020
212891
SHORT-ELLIOT-HENDRICKSON, INC
5TH AVE INDUSTRIAL PARKTHRU 10/15/20
5,147.60
10/27/2020
212892
SITEONE LANDSCAPE SUPPLY
EXP REPAIR COUPLING, VALVE BOX- PARKS
116.41
10/27/2020
212893
SJM CONSTRUCTION LLC
PREP & POUR SLAB AT ENTRY - REFUSE
2,838.00
10/27/2020
212894
SOLUS LED
LED LIGHTS - CITY CENTER, ARENA
442.84
10/27/2020
212895
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
32,085.42
10/27/2020
212896
SSM ENTERPRISES LLC
CARES ACT BUSINESS SUBSIDY GRANT
14,000.00
10/27/2020
212897
STAPLES ADVANTAGE
GLOVES - PARKS
15.86
10/27/2020
212898
STREICH TRUCKING
CREEKSIDE FREIGHTTO MARSHALL-COMPOST
6,525.00
10/27/2020
212899
SU BWAY OF H UTCH I NSON I NC
CARES ACT BUSINESS SUBSIDY GRANT
14,000.00
10/27/2020
212900
SUN LIFE FINANCIAL
NOVEMBER DENTAL CLAIMS &ADMIN FEES
6,399.70
10/27/2020
212901
TALKPOI NT TECH NOLOGI ES INC
PLANTRONICS HEADSETS- POLICE
169.95
10/27/2020
212902
TECHBROS INC
CARES ACT BUSINESS SUBSIDY GRANT
10,500.00
10/27/2020
212903
THE PAINT FACTORY
CARES ACT BUSINESS SUBSIDY GRANT
11,500.00
10/27/2020
212904
THEIN WELL
RECOVERY CLEAN FOR WELL 8 AND WELL 5 - WATER
47,885.55
10/27/2020
212905
TIDY TIGHTWADS LLC
CARES ACT BUSINESS SUBSIDY GRANT
11,000.00
10/27/2020
212906
TITAN MACHINERY
EQUIPMENTPARTS-MULTIPLEDEPTS
60.11
10/27/2020
212907
TRIMBO, DAVID
DEEP SCRUB & SHAMPOO OF TILE FLOORS - POLICE
945.00
10/27/2020
212908
TRIPLE CREEK YARDSCAPES LLC
CEMENT WORK AT ELKS PARK
6,200.00
10/27/2020
212909
TRUE BRANDS
COST OF GOODS SOLD - LIQUOR HUTCH
224.40
10/27/2020
212910
UNITED PACKAGING & DESIGN
STRETCH FILM -COMPOST
19,835.00
10/27/2020
212911
UNUM LIFE INSURANCE CO OF AMERICA
NOVEMBER LIFE INSURANCE
2,645.89
10/27/2020
212912
USA BLUE BOOK
ADAPTERS - WWTP
77.75
10/27/2020
212913
VERIZON CONNECT NWF, INC.
SEP PHONE SERVICES -STREETS
80.95
10/27/2020
212914
VERIZON WIRELESS
SEP PHONE SERVICES - POLICE
39.54
10/27/2020
212915
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
12,881.05
10/27/2020
212916
VI KING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
425.70
10/27/2020
212917
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
11,096.90
10/27/2020
212918
VIVID IMAGE
ANNUALSAFE & SOUND WEBSITES; EDA WEBSITE PROJ
6,135.00
10/27/2020
212919
WASTE MANAGEMENT OF WI -MN
9/16-9/30 RESIDENTIAL REFUSE
6,956.35
10/27/2020
212920
WATERVILLE FOOD & ICE
COST OF GOODS SOLD - LIQUOR HUTCH
856.95
10/27/2020
212921
WEST CENTRAL SANITATION INC.
SEPTEMBER RESIDENTIAL REFUSE
48,660.98
10/27/2020
212922
WETTERLING, RENEE
UB refund for account: 3-443-8520-8-01
70.90
10/27/2020
212923
WINE COMPANY, THE
ICOST OF GOODS SOLD - LIQUOR HUTCH
1,477.20
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/14/20-10/27/20
Check Date
-------------------------------------------------------------------------------------------------
10/27/2020
Check
212924
Vendor Name
WINE MERCHANTS INC
Description
-----------------------------------------------------------------------------
COST OF GOODS SOLD - LIQUOR HUTCH
Amount
---------------------
51.33
10/27/2020
212925
WITTE, NICHOLAS
UB refund for account: 3-926-0700-0-04
246.65
10/27/2020
212926
WM M U ELLER &SONS
CITY ALLEY #40IMPROVEMENTS
93,706.25
Total - Check Disbursements:
$ 1,469,565.11
Department Purchasing Card Activity - September 2020
Date
Dept
Vendor Name
Description
Amount
09/10/2020
PLANNING
AMAZON
Gasket
23.23
09/15/2020
PLANNING
DEPARTMENT OF LABOR & INDUSTRY
Training
25.00
09/15/2020
PLANNING
DEPARTMENT OF LABOR & INDUSTRY
Training
50.00
09/21/2020
PLANNING
AMAZON
Gasket
25.96
09/29/2020
PLANNING
AMAZON
Credit - no invoice provided by amazon.
(17.24)
09/03/2020
CREEKSIDE
AMAZON
Dual monitor desk stand and anti -fatigue mat
71.62
09/04/2020
CREEKSIDE
AMAZON
Adjustable stand-up desk riser
163.99
09/07/2020
CREEKSIDE
SPS COMMERCE
Aug 2020 SPS fees for United Hardware and Bomgaars
215.00
09/21/2020
CREEKSIDE
MASTERCPE LLC
Online cost accounting class for Jake V.
84.95
09/22/2020
CREEKSIDE
AMAZON
Webcam stand
19.99
09/23/2020
CREEKSIDE
AMAZON
Hydrogen Peroxide
4.65
09/23/2020
CREEKSIDE
AMAZON
Hydrogen Peroxide
4.65
09/24/2020
CREEKSIDE
AMAZON
Office desk for Jake V
504.04
09/24/2020
CREEKSIDE
AMAZON
Webcam
98.00
09/28/2020
CREEKSIDE
AMAZON
Trailer license plate lights
29.00
09/28/2020
CREEKSIDE
AMAZON
Grease fitting kit
34.95
09/01/2020
FINANCE
AMAZON
Engineering office supplies
19.99
09/02/2020
FINANCE
AMAZON
Finance office supplies
9.95
09/07/2020
FINANCE
AMAZON
COVID supplies, masks and gloves
893.30
09/17/2020
FINANCE
AMAZON
City Center office supplies
41.55
09/18/2020
FINANCE
AMAZON
City Center office supplies
6.99
09/22/2020
FINANCE
AMAZON
Elections office supplies
38.74
09/01/2020
LIQUOR HUTCH
FACEBOOK
Facebook advertising
2.97
09/07/2020
LIQUOR HUTCH
MENARDS HUTCHINSON
Cleaning supplies
53.40
09/09/2020
LIQUOR HUTCH
ACE HARDWARE - 1315
Package repair supplies
7.99
09/15/2020
LIQUOR HUTCH
RITE INC
Credit card terminal replacement
639.11
09/16/2020
LIQUOR HUTCH
RETAIL INFORMATION TEC
Monthly Cloud Retailer fee
213.75
09/22/2020
LIQUOR HUTCH
CASH WISE FOODS
Paper towels
34.00
09/23/2020
LIQUOR HUTCH
EIG CONSTANTCONTACT.COM
Email blast advertising
70.00
09/24/2020
LIQUOR HUTCH
ACE HARDWARE - 1315
Cleaning supplies
4.99
09/25/2020
LIQUOR HUTCH
MENARDS HUTCHINSON
Replacement shelf for cooler
8.50
09/07/2020
PUBLIC WORKS
AMERICAN PUBLIC WORKS ASSN - APWA
APWA Management Practices Manual
87.88
09/09/2020
PUBLIC WORKS
PRO LIGHTING
LED Lights
166.86
09/10/2020
PUBLIC WORKS
POLLUTION CONTROL AGENCY
MPCA Project SW Permit
400.00
09/25/2020
PUBLIC WORKS
CIVIL AIR PATROL MAGAZINE
CAP Magazine Subscription
195.00
09/30/2020
PUBLIC WORKS
PSN MINNESOTA RWA MN
MRWA-Jim Navratil
80.00
09/03/2020
ADMIN
SUPREME CT LAWYER REGISTR
Supreme Court Registration
252.00
09/14/2020
ADMIN
MNEFILE
Filing Fees Ulland
75.00
09/14/2020
ADMIN
MNEFILE
Filling Fees Ulland
5.00
09/03/2020
EDA
MUDDY COW HUTCHINSON
New member orientation lunch
25.77
09/11/2020
EDA
LOGMEIN GOTOMEETING
GoToMeeting monthly service fee
11.39
09/18/2020
EDA
JIMMYS PIZZA
Lunch for Finance Team meeting
94.28
09/23/2020
EDA
USPS
Postage for CARES Business Assistance Program
55.00
09/24/2020
EDA
TOWN & COUNTRY TIRE
Tire for EDA van
110.06
09/15/2020
POLICE
MESSAGEMEDIA USA, INC.
Paging Service
69.62
09/17/2020
POLICE
AMAZON
Padded envelopes
40.95
09/25/2020
POLICE
AMAZON
Paper Clips and Scotch Brite Pads
14.59
09/28/2020
POLICE
AMAZON
Plastic Ware
16.49
09/30/2020
POLICE
MINNESOTA CHIEFS OF POLICE
Registration for Training 2201
150.00
09/14/2020
FIRE
SEARS
Clothes Dryer for Gear uniform
499.98
09/17/2020
FIRE
CASH WISE FOODS
bottled water for firefighters
39.80
09/01/2020
IT
AMAZON
Ergonomic Mouse for Jbeck
20.99
09/02/2020
IT
SOLARWINDS
Virtual server software
230.09
09/03/2020
IT
AMAZON
Office supplies organizers for Jbeck
11.27
09/04/2020IT
AMAZON
Speakers for AMayland
25.59
09/07/2020
IT
AMAZON
DVDs for Body Cams
42.20
Department Purchasing Card Activity - September 2020
Date
Dept
Vendor Name
Description
Amount
09/07/2020
IT
AMAZON
Office supplies organizers for Jbeck
4.41
09/14/2020
IT
AMAZON
Patch Cables
61.97
09/14/2020
IT
AMAZON
Laptop Cases Djochum TKloss
125.70
09/15/2020
IT
AMAZON
Desktop speakers for supplies
42.72
09/21/2020
IT
AMAZON
Airport Network Upgrades
220.87
09/22/2020
IT
AMAZON
Laptop case Beck Was returned
33.49
09/23/2020
IT
AMAZON
Sound patch cable for Council Chambers
5.09
09/24/2020
IT
BESTBUY
Surface Pro for Mike Schumann
789.00
09/24/2020
IT
AMAZON
HDMI cables for supply
22.77
09/28/2020
IT
LOGMEIN GOTOMEETING
GoToMeeting long distance option for Matt and Tom
10.79
09/29/2020
IT
AMAZON
Tools for Jbeck
20.19
09/29/2020
IT
AMAZON
Surge protectors for supply
95.49
09/30/2020
IT
AMAZON
COVID --- laptop cases for Jbeck and Jpaulson
122.96
$ 7,658.28
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: APPROVAL OF AND AUTHORIZATION TO SIGN PURCHASE AGREEMENT
Department: EDA
LICENSE SECTION
Meeting Date: 10/27/2020
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: Miles R. Seppelt
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
After further discussions with the developer, it is being requested that the City Council consider approval of a
Purchase Agreement (with contingencies) for the sale of the 3rd Avenue NW development site (the former CENEX
fertilizer plant) currently owned by the City.
EDA staff is in talks with a developer from the Twin Cities who's interested in doing a "high -end" apartment project on
the site of the former CENEX fertilizer plant, located at 210 3rd Avenue NW. The developer is requesting a purchase
agreement with the City at a proposed lot price of $351,329.
In 2008 the EDA & City partnered to purchase and clear the site for redevelopment. At that time the EDA contributed
$201,329 from the Downtown Revolving Loan Fund and the City contributed $150,000 from its Community
Improvement Fund to complete the project. If the sale is completed, those amounts would be repaid.
The Purchase Agreement is needed to provide the developer with some assurance that they will be "first in line" to
purchase the lot once they complete their due diligence process. The City is not obligated to complete the sale.
If the proposed development is found to be unacceptable, the City Council can refuse the needed zoning change,
refuse to approve the Development Agreement, reject the site plan, refuse to approve the needed Housing TIF District
and / or refuse to adopt the Ordinance needed to sell the property.
The EDA Board has discussed the project and is recommending approval.
The Purchase Agreement is enclosed for your review.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Approval of Purchase Agreement and authority to sign document.
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Authen8sign ID: F3E934DE-04FA-42A5•ACA1.887F345F7DA3
VACANT LAND PURCHASE AGREEMENT
This Vacant Land Purchase Agreement ("Agreement") is made by and between the City of
Hutchinson, a Minnesota municipal corporation ("Seller") and William Ask, an individual, or
assigns ("Buyer") as of this day of , 2020 ("Effective Date").
In consideration of this Agreement, Seller and Buyer agree as follows:
1. Sale of Property. Seller agrees to sell to Buyer, and Buyer agrees to buy from Seller, vacant
real property located in the City of Hutchinson, County of McLeod, Minnesota, described
as follows:
Lot 1, Block 1, Les Kouba Riverview Addition
together with all easements and rights benefitting or appurtenant to the land
(collectively, "Property"). The purpose of this transaction is to allow Buyer to construct
an apartment complex on the Property.
2. Purchase Price and Manner of Payment. The total purchase price ("Purchase Price") to
be paid by Buyer to Seller for the Property shall be Three Hundred Fifty One Thousand
Three hundred Twenty Nine Dollars ($351,329), and shall be payable by Seller financing
with the following terms: which the Buyer agrees to pay in cash or by certified check or
bank draft on the date of the closing and upon delivery of the deed as hereinafter
provided.
Buyer shall pay Five Thousand Dollars ($5,000) earnest money to Seller ("Earnest
Money"), which will be held at Title Company (defined below). Seller acknowledges and
agrees that at Closing (defined below), Buyer is entitled to a return of any Earnest Money
remaining after payment of the Purchase Price and any Buyer closing costs.
3. Closing. The closing on the purchase and sale contemplated by this Agreement (the
"Closing") shall occur within 15 days after the end of the Due Diligence Period (as
hereinafter defined), or such other time as mutually agreed to by the parties (the "Closing
Date"), at a title company reasonably selected by the parties ("Title Company"). Seller
agrees to deliver possession of the Property immediately after Closing.
4. Sale by Ordinance. Buyer acknowledges that sale of city owned real property by the City
of Hutchinson is done by ordinance, passage of which is at the sole discretion of the
Hutchinson City Council.
Authen8sign ID: F3E934DE-04FA42A5-ACAi-887F345F7DA3
S. "As Is" Sale. Seller and Buyer agree that upon Closing, the Property shall be sold and that
Buyer shall accept possession of the Property on the Closing Date "as is", where is, with
all faults, except as specifically warranted and represented by Seller in this Agreement.
6. Good Faith. The parties agree to cooperate and act in good faith in completing this
transaction as soon as reasonably possible.
7. Contingencies. The obligations of the Buyer and Seller under this Agreement are
contingent upon the following:
a. Representations and Warranties. The representations and warranties of Seller
contained in this Agreement must be true now to the best of Seller's knowledge
and on the Closing Date, as if made on the Closing Date.
b. Performance of Seller's Obligations. Seller shall have performed all of the
obligations required to be performed by Seller under this Agreement, as and when
required by this Agreement.
c. Title Evidence. The condition of the Title Evidence (defined below) shall be found
acceptable to Buyer.
d. Due Diligence and Disclosures. The period of time commencing on the Effective
Date and ending on the date that is 180 days after the Effective Date, or such
earlier date as Buyer elects, at Buyer's sole option and discretion, is referred to
herein as the "Due Diligence Period". Buyer shall have the right to conduct a due
diligence inquiry as to the condition of the Property and Buyer's intended use of
the Property during the Due Diligence Period. Such investigation shall be at
Buyer's expense, although Seller shall provide reasonable cooperation, including,
but not limited to, (1) permitting Buyer or its agents to physically enter and inspect
the Property, including conducting environmental testing on the property, and (ii)
providing Buyer with copies of any and all surveys, appraisals, engineering reports
and any and all other documents in Seller's possession, if any, related to the
condition and location of the Property. Buyer shall repair and restore any damage
to the Property caused by or occurring during Buyer's inspection, and return the
Property to substantially the same condition as existed prior to such entry. If Buyer
is dissatisfied with the results of the due diligence investigations(s), Buyer may
terminate this Agreement by giving written notice to Seller on or before the Due
Diligence Period. Buyer may close the Due Diligence Period early, at Buyer's sole
option and discretion, by providing Seller with written notice that Buyer has
completed due diligence and is electing to close on the purchase and sale
contemplated by this Agreement.
e. Development Agreement. Buyer and Seller shall enter into a Development
Agreement containing the following requirements:
Authentisign ID: F3Eg34DE-04FA-42A&ACA1-887F345F7DA3
i. Site needs to be developed with a minimum 50-unit apartment complex.
ii. Construction of the Apartment complex must be underway within 24
months of the signing of the Development Agreement.
iii. Project needs to be consistent with applicable zoning.
iv. Project must adhere to the city's site and project approval processes.
v. Buyer is responsible for all due diligence regarding the site.
f. Subject to City Council approval, the City will establish a Housing Tax Increment
Financing District on the property to make the project economically feasible for
the developer.
8. Termination. Buyer shall have until the end the Due Diligence Period to cancel this
Agreement for any failed contingency or any other reason, in Buyer's sole option and
discretion.
9. Documents to be Delivered to Buyer at Closing. On the Closing Date, Seller shall execute
and deliver to Buyer the following documents:
a. Quit Claim Deed. A Quit Claim Deed conveying marketable title to the Property,
subject to the following exceptions: (i) zoning laws, ordinances and regulations;
and (ii) agreements, easements, conditions, reservations, covenants and
restrictions of record, reasonably acceptable to Buyer.
b. Other Documents. Any other document(s) reasonably determined by Buyer or
Title Company, to be necessary to transfer the Property, free and clear of all
encumbrances except as otherwise provided herein.
10. Items to be Delivered to Seller at Closing. On the Closing Date, Buyer shall execute and/or
deliver to Seller the following:
a. Purchase Price. The Purchase Price by cash, cashier's check or wire transfer.
b. Other Documents. Any other document(s) reasonably determined by Seller to be
necessary to carry out the terms of this Agreement and close the transaction.
11. Title and Survey. Developer shall be responsible for performing any and all title and
survey examination or due diligence that Developer deems prudent, at Developer's sole
cost and expense. Developer acknowledges and agrees that the City is not providing any
representations or warranties as to the condition of title and expressly waives any claims
Developer may have against the City in connection with any title defects.
The Survey and the Title Commitment are sometimes referred to in this Purchase
Agreement collectively as the "Title Evidence."
Authentisign ID: F3E934DE-04FA-42A5-ACA1-887F345F7DA3
Buyer will have until the end of the Due Diligence Period to provide Seller with written
objections ("Objections") to the Property based upon the Title Evidence.
Seller will have 60 days from receipt of Buyer's written Objections to cure the Objections
to the reasonable satisfaction of Buyer. Seller will have 10 business days after it receives
the Objections to notify Buyer whether Seller intends to cure the Objections.
If Seller notifies Buyer that Seller intends to cure the Objections, then Closing will be
delayed for up to 60 days, pending cure of the Objections. Cure of the Objections by Seller
shall be reasonable, diligent, and prompt. Pending cure of the Objections, all payments
required herein and the Closing will be postponed. If the only Objections are for liens or
encumbrances for liquidated amounts that can be released, then there will be no delay in
the Closing. If Seller does not notify Buyer that Seller intends to cure the Objections or if
Seller notifies Buyer that Seller intends to cure but the Objections are not cured within
the 60 day period provided for above, then, at Buyer's option: (i) this Purchase Agreement
shall be null and void and neither party shall be liable to the other, and all Earnest Money
paid by the Buyer will be refunded to Buyer or (ii) Buyer may elect to proceed, subject to
uncured Objections, in which event, Closing shall proceed.
12. Prorations and Costs. Seller and Buyer agree to the following prorations and allocation of
costs regarding this Agreement:
Title Insurance and Closing Fee. Buyer will pay any reasonable and customary
closing fee or charge imposed by the Title Company.
b. Deed Tax. Any and all deed tax shall be paid by Buyer.
c. Property Taxes and Special Assessments. On or before the Closing Date, all real
estate taxes and special assessments shall be paid as follows:
Seller shall pay all real estate taxes payable in all years prior to the year of
closing.
Seller shall pay all special assessments including, but not limited to, sewer
and water assessments payable in all years prior to the year of Closing and
the year of Closing.
iii. General real estate taxes and special assessments payable in the year of
Closing shall be prorated between Seller and Buyer as of the Closing Date.
iv. Buyer shall pay all general real estate taxes and installments of special
assessments payable in all years following the year of Closing.
Authentlsign ID: F3E934DE-04FA-42A5-ACAi-887F345F7DA3
v. Attorneys' Fees. Each party shall pay its own attorneys' fees and expenses,
even when arising from any default, collection action or other dispute
hereunder.
vi. The fees for any real estate representatives retained shall be paid by the
party retaining such representative.
13. Representations and Warranties by Seller. To the best of Seller's knowledge, Seller
represents and warrants to Buyer as follows:
a. Seller's Documents. The documents delivered by Seller to Buyer at Closing will be
valid and binding obligations of Seller, and will be enforceable in accordance with
their terms.
b. As -Is. Except as expressly set forth in Section 12 (h) below, (i) the City makes no
representations or warranties regarding the Property, (ii) the City hereby
disclaims, and Buyer hereby waives, any and all representations or warranties of
any kind, express or implied, concerning the Property or any portion thereof, as
to its condition, value, compliance with laws, status of permits or approvals,
existence or absence of hazardous materials on site, occupancy rate or any other
matter of similar or dissimilar nature relating in any way to the Property, including
the warranties of fitness for a particular purpose, tenantability, habitability and
use and (iii) Buyer takes the Property "AS IS", "WHERE IS" and "WITH ALL FAULTS".
The Buyer is responsible for all remediation costs associated with the Property.
c. Authority and Capacity. Seller has full authority to enter into this Agreement and
complete capacity to understand the terms hereof.
d. Risk of Loss. To the extent the Property suffers any damage prior to the Closing
Date, Buyer shall have the option of canceling this Agreement.
FIRPTA. Seller is not a "foreign person," "foreign partnership," "foreign trust," or
"foreign corporation" under Internal Revenue Code Section 1445, and the rules
and regulations promulgated thereunder.
Methamphetamine Disclosure. Seller discloses and certifies that, to the best of
Seller's knowledge, methamphetamine production has not occurred on the
Property.
g. Wells and Septic Systems. Seller certifies that Seller does not know of any wells
within the Property, excepting closed environmental monitoring wells. Seller
certifies that Seller is not aware of any septic system or other private sewer system
on the Property.
Authentisign ID: F3E934DE-84FA-42A5•ACAi-887F345F7DA3
h. Environmental Condition. Seller acknowledges there may be hazardous
substances on the Property; the Property is not subject to any liens or claims by
government or regulatory agencies or third parties arising from the release or
threatened release of Hazardous Substances in, on or about the Property; Buyer
acknowledges the Property may have been used in connection with the
generation, disposal, storage, treatment and transportation of Hazardous
Substances; Buyer acknowledges there may have been releases, spills or other
discharges of Hazardous Substances on the Property. For purposes of this
Agreement, the term "Hazardous Substances" includes but is not limited to
substances defined as "hazardous substances," "Toxic substances" or "hazardous
wastes" in the Comprehensive Environmental Response Compensation Liability
Act of 1980, as amended, 42 U.S.C. §§9601, et seq., and substances defined as
"hazardous wastes," "hazardous substances," "pollutants or contaminants" as
defined in the Minnesota Environmental Response and Liability Act, Minnesota
Statutes Section 115B.02, et seq. The Term "Hazardous Substances" also includes
asbestos, polychlorinated biphenyls, petroleum (including crude oil or any fraction
thereof), petroleum product or heating oil.
i. FEMA 100-Year Flood Plain. Seller acknowledges the property is located within the
FEMA 100-year floodplain.
j. Airport Zoning Disclosure. If airport zoning regulations affect the Property, a copy
of those airport zoning regulations as adopted can be viewed or obtained at the
office of the county recorder where the Property is located.
k. Rights of Others to Purchase Property. Seller has not entered into any other
contracts for the sale of the Property, nor are there any rights of first refusal or
options to purchase the Property or any other rights of others that might prevent
the consummation of this Agreement on the terms herein.
I. Proceedings. There is no action, litigation, investigation, condemnation, or
proceeding of any kind pending or threatened against Seller or any portion of the
Property.
14. Representations and Warranties by Buyer. Buyer hereby represents and warrants to
Seller (as of the date of this Agreement and as of the Closing Date):
a. Authority and Capacity. Buyer has full power, authority and capacity to enter into
and perform this Agreement in accordance with its terms.
b. Environmental Condition. Buyer acknowledges receipt of Phase 1 and Phase II
environmental investigations, detailing the environmental condition of the
property. Buyer further acknowledges receipt of the Response Action Plan for the
property.
Authentisign ID: F3E934DE-04FA-42A5-ACA1.887F345F7DA3
15. Final Property Inspection. Seller covenants that between the date of the execution of this
Agreement and the Closing Date, Seller will continue to maintain the Property in a fashion
that is lawful and consistent with Seller's past practices. Seller will not change or permit
the change of the Property in any material way. In addition, Buyer shall be entitled to a
final inspection of the Property prior to Closing.
16. Damage. If, prior to the Closing Date, all or any part of the Property is materially damaged
casualty, the elements, or any other cause, Seller shall immediately give notice to Buyer
of such fact. If the property is damaged by casualty, the elements or any other cause, then
this Agreement shall be null and void at Buyer's option provided, however, that if Buyer
desires to proceed with its purchase of the Property, Seller shall assign any available
insurance proceeds to Buyer.
17. Assignment. Prior to the issuance of a Certificate of Occupancy for the Buyer, Buyer shall
not make, or suffer to be made, any total or partial sale, assignment, conveyance, lease,
or other transfer, with respect to this Agreement, the Development or the Property, or
any part thereof or any interest therein, or enter into any contract or agreement to do
any of the same, without the prior written approval of the City, which may be withheld in
the City's sole discretion. No transfer of, or change with respect to, ownership in the
Development or the Property or any part thereof, or any interest therein, however
consummated or occurring and whether voluntary or involuntary, shall operate, legally
or practically, to deprive or limit the City of or with respect to any rights or remedies or
controls provided in or resulting from this Agreement with respect to the Property and
the completion of the Development that the City would have had, had there been no such
transfer or change. No sale, assignment, conveyance, lease, or other transfer or approval
by the City of the same shall be deemed to relieve Buyer, or any other party bound in any
way by this Agreement or otherwise with respect to the completion of the Development,
from any of its obligations with respect thereto. Notwithstanding the foregoing, Buyer
shall be permitted to assign and/or convey its interest in the Agreement to a business
entity in which Buyer holds an interest.
18. Notices. Any notice required or permitted to be given by any party upon the other is
deemed delivered in accordance with this Agreement (a) four (4) business days after it is
deposited in the United States mail; (b) 24 hours after it is deposited with a nationally -
recognized over -night courier; (c) when it is personally delivered; or (d) when it is sent by
electronic transmission, and addressed as follows:
If to Seller
City of Hutchinson
ATTN: Miles R. Seppelt
Economic Development Director
111 Hassan Street SE
Hutchinson, MN 55350
Authentisign ID: F3E934DE-04FA-42A5-ACAi-887F345F7DA3
Email: mseppelt@ci.hutchinson.mn.us
If to Buyer
William Ask
13911 Ridgedale Dr. Suite 485
Minnetonka, MN 55305
Email: bill@hegenes.com
Notices shall be deemed effective on the date they are deemed to be delivered. Any party
may change its address for the service of notice by giving written notice of such change
to the other party, in any manner above specified, 10 days prior to the effective date of
such change.
19. Survival. Those provisions set forth in this Agreement relating to representations,
warranties, indemnification, proration and payment of expenses, and the availability of
attorney's fees upon default of the surviving provisions, shall survive the termination of
this Agreement.
20. Remedies. If Buyer defaults under this Agreement, Seller shall have the right to terminate
this Agreement by giving five (5) business days written notice to Buyer. If Buyer fails to
cure such default within 5 business days of the date of such notice, this Agreement shall
terminate and Seller may retain the Earnest Money and/or exercise any and all rights and
remedies available at law or in equity, including, but not limited to, the right to recover
money damages and seek specific performance.
If Seller defaults under this Agreement, Buyer shall give written notice to Seller. If Seller
fails to cure such default within five (5) business days, Buyer shall have the right to
terminate this Agreement without further notice and the right to seek recovery of money
damages or to seek specific performance of this Agreement.
21. Binding Effect. This Agreement binds and benefits the parties and their successors and
assigns.
22. Choice of law. This Agreement shall be subject to and governed by the laws of the State
of Minnesota and all questions concerning the meaning or intention of the terms of this
Agreement or concerning the validity thereof, and questions relating to the performance
hereunder shall be adjudged and resolved in accordance with the laws of the State of
Minnesota.
23. Representation by Attorney. Seller and Buyer acknowledge that each has been
represented by an attorney of its own choice with respect to entry into this Agreement
or has had an opportunity to be represented by an attorney. Seller acknowledges and
agrees that is representing Buyer in
Authentlslgn ID: F3E934DE-04FA-42A5.ACA1-887F345F7DA3
regards to this Agreement, and has not provided any legal advice to Seller. Each party is
responsible for its own attorney fees.
24. Time of Essence. Time is of the essence in all terms herein.
25. Scriveners Errors. Seller acknowledges and agrees that Buyer may correct any
typographical or scrivener's errors in this Agreement without the consent of Seller in
order to effectuate the terms of this Agreement. In the event Buyer makes any such
revisions, Buyer will provide a copy of the revised document(s) to Seller.
26. Entire Agreement; Modification; Counterparts and Electronic Signatures. This written
Agreement constitutes the complete agreement between the parties and supersedes any
prior oral or written agreements between the parties regarding the Property. There are
no verbal agreements that change this Agreement and no waiver or amendment of any
of its terms shall be effective unless in writing executed by the parties.
This Agreement or any amendments may be executed in counterparts, which, taken
together, shall constitute one original. The parties agree that this Agreement may be
transmitted between themselves by facsimile, email or other electronic means. The
parties intend that scanned, faxed, emailed or other electronically produced and/or
transmitted signatures constitute original signatures and that a faxed, emailed or other
electronically produced and/or transmitted agreement or counterparts containing the
signatures of all the parties is binding upon the parties.
27. Buyer and Seller agree to accommodate each other in the event of a 1031 exchange.
Seller and Buyer have executed this Agreement as of the date set forth above.
SELLER
City of Hutchinson
By:
Gary D. Forcier
Its: Mayor
and
By:
Matt Jaunich
Its: City Administrator
Authentisign ID: F3E934DE-04FA42ASACAI-887F345F7DA3
BUYER
William Ask
By: rf�
Mama6p. 09h 812020
\;Miam Hsk, or assigns
Its: Partner
HUTCHINSON CITY COUNCIL
Request for Board Action
New bylaws for the Hutchinson Fire Dept. Relief Association (HFD-RA)
Agenda Item:
Department: Fire
LICENSE SECTION
Meeting Date: 10/27/2020
Application Complete N/A
Contact: Mike Schumann
Agenda Item Type:
Presenter: Brandon Vik
Reviewed by Staff M
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The HFD-RA has been working closely with the law firm of Flaherty & Hood P.A. to create a new
set of by-laws to add the lump sum pension payout option. The main criteria that led to creating
these new by-laws:
-Create a lump sum option to promote Firefighter retention, improve long term fund
stability/growth and reduce longterm liability to the fund. Ensure new bylaws are correct and
legal, focusing on state statute and law reference throughout the document.
Additional focal points included: keep retired and defferred members on the same existing
monthly payout plan; current active Firefighters (FF) would have the option of monthly payout or
the lump sum payout; new FF hires will only be eligable for a lump sum payout; lump sum payout
must be financially equivalant to the exsiting monthly payout structure to give current active FF a
fair option.
Prior to this bylaw rewrite the HFD-RA is one of only two fire dpearmtent relief associations in the
state that still offer only a monthly payout.
Note: there is NO pension pay increase associated with these bylaws.
BOARD ACTION REQUESTED:
Review and Approval of New Bylaws for the Hutchinson Fire Dept. Relief Association (HFD-RA)
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
AMENDED BYLAWS OF THE
HUTCHINSON FIRE DEPARTMENT RELIEF
ASSOCIATION
Amended
October 8, 2020
Version 1
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
- 1 -
TABLE OF CONTENTS
Article1: General............................................................................................... 3
Article2: Purpose..........................................................................................................
3
Article3: Membership..................................................................................................
4
Article 4: Membership Meetings................................................................................
8
Article 5: Board of Trustees and Officers.................................................................
11
Article 6: Board Meetings.......................................................................................... 16
Article7: Funds...........................................................................................................
18
Article 8: Application for Benefits............................................................................
21
Article 9: Service and Deferred Pensions................................................................
24
Article 10: Ancillary Benefits....................................................................................
27
Article 11: Limits on Benefits....................................................................................
29
Article 12: Amendments and Dissolution...............................................................
30
AppendixA: Benefits.................................................................................................
31
Appendix B: Compensation......................................................................................
32
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-2-
ARTICLE 1. GENERAL
Section 1.1 Name. The name of the Association is the Hutchinson Fire Department
Relief Association (the "Association"). The Hutchinson Fire Department Relief
Association is organized, incorporated, and governed under Minnesota law and is
directly associated with the Hutchinson Fire Department.
ection 1.2 Type. The Association is a defined -benefit lump -sum relief Association
subject to Minn. Stat. §§ 424A.015; 424A.02; and 424A.091 to 424A.094. All benefits
Commented [AMH1]: I moved this sentence here to be
more in -line with the OSA model rules and to align better
with the organizational identity vs. the purpose.
provided by this Association derive from and are governed by Federal and State laws
and these bylaws.) Commented [AMH2]: I added references to Minnesota
Statute or other laws, as appropriate.
ection 1.3 Books and Records. The Association will keep, at a minimum, correct and
complete copies of its articles of incorporation and bylaws, accounting records, records
documenting Special Fund transactions, records necessary to determine benefits
payable and paid to individual members and their beneficiaries, and minutes of each of
its meetings that record the votes of actions taken. Unless a Records Retention Schedule
is adopted and the Minnesota Historical Society has been notified or authority to
destroy records is received from the Records Disposition Panel, relief Association
records may not be destroyed
ection 1.4 Fiscal Year. The Association's fiscal year begins on January 1 of each
calendar year and ends on December 31 of the same calendar year.)
ARTICLE 2. PURPOSE
Commented [AMH3]: This is a requirements for all Fire
Department Relief Associations. It is an area that is often
missed by local organizations, as it is a part of the
Minnesota record retention and MNHS statutes. I have
included links to the applicable schedules in the cover email.
Commented [AMH4]: This aligns with the previous
definition of an "accounting date," which is not the
preferred terminology or otherwise used in the document.
Section 2.1 Purpose. The purpose of the Hutchinson Relief Association is to provide
retirement and other benefits to its members and theirbeneficiariesl. The Hutchinson Commented [AMHs]: "Beneficiary" is the more
Fire Department Relief Association is a governmental entity that receives and manages appropriate term, as some beneficiaries are not
dependents.
public money with a primary purpose to provide retirement benefits to individuals
providing the government services of firefighting and emergency first response through
service in the Hutchinson Fire Department.
Hutclimson Fire Department Relief Association Bylaws: Ratified October 8, 2020
ARTICLE 3. MEMBERSHIP
Section 3.1 Qualification for Membership. All individuals who meet the following
requirements are eligible to apply for Active Membership in the Association:
(1) Firefighters. Engaged in or qualified to provide fire suppression or fire
prevention dut
(2) Work for Hutchinson Fire Department. In Active Service of the Hutchinson
Fire Department, pursuant to § 3.9, and
(3)
uirements for Association. Meet any additional standards
established by the Association.
Section 3.2 Application. Application for Active Membership shall be made in writing on
a form supplied by the secretary of the Association. All applications will be reviewed and
acted upon by the Board of Trustees within 90 days from the date of application.
ection 3.3 Exclusions. (a) The (Board of Trustees shall have the right to exclude any
applicant for Active Membership who has some medically determinable physical or
mental impairment or condition, which would constitute a predictable and unwarranted
risk of imposing liability for an ancillary benefit at any age earlier than the minimum age
specified for receipt of a service pension. (Prior to the acceptance of any application, the
Board of Trustees may require an applicant to present for consideration (1) the report of
the physician completing a physical examination physician undertaken at the expense of
the relief Association and present the report to the Board of Trustees and (2) the
applicant's medical history
(b) A minor may not be a member of the Association.
Section 3.4 Termination for Cause. Any member may be terminated from the
Association for cause by a majority vote of the Board of Trustees at a regular or special
meeting. Cause for termination includes, but is not be limited to, discharge from the
Hutchinson Fire Department, failure to account for money belonging to the Association,
Hutclunson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-4-
Commented [AMH6]: I changed the definition from
"active firefighters" to the "engaged in or qualified to"
language to match statutory language and language used in
other parts of the bylaws. The change also makes it clear
Lieutenants, Battalion Chiefs, etc. are included in
membership.
Commented [AMH7]: The deferred and retired members
will be covered elsewhere.
Commented [AMH8]: This provision directly conflicts
with the exclusion provisions.
Commented [AMH9]: Moved to the Exclusions section.
Commented [AMH10]: The Board, not the Association,
makes the decision regarding membership. (The CISA does
use Association here, but we find it best to be clear who is
making the decisions on membership exclusions.)
Commented [AMH11]: Under Minn. Stat. § 424A.01,
Subd. 4, a "good and valid defense" to a disability
discrimination action is for the board of Trustees to make a
determination after consideration of the applicant's medical
history AND the report of a physician completing an
examination at the expense of the relief Association.
Cost of the medical examination is an authorized
administrative expense under Minn. Stat. § 69.80(a)(4).
or feigning illness or injury for the purpose of defrauding the Association. Notice of the
meeting and a written statement of charges shall be given to such member and the
member shall be given an opportunity to be heard at the meeting.
Section 3.5 Termination by Resignation. Any member who resigns from the Hutchinson
Fire Department or the Association before vesting partial rights according to these
bylaws may be terminated by a majority vote of the Board. No notice or statement of
charges need be given to the member before the vote.
Section 3.6 Categories of Membership. Members of the Association shall be classified in
one of three categories: active, deferred, or retired. The categories are defined as
follows:
a) Active Member: A member of the Association who is a member of the
Hutchinson Fire Department engaged in or qualified to provide fire suppression
or fire prevention duties.
b) Deferred Member: A member of the Association who has:
(1) Firefighter with Hutchinson FD. Completed a minimum of 15 years of
service as a member of the Hutchinson Fire Department engaged in or
qualified to provide fire suppression or fire prevention duties;
(II) Member in good standing of the Association. Completed a minimum of
15 years as an Active Member in good standing in the Association; and
(111) Not reached minimum age. Has separated from service as an active
member of the Hutchinson Fire Department before age 50.
c) Retired Member: A member of the Association who is drawing a pension under
the bylaws of the Association. (Membership in the association ends when a lump
sum pension is paid.)
Hutclunson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-5-
Commented [AMH12]: This provision clarifies that
members who have received a lump sum pension are NOT
retired members of the association. Only members with an
ongoing pension are retired members.
Section 3.7 Voting Rights. All members of the Association shall be entitled to one vote
on any matter voted upon by the membership. Voting by proxy is not permitted.
Section 3.8 Membership Start Date. Membership in the Association begins on the date
a firefighter is hired by the City.
Section 3.9 Active Service. The performance of supervising or providing fire suppression
or fire prevention duties for the Hutchinson Fire Department meeting the minimum
requirements as specified in the Hutchinson Fire Department personnel rules.
Section 3.10 Certification of Service Credit. Annually, by March 31, the Fire Chief must
certify the service credit for the previous calendar year of each member rendering
Active Service with the Fire Department, pursuant to Minn. Stat. § 424A.003. The
certification must be made to an officer of the Association and to the city clerk or clerk -
treasurer.
Section 3.11 Years of Service Credit. Years of service credit mean the number of
complete years, as measured in 12-month periods, including periods of time where
months were non-consecutive, where a member performed Active Service for the
Hutchinson Fire Department. Service pensions and ancillary benefits will not be
prorated for fractional years of service (i.e., a member only receives credit for each
complete year of service).
Section 3.12 Break in Service. If a member is unable to perform the duties of a
firefighter for any reason, including an approved leave of absence, the member shall be
considered to have a break in service and shall not receive service credit in the
Association for that period of time, except that this section does not apply to breaks in
service mandated by Federal or state law, such as the Uniformed Services Employment
and Reemployment Rights Act of 1994 (USERRA), Minn. Stat 424A.021, and the family
and Medical Leave Act (FMLA), 29 U.S.C. 2601, et al.
Section 3.13 Return to Service. Any firefighter who has ceased to perform or supervise
fire suppression and fire prevention duties for at least 60 days, including former
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-6-
members who have received payment of a service pension or disability benefit, shall be
eligible to resume active membership in the Association should the firefighter resume
active firefighter duties with the fire department
If the firefighter has previously received payment of a service pension or disability
benefit, the firefighter may be eligible for a second pension or benefit for the
resumption period of service if the firefighter meets the vesting requirements defined in
these bylaws based on the resumption years of service. No firefighter may be paid a
service pension twice for the same period of service.
If the firefighter has not received payment of a service pension or disability benefit, the
firefighter must complete at least 5 years of active service with the fire department
upon a resumption of the active service. If the firefighter completes the minimum
period of resumption service specified in this Section prior to a subsequent cessation of
firefighting duties, the firefighter shall receive a service pension (if vested) for all years
of active service (and months, if applicable) calculated at the benefit level in effect on
the date of the firefighter's final cessation of duties. If the firefighter does not complete
the minimum period of resumption service specified in this section prior to a
subsequent cessation of duties, the firefighter shall receive a service pension (if vested)
for all years of active service (and months, if applicable) calculated at the benefit level in
effect at the time of the firefighter's final cessation of duties.
Section 3.14 Uniformed Service Credit. A member who is absent from firefighting
service because of service in the uniformed services may obtain service credit for the
period of the uniformed service, not to exceed five years, unless a longer period is
required by Federal law, if the volunteer firefighter returns within the time frame
required by Federal law to firefighting service with coverage by this same Association or
its successor upon discharge from service in the uniformed service.
Service credit will not be given if the firefighter separates from uniformed service with a
dishonorable or bad conduct discharge or under other than honorable conditions.
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
For further explanation on eligibility for this service credit, members should review
Minn. Stat. 424A.021 and 38 U.S.C. § 4303(13) ("service in the uniformed services") for
the definitions and limitations that this statute provides.
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-8-
ARTICLE 4. MEMBERSHIP MEETINGS
Section 4.1 Annual Meetings. The annual meeting of this Association shall be held on
the first Monday in February each year. The place of the meeting shall be designated
and may be changed from time to time by the Board. If the date of the annual meeting
falls on a legal holiday, it shall be held on the next succeeding Monday.
Section 4.2 Special Meetings. Special meetings of the Association's membership may be
called at any time (provided ten days' notice is given to the membership pursuant to
Section 5.3) upon written order of the President and one other member of the Board or
of two members of this Association. In either case, the order shall be filed with the
Secretary who shall thereupon give notice of the meeting to each member of the Board
or to each member in this Association entitled to vote at the meeting. No other business
shall be transacted at the special meeting than that specified in the notice of the
meeting.
Section 4.3 Notice of Meeting. Each Member shown by the books of the Association
shall be given notice of any annual meeting or special meeting by mail, e-mail,
telephone, fax, or in person, at least ten days and not more than 60 days before the
date of the meeting. Notice of meetings shall also be posted on the board at the fire
station. The notice must contain the date, time, and place of the meeting, and the
purpose of the meeting.
Section 4.4 Quorum. Twenty five percent (25%) of members shall constitute a quorum
for the transaction of business. The members present at a duly called or held meeting,
at which a quorum of the members is present, may continue to transact business until
adjournment notwithstanding the withdrawal of enough members to leave less than a
quorum. In case a quorum is not present at any meeting, those present shall have the
power to adjourn the meeting from time to time, without notice or other
announcement at the meeting, until the requisite number of members shall be
represented. Any business may be transacted at such reconvened meeting that might
have been transacted at the meeting which was adjourned.
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
Section 4.5 Voting. At each meeting of the members, every member shall be entitled to
vote in person but not by proxy. Each member shall have one vote. Upon demand of any
member before the vote, the vote for Trustees or the vote upon any question before
the meeting shall be by ballot. All elections shall be had and all questions decided by a
majority vote of the number of members entitled to vote and present at any meeting at
which there is a quorum, except in such cases as shall otherwise be required or
permitted by Statute, these bylaws, or by agreement approved by majority of all
members.
Section 4.6 Presiding Officer. The appropriate Officers of the Association shall preside
over all meetings of the members; provided, however, that in the absence of an
appropriate Officer at any meeting of the members, the members in attendance shall
choose any member present to act as presiding Officer of the meeting.
Section 4.7 Conduct of Meetings of Members. Subject to the following provisions, and
where not inconsistent with state law, meetings of the members shall follow the "Scott,
Foresman Edition of Robert's Rules of Order."
1. The chair of the meeting shall have absolute authority over matters of
procedures and there shall be no appeal from the ruling of the chair. If the
chair, in its absolute discretion, deems it advisable to dispense with the rules
of parliamentary procedures as to any one meeting of members or part
thereof, the chair shall state and shall clearly state the rules under which the
meeting or appropriate part thereof shall be conducted.
2. If disorder should arise which prevents continuation of legitimate business of
the meeting, the chair may quit the chair and announce the adjournment of
the meeting; and upon the chairs so doing, the meeting shall immediately be
adjourned.
3. A resolution or motion shall be considered for vote only if proposed by a
member and seconded by a member other than the individual who proposed
the resolution or motion.
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-10-
Section 4.8 Order of Business. The suggested order of business at the annual meeting of
members and so far as possible at all meetings of the members shall be:
1. The meeting shall be called to order by the President, who shall be chair, at
the time and on the date of the meeting.
2. Calling of the roll.
3. Reading and disposing of any unapproved minutes.
4. Annual reports of all Officers and committees.
5. Election of Trustees.
6. Unfinished business.
7. New business.
8. Adjournment.
Section 4.9 Inspectors of Election. The Board in advance of any meeting of members
may appoint inspectors to act at such meetings or any adjournment thereof. If
inspectors of election are so appointed, they or the person acting as chair of any such
meeting may and, on request of any member, shall make such appointment. In case any
person appointed as inspector shall fail to appear or act, the vacancy may be filled by
appointment made by the Board in advance of the meeting, or at the meeting by the
Officer or person acting as chair.
No inspector, whether appointed by the Board or by the Officer or person acting as
chair, need be a member of the Hutchinson Fire Department Relief Association.
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
ARTICLE 5. BOARD OF TRUSTEES AND OFFICERS
Section 5.1 Power of the Board of Trustees. (a) The property, affairs, and business of
the Association shall be managed by the Board of Trustees ("Board"). The Board is the
governing body and has exclusive control of the investment of the Association's plan
assets in conformance with Federal and State law including, but not limited to,
Minnesota statutes and these bylaws.
(b) The Board will invest and reinvest the Association's plan assets, determine benefits,
determine eligibility for membership or benefits, determine the amount or duration of
benefits, determine the funding requirements or amounts of contributions, oversee the
expenditure of plan assets, and select financial institutions and investment products.
Section 5.2 Board of Trustees. The Board shall consist of nine members (Trustees). Six
of the Trustees shall be elected from the general membership of the Association. One of
the six Trustees may be a retired member. There shall also be three ex-officio municipal
Trustees: the fire chief, one elected City official, and one appointed or elected City
official. The two city officials must be designated annually by the City of Hutchinson City
Council. An ex-officio Trustee shall have all the rights and duties accorded to any other
Trustee except the right to be elected an Officer.
Section 5.3 Term. Non -municipal Trustees are elected from and by the Association
membership for three-year terms. The election of the Trustees will be staggered, with
two Trustees elected at each annual meeting of the membership.
Section 5.4 Vacancies. Vacancies in the position of non -municipal Trustee may be filled
by the Board in the form of an appointment for the unexpired portion of the term.
Section 5.5 Removal of Trustees. One or more Trustees may be removed from office by
a majority vote of the members of the Board for failure to attend two or more
consecutive regular meetings of the Board as defined in Section 6.1 hereof. Trustees
may be removed from office by a majority vote of the Board for cause, which includes
but is not limited to, willful misconduct, conviction of a felony, or breach of fiduciary
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
responsibility to the Association. A Trustee may be removed without cause by a two-
thirds (2/3) majority vote of the Association membership. No Trustee shall be removed
from office pursuant to this provision unless notice of the annual or special meeting at
which the removal is to be considered states such as purpose. When a member of the
Board of Trustees has been removed, the vacancy on the Board of Trustees may be filled
by a vote of a majority of the remaining Trustees acting at the same meeting.
Section 5.6 Number of Officers. The President, Vice -President, Secretary, and Treasurer
will be elected from among the elected Trustees by the full Board for one-year terms.
The Board may choose other officers as may be needed from time to time for one-year
terms. In no event shall any Trustee hold more than one office.
Section 5.7 President. The President will actively manage the business of the
Association. The President shall preside at all meetings of the members. The President
will enforce the due observance of the law, including Minnesota statutes, the articles of
incorporation, and the bylaws of the Association. The President will ensure that the
Officers properly perform the duties assigned to them. The President shall see that all
orders and resolutions are carried into effect. The president shall be an ex-officio
member of all standing committees. The President may execute and deliver, in the
name of the Association, any bonds, contracts, or other instruments pertaining to the
business of the Association as may be prescribed from time to time by the Board, and in
general shall perform all duties incident to the office of President and such other duties
as may from time to time be assigned to him by the Board.
Section 5.8 Vice -President. The Vice -President shall have such powers and shall perform
such duties as may be specified in these bylaws or prescribed by the Board. In the event
of absence or disability of the President, the Vice -President shall succeed to the office of
President and assume all powers and duties in the order in which they were elected or
as otherwise prescribed by the Board.
Section 5.9 Secretary. The Secretary shall be secretary of and shall attend all meetings
of the Board. The Secretary shall act as clerk thereof and shall record all the proceedings
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-13-
of such meetings in the Minute Book of the Association. The Secretary shall give proper
notice of the meetings of the Board and the Association. The Secretary will keep a
correct record of all amendments, alterations, and additions to the bylaws in a book
separate from the Minute Books of the Association. The Secretary will prepare all
paperwork and obtain signatures required for benefits due. The Secretary will keep
individual files and a roll of membership, with the date of joining, resignation, discharge,
retirement, dues, and service pensions and ancillary benefits paid. The books of the
Secretary will be at all times open to the Board. The Secretary will prepare and process
all correspondence as needed. The Secretary will, jointly with the Treasurer, prepare
and file all reports and statements required by law, including reports to be filed with the
Office of the State Auditor (OSA). The Secretary shall perform such other duties as may
be prescribed from time to time by the Board or by Minnesota Statute. The duties
herein, other than statutory duties, may be assigned to a contracted person at the
discretion of the Board.
Section 5.10 Treasurer. The Treasurer shall keep accurate accounts of all moneys of the
Association received or disbursed. The Treasurer shall deposit all moneys, drafts, and
checks in the name and to the credit of the Association in such banks and depositories
as the Board shall designate from time to time. The Treasurer shall disburse the funds of
the Association as authorized by the Board. The Treasurer will keep separate and
distinct accounts of the Special Fund and the General Fund, if applicable, and will
prepare and present to the Board a full and detailed statement of the assets and
liabilities of each fund separately, prior to the annual meeting of the Association, and
upon requests of the Board. The Treasurer shall perform such duties as may be
prescribed from time to time by the Board or Minnesota Statute. The duties herein,
other than statutory duties, may be assigned to a contracted person at the discretion of
the Board. Jointly with the Secretary, the Treasurer shall prepare and file all reports and
statements required by law. The Treasurer will deliver to the Treasurer's successor in
office, or to any committee appointed by the Board to receive the same, all monies,
books, papers, etc., pertaining to the Treasurer's term in office immediately upon the
expiration of the Treasurer's term in office.
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
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The Treasurer shall, prior to entering upon the duties of office, give a bond in such
amounts and with such sureties as may be required and approved by the Board of
Trustees and the governing body, conditional upon the faithful discharge of trust and
the faithful performance of the duties of office. The premium for the bond shall be paid
from the special fund of the Association. The amount of the bond will be equal to at
least ten percent (10%) of the assets of the Association; however, the amount of the
bond need not exceed $500,000.
Section 5.11 Report. At the end of the year, the Secretary and Treasurer shall jointly
prepare a detailed annual report of the receipts and expenditures for the year showing
for what purpose all money has been paid. Such report shall be prepared on or before
the annual meeting of the Association.
ection 5.12 Continuing Education. The Board will develop and periodically revise a
program for continuing education. The Trustees will participate in continuing education
to keep themselves abreast of their fiduciary responsibilities.)
Commented [AMH13]: This is anew requirement under 1
I
356A.13, subd. 2. 11
Section 5.13 Fiduciary Responsibility. �he members of the Board will act as Trustees,
with a fiduciary obligation to the active, deferred, and retired members of the
Association, who are its beneficiaries; the taxpayers of the municipality, who help to
finance the plan; and the State of Minnesota, which established the plan. In the
Commented [AMH14]: This is the specific fiduciary
discharge of their respective duties, the Officers and Trustees shall be held to the
responsibility outlinined in 356A.04 for firefighter relief
Associations. Fiduciaries obligations are owed to someone,
standard of care enumerated in Minn. Stat. § 11A.09. In addition, the Trustees must act
rather than just a general duty overall.
in accordance with the applicable provisions of Minn. Stat. Ch. 356A
No Trustees of the Hutchinson Fire Department Relief Association shall cause the
Association to engage in a transaction if the fiduciary knows or should know that a
transaction constitutes one of the following direct or indirect transactions:
1) Sale or exchange or leasing of any real property between the Association and
a Board member;
2) Lending money or other extension of credit between the Relief Association
and a Board member or member of the Association;
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3) Furnishing of goods, services or facilities between the Association and a
Board member; or
4) Transfer to a Board member, or use or for the benefit of a Board member, of
any assets of the Association. Transfer of assets does not mean the payment
of Association benefits or administrative expenses permitted by law.
Section 5.14 Compensation. Officers of the Association identified in Attachment B may
be paid a salary out of the Special Fund. The amount paid in salary is limited to the
amount listed in Attachment B. For all Trustees, itemized expenses eligible for
reimbursement are limited to those expenses incurred as a result of fulfilling
responsibilities as administrators of the Special Fund.
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ARTICLE 6. BOARD MEETINGS
Section 6.1 Regular Meetings. Regular meetings of the Board shall be held at least once
a year at such time and place as may be fixed by resolution adopted by a majority of the
whole Board.
Section 6.2 Election of Officer Meetings. As soon as practical after each annual meeting
of the members, the Board shall meet for the purposes of organization and electing the
following Officers: President, Vice -President, Treasurer, and Secretary for a term of one
year and/or until their successor is elected
Section 6.3 Special Meetings. Special meetings of the Board may be called by the
President, or by any two Trustees. Notice of the special meeting shall be given by the
secretary, who shall give at least 72 hours' notice thereof to each Trustee by mail, e-
mail, telephone, fax, or in person.
Section 6.4 Notice of Board Meetings. Notice requirements of the Minnesota Open
Meeting Law (Minn. Stat. Ch. 13D) will be followed for all Board meetings. A schedule
of the Board's regular meetings will be kept on file at the Board's primary office.
For special meetings (including any regular meeting held at a time or place different
from the time or place stated in the schedule of regular meetings), the Board will post
written notice of the date, time, place, and purpose of the meeting on the Board's
principal bulletin board, or if the Board has no such bulletin board, on the door of its
usual meeting room. The notice will also be mailed or delivered to each person who has
filed a written request for notice with the Board. The notice will be posted and mailed
or delivered at least three days before the date of the meeting.
If a meeting is a recessed or continued session of a previous meeting, and the time and
place of the meeting was established during the previous meeting and recorded in the
minutes of that meeting, then no further published or mailed notice is necessary.
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
Section 6.5 Quorum. A majority of the Board, excluding the ex-officio members, shall
constitute a quorum for the transaction of business; provided however, that if any
vacancies exist by reason of death, resignation, or otherwise, a majority of the
remaining Trustees, but not less than two Trustees, shall constitute a quorum for the
conduct of business. If less than a quorum is present at any meeting, a majority of the
Trustees present may adjourn the meeting.
Section 6.6 Voting. Each Trustee is entitled to one vote and each has equal rights.
Voting by proxy is not permitted.
Section 6.7 Order of Business. The meeting shall be concluded in accordance with the
"Scott, Foresman Edition of Robert's Rules of Order," and the suggested order of
business at any meetings of the Board of Trustees shall be:
1. The meeting shall be called to order by the President at the time and on the date
of the meeting.
2. Roll call.
3. Reading and disposal of any unapproved minutes.
4. Reports of Officers and committees.
5. Annual board elections (15t meeting after annual meeting)
6. Unfinished business.
7. New business.
8. Adjournment.
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ARTICLE 7. FUNDS
Section 7.1 General Fund. Money received from any nonpublic source, such as the
funds received by this Association from dues, fines, initiation fees, entertainments, and
other miscellaneous sources shall be kept in the general fund by the Treasurer and may
be disbursed by the Board for any purpose reasonably suited to the welfare of the
Association and its members or for equipment and maintenance of the Hutchinson Fire
Department.
Section 7.2 Special Fund. All public funds, including funds received by this Association
from the tax levied by the City Council of Hutchinson for the fire department relief, all
funds received from the gross premiums tax levied by the State of Minnesota on fire
insurance and related insurance policies, and all funds or property donated, granted, or
devised of this Association for the benefit of this fund shall be kept in a special fund on
the books of the secretary and treasurer and shall not be disbursed for any purpose
except those authorized by Minnesota Statute § 424A.05, Federal law, and these
bylaws.
Section 7.3 Disbursements. No disbursements of the funds of this Association shall be
made except by checks drawn by the treasurer and countersigned by the President,
Vice -President, or Secretary of the Association. Except when issued for salaries,
pensions, or other fixed charges, the exact amount of which has been previously
determined by the Board of Trustees, no check shall be issued until the claim to which it
relates has been approved by the Trustees. The Association may only make
disbursements by electronic fund transfers if the specific method of payment and
internal control policies and procedures regarding the method are approved by the
Board.
1.) Authorized administrative expenses shall be in accordance with the laws of
Minnesota Chapter 69, as amended, as follows:
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a) Office expense including but not limited to rent, utilities, equipment,
supplies, postage, periodical subscription, furniture, fixtures, and salaries of
administrative personnel.
b) Salaries and itemized expenses of the President, Secretary, and the Treasurer
of the Association or their designees, incurred as a result of fulfilling their
responsibilities as administrators of the special fund.
c) Tuition, registration fees, organizational dues, and other authorized expenses
of the Officers or members of the Board of Trustees incurred attending
educational conferences, seminars, or classes relating to the administration
of the relief Association.
d) Audit, actuarial, medical, legal and investment expenses.
e) Reimbursement to the Officers and members of the Board of Trustees, or
their designees, for reasonable and necessary expenses actually paid and
incurred in the performance of their duties as Officers or members of the
board; and
f) Premiums on fiduciary liability insurance and official bonds for the Officers,
members of the Board of Trustees, and employees of the Hutchinson Fire
Department Relief Association.
Section 7.4 Deposits. All money belonging to this Association shall be deposited in such
banks, trust companies, or other such depositories as the Board may designate.
Section 7.5 Investments. The funds of this Association may be invested by the Board of
Trustees in such income paying properties and securities as may be authorized by the
Board of Trustees an in compliance with the laws of the State of Minnesota.
1) The Board of Trustees shall investigate and prepare for the safe and
profitable investment of Association funds in conformance with State
Statutes, the Bylaws and the investment policy of the Hutchinson Fire
Department Relief Association.
2) The Board of Trustees may designate two or more Association members to
sit on an investment committee. The Treasurer, the President, and an ex -
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officio member shall sit on the committee. The investment committee shall
investigate and make recommendations to the Board of suitable investments
for Association funds among those permitted by Statute, the Bylaws, and the
investment policy.
3) The Special Fund assets will be invested only in securities that are authorized
by Minn. Stat. §§ 356A.06, subd. 6; and 356A.06, subd. 7.
4) The Board will have on file a copy of the investment policy of the Association.
The Board will file a copy of the Association's investment policy, and all
changes to the policy, with the Office of the State Auditor.
Section 7.6 Brokers Certification. The Board of Trustees shall comply with Minnesota
Statute 356A.06, subdivision 8B that requires relief Associations to provide annually to
any brokers, a written statement of investment restrictions pursuant to statutes or the
investment policy that apply to the special fund. Upon receipt of the written statement
of the investment restrictions, each broker handling investments of the Association shall
acknowledge in writing, annually, the receipt of the investment restrictions. The Broker
Certification shall contain a statement of the Broker's agreement to handle the
Association's investments pursuant to written restrictions, using the form prepared by
the Office of the State Auditor.
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ARTICLE 8. APPLICATION FOR BENEFITS
Section 8.1 Notice of Intent to Take Distribution. Each member who intends to take
distribution of a service pension, including a deferred service pension, from the
Association must notify the Secretary, in writing, not less than 90 days prior to the
intended date of distribution. Upon receipt of the notice, the Secretary will provide to
the applicant an Application for distribution and any forms or notices required by
Federal or State law. No notice is required for ancillary benefits. All applications for
pension benefits or deferred pension status shall be made in writing on forms supplied
by the Secretary. The Secretary shall also provide any forms or notices required by
Federal or State law.
Section 8.2 Application for Pensions. All applications for pensions or deferred pension
status shall be submitted to the Board for approval at a regular or special meeting of the
board.
1.) Applications shall be signed and verified by an oath of the applicant and shall
state the following:
a.) The age and date of birth of the applicant.
b.) The length of time the applicant has been a member of the
Association.
c.) Such other information as the Board may require by including
requests for information or questions on an application form for
benefits that has been adopted by the Board.
2.) Applications for pension benefits may be made by or on behalf of the
applicant within 90 days after the date upon which a pension would
commence, and no pension benefit shall be paid for a period covering more
than 90 days before the application is made.
Section 8.3 Approval of Application and Conditions. No benefits or pension shall be
paid until the application has been approved by a majority vote of the Board of
Trustees. Decisions of the Board shall be final as to the payment of such benefits or
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pensions. No person receiving a pension or on deferred pension status shall be paid any
other benefits by this Association. Except as provided in Section 9.5, no service pensions
shall be paid to any person while the person remains in Active Service to the Hutchinson
Fire Department. Pension payments shall commence with the first month after the
application has been approved. No fractional payments shall be made for the month
during which the member retires or the application is approved.
Section 8.4 Procedure for Review. In the event the Board of Trustees denies an
application for a service or ancillary pension benefits, the member shall be entitled to
the right to appeal the determination. Intent to appeal the determination shall be
delivered in written form to the secretary and shall be certified by the Board within 30
days of receipt of the denial of the application by the Board.
1.) If an application is not approved, the Board shall return the application to the
applicant within 30 days, noting thereon, with particularity, which
requirements the applicant does not meet. Thereafter, the applicant shall be
furnished with the opportunity to be heard by the full Board, on the question
of whether the applicant meets all of the eligibility requirements. The
member shall indicate that the member intends to appeal by furnishing the
Board with written intent to appeal. The intent to appeal shall be certified by
the member.
2.) Upon receipt of the written intent to appeal, the Board of Trustees shall hold
a special meeting within 60 days of receipt of the intent to appeal. Timely
notice of the meeting shall be given to the member at least 15 days prior to
the special meeting. The member shall have the reasonable opportunity to
be heard by the Board of Trustees at the special meeting with regard to the
negative determination.
Section 8.5 Benefits for certain fulltime firefighters. Notwithstanding any bylaws to the
contrary, the Association may pay or continue paying a service pension to a member
who has not separated from active service with the Hutchinson Fire Department if:
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1) The person is employed subsequent to retirement as a firefighter by the
Hutchinson Fire Department to perform duties within the Hutchinson Fire
Department on a full-time basis; and
2) The governing body of the Hutchinson Fire Department has filed a
determination with the Association Board of Trustees that the person's
experience with and service to the Hutchinson Fire Department in the
person's full time capacity would be difficult to replace; and
3) The person otherwise meets the requirements of Minnesota Statute, Chapter
424A, including Minnesota Statute 424A.02, subdivision 1 and is authorized
to receive a service pension.
Section 8.6 Governing Benefit Plan Provisions. All service pensions, deferred service
pensions, and ancillary benefits payable by the Association are governed by and must be
calculated based on the State law, Association bylaw provisions, and Association articles
of incorporation in effect on the earlier of the following dates: (1) the data on which the
member separates from active service OR (2) the date on which a member begins a
break in service that continues until the member separates from active service. I
commented [AMHtS]: Minn. Stat. § 414A.01s, Subd. 6
governs under what rules benefits are calculated. In short,
the benefit is calculated based on the laws/rules in place the
day the member separates from service before drawing a
pension/benefits.
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ARTICLE 9. SERVICE AND DEFERRED PENSIONS
Section 9.1 Service Pensions. Upon the member's meeting the following requirements
in Section 2 of this Article and following the submission and approval of an Application
for Distribution, the Association will pay the member out of the Special Fund the benefit
level for each year that the member served as an active member of the Fire Department
up to 30 years. The benefit level amounts can be found in Attachment A. A reduced
service pension may be paid according to the partial vesting schedule contained in
Section 4 of this Article.
Section 9.2 Eligibility. To receive a service pension, a member must meet the following
requirements:
1. Have separated from Active Service with the Fire Department;
2. Be at least 50 years of age;
3. Be partially vested by having completed at least 15 years of Active Service with
the Fire Department, or be fully vested by having completed at least 20 years of
active service with the Fire Department; and
4. Be partially vested by having completed at least 15 years of membership with
the Association, or be fully vested by having completed at least 20 years of
membership with the Association.
Section 9.3 Deferred Status. A member who has otherwise met the eligibility
requirements defined in Section 2 of this Article but who has not yet reached 50 years of
age may not collect a service pension at the time of separation from active service. The
member will be placed on deferred status and be entitled to receive the service pension
upon reaching 50 years of age and following submission and approval of an Application
for Distribution.
A member who has met the eligibility requirements defined in Section 2 of this Article
and who has reached 50 years of age, but who chooses not to immediately submit an
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Application for Distribution following the member's separation from active service will
be placed on deferred status and be entitled to receive the service pension following
submission and approval of the Application for Distribution.
No interest will be credited during the period of deferral on a deferred lump -sum
service pension.
Section 9.4 Partial Vesting Schedule. All partial service pensioners are entitled to the
non -forfeitable portion of a pension based on the member's years of service in the
amount indicated upon reaching age 50 and meeting the other qualifications for receipt
of a pension:
Completed Years' Service Non -forfeitable percentage
15 80 percent
16 84 percent
17 88 percent
18 92 percent
19 96 percent
20 and thereafter 100 percent
Section 9.5 Payments.
(a) Default Option: Lump -sum Payment. All members will receive a single lump -sum
payment payable to the retiring member (subject to current income tax withholding
requirements) unless eligible to make an election pursuant to subsection (b) of this
Section. A supplemental benefit will be paid out of the Special Fund to individuals who
receive a lump -sum distribution of a service pension. The amount of the supplemental
benefit to be paid is ten percent of the regular pre-tax lump -sum distribution, excluding
any interest that may have been credited during the period of deferral, but not to
Commented [AMH16]: A supplemental benefit is
exceed $1,000. required by Minn. Stat. § 424A.10, subd. 2.
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(b) Only eligible members may elect Monthly Payments. Active Members hired before
October 8, 2020, at the option of the retiring member at the time of requesting benefits,
may choose to receive a monthly benefit service pension for the remainder of the
member's natural life and, thereafter, a surviving spouse as made in lieu of a single
lump -sum service pension. The election of either option is irrevocable.
Section 9.6 Future increases. Any future increases in pension benefits would apply to all
active members and may include increases for deferred members, retired members,
and/or beneficiary. Postretirement increases are applicable only to retired members
and ancillary benefit recipients receiving a monthly service pension or monthly ancillary
benefit as of the effective date of the bylaw amendment.
Section 9.7 Unclaimed Benefits. In the event that the Association is unable with
reasonable effort to locate a member or a survivor of a member entitled to payment or
distribution under these bylaws or by State law, the benefit distributable to such
member or survivor of such member will be forfeited and will be credited to the Special
Fund. Efforts to locate a member or survivor must be documented. Forfeiture will
occur no earlier than thirty-six (36) months after the Board concludes the Association
was unable to locate such member or survivor despite reasonable efforts to locate
them.
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Section 10.1 Lump -Sum Survivor Benefit. For non -retired members who die after
October 8, 2020, upon the death of a member of the Association and following the
submission and approval of an Application for Distribution, a survivor benefit will be
paid out of the Special Fund to the member's surviving spouse; if there is no surviving
spouse, to the member's surviving children; if there is no surviving spouse and there are
no surviving children, to the member's designated beneficiary. If no beneficiary has
been designated and if the deceased member was active or deferred, the survivor
benefit will be paid as a death benefit to the estate of the deceased member.
If there are no surviving children, the member's surviving spouse may waive, in writing,
wholly or partially, the spouse's entitlement to a survivor benefit, so that the survivor
benefit may be paid directly to the member's designated beneficiary.
A trust created under Chapter 501B may be a designated beneficiary if the survivor
benefit will be distributed as a one-time lump -sum payment. If a trust was created and
is payable to the surviving children and there is no surviving spouse, the survivor benefit
will be paid to the trust.
For active members, a survivor benefit equal to the benefit level for each year that the
member served as an active firefighter in the Fire Department, without regard to
minimum or partial vesting requirements, but in no case less than five times the benefit
level in effect on the date of the death, will be paid if, upon death, the member had not
yet separated from active service. The benefit level can be found in Attachment A.
A supplemental survivor benefit will be paid out of the Special Fund when a lump -sum
survivor benefit is paid. The amount of the supplemental survivor benefit to be paid is
20 percent of the survivor benefit, but not to exceed $2,000.
Section 10.2 Break in Service Survivor Benefit. If a member had a break in service at the
end of the member's firefighting career and did not resume active service before the
member's death, the survivor benefit must be calculated using the State law, bylaw
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Commented [AMH17]: Minn. Stat. § 424A.02 directs
how benefits MUST be paid in cases of lump -sum survivor
benefits. With a lump sum, if the member reaches
retirement, the full amount is already paid, so the survivor
benefit only applies to non -retired (active and deferred)
members who die prior to retirement.
provisions, and articles of incorporation that are in effect on the date on which the
member began the break in service.
Section 10.3 Surviving Spouse of Monthly Benefit Retired Member. (Upon the death of
a retired member who had elected a monthly benefit, a survivor benefit of 75% of the
deceased member's monthly benefit will be paid out of the Special Fund to the
member's surviving spouse for the life of the surviving spouse.)
Section 10.4 No Additional Financial Benefit. Except for the relief expressly identified
for survivors in these bylaws, a member or former member's surviving spouse, child or
children, designated beneficiary, and/or estate are not entitled to any other or further
relief or benefits from the Association.
Section 10.5 Death Benefit. A death or funeral benefit shall not be paid by this
Association.
Section 10.6 Disability Benefit. Disability benefits are not provided by this Association.
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Commented [AMH18]: Because only a retired member
may choose a monthly benefit, the provisions for the
surviving spouses of active/deferred members is now in the
lump -sum portion of the bylaws.
ARTICLE 11. LIMITS ON BENEFITS
Section 11.1 Domestic Relations Order. A qualified domestic relations order shall be
accepted by the plan administrator if in compliance with state law. Anyjudgment,
decree, or order (including approval of a property settlement agreement) that complies
with the provisions of Minnesota Statutes §§ 518.58, 518.581, or 518.611, is a domestic
relations order. A distribution made pursuant to a domestic relations order shall be
treated as made pursuant to qualified domestic relations order as specified by Internal
Revenue Code 414(p)(11), as amended if it meets the requirements of state law. No
benefits shall be paid under a domestic relation order which requires the plan to
provide any type or form of benefit, or any option, not otherwise provided under the
Plan or under State Law.
Section 11.2 Garnishment, judgment, or legal process. No service pension or ancillary
benefits paid or payable from the special fund of a relief Association to any person
receiving or entitled to receive a service pension or ancillary benefits shall be subject to
garnishment, judgment, execution or other legal process, except as provided in
Minnesota State Statutes 518.58, 518.581 or 518.611.
Section 11.3 No Assignment of Special Fund Benefits. No person entitled to a service
pension or ancillary benefits for the special fund of a relief Association may assign any
service pension or ancillary benefit payment, nor shall the Association have the
authority to recognize any assignment or pay over any sum which has been assigned.
Section 11.4 Limitations on Annual Benefits. No provisions that places limits on
benefits as contained within Section 415 of the Internal Revenue Code shall be
exceeded. Plan participants cannot receive an annual benefit greater than the amount
specification in Section 415 of the code as may subsequently be amended.
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ARTICLE 12. AMENDMENTS AND DISSOLUTION
Section 12.1 Amendments. Amendments to the bylaws may be accomplished by one of
the following methods:
1.) By vote of the majority of the entire membership at any regular business
meeting;
2.) By a two-thirds vote of those voting at any special or annual meeting,
provided that a quorum is present; or
3.) By a unanimous vote of Trustees present at a regular quarterly or special
Board of Trustee meeting, provided that a quorum is present.
The Association will file a revised copy of these bylaws with the Office of the State
Auditor upon the adoption of any amendments.
Section 12.2 Pension Changes. Any Amendments to these bylaws which affect the
amount of, the manner of payment of, or the conditions for qualification for service
pensions, deferred service pensions, or ancillary benefits are not effective until they
have been ratified by the City Council.
Section 12.3 Dissolution. Prior to dissolution of the Association, all legal obligations of
the Association other than service pensions and benefits must be settled under Minn.
Stat. § 424B.2, subd. 3, a benefit trust must be established under subdivision 4, and the
affairs of the Association must be concluded under subdivision 5.
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ATTACHMENT A - BENEFIT LEVEL
BENEFIT LEVEL
AMOUNT
DATE APPROVED BY
RELIEF ASSOCIATION
DATE RATIFIED BY
CITY
EFFECTIVE DATE
Lump Sum:
$3,660 per year of
service credit up to a
maximum of 30 years
October 8, 2020
October 8, 2020
*Monthly:
$17 per year of
service credit up to a
maximum of 30 years
January 13, 2016
January 13, 2016
*Monthly benefit amount is only available for Active Members hired before October 8, 2020
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ATTACHMENT B - COMPENSATION
TRUSTEE
SALARY
President (Officer) Brandon Vik $300.00
Secretary (Officer) Tim Peterson $500.00
Treasurer (Officer) Dan Sargent $2,600.00
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AMENDED BYLAWS OF THE
HUTCHINSON FIRE DEPARTMENT RELIEF
ASSOCIATION
Amended
October 8, 2020
Version 1
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TABLE OF CONTENTS
Article1: General............................................................................................... 3
Article2: Purpose..........................................................................................................
3
Article3: Membership..................................................................................................
4
Article 4: Membership Meetings................................................................................ 8
Article 5: Board of Trustees and Officers.................................................................
11
Article 6: Board Meetings.......................................................................................... 16
Article7: Funds...........................................................................................................
18
Article 8: Application for Benefits............................................................................
21
Article 9: Service and Deferred Pensions................................................................
24
Article 10: Ancillary Benefits....................................................................................
27
Article 11: Limits on Benefits....................................................................................
29
Article 12: Amendments and Dissolution...............................................................
30
AppendixA: Benefits.................................................................................................
31
Appendix B: Compensation......................................................................................
32
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ARTICLE 1. GENERAL
Section 1.1 Name. The name of the Association is the Hutchinson Fire Department
Relief Association (the "Association"). The Hutchinson Fire Department Relief
Association is organized, incorporated, and governed under Minnesota law and is
directly associated with the Hutchinson Fire Department.
Section 1.2 Type. The Association is a defined -benefit lump -sum relief Association
subject to Minn. Stat. §§ 424A.015; 424A.02; and 424A.091 to 424A.094. All benefits
provided by this Association derive from and are governed by Federal and State laws
and these bylaws.
Section 1.3 Books and Records. The Association will keep, at a minimum, correct and
complete copies of its articles of incorporation and bylaws, accounting records, records
documenting Special Fund transactions, records necessary to determine benefits
payable and paid to individual members and their beneficiaries, and minutes of each of
its meetings that record the votes of actions taken. Unless a Records Retention Schedule
is adopted and the Minnesota Historical Society has been notified or authority to
destroy records is received from the Records Disposition Panel, relief Association
records may not be destroyed.
Section 1.4 Fiscal Year. The Association's fiscal year begins on January 1 of each
calendar year and ends on December 31 of the same calendar year.
ARTICLE 2. PURPOSE
Section 2.1 Purpose. The purpose of the Hutchinson Relief Association is to provide
retirement and other benefits to its members and their beneficiaries. The Hutchinson
Fire Department Relief Association is a governmental entity that receives and manages
public money with a primary purpose to provide retirement benefits to individuals
providing the government services of firefighting and emergency first response through
service in the Hutchinson Fire Department.
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ARTICLE 3. MEMBERSHIP
Section 3.1 Qualification for Membership. All individuals who meet the following
requirements are eligible to apply for Active Membership in the Association:
(1) Firefighters. Engaged in or qualified to provide fire suppression or fire
prevention duties,
(2) Work for Hutchinson Fire Department. In Active Service of the Hutchinson
Fire Department, pursuant to § 3.9, and
(3) Membership requirements for Association. Meet any additional standards
established by the Association.
Section 3.2 Application. Application for Active Membership shall be made in writing on
a form supplied by the secretary of the Association. All applications will be reviewed and
acted upon by the Board of Trustees within 90 days from the date of application.
Section 3.3 Exclusions. (a) The Board of Trustees shall have the right to exclude any
applicant for Active Membership who has some medically determinable physical or
mental impairment or condition, which would constitute a predictable and unwarranted
risk of imposing liability for an ancillary benefit at any age earlier than the minimum age
specified for receipt of a service pension. Prior to the acceptance of any application, the
Board of Trustees may require an applicant to present for consideration (1) the report of
the physician completing a physical examination physician undertaken at the expense of
the relief Association and present the report to the Board of Trustees and (2) the
applicant's medical history.
(b) A minor may not be a member of the Association.
Section 3.4 Termination for Cause. Any member may be terminated from the
Association for cause by a majority vote of the Board of Trustees at a regular or special
meeting. Cause for termination includes, but is not be limited to, discharge from the
Hutchinson Fire Department, failure to account for money belonging to the Association,
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or feigning illness or injury for the purpose of defrauding the Association. Notice of the
meeting and a written statement of charges shall be given to such member and the
member shall be given an opportunity to be heard at the meeting.
Section 3.5 Termination by Resignation. Any member who resigns from the Hutchinson
Fire Department or the Association before vesting partial rights according to these
bylaws may be terminated by a majority vote of the Board. No notice or statement of
charges need be given to the member before the vote.
Section 3.6 Categories of Membership. Members of the Association shall be classified in
one of three categories: active, deferred, or retired. The categories are defined as
follows:
a) Active Member: A member of the Association who is a member of the
Hutchinson Fire Department engaged in or qualified to provide fire suppression
or fire prevention duties.
b) Deferred Member: A member of the Association who has:
(1) Firefighter with Hutchinson FD. Completed a minimum of 15 years of
service as a member of the Hutchinson Fire Department engaged in or
qualified to provide fire suppression or fire prevention duties;
(11) Member in good standing of the Association. Completed a minimum of
15 years as an Active Member in good standing in the Association; and
(III) Not reached minimum age. Has separated from service as an active
member of the Hutchinson Fire Department before age 50.
c) Retired Member: A member of the Association who is drawing a pension under
the bylaws of the Association. Membership in the association ends when a lump
sum pension is paid.
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Section 3.7 Voting Rights. All members of the Association shall be entitled to one vote
on any matter voted upon by the membership. Voting by proxy is not permitted.
Section 3.8 Membership Start Date. Membership in the Association begins on the date
a firefighter is hired by the City.
Section 3.9 Active Service. The performance of supervising or providing fire suppression
or fire prevention duties for the Hutchinson Fire Department meeting the minimum
requirements as specified in the Hutchinson Fire Department personnel rules.
Section 3.10 Certification of Service Credit. Annually, by March 31, the Fire Chief must
certify the service credit for the previous calendar year of each member rendering
Active Service with the Fire Department, pursuant to Minn. Stat. § 424A.003. The
certification must be made to an officer of the Association and to the city clerk or clerk -
treasurer.
Section 3.11 Years of Service Credit. Years of service credit mean the number of
complete years, as measured in 12-month periods, including periods of time where
months were non-consecutive, where a member performed Active Service for the
Hutchinson Fire Department. Service pensions and ancillary benefits will not be
prorated for fractional years of service (i.e., a member only receives credit for each
complete year of service).
Section 3.12 Break in Service. If a member is unable to perform the duties of a
firefighter for any reason, including an approved leave of absence, the member shall be
considered to have a break in service and shall not receive service credit in the
Association for that period of time, except that this section does not apply to breaks in
service mandated by Federal or state law, such as the Uniformed Services Employment
and Reemployment Rights Act of 1994 (USERRA), Minn. Stat 424A.021, and the family
and Medical Leave Act (FMLA), 29 U.S.C. 2601, et al.
Section 3.13 Return to Service. Any firefighter who has ceased to perform or supervise
fire suppression and fire prevention duties for at least 60 days, including former
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members who have received payment of a service pension or disability benefit, shall be
eligible to resume active membership in the Association should the firefighter resume
active firefighter duties with the fire department.
If the firefighter has previously received payment of a service pension or disability
benefit, the firefighter may be eligible for a second pension or benefit for the
resumption period of service if the firefighter meets the vesting requirements defined in
these bylaws based on the resumption years of service. No firefighter may be paid a
service pension twice for the same period of service.
If the firefighter has not received payment of a service pension or disability benefit, the
firefighter must complete at least 5 years of active service with the fire department
upon a resumption of the active service. If the firefighter completes the minimum
period of resumption service specified in this Section prior to a subsequent cessation of
firefighting duties, the firefighter shall receive a service pension (if vested) for all years
of active service (and months, if applicable) calculated at the benefit level in effect on
the date of the firefighter's final cessation of duties. If the firefighter does not complete
the minimum period of resumption service specified in this section prior to a
subsequent cessation of duties, the firefighter shall receive a service pension (if vested)
for all years of active service (and months, if applicable) calculated at the benefit level in
effect at the time of the firefighter's final cessation of duties.
Section 3.14 Uniformed Service Credit. A member who is absent from firefighting
service because of service in the uniformed services may obtain service credit for the
period of the uniformed service, not to exceed five years, unless a longer period is
required by Federal law, if the volunteer firefighter returns within the time frame
required by Federal law to firefighting service with coverage by this same Association or
its successor upon discharge from service in the uniformed service.
Service credit will not be given if the firefighter separates from uniformed service with a
dishonorable or bad conduct discharge or under other than honorable conditions.
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For further explanation on eligibility for this service credit, members should review
Minn. Stat. 424A.021 and 38 U.S.C. § 4303(13) ("service in the uniformed services") for
the definitions and limitations that this statute provides.
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ARTICLE 4. MEMBERSHIP MEETINGS
Section 4.1 Annual Meetings. The annual meeting of this Association shall be held on
the first Monday in February each year. The place of the meeting shall be designated
and may be changed from time to time by the Board. If the date of the annual meeting
falls on a legal holiday, it shall be held on the next succeeding Monday.
Section 4.2 Special Meetings. Special meetings of the Association's membership may be
called at any time (provided ten days' notice is given to the membership pursuant to
Section 5.3) upon written order of the President and one other member of the Board or
of two members of this Association. In either case, the order shall be filed with the
Secretary who shall thereupon give notice of the meeting to each member of the Board
or to each member in this Association entitled to vote at the meeting. No other business
shall be transacted at the special meeting than that specified in the notice of the
meeting.
Section 4.3 Notice of Meeting. Each Member shown by the books of the Association
shall be given notice of any annual meeting or special meeting by mail, e-mail,
telephone, fax, or in person, at least ten days and not more than 60 days before the
date of the meeting. Notice of meetings shall also be posted on the board at the fire
station. The notice must contain the date, time, and place of the meeting, and the
purpose of the meeting.
Section 4.4 Quorum. Twenty five percent (25%) of members shall constitute a quorum
for the transaction of business. The members present at a duly called or held meeting,
at which a quorum of the members is present, may continue to transact business until
adjournment notwithstanding the withdrawal of enough members to leave less than a
quorum. In case a quorum is not present at any meeting, those present shall have the
power to adjourn the meeting from time to time, without notice or other
announcement at the meeting, until the requisite number of members shall be
represented. Any business may be transacted at such reconvened meeting that might
have been transacted at the meeting which was adjourned.
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Section 4.5 Voting. At each meeting of the members, every member shall be entitled to
vote in person but not by proxy. Each member shall have one vote. Upon demand of any
member before the vote, the vote for Trustees or the vote upon any question before
the meeting shall be by ballot. All elections shall be had and all questions decided by a
majority vote of the number of members entitled to vote and present at any meeting at
which there is a quorum, except in such cases as shall otherwise be required or
permitted by Statute, these bylaws, or by agreement approved by majority of all
members.
Section 4.6 Presiding Officer. The appropriate Officers of the Association shall preside
over all meetings of the members; provided, however, that in the absence of an
appropriate Officer at any meeting of the members, the members in attendance shall
choose any member present to act as presiding Officer of the meeting.
Section 4.7 Conduct of Meetings of Members. Subject to the following provisions, and
where not inconsistent with state law, meetings of the members shall follow the "Scott,
Foresman Edition of Robert's Rules of Order."
1. The chair of the meeting shall have absolute authority over matters of
procedures and there shall be no appeal from the ruling of the chair. If the
chair, in its absolute discretion, deems it advisable to dispense with the rules
of parliamentary procedures as to any one meeting of members or part
thereof, the chair shall state and shall clearly state the rules under which the
meeting or appropriate part thereof shall be conducted.
2. If disorder should arise which prevents continuation of legitimate business of
the meeting, the chair may quit the chair and announce the adjournment of
the meeting; and upon the chairs so doing, the meeting shall immediately be
adjourned.
3. A resolution or motion shall be considered for vote only if proposed by a
member and seconded by a member other than the individual who proposed
the resolution or motion.
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Section 4.8 Order of Business. The suggested order of business at the annual meeting of
members and so far as possible at all meetings of the members shall be:
1. The meeting shall be called to order by the President, who shall be chair, at
the time and on the date of the meeting.
2. Calling of the roll.
3. Reading and disposing of any unapproved minutes.
4. Annual reports of all Officers and committees.
5. Election of Trustees.
6. Unfinished business.
7. New business.
8. Adjournment.
Section 4.9 Inspectors of Election. The Board in advance of any meeting of members
may appoint inspectors to act at such meetings or any adjournment thereof. If
inspectors of election are so appointed, they or the person acting as chair of any such
meeting may and, on request of any member, shall make such appointment. In case any
person appointed as inspector shall fail to appear or act, the vacancy may be filled by
appointment made by the Board in advance of the meeting, or at the meeting by the
Officer or person acting as chair.
No inspector, whether appointed by the Board or by the Officer or person acting as
chair, need be a member of the Hutchinson Fire Department Relief Association.
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ARTICLE 5. BOARD OF TRUSTEES AND OFFICERS
Section 5.1 Power of the Board of Trustees. (a) The property, affairs, and business of
the Association shall be managed by the Board of Trustees ("Board"). The Board is the
governing body and has exclusive control of the investment of the Association's plan
assets in conformance with Federal and State law including, but not limited to,
Minnesota statutes and these bylaws.
(b) The Board will invest and reinvest the Association's plan assets, determine benefits,
determine eligibility for membership or benefits, determine the amount or duration of
benefits, determine the funding requirements or amounts of contributions, oversee the
expenditure of plan assets, and select financial institutions and investment products.
Section 5.2 Board of Trustees. The Board shall consist of nine members (Trustees). Six
of the Trustees shall be elected from the general membership of the Association. One of
the six Trustees may be a retired member. There shall also be three ex-officio municipal
Trustees: the fire chief, one elected City official, and one appointed or elected City
official. The two city officials must be designated annually by the City of Hutchinson City
Council. An ex-officio Trustee shall have all the rights and duties accorded to any other
Trustee except the right to be elected an Officer.
Section 5.3 Term. Non -municipal Trustees are elected from and by the Association
membership for three-year terms. The election of the Trustees will be staggered, with
two Trustees elected at each annual meeting of the membership.
Section 5.4 Vacancies. Vacancies in the position of non -municipal Trustee may be filled
by the Board in the form of an appointment for the unexpired portion of the term.
Section 5.5 Removal of Trustees. One or more Trustees may be removed from office by
a majority vote of the members of the Board for failure to attend two or more
consecutive regular meetings of the Board as defined in Section 6.1 hereof. Trustees
may be removed from office by a majority vote of the Board for cause, which includes
but is not limited to, willful misconduct, conviction of a felony, or breach of fiduciary
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responsibility to the Association. A Trustee may be removed without cause by a two-
thirds (2/3) majority vote of the Association membership. No Trustee shall be removed
from office pursuant to this provision unless notice of the annual or special meeting at
which the removal is to be considered states such as purpose. When a member of the
Board of Trustees has been removed, the vacancy on the Board of Trustees may be filled
by a vote of a majority of the remaining Trustees acting at the same meeting.
Section 5.6 Number of Officers. The President, Vice -President, Secretary, and Treasurer
will be elected from among the elected Trustees by the full Board for one-year terms.
The Board may choose other officers as may be needed from time to time for one-year
terms. In no event shall any Trustee hold more than one office.
Section 5.7 President. The President will actively manage the business of the
Association. The President shall preside at all meetings of the members. The President
will enforce the due observance of the law, including Minnesota statutes, the articles of
incorporation, and the bylaws of the Association. The President will ensure that the
Officers properly perform the duties assigned to them. The President shall see that all
orders and resolutions are carried into effect. The president shall be an ex-officio
member of all standing committees. The President may execute and deliver, in the
name of the Association, any bonds, contracts, or other instruments pertaining to the
business of the Association as may be prescribed from time to time by the Board, and in
general shall perform all duties incident to the office of President and such other duties
as may from time to time be assigned to him by the Board.
Section 5.8 Vice -President. The Vice -President shall have such powers and shall perform
such duties as may be specified in these bylaws or prescribed by the Board. In the event
of absence or disability of the President, the Vice -President shall succeed to the office of
President and assume all powers and duties in the order in which they were elected or
as otherwise prescribed by the Board.
Section 5.9 Secretary. The Secretary shall be secretary of and shall attend all meetings
of the Board. The Secretary shall act as clerk thereof and shall record all the proceedings
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of such meetings in the Minute Book of the Association. The Secretary shall give proper
notice of the meetings of the Board and the Association. The Secretary will keep a
correct record of all amendments, alterations, and additions to the bylaws in a book
separate from the Minute Books of the Association. The Secretary will prepare all
paperwork and obtain signatures required for benefits due. The Secretary will keep
individual files and a roll of membership, with the date of joining, resignation, discharge,
retirement, dues, and service pensions and ancillary benefits paid. The books of the
Secretary will be at all times open to the Board. The Secretary will prepare and process
all correspondence as needed. The Secretary will, jointly with the Treasurer, prepare
and file all reports and statements required by law, including reports to be filed with the
Office of the State Auditor (OSA). The Secretary shall perform such other duties as may
be prescribed from time to time by the Board or by Minnesota Statute. The duties
herein, other than statutory duties, may be assigned to a contracted person at the
discretion of the Board.
Section 5.10 Treasurer. The Treasurer shall keep accurate accounts of all moneys of the
Association received or disbursed. The Treasurer shall deposit all moneys, drafts, and
checks in the name and to the credit of the Association in such banks and depositories
as the Board shall designate from time to time. The Treasurer shall disburse the funds of
the Association as authorized by the Board. The Treasurer will keep separate and
distinct accounts of the Special Fund and the General Fund, if applicable, and will
prepare and present to the Board a full and detailed statement of the assets and
liabilities of each fund separately, prior to the annual meeting of the Association, and
upon requests of the Board. The Treasurer shall perform such duties as may be
prescribed from time to time by the Board or Minnesota Statute. The duties herein,
other than statutory duties, may be assigned to a contracted person at the discretion of
the Board. Jointly with the Secretary, the Treasurer shall prepare and file all reports and
statements required by law. The Treasurer will deliver to the Treasurer's successor in
office, or to any committee appointed by the Board to receive the same, all monies,
books, papers, etc., pertaining to the Treasurer's term in office immediately upon the
expiration of the Treasurer's term in office.
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The Treasurer shall, prior to entering upon the duties of office, give a bond in such
amounts and with such sureties as may be required and approved by the Board of
Trustees and the governing body, conditional upon the faithful discharge of trust and
the faithful performance of the duties of office. The premium for the bond shall be paid
from the special fund of the Association. The amount of the bond will be equal to at
least ten percent (10%) of the assets of the Association; however, the amount of the
bond need not exceed $500,000.
Section 5.11 Report. At the end of the year, the Secretary and Treasurer shall jointly
prepare a detailed annual report of the receipts and expenditures for the year showing
for what purpose all money has been paid. Such report shall be prepared on or before
the annual meeting of the Association.
Section 5.12 Continuing Education. The Board will develop and periodically revise a
program for continuing education. The Trustees will participate in continuing education
to keep themselves abreast of their fiduciary responsibilities.
Section 5.13 Fiduciary Responsibility. The members of the Board will act as Trustees,
with a fiduciary obligation to the active, deferred, and retired members of the
Association, who are its beneficiaries; the taxpayers of the municipality, who help to
finance the plan; and the State of Minnesota, which established the plan. In the
discharge of their respective duties, the Officers and Trustees shall be held to the
standard of care enumerated in Minn. Stat. § 11A.09. In addition, the Trustees must act
in accordance with the applicable provisions of Minn. Stat. Ch. 356A.
No Trustees of the Hutchinson Fire Department Relief Association shall cause the
Association to engage in a transaction if the fiduciary knows or should know that a
transaction constitutes one of the following direct or indirect transactions:
1) Sale or exchange or leasing of any real property between the Association and
a Board member;
2) Lending money or other extension of credit between the Relief Association
and a Board member or member of the Association;
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3) Furnishing of goods, services or facilities between the Association and a
Board member; or
4) Transfer to a Board member, or use or for the benefit of a Board member, of
any assets of the Association. Transfer of assets does not mean the payment
of Association benefits or administrative expenses permitted by law.
Section 5.14 Compensation. Officers of the Association identified in Attachment B may
be paid a salary out of the Special Fund. The amount paid in salary is limited to the
amount listed in Attachment B. For all Trustees, itemized expenses eligible for
reimbursement are limited to those expenses incurred as a result of fulfilling
responsibilities as administrators of the Special Fund.
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ARTICLE 6. BOARD MEETINGS
Section 6.1 Regular Meetings. Regular meetings of the Board shall be held at least once
a year at such time and place as may be fixed by resolution adopted by a majority of the
whole Board.
Section 6.2 Election of Officer Meetings. As soon as practical after each annual meeting
of the members, the Board shall meet for the purposes of organization and electing the
following Officers: President, Vice -President, Treasurer, and Secretary for a term of one
year and/or until their successor is elected.
Section 6.3 Special Meetings. Special meetings of the Board may be called by the
President, or by any two Trustees. Notice of the special meeting shall be given by the
secretary, who shall give at least 72 hours' notice thereof to each Trustee by mail, e-
mail, telephone, fax, or in person.
Section 6.4 Notice of Board Meetings. Notice requirements of the Minnesota Open
Meeting Law (Minn. Stat. Ch. 13D) will be followed for all Board meetings. A schedule
of the Board's regular meetings will be kept on file at the Board's primary office.
For special meetings (including any regular meeting held at a time or place different
from the time or place stated in the schedule of regular meetings), the Board will post
written notice of the date, time, place, and purpose of the meeting on the Board's
principal bulletin board, or if the Board has no such bulletin board, on the door of its
usual meeting room. The notice will also be mailed or delivered to each person who has
filed a written request for notice with the Board. The notice will be posted and mailed
or delivered at least three days before the date of the meeting.
If a meeting is a recessed or continued session of a previous meeting, and the time and
place of the meeting was established during the previous meeting and recorded in the
minutes of that meeting, then no further published or mailed notice is necessary.
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Section 6.5 Quorum. A majority of the Board, excluding the ex-officio members, shall
constitute a quorum for the transaction of business; provided however, that if any
vacancies exist by reason of death, resignation, or otherwise, a majority of the
remaining Trustees, but not less than two Trustees, shall constitute a quorum for the
conduct of business. If less than a quorum is present at any meeting, a majority of the
Trustees present may adjourn the meeting.
Section 6.6 Voting. Each Trustee is entitled to one vote and each has equal rights.
Voting by proxy is not permitted.
Section 6.7 Order of Business. The meeting shall be concluded in accordance with the
"Scott, Foresman Edition of Robert's Rules of Order," and the suggested order of
business at any meetings of the Board of Trustees shall be:
1. The meeting shall be called to order by the President at the time and on the date
of the meeting.
2. Roll call.
3. Reading and disposal of any unapproved minutes.
4. Reports of Officers and committees.
5. Annual board elections (1st meeting after annual meeting)
6. Unfinished business.
7. New business.
8. Adjournment.
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ARTICLE 7. FUNDS
Section 7.1 General Fund. Money received from any nonpublic source, such as the
funds received by this Association from dues, fines, initiation fees, entertainment.&, and
other miscellaneous sources shall be kept in the general fund by the Treasurer and may
be disbursed by the Board for any purpose reasonably suited to the welfare of the
Association and its members or for equipment and maintenance of the Hutchinson Fire
Department.
Section 7.2 Special Fund. All public funds, including funds received by this Association
from the tax levied by the City Council of Hutchinson for the fire department relief, all
funds received from the gross premiums tax levied by the State of Minnesota on fire
insurance and related insurance policies, and all funds or property donated, granted, or
devised of this Association for the benefit of this fund shall be kept in a special fund on
the books of the secretary and treasurer and shall not be disbursed for any purpose
except those authorized by Minnesota Statute § 424A.05, Federal law, and these
bylaws.
Section 7.3 Disbursements. No disbursements of the funds of this Association shall be
made except by checks drawn by the treasurer and countersigned by the President,
Vice -President, or Secretary of the Association. Except when issued for salaries,
pensions, or other fixed charges, the exact amount of which has been previously
determined by the Board of Trustees, no check shall be issued until the claim to which it
relates has been approved by the Trustees. The Association may only make
disbursements by electronic fund transfers if the specific method of payment and
internal control policies and procedures regarding the method are approved by the
Board.
1.) Authorized administrative expenses shall be in accordance with the laws of
Minnesota Chapter 69, as amended, as follows:
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a) Office expense including but not limited to rent, utilities, equipment,
supplies, postage, periodical subscription, furniture, fixtures, and salaries of
administrative personnel.
b) Salaries and itemized expenses of the President, Secretary, and the Treasurer
of the Association or their designees, incurred as a result of fulfilling their
responsibilities as administrators of the special fund.
c) Tuition, registration fees, organizational dues, and other authorized expenses
of the Officers or members of the Board of Trustees incurred attending
educational conferences, seminars, or classes relating to the administration
of the relief Association.
d) Audit, actuarial, medical, legal and investment expenses.
e) Reimbursement to the Officers and members of the Board of Trustees, or
their designees, for reasonable and necessary expenses actually paid and
incurred in the performance of their duties as Officers or members of the
board; and
f) Premiums on fiduciary liability insurance and official bonds for the Officers,
members of the Board of Trustees, and employees of the Hutchinson Fire
Department Relief Association.
Section 7.4 Deposits. All money belonging to this Association shall be deposited in such
banks, trust companies, or other such depositories as the Board may designate.
Section 7.5 Investments. The funds of this Association may be invested by the Board of
Trustees in such income paying properties and securities as may be authorized by the
Board of Trustees an in compliance with the laws of the State of Minnesota.
1) The Board of Trustees shall investigate and prepare for the safe and
profitable investment of Association funds in conformance with State
Statutes, the Bylaws and the investment policy of the Hutchinson Fire
Department Relief Association.
2) The Board of Trustees may designate two or more Association members to
sit on an investment committee. The Treasurer, the President, and an ex -
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officio member shall sit on the committee. The investment committee shall
investigate and make recommendations to the Board of suitable investments
for Association funds among those permitted by Statute, the Bylaws, and the
investment policy.
3) The Special Fund assets will be invested only in securities that are authorized
by Minn. Stat. §§ 356A.06, subd. 6; and 356A.06, subd. 7.
4) The Board will have on file a copy of the investment policy of the Association.
The Board will file a copy of the Association's investment policy, and all
changes to the policy, with the Office of the State Auditor.
Section 7.6 Brokers Certification. The Board of Trustees shall comply with Minnesota
Statute 356A.06, subdivision 8B that requires relief Associations to provide annually to
any brokers, a written statement of investment restrictions pursuant to statutes or the
investment policy that apply to the special fund. Upon receipt of the written statement
of the investment restrictions, each broker handling investments of the Association shall
acknowledge in writing, annually, the receipt of the investment restrictions. The Broker
Certification shall contain a statement of the Broker's agreement to handle the
Association's investments pursuant to written restrictions, using the form prepared by
the Office of the State Auditor.
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ARTICLE 8. APPLICATION FOR BENEFITS
Section 8.1 Notice of Intent to Take Distribution. Each member who intends to take
distribution of a service pension, including a deferred service pension, from the
Association must notify the Secretary, in writing, not less than 90 days prior to the
intended date of distribution. Upon receipt of the notice, the Secretary will provide to
the applicant an Application for distribution and any forms or notices required by
Federal or State law. No notice is required for ancillary benefits. All applications for
pension benefits or deferred pension status shall be made in writing on forms supplied
by the Secretary. The Secretary shall also provide any forms or notices required by
Federal or State law.
Section 8.2 Application for Pensions. All applications for pensions or deferred pension
status shall be submitted to the Board for approval at a regular or special meeting of the
board.
1.) Applications shall be signed and verified by an oath of the applicant and shall
state the following:
a.) The age and date of birth of the applicant.
b.) The length of time the applicant has been a member of the
Association.
c.) Such other information as the Board may require by including
requests for information or questions on an application form for
benefits that has been adopted by the Board.
2.) Applications for pension benefits may be made by or on behalf of the
applicant within 90 days after the date upon which a pension would
commence, and no pension benefit shall be paid for a period covering more
than 90 days before the application is made.
Section 8.3 Approval of Application and Conditions. No benefits or pension shall be
paid until the application has been approved by a majority vote of the Board of
Trustees. Decisions of the Board shall be final as to the payment of such benefits or
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pensions. No person receiving a pension or on deferred pension status shall be paid any
other benefits by this Association. Except as provided in Section 9.5, no service pensions
shall be paid to any person while the person remains in Active Service to the Hutchinson
Fire Department. Pension payments shall commence with the first month after the
application has been approved. No fractional payments shall be made for the month
during which the member retires or the application is approved.
Section 8.4 Procedure for Review. In the event the Board of Trustees denies an
application for a service or ancillary pension benefits, the member shall be entitled to
the right to appeal the determination. Intent to appeal the determination shall be
delivered in written form to the secretary and shall be certified by the Board within 30
days of receipt of the denial of the application by the Board.
1.) If an application is not approved, the Board shall return the application to the
applicant within 30 days, noting thereon, with particularity, which
requirements the applicant does not meet. Thereafter, the applicant shall be
furnished with the opportunity to be heard by the full Board, on the question
of whether the applicant meets all of the eligibility requirements. The
member shall indicate that the member intends to appeal by furnishing the
Board with written intent to appeal. The intent to appeal shall be certified by
the member.
2.) Upon receipt of the written intent to appeal, the Board of Trustees shall hold
a special meeting within 60 days of receipt of the intent to appeal. Timely
notice of the meeting shall be given to the member at least 15 days prior to
the special meeting. The member shall have the reasonable opportunity to
be heard by the Board of Trustees at the special meeting with regard to the
negative determination.
Section 8.5 Benefits for certain fulltime firefighters. Notwithstanding any bylaws to the
contrary, the Association may pay or continue paying a service pension to a member
who has not separated from active service with the Hutchinson Fire Department if:
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-23-
1) The person is employed subsequent to retirement as a firefighter by the
Hutchinson Fire Department to perform duties within the Hutchinson Fire
Department on a full-time basis; and
2) The governing body of the Hutchinson Fire Department has filed a
determination with the Association Board of Trustees that the person's
experience with and service to the Hutchinson Fire Department in the
person's full time capacity would be difficult to replace; and
3) The person otherwise meets the requirements of Minnesota Statute, Chapter
424A, including Minnesota Statute 424A.02, subdivision 1 and is authorized
to receive a service pension.
Section 8.6 Governing Benefit Plan Provisions. All service pensions, deferred service
pensions, and ancillary benefits payable by the Association are governed by and must be
calculated based on the State law, Association bylaw provisions, and Association articles
of incorporation in effect on the earlier of the following dates: (1) the data on which the
member separates from active service OR (2) the date on which a member begins a
break in service that continues until the member separates from active service.
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-24-
ARTICLE 9. SERVICE AND DEFERRED PENSIONS
Section 9.1 Service Pensions. Upon the member's meeting the following requirements
in Section 2 of this Article and following the submission and approval of an Application
for Distribution, the Association will pay the member out of the Special Fund the benefit
level for each year that the member served as an active member of the Fire Department
up to 30 years. The benefit level amounts can be found in Attachment A. A reduced
service pension may be paid according to the partial vesting schedule contained in
Section 4 of this Article.
Section 9.2 Eligibility. To receive a service pension, a member must meet the following
requirements:
1. Have separated from Active Service with the Fire Department;
2. Be at least 50 years of age;
3. Be partially vested by having completed at least 15 years of Active Service with
the Fire Department, or be fully vested by having completed at least 20 years of
active service with the Fire Department; and
4. Be partially vested by having completed at least 15 years of membership with
the Association, or be fully vested by having completed at least 20 years of
membership with the Association.
Section 9.3 Deferred Status. A member who has otherwise met the eligibility
requirements defined in Section 2 of this Article but who has not yet reached 50 years of
age may not collect a service pension at the time of separation from active service. The
member will be placed on deferred status and be entitled to receive the service pension
upon reaching 50 years of age and following submission and approval of an Application
for Distribution.
A member who has met the eligibility requirements defined in Section 2 of this Article
and who has reached 50 years of age, but who chooses not to immediately submit an
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-25-
Application for Distribution following the member's separation from active service will
be placed on deferred status and be entitled to receive the service pension following
submission and approval of the Application for Distribution.
No interest will be credited during the period of deferral on a deferred lump -sum
service pension.
Section 9.4 Partial Vesting Schedule. All partial service pensioners are entitled to the
non -forfeitable portion of a pension based on the member's years of service in the
amount indicated upon reaching age 50 and meeting the other qualifications for receipt
of a pension:
Completed Years' Service Non -forfeitable percentage
15 80 percent
16 84 percent
17 88 percent
18 92 percent
19 96 percent
20 and thereafter 100 percent
Section 9.5 Payments.
(a) Default Option: Lump -sum Payment. All members will receive a single lump -sum
payment payable to the retiring member (subject to current income tax withholding
requirements) unless eligible to make an election pursuant to subsection (b) of this
Section. A supplemental benefit will be paid out of the Special Fund to individuals who
receive a lump -sum distribution of a service pension. The amount of the supplemental
benefit to be paid is ten percent of the regular pre-tax lump -sum distribution, excluding
any interest that may have been credited during the period of deferral, but not to
exceed $1,000.
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-26-
(b) Only eligible members may elect Monthly Payments. Active Members hired before
October 8, 2020, at the option of the retiring member at the time of requesting benefits,
may choose to receive a monthly benefit service pension for the remainder of the
member's natural life and, thereafter, a surviving spouse as made in lieu of a single
lump -sum service pension. The election of either option is irrevocable.
Section 9.6 Future increases. Any future increases in pension benefits would apply to all
active members and may include increases for deferred members, retired members,
and/or beneficiary. Postretirement increases are applicable only to retired members
and ancillary benefit recipients receiving a monthly service pension or monthly ancillary
benefit as of the effective date of the bylaw amendment.
Section 9.7 Unclaimed Benefits. In the event that the Association is unable with
reasonable effort to locate a member or a survivor of a member entitled to payment or
distribution under these bylaws or by State law, the benefit distributable to such
member or survivor of such member will be forfeited and will be credited to the Special
Fund. Efforts to locate a member or survivor must be documented. Forfeiture will
occur no earlier than thirty-six (36) months after the Board concludes the Association
was unable to locate such member or survivor despite reasonable efforts to locate
them.
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-27-
ARTICLE 10. ANCILLARY BENEFITS
Section 10.1 Lump -Sum Survivor Benefit. For non -retired members who die after
October 8, 2020, upon the death of a member of the Association and following the
submission and approval of an Application for Distribution, a survivor benefit will be
paid out of the Special Fund to the member's surviving spouse; if there is no surviving
spouse, to the member's surviving children; if there is no surviving spouse and there are
no surviving children, to the member's designated beneficiary. If no beneficiary has
been designated and if the deceased member was active or deferred, the survivor
benefit will be paid as a death benefit to the estate of the deceased member.
If there are no surviving children, the member's surviving spouse may waive, in writing,
wholly or partially, the spouse's entitlement to a survivor benefit, so that the survivor
benefit may be paid directly to the member's designated beneficiary.
A trust created under Chapter 501B may be a designated beneficiary if the survivor
benefit will be distributed as a one-time lump -sum payment. If a trust was created and
is payable to the surviving children and there is no surviving spouse, the survivor benefit
will be paid to the trust.
For active members, a survivor benefit equal to the benefit level for each year that the
member served as an active firefighter in the Fire Department, without regard to
minimum or partial vesting requirements, but in no case less than five times the benefit
level in effect on the date of the death, will be paid if, upon death, the member had not
yet separated from active service. The benefit level can be found in Attachment A.
A supplemental survivor benefit will be paid out of the Special Fund when a lump -sum
survivor benefit is paid. The amount of the supplemental survivor benefit to be paid is
20 percent of the survivor benefit, but not to exceed $2,000.
Section 10.2 Break in Service Survivor Benefit. If a member had a break in service at the
end of the member's firefighting career and did not resume active service before the
member's death, the survivor benefit must be calculated using the State law, bylaw
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-28-
provisions, and articles of incorporation that are in effect on the date on which the
member began the break in service.
Section 10.3 Surviving Spouse of Monthly Benefit Retired Member. Upon the death of
a retired member who had elected a monthly benefit, a survivor benefit of 75% of the
deceased member's monthly benefit will be paid out of the Special Fund to the
member's surviving spouse for the life of the surviving spouse.
Section 10.4 No Additional Financial Benefit. Except for the relief expressly identified
for survivors in these bylaws, a member or former member's surviving spouse, child or
children, designated beneficiary, and/or estate are not entitled to any other or further
relief or benefits from the Association.
Section 10.5 Death Benefit. A death or funeral benefit shall not be paid by this
Association.
Section 10.6 Disability Benefit. Disability benefits are not provided by this Association.
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-29-
ARTICLE 11. LIMITS ON BENEFITS
Section 11.1 Domestic Relations Order. A qualified domestic relations order shall be
accepted by the plan administrator if in compliance with state law. Any judgment,
decree, or order (including approval of a property settlement agreement) that complies
with the provisions of Minnesota Statutes §§ 518.58, 518.581, or 518.611, is a domestic
relations order. A distribution made pursuant to a domestic relations order shall be
treated as made pursuant to qualified domestic relations order as specified by Internal
Revenue Code 414(p)(11), as amended if it meets the requirements of state law. No
benefits shall be paid under a domestic relation order which requires the plan to
provide any type or form of benefit, or any option, not otherwise provided under the
Plan or under State Law.
Section 11.2 Garnishment, judgment, or legal process. No service pension or ancillary
benefits paid or payable from the special fund of a relief Association to any person
receiving or entitled to receive a service pension or ancillary benefits shall be subject to
garnishment, judgment, execution or other legal process, except as provided in
Minnesota State Statutes 518.58, 518.581 or 518.611.
Section 11.3 No Assignment of Special Fund Benefits. No person entitled to a service
pension or ancillary benefits for the special fund of a relief Association may assign any
service pension or ancillary benefit payment, nor shall the Association have the
authority to recognize any assignment or pay over any sum which has been assigned.
Section 11.4 Limitations on Annual Benefits. No provisions that places limits on
benefits as contained within Section 415 of the Internal Revenue Code shall be
exceeded. Plan participants cannot receive an annual benefit greater than the amount
specification in Section 415 of the code as may subsequently be amended.
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-30-
ARTICLE 12. AMENDMENTS AND DISSOLUTION
Section 12.1 Amendments. Amendments to the bylaws may be accomplished by one of
the following methods:
1.) By vote of the majority of the entire membership at any regular business
meeting;
2.) By a two-thirds vote of those voting at any special or annual meeting,
provided that a quorum is present; or
3.) By a unanimous vote of Trustees present at a regular quarterly or special
Board of Trustee meeting, provided that a quorum is present.
The Association will file a revised copy of these bylaws with the Office of the State
Auditor upon the adoption of any amendments.
Section 12.2 Pension Changes. Any Amendments to these bylaws which affect the
amount of, the manner of payment of, or the conditions for qualification for service
pensions, deferred service pensions, or ancillary benefits are not effective until they
have been ratified by the City Council.
Section 12.3 Dissolution. Prior to dissolution of the Association, all legal obligations of
the Association other than service pensions and benefits must be settled under Minn.
Stat. § 424B.2, subd. 3, a benefit trust must be established under subdivision 4, and the
affairs of the Association must be concluded under subdivision 5.
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-31-
ATTACHMENT A - BENEFIT LEVEL
BENEFIT LEVEL
AMOUNT
DATE APPROVED BY
RELIEF ASSOCIATION
DATE RATIFIED BY
CITY
EFFECTIVE DATE
Lump Sum:
$3,660 per year of
service credit up to a
maximum of 30 years
October 8, 2020
October 8, 2020
*Monthly:
$17 per year of
service credit up to a
maximum of 30 years
January 13, 2016
January 13, 2016
*Monthly benefit amount is only available for Active Members hired before October 8, 2020
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-32-
TRUSTEE
President (Officer)
ATTACHMENT B - COMPENSATION
Brandon Vik
Secretary (Officer) Tim Peterson
Treasurer (Officer) Dan Sargent
SALARY
$300.00
$500.00
$2,600.00
Hutchinson Fire Department Relief Association Bylaws: Ratified October 8, 2020
-33-
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Calling a Special Budget Workshop Meeting for 4.00 pm on November 24
Department: Administration
LICENSE SECTION
Meeting Date: 10/27/2020
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Staff is looking to call our next budget workshop meeting of the year in preparation for the 2021 budget.
The next workshop (4th overall) will be at 4 p.m. on November 24 and will focus on our Enterprise Funds. We will also
have an update on our current budget and tax levy, and will take a last look at our preliminary CIP prior to our
Truth -in -Taxation Hearing in early December.
Staff is asking the council to call this budget workshop meeting.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting for 4:00 p.m. on November 24
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL
Request for Board Action
September 2020 Financial and Investment Reports
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 10/27/2020
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff M
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
For Council review, attached are the September Financial Reports for the general fund and
enterprise funds. Also attached is the September Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Govern;
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2020
2020
2019
2020 ACTUALS 2020
AVAILABLE % BDGT
2019 YTD
2019
% BDGT
SEPTEMBER YTD BUDGET
BALANCE USED
ACTUAL
BUDGET
USED
General Fund
Taxes
- 2,740,479 5,270,910
2,530,431 52.0
2,702,367
5,122,005
52.8
Other Taxes
10,793 144,274 305,000
160,726 47.3
167,522
315,000
53.2
Licenses & Permits
45,256 389,325 388,450
(875) 100.2
447,312
414,200
108.0
Intergovernmental Revenue
324,785 1,705,221 1,730,963
25,742 98.5
1,236,521
1,578,056
78.4
Charges for Services
94,466 1,115,083 2,790,585
1,675,502 40.0
1,721,356
2,830,857
60.8
Miscellaneous Revenues
7,824 161,246 245,500
84,254 65.7
205,590
317,500
64.8
Transfers -In
466,798 1,400,394 2,666,191
1,265,797 52.5
837,558
2,497,175
33.5
Fines & Forfeitures
2,632 31,360 55,000
23,640 57.0
49,662
50,000
99.3
Capital Contributions
- - -
- -
-
-
-
TOTAL REVENUES
952,554 7,687,382 13,452,599
5,765,217 57.1
7,367,888
13,124,793
56.1
Wages & Benefits
643,874 6,064,610 9,162,882
3,098,272 66.2
6,354,088
8,866,013
71.7
Supplies
55,312 556,878 858,150
301,272 64.9
670,144
870,578
77.0
Services & Charges
246,822 1,832,419 2,679,017
846,598 68.4
1,855,216
2,855,282
65.0
Miscellaneous Expenses
26,038 202,361 647,550
445,189 31.3
195,995
620,950
31.6
Transfers -Out
- 52,500 105,000
52,500 50.0
50,985
101,970
50.0
Capital Outlay
6,458 6,458 -
(6,458) -
-
10,000
-
TOTAL EXPENDITURES
978,505 8,715,226 13,452,599
4,737,373 64.8
9,126,427
13,324,793
68.5
NET REVENUE
(25,950) (1,027,844) -
1,027,844
(1,758,539)
(200,000)
Comments
Revenues:
Temporary Timing Differences
There are a few significant revenue differences between 2020 and 2019 based on the timing of receiving the revenue.
Intergovernmental Revenue received the Police and Fire Pension aid ($321,015) in September 2020 versus in October 2019. The
3rd quarter HUC PILOT payment ($466,798) was received in September 2020 versus
in October 2019.
Expenditures:
Wages & Benefits
The 2020 year-to-date expense is down significantly
due to a few reasons. First, seasonal
labor has been reduced in areas such
as Parks & Recreation and the Aquatic Center due
to programs being delayed or eliminated. Additionally,
approximately
$100K of
expense has been moved to the CARES Act fund.
Certain pay related to the COVID-19 pandemic and
the state's shelter in place
orders can be funded by CARES Act monies.
Supplies
This category is realizing substantial savings in operating supplies, fuel and recreation concession supplies. Lower fuel
consumption is due mainly to the lighter than normal snow removal for January through April. We are also consumed less fuel
due to employee conferences being cancelled and
training being done virtually.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2020
2020 ACTUALS
SEPTEMBER YTD
General Fund Expense by Department
2020 2019
2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
2,894
28,146
52,344
24,198
53.8
30,731
55,328
55.5
City Administrator
34,052
309,329
459,709
150,380
67.3
311,974
415,643
75.1
Elections
643
16,774
17,750
976
94.5
11,588
6,000
193.1
Finance Department
24,158
267,476
381,325
113,849
70.1
275,126
371,041
74.1
Motor Vehicle
21,340
183,140
266,912
83,772
68.6
198,268
268,721
73.8
Assessing
-
-
61,152
61,152
-
-
61,152
-
Legal
22,233
203,025
317,092
114,067
64.0
216,872
306,847
70.7
Planning
12,763
110,605
161,262
50,657
68.6
110,701
155,835
71.0
Information Services
44,266
417,119
600,314
183,195
69.5
390,422
568,872
68.6
City Hall Building
16,549
120,003
178,342
58,339
67.3
109,680
174,705
62.8
Police Department
301,566
2,488,354
3,549,011
1,060,657
70.1
2,489,111
3,453,954
72.1
Hospital Security
23,984
224,305
332,790
108,485
67.4
215,395
323,205
66.6
Emergency Management
128
11,777
12,280
503
95.9
9,508
12,280
77.4
Safety Committee
-
9,739
11,200
1,461
87.0
9,270
10,850
85.4
Fire Department
31,022
253,908
360,455
106,547
70.4
245,325
357,602
68.6
Protective Inspections
22,358
206,590
309,570
102,980
66.7
251,061
348,856
72.0
Engineering
42,680
355,131
487,309
132,178
72.9
359,985
470,704
76.5
Streets & Alleys
171,879
1,227,503
1,565,147
337,644
78.4
1,238,074
1,747,205
70.9
Park/Recreation Administration
20,903
188,628
274,158
85,530
68.8
184,452
265,144
69.6
Recreation
14,314
136,012
255,586
119,574
53.2
180,850
249,316
72.5
Senior Citizen Center
3,982
37,953
92,499
54,546
41.0
62,522
86,622
72.2
Civic Arena
14,737
208,567
374,475
165,909
55.7
235,512
355,362
66.3
Park Department
66,380
601,176
987,146
385,970
60.9
663,649
926,369
71.6
Recreation Building
13,447
123,999
245,543
121,544
50.5
165,693
237,367
69.8
Events Center
19,749
155,282
268,922
113,640
57.7
183,647
263,142
69.8
Evergreen Building
1,083
12,611
30,725
18,114
41.0
18,846
27,250
69.2
Library
3,725
152,486
222,760
70,274
68.5
162,358
223,460
72.7
Waterpark
152
34,319
352,761
318,442
9.7
312,178
388,840
80.3
Cemetery
12,699
109,239
132,284
23,045
82.6
98,274
135,659
72.4
Airport
10,198
92,597
124,878
32,281
74.2
91,726
120,670
76.0
Unallocated General Expense
24,621
429,433
966,898
537,465
44.4
293,631
936,792
31.3
TOTAL EXPENDITURES
978,505
8,715,226
13,452,599
4,737,373
64.8
9,126,427
13,324,793
68.5
CARES Act Fund
Intergovernmental Revenue
Miscellaneous Revenues
TOTAL REVENUES
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2020
2020 ACTUALS
SEPTEMBER YTD
1,074,352
1,074,352
2020 AVAILABLE
BUDGET BALANCE
(1,074,352)
(1,074,352)
2020
% BDGT 2019 YTD
USED ACTUAL
2019
BUDGET
2019
% BDGT
USED
Wages & Benefits
-
112,733
(112,733)
Supplies
1,987
25,479
(25,479)
Services & Charges
1,757
23,059
(23,059)
Miscellaneous Expenses
4,909
5,943
(5,943)
TOTAL EXPENDITURES
8,653
167,213
(167,213)
NET of REVENUES & EXPENDITURES
(8,653)
907,139
(907,139)
Committed CARES Act Funds
EDA Business Loan Program
(750,000)
EDA administration expenses
(2,056)
HVAC Ionization Upgrades
(58,465)
Virtual Meeting Systems
(33,829)
HUC & HRA expenditures
(22,817)
Touchless plumbing fixtures
(21,195)
Water bottle Tillable stations
(12,950)
City Center breakroom furniture
(3,500)
October PPE, Supplies, Cleaning
(2,327)
Total Committed Expenditures
(907,139)
Uncommitted Fund Balance
Comments
The City received $1,074,352 of CARES Act funds from the State in July. The funds can only be used for eligible expenditures related to the COVID-19 public health
emergency. These dollars originated from the Federal CARES Act, which allocated $150 Billion of federal money to states and local governments via the Coronavirus
Relief Fund.
The City Council allocated $750,000 to the Small Business Assistance program, as administered by the Hutchinson EDA. Those funds will be disbursed in October
and November to qualifying businesses.
The Wages & Benefits expense consists of the COVID pay that city council authorized during the state's shelter -in -place orders. It also includes any federal FMLA or
Sick leave related to the COVID-19 public health emergency.
As a reminder, the City has until November 15 to use the funds for eligible COVID-19 related expenditures. Any unspent funds must be returned to the County after
November 15.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2020
2020
2019
2020 ACTUALS
2020
AVAILABLE
% BDGT
2019 YTD
2019
% BDGT
SEPTEMBER YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Liquor Fund
Sales 568,201 5,625,444
6,473,000
847,556
86.9
4,648,632
6,357,000
73.1
Miscellaneous Revenues 128 2,169
3,000
831
72.3
2,231
3,000
74.4
TOTAL REVENUES 568,329 5,627,613
6,476,000
848,387
86.9
4,650,863
6,360,000
73.1
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET REVENUE
Comments
Liquor Sales Revenue
437,641
4,304,220
4,871,710
567,490
88.4
3,517,515
4,787,710
73.5
56,750
501,804
703,600
201,796
71.3
477,441
698,094
68.4
1,409
13,161
22,600
9,439
58.2
15,383
25,050
61.4
25,216
204,547
247,950
43,403
82.5
170,420
246,675
69.1
-
5,569
6,700
1,131
83.1
6,088
5,350
113.8
-
500,000
500,000
-
-
500,000
-
15,000
15,000
9,698
15,000
64.7
82,500
82,500
-
82,500
-
-
-
128,228
128,228
-
-
128,243
-
521,016
5,029,302
6,578,288
1,548,986
76.5
4,196,543
6,488,622
64.7
47,313
598,311
(102,288)
(700,599)
454,320
(128,622)
Year to Date Sales
September Sales
2020
2019
Change
2020
2019
Change
Liquor
1,889,486
1,555,701
21.5%
194,784
160,442
21.4%
Beer
2,830,298
2,331,851
21.4%
288,548
239,011
20.7%
Wine
771,035
655,840
17.6%
71,600
63,597
12.6%
Other
134,625
105,241
27.9%
13,270
9,935
33.6%
Total Sales
5,625,444
4,648,632
21.0%
568,201
472,985
20.1%
Customer Count 189,347 182,794 3.6% 19,981
19,484 2.6%
Average Sale per Customer $29.71 $25.43 16.8% $28.44
$24.28 17.1%
Gross Profit $1,321,223 $1,131,118 $130,560
$121,471
Gross Margin on Sales 23.5% 24.3% 23.0%
25.7%
Labor to Sales Ratio 8.9% 10.3% 10.0%
10.3%
The September monthly sales increased 20.1 % over last year while the customer count decreased 2.6%.
The Year-to-date sales
and customer count are up 21.0% and 3.6%. Cost of Sales reflect a corresponding increase with sales.
Credit Card fees, which
are in the Services & Charges expense category, are up significantly due to the higher sales levels.
Water Fund
Sales
Sales - Other
Local Sales Tax
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2020
2020 ACTUALS
SEPTEMBER YTD
2020 2019
2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
190,173
1,484,303
1,780,000
295,697
83.4
1,298,252
1,780,000
72.9
56,518
448,172
544,500
96,328
82.3
503,770
543,500
92.7
77,818
504,881
737,000
232,119
68.5
491,499
665,000
73.9
5,648
53,678
56,000
2,322
95.9
49,177
53,000
92.8
1,789
32,286
67,000
34,714
48.2
62,005
69,500
89.2
331,945
2,523,319
3,184,500
661,181
79.2
2,404,704
3,111,000
77.3
41,646
380,925
542,656
161,731
70.2
370,277
519,888
71.2
9,658
118,363
138,137
19,774
85.7
109,877
137,250
80.1
29,106
458,965
496,350
37,385
92.5
341,531
522,950
65.3
354
1,042
15,000
13,958
6.9
849
15,000
5.7
-
-
60,000
60,000
-
-
60,000
-
906,594
830,176
(76,418)
109.2
345,467
300,000
115.2
-
1,100,000
1,100,000
-
-
1,100,000
-
1,378,117
1,485,955
107,838
92.7
1,373,744
1,485,523
92.5
TOTAL EXPENDITURES 80,764 3,244,005 4,668,274 1,424,269 69.5 2,541,744 4,140,611 61.4
NET of REVENUES & EXPENDITURES 251,182 (720,686) (1,483,774) (763,088) (137,041) (1,029,611)
Year to Date Water Sales
Comments
2020
2019
Change
Water Sales Revenue: Residential
962,951
834,869
15.3%
Commercial
249,849
261,831
-4.6%
Industrial
271,503
201,552
34.7%
MNSY temporarily used city water to cool its
Water Sales
1,484,303
1,298,252
14.3%
fermenters during the months of April through June.
Normally they use their own well water
Base Charge
324,063
320,447
1.1%
WAC Charge
72,070
129,973
-44.5%
Other
52,038
53,351
-2.5%
Other Sales
448,172
503,770
-11.0%
Local Sales Tax We have yet to see a significant impact on our local sales tax revenue due to the pandemic. This is an area to keep an eye on
knowing any shortage will require operating cash to cover the debt service payments.
Capital Outlay The $906,594 expenditure is the advance funding to MnDOT for the water infrastructure component of the Hwy 15/Main Street
improvement project.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2020
2020
2019
2020 ACTUALS
2020
AVAILABLE
% BDGT
2019 YTD
2019
% BDGT
SEPTEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Sewer Fund
Sales
233,561
2,067,524
2,710,000
642,476
76.3
2,102,618
2,700,000
77.9
Sales - Other
47,830
377,827
488,000
110,173
77.4
461,051
468,000
98.5
Local Sales Tax
77,818
504,881
737,000
232,119
68.5
491,499
665,000
73.9
Licenses & Permits
-
6,000
6,500
500
92.3
6,500
6,500
100.0
Charges for Services
-
7,475
7,500
25
99.7
4,155
7,500
55.4
Miscellaneous Revenues
9,064
69,239
112,500
43,261
61.5
101,905
120,000
84.9
TOTAL REVENUES
368,273
3,032,945
4,061,500
1,028,555
74.7
3,167,727
3,967,000
79.9
Wages & Benefits
55,225
520,976
725,428
204,452
71.8
504,097
691,874
72.9
Supplies
13,805
151,151
216,362
65,211
69.9
146,346
210,700
69.5
Services & Charges
49,117
451,521
778,500
326,979
58.0
627,678
803,000
78.2
Miscellaneous Expenses
20
27,864
40,000
12,137
69.7
26,051
36,500
71.4
Transfers -Out
-
-
60,000
60,000
-
-
60,000
-
CapitalOutlay
(3)
486,385
866,957
380,572
56.1
65,507
625,000
10.5
Depreciation Expense
-
1,250,000
1,250,000
-
-
1,250,000
-
Debt Service
-
1,316,825
1,402,320
85,495
93.9
1,312,589
1,403,676
93.5
TOTAL EXPENDITURES
118,163
2,954,721
5,339,567
2,384,846
55.3
2,682,269
5,080,750
52.8
NET of REVENUES & EXPENDITURES
250,109
78,224
(1,278,067)
(1,356,291)
485,458
(1,113,750)
Year to
Date Sewer Sales
Comments
2020
2019
Change
Sewer Sales Revenue:
Residential
1,194,334
1,187,174
0.677
Commercial
342,250
335,034
2.2%
Industrial - Flow
344,486
388,452
-11.3%
Industrial - Violation Surcharges
186,454
191,958
-2.9%
Sewer Sales
2,067,524
2,102,618
-1.7%
Base Charge
280,446
278,143
0.8%
SAC Charge
92,431
170,821
-45.9%
Other
4,950
12,087
-59.0%
Other Sales
377,827
461,051
-18.1%
Local Sales Tax
We have yet to see
a significant impact
on our local sales tax revenue
due to the pandemic.
This is an
area to keep an eye on
knowing any shortage
will require operating cash to cover the debt service payments.
Capital Outlay
The year-to-date total
includes advance funding to MnDOT
($418,281)
for the sewer infrastructure
component of the Hwy 15/Main
Street improvement project.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2020
2020
2019
2020 ACTUALS
2020
AVAILABLE
% BDGT
2019 YTD
2019
% BDGT
SEPTEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
Sales
102,406
903,879
1,190,000
286,121
76.0
888,176
1,160,000
76.6
Sales - Other
3,446
31,459
47,600
16,141
66.1
35,479
45,600
77.8
Intergovernmental Revenue
-
6,017
12,500
6,484
48.1
6,131
12,500
49.1
Miscellaneous Revenues
1,504
15,819
22,000
6,181
71.9
21,986
22,000
99.9
TOTAL REVENUES
107,355
957,174
1,272,100
314,926
75.2
951,773
1,240,100
76.7
Wages & Benefits
18,068
149,494
202,269
52,775
73.9
134,474
190,965
70.4
Supplies
1,961
35,238
61,400
26,162
57.4
35,338
62,050
57.0
Services & Charges
74,095
532,800
797,800
265,000
66.8
508,419
761,600
66.8
Miscellaneous Expenses
-
408
1,000
593
40.8
840
1,500
56.0
Transfers -Out
-
55,000
55,000
-
-
55,000
-
CapitalOutlay
40,138
180,700
140,562
22.2
61,141
221,500
27.6
Depreciation Expense
-
-
140,000
140,000
-
-
146,000
-
TOTAL EXPENDITURES
94,125
758,077
1,438,169
680,092
52.7
740,212
1,438,615
51.5
NET of REVENUES & EXPENDITURES
13,231
199,096
(166,069)
(365,165)
211,561
(198,515)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2020
Comaost Fund
Sales
Intergovernmental Revenue
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Inventory Cost Adjustment
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2020 ACTUALS
SEPTEMBER YTD
2020 2019
2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
101,823
2,734,541
2,367,400
(367,141)
115.5
2,173,025
2,378,175
91.4
485
12,329
87,750
75,421
14.0
38,919
91,245
42.7
3,550
30,016
35,000
4,984
85.8
103,867
35,000
296.8
105,857
2,776,885
2,490,150
(286,735)
111.5
2,315,811
2,504,420
92.5
85,035
1,752,199
1,543,550
(208,649)
113.5
1,450,688
1,633,505
88.8
(70,054)
(568,597)
(654,200)
(85,603)
86.9
(463,631)
(709,585)
65.3
57,203
524,565
749,909
225,344
70.0
506,796
704,078
72.0
10,925
93,110
114,300
21,190
81.5
81,977
114,825
71.4
30,260
195,748
330,900
135,152
59.2
205,976
308,940
66.7
279
7,038
12,700
5,662
55.4
7,569
11,500
65.8
-
-
110,000
110,000
-
-
110,000
-
368,989
567,580
198,591
65.0
51,644
80,000
64.6
-
260,000
260,000
-
-
220,000
-
-
151,735
161,642
9,907
93.9
158,780
158,939
99.9
113,649
2,524,786
3,196,381
671,595
79.0
1,999,798
2,632,202
76.0
(7,792)
252,099
(706,231)
(958,330)
316,013
(127,782)
Year to Date Sales
Comments
2020
2019
Change
Compost Sales
Bagged
2,143,514
1,620,667
32.3%
Bulk
353,596
363,595
-2.8%
Other (Freight)
237,431
188,763
25.8%
Total Sales
2,734,541
2,173,025
25.8%
Gross Profit
982,342
722,337
Gross Margin
35.9%
33.2%
Capital Outlay The year-to-date total includes $332,262 for the purchase of a new compost screener.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2020
2020
2019
2020 ACTUALS
2020
AVAILABLE
% BDGT
2019 YTD
2019
% BDGT
SEPTEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Storm Water Utility
Sales
81,031
727,425
964,735
237,310
75.4
705,427
937,000
75.3
Sales - Other
-
589
3,500
2,911
16.8
2,968
3,500
84.8
Licenses & Permits
535
5,680
4,500
(1,180)
126.2
4,595
4,500
102.1
Miscellaneous Revenues
1,461
15,902
15,750
(152)
101.0
40,419
22,300
181.3
TOTAL REVENUES
83,027
749,726
988,485
238,759
75.8
753,409
967,300
77.9
Wages & Benefits
19,422
186,452
266,484
80,032
70.0
170,857
248,348
68.8
Supplies
2,394
42,748
26,362
(16,386)
162.2
29,935
32,000
93.5
Services & Charges
41,056
140,958
212,900
71,942
66.2
77,060
173,300
44.5
Miscellaneous Expenses
-
8,143
18,000
9,857
45.2
21,575
10,500
205.5
Capital Outlay
-
436,328
436,328
-
351,047
340,000
103.2
Depreciation Expense
-
225,000
225,000
-
-
195,000
-
Debt Service
-
149,551
209,689
60,138
93.5
186,724
231,777
70.2
TOTAL EXPENDITURES
62,873
527,852
1,394,763
866,911
37.8
837,197
1,230,925
68.0
NET of REVENUES & EXPENDITURES
20,154
221,874
(406,278)
(628,152)
(83,788)
(263,625)
Oppenheimer & Co. Inc.
PPENHEIMEP, 85 Broad Street STATEMENT OF
New York, NY 10004
(212) 668-8000 ACCOUNT..
Transacts Business on All Principal Exchanges S161! „�
Assets maturing during the next 60 days appear at the end of this statement.
Asset Allocation
Advantage Bank Deposits* - 0.01
Municipal Bonds -
Certificates of Deposit -
Portfolio Summary
Funds - 38.19 k
This
Previous
Estimated
Period
Period
Annual Income
09/30/20
08/31/20
Advantage Bank Deposits*
$4,167.01
$0.00
$0.20
Mutual Funds
11,485,467.60
13,674,305.40
8,786.38
Municipal Bonds
9,120,800.55
8,915,452.70
224,083.25
Certificates of Deposit
9,463,295.73
9,966,539.12
216,673.00
Cash Account Balance
1,431.74
2,288.90
Total Asset Value
$30,075,162.63
$32,558,586.12
$449,542.83
Net Value of Accrued Interest $82,636.86 $75,545.52
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured.
Cash Activity Summary
Opening Cash Balance $2,288.90
Net Buy and Sell Transactions
1,984,095.51
Net Funds Deposited or Withdrawn
-2,500,000.00
Net Miscellaneous Credits/Debits
489,022.74
Net Income Activity
30,191.60
Net Advantage Bank Deposit Activity
A,167.01
Closinq Cash Balance
$1,431.74
Account Number: D25-5019707 Tax ID Number: ON FILE
For the Period: 09/01/20 - 09/30/20 Last Statement: 08/31/20
Page 1 of 15
CITY OF HUTCHINSON MINNESOTA
III HASSAN ST SE
HUTCHINSON MN 55350-2522
Financial Professional
SULLIVAN/SULLIVAN/FAY
5HX
(800)258-3387
Internet Address: www.opco.com
Income Summary
Office Serving Your Account
50 SOUTH SIXTH STREET
SUITE 1300
MINNEAPOLIS, MN 55402
Reportable
This Period
Year to Date
Advantage Bank Dep Interest
$0.00
$0.01
Corporate Interest
22,101.01
200,066.93
Municipal Interest
7,113.33
132, 021.73
Government Interest
0.00
7,500.00
Dividends
977.26
97,807.09
Total Reportable
$30,191.60
$437,395.76
Non -Reportable
Municipal Accrued Int Paid
$0.00
$-17,152.74
Corporate Accrued Int Paid
0.00
-38.26
Total Non -Reportable
$0.00
$-17,191.00
PPENHEMEExecutive Summary CITY OF HUTCHINSON
report as of 09/01/2020 XXXXXX9707
Summary Totals
Original Face
$18,079,000
Current Face (Par)
$18,079,000
Market Principal
$18,840,450
Accrued Interest
$66,943
Cash & Cash Alternatives
$0
Fixed Income Funds
$0
Equity Balance
$0
Total Portfolio Value
$18,907,393
Next 12mo Cpn Cash Flow
$421,757
Generic Annual Cpn Cash Flow
$444,554
Weighted Averages
Coupon*
2.459
Maturity**
2.39 yrs
Duration
2.20
Yield to Worst
0.426 k
Yield to Maturity
0.477
Market Price*
104.212
Tax Lots Holdings Included
54 of 55
'Par-Wtd, all else Mkt-Md.
"Avg life used for principal paydoms,
and perpetual securities
are assigned a 40 year maturity.
Moody's = S&P
11ST/AGY/CD $80,0
PR/ETM
Aaa
AAA -
$sa,a
A.
AA
A
A
$40,0
Bea
BBB
Be
BS
Ba
BB
NR
NR
Non
IBM
None
:[IN!
. CD- 51.6% 20/
. Muni- 48.4%
a i 1111111
'10'11'I�"'1�''1"R'I�''1"h'11'10'IA"�0313�""i3363�'"i631 "i`b"iA 60 61 b�' 63 bb b�' b�° 6A
000000000000000000000000000000
Q
Fed Tax -Exempt Fed Taxable Subj to Cap Gains Subj to AMT
40
00
00
00 20
$0
0, ��`1" PQ`1" �D�`L ,Jc`1" PJ�`L �� `L 0
0% 20% 40% 60% 80% 100%
Cash flows based on position settlement date from 0910112020 to 0813112021.
Includes all positions with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Coupon cash flow period exactly 12 months.
Page 3 of 27
I 1
010�'O�Ob0�0�0^ O�O�''10,111^'1�,1R1�1�,111�10tiO; L1'�.�"tiO; Lb;�.yti6;L^'L$ti0,300'
00"O'i0'Y03"Ob'Oh"OC"O'�"O`D09;yO,y1,y'L.y3.yb,y5.y(,y'�,y0,y�i,yO,y1,y'L,y"�,yb,yS,yC ,y'�,y0,y0 "�
PPENHEIMEI� Totals & Averages @ Acquisition CITY OF HUTCHINSON
report as of 09/01/2020 XXXXXX9707
Original Face Value
Current Face Value
Valid Tax Lot Holdings
Unrecognized Tax Lot Holdings
Total Tax Lot Holdings
$18,324,000
Portfolio Totals
Portfolio Averaaes
$18,324,000
Original Face Value
$18,079,000
Yield to Worst (cost)
2.076%
55
Face Value at Acquisition
$18,079,000
Yield to Worst (mkt)
0.426%
0
Original Principal Cost
$18,223,075
Yield to Maturity (cost)
2.076%
55
Adjusted Principal Cost
$18,186,845
Yield to Maturity (mkt)
0.477%
Current Market Principal
$18,840,450
Original Acquisition Price
100.797
Estimated Gain/(Loss)
$653,605
Adjusted Cost Basis
100.597
Tax Lot Holdings Included
54 of 55
Current Market Price
104.212
'Valid Tax Lot Holdings' includes all tax lot holdings with recognized CUSIP and quantity.
Original Face Value
$18,324,000
Face Value at Acquisition
$18,324,000
Tax Lot Holdings Included
55 of 55
Original Principal Cost
$18,468,075
Average Acquisition Price
100.786
Includes all tax lot holdings with recognized CUSIP, quantity, acquisition date/price, full analytical calculations at acquisition, market price, and full
analytical calculations on reporting date.
Average values @ cost are weighted by respective original acquisition values.
Includes all tax lot holdings with recognized CUSIP, quantity, and acquisition date/price. All prices have been normalized to par.
Average acquisition price is weighted by original principal cost Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity.
Page 5 of 27
PPENHEINIEk Position Details
� o report as of 0910112020
CUSIP Curr Face Account#
MdyIS&P
Coupon
Mkt Px
Asset
% Port Held
(Underlying)
Issue Description Maturity Duration
Px To
Date Yield
88413QBQO
245 xxxxxx9707
4-
THIRD FED SVGS & LN ASSN OF 1.900%
100.077
Maturity
09/15/2020 -0.438%(.)
CD
1.34% Held
FDIC Cart #. 30012 091152020
0.03
Death Put I THFDSL I Semi -Annual Pay I Restricted States: FL,OH,TX
14042RCA7
245 xxxxxx9707
-/-
CAPITAL ONE, NATIONAL 1.400%
100.071
Maturity
09/21/2020 -0.039% (w)
CD
1.34% Held
ASSOCIATION 09/21/2020
0.05
FDIC Cert A 4297
Death Put I COF I Semi -Annual Pay
92937CGB8
245 xxxxxx9707
4-
WEX BK MIDVALE UTAH 2.000%
100.265
Maturity
10/19/2020 -0.102% ()
CD
1.34% Held
FDIC Cert A 34697 10/19/2020
0.13
Death Put I WEX I Semi -Annual Pay I Restricted States: OH,TX
31938QR89
245 xxxxxx9707
-/-
FIRST BUSINESS BK MADISON WIS 1.400%
100.275
Maturity
11/13/2020 -0.014%( )
CD
1.34% Held
FDIC Cart #. 15229 11/132020
0.20
Death Put I FBIZ I Semi -Annual Pay
14042OS43
245 xxxxxx9707
-/-
CAPITAL ONE BK USA NATL ASSN 2.050%
100.660
Maturity
12/29/2020 -0.009% ()
CD
1.34% Held
FDIC Cart #. 33954 12/29/2020
0.32
Death Put I COF I Semi -Annual Pay
78658RBR1
245 xxxxxx9707
-/-
SAFRA NATL BANK NEWYORK NY 1.750%
100.606
-
- -
CD
1.34% Held
FDIC Cart #. 26876 011082021
-
Death Put I SAFR I Interest at Maturity
61747MJ36
245 xxxxxx9707
-/-
MORGAN STANLEY BANK NA 2.500%
101.039
Maturity
02JO112021 -0.011%(w)
CD
1.34% Held
FDIC Cart #. 32992 0210112021
0.41
Death Put I MS I Semi -Annual Pay
17312QH77
245 xxxxxx9707
-/-
CITIBANK NATIONAL ASSOCIATION 2.700%
101.524
Maturity
03/29/2021 0.013%( )
CD
1.34% Held
FDIC Cert A 7213 0329/2021
0.56
Death Put I C I Semi -Annual Pay I Restricted States: N/A
06417NQZ9
245 xxxxxx9707
4-
BANK OZK 1.700%
101.097
Maturity
05/03/2021 0.045%( )
CD
1.34% Held
FDIC Cart A 110 05r032021
0.66
Long First Coupon I Death Put I OZRK I Monthly Pay I Restricted States: AR
Includes all positions with recognized
CUSIP. For preferred securities, # of shares is displayed instead of current face
value, which is represented in thousands (000,
The (w) in the
Yield column indicates
which yield value is the Yield to Worst (YTW).
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax
rate of 0.00%, a Cap Gains Tax rate of 0. 005/, a State of WA, and a State Tax rate of N/A.
Page 6 of 27
CITY OF HUTCHINSON
XXXXXX9707
Acq Date Tot Adj Cost Mkt Value Unreal G/L
ATY TEY Acq Px I Yid Adj Cost Px Accr I nt % Adj Cost
-0.438% -0.438% 09/15/2017 $245,000 $245,189 $189
100.000 / 1.900% 100.000 $2,194 0.1%
-0.039% -0.039% 05/09/2017 $245,000 $245,174 $174
100.000 / 1.400% 100.000 $1,560 0.1%
-0.102% -0.102% 10/18/2017 $245,000 $245,649 $649
100.000 / 2.000% 100.000 $1,853 0.3%
-0.014% -0.014% 05/09/2017 $245,000 $245,674 $674
100.000 / 1.400% 100.000 $1,062 0.3%
-0.009% -0.009% 05/09/2017 $244,988 $246,617 $1,629
100.000 / 2.049% 99.995 $908 0.7%
- 01/09/2020 - $246,485 $1,485
100.000 / 1.750 % - $0 0.6%
-0.011% -0.011% 02/01/2018 $245,000 $247,546 $2,546
100.000 / 2.500% 100.000 $554 1.0%
0.013% 0.013% 03/29/2018
100.000 / 2.700%
0.045% 0.045% 01/31/2020
100.000 / 1.700%
$245,000 $248,734 $3,734
100.000 $2,863 1.5%
$245,000 $247,688 $2,688
100.000 $23 1.1%
r PPENHEINIEk
Position Details (continued...)
CITY OF HUTCHINSON
� o
report as of 09/01/2020
XXXXXX9707
Position
Details
CUSIP Curr
Face Account#
Mdy I S&P
Coupon
Mkt Px
Acq Date
Tot Adj Cost
Mkt Value Unreal
GIL
Asset
% Port Held
(Underlying)
Issue Description
Maturity
Duration
Px To Date
Yield
ATY TEY
Acq Px I Yid
Adj Cost Px
Accr Int %
Adj Cost
203507BA5
245 xxxxxx9707
4-
CITIZENS BUSINESS BK CALIF
1.550%
101.202
Maturity 06/15/2021
0.011%(w)
0.011% 0.011%
05/09/2017
$245,000
$247,945
$2,945
CD
1.34% Held
FDIC Cert #. 24315
0611512021
0.78
100.000 / 1.550%
100.000
$198
1.2%
Death Put I COMBKP I Monthly Pay I Restricted States: CA
27113PBEO
245 xxxxxx9707
-/-
EAST BOSTON SVGS BK MA
1.500%
101.156
Maturity 06/23/2021
0.059% (w)
0.059% 0.059%
05/09/2017
$245,000
$247,832
$2,832
CD
1.34% Held
FDIC Cert #. 33510
06/23/2021
0.80
100.000 / 1.500 %
100.000
$725
1.2%
Death Put I EASBOS I Semi -Annual Pay
69138SCB2
1,025 xxxxxx9707
-/-
OXFORD ACADEMY & CENT SCH
1.250%
100.766
Maturity 07/08/2021
0.343% ()
0.343% 0.343%
07/13/2020
$1,032,339
$1,032,852
$513
Muni
5.59% Held
(MIG 1/-)
DIST N Y
0710812021
0.84
100.834 / 0.401%
100.716
$1,957
0.0%
Material Events I General Obligation I Education
I BO I Interest
at Maturity
8727OLCJO
245 xxxxxx9707
-/-
TIAA FSB JACKSONVILLE FLA
2.050%
101.708
Maturity 07/12/2021
0.051%()
0.051 % 0.051 %
07/12/2019
$245,000
$249,185
$4,185
CD
1.34% Held
FDIC Cert #. 34775
0711212021
0.85
100.000 / 2.050%
100.000
$729
1.7%
Death Put I EVER I Semi -Annual Pay I Restricted States: OH,TX
02007GEC3
245 xxxxxx9707
-/-
ALLY BK MIDVALE UTAH
2.950%
102.652
Maturity 08/02/2021
0.042%()
0.042% 0.042%
08/02/2018
$245,000
$251,497
$6,497
CD
1.34% Held
FDIC Cert #. 57803
0810212021
0.91
100.000 / 2.950 %
100.000
$634
2.7%
Death Put I GMATBK I Semi -Annual Pay
89214PCA5
245 xxxxxx9707
-/-
TOWNEBANK PORTSMOUTH VA
3.000%
103.103
Maturity 09/27/2021
0.086%()
0.086% 0.086%
09/26/2018
$245,000
$252,602
$7,602
CD
1.34% Held
FDIC Cert #. 35095
0912712021
1.04
100.000 / 3.000 %
100.000
$3,242
3.1 %
Death Put I TOWN I Semi -Annual Pay I Restricted States: NC,VA
227563BK8
245 xxxxxx9707
-/-
CROSS RIV BK TEANECK N J
1.800%
102.036
Maturity 11/15/2021
0.102% ()
0.102% 0.102% 11/13/2019
CD
1.34% Held
FDIC Cert #. 58410
11/15/2021
1.19
100.000 / 1.800%
Death Put I CRORVR I Semi -Annual Pay
34415LAN1
245 xxxxxx9707
-/-
FOCUS BK CHARLESTON MO
2.100%
102.447
Maturity 11/24/2021
0.100%(w)
0.100% 0.100% 11/24/2017
CD
1.34% Held
FDIC Cert #. 1426
1112412021
1.21
100.000 / 2.100%
Death Put I FSSBKC I Semi -Annual Pay
249218AU2
290 xxxxxx9707
Aa2/-
DENVER COLO PUB SCHS CTFS
2.598%
102.004
Maturity 12/15/2021
1.022% ()
1.022% 1.022% 05/14/2020
Muni
1.58% Held
(Aa2/--)
PARTN
1211512021
1.26
102.428 / 1.050 %
Material Events I Federally Taxable I Make Whole Call I Extraordinary Calls I Certificate of Participation I Education I Semi -Annual Pay
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW).
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0051, a State of WA, and a State Tax rate of N/A.
Page 7 of 27
$245,000 $249,988 $4,988
100.000 $1,365 2.0%
$245,000 $250,995 $5,995
100.000 $1,438 2.4%
$295,704 $295,812 $107
101.967 $1,632 0.0%
r PPENHEINIEk Position Details (continued...) CITY OF HUTCHINSON
� o report as of 09/01/2020 XXXXXX9707
CUSIP Curr Face Account#
Mdy I S&P
Coupon Mkt Px
Acq Date
Tot Adj Cost
Mkt Value Unreal
GIL
Asset
% Port Held
(Underlying)
Issue Description Maturity Duration Px To Date
Yield
ATY
TEY Acq Px I Yid
Adj Cost Px
Accr Int %
Adj Cost
8562845Z3
247 xxxxxx9707
4-
STATE BK INDIA NEWYORK N Y 2.350% 103.134 Maturity 01/26/2022
0.105%(w)
0.105%
0.105% 05/09/2017
$246,977
$254,741
$7,764
CD
1.35% Held
FDIC Cert #: 33682 01/26/2022 1.38
100.000 / 2.349%
99.991
$620
3.1 %
Death Put I Foreign I Emerging I STBINC I Semi -Annual Pay I Restricted States: MT,OH,TX
081383Q87
430 xxxxxx9707
A1/AA
BEMIDJI MINN 5.000% 106.611 Maturity 02/01/2022
0.301%()
0.301%
0.301% 03/18/2020
$451,547
$458,427
$6,880
Muni
2.35% Held
IA 1A)
0210112022 1.37
106.618 / 1.400%
105.011
$1,911
1.5%
S&P Outlook Stable I General Obligation I Recreation I AGMC Insured I Semi -Annual Pay
264474GV3
1,000 xxxxxx9707
Aa2/-
DULUTH MINN INDPT SCH DIST 5.000% 105.980 Maturity 02JO112022
0.732%()
0.732%
0.732% 03/26/2020
$1,033,010
$1,059,800
$26,790
Muni
5.46% Held
(Bail-)
N0709 CTFS PARTN 02/01/2022 1.37
104.297 / 2.600%
103.301
$4,444
2.6%
Material Events I Certificate of Participation I Education I Semi -Annual Pay
38148PGX9
247 xxxxxx9707
-/-
GOLDMAN SACHS BK USA 2.300% 103.297 Maturity 03/08/2022
0.113% ()
0.113%
0.113% 05/09/2017
$246,980
$255,144
$8,164
CD
1.35% Held
FDIC Cert #. 33124 03r0812022 1.48
100.000 / 2.299 %
99.992
$2,786
3.3%
Death Put I GS I Semi -Annual Pay
87164XPZ3
245 xxxxxx9707
-/-
SYNCHRONYBANK 2.400% 103.625 Maturity 04/07/2022
0.120%()
0.120%
0.120% 05/09/2017
$245,000
$253,881
$8,881
CD
1.34% Held
FDIC Cert #. 27314 04/07/2022 1.56
100.000 / 2.400%
100.000
$2,400
3.6%
Death Put I SYF I Semi -Annual Pay I Restricted States: TX
574446GV6
500 xxxxxx9707
Aa1/-
MARYSVILLE MICH PUB SCHS DIST 2.317% 103.058 Maturity 05/01/2022
0.467%()
0.467%
0.467% 05/09/2017
$494,230
$515,290
$21,060
Muni
2.73% Held
(Av--)
05r0112022 1.62
98.846 / 2.565%
98.846
$3,926
4.3%
Federally Taxable I General Obligation I Education I Semi -Annual Pay
64971 WJ35
500 xxxxxx9707
Aal/AAA
NEW YORK NY CITY TRANSITIONAL 1.650% 102.021 Maturity 05/01/2022
0.428% ()
0.428%
0.428% 05/09/2017
$497,125
$510,105
$12,980
Muni
2.73% Held
(Aall)
FIN AUTH REV 05r0112022 1.63
99.425 / 1.771%
99.425
$2,796
2.6%
Material Events I Federally Taxable I S&P Outlook Stable I Make Whole Call I Revenue I Government I Semi -Annual Pay
977100GU4
500 xxxxxx9707
Aa2/-
WISCONSIN ST GEN FD ANNUAL 1.720% 102.019 Maturity 05/01/2022
0.498% ()
0.498%
0.498% 08/26/2020
$510,910
$510,095
($815)
Muni
2.73% Held
(Aa21--)
APPROPRIATION REV 05r0112022 1.63
102.208 / 0.400%
102.182
$2,914
(0.2%)
Federally Taxable I State Taxable I Make Whole Call I Short First Coupon I Pro -Rate I Revenue I Government
I Semi -Annual
Pay
13281 NYX4
205 xxxxxx9707
Aa2/-
CAMDEN CNTY N J IMPTAUTH REV- 0.591 % 99.972 Maturity 07/15/2022
0.606% (w)
0.606%
0.606% 09/10/2020
$205,720
$204,943
($777)
Muni
1.12% Held
(Aa2i--)
CROSSROADS REDEV PROJ 07/15/2022 1.83
100.351 / 0.400%
100.351
$0
(0.4%)
Federally Taxable I Short First Coupon I Revenue I Government I Semi -Annual Pay I Restricted States: ,AS,FM,GU,MH,MP,NE,PR,PW,Vi
Includes all positions with recognized
CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands
(000).
The (w) in the
Yield column indicates
which yield value is the Yield to Worst (YTW).
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax
rate of 0.00%, a Cap Gains Tax rate of 0. 005/, a State of WA, and a State Tax rate of N/A.
Page 8 of 27
r PPENHEINIEk Position Details (continued...)
� o report as of 09/01/2020
CUSIP Curr Face Account#
MdyIS&P
Coupon Mkt Px
Asset
% Port Held
(Underlying)
Issue Description Maturity Duration
Px To
Date Yield
15721 UCT4
245 xxxxxx9707
4-
CFBANK FAIRLAWN OH 3.250% 105.843
Maturity
07/19/2022 0.128%(w)
co
1.34% Held
FDIC Cert #. 28263 07/19/2022 1.82
Death Put I CFBK I Monthly Pay I Restricted States: CA,PR,TN,TX
02587DV47
245 xxxxxx9707
4-
AMERICAN EXPRESS CENTURIAN BK 2.350% 103.996
Maturity
08/08/2022 0.271 % (w)
co
1.34% Held
CTF DEP PROGRAM BOOK ENTRY 081082022 1.90
FDIC Cert #. 27471
Death Put I AXP I Semi -Annual Pay I Restricted States: OH, TX
01748DAY2
245 xxxxxx9707
4-
ALLEGIANCE BK TEX HOUSTON 2.200% 104.422
Maturity
11/03/2022 0.156%( )
CD
1.34% Held
FDIC Cert A 58629 11103'2022 2.12
Death Put I ABTX I Monthly Pay I Restricted States: TX
254672WU8
245 xxxxxx9707
4-
DISCOVER BK 2.450% 105.058
Maturity
11/18/2022 0.155%()
CD
1.34% Held
FDIC Cert #. 5649 111182022 2.15
Death Put I DFS I Semi -Annual Pay
949495AQ8
245 xxxxxx9707
4-
WELLS FARGO NATL BK WEST LAS V 1.900% 104.097
Maturity
01/17/2023 0.170% ()
CD
1.34% Held
FDIC Cert #. 27389 0111712023 2.32
Death Put I WFC I Monthly Pay
58404DDMO
245 xxxxxx9707
-/-
MEDALLION BK UTAH 2.850% 106.695
Maturity
03/06/2023 0.170% ()
CD
1.34% Held
FDIC Cert #. 57449 03/062023 2.42
Death Put I MEDBNK I Monthly Pay I Restricted States: AL,OH,TX
149159MQ5
245 xxxxxx9707
-/-
CATHAY BK LOS ANGEL CALIF 3.150% 108.164
Maturity
06/08/2023 0.185% ()
CD
1.34% Held
FDIC Cert #. 18503 061082023 2.65
Death Put I CATY I Semi -Annual Pay I Restricted States: CA, NY
856425AR4
245 xxxxxx9707
-/-
STATE BANK OF LISMORE LISMORE 3.100% 108.164
Maturity
06/27/2023 0.190% ()
CD
1.34% Held
MN 0627/2023 2.70
FDIC Cert #. 8190
Death Put I SBKLIS I Monthly Pay
45581 EAX9
245 xxxxxx9707
4-
INDUSTRIAL& COML BK CHINA USA 3.300% 108.752
Maturity
06/30/2023 0.190%()
CD
1.34% Held
FDIC Cert A 24387 06/302023 2.71
Death Put I ICBCAS I Monthly Pay I Restricted States: NON-USACCOUNTS
Includes all positions with recognized
CUSIP. For preferred securities, # of shares is displayed instead of current face
value, which is represented in thousands (000)
The (w) in the
Yield column indicates
which yield value is the Yield to Worst (YTW).
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax
rate of 0.00%, a Cap Gains Tax rate of 0. 005/, a State of WA, and a State Tax rate of N/A.
Page 9 of 27
CITY OF HUTCHINSON
XXXXXX9707
Acq Date Tot Adj Cost Mkt Value Unreal GIL
ATY TEY Acq Px I Yid Adj Cost Px Accr I nt % Adj Cost
0.128% 0.128% 12/19/2018 $245,000 $259,315 $14,315
100.000 / 3.250% 100.000 $327 5.8%
0.271 % 0.271% 08/08/2017 $245,000 $254,790 $9,790
100.000 / 2.350% 100.000 $410 4.0%
0.156% 0.156% 11/03/2017 $245,000 $255,834 $10,834
100.000 / 2.200% 100.000 $0 4.4%
0.155% 0.155% 05/09/2017 $245,000 $257,392 $12,392
100.000 / 2.450% 100.000 $1,776 5.1%
0.170% 0.170% 01/17/2020 $245,000 $255,038 $10,038
100.000 / 1.900% 100.000 $217 4.1 %
0.170% 0.170% 03/05/2019
100.000 / 2.850%
0.185% 0.185% 06/013/2018
100.000 / 3.150%
0.190% 0.190% 06/27/2018
100.000 / 3.100%
0.190% 0.190% 08/30/2018
100.000 / 3.300%
$245,000 $261,403 $16,403
100.000 $555 6.7%
$245,000 $265,002 $20,002
100.000 $1,840 8.2%
$245,000 $265,002 $20,002
100.000 $146 8..2%
$245,000 $266,442 $21,442
100.000 $89 8.8%
r PPENHEINIEk
Position Details (continued...)
CITY OF HUTCHINSON
� o
report as of 09/01/2020
XXXXXX9707
Position
Details
CUSIP Curr
Face Account#
Mdy I S&P
Coupon
Mkt Px
Acq Date
Tot Adj Cost
Mkt Value Unreal
G/L
Asset
% Port Held
(Underlying)
Issue Description
Maturity Duration
Px To Date
Yield
ATY TEY
Acq Px / Yld
Adj Cost Px
Accr Int %
Adj Cost
75472RAW1
245 xxxxxx9707
4-
RAYMOND JAMES BK NATL ASSN
1.700%
104.402
Maturity 08/14/2023
0.200%(w)
0.200% 0.200%
02/14/2020
$244,982
$255,785
$10,803
CD
1.34% Held
FDIC Cert #. 338g3
0811412023
2.89
100.000 / 1.700%
99.993
$228
4.4%
Death Put I RJF I Semi -Annual Pay
59833LAF9
245 xxxxxx9707
-/-
MIDWEST INDPT BK MO
3.150%
108.917
Maturity 09/18/2023
0.208%()
0.208% 0.208%
09/17/2018
$245,000
$266,847
$21,847
CD
1.34% Held
FDIC Cert #. 25849
09/18/2023
2.91
100.000 / 3.150 %
100.000
$359
8..9%
Death Put I MIDINB I Monthly Pay
61760ARSO
245 xxxxxx9707
4-
MORGAN STANLEY PVT BK
3.550%
110.318
Maturity 11/08/2023
0.289% ()
0.289% 0.289%
11/08/2018
$245,000
$270,279
$25,279
CD
1.34% Held
PURCHASE
1110812023
3.01
100.000 / 3.550%
100.000
$2,812
10..3%
FDIC Cert #. 34221
Death Put I MS I Semi -Annual Pay
538036CZ5
245 xxxxxx9707
-/-
LIVE OAK BANKING COMPANY
2.500%
107.404
Maturity 12/13/2023
0.232%()
0.232% 0.232%
12/13/2017
$245,000
$263,140
$18,140
CD
1.34% Held
WILMINGTON NC
12/13/2023
3.15
100.000/2.500%
100.000
$34
7.4%
FDIC Cert #. 58665
Death Put I LIVOAK I Monthly Pay
06251AV80
245 xxxxxx9707
-/-
BANK HAPOALIM B M NEWYORK
3.200%
109.996
Maturity 01/23/2024
0.237%()
0.237% 0.237%
01/23/2019
$245,000
$269,490
$24,490
CD
1.34% Held
FDIC Cert #. 33686
01/23/2024
3.23
100.000 / 3.200%
100.000
$902
10..0%
Death Put I Foreign I Emerging I HAPOAL I Semi -Annual Pay
Restricted
States: MT,TX
20033AP91
245 xxxxxx9707
-/-
COMENITY CAP BK UTAH
3.100%
109.799
Maturity 02/15/2024
0.249% ()
0.249% 0.249%
02/15/2019
$244,988
$269,008
$24,020
CD
1.34% Held
FDIC Cert #. 57570
02115r2024
3.28
100.000 / 3.100%
99.995
$395
9.8%
Death Put I ADS I Monthly Pay I Restricted States: OH,TX
057864AZ3
485 xxxxxx9707
Aa2/AA
BALDWIN CNTY ALA PUB BLDG AUTH
3.000%
107.504
Maturity 03/01/2024
0.817% ()
0.817% 0.817%
03/20/2020
$493,066
$521,394
$28,329
Muni
2.65% Held
(Aa2i--)
BLDG REV -JAIL PROJ
03r0112024
3.34
101.867 / 2.500%
101.663
$81
5.7%
S&P Outlook Stable I Short First Coupon I Extraordinary
Calls
I Revenue
I Government I Semi -Annual Pay
90348JJQ4
245 xxxxxx9707
-/-
UBS BK USA SALT LAKE CITY UT
2.900%
109.416
Maturity 04/03/2024
0.260%()
0.260% 0.260%
04/03/2019
$245,000
$268,069
$23,069
CD
1.34% Held
FDIC Cert #. 57565
04/0372024
3.42
100.000 / 2.900%
100.000
$0
9.4%
Death Put I UBS I Monthly Pay
20056UAV6 500 xxxxxx9707 -/AA COMMERCE CALIF CMNTY DEV 3.000% 105.436 Maturity 08/01/2024 1.562% ()
Muni 2.73% Held (-IA) COMMN SUCCESSOR AGY TAX 0810112024 3.69
ALLOCATION
Federally Taxable I S&P Outlook Stable I DID I Revenue I Government I AGMC Insured I Semi -Annual Pay
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW).
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0. 0051, a State of WA, and a State Tax rate of N/A.
Page 10 of 27
1.562% 1.562% 05/09/2017
105.319 / 2.200%
$514,910 $527,180 $12,270
102.982 $1,333 2.4%
r PPENHEINIEk Position Details (continued...)
� o report as of 09/01/2020
CUSIP Curr Face Account#
Mdy I S&P
Coupon
Mkt Px
Asset
% Port Held
(Underlying)
Issue Description Maturity Duration
Px To
Date
Yield
438687KT1
1,000 xxxxxx9707
Aal/-
HONOLULU HAWAII CITY &CNTY 1.832%
105.067
Maturity
08/01/2024
0.521%()
Muni
5.46% Held
(Aa I/)
0810112024
3.78
Material Events I Federally Taxable I Make Whole Call I General
Obligation
I Government I Semi -Annual Pay
20772.13.19
570 xxxxxx9707
Al/A
CONNECTICUT ST 2.400%
105.673
Maturity
08/15/2024
0.934%( )
Muni
3.11% Held
(A 1A)
081152024
3.78
Material Events I Federally Taxable I S&P Outlook Stable I General
Obligation I Government
I Semi -Annual
Pay
64971QJ38
500 xxxxxx9707
Aal/AAA
NEW YORK NY CITY TRANSITIONAL 2.600%
104.145 Next Call
11/01/2022
0.665% (w)
Muni
2.73% Held
(Aav--)
FIN AUTH REV 1110112024
2.09
Maturity
11/01/2024
1.567%
Material Events I Federally Taxable I S&P Outlook Stable I Callable
I Revenue
I Government
I Semi -Annual Pay
949763P75
245 xxxxxx9707
-/-
WELLS FARGO BK N A SIOUX FALLS 2.200%
100.496 Next Call
11/29/2020
0.119% (w)
CD
1.34% Held
SO 11/29/2024
024
Maturity
11/29/2024
2.078%
FDIC Cert #. 3511
Callable I Death Put I WFC I Monthly Pay
696583GV9
460 xxxxxx9707
Aal/AAA
PALM BEACH FLA REV 2.500%
104.873
Maturity
01/01/2025
1.337% ()
Muni
2.51% Held
(Aav-)
0110112025
4.09
Federally Taxable I S&P Outlook Stable I Short First Coupon I
Revenue I Government I
Semi -Annual Pay
59013KFJO
245 xxxxxx9707
-/-
MERRICK BK SOUTH JORDAN UTAH 1.800%
106.383
Maturity
01/31/2025
0.343% ()
CD
1.34% Held
FDIC Cert #. 34519 0113112025
4.25
Short First Coupon I Death Put I MERICK I Monthly Pay I Restricted
States:
OH,TX
16166NCL7
300 xxxxxx9707
-/AA-
CHASKA MINN ECONOMIC DEV 3.430%
109.362
Maturity
02/01/2025
1.242%()
Muni
1.64% Held
(-i)
AUTHLEASE REV 0210112025
4.11
Material Events I Federally Taxable I State Taxable I S&P Outlook Negative
I Revenue
I Industrial I Semi -Annual Pay
05465DAE8
245 xxxxxx9707
4-
AXOS BK SAN DIEGO CALIF 1.650%
105.858
Maturity
03/26/2025
0.355%()
CD
1.34% Held
FDIC Cert #. 35546 0326/2025
4.40
Death Put I BOR I Monthly Pay
29278TMJ6 245 xxxxxx9707 4- ENERBANK USA UT 2.000% 108.136 Maturity 10/31/2025 0.407% O
CD 1.34% Held FDIC Cert #. 57293 10/31/2025 4.91
Death Put I CMS I Monthly Pay I Restricted States: OH,TX
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000)
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW).
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.005/, a State of WA, and a State Tax rate of N/A.
Page 11 of 27
CITY OF HUTCHINSON
XXXXXX9707
Acq Date Tot Adj Cost Mkt Value Unreal GIL
ATY TEY Acq Px / Yld Adj Cost Px Accr I nt % Adj Cost
0.521% 0.521% 10/30/2019 $996,000 $1,050,670 $54,670
99.600 / 1.920% 99.600 $1,628 5.5%
0.934% 0.934% 07/11/2019 $568,906 $602,336 $33,430
99.808 / 2.440% 99.808 $684 5.9%
0.665% 0.665% 05/09/2017 $486,750 $520,725 $33,975
1.567% 1.567% 97.350 / 2.998% 97.350 $4,406 7.0%
0.119% 0.119% 11/29/2019 $245,000 $246,215 $1,215
2.078% 2.078% 100.000 / 2.200 % 100.000 $74 0.5%
1.337% 1.337% 01/08/2020 $468,524 $482,416 $13,892
102.120 / 2.050% 101.853 $1,981 3.0%
0.343% 0.343% 01/31/2020
100.000 / 1.800%
1.242 % 1.242 % 02/03/2020
107.752 / 1.800%
0.355% 0.355% 03/26/2020
100.000 / 1.650%
0.407% 0.407% 10/31/2019
100.000 / 2.000 %
$245,000 $260,638 $15,638
100.000 $72 6.4%
$320,640 $328,086 $7,446
106.880 $915 2.3%
$245,000 $259,352 $14,352
100.000 $89 5.9%
$245,000 $264,933 $19,933
100.000 $40 8..1%
r PPENHEINIEk Position Details (continued...) CITY OF HUTCHINSON
� o report as of 09/01/2020 XXXXXX9707
CUSIP Curr Face Account# Mdy I S&P Coupon Mkt Px
Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY
032879UV8 500 xxxxxx9707 -/AA ANCHOR BAY MICH SCH DIST 1.250% 100.053 Maturity 05/01/2026 1.240% () 1.240% 1.240%
Muni 2.73% Held (-i) 0510112026 5.44
Material Events I Federally Taxable I S&P Outlook Negative I Short First Coupon I General Obligation I Education I Semi -Annual Pay
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW).
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.005/, a Cap Gains Tax rate of 0. 005/, a State of WA, and a State Tax rate of N/A.
Page 12 of 27
Acq Date Tot Adj Cost Mkt Value Unreal G/L
Acq Px / Yld Adj Cost Px Accr I nt % Adj Cost
07/16/2020 $503,550 $500,265 ($3,285)
100.726 / 1.120% 100.710 $816 (0.74I
PPENHEIMEI Coupon Cash Flow CITY OF HUTCHINSON
report as of 0910112020 XXXXXX9707
Sep'20 Oct'20 Nov'20 Dec'20 Jan'21 Feb'21
Mar'21 Apr'21 May'21 Jun'21 Jul'21
Aug'21
Sep'21
Total %Tot
Agency
-
Agency Pass-Thru
=I
Asset -Backed
CD
$22,112 $13,315 $22,089 $16,127 $14,631 $19,780
$17,200 $11,065 $19,948 $13,460 $13,621
$15,975
$199,323 47.3%
CMO
- - - - - -
- - - - -
-
=I
- -
Corporate
- - - -
- - -
-
I - -
Muni :Fed Tax
- $22,540 $3,767 $6,171 $28,645
- $23,842 $3,767 $6,356
$28,645
$123,734 29.3%
Muni: Tax -Exempt
$7,113 - - - $35,750
$7,275 - - $12,812
$35,750
$98,701 23.4%
Muni: Subj AMT
- -
- -
-
- -
Pfd: Fed Tax
Pfd: Tax -Exempt
Pfd: Cap Gains
Treasury
Total $29,226 $13,315 $44,630 $19,894 $20,801 $84,175 $24,475 $11,065 $43,790 $17,227 $32,789 $80,370 $421,757100.0%
Fed Tax -Exempt $7,113 - - - - $35,750 $7,275 - - - $12,812 $35,750 $98,701 23.4%
Fed Taxable $22,112 $13,315 $44,630 $19,894 $20,801 $48,425 $17,200 $11,065 $43,790 $17,227 $19,977 $44,620 $323,056 76.6%
Subj to Cap Gains - - - - - - - - - - - - - -
Subj to AMT
0 Fed Tax -Exempt 0 Fed Taxable 0 Sabi to Cap Gains 0 Suhj to AMT
$80,000
$60,000
$40,000
$20,000
$0 ■
Sep'20 Oct'20 Nov'20 Dec'20 Jan'21 Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21
Includes all positions with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash flows for the next 12 months, from 0910112020 to 0813112021. Totals are the sum of rounded displayed values.
The cash flows displayed are only estimates. Your actual interest and principal payments maybe higher or lower than these estimates.
Page 13 of 27
PPENHEINIEk Maturity & Duration - All CITY OF HUTCHINSON
report as of 09/01/2020 XXXXXX9707
40 %
20
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti titioecc
Q
40%
20%
00 01 O'L 03 Ob Oh 00 O^ 00 00 ,y0 ,y1 ,y'L ,y3 ,yb ,y5 10 ti1 ,y0 ,y°� .y0 .y1 .y'L .y3 ,yb ,yh ti0 ti� ti$ ti0 "�
Displays represent % of market principal for all positrons with a recognized CUSIP, quantity, current market price and available analytical
calculations. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Duration figure
represents modified duration to worst.
Year
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040
2041
2042
2043
2044
2045
2046
2047
2048
2049
2050+
Perpetual
Page 14 of 27
Curr Face k
$1,225,000 6.78%
$3,765,000 20.83%
$4,854,000 26.85%
$2,205,000 12.20 %
$4,035,000 22.32%
$1,495,000 8.27%
$500,000 2.77%
Mkt Value
k
Range
Cur -Face
k
$1,228,303
6.52%
00-01
$4,210,000
23.29%
$3,822,675
20.29°k
01-02
$5,389,000
29.81%
$5,049,757
26.80%
02-03
$2,705,000
14.96%
$2,368,937
12.57%
03-04
$3,780,000
20.91%
$4,275,088
22.69%
04-05
$1,495,000
8.27%
$1,595,425
8.47%
05-06
$500,000
2.77%
$500,265
2.66%
06-07
07-08
08-09
09-10
10-11
11-12
12-13
13-14
1415
15-16
16-17
17-18
18-19
19-20
20-21
21-22
22-23
23-24
24-25
25-26
26-27
27-28
28-29
29 30
30+
Mkt Value k
$4,247,795 22.55%
$5,585,929 29.65%
$2,869,469 15.23%
$4,041,566 21.45%
$1,595,425 8.47%
$500,265 2.66%
'='O�
HRA
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
Regular Board Meeting
Teleconference Call (GoToMeeting)
Tuesday, September 15, 2020, 7:00 AM
Minutes
CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order via
telephone. Members Present: Gary Forcier, and Steve Jensen via telephone. Staff Present:
Jean Ward and Judy Flemming.
a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions
and/or corrections. Gary Forcier moved to approve the agenda as presented. Steve Jensen
seconded. Roll Call: Kotlarz — Aye; Forcier — Aye & Jensen — Aye. The motion carried
unanimously
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON
AUGUST 18, 2020
Gary Forcier moved to approve the Minutes of the regular board meeting as written, and
Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye & Jensen — Aye. The
motion carried unanimously.
3. FINANCIAL REPORTS
Gary Forcier moved to approve:
a. City Center General Fund payments of $15,126.86 for checks 9137 to 9142
b. City Center August 31, 2020 Financial Statements
c. Park Towers Operating Account payments of $44,973.08 for checks 15049 to 15078
d. July 2020 Park Towers financial statements
Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye & Jensen — Aye. The
motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report — 2 vacant units but made an offer to an applicant.
b. Jean Ward reviewed with the Board the September Newsletter.
c. 7:30 A.M. PUBLIC HEARING to review 2021 PHA Annual Plan and 2021 Capital
Fund Program
• Chair Renee Lynn Johnson Kotlarz opened the Public Hearing. Jean Ward reviewed
the 2021 PHA 5 Year Plan and the 2021 Capital Fund Program. No public
comments. Steve Jenson moved to close the Public Hearing. Gary Forcier seconded.
Roll Call: Kotlarz — Aye; Forcier — Aye & Jensen — Aye. The motion carried
unanimously. Chair Renee Lynn Johnson Kotlarz closed the Public Hearing.
d. Steve Jensen moved to approve Resolution #2020 — 4 Civil Rights Certification HUD-
50077-CR. Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye & Jensen —
Aye. The motion carried unanimously.
September 15, 2020 Minutes Page 1 of 2
e. Steve Jensen moved to approve Resolution #2020 — 5 PHA Certification of Compliance
with PHA Plans and Related Regulations. Gary Forcier seconded. Roll Call: Kotlarz —
Aye; Forcier — Aye & Jensen — Aye. The motion carried unanimously.
f. Gary Forcier moved to approve the 2017-2021 Revision 2 Capital Fund Plan. Steve
Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye & Jensen — Aye. The motion
carried unanimously.
g. Steve Jensen moved to approve Resolution #2020 — 6 to approve Park Towers 2020
budget. Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye & Jensen —
Aye. The motion carried unanimously.
h. Steve Jensen moved to approve #2020 — 7 to adopt Passbook Savings Rate. Gary Forcier
seconded. Roll Call: Kotlarz — Aye; Forcier — Aye & Jensen — Aye. The motion carried
unanimously.
5. RAD UPDATE
a. Gary Forcier moved to approve the Execution of RAD Conversion Commitment. Steve
Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye & Jensen — Aye. The motion
carried unanimously.
b. Gary Forcier moved to approve the hiring of a RAD attorney. Steve Jensen seconded.
Gary amended the motion to included "payment up to $50,000 for work done on the
RAD closing". Steve Jensen seconded the amendment. Roll Call: Kotlarz — Aye; Forcier
— Aye & Jensen — Aye. The amended motion carried unanimously.
c. FYI: RealPage Software Conversion September 15a`.
6. CONSIDERATION OF CITY HILP PROJECTS
a. Steve Jensen moved to approve City Grant Program Project: 956 Osgood Avenue SW.
Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye & Jensen — Aye. The
motion carried unanimously.
b. Steve Jensen moved to approve City Grant Program Project: 905 Cleveland Avenue SW
contingent to loan review committee approval. Gary Forcier seconded. Roll Call: Kotlarz
— Aye; Forcier — Aye & Jensen — Aye. The motion carried unanimously.
7. COMMUNICATIONS
a. Job posting for Park Towers Housing Specialist position due to resignation September 1,
2020
b. 907 Dale Street Rental Rehab Project
c. Discussion on Housing Projects in Hutchinson. 0-W
8. ADJOURNMENT
Steve Jensen moved to adjourn and Gary Forcier seconded. There being no other business,
Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Jean Ward, HRA Exeqjjivo Director
tGar—yFrcicr,
Secretary/Treasurer
September 15, 2020 Minutes Page 2 of 2
Planning, Zoning and Building Dept. Monthly Report
1st Quarter 2020
Building Department Permit Activities
1st Qtr. 2019
1st Qtr. 2020
2019 Year to Date
2020 Year to Date
Total Number Inspections
840
503
840
870
Total Number Plan Review
30
38
30
30
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
0
$0.00
0
$0.00
0
$0.00
0
$0.00
Commercial ( additions/remodels)
12
$492,500.00
16
$4,201,550.00 B
12
$492,500.00
16
$4,201,550.00
Total Commercial
12
$492,500.00
16
$4,201,550.00
12
$492,500.00
16
$4,201,550.00
Industrial (new)
0
$0.00
0
$0.00
0
$0.00
0
Industrial (additions/remodels)
0
$0.00
0
$0.00
0
$0.00
0
$0.00
Total Industrial
0
$0.00
0
$0.00
0
$0.00
0
$0.00
Fire Sprinkling
2
$4,797.00
7
$200,610.00
2
$4,797.00
7
$200,610.00
New Residential
2
$566,694.00
10
$2,193,750.00
2
$566,694.00
10
$2,193,750.00
Residential mist (additions/remodels)
20
$173,735.00
27
$409,636.00
20
$173,735.00
27
$409,636.00
Set Fee permits (reside, reroof, window)
48
$0.00
42
$0.00
48
42
HRA Permits
1
$0.00
0
$0.00
1
$0.00
0
$0.00
Waived Fees
0
$0.00
0
$0.00
0
$0.00
0
$0.00
Subtotal Building Permits
85
$1,237,726.00
102
$7,005,546.00
85
$1,237,726.00
102
$7,005,546.00
Mechanical
35
$341,890.00
50
$1,434,465.00
35
$341,890.00
50
$1,434,465.00
HRA Mechanical
0
$0.00
0
$0.00
0
0
Plumbing
21
$0.00
40
$0.00
21
40
HRA Plumbing
0
$0.00
0
$0.00
0
0
Total Valuation
141
$1,579,616.00
192
$8,440,011.00
141
$1,579,616.00
1921
$8,440,011.00
*Set fees not included in valuation
A Commercial New
B Commercial/Ind. Remodel 301 Glen St SE (Prince of Peace addidion) - $2,306,495; 1030 Hwy 15 S (Marshalls renovation) -
$1,500,000; 1320 Hwy 15 S (Pizza Ranch remodel) - $150,000; 35 1st Ave SW (Art's Place renovation) -
$67,545; 114 Main St N (Snap Fitnes renovation) - $56,382
C New Single Family 1332 Southfork Dr SE - $218,301; 1311 Southfork Dr SE - $221,990; 1260 Denver Ave SE - $183,234;
126 Detroit Ave SE - $212,488; 1305 Southfork Dr SE - $227,863; 177 Detroit Ave SE - $205,292; 1354
Southfork Dr SE - $229,529; 193 Detroit Ave SW - $229,335; 1353 Southfork Dr SE - $290,163; 975
Texas Cir NW - $175,555
Other Building Inspection Activities Feb 6 & 7 Region III ICC Education
Evergreen Meals served January - March
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
week
625
136
13
418
86
173
week
878
184
46
572
184
226
week
992
214
68
766
150
429
week
635
331
80
421
139
211
week
300
100
23
188
53
100
3430
965
230
2365
612
1139
Total Meals served January - March 8741
Dates Closed Jan 1 (New Years), Jan 17(snow);
Planning, Zoning and Building Dept. Monthly Report
Building Department Permit Activities 2nd Quarter 2020
2nd Qtr. 2019
2nd Qtr. 2020
2019 Year to Date
2020 Year to Date
Total Number Inspections
1332
746
2172
1616
Total Number Plan Review
55
67
85
97
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
1
$695,800.00
0
$0.00
1
$695,800.00
0
$0.00
Commercial ( additions/remodels)
29
$8,653,851.00
39
$3,138,231.00 B
40
$9,146,351.00
55
$7,339,781.00
Total Commercial
30
$9,349,651.00
39
$3,138,231.00
41
$9,842,151.00
55
$7,339,781.00
Industrial (new)
0
$0.00
0
$0.00
0
$0.00
0
Industrial (additions/remodels)
0
$0.00
0
$0.00
0
$0.00
0
$0.00
Total Industrial
0
$0.00
0
$0.00
0
$0.00
0
$0.00
Fire Sprinkling
0
$0.00
13
$322,907.00
2
$4,797.00
20
$523,517.00
New Residential
14
$3,050,863.00
6
$1,231,838.00
16
$3,617,557.00
16
$3,425,588.00
Residential mist (additions/remodels)
42
$190,949.00
51
$269,344.00
62
$364,684.00
78
$678,980.00
Set Fee permits (reside, reroof, window)
186
$0.00
214
$0.00
234
256
HRA Permits
0
$0.00
0
$0.00
1
$0.00
0
$0.00
Waived Fees
0
$0.00
0
$0.00
0
$0.00
0
$0.00
Subtotal Building Permits
272
$12,591,463.00
323
$4,962,320.00
356
$13,829,189.00
425
$11,967,866.00
Mechanical
58
$483,208.00
45
$280,549.00
93
$825,098.00
95
$1,715,014.00
HRA Mechanical
0
$0.00
0
$0.00
0
0
Plumbing
28
$0.00
35
$0.00
49
75
HRA Plumbing
0
$0.00
0
$0.00
0
0
Total Valuation
358
$13,074,671.00
403
$5,242,869.00
14981
$14,654,287.00
595
$13,682,880.00
*Set fees not included in valuation
A Commercial New
B Commercial/Ind. Remodel 900 Harrington St SW (Rec Center remodel) - $879,000; 1020 Hwy 7 W (Hutch E Free Church remodel) -
$86,000; 1100 Goebel St SW (HHS Softball fields) - $444,671; 1200 Roberts Rd SW (HHS Scoreboards) -
$210,000; 528 Dale ST SW (Goebel Fixture office remodel) - $200,000; 1200 Roberts Rd SW (HHS
Bleacher footing/foundation) - $172,520; 1200 Roberts Rd SW (HHS bleacher) - $533,700; 1200 Adams
St SE (Armory lighting improvements and fence) - $170,000; 301 Glen St SW (Prince of Peace siding) -
$82,500;
C New Single Family 134 Detroit Ave SE - $185,000; 1368 Bradford St SE - $214,013; 182 Detroit Ave SE - $213,033: 55 N
High Dr NE - $195,843; 404 Grant Ave SE - $231,700: 545 3rd Ave SW - $192-249;
Other Building Inspection Activities 4/2 ISO BCEGS Review: 4/20 Rec Center Pre -Construction meeting; 5/4 - Facilities Committee
Meeting; 6/17 - MN DLI Seminar - MN IRC Amendments
Evergreen Meals served April - June
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
week
499
211
144
344
78
167
week
898
424
248
548
200
238
week
830
432
232
541
196
316
week
884
404
243
511
149
273
week
467
318
158
300
158
142
3578
1789
1025
2244
781
1136
Total Meals served April - June 10553
Dates Closed 25-May
Planning, Zoning and Building Dept. Monthly Report
Building Department Permit Activities
3rd Quarter 2020
3rd Qtr. 2019
3rd Qtr. 2020
2019 Year to Date
2020 Year to Date
Total Number Inspections
947
561
3119
1810
Total Number Plan Review
55
68
140
173
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
2
$4,025,000.00
3
$1,274,036.00
3
$4,720,800.00
3
$1,274,036.00
Commercial ( additions/remodels)
36
$11,606,270.00
25
$1,989,510.00 B
77
$20,752,621.00
80
$9,329,291.00
Total Commercial
38
$15,631,270.00
28
$3,263,546.00
80
$25,473,421.00
83
$10,603,327.00
Industrial (new)
0
$0.00
2
$3,333,920.00
0
$0.00
2
$3,333,920.00
Industrial (additions/remodels)
4
$5,166,145.00
1
$246,500.00
4
$5,166,145.00
1
$246,500.00
Total Industrial
4
$5,166,145.00
3
$3,580,420.00
4
$5,166,145.00
3
$3,580,420.00
Fire Sprinkling
6
$82,878.00
7
$110,196.00
8
$87,675.00
27
$633,713.00
New Residential
4
$786,399.00
15
$3,001,523.00
20
$4,403,956.00
31
$6,427,111.00
Residential mist (additions/remodels)
33
$255,315.00
43
$186,039.00
95
$620,029.00
121
$865,019.00
Set Fee permits (reside, reroof, window)
1651
$0.00
183
$0.00
3991
439
HRA Permits
0
$0.00
0
$0.00
1
$0.00
0
$0.00
Waived Fees
0
$0.00
0
$0.00
0
$0.00
0
$0.00
Subtotal Building Permits
250
$21,922,007.00
279
$10,141,724.00
607
$35,751,226.00
704
$22,109,590.00
Mechanical
60
$2,762,555.00
43
$403,161.00
153
$3,587,653.00
1381
$2,118,175.00
HRA Mechanical
0
$0.00
0
$0.00
01
0
Plumbing
21
$0.00
37
$0.00
70
112
HRA Plumbing
0
$0.00
0
$0.00
0
0
Total Valuation
331
$24,684,562.00
359
$10,544,885.00
830
$39,338,879.00
954
$24,227,765.00
*Set fees not included in valuation
A Commercial New 1105 Benjamin Ave SE (footing & foundation for new Rite Way bldg) - $337,000; 1200 Roberts Rd SW (above
grade work for new HHS bleachers) - $459,480; 1105 Benjamin Ave SE (Shell for Rite Way) - $432,000; 155 Shady
Ridge Rd NW (Lighthouse Conceling Center) - $477,556; 1105 Benjamin Ave SE (Rite Way buildout) - $2,901,920;
B Commercial/Ind. Remodel 35 Adams St NE (MSY amonia tank) - $246,500; 800 Bluff St NE (roof at Our Saviors Church) - $81,995; 905 Adams
St SE (3M reroof) - $1,089,595; 907 Dale St SW (South Dale Apts exterior work) - $334,460; 1004 Neal Ave SW
(South Dale Apts.) - $191,528;
C New Single Family 198 Detroit Ave SE - $252,793; 1023 Whiteowl Trl SW - $189,545; 1036 Whiteowl Trl SW - $189,545; 1044
Whiteowl Trl SW - $189,545; 1052 Whiteowl Trl SW - $189,545; 1060 Whiteowl Trl SW - $189,545; 1068
Whiteowl Trl SW - $189,545; 1076 Whiteowl Trl SW - $189,545; 1084 Whiteowl Trl SW - $189,545; 157 Eau Claire
Ave SE - $223,178; 108 Denver Ave SE - $203,820; 915 Texas Cir NW - $173,921; 118 Eau Claire Ave SE - $174,953;
Other Building Inspection Activities
110 Detroit Ave SE - $229,487; 1329 Southfork Dr SE - $227,011;
Evergreen Meals served July - September
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
week
712
320
171
514
170
292
week
913
249
197
472
150
308
week
1148
288
206
568
189
271
week
795
222
208
445
173
212
week
593
152
167
271
71
136
4161
1231
949
2270
753
1219
Total Meals served July - September 10583
Dates Closed July 3, September 7