Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
cp05-26-2009 c
AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MAY 26, 2009 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Faith Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF MAY 12, 2009 (b) BID OPENING MINUTES OF MAY 12, 2009 (ELM STREET /10 " AVENUE NE) Action - Motion to approve as presented 6. CONSENT AGENDA (Purpose: onlyfor items requiringCouncil approval by external entities that would otherwise T5 een delegated to t, e City Administrator. Traditionally, demsare not discussed.) (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM ARPIL 21. 2009 2. PLANNING /ZONING /BUILDING DEPARTMENT MONTHLY REPORT FOR APRIL 2009 3. HUTCHINSON AREA JOINT PLANNING BOARD MINUTES FROM MARCH 18, 2009 4. PLANNING COMMISSION MINUTES FROM APRIL 21, 2009 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13571— RESOLUTION AUTHORIZING EXECUTION OF SAFE AND SOBER GRANT AGREEMENT 2. RESOLUTION NO. 13578 — RESOLUTION AMENDING THE CITY OF HUTCHINSON DEFERRED COMPENSATION PLAN 3. ORDINANCE NO. 09 -0530 — ORDINANCE ESTABLISHING THE RESOURCE ALLOCATION BOARD (SECOND READING AND ADOPTION) (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW TENT SALES OF FIREWORKS LOCATED AT SUPER 8 MOTEL REQUESTED BY KAREN HERRMAN, HOMETOWN FIREWORKS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13572) 2. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A MURAL ON THE NORTH WALL OF A BUILDING OWNED BY SKIP QUADE LOCATED AT 140 MAIN STREET NORTH REQUESTED BY KAY PETERSON WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13573) 3. CONSIDERATION OF FINAL PLAT OF ENERGY PARK NORTH SUBMITTED BY HUTCHINSON ECONOMIC DEVELOPMENT LOCATED NORTH OF WARRIOR CITY COUNCIL AGENDA —MAY 26, 2009 MANUFACTURING WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13 574) (d) CONSIDERATION FOR APPROVAL OF TOBACCO LICENSE FOR HUTCHINSON CO -OP LOCATED AT 600 ADAMS STREET (e) CONSIDERATION FOR APPROVAL OF ITEMS FOR AIRPORT HANGAR CONSTRUCTION (LETTING NO. 10, PROJECT NO. 09 -11) (f) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2009 PAVEMENT MANAGEMENT PROGRAM PHASE 2 PROJECT (LETTING NO. 4, PROJECT NO. 09 -04) (g) CONSIDERATION FOR APPROVAL OF REVISED ASSESSMENT ROLL — SA5090/LETTING NO. 3, PROJECT NO. 09 -03 (h) CITY OF HUTCHINSON APRIL WEB PAGE STATISTICS REPORT (i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 7. PUBLIC HEARINGS — 6:00 P.M. — NONE 8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information A necessary to cra t wise policy. ways looking toward t e uture, not monitoring (a) 2008 ANNUAL STANDARD REPORT TO CITY OF HUTCHINSON FROM HUTCHINSON AREA HEALTH CARE —MARY ELLEN WELLS Action — (b) DISCUSSION OF LES KOUBA PARKWAY IMPROVEMENT ALTERNATIVES Action - 9. UNFINISHED BUSINESS (a) CONSIDERATION OF MODIFYING POLICY GOVERNANCE— CHAD CZMOWSKI Action - 10. NEW BUSINESS (a) CONSIDERATION OF VIDEO STREAMING AND E -MAIL — TOM KLOSS, INFORMATION TECHNOLOGY DIRECTOR Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF RESETTING POLICY GOVERNANCE SESSION ON JUNE 18, 2009, TO JUNE 24, 2009 Action — Motion to reject — Motion to approve (c) CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO DISCUSS PROPERTY ACQUISITION RELATED TO PROPERTY IDENTIFIED AS LOT 9, BLOCK 29, TOWNSITE OF HUTCHINSON NORTH HALF AND LOT 8, BLOCK 29, TOWNSITE OF HUTCHINSON, LESS RAILRAOD RIGHT OF WAY Action -- Motion to reject — Motion to approve CITY COUNCIL AGENDA —, Y 26, 2009 11. GOVERNANCE ( Purpose. to assesspast organ izationalperformance, developpolicy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) UPDATE ON MOTOR VEHICLE HOURS OF OPERATION Action — (b) CITY OF HUTCHINSON FINANCIAL REPORT FOR APRIL 2009 No action. (c) CITY OF HUTCHINSON INVESTMENT REPORT FOR APRIL 2009 No action. 12. MISCELLANEOUS 13. ADJOURN MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MAY 12, 2009 1. CALL TO ORDER — 5:30 P.M. Mayor Cook called the meetmg to order. Members present were Jim Haugen, Bill Arndt, Eric Yost and Chad Czmowski. Others present were Jeremy Carter, Finance Director, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Randy Freund, Faith Lutheran Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF APRIL 28, 2009 (b) BID OPENING MINUTES FROM APRIL 28, 2009 (ENERGY PARK IMPROVEMENTS PHASE 1) Motion by Czmowski, second by Arndt, to approve the minutes as presented. Motion carried unanimously. 6. CONSENT AGENDA ( Purpose: onlyfor items requiriy Council approval by external entities that would otherwise rave een e egate to t e City Administrator. Traditionally, items are not discussed.) (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM MARCH 23, 2009 2. FIRE DEPARTMENT MONTHLY REPORT FOR APRIL 2009 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13569 — RESOLUTION AMENDING RESOLUTION NO. 13395 ESTABLISHING INCOME GUIDELINES, ASSET LIMITATIONS AND GUIDELINES FOR SENIOR& DISABLED CITIZENS DEFERRED ASSESSMENTS AND REDUCED REFUSE RATES & ACTIVE DUTY MILITARY RESERVES DEFERRED ASSESSMENTS (c) CONSIDERATION FOR APPROVAL OF REVISED ASSESSMENT ROLL —SA 5090 — LETTING NO. 3, PROJECT NO. 09 -03 (d) CONSIDERATION FOR APPROVAL OF CLOSING FIRST AVENUE SE FROM MAIN STREET AND HASSAN STREET FOR ANNUAL DAIRY DAY CELEBRATION (e) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR TNT FIREWORKS TO SELL FIREWORKS IN THE WALMART PARKING LOT FROM JUNE 18,2009— JULY 9, 2009 (f) BOARD APPOINTMENTS /REAPPOINTMENTS - REAPPOINTMENT OF TIM ULRICH TO EDA BOARD TO DECEMBER 2014 - REAPPOINTMENT OF MARK JELKIN TO POLICE COMMISSION TO MAY 2012 - APPOINTMENT OF JIM FAHEY TO PLANNING COMMISSION TO MARCH 2014 (g) CONSIDERATION FOR APPROVAL OF PARADE PEDDLER PERMIT LICENSE FOR GERALD JOHNSON ON JUNE 21, 2009 (h) CONSIDERATION FOR APPROVAL OF DANCE PERMIT FOR HUTCHINSON HUSKIES ON JUNE 19, 2009, AT VMF BASEBALL FIELD CITY COUNCIL MINUTES — MAY12, 2009 (i) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR DEAN SCHLUETER DBA THE GARDEN LOCATED IN THE PARKING LOT OF THE VACANT CUB FOODS BUILDING (j) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR RICHARD SEIPEL DBA THE COUNTRY STOP LOCATED AT 945 HWY 15 SOUTH AND 1115 HWY 7 WEST (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Arndt, second by Haugen, to approve consent agenda. Motion carried unanimously. 7. PUBLIC HEARINGS 6:00 P.M. —NONE 8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise po icy. A ways oo ing toward thefiture, not monitoring past) (a) EDA ANNUAL REPORT Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt provided an annual report for the year 2008 in regard to EDA activities. Mr. Seppelt updated the Council on the FDA's business retention & expansion program, EDA recognition event, continued research & development in renewable energy & biosciences, creation of County EDA, business recruitment, business incubator project, new Industrial Park, Cenex redevelopment, downtown "Gateway ", the downtown grants and loans and the internship program. (b) FIRE DEPARTMENT ANNUAL REPORT Brad Emans, Fire Chief, presented before the Council. Chief Emans provided an overview of 2008 for the Hutchinson Fire Department. Some of the highlights include: The fire department is 125 years old; currently have 28 paid -on -call firefighters, two full -time employees and eight officers; 7 ladder trucks /fire engines; 413 emergency calls for the city /rural fire district; 4:15 response time. The entire annual report is located on the city's web site. Chief Emans spoke about the good relationship the fire department has with neighboring communities. 9. UNFINISHED BUSINESS 10. NEW BUSINESS (a) CONSIDERATION OF PRE -SALE MEETING ON BOND REFINANCING — PRESENTATION BY EHLERS & ASSOCIATES Jeremy Carter, Finance Director, introduced Bruce Kimmel, Ehlers & Associates. Mr. Kimmel explained the need of the pre -sale report, which are for general obligation sewer revenue bonds, general obligation water revenue bonds and general obligation medical facilities revenue refunding bonds. The first two bonds are intended to relieve near -term debt service pressure on the City's sewer fund by redeeming maturities of the City's GO wastewater treatment revenue bonds and GO drinking water revolving fund loan. The City will ay debt service on the first two bond series with sewer fund and water fund revenues. The City will pay debt service on the third bond series with HAHC revenues. Due to the City anticipating future fiscal stress in its sewer and water funds because of decreasing commercial and residential development, declining utility usage by major industrial customers and the debt service requirement of relatively short PFA loan maturity schedule, regarding the sewer fund, Ehlers is suggesting to eliminate the remaining maturities of the city's 2000B and 2002B Bonds, which are current callable and have interest rates higher than most of the City's other sewer fund budget. On the water fund, Ehlers is suggesting to eliminate the 2010 through 2014 maturities along with a portion of the 2015 and 2016 maturities of the City's Tax - Exempt 2005 Drinking Water Revolving Fund Loan. General discussion was held regarding the timing of refinancing now in the midst of a rate study being completed. The only risk of waiting for a few months would be higher refinancing interest rates. Mr. Kimmel offered a contingency option in that if a month or two down the road, the interest rates are as good or better, the City could refinance at that time instead of now. CITY COUNCILMINC TES —MAY 12, 2009 In reference to the hospital refinancing bonds, they see a $60,000 - $65,000 net savings. Mr. Kimmel explained the process that will need to be followed'if the City decides to move forward with the HAHC refinancing. More discussion was held on the pros and cons of refinancing at this time. Mr. Kimmel offered the option to the Council to have the ability to stop the progression at the next meeting if the rates are not coming in as forecasted currently. Motion by Arndt, second by Haugen, to approve Resolution No. 13570, Resolution Providing for the Sale of General Obligation Sewer Revenue Bonds, Series 2009A; General Obligation Water Revenue Bonds, Series 2009B; and General Obligation Medical Facilities Revenue Refunding Bonds, Series 2009C. Motion carried unanimously. Motion by Haugen, second by Cook, to approve Minnesota Public Facilities Authority Credit Enhancement Program Agreement in relation to the sale of the General Obligation Sewer Revenue Bonds, Series 2009A. Motion carried unanimously. Motion by Czmowski, second by Yost, to approve Minnesota Public Facilities Authority Credit Enhancement Program Agreement in relation to the sale of the General Obligation Water Revenue Bonds, Series 2009B. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF POLICY NO. 3.27— PANDEMIC RESPONSE Rebecca Bowers, Planning /Zoning /Building Director, presented before the Council. Ms. Bowers reviewed the information that was presented by Brenda Ewing, Human Resources Director, at the last Council meeting for their review. The only change made to the policy information was the name of the pandemic flu, which was swine flu, has been changed to H 1N 1. The policy outlines essential /nonessential employees, absences, personal leave and insurance coverage. Motion by Arndt, second by Haugen, to approve Policy No. 3.27 — Pandemic Response. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF ALLOCATING PUBLIC SITES FUNDS TO DAM AREA IMPROVEMENTS Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this request was reviewed by the Resource Allocation Committee earlier this month. Mr. Exner further explained that staff has identified three potential improvements for the area immediately adjacent to the new riprap spillway. The improvement opportunities include reinstalling the Chief little Crow statue, placing additional rock stabilization along the southerly side of the river and erecting a railing on top of the concrete wall immediately south of the start of the dam structure. The funding source for these improvements has been suggested to come from the Mn/DOT right -of -way acquisition monies which approximate $70,000. The necessity of the proposed railing was questioned by members of the Council. $25,000 was estimated for Little Crow, $30,000 for the rock work and $15,000 for railing. The priority list identified was rock work, Little Crow and railing. Council Member Haugen suggested allocating the funds for the railing to be placed in a maintenance fund for Little Crow. Mayor Cook suggested approving the rock work procession and ask that a presentation be made later with the Little Crow proposal. Motion by Czmowski, second by Arndt, to authorize moving forward with rock work in the Crow River Dam area and ask for presentation of plan on the placement of Little Crow. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF ITEMS FOR AIRPORT HANGAR CONSTRUCTION (LETTING NO. 10, PROJECT NO. 09 -11) John Olson, Public Works Manager, presented before the Council. Mr. Olson asked for authorization to CITY COUNCIL MINUTES —MAY 12, 2009 advertise for bids to construct a commercial hangar at the municipal airport mainly to house the Life Link III and Helicopter Emergency Medical Service operations. Mr. Olson explained that the City of Tracy currently has $93,000 in AIP funds that thev need to use or they will lose. Mr. Olson is suggesting to submit a request to the City of Tracy to transfer those funds to Hutchinson and Hutchinson in kind would offer the same opportunity to the City of Tracy if Hutchinson is everin a similar situation. In addition, a federal grant is available that would provide periodic reimbursements of 95% of the construction costs coming from the federal grant via Mn/DOT Aeronautics. Council Member Czmowski asked about the size of the hangar (for future use if LifeLink would vacate). Mr. Olson explained that the size of the hangar would be suitable for another occupant. Motion by Arndt, second by Arndt, to approve going out for advertisement for bids for hangar construction, along with requesting transfer of funds from City of Tracy. Motion carried unanimously. (e) CONSIDERATION FOR APPROVAL OF RESOURCE ALLOCATION COMMITTEE STRUCTURE AND INTENT Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that a couple of meetings ago the Council asked that he draft an ordinance formally establishing the Resource Allocation Board. Mr. Sebora provided a proposed ordinance that outlined the purpose, composition and duties of the Resource Allocation Board. Kent Exner, City Engineer, provided a historical overview on how the group came to be a few years ago. Motion by Haugen, second by Arndt, to approve Resource Allocation Board structure (waiving first reading and setting second reading and adoption of Ordinance No. 09 -0530 for May 26, 2009). Motion carried unanimously. (f) CONSIDERATION FOR APPROVAL OF POLICY CHANGE TO ADDRESS WATER SERVICE REPAIRS Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that he, John Olson and Jeremy Carter, Finance Director, have met to propose policy changes to address water repairs based on the issue that occurred with Jamie Emans earlier this year. John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the current City code states that it is the consumer's or owner's responsibility to maintain the service pipe from the main into the house or other building, including, but not limited to, the stand pipe or curb stop and all equipment associated with the service line, stand pipe or curb stop. Staff is suggesting a policy change in that it would add language stating: In accordance with City Code §52.02, it is the responsibility of the customer to maintain the water service pipe from the main into the building. This includes, but is not limited to, the stand pipe or curb stop and all equipment associated with the service line, stand pipe or curb stop. Frozen service pipes between the main and the building are the customer's responsibility. Customers may be notified of a service leak by City staff. Notice will be given first by attempting verbal notification, then by information delivered to the property, and finally by letter. The City will attempt to stop the leak by closing the stand pipe valve or curb stop. ❑ If the service leak can be stopped by closing the valve at the stand pipe or curb stop, the customer must repair any leak in the service line at their expense. The valve at the stand pipe or curb stop will not be turned on until repairs to the service line are certified by the City. 4 CITY COUNCIL MINUTES —MA Y 12, 2009 ❑ If the service leak cannot be stopped by closing the valve at the stand pipe or curb stop, the City will initiate repair of the service. The City provides this service at its discretion, beyond requirements in the City Code, and may impose a reasonable fee for such service. Costs of $0 to $4,000 for repair of the service leak will be covered 100% by the City. Costs over $4,000 will be the customer's responsibility. Levels of the fees imposed and/or covered repair costs may be adjusted from time to time. ❑ In any case, the City reserves the right to initiate repairs at the customer's expense if the service leak is causing potential property damage or presents a life- health - safety hazard. Staff is recommending imposing a fee of $.50 per meter per month for services identified in the policy. This fee would be reviewed annually as part of the water rate structure and would be adjusted to reflect actual costs of the service from time to time. Motion by Arndt, second by Haugen, to approve policy change to address water service repairs. Motion carried unanimously. It was noted that this policy change will take effect in 2010. (g) CONSIDERATION OF ACCEPTING OR REJECTING BIDS FOR ENERGY PARK IMPROVEMENTS PROJECT (LETTING NO. 1, PROJECT NO. 09 -01) Mayor Cook noted that this item was placed on the agenda as a placeholder in light of the Industrial Park project delay. The federal government has informed City staff that no improvement work can begin until it is decided whether or not the City will be receiving grant funding. That should be known by mid -June or so. Motion by Haugen, second by Arndt, to table this item. Motion carried unanimously. (h) CONSIDERATION OF MODIFYING POLICY GOVERNANCE— CHAD CZMOWSKI Motion by Czmwoski, second by Haugen, to table this item until Gary Plotz, City Administrator, can be in attendance. Motion carried unanimously. 11. GOVERNANCE ( Purpose. to assess past organ izationalperformance, developpolicythatguides the organization and Council the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) LIQUOR HUTCH FINANCIAL REPORT FOR APRIL 2009 No action required. 12. MISCELLANEOUS Kent Exeter — Mr. Exner noted that the week of May 18 is Public Works Week. Mayor Cook — Mayor Cook asked about resurfacing the Adams Street/Washington Avenue intersection. Kent Exner noted that the county did some patch work earlier and should be coming back for a second round. 13. ADJOURN Motion by Arndt, second by Cook, to adjourn at 8:05 p.m. Motion carried unanimously. 5z� BID OPENING LETTING NO. 4 /PROJECT NO. 09 -04 ELM STREET AND 10 AVENUE NE 5/12/09 at 10:30 a.m. Present: Jeremy Carter, Finance Director Kent Exner, City Engineer Melissa Starke, Recorder The Bid Opening was called to order at 10:30 a.m. by Jeremy Carter. Mr. Carter noted that the City Council reserves the right to reject all bids and to waive any informalities and irregularities. Publication No. 7750, Advertisement for Bids was waived and the following bids were opened and read aloud: Duininck Bros Inc. 408 6` Street; PO Box 208 Prinsburg, MN 56281 -0208 Kuechle Underground Inc. 10998 State Hwy 155 Kimball, MN 55353 Wm Mueller & Sons Inc. 831 Park Avenue; PO Box 247 Hamburg, MN 55339 Kraemer Trucking & Excavating Inc. 16905 Co. Rd. 158 Cold Spring, MN 56320 Closed: 10:37 a.m. Steven W. Cook Mayor Bid Amount: $698,467.63 Bid Amount: $822,783.00 Bid Amount: $698,715.59 Bid Amount: $614,696.54 ATTEST: Gary D. Plotz City Administrator _r. r,- �Zc�.rti'?.,�._flf�n,ti`'�•r tT�J2�2.?%' -_._ Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, April 21, 2009, 7:00 AM Minutes 1. CALL TO ORDER: Chairman Joel Kraft called the meeting to order. Members Present: Bill Arndt, Becky Felling, LaVonne Hansen, and Ruth Kimball. Staff Present: Jean Ward and Judy Flemming. 2. MINUTES OF THE HRA BOARD MEETING ON MARCH 17, 2009 Ruth Kimball moved to approve the Minutes as written. LaVonne Hansen seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Bill Arndt moved to approve the City Center General Fund payments of $20,487.83 for checks 7393 to 7412 and March 2009 Financial Statements and Park Towers February Financial Statements and payments of $103,981.55 for checks 10662 to 10701. Becky Felling seconded and the motion carried unanimously. b. Bill Arndt moved to approve Resolution #09 -03, Resolution to Void Check #10406. LaVonne Hansen seconded and the motion carried unanimously. 4. CONSIDERATION OF RESOLUTION 409 -02 TO APPROVE PAYMENT OF A $35.00 PER DIEM TO BOARD MEMBERS Jean Ward reviewed with the Board the email from City Attorney, Marc Sebora and the results of the HRA Per Diem Survey. LaVonne Hansen moved to eliminate the payment of a per diem to the HRA Board Members. Bill Arndt seconded and the motion carried unanimously. 5. PARK TOWERS a. Jean Ward reviewed with the Board the results of the REAL inspection. The score was 88 which is better than last year's score. b. Jean Ward updated the Board on the vacancies, as of May 1 will be full. 6. CONSIDERATION OF REVISED HRA ENTRY COST ASSISTANCE PROGRAM CRITERIA Becky Felling moved to approve the revised HRA Entry Cost Assistance program criteria. Bill Arndt seconded and the motion carried unanimously. 7. CONSIDERATION OF REHAB SPECIALIST SERVICES Bill Arndt moved to approve to have the City of Hutchinson Building Department provide the rehab specialist services and John Watson of R & S Inspections, Inc do the Lead Assessments and clearances. LaVonne Hansen seconded and the motion carried unanimously. 8. CONSIDERATION OF REVISED LOAN SUBORDINATION PROCESS LaVonne Hansen moved to approve the revised loan subordination process. Ruth Kimball seconded and the motion carried unanimously. 9. LOAN ADMINISTRATION a. LaVonne Hansen requested a report next month showing the revolving loan funds amounts and terms. b. Becky Felling moved to approve the City Revolving Rehab Otto Loan 486992CR contingent to Loan Review Committee approval. Ruth Kimball seconded and the motion carried unanimously. c. Bill Arndt moved to approve the subordination request for the Rotzien FG Loan as recommended by the Loan Review Committee. Ruth Kimball seconded and the motion carried unanimously. 10. CONSIDERATION OF SCHOOL CONSTRUCTION HOUSE PURCHASE AGREEMENT AND REVIEW DECISION REGARDING 2009/2010 HOUSE a. The HRA Board approved the school construction house purchase agreement. April 2 l, 2009 Minutes Page I of 2 b. Review decision on a 2009/2010 house was tabled until next month to see if the school would be interested and to get a house market update. 11. FORECLOSURE UPDATE Jean Ward reviewed with the Board the Foreclosure Report. 12. STATUS OF HHI DISSOLUTION AND TRANSFER OF ASSETS Jean Ward informed the Board that all the paperwork has been submitted and after the 45 day waiting period the assets can be transferred. 13. CONSIDERATION OF GRANT DEVELOPMENT AGREEMENT WITH SOUTHWEST MINNESOTA HOUSING PARTNERSHIP FOR SCDP APPLICATION Bill Arndt moved to approve the grant development agreement with Southwest Minnesota Housing Partnership for the SCDP Application. Ruth Kimball seconded and the motion passed unanimously. 14. OTHER/FYI: - April Planning /Zoning/Building Department staff meeting agenda will be given in next month's packet. - Web Site Analytics - Becky Felling will be going to a meeting on future funding for state housing programs. - Bill Arndt requested the Board packet be printed on both sides. - After a discussion, the Board decided to keep the Board Meeting at the same time. 15. ADJOURNMENT There being no other business, Chairman Joel Kraft declared the meeting adjourned. Recorded by Jean Ward, LIRA Executive Director Becky Fel) ng, Secretary /Treasurer (s(.)1 April 21, 2009 Minutes Page 2 of 2 Planning, Zoning, and Building Dept. Monthly Report April 2009 Building Department Permit Activities Planning, Zoning, and Building Department— Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in A ril 4/6 -4/10 4/2008 412009 Year to Date Total Number Inspections 90 113 420 Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Com mercial (new) 0 0 1 -$15,000 Commercial Additions/ Remodels 9-$776,125 8 - $524,500 14 - $699,600 Industrial (new) 0 0 0 _ Industrial Additions /Remodels 1 0 0 Fire S rinklin 4-$110,490 2 - $22,623 — 4-$36,623 Total New Residential Units (Single Family, twins, townhomes 4-$483,000 0 0 Residential misc. additions, repairs, remodels, etc 11 - $122,000 7-$65,010 18 - $154,810 Set fee permits reside, reroof, window replacement, misc. * 60 61 109 Subtotal Building Permits: $1,491,615 $612,133 $906,033 Mechanical 26 - $277,800 27-$15,521 64 - $214,621 Plumbin 15 6 21 - $13,253 Signs* 4 8 _ 22 Total Permits issue and valuation 132 - $1,769,415 119 - $627,654 253 - $1,133,907 * Set fees not inclu in valuation Planning, Zoning, and Building Department— Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in A ril 4/6 -4/10 255 144 96 112 50 53 4113 -4117 273 178 108 137 69 68 4120 -4124 317 198 126 170 44 60 41274130 241 149 87 113 49 55 Total 1261 775 468 615 249 269 Total Meals Served in April - 3,637 r� Educational Activities: Lenny Rutledge attended the Construction Codes and Licensing Division Spring Seminar in Mankato. ✓ Focus of the seminar was on Minnesota Commercial Energy Code which becomes effective June 1, 2009. Y-� Planning, Zoning, and Building Dept. Monthly Report for April 2009 Page 2 Planning and Zoning Monthly Activities Month/Year: April 2009 Activity Number Additional Info. Zoning Re of Building Permits 22 Zoning Review of Sin permits 8 Predevelopment Meetings/ 8 Fireworks CUP, Mural at 140 Main Str. N, Energy Park Pre - application Assistance North final plat, HHC senior campus, Hutch Mfg expansion, wind turbine, Old Runnings site potential retail development, single family home Planning Commission Applications Processed 5 PDD to amend setbacks for 1175 Oakwood Ct., Walmart fireworks tent sales in Wal -mart parking lot, Hutchinson Mfg expans CUP, site plan and variance. _ Joint Planning Applications 1 McPherson's Second Subd. — final plat Reviewed and Processed Zoning Enforcement Letters 14 Annual letter sent to Real Estate offices on sign regulations, on -going issues with outdoor storage and sales, construction debris. Misc. Meetings Attended 28 Other Activities: Negotiated and obtained contract with Hutchinson HRA to perform single family home rehab inspection services to begin June 1 The Building Dept. received a positive performance review from the Dept. of Labor and Industry, Building Codes and Standards division from our State audit on April 1 st . Rebecca attended an Ethics in Planning class required annually to maintain AICP certification. Dept staff also participated in pandemic flu planning and continued building preparations for City Center. G:\BUILDING \tnondily reports\2009\PBZ -4 2009.doc MINUTES HUTCHINSON AREA JOINT PLANNING BOARD Wednesday, March 18, 2009 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Vice Chairman Jim Lauer at 5:30 p.m. with the following members present: Tom Wirt, Larry Karg, Robert Anderson, Jim Haugen and Vice Chairman Lauer. Absent: Grant Knutson. Also present: Larry Gasow, McLeod County Zoning Administrator, Rebecca Bowers, City Planning Director, and Marc Telecky, McLeod County Assistant Zoning Administrator 2. APPROVAL OF MINUTES a) Consideration of Minutes dated December 17, 2008. Mr. Anderson made a motion to approve the minutes of December 17, 2008. Seconded by Mr. Wirt, the motion carried unanimously. 3. PUBLIC HEARINGS a) PRELIMINARY RE -PLAT BY JOSEPH R. III & K.A. MCPHERSON TO BE KNOWN AS "MCPHERSON'S SECOND SUBDIVISION" Chairman Lauer opened the hearing at 5:35 p.m. with the reading of publication #7739 published in the Hutchinson Leader on Thursday, March 5, 2009. Mr. Gasow commented on the request for a re -plat to the existing 10.59 acres one lot plat of McPherson Subdivision and create a total of 5 smaller lots to be known as McPherson's Second Subdivision, for sale of the property. The property is zoned Agricultural and located in Hassan Valley Township. He reported the application meets the McLeod County Comprehensive Land Use Plan for clustering rural residential concentrations. The property was platted shortly after the organization of the Hutchinson Joint Planning Area. The plat met the criteria of difficult to farm due to the drainage ditch on the south boundary line of the subdivision. The site is fairly flat with a low lying area to the east having a private drainage ditch to the rear of the property and a low traffic township road for access. Mr. Gasow explained that Mr. McPherson has not submitted soil borings at this time due to the snow cover. The McLeod County Environmentalist has requested that there be four soil borings and two perc tests completed prior to recording the final plat. There are two lots in which there is concern due to elevations with low wet areas and a swale that runs through the property. Staff will find out if the sites are buildable after L° ( 3 Minutes Joint Planning Board — March 18, 2009 Page 2 the soil borings are completed. There is a 50 foot natural gas pipeline easement, through the western portion of Lot 4. There is a buildable area on the eastern portion of Lot 4, however it has less area than the other lots. If changes are needed, revisions could be reviewed with a revised preliminary plat or at the time of final plat. Mr. Wirt asked what the applicant would do if Lot 5 was not buildable. Applicant would combine lots 4 & 5 together. Mr. Haugen asked if the lots could be filled to bring up the elevation of the lots. Mr. Gasow stated that a small area of fill could be allowed, however if it is a wetland there would be limitations and requirements. The Board discussed wetland requirements and if there is standing water on the lots. The applicant stated that the center area is occasionally wet. Applicant wants to sell property and move quickly. Mr. Wirt asked about joint driveways onto Noble Road. Staff responded that shared driveways are not required on township roads. Staff would recommend the following if approved: 1) Soil borings and perc tests would need to be completed prior to approval by McLeod County Board of Commissioners approval of a final plat. Mr. Wirt moved to close the hearing. Seconded by Mr. Haugen. The hearing closed at 5:42 p.m. Mr. Anderson was contacted by a neighbor who had concerns over the plat. The Board discussed whether Hassen Valley and the Board should review the preliminary plat again or if the final plat could go directly to the County. The primary reason for changes would be is there were problems with the ability to provide septic systems on the lots. The Board discussed the timing issues. Mr. Anderson made a motion to approve the request with staff recommendations, with the ability of reviewing a revised final plat before it comes back to the Board instead of requiring approval of a revised preliminary plat. Seconded by Mr. Wirt the motion carried unanimously. Mr. Gasow stated this item would be forwarded to the County Board and placed on their consent agenda, April 7, 2009 at 10:00 a.m. If the soil tests are not ready, the final plat will need to be delayed. A final opinion of title is also required before the final plat can be considered. Staff discussed the application deadline is today for consideration at the April Joint Planning meeting. 4. NEW BUSINESS 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF Ms. Bowers invited the Board to a town hall meeting on the 2010 Census, which is being held by the State Demographers office at Hutchinson City Center at 6:30 p.m. on March 1 h. �r (� Minutes Joint Planning Board — March 18, 2009 Page 3 Staff reminded townships to reappoint officers at their meeting, if they have not already. Hassan Valley township will not have met by the next meeting in order to appoint officers. Election of officers for the Joint Planning Board will be at the next meeting in May. ADJOURNMENT There being no further business the meeting adjourned at 5:55 p.m. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, April 21, 2009 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Lofdahl at 5:30 p.m. with the following members present: Chris Kovacic, Christie Rock, Lynn Otteson, Chad Czmowski, Farid Currimbhoy and Chairman Lofdahl. Absent: None Also present: Rebecca Bowers, Planning Director, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA a) Consideration of Minutes dated March 17, 2009. Mr. Currimbhoy moved to approve the consent agenda as submitted. Seconded by Ms. Rock. The consent agenda was approved unanimously 4. PUBLIC HEARINGS a) CONDITIONAL USE PERMIT TO AMEND THE PLANNED DEVELOPMENT DISTRICT TO ALLOW CONSTRUCTION OF A HOUSE TO BE LOCATED WITH ZERO SETBACK TO THE FRONT AND REAR PROPERTY LINES AT 1175 OAKWOOD COURT N.W., REQUESTED BY RICHARD LENNES, PROPERTY OWNER Chairman Lofdahl opened the hearing at 5:34 p.m. with the reading of publication #7748 as published in the Hutchinson Leader on April 9, 2009. Ms. Bowers commented on the request to amend the planned development district to construct a new home in Fairway Estates Second Addition. The PDD was approved in 1999 based on the approved development plans. The amendment is to allow zero -foot front and rear yard setbacks, where a 5 -foot setback was specified on the approved development plans. Side setbacks would meet the required 5 -foot setback. She explained that the applicant is requesting the amendment to allow an attached three stall garage to be constructed with the house. The lots in this development were approved as unit lots that are not much larger than the footprint of the structure and are surrounded by commonly -owned open space. There have been similar amendments approved to allow reduced setbacks in this development. She sited the conditional use permit standards as follows: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. pp ii Minutes Planning Commission — April 21, 2009 Page 2 In reviewing the request, staff considered the potential impacts to adjacent properties. There is a vacant platted lot east of this property that shares a lot line with the subject property. A key area to review is the change to the grades that results from the reduced setback and larger building footprint. Potential impacts of a smaller setback could be changes in drainage and grading from the approved grading plan and a steeper driveway. As the survey provided by the applicant does not provide enough detail to review the proposed drainage and grading, a revised survey showing the proposed grades will be required before a building permit can be issued. Because of the potential impact to the grades of the adjacent property, any changes from the approved grading plan will require neighboring property owner's approval in writing. Homes in the development drain to the common area. As -built elevations for the new home must be verified. Gutters may be necessary to promote positive drainage for the property and avoid impacts to the adjacent property. The grades of the driveway will also need to be reviewed due to the proposed basement and smaller setback which will increase the steepness of the driveway. Due to the proposed zero setback to the lot line, two other considerations are the roof overhang over the lot line into the common area and compliance with the Building Code for fire walls built up to the lot line. Staff had some concerns regarding allowing roof overhangs over property lines and would recommend that the garage or house plan be reduced in depth so there is no overhang over the lot line. Ms. Bowers explained there may be compromise to do a smaller overhang. There was a similar request which did allow the over hang into the common space. Ms. Bowers stated the over hang would not be out of character. The pitch of the roof is less of a concern. The applicant is considering installing geothermal wells for heating and cooling. Staff recommends that this system be installed within the unit property lines, and not encroach into common areas. Approval of the Homeowners Association would likely be required for installation in the common areas. Ms. Bowers stated staff would recommend approval of the request with the following conditions to address concerns raised by staff: 1. The applicant shall provide a detailed survey with the proposed grading and elevations at the time of building permit application. 2. Proposed changes to the approved grading plan will require neighboring property owner approval in writing. Drainage from the subject lot must not affect adjacent properties. 3. The building plans shall be revised so that the overhang does not encroach over the lot line. 4. Building Code compliance for fire walls will need to be addressed by the applicant for the building permit. 5. Geothermal wells must be located within the unit lot. There was one other home granted a conditional use permit at 1187 Oakwood Court N.W. Discussion followed on the need to individually look at conditional use permits to amend setbacks. Ms. Bowers explained each site is different and should be considered separately. Mr. Richard Lennes, 65506 — 210`" St. Litchfield, MN, presented information that the zero setback is needed to accommodate a 3 -stall garage, add value to the home, and allow a modest deck. They are requesting a 16" roof overhang to be consistent with the design of the homes in the development, which with a zero front setback, would overhang into the common space. He stated his plans have been approved by the Homeowners' Association and would be consistent with their design standards. He said the gable end overhang would not affect drainage or affect G �(" iq Minutes Planning Commission —April 21, 2009 Page 3 adjacent properties. Mr. Lennes noted he met with staff to discuss design alternatives to reduce the proposed overhang of the front roof line, however he decided to request the 16" overhang in order to match the other homes. Mr. Lennes went through the conditions recommended by staff and noted concerns with two of the conditions, #2, regarding requiring adjacent property approval of the grading and elevations, and #3, requiring revisions so there would be no overhang into the common space. He suggested changing adjacent property approval to `review and comment'. Ms. Bowers stated the proposed language would be acceptable as staff does the final review on the proposed survey and grading plan prior to issuing a building permit. The concern is primarily to make sure the vacant property to east is not negatively impacted due to changes in the grade and potential steepness of the driveway due to the zero setback. Regarding the overhang, the Commission discussed the reasons for discouraging overhangs beyond the lot line is also for utility access, in addition to drainage. Mr. Lennes noted the condition regarding keeping geothermal wells on his own lot is not an issue. There was one neighborwho spoke on the request, Jon Beach, 1177 Oakwood Crt. NW. His property is the adjacent home to the northwest. He stated concerns with the view from the rear of his home, which is mostly windows, and shading of his home. He said he bought the property knowing there was a 5 -foot setback and that he would be adversely affected with close proximity of the Lennes home. Mr. Beach stated he did not have a problem with the front setback, but opposes the rear setback reduction. The Commission discussed the distance between the homes, the decks, and whether the proposed home would block sunlight. The Commission noted the proposed house would be 2.5' from the rear property line, but the deck would be up to the lot line. It was noted the deck would be open with no roof and would be about the same level as the adjacent home. There was discussion on the request to change recommendation #2 to `review and comment'. Ms. Bowers agreed to the wording change in #2 to 'review and comment'. Ms. Otteson made a motion to close the hearing. Seconded by Mr. Currimbhoy, the hearing closed at 6:15 p.m. Mr. Kovacic made a motion to recommend denial of the request because of the undue adverse affect to the neighboring property. Ms. Bowers clarified the need to change the conditions rather than deny the request. The applicant has worked with staff to modify the home. Mr. Kovacic moved to withdraw the motion. Ms. Rock made a motion to approve the request to allow construction of the home with staff recommendations changing recommendation #2 to "review and comment' by the neighboring property owner and strike # 3 regarding the over hang. Seconded by Mr. Currimbhoy. Discussion followed on the expectation of Mr. Beach. There was a role call vote with Currimbhoy and Rock voting aye. Kovacic, Lofdahl, Otteson and Czmowski voting nay. The motion failed (2 ayes to 4 nays). Ms. Otteson moved to approve the request with staff recommendation however, not allowing a rear setback of zero and maintaining the setback to 5 feet. Seconded by Mr. Kovacic there was another role call vote with Currimbhoy and Rock voting nay and Kovacic, Lofdahl, Otteson and Czmowski voting aye. This motion passed on a 4 ayes to 2 nays vote. Ms. Bowers stated this item will be placed on the City Council regular agenda at their meeting held April 28, 2009 in the Council Chambers at 5:30 p.m. b) CONDITIONAL USE PERMIT, VARIANCE AND SITE PLAN FOR THE CONSTRUCTION OF A 51,000 SQ. FT. MANUFACTURING FACILITY OVER 40 FEET IN HEIGHT WITH OUTDOOR STORAGE OF FINISHED PRODUCT AT 900 HWY 7 WEST, REQUESTED BY DAGGETT VENTURES � �t-( Minutes Planning Commission — April 21, 2009 Page 4 Chairman Lofdahl opened the hearing at 6:25 p.m. with the reading of publication #7748 as published in the Hutchinson Leader on April 9, 2009. Ms. Bowers explained the applicant proposes to build a 51,000 sq. ft. building with outdoor storage on a vacant lot west of Hutchinson Manufacturing. The new building would be developed and operated through a partnership between Hutchinson Manufacturing and a new company, Atomic Crane Corporation. The cranes and related equipment would be assembled in the new building and then moved into the Hutchinson Manufacturing facility for finishing and painting, and returned to the outdoor storage yard as finished product. A conditional use permit is required for outdoor storage of the finished product, which is overhead traveling cranes. A variance is requested to allow the proposed 56 foot building height to allow assembly of large overhead cranes. The maximum height allowed in the 1 -1 district is 40 feet. The property was rezoned recently to 1 -1. Ms. Bowers noted that there have been several plan revisions to address issues raised during staff review, including providing additional capacity for stormwater by expanding the stormwater pond to the east. The remaining items requiring revision and staff review are addressed in the conditions as follows: 1. The proposal would meet the standards in the Zoning Ordinance, with the exception of the building height, for which a variance is granted. 2. A variance to exceed the 40' maximum building height allowed in the 1 -1 district is approved to allow a 53' building height. The standards for granting a variance have been met, including the finding of undue hardship and uniqueness due to the definition of the height of the building, which uses the highest point of the roof for flat roofs, and specific building needs of the crane assembly and trial fit requirements. The building is unique in that a portion of the building would be only 34' high, however the crane assembly area would be 53' high. The request would not alter the character of the locality. 3. The standards for granting a conditional use permit will be met, subject to meeting the screening requirements in the Zoning Ordinance. 4. Final utility, grading, and stormwater management plans must be approval by the City Engineer prior to grading or any construction on site. 5. The applicant should confirm that the 34' drive aisle will be adequate for truck maneuvers into the building. 6. A 20 foot access drive must be maintained around the building for emergency vehicles. The south drive shall be revised to provide a turnaround or drive connection for emergency services. 7. The outdoor storage area shall be screened in compliance with Section 154.115 of the Zoning Ordinance. The final landscaping plan shall identify species and sizes of plantings and shall be approved by the City Forester and Planning Director. No berming is permitted in the drainage and utility easement areas. 8. The fence may not block emergency access to the building. Approval of a fence permit is required prior to installation. 9. Signage shall comply with the requirements of the Zoning Ordinance. Approval of a sign permit for all signage is required. The Commissioners discussed screening of the outdoor storage area and the future landscaping on the southern property line. Staff noted past discussion that landscaping plans along the south property line should be incorporated into the overall Les Kouba landscaping plans. Mr. Daggett updated the Commissioners on the proposed fence. He stated the intention is to install a perimeter fence along with the landscaping to provide security, which would not (( (Ick) i_ Minutes Planning Commission — April 21, 2009 Page 5 impede the drive aisle and turnaround. Regarding the variance for height, staff clarified that the proposed height would be 56 feet for highest roof. Mr. Kovacic made a motion to close the hearing. Seconded by Ms. Rock, the hearing closed at 6:41 p.m. Mr. Currimbhoy made a motion to recommend approval of the request with staff recommendations noting the hardship of the unique circumstance due to the definition of the height of the building, which uses the highest point of the roof for flat roofs and specific building needs of the crane assembly and trial fit requirements. Seconded by Ms. Rock, the motion carried unanimously. Chairman Lofdahl stated this item will be placed on the City Council consent agenda at their meeting held April 28, 2009, in the Council Chambers at 5:30 p.m. c) CONDITIONAL USE PERMIT TO ALLOW TENT SALES OF FIREWORKS LOCATED AT WALMART, 1300 HWY 15 SOUTH, REQUESTED BY TNT FIREWORKS Chairman Lofdahl opened the hearing at 6:43 p.m. with the reading of publication #7748 as published in the Hutchinson Leader on April 9, 2009. Ms. Bowers commented on the request for a conditional use permit to allow fireworks to be sold in a tent located in the Walmart parking lot. Approvals have been granted annually since 2005 for the same request. The request is to set up the tent June 18, 2009 with take down July 5 - 9, 2009. Section130.08 C (6) of the Hutchinson Municipal Code requires a conditional use permit for outside sale of fireworks. The prior permits were granted for 15 days expiring at midnight on July 4`". She explained that conditional use permits run with the property and there is no need to come before the Planning Commission each year for a conditional use permit unless the use or location changes or is intensified. They will still need a fireworks permit from the fire department and transient merchant license from the City Council each year. The resolution has been prepared to remove the specific time period of operation, which will be specified in the annual fireworks and transient merchant permits. Staff would recommend approval of the request with the following conditions: 1. A conditional use permit is approved to allow sales of fireworks in a tent at 1300 Hwy 15 S., according to the application details and site plan received by the City on March 16, 2009. Fireworks sales may be allowed for the dates and conditions specified on the fireworks sales permit and transient merchant license issued annually. 2. Annual application and approval of a fireworks permit and transient merchant license are required for future renewals. Any changes to the operations or conditions would require approval of a new or amended conditional use permit. 3. All display and sales areas must be kept secured. 4. Signage requires a separate sign permit prior to installation of signage. 5. All access to the site must be from the internal parking lot. Mr. Kovacic made a motion to close the hearing. Seconded by Ms. Otteson, the hearing closed at 6:48 p.m. Ms. Rock made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Czmowski, the motion carried unanimously. Chairman Lofdahl stated this item will be placed on the City Council consent agenda at their meeting held April 28, 2009 in the Council Chambers at 5:30 p.m. NEW BUSINESS OLD BUSINESS Minutes Planning Commission — April 21, 2009 Page 6 COMMUNICATION FROM STAFF a) Ms. Bowers informed the commissioners there may be a new commissioner appointed by the May meeting. 8. ADJOURNMENT There being no further business the meeting adjourned at 6:50 p.m. C, (C,)iI T l _ II 7 71\9 I l l POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Dan Hatten, Director of Police / Emergency Management Services DATE: May 8, 2008 RE: Safe & Sober Grant Agreement Attached to this memorandum is the resolution authorizing this department to participate in the Minnesota Department of Public Safety - Office of Traffic Safety project entitled Safe & Sober. This agreement requires the authorization of the Hutchinson City Council. This department has been a participant of the Safe & Sober projects offered by the State over the years. If you have any questions regarding this please contact me. /Ikg 2009 -01 -0010 (-" ( 0 Attachment 3 RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Be it resolved that Hutchinson Police Department enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled SAFE & SOBER COMMUNITIES during the period from October 1, 2009 through September 30, 2010. Be it further resolved that the Sheriff of McLeod County is hereby authorized to execute the grant, be the fiscal agent and administer this grant on behalf of the Hutchinson Police Department . I certify that the above resolution was adopted by the Hutchinson City Council of Hutchinson. Minnesota on SIGNED: WITNESSETH: (Signature) (Signature) (Title) (Title) (Date) 2010 Minnesota Safe & Sober Office of Traffic Safety, Department of Public Safety Memorandum TO: Mayor and City Council FROM: Brenda K. Ewin man Resources Director RE: Consideration of Ci of Hutchinson Deferred Compensation Plan Resolution No. 13578 DATE: May 20, 2009 The City of Hutchinson has had in place a deferred compensation plan for over thirty years. The plan allows investment plans under Section 457 of the Internal Revenue Service Code and allows employees to make pre -tax contributions to the investment plans. Attached is the City of Hutchinson Deferred Compensation Plan presented for your consideration. The plan, as presented to the Council, incorporates the existing language and the recent law and language amendments that are required. Of specific note in the Plan is the amendment to Article It, f (ii). The language included will allow employees to defer, up to the established maximums, sick, vacation, and other eligible leave upon severance or termination of employment with the City. This amended language is especially timely and relevant to those individuals who have accepted the retirement incentive and are enrolled in the deferred compensation program. These employees may defer the payments associated with the regular payout of sick leave and vacation leave upon retirement, as well as the additional sick leave amounts offered with the retirement incentive. This results in a substantial tax savings to the employee and to the City. Article 10 refers to a Committee appointed by the Hutchinson City Council that acts on behalf of the City with respect to administering the Deferred Compensation Plan. It is recommended by staff that the City Council appoint, at minimum, the following individuals to said committee: City Administrator, Finance Director, Human Resources Director, and City Attorney. Staff will be in attendance at the April 28, 2009, City Council meeting to address any questions Encl. < (iA RESOLUTION NO. 13578 RESOLUTION AMENDING THE CITY OF HUTCHINSON DEFERRED COMPENSATION PLAN THE COUNCIL OF THE CITY OF HUTCHINSON RESOLVES: CITY OF HUTCHINSON DEFERRED COMPENSATION PLAN ARTICLE I PURPOSE AND INTENT 1.1 Purpose of Plan. The City of Hutchinson, a local governmental entity that is a political subdivision of the State of Minnesota and that is an "eligible employer" described in paragraph (1) of subsection (e) of section 457 of the Internal Revenue Code, established a deferred compensation plan for the benefit of certain individuals performing services for the City of Hutchinson, known as the "City of Hutchinson Restated Deferred Compensation Plan," for the purpose of attracting and retaining employees by permitting them to participate in the plan which provides for the payment of deferred compensation on retirement or separation from service. Pursuant to Article X of the City of Hutchinson Restated Deferred Compensation Plan and the authority and power of the City of Hutchinson, effective as of January 1, 2005, this instrument is an amendment and restatement of the City of Hutchinson Restated Deferred Compensation Plan, and it shall supersede the provisions of that plan. 1.2 The City of Hutchinson Deferred Compensation Plan (the "Plan ") is intended to be an eligible deferred compensation plan within the meaning of subsections (a) and (b) of section 457 of the Internal Revenue Code, and the regulations thereunder (regarding deferred compensation plans of state and local governments and tax - exempt organizations). The Plan shall not be construed to affect the rights or benefits of any employee, person or beneficiary who may have retired or terminated employment prior to the effective date of this Plan, nor shall the Plan affect the rights or benefits of any person or beneficiary whose entitlements are dependent upon a person, employee or beneficiary who retired or terminated employment prior to January 1, 2005. The Plan shall be administered and construed in a manner consistent with the intent and purpose of the Plan to comply with the requirements of subsections (a) and (b) of section 457 of the Internal Revenue Code, and the laws of the State of Minnesota to the extent that such laws are not preempted by the laws of the United States of America. ARTICLE II DEFINITIONS 2.1 Definitions. The terms defined in this section 2.1 are used in this instrument with the meanings respectively ascribed to them unless the context indicates that other meanings are intended. (a) Account Balance. "Account Balance" means the bookkeeping account maintained withrespect to each Participant that reflects the entire interest of a Participant in the Fund, including the amounts contributed by the City of Hutchinson on behalf of the Participant pursuant to the Deferral elections made by the Participant in accordance with section 4.1 of the Plan, any transfers for the benefit of the Participant, any distributions made to the Participant or the Beneficiary of the Participant, any account established under Article IX for rollover contributions and plan -to -plan transfers made for the Participant, any account established for a Beneficiary, and any account established for an alternate payee (as defined in section 414(p)(8) of the Code), adjusted with any earnings or losses thereon; additionally, if a Participant has more than one Beneficiary at the time of the death of the Participant, then a separate account shall be maintained for each Beneficiary. (b) Annual Valuation Date. "Annual Valuation Date" shall mean each December 31. (c) Beneficiary. "Beneficiary" means the person or persons designated by a Participant (or automatically by operation of the Plan) to receive the benefits payable under the Plan in the event of the death of the Participant prior to full distribution of benefits payable with respect to the Participant. Except as otherwise provided in section 8.4, a person so designated shall not be considered a Beneficiary until the death of the Participant. However, subject to the requirements of section 457 of the Code and section 8.4 of the Plan, a person determined to be an alternate payee under a qualified domestic relations order by the Committee under section 8.4 shall be considered for purposes of the provisions of the Plan and the Trust, a Beneficiary under the Plan and Trust. (d) Committee. "Committee" means the person or persons appointed by the City of Hutchinson under Article X of the Plan to administer the Plan. (e) Code. "Code" means the Internal Revenue Code of 1986, and the amendments thereto, and any regulations or rulings issued thereunder. (f) Compensation. "Compensation' means all earnings from services rendered by the Employee to the City of Hutchinson, including but not limited to, the gross salary of the Employee, prior to any deduction for federal or state income tax, Social Security contributions, or pension plan contributions, and including amounts that would be cash compensation for services rendered by the Employee to the City of Hutchinson includable in gross income for the calendar year but for compensation reduction elections made pursuant to sections 125, 132(1), 401(k), 403(b), and 457(b) of the Code (including an election to defer Compensation under Article IV); subject, however, to the following: (i) the Compensation of a Participant shall be considered attributable to the period in which it is actually paid and not when earned or accrued; (ii) amounts received after the separation from service of the Participant shall not be taken into account in determining the Compensation of the Participant, except, to the extent permitted by Federal law and Treasury regulations or other similar guidance, accrued bona fide sick, vacation or other leave pay paid within two and one -half (2%) months of Participant's severance from employment so long as the employee would have been able to use the leave if employment had continued. (g) Deferral. 'Deferral" means the amount of Compensation not yet earned, which the Participant and the City of Hutchinson mutually agree shall be deferred in accordance with the provisions of the Plan and pursuant to the Retirement Savings Agreement. (h) Disability. "Disability" means that, with respect to a Participant in the Plan, the Participant is: (i) unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment which can be expected to result in death or can be expected t last for a continuous period of not less than twelve (12) months; or (ii) by reason of any medically determinable physical or mental impairment which can be expected to result in death or can be expected to last for a continuous period of not less than twelve (12) months, receiving income replacement benefits for a period of not less than three (3) months under an accident and health plan covering employees of the City of Hutchinson. (i) Effective Date. "Effective Date" means January 1, 2005. 0) Employee. "Employee" means any person who is employed by the City of Hutchinson. (k) Enrollment Date. "Enrollment Date" means the first day of a payroll period or such other dates as the Committee may designate. (1) Fund. "Fund" means the assets of the Plan, including all contributions and the investments and reinvestments, earnings and profits thereon. (m) Includable Compensation. "Includable Compensation" means the actual wages of an Employee reflected in box 1 of Form W -2 for a year for services to the City of Hutchinson, subject to the compensation limit of $200,000 (or such maximum amount as may apply under section 401(a)(17) of the Code), as adjusted for cost -of- living increases in accordance with section 401 (a)(1 7)(B) of the Code, and increased (up to the dollar maximum amount) by any compensation reduction election made pursuant to sections 125, 132(1), 401(k), 403(b), and 457(b) of the Code (including an election to defer Compensation under Article IV). (n) Normal Retirement Age. "Normal Retirement Age" means age sixty -five (65) years of age. (o) Participant. 'Participant" means an Employee of the City of Hutchinson who is designated as eligible to participate in this Plan and elects to participate in accordance with the terms and conditions of this Plan and becomes a Participant in the Plan in accordance with the provisions of Article III of the Plan; an Employee who has become a Participant shall be considered to continue as a Participant in the Plan until the date on which occurs the death of the Participant or, if earlier, the date on which the Participant is no longer employed by the City of Hutchinson and no longer has any amounts credited to any Account under the Plan. (p) Plan. 'Plan" means the deferred compensation plan maintained by the City of Hutchinson established for the benefit of certain of the Employees of the City of Hutchinson who become Participants eligible to participate therein, as set forth in this Plan, and is referred to as the "City of Hutchinson Deferred Compensation Plan." (q) Plan Year. 'Plan Year" means the twelve (12) consecutive month period ending on the last day of December in each calendar year. (r) Retirement Savings Agreement. 'Retirement Savings Agreement' means the written agreement between the City of Hutchinson and the Participant to defer receipt of Compensation not yet earned (the "Deferral') under the terms and conditions of the Plan with respect to which the Employee agrees to be bound. (s) Severance from Employment. "Severance from Employment' means the date that the Employee dies, retires, or otherwise has a severance from employment with the City of Hutchinson as determined by the Committee (and taking into account guidance issued under the Code). (t) Trust. "Trust' means the Trust described in section 5.2 of the Plan, which shall be treated as a tax - exempt trust pursuant to section 501(a) of the Code and shall be used for the purpose of holding assets and income of the Plan but shall not cause the amounts to be includable in the gross income of Participants and Beneficiaries merely because such amounts are held in the Trust. (u) Trust Agreement. "Trust Agreement" means the written agreement made by and between the City of Hutchinson and the Trustee pursuant to which the Trust Fund is maintained. (v) Trust Fund. "Trust Fund" means the trust fund created under and subject to the Trust Agreement. (w) Trustee. "Trustee" means the City of Hutchinson or the corporation or person or persons selected by the City of Hutchinson to serve as the Trustee for the Trust pursuant to subsection (e) of section 4.6 of the Plan. (x) Valuation Date. "Valuation Date" means each business day during the Plan Year. 2.2 Rules of Interpretation. An individual shall be considered to have attained a given age on the birthday of the individual for that age (and not on the day before). The birthday of any individual born on a February 29 shall be deemed to be February 28 in any year that is not a leap year. Notwithstanding any other provision of this Plan or any election or designation made under the Plan, any individual who feloniously and intentionally kills the Participant or Beneficiary shall be deemed for all purposes of this Plan and all elections and designations made under this Plan to have died before the Participant or Beneficiary. A final judgment of conviction of felonious and intentional killing is conclusive for the purposes of this section 2.2. In the absence of a conviction of felonious and intentional killing, the City of Hutchinson shall determine whether the killing was felonious and intentional for the purposes of this section 2.2 of the Plan. Whenever appropriate, words used herein in the singular may be read in the plural, or words used herein in the plural may be read in the singular; the masculine may include the feminine and the feminine may include the masculine; and the words "hereof "herein" or "hereunder" or other similar compounds of the word "here" shall mean and refer to this entire Plan and not to any particular paragraph or section of the Plan unless the context clearly indicated to the contrary. The titles given to the various sections of the Plan are inserted for convenience of reference only and are not part of the Plan, and they shall not be considered in determining the purpose, meaning or intent of any provision hereof. Any reference in the Plan to a statute or regulation shall be considered also to mean and refer to any subsequent amendment or replacement of that statute or regulation. This document has been executed and delivered in the State of Minnesota and has been drawn in conformity with the laws of the State of Minnesota and shall, except to the extent that federal law is controlling, be construed and enforced in accordance with the laws of the State of Minnesota. ARTICLE III PARTICIPATION 3.1 Eligibility. Each Employee of the City of Hutchinson shall be eligible to participate in the Plan on the first day of the first month immediately following commencement of employment. 3.2 Enrollment. Eligible Employees may enroll in the Plan to become a Participant by completing and executing a Retirement Savings Agreement to defer a portion of his or her Compensation (and have that amount contributed as an annual Deferral on his or her behalf) and delivering the same to the Committee not less than fifteen (15) days (or such other period as the Committee may designate) prior to the Enrollment Date with respect to which the Retirement Savings Agreement is to be effective, which Retirement Savings Agreement must be accepted and approved by the Committee to be effective. The Committee may establish a minimum Deferral amount, and may change such minimum amount from time to time. The participation election may also require, pursuant to the terms and conditions of the Plan, the designation of investment funds and a designation of Beneficiary. Compensation for any calendar month will be deferred only if the Retirement Savings Agreement providing for such Deferral has been entered into before the beginning of such month. The provisions of this section 3.2 shall be subject to, and administered in accordance with, the following conditions: (a) Compensation deferred in accordance with the requirements of this section 3.2 and the requirements of Article III are excluded from the gross income of a Participant in the year deferred or contributed and are not includable in gross income until paid to the Participant in the case of the Plan; (b) the Compensation may be deferred for a calendar month by a reduction in Compensation only if an agreement providing for the Deferral has been entered into before the first day of the month in which the Compensation is to be paid or made available; (c) a new Employee may defer Compensation payable in the calendar month during which the Participant first becomes an Employee if an agreement providing for the Deferral is entered into on or before the first day on which the Participant performs services for the City of Hutchinson; (d) if a Participant enters into an agreement providing for deferral by salary reduction under the Plan, the Retirement Savings Agreement shall remain in effect until the Participant effectively revokes or alters the terms of the Retirement Savings Agreement as provided under section 3.5 of the Plan. 3.3 Information Provided by the Participant. Each Employee enrolling in the Plan is required to provide to the Committee at the time of initial enrollment, and later if there are any changes, any information necessary or advisable for the Committee to administer the Plan, including, without limitation, whether the Employee is a participant in any other eligible plan described in subsections (a) and (b) of section 457 of the Code. 3.4 Contributions. Compensation deferred by a Participant under the Plan shall be transferred to the Trust Fund within a period that is not longer than is reasonable for the proper administration of the Account Balance of the Participant. For this purpose, deferred Compensation shall be treated as contributed within a period that is not longer than is reasonable for the proper administration if the contribution is made to the Trust Fund within fifteen (15) business days following the end of the month in which the amount would otherwise have been paid to the Participant. 3.5 Amendment of Elections Made Under the Plan. Subject to other provisions of the Plan, a Participant may at any time revise his or her elections made under the Plan, including elections to defer Compensation, elections made with respect to any investment direction permitted under the Plan, and elections with respect to the designation of a Beneficiary. Unless an election specifies a later effective date an election made on a Retirement Savings Agreement to terminate or revoke a prior effective Retirement Savings Agreement to change the amount of deferred Compensation shall take effect as of the first day of the next following month or as soon as administratively practicable if later. A change in the investment direction shall take effect as of the date provided by the Committee on a uniform basis for all Employees. A change in the Beneficiary designation shall take effect when the election is accepted and approved by the Committee. 3.6 Leave of Absence. Unless written notice of a complete termination of the election to defer Compensation under the Plan has been received and approved by the Committee in accordance with section 4.4 of the Plan, if a Participant is absent from work by reason of a leave of absence, an election to defer Compensation under the Plan shall continue to remain in effect as provided under and in accordance with the provisions of section 4.6 of the Plan. 3.7 Disability. A disabled Participant may elect to defer Compensation during any portion of the period of his or her disability to the extent that he or she has actual Compensation (not imputed Compensation and not disability benefits) from which to make contributions to the Plan and has not had a Severance from Employment. ARTICLE IV CONTRIBUTIONS 4.1 Deferred Compensation. Elections to defer Compensation under the Plan shall be made in writing by completing a Retirement Savings Agreement pursuant to the requirements of Article III of the Plan. A Retirement Savings Agreement of a Participant and the various elections and selections made thereon shall not become effective unless accepted and approved by the Committee in its sole discretion and acknowledged in writing by the Committee. (a) The amounts contributed by the City of Hutchinson under the Plan, including Deferral amounts contributed on behalf of Plan Participants, shall be credited to accounts maintained by the City of Hutchinson for the Participants for the payment of benefits to the Participants or their Beneficiaries. The amounts contributed by the City of Hutchinson shall be held in Trust and invested under the Trust as provided in Article V of the Plan and in the Trust Agreement, and as required in section 457(g) of the Code. The sole source of benefits payable pursuant to the terms of the Plan shall be the funds held in the Trust and credited to the accounts of the Participants or their Beneficiaries. (b) The basic annual Deferral limitation shall be determined in accordance with this subsection (b). The maximum basic annual Deferral account under the Plan for a Participant for any calendar year shall not exceed the lesser of (i) the "applicable dollar amount," as that term is defined in this section 4, 1, or (ii) one hundred percent (100 %) of the Includable Compensation of the Participant for the calendar year. For purposes of this provision, the "applicable annual dollar amount," which is specified in section 457(e)(15) of the Code, shall be $13,000 for the year 2004, $14,000 for the year 2005, and $15,000 for the year 2006. After December 31, 2006, the $15,000 amount shall be adjusted to take into account increases in the cost -of- living. The adjustment in the dollar limitation shall be made at the same time and in the same manner as under section 415(d) (relating to qualified plans described in section 401(a) of the Code), except that the base period is the calendar quarter beginning July 1, 2005, and any increase which is not a multiple of $500 shall be rounded to the next lowest multiple of $500. (c) The age 50 catch -up annual Deferral contribution shall be determined in accordance with this subsection (c). A Participant who will have attained age 50 or more by the end of a calendar year shall be permitted to elect an additional amount of deferred Compensation for the year, up to the maximum age 50 catch -up annual Deferral for the year. The maximum dollar amount of the age 50 catch -up annual Deferral amount for a year is determined as follows: for the year 2004, the amount is $3,000; for the year 2005, the amount is $4,000; and for the year 2006, the amount is $5,000. After December 31, 2006, the $5,000 amount is adjusted for increases in the cost -of- living as and to the extent provided under the Code. (d) The special catch -up limitation of section 457 of the Code shall be determined in accordance with this subsection (d). If, with respect to a Participant, the applicable year is one of the last three (3) calendar years ending before the year in which the Participant attains Normal Retirement Age and the amount determined under this subsection (d) exceeds the amount determined under subsections (b) and ( c) of this section 4. 1, then the maximum annual Deferral amount shall be, as provided in section 457(b )(3) of the Code and this subsection (d), an amount not in excess of the lesser of 6 �: �. (i) an amount equal to twice the "applicable dollar amount" in effect under section 457(b)(2)(A) of the Code and subsection (b) of this section 4.1 as provided in section 457(b )(3)(A) of the Code, or (ii) the sum of: (A) an amount equal to: (I) the aggregate deferred amount limitation established under subsection (b) of this section 4.1 for the current calendar year plus each prior calendar year beginning after December 31, 2001, during which the Participant was an Employee under the Plan, minus (II) the aggregate amount of Compensation that the Participant deferred under the Plan during such years; and (B) an amount equal to: (I) the aggregate limit referred to in section 457(b )(2) of the Code for each prior calendar year beginning after December 31, 1978, and before January 1, 2002, during which the Participant was an Employee (determined without regard to subsections (b) and (c) of this section 4. 1), minus (I1) the aggregate "contributions to pre -2002 coordination plans" for such years. For purposes of determining the amounts in this subsection (d), a year shall be taken into account only if. (i) the Participant was eligible to participate in the Plan during all or a portion of the year, and (ii) Compensation deferred, if any, under the Plan during the year was subject to the basic annual Deferral amount limitation of subsection (b) of this section 4.1 or any other plan ceiling required by section 457(b) of the Code. In addition, the term 'contributions to pre - 2002 coordination plans" means any employer contribution, salary reduction or elective contribution under any other eligible plan described in section 457(b), or a salary reduction or elective contribution under any plan described in section 401(k) of the Code, a simplified employee pension described in section 402(h)(1 )(B) of the Code, an annuity contract described in section 403 (b) of the Code, a simple retirement account described in section 408(p) of the Code, or any plan for which a deduction is allowed because of a contribution to an organization described in section 501 (c )(18) of the Code, including plans, arrangements or accounts maintained by the City of Hutchinson or any employer for whom the Participant performed services. However, the contributions for any calendar year are only taken into account for purposes of part II of subparagraph (B) of paragraph (ii) of this subsection (d) to the extent that the total of such contributions does not exceed the aggregate limit referred to in section 457(b)(2) of the Code for that year. (e) Notwithstanding any provisions in this section 4.1 to the contrary, in no event shall the amount of Deferral of a Participant exceed the Compensation of the Participant for the taxable year. b):). (f) For purposes of subsections (b), ( c), and (d), an individual is treated as not having deferred Compensation under a plan for a prior taxable year to the extent excess Deferral amounts under the plan are distributed, as described in section 4.4 of the Plan. To the extent that the combined deferred amounts for pre -2002 years exceeded the maximum deferred amount limitations, the amount is treated as an excess deferred amount for those prior years. 4.2 Participant Covered By More Than One Plan. If a Participant is or has been a participant in more than one eligible plan described in subsections (a) and (b) of section 457 of the Code, then this Plan and all such other eligible plans shall be considered as one plan for purposes of determining the maximum amount of Compensation of anyone individual which may be deferred under section 457(a) of the Code and the Plan during any taxable year under section 457(b) of the Code and section 4.1 of the Plan. For this purpose, the Committee shall take into account any other such eligible plan maintained by the City of Hutchinson and any other such eligible plan for which the Committee receives from the Participant sufficient information concerning the participation of the Participant in such other plan. 4.3 Minimum Deferrals. The Committee may, from time to time, establish minimum amounts that may be deferred by Participants. 4.4 Modifications of Deferrals and Correction of Excess Deferrals. The Retirement Savings Agreement of a Participant may be modified and excess deferred amounts may be corrected pursuant to the provisions of this section 4.4. (a) A Participant may, upon providing prior written notice to the Committee, amend or modify an effective Retirement Savings Agreement to increase or decrease the amount of deferred Compensation in accordance with the provisions of section 3.5 of the Plan. (b) A Participant who has a Retirement Savings Agreement in effect may, upon providing prior written notice to the Committee, completely terminate the amount of Compensation deferred under the Plan as of the first day of any month as provided in section 3.5 of the Plan. Upon a complete termination of the amount of Compensation deferred under the Plan, the Participant shall incur a twelve -month suspension from participating under the Plan pursuant to which no amount may be deferred by the Participant; thereafter, the Participant may, upon providing prior written notice to the Committee, complete a new Retirement Saving Agreement to be effective as of any subsequent Enrollment Date to again participate in the Plan. (c) If the annual Deferral amount on behalf of a Participant for any calendar year exceeds the limitations described in this Article IV, or the annual Deferral amount on behalf of a Participant for any calendar year exceeds the limitations described in this Article IV when combined with other amounts deferred by the Participant under another eligible deferred compensation plan described in subsections (a) and (b) of section 457 of the Code for which the Participant provides information that is accepted by the Committee, then the Deferral amount, to the extent in excess of the applicable limitation (adjusted for any income or loss in value, if any, allocable thereto), shall be distributed to the Participant, and the Retirement Savings Agreement may be amended or modified to comply with the requirements of this Article W and section 457 of the Code. 4.5 Protection of Persons Who Serve in a Uniformed Service. An Employee whose employment is interrupted by qualified military service as determined pursuant to section 414(u) of the Code or who is on a leave of absence for qualified military service pursuant to section 414(u) of the Code may elect to make additional Deferral amounts upon resumption of employment with the City of Hutchinson equal to the maximum Deferral amounts that the Employee could have elected under the Code and the Plan during that period if the employment of the Employee with the City of Hutchinson had continued (at the same level of Compensation) without the interruption or leave, reduced by the Deferral amounts, if any, actually made for the Employee during the period of the interruption or leave. This right applies for five 8 i"C;(h) (5) years following the resumption of employment (or, if sooner, for a period equal to three (3) times the period of the interruption or leave). 4.6 Leaves of Absences. Unless written notice of a complete termination of the election to defer Compensation under the Plan has been received and approved by the Committee in accordance with section 4.4 of the Plan, the Retirement Savings Agreement of the Participant shall remain in effect during the approved leave of absence with Compensation. A leave of absence of more than six (6) months without Compensation will result in the automatic termination or cancellation of the Retirement Savings Agreement of the Participant. If a Participant returns to employment after such leave of absence and desires to again enroll in the Plan, the Participant will be required to complete a Retirement Savings Agreement and deliver the completed and executed Retirement Savings Agreement to the Committee by the next available Enrollment Date or any other Enrollment Date in accordance with section 3.2 of the Plan. ARTICLE V INVESTMENT AND ADJUSTMENT OF ACCOUNTS 5.1 Investment of Funds. (a) Amounts held in the Trust Fund, or in a custodial account or annuity contract described in section 401(1) of the Code, shall be invested in accordance with the provisions of such Trust Agreement, custodial account or annuity contract, and any investment funds available under such Trust, custodial account or annuity contract. The Trust and the funds available under such Trust may be governed by state law, and in that event, state law shall govern the investment of such amounts. (b) Subject to applicable state law, at the direction of the Committee, the Trust Fund may be divided into two (2) or more subfunds, which may serve as vehicles for the investment of the accounts of the Participants. The Committee shall determine the general investment characteristics and objectives of each subfund and, with respect to each sub fund, shall designate one or more selected pooled investment vehicles (such as collective funds, group trusts, mutual funds and separate accounts under insurance contracts) to constitute such subfund. The Committee shall have complete investment discretion over such subfund, subject to applicable state law and to the general investment characteristics and objectives established for the particular subfund. (c) In accordance with the rules established by the Committee and subject to applicable state law, the Committee shall determine the circumstances under which a particular sub fund may be elected, or shall be automatically utilized, the minimum or maximum amount or percentage of an account which may be invested in a particular sub fund, the procedures for making or changing investment elections, the extent (if any) to which Beneficiaries of Participants may make investment elections and the effect of a failure of a Participant or Beneficiary to make an effective election with respect to all or any portion of an account. Any amounts deferred (including amounts previously deferred) under the Plan will not be considered made available to the Participant solely because the Participant is permitted to choose among various investment modes under the Plan for the investment of such amounts whether before or after payments have commenced under the Plan in accordance with the Code and applicable regulations. (d) Subject to applicable state law, the Committee shall have the power, from time to time, to dissolve subfunds, to direct that additional subfunds be established and, under rules established by the Committee, to withdraw or limit participation in a particular sub fund. 5.2 Trust Requirements. (a) Notwithstanding any contrary provision of the Plan but subject to the provisions in this section 5.2, in accordance with and as required by subsections (b) and (g) of section 457 of the Code, all amounts of Compensation deferred pursuant to the Plan, all property and rights purchased with such amounts, and all income attributable to such amounts, property, or rights shall be held in trust and invested in the Trust Fund in accordance with the Plan and the Trust Agreement. The Trust Fund, and any subtrust established under the Plan, shall be established pursuant to a written agreement that constitutes a valid trust under the law of the State of Minnesota. The Trustee shall ensure that all investments, amounts, property, and rights held under the Trust Fund are held for the exclusive benefit of Participants and Beneficiaries under the Plan. The Trust Fund shall be held in trust pursuant to the Trust Agreement for the exclusive benefit of Participants and their Beneficiaries and defraying reasonable expenses of the Plan and of the Trust Fund. (b) All amounts of Compensation deferred under the Plan shall be transferred to the Trust established under the Plan within a period that is not longer than is reasonable for the proper administration of the accounts of the Participants. To comply with this requirement, all amounts of Compensation deferred under the Plan shall be transferred to the Trust established under the Plan not later than fifteen (15) business days after the end of the month in which the Compensation would otherwise have been paid to the Employee. (c) For purposes of the trust requirements of section 457(g)(1) of the Code and this Plan, custodial accounts and annuity contracts described in section 401(f) of the Code will be treated as trusts under rules similar to the rules under section 401(f) of the Code. Section 1.401(f) -1(b) of the Treasury Regulations contains requirements that a custodial account or an annuity contract must satisfy to be treated as a trust. For purposes of applying the rules of section 401(f) of the Code under section 457(g) of the Code, the requirements under section 1.401(£) -1(d) of the Treasury Regulations generally will be used to determine whether a custodial account or an annuity contract satisfies the requirements of section 457(g)(3) of the Code. (d) The use of a custodial account or an annuity contract as part of the Plan does not preclude the use of a trust or another custodial account or annuity contract as part of the same Plan, provided that all such vehicles satisfy the requirements of paragraphs (1) and (3) of subsection (g) of section 457 of the Code and all assets and income of the Plan are held in such vehicles. (e) The City of Hutchinson reserves the right to select the Trustee, remove a Trustee, and amend the Trust agreement from time to time and at any time as provided under the Trust Agreement. Such Trust was adopted on December 22, 1998, and was effective as of January 1, 1999. The rights and obligations of the Trustee shall be determined solely under the terms of the Trust Agreement. (f) It shall be impossible, prior to the satisfaction of all liabilities with respect to Participants and their Beneficiaries, for any part of the assets and income of such Trust Fund to be used for, or diverted to, purposes other than for the exclusive benefit of the Participants and their Beneficiaries. No part of the amounts contributed by the City of Hutchinson under the Plan shall be available to the City of Hutchinson for any purpose except for providing benefits under the Plan to Participants and Beneficiaries until all such liabilities have been satisfied in full. 5.3 Valuation and Adjustment of Accounts. (a) Subject to applicable state law and the rules governing plans and investment vehicles authorized and created pursuant to such state law, each subfund shall be valued from time to time (but not less frequently than each Annual Valuation Date), which valuation shall reflect, as nearly as possible, the then fair market value of the assets comprising such sub fund (including income accumulations therein). 10 (b) Subject to applicable state law and the rules governing plans and investment vehicles authorized and created pursuant to such state law, the City of Hutchinson shall cause the value of each account or portion of an account invested in a particular sub fund (including undistributed accounts) to be increased (or decreased) from time to time for distributions, contributions, investment gains (or losses) and expenses charged to the account. 5.4 Management and Investment of Fund. Subject to applicable state law and the rules governing plans and investment vehicles authorized and created pursuant to such state law, the Trust Fund, together with all additional contributions made thereto and together with all net income thereof, shall be controlled, managed, invested, reinvested and ultimately paid and distributed to Participants and Beneficiaries by, or at the direction of, the Committee. ARTICLE VI LOANS 6.1 Loans Under the Plan. Loans against a Participant's Plan account assets are not permitted. ARTICLE VII VESTING OF ACCOUNT 7.1 Vested Benefit. A Participant shall be considered to be one hundred percent (100 %) vested in his or her Account Balance. For purposes of this provision, the term "vested" means an interest in the benefit described under the Plan which may be payable to or on behalf of the Participant in accordance with the terms of the Plan and section 457 of the Code. 7.2 Distribution of Vested Benefits. The benefits that may be payable to or on behalf of a Participant under the Plan shall be determined based upon the Account Balance of the Participant and paid in accordance with the terms of the Plan and the requirements of section 457 of the Code. ARTICLE VIII DISTRIBUTIONS 8.1 Distribution Requirements. A Participant may not receive a distribution of any amounts deferred under the Plan prior to the occurrence of a distributable event set forth in this section 8.1 of the Plan. Amounts credited to the Account Balance of a Participant shall become distributable in accordance with this Article VIII of the Plan upon the earliest to occur of any of the following events: (a) when the Participant has a Severance from Employment with the City of Hutchinson; (b) the calendar year in which the Participant attains age 7012: or (c) when the Participant is faced with an "unforeseeable emergency," as described in section 8.11. 8.2 Benefit Distributions at Retirement or Other Severance From Employment. On retirement or other Severance from Employment (other than due to death), a Participant shall be entitled to receive a distribution of his or her Account Balance in any form of distribution permitted under the Plan commencing at the date elected under section 8.3. If a Participant does not elect otherwise, the distribution shall be paid as soon as practicable following Normal Retirement Age or, if later, following retirement or other Severance from Employment and payment shall be made in monthly installments of the minimum annual payments described in subsection (b) of section 8.4. 8.3 Election of Benefit Commencement Date. A Participant may elect to commence distribution of benefits at any time after retirement or other Severance from Employment by a notice filed with the Committee at least thirty (30) days before the date on which benefits are to commence. However, in no event may the distribution of benefits commence later than the latest date described in section 8.9 of the Plan. 8.4 Forms of Distribution. In an election to commence benefits under section 8.3, a Participant entitled to a distribution of benefits under this Article VIII may elect to receive payment in any of the forms of distribution provided below; provided, however, that no distribution option may be selected by a Participant or a Beneficiary unless it satisfies the requirements of sections 40l(a)(9) and 457(d)(2) of the Code, and the applicable requirements of sections 1.401(a)(9) -1 through 1.401(9) -9 of the Income Tax Regulations; specifically, section 1.401(a)(9) -5 of the Income Tax Regulations: (a) a lump sum payment of the total amount allocated to the Account Balance of the Participant, or (b) annual installment payments through the year of the death of the Participant, the amount payable each year equal to a fraction of the Account Balance equal to one divided by the distribution period set forth in the Uniform Lifetime Table in section IAOI(a)(9) -9, A -2, of the Income Tax Regulations for the age of the Participant on the birth date of the Participant for that year; and if the age of the Participant is less than age 70, the distribution period is 2704 plus the number of years that the age of the Participant is less than age 70; at the election of the Participant, this annual payment may be made in monthly, quarterly or semiannual installment payments; the Account Balance for this calculation (other than the final installment payment) is the Account Balance as of the end of the year prior to the year for which the distribution is being calculated, and payments shall commence on the date elected under section 8.3; for any year, the Participant may elect distribution of a greater amount (not to exceed the amount of the remaining Account Balance) in lieu of the amount calculated using this formula. 8.5 Death Benefit Distributions. Commencing in the calendar year following the calendar year of the death of the Participant, the Account Balance of the Participant shall be paid to the Beneficiary in a lump sum payment. Alternatively, if the Beneficiary with respect to the Account Balance of the Participant is a natural person, at the election of the Beneficiary, distribution can be made in annual installments (calculated in a manner that is similar to the method described in section 804) with the distribution period determined under this section 8.5. If the Beneficiary is the surviving spouse of the Participant, the distribution period shall be equal to the life expectancy of the Beneficiary using the single life table in section IAOI(ax9) -9, A -1, of the Income Tax Regulations for the age of the spouse on the birth date of the spouse for that year. If the Beneficiary is not the surviving spouse of the Participant, the distribution period shall be the life expectancy of the Beneficiary determined in the year following the year of the death of the Participant using the single life table in section 1.401(a)(9) -9, A -I, of the Income Tax Regulations for the age of the Beneficiary on the birth date of the Beneficiary for that year, reduced by one for each year that has elapsed after that year. For any year, a Beneficiary can elect distribution of a greater amount (not to exceed the amount of the remaining Account Balance) in lieu of the amount calculated using this formula. 8.6 Account Balances of $1,000 or Less. Notwithstanding anything herein to the contrary, if the amount of the Account Balance of a Participant is not in excess of $1,000 on the date that payments commence under section 804 or on the date of the death of the Participant, then payment shall be made to the Participant (or to the Beneficiary if the Participant is deceased) in a lump sum equal to the Account Balance of the Participant as soon as practicable following the retirement, death or other Severance from Employment of the Participant. 8.7 Amount of Account Balance. Except as provided in section 804, the amount of any payment under this Article VIII shall be based on the amount of the Account Balance on the preceding Valuation Date. 8.8 Revocation of Prior Election. Any election made under the Article VIII may be revoked at any time. 8.9 Latest Distribution Date. In no event shall any distribution under this Article VIII begin later than the later of: (a) April 1 of the calendar year following the calendar year in which the Participant attains age 70 'h or (b) April 1 of the calendar year following the year in which the Participant retires or otherwise has a Severance from Employment. If distributions commence in the calendar year following the later of the calendar year in which the Participant attains age 70 ' /2, or the calendar year in which the Severance from Employment occurs, the distribution on the date that distribution commences must be equal to the annual installment payment for the year that the Participant has a Severance from Employment determined under paragraph (b) of section 8.4 and an amount equal to the annual installment payment for the year after Severance from Employment determined under paragraph (b) of section 8.4 must also be paid before the end of the calendar year of commencement. 8.10 In- Service Distributions from Rollover Account. If a Participant has a separate account attributable to rollover contributions to the Plan, a Participant may at any time elect to receive a distribution of all or any portion of the amount held in the rollover account. 8.11 Unforeseeable Emergency Distribution. (a) If a Participant has an unforeseeable emergency before retirement or other Severance from Employment, the Participant may elect to receive a lump sum distribution equal to the amount requested or, if less, the maximum amount determined by the Committee to be permitted to be distributed under this Section 8.11. (b) An unforeseeable emergency is defined as a severe financial hardship of the Participant resulting from: an illness or accident of the Participant, the spouse of the Participant, or a dependent of the Participant (as defined in section 152( a) of the Code); loss of the property of the Participant due to casualty (including the need to rebuild a home following damage to a home not otherwise covered by homeowner's insurance, e.g., as a result of a natural disaster); the need to pay for the funeral expenses of the spouse or dependent of the Participant (as defined in section 152(a) of the Code); or other similar extraordinary and unforeseeable circumstances arising as a result of events beyond the control of the Participant. For example, the imminent foreclosure or eviction from the primary residence of the Participant may constitute an unforeseeable emergency. In addition, the need to pay for medical expenses, including non - refundable deductibles, as well as for the cost of prescription drug medication, may constitute an unforeseeable emergency. Except as otherwise specifically provided in this section 8.11, neither the purchase of a home nor the payment of college tuition shall constitute an unforeseeable emergency. (c) A distribution on account of an unforeseeable emergency may not be made to the extent that such an emergency is or may be relieved through reimbursement or compensation from insurance or otherwise, by liquidation of the assets of the Participant, to the extent the liquidation of such assets would not itself cause severe financial hardship, or by cessation of deferrals under the Plan. 13 ( (_�_)) (d) Distributions because of an unforeseeable emergency may not exceed the amount reasonably necessary to satisfy the emergency need (which may include an amount necessary to pay any federal, state or local income taxes or penalties reasonably anticipated to result from the distribution). 8.12 Mandatory Distributions of Certain Account Balances of $1,000 or Less. At the direction of the Committee, the total Account Balance of a Participant shall be paid in a lump sum payment as soon as practicable following the direction if: (a) the total Account Balance does not exceed 51,000, (b) the Participant has not previously received a distribution of the total amount payable to the Participant under this section S. 12, and (c) no annual deferral has been made with respect to the Participant during the two -year period ending immediately before the date of the distribution. 8.13 Rollover Distributions. (a) A Participant or the surviving spouse of a Participant (or a former spouse of the Participant who is an alternate payee under a domestic relations order, as defined in section 414(p) of the Code) who is entitled to an eligible rollover distribution may elect, at the time and in the manner prescribed by the Committee, to have all or any portion of the distribution paid directly to an eligible retirement plan specified by the Participant in a direct rollover. (b) For purposes of this section 8.13, an eligible rollover distribution means any distribution of all or any portion of the Account Balance of the Participant, except that an eligible rollover distribution shall not include: (i) any installment payment under section 8.4 for a period often (10) years or more, (ii) any distribution made under section 8.11 as a result of an unforeseeable emergency, or (iii) for any other distribution, the portion, if any, of the distribution that is a required minimum distribution under section 401(a)(9) of the Code. In addition, an eligible retirement plan means an individual retirement account described in section 40S(a) of the Code, an individual retirement annuity described in section 40S(b) of the Code, a qualified trust described in section 401(a) of the Code, an annuity plan described in section 403(a) or section 403(b) of the Code, or an eligible governmental plan described in section 457(b) of the Code, that accepts the eligible rollover distribution. ARTICLE IX ROLLOVERS TO THE PLAN AND TRANSFERS 9.1 Eligible Rollover Contributions to the Plan. (a) A Participant who is an Employee and who is entitled to receive an eligible rollover distribution from another eligible retirement plan may request to have all or a portion of the eligible rollover distribution paid to the Plan. The Committee may require such documentation from the distributing plan as it deems necessary to effectuate the rollover in accordance with section 402 of the Code and to confirm that such plan is an eligible retirement plan within the meaning of section 14 402(c)(S)(B) of the Code. (b) For purposes of subsection (a) of section 9. 1, an eligible rollover distribution means any distribution of all or any portion of a benefit of a Participant under another eligible retirement plan, except that an eligible rollover distribution does not include: (i) any installment payment for a period often (10) years or more, (ii) any distribution made as a result of an unforeseeable emergency or other distribution which is made upon hardship of the Employee, or (iii) for any other distribution, the portion, if any, of the distribution that is a required minimum distribution under section 401(a)(9) of the Code. In addition, an eligible retirement plan means an individual retirement account described in section 40S(a) of the Code, an individual retirement annuity described in section 40S(b) of the Code, a qualified trust described in section 401(a) of the Code, an annuity plan described in section 403(a) or section 403(b) of the Code, or an eligible governmental plan described in section 457(b) of the Code, that accepts the eligible rollover distribution. (c) The Plan shall establish and maintain for the Participant a separate account for any eligible rollover distribution paid to the Plan from any eligible retirement plan that is not an eligible governmental plan, described in subsections (a) and (b) of section 457 of the Code. In addition, the Plan shall establish and maintain for the Participant a separate account for any eligible rollover distribution paid to the Plan from any eligible retirement plan that is an eligible governmental plan described in subsections (a) and (b) of section 457 of the Code. 9.2 Plan -to -Plan Transfers to the Plan. At the direction of the City of Hutchinson, the Committee may permit a class of Participants who are participants in another eligible governmental plan described in subsections (a) and (b) of section 457 of the Code to transfer assets to the Plan as provided in this section 9.2. Such a transfer is permitted only if the other plan provides for the direct transfer of the interest of each Participant therein to the Plan. The Committee may require in its sole discretion that the transfer be in cash or other property acceptable to the Committee. The Committee may require such documentation from the other plan as it deems necessary to effectuate the transfer in accordance with section 457(e)(1O) of the Code and section 1.457 -1 O(b) of the Income Tax Regulations and to confirm that the other plan is an eligible government plan as defined in section 1.457 -2(f) of the Income Tax Regulations. The amount so transferred shall be credited to the Account Balance of the Participant and shall be held, accounted for, administered and otherwise treated in the same manner as an annual deferral by the Participant under the Plan, except that the transferred amount shall not be considered an annual deferred amount under the Plan in determining the maximum deferred amount under the Plan. 9.3 Plan -to -Plan Transfers from the Plan. (a) At the direction of the City of Hutchinson, the Committee may permit a class of Participants and Beneficiaries to elect to have all or any portion of their Account Balance transferred to another eligible governmental plan within the meaning of subsections (a) and (b) of section 457 of the Code and section 1.457 -2(f) of the Income Tax Regulations. A transfer is permitted under this subsection (a) of section 9.3 for a Participant only if the Participant has had a Severance from Employment with the City of Hutchinson and is an employee of the entity that maintains the other eligible governmental plan. Further, a transfer is permitted under this subsection (a) of section 9.3 only if the other eligible governmental plan provides for the acceptance of plan -to -plan transfers with respect to the Participants and Beneficiaries and for each Participant and Beneficiary to have an amount deferred under the other plan immediately after the transfer at least equal to the amount transferred. 15 if (h)-), (b) Upon the transfer of assets under this section 9.3, the liability of the Plan to pay benefits to the Participant or Beneficiary under the Plan shall be discharged to the extent of the amount so transferred for the Participant or Beneficiary. The Committee may require such documentation from the receiving plan as it deems appropriate or necessary to comply with this section 9.3 (for example, to confirm that the receiving plan is an eligible governmental plan under subsection (a) of this section 93, and to assure that the transfer is permitted under the receiving plan) or to effectuate the transfer pursuant to section 1.457 -10(b) of the Income Tax Regulations. 9.4 Permissive Service Credit Transfers. (a) If a Participant is also a participant in a tax - qualified defined benefit governmental plan (as defined in section 414(d) of the Code) that provides for the acceptance of plan-to -plan transfers with respect to the Participant, then the Participant may elect to have any portion of the Account Balance of the Participant transferred to the defined benefit governmental plan. A transfer under this subsection (a) of section 9.4 may be made before the Participant has had a Severance from Employment. (b) A transfer may be made under subsection (a) of section 9.4 only if the transfer is either for the purchase of permissive service credit (as defined in section 415(n)(3)(A) of the Code) under the receiving defined benefit governmental plan or a repayment to which section 415 of the Code does not apply by reason of section 415(k)(3) of the Code. ARTICLE X PLAN ADMINISTRATION 10.1 Committee. (a) The administrator of the Plan shall be the City of Hutchinson. Except as hereinafter provided, the City of Hutchinson shall appoint a Committee to act for and on behalf of the City of Hutchinson with respect to the administration of the Plan. The Committee may delegate authority with respect to the administration of the Plan as herein provided as it deems necessary or appropriate for the administration and operation of the Plan. Notwithstanding the forgoing, the City Council of the City of Hutchinson shall have the exclusive authority, which may not be delegated, to act for the City of Hutchinson to amend the Plan and to terminate the Plan. The City Council of the City of Hutchinson shall also have the exclusive authority, which may not be delegated, to appoint and remove the members of the Committee as provided below. (b) The members of the Committee shall serve at the pleasure of the City Council of the City of Hutchinson and shall, unless the City Council of the City of Hutchinson determines otherwise, consist of those persons designated by the City Council of the City of Hutchinson. Members of the Committee shall serve without compensation. (c) If any individual no longer satisfies the requirements established by the City Council of the City of Hutchinson for serving on the Committee, then such individual shall be automatically removed as a member of the Committee at the earliest time such individual ceases to satisfy such requirements. This removal shall occur automatically and without any requirement for action by the City Council of the City of Hutchinson or any notice to the individual so removed. (d) The Committee shall be authorized to act for and on behalf of the City of Hutchinson with respect to the administration and operation of the Plan. The Committee shall have sole discretionary responsibility for the operation, interpretation and administration of the Plan and for determining eligibility for Plan benefits. Any action taken on any matter within the discretion of the 16 ( 6� ) :)__ Committee shall be final, conclusive and binding on all parties. In order to discharge its duties hereunder, the Committee shall have the power and authority to adopt, interpret, alter, amend or revoke rules and regulations necessary to administer the Plan, to decide or resolve any and all questions, including interpretations of the Plan, as may arise in such administration, and to delegate ministerial duties and to employ such outside professionals as may be required for the prudent administration of the Plan. Any benefits payable under the Plan shall be paid only if the Committee decides in its discretion that the applicant or individual is eligible or entitled to such benefits. 10.2 Conflict of Interest. If any Employee of the City of Hutchinson to whom authority has been delegated or redelegated hereunder shall also be a Participant in the Plan, such Participant shall have no authority as such Employee or member with respect to any matter specially affecting such individual interest of the Participant hereunder or the interest of a person superior to him or her in the organization (as distinguished from the interests of all Participants and Beneficiaries or a broad class of Participants and Beneficiaries), all such authority being reserved exclusively to the other Employees or members as the case may be, to the exclusion of such Participant, and such Participant shall act only in the individual capacity of the Participant in connection with any such matter. 10.3 Spendthrift Provisions. (a) Except as otherwise provided in this section 10.3, no Participant or Beneficiary shall have any interest in any Account Balance which can be transferred nor shall any Participant or Beneficiary have any power to anticipate, alienate, dispose of, pledge or encumber any amounts credited to any Account Balance under the Plan, nor shall the City of Hutchinson recognize any assignment thereof, either in whole or in part, nor shall any amounts credited to any Account Balance under the Plan be subject to attachment, garnishment, execution following judgment or other legal process. (b) The power to designate Beneficiaries to receive the amounts credited to the Account Balance of a Participant in the event of the death of the Participant shall not permit or be construed to permit such power or right to be exercised by the Participant so as thereby to anticipate, pledge, mortgage or encumber the Account Balance of the Participant or any part thereof, and any attempt of a Participant so to exercise said power in violation of this provision shall be of no force or effect and shall be disregarded by the City of Hutchinson. (c) Section 10.3 shall not prevent the City of Hutchinson from exercising, in its discretion, any of the applicable powers and options granted to it upon the occurrence of a distributable event described in section 8. 1, as such powers may be conferred upon it by any applicable provision hereof. (d) Notwithstanding the foregoing, the Plan shall comply with a domestic relations order that is determined to be a "qualified domestic relations order" by the Committee in accordance with section 10.4 of the Plan and requirements similar to the requirements of section 414(P) of the Code. 10.4 Domestic Relations Order. (a) Subject to and in accordance with section 1.457 -10(c) of the income Tax Regulations, the requirements of section 10.3 of the Plan shall not apply to a domestic relations order that is determined to be a "qualified domestic relations order" by the Committee in accordance with section 10.4 and requirements similar to the requirements of section 414(p) of the Code. A "qualified domestic relations order" shall mean any judgment, decree, or order (including approval of a property settlement agreement) which creates or recognizes the existence of the right of an alternate payee to receive all or a portion of the benefits payable with respect to a 17 1 i - Participant under the Plan, pursuant to the domestic relations law of the state relating to the provision of child support, alimony payments, or marital property rights to a spouse, former spouse, child, or other dependent of the Participant; provided, however, that such order specifically provides: (i) the name and last known mailing address of the Participant, and of each alternate payee covered by such order; (ii) the amount or percentage of the benefits of the Participant to be paid by the Plan to each alternate payee, or the manner in which such amount or percentage is to be determined and that the manner and time of the distribution of the benefits satisfy the distribution requirements of section 457(d) and 401(a)(9) of the Code; (iii) the number of payments or the period to which such order applies; (iv) the distribution to an alternate payee of the benefits of a Participant shall occur only with respect to a Participant in pay status (currently eligible to receive distributions) under section 457(d)(1)(A) of the Code to the alternate payee named in the order to meet the obligations of the Participant with respect to alimony, support, or the division of marital property rights; (v) the rights of an alternate payee shall not be greater than those of the Participant; (vi) the alternate payee may not receive a distribution under section 457(d) of an amount because of an unforeseeable emergency or receive a distribution under section 457(e)(9) of the Code of an amount that does not exceed the dollar limit under section 41 l (a)(11)(A) of the Code; and (vii) the name of the Plan. (b) The Committee shall establish reasonable written procedures to determine the qualified status of domestic relations orders in accordance with requirements similar to the requirements of section 414(p) of the Code and the provisions of this section 10.4, and to administer distributions made thereunder in a manner consistent with sections 457(b)(5) and 457(d) of the Code. (c) The Committee shall administer domestic relations orders in a manner consistent with the following requirements: (i) the Committee shall promptly notify the Participant and any named alternate payee of receipt of a domestic relations order and the Plan procedures used for determining whether such order is a qualified domestic relations order; (ii) the Committee shall, within a reasonable period following receipt of such order, determine whether such order is a qualified domestic relations order and notify the Participant and each alternate payee of such determination; (iii) during the period beginning when the order is received and ending with the earlier of the date of determination of the qualified status of the order or the expiration of eighteen (18) months, the Committee shall separately account for the amounts which would have been payable to the alternate payee during such period if the domestic relations order had been determined to be a qualified domestic relations order; 18 (iv) if, within eighteen (18) months of receipt of such order, the order is determined to be a qualified domestic relations order, the Committee shall separately account for the amounts which will be payable to the alternate payee pursuant to such order and shall pay such amounts in accordance with the requirements of sections 457(b )(5) and 457( d) of the Code and section 8.4 of the Plan; provided, however, that no distribution shall be made in accordance with section 457(e)(9) or subsection (c) of section 8.4 of the Plan with respect to an alternate payee; (v) if, within eighteen (18) months of receipt of such order, the order is determined not to be qualified or the status of the order is unresolved, the Committee shall pay the amounts described in paragraph (iii) of subsection (c) of this section 8.4 to the person or persons who would have been entitled to such amounts if no domestic relations order had been received; (vi) a determination that a domestic relations order is qualified which is made later than eighteen (18) months after the receipt of such order shall operate prospectively only. (d) If an order is determined by the Committee to be a qualified domestic relations order with respect to all or any portion of the benefit of a Participant payable under the Plan, then, subject to the requirements of section 457 of the Code and this section 10.4, the alternate payee shall be considered for purposes of the provisions of the Plan and the Trust to be a Beneficiary under the Plan and the Trust. (e) Amounts of compensation deferred in accordance with the Plan, including any earnings attributable to the deferred compensation, to which the alternate payee under a qualified domestic relations order has derived the right to receive pursuant to such qualified domestic relations order, will be subject to tax in accordance with section 414(p) of the Code. (f) Distributions made pursuant to section 10.4 shall complete discharge the Plan of its obligations with respect to the Participant and each alternate payee to the extent of any such distributions. 10.5 IRS Levy. Notwithstanding section 10.3, the Committee may pay from the Account Balance of a Participant or a Beneficiary the amount that the Committee finds is lawfully demanded under a levy issued by the Internal Revenue Service with respect to that Participant or Beneficiary or is sought to be collected by the United States Government under a judgment resulting from an unpaid tax assessment against the Participant or Beneficiary. 10.6 Mistaken Contributions. If any contribution (or any portion of a contribution) is made to the Plan by a good faith mistake of fact, then within one year after the payment of the contribution, and upon receipt in good order of a proper request approved by the Committee, the amount of the mistaken contribution (adjusted for any income or loss in value, if any, allocable thereto) shall be returned directly to the Participant or, to the extent required or permitted by the Committee, to the City of Hutchinson. 10.7 Payments to Minors and Incompetents. If a Participant or Beneficiary entitled to receive any benefits under the Plan is a minor or is adjudged to be legally incapable of giving valid receipt and discharge for such benefits, or is deemed so by the Committee, benefits will be paid to such person as the Committee may designate for the benefit of such Participant or Beneficiary. Such payments shall be considered a payment to such Participant or Beneficiary and shall, to the extent made, be deemed a complete discharge of any liability for such payments under the Plan. 10.8 Procedure When Distributee Cannot be Located. The Committee shall make all reasonable attempts to determine the identity and address of a Participant or a Beneficiary entitled to benefits under the Plan. For this purpose, a reasonable attempt means: f 19 (a) the mailing by certified mail of a notice to the last known address shown on the records of the City of Hutchinson or the records of the Committee, (b) notification sent to the Social Security Administration or the Pension Benefit Guaranty Corporation (under their program to identify payees under retirement plans), and (c) the payee has not responded within six (6) months. If the Committee is unable to locate such a person entitled to benefits under the Plan, or if there has been no claim made for such benefits, the Trust fund shall continue to hold the benefits due such person. ARTICLE XI AMENDMENT AND TERMINATION 11.1 Amendment of Plan. The City of Hutchinson shall have the right to amend the Plan, at any time and from time to time, in whole or in part in the same manner as any other action which may be taken by the City of Hutchinson. The City of Hutchinson shall notify the Participants of any Plan amendment. 11.2 Plan Termination. Although the City of Hutchinson has established the Plan with the intention and expectation to maintain the Plan indefinitely, the City of Hutchinson may terminate or discontinue the Plan in whole or in part at any time without any liability for such termination or discontinuance. Upon Plan termination, all deferrals shall cease. Each Account Balance under the Plan shall remain in the Trust fund until distribution of benefits commences pursuant to Article VIII. Adopted by the City Council this day of April 2009. CITY OF HUTCHINSON a Title: Mayor ATTEST: Title: City Administrator 20 ORDINANCE NO. 09 -0530 AN ORDINANCE ESTABLISHING THE RESOURCE ALLOCATION BOARD The City of Hutchinson hereby ordains: §31.32 RESOURCE ALLOCATION BOARD (A) Establishment. (1) A Resource Allocation Board is hereby established. (B) Purpose. The purpose of the Resource Allocation Board shall include but not be limited to: (1) Identify capital projects and other major purchases to be made by the City; (2) Evaluate the viability of said projects; (3) Establish the priority of City projects and purchases; and (4) Examine and identify the funding sources, including bonding, for projects. (C) Composition. (1) The Commission shall be composed as follows: The Mayor and one other Council Member as appointed by the Council, the City Engineer, the City Finance Director and the City Administrator. (D) Duties. (1) The Resource Allocation Board shall act in an advisory capacity to the City Council for the City and shall make recommendations to the City Council on issues regarding the expenditure of city funds on capital projects. (2) The Resource Allocation Board may develop and implement policies and procedures, as necessary, to meet the purpose and objectives of the Board. Adopted by the City Council this 26'" day of May, 2009. ATTEST: Mayor Steven W. Cook Gary D. Plotz, City Administrator MEMORANDUM DATE: May 20, 2009 for the May 26, 2009 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: CONDITIONAL USE PERMIT TO ALLOW TENT SALES OF FIREWORKS LOCATED AT SUPER 8 MOTEL PARKING LOT, 1200 HWY 15 SOUTH, REQUESTED BY KAREN HERRMANN, HOMETOWN FIREWORKS Backaround: The applicant is requesting a conditional use permit to allow tent sales of fireworks in the Super 8 Motel parking lot. Section 130.08 C (6) of the Hutchinson Municipal Code requires a conditional use permit for outside sale of fireworks and is subject to the City also approving an annual Transient Merchant License and Fireworks Permit. The proposed location is a 30' x 45' tent in the gravel parking lot in the southeast corner of the property. Additional information is contained in the attached staff report and attachments. Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their May 19th, meeting. There was no one from the public who spoke on the request. The Commission asked how many fireworks tent sales permits are issued and if there was a limit to the number of tent sales that are allowed. Staff stated there was one last year and there are two proposed this year. There is currently no number specified, however if there becomes an issue it could be considered in the review of new CUP applications. The City Attorney stated that the transient merchant license review is limited to a background check. Also discussed was how the tents are secured. Staff responded that generally the tents have a person on site 24 hours a day for security. After concluding discussion, the Commission unanimously recommended approval. Recommendation: The Planning Commission unanimously recommended approval of the conditional use permit with the findings and conditions in the attached resolution. 1 �_(- .) RESOLUTION NO. 13572 RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW SALE OF FIREWORKS IN A TENT IN THE SUPER 8 MOTEL PARKING LOT AT 1200 HWY 15 SOUTH, REQUESTED BY HOMETOWN FIREWORKS Whereas, Hometown Fireworks, applicant, has requested approval of a conditional use permit to allow fireworks to be sold in a tent, located in the Super 8 Motel parking lot, with the following legal description: Legal Description: Block 1, Lots 1 and 6, Paden First Addition Whereas, the Planning Commission met on May 19, 2009, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: 1. A conditional use permit is approved to allow sales of fireworks in a tent at 1200 Hwy 15 S., according to the application details and site plan received by the City on March 31, 2009. Fireworks sales may be allowed for the dates and conditions specified on the fireworks sales permit and transient merchant license issued annually. 2. Annual application and approval of a fireworks permit and transient merchant license are required for future renewals. Any changes to the operations or conditions would require approval of a new or amended conditional use permit. 3. The applicant must locate the property lines before placement of the tent and nothing may be placed within the right of way. 4. All display and sales areas must be kept secured. 5. Signage requires a separate sign permit prior to installation and may not be placed in the right of way. Adopted by the City Council this 26` day of May, 2009. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor ('.� (c�� DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Melissa Reichl, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, John Paulson, Mark Schnobrich, Marc Sebora, Crary Plotz, Jeremy Carter, Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers and Bonnie Baumetz (Persons In attendance at Planning Staff Meeting (in bold) Date: May 8, 2009, for May 19, 2009, Planning Commission Meeting Application: CONDITIONAL USE PERMIT TO ALLOW TENT SALES OF FIREWORKS AT SUPER 8 MOTEL LOCATED AT 1200 HWY 15 SOUTH, REQUESTED BY KAREN HERRMAN, HOMETOWN FIREWORKS Applicant: KAREN HERRMAN, HOMETOWN FIREWORKS, APPLICANT MARY MCRAITH AND BERNIE MCRAITH, PROPERTY OWNERS CaIr3�0 13It0C11z 4"I ET517 1461 III The applicant is requesting a conditional use permit to allow tent sales of fireworks in the Super 8 Motel parking lot. Section 130.08 C (6) of the Hutchinson Municipal Code requires a conditional use permit for outside sale of fireworks and is subject to the City also approving an annual Transient Merchant License and Fireworks Permit. The proposed location is a 30' x 45' tent in the gravel parking lot in the southeast comer of the property. Refer to attached site plan for details. Conditional Use Permit 1200 Hwy 15 South — Fireworks Tent Planning Commission — May 19, 2009 Page 2 GENERAL INFORMATION Existing Zoning: C -4 (Fringe Commercial) Property Location: 1200 Hwy 15 South Lot Size: 1.3 acres Existing Land Use: Motel Adjacent Land Use And Zoning: C -4 (Fringe Commercial) Comprehensive Land Use Plan: Urban Commercial Design Zone Zoning History: The building was constructed in 1982. Motels are a permitted use in the C- 4 district. This is the first request for fireworks sales at this location. Applicable Regulations: Analysis and Recommendation: Section 130.08 C (6), City Code The application is requesting approval to sell fireworks in a 30' x 45' tent in the gravel parking lot in the southeast comer of the property. The tent would be located half on the gravel lot, half on the grass in order to maintain a clear drive aisle through the parking lot. There would be approximately 15 feet from the gravel parking area to the property line. The proposed tent set- up this year would be June 22 with dismantling by July 7` Sale dates will be specified on the transient merchant license and fireworks permit. A Conditional Use Permit was recently granted for a similar request in the nearby Wal -Mart parking lot. A CUP is required for new locations and is subject to the City approving an annual Transient Merchant License and Fireworks Permit annually. A new conditional use permit will be required if the fireworks permit request is for a new location or if there are changes requested in a previously issued permit. State Statutes allow a conditional use permit issued for a specific property to remain in effect as long as the use does not cease operation for one year on the same property, provided that conditions remain the same. A CUP shall be granted if the use meets the following standards: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; Conditional Use Permit 1200 Hwv 15 South — Fireworks Tent Planning Commission — May 19, 2009 Page 3 (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Staff recommends approval of the CUP with the following conditions: 1. A conditional use permit is approved to allow sales of fireworks in a tent at 1200 Hwy 15 S., according to the application details and site plan received by the City on March 31, 2009. Fireworks sales may be allowed for the dates and conditions specified on the fireworks sales permit and transient merchant license issued annually. 2. Annual application and approval of a fireworks permit and transient merchant license are required for future renewals. Any changes to the operations or conditions would require approval of a new or amended conditional use permit. 3. The applicant must locate the property lines before placement of the tent and nothing may be placed within the right of way. 4. All display and sales areas must be kept secured. 5. Signage requires a separate sign permit prior to installation and may not be placed in the right of way. Cc: Mary McRaith, 1200 Hwy 15 S ( - 1 Vi - N v Tct{in/5on 1, M^' /20o ?",/ Y/ 1s 5 410r14 � >�SS A Tj 1�( ffle�H � /ACE TbNT VL en, aAAI} 1 ,�^�� QgIUC 1NL Sre P o 1 o CP S3�vl - 7 1V w � � o � O )N 6 n a Z C i C MEMORANDUM DATE: May 20, 2009 for the May 26, 2009 City Council meeting TO: Hutchinson City Council FROM: Rebecca -Bowers, AICP, Planning Director SUBJECT: CONDITIONAL USE PERMIT FOR A MURAL ON THE NORTH WALL OF A BUILDING OWNED BY SKIP QUADE AT 140 MAIN STREET NORTH, REQUESTED BY KAREN (KAY) PETERSON Backaround: Kay Peterson is requesting approval of a conditional use permit for a mural to be placed on the north exterior wall of the building at 140 Main Street North, which is owned by Skip Quade. The wall faces the vacant lot that was formerly the Hutch Pet Hospital, which is now owned by the City. The lot has been identified as a future location for a downtown gateway park. The proposed mural would be 8'x 64', painted on a fiberglass sign panel, and fastened to the building. It would feature well -known Hutchinson people such as Mike Hogan, Lindsey Whalen, Les Kouba, etc. Additional information is contained in the attached staff report and attachments. Plannina Commission Meetin The Planning Commission held a public hearing and considered the request at their May 19th, meeting. There was no one from the public who spoke on the request, other than the applicant and Lance Albers, the mural artist. Mr. Albers presented the mural design and information on the proposed materials. He has developed a frame for the mural that would meet the recommendation of staff to enclose the mural to keep out animals and water from behind the mural. The Commission discussed the review letter from MNDOT, whether there would be lighting and discussed what is considered a sign. The applicant responded that no lighting is proposed. Staff stated that if lighting is added in the future, it would be reviewed to assure lights would not shine or glare onto the street. The Commission also discussed the concept of public art and relationship to the Public Arts Commission. Staff responded that there could be some debate over whether it is considered public art, as the mural is privately funded, privately owned, and installed on a privately owned building, however a very prominent location that will be viewed by the public. Kay stated that this was discussed when she was on the City Council. The mural is a private project and future maintenance will be addressed. After concluding discussion, the Commission unanimously recommended approval. Recommendation: The Planning Commission unanimously recommended approval of the conditional use permit with the conditions in the attached resolution. ( .�7 (C)'), RESOLUTION NO. 13573 RESOLUTION APPROVING A MURAL ON THE NORTH WALL OF A BUILDING LOCATED AT 140 MAIN STREET NORTH Whereas, Karen (Kay) Peterson, applicant, has requested approval of a conditional use permit to allow a mural on the north wall of a building located at 140 Main Street North, owned by Skip Quade, with the following legal description: Legal Description: The South 18 feet of Lot 1 and the North 8 feet of Lot 2 in Block 42 in the Townsite of Hutchinson North Half, M E The South 25 feet of the North Half of Lot 2, Block 42 in the Townsite of Hutchinson, North Half Whereas, the Planning Commission met on May 19, 2009, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: The framing of the mural shall be enclosed to protect the building from the outside elements. Adopted by the City Council this 26` day of May, 2009. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Melissa Reich], Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, John Paulson, Mark Schnobrich, Marc Sebora, Gary Plotz, Jeremy Carter, Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: May 11, 2009, for May 19, 2009, Planning Commission Meeting Application: CONDITIONAL USE PERMIT FOR A MURAL ON THE NORTH WALL OF A BUILDING OWNED BY SKIP QUADE LOCATED AT 140 MAIN STREET NORTH REQUESTED BY KAREN PETERSON Applicant: Karen (Kay) Peterson, applicant Skip Quade, property owner CONDITIONAL USE PERMIT Kay Peterson is requesting approval of a conditional use permit for a mural to be placed on the north exterior wall of the building at 140 Main Street North, which is owned by Skip Quade.. The wall faces the vacant lot that was formerly the Hutch Pet Hospital, which is now owned by the City. The lot has been identified as a future location for a downtown gateway park. The proposed mural would be 8' x 64', painted on a fiberglass sign panel, and fastened to the building. It would feature well-known Hutchinson people such as Mike Hogan, Lindsey Whalen, Les Kouba, etc. The Zoning Ordinance requires approval of it CUP for murals within the C -3 (Central Commercial) District and review by the Downtown Design Review Committee. Conditional Use Permit 140 Main Street N. — Mural Planning Commission — May 19, 2009 Page 2 GENERAL INFORMATION Existing Zoning: C -3 (Central Commercial) Lot Size: 6,731 sq. ft. Existing Land Use: Commercial Adjacent Land Use and Zoning: Downtown Commercial Comprehensive Land Use Plan: Downtown Commercial Zoning History: The property has been a downtown commercial business for many years. Applicable Regulations: Section 154.137 (E)(10), Municipal Code Analysis and Recommendation: Section 154.137 (E)(10) of the Zoning Ordinance requires approval of a conditional use permit and review by the Downtown Design Review Committee for murals within the C -3 (Central Commercial) district. The Downtown Committee approved the concept of the mural at their March 26' meeting. Staff reviewed the CUP request for the mural at the Planning staff meeting, mostly discussing the materials and the need to enclose the openings around the mural to seal it from the outside elements. The mural will be painted on "Fiber Brite" sign panel, which is fiberglass reinforced plastic (refer to attached information on material). Mr. Lance Albers, the artist, will be at the Planning Commission meeting with a replica of the mural and will be available for questions. A CUP shall be granted if the use meets the following standards: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Staff recommends approval with the following recommendations: The framing of the mural shall be enclosed to protect the building from the outside elements. Cc: Lance Albers, 112 South Mill Street, Fergus Falls, MN 56537 Karen (Kay) Peterson a + & (PIiin h;r Ki 4e TLin Lr V� Y Rpm V O U Cr J 'Te ,� f fr �joa f� Fag R n ° w } — / !l (�(� cre t�e �.nt ihtS tGi '' -d oe ifs is° Q�yu l+ '_, n ,ar k y r.t. F „t I uE '� :A.-Y �•r��,aorr °rte r. - ��,� r � 19 E�rd�Efvf: �� NEIJe /` rrarM H � } 0o cL;M)o4 4- , 6 tLt If �rmarS b So *wt. � ;t ♦♦ ro •l. Soa7r S:o i ��arat / N[�JaA F�rM sa✓1/Y �pfl[ Co ff• '��.� -� •/ d'� :r r G'h 4! .54P WiK 0. ! °!� 4.4 F , f ou eLt� 1' � !41� /`�� fit• n.��at ✓St r�r.af�t• V 1�n T1 a. czLelt Cotnaunlrtl rf fn�tr{b. 8 X 4 �� `� -T•�Y- _ �.. "- r�� ^i+ .. Y1 fir.. /'�+ G'h 4! .54P WiK 0. ! °!� 4.4 F , f ou eLt� 1' � !41� /`�� fit• n.��at ✓St r�r.af�t• V 1�n T1 a. czLelt Cotnaunlrtl rf fn�tr{b. 8 X 4 MEMORANDUM DATE: May 20, 2009 for the May 26, 2009 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: FINAL PLAT OF ENERGY PARK NORTH LOCATED AT THE EAST END OF INDUSTRIAL BLVD., SOUTH OF LUCE LINE TRAIL, AND NORTH OF WARRIOR MANUFACTURING Backaround: The Hutchinson EDA is requesting approval of a final plat for development of an industrial park. The City has approved the annexation, the rezoning to 1 -1, and the preliminary plat. The proposed Energy Park North final plat is consistent with the approved preliminary plat and contains 8 lots. The City is developing the industrial park with the construction of infrastructure anticipated to begin in early summer. Additional information is contained in the attached staff report and attachments. Planning Commission Meeting: The Planning Commission considered the final plat at their May 19th, meeting. Staff commented on the change to the street names, which was approved by the City Council with the preliminary plat. Staff stated the City has received the application for the street right of way plat for Hackbarth Street, which would connect to 5"' Avenue S.E. The right of way plat will be considered at the June Planning Commission meeting. City staff has been working very closely with the project engineer, who has addressed the required revisions in the construction plans. After concluding discussion, the Commission unanimously recommended approval. Recommendation: The Planning Commission unanimously recommended approval of the final plat with the findings and conditions in the attached resolution. (: (.03 RESOLUTION NO. 13574 RESOLUTION APPROVING A FINAL PLAT OF ENERGY PARK NORTH LOCATED AT THE EAST END OF INDUSTRIAL BLVD., SOUTH OF LUCE LINE TRAIL, AND NORTH OF WARRIOR MANUFACTURING Whereas, the Hutchinson Economic Development Authority, property owner, has submitted a final plat of Energy Park North with the following legal description: That part of the West Half of the Northeast Quarter and that part of the East Half of the Northwest Quarter, all in Section 5, Township 116 North, Range 29 West, McLeod County, Minnesota described as: The West Half of the Northeast Quarter except the North 50 feet thereof, also excepting that part of the West Half of the Northeast Quarter of Section 5 lying South of Township road; And, that part of the East Half of the Northwest Quarter described as beginning at the Northeast corner of the said East Half of the Northwest Quarter; thence south 2,220 feet to the center line of the Glencoe and Hutchinson Road; thence along the center of said road North 66 degrees West 114 feet; thence North 724.2 feet; thence West 495 feet; thence North 1,443 feet to the North line of said East Half of the Northwest Quarter; thence East 600 feet to the point of beginning, now known as Lot 7 of Auditors Plat of the West One Half of Section 5 T116N R29W, except the North 50 feet thereof, all in Section 5, Township 116 North, Range 29 West. Subject to existing railroad right of way and existing highways and easements of record. Also excepting therefrom the following described tract of land: That part of the West Half of the Northeast Quarter of Section 5, Township 116, Range 29, McLeod County, Minnesota, and that part of Lot 7 of the Auditor's Plat of the West Half of said Section 5 described as beginning at the Northeast comer of Lot 8 of said Auditor's Plat; thence on an assumed bearing of South along the East line of said Lot 8 a distance of 719.75 feet to the centerline of a township road; thence South 64 degrees 04 minutes East along said centerline a distance of 944.21 feet; thence North a distance of 1142.40 feet to a point bearing East from the point of beginning; thence West a distance of 849.13 feet to the point of beginning all located in McLeod County, Minnesota. And Excepting That part of the West Half of the Northeast Quarter of Section 5, Township 116, Range 29 McLeod County, Minnesota described as commencing at the Northeast comer of Lot 8 of the Auditor's Plat of the West Half of Section 5, Township 116, Range 29; thence on an assumed bearing of South along the East line of said Lot 8 to the centerline of a township road; thence South 64 degrees 04 minutes East along said centerline a distance of 944.21 feet to the point of beginning of the parcel herein described; thence continuing South 64 degrees 04 minutes East along said centerline a distance of 8 1. 18 feet; thence North a distance of 1177.90 feet to a point bearing East from the Northeast corner of said Lot 8; thence West a distance of 73.00 feet to a point bearing North from the point of beginning; thence south a distance of 1142.40 feet to the point of beginning. Lying north of the northerly line of McLeod County Highway Right of Way Plat No. 47, according to the recorded plat thereof. C,( J_J Resolution #13574 Energy Park North Final Plat Page 2 Whereas, the Planning Commission considered the request at their May 19, 2009, meeting and considered the requirements of the Subdivision and Zoning Ordinances, and the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the final plat, subject to the following findings and conditions: 1. A turnaround for emergency access shall be constructed at the end of the east -west road, Benjamin Avenue. The turnaround shall be maintained until the road is connected to 5` Avenue SE. 2. Outlot A shall be replatted into adjacent property and shall not remain as a separate parcel. 3. The street right of way for the extension of Hackbarth Street to 5th Avenue shall be platted after annexation of the County property west of Warrior Manufacturing. 4. No access will be allowed from the residential properties to the northwest to the subject property. 5. No road crossing shall be constructed over the Luce Line trail on the north side of the property. 6. Utility, grading, and stormwater management plans are subject to approval of the City Engineer. 7. Significant buffering is required on the Northwest corner of the development abutting residential properties. Adopted by the City Council this 26` day of May, 2009. ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor (CC_�3 DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Melissa Reichl, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, John Paulson, Mark Sehnobrich, Marc Sebora, Gary Plotz, Jeremy Carter, Jim Popp, Dan Hatted, Dick Nagy, Rebecca Bowers and Bonnie Banmetz (Persons in attendance at Planning Staff Meeting (in bold) Date: May 12, 2009, for May 19, 2009, Planning Commission Meeting Application: FINAL PLAT OF ENERGY PARK NORTH LOCATED AT THE EAST END OF INDUSTRIAL BLVD., SOUTH OF LUCE LINE TRAIL, AND NORTH OF WARRIOR MANUFACTURING Applicant: Hutchinson Economic Development Authority FINAL PLAT The Hutchinson EDA is requesting approval of a final plat for development of an industrial park. The City has approved the annexation, the rezoning to I -1, and the preliminary plat. The proposed Energy Park North final plat is consistent with the approved preliminary plat and contains 8 lots. The City is developing the industrial park with the construction of infrastructure anticipated to begin in early summer. Final Plat — Energy Park North Hutchinson EDA Planning Commission — May 19, 2009 Page 2 GENERAL INFORMATION Existing Zoning: I -1 (Light Industrial) Property Location: North of Warrior Manufacturing and South of the Luce Line Trail Lot Size: 68 Acres Existing Land Use: Agriculture Adjacent Land Use And Zoning: The properties to the north are a mix of commercial /industrial uses outside of city limits. Residential properties within city limits are to the northwest. The property is bordered by agricultural uses to the east and Industrial to the west and south. Comprehensive Land Use Plan: Industrial Zoning History_ The property was annexed on March 19, 2009. The preliminary plat was approved by the City Council on March 24, 2009, and the rezoning was approved on April 14, 2009. Applicable Regulations: Section 153.50, City Code Analysis and Recommendation: Final Plat The proposed Energy Park North final plat is consistent with the approved preliminary plat and contains 8 lots. 6 lots range from 7 acres to 13.5 acres. Two other lots are smaller due to the location of the high pressure natural gas line which is a 50 -foot wide easement area. Lot 1, Block 1 is a 3.09 acre lot east of the Hutchinson Utilities property that is bisected by the gas line. Outlot A is a 1.72 acre parcel between the gas line and Warrior Manufacturing's pond that is planned to be sold to Warrior Manufacturing and replatted into their property. The proposed lots would comply with the lot area, width, and depth standards in the I -1 district, with the exception of Outlot A, which will be replatted into the Warrior lot in separate action. Streets and Access The proposed development has access to the property through the extension of Industrial Boulevard to a new east/west road to be named Benjamin Avenue and a new north/south road, Hackbarth Street, which would connect to 5` Ave. S.E. along the west property line of Warrior Manufacturing. The proposed roadway design would be consistent with the transportation plan in the Comprehensive Plan, which identifies a future roadway looped to 5` Avenue. A turnaround is also required to be constructed at the end of Benjamin Avenue for emergency services access. The turnaround shall be maintained until extension of Benjamin Avenue is connected to 5` Avenue SE. . -c-)3 Final Plat — Energy Park North Hutchinson EDA Planning Commission — May 19, 2009 Page 3 The street names were approved by the City Council on March 24` along with the preliminary plat. The proposed Hackbarth Street connection to 5' Avenue would be located half on the west side of Warrior Manufacturing's property and half on McLeod County's property, which is in the process of being annexed into the City. The City has recently received the application for the platting of the road right of way to connect to 5' Avenue S.E., which is scheduled for consideration at the June Planning Commission meeting. Stormwater Management, Utilities, and Easements The grading and stormwater management plans have been approved by the City Engineer and revisions have been made as required by the preliminary plat conditions. The soil borings have also been completed. Although the development is planned with a regional pond concept, additional ponding may be required upon individual sites as for higher coverage. Water and sewer will be extended to the property from Industrial Boulevard. The trail, drainage, and utility easement along the easterly lot lines of the plat is the location planned for trunk sewer and water mains that would serve the Hwy 7 & 22 area in the future. Recommendation: Staff recommends approval of the final plat with the following findings and conditions. I. A turnaround for emergency access shall be constructed at the end of the east -west road, Benjamin Avenue. The turnaround shall be maintained until the road is connected to 5` Avenue SE. 2. Outlot A shall be replatted into adjacent property and shall not remain as a separate parcel. 3. The street right of way for the extension of Hackbarth Street to 5` Avenue shall be platted after annexation of the County property west of Warrior Manufacturing. 4. No access will be allowed from the residential properties to the northwest to the subject property. 5. No road crossing shall be constructed over the Luce Line trail on the north side of the property. 6. Utility, grading, and stormwater management plans are subject to approval of the City Engineer. 7. Significant buffering is required on the Northwest corner of the development abutting residential properties. Cc: Justin Black, SHE Miles Seppelt, EDA Director Wiry of License Fee: $175.00 111 Hassan Street Southeast Hutchinson, MN 55350 11 n.....or:.... vo�� 7/vfG City of Hutchinson Application for License to Sell Tobacco at Retail Name 3 -W - S' S7 -)c 71 Applicant Phone Number _ _�11� 5335y taS to Zip 3, — 5757 — 7 Business Phone Number Business Name City State Address Contact: Z,ee I ll bin$�Urrl Corporate Name Corporate Address City State Zip Checklist The following items need to be completed and /or attached in order for the application to be processed: Application fee paid in full (check or money order): ❑ yes ❑ no Anolication completed in full and signed: ❑ ves ❑ no I hereby certify that I have completely filled out the entire above application, together and that the application is true, Sqxrort, and accurate. Signature of Applicant n 1 Date r i'LU Yi21�Jn2/ alm . 61n. Print Name Title ,'VOTE. No application will be forwarded to the City Council unless received two weeks prior to the regular Council meeting, filled out in completion, and fee payment is attached. Use Building: ❑ approved — Notes: Fire ❑ approved ❑ denied Notes: Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied HI ice ns 1pp I (L on sTuhd cc edue Notes: Corporate Phone Number G1CO r_ TO: Mayor & City Council FROM: Kent Exner, City Engineer John Olson, Public Works Manager RE: Consideration of Items for Airport Hangar Construction (Letting No. 10 /Project No. 09 -11) DATE: May 26, 2009 Due to the amount of the Federal grant being revised for the Airport Hangar Construction, the City's 2009 Goal Establishment for Disadvantaged Business Enterprise (DBE) Program must be changed to appropriately reflect the estimated project cost. Attached is the document explaining this adjustment process /criteria and the required Publication Notice. We recommend that the described DBE Goal and attached Publication Notice be approved. cc: Gary Plotz, City Administrator DISADVANTAGED BUSINESS ENTERPRISE PROGRAM 2009 GOAL ESTABLISHMENT HUTCHINSON MUNICIPAL AIRPORT FOR THE HUTCHINSON MUNICIPAL AIRPORT COMMISSION Submitted: February 2009 Proj. No. 14264 TKDA TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS • ARCHITECTS • PLANNERS 444 CEDAR STREET, SUITE 1500 SAINT PAUL, MINNESOTA 55101 -2140 PHONE: 651/292 -4400 FAX: 651/292 -0083 Attachment 3 Section 26.45: Overall Goal Calculation Methodoloev Used to Calculate Overall Goal Step 1: 26.45(c) Determining the Base Figure Determine the base figure for the relative availability of DBEs. The base figure for the relative availability of DBEs was calculated as follows: A base figure was calculated for each of the NAICS codes into which the project work could be readily split. See the attached table. Base figure = Ready, willing, and able DBEs for a code All ready, willing, and able firms for a code The data source used to derive the numerator was the UCP List of Certified DBE Contractors. The data source used to derive the denominator was obtained from Census Bureau Employment Statistics Establishments With Payroll by State: 2002, also found on their web site. A weighted percent was then derived and a dollar value for the DBE work under each code was calculated. The values of all the DBE work and all work items were then totaled to obtain the numerator and denominator. Dividing the numerator by the denominator yields the base figure for our overall goal. Unadjusted Overall Goal Base Figure $7 = 1.8% $400,000 Step 2: 26.45(d) Adjustment to the Base Figure After calculating a base figure of the relative availability of DBEs, evidence was sought to determine what adjustment was needed to the base figure in order to arrive at the overall goal. There is no local disparity study available for the area and no barriers to entry were identified. Most recently in FY 2006, there was no DBE participation in federally funded airport construction projects compared to a goal of 1.1 %. However, a good -faith effort to achieve participation was conducted. No Step 2 adjustment to the base figure has been made. Process If the Commission determines that it will be requesting or receiving a Federal Grant greater than the qualifying threshold during the next fiscal year, it will begin the following process. If no grant is anticipated for next fiscal year it will delay implementing the process. Before establishing the overall goal each year, the Commission will consult with the Mn/DOT EEO Contract Management Office, and other resources, to obtain information concerning the 14264 Cc (e) availability of disadvantaged and non- disadvantaged businesses, the effects of discrimination on opportunities for DBEs, and the Commission efforts to establish a level playing field for the participation of DBEs. This consultation meeting will normally be scheduled during the month of May each year. Following this consultation, the Commission will publish a notice of the proposed overall goal, informing the public that the proposed goal and its rationale are available for inspection during normal business hours at the office of the Public Works Manager, City of Hutchinson, for 30 days following the date of the notice, and informing the public that the Commission and DOT will accept comments on the goals for 45 days from the date of the notice. The proposed goal will be published in the Hutchinson Leader and the Construction Bulletin. Normally, the Commission will issue this notice by June 1 of each year. The notice will include the address to which comments may be sent and the address where the proposal may be reviewed. The Commission's overall goal submission to DOT will include a summary of information and comments received during this public participation process and the Commission's responses. The Commission will submit its overall goal to DOT no later than August 1 of each year. Note that the Commission will not normally receive more than one Federal Grant in any one fiscal year, and does not always know prior to August 1 if it will be requesting or receiving a grant in the upcoming fiscal year, nor if the requested grant will be greater than the qualifying threshold. If the Commission learns that it will be receiving a grant later than the above process dates, it will immediately begin the consultation and goal- setting process. The Commission will begin using its overall goal on October 1 of each year, unless it has received other instructions from DOT. If it establishes a goal on a project basis, it will begin using its goal by the time of the first solicitation for a DOT - assisted contract for the project. FY 2009 DBE Goal The Commission anticipates spending $400,000 on FAA - assisted contracts, where DBE participation is applicable, during FY 2009. Based on the estimated total federal assisted contracts of $400,000 and a DBE participation of 1.8 %, the goal for the Commission is to expend a minimum of $7,348 for DBE services during FY 2008. Contract Goals (26.51) The Commission will use contract goals to meet any portion of the overall goal not projected to be satisfied by use of race - neutral means. Contract goals are established so that, over the period to which the overall goal applies, they will cumulatively result in meeting any portion of the overall goal that is not projected to be met through use of race - neutral means. The Commission will establish goals only on those DOT - assisted contracts that have subcontracting possibilities. A goal need not be established on every such contract, and the size of the contract goals will be adapted to the circumstances of each contract. Contract goals will be established as a percentage of the total amount of DOT - assisted contracts 14264 U(0 Attachment 4 Section 26.51: Breakout of Estimated Race - Neutral and Race - Conscious Participation The Commission will meet all of its 1.8% overall goal by race - conscious means. We believe that the race - neutral measures that we are going to implement will be effective, however, at this time we are unable to project any DBE participation through the use of these steps. The airport does not have a history of accomplishments that exceeded goals and no history of DBE prime contractors in federally assisted projects. 14264 G() NOTICE TO PUBLIC AND BIDDERS FOR HUTCHINSON MUNICIPAL AIRPORT PROPOSED DBE GOAL FEDERAL FISCAL YEAR 2009 Pursuant to 49 CFR Part 26, the Hutchinson Municipal Airport has established a Federal Fiscal Year 2009 goal of 1.8% for Disadvantaged Business Enterprise Participation on AIP Projects funded by the Federal Aviation Administration. A description of these goals is available for review at the office of the Public Works Manager, City of Hutchinson, for a period of 30 days following publication of this notice. Written comments will be accepted for 45 days from the date of this notice. Comments may be submitted to: DBE Liaison Officer, City of Hutchinson, Hutchinson Area Transportation Services (HATS) Facility, 1400 Adams Street SE, Hutchinson, MN 55350 or to the Civil Rights Officer, Federal Aviation Administration, 2300 East Devon Avenue, Des Plaines, IL 60018. John Olson Public Works Manager, City of Hutchinson and DBE Liaison Officer ( -f (C-) C TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Items for 2009 Pavement Management Program Phase 2 Project (Letting No. 4/ Project No. 09 -04) DATE: May 26, 2009 Bids were received on Tuesday, May 12'", for the above referenced project. The appropriate Resolutions and Publications have been prepared in anticipation of the Assessment Hearing and Project Award at the June 23`" City Council meeting. The approval of these documents is necessary to schedule and provide public notification for the Assessment Hearing. At this point, City staff is reviewing bids and associated information in preparation for the June 23` meeting. Also, this project will be reviewed at the June 2 "" Resource Allocation Committee meeting. City staff has received very little feedback from property owners adjacent to this project since the Neighborhood Meeting and Public Hearing. We recommend that the attached Resolutions and Publications be approved. cc: Gary Plotz, City Administrator J-0 RESOLUTION NO. 13575 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5092 LETTING NO. 4 /PROJECT NO. 09 -04 WHEREAS, cost has been determined for the improvement of Elm Street NE (McLeod to North High) and 10th Avenue NE (11th to Maple) roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer, drain tile installations, lateral watermain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, landscaping, restoration and appurtenances, and the bid price for such improvement is $614,696.54 and the estimated expenses incurred or to be incurred in the making of such improvement amount to $147,527.17, so that the total estimated cost of the improvement is $762,223.71. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be an estimated amount of $532,438.42 and the portion of the cost to be assessed against benefited property owners is declared to be $229,785.29. 2. Assessments shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2010 and shall bear interest at the rate of _ percent per annum from November 1, 2009. 3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 26th day of May 2009 Mayor City Administrator L (� COMPILED BY: P VANDER VEEN COMPUTED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5092 LETTING NO. 41PROJECT NO. 09-04 Elm Street NE (McLeod Ave NEW North High Dr NE) and 10th Avenue NE (11th Ave NEW Maple SINE) roadway rehabilitation and utility installations by construction of lateral storm sewer, drain the installations, lateral watemhain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, landscaping, restoration and appurtenances COST PER FRONT FOOT: $47.50 STREET REHABIUTATIDN CHECKED BY: K EXNER $995.00 WATER SERVICE 1ST HEARING: 04/14/2009 $1,260.00 ISENEIR SERVICE 2ND HEARING: 01V23l2009 $20.00 JAILEY ADOPTED: NUMBER OF YEARS: 10 INTEREST RATE: p z CITY PID NO. PROPERTY ADDRESS NAME B ADDRESS OFPRDPERTYOWNER LEGAL DESCRIPTION ADDITION OR SUBOMBWN TOTAL FEET STREET ASSESSMENT WATER SERVICE ASSESSMENT SEWER SERVICE ASSESSMENT TOTAL ACTIVE ASSESSMENT PH) P NO. 1 31 117 29 02 03W 155 10th Ave NE Dirk D & Kay K Gaspar Lot 9, Bock 3, Hansen's North High Addition $0.00 $3,800.00 $3,800.00 155 10th Ave NE 23 1060360 Hutchinson MN 55350 2 31 117 29 02 W70 145 10TH Ave NE Kelton M Goranson & Reve A Robisclwn-Goranson Lot 10, Block 3, Hansen's North High Addition $0.00 $3,800.00 6$,600,00 145 10th Ave NE 23 106 0370 Hutchinson MN 55350 3 31 117 29 02 0380 135 10th Ave NE Larry W & Karen J Schulz Lot 11, Block 3, Hansen's North High Addition 60100 $3,800.00 $3,600.00 135 10th Ave NE 23 106 0350 Hutchinson MN 55350 4 31 117 29 02 0390 125 10th Ave NE Joseph A Svoboda Lot 12, Block 3, Hanson's North High Addition 60,00 $3,800.00 1 60.600.00 125 10th Ave HE 23 1060390 Hutchinson MN 55350 5 31 117 29 02 0400 115 10th Ave NE Kama L Jeraska Lot 13, Block 3, Hansen's North High Addition $0.00 53,800.00 600,00 115 10th Ave HE 23 1060400 Hutchinson MN 55350 6 31 117 29 02 0410 1 105 10th Ave NE Paul & Barbara One Lot 14. Block 3, Hansen's North High Addition 90.00 $4,275.00 60276.00 105 10th Ave NE 23 106 0410 Hutchinson MN 55350 7 31 117 29 02 0420 106 10th Ave NE James M Meece Jr & Trace A Meece Lot 1, Block 4, Hansen's North High Addition 90.00 $4,27500 6{,27600 106 10th Ave NE 231 N 0420 Hutchinson MN 55350 8 31 117 29 02 0430 116 10th Ave NE Steven H & Rochelle Abrahamson Lot 2. Block 4, Hansen's North High Addition 80.00 $3,80000 $3,600.00 116 10th Ave NE 23 106 0430 Hutchinson MN 55350 9 31 117 29 02 0440 126 10th Ave NE Joel & Trlcia Sheggeby Lot 3, Block 4, Hansen's North High Addition 90.00 54,27500 $4,275.00 12610th Ave NE 23 106 0440 Hutchinson MN 55350 10 31 117 29 02 0450 146 10th Ave NE Beverly J Zumech Trust Lot 1, Block 5, Hansen's North High Addition 90.00 $4,27500 $4,270.00 14610th Ave NE 23 106 0450 Hutchinson MN 55350 11 31 117 29 02 0460 1156 10th Ave NE Phyllis Stutalberg Lot 2, Block 5, Hansen's North High Addition 76.70 $3,738.25 M738.25 156 10th Ave NE 23 106 0460 Hutchinson MN 55350 12 31 717 29 02 04]0 166 10th Ave NE Raymond &Lucille Krueger Lot 3, Bk¢JC 5, Hansen's North High Addition 90.00 $4,2]500 64,276.00 IN 10th Ave NE 23 106 0470 Hutchinson MN 55350 4S6E66MENT ROLLSWOLLS$MIvv,6 -L4.1W 23AaaE5SMENT ROIL M4clo LI lvM - ADOPTED -II t 1111, %qe 1 oft V COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5092 LETTING NO.4IPROJECT NO. 09-04 Elm Street NE (McLeod Ave NE to North High Dr NE) and 1M Avenue NE (11th Ave NE to Maple St NE) roadway rehabilitation and util&y installations by conshuotion of lateal storm sewer, drain file installations, lateral watemlain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, landscaping, restoration and appurtenances COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN $47.50 151rPtUTREHAsHUTATION CHECKED BY: K EXNER $995.00 WATER SERVICE 1ST HEARING: 04/1412009 $1,280.00 SEWER BERME 2ND HEARING: 06/212009 $20.00 JALLsy ADOPTED: NUMBER OF YEARS: 10 INTEREST RATE: 2 CITY PID NO. COUNTY PID NO. PROPERTY ADDRESS NAME & ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR TOTAL FEET STREET ASSESSMENT WATER SERVICE ASSESSMENT SEWER SERVICE ASSESSMENT TOTAL ACTIVE ASSESSMENT 13 31 117 29 02 0480 74 10th Ave NE Jesse Athey Lot 1, Block 1. Willard's Subdivision 95.76 $4,548.60 $995.00 $6,64340 74 10th Ave NE 23 104 0010 Hutchinson MN 55350 14 31 117 29 02 0490 64 10th Ave NE Dennis & Linda Runcka Lot 2, Block t, Willard's Subdivision 90.00 $4,275.00 $995.00 $6270.00 64 10th Ave NE 231040020 Hutchinson MN 55350 15 31 117 29 02 0500 IU 10th Ave NE Patrick A Coblentz Lot 3, Block 1. Willard's Subdivision 90,00 $4,275.00 $995.00 $6,2/0,00 54 10th Ave NE 23 104 0030 Hutchinson MN 55350 16 31 117 29 02 0510 144 10th Ave NE Richard Campbell Jr & Lisa Campbell Lot 4, Block 1, Willard's Subdivision 81.18 53,856.05 $995.00 $4,661,05 4410th Ave NE 1 23 104 0040 Hutchinson MN 55350 17 31 117 29 02 0520 3410th Ave NE Darrell D & Carlene R Lang Lot 5, Block 1, Willard's Subdivision 64.96 $2,611 55 $995.00 0,606/66 34 10th Ave NE 23 104 0050 Hutchinson MN 55350 18 31 117 29 02 0530 24 10th Ave NE Josh Schimmel Lot 6 EX Wry 10', Block 1, Willard's Subdivision 90.00 $4,275.00 $99500 $6,270.00 16827 110th St SW 23 104 0060 Cokato MN 55321 19 31 117 29 02 0540 141M Ave NE Ronald & Linda Nystrom Lot EX W10', Black 1, Willard's Subdivision 100.00 $4.750.00 $4,760.00 14 10th Ave NE 231040070 Hutchinson MN 55350 20 31 117 29 02 0730 75 Northwoods Ave NE Willis & Sharon Greeley Lot 1, Block 1, Academy Acres 80.00 $3,800,00 $3,300.00 75 Nadhwoods Ave NE 232340010 Hutchinson MN 55350 21 31 117 29 02 0740 874 Elm St NE Robed & Mavis Schwanke Lot 2, Block 1. Acscanny Acres 74.00 53,515.00 $3,61600 874 Elm St NE 23 234 0020 Hutchinson MN 55350 22 31 117 29 02 0750 876 Elm St NE Michael Kuper & Corey Ryks Lot 3. Block 1. Academy Acres 74.00 $3,515.00 $3,616.00 878 Elm St NE 23 234 0030 Hutchinson MN 55350 23 31 117 29 02 0760 882 Elm St NE Roger & Debema Berggren Lot 4, Block 1, Academy Acres 74.00 $3,515.00 $3,616.00 882 Elm St NE 23 234 0040 Hutchinson MN 55350 24 31 117 29 02 0770 Elm St NE A ie Kucera 1L.t 5, Block 1, Academy Acres 74.00 $3,515.00 $3 886 Elm St NE 23 234 0050 1886 Hutchinson MN 55350 GWSSEWMENTROLLvaQLLSQL eXW92 -L4Pp OC33ASSE..ENTROUP- SDW 140 -A PTED- B5w11Aaa- Papa20,s COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5092 LETTING NO. 4/PROJECT NO. 09-04 Elm Street NE (Mcleod Ave NE to North High Or NE) and 10th Avenue NE (11th Ave HE to Maple St NE) roadway reh cw abilitobon and uglily installations by nstructon of lateral stone sewer, drain tie installations, lateral watennain, Lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, landscaping, restoration and appurtenances COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN $47,50 ISTREET REHABILITATION CHECKED BY: K EXNER $995.00 WATER SERVICE RI 1ST BEAMING: /20 "1409 $1,280.00 MWERSER VICE 2ND HEARING: OW232009 $20.00 A UPY ADOPTED: NUMBER OF YEARS: 10 INTEREST RATE: d CITY PID NO. PROPERTY ADORESB NAME 6 ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUSOMS*DN TOTAL FEET STREET ASSESSMENT WATER SERVICE ASSESSMENT SEWER SERVICE ASSESSMENT TOTAL ACTIVE ASSESSMENT COUNTY PIO NO. 25 31 117 29 02 0780 888 Elm St NE Mark 8 Barbar Rieger Lot 6. Black 1, Academy Acres 85.81 $4,080.73 $4,080.73 888 Elm St NE 23 234 0060 Hutchinson MN 553M 26 31 117 29 02 0850 75 9N Ave NE Leon H It Theresa Field Lot 1, Black 2. Academy Acres 80.00 $4,275.00 $4,275.00 75 9th Ave NE 23 234 0130 Hutchinson MN 55350 27 31 117 29 02 0940 45 10th Ave NE Linda M Kaldahl Lot 5, Block 2. Wltard's Subdivision 77.88 $3,698.11 $995.00 $4,893.11 45 10th Ave NE 23 104 0140 Hutchinson MN 55350 28 31 117 29 02 0950 55 WIT Ave NE Wells Fargo Bank NA, Alto Foreclosure Dept MACX7801013 Lot 6, Black 2, Wtliard's Subdivision $0.00 $3,80.00 $995,00 $4,795.00 3476 Stateview Blvd 23 104 0150 Fort Mill SC 29715 29 31 117 29 02 0960 65 10th Ave NE Bernard J Zelch, Lot 7, Block 2, Willard's Subdivision 80.00 $3,800.00 $995.00 $4,795.00 65 10th Ave NE 23 104 0160 Hutchinson MN 55350 W 31 117 29 07 0130 204 Northwoods Ave NE Ryan S $ Sandra J Powell Lot 1 EX S10'. Block 2, Nyber 's Third Addition 71.00 $3,37250 $995.00 54,367.50 204 Northwoods Ave NE 23 101 0070 Hutchinson MN 55350 31 31 117 29 07 0140 855 Elm St NE AMUr 8 Gail Winkler SIC' of Lot 1 E All of LDt 2, Black 2. N 's Third Addition $5.00 $4,037,50 $BB5 M 55,0.72.60 855 Elm St HE 23 101 IXIBO Hutchinson MN 55350 32 31 117 29 07 0150 845 Elm St NE Mary Alsleben Lot 3, Block 2, Nyber 's Third Addition 75.00 $3,562.50 $995 W $4,567,$0 845 Elm St HE 23 101 0090 Hutchinson MN 55350 33 31 117 29 07 0160 835 Elm St HE Lindsay A Schmandt Lot 4. Block 2, N r 's Third Adeie. 70.00 $3,325.00 $99500 $4,320.00 835 Elm St NE 23 101 0100 Hutchinson MN 55350 34 31 117 29 07 0170 825 Elm St NE Suzanne M 5 Bartsed J Hageman Lot 2, Block 2, Nyber 's Second Addition 75.00 $3,562.50 $99500 $67,60 825 Elm St NE 23 100 0040 Hutchinson MN 55350 35 31 117 29 07 0180 815 Elm St NE Geo$rey 8 Get Dolney Lot 3, Block 2, N er 's Second Addition 1 75.00 $3,562.50 $995.00 54,667.$0 815 Elm St NE 23 100 0050 Hutchinson MN 55350 36 31 117 29 07 0190 205 GnIfin Ave NE Troy 8 Lisa Boettcher Lot 12, Auditors Plat of Lot 10 of Auditor's Plat of S 1/2 Section 30 8 N 1/2 Secton 3l- 11] -29 0.00 $0.00 $995.00 5996.00 205 Grithn Ave NE 232320140 Hutchinson MN 55350 GOAS3E55MENT ROLLSXROLLa. Q -L4 ✓p 'C 11ASE55MENT ROLL MSOB2 U0&M- ADOPTED 9ev tt vla- Pap. 1 015 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5092 LETTING NO. 4/PROJECT NO. 09-04 Elm Street NE (McLeod Ave HE to North High Dr NE) and 10th Avenue HE (11th Ave NE to Maple St NE) mad,vay rehabilitation and utility installations by construction of lateral storm sewer, drain ble installations, lateral wateonain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, landscaping, restoration and appurtenances COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN $47.60 sTREET REHABILITARON CHECKED BY: K E%NER $996.00 IWATER SERVICE 1STHEARING: 0411&2009 $1,250.00 jsE it sERVICE 2ND HEARING: OW212009 $20.00 IAuty ADOPTED: NUMBER OF YEARS: 10 INTEREST RATE: 2 D CITY P NO. PROPERTY ADDRESS NAME &ADDRESS OF PROPERTY OWNER - LEGAL DESCRIPTION ADDITION OR SUBDIVISION TOTAL FEET STREET ASSESSMENT WATER SERVICE ASSESSMENT SEWER SERVICE ASSESSMENT TOTAL ACTIVE ASSESSMENT COUNTY PD NO. 37 31 117 29 07 0340 131 Griffin Ave NE Daniel A Timm Lot 6,N 's First Addition 0.00 $0.00 $99500 $996.00 131 Griffin Ave NE 230990040 Hutchinson MN 55350 38 31 117 29 07 0350 810 Elm St NE Elaine Trot Lot 7, Nyberg's First Addition 66.00 $3,135.00 $995.00 $4,1$1100 810 Elm St HE 23 099 0050 Hutchinson MN 55350 39 31 117 29 07 0360 1820 Elm St HE Bredley R Rusher Lot 8, Nyoer 's First Addition 66.00 $3,13500 $995 00 1 $4,1$0.00 820 Elm St HE 1 23 099 0060 Hutchinson MN 55350 40 31 117 29 07 0370 1830 Elm St HE Melvin Klockmann Lot 1, Block 1, Nyberg's Second Addition 75.00 $3,562.50 $995.00 $4,667.50 830 Elm St NE 1 23 100 W10 Hutchinson MN 55350 41 31 117 29 07 0380 840 Elm St HE Isaiah Brown Lot 4, Block 1, Nyberg's Third Addition 80.00 $3,800.00 $995.00 $8,796.00 840 Elm St HE 23 101 0040 Hutchinson MN 55350 42 31 117 29 07 0390 850 Elm St NE Clarence & Barbara Bunch Lot 5, Block 1, Nyberg's Third Addition 80.00 $3,800.00 $995.00 $4,795.00 $50 Elm St HE 23101 0050 lHutchinson MN 55350 43 31 117 29 07 0400 860 Elm St NE Thorniness R & Ann J Kopf Lot 6, Block 1, Nyberg's Third Addition 64.00 $3,990.00 $995.00 $4,956.00 860 Elm St NE 23 101 0060 Hutchinson MN 55350 dI 31 117 29 07 0770 39 McLeod Ave HE Glen & Deborah Jorgensen Lot 6, Block 3, College Addition 59.40 $2,821.50 $995.00 $$,516.50 39 McLeod Ave HE 23 088 0220 Hutchinson MN 55350 45 31 117 29 07 0780 1614 Elm St NE Kaml R Brovm Lot 7, Block 3, College Addition 59.40 $2,821.50 $995 00 $3,816.$0 614 Elm St NE 23 088 0230 Hutchinson MN 55350 46 31 117 29 07 0790 624 Elm St NE Countywide Home Loans Inc Lot 8, Block 3. Cottage Addition 58.40 $2,821.50 $995.00 $3,816.50 Mail Stop: SV -35 23 088 0240 Simi Valley CA 93065 47 31 117 29 07 0800 634 Elm St HE Bean M & Amber M Plata E 12 of Lots 9 & 10, Block 3, College Addition 0.00 $0.00 $995.00 $99&00 634 Elm St HE 23 088 0260 Hutchinson MN 55350 48 31 117 29 07 0880 141 College Ave HE SpWa Wojcelch E 1/2 of Lots 6 & 7, Block 4, College Addition 0.00 $0.00 $995.0 $996-0 141 College Ave NE 23 088 0330 Hutchinson MN 55350 G'. NSESWENT ROILSwOLLSQoo96 WW -u Pov W%G23-PSSESSMENT ROI L h¢ -52224 O80f OPTED -e 5 V 11 Aix Payer Gf5 COMPILED BY: P VANDER VEEN COMPUTED BY: PVANDER VEEN ASSESSMENT ROLL NO. 5092 LETTING NO. UPROJECT NO. 09 -04 Elm Street HE (McLeod Ave NE to No High Dr NE) and 10M Avenue NE (11th Ave NE to Maple St NE) roadway rehabilitation and uNdy installations by construction of lateral storm sewer, drain file installations, lateral watemlam, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, landscaping, restoration and appurtenances COST PER FRONT FOOT: $47.50 STREET REHABWTATICN CHECKED BY: K EXNER 5995.00 WATER SERVICE 1ST HEARING: 04/1412009 $1,280.00 13E 11 SERVICE 2ND HEARING: 0612312009 $20.00 IN-LEY ADOPTED: NUMBER OF YEARS: 10 INTEREST RATE: Z CITY PID NO. COUNTY PW NO. PROPERTY ADDRESS NAME a ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBDIVISION TOTAL FEET STREET ASSESSMENT WATER SERVICE ASSESSMENT SEWER SERVICE ASSESSMENT TOTAL ACTIVE ASSESSMENT 49 31 117 29 07 0890 724 Elm St HE Dean J Ganes Jr Lot 8. Block 4, College Addition 66.00 $3,135.00 $995.00 $4,1$0.00 724 Elm St HE 23 088 0340 Hutchinson MN 55350 50 31 117 29 07 0900 734 Elm St NE Dean 8 Jacquelyn Gores Lot 9, Block 4, College Addition 68.00 $3,135.00 $995.00 $4,130.00 734 Elm St NE 23 088 0350 Hutchinson MN 55350 51 31 117 29 07 0910 744 Elm St HE Roland 6 Cheryl Sandberg Lot 10, Block 4, College Addition 0.00 50.00 1 $995 00 $99500 744 Elm St NE 23 088 0360 Hutchinson MN 55350 52 31 117 29 07 0920 200 Griffin Ave NE Ralph C Wichman Lot 1, Block 5. College Addition 0.00 S0,00 $995.00 5995.00 200 Griffin Ave HE 23 088 0370 Hutchinson MN 55350 53 31 117 29 07 0930 1735 Elm St HE Joy E Adams Lot 2, Block 5. College Addition 66.00 $3,135.00 $995.00 $4,13500 735 Elm St NE 23 088 0380 Hutchinson MN 55350 54 31 117 29 07 0940 725 Elm St HE Cad 5 Mathea Beatre2 Lot 3, Block 5, College Addition 66.00 $3,135.00 $995.00 $4,130.00 18947 Nickel Ave 23 088 0390 lHutchinson MN 55350 55 31 117 29 07 1020 212 College Ave NE Orville 5 Jana' Beilke Lot 1, Block 6, College Addition $9.40 $2.82150 S ;821.50 212 College Ave HE 23 088 0470 jHutchmson MN 55350 56 31 117 29 07 1030 635 Elm St NE Leonard 5 Judith Bryant Lot 2, Block 6, College Addition 59.40 $2,821.50 $995.00 $3.816.60 635 Elm St HE 23 068 0480 Hutchinson MN 55350 57 31 117 29 07 1040 625 Elm St HE Steven L Pankake Lot 3, Block 6. College Motion 59.40 $2,821.50 $995.00 $3,816.50 625 Elm St HE 23 088 0490 Hutchinson MN 55350 58 31 117 29 07 1050 1615 Elm St NE Minnesota Housing Finance Agency Lot 4, Block 6, College Addition 59.40 $2,821.50 $995.00 $3,81550 400 Sibley St, Suite 300 23 088 0500 I StPaaMN 55101 59 31 117 29 07 1060 65 McLeod Ave NE Davkt L Radom Lot 5, Block 6, College Addition 59.40 $2,821.50 $995.00 $3,81550 65 Mc' Ave NE 23 088 0510 Hutchinson MN 55350 TOTAL ASSESSMENT ROLL NO. 5092 45a .w $191,975,28 $37,810,00 $0,00 $329,78529 GV SESSMENT ROLLSWOLLSVNP 501)2 -L4 PAL - 2MSSESSME14T ROLL PA-SW2 L4 Dde4- ADOPTED -B5 x 11 AIx - Page 5 of] V RESOLUTION NO. 13576 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5092 LETTING NO. 4 1PROJECT NO. 09 -04 WHEREAS, by a resolution passed by the Council on the 26th day of May 2009, the City Engineer was directed to prepare a proposed assessment of the cost of improving: Elm Street NE (McLeod to North High) and 10th Avenue NE (11th to Maple) roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer, drain the installations, lateral watermain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, landscaping, restoration and appurtenances. WHEREAS, the City Engineer has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 23rd day of June, 2009, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 16th, 2009. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 26th day of May 2009. Mayor City Administrator U4) PUBLICATION NO. 7757 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA -5092 LETTING NO. 4 /PROJECT NO. 09-04 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 6:00 P.M. on the 23rd day of June 2009, in the Council Chambers at City Hall at Hutchinson, Minnesota, to consider and possibly adopt the proposed assessment for the improvement of: Elm Street NE (McLeod to North High) and 10th Avenue NE (11th to Maple) roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer, drain tile installations, lateral watermain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, landscaping, restoration and appurtenances. hearing Adoption by the Council of the proposed assessment against abutting property may occur at the This assessment is proposed to be payable in equal annual installments extending over a period of ten years, the first of the installments to be payable on or before the first Monday in January 2010, and will bear interest at the rate of 10 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the November 1, 2009 until December 31, 2010. To each subsequent installment when due shall be added interest for one year on all unpaid installments. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Administrator. No interest shall be charged if the entire assessment is paid by November 16th, 2009. You may, at anytime thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 17th or interest will be charged through December 31st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 10 percent (plus or minus) per year. The right to partially prepay the assessment shall be until November 16, 2009. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is $229,785.29. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. (f� PUBLICATION NO. 7757 ASSESSMENT ROLL NO. SA -5092 LETTING NO.4IPROJECT NO. 09 -04 PAGE 2 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. 3. The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. 5. The entire proceedings will be tape- recorded. 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. Plotz, City Administrator City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, JUNE 9TH, 2009 AND TUESDAY, JUNE 23RD, 2009. L (f- c TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Revised Assessment (SA5090) DATE: May 26, 2009 Randy Anderson has petitioned for improvement of the property located at 566 Bluff St NE by construction of pavement removals and construction of concrete sidewalk, concrete curb, storm sewer and appurtenances and has signed and agreement waiving hearing and appeal. This improvement will be added to Letting No. 3 /Project No. 09 -03 and will be 100% ofthe cost will be assessed to said property. We recommend that the attached Resolutions be approved as described above. cc: Gary Plotz, City Administrator (C(`�) PETITION FOR LOCAL IMPROVEMENT (100% OF PROPERTY OWNERS) LETTING NO. 3 PROJECT NO. 09 -03 Hutchinson, Minnesota Dated: 9l 61 % TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: We, all owners of real property abutting on Bluff Street NE known and described as: S132' of Lot 1, Block 4, North Half City of Hutchinson – City PID# 31- 117 -29 -09 -0730 - County PID# 23.056.0380 (566 Bluff St NE), hereby petition for improvement by construction of pavement removals, concrete sidewalk, concrete curb, storm sewer and appurtenances, pursuant to Minnesota Statutes, Chapter429, and thatthe Cityassess the entire cost of the improvement against our property described below, and we herebyagreed to paythe entire cost as apportioned by the City. This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. OWNERS SIGNATURE: ADDRESS: DESCRIPTION OF PROPERTY 1) Bluff St NE M EI,An rson 2) r"" 4, 2 (—, 566 Bluff St NE Randy G Anderson S132' of Lot 1 Blk 4 N 1/2 City of Hutch. S132' of Lot 1 Blk 4 N 112 City of Hutch. Examined, checked and found to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petitioned for. Gary D. Plotz, City Administrator °VED :. apt d P. Z. 5 AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL LETTING NO. 3 PROJECT NO. 09-03 This Agreement, is made this 26th day of May, 2009, between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and Mary E Anderson and Randy G Anderson of McLeod County, State of Minnesota, hereinafter referred to as Owner. In consideration of the action of the City Council, at the owners' request, to cause the construction of pavement removals, concrete sidewalk, concrete curb, storm sewer and appurtenances on real property abutting Bluff Street NE known and described as 5132' of Lot 1, Block 4, North Half City of Hutchinson — City PID# 31- 117 -29 -09 -0730 -County PID# 23.DS6.0380 (566 Bluff St NE), and to assess 100% of the cost of $1,969.00 to the Owner, Owner agrees to pay said percentage, as maybe determined by the Council of the City to be a fair apportionment of the costs of said improvement estimated to be $1,969.00 plus interest, over a period 10 years. Owner further agrees that the estimated assessment maybe exceeded if the increases area result of requests made by the property owner or otherwise approved by the property owner in a subsequent written document. Owner expressly waives hearing and objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. This agreement shall be binding upon and extend to the heirs, representatives, assgnsand successors of the parties. In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written. OWNERS SIGNATURE: IN PRESENCE OF: 1) 2) Ig"VIFi7 LL / City of HiActiir)sur' ( - ow of P. Z. & B CI= \r/ RESOLUTION NO. 13577 RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING IMPROVEMENT LETTING NO. 3 PROJECT NO. 09 -03 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: A certain petition requesting the improvement of 566 Bluff St NE (County PID# 23.056.0380, City PID# 31- 117 -29 -09 -0730) by removal of pavement and construction of concrete sidewalk, concrete curb, storm sewer and appurtenances filed with the council on May 26th, 2009 is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. 2. Such improvement is hereby ordered. Adopted by the Council this 26th day of May, 2009. Mayor City Administrator COMPILED BY: P VANDER VEEN COMPUTED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5090 LETTING NO. 31PROJECT NO. 09 -03 McLaod Ave NE (TH 15 to Pmsyed), fiM Ave NE (Prospect to Blulf), sidewalk conatrodtdn along TH 15 (5N Ave NE to NuM High) sidewalk careduction Bluff St NE (5th Ave In 6t Ave) and wedand mitgaton area constumon by roadway rehabilitation and Polity intman uoum W mnswcton m Iabral atom) ewer, don file Inebllatons, labmi watemlab, lateral sanibry anver, aurtade rewmation, gmdng, aggregate send sewer and dreamer improvements, Bran We'matallations, label watarmun, surare mdama00n, grading, aggregate base, ncrete curb and gutter, bilunsu ou5 base, baundsouslronomte Ramong, sldewalkaNails, landscaping. street lighting, mean ton and appurtenances COST PER FRONT FOOT: $47.50 STREET REHABILITATION -FF CHECKED BY: K EXNER $995.00 WATER SERVICE -EACH 1ST HEARING: 02/10@009 $1,260,00 SEWER SFRvwE -EACH 2ND HEARING: 0411412009 $20AKI JAI -n ADOPTED: 0411412009 $1,969.00 &OEWAWCONCRETE CURBISTORM SEWER -LUMP SUM REVISED & ADOPTED: 06/12/2009 NUMBER OF YEARS: 10 REVISED &ADOPTED: 05126/2009 INTEREST RATE: i CITY PID NO. PROPERTY ADDRESS NAME&ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBONBION TOTAL FEET STREET ASSESSMENT WATER SERVICE ASSESSMENT SEWER SERVICE ASSESSMENT TOTAL ACTIVE ASSESSMENT COUNTY PD NO. 1 31 117 29 07 0670 129 McLeod Ave NE Dennis & Mary Forsberg W 1/2 Lots 6 & 7, Block 2. College Addition 66.00 $3,135.00 S99500 $4,1$0.00 29 McLeod Ave NE 23 088 0120 Huldninson MN 55350 2 31 117 29 07 0680 47 McLeod Ave HE Daniel R Krueger E 112 Lots 6 & 7, Block 2, College Additon 0.00 50.00 $995 DO 3996.00 47 McLeod Ave NE 23 088 0130 Hutchinson MN 55350 3 31 117 29 07 1070 77 McLeod Ave NE Citizens State Bank NYA Lot 6 & Lot 7 EX N20' of Lot 7, Black 6, College Addition 0.00 $0.00 $99500 3996.00 P 0 Box 789 23 068 0520 Norwood/Young Amens 56368 -0]79 4 31 117 29 07 1130 83 McLeod Ave HE David A Larson Lots 4 & 5 EX E60', Block 7, College Addition 67.00 $3,182.50 A18160 83 McLeod Ave NE 23 088 0580 Hutchinson MN 55350 5 31 117 29 07 1110 89 McLeod Ave NE Timothy C & Tare L Hagen E60' of Lots 4 & 5, Block 7, College Addition 60.00 $2,850.00 950.00 89 McLeod Ave NE 23 088 0590 Hutchinson MN 55350 6 31 117 29 07 1150 95 McLeod Ave NE James & Jartel Conner W 1/2 of Lots 6 & T. Block 7, College Addition 66.00 S3,135.00 $3,1$ &00 95 McLeod Ave NE 23 088 0600 Hutchinson MN 55350 7 31 117 29 01 1160 99 McLeod Ave NE Candace R Bauer E 1/2 of Lots 6 & 7 EX 2.5' x 14.67' Triangular Tract in BE Comer of Lot 6, Block 7, College Addition 63.50 $3,016.25 $3,01&6 99 McLeod Ave NE 23 0880610 Hutchinson MN 55350 8 31 117 29 07 1170 314 College Ave NE Micnael P Hansen Lot 8 EX E44.25' of N18.69' & W82.75' of 55' of Lot 9, Block 7, College Addition 66.00 $1,320.00 $1,320.00 314 College Ave NE 230880620 Hutchinson MN 55350 9 31 117 29 09 0230 155 6th Ave NE Robert J & Sandra J Dietz S69' of Lot 2, Block 1, NoM Half City of Hutchinson 138.00 56,555.00 $6,666.00 155 Bin Ave NE 23 056 0090 Hutchinson MN 55350 10 31 117 29 09 0290 1456th Ave HE Marc D Nisse Lot 1, Au lifor's Plat Lots 3-45, Block 1, North Haft City of Hutchinson & Par of Lot 9, Auf itch Plat S 1/2 Section 30 & N1/2 Section 31- 117 -29 66.00 $3,135.00 $3,135,00 145 6N Ave NE 23058 DOW Hutchinson MN 55350 11 31 117 29 09 0300 1396th Ave NE Christina L Rannow Lot 2, Audeor s Plat of Lots 3-4-5, Block 1, NOM Half City of Hutchinson & Part Of Lot 9, Auditors Plat S 112 Section 30 & N1/2 Section 31- 117 -29 66.00 $3,13500 $3,135.00 139 6N Ave NE 230580020 Hutchinson MN 55350 12 31 117 29 09 0350 127 6th Ave HE Brent M PRDIRD a & Jessica J Butau Lot 4, Auditors Plat of Lots 3+5, Block 1, NOM Half Ciry of Hutchinson & Pad of Lot 9, Aoditms Plat S 112 Section 30 & N 1/2 Section 31- 117 -29 66.00 S3,135.00 $3,135.00 127 6th Ave NE 23 058 0040 Hutchinson MN 55350 G VLSSESSMENT RIXLSWOLL5130091545090- L3 POB-03\C-]3ASSESSMENT ROLL M Mad L3 0803 REVISED 05 %2009- ADOPTED -8.5a 11 alv - Page 1 of I COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5090 LETTING NO. 3 11PROJECT NO. 09 -03 McLeod Ave NE (TH 15 to Prosper), 6M Ave NE (Prespect to Bluff), sitlewalk wnaMgion along TH 15 (Sin Ave NE to North High). aidewalk construction Bluff St NE (5th Ave W 60 Ave) and wetland megation arse construction by roadway re hab Ntation and Wgty lnfrastrutlure by wnstiucton of lateral storm sewer drain tie instillations, lateral walefmain, lateral sanitary Revn, su faco rec matioa grading, aggregate sham sewer and treament impinvementi. Min tie inaMllationa, ateral watermain, sufilos adamnew grading, aggregate base, mete wrb and guttm, bounthous ease, beumlnoushonrnte suffering, sidewalkeltrails, landscaping, street lighting, restoration and appuhenanw6 NAME & ADDRESS LEGAL DESCRIPTION TOTAL OF PROPERTY OWNER ADDITION OR SUBDIVISION FEET Lisa M Lauwagie Lot 5, Auditors Plat of Lots 3+5, Block 1, North Half City of 121 6th Ave NE Hutchinson & Pan of Lot 9, Auditors Plat S 12 Section 30 & Hutchinson MN 55350 N V2 Section 31- 117 -29 66.00 COST PER FRONT FOOT: $47.50 STREET REMABIUTATION -PP COMPUTED BY: P VANDER VEEN CHECKED BY: K EXNER $996.00 WATER SERVILE EALH 1ST HEARING: 02/1012009 $1,280,00 SEWER SERVM:E -EACH 2ND HEARING: fall $20.00 ALLEY -iT ADOPTED: 0411412009 $1, 969.00 INDMALI000NCRETE CORBf6TORM SEWEA - LUMP SUM REVISED & ADOPTED: 0912/2009 NUMBER OF YEARS: 10 REVISED C Z 13 & ADOPTED: CITY I NO. COUNTY P6) NO 31 117 29 09 0360 05/2612009 PROPERTY ADDRESS 6th Ave NE INTEREST RATE: STREET ASSESSMENT $3,135 W WATER SERVICE ASSESSMENT SEWER SERVICE ASSESSMENT TOTAL ACTIVE ASSESSMENT $3,13500 23 0580050 1121 14 31 117 29 09 0370 117 6th Ave NE Pence J & Sharon A Hallahan Pan of Lots 6 It 7, Auditors Plat of Lots 3<5, Block 1, North Half City of Hutchinson It Pan of Lot 9, Auditors Plat S 1/2 Section 30 & N 12 Section 31- 117 -29 66.00 $3,135.00 $3.136.00 117 6th Ave NE 23 058 0060 Hutchinson MN 55350 15 31117 29 10 0160 578 Prospect St NE Jean & Alone Davison Lot 1 EX S196', Audtors Plat of Subdivision of Block 5 in Notch Hatt Cay of Hutchinson 36.20 $1,719.50 $1,719.60 578 Prospect St NE 23 056 0552 Hutchinson MN 55350 16 31 117 29 10 0200 86 McLeod Ave HE Eileen R Berwald Lot 2 EX W60'. Auditors Plat of Subdivision of Block ED NoM Half City of Hutchinson 10$.30 $5.01.75 $995.00 $1,280.00 $7,27576 86 McLeod Ave NE 23 0%0556 Hutchinson MN 55350 17 31 117 29 10 0210 76 McLeod Ave NE Thomas W Bradford W60' of Lot 2, Auditors Plat of Subdivision of Block 5,n North Had City of Hutchinson 60.00 $2,850.0 $91 $1,280.00 56126.00 76 McLeod Ave NE 23056 0555 Hutchinson MN 55350 18 31 117 29 10 0330 531 Main St Slade L Servaty Lot D EX N66', Auditors Plat of Subdivision of Block 5 in Most Half City of Hutchinson 0.00 $0.00 $995.00 $"LLD 531 Main St N 230630050 Hutchinson MN 55350 19 31 117 29 10 0340 545 Main St N Douglas A Peters & Machete Riley - Peters N66' of Lot D, Auditors Plat of Subdivision of Block 5 in North Had City of Hutchinson 0.00 $0.06 $995.00 $996.00 545 Main St N 23 063 0060 Hutchinson MN 55350 20 31 117 29 10 0350 22 McLeod Ave NE a James H Glefke & Susan F Notable Lot E, Auditors Plat of Subdivision of Block 5 in North Had City of Hutchinson 79.20 $3,762.00 $995 IM $4,767.00 22 McLeod Ave NE 230630070 Hutchinson MN 55350 21 31 117 29 10 0380 32 McLeod Ave NE Gary L Soderberg Lot H. Auditors Plat of Subdivision of Block 5 in NoM Half City N Hutchinson 79.20 $3,762.00 $99500 $1.280.00 $6,037.00 32 McLeod Ave NE 230630100 lHutchinson MN 55350 22 31 117 29 10 0390 38 McLeod Ave NE Joyce M Schramm & Christopher It Denise Schramm Lot I, Auditors Plat of Subdivision of Block 5 in Noah Hat City Hutchinson 79.50 $3,776.25 Si $4,771.26 38 McLeod Ave NE 23 063 0110 Hutchinson MN 55350 23 31 11129 10 0420 46 McLeod AVe NE Kathleen G Chnstensen Lot L EX S 1 Rod. Auditors Plat of Subdivision of Block 5 in North Half I of Hutchinson 79.65 53,78338 5995.00 $4,776.38 19452 Omega Ave 230630140 Hutchinson MN 55350 24 31 117 29 10 0430 156 McLeod Ave NE Perry Henke W 112 of Lot M, Auditors Plat of Subdivision of Block 5 in North Had City of Hutchinson 81.90 53.890.25 $995 00 $1280.00 KISL25 56 McLeod Ave NE 23 063 0150 Hutchinson MN 55350 G: We5Ea6MENT ROLLSWOLLSUGORSV 5160- L3 PO"X 23-ASSESSMENT ROLL AP-5PV L3 of REVISED W.26]M9- ADOPTED -e 5 v 11 Sax Page 2 M3 n \ COMPILED BY: P VANDER VEEN COMPUTED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5090 LETTING NO. 3IPROJECT NO. 09 -03 McLeo Ave NE( TH 15 to PmsRd), 6M Ave NE(Pr,,ect to Blus, altanik conseuodonalong TH 15(5M A. NE to NOM HIgh)_ slbwalk mnsWcaon Bluff St HE (5th AVe 1D 61h Ave) and wetland maigabon area mneVUc4on by madway rehabilitation and umiy infnssucWre by constmeian of Ime al storm ease, drain Yee installations, emend vandwain, lateral sanitary sewer, surfaw rad ... don , gndmg, aggregate storm sewer and beamenl impmvementS drain We Installations, lalami watermain, surface reelametion, grading. aggregand base, mete curb and guide, biummous bas, baummgumcungns sudaung, sidewalkeleails, landentang, stoat lighting, restoration and appumnanns COST PER FRONT FOOT: $47.50 STREETREHABILITATION -FF CHECKED BY: KEXNER $9!5.00 WATER SERVICE -EACH ISTHEARING: 02/ +012009 $1,230.00 SEWERSERVICE -EACH 2ND HEARING: 041 +4/2009 $20.00 ALLEY - FT ADOPTED: 0 4 /14120 0 9 $ +,99!.00 imniounti MONCRETE CUR TORM SEWER - LUMP SUM REVISED &ADOPTED: 061+212009 NUMBEROFYEARS: 10 REVISED Is ADOPTED: 0512612009 INTEREST RATE: i CRY PID NO. PROPERTY ADDRESS NAME &ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBDIVISION TOTAL FEET STREET ASS WATER SERVICE ASSESSMENT SEWER SERVICE ASSESSMENT TOTAL ACTIVE ASSESSMENT COUNTY P92 NO. 25 31 117 29 10 0440 66 McLeod Ave HE David & Tonya Flint E 1/2 of Lot M, Auditors Plat of Subdivision of Block 5 in NOM Half CM of Hutchinson 9+.90 $3.690.25 $995.00 $1,280.00 $&,16&.25 66 McLeod Ave HE 230630160 Hutchinson MN 55350 26 31 117 29 M 0730 15455 Bluff St HE Randy & Mary Anderson 5132' of Lot 1, Block 4, NOM Hag City of Hutchinson $1,969.00 $1,969.00 897 Hwy 15 South 23 056 0360 Hutchinson MN 55350 TOTAL ASSESSMENT ROLL NO. 5090 163&3$ $7+304.1$ $12,111 56,400.00 $1. 969.00 $92 1106. 13 L3 PW(31L- 2 }ASSE65MENT ROLL PA -5Wg L3 01-0] - NLV I SED ASM 2M9 - ADOPTED -0 5 x 11 xlsx � Page 3 0, 3 RESOLUTION NO. 13579 RESOLUTION ADOPTING REVISED ASSESSMENT ASSESSMENT ROLL NO. 5090 LETTING NO. 3 /PROJECT NO. 09 -03 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: McLeod Ave NE (TH 15 to Prospect), 6th Ave NE (Prospect to Bluff), sidewalk construction along TH 15 (5th Ave NE to North High), sidewalk construction Bluff St NE (5th Ave to 6th Ave) and wetland mitigation area construction by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer, drain tile installations, lateral watermain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous/concrete surfacing, sidewalks/trails, landscaping, street lighting, restoration and appurtenances, and and WHEREAS, the assessment hearing was held and Assessment Roll No. 5090 was adopted on April 14th, 2009, WHEREAS, said Assessment Roll was revised and readopted on May 12th, 2009, and WHEREAS, it is proposed to revise said Assessment Roll No. 5090 by assessing the property located at 566 Bluff St NE, County PID# 23.056.0380, City PID # 31- 117 -29 -09 -0730 from $1,969.00. The owner of said property has petitioned for improvement to this parcel by pavement removals and construction of concrete sidewalk, concrete curb, storm sewer and appurtenances and has signed an Agreement of Assessment, Waiver of Hearing and Waiver of Irregularity and Appeal. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed revised assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2010 and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2009, until the 31st day of December 2010. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 16th day of November, 2009; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 26th day of May 2008. Administrator (c)) A 0 1 6! h. .. TO: Mayor and City Council FROM: Tom Kloss, Director of Information Technology RE: April Web Site Statistics Report DATE: May 26th, 2009 New Visitors/Returnine Visitors This area gives us a full count/comparison to the number of new visitors versus those returning. The identity used to determine whether a visitor is new or returning is based on IP address and Web Cookies. Traffic Sources Traffic sources shows where a visitor came from prior to opening one of our pages. Referring Sites means a web site other than ours provided a link directly to our site. Search Engines refers to tools such as Google or Yahoo. Direct Traffic means the user typed in our address directly or used a bookmark to reach our site. Top Five Entrance Pages The top five Entrance pages refers to a page that was directly entered much like Direct Traffic above. This tells us they were looking for information on that page and had more than likely visited the page previously and book marked it. Top Five Exit Pages The top five Exit pages refers to the page the visitor was on when they left our web sites. This tells us the information the visitor was looking for was found on this page and therefore they left from this page. Top Ten Page Views On the City of Hutchinson report the graph will show the top ten pages that were viewed and how many hits each page had. Due to the number of pages in the City web site we can only display the top ten pages. For the other six web sites you will see all the pages within each site with a side by side comparison for the previous three months. Visitors Origin Report The Visitors Origin shows very generic summary of where visitors are connecting from. The full report gives us information to the City level. Connection Speeds The connection speed helps us determine at what speed visitors are connecting which helps us in designing our pages. City of Hutchinson 14,580 PAGE VIEWS - TOP 10 PAGES LISTED D February 1 - 28, 2009 Number of Visits o New Visitors Unique Visitors 4000 3457 nQ o Returning Visitors 3 Q it New Visitors / Returning Visitors 14,580 PAGE VIEWS - TOP 10 PAGES LISTED D February 1 - 28, 2009 6000 474 o New Visitors 0 4000 3457 nQ o Returning Visitors 3 Q 4000 = 2000 839 669 - --- 5 475 360 273 267 254 249 3500 Q 0 3000 2508 r � +. 0 2500 • Z . r��G .�'`�� ��O G .• O.p. \Q�t `G e, � �0 5`a0 \Q O M \ �Q� � \�� G� 2000 \� \ \ O 1500 6 15,597 PAGE VIEWS - TOP 10 PAGES LISTED Z 1000 6000 4817 O March 1 -31, 2009 500 = 4000 ° 0 2000 925 7 --- 490 362 335 279 264 264 Feb, 2009 Mar, 2009 Apr, 2009 0 0 Month Traffic Sources o o o z *>�� G �r ��� ■ Feb, 2009 - 5456 Hits . \ �o �� ��o o� o � o Mar, 2009 - 5662 Hits \ \Q \ \ \ \ \ 70.00% o ■Apr, 2009 - 5699 Hits c� 60.00% 16,190 PAGE VIEWS - TOP 10 PAGES LISTED 0 4740 DApril 1 - 30, 2009 50.00% 0 0 N 5000 40.00% 0 �' a ' 04 = 4000 3000 30.00% a? ° ° 2000 29 4 20.00% - 1000 10.00% F1 E M 0.00% Z '` t �� .�J .�'t. O' Gr r r�' � ��' ��G ra h G g • NI P* Referring Search Direct Traffic Sites Engines 5456 Visits from 48 States & 44 Countries lie Top Five Entrance Pages Feb - 5456 Hits Mar - 5662 Hits Apr - 5699 Hits 4205 Visits from 172 Cities in MN ci.hutchinson.mn.us / index.php 3943 - 72.27% 4023 - 71.05% 3967 - 69.61% 5662 Visits from 50 States & 41 Countries police.html 274-5.02% 275 4.86% 224-3.93% r l i , 4421 Visits from 175 Cities in MN parkrec.html 134-2.46% 162-2.86% 238-4.18% 5699 Visits from 49 States & 43 Countries buricharena.html 111 -2.03% 4576 Visits from 177 Cities in MN job.html 104-1.91% 118-2.08% 129-2.26% • • • ' ' • reccenter.html 52-.95% 109-1.93% - • l i • 1 1 • I l l brochure.html 72-1.26% Unknown 1737 1657 1764 Top Five Exit Pages Feb - 5456 Hits Mar - 5662 Hits Apr - 5699 Hits T1 1650 1492 1676 ci.hutchinson.mn.us /index.php 2266 - 41.53% 2191 - 38.70% 2150 - 37.73% Cable 1274 1590 1429 job.html 451 -8.27% 513-9.05% 434-7.62% DSL 668 781 715 police.html 312-5.72% 320-5.65% 273-4.79% Dialup 109 122 95 links.html 149-2.73% OC3 14 14 15 buricharena.html ISDN 4 6 5 parkrec.html 136-2.49% 148-2.61% 176-3.09% brochure.html 152-2.68% 285-5.00% A MORE DETAILED REPORT IS AVAILABLE UPON REQUEST • i New Visitors / Returning Visitors 160 4 ^G 152 140 i 120 100 80 60 O O 40 Z 20 0 Traffic Sources 154-88.51% 160-86.02% ■ Feb, 2009 - 174 Hits 180 lip 160 wineclub.html o Mar, 2009 - 186 Hits 2 - 1.08% N �= 120 aboutus.html rn 0 %Apr, 2009 - 149 Hits 0 o 80 o -0 50.00% (0 N E 60 (0 o co 45.00% co co index.html M � N 40.00%% Z 40 2-1.34% • • co 35.00%% specials.html 4-2.30% 0 C O I '- 30.00% 25.00% • disclaimer.html 2-1.08% o M 00 N 20.00% 61 68 35 • • Four Exit Pages - • Cable 15.00% 56 45 liquorhutch.com /index.html 65-37.36% 68-36.56% 67-44.97% DSL 27 28 21 10.00% 22-12.64% 34-18.28% 22-14.77% Dialup 5 2 1 specials.html 24-13.79% 5.00% 19-12.75% OC3 wineclub.html 36-20.69% 27-14.52% 20-13.42% T1 0.00% 32 46 ISDN 1 Referring Sites Search Engines Direct Traffic 200 154-88.51% 160-86.02% 136-91.28% 180 lip 160 wineclub.html 140 2 - 1.08% N �= 120 aboutus.html 2-1.08% 0 100 80 -0 9-4.84% co (0 E 60 index.html 6-3.45% Z 40 2-1.34% • • 20 specials.html 4-2.30% 0 Page Views ■Feb, 2009 - 399 Page Views o March, 2009 - 424 Page Views o Apr, 2009 - 404 Page Views (0 flu �LO cfl r- N r N N I EL�i IJ EF] I F�-m �d I LO "�O Liquor Hutch Web Pages Viewed G r o ` 4 °� � liquorhutch.com/index.html 154-88.51% 160-86.02% 136-91.28% wineclub.html 4-2.30% 2 - 1.08% 4-2.68% aboutus.html 2-1.08% products.html 9-4.84% 4 - 2.68% index.html 6-3.45% 8 - 4.30% 2-1.34% • • • - - • specials.html 4-2.30% - j • disclaimer.html 2-1.08% Unknown 61 68 35 • • Four Exit Pages - • Cable 49 56 45 liquorhutch.com /index.html 65-37.36% 68-36.56% 67-44.97% DSL 27 28 21 products.html 22-12.64% 34-18.28% 22-14.77% Dialup 5 2 1 specials.html 24-13.79% 25-13.44% 19-12.75% OC3 wineclub.html 36-20.69% 27-14.52% 20-13.42% T1 32 32 46 ISDN 1 A MORE DETAILED REPORT IS AVAILABLE UPON REQUEST Feb, 2009 Mar, 2009 Apr, 2009 Month Web Site Analytics New Visitors / Returning Visitors ■New visitor 0 Returning Visitor 700 FSS 600 0 500 400 0 300 Z 200 100 0 Feb, 2009 Mar, 2009 Apr, 2009 Month Traffic Sources ■Feb, 2009 - 706 Hits 13 Mar, 2009 - 990 Hits ®A r, 2009 - 948 Hits Lo (6 ( ' 0 ' 0) - LO 50.00% 40.00% 30.00% 20.00% 10.00% n nnoi. Referring SitesSearch Engines Direct Traffic PAGE VIEWS 1200 1 1000 - 800 - ° 600 - a� E Z 400 - 200 - 0 v °� ` ` r'�� ,�'�� r'�� ,�'�� r'�� ,�'�� 14\ 14\ r rte r�� N'l e . . �a ,���' ��� �.��' G�� ao +' �o� k`o �o� `o � �` ,��Q e) a �P' o �'�' e) ` o o � �o �� G od `�t� G` ���` �� �o o�`a oar � o �� X0 5 a o �� cod o �o o a�5 mo t 5 G G V Utilities Commission Web Pages Viewed Top Five Entrance Pages Feb - 706 Hits Mar - 990 Hits Apr - 948 Hits hutchinsonutilities .com /index.htr 545-77.20% 138 826-83.43 741-78.16% commission.html 39-5.52% oApr, 2009 - 2523 Page Views 36-3.64% 18 51-5.38% aboutus.html cfl 1 12-1.21% 27 T1 index.html 38-5.38% N I 55-5.56% 1 illy. 45-4.75% residential.html 17-2.41% rl Referring SitesSearch Engines Direct Traffic PAGE VIEWS 1200 1 1000 - 800 - ° 600 - a� E Z 400 - 200 - 0 v °� ` ` r'�� ,�'�� r'�� ,�'�� r'�� ,�'�� 14\ 14\ r rte r�� N'l e . . �a ,���' ��� �.��' G�� ao +' �o� k`o �o� `o � �` ,��Q e) a �P' o �'�' e) ` o o � �o �� G od `�t� G` ���` �� �o o�`a oar � o �� X0 5 a o �� cod o �o o a�5 mo t 5 G G V Utilities Commission Web Pages Viewed Top Five Entrance Pages Feb - 706 Hits Mar - 990 Hits Apr - 948 Hits hutchinsonutilities .com /index.htr 545-77.20% 138 826-83.43 741-78.16% commission.html 39-5.52% oApr, 2009 - 2523 Page Views 36-3.64% 18 51-5.38% aboutus.html cfl 1 12-1.21% 27 T1 index.html 38-5.38% 6 55-5.56% 1 45-4.75% residential.html 17-2.41% 00 r r ti r �� �v �tiN �0 M M` �- -)7: M �� M� � -CV N M M r� � Ny(v C\r\m rebateresident.html 17-2.41% 17-1.72% 23-2.43% job.html 23-2.43% Top Five Exit Pages Feb - 706 Hits Mar - 990 Hits Apr - 948 Hits job.html 94-13.31% 341-34.44% 402-42.41% hutchinsonutilities .com /index.htr 124-17.56% 186-18.79% 175-18.46% commission.html 68-9.63% 58-5.86% aboutus.html 62-8.78% 61 -6.16% 71 -23.83% custbill.html rebateresident.html 123-17.42% 124-12.53% 73-19.68% commission.html 47-20.70% ;� ■ Feb, 2009 - 2125 Page Views 372 rn o Mar, 2009 - 2693 Page Views 225 138 101 DSL 71 333 oApr, 2009 - 2523 Page Views Dialup 18 rn 154 cfl 1 24 27 T1 106 6 00 1 �M LO C) 0 co M � "tCfl - (0 3 00 r r ti r �� �v �tiN �0 M M` �- -)7: M �� M� � -CV N M M r� � Ny(v C\r\m Unknown 284 372 340 Cable 225 138 101 DSL 71 333 317 Dialup 18 122 154 OC3 1 24 27 T1 106 6 ISDN 1 1 3 A MORE DETAILED REPORT IS AVAILABLE UPON REQUEST Web Site Analytics 250 N 200 0 N 150 c 100 0 Z 50 0 New Visitors / Returning Visitors 221 231 48 Feb, 2009 201 o New Visitors 101 ■ Returning Visitors 63 Mar, 2009 Apr, 2009 Month ■ Feb, 2009 - 269 Hits o Mar, 2009 - 332 Hits ■Apr, 2009 - 264 Hits o 0 d7 0 � M co (0 M o c o ti n F 350 300 250 N 0 200 a� E 150 z 100 00 N N PAGE VIEWS ■ Feb, 2009 - 721 Page Views o Mar, 2009 - 850 Page Views ■ Apr, 2009 - 575 Page Views �LO rn C) ti rn 00 (0 M M W) N - N -.1- rn- 50 N N N N N� NNCO N Hm Inn ��N ti co d) ��00 -M OHM LIN 0 V o r V r 1 . * r `G r A 5r ,�r �r �r �r �r �r + r e) r � � O le �� 6 HRA Web Pages Viewed Referring Traffic Sources 0 o N 60.00% � o � 82 63 50.00% Feb - 269 Hits 40.00% Apr - 264 Hits 30.00% 201 -74.72% 20.00% 186-70.45% 10.00% 14-5.20% 0.00% 10 - 3.79% 201 o New Visitors 101 ■ Returning Visitors 63 Mar, 2009 Apr, 2009 Month ■ Feb, 2009 - 269 Hits o Mar, 2009 - 332 Hits ■Apr, 2009 - 264 Hits o 0 d7 0 � M co (0 M o c o ti n F 350 300 250 N 0 200 a� E 150 z 100 00 N N PAGE VIEWS ■ Feb, 2009 - 721 Page Views o Mar, 2009 - 850 Page Views ■ Apr, 2009 - 575 Page Views �LO rn C) ti rn 00 (0 M M W) N - N -.1- rn- 50 N N N N N� NNCO N Hm Inn ��N ti co d) ��00 -M OHM LIN 0 V o r V r 1 . * r `G r A 5r ,�r �r �r �r �r �r + r e) r � � O le �� 6 HRA Web Pages Viewed Referring Search Direct Traffic Sites Engines 82 63 Top Four Entrance Pages Feb - 269 Hits Mar - 332 Hits Apr - 264 Hits hutchinsonhra.com/index.html 201 -74.72% 241 -72.59% 186-70.45% links.html 14-5.20% 9-2.71% 10 - 3.79% /parktowers.html 4 5 10-3.79% /index.html 10-3.72% 1 /foreclosure.html 9-3.35% 26 - 7.83% 21-7.95% subordpolic.html 11 -3.31% 12 - 4.55% /rehab.html 9-2.71% Top Four Exit Pages Feb - 269 Hits Mar - 332 Hits Apr - 264 Hits hutchinsonhra.com /index.html 82-30.48% 85-25.60% 81 -30.68% /aptguide.html 58-21.56% 50-15.06% 46-17.42% /parktowers.html 29-8.73% 22-8.33% /rehab.html / links.html 23-8.55% /homebuyer.html 16-5.95% /foreclosure.html 34-10.24% 25-9.47% A MORE DETAILED REPORT IS AVAILABLE UPON REQUEST T1 47 82 63 Unknown 80 125 70 DSL 44 38 42 Cable 94 82 84 Dialup 4 5 4 OC3 1 A MORE DETAILED REPORT IS AVAILABLE UPON REQUEST GE3F� Number of Visits Unique Visitors New Visitors /Returning Visitors Feb, 2009 Mar, 2009 Apr,2009 Month 0 o Traffic Sources O O N C? `n LO o c�i L LO 0 N M Web Site Analytics Fe bruary ' 1 400 437 393 151 145 128 PAGE VIEWS ■ Feb, 2009 - 400 Hits o Mar, 2009 - 437 Hits oApr, 2009 - 393 Hits � o 0 co co r 0 00 Referring Sites Search Engines Direct Traffic 500 450 400 350 300 250 a� 200 E 150 M Z 100 50 0 co ■ Feb, 2009 - 738 Page Views o Mar, 2009 - 783 Page Views 13Apr, 2009 - 728 Page Views Mar - 437 Hits rn co � �° 352-88.00% 398-91.08% 351 -89.31% index.html 6-1.50% 36 43 trnged.html 4-0.92% 7 - 1.78% land.html 5-1.25% downtown.html 9-2.25% 14 - 3.20% 8-2.84% busdata.html 7-1.60% CON co ti ��� ��M (O(ON OM00 O I`Cfl� �Cfl� M�� Cfl� �O M d7� d7 CN % mll�- rn a' nom mom ons mon r r nn ons ul ons m,= in �� r a r r a r �r o r �r �r e) �r 5 �r & �r C r & n�� N � Z 60; � 5� �� '��� � ����� �` .pJ�' ` e G � � C N : ao Gol a 5 EDA Web Pages Viewed Top Four Entrance Pages Feb - 400 Hits Mar - 437 Hits Apr - 393 Hits hutchinsoneda /index.html 352-88.00% 398-91.08% 351 -89.31% index.html 6-1.50% 36 43 trnged.html 4-0.92% 7 - 1.78% land.html 5-1.25% downtown.html 9-2.25% 14 - 3.20% 8-2.84% busdata.html 7-1.60% 7 - 1.78% edastaff.html 4-0.92% Top Four Exit Pages Feb - 400 Hits Mar - 437 Hits Apr - 393 Hits hutchinsoneda.com /index.html 273-68.25% 299-68.42% 266-67.68% links.html index.html downtown.html 18-4.12% edastaff.html 16-4.00% 19-4.35% 16-4.07% finance.html 14-3.50% 18-4.12% 18-4.58% busdata.html 12-3.00% 17-4.33% 400 Visits from 19 States & 6 Countries 338 Visits from 28 Cities in MN 437 Visits from 23 States & 5 Countries 392 Visits from 29 Cities in MN 393 Visits from 23 States & 6 Countries 333 Visits from 22 Cities in MN T1 266 302 Unknown 75 60 DSL 23 29 Cable 36 43 Dialup 2 OC3 1 A MORE DETAILED REPORT IS AVAILABLE UPON REQUEST 271 54 29 39 Web Site Analytics 250 200 O �= 150 O 100 O z 50 0 60.00% 50.00% 40.00% 30.00% 20.00% 10.00% 0.00% Feb, 2009 Mar, 2009 Month Traffic Sources 0 Apr, 2009 ■ Feb, 2009 - 123 Hits 13 Mar, 2009 - 252 Hits o- oApr, 2009 - 254 Hits LO o L LO N 0V 0 0 . M 00 Apr - 254 Hits 00 creeksidesoils.com /index.html co co (6 N o 189-74.41% 0o 0o ON op nn LO UJL1 (fl I o� N a , _ U-) � N� � �M C rX"� M N� M� Moo oM� �n co CY) m 0 go H O Feb N mon mn'D' �� OO -- 006'00 /soilscs.html 13-10.57% o 19-7.48% � co 75 90 /soilswb.html T1 25 32 33 /soilssg.html 3-2.44% 8 - 3.17% 10-3.94% ti 35 83 81 Referring Sites Search Engines Direct Traffic PAGE VIEWS 350 - 300 - 250 - = 200 - O a� 150 - E =1 100 - z 50 - 0 - Cko r0 M M ■ Feb, 2009 - 447 Page Views o Mar, 2009 - 1013 Page Views oApr, 2009 - 1020 Page Views Mar - 252 Hits Apr - 254 Hits creeksidesoils.com /index.html O M N 189-74.41% 0o 0o ON op nn ILI UJL1 (fl I o� N a , _ U-) � N� � �M C rX"� M N� M� Moo oM� �n co CY) m 0 go H O Feb N mon mn'D' �� OO -- 006'00 `C0 5r � a r C or Co r �r I r �r a r �r a r �r ,�r �r r �r `ao5 °'\ ` °� G ° �° ��� �� ���. o ��o � �°� ono Coe od °� �.�� oh o G �Qi G J Q t G GJ G Q� 53O G� e CreekSide Web Pages Viewed Top Four Entrance Pages Feb - 123 Hits Mar - 252 Hits Apr - 254 Hits creeksidesoils.com /index.html 89-72.36% 202-80.16% 189-74.41% Connection Speed /mulchcolored.html 11 -8.94% 8-3.17% 18 - 7.09% Feb • /soilscs.html 13-10.57% 10-3.97% 19-7.48% Unknown 39 75 90 /soilswb.html T1 25 32 33 /soilssg.html 3-2.44% 8 - 3.17% 10-3.94% Cable 35 83 81 Top Four Exit Pages Feb - 123 Hits Mar - 252 Hits Apr - 254 Hits Dialup 2 9 3 creeksidesoils.com /index.html 58-47.15% 94-37.30% 82-32.28% DSL 22 51 47 /soilscs.html 15-12.20% 27-10.71% 38-14.96% /mulchcolored.html 10-8.13% /findus.html 9-7.32% 24 - 9.52% 38-14.96% retailoutiets.html 19 19 -7.48% A MORE DETAILED REPORT IS AVAILABLE UPON REQUEST New Visitors / Returning Visitors Event Center Number of Visits Unique Visitors 400 350 O 300 250 200 O 150 Z 100 50 0 Traffic Sources 370 O E Z ■ Feb, 2009 - 458 Hits o Mar, 2009 - 554 Hits ° ©Apr, 2009 - 455 Hits o o 60.00% 50.00% 40.00% 30.00% 20.00% 10.00% 0.00% M o 13 Feb, 2009 - 1639 Page Views ■ Mar, 2009 - 1616 Page Views oApr, 2009 - 1287 Page Views 131 98 ° o ° o co r-- N 179 r- r-- LO co N 112 146 134 N 56 �C,4 ° CD LO o 0 n fC42 64 Dialup 15 Referring SitesSearch Engines Direct Traffic Top Five Entrance Pages index.html location.html vendorsfood.html newsevents.html rentalequip.html forms.html senadapt.html Top Five Exit Pages index.html location.html forms.html newsevents.html vendorsfood.html Feb - 458 Hits 418-91.27% 10-2.18% 9-1.97% 4-.87% 4-.87% Feb - 458 Hits 174-37.99% 67-14.63% 49-10.70% 48 10.48% 20-4.37% ■ New Visitors ng Visitors Mar - 554 Hits 505-91.16% 23-4.15% 6-1.08% 4-0.72% 4-0.72% Mar - 554 Hits 249-44.95% 57-10.29% 56-10.11% 51 -9.21% 30-5.42% Web Site Analytics 700 600 500 400 300 200 100 0 rn Page Views c c LO 13 Feb, 2009 - 1639 Page Views ■ Mar, 2009 - 1616 Page Views oApr, 2009 - 1287 Page Views 131 98 00 179 179 139 Cable 112 146 134 L 56 �C,4 ° CD LO o 0 n fC42 64 Dialup 15 9 17 non 5 2 ISDN ", Inne " aocfloo "'� - cam' C\10 �� �� �= �� r- rid m d CN ' t ` j an nEn nmri n mIn nm,. +r 5r �r �r �r �r C r r �r �r �r 5r S�. �r J r r ,�r &. r - .` o A ` ®� do t �� �� ` ��,� o boo �,��. .` �o �,��� ��� `mo �� �' X05 �o o� of o �'� o � �Ko �o o z o o C) 0 �5 ��'� o d• o � � ��� �� �� �� ��� �� .�� �� �� ��' X5 ��� �� boo ��o �o �A �� Evert Center Pages Viewed Apr - 455 Hits 391 -85.93% 11 -2.42% 20-4.40% 11 -2.42% 7-1.54% Apr - 455 Hits 207-45.49% 42-9.23% 41 -9.01% 46-10.11% 31 -6.81% T1 96 131 98 Unknown 179 179 139 Cable 112 146 134 DSL 56 84 64 Dialup 15 9 17 OC3 5 2 ISDN 1 A MORE DETAILED REPORT IS AVAILABLE UPON REQUEST Feb, 2009 Mar, 2009 Apr, 2009 Month Hutchinson Area Health Care 3iu r., l9mur .Arnsn ;q lront< Ua,u Lk•dln „C.ini(e IUyS Itiglma }' IS tiOntlh I:utchins m .NIN 55370 (320) 2 1 -000 May 8, 2009 Re: HHC Annual Report to the City City Council Members City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 Dear Council Members. Attached are the documents that meet Hutchinson Health Care's annual reporting requirement. As you can see. HHC continues to satisfy the terms of our lease. 1 look forward to presenting more details to you at your meeting on May 26` if you have any questions before then, please feel free to call me at 234 -4753. Thank you. Sincerely, Mary Ellen Wells, President & CEO Enclosures: 2008 Annual Standard Report to City of Hutchinson • Joint Commission Accreditation Certificate • Burns Manor Nursing Home License • Board /CEO Letter Regarding Events of Default cc: Gary Plotz Marc Sebora HUTCHINSON AREA HEALTH CARE 2008 Annual Standard Report to City of Hutchinson In accordance with the terms of the Lease and Agreement between the City of Hutchinson and Hutchinson Health Care dated December 31, 2007 (the "Lease"), and the Amended and Restated Bylaws of Hutchinson Health Care effective the same date (the "Bylaws "). Hutchinson Health Care d /b /a Hutchinson Area Health Care (the "Hospital ") hereby reports and certifies as follows: 1. Compliance with Operating Parameters (.see Bylaws, Exhibit A): Section A (1) Maximum Annual Debt Coverage Ratio of at least 13 times 2008 Performance: 3.4 times The Hospital has ® satisfied / ❑ not satisfied this parameter. (2) Cash to Debt Ratio' of at least 50 percent 2008 Performance: 65 percent The Hospital has ® satisfied / ❑ not satisfied this parameter. (3) Days Cash on Hand of 60 days 2008 Performance: 81 days The Hospital has ® satisfied / ❑ not satisfied this parameter. - Vet Rc�cnues for a Fi.sca: Year divided by the Maximum Annual Principal and hnerest Requirement due in future fiscal Ncars. The ratio is to he computed based on this corporation's audited financial statements. For uny computation t tat requires reference to one or more Fiscal Years prior to the effective date of the Lease Agreement, the ratio is to be computed using the Net Revenues and Maximwn principal and Interest Requirement from the applicable Fiscal Year audited financial statements of the City enterprise Hutchinson Area Health Care." t "For any Fiscal Year, shall mean the ratio of (1) Unrestricted Liquid Funds of the corporation to(f) the Long- term Debt less cash or investments restricted under any Indenture (that has been excluded from Unrestricted liquid Funds) of the corporation, all as shown in the audited financial statements of the corporation for any Fiscal Yeats' 1 1T1he result of dividing the Unrestricted Liquid Funds of the corporation by daily operating expenses Dade operating expenses is computed be dividing fscal Operating Expenses less depreciation and 31W)"17anon expense for such Fiscal Year by the number of days in that Fiscal Year.' (4) Operating Margin of at least 1. 5 percent in at least 1 of the last 2 Fiscal Years' 2008 Performance: 4.3 percent Prior Year's Performance (2007):.3 percent The Hospital has ® satisfied / ❑ not satisfied this parameter. Section B (1) Maximum Annual Debt Coverage Ratio of at least 1.15 times in at least 1 of the last 3 Fiscal Years 2008 Performance: 3.39 times Prior Year's Performance (2007): 2.53 times Next Prior Year's Performance: Not Applicable The Hospital has ® satisfied / ❑ not satisfied this parameter. (2) Cash to Debt Ratio of at least 30 percent 2008 Performance: 65 percent The Hospital has Z satisfied / ❑ not satisfied this parameter. (3) Days Cash on Hand of 45 days 2008 Performance: 81 days The Hospital has ® satisfied / ❑ not satisfied this parameter. (4) Operating Margin of at least 1.5 percent in at least 1 of the last 3 Fiscal Years 2008 Performance: 4.3 percent Prior Year's Performance (21107):.3 percent Next Prior Year's Performance: Not Applicable The Hospital has ® satisfied / ❑ not satisfied this parameter- ... ' he sum of "fowl Operating Revenues less Total Operative Expenses divided by Total Operating Revenues for a Fiscal Near. the ratio is to be computed based on this corporation's audited financial statements. For the two Fiscal Yews immediately after the effective date of the Lease Agr rcmem. the prior year(s) ratio is to be uomputed using the Total Operating Revenues and total Operating fispen ses from the applicable Fiscal Year audited fimciat statements of Hutchinson Area Health Care." ' - Each 12 month period ending on the date specified in the B,vlaws of this corporation. Currently. the fiscal year ends on December 31. II. Compliance with Lease Reporting Requirements (see Section 18.13 of Lease): A. Checklist of documentation to be delivered to the City: (1) 2008 audited financial statements: ❑ Attached ® Delivered 04/ 2712009 email to Jeremy Carter (2) Proof of continued health care acereditation(s): 2008 -11 Certificate of Joint Commission Accreditation: Bums Manor Nursing I Lome Licensing and Certification ® Attached ❑ Delivered / / (3) Board/CEO letter regarding Events of Default: ® Attached ❑ Delivered / / (4) Documents provided to and from Moody's. Standard & Poor's, and like agencies evaluating the financial and operating performance of the Hospital or the Health Care System: ❑Attached ❑ Delivered _/ _/ _ ® Not applicable for 2008 fb. o 3074462 01 Hutchinson Area Health Care Hutchinson, MN has been Accredited by The Joint Commission 1 V:':'h ;7ri, mceiirie 1 iuq',iral Accreditation Program November 25, 2008 cL!icomufy whd in im ro 39 month=. it ire .lo , " I 'n :-1 1 1-1i rl,- 11i, a u9.ee i r, j, snd L A '!"" tt •. : , _n I lit, I,zil z�. MO;r "r �Pth Madicare Prcvider A 24 -5114 ju7c 9, 2008 Nis. U Kr--'7 - 1 35 Nc7!� -Heh 1' lie Der:: ms. X: --,!Z: t he Minnesota Dc!-3rt_-_:mt of Fcet'^ ass `T! Center; for Med cni N 4 �dicaid Scnviccs (CMS) by sw-,rc", skil faciNitieR ?zd m7sir 2 4 aCiliti--S to dC"'c=,` requi!-me-_ s fbr -=-mac - ,tfon. '70 rl as a skilled nursime facility in the Med - 7-02ram or as a nuns :rg �ci! `- *4eeicRid —T-m-n, a -":ST be in CC77-1`zirce With ep_:` of Lke !w .z of ez1 Fund H an Sznc found - `7 2:1 A83 Based yo-- �_Qilhtyaein; in sv.' c'27:`a'cc-771iance, we =_ mc(-7=2n Iin2 tr CMS ::£L your for rr'-'.ration in!*-. Med cr and E,f. Iye May 21, 2`11 the e:,*ve fa is cc �cd for: 120 , n Fac gFac;,-* Beds Your facE Mc-J'= r= -d - . cn=Os's of all 120 qkiN!d Tr,7t' "MS ar - 1 1 - . waives that you - 2ileFted for the foIIIoNx. Life Safety --.s: K67. If you �e n^* in cc-!7K---e with '�!! 1'�oVe =7�77-73 at �rr-� of yn next . ..•,, you will be 8 Tan of -w?': in order to con fi-7:e Volzr -r Me Yau shcu!d Za3i5m cu! C.T_-e of -,-N C?- vs s= :37 or"m7ni; which rrizl; ! 2 ct Y= re--t -zaeon at the time of yot:r nex sa-vey, rP find cur facility • nor be in s c—pliame your Me' n-e and 11 -dicai e rz7* -7 z subject to to -,-,. For e�^ _z'ins tow OF VD call (651) 201••=! • An EQI-i � �t�) Br:rs Minor Nsg Hc-7 _ %200 ! Page 2 c—wt m,- have z-r-; Shellac 1) Speciaw P-ig:r.:,- As T U-'- Lice Ce on Prc Division of Momcnng Mzinne� Ders-27ro of ,ealth ..0. 3ox :f St 11 V Te!"hc;7-- 1 650 2! -AT 4 Fax % k '651 j ) cc: :-� -,z . - I - - C--Ir'-'19cqtior, He �� � Hutchinson Area Health Care A Ruins .11aw,n \uiunig Ito me • Dati+c/ 4ledicul G•nro, 109 Highaac Ij Suuth Hutchmn on , 1 4A X53;0 (320) 234 - 5000 May 8, 2009 City Council Members City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 Re: Hutchinson Area Health Care Board /CEO Letter pursuant to Lease regarding Events of Default Dear Council Members: On behalf of the Board of Directors of Hutchinson Health Care, a Minnesota nonprofit corporation doing business as Hutchinson Area Health Care ( "HAHC "), we hereby state that nothing has come to our attention to irdicate that an Event of Default (as defined in that certain Lease and Agreement between the City of Hutchinson and Hutchinson Health Care dated December 31, 2007 (the "Lease ") has occurred that has not been cured pursuant to Section 20.1 of the Lease. Yours very tJuly, e^ l I Michael J:_M*ll Chair oflt oard. a f je V Care Mary Ellen Wells Chief Executive Officer Hutchinson Health Care cam. TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Discussion of Les Kouba Parkway Improvement Alternatives DATE: May 26, 2009 As requested at the May 5" Resource Allocation Committee meeting, City staff will present an analysis of alternatives for potential improvements to Les Kouba Parkway immediately adjacent to the Gopher Campfire Sanctuary. cc: Gary Plotz, City Administrator N 1 _ . .i TO: Mayor and Council FROM: Tom Kloss, Director of Information Technology ,A RE: Video Streaming and E -mail DATE: 5/26/2009 Streaming Video Early in 2008, there was discussion of adding video streaming from the City of Hutchinson web site for Council meetings and, possibly, workshops. The decision at the time was to pursue that project after the website redesign was complete, due to time lines and work load. IT staff looked at several options from a completely hosted solution with the ability to manage agendas and hot link agenda items, to a very simplified solution to record the meeting as one video file. The simplified option is very cumbersome to view a specific agenda item. The user must fast forward through a video until they find their topic of interest. The hosted solution is a very robust tool for searching for specific information within the video by using hot links from agenda items. The hosted solution requires very little staff time but the price is quite high. The estimated implementation is $19,000 plus a monthly service fee of $1,230. During this research process, Gary Plotz had discussions with the Stearns County Administrator. Stearns County is using a product managed by internal staff at a very reasonable cost. The system is not as robust as the hosted option but it is far more user friendly than the system with no search capabilities. We can setup a system in much the same way. Initial cost is estimated at $1,500 with a yearly maintenance fee of less than $150 for software and hardware. I have estimated 16 hours a month for producing and publishing the Council meetings. E -mail Notification Service Another service we can provide through the web site is the ability to automatically notify subscribers of changes to the web site via e -mail or text messaging services. If a subscriber is interested in Council meeting agendas, they can subscribe to meeting agendas, and anytime we update the page they will automatically receive an e -mail notification that updated information is available. The Setup fee is $1,800, and the service is $180 per month through GovDelivery. C 6 �) Hutchinson Motor Vehicle I 1 Hassan Street SE Hutchinson. 4LV 55350-2522 320 - 587- 25701Fax 320- 234 -4240 1 Dear Pat McCormack for Commissioner Campion As of January 28 2009 the city of Hutchinson received a preliminary approval for a 90 day variance from March 12009 through May 31 2009 The conditions of the variance were approved and completed. Data has been compiled as of April 30 2009. The cost savings analysis is as follows. For March and April 2009 total State revenues increased $22,118.24 Total City Revenue increased 275.00 Total City labor expense decreased 5,894.20 The customer survey was made available to all customers. Out of the approximately 7000 transactions completed during March and April thirty -five surveys were returned. The results are attached as well as a sampling of the 16 that included comments, both positive and negative. As the results of the cost analysis clearly shows there was actually a significant increase in the States revenues, as well as a significant decrease in labor costs to the city. V `L i 1 v �Ll LtLy The survey results support the fact that our citizens were not significantly inconvenienced by the change. In fact, even those that indicated that they were opposed to the change overwhelmingly rated overall satisfaction as high. We realize two months of data only gives us a narrow window of information. With the positive results, as well as a need for additional data; we request a 12 month extension of the currant terms and conditions to obtain a true test of its viability. Requested this _ day of 2009 / F t aHlyn L He AAssistant Deputy Registrar Pooled un ruycI'd paper - _4� Total Total Total State Revenue City Revenue Employee Collected Collected Hours Worked March 2008 $389,319.90 $18,916.00 574.41 March 2009 370,370.52 18,922.00 497.48 Difference ($18,949.39) $ 6.00 (76.93) April 2008 $378.380.46 $21,519.50 726.19 April 2009 429,448.14 21,788.50 508.41 Difference $ 41,067.68 $269.00 (217.78) For March and April 2009 total State revenues increased $22,118.24 Total City Revenue increased 275.00 Total City labor expense decreased 5,894.20 The customer survey was made available to all customers. Out of the approximately 7000 transactions completed during March and April thirty -five surveys were returned. The results are attached as well as a sampling of the 16 that included comments, both positive and negative. As the results of the cost analysis clearly shows there was actually a significant increase in the States revenues, as well as a significant decrease in labor costs to the city. V `L i 1 v �Ll LtLy The survey results support the fact that our citizens were not significantly inconvenienced by the change. In fact, even those that indicated that they were opposed to the change overwhelmingly rated overall satisfaction as high. We realize two months of data only gives us a narrow window of information. With the positive results, as well as a need for additional data; we request a 12 month extension of the currant terms and conditions to obtain a true test of its viability. Requested this _ day of 2009 / F t aHlyn L He AAssistant Deputy Registrar Pooled un ruycI'd paper - _4� R Motor Vehicle & DNR Customer Survey EFFECTIVE MARCH 1 - MAY 31, 2009 Hours: Mon. CLOSED, Tues., Wed. & Fri. 9 am- 4:30 pm; Thurs. 9 am - 6:30 pm You recently used the services of the Motor Vehicle Office located in the Hutchinson City Center. Please check all categories that apply to your visit question does not apply, circle N /A. • Did you use the services as: ZGeneral public O Farm equipment owner ❑ Other 8 0 Business owner ❑ Dealer - I • What was the nature of your contact with the Motor Vehicle Office? (Check all that apply) 1. Driver's Licens Motor Vehicle 3. Department of Naly 1 10 r I R r ❑ \O O Renewal 10❑ Car /Pickup 1 0 Moped All Terrain Vehicle Watercraft /Boat .4.0 New Issue 3 ❑ Truck 2_0 Recreational Vehicle j❑ Snowmobile ?„❑ Off -road ❑ Reinstatement 'I O Trailer ❑ Bus 3 O New registration /decalO Renewal 1 5 ,(� O Motorcycle ❑ Bicycle .40 Transfer . 4�0 Information • Handicapped \A❑ License plates /tabs N/A • Salvage NZ O Title /transfer 3 On March 1, 2009, the Hutchinson Motor Vehicle Office changed its days of operation from Monday - Friday to Tuesday - Friday. Please answer the following questio in regards to the service you received related to that change. . S 7 10,5 \ \c t5 ) 3r • Did you wait in line before receiving assistance? O yes Cl no If yes, for how long? minutes (Q • Do you believe this is an excessive amount of time? (0 O yes ❑ no 'Z� • How does this time compare to wait times prior to the change in hours of operation? O Somewhat shorter O Significantly shorter ❑ Not at all ❑ Somewhat longer Significantly longer ?� \5 ( 4 • What was the length of your transaction? (not including any waiting time) ` O 0 -5 minutes ❑0 6 -10 minutes O 11-15 minutes O 16 -20 minutes ❑ over 20 minutes • What prompted you to use the Motor Vehicle Office in City Center? O Location O Hours of operation O Services available O Other ZA CP 12 2 • How many times have you used the services of the Motor Vehicle Office since March 1, 2009? AA , - 1 Instructions: Please answer each question by circling 1, 2, 3, 4, or 5 ( 1 being the lowest rating and 5 the highest ). If the question does not apply, circle N /A. 1. To what degree of satisfaction did staff perform on each of the following: Low .......... High a. Provided information and /or assistance with completion of forms. 1 2 3 4 5 N/A b. Displayed helpful knowledge of the subject matter. 1 2 3 4 5 N/A C. Communicated with you in a helpful, courteous and professional manner. 1 2 3 4 5 N/A d. Explained the procedures, requirements & fees associated with your transaction. 1 2 3 4 5 N/A e. Assisted you in a timely manner. 1 2 3 4 5 N/A 2. How do you rate the overall level of service you received? 1 2 3 4 5 N/A 3. What suggestions do you have that would help improve the processes of the Motor Vehicle Office? ( Use the back side if additional space is needed ) CITY OF HUTCHINSON FINANCIAL REPORTS (APRIL 2009 AS OF 0512012009) EXPENDITURES BY DEPTARTMENT: MAYOR & CITY COUNCIL ADMINISTRATION ELECTIONS FINANCE DEPARTMENT MOTOR VEHICLE ASSESSING LEGAL PLANNING INFORMATION SERVICES POLICE DEPARTMENT EMERGENCY MANAGEMENT SAFETY COMMITTEE FIRE DEPARTMENT PROTECTIVE SERVICES ENGINEERING STREETS & ALLEYS CITY HALL BUILDING PARK/REC ADMINISTRATION RECREATION SENIOR CITIZEN CENTER CIVIC ARENA PARK DEPARTMENT RECREATION BLDG & POLL EVENT CENTER EVERGREEN BUILDING LIBRARY CEMETERY AIRPORT UNALLOCATED GENERAL EXP TOTAL EXPENDITURES 2008 2008 2009 2009 2009 2009 APRIL MONTH OF APRIL MONTH OF APRIL ADOPTED BALANCE PERCENT DESCRIPTION: YTD APRIL YTD BUDGET REMAINING USED TAXES - - - 4,196,810.00 4,196,810.00 0% LICENSES 43,671.00 2,665.00 43,220.00 57,989.00 14,769.00 75% PERMITS 53,901.56 13,219.01 32,795.88 304,696.00 271,900.12 11% INTERGOVERNMENTAL REVENUE 40,127.06 7,421.25 40,699.22 2,584,224.00 2,543,524.78 2% CHARGES FOR SERVICES 466,346.66 233,137.90 483,942.05 1,757,664.00 1,273,721.95 28% FINES & FORFEITS 9,374.08 - 3,457.64 45,000.00 41,542.36 8% INTEREST ON INVESTMENTS (48,254.38) 33120 (41,174.55) 70,000.00 111,174.55 -59% REIMBURSEMENTS 154,449.12 76,349.38 144,457.44 408,632.00 264,174.56 35% TRANSFERS 300,810.10 319,010.56 326,834.16 2,012,140.00 1,685,305.84 16% SURCHARGES 909.29 355.04 372.24 1,000.00 627.76 37% FUND BALANCE - - 332,149.64 47,168.00 47,168.00 0% TOTAL REVENUES $ 1,021,334.49 $ 652,491.34 $ 1,034,604.08 $ 11,485,323.00 $ 10,450,718.92 9% EXPENDITURES BY DEPTARTMENT: MAYOR & CITY COUNCIL ADMINISTRATION ELECTIONS FINANCE DEPARTMENT MOTOR VEHICLE ASSESSING LEGAL PLANNING INFORMATION SERVICES POLICE DEPARTMENT EMERGENCY MANAGEMENT SAFETY COMMITTEE FIRE DEPARTMENT PROTECTIVE SERVICES ENGINEERING STREETS & ALLEYS CITY HALL BUILDING PARK/REC ADMINISTRATION RECREATION SENIOR CITIZEN CENTER CIVIC ARENA PARK DEPARTMENT RECREATION BLDG & POLL EVENT CENTER EVERGREEN BUILDING LIBRARY CEMETERY AIRPORT UNALLOCATED GENERAL EXP TOTAL EXPENDITURES 2008 2009 2009 2009 2009 APRIL APRIL MONTH OF APRIL ADOPTED BALANCE PERCENT YTD APRIL YTD BUDGET REMAINING USED 20,241.74 3,853.54 13,040.98 56,310.00 43,269.02 23% 126,602.28 38,591.88 125,960.29 411,883.00 285,922.71 31% 894.75 - - 10,128.00 10,128.00 0% 191,545.82 53,899.86 191,480.56 638,174.00 446,693.44 30% 73,019.78 24,058.72 85,381.11 231,500.00 146,118.89 37% - - - 57,940.00 57,940.00 0% 64,103.50 21,548.66 64,963.92 200,194.00 135,230.08 32% 55,165.54 13,766.91 46,449.77 173,215.00 126,765.23 27% 83,747.21 24,348.02 84,487.86 286,127.00 201,639.14 30% 969,322.06 312,408.41 958,828.60 3,168,196.00 2,209,367.40 30% 10,035.74 110.24 3,812.12 18,000.00 14,187.88 21% 9,200.00 2,787.50 5,575.00 13,450.00 7,875.00 41% 117,041.76 41,683.00 106,527.36 438,677.00 332,149.64 24% 87,737.32 23,725.82 81,789.38 285,596.00 203,806.62 29% 175,879.61 45,725.57 160,249.12 487,287.00 327,037.88 33% 533,422.52 91,423.96 377,503.70 1,463,999.00 1,086,495.30 26% 42,009.78 10,255.99 39,174.15 148,477.00 109,302.85 26% 77,953.90 19,409.77 65,685.79 221,451.00 155,765.21 30% 66,850.49 10,541.51 58,872.46 225,665.00 166,792.54 26% 26,419.32 3,632.65 18,044.94 71,856.00 53,811.06 25% 133,870.31 25,610.91 138,159.68 324,827.00 186,667.32 43% 269,776.79 45,057.42 197,726.56 866,975.00 669,248.44 23% 47,809.33 11,968.58 56,574.73 142,254.00 85,679.27 40% 90,376.89 20,519.33 84,513.08 253,036.00 168,522.92 33% 5,045.81 875.85 4,834.61 15,450.00 10,615.39 31% 47,458.66 40,211.95 85,169.04 189,792.00 104,622.96 45% 34,404.70 30,439.75 52,209.39 146,459.00 94,249.61 36% 41,475.07 6,657.83 26,152.24 101,570.00 75,417.76 26% 134,315.79 181,265.40 266,411.81 836,835.00 570,423.19 32% $ 3,535,726.47 $ 1,104,379.03 $ 3,399,578.25 $ 11,485,323.00 $ 8,085,744.75 30% $ 3,535,726.47 $ 1,104,379.03 $ 3,399,578.25 $ 11,485,323.00 $ 8,085,744.75 30% iI t) 2008 2009 2009 2009 2009 APRIL EXPENDITURES BY APRIL MONTH OF APRIL ADOPTED BALANCE PERCENT FUNCTION OF GOVERNMENT: YTD APRIL YTD BUDGET REMAINING USED GENERAL GOVERNMENT 657,330.40 190,323.58 650,938.64 2,213,948.00 1,563,009.36 29% PUBLIC SAFETY 1,193,336.88 380,714.97 1,156,532.46 3,923,919.00 2,767,386.54 29% STREETS & ALLEYS 709,302.13 137,149.53 537,752.82 1,951,286.00 1,413,533.18 28% PARKS & RECREATION 765,561.50 177,827.97 709,580.89 2,311,306.00 1,601,725.11 31% MISCELLANEOUS 210,195.56 218,3 62.98 344,773.44 1,084,864.00 740,090.56 32% $ 3,535,726.47 $ 1,104,379.03 $ 3,399,578.25 $ 11,485,323.00 $ 8,085,744.75 30% iI t) Institution Smith Barney Smith Barney Smith Barney Smith Barney Smith Barney Smith Barney Edward Jones Wachovia Wachovia Wachovia Wachovia Wachovia Wachovia First Minnesota First Minnesota First Minnesota MidCountry Description FNMA - Step FNMA - Step FHLB FHLM - Step FFCB FHLB FHLB FHLM - Step FHLM - Step FHLM - Step FHLM - Step FNMA - Step FNMA - Step CD's CD's CD's CD's CITY OF HUTCHINSON INVESTMENT REPORT April 30, 2009 Maturity Date Interest of Rate Purchase 2/26/2014 350,000.00 4.125% 6/3/2008 2.000% 2/26/2009 5.200% 10115/2008 4.000% 12/1112008 3.875% 12/29/2008 4.250% 2/26/2009 3.500% 3/26/2008 5.250% 11/26/2007 4.250% 3/10/2009 5.000% 1/29/2009 2.000% 4/9/2009 1.750% 1/13/2009 5.000% 12/12/2007 2.650% 1/16/2009 2.550% 12/16/2008 3.050% 3/24/2008 3.250% 3/14/2008 Date of Maturity Amount 6/3/2013 300,000.00 2/26/2014 350,000.00 10/15/2015 300,000.00 12/15/2015 500,000.00 12/29/2015 750,000.00 2/26/2016 350,000.00 3/26/2012 500,000.00 11/26/2014 625,000.00 3/10/2014 500,000.00 1/29/2014 200,000.00 4/9/2014 600,000.00 1/13/2012 900,000.00 12/12/2017 300,000.00 10/16/2009 500,000.00 6/18/2009 500,000.00 3/26/2009 750,000.00 3/13/2009 400,000.00 $ 8,325,000.00 1 �G� G R CITY COUNCIL MEETING MAY 26, 2009 ACCOUNTS PAYABLE REPORT 154696 5120/2009 103014 NORTHERN BUSINESS PRODUCTS 256.24 SUPPLIES 100656 20090501 3000.6205 OFFICE SUPPLIES LIQUOR OPERATIONS R55CKREG HU29000V CITY OF HUTCHINSON 5/20/2009 11'•4 Council Check Register Page - 1 5/20/2009 -5/20 /2009 Check # Date Amou Supplier/ Explanation PO # Doc No Inv No Account No Subletlge Account Description Business Unit 154688 5/20/2009 102126 ACE HARDWARE 5.85 BUTANE FUEL 100551 186162 4100.6230 REPAIR & MAINTENANCE SUPPLIES WATER ADM 6.37 LIQUOR HUTCH NUTS BOLTS NAILS 100552 186291 3000.6205 OFFICE SUPPLIES LIQUOR OPERATIONS 6.38 MURIATIC ACID 100553 186315 4100.6230 REPAIR & MAINTENANCE SUPPLIES WATER ADM 14.90 VALVE STOP 100554 186776 1900.6230 REPAIR & MAINTENANCE SUPPLIES PARK ADMINISTRATION 33.50 154689 512012009 124655 ALLTEL 46.83 CELL PHONES 100536 6602481225 -637- 1420.6310 COMMUNICATIONS EMERGENCY MANAGEMENT 0509 46.83 154690 6/2012009 122919 BRYAN STREICH TRUCKING 50.00 HAULING THRU 05 -15 -09 100537 20090515 3150.6816 FREIGHT COMPOST MANUFACTURING 617.50 HAULING THRU 05 -15 -09 100537 20090515 3150.6370 CONTRACT REPAIR & MAINTENANCE COMPOST MANUFACTURING 2,142.98 HAULING THRU 05 -15 -09 100537 20090515 3150.6818 FREIGHT -IN COMPOST MANUFACTURING 2,810.48 154691 512012009 103418 COALITION OF GREATER MN CITIES 55.00 REGISTRATION G PLOTZ 100538 20090518 1020.6320 TRAVEL SCHOOL CONFERENCE CITY COUNCIL 55.00 154692 512012009 102543 HUTCHINSON WHOLESALE 6.70 WRENCH 100539 038714 1850.6231 EQUIPMENT PARTS CIVIC ARENA 37.05 FILTERS & OILS 100540 038713 1850.6231 EQUIPMENT PARTS CIVIC ARENA 43.75 154693 6/20/2009 102038 HUTCHINSON. CITY OF 186,359.04 NET PAYROLL 05 -22 -09 100556 20090520 9995.1020 PAYROLL ACCT - MARQUETTE BANK PAYROLL FUND 8/8 186,359.04 154694 512012009 128299 HUTCHINSON, CITY OF 2,000.00 REPLENISH CAST ATM 100541 20090513 1116.6909 MISCELLANEOUS ATM MACHINE 2,000.00 154695 512012009 102553 JCPENNEYCO 133.95 UNIFORMS 100542 801- 013 - 302 -6 -0 1173.6213 UNIFORMS & PERSONAL EQUIP POLICE CLERICAL SUPPORT 409 154696 5120/2009 103014 NORTHERN BUSINESS PRODUCTS 256.24 SUPPLIES 100656 20090501 3000.6205 OFFICE SUPPLIES LIQUOR OPERATIONS 0 5/20/2009 11:14:34 Page- 2 Business Unit COMPOST - FREIGHT LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS 50.00 HAULING THRU 05 -15 -09 100544 1427 3150.6816 FREIGHT COMPOST MANUFACTURING 715.00 HAULING THRU 05 -15 -09 100544 1427 3150.6370 CONTRACT REPAIR & MAINTENANCE COMPOST MANUFACTURING 2,277.38 HAULING THRU 05 -15 -09 100544 1427 3150.6816 FREIGHT COMPOST MANUFACTURING 3,042.38 154700 5/2012009 120852 WASTE MANAGEMENT -TC WEST 86.75 MAY SERVICE 100545 4970680- 1593 -0- 3000.6363 REFUSE - RECYCLING LIQUOR OPERATIONS 0509 201,631.80 Grand Total Payment Instrument Totals Check Total 201,631.80 Total Payments 201,631.80 0 0 R55CKREG HU20000V CITY OF HUTCHINSON Council Check Register 5/20/2009 — 5/20/2009 Check # Date Amount Supplie / Explanation PO # Doc No Inv No Account No Subledger Account Description 256.24 154697 5120/2009 121176 REINER ENTERPRISES, INC 4,984.85 HAULING THRU 05 -15 -09 100543 840 3115.6816 FREIGHT 4,984.85 154698 5/20/2009 118862 STRATEGIC EQUIPMENT 75.44- OP SUPPLIES 100546 100283 3000.6210 OPERATING SUPPLIES 1,153.75 OF SUPPLIES 100547 1438369 3000.6210 OPERATING SUPPLIES 170.95 OP SUPPLIES 100548 1443017 3000.6210 OPERATING SUPPLIES 529.77 OF SUPPLIES 100550 1446038 3000.6210 OPERATING SUPPLIES 1,779.03 154699 512012009 122895 TEWS TRUCKING INC 0 5/20/2009 11:14:34 Page- 2 Business Unit COMPOST - FREIGHT LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS 50.00 HAULING THRU 05 -15 -09 100544 1427 3150.6816 FREIGHT COMPOST MANUFACTURING 715.00 HAULING THRU 05 -15 -09 100544 1427 3150.6370 CONTRACT REPAIR & MAINTENANCE COMPOST MANUFACTURING 2,277.38 HAULING THRU 05 -15 -09 100544 1427 3150.6816 FREIGHT COMPOST MANUFACTURING 3,042.38 154700 5/2012009 120852 WASTE MANAGEMENT -TC WEST 86.75 MAY SERVICE 100545 4970680- 1593 -0- 3000.6363 REFUSE - RECYCLING LIQUOR OPERATIONS 0509 201,631.80 Grand Total Payment Instrument Totals Check Total 201,631.80 Total Payments 201,631.80 0 0 R55CKREG HU20000V CITY OF HUTCHINSON Council Check Register 5126/2009 - 5/26/2009 Check# Date Amount Supplier /Expl anation PO# Doc No Inv No Account No Subledger Account Description 154701 5126/2009 128535 7 -UP BOTTLING 76.80 POP 100586 7082 3000.6813 COST OF MIX & SOFT DRINKS OPERATING SUPPLIES 5/26/2009 13:31:22 Page- 1 Business Unit LIQUOR OPERATIONS SENIOR CITIZENS CENTER CONTRACT REPAIR & MAINTENANCE LIQUOR OPERATIONS CONTRACT REPAIR & MAINTENANCE LIQUOR OPERATIONS CHEMICALS & PRODUCTS WATERADM UNIFORMS & PERSONAL EQUIP STREETS & ALLEYS 76.80 STREETS & ALLEYS SHOP MATERIALS STREETS & ALLEYS CLEANING SUPPLIES 154702 5126/2009 HATS OPERATIONS 126889 ABSOLUTE CATERING HATS OPERATIONS UNIFORMS & PERSONAL EQUIP STREETS & ALLEYS CLEANING SUPPLIES STREETS &ALLEYS 945.00 ADAPTIVE RED BANQUET 100457 021 1825.6210 945.00 154703 5/26/2009 102430 AMERIPRIDE LINEN & APPAREL 73.40 TOWEL MOP MAT 100587 N507045 3000.6370 73.40 TOWEL MOP MAT 100588 N511701 3000.6370 146.80 154704 5/26/2009 125650 ANDERSON CHEMICAL COMPANY 1,425.84 SODIUM HYDROSULFITE 100455 237572 4100.6215 1,425.84 154705 5/26/2009 126788 ARAMARK UNIFORM SERVICE .85 TOWELS 100451 629$729813 1600.6213 1.17 TOWELS 100451 629 - 6729813 1600.6212 6.80 TOWELS 100451 629- 6729813 1600.6214 13.58 MATS MOPS 100452 629 - 6729809 2810.6212 67.83 MATS MOPS TOWELS 100453 629- 6729812 3450.6212 8.07 MATS MOPS TOWELS 100723 629 - 6734601 3450.6212 .85 TOWELS 100724 629- 6734602 1600.6213 1.17 TOWELS 100724 629 - 6734602 1600.6212 6.80 TOWELS 100724 629- 6734602 1600.6213 107.12 154706 5/26/2009 105204 ARCTIC GLACIER PREMIUM ICE INC 142.36 ICE 100454 421913106 3000.6813 364,23 ICE 100589 421912409 3000.6813 228.87 ICE 100590 421913810 3000.6813 735.46 154707 5126/2009 111041 ARROW TERMINAL LLC 100.73 SHOP SUPPLIES 100722 0061085 1600.6231 100.73 154708 5/26/2009 124747 AUTO VALUE - GLENCOE 17.26 SHOP SUPPLIES 100456 D198722 3450.6230 17.26 OPERATING SUPPLIES 5/26/2009 13:31:22 Page- 1 Business Unit LIQUOR OPERATIONS SENIOR CITIZENS CENTER CONTRACT REPAIR & MAINTENANCE LIQUOR OPERATIONS CONTRACT REPAIR & MAINTENANCE LIQUOR OPERATIONS CHEMICALS & PRODUCTS WATERADM UNIFORMS & PERSONAL EQUIP STREETS & ALLEYS CLEANING SUPPLIES STREETS & ALLEYS SHOP MATERIALS STREETS & ALLEYS CLEANING SUPPLIES AIRPORT CLEANING SUPPLIES HATS OPERATIONS CLEANING SUPPLIES HATS OPERATIONS UNIFORMS & PERSONAL EQUIP STREETS & ALLEYS CLEANING SUPPLIES STREETS &ALLEYS UNIFORMS & PERSONAL EQUIP STREETS & ALLEYS COST OF MIX & SOFT DRINKS COST OF MIX & SOFT DRINKS COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS EQUIPMENT PARTS STREETS & ALLEYS REPAIR & MAINTENANCE SUPPLIES HATS OPERATIONS Chec Date R55CKREC HU20• Chec Date Amount Supplier /Explanation 154709 6/26/2009 102480 B. W. WELDING 1,300.00 Repaired Vessel # 5 1,300.00 154710 5/2612009 101848 BEACON ATHLETICS 480.10 SOFTBALL SUPPLIES 29.30 450.80 154711 6/2612009 101916 BERNICK COMPANIES 191.85 POP 117.80 POP 309.65 154712 5126/2009 101987 BRANDON TIRE CO 1,875.72 1997 MACK TRUCK 972 1,875.72 154713 6/26/2009 34.08 44.88 44.88 44.88 44.88 44.88 44.88 44.90 1,318.47 315.24 21.25 222.59 2,225.81 CITY OF HUTCHINSQN Council Check Register 5/26/2009 - 5/26/2009 PO # Doc No Inv No Account No 00001989 100737 5319 9442.2021 102136 BUSINESSWARE SOLUTIONS MOUSE TONER TONER TONER TONER TONER TONER TONER PRINT JOB ON COLOR PAPER TONER SURGE PROTECTOR TONER 154714 512612009 123342 C & C STRIPING & SEALING 400.00 CLEAN & SWEEP PARKING LOT 400.00 100806 0395619 100806 0395619 100591 209995 100592 204350 100727 36427 100458 143254 100459 143269 100459 143269 100459 143269 100459 143269 100459 143269 100459 143269 100459 143269 100460 143234 100461 143304 100725 143267 100726 143268 100593 20090505 1900.6210 9001.2230 3000.6813 3000.6813 1600.6388 4100.6245 1510.6210 1475.6210 1130.6210 1060.6210 1030.6210 2950.6210 9001.1207 4100.6340 1174.6205 1710.6210 1710.6210 3000.6370 164715 6/26/2009 102456 C & L DISTRIBUTING 74.40 MISC 100463 196888 3000.6813 330.00 DEPOSIT 100463 196888 3000.6815 1,025.25 BEER 100463 196888 3000.6812 Subledge Account Description RECEIVED NOT VOUCHERED 5/26/20091551'.22 Page- 2 OPERATING SUPPLIES SALES TAXES PAYABLE COST OF MIX & SOFT DRINKS COST OF MIX & SOFT DRINKS CENTRAL GARAGE REPAIR SMALL TOOLS OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES DUE FROM HRA PRINTING & PUBLISHING OFFICE SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES Business Unit REFUSE WATER SEWER B/S PARK ADMINISTRATION GENERALFUND LIQUOR OPERATIONS LIQUOR OPERATIONS STREETS & ALLEYS WATER ADM CITY ENGINEER BUILDING INSPECTION PLANNING - ADMINISTRATION FINANCE - ADMINISTRATION CITY ADMINISTRATOR - ADM HCDC -EDA GENERALFUND WATERADM COMMUNICATIONS-ADMINISTRATION PARK RECREATION ADMINISTRATION PARK RECREATION ADMINISTRATION CONTRACT REPAIR & MAINTENANCE LIQUOR OPERATIONS COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS CASE DEPOSITS LIQUOR OPERATIONS COST OF SALES -BEER LIQUOR OPERATION 0 0 0 R55CKREG HU20000V CITY OF HUTCHINSON 5/2612009 13:31:22 Council Check Register Page- 3 5/26/2009 - 5/26/2009 Check # Dale Amount Supplier / Explanation PO # Doc No In v No Account No Subledge Account Description Business Un 248.10- CREDIT BEER 100464 196223 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 120.00- RETURN DEPOSIT 100464 196223 3000.6815 CASE DEPOSITS LIQUOR OPERATIONS 52.25 MISC 100464 196223 3000.6813 COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 7,402.40 BEER 100464 196223 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 90.00- RETURN DEPOSIT 100594 195996 3000.6815 CASE DEPOSITS LIQUOR OPERATIONS 38.85- CREDIT BEER 100594 195996 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 440.75 BEER 100594 195996 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 90.00- RETURN DEPOSIT 100595 195306 3000.6815 CASE DEPOSITS LIQUOR OPERATIONS 18.45- CREDIT BEER 100595 195306 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 150.00 DEPOSIT 100595 195306 3000.6815 CASE DEPOSITS LIQUOR OPERATIONS 191.30 MISC 100595 195306 3000.6813 COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 25,178.65 BEER 100595 195306 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 49.20- CREDIT BEER 100596 195307 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 49.20 BEER 100596 195307 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 330.00- RETURN DEPOSIT 100597 197102 3000.6815 CASE DEPOSITS LIQUOR OPERATIONS 150.50- CREDIT BEER 100597 197102 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 116.90 MISC 100597 197102 3000.6813 COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 150.00 DEPOSIT 100597 197102 3000.6815 CASE DEPOSITS LIQUOR OPERATIONS 26,344.30 BEER 100597 197102 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 60,370.30 154716 512612009 102253 CENTRAL MCGOWAN 345.54 SHOP SUPPLIES 100479 00454658 1600.6210 OPERATING SUPPLIES STREETS & ALLEYS 71.57 HIGH PRESSURE CYL 100480 00012343 3450.6210 OPERATING SUPPLIES HATS OPERATIONS 6.39 HIGH PRESSURE CYL 100481 00012347 3450.6210 OPERATING SUPPLIES HATS OPERATIONS 135.00 OXY ARG HAZ MAT 100734 00456705 3450.6210 OPERATING SUPPLIES HATS OPERATIONS 113.47 X -Large Uninsulated Gloves 00001977 100738 00456768 9442.2021 RECEIVED NOT VOUCHERED REFUSE WATER SEWER B/S 113.47 Large Uninsulated Gloves 00001977 100741 00456767 9442.2021 RECEIVED NOT VOUCHERED REFUSE WATER SEWER B/S 785.44 154717 5/2612009 105423 CINDY'S HOUSE OF FLORAL DESIGN 31.95 GENE BAASEN 100465 164322 1600.6909 MISCELLANEOUS STREETS & ALLEYS 76.15 DOBRATZ PLANT 100477 290645 1171.6909 MISCELLANEOUS POLICE ADMINISTRATION 49.52 EARL TAYLOR PLANT 100478 20090513 1171.6909 MISCELLANEOUS POLICE ADMINISTRATION 157.62 154718 5/2612009 110011 COMMERCIAL POOL & SPA SUPPLIES 3,095.89 COVER 100476 0223669 -IN 2610.6210 OPERATING SUPPLIES RECREATION BLDG. & POOL 3,095.89 154719 5/26/2009 102484 CORPORATE EXPRESS 112.87 SUPPLIES 100462 94948418 2650.6212 CLEANING SUPPLIES EVENTS CENTER ADM. R55CKREG HU20DOOV CITY OF HUTC* 5/26/2001:22 Council Check Register Page - 4 5/26/2009 - 5/26/2009 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 100.00 252.41 PAPER 100467 95067046 1060.6206 COPY SUPPLIES & PAPER FINANCE- ADMINISTRATION 708.80 32.30- CREDIT 100468 94918955 1060.6206 COPY SUPPLIES & PAPER FINANCE - ADMINISTRATION 29.95 32.30 CORRECTION 100469 94948414 1060.6206 COPY SUPPLIES & PAPER FINANCE - ADMINISTRATION 117.52 528.12 SUPPLIES 100470 95067037 1175.6212 CLEANING SUPPLIES POLICE BUILDING MAINTENANCE 30.64 8.51 MOP 100511 95175291 1700.6212 CLEANING SUPPLIES CITY HALL MAINTENANCE 59.45 OFFICE SUPPLIES 100730 95253189 1060.6205 OFFICE SUPPLIES FINANCE - ADMINISTRATION 163.81 RUBBER CEMENT 100732 95119659 1825.6210 OPERATING SUPPLIES SENIOR CITIZENS CENTER 66.82 GLOVES SOAP TISSUE 100733 95175300 1700.6210 OPERATING SUPPLIES CITY HALL MAINTENANCE 1.09 Foam Brush 00001978 100743 95067034 9442.2021 RECEIVED NOT VOUCHERED REFUSE WATER SEWER B/S 111.04 Sales Order Book 00001978 100745 95003023 9442.2021 RECEIVED NOT VOUCHERED REFUSE WATER SEWER B/S 1,304.12 164720 512612009 121640 CREEKSIDE SOILS 69.01 MULCH 100471 18438 1900.7025 IMPROV OTHER THAN BLDGS PARK ADMINISTRATION 70.72 MULCH 100472 18433 1900.7025 IMPROV OTHER THAN BLDGS PARK ADMINISTRATION 69.86 MULCH 100473 18432 1900.7025 IMPROV OTHER THAN BLDGS PARK ADMINISTRATION 65.60 MULCH 100474 18431 1900.7025 IMPROV OTHER THAN BLDGS PARK ADMINISTRATION 275.19 154721 5/26/2009 128664 CROSBY, DEE 44.00 TOUR CANCEL REFUND 100475 20090508 1825.4285 SR CENTER TRIP REVENUE SENIOR CITIZENS CENTER 44.00 164722 512612009 119229 GROUSE -HINDS AIRPORT LIGHTING 381.85 AIRFIELD LIGHTING 100807 904031605 2810.6230 REPAIR & MAINTENANCE SUPPLIES AIRPORT 23.31 100807 904031605 9001.2230 SALES TAXES PAYABLE GENERAL FUND 358.54 154723 512612009 102892 CROWRIVERARTS 100.00 PARTIAL ROOM REFUND 100731 20090518 100.00 154724 512612009 102050 CROW RIVER AUTO & TRUCK REPAIR 708.80 WWTF 752 POER STEERING 100482 36696 66.78 STREET 716 SIDE MIRROR 100483 37217 29.95 OIL CHANGE 100484 37415 23.78 OIL CHANGE 100485 37430 117.52 TEST BATTERY 100486 37356 57.94 OIL CHANGE ROTATE TIRES 100487 37463 30.64 OIL CHANGE 100488 37453 1,035.41 2650.4313 4200.6388 1600.6388 1172.6388 1172.6388 1172.6388 1172.6388 1172.6388 RENTS -BLDGS OTHER CENTRAL GARAGE REPAIR CENTRAL GARAGE REPAIR CENTRAL GARAGE REPAIR CENTRAL GARAGE REPAIR CENTRAL GARAGE REPAIR CENTRAL GARAGE REPAIR CENTRAL GARAGE REPAIR EVENTS CENTER ADM. WASTEWATER ADMINISTRATION STREETS & ALLEYS POLICE PATROL ADMINISTRATION POLICE PATROL ADMINISTRATION POLICE PATROL ADMINISTRATION POLICE PATROL ADMINISTRATION POLICE PATROL ADMINISTRATION 0 R55CKREG HU20000V Check# Date Amoun Supplier /Explanation 154725 5126/2009 127919 CRUSER, MEGAN 757.50 FIGURE SKATING INSTRUCTOR 757.50 154726 5/2612009 104884 CULLIGAN -METRO 38.34 DI FILTER RENTAL 38.34 0 CITY OF HUTCHINSON Council Check Register 5/26/2009 - 5/26/2009 PO # Doc No Inv No Account No 100466 20090SO7 1850.6305 100808 101X20831007 1850.6230 Subledge Account Description Business Unit OTHER CONTRACTUAL CIVIC ARENA REPAIR & MAINTENANCE SUPPLIES CIVIC ARENA 0 5/26/2009 13:31:22 Page- 5 154727 5126/2009 102178 CURTIS 1000 INC - MN 174.70 ENVELOPES 100728 2321060 4099.6340 PRINTING & PUBLISHING REFUSE& RECYCLING 174.73 ENVELOPES 100728 2321060 4100.6340 PRINTING & PUBLISHING WATER ADM 174.73 ENVELOPES 100728 2321060 4200.6340 PRINTING & PUBLISHING WASTEWATER ADMINISTRATION 174.74 ENVELOPES 100728 2321060 3500.6340 PRINTING & PUBLISHING STORM WATER ADMINISTRATION 201.32 ENVELOPES 100729 2321742 4100.6340 PRINTING & PUBLISHING WATERADM 201.32 ENVELOPES 100729 2321742 4200.6340 PRINTING & PUBLISHING WASTEWATER ADMINISTRATION 201.32 ENVELOPES 100729 2321742 3500.6340 PRINTING & PUBLISHING STORM WATER ADMINISTRATION 201.33 ENVELOPES 100729 2321742 4099.6340 PRINTING & PUBLISHING REFUSE& RECYCLING 1,504.19 154728 5/2612009 105355 DAKOTA COUNTY COURT ADMIN 500.00 BAIL MONEY ILENE PLAMANN 100735 20090517 1171.4730 OTHER REVENUES POLICE ADMINISTRATION 500.00 154729 5/26/2009 102488 DAY DISTRIBUTING 30.00 DEPOSIT 100489 504166 3000.6815 CASE DEPOSITS LIQUOR OPERATIONS 77.00 BEER 100489 504166 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 68.88- CREDIT BEER 100490 503720 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 21.50 MIGC 100490 503720 3000.6813 COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 2,799.15 BEER 100490 503720 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 45.45 MISC 100598 502748 3000.6813 COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 1,874.55 BEER 100598 502748 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 8.00- CREDIT BEER 100599 500850A 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 36.80 MISC 100600 504579 3000.6813 COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 1,773.95 CREDIT BEER 100600 504579 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 6,581.52 154730 6/2612009 102710 DOMINO'S PIZZA 72.00 PIZZAS 100491 5004 2610.6217 FOOD PRODUCTS - CONCESSION RECREATION BLDG. & POOL 72.00 154731 5/2612009 113181 DROP -N -GO SHIPPING, INC 8.25 SPEE DEE TO DULUTH 100493 67941 4200.6311 POSTAGE WASTEWATER ADMINISTRATION R55CKREG HU2D700V 5/2612009 102726 ECOLAB PEST ELIM CITY OF HUTCO 56.45 Council Check Register 100498 3270467 1175.6370 5/26/2009 - 5/2612009 Check # Date Amount Supplier / Explan PO # Doc No Inv No Account No Su6ledge Account Description 102184 ELECTRONIC SERVICING 11.15 UPS TO OAKLAND CA 100494 67870 4200.6311 POSTAGE 118.75 8.25 SPEE DEE TO SOUTH SIOUX CITY 100495 67979 1172.6311 POSTAGE 26.81 UPS TO NOXON MT 100496 67100 1177.6311 POSTAGE 154735 69.13 UPS TO CHICAGO IL 100497 67894 2950.6311 POSTAGE 123.59 102.00 CANCEL SWM LESSONS 100736 154732 5/26/2009 1751.4280 126015 E2 ELECTRICAL SERVICES INC 102.00 5/26/2000122 Page - 6 Business Unit WASTEWATER ADMINISTRATION POLICE PATROL ADMINISTRATION INVESTIGATION HCDC -EDA 100.89 AVIATION LIGHTS 100809 4260 2810.6370 CONTRACT REPAIR & MAINTENANCE AIRPORT 422.50 AVIATION LIGHTS 100809 4260 2810.6370 CONTRACT REPAIR & MAINTENANCE AIRPORT 6.16- 100809 4260 9001.2230 SALES TAXES PAYABLE GENERALFUND 154733 5/2612009 102726 ECOLAB PEST ELIM 56.45 PEST ELIMINATION 100498 3270467 1175.6370 56.45 154734 5/26/2009 102184 ELECTRONIC SERVICING 118.75 SERVICE 100739 9286 2650.6230 118.75 154735 6/26/2009 104159 ELLIOTT, JODI 102.00 CANCEL SWM LESSONS 100736 119140 1751.4280 102.00 164736 612612009 110034 EXTREME BEVERAGE LLC 78.50 RED BULL 100601 775658 3000.6813 78.50 154737 5/26/2009 128584 FARMER BROTHERS COFFEE 148.86 COFFEE 100499 81444026 1171.6210 220.00 COFFEE 100742 81444030 3450.6205 368.86 154738 5/26/2009 104137 FASTENAL COMPANY 12.77 SUPPLIES 100740 MNHUT71915 2650.6230 12.77 164739 6126/2009 119856 FIELDSTONE VINEYARDS 231.12 WINE 100503 2009234 3000.6811 231.12 154740 5/26/201"o 118095 FIRST CHOICE FOOD & BEVERAGE CONTRACT REPAIR & MAINTENANCE POLICE BUILDING MAINTENANCE REPAIR & MAINTENANCE SUPPLIES EVENTS CENTER ADM. RECREATION ACTIVITY FEES SWIMMING LESSONS COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS OPERATING SUPPLIES POLICE ADMINISTRATION OFFICE SUPPLIES HATS OPERATIONS REPAIR & MAINTENANCE SUPPLIES EVENTS CENTER ADM. COST OF SALES -WINE LIQUOR OPERATIONS • • • R55CKREG HU20000V CITY OF HUTCHINSON 5/26/2009 13:3122 Council Check Register Page- 7 5126/2009 -- 5/26/2009 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 32.00 COFFEE 100500 21097 4200.6205 OFFICE SUPPLIES WASTEWATER ADMINISTRATION 34.00 COFFEE 100501 21096 4100.6205 OFFICE SUPPLIES WATER ADM 132.00 COFFEE 100502 21095 1700.6210 OPERATING SUPPLIES CITY HALL MAINTENANCE 198.00 154741 6126/2009 122844 FOREST EDGE WINERY 184.50 WINE 100602 985 3000.6811 COST OF SALES -WINE LIQUOR OPERATIONS 184.50 154742 5/2612009 102619 FORESTRY SUPPLIERS INC 224.56 LAPTOP MOUNT 100810 744452 -00 4100.6388 CENTRAL GARAGE REPAIR WATER ADM 13.71 100810 744452 -00 9444.2230 SALES TAXES PAYABLE WATER FUND B/S 210.85 154743 5/26/2009 102626 G & K SERVICES 28.67 MATS TOWELS MOPS 100507 1043207402 4099.6210 OPERATING SUPPLIES REFUSE& RECYCLING 25.22 MATS TOWELS 100508 1043212544 3150.6210 OPERATING SUPPLIES COMPOST MANUFACTURING 117.93 SHIRT 100744 90907881 1510.6216 SAFETY SUPPLIES CITY ENGINEER 171.82 164744 512612009 101945 GALL'S INC 62.81 LED MINI 3 SURFACE MOUNT RED 100811 5984700300015 1452.6230 REPAIR & MAINTENANCE SUPPLIES FIRE DEPT SHARED COST 3.83 100811 5984700300015 9001.2230 SALES TAXES PAYABLE GENERAL FUND 58.98 154745 512612009 102333 GOLDEN TONGUE CONSULTANTS 105.00 INTERPRETATION 100505 104137 1172.6301 PROFESSIONAL SERVICES POLICE PATROL ADMINISTRATION 105.00 154746 512612009 102087 GRAINGER 386.47 PLEATED FILTER 100504 9862495535 4200.6230 REPAIR & MAINTENANCE SUPPLIES WASTEWATER ADMINISTRATION 386.47 154747 5/2612009 105562 GRANITBRONZ 187.44 NICHE PLAQUE 100747 11- 28635 -A 2725.7025 IMPROV OTHER THAN BLOCS CEMETERY 187.44 154748 612612009 101874 GRIGGS & COOPER & CO 257.65 WINE 100509 227539 3000.6811 COST OF SALES -WINE LIQUOR OPERATIONS 81.07 MISC 100510 227538 3000.6813 COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 115.00 FREIGHT 100510 227538 3000.6816 FREIGHT LIQUOR OPERATIONS 10.023.68 LIQUOR 100510 227538 3000.6810 COST OF SALES - LIQUOR LIQUOR OPERATIONS 154753 5/26/2009 515.00 380.00 80.00 215.00 1,190.00 154754 612612009 544.00 477.00 1,021.00 103179 HANSEN DEMOLITION LANDFILL SWEEPINGS 100512 10387 SWEEPINGS 100513 11266 SWEEPINGS 100514 11275 SWEEPINGS 100515 11375 102451 HANSEN DIST OF SLEEPY EYE BEER 100516 72524 BEER 100609 72521 5/26/2009:22 Page- 8 EQUIPMENT PARTS Business Unit LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS STREETS & ALLEYS PROFESSIONAL SERVICES WATERADM FREIGHT - IN FREIGHT- IN COMPOST MANUFACTURING COMPOST MANUFACTURING MISCELLANEOUS 3500.6360 WASTEWATER TREATMENT 3500.6360 WASTEWATER TREATMENT 3500.6360 WASTEWATER TREATMENT 3500.6360 WASTEWATER TREATMENT 3000.6812 COST OF SALES -BEER 3000.6812 COST OF SALES -BEER Subledge Account Description COST OF SALESAMNE FREIGHT FREIGHT COST OF MIX & SOFT DRINKS COST OF SALES- LIQUOR FREIGHT COST OF SALES- LIQUOR FREIGHT COST OF SALES - LIQUOR COST OF SALES -WINE FREIGHT PLANNING - ADMINISTRATION STORM WATER ADMINISTRATION STORM WATER ADMINISTRATION STORM WATER ADMINISTRATION STORM WATER ADMINISTRATION LIQUOR OPERATIONS LIQUOR OPERATIONS R55CKREG HU20 CITY OF HUTCHIO Council Check Register 5/26/2009 - 5/26/2009 Check # Date Amount Supplier / Explanation P_O # Doc No Inv No Account No 112.39 - WINE 100603 777226 3000.6811 1.00- FREIGHT 100603 777226 3000.6816 28.00 FREIGHT 100604 224052 3000.6816 125.52 MISC 100604 224052 3000.6813 2,851.29 LIQUOR 100604 224052 3000.6810 1.00 FREIGHT 100605 223932 3000.6816 65.52 MAY PURCHASES 100605 223932 3000.6810 7.00 FREIGHT 100606 224053 3000,6816 23.07 LIQUOR 100606 224053 3000.6810 488.68 WINE 100606 224053 3000.6811 46.70 WINE 100607 777041 3000.6816 13,907.39 154749 $12612009 102025 H &L MESABI 279.32 SHOP PARTS 100520 77633 1600.6231 279.32 154750 512612009 102529 HACH COMPANY 3,287.00 ON SITE VISIT 100523 6219391 4100.6301 3,287.00 154751 5/26/2009 128669 HAGEN TRUCKING INC 11040.00 TRUCKING 100768 414 3150.6818 2,400.00 TRUCKING 100769 442 3150.6818 13,440.00 154752 5/26/2009 102528 HAGER JEWELRY INC. 14.91 ENGRAVING 100755 29043 1130.6909 14.91 154753 5/26/2009 515.00 380.00 80.00 215.00 1,190.00 154754 612612009 544.00 477.00 1,021.00 103179 HANSEN DEMOLITION LANDFILL SWEEPINGS 100512 10387 SWEEPINGS 100513 11266 SWEEPINGS 100514 11275 SWEEPINGS 100515 11375 102451 HANSEN DIST OF SLEEPY EYE BEER 100516 72524 BEER 100609 72521 5/26/2009:22 Page- 8 EQUIPMENT PARTS Business Unit LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS STREETS & ALLEYS PROFESSIONAL SERVICES WATERADM FREIGHT - IN FREIGHT- IN COMPOST MANUFACTURING COMPOST MANUFACTURING MISCELLANEOUS 3500.6360 WASTEWATER TREATMENT 3500.6360 WASTEWATER TREATMENT 3500.6360 WASTEWATER TREATMENT 3500.6360 WASTEWATER TREATMENT 3000.6812 COST OF SALES -BEER 3000.6812 COST OF SALES -BEER Subledge Account Description COST OF SALESAMNE FREIGHT FREIGHT COST OF MIX & SOFT DRINKS COST OF SALES- LIQUOR FREIGHT COST OF SALES- LIQUOR FREIGHT COST OF SALES - LIQUOR COST OF SALES -WINE FREIGHT PLANNING - ADMINISTRATION STORM WATER ADMINISTRATION STORM WATER ADMINISTRATION STORM WATER ADMINISTRATION STORM WATER ADMINISTRATION LIQUOR OPERATIONS LIQUOR OPERATIONS 0 0 0 R55CKREG HU20000V CITY OF HUTCHINSON 5/26/2009 13:3122 Council Check Register Page- 9 5/26/2009 — 5/26/2009 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Descripti Business Unit 154755 5/2612009 101958 HANSON & VASEK CONSTRUCTION 50.00 GRATE 100756 1076 3500.6230 REPAIR & MAINTENANCE SUPPLIES STORM WATER ADMINISTRATION 1,290.00 CATCH BASIN REPAIR 100758 1071 3500.6370 CONTRACT REPAIR & MAINTENANCE STORM WATER ADMINISTRATION 1,020.00 CATCH BASIN REPAIR 100760 1074 3500.6370 CONTRACT REPAIR & MAINTENANCE STORM WATER ADMINISTRATION 1,665.00 CATCH BASIN REPAIR 100761 1073 3500.6370 CONTRACT REPAIR & MAINTENANCE STORM WATER ADMINISTRATION 300.00 SIDEWALK REPAIR 100763 1075 1600.6370 CONTRACT REPAIR & MAINTENANCE STREETS & ALLEYS 4,325.00 154756 5/2612009 109799 HARRIS SERVICE 8,504.00 REMOVE AND INSTALL COMPRESSOR 100521 025308 1175.6233 BUILDING REPAIRS POLICE BUILDING MAINTENANCE 1,29433 MAINTENANCE 100528 025354 4200.6370 CONTRACT REPAIR & MAINTENANCE WASTEWATER ADMINISTRATION 9,798.33 154757 5/26/2009 102401 HART'S AUTO SUPPLY 1,060.74 AUTO SUPPLIES 100812 29321 1172.6388 CENTRAL GARAGE REPAIR POLICE PATROL ADMINISTRATION 64.74 100812 29321 9001,2230 SALES TAXES PAYABLE GENERAL FUND 996.00 154768 5/26/2009 123715 HD SUPPLY WATERWORKS LTD 124.13 PARTS 100524 8879850 4100.6238 METERS & METER PARTS WATER ADM 124.13 154759 5126/2009 102701 HENRY'S WATERWORKS INC 313.29 SUPPLIES 100767 13391 4100.6230 REPAIR & MAINTENANCE SUPPLIES WATER ADM 313.29 164760 5126/2009 102531 HENRYS FOODS INC 592.82 CONCESSIONS 100517 3278674 1900.6217 FOOD PRODUCTS- CONCESSION PARK ADMINISTRATION 592.82 154761 6126/2009 116866 HEWLETT- PACKARD CO 87.33 HP DOCK STATION 100518 45886209 4100.6245 SMALL TOOLS WATERADM 831.00 COMPUTER PARTS 100519 45906571 4100.6245 SMALL TOOLS WATER ADM 918.33 154762 512612009 128639 HILDI INC 1,275.00 ACTUARIAL VALUATION 100525 2052 1060.6307 AUDIT & FINANCE FINANCE - ADMINISTRATION 1,275.00 154763 5/26/2009 102518 HILLYARD / HUTCHINSON 75.62 CLEANERS & BAG FILTERS 100753 2862207 2650.6230 REPAIR & MAINTENANCE SUPPLIES EVENTS CENTER ADM. 75.62 CITY OF HUTCHO 5/26/2009'.22 R66CKREG HU20 Council Check Register Page- 10 5/26/2009 - 5/26/2009 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subleoger Account Description Business Unit 154764 5/2612009 123081 HJERPE CONTRACTING 433.00 REGRADE ALLEY 7TH & PISHNEY 100766 2169 1600.6370 CONTRACT REPAIR & MAINTENANCE STREETS & ALLEYS 433.00 154765 5126/2009 102119 HOLT TRUCK CENTER 107.48 GAUGE ST 658 100764 46764 1600,6388 CENTRAL GARAGE REPAIR STREETS & ALLEYS 107.48 154766 5/26/2009 102961 HRA 580.00 EXPAND FRANK GROVE NEIGHBOR 100748 8694 8681.6651 HOUSING REHAB LOANS EXPANDED FRANKLIN GROVE 2,150.00 PROJECT ADMIN REIMS REQ 100750 20090518 8681.6715 HRA TRANSFER EXPANDED FRANKLIN GROVE 2,730.00 154767 5126/2009 102363 HUTCHSPORTSHOP 162.00 HATS 100527 20090501 1172.6213 UNIFORMS & PERSONAL EQUIP POLICE PATROL ADMINISTRATION 162,00 154768 5/26/2009 102530 HUTCHINSON CO -OP 12,636.19 DIESEL 100522 4752 3450.6211 MOTOR FUELS & LUBRICANTS HATS OPERATIONS 12,636.19 154769 5/2612009 121184 HUTCHINSON PUBLIC SCHOOLS 427.00 CUSTODIANS 03 -21 -09 100751 3734 1756.6380 RENTALS TOURNAMENTS 427,00 154770 5126/2009 102543 HUTCHINSON WHOLESALE 11.90 FILTERAIRPORT 100529 039779 1600.6388 CENTRAL GARAGE REPAIR STREETS & ALLEYS 34,62 FILTER 100530 040338 1600.6231 EQUIPMENT PARTS STREETS & ALLEYS 8.19 MARACLETAPE 100531 040336 1600.6231 EQUIPMENT PARTS STREETS & ALLEYS 4.21 FILTER 100532 040317 1600.6231 EQUIPMENT PARTS STREETS & ALLEYS 20.01 WIPER BLADES 100533 040374 1172.6388 CENTRAL GARAGE REPAIR POLICE PATROL ADMINISTRATION 152.60 FILTERS 100765 040456 1600.6231 EQUIPMENT PARTS STREETS & ALLEYS 231.53 154771 6/2612009 103099 HUTCHINSON, CITY OF 98.39 WATER & SEWER 100534 0196024501 -0509 3000.6360 UTILITIES LIQUOR OPERATIONS 7.12 STORM DRAINAGE 100535 0148011103 -0509 2700.6360 UTILITIES LIBRARY 13.20 STORM DRAINAGE 100535 0148011103 -0509 1453.6360 UTILITIES FIRE DEPT BUILD MAINT 15.77 STORM DRAINAGE 100535 0148011103 -0509 1175.6360 UTILITIES POLICE BUILDING MAINTENANCE 17.42 STORM DRAINAGE 100535 0148011103 -0509 3450.6360 UTILITIES HATS OPERATIONS 25.50 STORM DRAINAGE 100535 0148011103 -0509 4100.6360 UTILITIES WATER ADM 0 5/2612009 13:31:22 Page- 11 Subledger Account Description UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES MISCELLANEOUS UTILITIES Business Unit CITY HALL MAINTENANCE RECREATION BLDG. & POOL WASTEWATER ADMINISTRATION CEMETERY STREETS & ALLEYS AIRPORT COMPOST MANUFACTURING HCDC -EDA PARK ADMINISTRATION BUILDING REPAIRS EQUIPMENT PARTS EQUIPMENT PARTS EQUIPMENT PARTS OPERATING SUPPLIES POLICE BUILDING MAINTENANCE STREETS & ALLEYS STREETS & ALLEYS STREETS & ALLEYS SENIOR CITIZENS CENTER CONTRACT REPAIR & MAINTENANCE PARK ADMINISTRATION FREIGHT LIQUOR OPERATIONS COST OF SALES -BEER LIQUOR OPERATIONS COST OF SALES - LIQUOR COST OF SALES- LIQUOR COST OF SALES -WINE COST OF SALES -BEER COST OF SALES -WINE COST OF SALES - LIQUOR COST OF SALES -WINE LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS 0 0 R65CKREG HU20000V CITY OF HUTCHINSON Council Check Register 5/26/2009 - 5/26/2009 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 45.37 STORM DRAINAGE 100535 0148011103 -0509 1700.6360 52.85 STORM DRAINAGE 100535 0148011103 -0509 2610.6360 99.00 STORM DRAINAGE 100535 0148011103 -0509 4200.6360 105.90 STORM DRAINAGE 100535 0148011103 -0509 2725.6360 182.59 STORM DRAINAGE 100535 0148011103 -0509 1600.6360 234.75 STORM DRAINAGE 100535 0148011103 -0509 2810.6360 250.72 STORM DRAINAGE 100535 0148011103 -0509 3150.6360 253.71 STORM DRAINAGE 100535 0148011103 -0509 2950.6909 922.95 STORM DRAINAGE 100535 0148011103 -0509 1900.6360 2.325.25 154772 5/2612009 121353 HUTCHINSON, CITY OF 40.00 FENCE PERMIT 100526 20090513 1175.6233 40.00 154773 5/2612009 103520 INTERSTATE BATTERY SYSTEM MINN 173.49 SHOP PARTS 100557 60017593 1600.6231 134.83 SUPPLIES 100770 60017719 1600.6231 88.34 SUPPLIES 100771 600177722 1600.6231 396.66 164774 5126/2009 111836 JACOBSEN, SEPTEMBER 50.97 ADAPTIVE REC PHOTOS 100558 20090505 1825.6210 50.97 154775 5/26/2009 102208 JEFF'S ELECTRIC 248.76 LIBRARY SQUARE 100772 12482 1900.6370 248.76 154776 5/2612009 124666 JJ TAYLOR DIST OF MN 3.00 FREIGHT 100611 945906 3000.6816 235.80 BEER 100611 945906 3000.6812 238.80 154777 6/26/2009 101938 JOHNSON BROTHERS LIQUOR CO. 2.19- LIQUOR 100560 417936 3000.6810 9.02- LIQUOR 100561 417935 3000.6810 68.68- WINE 100562 417937 3000.6811 5.46- CREDIT BEER 100562 417937 3000.6612 3.33- WINE 100563 417938 3000.6811 16.27- LIQUOR 100564 417939 3000.6810 4,916.21 WINE 100565 1628831 3000.6811 0 5/2612009 13:31:22 Page- 11 Subledger Account Description UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES MISCELLANEOUS UTILITIES Business Unit CITY HALL MAINTENANCE RECREATION BLDG. & POOL WASTEWATER ADMINISTRATION CEMETERY STREETS & ALLEYS AIRPORT COMPOST MANUFACTURING HCDC -EDA PARK ADMINISTRATION BUILDING REPAIRS EQUIPMENT PARTS EQUIPMENT PARTS EQUIPMENT PARTS OPERATING SUPPLIES POLICE BUILDING MAINTENANCE STREETS & ALLEYS STREETS & ALLEYS STREETS & ALLEYS SENIOR CITIZENS CENTER CONTRACT REPAIR & MAINTENANCE PARK ADMINISTRATION FREIGHT LIQUOR OPERATIONS COST OF SALES -BEER LIQUOR OPERATIONS COST OF SALES - LIQUOR COST OF SALES- LIQUOR COST OF SALES -WINE COST OF SALES -BEER COST OF SALES -WINE COST OF SALES - LIQUOR COST OF SALES -WINE LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS IMPROV OTHER THAN BLDGS COMMUNICATIONS DUE FROM UTILITIES 5/26/20090: 22 Page- 12 Business Unit LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS SENIOR CITIZENS CENTER CEMETERY INFORMATION SERVICES ADMIN. GENERALFUND UNIFORMS & PERSONAL EQUIP WASTEWATER ADMINISTRATION FREIGHT RECEIVED NOT VOUCHERED CENTRAL GARAGE REPAIR COMPOST - FREIGHT REFUSE WATER SEWER B/S STREETS & ALLEYS CENTRAL GARAGE REPAIR STREETS & ALLEYS 200.00 R55CKREG HU20000V 154779 5/26/2009 CITY OF HUTCH* 122380 K & S MILLRIGHTS, INC Council Check Register 815.00 CRANE 100571 00007555 2725.7025 5/26/2009 - 5/26/2009 815.00 Check # Dale Amount Supplier / Explanatio PO # Doc No Inv No Account No Subledger Account Description 42.24 BEER 100566 1628832 3000.6812 COST OF $ALES -BEER 221.26 MISC 100567 1628833 3000.6813 COST OF MIX & SOFT DRINKS 34.41 MISC 100568 1623153- 1623154 3000.6813 COST OF MIX & SOFT DRINKS 601.53 MAY PURCHASES 100568 1623153- 1623154 3000.6810 COST OF SALES- LIQUOR 15,871.93 LIQUOR 100569 1628830 3000.6810 COST OF SALES - LIQUOR 298.02 LIQUOR 100570 1627721 3000.6810 COST OF SALES- LIQUOR 10.18- LIQUOR 100610 417541 3000.6810 COST OF SALES- LIQUOR 69.00- LIQUOR 100612 418753 3000.6810 COST OF SALES - LIQUOR 32.95 MISC 100720 1631712 3000 6813 COST OF MIX & SOFT DRINKS 21,834.42 320.00 LINE HAUL 100774 154778 5/26/2009 106024 JORDAHL, JIM 320.00 200.00 ADAPTIVE REC ENTERTAINMENT 100559 20090505 1825.6210 OPERATING SUPPLIES IMPROV OTHER THAN BLDGS COMMUNICATIONS DUE FROM UTILITIES 5/26/20090: 22 Page- 12 Business Unit LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS SENIOR CITIZENS CENTER CEMETERY INFORMATION SERVICES ADMIN. GENERALFUND UNIFORMS & PERSONAL EQUIP WASTEWATER ADMINISTRATION FREIGHT RECEIVED NOT VOUCHERED CENTRAL GARAGE REPAIR COMPOST - FREIGHT REFUSE WATER SEWER B/S STREETS & ALLEYS CENTRAL GARAGE REPAIR STREETS & ALLEYS 200.00 154779 5/26/2009 122380 K & S MILLRIGHTS, INC 815.00 CRANE 100571 00007555 2725.7025 815.00 154780 5/26/2009 103114 KLOSS, TOM 33.00 DSL 100773 20090519 1150.6310 190.64 DVD RECORDER 100773 20090519 9001.1210 223.64 154781 5/26/2009 119050 KOSKI, KIM 80.00 SAFETY SHOES 100572 20090514 4200.6213 80.00 154782 5126/2009 121386 KRISTICO, INC 320.00 LINE HAUL 100774 67139 3115.6816 320.00 154783 5/26/2009 102561 L & P SUPPLY CO 79.31 Coil Assembly for Stack Conv 00001982 100746 272549 9442.2021 73.33 GATOR HI LIFT 100775 272910 1600.6388 152.64 154784 6/26/2009 105525 LANO EQUIPMENT OF NORWOOD 40.42 STREET 402 SWITCH 100575 196141 1600.6388 40.42 164786 5126/200 120903 LEXISNEXIS IMPROV OTHER THAN BLDGS COMMUNICATIONS DUE FROM UTILITIES 5/26/20090: 22 Page- 12 Business Unit LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS SENIOR CITIZENS CENTER CEMETERY INFORMATION SERVICES ADMIN. GENERALFUND UNIFORMS & PERSONAL EQUIP WASTEWATER ADMINISTRATION FREIGHT RECEIVED NOT VOUCHERED CENTRAL GARAGE REPAIR COMPOST - FREIGHT REFUSE WATER SEWER B/S STREETS & ALLEYS CENTRAL GARAGE REPAIR STREETS & ALLEYS 0 R55CKREG HU20000V Check# Data Amount Supplier /Explanation PO# 122.00 ONLINE & RELATED CHARGES 122.00 0 CITY OF HUTCHINSON Council Check Register 5/26/2009 - 5/26/2009 Doc No Inv No A ccount No 100576 0904213455 1177.6305 154786 5/2612009 128606 LITIN PAPER COMPANY 6.57- Teflon Fabric for Top Sealer 00001963 100749 334019 107.57 Teflon Fabric for Top Sealer 00001963 100749 334019 101.00 154787 5/2612009 101984 LOCHER BROTHERS INC 626.40 BEER 100573 195589 90.00- RETURN DEPOSIT 100574 195193 77.00- CREDIT BEER 100574 195193 60.00 DEPOSIT 100574 195193 9,547.85 BEER 100574 195193 60.00- RETURN DEPOSIT 100613 0195714 45.70- CREDIT BEER 100613 0195714 120.00 DEPOSIT 100613 0195714 185.95 MISC 100613 0195714 16,615.75 BEER 100613 0195714 60.00- RETURN DEPOSIT 100614 195059 18.70- CREDIT BEER 100614 195059 319.90 BEER 100614 195059 2,352.00 BEER 100615 194593 145.75- CREDIT BEER 100616 194674 60.00- RETURN DEPOSIT 100616 194674 78.00 MISC 100616 194674 12,540.65 BEER 100616 194674 41,889.35 154788 612612009 121463 LYNDE & MCLEOD INC 1,663.20 COMPOST BULK 00001518 100752 1008046 1,663.20 154789 5/2612009 102145 M-R SIGN 70.00 POSTS 100577 106837 74.74 SIGN 100582 156117 4,509.21 POSTS 100783 156327 4,653.95 154790 5/26/2009 102571 MACQUEEN EQUIP INC 57.79 WWiF 852 100583 2093162 57.79 3150.6231 9442.2021 3000.6812 3000.6815 3000.6812 3000.6815 3000.6812 3000.6815 3000.6812 3000.6815 3000.6813 3000.6812 3000.6815 3000.6812 3000.6812 3000.6812 3000.6812 3000.6815 3000.6813 3000.6812 9442.2021 1600.6236 1600.6236 1600.6236 4200.6388 Subledge Account Descri OTHER CONTRACTUAL 0 5/26/2009 13:31:22 Page- 13 EQUIPMENT PARTS RECEIVED NOT VOUCHERED COST OF SALES -BEER CASE DEPOSITS COST OF SALES -BEER CASE DEPOSITS COST OF SALES -BEER CASE DEPOSITS COST OF SALES -BEER CASE DEPOSITS COST OF MIX & SOFT DRINKS COST OF SALES -BEER CASE DEPOSITS COST OF SALES -BEER COST OF SALES -BEER COST OF SALES -BEER COST OF SALES -BEER CASE DEPOSITS COST OF MIX & SOFT DRINKS COST OF SALES -BEER Business Unit INVESTIGATION COMPOST MANUFACTURING REFUSE WATER SEWER B/S LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS LIQUOR OPERATIONS RECEIVED NOT VOUCHERED REFUSE WATER SEWER B/S SIGNS & STRIPPING MATERIALS SIGNS & STRIPPING MATERIALS SIGNS & STRIPPING MATERIALS STREETS & ALLEYS STREETS & ALLEYS STREETS & ALLEYS CENTRAL GARAGE REPAIR WASTEWATER ADMINISTRATION R55CKREG HU2a04aV CITY OF HUTCHIO Council Check Register 5126/2009 -- 5126/2009 5/26/2009.22 Page- 14 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 164791 5/26/2009 124910 MAYTAG LAUNDRY & CAR WASH 461.36 APRIL CLEANING BILL 100628 20090511 2650.6301 PROFESSIONAL SERVICES EVENTS CENTER ADM. 461.36 154792 6/26/2009 102573 MCLEOD COOP POWER ASSN 103.79 ELECTRICITY 100780 0000642800 -0509 2810.6360 UTILITIES AIRPORT 10.00 ELECTRICITY 100781 0000255600 -0509 1633.6360 UTILITIES SPECIAL SIGNS 121.99 ELECTRICITY 100781 0000255600 -0509 2810.6360 UTILITIES AIRPORT 33.48 ELECTRICITY 100782 0000255500 -0509 2810.6360 UTILITIES AIRPORT 269.26 154793 6/26/2009 103046 MCLEOD COUNTY RECORDER 184.00 RECORDING FEES 100584 200900018 1130.6340 PRINTING & PUBLISHING PLANNING- ADMINISTRATION 276.00 RECORDING FEES 100584 200900018 2950.6340 PRINTING & PUBLISHING HCDC -EDA 460.00 154794 6/26/2009 102787 MCLEOD COUNTY TREASURER -� 1.65 DEED TAX SR HOUSING CAMPUS 100776 20090518 1125.6909 MISCELLANEOUS LEGAL 165 154795 5/2612009 123988 MEDICA 360.47 Employer Contribution 100816 20090601 4099.6160 EMPL.HEALTH & INS. BENEFIT REFUSE& RECYCLING 360.47 Employer Contribution 100816 20090601 2725.6160 EMPL.HEALTH & INS. BENEFIT CEMETERY 360.47 Employer Contribution 100816 20090601 2950.6160 EMPL.HEALTH & INS. BENEFIT HCDC -EDA 450.59 Cobra - Gregor 100816 20090601 9001.1160 ACCTS REC -COBRA GENERAL FUND 450.59 Cobra -Gray 100816 20090601 9001.1160 ACCTS REC -COBRA GENERAL FUND 450.59 Cobra -Karg 100816 20090601 9001.1160 ACCTS REC -COBRA GENERAL FUND 450.59 Cobra -Winter 100816 20090601 9001.1160 ACCTS REC -COBRA GENERAL FUND 900.95 Employer Contribution 100816 20090601 1110.6160 EMPL.HEALTH & INS. BENEFIT MOTOR VEHICLE - ADMINISTRATION 900.95 Employer Contribution 100816 20090601 1125.6160 EMPL.HEALTH & INS. BENEFIT LEGAL 900.95 Employer Contribution 100816 20090601 1130.6160 EMPL.HEALTH & INS. BENEFIT PLANNING - ADMINISTRATION 900.95 Employer Contribution 100816 20090601 1700.6160 EMPL.HEALTH & INS. BENEFIT CITY HALL MAINTENANCE 900.95 Employer Contribution 100816 20090601 1710.6160 EMPL.HEALTH & INS. BENEFIT PARK RECREATION ADMINISTRATION 900.95 Employer Contribution 100816 20090601 1750.6160 EMPL.HEALTH &INS. BENEFIT RECREATION - ADMINISTRATION 900.95 Employer Contribution 100816 20090601 2650.6160 EMPL.HEALTH & INS. BENEFIT EVENTS CENTER ADM, 900.95 Employer Contribution 100816 20090601 3450.6160 EMPL.HEALTH & INS. BENEFIT HATS OPERATIONS 1,261.42 Employer Contribution 100816 20090601 3500.6160 EMPL.HEALTH & INS. BENEFIT STORM WATER ADMINISTRATION 1,801.90 Employer Contribution 100816 20090601 1060.6160 EMPL.HEALTH & INS. BENEFIT FINANCE - ADMINISTRATION 1,801.90 Employer Contribution 100816 20090601 1850.6160 EMPL.HEALTH & INS. BENEFIT CIVIC ARENA 1,801.90 Employer Contribution 100816 20090601 1450.6160 EMPL.HEALTH & INS. BENEFIT FIRE - ADMINISTRATION 1,801.90 Employer Contribution 100816 20090601 1150.6160 EMPL.HEALTH & INS. BENEFIT INFORMATION SERV ; ADMIN. 0 R55CKREG HU20000V 0 CITY OF HUTCHINSON Council Check Register 5/26/2009 - 5/2612009 0 5/26/2009 13'31'.22 Page- 15 Ch eck Date Amount Supplie /Exp lanation PO# Doc No Inv No Account No Suble Account Description Business Unit 2,162.37 Employer Contribution 100816 20090601 1475.6160 EMPLHEALTH &INS. BENEFIT BUILDING INSPECTION 2,702.85 Employer Contribution 100816 20090601 1030.6160 EMPLHEALTH & INS. BENEFIT CITY ADMINISTRATOR -ADM 3,063.32 Employer Contribution 100816 20090601 1900.6160 EMPLHEALTH & INS. BENEFIT PARK ADMINISTRATION 3,063.32 Employer Contribution 100816 20090601 4100.6160 EMPLHEALTH & INS. BENEFIT WATER ADM 3,423.79 Employer Contribution 100816 20090601 3000.6160 EMPLHEALTH & INS. BENEFIT LIQUOR OPERATIONS 3603.80 Employer Contribution 100816 20090601 2855.6160 EMPL.HEALTH &INS. BENEFIT HRA 3,964.27 Employer Contribution 100816 20090601 1510.6160 EMPLHEALTH & INS. BENEFIT CITY ENGINEER 5,946.63 Employer Contribution 100816 20090601 1600.6160 EMPLHEALTH & INS. BENEFIT STREETS & ALLEYS 5,946.63 Employer Contribution 100816 20090601 3150.6160 EMPLHEALTH & INS. BENEFIT COMPOST MANUFACTURING 7,928.54 Employer Contribution 100816 20090601 4200.6160 EMPLHEALTH & INS. BENEFIT WASTEWATER ADMINISTRATION 20,767.80 Employee Contribution 100816 20090601 9995.2244 DUE TO EMPLOYEE INSURANCE PAYROLL FUND B/S 24,506.56 Employer Contribution 100816 20090601 1171.6160 EMPL.HEALTH & INS. BENEFIT POLICE ADMINISTRATION 105,640.27 154796 5126/2009 110736 MEEKER COUNTY SHERIFF'S OFFICE 41.10 PROCESS SERVICE 100629 200900000038 1125.6305 OTHER CONTRACTUAL LEGAL 41.10 154797 512612009 112400 MENARDS HUTCHINSON 2.97 SILI RUBR ALPURP CLR 100619 20707 1452 6230 REPAIR & MAINTENANCE SUPPLIES FIRE DEPT SHARED COST 36.09 CEMENT PATCH 100620 19449 2610.6210 OPERATING SUPPLIES RECREATION BLDG. & POOL 26.58 32W 4'T8 OCTRON 741 12 PK 100621 19492 2725.6210 OPERATING SUPPLIES CEMETERY 9.63 BUSHINGS 100622 19425 4200.6230 REPAIR & MAINTENANCE SUPPLIES WASTEWATER ADMINISTRATION 5.79 COUPLING & UNION 100623 19474 4200.6230 REPAIR & MAINTENANCE SUPPLIES WASTEWATER ADMINISTRATION 111.83 BATTERIES 100624 19486 1452.6210 OPERATING SUPPLIES FIRE DEPT SHARED COST 6.58 CAULK & VENT 100625 20368 2698.6230 REPAIR & MAINTENANCE SUPPLIES EVERGREEN BLDG ADM 42.64 SHOP HEATING SYSTEM 100626 19126 1900.6230 REPAIR & MAINTENANCE SUPPLIES PARK ADMINISTRATION 47.32 GARDEN PLOTS & CAMPGROUNDS 100777 21448 1900.6230 REPAIR & MAINTENANCE SUPPLIES PARK ADMINISTRATION 12.54 PUTTY & LEVELER 100778 21458 1900.6230 REPAIR & MAINTENANCE SUPPLIES PARK ADMINISTRATION 301.97 154798 512612009 128676 MINNESOTA DEPT OF LABOR & IND 15.00 LICENSE REG E MOORE 100578 077794 -RM 4200.6902 LICENSES & TAXES WASTEWATER ADMINISTRATION 15.00 LICENSE REG M MIES 100579 077793 -RM 4200.6902 LICENSES & TAXES WASTEWATER ADMINISTRATION 30.00 154799 5126/2009 127436 MINNESOTA DEPT OF TRANSPORTATI 40.00 AP FOR PUBLIC LAND USE 100779 20090628 2810.6902 LICENSES & TAXES AIRPORT 40.00 154800 5/2612009 108767 MINNESOTA DRIVER & VEHICLE SER 15.00 FROM POLICE TO ENGINEERING 100641 20090513 1510.6909 MISCELLANEOUS CITY ENGINEER R55CKREG HU200110V 56.45 CITY OF HUTCH10 Council Check Register 512612009 102583 MINNESOTA VALLEY TESTING LAB 5/26/2009 - 5/26/2009 Check# Date Amount Supplier /Explanation PO# Doc No Inv No Account No Subledger Account Description 444208 4200.6305 15.00 CONTRACTUAL 154801 5/2612009 100581 120800 MINNESOTA POLLUTION CONTROL AS 4200.6305 OTHER CONTRACTUAL 225.00 PETROLEUM BROWNFIELDS PROGRAM 100585 8800000174 2950.6301 PROFESSIONAL SERVICES 445275 4200.6305 225.00 CONTRACTUAL 154802 5/26/2009 100643 120800 MINNESOTA POLLUTION CONTROL AS 4200.6305 OTHER CONTRACTUAL 15.00 EXAM CERTIFICATE FEE MOORE 100647 20090506 4200.6909 MISCELLANEOUS 444484 4200.6305 15.00 CONTRACTUAL 154803 5/26/2009 100645 103504 MINNESOTA RURAL WATER ASSN 4200.6305 OTHER CONTRACTUAL 200.00 MEMBERSHIP 100627 20090430 4100.6901 DUES & SUBSCRIPTIONS 444466 4200.6305 200.00 CONTRACTUAL 154804 5/26/2009 105157 MINNESOTA SHREDDING 5/26/200922 Page- 16 Business Unit HCDC -EDA WASTEWATER ADMINISTRATION WATERADM 56.45 SHREDDING 100617 253351652 1030.6370 CONTRACT REPAIR &MAINTENANCE CITY ADMINISTRATOR -ADM WASTEWATER ADMINISTRATION WASTEWATER ADMINISTRATION WASTEWATER ADMINISTRATION WASTEWATER ADMINISTRATION WASTEWATER ADMINISTRATION WASTEWATER ADMINISTRATION WASTEWATER ADMINISTRATION POLICE PATROL ADMINISTRATION POLICE PATROL ADMINISTRATION LIQUOR OPERATIONS 125.00 SAFETY BOOTS 100648 20090511 4100.6213 UNIFORMS & PERSONAL EQUIP WATER ADM 125.00 154809 5126/2000 102590 NALCO CHEMICAL CO. 56.45 154805 512612009 102583 MINNESOTA VALLEY TESTING LAB 46.80 BOD CARS 100580 444208 4200.6305 OTHER CONTRACTUAL 46.80 BOD CARS 100581 444216 4200.6305 OTHER CONTRACTUAL 46.80 BOD CARS 100642 445275 4200.6305 OTHER CONTRACTUAL 46.80 BCD CARB 100643 444595 4200.6305 OTHER CONTRACTUAL 272.80 VARIOUS TESTS 100644 444484 4200.6305 OTHER CONTRACTUAL 272.80 VARIOUS TESTS 100645 444473 4200.6305 OTHER CONTRACTUAL 272.80 VARIOUS TESTS 100646 444466 4200.6305 OTHER CONTRACTUAL 1,005.60 154806 5126/2009 124133 MODERN TOWING 74.55 TOW 100630 216 1172.6305 OTHER CONTRACTUAL 74.55 TOW 100640 185 1172.6305 OTHER CONTRACTUAL 149.10 154807 5/2612009 124801 MORGAN CREEK VINEYARDS 559.44 WINE 100618 745 3000.6811 COST OF SALES -WINE 559.44 154808 512612009 101986 NAGY, RICHARD WASTEWATER ADMINISTRATION WASTEWATER ADMINISTRATION WASTEWATER ADMINISTRATION WASTEWATER ADMINISTRATION WASTEWATER ADMINISTRATION WASTEWATER ADMINISTRATION WASTEWATER ADMINISTRATION POLICE PATROL ADMINISTRATION POLICE PATROL ADMINISTRATION LIQUOR OPERATIONS 125.00 SAFETY BOOTS 100648 20090511 4100.6213 UNIFORMS & PERSONAL EQUIP WATER ADM 125.00 154809 5126/2000 102590 NALCO CHEMICAL CO. 0 0 R55CKREG HU20000V CITY OF HUTCHINSON Council Check Register 5/26/2009 — 5/26/2009 Check # Date Amount Supplier/ Expla nation PO # Doc No Inv No Account No Subledger Account Description 8,219.14 NALCO 9909 100649 94550294 4200.6215 CHEMICALS & PRODUCTS RECEIVED NOT VOUCHERED OPERATING SUPPLIES EQUIPMENT PARTS RECEIVED NOT VOUCHERED RECEIVED NOT VOUCHERED RECEIVED NOT VOUCHERED 0 5/26/2009 13 .3122 Page- 17 Business Unit WASTEWATER ADMINISTRATION REFUSE WATER SEWER B/S WASTEWATER ADMINISTRATION STREETS & ALLEYS REFUSE WATER SEWER B/S REFUSE WATER SEWER B/S REFUSE WATER SEWER B/S CONTRACT REPAIR & MAINTENANCE STREETS & ALLEYS EQUIPMENT PARTS STREETS & ALLEYS OFFICE SUPPLIES STREETS & ALLEYS OFFICE SUPPLIES STREETS & ALLEYS TELEPROCESSING EQUIP COMMUNICATIONS - ADMINISTRATION COST OF SALES -WINE LIQUOR OPERATIONS 8,219.14 154810 5/2612009 123416 NATIONAL BARK SALES 6,005.40 GNBC 2 CUFT SMALL NUGGETS 00001958 100754 9487 -T 9442.2021 6,005.40 154811 512612009 122031 NORTH CENTRAL LABORATORIES 462.32 SUPPLIES 100784 251606 4200.6210 462.32 154812 612612009 102180 NORTHERN SAFETY TECHNOLOGY 19.29 BULBS 100785 20903 1600.6231 19.29 154813 5/2612009 112603 NORTHLAND PALLET INC 2,142.00 BAGGING PALLETS 00001971 100757 21912 9442.2021 2,210.00 BAGGING PALLETS 00001971 100759 21930 9442.2021 2,210.00 BAGGING PALLETS 00001790 100762 21869 9442.2021 6,562.00 154814 5/26/2009 128670 NORTHWEST ASPHALT MAINTENANCE 19,999.14 CRACK SEAL STREETS 100786 20090518 1600.6370 19,999.14 154815 5/26/2009 122214 O'REILLY AUTO PARTS 26.52 SHOP PART 100787 1522- 282654 1600.6231 26.52 154816 5/26/2009 122948 OFFICE DEPOT 14.03 FLAGS 100651 473070406 -001 1600.6205 39.30 SUPPLIES 100652 473070201 -001 1600.6205 53.33 154817 512612009 119358 OFFICE OF ENTERPRISE TECHNOLOG 37.00 NETWORK INVOICE 100655 DV09040335 1174.6314 37.00 154818 5/26/2009 124492 OLDE COUNTRY VINEYARDS INC 238.80 MAY PURCHASES 100650 1099 3000.6811 238.80 RECEIVED NOT VOUCHERED OPERATING SUPPLIES EQUIPMENT PARTS RECEIVED NOT VOUCHERED RECEIVED NOT VOUCHERED RECEIVED NOT VOUCHERED 0 5/26/2009 13 .3122 Page- 17 Business Unit WASTEWATER ADMINISTRATION REFUSE WATER SEWER B/S WASTEWATER ADMINISTRATION STREETS & ALLEYS REFUSE WATER SEWER B/S REFUSE WATER SEWER B/S REFUSE WATER SEWER B/S CONTRACT REPAIR & MAINTENANCE STREETS & ALLEYS EQUIPMENT PARTS STREETS & ALLEYS OFFICE SUPPLIES STREETS & ALLEYS OFFICE SUPPLIES STREETS & ALLEYS TELEPROCESSING EQUIP COMMUNICATIONS - ADMINISTRATION COST OF SALES -WINE LIQUOR OPERATIONS R55CKREG HU200 CITY OF HUTCHIO 5/2612009922 Council Check Register Page- 18 5/26/2009 - 5/26/2009 Check # Date Amou Su pplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 154819 5126/2009 124333 OLSEN COMPANIES 89.02 SUPPLIES 100653 1027986 4200.6230 REPAIR & MAINTENANCE SUPPLIES WASTEWATER ADMINISTRATION 89.02 SUPPLIES 100654 549092 4200.6230 REPAIR & MAINTENANCE SUPPLIES WASTEWATER ADMINISTRATION 178.04 154820 5/2612009 102134 OUTDOOR MOTION 47.00 BIKE REPAIR 100813 015788 1172.6370 CONTRACT REPAIR & MAINTENANCE POLICE PATROL ADMINISTRATION 205.55 BIKE REPAIR 100813 015788 1172.6370 CONTRACT REPAIR & MAINTENANCE POLICE PATROL ADMINISTRATION 12.55- 100813 015788 9001.2230 SALES TAXES PAYABLE GENERAL FUND 68.16 BIKE REPAIR 100814 015791 1172.6370 CONTRACT REPAIR & MAINTENANCE POLICE PATROL ADMINISTRATION 72.00 BIKE REPAIR 100814 015791 1172.6370 CONTRACT REPAIR & MAINTENANCE POLICE PATROL ADMINISTRATION 4.16 100814 015791 9001.2230 SALES TAXES PAYABLE GENERAL FUND 376.00 154821 5/26/2009 102187 PAUSTIS & SONS WINE CO 81.25 FREIGHT 100666 8222418 3000.6816 FREIGHT LIQUOR OPERATIONS 4,087.88 WINE 100666 8222418 3000.6811 COST OF SALES -WINE LIQUOR OPERATIONS 4,169.13 154822 5/26/2009 101853 PHILLIPS WINE & SPIRITS 178.00 LIQUOR 100656 2749029- 2752032 3000.6810 COST OF SALES - LIQUOR LIQUOR OPERATIONS 1,199.10 LIQUOR 100657 2749710 3000.6810 COST OF SALES- LIQUOR LIQUOR OPERATIONS 2,709.65 LIQUOR 100658 2752782 3000.6810 COST OF SALES- LIQUOR LIQUOR OPERATIONS 159.90 MISC 100659 2752784 3000.6813 COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 3,427.45 WINE 100660 2752783 3000.6811 COST OF SALES -WINE LIQUOR OPERATIONS 11.00 - WINE 100667 3410429 3000.6811 COST OF SALES -WINE LIQUOR OPERATIONS 16.56 - WINE 100668 3410555 3000.6811 COST OF SALESAMNE LIQUOR OPERATIONS 11.04 - WINE 100669 3410428 3000.6811 COST OF SALESAMNE LIQUOR OPERATIONS 13.32 - WINE 100670 3410427 3000.6811 COST OF SALES -WINE LIQUOR OPERATIONS 5.50- MISC 100671 3410426 3000.6813 COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 7.27 - WINE 100672 3410425 3000.6813 COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 11.33 - WINE 100673 3410424 3000,6811 COST OF SALES -IMNE LIQUOR OPERATIONS 3.78 MISC 100674 3410430 3000.6813 COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 7,594.30 154823 5/2612009 102593 PLOTZ, GARY D 257.53 CONE MEALS REG MILEAGE 100664 20090513 1030.6320 TRAVEL SCHOOL CONFERENCE CITY ADMINISTRATOR - ADM 257.53 154824 5/26/2009 102446 POSTMASTER 242.00 POSTAGE SR NEWSLETTER 100665 20090522 1825.6311 POSTAGE SENIOR CITIZENS CENTER 242.00 Business Unit LEGAL is 5/26/2009 13'.31'.22 Page- 19 0 280.09 0 R55CKREG HU20000V 1700.6230 CITY OF HUTCHINSON CITY HALL MAINTENANCE Council Check Register 5/2612009 - 5/2612009 Chec # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Suble0ge Account Description 154825 5126/2009 114391 PRO AUTO & TRANSMISSION REPAIR 11.95 OILCHANGE 100788 2029739 1125.6388 CENTRAL GARAGE REPAIR 11.95 LIQUOR 100676 154826 512612009 102598 QUADE ELECTRIC LIQUOR OPERATIONS Business Unit LEGAL is 5/26/2009 13'.31'.22 Page- 19 280.09 LAMPS & BULBS 100675 77896 1700.6230 REPAIR & MAINTENANCE SUPPLIES CITY HALL MAINTENANCE 280.09 154827 5/2612009 102052 QUALITY WINE & SPIRITS CO. 6,615.62 LIQUOR 100676 155695 3000.6810 COST OF SALES- LIQUOR LIQUOR OPERATIONS 3,538.00 LIQUOR 100677 153046 3000.6810 COST OF SALES - LIQUOR LIQUOR OPERATIONS 263.60 WINE 100678 155696 3000.6811 COST OF SALES -WINE LIQUOR OPERATIONS 78.42 MISC 100679 155697 3000.6813 COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 474.00 LIQUOR 100680 151509 3000.6810 COST OF SALES- LIQUOR LIQUOR OPERATIONS 53.05 LIQUOR 100681 149903 3000.6810 COST OF SALES - LIQUOR LIQUOR OPERATIONS 10,916.59 154828 5/2612009 102205 R.J.L. TRANSFER 1,266.45 FREIGHT 100687 1816 3000.6816 FREIGHT LIQUOR OPERATIONS 1,266.45 164829 612612009 102424 RADIOSHACK CORPORATION 21.29 USE CABLE 100683 145415 4200.6230 REPAIR & MAINTENANCE SUPPLIES WASTEWATER ADMINISTRATION 21.29 154830 5/2612009 126029 RATIKE, WILLARD 99.99 SAFETY BOOTS 100790 20090518 2725.6216 SAFETY SUPPLIES CEMETERY 99.99 154831 5/26/2009 124356 REFLECTIVE APPAREL FACTORY INC 118.53 SHIRTS 100682 13348 1510.6213 UNIFORMS & PERSONAL EQUIP CITY ENGINEER 118.53 164832 5/2612009 121938 RELIABLE OFFICE SUPPLIES 106.85 OFFICE SUPPLIES 100789 BL075500 3450.6205 OFFICE SUPPLIES HATS OPERATIONS 106.85 154833 5/2612009 102226 RUNNING'S SUPPLY 35.37 SUPPLIES 100684 950509 -0409 1850.6230 REPAIR & MAINTENANCE SUPPLIES CIVIC ARENA 92.44 SUPPLIES 100684 950509 -0409 1850.6210 OPERATING SUPPLIES CIVIC ARENA 2.79 ELECTRICAL SUPPLIES 100685 950511 -0409 1850.6210 OPERATING SUPPLIES CIVIC ARENA 1600.6388 1900.6213 8681.6651 CENTRAL GARAGE REPAIR STREETS & ALLEYS UNIFORMS & PERSONAL EQUIP PARK ADMINISTRATION HOUSING REHAB LOANS EXPANDED FRANKLIN GROVE 1900.6211 MOTOR FUELS & LUBRICANTS 313.45 1125.6211 CITY OF LEGAL 154834 R55CKREG HU20 PARK ADMINISTRATION 118446 SAM'S TIRE SERVICE MOTOR FUELS & LUBRICANTS HUTCHIO 2810.6211 5/26/2009:22 15.00 DISMOUNT 100797 70655 Council Check Register Page - 20 154835 5/26/2009 - 5/26/2009 128672 SCHALL, MITCHELL Chec # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description _ Business Unit 20090513 10.64 PRUNER 100685 950511 -0409 1850.6230 REPAIR& MAINTENANCE SUPPLIES CIVICARENA 154836 50.99 MURIATIC ACID 100685 950511 -0409 2610.6210 OPERATING SUPPLIES RECREATION BLDG. & POOL 121.22 SUPPLIES 100686 950513 -0409 4200.6230 REPAIR & MAINTENANCE SUPPLIES WASTEWATER ADMINISTRATION 1600.6388 1900.6213 8681.6651 CENTRAL GARAGE REPAIR STREETS & ALLEYS UNIFORMS & PERSONAL EQUIP PARK ADMINISTRATION HOUSING REHAB LOANS EXPANDED FRANKLIN GROVE 1900.6211 MOTOR FUELS & LUBRICANTS 313.45 1125.6211 MOTOR FUELS & LUBRICANTS LEGAL 154834 6/26/2009 PARK ADMINISTRATION 118446 SAM'S TIRE SERVICE MOTOR FUELS & LUBRICANTS PARK ADMINISTRATION 2810.6211 MOTOR FUELS & LUBRICANTS 15.00 DISMOUNT 100797 70655 15.00 154835 5/26/2009 128672 SCHALL, MITCHELL 94.99 SAFETY BOOTS 100805 20090513 94.99 154836 5/26/2009 128236 SCHIMMEL CONSTRUCTION LLC 400.00 EXPAND FRANK GROVE NEIGHBOR 100795 20090518 400.00 154837 612612009 102606 SCHMELINGOILCO 7.00 GASOLINE 100691 106286 32.00 GASOLINE 100791 106437 8.00 GASOLINE 100792 106474 4.56 GASOLINE 100793 106607 434.31 OIL 100798 40123 485.87 164838 612612009 109801 SCOTT'S WINDOW CLEANING SERVIC 63.90 WINDOW CLEANING 100689 8144 -14 63.90 154839 5/26/2009 120214 SEELYE EILER 584.96 SUPPLIES 100697 819608 584.96 154840 5/26/2009 115821 SEPPELT, MILES 55.86 MILEAGE & PARKING 100696 20090424 55.86 154841 6/26/2009 102609 SHOPKO 25.53 VHS TAPES 100694 50809 33.48 SUPPLIES 100695 50815 59.01 1600.6388 1900.6213 8681.6651 CENTRAL GARAGE REPAIR STREETS & ALLEYS UNIFORMS & PERSONAL EQUIP PARK ADMINISTRATION HOUSING REHAB LOANS EXPANDED FRANKLIN GROVE 1900.6211 MOTOR FUELS & LUBRICANTS PARK ADMINISTRATION 1125.6211 MOTOR FUELS & LUBRICANTS LEGAL 1900.6211 MOTOR FUELS & LUBRICANTS PARK ADMINISTRATION 1900.6211 MOTOR FUELS & LUBRICANTS PARK ADMINISTRATION 2810.6211 MOTOR FUELS & LUBRICANTS AIRPORT 3000.6370 CONTRACT REPAIR & MAINTENANCE LIQUOR OPERATIONS 4100.6231 2950.6320 1177.6205 4200.6205 EQUIPMENT PARTS WATER ADM TRAVEL SCHOOL CONFERENCE HCDC -EDA OFFICE SUPPLIES INVESTIGATION OFFICE SUPPLIES WASTEWATER ADMINISTRATION 0 9 0 R55CKREG HU20000V CITY OF HUTCHINSON 5/2612009 13:31:22 Council Check Register Page- 21 5/26/2009 — 5/26/2009 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Acc ount No Subledger Account Description Business Unit 154842 5/26/2009 126615 SITYANN TRUCKING LLC 325.00 HAULING TO PINE CITY 100801 6707 3115.6816 FREIGHT COMPOST - FREIGHT 325.00 154843 5126/2009 102611 SORENSEN'S SALES & RENTALS 2.40 SUPPLIES 100693 9225 4200.6388 CENTRAL GARAGE REPAIR WASTEWATER ADMINISTRATION 2.40 154844 5126/2009 105662 SOUTHERN MINNESOTA INITIATIVE 20.00 PARTNERSHIP STRAGETY SUMMIT 100799 20090514 2950.6320 TRAVEL SCHOOL CONFERENCE HCDC -EDA 20.00 154845 512612009 128671 SPS 710 DETLOFF MGMT 37.10 710 WALNUT CLOSED 100794 3- 957 - 710 -08 9444.2020.1 ACCOUNTS PAYABLE MANUAL WATER FUND B/S 37.10 154846 512612009 102584 STAR TRIBUNE 27.95 SUBSCRIPTION 100692 1650039 -0509 1030.6901 DUES & SUBSCRIPTIONS CITY ADMINISTRATOR - ADM 27.95 154847 512612009 102584 STARTRIBUNE 237.64 SUBSCRIPTION 100800 8943513 -09 4200.6909 MISCELLANEOUS WASTEWATER ADMINISTRATION 237.64 154848 5126/2009 104534 STAYWELL 681.60 SWIMMING SUPPLIES 100815 6365403 2610.6210 OPERATING SUPPLIES RECREATION BLDG. & POOL 41.60 100815 6365403 9001.2230 SALES TAXES PAYABLE GENERAL FUND 640.00 154849 5/26/2009 118862 STRATEGIC EQUIPMENT 756.94 OPERATING SUPPLIES 100688 1443327 3000.6205 OFFICE SUPPLIES LIQUOR OPERATIONS 756.94 154850 5/2612009 103094 SUBWAY WEST 68.20 SUBS 100690 20090425 2610.6217 FOOD PRODUCTS - CONCESSION RECREATION BLDG. & POOL 68,20 154851 6126/2009 102669 TEK MECHANICAL 638.99 SERVICE CALL AC UNIT 100699 10268 1175.6233 BUILDING REPAIRS POLICE BUILDING MAINTENANCE 638.99 154852 5/26/2009 101843 TKDA R55CKREG HU200GOV CITY OF HUTCHIIQ 5/26/2009:22 Council Check Register Page- 22 5/26/2009 - 5/2612009 Check# Date Amount Supplier / Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 9,600.00 NEW AIRCRAFT HANGAR 100698 000200901161 9305.6301 PROFESSIONAL SERVICES AIRPORT CONSTRUCTION S/S 9,600.00 154853 5/26/2009 119159 TOTAL FIRE PROTECTION 727.81 HATS SHOP AREA 100802 09 -0082 3450.6216 SAFETY SUPPLIES HATS OPERATIONS 727.81 154864 5/2612009 126192 VALLEY NATIONAL GASES LLC 8.95 ACE ARG OXY 100706 883918 4200.6380 RENTALS WASTEWATER ADMINISTRATION 8.95 154855 612612009 121147 VERTECH SOLUTIONS & SERVICES 74.50 RENTAL 100705 179223 2698.6370 CONTRACT REPAIR & MAINTENANCE EVERGREEN BLDG ADM 74.50 154856 5/26/2009 101974 VIKING BEER 15.95- CREDIT BEER 100702 48000A 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 60.00 DEPOSIT 100702 48000A 3000.6815 CASE DEPOSITS LIQUOR OPERATIONS 2,827.60 BEER 100702 48000A 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 90.00- RETURN DEPOSIT 100707 48955 3000.6815 CASE DEPOSITS LIQUOR OPERATIONS 32.30- CREDIT BEER 100707 48955 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 39.45 MISC 100707 48955 3000.6813 COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 120.00 DEPOSIT 100707 48955 3000.6815 CASE DEPOSITS LIQUOR OPERATIONS 9,125.85 BEER 100707 48955 3000.6812 COST OF SALES -BEER LIQUOR OPERATIONS 12,034.65 154857 612612009 102132 VIKING COCA COLA 101.60 POP 100701 0023800775 3000.6813 COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 103.00 POP 100704 0025302095 2650.6217 FOOD PRODUCTS - CONCESSION EVENTS CENTER ADM. 301.00 POP 100708 8023800745 3000.6813 COST OF MIX & SOFT DRINKS LIQUOR OPERATIONS 505.60 154858 6126/2009 102630 VIKING SIGNS 2,793.73 SIGNS 100703 0297 1900.6236 SIGNS & STRIPPING MATERIALS PARK ADMINISTRATION 2,793.73 154859 5/26/2009 128665 VINOCOPIA INC 24.00 FREIGHT 100700 15358 3000.6816 FREIGHT LIQUOR OPERATIONS 268.16 LIQUOR 100700 15358 3000.6810 COST OF SALES- LIQUOR LIQUOR OPERATIONS 880.00 VANE 100700 15358 3000.6811 COST OF SALES -VANE LIQUOR OPERATIONS 1,172.16 0 0 0 R55CKREG HU20000V CITY OF HUTCHINSON 5/26/200913'.31'.22 Council Check Register Page- 23 5/26/2009 - 5/26/2009 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Acc ount No Subledge Account Description Business Unit 154860 5/2612009 105064 WASTE MANAGEMENT - SPRUCE RIDGE 640.85 HAUL BIOSOLIDS 100716 0005958 - 1702-1- 4099.6361 REFUSE - LANDFILL CHARGES REFUSE& RECYCLING 0409 10 432.17 APRIL SS OVERS 100716 0005958 - 1702 -0 - 4200.6360 UTILITIES WASTEWATER ADMINISTRATION 0409 10,673.02 154861 5126/2009 120852 WASTE MANAGEMENT -TC WEST 22.23 MAY SERVICE 100710 4970684- 1593 -8- 2810.6360 UTILITIES AIRPORT 0509 12.76 MAY SERVICE 100711 4970682- 1593 -6- 3450.6360 UTILITIES HATS OPERATIONS 0509 330.20 APRIL SERVICE 100712 4970684- 1593 -2- 3450.6360 UTILITIES HATS OPERATIONS 0409 365.19 154862 5/26/2009 102165 WELCOME NEIGHBOR 60.00 ADVERTISING 100715 20090509 4200.6330 ADVERTISING WASTEWATER ADMINISTRATION 60.00 154863 5/2612009 102639 WEST PUBLISHING PAYMENT CTR 454.75 SUBSCRIPTION CHARGES 100714 818240413 1125.6210 OPERATING SUPPLIES LEGAL 454.75 154864 5/2612009 103452 WINE COMPANY, THE 13.20 FREIGHT 100717 217168 3000.6816 FREIGHT LIQUOR OPERATIONS 732.00 WINE 100717 217168 3000.6811 COST OF SALES -WINE LIQUOR OPERATIONS 6.30 FREIGHT 100718 214795 3000.6816 FREIGHT LIQUOR OPERATIONS 300.00 WINE 100718 214795 3000.6811 COST OF SALES -WINE LIQUOR OPERATIONS 1,051.50 154865 5126/2009 102452 WINE MERCHANTS INC 974.20 WINE 100709 273670 3000.6811 COST OF SALES -WINE LIQUOR OPERATIONS 16.00 - WINE 100721 43278 3000.6811 COST OF SALES -WINE LIQUOR OPERATIONS 958.20 154866 5126/2009 102640 WM MUELLER & SONS 6,260.00 WATER VALVE & SERVICE 100713 09 -108 4100.6370 CONTRACT REPAIR & MAINTENANCE WATER ADM 6,260.00 154867 612612009 119211 WORK CONNECTION, THE 248.00 LYLE ADAMS 100803 91886 4099.6305 OTHER CONTRACTUAL REFUSE& RECYCLING 100638 0522091041348 9995.2244 154873 6/26/2009 101873 ICMA RETIREMENT TRUST CITY OF HUTCHIS 5/26/200922 R55CKREG HU20 3,435.00 100632 0522091041342 9995.2036 3,435.00 Council Check Register Page- 24 154874 5/2612009 101876 ING LIFE 6 ANN CO. 5/2612009 — 5126/2009 Check# Date Amount Supplier /Explanation PO# Doc No Inv No Account No Subledge Account Description Business Unit 620.00 SCOTT LITZAU 100803 91886 3150.6305 OTHER CONTRACTUAL COMPOST MANUFACTURING 154875 5/26/2009 620.00 JULIE MICKOLICHECK 100803 91886 3150.6305 OTHER CONTRACTUAL COMPOST MANUFACTURING 50.07 744.00 BRIAN KOELLN 100803 91886 3150.6305 OTHER CONTRACTUAL COMPOST MANUFACTURING 50.07 2,232.00 154876 154868 5/26/2009 102449 128673 ZEIHER, CORY PAYMEN 149.51 59.75 CLOSED ACCOUNT PRAIRIE OVERPAY 100804 20090520 9444.2020.1 ACCOUNTS PAYABLE MANUAL WATER FUND B/S 222.88 59.75 100637 0522091041347 9995.2040 154869 5/26/2009 105671 ZEP MANUFACTURING CO 250.63 SUPPLIES 100719 57340738 3450 6212 CLEANING SUPPLIES HATS OPERATIONS 250.63 154870 6/26/2009 101919 AMERICAN FAMILY INS CO. 133.01 100635 0522091041345 9995.2036 ACCRUED LIFE INSURANCE PAYROLL FUND B/S 133.01 154871 5/26/2009 101872 H.A.R.T. _ 483.49 100631 0522091041341 9995.2036 ACCRUED DEFERRED COMP PAYROLL FUND B/S 483.49 164872 5126/2009 102635 HUTCHINSON, CITY OF 100638 0522091041348 9995.2244 154873 6/26/2009 101873 ICMA RETIREMENT TRUST 3,435.00 100632 0522091041342 9995.2036 3,435.00 154874 5/2612009 101876 ING LIFE 6 ANN CO. 1,125.00 100634 0522091041344 9995.2036 1,125.00 154875 5/26/2009 128004 LIFE INSURANCE COMPANY OF AMER 50.07 100639 0522091041349 9995.2038 50.07 154876 5126/2009 102449 MINNESOTA CHILD SUPPORT PAYMEN 149.51 100636 0522091041346 9995.2040 222.88 100637 0522091041347 9995.2040 372.39 DUE TO EMPLOYEE INSURANCE PAYROLL FUND B/S ACCRUED DEFERRED COMP PAYROLL FUND B/S ACCRUED DEFERRED COMP PAYROLL FUND B/S ACCRUED LIFE INSURANCE PAYROLL FUND B/S ACCRUED MAND. CHILD SUPPORT PAYROLL FUND B/S ACCRUED MAND. CHILD SUPPORT PAYROLL FUND B/S 0 R55CKREG HU20000V 0 CITY OF HUTCHINSON Council Check Register 5/26/2009 — 5/26/2009 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No S ubledge r Account Description 154877 512612009 101875 ORCHARD TRUST COMPANY, LLC 325.00 100633 0522091041343 9995.2036 ACCRUED DEFERRED COMP __ -- 325.00 471,661.83 Grand Total Payment Instrument Totals Check Total 471,661.83 Total Payments 471,661.83 0 5/26/2009 13:31:22 Page- 25 Business Unit PAYROLL FUND B/S PAYROLL DATE: 05/16/09 Period Ending Date: 05/22/09 •FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT ACCT# NAME DESCRIPTION $22,022.32 9995.2034 WITH. TAX Employee Contribution - Federal Tax ACCOUNT $12,970.37 9995.2240 Employee Contribution - Soc. Security $3,743.85 9995.2242 Employee Contribution - Medicare $38,736.54 Sub -Total - Employee Contribution $12,970.37 9995.2240 Employer Contribution - Social Security $3,743.85 9995.2242 Employer Contribution - Medicare Per Journal Entries Fica $ 25,940.74 $16,714.22 Sub -Total - Employer Contribution Medicare $ 7,487.70 Withholding $ 22,022.32 $55,450.76 Grand Total - Withholding Tax Account Total $ 55,450.76 9995.2035 MN DEPT OF REVENUE State Tax $ 10,879.59 ,879.59 $17,245.98 9995.2241 PERA Employee Contribution - Pension Plan $21,307.91 9995.2241 Employer Contribution - Pension Plan $38,553.89 Sub -Total - PERA $26.01 9995.2243 PERA -DCP Employee Contribution - Pension Plan $26.01 9995.2241 Employer Contribution - Pension Plan Pera $ 38,579.90 $52.02 Sub - Total - DCP DCP $ 26.01 $38,605.91 GRAND TOTAL -PERA Total $ 38,605.91 Finance Director Approval Difference $0.00 $0.00 $0.00 • • ELECTRONIC FUNDS TRANSFERS COUNCIL MEETING 05 -26 -09 TAX FUND PAYABLE TO AMOUNT FUEL HATS MN DEPT OF REV $1,643.48 LIQUOR LIQUOR MN DEPT OF REV $34,029.00 SALES PRCE CIVIC ARENA MN DEPT OF REV $494.00 USE WATER SEWER CREEKSIDE MN DEPT OF REV $11,310.00 n u G:\finance \council meeting \electronicfundstransfers MEMO - WIRE TRANSFERS & ACCOUNT INFORMATION 05114109 • TO: CITY STAFF & BANK OF FROM: JEREMY CARTER. FINANCE SUBJECT: JUNE WIRE TRANSFER The following funds (interest payments) need to be wired on 06/01109 Chase NYC ABA # 021 - 000 -021 to credit the account of Cede & Co. c/o THE DEPOSITORY TRUST COMPANY for Dividend Deposit Account # 066 - 026776 for 611 City of Hutchinson, MN OBI FIELD - PA 50317951 G O Tax Increment Bond, Series 1992 The following funds need to be wired - PRINCIPAL payments on 06101/09 Chase NYC ABA # 021 - 000 -021 to credit the account of Cede & Co. c/o THE DEPOSITORY TRUST COMPANY for Redemption Deposit Account # 066 - 027 -306 411 City of Hutchinson MN OBI FIELD - PA 446276G33 0 G O Tax Increment Bond, Series 1992 TOTAL Chase Wires INTEREST 6,757.50 PRINCIPAL 30, 000.00 R 36,757.50 0